Consultant and Professional Services Agreement (Revised 05-2025) Page 7 of 10 treatment with respect to compensation, terms, conditions or other privileges of employment, without regard to his race, religious creed, color, sex, national origin, ancestry, or disability, medical condition, age, marital status or sexual orientation.
Consultant warrants and represents it is an equal opportunity employer and agrees it shall not discriminate on the basis of race, religious creed, color, sex, national origin, ancestry, disability, medical condition, age, marital status or sexual orientation in the selection and retention of employees, subcontractors or procurement of materials or equipment.
In all solicitations either by competitive bidding or negotiations made by Consultant for work to be performed under any subcontract, including procurement of materials or equipment, each potential subcontractor or supplier shall be notified by Consultant of Consultant’s obligation under this Agreement relative to nondiscrimination and fair employment practices.
Consultant shall include the above provisions of this section in every subcontract, including procurement of materials or equipment.
(b) Consultant agrees to comply with Title VII of the Civil Rights Act of 1964, as amended, the California Fair Employment Practices Act, the Americans with Disabilities Act of 1990, any other applicable federal and state laws and regulations and City ordinances and regulations hereinafter enacted.
24. Notices. All notices or instruments required to be given or delivered by law or this Agreement shall be in writing and shall be effective upon receipt thereof and shall be by personal service or delivered by depositing the same in any United States Post Office, registered or certified mail, postage prepaid, addressed to:
If to City:
Awab Manzoor
Acting Administrative Manager
Vallejo Police Department
111 Amador Street
Vallejo, CA 94590
If to Consultant:
Dana DeBeaumont
Partner
Capitol Advocacy Partners, LLC
600 Pennsylvania Avenue SE #15408
Washington DC 20003
Any party may change its address for receiving notices by giving written notice of such change to the other party in accordance with this section.
Routine administrative communications shall be made pursuant to section 1 of Exhibit A. 'RFXVLJQ(QYHORSH,'
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Consultant and Professional Services Agreement (Revised 05-2025) Page 8 of 10
24. Integration Clause. This Agreement, including all Exhibits, contains the entire agreement between the parties and supersedes whatever oral or written understanding they may have had prior to the execution of this Agreement. This Agreement shall not be amended or modified except by a written agreement executed by each of the parties hereto.
25. Severability Clause. Should any provision of this Agreement ever be deemed to be legally void or unenforceable, all remaining provisions shall survive and be enforceable.
26. Law Governing. This Agreement shall in all respects be governed by the law of the State of California
without regard to its conflicts of law rules. Litigation arising out of or connected with this Agreement shall be instituted and maintained in the courts of Solano County in the State of California or in the United States District Court, Eastern District of California, Sacramento, California, and the parties consent to jurisdiction over their person and over the subject matter of any such litigation in such courts, and consent to service of process issued by such courts.
27. Waiver. Waiver by either party of any default, breach or condition precedent shall not be construed as a waiver of any other default, breach or condition precedent or any other right hereunder.
28. Ambiguity. The parties acknowledge that this is a negotiated agreement, that they have had the opportunity to have this Agreement reviewed by their respective legal counsel, and that the terms and conditions of this Agreement are not to be construed against any party on the basis of such party’s draftsmanship thereof.
29. Gender. All pronouns and any variations thereof shall be deemed to refer to the masculine, feminine, neuter, singular or plural, as the identifications of the person or persons, firm or firms, corporation or corporations may require.
30. Headings . The section headings contained in this Agreement are inserted for convenience only and shall not affect in any way the meaning or interpretation of this Agreement.
31. Compliance with Laws. Consultant will comply with all statutes, regulations and ordinances in the performance of all services under this Agreement.
32. Confidentiality of City Information. During the performance of services under this Agreement, Consultant may gain access to and use City information regarding, but not limited to, procedures, policies, training, operational practices, and other vital information (hereafter collectively referred to as “City Information”) which are valuable, special and unique assets of the City. Consultant agrees that it will not use any information obtained as a consequence of the performance of services under this Agreement for any purpose other than fulfillment of Consultant’s scope of work , to protect all City Information and treat it as strictly confidential and proprietary to City, and that it 'RFXVLJQ(QYHORSH,'
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Consultant and Professional Services Agreement (Revised 05-2025) Page 9 of 10 will not at any time, either directly or indirectly, divulge, disclose or communicate in any manner any City Information to any third party, other than its own employees, agents or subcontractors who have a need for the City Information for the performance of services under this Agreement, without the prior written consent of City, or as required by law.
Consultant shall treat all records and work product prepared or maintained by Consultant in the performance of this Agreement as confidential.
A violation by Consultant of this section shall be a material violation of this Agreement and will justify legal and/or equitable relief.
Consultant’s obligations under this section shall survive the completion of services, expiration or termination of this Agreement.
33. News and Information Release. Consultant agrees that it will not issue any news releases in connection with either the award of this Agreement, or any subsequent amendment of or efforts under this Agreement, without first obtaining review and approval of said news releases from City through the City Representative.
34. City Representative. The City Representative specified in Exhibit A, or the representative’s designee, shall administer this Agreement for the City.
35. Counterparts. The parties may execute this Agreement in one or more counterparts, each of which shall be deemed an original, but all of which together shall be deemed one and the same instrument.
36. Facsimile Signature; Electronic Signature. This Agreement shall be binding upon the receipt of facsimile signatures or e-mailed by PDF or otherwise. Any person transmitting his or her signature by facsimile or electronically shall promptly send an original signature to the other party pursuant to the notice provision of this Agreement.
The failure to send an original shall not affect the binding nature of this Agreement.
