Victorville City Council
May 19, 2026

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FOR COUNTY USE ONLY
Approved as to Legal Form Reviewed for Contract Compliance Reviewed/Approved by Department

Grace B. Parsons, Deputy County Counsel Carolina Mendoza, Chief Deputy Director of Sheriff’s Administration
Date Date Date

SAN BERNARDINO COUNTY
City of Victorville
(Print or type name of corporation, company, contractor, etc.)

By

Dawn Rowe, Chair, Board of Supervisors (Authorized signature - sign in blue ink) Dated:

Name Elizabeth Becerra
SIGNED AND CERTIFIED THAT A COPY OF THIS (Print or type name of person signing contract)

DOCUMENT HAS BEEN DELIVERED TO THE
CHAIRMAN OF THE BOARD Title Mayor
Lynna Monell
Clerk of the Board of Supervisors
San Bernardino County
(Print or Type)
By Dated:

Deputy
Address 14343 Civic Drive

Victorville, CA 92393

SCHEDULE A
Law Enforcement Services Contract
City of Victorville
2026-27

FY 2026-27
COST

1.00 - Captain $ 595,439 1

2.00 - Lieutenant 890,186 1

10.00 - Sergeant 3,617,130 1

10.00 - Detective/Corporal 3,103,110 1

73.00 - Deputy Sheriff Tier 2 19,248,202 1

1.00 - Deputy Sheriff Tier 2 - Mall 263,674 1

2.00 - Deputy Sheriff - K-9 Officer 577,128 1

4.00 - School Resource Officer 1,054,696 1

16.00 - Sheriff’s Service Specialist 1,678,608 1

1.00 - Crime Analyst 146,406 1

1.00 - Administrative Assistant 102,422 1

12.00 - Law & Justice Office Specialist 1,253,688 1

41.00 - Marked Unit 942,395 2

7.00 - Marked Unit - Slick Top 159,539 2

2.00 - Marked K-9 Unit 59,660 2

17.00 - Unmarked Unit 193,720 2

2.00 - Unmarked Unit (Non-Code 3) 19,394 2

3.00 - Command Staff Vehicle 48,695 2

11.00 - Pickup truck 127,130 2

1.00 - Citizen Patrol Truck 9,697 2

1.00 - Truck - Grant Funded (Comm Only) 736 2

1.00 - Citizen Patrol Donated SUV (Equip & Comm Only) 2,530 3 Dispatch Services 2,189,628 1
152.00 - HTs (Amortization, Access & Maintenance) 316,464

3.00 - Radios for Command Unit (Access Only) 2,748

3.00 - Additional MDCs (Access Only) 721

7.00 - Additional MDCs 6,792
Administrative Support 179,984
Office Automation 442,164
Axon Contract 265,028
Vehicle Insurance 668,677
Personnel Liability & Bonding 3,236,745
Workers' Comp Experience Modification 68,687 County Administrative Cost 520,673
Cost for FY2026-27 $ 41,992,496 1-5
Monthly Payment Schedule
$3,499,371
2nd through 12th payments due the 5th of each month: $3,499,375 1 2
3 4
5 Personnel costs include salary and benefits and are subject to change by Board of Supervisors’ action. Changes in salary and benefit costs will be billed to the City on a quarterly invoice.

Vehicle costs do not include fuel and maintenance. The City is responsible for fuel, repair and maintenance of all contract vehicles, including collision damage. All fuel, repair and maintenance costs incurred by the County will be billed to the City on a quarterly invoice.

No replacement cost is included for grant funded or donated vehicles.

Services and supplies will be billed to the City on a quarterly invoice.

LEVEL OF SERVICE
1st payment due July 15, 2026:

Grant funded, donated and non-replaceable vehicles will incur a vehicle insurance and equipment connection cost for the period the vehicle is in use.

SCHEDULE A
Law Enforcement Services Contract
City of Victorville
2026-27

Additional Costs Billed Quarterly:

The City will be billed on a quarterly basis for the following items:
• Increase to salaries and benefits resulting from Board of Supervisors-approved changes to Memoranda of Understanding with the County’s various employee organizations. • Actual overtime costs.
• Actual on-call costs.
• Actual costs of vehicle fuel, repair and maintenance, including the costs of collision repair. • Actual costs for services and supplies.

SAFETY: GENERAL:

Captain - 1.00 Sheriff's Service Specialist - 16.00
Lieutenant - 2.00 Crime Analyst - 1.00
Sergeant - 10.00 Administrative Assistant - 1.00
Detective/Corporal - 10.00 Law & Justice Office Specialist - 12.00 Deputy Sheriff Tier 2 - 73.00 Dispatchers - 13.33
Deputy Sheriff Tier 2 - Mall - 1.00 43.33
Deputy Sheriff- K-9 Officer - 2.00
School Resc Officer - 4.00
103.00
VEHICLES: DONATED VEHICLES LIST:

Marked Patrol Units - 41.00 Citizen Patrol - Jeep Patriot - 1.00 * Marked Patrol Units-Slick Top - 7.00 Ford E250 Van - 1.00 * Marked Patrol Units- K9 SUV - 2.00 Trailer - Universal - 1.00 * Safety Unmarked Units - 17.00 Trailer - Fast870 - 2.00 * Command Staff Units - 3.00 Command Unit (Morgan Olson Route Star) - 1.00 * Unmarked Units Non-code - 2.00 6.00
Pickup Trucks - 11.00
Citizen Patrol - 1.00
Donated Vehicles-Ins Only - 6.00 *

90.00 * (Included for insurance costs only)

LEVEL OF SERVICE SUMMARY

ATTACHMENT B
Memorandum of
Understanding with the
Victor Elementary School
District

A MEMORANDUM OF UNDERSTANDING BETWEEN THE
CITY OF VICTORVILLE hereinafter referred to as “CITY”,
AND THE VICTOR ELEMENTARY SCHOOL DISTRICT, hereinafter
referred to as “DISTRICT” AGREEING TO THE

FUNDING OF FOUR SCHOOL RESOURCE OFFICERS

WHEREAS, the School Resource Officers (SRO) at the DISTRICT will assist in all school safety issues while acting as liaison between the school and the police department; and,

WHEREAS, the description of General Duties for the SRO includes:

1. Enforcement of all criminal law violations on and around the school campus

2. Enforcement of all traffic laws on and around the school campus

3. Initiation and maintenance of a campus based anti -violence program (i.e., Conflict Resolution Program, Youth-at-Risk Diversion Program, etc.)

4. Truancy prevention and enforcement program

5. When requested, assist the school with enforcement of school rule violations and related Education Code violations (i.e., dress code, on-campus truancy, etc.); and,

WHEREAS, the SRO is of great benefit to the School and the student body by ensuring a safer crime-free school environment. This position is also beneficial to the Victorville Police Department. The SRO can establish and maintain crime prevention and community relation programs within the school. The SRO may be of unlimited benefit in identifying local gang members and other members of the student body who are involved in criminal activity outside the school. The SRO may be able to identify suspects and locate witnesses and informants to share potential valuable information, which may result in solving crime; and,

WHEREAS, the SRO reports to the Administrative Sergeant who reports to the Lieutenant who in turn reports to the Captain. The SRO is first and foremost a uniformed law enforcement officer charged with providing police services on DISTRICT property. The SRO will keep the Administrative Sergeant and school administrators apprised of activities. Reports are to be submitted in a timely manner as required per department policy and procedures.

WHEREAS, the CITY, through its police department will assign four full-time sworn deputies to the DISTRICT. The sworn deputies will be fully trained and POST certified prior to being assigned to the SRO position. The SRO will spend 100% of their time working in and around the VIC TOR ELEMENTARY SCHOOL DISTRICT SCHOOLS in the city of Victorville.

WHEREAS, the addition of the SRO at schools within the DISTRICT will be of invaluable assistance to the schools, and the community as a whole, in providing a safer community and a higher quality learning environment. While at the same time, this position will provide the police department with a means of creating a positive relationship with students and further enhancing the police department’s community policing efforts; and,

WHEREAS, the DISTRICT agrees to pay the cost of four (4) San Bernardino County Sheriff’s Deputies to be assigned to the DISTRICT to serve as SRO; and,

WHEREAS, the cost to provide said deputies and vehicles is $1,289,788.80

NOW, THEREFORE, the CITY and the DISTRICT agree as follows:

That the DISTRICT will pay the CITY 75% of the cost to provide two (2) San Bernardino County Sheriff’s Deputies, 100% of the cost of one (1) San Bernardino County Sheriff’s Deputy, and the cost, including fuel and maintenance, of two (2.5) vehicles, calculated as follows:

(2.50) School Resource Officer $ 659,185.00 1
(2.50) Marked Police Vehicle $ 57,463.11 2
Dispatch Services $ 60,823.00 1
HT $ 5,205.00
Axon Contract $ 6,495.78
Office Automation $ 7,730.14
Vehicle Insurance $ 19,438.28
Vehicle Fuel & Maintenance $ 11,063.34
Administrative Support $ 4,999.56
Personnel Liability & Bonding $ 78,561.77
County Administrative Cost $ 8,915.63
Workers’ Comp Experience Modification $ 1,442.50 Total Cost $ 921,323.11

1st and 2nd payment due August 14, 2026: ($76,776.95 ea.) $ 153,553.90 3rd through 12th payments due the 4th of each month: $ 76,776.92

That the DISTRICT will pay the CITY 100% of the cost to provide one (1) San Bernardino County Sheriff’s Deputy and the cost including fuel and maintenance of one (1) vehicle, calculated as follows:

(1) School Resource Officer $ 263,674.00 1
(1) Marked Police Vehicle $ 22,985.24 2
Dispatch Services $ 24,329.20 1
HT $ 2,082.00
Axon Contract $ 2,598.31
Office Automation $ 3,028.52
Vehicle Insurance $ 7,775.31
Vehicle Fuel & Maintenance $ 4,425.33
Administrative Support $ 1,999.82
Personnel Liability & Bonding $ 31,424.71
County Administrative Cost $ 3,566.25
Workers’ Comp Experience Modification $ 577.00 Total Cost $ 368,465.69

1st and 2nd payment due August 14, 2026: ($30,455.49 ea.) $ 60,910.98 3rd through 12th payments due the 4th of each month: $ 30,455.47

1 Personnel costs include salary and benefits and are subject to change by Board of Supervisors’ action. Changes in salary and benefit costs will be billed to the City on a quarterly invoice. 2 Vehicle costs do not include fuel and maintenance. The City is responsible for fuel, repair and maintenance of all contract vehicles, including collision damage. All fuel, repair and maintenance costs incurred by the County will be billed to the City on a quarterly invoice.

Overtime incurred will be billed and the DISTRICT will pay the CITY the cost of those expenses.

The CITY will provide an invoice each month to the DISTRICT for the monthly cost stated above and the DISTRICT agrees to remit the amount due within 30 days.

The DISTRICT agrees to pay any moderate increases or other monetary changes, that may occur during the term of the Agreement as a result of inflation or other changes in the personnel costs related to this deputy position.

This agreement may be terminated by either the City or District giving at least ninety (90) days written notice to the other party by cer tified mail, return receipt requested, and stating its intent to terminate. All funds owed to the City as provided herein must be paid before the MOU is terminated.

This agreement shall commence July 1, 2026, and remain in effect until June 30, 2027.

APPROVED AND ADOPTED:

City of Victorville: Victor Elementary School District:

By: _______________________ By: _______________________ Keith C. Metzler,
City Manager

Dated: ______________________ Dated: ______________________

ATTACHMENT C
Agreement Between
Victorville and Macerich
Victor Valley, LP

AGREEMENT BETWEEN THE CITY OF VICTORVILLE AND

MACERICH VICTOR VALLEY, LP PERTAINING TO THE FUNDING OF A SHERIFF’S DEPUTY TO BE ASSIGNED TO THE MALL OF VICTOR VALLEY
This Sheriff’s Deputy Agreement (the “Agreement”) is entered into as of this __ day of __ 2026, by and between Macerich Victor Valley, LP, a Delaware limited partnership (hereinafter referred to as “Macerich”), and the City of Victorville (hereinafter referred to as the “City”), based on the following facts and circumstances.

A. Macerich is the managing agent on behalf of the owner(s) of the shopping center located at 14400 Bear Valley Rd., Victorville, CA 92392, and commonly known as The Mall of Victor Valley (hereinafter referred to as the “Mall”); and B. City provides law enforcement services for the City of Victorville through the San Bernardino County Sheriff’s Department pursuant to a separate agreement between the City and the County of San Bernardino; and
C. The Mall has experienced an increase in crime on and about the Mall property and Macerich has requested that the City assign a Sheriff’s Deputy (“Deputy”) to provide law enforcement and security services to the Mall and adjacent properties; and D. The Deputy will be responsible for enforcement of all criminal law violations on and in proximity to the Mall as well as enforcement of all traffic laws on and in proximity to the Mall and shall provide such services 9 hours a day between the hours of 12:30 and 21:30 Wednesday through Sunday, or as otherwise agreed to by the parties; and E. Macerich is prepared to pay the costs of the Deputy along with the vehicle required to perform certain law enforcement activities as contemplated herein; and F. The Parties agree that the assignment of a Deputy to the Mall would provide a significant benefit to help ensure a safe and crime free environment. The position will also be beneficial to the Police Department.

NOW, therefore, for and in consideration of the mutual covenants contained in this Agreement, and other good and valuable consideration, receipt and sufficiency of which is hereby acknowledged, Macerich and the City agreed as follows;
Section 1
The City, through its Police Department will assign one full-time sworn Deputy to the Mall. The sworn Deputy will be fully trained and certified prior to being assigned to the Mall. The Deputy will spend 100% of their time working in and in proximity to the Mall. The daily hours of such assignment shall be 12:30 – 21:30 Wednesday through Sunday, including holidays, or as otherwise agreed to by the parties.

Section 2
Macerich will pay the City 100% of the cost to provide one San Bernardino County Sheriff’s Deputy, one marked unit (vehicle), HT Radio, dispatch services, maintenance, administrative support, and supplies (collectively, the “Equipment”) during the Term (as defined below) of this Agreement, as hereinafter defined. The Parties understand and acknowledge that the Personnel costs of the San Bernardino County Sheriff’s Deputy include salary and benefits and are set and may be changed from time to time by the County of San Bernardino Board of Supervisors.

Accordingly, Macerich agrees to pay any increases in the Personnel costs as may be changed by the County Board of Supervisors during the term of this Agreement. Any overtime incurred will be billed, subject to Macerich’s prior approval, and Macerich will pay the City the cost of those expenses. Macerich will pay the City, within 30 days of receipt of an invoice from City.

That MACERICH will pay the CITY 100% of the cost to provide one (1) San Bernardino County Sheriff’s Deputy and the cost including fuel and maintenance of one (1) vehicle, calculated a s follows:

(1) Deputy Sheriff $ 263,674.00
1 (1) Marked Police Vehicle $ 22,985.00 2
Dispatch Services $ 23,600.00 1
HT $ 2,082.00
Axon Contract $ 3,333.00
Vehicle Insurance $ 8,739.00
Vehicle Fuel & Maintenance $ 4,424.70
Administrative Support $ 1,353.00
Office Automation $ 3,325.00
Personnel Liability & Bonding $ 31,195.00
County Administrative Cost $ 4,223.00
Workers’ Comp Experience Modification $ 557.00 Total Cost $ 369,490.70

1 Personnel costs include salary and benefits and are subject to change by Board of Supervisors’ action. Changes in salary and benefit costs will be billed to the City on a quarterly invoice. 2 Vehicle costs do not include fuel and maintenance. The City is responsible for fuel, repair and maintenance of all contract vehicles, including collision damage. All fuel, repair and maintenance costs incurred by the County will be billed to the City on a quarterly invoice.

Section 3
The Deputy assigned will have primary responsibility to investigate and respond to all crimes within the Mall and areas within the City adjacent and in proximity to the Mall.

Section 4
With respect to the activities at the Mall, the Deputy’s duties shall include, but are not limited to, the following;

1. Enforcement of criminal law violations on or around the Mall; and

2. Respond to retail calls for service in and around the Mall; and

3. Enforcement of appropriate traffic laws on and around the Mall; and

4. Facilitate and attend retail theft meetings at the Mall; and

5. Upon request, assist the Mall with education and prevention programs; and

6. Assist Mall security as needed and when available; provided, however, Macerich shall exercise its own discretion and control over its Mall security personnel.

Section 5
The Deputy that provides law enforcement services described herein is required to observe the City’s and County’s standards of conduct and shall not be required to perform tasks that are outside the routine services provided by the City to the general public. Any discipline for deputies that provide law enforcement services will be initiated by the City and County only and Macerich shall have no liability with respect to any disciplinary action taken against a Deputy. It is understood by the parties that the City and Macerich do not owe a greater level of police services for protection under this Agreement than that which is owed to the public generally.

Section 6
The Deputy will keep the Mall property manager as well as the designated security contact apprised of activities within and around the Mall.

Section 7
The Term of this Agreement shall commence on July 1, 2026, and shall expire on June 30, 2027, unless sooner terminated as provided for herein. This Agreement will be automatically extended for an additional 12 month term unless either party gives 60 days advance written notice to the other party of its desire to terminate this Agreement prior to the expiration of the then applicable term. Notwithstanding the foregoing, either party may terminate this Agreement at any time without cause upon 30 days prior written notice.

Section 8
Provided City is discharging its obligations hereunder, as full payment for all services rendered under this Agreement, Macerich agrees to pay the costs of one Deputy in an amount equal to the amount paid by the City to the County as determined by the City and County budgets. In addition, the costs of the one vehicle and Equipment listed above shall be equal to $30,790.89 per month.

Section 9
All notices, demands, requests and other communications hereunder shall be in writing either personally delivered or mailed, via certified mail, return receipt requested, or sent by reputable overnight courier to the following addresses:

If to Macerich, to:
c/o The Macerich Company
401 Wilshire Boulevard, Suite 700
Santa Monica, CA 90401
Attn: Legal Department

If to City, to: c/o City of Victorville
14343 Civic Drive
Victorville, CA 92392
Attn: Jerry Davenport, Police Captain

With a copy to: Keith C. Metzler, City Manager
c/o City of Victorville
14343 Civic Drive,
Victorville, CA 92392
or such to other address as either party may direct by notice given to the other as hereinabove provided. Notices will be deemed to have been given upon either receipt or rejection. For notices to be delivered to Macerich, a copy shall also be sent to the property manager for the Mall.

Section 10
A. If any term of this Agreement is found to be void or invalid, such invalidity shall not affect the remaining terms of this Agreement, which shall continue in full force and effect.

B. This Agreement shall be governed by and construed in accordance with the laws of the State of California.

C. In the event of any dispute or legal proceeding between the parties arising out of or relating to this Agreement or its breach, the prevailing party shall be entitled to recover from the non-prevailing party all fees, costs and expenses, including but not limited to attorneys’ and expert witness fees, incurred in connection with such dispute or legal proceeding.

D. Except as the parties may specify in writing, neither party shall have the authority, express or implied, to act on behalf of the other party in any capacity whatsoever as an agent. Neither party shall have any authority, express or implied, pursuant to this Agreement to bind the other to any obligation whatsoever.

E. City’s relationship to Macerich shall be that of an independent contractor. All Deputies furnished by City will be employees of City and/or County only, and will at all times be subject to the direct supervision and control of City and/or County. City shall have sole responsibility of paying the salaries, statutory benefits (including Worker’s Compensation), insurance, taxes (including but not limited to, Federal Social Security Taxes and Federal and State Unemployment Taxes) and all other expenses relating to each such employee, as applicable.

F. Waiver by either party of any default, breach or condition precedent shall not be construed as a waiver of any other default, breach or condition precent or any other right thereunder.

G. This Agreement constitutes the entire agreement and understanding of the parties and supersedes all offers, negotiations and other agreements. There are no representations or understandings of any kind not set forth herein. Any amendment to this Agreement must be in writing and executed by both parties.

////SIGNATURE PAGE TO FOLLOW////

IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date aforesaid.

THE CITY OF VICTORVILLE, MACERICH VICTOR VALLEY LP, a municipal corporation a Delaware limited partnership

By: Macerich Victor Valley GP LLC,
a Delaware limited liability company

By: ___________________________
By: __________________________________
Keith C. Metzler,
City Manager

Dated: __________________________ Dated: ________________________________

APPROVED AS TO STANDARD FORM:

By: _____________________________
Andre de Bortnowsky,
City Attorney
Dated: ___________________________

THE CITY OF VICTORVILLE
By: _____________________________
Sandra Bostick,
Risk Manager
Dated: ___________________________

Item Number: 11
City Council / Board of Directors
Written Communications
Meeting of: May 19, 2026
Submitted By:

Robert Clemmer, Fire Chief

Subject:

Purchase of a Type-1 Pierce Pumper Under Cab Engine
Recommendation:

That the Honorable City Council:
(1) Approve the purchase of a Type-1 Pierce Engine from South Coast Fire Equipment in the amount not to exceed $1,300,000; and
(2) Authorize the City Manager to execute all documents necessary to purchase one (1) Type-1 Fire Apparatus.

Fiscal Impact:

This purchase was not included in the Fiscal Year 2026 budget; however, sufficient funds are available to cover the expense under account no. 1052010-55045-96103 - Measure P Apparatus Replacement Schedule. Beginning in Fiscal Year 2024, the Fire Department has allocated $775,000 annually to this account to establish a fund for future fleet acquisitions. The current account balance is $2,325,000, accumulated over the past three fiscal years. If the purchase is approved, the remaining balance will be reserved for future apparatus acquisitions.

Strategic Plan Goal:

This item aligns with Strategic Plan Goal B, Public Safety – Implement public safety strategies to support a thriving and growing community. The benefit of this improved resource will improve frontline apparatus reliability while simultaneously strengthening the reserve fleet.

Background:

Over the past five years, the City has made significant investments in the Victorville Fire Department’s (VFD) fleet. These enhancements include the addition of three new Type- 1 fire engines, a Tractor Drawn Aerial (Tiller), three Transport Capable Squads, and a Tactical Water Tender. Currently, the department operates five Type-1 fire engines daily, 4 6
7 8
with three of these being the newer Pierce Pumper Under Cab (PUC) models. The standard production time for a custom Type-1 Pierce PUC Fire Engine from Pierce Manufacturing, Inc. (Pierce) is approximately 47 to 50 months. Occasionally, stock units in production become available for purchase. These sell quickly because of faster delivery time frames and competitive pricing. Per the current market trends, if the VFD was to purchase a stock unit, the anticipated delivery time will be within the 2026 calendar year.

This expedited timeline will allow the department to transition the current Medic Engine (ME) 312 to reserve status, replacing a 20-year-old reserve engine. As the City continues to experience growth and plans for future fire stations, this purchase will strengthen the reserve fleet and support a consistent, modern frontline apparatus fleet.

Discussion:

The VFD is requesting approval to purchase a stock Type-1 Pierce PUC configuration Fire Engine from South Coast Fire Equipment (South Coast), and to authorize the City Manager to execute all documents once a stock unit becomes available. According to a recent quote from South Coast, the estimated cost of a stock Type-1 Pierce PUC is $1,300,000, as shown in Attachment A. This apparatus will replace aging frontline equipment and support the department and City’s ongoing efforts to modernize the fleet with state-of-the-art firefighting technology and apparatus design.

The Pierce PUC Fire Engine represents a modern approach to fire apparatus configuration, specifically designed to enhance operational efficiency, firefighter safety, and emergency response capability. This purchase aligns with the department’s long- term Apparatus Replacement Plan (Attachment C) and supports our mission of providing rapid, professional, and effective emergency services to the residents, businesses, and visitors of the City of Victorville. The addition of a Pierce PUC Fire Engine will significantly enhance the VFD’s ability to respond to a wide range of emergencies, including structure fires, vehicle accidents, hazardous materials incidents, and technical rescue operations.

The PUC platform incorporates an innovative design that places the most utilized attack hose at a ground-accessible height, allowing firefighters to deploy hose lines and equipment quicker. This design greatly improves firefighter ergonomics, reduces the potential for slips and falls, and allows for quicker and safer deployment of firefighting equipment during critical operations. In addition, the compact urban configuration of the PUC engine improves maneuverability in residential neighborhoods, commercial corridors, and areas with limited access, allowing emergency crews to operate more efficiently throughout the city.

South Coast has cooperative agreement no. FS12-23 (Attachment B) with Houston- Galveston Area Council (H-GAC) Cooperative Purchasing Program, HGACBuy, that is valid until November 30, 2027. The cooperative agreement was vetted and confirmed by the Purchasing Division of the Finance Department. Purchases through a cooperative purchasing agreement are allowed in accordance with section 2.28.120 of the Victorville Municipal Code.
4 6
7 8
Due to current market conditions and extended lead times in the fire apparatus manufacturing industry, available production slots and completed apparatus are offered on a first-come, first-serve basis. The specified Pierce Type-1 Engine for purchase is currently in production, however, availability is not guaranteed until a fully executed purchase order is received by South Coast.

To mitigate the risk of losing the opportunity to acquire a near-term delivery unit, staff is requesting authorization for the City Manager to proceed with the purchase of the next available comparable Type-1 PUC Engine from South Coast. All apparatus must comply with the operational specifications, performance standards, and functional requirements established by the Fire Chief and Apparatus Committee. These requirements are to be met in accordance with the City's purchasing ordinance and relevant cooperative agreement provisions, ensuring that the total acquisition cost does not exceed the approved appropriation cap of $1,300,000.

The VFD Apparatus Committee supports this apparatus design and purchase of a stock unit. They appreciate the expedited production, and delivery timeline, as well as the close specificity to the current fleet.

Staff is available to answer any questions that the Council may have.

