Agenda packet — Vallejo City Council, February 24, 2026 (part 12 of 14)

ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED?

INSR ADDL SUBR

LTR INSD WVD
PRODUCER CONTACT NAME: PHONE FAX
(A/C, No, Ext): (A/C, No): E-MAIL ADDRESS:

INSURER A :

INSURED INSURER B :

INSURER C :

INSURER D :

INSURER E :

INSURER F :

POLICY NUMBER POLICY EFF POLICY EXP TYPE OF INSURANCE (MM/DD/YYYY) (MM/DD/YYYY) LIMITS

AUTOMOBILE LIABILITY

UMBRELLA LIAB

EXCESS LIAB WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

AUTHORIZED REPRESENTATIVE
EACH OCCURRENCE $ DAMAGE TO RENTED CLAIMS-MADE OCCUR PREMISES (Ea occurrence) $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ PRO- POLICY JECT LOC PRODUCTS - COMP/OP AGG OTHER: $ COMBINED SINGLE LIMIT
(Ea accident) $ ANY AUTO BODILY INJURY (Per person) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY (Per accident) $ HIRED NON-OWNED PROPERTY DAMAGE AUTOS ONLY AUTOS ONLY (Per accident) $
$ OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE $ DED RETENTION $ PER OTH- STATUTE ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $
If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT INSURER(S) AFFORDING COVERAGE NAIC #

COMMERCIAL GENERAL LIABILITY
Y / N
N / A
(Mandatory in NH)

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

CERTIFICATE HOLDER CANCELLATION
ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved.

CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)
$
$
$
$
$
The ACORD name and logo are registered marks of ACORD
1/26/2026
License # 0C36861
(415) 403-1449 (415) 874-4818
11150
Mountain Cascade, Inc.
555 Exchange Court
Livermore, CA 94551
19489
37532
A 2,000,000
X 71PKG2207500 10/1/2025 10/1/2026 100,000
Contractual Liab. & 5,000
XCU Included 2,000,000
4,000,000
4,000,000
Deductible 25,000
A 2,000,000
X 71PKG2207500 10/1/2025 10/1/2026
Auto Deductible 0
B 10,000,000
03059201 10/1/2025 10/1/2026 10,000,000
X 0
A
X 74WCI2207500 10/1/2025 10/1/2026 1,000,000 N 1,000,000 1,000,000
C Poll Liab/25K Ded PCMF41294700 10/1/2025 Ea. Occ/Aggregate 2,000,000 Re: MCI# 91707, Skyview Reservoir Replacement Project
The City of Vallejo, its officers, officials, employees and volunteers, and the Engineer are included as additional insured as respects General Liability on a primary and non-contributory basis, and Automobile Liability, per the attached endorsements. Workers' Compensation waiver of subrogation applies in favor of the above referenced additional insureds, per the attached endorsement. Excess/Umbrella follows form over GL, Auto and Employers Liability.

City of Vallejo
555 Santa Clara Street
Vallejo, CA 94590
MOUNCAS-01 TTAGANAP
Alliant Insurance Services, Inc.
560 Mission St 6th Fl
San Francisco, CA 94105
Laurie Phirippidis
[email protected]
Arch Insurance Company
Allied World Assurance Company (U.S.) Inc
Great American E & S Insurance Company
X
10/1/2026
X
X
X
X
X
X
X X
X X

Page 1511 of 1832 ends

THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

CG 20 10 12 19 © Insurance Services Office, Inc., 2018 Page 1 of 2 ADDITIONAL INSURED – OWNERS, LESSEES OR
CONTRACTORS – SCHEDULED PERSON OR

ORGANIZATION
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART

SCHEDULE
Name Of Additional Insured Person(s)
Or Organization(s) Location(s) Of Covered Operations
Information required to complete this Schedule, if not shown above, will be shown in the Declarations.

1. Your acts or omissions; or

2. The acts or omissions of those acting on your
behalf;
in the performance of your ongoing operations for
the additional insured(s) at the location(s)
designated above.

However:

1. The insurance afforded to such additional
insured only applies to the extent permitted by
law; and

2. If coverage provided to the additional insured is
required by a contract or agreement, the
insurance afforded to such additional insured
will not be broader than that which you are
required by the contract or agreement to
provide for such additional insured.

B. With respect to the insurance afforded to these
additional insureds, the following additional
exclusions apply:

This insurance does not apply to "bodily injury" or
"property damage" occurring after:

1. All work, including materials, parts or
equipment furnished in connection with such
work, on the project (other than service,
maintenance or repairs) to be performed by or
on behalf of the additional insured(s) at the
location of the covered operations has been
completed; or

2. That portion of "your work" out of which the
injury or damage arises has been put to its
intended use by any person or organization
other than another contractor or subcontractor
engaged in performing operations for a
principal as a part of the same project.

WHERE REQUIRED BY WRITTEN CONTRACT.

POLICY NUMBER: 71PKG2207500 COMMERCIAL GENERAL LIABILITY CG 20 10 12 19

Page 1512 of 1832 ends

Page 2 of 2 ends

C. With respect to the insurance afforded to these
additional insureds, the following is added to
Section III – Limits Of Insurance:

If coverage provided to the additional insured is
required by a contract or agreement, the most we
will pay on behalf of the additional insured is the
amount of insurance:

1. Required by the contract or agreement; or

2. Available under the applicable limits of
insurance;
whichever is less.

This endorsement shall not increase the
applicable limits of insurance.

Page 1513 of 1832 ends

THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

CG 20 37 12 19 © Insurance Services Office, Inc., 2012 Page 1 of 1 ADDITIONAL INSURED – OWNERS, LESSEES OR
CONTRACTORS – COMPLETED OPERATIONS
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART

PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART

SCHEDULE
Name Of Additional Insured Person(s)
Or Organization(s) Location And Description Of Completed Operations Information required to complete this Schedule, if not shown above, will be shown in the Declarations.

A. Section II – Who Is An Insured is amended to
include as an additional insured the person(s) or
organization(s) shown in the Schedule, but only
with respect to liability for "bodily injury" or
"property damage" caused, in whole or in part, by
"your work" at the location designated and
described in the Schedule of this endorsement
performed for that additional insured and
included in the "products-completed operations
hazard".

However:

1. The insurance afforded to such additional
insured only applies to the extent permitted
by law; and

2. If coverage provided to the additional insured
is required by a contract or agreement, the
insurance afforded to such additional insured
will not be broader than that which you are
required by the contract or agreement to
provide for such additional insured.

B. With respect to the insurance afforded to these
additional insureds, the following is added to
Section III – Limits Of Insurance:

If coverage provided to the additional insured is
required by a contract or agreement, the most we
will pay on behalf of the additional insured is the
amount of insurance:

1. Required by the contract or agreement; or

2. Available under the applicable Limits of
Insurance shown in the Declarations;
whichever is less.

This endorsement shall not increase the applicable
Limits of Insurance shown in the Declarations.

WHERE REQUIRED BY WRITTEN CONTRACT, BUT ONLY

WHERE THE CONTRACT SPECIFIES COVERAGE FOR
COMPLETED OPERATIONS.

POLICY NUMBER: 71PKG2207500 COMMERCIAL GENERAL LIABILITY CG 20 37 12 19

Page 1514 of 1832 ends

COMMERCIAL GENERAL LIABILITY
CG 20 01 12 19
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

CG 20 01 12 19 © Insurance Services Office, Inc., 2018 Page 1 of 1 PRIMARY AND NONCONTRIBUTORY –

OTHER INSURANCE CONDITION
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART

LIQUOR LIABILITY COVERAGE PART

PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART
The following is added to the Other Insurance
Condition and supersedes any provision to the
contrary:

Primary And Noncontributory Insurance
This insurance is primary to and will not seek
contribution from any other insurance available to
an additional insured under your policy provided
that:
(1) The additional insured is a Named Insured
under such other insurance; and
(2) You have agreed in writing in a contract or
agreement that this insurance would be
primary and would not seek contribution
from any other insurance available to the
additional insured.

POLICY NUMBER: 71PKG2207500

Page 1515 of 1832 ends

Endorsement Number:

Policy Number: 71PKG2207500
Named Insured: Mountain Cascade, Inc.

This endorsement is effective on the inception date of this Policy unless otherwise stated herein:

Endorsement Effective Date: 10/01/2025
00 CA0115 00 10 13 Page 1 of 1
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

ADDITIONAL INSURED - BLANKET
This endorsement modifies insurance provided under the following:

AUTO DEALERS COVERAGE FORM

BUSINESS AUTO COVERAGE FORM

MOTOR CARRIER COVERAGE FORM
Under Covered Autos Liability Coverage, the Who is An Insured provision is amended to include as an "insured" the person or organization who is required under a written contract to be included as an "insured" under this policy, but only with respect to their legal liability for your acts or omissions or the act or omissions of a person for whom Covered Autos Liability Coverage is afforded under this policy.

All other terms and conditions of this policy remain unchanged.

Page 1516 of 1832 ends

COMMERCIAL AUTO
CA 04 49 11 16
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

CA 04 49 11 16 © Insurance Services Office, Inc., 2016 Page 1 of 1 PRIMARY AND NONCONTRIBUTORY –

OTHER INSURANCE CONDITION
This endorsement modifies insurance provided under the following:

AUTO DEALERS COVERAGE FORM

BUSINESS AUTO COVERAGE FORM

MOTOR CARRIER COVERAGE FORM
With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by the endorsement.

A. The following is added to the Other Insurance
Condition in the Business Auto Coverage Form
and the Other Insurance – Primary And Excess
Insurance Provisions in the Motor Carrier
Coverage Form and supersedes any provision to
the contrary:

This Coverage Form's Covered Autos Liability
Coverage is primary to and will not seek
contribution from any other insurance available to
an "insured" under your policy provided that:

1. Such "insured" is a Named Insured under such
other insurance; and

2. You have agreed in writing in a contract or
agreement that this insurance would be
primary and would not seek contribution from
any other insurance available to such
"insured".

B. The following is added to the Other Insurance
Condition in the Auto Dealers Coverage Form and
supersedes any provision to the contrary:

This Coverage Form's Covered Autos Liability
Coverage and General Liability Coverages are
primary to and will not seek contribution from any
other insurance available to an "insured" under
your policy provided that:

1. Such "insured" is a Named Insured under such
other insurance; and

2. You have agreed in writing in a contract or
agreement that this insurance would be
primary and would not seek contribution from
any other insurance available to such
"insured".

POLICY NUMBER: 71PKG2207500

Page 1517 of 1832 ends

00 ML0087 00 11 10 Page 1 of 1
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

NOTICE OF CANCELLATION -- CERTIFICATE HOLDERS
(SPECIFIED DAYS)
The person(s) or organization(s) listed or described in the Schedule below have requested that they receive written notice of cancellation when this policy is cancelled by us. We will mail or deliver to the Person(s) or Organization(s) listed or described in the Schedule a copy of the written notice of cancellation that we sent to you. If possible, such copies of the notice will be mailed at least days, except for cancellation for non-payment of premium which will be mailed 10 days, prior to the effective date of the cancellation, to the address or addresses of certificate holders as provided by your broker or agent.

Schedule
Person(s) or Organization(s) including mailing address:

All certificate holders where written notice of the cancellation of this policy is required by written contract, permit or agreement with the Named Insured and whose names and addresses will be provided by the broker or agent listed in the Declarations Page of this policy for the purposes of complying with such request.
60 This notification of cancellation of the policy is intended as a courtesy only. Our failure to provide such notification to the person(s) or organization(s) shown in the Schedule will not extend any policy cancellation date nor impact or negate any cancellation of the policy. This endorsement does not entitle the person(s) or organization(s) listed or described in the Schedule above to any benefit, rights or protection under this policy.

Any provision of this endorsement that is in conflict with a statute or rule is hereby amended to conform to that statute or rule.

All other terms and conditions of this policy remain unchanged.

Endorsement Number
Policy Number: 71PKG2207500
Named Insured: Mountain Cascade, Inc.

This endorsement is effective on the inception date of this Policy unless otherwise stated herein:

Endorsement Effective Date: 10/01/2025

AS REQUIRED BY WRITTEN CONTRACT

Page 1518 of 1832 ends

GL 00127 00 (09/07) Page 3 of 7
available for any other payment. If the
applicable aggregate Limit Of Insurance of
this policy has been reduced to an amount
that is less than the Each Occurrence Limit
stated in Item 4. (a) of the Declarations, the
remaining amount of such aggregate Limit Of
Insurance is the most that will be available for
any other payment.

D. Subject to the Each Occurrence Limit stated
in Item 4. (a) of the Declarations, the
Products-Completed Operations Aggregate
Limit stated in Item 4. (b) of the Declarations
is the most the company will pay for loss
under the products-completed operations
hazard, as that hazard is defined in the
Followed Policy.

E. Subject to the Each Occurrence Limit stated
in Item 4. (a) of the Declarations, the Other
Aggregate Limit stated in Item 4. (c) of the
Declarations is the most the company will
pay for loss under this policy, except loss:

1. Included in the products-completed
operations hazard, as that hazard is
defined in the Followed Policy; or

2. Otherwise covered by the Followed
Policy, but to which no aggregate limit in
the Followed Policy applies, but only if all
other underlying excess insurance
also does not apply an aggregate limit to
such loss.

F. Subject to paragraphs C., D., and E. above,
if the underlying limits have been reduced
by payment of loss to which this policy
would also apply (but for the existence of
such underlying limits), then this policy will
drop down to become immediately excess of
the reduced underlying limits, but only if all
underlying excess insurance applies to
such loss and also drops down.

G. Underlying limits will not be reduced by:

1. The insolvency of, or unwillingness to
pay by, any insurer;

2. The uncollectibility of any self-insured
retention, deductible or other alternative
risk-financing mechanism;

3. Any insured’s failure to pay any
allocation, deductible, participation,
retention, or other self-insurance;

4. The existence of a sub-limit of liability in
any underlying excess insurance;

5. Cancellation, expiration or recision of any
underlying primary insurance or
underlying excess insurance;

6. Defense or supplementary expense
payments, unless the Schedule Of
Underlying Insurance of this policy
specifies that the applicable limits of
underlying excess insurance are
reduced by such payments; or

7. Any underlying excess insurance
containing a warranty, term, condition,
exclusion or limitation different from the
Followed Policy or this policy.

H. If after issuance, the Policy Period of this
policy, stated in Item 2. of the Declarations,
is extended, then the additional period will be
deemed part of the last preceding period for
purposes of determining the Limits Of
Insurance of this policy.

SECTION V - CONDITIONS
A. Appeals
The company may, at its option, initiate or
continue an appeal of a judgment against any
insured if the judgment is for more than the
underlying limits. If the company initiates
or continues an appeal, it will pay its costs of
the appeal subject to Section II – Defense
And Supplementary Payments. In no event
will the amount the company pays for loss
exceed the Limits Of Insurance of this policy.

B. Cancellation

1. The first Named Insured designated in
item 1. (a) of the Declarations may cancel
this policy by mailing or delivering to the
company, at the address stated in Item

8. (b) of the Declarations, advance
written notice stating when such
cancellation is to take effect.

2. The company may cancel this policy by
delivering to the first Named Insured, or
by mailing to the first Named Insured (by
registered, certified, or other first class
mail), at the address stated in Item 1. (b)
of the Declarations, written notice, not
less than thirty (30) days [or ten (10) days
in the event any premium is not paid
when due], in advance of the cancellation
date. Proof of mailing of such notice to
the first Named Insured at the address
POLICY NUMBER: 03059201
***

Page 1519 of 1832 ends

This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated. (The information below is required only when this endorsement is issued subsequent to preparation of the policy.) Endorsement Effective 10/01/2025 Policy No. 74WCI2207500 Endorsement No.

Insured MOUNTAIN CASCADE, INC. Premium INCL.

Insurance Company ARCH INSURANCE COMPANY
Countersigned By
DATE OF ISSUE: 10-01-25
WC 00 03 13
(Ed. 4-84)
 1983 National Council on Compensation Insurance.

WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WC 00 03 13 (Ed. 4-84)
POLICY NUMBER: 74WCI2207500

WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT
We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) This agreement shall not operate directly or indirectly to benefit anyone not named in the Schedule.

Schedule

ANY PERSON OR ORGANIZATION WHERE WAIVER OF OUR RIGHT TO

RECOVER IS PERMITTED BY LAW AND IS REQUIRED BY WRITTEN

CONTRACT PROVIDED SUCH CONTRACT WAS EXECUTED PRIOR TO DATE OF LOSS.

Page 1520 of 1832 ends

00 ML0087 00 11 10 Page 1 of 1
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

Schedule
Person(s) or Organization(s) including mailing address:

This notification of cancellation of the policy is intended as a courtesy only. Our failure to provide such notification to the person(s) or organization(s) shown in the Schedule will not extend any policy cancellation date nor impact or negate any cancellation of the policy. This endorsement does not entitle the person(s) or organization(s) listed or described in the Schedule above to any benefit, rights or protection under this policy.

Any provision of this endorsement that is in conflict with a statute or rule is hereby amended to conform to that statute or rule.

All other terms and conditions of this policy remain unchanged.

Endorsement Number:

Policy Number:

Named Insured:

This endorsement is effective on the inception date of this Policy unless otherwise stated herein:

Endorsement Effective Date: 10/01/2025
74WCI2207500
Mountain Cascade, Inc.
60 AS REQUIRED BY WRITTEN CONTRACT

Page 1521 of 1832 ends

PCM 60 01 (Ed. 10 24)
(Page 21 of 22)
B. ASSIGNMENT - This Policy shall be void as to the assignee or transferee, if assigned or transferred without written consent of the Company.

C. BANKRUPTCY - Bankruptcy or insolvency of the INSURED or of the INSURED's estate shall not relieve the Company of any of its obligations hereunder.

D. CANCELLATION - This Policy may be cancelled by the FIRST NAMED INSURED by surrender thereof to the Company or any of its authorized agents or by mailing, delivering, emailing, or faxing to the Company written notice stating when thereafter the cancellation shall be effective. In the event of cancellation by the FIRST NAMED INSURED, the return premium shall be computed in accordance with the customary short rate table and procedure after applying the minimum earned premium percentage stated in the Declarations. If a CLAIM is made, a POLLUTION CONDITION is discovered or coverage is otherwise afforded under this Policy, then the premium shall be considered fully earned by the Company and the INSURED is not entitled to a return premium upon cancellation.

However, the Company, upon written request of the FIRST NAMED INSURED, may waive or modify this fully earned premium provision provided that:

1. the INSURED withdraws the notification to the Company of such CLAIM or discovery of such POLLUTION CONDITION with prejudice;

2. the INSURED executes a written release in favor of the Company with regard to such CLAIM or discovery of such POLLUTION CONDITION; and

3. the INSURED agrees, in writing, not to report any future CLAIM with regard to the same or related POLLUTION CONDITION, or act, error or omission in PROFESSIONAL SERVICES, to the Company during the POLICY PERIOD or, if applicable, the EXTENDED REPORTING PERIOD.

This Policy may be cancelled by the Company by mailing, delivering, emailing, or faxing to the FIRST NAMED INSURED at the address shown in the Declarations, written notice stating when not less than ninety (90) days (ten (10) days for non-payment of premium) thereafter such cancellation shall be effective. However, if the Policy is to be cancelled for non-payment of premium, and the total unpaid premium is received by the Company prior to the effective date of cancellation set forth in the notice, the Policy will not be cancelled. The mailing of notice as aforesaid shall be sufficient proof of notice. The time of surrender or the effective date and hour of cancellation stated in the notice shall become the end of the POLICY PERIOD. If the Company cancels, earned premium shall be computed pro rata. Premium adjustment may be made either at the time cancellation is affected or as soon as practicable after cancellation becomes effective, but payment or tender of unearned premium is not a condition of cancellation.

This Policy may be cancelled by the Company for the following reasons: (1) Non-payment of premium, or (2) Fraud or material misrepresentation on the part of the INSURED, such as can be proven in a court of law.

E. CHANGES - Notice to any agent or knowledge possessed by any agent or by any other person shall not effect a waiver or a change in any part of this Policy or estop the Company from asserting any right under the terms of this Policy. The terms of this Policy cannot be waived or changed, except by an endorsement issued by the Company to form a part of this Policy.

F. CHOICE OF LAW - All matters arising hereunder, including questions related to the validity, interpretation, performance and enforcement of this Policy, shall be determined in accordance with the law and practice of the State of New York (not including New York's choice of law rules).

G. CONSENT - Where the consent of the Company or the INSURED is required under this Policy, such consent shall not be unreasonably withheld, delayed, conditioned, or denied.

H. DECLARATIONS AND REPRESENTATIONS - By acceptance of this Policy, the INSURED agrees that the statements contained in the Declarations, the application and any other supplemental materials and information submitted in connection with the application or any amendments to the Policy during the POLICY PERIOD are the INSURED's declarations and representations, that they shall be deemed material, that this Policy is issued in reliance upon the truth of such declarations and representations and that this Policy embodies all agreements existing between the INSURED and the Company or any of its agents relating to this insurance.

POLICY NUMBER: PCMF41294700
***

Page 1522 of 1832 ends

1 October 10, 2025
SUBJECT: ADDENDUM NO. 1 – SKYVIEW RESERVOIR REPLACEMENT PROJECT To Prospective Bidders:

The following are changes to the Request for Proposals for the above-mentioned project:

This addendum is hereby made a part of the contract documents to the same extent as if they were originally included therein. Receipt of this addendum shall be acknowledged with the proposal for Skyview Reservoir Replacement Project.

PRE-BID CONFERENCE ADDRESS
The address for the Pre-bid Conference is updated to 495 Goheen Circle, Vallejo, CA.

If you have any questions regarding this addendum, please contact Melissa Cansdale, P.E. at [email protected].

Sincerely,
MELISSA CANSDALE, P.E.

Water Operations Manager – Water Resources & Engineering Acknowledgment of Receipt
Bidder’s Signature
Date
This Addendum No. 1 must be signed and submitted with the proposal.

Docusign Envelope ID: 0FCF184B-5750-4602-862F-232889CD4D3D

Page 1523 of 1832 ends

1 November 06, 2025
SUBJECT: ADDENDUM NO. 2 – SKYVIEW RESERVOIR REPLACEMENT PROJECT To Prospective Bidders:

The following are changes to the Request for Proposals for the above-mentioned project:

REVISIONS
The following revisions are modified as indicated below:

1. Omit the final four pages of Appendix E – Skyview Condition Assessment TM, prepared by HDR, Inc., dated August 20, 2020 (pages 27 to 30 of the Appendix E PDF).

REQUEST FOR INFORMATION
Question No. 1: “With reference to the Contractor Qualifications section of the Bid Documents, would the City of Vallejo modify the experience requirements to the following:
(a) Items 3 & 6 combined: have completed to the Owner’s satisfaction, no less than five (5) public works projects in the State of California of similar size and complexity within the past 5 years prior to the date of bid opening where the bidder was the prime contractor. Supply references for afore-mentioned projects to the Owner’s satisfaction.
(b) Items 8 & 9 combined: Tank subcontractor has performed at least 2 AWWA D110 Type 1 Prestressed concrete tank projects within the past 5 years.

Please list the project name(s), location(s), owner(s), cost and contact person(s).
(c) The above changes would lead to a larger and more competitive bidding field for the City of Vallejo.

Response to Question No. 1: No; the requested modifications to Contractor Qualifications are rejected.

Docusign Envelope ID: E75D3C54-B12D-4C39-AA65-86D12DD9EC15

Page 1524 of 1832 ends

2 Question No. 2: “Would the City allow a Type 3 Prestressed Concrete Tank to combine the responsibility of tank construction, performance, and quality control under the tank manufacturer?”
Response to Question No. 2: No, a Type III tank would not be allowed in lieu of Type I as specified.

Question No. 3: “On S03 it shows typical 30 Mil liner and a 4” perforated drain pipe. I didn’t see a leak detection vault or man hole. Is one going to be required for this project?” Response to Question No. 3: The perforated drain pipes around the tank perimeter do not converge at a drainage structure. The perimeter inspection wells will be used to check for tank leakage.

Question No. 4: “Can the 30 mill liner be HDPE?
Response to Question No. 4: The 30 mil liner is HDPE per Se3ction 02666.

Question No. 5: “May I please get the engineers estimate for the project listed above? I don’t see it in the Notice to Contractors.”
Response to Question No. 5: The engineer’s estimate is $18,830,000.

If you have any questions regarding this addendum, please contact Melissa Cansdale, P.E. at [email protected].

Sincerely,
MELISSA CANSDALE, P.E.

Water Operations Manager – Water Resources & Engineering Acknowledgment of Receipt
Bidder’s Signature
Date
This Addendum No. 2 must be signed and submitted with the proposal.

Docusign Envelope ID: E75D3C54-B12D-4C39-AA65-86D12DD9EC15

Page 1525 of 1832 ends

1 November 14, 2025
SUBJECT: ADDENDUM NO. 3 – SKYVIEW RESERVOIR REPLACEMENT PROJECT To Prospective Bidders:

The following are changes to the Request for Proposals for the above-mentioned project:

This addendum is hereby made as a part of the contract documents to the same extent as if they were originally included therein. Receipt of this addendum shall be acknowledged with the proposal for Skyview Reservoir Replacement Project.

REVISIONS
The following revisions are modified as indicated below:

1. Item 6 of INSTRUCTIONS TO BIDDERS, the cut off time for submission of bid questions is at 02:00 pm (Pacific Time) on November 15, 2025 is changed to 12:00 noon on November 14,2025. Any questions received after this time will not receive a response.

REQUESTS FOR INFORMATION:

Question No. 6: For the 24” W line, Keynote #9 on plan sheets C04 & M01 says to “Install two selfrestrained DIP joints spaced at 5 feet…” There’s no detail, & no fittings are called out. Almost look like pipe bell ends are pictured, but they would not work because the weld bead ends, needed for restraining the pipe, would need to be cut. Could you please clarify what’s wanted for the self-restrained DIP Joints? Response to Question No. 6: DIP “Self-restrained” joints are Integrally Restrained Mechanical (MJ Coupled Joint, Bolt-Lok, Mech-Lok, or equal) or Integrally Restrained Push-On (TR-Flex, Flex Ring, Lok-Ring, or equal) joints per Section 02693.

Question No. 7: Similar to the question above but for the 4” 316L SS W line pipe going from the reservoir into the valve vault. Shown on plan sheet M02 per key note #9 says to “install two flexible restrained joints spaced @ 5 feet…” Looks like 316L Stainless Steel is wanted for this line. Please clarify what’s wanted for the flexible restrained joints?
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2 Response to Question No. 7: Romac Armor Lock Stainless Steel Restraint Coupling, or equal, is acceptable for this installation.

Question No. 8: Similar to questions above, the 3” PD (pump discharge) line, going from the sump pump in the valve vault to the overflow catch basin shows key note #16 which says “install two flexible restrained joints spaced @ 5 feet…” no detail or fittings called out. Drawn like unions for a PVC line. Please clarify what’s wanted for flexible restrained joints.

Response to Question No. 8: 3” PD is HDPE per Section 02001 Pipe Schedule. Flexible couplings would not be required if the line is installed as fusion welded HDPE per Pipe Schedule.

Question No. 9: 3” PD is called out as fusible HDPE PC80? on the pipe schedule.. Specs for HDPE pipe are only for 4” & above. Would Sch80 PVC be an acceptable alternative for 3” PD line? Response to Question No. 9: Schedule 80 PVC would be acceptable for this piping system. Provide couplings at locations indicated for additional flexibility.

Question No. 10: Tank drain & overflow details on plan sheet S04 say that the “pipe support bracing” will all be designed by tank supplier. I’m assuming that means the tank supplier will be providing that material, along with any spools cast into the tank wall. Is this correct? Response to Question No. 10: Specifics of the scope of supply for the prestressed concrete reservoir shall be confirmed with the Tank Contractor as defined under Section 13207.

Question No. 11: Similar to question above, is tank supplier providing the 12” & 24” R pipe material (shown in detail F/S04) for the drain & overflow piping INSIDE the tank? Response to Question No. 11: Specifics of the scope of supply for the prestressed concrete reservoir shall be confirmed with the Tank Contractor as defined under Section 13207.

Question No. 12: Is tank supplier responsible for supplying the 24” tank inlet pipes under tank shown in detail E/S03? If no:
a. Pipes are shown as 24” W. Verify DIP is wanted
b. 24” 90 deg elbow in detail is drawn like an MJ fitting, but fitting type is not specified.

Verify MJ 90 is wanted for inlets under tank.

