Agenda packet, first session — Vallejo City Council, January 13, 2026 (part 1 of 3)

HYBRID MEETING
www.Cityofvallejo.net

CALL AND NOTICE OF REGULAR
MEETING AT 7:00 PM OF THE

VALLEJO CITY COUNCIL

JANUARY 13, 2026

Council Chambers
555 Santa Clara Street
Vallejo, CA 94590

COUNCIL MEMBERS
Andrea Sorce (Mayor)
Peter Bregenzer (Vice-Mayor)
Helen-Marie Gordon
Tonia Lediju, PhD
Alexander Matias
Diosdado "JR" Matulac
Charles Palmares

NOTICE: Members of the Public will be able to participate in-person or remotely via Zoom
City Hall and the Council Chambers will be open to
members of the public 30 minutes prior to the start of
the meeting.

PUBLIC COMMENT: Members of the Public may provide
public comments during the City Council Meeting in
person or via ZOOM
(https://ZoomRegular.Cityofvallejo.net), or via
phone, by dialing (669) 900-6833.

For additional instructions on how to speak remotely
during public comment, please
visit, www.cityofvallejo.net/publiccomment
VIEW THE MEETING:

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Scan QR code for live captions and translation in Spanish and Tagalog.

Hybrid Options are available for members of the public to participate. To participate remotely

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Meeting ID: 914 0075 0676#
Meeting Password: 131313
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Any supplemental writing related to an agenda item for an open session of a regular meeting that is distributed to all or a majority of all members of the City Council less than 72 hours before the meeting will be posted concurrently on the City’s website at www.cityofvallejo.net/agendas Written material distributed during the meeting, will be available at the meeting if prepared by the City or after the meeting if prepared by someone else. Such materials may be obtained from the City Clerk

Vallejo City Council Chambers ADA compliant. Devices for the hearing impaired are available from the City Clerk. Requests for disability related modifications or accommodations, aids or services may be made by a person with a disability to the City Clerk's office no less than 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act of 1990 and the federal rules and regulations adopted in implementation thereof

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AGENDA

1. CALL TO ORDER

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

4. REPORT OUT OF CLOSED SESSION

5. SELECTION OF VICE MAYOR
A. ADOPTION OF A RESOLUTION ELECTING AND APPOINTING A MEMBER OF THE CITY COUNCIL TO SERVE AS VICE MAYOR FOR 2026
Recommendation: Adopt a Resolution electing and appointing a Vice Mayor to serve from January 13, 2026 to January 5, 2027
Contact: Dawn G. Abrahamson, City Clerk, (707) 648-4528 [email protected]

6. PRESENTATIONS AND COMMENDATIONS
A. VALLEJO YOUTH DELEGATION PRESENTATION: THE NATIONAL

LEAGUE OF CITIES CITY SUMMIT CONFERENCE IN SALT LAKE CITY, UTAH

7. FIRST COMMUNITY FORUM
The Community Forum is an opportunity to address the Council on any matter for which another opportunity to speak is not provided on the agenda, and which is within the jurisdiction of the Council to resolve. Any interested members of the public desiring to communicate with the City Council as part of the First Community Forum may do so in person by signing in to the Public Speaker's kiosk located in the back of the Council Chambers or via ZOOM:(https://ZoomRegular.Cityofvallejo.net), Option to join by phone: Dial (669) 900-6833. Enter Meeting ID: 914 0075 0676#. Press * 9 to digitally raise your hand from the phone. Press *6 to unmute/mute. For additional instructions on how to speak remotely during public comment, please visit, www.cityofvallejo.net/publiccomment. In person speakers will be recognized first. When called upon, each speaker should step to the podium, state his/her name for the record. The conduct of the community forum shall be limited to a maximum of fifteen (15) minutes, with each speaker limited to a maximum of three minutes pursuant to Vallejo Municipal Code Section 2.02.300.

8. PUBLIC COMMENT REGARDING CONSENT CALENDAR ITEMS
Members of the public wishing to address the Council on Consent Calendar items may do so in person by signing in to the Public Speaker's kiosk located in the back of the Council Chambers or via ZOOM:(https://ZoomRegular.Cityofvallejo.net), Option to join by phone: Dial (669) 900-6833. Enter Meeting ID: 914 0075 0676#. Press * 9 to digitally raise your hand from the phone. Press *6 to unmute/mute. For additional instructions on how to speak remotely during public comment, please visit, www.cityofvallejo.net/publiccomment. In person speakers will be recognized first. Each speaker is limited to three minutes pursuant to Vallejo Municipal Code Section 2.02.310. Requests for removal of Consent Items received from the public are subject to approval by a majority vote of the Council. Items removed from the Consent Calendar will be heard immediately after approval of the Consent Calendar and Agenda.

9. CONSENT CALENDAR AND APPROVAL OF AGENDA

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A. WAIVE FULL READING AND AUTHORIZING INTRODUCTIONS AND/OR

ADOPTION OF ORDINANCES BY TITLE ONLY
Recommendation: Waive reading and authorize introductions and/or adoption of any and all ordinances on this agenda, if any, by title only. This is a standard procedural action so the City Council does not have to read an ordinance in its entirety.

Contact: Dawn G. Abrahamson, MMC, City Clerk (707) 648-4527 [email protected]
B. RESOLUTION AMENDING FISCAL YEAR 2025-26 BUDGET TO
REALLOCATE PARTICIPATORY BUDGETING FUNDS (STEP 2 OF 2)
Recommendation: Adopt a resolution amending the Fiscal Year 2025-2026 budget to reallocate Participatory Budgeting funding totaling $329,798.70.

Contact: Jason Ackley, Assistant to the City Manager(707) 648-4577 [email protected]
C. NOTICE OF INTENT TO AMEND THE FISCAL YEAR 2025-2026 BUDGET TO RECOGNIZE AND APPROPRIATE $1,277,604.06 OF INSURANCE SETTLEMENT FUNDS FOR FARRAGUT SCHOOL PROPERTY (STEP 1 OF 2)
Recommendation: Notice of Intent to amend the Fiscal Year 2025-2026 budget to recognize and appropriate $1,277,604.06 of insurance settlement funds for Farragut School property. (Step 1 of 2)
Contact: Oscar Alcantar, Interim Public Work Director, 707-648-4433 [email protected]
D. ADOPT A RESOLUTION AMENDING THE GENERAL FUND FISCAL YEAR 2025-2026 BUDGET TO RECOGNIZE $1,988,563 OF REVENUE FROM THE PROPOSITION 47 GRANT PROGRAM: SAFE NEIGHBORHOODS AND
SCHOOLS ACT COHORT 5 GRANT AGREEMENT WITH THE CALIFORNIA BOARD OF STATE AND COMMUNITY CORRECTIONS (STEP 2 OF 2)
Recommendation:

Adopt a resolution amending the General Fund Fiscal Year 2025-2026 budget to recognize $1,988,563 in revenue from the Proposition 47 Safe Neighborhoods and Schools Act Grant and to appropriate corresponding expenditures to fund the City’s community-based, trauma-informed programs for justice-involved residents.

Contact: Sidney Wilson, Administrative Analyst II
[email protected]
E. ADOPT A RESOLUTION TO AUTHORIZE CITY MANAGER TO EXECUTE

THE FIRST AMENDMENT TO THE DESIGN PROFESSIONAL SERVICES AGREEMENT WITH GARAVAGLIA ARCHITECTURE, INC. INCREASING THE CONTRACT BY $12,655 FOR A NOT-TO-EXCEED AMOUNT OF
$232,015 FOR THE ADMIRAL’S MANSION/QUARTERS A

REHABILITATION PROJECT

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Recommendation: Adopt resolution to authorize City Manager to execute the First Amendment to the Design Professional Services Agreement with Garavaglia Architecture Inc. increasing the contract by $12,655 for a not-to- exceed amount of $232,015.

Contact: Gillian Haen, Assistant City Manager/Interim Economic Development Director
[email protected]
F. APPROVE A SIDE LETTER AGREEMENT BETWEEN THE CITY OF

VALLEJO AND THE VALLEJO POLICE OFFICERS' ASSOCIATION (VPOA),

FOR ONE RETIRED ANNUITANT
Recommendation: Staff recommends adopting a resolution approving the side letter agreement between the City and VPOA to allow one retired annuitant to be hired to assist with CADOJ reforms.

Contact: Stephanie Sifuentes, Human Resources Director (707) 649-4852 [email protected]

10. ACTION CALENDAR
NOTICE: Members of the public wishing to address the Council on Action Calendar Items may do so in person by signing in to the Public Speaker's kiosk located in the back of the Council Chambers or via ZOOM (https://ZoomRegular.Cityofvallejo.net), or via phone, by dialing (669) 900-6833. Enter Meeting ID: 914 0075 0676#. Press *9 to digitally raise your hand from the phone. Press *6 to unmute/mute. For additional instructions on how to speak remotely during public comment, please visit, www.cityofvallejo.net/publiccomment. Each speaker is limited to five minutes pursuant to Vallejo Municipal Code Section 2.02.420 or as approved and announced by the Mayor. In person speakers will be recognized first
A. CONSIDER A MOTION TO RECONSIDER THE CITY COUNCIL ACTION TAKEN AT THE DECEMBER 16, 2025 COUNCIL MEETING REGARDING ADOPTION OF A RESOLUTION APPROVING THE AB 1600 ANNUAL

DEVELOPMENT IMPACT FEE REPORTS FOR THE NEIGHBORHOOD
PARKS IMPACT MITIGATION FEE FUND 137, TRANSPORTATION IMPACT MITIGATION FEE FUND 203, AND THE HIDDENBROOKE OVERPASS
MITIGATION FEE FUND 211 FOR THE FISCAL YEAR ENDED JUNE 30, 2025
Recommendation: The Council is asked to reconsider the action taken at its meeting on December 16, 2025, which failed to adopt a Resolution approving the AB 1600 annual development impact fee reports for the Neighborhood Parks Impact Mitigation Fee Fund 137, Transportation Impact Mitigation Fee Fund 203, and the Hiddenbrooke Overpass Mitigation Fee Fund 211 for the fiscal year ended June 30, 2025.

Contact: Oscar Alcantar, Interim Public Works Director (707) 648-4433 [email protected]
B. PROVIDE DIRECTION TO STAFF REGARDING REQUEST FROM THE

VALLEJO-SOLANO CONTINUUM OF CARE (COC) TO PAUSE
ENCAMPMENT CLEAN-UPS IN ADVANCE OF THE 2026 POINT-IN-TIME (PIT) COUNT
Recommendation: Provide City Council direction on the request to pause encampment clean-ups in advance of the 2026 Point-In-Time (PIT) Count

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Contact: Natalie Peterson, Assistant to the City Manager [email protected]
C. ADOPT A RESOLUTION APPROVING A FIRST AMENDMENT TO THE

OPERATOR AGREEMENT FOR THE VALLEJO NAVIGATION CENTER

WITH FIVE KEYS SCHOOLS AND PROGRAMS TO INCLUDE A WARMING

CENTER IN THE SCOPE OF WORK
Recommendation: Adopt a Resolution Approving a First Amendment to the Operator Agreement for the Vallejo Navigation Center with Five Keys Schools and Programs in include a warming center in the Scope of Work.

Contact: Nalungo Conley, Assistant City Manager
[email protected]

11. INFORMATION CALENDAR
NOTICE: Members of the public wishing to address the Council on Information Calendar Items may do so in person by signing in to the Public Speaker's kiosk located in the back of the Council Chambers or via ZOOM
(https://ZoomRegular.Cityofvallejo.net), or via phone, by dialing (669) 900-6833. Enter Meeting ID: 914 0075 0676#. Press *9 to digitally raise your hand from the phone. Press *6 to unmute/mute. For additional instructions on how to speak remotely during public comment, please visit, www.cityofvallejo.net/publiccomment. Each speaker is limited to five minutes pursuant to Vallejo Municipal
A. RECEIVE UPDATE FROM STAFF ON THE SELECTION AND

ENGAGEMENT OF THREE ON CALL PROFESSIONAL AUDIT FIRMS TO

CONDUCT AUDITS AND ASSESSMENTS AS DESIRED FROM TIME TO
TIME
Recommendation: This item is for informational purposes only. There is no staff report or action associated with this item
Contact: Nalungo Conley, Assistant City Manager/Interim Finance Director [email protected]

12. CITY MANAGER’S REPORT

13. CITY ATTORNEY’S REPORT

14. COMMUNITY FORUM
Any interested members of the public desiring to communicate with the City Council as part of the last Community Forum may do so in person by signing in to the Public Speaker's kiosk located in the back of the Council Chambers or via ZOOM:(https://ZoomRegular.Cityofvallejo.net), Option to join by phone: Dial (669) 900-6833. Enter Meeting ID: 914 0075 0676#. Press * 9 to digitally raise your hand from the phone. Press *6 to unmute/mute. For additional instructions on how to speak remotely during public comment, please visit, www.cityofvallejo.net/publiccomment. In person speakers will be recognized first.

15. REQUEST & ACTIONS FOR FUTURE AGENDA ITEMS OR SPECIAL PROJECTS

16. REPORT OF THE PRESIDING OFFICER AND MEMBERS OF THE CITY COUNCIL

17. ADJOURNMENT

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ADDITIONAL CITY INFORMATION
Members of the public can:
• Like us on Facebook and Instagram (@cityofvallejo)
• Sign up to receive City Communications via e-mail (www.cityofvallejo.net/subscribe) • Sign up for emergency alerts at: alertsolano.com
Dated: Tuesday, January 6, 2026
Andrea Sorce, Mayor
I, Dawn Abrahamson, City Clerk do hereby certify that I have caused a true copy of the above notice and agenda to be delivered to

Andrea Sorce (Mayor)
Peter Bregenzer (Vice-Mayor)
Helen-Marie Gordon
Tonia Lediju, PhD
Alexander Matias
Diosdado "JR" Matulac
Charles Palmares,

at the time and in the manner prescribed by law and that this agenda was posted at City Hall, 555 Santa Clara Street, CA at 4:30 p.m., Tuesday, January 6, 2026.

Dated: Tuesday, January 6, 2026

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SELECTION OF VICE MAYOR 5.A.

DATE: January 13, 2026
TO: Mayor and Members of the City Council
FROM: Dawn G. Abrahamson, City Clerk
SUBJECT: ADOPTION OF A RESOLUTION ELECTING AND APPOINTING A MEMBER OF THE CITY COUNCIL TO SERVE AS VICE MAYOR FOR 2026

RECOMMENDATION
Adopt a Resolution electing and appointing a Vice Mayor to serve from January 13, 2026 to January 5, 2027

REASONS FOR RECOMMENDATION
Section 319 of the City Charter was amended by the voters at the November 5, 2013, General Municipal Election (Measure E). This section now requires that on the first Tuesday following January 1 of each year the Council shall select from amongst its members a Vice Mayor who shall serve for a term of one year and until a successor is elected by the Council. In addition to the regular duties as a member of the Council, the Vice Mayor shall perform the duties of Mayor during the Mayor's absence or disability, and may perform at any time any duty of the office of the Mayor as may be delegated by the Mayor.

BACKGROUND AND DISCUSSION
City Charter Section 319 requires the Council to elect a member of the Council to serve as Vice Mayor on the first Tuesday following January 1 of each year. Historically, the Council rotated the position of Vice Mayor based on the seniority of the members of the Council. The post would go to the most senior councilmember who had not had the chance to be vice mayor yet, and in the case where two or more members of Council had the same seniority, the Council elected the member that received the most votes at the preceding election.

This historical practice has not always been followed, and the Council has not adopted a formal policy indicating a particular process or practice. It is also important to note that past practice was based on seniority and the most votes for councilmembers who were then elected at-large. There is no obligation by any member of the Council to accept a nomination to serve as Vice Mayor. If the Council chooses not to follow its historical practice, the Council may nominate and elect any councilmember to serve as Vice Mayor.

Following is information on when each Councilmember was elected and if they have served as Vice Mayor. This information is provided in order of seniority per the process noted above.

Councilmember Peter Bregenzer was elected in November 2022 to the District 5 seat with a total of 1,702 votes (34.29% of votes in that district). At the time of the election, total voter registration in District 5 was 11,178. Councilmember Bregenzer served as Vice Mayor from January 7, 2025 to January 13, 2026.

Councilmember Diosdado "JR" Matulac was elected in November 2022 to the District 2 seat with a total of 1,421 votes (37.30% of votes in that district). At the time of the election, total voter registration in District 2 was 14,031.Councilmember Matulac has not yet served as Vice Mayor.

Councilmember Charles Palmares was elected in November 2022 to the District 4 seat with a total of 1,413 votes (35.16% of votes in that district). At the time of the election, total voter registration in District 4 was 10,296. Councilmember Palmares has not yet served as Vice Mayor.

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Date: January 13, 2026
Subject: ADOPTION OF A RESOLUTION ELECTING AND APPOINTING A MEMBER OF THE CITY COUNCIL TO SERVE AS VICE MAYOR FOR 2026

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Councilmember Alexander Matias was elected in November 2024 to the District 1 seat with a total of 4,164 votes (50.94% of votes in that district). At the time of the election, total voter registration in District 1 was 13,084 . Councilmember Matias has not yet served as Vice Mayor.

Councilmember Tonia Lediju was elected in November 2024 as the only candidate to the District 3 seat with a total of 6,816 votes (100% of votes in that district). At the time of the election, total voter registration in District 3 was 13,490. Councilmember Lediju has not yet served as Vice Mayor.

Councilmember Gordon was elected in November 2024 to the District 6 seat with a total of 3,098 votes (53.27% of votes in that district). At the time of the election, total voter registration in District 6 was 10,826. Councilmember Gordon has not yet served as Vice Mayor.

FISCAL IMPACT
There is no fiscal impact in the selection of the Vice Mayor position.

ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.

ATTACHMENTS

1. Resolution Electing and appointing a Vice Mayor 2026 - CAO Stamp

CONTACT
Dawn G. Abrahamson, City Clerk, (707) 648-4528
[email protected]

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RESOLUTION NO. 26-__ N.C.

Approved as to form:

By: for
Veronica Nebb, City Attorney

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO ELECTING AND APPOINTING A VICE MAYOR TO SERVE FROM JANUARY 13, 2026 TO JANUARY 5,2027 WHEREAS, section 319 of the Vallejo City Charter requires that on the first Tuesday following January 1 of each year, the City Council shall elect from amongst its members a Vice Mayor who shall serve for a term of one year and until a successor is elected by the Council.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Vallejo elects Councilmember ______________________ to serve as Vice Mayor for the term set forth in Vallejo City Charter section 319.

Adopted by the City Council of the City of Vallejo at a regular meeting held on January 13, 2026 with the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

______________________________________

ANDREA SORCE, MAYOR
ATTEST:

______________________________________
DAWN G. ABRAHAMSON, CITY CLERK

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CONSENT CALENDAR 9.B.

DATE: January 13, 2026
TO: Mayor and Members of the City Council
FROM: Jason Ackley, Assistant to the City Manager
SUBJECT: RESOLUTION AMENDING FISCAL YEAR 2025-26 BUDGET TO REALLOCATE PARTICIPATORY BUDGETING FUNDS (STEP 2 OF 2)

RECOMMENDATION
Adopt a resolution amending the Fiscal Year 2025-2026 budget to reallocate Participatory Budgeting funding totaling $329,798.70.

REASONS FOR RECOMMENDATION
From time to time, PB staff recommend periodically closing out older projects that have completed or that are infeasible, and reallocating the remaining funding. This action would maximize the funding of the Wardlaw Skatepark redesign project and pool remaining funding in PB Fund Balance for use in a future PB Cycle.

BACKGROUND AND DISCUSSION
This is the second step in the two-step budget process to amend the Fiscal Year 2025-2026 budget. The first step of this process, the Notice of Intent to Amend, was approved by City Council at the December 16, 2025 public meeting.

Periodically throughout the Participatory Budgeting process, city staff have made recommendations to close out completed projects, reallocate funding from projects that are not feasible, and amend funding for projects that were only partially funded. On November 19th, 2025, city staff presented a recommended list of budget changes to the Participatory Budgeting Steering Committee. Attached is a copy of the PB Funds Chart for reallocation.

Staff and the Participatory Budgeting Steering Committee are recommending closing out 16 projects totaling $329,798.70, and allocating funding toward the following: Modernize Vallejo Skatepark (Amount: $60,950).

The remaining funding, $268,848.70, would return to PB Fund Balance to be used as part of a future PB Cycle.

FISCAL IMPACT
The fiscal impact of this action will close out 16 prior-year PB Projects for a total of $329,798.70. $60,950 of those funds would be allocated to the Modernize Vallejo Skatepark project. The remaining $268,848.70 would return to PB Fund Balance for future allocation.

ATTACHMENTS

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Date: January 13, 2026
Subject: RESOLUTION AMENDING FISCAL YEAR 2025-26 BUDGET TO REALLOCATE PARTICIPATORY BUDGETING FUNDS (STEP 2 OF 2)

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1. RESO_PB Reallocation_CAO Stamp

2. PB Funds Chart for Reallocation

CONTACT
Jason Ackley, Assistant to the City Manager(707) 648-4577 [email protected]

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RESOLUTION NO. 25-______

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO
AMENDING THE FISCAL YEAR 2025-2026 BUDGET AND REALLOCATING

PARTICIPATORY BUDGETING FUNDS

WHEREAS, in June 2025, the City Council adopted the Fiscal Year 2025-26 budget; and

WHEREAS, on November 19th, 2025, City staff presented the Participatory Budgeting Steering Committee with a list of projects from previous years that had remaining fund balances, which had either been completed or were determined to be infeasible, and made recommendations. The Participatory Budgeting Steering Committee voted unanimously to close out 16 projects with remaining funds totaling $329,798.70 and to allocate $60,950 of that funding toward the Modernize Vallejo Skatepark project and to allocate the remaining amount of $268,848.70 to the PB Fund Balance to be used in a future PB Cycle. The resulting list of projects with the corresponding fund balances is attached hereto as Attachment 1 and incorporated by reference; and

WHEREAS, City Charter Section 703 requires that available funds not included in the budget may be appropriated by City Council after giving one week’s notice of intention to do so; and

WHEREAS, on December 9, 2025, City Council provided notice of its intent to amend the City’s Fiscal Year 2025-2026 budget, in accordance with Attachment 1.

NOW, THEREFORE BE IT RESOLVED that the City Council hereby approves amending the fiscal year 2025-2026 budget by closing out the 16 Participatory Budgeting projects listed in Attachment 1 totaling $329,798.70 and reallocating $60,950 toward the Modernize Vallejo Skatepark project and $268,848.70 to the PB Fund Balance.

ADOPTED BY THE CITY COUNCIL OF THE CITY OF VALLEJO at a regular meeting held on January 13, 2026, with the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ATTEST

ANDREA SORCE, MAYOR

DAWN G. ABRAHAMSON, CITY CLERK

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GL Account GL Acct Desc Budget Actual PTD Balance

ITEMS TO CLOSE OUT
Project: PB000 - PARTICIPATORY BUDGETING
0039001 - 7021027 MEAS B ND Non Departmental / BOYS/GIRLS CLUB SO. VLJO 60,000.00 0.00 60,000.00 2019001 - 7036001 FIXED CHARGES / MISC EQUIPMENT 90,327.00 90,326.91 0.09 Project: PB0003 - FLORENCE DOUGLAS-SR LOUNG
2012602 - 7034001 PUBLIC BUILDINGS / SITE IMPROVEMENTS 109,149.00 59,150.00 49,270.86 Project: PB0005 - SIDEWALK REPARI TREE PRES
2012604 - 7034001 STREETS & STREET OVERLAY / SITE IMPROVEMENTS 243,180.00 243,179.02 0.98 Project: PB0016 - SCHOOL ROADS REPAIR
2012502 - 7034001 ENGINEERING / SITE IMPROVEMENTS 109,513.00 109,512.32 0.68 Project: PB0403 - PARKS & RECREATION IMPROV
2019001 - 7021011 FIXED CHARGES / COMMUNITY & RECREATION 200,000.00 199,999.69 0.31 Project: PBC5 - PB CYCLE 5
2012401 - 7008001 POLICE - ADMINISTRATION / TRAINING & CONFERENCES 172,879.00 172,878.53 0.47 2012608 - 7014036 TRAFFIC SIGNS & SIGNALS / TRAFFIC SIGNS & SIGNALS 71,550.00 0.00 71,550.00 2012606 - 7015005 GROUNDS / GROUNDS R/M SERVICES 120,000.00 79,119.14 40,880.86 Project: PBC6 - PB CYCLE 6
2019001 - 7015071
FIXED CHARGES / FIREFIGHTER YOUTH ACADEMY 65,350.00 65,348.72 1.28 2011304 - 7031005 Information Technology / FIELD EQUIPMENT 39,909.00 39,908.41 0.59 2011901 - 7031005 Information Technology / FIELD EQUIPMENT 4,091.00 0.00 4,091.00 2012502 - 7034001 ENGINEERING / SITE IMPROVEMENTS 85,904.00 71,574.74 14,329.26 Project: PBC7 - PB CYCLE 7
2019001 - 7021047 FIXED CHARGES / FINANCIAL LITERACY 69,288.00 0.00 69,288.00 2019001 - 7021050 FIXED CHARGES / BASIC NEED RESOUR HOMELES 75,000.00 74,087.00 913.00 2019001 - 7021051 FIXED CHARGES / VJO FOSTER YOUTH STRIVING 55,941.00 55,940.68 0.32 Project: PBR21 - PB Revised FY 20-21
2019001 - 7021047
FIXED CHARGES / FINANCIAL LITERACY 19,471.00 0.00 19,471.00 Total Closed Project Funds: 329,798.70$

ITEMS TO FUND
Project: PBC8 - PB CYCLE 8
2019001 - 7034016 FIXED CHARGES / MODERNIZE VJO SKATEPARK 239,050.00 0.00 239,050.00 Additional Funding Request: 60,950.00$
Amount to PB Fund Balance 268,848.70$
Attachment 1

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CONSENT CALENDAR 9.C.

DATE: January 13, 2026
TO: Mayor and Members of the City Council
FROM: Oscar Alcantar, Interim Public Works Director
SUBJECT: NOTICE OF INTENT TO AMEND THE FISCAL YEAR 2025-2026 BUDGET TO RECOGNIZE AND APPROPRIATE $1,277,604.06 OF INSURANCE SETTLEMENT FUNDS FOR FARRAGUT SCHOOL PROPERTY (STEP 1 OF 2)

RECOMMENDATION
Notice of Intent to amend the Fiscal Year 2025-2026 budget to recognize and appropriate $1,277,604.06 of insurance settlement funds for Farragut School property. (Step 1 of 2)

REASONS FOR RECOMMENDATION
Recognizing and appropriating the insurance settlement will reimburse the City for security services rendered and provide the necessary budget authority for the City to begin repairing damages sustained at the Farragut School property.

BACKGROUND AND DISCUSSION
In June 2024, the City of Vallejo executed a lease-to-own agreement with the Vallejo City Unified School District (VCUSD) for the Farragut School property located at 301 Farragut Avenue. Shortly after taking possession, in August 2024, Public Works Maintenance staff identified significant damage and theft at the site.

Staff discovered that the main commercial electrical panel and associated wiring had been removed from the school buildings. Multiple roof-mounted HVAC units were also damaged, with drains, copper, and other metal components stripped. These systems were newly installed prior to the City’s acquisition, and the losses appeared to have occurred during a period when the facility was unoccupied. To prevent further deterioration of the property, security patrols were initiated that same month.

A more comprehensive assessment completed in September 2024 revealed the full extent of the damage. The property had been extensively stripped of electrical wiring and components, and numerous electrical boxes and cabinets had been vandalized. Several HVAC units were further damaged, and copper and brass plumbing elements were removed from restroom facilities. Additional vandalism was documented throughout the campus, including broken windows, damaged ceiling panels, and destruction of interior walls.

The City subsequently filed an insurance claim for the losses based on actual costs for security for the site and estimates of the cost to repair the damage. In November 2025, the City received an advance payment towards the insurance claim in the amount of $1,227,604.06. This includes $183,605.65 for security reimbursement.

The City is currently finalizing the RFP for the vandalism repairs and expects to have it out to bid by mid February. Once bids are received, we will provide updated information to the insurance company for additional reimbursement.

This action represents the first step in the two-step process to amend the Fiscal Year 2025–26 budget. The City is contractually obligated to complete the necessary repairs and restore the property to its condition at the time of possession. Staff requests authorization to recognize and appropriate the insurance proceeds received to date, and to allocate these funds to Project MY2303 (Real Property Management) to reimburse the cost of

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Date: January 13, 2026
Subject: NOTICE OF INTENT TO AMEND THE FISCAL YEAR 2025-2026 BUDGET TO RECOGNIZE AND APPROPRIATE $1,277,604.06 OF INSURANCE SETTLEMENT FUNDS FOR FARRAGUT SCHOOL PROPERTY (STEP 1 OF 2)

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security services rendered from August 5, 2024, through May 18, 2025, and to support the start of repairs and restoration of the Farragut School property.

FISCAL IMPACT
This item provides a Notice of Intent only and does not have any fiscal impact. The second step of the two- step budget amendment process will come at the next regular City Council meeting.

ATTACHMENTS
None

CONTACT
Oscar Alcantar, Interim Public Work Director, 707-648-4433 [email protected]

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CONSENT CALENDAR 9.D.

DATE: January 13, 2026
TO: Mayor and Members of the City Council
FROM: Sidney Wilson, Administrative Analyst II
SUBJECT: ADOPT A RESOLUTION AMENDING THE GENERAL FUND FISCAL YEAR 2025-2026 BUDGET TO RECOGNIZE $1,988,563 OF REVENUE FROM THE PROPOSITION 47 GRANT PROGRAM: SAFE NEIGHBORHOODS AND SCHOOLS ACT COHORT 5 GRANT

AGREEMENT WITH THE CALIFORNIA BOARD OF STATE AND COMMUNITY CORRECTIONS (STEP 2 OF 2)

RECOMMENDATION
Adopt a resolution amending the General Fund Fiscal Year 2025-2026 budget to recognize $1,988,563 in revenue from the Proposition 47 Safe Neighborhoods and Schools Act Grant and to appropriate corresponding expenditures to fund the City’s community-based, trauma-informed programs for justice- involved residents.

REASONS FOR RECOMMENDATION
This is the second step in the two-step budget process to amend the Fiscal Year 2025-2026 budget. The first step of this process was approved by City Council at the December 16, 2025 public meeting. Approving this budget amendment will allow the City to recognize and appropriate $1,988,563 in Prop 47 Grant funding, enabling the implementation of community-based, trauma-informed programs that reduce recidivism, support justice-involved residents, and promote equity and public safety in Vallejo.

BACKGROUND AND DISCUSSION
In compliance with City Charter Section 703, City staff requests that the City Council amend the General Fund Fiscal Year 2025-2026 budget to reflect revenue and corresponding expenditures of $1,988,563 from the Proposition 47 Safe Neighborhoods and Schools Act Grant (Prop 47 Grant) administered by the BSCC.

The grant will fund community-based, trauma-informed programs in partnership with the Center for Urban Excellence (CUE) and other local organizations to serve justice-involved residents ages 16 to 35. Services will include mental health and substance-use referrals, employment and life coaching, housing navigation, and restorative practices.

Amending the budget as requested will allow the City to fully implement the Prop 47 program, supporting justice reinvestment, equity, and improved outcomes for at-risk populations in Vallejo.

FISCAL IMPACT
Upon approval, the City of Vallejo’s General Fund Fiscal Year 2025-2026 budget will be amended to reflect a $1,988,563 increase in revenue and corresponding expenditures to fund community-based, trauma-informed programs for justice-involved residents. Funds not used in Fiscal Year 2025-2026 will be carried over to Fiscal

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Date: January 13, 2026
Subject: ADOPT A RESOLUTION AMENDING THE GENERAL FUND FISCAL YEAR 2025-2026 BUDGET TO RECOGNIZE $1,988,563 OF REVENUE FROM THE PROPOSITION 47 GRANT PROGRAM: SAFE NEIGHBORHOODS AND SCHOOLS ACT COHORT 5 GRANT AGREEMENT WITH THE CALIFORNIA BOARD OF STATE AND COMMUNITY CORRECTIONS (STEP 2 OF 2)

Page 2 ends

Year 2026-2027. No local match is required for this grant.

ATTACHMENTS

1. Resolution Approving the Prop 47 Grant Award (Step 2) - CAO Stamp

2. Prop 47 Cohort 5 Grant Agreement - City of Vallejo CAO Stamp

CONTACT
Sidney Wilson, Administrative Analyst II
[email protected]

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Approved as to form:

By: for
Veronica Nebb, City Attorney
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO AMENDING THE GENERAL FUND FISCAL YEAR 2025-2026 BUDGET TO RECOGNIZE THE $1,988,563 PROPOSITION 47 SAFE NEIGHBORHOODS AND

SCHOOLS ACT GRANT AND APPROPRIATE EXPENDITURES THEREFROM (STEP 2 OF 2)

WHEREAS, the City of Vallejo (“Lead Agency”) desires to participate in the Proposition 47 Safe Neighborhoods and Schools Act Grant Program administered by the Board of State and Community Corrections (“BSCC”) to fund community-based, trauma-informed programs for justice-involved residents; and

WHEREAS, the City submitted an application under Cohort 5 of the Prop 47 Grant Program on June 23, 2025, seeking funding to support services intended to reduce recidivism, enhance public safety, and improve outcomes for at-risk populations; and

WHEREAS, the BSCC has awarded the City of Vallejo a total of $1,988,563 for the grant period of October 1, 2025, through June 30, 2029, with no matching funds required; and

WHEREAS, the grant funds will support program operations, staffing, service delivery, community engagement, and evaluation activities consistent with the goals of Proposition 47; and

WHEREAS, City Charter Section 703 provides that available funds not included in the City’s adopted budget may be appropriated by the City Council after giving one week’s notice of intention to do so, and on December 16, 2025, the City Council provided notice of its intent to amend the FY 2025-2026 budget to reflect revenue and corresponding expenditures of $1,988,563 relating to the Prop 47 Grant; and

NOW, THEREFORE, BE IT RESOLVED that the above recitals are incorporated herein by this reference; and

BE IT FURTHER RESOLVED that the City Manager, or designee, is hereby authorized on behalf of the City Council to submit the grant proposal and execute the Grant Agreement with the BSCC, including any amendments thereof; and

BE IT FURTHER RESOLVED that grant funds received hereunder shall not be used to supplant expenditures controlled by this body; and

BE IT FURTHER RESOLVED that the City of Vallejo agrees to abide by all terms and conditions of the BSCC Grant Agreement; and

BE IT FURTHER RESOLVED that the City Council hereby amends the General Fund Fiscal Year 2025-2026 budget to recognize and appropriate $1,988,563 in Prop 47 Grant funding for the implementation of community-based, trauma-informed programs in alignment with the goals

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of the grant.

