Vernon City Council
March 19, 2024

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Item 10 Page 67 of 221
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Western Allied Corporation

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EXHIBIT B
– SPECIAL PROVISIONS
Contract No 2023XXXX
EXHIBIT B – SPECIAL PROVISIONS

SPECIFIC FOR THIS PROJECT

CITY HALL HVAC SYSTEM IMPROVEMENTS
Contract No. 20240089
Western Allied Corporation

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Table of Contents
A. General .................................................................................................................................................. 3

1. Scope of Work .................................................................................................................................. 3

2. Length of Contract ............................................................................................................................ 4

3. Liquidated Damages ......................................................................................................................... 4

4. Delays and Extensions of time .......................................................................................................... 4

5. Quality of Work ................................................................................................................................ 5

6. Unit Prices ........................................................................................................................................ 5

7. Extra Work ........................................................................................................................................ 5

8. Compliance with Laws, Regulations, and Safe Practices .................................................................. 5 B. Construction Phase Specifications ......................................................................................................... 6

1. Scheduling of Work .......................................................................................................................... 6

2. Material Submittals .......................................................................................................................... 6

3. Weather Limitations ......................................................................................................................... 6

4. Construction Hours .......................................................................................................................... 6

5. Notification of Affected Residents/Businesses ................................................................................. 6

6. Notification of Utilities ..................................................................................................................... 7

7. Protection of the Public .................................................................................................................... 7

8. Noise Restrictions ............................................................................................................................. 7

9. Construction Order of Work ............................................................................................................. 8

10. Character of Workers ....................................................................................................................... 8

11. Examination of Site........................................................................................................................... 8

12. Mobilization...................................................................................................................................... 8

13. Dust Control ..................................................................................................................................... 9

14. Best Management Practices (BMP’s) ............................................................................................... 9

15. Temporary Water Meter .................................................................................................................. 9

16. Cleaning of Site During Construction ................................................................................................ 9

17. Sanitary Facilities .............................................................................................................................. 9

18. Final Cleaning of Site and Restoration ............................................................................................ 10

19. Contractor Responsibility ............................................................................................................... 10 C. Technical Specification ........................................................................................................................ 11 D. Contractor Qualifications .................................................................................................................... 19 E. DDC Reference List .............................................................................................................................. 19 Western Allied Corporation

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A. General

1. Scope of Work
This project consists of requesting proposals to perform the design / build a retrofit portion of an existing HVAC controls at City of Vernon City Hall.

1. Controls Retrofit
a. The 13 Zones served by the Trane Intellipac rooftop AC unit as well as the unit itself is an obsolete version of Trane Tracker. Some areas of the facility have recently been updated to a LON/BACnet Multi-protocol system. This project will expand the LON/BACnet Multi-protocol system to incorporate the following.
i.Trane SXHFC50 rooftop packaged unit on the east end of the building.

1. A new 20HP Variable Frequency Drive shall be provided and installed external to the RTU in a NEMA 3R enclosure. A shaft grounding device shall be added to the existing supply fan motor and the existing inlet guide vanes shall be locked in the fully open position.

2. All relevant points for enabling and controlling the RTU shall be brought into the BMS.

1. Outside Air Temperature

2. Return Air Temperature

3. Mixed Air Temperature

4. Supply Air Temperature

5. Building Static Pressure

6. Supply Fan Motor Status

7. Supply Fan VFD Status

8. Supply Fan motor amp draw

9. Supply Fan VFD fault

10. Supply Fan VFD speed

11. Relief Fan Status

12. Compressor Status

13. Hi Static Switch

14. Rooftop Unit Alarm
ii.(13) VAV zones served by the Trane RTU above

1. Space temperature

2. Leaving air temperature (where heating is present)

3. Airflow

4. Airflow set point.

5. Damper position
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6. Reheat valve position.
iii.The rooftop boiler plant which is adjacent to the Trane SXHFC50

1. Boiler enable.

2. Boiler status

3. Hot water supply & return temperature.
b. The multi-protocol system shall integrate seamlessly with the recently installed DDC system serving the City Hall basement, Council Chambers and 911 Dispatch.
i. Any brand of equipment may be used as long as it is multi-protocol compatible.
ii. Parts must be available on the open market.
iii. Support must be available from any multi-protocol certified contractor, without regard to manufacturer/ dealer affiliations. c. Contractor shall provide all necessary cabling for the installation of the new system. Conduit shall be provided were exposed to view or outdoors. d. MSTP backbone will not be allowed.

The technical specifications, contractor qualifications and references required are an integral part of the scope and will be a critical aspect to the evaluation of the proposals received.

Proposals that do not comply with the required technical specification, references or qualification will be disqualified and deemed non-responsive.

2. Length of Contract
All work in this project shall be completed within thirty (30) calendar days as specified in the Bidder's Proposal.

3. Liquidated Damages
In accordance with Section 6-9 of the Standard Specifications, for each consecutive calendar day in excess of the time specified for completion of the work, as adjusted in accordance with Section 6-9 of the Standards Specifications, the Contractor shall pay to the agency, or have withheld from monies due it, the sum of two hundred and fifty ($250) per calendar day.

4. Delays and Extensions of time
The provisions of Section 6-4 entitled "Delays and Extensions of Time" of the Standard Specifications shall apply except as modified and supplemented below.

The second paragraph of subsection 6-4.1 is hereby deleted and the following paragraph shall be inserted in its place:

No extension of time will be granted for a delay caused by the inability of the Contractor to obtain materials, equipment and labor, except as authorized by the City's Project Manager. The length of contract time stipulated includes any time which may be required to obtain materials, equipment and labor, and the Contractor in submitting a bid shall be deemed to have ascertained Western Allied Corporation

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the availability of materials, equipment and labor and considered same in his/her proposed construction schedule.

5. Quality of Work
The provisions of Section 3 entitled "Control of the Work" of the Standard Specifications shall apply. In addition, any work deemed unacceptable by the City's Project Manager, whether a cause is determined or not shall be repaired or replaced by the Contractor at his/her expense.

6. Unit Prices
All costs not covered by specific unit prices but required for a complete job in place, shall be included in the items most related to the work.

7. Extra Work
In the event the City and the Contractor are unable to negotiate an agreed price for extra work, which is acceptable to both parties, payment shall be made based on time and materials as follows: x Work by the Contractor: The following percentages shall be added to the Contractor's cost and shall constitute the markup for all overhead and profits:

1. Labor 33%

2. Materials 15%

3. Equipment Rental 15%

4. Other Items and Expenditures 15%
x Work by the Subcontractor: When all or any part of the extra work is performed by a subcontractor, the markup provided by the Contractor as mentioned above shall apply to the subcontractor’s actual costs. A markup of 5% of the subcontracted portion of each extra work may be added for the Contractor.

8. Compliance with Laws, Regulations, and Safe Practices The Contractor shall perform all work in a safe, competent manner and in accordance with all federal, state, and local statues, regulations, ordinances, rules, and governmental orders. The Contractor will be solely and completely responsible for the conditions of the job site, including safety of all persons and property during performance of the work. This requirement will apply continuously and not be limited to normal working hours. Inspection of the Contractor's performance by the City, its agents, or employees is not intended to include review of the adequacy of the Contractor's safety measures in or near the job site.

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B. Construction Phase Specifications

1. Scheduling of Work
The Contractor shall submit his/her work schedule to the City's Project Manager prior to the preconstruction meeting. The construction schedule shall show the sequence of work, critical path and estimated time for completion of each segment of work. This schedule must be reviewed and accepted by the City's Project Manager before the Contractor will be permitted to begin work. In addition, the Contractor shall submit a detailed schedule forecasting two weeks of work describing each day’s work. This schedule shall be updated and submitted to the City every other Monday during the construction period. The Contractor shall give 48 hours’ notice to the City's Project Manager prior to the start of the work.

2. Material Submittals
The Contractor shall provide all required submittals including, but not limited to the following: x Shop drawings x Materials and mix designs (submitted upon reward of the contract for review and approval before the construction); and
x Truncated domes (modify/update as needed)
The “Notice to Proceed” will not be issued to the Contractor until all the submittals have been reviewed and approved by the City.

3. Weather Limitations
Placement operations shall not be performed during wet conditions or if rain or cold conditions (less than 45°F) are imminent or predicted to exist at any time. “Imminent or predicted” is defined as being forecasted within a 48-hour period on the National Weather Service Web Site http://www.wrh.noaa.gov for the most representative and nearest location listed where placement is to begin and end.

4. Construction Hours
Work shall occur Monday-Thursday between the hours of 7:00 am to 4:00 pm unless otherwise specified by the City’s Project Manager.

5. Notification of Affected Residents/Businesses
The Contractor shall be responsible for distribution of the general information letter of the project to all affected residents and businesses. A project general information letter and sufficient copies thereof will be prepared by City staff for Contractor distribution to all residents, business establishments, and institutions fronting on or directly affected by the project.

