CITY OF VALLEJO 4 S REGATTA DR & CAPITOL ST GRIND AND OVERLAY REHABILITATION PROJECT – PWC117
IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year shown below the name of each of the parties.
CONSOLIDATED ENGINEERING, INC.,
a California corporation
CITY OF VALLEJO,
a municipal corporation
By: By:
Casey Curtin
President
DATE: _____
Andrew Murray
City Manager
DATE: _____
ATTEST:
By:
Dawn G. Abrahamson
City Clerk
APPROVED AS TO CONTENT:
(City Seal) By:
Oscar Alcantar
Interim Public Works Director
APPROVED AS TO FORM:
By:
Veronica A. F. Nebb
City Attorney
APPROVED AS TO INSURANCE:
By:
Armond Sarkis
Risk Manager
CITY OF VALLEJO 5 S REGATTA DR & CAPITOL ST GRIND AND OVERLAY REHABILITATION PROJECT – PWC117
COMPENSATION
Exhibit A
CITY OF VALLEJO
6 S REGATTA DR & CAPITOL ST GRIND AND OVERLAY
REHABILITATION PROJECT – PWC117
CITY OF VALLEJO 7 S REGATTA DR & CAPITOL ST GRIND AND OVERLAY REHABILITATION PROJECT – PWC117
CITY OF VALLEJO
DEPARTMENT OF PUBLIC WORKS
ENGINEERING DIVISION
CONTRACT CHANGE ORDER NO.: DATE:
TO:
PROJECT: S REGATTA DR & CAPITOL ST GRIND AND OVERLAY REHABILITATION
PROJECT
FROM: CITY OF VALLEJO
This change order modifies and amends the provisions of that certain Contract dated ___________________ by and between the City and _________________________ (“Contractor”).
REFERENCE: Contract drawings, Sheet No.
or other drawings attached
Contractor is hereby directed to make the following changes to the Work:
By signing this Change Order, Contractor understands and agrees that it is accepting the specified sums and adjustment of contract time of completion (if any) set forth herein as full, final and complete satisfaction of any and all claims by Contractor for all costs and expenses of Contractor and anyone for whom Contractor may be responsible for the work referred to herein, including but not limited to costs or expenses of the Contractor or any of its subcontractors, materials suppliers, vendors or anyone else for whom Contractor is responsible, for labor, materials, services or equipment, no matter how characterized, whether known or unknown to Contractor, including but not limited to, all field and home office overhead, delay costs/claims, acceleration costs/claims, unabsorbed or under-absorbed home office overhead, extended field costs, general conditions, claim preparation costs, inefficiencies, or the like, no matter how characterized. Contractor further understands and agrees by signing this Change Order that any attempt by Contractor to purportedly reserve rights to claim additional time or compensation for the work referred to herein, is void.
ADJUSTMENT OF CONTRACT TIME OF
COMPLETION:
AGREED PRICE:
FORCE ACCOUNT:
Exhibit B
CITY OF VALLEJO 8 S REGATTA DR & CAPITOL ST GRIND AND OVERLAY REHABILITATION PROJECT – PWC117
BASE CONTRACT PRICE:
PREVIOUS CONTRACT CHANGE ORDER:
NEW ADJUSTED CONTRACT PRICE:
EXCEPT AS SET FORTH ABOVE, ALL TERMS AND PROVISIONS OF THE CONTRACT AND ALL PRIOR CHANGE ORDERS REMAIN IN FULL FORCE AND EFFECT.
RECOMMENDED:
NAME TITLE
Execution of this Change Order by both parties constitutes a binding agreement. This document constitutes the entire agreement between the parties. The person signing this Change Order for Contractor hereby represents and warrants that he/she is fully authorized to sign this Agreement on behalf of Contractor.
ACCEPTED AND AGREED:
Contractor: Date:
(Name and Title)
City: Date:
(City Engineer)
CITY OF VALLEJO 9 S REGATTA DR & CAPITOL ST GRIND AND OVERLAY REHABILITATION PROJECT – PWC117
INSURANCE REQUIREMENTS
Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees, or subcontractors. It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum Insurance coverage requirements and/or limits shall be available to the Additional Insured. Furthermore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of any Insurance policy or proceeds available to the named Insured; whichever is greater.
No representation is made that the minimum Insurance requirements of this agreement are sufficient to cover the obligations of the Contractor under this agreement.
MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
1. Commercial General Liability (CGL): Insurance Services Office (ISO) Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $5,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: Insurance Services Office Form CA 0001 covering Code 1 (any auto), with limits no less than $5,000,000 per accident for bodily injury and property damage.
3. Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employers’ Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.
4. Installation or Property Installation Floater coverage providing property damage coverage for any building, structure, machinery or equipment damaged, impaired, broken, or destroyed during the performance of the Work, including during transit, installation, and testing at the City of Vallejo’s site.
5. Contractors’ Pollution Legal Liability with limits of no less than $1,000,000 per occurrence or claim, and $1,000,000 policy aggregate.
If the contractor maintains broader coverage and/or higher limits than the minimums shown above, the City of Vallejo requires and shall be entitled to the broader coverage and/or the higher limits maintained by the contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City of Vallejo.
SELF-INSURED RETENTIONS
Self-insured retentions must be declared to and approved by the City of Vallejo. The City of Vallejo may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.
The policy language shall provide, or be endorsed to provide, that the self-insured retention may be Exhibit C
CITY OF VALLEJO 10 S REGATTA DR & CAPITOL ST GRIND AND OVERLAY REHABILITATION PROJECT – PWC117
satisfied by either the named insured or City of Vallejo.
OTHER INSURANCE PROVISIONS
The insurance policies are to contain, or be endorsed to contain, the following provisions:
1. The City of Vallejo, its officers, officials, employees, agents and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by or on behalf of the Contractor. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).
2. For any claims related to this project, the Contractor’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City of Vallejo, its officers, officials, employees, agents and volunteers. Any insurance or self- insurance maintained by the City of Vallejo, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.
3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City of Vallejo.
4. The limits of Insurance required in this agreement may be satisfied by a combination of primary and umbrella or excess Insurance. Any umbrella or excess Insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of the City of Vallejo before the City’s own Insurance or self-insurance shall be called upon to protect it as a named insured. Contractor agrees to endorse the City of Vallejo as an Additional Insured on the Umbrella or Excess policy, unless the Certificate of Insurance states the Umbrella or Excess policy provides coverage on a “Follow Form” basis.
5. The City of Vallejo reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
CLAIMS MADE POLICIES
If any coverage required is written on a claims-made coverage form:
1. The retroactive date must be shown, and this date must be before the execution date of the contract or the beginning of contract work.
2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of contract work.
3. If coverage is cancelled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective, or start of work date, the Contractor must purchase extended reporting period coverage for a minimum of five (5) years after completion of
CITY OF VALLEJO 11 S REGATTA DR & CAPITOL ST GRIND AND OVERLAY REHABILITATION PROJECT – PWC117
contract work.
4. A copy of the claims reporting requirements must be submitted to the City of Vallejo for review.
5. If the services involve lead-based paint or asbestos identification/remediation, the Contractors Pollution Liability policy shall not contain lead-based paint or asbestos exclusions. If the services involve mold identification/remediation, the Contractors Pollution Liability policy shall not contain a mold exclusion, and the definition of Pollution shall include microbial matter, including mold.
ACCEPTABILITY OF INSURERS
Insurance is to be placed with insurers authorized to conduct business in the state with a current Best rating of no less than A: VII, unless otherwise acceptable to the City of Vallejo.
WAIVER OF SUBROGATION
Contractor hereby agrees to waive rights of subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City of Vallejo for all work performed by the Contractor, its employees, agents and subcontractors.
VERIFICATION OF COVERAGE
Contractor shall furnish the City of Vallejo with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City of Vallejo before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The City of Vallejo reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time. Failure to exercise this right shall not constitute a waiver of right to exercise later. All verification of coverage and other insurance documents shall be mailed to the following address:
City of Vallejo
Attn: Risk Manager
555 Santa Clara Street
Vallejo, CA 94590
SUBCONTRACTORS
Contractor shall require and verify that all subcontractors maintain insurance meeting all requirements stated herein, and Contractor shall ensure that City of Vallejo is an additional insured on insurance required from subcontractors. For CGL coverage, subcontractors shall provide coverage with a form at least as broad as CG 20 38 04 13.
PAYMENT WITHHOLD
City of Vallejo will withhold payments to Contractor if the certificates of insurance and endorsements required in this exhibit are canceled or Contractor otherwise ceases to be insured as required herein.
CITY OF VALLEJO 12 S REGATTA DR & CAPITOL ST GRIND AND OVERLAY REHABILITATION PROJECT – PWC117
FAITHFUL PERFORMANCE BOND
for
CITY OF VALLEJO
S REGATTA DR & CAPITOL ST GRIND AND OVERLAY REHABILITATION PROJECT PROJECT NO. PWC117
KNOW ALL MEN/WOMEN BY THESE PRESENTS, THAT WE, ________________________, as Principal, and ____________________________, as Surety, are held and firmly bound unto the City of Vallejo, a municipal corporation of the State of California, hereinafter called the City, in the sum of ____________________ Dollars ($________________), and no more, for the work described below, for the payments of which sum in lawful money of the United States of America well and truly to be made to the City of Vallejo, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents as herein above provided.
WHEREAS, that the Principal has entered into a contract with said City for the construction of:
S REGATTA DR & CAPITOL ST GRIND AND OVERLAY REHABILITATION PROJECT NOW, THEREFORE, the condition of this obligation is such that if the above bounded Principal shall in all things stand to abide by, and well and truly keep and perform the covenants, conditions and agreements in the foregoing contract agreed on his/her or their part to be kept and performed at the time and in the manner herein specified, and shall indemnify and save harmless the City of Vallejo, its officers, agents and employees as therein stipulated, then this obligation shall become null and void; otherwise, it shall remain in full force and virtue to guarantee Contractor’s faithful performance of its obligations in the Contract Documents, and Principal and Surety, in the event suit is brought on this bond, will pay to the Obligee such reasonable attorneys' fees as may be fixed by the Court.
The Surety herein, for value received, hereby stipulates, and agrees that no change, extension of time, alteration, addition or modification to the terms and conditions of said contract, or the specifications accompanying the same shall in any manner affect its obligations on this bond and said Surety does hereby waive notice of any such change, extension, alteration or addition. Said Surety hereby waives the provisions of Section 2819 and 2845 of the Civil Code of the State of California. (Signatures on the following page)
Exhibit D
CITY OF VALLEJO 13 S REGATTA DR & CAPITOL ST GRIND AND OVERLAY REHABILITATION PROJECT – PWC117
IN WITNESS WHEREOF, the above bounded parties have executed this Instrument under their several seals this ___________ day of __________________, 20_______. The name and corporate seal of each corporate party being hereto affixed, and these presents duly signed by its undersigned representative pursuant to authority of its governing body.
PRINCIPAL SURETY
SURETY INFORMATION:
Contact Person: _________________________________________________________ Name of Company: ______________________________________________________ Address:
Telephone No.: ______________________
NOTE: (1) Signatures of those executing for the Principal and Surety must be properly acknowledged.
(2) This Bond must be in an amount equal to 100% of the amount bid.
APPROVED AS TO FORM:
Veronica A. F. Nebb
City Attorney
CITY OF VALLEJO 14 S REGATTA DR & CAPITOL ST GRIND AND OVERLAY REHABILITATION PROJECT – PWC117
PAYMENT (LABOR AND MATERIALS) BOND
for
CITY OF VALLEJO
KNOW ALL MEN/WOMEN BY THESE PRESENTS, WHEREAS, that the City of Vallejo, a municipal corporation of the State of California, acting through its City Council, has awarded:
_________________________, hereinafter designated as the Principal, a contract for:
S REGATTA DR & CAPITOL ST GRIND AND OVERLAY REHABILITATION PROJECT PROJECT NO. PWC117
AND WHEREAS, said Principal is required to furnish a bond in connection with said contract, provided that if said Contractor, or any of his/her or its subcontractors, shall fail to pay for any materials, provisions, provender or other supplies, or teams, used in, upon, for or about the performance of the work contracted to be done, or any work or labor done thereon of any kind, or for amounts due under the Unemployment Insurance Code with respect to such labor, the Surety of this bond will pay the same.
NOW, THEREFORE, we, the Principal, and _____________________, as Surety, are held and firmly bound unto the City of Vallejo, a municipal corporation, hereinafter called City, in the sum of _____________________________ Dollars ($_________________), and no more, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents, as herein provided.
The condition of this obligation is such that, if said Principal, or his/her or its Subcontractors, shall fail to pay for any materials, provisions, provender or other supplies or teams used in, upon, for or about the performance of the work contracted to be done, or for any work or labor thereon of any kind, or for amounts due under the Unemployment Insurance Code with respect to such work or labor, as required by the provisions of California Civil Code, commencing with Section 9550, and providing that the persons, companies or corporations so furnishing said materials, provisions, or other supplies, appliances or power used in, for or about the performance of the work contracted to be executed or performed, or any person, company, or corporation, renting, or hiring implements, or machinery, or power, for, or contributing to said work to be done, or any person who performs work or labor upon the same, or any person who supplies both work and materials therefor, shall have complied with the provisions of said Title 15, the Surety hereon will pay the same in an amount not exceeding the sum specified in its bond, and also, in case suit is brought upon this bond, reasonable attorneys’ fees to be fixed by the Court, then this obligation shall become null and void; otherwise, it shall remain in full force and virtue.
This bond shall inure to the benefit of any and all persons, companies and corporations entitled to file claims under Section 9100 of the Civil Code of the State of California so as to give a right of action to them or their assigns in any suit brought upon this bond.
Exhibit E
Payment (Labor and Materials) Bond
CITY OF VALLEJO 15 S REGATTA DR & CAPITOL ST GRIND AND OVERLAY REHABILITATION PROJECT – PWC117
The Surety herein, for value received, hereby stipulates, and agrees that no change, extension of time, alteration, addition or modification to the terms and conditions of said contract, or the specifications accompanying the same, shall in any manner affect its obligation on this bond, and said Surety does hereby waive notice of any such change, extension, alteration, or addition.
IN WITNESS WHEREOF, the above bounded parties have executed this Instrument under their several seals this ________ day of _____________________, 20_______. The name and corporate seal of each corporate party being hereto affixed, and these presents duly signed by its undersigned representative pursuant to authority of its governing body.
PRINCIPAL SURETY
SURETY INFORMATION:
Contact Person:
Name of Company:
Address:
Telephone No.:
NOTE: (1) Signatures of those executing for the Surety must be properly acknowledged. (2) This Bond must be in an amount equal to 100% of the amount bid.
APPROVED AS TO FORM:
Veronica A. F. Nebb
City Attorney
CITY OF VALLEJO 16 S REGATTA DR & CAPITOL ST GRIND AND OVERLAY REHABILITATION PROJECT – PWC117
PREVAILING WAGE REQUIREMENTS
STATE PREVAILING WAGE RATES
http://www.dir.ca.gov/dlsr/DPreWAgeDetermination.htm
FEDERAL MINIMUM WAGE RATES
http://www.access.gpo.gov/davisbacon/CA.html
Exhibit F
CITY OF VALLEJO 17 S REGATTA DR & CAPITOL ST GRIND AND OVERLAY REHABILITATION PROJECT – PWC117
CITY OF VALLEJO 18 S REGATTA DR & CAPITOL ST GRIND AND OVERLAY REHABILITATION PROJECT – PWC117
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CONSENT CALENDAR 8.K.
DATE: April 28, 2026
TO: Mayor and Members of the City Council
FROM: Kristin Pollot, AICP, Planning and Development Services Director Hector Rojas, Long Range Planning Manager
SUBJECT: ADOPT A RESOLUTION APPROVING A SUBAWARD AGREEMENT WITH THE
FAIRFIELD-SUISUN SEWER DISTRICT (FSSD) TO ACCEPT CALIFORNIA OCEAN PROTECTION COUNCIL (OPC) GRANT FUNDS IN THE AMOUNT OF $142,659.20 FOR
THE SOLANO BAYSHORE RESILIENCY PROJECT, AUTHORIZING THE CITY MANAGER TO EXECUTE SAME, AND AMENDING THE FISCAL YEAR 2025-26 CAPITAL GRANTS AND CONTRIBUTION FUND #221 BUDGET TO APPROPRIATE THE FUNDS (STEP 2 OF 2)
RECOMMENDATION
Adopt a Resolution approving a Subaward Agreement with the Fairfield-Suisun Sewer District (FSSD) to accept California Ocean Protection Council (OPC) grant funds in the amount of $142,659.20 for the Solano Bayshore Resiliency Project, authorizing the City Manager to execute the agreement, and amending the Fiscal Year 2025-26 Capital Grants and Contribution Fund #221 budget to appropriate the funds (Step 2 of 2).
REASONS FOR RECOMMENDATION
The City is participating as a partner agency in the Solano Bayshore Resiliency Project, a multi-jurisdictional effort led by FSSD and funded through a grant from OPC. The total grant award is $1,391,713, of which $142,659.20 has been allocated to the City to support staff time and related project costs. In order to receive and expend these grant funds, the City must approve a funding agreement with FSSD and amend the Fiscal Year 2025-26 Capital Grants and Contribution Fund #221 budget to appropriate the funds.
Pursuant to Section 703 of the City Charter, amending the budget is a two-step process. Step 1 involves providing notice of intent to amend the budget, which was completed at the April 14, 2026 City Council meeting. Step 2 requires adoption of a resolution to amend the budget, appropriate the grant funds, and authorize execution of the agreement with FSSD – this item fulfills that requirement.
BACKGROUND AND DISCUSSION
The Solano Bayshore Resiliency Project is a collaborative, multi-jurisdictional planning effort involving Solano County and the cities of Vallejo, Fairfield, Suisun City, and Benicia. The project is led by FSSD and funded through OPC’s Senate Bill 1 (SB 1) Sea Level Rise Adaptation Planning Grant Program, which provides up to $1,391,713 in state funding to support regional shoreline adaptation planning efforts.
The SB 1 Sea Level Rise Adaptation Planning Grant Program supports local and regional governments in preparing for the impacts of sea level rise through coordinated planning and implementation efforts. In 2023, the State Legislature adopted Senate Bill 272 (SB 272), which requires local governments along the San Francisco Bay shoreline to develop subregional Shoreline Adaptation Plans in accordance with guidelines established by the Bay Conservation and Development Commission (BCDC), with plans required to be completed and submitted to BCDC by 2034. The Solano Bayshore Resiliency Project will fulfill these requirements through a coordinated, multi-jurisdictional planning effort.
Date: April 28, 2026
Subject: ADOPT A RESOLUTION APPROVING A SUBAWARD AGREEMENT WITH THE
FAIRFIELD-SUISUN SEWER DISTRICT (FSSD) TO ACCEPT CALIFORNIA OCEAN PROTECTION COUNCIL (OPC) GRANT FUNDS IN THE AMOUNT OF $142,659.20
FOR THE SOLANO BAYSHORE RESILIENCY PROJECT, AUTHORIZING THE CITY MANAGER TO EXECUTE SAME, AND AMENDING THE FISCAL YEAR 2025-26 CAPITAL GRANTS AND CONTRIBUTION FUND #221 BUDGET TO APPROPRIATE THE FUNDS (STEP 2 OF 2)
The purpose of the project is to develop a subregional Shoreline Adaptation Plan that addresses the impacts of sea level rise and coastal flooding across the Solano County bayshore. The project includes four primary components: (1) project planning and coordination, (2) community outreach and engagement, (3) a sea level rise vulnerability assessment, and (4) preparation of a multi-jurisdictional shoreline adaptation plan.
Key deliverables include hazard mapping, vulnerability assessments for critical infrastructure and communities, and the identification and prioritization of adaptation strategies, including nature-based, hybrid, and traditional infrastructure solutions. The project also emphasizes equitable community engagement, including outreach to disadvantaged communities and the incorporation of community input into adaptation planning efforts. This effort will inform future planning and investment decisions along Vallejo’s shoreline, including areas vulnerable to flooding and sea level rise such as the waterfront, Mare Island, and adjacent infrastructure.
The Solano Bayshore Resiliency Project is expected to be completed by September 30, 2027, and will result in a coordinated, science-based framework to guide long-term shoreline resilience planning and investment decisions across participating jurisdictions.
As part of the grant structure, partner jurisdictions receive allocations to support their participation in the project. Vallejo’s allocation of $142,659.20 is based on a formula that considers shoreline length, population, and population at risk from sea level rise. These funds will be used to reimburse eligible costs associated with staff participation in technical advisory meetings, coordination activities, data sharing, and public engagement efforts.
Approval of the proposed agreement with FSSD will formalize the City’s participation in the project and establish the terms for reimbursement of eligible costs. Adoption of the accompanying resolution will also amend the Fiscal Year 2025-26 Capital Grants and Contribution Fund #221 budget to appropriate the grant funds and authorize their expenditure.
FISCAL IMPACT
The recommended budget amendment to the Capital Grants and Contribution Fund is as follows:
OPC Grant (Project#_______)Revenues Expenditures
State Grant $142,659.20
Eligible Activities $142,659.20
TOTALS $142,659.20 $142,659.20
Upon approval of the budget amendment and execution of the agreement with FSSD, the City will be eligible to receive reimbursement of up to $142,659.20 for eligible expenses incurred through the term of the grant.
These funds will be deposited into the Capital Grants and Contribution Fund #221 and used to reimburse staff time and project-related costs. No local match is required. Reimbursements will be processed on a quarterly basis upon submission of eligible expenses through FSSD in accordance with OPC grant requirements. There is no impact to the General Fund.
ENVIRONMENTAL REVIEW
Date: April 28, 2026
Subject: ADOPT A RESOLUTION APPROVING A SUBAWARD AGREEMENT WITH THE
FAIRFIELD-SUISUN SEWER DISTRICT (FSSD) TO ACCEPT CALIFORNIA OCEAN PROTECTION COUNCIL (OPC) GRANT FUNDS IN THE AMOUNT OF $142,659.20
FOR THE SOLANO BAYSHORE RESILIENCY PROJECT, AUTHORIZING THE CITY MANAGER TO EXECUTE SAME, AND AMENDING THE FISCAL YEAR 2025-26 CAPITAL GRANTS AND CONTRIBUTION FUND #221 BUDGET TO APPROPRIATE THE FUNDS (STEP 2 OF 2)
The requested action is exempt from environmental review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15306, as it involves the collection of data, research, and resource evaluation activities which will not result in a serious or major disturbance to an environmental resource.
ATTACHMENTS
1. Resolution Approving Subaward Agreement and Amending Budget Fund No. 221_CAO Stamp
2. Exhibit A - Subaward Agreement _CAO Stamp
CONTACT
Kristin Pollot, AICP, Planning & Development Services Director, (707) 648-4326 [email protected]
RESOLUTION NO. 26-___ N.C.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO APPROVING A
SUBAWARD AGREEMENT WITH THE FAIRFIELD-SUISUN SEWER DISTRICT TO ACCEPT
CALIFORNIA OCEAN PROTECTION COUNCIL GRANT FUNDS IN THE AMOUNT OF $142,659.20 FOR THE SOLANO BAYSHORE RESILIENCY PROJECT, AUTHORIZING THE CITY MANAGER TO EXECUTE SAME, AND AMENDING THE FISCAL YEAR 2025-26 CAPITAL GRANTS AND CONTRIBUTION FUND #221 BUDGET TO APPROPRIATE THE FUNDS (STEP 2 OF 2)
WHEREAS, the Solano Bayshore Resiliency Project is a collaborative, multi-jurisdictional effort between Solano County and the cities of Vallejo, Fairfield, Suisun City, and Benicia, led by the Fairfield-Suisun Sewer District (FSSD); and
WHEREAS, the project is funded through a grant from the California Ocean Protection Council (OPC) under the Senate Bill 1 (SB 1) Sea Level Rise Adaptation Planning Grant Program to support regional shoreline adaptation planning; and
WHEREAS, the purpose of the Solano Bayshore Resiliency Project is to develop a subregional Shoreline Adaptation Plan that addresses sea level rise and coastal flooding risks through vulnerability assessments, community engagement, and identification of adaptation strategies; and
WHEREAS, the City of Vallejo has been allocated $142,659.20 in OPC grant funding to support staff participation and project-related activities; and WHEREAS, participation in the project requires the City to enter into an agreement with FSSD that establishes the terms for reimbursement of eligible costs and coordination among partner agencies; and
WHEREAS, Section 703 of the City Charter requires a two-step process for amending the City’s budget, beginning with a minimum one-week notice of intent, which was provided at the April 14, 2026, City Council meeting; and
WHEREAS, Step 2 requires adoption of a resolution to amend the budget and appropriate the grant funds; and
WHEREAS, the City desires to amend the Fiscal Year 2025-26 Capital Grants and Contribution Fund #221 budget to recognize and appropriate the grant funds.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Vallejo hereby approves the Subaward Agreement between the City and FSSD for participation in the Solano Bayshore Resiliency Project in the amount of $142,659.20, attached hereto as Exhibit A.
BE IT FURTHER RESOLVED that the City Council of the City of Vallejo hereby authorizes the City Manager to execute the Agreement, with any modifications recommended by the City Attorney and the City Clerk to attest.
