Item Number: 9
City Council / Board of Directors
Written Communications
Meeting of: April 16, 2024
Submitted By:
Donna Meester, Director of Community Services
Subject:
Energy Efficiency and Conservation Block Grant Authorizing Resolution Recommendation:
That the Honorable City Council adopt Resolution No. 24-029 authorizing the City Manager or his designee to submit an application for the Energy Efficiency and Conservation Block Grant and execute all grant related documents.
Fiscal Impact:
There is no fiscal impact at this time. If the grant funds are awarded, staff will bring back the item to accept the awarded grant funds.
Strategic Plan Goal:
This item aligns with Strategic Goal E - Investment in Infrastructure: Creating a healthy and livable community by maintaining the City's assets through investment in infrastructure and innovations.
Background:
The Department of Energy has established an Energy Efficiency and Conservation Block Grant (EECBG) which is funded by the Infrastructure Investment and Jobs Act (IIJA). The IIJA provides $550 million for EECBG Programs until funds are expended. The EECBG awards funds through a set formula rather than a competitive grant process. The EECBG funds available and assigned to the City are $173,590.00 without a required match. In coordination with the Inland Regional Energy network (I-REN), a partner with San Bernardino Council of Governments (SBCOG), staff is seeking authorization to submit an application, due April 30, 2024, for the allocated funds.
The EECBG Program is designed to assist eligible local governments in implementing strategies to reduce fossil fuel emissions, reduce total energy consumption, and improve energy efficiency in the transportation and building sectors. Staff intend to utilize grant 3 5
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funds to begin upgrades to the City’s Energy Management System (EMS). The EMS controls the Heating, Ventilation, and Air Conditioning (HVAC) system at City Hall.
Installation of a new EMS will benefit the City by reducing utility costs and lowering our carbon footprint, as well as providing a return on investment.
One major benefit of implementing an energy management system is the reduction in operational costs for heating, cooling, lighting, and water services. An EMS continuously tracks energy usage and stores this data to provide historical energy performance, allowing calculated cost predictions for future usage. The carbon footprint of City property is the total amount of greenhouse gases generated by the actions and is directly linked to the energy that it consumes. Having a system in place to continuously measure and control this, assists in highlighting deficiencies that can be improved upon to reduce the environmental impact.
Energy Management Systems often come with built-in cost-saving features such as emitting lower power during peak periods, offering revenue-generating programs, while also identifying if there are any possible energy leaks. These benefits alone are expected to expedite the return on investment after the initial installation cost of an EMS.
The City’s current EMS was installed during the City Hall Expansion Project in 2006.
Unfortunately, the system is obsolete as the software is no longer supported and replacement parts are no longer manufactured. In recent years, there have been control failures within the EMS due to malfunctioning components. Staff have been able to repair the failures so far but anticipate this will become more difficult in the future and could result in a shutdown of the City Hall HVAC system.
Discussion:
Modern EMS have new key features not found in our existing system. An “Activity Dashboard” allows users to quickly understand how efficiently they utilize energy in their facility by calculating and displaying their energy consumption. Email or text notifications may be sent when consumption values exceed pre-defined thresholds based on consumption or cost. Web-based systems provide real-time monitoring, data analysis, key performance indicator measurements, and visualization of energy consumption and savings from anywhere with internet or WiFi connectivity. Multiple site management is used to monitor and control multiple facilities within an organization with a single EMS.
An upgrade of the City’s EMS is estimated between $450,000 to $650,000. The receipt of the EECBG funds will enable staff to begin Phase I of replacing the EMS. Phase I will include purchase and installation of software, control modules, and associated work for a section of City Hall. Although no match is required, staff are planning to request $26,410.00 in the Fiscal Year 2024/2025 budget to supplement the grant and support this effort. As additional funds become available, staff will continue to phase out the existing EMS, and move equipment into the new system.
In accordance with V.M.C. 2.28.060 (e) (10), staff is seeking Council approval of Resolution No. 24-029 (Attachment A) authorizing the City Manager or his designee to 3 5
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proceed with the submittal of application for the EEGBG Program (Attachment B) enabling the City to receive $173,590.00 without a required match.
Staff is available for questions.
