Agenda packet — Vallejo City Council, September 22, 2026 (part 5 of 7)

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iii.Trash Hot Spot Assessments – The Permittees shall quantify the volume of material removed from each Trash Hot Spot cleanup and attempt to identify sources to the extent readily feasible. Documentation of the cleanup activity to be retained by the Permittee shall include the trash condition before and after cleanup of the entire hot spot using photo documentation with a minimum of one photo per 100 feet of hot spot length and the total volume of trash and litter removed from the hot spot. Permittees shall report the volume removed for the most recent five years of hot spot cleanup in each Annual Report, or if a new trash hot spot location is selected, Permittees shall report the volume removed for the years of cleanup of that hotspot.

D
C.10.d. Trash Load Reduction Plans
Each Permittee shall maintain, and provide for inspection and review upon request, a Trash Load Reduction Plan, including an implementation schedule to meet the
C.10.a Trash Load Reduction requirements. A summary of any new revisions to the Plan shall be included in the Annual Report. The Plan shall describe trash load reduction control actions being implemented or planned and the trash generation areas or trash management areas where the actions are or will be implemented, including jurisdiction-wide actions, such as source control ordinances The Plans may include actions to control sources outside of the Permittee’s jurisdiction that are causing or contributing to adverse trash impacts in the receiving water(s). Permittees who choose to implement such control actions may account for them towards meeting the C.10.a Trash Load Reduction requirements as long as they can demonstrate the controls will be sustained and they quantify the sustained load reduction benefit relative to control actions in the trash generation areas or trash management areas in their jurisdiction that drained to the affected receiving water.

B
C.10.e. Optional Trash Load Reduction Offset Opportunities i. Additional Creek and Shoreline Cleanup – A Permittee may offset part of its provision C.10.a trash load percent reduction requirement by conducting additional cleanup of creek and shoreline areas beyond trash hot spot cleanups required by C.10.c if the additional cleanup efforts are conducted at a frequency of at least twice per year and sufficient to demonstrate sustained improvement of the creek or shoreline area. The maximum offset that may be claimed is ten percent.

A Permittee may claim a load reduction offset of one percent for each total of trash volume removed from additional cleanups that is three and a third percent
B
for the 2016 performance guideline and 2017 mandatory trash load reduction deadline, and ten percent for the 2019 mandatory trash load reduction deadline, of the Permittee’s 2009 trash load volume estimates, based on its trash generation maps and average categorical trash generation rates (see C.10.a.ii), in accordance with the following formula:

B
1% Reduction Offset (Volume) = (12 AVH(2009) + 4 AH(2009) + AM(2009)) OF where: B 1% Reduction Offset (Volume) = (12 AVH(2009) + 4 AH(2009) + AM(2009)) OF where: B SAN FRANCISCO BAY REGION MUNICIPAL STORMWATER NPDES PERMIT - MRP 2.0 R2-2015-0049 ATTACHMENT "A" CITY OF VALLEJO AND VALLEJO SANITATION AND FLOOD CONTROL DISTRICT RESPONSIBILITIES LEGEND: C = CITY D = DISTRICT B = BOTH CITY & DISTRICT Responsible Section Agency

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AVH(2009) = total amount of 2009 very high trash generation category jurisdictional area
AH(2009) = total amount of 2009 high trash generation category jurisdictional area AM(2009) = total amount of 2009 moderate trash generation category jurisdictional area 12 = Very High to Moderate weighing ratio
4 = High to Moderate weighing ratio
OF = offset factor equal to (7.5 x 0.033) for the 2016 performance guideline and 2017 mandatory trash load reduction deadline, where 7.5 is the conversion from acres to gallons based on trash generation rates and 0.033 is the three to one offset ratio, or (7.5 x 0.1) for the 2019 mandatory trash load reduction deadline, where 7.5 is the conversion from acres to gallons based on trash generation rates and 0.1 is the ten to one offset ratio.

B
ii. Direct Trash Discharge Controls – A Permittee may offset an additional part of its provision C.10.a trash load percent reduction requirement by implementing a comprehensive plan approved by the Executive Officer for control of direct discharges of trash to receiving waters from non-storm drain system sources. The maximum offset that may be claimed is fifteen percent using the C.10.e.i formula. The plan shall be submitted not later than February 1 of the first year in which the offset will be reported in the following Annual Report and shall include the following:

B
a. description of sources of the directly discharged trash; b. description of control actions that will be implemented during the permit term to prevent or reduce direct discharge trash loads in a systematic and comprehensive manner;
c. map of the affected receiving water area and associated watershed; and d. description of how effectiveness of controls will be assessed, including documentation of controls, quantification of trash volume controlled, and assessment of resulting improvements to receiving water conditions.

B
C.10.f. Reporting
Each Permittee shall provide the following in each Annual Report:
i. A summary of trash control actions within each trash management area, including the types of actions, levels of implementation, areal extent of implementation, and whether the actions are ongoing or new, including initiation date.

D
ii. Upon request by the Executive Officer, an updated trash generation area map or maps, which include trash management areas, including the locations and associated drainage areas and of full trash capture systems and other trash control actions, and the location of Trash Hot Spots, with highlight or other indication of any revisions or changes from the previous year map(s). These maps can be used to illustrate progress toward achieving the trash reduction requirements in C.10.a.i
D
SAN FRANCISCO BAY REGION MUNICIPAL STORMWATER NPDES PERMIT - MRP 2.0 R2-2015-0049 ATTACHMENT "A" CITY OF VALLEJO AND VALLEJO SANITATION AND FLOOD CONTROL DISTRICT RESPONSIBILITIES LEGEND: C = CITY D = DISTRICT B = BOTH CITY & DISTRICT Responsible Section Agency

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iii. Should a Permittee correct and/or revise its 2009 trash generation map submitted in February 2014, the corrected or revised 2009 trash generation map shall be submitted in the 2016 Annual Report, if the Permittee has not already submitted the corrected or revised map. Certification that each of its full trash capture systems is operated and maintained to meet full trash capture system requirements; a description of any systems that did not meet full trash capture system requirements (e.g., due to plugging or overflowing); and any corrective actions taken.

D
iv. An accounting of its non-full trash capture system trash control actions assessments by providing a summary description of assessments in each of its trash management areas, including the number and dates of observations.

D
v. An accounting of progress toward or attainment of C.10.a.i trash discharge reduction performance guidelines and mandatory deadlines using the C.10.a.ii trash generation area mapping methodology and formula.

D
a. If a Permittee cannot demonstrate attainment of the 2016 performance guideline, it shall submit a detailed plan and schedule of implementation of additional trash load reduction control actions that will attain the 2017 mandatory deadline.

D
b. If a Permittee cannot demonstrate attainment of the 2017 or 2019 mandatory trash load reduction deadline, it shall submit a report of non-compliance with the associated Annual Report, or in advance of the Annual Report, that describes actions to comply with the mandatory reduction deadline in a timely manner. The report shall include a plan and schedule for implementation of full trash capture systems sufficient to attain the required reduction. A Permittee may submit a plan and schedule for implementation of other trash management actions to attain the required reduction in an area where implementation of a full trash capture system is not feasible. In such cases, the report shall include identification of the area and documentation of the basis of the Permittee’s determination that implementation of a full trash capture system is not feasible.

D
vi. In the 2018 Annual Report, progress on development and testing of the receiving water monitoring program. D vii. The volume removed for the most recent five years of hot spot cleanup for each of its trash hot spots, or for the years of cleanup if a new trash hot spot location has been selected.

D
viii. For Permittees claiming a C.10.e.i offset, based on additional cleanup of creek and shoreline areas, a summary description of the additional cleanup actions.

D
ix. For Permittees claiming a C.10.e.ii offset, based on non-storm drain system trash controls, a summary description of control actions receiving water assessment results, quantification of trash volume controlled, and assessment of resulting improvements in receiving water condition, the claimed offset and documentation of information used in the C.10.e.i formula.

D
C.11. Mercury Controls
The Permittees shall implement the following control program for mercury. The Permittees shall perform the control measures (source control, treatment control, and pollution prevention strategies) and report on those control measures according to the provisions below. The provisions implement the urban runoff requirements of the San Francisco Bay and Guadalupe River Watershed mercury TMDLs and reduce mercury loads to make substantial progress toward achieving the urban runoff mercury load allocations established for the TMDLs. The aggregate, regionwide, urban runoff wasteload allocation from the San Francisco Bay mercury TMDL is 82 kg/yr. The TMDL implementation plan calls for attainment of the allocation by February 2028 and, as a way to measure progress, attainment of an interim loading milestone by February 2018 of 120 kg/yr, halfway between the 2003 estimated load, 160 kg/yr, and the aggregate allocation. The Permittees may comply with any requirement of this provision through a collaborative effort.

B
C.11.a. Implement Control Measures to Achieve Mercury Load Reductions i. Task Description – Permittees shall implement mercury source and treatment control measures and pollution prevention strategies to reduce mercury loads throughout the area covered by this Permit (permit-area).

B
ii. Implementation level – To comply with this provision element, Permittees shall:

SAN FRANCISCO BAY REGION MUNICIPAL STORMWATER NPDES PERMIT - MRP 2.0 R2-2015-0049 ATTACHMENT "A" CITY OF VALLEJO AND VALLEJO SANITATION AND FLOOD CONTROL DISTRICT RESPONSIBILITIES LEGEND: C = CITY D = DISTRICT B = BOTH CITY & DISTRICT Responsible Section Agency

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(1) Identify the watersheds or portions of watersheds (management areas) in which mercury control measures are currently being implemented and those in which new control measures will be implemented during the term of this Permit (many or most may be the same watersheds as those identified for C.12.a.ii(1));
D
(2) Identify the control measures that are currently being implemented and those that will be implemented in each watershed and management area (may be the same as those identified for C.12.a.ii(2));
D
(3) Submit a schedule of control measure implementation; and D (4) Implement mercury source and treatment control measures and pollution prevention strategies and quantify mercury load reductions achieved by using the accounting methods established according to provision C.11.b.

D
iii. Reporting
(1) The Permittees shall report by April 1, 2016, progress toward developing a list of the watersheds and management areas where mercury control measures are currently being implemented and those in which control measures will be implemented (C.11.a.ii(1)) during the term of this Permit as well as the monitoring data and other information used to select these watersheds and management areas.

D
(2) The Permittees shall report in their 2016 Annual Report the list of watersheds and management areas where control measures are currently being implemented or will be implemented during the term of the Permit (C.11.a.ii(1)) along with the specific control measures (C.11.a.ii(2)) that are currently being implemented and those that will be implemented in these watersheds and management areas and an implementation schedule (C.11.a.ii(3)) for these control measures. In addition to the list of watersheds and management areas, this report shall include:

D
a. The number, type, and locations and/or frequency (if applicable) of control measures; b. The description, scope, and start date of pollution prevention measures; c. For each structural control and non-structural BMP, interim implementation progress milestones (e.g., construction milestones for structural BMPs or other relevant implementation milestones for structural and non-structural BMPs) and a schedule for milestone achievement; and d. Clear statements of the roles and responsibilities of each participating Permittee for implementation of pollution prevention or control measures identified under C.11.a.ii(2).

D
(3) Beginning with the 2017 Annual Report and continuing in all Annual Reports, Permittees shall update all the information required under C.11.a.iii(2) as necessary to account for new control measures implemented, but not described, in the 2016 Annual Report.

D
C.11.b. Assess Mercury Load Reductions from Stormwater
i. Task Description – The Permittees shall develop and implement an assessment methodology and data collection program to quantify in a technically sound manner mercury loads reduced through implementation of pollution prevention, source control, and treatment control measures, including mercury source control, stormwater treatment, green infrastructure, and other measures. The Permittees shall use the assessment methodology to demonstrate progress toward achieving the load reductions required in this Permit term and the program area wasteload allocations.

D
A reasonable and technically sound load reduction accounting system is described in the Fact Sheet and is based on information submitted by the Permittees in the January 2014 Integrated Monitoring Report. This task consists of documenting the method described in the Fact Sheet or any alternative methodology, updating and refining the accounting system to account for new information, justifying assumptions, analytical methods, sampling schemes and parameters used to quantify the load reduction for each type of control measure, and indicating what information will be collected and submitted to confirm the calculated load reduction for each control measure implemented.

D
ii. Implementation Level – The Permittees shall adequately quantify the mercury load reductions achieved through implementing pollution prevention, source control, and treatment control efforts.

D
iii. Reporting D
SAN FRANCISCO BAY REGION MUNICIPAL STORMWATER NPDES PERMIT - MRP 2.0 R2-2015-0049 ATTACHMENT "A" CITY OF VALLEJO AND VALLEJO SANITATION AND FLOOD CONTROL DISTRICT RESPONSIBILITIES LEGEND: C = CITY D = DISTRICT B = BOTH CITY & DISTRICT Responsible Section Agency

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(1) In their 2016 Annual Report the Permittees shall submit, for Executive Officer approval, the assessment methodology and data collection program required in C.11.b.i.

D
(2) Beginning with the 2017 Annual Report, Permittees shall report annually the loads reduced using the default (from Fact Sheet) or alternative approved assessment methodology to demonstrate cumulative mercury load reduced from each control measure implemented since the beginning of the Permit term. Permittees shall submit all supporting data and information necessary to substantiate the load reduction estimates, including appropriate reference to the control measures described in the reporting required under C.11.a.

D
(3) In their 2018 and subsequent Annual Reports, the Permittees shall submit, for Executive Officer approval, any refinements, if necessary, to the measurement and estimation methodologies to assess mercury load reductions in the subsequent permit.

D
C.11.c. Plan and Implement Green Infrastructure to reduce mercury loads i. Task Description – Permittees shall implement green infrastructure projects during the term of the Permit to achieve the mercury load reductions performance criteria in Table 11.1. Green infrastructure projects on both public and private land can serve to achieve this load reduction requirement.

Additionally, Permittees shall prepare a reasonable assurance analysis (see below and Fact Sheet) to demonstrate quantitatively that mercury load reductions of at least 10 kg/yr will be achieved by 2040 through implementation of green infrastructure throughout the permit-area.

C
ii. Implementation Level
(1) The Permittees shall implement sufficient green infrastructure projects so that mercury loads are collectively reduced by 48 g/yr by June 30, 2020, which shall be extended to December 31, 2020, if the Permittees provide documentation that control measures that will attain the load reduction will be implemented by December 31, 2020. Permittees shall demonstrate achievement of these load reductions by using the accounting methods approved under provision C.11.b.iii(1). Load reductions from green infrastructure projects implemented prior to the effective date of this Permit may be counted toward the required green infrastructure reductions of this Permit term if these projects were established and implemented during the Previous Permit term, but load reductions from the activity were not realized or credited during the Previous Permit term.

C
The Permittees may meet the load reduction as a group. The load reduction requirements summed over all Permittees within each county are set forth in Table 11.1. If neither the permit-area-wide total load reduction nor the county-specific load reduction is achieved, Permittees shall achieve load reductions consistent with their share of the county total. The individual Permittee share of the county load reduction is the proportion of county population in each municipality.

C
If all the Permittees in a county wish to use an alternative method of distributing the county load reductions, these Permittees shall report through their countywide stormwater programs on their alternative method (if different from default population-based method) for assigning Permittee- specific load fractions in the 2017 Annual Report. This can be determined by the Permittees within the counties and may be different from one county to the next, but all Permittees within a county shall use the same method of distributing the county load reductions. Any acceptable alternative load reduction criteria must be approved through an amendment of this Permit.

C
Table 11.1 Mercury Load Reduction Performance Criteria via Green Infrastructure Implementation by County County Permittees Mercury Load
Reduction (g/yr)
by June 30, 2020,
through green
infrastructure
Alameda Permittees 15
Contra Costa Permittees 9
San Mateo Permittees 6
SAN FRANCISCO BAY REGION MUNICIPAL STORMWATER NPDES PERMIT - MRP 2.0 R2-2015-0049 ATTACHMENT "A" CITY OF VALLEJO AND VALLEJO SANITATION AND FLOOD CONTROL DISTRICT RESPONSIBILITIES LEGEND: C = CITY D = DISTRICT B = BOTH CITY & DISTRICT Responsible Section Agency

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Santa Clara Permittees 16
Solano Permittees: Suisun City, Vallejo, Fairfield 2
Totals 48
(2) Permittees shall prepare a reasonable assurance analysis of future mercury load reductions by doing the following: B a. Quantify the relationship between areal extent of green infrastructure implementation and mercury load reductions. This quantification should take into consideration the scale of contamination of the treated area as well as the pollutant removal effectiveness of likely green infrastructure strategies.

B
b. Estimate the amount and characteristics of land area that will be treated through green infrastructure by 2020, 2030, and 2040. B c. Estimate the amount of mercury load reductions that will result from green infrastructure implementation by 2020, 2030, and 2040. B d. Quantitatively demonstrate that mercury reductions of at least 10 kg/yr will be realized by 2040 through implementation of green infrastructure projects.
e. Ensure that the calculation methods, models, model inputs, and modeling assumptions used to fulfill C.11.c.ii(2)(a-d) have been validated through a peer review process.

B
iii. Reporting
(1) The Permittees shall submit in their 2018 Annual Report, as part of reporting for C.11.b.iii(2), the quantitative relationship between green infrastructure implementation and mercury load reductions. This submittal shall include all data used and a full description of models and model inputs relied on to establish this relationship.

B
(2) The Permittees shall submit in their 2020 Annual Report an estimate of the amount and characteristics of land area that will be treated through green infrastructure implementation by 2020, 2030, and 2040. This submittal shall include all data used and a full description of models and model inputs relied on to generate this estimate.

B
(3) The Permittees shall submit in their 2020 Annual Report a reasonable assurance analysis to demonstrate quantitatively that mercury reductions of at least 10 kg/yr will be realized by 2040 through implementation of green infrastructure projects. This submittal shall include all data used and a full description of models and model inputs relied on to make the demonstration and documentation of peer review of the reasonable assurance analysis.

B
(4) The Permittees shall submit as part of reporting for C.11.b.iii(2), beginning with their 2019 Annual Report, an estimate of the amount of mercury load reductions resulting from green infrastructure implementation during the term of the Permit. This submittal shall include all data used and a full description of models and model inputs relied on to generate this estimate.

B
(5) All Permittees in a county may submit, in the 2017 Annual Report, an alternative (different from the population-based default described in C.11.c.ii(1)) and supporting information to derive Permittee-specific proportions of load reduction criteria.

B
C.11.d. Prepare Implementation Plan and Schedule to Achieve TMDL Allocations i. Task Description– Permittees shall prepare a plan and schedule for mercury control measure implementation and reasonable assurance analysis demonstrating that sufficient control measures will be implemented to attain the mercury TMDL wasteload allocations by 2028. This plan may share many elements of a similar plan developed for PCBs according to Provision C.12.d.

B
ii. Implementation level – Permittees shall prepare a mercury control measure implementation plan and corresponding reasonable assurance analysis that demonstrates quantitatively that the plan will result in mercury load reductions sufficient to attain the mercury TMDL wasteload allocations by 2028. The plan must:

B
(1) Identify all technically and economically feasible mercury control measures (including green infrastructure projects) to be implemented; B (2) Include a schedule according to which these technically and economically feasible control measures will be fully implemented; and B (3) Provide an evaluation and quantification of the mercury load reduction of such measures as well as an evaluation of costs, control measure efficiency and significant environmental impacts resulting from their implementation.

B
iii. Reporting
Permittees shall submit the plan and schedule in the 2020 Annual Report. B C.11.e. Implement a Risk Reduction Program
SAN FRANCISCO BAY REGION MUNICIPAL STORMWATER NPDES PERMIT - MRP 2.0 R2-2015-0049 ATTACHMENT "A" CITY OF VALLEJO AND VALLEJO SANITATION AND FLOOD CONTROL DISTRICT RESPONSIBILITIES LEGEND: C = CITY D = DISTRICT B = BOTH CITY & DISTRICT Responsible Section Agency

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i. Task Description – The Permittees shall conduct an ongoing risk reduction program to address public health impacts of mercury in San Francisco Bay/Delta fish. The fish risk reduction program shall take actions to reduce actual and potential health risks in those people and communities most likely to consume San Francisco Bay-caught fish, such as subsistence fishers and their families. The risk reduction framework developed in the Previous Permit term, which funded community-based organizations to develop and deliver appropriate communications to appropriately targeted individuals and communities, is an appropriate approach.

D
ii. Implementation Level D
(1) At a minimum, Permittees shall conduct or cause to be conducted an ongoing risk reduction program with the potential to reach 3000 individuals annually who are likely consumers of San Francisco Bay- caught fish. Permittees are encouraged to collaborate with San Francisco Bay industrial and wastewater discharger agencies in meeting this requirement.

D
(2) In year four of the permit term, Permittees shall evaluate the effectiveness of their risk reduction program. D iii. Reporting – The Permittees shall report on the status of the risk reduction program in each of their Annual Reports, including a brief description of actions taken, an estimate of the number of people reached, and why these people are deemed likely to consume Bay fish. The Permittees shall report the findings of the effectiveness evaluation of their risk reduction program in their 2020 Annual Report.

D
C.12. Polychlorinated Biphenyls (PCBs) Controls
The Permittees shall implement the following control program for PCBs. The Permittees shall implement PCBs control measures (source control, treatment control, and pollution prevention strategies) in areas where benefits are most likely to accrue (focused implementation) and report on those control measures according to the provisions below. The provisions implement the urban runoff requirements of the PCBs TMDL. Permittees shall reduce PCBs loads by a specified amount during the term of the Permit, thereby making substantial progress toward achieving the urban runoff PCBs wasteload allocation in the Basin Plan. The allocation, on an aggregate and regionwide basis, is 2 kg/yr (1.6 kg/yr allocated to Permittees) to be achieved by March 2030. This wasteload allocation represents a load reduction from all urban runoff sources to the Bay of approximately 18 kg/yr (14.4 kg/yr from Permittees) compared to loads estimated using data collected in 2003. The Permittees may comply with any requirement of this Provision through a collaborative effort.

B
C.12.a. Implement Control Measures to Achieve PCBs Load Reductions. i. Task Description – Permittees shall implement PCBs source and treatment control measures and pollution prevention strategies to achieve PCBs load reductions in Table 12.1 throughout the area covered by this Permit (permit-area).

B
ii. Implementation level –To comply with this provision element, Permittees shall:
(1) Identify the watersheds or portions of watersheds (management areas) in which PCBs control measures are currently being implemented and those in which new control measures will be implemented during the term of this permit; B
(2) Identify the control measures that are currently being implemented and those that will be implemented in each watershed and management area; B (3) Submit a schedule of control measure implementation; and B (4) Implement sufficient control measures to achieve the permit-area-wide reduction stated below or the county-specific load reduction performance criteria shown in Table 12.1. The Permittees shall demonstrate achievement of these load reductions as required in provision C.12.b. Load reductions from control measures implemented prior to the effective date of this Permit may be counted toward the required reductions of this Permit term if these control measures were established or implemented during the Previous Permit term, but load reductions from the activity were not realized or credited during the Previous Permit term (e.g., they were implemented after the 2014 Integrated Monitoring Report was submitted).

B
For all Permittees combined, these county-specific average annual PCBs load reduction performance criteria shall total 0.5 kg/yr by June 30, 2018, and 3.0 kg/yr by June 30, 2020. The June 30, 2020, deadline shall be extended to December 31, 2020, if the Permittees provide documentation that control measures that will attain the load reduction will be implemented by December 31, 2020. The Fact Sheet describes the amount of PCBs load reduction benefit associated with implementing a number of control measures.

B
The Permittees may meet the load reductions as a group. The load reduction requirements summed over all Permittees within each county are set forth in Table 12.1. If neither the permit-area-wide total load reduction criteria nor the county-specific load reduction criterion is achieved, Permittees shall achieve load reductions consistent with their share of the county total. The individual Permittee share of the county load reduction performance criteria is the proportion of county population in each municipality.

B
SAN FRANCISCO BAY REGION MUNICIPAL STORMWATER NPDES PERMIT - MRP 2.0 R2-2015-0049 ATTACHMENT "A" CITY OF VALLEJO AND VALLEJO SANITATION AND FLOOD CONTROL DISTRICT RESPONSIBILITIES LEGEND: C = CITY D = DISTRICT B = BOTH CITY & DISTRICT Responsible Section Agency

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If all the Permittees in a county wish to use an alternative method of distributing the county load reductions, these Permittees shall report through their countywide stormwater programs on their alternative method (if different from default population-based method) for assigning Permittee-specific load fractions in the 2017 Annual Report. This can be determined by the Permittees within the counties and may be different from one county to the next, but all Permittees within a county shall use the same method of distributing the county load reductions. Any acceptable alternative load reduction criteria must be approved through an amendment of this Permit.

B
iii. Reporting
(1) The Permittees shall report by April 1, 2016, progress toward developing a list of the watersheds and management areas where PCBs control measures are currently being implemented and those in which control measures will be implemented (C.12.a.ii(1)) during the term of this Permit as well as the monitoring data and other information used to select these watersheds and management areas. This list should include watersheds containing contaminated sites referred to the Water Board as well.

D
(2) The Permittees shall report in their 2016 Annual Report the list of watersheds and management areas where control measures are currently being implemented or will be implemented during the term of the Permit (C.12.a.ii(1)) along with the specific control measures (C.12.a.ii(2)) that are currently being implemented and those that will be implemented in these watersheds and management areas and an implementation schedule (C.12.a.ii(3)) for these control measures. In addition to the list of watersheds and management areas, this report shall include:

D
a. The number, type, and locations and/or frequency (if applicable) of control measures; D b. A cumulative listing of all potentially PCB-contaminated sites Permittees have discovered and referred to the Water Board to date, with a brief D c. The description, scope, and start date, of PCBs control measures; D d. For each structural control and non-structural BMP, interim implementation progress milestones (e.g., construction milestones for structural controls or other relevant implementation milestones for structural controls and non-structural BMPs) and a schedule for milestone achievement; and D
e. Clear statements of the roles and responsibilities of each participating Permittee for implementation of pollution prevention or control measures identified under C.12.a.ii(2).

D
(3) Beginning with the 2017 Annual Report and continuing in all Annual Reports, Permittees shall update all the information required under C.12.a.iii(2) as necessary to account for new control measures implemented but not described in the 2016 Annual Report.