Prepared By:

Robert Clemmer, Fire Chief
Attachments: A. Pierce Type-1 PUC Stock Unit Sample
B. Cooperative Agreement
C. Apparatus Replacement Plan
Attachment A
Pierce Type-1 PUC Stock
Unit Sample
Option List
Line
Option
Type
Option Description
Qty
1 0010012
No Boiler Plates requested
1 2
0661794
Single Source Compliance
1 3
0584456
Manufacture Location, Appleton, Wisconsin
1 4
0584452
RFP Location: Appleton, Wisconsin
1 5
0588609
Vehicle Destination, US
1 6
0833225
SP
STK 189" PUC
1 7
0816491
Comply NFPA 1900 Changes Effective Jan 1, 2024, With Exceptions 1 8
0533347
Pumper/Pumper with Aerial Device Fire Apparatus
1 9
0588611
Vehicle Certification, Pumper
1 10
0661778
Agency, Apparatus Certification, Pumper/Tanker, U.L.
1 11
0816495
Certification, Vehicle Inspection Program, NFPA 1900
1 12
0537375
Unit of Measure, US Gallons
1 13
0030006
Bid Bond Not Requested
1 14
0816849
Performance Bond, Not Requested
1 15
0000007
Approval Drawing
1 16
0002928
Electrical Diagrams
1 17
0889378
Enforcer Chassis, PUC-NG
1 18
0000110
Wheelbase
1 Wheelbase - 195.00"
19 0000070
GVW Rating
1 GVW rating - 46500
20 0729280
Frame Rails, 13.38 x 3.50 x .375, Enforcer
1 21
0020018
Frame Liner Not Req'd
1 22
0630705
Axle, Front, Oshkosh TAK-4, Non Drive, 19,500 lb, Enforcer 1 23
0030264
Suspension, Front TAK-4, 19,500 lb, Qtm/AXT/Imp/Vel/Enf/SFR 1 24
0087572
Shock Absorbers, KONI, TAK-4, Qtm/AXT/Imp/Vel/Enf
1 25
0000322
Oil Seals, Front Axle
1 26
0785760
Tires, Front, Michelin, XZY3 (wb), 425/65R22.50, LRL, Fire Service Speed Rating 1 27
0019611
Wheels, Front, Alcoa, 22.50" x 12.25", Aluminum, Hub Pilot 1 28
0530460
Axle, Rear, Meritor RS26-185, 27,000 lb, Saber/Enforcer 1 29
0544253
Top Speed of Vehicle, 68 MPH /109 KPH
1 30
0565380
Suspen, Rear, Single Slipper Spring, 27,000 lb, Saber/Enforcer 1 31
0000485
Oil Seals, Rear Axle
1 32
0031836
Tires, Rear, Michelin, XZE*, 12R22.50, 16 ply, Single
1 33
0019625
Wheels, Rear, Alcoa, 22.50" x 8.25", Aluminum, Hub Pilot, Single 1 34
0568081
Tire Balancing, Counteract Beads
1 35
0620570
Tire Pressure Monitoring, RealWheels, AirSecure, Valve Cap, Single Axle 1 Qty, Tire Pressure Ind - 6
36 0801909
Lug Nut, Covers, Chrome
1 37
0003245
Axle Hub Covers w/center hole, S/S, Front Axle
1 38
0001960
Axle Hub Covers, Rear, S/S, High Hat (Pair)
1 39
0002045
Mud Flap, Front and Rear, Pierce Logo
1 40
0544802
Chocks, Wheel, SAC-44-E, Folding, (Up to 44" Diameter Tires) 1 Qty, Pair - 01
41 0544806
Mounting Brackets, Chocks, SAC-44-E, Folding, Horizontal 1 Qty, Pair - 01
Location, Wheel Chocks - Left Side Rear Tire, Forward and Rearward 42 0820509
ESC/ABS/ATC Wabco Brake System, Single Rear Axle, NFPA 1900/ULC 1 43
0030185
Brakes, Knorr/Bendix 17", Disc, Front, TAK-4
1 44
0000730
Brakes, Meritor, Cam, Rear, 16.50 x 7.00"
1 45
0735527
Air Compressor, Brake, Wabco 26.8 CI, Paccar
1 Customer:

Victorville Fire Department
Bid Number:
814
Representative
Olley, Tim
Job Number:

Organization:

South Coast Fire Equipment, Inc
Number of Units:
1 Requirements Manager:

Bid Date:
04/17/2026
Description:

Stock #45776 Enforcer PUC 189" Low Hosebed/Hatch Com
Stock Number:
45776
Body:

Pumper, PUC, Aluminum
Price Level:
54 (Current: 54)
Chassis:

Enforcer Chassis, PUC-NG
Lane:
4/21/2026
4/21/2026 10:32 AM

814
Bid #:

Line
Option
Type
Option Description
Qty
46 0644232
Brake Reservoirs, 4,272 Cubic Inch Minimum Capacity, Saber FR/Enforcer 1 Paint Color, Air Tanks - Frame color
47 0568012
Air Dryer, Wabco System Saver 1200, Heater, 2010
1 48
0000790
Brake Lines, Nylon
1 49
0000854
Air Inlet, w/Disconnect Coupling
1 Location, Air Coupling(s) - DS Step Well, Forward
Qty, Air Coupling (s) - 1
50 0811018
SP
Engine, Paccar MX13, 510HP, 1850 lb-ftW/OBD, EPA 2024, SFR/Enforcer,

BMP/HDR/STK
1 51
0811409
Not Required, Engine Contingency Adjustment
1 52
0001244
High Idle w/Electronic Engine, Custom
1 53
0735687
Engine Brake, Fully Integrated, Paccar MX13 Engine
1 Switch, Engine Brake - Paccar
54 0644227
Clutch, Fan, Air Actuated, Saber FR/Enforcer
1 55
0644573
Air Intake, Water & Ember Screen, Saber FR/Enforcer
1 56
0814375
Exhaust System, Horizontal, Right Side
1 Exhaust, Diffuser - Aluminized Steel (Standard)
Exhaust, Material/Finish - Aluminized Steel (Standard)
Location, Diffuser Termination - 2.00" Past Rub Rail (Standard) Tip, Exhaust - Straight Tip (Standard)
57 0788765
Radiator, Saber FR/Enforcer
1 58
0001090
Cooling Hoses, Rubber
1 59
0770792
Fuel Tank, 65 Gallon, Left Side Fill, Common Air Bottle Door 1 60
0001129
Lines, Fuel
1 61
0889521
DEF Tank, 7.3 Gallon, LS Fill, Under Cab, Paccar, Lift Up Fill Dr, Spring, ENF 1 Door, Material & Finish, DEF Tank - Painted
62 0552793
Not Required, Fuel Priming Pump
1 63
0552712
Not Required, Shutoff Valve, Fuel Line
1 64
0699437
Cooler, Chassis Fuel, Not Req'd.
1 65
0690880
No Selection Required From This Category
1 66
0887546
Trans, Allison 6th Gen, 4000 EVS P, w/Prognostics, Imp/Vel/SFR/Enf 1 67
0625331
Transmission, Shifter, 6-Spd, Push Button, 4000 EVS
1 68
0517604
Transmission Programming, Park to Neutral, PUC
1 69
0684459
Transmission Oil Cooler, Modine, External
1 70
0001375
Driveline, Spicer 1810
1 71
0734211
Steering, Sheppard M110 w/Tilt, TAK-4, Paccar Pump, w/Cooler, Paccar 1 72
0802950
Steering Wheel, 4 Spoke w/Wiper Control, Saber FR/Enforcer 1 73
0559647
Pierce Logo on Horn Button
1 74
0606441
Bumper, 19" Ext, Fab, .25" Steel, Painted, SFR/Enf
1 75
0640197
Tray, Hose, Center, 19" Bumper, Outside Air Horns
1 Grating, Bumper extension - Grating, Rubber
Capacity, Bumper Tray - 19) 100' of 1.75"
76 0630813
Cover, Aluminum Treadplate, One (1) D-Ring Latch, Hose Tray 1 Stay arm, Tray Cover - b) Pneumatic Stay Arm
77 0614646
No Lift & Tow Package, Imp/Vel, AXT, SFR/Enf
1 78
0002270
Tow Hooks, Chrome, Below Deck
1 79
0698960
Coating, Top Flange, Front Bumper, Outside Exterior, UL-LX Coating, Black 1 80
0625646
Cab, Enforcer, 7010, PUC
1 81
0747442
Engine Tunnel, X12, MX13, Spray Insulation, Enforcer
1 82
0887601
Cab Insulation, Enforcer/Saber FR
1 83
0610508
Rear Wall, Interior, Adjustable Seating, Not Available
1 84
0632103
Rear Wall, Exterior, Cab, Saber FR/Enforcer
1 Material, Exterior Rear Wall - Aluminum Treadplate
85 0639727
Cab Lift, Elec/Hyd, Manual Override, Saber FR/Enforcer
1 86
0695930
Grille, Bright Finished, Front of Cab, Enforcer
1 87
0647932
Not Required, Trim, S/S Band, Across Cab Face, AXT/Saber/Enforcer 1 88
0087357
Molding, Chrome on Side of Cab
1 89
0772130
Mirrors, Retrac, West Coast Style, Htd/Rmt, w/Htd/Rmt Convex, Marker Light 1 90
0648170
Door, Half-Height, Saber FR/Enforcer 4-Door Cab, Raised Roof 1 Key Model, Cab Doors - 751
Cab, Exterior Door Handle, Finish - 4-Door, Chrome/Black 91 0655543
Door Panel, Brushed Stainless Steel, Saber/Enforcer 4-Door Cab 1 4/21/2026 10:32 AM

814
Bid #:

Line
Option
Type
Option Description
Qty
92 0630636
Controls, Electric Roll-Up Windows, 4dr, 4 Driver Controls, Saber FR/Enforcer 1 93
0638310
Steps, 4-Door Cab, Saber FR/Enforcer
1 Step Well Material - Aluminum Treadplate
94 0770194
Handrail, Exterior, Knurled, Alum, 4-Door Cab
1 95
0892638
Lights, Cab & Crw Cab Acs Stps, P25, LED w/Bezel, 6lts
1 Color, Trim - Chrome Housing
96 0583698
Fenders, S/S on cab, Extra Wide, Saber/Enf
1 97
0586967
Grab Handle, Chrome, Specify Location, Qty
2 Location - one (1) on the driver and one (1) on the officer side door pan vertical near the upper door panel hinged side, to work as a high grab handle into cab
Qty, - 02
98 0557023
Handrail, 10", Below Cab Windshield, Pair
1 99
0627907
Window, Side of C/C, Fixed, w/Cabinet, SFR/Enf
1 100
0012090
Not Required, Windows, Front/Side of raised roof
1 101
0779033
Not Required, Windows Rear of Crew Cab, Saber FR/Enforcer 1 102
0887710
Window Coatings, Solar Film, Cab/Crew Cab
1 103
0644019
Holder, Cup, 4" Diameter x 4" High x 1" Slit on Side, Matting, Alum, Each 2 Location - mount at final
Qty, - 02
104
0894089
Dash, Heavy Duty Metal, Enforcer
1 Material Finish, Metal Dash - Match Interior Paint
105
0634206
Mounting Provisions, 1/4" Alum, Full Engine Tunnel, Saber FR/Enforcer 1 Mounting Provision Spacing - 1.00"
Material Finish, Cab Interior - Painted
106
0750824
Cab Interior, Vinyl Headliner, Saber FR/Enforcer, CARE
1 Color, Cab Interior Vinyl/Fabric - Endure Vinyl - Silver/Gray Engine Tunnel Cover - Dark Silver Gray Endure Vinyl
Cab Interior Rear Wall Material - Painted Aluminum
107
0753903
Cab Interior, Paint Color, Saber FR/Enforcer
1 Color, Cab Interior Paint - i) fire smoke gray
108
0888673
Floor, Rubber Padded, Cab & Crew Cab, Blister, Enforcer PUC-NG 1 109
0817805
HVAC, Heavy-Duty, Enforcer, Paccar, CARE
1 Paint Color, A/C Condenser - Painted to Match Cab Roof HVAC System, Filter Access - Removable Panel
Auxiliary Cab Heater - Both
HVAC System, Control Loc. - Panel Position #12
Plenum Cover Material - Formed Plastic
110
0639675
Sun Visor, Smoked Lexan, AXT, Imp/Vel, SFR/Enf
1 Sun Visor Retention - Thumb Latch
111
0622887
Grab Handles, Driver Door Post, Officer Door Post Low, SFR/Enf 1 112
0693439
Lights, Engine Compt, Custom, Auto Sw, w/Fld Chk Dr Wln 3SC0CDCR, 3" LED Trim
1 Qty, - 01
113
0631830
Fluid Check Access, Saber FR/Enforcer, Arrow XT
1 Latch, Door, Storage - Lift and Turn Latch, Flush
114
0583039
Not Required, Side Roll and Frontal Impact Protection
1 115
0622618
Seating Capacity, 5 Belted Seats
1 116
0636957
Seat, Driver, Pierce PSV, Air Ride, High Back, PRIMARY, SFR/Enf 1 117
0632923
Seat, Officer, Pierce PSV, Air Ride, High Back, PRIMARY, SFR/Enf 1 118
0002517
Not Required, Radio Compartment
1 119
0769412
Cabinet, Rear Facing, LS, 23 W x 43 H x 26.75 D, Roll, SFR/Enf 1 Light, Short Cabinet - Pierce, Interior, Right Side and Pierce, Interior, Left Side
Material Finish, Shelf - Painted - Cab Interior
Shelf/Tray, Cabinet - (2) Shelves, Adjustable, 0.75" Up-Turned Lip Door, Cab Interior Cabinet - Rollup, Amdor, Anodized, Locking #751 Louvers, Cabinet - 0-No Louvers
120
0102783
Not Required, Seat, Rr Facing C/C, Center
1 121
0767387
Cabinet, Rear Facing, RS, 22 W x 34 H x 26.75 D, Roll, SFR/Enf 1 Light, Short Cabinet - Pierce, Interior, Left Side
Material Finish, Shelf - Painted - Cab Interior
Shelf/Tray, Cabinet - (1) Shelf, Adjustable, 0.75" Up-Turned Lip Door, Cab Interior Cabinet - Rollup, Amdor, Anodized, Locking #751 4/21/2026 10:32 AM

814
Bid #:

Line
Option
Type
Option Description
Qty
121
Louvers, Cabinet - Louvers, Back
122
0632947
Seat, Fwd Fcng C/C, LS Otbrd, Pierce PSV, SCBA, Foldup, SECONDARY, SFR/Enf
1 123
0632657
Seat, Fwd Fcng C/C, Ctr, (1) Pierce PSV, SCBA, SECONDARY, SFR/Enf 1 124
0632874
Seat, Fwd Fcng C/C, RS Otbrd, Pierce PSV, SCBA, Foldup, SECONDARY, SFR/Enf
1 125
0766467
Upholstery, Seats In Cab, All Vinyl, Seats Inc, CARE
5 Color, Cab Interior Vinyl/Fabric - Endure Vinyl - Silver/Gray Qty, - 05
126
0543991
Bracket, Air Bottle, Hands-Free II, Cab Seats
4 Qty, - 04
127
0603866
Seat Belt, Dual Retractor, ReadyReach, Saber FR/Enforcer 1 Seat Belt Color - Red
128
0817557
Helmet Storage, Provided by Fire Department, NFPA/ULC 2024 1 129
0647647
Lights, Dome, FRP Dual LED 4 Lts
1 Color, Dome Lt - Red & White
Color, Dome Lt Bzl - Black
Control, Dome Lt White - Door Switches and Lens Switch
Control, Dome Lt Color - Lens Switch
130
0896451
Enhanced Software for Cab and Crew Cab Dome Lts
1 131
0816997
Portable Hand Light, Provided by Fire Dept, NFPA/ULC 2024 1 132
0622803
Cab Instruments, Black Gauges, Black Bezels, Enforcer MUX 1 EXCLUDED: [Emergency Switching]. - Individual Switches 133
0509511
Air Restriction Indicator, Imp/Vel, AXT, Enf MUX
1 134
0543751
Light, Do Not Move Apparatus
1 Alarm, Do Not Move Truck - Pulsing Alarm
135
0509042
Messages, Open Dr/DNMT, Color Dsply,
1 136
0611683
Switching, Cab Instrument Lower Console & Overhead, Membrane, Enforcer WiFi MUX
1 137
0802946
Wiper Control, 2-Speed w/Intermittent, Steering Wheel, Left Pod, SFR/Enf 1 138
0834413
USB, Cab, 4, 12V DC, Dual USB Termination, Batt Dir. NFPA1900/ULC 1 USB, Type - USB Combo A & C
139
0820894
Wiring, Spare, 15 A 12V DC, Batt Dir, 1st NFPA1900/ULC
1 Location, Wiring - Behind Officer Seat
12vdc power from - Battery direct
Wire termination - 10-Place Bus Bar w/Cover
140
0814201
Vehicle Information Center, 7" Color Display, Touchscreen, MUX, CL714 1 System Of Measurement - US Customary
141
0816633
Collision Mitigation, HAAS Alert (R2V), HA7
1 Subscription, HAAS R2V - R2V - 5 Year Data Plan Subscription 142
0606247
Vehicle Data Recorder w/CZ Display Seat Belt Monitor
1 143
0817058
Camera, Pierce, LS Mux, R Camera, SD, CL714
1 Camera System Audio - Not Provided
144
0814831
Not Required, Camera Switcher
1 145
0785771
Recess, Rear Vision Camera
1 Location - center rear wall
146
0890416
Pierce Command Zone, Advanced Electronics & Control System, Enforcer, WiFi CZT
1 Color, Antenna - White Antenna
Module Housings - See Through Housings with LED Cuircuit Indicators 147
0896456
Prognostics, Electrical System
1 148
0624253
Electrical System, Enforcer MUX
1 149
0079211
Batteries, (6) Stryten/Exide Grp 31, 950 CCA each, Threaded Stud 1 150
0008621
Battery System, Single Start, All Custom Chassis
1 151
0002698
Battery Compartment, Saber/Enforcer
1 152
0812586
Charger, Sngl Sys, Kussmaul, Chief 091-266-12-60, 60 Amp 1 153
0814869
Location, Cab, Charger, Behind Driver Seat
1 154
0813791
Panel, Charger Display, Kussmaul, 091-94-12, Batt Dir
1 155
0814939
Location, Cab, Ind/Remote, Driver's Seat Riser
1 156
0811952
Not Required, Indicator/Remote Status
1 157
0824337
Not Required, Location Ind/Remote
1 158
0016857
Shoreline, 20A 120V, Kussmaul Auto Eject, 091-55-20-120, Super 1 Qty, - 01
Color, Kussmaul Cover - b) red
4/21/2026 10:32 AM

814
Bid #:

Line
Option
Type
Option Description
Qty
158
Shoreline Connection - battery charger and receptacles
159
0026800
Shoreline Location
1 Location, Shoreline(s) - DS Cab, Frt Corner
160
0647728
Alternator, 430 amp, Delco Remy 55SI
1 161
0092582
Load Manager/Sequencer, MUX
1 Enable/Disable Hi-Idle - e)High Idle enable
162
0783157
Headlights, Rect LED, JW Spkr Evo 2, Heat, AXT/Enf/Imp/Sab/Vel 1 Color, Headlight Bez - Chrome Bezel
163
0840415
Light, Directional, Wln 600 Cmb, Cab Crn, Wrp Bzl Out HD Lts, Enf/Sab 1 Color, Lens, LED's - Match
Color, Trim - Polished Housing
164
0620054
Light, Directional/Marker, Intermediate, Weldon 9186-8580-29 LED 2lts 1 165
0648048
Lights, Clearance/Marker/ID, Front, Wln 0SA00MCR LED 7 Lts 1 166
0647929
Lights, Directional/Marker, Cab Front Side, Truck-Lite 19036YLED, AXT/Enf MUX 1 167
0591889
Lights, Clearance/Marker/ID, Rear, Wln 0SR00MCR LED 7Lts 1 168
0804514
Lights, Tail, Wln M62BTT* Red Stop/Tail & M62T* Amber Dir Arw For Hsg 1 Color, Lens, LED's - Match
Flash Pattern, Directional Lts - Steady On (Arrow)
169
0806466
Lights, Backup, Wln M62BU, LED, For Tail Lt Housing
1 170
0889577
Bracket, License Plate & Light, P25 LED, Stainless Brkt 1 Color, Trim - Chrome Housing
171
0556842
Bezels, Wln, (2) M6 Chrome Pierce, For mtg (4) Wln M6 lights 1 172
0589905
Alarm, Back-up Warning, PRECO 1040
1 173
0626588
Lights, Perimeter Cab, TecNiq T10-LC00-1 15" LED 4Dr
1 174
0617901
Lights, Perimeter Pump House, TecNiq T10-LC00-1 15" LED 2lts 1 175
0626579
Lights, Perimeter Body, TecNiq T10-LC00-1 15" LED 2lts, Rear Step 1 Control, Perimeter Lts - Parking Brake Applied
176
0896454
Enhanced Software for Perimeter Lts
1 177
0557322
Lights, Step, P25 at Rear Tailboard, PUC, 4lts Perm Lts 1 178
0748973
Light, Roof Mt, Wln S72M**, 72" Cnt Feature, Mkr Lts Not Activated 1 Color, Wln Lt Housing - White Paint
Control, Scene Lts - Cab Sw Panel DS and Pump Panel Sw LS LED Module Type - 4 White Spot
179
0768059
Lights, Wln, PCPSM2* Pioneer, 12 VDC, 2nd
1 Location - ahead of passenger side crew cab door
Qty, - 01
Color, Wln Lt Housing - Chrome Cover
Control, Scene Lts - Cab Sw Panel DS and Pump Panel Sw LS 180
0768061
Lights, Wln, PCPSM2* Pioneer, 12 VDC, 1st
1 Location - ahead of driver side crew cab door
Qty, - 01
Color, Wln Lt Housing - Chrome Cover
Control, Scene Lts - Cab Sw Panel DS and Pump Panel Sw LS 181
0763608
Lights, Wln, PCPSM2*, Pioneer, 12 VDC, 2nd
2 Location - (1) above RS1 in front of the warning light (1) above RS3 rear of the warning light
Qty, - 02
Color, Wln Lt Housing - Chrome Cover
Control, Scene Lts - PS Scene Lts
182
0763610
Lights, Wln, PCPSM2*, Pioneer, 12 VDC, 1st
2 Location - (1) above LS1 in front of the warning light (1) above LS3 in rear of the warning light
Qty, - 02
Color, Wln Lt Housing - Chrome Cover
Control, Scene Lts - DS Scene Lts
183
0645877
Lights, Hose Bed, Sides, Dual LED Light Strips
1 Control, Hose Bed Lts - Cup Switch At Rear
184
0778195
Lights, Rear Scene, Wln, PCPSM1C Pioneer LED Fld/Spt, Surface Mount 1 Control, Rear Scene Lts - Cab Switch Panel DS and Body Switch, DS Rear Bulkhead
185
0787119
SP
Lights, Walk Surf, Dual LED Light Strips, Cargo/Area Over Water Tank 1 Control, Scene Lts - Perimeter light
186
0518282
Pumper, PUC, Aluminum
1 187
0554271
Body Skirt Height, 20"
1 4/21/2026 10:32 AM

814
Bid #:

Line
Option
Type
Option Description
Qty
188
0682617
Tank, Water, 750 Gallon, Poly, 67 LHB, PUC
1 189
0003405
Overflow, 4.00" Water Tank, Poly
1 190
0028104
Foam Cell Required
1 191
0633066
Sleeve, Through Tank
1 Qty, Sleeve - 1
Water Tank Sleeve - Plumbing/Hydraulic Diameter - 3" Plumbing 192
0553725
Restraint, Water Tank, Heavy Duty, Special Type Tank, 4x4, or Export 1 193
0003429
Not Required, Direct Tank Fill
1 194
0003424
Not Required, Dump Valve
1 195
0048710
Not Required, Jet Assist
1 196
0030007
Not Required, Dump Valve Chute
1 197
0514778
Not Required, Switch, Tank Dump Master
1 198
0597043
Body Height, PUC/HDRP
1 Body Height - 92.00"
199
0683290
Hose Bed, Aluminum, Pumper, PUC, 67 LHB
1 200
0723340
Unpainted/Brush Finished, Hose Bed, 3G PUC/HDRP
1 201
0003481
Hose Bed Capacity, Special
1 Capacity, Hose Bed - 1000' of 5" 600' of 2.5" hose
202
0003488
Divider, Hose Bed, Unpainted
1 Qty, Hose Bed Dividers - 1
203
0806306
Straps, Top of Hose Bed
1 204
0807433
Hose Restraint, Hose Bed, Web, Rear, Separate From Top, Seat Belt 1 Color, Strap - Orange
Release, Seat Belt Buckle - Bar
Fastener, Rear Restraint, Bottom - Seat Belt Buckle (hinged) 205
0648736
Crosstube, Reinforcement, Above Hose Bed
1 Location - flush with the back
Material/Finish, Cross Tube - Painted Match Lower
206
0611509
Running Boards, Flip Out, PUC
1 207
0676723
Tailboard, 16" Deep, Full Width, Angled Corners, PUC/HDRP 1 208
0690029
Wall, Rear, Body Material, PUC/HDRP
1 209
0003531
Tow Bar, Under Tailboard
1 210
0656764
Construction, Compt, Alum, Pumper, PUC
1 211
0503804
LS 189" Rollup, Full Height/Depth Compts, PUC
1 Width, PUC Pump Operators Panel Partition - 2.5"
212
0503803
RS 189" Rollup, Full Height/Depth Compts, PUC
1 213
0692733
Doors, Rollup, Gortite, Side Compartments
6 Qty, Door Accessory - 06
Color, Roll-up Door, Gortite - Painted to Match Lower Body Latch, Roll-up Door, Gortite - Non-Locking Liftbar
214
0599445
Rear, Rollup, 33.50" F-F, Tailboard, PUC/HDRP
1 215
0692743
Door, Gortite, Rollup, Rear Compartment, PUC
1 Color, Roll-up Door, Gortite - Satin finish
Latch, Roll-up Door, Gortite - Non-Locking Liftbar
216
0641356
Cutout, Rollup Door Flange, Gortite Provided Cutout
7 Qty, Door Accessory - 07
Location, Compartment, Predefined - B1, LS1, LS2, LS3, RS1, RS2 and RS3
217
0616670
Lights, Compt, Pierce LED, Dual Light Strips, Each Side of Door, Pumper/Tanker 7 Qty, - 07
Location, Compartment Lights - All Body Compts
218
0515679
189" Hatch, (2) Lift-up, 21" Wide, Both Sides, PUC/HDRP 1 Size, Hatch Compt, Height - 22.00"
Trim, Body/Hatch Compt Seam, Horizontal, Pair - Painted Formed - Match Upper
Trim, Body/Hatch Compt Seam, Vertical, Pair, PUC - Painted Smooth Weld
Matting, Floor, Hatch Compt - Dri-Deck - Black
219
0733406
Handrails, Hatch Step Area, (1) Curved & (1) Straight
1 220
0688124
Lights, Hatch Compt, LED Strip Light, 189", Both Sides
1 221
0687145
Shelf Tracks, Recessed, PUC/3rd Generation
1 222
0600350
Shelves, Adj, 500 lb Capacity, Full Width/Depth, Predefined Locations 4 Qty, Shelf - 04
4/21/2026 10:32 AM

814
Bid #:

Line
Option
Type
Option Description
Qty
222
Material Finish, Shelf - Painted - Spatter Gray
Location, Shelves/Trays, Predefined - LS1-Transition Point, RS1- Centered, RS3-Upper Third and LS3-Transition Point
223
0647044
Tray, Floor Mounted, Slide-Out, w/ Side Slides, FW/FD, 500lb, 2.00" Sides, 3G 2 Qty, - 02
location - RS1 ans LS1
Material - paint to match compt interior
224
0544614
Toolboard, Swing-out, Alum, .188", Peg Board, 3G
2 Qty - 2
Location, Pivot - Front
Mounting, Toolboard - Adjustable Frt-back
Hole Diameter, Pegboard/Toolboard - .203" diameter
Finish, Pegboard/Toolboard - Painted - Spatter Gray
Location, Toolboard - LS2 - Full Height/Width and RS2 - Full Height/Width
225
0726412
Partition, Trans Rear Compt, PUC/HDRP
2 Qty, Partition - 02
Location, Partition - c) both sides
Material Finish, Partition - Painted - Spatter Gray
226
0063064
Rub Rail, Aluminum Extruded, Side of Body, 3rd Gen Body 1 227
0515441
Fender Crowns, Rear, S/S, w/Removable Fender Liner, Pumper, 3G 1 Material Finish, Fender Liner - Brushed Stainless
228
0519849
Not Required, Hose, Hard Suction
1 229
0527021
Handrails Located @ Front Body
1 230
0664688
Handrails, Rear, PUC/HDRP
1 231
0011212
Handrail, Not Required, Rear Hose Bed, Pumper
1 232
0657522
Compt, Air Bottle, Triple, Fender Panel
3 Qty, Air Bottle Comp - 3
Door Finish, Fender Compt - Painted
Location, Fender Compt - Triple - LS Fwd, Triple - RS Fwd and Triple - RS Rear
Latch, Air Bottle Compt - Southco C2 Black Raised
Insert, Air Bottle Compt - Dura-Surf Lining
233
0648325
Compt, Air Bottle, Double, Tri Door, Fender Panel
1 Qty, Air Bottle Comp - 1
Door Finish, Fender Compt - Painted
Location, Fender Compt - Double - LS Rear - Fuel Combo
Latch, Air Bottle Compt - Southco C2 Black Raised
Insert, Air Bottle Compt - Dura-Surf Lining
234
0004225
Ladder, 24' Duo-Safety 900A 2-Section
1 235
0004230
Ladder, 14' Duo-Safety 775A Roof
1 236
0638382
Rack, Ladders, LS Full Depth Body, PUC/HDRP
1 Door, Material & Finish, Ladder Storage - smooth aluminum Latch, Door Ladder Storage - D-Handle latch
237
0733387
Ladder, 10' Duo-Safety Folding 585A
1 238
0732963
Trough, Folding Ladder, Long Tool Storage Compt In Upper Body 1 Location, Left Side, Right Side - Left Side
239
0567897
Pike Pole, 8' Fire Hooks Unlimited, New York Roof Hook, Steel, Pry End, RH-8 1 Qty, - 01
Location - long tool storage
240
0732982
Tube, Pike Pole 8' or Longer, In Upper Body Long Tool Storage Compt 1 Qty, Pike Poles - 1
Location, Left Side, Right Side - Right Side
Material/Finish, Tube, Pike Pole - Aluminum
Width, Notch, Pike Pole Tube - 1.38", NY Notch
241
0552649
Pike Pole, 6' Fire Hooks Unlimited, New York Roof Hook, Steel, Pry End, RH-6 1 Qty, - 01
Location - long tool storage
242
0732992
Tube, Pike Pole 6', In Upper Body Long Tool Storage Compt 1 Qty, Pike Poles - 1
Location, Left Side, Right Side - Right Side
Material/Finish, Tube, Pike Pole - Aluminum
Width, Notch, Pike Pole Tube - 1.38", NY Notch
4/21/2026 10:32 AM