Attachments: A. Resolution No. 24-029
B. EECBG Application
C. Terms and Conditions
Attachment A
Resolution No. 24-029
RESOLUTION NO. 24-0 29
A RESOLUTION OF THE CITY OF VICTORVILLE AUTHORIZING THE CITY
MANAGER OR HIS/HER DESIGNEE TO SUBMIT AN APPLICATION FOR AN ENERGY
EFFICIENCY AND CONSERVATION BLOCK GRANT PROGRAM AND EXECUTE
ALL GRANT RELATED DOCUMENTS
WHEREAS, the City of Victorville has identified the Depar tment of Energy’s, Ener gy Efficiency and Conservation Block Grant (EECB G) program to support pr ojects aimed to reduce the City’s energy us age; and
WHEREAS, the Department of Energy has established procedures governing the administration of the EEGBG program; and
WHEREAS, the Department of Energy’s procedures for administration of the EEGBG program require, among other things, that an applicant to designate a representativ e as the point of contact related to the administration of the EECBG program; and WHEREAS, on April 28, 2023, the City of Victorville submitted a Pre-Award Information Sheet to the Department of Energy to expres s interest in the EECBG program.
NOW, THEREFORE, BE IT RESOLVED that the City of Victorville authorizes the submittal of application to the Department of Energy for the EECBG progr am; and BE IT FURTHER RESOLV ED that the City Manager or his/her designee is hereby authorized and empowered to ex ecute in the name of the City of Victorville all grant documents, including but not limited to, applications, agreements, amendments, and requests for payment, necessary to secure grant funds and implem ent the approved grant project.
Attachment B
Exhibit A
Exhibit B
Exhibit C
Attachment C
Item Number: 10
City Council / Board of Directors
Written Communications
Meeting of: April 16, 2024
Submitted By:
Doug Mathews, Director of Public Works and Water
Fredy Bonilla, City Engineer
Subject:
Fiscal Year 2023/2024 Budget Amendment – Victor Valley Wastewater Reclamation Authority (VVWRA) Connection Fees
Recommendation:
That the Honorable City Council adopt Resolution No. 24-028 amending the budget for Fiscal Year 2023-2024 to increase the revenue and expenses associated with passthrough connection fees collected on behalf of Victor Valley Wastewater Reclamation Authority in the amount of $656,000.
Fiscal Impact:
Proposed Resolution No. 24-028 will increase both the revenue and expense accounts associated with the collection of connection fees on behalf of VVWRA by $656,0000 each, resulting in a net fiscal impact of $0.00 to the City for the current fiscal year.
The associated account codes are:
• 4250710-44920, VVWRA Connection Fee (Revenue)
• 4250710-52380, VVWRA Pass Thru Connection Fee (Expense) Strategic Plan Goal:
This item aligns with Goal A – Financial Sustainability, as we are collecting connection fees to ensure proper financial resources for the regional treatment plant that provides services in service Area A.
Background:
The City of Victorville’s sewer collection system for the disposal and treatment of wastewater from residents and businesses is divided into two service areas. The Victor Valley Wastewater Reclamation Authority (VVWRA) services Area A and the City’s 3 5
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Industrial Wastewater Treatment Facility (IWWTF) services Area B. A map of these service areas has been included as Attachment C.
Pursuant to Victorville Municipal Code Section 10.01.040 (Attachment B), the City collects all sewer connection fees associated with Service Area A on behalf of VVWRA. The funds collected are then paid to VVWRA on a monthly basis.
Discussion:
Funds are budgeted annually for VVWRA’s connections by tracking development trends within the City and estimating the number of connection fees for the fiscal year. The budgeted funds for the current fiscal year were estimated at $950,000 for both revenue and expense accounts. The connection fees collected as of the end of March 2024 are $1,165,577. It is estimated that an additional $440,423 in connection fees will be collected for April - June. Thus, the additional appropriation needed to make VVWRA current is $215,577 + $440,423 (April – June) = $656,000, for a total budget of $1,606,000.
Staff recommends that the City Council adopt Resolution No. 24-028 amending the budget for Fiscal Year 2023-2024 to increase the revenue and expenses for connection fees collected on behalf of VVWRA in the amount of $656,000.
Staff remains available for any questions the City Council may have.