Response to Question No. 12: Specifics of the scope of supply for the prestressed concrete reservoir shall be confirmed with the Tank Contractor as defined under Section 13207. Piping below the reservoir is DIP as specified. All buried DIP fittings are MJ per the Section 02001 Pipe Schedule.

Question No. 13: In the specs on sheet 02001-3 (common work results for general piping) sub-sections

2.03 & 2.04 are specs for Flange Bolts & Nuts & Mechanical Joint Bolts & Nuts. The specs don’t specify Docusign Envelope ID: 2C7FE016-A2DD-4E52-821D-A21BF6FEF8C9

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3 what finish is wanted for the underground bolts… In section 02007 “PIPE COUPLINGS” it looks like all underground coupling bolts are 316ss & above ground are low alloy steel.. is this what is wanted in general for all flange & T-head bolts also?
Response to Question No. 13: Yes; Low Alloy steel for above ground and Type 316 Stainless Steel for buried applications.

Question No. 14: In the plans on sheet M01, keynote #1 says “1.5” tap corp stop and 2” saf-t-flo injection quill”... As far as I can tell if we did an 1.5” tap we’d have to use a 1” injection tube (quill).. A 2” tap would use an 1.5” quill.. Could you please clarify the tap/quill sizes wanted? Response to Question No. 14: Provide 1” Saf-T-Flo and 1.5” tap.

Question No. 15: I could not find plan detail CY481 on sheet TC02 called for in the plans anywhere. Is this needed at the tie-in locations? Please advise where needed.

Response to Question No. 15: CY481/TYP may be used by Contractor to pressure-test ductile iron piping.

Preparation of final testing plan is the responsibility of the Contractor. The bulkhead shown in CY481 would not be part of the final improvements.

Question No. 16: I noticed in the specs on page 02280-3 under the SUE Schedule that there’s 3 connection points listed. I see the 2 listed for sheet C06, but I did not see any connection to existing PCCP on sheet C04 as stated in the SUE Schedule. There is a line to be capped on C04. But no connection is shown. Please confirm if any connections to existing are needed on sheet C04.

Response to Question No. 16: Correct, the 24” PCCP on C04 does not receive a connection to new piping.

This location is listed in Section 02280 because it still requires field location and additional verification measures to complete the capping and abandonment. See Keynote 13/C02.

Question No. 17: Specification 03300 Table 3 notes that all concrete classes shall be air entrained.

However, specification 13207, 201.B.3.a. notes that the concrete shall not be air entrained. Please note air entrainment in shotcrete can interfere with the shotcrete application and is normally discouraged. Please review and confirm that no air entrainment will be required in the shotcrete that will be applied to the exterior of the corewall.

Response to Question No. 17: No air entrainment is required for the shotcrete that will be applied to the exterior of the corewall.

Question No. 18: Specification 13207, 2.01. B.5., state “All concrete shall have a maximum water-soluble chloride ion concentration of 0.06 percent by weight of cement”. Specification 03300, 2.06. D. Table 3, shows max chloride content of 0.15 percent. Please confirm 0.06% is acceptable maximum on tank structural mixes.

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4 Response to Question No. 18: The requirement per 13207, with maximum chloride ion concentration of

0.06 percent by weight of cement is the maximum allowable content.

Question No. 19: Specification 05500, 2.02.A.2.g list approved guardrail manufacturers. Please confirm Hollaender Speed-Rail pipe and fittings is acceptable.

Response to Question No. 19: Contractor shall submit full product data for Hollaender Speed-Rail Pipe and fittings for review as an equal.

Question No. 20: Specification 05500, 2.02.B.2.b calls out for square rungs on the interior ladder with flat bar side rails. Please confirm if round rungs with round side rails are acceptable.

Response to Question No. 20: Ladders shall meet OSHA and Code requirements. Round rungs and side rails may be considered but full details shall be submitted for review prior to acceptance.

Question No. 21: Specification 13207, 1.06.D.10, show Long-period Transition Period, TL = 12 sec. Please review and confirm that per ASCE 7-16 the Vallejo, CA Long-period Transition Period, TL is 8 sec.

Response to Question No. 21: Upon review, TL = 8 sec for the site per ASCE 7-16.

Question No. 22: Specification 13207, 1.06.I.1., calls out for interior metals to be coated. Please confirm this is not required on interior metal ladders.

Response to Question No. 22: Aluminum ladders do not require additional coating at the interior of the tank.

Question No. 23: Specification 13207, 1.06.G.6, call out for 2-inch concrete cover on inside face of concrete wall for non-prestressed reinforcing. However, as this is a prestressed structure, the allowable concrete cover for non-prestressed reinforcing per ACI 350 is 1.5”. Please confirm that a minimum concrete cover over non-prestressed reinforcing of 1.5” is acceptable.

Response to Question No. 23: Not acceptable. Provide 2” shotcrete cover over all wrapped steel as required by the specification.

Question No. 24: Specification 13207, 1.06.G.8.c, calls out for horizontal reinforcing over the height of the wall to be limited to a maximum spacing of 12” on center. Please note that as the horizontal reinforcing in the prestressed corewall has no function other than to provide structure for the vertical threadbars and base restraint cables to be tied to and help allow location of these items within the corewall, we suggest a minimum spacing of 24” inches on center. This will allow enough structure for location of the structural elements without requiring unnecessary steel. Please review and confirm that a minimum spacing of 24” for the horizontal steel in the corewall is acceptable.

Response to Question No. 24: Not acceptable. Provide horizontal reinforcing at a maximum spacing of 12” on center as required by the specification.

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5 Question No. 25: Specification 13207, 1.06.G.7, calls out for reinforcing over the full height of the wall for vertical non-prestressed reinforcing. Please note that as the vertical reinforcing in the prestressed corewall has no function other than the provide some additional moment capacity in the corewall during the initial prestressing operation and is only necessary at the lower section of the wall. Please confirm that the length of the vertical reinforcing in the corewall of 17’-10” is acceptable.

Response to Question No. 25: Not acceptable. Provide vertical non-prestressed reinforcing over the full height as required by the specification.

Question No. 26: Specification 13207, 1.06.N.1, call for epoxy injection materials to be as specified in section 03931, which notes the epoxy may be Sikadur 35 or equal. The preferred material for epoxy grouting vertical prestressing threadbars is Rhino 1308 NC which meets the same ASTM standard required in the specification. While, the Thino product is not NSF-61 compliant, it will never come into contact with the stored water as it is sealing inside a duct inside the center of the corewall. Please review and confirm that the Rhino 1308 NC epoxy resin can be considered an “or equal” substitution for the Sikadur product when grouting the prestressing threadbars after the vertical post-tensioning operation has been completed.

Response to Question No. 26: Contractor shall submit full product data for Rhino 1308 NC for review as an equal substitution to named products in the specification. NSF-61 compliance is required where the product comes in contact with potable water but will not be required for products that do not make contact with the water.

Question No. 27: Specification 13207, 2.01.D.3.c, call out for Fully-threaded anchor connections shall be used at both ends of the vertical prestressing bar, which shall incorporate a spherical-shaped bearing surface to match the conical surface in the bearing plate. The current design of a D110 Type I tank does not require a conical surface on the lower bearing plate. Please confirm that only the top anchor connection requires a conical surface and a flat anchor nut and bearing plate may be used at the base of the core wall.

Response to Question No. 27: The requested deviation is acceptable with flat anchor nut and bearing plate at base of the core wall in lieu of conical surface.

Question No. 28: Specification 13207, 2.01.I.10 – Calls for the roof ventilator to be a Greenheck Fibra Hood. To simplify the installation of the vent and match the details provided in the contract drawings, we suggest using a Greenheck GRSI vent as an “or equal” substitution. Please review and confirm that a Greenheck GRSI vent may be used.

Response to Question No. 28: Contractor shall submit full product data for the Greenheck GSRI vent for review as an equal substitution to named products in the specification. Product data shall show that the requested product meets all of the requirements on the specifications.

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6 Question No. 29: Specification 13207, 2.01.K – List Wall form manufacturers. Please confirm EFCO wall form systems can be used.

Response to Question No. 29: Contractor shall submit full product data for EFCI wall form systems for review as an equal substitution to named products in the specification. Product data shall show that the requested product data meets all of the requirements on the specifications.

Question No. 30: Specification 13207, 3.03.D – States “floor shall be poured without construction joints, except as otherwise allowed by the Engineer.” Plan Drawing S01, Foundation plan includes call outs for floor cold joints. Confirm cold joints are allowed.

Response to Question No. 30: Construction joints are permitted as shown on Drawing S01.

Question No. 31: Specification 13207, 3.04.E. – States the Tank Core Walls to be water cured. Please note that current industry practice is to use a curing compound on vertical wall surfaces. Please review and confirm that using a curing compound on the corewall is acceptable.

Response to Question No. 31: It is acceptable to utilize alternative curing methods that meet the requirements of specification 03300 for curing.

Question No. 32: Specification 13207, 3.08.C.13. – It states “the minimum shotcrete cover over all wrapped steel shall not be less than 2-inches.” However, as this is a prestressed structure, the allowable cover for prestressed reinforcing exposed to earth, liquid, etc. per ACI 350 is 1.5”. Please confirm that a minimum shotcrete cover over prestressed reinforcing of 1.5” is acceptable.

Response to Question No. 32: Not acceptable. Provide 2” shotcrete cover over all wrapped steel as required by the specification.

Question No. 33: Drawing S02, note 8 requires a horizontal lifeline fall protection system for personnel on the roof. However, it is unclear where this lifeline system should be located. Please have the project engineer provide the preferred location for this safety device.

Response to Question No. 33: Horizontal lifeline fall protection system shall be comprised of two safety lines, extending from the center of the tank to the roof edge. Safety lines shall be separated by 90 degrees.

Final placement of lifelines will be coordinated during submittal review.

Question No. 34: Drawing S02 shows the access hatch located within the column load path of the noted column layout. ACI 350 notes that all roof slab openings should be located outside the column strip.

Please confirm that the access hatch may be moved as necessary to comply with this code directive.

Response to Question No. 34: It is acceptable to move the roof hatch to be located outside the column load path per ACI 350 requirements.

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7 Question No. 35: Drawing S03, section C shows the tank roof and floor sloping toward the corewall and swale. Please note that it appears the roof slope is 2% while the floor slopes at 1%. Please note that on a tank of this size, to aid constructability of the columns and ensure a uniform slope that will pride positive drainage to the edge, we would suggest the 2% slope of the roof be matched by the floor. Please review and confirm that a 2% slope on the floor slab is acceptable.

Response to Question No. 35: 2% floor slope is acceptable. Hold tank “TOC” elevation as shown on Drawing S03.

Question No. 36: Drawing S04, Detail G, shows an altitude valve above the finished grade. Please provide centerline elevation for this item.

Response to Question No. 36: Install 4” valve on Section G at CL 265.50, matching the 12” R drain piping (approx. 4 feet above exterior site grade). Note that the valve shown on Section G is ball valve, not an altitude valve.

Question No. 37: Drawing M02, section B shows the valve vault with a 4” diameter pipe with a pressure transmitter penetrating the corewall. However, we are unsure at what elevation this pipe is intended to penetrate the reservoir. In order to minimize disruption of the prestressing stand we would suggest the centerline of this pipe be located at least 3’-6” above the wall footing. In addition, we suggest it penetrate the corewall perpendicular to the wall surface. This will simplify the installation through the corewall. Please review and confirm that this pipe penetration can be located “square” to the corewall and at a centerline elevation of 3’-6”.

Response to Question No. 37: Pressure transmitter may be located at 3’-6” above wall footing. Contractor shall adjust orientation of 4” BFV handwheel to avoid conflict with valve vault Question No. 38: Drawing S01 shows multiple joints across the tank floor, dividing it into sixteen (16) sections. General Note #7 states: “Construction joint spacing and locations as required by Tank Manufacturer.” As the Tank Manufacturer, we have found that optimizing the floor design and reducing the number of floor joints improves overall tank durability and performance. Please confirm that the Tank Manufacturer is permitted to reduce the number of floor joints to one (1).

Response to Question No. 38: For bid purposes, the Contractor shall assume that all floor construction joints on the drawings are required. A single construction joint would require a pour approximately 178’ long which would lead to high potential for shrinkage cracking. As noted, drawing S01 General Note 7 does give Contractor ability to modify construction joint layout. Proposed construction joint layout shall be submitted for review per specification 03300 requirements.

Question No. 39: Your spec (section 02820, subsection 2.03 materials, item A1b Fabric) calls for “1/4” anti-climb mesh”. We are not aware of a 1/4” mesh size. 3/8” mesh is the smallest we’ve been able to locate. Can you please review the specification and provide us with guidance? Docusign Envelope ID: 2C7FE016-A2DD-4E52-821D-A21BF6FEF8C9

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8 Response to Question No. 39: 3/8” anti-climb mesh is acceptable.

Question No. 40: The specifications indicate a “top tension wire” and a “bottom rail”. Given the weight of the mesh (assuming we use 3/8” or similar size mesh), we don’t believe a top tension wire is sufficient to hold the mesh in place. We would recommend top rail and bottom rail. Can you please provide clarification that the top tension wire is really what you wish to install? Response to Question No. 40: Top rail in lieu of tension wire is acceptable. Delete Note 1 from Typical Detail CF202. Top rail diameter shall match bottom rail diameter per Section 02820.

CLARIFICATION TO ADDENDUM 2:

Clarification to Question No. 3: Response to Question No. 3 (Addendum 2) stated that the “perforated drainpipes do not converge at a drainage structure.” Note that a segment of 4” SDR26 PVC without perforations does extend from the inspection well nearest the Valve Vault into the Valve Vault as shown on Drawing M01.

If you have any questions regarding this addendum, please contact Melissa Cansdale, P.E. at [email protected].

Sincerely,
MELISSA CANSDALE, P.E.

Water Operations Manager – Water Resources & Engineering Acknowledgment of Receipt
Bidder’s Signature
Date
This Addendum No. 3 must be signed and submitted with the proposal.

Docusign Envelope ID: 2C7FE016-A2DD-4E52-821D-A21BF6FEF8C9

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1 November 17, 2025
SUBJECT: ADDENDUM NO. 4 – SKYVIEW RESERVOIR REPLACEMENT PROJECT To Prospective Bidders:

The following are changes to the Request for Proposals for the above-mentioned project:

REVISIONS:

The following revisions are made to the Contract Documents as indicated below:

Revision No. 1: Replace the first paragraph under NOTICE TO CONTRACTORS (page 6) in its entirety with the following:

NOTICE IS HERE BY GIVEN THAT SELAED BIDS will be received at the Office of the City Clerk, City Hall, 3rd Floor, Vallejo, California, during the business hours of 8:30 AM through 5:00 PM, Monday through Friday, holidays excepted and/or sealed bids can be deposited into the drop box in front of City Hall, until the hour of 2:00 PM on December 11, 2025 (Pacific Time), at which time they will be publicly opened and read aloud in the City Council Chambers, 2nd floor of said City Hall for SKYVIEW RESERVIOR REPLACEMENT PROJECT, City of Vallejo, County of Salano, California according to the drawings and specifications prepared by the City of Vallejo, Water Department.

Revision No. 2: Modify CONTRACTOR QUALIFICATIONS (page 24) as follows:
• Replace Item 3 in its entirety with:

Have completed to the Owner’s satisfaction, no less than five (5) public works projects in State of California of similar size and complexity within the past 7 to 10 years prior to the date of bid opening where the bidder was the prime contractor. Supply references for such projects to the Owner’s satisfaction.
• Replace Item 6 in its entirety with:

Delete. The information is covered in item 3.

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2 • Replace Item 8 in its entirety with:

Tank Contractor (as defined by Section 13207) has demonstrated experience with similar sized concrete tank construction or has completed at least two AWWA D110 Type I Prestressed Concrete Tank projects within the past 7 to 10 years prior to the date of bid opening. Provide project name(s), location(s), owner(s), total contract price(s), and reference contact information. • Replace Item 9 in its entirety with:

The bidder or their subcontractors have demonstrated experience with completed contracts at least 5 tank projects total. Please list the project name(s), location(s), owners(s), and contract persons(s).

REQUESTS FOR INFORMATION:

Question No. 41: Specification 13207, 2.01.I.11 – Call out for downspouts and conductor heads. Please note that removing the roof curb, as well as the downspouts, will reduce maintenance costs by allowing water flow freely off the roof and avoid clogged downspout systems.

Response to Question No. 41: Roof downspout system and roof curb may be omitted from the tank design.

However, construction must be performed such that water must be able to flow freely without hindrance off the roof.

Question No. 42: Drawing S02, Call out for downspouts, Drawing S06, detail P, call out roof curb. Please note that removing the roof curb, as well as the downspouts will reduce maintenance costs by allowing water flow freely off the roof and avoid clogged downspout systems.

Response to Question No. 42: Roof downspout system and roof curb may be omitted from the tank design.

However, construction must be performed such that water must be able to flow freely without hindrance off the roof.

CLARIFICATION TO ADDENDUM 2:

Clarification to Question No. 1: Response to Question No. 3 (Addendum 2) is hereby rescinded. Refer to the REVISIONS to Section of this addendum for additional information.If you have any questions regarding this addendum, please contact Melissa Cansdale, P.E. at [email protected].

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3 Sincerely,
MELISSA CANSDALE, P.E.

Water Operations Manager – Water Resources & Engineering Acknowledgment of Receipt
Bidder’s Signature
Date
This Addendum No. 4 must be signed and submitted with the proposal.

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1 November 26, 2025
SUBJECT: ADDENDUM NO. 5 – SKYVIEW RESERVOIR REPLACEMENT PROJECT To Prospective Bidders:

The following are changes to the Request for Proposals for the above-mentioned project:

REQUESTS FOR INFORMATION:

Question No. 43: Specification 13207, 3.01. A. requires a full-time on-site Project Manager during tank construction. We would like to request confirmation that assigning a qualified Tank Superintendent to fulfill this requirement would be acceptable. The Tank Superintendent will be responsible for daily on-site coordination, safety, quality control, and progress reporting, ensuring that the intent of the specification is met. Please confirm if a full-time on-site Tank Superintendent will satisfy this requirement.

Response to Question No. 43: The Tank Superintendent may satisfy the on-site Project Manager requirement. Submit qualifications for Tank Superintendent per Section 13207-1.03.E.c.

Question No. 44: Specification 13207, 3.02. B. specifies a minimum 24-hour period prior to form removal for columns and column footings. Please confirm if this duration can be reduced to a 12-hour minimum, consistent with the form removal requirements for the corewall.

Response to Question No. 44: 12-hour minimum form removal time for columns and column footings is acceptable if all other requirements have been met prior to removal of forms.

Question No. 45: Section B - General Provisions, (Page B-77), Section K. makes note of Builder’s Risk; however, no description is provided regarding coverage requirements or responsibility for furnishing the policy. Per standard construction practice, Builder’s Risk Insurance is typically carried by the Owner, as it insures the project, including materials and work in place, for the benefit of both the Owner and Contractor(s). Please confirm that the Owner will furnish and maintain Builder’s Risk Insurance for the duration of the project.

Response to Question No. 45: Builder’s Risk Insurance under this project is not a requirement by the City.. Additional risk insurance may be carried by Contractor at Contractor’s discretion and expense.

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2 Question No. 46: Drawing GS01, Steel, Stainless Steel, and Aluminum – Note 4.B. State “DO NOT CUT, DAMAGE, OR INTERRUPT EXISTING REINFORCEMENT TO INSTALL ANCHORS. USE NONDESTRUCTIVE TESTING EQUIPMENT TO IDENTIFY LOCATIONS OF REINFORCEMENT IN MEMBERS BEFORE DRILLING HOLES FOR ANCHORS.” On regards to roof handrail, the edge of the roof is not a structurally sensitive area for a prestressed tank. As the tank designer, DN is comfortable with not employing NON-DESTRUCTIVE TESTING EQUIPMENT for the full perimeter handrail.

Additionally, the anchor locations in the wall are at designed/preapproved locations and are ok without the use of NON-DESTRUCTIVE TESTING EQUIPMENT. Please confirm the tank designer may determine if and when NON-DESTRUCTIVE TESTING EQUIPMENT is required.

Response to Question No. 46: Tank Contractor is responsible for determining when non-destructive methods are required. It is the responsibility of the Tank Contractor to sufficiently coordinate anchor locations to prevent damage to the structural reinforcing bars.

Question No. 47: Plan Sheets S01, S02, and S04 note that all stainless steel shall be a minimum of 316/316L for welding fabrications unless noted otherwise; however, no alternative stainless steel grades are noted on any other plan sheets. Specification Section 13207, 2.01.I identifies the interior ladder and manways as 304/304L stainless steel, while Specification Section 15061, 2.02 requires pipe supports to be 316 stainless steel. Based on these specification requirements, please confirm that all tank interior stainless steel materials, including the interior ladder, manways, and related appurtenances, are intended to be 304 stainless steel.

Response to Question No. 47: Grade 304/304L stainless steel is acceptable in lieu of 316/316L for the tank stainless steel materials.

If you have any questions regarding this addendum, please contact Melissa Cansdale, P.E. at [email protected].

Sincerely,
MELISSA CANSDALE, P.E.

Water Operations Manager – Water Resources & Engineering Docusign Envelope ID: 2C9C9F0E-2C58-4620-859E-56FDD741C221

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3 Acknowledgment of Receipt
Bidder’s Signature
Date
This Addendum No. 5 must be signed and submitted with the proposal.

Docusign Envelope ID: 2C9C9F0E-2C58-4620-859E-56FDD741C221

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ACTION ITEM 9.B.

DATE: February 24, 2026
TO: Mayor and Members of the City Council
FROM: Dawn G. Abrahamson, MMC, City Clerk
SUBJECT: ADOPT A RESOLUTION MAKING APPOINTMENTS TO THE ARCHITECTURAL

HERITAGE & LANDMARKS COMMISSION AND THE PARTICIPATORY BUDGETING

STEERING COMMITTEE

RECOMMENDATION
Adopt a resolution making the following appointments:
• Architectural Heritage & Landmarks Commission (AHLC) — 5 vacancies • Participatory Budgeting Steering Committee (PBSC) — 7 member and 3 alternate vacancies

REASONS FOR RECOMMENDATION
A number of vacancies currently exist across eight City boards, commissions and committees including two tenant commissioners to the Vallejo Housing Authority. Interviews were conducted virtually by Councilmembers Bregenzer and Gordon for vacancies to the AHLC and PBSC on February 11, 2026. With these interviews complete, this item is presented to the City Council for appointment.

BACKGROUND AND DISCUSSION
Vacancies on City Boards, Commissions, and Committees have been ongoing since 2025. A press release was issued January 29 and notices were distributed via the City's social media channels and the Vallejo Weekly. The application filing period closed on February 12, 2026. Given the number of existing vacancies and dependent upon the number of applications received by the filing deadline, the filing period may be extended.

A sufficient number of applications were received since the Fall of 2025 for the AHLC and PBSC, allowing interviews to proceed.

Interview Process
Councilmembers Bregenzer and Gordon conducted virtual AHLC and PBSC applicant interviews on February 11, 2026. Attendance and participation in the interview process is required for appointment consideration. The 2-member Council interview team will make initial nominations during the appointment process, followed by nominations from the remaining councilmembers.

Copies of applications were provided to the Mayor and Council and are available to review in the City Clerk's Office.

Commission Details and Recommendations
AHLC - VMC Chapter 2.48

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Date: February 24, 2026
Subject: ADOPT A RESOLUTION MAKING APPOINTMENTS TO THE ARCHITECTURAL

HERITAGE & LANDMARKS COMMISSION AND THE PARTICIPATORY

BUDGETING STEERING COMMITTEE

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• 7-member body; must be City residents with demonstrated interest or experience in architecture, aesthetics, or cultural heritage.
• 5 vacancies (3 terms expiring 12/31/29 and 2 expiring 12/31/26) • 5 applications received; 3 applicants interviewed February 11 • Recommendation: Appoint to fill 3 of the 5 vacancies for terms through 12/31/29 PBSC
• 11-member committee with 3 alternate seats; collaborates with staff to guide PB process. • 7 member and 3 alternate vacancies (all terms expiring 6/30/27) • 3 applications received; 2 organization applicants interviewed • Recommendation: Appoint to fill 2 of the 7 member vacancies for terms through 12/31/27

NEXT STEPS
Staff will continue recruitment efforts for remaining vacancies to standing boards, commissions and committees.

FISCAL IMPACT
There is no fiscal impact associated with filing vacancies to standing commissions.

ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.

ATTACHMENTS

1. 2026 Resolution Making Appointments to AHLC.PBSC 022426 CAO Stamp

2. List of Eligible Applicants 022426

CONTACT
Dawn G. Abrahamson, MMC, City Clerk (707) 648-4527
[email protected]

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RESOLUTION NO. 26-______ N.C.

MAKING APPOINTMENTS TO VARIOUS BOARDS, COMMISSIONS, AND COMMITTEES WHEREAS, the Vallejo City Council has established various boards, commissions and committees which may be advisory, policy, appellate and/or rule making; and WHEREAS, members of these boards, committees, and commissions shall be appointed and vacancies shall be filled for the unexpired portion of the term in the same manner as the original appointment pursuant to the Vallejo Municipal Code; and WHEREAS, section 2.26.030 of the Vallejo Municipal Code provides that the term of office of each member appointed by the City Council shall be for four years, except as otherwise provided by ordinance or resolution, and that terms of members shall be staggered so that the number of terms expiring annually shall be approximately equal; and WHEREAS, there currently exist vacancies on boards, commissions and committees, and WHEREAS, pursuant to section 2.02.350 of the Vallejo Municipal Code, the City Clerk has published notices of these vacancies, received applications of interest, and delivered to the City Council all applications submitted; and
WHEREAS, the City Council reviewed the applications submitted and has conducted interviews.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL AS FOLLOWS:

The following appointments are hereby made to the following Boards, Commissions and Committees.

Architectural Heritage & Landmarks Commission (AHLC) – 5 vacancies (3 terms to expire 12/31/29 and 2 terms to expire 12/31/26
__________________________ - for a term to expire 12/31/29 __________________________ - for a term to expire 12/31/29 __________________________ - for a term to expire 12/31/29 Participatory Budgeting Steering Committee (PBSC) – (7 member & 3 alternate vacancies (terms to expire 6/30/27)
_________________________ - for a term to expire 6/30/27 _________________________ - for a term to expire 6/30/27

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Adopted by the City Council of the City of Vallejo at a regular meeting held on February 24, 2026 with the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

______________________________________

ANDREA SORCE, MAYOR
ATTEST:

______________________________________
DAWN G. ABRAHAMSON, CITY CLERK

Page 1544 of 1832 ends

*Current Commissioner
List of Eligible Applicants for Appointment
(February 24, 2026)
Architectural Heritage & Landmarks Commission – 5 vacancies (3 terms to expire 12/31/29 and 2 terms to expire 12/31/26)
*Ann Adams
*Tanya Hall
*Brendan Riley
Participatory Budgeting Steering Committee – 7 member and 3 alternate vacancies (terms to expire 6/30/27)
*Lynda Daniels (Primary) and Corrine Quinn (Secondary) – NAACP organization *Patricia Hunter (Primary) and Dr. Annetta Clark (Secondary) – National Coalition of 100 Black Women organization

Page 1545 of 1832 ends

ACTION ITEM 9.C.

DATE: February 24, 2026
TO: Mayor and Members of the City Council
FROM: Andrew Murray, City Manager
SUBJECT: PRESENTATION OF THE CITY OF VALLEJO'S STATE AND FEDERAL LEGISLATIVE

ADVOCACY FIRMS AND RECEIVE DIRECTION ON UPDATING THE CITY'S

LEGISLATIVE PLATFORM

RECOMMENDATION
Receive the presentation and provide direction to staff on whether to schedule a future agenda item or special meeting to update the City’s State and Federal Legislative Platform and legislative priorities.

REASONS FOR RECOMMENDATION
Receiving this presentation will provide the City Council with an updated understanding of the City’s legislative advocacy services and allow Council to provide direction on future legislative planning and priorities.

BACKGROUND AND DISCUSSION
The City of Vallejo retains State and Federal legislative advocacy firms to support the City’s legislative and funding efforts. These services are administered through the City Manager’s Office and are designed to support the City in monitoring legislation, identifying funding opportunities, and advancing City priorities in alignment with Council direction and adopted policies.

The City currently contracts with three legislative advocacy firms:
• Akin Gump Strauss Hauer & Feld LLP (Federal)
• Capital Advocacy Partners (Federal)
• Gonsalves & Son (State)
This presentation provides an overview of the City’s legislative advocacy services and related contracts. (The current contracts for the City's three legislative advocacy firms are attached.) It includes a summary of each firm’s scope of work, their coordination with City staff, and how their efforts support the City’s priorities.