The Contractor shall be responsible for distribution of said letter in handout form to all the appropriate residences and buildings in the subject area. Distribution shall be accomplished in a manner acceptable to the City's Project Manager and shall be five (5) working days prior to the beginning of construction operations in the immediate vicinity.

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In addition to the above, the Contractor shall be fully responsible for such other notifications as may be required related to necessary closures of streets, alleys, driveways, etc., or to unavoidable access or parking restrictions. These notifications shall apply where the closures and access or parking restrictions required in the performance of any work under this contract preclude any resident, tenant, or property owner from utilizing the premises or conducting business thereon in a reasonable and customary manner.

Additional notification to the affected businesses and residents shall be prepared by the City and distributed by the Contractor for roadway and driveway closures five (5) working days in advance of any construction work. No removal or excavation work is allowed until the additional notification has been distributed to the affected residents and businesses. If a Contractor is unable to adhere to his/hers schedule as indicated on his/hers written notification, then all the affected residents and places of business shall be re-notified of the revised schedule, in writing, as indicated above. Contractor costs for all of the above notifications shall be considered as included in the appropriate items of the Bid Proposal.

6. Notification of Utilities
The provisions of Section 402 entitled "Utilities" of the Standard Specifications shall apply. The Contractor shall contact the Underground Service Alert of Southern California (U.S.A.) at least three (3) working days in advance of the construction work.

7. Protection of the Public
The Contractor shall take such steps and precautions as his/her operations warrant to protect the public from danger, loss of life, loss of property or interruption of public services. Unforeseen conditions may arise which will require that immediate provisions be made to protect the public from danger or loss, or damage to life and property, due directly or indirectly to prosecution of work under the contract. Whenever, in the opinion of the City's Project Manager, a condition exists in which the Contractor has not taken sufficient precaution of public safety, protection of utilities, and/or protection of adjacent structures or property, the City's Project Manager will order the Contractor to provide a remedy for the condition. If the Contractor fails to act on the situation within a reasonable time period as determined by the City's Project Manager, or in the event of an emergency situation, the City's Project Manager may provide suitable protection by causing such work to be done and material to be furnished as, in the opinion of the City's Project Manager, may seem reasonable and necessary. The cost and expense of all repairs (including labor and materials) as are deemed necessary, shall be borne by the Contractor. All expenses incurred by the City for emergency repairs will be deducted from the final payment due to the Contractor.

8. Noise Restrictions
The Contractor may not operate certain power equipment, within a residential area or within a radius of five-hundred (500) feet from a residential area, except during the following times: x From 7:00 am to 4:00 pm, Monday through Thursday Western Allied Corporation

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x From 6:00 am to 5:00 pm on Saturday and Sunday
In addition, the noise level from the Contractor's operations shall not exceed eighty-five (85) dBA when measured within a one hundred (100) foot radius at any time.

9. Construction Order of Work
Work shall be scheduled so as to lessen the impact upon businesses. All construction shall conform to the latest edition of the Standard Specifications and shall proceed in a smooth, efficient, timely and continuous manner. As such, once construction is started in a work area, the Contractor will be required to work continuously in that work area until construction has been completed and the work area is open and accessible to both vehicular and pedestrian traffic in a manner approved by the City's Project Manager before the next stage of work will be allowed to begin.

Once construction is started in a work area, the Contractor shall not withdraw manpower or equipment from that work area in order to start construction in another work area if doing so, in the opinion of the City's Project Manager, delays the completion of the work presently under construction.

The Contractor shall maintain continuous access to all residents and businesses within the project limits, including drive approaches, unless the Contractor has obtained the approval of the City's Project Manager to close either such access or drive approach.

No stockpiling of material and construction equipment on public streets or sidewalks will be permitted on this project unless approved by the City's Project Manager. Material and equipment placed on public streets, sidewalks and on the construction, areas shall be used the same day.

10. Character of Workers
If any subcontractor or person employed by the Contractor shall fail or refuse to carry out directions of the City's Project Manager or shall appear to the City's Project Manager to be incompetent or act in a disorderly or otherwise improper manner, he/she shall be immediately discharged from the project on the request of the City's Project Manager, and such person shall not be reemployed on the work. If said individual has an ownership interest in the contracting entity, the City's Project Manager will serve written notice upon the Contractor and the Surety providing the faithful performance bond, in accordance with Section 6-8, "Termination of the Contractor by Default" of the Standard Specifications, demanding complete and satisfactory compliance with the Contract.

11. Examination of Site
The Contractor is required to examine the site and judge for themselves the location. Physical conditions, substructures and surroundings of the proposed work.

12. Mobilization
The cost of all preparatory work and operations for the multiple movements of personnel, Western Allied Corporation

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equipment, supplies, and incidentals to the project site must be included in the various bid items, and no extra compensation will be paid to the Contractor.

13. Dust Control
Throughout all phases of construction, including suspension of work, and until final acceptance of the project, the Contractor shall abate dust nuisance by cleaning, sweeping and sprinkling water, or other means as necessary when requested by the City. Failure of the Contractor to comply with the City's Project Manager cleanup orders may result in an order to suspend work until the condition is corrected. No additional compensation or extension of contract completion time will be allowed as a result of such suspension. The cost of furnishing and operating dust control during the construction project shall be included in the various bid items, and no extra compensation will be paid to the Contractor.

14. Best Management Practices (BMP’s)
The Contractor shall submit a copy of their Best Management Practices (BMPs) to the City Engineer for review ten (10) days prior to the beginning of any work.

The Contractor is hereby notified that specific construction practices in the Standard Specifications, Section 3-12.6.2, “Best Management Practices (BMPs)” are considered to be Best Management Practices. The Contractor shall implement and maintain such BMP’s as are relevant to the work, and as are specifically required by the Plans or Special Provisions. The Contractor shall not commence activity until the BMP submittal has been reviewed and approved.

15. Temporary Water Meter
If necessary, the Contractor shall obtain a temporary water meter from the City of Vernon Water Department by placing a deposit of $1,000. Contractor shall pay for all water used.

Contractor shall not relocate the service. The Contractor shall call the City of Vernon Water Department to relocate the service and will be charged fifty dollars ($50.00) for each relocation.

16. Cleaning of Site During Construction
During construction, all existing improvements, including pavement, sidewalk, curb and gutter, adjacent to the work area shall be swept free from soils, gravel, dirt or debris on a daily basis.

The Contractor is responsible for maintaining all sidewalk, curb and gutter areas within the construction zone free from loose materials at all times.

17. Sanitary Facilities
The Contractor shall furnish and maintain sufficient sanitary facilities by the worksites for the entire duration of construction activities. The cost of furnishing and maintaining sufficient sanitary facilities shall be included in the various bid items, and no extra compensation will be paid to the Contractor.

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18. Final Cleaning of Site and Restoration
The Contractor shall be responsible for cleaning and restoration of all damaged existing improvements such as sidewalk, driveway, curb and gutter, and private property at no cost to the City. The Contractor shall remove all loose aggregates by sweeping all the sidewalks and gutters. The cost of furnishing and operating such sweeping after the construction of the project must be included in the various bid items, and no extra compensation will be paid to the Contractor.

19. Contractor Responsibility
The Contractor shall be responsible for the final product and shall make any quality control, adjustments and corrections necessary to obtain the final product accepted by the City's Project Manager. The Contractor shall perform process and quality control sampling and testing and exercise management control the work of his/her subcontractors, technicians and workers to ensure that the milling, transporting, spreading, compaction, and finishing processes conform to these Specifications. The City's Project Manager shall have unrestricted access to the laboratory, sampling, testing sites, and all information resulting from mix design and quality control activities.

All Quality Control testing results shall be submitted to the City's Project Manager on a daily basis.

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C. Product Installation and Technical Specification
DDC Technical Specification
The following network controls specification is a full performance and functional description of a controls system. It does not mandate any particular component manufacturer. It does clearly define the system performance and functional requirements necessary to ensure the following:

1. Delivery of an open, interoperable system.

2. Delivery of a fully serviceable system where the owner “owns” their system.

3. Removes the typical vendor closed proprietary system elements.

4. Ensures the controls contractor delivers a working system in which the owner has all of the training, software, and tools to perform their own maintenance, upgrades and service if they should choose to do so.

5. Provides a path for fair competitive bidding on multiple phases of the system.

6. Provides for competitive bidding on the initial installation of the system as well as future service contracts.

This specification is to be implemented in conjunction with the accompanying equipment minimum points list. No existing control drawings exist. The contractor will be responsible for determining existing inputs & outputs, physical locations of controllers and the existing sequence of operation. The existing sequence of operation may be used as a basis for the new sequence. The sequence of operation shall appear (in clear text) on the plans to be produced by the contractor (both construction and record drawings) and be stamped by an engineer licensed in the state of California. Construction and record drawings shall show field wiring of all components, as well as the labeling methodology by which all terminations shall be labeled. The drawings shall also include the points list with appropriate labeling notes. Please note that no final payment will be made until all drawings are complete and all terminations are labeled. Owner instruction shall consist of three (3) four-hour sessions, separated by at least one week so the owner can accumulate operating experience prior to the next session. In addition, unlimited telephone support will be included without charge during the warranty period (one year), without the need for a service agreement of any kind.