Attachments: A. Resolution No. 24-028
B. VMC Section 10.01.040(c)
C. Service Area Map
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Attachment A
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RESOLUTION NO. 24-028
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VICTORVILLE AMENDING THE ANNUAL BUDGET FOR FISCAL YEAR 2023-2024
WHEREAS, the City Manager of the City of Victorville did heretofore submit to the City Council an estimate of the expenditures and revenues of the City departments and offices, together with a proposed budget for the fiscal year 2023-2024; and WHEREAS, copies of said budget were prepared and distributed to the City Council, approved by the City Council prior to June 30, 2023, and have been available for the inspection by the public in the office of the City Clerk of the City of Victorville; and WHEREAS, after preparation of the budget, a need to amend the budget is being recommended to the Council for approval; and
WHEREAS, the City Manager or his designee will provide all necessary justification for the budget amendment as an attachment to this resolution or in the associated City Council agenda report.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF VICTORVILLE DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That the annual budget for the fiscal year 2023-2024 for the City of Victorville be hereby amended to reflect a change in the amounts and associated accounts listed below and as described in the corresponding Agenda Item.
Account Amount Adjusted
4250710-44920 $656,000
4250710-52380 $656,000
SECTION 2. That copies of such amended budget, certified by the City Clerk, shall be filed with the auditors of the City of Victorville and in the office of the City Clerk for public inspection and certified copies thereof shall be made available for use by City departments, offices and subsidiary districts of the City.
Attachment B
Victorville, CA Code of Ordinances
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a.
b.
10.01.040 - Sewer capacity charges.
Definitions. Sewer capacity charges (as defined in Government Code Section 66013) have been established for residential and non-residential development on a per equivalent dwelling unit ("EDU") basis as part of the City's Development Impact Fee program as set forth in Section 16-5-
01.080 of Title 16 of this code. An EDU represents the estimated daily sewer flow of a typical single-family dwelling unit, which is approximately one hundred forty-nine gallons per day (gpd) or twenty plumbing fixture units as defined in the latest version of the California Plumbing Code as adopted by the city in Title
16 of this code. An EDU analogue may also be determined using the projected daily average sewer flow as provided by the prospective development and dividing that flow by 149 gpd.
Calculation. The total sewer capacity charge per house, habitation, structure, or other development is calculated by multiplying the currently applicable per EDU sewer capacity dollar amount (as set forth in the city's most recently adopted Development Impact Fee master fee schedule) by the applicable number of EDUs. The following table provides the generally- applicable minimum number of EDUs for various types of development. However, to ensure that the city's sewer system provides adequate capacity to serve new development and to account for potential classification anomalies, the city retains the discretion to use the minimum EDUs set forth in the table below or a flow-based EDU analogue as described in subdivision a. of this section to calculate the appropriate total sewer capacity charge:
Type of ConnectionDescription Minimum
EDU
Residential:
Single family
dwellings
Twenty (20) plumbing xture units (PFU) or less;
incremental charges added proportionally for
connections in excess of twenty (20) PFUs.
1.000
Multi-family
dwellings
Per dwelling unit 0.916
Trailer or mobile
home park
Per space 1.000
Commercial:
4/5/24, 4:51 PM Victorville, CA Code of Ordinances
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Motels Per dwelling unit; one-quarter (0.25) additional EDU for each dwelling unit with kitchen.
0.500
Hotels Per bedroom; one-quarter (0.25) additional EDU for each dwelling unit with kitchen.
0.500
Animal clinics 3.000
Barber shops 1.300
Beauty shops 1.300
Bottling works (soft
drink)
4.000
Churches Without kitchen 1.000
Churches With kitchen 2.000
Churches with
schools
See Elementary Schools, High Schools, and Junior High
Schools.
1.000
Factory One additional EDU for each ten or fewer employees after the rst ten. The city reserves the right to determine that a particular class of industrial customer shall be subject to these provisions or any modi cation thereof.
In such event, the a ected customers shall be given at
least fourteen days' written notice prior to a hearing by the city council thereon.
4.000
Food market One additional EDU per month for commercial garbage grinder.
1.000
Hospital One additional EDU for up to each two beds after the rst two.
1.000
Victorville, CA Code of Ordinances
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Industrial The greater of: One additional EDU for each ten or fewer employees after the rst ten; or number of EDUs to be
determined based on plumbing xture counts. The city
reserves the right to determine that a particular class of industrial customer shall be subject to these provisions or any modi cation thereof. In such event, the a ected
customers shall be given at least fourteen days' written notice prior to a hearing by the city council thereon.
4.000
Laundries and
laundromats
One additional EDU for each three or fewer machines
after the rst three.
1.000
Libraries 1.000
Mortuary 2.000
Professional buildingPer suite 1.000
Public buildingsThe greater of:
One additional EDU for up to each additional ten
employees after the rst ten; or
Number of EDUs to be determined based on plumbing