BE IT FURTHER RESOLVED that the City Council of the City of Vallejo hereby amends the Fiscal Year 2025-26 Capital Grants and Contribution Fund #221 budget to recognize revenue and appropriate expenditures in the amount of $142,659.20 as follows:
Capital Grants and Contribution Fund #221 Revenues Expenditures OPC Program
Eligible Activities
$142,659.20
$142,659.20
Adopted by the Council of the City of Vallejo at a regular meeting held on April 28, 2026, with the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_________________________________________
ANDREA SORCE, MAYOR
ATTEST: _________________________________________
DAWN G. ABRAHAMSON, CITY CLERK
(rev. 7/1/25)
SUBAWARD AGREEMENT FOR THE SOLANO BAYSHORE RESILIENCY PROJECT THIS SUBAWARD AGREEMENT (“Agreement”) is entered into as of , (“Effective Date”) between the FAIRFIELD-SUISUN SEWER DISTRICT (“District”) and CITY OF VALLEJO (“Subrecipient”).
WITNESSETH:
WHEREAS, the District desires to subaward funds to complete Solano Bayshore Resiliency Project services funded under the Ocean Protection Council Grant Agreement No. C0227116, which for the purposes of this Agreement shall be called “PROJECT,” and,
WHEREAS, Subrecipient is willing and qualified to provide the services desired; NOW, THEREFORE, in consideration of the mutual promises, covenants and agreements set forth in this Agreement, the sufficiency of which is acknowledged, the parties agree as follows:
I. DUTIES OF SUBRECIPIENT
A.Subrecipient shall provide services required for the PROJECT as described in the Scope of Work, attached to and incorporated into this Agreement as Exhibit “A” to the Grant Agreement.
B.Subrecipient agrees that Subrecipient and all of Subrecipient’s employees and subcontractors hold, have obtained, and shall continue to maintain during the course of this Agreement, all licenses or other statutorily mandated certifications requisite to the performance of the PROJECT as may be required in the State of California, if any. Failure of Subrecipient, its employees and subcontractors to obtain and/or maintain in good standing such licenses or certification shall constitute a breach of this Agreement and shall provide grounds for immediate termination thereof.
C.Subrecipient shall perform the PROJECT work in such a manner as to fully comply with customary standards of care, including but not limited to professional quality, technical accuracy, timely completion, and the coordination of designs, drawings, specifications, reports, and other services furnished, work undertaken, and/or labor, materials, tolls, equipment, transportation services and other items provided by Subrecipient to complete the PROJECT pursuant to this Agreement.
D. The District’s approval of drawings, designs, specifications, reports, and incidental engineering work or other services or materials furnished by Subrecipient under this Agreement shall not relieve Subrecipient of responsibility for the technical adequacy of its work. Neither the District’s review, approval or acceptance of, nor payment for, any of the services shall be construed to operate
(rev. 7/1/25)
as a waiver of any rights under this Agreement or of any cause of action arising out of the performance of this Agreement.
E.Subrecipient shall not be relieved of any of the obligations or covenants contained in this Agreement until the tasks as set forth in Exhibit “A” have been completed. It is agreed between Subrecipient and the District that those provisions of this Agreement which by their nature continue beyond expiration or earlier termination of the Agreement, including but not limited to Sections VIII, X(F), and X(G), shall continue beyond such expiration or termination.
F. As required under California Government Code Section 1096.7(c)(1), the Subrecipient’s duties and services under this agreement shall not include preparing or assisting the District with any portion of the District’s preparation of a request for proposals, request for qualifications, or any other solicitation regarding a subsequent or additional contract with the District. The District shall at all times retain responsibility for public contracting, including with respect to any subsequent phase of this Project. Subrecipient’s participation in the planning, discussions, or drawing of project plans or specifications shall be limited to conceptual, preliminary, or initial plans or specifications. Subrecipient shall cooperate with the District to ensure that all bidders for a subsequent contract on any subsequent phase of this Project have access to the same information, including all conceptual, preliminary, or initial plans or specifications prepared by Subrecipient pursuant to this Agreement.
II. DUTIES OF DISTRICT
The District, without cost to Subrecipient, will provide pertinent information reasonably available to it, which is necessary for performance by Subrecipient under this Agreement, including previous reports and data relative to the PROJECT. The District does not guarantee or ensure the accuracy of any reports, information, and/or data so provided. Subrecipient will use its professional judgment in the review and use of data so provided. However, Subrecipient will not be liable for any error or omission in any data furnished by the District and used by Subrecipient which could not reasonably be discovered by Subrecipient. To this extent Subrecipient is entitled to rely on data provided by the District.
III. COMPENSATION OF SUBRECIPIENT
A.Basis of Compensation: The District will pay Subrecipient for services provided under this Agreement on a time and material basis with a maximum fee not to exceed ONE HUNDRED FORTY-TWO THOUSAND SIX HUNDRED FIFTYNINE DOLLARS AND TWENTY CENTS ($142,659.20) in accordance with the Fee Schedule or Bid Schedule attached to and incorporated into this Agreement as Exhibit “A”. When compensation is determined using hourly rates of Subrecipient’s personnel and equipment assigned to the work, Subrecipient rates may be adjusted annually if proposed by Subrecipient and approved by the District. Such rate adjustments shall not exceed five percent (5%) annually.
B. Change in Scope of Work: Adjustment in compensation for changes in scope of
(rev. 7/1/25)
work authorized in writing by the General Manager of the District shall be based on the Fee Schedule, Bid Schedule, firm prices quotations, and/or rates set forth and attached as Exhibit “A.” Changes in scope of work so authorized shall not exceed twenty percent of the total maximum fee. No payment shall be made for changes unless authorized in writing by the District.
C.Monthly Payment to Subrecipient: Upon submission of an invoice by Subrecipient, and upon approval of the District’s authorized representative, the District will pay Subrecipient monthly in arrears for fees and expenses incurred up to the maximum amount reflected in Exhibit “A”. The District will issue payment within thirty (30) calendar days after receipt of an invoice from Subrecipient, provided that all invoices are accompanied by cost documentation determined to be sufficient by the District to allow the determination of the reasonableness and accuracy of the invoice. If a payment dispute arises between the parties, Subrecipient shall provide to the District full and complete access to Subrecipient’s project labor cost records and other direct project related cost data, and copies thereof if requested by the District.
D.Notification at 75% of Maximum Fee: Subrecipient shall notify the District when the costs incurred for the PROJECT work total approximately seventy-five percent (75%) of the maximum fee. With the notification, Subrecipient shall indicate whether the sum of the current costs incurred plus the estimated total cost to complete the task or tasks set forth in the Scope of Work, Exhibit “A,” shall be greater or less than the maximum fee. Receipt by the District of said notification that the cost for completion of all tasks shall exceed the established maximum fee, will not constitute an approval or authorization to increase the established maximum fee or a waiver of any rights which the District may have under this Agreement.
E. Cost of Rework: Subrecipient shall, at no cost to the District, prepare any necessary rework occasioned by Subrecipient’s failure to provide services required for the PROJECT as described in Exhibit “A” in a satisfactory manner, due to any act or omission attributable to Subrecipient, or its agents, including subcontractors. Nothing in this subsection is intended to limit the liability of Subrecipient for damages which might arise from Subrecipient’s negligence, willful misconduct, or breach of the covenants set forth in this Agreement.
F. Markup Allowances: Markup allowances apply only to services provided on a time and materials basis. Subrecipient may markup Subcontractors and Subconsultant costs by no more than 5%. Other Direct Costs (reproduction, delivery, mileage, travel expenses, other services) will be billed at cost. Any applicable markups for professional services overhead, including equipment and communication expenses, shall be included in labor hourly rates
(rev. 7/1/25)
IV. TERM OF AGREEMENT
A.The term of this Agreement shall begin on the Effective Date and end on the date when the tasks set forth in Exhibit A have been completed or the Agreement is otherwise terminated in accordance with Article VI.
B.Subrecipient agrees to immediately and diligently proceed with the Scope of Work and satisfactorily complete the PROJECT within the prescribed time as set forth in Exhibit A.
V. SUBRECIPIENT’S ASSIGNED PERSONNEL
Subrecipient designates Hector Rojas to act as Project Manager for the performance of the work and for all matters relating to performance under this Agreement.
Substitution of these assigned personnel will require the prior written approval of the District.
If the District determines that a proposed substitution is not acceptable, then, at the request of the District, Subrecipient shall substitute with a person acceptable to the District.
No subcontract shall be awarded, or an outside consultant engaged, by Subrecipient, unless Subrecipient has made written request to use such Subcontractors or outside consultant and its request has been approved in writing by the District. No additional approval shall be required for subcontracting with or engagement of a Subcontractors or outside consultant identified in Exhibit “A.” The written approval of the District resulting in the use of or engagement of a Subcontractors or outside consultant does not relieve Subrecipient of the obligations or covenants set forth in this Agreement.
VI. TERMINATION
A.The District may terminate this Agreement at any time, with or without cause, upon 30 day’s written notice to Subrecipient.
B. The District may terminate this Agreement immediately upon notice of Subrecipient’s malfeasance. If the District terminates this Agreement pursuant to this subsection, nothing set forth in this Agreement is intended to require the District to compensate Subrecipient for any services which may be claimed to have been provided or be in progress if the District reasonably concludes that further compensation is unwarranted.
C.Upon receipt of a termination notice, or in the event that Subrecipient ceases performing services under this Agreement or otherwise abandons the PROJECT prior to completing all of the services described in the Scope of Work,
(rev. 7/1/25)
Subrecipient shall: (1) promptly discontinue all services affected (unless the notice directs otherwise), and (2) deliver or otherwise make available to the District all data, information, and materials as Subrecipient may have prepared or developed in performing this Agreement, whether completed or in process, including, but not limited to, drawings, specifications, reports, estimates, summaries, software, and electronic files of all deliverables.
D.Following termination, the District will reimburse Subrecipient for all expenditures made in good faith that are unpaid at the time of termination not to exceed the maximum amount payable under this Agreement unless Subrecipient is in default of this Agreement.
E. Upon termination, Subrecipient’s sole right and remedy shall be to receive payment for all amounts due and not previously paid to Subrecipient for services completed or in progress in accordance with the Agreement prior to the date of receipt of notice of termination and for services thereafter completed at the request of the District and any other reasonable cost incidental to such termination of services. Such payments available to Subrecipient under this subsection shall not include costs related to lost profit associated with the expected completion of the work or other such payments relating to the benefit of the bargain.
VII. INDEMNITY
Subrecipient shall indemnify, hold harmless and defend, in any actions at law or in equity, the District, its officers, employees, agents, and elective and appointive boards, from all claims, losses, damage, including property damage, personal injury, including death, and liability of every kind, nature and description, including attorneys’ fees, to the extent arising from Subrecipient’s operations, or from any persons directly or indirectly employed by, or acting as agent for, Subrecipient, excepting the sole negligence or willful misconduct of the District.
Notwithstanding anything in this Agreement to the contrary, this indemnification shall extend to such claims, losses, damage, injury, death, or other liabilities occurring after the completion of Subrecipient’s operations, as well as during the progress of rendering such services.
Submission of insurance certificates or submission of other proof of compliance with the insurance requirements of this Agreement does not relieve Subrecipient from liability under this indemnification section. The obligations of this indemnification section shall apply whether or not such insurance policies have been determined to be applicable to any of such damages or claims for damages.
(rev. 7/1/25)
VIII. INSURANCE
Without limiting Subrecipient’s obligation to indemnify the District, The policy shall remain in full force and effect for no less than 5 years following the completion of work under this Contract.
Subrecipient shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise out of or in connection with the performance of the work under this Agreement by Subrecipient, its agents, representatives, or employees.
A.MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if Subrecipient has no owned autos, Code 8 (hired) and 9 (non-owned), with limit no less than $1,000,000 per accident for bodily injury and property damage.
3. Workers’ Compensation insurance as required by the State of California, with Statutory Limits, Workers’ Compensation and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.
If Subrecipient maintains broader coverage and/or higher limits than the minimums shown above, the District requires and shall be entitled to the broader coverage and/or the higher limits maintained by Subrecipient. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the District. No representation is made that the minimums shown above are sufficient to cover the indemnity or other obligations of the Subrecipient under this Agreement.
B.OTHER INSURANCE PROVISIONS
The insurance policies are to contain, or be endorsed to contain, the following provisions:
1. Additional Insured Status. The District, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf
(rev. 7/1/25)
of the Subrecipient including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to Subrecipient’s insurance (at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 if a later edition is used).
2. Primary Coverage. For any claims related to this Agreement, Subrecipient’s insurance coverage shall be primary and noncontributory and at least as broad as ISO CG 20 01 12 19 as respects the District, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the District, its officers, officials, employees, or volunteers shall be excess of Subrecipient’s insurance and shall not contribute with it. This requirement shall also apply to any Excess or Umbrella liability policies.
3. Umbrella or Excess Policy. Subrecipient may use Umbrella or Excess Policies to provide the liability limits as required in this Agreement. This form of insurance will be acceptable provided that all of the Primary and Umbrella or Excess Policies shall provide all of the insurance coverages herein required, including, but not limited to, primary and non-contributory, additional insured, Self-Insured Retentions (SIRs), indemnity, and defense requirements. The Umbrella or Excess policies shall be provided on a true “following form” or broader coverage basis, with coverage at least as broad as provided on the underlying Commercial General Liability insurance. No insurance policies maintained by the Additional Insureds, whether primary or excess, and which also apply to a loss covered hereunder, shall be called upon to contribute to a loss until Subrecipient’s primary and excess liability policies are exhausted.
4. Notice of Cancellation. Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to Entity.
5. Waiver of Subrogation. Subrecipient hereby grants to the District a waiver of any right to subrogation which any insurer of Subrecipient may acquire against the District by virtue of the payment of any loss under such insurance.
Subrecipient agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the District has received a waiver of subrogation endorsement from the insurer. The Workers’ Compensation Policy shall be endorsed with a waiver of subrogation in favor of the District for all work performed by the Subrecipient, its employees, agents, and subcontractors.
6. Self-Insured Retentions. Self-insured retentions must be declared to and approved by the District. The District may require Subrecipient to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the
(rev. 7/1/25)
retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or the District. The CGL and any policies, including Excess liability policies, may not be subject to a self-insured retention (SIR) that exceeds $50,000 unless approved in writing by the District. Any and all SIRs shall be the sole responsibility of Subrecipient or Subcontractors who procured such insurance and shall not apply to the Indemnified Additional Insured Parties. The District may deduct from any amounts otherwise due Subrecipient to fund the SIR.
Policies shall NOT contain any self-insured retention (SIR) provision that limits the satisfaction of the SIR to the Named. The policy must also provide that defense costs, including the Allocated Loss Adjustment Expenses, will satisfy the SIR. The District reserves the right to obtain a copy of any policies and endorsements for verification.
7. Acceptability of Insurers. Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the District.
8. Verification of Coverage. Subrecipient shall furnish the District with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause and a copy of the Declarations and Endorsements Pages of the CGL and any Excess policies listing all policy endorsements. All certificates and endorsements and copies of the Declarations & Endorsements pages are to be received and approved by the District before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive Subrecipient’s obligation to provide them. The District reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. District reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
The District may withhold payment to Subrecipient until Subrecipient provides complete insurance certificates and endorsements satisfactory to the District.
9. Subcontractors. Subrecipient shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Subrecipient shall ensure that District is an additional insured on insurance required from subcontractors.
10.Duration of Coverage. CGL & Excess liability policies for any construction related work, including, but not limited to, maintenance, service, or repair work, shall continue coverage for a minimum of 5 years for Completed Operations liability coverage. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.
(rev. 7/1/25)
IX. DEFAULT
A. If Subrecipient defaults in Subrecipient’s performance, the District shall promptly notify Subrecipient in writing. If Subrecipient fails to cure a default within 30 days after notification, or if the default requires more than 30 days to cure and Subrecipient fails to commence to cure the default within 30 days after notification, then the District may immediately terminate this Agreement at the District’s sole discretion.
B. If Subrecipient fails to cure default within the specified period of time, the District may elect to cure the default and any expense incurred shall be payable by Subrecipient to the District. The Agreement may be immediately terminated at the District’s sole discretion.
C.If this Agreement is terminated because of Subrecipient's default, the District shall be entitled to recover from Subrecipient all damages allowed by law.
X TERMS OF OPC GRANTS
A. INCORPORATION OF PRIME GRANT TERMS.
The Subrecipient acknowledges that this Agreement is funded under the State of California Grant Agreement No. C0227116 between the Fairfield-Suisun Sewer District (“District”) and the California Natural Resources Agency/Ocean Protection Council (the “State Agreement”). The Subrecipient agrees to comply with all applicable terms, conditions, and requirements of the State Agreement, which are incorporated herein by reference as though fully set forth.
B. INDEMNIFICATION
The Subrecipient shall indemnify, defend, and hold harmless the Fairfield-Suisun Sewer District (“District”), the State of California, and their respective officers, agents, and employees (collectively, “Indemnified Parties”) from and against any and all claims, damages, losses, liabilities, and expenses (including reasonable attorneys’ fees) to the extent arising out of or resulting from the acts, errors, or omissions, or willful misconduct of the Subrecipient, its officers, employees, agents, Subrecipients, or assigns, in connection with the performance of this Agreement or any activity funded under it.
The Subrecipient’s indemnification obligations shall apply to the same extent as those required of the District under the State Agreement, and shall include, without limitation, any claim, demand, or cause of action for personal injury, property damage, or violation of law arising out of or related to the Subrecipient’s performance of this Agreement.
(rev. 7/1/25)
This obligation shall not extend to claims or liabilities caused by the sole negligence or willful misconduct of the District, the State, or their officers, agents, or employees.
C.REPAYMENT AND DISALLOWANCE
The Subrecipient shall be responsible for any disallowances, questioned costs, or other items, including interest, not allowed under the State Agreement or by subsequent action of the State. The Subrecipient shall return to the District any funds disallowed, including any interest or penalties assessed, within thirty days of notification from the District to return such funds. The District may offset such amounts against any unpaid balance due to the Subrecipient.
D.CEQA AND REGULATORY COMPLIANCE
The Subrecipient shall be solely responsible for ensuring compliance with the California Environmental Quality Act (CEQA) and all other applicable environmental and permitting requirements for its activities. Any delay or failure to obtain necessary approvals shall not relieve the Subrecipient of its obligations under this Agreement or entitle it to additional compensation.
E.AUDIT AND RECORDS
The Subrecipient shall maintain financial records, invoices, and supporting documentation in accordance with generally accepted accounting principles for a minimum of five (5) years after final payment or project completion, whichever is later. Such records shall be made available for inspection and audit by the District, the State of California, or their designees upon request. Failure to retain or produce documentation shall render the associated cost ineligible for reimbursement.
F. INSURANCE
The Subrecipient shall, at its own expense, obtain and maintain throughout the entire term of this Subaward, the insurance set forth in Attachment, Section O, attached hereto, and shall name the District and the State of California as additional insureds. Certificates of insurance shall be provided prior to commencement of work.
G. SUBAWARD TERMINATION
The District may terminate this Agreement immediately upon written notice if the Subrecipient materially breaches this Agreement, fails to meet performance standards, or engages in conduct that places the District in violation of the State Grant Agreement. In such event, the Subrecipient shall be liable for repayment to the District of all grant funds disbursed under this Agreement.
(rev. 7/1/25)
H.FLOW-DOWN REQUIREMENT
The Subrecipient shall include these provisions in all sub contracts or agreements entered into for the performance of work under this Agreement.
XI MISCELLANEOUS TERMS AND CONDITIONS
A. ASSIGNMENT
Subrecipient shall not assign any rights or duties under this Agreement to a third party without the prior written consent of the District.
B. INDEPENDENT SUBRECIPIENT
1. Subrecipient is an independent Subrecipient and not an agent, officer or employee of the District. The parties mutually understand that this Agreement is between two independent Subrecipients and is not intended to and shall not be construed to create the relationship of agent, servant, employee, partnership, joint venture or association.
2. Subrecipient shall have no claim against the District for employee rights or benefits including, but not limited to, seniority, vacation time, vacation pay, sick leave, personal time off, overtime, medical, dental or hospital benefits, retirement benefits, Social Security, disability, Workers' Compensation, unemployment insurance benefits, civil service protection, disability retirement benefits, paid holidays or other paid leaves of absence.
3. Subrecipient is solely obligated to pay all applicable taxes, deductions and other obligations including, but not limited to, federal and state income taxes, withholding, Social Security, unemployment, disability insurance, Workers' Compensation and Medicare payments.
4. Subrecipient shall indemnify and hold the District harmless from any liability which the District may incur because of Subrecipient's failure to pay such obligations nor shall the District be responsible for any employer-related costs not otherwise agreed to in advance between the District and Subrecipient.
5. As an independent Subrecipient, Subrecipient is not subject to the direction and control of the District except as to the final result contracted for under this Agreement. the District may not require Subrecipient to change Subrecipient’s manner of doing business, but may require redirection of efforts to fulfill this Agreement.
6. Subrecipient may provide services to others during the same period Subrecipient provides service to the District under this Agreement.
(rev. 7/1/25)
7. Any third persons employed by Subrecipient shall be under Subrecipient's exclusive direction, supervision and control. Subrecipient shall determine all conditions of employment including hours, wages, working conditions, discipline, hiring and discharging or any other condition of employment.
8. As an independent Subrecipient, Subrecipient shall indemnify and hold the District harmless from any claims that may be made against the District based on any contention by a third party that an employer-employee relationship exists under this Agreement.
9. Subrecipient, with full knowledge and understanding of the foregoing, freely, knowingly, willingly and voluntarily waives the right to assert any claim to any right or benefit or term or condition of employment insofar as they may be related to or arise from compensation paid under this Agreement.
C.PROPRIETARY MATERIAL
The District does not authorize the impermissible use of any patent or the impermissible reproduction of any copyrighted material by Subrecipient in the performance of this Agreement. Subrecipient is solely responsible for any such use.
D.WAIVER
Any failure of a party to assert any right under this Agreement shall not constitute a waiver or a termination of that right, under this Agreement or any of its provisions.
E. NONDISCRIMINATION
1. In rendering services under this Agreement, Subrecipient shall comply with all applicable federal, state and local laws, rules and regulations and shall not discriminate based on age, ancestry, color, gender, marital status, medical condition, national origin, physical or mental disability, race, religion, sexual orientation, or other protected status.
2. Further, Subrecipient shall not discriminate against its employees, which includes, but is not limited to, employment upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training, including apprenticeship.
F. OWNERSHIP AND CONFIDENTIALITY OF DOCUMENTS
The District shall be the owner of and shall be entitled to possession of all rights, title, royalties and interest to and in all work product of Subrecipient resulting from its performance under this Agreement, including, but not limited to, drawings, specifications, data, reports, estimates, software, summaries, electronic files of all deliverables, and any other such information and materials
(rev. 7/1/25)
as may be prepared or developed by Subrecipient in performing work under this Agreement, whether complete or in progress and none shall be revealed, disseminated, or made available by Subrecipient to others without prior consent of the District. If this Agreement is terminated in accordance with Section VI, Subrecipient shall deliver such documents within two weeks of receipt of a termination notice.
It is understood that Subrecipient’s work product is prepared for this specific Project. Any use of such work product by the District for a different project without Subrecipient’s written approval shall be at the District’s risk. Any use by District of an incomplete work product without Subrecipient’s written approval shall be at District’s risk.
“Confidential Information” as used in this Agreement shall mean (a) information concerning the District’s business, property or technology, is confidential in nature and not generally known to the public, and is disclosed by the District to Subrecipient in connection with the PROJECT; and (b) any information received from the District that may be made known to Subrecipient to treat as confidential or proprietary, including information designated as “Confidential” (or with some other similar legend) or identified as confidential at the time of disclosure or is of a nature that should be considered confidential based on the circumstances surrounding the disclosure.
Subrecipient shall not disclose any Confidential Information of the District to any third party (other than to its employees and representatives as provided for in this Agreement), and shall only use Confidential Information of the District in connection with the PROJECT. Subrecipient will treat all Confidential Information with the same degree of care as it accords its own confidential information, but in no case less than reasonable care. Subrecipient will disclose Confidential Information only to those of its employees and representatives who need to know such information and who are bound by confidentiality obligations that are similar to those which protect the Confidential Information.
Subrecipient’s obligations under this section shall not apply to Confidential Information that is (a) in the public domain or known in the trade at or subsequent to the time communicated to Subrecipient by the District through no fault of Subrecipient; (b) rightfully in Subrecipient’s possession free of any obligation of confidentiality at or subsequent to the time communicated to Subrecipient by the District; (c) received from a third party who rightfully disclosed it to Subrecipient without restriction on its subsequent disclosure; (d) developed by employees or agents of Subrecipient independently of and without reference to any Confidential Information communicated to Subrecipient by District or approved for release in writing by the District. In addition, any disclosure of any portion of Confidential Information either (i) in response to a valid order by a court or other governmental body, or (ii) otherwise required by law, shall not be considered to be a breach of this Agreement or a waiver of confidentiality for other purposes; provided, however, that, to the extent legally permissible and reasonably
(rev. 7/1/25)
possible, Subrecipient shall provide prompt prior written notice thereof to District to enable District (at its sole expense) to seek a protective order or otherwise prevent such disclosure.
This section will remain in full force and effect until such time the Confidential Information is no longer considered by the District to be confidential. Upon the District’s written request, Recipient shall, at its sole election, return or destroy all Confidential Information received under this Agreement. Notwithstanding the foregoing, nothing shall require the alteration, modification, deletion or destruction of back-up tapes or other back-up media made in the ordinary course of business, provided that said backup tapes or other back-up media shall be stored in a manner that prevents unauthorized access or use of Confidential Information.
G. EXAMINATION OF RECORDS
Subrecipient agrees that the District will have access to and the right to examine any directly pertinent books, documents, papers, and records of any and all transactions relating to this Agreement at any time after the inception of the Agreement upon reasonable notice.