Control System Specification
I. Project Description and Scope

1. This section defines the Basic Materials and Methods to be provided by the Controls Contractor and used in the installation of network control products to provide the functions necessary for control of the various systems on this Western Allied Corporation

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project. Please be advised that the requirements of this specification will be strictly enforced. Systems that do not meet the requirements of the specification as outlined below will not be accepted.

2. The control system shall utilize an open, industry standard networking communication protocol and network management system to provide direct access to each device. All messaging on the system shall provide direct peerto-peer communication capability and provide for device level interoperability. The system shall implement a logical flat, physically tiered architecture model in order to ensure interoperability and remove any closed system elements.

3. No closed network communication elements will be allowed and will be strictly enforced. No non-open communication to devices from network tools, host interfaces, or enterprise level applications will be permitted.

4. All data flow on the network shall be fully published and documented. No vendor specific closed communication will be allowed.

5. The system shall consist of interoperable devices, standard routers, standard network interfaces, standard IP communications (if required), and open user interfaces. No closed system components will be permitted including custom gateways (unless expressly defined below), logically tiered hardware or software architecture elements, or closed system tools.

6. All systems and subsystems shall be capable of being serviced and maintained internally or by a third party service organization. Under no circumstances shall any hardware or software be implemented such that the City will not be able to provide access to a service organization of our choice.

7. The contractor shall supply all hardware, software, databases, configuration tools, commissioning tools, analysis tools, and software plugins on this project to the owner. All tools shall be properly licensed and conveyed. All original software, software keys, and licenses shall be conveyed such that the owner shall have full access and usage rights to all components.

8. The contractor shall follow all industry standards and relevant guidelines for the control network, device selection, network wiring, configuration, and commissioning.

9. This project may be part of a multi-phase project and, as such, nothing delivered shall force the owner to require contracting to the original contractor for future phase work. All elements of the control system shall be delivered such that any alternate contractor will be able to add, modify, or enhance the existing system without the need for the original contractor.

10. All hardware supplied shall be available for purchase directly by the owner or the owner’s agent at industry competitive pricing for future spare parts. The owner shall have the right to purchase spare parts at any time directly from the contractor or the contractor’s assigned agent without the need for any future integration contract.

11. The contractor shall demonstrate their ability and intent to fully complete this project as specified. No alternate bids or exceptions will be accepted.

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The contractor shall demonstrate their knowledge, ability, and experience in providing the system as specified.

12. No system will be accepted that is not supported locally by multiple contractors.

II.Control Devices

1. Communications media
I. Transformer isolation – all devices shall be isolated from the network using a transformer isolated transceiver capable of common mode rejection to ensure network reliability and that a power surge on the communication buss will not take down the entire network.

II. All devices shall implement polarity insensitive transceivers in order to reduce mis-wiring.

III. Devices using twisted pair wiring shall operate at the same bit rate (minimum of 78Kbps) to ensure interoperable device to device communication.

2. Communication protocol
I. International Standard Protocol - Devices shall utilize a common ISO/IEC listed open communication protocol. All devices on the network shall implement the full protocol stack. No partial or limited protocol stack implementations will be accepted in order to ensure reliable full communication between devices, improve installation time, and reduce field engineering.

II. Network security – all devices shall implement a native communication security mechanism such as device authentication at the device level to prevent unauthorized access on the network.

III. All devices shall implement peer-to-peer communication protocol. No master slave protocol implementations will be acceptable. Reduce single point of failure.

3. Device Network Management
I. All devices shall be configurable via an open network management tool.

No explicit addressing will be allowed in order to prevent proprietary devices being installed on the open network.

II. Devices shall not implement the use of DIP switches for network addressing in order to prevent mis-addressing.

III. All devices shall include a unique physical node address stored on nonvolatile memory on the device to prevent the possibility of two devices having the same address and causing network communication problems.

IV. All complex devices shall be delivered with a device software configuration plugin capable of being run from any standard network Western Allied Corporation

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management tool. No proprietary configuration communication mechanisms will be allowed. Plug-in software shall be supplied for each device. A backup of all plugin software for each device shall be provided on optical media.

V. All devices shall be capable of identifying themselves via a visual indicator if requested to by a network management or commissioning tool.

VI. All devices configuration and applications shall be able to be updated over the network. In no cases shall a device have to be physically removed from the network in order to be updated with new software or configuration.

4. Programming of Devices
I. Programmable devices shall be programmed with an openly available programming tool.

II. Device programming tools shall be fully licensed and conveyed at contract sign off.

III. Programmable devices shall follow open standard interoperability guidelines. No closed or proprietary interfaces to programmable devices will be allowed.

IV. Once programmed a programmable device shall interoperate as any other application specific device on the network. No closed or proprietary communication to programmable devices will be allowed.

V. Field programmability of devices must be provided.
a. Device programming tools shall be able to run on the Operator Workstation (see Operator Workstation Computer requirements) III. System Infrastructure

1. Wiring
I. The network infrastructure shall consist of a two wire, polarity insensitive twisted pair network. All devices shall connect directly to the twisted pair network as peers. No home run wiring will be acceptable.

II. Wiring capable of bus, start or loop wiring with single termination when wired in a “free wiring” setup. Bus wiring may be used to extend the length of the network where appropriate. Double termination is required if bus networking is used in order to improve network communication reliability.

III. Network wiring shall consist of a twisted pair, unshielded, polarity insensitive structure such that wiring issues are minimized.

IV. Wiring lengths shall conform to the industry published guidelines with a minimum of 20% headroom on each segment in order to allow for future network enhancements. Example: If the network wiring guidelines call for Western Allied Corporation

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EXHIBIT B
– SPECIAL PROVISIONS
Contract No 2023XXXX
a maximum of 500 meters per segment, wiring shall consist of 20% less than 500 meters or a total of 400 meters.

V. The maximum number of devices per wiring segment shall be 80% of the published maximum in order to provide for future expansion. Example: if the published wiring guidelines allow for 64 devices per segment, the maximum allow will be 80% of 64 or 51 devices maximum.

2. Connectivity
I. Network segments shall be connected by a standard layer-3 transparent router. No gateways or application specific routers will be permitted to reduce the engineering customization and proprietary hardware interfaces.

II. Logical network routers shall have the capability of forwarding and blocking messages relevant for each segment of the network in order to maximize network traffic capabilities.

III. A maximum of one (1) physical layer repeater is allowed per segment in order to extend the length of the segment. The maximum number of nodes on the segment shall not exceed the defined limits including future expansion limits.

IV. A network interface shall be provided at each connectivity point to a host computer. The network interface shall be configured in the same manner as any other device on the network. No Master/Slave interfaces are allowed to reduce the potential for single point of failure and heavy traffic loading.

IV. Network Management
I. All devices on the network shall be installed by a single, common, network management tool.

II. Network management tools shall create one common network database for all devices within the domain (system). An accurate, up to date copy of the network management database shall be delivered on optical media at contract sign off.

III. The network management tool shall run on a Windows PC and be provided with the current software version. A fully licensed version of the software shall be conveyed at contract sign-off including any license keys or software security. The software shall be the property of the owner. All rights to use the software shall be properly conveyed to the owner.

IV. Provide a computer system which shall properly and fully run the network management software, store the network database, and provide full configuration capability of all devices on the network.

V. Complex application specific devices shall be configured using a network management software plugin in order to improve the commissioning time of each device.

Western Allied Corporation

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EXHIBIT B
– SPECIAL PROVISIONS
Contract No 2023XXXX
V. User Interfaces
i. Contractor shall provide an operator workstation (PC) running a current version of the Windows Operating Systems. A keyboard and minimum 24” flat screen color monitor shall be included.
ii. The operator workstation shall have the ability to monitor, control, diagnose, and display all data as defined in the Points List. Capabilities shall be indicated as: Monitored, Controlled, Displayed, Trended, Alarmed, Override, or Reported. As a minimum, the graphical webpage interface will include the following: Home page with main navigation menu; Floor plans showing all zoning and sensor locations; Typical VAV box graphic; Typical AHU graphic; Hot water system graphic; Chilled water system graphic. iii. All host computer software shall be fully licensed. Software shall include original Optical Media of each application. All applications shall be property of the project owner. All software keys, licenses, dongles, etc. shall be conveyed at contract sign off.
iv. Host software shall not have an closed (non-open) interface to any hardware.

No explicitly addressed communication will be allowed. All communication to devices shall follow industry open standards. No vendor lock-in will be allowed.
v. The contractor shall prove and verify that all host software to hardware communication is open and interoperable to the satisfaction of the owner/engineer.
vi. The graphical user interface shall be web based and cross browser compatible.

VI. IP and Enterprise Connectivity
i. The control network shall interface and connect to the data network using industry standard interfaces. No proprietary closed interfaces will be allowed.
ii. Data connections from the control network to the data network shall use standard protocol tunneling mechanisms to ensure data integrity.