D
(4) All Permittees in a county may submit, in the 2017 Annual Report, an alternative (different from the default described in C.12.a.ii(4)) and supporting information to derive Permittee-specific proportions of load reduction criteria.

D
C.12.b. Assess PCBs Load Reductions from Stormwater
i. Task Description – The Permittees shall develop, document, and implement an assessment methodology and data collection program to quantify in a technically sound manner PCBs loads reduced through implementation of pollution prevention, source control, and treatment control measures, including PCBs source control, stormwater treatment, green infrastructure and other measures. The Permittees shall use the assessment methodology to demonstrate progress toward achieving the load reductions required in this Permit term and the program area wasteload allocations.

B
A reasonable and technically sound load reduction accounting system is described in the Fact Sheet and is based on information submitted by Permittees in the January 2014 Integrated Monitoring Report. This task consists of documenting the method described in the Fact Sheet or any alternative methodology, updating and refining the accounting system to account for new information, justifying assumptions, analytical methods, sampling schemes and parameters used to quantify the load reduction for each type of control measure, and indicating what information will be collected and submitted to confirm the calculated load reduction for each unit of activity.

D
SAN FRANCISCO BAY REGION MUNICIPAL STORMWATER NPDES PERMIT - MRP 2.0 R2-2015-0049 ATTACHMENT "A" CITY OF VALLEJO AND VALLEJO SANITATION AND FLOOD CONTROL DISTRICT RESPONSIBILITIES LEGEND: C = CITY D = DISTRICT B = BOTH CITY & DISTRICT Responsible Section Agency

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ii. Implementation Level – The Permittees shall adequately quantify the PCBs load reductions achieved through all the pollution prevention, source control, and treatment control measures Permittees will implement in this Permit term, except for measures to manage PCB-containing materials and wastes during building demolitions (C.12.f).

D
For this Permit term, the Permittees will receive a total of 2000 g/yr (2 kg/yr) PCBs load reduction value if they have developed and implemented effective protocols for managing PCB-containing materials during demolition so that PCBs do not drain into the MS4 as required in provision C.12.f. The 2000 g/yr PCBs load reduction value shall be in furtherance of meeting the June 30, 2020, 3000 g/yr requirement in Table 12.1.

B
The Permittee-specific portion of the 2000 g/yr PCBs load reduction value shall be based on the proportion of county population in each municipality. If all the Permittees in a county wish to use an alternative method of distributing the county load reductions for managing PCB-containing materials during demolition, these Permittees shall report through their countywide stormwater programs on their alternative method (if different from default population- based method) for assigning Permittee-specific load fractions in the 2019 Annual Report. This can be determined by the Permittees within the counties and may be different from one county to the next, but all Permittees within a county shall use the same method of distributing the county load reductions.

Any acceptable alternative load reduction criteria must be approved through an amendment of this Permit.

B
iii. Reporting
(1) In their 2016 Annual Report the Permittees shall submit for approval by the Executive Officer the assessment methodology and data collection program required in C.12.b.i. and described in C.12.b.ii.

D
(2) Beginning with the 2017 Annual Report, Permittees shall report annually the loads reduced using the default (from the Fact Sheet) or alternative approved assessment methodology to demonstrate cumulative PCBs load reduced from each control measure implemented since the beginning of the Permit term. Permittees shall submit all supporting data and information necessary to substantiate the load reduction estimates, including appropriate reference to the control measures described in the reporting required under C.12.a.

D
(4) All Permittees in a county may submit, in the 2019 Annual Report, an alternative (different from the default population-based method) and supporting information to derive Permittee-specific shares of load reduction value associated with implementation of C.12.f.

D
C.12.c. Plan and Implement Green Infrastructure to reduce PCBs loads i. Task Description – Permittees shall implement green infrastructure projects during the term of the Permit to achieve PCBs load reduction performance criteria in Table 12.2 in furtherance of meeting the 3000 g/year load reduction criteria required in C.12.a.ii.(4) and Table 12.1. Green infrastructure projects on both public and private land can serve to achieve this load reduction requirement. Additionally, Permittees shall prepare a reasonable assurance analysis (see below and the Fact Sheet) to demonstrate quantitatively that PCBs load reductions of at least 3 kg/yr will be achieved by 2040 through implementation of green infrastructure throughout the permit-area.

C
Table 12.2 PCBs Load Reduction Performance Criteria via Green Infrastructure Implementation by County ii. Implementation Level
(1) The Permittees shall implement green infrastructure projects so that PCBs loads are collectively reduced by 120 g/yr by June 30, 2020, which shall be extended to December 31, 2020, if the Permittees provide documentation that control measures that will attain the load reduction will be implemented by December 31, 2020. Permittees shall demonstrate achievement of these load reductions by using the accounting methods approved under provision C.12.b.iii(1). Load reductions from green infrastructure projects implemented prior to the effective date of this Permit may be counted toward the required green infrastructure reductions of this Permit term if these projects were established and implemented during the Previous Permit term, but load reductions from the activity were not realized or credited during the Previous Permit term.

C
SAN FRANCISCO BAY REGION MUNICIPAL STORMWATER NPDES PERMIT - MRP 2.0 R2-2015-0049 ATTACHMENT "A" CITY OF VALLEJO AND VALLEJO SANITATION AND FLOOD CONTROL DISTRICT RESPONSIBILITIES LEGEND: C = CITY D = DISTRICT B = BOTH CITY & DISTRICT Responsible Section Agency

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The Permittees may meet the load reduction as a group. The load reduction requirements summed over all Permittees within each county are set forth in Table 12.2. If neither the permit-area-wide total load reduction nor the county-specific load reduction is achieved, Permittees shall achieve load reductions consistent with their share of the county total under provision C.12.a.ii(4).

C
(2) Permittees shall prepare a reasonable assurance analysis that demonstrates how green infrastructure will be implemented in order to achieve a PCBs load reduction of 3 kg/yr across the permit-area by 2040. This analysis shall include the following:

C
a. Quantify the relationship between areal extent of green infrastructure implementation and PCBs load reductions, taking into consideration the scale of contamination of the treated area as well as the pollutant removal effectiveness of likely green infrastructure strategies; C
b. Estimate the amount and characteristics of land area that will be treated through green infrastructure by 2020, 2030, and 2040; C c. Estimate the amount of PCBs load reductions that will result from green infrastructure implementation by 2020, 2030, and 2040; C d. Quantitatively demonstrate that PCBs reductions of at least 3 kg/yr will be realized by 2040 through implementation of green infrastructure projects; and
C
e. Ensure that the calculation methods, models, model inputs and modeling assumptions used to fulfill C.12.c.ii(2)a-d have been validated through a peer review process.

C
iii. Reporting
(1) The Permittees shall submit in their 2018 Annual Report, as part of reporting for C.12.b.iii(3), the quantitative relationship between green infrastructure implementation and PCBs load reductions. This submittal shall include all data used and a full description of models and model inputs relied on to establish this relationship.

B
(3) The Permittees shall submit in their 2020 Annual Report a reasonable assurance analysis to demonstrate quantitatively that PCBs reductions of at least 3 kg/yr will be realized by 2040 through implementation of green infrastructure projects. This submittal shall include all data used and a full description of models and model inputs relied on to make the demonstration and documentation of peer review of the reasonable assurance analysis.

B
(4) The Permittees shall submit as part of reporting for C.12.b.iii(4), beginning with their 2019 Annual Report an estimate of the amount of PCBs load reductions resulting from green infrastructure implementation during the term of the Permit. This submittal shall include all data used and a full description of models and model inputs relied on to generate this estimate.

B
C.12.d. Prepare Implementation Plan and Schedule to Achieve TMDL Wasteload Allocations i. Task Description – Permittees shall prepare a plan and schedule for PCBs control measure implementation and reasonable assurance analysis demonstrating that sufficient control measures will be implemented to attain the PCBs TMDL wasteload allocations by 2030.

D
ii. Implementation level – Permittees shall prepare a PCBs control measures implementation plan and corresponding reasonable assurance analysis that demonstrates quantitatively that the plan will result in PCBs load reductions sufficient to attain the PCBs TMDL wasteload allocations by 2030. The plan must:

D
(1) Identify all technically and economically feasible PCBs control measures to be implemented (including green infrastructure projects); and B (2) Include a schedule according to which these technically and economically feasible control measures will be fully implemented; and B (3) Provide an evaluation and quantification of the PCBs load reduction of such measures as well as an evaluation of costs, control measure efficiency and significant environmental impacts resulting from their implementation.

B
iii. Reporting
Permittees shall submit the plan and schedule in the 2020 Annual Report. D C.12.e. Evaluate PCBs Presence in Caulks/Sealants Used in Storm Drain or Roadway Infrastructure in Public Rights-of-Way SAN FRANCISCO BAY REGION MUNICIPAL STORMWATER NPDES PERMIT - MRP 2.0 R2-2015-0049 ATTACHMENT "A" CITY OF VALLEJO AND VALLEJO SANITATION AND FLOOD CONTROL DISTRICT RESPONSIBILITIES LEGEND: C = CITY D = DISTRICT B = BOTH CITY & DISTRICT Responsible Section Agency

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i. Task Description –Permittees shall collect samples of caulk and other sealants used in storm drains and between concrete curbs and street pavement and investigate whether PCBs are present in such material and in what concentrations. PCBs are most likely present in material applied during the 1970s, so the focus of the investigations should be on structures installed during this era.

C
ii. Implementation Level
Permittees shall collect at least 20 composite samples (throughout the permit-area) of the caulks and sealants used in storm drains or roadway infrastructure in public
rights-of-way and analyze this material for PCBs in such a way as to be able to detect a minimum PCBs concentration of 200 parts per billion. This sampling and analysis will count toward partial fulfillment of the monitoring effort aimed at finding PCBs sources (see management information need in C.8.f). iii. Reporting
Permittees shall report on the results (including all data gathered) of this investigation no later than the 2018 Annual Report.

C.12.f. Manage PCB-Containing Materials and Wastes During Building Demolition Activities So That PCBs Do Not Enter Municipal Storm Drains i. Task Description – Permittees shall develop and implement or cause to be developed and implemented an effective protocol for managing materials with PCBs concentrations of 50 ppm or greater in applicable structures at the time such structures undergo demolition so that PCBs do not enter MS4s.

PCBs from these structures can enter storm drains during and/or after demolition through vehicle track- out, airborne releases, soil erosion, or stormwater runoff.

C
Applicable structures include, at a minimum, commercial, public, institutional and industrial structures constructed or remodeled between the years 1950 and 1980 with building materials with PCBs concentrations of 50 ppm or greater. Single-family residential and wood frame structures are exempt.

C
A Permittee is exempt from this requirement if it provides evidence acceptable to the Executive Officer that the only structures that existed pre-1980 within its jurisdiction were single-family residential and/or wood-frame structures.

C
ii. Implementation Level
(1) The Permittees shall develop a protocol by June 30, 2019, that includes each of the following components, at a minimum: B a. The necessary authority to ensure that PCBs do not enter MS4s from PCB- containing materials in applicable structures at the time such structures undergo demolition;
b. A method for identifying applicable structures prior to their demolition; and c. Method(s) for ensuring PCBs are not discharged to the storm drain from demolition of applicable structures.

B
(2) By July 1, 2019, and thereafter, the Permittees shall implement or cause to be implemented the PCBs management protocol for ensuring PCBs are not discharged to MS4s from demolition of applicable structures via vehicle track- out, airborne releases, soil erosion, or stormwater runoff.

B
(3) By July 1, 2019, Permittees shall develop an assessment methodology and data collection program to quantify in a technically sound manner PCBs loads reduced through implementation of the protocol for controlling PCBs during demolition of applicable structures.

B
iii. Reporting
(1) In their 2016, 2017, and 2018 Annual Reports, the Permittees shall summarize the steps they have taken to begin implementing this requirement, which could include working with State and local agencies on inter-agency coordination regarding building demolitions, developing ordinances or policies, obtaining information materials, updating or supplementing permit application materials, developing a tracking tool for potential PCB-containing structures, and training relevant staff as needed to comply with this sub-provision.

B
(2) Each Permittee seeking exemption from C.12.f requirements must submit in its 2017 Annual Report documentation, such as historic maps or other historic records, that clearly demonstrates that the only structures that existed pre-1980 within its jurisdiction were single-family residential and/or wood- frame structures.

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(3) In their 2020 Annual Report, the Permittees shall provide documentation demonstrating implementation with each of the minimum requirements in C.12.f.ii(1)(a)-(c).

B
(4) In their 2020 Annual Report and thereafter, the Permittees shall provide documentation of each of the following items:
a. The number of applicable structures that applied for a demolition permit during the reporting year; and b. A running list of the applicable structures that applied for a demolition permit (since the date the PCBs control protocol was implemented) that had material(s) with PCBs at 50 ppm or greater, with the address, demolition date, and brief description of PCBs control method(s) used.

B
(5) In their 2020 Annual Report, Permittees shall submit an assessment methodology and data collection program to quantify PCBs loads reduced through implementation of the protocol for controlling PCBs during building demolition. This should be reported at the regional level on behalf of all Permittees.

B
C.12.g. Fate and Transport Study of PCBs: Urban Runoff Impact on San Francisco Bay Margins i. Task Description –The Permittees shall conduct or cause to be conducted studies concerning the fate, transport, and biological uptake of PCBs discharged from urban runoff to San Francisco Bay margin areas.

D
ii. Implementation Level - The specific information needs include understanding the in-Bay transport of PCBs discharged in urban runoff, the sediment and food web PCBs concentrations in margin areas receiving urban runoff, the influence of urban runoff on the patterns of food web PCBs accumulation, especially in Bay margins, and the identification of drainages where urban runoff PCBs are particularly important in food web accumulation.

D
iii. Reporting-The Permittees shall submit in their 2017 Annual Report a workplan describing the specific manner in which these information needs will be accomplished and describing the studies to be performed with a preliminary schedule. The Permittees shall report on status of the studies in their 2018 Annual Report. The Permittees shall report in the March 15, 2020, Integrated Monitoring Report the findings and results of the studies completed, planned, or in progress as well as implications of studies on potential control measures to be investigated, piloted or implemented in future permit cycles.

D
C.12.h Implement a Risk Reduction Program
i. Task Description –The Permittees shall conduct an ongoing risk reduction program to address public health impacts of PCBs in San Francisco Bay/Delta fish. The fish risk reduction program shall take actions to reduce actual and potential health risks in those people and communities most likely to consume San Francisco Bay-caught fish, such as subsistence fishers and their families. The risk reduction framework developed in the Previous Permit term, which funded community-based organizations to develop and deliver appropriate communications to appropriately targeted individuals and communities, is an appropriate approach. Permittees should work with local health departments, the Bay Area Clean Water Agencies, and the Western States Petroleum Association to leverage resources for this program and to appropriately target at-risk populations.

D
ii. Implementation Level
(1) At a minimum, Permittees shall conduct or cause to be conducted an ongoing risk reduction program with the potential to reach 3,000 individuals annually who are likely consumers of San Francisco Bay-caught fish. Permittees are encouraged to collaborate with San Francisco Bay industrial and wastewater discharger agencies in meeting this requirement.

D
(2) In year four of the Permit term, Permittees shall evaluate the effectiveness of their risk reduction program. D iii. Reporting-The Permittees shall report on the status of the risk reduction program in each of their Annual Reports, including a brief description of actions taken, an estimate of the number of people reached, and why these people are deemed likely to consume Bay fish. The Permittees shall report the findings of the effectiveness evaluation of their risk reduction program in their 2020 Annual Report.

D
C.13. Copper Controls
The Permittees shall implement the following control program for copper. The Permittees shall implement the control measures and accomplish the reporting on those control measures according to the provisions below. The purpose of these provisions is to implement the control measures identified in the Basin Plan amendment necessary to support the copper site-specific objectives in San Francisco Bay. The Permittees may comply with any requirement of C.13 Provisions through a collaborative effort.

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C.13.a. Manage Waste Generated from Cleaning and Treating of Copper Architectural Features, Including Copper Roofs, during Construction and Post- Construction.
i. Task Description – The Permittees shall prohibit the discharge of wastewater to storm drains generated from the installation, cleaning, treating, and washing of the surface of copper architectural features, including copper roofs.

C
ii. Implementation Level
(1) The Permittees shall require, when issuing building permits, use of appropriate BMPs for managing waste during and post-construction. (2) The Permittees shall educate installers and operators on appropriate BMPs for managing copper-containing wastes. (3) The Permittees shall enforce against noncompliance.

C
iii. Reporting
(1) In the 2016 Annual Report, the Permittees shall certify that legal authority currently exists to prohibit the discharge of wastewater to storm drains generated from the installation, cleaning, treating, and washing of copper architectural features, including copper roofs.

D
(2) In the 2016 Annual Report, the Permittees shall report how copper architectural features are addressed through the issuance of building permits. D (3) The Permittees shall report annually permitting and enforcement activities. D C.13.b. Manage Discharges from Pools, Spas, and Fountains that Contain Copper-Based Chemicals i. Task Description – Permittees shall prohibit discharges to storm drains from pools, spas, and fountains that contain copper-based chemicals. D ii. Implementation Level – The Permittees shall either: 1) require installation of a sanitary sewer discharge connection for pools, spas, and fountains, including connection for filter backwash, with a proper permit from the POTWs; or 2) require diversion of discharge for use in landscaping or irrigation.

D
iii. Reporting
(1) In the 2016 Annual Report, the Permittees shall certify that legal authority currently exists to prohibit the discharges to storm drains of water containing copper-based chemicals from pools, spas, and fountains.

D
(2) In the 2016 Annual Report, the Permittees shall report how copper- containing discharges from pools, spas, and fountains are addressed to accomplish the prohibition of the discharge.

D
(3) The Permittees shall report annually on any enforcement activities D C.13.c. Industrial Sources
i. Task Description – The Permittees shall ensure industrial facilities do not discharge elevated levels of copper to storm drains by ensuring, through industrial facility inspections, that proper BMPs are in place.

D
ii. Implementation Level D
(1) As part of industrial site controls required by Provision C.4, the Permittees shall identify facilities likely to use copper or have sources of copper (e.g., plating facilities, metal finishers, auto dismantlers) and include them in their inspection program plans.

D
(2) The Permittees shall educate industrial inspectors on industrial facilities likely to use copper or have sources of copper and proper BMPs for them. D (3) As part of the industrial inspection, inspectors shall ensure that proper BMPs are in place at such facilities to minimize discharge of copper to storm drains, including consideration of roof runoff that might accumulate copper deposits from ventilation systems on site.

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iii. Reporting D
The Permittees shall highlight copper reduction results in the industrial inspection component in the C.13 portion of each Annual Report. D C.14. City of Pacifica and San Mateo County Fecal Indicator Bacteria Controls The City of Pacifica (City) and San Mateo County (County) Permittees shall implement Provision C.14 for fecal indicator bacteria. The City and County shall implement fecal indicator bacteria control measures in areas where benefits are most likely to accrue (focused implementation) and report on those control measures according to this provision. The goal of this provision is to implement the urban runoff (stormwater runoff and dry weather flows) requirements of the San Pedro Creek (Creek) and Pacifica State Beach (Beach) Indicator Bacteria TMDL (TMDL) and reduce exceedances of the bacterial water quality objectives for the water contact recreation beneficial use during the term of the Permit, thereby making substantial progress toward achieving the TMDL wasteload allocations. The wasteload allocations and the dates they must be attained by are listed in Table 14.1 below. The City and County may comply with any requirement of this provision through a collaborative effort.

1. Allowable exceedances are calculated by multiplying exceedance rates observed in the Reference System(s) by the Number of Days during each respective period in the reference year (1994).

2. To end up with whole numbers, where the fractional remainder for the calculated allowable exceedance days exceeds 0.1, the number of days is rounded up.

3. To determine the allowable number of exceedance events given a weekly sampling regime, as practiced for monitoring San Pedro Creek and Pacifica State Beach, the number of exceedance days was adjusted by solving for “X” in the following equation: X = (exceedance days x 52 weeks) / 365 days.

4. Wet weather is defined as any day with 0.1 inches of rain or more and the following three days.

NA
C.14.a. Implement Control Measures to Achieve Indicator Bacteria Wasteload Allocations. i. Task Description – The City and County shall implement bacteria control measures and pollution prevention strategies to prevent or reduce discharges of bacteria from their storm drain systems to meet the stormwater TMDL wasteload allocations in the San Pedro Creek watershed and Pacifica State Beach Indicator Bacteria TMDL (TMDL Project Area).

NA
ii. Implementation Level – In order to comply with this provision element:

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(1) The County shall effectively prohibit potential illicit discharges into its storm sewer system from sanitary sewer overflows or the sanitary sewer lines within its jurisdiction.

NA
(2) The County shall address bacteria discharges from the existing and future commercial horse and dog kennel facilities (facilities) into its storm sewer sytem within its jurisdiction as follows:

NA
(a) Conduct annual site inspections of each facility for code compliance by June 30 of each year, beginning in 2016. (b) Conduct an annual compliance review of each facility’s current manure, stormwater, and drainage management plans by June 30 of each year, beginning in 2016.
(c) Enforcement actions for noncompliant facilities will be in line with the County’s Confined Animal Ordinance.

NA
(3) The City shall address bacteria discharges from the existing and future commercial horse facilities (facilities) within its jurisdiction as follows: NA (a) Review each facility’s compliance with the City’s Administrative Policy on “Standards for Keeping Animals.” (b) Review each facility’s compliance with the City’s Municipal Code on “Animal Excreta.” (c) Conduct annual compliance review and inspection of each facility by June 30 of each year, beginning in 2016. (d) Take progressive enforcement action(s), as needed, to bring noncompliant facilities into compliance with the City’s Administrative Policy on “Standards for Keeping Animals” and Municipal Code on “Animal Excreta.” (4) The City shall install new dog waste clean-up signs, waste bag dispensers, and trash cans at a minimum of 10 (ten) high priority locations within the TMDL Project Area (each site to receive all three elements: sign, bag dispenser, and trash can, unless some of the elements are already in place) by June 30, 2016. The high priority sites for these installations shall be determined via visual inspections of popular dog walking areas and their potential to discharge improperly deposited dog waste to the Creek or Beach.

NA
(5) The City shall develop and implement a visual inspection and cleanup plan for high dog waste accumulation areas along San Pedro Creek and its tributaries by June 30, 2016. From April 1 through October 31, inspections and cleanups shall, at a minimum, be conducted on a quarterly basis (e.g., once each in April, July, and October). From November 1 through March 31, inspections and cleanups shall be conducted prior to forecast rain events with a forecast rainfall depth of 0.2 inches or more (as measured at Half Moon Bay Airport (KHAF) Meteorological Station), and at a frequency of no less than once a month.

NA
(6) The City shall develop and implement an enhanced pet waste public outreach and education campaign by June 30, 2016, that, at a minimum, includes all the following:

NA
SAN FRANCISCO BAY REGION MUNICIPAL STORMWATER NPDES PERMIT - MRP 2.0 R2-2015-0049 ATTACHMENT "A" CITY OF VALLEJO AND VALLEJO SANITATION AND FLOOD CONTROL DISTRICT RESPONSIBILITIES LEGEND: C = CITY D = DISTRICT B = BOTH CITY & DISTRICT Responsible Section Agency

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(a) Explore the possibility of establishing a new public pet waste management stakeholder group (e.g., formal or informal dog owners club). (b) Prepare and implement public service announcements regarding pet waste management and associated impacts to the Creek and Beach to play on the local television station and to include in print ads in the Pacifica Tribune.

NA
(c) Distribute a mailer with an informational brochure to residents and businesses describing proper pet waste management, the linkage of the watershed to the Creek and Beach, and the adverse impact on those water bodies and those recreating in them from improper pet waste management. (d) Add a new web page to the City website with information on the TMDL and the water quality monitoring and BMP implementation activities, as well as information about proper pet waste management and the impact of improperly deposited waste on water quality of the Creek and Beach and public health.

NA
(e) Create and implement a pre-rain pet waste cleanup email alert to residents, reminding them to cleanup accumulated pet waste in their yards that could otherwise get washed into the Creek and Beach.
(f) Participate in local events and festivals to distribute pet waste management materials (educational fliers, dog waste bags, etc.).

NA
(7) The City and County, based on the results of the source characterization and BMP effectiveness, and wasteload allocation attainment analyses described in sections C.14.b-c, shall modify or refocus control measure implementation efforts as appropriate, at a frequency of no less than every two years.

NA
iii. Reporting
(1) No later than March 15 of each year, the City and County shall submit a comprehensive TMDL Status and Monitoring Report, reporting on the specific control measures (as listed in section C.14.a.ii above) that have been implemented in the TMDL Project Area during the forgoing October 1 through September 30 period. This report shall include
NA
(a) The number, type, and locations and/or frequency (if applicable) of control measures; (b) The description, scope, and start date of pollution prevention measures; and (c) Clear statements of the responsibilities of each participating Permittee for implementation of pollution prevention or control measures.

NA
(2) Beginning with the 2017 TMDL Status and Monitoring Report and continuing in all TMDL Status and Monitoring Reports, the City and County shall update all the information as necessary to account for new control measures implemented, but not described in the 2016 TMDL Status and Monitoring Report or revisions to control measures.

NA
C.14.b. Conduct Water Quality Monitoring to Assess Attainment of Wasteload Allocations i. Task Description - The purpose of the attainment monitoring is to determine whether or not the TMDL wasteload allocations are attained NA ii. Implementation Level - In order to comply with this provision element, the City and County shall conduct attainment water quality monitoring activities as follows:

NA
(1) Sample Locations – Two stations shall be monitored to assess attainment of wasteload allocations for stormwater runoff and dry weather flows: the mouth of San Pedro Creek (Creek Mouth) and Pacifica State Beach (Linda Mar #5).

NA
(2) Sampling Frequency – The two attainment stations shall be monitored weekly on an ongoing basis for fecal indicator bacteria. The weekly sampling shall occur year-round regardless of weather conditions, provided the conditions are safe for field staff to collect the samples.

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(3) Constituents –Fecal indicator bacteria species measured in freshwater samples collected from the Creek Mouth shall include E. coli and total coliform.

Fecal indicator bacteria species measured in ocean water samples collected from Linda Mar #5 station shall include enterococci, fecal coliform, and total coliform.