H.SCOPE OF AGREEMENT
This writing constitutes the entire Agreement between the parties relative to Subrecipient’s services on the PROJECT, and no modification hereof shall be effective unless and until such modification is evidenced by a writing signed by both parties to this Agreement.
I. NOTICES
All notices from one party to the other shall be in writing and delivered or mailed to such party at its designated address as follows, or sent via facsimile transmission to such telephone number indicated as follows. Such notices shall be deemed to have been made: (1) when hand delivered; (2) as indicated by certified mail receipt; (3) five days after mailing by first class mail; or (4) as indicated on facsimile transmission receipt, if facsimile transmission is followed by prompt certified or first class mailing or hand delivery.
DISTRICT: Fairfield-Suisun Sewer District
1010 Chadbourne Road
Fairfield, CA 94534-9700
Phone (707) 429-8930
Fax (707) 429-1280
SUBRECIPIENT: City of Vallejo
Hector Rojas
555 Santa Clara Street
(rev. 7/1/25)
Vallejo, CA 94590
Phone (707)553-7283
J. APPLICABLE LAWS
Subrecipient shall perform this Agreement in accordance with all applicable federal, state, and local laws and regulations. This Agreement shall be construed in accordance with California law. Venue concerning any dispute shall be in Solano County.
Subrecipient and any subcontractors shall comply with the provisions of Labor Code Sections 1770 et seq., if applicable.
K.EXECUTION IN COUNTERPARTS
This Agreement may be executed in two or more counterparts, each of which together shall be deemed an original, but all of which together shall constitute one and the same instrument, it being understood that all parties need not sign the same counterpart. In the event that any signature is delivered by facsimile or electronic transmission (e.g., by e-mail delivery of a ".pdf" format data file), such signature shall create a valid and binding obligation of the party executing (or on whose behalf such signature is executed) with the same force and effect as if such facsimile or electronic signature page were an original signature. [Signature page follows]
(rev. 7/1/25)
IN WITNESS the parties have executed this Agreement on the day first above-written.
FAIRFIELD-SUISUN SEWER DISTRICT:
Signature
Printed Name
Title
CITY OF VALLEJO:
Signature
Printed Name
Title
Jordan Damerel Jenn Eckerle
Docusign Envelope ID: 69930DD7-4EF4-47B3-83E6-7D9F85B36802 State of California
The Natural Resources Agency – GRANT AGREEMENT
GRANTEE NAME: Fairfield-Suisun Sewer District
PROJECT TITLE: Solano Bayshore Resiliency Project
AUTHORITY: Budget Act of 2022
PROGRAM: Ocean Protection Council
AGREEMENT NUMBER: C0227116
PROJECT COMPLETION DATE: September 30, 2027
Under the terms and conditions of this agreement, the applicant agrees to complete the project as described in the project scope described in Exhibit A, and any subsequent amendments, and the State of California, acting through the Natural Resources Agency pursuant to the Budget Act of 2022, agrees to fund the project up to the total state grant amount indicated.
PROJECT DESCRIPTION: See project description on Page 1 and Exhibit A of the Agreement Total State Grant not to exceed $1,391,713.00 (or project costs, whichever is less) The Special and General Provisions attached are made a part of and incorporated into the Agreement.
FAIRFIELD-SUISUN SEWER DISTRICT STATE OF CALIFORNIA
THE NATURAL RESOURCES AGENCY
By By
Title General Manager Title Deputy Secretary for Ocean and Coastal Policy Date 10/13/2025 Date 10/30/2025
CERTIFICATION OF FUNDING
AMOUNT OF ESTIMATE
FUNDING
AGREEMENT NUMBER FUND
$1,391,713.00 C0227116 3228 – SB1 Greenhouse Gas Reduction Fund ADJ. INCREASING
ENCUMBRANCE
$
ADJ. DECREASING
ENCUMBRANCE
FUNCTION
$ Local Assistance
UNENCUMBERED
BALANCE
Ref Number Fund Enactment
Year (ENY)
Account
Number
Alt Account
$1,391,713.00 601 3228 2022 5432000 5432000000
Program PCBU Project Activity RPTG
Structure
SVC Loc Agency Use Budget Period
0320 0540 0540C0227116 22701 05403001 22701 N/A 2025
I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance 11/4/2025
SIGNATURE OF ACCOUNTING OFFICER DATE
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Solano Bayshore Resiliency Project
GRANT AGREEMENT
State of California - The Natural Resources Agency
GRANTEE NAME: Fairfield-Suisun Sewer District
PROJECT TITLE: Solano Bayshore Resiliency Project
AUTHORITY: Budget Act of 2022, Greenhouse Gas Reduction Fund PROGRAM: Ocean Protection Council
AGREEMENT NUMBER: C0227116
Under the terms and conditions of this agreement, the applicant agrees to complete the Project Scope described in Exhibit A, and any subsequent amendments, and the State of California, acting through the Natural Resources Agency pursuant to the Budget Act of 2022, agrees to fund the project up to the total state grant amount indicated.
PROJECT DESCRIPTION
A detailed Project Scope and activities, project schedule and Project Budget are described and attached hereto as Exhibit A.
Grant Funds are to be used to provide local assistance for implementation of Chapter 236 of the Statutes of 2021 (SB 1) for the purposes of supporting local and regional governments, and for directly related investments to implement those plans, in accordance with the provisions contained in the Ocean Protection Council (OPC) Senate Bill 1 (SB 1) Grant Program Solicitation and this Agreement.
TERMS AND CONDITIONS OF GRANT
Special Provisions
1. All materials produced with grant funds shall include acknowledgement of grant funding. The Ocean Protection Council shall have the right to republish any material generated by this grant, unless otherwise specified.
2. Recipients of Grant Funds shall post signs acknowledging the source of the funds pursuant to the SB 1 Grant Program Solicitation and Application (Application Guidelines). Size, location and number of signs shall be determined by the State.
Required signage must be in place before Grant Funds for construction will be released.
3. Upon completion of detailed Project design, plans and specifications, Grantee shall provide to the State for review and approval a revised detailed Project Budget, Project Scope and detailed site plan. If Project includes habitat restoration or landscaping, Grantee shall provide a planting palette demonstrating how native, low-water, droughtresistant vegetation will be used in the Project. Approval by the State of such plans and specifications, or any other approvals provided for in this Agreement, shall be for
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scope of work as described in Exhibit A and shall not relieve Grantee of the obligation to construct and maintain the facilities, or carry out any other obligations required by this Agreement, in accordance with applicable law or any other standards ordinarily applied to such work or activity.
4. The Grantee may be required to record Deed Restrictions, incorporating by reference this Grant Agreement and giving public notice that the Grantee received Funds under this Agreement in order to assist Grantee in developing the real property and that, in consideration for the receipt of the Grant Funds, the Grantee has agreed to the terms of this Agreement.
5. As conditions precedent to the State’s obligation to make any construction funding available pursuant to this Agreement, Grantee shall first provide evidence of compliance with CEQA. Grant Funds for planning and document preparation may be available sooner if included in the grant Project Scope (Exhibit A) and approved by the State. In such instances, CEQA compliance shall be completed within one (1) year from the Grant Agreement start date, unless an extension is granted by the State.
6. If the Grantee is a nonprofit organization and ceases to exist, all of its rights, title and interest in the real property shall vest in the State of California. The State may, at its discretion, identify an appropriate public or private entity to accept the right, title and interest in the real property in lieu of the State.
7. As conditions precedent to the State’s obligation to make any funding available pursuant to this Agreement, Grantee shall first provide evidence of adequate land tenure and evidence that the project will be operated and maintained for a minimum of twenty (20) years satisfactory to the State for all land to be improved under this Agreement, unless otherwise specified in writing by the Executive Director.
General Provisions
A. Definitions
1. The term "Act" means Assembly Bill (AB) 32, the California Global Warming Solutions Act of 2006.
2. The term “Agreement” means this Grant Agreement.
3. The term “Application” means the individual application form, its required attachments for grants pursuant to the enabling legislation and/or program and any applicable materials supplied by applicant to the Natural Resources Agency prior to award.
4. The term “Application Guidelines” means the SB 1 Grant Program Solicitation and Application.
5. The term “Development” means improvement, rehabilitation, restoration, enhancement, preservation, protection and interpretation or other similar activities
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6. The term “Fair Market Value” means the value placed upon the property as supported by an appraisal that has been reviewed and approved by the California Department of General Services (DGS).
7. The term “Grant” or “Grant Funds” means the money provided by the State to the Grantee in this Agreement.
8. The term "Grantee" means an applicant who has a signed agreement for Grant Funds.
9. The term “Interpretation” means visitor-serving amenities that communicate the significance and value of natural, historical and cultural resources in a manner that increases the understanding and enjoyment of these resources, or other similar activities.
10. The term “Other Sources of Funds” means cash or in-kind contributions that are required or used to complete the Project beyond the Grant Funds provided by this Agreement.
11. The term "Project" means the Development activity described in the application as modified by Exhibit A to be accomplished with Grant Funds.
12. The term “Project Budget” means the State approved cost estimate included as Exhibit A to this Agreement.
13. The term “Project Scope” means the description or activity for work to be accomplished by the Project.
14. The term “Public Agency” means any State of California department or agency, a county, city, public district or public agency formed under California law.
15. The term "State" means the Secretary for Natural Resources or his/her representatives, or other political subdivision of the State.
B. Project Execution
1. Subject to the availability of funds in the Act, the State hereby grants to the Grantee a sum of money (Grant Funds) not to exceed the amount stated on the signature page in consideration of and on condition that the sum be expended in carrying out the purposes as set forth in the description of Project in this Agreement and its attachments and under the Terms and Conditions set forth in this Agreement.
2. Grantee shall furnish any and all additional funds that may be necessary to complete the Project.
3. Grantee shall complete the Project in accordance with the Project Performance Period set forth on the signature page, unless an extension has been formally granted by the State and under the Terms and Conditions of this Agreement. Extensions may be requested in advance and will be considered by State, at its sole discretion, in the
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event of circumstances beyond the control of the Grantee, but in no event beyond March 31, 2029.
4. Grantee shall at all times ensure that Project complies with the California Environmental Quality Act (CEQA) (Public Resources Code, Division 13, commencing with section 21000, et. seq., Cal Code Regs tit. 14, section 15000 et. seq.) and all other environmental laws, including but not limited to obtaining all necessary permits. Grant Funds will not be disbursed before the close of the period for legal challenge under CEQA.
Grant Funds for planning and document preparation may be available sooner if included in the grant Project Scope (Exhibit A) and approved by the State. CEQA compliance shall be completed within one (1) year from the Grant Agreement start date, unless an extension is granted by the State.
Changes to the scope resulting from CEQA compliance are permitted provided the State determines that the project continues to meet all objectives of the SB 1 Grant Program and is consistent with the intent cited in the original Application.
If a grantee's project is disapproved on grounds related to the Resource Agency's CEQA determination, the grantee shall have the option of either: (1) reimbursing the Resource Agency for all State-reimbursed preliminary costs (e.g., planning, design, etc.), or (2) relinquishing any planning/design documents, including all copies, reproductions, and variations resulting from said funding, without a license to use or otherwise retain in any form.
5. Projects must comply with any applicable laws pertaining to prevailing wage and labor compliance.
6. Grantee certifies that the Project does and will continue to comply with all current laws and regulations which apply to the Project, including, but not limited to, legal requirements for construction contracts, building codes, environmental laws, health and safety codes, and disabled access laws. Grantee certifies that, prior to commencement of construction, all applicable permits and licenses (e.g., state contractor’s license) will have been obtained.
7. Grantee shall provide access by the State upon 24 hours’ notice to determine if Project work is in accordance with the approved Project Scope, including a final inspection upon Project completion.
8. Prior to the commencement of any work, Grantee agrees to submit in writing to the State for prior approval any deviation from the original Project Scope per Exhibit A and the Application. Changes in Project Scope must continue to meet the need cited in the original application or they will not be approved. Any modification or alteration in the Project as set forth in the Application on file with the State must be submitted to the State for approval. Any modification or alteration in the Project must also comply with all current laws and regulations, including but not limited to CEQA.
9. For projects involving construction or implementation, Grantee shall provide for public access to the Project in accordance with the intent of the Act.
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10. For projects involving construction or implementation, Grantee must have (1) fee title, (2) leasehold, or (3) other interest to Project lands and demonstrate to the satisfaction of the State that the proposed Project will provide public benefits that are commensurate with the type and duration of the interest in land. Any acquisition of Project lands by Grantee following award shall not involve eminent domain proceedings or threat of eminent domain proceedings.
11. For projects involving construction or implementation, Grantee shall promptly provide photographs of the site during and after implementation of Project at the request of the State.
12. Grantee shall provide status reports of the work performed pursuant this agreement at the request of the State.
C. Project Costs
1. Any Grant Funds provided to Grantee under this Agreement will be disbursed for eligible costs, on a reimbursement basis, as follows, but shall not exceed in any event the amount set forth on the signature page of this Agreement:
a. Up to ten percent (10%) of the reimbursement amount will be held back and issued as a final payment upon completion of the Project. b. Remaining Grant Funds shall be paid up to the total amount of the Grant Funds or the actual Project cost, whichever is less, upon completion of the Project, receipt of a detailed summary of Project costs from the Grantee found to be satisfactory by the State, and as applicable, the satisfactory completion of a site inspection by the State.
c. Invoices must be submitted on a quarterly basis. If quarters are lumped into larger invoices, OPC reserves the right to reject the invoices until the Grantee resubmits quarterly invoices.
If all or any part of the project to be funded under this agreement will be performed by third parties under contract with the grantee, then the Grantee should, prior to executing an agreement for services, seek the approval of the Executive Director or his/her designee on the selection of the third party. The Grantee shall then comply with the above paragraph regarding submission and approval of a work program prior to project commencement.
2. Payment Documentation:
a. All payment requests must be submitted using a completed Request for Disbursement Form. This form must be accompanied by an itemized list of all expenditures that clearly documents the check numbers, dates, recipients, lineitem description as described in the Project Budget approved by the State and amounts. Each payment request must also include proof of payment such as receipts, paid invoices, canceled checks or other forms of documentation demonstrating payment has been made. An authorized representative of the Grantee shall sign the form.
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b. In connection with submission of each form, the Grantee shall also submit, unless the Executive Director makes a specific exemption, the following:
1. An itemized ledger, in a form approved by an authorized representative, detailing all direct expenditures incurred by the grantee and any subgrantee.
2. Receipts, travel expense vouchers and claim forms for travel expenses incurred by the Grantee and any subgrantee. The State will reimburse the Grantee for expenses necessary to the project when documented by appropriate receipts. The State will reimburse travel and related expenses at actual costs not to exceed the rates provided in Title 2, Division 1, Chapter 3, Subchapter 1, Article 2 of the California Code of Regulations (“CCR”), except that reimbursement may be in excess of these rates upon documentation that these rates are not reasonably available to the Grantee. Reimbursement for the cost of operating a private vehicle shall not, under any circumstance, exceed the current rate specified by the State of California for unrepresented state employees as of the date the cost is incurred. The State will reimburse the Grantee for other necessary expenses if those expenses are reasonable in nature and amount taking into account the nature of the project, its location, and other relevant factors.
3. Receipts or any other source documents for direct expenditures for any purchase of equipment or materials by the Grantee and any subgrantee.
4. A supporting progress report from the grantee summarizing the work that was completed during the invoice period and the current status of the work for which disbursement is sought, including work by any subgrantee, and comparing it to the status required by the Work Program (budget, timeline, tasks, etc.).
c. The Grantee’s failure to fully execute and submit a Request for Disbursement form, including attachment of supporting documents, may relieve the State of its obligation to disburse funds to the Grantee unless and until the Grantee corrects all deficiencies.
d. Notwithstanding the foregoing, the Executive Director may request, and the Grantee shall provide, receipts or other source documents for any other direct expenditure or cost as described in the ledger, as and when necessary to resolve any substantial issue concerning reimbursement. e. Any payment request that is submitted without the required itemization and documentation will not be authorized. If the payment request package is incomplete, inadequate or inaccurate, the State will inform the Grantee and hold the payment request until all required information is received or corrected.
Any penalties imposed on the Grantee by a contractor, or other consequence, because of delays in payment will be paid by the Grantee and is not reimbursable under this Agreement.
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3. Grant Funds in this award have a limited period in which they must be expended.
Grantee expenditures funded by the State must occur within the time frame of the Project Performance Period as indicated in this Agreement.
4. Except as otherwise provided herein, the Grantee shall expend Grant Funds in the manner described in the Exhibit A approved by the State. The total dollars of a category in the Project Budget may be increased by up to ten percent (10%) through a reallocation of funds from another category, without approval by the State.
However, the Grantee shall notify the State in writing when any such reallocation is made, and shall identify both the item(s) being increased and those being decreased.
Any cumulative increase or decrease of more than ten percent (10%) from the original budget in the amount of a category must be approved by the State. In any event, the total amount of the Grant Funds may not be increased, nor may any adjustments exceed the limits for management costs as described in the Application Guidelines.
D. Project Administration
1. Grantee shall promptly submit written Project reports and/or photographs upon request by the State. In any event Grantee shall provide the State a report showing total final Project expenditures with the final Request for Disbursement and required closing documents.
2. Grantee shall make property and facilities acquired or developed pursuant to this Agreement available for inspection upon request by the State.
3. Grantee shall use any income earned by the Grantee from use of the Project to further Project purposes, or, if approved by the State, for related purposes within the jurisdiction.
4. Grantee shall submit all documentation for Project completion, including a notice of completion as applicable and final reimbursement within ninety (90) days of Project completion, but in no event any later than April 20, 2029.
5. Final payment is contingent upon State verification that Project is consistent with Project Scope as described in Exhibit A, together with any State approved amendments.
6. This Agreement may be amended by mutual agreement in writing between Grantee and State. Any request by the Grantee for amendments must be in writing stating the amendment request and reason for the request. The Grantee shall make requests in a timely manner and in no event less than sixty (60) days before the effective date of the proposed amendment.
7. Grantee must report to the State all sources of other funds for the Project.
E. Project Termination
1. Prior to the completion of Project construction, either party may terminate this Agreement by providing the other party with thirty (30) days’ written notice of such termination. The State may also terminate this Grant Agreement for any reason at
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any time if it learns of or otherwise discovers that there is a violation of any state or federal law or policy by Grantee which affects performance of this or any other grant agreement or contract entered into with the State.
2. If the State terminates without cause the Agreement prior to the end of the Project Performance Period, the Grantee shall take all reasonable measures to prevent further costs to the State under this Agreement. The State shall be responsible for any reasonable and non-cancelable obligations incurred by the Grantee in the performance of the Agreement prior to the date of the notice to terminate, but only up to the undisbursed balance of funding authorized in this Agreement.
3. If the Grantee fails to complete the Project in accordance with this Agreement, or fails to fulfill any other obligations of this Agreement prior to the termination date, the Grantee shall be liable for immediate repayment to the State of all amounts disbursed by the State under this Agreement, plus accrued interest and any further costs related to the Project. The State may, at its sole discretion, consider extenuating circumstances and not require repayment for work partially completed provided that the State determines it is in the State’s best interest to do so. This paragraph shall not be deemed to limit any other remedies available to the State for breach of this Agreement.
4. Failure by the Grantee to comply with the terms of this Agreement or any other Agreement under the Act may be cause for suspension of all obligations of the State hereunder.
5. Failure of the Grantee to comply with the terms of this Agreement shall not be cause for suspending all obligations of the State hereunder if, in the judgment of the State, such failure was due to no fault of the Grantee. At the discretion of the State, any amount required to settle at minimum cost any irrevocable obligations properly incurred shall be eligible for reimbursement under this Agreement.
6. Because the benefit to be derived by the State, from the full compliance by the Grantee with the terms of this Agreement, includes developing sea level rise adaptation plans, and for directly related investments to implement those plans, because such benefit exceeds to an immeasurable and unascertainable extent the amount of money furnished by the State by way of Grant Funds under the provisions of this Agreement, the Grantee agrees that payment by the Grantee to the State of an amount equal to the amount of the Grant Funds disbursed under this Agreement by the State would be inadequate compensation to the State for any breach by the Grantee of this Agreement. The Grantee further agrees therefore, that the appropriate remedy in the event of a breach by the Grantee of this Agreement shall be the specific performance of this Agreement, unless otherwise agreed to by the State.
F. Hold Harmless
1. Grantee shall waive all claims and recourses against the State, including the right to contribution for loss or damage to persons or property arising from, growing out of or in any way connected with or incident to this Agreement, except claims arising from the gross negligence of State, its officers, agents and employees.
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2. Grantee shall indemnify, hold harmless and defend State, its officers, agents and employees in perpetuity against any and all claims, demands, damages, costs, expenses or liability costs arising out of the Project, including Development, construction, operation or maintenance of the property described in the Project description which claims, demands or causes of action arise under Government Code Section 895.2 or otherwise, including but not limited to items to which the Grantee has certified, except for liability arising out of the gross negligence of State, its officers, agents or employees. Grantee acknowledges that it is solely responsible for compliance with items to which it has certified.
3. Grantee and State agree that in the event of judgment entered against the State and Grantee because of the gross negligence of the State and Grantee, their officers, agents or employees, an apportionment of liability to pay such judgment shall be made by a court of competent jurisdiction. Neither party shall request a jury apportionment.
G. Audit Requirements and Financial Records
1. OPC projects are subject to audit by the State annually and for three (3) years following the payment of Grant Funds. Grantee shall maintain satisfactory financial accounts, documents, records, and supporting documentation consistent with the policies outlined in this Agreement and to make them available to the State for auditing at reasonable times. Grantee shall also retain such financial accounts, documents, records, and supporting documentation for three (3) years after final payment and one (1) year following an audit on site. OPC shall maintain all grant records for 35 years at the State Records Center and in perpetuity if funds are granted for acquisition of real property, in accordance with all applicable protocols as updated and required by the State Treasurer’s Office.
2. Grantee agrees that during regular office hours, the State and its duly authorized representatives shall have the right to inspect and make copies of any books, records or reports of the Grantee pertaining to this Agreement or matters related thereto.
Grantee shall maintain and make available for inspection by the State accurate records of all of its costs, disbursements and receipts with respect to its activities under this Agreement.
3. Grantee shall use applicable generally accepted accounting principles, unless otherwise agreed to by the State.
4. If Grantee stated in the Application for funding and/or Work Plan that other sources of funding will be used to complete the Project, the Grantee shall establish internal systems to track expenditures of matching or in-kind funds on a regular basis and will make the documentation available to the State upon request.
H. Use of Facilities
1. If the project involves real property, the property (including any portion of it or any interest in it) may not be sold or transferred without the written approval of the State of California, acting through the Natural Resources Agency, or its successor,
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provided that such approval shall not be unreasonably withheld as long as the purposes for which the Grant was awarded are maintained.
2. Grantee shall maintain, operate and use the Project in fulfillment of the purpose funded pursuant to this Grant for a minimum of 20 YEARS, consistent with the Land Tenure/Site Control requirements included in the Application Guidelines. An alternate period may be considered and subject to approval by the Executive Director. The Grantee, or the Grantee’s successor in interest in the property, may assign without novation the responsibility to maintain and operate the property in accordance with this requirement only with the written approval of the State. Grantee may be excused from its obligations for operation and maintenance of the Project site only upon the written approval of the State for good cause. “Good cause” includes, but is not limited to, natural disasters that destroy the Project improvements and render the Project obsolete or impracticable to rebuild.
3. Grantee shall use the property for the purposes for which the Grant was made and shall make no other use or sale or other disposition of the property. This Agreement shall not prevent the transfer of the property from the Grantee to a Public Agency, if the successor Public Agency assumes the obligations imposed by this Agreement.
4. If the use of the property is changed to a use that is not permitted by the Agreement, or if the property is sold or otherwise disposed of, at the State’s sole discretion, an amount equal to (1) the amount of the Grant (2) the Fair Market Value of the real property, or (3) the proceeds from the sale or other disposition, whichever is greater, may be reimbursed to the State. If the property sold or otherwise disposed of is less than the entire interest in the property funded in the Grant, an amount equal to either the proceeds from the sale or other disposition of the interest or the Fair Market Value of the interest sold or otherwise disposed of, whichever is greater, shall be reimbursed to the State.
5. The Grantee shall not use or allow the use of any portion of the real property for mitigation without the written permission of the State.
6. The Grantee shall not use or allow the use of any portion of the real property as security for any debt.
I. Nondiscrimination
1. During the performance of this grant, grantee and its subcontractors shall not unlawfully discriminate, harass or allow harassment, against any person because of sex, sexual orientation, race, color, religious creed, marital status, denial of family and medical care leave, ancestry, national origin, medical condition (cancer/genetic characteristics), age (40 and above), disability (mental and physical) including HIV and AIDS, denial of pregnancy disability leave or reasonable accommodation.
Grantee and subcontractors shall ensure that the evaluation and treatment of all persons, and particularly their employees and applicants for employment are free from such discrimination and harassment. Grantee and its subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code, §12900 et seq.) and the applicable regulations promulgated thereunder (Cal. Code
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Regs, tit. 2, §7285.0 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code, §12990 (a)–(f), are incorporated into this grant by reference and made a part hereof as if set forth in full (Cal. Code Regs, tit. 2, §7285.0 et seq.). Grantee shall include this non-discrimination and compliance provisions of this clause in all subcontracts to perform work under the grant.
2. The Grantee shall not discriminate against any person on the basis of residence except to the extent that reasonable difference in admission or other fees may be maintained on the basis of residence and pursuant to law.
3. The completed Project and all related facilities shall be open to members of the public generally, except as noted under the special provisions of this Agreement or under provisions of the Act.
J. Application Incorporation
The Grant Guidelines and the Application and any subsequent changes or additions to the Application approved in writing by the State are hereby incorporated by reference into this Agreement as though set forth in full in this Agreement.