814
Bid #:

Line
Option
Type
Option Description
Qty
243
0769733
Compt, Long Tool Storage Compt, In Upper Body (1) RS, PUC/HDRP 1 Door, Material & Finish, Storage - Smooth Aluminum
Latch, Door, Storage - Southco C2 Black Raised
Hinge Location - Outboard
244
0740068
Compt, Long Tool Storage Compt, In Upper Body (1) LS, PUC/HDRP 1 Door, Material & Finish, Storage - Smooth Aluminum
Latch, Door, Storage - Southco C2 Black Raised
Hinge Location - Outboard
245
0521734
No Steps Required, Front Of Body, PUC
1 246
0794171
Ladder, Top Access, Alum, Rear, PUC/HDRP, Opposite Ladder Storage 1 Do Not Move Truck Indicator - DNMT indicator
247
0515692
Pump Operators Panel, 31", Control Zone, PUC
1 248
0520016
Not Required, Pumphouse Structure, PUC
1 249
0889383
Pump, Pierce, 2000 GPM, Single Stage, PUC-NG
1 250
0515822
Seal, Mechanical, Silicon Carbide, PUC Pump
1 251
0889382
Gear Case, Integrated Pump Transmission, PUC-NG, Paccar 1 252
0804185
Pumping Mode, Pump and Roll/Stationary, Basic, MUX, PUC, Pump PSI in CZ Display
1 253
0515829
Pump Shift, Sure-Shift
1 254
0515833
Transmission Lock-up, Not Req'd, Park to Neutral, Pump, PUC 1 255
0515835
Auxiliary Cooling System, PUC
1 256
0014486
Not Required, Transfer Valve, Single Stage Pump
1 257
0746501
Valve, Relief Intake, Elkhart
1 Qty - 1
Pressure Setting - 125 psig
Intake Relief Valve Control - Behind Right Side Pump Panel 258
0724463
Controller, Pressure, Pierce LCD , PUC
1 Pressure Governor Throttle Control - Clockwise
Pressure Governor Default Mode - RPM Setting
259
0072153
Primer, Trident, Air Prime, Air Operated
1 260
0780359
Manuals, Pump, (2) Total, Electronic Copies, Pierce PUC Pump 1 261
0602496
Plumbing, Stainless Steel and Hose, Single Stage Pump, PUC 1 262
0795135
Plumbing, Stainless Steel, w/Foam System
1 263
0517852
Inlets, 6.00" - 1250-2000 GPM, Pierce PUC Pump
1 264
0004646
Cap, Main Pump Inlet, Long Handle, NST, VLH
1 265
0084610
Valves, Akron 8000 series- All
1 266
0520002
Valve, Inlet(s) Recessed, Side Cntrl, PUC
2 Qty, Inlets - 2
267
0004700
Control, Inlet, at Valve
1 268
0004660
Inlet (1), Left Side, 2.50"
1 269
0029147
Not Required, Inlet, Right Side
1 270
0521137
Anode, Zinc, Pair, Pump Inlets, PUC
1 271
0092569
No Rear Inlet (Large Dia) Requested
1 272
0064116
No Rear Inlet Actuation Required
1 273
0092696
Not Required, Cap, Rear Inlet
1 274
0009648
No Rear Intake Relief Valve Required on Rear Inlet
1 275
0092568
No Rear Auxiliary Inlet Requested
1 276
0723049
Valve, .75" Bleeder, Aux. Side Inlet, "T" Swing Handle
1 277
0520277
Tank to Pump, (1) 3.00" Valve, 4.00" Plumbing, PUC
1 278
0595508
Outlet, Tank Fill, 1.50", PUC
1 279
0837421
Control, Outlets, Swing Handle, Elec Right Outlets Akron 9345 w/Press Disp, PUC 1 280
0516755
Outlet, Left Side, 2.50" (2), PUC
1 281
0055095
Not Required, Elbow, Left Side Outlets, 2.50"
1 282
0092570
Not Required, Outlets, Left Side Additional
1 283
0035094
Not Required, Elbow, Left Side Outlets, Additional
1 284
0837372
Outlet, Right Side, 2.50", (1), Electric Akron 9345 Controller, PUC 1 Qty, Discharges - 01
285
0021134
Not Required, Elbow, Right Side Outlets, 2.50"
1 286
0092571
Not Required, Outlets, Right Side Additional
1 287
0089584
Not Required, Elbow, Right Side Outlets, Additional
1 288
0818640
Outlet, Large Diameter, Right Side, Akron Valve, PUC
1 Outlet, Large Diameter, Plumbing - 4.00"
4/21/2026 10:32 AM

814
Bid #:

Line
Option
Type
Option Description
Qty
288
Outlet, Large Diameter, NST Adapter - 4.00" MNST
Outlet, Large Diameter, Valve Actuation - PUC Akron 9345 w/PSI 289
0527969
Cap, Large Dia Outlet, 4.00", IPO Elbow
1 290
0649939
Outlet, Front, 1.50" w/2" Plumbing
1 Fitting, Outlet - 1.50" NST with 90 degree swivel
Drain, Front Outlet - Automatic
Location, Front, Single - in center bumper tray
291
0516777
Outlet, Rear, 2.50", (1), Thru Tank, PUC
1 Qty, Discharges - 01
Location, Outlet - b) left side
292
0045091
Elbow, Rear Outlets, 45 Degree, 2.50" FNST x 2.50" MNST, VLH 1 293
0537394
Not Required, Outlet, Rear, Additional, PUC
1 294
0537395
Not Required, Elbow, Rear Outlets, Additional
1 295
0752096
Caps/Plugs for 1.00" to 3.00" Discharges/Inlets, Vinyl Covered Cable 1 296
0723042
Valve, 0.75" Bleeder, Discharges, "T" Swing Handle
1 297
0516860
Outlet, 3.00" Deluge w/2.50" Valve, PUC
1 298
0770359
No Monitor Requested, Customer/Dealer Furnished and Installed 1 Fill in Blank - No monitor required or requested
299
0029304
No Nozzle Req'd
1 300
0005070
Deluge Mount, NPT
1 301
0750982
Crosslay Module, Full Width, Roll Up Doors, PUC
1 302
0749510
Doors, Crosslay, Roll-up Gortite, Each End, Full Height, PUC 1 Color, Roll-up Door, Gortite - Painted to Match Lower Body Latch, Roll-up Door, Gortite - Non-Locking Liftbar
Drip Pan - Drip Pan (Standard)
303
0747660
Lights, Crosslay Compt, Forward LED, 2Lts
1 304
0750916
Crosslays, (2) 1.50", W/Poly Trays, PUC
1 Crosslay/Deadlay/Speedlay Capacity 1 - 200' of 1.75" double jacket hose 305
0750900
Crosslay, (1) 2.50", W/Poly Trays, PUC
1 Crosslay/Deadlay/Speedlay Capacity 1 - 200' of 2.50" double jacket hose 306
0749401
Mounting, Backboard, Upper Crosslay Module, Strap, PUC
1 Size, Backboard - 4" X 18" X 72"
Qty - 1
307
0787795
MODIFICATION, Increase Wheelbase 3.50"
1 308
0661221
Tray(s), Poly, Special Size, IPOS
3 Location - 1.75" crosslays at 8" wide and the 2.5" crosslay at 10.5" wide Qty, - 03
Size - 8 and 10.5
309
0638483
Reel, Booster, Aluminum - Over Pump, Right Side, No Roller 1 310
0011060
Switch, Reel Rewind - One at Pump Panel
1 311
0005300
Hose, Booster - 150' of 1.00"/800 PSI
1 312
0017858
Capacity, Hose Reel 150' of 1"
1 313
0007428
Nozzle for Booster Reel Not Req'd
1 314
0025028
Cutout for Reel Access, Roller Assembly in Cutout
1 Location - Officer's side
Qty, - 1
315
0085328
Nozzle Cup, Zico w/Bracket
1 Location - To be determined
Qty, - 1
Size, Nozzle Cup - 3-1/2" I.D.
316
0836583
Foam Sys, Husky 3 LCD, Single Agent, PUC, Multi Select Feature 1 Discharge, Foam Locations - Crosslay Lower Rear, Crosslay Lower Front, Crosslay Upper Rear, Front Bumper Center and Rear Outlet Left Side 317
0012126
Not Required, CAF Compressor
1 318
0592527
Refill, Foam Tank, Integral, Husky 3
1 319
0031896
Demonstration, Foam System, Dealer Provided
1 320
0535798
Foam Cell, 20 Gallon, Reduce Water, PUC
1 Type of Foam - Class "A"
321
0697589
Drain, 1.00", Foam Tank #1, Husky 3 Foam System, Quarter Turn 1 322
0091079
Not Required, Foam Tank #2
1 323
0091112
Not Required, Foam Tank #2 Drain
1 324
0738072
Approval Dwg, Pump Panel(s), Not Required
1 325
0032479
Pump Panel Configuration, Control Zone
1 4/21/2026 10:32 AM

814
Bid #:

Line
Option
Type
Option Description
Qty
326
0831515
Material/Finish, Pump Panels, PUC
1 Material/Finish, Pump Panels, Operator Panels, PUC - Brushed Stainless Steel
Material/Finish, Pump Panels, Side Panels, PUC - Brushed Stainless Steel
327
0516978
Pump and Plumbing Access, Simple Tilt Service, PUC
1 328
0618458
Light, Pump Compt, Wln 3SC0CDCR LED White, PUC
1 Qty, - 01
329
0516983
Gauges, Engine, Included With Pressure Controller, PUC
1 330
0005601
Throttle, Engine, Incl'd w/Press Controller
1 331
0739224
Indicator Light @ Pump Panel, Throttle Ready, Incl w/Pressure Gov/Throttle,Green 1 332
0549333
Indicators, Engine, Included with Pressure Controller
1 333
0553643
Control, Air Horn at Pmp Pnl, Red Switch, Momentary
1 334
0511078
Gauges, 4.00" Master, Class 1, 30"-0-600psi
1 335
0511100
Gauge, 2.00" Pressure, Class 1, 30"-0-400psi
1 336
0756688
Gauge, Water Level, Pierce, In pressure Controller, w/Mini Slave, PUC, Lt Driver 1 Activation, Water Level G - pb) parking brake is applied 337
0746513
Water Level Gauge, Wln 50*02Z*R LED w/Flange, Gr-Bl-Amb-Rd, Features 2 Location - behind crew cab doors, each side of truck, high as possible Qty, - 02
Activation, Water Level G - pb) parking brake is applied Color, Lens, LED's - Match
Color, Trim - Chrome Trim
338
0517012
Gauge, Foam Level, Pierce, PUC, PP and Mini in Cab
1 Activation, Foam Level Gauge - pump in gear
339
0653081
Light, Pump Operator & Panel, Side Ctrl, PUC, 60354C LED Cab & LED OH Chr Cvr
1 340
0606694
Air Horns, (2) Hadley, 6" Round, eTone, In Bumper
1 341
0606834
Location, Air Horns, Bumper, Each Side, Outside Frame, (Pos #2 & #6) 1 342
0757092
Control, Air Horn, Multi Select
1 343
0757084
Control, Air Horn, Horn Ring
1 344
0757076
Control, Air Horn, Lanyard, RS
1 Lanyard - Vinyl Covered .12" cable
345
0534828
Siren, Wln 295SL101, 100 or 200W Removable Mic
1 346
0790527
Location, Electronic Siren, Center Dash Switch Panel, Saber FR, Enf 1 Location, Electronic Siren - Switch Panel # 13
347
0076156
Control, Elec Siren, Head Only
1 348
0601306
Speaker, (1) Wln, SA315P, w/Pierce Polished Stainless Steel Grille, 100 watt 1 Connection, Speaker - siren head
349
0601565
Location, Speaker, Frt Bumper, Recessed, Center (Pos 4) 1 350
0895310
Siren, Federal Q2B
1 Finish, Q2B Siren - Chrome
351
0006095
Siren, Mechanical, Mounted Above Deckplate
1 Location, Siren, Mech - a) Left
352
0748305
Control, Mech Siren, Multi Select
1 353
0895056
Control Mech Siren, Ft Sw LS, Interlock
1 Control, Interlocks - Prk Brk Released
354
0895055
Control Mech Siren, Ft Sw RS, Interlock
1 Control, Interlocks - Prk Brk Released
355
0736164
Sw, Siren Brake, Momentary, LS Overhead Sw Pnl
1 356
0736165
Sw, Siren Brake, Momentary, RS Overhead Sw Pnl
1 357
0734625
Control, Warning Lt Intensity, Wln, Photocell, Prk Brk
1 358
0740422
Lightbar, Wln, Freedom IV-Q, 72", RRWRRR____RRRWRR, Lw Int 1 Filter, Whl Freedom Ltbrs - No Filters
359
0016380
No Additional Lights Req'd, Side Zone Upper
1 360
0746435
Lights, Front Zone, Wln M6** LED, 4lts Q Bezel, Lw Int
1 Color, Lens, LED's - c)clear
Color, Lt DS Frnt Outside - DS Front Outside Red
Color, Lt PS Frnt Outside - PS Front Outside Red
Color, Lt DS Front Inside - r) DS Front Inside Red
Color, Lt PS Front Inside - r) PS Front Inside Red
361
0558676
Daytime Running Lights, Headlights, Vel/Imp, Enf/AXT-MUX, (Low Beam) 1 4/21/2026 10:32 AM

814
Bid #:

Line
Option
Type
Option Description
Qty
362
0653937
Flasher, Headlight Alternating
1 Headlt flash deactivation - a)w/high beam
363
0806203
SP
Lights, Side Zone Lower, Wln M6*C LED, Clear Lens, 3pr, Lw Int 1 Location, Lights Front Side - b)each side bumper
Color, Lt Side Front - Red
Color, Lt Side Middle - Red
Color, Lt Side Rear - Red
Location, Lights Mid Side - Rearward of Crew Cab Doors
Location, Lights Rear Side - Centered Above Rear Wheels 364
0746425
Lights, Rear Zn Lwr, Wln M6**, For Tail Lt Housing, Lw Int 1 Color, Lens, LED's - Clear
Color, Lt DS Rear - r) DS Rear Lt Red
Color, Lt PS Rear - r) PS Rear Lt Red
365
0829424
SP
Lights, Rear/Side Up Zone, Wln M9R* Side (4), M9** Rear (4), 8lts Lw Int 1 Color, Lens, LED's - Clear
Color, Lt, Rear Upper DS - Red
Color, Lt, Rear Upper PS - Red
Color, Lt, Rear Lower DS - Red
Color, Lt, Rear Lower PS - Red
Color, Trim - Chrome Trim
366
0006551
Not Required, Lights, Rear Upper Zone Blocking
1 367
0590000
No Hose Bed Warn Lts Brkts Required, Lts On Hatch/Body Compts,PUC 1 368
0762435
Light, Traffic Directing, Wln TAL85, 46.87" Long LED, Lens Feature 1 Activation, Traffic Dir L - Not Connected
Color, Lens, LED's - c)clear
369
0823319
Location, TDL, Over Hose Bed, Cross Tube (Not Included), Recessed 1 370
0530282
Location, Traf Dir Lt Controller, Overhead Switch Panel DS Right End 1 371
0781579
Receptacle, 15/20A 120V 3-Pr 3-Wr, NEMA 5-20R SB Dup, 1st, Interior Cab 1 Qty, - 01
Location 1 - behind officer seat
AC Power Source - Shoreline
Cover, Receptacle - Interior Red Plastic Wall Plates(s) 372
0779722
Receptacle, 15/20A 120V 3-Pr 3-Wr, NEMA 5-20R SB Dup, 1st, Interior Body 2 Qty, - 02
Location
1 - LS
1 and RS
3 upper right wall, best location
AC Power Source - Shoreline
Cover, Receptacle - Interior SS Wall plate
373
0519934
Not Required, Brand, Hydraulic Tool System
1 374
0649753
Not Required, PTO Driven Hydraulic Tool System
1 375
0007150
Bag of Nuts and Bolts
1 Qty, Bag Nuts and Bolts - 1
376
0816508
NFPA Required Loose Equipment, Pumper, NFPA/ULC 2024, Provided by Fire Dept
1 377
0519913
Not Required, Soft Suction Hose
1 378
0027023
No Strainer Required
1 379
0816939
Extinguisher, Dry Chemical, NFPA 2024, Provided by Fire Department 1 380
0816937
Extinguisher, 2.5 Gal. Pressurized Water, NFPA/ULC 2024, Provided by Fire Dept 1 381
0816998
Axe, Flathead, Provided by Fire Department
1 382
0817000
Axe, Pickhead, Provided by Fire Department
1 383
0741569
Paint Process / Environmental Requirements, Appleton
1 384
0709567
Paint, Single Color, Enforcer
1 Paint Color, Cab - #90 Red
385
0709845
Paint, Single Color, Body
1 Paint, Body - Match Lower Cab
386
0646897
Paint Chassis Frame Assy, E-Coat, Standard
1 Paint Color, Frame Assembly, Predefined - Standard Black 387
0693797
No Paint Required, Aluminum Front Wheels
1 388
0693792
No Paint Required, Aluminum Rear Wheels
1 389
0733739
Paint, Axle Hubs
1 Paint, Axle Hub - Lower Job Color
390
0007230
Compartment, Painted, Spatter Gray
1 391
0544129
Reflective Band, 1"-6"-1"
1 Color, Reflect Band - A - a) white
4/21/2026 10:32 AM

814
Bid #:

Line
Option
Type
Option Description
Qty
391
Color, Reflect Band - B - l) white
Color, Reflect Band - C - w) white
392
0077356
Reflective, Cab Face, Below the S/S Trim Band
1 393
0593732
Stripe, Chevron, Rear, Diamond Grade, Pumper, PUC
1 Color, Rear Chevron DG - fluorescent yellow green
394
0017359
Stripe, Black Outline, Vinyl on Reflective Band
3 Qty, - 03
395
0022087
"Z" Ribbon, w/Shade in Reflective Stripe, Pair
1 Qty, - 1
396
0593225
Stripe, Reflective, Cab Doors Interior, Diamond Grade
1 Color, Reflect Band - A - p) fluorescent yellow green diamond grade 397
0027286
Not Required, Lettering Specs
1 398
0007472
[Lettering not Requested]
1 399
0772003
Manual, Fire Apparatus Parts, USB Flash Drive, Custom
1 Qty, - 01
400
0772037
Manual, Chassis Service, USB Flash Drive, Custom
1 Qty, - 01
401
0773381
Manual, Chassis Operation, (1) USB Flash Drive, Custom, English 1 402
0030008
Warranty, Basic, 1 Year, Apparatus, WA0008
1 403
0735523
Warranty, Engine, Paccar MX13, 5 Year, WA0386
1 404
0684953
Warranty, Steering Gear, Sheppard M110, 3 Year WA0201
1 405
0596017
Warranty, Frame, 50 Year, Custom Chassis, WA0013
1 406
0595698
Warranty, Axle, 3 Year, TAK-4, WA0050
1 407
0733306
Warranty, Single Axle, 5 Year, Meritor, General Service, WA0384 1 408
0652758
Warranty, ABS Brake System, 3 Year, Meritor Wabco, WA0232 1 409
0019914
Warranty, Structure, 10 Year, Custom Cab, WA0012
1 410
0744240
Warranty, Paint, 10 Year, Cab, Pro-Rate, WA0055
1 411
0524627
Warranty, Electronics, 5 Year, MUX, WA0014
1 412
0695416
Warranty, Pierce Camera System, WA0188
1 413
0647720
Warranty, Pierce LED Strip Lights, WA0203
1 414
0046369
Warranty, 5-year EVS Transmission, Standard Custom, WA0187 1 415
0685945
Warranty, Transmission Cooler, WA0216
1 416
0688798
Warranty, Water Tank, Lifetime, UPF, Poly Tank, WA0195
1 417
0596025
Warranty, Structure, 10 Year, Body, WA0009
1 418
0693127
Warranty, Gortite, Roll-up Door, 6 Year, WA0190
1 419
0889364
Warranty, Pump, Pierce, PUC-NG, 7 Year Parts, 1 Year Labor, WA0390 1 420
0648675
Warranty, 10 Year S/S Pumbing, WA0035
1 421
0657990
Warranty, Foam System, Husky 3, WA0231
1 422
0595820
Warranty, Paint, 10 Year, Body, Pro-Rate, WA0057
1 423
0593921
Not Required, Warranty, No Lettering
1 424
0819254
Certification, Vehicle Stability, CD0196
1 425
0807819
Certification, Engine Installation, Enf, Paccar MX13, 2024 1 426
0686786
Certification, Power Steering, CD0098
1 427
0892691
Certification, Cab Integrity, Saber FR/Enforcer, CD0189 1 428
0631973
Certification, Cab Door Durability, Saber FR/Enforcer, CD0137 1 429
0631978
Certification, Windshield Wiper Durability, Saber FR/Enforcer, CD0132 1 430
0631974
Certification, Electric Window Durability, Saber FR/Enforcer, CD0133 1 431
0631977
Certification, Seat Belt Anchors and Mounting, Saber FR/Enforcer, CD0134 1 432
0735949
Certification, Cab HVAC System Performance, SFR/Enf,
CD0165/CD0167/CD0174/CD0175
1 433
0545073
Amp Draw Report, NFPA Current Edition
1 434
0002758
Amp Draw, NFPA/ULC Radio Allowance
1 435
0799247
Appleton/Florida Stock Unit
1 436
0000048
PUMPER/TANKER, 3rd Gen
1 437
0000012

PIERCE CHASSIS
1 438
0735525
PACCAR MX13 ENGINE
1 439
0046396
EVS 4000 Series TRANSMISSION
1 440
0520324

PIERCE PUMP, PUC
1 441
0020009

POLY TANK
1 442
0028048

FOAM SYSTEM
1 443
0020006

SIDE CONTROL
1 4/21/2026 10:32 AM

814
Bid #:

Line
Option
Type
Option Description
Qty
444
0020007

AKRON VALVES
1 445
0020015

ABS SYSTEM
1 446
0658751

PUMPER BASE
1 4/21/2026 10:32 AM

814
Bid #:

Extension
( 1 )
1,163,161.00$
Sales Tax @ 8.750% 101,776.59$
1,264,937.59$
Performance Bond 2,849.74$
California Tire Fee 10.50$
Consortium Fee HGAC Fee 2,000.00$
1,269,797.83$
The above proposal price shall be valid until or extended in writing by South Coast Fire Equipment.

Said apparatus and equipment are to be built by the manfacturer and shipped in accordance with the specifications hereto attached, delays due to strikes, war or international conflict, failures to obtain chassis, materials, inability to obtain labor, supplies or manufacturing facilities, epidemics, acts of God, or causes beyond our control not preventing, delivery would be 46235 months after receipt of this order and acceptance thereof at our office in Corona, California, and deliver to you at

PROPOSAL FOR FURNISHING FIRE APPARATUS
for final acceptance by South Coast Fire Equipment, Inc., at its corporate office in Corona, California, Each
April 20, 2026

VICTORVILLE FIRE DEPARTMENT
The undersigned is prepared to provide for you, our customer, upon an order being placed by you, the apparatus and equipment herein named and for the following prices:

Victorville,CA.92392
14343 Civic Center Drive
One
. The buyer must make the payment
within 15 days to obtain the full discount. Payments not received with in the 15 days are subject to an adjustment to the Total Purchase Price for the prepayment. 1,163,161.00$
Enforcer Pierce Ultimate Confirugartion (PUC)
as per the enclosed proposal for delivery sum
101,776.59$
2,849.74$

TOTAL PURCHASE PRICE
2,000.00$
05/16/26
Payment Terms - Payment is due of the Total Purchase Price at time of delivery. Changes to the specifications since the time of order can added to the Total Purchase Price or invoiced on a separate invoice. The final sales tax amount will be determined at time of delivery based on the tax rate at that time. An increase or decrease in cost will be reflected on the final invoice.

If the customer would desire to pay for the apparatus within 15 days of the purchase order being accepted the

APPARATUS COST WITH TAX

10.50$
1,264,937.59$
1,269,797.83$
If the customer so desires to purchase the Product described in the Proposal and the attached specifications, prior to the expiration date listed above, the Customer shall sign and return this proposal. The Customer can then provide their choice of document for entering into the agreement by providing a Purchase Order, or signing a Contract with South Coast Fire Equipment, 3150 Palisades Dr. Corona, CA 82878 as the seller.

Victorville, CA.

Total Purchase Price would be reduced to $1,269,797.83
The specifications herein contained shall form a part of the final contract and are subject to changes desired by the purchaser, provided such alterations are interlined prior to the acceptance by the company of the order to purchase, and provided such alterrations do not matterially affect the cost of the construction of the apparaus

The proposal for fire apparatus conforms with all Federal Department of Transportation (DOT) rules and regulations in effect at the time of bid, and with all National Fire Protection Association (NFPA) guidelines for Automotive Fire Apparatus as published at time of bid, except as modified by customer specifications Any increased costs incurred by the first party because of future changes in or additoinas to said DOT or NFPA standards will be passed along to the customer as an addition to the price set forth above. Unless accepted within 30 days from the specified date, the right is reserved to withdraw this proposition.

Respectfully Submitted,
South Coast Fire Equipment, Inc.

Sales Representative Signature:____________________________________ Title:_______________ Date:____________________
I, ___________________ authorized representative of
________________________ agrees to purchase the
proposed product(s) and agree to the terms and conditions of this proposal and the specifications hereto attached.

The Seller will document any such updated price for the customer's approval before proceeding and provide an option to cancel the order without charge if the updated price is not accepted.

Tim Olley
Force Majeure - South Coast Fire Equipment shall not be responsible nor deemed to be in default on accountof delays in performance due to causes which are beyond the seller's and manufacturer's control and make the seller's performance impracticable, including but not limited to wars, insurrections, strikes, riots, fires, storms, floods, other acts of nature, explosions, earthquakes, accidents, any act of government, delays in transportation, inability to obtain necessary labor supplies or manufacturing facilities, allocation regulations or orders affecting materials, equipment, facilities or completed products, failure to obtain any required license or certificates, acts of God or the public enemy or terrorisim, failure of transportation, epidemics, quarantine restrictions, failure of vendors (due to causes similiar to those within the scope of the clause) to perform their contracts or labor troubles causing cessation, slowdow, or interruption of work.

Cancellation/Termination. In the event this Agreement is cancelled or terminated by a party before completion, South Coast Fire Equipment (SCFE) may charge a cancellation fee. The following charge schedule based on costs incurred may be applied: (a) 10% of the Purchase Price after order is accepted and entered by Manufacturer; (b) 20% of the Purchase Price after completion of approval drawings, and; (c) 30% of the Purchase Price upon any material requisition. The cancellation fee will increase accordingly as costs are incurred as the order progresses through engineering and into manufacturing. SCFE endeavors to mitigate any such costs through the sale of such Product to another purchaser; however Customer shall remain liable for the difference between the Purchase Price and, if applicable, the sale price obtained by SCFE upon sale of the Product to another purchaser, plus any costs incurred by SCFE to conduct any such sale.

Due to global supply chain constraints, any delivery date contained herein is a good faith estimate as of the date of this order/contract, and merely an approximation based on current information. Delivery updates will be made available, and a final firm delivery date will be provided as soon as possible.

Persistent Inflationary Environment: If the Producer Price Index of Components for Manufacturing (www.bls.gov Series ID: WPUID6112) ("PPI") has increased at a compounded annual growth rate of 5.0% or more between the month Pierce accepts the order (Order Month") and a month 14 months prior to the then predicted Ready For Pickup date ("Evalution Month"), then pricing may be updated in an amount equal to the increase in PPI over 5.0% for each year or fractional year between the Order Month and the Evaluation Attachment B
Cooperative Agreement
H-GAC
Houston-Galveston Area Council
P.O. Box 22777 · 3555 Timmons · Houston, Texas 77227-2777 Cooperative Agreement - Contract - South Coast Fire Equipment, Inc. - Public Services - ID: 11606 - - FS12-23

MASTER GENERAL PROVISIONS
This Master Agreement is made and entered into, by and between the Houston-Galveston Area Council hereinafter referred to as H-GAC having its principal place of business at 3555 Timmons Lane, Suite 120, Houston, Texas 77027 and South Coast Fire Equipment, Inc., hereinafter referred to as the Contractor, having its principal place of business at 2020 South Baker Avenue, Ontario, CA 91761.