NA
iii. Reporting
(1) In their Annual TMDL Status and Monitoring Reports submitted on March 15 each year, the City and County shall analyze, summarize, and report the results of the ongoing attainment monitoring, as follows:

NA
(a) The City and County shall complete a data evaluation, which shall focus on determining whether the TMDL wasteload allocations are being attained in San Pedro Creek and at Pacifica State Beach.
(b) The indicator bacteria results from the attainment monitoring stations (Creek Mouth and Linda Mar #5 stations) shall be compared to applicable bacterial water quality objectives and the allowable exceedances of those objectives as specified in the TMDL (Table 14.1). (c) The data evaluation shall include tabulation and review of local rainfall data to determine whether the weekly attainment monitoring sampling events occurred during dry weather or wet weather.

NA
(d) An ongoing quantitative analysis of trends in bacteria densities and exceedances of applicable water quality objectives at the two attainment stations shall be conducted and reported annually.

NA
(e) A detailed and comprehensive assessment of wasteload allocation attainment by the end of year 4 of the Permit term shall be completed. If wasteload allocations are not achieved by the end of the Permit term, no later than 180 days prior to Permit expiration, the City and County shall submit a plan in their Report Of Waste Discharge, acceptable to the Executive Officer, that describes additional control measures or increased levels of existing control measures that will be implemented to prevent or reduce discharges of bacteria to storm drain systems to attain wasteload allocations. The plan shall include implementation methods, an implementation schedule, and proposed milestones.

NA
C.14.c. Conduct Water Quality Monitoring to Characterize Sources of Bacteria in The Project Area and to Assess BMP Effectiveness i. Task Description – The purpose of characterization monitoring is to better characterize indicator bacteria contributions from specific sources and to evaluate control measure effectiveness. The characterization monitoring shall provide data to:

NA
(1) Characterize indicator bacteria densities in subwatersheds, storm drain outfalls, and pump stations that have not been sampled in the past. Results of the investigation may be used to drive future control measure actions.

NA
(2) Establish baseline (or current) conditions against which future monitoring results can be compared following new or ongoing control measure implementation.

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Characterization monitoring shall be conducted every other year on a water year basis (i.e., October 1 through September 30) beginning with Water Year 2016 (WY2016) (i.e., October 1, 2015 – September 30, 2016). WY2016 characterization monitoring shall assess E. coli densities throughout the San Pedro Creek watershed, with a focus on the culverted branches of the North Fork. The City and County may elect to focus on other areas with potential or suspected bacteria sources during subsequent years. In WY2016, human-, horse-, and dog-specific genetic markers shall be analyzed for a subset of the samples to investigate whether these species contribute fecal contamination to the Creek. The characterization monitoring shall be iterative in nature and allow for flexibility of design and details in future years. Subsequent years of characterization monitoring, at a minimum, shall have the same level of effort as WY2016; however, in future years, based on the results of the WY2016 monitoring, alternative sampling stations may be targeted, sampling intensities may be modified, sampling frequencies may be adjusted, and/or the species- specific genetic marker sampling may be revised.

NA
ii. Implementation Level – The City and County shall conduct characterization monitoring activities as follows: NA (1) Sample Locations – in WY2016, a minimum of twelve sampling stations shall be monitored. The selected sampling stations for the WY2016 characterization monitoring are divided into three separate categories, as follows:

NA
(a) Subwatersheds – Four subwatersheds shall be targeted in WY2016: the North Fork (three stations), Middle Fork (one station), Sanchez Fork (one station), and Main Stem (three stations);
NA
(b) Pump stations – The Linda Mar and Anza pump stations shall be sampled during wet weather discharge events to the Beach (during dry weather, flows entering these stations are pumped to a wastewater treatment facility and do not discharge to the Creek or Beach); NA
(c) Stormwater outfalls – The Crespi Canal, which is an engineered and concrete-lined drainage ditch, shall be sampled if it has flowing water. NA In addition to the above stations, the Creek mouth shall be also sampled during events when species-specific genetic marker samples are collected (see section C.14.c.ii.3).

NA
In monitoring years subsequent to the WY2016 monitoring year, based on the results of the WY2016 monitoring, the sample locations and quantity may be modified. However, in each subsequent monitoring year, a minimum of one hundred ten (110) fecal indicator bacteria samples shall be collected.

NA
(2) Sampling Frequency – in WY2016, the characterization stations shall be sampled a minimum of ten times over the course of the water year, as follows: NA (a) Characterization monitoring shall begin in WY2016 with the first sample collected in Winter 2016; NA (b) Wet season – Five sampling events shall be conducted during each of the wet season months (November through March). To the extent possible, wet season sampling events shall occur during wet weather, which as defined in the TMDL is any day with 0.1 inch of rain or more and the following three days;
NA
(c) Dry season – Five sampling events shall be conducted during the dry season on a monthly basis from May through September. NA In subsequent monitoring years, based on the results of the WY2016 monitoring, the sampling frequency may be modified. However, in each subsequent monitoring year, a minimum of one hundred ten (110) fecal indicator bacteria samples shall be collected.

NA
(3) Constituents – All samples shall be analyzed for E. coli. In addition, during each monitoring year (i.e., WY2016, and every other water year thereafter), at a minimum, samples collected at four stations during four sampling events (two wet season, two dry season) shall be analyzed for human-, horse-, and dog-specific genetic markers to assess whether the targeted host species contribute fecal contamination to the Creek and Beach.

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(4) Monitoring Protocols and Data Quality – Where applicable, monitoring data must be SWAMP comparable. Minimum data quality shall be consistent with the latest version of the SWAMP Quality Assurance Project Plan (QAPP) for applicable parameters, including data quality objectives, field and laboratory blanks, field duplicates, laboratory spikes, and clean techniques, using the most recent SWAMP Standard Operating Procedures.

NA
(5) Future Revisions – Any and all changes to the characterization monitoring plan in subsequent years (e.g., WY2018, WY2020, etc.) shall be submitted to the Executive Officer for review and acceptance no later than 90 days prior to implementation.

NA
iii. Reporting
(1) In their Annual TMDL Status and Monitoring Reports beginning with the 2016 report submitted on March 15, 2017, and every other year’s report thereafter, the City and County shall submit a comprehensive Characterization Monitoring Report reporting on all data collected during the preceding October 1 through September monitoring period.

NA
(2) Data evaluation shall focus on addressing the following questions:
(a) Which land uses and/or sources contribute most to bacteria impairments in San Pedro Creek watershed? (b) Are controllable sources of fecal contamination (e.g., human, horses, and dogs) present in the San Pedro Creek watershed? (c) What are the multi-year indicator bacteria density trends in the Creek and at the Beach (i.e., do control measures appear to be reducing bacteria)? (3) As appropriate, the Report shall include the following:
(a) Immediately following the Table of Contents, a Data Tables section that includes all the data collected pursuant to Provision C.14.d. and contains the following information pertaining to the foregoing monitoring period:

NA
(i) A map showing all monitoring locations; NA
SAN FRANCISCO BAY REGION MUNICIPAL STORMWATER NPDES PERMIT - MRP 2.0 R2-2015-0049 ATTACHMENT "A" CITY OF VALLEJO AND VALLEJO SANITATION AND FLOOD CONTROL DISTRICT RESPONSIBILITIES LEGEND: C = CITY D = DISTRICT B = BOTH CITY & DISTRICT Responsible Section Agency

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(ii) Immediately following the map, a single completed Locations and Parameters Table containing the following columns or rows for each location sampled: numeric site identifier, a short-hand site name such as “Creek Mouth,” latitude, longitude, and parameters assessed; NA
(iii) Immediately following the Locations and Parameters Table, a single completed Results Table containing the following columns or rows for each location sampled: the short-hand site name and datum/result for each constituent analyzed. Constituents that exceed applicable water quality objectives shall be highlighted.

NA
(b) For all data, a statement of the data quality NA
(c) An analysis of the data, which includes the following: NA SAN FRANCISCO BAY REGION MUNICIPAL STORMWATER NPDES PERMIT - MRP 2.0 R2-2015-0049 ATTACHMENT "A" CITY OF VALLEJO AND VALLEJO SANITATION AND FLOOD CONTROL DISTRICT RESPONSIBILITIES LEGEND: C = CITY D = DISTRICT B = BOTH CITY & DISTRICT Responsible Section Agency

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(i) Basic descriptive statistics using indicator bacteria data; (ii) Identification and evaluation of any controllable sources of fecal contamination (e.g., human, horses, and dogs) present in the San Pedro Creek watershed;
(iii) Identification and analysis of any trends in stormwater or receiving water quality; and (iv) Consideration of variability in the data sets.
(d) A discussion of the data, which shall:
(i) Discuss monitoring data relative to prior conditions, beneficial uses and applicable water quality standards as described in the Basin or the Ocean plans; (ii) Where appropriate, develop hypotheses to investigate regarding pollutant sources, trends, and BMP effectiveness; (iii) Identify and prioritize water quality problems;
(iv) Identify potential sources of water quality problems; (v) Describe followup actions;
(vi) Evaluate the effectiveness of existing control measures; and (vii) Identify management actions needed to address water quality problems.

NA
C.15. Exempted and Conditionally Exempted Discharges
The objective of this provision is to exempt unpolluted non-stormwater discharges from Discharge Prohibition A.1 and to conditionally exempt non- stormwater discharges that are potential sources of pollutants. In order for non-stormwater discharges to be conditionally exempted from Discharge Prohibition A.1, the Permittees must identify appropriate BMPs, monitor the non-stormwater discharges where necessary, and ensure implementation of effective control measures – as listed below – to eliminate adverse impacts to waters of the State consistent with the discharge prohibitions of the Order.

D
C.15.a. Exempted Non-Stormwater Discharges (Exempted Discharges):
i. Discharge Type – In carrying out Discharge Prohibition A.1, the following unpolluted discharges are exempted from prohibition of non-stormwater discharges:

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(1) Flows from riparian habitats or wetlands;
(2) Diverted stream flows;
(3) Flows from natural springs;
(4) Rising ground waters;
(5) Uncontaminated and unpolluted groundwater infiltration; (6) Single family homes’ pumped groundwater, foundation drains, and water from crawl space pumps and footing drains; (7) Pumped groundwater from drinking water aquifers (excludes well development); and (8) NPDES permitted discharges (individual or general permits).

D
ii. Implementation Level – The non-stormwater discharges listed in Provision C.15.a.i above are exempted unless they are identified by the Permittees or the Executive Officer as sources of pollutants to receiving waters. If any of the above categories of discharges, or sources of such discharges, are identified as sources of pollutants to receiving waters, such categories or sources shall be addressed as conditionally exempted discharges in accordance with Provision C.15.b below.

D
C.15.b. Conditionally Exempted Non-Stormwater Discharges:

The following non-stormwater discharges are also exempt from Discharge Prohibition A.1 if they are either identified by the Permittees or the Executive Officer as not being sources of pollutants to receiving waters, or if appropriate control measures to eliminate adverse impacts of such sources are developed and implemented in accordance with the tasks and implementation levels of each category of Provision C.15.b.i-vi below.

D
i. Discharge Type – Pumped Groundwater, Foundation Drains, and Water from Crawl Space Pumps and Footing Drains (1) Pumped Groundwater from Non-Drinking Water Aquifers Groundwater pumped from a monitoring well, used for groundwater basin management, which is owned and/or operated by a Permittee is allowed if the following requirements are met:

NA
(a) Implementation Level - Twice a year (once during the wet season and once during the dry season), representative samples shall be taken from each aquifer that potentially will discharge or has discharged into a storm drain. Samples collected and analyzed for compliance in accordance with self- monitoring requirements of other NPDES permits or sample data collected for drinking water regulatory compliance may be submitted to comply with this requirement as long as they meet the following criteria:

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(i) The water samples shall meet water quality standards consistent with the existing effluent limitations or pollutant triggers in the Water Board’s NPDES Groundwater General Permit, NPDES No. CAG912002.

NA
(ii) The water samples shall be analyzed using approved U.S. EPA methods: (a) U.S. EPA Method 8015 Modified for total petroleum hydrocarbons; (b) U.S.

EPA Method 8260B and 8270C or equivalent for volatile and semi-volatile organic compounds; and (c) approved U.S. EPA methods to meet the triggers for the metals listed in the general permit discussed in C.15.(b)i.(1)(a)(i) above.

NA
(iii) The water samples shall be analyzed for pH and turbidity. If a Permittee is unable to comply with the above criteria, the Permittee shall notify the Water Board upon becoming aware of the compliance issue.

NA
(b) Required BMPs and Monitoring – When greater than 2,500 gallons per day of uncontaminated (meeting the criteria in C.15.b.i.(1)(a)(i)) groundwater is discharged from these monitoring wells, the following shall be implemented:

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(i) Test the receiving water, upstream and downstream of the discharge point, to determine ambient turbidity and pH prior to discharging. Receiving water monitoring is not required if the discharge infiltrates into a dry creek immediately downstream. (ii) Test water samples for turbidity and pH on the first two consecutive days of dewatering. (iii) Maintain proper control of the discharge at the discharge point to prevent erosion, scouring of banks, nuisance, contamination, and excess sedimentation in the receiving waters.
(iv) Maintain proper control of the flowrate and total flow during discharge so that it will not have a negative impact on the receiving waters. (v) Appropriate BMPs shall be implemented to remove total suspended solids and silt to allowable discharge levels. Appropriate BMPs may include filtration, settling, coagulant application with no residual coagulant discharge, minor odor or color removal with activated carbon, small scale peroxide addition, or other minor treatment.
(vi) Turbidity of the discharged groundwater shall be maintained below 50 NTU for discharges to dry creeks, 110 percent of the ambient stream turbidity for a flowing stream with turbidities greater than 50 NTU, or 5 NTU above ambient turbidity for flowing streams with turbidities less than or equal to 50 NTU.
(vii) The pH of the discharged groundwater shall be maintained within the range of 6.5 to 8.5 and shall not vary from normal ambient pH by more than 0.5 pH units.

NA
maintained within the range of 6.5 to 8.5 and shall not vary from normal ambient pH by more than 0.5 pH units. NA (c) If the Permittee is unable to comply with the criteria in Provision C.15.b.i.(1)(b)(i)-(vii), discharge shall cease immediately and the Permittee shall employ treatment to meet the above criteria, use other means of disposal, or apply for coverage under the Water Board’s NPDES Groundwater General Permits.

NA
(d) Reporting – The Permittees shall maintain records of these discharges, BMPs implemented, and any monitoring data collected. NA (2) Pumped41 Groundwater, Foundation Drains, and Water from Crawl Space Pumps and Footing Drains (a) Proposed new discharges of uncontaminated groundwater at flows of 10,000 gallons/day or more and all new discharges of potentially contaminated groundwater shall be reported to the Water Board so that they can be subject to NPDES permitting requirements. Proposed new discharges of uncontaminated groundwater at flows of less than 10,000 gallons/day shall be encouraged to discharge to a landscaped area or bioretention unit that is large enough to accommodate the volume.

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(b) If the groundwater cannot be discharged to a landscaped area or bioretention unit and the discharge is greater than 2,500 gallons per day, it can only be considered for discharge once the following sampling is done to verify that the discharge is uncontaminated:
(i) The discharge shall meet WQS consistent with the existing effluent limitations or pollutant triggers in theWater Board’s NPDES Groundwater General Permit, NPDES No. CAG912002.
(ii) The Permittees shall require that water samples from these discharge types be analyzed using the following approved U.S. EPA methods:

NA
• U.S. EPA Method 8015 Modified for total petroleum hydrocarbons, and U.S. EPA Method 8260B and 8270C or equivalent for volatile and semi-volatile organic compounds.
• The approved U.S. EPA Methods for the metals listed below that meet the corresponding Reporting Limits:

NA
(c) Monitoring and Required BMPs – When the discharge has been verified as uncontaminated per sampling completed in C.15.b.i.(2)(b) above, the Permittees shall require the following:

NA
(i) Test the receiving water, upstream and downstream of the discharge point, to determine ambient turbidity and pH prior to discharging. Receiving water monitoring is not required if the discharge infiltrates into a dry creek immediately downstream or if accessing the sampling points poses safety to personnel.
(ii) Test water samples for turbidity and pH on the first two consecutive days of dewatering. (iii) Maintain proper control of the discharge at the discharge point to prevent erosion, scouring of bank, nuisance, contamination, and excess sedimentation in the receiving waters.

NA
(iv) Maintain proper control of the flow rate and total flow during discharge so that it will not have a negative impact on the receiving waters. NA (v) Appropriate BMPs to render pumped groundwater free of pollutants and therefore exempted from prohibition may include the following: filtration, settling, coagulant application with no residual coagulant discharge, minor odor or color removal with activated carbon, small scale peroxide addition, or other minor treatment.

NA
(vi) Turbidity of discharged groundwater shall be maintained below 50 NTU for discharges to dry creeks, 110 percent of the ambient stream turbidity for a flowing stream with turbidities greater than 50 NTU, or 5 NTU above ambient turbidity for a flowing stream with turbidities less than or equal to 50 NTU.

NA
(vii) The pH of discharged water shall be maintained within the range of 6.5 to 8.5 and shall not vary from normal ambient pH by more than 0.5 pH units. NA (d) If a Permittee determines that a discharger or a project proponent is unable to comply with the criteria in C.15.b.i.(2)(c)(i)-(vii), the Permittee shall require the discharge to cease immediately and require that the discharger employ treatment to meet the above criteria, use other means of disposal, or apply for coverage under the Water Board’s NPDES Groundwater General Permit.

NA
(e) Reporting – The Permittees shall maintain records of these discharges, BMPs implemented, and any monitoring data collected NA ii. Discharge Type – Air Conditioning Condensate D
Required BMPs – Condensate from air conditioning units shall be reused or directed to landscaped areas or the ground. Discharge to a storm drain system may be allowed if discharge to landscaped areas or the ground is not feasible.

D
iii. Discharge Type – Emergency Discharges of Potable Water D SAN FRANCISCO BAY REGION MUNICIPAL STORMWATER NPDES PERMIT - MRP 2.0 R2-2015-0049 ATTACHMENT "A" CITY OF VALLEJO AND VALLEJO SANITATION AND FLOOD CONTROL DISTRICT RESPONSIBILITIES LEGEND: C = CITY D = DISTRICT B = BOTH CITY & DISTRICT Responsible Section Agency

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(1) Emergency Discharges -Discharges resulting from firefighting activities. C (2) Required BMPs
(a) The Permittees shall implement or require firefighting personnel to implement BMPs for emergency discharges. However, the BMPs should not interfere with immediate emergency response operations or impact public health and safety. BMPs may include, but are not limited to, the plugging of the storm drain collection system for temporary storage, the proper disposal of water according to jurisdictional requirements, and the use of foam where there may be toxic substances on the property the fire is located. (b) During emergency situations, priority of efforts shall be directed toward life, property, and the environment (in descending order). The Permittees or firefighting personnel shall control the pollution threat from their activities to the extent that time and resources allow.

C
(3) Reporting Requirements – Reporting requirements will be determined by Water Board staff on a case-by-case basis, such as for fire incidents at chemical plants.

C
iv. Discharge Type – Individual Residential Car Washing D Required BMPs D
(1) The Permittees shall discourage through outreach efforts individual residential car washing within their jurisdictional areas that discharge directly into their storm drain systems.

D
(2) The Permittees shall encourage individuals to direct car wash waters to landscaped areas, use as little detergent as necessary, or wash cars at commercial car wash facilities.

D
v. Discharge Type – Swimming Pool, Hot Tub, Spa, and Fountain Water Discharges D (1) Required BMPs D
(a) The Permittees shall prohibit discharge of water that contains chlorine residual, copper algaecide, filter backwash or other pollutants to storm drains or to waterbodies. Such polluted discharges from pools, hot tubs, spas, and fountains shall be directed to the sanitary sewer (with the local sanitary sewer agency’s approval) or to landscaped areas that can accommodate the volume.

D
(b) Discharges from swimming pools, hot tubs, spas and fountains shall be allowed into storm drain collection systems only if there are no other feasible disposal alternatives (e.g., disposal to sanitary sewer or landscaped areas) and if the discharge is properly dechlorinated to non-detectable levels of chlorine consistent with water quality standards.

D
(c) The Permittees shall require that new or rebuilt swimming pools, hot tubs, spas and fountains within their jurisdictions have a connection45 to the sanitary sewer to facilitate draining events. The Permittees shall coordinate with local sanitary sewer agencies to determine the standards and requirements necessary for the installation of a sanitary sewer discharge location to allow draining events for pools, hot tubs, spas, and fountains to occur with the proper permits from the local sanitary sewer agency.

D
(d) The Permittees shall improve their public outreach and educational efforts and ensure implementation of the required BMPs and compliance in commercial, municipal, and residential facilities.

D
(e) The Permittees shall implement the Illicit Discharge Enforcement Response Plan from C.5.b for polluted (contains chlorine, copper algaecide, filter backwash, or other pollutants) swimming pool, hot tub, spa, or fountain waters that get discharged into the storm drain.

C
(2) Reporting – The Permittees shall keep records of the authorized major discharges of dechlorinated pool, hot tubs, spa, and fountain water to the storm drain, including BMPs employed; such records shall be available for inspection by the Water Board.

D
vi. Discharge Type – Irrigation Water, Landscape Irrigation, and Lawn or Garden Watering C (1) Required BMPs -The Permittees shall promote measures that minimize runoff and pollutant loading from excess irrigation via the following: C SAN FRANCISCO BAY REGION MUNICIPAL STORMWATER NPDES PERMIT - MRP 2.0 R2-2015-0049 ATTACHMENT "A" CITY OF VALLEJO AND VALLEJO SANITATION AND FLOOD CONTROL DISTRICT RESPONSIBILITIES LEGEND: C = CITY D = DISTRICT B = BOTH CITY & DISTRICT Responsible Section Agency

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(a) Promoting and/or working with potable water purveyors to promote conservation programs that minimize discharges from lawn watering and landscape irrigation practices;
C
(b) Promoting outreach messages regarding the use of less toxic options for pest control and landscape management; C (c) Promoting and/or working with potable water purveyors to promote the use of drought tolerant, native vegetation to minimize landscape irrigation demands;
C
(d) Promoting and/or working with potable water purveyors to promote outreach messages that encourage appropriate applications of water needed for irrigation and other watering practices; and
C
(e) Implementing the Illicit Discharge Enforcement Response Plan from C.5.b, as necessary, for ongoing, large-volume landscape irrigation runoff to their storm drain systems.

C
(2) Reporting – The Permittees shall provide implementation summaries in their Annual Report. C C.16. Discharges to Areas of Special Biological Significance This Provision applies to stormwater discharges from the County of San Mateo into James V. Fitzgerald Marine Reserve Area of Special Biological Significance (ASBS). As set forth in the Fact Sheet, the State Water Board granted an exception to the ASBS discharge prohibition (ASBS Exception) in the Ocean Plan to applicants including the County of San Mateo for their existing stormwater discharges into ASBSs, provided they receive authorization to discharge by an NPDES permit; the discharges comply with all applicable terms, prohibitions, and special conditions of Attachment B - Special Protections (Special Protections) attached to and part of the ASBS Exception; and the discharges are essential for flood control or slope stability, designed to prevent soil erosion, occur only during wet weather, and are composed of only stormwater runoff.

This Provision serves as the authorization for the County of San Mateo to discharge stormwater into the ASBS in accordance with the requirements below.

NA
C.16.a. Discharges to the James V. Fitzgerald Marine Reserve ASBS i. If the County of San Mateo meets all of the conditions set forth in Provision C.16.a.i. and C.16.a.ii., its stormwater discharges into the James V. Fitzgerald Marine Reserve ASBS from MS4 outfalls that were constructed or were under construction prior to January 1, 2005, are permitted for those discharges that:
(1) Are essential for flood control or slope stability, including roof, landscape, road, and parking lot drainage; (2) Are designed to prevent soil erosion;
(3) Occur only during wet weather; and
(4) Are composed only of stormwater runoff.

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ii. The County of San Mateo shall comply with all of the applicable terms, prohibitions, and special conditions of the Special Protections of the ASBS Exception set forth in State Water Board Resolution No. 2012-0012, as amended by State Water Board Resolution No. 2012-0031, including monitoring requirements, as they apply to stormwater. The Special Protections are hereby incorporated by reference into this Order and attached hereto as Attachment F. Notwithstanding anything to the contrary in this Order, the County of San Mateo shall not alter the natural ocean quality of the ASBS; shall not discharge trash into the ASBS; and shall not discharge non-stormwater into the ASBS except as provided in the Special Protections. As required by the Special Protections, the County of San Mateo shall address the preceding requirements (other than trash) in an ASBS Compliance Plan to be approved by the State Water Board Executive Director or the Regional Water Board Executive Officer and comply with the compliance schedule set forth in the Special Protections.

NA
iii. Reporting – In addition to the monitoring requirements of the Special Restrictions, the County of San Mateo shall submit, upon approval by the State Water Board Executive Director, a copy of its approved ASBS Compliance Plan.

NA
C.17. Annual Reports
C.17.a. The Permittees shall submit Annual Reports electronically in all cases by September 30 of each year. Each Annual Report shall report on the previous fiscal year beginning July 1 and ending June 30. The annual reporting requirements are set forth in Provisions C.1 – C.16. A paper copy of each Annual Report shall be submitted by October 15 of each year. The Permittees shall retain documentation as necessary to support their Annual Report. The Permittees shall make this supporting information available upon request within a timely manner, generally no more than ten business days unless otherwise agreed to by the Executive Officer.

B
C.17.b. The Permittees shall collaboratively develop a common annual reporting format for acceptance by the Executive Officer by April 1, 2016. The resulting Annual Report Form, once approved, shall be used by all Permittees. The Annual Report Form may be changed by April 1 of each year for the following Annual Report, to more accurately reflect the reporting requirements of Provisions C.1 – C.16, with the agreement of the Permittees and by the approval of the Executive Officer.

B
C.17.c. The Permittees shall certify in each Annual Report that they are in compliance with all requirements of the Order. If a Permittee is unable to certify compliance with a requirement, it must submit, in the cover letter of the Annual Report, the reason for failure to comply, a description and schedule of tasks necessary to achieve compliance, and an estimated date for achieving full compliance.