Representatives from the firms will be present to provide additional context and answer questions from the Council.

As part of the discussion, staff is seeking Council direction on whether to return at a later date with a separate agenda item or special meeting to review and update the City’s State and Federal Legislative Platform and identify key legislative priorities for 2026. The City's current legislative priorities for State and federal legislation, adopted in 2023, is attached.

Page 1546 of 1832 ends

Date: February 24, 2026
Subject: PRESENTATION OF THE CITY OF VALLEJO'S STATE AND FEDERAL LEGISLATIVE

ADVOCACY FIRMS AND RECEIVE DIRECTION ON UPDATING THE CITY'S

LEGISLATIVE PLATFORM

Page 2 ends

FISCAL IMPACT
There is no fiscal impact associated with this item. No new expenditures or contract actions are proposed.

ENVIRONMENTAL REVIEW
This item is not a project as defined by the California Environmental Quality Act (CEQA) and is exempt pursuant to CEQA Guidelines Section 15378(b).

ATTACHMENTS

1. Legislative Platform & Priorities (COV)

2. AKIN GUMP STRAUSS HAUER & FELD LLP Contract

3. JOE A GONSALVES Contract

4. CAPITOL ADVOCACY PARTNERS Contract

CONTACT
Sidney Wilson, Administrative Analyst (707) 648-4576
[email protected]

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EXHIBIT A
2023

LEGISLATIVE

PRIORITIES
For State + Federal Legislation

CITY OF VALLEJO
Le.

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PAGE 02 I LEGISLATIVE PRIORITIES + ADVOCACY PROCE

OBJECTIVE
The objective for identifying advocacy procedures for State and Federal Legislation is to provide clear direction to staff with regard to monitoring bills during State and Federal legislative sessions. Approval of advocacy procedures will ensure that legislative inquiries and responses will be administered consistently with "one voice" as to the
identified Legislative Priorities adopted by the City Council annually. The Legislative Priorities and Advocacy
Procedures will provide the City Manager, or designee,
discretion to advocate in the City's best interests in a manner consistent with the goals and priorities adopted by the City Council.

Typical advocacy positions will include:

SUPPORT I legislation in this area advances the City's goals and priorities.

OPPOSE I legislation in this area could potentially harm, negatively impact or undo positive momentum for the City, or does not advance the City's goals and priorities.

MONITOR I federal, and sometimes state, legislation the City should track, but may choose not to identify a position at this time.

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DURES LEGISLATIVE PRIORITIES + ADVOCACY PROCEDURES I PAGE 03

PROCEDURES
The legislative advocacy procedures are the process by
which City staff will track and respond to legislative issues in a timely and consistent manner. The City Manager will track and review legislation utilizing the following procedures:

1. The City Manager shall review requests that the City take a position on legislative issues to determine if the
legislation aligns with the City's current approved
Legislative Priorities.

2. The City Manager will conduct a review of positions
and analysis completed by the League of California
Cities, City lobbyist, and local government/
professional associations when formulating positions.

3. If the matter aligns with the approved priorities, City response shall be supplied in the form of a letter to the legislative body reviewing the bill/measure. Advocacy
utilized on behalf of the City, including but not limited to letters, phone calls, emails and prepared forms, will be communicated through the City Manager. The City
Manager shall advise staff to administer the form of
advocacy, typically via letters signed by the Mayor, City Manager, or designee, on behalf of the City Council.

4. All draft legislative letters initiated by the City Manager shall state whether the City is requesting "support",
"oppose", or "oppose unless amended" action on the issue, and shall include adequate justification for the
recommended action. If possible, the letter should include examples of how a bill would specifically affect the City, e.g. "the funding the City will lose due to this bill could pay for X acres of parkland".

5. One legislative letter will be prepared to address one bill or measure. A legislative letter will not address
multiple bills unless bills are grouped together and
reviewed as one package by a legislative body.

6. The City Manager may also provide a letter of concern or interest without taking a formal position on a piece of legislation. Letters of concern or interest are to be
administered through the Office of the City Manager.

7. When a letter is sent to a state or federal legislative body, City Councilmembers, the City Clerk, and state
legislators representing the City of Vallejo shall be
included as a copy "cc" on the letter. The appropriate
contacts at the League of California Cities, the City's lobbyists, and legislative consultants, if applicable, shall be included as a cc on legislative letters.

The City Manager will provide updates on important legislative issues and those matters on which the City has a stated position through the City's website. When appropriate, the City Manager will also submit to the City Council a report summarizing activity on priority measures.

No advocacy efforts will be taken with respect to legislation and issues that are not addressed by the Guiding
Principles. In the event that action is requested by the League of California Cities or other entity on such legislation or the City Manager believes the legislation could be beneficial/detrimental to the City's interests, the matter shall be brought before the City Council at a Council
meeting for formal direction from the Council.

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PAGE 04 I LEGISLATIVE PRIORITIES + ADVOCACY PROCEDURES LEGISL

PRIORITIES

GENERAL GOVERNMENT

1. Support legislation that provides financial assistance for local public services without the imposition of new taxes.

2. Support state and federal funding opportunities for City infrastructure projects and programs.

3. Support legislation that preserves and enhances the
City's ability to generate revenues from all types of sales.

4. Support legislation that provides funding opportunities for energy-efficiency projects and programs for public
buildings, facilities, and infrastructure.

5. Support legislation making funding available to refurbish and improve City recreation services or facilities.

6. Support legislation that recognizes, strengthens, and protects local control over the public rights-of-way.

7. Support legislation that helps to realign government services with necessary funding to improve the delivery of services and make government more accountable,
transparent and efficient.

8. Support legislation that allows for the expansion, continuation, and/or increased flexibility in the bidding/ procurement, delivery, and management of construction
projects.

9. Support policies that enhance digital inclusion and seek to overcome the digital divide.

10. Support legislation that enhances legal immunities for public entities and employees.

11. Support legislation that fosters a robust market for risk pools for public entities.

HUMAN RIGHTS

1. Support legislation to protect all individuals regardless of race, color, national origin, religion, sex, disability, age, sexual or gender orientation and identity, or medical
condition from discrimination.

2. Support non-discrimination policies at city/county/
state/federal levels.

3. Support anti-bullying policies.

LOCAL CONTROL

1. Oppose legislation that limits or interferes with City Council authority over local municipal affairs.

2. Oppose legislation that mandates changes interrupting the City's operations, services to the community, or
impairs or weakens its infrastructure.

3. Monitor potential legislation that makes mandatory
changes to election policies and procedures.

BUDGET/FISCAL

1. Support legislation that protects the ability of cities to recover the costs of mandated programs through fees that are exempt from Proposition 218.

2. Support legislation mandating that the state and federal governments provide full cost reimbursement to cities
for all required programs and for all programs resulting in revenue loss to cities.

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ATIVE PRIORITIES + ADVOCACY PROCEDURES I PAGE 05

3. Support legislation that further protects local government revenue from being taken, confiscated, diverted, or
otherwise used to fund state government operations and
responsibilities.

4. Support legislation to stabilize local government financing, to increase funding to local agencies, and to permit the most cost-effective management of state-mandated
programs.

5. Support legislation to protect and preserve local control over locally imposed taxes (such as transient occupancy tax and franchise fees).

6. Support fair implementation and distribution of state infrastructure bond funds to ensure the City has access to an adequate share of funding for local improvements and programs.

7. Support legislation that promotes a reasonable balance of pro-growth policies and tools including state and
local tax (SALT) deduction and exemptions of private
activity bonds (PABs).

8. Oppose legislation, policies, and budgets that have
negative impacts on services, revenues, and costs.

9. Oppose any measure that mandates procedures that would make local government more dependent on the state for
financial stability or reduces local discretion or flexibility in the use of local government revenues.

10. Oppose legislation that negatively impacts the City's fiscal viability by adding further financial burdens through
unfunded mandates.

11. Oppose legislation that attempts to restrict, reduce, or eliminate the City's revenue base.
1 2. Oppose legislation that cuts state or federal grant funding for existing programs and services (e.g., Community Development Block Grant).

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PAGE 06 I LEGISLATIVE PRIORITIES + ADVOCACY PROCE

13. Oppose efforts to eliminate or cap the tax-exempt status of municipal bonds.

EMPLOYEE RELATIONS/WORKER'S COMPENSATION +

PUBLIC PENSIONS AND PENSION REFORM

1. Monitor legislation or reform that could impact local public agencies and existing labor agreements.

2. Monitor legislation and regulation affecting labor relations, employee rights, benefits, and working conditions.

WORKER'S COMPENSATION

1. Support legislation to reform worker's compensation
formulas to rely on more evidence of work-related
causation to determine compensability.

2. Oppose legislation providing presumptive eligibility for award of benefits for worker's compensation or other
health benefits.

3. Oppose legislation to increase employee benefits
without system reforms to offset increased employer
costs.

UNEMPLOYMENT COMPENSATION

1. Oppose legislation that would increase employer liability for unemployment compensation or which would reduce local discretion to manage this risk.

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DURES LEGISLATIVE PRIORITIES + ADVOCACY PROCEDURES I PAGE 07

LABOR RELATIONS

1. Oppose legislation that reduces local control over public employee disputes and/or imposes regulations from an
outside agency.

2. Oppose any measure that seeks to impose federal or state mandates on the collective bargaining process.

3. Oppose legislation that would increase the cost of
administering benefits or mandate special group
health and welfare benefits provided to all employees.

PERSONNEL

1. Support legislation that would lessen the impact of
CalPERS investment losses on employer rates.

2. Oppose legislation that imposes local government
mandated employee benefits that are more properly
negotiated at the bargaining table.

HOUSING AND NEIGHBORHOODS

1. Support legislation that provides financial support and incentives for programs that provide or increase access to affordable housing for disabled and low-income
residents, families, and senior adults.

2. Support legislation that protects and maintains existing affordable housing opportunities for disabled and lowincome residents, families, and senior adults.

3. Support funding resources allocated for mental health, supportive housing, and shelters to assist in homelessness reduction.

4. Support efforts to significantly increase housing production, especially compact, mixed-use development in priority development areas (PDAs), housing element
sites and job centers with access to high-quality transit service.

5. Support funding for the rehabilitation of existing affordable housing stock.

6. Oppose legislation that would impose statemandated development standards or procedures that are contrary to the City's General Plan or local land
use policy.

7. Monitor state mandates that affect neighborhood
rehabilitation, revitalization, and first time homebuyer programs. Oppose any additional redundant or cumbersome mandates/restrictions.

8. Support funding to provide supportive services to those affected by homelessness and mental health issues.

9. Support funding to remove and clean homeless encampments and to store homeless belongings in accordance with the law.

10. Support legislation and programs to increase funding for transitional housing units and permanent supportive
housing units to house homeless households.

11. Support legislation that would amend federal and state Low-Income Housing Tax Credit Programs to support
and deem competitive a mix of units in an affordable
housing project, to promote sustainable and integrated
communities.

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PAGE 08 I LEGISLATIVE PRIORITIES + ADVOCACY PROCEDURES LEGISLA1

TRANSPORTATION AND INFRASTRUCTURE

1. Identify opportunities for federal funding for
transportation, water, energy and environmental
infrastructure in the Infrastructure Investment and Jobs Act (Public Law 117-58) and Inflation Reduction Act (Public Law 117-169)

2. Support state and federal funding for street, road, and alleyway repair within the City.

3. Support legislation that preserves local responsibility for transportation decision making.

4. Support local, regional, state, and federal partnerships to secure funds for local street and road improvements.

5. Support legislation authorizing increased funding to enhance existing transportation projects including but
not limited to: road resurfacing projects, the public
transportation systems, adding bicycle lanes, sidewalks, and trails throughout the City, and safety enhancement for all forms of transportation.

6. Support legislation that provides equitable amounts of state and federal funding for roads and highways, and
facilitates timely construction of local transportation projects.

7. Support legislation that promotes the development of a robust, active regional transportation strategy, with
attention to transportation and health equity issues.

8. Support programs that fill commuter first/last mile gaps.

9. Support public benefit for private use of Public Right-ofWay and City assets.

10. Support efforts to protect and ensure efficient, effective implementation of the 2017 SB 1 legislation on
transportation funding programs.

11. Support legislation that encourages public private
partnerships to provide low cost financing for transportation projects.

12. Support tax benefits and/or incentives for programs to promote use of public transit.

13. Support legislative proposals that would increase funding for transportation infrastructure, operations and
maintenance in the City of Vallejo.

14. Support laws and policies that expedite project delivery.

15. Support partnerships between affected agencies and
local governments to seek additional strategies and
funding for programs that benefit seniors, people with
disabilities, and the economically disadvantaged such as mobility management programs, intercity paratransit
operations, and other community based programs.

16. Support efforts to increase and expand public transportation levels of service between Vallejo and San Francisco.

17. Oppose state and federal reductions to existing
transportation grants and programs, including funding to meet Americans with Disabilities Act requirements.

18. Oppose efforts to reduce or divert funding from
transportation projects.

ECONOMIC DEVELOPMENT AND BUSINESS ATTRACTION

1. Support federal and state tax incentives for development of Mare Island and underserved areas of Vallejo.

Page 1555 of 1832 ends

-IVE PRIORITIES + ADVOCACY PROCEDURES I PAGE 09

2. Support lowering the threshold for approving a sales tax measure from a 2/3 majority of voters to 55 percent.

3. Support modification to the current state guidelines on disposition of City surplus property, including the
properties of former redevelopment agencies, allowing
more City oversight on how the disposed property would
then be developed.

4. Support additional funding sources, including grants, for affordable housing.

5. Support funding for public works infrastructure to support economic development.

6. Support funding from the U.S. Army Corps of Engineers for dredging of the Mare Island Strait channel.

7. Support legislation to reinstate and protect redevelopment as a tool to build needed infrastructure, develop and retain affordable housing, and provide financing for local redevelopment and economic development
programs.

8. Support funding for brownfield redevelopment.

9. Support legislation that provides match-free grants for Base Realignment and Closure (BRAC) sites for the
purpose of economic development, housing, business
attraction programs, rehabilitation and revitalization.

10. Support legislation that provides funding for workforce development programs and workforce investment
opportunities for disadvantaged individuals and
families.

11. Support federal and state funding for work-study programs.

12. Support legislation that helps to increase employment opportunities and links training programs to local available employment.

13. Support legislation that provides dedicated funding for the development of affordable housing and housing in Transit Oriented Development (TOD) locations such as PDAs.

Page 1556 of 1832 ends

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PAGE 10 I LEGISLATIVE PRIORITIES + ADVOCACY PROCE

14. Support legislation that seeks funding opportunities for passenger and freight water transport operations and
infrastructure.

15. Support legislation that authorizes funding for the funding for the movement of goods via maritimerelated transportation, including the dredging of channels, port locations and freight shipment.

16. Support legislation and policies that promote investing in the maintenance and rehabilitation of aging infrastructure and building new system capacity to support smart growth principles.

17. Support efforts to incentivize employers to locate in Vallejo and Solano County.

18. Support funding for small business assistance, loan programs for business improvements and tax credits for
businesses.

19. Oppose legislation that limits local control over public rights-of-way, including limiting fair market value negotiations for use of City assets, enable equipment installation on a ministerial basis with no ability to set reasonable aesthetic size and design standards, or allow detached structures and equipment that incommodes the
right-of-way.

20. Monitor federal mandates that affect rehabilitation and revitalization of businesses communities and economic
development stimulus packages, and oppose any
additional redundant or cumbersome mandates/restrictions.

LAND-USE AND PLANNING

1. Support funding sources to aid in the reuse of the former Mare Island Naval Shipyard.

Photo credit: Mare Island Brewery Page 1558 of 1832
DURES LEGISLATIVE PRIORITIES + ADVOCACY PROCEDURES I PAGE 11

2. Support efforts that are consistent with the doctrine of "home rule" and the local exercise of police powers,
through planning and zoning processes, over local land
use.

3. Support efforts to strengthen the legal and fiscal capability of local agencies to prepare, adopt, and implement plans for orderly growth, development, and conservation of local planning areas.

4. Support streamlined, administrative process for small cell and telecommunications deployment.

5. Support standards based on FCC rules to assure telecommunications equipment does not in-commode the Right of Way and to retain community aesthetics.

6. Support telecommunications entities to plan and
forecast for investment and deployment on existing
infrastructure.

7. Support the expansion of broadband to all parts of
Vallejo to drive economic development and job opportunities, support county service delivery, and improve health, education, and public safety out-comes for residents.

8. Oppose legislation that imposes regional, state, or federal growth, development, or land use planning standards
within the City.

9. Oppose legislation that would remove or limit local
government land use authority.

HEALTHY COMMUNITIES

1. Support legislation and funding to increase access to subsidized meal programs for older adults and youth.

2. Support funding and incentives for grocery stores,
farmers markets and other vendors to locate in areas of Vallejo with limited access to affordable and nutritious food.

3. Support state and federal funding for opportunities to increase access to childcare in Vallejo.

4. Support funding for early childhood education programs.

5. Support legislation that creates options and opportunities for access to affordable healthcare.

6. Support funding for youth enrichment programs.

ENVIRONMENTAL, RENEWABLE ENERGY AND

WATER RESOURCES

1. Identify opportunities for federal funding for water, energy and environmental infrastructure in the Infrastructure
Investment and Jobs Act (Public Law 117-58) and Inflation Reduction Act (Public Law 117-169).

2. Support efforts for funding and resources, such as solar and habitat restoration, that foster environmental
stewardship and sustain the future of Vallejo's natural habitat.

3. Support legislation and funding to develop recycled water as an alternative water source, including treatment,
storage, and distribution.

4. Support legislation that protects the City's water rights outside the areas-of-origin.

5. Support legislation and funding that encourages innovative and cooperative water resources projects that will be of regional benefit.

6. Support legislation and policies that assist local govPage 1559 of 1832 PAGE 12 I LEGISLATIVE PRIORITIES + ADVOCACY PROCEDURES LEGISL, ernment in meeting or exceeding goals to reduce global
warming pollution levels.

7. Support legislative efforts to maintain a reliable supply and access to high quality water for drinking, agriculture, and recreation in Vallejo and regionally.

8. Support legislation that provides funding for disaster preparedness.

9. Support legislation that provides funding to mitigate or adapt to sea-level rise impacts, including shoreline
restoration and retreat, flood mitigation, and recreation projects.

10. Support legislation offering sensible California Environmental Quality Act (CEQA) reform that streamlines processes for a broader range of infill development while maintaining strong requirements for large projects.

11. Support the state's goals for increased use of zero emission vehicles and support funding that goes towards the refueling infrastructure necessary for alternative fueled vehicles, with emphasis on Plug-in Electric Vehicles. Allow flexible standards for certain emergency and fleet vehicles that require traditional
fuel due to technology, range, and terrain issues.

PUBLIC SAFETY AND EMERGENCY RESPONSE

1. Support reasonable criminal justice reform measures
that are inclusive of concerns from prosecutors, victims' rights groups, and law enforcement agencies and do not hinder law enforcement's ability to protect the
community.

2. Support legislation that assists in preventing and reducing crime, such as drug prevention programs, mental health initiatives, enhanced protective equip
ment, and solutions for homelessness.

3. Support legislation that would provide the City with a greater share of fines and forfeitures.

4. Support measures that encourage community safety and well-being.

5. Support legislation that allows use of state and federal public safety grants for intervention and prevention efforts to curb gang crime and youth violence.

6. Support legislation that improves safety at schools and ensures an environment that eliminates discrimination
and harassment of students.

7. Support legislation to eliminate gun violence within the City.

8. Support legislation that provides funding for or helps to develop community partnerships and multijurisdictional efforts to reduce crime and enhance safety.

9. Support legislation that assists with or provides funding for disaster response and preparedness and homelandsecurity-related needs, particularly efforts to strengthen emergency communications interoperability, link local emergency operations centers, and provide training.

10. Support legislation that preserves funding levels for existing public safety programs, such as the Edward Byrne Memorial Justice Assistance Grant (JAG).

11. Support legislation that would improve the availability, affordability, and coverage for earthquake, fire and flood insurance.

12. Oppose legislation that would remove or limit local government public safety authority.

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6 kTIVE PRIORITIES + ADVOCACY PROCEDURES I PAGE 13

13. Support Office of Traffic Safety grant funding related to all aspects of traffic safety.

14. Seek funding to deal with the impacts of the Public Safety Realignment Act, Proposition 47 (Reduced Penalties for
Some Crimes Initiative), and Proposition 57 (Public Safety and Rehabilitation). Support legislation that addresses wrap-around services such as substance abuse
counseling, mental health services, and employment,
medical, and housing assistance.

15. Support programs that help ensure public safety
Through the assistance and rehabilitation of individuals challenged with mental and/or substance abuse illnesses and increase awareness and training opportunities.

16. Advocate for legislation and funding that would take advantage of the latest technology to prevent and resolve crimes, such as the ability to use surveillance cameras, automatic license plate recognition, and DNA
testing.

17. Support funding for non-traditional crime prevention activities, homeless assistance, and mental health initiatives at the county, state, and federal level.

18. Advocate for federal and state funding for new public safety facilities for Vallejo.

Page 1561 of 1832 ends

MIKE MALONE MALONE
City of Vallejo
555 Santa Clara Street
Vallejo, CA 94950
(707) 648-4576
[email protected]
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Consultant and Professional Services Agreement Page 1 of 10

CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT
This Consultant and Professional Services Agreement ("Agreement") is made at Vallejo, California, dated for reference this March , 2025, by and between the City of Vallejo, a municipal corporation ("City"), and Akin Gump Straus Hauer & Feld, LLP, a Limited Liability Partnership, hereinafter referred to as “Consultant”, who agree as follows:

1. Services. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide the City professional services as specified in Exhibit A, entitled “Scope of Work” attached hereto and incorporated herein by reference.

2. Payment. City shall pay Consultant for services rendered pursuant to this Agreement at the times and in the manner set forth in Exhibit B, entitled “Compensation” attached hereto and incorporated herein by reference. The payments specified in Exhibit B shall be the only payments to be made to Consultant for services rendered pursuant to this Agreement.

3. Facilities and Equipment. Consultant shall, at its sole cost and expense, furnish all facilities and equipment which may be required for furnishing services pursuant to this Agreement.

4. Indemnification. Consultant shall indemnify, hold harmless, and defend City, its officers, officials, directors, employees, agents, volunteers and affiliates and each of them from any and all claims, demands, causes of action, damages, costs, expenses, actual attorney’s fees, consultant’s fees, expert fees, losses or liability, in law or in equity, of every kind and nature whatsoever arising out of or in connection with Consultant’s operations, or any subcontractor’s operations, to be performed under this agreement for Consultant’s or subcontractor’s tort negligence including active or passive, or strict negligence, including but not limited to personal injury including, but not limited to bodily injury, emotional injury, sickness or disease, or death to persons and/or damage to property of anyone, including loss of use thereof, caused or alleged to be caused by any act or omission of Consultant, or any subcontractor, officer, official, director, agent, volunteer, affiliate, or anyone directly or indirectly employed by any of them or anyone for the full period of time allowed by the law with the exception of the negligence or willful misconduct of the City.

The provisions of this section shall survive the expiration or termination of this Agreement.

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Consultant and Professional Services Agreement Page 2 of 10 maintain required insurance at all times shall constitute a default and material breach.

6. Accident Reports. Consultant shall immediately report (as soon as feasible, but not more than 24 hours) to the City Risk Manager any accident or other occurrence causing injury to persons or property during the performance of this Agreement. The report shall be made in writing and shall include, at a minimum: (a) the names, addresses, and telephone numbers of the persons involved, (b) the names, addresses, and telephone numbers of any known witnesses, (c) the date, time, and description of the accident or other occurrence.

7. Conflict of Interest. Consultant warrants and represents that to the best of its knowledge, there exists no actual or potential conflict between Consultant’s family, business, real property or financial interests and the services to be provided under this Agreement. Consultant shall comply with the City of Vallejo Conflict of Interest Code and not enter into any contract or agreement during the performance of this Agreement which will create a conflict of interest with its duties to City under this Agreement. In the event of a change in Consultant’s family, business, real property, or financial interests occurs during the term of this Agreement that creates an actual or potential conflict of interest, then Consultant shall disclose such conflict in writing to City. Every individual who performs services on behalf of Consultant pursuant to this Agreement must file a full Statement of Economic Interests (also known as Form 700) with the City Clerk if the work of the individual involves making a governmental decision whether to issue, deny, suspend, or revoke any permit, license, application, certificate, approval, order, or similar authorization or entitlement; authorizes the City to enter into, modify, or renew a contract; grants City approval of specifications for a contract; adopts or approves for the City any policy, standard or guideline; lobbies on behalf of the City, or performs the same or substantially all the same duties for the City that would otherwise be performed by an individual holding a position specified in the City’s Conflict of Interest Code.

8. Independent Contractor. Consultant is an independent contractor.

Neither Consultant nor any of Consultant’s officers, employees, agents, or subcontractors, if any, is an employee of City by virtue of this Agreement or performance of any services pursuant to this Agreement. City shall have the right to control Consultant only insofar as the results of Consultant’s services rendered pursuant to this Agreement; however, City shall not have the right to control the means by which Consultant accomplishes services pursuant to this Agreement.

9. Licenses, Permits, Etc. Consultant represents and warrants to City that all consultant services shall be provided by a person or persons duly licensed by the State of California to provide the type of services to be performed under this Agreement and that Consultant has all the permits, qualifications and approvals of whatsoever nature which are legally required for Consultant to practice its profession. Consultant represents and warrants to City that it shall, at its sole cost 'RFXVLJQ(QYHORSH,'
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Consultant and Professional Services Agreement Page 3 of 10 and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals which are legally required for Consultant to practice its profession.

10. Standard of Performance. Consultant shall provide products and perform all services required pursuant to this Agreement in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised under similar conditions by a member of Consultant’s profession currently practicing in California.

Consultant is responsible for making an independent evaluation and judgment of all conditions affecting performance of the work, including without limitation applicable federal, state, and local laws and regulations, and all other contingencies or considerations.

Consultant’s responsibilities under this section shall not be delegated. Consultant shall be responsible to City for acts, errors, or omissions of Consultant’s subcontractors.

Consultant is responsible for making an independent evaluation and judgment of all conditions affecting performance of the work and shall prepare plans, reports, and/or other work products in such a way that additional costs will not be incurred beyond a project budget approved or amended by the City Manager or his or her designee.

Whenever the scope of work requires or permits review, approval, conditional approval or disapproval by City, it is understood that such review, approval, conditional approval or disapproval is solely for the purposes of administering this Agreement and determining whether the Consultant is entitled to payment for such work, and not be construed as a waiver of any breach or acceptance by the City of any responsibility, professional or otherwise, for the work, and shall not relieve the Consultant of responsibility for complying with the standard of performance or laws, regulations, industry standards, or from liability for damages caused by negligent acts, errors, omissions, noncompliance with industry standards, or the willful misconduct of Consultant.

11. Force Majeure. Neither party shall be considered in default of this Agreement to the extent performances are prevented or delayed by causes or circumstances beyond either party’s reasonable control, such as war, riots, strikes, lockouts, work slowdown or stoppage, acts of God, such as floods or earthquakes, and electrical blackouts or brownouts.

In the event that the Consultant is unable to meet the completion date or schedule of services, Consultant shall immediately inform the City Representative of this in writing. If additional time is required to perform the work, the City Representative may adjust the schedule.
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Consultant and Professional Services Agreement Page 4 of 10

12. Time is of the Essence. Time is of the essence in this Agreement. Any reference to days means calendar days, unless otherwise specifically stated.

13. Personnel. Consultant agrees to assign only competent personnel according to the reasonable and customary standards of training and experience in the relevant field to perform services under this Agreement. Failure to assign such competent personnel shall constitute grounds for termination of this Agreement.

The payment made to Consultant pursuant to this Agreement shall be the full and complete compensation to which Consultant and Consultant’s officers, employees, agents, and subcontractors are entitled for performance of any work under this Agreement. Neither Consultant nor Consultant’s officers or employees are entitled to any salary or wages, or retirement, health, leave or other fringe benefits applicable to employees of the City. The City will not make any federal or state tax withholdings on behalf of Consultant. The City shall not be required to pay any workers' compensation insurance on behalf of Consultant or its subcontractors Consultant shall pay, when and as due, any and all taxes incurred as a result of Consultant’s compensation hereunder, including estimated taxes, and shall provide City with proof of such payments upon request.