37. Authority. The person signing this Agreement for Consultant hereby represents and warrants that he/she is fully authorized to sign this Agreement on behalf of Consultant.
38. Exhibits. The following exhibits are attached hereto and incorporated herein by reference:
Exhibit A, entitled “Scope of Work,” including any attachments Exhibit B, entitled “Compensation,” including any attachments Exhibit C, entitled “Insurance Requirements,” including attachments [SIGNATURES ON FOLLOWING PAGE]
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Consultant and Professional Services Agreement (Revised 05-2025) Page 10 of 10 IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year shown below the name of each of the parties.
CAPITOL ADVOCACY PARTNERS, LLC,
a Delaware Limited Liability Company
By: ____________________
Dana DeBeaumont
Partner
DATE: __________________
(City Seal)
CITY OF VALLEJO,
a California municipal corporation
By: ____________________
Andrew Murray
City Manager
DATE: __________________
ATTEST:
By: ____________________
Dawn G. Abrahamson
City Clerk
APPROVED AS TO FORM:
By: ____________________ for
Veronica A. F. Nebb
City Attorney
APPROVED AS TO INSURANCE:
By: ____________________
Armond Sarkis
Risk Manager
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Consultant and Professional Services Agreement (5-2025) Page 1 of 11 Exhibit A – Scope of Work
EXHIBIT A
SCOPE OF WORK
1. Representatives. The City Representative for this Agreement is:
Awab Manzoor
Acting Administrative Manager
Vallejo Police Department
111 Amador Street
Vallejo, CA 94590
[email protected]
The Consultant’s Representative for this Agreement is:
Dana DeBeaumont
Partner
Capitol Advocacy Partners, LLC
600 Pennsylvania Avenue SE #15408
Washington DC 20003
(202) 546-0561
[email protected]
All routine administrative communications between the parties will be between the above- named representatives and may be by personal delivery, mail, facsimile transmission, or electronic mail as agreed between the Consultant Representative and City’s Representative.
2. Services to be Provided. The services provided shall be as set forth in Attachment 1 of Exhibit A, below, which is incorporated herein by this reference.
3. Time for Performance. Consultant will perform the services according to the schedule below. If the schedule calls for the services to be performed in phases or discrete increments, Consultant shall not proceed from one phase or increment to the next without written authorization from the City’s Representative. Consultant will complete all services by June 30, 2028.
4. No Set Work Hours. Consultant shall be solely responsible for determining the working hours of its individual personnel, employees, agents, and representatives within the limitations otherwise provided in this Agreement.
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Consultant and Professional Services Agreement (5-2025) Page 2 of 11 Exhibit A – Scope of Work
ATTACHMENT 1 to EXHIBIT A:
WORK, SERVICES, AND PRICING
The Consultant will provide Work and Services on behalf of the Client during the term of this Agreement as described below:
SECTION 1: CLIENT ADVOCACY SERVICES.
The consultant will provide advocacy services on behalf of the client to include the following work:
A. Developing agendas on behalf of the client to support law enforcement funding priorities. Topic areas may include (but are not limited to) gun violence, trauma- informed response, behavior health, diversion services, homelessness, social services, and other public safety components.
B. Developing a Community Project on behalf of the client annually (when solicited by Congress) involving appropriations legislation for member/senator (elected official) submission. Community Project development work will include researching and writing an initial community project application, with submission to elected officials and supporting ongoing advocacy efforts of the official and Appropriations Committee review and process.
C. Providing legislative bill tracking and advocacy work on behalf of the client to support municipal and/or organizational funding priorities. Advocacy work on behalf of the client will include planning, scheduling, and completing trips to meet and speak with federal elected officials, agency officials, staff, and other parties, including in-person meetings in Washington, D.C. and/or virtual meetings. Advocacy work on behalf of the client may include outreach to state, regional, and/or local officials/staff.
D. Providing appropriate materials for public dissemination on behalf of the client to support advocacy work, including materials for meetings, elected officials, agency officials, and other parties, writing testimony for use by the client, and maintaining records of meetings and distributed materials for client reference.
E. Providing weekly briefings and updates (by e-mail and/or virtual meetings) to client leadership concerning federal activities such as executive and legislative actions, progression of legislation, agency actions, and identified government funding opportunities, with certain state, local and/or foundation engagement as discovered by the consultant.
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Consultant and Professional Services Agreement (5-2025) Page 3 of 11 Exhibit A – Scope of Work
F. Quarterly o n-site visits by consultant officials to client business offices or other requested locations to meet with client leadership, support client advocacy work, or support other client activity.
G. Consultant pricing of Client Advocacy Services shall follow the pricing schedule described herein.
SECTION 2: GRANT WRITING SERVICES.
The consultant will provide grant writing services on behalf of the client to include the following work:
A. Conducting grant program and/or funding project opportunity research on behalf of the client to support client funding priorities. Consultant research will include review of federal, with certain state, not-for-profit, and private foundation grant and/or project opportunities, as provided by Client.
B. Providing grant program and/or funding project participation recommendations (by e- mail and/or virtual meetings) to client leadership and officials. Consultant recommendations will include a brief written summary of each program and/or project containing client participation requirements, award and/or funding assessment, and other details specific to the program and/or project.
C. Conducting preliminary analysis of selected grant programs and/or funding projects for client leadership review. Consultant analysis will include a written summary of the selected grant and/or project containing a scope-of-work assessment, a list of client participation requirements, identified deadlines and submission dates, estimated consultant pricing, and other details specific to the program and/or project.