Protocol translators that modify the data values, ranges, resolutions, will not be accepted.
iii. Contractor shall supply all necessary data network elements needed to ensure a fully functioning system including tunneling routers, network interfaces, firewalls, switches, IP routers.
iv. Contractor shall interface with owners IT department to define any and all IP needs for this system.
v. Connectivity to the enterprise network shall ensure data integrity, reliability, performance, and security. Contractor to interface with Western Allied Corporation

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EXHIBIT B
– SPECIAL PROVISIONS
Contract No 2023XXXX
owners enterprise personnel to ensure system functionality. Details of the enterprise and data network requirements are defined in a separate section of this spec.

VII. Network Reliability
i. Provide a comprehensive analysis of all control networking capabilities showing that all communication is in acceptable ranges. Provide a network analysis summary for each channel for a typical 24 hour period during system full operation showing that all communication is within acceptable limits and that there are no network sizing issues, device communication issues, wiring issues, or bandwidth issues. ii. Deliver a fully licensed network analysis tool as part of the system with completed documentation and demonstration on its use.

VIII. Security
i. The system shall employ a high degree of network security in order to prevent tampering.
ii. Control Network
iii. Each controller on the control network shall incorporate a network security algorithm at the protocol layers such as message authentication or message encryption.
iv. Devices with high degree of security shall have the option to have their security feature enabled. Other devices shall have the option to turn off their security process in order to improve system performance. v. The system detailed points list shall define which network communication elements shall employ the communication security. vi. Data Network
vii. The data network shall follow standard Ethernet TCP/IP security protocol options such as firewalls, ND5, HTTPS, secure socket layer and more.

Refer to the data network requirements.

IX. Warranty
I. The contractor shall provide a full and complete system warranty (nonprorated, parts & labor) for a period of one (1) year commencing after final project sign off.

II. Contractor warranty shall provide full system functionality, parts replacement, labor, software and hardware upgrades necessary in to ensure full system functionality during the warranty period.

X. Support
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EXHIBIT B
– SPECIAL PROVISIONS
Contract No 2023XXXX
i. Contractor shall provide full telephone support for the warranty period without additional cost.

XI. Serviceability
i. The contractor shall provide a fully serviceable system with complete access to all system components, controllers, sensors, actuators, panels, wiring junction boxes. All elements of the system must be accessible by maintenance staff.
ii. Ensure all cabinets, enclosures, and installations are accessible without hindrance. Provide all cabinet keys with clear indications to their location.
iii. No contractor or vendor proprietary service tools will be allowed. All service tools shall be included as part of this bid.

XII. Training
I. Training shall be provided on the full operation of the control system.

II. Training shall be provided for all network management, commissioning tools, and network diagnostic and analysis tools.

III. Training shall be provided on the system architecture, basic protocol capabilities, and servicing of the system
IV. Training shall be provided on all device configuration and programming tools.

XIII. Integrator Qualifications
i. The network system integrator shall be Certified System Integrator according to published proficiency requirements and industry best practices. Integration contractor shall provide a copy of their credentials.
ii. The network system integrator shall employ at least two Certified Professionals. Provide the credentials of at least two employees who will be responsible for this project. Credentials shall demonstrate industry best practices for proficiency in the core networking technology provided and shall be up to date.
iii. Provide training certificates from key personnel responsible for this project showing class taken and completion date.
iv. Provide professional resumes for all key personnel responsible for this project.
v. Provide at least two similar prior job examples demonstrating a competent level of knowledge, proficiency, and experience. vi. Integrator shall be fully licensed to perform the intended work. Provide a copy of any and all relevant contractor licenses.

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EXHIBIT B
– SPECIAL PROVISIONS
Contract No 2023XXXX
XIV. System Functionality
i. Deliver a fully functioning, complete, serviceable system. ii. All devices shall be fully programmed and commissioned, and all systems and subsystems shall be demonstrated to be fully operational. iii. The contractor must include all overtime costs necessary to accomplish any shutdowns during either the holiday closure or over weekends.

The City will provide mechanical PDF plans and equipment schedules of the existing penthouse HVAC system as well as PDF floor plans of the areas that will require zone level controls retrofit.

D. Contractor Qualifications
Due to the requirement to be proficient in both the old control system and the new control system during the phased conversion, the contractor will possess the qualifications noted later in the specification for each system.

The bid documents include a requirement to list three (3) reference sites where the contractor has a minimum of three years’ experience supporting the specified new control system and two (2) reference sites where the contractor has a minimum of three years’ experience supporting the existing system. Failure to provide the information noted above will result in the proposal being considered non-responsive.

Contractors wishing to submit a proposal shall be able to demonstrate all the following:

1. Minimum 10 years in business under the same name, continuously installing the specified control system.

2. Evidence of full in-house capability for engineering (including at least one mechanical engineer licensed by the state of California), engineered drawings, programming, commissioning, and service support.

Construction and record drawings will bear the stamp of an engineer employed by the successfully awarded contractor.

3. Multi-Protocol System Integrator Certification.

E. DDC Reference List
Provide three (3) reference installations utilizing the specified multi-protocol controls with graphically driven, web-based user interfaces. Site locations and contact person with telephone number must be listed.

1.) Site:

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EXHIBIT B
– SPECIAL PROVISIONS
Contract No 2023XXXX
Contact:

2.) Site:

Contact:

3.) Site:

Contact:

Provide two (2) reference installations utilizing the existing Trane controls as described above.

Site locations and contact person with telephone number must be listed.

1.) Site:

Contact:

2.) Site:

Contact:

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Western Allied Corporation

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NOTICE INVITING BIDS
for

CITY HALL HVAC SYSTEM IMPROVEMENTS
in the
City of Vernon
One original sealed bid must be signed and submitted prior to 2:00 p.m., Wednesday, November 1, 2023 to the City Clerk’s Office, City of Vernon, 4305 Santa Fe Avenue, Vernon, CA 90058, (“Bid Deadline”).

All bids shall be enclosed in sealed envelopes, distinctly marked “Bid” with the title of the bid and the bidder’s name and address appearing on the outside.

Bids shall be clearly titled and should be mailed or delivered in person before 2:00 p.m., Wednesday, November 1, 2023, on the Bid Deadline. LATE SUBMITTALS WILL NOT BE ACCEPTED. Bids will be opened in the City Clerk’s Office at 2:00 p.m., Wednesday, November 1, 2023. At the bid opening, the City Clerk shall open bid packages and acknowledge the receipt of Bids. Once all Bid Packages are opened and announced, the contents (collectively, the “Completed Bid Forms” and the uncompleted forms, the “Bid Forms”) will be made available for public review.

Except as set forth in Paragraph 22 (“Public Records”), the Completed Bid Forms, once removed from the Bid Packages by the City Clerk, will be a matter of public record.

Bid Documents, Plans and Specifications are available at no charge at www.cityofvernon.org/planetbids. (If appropriate) Pre-Bid Meeting:

A pre-bid meeting to answer any questions regarding the project plans and specifications is scheduled for at 10: 00 am, Tuesday ,October 17, 2023 in the Public Works Department, 4305 Santa Fe Avenue, Vernon, California. This meeting is to answer any questions regarding the project plans and specifications.

Attendees must adhere to the State and local guidelines regarding COVID-19, including applicable industry guidelines for construction sites. Attendance is mandatory.

City of Vernon Contact Person: Public Works Department
Attention: Kenneth Jackson, Facilities Supervisor
Phone: (323) 583-8811 ext. 216
Email: [email protected]
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Mandatory Qualifications for Bidder and Designated Subcontractors:

A Bid may be rejected as non-responsive if the Bidder fails to meet the essential requirements for qualification.

General Scope of Work:

The contractor shall furnish labor, materials, equipment, services, and specialized skills to perform work involved in the Project. The Work in the Bid is defined in the Project Drawings and Specifications and will generally include: performing the design and retrofitting of a portion of their existing HVAC controls at City Hall.

The work shall be done in accordance with the Special Provisions, attached as Exhibit B. In the event of any conflicts, refer to the Procedure of Contract Documents” contained in General Conditions, Section 1.10.

Mandatory Qualifications for Bidder and Designated Subcontractors:

A Bid may be rejected as non-responsive if the Bid fails to document that Bidder meets the essential requirements for qualification. As part of the Bidder’s Statement of Qualifications, each Bid must establish that:

Bidder satisfactorily completed at least (3) prevailing wage public contracts in California; each comparable in scope and scale to this Project, within (3) years prior to the Bid Deadline and with a dollar value in excess of the Bid submitted for this Project. In addition, if the Bidder intends to self-perform the HVAC modification , Bidder shall satisfy the mandatory qualifications described in the Specialty Contractor Statement of Qualifications applicable to such Work and submit the completed forms with the Bid.

Subcontractors listed for the HVAC work must satisfy the mandatory qualifications described in the Specialty Contractors’ Statements of Qualifications applicable to the Work to be performed by each Subcontractor and Bidder must submit the completed forms with the Bid.

