Alloc of
C'Wide OH
Department
Admin
Patrol/Support
Svcs Div Admin
Patrol/Other
Sworn
Traffic Spec
Ops Sworn
Ops
Non-Sworn Communic'tn
Investigative
Svcs Div Admin Records
Detective /
Investigations Notes
POLICE DEPARTMENT
POLICE DEPARTMENT 20,200,814$ 27.2% 5,494,621$ 407,443$ 195,475$ 3,144,334$ 174,774$ 100,349$ 469,170$ 83,475$ 107,937$ 811,663$ Subtotal 20,200,814$ 5,494,621$ 407,443$ 195,475$ 3,144,334$ 174,774$ 100,349$ 469,170$ 83,475$ 107,937$ 811,663$ Allocation of Department Administration Expenditures
Allocation to Functional Division
Description
Department
Admin
Patrol/Support
Svcs Div Admin
Patrol/Other
Sworn
Spec Ops
Sworn
Ops
Non-Sworn Communic'tn
Investigative
Svcs Div Admin Records
Detective /
Investigations Notes
Labor Expenditures 2,680,511$ 76,586$ 1,547,038$ 76,586$ 91,903$ 306,344$ 30,634$ 122,538$ 428,882$ Recurring Non-Labor Expenditures 107,351$ 3,067$ 61,957$ 3,067$ 3,681$ 12,269$ 1,227$ 4,907$ 17,176$ Citywide Overhead Allocation 407,443$ 11,641$ 235,153$ 11,641$ 13,969$ 46,565$ 4,656$ 18,626$ 65,191$ Total 3,195,305$ 91,294$ 1,844,147$ 91,294$ 109,553$ 365,178$ 36,518$ 146,071$ 511,249$ Allocation of Field Operations Division Administration Expenditures Allocation to Functional Division
Description
Patrol/Support
Svcs Div Admin
Investigative
Svcs Div Admin
Patrol/Other
Sworn
Spec Ops
Sworn
Ops
Non-Sworn Communic'tn Records
Detective /
Investigations Notes
Labor Expenditures 1,297,625$ 526,031$ 992,880$ 49,152$ 58,983$ 196,610$ 116,896$ 409,136$ Recurring Non-Labor Expenditures 94,803$ 21,470$ 72,539$ 3,591$ 4,309$ 14,364$ 4,771$ 16,699$ Citywide Overhead Allocation 195,475$ 83,475$ 149,568$ 7,404$ 8,885$ 29,617$ 18,550$ 64,925$ Department Administration Expenditures 91,294$ 36,518$ 69,854$ 3,458$ 4,150$ 13,832$ 8,115$ 28,403$ Total 1,679,198$ 667,495$ 1,284,841$ 63,606$ 76,327$ 254,424$ 148,332$ 519,162$ Hrly Rate - Police App - 193
City of Ventura Input cells shaded in gray
Cost of Service Study for Analyzing User and Regulatory Fees Police Department
Calculation of Fully-Burdened Hourly Rate
Calculation of Fully-Burdened Hourly Rates
Patrol
Description Total Hourly Rate
Labor Expenditures 21,899,816$ 122.64$
Recurring Non-Labor Expenditures 3,076,320$ 17.23$ Departmental Administration 1,844,147$ 10.33$
Divisional Administration 1,284,841$ 7.20$
Citywide Overhead 3,144,334$ 17.61$
Total 31,249,457$ 175.00$
Productive Hours 178,568
Traffic Special Ops Sworn Officers
Description Total Hourly Rate
Labor Expenditures 1,206,438$ 136.47$
Recurring Non-Labor Expenditures 163,156$ 18.46$ Departmental Administration 91,294$ 10.33$
Divisional Administration 63,606$ 7.20$
Citywide Overhead 174,774$ 19.77$
Total 1,699,269$ 192.22$
Productive Hours 8,840
Ops Non-Sworn Police Svcs Officers
Description Total Hourly Rate
Labor Expenditures 558,745$ 52.67$
Recurring Non-Labor Expenditures 195,788$ 18.46$ Departmental Administration 109,553$ 10.33$
Divisional Administration 76,327$ 7.20$
Citywide Overhead 100,349$ 9.46$
Total 1,040,763$ 98.11$
Productive Hours 10,608
Communications
Description Total Hourly Rate
Labor Expenditures 2,827,377$ 79.96$
Recurring Non-Labor Expenditures 407,923$ 11.54$ Departmental Administration 365,178$ 10.33$
Divisional Administration 254,424$ 7.20$
Citywide Overhead 469,170$ 13.27$
Total 4,324,072$ 122.29$
Productive Hours 35,360
Records/Prof Stds
Description Total Hourly Rate
Labor Expenditures 613,813$ 43.40$
Recurring Non-Labor Expenditures 218,931$ 15.48$ Departmental Administration 146,071$ 10.33$
Divisional Administration 148,332$ 10.49$
Citywide Overhead 107,937$ 7.63$
Total 1,235,085$ 87.32$
Productive Hours 14,144
[a] Source: Salary Planner data for FY 19/20.
