Cities Index.
Agenda packet

Victorville City Council
August 16, 2022

Document
Agenda packet
Meeting
August 16, 2022
Body
Victorville City Council
Pages
61
Original file
87.8 MB
Text extracted from the city's file for reading and search. Open the original on victorvilleca.primegov.com. That file is the official record.

\\COVCHUSERS\MYDOCUMENTS2$\SLONGORIA\DESKTOP\AGENDA ITEMS\WELLNESS CENTER PHASE II\905.5-EXHIBIT A ADDITION OF CITY CONTRACT TERMS TO PHASE 2 WORK ORDER (ACI) 08.10.22 CLN.DOCX revise S/M/WBE Outreach Plan to incorporate City input as applicable. Upon the City’s acceptance of the S/M/WBE and LSA Firm Outreach Plan, contractor to submit update to the City quarterly. S/M/WBE and LSA Firm Outreach Plan update should include efforts taken within the period to assure that minority businesses, women's business enterprises, and labor surplus area firms were utilized when possible.

c. ARPA/CSLFRF Requirements. Contractor has been advised and acknowledges that the Project is being funded in whole or in part with federal assistance under the American Rescue Plan Act (the “ ARPA”) Pub. L. No. 117 -2 (March 11, 2021) , specifically, Sections 602 and 603 of the Social Security Act (the “ Act”) as added by Section 9901 of the ARPA, which established the Coronavirus State and Local Fiscal Recovery Funds (the “CSLFRF”).

(1) Such funding is provided in accordance with and is subject to the terms and conditions of the Act and the CSLFRF financial assistance agreement between the U.S. Department of the Treasury and the City, signed May 11, 2021 (the “ City Award”). The City Awar d is attached as Part III to this Exhibit A and expressly incorporated herein by reference.

(2) Contractor agrees to comply with the Act and all laws, provisions, and regulations listed in and incorporated by reference in the City Award , including without limitation those specified in Paragraph 5 of the “ASSURANCES OF COMPLIANCE WITH CIVIL RIGHTS REQUIREMENTS” on pages 6-8 thereof); all other applicable federal statutes, regulations, and executive orders; and to further provide for such compliance in any agreements/contracts it enters into with other parties (by inserting a provision into any subcontracts making subcontractors subject to all of the provisions stipulated herein) for any work or services relating to the Project.

d. Other Federal Requirements. Compliance with the provisions of General Terms and Conditions Section XIX, “ UNITED STATED FEDERAL REQUIREMENTS” of the Contract Documents is required, including without limitation the applicable labor standards provisions set out in 29 CFR Section 5.5 and the Equal Opportunity clause set forth at 41 CFR. §60-1.4(b).

Section 11. TERMINATION OF WORK ORDER FOR CONVENIENCE AND DEFAULT

a. Termination for Convenience. The City may, by providing ten (10) days' advance written notice to Contractor, terminate this Work Order in whole or in part, whenever the City shall determine that such termination is in the best interests of the City, or when it becomes impracticable or impossible to proceed, or because of conditions or events beyond the control of the City. Any such termination shall be effected by delivery to Contractor of a Notice of Termination for Convenience, specifying the extent to which performance of Work under this Work Order is terminated, and the date upon which such termination becomes effective.

(1) Upon receipt of a Notice of Termination for Convenience, the Contractor shall, unless the notice directs otherwise, do the following:

i. Immediately discontinue the Work to the extent specified in the notice.

ii. Place no further orders or subcontracts for materials, equipment, services, or facilities, except as may be necessary to complete such portion(s) of the Work that are not to be discontinued.

EXHIBIT A

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\\COVCHUSERS\MYDOCUMENTS2$\SLONGORIA\DESKTOP\AGENDA ITEMS\WELLNESS CENTER PHASE II\905.5-EXHIBIT A ADDITION OF CITY CONTRACT TERMS TO PHASE 2 WORK ORDER (ACI) 08.10.22 CLN.DOCX iii. Promptly cancel, on the most favorable terms reasonably possible, all subcontracts to the extent that they relate to the performance of the discontinued portion of the Work.

iv. Thereafter do only such Work as may be necessary to preserve and protect the Work already in progress and to protect materials, plants, and equipment on the Project site or in transit thereto.