K. Severability
If any provision of this Agreement or the application thereof is held invalid, that invalidity shall not affect other provisions or applications of this Agreement which can be given effect without the invalid provision or application, and to this end the provisions of this Agreement are severable.
L. Waiver
No term or provision hereof will be considered waived by either party, and no breach excused by either party, unless such waiver or consent is in writing and signed on behalf of the party against whom the waiver is asserted. No consent by either party to, or waiver of, a breach by either party, whether expressed or implied, will constitute consent to, waiver of or excuse of any other, different or subsequent breach by either party.
M. Assignment
Except as expressly provided otherwise, this Agreement is not assignable by the Grantee either in whole or in part.
N. Disputes
If the Grantee believes that there is a dispute or grievance between Grantee and the State arising out of or relating to this Agreement, the Grantee shall first discuss and attempt to resolve the issue informally with the Project Manager. If the issue cannot be resolved at this level, the Grantee shall follow the following procedures:
1. If the issue cannot be resolved informally with the Project Manager, the Grantee shall submit, in writing, a grievance report together with any evidence to the Deputy
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Director of OPC. The grievance report must state the issues in the dispute, the legal authority, or other basis for the Grantee’s position and the remedy sought.
Within ten (10) working days of receipt of the written grievance report from the Grantee, the Deputy Director shall make a determination on the issue(s) and shall respond in writing to the Grantee indicating the decision and reasons therefore.
Should the Grantee disagree with the Deputy Director’s decision, the Grantee may appeal to the Executive Director of the OPC.
2. The Grantee must submit a letter of appeal to the Executive Director explaining why the Deputy Director’s decision is unacceptable. The letter must include, as an attachment, copies of the Grantee’s original grievance report, evidence originally submitted, and response from the Deputy Director. The Grantee’s letter of appeal must be submitted within ten (10) working days of the receipt of the Deputy Director’s written decision. The Executive Director or designee shall, within twenty (20) working days of receipt of Grantee’s letter of appeal, review the issues raised and shall render a written decision to the Grantee. The decision of the Executive Director or designee shall be final.
O. Insurance
Throughout the term of this agreement, for the life of any asset funded by the grant monies awarded pursuant to this agreement, or for any period of project implementation after the termination date of this agreement, the Grantee shall maintain self-insurance, as specified in this section, against claims for injuries to persons or damage to property that may arise from or in connection with any activities by the Grantee or its agents, representatives, employees, volunteers, or contractors associated with the project undertaken pursuant to this Agreement.
If the Grantee provides funds to any contractor to accomplish any of the work of this Agreement or provides funds to any subgrantee to carry out a project under this Agreement, the Grantee shall first enter into an agreement with each subgrantee or contractor requiring it to provide and maintain liability and property-damage insurance, as specified in this section, against claims for injuries to persons or damage to property that may arise from or in connection with any activities by the subgrantee or contractor, or its agents, representatives, employees, or volunteers, associated with the project undertaken pursuant to this Agreement. As an alternative, with the written approval of the Executive Director, the subgrantee or contractor may satisfy the coverage required by this section in whole or in part through: (a) its participation in a “risk management” plan, self-insurance program or insurance pooling arrangement, or any combination of these, if consistent with the coverage required by this section. Required insurance shall be maintained from the commencement date through the completion date of the work undertaken by the subgrantee or contractor under the approved Work Program.
1. Minimum Scope of Insurance. Coverage shall be at least as broad as:
a. Insurance Services Office (“ISO”) Commercial General Liability coverage (occurrence Form CG 0001) or ISO Comprehensive General Liability form (1973) or comparable with Broad Form Comprehensive General Liability endorsement.
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b. Automobile Liability coverage - ISO Form Number CA 0001, Code 1 (any auto).
c. Workers’ Compensation insurance as required by the Labor Code of the State of California.
2. Minimum Limits of Insurance. Grantee shall maintain coverage limits no less than:
a. General
Liability:
(Including operations,
products and
completed operations,
as applicable)
$1,000,000 per occurrence for bodily injury, personal
injury and property damage. If Commercial General
Liability Insurance or other form with a general
aggregate limit is used, either the general aggregate
limit shall apply separately to the activities under this agreement or the general aggregate limit shall be twice the required occurrence limit.
b. Automobile
Liability:
$1,000,000 per accident for bodily injury and property
damage.
3. Use of Watercraft. If the subgrantee or contractor is to engage in project work involving the use of watercraft, it shall provide and maintain insurance covering injury to person or property in connection with the use of watercraft, which may include, as appropriate, an endorsement to a Commercial General Liability policy covering non-owned watercraft liability or Protection and Indemnity Insurance or Jones Act coverage. Coverage shall be in a reasonable amount in light of the nature of the activity and shall be documented and approved by the Executive Director.
4. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the Executive Director.
5. Required Provisions. Each insurance policy required by this section shall be endorsed to state that coverage shall not be canceled by either party, except after thirty days’ prior written notice by certified mail, return receipt requested, has been given to the OPC. The general liability and automobile liability policies are to contain, or to be endorsed to contain, the following provisions:
a. The State of California, its officers, agents, and employees are to be covered as insured with respect to liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the Grantee; and with respect to liability arising out of work or operations performed by or on behalf of the Grantee including materials, parts or equipment furnished in connection with such work or operations.
b. For any claims related to this agreement, the Grantee’s insurance coverage shall be primary insurance with respect to the State of California, its officers, agents and employees.
Docusign Envelope ID: 69930DD7-4EF4-47B3-83E6-7D9F85B36802 C0227116 Fairfield-Suisun Sewer District
Solano Bayshore Resiliency Project
c. Coverage shall not extend to any indemnity coverage for the active negligence of the additional insured in any case where an agreement to indemnify the additional insured would be invalid under Subdivision (b) of Section 2782 of the Civil Code.
6. Acceptability of Insurers. Insurance shall be placed with insurers admitted to transact business in the State of California and having a current Best’s rating of “B+:VII” or better or, in the alternative, acceptable to the OPC and approved in writing by the Executive Director.
7. Verification of Coverage. The Grantee shall furnish the Executive Director with original certificates and amendatory endorsements effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the Executive Director before work commences. The OPC reserves the right to require complete, certified copies of all required insurance policies, including endorsements affecting the coverage, at any time.
8. Premiums and Assessments. The OPC is not responsible for premiums and assessments on any insurance policy.
9. Indemnity. The grantee shall agree to indemnify and hold harmless the State of California, acting by and through the OPC, and any employee or agent thereof harmless from any liability, loss or damage that may be suffered as a result of claims, demands, costs or judgments against them arising out of the activities to be carried out pursuant to the obligations of this Agreement, including, but not limited to, the use by Grantee of results obtained from the activities performed under this agreement; provided, however, that any such liability, loss or damage resulting from this agreement was not caused by the gross negligence or malfeasance of the OPC, its employees or agents.
Docusign Envelope ID: 69930DD7-4EF4-47B3-83E6-7D9F85B36802 C0227116 Fairfield-Suisun Sewer District
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CNRA OPC WP 001 Page 1 of 12
State of California Natural Resources Agency
Ocean Protection Council
Grantee Name: Fairfield-Suisun Sewer District
Project Title: Solano Bayshore Resiliency Project
Agreement Number C0227116
Term of Agreement: Upon Approval Through September 30, 2027 Project Summary:
The Solano Bayshore Resiliency Project (Project) is a collaborative, multi-jurisdictional adaptation planning effort facilitated through the Solano Resiliency Roundtable. Aligned with the Bay Conservation and Development Commission's (BCDC) Regional Shoreline Adaptation Plan (RSAP), this project includes:
• Task 1 – Project Planning, Management, and Coordination; • Task 2 – Community Outreach and Engagement;
• Task 3 – Sea Level Rise Vulnerability Assessment; and • Task 4 – Development of a Multi-jurisdictional Regional Shoreline Action Plan for unincorporated Solano County and the cities of Vallejo, Fairfield, Suisun City, and Benicia.
Building on previous studies, the Project will ultimately include evaluation of the feasibility of nature-based, green, and hybrid adaptation solutions, and aligning with BCDC RSAP Guidelines. Focus areas include vulnerable regions within the project area and the Suisun Marsh, the largest remaining wetland in the San Francisco Bay Area, accounting for over 10% of California's remaining wetlands.
The project will guide place-based community planning and critical infrastructure investment decisions while prioritizing equitable engagement with historically underrepresented communities across the project area for fair and inclusive outcomes.
This effort directly advances the Ocean Protection Council’s (OPC) Strategic Plan objectives, specifically:
Commented [HT1]: Can we add in a cover
sheet before this that is clear that this is “Exhibit
A”? I’m concerned that there are references to
Exhibit A all throughout the subaward agreement,
but nothing clearly identifies this as Exhibit A.
Commented [TB2R1]: Cover Sheet will be
added in PDF AdobeSign upon approval of Draft
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CNRA OPC WP 001 Page 2 of 12
• Objective 1.1: Build resiliency to sea-level rise, coastal storms, erosion, and flooding by informing adaptation planning with localized vulnerability assessments and prioritized solutions.
• Objective 1.3: Improve understanding of climate impacts on California’s coast and ocean through data gathering, hazard mapping, and regional knowledgesharing. • Objective 2.2: Enhance engagement with underserved communities via inclusive outreach, community workgroups, and youth engagement strategies. • Objective 3.1: Protect and restore coastal and marine ecosystems by evaluating the feasibility of nature-based and hybrid infrastructure to increase ecosystem resilience.
Objective:
Through development of a science-based vulnerability assessment and a multijurisdictional shoreline action plan (MSAP), the project aims to identify and prioritize adaptation strategies that protect people, critical services, and natural resources from the accelerating threats of sea level rise and coastal flooding. By coordination across jurisdictions (Solano County and the cities of Vallejo, Fairfield, Suisun City, and Benicia), this project enhances regional capacity to plan proactively, share resources, and respond collectively to climate-driven shoreline hazards.
This effort aims to serve as a model for inclusive governance and integrated planning that centers historically underserved communities. The project will meet RSAP's Equity Assessment Standard through comprehensive community engagement, ensuring meaningful consultation and incorporation of the needs and perspectives of vulnerable, historically underrepresented communities in all aspects of sea level rise adaptation planning. The project will support climate resilience through meaningful community engagement, regional knowledge-sharing, and the co-creation of locally relevant solutions. By aligning with the BCDC’s RSAP and SB 272, this work directly advances statewide goals for climate adaptation while addressing localized flood risks, infrastructure vulnerabilities, and environmental justice priorities along the Solano Bayshore.
Project Tasks and Deliverables:
Task 1: Project Planning, Management, and Coordination
Description: Task 1 involves coordinating activities of the project team, managing resources, and ensuring that the project progresses smoothly and on schedule. This task includes regular reporting, ongoing project management meetings, Technical Advisory Committee (TAC) meetings, and BCDC consultation throughout the program period.
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CNRA OPC WP 001 Page 3 of 12
Subtasks:
1.1 Design / Launch Solano County Sea Level Rise / Climate Resilience Initiative Progress toward RSAP Element A: Planning Process
Approach Outcomes/ Deliverables
Coordination meetings with the Project Team, TAC,
BCDC, and Technical Consultants to establish project
goals, timelines, and expectations. The Project Team,
including FSSD, the County, engagement partner, and
technical consultants, meet every two weeks to discuss
project progress.
The TAC meets every six to eight weeks to discuss
project milestones.
Meeting notes and project
roadmap
Launch Regional Resiliency Website & portal to access
data set and knowledge products
Website and data-sharing
portal
1.2 Roundtable and TAC Participation & Coordination
Progress toward RSAP Element A: Planning Process
Approach Outcomes/ Deliverables
Attendance and active participation in bi-monthly
Roundtable meetings to provide technical oversight and
ensure consistent progress
Meeting notes, technical
recommendations
Launch Regional Resiliency Website & portal to access
data set and knowledge products
Website and data-sharing
portal
1.3 Grant Management and Reporting
Progress toward RSAP Element A: Planning Process
Approach Outcomes/ Deliverables
Prepare quarterly reports detailing milestones and
deliverables completed
Quarterly reports, milestone
achievement documentation
Continuous coordination and contracting with
subcontractors, scheduling and facilitating regular TAC meetings to track progress
Periodic reports, invoices,
project status updates
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The Project Team, including FSSD, the County,
engagement partner, and technical consultants, meet
every two weeks to discuss project progress
The TAC meets every six to eight weeks to discuss
project milestones
Communication with BCDC and OPC regarding project
updates.
As part of the TAC, BCDC will be updated every six to
eight weeks on key milestones such as the Vulnerability Assessment
Ad hoc meetings with BCDC and OPC will be
scheduled as needed/requested.
BCDC and OPC
communication at key
project milestones
Task 2: Community Outreach and Engagement
Description: This task involves designing and implementing a comprehensive community engagement strategy to ensure broad and equitable community involvement, particularly among Disadvantaged Communities and marginalized groups.
This includes website development, social media campaigns, and organizing community meetings.
Subtasks:
2.1 Conduct Social Media Campaign
Progress toward RSAP Element A: Planning Process
Meets the Equity Assessment Standard
Approach Outcomes/ Deliverables
Lead a two-year social media campaign to engage the
public through Instagram, Facebook, and Nextdoor,
using Greenbelt Alliance as the community partner,
with targeted outreach to historically underrepresented communities and content in multiple languages as
appropriate
Ongoing social media
campaign
2.2 Host Quarterly Community Meetings
Progress toward RSAP Element A: Planning Process
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CNRA OPC WP 001 Page 5 of 12
Approach Outcomes/ Deliverables
Host meetings in rotating locations across the project
area (Vallejo, Suisun City, Benicia, Fairfield) offering multiple opportunities for public input
Proposed topics include:
• Review asset exposure and identify potential
cascading impacts
• Brainstorm and refine adaptation strategies
• Finalize adaptation strategies and discuss
potential Nature-Based Solutions (NBS) sites
Meeting summaries, feedback
forms, and attendance records
2.3 Develop Community Engagement Plan
Progress toward RSAP Elements A: Planning Process, B: Existing Conditions Meets the Equity Assessment Standard
Approach Outcomes/ Deliverables
Identify and engage communities at risk through
targeted outreach, focusing on those
disproportionately affected by sea level rise,
particularly near-shore low-income communities.
Develop an engagement plan grounded in
vulnerability maps and demographic data
Community Engagement Plan,
risk maps, engagement
strategies
Consider impact of policy changes, particularly on
vulnerable communities
Create accessible materials—
reports, executive summaries,
infographics—that convey the
plan’s key findings and
recommendations to diverse
audiences.
2.4 Convening Community Workgroups
Progress toward RSAP Elements A: Planning Process, D: Adaptation Strategies and Pathways
Meets the Equity Assessment Standard
Approach Outcomes/ Deliverables
Docusign Envelope ID: 69930DD7-4EF4-47B3-83E6-7D9F85B36802 C0227116 Fairfield-Suisun Sewer District
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CNRA OPC WP 001 Page 6 of 12
Establish Community Workgroups in Disadvantaged
Communities for direct input and decision-making
Workgroup formation, reports,
meeting notes
2.5 Engage Youth through a Science Program*
Progress toward RSAP Element A: Engaging community members and local effected parties
Approach Outcomes/ Deliverables
Involve middle and high school students in science
programs related to sea level rise and climate
adaptation, led by Solano Resource Conservation
District and Sustainable Solano
Completion of youth
programming, Youth
engagement reports, program
curriculum
*NOTE: This work (Subtask 2.5) is being funded through an existing agreement with the Governor’s Office of Planning and Research. No OPC funding is used for this subtask.
Task 3: Sea Level Rise Vulnerability Assessment and Data/Information Gathering Description: Task 3 will assess the vulnerabilities of the Solano Bayshore area to sea level rise, including gathering data and conducting hazard mapping. The goal is to create a comprehensive vulnerability assessment and data set to inform adaptation strategies.
Subtasks:
3.1 Define Vulnerability Assessment Goals
Progress toward RSAP Element A: Planning Process
Approach Outcomes/ Deliverables
Collaboratively define the assessment objectives
through TAC meetings, community consultations, and
youth programming
Vulnerability assessment
goals and documentation
3.2 Identify and Collect Data
Progress toward RSAP Elements B: Existing Conditions, C: Vulnerability Assessment Approach Outcomes/ Deliverables
Conduct a gap analysis to identify missing data and
complete the data set, integrating Solano County into
Vulnerability assessment
goals and documentation
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CNRA OPC WP 001 Page 7 of 12
broader sea level rise and groundwater condition
mapping
Review existing assessments, studies, and plans
related to SLR and climate resilience in the project
area
Incorporate review into
vulnerability assessment
report
Perform hazard mapping to assess asset exposure
and create vulnerability maps for people, assets, and
services in the project area
Data collection reports,
updated vulnerability maps.
3.3 Conduct Hazard Mapping and Asset Exposure Assessment Progress toward RSAP Element C: Vulnerability Assessment Approach Outcomes/ Deliverables
Perform hazard mapping to assess asset exposure
and create vulnerability maps for people, assets, and
services in the project area
Hazard maps, exposure
assessment reports
Prepare a draft and final vulnerability assessment,
addressing key sectors and vulnerability criteria
outlined in the RSAP Guidelines
Vulnerability assessment
reports, maps, and data sets
Task 4: Multi-jurisdictional Regional Shoreline Adaptation Plan Subtasks:
4.1 Define Adaptation Plan Goals and Prioritization Criteria Progress toward RSAP Element D: Adaptation Strategies and Pathways Approach Outcomes/ Deliverables
Define the regional vision and action plan goals
working with the TAC, Roundtable, and community
groups
Adaptation plan goals,
prioritization criteria
Prepare a draft and final vulnerability assessment,
addressing key sectors and vulnerability criteria
outlined in the RSAP Guidelines
Vulnerability assessment
reports, maps, and data sets
4.2 Identify Adaptation Pathways and Strategies
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Progress toward RSAP Element D: Adaptation Strategies and Pathways Approach Outcomes/ Deliverables
Identify a range of adaptation strategies, including
green, green-gray, and gray infrastructure
alternatives, tailored to different shoreline reaches
List of adaptation pathways,
strategy options
Integrate vulnerability findings into strategy
development to ensure adaptation approaches directly
address identified risks
Updated vulnerability
assessment with integrated
adaptation strategies and riskstrategy alignment maps
4.3 Prioritize Adaptation Solutions
Progress toward RSAP Elements D: Adaptation Strategies and Pathways, G: Project List
Approach Outcomes/ Deliverables
Using a community-driven framework, prioritize at
least six place-based adaptation solutions for
implementation
Finalized list of prioritized
solutions
Apply vulnerability assessment findings to inform
solution prioritization and update assessment with
selected priorities
Updated vulnerability
assessment with prioritization
analysis and implementation
maps
4.4 Develop Project Concept Designs
Progress toward RSAP Elements F: Project Implementation Plan and Funding Strategy, G: Project List
Approach Outcomes/ Deliverables
Develop 5% design concepts for six prioritized
adaptation projects, including implementation plans
5% design concepts, project
cost estimates
Refine vulnerability assessment with project-specific
risk analysis to support detailed design development
Updated vulnerability
assessment incorporating
project-level analysis and
design-informed risk maps
4.5 Implementation Plan and Funding Strategy
Docusign Envelope ID: 69930DD7-4EF4-47B3-83E6-7D9F85B36802 C0227116 Fairfield-Suisun Sewer District
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CNRA OPC WP 001 Page 9 of 12
Progress toward RSAP Element F: Project Implementation Plan and Funding Strategy Approach Outcomes/ Deliverables
Develop an implementation plan with funding
strategies and a monitoring program for long-term
adaptation
Implementation plan, funding
strategy, monitoring program,
website updates
4.6 Completion of Draft Multijurisdictional Shoreline Adaptation Plan, Preparation for Council Adoption
Develop Summary of Policy Changes Necessary
Progress toward RSAP Element E: Land Use and Policy Plan Approach Outcomes/ Deliverables
Completion of full MSAP for all jurisdictions, pulling
together Elements A-G, comments, and revisions as
necessary
Draft and final MSAP for all
jurisdictions
Council adoption for each jurisdiction is expected in
the fourth quarter of 2027
Adoption timelines, council
resolution drafts, jurisdictional
coordination documentation
Accessibility:
All public-facing products will be produced in accordance with California Department of Rehabilitation guidelines as per https://dor.ca.gov/Home/WebAccessibilityToolkit.
Project Timeline:
Outcomes/Deliverables as outlined above will be submitted to OPC at the end of the task timeline. See the project timeline in the GANNT chart below.
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CNRA OPC WP 001 Page 10 of 12
Year 1 - 2025
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Task 1
Task 2 EP
Task 3
Task 4
Year 2 - 2026
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Task 1
Task 2
Task 3 DFT
VA FNL VA
Task 4
Year 3 - 2027
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Task 1
Task 2
Task 3
Task 4 DFT
SLR
FNL
SLR
EP = Engagement Plan (Subtask 2.3)
DFT VA = Draft Vulnerability Assessment (Subtask 3.1 – 3.3) FNL VA = Final Vulnerability Assessment (Subtask 3.1 – 3.3) DFT SLR = Draft Sea Level Rise Multijurisdictional Shoreline Adaption Plan (Subtask 4.6) FNL SLR = Final Sea Level Rise Multijurisdictional Shoreline Adaptation Plan (Subtask 4.6)
Docusign Envelope ID: 69930DD7-4EF4-47B3-83E6-7D9F85B36802 C0227116 Fairfield-Suisun Sewer District
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CNRA OPC WP 001 Page 11 of 12
Budget:
Task 1 Task 2 Task 3 Task 4 Total
Personnel $83,540 $86,140 $203,930 $278,930 $652,540
Subaward(s) $0 $217,900 $119,043 $402,230 $739,173
Task Total $83,540 $304,040 $322,973 $681,160 $1,391,713 Agreement Total: $1,391,713
Personnel Breakdown:
Title Maximum Hourly
Rate (Fully Burdened)
Director of Environmental Services, FSSD $275.00
Senior Planner, County $240.00
County GIS 1 $215.00
County GIS 2 $255.00
County GIS 3 $300.00
City Allocations:
City staff allocations for their partnership in this multi-jurisdictional plan are made in consideration of three metrics (with an equal division to each metric): Miles of shoreline, city population, and population below 3 feet. These allocations are reflected as direct subawards, not personnel (which applies only to FSSD and Solano County staff as direct grantees).
Metric
City Miles of
Shoreline Population
Population
below 3 feet
(According to
Climate Central)
Allocation
# of hours
(at $250
fully loaded
rate)
Suisun City 2.32 28,840 2257 $131,592.70 526
Fairfield 1.92 120,339 27 $63,284.38 253
Vallejo 18.29 121,558 262 $142,659.20 571
Benicia 9.82 26,033 213 $62,463.72 250
Docusign Envelope ID: 69930DD7-4EF4-47B3-83E6-7D9F85B36802 C0227116 Fairfield-Suisun Sewer District
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CNRA OPC WP 001 Page 12 of 12
Agreement Contacts:
Grantee: Fairfield-Suisun Sewer District
Contact Name: Meg Herston
Contact Number: 925-978-6358 (Cell/Text)
Contact Address: 1010 Chadbourne Road
Fairfield CA 94534
Contact Email: [email protected]
California Natural Resources Ocean Protection Council
Contact Name: Ella McDougall
Contact Number: (916) 653-5656
Contact Address: 715 P Street, 20th Floor
Sacramento, CA 95814
Contact Email: [email protected]
CONSENT CALENDAR 8.L.
DATE: April 28, 2026
TO: Mayor and Members of the City Council
FROM: Beth Schoenberger, Water Director
SUBJECT: ADOPT A RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO
SIGN A LETTER OF UNDERSTANDING WITH THE SOLANO COUNTY WATER
AGENCY, THE FORM OF WHICH IS TO BE APPROVED BY THE CITY ATTORNEY, FOR A ONE-TIME TRANSFER OF UP TO 2,000 ACRE-FEET OF VALLEJO 2026 STATE
WATER PROJECT WATER SUPPLIES WITH ANOTHER STATE WATER CONTRACTOR
IN EXCHANGE FOR AN ADMINISTRATIVE FEE
RECOMMENDATION
Authorize the City Manager to sign a Letter of Understanding with the Solano County Water Agency (SCWA) for a one-time transfer of up to 2,000 acre-feet (AF) of Vallejo’s 2026 State Water Project water supplies with another State Water Contractor in exchange for an administrative fee to be delivered to the City of Vallejo by the Solano County Water Agency.
REASONS FOR RECOMMENDATION
The Water Department seeks opportunities to generate non-rate revenues in order to reduce the burden on rate-payers to fund water system infrastructure projects. Water staff, with support from the City Manager’s Office, identified a potential opportunity to monetize a portion of Vallejo's State Water Project (SWP) source water allocation, leaving sufficient amounts available for projected customer use and future drought storage.
BACKGROUND AND DISCUSSION
Approval of this item would authorize the City Manager to sign a standard-form Letter of Understanding (LOU) with Solano County Water Agency (Agency) at a future date for a one-time transfer of up to 2,000 acre-feet of Vallejo’s 2026 SWP supplies in exchange for an administrative fee, paid to Vallejo. This authorization would be similar to an authorization previously approved by City Council through Resolution No. 25-161 N.C, which was adopted on September 23, 2025, between the City of Vallejo and the Solano County Water Agency (Agency).
Vallejo successfully completed water transfers in 2018 and 2024, resulting in significant revenue for water system infrastructure repair and replacement projects.