D. Writing and submitting selected grant program and/or funding project applications on behalf of the client. Consultant work and services will include each of the following:
1. Completing a finalized and detailed application written scope-of-work describing required information and data (including client produced materials), timeline for writing and submission (including essential completion dates), and other items specific to a grant program and/or project application. The finalized scope-of-work will include a consultant pricing schedule for approval by client leadership. The additional Consultant fees are based on narrative length and scope. The base fee includes the preparation of up to 20 pages of required or recommended attachments that involve narrative content, research, or new scope development.
Applications with more than 20 pages of labor intensive attachments will be billed as if additional narrative pages were included. Expert technical documents such 'RFXVLJQ(QYHORSH,'
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Consultant and Professional Services Agreement (5-2025) Page 4 of 11 Exhibit A – Scope of Work
as environmental impact statements, strategic plans, or financial audits are excluded from standard scope and must be provided by the client.
2. Creating a grant application workbook for client use detailing required client produced information and data, essential completion dates for application review and submission, and other items specific to a grant program and/or project application. The grant application workbook will serve as the primary reference document for application completion and submission.
3. Identifying a consultant team leader with responsibility for writing, editing, and completing the application. The consultant team leader will be the primary point of contact between client officials and the consultant for purposes of application completion and submission.
4. Participation by a consultant project team in writing, editing, and completing the application with knowledge, skills, and abilities specific to the type of application.
The consultant project team will be responsible for researching and identifying information and data to answer application questions, formulating answers using information and data, and generally supporting the consultant team leader in completing the application.
5. Reviewing and final editing of the application by consultant executive leadership with expert level knowledge of grant and funding project application submission.
Consultant executive leadership will be responsible for finalizing the draft application for submission to client leadership and/or officials.
6. Submitting the draft application to client officials for review, editing, and approval.
Consultant executive leadership will review the draft application with client leadership and/or officials. Client leadership and/or officials will be responsible for approving the application to be submitted by the consultant. At the start of each application process, the consultant and the client will identify at least one milestone deadline by which key information and materials must be provided. If the required materials are not provided by the agreed milestone, the consultant may recommend forgoing application submission.
7. Submitting the application (with required supporting documents) by the consultant according to grant program and/or funding project application submission requirements and by submission deadlines. The consultant team leader will be responsible for notifying client officials by e-mail confirming application submission.
8. Tracking and follow-up of the application by the consultant and communication with grant program and/or funding project officials concerning application status. 'RFXVLJQ(QYHORSH,'
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Consultant and Professional Services Agreement (5-2025) Page 5 of 11 Exhibit A – Scope of Work
The consultant team leader, in consultation with executive leadership, will be responsible for answering application questions (if asked). The consultant team leader will be responsible for notifying client officials by phone and e-mail concerning application status.
E. Upon award, Consultant will conduct a comprehensive grant briefing to key client staff that outlines the grant focus and deliverables, with detailed information of grant timeline and requirements for the grant’s first year. Additional grant management services are available as outlined in Section 3.
F. Consultant pricing of Grant Writing Services shall follow the pricing schedule described herein.
SECTION 3: GRANT MANAGEMENT SERVICES.
The consultant will provide grant management services on behalf of the client (for grant program and/or funding project applications submitted by the consultant) for to include the following work:
A. Conducting preliminary analysis of the grant program and/or funding project to be managed for client leadership review. Consultant analysis will include a written summary of the grant and/or project to be managed including a scope-of-work assessment, a list of client responsibilities and requirements, identified deadlines and submission dates, estimated consultant pricing, and other details specific to the program and/or project to be managed.
1. Preliminary analysis of the program and/or project to be managed may be completed by the consultant as part of an application process or completed post- award depending on program and/or project requirements and/or client leadership preference.
2. Under mutual agreement by the consultant and the client, project-specific grant management services may be retained for individual grants as needed, depending on the nature of the grant-funded project.
B. Developing a grant program and/or funding project management plan on behalf of the client. Consultant work and services will include each of the following:
1. Completing a finalized and detailed project management scope-of-work describing client responsibilities, client produced project information and data, project budget, essential completion dates, consultant produced materials, and other items specific to program and/or project management. The finalized scope-of-work will include a consultant pricing schedule for approval by client leadership. 'RFXVLJQ(QYHORSH,'
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Consultant and Professional Services Agreement (5-2025) Page 6 of 11 Exhibit A – Scope of Work
2. Identifying client officials with project management responsibilities. Client officials will be responsible for day-to-day operating activities, reporting activities, processing expenditures, securing agreements with sub-contractors and/or other parties, and working closely with the consultant team leader to assure timely completion of objectives.
3. Identifying a consultant team leader with primary responsibility for client communications. The consultant team leader will be responsible for coordinating activities, reviewing client documents, monitoring timely completion of objectives, and/or other work supporting project management activities.
4. Determining and listing client produced documents including (but not limited to):
personnel and expense schedules; purchasing and disbursement schedules; client attestation and/or certification documents; invoices and receipts, and/or other documents specific to program and/or project management requirements for creating an auditable record of client activity.
5. Determining and listing other client services including (but not limited to): client access to program and/or project management portals; budget modifications; protocols for purchasing, accounting of expenditures, and reporting; identifying evaluators; creating memorandums of understanding (MOUs) to support operating activities; training of client officials, and/or other services supporting project management activities.
6. Presenting a work plan to client leadership for review and approval. The project management work plan will serve as the primary reference document for completing program and/or funding project management activities.