14. Consultant Not Agent. Except as authorized under this Agreement or as City may authorize in a letter of authorization signed by the City Manager or his or her designee, Consultant shall have no authority, express or implied to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, express or implied, under this Agreement, to bind City to any obligation whatsoever.

15. Term. The term of this Agreement shall commence on January 1, 2025 and shall continue in full force and effect until June 30, 2027.

City shall, at its discretion, have the right to extend the term of this Agreement, in intervals of one year by written notice to Consultant. The total duration of this Agreement, including the exercise of any options under this section, shall not exceed five years. Notwithstanding the above, Consultant may be compelled to withdraw from providing services sooner than the designated notice or other time period by applicable rules or other laws.

If funds to effect such continued payment are not appropriated, Consultant agrees to terminate any services supplied to City of Vallejo under this Agreement, and relieve City of any further obligation therefore.
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Consultant and Professional Services Agreement Page 5 of 10

16. Termination or Abandonment by City. The City has the right, at any time and in its sole discretion, to immediately terminate or abandon any portion or all of the services to be provided under this Agreement by giving notice to Consultant.

Upon receipt of a notice of termination, Consultant shall perform no further work except as specified in the notice. Before the date of termination, Consultant shall deliver to City all City records and documents, all work product, whether completed or not, as of the date of termination and not otherwise previously delivered.

The City shall pay Consultant for services performed in accordance with this Agreement before the date of termination. If this contract provides for payment of a lump sum for all services or by task and termination occurs before completion of the work or any defined task which according to the performance schedule was commenced before the notice of termination, the fee for services performed shall be based on an amount mutually agreed to by City and Consultant for the portion of work completed in conformance with this Agreement before the date of termination. In addition, the City will reimburse Consultant for authorized expenses incurred and not previously reimbursed. The City shall not be liable for any fees or costs associated for the termination or abandonment except for the fees, and reimbursement of authorized expenses, payable pursuant to this section.

17. Products of Consulting Services. The work product, including without limitation, all writings, work sheets, reports, recordings, drawings, files, detailed calculations and other work products, whether complete or incomplete, of Consultant resulting from services rendered pursuant to this Agreement, shall become the property of City. Consultant agrees that all copyrights which arise from creation of the work under this Agreement shall be vested in the City and waives and relinquishes all claims to copyright or other intellectual property rights in favor of the City. City acknowledges that its use of the work product is limited to the purposes contemplated by the scope of work and that the Consultant makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the scope of work.

Documents submitted to the City in electronic format shall be formatted according to specifications provided by the City, or if not otherwise specified, in Microsoft Word, Excel, PowerPoint or other Microsoft Office Suite (2002) format as appropriate for the particular work product or, if directed by the City Representative in Adobe Acrobat PDF format.

18. Other Rights. For the avoidance of doubt, City and Consultant shall each retain all intellectual property that they owned prior to the start of any engagement, and this agreement shall not be interpreted or construed to grant a party any rights, title interest or license in the other party’s pre-existing intellectual property. Nothing in this Agreement shall be construed to (i) waive Consultant’s rights with respect to its own confidential and privileged materials (e.g. intrafirm communications with City’s general counsel’s office) or (ii) prohibit Consultant from retaining copies of 'RFXVLJQ(QYHORSH,'
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Consultant and Professional Services Agreement Page 6 of 10 its work product for its use, including administrative and accounting records, conflicts and new business intake materials, internal documents, attorney notes, firm form files, and materials and/or communications not related to the substance of the Services.

19. Cooperation by City. City shall, to the extent reasonable and practicable, assist and cooperate with Consultant in the performance of Consultant’s services hereunder.

20. Assignment and Subcontracting. Consultant shall not subcontract, assign or transfer voluntarily or involuntarily any of its rights, duties or obligation under this Agreement without the express written consent of the City Manager or his or her designee in each instance, which may be withheld for any reason or no reason whatsoever. Any attempted or purported assignment of any right, duty or obligation under this Agreement without said consent shall be void and of no effect.

If subcontracting of work is permitted, Consultant shall pay its subcontractor within ten (10) days of receipt of payment by City for work performed by a subcontractor and billed by the Consultant. Use of the term subcontractor in any other provision of this contract shall not be construed to imply authorization for Consultant to use subcontractors for performance of any service under this Agreement.

The City is an intended beneficiary of any work performed by Consultant’s subcontractor for purposes of establishing a duty of care between the subcontractor and City.

Any subcontractor or assignee consented to by City shall be bound by all terms and conditions of this agreement and the same shall be incorporated into and made a part of any assignment or subcontractor agreement.

21. Successors and Assigns. All terms, conditions, and provisions of this Agreement shall apply to and bind the respective heirs, executors, administrators, successors, and assigns of the parties. Nothing in this section is intended to affect the limitation on assignment.

22. Non-Discrimination/Fair Employment Practices.
(a) Consultant shall not, because of race, religious creed, color, sex, national original, ancestry, disability, medical condition, age, marital status or sexual orientation of any person, refuse to hire or employ, or to bar or discharge from employment, or to discriminate in compensation, or in terms, conditions or privileges any person, and every employee will receive equal opportunity for employment and shall be granted equal treatment with respect to compensation, terms, conditions or other privileges of employment, without regard to his race, religious creed, color, sex, national origin, ancestry, or disability, medical condition, age, marital status or sexual orientation.
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Consultant and Professional Services Agreement Page 7 of 10 Consultant warrants and represents it is an equal opportunity employer and agrees it shall not discriminate on the basis of race, religious creed, color, sex, national origin, ancestry, disability, medical condition, age, marital status or sexual orientation in the selection and retention of employees, subcontractors or procurement of materials or equipment.

In all solicitations either by competitive bidding or negotiations made by Consultant for work to be performed under any subcontract, including procurement of materials or equipment, each potential subcontractor or supplier shall be notified by Consultant of Consultant’s obligation under this Agreement relative to nondiscrimination and fair employment practices.

Consultant shall include the above provisions of this section in every subcontract, including procurement of materials or equipment.
(b) Consultant agrees to comply with Title VII of the Civil Rights Act of 1964, as amended, the California Fair Employment Practices Act, the Americans with Disabilities Act of 1990, any other applicable federal and state laws and regulations and City ordinances and regulations hereinafter enacted.

23. Notices. All notices or instruments required to be given or delivered by law or this Agreement shall be in writing and shall be effective upon receipt thereof and shall be by personal service or delivered by depositing the same in any United States Post Office, registered or certified mail, postage prepaid, addressed to:

If to CITY: Andrew Murray
City Manager
555 Santa Clara Street
Vallejo, CA 94590
If to CONSULTANT: Susan Lent
Partner
Akin Gump Strauss Hauer & Feld, LLP
2001 K Street NW
Washington, DC 20006
Any party may change its address for receiving notices by giving written notice of such change to the other party in accordance with this section.

Routine administrative communications shall be made pursuant to section 1 of Exhibit A.

24. Integration Clause. This Agreement, including all Exhibits, contains the entire agreement between the parties and supersedes whatever oral or written understanding they may have had prior to the execution of this Agreement. This 'RFXVLJQ(QYHORSH,'
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Consultant and Professional Services Agreement Page 8 of 10 Agreement shall not be amended or modified except by a written agreement executed by each of the parties hereto.

25. Severability Clause. Should any provision of this Agreement ever be deemed to be legally void or unenforceable, all remaining provisions shall survive and be enforceable.

26. Law Governing. This Agreement shall in all respects be governed by the law of the State of California without regard to its conflicts of law rules. Litigation arising out of or connected with this Agreement shall be instituted and maintained in the courts of Solano County in the State of California or in the United States District Court, Eastern District of California, Sacramento, California, and the parties consent to jurisdiction over their person and over the subject matter of any such litigation in such courts, and consent to service of process issued by such courts.

27. Waiver. Waiver by either party of any default, breach or condition precedent shall not be construed as a waiver of any other default, breach or condition precedent or any other right hereunder.

28. Ambiguity. The parties acknowledge that this is a negotiated agreement, that they have had the opportunity to have this Agreement reviewed by their respective legal counsel, and that the terms and conditions of this Agreement are not to be construed against any party on the basis of such party's draftsmanship thereof.

29. Gender. All pronouns and any variations thereof shall be deemed to refer to the masculine, feminine, neutral, singular or plural, as the identifications of the person or persons, firm or firms, corporation or corporations may require.

30. Headings. The section headings contained in this Agreement are inserted for convenience only and shall not affect in any way the meaning or interpretation of this Agreement.

31. Compliance with Laws. Consultant will comply with all statutes, regulations and ordinances in the performance of all services under this Agreement.

32. Confidentiality of City Information. During the performance of services under this Agreement, Consultant may gain access to and use City information regarding, but not limited to, procedures, policies, training, operational practices, and other vital information (hereafter collectively referred to as "City Information") which are valuable, special and unique assets of the City. Consultant agrees that it will not use any information obtained as a consequence of the performance of services under this Agreement for any purpose other than fulfillment of Consultant’s scope of work , to protect all City Information and treat it as strictly confidential and proprietary to City, and that it will not at any time, either directly or 'RFXVLJQ(QYHORSH,'
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Consultant and Professional Services Agreement Page 9 of 10 indirectly, divulge, disclose or communicate in any manner any City Information to any third party, other than its own employees, agents or subcontractors who have a need for the City Information for the performance of services under this Agreement, without the prior written consent of City, or as required by law.

Consultant shall treat all records and work product prepared or maintained by Consultant in the performance of this Agreement as confidential.

A violation by Consultant of this section shall be a material violation of this Agreement and will justify legal and/or equitable relief.

Consultant’s obligations under this section shall survive the completion of services, expiration or termination of this Agreement.

32. News and Information Release. Consultant agrees that it will not issue any news releases in connection with either the award of this Agreement, or any subsequent amendment of or efforts under this Agreement, without first obtaining review and approval of said news releases from City through the City Representative.

33. City Representative. The City Representative specified in Exhibit A, or the representative's designee, shall administer this Agreement for the City.

34. Counterparts. The parties may execute this Agreement in one or more counterparts, each of which shall be deemed an original, but all of which together shall be deemed one and the same instrument.

35. Facsimile Signature; Electronic Signature. This Agreement shall be binding upon the receipt of facsimile signatures or e-mailed by PDF or otherwise.

Any person transmitting his or her signature by facsimile or electronically shall promptly send an original signature to the other party pursuant to the notice provision of this Agreement. The failure to send an original shall not affect the binding nature of this Agreement.

36. Authority. The person signing this Agreement for Consultant hereby represents and warrants that he/she is fully authorized to sign this Agreement on behalf of Consultant.

37. Exhibits. The following exhibits are attached hereto and incorporated herein by reference:

Exhibit A, entitled “Scope of Work,” including any attachments Exhibit B, entitled “Compensation,” including any attachments Exhibit C, entitled “Insurance Requirements,” including attachments 'RFXVLJQ(QYHORSH,'
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Consultant and Professional Services Agreement Page 10 of 10 IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year shown below the name of each of the parties.

Akin Gump Strauss Hauer & Feld, LLP
a Limited Liability Partnership
By:

Susan Lent
Partner
DATE:
(City Seal)

CITY OF VALLEJO,
a municipal corporation
By:

Andrew Murray
City Manager
DATE:

ATTEST:

By:

Dawn Abrahamson
City Clerk
APPROVED AS TO FORM:

Veronica A. F. Nebb
City Attorney
APPROVED AS TO INSURANCE:

Armond Sarkis
Risk Manager
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Consultant and Professional Services Agreement Page 1 of 2

EXHIBIT A

SCOPE OF WORK

1. Representatives. The City Representative for this Agreement is:

Jason Ackley, Assistant to the City Manager
555 Santa Clara Street
Vallejo, CA 94590
(707) 648-4577
[email protected]
The Consultant’s Representative for this Agreement is:

Susan Lent, Partner
Akin Gump Strauss Hauer & Feld, LLP
2001 K Street N.W.

Washington, D.C. 20006
(202) 887-4559
All routine administrative communications between the parties will be between the above named representatives and may be by personal delivery, mail, facsimile transmission, or electronic mail as agreed between the Consultant Representative and City’s Representative.

2. Services to be Provided. Consultant has various services that City can utilize as needed:
x Developing comprehensive strategic and tactical plans to achieve specific legislative, policy or regulatory objectives at all levels of government in the United States and internationally.
x Direct advocacy with government decision-makers.
x Forming and coordinating professional teams (e.g., media, local counsel and/or other consultants) to advance client objectives at a single level of government or in multiple government venues (e.g., state/federal, multistate and international). x Supporting advocacy by client government relations staff. x Drafting, analyzing and monitoring legislation, policy and regulations. x Legislative and oversight investigation, including witness hearing preparation. x Forming and managing coalitions.
x Managing and organizing grassroots and grasstops lobbying efforts. x Advocacy related to mergers and acquisitions.
x Planning and communicating public policy initiatives. x Counseling on election law, ethics rules and political compliance. x Advocacy and managing state referenda and initiatives. 'RFXVLJQ(QYHORSH,'
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Consultant and Professional Services Agreement Page 2 of 2

3. Time for Performance. Consultant will perform the services according to the schedule below. If the schedule calls for the services to be performed in phases or discrete increments, Consultant shall not proceed from one phase or increment to the next without written authorization from the City’s Representative.

4. Key Personnel. All of the individuals identified below are necessary for the successful prosecution of the services due to their unique expertise and depth and breadth of experience. There shall be no change in the personnel listed below, without written approval of the City Representative. Consultant recognizes that the composition of this team was instrumental in the City’s decision to award the work to Consultant and that compelling reasons for substituting these individuals must be demonstrated for the City’s consent to be granted. Any substitutes shall be persons of comparable or superior expertise and experience. Failure to comply with the provisions of this section shall constitute a material breach of Consultant’s obligations under this Agreement and shall be grounds for termination.

Key personnel are as follows: Susan Lent; Dario Frommer. 'RFXVLJQ(QYHORSH,'
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Consultant and Professional Services Agreement Page 1 of 3 Exhibit B - Compensation

EXHIBIT B

COMPENSATION

1. Consultant’s Compensation.

A. Services: City agrees to pay Consultant, at the rate(s) specified below, for those services set forth in Exhibit A of this Agreement and for all authorized reimbursable expenses, for a total not to exceed ONE HUNDRED AND EIGHTY THOUSAND DOLLARS AND ZERO CENTS ($180,000.00).

Consultant shall notify City in writing no later than thirty (30) days prior to the estimated date when Consultant will have billed City the maximum payment amount permitted under this Agreement, and Consultant shall provide City with an estimate of the additional compensation required to complete the project.

City agrees to pay Consultant for those services set forth in Exhibit A of this Agreement upon satisfactory completion of the services and delivery of the work product as follows:
x $10,000 per month.

B. Additional Services:

1. Additional Services are those services related to the scope of Services of Consultant as set forth in Exhibit A but not anticipated at the time of execution of this Agreement. Additional Services shall be provided only when a Supplemental Agreement authorizing such Additional Services is approved by the City Manager, or his or her designee. City reserves the right to perform any Additional Services with its own staff or to retain other Consultants to perform said Additional Services.

2. Consultant’s compensation for Additional Services shall be based on the total number of hours spent on Additional Services multiplied by the employees' appropriate billable hourly rate as established below. City, at its option, may negotiate a fixed fee for some or all Additional Services as the need arises. Where a fixed fee for Additional Services is established by mutual Agreement between City and Consultant, compensation to Consultant shall not exceed the fixed fee amount.

2. Consultant’s Reimbursable Expenses. Reimbursable Expenses shall be limited to actual reasonable expenditures of Consultant for expenses that are necessary for the proper completion of the Services and shall only be payable if specifically authorized in advance by City.

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Consultant and Professional Services Agreement Page 2 of 3 Exhibit B - Compensation

3. Payments to Consultant.

A. Payments to Consultant shall be made within a reasonable time after receipt of Consultant’s invoice, said payments to be made in proportion to services performed. Consultant may request payment on a monthly basis. Consultant shall be responsible for the cost of supplying all documentation necessary to verify the monthly billings to the satisfaction of City.

B. All invoices submitted by Consultant shall contain the following information:

1. Description of services billed under this invoice

2. Date of Invoice Issuance

3. Sequential Invoice Number

4. City’s Purchase Order Number (if issued)

5. Social Security Number or Taxpayer Identification Number

6. Amount of this Invoice (Itemize all Reimbursable Expenses”)

7. Total Billed to Date
C. Items shall be separated into Services and Reimbursable Expenses.

Billings that do not conform to the format outlined above shall be returned to Consultant for correction. City shall not be responsible for delays in payment to Consultant resulting from Consultant’s failure to comply with the invoice format described above.

D. Request for payment shall be sent to:

Narcissa Wilson, Executive Secretary
City of Vallejo, City Manager’s Office
555 Santa Clara Street
Vallejo, CA 94590
[email protected]

4. Accounting Records of Consultant. Consultant shall maintain for three (3) years after completion of all services hereunder, all records under this Agreement, including, but not limited to, records of Consultant’s direct salary costs for all Services and Additional Services performed under this Agreement and records of Consultant’s Reimbursable Expenses, in accordance with generally accepted accounting practices. Consultant shall keep such records available for audit, inspection and copying by representatives of the City’s Finance Department or other government agencies during regular business hours upon twenty four (24) hours’ notice.

The obligations of Consultant under this section shall survive this Agreement. 'RFXVLJQ(QYHORSH,'
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Consultant and Professional Services Agreement Page 3 of 3 Exhibit B - Compensation

5. Taxes. Consultant shall pay, when and as due, any and all taxes incurred as a result of Consultant’s compensation hereunder, including estimated taxes, and shall provide City with proof of such payments upon request.

6. Taxpayer Identification Number. Consultant shall provide City with Consultant’s complete Request for Taxpayer Identification Number and Certification, Form W-9, as issued by the Internal Revenue Service, and any other State or local tax identification number requested by City. 'RFXVLJQ(QYHORSH,'
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Consultant and Professional Services Agreement Page 1 of 3 Exhibit C – Insurance Requirements

EXHIBIT C

INSURANCE REQUIREMENTS
Consultant shall procure and maintain for the duration of this Agreement, including any extensions thereto, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of services hereunder by the Consultant, their agents, representatives, or employees or subcontractors. It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum Insurance coverage requirements and/or limits shall be available to the Additional Insured. Furthermore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of any Insurance policy or proceeds available to the named Insured; whichever is greater. No representation is made that the minimum Insurance requirements of this agreement are sufficient to cover the obligations of the Consultant under this agreement.

1. Minimum Scope of Insurance. Coverage shall be at least as broad as:

A. Insurance Services Office form number GL 0002 covering Comprehensive General Liability and Insurance Services Office form number GL 0404 covering Broad Form Comprehensive General Liability; or Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001).

B. Insurance Services Office form number CA 0001 covering Automobile Liability, code 1 any auto and endorsement CA 0025.

C. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance.

D. Professional Liability insurance appropriate to the Consultant’s profession (Errors and Omission).

2. Minimum Limits of Insurance. Consultant shall maintain limits no less than:

A. General Liability: $2,000,000 per occurrence for bodily injury, personal injury, and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.

B. Automobile Liability: $100,000 per accident for bodily injury and property damage.
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Consultant and Professional Services Agreement Page 2 of 3 Exhibit C – Insurance Requirements
C. Workers’ Compensation and Employer's Liability: $1,000,000 per accident for bodily injury or disease. If Consultant is not subject to California Workers’ Compensation requirements, Consultant shall file a completed certificate of exemption form which may be obtained from the City prior to commencing any activity authorized hereunder.

3. Other Insurance Provisions. The general liability and automobile liability policies, as can be provided, are to contain, or be endorsed to contain, the following provisions:

A. The City of Vallejo, its elected and appointed officers, officials, employees, agents, contractors and volunteers are to be covered as Additional Insureds as respects; liability, including defense costs, arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; or automobiles owned, leased hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the City of Vallejo, its elected and appointed officers, officials, employees, agents contractors or volunteers. The insurance is to be issued by companies licensed to do business in the State of California.

B. The limits of Insurance required in this agreement may be satisfied by a combination of primary and umbrella or excess Insurance. Any umbrella or excess Insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of the City of Vallejo its elected and appointed officers, officials, employees, agents contractors or volunteers before the City’s own Insurance or self-insurance shall be called upon to protect it as a named insured.

C. For any claims related to this project, the Consultant's insurance coverage shall be primary insurance as respects the City of Vallejo, its elected and appointed officers, officials, employees, agents, contractors and volunteers. Any insurance or self-insurance maintained by the City of Vallejo, its officers, officials, employees, agents, or volunteers shall be excess of the Consultant's insurance and shall not contribute with it.

D. Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees, agents, or volunteers.

E. The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.
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Consultant and Professional Services Agreement Page 3 of 3 Exhibit C – Insurance Requirements
F. The workers’ compensation and employer’s liability policy required hereunder shall be endorsed to state that the workers' compensation carrier waives its right of subrogation against City, its officers, officials, employees, agents and volunteers, which might arise by reason of payment under such policy in connection with Consultant’s performance under this Agreement.

4. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII.

5. Verification of Coverage. Consultant shall furnish the City with certificates of insurance and original endorsements effecting general and automobile liability insurance coverage required by this clause. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. All endorsements are to be received and approved by the City before work commences.

6. Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.

7. Payment Withhold. City will withhold payments to Consultant if the certificates of insurance and endorsements required herein, are canceled or Consultant otherwise ceases to be insured as required herein. 'RFXVLJQ(QYHORSH,'
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Insured AKIN GUMP STRAUSS HAUER & FELD LLP Premium $ Incl.

Insurance Company 9LJLODQWInsurancH Company
Countersigned By
WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WC 00 03 13 (Ed. 4-84)
WC 00 03 13
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1983 National Council on Compensation Insurance.

Schedule

ANY PERSON OR ORGANIZATION FOR WHOM

THE NAMED INSURED HAS AGREED BY

WRITTEN CONTRACT TO FURNISH THIS
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For policies or exposure in Missouri:

Any person or organization for which the employer has agreed by written contract, executed prior to loss, may execute a waiver of subrogation. However, for purposes of work performed by the employer in Missouri, this waiver of subrogation does not apply to any construction group of classifications as designated by the waiver of right to recover from others (subrogation) rule in our manual. 4VSHYGIV 'ST]
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J a n 2 8, 2 0 2 5 1 2: 1 1 P M, 1 3 0 9 6 0 5 5 4 3
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Fi n a nc e D e p art m e nt 5 5 5 S a nt a Cl ar a Str e et V all ej o C A 9 4 5 9 0 ∙ 7 0 7. 6 4 8. 4 5 9 2 D e p art m e nt: Cit y M a n a g er' s Offi c e,
St aff C o nt act: SI D N E Y WI L S O N, SI D N E Y. WI L S O N @ CI T Y O F V A L L E J O. N E T C o ntr act T y p e: A m e n d m e nt
V e n d or: J O E A. G O N S A L V E S V e n d or N u m b er: 1 0 1 3 0 8 C o ntr act N ot t o E xc e e d A m o u nt: 9 8 0 0 0. 0 0 C o ntr act St art D at e: J a n 0 1, 2 0 2 5 E n d D at e: D e c 2 3, 2 0 2 5 A ut h orit y t o C o ntr act: Cit y M a n a g er
Att ac h m e nts ar e u pl o a d e d f or r e vi e w h er e : htt ps:// bit.l y/ v C o ntr acts A p pr o v e d Pr e R e q ui siti o n F or m
Ori gi n al A gr e e m e nt wit h a n y A m e n d m e nt s I n s ur a n c e
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Page 1590 of 1832 ends

C o ntr act a n d R o uti n g F or m
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Cit y Att or n e y 's Offic e
D e p art m e nt H e a d
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R et ur n e x ec ut e d c o ntr act t o: SI D N E Y WI L S O N D o c u si g n E n v el o p e I D: C 4 B 6 9 7 D 8- 7 3 F E- 4 8 C 7- A 9 9 9- 5 1 2 3 5 E 1 E A 9 9 5 2 / 7 / 2 0 2 5
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Page 1591 of 1832 ends

J a n 2 8, 2 0 2 5 1 2: 0 7 P M, 1 3 0 9 6 0 3 8 6 2
Pr e R e q uisiti o n F or m
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Fi n a nc e D e p art m e nt 5 5 5 S a nt a Cl ar a Str e et V all ej o C A 9 4 5 9 0 ∙ 7 0 7. 6 4 8. 4 5 9 2 D e p art m e nt: Cit y M a n a g er' s Offi c e,
St aff C o nt act: SI D N E Y WI L S O N, SI D N E Y. WI L S O N @ CI T Y O F V A L L E J O. N E T V e n d or: J O E A. G O N S A L V E S V e n d or N u m b er 1 0 1 3 0 8 er m: M ulti y e ar T er m
A ntici p at e d St art D at e: J a n 0 1, 2 0 2 5
A ntici p at e d E n d D at e: D e c 3 0, 2 0 2 5
A ntici p at e d C o ntr act T y p e: A m e n d m e nt
P urc h asi n g A ut h orit y: Cit y M a n a g er
T ot al Pr oj ect e d E x p e n dit ur e: 9 8 0 0 0. 0 0 A ntici p at e d Acc o u nt N u m b er 0 0 1 9 0 0 1 5 0 0 6 0 4 2 M ulti pl e Pr oj ect N u m b ers? M ulti pl e Acc o u nt N u m b ers? N o, j ust o n e D escri pti o n of Pr o p os e d P urc h as e:

L O B B YI N G S E R VI C E S
I h a v e r e vi e w e d t h e cit y wi d e c o ntr acts, e x p e n dit ur e a n d e nc u m br a nc e r e p orts t o c o m pl y wit h t h e V M C.

It i s e xi sti n g v e n d or b ut t ot al Cit y wi d e e x p e n s e s ar e n ot a nti ci p at e d t o hit t h e c a p of $ 1 0 0, 0 0 0 i n a si n gl e F Y.

C o m p etiti v e Pr oc ess: I a m e x e m pt fr o m h a vi n g t o c o m pl et e a C o m p etiti v e Pr o c e s s E x e m pti o n E x pl a n ati o n
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E x pl a n ati o n f or V e n d or S el ecti o n:

V e n d or h a s a c o ntr a ct wit h C O V a n d i s c urr e ntl y s et u p a s a v e n d or t o pr o vi d e s er vi c e s.

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Page 1592 of 1832 ends

Pr e R e q ui siti o n Si g n at ur e S e cti o n
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Page 1593 of 1832 ends

FI R S T A M E N D M E N T
T O A G R E E M E N T 2 4 C M 1 6 6

B E T W E E N CI T Y O F V A L L E J O
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T hi s Fir st A m e n d m e nt t o t h e C o n s ult a nt a n d Pr of e s si o n al S er vi c e s A gr e e m e nt m a d e a n d e nt er e d i nt o o n D e c e m b er 3 1 , 2 0 2 , h er e aft er r ef err e d t o a s A gr e e m e nt, b et w e e n J o e A.

G o n s al v e s & S o n, t h er ei n r ef err e d t o a s C o n s ult a nt , a n d t h e C it y of V all ej o, a m u ni ci p al c or p or ati o n, t h er ei n r ef err e d t o a s C it y, i s m a d e a n d e nt er e d i nt o o n t hi s 1 6t h d a y of D e c e m b er , 2 0 2 4.

C o n s ult a nt a n d C it y d o m ut u all y a gr e e a s f oll o w s:

1. P a y m e nt f or A d diti o n al S er vi c e s. I n c o n si d er ati o n of C o n s ult a nt pr o vi di n g c o nti n u e d s er vi c e s, t h e n ot t o e x c e e d a m o u nt of A gr e e m e nt i s i n cr e a s e d fift y t h o u s a n d d oll ar s a n d n o/ 1 0 0 c e nt s ( $ 5 0 , 00 0. 0 0). T h e m a xi m u m n ot t o e x c e e d a m o u nt s p e cifi e d i n E x hi bit B of t h e A gr e e m e nt i s i n cr e a s e d b y s ai d a m o u nt a n d t h e n e w n ot t o e x c e e d a m o u nt i s ni n et y ei g ht t h o u s a n d d oll ar s a n d n o/ 1 0 0 c e nt s ( $9 8, 0 0 0. 0 0).

C o n s ult a nt a gr e e s t h at t h e a m o u nt of i n cr e a s e i n t h e n ot t o e x c e e d a m o u nt s p e cifi e d a b o v e s h all c o n stit ut e f ull c o m p e n s ati o n f or all S er vi c e s, a n d s h all f ull y c o m p e n s at e C o n s ult a nt f or a n y a n d all dir e ct a n d i n dir e ct c o st s t h at m a y b e i n c urr e d b y C o n s ult a nt i n c o n n e cti o n wit h t h e S er vi c e s, i n cl u di n g c o st s a s s o ci at e d wit h a n y c h a n g e s a n d/ or d el a y s i n w or k s c h e d ul e s or i n t h e p erf or m a n c e of ot h er s er vi c e s or w or k b y C o n s ult a nt .