A future LOU would contemplate a one-time transfer of up to 2,000 acre-feet (AF) of State Water Project water supplies between SCWA and a potential buyer, in accordance with all applicable laws and the SCWA water exchange and transfer policy. A one-time transfer would only occur if the transaction were conducted before the San Luis Reservoir spills and if the remainder of the City’s water supplies remain adequate.
Strategic Management of Vallejo Water Resources: The City pays for 100% of its State Water Project (SWP) allocation each year, regardless of the allocation ultimately delivered by the State. As a result, the City maintains a significant volume of SWP “carryover” water stored in San Luis Reservoir, which is directly connected to the SWP system and can be readily transferred to other SWP contractors. Based on current supply conditions, Vallejo has sufficient water available in 2026 to transfer up to 2,000 acre-feet. This transfer, and the associated administrative fee, would help offset fixed SWP costs that the City incurs regardless of use, while generating non-rate revenue to support infrastructure investments and reduce costs borne by ratepayers.
Date: April 28, 2026
Subject: ADOPT A RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO
SIGN A LETTER OF UNDERSTANDING WITH THE SOLANO COUNTY WATER
AGENCY, THE FORM OF WHICH IS TO BE APPROVED BY THE CITY ATTORNEY, FOR A ONE-TIME TRANSFER OF UP TO 2,000 ACRE-FEET OF VALLEJO 2026
STATE WATER PROJECT WATER SUPPLIES WITH ANOTHER STATE WATER
CONTRACTOR IN EXCHANGE FOR AN ADMINISTRATIVE FEE
Water Transfers and Exchanges Defined: The terms “transfer” and “exchange” are both used because the transaction is not a sale, but a transfer of a volume of water, in exchange for a negotiated administrative fee paid to the municipality from which the water is transferred.
Role of Solano County Water Agency Facilitator Role: The State Department of Water Resources (DWR) controls water rights to the State Water Project (SWP) water statewide. DWR subcontracts with regional water management agencies to administer SWP water rights. The City of Vallejo’s SWP water allocation is administered by the Solano County Water Agency (Agency). All water agencies in Solano County are members of the Agency, along with Vallejo. One aspect of the Agency’s role is to facilitate, track, and administer transfers (also referred to as “exchanges”) of SWP water among water agencies.
The Agency is facilitating all aspects of the water transfer including collecting the administrative fee on Vallejo’s behalf and transferring it promptly to Vallejo. The Agency receives no compensation for facilitating the exchanges - financial or in the form of water - as these transfers are within the scope of the Agency’s role on behalf of its member agencies. The Agency's Master Contract with DWR assures timely transfer of the administrative fee revenue.
Role of the Department of Water Resources: DWR determines yearly allocations of SWP water volumes to water agencies statewide. In 2025, agencies to the south received only 50% of their total DWR allotment than Solano County water agencies. Consequently, demand for SWP water from southern agencies increased.
Agency staff identified a few water agencies south of Solano County seeking available SWP raw water this year. Vallejo’s diversified water portfolio puts the City in a strong position for a one-time transfer of SWP water south, while still retaining ample volume to reliably meet customer demands and sustain and build storage for any potential drought. This transfer would put water to beneficial use, and using the projected revenues from the transfer to support additional capital infrastructure projects otherwise funded by rate payers.
Water Transfers and Administrative Fee: Under the Agency’s contract with DWR, the transfer of Vallejo’s SWP water will be administered by the Agency. The Agency is in negotiations with other State Water Project contractors. In the exchange transaction, the City of Vallejo’s SWP water would be transferred to one or more SWP contractors this year in exchange for the negotiated administrative fee.
Under the Agency’s contract with DWR, an administrative fee may be charged for this exchange. For the 2026 exchange, the minimum fee agreed upon between SCWA and the City is $300/acre-foot, resulting in up to $600,000 for Vallejo’s estimated 2,000 acre-feet of SWP water exchanged. The 2026 fee amount is still under discussion. Transfers among the Agency’s member agencies happen routinely.
Prior Successful Water Transfers: This proposed transfer is similar to the 2018, 2024, and 2025 water transfers. In addition to Vallejo, other Agency member agencies planning on doing one-time SWP transfers in 2026 are Benicia, Fairfield, and Vacaville. The terms of those transfers will match Vallejo's.
FISCAL IMPACT
There is no fiscal impact on the General Fund from this proposed action. If approved, a State Water Project Contractor would pay the City of Vallejo a fee to transfer up to 2,000 acre-feet. Based on an estimated fee range of $200 to $400 per acre-foot, this would generate approximately $400,000 to $800,000 in fees which
Date: April 28, 2026
Subject: ADOPT A RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO
SIGN A LETTER OF UNDERSTANDING WITH THE SOLANO COUNTY WATER
AGENCY, THE FORM OF WHICH IS TO BE APPROVED BY THE CITY ATTORNEY, FOR A ONE-TIME TRANSFER OF UP TO 2,000 ACRE-FEET OF VALLEJO 2026
STATE WATER PROJECT WATER SUPPLIES WITH ANOTHER STATE WATER
CONTRACTOR IN EXCHANGE FOR AN ADMINISTRATIVE FEE
will be recorded as revenue in the Water Enterprise Capital Fund, reducing the burden on rate payers to fund water system infrastructure projects.
ENVIRONMENTAL REVIEW
For the exchange of water, under CEQA requirements, the Solano County Water Agency is the “Lead Agency,” and the City is a “Responsible Agency.” The Solano County Water Agency plans to file a Notice of Exemption based upon the Class 1 (CEQA Guidelines Section 15301) and Class 6 (CEQA Guidelines Section 15306) categorical exemptions.
ATTACHMENTS
1. Reso_2026_Water_Transfer_CMSignLOU_Resolution CAO Stamp
CONTACT
Beth Schoenberger, Water Director (510) 648-5439
[email protected]
Approved as to form:
By: for
Veronica Nebb, City Attorney
RESOLUTION NO. 26-________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO APPROVING AND
AUTHORIZING THE CITY MANAGER TO SIGN A LETTER OF UNDERSTANDING WITH
THE SOLANO COUNTY WATER AGENCY, THE FORM OF WHICH IS TO BE APPROVED BY THE CITY ATTORNEY, FOR A ONE-TIME TRANSFER OF UP TO 2,000 ACRE-FEET OF VALLEJO 2026 STATE WATER PROJECT WATER SUPPLIES WITH ANOTHER STATE
WATER CONTRACTOR
WHEREAS, the City is a member of the Solano County Water Agency (SCWA) and pays SCWA to receive an allocation of State Water Project (SWP) water every year; and WHEREAS, the volume allocation for the SWP for water year 2025-2026 is relatively high at 40%, at the time of this meeting; and
WHEREAS, the City pays for 100% of an allocation of SWP every year regardless of the allocation provided by the State; and
WHEREAS, the City has adequate water storage reserves such that the City can support a onetime transfer in 2026 of up to 2,000 acre-feet of SWP water without negatively impacting the City’s ability to meet the water needs of its customers; and
WHEREAS, the City is in a position of being able to potentially monetize available water by transferring it to another agency on the SWP who holds a contract to receive water deliveries from the SWP in exchange for a negotiated administrative fee; and WHEREAS, the contract for the water sale would be between SCWA and the buyer; and WHEREAS, SCWA would handle the transfer and collect the charges and convey the collected charges to the City; and
WHEREAS, the City would enter into a Letter of Understanding with SCWA to act as the passthrough entity for transfer of the water and collection of the fees for the transferred water.
NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Vallejo hereby approves and authorizes the City Manager, or their designee, to execute a Letter of Understanding with SCWA in a form approved by the City Attorney at a later date during the 2026 Water Year (October 2025-Sept 2026) for a one-time transfer of up to 2,000 acre-feet of Vallejo 2026 State Water Project Water with another State Water Contractor with collected transfer fees to be paid to Vallejo through SCWA.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF VALLEJO at a regular meeting held on April 28, 2026, with the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_________________________________________
ANDREA SORCE, MAYOR
ATTEST: _________________________________________
DAWN G. ABRAHAMSON, CITY CLERK
CONSENT CALENDAR 8.M.
DATE: April 28, 2026
TO: Mayor and Members of the City Council
FROM: Erik Rzomp, Executive Assistant to Mayor Sorce
SUBJECT: AUTHORIZE THE COUNCIL TO APPROVE A PROCLAMATION RECOGNIZING MAY 2026 AS TOURISM MONTH
RECOMMENDATION
Vallejo City Council to approve a proclamation recognizing May 2026 as Tourism Month
REASONS FOR RECOMMENDATION
Tourism is the second largest employer in Vallejo. The proclamation calls attention to the importance of tourism to the local economy. The City of Vallejo has recognized Tourism Month in the past. Granting of this proclamation is in accordance with Vallejo City Council Policy and Procedure for Issuance of Ceremonial Documents.
BACKGROUND AND DISCUSSION
Tourism is a thriving industry in California and our state has the largest market share of any other U.S. state.
In 2016, the California Legislature passed a bipartisan resolution declaring May as California Tourism Month — highlighting tourism’s role as a key economic driver.
Visit California annually releases an economic impact numbers report produced by Dean Runyan Associate, Inc. The report describes economic activity associated with travel throughout the state, detailing important trends within industry. Spending, employment, earnings and tax revenue are the primary indicators used to measure travel’s economic contribution.
According to Dean Runyan Associates, Inc. travel spending in Solano County for 2025 reached $987.3 million.
Travel spending includes accommodations, transportation and rental cars, restaurants, retail stores, attractions, gasoline service stations, and other businesses that serve travelers.
The Tourism Month proclamation will be presented at the Annual Visit Vallejo Tourism Luncheon on May 8, 2026.
FISCAL IMPACT
None.
ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.
ATTACHMENTS
1. 04282026 Proclamation May 2026 Tourism Month in Vallejo signed
Date: April 28, 2026
Subject: AUTHORIZE THE COUNCIL TO APPROVE A PROCLAMATION RECOGNIZING MAY 2026 AS TOURISM MONTH
CONTACT
Erik Rzomp, Executive Assistant to Mayor Sorce (707) 648-4377 [email protected]
PROCLAMATION
DECLARING MAY 2026 AS TOURISM MONTH
WHEREAS, National Tourism Week was established in 1983 when the United States Congress passed a joint resolution proclaiming the first full week of May as National Travel and Tourism Week, designed to promote public awareness of the powerful economic, social, and cultural importance of travel and tourism; and WHEREAS, May 3-9, 2026, marks the 43rd anniversary of National Travel and Tourism Week celebrating the industry’s critical role in powering economies, communities, and connections. Travel is integral to every industry an everything we do; and
WHEREAS, travel to and within the United States provides significant economic benefits for the nation; and WHEREAS, the travel and tourism industry ranks as one of the largest employers in the United States and is the second largest employer in the City of Vallejo; and
WHEREAS, the travel and tourism industry in Vallejo is vital to our economic stability and growth, while promoting understanding and appreciation of Vallejo's history, geography and culture; and WHEREAS, travel contributes to personal growth, health, professional advancement, education, cultural understanding, and the positive enhancement of Vallejo's image; and WHEREAS, travel can serve as a catalyst to help move the Vallejo economy forward.
NOW, THEREFORE, BE IT PROCLAIMED, that I, Andrea Sorce, Mayor of the City of Vallejo, and the Vallejo City Council, do hereby declare the month of May 2026 as Tourism Month and call upon the people of Vallejo to observe this summer with appropriate ceremonies and activities to Stay, Play & Explore in Vallejo.
Dated: May 8, 2026
________________________________________
ANDREA SORCE, MAYOR
Vice Mayor Diosdado ‘JR’ Matulac, District 2
Council Member Peter Bregenzer, District 5
Council Member Helen-Marie Gordon, District 6
Council Member Tonia Lediju, District 3
Council Member Alexander Matias, District 1
Council Member Charles Palmares, District 4
ACTION ITEM 9.A.
DATE: April 28, 2026
TO: Mayor and Members of the City Council
FROM: Stephanie Sifuentes, Human Resources Director
SUBJECT: ADOPT A RESOLUTION APPOINTING HARRY BLACK AS INTERIM CITY MANAGER,
APPROVING AN EMPLOYMENT AGREEMENT BETWEEN THE CITY OF VALLEJO AND
HARRY BLACK, APPROVING A NEW SALARY FOR THE CITY MANAGER CLASSIFICATION, AMENDING THE FY25-26 SALARY PLAN, AND AUTHORIZE THE
MAYOR TO EXECUTE SAME
RECOMMENDATION
Adopt a resolution appointing Harry Black as Interim City Manager, approving an Employment Agreement between the City of Vallejo and Harry Black, approving a new salary for the City Manager classification, amending the FY25-26 salary plan, and authorizing the Mayor to execute same.
REASONS FOR RECOMMENDATION
The City Manager plays a critical leadership role in the City of Vallejo as an organization, and that in turn is reflected in the community. The recommended actions position the City to secure a seasoned expert with proven experience implementing improvements in cities facing similar challenges to Vallejo, not just to ensure continued operations, but to set Vallejo on a path to success.
BACKGROUND AND DISCUSSION
Previous City Manager Andrew Murray’s resignation was effective April 16, 2026. Council wanted to move quickly but intentionally to find an interim city manager to ensure continued operations and to drive the City forward. Someone with seasoned operational expertise, high ethical standards, and swift, decisive leadership, who could assess the organization, establish best practices for a modern municipality, and who could come in and implement needed changes throughout the organization to ensure our success.
The Mayor, Councilmembers, and the HR Director reached out to professional networks, to obtain referrals for highly qualified Interim City Manager candidates that would match Vallejo’s current needs. We received interest from four candidates. As allowed under the Brown Act, City Council met in closed session on April 20, 2026 to interview three highly qualified candidates for Interim City Manager. After considerable review and discussion regarding all of the candidates' backgrounds and experience, Council made a unanimous decision to select Mr. Harry Black. Council met again in closed session on April 23, 2026 to negotiate the terms of the employment agreement between the City and Mr. Black. Following direction provided by Council in closed session, staff brings forward this item for Council to consider adopting resolutions (1) appointing Harry Black as Interim City Manager effective May 16, 2026, (2) approving an employment agreement with Mr. Black as attached in Exhibit 1A, (3) approving a new salary for the City Manager classification, and (4) amending the salary plan to include the new salary on the salary schedule.
Mr. Black brings more than three decades of executive leadership in local government, having served as City Manager, Chief Administrative Officer, and Chief Financial Officer in several major U.S. cities. Over the course of his career, he has developed a reputation for thoughtful leadership in public financial management, strategic planning, economic and community development, and performance-based governance.
Date: April 28, 2026
Subject: ADOPT A RESOLUTION APPOINTING HARRY BLACK AS INTERIM CITY MANAGER,
APPROVING AN EMPLOYMENT AGREEMENT BETWEEN THE CITY OF VALLEJO
AND HARRY BLACK, APPROVING A NEW SALARY FOR THE CITY MANAGER CLASSIFICATION, AMENDING THE FY25-26 SALARY PLAN, AND AUTHORIZE
THE MAYOR TO EXECUTE SAME
Throughout his career, Mr. Black has guided a number of initiatives focused on strengthening fiscal sustainability and enhancing the effectiveness of municipal operations. As Chief Financial Officer for the City of Baltimore, he and his colleagues developed and implemented the City’s Ten-Year Financial Plan, a comprehensive framework for long-range fiscal planning that addressed a projected cumulative ten-year structural budget deficit of approximately $750 million. In Cincinnati, he led the City’s Capital Acceleration Plan, an effort that increased the pace of capital project delivery and improved the efficiency of project execution. In Richmond, Virginia, he advanced the “City of the Future” initiative, a broad community revitalization effort that supported investments in schools, community facilities, infrastructure improvements, and gateway enhancements. More recently, as City Manager of Stockton, California, Mr. Black oversaw a period marked by structurally balanced budgets, sustained operating surpluses, and consistent clean audit opinions.
Mr. Black has also overseen more than $5 billion in municipal bond transactions, contributing to improved financial positions and bond rating upgrades in multiple jurisdictions. He is a Senior Fellow with the Center for Digital Government and an Elected Fellow of the National Academy of Public Administration. He is also the author of Achieving Economic Development Success: Tools That Work, a practical guide for local governments, published by the International City/County Management Association.
Mr. Black holds a Bachelor of Science in Public Administration from Virginia State University and a Master of Arts in Public Administration from the University of Virginia. In recognition of his contributions to public service, he has been awarded an honorary Doctor of Humane Letters degree from Virginia State University.
Mr. Black has been the recipient of numerous honors and awards, which include Whitney M. Young Jr. Service Award (Cincinnati, Ohio Boy Scouts of America)/San Joaquin County Hispanic Chamber of Commerce, Small Business Advocate of the Year/Stockton NAACP Freedom Fighter Award/Community Medical Centers of Stockton, Community Partner Award and the Virginia State University Presidential Medal.
In his role as Interim City Manager, Mr. Black will focus on ensuring continuity of operations while advancing key City priorities, including fiscal stability, organizational alignment, public safety, and economic development.
He will utilize his operational expertise and decisive leadership to assess the organization, implement best practices for a modern municipality, and help to set Vallejo on a path to success.
The Council selected Mr. Black based on his experience, qualifications, reputation, and the needs of Vallejo during this period of time. He brings a strong background in fiscal management, operations, and public safety coordination. In each of his roles, the organizations he led showed measurable progress, particularly in financial management, operational performance, and major initiatives. That track record is what Vallejo needs right now.
The following is a summary of the terms in the proposed employment agreement, in addition to standard terms and conditions of employment:
• Term: no specified term, however, it is assumed by both Parties that Black’s employment as Interim City Manager shall end once a regular City Manager assumes that office, or unless terminated earlier by either Party in accordance with the provisions of this agreement. • Base Salary: $340,432 annual salary
• Auto Allowance of $500 per month
Date: April 28, 2026
Subject: ADOPT A RESOLUTION APPOINTING HARRY BLACK AS INTERIM CITY MANAGER,
APPROVING AN EMPLOYMENT AGREEMENT BETWEEN THE CITY OF VALLEJO
AND HARRY BLACK, APPROVING A NEW SALARY FOR THE CITY MANAGER CLASSIFICATION, AMENDING THE FY25-26 SALARY PLAN, AND AUTHORIZE
THE MAYOR TO EXECUTE SAME
• Housing Allowance $3,000 / month
• Deferred Compensation: annual maximum plus catch-up, $32,500 annual • COLAs: same time and manner as Unrepresented Group
• 3-month severance
FISCAL IMPACT
If Council approves the new salary for the City Manager classification, it will be budgeted accordingly beginning in FY 26-27. There is a net salary increase of $37,432 per year. If this position is filled on May 16, 2026, the anticipated cost for the salary increase excluding benefits for the remainder of FY 25-26 would be roughly $4,319 which will be covered by vacancy savings.
ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.
ATTACHMENTS
1. Attachment 1 - Resolution to Appoint Interim City Manager and Approve Agreement CAO Stamp
2. Attachment 2 - Resolution to Approve a New Salary_City Manager CAO Stamp
3. Attachment 3 - Resolution to Amend FY25-26 Salary Plan CAO Stamp
4. Exhibit 1A - Employment Agreement_Interim City Manager_Black, Harry - CAO Stamp
5. Exhibit 3A - FY 25-26 FTE Listing
6. Exhibit 3B - Salary Schedule_City Manager_05.16.26
CONTACT
Stephanie Sifuentes, Human Resources Director (707) 649-4852 [email protected]
ATTACHMENT 1
RESOLUTION NO. _______ N.C.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO, APPOINTING HARRY E. BLACK AS THE INTERIM CITY MANAGER, APPROVING
AN EMPLOYMENT AGREEMENT BETWEEN THE CITY OF VALLEJO AND HARRY E. BLACK AND AUTHORIZING THE MAYOR TO EXECUTE THE SAME WHEREAS, the City Council has determined that Harry Black is qualified to serve as Interim City Manager of the City of Vallejo; and
WHEREAS, an employment agreement has been prepared that sets forth the duties, compensation, and other terms and conditions of employment for Mr. Black; and WHEREAS, the City Council desires to appoint Mr. Harry E. Black as Interim City Manager and to approve the Interim City Manager Employment Agreement attached to this Resolution as Exhibit 1A.
NOW, THEREFORE BE IT RESOLVED that the Council of the City of Vallejo does hereby resolve as follows:
Section 1. Appointment of Interim City Manager. The City Council appoints Mr. Harry E. Black as Interim City Manager for the City of Vallejo effective May 16, 2026.
Section 2. Approval of Employment Agreement. The City Council approves the Employment Agreement between the City of Vallejo and Mr. Harry E. Black, which is attached hereto as Exhibit 1A and incorporated herein by this reference and authorizes the Mayor to execute said Agreement.
Adopted by the City Council of the City of Vallejo at a regular meeting held on April 28, 2026, with the following vote:
AYES:
ABSENT:
ABSTAIN:
NOES:
__________________________________
ATTACHMENT 1
ANDREA SORCE, MAYOR
ATTEST:
_______________________________________
DAWN ABRAHAMSOM, CITY CLERK
ATTACHMENT 2
RESOLUTION NO. 26 - ___N.C.
APPROVING A NEW SALARY FOR THE POSITION OF CITY MANAGER AT RANGE CMG
WITHIN THE UNREPRESENTED SALARY SCHEDULE
WHEREAS, a salary range for the position was developed based on a salary comparison that was conducted evaluating similar positions in neighboring cities which are equivalent in size and demographics and to address salary compaction with subordinate positions to ensure internal equity, consistent with Vallejo’s past practice;
WHEREAS, the following salary range, CMG, reflects the Market Median established through that study and addresses internal compaction, also consistent with Vallejo’s past practice, and is appropriate for the City Manager position:
Range
CMG
Step 1 Step 2 Step 3 Step 4 Step 5
Hourly $163.6692
Bi-weekly $13,093.54
Monthly $28,369.33
Annual $340,432.00
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Vallejo approves a new salary range for the City Manager classification as indicated above and directs staff to revise the salary schedule accordingly, effective May 16, 2026.
BE IT FURTHER RESOLVED that the City Council of the City of Vallejo directs staff to revise the City’s current salary plan contained in Resolution 25-211, (the FY 2025-2026 Positions and Salaries Resolution) adopted concurrently with the FY2025-2026 Budget. Such an amendment shall be ratified by Council in the FY 26-27 Budget.
Adopted by the City Council of the City of Vallejo at a regular meeting held on April 28, 2026, with the following vote:
AYES:
ABSENT:
ABSTAIN:
NOES:
__________________________________
ATTACHMENT 2
ANDREA SORCE, MAYOR
ATTEST:
_______________________________________
DAWN ABRAHAMSOM, CITY CLERK
ATTACHMENT 3
RESOLUTION NO. 26 - ___N.C.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO APPROVING A
SALARY PLAN AMENDMENT
WHEREAS, Vallejo Municipal Code section 2.60.340 requires that the City Council adopt an official salary plan through adoption of the annual positions and salaries resolution; and WHEREAS, the City Council approved Resolution 25-113 N.C. on June 24, 2025, adopting the Salary Plan; and
WHEREAS, the City Council has the authority to amend the salary plan via resolution during the Fiscal Year; and
WHEREAS, the Salary Plan consists of the Full-Time Equivalent Listing and the Salary Schedule; and
WHEREAS, Staff is recommending the Salary Plan to be amended, as set forth in Exhibit 3A and Exhibit 3B respectively to add the new salary for City Manager; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Vallejo directs staff to amend the Salary Plan, as shown in Exhibit 3A and 3B attached hereto and incorporated herein, effective May 16, 2026.
Adopted by the City Council of the City of Vallejo at a regular meeting held on April 28, 2026, with the following vote:
AYES:
ABSENT:
ABSTAIN:
NOES:
__________________________________
ANDREA SORCE, MAYOR
ATTEST:
_______________________________________
DAWN ABRAHAMSOM, CITY CLERK
EXHIBIT 1A
INTERIM CITY MANAGER EMPLOYMENT AGREEMENT
BETWEEN
THE CITY OF VALLEJO
AND
HARRY E. BLACK
1. Parties and Date
This Agreement is entered into as of April 28, 2026 by and between the City of Vallejo, California, a municipal corporation (the "City"), and Harry E. Black, an individual ("Black”).
The City and Black are sometimes individually referred to as a "Party" and collectively as "Parties."
2. Recitals
A. The City requires the services of an Interim City Manager; and B. Black has the necessary education, experience, skills and expertise to serve as the City's Interim City Manager; and
C. The City Council of the City (the "City Council") desires to employ Black to serve as the Interim City Manager of City:
D. The Parties desire to execute this Agreement pursuant to the authority of and subject to the provisions of the Charter of the City of Vallejo and the Vallejo Municipal Code:
E. In consideration of these Recitals and the performance by the Parties of the promises, covenants, and conditions herein contained, the Parties agree as provided in this Agreement.
3. Employment
The City hereby employs Harry E. Black as its Interim City Manager, effective May 16, 2026, as a full-time, at-will employee to serve at the pleasure of the City Council, subject to the terms and conditions set forth herein, and Black hereby accepts such employment.
Black’s employment as Interim City Manager has no specified term, however, it is assumed by both Parties that Black’s employment as Interim City Manager shall end once a regular City Manager assumes that office, or unless terminated earlier by either Party in accordance with the provisions of this agreement.
EXHIBIT 1A
4. Commitment and Understandings
A. Black's Commitments
(1) Duties & Authority
(a) Black shall be the chief executive officer of the City and be responsible to the City Council for the proper administration of all affairs of the City. (b) Black shall perform all of the duties of the City Manager as set forth in the Charter of the City of Vallejo (“Charter”) and the Vallejo Municipal Code (the "Municipal Code"), the California Government Code, and City policies and procedures approved by the City Council, as may be provided from time to time. (c) Black is also, by City Council designation, the chief executive of other City related legal entities such as the housing authority and the successor agency to the Vallejo Redevelopment Agency. Additional designations might include financing authorities, and joint powers authorities.