Adopted by the City Council of the City of Vallejo at a regular meeting held on January 13, 2026, with the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ATTEST:

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STATE OF CALIFORNIA DEPARTMENT OF GENERAL SERVICES SCO ID: 5227-BSCC142125 STANDARD AGREEMENT AGREEMENT NUMBER PURCHASING AUTHORITY NUMBER (If Applicable) STD 213 (Rev 03/2019) BSCC 1421-25 BSCC-5227

1. This Agreement is entered into between the Contracting Agency and the Contractor named below:

CONTRACTING AGENCY NAME

BOARD OF STATE AND COMMUNITY CORRECTIONS

CONTRACTOR NAME

CITY OF VALLEJO

2. The term of this Agreement is:

START DATE
OCTOBER 1, 2025

THROUGH END DATE
JUNE 30, 2029

3. The maximum amount of this Agreement is:
$1,988,563

4. The parties agree to comply with the terms and conditions of the following exhibits, attachments, and appendices which are by this reference made a part of the Agreement.

EXHIBITS TITLE PAGES
Exhibit A Scope of Work 3
Exhibit B Budget Detail and Payment Provisions 4
Exhibit C General Terms and Conditions (04/2017) 4
Exhibit D Special Terms and Conditions 4
Attachment 1* Proposition 47 Grant Program Cohort 5 Request for Proposals * Attachment 2 Proposition 47 Grant Program Proposal 43
Appendix A Proposition 47 Grant Program Scoring Panel Roster 1 Appendix B: Appendix B Criteria for Non-Governmental Organizations Receiving BSCC Program Funds 2 * This item is hereby incorporated by reference and can be viewed at: https://www.bscc.ca.gov/s_bsccprop47/ IN WITNESS WHEREOF, THIS AGREEMENT HAS BEEN EXECUTED BY THE PARTIES HERETO.

CONTRACTOR
CONTRACTOR NAME (if other than an individual, state whether a corporation, partnership, etc.)

CITY OF VALLEJO

CONTRACTOR BUSINESS ADDRESS CITY STATE ZIP
555 Santa Clara Street Vallejo CA 94590

PRINTED NAME OF PERSON SIGNING TITLE
SIDNEY WILSON Administrative Analyst

CONTRACTOR AUTHORIZED SIGNATURE DATE SIGNED


STATE OF CALIFORNIA

CONTRACTING AGENCY NAME

BOARD OF STATE AND COMMUNITY CORRECTIONS

CONTRACTING AGENCY ADDRESS CITY STATE ZIP
2590 Venture Oaks Way, Suite 200 Sacramento CA 95833

PRINTED NAME OF PERSON SIGNING TITLE
COLLEEN CURTIN Deputy Director

CONTRACTING AGENCY AUTHORIZED SIGNATURE DATE SIGNED

CALIFORNIA DEPARTMENT OF GENERAL SERVICES APPROVAL: EXEMPT PER SCM, VOLUME 1, CH. 4.06

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City of Vallejo
BSCC 1421-25

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EXHIBIT A: SCOPE OF WORK

1. GRANT AGREEMENT – PROPOSITION 47 GRANT PROGRAM
This Grant Agreement is between the State of California, Board of State and Community Corrections (hereafter referred to as BSCC) and City of Vallejo (hereafter referred to as the Grantee or Contractor).

2. PROJECT SUMMARY AND ADMINISTRATION
A. This Prop 47 program will serve up to 150 justice -involved individuals in Vallejo over three years, with a focus on Black and Brown men ages 18-35, LGBTQ+ youth, and young parents.

Participants begin with a 90 -day stabilization phase, followed by up to 15 months of tailored support in behavioral health, housing, and employment. Services are delivered in the field, at Center for Urban Excellence (CUE) offices, or virtually, in partnership with Solano County Behavioral Health, Kaiser Permanente, Shelter Inc., and the Solano Workforce Development Board. Each participant co -creates a SMART goal plan and receives trauma -informed care, peer support, and ongoing case management. This initiative aims to reduce recidivism, expand access to recovery services, and impr ove long -term stability. The City of Vallejo and CUE request $1,988,563 in Prop 47 funding to implement this equity -centered, community - led program.

B. Grantee agrees to administer the project in accordance with Attachment 1: Proposition 47 Grant Program Cohort 5 Request for Proposals (incorporated by reference) and Attachment 2:

Proposition 47 Grant Program Proposal, which are attached and hereto and made part of this agreement.

3. PROJECT OFFICIALS
A. The BSCC's Executive Director or designee shall be the BSCC's representative for administration of the Grant Agreement and shall have authority to make determinations relating to any controversies that may arise under or regarding the interpretation, perfo rmance, or payment for work performed under this Grant Agreement.

B. The Grantee’s project officials shall be those identified as follows:

Authorized Officer with legal authority to sign:

Name: Sidney Wilson
Title: Administrative Analyst
Address: 555 Santa Clara St., Vallejo, CA 94590
Phone: (707) 648-4576
Email: [email protected]

Designated Financial Officer authorized to receive warrants:

Name: Ashley Haik
Title: Administrative Analyst
Address: 555 Santa Clara St., Vallejo, CA 94590
Phone: (707) 648-4576
Email: [email protected]

Project Director authorized to administer the project:

Name: Sidney Wilson
Title: Administrative Analyst
Address: 555 Santa Clara St., Vallejo, CA 94590

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City of Vallejo
BSCC 1421-25

Page 2 of 3 ends

EXHIBIT A: SCOPE OF WORK

Phone: (707) 648-4576
Email: [email protected]

C. Either party may change its project representatives upon written notice to the other party.

D. By signing this Grant Agreement, the Authorized Officer listed above warrants that he or she has full legal authority to bind the entity for which he or she signs.

4. DATA COLLECTION
Grantees will be required to comply with all data collection and reporting requirements as described in Attachment 1: Proposition 47 Grant Program Cohort 5 Request for Proposals and Attachment 2:

Proposition 47 Grant Program Proposal.

5. REPORTING REQUIREMENTS
A. The Grantee will submit quarterly progress reports in a format prescribed by the BSCC. These reports, which will describe progress made on program objectives and include required data, shall be submitted according to the following schedule:

Quarterly Progress Report Periods Due no later than:

1. October 1, 2025 to December 31, 2025 February 16, 2026

2. January 1, 2026 to March 31, 2026 May 15, 2026

3. April 1, 2026 to June 30, 2026 August 17, 2026

4. July 1, 2026 to September 30, 2026 November 16, 2026

5. October 1, 2026 to December 31, 2026 February 15, 2027

6. January 1, 2027 to March 31, 2027 May 17, 2027

7. April 1, 2027 to June 30, 2027 August 16, 2027

8. July 1, 2027 to September 30, 2027 November 15, 2027

9. October 1, 2027 to December 31, 2027 February 15, 2028

10. January 1, 2028 to March 31, 2028 May 15, 2028

11. April 1, 2028 to June 30, 2028 August 15, 2028

12. July 1, 2028 to September 30, 2028 November 15, 2028

13. October 1, 2028 to December 31, 2028 February 15, 2029

Note: Project activity period ends December 31, 2028. The period of January 1, 2029 to June 30, 2029 is for completion of Final Local Evaluation Report and financial audit only.

B. Evaluation Documents Due no later than:

1. Local Evaluation Plan March 31, 2026

2. Final Local Evaluation Report June 30, 2029

C. Other Due no later than:

Financial Audit Report June 30, 2029

6. PROJECT RECORDS
A. The Grantee shall establish an official file for the project. The file shall contain adequate documentation of all actions taken with respect to the project, including copies of this Grant Agreement, approved program/budget modifications, financial records and required reports.

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City of Vallejo
BSCC 1421-25

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EXHIBIT A: SCOPE OF WORK

B. The Grantee shall establish separate accounting records and maintain documents and other evidence sufficient to properly reflect the amount, receipt, and disposition of all project funds, including grant funds and any matching funds by the Grantee and the total cost of the project.

Source documentation includes copies of all awards, applications, approved modifications, financial records and narrative reports.

C. Personnel and payroll records shall include the time and attendance reports for all individuals reimbursed under the grant, whether they are employed full-time or part-time. Time and effort reports are also required for all subcontractors and consultants.

D. The grantee shall maintain documentation of donated goods and/or services, including the basis for valuation.

E. Grantee agrees to protect records adequately from fire or other damage. When records are stored away from the Grantee’s principal office, a written index of the location of records stored must be on hand and ready access must be assured.

F. All Grantee records relevant to the project must be preserved a minimum of three (3) years after closeout of the grant project and shall be subject at all reasonable times to inspection, examination, monitoring, copying, excerpting, transcribing, and audit ing by the BSCC or designees. If any litigation, claim, negotiation, audit, or other action involving the records has been started before the expiration of the three -year period, the records must be retained until the completion of the action and resolutio n of all issues which arise from it or until the end of the regular three-year period, whichever is later.

7. CONFLICT OF INTEREST
A. Existing law prohibits any grantee, subgrantee, partner or like party who participated on the Proposition 47 Grant Program Scoring Panel Roster (see Appendix A) from receiving funds from the Proposition 47 Grant Program grants awarded under this RFP , except under authorized conditions, approved by BSCC. Applicants who are awarded grants under this RFP are responsible for reviewing the Proposition 47 Grant Program Scoring Panel Roster (see Appendix A) and ensuring that no grant dollars are passed through to any entity represented by the members of the scoring panel.

B. In cases of an actual conflict of interest with a scoring panelist, the Board may revoke the grant award and legal consequences could exist for the parties involved, including, but not limited to, repayment of the grant award.

8. FINANCIAL AUDIT
Grantees are required to provide the BSCC with a financial audit no later than the end of the contract term, June 30 , 202 9. The financial audit shall be performed by a Certified Public Accountant or a participating county or city auditor that is organizationally independent from the participating county’s or city’s project financial management functions.

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City of Vallejo
BSCC 1421-25

Page 1 of 4 ends

EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS

1. INVOICING AND PAYMENTS
A. The Grantee shall be paid in monthly in arrears by submitting an invoice (Form 201) to the BSCC that outlines actual expenditures claimed for the invoicing period.

Monthly Invoicing Periods: Due no later than:

1. October 1, 2025 to October 31, 2025 December 15, 2025

2. November 1, 2025 to November 30, 2025 January 15, 2026

3. December 1, 2025 to December 31, 2025 February 16, 2026

4. January 1, 2026 to January 31, 2026 March 16, 2026

5. February 1, 2026 to February 28, 2026 April 15, 2026

6. March 1, 2026 to March 31, 2026 May 15, 2026

7. April 1, 2026 to April 30, 2026 June 15, 2026

8. May 1, 2026 to May 31, 2026 July 15, 2026

9. June 1, 2026 to June 30, 2026 August 17, 2026

10. July 1, 2026 to July 31, 2026 September 15, 2026

11. August 1, 2026 to August 31, 2026 October 15, 2026

12. September 1, 2026 to September 30, 2026 November 16, 2026

13. October 1, 2026 to October 31, 2026 December 15, 2026

14. November 1, 2026 to November 30, 2026 January 15, 2027

15. December 1, 2026 to December 31, 2026 February 15, 2027

16. January 1, 2027 to January 31, 2027 March 15, 2027

17. February 1, 2027 to February 28, 2027 April 15, 2027

18. March 1, 2027 to March 31, 2027 May 17, 2027

19. April 1, 2027 to April 30, 2027 June 15, 2027

20. May 1, 2027 to May 31, 2027 July 15, 2027

21. June 1, 2027 to June 30, 2027 August 16, 2027

22. July 1, 2027 to July 31, 2027 September 15, 2027

23. August 1, 2027 to August 31, 2027 October 15, 2027

24. September 1, 2027 to September 30, 2027 November 15, 2027

25. October 1, 2027 to October 31, 2027 December 15, 2027

26. November 1, 2027 to November 30, 2027 January 17, 2028

27. December 1, 2027 through December 31, 2027 February 15, 2028

28. January 1, 2028 to January 31, 2028 March 15, 2028

29. February 1, 2028 to February 29, 2028 April 17, 2028

30. March 1, 2028 to March 31, 2028 May 15, 2028

31. April 1, 2028 to April 30, 2028 June 15, 2028

32. May 1, 2028 to May 31, 2028 July 17, 2028

33. June 1, 2028 to June 30, 2028 August 15, 2028

34. July 1, 2028 to July 31, 2028 September 15, 2028

35. August 1, 2028 to August 31, 2028 October 16, 2028

36. September 1, 2028 to September 30, 2028 November 15, 2028

37. October 1, 2028 to October 31, 2028 December 15, 2028

38. November 1, 2028 to November 30, 2028 January 15, 2029

39. December 1, 2028 to December 31, 2028 February 15, 2029

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City of Vallejo
BSCC 1421-25

Page 2 of 4 ends

EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS

Final Invoicing Periods*: Due no later than:

40. January 1, 2029 to January 31, 2029 March 15, 2029

41. February 1, 2029 to February 28, 2029 April 16, 2029

42. March 1, 2029 to March 31, 2029 May 15, 2029

43. April 1, 2029 to April 30, 2029 June 15, 2029

44. May 1, 2029 to May 31, 2029 July 16,, 2029

45. June 1, 2029 to June 30, 2029 August 15, 2029
*Note: Only expenditures associated with completion of the Final Local Evaluation Report and the financial audit may be included on these invoices.

B. All project expenditures (excluding costs associated with the completion of the Final Local Evaluation Report and the financial audit ) and all obligated match contributions must be incurred by the end of the grant project period, December 31, 2028, and included on the invoice due February 15, 2029. Project expenditures incurred after December 31, 2028 will not be reimbursed.

C. The Final Local Evaluation Report is due to BSCC by June 30, 2029. Expenditures incurred for the completion of the Final Local Evaluation Report during the period of January 1, 2029 to June 30, 2029 must be submitted during the Final Invoicing Period(s), with the final invoice due on August 15, 202 9. Supporting fiscal documentation will be required for all expenditures claimed on during the Final Invoicing Periods and must be submitted with the final invoice.

D. The financial audit is due to BSCC by June 30, 2029. Expenditures incurred for the completion of the financial audit during the period of January 1, 2029 to June 30, 2029 must be submitted during the Final Invoicing Periods, with the final invoice due on August 15, 202 9 Supporting fiscal documentation will be required for all expenditures claimed during the Final Invoicing Periods and must be submitted with the final invoice.

E. Grantee shall submit an invoice to the BSCC each invoicing period, even if grant funds are not expended or requested during the invoicing period.

F. Upon the BSCC’s request, supporting documentation must be submitted for project expenditures. Grantees are required to maintain supporting documentation for all expenditures on the project site for the life of the grant and make it readily available for review during BSCC site visits. See Exhibit A. Scope of Work, Item 6. Project Records.

2. GRANT AMOUNT AND LIMITATION
A. In no event shall the BSCC be obligated to pay any amount in excess of the grant award.

Grantee waives any and all claims against the BSCC, and the State of California on account of project costs that may exceed the sum of the grant award.

B. Under no circumstance will a budget item change be authorized that would cause the project to exceed the amount of the grant award identified in this Grant Agreement.

3. BUDGET CONTINGENCY CLAUSE
A. This grant agreement is valid and enforceable only if sufficient funds are made available through the annual transfer of savings generated by Proposition 47 from the General Fund to the Safe Neighborhoods and Schools Fund and subsequent transfer from the S afe Neighborhoods and Schools Fund to the Second Chance Fund. (Gov. Code, § 7599.1 & Pen. Code, § 6046.2.) On or before July 31st of each fiscal year the Department of Finance will calculate the state savings associated with Proposition 47 and certify the calculation to the State Controller who shall transfer those funds to the Safe Neighborhoods and Schools Fund. (Gov. Code, § 7599.1.) The

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City of Vallejo
BSCC 1421-25

Page 3 of 4 ends

EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS

grantee agrees that the BSCC’s obligation to pay any sum to the grantee under any provision of this agreement is contingent upon the availability of sufficient funding transferred to the Safe Neighborhoods and Schools Fund and subsequent transfer to the Second Chance Fund.

B. If Proposition 47 funding is reduced or falls below estimates contained within the Proposition 47 Request for Proposals, the BSCC shall have the option to either cancel this Grant Agreement with no liability occurring to the BSCC or offer an amendment to this agreement to the Grantee to reflect a reduced amount.

C. If BSCC cancels the agreement pursuant to Paragraph 3(B) or Grantee does not agree to an amendment in accordance with the option provided by Paragraph 3(B), it is mutually agreed that the Grant Agreement shall have no further force and effect. In this event, the BSCC shall have no liability to pay any funds whatsoever to Grantee or to furnish any other considerations under this Agreement and Grantee shall not be obligated to perform any provisions of this Grant Agreement except that Grantee shall be requir ed to maintain all project records required by Paragraph 6 of Exhibit A for a period of three (3) years following the termination of this agreement.

4. PROJECT COSTS
A. Grantee is responsible for ensuring that actual expenditures are for eligible project costs. “Eligible” and “ineligible” project costs are set forth in the July 2023 BSCC Grant Administration Guide.

B. The provisions of the BSCC Grant Administration Guide are incorporated by reference into this agreement and Grantee shall be responsible for adhering to the requirements set forth therein.

To the extent any of the provisions of the BSCC Grant Administration Guide and this agreement conflict, the language in this agreement shall prevail.

C. Grantee is responsible for ensuring that invoices submitted to the BSCC claim actual expenditures for eligible project costs.

D. Grantee shall, upon demand, remit to the BSCC any grant funds not expended for eligible project costs or an amount equal to any grant funds expended by the Grantee in violation of the terms, provisions, conditions or commitments of this Grant Agreement.

E. Grant funds must be used to support new program activities or to augment existing funds that expand current program activities. Grant funds shall not replace (supplant) any federal, state and/or local funds that have been appropriated for the same purpose. Violations can result in recoupment of monies provided under this grantor suspension of future program funding through BSCC grants.

5. PROMPT PAYMENT CLAUSE
Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927.

6. WITHHOLDING OF GRANT DISBURSEMENTS
A. The BSCC may withhold all or any portion of the grant funds provided by this Grant Agreement in the event the Grantee has materially and substantially breached the terms and conditions of this Grant Agreement.

B. At such time as the balance of state funds allocated to the Grantee reaches five percent (5%), the BSCC may withhold that amount as security, to be released to the Grantee upon compliance with all grant provisions, including:
1) submittal and approval of the final invoice;

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City of Vallejo
BSCC 1421-25

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EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS

2) submittal and approval of the final progress report; and 3) submittal and approval of any additional required reports , including but not limited to the Final Local Evaluation Report and the financial audit.

C. The BSCC will not reimburse Grantee for costs identified as ineligible for grant funding. If grant funds have been provided for costs subsequently deemed ineligible, the BSCC may either withhold an equal amount from future payments to the Grantee or requir e repayment of an equal amount to the State by the Grantee.

D. In the event that grant funds are withheld from the Grantee, the BSCC’s Executive Director or designee shall notify the Grantee of the reasons for withholding and advise the Grantee of the time within which the Grantee may remedy the failure or violation leading to the withholding.

7. EXECUTIVE ORDER N-6-22 – RUSSIA SANCTIONS
On March 4, 2022, Governor Gavin Newsom issued Executive Order N -6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate contracts with, and to refrain from entering any new contracts with, individuals or entities that are determined to be a target of Economic Sa nctions. Accordingly, should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. The State shall provide Contractor advance written notice of such termination, allowing Contractor at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State.

8. PROJECT BUDGET

BUDGET CATEGORIES GRANT FUNDS LEVERAGED

FUNDS TOTAL

1. Salaries and Benefits $300,000 $0 $300,000

2. Services and Supplies $0 $0 $0

3. Professional Services or Public
Agency Contracts $0 $0 $0

4. Non-Governmental Organization
(NGO) $1,586,237 $160,300 $1,746,537

5. Data Collection and Project
Evaluation $102,326 $0 $102,326

6. Equipment/Fixed Assets $0 $0 $0

7. Other (Travel, Training, etc.) $0 $0 $0

8. Indirect Costs $0 $0 $0
TOTAL $1,988,563 $160,300 $2,148,863

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City of Vallejo
BSCC 1421-25

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EXHIBIT C: GENERAL TERMS AND CONDITIONS (04/2017)

1. APPROVAL: This Agreement is of no force or effect until signed by both parties and approved by the Department of General Services, if required. Contractor may not commence performance until such approval has been obtained.

2. AMENDMENT: No amendment or variation of the terms of this Agreement shall be valid unless made in writing, signed by the parties and approved as required. No oral understanding or Agreement not incorporated in the Agreement is binding on any of the parties.

3. ASSIGNMENT: This Agreement is not assignable by the Contractor, either in whole or in part, without the consent of the State in the form of a formal written amendment.

4. AUDIT: Contractor agrees that the awarding department, the Department of General Services, the Bureau of State Audits, or their designated representative shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement.

Contractor agrees to maintain such records for possible audit for a minimum of three (3) years after final payment, unless a longer period of records retention is stipulated. Contractor agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further, Contractor agrees to include a similar right of the State to audit records and interview staff in a ny subcontract related to performance of this Agreement. (Gov. Code §8546.7, Pub. Contract Code §10115 et seq., CCR Title 2, Section 1896).

5. INDEMNIFICATION: Contractor agrees to indemnify, defend and save harmless the State, its officers, agents and employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, suppliers, laborers, and any other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Agreement, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by Contractor in the performance of this Agreement.

6. DISPUTES: Contractor shall continue with the responsibilities under this Agreement during any dispute.

7. TERMINATION FOR CAUSE: The State may terminate this Agreement and be relieved of any payments should the Contractor fail to perform the requirements of this Agreement at the time and in the manner herein provided. In the event of such termination the State may proceed with the work in any manner deemed proper by the State. All costs to the State shall be deducted from any sum due the Contractor under this Agreement and the balance, if any, shall be paid to the Contractor upon demand.

8. INDEPENDENT CONTRACTOR: Contractor, and the agents and employees of Contractor, in the performance of this Agreement, shall act in an independent capacity and not as officers or employees or agents of the State.

9. RECYCLING CERTIFICATION: The Contractor shall certify in writing under penalty of perjury, the minimum, if not exact, percentage of post-consumer material as defined in the Public Contract Code Section 12200, in products, materials, goods, or supplies offered or sold to the State rega rdless of whether the product meets the requirements of Public Contract Code Section 12209. With respect to printer or duplication cartridges that comply with the requirements of Section 12156(e), the certification required by this subdivision shall specify that the cartridges so comply (Pub. Contract Code §12205).

10. NON-DISCRIMINATION CLAUSE: During the performance of this Agreement, Contractor and its subcontractors shall not deny the contract’s benefits to any person on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic

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City of Vallejo
BSCC 1421-25

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EXHIBIT C: GENERAL TERMS AND CONDITIONS (04/2017)

information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status, nor shall they discriminate unlawfully against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status.

Contractor shall i nsure that the evaluation and treatment of employees and applicants for employment are free of such discrimination. Contractor and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12900 et seq.), the regulations promulgated thereunder (Cal. Code Regs., tit. 2, §11000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code §§11135 -11139.5), and the regulations or standards adopted by the awarding stat e agency to implement such article.

Contractor shall permit access by representatives of the Department of Fair Employment and Housing and the awarding state agency upon reasonable notice at any time during the normal business hours, but in no case less t han 24 hours’ notice, to such of its books, records, accounts, and all other sources of information and its facilities as said Department or Agency shall require to ascertain compliance with this clause. Contractor and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. (See Cal. Code Regs., tit. 2, §11105.) Contractor shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under the Agreement.

11. CERTIFICATION CLAUSES: The CONTRACTOR CERTIFICATION CLAUSES contained in the document CCC 04/2017 are hereby incorporated by reference and made a part of this Agreement by this reference as if attached hereto.

12. TIMELINESS: Time is of the essence in this Agreement.

13. COMPENSATION: The consideration to be paid Contractor, as provided herein, shall be in compensation for all of Contractor's expenses incurred in the performance hereof, including travel, per diem, and taxes, unless otherwise expressly so provided.

14. GOVERNING LAW: This contract is governed by and shall be interpreted in accordance with the laws of the State of California.

15. ANTITRUST CLAIMS: The Contractor by signing this agreement hereby certifies that if these services or goods are obtained by means of a competitive bid, the Contractor shall comply with the requirements of the Government Codes Sections set out below.

A. The Government Code Chapter on Antitrust claims contains the following definitions:
1) "Public purchase" means a purchase by means of competitive bids of goods, services, or materials by the State or any of its political subdivisions or public agencies on whose behalf the Attorney General may bring an action pursuant to subdivision (c) of Section 16750 of the Business and Professions Code.
2) "Public purchasing body" means the State or the subdivision or agency making a public purchase. Government Code Section 4550.

B. In submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant to the bid. Such assignment shall be made and become effective

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at the time the purchasing body tenders final payment to the bidder. Government Code Section 4552.

C. If an awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under this chapter, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages, attributable to overcharges that were paid by the assignor but were not paid by the public body as part of the bid price, less the expenses incurred in obtaining that portion of the recovery. Government Code Section 4553.

D. Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under this part if the assignor has been or may have been injured by the violation of law for which the cause of action aros e and (a) the assignee has not been injured thereby, or (b) the assignee declines to file a court action for the cause of action.

See Government Code Section 4554.

16. CHILD SUPPORT COMPLIANCE ACT: For any Agreement in excess of $100,000, the contractor acknowledges in accordance with Public Contract Code 7110, that:

A. The contractor recognizes the importance of child and family support obligations and shall fully comply with all applicable state and federal laws relating to child and family support enforcement, including, but not limited to, disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with section 5200) of Part 5 of Division 9 of the Family Code; and
B. The contractor, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Hire Registry maintained by the California Employment Development Department.

17. UNENFORCEABLE PROVISION: In the event that any provision of this Agreement is unenforceable or held to be unenforceable, then the parties agree that all other provisions of this Agreement have force and effect and shall not be affected thereby.

18. PRIORITY HIRING CONSIDERATIONS: If this Contract includes services in excess of $200,000, the Contractor shall give priority consideration in filling vacancies in positions funded by the Contract to qualified recipients of aid under Welfare and Institutions Code Section 11200 in accordance with Pub. Contract Code §10353.

19. SMALL BUSINESS PARTICIPATION AND DVBE PARTICIPATION REPORTING REQUIREMENTS:

A. If for this Contract Contractor made a commitment to achieve small business participation, then Contractor must within 60 days of receiving final payment under this Contract (or within such other time period as may be specified elsewhere in this Contract) report to the awarding department the actual percentage of small business participation that was achieved. (Govt.

Code § 14841.)
B. If for this Contract Contractor made a commitment to achieve disabled veteran business enterprise (DVBE) participation, then Contractor must within 60 days of receiving final payment under this Contract (or within such other time period as may be specified elsewhere in this Contract) certify in a report to the awarding department: (1) the total amount the prime Contractor received under the Contract; (2) the name and address of the DVBE(s) that participated in the performance of the Contract; (3) the amount each DVBE received from the prime Contractor; (4) that all payments under the Contract have been made to the DVBE; and (5) the actual

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percentage of DVBE participation that was achieved. A person or entity that knowingly provides false information shall be subject to a civil penalty for each violation. (Mil. & Vets. Code § 999.5(d); Govt. Code § 14841.)

20. LOSS LEADER: If this contract involves the furnishing of equipment, materials, or supplies then the following statement is incorporated: It is unlawful for any person engaged in business within this state to sell or use any article or product as a “loss leader” as defi ned in Section 17030 of the Business and Professions Code. (PCC 10344(e).)

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EXHIBIT D: SPECIAL TERMS AND CONDITIONS

1. GRANTEE’S GENERAL RESPONSIBILITY
A. Grantee agrees to comply with all terms and conditions of this Grant Agreement. Review and approval by the BSCC are solely for the purpose of proper administration of grant funds and shall not be deemed to relieve or restrict the Grantee’s responsibility.

B. Grantee is responsible for the performance of all project activities identified in Attachment 1:

Proposition 47 Grant Program Cohort 5 Request for Proposals and Attachment 2: Proposition 47 Grant Program Proposal.

C. Grantee shall immediately advise the BSCC of any significant problems or changes that arise during the course of the project.

2. GRANTEE ASSURANCES AND COMMITMENTS
A. Compliance with Laws and Regulations
This Grant Agreement is governed by and shall be interpreted in accordance with the laws of the State of California. Grantee shall at all times comply with all applicable State laws, rules and regulations, and all applicable local ordinances.

B. Fulfillment of Assurances and Declarations
Grantee shall fulfill all assurances, declarations, representations, and statements made by the Grantee in Attachment 1: Proposition 47 Grant Program Request for Proposal and Attachment 2: Proposition 47 Grant Program Proposal, documents, amendments, approved modifications, and communications filed in support of its request for grant funds.

C. Permits and Licenses
Grantee agrees to procure all permits and licenses necessary to complete the project, pay all charges and fees, and give all notices necessary or incidental to the due and lawful proceeding of the project work.

3. POTENTIAL SUBCONTRACTORS
A. In accordance with the provisions of this Grant Agreement, the Grantee may subcontract for services needed to implement and/or support program activities. Grantee agrees that in the event of any inconsistency between this Grant Agreement and Grantee’s agr eement with a subcontractor, the language of this Grant Agreement will prevail.

B. Nothing contained in this Grant Agreement or otherwise, shall create any contractual relation between the BSCC and any subcontractors, and no subcontract shall relieve the Grantee of his responsibilities and obligations hereunder. The Grantee agrees to be as fully responsible to the BSCC for the acts and omissions of its subcontractors and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by the Grantee. The Grantee's obligation to pay its subcontractors is an independent obligation from the BSCC's obligation to make payments to the Grantee. As a result, the BSCC shall have no obligation to pay or to enforce the payment of any moneys to any subcontractor.

C. Grantee shall ensure that all subcontractors comply with the eligibility requirements stated in the Proposition 47 Cohort 5 RFP and described in Appendix B.

D. Grantee assures that for any subcontract awarded by the Grantee, such insurance and fidelity bonds, as is customary and appropriate, will be obtained.

E. Grantee agrees to place appropriate language in all subcontracts for work on the project requiring the Grantee’s subcontractors to:

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1) Books and Records
Maintain adequate fiscal and project books, records, documents, and other evidence pertinent to the subcontractor’s work on the project in accordance with generally accepted accounting principles. Adequate supporting documentation shall be maintained in s uch detail so as to permit tracing transactions from the invoices, to the accounting records, to the supporting documentation. These records shall be maintained for a minimum of three (3) years after the acceptance of the final grant project audit under t he Grant Agreement and shall be subject to examination and/or audit by the BSCC or designees, state government auditors or designees, or by federal government auditors or designees. 2) Access to Books and Records
Make such books, records, supporting documentations, and other evidence available to the BSCC or designee, the State Controller’s Office, the Department of General Services, the Department of Finance, California State Auditor, and their designated represen tatives during the course of the project and for a minimum of three (3) years after acceptance of the final grant project audit. The Subcontractor shall provide suitable facilities for access, monitoring, inspection, and copying of books and records relat ed to the grant -funded project.

4. PROJECT ACCESS
Grantee shall ensure that the BSCC, or any authorized representative, will have suitable access to project activities, sites, staff and documents at all reasonable times during the grant period including those maintained by subcontractors. Access to program records will be made available by both the grantee and the subcontractors for a period of three (3) years following the end of the grant period.

5. ACCOUNTING AND AUDIT REQUIREMENTS
A. Grantee agrees that accounting procedures for grant funds received pursuant to this Grant Agreement shall be in accordance with generally accepted government accounting principles and practices, and adequate supporting documentation shall be maintained in such detail as to provide an audit trail. Supporting documentation shall permit the tracing of transactions from such documents to relevant accounting records, financial reports and invoices.

B. The BSCC reserves the right to call for a program or financial audit at any time between the execution of this Grant Agreement and three years following the end of the grant period. At any time, the BSCC may disallow all or part of the cost of the activit y or action determined to not be in compliance with the terms and conditions of this Grant Agreement or take other remedies legally available.

6. DEBARMENT, FRAUD, THEFT OR EMBEZZLEMENT
It is the policy of the BSCC to protect grant funds from unreasonable risks of fraudulent, criminal, or other improper use. As such, the Board will not enter into contracts or provide reimbursement to grantees that have been:

1. debarred by any federal, state, or local government entities during the period of debarment; or

2. convicted of fraud, theft, or embezzlement of federal, state, or local government grant funds for a period of three years following conviction.

Furthermore, the BSCC requires grant recipients to provide an assurance that there has been no applicable debarment, disqualification, suspension, or removal from a federal, state or local grant program on the part of the grantee at the time of application and that the grantee will immediately notify the BSCC should such debarment or conviction occur during the term of the Grant contract.

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EXHIBIT D: SPECIAL TERMS AND CONDITIONS

BSCC also requires that all grant recipients include, as a condition of award to a subgrantee or subcontractor, a requirement that the subgrantee or subcontractor will provide the same assurances to the grant recipient. If a grant recipient wishes to consi der a subgrantee or subcontractor that has been debarred or convicted, the grant recipient must submit a written request for exception to the BSCC along with supporting documentation.

All Grantees must have on file with the BSCC a completed and signed Certification of Compliance with BSCC Policies on Debarment, Fraud, Theft and Embezzlement (Required as Attachment E of the original Proposal Package).

7. MODIFICATIONS
No change or modification in the project will be permitted without prior written approval from the BSCC. Changes may include modification to project scope, changes to performance measures, compliance with collection of data elements, and other significant changes in the budget or program components contained in Attachment 1: Proposition 47 Grant Program Cohort 5 Request for Proposal and Attachment 2: Proposition 47 Grant Program Proposal.