C. Completing grant program and/or funding project management on behalf of the client.
Consultant work and services will include each of the following:
1. Conducting initial project management overview meeting with client officials for identifying award conditions and/or requirements, acceptance of award, expected client work, roles and responsibilities, work completion timelines, project management deadlines (dates), other services provided by the consultant to support project management, and/or other work to be completed by the client and consultant for supporting project management (following the work plan). This may include assisting with the resolution of award conditions, revisions to budget documents or timelines, partner letters, or other adjustments related to the transition from award to implementation.
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Consultant and Professional Services Agreement (5-2025) Page 7 of 11 Exhibit A – Scope of Work
2. Reviewing documents produced by client officials detailing operating activities.
Client officials will be responsible for producing documents in a timely fashion as described by the work plan. The consultant team leader will review documents for suitability and compliance. Documents lacking suitability or compliance for creating an auditable record of operating activity will be identified by the consultant team leader with notification to client officials. The consultant team leader will assist client officials in understanding and improving document suitability and compliance prior to submission.
3. Assisting client officials in submitting approved documents detailing operating activities. The consultant team leader will assist client officials in submitting documents required by the grant program and/or funding project. The consultant team leader will meet with client officials weekly to track and report progress, identify deficiencies, correct deficiencies, and complete other work described by the work plan.
4. Assisting client officials in producing and submitting financial, effort, and performance reports. The consultant team leader will assist client officials in creating reports required by the grant program and/or funding project. The consultant team leader will review client documents, create draft reports, and communicate draft reports to client officials for approval. The consultant team leader will assist client officials in submitting reports as described by the work plan.
The Consultant may also advise on and review formal communications with the granting agency, such as progress reports, budget adjustments, or compliance responses.
5. Modifying the scope of work and work plan. The consultant team leader will assist client officials in modifying the scope of work and work plan for changes in client personnel, key personnel salary allocations over allowable thresholds, changes in locations, changes in sub-contractors, and revisions of the budget over allowable threshold. Proposed modifications to the scope of work and work plan will be reviewed by consultant executive leadership and communicated to client leadership for approval. Approved modifications will be incorporated into a revised work plan.
6. Communicating with client leadership and client officials. Consultant executive leadership and the consultant team leader will regularly communicate with the client concerning grant program and/or funding project management. Consultant executive leadership will assist the client with facilitating relationships between the client, partners, and stakeholders, followed by handing off day-to-day communications to client officials. The consultant team leader will maintain continuous communications with client officials for completing the work plan.
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Consultant and Professional Services Agreement (5-2025) Page 8 of 11 Exhibit A – Scope of Work
7. Monitoring grant program and/or funding project requirements and progress of the work plan. Consultant executive leadership and the consultant team leader will monitor project requirements and work plan progress, including finances, effort, and performance. Consultant executive leadership will inform client leadership if threats to progress are identified. Consultant executive leadership will facilitate and address programmatic and/or financial issues that may arise during the program and/or project. The Consultant team leader will regularly update client officials concerning work plan progress. Consultant support may include helping resolve problems with disbursement delays or agency monitoring findings.
8. Assisting client officials in producing and submitting close-out reports, reconciliations, and/or other materials required by the grant program and/or funding project. The consultant team leader will review client documents, create draft reports, and communicate draft reports to client officials for approval. The consultant team leader will assist client officials in submitting reports and/or other materials as described by the work plan.
D. Consultant pricing of Grant Management Services shall follow the pricing schedule described herein.
SECTION 4: OTHER WORK AND SERVICES.
The consultant may provide other work on behalf of the client (if requested) as follows:
A. Other work provided by the consultant on behalf of the client may be completed according to terms and conditions not implied or suggested by this contract.
B. Other work provided by the consultant on behalf of the client shall be described by a mutually agreed scope-of-work detailing activity and deliverables. The finalized scope- of-work will include a consultant pricing schedule for approval by client leadership.
C. Other work provided by the consultant on behalf of the client shall be finalized by a separate written addendum to this contract, according to mutually agreed terms and conditions (if considered and approved by both parties).
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Consultant and Professional Services Agreement (5-2025) Page 9 of 11 Exhibit A – Scope of Work
PRICING SCHEDULES
Work and Services offered to the Client by the Consultant during the base year(s) of this Agreement shall be priced using the following schedules. Work and Services provided to the Client by the Consultant during the term, and subsequent option year(s) of this Agreement, shall be subject to a 3.5% per annum pricing increase.
SCHEDULE 1A: BASE CLIENT ADVOCACY SERVICES
Item Item Description Price
1A.1 Written agendas supporting client funding priorities (as requested and/or needed).
Included
1A.2 Development of Community Projects to support client funding in annual appropriations legislation (one (1) per year of contractual term).
Included
1A.3 Legislative bill tracking and advocacy work to support client funding priorities (as requested and/or needed).
Included
1A.4 Materials for public dissemination to support client advocacy work and written testimony for public meetings (as requested and/or needed).
Included
1A.5 Weekly briefings and updates concerning federal activities and opportunities to support client funding priorities (as discovered by the consultant).
Included
1A.6 On-site visit to client business offices or other requested locations (one (1) full day visit)
Included
BASE PRICING:
(billed monthly)
$5,445.33
(per month)
SCHEDULE 1B: OPTIONAL CLIENT ADVOCACY SERVICES
Item Item Description Price
1B.1 Development of non-competitive application to the designated agency, should a Community Project be included in enacted legislation. $5,000 each
(flat fee)
SCHEDULE 2A: ADDITIONAL GRANT WRITING SERVICES
Item Item Description (Preliminary Application Work) Price 2A.1 Grant program and/or funding project opportunity research. Included 2A.2 Grant program and/or funding project recommendations. Included 2A.3 Preliminary analysis of selected grant programs and/or funding projects for client leadership review.