Other Bidding Information:

1. Contract Time: This Work must be completed within thirty (30) calendar days from the date of commencement as established by the City’s written Notice to Proceed.

2. Amount of Liquidated Damages: $ 250 per calendar day.

3. Bidding Documents. Bids must be made on the Proposal Form contained herein.

4. Engineer’s Estimate. An Engineer’s Estimate of the cost of construction of this Work has Western Allied Corporation

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been prepared. Said estimate is in the range of $400,000 to $450,000.

7. Acceptance or Rejection of Bids. The City reserves the right to reject any and all bids, to award all or any individual part/item of the bid, and to waive any informalities, irregularities or 1technical defects in such bids and determine the lowest responsible bidder, whichever may be in the best interests of the City. No late bids will be accepted, nor will any oral, facsimile or electronic bids be accepted by the City.

8. Contractor’s License. At the time of the Bid Deadline and at all times during performance of the Work, including full completion of all corrective work during the Correction Period, the Contractor must possess a California contractor’s license or licenses, current and active, of the classification required for the Work, in accordance with the provisions of Chapter 9, Division 3, Section 7000 et seq. of the Business and Professions Code. In compliance with Public Contract Code Section 3300, the City has determined that the Bidder must possess the following license(s): Multi-Protocol System Integrator Certification. Minimum 10 years in business under the same name, continuously installing the specified control system. Evidence of full in-house capability for engineering (including at least one mechanical engineer licensed by the state of California), engineered drawings, programming, commissioning and service support.

Construction and record drawings will bear the stamp of an engineer employed by the successfully awarded contractor.

The Bidder will not receive a Contract award if at the time of submitting the bid, the Bidder is unlicensed, does not have all of the required licenses, or one or more of the licenses are not current and active. If the City discovers at the time of the Bid Deadline that Contractor is unlicensed, does not have all of the required licenses, or one or more of the licenses are not current and active, the City may reject the Bid, cancel the award, declare the Bid Bond as forfeited, keep the Bid Bond’s proceeds, and exercise any one or more of the remedies in the Contract Documents in addition to those provided by law.

9. Subcontractors’ Licenses and Listing. Bidders must list each Subcontractor whom the Bidder must disclose under Public Contract Code Section 4104 (Subcontractor Listing Law), and the Bidder must provide all of the Subcontractor information that Section 4104 requires (name, address, license number, public works contractor registration number issued pursuant to Labor Code Section 1725.5, and portion of the Work). An inadvertent error in the license number or public works contractor registration number will not be considered nonresponsive if corrected within 24 hours after the bid opening. In addition, the City requires the Bidder to list the dollar value of each Subcontractor’s labor or services. The City reserves the right to review and disqualify any proposed Subcontractor. The City’s disqualification of a Subcontractor does not disqualify a Bidder. In such case, prior to and as a condition to award of the Contract, the successful Bidder shall substitute a properly licensed and qualified Subcontractor— without an adjustment of the Bid Amount. At the time of the Bid Deadline and at all times during performance of the Work, each listed Subcontractor’s license must be current and active for the portion of the Work listed and shall hold all specialty certifications required for such Work.

11. Bid Forms and Security: Each Bid must be made on the Bid Forms obtainable at the Public Works Department . Each Bid shall be accompanied by a cashier’s check or certified check drawn on a solvent bank, payable to “City of Vernon,” for an amount equal to ten percent (10%) of the total maximum amount of the Bid. Alternatively, a satisfactory corporate surety Western Allied Corporation

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Bid Bond for an amount equal to ten percent (10%) of the total maximum amount of the Bid may accompany the Bid. Said security shall serve as a guarantee that the successful Bidder will, within fifteen (15) calendar days after the date of the award of the contract, enter into a valid contract with the City for said Work in accordance with the Contract Documents.

12. Bid Irrevocability. Bids shall remain open and valid for ninety (90) calendar days after the Bid Deadline.

13. Substitution of Securities. Pursuant to California Public Contract Code Section 22300, substitution of securities for withheld funds is permitted in accordance therewith.

14. Prevailing Wages. This Project is a “public work” as defined in California Labor Code Section 1720. Contractor awarded this Contract, and all Subcontractors of any tier shall not pay less than the minimum prevailing rate of per diem wages for each craft, classification, or type of worker needed to perform the Work. The Director of Industrial Relations of the State of California, pursuant to the California Labor Code, and the rates determined by the California Director of Industrial Relations are available online at www.dir.ca.gov/DLSR/PWD/.

15. Payroll Records. Pursuant to SB 854, Contractor and any Subcontractors shall furnish electronic certified payroll records directly to the Labor Commissioner (aka Division of Labor Standards Enforcement).

16. Registration with the Department of Industrial Relations (DIR). No contractor or subcontractor may be listed on a bid proposal for a public works project unless currently registered and qualified (including payment of any required fee) with the DIR pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)]. No contractor or subcontractor may be awarded a contract for public work on a public works project unless currently registered and qualified (including payment of any required fee) with the DIR pursuant to Labor Code section 1725.5. This project is subject to compliance monitoring and enforcement by the DIR.

Carlos Fandino
City Administrator
Dated: (Approved as to form by the City Attorney’s Office) Published:


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City of Vernon
Instructions for Bidders
Project: CITY HALL HVAC SYSTEM IMPROVEMENT
CONTRACT NO. 20240089
for the Department of Public Works
City personnel with whom prospective bidders will deal with are:

Kenneth Jackson, Facilities Supervisor, Public Works Department, 4305 Santa Fe Avenue, Vernon, CA 90058 (323) 583-8811 ext. 216
Bid opening date and time: 2:00 p.m., Wednesday, November 1, 2023 (“Bid Deadline”).

Bids will be received and opened at the Office of the City Clerk, 4305 Santa Fe Avenue, Vernon, CA 90058.

The bid must be received by the City Clerk’s Office prior to the time set for bid opening. A bid received by the City Clerk’s Office after the time set for the bid opening is a non-responsive bid and shall not be considered.

GENERAL BID REQUIREMENTS
To be considered, a bidder must strictly follow the format for bids in the specifications. Bids must be binding and firm. Any bids may be withdrawn before bid opening, but bids shall remain open and valid for ninety (90) calendar days after the Bid Deadline.

1. CONTRACTORS LICENSE
The Bidder must possess a valid State of California Contractors License and must list type in the classification(s) specified in the Notice Inviting Bids at the time of the Bid Deadline and at all times during the performance of the Work, except as otherwise provided in California Business and Professions Code Section 7028.15.

2. INTERPRETATION OF BIDDING DOCUMENTS, SPECIFICATIONS AND

ADDENDA
A. If any Bidder contemplating submitting a Bid is in doubt as to the true meaning of any part of the Bidding Documents, or who finds discrepancies, errors or omissions therein or who finds variances in any of the Bidding Documents with applicable law, such Bidder shall at once submit a written request for an interpretation or correction thereof to the City’s representative identified in the Notice Inviting Bids, or other designated individual. All Bidders shall submit such written requests to City not less than ten (10) calendar days prior to the Bid Deadline. The person or entity submitting the request shall be responsible for its prompt delivery to City’s Contact Person identified in the Notice Inviting Bids.

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Any Addenda so issued must be acknowledged in the Bid and the cost of performing Work described in the Addenda shall be included in the Bid. Bidder’s failure to acknowledge receipt of all Addenda may result in rejection of the Bid as nonresponsive. No person is authorized to render an oral interpretation or correction of any Bidding Documents and no Bidder may rely on any such oral interpretation or correction issued by the City. The City shall not be responsible for any other explanation or interpretation of the Drawings or Specifications, or for any oral instructions. City reserves the right to extend the Bid Deadline by issuing an Addendum to Interested Bidders no later than 72 hours prior to the Bid Deadline.

Bidders shall use complete sets of Bidding Documents in preparing Bids; City shall not assume responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

B. Addenda will be made available for inspection at
www.cityofvernon.org/planetbids. Each Bidder shall ascertain prior to submitting a Bid that the Bidder has received all Addenda issued and the Bidder shall acknowledge their receipt in the Bid.

3. OBTAINING DRAWINGS AND DOCUMENTS
Bidder may secure Bidding Documents only from the location specified in the Notice Inviting Bids. City will maintain a list of persons who obtained a copy of these Specifications (“Interested Bidders”). Only Interested Bidders will receive Addenda, if so issued.

4. BID FORMS – SUBMITTAL
A. The Bids shall be made on the forms provided herein with all blank spaces properly filled in.

B. The phraseology shall not be changed, and no additions shall be made to the items mentioned herein. Unauthorized conditions, exemptions, limitations, or provisions attached to a Bid will render it informal and may cause its rejection. All forms requiring specific information shall be completed with all applicable information for a Bid to be considered responsive.

C. Include all Bid Forms, properly executed, and intact on forms provided. Enclose the Bid Forms in a sealed envelope; type or print on the envelope "BIDS for" followed by the title and Specification Number and the date and time of the Bid Deadline, and the Bidder's name and address. The envelope may be mailed, hand delivered, or delivered by courier or package delivery service.