[b] Source: Fiscal year 2019/20 adopted budget. Excludes Project budgets not linked to the provision of fee related services: e.g. 10305 Animal Control; 42410 School Resources; 43400 SWAT Operations; etc. [c] Adjustment to exclude expenditures not linked to the provision of fee related services. [d] Source: Citywide overhead cost allocation plan.
Hrly Rate - Police App - 194
City of Ventura Input cells shaded in gray
Cost of Service Study for Analyzing User and Regulatory Fees Police Department
Calculation of the Estimated Costs of Providing Fee Related Services Fully-Burdened Hourly Rate
Special Ops -
Non-Sworn
Special Ops -
Sworn
Records /
Prof Stdrds
Dispatch /
Comm Patrol Total
98$ 192$ 87$ 122$ 175$ n/a Estimated Labor Time (Minutes) Estimated Cost of Service Cost Recovery Information Fee Description
Special Ops -
Non-Sworn
Special Ops -
Sworn
Records /
Prof Stdrds
Dispatch /
Comm Patrol
Special Ops -
Non-Sworn
Special Ops -
Sworn
Records /
Prof Stdrds
Dispatch /
Comm Patrol Total Current Fee
Current
Cost
Recovery Proposed Fee
Proposed
Cost
Recovery Notes
1 Clearance Letter With Notary 45 -$ -$ 65$ -$ -$ 65$ 70$ 107% 65$ 100% 2 Clearance Letter Without Notary 30 -$ -$ 44$ -$ -$ 44$ 47$ 107% 44$ 100% 3 Fingerprinting 30 49$ -$ -$ -$ -$ 49$ 45$ 92% 45$ 92% 4 Department of Justice (DOJ) Fee -$ -$ -$ -$ -$ -$ 32$ n/a 32$ n/a [a] 5 Casino Employee Permit 60 98$ -$ -$ -$ -$ 98$ 98$ 100% 98$ 100% 6 Solicitor Permit 60 98$ -$ -$ -$ -$ 98$ 98$ 100% 98$ 100% 7 Second Hand Dealer Permit 60 98$ -$ -$ -$ -$ 98$ 98$ 100% 98$ 100% 8 Second Hand Dealer Permit Renewal 45 74$ -$ -$ -$ -$ 74$ 73$ 100% 74$ 100% 9 Taxicab Operator Permit 90 45 147$ 144$ -$ -$ -$ 291$ 210$ 72% 210$ 72% 10 Taxicab Driver Permit 75 30 123$ 96$ -$ -$ -$ 219$ 105$ 48% 105$ 48% 11 Taxicab Driver Permit Transfer 20 33$ -$ -$ -$ -$ 33$ 20$ 61% 20$ 61% 12 Taxicab Ordinance Violation 45 38 74$ 120$ -$ -$ -$ 194$ varies varies 13 Alarm Permit 45 74$ -$ -$ -$ -$ 74$ 50$ 68% 50$ 68% 14 False Alarm Response (per response) 15 15 60 25$ -$ -$ 31$ 175$ 230$ 180$ n/a 180$ varies [b],[c] 15 Repossessed Vehicle 18 15 29$ -$ -$ 31$ -$ 60$ 15$ 25% 15$ n/a 16 Towing/Release 15 90 -$ -$ -$ 31$ 263$ 293$ 259$ 88% 272$ 93% 17 Loud Party Response 45 45 180 74$ -$ -$ 92$ 525$ 690$ 500$ 72% 500$ 72% 18 Report Copies - Walk-in Request 30 -$ -$ 44$ -$ -$ 44$ 20$ 46% 20$ 46% 19 Report Copies - Electronic Request 30 -$ -$ 44$ -$ -$ 54$ 30$ 56% 30$ 56% [d] 20 DVD Copy of Video/Photo/Radio Record 15 25$ -$ -$ -$ -$ 25$ 20$ 82% 20$ 82% [e] 21 Issuance of Duplicate Permits 20 33$ -$ -$ -$ -$ 33$ 20$ varies 20$ 61% [f] 22 Local Records Review 60 -$ -$ 87$ -$ -$ 87$ 25$ 29% 25$ n/a 23 Subpoena Response -$ -$ -$ -$ -$ -$ Max.