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MEMORANDUM OF UNDERSTANDING

BETWEEN THE

CITY OF VALLEJO

AND THE

VALLEJO FLOOD AND WASTEWATER DISTRICT

Recitals

A. The City of Vallejo, hereafter referred to as “City,” and Vallejo Flood and Wastewater District, hereafter referred to as the “District,” share responsibility for the California Regional Water Quality Control Board San Francisco Bay Region (“Regional Board”) Municipal Regional Stormwater NPDES Permit No. CAS612008, pursuant to Order No. R2-2022-0018, as amended by Order No. R2- 2023-0019 (the “MRP”).

B. City and District have reviewed the MRP and have jointly determined which entity is responsible for each provision, to ensure all requirements are implemented appropriately.

C. City and District have developed Attachment “A” which generally specifies the responsible party(s) for provisions in the MRP.

D. This Memorandum of Understanding between City and District formalizes the responsibilities of both entities in relation to the requirements specified in Attachment “A.”

E. This Memorandum of Understanding serves as a foundation for a cooperative and mutually beneficial working relationship between the City and the District.

F. The City and District are members of the Solano Stormwater Alliance and have signed a separate and independent MOU outlining their respective responsibilities under that agreement.

Agreement

NOW THEREFORE, City and District mutually agree as follows:

1. City and District enter this Memorandum of Understanding and accept the delineation of responsibilities specified in Attachment “A.” Said document is attached hereto and incorporated herein by reference.

2. City and District recognize that further additional practical experience in performing the responsibilities set forth in Attachment “A” may prove certain responsibilities would more appropriately be borne by an entity or entities other than as shown therein. Therefore, upon request of either entity, the parties shall meet and confer in good faith and propose such amendments to Attachment “A” as may be appropriate. Amendments to this Memorandum of Understanding, if any, may be approved by the District General Manager on behalf of the District and by the City Council on behalf of the City.

3. This Memorandum of Understanding will become effective upon full execution of this document by both parties.
(Signatures on following page)

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IN WITNESS WHEREOF, the parties have executed this Memorandum of Understanding on the day and year shown below the name of each of the parties.

VALLEJO FLOOD AND WASTEWATER

DISTRICT

By:

Mark Tomko
General Manager

DATE: ____________________

ATTEST:

By : ________________________________
District Clerk

APPROVED AS TO FORM:

_______
Claire H. Collins
General Counsel for Vallejo Flood and
Wastewater District

(City Seal)

CITY OF VALLEJO

By:________________________
Harry E. Black
City Manager

DATE: ____________________

ATTEST:

By:________________________
Dawn Abrahamson, City Clerk

APPROVED AS TO CONTENT:

__________________________
Brad Job
Public Works Director

APPROVED AS TO FORM:

Veronica A. F. Nebb
City Attorney

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CONSENT CALENDAR 8.H.

DATE: September 22, 2026
TO: Mayor and Members of the City Council
FROM: Leonard Job, P.E., Public Works Director
SUBJECT: ADOPT A RESOLUTION APPROVING THE FIRST AMENDMENT TO DESIGN PROFESSIONAL SERVICES AGREEMENT NO. 24PW049 WITH COASTLAND CIVIL ENGINEERING, LLP TO INCREASE THE CONTRACT AMOUNT TO $1,900,000 AND

AUTHORIZE THE CITY MANAGER TO EXECUTE SAME

RECOMMENDATION
Adopt a Resolution approving the First Amendment to the Design Professional Services Agreement (No. 24PW049) to:

1. Increase the total not-to-exceed compensation from the current authorized amount to $1,900,000; and

2. Authorize the City Manager to execute the First Amendment

REASONS FOR RECOMMENDATION
The City relies on on-call engineering consultants to supplement in-house staff, provide specialized technical expertise, and maintain the timely delivery of Capital Improvement Program (CIP) projects and other engineering services. Utilizing consultants on an as-needed basis provides the flexibility to respond to changing workloads while avoiding delays to critical infrastructure projects.

Design Professional Services Agreement No. 24PW049 with Coastland Civil Engineering was executed on September 27, 2023, to provide on-call engineering and design services through June 30, 2027, with a one- year extension option.

The agreement's current not-to-exceed amount of $500,000 is nearly exhausted due to the volume of work performed. Increasing the contract authority to $1,900,000 will provide sufficient capacity to continue engineering design, project management, and construction support services for ongoing and future projects through the remainder of the agreement term. Accordingly, staff recommends approval of the First Amendment to increase the contract's total not-to-exceed amount to $1,900,000.

BACKGROUND AND DISCUSSION
The City of Vallejo routinely utilizes on-call engineering consultants to supplement in-house staff resources and provide specialized technical expertise necessary to deliver Capital Improvement Program (CIP) projects, development review services, and other engineering-related assignments. The scope and duration of these services vary significantly depending on project needs and may range from short-term technical assistance to multi-year design and construction support services for major capital projects.

To ensure the City has access to qualified engineering professionals capable of responding to current and future project demands, the Public Works Department issued a Request for Qualifications (RFQ) for On-Call Engineering Consulting Services on February 27, 2023. The RFQ solicited Statements of Qualifications (SOQs) from consulting firms in eleven separate service categories, including Civil Engineering Design.

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Date: September 22, 2026
Subject: ADOPT A RESOLUTION APPROVING THE FIRST AMENDMENT TO DESIGN PROFESSIONAL SERVICES AGREEMENT NO. 24PW049 WITH COASTLAND CIVIL ENGINEERING, LLP TO INCREASE THE CONTRACT AMOUNT TO $1,900,000 AND

AUTHORIZE THE CITY MANAGER TO EXECUTE SAME

Page 2 ends

The Civil Engineering Design category sought firms capable of providing a broad range of professional engineering services, including preparation of plans, specifications, and cost estimates for public infrastructure improvement projects; project management and engineering support for Capital Improvement Program projects; grant application preparation and administration; bidding assistance, construction management, and construction support services; environmental engineering and planning services; review of engineering plans submitted by developers and other third parties; and civil engineering and surveying consultation services.

By the April 21, 2023, submission deadline, the City received fifteen SOQs for the Civil Engineering Design category. Staff evaluated each submittal using the criteria established in the RFQ, including each firm's relevant municipal experience, qualifications of key personnel, cost-effectiveness, and references. Based on this evaluation, Coastland Civil Engineering was identified as one of the firms best qualified to provide on-call civil engineering services to the City.

On September 26, 2023, the City Council adopted Resolution No. 23-156 approving Design Professional Services Agreement No. 24PW049 with Coastland Civil Engineering for on-call civil engineering design services in an amount not to exceed $500,000. The agreement was executed on September 27, 2023, and remains in effect through June 30, 2027, with a one-year extension to June 30, 2028, available.

Under the agreement, specific assignments are authorized through individual Statements of Work that define the scope, schedule, and compensation for each task. This approach enables the City to efficiently obtain professional engineering services while maintaining flexibility to assign work based on project priorities and consultant expertise.

Since execution of the agreement, Coastland Civil Engineering has successfully provided engineering design, project management, and construction support services for numerous Capital Improvement Program projects.

Due to the volume of work performed and the firm's continued involvement in several active projects, the current contract authorization is nearly exhausted.

The proposed amendment does not modify the scope of services or the agreement term, which will continue through June 30, 2028. The amendment will allow the City to maintain continuity of service without interrupting ongoing projects or requiring a new procurement process.

Staff anticipates continued utilization of Coastland Civil Engineering, LLP for ongoing and upcoming Capital Improvement Program assignments, including Project PW9745 – Citywide Slurry Seal, Project MP2025 – Grind and Overlay Project, Project MPC3 – Measure P Cycle 3 Streets Pavement Project, and Project PWC117 – Grind & Pave, which includes the South Regatta Drive and Capitol Street grind and overlay rehabilitation project. These assignments require continued engineering design, preparation of plans, specifications and estimates, bidding assistance, construction support, project management, and other technical services necessary to advance the projects through completion.

The ability to utilize qualified consultants on an as-needed basis enables the City to respond to fluctuating workloads, maintain project schedules, and supplement limited in-house staffing resources without the long- term costs associated with adding permanent staff. Based on current project demands and anticipated workload through the remainder of the agreement term, staff estimates that an additional $1,400,000 in contract authority is necessary to complete the current assignments and provide continued engineering support for other Public Works projects. The proposed increase will raise the total not-to-exceed compensation under the agreement from $500,000 to $1,900,000.

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AUTHORIZE THE CITY MANAGER TO EXECUTE SAME

Page 3 ends

Approval of the First Amendment will increase the contract's not-to-exceed amount to $1,900,000, ensuring continuity of service and providing sufficient contract capacity to support the City's ongoing and future engineering needs through June 30, 2028.

FISCAL IMPACT
The agreement with Coastland Civil Engineering, LLP is funded through approved Capital Improvement Program (CIP) project budget. Sufficient appropriations are available within the applicable Council-approved CIP project budget to fund the amendment. No additional budget appropriation is required as a result of this action.

ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.

ATTACHMENTS

1. Reso First Amendment Coastland Civil Engineering 24PW049 to $1,900,000 CAO Stamp

2. 24PW049 First Amendment Coastland Design Services Agreement $1.9M-CAO Stamp

3. 24-PW049 COASTLAND CIVIL ENGINEERING on call civil eng design Design Professional Services Agreement

4. Coastland Civil Engineering - 24-PW049 Extension to 6.30.27

CONTACT
Leonard Job, P.E., Public Works Director (707) 648-4433 [email protected]

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RESOLUTION NO. 26- _____ N.C.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO APPROVING A FIRST AMENDMENT TO THE DESIGN PROFESSIONAL SERVICES AGREEMENT NO. 24PW049

WITH COASTLAND CIVIL ENGINEERING, LLP TO INCREASE THE CONTRACT AMOUNT TO $1,900,000 AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE SAME

WHEREAS, on September 26, 2023, the City Council approved Resolution 23-156 N.C. authorizing the on-call Design Professional Services Agreement with Coastland Civil Engineering, LLP for $500,000 through June 30, 2026, with two one-year options to extend at the City’s discretion, under contract 24PW049; and

WHEREAS, Coastland Civil Engineering, LLP provides civil engineering design services for the Department of Public Works; and

WHEREAS, the ability to bring in civil engineering design consultants on an on call, as needed basis allows the Public Works Department to provide projects that are designed properly and better manage workload to deliver projects in a timely manner; and

WHEREAS, Coastland Civil Engineering LLP has been providing civil engineering design services and assistance on public works projects in a timely basis and with adequate resources and staffing; and

WHEREAS, having a qualified civil engineering design consultant provides regulatory compliance, safeguards public safety, minimizes costly design errors, and enables informed decision-making on complex infrastructure issues. This expertise is especially critical during the review of capital projects, contract documents, and change orders, where technical judgment and accountability are paramount. Without a qualified civil engineering design consultant, the City would face delays, potential liability exposure, and an inability to move forward with essential public works improvements; and

WHEREAS, with key staff departures, including personnel responsible for critical duties, placing greater demands on contracted services, the current contract will soon reach the maximum limit; and

WHEREAS, to ensure Coastland Civil Engineering, LLP can complete current assigned design services and provide continued support, staff recommend approval of the First Amendment to the Agreement increasing the contract’s not-to-exceed amount to $1,900,000.

NOW THEREFORE BE IT RESOLVED that the City Council of the City of Vallejo hereby approves the First Amendment to the Design Professional Services Agreement with Coastland

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Civil Engineering, LLP, attached hereto as “Exhibit A”, to increase the not-to-exceed amount of the contract to $1,900,000.

BE IT FURTHER RESOLVED that the City Manager is hereby authorized to sign said amendment, with any modifications recommended by the City Attorney and the City Clerk to attest the signing.

Adopted by the City Council of the City of Vallejo at a regular meeting held on September 22, 2026, with the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ANDREA SORCE, MAYOR

ATTEST:

DAWN G. ABRAHAMSON, CITY CLERK

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24PW049 First Amendment to Agreement Between City of Vallejo and Coastland Civil Engineering, LLP Page 1 of 8 (Revised 01.2019)

FIRST AMENDMENT TO AGREEMENT BETWEEN

CITY OF VALLEJO
AND

COASTLAND CIVIL ENGINEERING, LLP

This First Amendment to the Design Professional Services Agreement made and entered into on September 27, 2023, hereinafter referred to as “Agreement,” between Coastland Civil Engineering, LLP, therein referred to as “Design Professional”, and the City of Vallejo, a municipal corporation, therein referred to as “City”, is made and entered into on this day of September 23, 2026.

Whereas, pursuant to the existing Agreement, Design Professional provides civil engineering design services to the City on an as-needed basis; and

Whereas, the Agreement has a not-to-exceed amount of $500,000 and expires as of June 30, 2027, with a one-year option to extend at the City’s discretion.

Design Professional and City do mutually agree as follows:

1. Amendment to Section 1.A of Exhibit B. Section 1.A of Exhibit B of the Agreement is hereby repealed and replaced in its entirety to read as follows:

“1. Design Professional’s Compensation.

A. Services: City agrees to pay Design Professional, at the rate(s) specified below, for those services set forth in Exhibit A of this Agreement and for all authorized reimbursable expenses, for a total not to exceed One Million Nine Hundred Thousand Dollars and zero cents [ $1,900,000.00].

Design Professional shall notify City in writing no later than thirty (30) days prior to the estimated date when Design Professional will have billed City the maximum payment amount permitted under this Agreement, and Design Professional shall provide City with an estimate of the additional compensation required to complete the project.”

2. Amendment to Attachment 1 of Exhibit B. Attachment 1 to Exhibit B of the Agreement is hereby repealed in its entirety and replaced with the revised Attachment 1 to Exhibit B attached to this First Amendment.

3. Revised Term of the Agreement. The Agreement term is currently scheduled to expire on June 30, 2027. As of the date of this First Amendment, the term of the Agreement is extended to and shall expire on June 30, 2028.

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24PW049 First Amendment to Agreement Between City of Vallejo and Coastland Civil Engineering, LLP Page 2 of 8 (Revised 01.2019)

4. Amendment to Section 4, Indemnification. Section 4 of the Agreement is hereby repealed and replaced in its entirety to read as follows:

“Indemnification. Design Professional shall indemnify, hold harmless, and defend City, its officers, officials, directors, employees, agents, volunteers and affiliates and each of them from any and all claims, demands, causes of action, damages, costs, expenses, actual attorney’s fees, consultant’s fees, expert fees, losses or liability, in law or in equity, of every kind and nature whatsoever arising out of or in connection with Design Professional’s operations, or any subcontractor’s operations, to be performed under this agreement for Design Professional’s or subcontractor’s tort negligence including active or passive, or strict negligence, including but not limited to personal injury including, but not limited to bodily injury, emotional injury, sickness or disease, or death to persons and/or damage to property of anyone, including loss of use thereof, caused or alleged to be caused by any act or omission of Design Professional, or any subcontractor, or anyone directly or indirectly employed by any of them or anyone for the full period of time allowed by the law, regardless to any limitation by insurance, with the exception of the sole negligence or willful misconduct of the City.

Design Professional shall also indemnify, hold harmless, and defend City, its officers, officials, directors, employees, agents, volunteers and affiliates and each of them from any and all claims, demands, causes of action, damages, costs, expenses, actual attorney’s fees, consultant’s fees, expert fees, losses or liability, in law or in equity, of every kind and nature whatsoever arising out of or in connection with Design Professional’s operations, or any subcontractor’s operations, related to costs or benefits associated with California Public Employment Retirement System (CalPERS) membership where Design Professional supplies a CalPERS member who CalPERS determines is subject to enrollment.

The provisions of this section shall survive the expiration or termination of this Agreement.”

5. General Prohibition on Assignment of CalPERS Members and Annuitants.

The Agreement is hereby amended to add the following provision:

“Design Professional shall not hire, employ, or use, as an employee, subcontractor or agent of Design Professional (Assigned Individual) any California Public Employment Retirement System (CalPERS) member or annuitant in connection with the provision of services under this Agreement. Nor shall Design Professional allow any of its subcontractors, agents, or other representatives to employ CalPERS members or annuitants for the purpose of performing work under this Agreement. Failure to comply with the provisions of this section shall constitute a material breach of Design Professional’s obligations under this Agreement and shall be grounds for termination.

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24PW049 First Amendment to Agreement Between City of Vallejo and Coastland Civil Engineering, LLP Page 3 of 8 (Revised 01.2019)

The City Manager and the Human Resources Director may together approve an exception which they determine either: (i) meets the requirements of CalPERS relating to Independent Contractors; or (ii) where such Assigned Individual who is an Annuitant, has not, and will not, exceed 960 total hours in a fiscal year (July 1 to June 30) for all CalPERS employers combined, and satisfies all other CalPERS annuitant requirements. No Assigned Individual, regardless of CalPERS membership at the time the labor is provided, may exceed 1,000 hours in a fiscal year (July 1 to June 30).”

6. Integration. This First Amendment contains the entire agreement between the parties with respect to its subject matter and supersedes whatever oral or written understanding they may have had prior to the execution of this First Amendment. This First Amendment shall not be amended or modified except by a written agreement executed by each of the parties. Except as specifically revised herein, all terms and conditions of the Agreement shall remain in full force and effect, and Design Professional shall perform all duties, obligations and conditions required under the Agreement.

7. Inconsistencies. In the event of any conflict or inconsistency between the provisions of this First Amendment and the Agreement, the provisions of this First Amendment shall control in all respects.

8. Ambiguities. The parties have each carefully reviewed this First Amendment and have agreed to each term of this First Amendment. No ambiguity shall be presumed to be construed against either party.

9. Counterparts. This First Amendment may be executed by the parties in one or more counterparts, all of which collectively shall constitute one document and agreement.

10. Authority. The person signing this First Amendment for Design Professional hereby represents and warrants that he or she is fully authorized to sign this First Amendment on behalf of Design Professional.

(SIGNATURES ARE ON THE FOLLOWING PAGE)

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24PW049 First Amendment to Agreement Between City of Vallejo and Coastland Civil Engineering, LLP Page 4 of 8 (Revised 01.2019)
IN WITNESS WHEREOF, the parties have entered into this First Amendment on the day and year first hereinabove appearing.

COASTLAND CIVIL ENGINEERING, LLP

BY:

John Wanger
CEO

DATE:

(City Seal)

CITY OF VALLEJO,
a municipal corporation

BY:

Harry E. Black
City Manager

DATE:

ATTEST:

Dawn G. Abrahamson
City Clerk

APPROVED AS TO CONTENT:

Leonard Job, P.E.

Public Works Director

APPROVED AS TO FORM:

Veronica A. F. Nebb
City Attorney

APPROVED AS TO INSURANCE:

Armond Sarkis
Risk Manager

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24PW049 First Amendment to Agreement Between City of Vallejo and Coastland Civil Engineering, LLP Page 5 of 8 (Revised 01.2019)

EXHIBIT B

COMPENSATION

1. Design Professional’s Compensation.

B. Additional Services:

1. Additional Services are those services related to the scope of Services of Design Professional as set forth in Exhibit A but not anticipated at the time of execution of this Agreement. Additional Services shall be provided only when a Supplemental Agreement authorizing such Additional Services is approved by the City Manager, or his or her designee. City reserves the right to perform any Additional Services with its own staff or to retain other Consultants to perform said Additional Services.

2. Design Professional’s compensation for Additional Services shall be based on the total number of hours spent on Additional Services multiplied by the employees' appropriate billable hourly rate as established below. City, at its option, may negotiate a fixed fee for some or all Additional Services as the need arises. Where a fixed fee for Additional Services is established by mutual Agreement between City and Design Professional, compensation to Design Professional shall not exceed the fixed fee amount.

2. Appropriate Billable Hourly Rates for Services and Additional Services.

Design Professional’s billable hourly rates shall be as listed in Attachment 1 of Exhibit B, attached hereto and incorporated herein by this reference. Current rates for each task/project will be defined in each Statement of Work.

Rate Increases: Upon approval of City, Design Professional shall be permitted to increase rates to adjust for cost of living wage increases at the beginning of the fiscal year or as agreed upon by City and Design Professional. No price increases may be implemented without prior written approval of City. Requests for price increases must be made a minimum of ninety (90) days prior to the proposed effective date of the rate increase. To request a price increase, Design Professional must submit a letter with an itemized list showing revised prices by line item. If City approves the price increase, Design Professional shall be notified in writing, no price increase will be effective until Design Professional receives this notice.

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24PW049 First Amendment to Agreement Between City of Vallejo and Coastland Civil Engineering, LLP Page 6 of 8 (Revised 01.2019)

3. Design Professional’s Reimbursable Expenses. Reimbursable Expenses shall be limited to actual reasonable expenditures of Design Professional for expenses that are necessary for the proper completion of the Services and shall only be payable if specifically authorized in advance by City.

4. Payments to Design Professional.

Design Professional shall be responsible for the cost of supplying all documentation necessary to verify the monthly billings to the satisfaction of City.

B. All invoices submitted by Design Professional shall contain the following information:

1. Description of services billed under this invoice

2. Date of Invoice Issuance

3. Sequential Invoice Number

4. City’s Purchase Order Number (if issued)

5. Amount of this Invoice (Itemize all Reimbursable Expenses”)

6. Total Billed to Date

C. Items shall be separated into Services and Reimbursable Expenses. Billings that do not conform to the format outlined above shall be returned to Design Professional for correction. City shall not be responsible for delays in payment to Design Professional resulting from Design Professional’s failure to comply with the invoice format described above.

D. Invoices, account statements and payment inquiries shall be emailed to :

[email protected]

5. Accounting Records of Design Professional. Design Professional shall maintain for three (3) years after completion of all services hereunder, all records under this Agreement, including, but not limited to, records of Design Professional’s direct salary costs for all Services and Additional Services performed under this Agreement and records of Design Professional’s Reimbursable Expenses, in accordance with generally accepted accounting practices. Design Professional shall keep such records available for audit, inspection and copying by representatives of the City’s Finance Department or other government agencies during regular business hours upon twenty four (24) hours’ notice.

The obligations of Design Professional under this section shall survive this Agreement.

6. Taxes. Design Professional shall pay, when and as due, any and all taxes incurred

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24PW049 First Amendment to Agreement Between City of Vallejo and Coastland Civil Engineering, LLP Page 7 of 8 (Revised 01.2019)
as a result of Design Professional’s compensation hereunder, including estimated taxes, and shall provide City with proof of such payments upon request.

7. Taxpayer Identification Number. Design Professional shall provide City with Design Professional’s complete Request for Taxpayer Identification Number and Certification, Form W-9, as issued by the Internal Revenue Service, and any other State or local tax identification number requested by City.

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24PW049 First Amendment to Agreement Between City of Vallejo and Coastland Civil Engineering, LLP Page 8 of 8 (Revised 01.2019)
ATTACHMENT 1, EXHIBIT B

Rate Schedule

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Sep 28, 2023 9:48 AM, 1146915461
Contract and Routing Form
Requisition Number: 1145688285
Date Originated:

Finance Department ∙ 555 Santa Clara Street ∙ Vallejo ∙ CA ∙ 94590 ∙ 707.648.4592 Department: Public Works Departments, Engineering
Staff Contact: Dan Sequeira, [email protected] Contract Type: Other: Design Professional Services Agreement Vendor: Coastland Civil Engineering
Contract Not to Exceed Amount: 500000.00
Contract Start Date: Sep 27, 2023 End Date: Jun 30, 2026 Option to Extend: can extend in intervals of one year, shall not extend past 6/30/28 Authority to Contract: City Council Date to Council: Sep 27, 2023 Other Comments:

This contract is for on call civil engineering design services. RFQ was released early 2023, contract was awarded September 26, 2023. 6 firms were awarded separate contracts for this category. Statement of Works will define specific project scope of work, etc
Attachments are uploaded for review here: https://bit.ly/vContracts Approved Pre-Requisition Form
I have uploaded additional files.No
DocuSign Envelope ID: 26DD032E-62EE-45BC-AE05-B37AC5EE3C31 24-PW049

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Contract and Routing Form
Signature Page
Department Initial Date Comment
Originating Department/Division
Risk Manager
City Attorney
Finance Department
City Manager
City Clerk

Return executed contract to: Dan Sequeira
DocuSign Envelope ID: 26DD032E-62EE-45BC-AE05-B37AC5EE3C31 9/29/2023
10/3/2023
10/6/2023
10/6/2023
10/6/2023
10/6/2023

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Sep 25, 2023 9:58 AM, 1145688285
Pre-Requisition Form

Finance Department ∙ 555 Santa Clara Street ∙ Vallejo ∙ CA ∙ 94590 ∙ 707.648.4592 Department: Public Works Departments, Engineering
Staff Contact: Dan Sequeira, [email protected] Vendor: Coastland Civil Engineering Vendor Number 104597 Term: Multi-year Term
Anticipated Start Date: Sep 27, 2023
Anticipated End Date: Jun 30, 2026
Anticipated Contract Type: Other: Design Professional Services Agreement Purchasing Authority: City Council Anticipated Date to Council: Sep 26, 2023 Total Projected Expenditure: 500000.00

Multiple Project Numbers? No, just one Multiple Account Numbers? No, just one

Description of Proposed Purchase:

This is for on call civil engineering design services. 6 firms will be awarded separate contracts for this category.

RFQ was released early 2023, contracts will be awarded September 2023 I have reviewed the city-wide contracts, expenditure and encumbrance reports to comply with the VMC.

It is an existing vendor and I am working to take an action to the City Council because it will exceed the City- wide cap of $100,000 in a single FY.

Competitive Process: I have completed a Competitive Proposal Process for Services Winning Quote Uploaded: Yes

Explanation for Vendor Selection:

Vendor was evaluated and deemed to possess all the requested areas of expertise, have recent experience handling on call services for municipalities, are available to commence services immediately, and have resources and staffing to complete assignments on a timely basis.

Uploaded documents available for review https://bit.ly/vPreReqs.