D. One Original Bid shall be hand delivered, delivered by courier or package delivery service to the Office of the City Clerk, City of Vernon, 4305 Santa Fe Avenue, Vernon, CA 90058.

E. Bids received after the Bid Deadline or at any place other than the Office of the Any interpretation or correction will be made only by Addendum issued by the City and a copy of such Addendum will be delivered to all Interested Bidders of record.

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City Clerk will not be considered.

5. BID FORMS – AUTHORIZED SIGNATURES
A. The full name, business address, zip code, and business telephone number, with area code of the individual, partnership, joint venture, or corporation submitting the Bid shall be typewritten or legibly printed on the Bid Forms. The Bidder shall sign the form with his/her usual wet ink signature.

B. Sole Proprietorship: An individual shall sign.

C. Partnership (General or Limited): A partner shall sign for a partnership; the partner shall give the names and addresses of all partners.

D. Corporation: An officer shall sign for a corporation. The corporate name must be attested by the corporate seal. The names and titles of the president and all officers of the corporation who are authorized to sign the Bid Forms must be listed in an authenticated Incumbency Certificate signed by the corporate secretary. A signature other than a corporate officer’s will be accepted only if an authenticated Incumbency Certificate is attached.

E. Joint Venture: Bidders shall use the appropriate section(s) listed above in B-D, based on their applicable situation.

6. BID FORMS – SCHEDULE OF BID PRICES
A. The Bidder shall include in his/her Bid price(s) any and all expense or costs that may be necessary to complete the project in accordance with the requirements of the Contract. The cost of all mobilization, preparatory work and operations for the multiple movements of personnel, equipment, supplies, and incidentals to the various project sites must be included in the various bid items, and no extra compensation will be paid to Contractor.

B. The Bidder shall state for each item on the Schedule of Bid Prices form, in clearly legible figures, the Base Bid, the alternates, and the unit price and item total or lump sum, as the case may be, for which he/she proposes to supply labor, materials, and equipment and to perform the Work. Bids must not contain any erasures, interlineations, strike-throughs or other corrections unless the same are suitably authenticated by affixing in the margin immediately opposite such erasure or correction the initials of the person(s) signing the Bid. If any Bid, or portion thereof, is determined by the City to be illegible, ambiguous or inconsistent, City may reject such a Bid as being non-responsive.

C. In the case of a unit price item, the amount set forth, as the item total shall be the product of the estimated quantity times the unit price Bid. In the event of a discrepancy between the unit price Bid and the item total, the unit price shall prevail; however, if the unit price is ambiguous, unintelligible, or uncertain for Western Allied Corporation

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any cause, or is omitted, or is the same amount as the entry for the item total, then the item total shall prevail and shall be divided by the estimated quantity for the item and the price thus obtained shall be the unit price. Where so indicated by the makeup of the Bid Form, sums shall be expressed in both words and figures, and in case of discrepancy between the two, the amount written in words shall govern.

D. All requested Alternates, if any, shall be Bid. See the Schedule of Bid Prices for more information and the list of Bid Alternates, if any. If no change in the Base Bid is required, enter “No Change.”

7. BID SECURITY
A. Each Bid shall be accompanied by cash or a cashier’s check or a certified check, drawn on a responsible bank doing business in the United States payable to the City, or a satisfactory Bid Bond in favor of the City executed by the Bidder as a principal and a California admitted surety company (as defined by California Code of Civil Procedure §§995.120 and 995.311) as surety (“Bid Security”).

B. All bonds must be issued by a California admitted surety insurer with the minimum A.M Best Company Financial strength rating of “A:VII” or better. Bonds issued by a California admitted surety not listed on Treasury Circular 570 will be deemed accepted unless specifically rejected by the City. Bonds issued from admitted surety insurers not listed in Treasury Circular 570 must be accompanied by all documents enumerated in California Code of Civil Procedure Section 995.660. All such bonds must be accompanied by a power of attorney from the surety company authorizing the person executing the bond to sign on behalf of the company. If the bonds are executed outside the State of California, all copies of the bonds must be countersigned by a California representative of the surety. The signature of the person executing the bond on behalf of Surety must be acknowledged by a Notary Public as the signature of the person designated in the power of attorney.

C. Bid Security shall be in an amount not less than 10% of the Base Bid. Any Bid submitted without Bid Security will be rejected as non-responsive. The Bid Security shall be given as a guarantee that the successful Bidder will execute the Contract and will provide the insurance, bonds and other required forms within fourteen (14) calendar days after award of the Contract. Bidders will be entitled to return of Bid Security except when a successful Bidder forfeits its Bid Security. A forfeit may occur, for example, if the successful Bidder withdraws its Bid prior to the expiration of ninety (90) calendar days after award of the Contract; attempts to withdraw its Bid when the requirements of Public Contract Code § 5101 et seq. are not met; or refuses or fails to execute the Contract and provide the required bonds, insurance or certificates within fourteen (14) calendar days after award of the Contract. In any one or more of these events, if City awards the Contract for the Work to the next lowest responsible Bidder, the amount of the original lowest Bidder’s security shall be applied to the Contract Price differential between the lowest Bid and the second lowest Bid. Any surplus will be returned to the original Western Allied Corporation

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lowest Bidder. If the City rejects all other Bids presented and re-advertises, the lowest Bidder’s Bid Security may be used to offset the City’s cost of re-advertising and receiving new Bids. In that case, the surplus if any, will be returned to the original lowest Bidder.

D. The Bid Security shall be held for ninety (90) calendar days after the award of the Contract or until posting by the successful Bidder of the payment and performance bonds, proof of insurance, return of executed copies of the Contract and necessary certification(s), whichever first occurs, after which time the Bid Security will be returned to all Bidders.

E. If a Bid Bond is to be submitted, Bidder shall use the form entitled "Bid Bond" contained in the Bidding Documents, which Bid Bond shall be properly executed and acknowledged by the Bidder and by a corporate surety authorized to transact such business in the State of California.

F. Any alteration of said form of Bid Bond, or imperfection in the execution thereof, as herein required, will render it informal and may, at the option of the City, result in the rejection of the Bid under which the Bid Bond is submitted.

8. BIDDER'S AND SPECIALTY CONTRACTORS’ STATEMENTS OF

QUALIFICATIONS
A. Each Bidder shall be required to complete, execute and submit with its Bid, the form entitled "Bidder's Statement of Qualifications." In addition, if the Bidder intends to design and build retrofit portion of existing HVAC Work, Bidder shall satisfy the mandatory qualifications described in the Specialty Contractors’ Statements of Qualifications applicable to such Work and submit the completed forms with the Bid. Subcontractors listed for the design and build retrofit portion of existing HVAC Work must satisfy the mandatory qualifications described in the Specialty Contractor or Subcontractor Statement of Qualifications applicable to the Work to be performed by each Subcontractor,1 and Bidder must submit the completed forms with the Bid. Notwithstanding the provisions of Paragraph 22 herein, the Bidder’s Statement of Qualifications and the Specialty Contractor or Subcontractor Statement of Qualifications shall not be public records. All information required by a Bidder’s or Specialty Contractor Statement of Qualifications shall be completely and fully provided. If no information is to be filled in a blank space, then write "none." Any Bid not accompanied by a Bidder’s Statement of Qualifications and Specialty Contractor or Subcontractor Statement of Qualifications form completed with all information required may render the Bid non-responsive. If the City determines that any information provided by a Bidder in the Bidder’s or Specialty Contractors’ Statement of Qualifications is false or misleading, or is incomplete so as to be false or misleading, the City may reject the Bid submitted by such Bidder as being non-responsive.

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B. A responsible Bidder is a Bidder who has demonstrated the attribute of trustworthiness, as well as quality, fitness, capacity and experience to satisfactorily perform fully the requirements of the contract documents. In selecting the lowest responsible Bidder, consideration will be given not only to the Bidder’s financial standing but also to the general competency of the Bidder for the performance of the work covered by the Bid including, but not limited to, the experience of the Bidder in construction of public buildings for public agencies. By submitting a Bid, each Bidder agrees that the City, in determining the successful Bidder and its eligibility for the award, may consider the Bidder’s experience with similar types of construction projects and facilities, conduct and performance under other contracts, financial condition, reputation in the industry, and other factors which could affect the Bidder’s performance of the work.

9. DESIGNATION OF SUBCONTRACTORS
A. Subcontractor Listing. On the Designation of Subcontractors form, the Bidder shall list each Subcontractor whom the Bidder must disclose under the Subletting and Subcontracting Fair Practice Act, Public Contract Code Section 4104. The Bidder shall provide: each Subcontractor’s name, the trade and type of work that the Subcontractor will perform, the location (address) of the Subcontractor’s place of business, each Subcontractor’s license number, each Subcontractor’s public works contractor registration number, and the dollar value of each Subcontractor’s labor or services. If additive Alternate Bid Items are included in the Bidding Documents, the Bidder shall identify each Subcontractor performing additive Alternate Bid Items, when such Work or the combination of base Contract Work and Alternate Work exceeds one-half of one percent of the total Bid Amount.