Included
Item Item Description (Application Work) Price
2A.4 Finalized and detailed grant program and/or funding project written scope-of-work for client leadership approval.
Included
2A.5 Application workbook detailing client produced information and data, essential completion dates for review and submission, and other items Included
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Consultant and Professional Services Agreement (5-2025) Page 10 of 11 Exhibit A – Scope of Work
specific to an application.
2A.6 Writing, editing, and completion of an application by a consultant team leader and project team.
Included
2A.7 Review and final editing of an application by consultant executive leadership.
Included
2A.8 Submission of a draft application to client officials for review, editing, and approval.
Included
2A.9 Submission of a final application (with required supporting documents) by the consultant according to application requirements and deadlines.
Included
2A.10 Tracking and follow-up of an application by the consultant. Included 2A.11 Upon award, conduct a comprehensive grant briefing to key client staff that outlines the grant focus and deliverables, with detailed information of grant timeline and requirements for the grant’s first year.
Included
BASE PRICING:
(flat fee, based on application narrative length,
billed upon final application submission)
1 to 9 pages double-spaced:
10 to 19 pages double-spaced:
20 to 26 pages double-spaced:
27 to 36 pages double-spaced:
37 to 50 pages double-spaced:
51 or more pages double-spaced:
$7,500
$12,500
$19,500
$25,000
$29,500
Negotiable
SCHEDULE 2B: OPTIONAL GRANT WRITING SERVICES
Item Item Description Price
2B.1 Hourly Grant Writing Fee: Including but not limited to; proof reading and editing of client written applications by a consultant project team and consultant executive leadership, with final draft applications returned to client officials for submission by the client.
$195
(per hour)
2B.2 “Plus-Up” services (with identified character limits) for client written applications (if requested).
$1,500
(flat fee)
SCHEDULE 3A: BASE GRANT MANAGEMENT SERVICES
Item Item Description (Preliminary Project Work) Price
3A.1 Preliminary analysis of a grant program and/or funding project to be managed by the consultant for client leadership review.
Included
Item Item Description (Project Planning Work) Price
3A.2 Finalized and detailed grant program and/or funding project management plan written scope-of-work for client leadership approval.
Included
3A.3 Determination of client officials with project management responsibilities.
Included
3A.4 Determination and listing of client produced documents and services for Included 'RFXVLJQ(QYHORSH,'
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Consultant and Professional Services Agreement (5-2025) Page 11 of 11 Exhibit A – Scope of Work
creating an auditable record of client activity and project management activities.
3A.5 Presentation of a project management work plan to client leadership for review and approval.
Included
Item Item Description (Project Management Work) Price
3A.6 Completion of a project management overview meeting with client officials to review the work plan.
Included
3A.7 Assisting client officials in reviewing and submitting documents detailing operating activities in work plan.
Included
3A.8 Assisting client officials in producing and submitting financial, effort, and performance reports in work plan.
Included
3A.9 Modification of the project management scope of work and work plan (if requested or required).
Included
3A.10 Communicating with client leadership and client officials and assisting the client with facilitating relationships between project partners and stakeholders as described by work plan.
Included
3A.11 Monitoring project requirements and progress of work plan. Included 3A.12 Assisting client officials in producing and submitting close-out reports, reconciliations, and/or other materials in work plan.
Included
3A.13 Consultant shall provide up to three (3) additional on-site visits per year, one per quarter, excluding the initial included annual advocacy visit, to the client’s business offices or other mutually agreed-upon locations.
Included
BASE PRICING: IN PROGRESS GRANT INCLUSIVE:
Basic Grant Management services for the following projects ONLY: BCJI; JAG funds; COPS CIT; Connect and Protect; FY22, 23, 26 Community Projects. $3,000
(per month)
GRANT FUNDED BASE PRICING:
(per project managed, billed monthly)
Grant Management services for the following projects: CAL VIP 2022 Award, Prop 47 2022 Award
Additional grants may be added at $3,500 each at mutual agreement by parties. $3,000
(per month)
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Consultant and Professional Services Agreement (Revised 05-2025) Page 1 of 3 Exhibit B - Compensation
EXHIBIT B
COMPENSATION
1. Consultant’s Compensation.
A. Services: City agrees to pay Consultant, at the rate(s) specified in Attachment 1 of Exhibit A, which is incorporated herein by this reference, for the services identified therein and for all authorized reimbursable expenses, for a total not to exceed Eight Hundred Thousand Dollars ($800,000). Said not to exceed amount shall include an amount to be paid to Consultant for outstanding invoices totaling $43,090 for services rendered during Fiscal Year 2024 – 2025.
Consultant shall notify City in writing no later than thirty (30) days prior to the estimated date when Consultant will have billed City the maximum payment amount permitted under this Agreement, and Consultant shall provide City with an estimate of the additional compensation required to complete the project.
B. Additional Services:
1. Additional Services are those services related to the scope of Services of Consultant as set forth in Exhibit A but not anticipated at the time of execution of this Agreement. Additional Services shall be provided only when a Supplemental Agreement authorizing such Additional Services is approved by the City Manager, or his or her designee. City reserves the right to perform any Additional Services with its own staff or to retain other Consultants to perform said Additional Services.
2. Consultant’s compensation for Additional Services shall be based on the total number of hours spent on Additional Services multiplied by the employees’ appropriate billable hourly rate as established in Attachment 1 of Exhibit A and incorporated herein. City, at its option, may negotiate a fixed fee for some or all Additional Services as the need arises. Where a fixed fee for Additional Services is established by mutual Agreement between City and Consultant, compensation to Consultant shall not exceed the fixed fee amount.