Allowable by
Code
n/a max allowable
by Code
n/a
24 Special Request for Police Services
a) Non-Profits / Community Sponsored
Events
varies varies varies varies varies varies varies varies varies varies varies overtime rate by
rank/position;
plus admin fee
equal to 5% of
total overtime
paid
varies overtime rate
by
rank/position
plus admin fee
equal to 5% of
total overtime
paid
varies
b) All Others
i) Senior Police Services Officer 78$ $76 98% $78 100% ii) Criminal Investigative Technician 83$ $81 98% $83 100% iii) Officer 103$ $102 99% $103 100%
iv) Corporal 118$ $116 98% $118 100%
v) Sergeant 129$ $127 98% $129 100%
vi) Commander 159$ $157 99% $159 100%
[a] Pass-through fee.
[b] Time estimate for patrol services assumes two officer response. [c] Current fee commences with fourth false alarm response. Cost recovery varies based on number of responses. [d] Estimated cost of service for Report Copies-Electronic Request includes a $10 vendor pass-through cost. [e] Fee is for typical request for DVD recording. Requests that include data processing, modification, or redaction will be billed at the City's actual cost of duplication. [f] E.g. Duplicate casino employee permit.
see separate worksheet
see separate worksheet
see separate worksheet
see separate worksheet
see separate worksheet
see separate worksheet
see separate worksheet
see separate worksheet see separate worksheet
see separate worksheet
see separate worksheet
see separate worksheet
see separate worksheet see separate worksheet
Svc Cost - PD App - 195
City of Ventura Input cells shaded in gray
Cost of Service Study for Analyzing User and Regulatory Fees Police Department
Calculation of the Estimated Costs of Providing Fee Related Services - Rates for Special Requests for Police Services Statistical Information
Estimated Annual Productive and Overtime Hours Total Note Estimated Annual Productive Hours 327,080 [a]
Estimated Annual Overtime Hours 13,222 [b]
Total 340,302
Estimated Services and Supplies, IS, and Citywide Overhead Expenses Total Note Estimated Departmental Services & Supplies, IS Expenditures $5,136,836 [c] Estimated Departmental Share of Citywide Overhead 5,494,621$ [c] Total $10,631,457
Estimated Non-Labor Per Hour Costs Based on Productive and OT Hours Total Note Estimated Non-Labor Expenses $10,631,457
Estimated Productive and Overtime Hours 340,302
Estimated Non-Labor Hourly Rate for OT Services $31
Est. Hours Estimated Cost of Service Cost Recovery Information Fee Description Police
OT Rate
[d]
Non-Labor
Rate Total Current Fee
Estimated Cost of
Service
Current
Cost Recovery Proposed Fee
Proposed
Cost Recovery Note
1 Special Requests for Police Services
a) Non-Profits / Community Sponsored Events 1.00 varies $31 varies overtime rate by rank/position;
plus admin fee
equal to 5% of
total overtime
paid
$103 73% overtime rate by
rank/position;
plus admin fee
equal to 5% of
total overtime
paid
73% [e]
b) All Others
i) Senior Police Services Officer 1.00 $46 $31 $78 $76 $78 98% $78 100% ii) Criminal Investigative Technician 1.00 $51 $31 $83 $81 $83 98% $83 100% ii) Officer 1.00 $72 $31 $103 $102 $103 99% $103 100%
iii) Corporal 1.00 $86 $31 $118 $116 $118 98% $118 100% iv) Sergeant 1.00 $98 $31 $129 $127 $129 98% $129 100%
v) Commander 1.00 $127 $31 $159 $157 $159 99% $159 100% [a] Assumes 1,768 annual productive hours per FTE. Assumes 164 FTE. [b] Source: FY 21/22 budget overtime expenditures (Acct #51150) for Patrol Project, divided by estimated overtime rate of $23. Estimated overtime rate represents top step rate for Police Officer. Rate is intended to serve as conservative estimate for purposes of this analysis. [c] Source: Hourly rate analysis.