WarrantyNot sure

Winning Bid/Quote/ProposalYes
Other Bid/Quote/ProposalYes
DocuSign Envelope ID: 26DD032E-62EE-45BC-AE05-B37AC5EE3C31

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Pre-Requisition Signature Section

Department Comment

Supervisor/Manager: Brisa Long
Title: Administrative Analyst II
E-mail: [email protected]

_
_
Signature Date

Delegated Signee: Melissa Tigbao
Title: Public Works Director
E-mail: [email protected]

_
Signature Date

Route Final HTE PO to City Clerk for Contract Log

Brisa Long
Digitally signed by Brisa Long
DN: cn=Brisa Long, o=City of Vallejo, ou=Public
Works, [email protected], c=US
Date: 2023.09.25 10:11:05 -07'00'
Digitally signed by Melissa Tigbao
DN: cn=Melissa Tigbao, o=City of Vallejo, ou=Public
Works, [email protected], c=US
Date: 2023.09.25 10:12:07 -07'00'
DocuSign Envelope ID: 26DD032E-62EE-45BC-AE05-B37AC5EE3C31

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Design Professional Services Agreement- On Call Civil Eng Design –Coastland Page 1 of 11

DESIGN PROFESSIONAL SERVICES AGREEMENT

This Design Professional Services Agreement ("Agreement") is made at Vallejo, California, dated for reference this 27th day of September 2023, by and between the City of Vallejo, a municipal corporation ("City"), and Coastland Civil Engineering, LLP hereinafter referred to as Design Professional, who agree as follows:

1. Services. Subject to the terms and conditions set forth in this Agreement, Design Professional shall provide the City professional services as specified in Exhibit A, entitled “Scope of Work.”

2. Payment. City shall pay Design Professional for services rendered pursuant to this Agreement at the times and in the manner set forth in Exhibit B, entitled “Compensation.” The payments specified in Exhibit B shall be the only payments to be made to Design Profe ssional for services rendered pursuant to this Agreement.

3. Facilities and Equipment. Design Professional shall, at its sole cost and expense, furnish all facilities and equipment which may be required for furnishing services pursuant to this Agreement.

4. Indemnification. To the fullest extent permitted by law, Design Professional shall hold harmless, defend (with independent counsel approved by City) and indemnify City and its officers, employees and volunteers from and against all claims, damages, losses, penalties, fines and judgments and expenses and defense costs, including but not limited to attorney fees, court costs, associated investigation and administrative expenses, regardless of the nature or type arising out of, or pertaining to, or relating to the negligence, recklessness, or willful misconduct of the Design Professional, or the acts or omissions of an employee, agent or subcontractor of the Design Professional, except where caused by the active negligence, sole negligence, or willful misconduct of City. In no event shall the cost to defend charged to the design professional exceed the design professional’s proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more defendants is unable to pa y its share of defense costs due to bankruptcy or dissolution of the business, the design professional shall meet and confer with other parties regarding unpaid defense costs. The provisions of this section pertaining to the duty and cost to defend shall not apply to either of the following: 1) Any contract for design professional services, or amendments thereto, where a project -specific general liability policy insures all project participants for general liability exposures on a primary basis DocuSign Envelope ID: 26DD032E-62EE-45BC-AE05-B37AC5EE3C31

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Design Professional Services Agreement- On Call Civil Eng Design –Coastland Page 2 of 11

and also covers all design professionals for their legal liability arising out of their professional services on a primary basis, 2) A design professional who is a party to a written design-build joint venture agreement.

The provisions of this Section are not limited by the insurance provisions of this Agreement.

The provisions of this section shall survive the completion of the services, expiration or termination of this Agreement.

5. Insurance Requirements. Design Professional agrees to comply with all of the Insurance Requirements set forth in Exhibit C, entitled “Insurance Requirements for Design Professional.” Failure to maintain required insurance at all times shall constitute a default and material breach.

6. Accident Reports. Design Professional shall immediately report (as soon as feasible, but not more than 24 hours) to the City Risk Manager any accident or other occurrence causing injury to persons or property during the performance of this Agreement. The report shall be ma de in writing and shall include, at a minimum: (a) the names, addresses, and telephone numbers of the persons involved, (b) the names, addresses and telephone numbers of any known witnesses, (c) the date, time and description of the accident or other occurrence.

7. Conflict of Interest. Consultant warrants and represents that to the best of its knowledge, there exists no actual or potential conflict between Consultant’s family, business, real property or financial interests and the services to be provided under this Agreement. Consultant shall comply with the City of Vallejo Conflict of Interest Code and not enter into any contract or agreement during the performance of this Agreement which will create a conflict of interest with its duties to City under this Agreement. In the event of a change in Consultant’s family, business, real property, or financial interests occurs during the term of this Agreement that creates an actual or potential conflict of interest, then Consultant shall disclose such conflict in writin g to City. Every individual who performs services on behalf of Consultant pursuant to this Agreement must file a full Statement of Economic Interests (also known as Form 700) with the City Clerk if the work of the individual involves making a governmental decision whether to issue, deny, suspend, or revoke any permit, license, application, certificate, approval, order, or similar authorization or entitlement; authorizes the City to enter into, modify, or renew a contract; grants City approval of specificat ions for a contract; adopts or approves for the City any policy, standard or guideline; lobbies on behalf of the City, or performs the same or substantially all the same duties for the City that would otherwise be performed by an individual holding a posit ion specified in the City’s Conflict of Interest Code.

8. Independent Contractor. Design Professional is an independent contractor. Neither Design Professional nor any of Design Professional’s officers, employees, agents or subcontractors, if any, is an employee of City by virtue of DocuSign Envelope ID: 26DD032E-62EE-45BC-AE05-B37AC5EE3C31

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Design Professional Services Agreement- On Call Civil Eng Design –Coastland Page 3 of 11

this Agreement or performance of any services pursuant to this Agreement. City shall have the right to control Design Professional only insofar as the results of Design Professional’s services rendered pursuant to this Agreement; however, City shall not h ave the right to control the means by which Design Professional accomplishes services pursuant to this Agreement.

9. Licenses, Permits, Etc. Design Professional represents and warrants to City that all design professional services shall be provided by a person or persons duly licensed by the State of California to provide the type of services to be performed under this Agreement and that Design Professional has all the permits, qualifications and approvals of whatsoever nature which are legally required for Design Professional to practice its profession. Design Professional represents and warrants to City that it shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals which are legally required for Design Professional to practice its profession.

10. Business License. Design Professional and its subcontractors, has obtained or agrees to apply prior to performing any services under this Agreement to City’s Finance Department for a business license, pay the applicable business license tax and maintain said business license during the term of this Agreement.

The failure to obtain such license shall be a material breach of this Agreement and grounds for termination by City. No payments shall be made to Design Professional until such business license(s) has been obtained.

11. Standard of Performance. Design Professional shall provide products and perform all services required pursuant to this Agreement in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exe rcised under similar conditions by members of Design Professional’s profession currently practicing in California.

Design Professional is responsible for making an independent evaluation and judgment of all conditions affecting performance of the work, including without limitation site conditions, as well as all areas appurtenant to the site, existing facilities, seismic, geologic, soils, hydrologic, geographic, climatic conditions, applicable federal, state, and local laws and regulations, and all other contingencies or design considerations. Data, calculations, opinions, reports, investigations, and other similar information provided by City relating to site, local, or other conditions is not warranted or guaranteed, either expressly or implied, by City.

Design Professional’s responsibilities under this section shall not be delegated.

Design Professional shall be responsible to City for acts, errors, or omissions of Design Professional’s subcontractors.

Design Professional shall prepare plans, specifications, reports, and/or other work products in such a way that amendments or change orders to the DocuSign Envelope ID: 26DD032E-62EE-45BC-AE05-B37AC5EE3C31

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Design Professional Services Agreement- On Call Civil Eng Design –Coastland Page 4 of 11

agreement between City and its construction contractor will not be necessary, except for unforeseeable circumstances. As used herein, “unforeseeable circumstances” shall mean facts or inferences from those facts that could not be ascertained by a combination of reasonable site inspection during the preparation of the plans and specifications by Design Professional and the reasonable application to such inspection of expertise consistent with the level of care and skill ordinarily exercised under similar conditions by members of Design Professional‘s profession currently practicing in California.

Whenever the scope of work requires or permits review, approval, conditional approval or disapproval by City, it is understood that such review, approval, conditional approval or disapproval is solely for the purposes of administering this Agreement and determining whether the Design Professional is entitled to payment for such work, and not be construed as a waiver of any breach or acceptance by the City of any responsibility, professional or otherwise, for the work, and shall not relieve the Design Professional of responsibility for complying with the standard of performance or laws, regulations, industry standards, or from liability for damages caused by negligent acts, errors, omissions, noncompliance with industry standards, or the willful misconduct of Design Professional.

12. Force Majeure. Neither party shall be considered in default of this Agreement to the extent performances are prevented or delayed by any cause, or circumstances beyond either party’s reasonable control, such as war, riots, strikes, lockouts, work slowdown or stoppage, acts of God, such as floods or earthquakes, and electrical blackouts or brownouts.

In the event that the Design Professional is unable to meet the completion date or schedule of services, Design Professional shall immediately inform the City Representative of this in writing. If additional time is required to perform the work, the City Representative may adjust the schedule.

13. Time is of the Essence. Time is of the essence in this Agreement. Any reference to days means calendar days, unless otherwise specifically stated.

14. Personnel. Design Professional agrees to assign only competent personnel according to the reasonable and customary standards of training and experience in the relevant field to perform services under this Agreement. Failure to assign such competent personnel shall constitute grounds for termination of this Agreement.

The payment made to Design Professional pursuant to this Agreement shall be the full and complete compensation to which Design Professional and Design Professional’s officers, employees, agents, and subcontractors are entitled for performance of any work under this Agreement. Neither Design Professional nor Design Professional’s officers or employees are entitled to any salary or wages, or retirement, health, leave or other fringe benefits applicable to employees of the City. The City will not make any federal or state tax withholdings on behalf of DocuSign Envelope ID: 26DD032E-62EE-45BC-AE05-B37AC5EE3C31

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Design Professional Services Agreement- On Call Civil Eng Design –Coastland Page 5 of 11

Design Professional. The City shall not be required to pay any workers' compensation insurance on behalf of Design Professional.

Design Professional shall pay, when and as due, any and all taxes incurred as a result of Design Professional’s compensation hereunder, including estimated taxes, and shall provide City with proof of such payments upon request.

Design Professional shall comply with all provisions of California laws dealing with prevailing wages, apprentices, and hours of work. Design Professional shall also comply with provisions of Labor Code section 1720 as applicable. A copy of the prevailing wage rates is available for review upon request by Design Professional to the City Representative. This provision applies only to the following portions of the scope of work:

15. Design Professional Not Agent. Except as authorized under this Agreement or as City may authorize in a letter of authorization signed by the City Manager or his or her designee, Design Professional shall have no authority, express or implied to act on behalf of City in any capacity whatsoever as an agent.

Design Professional shall have no authority, express or implied, under this Agreement, to bind City to any obligation whatsoever.

16. Term. The term of this Agreement shall commence on September 27, 2023 and shall continue in full force and effect until June 30, 2026.

City shall, at its discretion, have the right to extend the term of this Agreement, in intervals of one year, by written notice to Design Professional. The total duration of this Agreement, including the exercise of any options under this section, shall not extend past June 30, 2028.

If the term of this Agreement extends into fiscal years subsequent to that in which it is approved, such continuation of the Agreement is contingent on the appropriation of funds for such purpose by the City Council of the City of Vallejo.

If funds to effect such continued payment are not appropriated, Design Professional agrees to terminate any services supplied to City of Vallejo under this Agreement, and relieve City of any further obligation therefore.

17. Termination or Abandonment by City. The City has the right, at any time and in its sole discretion, to immediately terminate or abandon any portion or all of the services to be provided under this Agreement by giving notice to Design Professional. Upon receipt of a notice of termination, Design Professional shall perform no further work except as specified in the notice. Before the date of termination, Design Professional shall deliver to Cit y all City records and documents, all work products, whether completed or not, as of the date of termination and not otherwise previously delivered.

The City shall pay Design Professional for services performed in accordance with this Agreement before the date of termination. If this contract provides for DocuSign Envelope ID: 26DD032E-62EE-45BC-AE05-B37AC5EE3C31

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Design Professional Services Agreement- On Call Civil Eng Design –Coastland Page 6 of 11

payment of a lump sum for all services or by task and termination occurs before completion of the work or any defined task which according to the performance schedule was commenced before the notice of termination, the fee for services performed shall be based on an amount mutually agreed to by City and Design Professional for the portion of work completed in conformance with this Agreement before the date of termination. In addition, the City will reimburse Design Professional for authorized expenses incurred and not previously reimbursed. The City shall not be liable for any fees or costs associated for the termination or abandonment except for the fees, and reimbursement of authorized expenses, payable pursuant to this section.

18. Products of Consulting Services. The work product, including without limitation, all writings, work sheets, reports, recordings, drawings, files, detailed calculations and other work products, whether complete or incomplete, of Design Professional resulting from services rendered pursuan t to this Agreement, shall become the property of City. Design Professional agrees that all copyrights which arise from creation of the work under this Agreement shall be vested in the City and waives and relinquishes all claims to copyright or other intellectual property rights in favor of the City. City acknowledges that its use of the work product is limited to the purposes contemplated by the scope of work and that the Design Professional makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the scope of work.

Documents submitted to the City in electronic format shall be formatted according to specifications provided by the City, or if not otherwise specified, in Microsoft Word, Excel, PowerPoint or other Microsoft Office Suite (2002) format as appropriate for the particular work product or, if directed by the City Representative in Adobe Acrobat PDF format.

19. Cooperation by City. City shall, to the extent reasonable and practicable, assist and cooperate with Design Professional in the performance of Design Professional’s services hereunder.

20. Assignment and Subcontracting. Design Professional shall not subcontract, assign or transfer voluntarily or involuntarily any of its rights, duties or obligation under this Agreement without the express written consent of the City Manager or his or her designee in each instance. Any attempted or purported assignment of any right, duty or obligation under this Agreement without City’s consent shall be void and of no effect.

If subcontracting of work is permitted, Design Professional shall pay its subcontractor within ten (10) days of receipt of payment by City for work performed by a subcontractor and billed by the Design Professional. Use of the term subcontractor in any other provision of this contract shall not be construed to imply authorization for Design Professional to use subcontractors for performance of any service under this Agreement.

DocuSign Envelope ID: 26DD032E-62EE-45BC-AE05-B37AC5EE3C31

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The City is an intended beneficiary of any work performed by Design Professional’s subcontractor for purposes of establishing a duty of care between the subcontractor and City.

21. Successors and Assigns. All terms, conditions, and provisions of this Agreement shall apply to and bind the respective heirs, executors, administrators, successors, and assigns of the parties. Nothing in this section is intended to affect the limitation on assignment.

22. Non-Discrimination/Fair Employment Practices.

(a) Design Professional shall not, because of race, religious creed, color, sex, national original, ancestry, disability, medical condition, age, marital status or sexual orientation of any person, refuse to hire or employ, or to bar or discharge from employment, or to discriminate in compensation, or in terms, conditions or privileges any person, and every employee will receive equal opportunity for employment and shall be granted equal treatment with respect to compensation, terms, conditions or other privileges of employment, without regard to his race, religious creed, color, sex, national origin or ancestry.

Design Professional warrants and represents it is an equal opportunity employer and agrees it shall not discriminate on the basis of race, religious creed, color, sex, national origin, ancestry, disability, medical condition, age, marital status or sexual orientation in the selection and retention of employees, subcontractors or procurement of materials or equipment.

In all solicitations either by competitive bidding or negotiations made by Design Professional for work to be performed under any subcontract, including procurement of materials or equipment, each potential subcontractor or supplier shall be notified by Design Professional of Design Professional’s obligation under this Agreement relative to nondiscrimination and fair employment practices.

Design Professional shall include the above provisions of this section in every subcontract, including procurement of materials or equipment.

(b) Design Professional agrees to comply with Title VII of the Civil Rights Act of 1964, as amended, the California Fair Employment Practices Act, the Americans with Disabilities Act of 1990, any other applicable federal and state laws and regulations and City ordinances and regulations hereinafter enacted.

23. Notices. All notices or instruments required to be given or delivered by law or this Agreement shall be in writing and shall be effective upon receipt thereof and shall be by personal service or delivered by depositing the same in any United States Post Office, registered or certified mail, postage prepaid, addressed to:

If to City: Melissa Tigbao
Public Works Director
City of Vallejo- Public Works Department
DocuSign Envelope ID: 26DD032E-62EE-45BC-AE05-B37AC5EE3C31

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Design Professional Services Agreement- On Call Civil Eng Design –Coastland Page 8 of 11

555 Santa Clara Street
Vallejo, CA 94590

If to Design Professional: John Wanger
CEO
Coastland Civil Engineering, LLP
1400 Neotomas Avenue
Santa Rosa, CA 95405

Any party may change its address for receiving notices by giving written notice of such change to the other party in accordance with this section.

Routine administrative communications shall be made pursuant to section 1 of Exhibit A.

24. Integration Clause. This Agreement, including all Exhibits, contains the entire agreement between the parties and supersedes whatever oral or written understanding they may have had prior to the execution of this Agreement. This Agreement shall not be amended or modified e xcept by a written agreement executed by each of the parties hereto.

25. Severability Clause. Should any provision of this Agreement ever be deemed to be legally void or unenforceable, all remaining provisions shall survive and be enforceable.

26. Law Governing. This Agreement shall in all respects be governed by the law of the State of California, without regard to its conflicts of law rules. Litigation arising out of or connected with this Agreement shall be instituted and maintained in the courts of Solano Cou nty in the State of California or in the United States District Court, Eastern District of California, Sacramento, California, and the parties consent to jurisdiction over their person and over the subject matter of any such litigation in such courts, and consent to service of process issued by such courts.

27. Waiver. Waiver by either party of any default, breach or condition precedent shall not be construed as a waiver of any other default, breach or condition precedent or any other right hereunder.

28. Ambiguity. The parties acknowledge that this is a negotiated agreement, that they have had the opportunity to have this Agreement reviewed by their respective legal counsel, and that the terms and conditions of this Agreement are not to be construed against any par ty on the basis of such party's draftsmanship thereof.

29. Gender. All pronouns and any variations thereof shall be deemed to refer to the masculine, feminine, neuter, singular or plural, as the identifications of the person or persons, firm or firms, corporation or corporations may require.

DocuSign Envelope ID: 26DD032E-62EE-45BC-AE05-B37AC5EE3C31

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Design Professional Services Agreement- On Call Civil Eng Design –Coastland Page 9 of 11

30. Headings. The section headings contained in this Agreement are inserted for convenience only and shall not affect in any way the meaning or interpretation of this Agreement.

31. Compliance with Laws. Design Professional will comply with all statutes, regulations and ordinances in the performance of all services under this Agreement.

32. Confidentiality of City Information. During the performance of services under this Agreement, Design Professional may gain access to and use City information regarding, but not limited to, procedures, policies, training, operational practices, and other vital information (hereafter collecti vely referred to as "City Information") which are valuable, special and unique assets of the City. Design Professional agrees that it will not use any information obtained as a consequence of the performance of services under this Agreement for any purpose other than fulfillment of Design Professional’s scope of work , to protect all City Information and treat it as strictly confidential and proprietary to City, and that it will not at any time, either directly or indirectly, divulge, disclose or communicate in any manner any City Information to any third party, other than its own employees, agents or subcontractors who have a need for the City Information for the performance of services under this Agreement, without the prior written consent of City, or as required by law.

Design Professional shall treat all records and work product prepared or maintained by Design Professional in the performance of this Agreement as confidential.

A violation by Design Professional of this section shall be a material violation of this Agreement and will justify legal and/or equitable relief.

Design Professional’s obligations under this section shall survive the completion of services, expiration or termination of this Agreement.

33. News and Information Release. Design Professional agrees that it will not issue any news releases in connection with either the award of this Agreement, or any subsequent amendment of or efforts under this Agreement, without first obtaining review and approval of said news releases f rom City through the City Representative.

34. City Representative. The City Representative specified in Exhibit A, or the representative's designee, shall administer this Agreement for the City.

35. Counterparts. The parties may execute this Agreement in one or more counterparts, each of which shall be deemed an original, but all of which together shall be deemed one and the same instrument.

36. Facsimile Signature; Electronic Signature. This Agreement shall be DocuSign Envelope ID: 26DD032E-62EE-45BC-AE05-B37AC5EE3C31

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binding upon the receipt of facsimile signatures or emailed by PDF or otherwise.

Any person transmitting his or her signature by facsimile or electronically shall promptly send an original signature to the other party pursuant to the notice provision of this Agreement. The failure to send an original shall not affect the binding nature of this Agreement.

37. Authority. The person signing this Agreement for Design Professional hereby represents and warrants that he/she is fully authorized to sign this Agreement on behalf of Design Professional.

38. Exhibits. The following exhibits are attached hereto and incorporated herein by reference:

Exhibit A, entitled “Scope of Work,” including any attachments Exhibit B, entitled “Compensation,” including any attachments Exhibit C, entitled “Insurance Requirements,” including attachments

[SIGNATURES ON FOLLOWING PAGE]
DocuSign Envelope ID: 26DD032E-62EE-45BC-AE05-B37AC5EE3C31

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Design Professional Services Agreement- On Call Civil Eng Design –Coastland Page 11 of 11 IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year shown below the name of each of the parties.

Coastland Civil Engineering, LLP
By:___________________________
John Wanger
CEO
DATE: ____________________
(City Seal)

CITY OF VALLEJO,
a municipal corporation
By: _____________________________
Michael Malone
City Manager
DATE: _____________________
ATTEST:

By: ___________________________
Dawn G. Abrahamson
City Clerk
APPROVED AS TO CONTENT:
_______________________________
Melissa Tigbao
Public Works Director
APPROVED AS TO FORM:
_______________________________
Veronica A.F. Nebb
City Attorney
APPROVED AS TO INSURANCE:
________________________________
Armond Sarkis
Risk Manager
DocuSign Envelope ID: 26DD032E-62EE-45BC-AE05-B37AC5EE3C31 9/29/2023
10/6/2023

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Design Professional Services Agreement- On Call Civil Eng Design –Coastland Page 1 of 4

SCOPE OF WORK

1. Representatives.

The City Representative for this Agreement is:

Dan Sequeira
City Engineer / APWD
City of Vallejo -Public Works Department
555 Santa Clara Street
Vallejo, CA 94590
[email protected]

The Design Professional’s Representative for this Agreement is:

George Hicks
Project Manager
Coastland Civil Engineering
420 Executive Court North, Suite G
Fairfield, CA 94534
[email protected]

All routine administrative communications between the parties will be between the above-named representatives and may be by personal delivery, mail, facsimile transmission or electronic mail as agreed between the Design Professional Representative and City’s Representative.

2. Services to be Provided. Consultant shall provide on-call civil engineering design services for specific projects as may be requested by the City Engineer or staff; such services shall be defined, scheduled, and authorized in subsequent Statement of Works. The services provided throughout the term of this Agreement may include the servic es specified in the Request for Qualifications issued February 27, 2023.

The Statement of Work shall be substantially in the form as shown in Attachment 1 of Exhibit A, attached hereto and incorporated herein by this reference.

3. Key Personnel. All of the individuals identified below are necessary for the successful prosecution of the services due to their unique expertise and depth and breadth of experience. There shall be no change in the personnel listed below, without written approval of t he City Representative. Design Professional recognizes that the composition of this team was instrumental in the City’s decision to award the work to Design Professional and that compelling reasons for substituting these individuals must be demonstrated f or the City’s consent to be granted. Any substitutes shall be persons of comparable or superior expertise and experience. Failure to comply with the provisions of this section shall constitute a DocuSign Envelope ID: 26DD032E-62EE-45BC-AE05-B37AC5EE3C31

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material breach of Design Professional’s obligations under this Agreement and shall be grounds for termination.

Key personnel are as follows: John Wanger , George Hicks

DocuSign Envelope ID: 26DD032E-62EE-45BC-AE05-B37AC5EE3C31

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Design Professional Services Agreement- On Call Civil Eng Design –Coastland Page 1 of 4

EXHIBIT B

COMPENSATION

1. Design Professional’s Compensation.

A. Services: City agrees to pay Design Professional, at the rate(s) specified below, for those services set forth in Exhibit A of this Agreement and for all authorized reimbursable expenses, for a total not to exceed Five Hundred Thousand Dollars and zero cents [ $500,000.00].

B. Additional Services:

1. Additional Services are those services related to the scope of Services of Consultant as set forth in Exhibit A but not anticipated at the time of execution of this Agreement. Additional Services shall be provided only when a Supplemental Agreement authorizing such Additional Services is approved by the City Manager, or his or her designee. City reserves the right to perform any Additional Services with its own staff or to retain other Consultants to perform said Additional Services.

2. Consultant’s compensation for Additional Services shall be based on the total number of hours spent on Additional Services multiplied by the employees' appropriate billable hourly rate as established below. City, at its option, may negotiate a fixed fee for some or all Additional Services as the need arises. Where a fixed fee for Additional Services is established by mutual Agreement between City and Consultant, compensation to Consultant shall not exceed the fixed fee amount.

2. Appropriate Billable Hourly Rates for Services and Additional Services. Design Professional’s billable hourly rates shall be as listed in Attachment 1 of Exhibit B, attached hereto and incorporated herein by this reference. Current rates for each task/project will be defined in each Statement of Work.

Rate Increases: Upon approval of City, Design Professional shall be permitted to increase rates to adjust for cost-of-living wage increases at the beginning of the fiscal year or as agreed upon by City and Design Professional. No price increases may be implemented without prior written approval of City. Requests for price increases must be made a minimum of ninety (90) days prior to the proposed effective date of the rate increase. To request a price increase, Design DocuSign Envelope ID: 26DD032E-62EE-45BC-AE05-B37AC5EE3C31

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professional must submit a letter with an itemized list showing revised prices by line item. If City approves the price increase, Design Professional shall be notified in writing, no price increase will be effective until Design Professional receives this notice.

4. Payments to Design Professional.

A. Payments to Design Professional shall be made within a reasonable time after receipt of Design Professional’s invoice, said payments to be made in proportion to services performed. Design Professional may request payment on a monthly basis. Design Professional shall be responsible for the cost of supplying all documentation necessary to verify the monthly billings to the satisfaction of City.

B. All invoices submitted by Design Professional shall contain the following information:

1. Description of services billed under this invoice

2. Date of Invoice Issuance

3. Sequential Invoice Number

4. City’s Purchase Order Number (if issued)

5. Amount of this Invoice (Itemize all Reimbursable Expenses”)

6. Total Billed to Date

D. Invoices, account statements and payment inquiries shall be emailed to :

[email protected]

5. Accounting Records of Design Professional. Design Professional shall maintain for three (3) years after completion of all services hereunder, all records under this Agreement, including, but not limited to, records of Design Professional’s direct salary costs for all Services and Additional Services performed under this Agreement and records of Design Professional’s Reimbursable Expenses, in accordance with generally accepted accounting practices. Design Professional shall keep such records available for audit, inspection and copying by representatives of the City’s Finance Department or DocuSign Envelope ID: 26DD032E-62EE-45BC-AE05-B37AC5EE3C31

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Design Professional Services Agreement- On Call Civil Eng Design –Coastland Page 3 of 4

other government agencies during regular business hours upon twenty-four (24) hours’ notice.