2. T er m. T hi s A m e n d m e nt r e pl a c e s t h e ori gi n al c o ntr a ct S e cti o n 1 6 “ T er m” t o r e a d a s f oll o w s:

T er m. T h e t er m of t hi s A gr e e m e nt s h all c o m m e n c e o n D e c e m b er 3 1, 2 0 2 2 a n d s h all c o nti n u e i n f ull f or c e a n d eff e ct u ntil D e c e m b er 3 1, 2 0 2 5 .

Cit y s h all, at it s di s cr eti o n, h a v e t h e ri g ht t o e xt e n d t h e t er m of t hi s A gr e e m e nt, i n i nt er v al s of o n e y e ar, b y writt e n n oti c e t o C o n s ult a nt. T h e m a xi m u m t er m of t hi s A gr e e m e nt, i n cl u di n g all A m e n d m e nt s a n d e xt e n si o n s, s h all n ot e x c e e d fi v e y e ar s.

If t h e t er m of t hi s A gr e e m e nt e xt e n d s i nt o fi s c al y e ar s s u b s e q u e nt t o t h at i n w hi c h it i s a p pr o v e d, s u c h c o nti n u ati o n of t h e A gr e e m e nt i s c o nti n g e nt o n t h e a p pr o pri ati o n of f u n d s f or s u c h p ur p o s e b y t h e Cit y C o u n cil of t h e Cit y of V all ej o.

If f u n d s t o eff e ct s u c h c o nti n u e d p a y m e nt ar e n ot a p pr o pri at e d, C o n s ult a nt a gr e e s t o t er mi n at e a n y s er vi c e s s u p pli e d t o Cit y of V all ej o u n d er t hi s A gr e e m e nt , a n d r eli e v e Cit y of a n y f urt h er o bli g ati o n t h er ef or e.

3. I nt e gr ati o n. T hi s Fir st A m e n d m e nt c o nt ai n s t h e e ntir e a gr e e m e nt b et w e e n t h e p arti e s wit h r e s p e ct t o it s s u bj e ct m att er a n d s u p er s e d e s w h at e v er or al or writt e n u n d er st a n di n g t h e y m a y h a v e h a d pri or t o t h e e x e c uti o n of t hi s A m e n d m e nt. T hi s A m e n d m e nt s h all n ot b e a m e n d e d or m o difi e d e x c e pt b y a writt e n a gr e e m e nt e x e c ut e d b y e a c h of t h e p arti e s. E x c e pt a s s p e cifi c all y r e vi s e d h er ei n, all t er m s a n d c o n diti o n s of t h e A gr e e m e nt s h all r e m ai n i n f ull f or c e a n d eff e ct, a n d C o n s ult a nt s h all p erf or m all d uti e s, D o c u si g n E n v el o p e I D: C 4 B 6 9 7 D 8- 7 3 F E- 4 8 C 7- A 9 9 9- 5 1 2 3 5 E 1 E A 9 9 5

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o bli g ati o n s a n d c o n diti o n s r e q uir e d u n d er t h e A gr e e m e nt.

4. I n c o n si st e n ci e s. I n t h e e v e nt of a n y c o nfli ct or i n c o n si st e n c y b et w e e n t h e pr o vi si o n s of t hi s A m e n d m e nt a n d t h e A gr e e m e nt, t h e pr o vi si o n s of t hi s A m e n d m e nt s h all c o ntr ol i n all r e s p e ct s.

5. A m bi g uiti e s. T h e p arti e s h a v e e a c h c ar ef ull y r e vi e w e d t hi s A m e n d m e nt a n d h a v e a gr e e d t o e a c h t er m of t hi s A m e n d m e nt. N o a m bi g uit y s h all b e pr e s u m e d t o b e c o n str u e d a g ai n st eit h er p art y.

6. C o u nt er p art s. T hi s A m e n d m e nt m a y b e e x e c ut e d b y t h e p arti e s i n o n e or m or e c o u nt er p art s all of w hi c h c oll e cti v el y s h all c o n stit ut e o n e d o c u m e nt a n d a gr e e m e nt.

7. A ut h orit y. T h e p er s o n si g ni n g t hi s A m e n d m e nt f or C o n s ult a nt h er e b y r e pr e s e nt s a n d w arr a nt s t h at h e or s h e i s f ull y a ut h ori z e d t o si g n t hi s A m e n d m e nt o n b e h alf of C o n s ult a nt .
( SIG N A T U R E S A R E O N T H E F O L L O WI N G P A G E ) D o c u si g n E n v el o p e I D: C 4 B 6 9 7 D 8- 7 3 F E- 4 8 C 7- A 9 9 9- 5 1 2 3 5 E 1 E A 9 9 5

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I N WI T N E S S W H E R E O F, t h e p arti e s h a v e e nt er e d i nt o t hi s A m e n d m e nt o n t h e d a y a n d y e ar fir st h er ei n a b o v e a p p e ari n g.

J o e A. G o n s al v e s & S o n
B Y:

J a s o n A. G o n s al v e s
o n s ul t a nt/ A d v o c at e
D A T E:
( Cit y S e al)

CI T Y O F V A L L E J O,
a m u ni ci p al c or p or ati o n
B Y:

A n dr e w M urr a y
Ci t y M a n a g er
D A T E:

A T T E S T:
a w n Abr a h a m s o n
Cit y Cl er k
A P P R O V E D A S T O F O R M:

V er o ni c a A. F. N e b b
Cit y Att or n e y
A P P R O V E D A S T O I N S U R A N C E:

Ar m o n d S ar ki s
Ri s k M a n a g er
D o c u si g n E n v el o p e I D: C 4 B 6 9 7 D 8- 7 3 F E- 4 8 C 7- A 9 9 9- 5 1 2 3 5 E 1 E A 9 9 5 1 / 2 8 / 2 0 2 5 3 / 1 1 / 2 0 2 5

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S H O U L D A N Y O F T H E A B O V E D E S C RI B E D P O LI CI E S B E C A N C E L L E D B E F O R E

T H E E X PI R A TI O N D A T E T H E R E O F, N O TI C E WI L L B E D E LI V E R E D I N A C C O R D A N C E WI T H T H E P O LI C Y P R O VI SI O N S.

I N S U R E R( S) A F F O R DI N G C O V E R A G E
I N S U R E R F :

I N S U R E R E :

I N S U R E R D :

I N S U R E R C :

I N S U R E R B :

I N S U R E R A :

N AI C #
N A M E:

C O N T A C T
( A/ C, N o):

F A X

E- M AI L
A D D R E S S:

P R O D U C E R
( A/ C, N o, E xt):

P H O N E

I N S U R E D
C O V E R A G E S C E R TI FI C A T E N U M B E R: R E VI SI O N N U M B E R:

I M P O R T A N T: If t h e c ertifi c at e h ol d er i s a n A D DI TI O N A L I N S U R E D, t h e p oli c y(i e s) m u st h a v e A D DI TI O N A L I N S U R E D pr o vi si o n s or b e e n d or s e d.

If S U B R O G A TI O N I S W AI V E D, s u bj e ct t o t h e t er m s a n d c o n diti o n s of t h e p oli c y, c ert ai n p oli ci e s m a y r e q uir e a n e n d or s e m e nt. A st at e m e nt o n t hi s c ertifi c at e d o e s n ot c o nf er ri g ht s t o t h e c ertifi c at e h ol d er i n li e u of s u c h e n d or s e m e nt( s).

T HI S C E R TI FI C A T E I S I S S U E D A S A M A T T E R O F I N F O R M A TI O N O N L Y A N D C O N F E R S N O RI G H T S U P O N T H E C E R TI FI C A T E H O L D E R. T HI S

C E R TI FI C A T E D O E S N O T A F FI R M A TI V E L Y O R N E G A TI V E L Y A M E N D, E X T E N D O R A L T E R T H E C O V E R A G E A F F O R D E D B Y T H E P O LI CI E S B E L O W. T HI S C E R TI FI C A T E O F I N S U R A N C E D O E S N O T C O N S TI T U T E A C O N T R A C T B E T W E E N T H E I S S UI N G I N S U R E R( S), A U T H O RI Z E D R E P R E S E N T A TI V E O R P R O D U C E R, A N D T H E C E R TI FI C A T E H O L D E R.

O T H E R:
( P er a c ci d e nt)
( E a a c ci d e nt)
N / A

S U B R
W V D

A D D L

I N S D

T HI S I S T O C E R TI F Y T H A T T H E P O LI CI E S O F I N S U R A N C E LI S T E D B E L O W H A V E B E E N I S S U E D T O T H E I N S U R E D N A M E D A B O V E F O R T H E P O LI C Y P E RI O D I N DI C A T E D. N O T WI T H S T A N DI N G A N Y R E Q UI R E M E N T, T E R M O R C O N DI TI O N O F A N Y C O N T R A C T O R O T H E R D O C U M E N T WI T H R E S P E C T T O W HI C H T HI S

C E R TI FI C A T E M A Y B E I S S U E D O R M A Y P E R T AI N, T H E I N S U R A N C E A F F O R D E D B Y T H E P O LI CI E S D E S C RI B E D H E R EI N I S S U B J E C T T O A L L T H E T E R M S, E X C L U SI O N S A N D C O N DI TI O N S O F S U C H P O LI CI E S. LI MI T S S H O W N M A Y H A V E B E E N R E D U C E D B Y P AI D C L AI M S.

P R O P E R T Y D A M A G E
B O DI L Y I N J U R Y ( P er a c ci d e nt)
B O DI L Y I N J U R Y ( P er p er s o n)

C O M BI N E D SI N G L E LI MI T

A U T O S O N L Y

A U T O S O N L Y A U T O S

N O N- O W N E D

O W N E D S C H E D U L E D

A N Y A U T O

A U T O M O BI L E LI A BI LI T Y
Y / N

W O R K E R S C O M P E N S A TI O N

A N D E M P L O Y E R S' LI A BI LI T Y
O F FI C E R/ M E M B E R E X C L U D E D ? ( M a n d at or y i n N H) D E S C RI P TI O N O F O P E R A TI O N S b el o w
If y e s, d e s cri b e u n d er

A N Y P R O P RI E T O R/ P A R T N E R/ E X E C U TI V E E. L. DI S E A S E - P O LI C Y LI MI T
E. L. DI S E A S E - E A E M P L O Y E E
E. L. E A C H A C CI D E N T
E R
O T HS T A T U T EP E R

LI MI T S
( M M/ D D/ Y Y Y Y)

P O LI C Y E X P
( M M/ D D/ Y Y Y Y)

P O LI C Y E F F

P O LI C Y N U M B E R

T Y P E O F I N S U R A N C E
L T R

I N S R
D E S C RI P TI O N O F O P E R A TI O N S / L O C A TI O N S / V E HI C L E S ( A C O R D 1 0 1, A d diti o n al R e m ar k s S c h e d ul e, m a y b e att a c h e d if m or e s p a c e i s r e q uir e d)

E X C E S S LI A B

U M B R E L L A LI A B E A C H O C C U R R E N C E

A G G R E G A T E

O C C U R

C L AI M S- M A D E
D E D R E T E N TI O N $

P R O D U C T S - C O M P/ O P A G G

G E N E R A L A G G R E G A T E

P E R S O N A L & A D V I N J U R Y
M E D E X P ( A n y o n e p er s o n)

E A C H O C C U R R E N C E

D A M A G E T O R E N T E D
P R E MI S E S ( E a o c c urr e n c e)

C O M M E R CI A L G E N E R A L LI A BI LI T Y

C L AI M S- M A D E O C C U R
G E N' L A G G R E G A T E LI MI T A P P LI E S P E R:

P O LI C Y
P R OJ E C T
L O C

C E R TI FI C A T E O F LI A BI LI T Y I N S U R A N C E

D A T E ( M M/ D D/ Y Y Y Y)

C A N C E L L A TI O N

A U T H O RI Z E D R E P R E S E N T A TI V E
A C O R D 2 5 ( 2 0 1 6/ 0 3)
© 1 9 8 8- 2 0 1 5 A C O R D C O R P O R A TI O N. All ri g ht s r e s er v e d.

C E R TI FI C A T E H O L D E R
T h e A C O R D n a m e a n d l o g o ar e r e gi st er e d m ar k s of A C O R D

HI R E D

A U T O S O N L Y
1/ 2 8/ 2 0 2 5
M c G e e & T hi el e n I n s ur a n c e Br o k er s, I n c. 3 8 4 0 R o si n C o urt, S uit e 2 4 5
S a cr a m e nt o , C A 9 5 8 3 4
9 1 6- 6 4 6- 1 9 1 9 9 1 6- 6 4 6- 0 9 9 5
w w w. m c g e et hi el e n. c o m 0 6 3 3 1 8 7
Tr a v el er s I n d e m nit y C o m p a n y of C T 2 5 6 8 2 H artf or d A c ci d e nt a n d I n d e m nit y C o m p a n y 2 2 3 5 7 2, 0 0 0, 0 0 0
I 6 6 0 9 7 9 4 P 9 0 9- T C T- 2 4 6/ 1 7/ 2 0 2 4 6/ 1 7/ 2 0 2 5 1 0 0, 0 0 0
5, 0 0 0
E x cl u d e d
4, 0 0 0, 0 0 0
4, 0 0 0, 0 0 0
I 6 6 0 9 7 9 4 P 9 0 9- T C T- 2 4 6/ 1 7/ 2 0 2 4 6/ 1 7/ 2 0 2 5 1, 0 0 0, 0 0 0
5 7 W E C ZI 5 6 7 1 4/ 1/ 2 0 2 4 4/ 1/ 2 0 2 5
1, 0 0 0, 0 0 0
1, 0 0 0, 0 0 0
1, 0 0 0, 0 0 0
C h arl ott e Br o w n
J o e A G o n s al v e s a n d S o n s I n c.
9 2 5 L Str e et
S uit e 2 5 0
S a cr a m e nt o C A 9 5 8 1 4
8 3 7 3 4 9 7 7
W ai v er of s u br o g ati o n a p pli e s t o w or k er s c o m p e n s ati o n p er att a c h e d W C 0 4 0 3 0 6 f or m.

Cit y of V all ej o
5 5 5 S a nt a Cl ar a Str e et
V all ej o C A 9 4 5 9 0
T h e Cit y of V all ej o i s n a m e d a s a d diti o n al i n s ur e d p er t h e att a c h e d bl a n k et e n d or s e m e nt f or m C G D 1 0 5 0 4/ 9 4. 8 3 7 3 4 9 7 7 | * 2 4 / 2 5 M a s t e r G L / A L / W C | C h a r l o t t e B r o w n | 1 / 2 8 / 2 0 2 5 2 : 3 4 : 2 4 P M ( P S T ) | P a g e 1 o f 3 D o c u si g n E n v el o p e I D: C 4 B 6 9 7 D 8- 7 3 F E- 4 8 C 7- A 9 9 9- 5 1 2 3 5 E 1 E A 9 9 5

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I 6 6 0 9 7 9 4 P 9 0 9- T C T- 2 4
8 3 7 3 4 9 7 7 | * 2 4 / 2 5 M a s t e r G L / A L / W C | C h a r l o t t e B r o w n | 1 / 2 8 / 2 0 2 5 2 : 3 4 : 2 4 P M ( P S T ) | P a g e 2 o f 3 D o c u si g n E n v el o p e I D: C 4 B 6 9 7 D 8- 7 3 F E- 4 8 C 7- A 9 9 9- 5 1 2 3 5 E 1 E A 9 9 5

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J oe A G o nsal ves a n d S o ns I nc.
5 7 W E C ZI 5 6 7 1
4/ 1/ 2 0 2 4
Cit y of Vallej o
5 5 5 Sa nta Clara Street
Vallej o C A 9 4 5 9 0
4/ 1/ 2 0 2 5
8 3 7 3 4 9 7 7 | * 2 4 / 2 5 M a s t e r G L / A L / W C | C h a r l o t t e B r o w n | 1 / 2 8 / 2 0 2 5 2 : 3 4 : 2 4 P M ( P S T ) | P a g e 3 o f 3 D o c u si g n E n v el o p e I D: C 4 B 6 9 7 D 8- 7 3 F E- 4 8 C 7- A 9 9 9- 5 1 2 3 5 E 1 E A 9 9 5

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Jun 26, 2024 11:15 AM, 1239198183
Contract and Routing Form
Contract Number: 24-PD104
Date Originated:

Finance Department 555 Santa Clara Street Vallejo CA 707.648.4592 Department: Police Department,
Staff Contact: Caitlyn Nguyen, [email protected] Contract Type: Amendment
Vendor: Capitol Advocacy Partners Vendor Number:102781
Business License Number: 15900
295000.00
Contract Not to Exceed Amount: 295000.00
Contract Start Date: Jul 01, 2023 End Date: Jun 30, 2025 Authority to Contract: Department Director
Other Comments:

For more information, please contact Caitlyn Nguyen at [email protected] Attachments are uploaded for review here: https://bit.ly/vContracts Approved Pre-Requisition Form
Original Agreement with any Amendments
Insurance
I have uploaded additional files.No

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First Amendment to Agreement Between City of Vallejo and Capitol Advocacy Partners Page 1 of 3 (Revised 01.2019)
Approved as to form:

By: for
Veronica Nebb, City Attorney

FIRST AMENDMENT TO THE

CONSULTANT AND PROFESSIONALD SERVCIES AGREEMENT

BETWEEN CITY OF VALLEJO
AND

CAPITOL ADVOCACY PARTNERS
This First Amendment (the “First Amendment”) to the Consultant and Professional Services Agreement dated December 4, 2023 (the “Agreement”) is entered into by and between Capitol Advocacy Partners (the “Consultant”), and the City of Vallejo, a municipal corporation (“ the City”), on this 14th day of May 2024.

Consultant and City do mutually agree as follows:

1. Revised Term of the Agreement. Paragraph 16 of the Agreement is amended to read as follows: “The term of this Agreement shall commence on July 1, 2023 and shall continue in full force and effect until June 30, 2025.”

2. Payment Services. The first sentence of Paragraph 1.A. of Exhibit B attached to the Agreement is amended to read as follows: “Services: City agrees to pay Consultant at the rate(s) specified below, for those services set forth in Exhibit A of this Agreement and for all authorized reimbursable expenses for a total not-to-exceed amount of two hundred ninety five thousand dollars ($295,000).

3. Integration. This First Amendment contains the entire agreement between the parties with respect to its subject matter and supersedes whatever oral or written understanding they may have had prior to the execution of this First Amendment. This First Amendment shall not be amended or modified except by a written agreement executed by each of the parties. Except as specifically amended herein, all terms and conditions of the Agreement shall remain in full force and effect, and Consultant shall perform all duties, obligations and conditions required under the Agreement and this First Amendment.

4. Inconsistencies. In the event of any conflict or inconsistency between the provisions of this First Amendment and the Agreement, the provisions of this First Amendment shall control in all respects.

5. Ambiguities. The parties have each carefully reviewed this First Amendment and have agreed to each term of this First Amendment. No ambiguity shall be presumed to be construed against either party.

6. Counterparts. This First Amendment may be executed by the parties in one or

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First Amendment to Agreement Between City of Vallejo and Capitol Advocacy Partners Page 2 of 3 (Revised 01.2019)
more counterparts all of which collectively shall constitute one document and agreement.

7. Authority. The person signing this First Amendment for Consultant hereby represents and warrants that he or she is fully authorized to sign this on behalf of Consultant.
(SIGNATURES ARE ON THE FOLLOWING PAGE)

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First Amendment to Agreement Between City of Vallejo and Capitol Advocacy Partners Page 3 of 3 (Revised 01.2019)
IN WITNESS WHEREOF, the parties have entered into this First Amendment on the day and year first hereinabove appearing.

CAPITOL ADVOCACY PARTNERS
BY:

Dana DeBeaumont
Partner
DATE:
(City Seal)

CITY OF VALLEJO,
a municipal corporation
BY:

Beverli Marshall
Interim City Manager
DATE:

ATTEST:

Dawn G. Abrahamson
City Clerk
APPROVED AS TO CONTENT:

Jason Ta
Interim Chief of Police
APPROVED AS TO FORM:

Veronica A. F. Nebb
City Attorney
APPROVED AS TO INSURANCE:

Armond Sarkis
Risk Manager

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WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT

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(BLANKET WAIVER)

WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS
ENDORSEMENT – CALIFORNIA

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ACTION ITEM 9.D.

DATE: February 24, 2026
TO: Mayor and Members of the City Council
FROM: Nalungo Conley, Assistant City Manager/Acting Finance Director SUBJECT: NOTICE OF INTENT TO AMEND THE FISCAL YEAR 2025-2026 BUDGET, MID-YEAR STEP 1 (STEP 1 OF 2)

RECOMMENDATION
Provide notice of intent to amend the City's Fiscal Year 2025-2026 Adopted Budget and provide direction regarding mid-year budget adjustments.

REASONS FOR RECOMMENDATION
The City annually reviews revenues and expenditures at the middle of the fiscal year (Mid-Year) to adjust budgeted revenues, expenditures, and transfers based upon actual experience during the first six months of the fiscal year and updated projections for anticipated revenues and expenditures during the second half of the year. This notice of intent is the first step in a two-step process to amend the budget in order to reflect changes in revenues, expenditures, transfers, and staffing that have been identified since the approval of the FY 2025-2026 Adopted Budget in June 2025.

BACKGROUND AND DISCUSSION
This item represents the first step of the required two-step process to make mid-year amendments to the FY 2025-2026 Adopted Budget. The City Council will consider tonight’s notice of intent to amend the budget. If the City Council approves tonight's recommendation, the final action will be scheduled for City Council’s consideration on March 10, 2026. The amended budget would become effective on March 11, 2026.

City staff has prepared a "baseline" budget for the General Fund for FY 2026-2027 as an early step in the FY 2026-2027 budget development process. A baseline budget is a forecast of a future year budget that assumes no changes in staffing levels, services offered, or revenue mechanisms. The General Fund baseline budget for FY 2026-2027 shows a funding shortfall of over $20 million. This is due to low revenue growth (just 1.3%) and significant increases in many types of expenditures, including employee compensation, required pension contributions, and services and supplies. The City will need to incorporate many balancing strategies into the FY 2026-2027 budget to address this shortfall. So, City Council will need to make FY 2025-2026 mid-year decisions with that context in mind. Staff believes that all of the ongoing expenditure increases proposed for the mid-year are critical to internal and public-facing operations and therefore worth consideration despite the looming shortfall for FY 2026-2027.

The discussion below is presented in the following sections:

I. General Fund FY 2025-2026 Projections
A. FY 2025-2026 General Fund Revenue Changes
B. FY 2025-2026 General Fund Expenditure Changes
II. Other Funds: Changes of Note
III. Staffing Changes Included in Midyear

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Date: February 24, 2026
Subject: NOTICE OF INTENT TO AMEND THE FISCAL YEAR 2025-2026 BUDGET, MID-YEAR STEP 1 (STEP 1 OF 2)

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I. General Fund FY 2025-2026 Projections
The summary of all of the mid-year changes discussed below is included in Exhibits 1 and 2.

As we reach the midpoint of FY 2025-2026, the City of Vallejo continues to navigate a complex and evolving economic landscape. While inflationary pressures have moderated somewhat compared to prior years, consumer activity remains uneven and revenue growth has not fully kept pace with rising operational costs, including labor, materials, and contractual services. Ongoing economic uncertainty at the state and national levels continues to influence local fiscal conditions.

Guided by the priorities of the City Council and City Manager, we remain focused on fiscal sustainability, strategic resource allocation, and the preservation of core services. This mid-year staff report provides an assessment of the City’s current financial position, highlights emerging trends, and identifies adjustments necessary to maintain structural balance. Our team remains committed to prudent financial management, transparency, and long-term stability as we continue supporting the needs of our community.

The proposed mid-year adjustments for FY 2025–2026 reflect updated revenue projections, technical corrections, and additional appropriations necessary to align the budget with current operational needs. The beginning fund balance has been adjusted upward based on prior-year end reconciliations, and revenues reflect a modest increase consistent with updated projections.

Technical adjustments address corrections not incorporated in the FY 2025–2026 Adopted Budget and are now being included to more accurately reflect projected salaries, overtime, and other expenditures. Salary appropriations are reduced to reflect the incorporation of salary savings directly within departmental budgets rather than as a separate line item. Overtime appropriations are increased to align with year-to-date spending trends and current operational service demands. The proposed increase provides a more accurate projection to ensure sufficient funding through the remainder of the fiscal year.

Service and supply appropriations are adjusted upward to account for additional expenditures, and transfers and subsidies are updated to reflect reclassifications.

Overall, total expenditures increase by $1.71 million, resulting in a revised ending fund balance of $24.8 million. This maintains a reserve level of 17.75% of expenditures and supports continued fiscal stability.

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Date: February 24, 2026
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A. FY 2025-2026 General Fund Revenue Changes
City staff worked with the State, County, and our consultants to provide reasonably accurate and cautious forecasts for expected revenue trends.

This report summarizes projected General Fund revenue changes for FY 2025–2026 compared to the adopted budget. Overall, total General Fund revenues, excluding Measure P, are projected to increase slightly by $328,369 (0.2%). This modest increase is primarily driven by anticipated property tax revenues, which are projected to exceed the adopted budget by $1.04M (2.5%). Property tax growth is offset by lower projections in other revenue sources, including sales tax, utility user tax, cannabis tax, and real property excise tax. Below is the breakdown of changes:

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• Property tax revenue is anticipated to increase by $1.04M compared to the prior projection, reflecting updated data provided by Solano County’s most recent report. • Based on estimates from the City’s consultant, HdL, sales tax and Measure B/V revenues are projected to decline by approximately $983K compared to the adopted budget, primarily due to an audit adjustment related to a vehicle manufacturer, the closure of three grocery stores, and reduced purchasing activity. Overall sales tax performance continues to be influenced by broader economic factors, including inflation and interest rates, labor costs, price volatility in taxable goods, and shifts in consumer spending.
• Utility Users Tax (UUT) revenue is projected to decrease by $323K following an updated FY 2025– 2026 forecast. The revision reflects historical month-to-month trends applied to FY 2024–2025 actuals, resulting in a $785K decline in Cable revenues, partially offset by increases of $290K in Gas & Electric and $172K in Telephone revenues. The Cable decline aligns with ongoing statewide cord-cutting and shifts to non-taxable streaming services, while the Gas & Electric increase reflects rising utility rates and consumption trends. Telephone revenue continues to decline year-over-year, but the revised forecasting method produced a slight increase for this cycle due to how the average % change interacts with recent billing patterns.

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• The Cannabis Tax is anticipated to decline by $578,000 as a result of recent audit findings, which allow certain cannabis operators to apply approved tax credits that offset taxes otherwise payable to the city.

Departmental program revenues are expected to increase by $1.54M primarily due to the Fire department securing an additional reimbursement from the SAFER grant and CalOES reimbursements.

B. FY 2025-2026 General Fund Expenditure Changes
Mid-year Departmental budget changes of note are as follows:

Fire:
• An increase of $85,000 is needed for gas and electricity budget to align with the prior-year actual expenditures and current year-to-date spending trends.
• An increase of $140,000 is required to support a variety of mission-critical software that meets multiple operational needs. This software includes tools for EMS reporting (field site data, mapping, visual information, and Telestaff integration), incident management (CAD interface, agency licensing, TC Mobile, etc.), and other applications essential for managing and responding to emergencies effectively. • An increase of $174,000 is required to fully equip a new tractor aerial with a projected delivery date of May 2026. Typically, new tractor aerials are outfitted with equipment transferred from the tractor being replaced, and no additional budget is needed. However, this tractor aerial is augmenting the existing Vallejo Fire Department fleet, necessitating additional funding. The City received a CalOES reimbursement in FY 2025-2026 for the FY 2024–2025 fire season and the utilization of the City’s firefighters; this reimbursement is being requested to fund this purchase.

Police:
• The increase of $225,000 is attributable to a contractually authorized rate adjustment implemented by the vendor for per-vehicle evidence impound storage. Vehicles are required to remain in storage pending completion of the associated legal proceedings. • Additional funding of $80,000 is necessary to replace a portion of the department’s computers and laptops. The proposed replacements will bring the department into alignment with the City’s equipment replacement policy, which provides for the annual replacement of 20 percent of this equipment, resulting in the replacement of approximately 50 devices. This approach helps ensure that equipment does not become obsolete and remains compliant with current security standards supported by the Information Technology Department.
• An increase of $55,950 is related to the VirTra simulator, a training tool used to support critical-incident preparation. The training provided through the simulator aligns with California Department of Justice mandates related to use-of-force and de-escalation. In addition, the simulator serves as an important resource for community engagement and is used regularly for programs such as the Citizens’ Academy and Leadership Vallejo. Given its dual role in meeting mandated training requirements and strengthening community understanding, this item should be considered an essential resource.