[d] Represents overtime rate for top step as of July 1, 2021. [e] Current and proposed cost recovery are estimates shown for illustrative purposes only in order to provide City with order of magnitude information for decision making purposes. Actual cost recovery varies depending on position. Estimated cost recovery assumes top step officer overtime rate with 5% admin fee divided by calculated cost of service of top step overtime rate plus $20 non-labor rate.
Svc Cost - PD Special App - 196
This sheet intentionally blank
Police App - 197
Cost of Service Calculations - City Clerk
Cvr - Apdx B Clerk App - 198
City of Ventura Input cells shaded in gray
Cost of Service Study for Analyzing User and Regulatory Fees City Manager Department - City Clerk Division
Calculation of Hourly Rate for Requests for Public Information Services Calculation of Labor Rate *
Statistical Information Notes
Labor Expenditures 222,868$ [a],[b]
FTE 2.00 [b]
Annual Hours Per FTE 2,080
Productive Hours Per FTE 1,768
Total Productive Hours 3,536
Labor Rate Per Hour 63.03$
[a] Source: Salary Planner data for FY 21/22.
[b] Labor costs and FTE count for Assistant City Clerk and Deputy City Clerk. City Clerk is excluded from this calculation to err on the side of conservative. * The calculated hourly rate is intended to comply with Government Code 6253(b). The hourly rate shown represents only the labor costs of City Clerk personnel that typically perform reproduction services.
Hrly Rate - Clerk App - 199
City of Ventura Input cells shaded in gray
Cost of Service Study for Analyzing User and Regulatory Fees City Manager Department - City Clerk Division
Calculation of the Estimated Costs of Providing Fee Related Services Fee Description
Cost of
Service Notes
Current
Fee
Cost
Recovery
Proposed
Fee
Proposed
Cost Recovery
1 Black and White Copy - 8.5 x 11
Direct Labor 0.18$ [a]
Paper 0.01$ [b]
Printer/Copier Consumables 0.03$ [c]
Total 0.22$ 0.15$ 70% 0.15$ 70% 2 Black and White Copy - 11 x 17
Direct Labor 0.26$ [d]
Paper 0.03$ [e]
Printer/Copier Consumables 0.06$ [c]
Total 0.35$ 0.25$ 71% 0.25$ 71% 3 Color Copy - 8.5 x 11
Direct Labor 0.18$ [a]
Paper 0.01$ [b]
Printer/Copier Consumables 0.25$ [c]
Total 0.43$ 0.30$ 69% 0.30$ 69% 4 Color Copy - 11 x 17
Direct Labor 0.26$ [d]
Paper 0.03$ [e]
Printer/Copier Consumables 0.50$ [c]
Total 0.79$ 0.55$ 70% 0.55$ 70% 5 Flash Drive / DVD / CD
Direct Labor 21.01$ [f]
Flash Drive / DVD / CD 7.32$ [g]
Total 28.33$ 6.00$ 21% 6.00$ 21% 6 Document Certification 15.76$ [h] 10.00$ 63% 10.00$ 63% [a] Assumes 1 minute processing time for 6 page request or 10 seconds per page. [b] Source: Staples.com - Staples per case price of $51.99 plus tax for 5,000 sheets of paper. [c] Source: Xerox - US Cost per page assuming varying levels of coverage. [d] Assumes 15 seconds per page.
[e] Source: Staples.com - Staples per case price of $68.99 plus tax for 2,500 sheets of paper. [f] Assumes 20 minutes per request.
[g] Source: Staples.com - $33.99 plus tax for 5 flash drives. [h] Assumes 15 minutes per request.
Service Cost - Clerk App - 200