2. Appropriate Billable Hourly Rates for Services and Additional Services.
Consultant’s billable hourly rates are set forth in Attachment 1 of Exhibit A and incorporated herein by this reference.
3. Consultant’s Reimbursable Expenses. Reimbursable Expenses shall be limited to actual reasonable expenditures of Consultant for expenses that are necessary for the proper completion of the Services and shall only be payable if specifically authorized in advance by City.
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Consultant and Professional Services Agreement (Revised 05-2025) Page 2 of 3 Exhibit B - Compensation
4. Payments to Consultant.
A. Payments to Consultant shall be made within a reasonable time after receipt of Consultant’s invoice, said payments to be made in proportion to services performed.
Consultant may request payment on a monthly basis. Consultant shall be responsible for the cost of supplying all documentation necessary to verify the monthly billings to the satisfaction of City.
B. All invoices submitted by Consultant shall contain the following information:
1. Description of services billed under this invoice
2. Date of Invoice Issuance
3. Sequential Invoice Number
4. City’s Purchase Order Number (if issued)
5. Social Security Number or Taxpayer Identification Number
6. Amount of this Invoice (Itemize all Reimbursable Expenses”)
7. Total Billed to Date
C. Items shall be separated into Services and Reimbursable Expenses. Billings that do not conform to the format outlined above shall be returned to Consultant for correction.
City shall not be responsible for delays in payment to Consultant resulting from Consultant’s failure to comply with the invoice format described above.
D. Request for payment shall be sent to:
Claudia Williams
Administrative Analyst II
Vallejo Police Department
111 Amador Street
Vallejo, CA 94590
5. Accounting Records of Consultant. Consultant shall maintain for three (3) years after completion of all services hereunder, all records under this Agreement, including, but not limited to, records of Consultant’s direct salary costs for all Services and Additional Services performed under this Agreement and records of Consultant’s Reimbursable Expenses, in accordance with generally accepted accounting practices. Consultant shall keep such records available for audit, inspection and copying by representatives of the City’s Finance Department or other government agencies during regular business hours upon twenty-four (24) hours’ notice.
The obligations of Consultant under this section shall survive this Agreement.
6. Taxes. Consultant shall pay, when and as due, any and all taxes incurred as a result of Consultant’s compensation hereunder, including estimated taxes, and shall provide City with proof of such payments upon request.
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Consultant and Professional Services Agreement (Revised 05-2025) Page 3 of 3 Exhibit B - Compensation
7. Taxpayer Identification Number. Consultant shall provide City with Consultant’s complete Request for Taxpayer Identification Number and Certification, Form W-9, as issued by the Internal Revenue Service, and any other State or local tax identification number requested by City.
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Consultant and Professional Services Agreement (Revised 05-2025) Page 1 of 3 Exhibit C – Insurance Requirements
EXHIBIT C
INSURANCE REQUIREMENTS
Consultant shall procure and maintain for the duration of this Agreement, including any extensions thereto, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of services hereunder by the Consultant, their agents, representatives, or employees or subcontractors.
1. Minimum Scope of Insurance. Coverage shall be at least as broad as:
A. Insurance Services Office form number GL 0002 covering Comprehensive General Liability and Insurance Services Office form number GL 0404 covering Broad Form Comprehensive General Liability; or Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001).
B. Insurance Services Office form number CA 0001 covering Automobile Liability, code 1 any auto and endorsement CA 0025.
C. Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance.
D. Professional Liability insurance appropriate to the Consultant’s profession (Errors and Omission).
2. Minimum Limits of Insurance. Consultant shall maintain limits no less than:
A. General Liability: $2,000,000 per occurrence for bodily injury, personal injury, and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
B. Automobile Liability: $1,000,000 per accident for bodily injury and property damage.
C. Workers’ Compensation and Employer’s Liability: $1,000,000 per accident for bodily injury or disease. If Consultant is not subject to California Workers’ Compensation requirements, Consultant shall file a completed certificate of exemption form which may be obtained from the City prior to commencing any activity authorized hereunder.
D. Professional Liability (Errors and Omission): $1,000,000 combined single limit per occurrence, and annual aggregate.
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Consultant and Professional Services Agreement (Revised 05-2025) Page 2 of 3 Exhibit C – Insurance Requirements
3. Deductible and Self-Insured Retention. Any deductibles or self-insured retention must be declared to and approved by the City. At the option of the City, either:
the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City of Vallejo, its officers, officials, employees and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses.
4. Other Insurance Provisions. The general liability and automobile liability policies, as can be provided, are to contain, or be endorsed to contain, the following provisions:
A. The City of Vallejo, its officers, officials, employees, agents and volunteers are to be covered as additional insureds as respects; liability, including defense costs, arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; or automobiles owned, leased hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the City of Vallejo, its officers, officials, employees, agents or volunteers. The insurance is to be issued by companies licensed to do business in the State of California.
B. For any claims related to this project, the Consultant’s insurance coverage shall be primary insurance as respects the City of Vallejo, its officers, officials, employees, agents, and volunteers. Any insurance or self-insurance maintained by the City of Vallejo, its officers, officials, employees, agents, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.
C. Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees, agents, or volunteers.
D. The Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.
E. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days’ prior written notice by certified mail, return receipt requested, has been given to the City.
F. The workers’ compensation and employer’s liability policy required hereunder shall be endorsed to state that the workers’ compensation carrier waives its right of subrogation against City, its officers, officials, employees, agents and volunteers, which might arise by reason of payment under such policy in connection with Consultant’s performance under this Agreement.
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Consultant and Professional Services Agreement (Revised 05-2025) Page 3 of 3 Exhibit C – Insurance Requirements
5. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII.