Economic Development:
• An increase of $85,000 is requested to support multiple contracts, including real estate broker services, property management services, and agreements that facilitate pop-up events throughout the City.

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Public Works:
• An increase of $19,000 is required to cover irrigation costs for the remainder of the fiscal year, as well as additional funding needed to address tree repairs and other storm-related damage. • An increase of $20,000 is requested to purchase replacement holiday decorations for along the Mare Island Parkway and at the Ferry Terminals, as the current decorations have reached the end of their useful life.
• An increase of $86,000 reflects unanticipated security costs resulting from the library fire system becoming inoperable. As required by the Vallejo Fire Department, a fire watch was implemented in August 2025.

City Council:
• An increase of $2,500 is requested to cover City Council meeting meal costs for the Mayor and City Council Members for the remainder of the fiscal year.
• An increase of $400 is requested for the Beautification Commission, a work plan was submitted to the Council after the annual budget was approved. This increase provides the necessary funding for the Commission.

Human Resources:
• An increase of $123,000 addresses increased recruitment activities in FY25-26, covering costs for executive recruitments, public safety promotional assessments, and recruitment tests for various positions. It includes expenses for supplies, meals for raters and panels, career fair supplies, and venue usage. These funds ensure the successful recruitment and assessment of essential personnel to support the city's operations.
• This increase of $157,000 is requested due to unexpected cost increases with vendors, including operational assessments and HR consulting services related to position development and compliance with FEHA and ADA requirements.
• A request for $144,000 will cover professional services with Alliant to assist with the benefits administration functions, which currently consists of two specialized staff members responsible for critical and time-sensitive processes, including employee enrollments and life event changes, vendor invoice reconciliation, COBRA and ACA compliance tracking, leave coordination, reporting, and employee communications. Both staff members are currently on extended leave, and there is no internal backup with the technical expertise to assume these duties. While HR has attempted to redistribute responsibilities with limited consultant guidance, existing staff do not have the capacity to absorb the workload without impacting other essential HR operations. As these positions are not vacant, they cannot be backfilled. To prevent disruption to employee benefits and ensure compliance, the City’s Third-Party Administrator is proposed to provide six months of temporary support to assume core functions, stabilize operations, reduce backlog, and develop process documentation. Without this assistance, service levels will remain strained, and delays may continue to adversely affect employees and departments.

City Manager’s Office:

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• This increase of $73,000 is requested due to the LAFCO invoice exceeding anticipated costs. Original funds in this account were used to cover the bill, and this increase will reimburse the account.

Additional funding is also needed to pay for the Roosevelt Group Consultants. • An increase of $2,000 in the software program budget is requested to implement a new system for volunteer management
• An increase of $1,500 in the Training and Conferences budget is requested to cover meal costs for City Manager’s staff attending City Council meetings.

Information Technology:
• This increase of $10,000 is requested to cover a rate adjustment associated with a Proofpoint license upgrade. Proofpoint is the City’s email security platform that protects against phishing, malware, and other email-based cyber threats, helping safeguard City systems and data.

City Attorney:
• An increase of $300,000 in legal fees for outside counsel and consultants due to investigations timing.
• An increase of $25,000 is requested for the Law Library Publications account, which has not received an increase in ten years. Additional funding is necessary to keep law library publications updated to current law.

Finance:
• An increase in Other Professional Services is required to cover costs for several vendors, including $26,000 for the Debt Book subscription for lease management, as well as increased expenses related to performance audits and $50,000 for the long-range financial planning. • An increase of $50,000 is needed to cover annual audit fees.

City Wide:
• City-owned facilities have experienced an increase in water consumption due to expanded operational use and service demands. In the prior fiscal year, the water utility budget did not fully reflect actual usage levels, resulting in a variance between budgeted and actual expenditures. As part of this midyear review, staff is requesting an additional $300,000 to more accurately align historical consumption and current usage trends to ensure sufficient funding for ongoing operations and improved budget accuracy moving forward.
• An increase of $193,000 to Project IT000 will fund the following software implementation:
o Microsoft Entra ID P2 License Upgrade – $14,000
Provides enhanced identity protection by evaluating multiple risk signals during sign-in attempts. Suspicious or high-risk logins are automatically blocked and administrators are notified, reducing the likelihood of credential compromise and unauthorized system access. o Cybersecurity Network Services – $100,000
Strengthens internal network security by limiting lateral movement once a threat actor gains access to the network. This solution provides granular visibility into device-to-device traffic,

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enables enforcement of security policies, and generates real-time alerts to allow immediate IT response, reducing the impact of phishing-related and internal threats. o AudioEye Accessibility Platform –$39,000
Funds implementation of an accessibility platform to support compliance with Web Content Accessibility Guidelines (WCAG) 2.1 across City-hosted websites. This investment improves digital accessibility, reduces legal exposure, and addresses multiple accessibility deficiencies identified on existing public-facing websites.
o SharePoint Intranet Accessibility Compliance – $10,000 Supports ongoing accessibility compliance for the City’s internal SharePoint intranet tenant, ensuring continued ADA compliance for the March 2026 renewal period. o DocAccess/PDF Document Remediation for WCAG Compliance – $30,000 Funds ongoing remediation of publicly accessible PDF documents to ensure compliance with WCAG 2.1 and ADA accessibility requirements. This effort addresses accessibility deficiencies in legacy and newly published documents, supports equitable access to information for individuals with disabilities, and reduces the City’s exposure to accessibility-related complaints and legal risk.
• Funding of $6,000 is necessary to replace a portion of the City Manager’s Department computers and IT equipment. The proposed replacements will bring the department into alignment with the City’s equipment replacement policy, which provides for the annual replacement of 20 percent of this equipment. This approach helps ensure that equipment does not become obsolete and remains compliant with current IT security standards.
• An increase of $20,000 is needed in the IT000 account to support the Public Works Department’s IT and software needs. Actual annual software expenditures for Public Works consistently exceed the ongoing budget allocation. Public Works typically spend approximately $125,000 annually, and this increase aligns the budget with actual historical expenditures. • Technical Adjustment, during the FY 2025-2026 Annual Budget process, staff proposed $631,000 in salary savings associated with the freezing of positions within Planning & Development Services department. Council ultimately directed that no positions directing impacting the community should be frozen. As a result, the proposed budget was not implemented, and this item reflects a budget correction to address that error.

II. Other Funds: Changes of Note
Mare Island Base Reuse Fund #107:
• This request is to appropriate $80,000 for existing fund balance due to increases in Housing Appraisals and Financial Analysis, and IV Proforma Peer Reviews.

State Gas Tax Fund #133:
• This request for $60,000 is due to the need for traffic lighting retrofits on Sonoma Blvd.

Hazmat Revolving Fund #143:

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• This request of $50,000 is due to an increased need for biohazardous removal at City-owned facilities this fiscal year and the allocated budget is nearly fully expended. Additional budget is required to be able to respond to hazardous or biohazardous waste incidents as they occur.

Supplemental Law Enforcement Grant Fund #151:
• This request is to appropriate $126,000 of existing fund balance to a new contract with Axon Enterprise, Inc. Axon has been providing important hardware, software, and services to the Vallejo Police Department, including body-worn and in-car camera systems, Taser equipment, and data storage solutions.

N/E Quadrant LMD Fund #178:
• This increase of $20,000 is to cover damage repair costs resulting from accidents on Columbus, Ascot and Redwood Parkways.

Garthe Ranch Fund #180:
• This increase of $500 is to cover the cost of tree removal in the Garthe Ranch LMD.

Town & Country II LMD Fund #184:
• This increase of $7,300 is to cover the cost of a replacement fence and gate on the Basalt Drive easement in the Town & Country II-V LMD.

Glen Cove III LMD Fund #185:
• This increase of $30,000 is to cover the cost of vandalism repairs, vehicle accident repairs, and emergency/at-risk tree pruning in the Glen Cove LMD.
• This increase of $6,000 is to cover increased irrigation costs in the Glen Cove LMD.

Garthe Estates Fund #188:
• This increase of $11,000 to cover the cost of vandalism repairs, vehicle accident repairs, and emergency/at-risk tree pruning in the Garthe Estates LMD.

Multiyear Operational Projects Fund #194 and Capital Outlay Fund #201 • Staff are recommending a transfer of $12,940,683 from the Capital Outlay Fund #201 to the Multi-Year Operational Fund #194. These projects have been identified as multi-year operational initiatives rather than traditional capital improvement projects. This adjustment ensures that both the associated revenue and expenditure are reflected in the appropriate fund, providing a more accurate accounting of the City’s financial activity and aligning budget reporting with the nature of the projects.

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Hiddenbrook Overpass Fund #211
• This additional budget of $300,000 is needed to meet new project requirements, including expanded Caltrans traffic analysis, updated environmental compliance work, completion of permit coordination, and consultant support during bidding and construction.

Empress Theater Fund 225
• This increase of $25,000 is to attach the expenditure required for the Transfer In revenue that was approved and appropriated during the FY 2025-2026 Annual Budget.

Water Funds (#401- #411)
Items to note in the Water Funds include:
• This increase of $450,000 is requested to reimburse the Street R/M Services account, which was previously used to fund maintenance of fire hydrants throughout the City. • An increase of $100,000 is needed to ensure there is sufficient funding for the remainder of the fiscal year. Budgeted contingency funds were utilized to cover unexpected equipment replacements, agency membership costs, and debt service-related expenditures. • An increase of $50,000 is requested as the department has experienced higher-than-anticipated demand for computers and related equipment due to aging devices and increased operational needs.

Corporation Shop Fund #501
• This increase of $210,000 is to cover fuel supplies for City fleet to meet operational demands of all departments through the end of the fiscal year.
• This increase of $207,000 is needed to address the repair needs of several units for Fire, Police and Water. Without the additional budget, these repairs will be delayed and the units that directly support public safety and public health will not be operational.

III. Staffing Changes Included in Midyear
The Authorized Full-time Equivalent (FTE) Listing Exhibit 2 provides the number of regular positions authorized for each department and division of the City and the Salary Plan provides the City’s salary schedules in Exhibit 4. The detailed background information for each department request is provided in Exhibit 3.

The following items below reflect the technical adjustments for salaries and benefits:
• A decrease of $7.44 million reflects additional salary savings attributable to vacant positions. In the FY 2025–2026 Adopted Budget, vacancy savings were allocated to departments but recorded in a separate line item. To more accurately present the City’s salary expenditure, these savings are now incorporated directly into the Salaries budget.
• Historically, overtime was not fully budgeted at the departmental level, and overages were offset by vacancy savings from other departments. As part of the midyear review, staff are adjusting the budget

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to more accurately allocate overtime funding to the appropriate departments and improve transparency and accountability.

An additional $200,000 is being allocated to support the City’s Sex Trafficking Initiative. These funds will enhance enforcement efforts, victim support services, and interagency coordination aimed at addressing and preventing human trafficking activities within the community. This mid-year adjustment ensures sufficient resources are available to sustain ongoing operations and strengthen the City’s commitment to public safety and the protection of vulnerable individuals.

An additional $500,000 is being appropriated to the Leave Payouts budget to address higher-than-anticipated separation and leave cash-out costs. Leave payouts fluctuate based on employee retirements, resignations, and contractual obligations, and actual costs have exceeded original projections. This mid-year adjustment ensures sufficient funding is available to meet the City’s obligations.

Outlined below are the recommended updates to the Authorized FTE Listing. Many of the proposed staffing adjustments are intended to better align resources with evolving operational and business needs. The total fiscal impact for the remainder of FY 2025-2026 is $616,960 Police (General Fund #001)
• Add one Crime Analyst
• Add one Program Manager
The proposed changes will result in a net fiscal impact of $130,555 in the current budget and an annual cost of $426,915 in FY 2026-2027.

Economic Development (General Fund #001)
• Unfreeze one Secretary
The proposed change will result in a net fiscal impact of $37,520 in the current budget and an annual cost of $122,689 in FY 2026-2027.

City Clerk (General Fund #001):
• Allocate part-time funding of $101,595 to support the Public Records Act (PRA) Coordinator position.

Finance (General Fund #001)
• Unfreeze one Administrative Analyst II
• Unfreeze one Accountant
The proposed changes will result in a net fiscal impact of $ 114,221 on the current budget and annual cost of $373,504 in FY 2026-2027.

Human Resources (General Fund #001)
• Unfreeze one Employee and Labor Relations Officer

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• Unfreeze on Personnel Technician
• Unfreeze one Personnel Analyst II
• Unfreeze one Administrative Clerk II – C
The proposed changes will result in a net fiscal impact of $170,218 in the current budget and an annual cost of $556,612 in FY 2026-2027.

Information Technology (General Fund #001)
• Add one Administrative Analyst II
The proposed changes will result in a net fiscal impact of $61,145 in the current budget and an annual cost of $199,945 in FY 2026-2027.

Planning & Development Services (Fund #193)
• Add one Administrative Clerk
This change results in no net fiscal impact to the current budget or FY 2026-2027, as costs are fully offset by increased revenue associated with the position.

FISCAL IMPACT
The notice of intent does not have any fiscal impact. If the City Council approves tonight's recommendation of mid-year adjustments, the fiscal impact of the final action that is scheduled for City Council consideration on March 10, 2026, will be as follows:

1. The proposed mid-year changes increase the General Fund expenditures by $863,731 and transferout by $850,000 which will be funded from the fund balance.

2. The Water Fund expenditure budget will increase by $600,000.

3. For Midyear, all Other Funds expenditure and transfer-out budget will increase by $14,737,254. These additional costs will be covered by a combination of increased revenues, transfer-in and fund balance of $13,604,454.
o Exhibit 1 summarizes the proposed financial impact on the overall City budget, including the General Fund and all other funds.
o Exhibit 2 is the proposed Authorized Full-Time Equivalent (FTE) listing o Exhibit 3 is the department justifications for proposed mid-year staffing changes. o Exhibit 4 is the proposed updated Salary Schedule for specific classifications.

GFOA recommends, at a minimum, that general-purpose governments, regardless of size, maintain an unrestricted budgetary fund balance in their general fund of no less than two months of regular general fund operating revenues or regular general fund operating expenditures. The City will maintain a General Fund Unassigned fund balance of 2 months of operating expenses per GFOA recommendation. This does not include Measure P revenue and expenditure.

ENVIRONMENTAL REVIEW

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This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.

ATTACHMENTS

1. Exhibit 1 - Proposed Budget Adjustments

2. Exhibit 2 - FTE Listing

3. Exhibit 3 - Midyear Staffing Changes Department Justification

4. Exhibit 4 - Salary Schedules Midyear FY 2025-2026

CONTACT
Nalungo Conley, Assistant City Manager/Acting Finance Director [email protected]

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Exhibit 1
2025-2026 Midyear Budget Review
Proposed Budget Adjustments

SUMMARY
Revenue Transfer In Expenditure Transfer out Fund Balance 1 Ref # General Fund
Transfer out to General Fund and Unappropriated
Reserve Fund to match actual - - - - -
Transfer from Measure B - - - - -
- - - - -
Increases (Decrease) in Projected Revenues:
1 Property-related taxes - 1,039,687 - - -
2 Sales tax - (929,106) - - -
3 Other unrestricted revenues (including offsets) - (1,270,266) - - - (1,159,685) - - - -
4 Program revenues 1,542,054 - - - -
Total Revenue Adjustments 382,369 - - - -
Increase (Decrease) in Projected Expenditures:

Salaries & Benefits, and related expenditures:
5 Fire - - 1,820,146 - -
6 Police - - (3,573,643) - -
7 Economic Development - - (110,054) - -
8 Public Works - 1,709
9 Administration - - (108,778) - -
10 Citywide - 500,000
Subtotal - - (1,470,619) - -
Departmental expenditures:
11 Fire - - 399,000 - -
12 Police - - 360,950 - -
13 Economic Development - - 85,000 - -
14 Public Works - - 125,000 20,000 -
15 Administration - - 1,064,400 6,000 -
16 Citywide - - 300,000 824,000 -
Total Expenditure Adjustments - - 2,334,350 850,000 -
Total Salaries & Expenditures - - 863,731 850,000 -
Net Operational Change - 382,369 863,731 850,000 -
- - - -
General Fund Measure B/V #003
2 Decrease in Projected Revenue (54,000) - - - -
(54,000) - - - -
General Fund Measure P #005
2 Decrease in Projected Revenue (44,000) - - - -
(44,000) - - - -
Total General Fund - 284,369 863,731 850,000 -
City of Vallejo

TRANSACTION TYPE

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Ref # Other Funds Revenue Transfer In Expenditure Transfer out Fund Balance 1 17 Mare Island Base Reuse Fund # 107 - - 80,000 - (80,000) 18 State Gas Tax # 133 - - 60,000 - (60,000)
19 Hazmat Revolving Fund # 143 - - 50,000 - (50,000)
20 Supplemental Law Enforcement Grant Fund # 151 - - 126,000 - (126,000) 21 N/E Quadrant LMD Fund # 178 - - 20,000 - (20,000)
22 Garthe Ranch Fund # 180 - - 500 - (500)
23 Town & Country II LMD Fund # 184 - - 7,300 - (7,300) 24 Glen Cove III LMD Fund # 185 - - 36,000 - (36,000)
25 Garthe Estates Fund #188 - - 11,000 - (11,000)
26 Planning & Development Services Fund #193 631,000 32,771 663,771 - - 27 Multi-Year Operational Projects Fund #194 12,940,683 - 12,940,683 - - 28 Capital Outlay Fund # 201 - - (12,721,683) 12,721,683 - 29 Hiddenbrooke/S.V. Fund #211 - - 300,000 - (300,000)
30 Empress Theater Fund #225 - - 25,000 - (25,000)
31 Water Fund # 401 - - 550,000 50,000 (600,000)
32 Water Fac Tax/Connect Fee Fund #404 - 50,000 50,000 - - 33 Corporation Shop Fund # 501 - - 417,000 - (417,000)
Total, 2025-2026 Other Funds Adjustments 13,621,683 32,771 2,615,571 12,771,683 (1,732,800) - - - -
Note: 1 Draw from assigned reserves (continued) -

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Proposed Budget Adjustments - Supporting Detail
Revenue Transfer In Expenditure Transfer out Fund Balance 1 Ref # General Fund
Revenues
General Tax and Other Unrestricted Revenues:

To update general tax/unrestricted revenues to match current projections:

Property-related taxes:
1 Property Tax - 775,149 - - -
1 SB 1096 Vehicle License Fee - 264,538 - - -
Sales Tax
2 Sales Tax - (929,106) - - -
Other unrestricted revenues:
3 Transient Occupancy Tax - (81,981) - - -
3 Real Prop Excise Tax - (274,400) - - -
3 Franchise Tax - 393,360 - - -
3 Utility User Tax - (322,972) - - -
3 Cannabis Tax - (578,174) - - -
3 Business License Tax - (57,845) - - -
3 Discovery Kingdom/Park Fee - (348,254) - - -
Subtotal others - (1,270,266) - - -
Subtotal General tax and others - (1,159,685) - - -
Program Revenues
To update department revenue projections:

Fire
4 Prop 172 - Sales Tax - 7,490 - - -
4 Federal Grant (SAFER) - 807,578 - - -
4 Misc. Reimbursements (CALOES) - 652,827 - - -
Subtotal - Fire - 1,467,895 - - -
Police
4 Prop 172 - Sales Tax - 7,490 - - -
4 POST Reimbursements - (15,000) - - -
4 Overtime Reimbursement - (25,000) - - -
4 False Alarm Fees - (75,000) - - -
4 Federal COPS Grant - 160,000 - - -
4 Misc Revenues - (5,000) - - -
Subtotal - Police - 47,490 - - -
Public Works
4 Misc Public Works Revenue - 26,669 - - -
Subtotal - Public Works - 26,669 - - -
Subtotal - Program Revenues - 1,542,054 - - -
Total Revenue Adjustments: 382,369 382,369
2 Transaction and Use Tax Measure B - (54,000) - - (54,000) 2 Transaction and Use Tax Measure P - (44,000) - - (44,000) Total General Fund Revenue Adjustments 284,369 - - - 284,369 (continued)

Page 1628 of 1832 ends

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Proposed Budget Adjustments - Supporting Detail, Continued Ref# General Fund Revenue Transfer In Expenditure Transfer out Fund Balance 1 Expenditures
Salaries & Benefits, and related expenditures
Salaries & Benefits:

Increase Overtime Budget
5 Fire - - 2,724,085 - -
6 Police - - 2,126,736 - -
Subtotal of Overtime Budget - - 4,850,821 -
Allocate additional Salaries Savings to Departments:
5 Fire - - (903,939) - -
6 Police - - (5,830,934) - -
7 Economic Development - - (147,574) - -
9 Finance - - (74,572) - -
9 Human Resources - - (144,878) - -
9 Information Technology - - (83,034) - -
9 City Attorney - - (156,262) - -
9 City Manager - - (97,211) - -
- - (7,438,404) - -
Police
6 Adding one (1) Crime Analyst - - 44,473 - -
6 Adding one (1) Program Manager - - 86,083 - -
Subtotal - 130,555 -
Economic Development
7 Unfreeze one (1) Secretary - - 37,520 - -
Subtotal - - 37,520 - -
Public Works
8 Increase budget for the new salary for Public Works Director - - 1,709 - Subtotal - - 1,709 - -
City Clerk's Office
9 Add Part-time budget funding for the PRA Coordinator - - 101,595 - - Subtotal - - 101,595 - -
Finance
9 Unfreeze one (1) Administrative Analyst II - - 61,145 - - 9 Unfreeze one (1) Accountant - - 53,076 - -
Subtotal - - 114,221 - -
Human Resources
9 Unfreeze one (1) Employee and Labor Relationship - - 90,918 - - 9 Unfreeze one (1) Personnel Technician - - 43,086 - -
9 Unfreeze one (1) Personnel Analyst II - - - -
9 Unfreeze one (1) Administrative Clerk II - C - - 36,214 - - Subtotal - - 170,218 - -
Information Technology
9 Add (1) Administrative Analyst II - - 61,145 - -
Subtotal - 61,145 -
Citywide
10 Increase for Leave Payouts - 500,000
Subtotal - 500,000 -
Subtotal -Salaries & Benefits, and related expenditures - - (1,470,619) - - (continued)

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Ref# Departmental expenditures Revenue Transfer In Expenditure Transfer out Fund Balance 1 Fire
11 - - 85,000 - -
11 - - 140,000 - -
11 - - 174,000 - -
Subtotal Fire - - 399,000 - -
Police
12 - - 225,000 - -
12 - - 80,000 - -
12 - - 55,950 - -
Subtotal Police - - 360,950 - -
(continued)
Increase Gas & Electricity
Increasing the gas and electricity budget to align with prior-year actual expenditures and current year-to-date spending trends.

Increase Software
Funding is required to support a variety of mission-critical software that meets multiple operational needs. This software includes tools for EMS reporting (field site data, mapping, visual information, and Telestaff integration), incident management (CAD interface, agency licensing, TC Mobile, etc.), and other applications essential for managing and responding to emergencies effectively.

Increase Equipment
This increase is required to fully equip a new tractor aerial with a projected delivery date of May 2026. Typically, new tractor aerials are outfitted with equipment transferred from the tractor being replaced, and no additional budget is needed. However, this tractor aerial is augmenting the existing Vallejo Fire Department fleet, necessitating additional funding.

Increase Space Rental Charges (Towing)
The increase is attributable to a contractually authorized rate adjustment implemented by the vendor for per-vehicle impound storage. Vehicles are required to remain in storage pending completion of the associated legal proceedings.

Increase Computer Equipment
This funding is necessary to replace a portion of the department’s computers and laptops. The proposed replacements will bring the department into alignment with the City’s equipment replacement policy, which provides for the annual replacement of 20 percent of this equipment, resulting in the replacement of approximately 50 devices. This approach helps ensure that equipment does not become obsolete and remains compliant with current security standards supported by the Information Technology Department.

Increase Field Equipment Acquisition
This increase is related to the VirTra simulator, a training tool used to support critical-incident preparation. The training provided through the simulator aligns with California Department of Justice mandates related to use-of-force and de-escalation. In addition, the simulator serves as an important resource for community engagement and is used regularly for programs such as the Citizens’ Academy and Leadership Vallejo. Given its dual role in meeting mandated training requirements and strengthening community understanding, this item should be considered an essential resource.

Page 1630 of 1832 ends

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Ref# Departmental expenditures Revenue Transfer In Expenditure Transfer out Fund Balance 1 Economic Development Department
13 - - 85,000 - -
Subtotal Economic Development - - 85,000 - -
Public Works
14 - - 19,000 - -
14 - - 20,000 - -
14 - - 86,000 - -
Subtotal Public Works - - 125,000 - -
Administration
City Council
15 - - 2,500 - -
15 - - 400 - -
Human Resources
15 - - 123,000 - -
15 - - 301,000 - -
(continued)
Increase R/M Rehabilitation
This increase is required to cover irrigation costs for the remainder of the fiscal year, as well as additional funding needed to address tree repairs and other storm-related damage.

Increase Other Professional Services
This increase is requested to support multiple contracts, including broker services, property management services, and agreements that facilitate pop-up events throughout the City.

Other Supplies
This increase is requested to purchase replacement holiday decorations for along the Mare Island Parkway and at the Ferry Terminals, as the current decorations have reached the end of their useful life.

Increase Security Services
This increase reflects unanticipated security costs resulting from the library fire system becoming inoperable. As required by the Vallejo Fire Department, a fire watch was implemented in August 2025.

These are actual costs that have already been incurred and paid by the department and are included in this request.

Increase Misc Expenses
This increase is requested to cover City Council meeting meal costs for the Mayor and City Council Members for the remainder of the fiscal year.

Increase Beautification Commission/Other Services
The Beautification Commission work plan was submitted to the Council after the annual budget was approved. This increase provides the necessary funding for the Commission.

Increase Recruitment Cost
This request addresses increased recruitment activities in FY2025- 2026, covering costs for executive recruitments, public safety promotional assessments, and recruitment tests for various positions. It includes expenses for supplies, meals for raters and panels, career fair supplies, and venue usage. These funds ensure the successful recruitment and assessment of essential personnel to support the city's operations.

Increase Other Professional Services
This increase is requested due to unexpected cost increases with vendors, including operational assessments and Human Resources consulting services related to position development and compliance with Fair Employment and Housing Act and American with
Disabilities Act requirements as well as benefit management consulting support.

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Ref# Departmental expenditures Revenue Transfer In Expenditure Transfer out Fund Balance 1 Administration (Continued)
City Manager
15 - - 73,000 - -
15 - - 2,000 - -
15 - - 1,500 - -
Information Technology
15 - - 10,000 - -
City Attorney
15 - - 300,000 - -
15 - - 25,000 - -
Finance
15 - - 176,000 - -
15 - - 50,000 - -
Subtotal Administration - - 1,064,400 - -
(continued)
Increase Other Professional Services
An increase in Other Professional Services is required to cover costs for several vendors, including $26,000 for the Debt Book subscription for lease management, as well as increased expenses related to performance audits and $50,000 for the long-range financial planning.

Increase Audit Fees
An additional $50,000 is needed to cover annual audit fees.

Increase Law Library Publications
The funding is necessary to access additional law library publications and resources.

Increase Other Professional Services
This increase is requested due to the LAFCO invoice exceeding anticipated costs. Original funds in this account were used to cover the bill, and this increase will reimburse the account. Additional funding is also required for necessary consultant services to support preparation for the federal government’s SHIPS Act, including planning efforts related to potential shipbuilding activities at the Mare Island's dry dock facilities.

Increase Software Programs
An increase in the software program budget is requested to implement a new system for volunteer management. This system will enable the City Manager’s Office to efficiently manage, coordinate, and utilize local volunteers.

Increase Training and Conferences
The increase in the Training and Conferences budget is requested to cover meal costs for City Manager’s staff attending City Council meetings.

Increase Dues & Publication
This increase is requested to cover a rate adjustment associated with a Proofpoint license upgrade. Proofpoint is the City’s email security platform that protects against phishing, malware, and other email-based cyber threats, helping safeguard City systems and data.

Increase Legal Fees - Investigations
There is an ongoing need for funds to cover outside independent, city-wide investigations.