WITNESSETH:

WHEREAS, H-GAC hereby engages the Contractor to perform certain services in accordance with the specifications of the Master Agreement; and
WHEREAS, the Contractor has agreed to perform such services in accordance with the specifications of the Master Agreement;
NOW, THEREFORE, H-GAC and the Contractor do hereby agree as follows:

ARTICLE 1: LEGAL AUTHORITY
The Contractor warrants and assures H-GAC that it possesses adequate legal authority to enter into this Master Agreement. The Contractor's governing body, where applicable, has authorized the signatory official(s) to enter into this Master Agreement and bind the Contractor to the terms of this Master Agreement and any subsequent amendments hereto.

ARTICLE 2: APPLICABLE LAWS
The Contractor agrees to conduct all activities under this Master Agreement in accordance with all federal laws, executive orders, policies, procedures, applicable rules, regulations, directives, standards, ordinances, and laws, in effect or promulgated during the term of this Master Agreement, including without limitation, workers’ compensation laws, minimum and maximum salary and wage statutes and regulations, and licensing laws and regulations. When required, the Contractor shall furnish H-GAC with satisfactory proof of its compliance therewith.

ARTICLE 3: PUBLIC INFORMATION
Except as stated below, all materials submitted to H-GAC, including any attachments, appendices, or other information submitted as a part of a submission or Master Agreement, are considered public information, and become the property of H-GAC upon submission and may be reprinted, published, or distributed in any manner by H-GAC according to open records laws, requirements of the US Department of Labor and the State of Texas, and H-GAC policies and procedures. In the event the Contractor wishes to claim portions of the response are not subject to the Texas Public Information Act, it shall so; however, the determination of the Texas Attorney General as to whether such information must be disclosed upon a public request shall be binding on the Contractor. H-GAC will request such a determination only if Contractor bears all costs for preparation of the submission. H-GAC is not responsible for the return of creative examples of work submitted. H-GAC will not be held accountable if material from submissions is obtained without the written consent of the contractor by parties other than H-GAC, at any time during the evaluation process.

ARTICLE 4: INDEPENDENT CONTRACTOR
The execution of this Master Agreement and the rendering of services prescribed by this Master Agreement do not change the independent status of H-GAC or the Contractor. No provision of this Master Agreement or act of H- GAC in performance of the Master Agreement shall be construed as making the Contractor the agent, servant, or employee of H-GAC, the State of Texas, or the United States Government. Employees of the Contractor are DocuSign Envelope ID: CA3DF45B-515D-4C4F-A2C8-40C0D693B76B

subject to the exclusive control and supervision of the Contractor. The Contractor is solely responsible for employee related disputes and discrepancies, including employee payrolls and any claims arising therefrom.

ARTICLE 5: ANTI-COMPETITIVE BEHAVIOR
Contractor will not collude, in any manner, or engage in any practice which may restrict or eliminate competition or otherwise restrain trade.

ARTICLE 6: SUSPENSION AND DEBARMENT
Debarment and Suspension (Executive Orders 12549 and 12689) – A contract award (2 CFR 180.220) must not be made to parties listed on the government-wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR Part 1966 Comp. p. 189) and 12689 (3 CFR Part 1989 Comp. p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549.

Pursuant to the Federal Rule above, Respondent certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency or by the State of Texas and at all times during the term of the Contract neither it nor its principals will be debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency or by the State of Texas Respondent shall immediately provide the written notice to H-GAC if at any time the Respondent learns that this certification was erroneous when submitted or has become erroneous by reason of changed circumstances. H-GAC may rely upon a certification of the Respondent that the Respondent is not debarred, suspended, ineligible, or voluntarily excluded from the covered contract, unless the H-GAC knows the certification is erroneous.

ARTICLE 7: GOAL FOR CONTRACTING WITH SMALL AND MINORITY BUSINESSES, WOMEN’S BUSINESS ENTERPRISES, AND LABOR SURPLUS AREA FIRMS (if subcontracts are to be let) H-GAC’s goal is to assure that small and minority businesses, women's business enterprises, and labor surplus area firms are used when possible in providing services under a contract. In accordance with federal procurements requirements of 2 CFR §200.321, if subcontracts are to be let, the prime contractor must take the affirmative steps listed below:

1. Placing qualified small and minority businesses and women’s business enterprises on solicitation lists;

2. Assuring that small and minority businesses and women’s business enterprises are solicited whenever they are potential sources;

3. Dividing total requirements, when economically feasible, into smaller task or quantities to permit maximum participation by small and minority businesses, and women’s business enterprises;

4. Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women’s business enterprises;

5. Using the services and assistance as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce.

6. Nothing in this provision will be construed to require the utilization of any firm that is either unqualified or unavailable. The Small Business Administration (SBA) is the primary reference and database for information on requirements related to Federal Subcontracting https://www.sba.gov/federal-contracting/contracting-guide/prime- subcontracting
NOTE: The term DBE as used in this solicitation is understood to encompass all programs/business enterprises such as: Small Disadvantaged Business (SDB), Historically Underutilized Business (HUB), Minority Owned Business Enterprise (MBE), Women Owned Business Enterprise (WBE) and Disabled Veteran Business Enterprise (DVBE) or other designation as issued by a certifying agency.

Contractor agrees to work with and assist HGACBuy customer in meeting any DBE targets and goals, as may be required by any rules, processes, or programs they might have in place. Assistance may include compliance with reporting requirements, provision of documentation, consideration of Certified/Listed subcontractors, provision of documented evidence that an active participatory role for a DBE entity was DocuSign Envelope ID: CA3DF45B-515D-4C4F-A2C8-40C0D693B76B

considered in a procurement transaction, etc.

ARTICLE 8: SCOPE OF SERVICES
The services to be performed by the Contractor are outlined in an Attachment to this Master Agreement.

ARTICLE 9: PERFORMANCE PERIOD
This Master Agreement shall be performed during the period which begins Dec 01 2023 and ends Nov 30 2027.

All services under this Master Agreement must be rendered within this performance period, unless directly specified under a written change or extension provisioned under Article 21, which shall be fully executed by both parties to this Master Agreement.

ARTICLE 10: PAYMENT OR FUNDING
Payment provisions under this Master Agreement are outlined in the Special Provisions. H-GAC will not pay for any expenses incurred prior to the execution date of a contract, or any expenses incurred after the termination date of the contract.

ARTICLE 11: PAYMENT FOR WORK
The H-GAC Customer is responsible for making payment to the Contractor upon delivery and acceptance of the goods or completion of the services and submission of the subsequent invoice.

ARTICLE 12: PAYMENT TERMS/PRE-PAYMENT/QUANTITY DISCOUNTS If discounts for accelerated payment, pre-payment, progress payment, or quantity discounts are offered, they must be clearly indicated in the Contractor’s submission prior to contract award. The applicability or acceptance of these terms is at the discretion of the Customer.

ARTICLE 13: REPORTING REQUIREMENTS
If the Contractor fails to submit to H-GAC in a timely and satisfactory manner any report required by this Master Agreement, or otherwise fails to satisfactorily render performances hereunder, H-GAC may terminate this Master Agreement with notice as identified in Article 29 of these General Provisions. H-GAC has final determination of the adequacy of performance and reporting by Contractor. Termination of this Master Agreement for failure to perform may affect Contractor’s ability to participate in future opportunities with H-GAC. The Contractor's failure to timely submit any report may also be considered cause for termination of this Master Agreement. Any additional reporting requirements shall be set forth in the Special Provisions of this Master Agreement.

ARTICLE 14: INSURANCE
Contractor shall maintain insurance coverage for work performed or services rendered under this Master Agreement as outlined and defined in the attached Special Provisions.

ARTICLE 15: SUBCONTRACTS AND ASSIGNMENTS
Except as may be set forth in the Special Provisions, the Contractor agrees not to assign, transfer, convey, sublet, or otherwise dispose of this Master Agreement or any right, title, obligation, or interest it may have therein to any third party without prior written approval of H-GAC. The Contractor acknowledges that H-GAC is not liable to any subcontractor or assignee of the Contractor. The Contractor shall ensure that the performance rendered under all subcontracts shall result in compliance with all the terms and provisions of this Master Agreement as if the performance rendered was rendered by the Contractor. Contractor shall give all required notices, and comply with all laws and regulations applicable to furnishing and performance of the work. Except where otherwise expressly required by applicable law or regulation, H-GAC shall not be responsible for monitoring Contractor's compliance, or that of Contractor’s subcontractors, with any laws or regulations.

ARTICLE 16: AUDIT
Notwithstanding any other audit requirement, H-GAC reserves the right to conduct or cause to be conducted an independent audit of any transaction under this Master Agreement, such audit may be performed by the H-GAC local government audit staff, a certified public accountant firm, or other auditors designated by H-GAC and will be DocuSign Envelope ID: CA3DF45B-515D-4C4F-A2C8-40C0D693B76B

conducted in accordance with applicable professional standards and practices. The Contractor understands and agrees that the Contractor shall be liable to the H-GAC for any findings that result in monetary obligations to H- GAC.

ARTICLE 17: TAX EXEMPT STATUS
H-GAC and Customer members are either units of government or qualified non-profit agencies, and are generally exempt from Federal and State sales, excise or use taxes. Respondent must not include taxes in its Response. It is the responsibility of Contractor to determine the applicability of any taxes to an order and act accordingly.

Exemption certificates will be provided upon request.

ARTICLE 18: EXAMINATION OF RECORDS
The Contractor shall maintain during the course of the work complete and accurate records of all of the Contractor's costs and documentation of items which are chargeable to H-GAC under this Master Agreement. H- GAC, through its staff or designated public accounting firm, the State of Texas, and United States Government, shall have the right at any reasonable time to inspect, copy and audit those records on or off the premises by authorized representatives of its own or any public accounting firm selected by H-GAC. The right of access to records is not limited to the required retention period, but shall last as long as the records are retained. Failure to provide access to records may be cause for termination of the Master Agreement. The records to be thus maintained and retained by the Contractor shall include (without limitation): (1) personnel and payroll records, including social security numbers and labor classifications, accounting for total time distribution of the Contractor's employees working full or part time on the work, as well as cancelled payroll checks, signed receipts for payroll payments in cash, or other evidence of disbursement of payroll payments; (2) invoices for purchases, receiving and issuing documents, and all other unit inventory records for the Contractor's stocks or capital items; and (3) paid invoices and cancelled checks for materials purchased and for subcontractors' and any other third parties' charges.

Contractor agrees that H-GAC will have the right, with reasonable notice, to inspect its records pertaining to purchase orders processed and the accuracy of the fees payable to H-GAC. The Contractor further agrees that the examination of records outlined in this article shall be included in all subcontractor or third-party Master Agreements.

ARTICLE 19: RETENTION OF RECORDS
The Contractor and its subcontractors shall maintain all records pertinent to this Master Agreement, and all other financial, statistical, property, participant records, and supporting documentation for a period of no less than seven (7) years from the later of the date of acceptance of the final payment or until all audit findings have been resolved.

If any litigation, claim, negotiation, audit or other action involving the records has been started before the expiration of the retention period, the records shall be retained until completion of the action and resolution of all issues which arise from it, or until the end of the seven (7) years, whichever is later, and until any outstanding litigation, audit, or claim has been fully resolved.

ARTICLE 20: DISTRIBUTORS, VENDORS, RESELLERS
Contractor agrees and acknowledges that any such designations of distributors, vendors, resellers or the like are for the convenience of the Contractor only and the awarded Contractor will remain responsible and liable for all obligations under the Contract and the performance of any designated distributor, vendor, reseller, etc. Contractor is also responsible for receiving and processing any Customer purchase order in accordance with the Contract and forwarding of the Purchase Order to the designated distributor, vendor, reseller, etc. to complete the sale or service.

H-GAC reserves the right to reject any entity acting on the Contractor’s behalf or refuse to add entities after a contract is awarded.

ARTICLE 21: CHANGE ORDERS AND AMENDMENTS
A. Any alterations, additions, or deletions to the terms of this Master Agreement, which are required by changes in federal or state law or by regulations, are automatically incorporated without written amendment hereto, and shall become effective on the date designated by such law or by regulation.

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B. To ensure the legal and effective performance of this Master Agreement, both parties agree that any amendment that affects the performance under this Master Agreement must be mutually agreed upon and that all such amendments must be in writing. After a period of no less than 30 days subsequent to written notice, unless sooner implementation is required by law, such amendments shall have the effect of qualifying the terms of this Master Agreement and shall be binding upon the parties as if written herein.

C. Customers have the right to issue a change order to any purchase orders issued to the Contractor for the purposes of clarification or inclusion of additional specifications, qualifications, conditions, etc. The change order must be in writing and agreed upon by Contractor and the Customer agency prior to issuance of any Change Order. A copy of the Change Order must be provided by the Contractor to, and acknowledged by, H-GAC.

ARTICLE 22: CONTRACT ITEM CHANGES
A. If a manufacturer discontinues a contracted item, that item will automatically be considered deleted from the contract with no penalty to Contractor. However, H-GAC may at its sole discretion elect to make a contract award to the next lowest Respondent for the item, or take any other action deemed by H-GAC, at its sole discretion, to be in the best interests of its Customers.

B. If a manufacturer makes any kind of change in a contracted item which affects the contract price, Contractor must advise H-GAC of the details. H-GAC may allow or reject the change at its sole discretion.

If the change is rejected, H-GAC will remove the item from its program and there will be no penalty to Contractor. However, H- GAC may at its sole discretion elect to make a contract award to the next lowest Respondent for the item, or take any other action deemed by H-GAC, at its sole discretion, to be in the best interests of its Customers.

C. If a manufacturer makes any change in a contracted item which does not affect the contract price, Contractor shall advise H-GAC of the details. If the 'new' item is equal to or better than the originally contracted item, the 'new' item shall be approved as a replacement. If the change is rejected H-GAC will remove the item from its program and there will be no penalty to Contractor. However, H-GAC may at its sole discretion elect to make a contract award to the next lowest Respondent for the item or may take any other action deemed by H-GAC at its sole discretion, to be in the best interests of its Customers.

D. In the case of specifically identified catalogs or price sheets which have been contracted as base bid items or as published options, routine published changes to products and pricing will be automatically incorporated into the contract. However, Contractor must still provide written notice and an explanation of the changes to products and pricing. H-GAC will respond with written approval.

ARTICLE 23: CONTRACT PRICE ADJUSTMENTS
Price Decreases
If Contractor’s Direct Cost decreases at any time during the full term of this award, Contractor must immediately pass the decrease on to H-GAC and lower its prices by the amount of the decrease in Direct Cost. (Direct Cost means Contractor’s cost from the manufacturer of any item or if Contractor is the manufacturer, the cost of raw materials required to manufacture the item, plus costs of transportation from manufacturer to Contractor and Contractor to H-GAC. Contractor must notify H-GAC of price decreases in the same way as for price increases set out below. The price decrease shall become effective upon H-GAC’s receipt of Contractor’s notice. If Contractor routinely offers discounted contract pricing, H-GAC may request Contractor accept amended contract pricing equivalent to the routinely discounted pricing.

Price Increase
Contractors may request a price increase for items priced as Base Bid items and Published Options. The amount of any increase will not exceed actual documented increase in Contractor’s Direct Cost and will not exceed 10% of DocuSign Envelope ID: CA3DF45B-515D-4C4F-A2C8-40C0D693B76B

the previous bid price. Considerations on the percentage limit will be given if the price increase is the result of increased tariff charges or other governmental actions, or other economic factors. Manufacturer price/contract changes involving the sale of motor vehicles will be considered and may be allowed during the entire contract period subject to submission and verification of the proper documentation required for a contract change as referenced in this section.

Price Changes
Any permanent increase or decrease in offered pricing for a base contract item or published option is considered a price change. Temporary increases in pricing by whatever name (e.g., ‘surcharge’, ‘adjustment’, ‘equalization charge’, ‘compliance charge’, ‘recovery charge’, etc.), are also considered to be price changes.

For published catalogs and price sheets as part of an H-GAC contract, requests to amend the contract to reflect any new published catalog or price sheet must be submitted whenever the manufacturer publishes a new document.

The request must include the new catalog or price sheet. All Products shall, at time of sale, be equipped as required under any then current applicable local, state, and federal government requirements. If, during any contract, changes are made to any government requirements which cause a manufacturer's costs of production to increase, Contractor may increase pricing to the extent of Contractor’s actual cost increase. The increase must be substantiated with support documentation acceptable to H-GAC prior to taking effect. Modifications to a Product required to comply with such requirements which become effective after the date of any sale are the responsibility of the Customer.

Requesting Price Increase/Required Documentation
Contractor must submit a written overview of changes requested and reasons for the request, stating the amount of the increase, along with an itemized list of any increased prices, showing the Contractor’s current price, revised price, the actual dollar difference and the percentage of the price increase by line item. Price change requests must be supported with substantive documentation (e.g., notices from suppliers and manufacturers of pricing changes in products, components, transportation, raw materials or commodities, and/or product availability, copies of invoices from suppliers, etc.) clearly showing that Contractor's actual costs have increased per the applicable line-item bid.

The Producer Price Index (PPI) may be used as partial justification, subject to approval by H-GAC, but no price increase based solely on an increase in the PPI will be allowed. This documentation should be submitted in Excel format to facilitate analysis and updating of the website. The letter and documentation must be sent to Lead Program Coordinator, [email protected].

Review/Approval of Requests
If H-GAC approves the price increase, Contractor will be notified in writing; no price increase will be effective until Contractor receives this notice. If H-GAC does not approve Contractor’s price increase, Contractor may terminate its performance upon sixty (60) days advance written notice to H-GAC, however Contractor must fulfill any outstanding Purchase Orders. Termination of performance is Contractor’s only remedy if H-GAC does not approve the price increase. H-GAC reserves the right to accept or reject any price change request.

ARTICLE 24: DELIVERIES AND SHIPPING TERMS
The Contractor agrees to make deliveries only upon receipt of authorized Customer Purchase Order acknowledged by H-GAC. Delivery made without such Purchase Order will be at Contractor’s risk and will leave H-GAC the option of canceling any contract awarded to the Contractor. The Contractor must secure and deliver any item within five (5) working days, or as agreed to on any corresponding customer Purchase Order.

Shipping must be Freight On Board Destination to the delivery location designated on the Customer purchase order. The Contractor will retain title and control of all goods until delivery is completed and the Customer has accepted the delivery. All risk of transportation and all related charges are the responsibility of the Contractor. The Customer will notify the Contractor and H-GAC promptly of any damaged goods and will assist the Contractor in arranging for inspection. The Contractor must file all claims for visible or concealed damage. Unless otherwise stated in the Master Agreement, deliveries must consist only of new and unused merchandise.

ARTICLE 25: RESTOCKING (EXCHANGES AND RETURNS)
There will be no restocking charge to the Customer for return or exchange of any item purchased under the terms of any award. If the Customer wishes to return items purchased under an awarded contract, the Contractor agrees DocuSign Envelope ID: CA3DF45B-515D-4C4F-A2C8-40C0D693B76B

to exchange, these items for other items, with no additional charge incurred. Items must be returned to Contractor within thirty (30) days from date of delivery. If there is a difference in price in the items exchanged, the Contractor must notify H-GAC and invoice Customer for increase price or provide the Customer with a credit or refund for any decrease in price per Customer’s preference. On items returned, a credit or cash refund will be issued by the Contractor to Customer. This return and exchange option will extend for thirty (30) days following the expiration of the term of the Contract. All items returned by the Customer must be unused and in the same merchantable condition as when received. Items that are special ordered may be returned only upon approval of the Contractor.

ARTICLE 26: MANUALS
Each product delivered under contract to any Customer must be delivered with at least one (1) copy of a safety and operating manual and any other technical or maintenance manual. The cost of the manual(s) must be included in the price for the Product offered.

ARTICLE 27: OUT OF STOCK, PRODUCT RECALLS, AND DISCONTINUED PRODUCTS H-GAC does NOT purchase the products sold pursuant to a Solicitation or Master Agreement. Contractor is responsible for ensuring that notices and mailings, such as Out of Stock or Discontinued Notices, Safety Alerts, Safety Recall Notices, and customer surveys, are sent directly to the Customer with a copy sent to H-GAC.

Customer will have the option of accepting any equivalent product or canceling the item from Customer’s Purchase Order. Contractor is not authorized to make substitutions without prior approval.

ARTICLE 28: WARRANTIES, SALES, AND SERVICE
Warranties must be the manufacturer's standard and inclusive of any other warranty requirements stated in the Master Agreement; any warranties offered by a dealer will be in addition to the manufacturer’s standard warranty and will not be a substitute for such. Pricing for any product must be inclusive of the standard warranty.

Contractor is responsible for the execution and effectiveness of all product warranty requests and any claims, Contractor agrees to respond directly to correct warranty claims and to ensure reconciliation of warranty claims that have been assigned to a third party.

ARTICLE 29: TERMINATION PROCEDURES
The Contractor acknowledges that this Master Agreement may be terminated for Convenience or Default.

H-GAC will not pay for any expenses incurred after the termination date of the contract.

A. Convenience
H-GAC may terminate this Master Agreement at any time, in whole or in part, with or without cause, whenever H-GAC determines that for any reason such termination is in the best interest of H-GAC, by providing written notice by certified mail to the Contractor. Upon receipt of notice of termination, all services hereunder of the Contractor and its employees and subcontractors shall cease to the extent specified in the notice of termination.

The Contractor may cancel or terminate this Master Agreement upon submission of thirty (30) days written notice, presented to H-GAC via certified mail. The Contractor may not give notice of cancellation after it has received notice of default from H-GAC.

B. Default
H-GAC may, by written notice of default to the Contractor, terminate the whole or any part of the Master Agreement, in any one of the following circumstances:
(1) If the Contractor fails to perform the services herein specified within the time specified herein or any extension thereof; or
(2) If the Contractor fails to perform any of the other provisions of this Master Agreement for any reason whatsoever, or so fails to make progress or otherwise violates the Master Agreements that completion of services herein specified within the Master Agreement term is significantly endangered, and in either of these two instances does not cure such failure within a period of ten (10) days (or such longer period of time as may be authorized by H-GAC in writing) after receiving written notice by certified mail of default from H-GAC.

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(3) In the event of such termination, Contractor will notify H-GAC of any outstanding Purchase Orders and H-GAC will consult with the End User and notify the Contractor to what extent the End User wishes the Contractor to complete the Purchase Order. If Contractor is unable to do so, Contractor may be subject to a claim for damages from H-GAC and/or the End User.

ARTICLE 30: SEVERABILITY
H-GAC and Contractor agree that should any provision of this Master Agreement be determined to be invalid or unenforceable, such determination shall not affect any other term of this Master Agreement, which shall continue in full force and effect.

ARTICLE 31: FORCE MAJEURE
To the extent that either party to this Master Agreement shall be wholly or partially prevented from the performance of any obligation or duty placed on such party by reason of or through strikes, stoppage of labor, riot, fire, flood, acts of war, insurrection, accident, order of any court, act of God, or specific cause reasonably beyond the party's control and not attributable to its neglect or nonfeasance, in such event, the time for the performance of such obligation or duty shall be suspended until such disability to perform is removed. Determination of force majeure shall rest solely with H-GAC.

ARTICLE 32: CONFLICT OF INTEREST
No officer, member or employee of the Contractor or Contractors subcontractor, no member of the governing body of the Contractor, and no other public officials of the Contractor who exercise any functions or responsibilities in the review or Contractor approval of this Master Agreement, shall participate in any decision relating to this Master Agreement which affects his or her personal interest, or shall have any personal or pecuniary interest, direct or indirect, in this Master Agreement.

A. Conflict of Interest Questionnaire: Chapter 176 of the Texas Local Government Code requires contractors contracting or seeking to contract with H-GAC to file a conflict-of-interest questionnaire (CIQ) if they have an employment or other business relationship with an H-GAC officer or an officer’s close family member.

The required questionnaire and instructions are located on the H-GAC website or at the Texas Ethics Commission website https://www.ethics.state.tx.us/forms/CIQ.pdf. H-GAC officers include its Board of Directors and Executive Director, who are listed on this website. Respondent must complete and file a CIQ with the Texas Ethics Commission if an employment or business relationship with H-GAC office or an officer’s close family member as defined in the law exists.

B. Certificate of Interested Parties Form – Form 1295: As required by Section 2252.908 of the Texas Government Code. H-GAC will not enter a Contract with Contractor unless (i) the Contractor submits a disclosure of interested parties form to H-GAC at the time the Contractor submits the contract H-GAC, or (ii) the Contractor is exempt from such requirement. The required form and instructions are located at the Texas Ethics Commission website https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm.

Respondents who are awarded a Contract must submit their Form 1295 with the signed Contract to H-GAC.

ARTICLE 33: FEDERAL COMPLIANCE
Contractor agrees to comply with all federal statutes relating to nondiscrimination, labor standards, and environmental compliance. With regards to “Rights to Inventions Made Under a Contract or Master Agreement,” If the Federal award meets the definition of “funding Master Agreement” under 37 CFR § 401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding Master Agreement,” the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Master Agreements,” and any implementing regulations issued by the awarding agency. Contractor agrees to be wholly compliant with the provisions of 2 CFR 200, Appendix II.

Additionally, for work to be performed under the Master Agreement or subcontract thereof, including procurement of materials or leases of equipment, Contractor shall notify each potential subcontractor or supplier of the Contractor's federal compliance obligations. These may include, but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) DocuSign Envelope ID: CA3DF45B-515D-4C4F-A2C8-40C0D693B76B

Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§ 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) the Fair Labor Standards Act of 1938 (29 USC 676 et. seq.), (d) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794), which prohibits discrimination on the basis of handicaps and the Americans with Disabilities Act of 1990; (e) the Age Discrimination in Employment Act of 1967 (29 USC 621 et. seq.) and the Age Discrimination Act of 1974, as amended (42 U.S.C. §§ 6101-6107), which prohibits discrimination on the basis of age; (f) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92- 255), as amended, relating to nondiscrimination on the basis of drug abuse; (g) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to the nondiscrimination on the basis of alcohol abuse or alcoholism; (h) §§ 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290 dd-3 and 290 ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (i) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. § 3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (j) any other nondiscrimination provisions in any specific statute(s) applicable to any Federal funding for this Master Agreement; (k) the requirements of any other nondiscrimination statute(s) which may apply to this Master Agreement; (l) applicable provisions of the Clean Air Act (42 U.S.C. §7401 et seq.), the Federal Water Pollution Control Act, as amended (33 U.S.C. §1251 et seq.), Section 508 of the Clean Water Act (33 U.S.C. 1368), Executive Order 11738, and the Environmental Protection Agency regulations at 40 CPR Part 15; (m) applicable provisions of the Davis­ Bacon Act (40 U.S.C. 276a - 276a- 7), the Copeland Act (40 U.S.C. 276c), and the Contract Work Hours and Safety Standards Act (40 U.S.C. 327- 332), as set forth in Department of Labor Regulations at 20 CPR 5.5a; (n) the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (P.L. 94-163).

ARTICLE 34: PROHIBITION ON CONTRACTING WITH ENTITIES USING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE EQUIPMENT (EFFECTIVE AUG. 13, 2020 AND AS AMENDED OCTOBER 26, 2020)
Pursuant to 2 CFR 200.216, Contractor shall not offer equipment, services, or system that use covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Covered telecommunications equipment or services means 1) telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities); 2) for the purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities); 3) telecommunications or video surveillance services provided by such entities or using such equipment; or 4) telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country. Respondent must comply with requirements for certifications. The provision at 48 C.F.R Section 52.204-26 requires that offerors review SAM prior to completing their required representations. This rule applies to all acquisitions, including acquisitions at or below the simplified acquisition threshold and to acquisitions of commercial items, including commercially available off the-shelf items.

ARTICLE 35: DOMESTIC PREFERENCE
In accordance with 2 CFR 200.322, as appropriate and to the extent consistent with law, when using federal grant award funds H-GAC should, to the greatest extent practicable, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products). H-GAC must include this requirement in all subawards including all contracts and purchase orders for work or products under the federal grant award. If Contractor intends to qualify for Purchase Orders using federal grant money, then it shall work with H-GAC to provide all required certifications and other documentation needed to show compliance.