(2) Upon such termination, the Contractor will be paid without duplication for:

i. Work completed in accordance with the Contract Documents prior to the effective date of the Notice of Termination for Convenience;

ii. Reasonable costs incurred in settlement of terminated contracts with subcontractors, suppliers and others; and

iii. Reasonable expenses directly attributable to termination.

(3) Contractor shall submit a final termination settlement proposal to the City no later than ninety (90) days from the effective date of termination, unless extended in writing by the City, upon written request by the Contractor. If the Contractor fails to submit a proposal, the City may determine the amount, if any, due the Contractor as a result of the termination. The City will pay the Contractor the amount it determines is reasonable. If the Contractor disagrees with the amount determined by the City as being reasonable, the Contractor shall provide notice to the City within thirty (30) Days of receipt of payment.

Any amount due shall be subject to the dispute resolution provisions set forth in the Contract Documents.

(4) Contractor shall include provisions in all of its subcontracts, purchase orders and other contracts permitting termina tion for convenience by Contractor on terms that are consistent with this Work Order and that afford no greater rights of recovery against Contractor than are afforded to Contractor under this Section.

b. Termination for Default. The City may terminate this Work Order for Contractor’s default as set forth in this Subsection.

(1) The City will consider the Contractor in default of this Work Order if, prior to the City’s acceptance of the Work, the Contractor:

i. becomes insolvent, assigns its assets for the benefit of its creditors, is unable to pay its debts as they become due, or is otherwise financially unable to complete the Work,

ii. abandons the Work by failing to report to the Work site and diligently prosecute the Work to completion,

iii. disregards written instructions from the City or materially violates provisions of the Contract Documents,

iv. fails to prosecute the Work according to the schedule approved by the Project Manager,

EXHIBIT A

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v. disregards laws or regulations of any public body having jurisdiction, or

vi. commits continuous or repeated violations of regulatory or statutory safety requirements.

(2) Notices, and other written communications regarding default between the Contractor, the City, and the Surety shall be transmitted in accordance with Section 12 of this Exhibit A.

(3) Notice and Opportunity to Cure. The City will issue a written notice to cure the default to the Contractor and its Surety. The Contractor shall commence satisfactory corrective actions within five (5) Working Days after receipt. If the Contractor fails to commence satisfactory corrective action within five (5) Working Days after receipt of the notice to cure, or to diligently continue satisfactory and timely correction of the default thereafter, the City will consider the Contractor in default of this Work Order and:

i. will terminate the Contractor’s right to perform under this Work Order by issuing a written notice of termination for default to Contractor and its Surety; and ii. may use any materials, equipment, tools or other facilities furnished by the Contractor to secure and maintain the Work site, and
iii. may furnish labor, equipment, and materials the City deems necessary to secure and maintain the Work site

c. Provisions Remaining in Effect. Upon any termination pursuant to this Section 11, the provisions of the Contract Documents remain in effect as to any claim, indemnity obligation, warranties, guarantees, submittals of as -built drawings, instructions, or manuals, or other such rights and obligations arising prior to the termination date. The provisions of this Section 11 shall be in addition to all other legal rights and remedies available to the City.

Section 12. NOTICES

a. Any notice to be provided pursuant to this Work Order shall be in writing, and all such notices shall be delivered by personal service or by deposit in the United States mail, certified or registered, return receipt requested, with postage prepaid, and addressed to the Parties as follows:

If to City: Keith Metzler
City Manager/Project Manager
City of Victorville
14343 Civic Drive
Victorville, CA 92392

If to Contractor: Angeles Contractor, Inc.
783 Phillips Drive
City of Industry, CA 91748
Attn: Jay Kwon

EXHIBIT A

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If to Surety: Western Surety Company
1000 Wilshire Boulevard
Suite 1800, 18th Floor
Los Angeles, CA 90017
Rebecca Hass-Bates, Attorney in Fact

b. Notices, payments, and other documents shall be deemed delivered upon receipt by personal service or as of the second (2nd) day after deposit in the United States mail. Either Party may change such address by providing written notice of such new address to the other.

Section 13. NON-LIABILITY OF CITY OFFICERS AND EMPLOYEES

No officer or employee of the City shall be personally liable to Contractor, or any successor in interest, in the event of any default or breach by the City or for any amount, which may become due to Contractor or to its successor(s), or for any breach of any obligation of the terms of this Work Order.