6. Verification of Coverage. Consultant shall furnish the City with certificates of insurance and original endorsements effecting general and automobile liability insurance coverage required by this clause. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. All endorsements are to be received and approved by the City before work commences.
7. Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor.
All coverages for subcontractors shall be subject to all of the requirements stated herein.
8. Payment Withhold. City will withhold payments to Consultant if the certificates of insurance and endorsements required in Paragraph F, above, are canceled or Consultant otherwise ceases to be insured as required herein.
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California Secretary of State
Business Programs Division
1500 11th Street, Sacramento, CA 95814
Request Type:
Entity Name:
Entity No.:
Entity Type:
Issuance Date:
Copies Requested:
Receipt No.:
Certified Copies
Capitol Advocacy Partners LLC
10/23/2025
1 DELAWARE
B20250354491
Limited Liability Company - Out of
State
011741284Formed In:
Certificate No.: 381339534
Document Listing
Reference # Date Filed Filing Description Number of Pages B4111-8833 10/23/2025 Initial Filing 3
** **** ****** ******** End of list ******** ****** **** ** I, SHIRLEY N. WEBER, PH.D., California Secretary of State, do hereby certify on the Issuance Date, the attached document(s) referenced above are true and correct copies and were filed in this office on the date(s) indicated above.
IN WITNESS WHEREOF, I execute this
certificate and affix the Great Seal of the
State of California on October 23, 2025.
To verify the issuance of this Certificate, use the Certifcate No. above with the Secretary of State Certification Verification Search available at bizfileOnline.sos.ca.gov.
SHIRLEY N. WEBER, PH.D.
Secretary of State
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Contract and Routing Form
Contract Number:3'
Requisition Number:
Date Originated:
Finance Department · 555 Santa Clara Street · Vallejo · CA · 94590 · 707.648.4592 Department:3ROLFH'HSDUWPHQW
Staff Contact:&ODXGLD:LOOLDPVFODXGLDZLOOLDPV#FLW\RIYDOOHMRQHW Contract Type: $PHQGPHQW
Vendor: &DSLWRO$GYRFDF\3DUWQHUV Vendor Number: Contract Not to Exceed Amount:
Contract Start Date: -XO End Date: -XQ Option to Extend: <HVLQWHUYDOVRIRQH\HDURUOHVVQRWWRH[FHHGILYH\HDUV Authority to Contract: &LW\&RXQFLO Date to Council:0D\ Attachments are uploaded for review here: https://bit.ly/vContracts $SSURYHG3UH5HTXLVLWLRQ)RUP
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Department Initial Date Comment
Originating Department/Division
Risk Manager
City Attorney's Office
Department Head
Finance Department
City Manager
City Clerk
Return executed contract to: &ODXGLD:LOOLDPV
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J u n 8, 2 0 2 6 5: 1 9 P M, 1 4 6 8 8 7 5 6 1 4
Pr e -R e q uisiti o n F or m
C o ntr a ct N u m b er : 2 6 P D 0 9 5
Fi n a nc e D e p art m e nt ∙ 5 5 5 S a nt a Cl ar a Str e et ∙ V all ej o ∙ C A ∙ 9 4 5 9 0 ∙ 7 0 7. 6 4 8. 4 5 9 2 D e p art m e nt: P oli c e D e p art m e nt,
St aff C o nt a ct: Cl a u di a Willi a m s, cl a u di a. willi a m s @ cit y of v all ej o. n et V e n d or: C a pit ol A d v o c a c y P art n er s V e n d or N u m b er 1 0 2 7 8 1 T er m: M ulti -y e ar T er m
A nti ci p at e d St art D at e: J u n 0 8, 2 0 2 6
A nti ci p at e d E n d D at e: J u n 0 8, 2 0 2 6
A nti ci p at e d C o ntr a ct T y p e: A m e n d m e nt P ur c h asi n g A ut h orit y: Cit y C o u n cil A nti ci p at e d D at e t o C o u n cil: M a y 2 6, 2 0 2 6 T ot al Pr oj e ct e d E x p e n dit ur e: 1 3 0 0 0 0 0. 0 0 A nti ci p at e d A c c o u nt N u m b er T B D
M ulti pl e Pr oj e ct N u m b ers? M ulti pl e Ac c o u nt N u m b ers? N o, j ust o n e D es cri pti o n of Pr o p os e d P urc h as e:
Gr a nt writi n g a n d m a n a g e m e nt s er vi c e s. T h er e will b e s e v er al pr oj e ct n u m b er s a n d a c c o u nt n u m b er s. At t hi s ti m e, t h e A m e n d m e nt ( a d diti o n al $ 5 0 0, 0 0 0 a d d e d vi a t hi s A m e n d m e nt) will i n cl u d e gr a nt -f u n d e d gr a nt m a n a g e m e nt s er vi c e s f or t h e S CI P Gr a nt ( G P D 0 2 0), L E M H W A Gr a nt ( G P D 0 2 1), O V C Gr a nt ( G P D 0 2 2), a n d C al VI P C o h ort 5 Gr a nt ( G P D 0 2 3).
I h a v e r e vi e w e d t h e cit y -wi d e c o ntr a cts, e x p e n dit ur e a n d e n c u m br a nc e r e p orts t o c o m pl y wit h t h e V M C.
It i s a n e xi sti n g v e n d or a n d I a m w or ki n g t o t a k e a n a cti o n t o t h e Cit y C o u n cil b e c a u s e it will e x c e e d t h e Cit y - wi d e c a p of $ 1 0 0, 0 0 0 i n a si n gl e F Y.