8. TERMINATION
A. This Grant Agreement may be terminated by the BSCC at any time after grant award and prior to completion of project upon action or inaction by the Grantee that constitutes a material and substantial breach of this Grant Agreement. Such action or inaction includes but is not limited to:
1) substantial alteration of the scope of the grant project without prior written approval of the BSCC;
2) refusal or inability to complete the grant project in a manner consistent with Attachment 1:

Proposition 47 Grant Program Cohort 5 Request for Proposal and Attachment 2: Proposition 47 Grant Program Proposal, or approved modifications;
3) failure to provide the required local match share of the total project costs; and 4) failure to meet prescribed assurances, commitments, recording, accounting, auditing, and reporting requirements of the Grant Agreement.

B. Prior to terminating the Grant Agreement under this provision, the BSCC shall provide the Grantee at least 30 calendar days written notice stating the reasons for termination and effective date thereof. The Grantee may appeal the termination decision in ac cordance with the instructions listed in Exhibit D: Special Terms and Conditions, Number 8. Settlement of Disputes.

9. SETTLEMENT OF DISPUTES
A. The parties shall deal in good faith and attempt to resolve potential disputes informally. If the dispute persists, the Grantee shall submit to the BSCC Corrections Planning and Grant Programs Division Deputy Director a written demand for a final decision regarding the disposition of any dispute between the parties arising under, related to, or involving this Grant Agreement. Grantee’s written demand shall be fully supported by factual information. The BSCC Corrections Planning and Grant Programs Division Deputy Director shall have 30 days after receipt of Grantee’s written demand invoking this Section “Disputes” to render a written decision. If a written decision is not rendered within 30 days after receipt of the Grantee’s demand, it shall be deemed a dec ision adverse to the Grantee’s contention. If the Grantee is not satisfied with the decision of the BSCC Corrections Planning and Grant Programs Division Deputy Director, the Grantee may appeal the decision, in writing, within 15 days of its issuance

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EXHIBIT D: SPECIAL TERMS AND CONDITIONS

(or the expiration of the 30 -day period in the event no decision is rendered), to the BSCC Executive Director, who shall have 45 days to render a final decision. If the Grantee does not appeal the decision of the BSCC Corrections Planning and Grant Program s Division Deputy Director, the decision shall be conclusive and binding regarding the dispute and the Contractor shall be barred from commencing an action in court, or with the Victims Compensation Government Claims Board, for failure to exhaust Grantee’s administrative remedies.

B. Pending the final resolution of any dispute arising under, related to or involving this Grant Agreement, Grantee agrees to diligently proceed with the performance of this Grant Agreement, including the providing of services in accordance with the Grant Agr eement. Grantee’s failure to diligently proceed in accordance with the State’s instructions regarding this Grant Agreement shall be considered a material breach of this Grant Agreement.

C. Any final decision of the State shall be expressly identified as such, shall be in writing, and shall be signed by the Executive Director, if an appeal was made. If the Executive Director fails to render a final decision within 45 days after receipt of the Grantee’s appeal for a final decision, it shall be deemed a final decision adverse to the Grantee’s contentions. The State’s final decision shall be conclusive and binding regarding the dispute unless the Grantee commences an action in a court of competent jurisdiction to contest such decision within 90 days following the date of the final decision or one (1) year following the accrual of the cause of action, whichever is later.

D. The dates of decision and appeal in this section may be modified by mutual consent, as applicable, excepting the time to commence an action in a court of competent jurisdiction.

9. UNION ACTIVITIES
For all agreements, except fixed price contracts of $50,000 or less, the Grantee acknowledges that applicability of Government Code §§16654 through 16649 to this Grant Agreement and agrees to the following:

A. No State funds received under the Grant Agreement will be used to assist, promote or deter union organizing.

B. Grantee will not, for any business conducted under the Grant Agreement, use any State property to hold meetings with employees or supervisors, if the purpose of such meetings is to assist, promote or deter union organizing, unless the State property is equally available to the general public for holding meetings.

C. If Grantee incurs costs or makes expenditures to assist, promote or deter union organizing, Grantee will maintain records sufficient to show that no reimbursement from State funds has been sought for these costs, and that Grantee shall provide those record s to the Attorney General upon request.

10. WAIVER
The parties hereto may waive any of their rights under this Grant Agreement unless such waiver is contrary to law, provided that any such waiver shall be in writing and signed by the party making such waiver.

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BSCC
Powered by Submittable
Title
City of Vallejo
by
Sid Wilson

in
Proposition 47 Grant Program,
Cohort 5 - Request for Proposals
[email protected]
06/23/2025
id. 50892666
Original Submission
06/23/2025
Score
n/a
Proposition 47 Cohort
5 checked
Proposition 36
Activities
unchecked
Applicant Category
Small Scope Project - applying for up to $2 million

SUBMITTING A

PROPOSAL FOR
PROPOSITION 47

GRANT FUNDS
The Proposition 47, Safe Neighborhoods and Schools Act Grant Program, Request for Proposals (RFP) is divided into four sections: Applicant Information, Project Title and Project Summary Proposal Narrative and Budget (with key Attachments) Key Project Contacts Other Attachments: Mandatory and Optional Each section has fields that require a response. Applicants will be prompted to provide written text, numerical input, radial button choices, and upload attachments.

Documents in Word, Excel, and/or PDF are allowable formats for upload attachments. Some responses requiring narrative text input have a limited number of allowable characters for those fields. If a character limit has been enabled for a specific response field, a character counter will display the number of characters allowed and will then show the number of characters remaining as text is entered into the response field. Character limits include all text, punctuation, and spaces. If the character limit is exceeded, a red prompt will appear with the message "You have exceeded the character limit." Applicants may start and stop their application, as needed, during the solicitation period.

However, to save the information entered into the BSCC-Submittable Application, applicants must select "Save Draft" at the bottom of the application before existing. Applicants are prohibited from submitting the Proposition 47, Safe Neighborhoods and Schools Act Grant Program application until all mandatory fields are completed (those with a red asterisk), character limits are in compliance, and required documents have been uploaded. Applicants should read the Proposition 47, Safe Neighborhoods and Schools Act RFP prior to completing this application process. The RFP contains all the necessary information to successfully complete and submit the Proposition 47, Safe Neighborhoods and Schools Act application.

This document can be found at:
https://www.bscc.ca.gov/s_bsccprop47/

CONFIDENTIALITY
NOTICE:

All documents submitted as a part of the Proposition 47, Safe Neighborhoods and Schools Act Grant Program proposal are public documents and may be subject to a request pursuant to the California Public Records Act. The BSCC cannot ensure the confidentiality of any information submitted in or with this proposal. (Gov. Code, § 6250 et seq.)

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APPLICANT

INFORMATION,

PROJECT TITLE AND

PROJECT SUMMARY
This section requires information about the applicant and the proposed project.

Name of Applicant
City of Vallejo
Tax Identification
Number
95-2759391
Applicant's Physical
Address
555 Santa Clara Street
Vallejo
California
94590
US
Applicant's Mailing
Address (if different
than physical
address)
Mailing Address For
Reimbursement
Payments
555 Santa Clara Street
Vallejo
California
94590
US
Project Title
Fostering Resilience: Prop 47 Program
Project Summary
CUE’s Prop 47 program will serve up to 150 justice-involved individuals in Vallejo over three years, with a focus on Black and Brown men ages 18–35, LGBTQ+ youth, and young parents. Participants begin with a 90-day stabilization phase, followed by up to 15 months of tailored support in behavioral health, housing, and employment.

Services are delivered in the field, at CUE offices, or virtually, in partnership with Solano County Behavioral Health, Kaiser Permanente, Shelter Inc., and the Solano Workforce Development Board. Each participant co-creates a SMART goal plan and receives trauma-informed care, peer support, and ongoing case management.

This initiative aims to reduce recidivism, expand
access to recovery services, and improve long-term stability. The City of Vallejo and CUE request $1,988,563 in Prop 47 funding to implement this equity- centered, community-led program.

PROJECT

NARRATIVE AND
BUDGET
Complete the following sections: Section 1.

Project Need Section 2.

Community
Engagement
Including:

Proposition 47 Local Advisory Committee Membership
Roster (Attachment C) and
Proposition 47 Local Advisory Committee Letter(s) of
Agreement (Attachment D) Section 3.

Project Description
Including:

Proposition
47 Project Work Plan (Attachment B) Section 4.

Data Collection and Project
Evaluation Section 5:

Budget Attachment - Proposal Budget Table and Budget
Narrative (Attachment A) The required attachments are stand-alone documents available on the BSCC Proposition 47 Homepage:
https://www.bscc.ca.gov/s_bsccprop47/ .

Download, complete, and upload where
prompted.

Section 1.

Project
Need
Description of Community Need
Vallejo, a racially and economically diverse city of approximately 123,000 residents in Solano County, faces deeply entrenched challenges at the intersection of criminalization, behavioral health disparities, and economic

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marginalization—challenges that Proposition 47 was specifically designed to address. The city’s violent crime rate—845 per 100,000 residents—is nearly double the national average, with local jails disproportionately filled with Black and Brown individuals, many of whom enter the system with untreated co- occurring mental health and substance use disorders (International Association of Chiefs of Police, 2023). The Vallejo Police Department has seen a steep decline in capacity, currently operating with only 87 active officers out of 132 authorized, down from a high of 160 before 2008. These constraints have contributed to longstanding concerns about public safety, youth violence, and deteriorating trust between community members and law enforcement.

Substance use and behavioral health conditions further exacerbate these challenges. In 2023, Solano County recorded 70 opioid-related deaths, placing it among the most affected counties in Northern California (California Department of Public Health, 2023). Emergency department overdose visits increased by 24% between 2021 and 2023, rising to 142 per 10,000 residents, with Latinx (160), Black (155), and White (130) residents showing the highest visit rates.

Vallejo also has the highest poverty rate and the lowest life expectancy in the county (Kaiser Permanente Community Health Needs Assessment, 2022). More than half of the city’s population identifies as Black, Latinx, or Filipino—groups that experience compounded barriers to care, including language access gaps, stigma, housing insecurity, and long waitlists for Medi-Cal-covered services.

Solano County ranks in the 61st percentile on the CDC’s Social Vulnerability Index (SVI), and 46% of its residents rely on Medi-Cal, reflecting widespread economic need and reliance on public systems. Serious mental illness among adults aged 18–25—the population most targeted by Prop 47—stands at 7.4%, compared to 5.9% statewide; among adults aged 26–54, the prevalence is 5.1% (vs. 4.2% statewide). Additionally, Black residents in Solano County are incarcerated at nearly five times the rate of White residents, and Vallejo consistently posts some of the highest youth arrest and probation rates in the Bay Area (CA DOJ OpenJustice; KidsData.org, 2023).

Despite the urgency of these indicators, Vallejo’s behavioral health and reentry ecosystems remain fragmented. Providers report gaps in culturally competent care, inconsistent follow-up, and limited cross-sector coordination. In a May 2025 listening session hosted by CUE, community members described local services as “disjointed, reactive, and impersonal,” and expressed a strong desire for “life coaching,” “consistent follow-up,” and programs that “treat the whole person.” CUE’s Prop 47 initiative was designed in direct response to these needs and offers a trauma-informed, community-led model of care that reflects Vallejo’s lived realities.

1.2 Target Population
CUE’s Prop 47 program will serve up to 45 justice-involved individuals annually— primarily, but not exclusively, Black, Latinx, and Filipino youth and adults ages 16 to 35 who reside in Vallejo, have experienced arrest, incarceration, or probation/diversion, and present with co-occurring behavioral health and substance use disorder (SUD) needs. The program emphasizes transitional-aged youth (18–25) and adults up to age 55—populations that are overrepresented in the justice system and responsive to community-based support. CUE’s 2024 Fostering Resilience Workforce Program data revealed that nearly 60% of participants were Black men between ages 18 and 55 with dual diagnoses.

This local data is supported by national research. A 2021 Vera Institute of Justice study found that jurisdictions implementing Justice Reinvestment Initiative models saw 12–18% reductions in jail populations and a 25% decrease

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in probation revocations when community-based supports were adequately funded. Vallejo youth assessed via Conover and the Casey Life Skills (CLS) system score 15–20% below national norms in financial literacy, employment readiness, and resource navigation—factors correlated with recidivism and long- term instability.

Participants will be referred through partnerships with the Vallejo Police Department’s VISIONS Program, Solano County Mental Health and Drug Courts, the Public Defender’s Office, and community-based organizations in the Vallejo Community Violence Intervention Network. Additional entry points include outreach, transitional housing, and self-referral. Upon intake, CUE staff will use trauma-informed tools—including DASS-21, SDOH screeners, and the Casey Life Skills Assessment—to determine eligibility, tailor services, and track outcomes related to housing, health, employment, and trauma exposure.

1.3 Addressing Disparities
CUE’s Prop 47 initiative is grounded in a commitment to equity, access, and healing-centered engagement, with services intentionally designed to reduce disparities for Black, Brown, low-income, LGBTQIA+, and immigrant communities.

More than 85% of CUE’s staff and leadership reflect the racial, linguistic, and lived experiences of the populations served, many of whom have personal histories of incarceration, recovery, or housing insecurity. This alignment helps establish trust and fosters consistent engagement among participants who have been underserved or harmed by traditional systems. Services are available in English, Spanish, and Tagalog, and accommodations—including mobile outreach, virtual care options, and disability access—are built into the delivery model to ensure full participation regardless of barriers.

CUE further strengthens its inclusive model by applying tools such as the Equitable Hiring Toolkit developed by ReWork the Bay, which guides its efforts to remove structural barriers in recruitment and create employment pathways for justice-impacted individuals. All staff receive training in Mental Health First Aid (MHFA), which improves their capacity to intervene effectively in crisis situations, and in the Community Resilience Model (CRM), a trauma-informed care framework with proven results—a 40% reduction in stress symptoms over eight weeks. CUE’s outreach and peer engagement staff include formerly incarcerated individuals who serve as credible messengers, mentors, and systems navigators. Their presence ensures that every participant is met with empathy, dignity, and a belief in their capacity to recover and succeed.

1.4 Alignment with Proposition 47
CUE’s program is fully aligned with the statutory intent and funding priorities of Proposition 47. It offers a comprehensive, trauma-informed continuum of care that includes mental health and substance use treatment referrals, life coaching, peer mentorship, housing navigation, and intensive case management. These services are delivered through multiple pathways, including post-release outreach, court diversion, community-based referrals, and street outreach. All programming is guided by validated assessment tools—such as DASS-21, Conover, and SDOH screeners—which ensure individualized care planning and real-time tracking of participant progress.

The program’s core objective is to reduce recidivism by connecting justice- involved individuals to culturally rooted, community-driven supports that address the behavioral, social, and economic factors contributing to system involvement.

By diverting participants from incarceration and linking them with accessible services tailored to their needs, CUE’s Prop 47 initiative advances public safety while fostering personal stability and community reintegration. This work is further

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anchored in CUE’s Shared Safety framework, which is co-led by the Vallejo Community Violence Intervention Network and CUE’s Chief of Public Health & Safety. The initiative convenes partners from law enforcement, courts, public health, and community-based organizations to co-create sustainable strategies rooted in accountability, healing, and opportunity. Through this collaborative approach, CUE is building a restorative pipeline that transforms Vallejo’s most vulnerable residents from cycles of crisis into pathways of stability, recovery, and hope.

Section 2.

Community
Engagement

2.1 Prop 47 Local Advisory Committee Engagement Process The City of Vallejo, in partnership with the CUE, implemented a participatory and equity-centered process to form the Prop 47 Local Advisory Committee (LAC).

Stakeholders were identified through the Vallejo Community Violence Intervention (CVI) Network and expanded outreach efforts designed to ensure diverse, community-rooted representation. To engage a broad cross-section of residents and organizations, CUE facilitated a multi-step process that included community listening sessions, one-on-one outreach, small group meetings, and targeted surveys.

Input was gathered from reentry and justice reform advocates, behavioral health and housing providers, restorative justice leaders, public defenders, victims and survivors of violence, faith leaders, and youth mentors. City, county, and state agency partners were also invited to contribute to a multi-sector, community- driven planning structure. Priority was given to individuals with direct or intergenerational justice involvement—particularly Black, Latinx, and Filipino residents—whose lived experience reflects the populations most impacted by incarceration, substance use, and systemic inequity.

Community partners were selected based on their demonstrated commitment to equity, restorative practices, and culturally responsive care. Invitations were extended through personal phone calls, follow-up conversations, and referrals from trusted leaders to build trust and foster authentic participation. Special efforts were made to ensure accessibility, including offering flexible meeting times, ADA-accessible locations, transportation support, and interpretation and disability accommodations.

The process was designed to be transparent, inclusive, and relationship based.

The driving goal was to ensure that the Local Advisory Committee reflects the voices, priorities, and lived realities of Vallejo’s most impacted communities and is equipped to guide Prop 47 implementation with integrity, accountability, and community ownership.

2.2 Meeting Access and Public Transparency
All Prop 47 LAC meetings are publicly noticed at least ten business days in advance through multiple channels, including CUE’s website, social media platforms, partner newsletters, and printed flyers distributed by the outreach team. Notices are bilingual in English and Spanish, with Tagalog available upon request to ensure linguistic accessibility. Physical postings are placed in locations that serve justice-involved and low-income communities, including libraries, reentry centers, transitional housing sites, health clinics, and faith institutions.

Meetings are held quarterly in a hybrid format—both in person at ADA-accessible facilities and online via Zoom, with closed-captioning and interpretation services provided. Each meeting begins with a brief orientation that outlines community guidelines, establishes intentions, and reviews decision-making protocols. Public comment is integrated into every session, along with structured breakout discussions and real-time polling when applicable, to ensure that feedback from

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participants directly informs planning and program oversight.

Meeting agendas, notes, and materials are made publicly available online and at designated community-based organization offices (CBO) throughout Vallejo. All attendees receive follow-up summaries with key takeaways, outcomes, and next steps. This approach to transparency, access, and ongoing engagement ensures that the LAC remains accountable to the public and grounded in the voices of the community it serves.

2.3 Committee Composition
The Prop 47 LAC reflects the cultural, racial, and experiential diversity of Vallejo and Solano County, with members representing a wide range of sectors and lived experiences critical to the success of Proposition 47 implementation. The committee includes governmental stakeholders and nonprofit organizations, and formerly incarcerated adults and transitional-age youth who bring firsthand knowledge of reentry, recovery, and the barriers to stabilization. Their insight and strategic thinking processes ensures services are grounded in dignity, trust, and real-life applicability.

Mental health and substance use professionals contribute clinical expertise and help the committee identify and address systemic treatment gaps. Faith-based leaders who operate reentry and healing ministries offer spiritual and community- rooted guidance, while public defenders and restorative justice practitioners ensure that the voices of those navigating the legal system are heard in the program design and evaluation process. Health equity specialists provide a systems lens informed by public health, racial justice, and trauma-responsive practice, supporting the committee’s alignment with broader equity goals.

Educators and youth mentors contribute their understanding of how incarceration, exclusion, and instability affect educational trajectories. Family members of system-impacted individuals bring vital perspectives on the intergenerational impact of incarceration, emphasizing the need for services that support reunification and family resilience. Victims and survivors of crime and violence contribute a restorative justice lens, grounding the committee’s work in healing, accountability, and community safety.

Our LAC structure intentionally disrupts traditional power dynamics by valuing lived experience equally with academic or professional expertise. Members not only advise on programmatic direction—they co-develop agendas, recommend performance benchmarks, review qualitative data, and co-lead outreach events to sustain community trust and ensure accountability. This shared leadership model strengthens transparency, responsiveness, and long-term community ownership of Prop 47 outcomes.

The continuity and structure of the committee are anchored by the Vallejo CVI Network, which is led by CUE’s Chief of Public Health & Safety, Dionne Carter. A Public Health and Safety professional with over two decades of experience throughout the SF Bay Area in violence prevention and intervention, reentry and prevention services, community capacity building, and systems change. Her leadership infuses the LAC with trauma-informed, culturally grounded practices that center healing, equity, and the lived experiences of those most impacted by incarceration and community violence.

Together, this diverse coalition ensures that Vallejo’s Prop 47 planning and implementation are community-led, equity-driven, and rooted in a holistic vision of justice that prioritizes safety, restoration, and long-term recovery.

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Proposition 47 Local Advisory Committee Membership Roster (Attachment C) Vallejo_Attachment-C-Prop-47-Advisory-Committee-Membership-Roster.pdf Proposition 47 Local Advisory Committee Letter(s) of Agreement (Attachment D) Vallejo_Attachment_D_Signed_LAC_letters_of_agreement.pdf Section 3.

Project
Description

3.1 Participant Identification
Participants will be identified through a coordinated and multi-pronged referral network designed to promote equitable and timely access to services. Referral pathways include formal agreements with the VPD’s VISIONS Program, the Solano County Probation Department, the Public Defender’s Office, Solano County Mental Health and Drug Courts, and community-based organizations that comprise the Vallejo Community Violence Intervention Network. Additional referrals will be accepted from shelters, transitional housing programs, community outreach, public events, and direct self-referrals.

Once referred, participants will complete a trauma-informed intake process conducted by trained CUE staff. This process incorporates a suite of standardized, evidence-based assessment tools to evaluate risk, identify strengths, and determine individualized service needs. These tools include the Depression Anxiety Stress Scale-21 to evaluate emotional well-being, the Unite Us platform’s Social Determinants of Health screening to identify housing, food, and environmental needs, the Casey Life Skills Assessment to evaluate independent living readiness, and the Conover Online suite, which supports career development and emotional intelligence training. Through the Unite Us platform, CUE accesses a network of 54 providers across Solano County that collectively process over 800 referrals per month.

Eligible participants are age 16 or older, have a history of Prop 47-eligible offenses or related diversion eligibility, and present with behavioral health or substance use disorder needs. Participants may enter the program at multiple stages of the legal process, including post-arrest, pre-filing, post-arraignment, or by referral from diversion and collaborative court programs. Individuals with urgent or acute needs will be prioritized for immediate connection to services.

CUE’s Outreach Specialists and Opportunity Coordinators—many formerly incarcerated or in long-term recovery—lead engagement by building trust and providing mentorship. Their lived experience helps them connect with individuals transitioning from incarceration, unstable housing, or system involvement. Each participant co-develops a strengths-based Individual Engagement Plan with SMART goals, guiding service delivery through warm handoffs and ongoing monitoring in CUE’s integrated data system to ensure accountable, personalized care.

3.2 Services and Delivery
CUE will deliver a comprehensive, trauma-informed continuum of care to at least 150 justice-involved individuals over the grant period, serving approximately 45 to 50 participants annually. The program prioritizes Vallejo residents who are most impacted by Prop 47, particularly Black and Latino individuals who face barriers related to systemic exclusion, behavioral health disparities, and housing instability.

Following intake, participants will co-create a personalized service plan aligned to their identified goals in behavioral health, housing, employment, and justice

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system navigation. Services will be delivered over a 12 to18-month period, depending on participant readiness and progress. Participants may access services in person, virtually, or in the field, based on individual preferences and accessibility.

The program offers a range of core supports, including behavioral health and substance use referrals, housing navigation for transitional and permanent placements, life and career coaching, peer mentoring, violence prevention, and restorative healing circles. Employment services include job readiness training and placement support, in collaboration with workforce providers.

This service continuum is strengthened by leveraged resources. Through Elevate Youth CA, CUE has been awarded $500,000 to deliver approximately 180 peer- led prevention workshops. Through its partnership with the Solano Workforce Development Board and HIRE California, CUE has secured $350,000 to support transitional employment and coaching for an estimated 120 participants.

Service delivery is led by a cross-disciplinary team. Case managers coordinate individualized care and track progress, while system navigators handle documentation, benefits enrollment, and referrals to reduce barriers. Outreach Specialists and Opportunity Coordinators offer relational support, de-escalation, and retention. This integrated model allows CUE to provide culturally responsive, evidence-based services that are accessible, consistent, and aligned with Prop 47’s goals.

3.3 Service Approach
CUE’s program will serve up to 150 individuals over a three-year period, with targeted outreach to populations disproportionately impacted by Proposition 47 offenses. These include Black and Brown men ages 18 to 35, LGBTQ+ youth, and young parents navigating multiple systems.

Each participant begins with a 90-day intensive stabilization period focused on relationship-building, comprehensive assessment, and connection to urgent services. This is followed by a nine- to fifteen-month phase of transitional support, goal setting, and service delivery tailored to individual needs. Services are provided flexibly and may take place at CUE’s program offices, in libraries, during home visits, or in field-based settings.

CUE partners with local agencies and service providers to ensure a full range of supports. Behavioral health and substance use services are accessed through Solano County Behavioral Health, Kaiser Permanente, TabiMoms, and other Unite Us referral partners. Workforce development and employment services are coordinated through CUE’s internal team and through partnerships with the Solano Workforce Development Board and AJCC sites. Housing support is provided via Harmony Homes for Healing, Shelter Inc., and the Vallejo Housing Authority. Basic needs support and barrier mitigation services are enhanced through support from ReWork the Bay and the Boys and Girls Empowerment Group.

The staff structure is designed to maintain consistent participant engagement.

The Opportunity Coordinator serves as lead case manager and success coach, guiding participants through trauma-informed intakes, SMART goal development, and service follow-through. The Outreach Specialist conducts community-based engagement in high-need neighborhoods and ensures participants are connected to CUE’s internal and external teams. An Administrative Assistant supports scheduling, logistics, and compliance tracking. Oversight is provided by the Chief of Public Health and Safety, who supervises field staff and ensures the integration of behavioral health and violence prevention strategies. The Chief

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Workforce Officer, supported through HIRE CA funding, builds employer partnerships and creates pathways to sustainable employment. Strategic leadership is provided by the executive team, including the CEO, Executive Director, Chief Operating Officer, and Chief Education Officer, who ensure program alignment, accountability, and integration across CUE’s education and reentry systems.

3.4 Provider Selection
CUE employs a strategic process for selecting service providers. All internal and external providers are assessed for alignment with CUE’s values and their ability to deliver trauma-informed, culturally grounded, and strengths-based care. The selection process includes interviews, track record reviews, and evaluation of service models that prioritize harm reduction, healing, and restorative practices.

CUE selects providers based on their ability to deliver trauma-informed, culturally grounded services to system-impacted populations. All partners demonstrate cultural humility, restorative practices, and success working with high-needs communities. External referrals are coordinated through Unite Us, ensuring HIPAA-compliant, accountable service connections.

Internally, over 75% of CUE staff are formerly incarcerated, in recovery, or system-impacted. Staff hold advanced degrees and certifications in trauma- informed care and community health. Their lived experience and community ties help reach underserved individuals and support long-term retention.

3.5 Start-Up Timeline
CUE will begin service delivery within 30 days of award. Staff hiring is underway; service sites are fully equipped and connected to Cal-E Grants and Unite Us.

Referral agreements are in place, and a kickoff training with staff and partners will occur within two weeks of award.

3.6 Alignment with Prop 47 Guiding Principles
CUE’s program aligns with the intent of Prop 47, calling for a shift away from incarceration and toward investments in community-based alternatives that promote healing, recovery, and long-term public safety. The initiative centers equity by focusing on populations most impacted by structural racism, criminalization, and disinvestment, including Black and Brown communities in Vallejo.

CUE’s approach is rooted in trauma-informed care and public health principles. It shifts the response to justice involvement from punitive to restorative by prioritizing dignity, accountability, and opportunity. Services are delivered by culturally grounded organizations embedded within the communities they serve, with staff who reflect and understand participants’ lived realities. The program supports sustainable reintegration through long-term engagement and cross- sector coordination, making it a model for systemic transformation aligned with the statute’s vision.

3.7 Leveraged Funding
CUE will leverage state, local, and philanthropic funding to maximize impact and sustainability. Each source reinforces a component of CUE’s reentry model while minimizing duplication and increasing efficiency.

Through partnerships with the Solano and California Workforce Development Boards, CUE accesses HIRE (Helping Justice-Involved Reenter Employment) resources to provide job readiness training, paid transitional employment, and career coaching. Of the $1.2 million awarded to Solano County under a $4.5 million statewide initiative, CUE received $350,000 to support transitional-aged youth in vocational training and reentry employment.

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CUE also draws on Medi-Cal Administrative Activities reimbursement to support core functions. Certified Community Health Workers and case managers provide outreach, health education, and care navigation for uninsured or underinsured participants, sustaining engagement and service continuity.

A $500,000 grant from Elevate Youth California supports trauma-informed prevention education, peer mentoring, and youth leadership development. Project HOPE, a hospital-based violence intervention initiative with Kaiser Permanente and the VPD, enables immediate outreach to victims of violence and connects them to case management and recovery services. ReWork the Bay supports systems-change work in workforce equity and employer engagement. A pending CalVIP Cohort 5 application would expand outreach, healing events, and violence interruption for high-risk individuals. Together, these investments strengthen CUE’s integrated, multi-layered service system and advance the goals of Proposition 47.

3.8 Work Plan Attachment B.

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Bibliography (optional)
The International Association of Chiefs of Police (IACP):
https://www.theiacp.org/vallejo-california
CA Department of Justice Crime Statistics: https://openjustice.doj.ca.gov CA Opioid Overdose Surveillance Dashboard:
https://skylab.cdph.ca.gov/ODdash/
CA Department of Public Health - Health Equity: https://www.cdph.ca.gov CA Opioid Overdose Surveillance Dashboard, 2023
CA Department of Public Health – Opioid Overdose Surveillance Dashboard. https://skylab.cdph.ca.gov/ODdash
Solano County Community Health Needs Assessment (2022)
Kaiser Permanente – Solano County Community Health Needs. https://about.kaiserpermanente.org/content/dam/kp/mykp/documents/reports/comm unity-health/vacaville-chna-2022.pdf
CA Department of Justice – OpenJustice (2023)
Criminal justice data and public safety dashboards.
https://openjustice.doj.ca.gov
KidsData.org (2023)
Data and research on child well-being in California.
https://www.kidsdata.org
Vera Institute of Justice (2021)
Research and analysis on reducing incarceration and expanding equity. https://www.vera.org
Community Resilience Model (CRM)
Trauma Resource Institute – Community Resilience Model Overview. https://traumaresourceinstitute.com/crm/
Mental Health First Aid is an evidence-based, early-intervention https://www.mentalhealthfirstaid.org/
Adverse Childhood Experiences (ACEs)
CDC and Prevention – ACEs Information.
https://www.cdc.gov/violenceprevention/aces/index.html
Unite Us – Closed Loop Referral Network.
https://uniteus.com
Casey Life Skills Assessment (CLS) CLS Tools and Guides https://www.casey.org/casey-life-skills/
Conover Assessment Systems for Personal and Career Success https://www.conovercompany.com
ReWork the Bay – Regional Economic Equity Initiative
https://reworkthebay.org/our-work/equity-at-work-council/ HIRE California Workforce Development Board (WDB)
State of California – Workforce Development Board.
https://cwdb.ca.gov/wp-content/uploads/sites/43/2023/11/23_11_3_HIRE-Award- Announcement-Final.pdf
Elevate Youth CA – Substance Use Disorder Prevention Grants. https://elevateyouthca.org/program-impact/standard-track/standard-track-cohort- 6/
Project HOPE – Hospital-Based Violence Intervention
https://vallejoca.portal.civicclerk.com/event/7239/files/agenda/10884 Proposition 47 Project Work Plan (Attachment B)
CUE_Attachment-B-Project-Work-Plan-FINAL.pdf
Section 4.

Data
Collection and Project
Evaluation

4.1 Evaluation and Monitoring
The City of Vallejo will oversee project evaluation in collaboration with the Center for Urban Excellence (CUE), which will lead internal monitoring alongside an experienced external evaluator. This dual structure ensures that evaluation is rigorous, participatory, and responsive in real time.

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CUE’s Data and Evaluation Coordinator, with oversight from the COO, will develop and implement the evaluation framework. Monitoring will begin during the start-up phase with validation of workflows, assessment of readiness, and establishment of shared data protocols. Standardized tools—including DASS-21, the Casey Life Skills (CLS) Assessment, and Conover Online—will be used at intake to generate consistent baseline data across behavioral health, life skills, and employment domains. These instruments support reliable outcome tracking and pre/post comparisons.

During implementation, CUE will conduct bi-monthly fidelity checks to ensure services such as behavioral health, housing support, violence intervention, and workforce development are delivered as intended. Data from Unite Us and Cal-E Grants will be used to monitor progress on referrals, milestone achievement, and SMART goal outcomes. Participant growth will be assessed at 90, 180, and 365 days using the same tools from intake.

At closeout, CUE will lead a structured review of outcomes and stakeholder feedback to inform the final report. This report will include both quantitative data and qualitative insights and will be submitted to BSCC along with quarterly and annual progress updates. CUE will also use continuous feedback loops to refine implementation throughout the grant period and ensure alignment with Prop 47 objectives.

4.2 Outcome Measures
The proposed initiative will utilize a comprehensive set of process and outcome measures to evaluate the effectiveness of services and ensure alignment with the goals identified in the Work Plan. A central outcome measure will be recidivism, defined by the BSCC as a new misdemeanor or felony conviction within three years of release or supervision. This measure reflects the program’s goal of reducing justice system involvement through coordinated, community-led care.

Additional metrics will track how many individuals are referred, enrolled, and retained; how quickly they are connected to services; and how consistently they engage with case management and program activities. Data on behavioral health treatment completions, housing stability, employment placement, and education gains will be collected to monitor program fidelity and effectiveness. Increases in income and sustained housing for six or more months will serve as indicators of long-term stability.

Qualitative feedback will provide additional depth and context. CUE will gather participant satisfaction data through surveys and narrative evaluations; staff will document observed progress and remaining barriers. Focus groups and community partner interviews will offer add’l perspectives on referral efficiency and service quality. The combo of quantitative and qualitative data will be reviewed regularly to support mid-course corrections and ensure that the program remains responsive, equitable, and impactful in advancing Prop 47 goals.

4.3 Research and Data Sharing
CUE and the City will implement a mixed-methods research design that captures both individual-level outcomes and systems-level impact. Evaluation activities will be embedded into every phase of implementation, from intake to post-exit follow- up. Each participant will complete a comprehensive assessment process at enrollment that includes the DASS-21 for mental health screening, the Unite Us social determinants of health (SDOH) survey, the CLS assessment to measure

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independent living skills, and Conover tools for workplace readiness, emotional regulation, and financial literacy. These validated instruments establish baseline indicators across critical domains, allowing for pre- and post-comparisons over time.

Follow-up assessments will be conducted at 90-day, 6-month, and 12-month intervals to measure changes in employment, housing, emotional wellness, and civic engagement. Staff will document weekly case notes and conduct monthly SMART goal reviews to adjust services in real time. Program partners will report on referral outcomes and participant completions using secure, shared systems.