ARTICLE 36: CRIMINAL PROVISIONS AND SANCTIONS
The Contractor agrees to perform the Master Agreement in conformance with safeguards against fraud and abuse as set forth by the H-GAC, the State of Texas, and the acts and regulations of any related state or federal agency.

The Contractor agrees to promptly notify H-GAC of any actual or suspected fraud, abuse, or other criminal activity DocuSign Envelope ID: CA3DF45B-515D-4C4F-A2C8-40C0D693B76B

through the filing of a written report within twenty-four (24) hours of knowledge thereof. Contractor shall notify H-GAC of any accident or incident requiring medical attention arising from its activities under this Master Agreement within twenty-four (24) hours of such occurrence. Theft or willful damage to property on loan to the Contractor from H-GAC, if any, shall be reported to local law enforcement agencies and H-GAC within two (2) hours of discovery of any such act.

The Contractor further agrees to cooperate fully with H-GAC, local law enforcement agencies, the State of Texas, the Federal Bureau of Investigation, and any other duly authorized investigative unit, in carrying out a full investigation of all such incidents.

The Contractor shall notify H-GAC of the threat of lawsuit or of any actual suit filed against the Contractor pertaining to this Master Agreement or which would adversely affect the Contractor’s ability to perform services under this Master Agreement.

ARTICLE 37: INDEMNIFICATION AND RECOVERY
H-GAC’s liability under this Master Agreement, whether for breach of contract, warranty, negligence, strict liability, in tort or otherwise, is limited to its order processing charge. In no event will H-GAC be liable for any loss of use, loss of time, inconvenience, commercial loss, lost profits, or savings or other incidental, special or consequential damages to the full extent such use may be disclaimed by law. Contractor agrees, to the extent permitted by law, to defend and hold harmless H-GAC, its board members, officers, agents, officials, employees, and indemnities from any and all claims, costs, expenses (including reasonable attorney fees), actions, causes of action, judgements, and liens arising as a result of Contractor’s negligent act or omission under this Master Agreement. Contractor shall notify H-GAC of the threat of lawsuit or of any actual suit filed against Contractor relating to this Master Agreement.

ARTICLE 38: LIMITATION OF CONTRACTOR’S LIABILITY
Except as specified in any separate writing between the Contractor and an END USER, Contractor’s total liability under this Master Agreement, whether for breach of contract, warranty, negligence, strict liability, in tort or otherwise, but excluding its obligation to indemnify H-GAC, is limited to the price of the particular products/services sold hereunder, and Contractor agrees either to refund the purchase price or to repair or replace product(s) that are not as warranted. In no event will Contractor be liable for any loss of use, loss of time, inconvenience, commercial loss, loss of profits or savings or other incidental, special or consequential damages to the full extent such use may be disclaimed by law. Contractor understands and agrees that it shall be liable to repay and shall repay upon demand to END USER any amounts determined by H-GAC, its independent auditors, or any agency of State or Federal government to have been paid in violation of the terms of this Master Agreement.

ARTICLE 39: TITLES NOT RESTRICTIVE
The titles assigned to the various Articles of this Master Agreement are for convenience only. Titles shall not be considered restrictive of the subject matter of any Article, or part of this Master Agreement.

ARTICLE 40: JOINT WORK PRODUCT
This Master Agreement is the joint work product of H-GAC and the Contractor. This Master Agreement has been negotiated by H-GAC and the Contractor and their respective counsel and shall be fairly interpreted in accordance with its terms and, in the event of any ambiguities, no inferences shall be drawn against any party.

ARTICLE 41: PROCUREMENT OF RECOVERED MATERIAL
H-GAC and the Respondent must comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include: (1) procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; (2) procuring solid waste management services in a manner that maximizes energy and resource recovery; and (3) establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. Pursuant to the Federal Rule above, as required by the Resource Conservation and Recovery Act of 1976 (42 U.S.C. § 6962(c)(3)(A)(i)), Respondent DocuSign Envelope ID: CA3DF45B-515D-4C4F-A2C8-40C0D693B76B

certifies that the percentage of recovered materials content for EPA-designated items to be delivered or used in the performance of the Contract will be at least the amount required by the applicable contract specifications or other contractual requirements.

ARTICLE 42: COPELAND “ANTI-KICKBACK” ACT
Contractor shall comply with 18 U.S.C. § 874, 40 U.S.C. § 3145, and the requirements of 29 C.F.R. pt. 3 as may be applicable, which are incorporated by reference into the contract. The contractor or subcontractor shall insert in any subcontracts the clause above and such other clauses as appropriate agency instructions require, and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for the compliance by any subcontractor or lower tier subcontractor with all of these contract clauses. A breach of the contract clauses above may be grounds for termination of the Contract, and for debarment as a contractor and subcontractor as provided in 29 C.F.R. § 5.12.

ARTICLE 43: DISCRIMINATION
Respondent and any potential subcontractors shall comply with all Federal statutes relating to nondiscrimination.

These include, but are not limited to:

a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352), which prohibits discrimination on the basis of race, color, or national origin;
b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex;
c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. §794), which prohibits discrimination on the basis of handicaps;
d) The Age Discrimination Act of 1975, as amended (42 U.S.C. §§6101- 6107), which prohibits discrimination on the basis of age;
e) The Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse;
f) The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism;
g) Sections 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. §§290 dd-3 and 290 ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; h) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §§3601 et seq.), as amended, relating to nondiscrimination in the sale, rental, or financing of housing; i) Any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; and
j) The requirements of any other nondiscrimination statute(s) that may apply to the application.

ARTICLE 44: DRUG FREE WORKPLACE
Contractor must provide a drug-free workplace in accordance with the Drug-Free Workplace Act, as applicable.

For the purposes of this Section, “drug-free” means a worksite at which employees are prohibited from engaging in the unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance. H-GAC may request a copy of this policy.

ARTICLE 45: APPLICABILITY TO SUBCONTRACTORS
Respondent agrees that all contracts it awards pursuant to the contract awarded as a result of this Master Agreement will be bound by the foregoing terms and conditions.

ARTICLE 46: WARRANTY AND COPYRIGHT
Submissions must include all warranty information, including items covered, items excluded, duration, and renewability. Submissions must include proof of licensing if using third party code for programming.

ARTICLE 47: DATA HANDLING AND SECURITY
It will always be the responsibility of the selected Contractor to manage data transfer and to secure all data appropriately during the project to prevent unauthorized access to all data, products, and deliverables.

DocuSign Envelope ID: CA3DF45B-515D-4C4F-A2C8-40C0D693B76B

ARTICLE 48: DISPUTES
All disputes concerning questions of fact or of law arising under this Master Agreement, which are not addressed within the Whole Master Agreement as defined pursuant to Article 4 hereof, shall be decided by the Executive Director of H-GAC or his designee, who shall reduce his decision to writing and provide notice thereof to the Contractor. The decision of the Executive Director or his designee shall be final and conclusive unless, within thirty (30) days from the date of receipt of such notice, the Contractor requests a rehearing from the Executive Director of H-GAC. In connection with any rehearing under this Article, the Contractor shall be afforded an opportunity to be heard and offer evidence in support of its position. The decision of the Executive Director after any such rehearing shall be final and conclusive. The Contractor may, if it elects to do so, appeal the final and conclusive decision of the Executive Director to a court of competent jurisdiction. Pending final decision of a dispute hereunder, the Contractor shall proceed diligently with the performance of the Master Agreement and in accordance with H­GAC's final decision.

ARTICLE 49: CHOICE OF LAW: VENUE
This Master Agreement shall be governed by the laws of the State of Texas. Venue and jurisdiction of any suit or cause of action arising under or in connection with the Master Agreement shall lie exclusively in Harris County, Texas. Disputes between END USER and Contractor are to be resolved in accordance with the law and venue rules of the state of purchase. Contractor shall immediately notify H-GAC of such disputes.

ARTICLE 50: ORDER OF PRIORITY
In the case of any conflict between or within this Master Agreement, the following order of priority shall be utilized: 1) General Provisions, 2) Special Provisions, 3) Scope of Work, and 4) Other Attachments.

ARTICLE 51: WHOLE MASTER AGREEMENT
Please note, this is an H-GAC Master Agreement template and is used for all products and services offered in H-GAC Cooperative Purchasing. Any redlines to this Master Agreement may not be reviewed. If this Master Agreement has not been signed by the Contractor within 30 calendar days, this Master Agreement will be automatically voided. The Master General Provisions, Master Special Provisions, and Attachments, as provided herein, constitute the complete Master Agreement between the parties hereto, and supersede any and all oral and written Master Agreements between the parties relating to matters herein. Except as otherwise provided herein, this Master Agreement cannot be modified without written consent of the parties.

ARTICLE 52: UNIVERSAL IDENTIFIER AND SYSTEM FOR AWARD MANAGEMENT (SAM) In accordance with 2 CFR Title 2, Subtitle A, Chapter I, Part 25 as it applies to a Federal awarding agency's grants, cooperative agreements, loans, and other types of Federal financial assistance as defined in 2 CFR 25.406.

Contractor understands and as it relates to 2 CFR 25.205(a), a Federal awarding agency may not make a Federal award or financial modification to an existing Federal award to an applicant or recipient until the entity has complied with the requirements described in 2 CFR 25.200 to provide a valid unique entity identifier and maintain an active SAM registration (www.SAM.gov) with current information (other than any requirement that is not applicable because the entity is exempted under § 25.110). 2 CFR 25.200(b) requires that registration in the SAM prior to submitting an application or plan; and maintain an active SAM registration with current information, including information on a recipient's immediate and highest level owner and subsidiaries, as well as on all predecessors that have been awarded a Federal contract or grant within the last three years, if applicable, at all times during which it has an active Federal award or an application or plan under consideration by a Federal awarding agency; and provide its unique entity identifier in each application or plan it submits to the Federal awarding agency. To remain registered in the SAM database after the initial registration, the applicant is required to review and update its information in the SAM database on an annual basis from the date of initial registration or subsequent updates to ensure it is current, accurate and complete. At the time a Federal awarding agency is ready to make a Federal award, if the intended recipient has not complied with an applicable requirement to provide a unique entity identifier or maintain an active SAM registration with current information, the Federal awarding agency: (1) May determine that the applicant is not qualified to receive a Federal award; and (2) May use that determination as a basis for making a Federal award to another applicant.

ARTICLE 53: PROCUREMENT OF RECOVERED MATERIALS
DocuSign Envelope ID: CA3DF45B-515D-4C4F-A2C8-40C0D693B76B

In accordance with 2 CFR 200.323, the Houston-Galveston Area Council and the Contractor or Subrecipient must comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include: (1) procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; (2) procuring solid waste management services in a manner that maximizes energy and resource recovery; and (3) establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. Pursuant to the Federal Rule above, as required by the Resource Conservation and Recovery Act of 1976 (42 U.S.C. § 6962(c)(3)(A)(i)), the Contractor or Subrecipient certifies that the percentage of recovered materials content for EPA-designated items to be delivered or used in the performance of the Agreement will be at least the amount required by the applicable contract specifications or other contractual requirements.

SIGNATURES:

H-GAC and the Contractor have read, agreed, and executed the whole Master Agreement as of the date first written above, as accepted by:

South Coast Fire Equipment, Inc.

Signature $docusign:SignHere::Customer1
Name Kevin Newell
Title
Date $docusign:DateSigned::Customer1
H-GAC
Signature $docusign:SignHere::InternalSigner
Name Chuck Wemple
Title Executive Director
Date $docusign:DateSigned::InternalSigner
DocuSign Envelope ID: CA3DF45B-515D-4C4F-A2C8-40C0D693B76B President
12/11/2023
12/12/2023

H-GAC
Houston-Galveston Area Council
P.O. Box 22777 · 3555 Timmons · Houston, Texas 77227-2777 Cooperative Agreement - Contract - South Coast Fire Equipment, Inc. - Public Services - ID: 11606

MASTER SPECIAL PROVISIONS

Please note, this is an H-GAC Master Agreement template and is used for all products and services offered in H-GAC Cooperative Purchasing. Any redlines to this Master Agreement may not be reviewed.

Incorporated by attachment, as part of the whole Master Agreement, H-GAC and the Contractor do, hereby agree to the Master Special Provisions as follows:

ARTICLE 1: BIDS/PROPOSALS INCORPORATED
In addition to the whole Master Agreement, the following documents listed in order of priority are incorporated into the Master Agreement by reference: Bid/Proposal Specifications and Contractor’s Response to the Bid/Proposal.

ARTICLE 2: END USER MASTER AGREEMENTS (“EUA”)
H-GAC acknowledges that the END USER, which is the HGACBuy customer utilizing the contract (CUSTOMER and END USER may be used interchangeably) may choose to enter into an End User Master Agreement (EUA) with the Contractor through this Master Agreement. A CUSTOMER/END USER is a state agency, county, municipality, special district, or other political subdivision of a state, or a qualifying non-profit corporation (providing one or more governmental function or service that possess legal authority to enter into the Contract. The term of the EUA may exceed the term of the current H-GAC Master Agreement.

H-GAC’s acknowledgement is not an endorsement or approval of the End User Master Agreement’s terms and conditions. Contractor agrees not to offer, agree to or accept from the CUSTOMER/END USER, any terms or conditions that conflict with those in Contractor’s Master Agreement with H-GAC. Contractor affirms that termination of its Master Agreement with H-GAC for any reason shall not result in the termination of any underlying EUA, which shall in each instance, continue pursuant to the EUA’s stated terms and duration.

Pursuant to the terms of this Master Agreement, termination of this Master Agreement will disallow the Contractor from entering into any new EUA with CUSTOMER/END USER. Applicable H-GAC order processing charges will be due and payable to H-GAC on any EUAs, surviving termination of this Master Agreement between H-GAC and Contractor.

ARTICLE 3: MOST FAVORED CUSTOMER CLAUSE
Contractor shall provide its most favorable pricing and terms to H-GAC. If at any time during this Master Agreement, Contractor develops a regularly followed standard procedure of entering into Master Agreements with other governmental customers within the State of Texas, and offers the same or substantially the same products/services offered to H-GAC on a basis that provides prices, warranties, benefits, and or terms more favorable than those provided to H-GAC, Contractor shall notify H-GAC within ten (10) business days thereafter, and this Master Agreement shall be deemed to be automatically retroactively amended, to the effective date of Contractor’s most favorable past Master Agreement with another entity. Contractor shall provide the same prices, warranties, benefits, or terms to H-GAC and its CUSTOMER/END USER as provided in its most favorable past Master Agreement. H-GAC shall have the right and option at any time to decline to accept any such change, in which case the amendment shall be deemed null and void. If Contractor claims that a more favorable price, warranty, benefit, or term that was charged or offered to another entity during the term of this Master Agreement, does not constitute more favorable treatment, than Contractor shall, within ten (10) business days, notify H-GAC in writing, setting forth the detailed reasons Contractor believes the aforesaid DocuSign Envelope ID: CA3DF45B-515D-4C4F-A2C8-40C0D693B76B

offer is not in fact most favored treatment. H-GAC, after due consideration of Contractor’s written explanation, may decline to accept such explanation and thereupon this Master Agreement between H-GAC and Contractor shall be automatically amended, effective retroactively, to the effective date of the most favored Master Agreement, to provide the same prices, warranties, benefits, or terms to H-GAC and the CUSTOMER/END USER.

EXCEPTION: This clause shall not be applicable to prices and price adjustments offered by a bidder, proposer, or contractor, which are not within bidder's/proposer’s control [example; a manufacturer's bid concession], or to any prices offered to the Federal Government and its agencies.

ARTICLE 4: PARTY LIABILITY
Contractor’s total liability under this Master Agreement, whether for breach of contract, warranty, negligence, strict liability, in tort or otherwise, is limited to the price of the particular products/services sold hereunder.

Contractor agrees either to refund the purchase price or to repair or replace product(s) that are not as warranted.

Contractor accepts liability to repay, and shall repay upon demand to CUSTOMER/END USER, any amounts determined by H-GAC, its independent auditors, or any state or federal agency, to have been paid in violation of the terms of this Master Agreement.

ARTICLE 5: GOVERNING LAW & VENUE
Contractor and H-GAC agree that Contractor will make every reasonable effort to resolve disputes with the CUSTOMER/END USER in accord with the law and venue rules of the state of purchase. Contractor shall immediately notify H-GAC of such disputes.

ARTICLE 6: SALES AND ORDER PROCESSING CHARGE
Contractor shall sell its products to CUSTOMER/END USER based on the pricing and terms of this Master Agreement. H-GAC will invoice Contractor for the applicable order processing charge when H-GAC receives notification of a CUSTOMER/END USER order. Contractor shall remit to H-GAC the full amount of the applicable order processing charge, after delivery of any product or service and subsequent CUSTOMER/END USER acceptance. Payment of the Order Processing Charge shall be remitted from Contractor to H-GAC, within thirty (30) calendar days or ten (10) business days after receipt of a CUSTOMER/END USER’s payment, whichever comes first, notwithstanding Contractor’s receipt of invoice. For sales made by Contractor based on this Master Agreement, including sales to entities without Interlocal Master Agreements, Contractor shall pay the applicable order processing charges to H-GAC. Further, Contractor agrees to encourage entities who are not members of H-GAC’s Cooperative Purchasing Program to execute an H-GAC Interlocal Master Agreement. H-GAC reserves the right to take appropriate actions including, but not limited to, Master Agreement termination if Contractor fails to promptly remit the appropriate order processing charge to H-GAC.

In no event shall H-GAC have any liability to Contractor for any goods or services a CUSTOMER/END USER procures from Contractor. At all times, Contractor shall remain liable to pay to H-GAC any order processing charges on any portion of the Master Agreement actually performed, and for which compensation was received by Contractor.

ARTICLE 7: LIQUIDATED DAMAGES
Contractor and H-GAC agree that Contractor shall cooperate with the CUSTOMER/END USER at the time a CUSTOMER/END USER purchase order is placed, to determine terms for any liquidated damages.

ARTICLE 8: INSURANCE
Unless otherwise stipulated in Section B of the Bid/Proposal Specifications, Contractor must have the following insurance and coverage minimums:

DocuSign Envelope ID: CA3DF45B-515D-4C4F-A2C8-40C0D693B76B

a. General liability insurance with a Single Occurrence limit of at least $1,000,000.00, and a General Aggregate limit of at least two times the Single Occurrence limit. b. Product liability insurance with a Single Occurrence limit of at least $1,000,000.00, and a General Aggregate limit of at least two times the Single Occurrence limit for all Products except Automotive Fire Apparatus. For Automotive Fire Apparatus, see Section B of the Bid/Proposal Specifications. c. Property Damage or Destruction insurance is required for coverage of End User owned equipment while in Contractor's possession, custody, or control. The minimum Single Occurrence limit is $500,000.00 and the General Aggregate limit must be at least two times the Single Occurrence limit. This insurance may be carried in several ways, e.g. under an Inland Marine policy, as art of Automobile coverage, or under a Garage Keepers policy. In any event, this coverage must be specifically and clearly listed on insurance certificate(s) submitted to H-GAC.
d. Insurance coverage shall be in effect for the length of any contract made pursuant to the Bid/Proposal, and for any extensions thereof, plus the number of days/months required to deliver any outstanding order after the close of the contract period.
e. Original Insurance Certificates must be furnished to H-GAC on request, showing Contractor as the insured and showing coverage and limits for the insurances listed above. f. If any Product(s) or Service(s) will be provided by parties other than Contractor, all such parties are required to carry the minimum insurance coverages specified herein, and if requested by H-GAC, a separate insurance certificate must be submitted for each such party. g. H-GAC reserves the right to contact insurance underwriters to confirm policy and certificate issuance and document accuracy.

ARTICLE 9: PERFORMANCE AND PAYMENT BONDS FOR INDIVIDUAL ORDERS H-GAC’s contractual requirements DO NOT include a Performance & Payment Bond (PPB); therefore, Contractor shall offer pricing that reflects this cost savings. Contractor shall remain prepared to offer a PPB to cover any order if so requested by the CUSTOMER/ END USER. Contractor shall quote a price to CUSTOMER/ END USER for provision of any requested PPB, and agrees to furnish the PPB within ten business (10) days of receipt of CUSTOMER/END USER's purchase order.

ARTICLE 10: ORDER PROCESSING CHARGE
H-GAC will apply an Order Processing Charge for each sale done through the H-GAC contract, with the exception of orders for motor vehicles. Any pricing submitted must include this charge amount per the most current H-GAC schedule. For motor vehicle orders, the Processing Charge is paid by the CUSTOMER/END USER. Contractor will need to refer to the solicitation for the Order Processing Charge.

ARTICLE 11: CHANGE OF STATUS
Contractor shall immediately notify H-GAC, in writing, of ANY change in ownership, control, dealership/franchisee status, Motor Vehicle license status, or name. Contractor shall offer written guidance to advise H-GAC if this Master Agreement shall be affected in any way by such change. H-GAC shall have the right to determine whether or not such change is acceptable, and to determine what action shall be warranted, up to and including cancellation of Master Agreement.

ARTICLE 12: REQUIREMENTS TO APPLICABLE PHYSICAL GOODS
In the case of physical goods (e.g. equipment, material, supplies, as opposed to services), all Products offered must comply with any applicable provisions of the Texas Business and Commerce Code, Title 1, Chapter 2 and with at least the following:

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a. Be new, unused, and not refurbished.
b. Not be a prototype as the general design, operation, and performance. This requirement is NOT meant to preclude the Contractor from offering new models or configurations which incorporate improvements in a current design or add functionality, but in which new model or configuration may be new to the marketplace.
c. Include all accessories which may or may not be specifically mentioned in the Master Agreement, but which are normally furnished or necessary to make the Product ready for its intended use upon delivery.

Such accessories shall be assembled, installed, and adjusted to allow continuous operation of Product at time of delivery.
d. Have assemblies, sub-assemblies and component parts that are standard and interchangeable throughout the entire quantity of a Product as may be purchased simultaneously by any END USER/CUSTOMER. e. Be designed and constructed using current industry accepted engineering and safety practices, and materials.
f. Be available for inspection at any time prior to or after procurement.

ARTICLE 13: TEXAS MOTOR VEHICLE BOARD LICENSING
All Contractors that deal in motor vehicles shall maintain current licenses that are required by the Texas Motor Vehicle Commission Code. If at any time during this Master Agreement term, any required Contractor license is denied, revoked, or not renewed, Contractor shall be in default of this Master Agreement, unless the Texas Motor Vehicle Board issues a stay or waiver. Contractor shall promptly provide copies of all current applicable Texas Motor Vehicle Board documentation to H-GAC upon request.

ARTICLE 14: INSPECTION/TESTING
All Products sold pursuant to this Master Agreement will be subject to inspection/testing by or at the direction of H-GAC and/or the ordering CUSTOMER/END USER, either at the delivery destination or the place of manufacture. In the event a Product fails to meet or exceed all requirements of this Master Agreement, and unless otherwise agreed in advance, the cost of any inspection and/or testing, will be the responsibility of the Contractor.

ARTICLE 15: ADDITIONAL REPORTING REQUIREMENTS
Contractor agrees to submit written quarterly reports to H-GAC detailing all transactions during the previous three (3) month period. Reports must include, but are not limited, to the following information:
a. CUSTOMER/END USER Name
b. Product/Service purchased, including Product Code if applicable c. Customer Purchase Order Number
d. Purchase Order Date
e. Product/Service dollar amount
f. HGACBuy Order Processing Charge amount

ARTICLE 16: BACKGROUND CHECKS
Cooperative customers may request background checks on any awarded contractor’s employees who will have direct contact with students, or for any other reason they so choose, any may require contractor to pay the cost of obtaining any background information requested by the CUSTOMER/END USER.

ARTICLE 17: PROHIBITION ON CONTRACTS WITH COMPANIES BOYCOTTING ISRAEL

CERTIFICATION
As required by Chapter 2271 of the Texas Local Government Code the Contractor must verify that it 1) does not boycott Israel; and 2) will not boycott Israel during the term of the Contract. Pursuant to Section 2271.001, Texas Government Code:

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1. “Boycott Israel” means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes; and

2. “Company” means a for-profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or any limited liability company, including a wholly owned subsidiary, majority-owned subsidiary, parent company or affiliate of those entities or business associations that exist to make a profit.

ARTICLE 18: NO EXCLUDED NATION OR TERRORIST ORGANIZATION CERTIFICATION As required by Chapter 2252 of the Texas Government Code the Contractor must certify that it is not a company engaged in active business operations with Sudan, Iran, or a foreign terrorist organization – specifically, any company identified on a list prepared and maintained by the Texas Comptroller under Texas Government Code §§806.051, 807.051, or 2252.153. (A company that the U.S. Government affirmatively declares to be excluded from its federal sanctions regime relating to Sudan, Iran, or any federal sanctions regime relating to a foreign terrorist organization is not subject to the contract prohibition.)

ARTICLE 19: PROHIBITION ON CONTRACTING WITH ENTITIES USING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE EQUIPMENT (Effective Aug. 13, 2020 and as amended October 26, 2020)
Pursuant to 2 CFR 200.216, Contractor shall not offer equipment, services, or system that use covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. ‘‘Covered telecommunications equipment or services means 1) telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities); 2) for the purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities); 3) telecommunications or video surveillance services provided by such entities or using such equipment; or 4) telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country.

Contractor must comply with requirements for certifications. The provision at 48 C.F.R Section 52.204-26 requires that Contractors review SAM prior to completing their required representations. This rule applies to all acquisitions, including acquisitions at or below the simplified acquisition threshold and to acquisitions of commercial items, including commercially available off the-shelf items.

ARTICLE 20: BUY AMERICA ACT (National School Lunch Program and Breakfast Program) With respect to products purchased by CUSTOMER/END USER for use in the National School Lunch Program and/or National School Breakfast Program, Contractor shall comply with all federal procurement laws and regulations with respect to such programs, including the Buy American provisions set forth in 7 C.F.R. Part 210.21(d), to the extent applicable. Contractor agrees to provide all certifications required by CUSTOMER/END USER regarding such programs.

In the event Contractor or Contractor’s supplier(s) are unable or unwilling to certify compliance with the Buy American Provision, or the applicability of an exception to the Buy American provision, H-GAC CUSTOMER/END USER may decide not to purchase from Contractor. Additionally, H-GAC DocuSign Envelope ID: CA3DF45B-515D-4C4F-A2C8-40C0D693B76B

CUSTOMER/END USER may require country of origin on all products and invoices submitted for payment by Contractor, and Contractor agrees to comply with any such requirement.

ARTICLE 21: BUY AMERICA REQUIREMENT (Applies only to Federally Funded Highway and Transit Projects)
With respect to products purchased by CUSTOMER/END USER for use in federally funded highway projects, Contractor shall comply with all federal procurement laws and regulations with respect to such projects, including the Buy American provisions set forth in 23 U.S.C. Section 313, 23 C.F.R. Section 635.410, as amended, and the Steel and Iron Preference provisions of Texas Transportation Code Section 223.045, to the extent applicable. Contractor agrees to provide all certifications required by CUSTOMER/END USER regarding such programs. With respect to products purchased by CUSTOMER/END USER for use in federally funded transit projects, Contractor shall comply with all federal procurement laws and regulations with respect to such projects, including the Buy American provisions set forth in 49 U.S.C. Section 5323(j)(1), 49 C.F.R.

Sections 661.6 or 661.12, to the extent applicable. Contractor agrees to provide all certifications required by CUSTOMER/END USER regarding such programs.

ARTICLE 22: DOMESTIC PREFERENCE
In accordance with 2 CFR 200.322, as appropriate and to the extent consistent with law, a CUSTOMER/END USER using federal grant award funds should, to the greatest extent practicable, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products). The CUSTOMER/END USER must include this requirement in all subawards including all contracts and purchase orders for work or products under the federal grant award. If Contractor intends to qualify for Purchase Orders using federal grant money, they shall work with the CUSTOMER/END USER to provide all required certifications and other documentation needed to show compliance.