B. Subcontractors’ Licenses. At the time of the Bid Deadline and at all times during performance of the Work, each listed Subcontractor shall possess a current and active California Contractor’s license appropriate for the portion of the Work listed for such Subcontractor and hold all specialty certifications required for such Work.

C. Disqualification of a Subcontractor. The City has the right to review the suitability and qualifications of any Subcontractor proposed by the Bidder. As part of this review, the City may request a Bidder to submit additional information about one or more of the listed Subcontractors including, but not limited to a statement detailing the Subcontractor’s experience with pertinent information as to similar projects and other evidence of the Subcontractor’s qualifications. If requested, the Bidder shall provide the information to the City within the time specified in the City’s written request. After due investigation, if the City has a reasonable objection to any proposed Subcontractor, the City may, before giving the notice of award, require the apparent successful Bidder to submit an acceptable substitute.

The City’s disqualification of a Subcontractor does not disqualify a Bidder.

However, prior to and as a condition to award of the Contract, the successful Bidder shall substitute a properly licensed and qualified Subcontractor without an adjustment of the Bid Price.

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D. Work of Subcontractors. The organization or arrangement of the Specifications and Drawings do not limit the extent of the Work for the Contract Documents.

Accordingly, all Bidders are encouraged to disseminate all of the Specifications, Drawings and other Contract Documents to all persons or entities submitting subbids to the Bidder. The omission of any portion or item of Work from the Bid or from sub-bids, which is reasonably inferable from the Contract Documents, will not be a basis for adjustment of the Contract Price or the Contract Time.

E. Ineligible Subcontractors. The successful Bidder is prohibited from performing Work on the Project with any Subcontractor who is ineligible to perform work on a public works project pursuant to California Labor Code Sections 1777.1 or 1777.7. In submitting its Bid, the Bidder certifies that it has investigated the eligibility of each and every listed Subcontractor and has determined that none is ineligible to perform work pursuant to the above code provisions.

10. CONTRACTOR’S AFFIDAVIT OF NON-COLLUSION
An Affidavit of Non-Collusion in the form provided by the City shall be signed under penalty of perjury, certifying that the Bid is not the result of and has not been influenced by collusion. Bidder shall submit this form with its Bid. Any Bid made without such affidavit, or believed to be made in violation of the requirements set forth in the affidavit form, may be rejected.

11. INSURANCE REQUIREMENTS
The Bidder shall submit to its insurance company or insurance agent the Insurance Requirements in this Specification and the Contract Documents. The insurance company’s underwriter or agent must complete the Insurance Requirements documentation which states that the insurer’s underwriter or agent will furnish the City with the required insurance documents within fourteen (14) days after the Bidder’s having been notified of the Contract’s award. The Bidder shall submit this form with its Bid. Any Bid made without this statement, or made with an incomplete statement, may be rejected.

12. EXAMINATION OF DRAWINGS, SPECIFICATIONS, AND SITE OF WORK A. The Bidder shall examine carefully the site of the Work contemplated and the Drawings and Specifications. The submission of a Bid will be conclusive evidence that the Bidder has investigated and is satisfied as to the conditions to be encountered, as to the character, quality, and quantities of Work to be performed and materials to be furnished, the difficulties to be encountered, and to the requirements of the Drawings, Specifications, and other Contract Documents. The Bidder shall ascertain the locations of the existing utility services, and other underground facilities, and provide for carrying out its operations so as to cause the minimum possible inconvenience to the occupants of properties along any streets affected. All Work and costs involved in the safeguarding of the properties of others shall be at the expense of the Bidder to whom the Contract may be awarded.

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B. The Bidder hereby certifies that it has examined the local conditions, has read each and every clause of the Contract Documents, and that it has included all costs necessary to complete the specified Work in its Bid prices, and the Bidder agrees that if it is awarded the Contract, it will make no claim against the City based upon ignorance of local conditions or misunderstanding of any of the provisions of the Contract. Should the conditions turn out otherwise than the Bidder anticipated, the Bidder agrees to assume all risks incident thereto.

13. PRICES AND PAYMENTS
Approximate quantities listed in the Schedule of Bid Prices are estimates given for comparing Bids, and no claim shall be made against the City for excess or deficiency therein, actual or relative. Payment at the prices agreed upon will be in full for the completed Work and will cover materials, supplies, labor, tools, equipment, and all other expenditures incident to a satisfactory compliance with the Contract, subject to all applicable provisions in the Contract and General Conditions.

14. PERMIT FEES
If provided in the General Conditions, Contractor shall be reimbursed for the actual direct cost of all Permit Fees, as defined in Paragraph 1.01 and addressed in 1.03 of the General Conditions. Bidder shall exclude the cost of Permit Fees from Bidder’s Base Bid sum; Base Bid sum shall include the cost of administration and coordination for all Governmental Approvals and Utility Fees.

15. SUBSTITUTIONS
No requests for substitution of any material, device, product, equipment, fixture, form, or type of construction shall be considered by City prior to award of the Contract. Bidders shall submit all requests for substitution and substantiating data, within fourteen (14) calendar days from the date of the Notice to Proceed. Bidder shall refer to the appropriate provisions of the General Conditions for additional information regarding substitutions.

Authorization of a substitution is solely within the discretion of the City.

16. RETURN OF IMPROPER BIDS
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Bids shall not be considered unless the Notice Inviting Bids expressly permits such means of transmittal.

17. WITHDRAWAL OF BIDS
Bidder may withdraw its Bid either personally or by written request any time prior to the scheduled Bid Deadline by notice to the City’s Contact Person designated in the Notice Inviting Bids. If such notice is written, it shall be signed by the Bidder and shall be datestamped and time-stamped by the City upon receipt. Withdrawn Bids may be resubmitted before the Bid Deadline provided that they are in full conformance with these Instructions to Bidders. Once submitted, all Bids are irrevocable, except as otherwise provided by law.

Requests for withdrawal of Bids after the Bid Deadline shall be made only in accordance with California Public Contract Code § 5100, et seq. Bidder agrees by submitting a Bid that such Bid shall remain open, is irrevocable, and may not be modified, withdrawn, or cancelled for a period of ninety (90) days after award of the Contract.

18. OPENING AND EVALUATION OF BIDS
A. Bid Opening and Tabulation. The Bids shall be opened and read in public after the Bid Deadline has expired at the time and location listed in the Notice Inviting Bids. A tabulation of all Bids received will be available for public inspection at the Office of the Public Works Department, 4305 Santa Fe Avenue, Vernon, CA 90058 during regular business hours for a period of not less than thirty (30) calendar days following the Bid Deadline. The City reserves the right to accept or reject any or all Bids and be the sole judge regarding the suitability of the products, services or supplies offered; and/or to waive any irregularities or informalities in any Bids or in the bidding process. The City further reserves the right to purchase all or fewer than all items or quantities of each item listed in the Bidding Documents. The award of the Contract, if made by the City, shall be to the lowest responsive and responsible Bidder. If Bid Alternate Items are called for, the lowest Bid shall be determined according to Paragraph 20 below.

B. Evaluation of Bids.

1. Mandatory Qualifications. A Bid shall be rejected as nonresponsive if the Bidder fails to document in the Bid that Bidder meets the essential requirements for qualification described in the Notice Inviting Bids. As part of the Bidder’s Statement of Qualifications each Bidder must establish that it, as the current entity: (1) has successfully completed at least three (3) similar projects involving similar work within the last (10) years with a cost equal to or in excess of the Bidder’s Bid; and (2) has successfully completed at least three (3) public works projects. The City’s disqualification of a Subcontractor listed for design and build retrofit of a portion of their existing HVAC controls at City Hall.

2. Work does not disqualify a Bidder. However, prior to and as a condition to award of the Contract, the successful Bidder shall substitute a properly licensed
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and qualified Subcontractor without an adjustment of the Bid Price.

3. Responsive Bid. A responsive Bid is a Bid which conforms, in all material respects, to the Bidding Requirements and Contract Documents.

4. Responsible Bidder. A responsible Bidder is a Bidder who has demonstrated the attribute of trustworthiness, as well as quality, fitness, capacity and experience to satisfactorily perform fully the requirements of the Contract Documents.

5. Competency of Bidders. In selecting the lowest responsible Bidder, consideration will be given not only to the financial standing but also to the general competency of the Bidder for the performance of the Work covered by the Bid including, but not limited to, the experience of the Bidder in construction of public works for public agencies. By submitting a Bid, each Bidder agrees that the City, in determining the successful Bidder and its eligibility for the award, may consider the Bidder’s experience with similar types of construction projects and facilities, conduct and performance under other contracts, financial condition, reputation in the industry, safety record and protocols and other factors which could affect the Bidder’s performance of the Work.

19. AWARD OF CONTRACT
The City reserves the right to reject any or all Bids and to waive any or all information or technical defects, as the interest of the City may require. Award of Contract or rejection of Bids will be made by the City within ninety (90) calendar days following the Bid Opening.