(d) Black shall administer and enforce policies established by the City Council and promulgate rules and regulations as necessary to implement City Council policies. (e) To the extent consistent with the Charter, the Municipal Code and California state law, Black shall have the power and shall be required to:
(i) Attend all meetings of the City Council, unless excused due to temporary absence or disability, and take part in the discussion of all matters before the City Council. Black shall receive notice of all regular and special meetings of the City Council.
(ii) Review all agenda documents before preparing the agenda for any regular or special meetings of the City Council. Black may publicly endorse or oppose any proposed agenda items placed on the agenda by persons other than himself or the City Manager's staff.
(iii) Direct the work of all appointive City officers and departments that are the concern and responsibility of the City Council, except those that are directly appointed by or report directly to the City Council. Black may undertake any study or investigation he believes is necessary or desirable and shall make any study or investigation the City Council directs. Black shall endeavor to implement changes that he believes will result in greater efficiency, economy, or improved public service in the administration of City affairs.
(iv) Recommend to the City Council from time to time, adoption of such measures as Black may deem necessary or expedient for the health, safety, or welfare of the community or for the improvement of administrative services.
(v) With the consent of the City Council, and consistent with the Charter and Municipal Code, Black may consolidate or combine offices, positions, departments, or units under the City Manager's jurisdiction and may serve as the head of one or more City departments.
EXHIBIT 1A
(vi) Conduct research into administrative practices in order to bring about greater efficiency and economy in City government and develop and recommend to the City Council long-range plans to improve City operations and prepare for future City growth and development. (vii) Provide management training and develop leadership qualities among department heads and staff as necessary to build a City management team that can plan for and meet future challenges.
(viii) Exercise control of City government in emergencies as authorized by the Municipal Code and California law.
(2) Hours of Work
(a) Black is an exempt employee but is expected to engage in those hours of work that are necessary to fulfill the obligations of the Interim City Manager's position.
Black shall not have set hours of work as the Interim City Manager is expected to be available outside of regular business hours as needed. (b) It is recognized that the Interim City Manager must devote a great deal of time to the business of the City outside of the City's customary office hours, and to that end Black's schedule of work each day and week shall vary in accordance with the work required to be performed. Black shall spend sufficient hours on site to perform the Interim City Manager's duties; however, Black has discretion over the Interim City Manager's work schedule.
(c) Prior to undertaking any secondary activities for which Black receives compensation, Black shall disclose those activities to the Council. (3) Disability or Inability to Perform
In the event Black becomes mentally or physically incapable of performing the City Manager's essential functions and duties with reasonable accommodation and it reasonably appears such incapacity will last for more than six (6) months, the City Council may, subject to state and federal law, terminate Black. Black shall be entitled to thirty (30)-days’ notice if the City intends to act under this provision, during which time, the City Council may suspend and place Black on paid, administrative leave. If the City Council does elect to terminate Black due to incapacity, Black shall not receive severance benefits provided in Section 6.C below.
B. City Commitments
(1) The City shall provide Black with the compensation, incentives and benefits, as specifically set forth in this Agreement only.
EXHIBIT 1A
(2) The City shall provide Black with a private office, secretary, staff, office equipment, supplies, city cell phone, and all other facilities and services needed for the performance of the duties of City Manager.
(3) The City shall pay for or provide reimbursement for all reasonable and lawful business expenses of Black incurred as a result of performing the duties of the City Manager. The City shall provide Black with a City credit card to charge appropriate and lawful business expenses. All lawful business expenses shall be supported by receipts.
(4) The City agrees to pay the professional dues and subscriptions on behalf of Black which are necessary for Black's continuation and full participation in national, regional, state, or local associations and organizations necessary and desirable for the good of the City, and for Black's continued professional participation and advancement as approved by the City Council in the City's annual budget. At a minimum, this shall include any annual professional dues for membership with the International City Management Association ("ICMA"), California City Management Foundation (“CCMF”), League of California Cities, and Solano County Public Managers Association (“PMA”).
(5) The City agrees to pay the travel and subsistence expenses of Black to pursue official and other functions for the City, and meetings and occasions to continue the professional development of Black, including, but not limited to, national, regional, state, and local conferences, and governmental groups and committees upon which Black serves as a member as approved by the City Council in the City's annual budget. At a minimum, this shall include attendance at the annual ICMA conference and the League of California Cities annual conference, and the annual League of California Cities City Managers Department conference.
(6) The City also agrees to pay reasonable costs for the travel and subsistence expenses of Black for short courses and seminars that are necessary for the good of the City or for the professional development of Black as approved by the City Council in the City's annual budget.
(7) Black shall prepare and submit to the City Council on an annual basis, or upon request of the Council as part of a performance evaluation, a report detailing the expenses and costs related to Subsections (4), (5) and (6). (8) Given the importance of technological tools to the effective and efficient business of City government, the City shall provide such tools as a desktop computer and/or laptop computer, electronic tablet, high-speed internet access, electronic calendar, fax, copy machine and similar devices to Black at the City Manager's office, as
EXHIBIT 1A
approved by the City Council in the City's annual budget, except that the laptop and/or tablet are available for use outside of the City Manager’s office.
C. City Council Commitments
(1) The City Council sets policy for the governance and administration of the City, and it implements its policies through the City Manager.
(2) The City Council recognizes that to meet the challenges facing the City they must exercise decisive policy leadership. As one step in carrying out this leadership responsibility, the City Council commits to spending time each year outside of regular City Council meetings to work with the City Manager and staff on setting goals and priorities for the City government, and to work on issues that may be inhibiting the maximal achievement of City goals.
(3) Except for the purpose of inquiry with City department heads, the City Council and its members shall deal with all subordinate City employees, officers, contractors, and consultants solely through Black or the Black's designee, and neither the City Council nor any member thereof shall give orders or direction to any subordinate of the City Manager, either publicly or privately.
(4) The City Council agrees none of its individual members will order the appointment or removal of any person to any office or employment under the supervision and control of the City Manager.
(5) Neither the City Council nor any of its members shall interfere with the execution of the powers and duties of the City Manager. Black shall take orders and instructions from the City Council only when it is sitting as a body in a lawfully held meeting and only when directed by a majority of the Council.
D. Mutual Commitments
(1) Performance Evaluation
(a) Performance evaluations are an important way for the City Council and Interim City Manager to ensure effective communications about expectations and performance.
(b) The City Council recognizes that for Black to respond to Council needs, Black needs to know how the City Council Members evaluate his performance as the Interim City Manager.
(c) To ensure that Black receives this feedback, the City Council shall communicate feedback to Black regularly and may conduct informal or formal performance evaluations with Black as often as deemed necessary by the City Council. (d) The City Council and Black shall create goals, performance objectives, and other outcome measures as they mutually determine are necessary for the proper
EXHIBIT 1A
operation of the City and for the attainment of the City Council's policy objectives, to provide a basis for performance evaluations; and, the City Council and Black shall further establish a relative priority among those goals and performance objectives.
(e) In the event City Council would like to engage the services of a professional outside facilitator, the expense will be covered by the City, and the facilitator will be selected by mutual agreement between the City and Black. (f) Any evaluation of the Interim City Manager’s performance shall be discussed by the City Council only in closed session. Any evaluation shall be in writing and a copy of the evaluation shall be given to Black and a copy placed in Black’s personnel file.
5. Compensation
The City agrees to provide the following compensation to Black during the term of this Agreement:
A. Compensation & Required Employer Costs
1. Base Salary
(a) The annual salary for the position of City Manager shall be Three Hundred Forty Thousand Four Hundred and Thirty Two Dollars and No Cents ($340,432.00). (b) Black shall receive Cost of Living Adjustments (COLAs) at the same intervals and in the same manner as any COLAs for the Unrepresented Group in order to mitigate compaction with subordinate staff and to keep pace with the market. (c) Black shall be paid at the same intervals and in the same manner as regular City employees.
(d) The City shall not at any time during the term of this Agreement reduce the base salary, compensation or other financial benefits of Black, unless as part of a general City management salary reduction, and then in no greater percentage than the average reduction of all City department heads.
2. Automobile Allowance
Black shall receive a monthly auto allowance in the amount of Five Hundred Dollars ($500.00) per month in exchange for making a non-City-owned vehicle available for Black’s own use for City-related business and/or functions, during, before and after normal work hours. Black shall provide auto insurance, fuel and maintenance for this vehicle.
EXHIBIT 1A
3. Housing Allowance
Black shall be provided a monthly housing allowance of Three Thousand Dollars ($3,000) per month, less applicable payroll deductions and withholdings, in order to allow him to reside full-time in Vallejo during his Interim City Manager employment.
4. Cell Phone
Black shall be provided a City-owned cell phone for City-related business and/or functions during, before and after normal work hours. The City of Vallejo shall pay for any expenses related to initial purchase, data plan, monthly service plan, and replacement of said phone due to normal wear and tear.
5. Life Insurance & Accidental Death & Disability Insurance After thirty-one (31) days of employment, Black shall be provided with Term Life Insurance and Accidental Death & Disability Insurance under the same terms as those of the Unrepresented Employee Group, with coverage level in the amount of Two Hundred Fifty Thousand Dollars and No Cents ($250,000.00) for Term Life Insurance and a benefit equal to the Unrepresented Employee Group for Accidental Death & Disability Insurance.
6. Deferred Compensation Plans
To the extent authorized by applicable federal law and regulations applicable thereto (“federal laws”), City agrees to pay annually, on behalf of Black, the maximum allowable contribution pursuant to applicable federal laws, which for 2026 is TwentyFour Thousand Five Hundred Dollars ($24,500.00), plus the allowable “catch-up” amount of Eight Thousand Dollars ($8,000), for a total of Thirty-Two Thousand Five Hundred Dollars ($32,500) into Black’s deferred compensation accounts with the City’s current deferred compensation providers.
7. Employee Assistance Coverage
The City shall provide an Employee Assistance Program and pay the full cost of this coverage for Black during the Term of this Agreement.
8. Required Employer Costs
The City shall pay:
a) Employers' share of Federal Insurance Contributions Act (FICA), including: Old Age Survivor and Disability Income (OASDI) and Medicare. b) Premiums relating to Unemployment Compensation.
c) Employer share of retirement Contributions - The City Participates in the California Public Employees Retirement System (CALPERS) Plan, with a 2.7% at
EXHIBIT 1A
55 formula for Classic Employees, with an employee contribution of 8% plus 1% (total 9%) and a 2% at 62 formula for PEPRA members with an employee contribution of 7.75%.
d) Employer share of Social Security - Black is covered by the Social Security Act.
This benefit is in addition to the CALPERS Retirement Plan. The City and Black each pay their required amount under the Social Security Act. Black’s contribution amount will be deducted from his paycheck. e) The cost of any fidelity or other bonds required by law for the City Manager. f) The cost to defend and indemnify Black as provided in Section 7.E. below. g) For Workers' compensation to the same extent provided to other employees of the City.
B. Basic Benefits
1. General
Black is entitled to the same benefits as are available to other Unrepresented Executive Management Employees group members ("Unrepresented Employees Group") unless specifically revised herein.
2. Holidays
Declared Holidays — Black shall be entitled to the same twelve (12) holidays each fiscal year under the same terms as provided to the Unrepresented Employee Group.
3. Annual Leave Allowance
(a) Based on Black’s 18+ years of public sector experience, Black shall receive an Annual Leave allowance at the accrual rate of 200 hours per calendar year. (b) Limitation on Accumulation - The City Manager is eligible to accumulate annual leave up to that which can be accumulated in three (3) years. The City Manager shall not accrue annual leave beyond the maximum allowed. (c) If Black resigns, retires or is otherwise separated from service of the City, he shall receive annual leave pay out for all of his accrued, unused annual leave upon separation from employment. The amount of payment for all unused annual leave shall be calculated based on the Interim City Manager's base hourly rate of pay in effect on his last day of employment.
4. Administrative Leave Allowance
Black shall receive eighty (80) hours of pro-rated administrative leave per calendar year. This leave must be used within the payroll calendar year or be forfeited. There is no cash value.
EXHIBIT 1A
5. Sick Leave Allowance
(a) Black shall accrue sick leave on the same basis as other exempt, at-will employees in the Unrepresented Employee group. The current rate of accrual is twelve (12) hours per month.
(b) Limitation on Accumulation — Black shall be eligible to accumulate sick leave up to that which can be accumulated in three (3) years. (c) Retirement from Service - Upon retirement or separation from the City, Black shall not be entitled to cash out any remaining sick leave balance. Upon retirement from the City accumulated sick leave hours may be used to purchase additional CALPERS service credit, if permitted by law and CALPERS.
6. Bereavement Leave
Black may use sick leave for the purpose of bereavement leave up to a maximum of five (5) working days per bereavement on the same basis as other exempt, at-will employees in the Unrepresented Employee Group.
7. Health Care Benefits
Black shall be entitled to the same health care benefits, including Group Health Insurance, Retiree Health Insurance, Medical Insurance Flex, Dental, Vision and Employee Assistance Program, as are provided to other exempt, at-will employees in the Unrepresented Employee group and at the same rates as provided to Unrepresented Employees.
6. Separation
A. Resignation/ Retirement
Black may resign at any time and agrees to give the City at least thirty (30) days advance written notice of the effective date of Black’s resignation, unless the Parties otherwise agree in writing. If Black retires from full time public service with the City, Black shall provide at least thirty (30) days advance written notice. In the event that Black resigns or retires, he shall not be entitled to any base pay or other compensation set forth in Section 5 A above, or the value of any Health Care Benefits described in Section 5 B 7 above for any period of time left on the Term of this Agreement, but will be entitled to compensation for earned but unused Annual Leave and Administrative Leave as set forth herein. In the event that Black resigns or retires, he shall not be entitled to any severance pay as provided in Section 6 (C) below.
B. Termination & Removal
(1) The Interim City Manager is an exempt, at-will employee serving at the pleasure of the City Council under the authority of Vallejo City Charter Section 400.
EXHIBIT 1A
(2) The City Council may remove Black at any time, with or without cause, by a majority vote of its members. Notice of termination shall be provided to Black in writing.
Termination as used in this section shall also include a request by the City Council that the City Manager resign, a reduction in salary or other financial benefits of the City Manager of more than ten percent (10%) in current base salary and/or other financial benefits of the City Manager, except as occasioned by a reduction in the salary of other Exempt Managers, a material reduction in the powers and authority of the City Manager, or the elimination of the City Manager's position. Any such notice of termination or act constituting termination shall be given only by action of a majority of the City Council.
(3) Pursuant to the provisions of Vallejo City Charter Section 407(c), an affirmative vote of at least five (5) members of the City Council shall be required to terminate Black within sixty (60) days after his initial appointment, or within sixty (60) days after any election at which members are elected to the City Council. Because Black is being hired six (6) months prior to an election, said sixty (60) day period shall be extended to ninety (90) days for the November 2026 election.
C. Severance Pay
(1) In the event Black is involuntarily terminated, as defined herein, by the City Council during such time that Black is willing and able to perform the Interim City Manager's duties under this Agreement during the Term of this Agreement or any extension thereof, then in that event the City agrees to pay Black a lump sum cash payment equal to three (3) months' base salary. In addition, the City shall extend to Black the right to continue health insurance as may be required by and pursuant to the terms and conditions of the Consolidated Omnibus Budget Reconciliation Act of 1986 (COBRA).
(2) In exchange for the consideration provided in paragraph C (1), Black shall execute release of all claims in a form mutually acceptable to the Parties. (3) In the event that Black voluntarily resigns, Black shall not be entitled to Severance Pay.
D. Involuntary Termination
"Involuntary termination" as used in this Section means discharge or dismissal by the City, or resignation following a salary reduction of more than ten percent (10%), except as occasioned by a reduction in the salary of other Exempt Managers, or resignation following a request by the City Council, approved by a majority vote of the entire City Council, that Black resign. Involuntary termination does not include Black's death, incapacity due to injury or illness (physical or mental), dismissal for just cause as defined in Section E below, nor Black's resignation for any reason other than stated in this
EXHIBIT 1A
Section. The City Council may withhold payment of severance pay pending final disposition of any criminal charges.
E. Separation for Cause
(1) Notwithstanding the provisions of Section 6.0, the Interim City Manager may be terminated for cause.
As used in this Section, "cause" shall mean only one or more of the following:
a) Willful misconduct;
b) Malfeasance;
c) Dishonesty for personal gain;
d) Conviction of a felony;
e) Conviction of a misdemeanor involving moral turpitude; f) Continued abuse of drugs or alcohol that materially affects the performance of the Manager's duties;
g) Repeated and protracted unexcused absences from the City Manager's office and duties;
h) Willful abandonment of duties;
i) Acceptance of employment from another source which is inconsistent with full-time employment as Vallejo's City Manager;
j) Failure to adhere to the ICMA Code of Ethics; and
k) Failure to follow the direction of a majority of the City Council where such direction complies with the Charter, Municipal Code, and State or Federal Laws and the City Council identifies the directive that Black has failed to follow and affords him a fair and reasonable opportunity, where applicable, to cure and/or respond before taking a vote on termination. (2) In the event the City terminates Black for cause, then the City may suspend Black as City Manager immediately and shall have the right to terminate this Agreement in writing, with ten (10) calendar days’ notice, and will afford Black the opportunity to respond to the allegations of cause. In the event that the City Council elects to terminate this Agreement under this provision, Black shall be entitled to only the compensation accrued up to the date of termination, and such other termination benefits and payments as may be required by law. Black shall not be entitled to any severance benefits.
(3) In the event the City terminates Black for cause, the City and Black agree neither Party shall make any written or oral statements to members of the public or the press concerning Black's termination except in the form of a joint press release which is mutually agreeable to both Parties. The joint press release shall not contain any text or information that would be disparaging to either Party. Provided, however, that either Party may verbally repeat the substance of any such press release in response to inquiries by members of the press or public.
EXHIBIT 1A
(4) In the event Black dies while employed by the City under this Agreement, Black’s beneficiaries or those entitled to Black’s estate, shall be entitled to Black’s earned salary, and any in-lieu payments for accrued benefits, including compensation for the value of all accrued leave balances.
7. Miscellaneous Provisions
A. Term
Black’s employment as Interim City Manager has no specified term, however, it is assumed by both Parties that Black’s employment as Interim City Manager shall end once a regular City Manager assumes that office, or unless terminated earlier by either Party in accordance with Section 6.
B. Provisions that Survive Termination
Only the sections of this Agreement that by their terms are reasonably intended to survive the termination of this Agreement shall survive the termination of this Agreement.
C. Amendments
This Agreement may be amended at any time by mutual agreement of the City and Black.
Any amendments are to be negotiated, put in writing, and adopted by the City Council.
D. Conflict of Interest
(1) Black shall not engage in any business or transaction nor shall have a financial or other personal interest or association, either direct or indirect, which is in conflict with the proper discharge of official duties or would tend to impair independence of judgment or action in the performance of official duties. Personal as distinguished from financial interest includes an interest arising from blood or marriage relationships or close business, personal, or political associations. This section shall not serve to prohibit independent acts or other forms of enterprise during those hours not covered by active City employment, providing such acts do not constitute a conflict of interest as defined herein.
(2) Black shall also be subject to the conflict of interest provisions of the California Government Code and any conflict of interest code applicable to Black's City employment.
(3) Black is responsible for submitting to the City Clerk the appropriate Conflict of Interest statements at the time of appointment, annually thereafter, and at the time of separation from the position.
EXHIBIT 1A
E. Indemnification
Except as otherwise provided by law, and provided that Black complies with the provisions of Sections 825 and 825.6 of the California Government Code, as now existing or hereafter amended, City shall defend, hold harmless, and indemnify Black against any tort, professional liability claim or demand or other legal action, whether groundless or otherwise, arising out of an alleged act or omission occurring in the performance of Black’s duties in accordance with the provisions of Sections 825 and 825.6, as now existing or hereafter amended. City may conduct such defense reserving the rights of City not to pay the judgment, compromise, or settlement until it is established that the injury arose out of an act or omission occurring within the scope of Black’s employment as an employee of City. City is required to pay the judgment, compromise, or settlement only if it is established that the injury arose out of an act or omission occurring in the scope of Black’s employment as an employee of City. Nothing in this Agreement authorizes or obligates City to pay that part of any claim or judgment that is for punitive or exemplary damages. City may compromise and settle any such claim or suit and pay the amount of any settlement or judgment rendered therefrom only to the extent authorized in Sections 825 through 825.6, as now existing or hereafter amended.
If Black is convicted of a crime involving an abuse of his office or position, as defined in Government Code Section 53234.4, then Black shall not be entitled to indemnity or defense and shall fully reimburse the City for any paid administrative leave salary paid by the City to Black pending any investigation, funds provided to Black or expended for his legal criminal defense, and/or any severance pay or cash settlement paid to Black related to his termination by the City. Said reimbursements are required if such payments are made, even if the payments were made by the City in the absence of any contractual requirement to do so.
F. Severability
If any clause, sentence, part, section, or portion of this Agreement is found by a court of competent jurisdiction to be illegal or unenforceable, such clause, sentence, part, section, or portion so found shall be regarded as though it were not part of this Agreement and the remaining parts of this Agreement shall be fully binding and enforceable by the Parties hereto.
G. Jurisdiction and Venue
This Agreement shall be construed in accordance with the laws of the State of California, and the parties agree that venue shall be in Solano County, California.
EXHIBIT 1A
H. Entire Agreement
This Agreement represents the entire agreement of the Parties, and no representations have been made or relied upon except as set forth herein. This Agreement may be amended or modified only by a written, fully executed agreements of the Parties.
I. Waiver
Waiver by either Party of any default, breach or condition precedent shall not be construed as a waiver of any other default, breach or condition precedent or any other right hereunder.
J. Ambiguity
The Parties acknowledge that this is a negotiated Agreement, that they have had the opportunity to have this Agreement reviewed by their respective legal counsel, and that the terms and conditions of this Agreement are not to be construed against any Party on the basis of such Party's draftsmanship thereof.
K. Headings
The section headings contained in this Agreement are inserted for convenience only and shall not affect in any way the meaning or interpretation of this Agreement.
L. Notice
Any notice, amendments, or additions to this Agreement, including change of address of either Party during the term of this Agreement, which Black or the City shall be required, or may desire, to make shall be in writing and shall be sent by postage prepaid first class mail or hand-delivered to the respective Parties as follows:
(1) If to the City:
Andrea Sorce, Mayor
555 Santa Clara Street,
Vallejo, California 94590
(2) With a copy to:
Stephanie Sifuentes, Human Resources Director
555 Santa Clara Street,
Vallejo, California 94590
(3) If to the Interim City Manager:
EXHIBIT 1A
Harry E. Black
10951 Hummock Street
Stockton, CA 95219
Notices shall be deemed received upon receipt or upon depositing in the U.S. Mail postage prepaid first class mail.
M. Conflict with Charter
Should any provision of this Agreement be found to conflict with the Charter of the City of Vallejo, the provisions of the Charter shall control.
N. Facsimile Signatures
This Agreement shall be binding upon the receipt of facsimile signatures; provided, however, that any person transmitting his or her signature by facsimile shall promptly send an original statement to the other party.
IN WITNESS WHEREOF the Parties have executed this Agreement as of the day and year first above written.
HARRY E. BLACK, CITY OF VALLEJO,
an individual a municipal corporation
By: ________________________________ By: _________________________________ Harry E. Black Andrea Sorce
Mayor
(City Seal) Attest: _________________________________
Dawn Abrahamson
City Clerk
Approved as to Content:
_______________________________________
Stephanie Sifuentes
Human Resources Director
Approved as to Form:
_______________________________________
Veronica A. F. Nebb
City Attorney
EXHIBIT 3A
Personnel Summary
Authorized Full-time Equivalent (FTE) Listing
Not Not
Adopted Budgeted Amended Budgeted
General Fund
Legislative 8.00 - 8.00 -
Executive
City Manager 13.00 3.00 13.00 3.00
City Clerk 2.00 - 2.00 -
Legal 14.00 - 14.00 -
Economic Development 5.00 2.00 5.00 2.00
Finance 21.00 3.00 21.00 3.00
Fire 93.00 - 93.00 -
Human Resources 11.00 4.00 11.00 4.00
Information Technology 13.50 - 13.50 -
Planning & Development Services - - - -
Police 178.00 15.00 179.00 15.00
Public Works 73.50 - 73.50 -
432.00 27.00 433.00 27.00
Planning & Development Service Fund
Planning & Development Services 34.00 1.00 34.00 1.00
34.00 1.00 34.00 1.00
Enterprise Funds
Water 121.00 - 121.00 -
Finance 18.00 - 18.00 -
Subtotal, Water 139.00 - 139.00 -
Economic Development Funds
Mare Island CFDs 2.00 - 2.00 -
2.00 - 2.00 -
Public Works Funds
Landscape Districts 5.00 - 5.00 -
Corp Yard 9.00 - 9.00 -
14.00 - 14.00 -
Other Funds
Housing 17.00 - 17.00 -
Self Insurance 5.00 - 5.00 -
22.00 - 22.00 -
TOTAL 643.00 28.00 644.00 28.00
Note: Detailed FTE information by classification and department can be found in the Appendix.
FY 2025-2026
Proposed Midyear
Temporary & Part-time Authorized Positions
The Personnel Summary/Authorized FTE Listing does not reflect temporary and part-time positions required to be paid through City payroll. These positions include interns, administrative, manual and nonmanual temporary positions, and Police Cadets and Firefighter Trainee authorizations.