CUE will also prioritize the inclusion of participant voice in evaluation activities.

Through personal testimonials, structured journaling, one-on-one interviews, and restorative listening sessions, the project will capture the lived experience of program participants. These insights will inform service design and ensure that interventions are both culturally responsive and aligned with the realities of those most impacted by incarceration and behavioral health disparities.

All data collection will be conducted in compliance with HIPAA and FERPA standards, with participants providing informed consent during intake. CUE and the City will enter formal MOUs with key partners, including the VPD, Solano County Courts, and local behavioral health and workforce agencies, to support secure data sharing and longitudinal tracking. Findings will be reported quarterly to BSCC and used to inform both sustainability planning and systems change strategies across Vallejo.

4.4 Data Sharing and Reporting
CUE and the City will establish formal data-sharing agreements with core partners to support integrated evaluation and participant tracking. These MOUs will allow secure exchange of de-identified information such as diversion status, arrest records, job placements, and housing outcomes while maintaining full legal compliance. The VPD will provide justice system data, while Solano Behavioral Health and the Workforce Development Board will share service completion metrics.

All data will be stored in encrypted, HIPAA-compliant digital systems with multi- level access controls. Internal reports will be generated quarterly to support staff decision-making, while BSCC-required reports will be submitted on time and in full. Public-facing annual evaluation reports will be presented to the Local Advisory Committee (LAC) to promote transparency and accountability to the community.

Through this structured and community-centered data-sharing framework, CUE and the City of Vallejo will uphold a high standard of accountability while advancing innovation in justice reform. The program’s evaluation and reporting strategy measures success, ensuring that services evolve in step with community needs and the equity-centered vision of Prop 47.

Section 5.

Budget Attachment- Proposal Budget Table and Budget Narrative (Attachment A) Copy_of_CoV_Attachment-A-Prop-47-Cohort-5-Budget_June_2025.xlsx

KEY PROJECT

CONTACTS
This sub-section requires information about the key project contact individuals that will be acting as the project administrators of the grant. This section requires names and contact information for the individuals identified as the Project Director, Financial Officer, Day-to-Day Project Contact, Day-to-Day Fiscal Contact, and the Authorized Officer with signing authority.

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Project Director
Sidney
Wilson
Project Director's Title
Administrative Analyst
Project Director's
Physical Address
555 Santa Clara Street
Vallejo
California
94590
US
Project Director's
Email Address
[email protected]
Project Director's
Phone Number
+17076484576
Financial Officer
Ashley
Haik
Financial Officer's
Title
Financial Department - Administrative Analyst
Financial Officer's
Physical Address
555 Santa Clara Street
Vallejo
California
94590
US
Financial Officer's
Email Address
[email protected]
Financial Officer's
Phone Number
+17076484576
Day-To-Day Program
Contact
Reina
Robinson
Day-To-Day Program
Contact's Title and
Agency/Department/Organization
Chief Executive Officer / Center for Urban Excellence
Day-To-Day Program
Contact's Physical
Address
PO Box 5543
Vallejo
California
94590
US
Day-To-Day Program
Contact's Email
Address
[email protected]
Day-To-Day Program
Contact's Phone
Number
+17077314243
Day-To-Day Fiscal
Contact
Reina
Robinson

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Day-To-Day Fiscal
Contact's Title with
Agency/Department/Organization
Chief Executive Officer / Center for Urban Excellence
Day-To-Day Fiscal
Contact's Physical
Address
PO Box 5543
Vallejo
California
94590
US
Day-To-Day Fiscal
Contact's Email
Address
[email protected]
Day-To-Day Fiscal
Contact's Phone
Number
+17077314243
Name of Authorized
Officer*
Sidney
Wilson
I hereby certify I am
vested by the
Applicant with the
authority to enter into
contract with the
BSCC, and the
grantee and any
subcontractors will
abide by the laws,
policies, and
procedures governing
this funding.
checked
Date of Assurance
6/17/2025
Authorized Officer's
Title and
Agency/Department
Administrative Analyst / City Manger's Office
Authorized Officer's
Physical Address
555 Santa Clara Street
Vallejo
California
94590
US
Authorized Officer's
Email Address
[email protected]
Authorized Officer's
Phone Number
+17076484576

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Grant Funds Leveraged
Funds Total
$300,000 $0 $300,000
$0 $0 $0
$0 $0 $0
$1,586,237 $160,300 $1,746,537 79.77%
$102,326 $0 $102,326 5.15%
$0 $0 $0
$0 $0 $0
$0 $0 $0
$1,988,563 $160,300 $2,148,863
Grant Funds Leveraged
Funds Total
$150,000 $0 $150,000
$150,000 $0 $150,000
$0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$300,000 $0 $300,000
Grant Funds Leveraged
Funds Total
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
(Show as either % FTE or Hourly Rate) & Benefits
Salary $50,000 per year
Salary $50,000 per year
TOTAL
2025 Proposition 47 Grant Program - Proposal Budget and Budget Narrative Contract Term: October 1, 2025 through June 30, 2029
Note: Budget Categories 1 - 8 will auto-populate based on the information entered in the sections below.

City of Vallejo

Name of Applicant:

3. Professional Services or Public Agency Subcontracts
2a. Services and Supplies

1. Salaries and Benefits

2. Services and Supplies
1a. Salaries and Benefits
Calculation for Expenditure
Name and Title
Grant Administrator, Sidney Wilson

7. Other (Travel, Training, etc.)

8. Indirect Cost
TOTAL
Description of Services or Supplies
Fiscal Officer, Ashley Haik
Budget Category

1. Mr. Wilson will coordinate grant implementation, manage reporting timelines, facilitate communication between the City and the Center for Urban Excellence (CUE), and ensure compliance with BSCC requirements. He will oversee documentation, support partner alignment, and assist in monitoring progress toward grant objectives. 2. Ms. Haik will manage the grant budget, monitor expenditures, and ensure fiscal compliance with BSCC guidelines. Her responsibilities include preparing financial reports, processing reimbursements, maintaining audit-ready records, and collaborating with CUE to support accurate and timely financial management throughout the project period.

TOTAL

4. Non-Governmental Organization (NGO) Subcontracts
(In order to be eligible, a minimum of 50% of the total grant funds requested must be shown in the "Grant Funds" column)
1b. Salaries and Benefits Narrative: Provide a brief description for each position that addresses their role on the grant project.

6. Equipment/Fixed Assets

5. Data Collection and Project Evaluation

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Grant Funds Leveraged
Funds Total
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
Description of Subcontracts Grant Funds Leveraged
Funds Total
$1,586,237 $160,300 $1,746,537
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$1,586,237 $160,300 $1,746,537
Enter narrative here. You may expand row height if needed.

The Center for Urban Excellence (CUE) will provide trauma-informed, culturally responsive care coordination and reentry support services for individuals impacted by the justice system.

Services will include individualized case management, peer-led mentoring, life coaching, and direct referrals to mental health, substance use recovery, housing, workforce, and educational programs. CUE’s trained staff, many of whom have lived experience, will meet participants where they are, build trust through consistent engagement, and support their holistic healing and reintegration. All services are rooted in our “Shared Safety” model, which prioritizes wellness, dignity, and opportunity for individuals and communities impacted by violence and incarceration.

TOTAL
(a minimum of 50% of the total grant funds requested must be shown in the "Grant Funds" column) Calculation for ExpenditureDescription of Professional
Service(s)
3a. Professional Services or Public Agency Subcontracts 4a. Non-Governmental Organization (NGO) Subcontracts
Center for Urban Excellence
TOTAL
Enter narrative here. You may expand row height if needed.

Calculation for Expenditure
Salaries and benefits $883,337, services and supplies $300,000, Vallejo CVI Network $75,000, Equipment $12,000, Other program expenses $109,000, Indirect costs $206,900
2b. Services and Supplies Narrative: Provide a brief description for each item that explains how it will be used toward fulfilling grant objectives. 3b. Professional Services or Public Agency Subcontracts Narrative: List each consultant and/or public agency that will receive grant funds. Provide a brief description of the services that will be provided.
4b. Non-Governmental Organization (NGO) Subcontracts Narrative: List each NGO subcontractor that will receive grant funds. Provide a brief description of the services that will be provided.

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Grant Funds Leveraged
Funds Total
$102,326 $0 $102,326
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$102,326 $0 $102,326
Grant Funds Leveraged
Funds Total
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
Grant Funds Leveraged
Funds Total
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
Enter narrative here. You may expand row height if needed. 6a. Equipment/Fixed Assets
Description of Equipment/Fixed
Assets Calculation for Expense
Description of Other (Travel,
Training, etc.) Calculation for Expense
TOTAL
7a. Other (Travel, Training, etc.)
TOTAL
Enter narrative here. You may expand row height if needed. 5b. Data Collection and Project Evaluation Narrative:

Enter narrative here. You may expand row height if needed. 6b. Equipment/Fixed Assets Narrative: List any equipment or fixed assets that will be purchased with grant funds and provide a brief description of each item that explains how it will be used toward fulfilling grant objectives. 7b. Other (Travel, Training, etc.) Narrative: Provide a brief explanation for how each item listed above will contribute toward fulfilling grant objectives. Please budget for at least one 2-day trip to Sacramento for 3-5 key grant team members.

Description of Data Collection and Project Evaluation
Data Collection and Project Evaluation: Dr. Lynch will lead a culturally responsive, mixed-methods evaluation process that tracks both quantitative outcomes and qualitative insights, ensuring that the project’s implementation remains aligned with the equity-centered goals of Proposition 47. With a strong commitment to nonprofit capacity-building, Dr. Lynch will also provide technical assistance to ensure that community-driven programs deliver measurable, mission-aligned results. 5a. Data Collection and Project Evaluation [minimum 5% of requested grant funds (or $50,000, whichever is greater) but not more than 10%] TOTAL

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Grant Funds Leveraged
Funds Total
$0 $0 $0
$298,284
$0 $0 $0
$397,713
8b. Indirect Costs Narrative:

Enter narrative here. You may expand row height if needed. If using a federally approved indirect cost rate, please include the rate in the narrative. 8a. Indirect Costs
For this grant program, indirect costs may be charged using only one of the two options below:

If using Option 1) grant funds allocated to Indirect Costs may not exceed:

If using Option 2) grant funds allocated to Indirect Costs may not exceed:
2) Indirect costs not to exceed 20 percent (20%) of the total grant award. Applicable if the applicant has a federally approved indirect cost rate. Amount claimed may not exceed the applicant's federally approved indirect cost rate.
1) Indirect costs not to exceed 15 percent (15%) of the total grant award. Applicable if the applicant does not have a federally approved indirect cost rate. $0$0 $0
Please see Instructions tab for additional information regarding Indirect Costs.

If the amount exceeds the maximum allowed and/or turns red , please adjust it to not exceed the line-item noted.

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Attachment B: Project Work Plan Page 1 of 6
Attachment B: Project Work Plan Required Attachment: Applicants must upload a completed Work Plan to the BSCC Submittable Application Portal. Instructions: Complete a Project Work Plan using the format below. Goals and objectives must have a clear relationship to the need and intent of the grant. A minimum of one goal and corresponding objectives must be identified. Completed plans should: 1. Identify the project’s top goals and objectives; 2. Identify how the goal(s) will be achieved in terms of process and outcome measures, project activities, responsible staff/partners, and start and end dates; and 3. Provide a list of the data elements to be collected. 1 Goal Increase access to recovery and behavioral health care. Objectives A Conduct comprehensive behavioral health assessments for all enrolled participants. B Ensure 100% of participants are referred to appropriate mental health or substance use treatment. C Provide ongoing check-ins and track treatment and referral outcomes D Train staff in trauma-informed care and behavioral health triage protocols Process and Outcome Measures Number of assessments completed, number and type of referrals made, treatment engagement rates, participant self-reports of wellness improvement. Project activities and services that support the identified goal and objectives Responsible staff/partners Timeline Start Date End Date 1 Behavioral health intake assessments 1 Lakeisha Henry, Sean Anderson, Opportunity Coordinator (Case Manager and Community Health Worker), Unite Us referral partners 1 1/1/26 1 6/30/28
2 Referral and linkage to treatment providers 2 Jacquais Bell, Outreach Specialist, Lakeisha Henry, Sean Anderson, Opportunity Coordinator (Case Manager and Community Health Worker), Unite Us referral partners 2 1/1/26 2 12/31/28
3 Weekly participant check-ins and follow-up sessions 3 Jacquais Bell, Outreach Specialist, Lakeisha Henry, Sean Anderson, Opportunity 3 1/1/26 3 12/31/28

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Attachment B: Project Work Plan Page 2 of 6
Coordinator (Case Manager and Community Health Worker), Unite Us referral partners 4 Staff training on trauma-informed behavioral health practices 4 Chief Public Health & Safety Officer Dionne Carter, Chief Executive Officer Reina Robinson, LAC Members 4 10/1/25 4 12/31/26
List the data elements and sources that will be used to measure the outcomes Behavioral health assessments, referral records, treatment attendance logs, participant self-assessments, staff training logs

2 Goal Strengthen culturally grounded diversion and case management. Objectives A Develop and implement integrated, individualized case management plans for at least 90% of participants within the first 30 days of program entry. B C Enter objective D Enter objective Process and Outcome Measures Number and percentage of individualized case plans completed; Case review meeting logs; Participant engagement in service activities. Project activities and services that support the identified goal and objectives Responsible staff/partners Timeline Start Date End Date 1 Train case managers in trauma-informed care, motivational interviewing, and culturally responsive practices. 1 Chief Public Health & Safety Officer Dionne Carter, Chief 1 10/1/25 1 12/31/26

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Attachment B: Project Work Plan Page 3 of 6
Executive Officer Reina Robinson, LAC Members 2 Conduct intake and comprehensive needs assessments 2 Lakeisha Henry, Sean Anderson, Opportunity Coordinator (Case Manager and Community Health Worker), Unite Us referral partners 2 1/1/26 2 6/30/28
3 Establish Individualized Engagement Plans with (IEP) SMART goal for each participant. 3 Jacquais Bell, Outreach Specialist, Lakeisha Henry, Sean Anderson, Opportunity Coordinator (Case Manager and Community Health Worker), Unite Us referral partners 3 1/1/26 3 6/30/28
4 Hold monthly interdisciplinary wraparound case reviews to update and coordinate service plans. 4 Chief Public Health & Safety Officer Dionne Carter, Jacquais Bell, Outreach Specialist, Lakeisha Henry, Opportunity Coordinator (Case Manager and Community Health Worker), Unite Us referral partners, Jailesha Blue, Administrative Assistant 4 2/1/26 4 12/31/28
List the data elements and sources that will be used to measure the outcomes

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Attachment B: Project Work Plan Page 4 of 6
Case management files, meeting documentation, client service tracking database (Unite Us)

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Attachment B: Project Work Plan Page 5 of 6
3 Goal Improve participant economic stability through employment and housing. Objectives A Ensure that a minimum of 70% of participants complete workforce readiness training and obtain employment, internship, or career-aligned education. B Enter objective C Enter objective D Enter objective Process and Outcome Measures Number and percentage of participants enrolled in and completing workforce services; number of participants placed in jobs, internships, or education programs; employment retention at 3- and 6-month benchmarks. Project activities and services that support the identified goal and objectives Responsible staff/partners Timeline Start Date End Date 1 Enroll participants in CUE’s Fostering Resilience: Career Readiness training and conduct individualized career assessments. 1 Jailesha Blue, Administrative Assistant, Lakeisha Henry, Sean Anderson, Opportunity Coordinator (Case Manager and Community Health Worker) 1 1/1/26 1 9/30/28
2 Provide resume support, interview preparation, and job matching. 2 Jailesha Blue, Administrative Assistant, Jacquais Bell, Outreach Specialist, Lakeisha Henry, Sean Anderson, Opportunity Coordinator (Case Manager and Community Health Worker), Worksite partners, Solano WDB, and local employers. 2 1/1/26 2 12/31/28
3 Facilitate paid internships, apprenticeships, or subsidized and unsubsidized employment opportunities. 3 Chief Workforce Officer, Anisa Smith, Jacquais Bell, Outreach Specialist, Lakeisha Henry, Sean Anderson, Opportunity Coordinator (Case Manager and Community Health Worker), Worksite partners, 3 1/1/26 3 12/31/28

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Attachment B: Project Work Plan Page 6 of 6
Solano WDB, and local employers. 4 Coordinate ongoing job coaching, retention support, and career pathway planning. 4 Chief Workforce Officer, Anisa Smith, Jacquais Bell, Outreach Specialist, Lakeisha Henry, Sean Anderson, Opportunity Coordinator (Case Manager and Community Health Worker), Worksite partners, Solano WDB, and local employers. 4 1/1/26 4 12/31/28
List the data elements and sources that will be used to measure the outcomes Participant records, Conover Career Assesment Suite, employment verification documents, quarterly follow-up logs.

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Attachment C: Proposition 47 Local Advisory Committee Membership Roster Required Attachment: A complete Membership Roster must be uploaded to the BSCC Submittable Application Portal in order to be considered for funding.

Name of Applicant (Lead Public Agency): City of Vallejo

Individual Name Job Title Agency/Organization
Jackie Jones Board President Vallejo Together
Rita Schank Executive Director Ujima Family Recovery Services Cassandra James County Supervisor Solano County
Orlando Graham Founder & CEO Vallejo Boys and Girl
Empowerment Group
Celina Perez Executive Director First Chance Vallejo
Courthey Davis Founder/Executive
Director Tabimoms
Kari Cordero Executive Directior Sane-Sart
Reina Robinson Founder/CEO Center for Urban Excellence
Cynthia Garcia Collaborative Courts
Manager
Solano County Mental Health
Court

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Office of the City Manager · 555 Santa Clara Street · Vallejo · CA · 94590 · 707.648.4576 Attachment D: Proposition 47 Local Advisory Committee Letter of Agreement June 23, 2025 This is a letter of agreement between the City of Vallejo and all organizations listed herein for the purposes of applying for the Proposition 47 Grant administered by the Board of State and Community Corrections. All organizations listed herein agree to participate on the local Proposition 47 Local Advisory Committee led by the City of Vallejo through the Center for Urban Excellence using a collaborative approach. This advisory body will, at a minimum, advise the Applicant on: • Participating in the Vallejo Community Violence Intervention (CVI) Network led by Chief of Public Health and Safety Dionne Carter, an advisory body that will, at a minimum, advise the Applicant on program implementation, service coordination, community engagement strategies, and alignment with local needs and resources. • How to identify and prioritize the most pressing needs to be addressed (to include target population, target area, etc.); • How to identify the strategies, programs and/or services to be undertaken to address those needs; • The development of the grant project; and Ongoing implementation of the grant project. Signed in mutual agreement, PROPOSITION 47 LOCAL ADVISORY COMMITTEE MEMBER SIGNATURES X__________________________________________ Signature Cassandra R. James, Solano County Supervisor Solano County 675 Texas st. 6500 Fairfield, Ca. 94533 City of Vallejo X_________________________________________

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Office of the City Manager · 555 Santa Clara Street · Vallejo · CA · 94590 · 707.648.4576 Signature Sidney Wilson, Administrative Analyst City of Vallejo 555 Santa Clara St. Vallejo, CA 94590

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Oﬃce of the City Manager · 555 Santa Clara Street · Vallejo · CA · 94590 · 707.648.4576

Attachment D: Proposition 47 Local Advisory Committee Letter of Agreement

June 23, 2025

This is a letter of agreement between the City of Vallejo and all organizations listed herein for the purposes of applying for the Proposition 47 Grant administered by the Board of State and Community Corrections. All organizations listed herein agree to participate on the local Proposition 47 Local Advisory Committee led by the City of Vallejo through the Center for Urban Excellence using a collaborative approach. This advisory body will, at a minimum, advise the Applicant on:

● Participating in the Vallejo Community Violence Intervention (CVI) Network led by Chief of Public Health and Safety Dionne Carter, an advisory body that will, at a minimum, advise the Applicant on program implementation, service coordination, community engagement strategies, and alignment with local needs and resources. ● How to identify and prioritize the most pressing needs to be addressed (to include target population, target area, etc.);
● How to identify the strategies, programs and/or services to be undertaken to address those needs;
● The development of the grant project; and Ongoing implementation of the grant project.

Signed in mutual agreement,

PROPOSITION 47 LOCAL ADVISORY COMMITTEE MEMBER SIGNATURES

X__________________________________________
Signature
Celina Perez, Executive Director
First Chance Vallejo
425 B Virginia St., Vallejo CA 94590

City of Vallejo

X_________________________________________
Signature
Sidney Wilson, Administrative Analyst
City of Vallejo
555 Santa Clara St.

eSigned by:
06/23/2025 @ 18:28 UTC

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Oﬃce of the City Manager · 555 Santa Clara Street · Vallejo · CA · 94590 · 707.648.4576

Vallejo, CA 94590

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Signature Certificate
Document completed by all parties on 06/23/2025 @ 11:28 PDT Document ID: 68599ccf733e94001e8b0b2f
Sender information
Sent On:
06/23/2025 @ 11:28 PDT
Timezone:

Pacific Daylight Time
Sender:

Celina Perez [email protected]
Sender IP:

12.75.243.20
Signer
Signature
Celina Perez
[email protected]
Received:
06/23/2025 @ 11:28 PDT
Viewed:
06/23/2025 @ 11:28 PDT
Signed:
06/23/2025 @ 11:28 PDT
IP: 12.75.243.20
Location: San Leandro, CA, United States

Page 3 of 3 ends

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Office of the City Manager ∙ 555 Santa Clara Street ∙ Vallejo ∙ CA ∙ 94590 ∙ 707.648. 4576

Attachment D: Proposition 47 Local Advisory Committee Letter of Agreement

June 23, 2025

This is a letter of agreement between the City of Vallejo and all organizations listed herein for the purpose of applying for Proposition 47 Grant administered by the Board of State and Community Corrections. All organizations listed herein agree to participate on the local Proposition 47 Local Advisory Committee led by the City of Vallejo through the Center for Urban Excellence using a collaborative approach. This advisory body will, at a minimum, advise the Applicant on:

• Participating in the Vallejo Community Violence Intervention (CVI) Network led by Chief of Public Health and Safety Dionne Carter, an advisory body that will, at a minimum, advise the Applicant on program implementation, service coordination, community engagement strategies, and alignment with local needs and resources.
• How to identify and prioritize the most pressing needs to be addressed (to include target population, target area, etc.);
• How to identify the strategies, programs and/or services to be undertaken to address those needs; • The development of the grant project; and Ongoing implementation of the grant project.

Signed in mutual agreement,

PROPOSITION 47 LOCAL ADVISORY COMMITTEE MEMBER SIGNATURES

X__________________________________________
Signature
Name, Title
Name of Partner Organization
Address

City of Vallejo

X_________________________________________
Signature
Sidney Wilson, Administrative Analyst
City of Vallejo
555 Santa Clara St.

Vallejo, CA 94590
Docusign Envelope ID: FEE2E37A-E5B9-45E5-B03D-03E98E5B73E5 Courtney Davis
Docusign Envelope ID: F7167A48-A6FD-4195-996D-81E17216D539 TabiMOMS
Founder/Executive Director
3069 Alamo Drive, #1026
Vacaville, CA 95687

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Office of the City Manager ∙ 555 Santa Clara Street ∙ Vallejo ∙ CA ∙ 94590 ∙ 707.648. 4576

Attachment D: Proposition 47 Local Advisory Committee Letter of Agreement

June 23, 2025

Signed in mutual agreement,

PROPOSITION 47 LOCAL ADVISORY COMMITTEE MEMBER SIGNATURES

X__________________________________________
Signature
Name, Title
Name of Partner Organization
Address

City of Vallejo

X_________________________________________
Signature
Sidney Wilson, Administrative Analyst
City of Vallejo
555 Santa Clara St.

Vallejo, CA 94590
Docusign Envelope ID: FEE2E37A-E5B9-45E5-B03D-03E98E5B73E5 Docusign Envelope ID: F7167A48-A6FD-4195-996D-81E17216D539 Kari Cordero Executive Director
1261 Travis Blvd, Ste 260
Fairfield, CA 94533

SANE-SART

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Office of the City Manager · 555 Santa Clara Street · Vallejo · CA · 94590 · 707.648.4576 Attachment D: Proposition 47 Local Advisory Committee Letter of Agreement June 23, 2025 This is a letter of agreement between the City of Vallejo and all organizations listed herein for the purposes of applying for the Proposition 47 Grant administered by the Board of State and Community Corrections. All organizations listed herein agree to participate on the local Proposition 47 Local Advisory Committee led by the City of Vallejo through the Center for Urban Excellence using a collaborative approach. This advisory body will, at a minimum, advise the Applicant on: • Participating in the Vallejo Community Violence Intervention (CVI) Network led by Chief of Public Health and Safety Dionne Carter, an advisory body that will, at a minimum, advise the Applicant on program implementation, service coordination, community engagement strategies, and alignment with local needs and resources. • How to identify and prioritize the most pressing needs to be addressed (to include target population, target area, etc.); • How to identify the strategies, programs and/or services to be undertaken to address those needs; • The development of the grant project; and Ongoing implementation of the grant project. Signed in mutual agreement, PROPOSITION 47 LOCAL ADVISORY COMMITTEE MEMBER SIGNATURES X__________________________________________Signed letter from Cynthia Garcia @ Solano County Mental Health Court to be provided Signature Name, Title Name of Partner Organization Address City of Vallejo X_________________________________________

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Office of the City Manager · 555 Santa Clara Street · Vallejo · CA · 94590 · 707.648.4576 Signature Sidney Wilson, Administrative Analyst City of Vallejo 555 Santa Clara St. Vallejo, CA 94590

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Oﬃce of the City Manager · 555 Santa Clara Street · Vallejo · CA · 94590 · 707.648.4576

Attachment D: Proposition 47 Local Advisory Committee Letter of Agreement

June 23, 2025

Signed in mutual agreement,

PROPOSITION 47 LOCAL ADVISORY COMMITTEE MEMBER SIGNATURES

X__________________________________________
Signature
Orlando Graham, Executive Director
Boys & Girls Empowerment Group In.c
1638 Fairgrounds Dr. Suite C., Vallejo CA 94589

City of Vallejo

X_________________________________________
Signature
Sidney Wilson, Administrative Analyst
City of Vallejo
555 Santa Clara St.

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Oﬃce of the City Manager · 555 Santa Clara Street · Vallejo · CA · 94590 · 707.648.4576

Vallejo, CA 94590

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Office of the City Manager ∙ 555 Santa Clara Street ∙ Vallejo ∙ CA ∙ 94590 ∙ 707.648. 4576

Attachment D: Proposition 47 Local Advisory Committee Letter of Agreement

June 23, 2025

• Participating in the Vallejo Community Violence Intervention (CVI) Network led by Chief of Public Health and Safety Dionne Carter, an advisory body that will, at a minimum, advise the Applicant on program implementation, service coordination, community engagement strategies, and alignment with local needs and resources. • How to identify and prioritize the most pressing needs to be addressed (to include target population, target area, etc.);
• How to identify the strategies, programs and/or services to be undertaken to address those needs;
• The development of the grant project; and Ongoing implementation of the grant project.

Signed in mutual agreement,

PROPOSITION 47 LOCAL ADVISORY COMMITTEE MEMBER SIGNATURES

X__________________________________________
Signature
Reina Robinson, Founder & CEO
Center for Urban Excellence
PO Box 5543, Vallejo, CA, 94590

City of Vallejo

X_________________________________________
Signature
Sidney Wilson, Administrative Analyst
City of Vallejo
555 Santa Clara St.

Vallejo, CA 94590

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Office of the City Manager ∙ 555 Santa Clara Street ∙ Vallejo ∙ CA ∙ 94590 ∙ 707.648. 4576

Attachment D: Proposition 47 Local Advisory Committee Letter of Agreement

June 23, 2025

• Participating in the Vallejo Community Violence Intervention (CVI) Network led by Chief of Public Health and Safety Dionne Carter, an advisory body that will, at a minimum, advise the Applicant on program implementation, service coordination, community engagement strategies, and alignment with local needs and resources. • How to identify and prioritize the most pressing needs to be addressed (to include target population, target area, etc.);
• How to identify the strategies, programs and/or services to be undertaken to address those needs;
• The development of the grant project; and Ongoing implementation of the grant project.

Signed in mutual agreement,

PROPOSITION 47 LOCAL ADVISORY COMMITTEE MEMBER SIGNATURES

X__________________________________________
Jackie Jones, Board President
Vallejo Together
P.O.Box 6273, Vallejo, CA 94591

City of Vallejo

X_________________________________________
Signature
Sidney Wilson, Administrative Analyst
City of Vallejo
555 Santa Clara St.

Vallejo, CA 94590

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Office of the City Manager · 555 Santa Clara Street · Vallejo · CA · 94590 · 707.648.4576 Attachment D: Proposition 47 Local Advisory Committee Letter of Agreement June 23, 2025 This is a letter of agreement between the City of Vallejo and all organizations listed herein for the purposes of applying for the Proposition 47 Grant administered by the Board of State and Community Corrections. All organizations listed herein agree to participate on the local Proposition 47 Local Advisory Committee led by the City of Vallejo through the Center for Urban Excellence using a collaborative approach. This advisory body will, at a minimum, advise the Applicant on: • Participating in the Vallejo Community Violence Intervention (CVI) Network led by Chief of Public Health and Safety Dionne Carter, an advisory body that will, at a minimum, advise the Applicant on program implementation, service coordination, community engagement strategies, and alignment with local needs and resources. • How to identify and prioritize the most pressing needs to be addressed (to include target population, target area, etc.); • How to identify the strategies, programs and/or services to be undertaken to address those needs; • The development of the grant project; and Ongoing implementation of the grant project. Signed in mutual agreement, PROPOSITION 47 LOCAL ADVISORY COMMITTEE MEMBER SIGNATURES X__________________________________________ Signature Name, Title Name of Partner Organization Address City of Vallejo X_____ Signature Sidney Wilson, Administrative Analyst

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Office of the City Manager · 555 Santa Clara Street · Vallejo · CA · 94590 · 707.648.4576 City of Vallejo 555 Santa Clara St. Vallejo, CA 94590

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City of Vallejo
BSCC 1421-25

Page 1 of 1 ends

APPENDIX A: PROPOSITION 47 GRANT PROGRAM SCORING PANEL ROSTER

Name Title/Organization
1 Jamie Achterberg Assistant to the City Manager, City of Bakersfield 2 Galit Lipa Agency Director, Office of the State Public Defender 3 Tracie Neal Chief Probation Officer, Shasta County Probation Department
4 Marcus Galeste Research Scientist III, Commission for Behavioral Health
5 Lisa Hooks Staff Services Manager II, Regional Manager, State Council on Developmental Disabilities
6 Nakea Blair Program Director, Bigger Than You Inc.
7 Melissa Chelius Associate Governmental Program Analyst, California Department of Corrections and Rehabilitation
8 Jose de Avila Probation Manager, Contra Costa County Probation Department
9 Deirdre Benedict Supervising Analyst, Judicial Council of California 10 Dallaery M. Limon WHO Case Manager, Family Assistance Next Step Reentry Housing Program
11 Deanna Adams Attorney II, Judicial Council of California 12 Sandy Bonilla Co-Founder/Director, Southern California Mountains Foundation Urban Conservation Corp
13 Miguel Santos Correctional Counselor II, California Department of Corrections and Rehabilitation

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City of Vallejo
BSCC 1421-25

Page 1 of 2 ends

APPENDIX B: CRITERIA FOR NON-GOVERNMENTAL ORGANIZATIONS RECEIVING PROPOSITION 47 GRANT FUNDS

This RFP includes requirements that apply to non -governmental organizations that receive BSCC grant funds as a subcontractor. Grantees are responsible for ensuring that all subcontracted third parties continually meet these requirements as a condition of receiving any Prop 47 funds. The RFP describes these requirements as follows . Any non -governmental organization that receives Prop 47 funds must:
• Have been duly organized, in existence, and in good standing for at least six (6) months prior to the start date of the applicant’s Grant Agreement with BSCC.

Note: Non-governmental organizations that have recently reorganized or have merged with other qualified non-governmental organizations that were in existence prior to the six (6) month date are also eligible, provided all necessary agreements have been executed and filed with the California Secretary of State prior to the start date of the applicant’s Grant Agreement with BSCC.
• Be registered with the California Secretary of State’s Office, if applicable. • Have a valid Employer Identification Number (EIN), and/or Taxpayer ID (if sole proprietorship).
• Have a valid business license, if applicable.
• Have any other state or local licenses or certifications necessary to provide the services requested (e.g., facility licensing by the Department of Health Care Services), if applicable.

In the table below, provide the name of the Grantee and list all subcontracted third parties.

Name of Grantee:

Refer to next page for signature block.

Name of Subcontracted Third
Party Address Email / Phone Meets All
Requirements
Yes ☐ No ☐
Yes ☐ No ☐
Yes ☐ No ☐
Yes ☐ No ☐

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City of Vallejo
BSCC 1421-25

Page 2 of 2 ends

APPENDIX B: CRITERIA FOR NON-GOVERNMENTAL ORGANIZATIONS RECEIVING PROPOSITION 47 GRANT FUNDS

Grantees are required to update this list and submit it to BSCC any time a new third -party subcontract is executed after the initial assurance date. Grantees shall retain (on -site) applicable source documentation for each contracted party that verifies compliance with the requirements listed in the Proposition 47 RFP. These records will be subject to the records and retention language found in Exhibits A and C of the Standard Agreement.

The BSCC will not reimburse for costs incurred by any third party that does not meet the requirements listed above and for which the BSCC does not have a signed grantee assurance on file.

A signature below is an assurance that all requirements listed above have been met.

AUTHORIZED SIGNATURE
(This document must be signed by the person who is authorized to sign the Grant Agreement.)

NAME OF AUTHORIZED OFFICER TITLE TELEPHONE NUMBER EMAIL ADDRESS

STREET ADDRESS CITY STATE ZIP CODE

APPLICANT’S SIGNATURE (verified e-signature is acceptable) DATE x

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CONSENT CALENDAR 9.E.