20. BASIS OF AWARD
A. A Contract will be awarded to the lowest responsive and responsible Bidder meeting all requirements set forth in these Bidding Documents.

The City will award the Contract based on the lowest Base Bid without consideration of the prices on the additive or deductive items.

B. City reserves the right in its sole discretion to select any, all, or none of the Bid Alternates at the time of award of the Contract, regardless of whether such Bid Alternates were used in the analysis to determine the lowest Bid.

21. EXECUTION OF CONTRACT
Within fourteen (14) calendar days after being notified by City that it has been awarded the Contract, Contractor shall deliver to the City the following documents:

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A. One executed Contract in the form included herein, properly executed by Contractor and, if Contractor is a corporation, evidence of its corporate existence and that the persons signing the Contract are authorized to do so. All signatures must be notarized.

B. Properly executed copies of the (a) Performance Bond, (b) Labor and Material (Payment) Bond and (c) Maintenance Bond in accordance with the requirements set forth in Article 13 of the General Conditions and in the form shown on Exhibits 1, 2 and 3 attached thereto. All signatures must be notarized.

C. Properly executed policies of all of the following: (a) the Commercial General Liability Insurance, (b) the Automotive Liability Insurance, and (c) Professional Liability, if required, and (e) the corresponding endorsements for each policy in accordance with the requirements set forth in Article 12 of the General Conditions.

In the event that the fourteenth calendar day falls on Saturday, Sunday, a legal holiday for the State of California, or on days when City Hall is closed, the aforesaid documents shall be delivered by the following working day.

After receipt of said documents within said time period or any extension thereof granted by the City, the City shall execute the Contract and return a fully executed copy to Contractor for its files.

22. PUBLIC RECORDS
City seeks to conduct its business openly. Except as set forth in paragraph 8.A., upon Western Allied Corporation

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opening, all Bids shall become a matter of public record and shall be regarded as public, with the exception of those elements of each Bid that are identified by the Bidder and plainly marked as “trade secret,” “confidential,” or “proprietary,” including any Statement of Qualifications and financial statements to be submitted by Bidders. Each element of a Bid which a Bidder desires not to be considered a public record must be clearly marked as set forth above, and any blanket statement (i.e. regarding entire pages, documents, or other, non-specific designations) shall not be sufficient and shall not bind the City in any way whatsoever. If City receives a request from a third party to make a Bid available for inspection and copying, the City will notify the Bidder of the request. If a Bidder instructs the City that the information is not to be released, City will withhold the information, provided, the Bidder expeditiously seeks a protective order from a court of competent jurisdiction to prevent such release. If disclosure is required under the California Public Records Act or otherwise by law (despite the Bidder’s request for confidentiality), the City shall not in any way be liable or responsible for the disclosure of any such records or part thereof.

Bidder shall indemnify, defend (including Bidder’s providing and paying for legal counsel for City), and hold harmless City, its officers, agents, employees, and representatives from and against all liability, claims, suits, demands, damages, fines, penalties, costs, or expenses arising out of or alleging City’s refusal to publicly disclose one or more records that Bidder identifies as protectable, or asserts is protectable.

23. PREVAILING WAGE RATES AND EMPLOYMENT OF APPRENTICES A. Prevailing Wage Rates. The Bidder and all Subcontractors shall utilize the relevant prevailing wage rate determinations in effect on the first advertisement date of the Notice Calling for Bids in preparing the Bid Proposal and all component price quotations, provided, however, that when Davis Bacon wage rates apply, such rates are subject to increase by written notice, issued by Addendum not less than 10 calendar days before the Bid Deadline. Pursuant to California Labor Code Section 1770 et seq., the Director of the Department of Industrial Relations of the State of California and the United States Secretary of Labor have determined the general prevailing wage rates in the locality in which the Work is to be performed. Said rate schedules are available from the City at its Public Works Department, which shall be made available to any interested party upon request; or on the Internet at www.dir.ca.gov/DLSR/PWD/. The wage rate for any classification not listed, but which may be required to execute the Work, shall be commensurate and in accord with specified rates for similar or comparable classifications for those performing similar or comparable duties. To comply with California Labor Code Section 1773.2, Contractor shall post, at appropriate and conspicuous locations on the job site, a schedule showing all applicable prevailing wage rates and shall also comply with the requirements of California Labor Code Sections 1773 et seq.

B. Apprenticeship Committee Contract Award Information. Pursuant to California Labor Code § 1777.5 and Title 8 of the California Code of Regulations § 230, Western Allied Corporation

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Contractor and Subcontractors of any tier who are not already approved to train by an apprenticeship program sponsor shall, within ten (10) calendar days of signing C. the Contract or subcontract, as applicable, but in any event prior to the first day in which Contractor or Subcontractor has workers employed on the Project, submit the Public Works Contract Award Information form (DAS Form 140) to the appropriate local apprenticeship committees whose geographic area of operation include the area of the Project and who can supply apprentices to the Project. City reserves the right to require Contractors and Subcontractors to submit a copy of said forms to the City.

D. Statement of Employer Fringe Benefit Payments. Within five (5) calendar days of signing the Contract or subcontract, as applicable, the Statement of Employer Payments (DLSE Form PW 26) shall be completed for each Contractor and Subcontractor of any tier who pays benefits to a third party trust, plan or fund for health and welfare benefits, vacation funds or makes pension contributions. The form must contain, for each worker classification, the fund, plan or trust name, address, administrator, the amount per hour contributed and the frequency of contributions. Training fund contributions shall also be reported in this form. City reserves the right to require Contractors and Subcontractors to submit a copy of said forms to the City.

E. Notice to Subcontractors. Bidders shall notify all potential Subcontractors submitting price quotations for portions of the Work of the requirements concerning payment of prevailing wage rates, payroll records, hours of Work, and employment of apprentices.

24. REGISTRATION WITH THE DEPARTMENT OF INDUSTRIAL RELATIONS (DIR)
No contractor or subcontractor may be listed on a bid proposal for a public works project unless currently registered and qualified (including payment of any required fee) with the DIR pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)]. No contractor or subcontractor may be awarded a contract for public work on a public works project unless currently registered and qualified (including payment of any required fee) with the DIR pursuant to Labor Code section 1725.5. This project is subject to compliance monitoring and enforcement by the DIR.

25. SPECIAL CITY REQUIREMENTS
Special City forms and their instructions are an integral part of these specifications and failure to submit same may be grounds, in the sole discretion of the City, for rejection of any Bidder.

A. Prevailing Wage Where Applicable. Upon request, certified payroll documents shall be provided to the City.

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B. Equal Employment Opportunity in Contracting. The City of Vernon is committed to a policy of equal opportunity in contracting. Qualified firms including small businesses and businesses owned by women, minorities, and disabled persons are encouraged to submit bids or proposals. Contractors expressly agree to comply with the City's ordinances and regulations regarding Equal Opportunity Employment as well as regulations that may be mandated by the source of the funds supporting the Contract. Contractor certifies and represents that during the performance of this Contract, it and any other parties with whom it may subcontract shall adhere to equal employment opportunity practices to assure that applicants, employees and recipients of service are treated equally and are not discriminated against because of their age not discriminated against because of their race, religion, religious belief, color, national origin, citizenship, ancestry, disability, sex, age, medical condition, pregnancy, sexual orientation or marital status. Contractor certifies that it will not maintain any segregated facilities.

Contractor shall comply with all applicable Federal and California laws including, but not limited to, the California Fair Employment and Housing Act (California Government Code Section 12900, et seq.), California Labor Code Section 1735, and The Americans with Disabilities Act of 1990 (42 U.S.C. 12101 et seq.).

Contractor shall require like compliance by all Subcontractors employed on the Work.

26. BID PROTEST PROCEDURES
A. Any Bidder submitting a Bid directly to the City and eligible for award of the Contract may file a protest if the Bidder complies with all of the following requirements and conditions:

1. The Bid protest is in writing;

2. A protest based upon alleged defects or improprieties in the Contract Documents is filed with the City prior to the Bid Deadline;

3. All other protests are to be filed and received by the City no more than five (5) calendar days following the City’s notice of intent to award the Contract; and

4. The written Bid protest sets forth, in detail, all grounds for the Bid protest, including without limitation: all facts, supporting documentation, legal authorities, and argument in support of the grounds for the Bid protest. All factual contentions must be supported by competent, admissible, and credible evidence.

B. Any matters not set forth in the written Bid protest will be deemed waived. Any Bid protest not conforming to the foregoing requirements and conditions will be rejected by the City as invalid.

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C. Bid Dispute Indemnification. In the event of a Bid dispute based upon the Bidder’s submission of this Bid and the City acceptance of same, the Bidder shall indemnify, defend (with counsel acceptable to City), and hold harmless the City, its City Council members, employees, and agents from liability, claims, demands, damages, and costs arising therefrom if such dispute or action arises solely upon the award of a Contract in compliance with federal, state, and local laws. [END OF DOCUMENT]
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