ARTICLE 23: TITLE VI REQUIREMENTS
H-GAC in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any disadvantaged business enterprises will be afforded full and fair opportunity to submit in response to this Master Agreement and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

ARTICLE 24: EQUAL EMPLOYMENT OPPORTUNITY
Except as otherwise provided under 41 CFR Part 60, all Contracts and CUSTOMER/END USER Purchase Orders that meet the definition of “federally assisted construction contract” in 41 CFR Part 60-1.3 shall be deemed to include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., pg.339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41CFR Part 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause provided under 41 CFR 60-1.4(b) is hereby incorporated by reference. Contractor agrees that such provision applies to any contract that meets the definition of “federally assisted construction contract” in 41 CFR Part 60-1.3 and agrees that it will comply with such provision.

ARTICLE 25: CLEAN AIR AND WATER POLLUTION CONTROL ACT
CUSTOMER/END USER Purchase Orders using federal funds must contain a provision that requires the Contractor to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean DocuSign Envelope ID: CA3DF45B-515D-4C4F-A2C8-40C0D693B76B

Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).

Pursuant to the Federal Rule above, Contractor certifies that it is in compliance with all applicable provisions of the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387) and will remain in compliance during the term of the Contract.

ARTICLE 26: PREVAILING WAGE
Contractor and any potential subcontractors have a duty to and shall pay the prevailing wage rate under the Davis-Bacon Act, 40 U.S.C. 276a – 276a-5, as amended, and the regulations adopted thereunder contained in 29 C.F.R. pt. 1 and 5.

ARTICLE 27: CONTRACT WORK HOURS AND SAFETY STANDARDS
As per the Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708), where applicable, all CUSTOMER/END USER Purchase Orders in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer, on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous, or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence.

ARTICLE 28: PROFIT AS A SEPARATE ELEMENT OF PRICE
For purchases using federal funds more than the current Simplified Acquisition Threshold of $250,000, requires negotiation of profit as a separate element of the price. See, 2 CFR 200.324(b). Contractor agrees to provide information and negotiate regarding profit as a separate element of the price for the purchase. Contractor also agrees that the total price, including profit, charged by Contractor will not exceed the awarded pricing, including any applicable discount, under any awarded contract.

ARTICLE 29: BYRD ANTI-LOBBYING AMENDMENT
Byrd Anti-Lobbying Amendment (31U.S.C. 1352) – Contractors that apply or bid for an award exceeding $100,000 must file the required anti-lobbying certification. Each tier must certify to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier, up to the CUSTOMER/END USER. As applicable, Contractor agrees to file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 USC 1352). Contractor certifies that it is currently in compliance with all applicable provisions of the Byrd Anti-Lobbying Amendment (31 U.S.C. 1352) and will continue to be in compliance throughout the term of the Contract and further certifies that:

1. No Federal appropriated funds have been paid or will be paid by or on behalf of the Contractor, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection DocuSign Envelope ID: CA3DF45B-515D-4C4F-A2C8-40C0D693B76B

with the awarding of a Federal contract, the making of a Federal Grant, the making of a Federal Loan, the entering into a cooperative Master Agreement, and the extension, continuation, renewal, amendment, or modification of a Federal contract, grant, loan, or cooperative Master Agreement.

2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing, or attempting to influence, an officer or employee of a Member of Congress in connection with a Federal contract, grant, loan, or cooperative Master Agreement, Contractor shall complete and submit Standard Form – LLL, “Disclosure Form to Report Lobbying”, in accordance with its instructions.

3. Contractor shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative Master Agreements) and that all subcontractors shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certificate is a prerequisite for making or entering into this transaction imposed by Section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

ARTICLE 30: COMPLIANCE WITH EPA REGULATIONS APPLICABLE TO GRANTS,

SUBGRANTS, COOPERATIVE MASTER AGREEMENTS, AND CONTRACTS Contractor certifies compliance with all applicable standards, orders, regulations, and/or requirements issued pursuant to the Clean Air Act of 1970, as amended (42 U.S.C. 1857(h)), Section 508 of the Clean Water Act, as amended (13 U.S.C. 1368), Executive Order 117389 and Environmental Protection Agency Regulation, 40 CFR Part 15.

ARTICLE 31: COMPLIANCE WITH ENERGY POLICY AND CONSERVATION ACT Contractor certifies that Contractor will be in compliance with mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (Pub. L. 94-163, 89 Stat. 871).

DocuSign Envelope ID: CA3DF45B-515D-4C4F-A2C8-40C0D693B76B Fire Apparatus and Related Vehicles
Request For Proposal
HGACBuy/Cooperative Purchasing Program
07230
Project ID: FS12-23
Release Date: Wednesday, July 26, 2023
· Due Date: Thursday, September 14, 2023 12:00pm
Posted Wednesday, July 26, 2023 7:00am
Bid Unsealed Thursday, September 14, 2023 12:05pm
Pricing Unsealed Thursday, September 14, 2023 12:05pm

4. Specifications/Categories/Scope of Work
This is an indefinite quantity/indefinite delivery offerings contract. The HGACBuy Customer is responsible to ensure adequate competition is performed between the various contractors or contractors outside of HGACBuy to determine price reasonableness that might be required per any funding agency. Customer will need to ensure compliance with any funding agency requirements before proceeding with a purchase order under this contract. Please consult legal counsel regarding questions concerning compliance as a contractor under this solicitation.

4.1. Overview
H-GAC is soliciting responses for selecting qualified manufacturers, dealers, distributors, and service providers of Fire Apparatus and Other Special Service Vehicles and related services to make these types of products and services available to Customers of the HGACBuy Cooperative Purchasing Program under blanket type contracts.

Customers (end users) may require selective acquisitions of equipment and/or services OR full turnkey projects necessitating additional services, training, and maintenance agreements. H-GAC is seeking the broadest possible selection of available fire apparatus and special service vehicles to best serve our customers by providing the largest selection of products/services available to meet their needs. This solicitation may include a request for a discount percent off price catalog, category, or manufacturer, or price list for supplies, materials, or not to exceed hourly rates for installation or repair. Respondents are not required to provide offerings on all categories. Please note: awarded contracts for FS12-23 allow contractors to update their manufacturer pricing and product offerings at any time during the course of the four-year contract term.

4.2. Categories
This Solicitation is divided into twelve (12) separate but related product categories (A-L). When submitting a response, Respondent may choose to submit a response to any of the categories or all of them. No additional weighted value will be assigned to a response that addresses more than one or all categories listed. All equipment must be the manufacturer’s new and current model and must be fully operational upon delivery to the Customer.

This solicitation does not include ambulances - please see HGACBuy Contract AM10-20 and AM10-23.

Alternative Fuel Vehicles: All responses that include electric, hybrid, or other alternative fuel vehicles must include these vehicles in Category I. If that specific vehicle is also available with an internal combustion engine (ICE), DocuSign Envelope ID: CA3DF45B-515D-4C4F-A2C8-40C0D693B76B please list the ICE vehicle separately in the appropriate vehicle category. Category I will only include the alternative fuel vehicles, regardless of vehicle function or type.

Product categories are as follows:

A. Wildland Fire Apparatus - Brush Fire, Off-Road Tenders/Tankers, Crew Carriers, Slip-in Units, etc.

Response listings/descriptions must be organized by major sub-categories, which include Manufacturer, type/function, model, chassis (make and model), cab configuration, 2WD/4WD, and fuel type, and tank and pump.

B. Aerial Fire Apparatus - Boom/Platform, Ladder, Ladder/Platform, etc.

Response listings/descriptions must be organized by major sub-categories, which include Manufacturer, model, chassis, aerial category/construction, aerial functions, cab types, and axle configurations.

C. Pumper Fire Apparatus
Response listings/descriptions must be organized by major sub-categories, which include Manufacturer, model, chassis, cab types, axle configurations, tank capacities/construction, and pump capacity/position.

D. Pumper-Tanker/Tanker/Tender Fire Apparatus
Response listings/descriptions must be organized by major sub-categories, which include Manufacturer, model, chassis, cab types, axle configurations, tank capacities/construction, and pump capacity/position.

E. Aircraft Rescue & Fire-Fighting Vehicles (ARFF)
Response listings/descriptions must be organized by major sub-categories including Manufacturer, model, chassis, cab types, axle configurations, and by Class Types 1-5.

F. Special Service Apparatus – Rescue/Fast Response, Re-Hab, Hazmat, Mobile Emergency Command/Communication Centers/Trailers, Light/Air Vehicle, Dive Response Vehicle, ATV/UTV Response Vehicles, Mobile Fire Pump Testers, etc.

Response listings/descriptions must be organized by Manufacturer, function, type, or purpose of the apparatus/vehicle, and include brief and concise details about the vehicle.

G. Fire Boats, Rescue Boats, Emergency Response Boats
Response listings/descriptions must be organized by major sub-categories including Manufacturer, type, function, size, and propulsion.

H. Fire Command Vehicles - Light, medium, and heavy-duty pickups and SUVs Response listings/descriptions must be organized by major sub-categories including Manufacturer, model, chassis, and 2WD/4WD, fuel type.

DocuSign Envelope ID: CA3DF45B-515D-4C4F-A2C8-40C0D693B76B I. Electric/Alternative Fuel Fire Apparatus
Response listings/descriptions must be organized by major sub-categories including Manufacturer, model, chassis, vehicle type, fuel/propulsion type, and function.

J. Fire Apparatus/Vehicle Service/Maintenance Plans
Response listings/descriptions must include plan details, including details about which fees are included in costs, and items such as labor rates, and fee structures.

K. Fire Apparatus/Vehicle Parts and Supplies
Response listing need only to include percentage discount.

L. Fire Apparatus/Vehicle Options
Please provide a complete listing or catalog of options, accessories, and loose equipment offered. Please clearly indicate if the options are model or vehicle specific, or only available for specific models or vehicles. Options must be clearly identified as upgrades or downgrades and clearly show the net effect to the price of the base model. (Please upload in Section 9.1.4 Required Documents.)

4.3. General Requirements
All products priced and sold pursuant to this Solicitation must, as applicable:

1. Meet all applicable requirements of federal, state and local laws and regulations.

2. Be manufacturer's normal offering with all standard features and functions and performance levels.

3. Be ready for turn-key operation upon delivery.

4. Respondent must include specifications, brochures, warranty information, and any other relevant product information with solicitation Response.

Note: “Unpriced/unpublished” options cannot be quoted on the Base Pricing List and may not be sold through this contract.

4.4. Additional Requirements
Licenses

1. Contractor must have and maintain the appropriate license(s) as required by the State of Texas, Department of Transportation, Department of Motor Vehicles, Motor Vehicle Commission Code [latest edition], or any other local, state and federal licenses required and which are applicable to the respondent’s operations.

2. The prescribed licenses must include the manufacturer/respondent, and any and all dealers and their representatives as may be required by the Motor Vehicle Department. Contractor must ensure all DocuSign Envelope ID: CA3DF45B-515D-4C4F-A2C8-40C0D693B76B emergency and specialty vehicles sold are in accordance with the laws of the state where the sale and acquisition are made.

3. Contractor must maintain all licensing required by the State of Texas as applicable to their business operations during the entire contract term. If during the contract period such licensing lapses, Contractor will be in default and become subject to contract termination unless issued a stay or waiver.

Manuals

1. Contractor must supply at the time of delivery, at least two (2) sets of complete operations and service documentation covering the completed emergency vehicles as delivered and accepted.

2. Respondent must supply the following information with their response: Technical Specifications, Product Brochures, Tear Sheets, Cut Sheets, Strippers, etc. which clearly show all the standard features and capabilities of each response listing.

Warranty
Contractors must comply with the minimum warranty and maintenance requirements described below for any products or services provided under this Solicitation.

1. Contractor must furnish with response, and for all equipment sold through this H-GAC contract, the manufacturer's general warranty, which must be honored by all the manufacturer's authorized service locations.

2. All service/maintenance plan listings must clearly indicate the cost structure for such plans, clearly indicating which costs and fees are included (such as: hourly labor rates, shop fees, supply fees, environmental fees).

3. The Contractor will handle all warranty claims and all work must be completed within ten (10) calendar days after receipt of equipment/vehicle by the Contractor without cost to H-GAC or the Customer. Delayed warranties must be available for all vehicles and equipment. Warranty start date will be effective the date that the completed unit is placed into service by the Customer. The Contractor must furnish a delayed warranty card/document for each unit delivered and/or advise the Customer of the procedures to be followed for obtaining the delayed start of warranty coverage. Requests for delayed warranties will not exceed six months after delivery.

4. Any and all documents necessary to effect manufacturer’s warranty must be properly applied for and submitted by the Contractor. The Contractor will provide to H-GAC and the Customer a manufacturer’s warranty which will be honored by any of the manufacturer’s authorized dealers and a complete copy must be provided at the time of delivery. When additional warranties are available as standard, they must be included as a part of the response for the benefit of H-GAC and Customer.

5. The patient compartment, all modifications to the OEM chassis by Contractor on the accepted unit, and equipment and parts will be guaranteed for a minimum period of one (1) year against defects in design, DocuSign Envelope ID: CA3DF45B-515D-4C4F-A2C8-40C0D693B76B materials, and workmanship. The warranty period will begin upon final acceptance of the equipment. This warranty will cover parts and labor expenses.

6. In the event any component part of equipment or materials furnished under these specifications, or its subsequent contract(s), becomes defective by reason of material or workmanship during said period, and the end user agency immediately notifies Contractor of such defect, Contractor will, at no expense to the End User agency or H-GAC, repair or replace equipment or component with new equipment or component.

7. Warranty of all system equipment is the sole responsibility of the Contractor under contract, but may be performed by their certified, designated agent.

4.5. Vehicle Requirements
All equipment and vehicles must be new and be the manufacturer’s latest and current model. Each vehicle must be fully assembled, adjusted, serviced and ready for immediate and continuous operation upon delivery. If the equipment or vehicle does not meet the specification requirements upon delivery, Contractor will be responsible for correcting all deficiencies and making any corrections or adjustments needed to attain specification requirements.

All equipment and vehicles must conform to applicable local, state, federal requirements and must comply to all applicable industry standards including National Fire Protection Association (NFPA), Department of Transportation, United States Coast Guard (USCG), and Occupational Safety and Health Administration (OSHA).

4.6. Service / Maintenance Plans and Parts
All service/maintenance plan listings must clearly indicate the cost structure for such plans, including which costs and fees are included (ex: hourly labor rates, shop fees, supply fees, environmental fees).

4.7. Labor Hours Definitions
If the awarded contract contains hours for labor related services, the following definitions will apply:

1. “Business Day” Monday through Friday

2. “Business Hours” Standard Business Hours 8 a.m. to 5 p.m.

3. “Regular Time” Work that occurs during standard business hours

4. “Emergency Time” Work that occurs outside standard business hours

4.8. Administrative Fee
For each purchase order processed under an awarded contract, H-GAC will directly invoice the contractor an administrative fee (Order Processing Charge) applicable to the sale of all equipment and services submitted in contractor’s response. It is the contractor’s responsibility to remit the administrative fee within thirty (30) days of processing any customer’s purchase order, even if an invoice is not received from H-GAC. Contractor agrees that H-GAC will have the right, with reasonable notice, to inspect its records pertaining to purchase orders processed and the accuracy of the fees payable to H-GAC. For this solicitation the administrative fee is as follows:

DocuSign Envelope ID: CA3DF45B-515D-4C4F-A2C8-40C0D693B76B Administrative Fee (per Purchase Order)
Category A – Brush Trucks/Light Rescue $1,000 per purchase order Category B – Aerial Fire Apparatus $2,000 per purchase order Category C – Pumper Fire Apparatus $2,000 per purchase order Category D – Pumper/Tanker and Tanker Apparatus $2,000 per purchase order Category E – ARFF Apparatus $2,000 per purchase order
Category F – Special Service Vehicles
Heavy Rescue*/Special Service $2,000 per purchase order Light Rescue/Quick Response $1,000 per purchase order
All Trailers 2% of purchase order
*Heavy Rescue is vehicle with GVWR of 26,000 and above.

Category G –Fire/Rescue/Emer. Response Boats 2% of purchase order Category H - Fire Command Vehicles $1,000 per purchase order Category I - Alternative Fuel Vehicles Fee determined by category of vehicle Category J –Service/Maintenance Plans 2% per purchase order Category K - Fire Apparatus/Vehicle Parts and Supplies 2% per purchase order Category L - Fire Apparatus/Vehicle Options No separate fee - part of vehicle

4.9. Final Contract Deliverables
Contractor agrees to submit written quarterly reports to H-GAC detailing all transactions during the previous three (3) month period. Reports must include, but are not limited, to the following information:
• Customer Name and address
• HGACBuy confirmation number
• Product/Service purchased
• Customer Purchase Order Number
• Purchase Order Date
• Product/Service dollar amount
• HGACBuy Order Processing Charge amount
DocuSign Envelope ID: CA3DF45B-515D-4C4F-A2C8-40C0D693B76B Reports must be provided to H-GAC in Excel or other acceptable electronic format by the 30th day of the month following the quarter being reported. If Contractor defaults in providing Products or Services reporting as required by the contract, recourse may be exercised through cancellation of the contract and other legal remedies as appropriate.
--End of section--
DocuSign Envelope ID: CA3DF45B-515D-4C4F-A2C8-40C0D693B76B Attachment A
South Coast Fire Equipment, Inc.

Fire Apparatus and Related Vehicles
Contract No.: FS12-23
Manufacturer Product Item Description Offered List Price HGACBuy Discount
Category A - Wildland and Brush
Pierce 23W-101 1019 Ford F-550 Pumper - 1019 366,288.00$ 5% Pierce 23W - 103 International Type 3 International Wildland-1039 581,003.00$ 5% Pierce 23W - 104 International Urban International Urban Interface-1040 491,716.00$ 5% BME Fire Trucks Summit Navistar, 4x4, 4-Door, Model 34, 1000 GPM Pump, 500 Gallon Water Tank 544,632.00$ 5% BME Fire Trucks Targhee Navistar, 4x4, 4-Door, Model 34, 500 GPM Pump, 500 Gallon Water Tank 529,854.00$ 5% BME Fire Trucks Rocky Mountain Navistar, 4x4, 4-Door, Type 3, Model 346/500R, 600 Gallon Water Tank, 500 GPM Pump 455,062.00$ 5% BME Fire Trucks Aspen Navistar, 4x4, 4-Door, Type 4, 800 Gallon Water Tank, 1.5AGE Pump 449,583.00$ 5% BME Fire Trucks McCall Dodge, Type 6, 300 Gallon Water Tank, 1.5AGE Pump 294,167.00$ 5% BME Fire Trucks Ponderosa Type 6, 300 Gallon Water Tank, 1.5AGE Pump 325,057.00$ 5% BME Fire Trucks Sawtooth Type 6, 300 Gallon Water Tank, 1.5AGE Pump 329,057.00$ 5% BME Fire Trucks Big Horn Navistar, 4x4, 4-Door, Wildland Urban Interface, 750 Gallon Water Tank, 1000 GPM Pump 606,667.00$ 5% Category B - Aerial Fire Apparatus
Pierce 23A-101 Enforcer Chassis, Single Rear Axle, 75' Aerial - 1027 1,436,022.00$ 5% Pierce 23A-102 Enforcer Chassis, Tandem Rear Axle, PUC, 75' Aerial - 1028 1,474,688.00$ 5% Pierce 23A-103 Velocity Chassis, Tandem Rear Axle, 100' Aerial - 1029 1,648,105.00$ 5% Pierce 23A-104 Enforcer Chassis, Single Rear 107' Aerial -1030 1,589,837.00$ 5% Pierce 23A-105 Enforcer Chassis, Tandem Rear Axle, 107' Aerial - 1031 1,699,833.00$ 5% Pierce 23A-106 Velocity Chassis, Tandem Rear Axle, 105' Aerial - 1032 1,646,299.00$ 5% Pierce 23A-107 Velocity Chassis, Tandem Rear axle, 100' Rear mounted Platform - 1033 1,912,763.00$ 5% Pierce 23A-108 Velocity Chassis, Tandem Rear axle, 100' Aluminum Rear mounted Platform - 1034 2,017,959.00$ 5% Pierce 23A-109 Enforcer Chassis, Tandem Rear axle, mid-mounted 100' platform - 1035 2,101,962.00$ 5% Pierce 23A-110 Enforcer Chassis, 107' Tractor Drawn Aerial - 1036 2,066,551.00$ 5% Pierce 23A-111 Enforcer Snozzle - 1037 1,314,701.00$ 5% Category C - Pumper Fire Apparatus
Pierce 23P-102 Freightliner M2-106 Responder, 1000 Tank, 1250 Pump 1020 397,469.04$ 5% Pierce 23P-103 International 4 door 1000 tank, 1250 Pump Pumper 1026 526,585.97$ 5% Pierce 23P-104 Saber Pumper, 750 Tank, 1500 pump 1022 881,807.87$ 5% Pierce 23P-105 Enforcer Pumper 750 tank, 1500 pump 1023 956,324.96$ 5% Pierce 23P-106 Enforcer PUC Pumper 750 tank, 1500 pump 1024 1,035,341.76$ 5% Pierce 23P-107 Velocity Pumper 1025 967,322.35$ 5%
Pierce 23P-108 Velocity PUC Pumper 1038 1,049,384.90$ 5% Category D - Pumper Tanker/Tender
Pierce 23PT-101 Freightliner 2000 Gallon Tanker - 1041 511,866.00$ 5% Pierce 23PT-102 International 2000 Gallon Tanker -1042 498,571.00$ 5% Pierce 23PT-103 Saber 2000 Gallon Tanker - 1043 899,378.00$ 5% Pierce 23PT-104 Enforcer 2000 Gallon Tanker - 1044 982,413.00$ 5% 1 DocuSign Envelope ID: CA3DF45B-515D-4C4F-A2C8-40C0D693B76B Pierce 23PT-105 Freightliner 3000 Tandem Tanker - 1045 507,344.00$ 5% Pierce 23PT-106 International 3000 Tandem Tanker - 1046 520,168.00$ 5% Pierce 23PT-107 Saber Tandem 3000 Tanker - 1047 985,111.00$ 5% Pierce 23PT-108 Enforcer Tandem 3000 Tanker - 1048 1,048,825.00$ 5% Pierce 23PT-109 Velocity Tandem PUC 2500 Tanker - 1049 1,109,887.00$ 5% BME Fire Trucks Tahoe 2000 Gallon Water Tender 483,632.00$ 5% BME Fire Trucks Cascade 3000 Gallon Water Tender 552,502.00$ 5% BME Fire Trucks Clearwater Navistar, 4x4, 4-Door, 1250 Gallon Water Tank, 500 GPM Pump Extreme Water Tender 533,552.00$ 5% BME Fire Trucks Mammoth 1250 Gallon Extreme Water Tender, Navistar 2-Door Cab 501,135.00$ 5% BME Fire Trucks Payette 1800 Gallon Tactical Water Tender 484,061.00$ 5% Category F - Special Service VehiclesVehicles
Pierce 23SS - 101 Ford F-550 Rescue 12' -1050 278,709.00$ 5% Pierce 23SS - 102 Enforcer NWI-Rescue - 1051 975,772.00$ 5% Pierce 23SS - 103 Velocity NWI-Rescue - 1052 999,751.00$ 5% Pierce 23SS - 104 Enforcer PUC NWI-Rescue - 1053 1,252,488.00$ 5% Pierce 23SS - 105 Velocity Combo-Rescue - 1054 1,136,418.00$ 5% Pierce 23SS - 106 Enforcer Tandem Combo - 1055 1,114,686.00$ 5% Pierce 23SS - 107 Velocity Alum Walk-in Rescue - 1056 1,114,461.00$ 5% Pierce 23SS - 108 Enforcer Stainless NWI-Rescue - 1057 1,020,660.00$ 5% Pierce 23SS - 109 Enforcer Walk-in - 1058 1,034,340.00$ 5% Pierce 23SS - 110 Velocity Tandem Walk-in - 1059 1,228,431.00$ 5% Frontline Communications C-17 Mobile Command Unit, Chevrolet Suburban, 4x4, 17 feet overall length, Single axle, Gasoline 196,178.00$ 5% Frontline Communications C-20 Rapid Response Command Unit, Ford Transit-350 Van, 2WD, 20 feet overall length, Single axle, Gasoline 278,319.00$ 5%
Frontline Communications CRU-22 Critical Response Command Unit, Ford Transit-350 High Roof Van, 2WD, 9,500 GVWR, 22 feet overall length, Single axle, Gasoline 353,163.00$ 5% Frontline Communications C-23 Mobile Command Unit, Mercedes-Benz Sprinter 3500, 23 feet overall length, 2WD, Single axle, Diesel 306,919.00$ 5%
Frontline Communications C-25 Mobile Command Unit, Ford F-650 with custom aluminum body, 26,000 GVWR, 25 feet overall length, 2WD, Single axle, Diesel 477,451.00$ 5% Frontline Communications C-30 Mobile Command Unit, Freightliner M2-106 with custom aluminum body, 33,000 GVWR, 30 feet overall length, 2WD, Single axle, Diesel 587,098.00$ 5% Frontline Communications C-35 Mobile Command Unit, Freightliner M2-106 with custom aluminum body, 33,000 GVWR, 35 feet overall length, 2WD, Single axle, Diesel 669,849.00$ 5% Frontline Communications C-40 Mobile Command Unit, Freightliner M2-106 with custom aluminum body, 54,000 GVWR, 40 feet 9 inches overall length, 2WD, Dual axle, Diesel 735,953.00$ 5% Frontline Communications C-40 Enforcer Mobile Command Unit, Pierce Enforcer custom chassis with custom aluminum body, 40 feet 9 inches overall length, 2WD, Dual axle, Diesel 1,546,944.00$ 5% Frontline Communications C-40 Saber Mobile Command Unit, Pierce Saber custom chassis with custom aluminum body, 40 feet 9 inches overall length, 2WD, Dual axle, Diesel 1,017,416.00$ 5% Frontline Communications C-40 Velocity Mobile Command Unit, Pierce Velocity custom chassis with custom aluminum body, 40 feet 9 inches overall length, 2WD, Dual axle, Diesel 1,259,403.00$ 5% Frontline Communications C-28T Mobile Command Trailer - Custom aluminum body, 28 feet overall length, Dual axle 308,961.00$ 5% Frontline Communications C-35T Mobile Command Trailer - Custom aluminum "gooseneck" body, 35 feet overall length, Dual axle 394,976.00$ 5%
Frontline Communications C-53T Mobile Command Trailer - Custom aluminum body, 53 feet overall length, Dual axle 1,241,546.00$ 5% Frontline Communications C-RTR Refurb/Technology Refresh Command Vehicle - Customer-furnished vehicle, refurbish interior and/or exterior, upgrade technology 292,975.00$ 5%
BME Fire Trucks Sequioa 10 Man Crew Carrier Vehicle 378,634.00$ 5% Category J - Service/Maintenance Plans
Frontline Communications Vehicle Warranty Multiple plans available by model - see Siddons-Martin Warranty/Service Table BME Vehicle Warranty Multiple plans available by model - see Siddons-Martin Warranty/Service Table Pierce Manufacturing Vehicle Warranty Multiple plans available by model - see Siddons-Martin Warranty/Service Table 2 DocuSign Envelope ID: CA3DF45B-515D-4C4F-A2C8-40C0D693B76B

Attachment C
Apparatus Replacement Plan
V i c t o r v i l l e F i r e
D e p a r t m e n t
Apparatus Replacement Strategic Plan
Strategic Objective
The objective of the Victorville Fire Department (VFD) Apparatus Replacement Plan is to provide the Executive Team with a comprehensive, data-driven apparatus replacement schedule. This plan ensures that the Department maintains a safe, reliable, and up to date fleet that supports effective emergency response, firefighter safety, and community risk reduction.

Introduction
To develop a comprehensive apparatus replacement plan, VFD first identified and assessed the current fleet’s status. The findings of this assessment, combined with internal and external stakeholder needs, industry standards, and fiscal realities, inform the following recommendations.

The plan considers:

1.  Key Standards and Considerations

2. Fleet Lifecycle Considerations

3.  Apparatus Replacement Justification

4.  Apparatus Committee

5.  Department Background and Current Fleet

6.  Strategic Recommendations

7.  Apparatus Replacement Schedule

8.  Future Apparatus Needs Plan
Since 2019, VFD has invested $1.45 million in maintenance and repairs on its apparatus fleet. Much of the Department’s suppression fleet was carried over from the San Bernardino County Fire transition in 2019.

Frontline units currently range from less than 1 year to 5 years old, but reserve units are 10 and 20 years old. This aging fleet not only increases maintenance costs but also negatively impacts International Organization for Standardization (ISO) which directly influence insurance premiums and community risk assessments.