DATE: January 13, 2026
TO: Mayor and Members of the City Council
FROM: Ivette Iraheta, Economic Development Program Manager SUBJECT: ADOPT A RESOLUTION TO AUTHORIZE CITY MANAGER TO EXECUTE THE FIRST

AMENDMENT TO THE DESIGN PROFESSIONAL SERVICES AGREEMENT WITH GARAVAGLIA ARCHITECTURE, INC. INCREASING THE CONTRACT BY $12,655 FOR A NOT-TO-EXCEED AMOUNT OF $232,015 FOR THE ADMIRAL’S

MANSION/QUARTERS A REHABILITATION PROJECT

RECOMMENDATION
Adopt resolution to authorize City Manager to execute the First Amendment to the Design Professional Services Agreement with Garavaglia Architecture Inc. increasing the contract by $12,655 for a not-to-exceed amount of $232,015.

REASONS FOR RECOMMENDATION
City Council approved a professional services agreement with Garavaglia Architecture, Inc. (Garavaglia) during its August 5, 2025 meeting in the amount of $219,360. This amount was for the base scope of architecture/engineering services to be performed for the Quarters A rehabilitation project. The contract amount did not include additional tasks which could be added to the base contract scope as needed. Staff identified environmental services related to this project that are necessary for regulatory environmental compliance. A contract amendment is necessary to add these services to the scope of work and increase the contract amount by $12,655 to fund the additional services.

BACKGROUND AND DISCUSSION
Quarters A, which is also known as the Admiral’s Mansion, is located at 1065 Walnut Avenue on Mare Island and was originally built alongside several officers’ quarters as part of Officers’ Row soon after the Mare Island Naval Shipyard was established in 1854. A major earthquake in 1898 badly damaged the building which was subsequently rebuilt in 1900. The current facility is a three-story wood light frame structure that rests on the original unreinforced brick masonry and stone foundation.

Following the closure of the Mare Island Museum Building 46, due to extensive anticipated structural and rehabilitation costs ($20M+), the City of Vallejo (City) has been working with the Mare Island Historic Parks Foundation (MIHPF) on creating a Visitor’s Center at the Quarters A site, one of the properties MIHPF leases from the City. Both parties have sought and recently obtained grant funding for improvements to this site.

On November 15, 2022, City staff received authorization from the Vallejo City Council to submit the grant application to the U.S. National Parks Service (NPS). On December 19, 2022 the City submitted a grant application requesting $750,000, the maximum amount of the grant, and on September 12, 2023 NPS awarded the City the full grant request of $750,000. As this grant requires a local dollar for dollar match the Quarters A rehabilitation project costs, including Garavaglia Architecture, Inc.’s contract, are funded by both the NPS grant and the City’s local match. The total project budget including hard and soft costs is $1,500,000, which will fund Garavaglia’s contract amendment.

The Save America’s Treasures Grant program and the Historic Preservation Fund provide preservation and

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Date: January 13, 2026
Subject: ADOPT A RESOLUTION TO AUTHORIZE CITY MANAGER TO EXECUTE THE FIRST

AMENDMENT TO THE DESIGN PROFESSIONAL SERVICES AGREEMENT WITH GARAVAGLIA ARCHITECTURE, INC. INCREASING THE CONTRACT BY $12,655 FOR A NOT-TO-EXCEED AMOUNT OF $232,015 FOR THE ADMIRAL’S

MANSION/QUARTERS A REHABILITATION PROJECT

Page 2 ends

conservation assistance to nationally significant historic properties and collections like Quarters A. The grant program is administered by the NPS, in partnership with the National Endowment for the Arts (NEA), the National Endowment for the Humanities (NEH), and the Institute of Museum and Library Services (IMLS).

On August 5, 2025 City Council approved the Design Professional Services Agreement with Garavaglia Architecture, Inc. (Garavaglia) in the amount of $219,360 to perform structural assessment and design and cost estimates for the rehabilitation work at Quarters A. This contract included scope and fees for additional tasks such as environmental review. The First amendment to Garavaglia’s contract adds the environmental review to the base scope of work and increases the fees by $12,655. The environmental review of the project is a requirement under the NPS grant agreement.

An initial environmental assessment has already been conducted on the site. However, California Environmental Quality Act (CEQA)/National Environmental Policy Act (NEPA)/Section 106 reviews and compliance is still necessary. This was not included in the original scope of services within the contract to have flexibility of completing the tasks in-house, should staffing be available to perform the tasks and to try to save budget for the construction items. However, given the complexity of NEPA/Sec. 106 compliance as requested by NPS, and current work levels in the city’s Planning Department, the project team feels that it would be most efficient to utilize the services of the consultant. This project is on a timeline to be completed by September 2026, and working as efficiently as possible on the environmental tasks is key to keeping to the necessary timelines. Additionally, the scope and fees were negotiated during the contract procurement phase (Exhibits A-1 & B-1) and staff consider that the fees are reasonable and lower than other environmental consultants’ fees for similar or same work.

FISCAL IMPACT
Funding for the First Amendment to the professional services agreement with Garavaglia Architecture Inc. will be covered by the National Parks Services grant project funds received on September 12, 2023 in the amount of $750,000 between the City of Vallejo local share contribution of $750,000 already part of FY2025-26 budget (City project budget MI-NPS). This budget was first approved by City Council during the FY 2023-24 Mid-Year Budget process on February 27, 2024 and rolls into future FY budgets until the grant project is completed and closed, expected during FY2026-27. There is no impact to the City’s general fund budgets or need for a budget amendment.

ENVIRONMENTAL REVIEW
This amendment to the Garavaglia Architecture Inc. contract will fully evaluate CEQA/NEPA/Section 106 compliance.

ATTACHMENTS

1. Resolution Approving First Amendment to Garavaglia Agreement CAO Stamp

2. First Amendment to Garavaglia Agreement-2025 - CAO Stamp

3. Garavaglia Agreement 08-05-25 Signed

4. Exh A-1 Garavaglia First Amendmnent Scope of Work

CONTACT

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Date: January 13, 2026
Subject: ADOPT A RESOLUTION TO AUTHORIZE CITY MANAGER TO EXECUTE THE FIRST

AMENDMENT TO THE DESIGN PROFESSIONAL SERVICES AGREEMENT WITH GARAVAGLIA ARCHITECTURE, INC. INCREASING THE CONTRACT BY $12,655 FOR A NOT-TO-EXCEED AMOUNT OF $232,015 FOR THE ADMIRAL’S

MANSION/QUARTERS A REHABILITATION PROJECT

Page 3 ends

Gillian Haen, Assistant City Manager/Interim Economic Development Director [email protected]

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RESOLUTION NO. 26-_____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO APPROVING A FIRST

AMENDMENT TO THE DESIGN PROFESSIONAL SERVICES AGREEMENT WITH GARAVAGLIA ARCHITECTURE, INC. INCREASING THE CONTRACT BY $12,655 FOR A NOT-TO-EXCEED AMOUNT OF $232,015 FOR ENVIRONMENTAL SERVICES

WHEREAS, the City Council authorized staff to submit an application to the U.S. National Park Service (NPS) for Save American’s Treasures program funds in the amount of $750,000 on November 15, 2022 (the “Admiral’s Mansion/Quarters “A” Improvement Project No. MI-NPS); and

WHEREAS, in July 2023, the City was awarded an NPS Grant of $750,000 with a 50% dollar-for-dollar local match requirement of $750,000; and

WHEREAS, the term of the NPS Grant is from October 1, 2023 through September 30, 2026; and

WHEREAS, the total budget for Admiral’s Mansion / Quarters “A” Improvement Project, Project No. MI-NPS, is One Million, Five Hundred Thousand Dollars ($1,500,000) including the required 50% local match contribution from the City in the amount of $750,000; and

WHEREAS, on December 18, 2024, a Request for Proposals (RFP) was advertised to solicit architectural design and engineering services to provide preliminary plans, construction documents, a cost estimate and project schedule for the Project; and

WHEREAS, the City’s RFP selection panel selected Garavaglia Architecture, Inc. as the most qualified to provide architectural design and engineering services for the Project; and

WHEREAS, on August 5, 2025, the City entered into a Design Professional Services Agreement with Garavalgia Architecture in the not to exceed amount of $219,360.00 (the “Original Agreement”); and

WHEREAS, Garavaglia Architecture, Inc. began work on the Admiral’s Mansion/Quarters A project following the date of the Original Agreement, conducting rehabilitation assessments to determine what work will be necessary to obtain a Certificate of Occupancy for the site; and

WHEREAS, as part of the rehabilitation work and NPS requirements, it is necessary to obtain CEQA/NEPA/Sec. 106 environmental compliance. Such work was not included in the scope of the Original Agreement; and

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WHEREAS, this amendment is to add the environmental tasks required for this project to Garavaglia Architecture, Inc., and staff recommends approval of the First Amendment to the Design Professional Services Agreement with Garavaglia Architecture, Inc. of San Francisco, California, in an amount of $12,655, bringing the contract amount to a not to exceed $232,015; and

WHEREAS, the budget for the Project was approved by the City Council during the FY 2023-2024 Midyear Budget process on February 27, 2024, and such budget has been carried forward to the current FY2025-26 budget so there is adequate funding to amend the Design Professional Services Agreement to Garavaglia Architecture, Inc. by the $12,655 amount.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Vallejo hereby approves the First Amendment to Design Professional Services Agreement (“Agreement”) with Garavaglia Architecture, Inc. to increase the not to exceed amount to $232,015 and to add the additional services.

BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the First Amendment to the Design Professional Services Agreement between the City of Vallejo and Garavaglia Architecture, Inc. with any modifications recommended by the City Attorney, and the City Clerk to attest the signing of that Amendment document.

Adopted by the City Council of the City of Vallejo at a regular meeting held on January 13, 2026, with the following vote:

AYES:

NOES:

ABSENT:

ANDREA SORCE, MAYOR

ATTEST:

DAWN G. ABRAHAMSON, CITY CLERK

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First Amendment to Agreement Between City of Vallejo and Garavaglia Architecture, Inc. Page 1 of 3 1/2026

FIRST AMENDMENT TO

DESIGN PROFESSIONAL SERVICES AGREEMENT BETWEEN

CITY OF VALLEJO
AND
GARAVAGLIA ARCHITECTURE, INC.

This First Amendment to the Design Professional Services Agreement (“Agreement”) dated August 5, 2025, by and between the City of Vallejo, a municipal corporation (“City”) and Garavaglia Architecture, Inc., a California corporation (“Design Professional”), is made and entered into on this 14th day of January 2026.

Consultant and City do mutually agree as follows:

1. Amendment to Exhibit A “Scope of Work”
Additional Services Items, set forth in Exhibit A-1 of this Amendment are hereby added to the Scope of Work as part of the Agreement.

2. Amendment to Exhibit B “Compensation”

Exhibit B, Paragraph 1. A. is hereby amended to read as follows:

A. Services: City agrees to pay Design Professional, at the rates(s) specified in Attachment 1 of Exhibit B, for those services set forth in Exhibit A of this Agreement and for all authorized reimbursable expenses, for a total not to exceed of Two Hundred Thirty-Two Thousand, fifteen Dollars and Zero Cents ($232,015.00).

3. Integration. This First Amendment contains the entire agreement between the parties with respect to its subject matter and supersedes whatever oral or written understanding they may have had prior to the execution of this First Amendment. This First Amendment shall not be amended or modified except by a written agreement executed by each of the parties. Except as specifically revised herein, all terms and conditions of the Agreement shall remain in full force and effect, and Consultant shall perform all duties, obligations and conditions required under the Agreement.

4. Inconsistencies. In the event of any conflict or inconsistency between the provisions of this First Amendment and the Agreement, the provisions of this First

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First Amendment to Agreement Between City of Vallejo and Garavaglia Architecture, Inc. Page 2 of 3 1/2026
Amendment shall control in all respects.

5. Ambiguities. The parties have each carefully reviewed this First Amendment and have agreed to each term of this First Amendment. No ambiguity shall be presumed to be construed against either party.

6. Counterparts. This First Amendment may be executed by the parties in one or more counterparts all of which collectively shall constitute one document and agreement.

7. Authority. The person signing this First Amendment for Consultant hereby represents and warrants that he or she is fully authorized to sign this First Amendment on behalf of Consultant.

(SIGNATURES ARE ON THE FOLLOWING PAGE)

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First Amendment to Agreement Between City of Vallejo and Garavaglia Architecture, Inc. Page 3 of 3 1/2026
IN WITNESS WHEREOF, the parties have entered into this First Amendment on the day and year first hereinabove appearing.

Garavaglia Architecture, Inc.
a California Corporation

BY:

Mike Garavaglia
President

DATE:

(City Seal)

CITY OF VALLEJO,
a municipal corporation

BY:

Andrew Murray
City Manager

DATE:

ATTEST:

Dawn Abrahamson
City Clerk

APPROVED AS TO CONTENT:

Gillian Haen
Assistant City Manager

APPROVED AS TO FORM:

Veronica Nebb
City Attorney

APPROVED AS TO INSURANCE:

ARMOND SARKIS
Risk Manager

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D e si g n Pr of e s si o n al S er vi c e s A gr e e m e nt ( R e vi s e d 05 . 2 02 5 ) P a g e 1 of 1 1 G ar a v a gli a Ar c hit e ct ur e, I n c.

D E SI G N P R O F E S SI O N A L S E R VI C E S A G R E E M E N T

T hi s D e si g n Pr of e s si o n al S er vi c e s A gr e e m e nt (" A gr e e m e nt ") i s m a d e at V all ej o, C alif or ni a, d at e d f or r ef er e n c e t hi s 5 t h d a y of A u g u st , 2 02 5 , b y a n d b et w e e n t h e C it y of V all ej o, a m u ni ci p al c or p or ati o n (" Cit y "), a n d G ar a v a gli a Ar c hit e ct ur e, I n c. , a C alif or ni a c or p or ati o n , h er ei n aft er r ef err e d t o a s “D e si g n Pr of e s si o n al ”, w h o a gr e e a s f oll o w s:

1. S er vi c e s. S u bj e ct t o t h e t er m s a n d c o n diti o n s s et f ort h i n t hi s A gr e e m e nt , D e si g n Pr of e s si o n al s h all pr o vi d e t h e C it y pr of e s si o n al s er vi c e s a s s p e cifi e d i n E x hi bit A, e ntitl e d “S c o p e of W or k .”

2. P a y m e nt. C it y s h all p a y D e si g n Pr of e s si o n al f or s er vi c e s r e n d er e d p ur s u a nt t o t hi s A gr e e m e nt at t h e ti m e s a n d i n t h e m a n n er s et f ort h i n E x hi bit B, e ntitl e d “ C o m p e n s ati o n.” T h e p a y m e nt s s p e cifi e d i n E x hi bit B s h all b e t h e o nl y p a y m e nt s t o b e m a d e t o D e si g n Pr of e s si o n al f or s er vi c e s r e n d er e d p ur s u a nt t o t hi s Agr e e m e nt .

3. F a ciliti e s a n d E q ui p m e nt. D e si g n Pr of e s si o n al s h all, at it s s ol e c o st a n d e x p e n s e, f ur ni s h all f a ciliti e s a n d e q ui p m e nt w hi c h m a y b e r e q uir e d f or f ur ni s hi n g s er vi c e s p ur s u a nt t o t hi s A gr e e m e nt .

4. I n d e m nifi c ati o n. T o t h e f ull e st e xt e nt p er mitt e d b y l a w, D e si g n Pr of e s si o n al s h all h ol d h ar ml e s s, d ef e n d ( wit h i n d e p e n d e nt c o u n s el a p pr o v e d b y Cit y) a n d i n d e m nif y Cit y a n d it s offi c er s, e m pl o y e e s a n d v ol u nt e er s fr o m a n d a g ai n st all cl ai m s, d a m a g e s, l o s s e s, p e n alti e s, fi n e s a n d j u d g m e nt s a n d e x p e n s e s a n d d ef e n s e c o st s, i n cl u di n g b ut n ot li mit e d t o att or n e y f e e s, c o urt c o st s, a s s o ci at e d i n v e sti g ati o n a n d a d mi ni str ati v e e x p e n s e s, r e g ar dl e s s of t h e n at ur e or t y p e ari si n g o ut of, or p ert ai ni n g t o, or r el ati n g t o t h e n e gli g e n c e, r e c kl e s s n e s s, or willf ul mi s c o n d u ct of t h e D e si g n Pr of e s si o n al, or t h e a ct s or o mi s si o n s of a n e m pl o y e e, a g e nt or s u b c o ntr a ct or of t h e D e si g n Pr of e s si o n al, e x c e pt w h er e c a u s e d b y t h e a cti v e n e gli g e n c e, s ol e n e gli g e n c e, or willf ul mi s c o n d u ct of Cit y. I n n o e v e nt s h all t h e c o st t o d ef e n d c h ar g e d t o t h e d e si g n pr of e s si o n al e x c e e d t h e d e si g n pr of e s si o n al’ s pr o p orti o n at e p er c e nt a g e of f a ult. H o w e v er, n ot wit h st a n di n g t h e pr e vi o u s s e nt e n c e, i n t h e e v e nt o n e or m or e d ef e n d a nt s i s u n a bl e t o p ay it s s h ar e of d ef e n s e c o st s d u e t o b a n kr u pt c y or di s s ol uti o n of t h e b u si n e s s, t h e d e si g n pr of e s si o n al s h all m e et a n d c o nf er wit h ot h er p arti e s r e g ar di n g u n p ai d d ef e n s e c o st s. T h e pr o vi si o n s of t hi s s e cti o n p ert ai ni n g t o t h e d ut y a n d c o st t o d ef e n d s h all n ot a p pl y t o eit h er of t h e f oll o wi n g: 1) A n y c o ntr a ct f or d e si g n pr of e s si o n al s er vi c e s, or a m e n d m e nt s t h er et o, w h er e a pr oj e ct -s p e cifi c g e n er al li a bilit y p oli c y i n s ur e s all pr oj e ct p arti ci p a nt s f or g e n er al li a bilit y e x p o s ur e s o n a pri m ar y b a si s a n d al s o c o v er s all d e si g n pr of e s si o n al s f or t h eir l e g al li a bilit y ari si n g o ut of t h eir pr of e s si o n al s er vi c e s o n a pri m ar y b a si s, 2) A d e si g n pr of e s si o n al w h o i s a p art y D o c u si g n E n v el o p e I D: C 2 5 0 D 7 7 A- 7 A F 6- 4 4 D 6- 8 F 5 A- B 6 1 C 0 4 B C 3 3 7 9

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t o a writt e n d e si g n-b uil d j oi nt v e nt ur e a gr e e m e nt.

D e si g n Pr of e s si o n al s h all al s o i n d e m nif y, h ol d h ar ml e s s, a n d d ef e n d Cit y, it s offi c er s, offi ci al s, dir e ct or s, e m pl o y e e s, a g e nt s, v ol u nt e er s a n d affili at e s a n d e a c h of t h e m fr o m a n y a n d all cl ai m s, d e m a n d s, c a u s e s of a cti o n, d a m a g e s, c o st s, e x p e n s e s, a ct u al att or n e y’ s f e e s, c o n s ult a nt’ s f e e s, e x p ert f e e s, l o s s e s or li a bilit y, i n l a w or i n e q uit y, of e v er y ki n d a n d n at ur e w h at s o e v er ari si n g o ut of or i n c o n n e cti o n wit h D e si g n Pr of e s si o n al ’ s o p er ati o n s, or a n y s u b c o ntr a ct or’ s o p er ati o n s, r el at e d t o c o st s or b e n efit s a s s o ci at e d wit h C alif or ni a P u bli c E m pl o y m e nt R etir e m e nt S y st e m ( C al P E R S) m e m b er s hi p w h er e D e si g n Pr of e s si o n al s u p pli e s a C al P E R S m e m b er w h o C al P E R S d et er mi n e s i s s u bj e ct t o e nr oll m e nt.

T h e pr o vi si o n s of t hi s S e cti o n ar e n ot li mit e d b y t h e i n s ur a n c e pr o vi si o n s of t hi s A gr e e m e nt.

T h e pr o vi si o n s of t hi s s e cti o n s h all s ur vi v e t h e c o m pl eti o n of t h e s er vi c e s , e x pir ati o n or t er mi n ati o n of t hi s A gr e e m e nt.

5. I n s ur a n c e R e q uir e m e nt s. D e si g n Pr of e s si o n al a gr e e s t o c o m pl y wit h all of t h e I n s ur a n c e R e q uir e m e nt s s et f ort h i n E x hi bit C, e ntitl e d “I n s ur a n c e R e q uir e m e nt s for D e si g n Pr of e s si o n al .” F ail ur e t o m ai nt ai n r e q uir e d i n s ur a n c e at all ti m e s s h all c o n stit ut e a d ef a ult a n d m at eri al br e a c h.

6. A c ci d e nt R e p ort s. D e si g n Pr of e s si o n al s h all i m m e di at el y r e p ort ( a s s o o n a s f e a si bl e, b ut n ot m or e t h a n 2 4 h o ur s) t o t h e Cit y Ri s k M a n a g er a n y a c ci d e nt or ot h er o c c urr e n c e c a u si n g i nj ur y t o p er s o n s or pr o p ert y d uri n g t h e p erf or m a n c e of t hi s A gr e e m e nt. T h e r e p ort s h all b e m a d e i n writi n g a n d s h all i n cl u d e, at a mi ni m u m: ( a) t h e n a m e s, a d dr e s s e s, a n d t el e p h o n e n u m b er s of t h e p er s o n s i n v ol v e d, ( b) t h e n a m e s, a d dr e s s e s a n d t el e p h o n e n u m b er s of a n y k n o w n wit n e s s e s, ( c) t h e d at e, ti m e a n d d e s cri pti o n of t h e a c ci d e nt or ot h er o c c urr e n c e.

7. C o nfli ct of I nt er e st. D e si g n Pr of e s si o n al w arr a nt s a n d r e pr e s e nt s t h at t o t h e b e st of it s k n o wl e d g e, t h er e e xi st s n o a ct u al or p ot e nti al c o nfli ct b et w e e n D e si g n Pr of e s si o n al ’ s f a mil y, b u si n e s s, r e al pr o p ert y or fi n a n ci al i nt er e st s a n d t h e s er vi c e s t o b e pr o vi d e d u n d er t hi s A gr e e m e nt. D e si g n Pr of e s si o n al s h all c o m pl y wit h t h e Cit y of V all ej o C o nfli ct of I nt er e st C o d e a n d n ot e nt er i nt o a n y c o ntr a ct or a gr e e m e nt d uri n g t h e p erf or m a n c e of t hi s A gr e e m e nt w hi c h will cr e at e a c o nfli ct of i nt er e st wit h it s d uti e s t o Cit y u n d er t hi s A gr e e m e nt. I n t h e e ve nt of a c h a n g e i n D e si g n Pr of e s si o n al ’ s f a mil y, b u si n e s s, r e al pr o p ert y, or fi n a n ci al i nt er e st s o c c ur s d uri n g t h e t er m of t hi s A gr e e m e nt t h at cr e at e s a n a ct u al or p ot e nti al c o nfli ct of i nt er e st, t h e n D e si g n Pr of e s si o n al s h all di s cl o s e s u c h c o nfli ct i n writi n g t o Cit y. E v er y i n di vi d u al w h o p erf or m s s er vi c e s o n b e h alf of D e si g n Pr of e s si o n al p ur s u a nt t o t hi s A gr e e m e nt m u st fil e a f ull St at e m e nt of E c o n o mi c I nt er e st s ( al s o k n o w n a s F or m 7 0 0) wit h t h e Cit y Cl er k if t h e w or k of t h e i n di vi d u al i n v ol v e s m a ki n g a g o v er n m e nt al d e ci si o n w h et h er t o i s s u e, d e n y, s u s p e n d, or r e v o k e a n y p er mit, li c e n s e, a p pli c ati o n, c ertifi c at e, a p pr o v al, or d er, or si mil ar a ut h ori z ati o n or D o c u si g n E n v el o p e I D: C 2 5 0 D 7 7 A- 7 A F 6- 4 4 D 6- 8 F 5 A- B 6 1 C 0 4 B C 3 3 7 9

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e ntitl e m e nt; a ut h ori z e s t h e Cit y t o e nt er i nt o, m o dif y, or r e n e w a c o ntr a ct; gr a nt s Cit y a p pr o v al of s p e cifi c ati o n s f or a c o ntr a ct; a d o pt s or a p pr o v e s f or t h e Cit y a n y p oli c y, st a n d ar d or g ui d eli n e; l o b bi e s o n b e h alf of t h e Cit y, or p erf or m s t h e s a m e or s u b st a nti all y all t h e s a m e d uti e s f or t h e Cit y t h at w o ul d ot h er wi s e b e p erf or m e d b y a n i n di vi d u al h ol di n g a p o siti o n s p e cifi e d i n t h e Cit y’ s C o nfli ct of I nt er e st C o d e.

8. I n d e p e n d e nt C o ntr a ct or. D e si g n Pr of e s si o n al i s a n i n d e p e n d e nt c o ntr a ct or . N eit h er D e si g n Pr of e s si o n al n or a n y of D e si g n Pr of e s si o n al’ s offi c er s, e m pl o y e e s, a g e nt s or s u b c o ntr a ct or s, if a n y, i s a n e m pl o y e e of C it y b y virt u e of t hi s A gr e e m e nt or p erf or m a n c e of a n y s er vi c e s p ur s u a nt t o t hi s A gr e e m e nt . Cit y s h all h a v e t h e ri g ht t o c o ntr ol D e si g n Pr of e s si o n al o nl y i n s of ar a s t h e r e s ult s of D e si g n Pr of e s si o n al ’ s s er vi c e s r e n d er e d p ur s u a nt t o t hi s A gr e e m e nt ; h o w e v er, C it y s h all n ot h a v e t h e ri g ht t o c o ntr ol t h e m e a n s b y w hi c h D e si g n Pr of e s si o n al a c c o m pli s h e s s er vi c e s p ur s u a nt t o t hi s A gr e e m e nt .

9. Li c e n s e s , P er mit s, Et c. D e si g n Pr of e s si o n al r e pr e s e nt s a n d w arr a nt s t o C it y t h at all d e si g n pr of e s si o n al s er vi c e s s h all b e pr o vi d e d b y a p er s o n or p er s o n s d ul y li c e n s e d b y t h e St at e of C alif or ni a t o pr o vi d e t h e t y p e of s er vi c e s t o b e p erf or m e d u n d er t hi s A gr e e m e nt a n d t h at D e si g n Pr of e s si o n al h a s all t h e p er mit s, q u alifi c ati o n s a n d a p pr o v al s of w h at s o e v er n at ur e w hi c h ar e l e g all y r e q uir e d f or D e si g n Pr of e s si o n al t o pr a cti c e it s pr of e s si o n. D e si g n Pr of e s si o n al r e pr e s e nt s a n d w arr a nt s t o C it y t h at it s h all, at it s s ol e c o st a n d e x p e n s e, k e e p i n eff e ct at all ti m e s d uri n g t h e t er m of t hi s A gr e e m e nt a n y li c e n s e s, p er mit s, a n d a p pr o v al s w hi c h ar e l e g all y r e q uir e d f or D e si g n Pr of e s si o n al t o pr a cti c e it s pr of e s si o n.

1 0. B u si n e s s Li c e n s e. D e si g n Pr of e s si o n al a n d it s s u b c o ntr a ct or s, h a s o bt ai n e d or a gr e e s t o a p pl y pri or t o p erf or mi n g a n y s er vi c e s u n d er t hi s A gr e e m e nt t o C it y’ s Fi n a n c e D e p art m e nt f or a b u si n e s s li c e n s e, p a y t h e a p pli c a bl e b u si n e s s li c e n s e t a x a n d m ai nt ai n s ai d b u si n e s s li c e n s e d uri n g t h e t er m of t hi s A gr e e m e nt.

T h e f ail ur e t o o bt ai n s u c h li c e n s e s h all b e a m at eri al br e a c h of t hi s A gr e e m e nt a n d gr o u n d s f or t er mi n ati o n b y Cit y. N o p a y m e nt s s h all b e m a d e t o D e si g n Pr of e s si o n al u ntil s u c h b u si n e s s li c e n s e ( s) h a s b e e n o bt ai n e d .

1 1. St a n d ar d of P erf or m a n c e. D e si g n Pr of e s si o n al s h all pr o vi d e pr o d u ct s a n d p erf or m all s er vi c e s r e q uir e d p ur s u a nt t o t hi s A gr e e m e nt i n a c c or d a n c e wit h g e n er all y a c c e pt e d pr of e s si o n al pr a cti c e s a n d pri n ci pl e s a n d i n a m a n n er c o n si st e nt wit h t h e l e v el of c ar e a n d s kill or di n aril y e x er ci s e d u n d er si mil ar c o n diti o n s b y m e m b er s of D e si g n Pr of e s si o n al ’s pr of e s si o n c urr e ntl y pr a cti ci n g i n C alif or ni a .

D e si g n Pr of e s si o n al i s r e s p o n si bl e f or m a ki n g a n i n d e p e n d e nt e v al u ati o n a n d j u d g m e nt of all c o n diti o n s aff e cti n g p erf or m a n c e of t h e w or k, i n cl u di n g wit h o ut li mit ati o n sit e c o n diti o n s, a s w ell a s all ar e a s a p p urt e n a nt t o t h e sit e, e xi sti n g f a ciliti e s, s ei s mi c, g e ol o gi c, s oil s, h y dr ol o gi c, g e o gr a p hi c, cli m ati c c o n diti o n s, a p pli c a bl e f e d er al, st at e, a n d l o c al l a w s a n d r e g ul ati o n s, a n d all ot h er c o nti n g e n ci e s or d e si g n c o n si d er ati o n s. D at a, c al c ul ati o n s, o pi ni o n s, r e p ort s, i n v e sti g ati o n s, a n d ot h er si mil ar i nfor m ati o n pr o vi d e d b y Cit y r el ati n g t o sit e, l o c al, D o c u si g n E n v el o p e I D: C 2 5 0 D 7 7 A- 7 A F 6- 4 4 D 6- 8 F 5 A- B 6 1 C 0 4 B C 3 3 7 9

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or ot h er c o n diti o n s i s n ot w arr a nt e d or g u ar a nt e e d, eit h er e x pr e s sl y or i m pli e d, b y Cit y .

D e si g n Pr of e s si o n al’ s r e s p o n si biliti e s u n d er t hi s s e cti o n s h all n ot b e d el e g at e d.

D e si g n Pr of e s si o n al s h all b e r e s p o n si bl e t o Cit y f or a ct s, err or s, or o mi s si o n s of D e si g n Pr of e s si o n al’ s s u b c o ntr a ct or s.

D e si g n Pr of e s si o n al s h all pr e p ar e pl a n s, s p e cifi c ati o n s, r e p ort s, a n d/ or ot h er w or k pr o d u ct s i n s u c h a w a y t h at a m e n d m e nt s or c h a n g e or d er s t o t h e a gr e e m e nt b et w e e n Cit y a n d it s c o n str u cti o n c o ntr a ct or will n ot b e n e c e s s ar y, e x c e pt f or u nf or e s e e a bl e cir c u m st a n c e s. A s u s e d h er ei n, “ u nf or e s e e a bl e cir c u m st a n c e s” s h all m e a n f a ct s or i nf er e n c e s fr o m t h o s e f a ct s t h at c o ul d n ot b e a s c ert ai n e d b y a c o m bi n ati o n of r e a s o n a bl e sit e i n s p e cti o n d uri n g t h e pr e p ar ati o n of t h e pl a n s a n d s p e cifi c ati o n s b y D e si g n Pr of e s si o n al a n d t h e r e a s o n a bl e a p pli c ati o n t o s u c h i n s p e cti o n of e x p erti s e c o n si st e nt wit h t h e l e v el of c ar e a n d s kill or di n aril y e x er ci s e d u n d er si mil ar c o n diti o n s b y m e m b er s of D e si g n Pr of e s si o n al‘ s pr of e s si o n c urr e ntl y pr a cti ci n g i n C alif or ni a .

W h e n e v er t h e s c o p e of w or k r e q uir e s or p er mit s r e vi e w, a p pr o v al, c o n diti o n al a p pr o v al or di s a p pr o v al b y Cit y , it i s u n d er st o o d t h at s u c h r e vi e w, a p pr o v al, c o n diti o n al a p pr o v al or di s a p pr o v al i s s ol el y f or t h e p ur p o s e s of a d mi ni st eri n g t hi s A gr e e m e nt a n d d et er mi ni n g w h et h er t h e D e si g n Pr of e s si o n al i s e ntitl e d t o p a y m e nt f or s u c h w or k, a n d n ot b e c o n str u e d a s a w ai v er of a n y br e a c h or a c c e pt a n c e b y t h e Cit y of a n y r e s p o n si bilit y, pr of e s si o n al or ot h er wi s e, f or t h e w or k, a n d s h all n ot r eli e v e t h e D e si g n Pr of e s si o n al of r e s p o n si bilit y f or c o m pl yi n g wit h t h e st a n d ar d of p erf or m a n c e or l a w s, r e g ul ati o n s, i n d u str y st a n d ar d s, or fr o m li a bilit y f or d a m a g e s c a u s e d b y n e gli g e nt a ct s, err or s, o mi s si o n s, n o n c o m pli a n c e wit h i n d u str y st a n d ar d s, or t h e willf ul mi s c o n d u ct of D e si g n Pr of e s si o n al.

1 2. F or c e M aj e ur e. N eit h er p art y s h all b e c o n si d er e d i n d ef a ult of t hi s A gr e e m e nt t o t h e e xt e nt p erf or m a n c e s ar e pr e v e nt e d or d el a y e d b y a n y c a u s e, or cir c u m st a n c e s b e y o n d eit h er p art y’ s r e a s o n a bl e c o ntr ol, s u c h a s w ar, ri ot s, stri k e s, l o c k o ut s, w or k sl o w d o w n or st o p p a g e, a ct s of G o d, s u c h a s fl o o d s or e art h q u a k e s, a n d el e ctri c al bl a c k o ut s or br o w n o ut s .

I n t h e e v e nt t h at t h e D e si g n Pr of e s si o n al i s u n a bl e t o m e et t h e c o m pl eti o n d at e or s c h e d ul e of s er vi c e s, D e si g n Pr of e s si o n al s h all i m m e di at el y i nf or m t h e Cit y R e pr e s e nt ati v e of t hi s i n writi n g. If a d diti o n al ti m e i s r e q uir e d t o p erf or m t h e w or k, t h e Cit y R e pr e s e nt ati v e m a y a dj u st t h e s c h e d ul e.

1 3. Ti m e i s of t h e E s s e n c e. Ti m e i s of t h e e s s e n c e i n t hi s A gr e e m e nt. A n y r ef er e n c e t o d a y s m e a n s c al e n d ar d a y s, u nl e s s ot h er wi s e s p e cifi c all y st at e d.