These temporary and part-time position authorizations generally fluctuate throughout the year as Multi-Level Authorizations
All positions in the Personnel Summaries/Authorized FTE Listings by Department that are authorized at multiple levels, where promotion is dependent on an employee obtaining certification or similar criteria not in the City's control, or other circumstances warrant, are required to be listed below and are referred to as "Multi-Level Authorizations":
Housing Specialist I/II Assistant Engineer/
Appendix: Personnel Summary
Legislative, Executive and Legal Departments
Not Position Changes Not
Group Adopted Budgeted Prior to Midyear Amended Budgeted GENERAL FUND:
LEGISLATIVE
MAYOR & COUNCIL
Mayor MAYOR 1.00 - - 1.00 -
City Council COUNCIL 6.00 - - 6.00 -
Executive Assistant to the Mayor EXEC 1.00 - - 1.00 -
Total Legislative 8.00 - - 8.00 -
EXECUTIVE
CITY MANAGER
City Manager EXEC 1.00 - - 1.00 -
Assistant City Manager EXEC 2.00 - - 2.00 -
Assistant to the City Manager EXEC 2.00 - - 2.00 -
Community Engagement Manager EXEC 1.00 - - 1.00 -
Executive Assistant to the City Manager EXEC 1.00 - - 1.00 - Organizational Development Manager EXEC - 1.00 - - 1.00 Administrative Clerk II-C CAMP - 1.00 - - 1.00
Executive Secretary-C CAMP 1.00 - - 1.00 -
Administrative Analyst II CAMP 3.00 1.00 - 3.00 1.00
Community and Volunteer Coordinator CAMP 1.00 - - 1.00 - Communications and Public Information Officer EXEC 1.00 - - 1.00 -
3.00 13.00 - 13.00 3.00
CITY CLERK
City Clerk EXEC 1.00 - - 1.00 -
Deputy City Clerk CAMP 1.00 - - 1.00 -
- 2.00 - 2.00 -
Subtotal Executive, General Fund 15.00 3.00 - 15.00 3.00 LEGAL
CITY ATTORNEY
City Attorney EXEC 1.00 - - 1.00 -
Chief Assistant City Attorney EXEC 1.00 - - 1.00 -
Asst. City Attorney II-E EXEC 1.00 - - 1.00 -
Asst. City Attorney II CAMP 4.00 - - 4.00 -
Deputy City Attorney II CAMP 2.00 - - 2.00 -
Law Office Supervisor EXEC 1.00 - - 1.00 -
Executive Secretary-C CAMP 1.00 - - 1.00 -
Paralegal CAMP 3.00 - - 3.00 -
Total Legal 14.00 - - 14.00 -
TOTAL LEGISLATIVE,
EXECUTIVE AND LEGAL 37.00 3.00 - 37.00 3.00
Proposed Midyear
FY 2025-2026
Appendix: Personnel Summary
Economic Development Department
Not Position Changes Not
Group Adopted Budgeted Prior to Midyear Amended Budgeted GENERAL FUND:
ECONOMIC DEVELOPMENT
Economic Development Director EXEC 1.00 - - 1.00 -
Economic Development Program Manager CAMP 2.00 1.00 - 2.00 1.00 Sr. Comm. Development Analyst IBEW 1.00 - - 1.00 -
Administrative Analyst II CAMP 1.00 - - 1.00 -
Secretary IBEW - 1.00 - - 1.00
TOTAL DEPARTMENT 5.00 2.00 - 5.00 2.00
FY 2025-2026
Proposed Midyear
Appendix: Personnel Summary
Finance Department
Not Position Changes Not
Group Adopted Budgeted Prior to Midyear Amended Budgeted GENERAL FUND:
ACCOUNTING
Finance Director EXEC 1.00 - - 1.00
Assistant Finance Director EXEC 1.00 - - 1.00
Deputy Finance Director EXEC - 1.00 - - 1.00
Finance Manager CAMP 1.00 - - 1.00
Purchasing Manager CAMP 1.00 - - 1.00
Accounting Manager CAMP 1.00 - - 1.00
Administrative Analyst II CAMP 2.00 1.00 - 2.00 1.00
Senior Accountant IBEW 5.00 - - 5.00
Accountant IBEW 5.00 1.00 - 5.00 1.00
Executive Secretary-C CAMP 1.00 - - 1.00
Accounting Technician IBEW 2.00 - - 2.00
3.00 20.00 - 20.00 3.00
COMMERCIAL SERVICES
Senior Accountant IBEW - - - -
Customer Service Representative IBEW 1.00 - - 1.00
- 1.00 - 1.00 -
Subtotal, General Fund 21.00 3.00 - 21.00 3.00
WATER FUND:
WATER BILLING & COLLECTION -
Accounting Manager CAMP 1.00 - - 1.00
Customer Service Supervisor IBEW 1.00 - - 1.00
Accountant IBEW 1.00 - - 1.00
Sr. Customer Service Representative IBEW 1.00 - - 1.00
Customer Service Representative IBEW 6.00 - - 6.00
- 10.00 - 10.00 -
WATER METER READING
Sr. Meter Reader IBEW 1.00 - - 1.00
Meter Reader IBEW 5.00 - - 5.00
Utility Field Representative IBEW 2.00 - - 2.00
- 8.00 - 8.00 -
Subtotal, Water Fund 18.00 - - 18.00 -
TOTAL DEPARTMENT 39.00 3.00 - 39.00 3.00
FY 2025-2026
Proposed Midyear
Appendix: Personnel Summary
Fire Department
Not Position Changes Not
Group Adopted Budgeted Prior to Midyear Amended Budgeted GENERAL FUND:
ADMINISTRATION
Fire Chief EXEC 1.00 - - 1.00 -
Deputy Fire Chief EXEC 1.00 - - 1.00 -
Executive Secretary-C CAMP 1.00 - - 1.00 -
Administrative Manager CAMP 1.00 - - 1.00 -
Administrative Clerk II-C CAMP 1.00 - - 1.00 -
5.00 - - 5.00 -
SUPPRESSION
Battalion Chief IAFF 3.00 - - 3.00 -
Fire Captain IAFF 24.00 - - 24.00 -
Fire Engineer IAFF 24.00 - - 24.00 -
Firefighter IAFF 30.00 - - 30.00 -
81.00 - - 81.00 -
PREVENTION
Fire Prevention Manager CAMP 1.00 - - 1.00 -
Fire Prevention Inspector IBEW 3.00 - - 3.00 -
Secretary IBEW 1.00 - - 1.00 -
5.00 - - 5.00 -
TRAINING
Battalion Chief IAFF 1.00 - - 1.00 -
1.00 - - 1.00 -
EMERGENCY MEDICAL SERVICES
Fire Captain IAFF 1.00 - - 1.00 -
1.00 - - 1.00 -
TOTAL DEPARTMENT 93.00 - - 93.00 -
Staffing subtotals by type:
Sworn 85.00 - - 85.00 -
Unsworn 8.00 - - 8.00 -
Total 93.00 - - 93.00 -
FY 2025-2026
Proposed Midyear
Appendix: Personnel Summary
Human Resources Department
Not Position Changes Not
Group Adopted Budgeted Prior to Midyear Amended Budgeted GENERAL FUND:
HUMAN RESOURCES
Human Resources Director EXEC 1.00 - - 1.00 -
HR Program Manager EXEC 3.00 - - 3.00 -
Employee and Labor Relations Officer EXEC - 1.00 - - 1.00 Personnel Analyst II CAMP 4.00 1.00 - 4.00 1.00
Personnel Technician CAMP 2.00 1.00 - 2.00 1.00
Executive Secretary-C CAMP 1.00 - - 1.00 -
Administrative Clerk II-C CAMP - 1.00 - - 1.00
Subtotal, General Fund 11.00 4.00 - 11.00 4.00
SELF INSURANCE Fund
Risk Manager / Safety Officer EXEC 1.00 - - 1.00 -
Administrative Analyst II CAMP 3.00 - - 3.00 -
Administrative Clerk II-C CAMP 1.00 - - 1.00 -
Subtotal, Self Insurance 5.00 - - 5.00 -
TOTAL DEPARTMENT 16.00 4.00 - 16.00 4.00
Proposed Midyear
FY 2025-2026
Appendix: Personnel Summary
Information Technology Department
Not Position Changes Not
Group Adopted Budgeted Prior to Midyear Amended Budgeted GENERAL FUND:
INFORMATION TECHNOLOGY
Chief Innovation Officer EXEC 1.00 - - 1.00 -
Cybersecurity Information Systems Officer CAMP 1.00 - - 1.00 - Enterprise Systems Application Officer CAMP 1.00 - - 1.00 - Information Systems Manager CAMP 2.00 - - 2.00 -
Network Administrator CAMP 1.00 - - 1.00 -
Media Services Specialist CAMP 1.00 - - 1.00 -
Asset Manager CAMP 0.50 - - 0.50 -
IS Support Technician II IBEW 5.00 - - 5.00 -
Secretary IBEW 1.00 - - 1.00 -
TOTAL DEPARTMENT 13.50 - - 13.50 -
FY 2025-2026
Proposed Midyear
Appendix: Personnel Summary
Planning & Development Services Department
Not Position Changes Not
Group Adopted Budgeted Prior to Midyear Amended Budgeted
ADMINISTRATION
Planning & Development Services Director EXEC 1.00 - - 1.00 - Executive Secretary-C CAMP 1.00 - - 1.00 -
Administrative Analyst II CAMP 1.00 - - 1.00 -
3.00 - - 3.00 -
BUILDING
Chief Building Official CAMP 1.00 - - 1.00 -
Building Inspection Manager CAMP 1.00 - - 1.00 -
Building Inspection Supervisor IBEW 1.00 - - 1.00 -
Building Inspector II IBEW 4.00 - - 4.00 -
Development Permit Coordinator CAMP 1.00 - - 1.00 -
Plan Check Engineer IBEW 1.00 - (1.00) - -
Building Plans Examiner IBEW - - 1.00 1.00 -
Building Permit Technician I IBEW 1.00 - - 1.00 -
Building Permit Technician II IBEW 1.00 - - 1.00 -
Secretary IBEW 1.00 - - 1.00 -
12.00 - - 12.00 -
PLANNING
Planning Manager CAMP 2.00 - - 2.00 -
Principal Planner CAMP 1.00 - - 1.00 -
Senior Planner CAMP 2.00 - - 2.00 -
Associate Planner IBEW 3.00 - - 3.00 -
Planning Technician IBEW - 1.00 - - 1.00
8.00 1.00 - 8.00 1.00
CODE ENFORCEMENT
Code Enforcement Manager CAMP 1.00 - - 1.00 -
Sr. Code Enforcement Officer IBEW 1.00 - - 1.00 -
Code Enforcement Officer IBEW 6.00 - - 6.00 -
Accounting Clerk II IBEW 1.00 - - 1.00 -
Administrative Analyst II CAMP 1.00 - - 1.00 -
Secretary IBEW 1.00 - - 1.00 -
11.00 - - 11.00 -
TOTAL DEPARTMENT 34.00 1.00 - 34.00 1.00
(a)
FY 2025-2026
Fund 193
One (1) Vacant Planning Technician position defunded since FY 19-20 Proposed Midyear
Appendix: Personnel Summary
Police Department
Not Position Changes Not
Group Adopted Budgeted Prior to Midyear Amended Budgeted GENERAL FUND:
PUBLIC SAFETY
Police Chief EXEC 1.00 - - 1.00 -
Deputy Police Chief EXEC 2.00 - - 2.00 -
Police Captain VPOA 2.00 1.00 - 2.00 1.00
Police Lieutenant VPOA 9.00 1.00 - 9.00 1.00
Police Sergeant VPOA 15.00 - - 15.00 -
Police Corporal VPOA 13.00 1.00 - 13.00 1.00
Police Officer VPOA 72.00 12.00 - 72.00 12.00
15.00 114.00 - 114.00 15.00
Program and Performance Project Manager (Limited Term) CAMP - - - 1.00 - Administrative Manager CAMP 3.00 - - 3.00 -
Administrative Analyst II CAMP 9.00 - - 9.00 -
Administrative Clerk II-C CAMP 3.00 - - 3.00 -
Communications Manager CAMP 1.00 - - 1.00 -
Communications Supervisor IBEW 4.00 - - 4.00 -
Communications Operator I/II IBEW 16.00 - - 16.00 -
Executive Secretary-C CAMP 2.00 - - 2.00 -
Senior Police Assistant IBEW 1.00 - - 1.00 -
Police Assistant IBEW 10.00 - - 10.00 -
Police Assistant (Ltd term expires 09/30/25) IBEW 3.00 - - 3.00 - Senior Crime Scene Investigator IBEW 1.00 - - 1.00 -
Police Clerk IBEW 8.00 - - 8.00 -
Police Records Supervisor IBEW 1.00 - - 1.00 -
Police Records Manager CAMP 1.00 - - 1.00 -
Crime Analyst IBEW 1.00 - - 1.00 -
- 64.00 - 65.00 -
TOTAL DEPARTMENT 178.00 15.00 - 179.00 15.00
Staffing subtotals by type:
Sworn 114.00 15.00 - 114.00 15.00
Unsworn 64.00 - - 65.00 -
Total 178.00 15.00 - 179.00 15.00
Proposed Midyear
FY 2025-2026
Appendix: Personnel Summary
Public Works Department
Not Position Changes Not
Group Adopted Budgeted Prior to Midyear Amended Budgeted GENERAL FUND:
ADMINISTRATION
Public Works Director EXEC 1.00 - - 1.00 -
Administrative Manager CAMP 1.00 - - 1.00 -
Real Property & Lease Manager CAMP 1.00 - - 1.00 -
Environmental Services Manager CAMP 1.00 - - 1.00 -
Transportation Superintendent CAMP 1.00 - - 1.00 -
Executive Secretary-C CAMP 1.00 - - 1.00 -
Customer Service Representative IBEW 1.00 - - 1.00 -
Administrative Analyst II CAMP 1.00 - - 1.00 -
Senior Accountant IBEW 1.00 - - 1.00 -
Total Administration 9.00 - - 9.00 -
ENGINEERING
Assistant PW Director - City Engineer EXEC 1.00 - - 1.00 - Administrative Analyst II CAMP 1.00 - - 1.00 -
Senior Civil Engineer IBEW 2.00 - - 2.00 -
Assistant Eng/Associate Civil Engineer IBEW 7.00 - - 7.00 - Traffic Engineer IBEW 1.00 - - 1.00 -
Senior Engineering Technician IBEW 1.00 - 1.00 2.00 -
Senior Construction Inspector II IBEW - - (1.00) (1.00) - Secretary IBEW 1.00 - - 1.00 -
Engineering Technician II IBEW 5.00 - (5.00) - -
Construction Inspector II IBEW - - 5.00 5.00 -
Landscape Inspector IBEW 1.00 - - 1.00 -
Total Engineering 20.00 - - 20.00 -
MAINTENANCE ADMINISTRATION
Assistant PW Director - Maintenance EXEC 1.00 - - 1.00 - Assistant Maintenance Superintendent CAMP 1.00 - - 1.00 - Building Supervisor IBEW 1.00 - - 1.00 -
Public Works Supervisor IBEW 3.00 - - 3.00 -
Senior Public Works Maintenance Worker IBEW 5.00 - - 5.00 - Maintenance Worker I/II IBEW 18.00 - - 18.00 -
Senior Building Maintenance Worker IBEW 1.00 - - 1.00 - Building Maintenance Worker II IBEW 3.00 - - 3.00 -
Heavy Equipment Operator IBEW 2.00 - - 2.00 -
Electrician IBEW 2.00 - - 2.00 -
Traffic & Lighting Tech II IBEW 2.00 - - 2.00 -
Secretary IBEW 1.00 - - 1.00 -
Accounting Clerk II IBEW 2.00 - - 2.00 -
Asset Manager CAMP 0.50 - - 0.50 -
Customer Service Representative IBEW 1.00 - - 1.00 -
Total Maintenance 43.50 - - 43.50 -
RECYCLING PROGRAM
Administrative Analyst II CAMP 1.00 - - 1.00 -
Total Recycling Program 1.00 - - 1.00 -
Total Public Works (General Fund) 73.50 - - 73.50 -
FY 2025-2026
Proposed Midyear
Appendix: Personnel Summary
Public Works Department
Not Position Changes Not
Group Adopted Budgeted Prior to Midyear Amended Budgeted FY 2025-2026
Proposed Midyear
OTHER FUNDS:
MARE ISLAND COMMUNITY
FACILITIES DISTRICT Fund 112
Maintenance Worker I/II IBEW 2.00 - - 2.00 -
Total Mare Island 2.00 - - 2.00 -
LANDSCAPE MAINT DISTRICTS Fund 161
Landscape Maintenance Manager CAMP 1.00 - - 1.00 -
Sr. Landscape Inspector IBEW 1.00 - - 1.00 -
Landscape Inspector IBEW 2.00 - - 2.00 -
Accounting Clerk II IBEW 1.00 - - 1.00 -
Total Landscape Maint. Districts 5.00 - - 5.00 -
CORPORATION SHOP Fund 501
Fleet Manager CAMP 1.00 - - 1.00 -
Senior Equipment Mechanic IBEW 1.00 - - 1.00 -
Equipment Mechanic II IBEW 5.00 - - 5.00 -
Parts Specialist IBEW 1.00 - - 1.00 -
Accounting Clerk II IBEW 1.00 - - 1.00 -
Total Corporation Shop Fund 9.00 - - 9.00 -
TOTAL DEPARTMENT 89.50 - - 89.50 -
Appendix: Personnel Summary
Water Department
Not Position Changes Not
Group Adopted Budgeted Prior to Midyear Amended Budgeted WATER FUND:
WATER ADMIN & ENGINEERING
Water Utilities Director EXEC 1.00 - - 1.00 -
Water Operations Manager EXEC 3.00 - - 3.00 -
Water Engineering Manager CAMP 1.00 - - 1.00 -
Water Resource Manager CAMP 1.00 - - 1.00 -
Administrative Manager CAMP 1.00 - - 1.00 -
IT Project Manager CAMP 1.00 - - 1.00 -
Information System Manager CAMP 1.00 - - 1.00 -
Executive Secretary-C CAMP 1.00 - - 1.00 -
Administrative Analyst II CAMP 7.00 - - 7.00 -
Sr. Civil Engineer IBEW 3.00 - - 3.00 -
Assistant Eng/Associate Civil Engineer IBEW 6.00 - - 6.00 - Geographic Info Systems Specialist I/II/III IBEW 1.00 - - 1.00 - Secretary IBEW 1.00 - - 1.00 -
Sr. Engineering Technician IBEW 2.00 - - 2.00 -
Engineering Technician II IBEW 3.00 - - 3.00 -
Accounting Clerk II IBEW 2.00 - - 2.00 -
- 35.00 - 35.00 -
WATER QUALITY
Water Quality Manager CAMP 1.00 - - 1.00 -
Laboratory Supervisor CAMP 1.00 - - 1.00 -
Water Quality Analyst IBEW 2.00 - - 2.00 -
Laboratory Analyst II IBEW 1.00 - - 1.00 -
- 5.00 - 5.00 -
SOURCE OPERATIONS
Reservoir Keeper II IBEW 2.00 - - 2.00 -
- 2.00 - 2.00 -
PUMPING & TREATMENT MAINTENANCE
Water Facilities Superintendent CAMP 1.00 - - 1.00 -
Plant Maintenance Supervisor CAMP 2.00 - - 2.00 -
Facilities Maintenance Supervisor CAMP 1.00 - - 1.00 -
Utility Mechanic II IBEW 5.00 - - 5.00 -
Sr. Instrument Technician IBEW 1.00 - - 1.00 -
Senior Utility Mechanic IBEW 1.00 - - 1.00 -
Instrument Technician I/II IBEW 3.00 - - 3.00 -
Water Maintenance Worker I/II IBEW 4.00 - - 4.00 -
- 18.00 - 18.00 -
TREATMENT OPERATIONS
Water Treatment Superintendent CAMP 1.00 - - 1.00 -
WTP Supervisor IBEW 3.00 - - 3.00 -
WTPO Trainee II IBEW 1.00 - - 1.00 -
WTP Operator IBEW 12.00 - - 12.00 -
Senior WTPO IBEW 7.00 - - 7.00 -
- 24.00 - 24.00 -
Proposed Midyear
FY 2025-2026
Appendix: Personnel Summary
Water Department
Not Position Changes Not
Group Adopted Budgeted Prior to Midyear Amended Budgeted Proposed Midyear
FY 2025-2026
WATER FUND (continued):
DISTRIBUTION MAINT
Water Distribution Superintendent CAMP 1.00 - - 1.00 -
Utility Supervisor IBEW 4.00 - - 4.00 -
Sr. Water Distribution Technician IBEW 5.00 - - 5.00 -
Water Distribution Technician IBEW 14.00 - - 14.00 -
Heavy Equipment Operator IBEW 3.00 - - 3.00 -
Water Maintenance Worker I/II IBEW 5.00 - - 5.00 -
Senior Meter Mechanic IBEW 1.00 - - 1.00 -
Meter Mechanic IBEW 2.00 - - 2.00 -
- 35.00 - 35.00 -
WAREHOUSE
Warehouse Supervisor IBEW 1.00 - - 1.00 -
Warehouse Specialist IBEW 1.00 - - 1.00 -
- 2.00 - 2.00 -
TOTAL DEPARTMENT 121.00 - - 121.00 -
Appendix: Personnel Summary
Housing Department
Not Position Changes Not
Group Adopted Budgeted Prior to Midyear Amended Budgeted OTHER FUNDS:
HOUSING/SECTION 8 Fund 121
Housing Director EXEC 1.00 - - 1.00 -
Housing Specialist Supervisor IBEW 1.00 - - 1.00 -
Housing Specialist I / II IBEW 7.00 - - 7.00 -
Sr. Housing Specialist IBEW 1.00 - - 1.00 -
Administrative Manager CAMP 2.00 - - 2.00 -
Administrative Analyst II CAMP 2.00 - - 2.00 -
Secretary IBEW 1.00 - - 1.00 -
Administrative Clerk II IBEW 2.00 - - 2.00 -
TOTAL DEPARTMENT 17.00 - - 17.00 -
Proposed Midyear
FY 2025-2026
Entry Maximum
Grade Class Code Status Classification Title Step 1 Step 2 Step 3 Step 4 Step 5 CCG 8 Mayor Bi-weekly 903.85
Effective January 28, 2023 - Per Reso. 22-211 Annual 23,500.00 CCG 9 City Council members Bi-weekly 903.85
Effective January 28, 2023 - Per Reso. 22-211 Annual 23,500.00 N/A Mayor's Additional Compensation Bi-weekly 876.92
Annual 22,800.00
CAG 2 City Attorney Hourly 131.34
(per Second Amendment effective July 1, 2022) Bi-weekly 10,507.20 Monthly 22,765.60
Annual 273,187.20
CMG 1 City Manager Hourly 163.6692
(per contract effective May 16, 2026) Bi-weekly 13,093.54 Monthly 28,369.33
Annual 340,432.00
CITY OF VALLEJO
Unrepresented - Contract
Effective May 16, 2026
EXHIBIT 3B
ACTION ITEM 9.B.
DATE: April 28, 2026
TO: Mayor and Members of the City Council
FROM: Dawn G. Abrahamson, MMC, City Clerk
SUBJECT: ADOPT A RESOLUTION MAKING AN APPOINTMENT TO THE HOUSING &
COMMUNITY DEVELOPMENT COMMISSION TO FILL AN EXISTING VACANCY
RECOMMENDATION
Adopt a resolution making an appointment to the Housing & Community Development Commission
REASONS FOR RECOMMENDATION
A vacancy has occurred on the Housing & Community Development Commission due to a resignation. At its April 14 regular meeting, the City Council conducted the nomination process; however, a split vote between two applicants prevented an appointment from being made. As a result, the item is being brought forward to the April 28 City Council meeting, when the full Council will be present to consider and make the appointment.
BACKGROUND AND DISCUSSION
Due to a resignation, a vacancy exists on the Housing & Community Development Commission (HCDC). A sufficient number of applications were received to proceed with interviews. Councilmembers Lediju and Palmares conducted virtual applicant interviews on March 23. Participation in the interview process is required for appointment consideration.
The two-member Council interview team will make the initial nominations during the appointment process, followed by nominations from the remaining Councilmembers.
Copies of all applications were provided to the Mayor and City Council and are available for review in the City Clerk’s Office.
Commission Details and Recommendation
Housing & Community Development Commission (VMC Chapter 2.46) • Seven-member body; members must be City residents
• One vacancy (term to expire June 30, 2028)
• Five applications were received; four applicants interviewed on March 23 • Recommendation: Appoint one applicant to fill the vacancy for a term expiring June 30, 2028.
FISCAL IMPACT
There is no fiscal impact associated with filling vacancies to standing commissions.
ENVIRONMENTAL REVIEW
Date: April 28, 2026
Subject: ADOPT A RESOLUTION MAKING AN APPOINTMENT TO THE HOUSING &
COMMUNITY DEVELOPMENT COMMISSION TO FILL AN EXISTING VACANCY
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.