Key Standards and Considerations
NFPA Standards
NFPA 1901 requires that apparatus not meeting the 1991 standard be removed from frontline service and either upgraded or replaced.

NFPA recommends replacement of frontline apparatus every 10 years, transitioning to reserve status for 5 years or until 150,000 miles is reached.

FEMA Guidance
National data indicates that 50% of U.S. fire engines exceed 15 years of age, creating increased operational and safety concerns.

ISO Rating Factors
The age and condition of fire apparatus directly impact VFD’s ISO Public Protection Classification (PPC) score. ISO considers:

Needed fire flows
Emergency communications systems
Fire Department resources (equipment, staffing, training, and deployment) Water supply availability and performance
Fleet Lifecycle Considerations

1.  Service Life
NFPA 1901 defines lifespan at 15 years or 150,000 miles.

Frontline service: 10 years → Reserve service: 5 years.

Actual service life influenced by call volume, mileage, pumping capacity, and wear.

Victorville’s current Type-1 engines will reach 150,000 miles at year 8.

ME312 and ME315(KME’s) have both been out of service for maintenance or repair approximately 365 days each.

2. Technological Life
Modern apparatus includes critical safety systems: rollover stability, ABS braking, traction control, speed management, cab integrity testing, and enhanced visibility features.

Reserve fleet units often lack these safety features, creating higher risk for firefighter injury.

3.  Economic Life
Costs include depreciation, fuel, oil, maintenance, repairs, training, and downtime.

Over time, operating costs exceed replacement costs, making continued investment in older units inefficient.

Apparatus Replacement Justification
Fire apparatus have several unique features that differ from other municipal vehicles. Firefighters and the public depend on safe, reliable response vehicles equipped with modern safety systems and firefighting technology.

Since 2009, NFPA 1901 has mandated numerous safety and performance upgrades, including:

Rollover stability systems
Tire pressure monitoring
Seat belt warning and extended restraints
Cab crash integrity testing
Enhanced step/work surface lighting
Retroreflective rear striping
Performance requirements for acceleration and braking
Older units do not meet these standards, creating unnecessary risks and liability for the department and the City.

Apparatus Committee
The Victorville Fire Department has an apparatus committee made up of 11 personnel to provide the fire department with well-informed, data-driven recommendations on fire engine design, replacement, and acquisition that balance operational effectiveness, firefighter safety, fiscal responsibility, and long-term sustainability.

Membership
Chairperson: Chief Espinoza
Fleet/Mechanic Representative: Jacob Patino, Javier Prieto Suppression Division Representatives: Captain, Scott Torres, Captain, Carlos Torres, and Engineer, Shara Aivazi
Training Officer: Chief Espinoza
Finance/Administration Liaison: Karem Ostrom
Safety Officer: Chief Roach
Department Background and Current Fleet
The Victorville Fire Department serves a 74-square-mile jurisdiction with a population exceeding 140,000 residents. Frontline fleet operates from five stations; the daily fleet includes:
5 Type I Engines
3 Paramedic Squads; Transport capable
1 Tiller Truck; Tractor drawn ariel
1 Battalion Chief Unit
1 Type-3 Engine
1 Tactical Water Tender
Reserve apparatus include:
2006 Pierce Enforcer (5 years past recommended life cycle). 2006 Pierce Saber (5 years past recommended life cycle). 2015 KME Predator (4 years from the end-of-life cycle). 2006 Pierce Dash Ladder Truck (End of life cycle)
As an All-Risk Fire Department, VFD provides fire suppression, EMS, technical rescue, hazardous materials response, and wildland firefighting. Modern apparatus must carry an expanding inventory of Advanced Life Support (ALS) equipment, rescue tools, hazardous materials gear, and wildland firefighting supplies.

This expansion of required equipment, coupled with the City’s growth, necessitates a structured apparatus replacement plan to ensure reliable, timely, and effective service delivery.

Proposed Apparatus Replacement Schedule
Apparatus Replacement Cycle (By Type) NFPA 1911
Apparatus Type Frontline Service Reserve Service Maximum Service Life
Type 1 Engines
(Pumper)
8 years 7 years ~15 years total
Ladder Trucks
(Aerials)
12 years 8 years ~20 years total
Type 3 Engines
(Wildland)
12–15 years 5–10 years ~25 years total
Rescue/Medic Units
Ambulance/Squad
7–10 years ~3–5 years ~12–15 years total
Command/Staff
Vehicles
10–12 years — 10–12 years total
Tenders/Water
Tenders
12–15 years 5–10 years ~25 years total
Current Frontline/Reserve Apparatus Replacement
Schedule
Replacement
Year
Apparatus Current
Age(years)
Recommended Action Estimated
Cost
2026 ME312 6 Reserve $1,200,000
2026 4301V 6 Repurpose $125,000
2027 ME315 6 Reserve $1,200,000
2027 E314A 21 Surplus
2027 E315A 20 Surplus
2027 T311A 20 Surplus/Refurb. $2,500,000**
2028 BP312 N/A Resource addition $450,000
2029 E312A 11 Reserve $1,500,000**
2031 ME311 3 Reserve $1,500,000**
2031 ME313 3 Reserve $1,500,000**
2031 ME314 3 Reserve $1,500,000**
2031 4310V 5 Surplus/Repurpose $175,000**
2031 4311V 5 Surplus/Repurpose $175,000**
2031 4312V 5 Surplus/Repurpose $175,000**
Command Staff Replacement
Replacement
Year
Apparatus Current
Age(years)
Recommended
Action
Estimated Cost
2032 4309V 4 Repurpose $175,000**
2035 4300V 1 Repurpose $175,000**
2035 MS311 1 Reserve $600,000**
2035 MS312 1 Reserve $600,000**
2035 MS315 1 Reserve $600,000**
2040 MT311 2 Reserve $2,500,000**
2045 WT311 New Reserve $1,000,000
Auxiliary Vehicles
Replacement
Year
Apparatus Current
Age(years)
Recommended
Action
Estimated Cost
2027 UT314 21 $60,000
2027 EMS Utility 21 Surplus Repurpose
4301V
2028 HM314 8 Replace with
Type-2 Hazmat
$750,000
2028 BP312 N/A Resource
addition
$450,000
2031 BS313 6 Repurpose $100,000
2033 RQ311 8 Replace with
Type-2 Rescue
$750,000
2033 BE314 8 Reserve $900,000**
2034 EMS 4320 8 Surplus $75,000**
Replacement
Year
Apparatus Current
Age(years)
Recommended
Action
Estimated Cost
2035 UT311 6 Surplus/Repurpose $75,000**
2035 UT313 6 Surplus/Repurpose $75,000**
** indicates price is an estimate based off past inflation.

Alternative Options
As the fire apparatus industry remains backlogged with custom apparatus, which remain at approximately 47 to 50 months currently, alternative options remain at the top of discussion across the fire service. The apparatus committee have delivered options that include:

Purchasing Type 1 stock engines from Pierce as they become available; less than 6 months.

Refurbishing older apparatus to extend their life past 20 years. Best option would be T311A initially. Majority of this option will be handled by fleet services.

Strategic Recommendations
Adopt an 8-Year Replacement Cycle – Align frontline replacements with NFPA recommendations, transitioning units to reserve status before 150,000 miles/8 years.

Continue Annual Capital Allocation –The apparatus replacement fund is instrumental in planning appropriate apparatus replacement. Evaluate if the current annual allocation is adequate for future needs.

Purchase two Type-1 engines- Replace ME312, and ME315 and move the current KME’s into reserve status. Surplus E314A and E315A as new apparatus arrive.

Pursue Grant Funding – Actively seek FEMA AFG (Assistance to Firefighters Grant) and state funding to offset costs.

Prioritize Safety and Technology – Replace older units lacking rollover stability, ABS, and other critical safety features.

Maintain ISO Readiness – Ensure apparatus investments support favorable ISO ratings, reducing community insurance costs.

Purchase Type 6(Brush patrol)- Purchase Type 6 apparatus to serve the Mojave River and other urban interface areas.

Purchase Truck Company- A second ladder truck is needed on the southwest area of the City of Victorville to ensure response time objectives are met.

Apparatus Replacement Schedule

1.  Current fund balance= $2,325,000

2. Fund Balance at 10 years= $9,300,000

3.  Estimated apparatus replacement cost over 10 years= $12,900,000 M E 3 1 1
2 0 2 3 P i e r c e P U C
M i l e a g e : 2 1 , 6 6 5
M T 3 1 1 2 0 2 4 P i e r c e T D A
M i l e a g e : 9 , 1 2 9
M E 3 1 3
2 0 2 3 P i e r c e P U C
M i l e a g e : 2 3 , 6 6 4
M S 3 1 1
2 0 2 3 I n t e r n a t i o n a l C V 5 1 5
M i l e a g e : 8 , 9 4 4
M E 3 1 2
2 0 1 9 K M E P r e d a t o r
M i l e a g e : 8 3 , 5 7 3
M S 3 1 5
I n t e r n a t i o n a l C V 5 1 5
M i l e a g e : 9 , 4 9 1
M E 3 1 5
2 0 1 9 K M E P r e d a t o r
M i l e a g e : 9 2 , 0 5 0
M S 3 1 2
2 0 2 3 I n t e r n a t i o n a l C V 5 1 5
M i l e a g e : 8 , 7 4 7
M E 3 1 4
2 0 2 3 P i e r c e P U C
M i l e a g e : 2 0 , 2 6 0
F r o n t l i n e A p p a r a t u s
E 3 1 5 A
2 0 0 6 P i e r c e E n f o r c e r
M i l e a g e : 2 9 6 , 2 8 4
E 3 1 2 A
2 0 1 5 K M E P r e d a t o r
M i l e a g e : 1 3 2 , 7 8 2
E 3 1 4 A
2 0 0 6 P i e r c e S a b o r
M i l e a g e : 2 1 , 4 2 5
T 3 1 1 A
2 0 0 6 P i e r c e D a s h
M i l e a g e : 1 6 2 , 5 2 5
R e s e r v e A p p a r a t u s
E 3 1 5 A
2 0 0 6 P i e r c e
M i l e a g e : 2 5 0 , 0 0 0
B E 3 1 4
2 0 1 8 B M E 7 4 0 0 S F A 4 x 4
M i l e a g e : 3 2 , 7 7 0
O E 6 3 1 5
2 0 2 0 B M E I n t e r n a t i o n a l
M i l e a g e : 3 0 , 3 0 2
O E S 6 1 1 0
2 0 2 4 H M E
M i l e a g e : 3 , 3 2 6
B r u s h / O E S E n g i n e s
W T 3 1 1
2 0 2 6 B M E W a t e r T e n d e r ( 1 , 8 5 0 g a l t a n k ) M i l e a g e : 6 0 0
B C 4 3 1 0
2 0 2 1 F o r d E x p e d i t i o n
M i l e a g e : 1 6 , 8 7 1
B C 4 3 1 1
2 0 2 1 F o r d E x p e d i t i o n
M i l e a g e : 1 5 , 7 2 8
B C 4 3 0 9
2 0 2 2 F o r d F 2 5 0
M i l e a g e : 2 8 , 4 9 0
B C 4 3 1 2
2 0 2 1 F o r d E x p e d i t i o n
M i l e a g e : 1 3 , 2 6 8
C H 4 3 0 0
2 0 2 4 F o r d E x p e d i t i o n
M i l e a g e : 3 , 5 0 0
D P 4 3 0 1
2 0 2 0 D o d g e D u r a n g o
M i l e a g e : 7 3 , 2 6 0
C o m m a n d S t a f f
U T 3 1 3
2 0 2 0 F o r d F 3 5 0
M i l e a g e : 2 7 , 9 6 7
B S 3 1 3
2 0 2 1 E a g l e A i r A Q 1 0 S 3 C 3 E
H o u r s : 1 5 9 . 6
R Q 3 1 1
2 0 1 8 F o r d F 4 5 0 X L
M i l e a g e : 7 9 , 1 8 8
U T 3 1 1
2 0 2 0 F o r d F 2 5 0
M i l e a g e : 3 6 , 0 7 6
H M 3 1 4
2 0 1 8 F o r d F 4 5 0
M i l e a g e : 1 3 3 , 3 9 8
U T 3 1 4
2 0 0 6 F o r d F 1 5 0
M i l e a g e : 1 2 7 , 6 6 7
A u x i l a r y A p p a r a t u s
E M S 4 3 2 0
2 0 1 9 F o r d E x p l o r e r
M i l a g e : 7 5 , 0 0 8
E M S U t i l i t y
2 0 0 6 F o r d E x p e d i t i o n
M i l a g e : 1 3 8 , 6 4 7
Conclusion
The Victorville Fire Department’s ability to respond safely and effectively depends on a reliable, modern apparatus fleet. By adopting this Apparatus Replacement Strategic Plan, the city will protect its firefighters, maintain community trust, and ensure compliance with NFPA, FEMA, and ISO standards.

A structured, phased replacement schedule balances fiscal responsibility with operational necessity, reducing long-term costs while ensuring readiness for the growing needs of Victorville’s residents and visitors.

The city has invested tremendously in bringing our current fleet up to par. The primary issue we hold today is the age of our reserve fleet and the reoccurring issues with the KME’s at fire station’s 312 and 315. These two apparatus have been out of service a full year out of their five-year utilization.

Proactively, we can move apparatus around to manage their mileage and the wear and tear, as we recently did by swapping ME313 and ME315. Apparatus refurbishment is another option to extend the life as we move apparatus into reserve status.

As we grow, and additional service is required, we will update this Apparatus Replacement Strategic Plan to manage additional needs.

Item Number: 12
City Council / Board of Directors
Written Communications
Meeting of: May 19, 2026
Submitted By:

Tony Camargo, Deputy City Manager

Subject:

Measure P Oversight Committee Membership
Recommendation:

That the Honorable City Council reaffirms the following members to the Measure P Oversight Committee, extending their appointment for an additional four years:
Cynthia Coello, Resident Member of Local Major Retail Industry Joel Counts, Resident Member of Clergy
Vince Onken, Resident Member of Non-Profit Social Services Provider Fiscal Impact:

There is no fiscal impact associated with this item.

Strategic Plan Goal:

This item aligns with Goal A, Financial Sustainability, which focuses on fostering fiscal health through disciplined long-term planning, cost control and increased revenues. The Measure P Oversight Committee serves an important role in approving and submitting the annual Transmittal Letter to the City Council, confirming that revenues and expenditures of Measure P funds have complied with the intent of Measure P and reviewing the previous year’s audit.

Background:

On October 6, 2020, the City Council approved Resolution 20-083, establishing a Measure P Oversight Committee (MPOC) for the City's one percent (1%) General Transaction and Use Tax (Measure P). The purpose of establishing the MPOC was to ensure that the revenues and expenditures of Measure P funds complied with the intent of Measure P. In accordance with the bylaws of the MPOC, four members of the Committee were appointed to serve an initial 4-year term, and three members were appointed to serve an initial 2-year term, with a random draw to determine which positions served the initial 4-year and 2-year terms.
4 7
0 1
Following the adoption of this resolution, the City started accepting applications for the MPOC. The application was available on the City website, along with the qualifications, term, roles and responsibilities, appointment process and bylaws. All applications were then reviewed by the Selection Committee consisting of the Mayor, Mayor Pro Tem, and City Manager.

On April 6, 2021, the City Council appointed the first set of members to the Committee, later appointing more members to the Committee in May 2022. On October 3, 2023, the City Council appointed additional members to the MPOC for two-year terms, finally filling remaining vacancies and establishing full Committee membership. Members were appointed in the following categories:
Cynthia Coello, Resident Member of Local Major Retail Industry Joe Counts, Resident Member of Clergy
Vince Onken, Resident Member of Non-Profit Social Services Provider On April 1, 2025, due to expiring initial terms, the City Council reaffirmed the appointments of the following members, extending their terms by an additional four years:
Michael Krause, Resident Member of Education
Mark Creffield, Resident Member of Local Chamber of Commerce Margaret Cooker, Resident Member of the Senior Community Jeremy Taylor, Resident Member of Youth/Recreation
Shortly thereafter, Michael Krause was removed from the Committee. His vacancy was later filled by Dr. Michael Arteaga, Resident Member of Education, on May 20, 2025.

Due to the original two-year term lengths, the members appointed on October 3, 2023, must be reaffirmed by the City Council prior to the next Measure P Oversight Committee meeting in May 2026.

Discussion:

During previous recruitments, there has been limited qualified interest from the community in applying for the MPOC. On March 21, 2023, the City Council adopted Resolution No. 23- 017, amending the MPOC bylaws, removing the requirement that a Committee member serve in a current leadership role. This amendment was designed to promote a full Committee membership and participation at future meetings. As established through Resolution 23-017, the MPOC shall consist of seven (7) members selected from each of the following categories:
Resident Member of Local Major Retail Industry
Resident Member of Local Chamber of Commerce, who is a member of the small business owner community
Resident Member of Youth/Recreation
Resident Member of Clergy
Resident Member of Non-Profit Social Services Provider 4 7
0 1
Resident Member of Education
Resident Member of the Senior Community
Thus far, the MPOC has held a quorum at all their meetings and has approved and submitted Transmittal Letters to the City Council approving the allocation of Measure P funds through fiscal year 2025-26. With these members having reached the end of their term, staff is now recommending that the Honorable City Council reaffirm the following members to the Measure P Oversight Committee:
Cynthia Coello, Resident Member of Local Major Retail Industry Joe Counts, Resident Member of Clergy
Vince Onken, Resident Member of Non-Profit Social Services Provider Should the City Council reaffirm these members to the MPOC, all reaffirmed members will serve an additional term of four years. If the City Council chooses not to reaffirm these members, staff will initiate the recruitment process to fill the vacancies in the MPOC. Staff will advertise the vacancies and application on all the City's social media sites, post it on the City of Victorville's website, and advertise in the City's digital newsletter, the Victorville Connect. All applications will then be reviewed by the Selection Committee, and a subsequent agenda item will be presented to the City Council to appoint the new members of the Measure P Oversight Committee.

Staff remains available for any questions or comments the Council may have.

Prepared By:

Alex M. Garcia, Management Specialist
Attachments: A. Resolution No. 20-083
B. Resolution No. 23-017
Attachment A
Resolution No. 20-083
(
RESOLUTION NO. 20-083‘
A~ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

VICTORVILLE ESTABLISHING A MEASURE P OVERSIGHT

COMMITTEE
WHEREAS, on July 21, 2020, the City Council adopted Ordinance 2409 adding Chapter 3.06 to Title 3 of the Victorville Municipal Code for the purpose of establishing and imposing a one percent (1%) General Transactions and Use Tax for essential municipal services , subject to adoption by the electorate; and WHEREAS, On November 3, 2020, the electorate has the abilitylto approve Measure P with at least 50% +1 of voters, voting in favor of Measure P; and WHEREAS, if Measure P is approved by the electorate, the City Council of the City of Victorville is establishing a Measure P Oversight Committee (“Committee”) to review the collection of Measure P tax revenues; review and report on a list of projects and programs to be funded with Measure P revenue; and review revenue, expenditure and other relevant reports and information to ensure Measure P tax revenues are expended efficiently and effectively; and
WHEREAS, a majority vote of the City Council is required to carry forward any recommendation of the Committee; and
WHEREAS, the bylaws of the Committee including any changes thereto shall be established by City Council resolution.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF VICTORVILLE DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The Measure P Oversight Committee is hereby established, subject to electorate approval, to serve in a solely advisory capacity at the pleasure of the City Council.

SECTION 2. To carry out its stated purpose, the Committee shall perform the following dufies:
a) Review lists of proposed expenditures to be funded by Measure P and report to the City Council, not later than May 15 of each year for the upcoming budget year, its conformance or non- conformance with the intent of Measure P which is outlined in the May 2020 Public Safety Plan prior to being considered by the City Council. .
b) Periodically (at least semi-annually) review revenue, expenditure and other related reports and information produced by staff regarding Measure P; and report to City Council on whether revenues were collected and expended as approved. '
0) Review annual independent accountant’s audit report on Measure P revenues and expenditures and provide appropriate report to the City Council. d) Every two years, host a joint community forum with‘ the City Council to provide a briefing on service response and service levels and invite citizen participation about future service levels.
e) To preserve the integrity and independence of the oversight process, committee members shall not play a role as a contractor for projects ‘funded through revenue from Measure P.
f) The Committee will be a Brown Act compliant body.

SECTION 3. The bylaws of the Committee as eontained in Exhibit A, are hereby approved. '
SECTION 4. Measure P Oversight Committee shall consist of seven (7) members selected at—large from a pool 1ofcitywide applicants.

SECTION 5. Of the members of the Committee first appointed, four (4) shall be appointed for terms of four (4) years and three (3) for terms of two (2) years. No member shall serve for a period exceeding two (2) consecutive foUr (4) year terms. For the start up year, there will be a random draw to determine which positions will serve the initial 4—year and 2-year terms.

EXHIBIT A

1. Name: There is hereby established the City of Victorville Transactions and Use Tax Oversight Committee (hereby referred to as “Measure P Oversight Committee” or “Committee”).

2. Powers, Duties and Responsibilities: The Committee shall act in an advisory capacity to the City Council and no express authority or power to act on behalf of the City is hereby delegated. To carry out its stated purpose, the Committee shall perform the following duties:
a.
f.

Review lists of proposed expenditures to be funded by Measure P and report to the City Council, not later than May 15 of each year for the upcoming budget year, its conformance or non—conformance with the intent of Measure P which is outlined in the May 2020 Public Safety Plan prior to being considered by the City Council.

Periodically (at least semi-annually) review revenue, expenditure and other related reports and information produced by staff regarding Measure P; and provide a report to the City Council on whether revenues were collected and expended as approved.

Review annual independent accountant’s audit report on Measure P revenues and expenditures and provide appropriate report to the City Council.

Every two years, host a joint community forum with the City Council to provide a briefing on service response and service levels and invite citizen participation about future service levels.

To preserve the integrity and independence of the oversight process, committee members shall not play a role in contracting or project management for projects funded through revenue from Measure P.

The Committee will be a Brown Act compliant body.

3. Composition of Members: Measure P Oversight Committee shall consist of seven (7) members, having one member, who serves in a current leadership role, selected from each of the following categories:

Resident Member of Local Major Retail Industry
Resident Member of Local Chamber of Commerce, who is a member of the small business owner community
Resident Member for Youth/Recreation
Resident Member of Clergy
Resident Member of Non-Profit Social Services Provider
Resident Member of Education
Resident Member of the Senior Community
Victorville Fire Chief (staff resource only)
Victorville Police Chief (staff resource only)
City Finance Director (staff resource only)
For the purposes of this section, Leadership role as indicated above shall be defined as an individual serving in an executive capacity or a board member capacity. In no event shall a committee member be a City of Victorville staff member.

4. Term of Members: Of the members of the Committee first appointed, four (4) shall be appointed for terms of four (4) years and three (3) for terms of two (2) years. No .member shall serve for a period exceeding two (2) consecutive four (4) year terms. For the start up year, there will be a random draw to determine which positions will serve the initial 4-year and 2-year terms.

5. Eligibility and Requirements for Membership: All members of the Measure P Oversight Committee shall meet the following requirements:
a. Attend and participate in the minimum number of meetings as provided for in Section 2(b) above. After having missed three consecutive meetings, the occupied seat shall automatically be deemed vacated. b. Be a United States Citizen, resident of Victorville and registered to vote in Victorville at the time of appointment. These requirements shall be maintained during the appointee’s service on this Committee.

0. Be at least 18 years of age
d. Not have been convicted of a felony
e. Demonstrate abilities to understand and comply with City and Committee rules and regulations ’
f. Demonstrate to the selection committee the ability to perform the duties of the Committee

9. Resident of the City of Victorville for a minimum of two-years h. May not be a City of Victorville staff member

6. Selection of Members: The selection of members shall be conducted through a three—step process approved by the City Council as follows:
a. The City will seek applications to serve on the Committee by posting an application on the City of Victorville website along with sending out a press release to notify the public of the Committee.
b. A selection committee consisting of the Mayor, Mayor Pro-Tem and the City Manager will review the applications for appointment following the composition guidelines as spelled out in Section ‘3 and Section 5 above.

0. The selection committee will recommend committee members to the City Council for approval.

7. Committee Officers: The Committee shall elect a Chair, the duties of which are to preside over meetings and ensure that items are placed on the agenda; and a Vice-Chair, whose sole duty is to act as the Chair in the Chair’s absence. These positions shall have one—year terms, and no person shall serve as Chair or Vice— Chair for more then two consecutive terms. The election of Chair and Vice—Chair shall take place at the first meeting of the Committee after it has been duly constituted. Thereafter, the election of Chair and Vice-Chair shall be held at the end of each term unless one of the positions is vacated, in which case, the . Committee shall appoint a replacement at the next meeting. A City staff member designated by the City Manager shall act as the Secretary who shall take meeting minutes and maintain records related to the Committee.

8. Meetings: The Committee shall meet quarterly on specific meeting dates to be determined by members. Additional meetings may be scheduled by the Committee as necessary. Committee members are expected to attend all meetings. All meeting shall be held within the City of Victorville.

Resolution No. 20-083
PASSED, APPROVED AND ADOPTED this 6thday of OCTOBER 2020.

Gloria Garcia, Mayor
Attest:
(pm
City Clerk

Approved as to form:

Attorney
I, Charlene Robinson, City Clerk of the City of Victorville' and ex—officioClerk to the City Council of said City, do hereby certify that the foregoing is a true and correct copy of Resolution No. 20-083 which was adopted at a regular meeting held on the 6th day of October 2020, by the following roll call vote, to wit:

AYES: Mayor Garcia, Councilmembers Cox, Gomez, Jones and Ramirez NOES: None
ABSENT: None
ABSTAIN: None
Attachment B
Resolution No. 23-017
n
RESOLUTION NO. 23-017

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

VICTORVILLE AMENDING THE MEASURE P OVERSIGHT COMMITTEE
BYLAWS
WHEREAS, on July 21, 2020, the City Council adopted Ordinance 2409 adding Chapter 3.06 to Title 3 of the Victorville Municipal Code for the purpose of establishing and imposing a one percent (1%) General Transactions and Use Tax for essential municipal services, subject to adoption by the electorate; and WHEREAS, On November 3, 2020, the electorate approved Measure P with the one-cent sales tax taking effect on April 1, 2021; and ‘ WHEREAS, through the adoption of Resolution No. 20-083, the City Council ofthe City of Victorville established a Measure P Oversight Committee ("Committee") to review the collection of Measure P tax revenues; review and report on a list of projects and programs to be funded with Measure P revenue; and review revenue, expenditure and other relevant reports and information to ensure Measure P tax revenues are expended efficiently and effectively; and
WHEREAS, the Committee held its first meeting on May'13, 2021, and has been able to establish a quorum at all public meetings but has been unable to fill all of the Committee positions described in Resolution 20-083; and WHEREAS, without having a full complement of Committee members, it may ' be difficult to establish quorums for future meetings; and WHEREAS, it is the desire of the City Council to modify Committee membership requirements in order to promote full Committee membership and participation; and
WHEREAS, the Bylaws of the Committee require that any amendment thereto shall be by City Council resolution; and
WHEREAS, the City Council now finds it appropriate to amend the Bylaws to authorize the removal of the requirement that a Committee member be sewing in a current leadership role.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF VICTORVILLE DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The Measure P Oversight Committee Bylaws are hereby amended to remove the requirement that a Committee member must establish that they are serving in a current leadership role.

SECTION 2. Section 3 of the Committee Bylaws as contained 'in Exhibit A to Resolution No. 20—083, are hereby amended as follows.

Resolution No. 23-017
PASSED, APPROVED, AND ADOPTED this 215‘ day of MARCH 2023. /Z
brew ,a
Attest:

Cit erk
Approved as to form:

’City Attorney
1, JENNIFER THOMPSON, City Clerk of the City of Victorville and ex—officio Clerk to the City Council of said City, do hereby certify that the foregoing is a true and correct copy of Resolution No. 23-017 which was adopted at a regular meeting held on the 21St day of March 2023, by the following roll call vote, to wit:

AYES: Mayor Jones, Councilmember Becerra, Councilmember Gomez, Councilmember Harriman, and Councilmember Irving
NOES: None
ABSENT: None
ABSTAIN: None

3. EXHIBIT A
Composition of Members: Measure P Oversight Committee shall consist of seven (7) members, having one member selected from each of the following categories:
. Resident Member of Local Major Retail Industry
. Resident Member of Local Chamber of Commerce, who is a member of the small business owner community
Resident Member for Youth/Recreation
Resident Member of Clergy
Resident Member of Non-Profit Social Services Provider
Resident Member of Education
Resident Member ofthe Senior Community
Victorville Fire Chief (staff resource only)
Victorville Police Chief (staff resource only)
City Finance Director (staff resource only)
In no event shall a committee member be a City of Victorville staff member.