1 4. P er s o n n el. D e si g n Pr of e s si o n al a gr e e s t o a s si g n o nl y c o m p et e nt p er s o n n el a c c or di n g t o t h e r e a s o n a bl e a n d c u st o m ar y st a n d ar d s of tr ai ni n g a n d e x p eri e n c e i n t h e r el e v a nt fi el d t o p erf or m s er vi c e s u n d er t hi s Agr e e m e nt . F ail ur e t o a s si g n s u c h c o m p et e nt p er s o n n el s h all c o n stit ut e gr o u n d s f or t er mi n ati o n of t hi s D o c u si g n E n v el o p e I D: C 2 5 0 D 7 7 A- 7 A F 6- 4 4 D 6- 8 F 5 A- B 6 1 C 0 4 B C 3 3 7 9

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A gr e e m e nt .

T h e p a y m e nt m a d e t o D e si g n Pr of e s si o n al p ur s u a nt t o t hi s A gr e e m e nt s h all b e t h e f ull a n d c o m pl et e c o m p e n s ati o n t o w hi c h D e si g n Pr of e s si o n al a n d D e si g n Pr of e s si o n al’ s offi c er s, e m pl o y e e s, a g e nt s, a n d s u b c o ntr a ct or s ar e e ntitl e d f or p erf or m a n c e of a n y w or k u n d er t hi s A gr e e m e nt . N eit h er D e si g n Pr of e s si o n al n or D e si g n Pr of e s si o n al’ s offi c er s or e m pl o y e e s ar e e ntitl e d t o a n y s al ar y or w a g e s, or r etir e m e nt, h e alt h, l e a v e or ot h er fri n g e b e n efit s a p pli c a bl e t o e m pl o y e e s of t h e Cit y . T h e Cit y will n ot m a k e a n y f e d er al or st at e t a x wit h h ol di n g s o n b e h alf of D e si g n Pr of e s si o n al. T h e Cit y s h all n ot b e r e q uir e d t o p a y a n y w or k er s' c o m p e n s ati o n i n s ur a n c e o n b e h alf of D e si g n Pr of e s si o n al.

D e si g n Pr of e s si o n al s h all p a y, w h e n a n d a s d u e, a n y a n d all t a x e s i n c urr e d a s a r e s ult of D e si g n Pr of e s si o n al’ s c o m p e n s ati o n h er e u n d er, i n cl u di n g e sti m at e d t a x e s, a n d s h all pr o vi d e Cit y wit h pr o of of s u c h p a y m e nt s u p o n r e q u e st.

D e si g n Pr of e s si o n al s h all c o m pl y wit h all pr o vi si o n s of C alif or ni a l a w s d e ali n g wit h pr e v aili n g w a g e s, a p pr e nti c e s, a n d h o ur s of w or k. D e si g n Pr of e s si o n al s h all al s o c o m pl y wit h pr o vi si o n s of L a b or C o d e s e cti o n 1 7 2 0 a s a p pli c a bl e . A c o p y of t h e pr e v aili n g w a g e r at e s i s a v ail a bl e f or r e vi e w u p o n r e q u e st b y D e si g n Pr of e s si o n al t o t h e Cit y R e pr e s e nt ati v e . T hi s pr o vi si o n a p pli e s o nl y t o t h e f oll o wi n g p orti o n s of t h e s c o p e of w or k:

1 5. G e n er al Pr o hi biti o n o n A s si g n m e nt of C al P E R S M e m b er s a n d A n n uit a nt s. D e si g n Pr of e s si o n al s h all n ot hir e, e m pl o y, or u s e, a s a n e m pl o y e e, s u b c o ntr a ct or or a g e nt of D e si g n Pr of e s si o n al ( A s si g n e d I n di vi d u al) a n y C alif or ni a P u bli c E m pl o y m e nt R etir e m e nt S y st e m ( C al P E R S) m e m b er or a n n uit a nt i n c o n n e cti o n wit h t h e pr o vi si o n of s er vi c e s u n d er t hi s A gr e e m e nt. N or s h all D e si g n Pr of e s si o n al all o w a n y of it s s u b c o ntr a ct or s, a g e nt s, or ot h er r e pr e s e nt ati v e s t o e m pl o y C al P E R S m e m b er s or a n n uit a nt s f or t h e p ur p o s e of p erf or mi n g w or k u n d er t hi s A gr e e m e nt. F ail ur e t o c o m pl y wit h t h e pr o vi si o n s of t hi s s e cti o n s h all c o n stit ut e a m at eri al br e a c h of D e si g n Pr of e s si o n al ’ s o bli g ati o n s u n d er t hi s A gr e e m e nt a n d s h all b e gr o u n d s f or t er mi n ati o n.

T h e Cit y M a n a g er a n d t h e H u m a n R e s o ur c e s Dir e ct or m a y t o g et h er a p pr o v e a n e x c e pti o n w hi c h t h e y d et er mi n e eit h er: (i) m e et s t h e r e q uir e m e nt s of C al P E R S r el ati n g t o I n d e p e n d e nt C o ntr a ct or s; or (ii) w h er e s u c h A s si g n e d I n di vi d u al w h o i s a n A n n uit a nt, h a s n ot, a n d will n ot, e x c e e d 9 6 0 t ot al h o ur s i n a fi s c al y e ar ( J ul y 1 t o J u n e 3 0) f or all C al P E R S e m pl o y er s c o m bi n e d, a n d s ati sfi e s all ot h er C al P E R S a n n uit a nt r e q uir e m e n t s. N o A s si g n e d I n di vi d u al, r e g ar dl e s s of C al P E R S m e m b er s hi p at t h e ti m e t h e l a b or i s pr o vi d e d, m a y e x c e e d 1, 0 0 0 h o ur s i n a fi s c al y e ar ( J ul y 1 t o J u n e 3 0).

1 6. D e si g n Pr of e s si o n al N ot A g e nt. E x c e pt a s a ut h ori z e d u n d er t hi s A gr e e m e nt or a s C it y m a y a ut h ori z e i n a l ett er of a ut h ori z ati o n si g n e d b y t h e Cit y M a n a g er or hi s or h er d e si g n e e, D e si g n Pr of e s si o n al s h all h a v e n o a ut h orit y, e x pr e s s or i m pli e d t o a ct o n b e h alf of C it y i n a n y c a p a cit y w h at s o e v er a s a n a g e nt.

D o c u si g n E n v el o p e I D: C 2 5 0 D 7 7 A- 7 A F 6- 4 4 D 6- 8 F 5 A- B 6 1 C 0 4 B C 3 3 7 9

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D e si g n Pr of e s si o n al s h all h a v e n o a ut h orit y, e x pr e s s or i m pli e d, u n d er t hi s A gr e e m e nt , t o bi n d Cit y t o a n y o bli g ati o n w h at s o e v er.

1 7. T er m. T h e t er m of t hi s A gr e e m e nt s h all c o m m e n c e o n A u g u st 6 , 2 0 2 5 a n d s h all c o nti n u e i n f ull f or c e a n d eff e ct u ntil D e c e m b er 3 1 , 2 0 2 7.

Cit y s h all, at it s di s cr eti o n, h a v e t h e ri g ht t o e xt e n d t h e t er m of t hi s A gr e e m e nt, i n i nt er v al s of o n e ( 1) y e ar, b y writt e n n oti c e t o D e si g n Pr of e s si o n al. T h e t ot al d ur ati o n of t hi s A gr e e m e nt, i n cl u di n g t h e e x er ci s e of a n y o pti o n s u n d er t hi s s e cti o n, s h all n ot e x c e e d fi v e ( 5) y e ar s .

If t h e t er m of t hi s A gr e e m e nt e x t e n d s i nt o fi s c al y e ar s s u b s e q u e nt t o t h at i n w hi c h it i s a p pr o v e d, s u c h c o nti n u ati o n of t h e A gr e e m e nt i s c o nti n g e nt o n t h e a p pr o pri ati o n of f u n d s f or s u c h p ur p o s e b y t h e Cit y C o u n cil of t h e Cit y of V all ej o.

If f u n d s t o eff e ct s u c h c o nti n u e d p a y m e nt ar e n ot a p pr o pri at e d, D e si g n Pr of e s si o n al a gr e e s t o t er mi n at e a n y s er vi c e s s u p pli e d t o Cit y of V all ej o u n d er t hi s A gr e e m e nt , a n d r eli e v e Cit y of a n y f urt h er o bli g ati o n t h er ef or e.

1 8. T er mi n ati o n or A b a n d o n m e nt b y C it y. T h e C it y h a s t h e ri g ht , at a n y ti m e a n d i n it s s ol e di s cr eti o n, t o i m m e di at el y t er mi n at e or a b a n d o n a n y p orti o n or all of t h e s er vi c e s t o b e pr o vi d e d u n d er t hi s A gr e e m e nt b y gi vi n g n oti c e t o D e si g n Pr of e s si o n al . U p o n r e c ei pt of a n oti c e of t er mi n ati o n, D e si g n Pr of e s si o n al s h all p erf or m n o f urt h er w or k e x c e pt a s s p e cifi e d i n t h e n oti c e . B ef or e t h e d at e of t er mi n ati o n, D e si g n Pr of e s si o n al s h all d eli v er t o Cit y all Cit y r e c or d s a n d d o c u m e nt s, all w or k pr o d u ct s , w h et h er c o m pl et e d or n ot, a s of t h e d at e of t ermi n ati o n a n d n ot o t h er wi s e pr e vi o u sl y d eli v er e d.

T h e Cit y s h all p a y D e si g n Pr of e s si o n al f or s er vi c e s p erf or m e d i n a c c or d a n c e wit h t hi s A gr e e m e nt b ef or e t h e d at e of t er mi n ati o n . If t hi s c o ntr a ct pr o vi d e s f or p a y m e nt of a l u m p s u m f or all s er vi c e s or b y t a s k a n d t er mi n ati o n o c c ur s b ef or e c o m pl eti o n of t h e w or k or a n y d efi n e d t a s k w hi c h a c c or di n g t o t h e p erf or m a n c e s c h e d ul e w a s c o m m e n c e d b ef or e t h e n oti c e of t er mi n ati o n, t h e f e e f or s er vi c e s p erf or m e d s h all b e b a s e d o n a n a m o u nt m ut u all y a gr e e d t o b y Cit y a n d D e si g n Pr of e s si o n al f or t h e p orti o n of w or k c o m p l et e d i n c o nf or m a n c e wit h t hi s A gr e e m e nt b ef or e t h e d at e of t er mi n ati o n. I n a d diti o n, t h e Cit y will r ei m b ur s e D e si g n Pr of e s si o n al f or a ut h ori z e d e x p e n s e s i n c urr e d a n d n ot pr e vi o u sl y r ei m b ur s e d . T h e Cit y s h all n ot b e li a bl e f or a n y f e e s or c o st s a s s o ci at e d f or t h e t er mi n ati o n or a b a n d o n m e nt e x c e pt f or t h e f e e s, a n d r ei m b ur s e m e nt of a ut h ori z e d e x p e n s e s, p a y a bl e p ur s u a nt t o t hi s s e cti o n.

1 9. Pr o d u ct s o f C o n s ulti n g S er vi c e s. T h e w or k pr o d u ct, i n cl u di n g wit h o ut li mit ati o n, all writi n g s, w or k s h e et s, r e p ort s , r e c or di n g s, dr a wi n g s, fil e s, d et ail e d c al c ul ati o n s a n d ot h er w or k pr o d u ct s, w h et h er c o m pl et e or i n c o m pl et e, of D e si g n Pr of e s si o n al r e s ulti n g fr o m s er vi c e s r e n d er e d p ur s u a nt t o t hi s Agr e e m e nt , s h all b e c o m e t h e pr o p ert y of C it y. D e si g n Pr of e s si o n al a gr e e s t h at all c o p yri g ht s w hi c h ari s e fr o m cr e ati o n of t h e w or k u n d er t hi s A gr e e m e nt s h all b e v e st e d i n t h e Cit y a n d w ai v e s a n d r eli n q ui s h e s all cl ai m s t o c o p yri g ht or ot h er i nt ell e ct u al pr o p ert y ri g ht s i n f a v or of t h e Cit y . Cit y a c k n o wl e d g e s t h at it s u s e of t h e w or k pr o d u ct i s D o c u si g n E n v el o p e I D: C 2 5 0 D 7 7 A- 7 A F 6- 4 4 D 6- 8 F 5 A- B 6 1 C 0 4 B C 3 3 7 9

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li mit e d t o t h e p ur p o s e s c o nt e m pl at e d b y t h e s c o p e of w or k a n d t h at t h e D e si g n Pr of e s si o n al m a k e s n o r e pr e s e nt ati o n of t h e s uit a bilit y of t h e w or k pr o d u ct f or u s e i n or a p pli c ati o n t o cir c u m st a n c e s n ot c o nt e m pl at e d b y t h e s c o p e of w or k.

D o c u m e nt s s u b mitt e d t o t h e Cit y i n el e ctr o ni c f or m at s h all b e f or m att e d a c c or di n g t o s p e cifi c ati o n s pr o vi d e d b y t h e Cit y , or if n ot ot h er wi s e s p e cifi e d, i n Mi cr o s oft W or d, E x c el, P o w er P oi nt or ot h er Mi cr o s oft Offi c e S uit e ( 2 0 0 2 ) f or m at a s a p pr o pri at e f or t h e p arti c ul ar w or k pr o d u ct or, if dir e ct e d b y t h e C it y R e pr e s e nt ati v e i n A d o b e A cr o b at P D F f or m at.

2 0. C o o p er ati o n b y C it y. C it y s h all, t o t h e e xt e nt r e a s o n a bl e a n d pr a cti c a bl e, a s si st a n d c o o p er at e wit h D e si g n Pr of e s si o n al i n t h e p erf or m a n c e of D e si g n Pr of e s si o n al ’ s s er vi c e s h er e u n d er.

2 1. A s si g n m e nt a n d S u b c o ntr a cti n g. D e si g n Pr of e s si o n al s h all n ot s u b c o ntr a ct, a s si g n or tr a n sf er v ol u nt aril y or i n v ol u nt aril y a n y of it s ri g hts, d uti e s or o bli g ati o n u n d er t hi s Agr e e m e nt wit h o ut t h e e x pr e s s writt e n c o n s e nt of t h e Cit y M a n a g er or hi s or h er d e si g n e e i n e a c h i n st a n c e. A n y att e m pt e d or p ur p ort e d a s si g n m e nt of a n y ri g ht , d ut y or o bli g ati o n u n d er t hi s Agr e e m e nt wit h o ut Cit y’ s c o n s e nt s h all b e v oi d a n d of n o eff e ct.

If s u b c o ntr a cti n g of w or k i s p er mitt e d, D e si g n Pr of e s si o n al s h all p a y it s s u b c o ntr a ct or wit hi n t e n (1 0) d a y s of r e c ei pt of p a y m e nt b y Cit y f or w or k p erf or m e d b y a s u b c o ntr a ct or a n d bill e d b y t h e D e si g n Pr of e s si o n al. U s e of t h e t er m s u b c o ntr a ct or i n a n y ot h er pr o vi si o n of t hi s c o ntr a ct s h all n ot b e c o n str u e d t o i m pl y a ut h ori z ati o n f or D e si g n Pr of e s si o n al t o u s e s u b c o ntr a ct or s f or p erf or m a n c e of a n y s er vi c e u n d er t hi s A gr e e m e nt .

T h e Cit y i s a n i nt e n d e d b e n efi ci ar y of a n y w or k p erf or m e d b y D e si g n Pr of e s si o n al’ s s u b c o ntr a ct or f or p ur p o s e s of e st a bli s hi n g a d ut y of c ar e b et w e e n t h e s u b c o ntr a ct or a n d Cit y .

2 2. S u c c e s s or s a n d A s si g n s. All t er m s, c o n diti o n s, a n d pr o vi si o n s of t hi s A gr e e m e nt s h all a p pl y t o a n d bi n d t h e r e s p e cti v e h eir s, e x e c ut or s, a d mi ni str at or s, s u c c e s s or s, a n d a s si g n s of t h e p arti e s. N ot hi n g i n t hi s s e cti o n i s i nt e n d e d t o aff e ct t h e li mit ati o n o n a s si g n m e nt.

2 3. N o n -Di s cri mi n ati o n/ F air E m pl o y m e nt Pr a cti c e s.

( a) D e si g n Pr of e s si o n al s h all n ot, b e c a u s e of r a c e, r eli gi o u s cr e e d, c ol or , s e x, n ati o n al ori gi n al, a n c e str y , di s a bilit y, m e di c al c o n diti o n, a g e, m arit al st at u s or s e x u al ori e nt ati o n of a n y p er s o n, r ef u s e t o hir e or e m pl o y, or t o b ar or di s c h ar g e fr o m e m pl o y m e nt, or t o di s cri mi n at e i n c o m p e n s ati o n, or i n t er m s, c o n diti o n s or pri vil e g e s a n y p er s o n, a n d e v er y e m pl o y e e will r e c ei v e e q u al o p p ort u nit y f or e m pl o y m e nt a n d s h all b e gr a nt e d e q u al tr e at m e nt wit h r e s p e ct t o c o m p e n s ati o n, t er m s, c o n diti o n s or ot h er pri vil e g e s of e m pl o y m e nt, wit h o ut r e g ar d t o hi s r a c e, r eli gi o u s cr e e d, c ol or, s e x, n ati o n al ori gi n or a n c e str y.

D o c u si g n E n v el o p e I D: C 2 5 0 D 7 7 A- 7 A F 6- 4 4 D 6- 8 F 5 A- B 6 1 C 0 4 B C 3 3 7 9

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D e si g n Pr of e s si o n al S er vi c e s A gr e e m e nt ( R e vi s e d 05 . 2 02 5 ) P a g e 8 of 1 1 G ar a v a gli a Ar c hit e ct ur e, I n c.

D e si g n Pr of e s si o n al w arr a nt s a n d r e pr e s e nt s it i s a n e q u al o p p ort u nit y e m pl o y er a n d a g r e e s it s h all n ot di s cri mi n at e o n t h e b a si s of r a c e, r eli gi o u s cr e e d, c ol or, s e x, n ati o n al ori gi n, a n c e str y , di s a bilit y, m e di c al c o n diti o n, a g e, m arit al st at u s or s e x u al ori e nt ati o n i n t h e s el e cti o n a n d r et e nti o n of e m pl o y e e s, s u b c o ntr a ct or s or pr o c ur e m e nt of m at eri al s or e q ui p m e nt.

I n all s oli cit ati o n s eit h er b y c o m p etiti v e bi d di n g or n e g oti ati o n s m a d e b y D e si g n Pr of e s si o n al f or w or k t o b e p erf or m e d u n d er a n y s u b c o ntr a ct, i n cl u di n g pr o c ur e m e nt of m at eri al s or e q ui p m e nt, e a c h p ot e nti al s u b c o ntr a ct or or s u p pli er s h all b e n otifi e d b y D e si g n Pr of e s si o n al of D e si g n Pr of e s si o n al ’ s o bli g ati o n u n d er t hi s A gr e e m e nt r el ati v e t o n o n di s cri mi n ati o n a n d f air e m pl o y m e nt pr a cti c e s.

D e si g n Pr of e s si o n al s h all i n cl u d e t h e a b o v e pr o vi si o n s of t hi s s e cti o n i n e v er y s u b c o ntr a ct, i n cl u di n g pr o c ur e m e nt of m at eri al s or e q ui p m e nt.

( b) D e si g n Pr of e s si o n al a gr e e s t o c o m pl y wit h Titl e VII of t h e Ci vil Ri g ht s A ct of 1 9 6 4, a s a m e n d e d, t h e C alif or ni a F air E m pl o y m e nt Pr a cti c e s A ct, t h e A m eri c a n s wit h Di s a biliti e s A ct of 1 9 9 0, a n y ot h er a p pli c a bl e f e d er al a n d st at e l a w s a n d r e g ul ati o n s a n d Cit y or di n a n c e s a n d r e g ul ati o n s h er ei n aft er e n a ct e d .

2 4. N oti c e s. All n oti c e s or i n str u m e nt s r e q uir e d t o b e gi v e n or d eli v er e d b y l a w or t hi s Agr e e m e nt s h all b e i n writi n g a n d s h all b e eff e cti v e u p o n r e c ei pt t h er e of a n d s h all b e b y p er s o n al s er vi c e or d eli v er e d b y d e p o siti n g t h e s a m e i n a n y U nit e d St at e s P o st Offi c e, r e gi st er e d or c ertifi e d m ail, p o st a g e pr e p ai d, a d dr e s s e d t o :

If t o Cit y: Gilli a n H a e n
A s si st a nt Cit y M a n a g er
Cit y M a n a g er’
5 5 5 S a nt a Cl ar a Str e et
V all ej o , C A 9 4 5 9 0

If t o D e si g n Pr of e s si o n al : Mi c h a el G ar a v a gli a Pr e si d e nt
G ar a v a gli a Ar c hit e ct ur e, I n c.
5 8 2 M ar k et Str e et, S uit e 1 8 0 0
S a n Fr a n ci s c o, C A 9 4 1 0 4

A n y p art y m a y c h a n g e it s a d dr e s s f or r e c ei vi n g n oti c e s b y gi vi n g writt e n n oti c e of s u c h c h a n g e t o t h e ot h er p art y i n a c c or d a n c e wit h t hi s s e cti o n.

R o uti n e a d mi ni str ati v e c o m m u ni c ati o n s s h all b e m a d e p ur s u a nt t o s e cti o n 1 of E x hi bit A.

2 4. I nt e gr ati o n Cl a u s e. T hi s A gr e e m e nt, i n cl u di n g all E x hi bit s, c o nt ai n s t h e e ntir e a gr e e m e nt b et w e e n t h e p arti e s a n d s u p er s e d e s w h at e v er or al or writt e n u n d er st a n di n g t h e y m a y h a v e h a d pri or t o t h e e x e c uti o n of t hi s A gr e e m e nt. T hi s D o c u si g n E n v el o p e I D: C 2 5 0 D 7 7 A- 7 A F 6- 4 4 D 6- 8 F 5 A- B 6 1 C 0 4 B C 3 3 7 9

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D e si g n Pr of e s si o n al S er vi c e s A gr e e m e nt ( R e vi s e d 05 . 2 02 5 ) P a g e 9 of 1 1 G ar a v a gli a Ar c hit e ct ur e, I n c.

A gr e e m e nt s h all n ot b e a m e n d e d or m o difi e d e x c e pt b y a writt e n a gr e e m e nt e x e c ut e d b y e a c h of t h e p arti e s h er et o.

2 5. S e v er a bilit y Cl a u s e. S h o ul d a n y pr o vi si o n of t hi s A gr e e m e nt e v er b e d e e m e d t o b e l e g all y v oi d or u n e nf or c e a bl e, all r e m ai ni n g pr o vi si o n s s h all s ur vi v e a n d b e e nf or c e a bl e.

2 6. L a w G o v er ni n g. T hi s A gr e e m e nt s h all i n all r e s p e ct s b e g o v er n e d b y t h e l a w of t h e St at e of C alif or ni a, wit h o ut r e g ar d t o it s c o nfli ct s of l a w r ul e s. Liti g ati o n ari si n g o ut of or c o n n e ct e d wit h t hi s A gr e e m e nt s h all b e i n stit ut e d a n d m ai nt ai n e d i n t h e c o urt s of S ol a n o C o u nt y i n t h e St at e of C alif or ni a or i n t h e U nit e d St at e s Di stri ct C o urt, E a st er n Di stri ct of C alif or ni a, S a cr a m e nt o, C alif or ni a , a n d t h e p arti e s c o n s e nt t o j uri s di cti o n o v er t h eir p er s o n a n d o v er t h e s u bj e ct m att er of a n y s u c h liti g ati o n i n s u c h c o urt s, a n d c o n s e nt t o s er vi c e of pr o c e s s i s s u e d b y s u c h c o urt s.

2 7. W ai v er. W ai v er b y eit h er p art y of a n y d ef a ult, br e a c h or c o n diti o n pr e c e d e nt s h all n ot b e c o n str u e d a s a w ai v er of a n y ot h er d ef a ult, br e a c h or c o n diti o n pr e c e d e nt or a n y ot h er ri g ht h er e u n d er.

2 8. A m bi g uit y. T h e p arti e s a c k n o wl e d g e t h at t hi s i s a n e g oti at e d a gr e e m e nt , t h at t h e y h a v e h a d t h e o p p ort u nit y t o h a v e t hi s A gr e e m e nt r e vi e w e d b y t h eir r e s p e cti v e l e g al c o u n s el, a n d t h at t h e t er m s a n d c o n diti o n s of t hi s A gr e e m e nt ar e n ot t o b e c o n str u e d a g ai n st a n y p art y o n t h e b a si s of s u c h p art y' s dr aft s m a n s hi p t h er e of.

2 9. G e n d er. All pr o n o u n s a n d a n y v ari ati o n s t h er e of s h all b e d e e m e d t o r ef er t
o t h e m a s c uli n e, f e mi ni n e, n e ut er, si n g ul ar or pl ur al, a s t h e i d e ntifi c ati o n s of t h e p er s o n or p er s o n s, fir m or fir m s, c or p or ati o n or c or p or ati o n s m a y r e q uir e.

3 0. H e a di n g s . T h e s e cti o n h e a di n g s c o nt ai n e d i n t hi s A gr e e m e nt ar e i n s ert e d f or c o n v e ni e n c e o nl y a n d s h all n ot aff e ct i n a n y w a y t h e m e a ni n g or i nt er pr et ati o n of t hi s A gr e e m e nt.

3 1. C o m pli a n c e wit h L a w s. D e si g n Pr of e s si o n al will c o m pl y wit h all st at ut e s, r e g ul ati o n s a n d or di n a n c e s i n t h e p erf or m a n c e of all s er vi c e s u n d er t hi s A gr e e m e nt .

3 2. C o nfi d e nti alit y of C it y I nf or m ati o n. D uri n g t h e p erf or m a n c e of s er vi c e s u n d er t hi s Agr e e m e nt , D e si g n Pr of e s si o n al m a y g ai n a c c e s s t o a n d u s e Cit y i nf or m ati o n r e g ar di n g, b ut n ot li mit e d t o, pr o c e d ur e s, p oli ci e s, tr ai ni n g, o p er ati o n al pr a cti c e s, a n d ot h er vit al i nf or m ati o n ( h er e aft er c oll e cti v el y r ef err e d t o a s " Cit y I nf or m ati o n") w hi c h ar e v al u a bl e, s p e ci al a n d u ni q u e a s s et s of t h e C it y. D e si g n Pr of e s si o n al a gr e e s t h at it will n ot u s e a n y i nf or m ati o n o bt ai n e d a s a c o n s e q u e n c e of t h e p erf or m a n c e of s er vi c e s u n d er t hi s A gr e e m e nt f or a n y p ur p o s e ot h er t h a n f ulfill m e nt of D e si g n Pr of e s si o n al’ s s c o p e of w or k , t o pr ot e ct all Cit y I nf or m ati o n a n d tr e at it a s stri ctl y c o nfi d e nti al a n d pr o pri et ar y t o Cit y , a n d t h at it will n ot at a n y ti m e, eit h er dir e ctl y or i n dir e ctl y, di v ul g e, di s cl o s e or c o m m u ni c at e i n a n y m a n n er D o c u si g n E n v el o p e I D: C 2 5 0 D 7 7 A- 7 A F 6- 4 4 D 6- 8 F 5 A- B 6 1 C 0 4 B C 3 3 7 9

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D e si g n Pr of e s si o n al S er vi c e s A gr e e m e nt ( R e vi s e d 05 . 2 02 5 ) P a g e 1 0 of 1 1 G ar a v a gli a Ar c hit e ct ur e, I n c.
a n y Cit y I nf or m ati o n t o a n y t hir d p art y , ot h er t h a n it s o w n e m pl o y e e s, a g e nt s or s u b c o ntr a ct or s w h o h a v e a n e e d f or t h e Cit y I nf or m ati o n f or t h e p erf or m a n c e of s er vi c e s u n d er t hi s A gr e e m e nt, wit h o ut t h e pri or writt e n c o n s e nt of C it y, or a s r e q uir e d b y l a w.

D e si g n Pr of e s si o n al s h all tr e at all r e c or d s a n d w or k pr o d u ct pr e p ar e d or m ai nt ai n e d b y D e si g n Pr of e s si o n al i n t h e p erf or m a n c e of t hi s A gr e e m e nt a s c o nfi d e nti al.

A vi ol ati o n b y D e si g n Pr of e s si o n al of t hi s s e cti o n s h all b e a m at eri al vi ol ati o n of t hi s Agr e e m e nt a n d will j u stif y l e g al a n d/ or e q uit a bl e r eli ef.

D e si g n Pr of e s si o n al’ s o bli g ati o n s u n d er t hi s s e cti o n s h all s ur vi v e t h e c o m pl eti o n of s er vi c e s, e x pir ati o n or t er mi n ati o n of t hi s A gr e e m e nt .

3 3. N e w s a n d I nf or m ati o n R el e a s e. D e si g n Pr of e s si o n al a gr e e s t h at it will n ot i s s u e a n y n e w s r el e a s e s i n c o n n e cti o n wit h eit h er t h e a w ar d of t hi s A gr e e m e nt, or a n y s u b s e q u e nt a m e n d m e nt of or eff ort s u n d er t hi s A gr e e m e nt, wit h o ut fir st o bt ai ni n g r e vi e w a n d a p pr o v al of s ai d n e w s r el e a s e s fr o m Cit y t hr o u g h t h e Cit y R e pr e s e nt ati v e .

3 4. C it y R e pr e s e nt ati v e. T h e C it y R e pr e s e nt ati v e s p e cifi e d i n E x hi bit A, or t h e r e pr e s e nt ati v e' s d e si g n e e, s h all a d mi ni st er t hi s Agr e e m e nt f or t h e Cit y.

3 5. C o u nt er p art s. T h e p arti e s m a y e x e c ut e t hi s A gr e e m e nt in o n e or m or e c o u nt er p art s, e a c h of w hi c h s h all b e d e e m e d a n ori gi n al, b ut all of w hi c h t o g et h er s h all b e d e e m e d o n e a n d t h e s a m e i n str u m e nt.

3 6. F a c si mil e Si g n at ur e ; El e ctr o ni c Si g n at ur e . T hi s A gr e e m e nt s h all b e bi n di n g u p o n t h e r e c ei pt of f a c si mil e si g n at ur e s or e m ail e d b y P D F or ot h er wi s e.

A n y p er s o n tr a n s mitti n g hi s or h er si g n at ur e b y f a c si mil e or el e ctr o ni c all y s h all pr o m ptl y s e n d a n ori gi n al si g n at ur e t o t h e ot h er p art y p ur s u a nt t o t h e n oti c e pr o vi si o n of t hi s A gr e e m e nt . T h e f ail ur e t o s e n d a n ori gi n al s h all n ot aff e ct t h e bi n di n g n at ur e of t hi s A gr e e m e nt.

3 7. A ut h orit y. T h e p er s o n si g ni n g t hi s A gr e e m e nt f or D e si g n Pr of e s si o n al h er e b y r e pr e s e nt s a n d w arr a nt s t h at h e/ s h e i s f ull y a ut h ori z e d t o si g n t hi s A gr e e m e nt o n b e h alf of D e si g n Pr of e s si o n al .

3 8. E x hi bit s. T h e f oll o wi n g e x hi bit s ar e att a c h e d h er et o a n d i n c or p or at e d h er ei n b y r ef er e n c e:

E x hi bit A, e ntitl e d “S c o p e of W or k ,” i n cl u di n g a n y att a c h m e nt s E x hi bit B, e ntitl e d “C o m p e n s ati o n ,” i n cl u di n g a n y att a c h m e nt s E x hi bit C, e ntitl e d “I n s ur a n c e R e q uir e m e nt s,” i n cl u di n g att a c h m e nt s

[ SI G N A T U R E S O N F O L L O WI N G P A G E]
D o c u si g n E n v el o p e I D: C 2 5 0 D 7 7 A- 7 A F 6- 4 4 D 6- 8 F 5 A- B 6 1 C 0 4 B C 3 3 7 9

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D e si g n Pr of e s si o n al S er vi c e s A gr e e m e nt ( R e vi s e d 05 . 2 02 5 ) P a g e 1 1 of 1 1 G ar a v a gli a Ar c hit e ct ur e, I n c.

I N WI T N E S S W H E R E O F, t h e p arti e s h a v e e x e c ut e d t hi s Agr e e m e nt o n t h e d a y a n d y e ar s h o w n b el o w t h e n a m e of e a c h of t h e p arti e s.

G A R A V A G LI A A R C HI T E C T U R E, I N C.,
a C alif or ni a c or p or ati o n
B y:

Mi c h a el G ar a v a gli a
Pr e si d e nt
D A T E:
1 1 7 1 9 2 6 1 _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
V all ej o B u si n e s s Li c e n s e N o .
( Cit y S e al)

CI T Y O F V A L L E J O,
a m u ni ci p al c or p or ati o n
B y:

A n dr e w M urr a y
Cit y M a n a g er
D A T E:

A T T E S T:

B y:

D a w n A br a h a m s o n
Cit y Cl er k
A P P R O V E D A S T O C O N T E N T:

Gilli a n H a e n
A s st. Cit y M a n a g er
A P P R O V E D A S T O F O R M :

V er o ni c a N e b b
Cit y Att or n e y
A P P R O V E D A S T O I N S U R A N C E:

Ar m o n d S ar ki s
Ri s k M a n a g er
D o c u si g n E n v el o p e I D: C 2 5 0 D 7 7 A- 7 A F 6- 4 4 D 6- 8 F 5 A- B 6 1 C 0 4 B C 3 3 7 9 8/ 8/ 2 0 2 5 8/ 1 8/ 2 0 2 5

Page 101 of 346 ends

S C O P E O F W O R K

1. R e pr e s e nt ati v e s .

T h e Cit y R e pr e s e nt ati v e f or t hi s A gr e e m e nt i s:

Gilli a n H a e n
A s si st a nt Cit y M a n a g er
Cit y M a n a g er’ s Offi c e
5 5 5 S a nt a Cl ar a Str e et
V all ej o, C A 9 4 5 9 0
T el. 7 0 7 -6 4 8 -4 1 6 3 gilli a n. h a e n @ cit y of v all ej o. n et

T h e D e si g n Pr of e s si o n al’ s R e pr e s e nt ati v e f or t hi s A gr e e m e nt i s:

Mi c h a el G ar a v a gli a
Pr e si d e nt
G ar a v a gli a Ar c hit e ct ur e, I n c.
5 8 2 M ar k et Str e et, S uit e 1 8 0 0
S a n Fr a n ci s c o, C A 9 4 1 0 4
T el: ( 4 1 5) 3 9 1 -9 6 3 3
E m ail: mi k e @ g ar a v a gli a. c o m

All r o uti n e a d mi ni str ati v e c o m m u ni c ati o n s b et w e e n t h e p arti e s will b e b et w e e n t h e a b o v e n a m e d r e pr e s e nt ati v e s a n d m a y b e b y p er s o n al d eli v er y, m ail, f a c si mil e tr a n s mi s si o n or el e ctr o ni c m ail a s a gr e e d b et w e e n t h e D e si g n Pr of e s si o n al R e pr e s e nt ati v e a n d C it y’ s R e pr e s e nt ati v e .