C o m p etiti v e Pr o c ess: I a m e x e m pt fr o m h a vi n g t o c o m pl et e a C o m p etiti v e Pr o c e s s E x e m pti o n E x pl a n ati o n :
S p e ci ali z e d v e n d or f or gr a nt c o n s ulti n g t h at i s writt e n i nt o s o m e gr a nt s a n d h a s b e e n w or ki n g wit h V P D f or s e v er al y e ar s
E x pl a n ati o n f or V e n d or S el e cti o n:
3. 2 0. 0 9 0( A)( 4) - L e g al or pr of e s si o n al s er vi c e s t h at ar e hi g hl y s p e ci ali z e d U pl o a d e d d o c u m e nts a v ail a bl e f or r e vi e w htt ps:// bit.l y/ v Pr e R e qs .
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Ori gi n al C o ntr a ct/ A gr e e m e nt A m e n d m e nt D o c u si g n E n v el o p e I D: 3 6 4 7 A 1 C D- A 0 5 8- 8 8 E 4- 8 1 1 2- 5 A 7 4 1 D 7 8 3 B 9 F
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Department Comment
Supervisor/Manager:-DVRQ7D
Title:&KLHIRI3ROLFH
E-mail:MDVRQWD#FLW\RIYDOOHMRQHW
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Delegated Signee:+DUU\%ODFN
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Route Final HTE PO to City Clerk for Contract Log
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Approved as to form:
By: for
Veronica Nebb, City Attorney
FIRST AMENDMENT TO THE
CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT
BETWEEN CITY OF VALLEJO AND
CAPITOL ADVOCACY PARTNERS, LLC
The City of Vallejo (“City”) and Capitol Advocacy Partners, LLC (“Consultant”) entered into a Consultant and Professional Services Agreement dated August 6, 2025 (“the Agreement”) (City Contract #26PD095) to provide a variety of services, including grant- funded grant management services. This First Amendment to the Agreement (“First Amendment”) is made an entered into on this 1
st day of May 2026.
Consultant and City do mutually agree as follows:
1. Payment for Additional Services. The following sentence is removed from the last row on page 11 of Attachment 1 to Exhibit A: “Additional grants may be added at $3,500 each at mutual agreement by parties.”
The following is added at the end of the table on page 11 of Attachment 1 to Exhibit A:
Section 1 of Exhibit B is hereby replaced with the following:
A. Services: City agrees to pay Consultant, at the rate(s) specified in Attachment 1 of Exhibit A, which is incorporated herein by this reference, for the services identified therein and for all authorized reimbursable expenses, for a total not-to-exceed amount of One Million Three Hundred Thousand Dollars ($1,300,000). Said not- to-exceed amount shall include an amount to be paid to Consultant for outstanding invoices totaling $43,090 for services rendered during Fiscal Year 2024 – 2025.
Consultant shall notify City in writing no later than sixty (60) days prior to the estimated date when Consultant will have billed City the maximum payment
GRANT-FUNDED GRANT MANAGEMENT SERVICES ADDED
(per project managed, billed monthly)
SCIP Grant
LEMHWA Grant
CalVIP – Cohort 5 Grant
OVC Victims of Crime Grant
$3,000 per month
$1,500 per month
$3,500 per month
$3,500 per month
ADDITIONAL GRANT-FUNDED GRANT MANAGEMENT SERVICES
Additional grants may be added via a memorandum signed by the parties.
$3,500 per month,
unless the parties
agree in writing to
another amount
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First Amendment to Agreement Between City of Vallejo and Capitol Advocacy Partners, LLC Page 2 of 3 (Revised 01.2019)
amount permitted under this Agreement, and Consultant shall provide City with an estimate of the additional compensation required to complete the project.
2. Integration. This First Amendment contains the entire agreement between the parties with respect to its subject matter and supersedes whatever oral or written understanding they may have had prior to the execution of this First Amendment. This First Amendment shall not be amended or modified except by a written agreement executed by each of the parties. Except as specifically revised herein, all terms and conditions of the Agreement shall remain in full force and effect, and Consultant shall perform all duties, obligations and conditions required under the Agreement.
3. Inconsistencies. In the event of any conflict or inconsistency between the provisions of this First Amendment and the Agreement, the provisions of this First Amendment shall control in all respects.
4. Ambiguities. The parties have each carefully reviewed this First Amendment and have agreed to each term of this First Amendment. No ambiguity shall be presumed to be construed against either party.
5. Counterparts. This First Amendment may be executed by the parties in one or more counterparts all of which collectively shall constitute one document and agreement.
6. Authority. The person signing this First Amendment for Consultant hereby represents and warrants that he or she is fully authorized to sign this First Amendment on behalf of Consultant.
(SIGNATURES ARE ON THE FOLLOWING PAGE)
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First Amendment to Agreement Between City of Vallejo and Capitol Advocacy Partners, LLC Page 3 of 3 (Revised 01.2019)
IN WITNESS WHEREOF, the parties have entered into this First Amendment on the day and year first hereinabove appearing.
CAPITOL ADVOCACY PARTNERS, LLC,
a Delaware Limited Liability Company
BY:
Dana DeBeaumont
Partner
DATE:
(City Seal)
CITY OF VALLEJO, a California municipal
corporation
BY:
Harry E. Black
Interim City Manager
DATE:
ATTEST:
Dawn G. Abrahamson
City Clerk
APPROVED AS TO CONTENT:
Jason Ta
Chief of Police
APPROVED AS TO FORM:
VERONICA A. F. NEBB
City Attorney
APPROVED AS TO INSURANCE:
ARMOND SARKIS
Risk Manager
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