Section 14. REVIEW BY ATTORNEYS

Each Party hereto has had its attorney(s) review this Work Order and all related documents. Each Party hereto has consulted with its attorney(s) and has negotiated the terms of this Work Order based on such consultation.

Section 15. WAIVER

a. No waiver shall be binding unless executed in writing by the Party making the waiver.

b. No waiver of any provision of this Work Order shall be deemed, or shall constitute, a waiver of any other provision, whether similar, nor shall any such waiver constitute a continuing or subsequent waiver of the same provision.

c. Failure of either Party to enforce any provision of this Work Order shall not constitute a waiver of the right to compel enforcement of such provision or any of the remaining provisions of this Work Order.

Section 16. ASSIGNMENT AND SUCCESSORS

a. This Work Order shall be binding upon and inure to the benefit of the successors, endorsees, permitted assigns, heirs, and personal representatives of each of the Parties to this Work Order.

b. Contractor may not assign its rights or obligations under this Work Order, in part or in whole, without the concurrence of the surety and the express written consent of the City, which may be withheld in the City’s sole discretion since the experience and qualifications of Contractor were material considerations for this Work Order. This Work Order may be assigned by City with the prior written consent of Contractor.

EXHIBIT A

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\\COVCHUSERS\MYDOCUMENTS2$\SLONGORIA\DESKTOP\AGENDA ITEMS\WELLNESS CENTER PHASE II\905.5-EXHIBIT A ADDITION OF CITY CONTRACT TERMS TO PHASE 2 WORK ORDER (ACI) 08.10.22 CLN.DOCX Section 17. GOVERNING LAW

The validity of this Work Order and any of its terms or provisions, as well as the rights and duties of the Parties under the Contract Documents, shall be construed pursuant to and in accordance with California law.

Section 18. UNFAIR BUSINESS PRACTICES CLAIMS

In entering into this Work Order, Contractor offers and agrees to assign to the City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. § 15) or under the Cartwright Act (Chapter 2, commencing with Section 16700 of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services or materials related to this Work Order. This assignment shall be made and become effective at the time
the City renders final payment to the Contractor without further acknowledgment of the Parties.

Section 19. CUMULATIVE REMEDIES

Except with respect to rights and remedies expressly declared to be exclusive in this Work Order, the rights and remedies of the Parties are cumulative and the exercise by either Party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default of any other default by the other Party.

Section 20. VENUE

All proceedings involving disputes over the terms, provisions, covenants, or conditions contained in this Work Order and all proceedings involving any enforcement action related to this Work Order shall be initiated and conducted in the applicable court or forum in San Bernardino County, California.

Section 21. ATTORNEYS’ FEES

In the event any action, suit, or proceeding is brought for the enforcement of, or the declaration of any right or obligation pursuant to this Work Order, or as a result of any alleged breach of any provision of this Work Order, the prevailing Party in such suit or proceeding shall be entitled to recover its costs and expenses, including reasonable attorneys’ fees, from the losing Party, and any judgment or decree rendered in such a proceeding shall include an award thereof.

Section 22. EFFECTIVENESS OF WORK ORDER

This Work Order shall not be binding upon the City, until signed by the authorized representative(s) of Contractor, approved by the City’s Risk Manager and the City Attorney, and executed by the authorized City personnel or the Mayor.

Section 23. REPRESENTATIONS OF PARTIES/PERSONS EXECUTING WORK ORDER

a. Each of the Parties to this Work Order hereby represents that all necessary and appropriate actions of their governing bodies have been taken to make this Work Order a binding obligation of each of the Parties hereto.

EXHIBIT A

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\\COVCHUSERS\MYDOCUMENTS2$\SLONGORIA\DESKTOP\AGENDA ITEMS\WELLNESS CENTER PHASE II\905.5-EXHIBIT A ADDITION OF CITY CONTRACT TERMS TO PHASE 2 WORK ORDER (ACI) 08.10.22 CLN.DOCX b. The persons executing this Work Order warrant that they are duly authorized to execute this Work Order on behalf of and bind the Parties each purports to represent.