2. S er vi c e s t o b e Pr o vi d e d . T h e s er vi c e s pr o vi d e d s h all b e a s s et f ort h i n Att a c h m e nt 1 of E x hi bit A, att a c h e d h er et o a n d i n c or p or at e d h er ei n b y t hi s r ef er e n c e .

3. Ti m e f or P erf or m a n c e. D e si g n Pr of e s si o n al will p erf or m t h e s er vi c e s a c c or di n g t o t h e s c h e d ul e c o nt ai n e d i n Att a c h m e nt 1 of E x hi bit A. If t h e s c h e d ul e c all s f or t h e s er vi c e s t o b e p erf or m e d i n p h a s e s or di s cr et e i n cr e m e nt s, D e si g n Pr of e s si o n al s h all n ot pr o c e e d fr o m o n e p h a s e or i n cr e m e nt t o t h e n e xt wit h o ut writt e n a ut h ori z ati o n fr o m t h e Cit y’ s R e pr e s e nt ati v e. D e si g n Pr of e s si o n al s h al l c o m pl et e P h a s e s 1 t hr o u g h 4 b y S e pt e m b er 3 0, 2 0 2 6 a n d P h a s e s 5 t hr o u g h 7 b y D e c e m b er 3 1 , 2 0 2 7.

4. N o S et W or k H o ur s . D e si g n Pr of e s si o n al s h all b e s ol el y r e s p o n si bl e f or d et er mi ni n g t h e w or ki n g h o ur s of it s i n di vi d u al p er s o n n el, e m pl o y e e s, a g e nt s, a n d r e pr e s e nt ati v e s wit hi n t h e li mit ati o n s ot h er wi s e pr o vi d e d b y t hi s A gr e e m e nt.

D o c u si g n E n v el o p e I D: C 2 5 0 D 7 7 A- 7 A F 6- 4 4 D 6- 8 F 5 A- B 6 1 C 0 4 B C 3 3 7 9

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D e si g n Pr of e s si o n al S er vi c e s A gr e e m e nt ( R e vi s e d 0 5. 2 0 2 5) E x hi bit A
G ar a v a gli a Ar c hit e ct ur e, I n c.

E X HI BI T A

S C O P E O F W O R K
T hi s S c o p e of W or k a d dr e s s e s t h e ar c hit e ct ur al a n d e n gi n e eri n g s er vi c e s r e q uir e d f or a s ei s mi c u p gr a d e of Q u art er s “ A” al o n g wit h a c c e s si n g a c c e s si bilit y u p gr a d e s a n d p ot e nti al M E P s y st e m u p gr a d e s. B e c a u s e of t h e hi st ori c n at ur e of t h e b uil di n g, a c o n diti o n s a s s e s s m e nt r e p ort will b e pr e p ar e d a n d a c o m pli a n c e r e vi e w of t h e pr o p o s e d w or k r el ati v e t o t h e S e cr et ar y of I nt eri or’ s St a n d ar d s f or R e h a bilit ati o n ( SI S R) i s r e q uir e d.

P h a s e 1 - Ki c k -off / P h a s e St u d y
D e si g n Pr of e s si o n al s h all m e et wit h Cit y r e pr e s e nt ati v e s t o i d e ntif y, v erif y, a n d pri oriti z e t
h e pr oj e ct g o al s, pr oj e ct b u d g et, fi n a n ci n g r e q uir e m e nt s, s u st ai n a bilit y f e at ur e s; r e vi e w all e xi sti n g d o c u m e nt ati o n , i n cl u di n g dr a wi n g s, f or t h e pr o p ert y; r e vi e w s c h e d ul e s; d et er mi n e fi n al w or k pr o d u ct attri b ut e s; a n d est a bli s h n at ur e a n d fr e q u e n c y of pr o gr e s s r e p ort s.

T a s k s d uri n g P h a s e 1 c o n si st of t h e f oll o wi n g :

• S et u p pr oj e ct i n offi c e
• S c h e d ul e a n d Att e n d a Ki c k -off M e eti n g • R e vi e w of b a si c b uil di n g c o d e s
• Fi el d M e a s ur e m e nt s - O n -sit e m e a s ur e m e nt s a n d e v al u ati o n of e xi sti n g c o n diti o n s • Ar c hit e ct ur al a n d Str u ct ur al St u d y of C o n diti o n s • P h ot o gr a p hi c d o c u m e nt ati o n of:
o m aj or i nt eri or r o o m s
o e xt eri or b uil di n g el e v ati o n s,
o a n d i m m e di at e s urr o u n d sit e c o nt e xt • E v al u at e pr e vi o u s str u ct ur al r e p ort a n d c o n si d er c o st a n d hi st ori c pr e s er v ati o n i m pli c ati o n s. C o n si d er alt er n ati v e s.
• B a s e pl a n s - Criti c al di m e n si o n s will b e c o nfir m e d i n fi el d f or u s e o n u p d ati n g e xi sti n g el e ctr o ni c dr a wi n g s. E xt eri or el e v ati o n s of e xi sti n g c o n diti o n s will b e h a n dl e d i n a si mil ar m a n n er.
• D e si g n G o al R e vi e w - R e vi e w of d e si g n a n d f u n cti o n al g o al s pr o vi d e d i n writt e n f or m b y t h e o w n er (r e q uir e d pri or t o st arti n g d e si g n). • A n i niti al (i nf or m al) SI S R r e vi e w of d e si g n g o al s will b e d o n e t o g ui d e d e si g n.

O pti o n al a d diti o n al t a s k s:
o A S C E 4 1 R e p ort
o S ei s mi c D e si g n W or k s h o p
o G e ot e c h ni c al R e p ort

D o c u si g n E n v el o p e I D: C 2 5 0 D 7 7 A- 7 A F 6- 4 4 D 6- 8 F 5 A- B 6 1 C 0 4 B C 3 3 7 9

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P h a s e 2 - S c h e m ati c D e si g n
T h e S e cr et ar y of t h e I nt eri or’ s St a n d ar d s f or R e h a bilit ati o n t h e C A Hi st ori c al B uil di n g C o d e a n d b u d g et i m pli c ati o n s will g ui d e d e ci si o n-m a ki n g.

T h e d e si g n will b e d e v el o p e d b a s e d o n t h e Cit y’ s pr o gr a m, e xi sti n g c o n diti o n s, a n d i n a c c or d a n c e wit h a p pli c a bl e l o c al, st at e, a n d f e d er al c o d e s a n d r e g ul ati o n s.

T a s k s d uri n g P h a s e 2 c o n si st of t h e f oll o wi n g:
• C o nfir m vi si o n a n d g o al s f or t h e pr oj e ct wit h Cit y st aff. • E xt eri or D e si g n - B a s e d o n t h e i nf or m ati o n r e c ei v e d fr o m Cit y st aff a n d o n t h e writt e n d e si g n g o al s, d e v el o p o n e d e si g n of t h e w or k a n d o n e s et of e xt eri or el e v ati o n s k et c h e s.
• D efi n e s tr u ct ur al s c o p e
o I d e ntif y pot e nti al li mit e d i m p a ct s t o hi st ori c f a bri c • D e si g n M e eti n g – S et u p i n p er s o n or virt u al m e eti n g t o pr e s e nt a n d r e vi e w t h e i niti al d e si g n wit h Cit y St aff.
• D e v el o p a s c h e m ati c l e v el c o st e sti m at e b a s e d o n t h e i niti al d e si g n. • S u b mit t h e s c h e m ati c d e si g n a n d c o st e sti m at e t o t h e Cit y . • M e et wit h t h e Cit y Pr oj e ct M a n a g er a n d MI H P F t o r e vi e w d e si g n.

D e si g n Pr of e s si o n al s h all pr o vi d e pri nt e d a n d/ or P D F v er si o n s of t h e d o c u m e nt s .

P h a s e 3 – D e si g n D e v el o p m e nt ( 6 0 %)

T a s k s d uri n g P h a s e 3 c o n si st of t h e f oll o wi n g:

• Bi -w e e kl y c orr e s p o n d e n c e wit h Cit y Pr oj e ct M a n a g er, eit h er a s a n e -m ail, m e eti n g or p h o n e c all t o r e vi e w a cti o n it e m s
• Dr a wi n g s will i n cl u d e m at eri al s f or t h e A H L C s u b mitt al a n d N E P A r e vi e w:
o Sit e pl a n
o Fl o or pl a n s ( e xi sti n g s h o wi n g ar e a of w or k) o I nt eri or el e v ati o n s of ar e a of w or k o I nt eri or c o n str u cti o n d et ail s t o c o or di n at e wit h str u ct ur al s c o p e o E xt eri or el e v ati o n s
o E xt eri or c o n str u cti o n d et ail s
o Writt e n s p e cifi c ati o n s t a bl e of c o nt e nt s • Pr o vi d e writt e n t e c h ni c al s p e cifi c ati o n s. • Str u ct ur al C o or di n ati o n
• M E P C o or di n ati o n a s n e e d e d
• D e v el o p a c o st e sti m at e.
• D e v el o p a St a n d ar d s C o m pli a n c e m e m o f or u s e i n t h e C E Q A / N E P A e n vir o n m e nt al r e vi e w pr o c e s s a n d t h e A H L C s u b mi s si o n. • S c h e d ul e a n d att e n d m e eti n g wit h Cit y Pr oj e ct M a n a g er a n d t h e MI H P F f or 6 0 % D o c u si g n E n v el o p e I D: C 2 5 0 D 7 7 A- 7 A F 6- 4 4 D 6- 8 F 5 A- B 6 1 C 0 4 B C 3 3 7 9

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r e vi e w
• C o or di n at e wit h Cit y t o g et o n t h e s c h e d ul e f or a n d att e n d a n i n-p er s o n m e eti n g wit h t h e Ar c hit e ct ur al H erit a g e & L a n d m ar k s C o m mi s si o n D e si g n Pr of e s si o n al t o pr o vi d e pri nt e d a n d/ or P D F v er si o n s of t h e d o c u m e nt s .

P h a s e 4 - B uil di n g P er mit D o c u m e nt s ( 9 0 %)

T a s k s d uri n g P h a s e 4 c o n si st of t h e f oll o wi n g:
• Dr a wi n g s t o i n cl u d e:
o Sit e pl a n
o Fl o or pl a n s ( e xi sti n g a n d pr o p o s e d) o I nt eri or el e v ati o n s of ar e a of w or k o I nt eri or c o n str u cti o n d et ail s t o c o or di n at e wit h str u ct ur al s c o p e o E xt eri or el e v ati o n s
o E xt eri or c o n str u cti o n d et ail s
o A c c e s si bl e p at h of tr a v el di a gr a m s • E n er g y c al c ul ati o n s c o or di n ati o n - W e will c o or di n at e o ur w or k wit h t h e w or k of t h e e n er g y c o n s ult a nt.
• Gr e e n B uil di n g C o or di n ati o n – W e will c o or di n at e o ur w or k wit h t h e w or k of t h e gr e e n b uil di n g c o n s ult a nt.
• D e v el o p a c o n str u cti o n c o st e sti m at e. • Str u ct ur al C o or di n ati o n - W e will c o or di n at e o ur w or k wit h t h e w or k of t h e str u ct ur al e n gi n e er.
• A pr e s e nt ati o n m e eti n g will b e s c h e d ul e d f or a r e vi e w a n d si g n -off o n t h e 9 0 % s et pri or t o s u b mitt al f or p er mit r e vi e w.

D e si g n Pr of e s si o n al t o pr o vi d e pri nt e d a n d/ or P D F v er si o n s of t h e d o c u m e nt s .

P h a s e 5 - B uil di n g P er mit S u b mi s si o n & M a n a g e m e nt a n d Fi n al Bi d D o c u m e nt s

T a s k s d uri n g P h a s e 5 c o n si st of t h e f oll o wi n g:
• 9 0 % Pl a n s will b e s u b mitt e d f or B uil di n g P er mit a p pli c ati o n • R e vi e w a n d r e s p o n d t o Cit y of V all ej o B uil di n g D e p art m e nt c o m m e nt s • S u b mi s si o n – P r e p are t h e d o c u m e nt ati o n a n d d eli v er it f or b uil di n g p er mit s u b mi s si o n.

C o or di n at e f or a n y si g n at ur e s o n all d o c u m e nt s f or p er mit s u b mi s si o n a n d wit h Cit y o n p a y m e nt f or t h e p er mit r e vi e w.
• M o nit ori n g - c o n si st e ntl y c h e c k wit h t h e Cit y t o s e e t h at r e vi e w s ar e b ei n g pr o c e s s e d pr o p erl y ; pr o m ptl y r e s p o n d t o r e q u e st s f or i nf or m ati o n. • R e vi si o n s - P r o vi d e t h e pl a n c h e c k er wit h i nf or m ati o n w h e n r e q u e st e d.

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• D eli v er 1 0 0 % Pl a n s, C o st E sti m at e a n d S p e cifi c ati o n s

P h a s e 6 - Bi d A s si st a n c e

T a s k s d uri n g P h a s e 6 c o n si st of t h e f oll o wi n g:

• P r o d u c e a s et of bi d n ot e s t h at pr o vi d e i nf or m ati o n n ot t y pi c all y f o u n d o n t h e dr a wi n g s.
• Bi d A s s e m bl y a n d C o or di n ati o n - a s si st i n t h e a s s e m bl y of d o c u m e nt s f or a p u bli c bi d fr o m c o ntr a ct or s.
• Sit e Vi sit - O n e sit e vi sit will b e arr a n g e d f or t h e c o ntr a ct or s t o w al k t h e sit e. W e will a n s w er t h eir q u e sti o n s a b o ut t h e pr oj e ct a s t h e y ari s e. • R e q u e st s f or I nf or m ati o n. W e will pr o vi d e a d diti o n al i nf or m ati o n w h e n t h e y ar e r e q u e st e d b y t h e c o ntr a ct or (li mit e d t o t e n ( 1 0) h o ur s). • Cl arifi c ati o n S k et c h e s / S p e cifi c ati o n s – I n di vi d u al c o ntr a ct or s m a y n e e d s p e cifi c i nf or m ati o n t o cl arif y t h eir bi d. T hi s c a n b e pr o vi d e d i n dr a wi n g or writt e n f or m (li mit e d t o t e n ( 1 0) h o ur s).
• Bi d R e vi e w a n d A n al y si s - R e vi e w a n d a n al y z e t h e c o ntr a ct or s' bi d .

D e si g n Pr of e s si o n al t o pr o vi d e pri nt e d a n d/ or P D F v er si o n s of t h e d o c u m e nt s .

P h a s e 7 - C o n str u cti o n A d mi ni str ati o n T a s k s d uri n g P h a s e 7 c o n si st of t h e f oll o wi n g:

• Sit e Vi sit s - M a k e sit e vi sit s at cr u ci al mil e st o n e s t o c h e c k o n t h e w or k a n d a n s w er c o ntr a ct or q u e sti o n s. T hi s i n cl u d e s a pr e -c o n str u cti o n m e eti n g, a n d o n e f or t h e fi n al p u n c h li st. W e e sti m at e a t ot al of s e v e n ( 7) vi sit s, w hi c h will t a k e a b o ut t w o h o ur s e a c h. • R e vi e w of e a c h S u b mitt al a n d f or a n y s u b s e q u e nt f oll o w u p r e q u e st o n t h e s a m e t o pi c. 5 b u si n e s s d a y s m u st b e all o w e d f or r e s p o n di n g fr o m d at e of r e c ei pt of e a c h S u b mitt al. It i s e x p e ct e d t h at t h e c o ntr a ct or will pr of e s si o n all y pr e p ar e S u b mitt al s f or r e vi e w b y Cit y ( 5 b u si n e s s d a y s t o r e vi e w), t h u s n ot r e q uiri n g e xt e n si v e h a n dli n g b y t h e Ar c hit e ct.
• R e vi e w of e a c h R e q u e st f or I nf or m ati o n ( R FI), a n d f or a n y s u b s e q u e nt f oll o w u p r e q u e st o n t h e s a m e t o pi c. 5 b u si n e s s d a y s m u st b e all o w e d f or r e s p o n di n g fr o m d at e of r e c ei pt of e a c h R FI. It i s e x p e ct e d t h at t h e c o ntr a ct or will pr of e s si o n all y pr e p ar e R FI s f or r e vi e w b y Cit y ( 5 b u si n e s s d a y s t o r e vi e w), t h u s n ot r e q uiri n g e xt e n si v e h a n dli n g b y t h e Ar c hit e ct.
• P a y m e nt R e vi e w / C h a n g e Or d er s - P r o vi d e r e vi e w a n d c ertifi c ati o n of t h e c o ntr a ct or’ s m o nt hl y p a y m e nt r e q u e st s. T hi s will r e q uir e t h at t h e c o ntr a ct or pr o vi d e pr o gr e s s r e p ort s b ef or e p a y m e nt s ar e i s s u e d. A n y c h a n g e or d er m u st b e p ut i n writi n g b y C o ntr a ct or a n d si g n e d b y t h e Ar c hit e ct a n d O w n er b ef or e b ei n g i n cl u d e d i n c o ntr a ct or’ s p a y r e q u e st, a n d b ef or e t h e c o n str u cti o n w or k c a n b e gi n. B ot h of t h e s e a p pr o a c h e s will mi ni mi z e diffi c ulti e s d uri n g c o n str u cti o n.

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A d diti o n al S er vi c e s

• A n A S C E 4 1 R e p ort will f urt h er h el p g ui d e t h e d e si g n of t h e s ei s mi c u p gr a d e of t h e b uil di n g. If d e e m e d d e sir a bl e, t h e n t hi s t a s k w o ul d b e c o m pl et e d i n c o nj u n cti o n wit h P h a s e 1 t a s k s t o g ui d e t h e d e si g n. • A S ei s mi c D e si g n W or k s h o p will f urt h er h el p g ui d e t h e d e si g n of t h e s ei s mi c u p gr a d e of t h e b uil di n g. If d e e m e d d e sir a bl e, t h e n t hi s t a s k w o ul d b e c o m pl et e d i n c o nj u n cti o n wit h P h a s e 1 t a s k s t o g ui d e t h e d e si g n. • A g e ot e c h ni c al r e p ort will f urt h er h el p g ui d e t h e d e si g n of t h e s ei s mi c u p gr a d e of t h e b uil di n g. If d e e m e d d e sir a bl e, t h e n t hi s t a s k w o ul d b e c o m pl et e d i n c o nj u n cti o n wit h P h a s e 1 t a s k s t o g ui d e t h e d e si g n. • C E Q A/ N E P A/ S e c 1 0 6 c o m pli a n c e.

A d diti o n al S er vi c e s: C E Q A/ N E P A/ S e c 1 0 6 c o m pli a n c e.

S C O P E O F W O R K
T a s k 1: C o m m u nit y C o n s ult ati o n
C o n d u ct p u bli c o utr e a c h f or t h e pr oj e ct b y s e n di n g c o n s ult ati o n l ett er s t o l o c al hi st ori c al s o ci eti e s a n d ot h er i nt er e st e d p arti e s t o r e q u e st a n y s p e ci al k n o wl e d g e or i nt er e st t h e y m a y h a v e i n t h e hi st ori c pr o p erti e s wit hi n t h e Ar e a of P ot e nti al Eff e ct s ( A P E). A c o p y of c orr e s p o n d e n c e will b e a p p e n d e d t o t h e Fi n di n g of Eff e ct s R e p ort.

T a s k 2: N ati v e A m eri c a n C o n s ult ati o n C o nt a ct t h e N ati v e A m eri c a n H erit a g e C o m mi s si o n t o r e q u e st a S a cr e d L a n d s Fil e ( S L F) S e ar c h f or t h e pr oj e ct. If r e q u e st e d t o d o s o b y t h e Cit y of V all ej o, a c q uir e t h e A s s e m bl y Bill ( A B) 5 2 li st s of p ot e nti all y i nt er e st e d tri b e s. Dr aft A B 5 2 c o n s ult ati o n l ett er s o n t h e b e h alf of t h e Cit y of V all ej o t o i niti at e c o n s ult ati o n, a s r e q uir e d a n d f or w ar d t h e s e l ett er s t o t h e Cit y of V all ej o. If r e q u e st e d t o p arti ci p at e, c o n s ult a nt will b e a v ail a bl e t o di s c u s s a n y tri b al c o n c er n s d uri n g o n e c o nf er e n c e c all. T h e r e s ult s of t h e S L F a n d all c orr e s p o n d e n c e will b e a p p e n d e d t o t h e r e p ort.

Pl e a s e n ot e, if t h e Cit y of V all ej o o pt s t o c o m pl et e N ati v e A m eri c a n C o n s ult ati o n, T a s k 2 will n ot b e p erf or m e d or bill e d.

T a s k 3: Ar c hi v al R e s e ar c h
C o n d u ct r e s e ar c h t o d et er mi n e t h e l a n d u s e hi st or y of t h e s u bj e ct pr o p ert y a n d it s c o n stit u e nt hi st ori c-er a b uil di n g s a s w ell a s r e s e ar c hi n g t h e i d e ntiti e s a n d si g nifi c a n c e of it s ar c hit e ct a n d it s b uil d er. R e s e ar c h will b e p erf or m e d t hr o u g h t h e Cit y of V all ej o, t h e N R H P n o mi n ati o n of t h e s u bj e ct pr o p ert y, a n d ot h er ar c hi v e s a n d r e p o sit ori e s i n cl u di n g o nli n e r e s o ur c e s a s n e c e s s ar y. T h e p ur p o s e of t hi s t a s k i s t o c oll e ct i nf or m ati o n a b o ut t h e pr o p ert y, n ei g h b or h o o d, Cit y, a n d a n y ot h er r el e v a nt hi st ori c t h e m e s. I nf or m ati o n c oll e ct e d d uri n g r e s e ar c h will i nf or m o ur pr o d u cti o n of b ot h a n arr ati v e hi st or y of t h e s u bj e ct pr o p ert y a n d a n y hi st ori c c o nt e xt s r e q uir e d t o s er v e a s fr a m e w or k s f or hi st ori c al e v al u ati o n.

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G ar a v a gli a Ar c hit e ct ur e, I n c.

C o m pl et e a r e c or d s s e ar c h f or c ult ur al r e s o ur c e s ( ar c h a e ol o gi c al a n d hi st ori c al) at t h e N ort h w e st I nf or m ati o n C e nt er ( N WI C) i n R o h n ert P ar k, C alif or ni a. T h e r e s ult s will b e s u m m ari z e d t o c h ar a ct eri z e t h e st at u s a n d e xt e nt of pr e vi o u s c ult ur al r e s o ur c e st u di e s c o m pl et e d i n t h e pr oj e ct ar e a (i n cl u di n g a o n e -mil e r a di u s), a n d t o h el p pr e di ct t h e t y p e s of r e s o ur c e s e x p e ct e d wit hi n t h e b o u n d ari e s of t h e pr oj e ct sit e.

T a s k 4: R e p ort wit h A s s e s s m e nt of Eff e ct s/I m p a ct s P r o d u c e a r e p ort wit h s u m m ar y of fi n di n g s, pr oj e ct d e s cri pti o n, m et h o d ol o g y, hi st ori c c o nt e xt, d e s cri pti o n of hi st ori c pr o p erti e s, a s s e s s m e nt of eff e ct s, a n d bi bli o gr a p h y, wit h pr e vi o u sl y pr o d u c e d D P R 5 2 3 or 1 0 -9 0 0 f or m s a n d r el e v a nt m a p pi n g att a c h e d i n a p p e n di c e s. Hi st ori c c o nt e xt will b e s u m m ari z e d b a s e d o
n i nf or m ati o n pr o vi d e d i n pr e vi o u s st u di e s. D e s cri pti o n of hi st ori c pr o p erti e s will r el y o n pr e vi o u s e v al u ati o n s f or c h ar a ct er -d efi ni n g f e at ur e s a n d will al s o n ot e c urr e nt c o n diti o n s. A n a s s e s s m e nt of eff e ct s will e v al u at e t h e pr o p o s e d pr oj e ct s’ p ot e nti al eff e ct s o n t h e s u bj e ct hi st ori c pr o p erti e s, utili zi n g e xi sti n g S e cr et ar y of t h e I nt eri or’ s St a n d ar d s f or t h e Tr e at m e nt of Hi st ori c Pr o p erti e s ( S OI St a n d ar d s) a n al y si s. T h e r e p ort will al s o di s c u s s i m p a ct s t o hi st ori c al r e s o ur c e s u n d er C E Q A.

T a s k 5: S H P O C o n s ult ati o n L ett er
P r o d u c e c o nt e nt f or a c o v er l ett er t h at t h e Cit y of V all ej o c a n s u b mit t o C alif or ni a O H P i n c o m pli a n c e wit h S e cti o n 1 0 6 c o n s ult ati o n r e q uir e m e nt s.

T a s k 6: R e s p o n s e t o C o m m e nt s
R e s p o n d t o u p t o o n e ( 1) r o u n d of c o m m e nt fr o m t h e Cit y of V all ej o a n d u p t o t
w o ( 2) r o u n d s of c o m m e nt fr o m C alif or ni a S H P O, i n cl u di n g u p t o t hr e e ( 3) p h o n e m e eti n g s if r e q uir e d. A d diti o n al r o u n d s of c o m m e nt a n d i n -p er s o n m e eti n g s ar e o ut si d e t hi s s c o p e of w or k a n d will r e q uir e a b u d g et a dj u st m e nt.

K e y U n d er st a n di n g s
• T h e Cit y of V all ej o i s t h e l e a d a g e n c y. • T h e s u bj e ct hi st ori c pr o p ert y h a s b e e n pr e vi o u sl y e v al u at e d a n d will n ot r e q uir e fi el d p h ot o gr a p h y or r e c or d ati o n o n D P R 5 2 3 s eri e s f or m s. If t h e i niti al p h a s e of t h e st u d y r e v e al s b uilt e n vir o n m e nt r e s o ur c e s t h at r e q uir e e v al u ati o n, a b u d g et a dj u st m e nt will b e n e c e s s ar y. • F or t h e p ur p o s e of pr o vi di n g a c o st pr o p o s al, it i s u n d er st o o d t h at t h e pl a n will pr o vi d e e xi sti n g a n al y si s of c o nf or m a n c e of t h e pr o p o s e d pr oj e ct s t o t h e S OI St a n d ar d s. If a S OI St a n d ar d s a n al y si s n e e d s t o b e p erf or m e d, a b u d g et a dj u st m e nt will b e n e c e s s ar y.

D eli v er a bl e s
• Dr aft t e c h ni c al r e p ort i n Mi cr o s oft W or d f or m at wit h t h e f oll o wi n g s e cti o n s:
o S u m m ar y of Fi n di n g s
o Pr oj e ct D e s cri pti o n
o R e g ul at or y C o nt e xt
o M et h o d ol o g y
D o c u si g n E n v el o p e I D: C 2 5 0 D 7 7 A- 7 A F 6- 4 4 D 6- 8 F 5 A- B 6 1 C 0 4 B C 3 3 7 9

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D e si g n Pr of e s si o n al S er vi c e s A gr e e m e nt ( R e vi s e d 0 5. 2 0 2 5) E x hi bit A
G ar a v a gli a Ar c hit e ct ur e, I n c.
o Hi st ori c C o nt e xt
o D e s cri pti o n of Hi st ori c Pr o p erti e s, o A s s e s s m e nt of Eff e ct s/i m p a ct s, a n d o Bi bli o gr a p h y
o A p p e n di c e s: A P E m a p s, pr e p ar er s’ q u alifi c ati o n s, 1 0 -9 0 0 f or m s, N ati v e A m eri c a n c o n s ult ati o n r e s ult s, c orr e ct a n d c o m m u nit y c o n s ult ati o n r e s ult s

A s s u m pti o n s
• T h e A P E will c o n si st of t h e s u bj e ct p ar c el a s w ell a s st a gi n g a n d a c c e s s ar e a s; a c h a n g e i n t h e A P E will n e c e s sit at e a b u d g et a dj u st m e nt. • It i s a s s u m e d t h at r e c e nt p h ot o gr a p h s of t h e s u bj e ct pr o p ert y will b e pr o vi d e d b y t h e cli e nt or t h e Cit y of V all ej o a n d t h at n o fi el d vi sit will b e c o n d u ct e d; if fi el d p h ot o gr a p h y i s r e q uir e d a b u d g et a dj u st m e nt will b e n e c e s s ar y
• F or t h e p ur p o s e of t hi s pr o p o s al, it i s a s s u m e d t h at a Fi n di n g of N o A d v er s e Eff e ct will b e pr o d u c e d; if t h e st u d y r e v e al s p ot e nti al a d v er s e eff e ct s t o hi st ori c pr o p erti e s/ n e g ati v e i m p a ct s t o hi st ori c al r e s o ur c e s a n d miti g ati o n m e a s ur e s m u st b e d e v el o p e d, a b u d g et a dj u st m e nt will b e n e c e s s ar y.
• N o i n-p er s o n m e eti n g s ar e i n cl u d e d i n t hi s s c o p e of w or k. • C o st s f or t h e s e A d diti o n al S er vi c e s ar e tr a n sf er a bl e b et w e e n t a s k s. • D eli v er a bl e s will b e s u b mitt e d i n el e ctr o ni c f or m at. Pr o d u cti o n a n d tr a n s mi s si o n of p h y si c al c o pi e s i s o ut si d e t h e s c o p e of w or k a n d will r e q uir e a b u d g et a dj u st m e nt.

D o c u si g n E n v el o p e I D: C 2 5 0 D 7 7 A- 7 A F 6- 4 4 D 6- 8 F 5 A- B 6 1 C 0 4 B C 3 3 7 9

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D e si g n Pr of e s si o n al S er vi c e s A gr e e m e nt ( R e vi s e d 0 5. 2 0 2 5) E x hi bit B
G ar a v a gli a Ar c hit e ct ur e, I n c.

E X HI BI T B

C O M P E N S A TI O N

1. D e si g n Pr of e s si o n al ’ s C o m p e n s ati o n.

A. S er vi c e s : Cit y a gr e e s t o p a y D e si g n Pr of e s si o n al , at t h e r at e ( s) s p e cifi e d i n Att a c h m e nt 1 of E x hi bit B , f or t h o s e s er vi c e s s et f ort h i n E x hi bit A of t hi s Agr e e m e nt a n d f or all a ut h ori z e d r ei m b ur s a bl e e x p e n s e s , f or a t ot al n ot t o e x c e e d T w o H u n dr e d Ni n et e e n T h o u s a n d T hr e e H u n dr e d a n d Si xt y D oll ar s a n d Z er o C e nt s ($ 2 1 9, 3 6 0) , u p o n s ati sf a ct or y c o m pl eti o n of t h e s er vi c e s a n d d eli v er y of t h e w or k pr o d u ct .

D e si g n Pr of e s si o n al s h all n otif y Cit y i n writi n g n o l at er t h a n t hirt y (3 0) d a y s pri or t o t h e e sti m at e d d at e w h e n D e si g n Pr of e s si o n al will h a v e bill e d Cit y t h e m a xi m u m p a y m e nt a m o u nt p er mitt e d u n d er t hi s A gr e e m e nt, a n d D e si g n Pr of e s si o n al s h all pr o vi d e Cit y wit h a n e sti m at e of t h e a d diti o n al c o m p e n s ati o n r e q uir e d t o c o m pl et e t h e pr oj e ct.

B. A d diti o n al S er vi c e s :

1. A d diti o n al S er vi c e s ar e t h o s e s er vi c e s r el at e d t o t h e s c o p e of S er vi c e s of D e si g n Pr of e s si o n al a s s et f ort h i n E x hi bit A b ut n ot a nti ci p at e d at t h e ti m e of e x e c uti o n of t hi s Agr e e m e nt . A d diti o n al S er vi c e s s h all b e pr o vi d e d o nl y w h e n a S u p pl e m e nt al A gr e e m e nt a ut h ori zi n g s u c h A d diti o n al S er vi c e s i s a p pr o v e d b y t h e C it y M a n a g er, or hi s or h er d e si g n e e. Cit y r e s er v e s t h e ri g ht t o p erf or m a n y A d diti o n al S er vi c e s wit h it s o w n st aff or t o r et ai n ot h er D e si g n Pr of e s si o n al s t o p erf or m A d diti o n al S er vi c e s.

2. D e si g n Pr of e s si o n al ’ s c o m p e n s ati o n f or A d diti o n al S er vi c e s s h all b e b a s e d o n t h e t ot al n u m b er of h o ur s s p e nt o n A d diti o n al S er vi c e s m ulti pli e d b y t h e e m pl o y e e s' a p pr o pri at e bill a bl e h o url y r at e . C it y, at it s o pti o n, m a y n e g oti at e a fi x e d f e e f or s o m e or all A d diti o n al S er vi c e s a s t h e n e e d ari s e s. W h er e a fi x e d f e e f or A d diti o n al S er vi c e s i s e st a bli s h e d b y m ut u al Agr e e m e nt b et w e e n C it y a n d D e si g n Pr of e s si o n al , c o m p e n s ati o n t o D e si g n Pr of e s si o n al s h all n ot e x c e e d t h e fi x e d f e e a m o u nt.

2 . D e si g n Pr of e s si o n al ’ s R ei m b ur s a bl e E x p e n s e s. R ei m b ur s a bl e E x p e n s e s s h all b e li mit e d t o a ct u al r e a s o n a bl e e x p e n dit ur e s of D e si g n Pr of e s si o n al f or e x p e n s e s t h at ar e n e c e s s ar y f or t h e pr o p er c o m pl eti o n of t h e S er vi c e s a n d s h all o nl y b e p a y a bl e if s p e cifi c all y a ut h ori z e d i n a d v a n c e b y C it y.