ATTACHMENTS
1. Resolution Making Appointment to HCDC 042826 CAO Stamp
2. List of Eligible Applicants 042826
CONTACT
Dawn G. Abrahamson, MMC, City Clerk (707) 648-4527
[email protected]
Approved as to form:
By: for
Veronica Nebb, City Attorney
RESOLUTION NO. 26_____ N.C.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO MAKING
AN APPOINTMENT TO THE HOUSING & COMMUNITY DEVELOPMENT
COMMISSION
WHEREAS, the Vallejo City Council has established various boards, commissions and committees which may be advisory, policy, appellate and/or rule making; and WHEREAS, members of these boards, committees, and commissions shall be appointed and vacancies shall be filled for the unexpired portion of the term in the same manner as the original appointment pursuant to the Vallejo Municipal Code; and WHEREAS, section 2.26.030 of the Vallejo Municipal Code provides that the term of office of each member appointed by the City Council shall be for four years, except as otherwise provided by ordinance or resolution, and that terms of members shall be staggered so that the number of terms expiring annually shall be approximately equal; and WHEREAS, there currently exist vacancies on boards, commissions and committees, and WHEREAS, pursuant to section 2.02.350 of the Vallejo Municipal Code, the City Clerk has published notices of these vacancies, received applications of interest, and delivered to the City Council all applications submitted; and
WHEREAS, the City Council reviewed the applications submitted and has conducted interviews for one vacancy to the Housing & Community Development Commission.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL AS FOLLOWS:
The following appointment is hereby made to the Housing & Community Development Commission:
Housing & Community Development Commission – (1 vacancy, term to expire 6/30/28) __________________________ – for a term to expire 6/30/28 Adopted by the City Council of the City of Vallejo at a regular meeting held on April 28, 2026, with the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ANDREA SORCE, MAYOR
ATTEST:
DAWN G. ABRAHAMSON, CITY CLERK
*Current Commissioner
List of Eligible Applicants for Appointment
(April 28, 2026)
Housing & Community Development Commission – 1 vacancy (Term to expire 6/30/28) Clyde Huff
Brianna Rogers
Yashica Simpson
Ebony Smith
ACTION ITEM 9.C.
DATE: April 28, 2026
TO: Mayor and Members of the City Council
FROM: Alicia M. Jones, Housing Director
SUBJECT: PUBLIC HEARING AND ADOPTION OF A RESOLUTION APPROVING THE ISSUANCE OF THE CALIFORNIA MUNICIPAL FINANCE AUTHORITY QUALIFIED 501(C)(3) BONDS IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $20,000,000 FOR THE
PURPOSE OF FINANCING OR REFINANCING THE ACQUISITION, REHABILITATION,
DEVELOPMENT, AND EQUIPPING OF SERENO VILLAGE APARTMENTS PURSUANT
TO THE TAX AND EQUITY FISCAL RESPONSIBILITY ACT (TEFRA) WITH NO
FINANCIAL LIABILITY FOR THE CITY AND APPROVAL OF A GUARANTOR
INDEMNIFICATION REQUIRING EDEN HOUSING TO INDEMNIFY THE CITY RELATED
TO ANY FINANCIAL OBLIGATION ARISING FROM ISSUANCE OF THE BONDS
RECOMMENDATION
1. Conduct a public hearing under the Tax and Equity Fiscal Responsibility Act ("TEFRA") in connection with the proposed issuance of revenue bonds by the California Municipal Finance Authority (the "CMFA"), a joint exercise of powers authority and public entity of the State of California, in an amount not to exceed $20,000,000, (the "Bonds"), for the part of a plan to finance or refinance the acquisition, construction, development, and equipping of a multifamily rental housing project located at 750 Sereno Drive, Vallejo, California (the "Project").
2. Adopt a Resolution approving the issuance of the Bonds by the CMFA for the benefit of Eden Housing, Inc., a California nonprofit public benefit corporation (the “Developer”), on behalf of Eden Sereno Village, L.P., a California limited partnership, or another ownership entity to be created by Eden Sereno Village LLC, a California limited liability company, its general partner (the “General Partner”), or by another affiliate of the Developer (such limited partnership or other ownership entity being referred to herein as the “Borrower”), to provide for the financing of the Project, such adoption is solely for the purposes of satisfying the requirements of TEFRA, the Code and the California Government Code Section 6500 (and following).
This is the approval of an issuance of Bonds by another public agency for a project to be constructed within the City of Vallejo and not an issuance of bonds by the City of Vallejo. The City has no financial obligation whatsoever for these bonds. Such adoption is solely for the purposes of satisfying the requirements of the federal Tax Equity and Fiscal Responsibility Act (TEFRA), the Code, and the California Government Code Section 6500 (and following).
REASONS FOR RECOMMENDATION
Approval by the City Council is required in order for the CMFA to issue revenue bonds for the benefit of the borrower to finance or refinance the acquisition, rehabilitation, improvement and equipping of a multifamily rental housing project located at 750 Sereno Drive, Vallejo, California, known as Sereno Village Apartments.
The City would have no financial liability for the bonds or the project, as described below.
BACKGROUND AND DISCUSSION
Date: April 28, 2026
Subject: PUBLIC HEARING AND ADOPTION OF A RESOLUTION APPROVING THE ISSUANCE OF THE CALIFORNIA MUNICIPAL FINANCE AUTHORITY QUALIFIED 501(C)(3) BONDS IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $20,000,000
FOR THE PURPOSE OF FINANCING OR REFINANCING THE ACQUISITION,
REHABILITATION, DEVELOPMENT, AND EQUIPPING OF SERENO VILLAGE
APARTMENTS PURSUANT TO THE TAX AND EQUITY FISCAL RESPONSIBILITY
ACT (TEFRA) WITH NO FINANCIAL LIABILITY FOR THE CITY AND APPROVAL
OF A GUARANTOR INDEMNIFICATION REQUIRING EDEN HOUSING TO
INDEMNIFY THE CITY RELATED TO ANY FINANCIAL OBLIGATION ARISING
FROM ISSUANCE OF THE BONDS
CMFA is a California Joint Powers Authority whose members are cities and other public agencies in California.
CMFA is a governmental agency with the authority to issue bonds on behalf of 501(c)(3) non-profits in California. The non-profit in this case is Eden Housing, Inc., which is also the ultimate borrower of the bonds.
The Borrower has requested that the CMFA issue one or more series of qualified revenue bonds in an aggregate principal amount not to exceed $20,000,000, including, but not limited to revenue bonds issued as part of a plan to finance and refinance the acquisition, rehabilitation, development and equipping of a 125-unit qualified residential rental project (the “Project”) to be owned and operated by the Borrower and located at 750 Sereno Drive within the City of Vallejo, California. The Borrower approached the City with a proposal to pay down a portion of outstanding loans from project development due to the City, Greater Vallejo Recreation District (GVRD), and the Vallejo Flood and Waste District (VFWD) in return for preservation of the 125 project units being preserved as affordable for 55 years from the recasting of the loans.
On November 18, 2025, the City Council authorized a letter of intent to modify the loans, make partial payments on the CIty and GVRD loans, payoff the VFWD loan,recast the outstanding loansto be repaid throug hresidual receipts, subordinate to the construction loans, and extend the affordability agreement for 55 years on the project. That letter was added to the application for the tax credits and was part of the approval process. This step is carrying out that intent for the next step of the process in the tax credit allocation to the project.
On December 2025, the project receveid approval to move forward with the tax credit process.
In order for all or a portion of the Bonds to qualify as tax-exempt bonds, the City of Vallejo must conduct a public hearing (the “TEFRA Hearing”) providing for the members of the community an opportunity to speak in favor of or against the use of tax-exempt bonds for the financing of the Project. Prior to such TEFRA Hearing, reasonable notice must be provided to the members of the community. Following the close of the TEFRA Hearing, an “applicable elected representative” of the governmental unit hosting the Project must provide its approval of the issuance of the Bonds for the financing of the Project.
TEFRA hearings are required by both the issuer of the bonds, which in this case is CMFA, as well as by the host jurisdiction of the project, which in this case is the City. The City is not approving the issuance of any bonds by the City. It is approving its support of the issuance by CMFA. The TEFRA hearing for the host agency (the City in this case) is designed to provide the public and the City Council an opportunity to comment on the project and the issuance of the bonds by CMFA for Eden Housing, Inc.
Approving the resolution does not approve the issuance of any bonds by the City. It does approve the issuance of the bonds for the project by CMFA and Eden Housing, Inc. The City will have no responsibility whatsoever for the bonds. There is no exposure to the City for any kind of financial damage and, as a member of the CMFA, the City will receive approximately $11,000 of the bond fees paid to CMFA by the Borrower. This process is called fee sharing. Further, the Guarantor, Eden Housing, will execute a Guarantor
Date: April 28, 2026
Subject: PUBLIC HEARING AND ADOPTION OF A RESOLUTION APPROVING THE ISSUANCE OF THE CALIFORNIA MUNICIPAL FINANCE AUTHORITY QUALIFIED 501(C)(3) BONDS IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $20,000,000
FOR THE PURPOSE OF FINANCING OR REFINANCING THE ACQUISITION,
REHABILITATION, DEVELOPMENT, AND EQUIPPING OF SERENO VILLAGE
APARTMENTS PURSUANT TO THE TAX AND EQUITY FISCAL RESPONSIBILITY
ACT (TEFRA) WITH NO FINANCIAL LIABILITY FOR THE CITY AND APPROVAL
OF A GUARANTOR INDEMNIFICATION REQUIRING EDEN HOUSING TO
INDEMNIFY THE CITY RELATED TO ANY FINANCIAL OBLIGATION ARISING
FROM ISSUANCE OF THE BONDS
Indemnification providing indemnification for the City in the very unlikely event there is any liability on the part of the City arising from issuance of the bonds.
Sereno Village Apartments is an existing 125-unit affordable housing apartment complex located at 750 Sereno Drive, Vallejo, CA. Income restrictions for the units at the project are shown below:
AMI 30% 45% 50%
1-Bedroom 3 18 23
2-Bedroom 2 16 22
3-Bedroom 0 14 17
4-Bedroom 0 4 5
Total 5 52 67
The borrower plans to make a number of capital repairs and improvements to the project. The renovation scope is described in more detail below but in sum, the project has $100,000 per unit in renovation funds plus the owner contingency. The scope will involve exterior envelope repairs by replacing windows, new roofs, exterior painting and generally ensure the buildings envelop integrity. Seven units will be converted to be 100% ADA compliant. All units will receive new bath fans and new PTAC heating/cooling units throughout.
The plan also includes landscaping and irrigation upgrades as well as parking lot repairs and resealing. If funds are available, the team will begin to repair unit interiors informed by a unit matrix. • Convert seven existing adaptable units into mobility accessible units and three existing units into audio accessible units per TCAC requirements (already renovated and to confirm what needs to be redone) • Replace the original office/community room gas HVAC equipment with a split heat pump system • Full window replacement throughout the property
• Exterior painting
• Full roof replacement on two of the residential buildings • Repair and replacement of select patio/balcony fencing and balcony decking • Seal coat, striping, and asphalt repairs in the drive and parking areas • Concrete wheel stops adjacent to pedestrian walkways. • Concrete walkway repairs for tripping hazards and an accessible path of travel • New speed bumps and replacement of existing
• Hydrojet both storm drain and sewer lines, and a camera on each/all system. • Kitchen cabinet, fixture, and appliance replacement in select units • Bathroom vanity, fixture, and tub/shower replacement or refinishing at select units • Floor replacement throughout units (depending on the number of units relocated) • Interior painting throughout units (depending on the number of units relocated) • GFCI replacement
Date: April 28, 2026
Subject: PUBLIC HEARING AND ADOPTION OF A RESOLUTION APPROVING THE ISSUANCE OF THE CALIFORNIA MUNICIPAL FINANCE AUTHORITY QUALIFIED 501(C)(3) BONDS IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $20,000,000
FOR THE PURPOSE OF FINANCING OR REFINANCING THE ACQUISITION,
REHABILITATION, DEVELOPMENT, AND EQUIPPING OF SERENO VILLAGE
APARTMENTS PURSUANT TO THE TAX AND EQUITY FISCAL RESPONSIBILITY
ACT (TEFRA) WITH NO FINANCIAL LIABILITY FOR THE CITY AND APPROVAL
OF A GUARANTOR INDEMNIFICATION REQUIRING EDEN HOUSING TO
INDEMNIFY THE CITY RELATED TO ANY FINANCIAL OBLIGATION ARISING
FROM ISSUANCE OF THE BONDS
• PTAC replacement throughout units
• Interior painting throughout Community Building and Laundry Building • New secondary access at office and resident service spaces • Light fixture replacement with LED fixtures at Laundry Building • Flooring replacement at Laundry Building
• Kitchen replacement at Community Building
• Tree trimming and site work in general
California Municipal Finance Authority
The CMFA was created on January 1, 2004, pursuant to a joint exercise of powers agreement to promote economic, cultural and community development, through the financing of economic development and charitable activities throughout California. To date, over 350 municipalities, including the City of Vallejo, have become members of CMFA.
The CMFA was formed to assist local governments, non-profit organizations and businesses with the issuance of taxable and tax-exempt bonds aimed at improving the standard of living in California. The CMFA’s representatives and its Board of Directors have considerable experience in bond financing.
Previous TEFRA hearings
The City has conducted and approved TEFRA hearings in previous years to support the issuance of Bonds in the City of Vallejo through CMFA.
The most recent TEFRA hearing was held on November 4, 2025, for Step Up Housing, the developer of Bay Village Apartments, located at 1107 Porter Street, Vallejo, California. The purpose of the TEFRA hearing was to issue revenue bonds as part of a plan to finance or refinance the acquisition, construction, improvement, and equipping of the multifamily rental housing project. The City has no liability for the bonds issued.
FISCAL IMPACT
The Bonds to be issued by the CMFA for the Project will be the sole responsibility of the Borrower, and the City will have no financial, legal, moral obligation, liability or responsibility for the Project or the repayment of the Bonds for the financing of the Project. All financing documents with respect to the issuance of the Bonds will contain clear disclaimers that the Bonds are not obligations of the City or the State of California but are to be paid for solely from funds provided by the Borrower.
The Board of Directors of the California Foundation for Stronger Communities, a California non-profit public benefit corporation (the Foundation"), acts as the Board of Directors for the CMFA. Through its conduit issuance activities, the CMFA shares a portion of the issuance fees it receives with its member communities and donates a portion of these issuance fees to the Foundation for the support of local charities. With respect to the City of Vallejo, it is expected that a portion of the issuance fee attributable to the City (approximately
Date: April 28, 2026
Subject: PUBLIC HEARING AND ADOPTION OF A RESOLUTION APPROVING THE ISSUANCE OF THE CALIFORNIA MUNICIPAL FINANCE AUTHORITY QUALIFIED 501(C)(3) BONDS IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $20,000,000
FOR THE PURPOSE OF FINANCING OR REFINANCING THE ACQUISITION,
REHABILITATION, DEVELOPMENT, AND EQUIPPING OF SERENO VILLAGE
APARTMENTS PURSUANT TO THE TAX AND EQUITY FISCAL RESPONSIBILITY
ACT (TEFRA) WITH NO FINANCIAL LIABILITY FOR THE CITY AND APPROVAL
OF A GUARANTOR INDEMNIFICATION REQUIRING EDEN HOUSING TO
INDEMNIFY THE CITY RELATED TO ANY FINANCIAL OBLIGATION ARISING
FROM ISSUANCE OF THE BONDS
$11.000 or based on the final amount of the bonds issued) will be granted by the CMFA to the General Fund of the City. Such grant may be used for any lawful purpose of the City.
ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.
ATTACHMENTS
1. Resolution Approving Issuance of CMFA Revenue Bonds for Sereno Village Apartments CAO Stamp
2. Guarantor Agreement Eden CAO Stamp
CONTACT
Alicia M. Jones, Housing Director (707) 648-4408
[email protected]
Chari Francisco, Administrative Manager
[email protected] (707) 553-7204
Approved as to form:
By: for
Veronica Nebb, City Attorney
RESOLUTION NO. _________
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO
APPROVING A PLAN OF FINANCE OF THE CALIFORNIA MUNICIPAL
FINANCE AUTHORITY TO ISSUE AND REISSUE REVENUE BONDS FOR A
QUALIFIED RESIDENTIAL RENTAL PROJECT FOR THE BENEFIT OF EDEN SERENO VILLAGE, L.P., APPROVING A GUARANTOR INDEMNIFICATION
AND CERTAIN OTHER MATTERS RELATING THERETO
WHEREAS, Eden Housing, Inc., a California nonprofit public benefit corporation (the “Developer”), on behalf of Eden Sereno Village, L.P., a California limited partnership, or another ownership entity to be created by Eden Sereno Village LLC, a California limited liability company, its general partner (the “General Partner”), or by another affiliate of the Developer (such limited partnership or other ownership entity being referred to herein as the “Borrower”), has requested that the California Municipal Finance Authority (the “Authority”) undertake a proposed plan of finance to issue and reissue from time to time one or more series of revenue bonds in an outstanding principal amount not to exceed $20,000,000 (the “Bonds”) to finance and refinance the acquisition, rehabilitation, development and equipping of a 125-unit qualified residential rental project (the “Project”) to be owned and operated by the Borrower and located at 750 Sereno Drive within the City of Vallejo, California (the “City”); and WHEREAS, an “applicable elected representative” of the jurisdiction in which the Project is to be located is required to approve the proposed plan of finance for the Project under Section 147(f) of the Internal Revenue Code of 1986, as amended (the “Code”); and WHEREAS, the City Council of the City of Vallejo (the “City Council”) is the elected legislative body of the City and is an “applicable elected representative” for purposes of Section 147(f) of the Code; and
WHEREAS, the Authority has advised that the Bonds may be issued pursuant to a “plan of finance” to issue an original issue of Bonds and to issue or reissue one or more additional series of Bonds from time to time after the original issue of Bonds, if necessary or desirable to comply with applicable legal requirements, all in an aggregate principal amount not to exceed $20,000,000 to finance the Project, and all within the three-year period commencing on the date of the issuance of the first series of Bonds pursuant to this resolution; and WHEREAS, the Authority has requested that the City Council approve the proposed plan of finance in order to satisfy the public approval requirement of Section 147(f) of the Code and the requirements of Section 4 of the Joint Exercise of Powers Agreement Relating to the California Municipal Finance Authority, dated as of January 1, 2004 (the “Agreement”), among certain local agencies, including the City; and
WHEREAS, pursuant to Section 147(f) of the Code, the City Council has, following notice duly given, held a public hearing regarding the issuance of the Bonds, and now desires to approve the proposed plan of finance for the Project;
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Vallejo, as follows:
Section 1. The foregoing recitals are true and correct.
Section 2. The City Council hereby approves the proposed plan of finance of the Authority to issue and reissue from time to time of one or more series of revenue bonds in an outstanding principal amount not to exceed $20,000,000. It is the purpose and intent of the City Council that this resolution constitute approval of the proposed plan of finance for the Project for the purposes of (a) Section 147(f) of the Code by the applicable elected representative of a governmental unit having jurisdiction over the area in which the Project is to be located, in accordance with said Section 147(f) and (b) Section 4 of the Agreement.
Section 3. The City Council hereby approves the Guarantor Indemnification to be executed by Eden Sereno Village LLC indemnifying the City from any liability whatsoever from the issuance of the bonds.
Section 4. The officers of the City are hereby authorized and directed, jointly and severally, to do any and all things and to execute and deliver any and all documents which they deem necessary or advisable in order to carry out, give effect to and comply with the terms and intent of this resolution and the financing transaction approved hereby.
Section 5. The City Clerk shall forward a certified copy of this Resolution to the Authority in care of its counsel:
Ronald E. Lee, Esq.
Jones Hall LLP
4 West 4th Avenue, Suite 406
San Mateo, CA 94402
Section 5. This resolution shall take effect immediately upon its adoption.
PASSED AND ADOPTED by the City Council of the City of Vallejo this 28th day of April _, 2026.
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________________________
ANDREA SORCE, CHAIR
ATTEST:
________________________________________
DAWN G. ABRAHAMSON, SECRETARY
ACTION ITEM 9.D.
DATE: April 28, 2026
TO: Mayor and Members of the City Council
FROM: Brad Paul, Interim Economic Development Director
SUBJECT: RECEIVE AN UPDATE ON ECONOMIC DEVELOPMENT DEPARTMENT (EDD
ACTIVITIES) AND RECOMMEND TO UNFREEZE THE SECRETARY AND ECONOMIC
DEVELOPMENT PROGRAM MANAGER IN ORDER TO IMPLEMENT THE DEPARTMENT
WORKPLAN AND ED STRATEGIC PLAN (EDSP)
RECOMMENDATION
Receive an update on Economic Development (EDD Activities) and recommend to unfreeze the Secretary and Economic Development Program Manager in order to implement the Department Workplan and ED Strategic Plan (EDSP)
REASONS FOR RECOMMENDATION
City Council members have identified economic development as a top priority along with Public Safety in the last several goal-setting sessions for several years. Unfreezing EDD’s Secretary and Program Manager positions will allow staff to take a more comprehensive and strategic approach to business outreach and retention, marketing Vallejo and attracting new businesses.
BACKGROUND AND DISCUSSION
This report provides an update on the Economic Development Department (EDD) and Vallejo’s Economic Development Strategic Plan (EDSP), the blueprint directing city economic activities from 2025 to 2030 that is meant to be periodically reviewed. This report provides some initial program and staffing recommendations.
The EDSP was approved in December 2024. At the time, the EDD had seven authorized positions, including a vacant Project Manager position. In January 2025, the EDD Director resigned, followed by the departure of the department’s Secretary in April 2025. The Assistant City Manager served as Acting Director of EDD and hired an outside ED consultant to continue moving ED work forward through the end of 2025. On January 12, 2026, the Interim EDD Director was hired.
Throughout 2025, despite lacking a full-time director, program manager and secretary, the EDSP’s five Pilot Projects were advanced to varying degrees by the consultant and remaining staff, primarily the Administrative Analyst II.
Staff’s priorities remain implementing the EDSP cycles I and II which include job creation, increased sustainable revenue, improving Vallejo’s image, neighborhood revitalization, supporting the growth of our local economy including the development of Mare Island, and public safety.
Regarding business attraction, our focus remains advanced manufacturing, healthcare, education, tourism, software and construction. In this work, we highlight Vallejo’s competitive advantages: easy access to highways, ferries, barges and rail; less expensive power, water and broadband; workforce partners (Solano Community College, Cal-Poly Maritime, Working Waterfront Coalition); arts & culture; good restaurants, etc.
The EDSP has two phases: Cycle 1 (2025-2027) includes 5 pilot projects and communication strategies that
Date: April 28, 2026
Subject: RECEIVE AN UPDATE ON ECONOMIC DEVELOPMENT DEPARTMENT (EDD
ACTIVITIES) AND RECOMMEND TO UNFREEZE THE SECRETARY AND
ECONOMIC DEVELOPMENT PROGRAM MANAGER IN ORDER TO IMPLEMENT
THE DEPARTMENT WORKPLAN AND ED STRATEGIC PLAN (EDSP)
highlight Vallejo as a competitive place to do business. Cycle 2 (2028-2030) includes more aggressive business attraction efforts. Our Cycle 1 Goals & Key Actions include:
1. Execute five pilot projects using remaining ARPA funding.
2. Support major revitalization and planning efforts in Downtown, the Waterfront and other areas in parallel with private sector efforts (Mare Island and mainland local business corridors in Vallejo).
3. Work with City of Vallejo Planning, Finance Department and Central Permit Center on ways to streamline development, increase city revenue and enhance placemaking.
4. Develop a Communications and Marketing Plan: engage with the community, regional partners and regional media on Vallejo-based business stories.
5. Create a vision for city-owned assets as part of broader placemaking and infill development efforts alongside citywide capital-facilities planning.
Cycle 2 prioritizes business attraction/expansion in downtown and other neighborhoods through ongoing funding for the Revolving Loan Fund, updating business corridor amenities (landscaping, street furniture, lighting, signage); and expanding workforce partnerships. Here is an update on our five Pilot Projects:
1. Vallejo Revolving Loan Fund. In December 2024, the city council directed staff to allocate $355,000 in ARPA funds to Solano EDC for a pilot program similar to its Solano County Revolving Loan Fund to expedite the process. They started processing Vallejo loans in 2025 and approved a 4th and final loan in March 2026.
2. Pop-Up Events ($62,624/$100,312). This funding request was in mid-year and fiscal budget requests for the last 2 budget cycles without being funded. Staff has identified $62,624 in the current FY25-26 Measure B budget which will be allocated to the contract. The remaining $37,688 will now be included in the department request for Measure P funds in May 2026. An RFP was released in January 2026 and 3 finalists were interviewed. Miles McNeil & Powell was selected to activate downtown and the waterfront along lower Georgia with pop-up art, music, food and family activities that complement existing events (Farmers’ Market, Art Walk).
Staff hosts meetings with Visit Vallejo, Chamber of Commerce, Vallejo Main Street, the Economic Development Commission (EDC) and Miles McNeal & Powell to share concepts and ensure coordination with existing businesses for this project. The larger $100,312 budget, if approved for supplemental Measure P funds, would allow us to add more Pop-Up events in the downtown and waterfront areas.
3. Shop Local Campaign ($28,000/$70,312). This funding request was in mid-year and fiscal budget requests for the last 2 budget cycles without being funded. It will now be included in the department request for Measure P funds in May 2026. Staff hoped to add $42,000 in mid-year funds to bring the total budget to $70,000 before releasing the RFP. When the mid-year budget requests were tabled, staff added this funding to the Pop-Up Events budget (now $62,624) knowing how hard it would be to encumber this Shop Local money before June 30th. Staff has made the request to Measure P for $70,312 to release the Shop Local RFP and begin the project.
4. Long Range Property Management Plan (LRPMP). This strategy includes an analysis by a consultant to assess and prioritize city properties suitable for development to generate investment/revenue/jobs. The work product would include a holistic list of City-owned properties and recommended next steps for each, including development, sale of surplus land, and longer-term opportunity sites. The RFP was completed and the $200,000 to fund it over two years was included in our mid-year and fiscal budget requests for the last 2