The obligations of Design Professional under this section shall survive this Agreement.

6. Taxes. Design Professional shall pay, when and as due, any and all taxes incurred as a result of Design Professional’s compensation hereunder, including estimated taxes, and shall provide City with proof of such payments upon request.

DocuSign Envelope ID: 26DD032E-62EE-45BC-AE05-B37AC5EE3C31

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Attachment 1 of Exhibit B

DocuSign Envelope ID: 26DD032E-62EE-45BC-AE05-B37AC5EE3C31

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Design Professional Services Agreement- On Call Civil Eng Design – Coastland Page 1 of 3

EXHIBIT C

INSURANCE REQUIREMENTS

Design Professional shall procure and maintain for the duration of this Agreement, including any extensions thereto, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of services hereunder by the Consultant, their agents, representatives, or employees or subcontractors.

1. Minimum Scope of Insurance. Coverage shall be at least as broad as:

A. Insurance Services Office form number GL 0002 covering Comprehensive General Liability and Insurance Services Office form number GL 0404 covering Broad Form Comprehensive General Liability; or Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001).

B. Insurance Services Office form number CA 0001 covering Automobile Liability, code 1 any auto and endorsement CA 0025.

C. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance.

D. Professional Liability insurance appropriate to the Consultant’s profession (Errors and Omission).

2. Minimum Limits of Insurance. Design Professional shall maintain limits no less than:

A. General Liability: $5,000,000.00 per occurrence for bodily injury, personal injury, and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, coverage shall be twice the per occurrence amount.

B. Automobile Liability: $1,000,000.00 per accident for bodily injury and property damage.

C. Workers’ Compensation and Employer's Liability: $1,000,000.00 per accident for bodily injury or disease. If Borrower is not subject to California Workers’ Compensation requirements, Borrower shall file a completed certificate of exemption form which may be obtained from the City of Vallejo prior to commencing any activity authorized hereunder.

DocuSign Envelope ID: 26DD032E-62EE-45BC-AE05-B37AC5EE3C31

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D. Professional Liability, (Errors and Omission): $ 3,000,000.00 per occurrence coverage, continuing for 3 years after completion of services rendered.

3. Deductible and Self-Insured Retention. Any deductibles or self -insured retention greater than $10,000 must be declared to and approved by the City’s Risk Manager. If the deductibles or self -insured retention limit is unacceptable to the City’s Risk Manager, at his or her option, the insurer sh all either reduce or eliminate such deductibles or self-insured retention as respects the City of Vallejo, its officers, officials, employees and volunteers; or the Consultant shall procure a bond guaranteeing paymen t of losses and related investigations, claim administration and defense expenses.

4. Other Insurance Provisions. The general liability and automobile liability policies, as can be provided, are to contain, or be endorsed to contain, the following provisions:

The coverage shall contain no special limitations on the scope of protection afforded to the City of Vallejo, its officers, officials, employees, agents or volunteers. The insurance is to be issued by companies licensed to do business in the State of California.

B. For any claims related to this project, the Consultant's insurance coverage shall be primary insurance as respects the City of Vallejo, its officers, officials, employees, agents and volunteers. Any insurance or self -insurance maintained by the City of Va llejo, its officers, officials, employees, agents or volunteers shall be excess of the Consultant's insurance and shall not contribute with it.

C. Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees, agents or volunteers.

D. The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.

E. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City.

DocuSign Envelope ID: 26DD032E-62EE-45BC-AE05-B37AC5EE3C31

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Design Professional Services Agreement- On Call Civil Eng Design – Coastland Page 3 of 3

F. The workers’ compensation and employer’s liability policy required hereunder shall be endorsed to state that the workers' compensation carrier waives its right of subrogation against City, its officers, officials, employees, agents and volunteers, which might arise by reason of payment under such policy in connection with Consultant’s performance under this Agreement.

5. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII.

6. Verification of Coverage. Consultant shall furnish the City with certificates of insurance and original endorsements effecting general and automobile liability insurance coverage required by this clause. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. All endorsements are to be received and approved by the City before work commences.

7. Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.

8. Payment Withhold. City will withhold payments to Consultant if the certificates of insurance and endorsements required in Paragraph F, above, are canceled or Consultant otherwise ceases to be insured as required herein.

DocuSign Envelope ID: 26DD032E-62EE-45BC-AE05-B37AC5EE3C31

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INSR ADDL SUBR

LTR INSR WVD

DATE (MM/DD/YYYY)

PRODUCER CONTACT
NAME:

FAXPHONE
(A/C, No):(A/C, No, Ext):

E-MAIL
ADDRESS:

INSURER A :

INSURED INSURER B :

INSURER C :

INSURER D :

INSURER E :

INSURER F :

POLICY NUMBER

POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY) (MM/DD/YYYY)

COMMERCIAL GENERAL LIABILITY

AUTOMOBILE LIABILITY

UMBRELLA LIAB

EXCESS LIAB

WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

AUTHORIZED REPRESENTATIVE
INSURER(S) AFFORDING COVERAGE NAIC #
Y / N
N / A
(Mandatory in NH)

ANY PROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED?
EACH OCCURRENCE $
DAMAGE TO RENTED $PREMISES (Ea occurrence)CLAIMS-MADE OCCUR MED EXP (Any one person) $
PERSONAL & ADV INJURY $
GENERAL AGGREGATE $GEN'L AGGREGATE LIMIT APPLIES PER:

PRODUCTS - COMP/OP AGG $
$
PRO-
OTHER:

LOCJECT

COMBINED SINGLE LIMIT
$(Ea accident)
BODILY INJURY (Per person) $ANY AUTO
OWNED SCHEDULED BODILY INJURY (Per accident) $AUTOS ONLY AUTOS

AUTOS ONLY
HIRED PROPERTY DAMAGE $AUTOS ONLY (Per accident)
$
OCCUR EACH OCCURRENCE $
CLAIMS-MADE AGGREGATE $
DED RETENTION $ $

PER OTH-

STATUTE ER
E.L. EACH ACCIDENT $
E.L. DISEASE - EA EMPLOYEE $
If yes, describe under
E.L. DISEASE - POLICY LIMIT $DESCRIPTION OF OPERATIONS below POLICY

NON-OWNED

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s).

COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

CERTIFICATE HOLDER CANCELLATION
© 1988-2015 ACORD CORPORATION. All rights reserved.

The ACORD name and logo are registered marks of ACORDACORD 25 (2016/03) ACORD

TM CERTIFICATE OF LIABILITY INSURANCE
American Guarantee and Liability Ins.Co
Zurich American Insurance Company
Evanston Insurance Company
9/19/2023
Propel Insurance
1201 Pacific Avenue; Suite 1000
COM Middle Market
Tacoma, WA 98402-4321
Aaron Leavitt
800 499-0933 866 577-1326
[email protected]
Coastland Civil Engineering LLP

DCCM LLC
1400 Neotomas Ave
Santa Rosa, CA 95405
26247
16535
35378
A X
X
X BI/PD Ded:2,000
X X
GLO872027300 06/30/2023 06/30/2024 1,000,000
100,000
10,000
1,000,000
2,000,000
2,000,000
B
X
X X
BAP87202400 06/30/2023 06/30/2024 1,000,000
A
X
X SXS808437600 06/30/2023 06/30/2024 10,000,000
10,000,000
B
N
WC872027200 06/30/2023 06/30/2024 X
1,000,000
1,000,000
1,000,000
C Professional,Poll MKLV7PL0006013 08/06/2023 06/30/2024 $5,000,000 Clm $10,000,000 Agg.

The City of Vallejo, its officers, officials, employees, agents and volunteers. Additional Insured Status applies per attached form(s). Primary and Non-Contributory coverage applies per attached form(s). Waiver of Subrogation applies per attached form(s).

The City of Vallejo
555 Santa Clara Street
Vallejo, CA 94590
1 of 1
#S6156991/M6088651
DCCMLLCClient#: 189537
CLJ02
1 of 1
#S6156991/M6088651
DocuSign Envelope ID: 26DD032E-62EE-45BC-AE05-B37AC5EE3C31

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DocuSign Envelope ID: 26DD032E-62EE-45BC-AE05-B37AC5EE3C31

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U-GL-2168-A CW (02/19)

Page 1 of 1 ends

Includes copyrighted material of Insurance Services Office, Inc., with its permission.

Additional Insured – Owners, Lessees Or Contractors
– Completed Operations

THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

Policy No. GLO872027300 Effective Date: 06.30.2023

This endorsement modifies insurance provided under the:

Commercial General Liability Coverage Part

SCHEDULE
Name Of Additional Insured Person(s)
Or Organization(s): Location And Description Of Completed Operations

ANY PERSON OR ORGANIZATION, OTHER THAN

AN ARCHITECT, ENGINEER OR SURVEYOR,

WHOM YOU ARE REQUIRED TO ADD AS AN

ADDITIONAL INSURED UNDER THIS POLICY

UNDER A WRITTEN CONTRACT OR

WRITTEN AGREEMENT EXECUTED PRIOR TO
LOSS.

ANY LOCATION OR PROJECT, OTHER THAN A

WRAP-UP OR OTHER CONSOLIDATED INSURANCE

PROGRAM LOCATION OR PROJECT FOR WHICH

INSURANCE IS OTHERWISE SEPARATELY

PROVIDED TO YOU BY A WRAP-UP OR OTHER

CONSOLIDATED INSURANCE PROGRAM

Section II – Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule of this endorsement, but only with respect to liability for "bodily injury" or "property damage" caused, in whole or in part, by "your work" at the location designated and described in such Schedule, performed for that additional insured and included in the "products-completed operations hazard".

All other terms, conditions, provisions and exclusions of this policy remain the same.

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Additional Insured – Owners, Lessees Or Contractors
– Scheduled Person Or Organization

THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

Policy No. GLO872027300 Effective Date: 06.30.2023

This endorsement modifies insurance provided under the:

Commercial General Liability Coverage Part

SCHEDULE
Name Of Additional Insured Person(s)
Or Organization(s): Location(s) Of Covered Operations

ANY PERSON OR ORGANIZATION, OTHER THAN

AN ARCHITECT, ENGINEER OR SURVEYOR,

WHOM YOU ARE REQUIRED TO ADD AS AN

ADDITIONAL INSURED UNDER THIS POLICY

UNDER A WRITTEN CONTRACT OR

WRITTEN AGREEMENT EXECUTED PRIOR TO
LOSS.

ANY LOCATION OR PROJECT, OTHER THAN A

WRAP-UP OR OTHER CONSOLIDATED INSURANCE

PROGRAM LOCATION OR PROJECT FOR WHICH

INSURANCE IS OTHERWISE SEPARATELY

PROVIDED TO YOU BY A WRAP-UP OR OTHER

CONSOLIDATED INSURANCE PROGRAM

A. Section II – Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule of this endorsement, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by:

1. Your acts or omissions; or

2. The acts or omissions of those acting on your behalf; in the performance of your ongoing operations for the additional insured(s) at the location(s) designated in such Schedule.

B. With respect to the insurance afforded to these additional insureds, the following additional exclusions apply:

This insurance does not apply to "bodily injury" or "property damage" occurring after:

1. All work, including materials, parts or equipment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the location of the covered operations has been completed; or
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2. That portion of "your work" out of which the injury or damage arises has been put to its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project.

All other terms, conditions, provisions and exclusions of this policy remain the same.

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Other Insurance Amendment – Primary And Non-
Contributory

U-GL-1327-B CW (04/13)

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Policy No. Eff. Date of Pol. Exp. Date of Pol. Eff. Date of End. Producer No. Add’l. Prem Return Prem.

GLO872027300 6.30.2023 6.30.2024 6.30.2023

THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

Named Insured:

Address (including ZIP Code):

This endorsement modifies insurance provided under the:

Commercial General Liability Coverage Part

1. The following paragraph is added to the Other Insurance Condition of Section IV – Commercial General Liability Conditions:

This insurance is primary insurance to and will not seek contribution from any other insurance available to an additional insured under this policy provided that:
a. The additional insured is a Named Insured under such other insurance; and b. You are required by a written contract or written agreement that this insurance would be primary and would not seek contribution from any other insurance available to the additional insured.

2. The following paragraph is added to Paragraph 4.b. of the Other Insurance Condition of Section IV – Commercial General Liability Conditions:

This insurance is excess over:

Any of the other insurance, whether primary, excess, contingent or on any other basis, available to an additional insured, in which the additional insured on our policy is also covered as an additional insured on another policy providing coverage for the same "occurrence", offense, claim or "suit". This provision does not apply to any policy in which the additional insured is a Named Insured on such other policy and where our policy is required by written contract or written agreement to provide coverage to the additional insured on a primary and non- contributory basis.

All other terms and conditions of this policy remain unchanged.

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COMMERCIAL GENERAL LIABILITY
CG 24 53 12 19

THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

CG 24 53 12 19 © Insurance Services Office, Inc., 2018 Page 1 of 1 Wolters Kluwer Financial Services, Inc. | Uniform Forms

WAIVER OF TRANSFER OF RIGHTS OF RECOVERY
AGAINST OTHERS TO US (WAIVER OF SUBROGATION) –

AUTOMATIC

This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART

ELECTRONIC DATA LIABILITY COVERAGE PART

LIQUOR LIABILITY COVERAGE PART

POLLUTION LIABILITY COVERAGE PART DESIGNATED SITES

POLLUTION LIABILITY LIMITED COVERAGE PART DESIGNATED SITES

PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART

RAILROAD PROTECTIVE LIABILITY COVERAGE PART

UNDERGROUND STORAGE TANK POLICY DESIGNATED TANKS

The following is added to Paragraph 8. Transf er Of
Rights Of Recovery Against Others To Us of
Section IV – Conditions:

We waive any right of recovery against any person or
organization, because of any payment we make
under this Coverage Part, to whom the insured has
waived its right of recovery in a written contract or
agreement. Such waiver by us applies only to the
extent that the insured has waived its right of recovery against such person or organization prior to loss.

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POLICY NUMBER:GLO872027300 COMMERCIAL GENERAL LIABILITY CG 25 03 05 09

THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

CG 25 03 05 09 © Insurance Services Office, Inc., 2008 Page 1 of 2 Wolters Kluwer Financial Services | Uniform FormsTM

DESIGNATED CONSTRUCTION PROJECT(S)

GENERAL AGGREGATE LIMIT

This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART

SCHEDULE

Designated Construction Project(s):

Information required to complete this Schedule, if not shown above, will be shown in the Declarations.

A. For all sums which the insured becomes legally
obligated to pay as damages caused by "occur-
rences" under Section I – Coverage A, and for all
medical expenses caused by accidents under
Section I – Coverage C, which can be attributed
only to ongoing operations at a single designated
construction project shown in the Schedule
above:

1. A separate Designated Construction Project
General Aggregate Limit applies to each des-
ignated construction project, and that limit is
equal to the amount of the General Aggregate
Limit shown in the Declarations.

2. The Designated Construction Project General
Aggregate Limit is the most we will pay for the
sum of all damages under Coverage A, e x-
cept damages because of "bodily injury" or
"property damage" included in the "prod ucts-
completed operations hazard", and for med i-
cal expenses under Coverage C regardless of
the number of:
a. Insureds;
b. Claims made or "suits" brought; or
c. Persons or organizations making claims or
bringing "suits".

3. Any payments made under Coverage A for
damages or under Coverage C for medical
expenses shall reduce the Designated Con-
struction Project General Aggregate Limit for
that designated construction project. Such
payments shall not reduce the General Ag-
gregate Limit shown in the Declarations nor
shall they reduce any other Designated Co n-
struction Project General Aggregate Limit for
any other designated construction project
shown in the Schedule above.

4. The limits shown in the Declarations for Each
Occurrence, Damage To Premises Rented To
You and Medical Expense continue to apply.

However, instead of being subject to the
General Aggregate Limit shown in the Decl a-
rations, such limits will be subject to the appl i-
cable Designated Construction Project Gen-
eral Aggregate Limit.

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B. For all sums which the insured becomes legally
obligated to pay as damages caused by "occur-
rences" under Section I – Coverage A, and for all
medical expenses caused by accidents under
Section I – Coverage C, which cannot be at-
tributed only to ongoing operations at a single
designated construction project shown in the
Schedule above:

1. Any payments made under Coverage A for
damages or under Coverage C for medical
expenses shall reduce the amount available
under the General Aggregate Limit or the
Products-completed Operations Aggregate
Limit, whichever is applicable; and

2. Such payments shall not reduce any Desi g-
nated Construction Project General Aggr e-
gate Limit.

C. When coverage for liability arising out of the
"products-completed operations hazard" is pr o-
vided, any payments for damages because of
"bodily injury" or "property damage" included in
the "products -completed operations hazard" will
reduce the Products -completed Operations Ag-
gregate Limit, and not reduce the General A g-
gregate Limit nor the Designated Construction
Project General Aggregate Limit.

D. If the applicable designated construction project
has been abandoned, delayed, or abandoned
and then restarted, or if the authorized co ntract-
ing parties deviate from plans, blueprints, de-
signs, specifications or timetables, the project will
still be deemed to be the same construction pro-
ject.

E. The provisions of Section III – Limits Of Insur-
ance not otherwise modified by this endorsement
shall continue to apply as stipulated.

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Coverage Extension Endorsement

THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

Policy No. BAP872027400 Effective Date: 6.30.2023

This endorsement modifies insurance provided under the:

Business Auto Coverage Form
Motor Carrier Coverage Form

A. Amended Who Is An Insured

1. The following is added to the Who Is An Insured Provision in Section II – Covered Autos Liability Coverage:

The following are also "insureds":
a. Any "employee" of yours is an "insured" while using a covered "auto" you don't own, hire or borrow for acts performed within the scope of employment by you. Any “employee” of yours is also an “insured” while operating an “auto” hired or rented under a contract or agreement in an “employee’s” name, with your permission, while performing duties related to the conduct of your business. b. Anyone volunteering services to you is an "insured" while using a covered "auto" you don’t own, hire or borrow to transport your clients or other persons in activities necessary to your business. c. Anyone else who furnishes an "auto" referenced in Paragraphs A.1.a. and A.1.b. in this endorsement. d. Where and to the extent permitted by law, any person(s) or organization(s) where required by written contract or written agreement with you executed prior to any "accident", including those person(s) or organization(s) directing your work pursuant to such written contract or written agreement with you, provided the "accident" arises out of operations governed by such contract or agreement and only up to the limits required in the written contract or written agreement, or the Limits of Insurance shown in the Declarations, whichever is less.

2. The following is added to the Other Insurance Condition in the Business Auto Coverage Form and the Other Insurance – Primary and Excess Insurance Provisions Condition in the Motor Carrier Coverage Form:

Coverage for any person(s) or organization(s), where required by written contract or written agreement with you executed prior to any "accident", will apply on a primary and non- contributory basis and any insurance maintained by the additional "insured" will apply on an excess basis. However, in no event will this coverage extend beyond the terms and conditions of the Coverage Form.

B. Amendment – Supplementary Payments
Paragraphs a.(2) and a.(4) of the Coverage Extensions Provision in Section II – Covered Autos Liability Coverage are replaced by the following:
(2) Up to $5,000 for the cost of bail bonds (including bonds for related traffic law violations) required because of an "accident" we cover. We do not have to furnish these bonds. (4) All reasonable expenses incurred by the "insured" at our request, including actual loss of earnings up to $500 a day because of time off from work.

C. Fellow Employee Coverage
The Fellow Employee Exclusion contained in Section II – Covered Autos Liability Coverage does not apply.

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D. Driver Safety Program Liability and Physical Damage Coverage

1. The following is added to the Racing Exclusion in Section II – Covered Autos Liability Coverage:

This exclusion does not apply to covered "autos" participating in a driver safety program event, such as, but not limited to, auto or truck rodeos and other auto or truck agility demonstrations.

2. The following is added to Paragraph 2. in B. Exclusions of Section III – Physical Damage Coverage of the Business Auto Coverage Form and Paragraph 2.b. in B. Exclusions of Section IV – Physical Damage Coverage of the Motor Carrier Coverage Form:

This exclusion does not apply to covered "autos" participating in a driver safety program event, such as, but not limited to, auto or truck rodeos and other auto or truck agility demonstrations.

E. Lease or Loan Gap Coverage
The following is added to the Coverage Provision of the Physical Damage Coverage Section:

Lease Or Loan Gap Coverage
In the event of a total "loss" to a covered "auto", we will pay any unpaid amount due on the lease or loan for a covered "auto", less:
a. Any amount paid under the Physical Damage Coverage Section of the Coverage Form; and b. Any:
(1) Overdue lease or loan payments at the time of the "loss"; (2) Financial penalties imposed under a lease for excessive use, abnormal wear and tear or high mileage; (3) Security deposits not returned by the lessor;
(4) Costs for extended warranties, credit life insurance, health, accident or disability insurance purchased with the loan or lease; and
(5) Carry-over balances from previous leases or loans.

F. Towing and Labor
Paragraph A.2. of the Physical Damage Coverage Section is replaced by the following:

We will pay up to $75 for towing and labor costs incurred each time a covered "auto" that is a "private passenger type", light truck or medium truck is disabled. However, the labor must be performed at the place of disablement.

As used in this provision, "private passenger type" means a private passenger or station wagon type "auto" and includes an "auto" of the pickup or van type if not used for business purposes.

G. Extended Glass Coverage
The following is added to Paragraph A.3.a. of the Physical Damage Coverage Section:

If glass must be replaced, the deductible shown in the Declarations will apply. However, if glass can be repaired and is actually repaired rather than replaced, the deductible will be waived. You have the option of having the glass repaired rather than replaced.

H. Hired Auto Physical Damage – Increased Loss of Use Expenses The Coverage Extension for Loss Of Use Expenses in the Physical Damage Coverage Section is replaced by the following:

Loss Of Use Expenses
For Hired Auto Physical Damage, we will pay expenses for which an "insured" becomes legally responsible to pay for loss of use of a vehicle rented or hired without a driver under a written rental contract or written rental agreement. We will pay for loss of use expenses if caused by:
(1) Other than collision only if the Declarations indicate that Comprehensive Coverage is provided for any covered "auto";
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(2) Specified Causes Of Loss only if the Declarations indicate that Specified Causes Of Loss Coverage is provided for any covered "auto"; or
(3) Collision only if the Declarations indicate that Collision Coverage is provided for any covered "auto".

However, the most we will pay for any expenses for loss of use is $100 per day, to a maximum of $3000.

I. Personal Effects Coverage
The following is added to the Coverage Provision of the Physical Damage Coverage Section:

Personal Effects Coverage
a. We will pay up to $750 for "loss" to personal effects which are:
(1) Personal property owned by an "insured"; and
(2) In or on a covered "auto".
b. Subject to Paragraph a. above, the amount to be paid for "loss" to personal effects will be based on the lesser of:
(1) The reasonable cost to replace; or
(2) The actual cash value.
c. The coverage provided in Paragraphs a. and b. above, only applies in the event of a total theft of a covered "auto".

No deductible applies to this coverage. However, we will not pay for "loss" to personal effects of any of the following:
(1) Accounts, bi lls, currency, deeds, evidence of debt, money, notes, securities, or commercial paper or other documents of value.
(2) Bullion, gold, silver, platinum, or other precious alloys or metals; furs or fur garments; jewelry, watches, precious or semi-precious stones.
(3) Paintings, statuary and other works of art.
(4) Contraband or property in the course of illegal transportation or trade. (5) Tapes, records, discs or other similar devices used with audio, visual or data electronic equipment.

Any coverage provided by this Provision is excess over any other insurance coverage available for the same "loss".

J. Tapes, Records and Discs Coverage

1. The Exclusion in Paragraph B.4.a. of Section III – Physical Damage Coverage in the Business Auto Coverage Form and the Exclusion in Paragraph B.2.c. of Section IV – Physical Damage Coverage in the Motor Carrier Coverage Form does not apply.

2. The following is added to Paragraph 1.a. Comprehensive Coverage under the Coverage Provision of the Physical Damage Coverage Section:

We will pay for "loss" to tapes, records, discs or other similar devices used with audio, visual or data electronic equipment. We will pay only if the tapes, records, discs or other similar audio, visual or data electronic devices:
(a) Are the property of an "insured"; and
(b) Are in a covered "auto" at the time of "loss".

The most we will pay for such "loss" to tapes, records, discs or other similar devices is $500. The Physical Damage Coverage Deductible Provision does not apply to such "loss".

K. Airbag Coverage
The Exclusion in Paragraph B.3.a. of Section III – Physical Damage Coverage in the Business Auto Coverage Form and the Exclusion in Paragraph B.4.a. of Section IV – Physical Damage Coverage in the Motor Carrier Coverage Form does not apply to the accidental discharge of an airbag.

L. Two or More Deductibles
The following is added to the Deductible Provision of the Physical Damage Coverage Section:

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If an accident is covered both by this policy or Coverage Form and by another policy or Coverage Form issued to you by us, the following applies for each covered "auto" on a per vehicle basis:

1. If the deductible on this policy or Coverage Form is the smaller (or smallest) deductible, it will be waived; or

2. If the deductible on this policy or Coverage Form is not the smaller (or smallest) deductible, it will be reduced by the amount of the smaller (or smallest) deductible.

M. Temporary Substitute Autos – Physical Damage

1. The following is added to Section I – Covered Autos:

Temporary Substitute Autos – Physical Damage
If Physical Damage Coverage is provided by this Coverage Form on your owned covered "autos", the following types of vehicles are also covered "autos" for Physical Damage Coverage:

Any "auto" you do not own when used with the permission of its owner as a temporary substitute for a covered "auto" you do own but is out of service because of its:

1. Breakdown;

2. Repair;

3. Servicing;

4. "Loss"; or

5. Destruction.

2. The following is added to the Paragraph A. Coverage Provision of the Physical Damage Coverage Section:

Temporary Substitute Autos – Physical Damage
We will pay the owner for "loss" to the temporary substitute "auto" unless the "loss" results from fraudulent acts or omissions on your part. If we make any payment to the owner, we will obtain the owner's rights against any other party.