3 . P a y m e nt s t o D e si g n Pr of e s si o n al .

A. P a y m e nt s t o D e si g n Pr of e s si o n al s h all b e m a d e wit hi n a r e a s o n a bl e ti m e aft er r e c ei pt of D e si g n Pr of e s si o n al ’ s i n v oi c e, s ai d p a y m e nt s t o b e m a d e i n D o c u si g n E n v el o p e I D: C 2 5 0 D 7 7 A- 7 A F 6- 4 4 D 6- 8 F 5 A- B 6 1 C 0 4 B C 3 3 7 9

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D e si g n Pr of e s si o n al S er vi c e s A gr e e m e nt ( R e vi s e d 0 5. 2 0 2 5) E x hi bit B
G ar a v a gli a Ar c hit e ct ur e, I n c.
pr o p orti o n t o s er vi c e s p erf or m e d. D e si g n Pr of e s si o n al m a y r e q u e st p a y m e nt o n a m o nt hl y b a si s. D e si g n Pr of e s si o n al s h all b e r e s p o n si bl e f or t h e c o st of s u p pl yi n g all d o c u m e nt ati o n n e c e s s ar y t o v erif y t h e m o nt hl y billi n g s t o t h e s ati sf a cti o n of C it y.

B. All i n v oi c e s s u b mitt e d b y D e si g n Pr of e s si o n al s h all c o nt ai n t h e f oll o wi n g i nf or m ati o n:

1. D e s cri pti o n of s er vi c e s bill e d u n d er t hi s i n v oi c e

2. D at e of I n v oi c e I s s u a n c e

3. S e q u e nti al I n v oi c e N u m b er

4. C it y’ s P ur c h a s e Or d er N u m b er (if i s s u e d)

5. S o ci al S e c urit y N u m b er or T a x p a y er I d e ntifi c ati o n N u m b er 6 . A m o u nt of t hi s I n v oi c e (It e mi z e all R ei m b ur s a bl e E x p e n s e s ”) 7 . T ot al Bill e d t o D at e

C. It e m s s h all b e s e p ar at e d i nt o S er vi c e s a n d R ei m b ur s a bl e E x p e n s e s.

Billi n g s t h at d o n ot c o nf or m t o t h e f or m at o utli n e d a b o v e s h all b e r et ur n e d t o D e si g n Pr of e s si o n al f or c orr e cti o n. Cit y s h all n ot b e r e s p o n si bl e f or d el a y s i n p a y m e nt t o D e si g n Pr of e s si o n al r e s ulti n g fr o m D e si g n Pr of e s si o n al ’ s f ail ur e t o c o m pl y wit h t h e i n v oi c e f or m at d e s cri b e d a b o v e.

D. R e q u e st f or p a y m e nt s h all b e s e nt t o:

I v ett e Ir a h et a
E c o n o mi c D e v el o p m e nt Pr o gr a m M a n a g er E c o n o mi c D e v el o p m e nt D e p art m e nt
5 5 5 S a nt a Cl ar a Str e et
V all ej o, C A 9 4 5 9 0
I v ett e.ir a h et a @ cit y of v all ej o. n et

4 . A c c o u nti n g R e c or d s of D e si g n Pr of e s si o n al . D e si g n Pr of e s si o n al s h all m ai nt ai n f or t hr e e ( 3) y e ar s aft er c o m pl eti o n of all s er vi c e s h er e u n d er, all r e c or d s u n d er t hi s A gr e e m e nt , i n cl u di n g, b ut n ot li mit e d t o, r e c or d s of D e si g n Pr of e s si o n al ’ s dir e ct s al ar y c o st s f or all S er vi c e s a n d A d diti o n al S er vi c e s p erf or m e d u n d er t hi s A gr e e m e nt a n d r e c or d s of D e si g n Pr of e s si o n al ’ s R ei m b ur s a bl e E x p e n s e s, i n a c c or d a n c e wit h g e n er all y a c c e pt e d a c c o u nti n g pr a cti c e s . D e si g n Pr of e s si o n al s h all k e e p s u c h r e c or d s a v ail a bl e f or a u dit, i n s p e cti o n a n d c o p yi n g b y r e pr e s e nt ati v e s of t h e Cit y’ s Fi n a n c e D e p art m e nt or ot h er g o v er n m e nt a g e n ci e s d uri n g r e g ul ar b u si n e s s h o ur s u p o n t w e nt y f o ur ( 2 4) h o ur s’ n oti c e .

T h e o bli g ati o n s of D e si g n Pr of e s si o n al u n d er t hi s se cti o n s h all s ur vi v e t hi s A gr e e m e nt.

5 . T a x e s. D e si g n Pr of e s si o n al s h all p a y, w h e n a n d a s d u e, a n y a n d all t a x e s i n c urr e d a s a r e s ult of D e si g n Pr of e s si o n al ’ s c o m p e n s ati o n h er e u n d er, i n cl u di n g D o c u si g n E n v el o p e I D: C 2 5 0 D 7 7 A- 7 A F 6- 4 4 D 6- 8 F 5 A- B 6 1 C 0 4 B C 3 3 7 9

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G ar a v a gli a Ar c hit e ct ur e, I n c.
e sti m at e d t a x e s, a n d s h all pr o vi d e C it y wit h pr o of of s u c h p a y m e nt s u p o n r e q u e st.

6 . T a x p a y er I d e ntifi c ati o n N u m b er. D e si g n Pr of e s si o n al s h all pr o vi d e Cit y wit h D e si g n Pr of e s si o n al’ s c o m pl et e R e q u e st f or T a x p a y er I d e ntifi c ati o n N u m b er a n d C ertifi c ati o n, F or m W -9, a s i s s u e d b y t h e I nt er n al R e v e n u e S er vi c e , a n d a n y ot h er St at e or l o c al t a x i d e ntifi c ati o n n u m b er r e q u e st e d b y Cit y.

D o c u si g n E n v el o p e I D: C 2 5 0 D 7 7 A- 7 A F 6- 4 4 D 6- 8 F 5 A- B 6 1 C 0 4 B C 3 3 7 9

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D e si g n Pr of e s si o n al S er vi c e s A gr e e m e nt ( R e vi s e d 0 5. 2 0 2 5) E x hi bit B – Att a c h m e nt 1
G ar a v a gli a Ar c hit e ct ur e, I n c.

E X HI BI T B
A T T A C H M E N T 1

Q u art er s “ A"
2 0 2 4 1 2 0

G R A N D T O T A L : $ 2 1 9, 3 6 0. 0 0
D o c u si g n E n v el o p e I D: C 2 5 0 D 7 7 A- 7 A F 6- 4 4 D 6- 8 F 5 A- B 6 1 C 0 4 B C 3 3 7 9

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D e si g n Pr of e s si o n al S er vi c e s A gr e e m e nt ( R e vi s e d 0 5. 2 0 2 5) E x hi bit C
G ar a v a gli a Ar c hit e ct ur e, I n c.

E X HI BI T C

I N S U R A N C E R E Q UI R E M E N T S

D e si g n Pr of e s si o n al s h all pr o c ur e a n d m ai nt ai n f or t h e d ur ati o n of t hi s A gr e e m e nt, i n cl u di n g a n y e xt e n si o n s t h er et o, i n s ur a n c e a g ai n st cl ai m s f or i nj uri e s t o p er s o n s or d a m a g e s t o pr o p ert y w hi c h m a y ari s e fr o m or i n c o n n e cti o n wit h t h e p erf or m a n c e of s er vi c e s h er e u n d er b y t h e D e si g n Pr of e s si o n al , t h eir a g e nt s, r e pr e s e nt ati v e s, or e m pl o y e e s or s u b c o ntr a ct or s.

1. Mi ni m u m S c o p e of I n s ur a n c e . C o v er a g e s h all b e at l e a st a s br o a d a s:

A. I n s ur a n c e S er vi c e s Offi c e f or m n u m b er G L 0 0 0 2 c o v eri n g C o m pr e h e n si v e G e n er al Li a bilit y a n d I n s ur a n c e S er vi c e s Offi c e f or m n u m b er G L 0 4 0 4 c o v eri n g Br o a d F or m C o m pr e h e n si v e G e n er al Li a bilit y; or I n s ur a n c e S er vi c e s Offi c e C o m m er ci al G e n er al Li a bilit y c o v er a g e ( o c c urr e n c e f or m C G 0 0 0 1).

B. I n s ur a n c e S er vi c e s Offi c e f or m n u m b er C A 0 0 0 1 c o v eri n g A ut o m o bil e Li a bilit y, c o d e 1 a n y a ut o a n d e n d or s e m e nt C A 0 0 2 5 .

C. W or k er s' C o m p e n s ati o n i n s ur a n c e a s r e q uir e d b y t h e St at e of C alif or ni a a n d E m pl o y er' s Li a bilit y I n s ur a n c e.

D. Pr of e s si o n al Li a bilit y i n s ur a n c e a p pr o pri at e t o t h e D e si g n Pr of e s si o n al ’ s pr of e s si o n ( Err or s a n d O mi s si o n).

2. Mi ni m u m Li mit s of I n s ur a n c e. D e si g n Pr of e s si o n al s h all m ai nt ai n li mit s n o l e s s t h a n:

A. G e n er al Li a bilit y: $ 1 , 0 0 0, 0 0 0. 0 0 p er o c c urr e n c e f or b o dil y i nj ur y, p er s o n al i nj ur y, a n d pr o p ert y d a m a g e. If C o m m er ci al G e n er al Li a bilit y I n s ur a n c e or ot h er f or m wit h a g e n er al a g gr e g at e li mit i s u s e d, c o v er a g e s h all b e t wi c e t h e p er o c c urr e n c e a m o u nt .

B. A ut o m o bil e Li a bilit y: $ 1, 0 0 0, 0 0 0 . 0 0 p er a c ci d e nt f or b o dil y i nj ur y a n d pr o p ert y d a m a g e.

C. W or k er s’ C o m p e n s ati o n a n d E m pl o y er' s Li a bilit y: $ 1, 0 0 0, 0 0 0 . 0 0 p er a c ci d e nt f or b o dil y i nj ur y or di s e a s e. If B orr o w er i s n ot s u bj e ct t o C alif or ni a W or k er s’ C o m p e n s ati o n r e q uir e m e nt s, B orr o w er s h all fil e a c o m pl et e d c ertifi c at e of e x e m pti o n f or m w hi c h m a y b e o bt ai n e d fr o m t h e Cit y of V all ej o pri or t o c o m m e n ci n g a n y a cti vit y a ut h ori z e d h er e u n d er.

D. Pr of e s si o n al Li a bilit y , ( Err or s a n d O mi s si o n): $ 1, 0 0 0, 0 0 0. 0 0 c o v er a g e c o nti n ui n g f or 3 y e ar s aft er c o m pl eti o n of s er vi c e s r e n d er e d.

D o c u si g n E n v el o p e I D: C 2 5 0 D 7 7 A- 7 A F 6- 4 4 D 6- 8 F 5 A- B 6 1 C 0 4 B C 3 3 7 9

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D e si g n Pr of e s si o n al S er vi c e s A gr e e m e nt ( R e vi s e d 0 5. 2 0 2 5) E x hi bit C
G ar a v a gli a Ar c hit e ct ur e, I n c.

3. D e d u cti bl e a n d S elf -I n s ur e d R et e nti o n. A n y d e d u cti bl e s or s elf -i n s ur e d r et e nti o n gr e at er t h a n $ 1 0, 0 0 0 m u st b e d e cl ar e d t o a n d a p pr o v e d b y t h e Cit y ’ s Ri s k M a n a g er . If t h e d e d u cti bl e s or s elf -i n s ur e d r et e nti o n li mit i s u n a c c e pt a bl e t o t h e Cit y’ s Ri s k M a n a g er, at hi s or h er o pti o n, t h e i n s ur er s h all eit h er r e d u c e or eli mi n at e s u c h d e d u cti bl e s or s elf -i n s ur e d r et e nti o n a s r e s p e ct s t h e Cit y of V all ej o , it s offi c er s, offi ci al s, e m pl o y e e s a n d v ol u nt e er s; or t h e D e si g n Pr of e s si o n al s h all pr o c ur e a b o n d g u ar a nt e ei n g p a y m e nt of l o s s e s a n d r el at e d i n v e sti g ati o n s, cl ai m a d mi ni str ati o n a n d d ef e n s e e x p e n s e s.

4. Ot h er I n s ur a n c e Pr o vi si o n s . T h e g e n er al li a bilit y a n d a ut o m o bil e li a bilit y p oli ci e s , a s c a n b e pr o vi d e d, ar e t o c o nt ai n, or b e e n d or s e d t o c o nt ai n, t h e f oll o wi n g pr o vi si o n s:

A. T h e Cit y of V all ej o , it s offi c er s, offi ci al s, e m pl o y e e s, a g e nt s a n d v ol u nt e er s a
r e t o b e c o v er e d a s a d diti o n al i n s ur e d s a s r e s p e ct s; li a bilit y, i n cl u di n g d ef e n s e c o st s, ari si n g o ut of a cti viti e s p erf or m e d b y or o n b e h alf of t h e D e si g n Pr of e s si o n al ; pr o d u ct s a n d c o m pl et e d o p er ati o n s of t h e D e si g n Pr of e s si o n al ; pr e mi s e s o w n e d, o c c u pi e d or u s e d b y t h e D e si g n Pr of e s si o n al ; or a ut o m o bil e s o w n e d, l e a s e d hir e d or b orr o w e d b y t h e D e si g n Pr of e s si o n al . T h e c o v er a g e s h all c o nt ai n n o s p e ci al li mit ati o n s o n t h e s c o p e of pr ot e cti o n aff or d e d t o t h e Cit y of V all ej o , it s offi c er s, offi ci al s, e m pl o y e e s, a g e nt s or v ol u nt e er s. T h e i n s ur a n c e i s t o b e i s s u e d b y c o m p a ni e s li c e n s e d t o d o b u si n e s s i n t h e St at e of C alif or ni a.

B. F or a n y cl ai m s r el at e d t o t hi s pr oj e ct, t h e D e si g n Pr of e s si o n al ' s i n s ur a n c e c o v er a g e s h all b e pri m ar y i n s ur a n c e a s r e s p e ct s t h e Cit y of V all ej o , it s offi c er s, offi ci al s, e m pl o y e e s, a g e nt s a n d v ol u nt e er s. A n y i n s ur a n c e or s elf -i n s ur a n c e m ai nt ai n e d b y t h e Cit y of V all ej o , it s offi c er s, offi ci al s, e m pl o y e e s, a g e nt s or v ol u nt e er s s h all b e e x c e s s of t h e D e si g n Pr of e s si o n al ' s i n s ur a n c e a n d s h all n ot c o ntri b ut e wit h it.

C. A n y f ail ur e t o c o m pl y wit h r e p orti n g or ot h er pr o vi si o n s of t h e p oli ci e s i n cl u di n g br e a c h e s of w arr a nti e s s h all n ot aff e ct c o v er a g e pr o vi d e d t o t h e Cit y, it s offi c er s, offi ci al s, e m pl o y e e s, a g e nt s or v ol u nt e er s.

D. T h e D e si g n Pr of e s si o n al ' s i n s ur a n c e s h all a p pl y s e p ar at el y t o e a c h i n s ur e d a g ai n st w h o m cl ai m i s m a d e or s uit i s br o u g ht, e x c e pt wit h r e s p e ct t o t h e li mit s of t h e i n s ur er' s li a bilit y.

E. E a c h i n s ur a n c e p oli c y r e q uir e d b y t hi s cl a u s e s h all b e e n d or s e d t o st at e t h at c o v er a g e s h all n ot b e s u s p e n d e d, v oi d e d, c a n c el e d b y eit h er p art y, r e d u c e d i n c o v er a g e or i n li mit s e x c e pt aft er t hirt y ( 3 0) d a y s' pri or writt e n n oti c e b y c ertifi e d m ail, r et ur n r e c ei pt r e q u e st e d, h a s b e e n gi v e n t o t h e Cit y.

F. T h e w or k er s’ c o m p e n s ati o n a n d e m pl o y er’ s li a bilit y p oli c y r e q uir e d h er e u n d er s h all b e e n d or s e d t o st at e t h at t h e w or k er s' c o m p e n s ati o n c arri er D o c u si g n E n v el o p e I D: C 2 5 0 D 7 7 A- 7 A F 6- 4 4 D 6- 8 F 5 A- B 6 1 C 0 4 B C 3 3 7 9

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D e si g n Pr of e s si o n al S er vi c e s A gr e e m e nt ( R e vi s e d 0 5. 2 0 2 5) E x hi bit C
G ar a v a gli a Ar c hit e ct ur e, I n c.
w ai v e s it s ri g ht of s u br o g ati o n a g ai n st Cit y, it s offi c er s, offi ci al s, e m pl o y e e s, a g e nt s a n d v ol u nt e er s, w hi c h mi g ht ari s e b y r e a s o n of p a y m e nt u n d er s u c h p oli c y i n c o n n e cti o n wit h D e si g n Pr of e s si o n al ’ s p erf or m a n c e u n d er t hi s A gr e e m e nt.

5. A c c e pt a bilit y of I n s ur er s . I n s ur a n c e i s t o b e pl a c e d wit h i n s ur er s wit h a c urr e nt A. M. B e st' s r ati n g of n o l e s s t h a n A: VII.

6. V erifi c ati o n of C o v er a g e . D e si g n Pr of e s si o n al s h all f ur ni s h t h e Cit y wit h ori gi n al c ertifi c at e s of i n s ur a n c e f or all i n s ur a n c e s r e q uir e d b y t hi s A gr e e m e nt a n d e n d or s e m e nt s eff e cti n g g e n er al a n d a ut o m o bil e li a bilit y i n s ur a n c e c o v er a g e r e q uir e d b y t hi s cl a u s e. T h e e n d or s e m e nt s ar e t o b e si g n e d b y a p er s o n a ut h ori z e d b y t h at i n s ur er t o bi n d c o v er a g e o n it s b e h alf. All e n d or s e m e nt s ar e t o b e r e c ei v e d a n d a p pr o v e d b y t h e Cit y Att or n e y b ef or e w or k c o m m e n c e s. T h e Cit y r e s er v e s t h e ri g ht t o r e q uir e c o m pl et e, c ertifi e d c o pi e s of all r e q uir e d i n s ur a n c e p oli c i e s, i n cl u di n g e n d or s e m e nt s aff e cti n g t h e c o v er a g e, b y t hi s A gr e e m e nt at a n y ti m e. All v erifi c ati o n of c o v er a g e a n d ot h er i n s ur a n c e d o c u m e nt s s h all b e m ail e d t o t h e f oll o wi n g a d dr e s s or t o a n y ot h er s u b s e q u e nt a d dr e s s a s m a y b e dir e ct e d i n writi n g b y t h e Cit y Att or n e y:

Cit y of V all ej o
Att n: Cit y Att or n e y
5 5 5 S a nt a Cl ar a Str e et
V all ej o, C A 9 4 5 9 0

7. S u b c o ntr a ct or s . D e si g n Pr of e s si o n al s h all i n cl u d e all s u b c o ntr a ct or s a s i n s ur e d s u n d er it s p oli ci e s or s h all f ur ni s h s e p ar at e c ertifi c at e s a n d e n d or s e m e nt s f or e a c h s u bc o ntr a ct or . All c o v er a g e s f or s u bc o ntr a ct or s s h all b e s u bj e ct t o all of t
h e r e q uir e m e nt s st at e d h er ei n.

8. P a y m e nt Wit h h ol d . Cit y will wit h h ol d p a y m e nt s t o D e si g n Pr of e s si o n al if t h e c ertifi c at e s of i n s ur a n c e a n d e n d or s e m e nt s r e q uir e d i n P ar a gr a p h F, a b o v e, ar e c a n c el e d or D e si g n Pr of e s si o n al ot h er wi s e c e a s e s t o b e i n s ur e d a s r e q uir e d h er ei n.

D o c u si g n E n v el o p e I D: C 2 5 0 D 7 7 A- 7 A F 6- 4 4 D 6- 8 F 5 A- B 6 1 C 0 4 B C 3 3 7 9

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E X HI BI T C – IN S U R A N C E R E Q UI R E M E N T S

D o c u si g n E n v el o p e I D: C 2 5 0 D 7 7 A- 7 A F 6- 4 4 D 6- 8 F 5 A- B 6 1 C 0 4 B C 3 3 7 9

Page 117 of 346 ends

S H O U L D A N Y O F T H E A B O V E D E S C RI B E D P O LI CI E S B E C A N C E L L E D B E F O R E

T H E E X PI R A TI O N D A T E T H E R E O F, N O TI C E WI L L B E D E LI V E R E D I N A C C O R D A N C E WI T H T H E P O LI C Y P R O VI SI O N S.

I N S U R E R( S) A F F O R DI N G C O V E R A G E
I N S U R E R F :

I N S U R E R E :

I N S U R E R D :

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R E VI SI O N N U M B E R:C E R TI FI C A T E N U M B E R:C O V E R A G E S I M P O R T A N T: If t h e c ertifi c at e h ol d er i s a n A D DI TI O N A L I N S U R E D, t h e p oli c y(i e s) m u st h a v e A D DI TI O N A L I N S U R E D pr o vi si o n s or b e e n d or s e d.

If S U B R O G A TI O N I S W AI V E D, s u bj e ct t o t h e t er m s a n d c o n diti o n s of t h e p oli c y, c ert ai n p oli ci e s m a y r e q uir e a n e n d or s e m e nt. A st at e m e nt o n t hi s c ertifi c at e d o e s n ot c o nf er ri g ht s t o t h e c ertifi c at e h ol d er i n li e u of s u c h e n d or s e m e nt( s).

T HI S C E R TI FI C A T E I S I S S U E D A S A M A T T E R O F I N F O R M A TI O N O N L Y A N D C O N F E R S N O RI G H T S U P O N T H E C E R TI FI C A T E H O L D E R. T HI S

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C E R TI FI C A T E M A Y B E I S S U E D O R M A Y P E R T AI N, T H E I N S U R A N C E A F F O R D E D B Y T H E P O LI CI E S D E S C RI B E D H E R EI N I S S U B J E C T T O A L L T H E T E R M S, E X C L U SI O N S A N D C O N DI TI O N S O F S U C H P O LI CI E S. LI MI T S S H O W N M A Y H A V E B E E N R E D U C E D B Y P AI D C L AI M S. $
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2 2 2 9 2
3 6 0 6 4
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T h e Cit y of V all ej o, it s offi c er s, offi ci al s, e m pl o y e e s, a g e nt s a n d v ol u nt e er s ar e A d diti o n al I n s ur e d o n t h e G e n er al Li a bilit y a n d A ut o Li a bilit y p ur s u a nt t o t h e t er m s a n d c o n diti o n s b y f or m 3 9 1- 1 5 8 6. A d diti o n al I n s ur e d i s Pri m ar y a n d N o n c o ntri b ut or y t o t h e e xt e nt pr o vi d e d b y f or m 3 9 1- 1 0 0 3 ( p g 7 9 of 8 1). S e p ar ati o n of I n s ur e d s pr o vi d e d t o t h e e xt e nt all o w e d b y f or m 3 9 1- 1 0 0 3 ( p g 7 3 of 8 1). W ai v er of S u br o g ati o n a s pr o vi d e d b y f or m W C 0 4 0 3 0 6. C a n c ell ati o n N oti c e will b e pr o vi d e d t o t h e C ertifi c at e H ol d er p ur s u a nt t o e n d or s e m e nt: 4 0 1- 1 2 3 5. S u c h n oti c e i s s ol el y f or t h e p ur p o s e of i nf or mi n g t h e C ertifi c at e H ol d er of t h e eff e cti v e d at e of c a n c ell ati o n a n d d o e s n ot gr a nt, alt er, or e xt e n d a n y ri g ht s or o bli g ati o n s u n d er t hi s p oli c y.

C A 9 4 1 0 4
C A 9 4 5 9 0

G A R A V A G LI A A R C HI T E C T U R E I N C
5 8 2 M A R K E T S T S T E 1 8 0 0
5 5 5 S A N T A C L A R A S T R E E T

CI T Y O F V A L L E J O
3, 0 0 0, 0 0 0
Cl ai m s- M a d e: $ 2 M E a Cl ai m/ $ 2 M A g g
N
D o c u si g n E n v el o p e I D: C 2 5 0 D 7 7 A- 7 A F 6- 4 4 D 6- 8 F 5 A- B 6 1 C 0 4 B C 3 3 7 9

Page 118 of 346 ends

W AI V E R O F O U R RI G H T T O R E C O V E R F R O M O T H E R S E N D O R S E M E N T- C A LI F O R NI A W e h a v e t h e ri g ht t o r e c o v er o ur p a y m e nt s fr o m a n y o n e li a bl e f or a n i nj ur y c o v er e d b y t hi s p oli c y. W e will n ot e nf or c e o ur ri g ht a g ai n st t h e p er s o n or or g a ni z ati o n n a m e d i n t h e S c h e d ul e. ( T hi s a gr e e m e nt a p pli e s o nl y t o t h e e xt e nt t h at y o u p erf or m w or k u n d er a writt e n c o ntr a ct t h at r e q uir e s y o u t o o bt ai n t hi s a gr e e m e nt fr o m u s.) Y o u m u st m ai nt ai n p a yr oll r e c or d s a c c ur at el y s e gr e g ati n g t h e r e m u n er ati o n of y o ur e m pl o y e e s w hil e e n g a g e d i n t h e w or k d e s cri b e d i n t h e S c h e d ul e.

T h e a d diti o n al pr e mi u m f or t hi s e n d or s e m e nt s h all b e _ _ _ _ _ % of t h e C alif or ni a w or k er s' c o m p e n s ati o n pr e mi u m ot h er wi s e d u e o n s u c h r e m u n er ati o n.

S c h e d ul e
P er s o n or Or g a ni z ati o n J o b D e s cri pti o n T hi s e n d or s e m e nt c h a n g e s t h e p oli c y t o w hi c h it i s att a c h e d a n d i s eff e cti v e o n t h e d at e i s s u e d u nl e s s ot h er wi s e st at e d. ( T h e i nf or m ati o n b el o w i s r e q uir e d o nl y w h e n t hi s e n d or s e m e nt i s i s s u e d s u b s e q u e nt t o pr e p ar ati o n of t h e p oli c y.) E n d or s e m e nt Eff e cti v e P oli c y N o. E n d or s e m e nt N o.

I n s ur e d
I n s ur a n c e C o m p a n y
C o u nt er si g n e d B y
W C 0 4 0 3 0 6 ( E d 0 4- 8 4)

W H E N R E Q U I R E D B Y W R I T T E N C O N T R A C T

2 W Z C - D 3 5 3 1 8 2 - 0 7

T H E H A N O V E R A M E R I C A N I N S U R A N C E C O M P A N Y D o c u si g n E n v el o p e I D: C 2 5 0 D 7 7 A- 7 A F 6- 4 4 D 6- 8 F 5 A- B 6 1 C 0 4 B C 3 3 7 9

Page 119 of 346 ends

1 3 0 9 5 7 0
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( c) Pl u s all " p er s o n al a n d
a d v erti si n g i nj ur y" c a u s e d b y
off e n s e s c o m mitt e d;
i s t wi c e t h e Li a bilit y A n d M e di c al
E x p e n s e s Li mit.
b. T h e A g gr e g at e Li mit s of I n s ur a n c e
a p pl y s e p ar at el y t o e a c h of y o ur
"l o c ati o n s" o w n e d b y or r e nt e d t o y o u. " L o c ati o n" m e a n s pr e mi s e s i n v ol vi n g t h e s a m e or c o n n e cti n g l ot s, or
pr e mi s e s w h o s e c o n n e cti o n i s
i nt err u pt e d o nl y b y a str e et, r o a d w a y, w at er w a y or ri g ht- of- w a y of a r ailr o a d.

6. T h e Li mit s of I n s ur a n c e of S E C TI O N II - LI A BI LI T Y a p pl y s e p ar at el y t o e a c h
c o n s e c uti v e a n n u al p eri o d a n d t o a n y r e m ai ni n g p eri o d of l e s s t h a n 1 2 m o nt h s, st arti n g wit h t h e b e gi n ni n g of t h e p oli c y p eri o d s h o w n i n t h e D e cl ar ati o n s, u nl e s s t h e p oli c y p eri o d i s e xt e n d e d aft er
i s s u a n c e f or a n a d diti o n al p eri o d of l e s s t h a n 1 2 m o nt h s. I n t h at c a s e, t h e
a d diti o n al p eri o d will b e d e e m e d p art of t h e l a st pr e c e di n g p eri o d f or p ur p o s e s of d et er mi ni n g t h e Li mit s of I n s ur a n c e.

E. Li a bilit y a n d M e di c al E x p e n s e s G e n er al C o n diti o n s

1. B a n kr u pt c y
B a n kr u pt c y or i n s ol v e n c y of t h e i n s ur e d or of t h e i n s ur e d' s e st at e will n ot r eli e v e u s of o ur o bli g ati o n s u n d er t hi s C o v er a g e P art.

2. D uti e s i n t h e E v e nt of O c c urr e n c e,
Off e n s e, Cl ai m or S uit
a. Y o u m u st s e e t o it t h at w e ar e n otifi e d a s s o o n a s pr a cti c a bl e of a n
" o c c urr e n c e" or a n off e n s e w hi c h m a y
r e s ult i n a cl ai m. T o t h e e xt e nt
p o s si bl e, n oti c e s h o ul d i n cl u d e:
( 1) H o w, w h e n a n d w h er e t h e
" o c c urr e n c e" or off e n s e t o o k
pl a c e;
( 2) T h e n a m e s a n d a d dr e s s e s of a n y
i nj ur e d p er s o n s a n d wit n e s s e s;
a n d
( 3) T h e n at ur e a n d l o c ati o n of a n y
i nj ur y or d a m a g e ari si n g o ut of t h e
" o c c urr e n c e" or off e n s e.
b. If a cl ai m i s m a d e or " s uit" i s br o u g ht a g ai n st a n y i n s ur e d, y o u m u st:
( 1) I m m e di at el y r e c or d t h e s p e cifi c s of t h e cl ai m or " s uit" a n d t h e d at e
r e c ei v e d; a n d
( 2) N otif y u s a s s o o n a s pr a cti c a bl e.

Y o u m u st s e e t o it t h at w e r e c ei v e
writt e n n oti c e of t h e cl ai m or " s uit"
a s s o o n a s pr a cti c a bl e.
c. Y o u a n d a n y ot h er i n v ol v e d i n s ur e d m u st:
( 1) I m m e di at el y s e n d u s c o pi e s of
a n y d e m a n d s, n oti c e s,
s u m m o n s e s or l e g al p a p er s
r e c ei v e d i n c o n n e cti o n wit h t h e
cl ai m or " s uit";
( 2) A ut h ori z e u s t o o bt ai n r e c or d s
a n d ot h er i nf or m ati o n;
( 3) C o o p er at e wit h u s i n t h e
i n v e sti g ati o n, or s ettl e m e nt of
t h e cl ai m or d ef e n s e a g ai n st t h e
" s uit"; a n d
( 4) A s si st u s, u p o n o ur r e q u e st, i n
t h e e nf or c e m e nt of a n y ri g ht
a g ai n st a n y p er s o n or
or g a ni z ati o n t h at m a y b e li a bl e
t o t h e i n s ur e d b e c a u s e of i nj ur y
or d a m a g e t o w hi c h t hi s
i n s ur a n c e m a y al s o a p pl y.
d. N o i n s ur e d will, e x c e pt at t h at
i n s ur e d' s o w n c o st, v ol u nt aril y m a k e
a p a y m e nt, a s s u m e a n y o bli g ati o n,
or i n c ur a n y e x p e n s e, ot h er t h a n f or
fir st ai d, wit h o ut o ur c o n s e nt.

3. L e g al A cti o n A g ai n st U s
N o p er s o n or or g a ni z ati o n h a s a ri g ht
u n d er t hi s C o v er a g e P art:
a. T o j oi n u s a s a p art y or ot h er wi s e
bri n g u s i nt o a " s uit" a s ki n g f or
d a m a g e s fr o m a n i n s ur e d; or
b. T o s u e u s o n t hi s p oli c y u nl e s s all of it s t er m s h a v e b e e n f ull y c o m pli e d
wit h.

A p er s o n or or g a ni z ati o n m a y s u e u s t o r e c o v er o n a n a gr e e d s ettl e m e nt or o n a fi n al j u d g m e nt a g ai n st a n i n s ur e d; b ut w e will n ot b e li a bl e f or d a m a g e s t h at
ar e n ot p a y a bl e u n d er t h e t er m s of t hi s p oli c y or t h at ar e i n e x c e s s of t h e
a p pli c a bl e Li mit of I n s ur a n c e. A n a gr e e d s ettl e m e nt m e a n s a s ettl e m e nt a n d
r el e a s e of li a bilit y si g n e d b y u s, t h e
i n s ur e d a n d t h e cl ai m a nt or t h e
cl ai m a nt' s l e g al r e pr e s e nt ati v e.

4. S e p ar ati o n of I n s ur e d s
E x c e pt wit h r e s p e ct t o t h e Li mit s of
I n s ur a n c e u n d er S E C TI O N II -
LI A BI LI T Y, a n d a n y ri g ht s or d uti e s
s p e cifi c all y a s si g n e d i n t hi s C o v er a g e P art t o t h e fir st N a m e d I n s ur e d, t hi s
i n s ur a n c e a p pli e s:
a. A s if e a c h N a m e d I n s ur e d w er e t h e
o nl y N a m e d I n s ur e d; a n d
b. S e p ar at el y t o e a c h i n s ur e d a g ai n st w h o m cl ai m i s m a d e or " s uit" i s
br o u g ht.
3 9 1- 1 0 0 3 0 8 1 6 I n cl u d e s c o p yri g ht e d m at eri al of I n s ur a n c e S er vi c e s Offi c e, I n c., wit h it s p er mi s si o n. P a g e 7 3 of 8 1 " pr o p ert y d a m a g e" i n cl u d e d
D o c u si g n E n v el o p e I D: C 2 5 0 D 7 7 A- 7 A F 6- 4 4 D 6- 8 F 5 A- B 6 1 C 0 4 B C 3 3 7 9

Page 120 of 346 ends

Vallejo City CouncilJanuary 13, 2026

Vallejo City Council
January 13, 2026