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Ref# Departmental expenditures Revenue Transfer In Expenditure Transfer out Fund Balance 1 Citywide
16 - - 300,000 - -
16 - - - 193,000 -
16 - - - 6,000 -
16 - - - 20,000 -
16 - - - 631,000 -
Subtotal Citywide - - 300,000 850,000 -
Subtotal, General Fund Expenditures - - 863,731 850,000 - Total, 2025-2026 General Fund Adjustments - - 863,731 850,000 - Transfer to Fund #194, IT000 - Software Cost
This increase will fund website compliance software, SharePoint fees, and cybersecurity micro segmentation. In accordance with the ADA, jurisdictions with populations of 50,000 or more must meet accessibility standards by April 24, 2026.

Transfer to Fund #194, IT000 - City Manager's Computer Equipment This funding is necessary to replace a portion of the City Manager’s Department computers and IT equipment. The proposed
replacements will bring the department into alignment with the City’s equipment replacement policy, which provides for the annual replacement of 20 percent of this equipment. This approach helps ensure that equipment does not become obsolete and remains compliant with current IT security standards.

Transfer to Fund #194, IT000 - Public Works Software
An increase is needed in the IT000 account to support the Public Works Department’s IT and software needs. Actual annual software expenditures for Public Works consistently exceed the ongoing budget allocation. Public Works typically spends approximately $125,000 annually, and this increase aligns the budget with historical actual expenditures.

Transfer to Fund #193
During the FY 2025-2026 Annual Budget process, staff proposed $631,000 in salary savings associated with the freezing of positions within Planning & Development Services department. Council ultimately directed that no positions directing impacting the community should be frozen. As a result, the proposed budget was not implemented and this item reflects a budget correction to address that error.

Increase Water Expenses Account
City-owned facilities have experienced an increase in water consumption due to expanded operational use and service demands. In the prior fiscal year, the water utility budget did not fully reflect actual usage levels, resulting in a variance between budgeted and actual expenditures. As part of this midyear review, staff is adjusting the budget to more accurately align with historical consumption and current usage trends to ensure sufficient funding for ongoing operations and improved budget accuracy moving forward.

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Ref# Other Funds Revenue Transfer In Expenditure Transfer out Fund Balance 1 Mare Island Base Reuse Fund # 107
17 - - 80,000 - (80,000)
Subtotal - - 80,000 - (80,000)
State Gas Tax # 133 -
18 - - 60,000 - (60,000)
Subtotal - - 60,000 - (60,000)
-
Hazmat Revolving Fund # 143
19 - - 50,000 - (50,000)
Subtotal - - 50,000 - (50,000)
Supplemental Law Enforcement Grant Fund # 151
20 - - 126,000 - (126,000)
Subtotal Supplemental Law Enforcement Grant Fund - - 126,000 - (126,000) N/E Quadrant LMD Fund # 178
21 - - 20,000 - (20,000)
Subtotal - - 20,000 - (20,000)
Garthe Ranch Fund # 180
22 - - 500 - (500)
Subtotal - - 500 - (500)
Town & Country II LMD Fund # 184
23 - - 7,300 - (7,300)
Subtotal - - 7,300 - (7,300)
(continued)
Increase Recycling Program/Fire Dept-Hazard
This request is due to an increased need for biohazardous removal at Cityowned facilities this fiscal year and the allocated budget is nearly fully expended. Additional budget is required to be able to respond to hazardous or biohazardous waste incidents as they occur.

Increase Safety Services AXON
This request is due to a new contract with Axon Enterprise, Inc. Axon has been providing important hardware, software, and services to the Vallejo Police Department, including body-worn and in-car camera systems, Taser equipment, and data storage solutions.

Increase R/M Rehabilitation Budget
This increase is to cover damage repair costs resulting from accidents on Columbus, Ascot and Redwood Parkways.

Increase R/M Rehabilitation Budget
This increase is to cover the cost of a replacement fence and gate on the Basalt Drive easement in the Town & Country II-V LMD.

Increase R/M Rehabilitation Budget
This increase is to cover the cost of tree removal in the Garthe Ranch LMD.

Increase Other Professional Services
This request is due for increases in Housing Appraisals and Financial Analysis, and IV Proforma Peer Reviews.

Increase Electrical Supplies
This request is due the need for traffic lighting retrofits on Sonoma Blvd.

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Ref# Other Funds Revenue Transfer In Expenditure Transfer out Fund Balance 1 Glen Cove III LMD Fund # 185
24 - - 30,000 - (30,000)
24 - - 6,000 - (6,000)
Subtotal - - 36,000 - (36,000)
Garthe Estates Fund #188
25 - - 11,000 - (11,000)
Subtotal - - 11,000 - (11,000)
Planning & Development Services Fund # 193
26 - 32,771 - - -
26 Add one Administrative Clerk II - - 32,771 - -
26 631,000 - 631,000 - -
Subtotal Planning & Development Services Fund 631,000 32,771 663,771 - - Multi-Year Operational Projects Fund #194
-
27 193,000 - 193,000 - -
27 6,000 - 6,000 - -
27 20,000 - 20,000 - -
(continued)
Increase for IT000 - City Manager's Computer Equipment
This funding is necessary to replace a portion of the City Manager’s Department computers and IT equipment. The proposed replacements will bring the department into alignment with the City’s equipment replacement policy, which provides for the annual replacement of 20 percent of this equipment. This approach helps ensure that equipment does not become obsolete and remains compliant with current IT security standards. (Reference #16)
Increase for IT000 - Public Works Software
An increase is needed in the IT000 account to cover IT needs for the Public Works Department. (Reference #16)
Increase for IT000 for ADA Web compliance
This increase will fund website compliance software, SharePoint fees, and cybersecurity micro segmentation. In accordance with the ADA, jurisdictions with populations of 50,000 or more must meet accessibility standards by April 24, 2026. (Reference #16)
Salaries & Benefits
Transfer from General fund to cover the following expenditure:

Transfer from General Fund
During the FY 2025-2026 Annual Budget process, staff proposed $631,000 in salary savings associated with the freezing of positions within Planning & Development Services department. Council ultimately directed that no positions directing impacting the community should be frozen. As a result, the proposed budget was not implemented and this item reflects a budget correction to address that error. (Reference # 16)
Increase Revenue
Additional revenue will earned from the addition of one Administrative Clerk II who can adequately manage the vacant lot program and will generate additional revenues.

Increase R/M Rehabilitation Budget
This increase is to cover the cost of vandalism repairs, vehicle accident repairs, and emergency/at-risk tree pruning in the Garthe Estates LMD.

Increase Water Budget
This increase is to cover increased irrigation costs in the Glen Cost LMD.

Increase R/M Rehabilitation Budget
This increase is to cover the cost of vandalism repairs, vehicle accident repairs, and emergency/at-risk tree pruning in the Glen Cove LMD.

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Ref# Other Funds Revenue Transfer In Expenditure Transfer out Fund Balance 1 Multi-Year Operational Projects Fund #194 (Continued)
- - - - -
27 926,320 - 926,320 - -
27 147,000 - 147,000 - -
27 2,449,151 - 2,449,151 - -
27 1,447,320 - 1,447,320 - -
27 40,113 - 40,113 - -
27 1,911,953 - 1,911,953 - -
27 1,457,494 - 1,457,494 - -
27 31,576 - 31,576 - -
27 350,179 - 350,179 - -
27 97,853 - 97,853 - -
27 1,500,000 - 1,500,000 - -
27 142 - 142 - -
27 14,869 - 14,869 - -
27 90,830 - 90,830 - -
27 293,419 - 293,419 - -
27 6,609 - 6,609 - -
27 2,598 - 2,598 - -
27 77,599 - 77,599 - -
27 219 - 219 - -
27 94 - 94 - -
27 563,788 - 563,788 - -
27 204,956 - 204,956 - -
27 1,107,602 - 1,107,602 - -
Subtotal Multi-Year Operational Projects 12,940,683 - 12,940,683 - - (continued)
Transfer from Fund #201, MY2407 - CALDOJ Evaluator
Transfer from Fund #201, TECHNO - Development Tech
Transfer from Fund #201, PDRAD - PD Radio Repeaters
Transfer from Fund #201, MY2406 - Grants for Small Businesses Transfer from Fund #201, MY2209 - Planning Support
Transfer from Fund #201, MY2220 - Social Services
Transfer from Fund #201, MY2221 - Neogov
Transfer from Fund #201, MY2222 - Youth Engagement
Transfer from Fund #201, MY2302 - Annual Green Inf
Transfer from Fund #201, MY2303 - Real Property Ma
Transfer from Fund #201, MY2304 - Street Sweeping
Transfer from Fund #201, MY2316 - CCRC Downtown Project Transfer from Fund #201, MY2401 - Naval and Historical Museum Transfer from Fund #201, MY2404 - Empress Theatre
Transfer from Fund #201, MY2208 - Economic Development
Transfer From Capital Outlay Fund #201 to Multi-year Fund #194 The following projects have been identified as multi-year operational projects and are appropriately funded through Fund #194. These projects support ongoing City operations and generally do not include capital improvement components such as road repair and other infrastructure projects. This is an accounting adjustment to ensure that both the associated revenue and expenditures are reflected in the appropriate fund, providing a more accurate accounting of the City’s financial activity and aligning budget reporting with the nature of the projects. (Reference #30) Transfer from Fund #201, EDVGPU - General Plan Update
Transfer from Fund #201, FIN006 - Timekeeping Project
Transfer from Fund #201, FIN007 - ERP
Transfer from Fund #201, IT000 - IT Improvements
Transfer from Fund #201, ITORA - Oracle Project
Transfer from Fund #201, ITPEG - Public Edu & Gov
Transfer from Fund #201, MY2101 - MI Building
Transfer from Fund #201, MY2102 - Pre-Disaster Mit

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Ref# Other Funds Revenue Transfer In Expenditure Transfer out Fund Balance 1 Capital Outlay Fund # 201
- - - - -
28 - - (926,320) 926,320 -
28 - - (147,000) 147,000 -
28 - - (2,449,151) 2,449,151 -
28 - - (1,447,320) 1,447,320 -
28 - - (40,113) 40,113 -
28 - - (1,911,953) 1,911,953 -
28 - - (1,457,494) 1,457,494 -
28 - - (31,576) 31,576 -
28 - - (350,179) 350,179 -
28 - - (97,853) 97,853 -
28 - - (1,500,000) 1,500,000 -
28 - - (142) 142 -
28 - - (14,869) 14,869 -
28 - - (90,830) 90,830 -
28 - - (293,419) 293,419 -
28 - - (6,609) 6,609 -
28 - - (2,598) 2,598 -
28 - - (77,599) 77,599 -
28 - - (219) 219 -
28 - - (94) 94 -
28 - - (563,788) 563,788 -
28 - - (204,956) 204,956 -
28 - - (1,107,602) 1,107,602 -
Subtotal Capital Outlay - - (12,721,683) 12,721,683 -
Hiddenbrooke/S.V. Fund #211
29 - - 300,000 - (300,000)
Subtotal - - 300,000 - (300,000)
Empress Theater Fund # 225
30 - - 25,000 - (25,000)
Subtotal - - 25,000 - (25,000)
(continued)
Transfer from Fund #201, MY2406 - Grants for Small Businesses Transfer from Fund #201, MY2208 - Economic Development
Transfer from Fund #201, MY2209 - Planning Support
Transfer from Fund #201, MY2220 - Social Services
Transfer from Fund #201, MY2221 - Neogov
Transfer from Fund #201, MY2222 - Youth Engagement
Transfer from Fund #201, MY2302 - Annual Green Inf
Transfer from Fund #201, MY2303 - Real Property Ma
Transfer from Fund #201, MY2304 - Street Sweeping
Transfer from Fund #201, MY2316 - CCRC Downtown Project Transfer from Fund #201, MY2401 - Naval and Historical Museum Transfer from Fund #201, MY2404 - Empress Theatre
Transfer from Fund #201, MY2102 - Pre-Disaster Mit
Transfer From 201 to Multi-year Operating Fund#194
This is an accounting adjustment to transfer the following projects from Capital Outlay Fund (201) to the Multi-Year Operational Fund (194). These projects have been identified as multi-year operational initiatives rather than traditional capital improvement projects.

Transfer from Fund #201, EDVGPU - General Plan Update
Transfer from Fund #201, FIN006 - Timekeeping Project
Transfer from Fund #201, FIN007 - ERP
Transfer from Fund #201, IT000 - IT Improvements
Transfer from Fund #201, ITORA - Oracle Project
Transfer from Fund #201, ITPEG - Public Edu & Gov
Transfer from Fund #201, MY2407 - CALDOJ Evaluator
Transfer from Fund #201, TECHNO - Development Tech
Transfer from Fund #201, PDRAD - PD Radio Repeaters
Increase Other Professional Services
This increase is to attach the expenditure required for the Transfer In revenue that was approved and appropriated during the FY 2025-2026 Annual Budget.

Increase to Project PW9466 - Hiddenbrooke Interchange Improvements This additional budget is needed to meet new project requirements, including expanded Caltrans traffic analysis, updated environmental compliance work, completion of permit coordination, and consultant support during bidding and construction.

Transfer from Fund #201, MY2101 - MI Building

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Ref# Other Funds Revenue Transfer In Expenditure Transfer out Fund Balance 1 Water Fund # 401
Increase Budget for the Following:
31 - - 450,000 - -
31 - - 100,000 - -
31 50,000
Subtotal - - 550,000 50,000 (600,000)
Water Fac Tax/Connect Fee Fund # 404
32 50,000 - 50,000 - -
Subtotal Water Funds 50,000 - 50,000 - -
Subtotal, Water Funds 50,000 - 600,000 50,000 (600,000) Corporation Shop Fund # 501 -
33 - - 210,000 - (210,000)
33 - - 207,000 - (207,000)
Subtotal - - 417,000 - (417,000)
Total, Other Funds Adjustments 13,621,683 32,771 2,615,571 12,771,683 (1,732,800) -
Summary:

Water Funds 50,000 - 600,000 50,000 (600,000)
All Other Funds 13,571,683 32,771 2,015,571 12,721,683 (1,132,800) Total 13,621,683 32,771 2,615,571 12,771,683 (1,732,800) Increase in Auto R/M Services
The increase is needed to address the repair needs of several units for Fire, Police and Water. Without the additional budget, these repairs will be delayed and the units that directly support public safety and public health will not be operational.

Increase in Fuel & Lube Supplies
This increase is to cover fuel supplies for City fleet to meet operational demands of all departments through the end of the fiscal year.

Increase in IT000 - Computer Equipment
The Water Department experienced higher-than-anticipated demand for computers and related equipment due to aging devices and increased operational needs.

Increase Contingency
Budgeted contingency funds were utilized to cover unexpected equipment replacements, agency membership costs, and debt service-related expenditures. An increase is needed to ensure sufficient funding for the remainder of the fiscal year
Increase Street R/M Services
This increase is requested to reimburse the Street R/M Services account, which was previously used to fund maintenance of fire hydrants throughout the City.

Transfer Out from Fund #401 to #404
To cover increase in Computer Equipment

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EXHIBIT 2
Personnel Summary
Authorized Full-time Equivalent (FTE) Listing
Not Not
Adopted Budgeted Amended Budgeted
General Fund
Legislative 8.00 - 8.00 -
Executive
City Manager 13.00 3.00 13.00 3.00
City Clerk 2.00 - 2.00 -
Legal 14.00 - 14.00 -
Economic Development 5.00 2.00 6.00 1.00
Finance 21.00 3.00 23.00 1.00
Fire 93.00 - 93.00 -
Human Resources 11.00 4.00 15.00 -
Information Technology 13.50 - 14.50 -
Planning & Development Services - - - -
Police 178.00 15.00 180.00 15.00
Public Works 73.50 - 73.50 -
432.00 27.00 442.00 20.00
Planning & Development Service Fund
Planning & Development Services 34.00 1.00 35.00 1.00

34.00 1.00 35.00 1.00
Enterprise Funds
Water 121.00 - 121.00 -
Finance 18.00 - 18.00 -
Subtotal, Water 139.00 - 139.00 -
Economic Development Funds
Mare Island CFDs 2.00 - 2.00 -

2.00 - 2.00 -
Public Works Funds
Landscape Districts 5.00 - 5.00 -
Corp Yard 9.00 - 9.00 -

14.00 - 14.00 -
Other Funds
Housing 17.00 - 17.00 -
Self Insurance 5.00 - 5.00 -

22.00 - 22.00 -
TOTAL 643.00 28.00 654.00 21.00
Note: Detailed FTE information by classification and department can be found in the Appendix.

FY 2025-2026
Proposed Midyear
Temporary & Part-time Authorized Positions
The Personnel Summary/Authorized FTE Listing does not reflect temporary and part-time positions required to be paid through City payroll. These positions include interns, administrative, manual and nonmanual temporary positions, and Police Cadets and Firefighter Trainee authorizations.

These temporary and part-time position authorizations generally fluctuate throughout the year as Multi-Level Authorizations
All positions in the Personnel Summaries/Authorized FTE Listings by Department that are authorized at multiple levels, where promotion is dependent on an employee obtaining certification or similar criteria not in the City's control, or other circumstances warrant, are required to be listed below and are referred to as "Multi-Level Authorizations":

Housing Specialist I/II Assistant Engineer/

Page 1639 of 1832 ends

Appendix: Personnel Summary
Legislative, Executive and Legal Departments
Not Position Changes Not
Group Adopted Budgeted Prior to Midyear Amended Budgeted GENERAL FUND:

LEGISLATIVE

MAYOR & COUNCIL
Mayor MAYOR 1.00 - - 1.00 -
City Council COUNCIL 6.00 - - 6.00 -
Executive Assistant to the Mayor EXEC 1.00 - - 1.00 -
Total Legislative 8.00 - - 8.00 -

EXECUTIVE

CITY MANAGER
City Manager EXEC 1.00 - - 1.00 -
Assistant City Manager EXEC 2.00 - - 2.00 -
Assistant to the City Manager EXEC 2.00 - - 2.00 -
Community Engagement Manager EXEC 1.00 - - 1.00 -
Executive Assistant to the City Manager EXEC 1.00 - - 1.00 - Organizational Development Manager EXEC - 1.00 - - 1.00 Administrative Clerk II-C CAMP - 1.00 - - 1.00
Executive Secretary-C CAMP 1.00 - - 1.00 -
Administrative Analyst II CAMP 3.00 1.00 - 3.00 1.00
Community and Volunteer Coordinator CAMP 1.00 - - 1.00 - Communications and Public Information Officer EXEC 1.00 - - 1.00 -

13.00 3.00 - 13.00 3.00

CITY CLERK
City Clerk EXEC 1.00 - - 1.00 -
Deputy City Clerk CAMP 1.00 - - 1.00 -

2.00 - - 2.00 -
Subtotal Executive, General Fund 15.00 3.00 - 15.00 3.00 LEGAL

CITY ATTORNEY
City Attorney EXEC 1.00 - - 1.00 -
Chief Assistant City Attorney EXEC 1.00 - - 1.00 -
Asst. City Attorney II-E EXEC 1.00 - - 1.00 -
Asst. City Attorney II CAMP 4.00 - - 4.00 -
Deputy City Attorney II CAMP 2.00 - - 2.00 -
Law Office Supervisor EXEC 1.00 - - 1.00 -
Executive Secretary-C CAMP 1.00 - - 1.00 -
Paralegal CAMP 3.00 - - 3.00 -
Total Legal 14.00 - - 14.00 -

TOTAL LEGISLATIVE,
EXECUTIVE AND LEGAL 37.00 3.00 - 37.00 3.00
Proposed Midyear
FY 2025-2026

Page 1640 of 1832 ends

Appendix: Personnel Summary
Finance Department
Not Position Changes Not
Group Adopted Budgeted Prior to Midyear Amended Budgeted GENERAL FUND:

ACCOUNTING
Finance Director EXEC 1.00 - - 1.00
Assistant Finance Director EXEC 1.00 - - 1.00
Deputy Finance Director EXEC - 1.00 - - 1.00
Finance Manager CAMP 1.00 - - 1.00
Purchasing Manager CAMP 1.00 - - 1.00
Accounting Manager CAMP 1.00 - - 1.00
Administrative Analyst II CAMP 2.00 1.00 - 3.00
Senior Accountant IBEW 5.00 - - 5.00
Accountant IBEW 5.00 1.00 - 6.00
Executive Secretary-C CAMP 1.00 - - 1.00
Accounting Technician IBEW 2.00 - - 2.00

20.00 3.00 - 22.00 1.00

COMMERCIAL SERVICES
Senior Accountant IBEW - - - -
Customer Service Representative IBEW 1.00 - - 1.00

1.00 - - 1.00 -
Subtotal, General Fund 21.00 3.00 - 23.00 1.00
WATER FUND:

WATER BILLING & COLLECTION -
Accounting Manager CAMP 1.00 - - 1.00
Customer Service Supervisor IBEW 1.00 - - 1.00
Accountant IBEW 1.00 - - 1.00
Sr. Customer Service Representative IBEW 1.00 - - 1.00
Customer Service Representative IBEW 6.00 - - 6.00

10.00 - - 10.00 -

WATER METER READING
Sr. Meter Reader IBEW 1.00 - - 1.00
Meter Reader IBEW 5.00 - - 5.00
Utility Field Representative IBEW 2.00 - - 2.00

8.00 - - 8.00 -
Subtotal, Water Fund 18.00 - - 18.00 -
TOTAL DEPARTMENT 39.00 3.00 - 41.00 1.00
FY 2025-2026
Proposed Midyear

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Appendix: Personnel Summary
Human Resources Department
Not Position Changes Not
Group Adopted Budgeted Prior to Midyear Amended Budgeted GENERAL FUND:

HUMAN RESOURCES
Human Resources Director EXEC 1.00 - - 1.00 -
HR Program Manager EXEC 3.00 - - 3.00 -
Employee and Labor Relations Officer EXEC - 1.00 - 1.00 - Personnel Analyst II CAMP 4.00 1.00 - 5.00 -
Personnel Technician CAMP 2.00 1.00 - 3.00 -
Executive Secretary-C CAMP 1.00 - - 1.00 -
Administrative Clerk II-C CAMP - 1.00 - 1.00 -
Subtotal, General Fund 11.00 4.00 - 15.00 -
SELF INSURANCE Fund
Risk Manager / Safety Officer EXEC 1.00 - - 1.00 -
Administrative Analyst II CAMP 3.00 - - 3.00 -
Administrative Clerk II-C CAMP 1.00 - - 1.00 -
Subtotal, Self Insurance 5.00 - - 5.00 -
TOTAL DEPARTMENT 16.00 4.00 - 20.00 -
Proposed Midyear
FY 2025-2026

Page 1642 of 1832 ends

Appendix: Personnel Summary
Information Technology Department
Not Position Changes Not
Group Adopted Budgeted Prior to Midyear Amended Budgeted GENERAL FUND:

INFORMATION TECHNOLOGY
Chief Innovation Officer EXEC 1.00 - - 1.00 -
Cybersecurity Information Systems Officer CAMP 1.00 - - 1.00 - Enterprise Systems Application Officer CAMP 1.00 - - 1.00 - Information Systems Manager CAMP 2.00 - - 2.00 -
Network Administrator CAMP 1.00 - - 1.00 -
Media Services Specialist CAMP 1.00 - - 1.00 -
Asset Manager CAMP 0.50 - - 0.50 -
Administrative Analyst II CAMP - - - 1.00 -
IS Support Technician II IBEW 5.00 - - 5.00 -
Secretary IBEW 1.00 - - 1.00 -
TOTAL DEPARTMENT 13.50 - - 14.50 -
FY 2025-2026
Proposed Midyear

Page 1643 of 1832 ends

Appendix: Personnel Summary
Economic Development Department
Not Position Changes Not
Group Adopted Budgeted Prior to Midyear Amended Budgeted GENERAL FUND:

ECONOMIC DEVELOPMENT
Economic Development Director EXEC 1.00 - - 1.00 -
Economic Development Program Manager CAMP 2.00 1.00 - 2.00 1.00 Sr. Comm. Development Analyst IBEW 1.00 - - 1.00 -
Administrative Analyst II CAMP 1.00 - - 1.00 -
Secretary IBEW - 1.00 - 1.00 -
TOTAL DEPARTMENT 5.00 2.00 - 6.00 1.00
FY 2025-2026
Proposed Midyear

Page 1644 of 1832 ends

Appendix: Personnel Summary
Planning & Development Services Department
Not Position Changes Not
Group Adopted Budgeted Prior to Midyear Amended Budgeted

ADMINISTRATION
Planning & Development Services Director EXEC 1.00 - - 1.00 - Executive Secretary-C CAMP 1.00 - - 1.00 -
Administrative Analyst II CAMP 1.00 - - 1.00 -

3.00 - - 3.00 -

BUILDING
Chief Building Official CAMP 1.00 - - 1.00 -
Building Inspection Manager CAMP 1.00 - - 1.00 -
Building Inspection Supervisor IBEW 1.00 - - 1.00 -
Building Inspector II IBEW 4.00 - - 4.00 -
Development Permit Coordinator CAMP 1.00 - - 1.00 -
Plan Check Engineer IBEW 1.00 - (1.00) - -
Building Plans Examiner IBEW - - 1.00 1.00 -
Building Permit Technician I IBEW 1.00 - - 1.00 -
Building Permit Technician II IBEW 1.00 - - 1.00 -
Secretary IBEW 1.00 - - 1.00 -

12.00 - - 12.00 -

PLANNING
Planning Manager CAMP 2.00 - - 2.00 -
Principal Planner CAMP 1.00 - - 1.00 -
Senior Planner CAMP 2.00 - - 2.00 -
Associate Planner IBEW 3.00 - - 3.00 -
Planning Technician IBEW - 1.00 - - 1.00

8.00 1.00 - 8.00 1.00

CODE ENFORCEMENT
Code Enforcement Manager CAMP 1.00 - - 1.00 -
Sr. Code Enforcement Officer IBEW 1.00 - - 1.00 -
Code Enforcement Officer IBEW 6.00 - - 6.00 -
Accounting Clerk II IBEW 1.00 - - 1.00 -
Administrative Analyst II CAMP 1.00 - - 1.00 -
Secretary IBEW 1.00 - - 1.00 -
Administrative Clerk II IBEW - - - 1.00 -

11.00 -
TOTAL DEPARTMENT 34.00 1.00 - 35.00 1.00
(a)
FY 2025-2026
Fund 193
One (1) Vacant Planning Technician position defunded since FY 19- Proposed Midyear

Page 1645 of 1832 ends

Appendix: Personnel Summary
Fire Department
Not Position Changes Midyear
Group Adopted Budgeted Prior to Midyear Changes Amended GENERAL FUND:

ADMINISTRATION
Fire Chief EXEC 1.00 - - 1.00 -
Deputy Fire Chief EXEC 1.00 - - 1.00 -
Executive Secretary-C CAMP 1.00 - - 1.00 -
Administrative Manager CAMP 1.00 - - 1.00 -
Administrative Clerk II-C CAMP 1.00 - - 1.00 -

5.00 - - 5.00 -

SUPPRESSION
Battalion Chief IAFF 3.00 - - 3.00 -
Fire Captain IAFF 24.00 - - 24.00 -
Fire Engineer IAFF 24.00 - - 24.00 -
Firefighter IAFF 30.00 - - 30.00 -
-

81.00 - - 81.00 -

PREVENTION
Fire Prevention Manager CAMP 1.00 - - 1.00 -
Fire Prevention Inspector IBEW 3.00 - - 3.00 -
Secretary IBEW 1.00 - - 1.00 -

5.00 - - 5.00 -

TRAINING
Battalion Chief IAFF 1.00 - - 1.00 -

1.00 - - 1.00 -

EMERGENCY MEDICAL SERVICES
Fire Captain IAFF 1.00 - - 1.00 -

1.00 - - 1.00 -
TOTAL DEPARTMENT 93.00 - - 93.00 -
Staffing subtotals by type:

Sworn 85.00 - - 85.00 -
Unsworn 8.00 - - 8.00 -
Total 93.00 - - 93.00 -
FY 2025-2026

Page 1646 of 1832 ends

Appendix: Personnel Summary
Police Department
Not Position Changes Midyear
Group Adopted Budgeted Prior to Midyear Changes Amended GENERAL FUND:

PUBLIC SAFETY
Police Chief EXEC 1.00 - - 1.00 -
Deputy Police Chief EXEC 2.00 - - 2.00 -
Police Captain VPOA 2.00 1.00 - 2.00 1.00
Police Lieutenant VPOA 9.00 1.00 - 9.00 1.00
Police Sergeant VPOA 15.00 - - 15.00 -
Police Corporal VPOA 13.00 1.00 - 13.00 1.00
Police Officer VPOA 72.00 12.00 - 72.00 12.00
114.00 15.00 - 114.00 15.00
Program Manager CAMP - - - 1.00 -
Administrative Manager CAMP 3.00 - - 3.00 -
Administrative Analyst II CAMP 9.00 - - 9.00 -
Administrative Clerk II-C CAMP 3.00 - - 3.00 -
Communications Manager CAMP 1.00 - - 1.00 -
Communications Supervisor IBEW 4.00 - - 4.00 -
Communications Operator I/II IBEW 16.00 - - 16.00 -
Executive Secretary-C CAMP 2.00 - - 2.00 -
Senior Police Assistant IBEW 1.00 - - 1.00 -
Police Assistant IBEW 10.00 - - 10.00 -
Police Assistant (Ltd term expires 09/30/25) IBEW 3.00 - - 3.00 - Senior Crime Scene Investigator IBEW 1.00 - - 1.00 -
Police Clerk IBEW 8.00 - - 8.00 -
Police Records Supervisor IBEW 1.00 - - 1.00 -
Police Records Manager CAMP 1.00 - - 1.00 -
Crime Analyst IBEW 1.00 - - 2.00 -

64.00 - - 66.00 -
TOTAL DEPARTMENT 178.00 15.00 - 180.00 15.00
Staffing subtotals by type:

Sworn 114.00 15.00 - 114.00 15.00
Unsworn 64.00 - - 66.00 -
Total 178.00 15.00 - 180.00 15.00
FY 2025-2026

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Appendix: Personnel Summary
Public Works Department
Not Position Changes Not
Group Adopted Budgeted Prior to Midyear Amended Budgeted GENERAL FUND:

ADMINISTRATION
Public Works Director EXEC 1.00 - - 1.00 -
Administrative Manager CAMP 1.00 - - 1.00 -
Real Property & Lease Manager CAMP 1.00 - - 1.00 -
Environmental Services Manager CAMP 1.00 - - 1.00 -
Transportation Superintendent CAMP 1.00 - - 1.00 -
Executive Secretary-C CAMP 1.00 - - 1.00 -
Customer Service Representative IBEW 1.00 - - 1.00 -
Administrative Analyst II CAMP 1.00 - - 1.00 -
Senior Accountant IBEW 1.00 - - 1.00 -
Total Administration 9.00 - - 9.00 -

ENGINEERING
Assistant PW Director - City Engineer EXEC 1.00 - - 1.00 - Administrative Analyst II CAMP 1.00 - - 1.00 -
Senior Civil Engineer IBEW 2.00 - - 2.00 -
Assistant Eng/Associate Civil Engineer IBEW 7.00 - - 7.00 - Traffic Engineer IBEW 1.00 - - 1.00 -
Senior Engineering Technician IBEW 1.00 - 1.00 2.00 -
Senior Construction Inspector II IBEW - - (1.00) (1.00) - Secretary IBEW 1.00 - - 1.00 -
Engineering Technician II IBEW 5.00 - (5.00) - -
Construction Inspector II IBEW - - 5.00 5.00 -
Landscape Inspector IBEW 1.00 - - 1.00 -
Total Engineering 20.00 - - 20.00 -

MAINTENANCE ADMINISTRATION
Assistant PW Director - Maintenance EXEC 1.00 - - 1.00 - Assistant Maintenance Superintendent CAMP 1.00 - - 1.00 - Building Supervisor IBEW 1.00 - - 1.00 -
Public Works Supervisor IBEW 3.00 - - 3.00 -
Senior Public Works Maintenance Worker IBEW 5.00 - - 5.00 - Maintenance Worker I/II IBEW 18.00 - - 18.00 -
Senior Building Maintenance Worker IBEW 1.00 - - 1.00 - Building Maintenance Worker II IBEW 3.00 - - 3.00 -
Heavy Equipment Operator IBEW 2.00 - - 2.00 -
Electrician IBEW 2.00 - - 2.00 -
Traffic & Lighting Tech II IBEW 2.00 - - 2.00 -
Secretary IBEW 1.00 - - 1.00 -
Accounting Clerk II IBEW 2.00 - - 2.00 -
Asset Manager CAMP 0.50 - - 0.50 -
Customer Service Representative IBEW 1.00 - - 1.00 -
Total Maintenance 43.50 - - 43.50 -

RECYCLING PROGRAM
Administrative Analyst II CAMP 1.00 - - 1.00 -
Total Recycling Program 1.00 - - 1.00 -
Total Public Works (General Fund) 73.50 - - 73.50 -
FY 2025-2026
Proposed Midyear

Page 1648 of 1832 ends

Appendix: Personnel Summary
Public Works Department
Not Position Changes Not
Group Adopted Budgeted Prior to Midyear Amended Budgeted FY 2025-2026
Proposed Midyear
OTHER FUNDS:

MARE ISLAND COMMUNITY
FACILITIES DISTRICT Fund 112
Maintenance Worker I/II IBEW 2.00 - - 2.00 -
Total Mare Island 2.00 - - 2.00 -
LANDSCAPE MAINT DISTRICTS Fund 161
Landscape Maintenance Manager CAMP 1.00 - - 1.00 -
Sr. Landscape Inspector IBEW 1.00 - - 1.00 -
Landscape Inspector IBEW 2.00 - - 2.00 -
Accounting Clerk II IBEW 1.00 - - 1.00 -
Total Landscape Maint. Districts 5.00 - - 5.00 -
CORPORATION SHOP Fund 501
Fleet Manager CAMP 1.00 - - 1.00 -
Senior Equipment Mechanic IBEW 1.00 - - 1.00 -
Equipment Mechanic II IBEW 5.00 - - 5.00 -
Parts Specialist IBEW 1.00 - - 1.00 -
Accounting Clerk II IBEW 1.00 - - 1.00 -
Total Corporation Shop Fund 9.00 - - 9.00 -
TOTAL DEPARTMENT 89.50 - - 89.50 -

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Appendix: Personnel Summary
Housing Department
Not Position Changes Not
Group Adopted Budgeted Prior to Midyear Amended Budgeted OTHER FUNDS:

HOUSING/SECTION 8 Fund 121
Housing Director EXEC 1.00 - - 1.00 -
Housing Specialist Supervisor IBEW 1.00 - - 1.00 -
Housing Specialist I / II IBEW 7.00 - - 7.00 -
Sr. Housing Specialist IBEW 1.00 - - 1.00 -
Administrative Manager CAMP 2.00 - - 2.00 -
Administrative Analyst II CAMP 2.00 - - 2.00 -
Secretary IBEW 1.00 - - 1.00 -
Administrative Clerk II IBEW 2.00 - - 2.00 -
TOTAL DEPARTMENT 17.00 - - 17.00 -
Proposed Midyear
FY 2025-2026

Page 1650 of 1832 ends

Appendix: Personnel Summary
Water Department
Not Position Changes Not
Group Adopted Budgeted Prior to Midyear Amended Budgeted WATER FUND:

WATER ADMIN & ENGINEERING
Water Utilities Director EXEC 1.00 - - 1.00 -
Water Operations Manager EXEC 3.00 - - 3.00 -
Water Engineering Manager CAMP 1.00 - - 1.00 -
Water Resource Manager CAMP 1.00 - - 1.00 -
Administrative Manager CAMP 1.00 - - 1.00 -
IT Project Manager CAMP 1.00 - - 1.00 -
Information System Manager CAMP 1.00 - - 1.00 -
Executive Secretary-C CAMP 1.00 - - 1.00 -
Administrative Analyst II CAMP 7.00 - - 7.00 -
Sr. Civil Engineer IBEW 3.00 - - 3.00 -
Assistant Eng/Associate Civil Engineer IBEW 6.00 - - 6.00 - Geographic Info Systems Specialist I/II/III IBEW 1.00 - - 1.00 - Secretary IBEW 1.00 - - 1.00 -
Sr. Engineering Technician IBEW 2.00 - - 2.00 -
Engineering Technician II IBEW 3.00 - - 3.00 -
Accounting Clerk II IBEW 2.00 - - 2.00 -

35.00 - - 35.00 -

WATER QUALITY
Water Quality Manager CAMP 1.00 - - 1.00 -
Laboratory Supervisor CAMP 1.00 - - 1.00 -
Water Quality Analyst IBEW 2.00 - - 2.00 -
Laboratory Analyst II IBEW 1.00 - - 1.00 -

5.00 - - 5.00 -

SOURCE OPERATIONS
Reservoir Keeper II IBEW 2.00 - - 2.00 -
-

2.00 - - 2.00 -

PUMPING & TREATMENT MAINTENANCE
Water Facilities Superintendent CAMP 1.00 - - 1.00 -
Plant Maintenance Supervisor CAMP 2.00 - - 2.00 -
Facilities Maintenance Supervisor CAMP 1.00 - - 1.00 -
Utility Mechanic II IBEW 5.00 - - 5.00 -
Sr. Instrument Technician IBEW 1.00 - - 1.00 -
Senior Utility Mechanic IBEW 1.00 - - 1.00 -
Instrument Technician I/II IBEW 3.00 - - 3.00 -
Water Maintenance Worker I/II IBEW 4.00 - - 4.00 -

18.00 - - 18.00 -

TREATMENT OPERATIONS
Water Treatment Superintendent CAMP 1.00 - - 1.00 -
WTP Supervisor IBEW 3.00 - - 3.00 -
WTPO Trainee II IBEW 1.00 - - 1.00 -
WTP Operator IBEW 12.00 - - 12.00 -
Senior WTPO IBEW 7.00 - - 7.00 -

24.00 - - 24.00 -
Proposed Midyear
FY 2025-2026

Page 1651 of 1832 ends

Appendix: Personnel Summary
Water Department
Not Position Changes Not
Group Adopted Budgeted Prior to Midyear Amended Budgeted Proposed Midyear
FY 2025-2026
WATER FUND (continued):

DISTRIBUTION MAINT
Water Distribution Superintendent CAMP 1.00 - - 1.00 -
Utility Supervisor IBEW 4.00 - - 4.00 -
Sr. Water Distribution Technician IBEW 5.00 - - 5.00 -
Water Distribution Technician IBEW 14.00 - - 14.00 -
Heavy Equipment Operator IBEW 3.00 - - 3.00 -
Water Maintenance Worker I/II IBEW 5.00 - - 5.00 -
Senior Meter Mechanic IBEW 1.00 - - 1.00 -
Meter Mechanic IBEW 2.00 - - 2.00 -

35.00 - - 35.00 -

WAREHOUSE
Warehouse Supervisor IBEW 1.00 - - 1.00 -
Warehouse Specialist IBEW 1.00 - - 1.00 -

2.00 - - 2.00 -
TOTAL DEPARTMENT 121.00 - - 121.00 -

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MIDYEAR STAFFING CHANGES EXHIBIT 3
Department Justifications for Proposed Midyear Staffing Changes Police:

Add 1.0 F.T.E. Crime Analyst
 Operational Need: From BJA Public Safety Partnership, the VPD received a written crime analyst assessment recommending additional staff in this role. Council has informed VPD to request for this position in the Summer of 2025.  Revenue Generation: This position does not directly generate revenue. However, adding this second position will expand the crime analysis unit and improve departmental operations which will lead to a safer community.  Service Impact: Adding this second position will expand the crime analysis unit and will improve departmental operations.
 Public Health and Safety Impact: Adding an additional crime analyst will enhance the VPD’s ability to prevent and reduce crime through timely, data-driven decision making.

Crime analysts provide critical support by identifying crime trend’s patterns and emerging threats addressed by sworn police officer. The assessment found that with the multitude of tasks assigned to the current crime analysts, the department cannot meet the uptick in crime analytical demands.
 Public Impact: Adding an additional crime analyst will enhance the VPD’s ability to prevent and reduce crime through timely, data-driven decision making. Crime analysts provide critical support by identifying crime trend’s patterns and emerging threats addressed by sworn police officer. The assessment found that with the multitude of tasks assigned to the current crime analysts, the department cannot meet the uptick in crime analytical demands.
 Duties and Workload: An expansion of the crime analysis unit to support increased crime analytic needs because of council requests, police reforms, additional committees/commissions, etc.
 Work Reassignment: Due to the high demand of the current crime analyst, VPD is requesting another crime analyst that can relieve and assist the current crime analyst.  Urgency Level: Critical.
 Timing: Immediate.
 Fiscal Impact: The position would be funded by the General Fund. The long-term fiscal impact includes ongoing salary and benefits for a Crime Analyst which will need to be incorporated into future budgets.
 Alternatives Considered: The alternative would be maintaining the single Crime Analyst which is resulting in a backload of requested work.

Add 1.0 F.T.E. Program Manager
 Operational Need: The Vallejo Police Department (VPD) is seeking a Reform Project Manager to help VPD implement its extensive police reform agreement with the California Department of Justice to improve and modernize VPD’s operations and services to the community. The Reform Project Manager will play a central role in coordinating implementation, from developing plans and initiatives to supporting project implementation, while collaborating with City leadership, VPD personnel, California Department of Justice (CalDOJ), the Vallejo Evaluation Team (VET), labor groups, and

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MIDYEAR STAFFING CHANGES EXHIBIT 3
community groups. The Reform Project Manager will report to the Captain of the Administrative Bureau and coordinate with bureau start to implement reforms.  Revenue Generation: This position does not directly generate revenue.  Service Impact: Currently there is a collection of sworn police staff managing the police reform settlement agreement. This is a short-term solution, but current personnel conducting this task lack the expertise and training to manage a project of this magnitude. With the addition of this position, the sworn officers can be released to their duties in protecting the community.
 Public Health and Safety Impact: A Police Reform Project Manager strengthens public safety by coordinating reforms, ensuring accountability initiatives are implemented effectively, and aligning policies with best practices and community expectations. This role improves public trust, operational consistency, and compliance by allowing sworn personnel to focus on law enforcement specific topics and crime prevention strategies while reforming community confidence in the police department.  Public Impact: A Police Reform Project Manager strengthens public safety by coordinating reforms, ensuring accountability initiatives are implemented effectively, and aligning policies with best practices and community expectations. This role will improve public trust, operational consistency and compliance by allowing sworn personnel to focus on law enforcement specific topics and crime prevention strategies while reforms build community confidence in the police department.
 Duties and Workload: This position plans, coordinates, promotes, and evaluates City programs, services, and special events, with a focus on violence intervention and prevention efforts. Responsibilities include supervising and training staff and volunteers; maintaining records, reports, and program data; assisting with budget development, grant administration, and monitoring expenditures; and supporting the development and implementation of divisional goals, policies, and procedures. The role serves as a liaison to community groups, boards, partner organizations, and the public; facilitates meetings and outreach activities; develops program and marketing materials; and cultivates partnerships across diverse stakeholders to increase engagement and collaboration.

The position also responds to public inquiries, supports staff selection and performance management, prepares required reports for internal and external agencies, and performs related duties as needed.
 Work Reassignment: This is an added position; the work is currently being completed by a collection of Police staff and consultant.
 Urgency Level: Medium
 Timing: Immediate.
 Fiscal Impact: The position would be funded by the General Fund. The long-term fiscal impact includes ongoing salary and benefits for an Administrative Analyst II which will need to be incorporated into future budgets.
 Alternatives Considered: Alternative would be to continue operating with a single Community Engagement Sergeant and the current sworn Police staff handling these responsibilities.

Economic Development:

To help in mitigating the deficit in the FY 25-26 budget, the Human Resources Department and Finance Department reviewed all vacancies, except for those in Police, Fire, and Water. At that time June 24, 2025, Economic Development had two vacancies:

1. Secretary (vacated May 3, 2025)

2. Economic Development Program Manager (vacated January 2, 2024)

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MIDYEAR STAFFING CHANGES EXHIBIT 3
Unfreeze 1.0 FTE Secretary
 Operational Need: This role handles essential administrative support functions including entering timesheets, processing invoices, coordinating and scheduling meetings, responding to PRA’s and providing support to ED staff. Without this support, ED staff are redirected to clerical tasks reducing their capacity for core ED work  Revenue Generation: This role provides critical administrative support within the ED department which focuses on increasing the city’s tax base and employment opportunities
 Service Impact: The department’s ability to assist local businesses with permitting, navigating regulations and accessing resources is severely compromised. This can lead to businesses leaving the City or a decline in new business investment due to a perceived environment where there is lack of staff capacity and unavailability.

Additionally, inquiries and complaints from the public, businesses and developers go unanswered or are delayed, damaging public trust and the city’s reputation.  Public Health and Safety Impact: The economic health of a community has long-term public health and safety implications. A strong economic base provides jobs, reduces poverty, and funds essential services like public safety and infrastructure. Economic decline leads to reduced revenue for these critical services, potentially impacting public safety response times and the maintenance of public infrastructure  Public Impact: The ED department is currently running at 60% capacity with no ED Director. The Assistant City Manager has been interim for the ED Director since January 2025, while also managing 4 other departments. The Administrative Analyst has added some Secretary tasks such as processing invoices, responding to PRA’s as well as providing support to the PM’s and Assistant City Manager, helping with implementation of the ED Strategic Plan projects to the best of her ability.  Duties and Workload: The Secretary will be entering timesheets, responding to PRAs, processing invoices and providing support to the program managers.  Work Reassignment: This current situation has proven unsustainable, leading to burnout, missed deadlines and a failure to address the City’s strategic economic goals to the satisfaction of the community and City Council.
 Urgency Level: Critical: This position is vital to maintaining operations and is needed to avoid service impact.
 Timing: This cannot wait for the FY 2026-2027 annual budget cycle as the Secretary is urgently needed to help provide vital administrative support to the PM’s and perform the daily clerical tasks for the department.
 Fiscal Impact: The position would be funded by the General Fund. The long-term fiscal impact includes ongoing salary and benefits for an Secretary, which will need to be incorporated into future budgets. Restoring this position could lead to increased tax revenues, grant funding and private investments that could outweigh the cost of the positions.

Alternatives Considered: The primary alternative considered was utilizing a consultant; however, the scope of the contract was far more limited than the needs of the department.

Consultants are more expensive long-term and lack essential institutional knowledge and dedicated focus of in-house staff. The other alternative is leaving this position vacant, which is inadequate because it is not sustainable, increases burnout risk, and does not provide the

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MIDYEAR STAFFING CHANGES EXHIBIT 3
stable, dedicated staffing.

Finance:

In an effort to help in mitigating the deficit in the FY 25-26 budget, the Human Resources Department and Finance Department reviewed all vacancies, except for those in Police, Fire, and Water. At that time June 24, 2025, Finance had three vacancies:

1. Deputy Finance Director (vacated February 24, 2024)

2. Administrative Analyst II (vacated February 28, 2025)

3. Accountant (vacated June 14, 2025)
Unfreeze 1.0 FTE one Accountant
 Operational Need: The Accountant position is necessary to restore sustainable staffing levels within the Budget Division, which is currently operating significantly understaffed.

Three key positions were frozen during the annual budget process—a Deputy Finance Director, an Accountant, and an Administrative Analyst II—resulting in reduced capacity during a period of increasing workload and complexity. This position is critical to maintaining core budget operations and to supporting the successful implementation of new budget software.
 Revenue Generation: This position does not directly generate revenue. However, delayed or incomplete financial reporting may indirectly impact revenue by hindering timely billing, grant applications, reimbursements, and other funding opportunities that rely on accurate and timely financial data.
 Service Impact: If the position is not approved, City operations and services will be adversely impacted through: Delays in annual and ongoing budget preparation, Reduced responsiveness to City departments and the public regarding budget inquiries, creating bottlenecks that slow the implementation of critical community projects, Insufficient staffing to support the implementation of the new budget software, increasing the risk of system issues that could disrupt financial transparency, accountability, and reporting.  Public Health and Safety Impact: The position does not directly affect immediate public health and safety. However, delays in financial processing and budget support can indirectly impact the timely allocation of funding for essential equipment, staffing, and operational needs within public safety departments.
 Public Impact: The primary public impact relates to service levels, transparency, and compliance. Denying this position risks the City’s ability to provide timely and accurate financial information to decision-makers, support departments effectively, and maintain efficient, reliable, and transparent financial services for the public. Delays in the budget process can affect City operations and service delivery overall. This position is essential to meeting the City’s fiduciary responsibility to its residents.  Duties and Workload: The Accountant will: manage the monthly, quarterly and annual revenue reconciliation, tracking, projections and reporting, banking-related transactions including wire transfers, stop payments, other treasury-related activities, processing of budget adjustments and journal entries to accurately record activities, and provide additional support during the transition to the budget software. Current workload pressures on remaining staff are high, increasing the risk of burnout and operational delays. The Budget Division supports all City departments and processes hundreds of budget transfers and modifications annually, a workload that is not sustainable under current staffing levels.

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MIDYEAR STAFFING CHANGES EXHIBIT 3
 Work Reassignment: Duties are currently being absorbed by existing staff and supplemented with temporary extra help. This approach is not sustainable, as temporary assistance will end in the coming months. Continuing temporary support would likely exceed the cost of a permanent position while failing to provide the institutional knowledge and continuity needed for successful software implementation. Combined with the three frozen positions, the loss of temporary support creates a “staffing cliff” that would severely impact Finance operations if not addressed midyear.  Urgency Level: Critical: This position is critical to maintaining City operations and preventing severe service impacts. The Budget Division is significantly understaffed and approaching two major, time-sensitive efforts—the annual budget cycle and the implementation of new budget software, neither of which can be delayed. Failure to fill this position will immediately impact core City functions. An adequately staffed Budget team is essential to ensure effective oversight of the City’s $300+ million spending plan.  Timing: The request cannot wait until the FY 2026-27 budget cycle. Annual budget development begins early in the calendar year, and the new budget software has a firm go-live date aligned with the upcoming fiscal year. Unfreezing this position now ensures the Administrative Analyst II is hired, trained, and integrated before the peak workload period, reducing the risk of operational disruption.
 Fiscal Impact: The position would be funded by the General Fund. The long-term fiscal impact includes ongoing salary and benefits for an Accountant, which will need to be incorporated into future budgets. Restoring this position strengthens financial oversight and accountability, mitigating long-term financial risks associated with errors, delays, or non-compliance.
 Alternatives Considered: The primary alternative considered was continuing to rely on existing staff supplemented by temporary extra help. This option was deemed inadequate because it is not sustainable, increases burnout risk, and does not provide the stable, dedicated staffing necessary for effective budget management and successful software implementation.

Unfreeze 1.0 FTE Administrative Analyst II
 Operational Need: The Administrative Analyst II position is necessary to restore sustainable staffing levels within the Budget Division, which is currently operating significantly understaffed. Three key positions were frozen during the annual budget process—a Deputy Finance Director, an Accountant, and an Administrative Analyst II— resulting in reduced capacity during a period of increasing workload and complexity. This position is critical to maintaining core budget operations and to supporting the successful implementation of new budget software.
 Revenue Generation: This position does not directly generate revenue. However, delayed or incomplete financial reporting may indirectly impact revenue by hindering timely billing, grant applications, reimbursements, and other funding opportunities that rely on accurate and timely financial data.
 Service Impact: If the position is not approved, City operations and services will be adversely impacted through: Delays in annual and ongoing budget preparation, Reduced responsiveness to City departments and the public regarding budget inquiries, creating bottlenecks that slow the implementation of critical community projects, Insufficient staffing to support the implementation of the new budget software, increasing the risk of system issues that could disrupt financial transparency, accountability, and reporting.  Public Health and Safety Impact: The position does not directly affect immediate public health and safety. However, delays in financial processing and budget support can

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MIDYEAR STAFFING CHANGES EXHIBIT 3
indirectly impact the timely allocation of funding for essential equipment, staffing, and operational needs within public safety departments.
 Public Impact: The primary public impact relates to service levels, transparency, and compliance. Denying this position risks the City’s ability to provide timely and accurate financial information to decision-makers, support departments effectively, and maintain efficient, reliable, and transparent financial services for the public. Delays in the budget process can affect City operations and service delivery overall. This position is essential to meeting the City’s fiduciary responsibility to its residents.  Duties and Workload: The Administrative Analyst II will: Manage ongoing budget operations and departmental budget support, Play a key role in the annual budget development process and develop the City’s annual fee master schedule, Provide dedicated support for the configuration, testing, training, and transition to the new budget software. Current workload pressures on remaining staff are high, increasing the risk of burnout and operational delays. The Budget Division supports all City departments and processes hundreds of budget transfers and modifications annually, a workload that is not sustainable under current staffing levels.
 Work Reassignment: Duties are currently being absorbed by existing staff and supplemented with temporary extra help. This approach is not sustainable, as temporary assistance will end in the coming months. Continuing temporary support would likely exceed the cost of a permanent position while failing to provide the institutional knowledge and continuity needed for a successful software implementation. Combined with the three frozen positions, the loss of temporary support creates a “staffing cliff” that would severely impact Finance operations if not addressed midyear.  Urgency Level: Critical: This position is critical to maintaining City operations and preventing severe service impacts. The Budget Division is significantly understaffed and approaching two major, time-sensitive efforts—the annual budget cycle and the implementation of new budget software, neither of which can be delayed. Failure to fill this position will immediately impact core City functions. An adequately staffed Budget team is essential to ensure effective oversight of the City’s $300+ million spending plan.  Timing: The request cannot wait until the FY 2026-27 budget cycle. Annual budget development begins early in the calendar year, and the new budget software has a firm go-live date aligned with the upcoming fiscal year. Unfreezing this position now ensures the Accountant is hired, trained, and integrated before the peak workload period, reducing the risk of operational disruption.
 Fiscal Impact: The position would be funded by the General Fund. The long-term fiscal impact includes ongoing salary and benefits for an Administrative Analyst II, which will need to be incorporated into future budgets. Restoring this position strengthens financial oversight and accountability, mitigating long-term financial risks associated with errors, delays, or non-compliance.
 Alternatives Considered: The primary alternative considered was continuing to rely on existing staff supplemented by temporary extra help. This option was deemed inadequate because it is not sustainable, increases burnout risk, and does not provide the stable, dedicated staffing necessary for effective budget management and successful software implementation.

Human Resources:

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In an effort to help in mitigating the deficit in the FY 25-26 budget, the Human Resources Department and Finance Department reviewed all vacancies, except for those in Police, Fire, and Water. At that time, June 24, 2025, Human Resources had four vacancies:

1. Administrative Clerk II - C (vacated March 22, 2025)

2. Personnel Technician (vacated March 22, 2025)

3. Personnel Analyst (vacated May 16, 2025)

4. Employee and Labor Relations Officer (vacated February 22, 2025) Unfreeze 1.0 FTE Employe and Labor Relations Officer
 Operational Need – The City of Vallejo has many employee relations and labor relations issues, just on a standard, everyday level. In addition to that, as a result of the settlement agreement with DOJ, we have many police reforms necessitating close collaboration with labor. Additionally, we have upcoming labor negotiations. All of these things have timelines which must be adhered to. The oversight, coordination, and facilitation of these things require someone at a high level with solid experience as there is a high consequence of error.
 Revenue Generation – N/A
 Service Impact – While HR does not have a direct impact on service to community, our service to our employees and departments enables them to provide good service to the community. Employee and labor relations include MOU interpretation, execution, meet and confers, grievances, complaints, investigations, discipline, performance, mediation, conflict resolution, probationary releases, behavior or performance counseling, and more. If these things are not attended to properly and timely, employee performance and behavior issues can have an adverse impact on service delivery to the community. An example of this might be employees who are suspended or out on paid administrative leave pending investigation, which means they are not out working in the community.

Positive labor relations is necessary to retain employees and to be able to move initiatives in the City forward.
 Public Health and Safety Impact – Since HR provides support to Fire and Police, everything we do has an impact on public health and safety. For this position in particular, it goes back to addressing performance and behavior issues properly and timely, and building and maintaining collaborative relationships with labor groups to move initiatives forward in the City.
 Public Impact – (Impacts to service levels, compliance requirements, or other obligations.) Again, having someone in this position who has significant experience will help to ensure we are meeting compliance requirements and other obligations such as Public Employment Relations Board (PERB) charges and other legal liabilities.  Duties and Workload – (Specific duties and workload pressures prompting the request.) Labor negotiations, employee relations matters, labor relations matters, high volume of police reform initiatives necessitating undivided attention; all requiring proper and timely responses.
 Work Reassignment – Since this position was frozen at the FY 25-26 budget, HR did try to redistribute this workload amongst the director and two managers. Unfortunately, the workload is too great and we have not been able to devote the time and attention necessary to be able to do it well.

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Vallejo City CouncilFebruary 24, 2026

Vallejo City Council
February 24, 2026