Section 24. BOOKS AND RECORDS

a. Contractor shall keep such books and records as shall be necessary to perform the work and services required by this Work Order and enable the City’s Project Manager to evaluate the cost and the performance of such work and services.

b. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principles.

c. City’s Project Manager, the State Department of Housing and Community Development, the State Department of General Services, the Bureau of State Audits, duly authorized federal entities as set forth in 2 CFR section 200.337, the Treasury Office of Inspector General and the Government Accountability Office, or their designated representatives, shall have full and free access to such books and records during normal business hours, including the right to inspect, copy, audit, and make records and transcripts from such records, and to allow interviews of any employees who might reasonably have information related to such records.

d. Records and supporting documents pertaining to the use of funds paid to Contractor hereunder shall be retained by Contractor and made available to Project Manager and the entities specified in subdivision c above, or their designated representatives, for purposes of performing an audit for a period of five ( 5) years from the date of the last payment made under this Work Order or the termination thereof, whichever occurs later.

Section 25 MODIFICATIONS AND AMENDMENTS

This Work Order may be modified or amended only by written Change Orders as specified in the Contract Documents or a written instrument signed by both Parties.

Section 26. CAPTIONS AND HEADINGS

The captions and headings contained in this Work Order are provided for identification purposes only and shall not be interpreted to limit or define the content of the provisions described under the respective caption or heading.

EXHIBIT A

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Part II

SSPWC Special Provisions

[to be attached]

EXHIBIT A

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Part III

City Award

[to be attached]

EXHIBIT A

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Part IV

S/M/WBE and LSA Firm Outreach Plan

EXHIBIT A

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\\COVCHUSERS\MYDOCUMENTS2$\SLONGORIA\DESKTOP\AGENDA ITEMS\WELLNESS CENTER PHASE II\905.5-EXHIBIT A ADDITION OF CITY CONTRACT TERMS TO PHASE 2 WORK ORDER (ACI) 08.10.22 CLN.DOCX Contract Number: ______________
Contractor: _____________
Submittal #: _____________
S/M/WBE and LSA Firm Outreach Plan
In this section, the Contractor is to provide details regarding strategies and efforts made to solicit, engage and utilize small and minority businesses, women's business enterprises (S/M/WBE) and labor surplus area (LSA) firms to demonstrate responsiveness to 2 CFR § 200.321.

1. Identify the items of work made available to S/M/WBEs and LSAs. Provide a description of the work items, approximate dollar amount and the percentage of the total Work Order (contract) value
Description of Work Item
Contractor
Normally
Performs (Y/N)
Unbundled from Larger
Scope (Y/N)
If Yes, List Scope
Amount ($) Percentage
of Contract

2. Describe the outreach efforts to identify S/M/WBEs and LSAs on this Work Order (contract), list agencies/associations/databases consulted and the date, method and result of the outreach efforts (examples include but are not limited to: Small Business Administration, the Minority Business Development Agency, the Department of Commerce, minority business associates, Small Business Development Centers, DGS).

Agency/Association/Ch
amber/Database Name
Contact
Name
Method of Outreach
(Fax, Email, Phone,
etc.)
Date of
Outreach
Response/Outcome

EXHIBIT A

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3. Describe the outreach efforts exerted to ensure that qualified S/M/WBEs and LSAs were solicited and had sufficient information about subcontracting opportunities on this Work Order (contract). Include the date and method of the outreach efforts.

S/M/WBE and
LSA Firm Name
Contact
Name/Title
Business Type
(Small/Minority
/Women)
Method of
Outreach
(Fax, Email,
Phone, etc.)
Date of Initial
Outreach Date of
Follow-Up
Response/Inte
rested in
Bidding (Y/N)

Detail methods utilized to determine whether S/M/WBEs and LSAs were qualified:
______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________

4. What approach was taken to arrange subcontracting work in a way that would encourage the participation of S/M/WBEs and LSAs on this Work Order (contract). Provide examples of how delivery schedules, when permittable, were established in a way that would encourage participation by S/M/WBEs and LSAs.

______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________

5. Identify any contractual requirements, incentives, or other measures your team utilized or considered utilizing on this Work Order (contract) to promote S/M/WBE and LSA assistance. This may include assistance in meeting insurance limits, bonding requirements, obtaining certifications or licenses that are appropriate in facilitating the type of work the S/M/WBEs and LSAs would be performing.

______________________________________________________________________________ ______________________________________________________________________________

EXHIBIT A

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Note: USE ADDITIONAL SHEETS NECESSARY TO DEMONSTRATE RESPONSIVENESS.

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