The deductible for the temporary substitute "auto" will be the same as the deductible for the covered "auto" it replaces.

N. Amended Duties In The Event Of Accident, Claim, Suit Or Loss Paragraph a. of the Duties In The Event Of Accident, Claim, Suit Or Loss Condition is replaced by the following:
a. In the event of "accident", claim, "suit" or "loss", you must give us or our authorized representative prompt notice of the "accident", claim, "suit" or "loss". However, these duties only apply when the "accident", claim, "suit" or "loss" is known to you (if you are an individual), a partner (if you are a partnership), a member (if you are a limited liability company) or an executive officer or insurance manager (if you are a corporation). The failure of any agent, servant or employee of the "insured" to notify us of any "accident", claim, "suit" or "loss" shall not invalidate the insurance afforded by this policy.

Include, as soon as practicable:
(1) How, when and where the "accident" or "loss" occurred and if a claim is made or "suit" is brought, written notice of the claim or "suit" including, but not limited to, the date and details of such claim or "suit"; (2) The "insured’s" name and address; and
(3) To the extent possible, the names and addresses of any injured persons and witnesses.

If you report an "accident", claim, "suit" or "loss" to another insurer when you should have reported to us, your failure to report to us will not be seen as a violation of these amended duties provided you give us notice as soon as practicable after the fact of the delay becomes known to you.

O. Waiver of Transfer Of Rights Of Recovery Against Others To Us The following is added to the Transfer Of Rights Of Recovery Against Others To Us Condition:

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This Condition does not apply to the extent required of you by a written contract, executed prior to any "accident" or "loss", provided that the "accident" or "loss" arises out of operations contemplated by such contract. This waiver only applies to the person or organization designated in the contract.

P. Employee Hired Autos – Physical Damage
Paragraph b. of the Other Insurance Condition in the Business Auto Coverage Form and Paragraph f. of the Other Insurance – Primary and Excess Insurance Provisions Condition in the Motor Carrier Coverage Form are replaced by the following:

For Hired Auto Physical Damage Coverage, the following are deemed to be covered "autos" you own:
(1) Any covered "auto" you lease, hire, rent or borrow; and (2) Any covered "auto" hired or rented under a written contract or written agreement entered into by an "employee" or elected or appointed official with your permission while being operated within the course and scope of that "employee's" employment by you or that elected or appointed official’s duties as respect their obligations to you.

However, any "auto" that is leased, hired, rented or borrowed with a driver is not a covered "auto".

Q. Unintentional Failure to Disclose Hazards
The following is added to the Concealment, Misrepresentation Or Fraud Condition:

However, we will not deny coverage under this Coverage Form if you unintentionally:
(1) Fail to disclose any hazards existing at the inception date of this Coverage Form; or (2) Make an error, omission, improper description of "autos" or other misstatement of information.

You must notify us as soon as possible after the discovery of any hazards or any other information that was not provided to us prior to the acceptance of this policy.

R. Hired Auto – World Wide Coverage
Paragraph 7.b.(5) of the Policy Period, Coverage Territory Condition is replaced by the following:
(5) Anywhere else in the world if a covered "auto" is leased, hired, rented or borrowed for a period of 60 days or less, S. Bodily Injury Redefined
The definition of "bodily injury" in the Definitions Section is replaced by the following:
"Bodily injury" means bodily injury, sickness or disease, sustained by a person including death or mental anguish, resulting from any of these at any time. Mental anguish means any type of mental or emotional illness or disease.

T. Expected Or Intended Injury
The Expected Or Intended Injury Exclusion in Paragraph B. Exclusions under Section II – Covered Auto Liability Coverage is replaced by the following:

Expected Or Intended Injury
"Bodily injury" or "property damage" expected or intended from the standpoint of the "insured". This exclusion does not apply to "bodily injury" or "property damage" resulting from the use of reasonable force to protect persons or property.

U. Physical Damage – Additional Temporary Transportation Expense Coverage Paragraph A.4.a. of Section III – Physical Damage Coverage is replaced by the following:

4. Coverage Extensions
a. Transportation Expenses
We will pay up to $50 per day to a maximum of $1,000 for temporary transportation expense incurred by you because of the total theft of a covered "auto" of the private passenger type. We will pay only for those covered "autos" for which you carry either Comprehensive or Specified Causes of Loss Coverage. We will pay for temporary transportation expenses incurred during the period beginning 48 hours after the theft and ending, regardless of the policy's expiration, when the covered "auto" is returned to use or we pay for its "loss".

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V. Replacement of a Private Passenger Auto with a Hybrid or Alternative Fuel Source Auto The following is added to Paragraph A. Coverage of the Physical Damage Coverage Section:

In the event of a total "loss" to a covered "auto" of the private passenger type that is replaced with a hybrid "auto" or "auto" powered by an alternative fuel source of the private passenger type, we will pay an additional 10% of the cost of the replacement "auto", excluding tax, title, license, other fees and any aftermarket vehicle upgrades, up to a maximum of $2500. The covered "auto" must be replaced by a hybrid "auto" or an "auto" powered by an alternative fuel source within 60 calendar days of the payment of the "loss" and evidenced by a bill of sale or new vehicle lease agreement.

To qualify as a hybrid "auto", the "auto" must be powered by a conventional gasoline engine and another source of propulsion power. The other source of propulsion power must be electric, hydrogen, propane, solar or natural gas, either compressed or liquefied. To qualify as an "auto" powered by an alternative fuel source, the "auto" must be powered by a source of propulsion power other than a conventional gasoline engine. An "auto" solely propelled by biofuel, gasoline or diesel fuel or any blend thereof is not an "auto" powered by an alternative fuel source.

W. Return of Stolen Automobile
The following is added to the Coverage Extension Provision of the Physical Damage Coverage Section:

If a covered “auto” is stolen and recovered, we will pay the cost of transport to return the “auto” to you. We will pay only for those covered “autos" for which you carry either Comprehensive or Specified Causes of Loss Coverage.

All other terms, conditions, provisions and exclusions of this policy remain the same.

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Blanket Notification To Others Of Cancellation

THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

Policy No. GLO872027300 Effective Date: 06.30.2023

This endorsement modifies insurance provided under the:

Commercial General Liability Coverage Part

A. If we cancel this Coverage Part by written notice to the first Named Insured for any reason other than nonpayment of premium, we will deliver electronic notification that such Coverage Part has been cancelled to each person or organization shown in a Schedule provided to us by the First Named Insured. Such Schedule:

1. Must be initially provided to us within 15 days:
a. A fter the beginning of the policy period shown in the Declarations; or b. A fter this endorsement has been added to policy;

2. Must contain the names and e-mail addresses of only the persons or organizations requiring notification that such Coverage Part has been cancelled;

3. Must be in an electronic format that is acceptable to us; and

4. Must be accurate.

Such Schedule may be updated and provided to us by the First Named Insured during the policy period. Such updated Schedule must comply with Paragraphs 2. 3. and 4. above.

B. O ur delivery of the electronic notification as described in Paragraph A. of this endorsement will be based on the most recent Schedule in our records as of the date the notice of cancellation is mailed or delivered to the first Named Insured.

Delivery of the notification as described in Paragraph A. of this endorsement will be completed as soon as practicable after the effective date of cancellation to the first Named Insured.

C. Proof of e-mailing the electronic notification will be sufficient proof that we have complied with Paragraphs A. and B. of this endorsement.

D. Our delivery of electronic notification described in Paragraphs A. and B. of this endorsement is intended as a courtesy only. Our failure to provide such delivery of electronic notification will not:

1. E xtend the Coverage Part cancellation date;

2. Negate the cancellation; or

3. Provide any additional insurance that would not have been provided in the absence of this endorsement .

E. W e are not responsible for the a ccuracy, integrity, timeliness and validity of information contained in the Schedule provided to us as described in Paragraphs A. and B. of this endorsement.

All other terms, conditions, provisions and exclusions of this policy remain the same.

DocuSign Envelope ID: 26DD032E-62EE-45BC-AE05-B37AC5EE3C31

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WC124 (4-84) Page 1 of 1
WC 00 03 13 Copyright 1983 National Council on Compensation Insurance, Inc. Uniform FormsTM WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WC 00 03 13 (Ed. 04-84)

WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT
We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) This agreement shall not operate directly or indirectly to benefit anyone not named in the Schedule.

Schedule

This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated. (The information below is required only when this endorsement is issued subsequent to preparation of the policy.)

Endorsement Effective Policy No. WC872027200 Endorsement No.

Insured DCCM LLC Premium $

Insurance Company Countersigned by
Zurich American Insurance Company
DocuSign Envelope ID: 26DD032E-62EE-45BC-AE05-B37AC5EE3C31

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WC 252 (4-84)
WC 04 03 06 (Ed. 4-84) Page 1 of 1
WORKERS’ COMPENSATION AND EMPLOYERS’ LIABILITY INSURANCE POLICY WC 04 03 06 (Ed. 4-84)
WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT—

CALIFORNIA
This endorsement changes the policy to which it is attached effective on the inception date of the policy unless a different date is indicated below.
(The following “attaching clause” need be completed only when this endorsement is issued subsequent to preparation of the policy.)

This endorsement, effective on 06.30.2023 at 12:01 A.M. standard time, forms a part of

(DATE)

Policy No.WC872027200 Endorsement No.

of the Zurich American Insurance Company

(NAME OF INSURANCE COMPANY)

issued to DCCM LLC

Premium (if any) $
Authorized Representative

We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) You must maintain payroll records accurately segregating the remuneration of your employees while engaged in the work described in the Schedule.

The additional premium for this endorsement shall be % of the California workers’ compensation pre- mium otherwise due on such remuneration.

Schedule
Person or Organization
Blanket Waiver of Subrogation Job Description
DocuSign Envelope ID: 26DD032E-62EE-45BC-AE05-B37AC5EE3C31

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WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WC 42 03 04 B

(Ed. 6-14)

TEXAS WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT This endorsement applies only to the insurance provided by the policy because Texas is shown in Item 3.A. of the Information Page.

We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule, but this waiver applies only with respect to bodily injury arising out of the operations described in the Schedule where you are required by a written contract to obtain this waiver from us.

This endorsement shall not operate directly or indirectly to benefit anyone not named in the Schedule.

The premium for this endorsement is shown in the Schedule.

Schedule

1. ( ) Specific Waiver
Name of person or organization
( X ) Blanket Waiver
Any person or organization for whom the Named Insured has agreed by written contract to furnish this waiver.

2. Operations:

3. Premium:

The premium charge for this endorsement shall be percent of the premium developed on payroll in connection with work performed for the above person(s) or organization(s) arising out of the operations described.

4. Advance Premium:

Insured Premium
Insurance Company Countersigned by

DocuSign Envelope ID: 26DD032E-62EE-45BC-AE05-B37AC5EE3C31

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This page has been left blank intentionally.

DocuSign Envelope ID: 26DD032E-62EE-45BC-AE05-B37AC5EE3C31

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THIS BUSINESS LICENSE DOES NOT PERMIT A
BUSINESS THAT IS OTHERWISE PROHIBITED.

Business Name
Business Location
Business Owner(s) License Number
Effective Date
Expiration Date

CITY OF VALLEJO

BUSINESS LICENSE
1400 NEOTOMAS AVE

COASTLAND CIVIL ENGINEERING, LLP
1400 NEOTOMAS AVE
SANTA ROSA, CA 95405-7575
For all inquiries regarding this license, contact HdL
Business Support Center at 707-302-6074.
"For Services Provided in the City of Vallejo, California Only"

JOHN WANGER

COASTLAND CIVIL ENGINEERING, LLP
September 18, 2023
June 30, 2024
11719263
COASTLAND CIVIL ENGINEERING, LLP :

Thank you
for your payment on your City of Vallejo Business License. ALL LICENSES MUST BE AVAILABLE FOR INSPECTION UPON REQUEST. If you have questions concerning your business license, contact the Business Support Center via email at: [email protected] or by telephone at: (707) 302-6074.

Keep this portion for your license separate in case you need a replacement for any lost, stolen, or destroyed license. A fee may be charged for a replacement or duplicate license.

This certificate does not entitle the holder to conduct business before complying with all requirements of the Vallejo Municipal code and other applicable laws, nor to conduct business in a zone where conducting such business violates law.

If you have a fixed place of business within the City of Vallejo please display the Business License above in a conspicuous place at the premises. Otherwise, every Business License holder not having a fixed place of business in the City shall keep the Business License upon his or her person, or affixed in plain view any cart, vehicle, van or other movable structure or device at all times if required by the Collector.

Starting January 1, 2021, Assembly Bill 1607 requires the prevention of gender-based discrimination of business establishments. A full notice is available in English or other languages by going to: https://www.dca.ca.gov/publications/ City of Vallejo

BUSINESS LICENSE

BUSINESS LICENSING
8839 N CEDAR AVE #212
FRESNO, CA 93720-1832
Date of Issue: 09/18/2023
11719263License Number: COASTLAND CIVIL ENGINEERING, LLP 1400 NEOTOMAS AVE
SANTA ROSA, CA 95405-7575

TO BE POSTED IN A CONSPICUOUS PLACE
AND
NOT TRANSFERABLE OR ASSIGNABLE.
2023 - 2024
TAX
COLLECTOR’S OFFICE, City Hall, 555 Santa Clara St., Vallejo, CA. This certificate is evidence that the person (s), firm, or corporation named hereon has paid the tax required by Chapter 5.04 of the City of Vallejo Municipal Code for the type of business, the business address and for the period indicated hereon. This certificate is issued without verification that the taxpayer is subject to or exempted from licensing by local, state, Federal or other agencies. Issuance of this certificate is not an endorsement, nor a certificate of compliance with other ordinances or laws, nor an assurance that the proposed use is in conformance with the City ’s building / Fire / Zoning regulations.

EngineerBusiness Type
DocuSign Envelope ID: 26DD032E-62EE-45BC-AE05-B37AC5EE3C31

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Public Works Department ∙ 555 Santa Clara Street ∙ Vallejo ∙ CA ∙ 94590 ∙ 707.648.4315

S:\00 Purchasing\Consultants-Contractors-Vendors\Coastland Civil Engineering\FY26-27 March 31, 2026 Sent Via Certified Mail

John Wanger, CEO
Coastland Civil Engineering, LLP
1400 Neotomas Avenue
Santa Rosa, CA 95405

SUBJECT: Notice of Exercise of Term Extension for Contract # 24-PW049 (On-Call Civil Engineering)

Dear Mr. Wanger:

Please consider this letter as notice that the City of Vallejo is exercising its contractual right to extend contract # 24-PW049 for an additional one (1) year period, pursuant to Section 16 (Term) of the Design Professional Services Agreement dated September 27, 2023. This extends the term of the agreement until June 30, 2027.

Section 16 (Term) reads as follows:

Should you have any questions regarding this contract extension, please contact Sam Kumar at [email protected] Thank you for your continued partnership with the City of Vallejo.

Sincerely,

Oscar Alcantar
Interim Public Works Director

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CONSENT CALENDAR 8.I.

DATE: September 22, 2026
TO: Mayor and Members of the City Council
FROM: Nalungo Conley, Assistant City Manager
SUBJECT: NOTICE OF INTENT TO AMEND THE FISCAL YEAR 2026-27 BUDGET TO ALLOCATE $65,000 IN FUND BALANCE FOR CONTINUED WORK FROM THE ROOSEVELT GROUP

RECOMMENDATION
Provide Notice of Intent to amend the Fiscal Year 2026-27 budget to allocate $65,000 in General Fund Balance toward continued consulting work by The Roosevelt Group.

REASONS FOR RECOMMENDATION
The City's initial agreement with The Roosevelt Group, for a total not-to-exceed of $210,000, expired July 30, 2026. A second agreement for $100,000 was entered into in August 2026. Of the initial agreement, there remains approximately $36,000 in funding budgeted for continued work with TRG. Staff are requesting an additional $65,000 in funding be allocated to provide for additional advocacy work from TRG.

BACKGROUND AND DISCUSSION
In 4th quarter 2025, the City entered into an agreement with The Roosevelt Group (TRG) to provide a comprehensive strategic assessment and action plan in support of Mare Island economic development opportunities. TRG has provided the City with the City of Vallejo’s Strategic Plan, a plan that delivers a comprehensive assessment of the City’s current economic, social, workforce development, and resource conditions. It outlines the near-term and long-term actions, investments, and planning necessary to position Vallejo as an innovation center and strategic hub for maritime, defense, and shipbuilding activities.

The report contains 27 recommendations focused on partnerships, actions, and investments at both the local and regional levels. Collectively, these recommendations offer a strong framework of actionable strategies that can generate significant economic benefits for Vallejo's residents, business community, and regional partners.

Many of these strategies include opportunities for the City to lead, collaborate, or support as part of a broader regional maritime ecosystem.

The initial contract with TRG expired July 30, 2026. A second agreement with TRG was entered into in August 2026. Budget for the continued work is not currently allocated as part of the FY 2026-27 budget.

FISCAL IMPACT
The notice of intent does not have any fiscal impact. If the City Council approves tonight's recommendation, this item will return at a future meeting. The fiscal impact of the final action would be to allocate $65,000 from General Fund Balance to the City Manager's Office's Professional Services budget.

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Date: September 22, 2026
Subject: NOTICE OF INTENT TO AMEND THE FISCAL YEAR 2026-27 BUDGET TO ALLOCATE $65,000 IN FUND BALANCE FOR CONTINUED WORK FROM THE ROOSEVELT GROUP

Page 2 ends

ATTACHMENTS

1. Roosevelt2 Group_Agreement_Draft

CONTACT
Nalungo Conley, Assistant City Manager
[email protected]

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Consultant and Professional Services Agreement (Revised 05-2025) Page 1 of 11

CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT

This Consultant and Professional Services Agreement (“Agreement”) is made at Vallejo, California, dated for reference this 20 th day of August, 2026, by and between the City of Vallejo, a municipal corporation (“City”), and The Roosevelt Group, hereinafter referred to as “Consultant”, who agree as follows:

1. Services. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide the City professional services as specified in Exhibit A, entitled “Scope of Work.”

2. Payment. City shall pay Consultant for services rendered pursuant to this agreement at the times and in the manner set forth in Exhibit B, entitled “Compensation.” The payments specified in Exhibit B shall be the only payments to be made to Consultant for services rendered pursuant to this Agreement.

3. Facilities and Equipment. Consultant shall, at its sole cost and expense, furnish all facilities and equipment which may be required for furnishing services pursuant to this Agreement.

4. Indemnification. Consultant shall indemnify, hold harmless, and defend City, its officers, officials, directors, employees, agents, volunteers and affiliates and each of them from any and all claims, demands, causes of action, damages, costs, expenses, actual attorney’s fees, consultant’s fees, expert fees, losses or liability, in law or in equity, of every kind and nature whatsoever arising out of or in connection with Consultant’s operations, or any subcontractor’s operations, to be performed under this agreement for Consultant’s or subcontractor’s tort negligence including active or passive, or strict negligence, including but not limited to personal injury including, but not limited to bodily injury, emotional injury, sickness or disease, or death to persons and/or damage to property of anyone, including loss of use thereof, caused or alleged to be caused by any act or omission of Consultant, or any subcontractor, or anyone directly or indirectly employed by any of them or anyone for the full period of time allowed by the law, regardless to any limitation by insurance, with the exception of the sole negligence or willful misconduct of the City.

Consultant shall also indemnify, hold harmless, and defend City, its officers, officials, directors, employees, agents, volunteers and affiliates and each of them from any and all claims, demands, causes of action, damages, costs, expenses, actual attorney’s fees, consultant’s fees, expert fees, losses or liability, in law or in equity, of every kind and nature whatsoever arising out of or in connection with Consultant’s operations, or any subcontractor’s operations, related to costs or benefits associated with California Public Employment Retirement System (CalPERS) membership where Consultant supplies a CalPERS member who CalPERS determines is subject to enrollment.

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Consultant and Professional Services Agreement (Revised 05-2025) Page 2 of 11

The provisions of this section shall survive the expiration or termination of this Agreement.

5. Insurance Requirements. Consultant agrees to comply with all of the Insurance Requirements set forth in Exhibit C, entitled “Insurance Requirements for Consultant.” Failure to maintain required insurance at all times shall constitute a default and material breach.

6. Accident Reports. Consultant shall immediately report (as soon as feasible, but not more than 24 hours) to the City Risk Manager any accident or other occurrence causing injury to persons or property during the performance of this Agreement. The report shall be made in writing and shall include, at a minimum: (a) the names, addresses, and telephone numbers of the persons involved, (b) the names, addresses, and telephone numbers of any known witnesses, (c) the date, time, and description of the accident or other occurrence.

7. Conflict of Interest. Consultant warrants and represents that to the best of its knowledge, there exists no actual or potential conflict between Consultant’s family, business, real property or financial interests and the services to be provided under this Agreement. Consultant shall comply with the City of Vallejo Conflict of Interest Code and not enter into any contract or agreement during the performance of this Agreement which will create a conflict of interest with its duties to City under this Agreement. In the event of a change in Consultant’s family, business, real property, or financial interests occurs during the term of this Agreement that creates an actual or potential conflict of interest, then Consultant shall disclose such conflict in writing to City. Every individual who performs services on behalf of Consultant pursuant to this Agreement must file a full Statement of Economic Interests (also known as Form 700) with the City Clerk if the work of the individual involves making a governmental decision whether to issue, deny, suspend, or revoke any permit, license, application, certificate, approval, order, or similar authorization or entitlement; authorizes the City to enter into, modify, or renew a contract; grants City approval of specifications for a contract; adopts or approves for the City any policy, standard or guideline; lobbies on behalf of the City, or performs the same or substantially all the same duties for the City that would otherwise be performed by an individual holding a position specified in the City’s Conflict of Interest Code.

8. Independent Contractor. Consultant is an independent contractor.

Neither Consultant nor any of Consultant’s officers, employees, agents, or subcontractors, if any, is an employee of City by virtue of this Agreement or performance of any services pursuant to this Agreement. City shall have the right to control Consultant only insofar as the results of Consultant’s services rendered pursuant to this Agreement; however, City shall not have the right to control the means by which Consultant accomplishes services pursuant to this Agreement.

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Consultant and Professional Services Agreement (Revised 05-2025) Page 3 of 11

9. Licenses, Permits, Etc. Consultant represents and warrants to City that all consultant services shall be provided by a person or persons duly licensed by the State of California to provide the type of services to be performed under this Agreement and that Consultant has all the permits, qualifications and approvals of whatsoever nature which are legally required for Consultant to practice its profession. Consultant represents and warrants to City that it shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals which are legally required for Consultant to practice its profession.

10. Business License. Consultant, and its subcontractors, has obtained or agrees to apply prior to performing any services under this Agreement to City’s Finance Department for a business license, pay the applicable business license tax and maintain said business license during the term of this Agreement. The failure to obtain such license shall be a material breach of this Agreement and grounds for termination by City. No payments shall be made to Consultant until such business license(s) has been obtained.

11. Standard of Performance. Consultant shall provide products and perform all services required pursuant to this Agreement in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised under similar conditions by a member of Consultant’s profession currently practicing in California.

Consultant is responsible for making an independent evaluation and judgment of all conditions affecting performance of the work, including without limitation applicable federal, state, and local laws and regulations, and all other contingencies or considerations.

Consultant’s responsibilities under this section shall not be delegated. Consultant shall be responsible to City for acts, errors, or omissions of Consultant’s subcontractors.

Consultant is responsible for making an independent evaluation and judgment of all conditions affecting performance of the work and shall prepare plans, reports, and/or other work products in such a way that additional costs will not be incurred beyond a project budget approved or amended by the City Manager or his or her designee.

Whenever the scope of work requires or permits review, approval, conditional approval or disapproval by City, it is understood that such review, approval, conditional approval or disapproval is solely for the purposes of administering this Agreement and determining whether the Consultant is entitled to payment for such work, and not be construed as a waiver of any breach or acceptance by the City of any responsibility, professional or otherwise, for the work, and shall not relieve the Consultant of responsibility for complying with the standard of performance or

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Consultant and Professional Services Agreement (Revised 05-2025) Page 4 of 11 laws, regulations, industry standards, or from liability for damages caused by negligent acts, errors, omissions, noncompliance with industry standards, or the willful misconduct of Consultant.

12. Force Majeure. Neither party shall be considered in default of this Agreement to the extent performances are prevented or delayed by causes or circumstances beyond either party’s reasonable control, such as war, riots, strikes, lockouts, work slowdown or stoppage, acts of God, such as floods or earthquakes, and electrical blackouts or brownouts.

In the event that the Consultant is unable to meet the completion date or schedule of services, Consultant shall immediately inform the City Representative of this in writing. If additional time is required to perform the work, the City Representative may adjust the schedule.

13. Time is of the Essence. Time is of the essence in this Agreement. Any reference to days means calendar days, unless otherwise specifically stated.

14. Personnel. Consultant agrees to assign only competent personnel according to the reasonable and customary standards of training and experience in the relevant field to perform services under this Agreement. Failure to assign such competent personnel shall constitute grounds for termination of this Agreement.

The payment made to Consultant pursuant to this Agreement shall be the full and complete compensation to which Consultant and Consultant’s officers, employees, agents, and subcontractors are entitled for performance of any work under this Agreement. Neither Consultant nor Consultant’s officers or employees are entitled to any salary or wages, or retirement, health, leave or other fringe benefits applicable to employees of the City. The City will not make any federal or state tax withholdings on behalf of Consultant. The City shall not be required to pay any workers’ compensation insurance on behalf of Consultant.

Consultant shall pay, when and as due, any and all taxes incurred as a result of Consultant’s compensation hereunder, including estimated taxes, and shall provide City with proof of such payments upon request.

15. General Prohibition on Assignment of CalPERS Members and Annuitants. Consultant shall not hire, employ, or use, as an employee, subcontractor or agent of Consultant (Assigned Individual) any California Public Employment Retirement System (CalPERS) member or annuitant in connection with the provision of services under this Agreement. Nor shall Consultant allow any of its subcontractors, agents, or other representatives to employ CalPERS members or annuitants for the purpose of performing work under this Agreement.

Failure to comply with the provisions of this section shall constitute a material breach of Consultant’s obligations under this Agreement and shall be grounds for

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Consultant and Professional Services Agreement (Revised 05-2025) Page 5 of 11 termination.

16. Consultant Not Agent. Except as authorized under this Agreement or as City may authorize in a letter of authorization signed by the City Manager or his or her designee, Consultant shall have no authority, express or implied to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, express or implied, under this Agreement, to bind City to any obligation whatsoever.

17. Term. The term of this Agreement shall commence on July 1, 2026 and shall continue in full force and effect until June 30, 2027.

City shall, at its discretion, have the right to extend the term of this Agreement, in intervals of one year, by written notice to Consultant. The total duration of this Agreement, including the exercise of any options under this section, shall not exceed three years.

If funds to effect such continued payment are not appropriated, Consultant agrees to terminate any services supplied to City of Vallejo under this Agreement, and relieve City of any further obligation therefore.

18. Termination or Abandonment by City. The City has the right, at any time and in its sole discretion, to immediately terminate or abandon any portion or all of the services to be provided under this Agreement by giving notice to Consultant.

Upon receipt of a notice of termination, Consultant shall perform no further work except as specified in the notice. Before the date of termination, Consultant shall deliver to City all City records and documents, all work product, whether completed or not, as of the date of termination and not otherwise previously delivered.

The City shall pay Consultant for services performed in accordance with this Agreement before the date of termination. If this contract provides for payment of a lump sum for all services or by task and termination occurs before completion of the work or any defined task which according to the performance schedule was commenced before the notice of termination, the fee for services performed shall

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Consultant and Professional Services Agreement (Revised 05-2025) Page 6 of 11 be based on an amount mutually agreed to by City and Consultant for the portion of work completed in conformance with this Agreement before the date of termination. In addition, the City will reimburse Consultant for authorized expenses incurred and not previously reimbursed. The City shall not be liable for any fees or costs associated for the termination or abandonment except for the fees, and reimbursement of authorized expenses, payable pursuant to this section.

19. Products of Consulting Services. The work product, including without limitation, all writings, work sheets, reports, recordings, drawings, files, detailed calculations and other work products, whether complete or incomplete, of Consultant resulting from services rendered pursuant to this Agreement, shall become the property of City. Consultant agrees that all copyrights which arise from creation of the work under this Agreement shall be vested in the City and waives and relinquishes all claims to copyright or other intellectual property rights in favor of the City. City acknowledges that its use of the work product is limited to the purposes contemplated by the scope of work and that the Consultant makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the scope of work.

20. Cooperation by City. City shall, to the extent reasonable and practicable, assist and cooperate with Consultant in the performance of Consultant’s services hereunder.

21. Assignment and Subcontracting. Consultant shall not subcontract, assign or transfer voluntarily or involuntarily any of its rights, duties or obligation under this Agreement without the express written consent of the City Manager or his or her designee in each instance. Any attempted or purported assignment of any right, duty or obligation under this Agreement without said consent shall be void and of no effect.

If subcontracting of work is permitted, Consultant shall pay its subcontractor within ten (10) days of receipt of payment by City for work performed by a subcontractor and billed by the Consultant. Use of the term subcontractor in any other provision of this contract shall not be construed to imply authorization for Consultant to use subcontractors for performance of any service under this Agreement.

The City is an intended beneficiary of any work performed by Consultant’s subcontractor for purposes of establishing a duty of care between the subcontractor and City.

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Consultant and Professional Services Agreement (Revised 05-2025) Page 7 of 11 Any subcontractor or assignee consented to by City shall be bound by all terms and conditions of this agreement and the same shall be incorporated into and made a part of any assignment or subcontractor agreement.

22. Successors and Assigns. All terms, conditions, and provisions of this Agreement shall apply to and bind the respective heirs, executors, administrators, successors, and assigns of the parties. Nothing in this section is intended to affect the limitation on assignment.

23. Non-Discrimination/Fair Employment Practices.

(a) Consultant shall not, because of race, religious creed, color, sex, national original, ancestry, disability, medical condition, age, marital status or sexual orientation of any person, refuse to hire or employ, or to bar or discharge from employment, or to discriminate in compensation, or in terms, conditions or privileges any person, and every employee will receive equal opportunity for employment and shall be granted equal treatment with respect to compensation, terms, conditions or other privileges of employment, without regard to his race, religious creed, color, sex, national origin, ancestry, or disability, medical condition, age, marital status or sexual orientation.

Consultant warrants and represents it is an equal opportunity employer and agrees it shall not discriminate on the basis of race, religious creed, color, sex, national origin, ancestry, disability, medical condition, age, marital status or sexual orientation in the selection and retention of employees, subcontractors or procurement of materials or equipment.

In all solicitations either by competitive bidding or negotiations made by Consultant for work to be performed under any subcontract, including procurement of materials or equipment, each potential subcontractor or supplier shall be notified by Consultant of Consultant’s obligation under this Agreement relative to nondiscrimination and fair employment practices.

Consultant shall include the above provisions of this section in every subcontract, including procurement of materials or equipment.

(b) Consultant agrees to comply with Title VII of the Civil Rights Act of 1964, as amended, the California Fair Employment Practices Act, the Americans with Disabilities Act of 1990, any other applicable federal and state laws and regulations and City ordinances and regulations hereinafter enacted.

24. Notices. All notices or instruments required to be given or delivered by law or this Agreement shall be in writing and shall be effective upon receipt thereof and shall be by personal service or delivered by depositing the same in any United States Post Office, registered or certified mail, postage prepaid, addressed to:

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Consultant and Professional Services Agreement (Revised 05-2025) Page 8 of 11 If to City: Nalungo Conley
Assistant City Manager
555 Santa Clara Street
Vallejo, CA 94590

If to Consultant: Chris Goode
The Roosevelt Group
200 Massachusetts Ave NW, Suite 360
Washington, DC 20001

Any party may change its address for receiving notices by giving written notice of such change to the other party in accordance with this section.

Routine administrative communications shall be made pursuant to section 1 of Exhibit A.

24. Integration Clause. This Agreement, including all Exhibits, contains the entire agreement between the parties and supersedes whatever oral or written understanding they may have had prior to the execution of this Agreement. This Agreement shall not be amended or modified except by a written agreement executed by each of the parties hereto.

25. Severability Clause. Should any provision of this Agreement ever be deemed to be legally void or unenforceable, all remaining provisions shall survive and be enforceable.

26. Law Governing. This Agreement shall in all respects be governed by the law of the State of California without regard to its conflicts of law rules. Litigation arising out of or connected with this Agreement shall be instituted and maintained in the courts of Solano County in the State of California or in the United States District Court, Eastern District of California, Sacramento, California, and the parties consent to jurisdiction over their person and over the subject matter of any such litigation in such courts, and consent to service of process issued by such courts.

27. Waiver. Waiver by either party of any default, breach or condition precedent shall not be construed as a waiver of any other default, breach or condition precedent or any other right hereunder.

28. Ambiguity. The parties acknowledge that this is a negotiated agreement, that they have had the opportunity to have this Agreement reviewed by their respective legal counsel, and that the terms and conditions of this Agreement are not to be construed against any party on the basis of such party’s draftsmanship thereof.

29. Gender. All pronouns and any variations thereof shall be deemed to refer to the masculine, feminine, neuter, singular or plural, as the identifications of the

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Consultant and Professional Services Agreement (Revised 05-2025) Page 9 of 11 person or persons, firm or firms, corporation or corporations may require.

30. Headings. The section headings contained in this Agreement are inserted for convenience only and shall not affect in any way the meaning or interpretation of this Agreement.

31. Compliance with Laws. Consultant will comply with all statutes, regulations and ordinances in the performance of all services under this Agreement.

32. Confidentiality of City Information. During the performance of services under this Agreement, Consultant may gain access to and use City information regarding, but not limited to, procedures, policies, training, operational practices, and other vital information (hereafter collectively referred to as “City Information”) which are valuable, special and unique assets of the City. Consultant agrees that it will not use any information obtained as a consequence of the performance of services under this Agreement for any purpose other than fulfillment of Consultant’s scope of work , to protect all City Information and treat it as strictly confidential and proprietary to City, and that it will not at any time, either directly or indirectly, divulge, disclose or communicate in any manner any City Information to any third party, other than its own employees, agents or subcontractors who have a need for the City Information for the performance of services under this Agreement, without the prior written consent of City, or as required by law.

Consultant shall treat all records and work product prepared or maintained by Consultant in the performance of this Agreement as confidential.

A violation by Consultant of this section shall be a material violation of this Agreement and will justify legal and/or equitable relief.

Consultant’s obligations under this section shall survive the completion of services, expiration or termination of this Agreement.

33. News and Information Release. Consultant agrees that it will not issue any news releases in connection with either the award of this Agreement, or any subsequent amendment of or efforts under this Agreement, without first obtaining review and approval of said news releases from City through the City Representative.

34. City Representative. The City Representative specified in Exhibit A, or the representative’s designee, shall administer this Agreement for the City.

35. Counterparts. The parties may execute this Agreement in one or more counterparts, each of which shall be deemed an original, but all of which together shall be deemed one and the same instrument.

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Consultant and Professional Services Agreement (Revised 05-2025) Page 10 of 11

36. Facsimile Signature; Electronic Signature. This Agreement shall be binding upon the receipt of facsimile signatures or e-mailed by PDF or otherwise.

37. Authority. The person signing this Agreement for Consultant hereby represents and warrants that he/she is fully authorized to sign this Agreement on behalf of Consultant.

38. Exhibits. The following exhibits are attached hereto and incorporated herein by reference:

[SIGNATURES ON FOLLOWING PAGE]

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Consultant and Professional Services Agreement (Revised 05-2025) Page 11 of 11

IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year shown below the name of each of the parties.

The Roosevelt Group

By: ____________________
Chris Goode
Managing Partner

DATE: __________________

(City Seal)

CITY OF VALLEJO,
a municipal corporation

By: ____________________
Harry E. Black
City Manager

DATE: __________________

ATTEST:

By: ____________________
Dawn G. Abrahamson
City Clerk

APPROVED AS TO FORM:

By: ____________________ for
Veronica A. F. Nebb
City Attorney

APPROVED AS TO INSURANCE:

By: ____________________
Armond Sarkis
Risk Manager

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Consultant and Professional Services Agreement (Revised 05-2025) Page 1 of 3 Exhibit B - Compensation

EXHIBIT A

SCOPE OF WORK

1. Representatives. The City Representative for this Agreement is:

Nalungo Conley
Assistant City Manager
City Manager’s Office
555 Santa Clara Street
Vallejo, CA 94590
707-648-4301
[email protected]

The Consultant’s Representative for this Agreement is:

Chris Goode
Managing Partner
200 Massachusetts Ave. NW, Suite 360
Washington, DC 20001
[email protected]

All routine administrative communications between the parties will be between the above-named representatives and may be by personal delivery, mail, facsimile transmission, or electronic mail as agreed between the Consultant Representative and City’s Representative.

2. Services to be Provided. The services provided shall be as set forth in Attachment 1 of Exhibit A, attached hereto and incorporated herein by this reference.

3. Time for Performance. Consultant will perform the services according to the schedule contained in Attachment [number] of Exhibit A. If the schedule calls for the services to be performed in phases or discrete increments, Consultant shall not proceed from one phase or increment to the next without written authorization from the City’s Representative. Consultant will complete all services by June 30, 2026.

5. No Set Work Hours. Consultant shall be solely responsible for determining the working hours of its individual personnel, employees, agents, and representatives within the limitations otherwise provided in this Agreement.

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Consultant and Professional Services Agreement (Revised 05-2025) Page 2 of 3 Exhibit B - Compensation

EXHIBIT B

COMPENSATION

1. Consultant’s Compensation.

A. Services: City agrees to pay Consultant, at the rate(s) specified below, for those services set forth in Exhibit A of this Agreement and for all authorized reimbursable expenses, for a total not to exceed Seventy-Five Thousand Dollars ($75,000).

Consultant shall notify City in writing no later than thirty (30) days prior to the estimated date when Consultant will have billed City the maximum payment amount permitted under this Agreement, and Consultant shall provide City with an estimate of the additional compensation required to complete the project.

B. Additional Services:

2. Consultant’s compensation for Additional Services shall be based on the total number of hours spent on Additional Services multiplied by the employees’ appropriate billable hourly rate as established below. City, at its option, may negotiate a fixed fee for some or all Additional Services as the need arises.

Where a fixed fee for Additional Services is established by mutual Agreement between City and Consultant, compensation to Consultant shall not exceed the fixed fee amount.

2. Consultant’s Reimbursable Expenses. Reimbursable Expenses shall be limited to actual reasonable expenditures of Consultant for expenses that are necessary for the proper completion of the Services and shall only be payable if specifically authorized in advance by City.

3. Payments to Consultant.

A. Payments to Consultant shall be made within a reasonable time after receipt of Consultant’s invoice, said payments to be made in proportion to services performed. Consultant may request payment on a monthly basis. Consultant shall be responsible for the cost of supplying all documentation necessary to verify the

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Consultant and Professional Services Agreement (Revised 05-2025) Page 3 of 3 Exhibit B - Compensation
monthly billings to the satisfaction of City.

B. All invoices submitted by Consultant shall contain the following information:

1. Description of services billed under this invoice

2. Date of Invoice Issuance

3. Sequential Invoice Number

4. City’s Purchase Order Number (if issued)

5. Social Security Number or Taxpayer Identification Number

6. Amount of this Invoice (Itemize all Reimbursable Expenses”)

7. Total Billed to Date

C. Items shall be separated into Services and Reimbursable Expenses.

Billings that do not conform to the format outlined above shall be returned to Consultant for correction. City shall not be responsible for delays in payment to Consultant resulting from Consultant’s failure to comply with the invoice format described above.

D. Request for payment shall be sent to:

Nalungo Conley
Assistant City Manager
555 Santa Clara Street
Vallejo, CA 94590

4. Accounting Records of Consultant. Consultant shall maintain for three (3) years after completion of all services hereunder, all records under this Agreement, including, but not limited to, records of Consultant’s direct salary costs for all Services and Additional Services performed under this Agreement and records of Consultant’s Reimbursable Expenses, in accordance with generally accepted accounting practices. Consultant shall keep such records available for audit, inspection and copying by representatives of the City’s Finance Department or other government agencies during regular business hours upon twenty-four (24) hours’ notice.

The obligations of Consultant under this section shall survive this Agreement.

5. Taxes. Consultant shall pay, when and as due, any and all taxes incurred as a result of Consultant’s compensation hereunder, including estimated taxes, and shall provide City with proof of such payments upon request.

6. Taxpayer Identification Number. Consultant shall provide City with Consultant’s complete Request for Taxpayer Identification Number and Certification, Form W-9, as issued by the Internal Revenue Service, and any other State or local tax identification number requested by City.

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Consultant and Professional Services Agreement (Revised 05-2025) Page 1 of 3 Exhibit C – Insurance Requirements

EXHIBIT C

INSURANCE REQUIREMENTS

Consultant shall procure and maintain for the duration of this Agreement, including any extensions thereto, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of services hereunder by the Consultant, their agents, representatives, or employees or subcontractors.

1. Minimum Scope of Insurance. Coverage shall be at least as broad as:

B. Insurance Services Office form number CA 0001 covering Automobile Liability, code 1 any auto and endorsement CA 0025.

C. Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance.

D. Professional Liability insurance appropriate to the Consultant’s profession (Errors and Omission).

2. Minimum Limits of Insurance. Consultant shall maintain limits no less than:

A. General Liability: $2,000,000 per occurrence for bodily injury, personal injury, and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.

B. Automobile Liability: $1,000,000 per accident for bodily injury and property damage.

C. Workers’ Compensation and Employer’s Liability: $1,000,000 per accident for bodily injury or disease. If Consultant is not subject to California Workers’ Compensation requirements, Consultant shall file a completed certificate of exemption form which may be obtained from the City prior to commencing any activity authorized hereunder.

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Consultant and Professional Services Agreement (Revised 05-2025) Page 2 of 3 Exhibit C – Insurance Requirements
D. Professional Liability (Errors and Omission): $1,000,000 combined single limit per occurrence, and annual aggregate.

3. Deductible and Self-Insured Retention. Any deductibles or self-insured retention must be declared to and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City of Vallejo, its officers, officials, employees and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses.

4. Other Insurance Provisions. The general liability and automobile liability policies, as can be provided, are to contain, or be endorsed to contain, the following provisions:

A. The City of Vallejo, its officers, officials, employees, agents and volunteers are to be covered as additional insureds as respects; liability, including defense costs, arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; or automobiles owned, leased hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the City of Vallejo, its officers, officials, employees, agents or volunteers. The insurance is to be issued by companies licensed to do business in the State of California.

B. For any claims related to this project, the Consultant’s insurance coverage shall be primary insurance as respects the City of Vallejo, its officers, officials, employees, agents, and volunteers. Any insurance or self-insurance maintained by the City of Vallejo, its officers, officials, employees, agents, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.

D. The Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

E. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days’ prior written notice by certified mail, return receipt requested, has been given to the City.

F. The workers’ compensation and employer’s liability policy required hereunder shall be endorsed to state that the workers’ compensation carrier

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Consultant and Professional Services Agreement (Revised 05-2025) Page 3 of 3 Exhibit C – Insurance Requirements
waives its right of subrogation against City, its officers, officials, employees, agents and volunteers, which might arise by reason of payment under such policy in connection with Consultant’s performance under this Agreement.

5. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII.

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CONSENT CALENDAR 8.J.

DATE: September 22, 2026
TO: Mayor and Members of the City Council
FROM: Jonathan Goulding, Fire Chief
SUBJECT: ADOPT A RESOLUTION AMENDING THE FY 26/27 BUDGET TO APPROPRIATE $10,000 IN DIRECT RELIEF GRANT FUNDS FOR THE VALLEJO FIRE DEPARTMENT HELICOPTER RESCUE TECHNICIAN PROGRAM (STEP 2 OF 2)

RECOMMENDATION
Adopt a resolution amending the FY 2026/27 Budget to appropriate $10,000 in direct relief grant funds for the Vallejo Fire Department Helicopter Rescue Technician Program (Step 2 of 2)

REASONS FOR RECOMMENDATION
This action completes Step 2 of the budget amendment process and allows the Fire Department to utilize the previously accepted grant funds for eligible specialized rescue equipment. The equipment will support VFD technical rescue operations in partnership with the California Highway Patrol (CHP) Golden Gate Division Air Operations Unit.

BACKGROUND AND DISCUSSION
On September 8, 2026, the City Council adopted a resolution accepting a $10,000 Direct Relief grant for the Vallejo Fire Department’s Helicopter Rescue Technician Program ("Program") and provided notice of intent to adopt an amendment to the FY 26/27 budget to recognize the grant and authorize appropriation thereof to the Program.

The grant agreement requires no City match and restricts the funds to eligible equipment identified therein, including specialized rescue gear, harnesses, protective equipment, communication accessories, and related equipment. The grant does not fund personnel, staffing increases, or ongoing operational costs. The HRT Program allows trained VFD personnel to support helicopter-based and technical rescue operations, including hoist and water rescues and emergency medical response, in partnership with the CHP Golden Gate Division Air Operations Unit. This partnership enhances the Department’s ability to respond to incidents in Vallejo and throughout the greater Bay Area.

Because the grant was not included in the FY 2026-27 Adopted Budget, an amendment is necessary to establish the associated revenue and expenditure appropriations. Upon approval, the Department will use the funds for eligible equipment purchases and comply with applicable grant reporting requirements.

Council-Directed Grant Administration

1. Measurable Outcomes, Tracking, and Reporting
Consistent with City Council direction regarding future grant awards, the Vallejo Fire Department, with support from the City Manager’s Office, will establish measurable outcomes and a tracking and reporting structure for the HRT Program grant. VFD will track grant expenditures, equipment purchases, program implementation, and other applicable performance measures. Documentation will be maintained to demonstrate compliance with the Direct Relief grant agreement and applicable City requirements.

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Date: September 22, 2026
Subject: ADOPT A RESOLUTION AMENDING THE FY 26/27 BUDGET TO APPROPRIATE $10,000

IN DIRECT RELIEF GRANT FUNDS FOR THE VALLEJO FIRE DEPARTMENT HELICOPTER RESCUE TECHNICIAN PROGRAM (STEP 2 OF 2)

Page 2 ends

2. Long-Term Sustainability After Grant Funding
Consistent with City Council direction, the Vallejo Fire Department, with support from the City Manager’s Office, will consider the long-term sustainability of grant-supported activities after grant funds are exhausted. For this grant, considerations will include ongoing equipment maintenance, replacement, training, and operational requirements associated with the HRT Program. Any future costs or funding needs will be evaluated through the City's normal budget process, as applicable.

FISCAL IMPACT
The recommended action will recognize $10,000 in grant revenue and establish a corresponding $10,000 expenditure appropriation for eligible HRT equipment.

There is no fiscal impact to the City’s General Fund, and no City match is required. Grant expenditures will be fully offset by Direct Relief grant revenue.

ENVIRONMENTAL REVIEW
The action recommended in this report is not a project under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15378 because it involves the appropriation of grant funds and does not authorize any physical construction or activity that may result in a direct or reasonably foreseeable indirect physical change in the environment.

Future activities, if any, associated with implementation of the Helicopter Rescue Technician Program will be reviewed separately as required by applicable laws and regulations.

ATTACHMENTS

1. Resolution Amending Budget for TRG - CAO Stamp

CONTACT
Jonathan Goulding, Fire Chief
[email protected]

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RESOLUTION NO. 26-______

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO AMENDING THE FISCAL YEAR 2026-27 BUDGET TO APPROPRIATE $65,000 FOR
CONTINUED ASSISTANCE FROM THE ROOSEVELT GROUP (STEP 2 OF 2)

WHEREAS, in June 2026, the City Council adopted the Fiscal Year 2026-27 budget; and

WHEREAS, City Charter Section 703 requires that available funds not included in the budget be appropriated by City Council after giving one week’s notice of intention to do so; and

WHEREAS, on September 22nd, 2026, City Council provided notice of its intent to amend the City’s Fiscal Year 2026-27 budget; and

WHEREAS, The Roosevelt Group has been actively engaged with the City to assist in developing a plan that delivers a comprehensive assessment of the City’s current economic, social, workforce development, and resource conditions. The plan outlines the near-term and long-term actions, investments, and planning necessary to position Vallejo as an innovation center and strategic hub for maritime, defense, and shipbuilding activities; and

WHEREAS, staff is proposing that the City fund an additional $65,000 in advocacy work; and

WHEREAS, staff is proposing that the General Fund expenditure be increased by $65,000 to be drawn down from Fund Balance; and

WHEREAS, the Council has considered the report and recommendations of the City Manager on the budget amendments and has determined that the budget amendments are both fair and appropriate.

NOW, THEREFORE BE IT RESOLVED that the City Council, pursuant to Charter Section 703, does hereby approve the amendment of the City’s budget for Fiscal Year 2026-27 by appropriating $65,000 to be drawn down from Fund Balance.

ADOPTED BY THE CITY COUNCIL OF THE CITY OF VALLEJO at a regular meeting held on _________, 2026, with the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN
ATTEST

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ANDREA SORCE, MAYOR

DAWN G. ABRAHAMSON, CITY CLERK

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CONSENT CALENDAR 8.K.

DATE: September 22, 2026
TO: Mayor and Members of the City Council
FROM: Alicia M. Jones, Housing Director
SUBJECT: NOTICE OF INTENT TO AMEND THE FISCAL YEAR 2026-27 BUDGET TO APPROPRIATE $300,000 OF MEASURE P FUNDS TO THE HOUSING AUTHORITY OF

THE CITY OF VALLEJO ADMINISTRATION FUND FOR CUSTOMER SERVICE AND ADMINISTRATIVE SUPPORT (STEP 1 of 2)

RECOMMENDATION
Provide a Notice of Intent to Amend the Fiscal Year (FY) 2026-27 Budget to appropriate $300,000 in Measure P funding to the Housing Authority of the City of Vallejo's Administration Fund (#121).

REASONS FOR RECOMMENDATION
Amending the Budget requires a public notice of intent under the City's Charter Section 703 (first step in a two- step budget amendment process) prior to any action taken.

Staff will return with the second step staff report at the next City Council meeting for approval of the budget amendment through a resolution.

BACKGROUND AND DISCUSSION
The Housing Authority of the City of Vallejo (HACV) has been experiencing significant staffing shortages, including extended vacancies and leaves of absence, which have substantially affected its ability to provide timely customer service and maintain normal front-counter operations. Due to limited staffing capacity, HACV temporarily closed its public lobby to allow available staff to prioritize critical Housing Choice Voucher (HCV) program functions, including eligibility determinations, recertifications, rent changes, portability requests, inspections, and other time-sensitive program activities, as well as the administration of other HUD grants managed by the Housing and Community Development Department. HACV is also operating under significant budget constraints that limit its ability to recruit and maintain the level of permanent staffing necessary to fully restore customer service operations. Consequently, the Housing Authority must identify immediate, cost- effective alternatives to address customer service needs while continuing to work toward longer-term staffing stabilization.

At its September 8, 2026 meeting, the City Council directed staff to take immediate and proactive measures to mitigate the impacts of reduced customer service availability at the HACV. In response, staff will develop an aggressive, action-oriented recovery plan focused on restoring and improving customer access, addressing the existing service backlog, and supporting the timely delivery of Housing Choice Voucher and other critical program services.

In response to this direction, HACV will pursue an expedited emergency procurement for temporary customer service and administrative support. The immediate objective is to increase public-facing service capacity, address the existing customer service and administrative backlog, and improve response times for HACV participants and applicants. Temporary contracted support will also allow existing HACV staff to remain focused on essential program functions, including voucher administration, compliance, eligibility and recertification activities, landlord and participant matters, and other time-sensitive Housing Choice Voucher

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Date: September 22, 2026
Subject: NOTICE OF INTENT TO AMEND THE FISCAL YEAR 2026-27 BUDGET TO APPROPRIATE $300,000 OF MEASURE P FUNDS TO THE HOUSING AUTHORITY

OF THE CITY OF VALLEJO ADMINISTRATION FUND FOR CUSTOMER SERVICE AND ADMINISTRATIVE SUPPORT (STEP 1 of 2)

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Vallejo City CouncilSeptember 22, 2026

Vallejo City Council
September 22, 2026