Item Number: 13
City Council / Board of Directors
Written Communications
Meeting of: May 19, 2026
Submitted By:

Alex Jauregui, City Planner

Subject:

Housing and Homelessness Incentive Program 2026 - Agreement with San Bernardino County
Recommendation:

That the honorable City Council:
(1) Adopt Resolution No. 26-045 accepting the Housing and Homelessness Incentive Program (HHIP) 2026 grant funding in the amount of $500,000 to support the fiscal sustainability of the Victorville Wellness Center, supportive case management, and assist with homelessness prevention;
(2) Authorize the City Manager or his designee to finalize all documents needed to execute the HHIP 2026 contract and administer the overall project; (3) Authorize the City Manager or his designee to make any necessary amendments to the contract in as deemed necessary by San Bernardino County or the City Attorney; and
(4) Adopt Resolution No. 26-046 amending the annual budget for fiscal year 2025- 2026 to appropriate and authorize expenditure of an additional $500,000.

Fiscal Impact:

The proposed action will result in an increase of $500,000 in the City's annual budget for fiscal year 2025-2026 to support the ongoing operation of the Wellness Center, case management, and homelessness prevention. To administer the grant, the City's Homelessness Solutions staff, utilizing the existing client management system and local Homeless Management Information System (HMIS), will oversee its implementation. The following budget table provides a summary of the revenue and expenditure accounts related to this item.
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Account Code Account Description Amount
2657500E-43100-20597
(Revenue) HHIP 2026 Grant $500,000
2657500E-52300-20597
(Expenditure)
HHIP 2026 Grant - Contract
Services $500,000
Strategic Plan Goal:

This subject funding opportunity aligns with Goal D, Strategy 5 of the 2023-2026 Strategic Plan, which states that in order to achieve the goal of reducing homelessness, the City should strengthen collaboration with the County and other entities to identify new funding opportunities and expand partnerships for homelessness services.

Inasmuch as the proposed funding source directly implements the strategy noted above by partnering with San Bernardino County to receive HHIP funding, acceptance of the subject funds is compliant with the City's 2023-2026 Strategic Plan.

Background:

Grant History/Purpose
In alignment with Section 9817 of the American Rescue Plan Act of 2021, the California Department of Health Care Services (DHCS) established the Medi-Cal Home and Community-Based Services (HCBS) Spending Plan to expand and strengthen services for vulnerable populations. A key component of this plan is the Housing and Homelessness Incentive Program (HHIP), a $1.288 billion statewide initiative aimed at improving health outcomes by addressing homelessness and housing instability as critical social drivers of health.

HHIP provides one-time incentive funding to Medi-Cal Managed Care Plans (MCPs), which partner with local Continuums of Care (CoCs) and jurisdictions to build capacity, strengthen cross-sector partnerships, and connect Medi-Cal members to housing and supportive services. Through this initiative, the Inland Empire Health Plan (IEHP), in partnership with the San Bernardino County Continuum of Care, made up to $10 million in HHIP funding available to support regional housing and homelessness efforts. HHIP funds are intended to support housing-focused interventions for IEHP members who are experiencing or at risk of homelessness, with an emphasis on transitioning individuals from unsheltered conditions into safe, stable, and permanent housing. Funded programs are expected to demonstrate measurable improvements in both housing stability and health outcomes.

On October 31, 2024, the County of San Bernardino released a competitive Request for Proposals (RFP) for HHIP funding. The City submitted an application on December 19, 2024, seeking to expand its homelessness response efforts through integrated housing and supportive services, consistent with local, regional, and state priorities.

The Continuum of Care (CoC) Board initially reviewed funding recommendations on June 26, 2025, and deferred action until its August 27, 2025, meeting. As part of the process, 4 7
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applicants were required to attend the August 27 th meeting with a representative to respond to project-specific questions and to submit a one-page program summary outlining the organization, scope of work, target population, and service area. City of Victorville Homelessness Solutions staff attended the meeting and presented the City’s proposal.

On October 14, 2025, the County notified the City that the CoC approved awarding the City of Victorville funding in the amount of $500,000. These funds are designated to support Wellness Center operations, with a focus on serving seniors, including the provision of rental and utility assistance.

On April 3, 2026, the County provided the City with a final draft agreement for review and execution, which has been reviewed by the City Attorney’s office.

Discussion:

Proposed Grant Uses
The recommended action will support the fiscal sustainability of the Victorville Wellness Center, supportive case management, and assist with homelessness prevention. The awarded $500,000.00 is proposed to be distributed as follows:
Wellness Center Operating Subsidies: $446,400
Rental and Utility Subsidies: $25,000
Case Management: $28,600
With this additional $500,000 in funding, the City will continue to address unsheltered homelessness by leveraging expanded resources and County partnership support, while also supporting operating costs at the Wellness Center.

Grant Requirements
If accepted, the funding period of performance is December 16, 2025, to December 31, 2027. Further, no less than fifty percent (50%) of HHIP funds must be expended by December 31, 2026, and one hundred percent (100%) of HHIP funds by December 31, 2027. As part of the grant requirements, the City will be responsible for reporting on target populations served. These reporting obligations can be met by Homelessness Solutions staff through existing intake procedures and data collection systems. Additionally, the terms of the proposed grant agreement stipulate that the grant funds will be reimbursed to the City for eligible services provided.

Given the City’s established role as an administrator within a functioning Continuum of Care, staff does not anticipate any difficulty expending the funds within the required timeframe. Guided by the Homelessness Solutions Task Force Strategic Action Plan and the Citywide Strategic Plan, the City continues to address homelessness within the community while actively pursuing external funding sources to minimize impacts on the Local Funds.
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Staff Recommendation
In alignment with the City’s Strategic Plan goals and the City’s continued collaboration with San Bernardino County, staff recommends that the Honorable City Council adopt Resolution Nos. 26-045 and 26-046, amending the Fiscal Year 2025-2026 budget and authorizing the City Manager to formally accept the $500,000 in HHIP funding. Staff further recommend authorizing the City Manager to make any necessary amendments to the contract in as deemed necessary by San Bernardino County or the City Attorney.

Staff remains available for any questions or comments you may have.

Prepared By:

William Lamas, Homelessness Solutions Manager
Attachments: A. City Council Resolution No. 26-045 - City/County HHIP Agreement
B. City Council Resolution No. 26-046 - Budget Amendment

ATTACHMENT A
City Council Resolution No.
26-045, City/County
HHIP Agreement

RESOLUTION NO. 26-045

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VIC TORVILLE

ACCEPTING THE HOUSING AND HOMELESSNESS INCENTIVE PR OGRAM (HHIP) 2026 GRANT FUNDING IN THE AMOUNT OF $500,000.00; AUTHORIZING THE CITY

MANAGER OR HIS DESIGNEE TO FINALIZE ALL DOCUMENTS N EEDED TO EXECUTE THE HHIP 2026 CONTRACT AND ADMINISTER THE O VERALL PROJECT; AND AUTHORIZING THE CITY MANAGER TO MAKE ANY NECESSARY

AMENDMENTS TO THE CONTRACT AS DEEMED NECESSARY BY T HE COUNTY

OF SAN BERNARDINO OR THE CITY ATTORNEY
WHEREAS, set forth in Resolution No. 19-089, the City Counci l adopted a Homelessness Solutions Strategic Action Plan ("HSSA P") outlining a means to address outreach and visibility and apply for grant funding that aligns with the actions, goals and objections of the HSSAP; and

WHEREAS, the City's 2023-2026 Strategic Plan, Goal D indicat es expanding on the existing homelessness outreach network to effec tively engage the homeless community in services as well as evaluating the effectiveness of coordination of homelessness services, and strengthening collaborat ion with the County and other entities to identify new funding opportunities and expand partnerships for homelessness services; and

WHEREAS, the City of Victorville applied for HHIP funding an d participated in a competitive Request for Proposal process for HHIP funding; and

WHEREAS, the City of Victorville was recommended for funding by the Continuum of Care (CoC) board; and

WHEREAS, the County of San Bernardino will provide the City $500,000.00 to provide Interim (Transitional) Housing Operating Subsidies, Rental and Utility Subsidies, and Case Management to seniors experiencing homeles sness in Victorville as referred to the Wellness Center and City Outreach Team(s) th rough the San Bernardino County Coordinated Entry System ("CES") and the Regional Access Point; and

WHEREAS, the City of Victorville (City) has a Wellness Center, a non- congregate care facility that will play a critical role in the stabilization of sheltered and unsheltered homeless individuals by providing a low-barrier nav igation center, a recuperative care facility, a medical clinic, interim housing, and wr aparound supportive services such as case management, care coordination (medical, mental health and dental), job training/placement, legal services, and housing navigation; and

WHEREAS, the City of Victorville (City) has a Homeless Engag ement Team and partners with Outreach Teams that provide trauma in formed, client-centered outreach and engagement that will play a critical role in th e stabilization of unsheltered homeless individuals by providing services such as case management, care coordination (medical, mental health and dental), and housing navigation; and

WHEREAS, the County of San Bernardino and the CoC found the City qualified and awarded the City HHIP 2026 Funding to assist in dividuals experiencing homelessness and living in encampments; and

WHEREAS, the City desires to enter into this Grant Agreement with the County of San Bernardino to clarify roles, responsibilities, and reimbursement terms regarding the HHIP Grant Program; and

WHEREAS, the City Council finds that all materials that cons titute the record of proceeding upon which its decision is based shall b e located with the City of Victorville Clerk, located at 14343 Civic Drive, Victorville, California; and

WHEREAS, after hearing all information presented, the City C ouncil hereby accepts the HHIP 2026 grant in the amount of $500,000.00 and approves the expenditure of funds pursuant to the HHIP Budget Summary, which is attached to this Resolution as Exhibit A.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF VIC TORVILLE DOES HEREBY FIND, RESOLVE, DETERMINE AND ORDER AS FOLLOWS:

Section 1. Recitals.

The foregoing Recitals are true and correct and are incorporated herein by this reference.

Section 2. Contract Agreement

The City Council hereby authorizes the execution of the agreement between the City and the County of San Bernardino, included her ein as Exhibit B, to accept and use the funding to serve seniors experiencing homelessness in Victorville as referred to the City through the San Bernardino County Coordinated Entry System ("CES") and the Regional Access Point.

Section 3. City Manager Authority

The City Council hereby delegates to the City Manag er or his designee the role of Signature Authority on behalf of the City t o execute all grant documents necessary to secure the subject HHIP 2026 funds and administer/implement the approved grant project, including the execution of agreements/contracts necessary to administer or implement the approved grant project and budgeted items provided no contracts exceed the City Managers Contract Authori ty provided by Section 2.28.060 of the Victorville Municipal Code, unless otherwise authorized by the City Council.

Section 4. Effective Date

This Resolution shall take effect immediately upon its adoption.

Exhibit A

Budget Summary

Service Description Tota l
Amo unt
Interim (Transitional) Housing
Operating Subsidies (Bed
Fees)
Providing shelter bed nights to
clients $446,400.00
Rental and Utility Subsidies Providing rental and utility subsidies to at-risk seniors. $25,000.00
Case Management
Provide case management
services to individuals who are
provided with services through
this grant.
$28,600.00

Exhibit B

Draft Agreement: Victorville and San Bernardino County HHIP 2026

BOS Standard Contract Page 1 of 47

THE INFORMATION IN THIS BOX IS NOT A PART OF THE CONTRACT AND IS FOR COUNTY USE ONLY

Office of Homeless Services

Department Contract Representative Marcus Dillard
Telephone Number 909-501-0610

Contractor City of Victorville
Contractor Representative Keith C. Metzler
Telephone Number (760) 955-5029
Contract Term December 16, 2025 to
December 31, 2027
Original Contract Amount $500,000.00
Amendment Amount
Total Contract Amount $500,000.00
Cost Center 6210002910
Grant Number (if applicable)

IT IS HEREBY AGREED AS FOLLOWS:

WHEREAS, the Housing and Homelessness Incentive Program (HHIP) is a statewide voluntary incentive program administered by the California Department of Health Care Services (“DHCS”) that enables health plans to earn one-time incentive funds for improving health outco mes and access to whole person care services by addressing homelessness and housing insecurity as social drivers of health and health disparities; and WHEREAS, San Bernardino County (“County”) through the Community Development and Housing Department (“CDH”) has contracted with Inland Empire Health Plan (“IEHP”), a California Managed Care Plan (“MCP”), to fund eligible activities as specified in Contract No. 24-145, Attachment B – IEHP Investment Plan and in Contract No. 24-146, Exhibit D – IEHP Grant Categories; and
WHEREAS the County Office of Homeless Services (“OHS”) is the designated Lead Agency for the San Bernardino City and County Continuum of Care (“SB CoC”); and WHEREAS, CDH has entered into a Memorandum of Understanding (“MOU”) with OHS, under which OHS will administer up to a total amount of $17,560,000 in HHIP funds which includes $11,500,000 in HHIP funding allocated to and earnable by the SBC CoC, and $6,060,000 in HHIP funding allocated to and earnable by the County. Of this the SBC CoC, will allocate up to ten million dollars ($10,000,000) (the “HHIP Grant”) for the Contract Number

SAP Number

Revised 10/17/2025 Page 2 of 47
following Investment Areas: CoC Support, CoC Collaboration and Partnerships, Disparities & Equity Services Support, Street Medicine, and Permanent Supportive Housing; and WHEREAS, the County conducted a competitive process to find City of Victorville (Contractor) to provide services in Category No.2: CoC Collaboration & Partnerships for Transitional Housing; and WHEREAS, the County finds Contractor qualified to provide Transitional Housing; and WHEREAS, the County desires that such services be provided by Contractor and Contractor agrees to perform these services as set forth below;
NOW, THEREFORE, the County and Contractor mutually agree to the following terms and conditions:

TABLE OF CONTENTS

SECTION PAGE
A. DEFINITIONS 3
B. CONTRACTOR RESPONSIBILITIES 5
C. GENERAL CONTRACT REQUIREMENTS 5
D. TERM OF CONTRACT 13
E. COUNTY RESPONSIBILITIES 13
F. FISCAL PROVISIONS 13
G. INDEMNIFICATION AND INSURANCE REQUIREMENTS 14
H. RIGHT TO MONITOR AND AUDIT 18
I. CORRECTION OF PERFORMANCE DEFICIENCIES 18
J. NOTICES 18
K. ENTIRE AGREEMENT 19
L. ELECTRONIC SIGNATURES 19

ATTACHMENTS
EXHIBIT 1 – HHIP AWARD BY CATEGORY
EXHIBIT 2 – FISCAL PROVISIONS
EXHIBIT 3 – SCOPE OF WORK
EXHIBIT 4 – PERFORMANCE MEASURES AND GOALS
EXHIBIT 5 – HHIP MONTHLY EXPENDITURE REPORT CHECKLIST
EXHIBIT 6 – HMIS CLIENT DATA REPORT SAMPLE
EXHIBIT 7 – HMIS DATA QUALITY REPORT SAMPLE
Revised 10/17/2025 Page 3 of 47
EXHIBIT 8 – EXPENDITURES AND REQUEST FOR REIMBURSEMENT FORM EXHIBIT 9 – CALIFORNIA WELFARE AN D INSTITUTIONS CODE SECTION 8255

A. DEFINITIONS
A.1 Administrative Entity: A unit of general-purpose local government (city, county, or a city that is also a county) or nonprofit organization that has (1) previously administered federal Department of Housing and Urban Development (HUD) Continuum of Care (CoC) funds as the collaborative applicant pursuant to Section 578.3 of Title 24 of the Code of Federal Regulations, and (2) been designated by the CoC to administer program funds.

A.2 Case Management: The coordination of community-based services by a professional team to provide people the quality health care that is customized accordingly to an individual’s setbacks or persistent challenges and aid them to their recovery. In addition, it can be defined as a collaborative process that assesses, plans, implements, coordinates, monitors, and evaluates the options and services required to meet the client’s health and human service needs.

A.3 Continuum of Care (CoC): The group organized to carry out the responsibilities required under this part and that is composed of representatives of organizations, including nonprofit homeless providers, victim service providers, faith-based organizations, governments, businesses, advocates, public housing agencies, school districts, social service providers, mental health agencies, hospitals, universities, affordable housing developers, law enforcement, organizations that serve homeless and formerly homeless veterans, and homeless and formerly homeless persons to the extent these groups are represented within the geographic area and are available to participate.

A.4 Continuum of Care (CoC) Service Providers: A network of Community Based Organizations partnered with the SBC CoC to provide services to homeless individuals and families.

A.5 Coordinated Entry System (CES): The CES is a centralized or coordinated process developed pursuant to Section 578.7 of Title 24 of the Code of Federal Regulations, as that section read on January 10, 2019, designed to coordinate homelessness program participant intake, assessment, and provision of referrals. In order to satisfy this subdivision, a centralized or coordinated assessment system shall cover the geographic area, be easily accessed by individuals and families seeking housing or services, be well advertised, and include a comprehensive and standardized assessment tool.

A.7 Department of Health Care Services (DHCS) – A department within the California Health and Human Services Agency that finances and adminis ters individual health care service delivery programs, which provides health care services to low-income people.

A.8 Reserved

A.9 Emergency Shelter: Housing with minimal supportive services for homeless persons that is limited to occupancy of six months or less by a homeless person. No individual or household may be denied emergency shelter because of any inability to pay.

A.10 General Service Area: The geographically defined area where a service entity provides outreach and direct services to homeless people.

A.11 Homeless: The same meaning as defined in Section 578.3 of Title 24 of the Code of Federal Regulations, as that section read on January 10, 2019 -

A.12 Homeless Management Information System (HMIS): A web-enabled database used by homeless service providers to capture information about the San Bernardino County persons they serve. The database tracks services provided to homeless individuals and families by the Revised 10/17/2025 Page 4 of 47
collaborative agencies. Services tracked in clude: emergency, transitional, and permanent housing bed usage, employment, veteran’s status, as well as referrals to health and human service providers, or other relevant supportive service agencies. As required by the U.S.

Department of Housing and Urban Development, the Continuum of Care utilizes the captured information to make informed decisions in planning, homeless advocacy, and policy development that result in target services. HMIS also includes that use of a comparable database by a victim services provider or legal services provider that is permitted under Part 576 of Title 24 of the Code of Federal Regulations.

A.13 Housing and Homelessness Incentive Program (HHIP) : A voluntary incentive program administered by the California Department of Health Care Services that allows health plans to earn incentive funds for making progress in addressing homelessness and housing insecurity and social determinants of health.

A.14 Housing First : An approach to quickly and successfully connect individuals and families experiencing homelessness to permanent housing without preconditions and barriers to entry, such as sobriety, treatment or service participation requirements. Supportive services are offered to maximize housing stability and prevent returns to homelessness as opposed to addressing predetermined treatment goals prior to permanent housing entry.

A.15 Office of Homeless Services (OHS): The lead agency for the San Bernardino County Continuum of Care (SBC CoC). The SBC CoC coordinates services with the San Bernardino County Homeless Partnership consisting of community and faith-based organizations, educational institutions, non-profit organizations, private industry, and Federal, State and local governments. OHS is the Administrative Entity for the HUD Continuum of Care Homeless Assistance Grant, and serves as the coordinator and administrator for grant submissions to the State Homeless Coordinating Finance Council, wi th focused administrative effort to support people experiencing or at risk of homelessness and the connections to housing, supportive services, case management, and mainstream services to assist with housing stability and self- sufficiency. OHS now serves as the administrator of the Housing Homelessness Incentive Program contract, taking over this responsibility from the Community Development and Housing Department (CDH). OHS coordinates HHIP serv ices on behalf of the County and oversees contractor performance, compliance, and reporting. OHS and County are used interchangeably in this Agreement.

A.16 Participant(s) – Individuals who utilize supportive housing services, including referral services or individuals who are residents or former residents of the housing project.

A.17 Permanent Housing – A structure or set of structures with subsidized or unsubsidized rental housing units subject to applicable landlord-tenant law, with no limit on length of stay and no requirement to participate in supportive services as a condition of access to or continued occupancy in the housing. Permanent Housing includes Permanent Supportive Housing.

A.18 Permanent Supportive Housing (PSH): Low-barrier permanent housing with services. The type of services depends on the needs of the residents. Services may be short-term, sporadic, or ongoing indefinitely. PSH units are for individuals and families who are homeless or chronically homeless. PSH is housing combined with services, which may include mental health and health services, drug and alcohol treatment, education and job training.

A. 19 Personally Identifiable Information (PII) – Any representation of information that permits the identity of an individual to whom the information applies, to be reasonably inferred by either direct or indirect means.

A.20 San Bernardino City and County Continuum of Care (SBC CoC) : Provides leadership in creating a comprehensive countywide network of service delivery to homeless individuals and families and those at-risk of becoming homeless.

Revised 10/17/2025 Page 5 of 47

A.21 San Bernardino City and County Continuum of Care (SBC CoC) Board: The policy making body for the San Bernardino County Homeless Partnership. SBC CoC Board works to ensure that the recommendations listed in the County’s 10-Year Strategy to End Homelessness are realized.

SBC CoC Membership is composed of elected officials, state and local representatives, community and faith-based organizations, and corporate advocates.

A.22 Subcontractor: An individual, company, firm, corporation, partnership or other organization, not in the employment of or owned by Contractor, who is performing services on behalf of Contractor, under a separate contract with or on behalf of Contractor.

A.23 Target Population: Any person who is Homeless as defined in this Agreement.

A.24 Transitional Housing : A short-term, service-oriented housi ng program that provides temporary residential stability and intensive support to help people experiencing homelessness successfully transition into permanent housing.

B. CONTRACTOR RESPONSIBILITIES
B.1 The project description for services to be provided by Contractor under this Contract are identified in EXHIBIT 3 - SCOPE OF WORK.

B.2 Contractor shall be in compliance with all applicable Federal, State, and local laws, required to perform this Contract. Contractor shall be required to repay the County in the event of non- compliance with any applicable law if the County is required to repay any amount of funds to the State as a result of Contractor’s non-compliance.

B.3 Contractor and its Subcontractors shall perform the work in accordance with Federal, State and local housing and building codes, as applicable.

B.4 Contractor shall be responsible to accomplish the levels of performance as set forth in EXHIBIT 4 - PERFORMANCE MEASURES AND GOALS - CoC Collaboration & Partnerships, and report such measures quarterly to the County with each quarterly expenditure report. The County will review Contractor’s performance progress. If Contractor is not meeting performance measures and/or reporting requirements, the County will work with Contractor to identify strategies and remediate performance issues. Contractor will provide County expenditure reports and the County will review Contractor expenditures quarterly. If Contractor is not reporting expenditures quarterly and/or meeting the monthly budget obligation, the County will work with Contractor to identify strategies and remediate performance issues.

B.5 Contractor shall ensure that all staff, volunteers and/or Subcontractors performing Services under this Contract or receiving PII data as outlined in this contract, comply with the terms and conditions as set forth in the Human Services Information Privacy and Security Requirements specified at http://hss.sbcounty.gov/Privacy prior to providing any Services. Contractor shall immediately notify the County of any suspected or actual breach of confidential information as further detailed in the requirements. These requirements specified at http://hss.sbcounty.gov/Privacy are hereby incorporated by this reference.

B.6 Contractor’s obligation to the County shall not end until all closeout requirements are completed.

Activities during closeout period shall include, but are not limited to: making final payments, disposing of program assets (including the return of all unused materials, equipment, unspent funds, and accounts receivable to the County), and determining the custodianship of records.

C. GENERAL CONTRACT REQUIREMENTS
C.1 Recitals
The recitals set forth above are true and correct and incorporated herein by this reference.

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C.2 Contract Amendments
Contractor agrees any alterations, variations, modifications, or waivers of the provisions of the Contract, shall be valid only when reduced to writing, executed and attached to the original Contract and approved by the person(s) authorized to do so on behalf of Contractor and County.

C.3 Contract Assignability
Without the prior written consent of the County, the Contract is not assignable by Contractor either in whole or in part.

C.4 Contract Exclusivity
This is not an exclusive Contract. The County reserves the right to enter into a contract with other contractors for the same or similar services. The County does not guarantee or represent that the Contractor will be permitted to perform any minimum amount of work, or receive compensation other than on a per order basis, under the terms of this Contract.

C.5 Attorney’s Fees and Costs
If any legal action is instituted to enforce any party’s rights hereunder, each party shall bear its own costs and attorney’s fees, regardless of who is the prevailing party. This paragraph shall not apply to those costs and attorney’s fees directly arising from a third-party legal action against a party hereto and payable under Indemnification and Insurance Requirements.

C.6 Background Checks for Contractor Personnel
Contractor shall ensure that its personnel (a) are authorized to work in the jurisdiction in which they are assigned to perform Services; (b) do not use legal or illegal substances in any manner which will impact their ability to provide Services to the County; and (c) are not otherwise disqualified from performing the Services under applicable law. If requested by the County and not in violation of applicable law, Contractor sh all conduct a background check, at Contractor’s sole expense, on all its personnel providing Services. If requested by the County, Contractor shall provide the results of the background check of each individual to the County. Such background check shall be in the form generally used by Contractor in its initial hiring of employees or contracting for contractors or, as applicable, during the employment-screening process but must, at a minimum, have been performed within the preceding 12-month period. Contractor personnel who do not meet the County’s hiring criteria, in County’s sole discretion, shall not be assigned to work on County property or Services, and County shall have the right, at its sole option, to refuse access to any Contract personnel to any County facility.

C.7 Change of Address
Contractor shall notify the County in writing, of any change in mailing address within ten (10) business days of the change.

C.8 Choice of Law
This Contract shall be governed by and construed according to the laws of the State of California.

C. 9 Compliance with County Policy
In performing the Services and while at any Count y facilities, Contractor personnel (including subcontractors) shall (a) conduct themselves in a businesslike manner; (b) comply with the policies, procedures, and rules of the County regarding health and safety, and personal, professional and ethical conduct; (c) comply with the finance, accounting, banking, Internet, security, and/or other applicable standards, policies, practices, processes, procedures, and controls of the County; and (d) abide by all laws applicable to the County facilities and the provision of the Services, and all amendments and modifications to each of the documents listed in subsections (b), (c), and (d) (collectively, “County Policies”). County Policies, and additions or modifications thereto, may be communicated orally or in writing to Contractor or Contractor personnel or may be made available to Contractor or Contractor personnel by conspicuous posting at a County facility, electronic posting, or other means generally used by County to disseminate such information to its employees or contractors. Contractor shall be responsible for Revised 10/17/2025 Page 7 of 47
the promulgation and distribution of County Policies to Contractor personnel to the extent necessary and appropriate.

County shall have the right to require Contract or’s employees, agents, representatives and subcontractors to exhibit identification credentials issued by County in order to exercise any right of access under this Contract.

C.10 Confidentiality
Contractor shall protect from unauthorized use or disclosure the names and other identifying information concerning persons receiving Services pursuant to this Contract, except for statistical information not identifying any participant. Contractor shall not use or disclose any identifying information for any purpose other than carrying out the Contractor's obligations under this Contract, except as may otherwise be required by law. This provision will remain in force even after the termination of the Contract.

C.11 Primary Point of Contact
Contractor will designate an individual to serve as the primary point of contact for the Contract.

Contractor or designee must respond to County inquiries within two (2) business days. Contractor shall not change the primary contact without written acknowledgement to the County. Contractor will also designate a back-up point of contact in the event the primary contact is not available.

C.12 County Representative
The Chief of Homeless Services or his/her designee shall represent the County in all matters pertaining to the services to be rendered under this Contract, including termination and assignment of this Contract, and shall be the final authority in all matters pertaining to the Services/Scope of Work by Contractor. If this contract was initially approved by the San Bernardino County Board of Supervisors, then the Board of Supervisors must approve all amendments to this Contract, unless otherwise delegated.

C.13 Damage to County Property
Contractor shall repair, or cause to be repaired, at its own cost, all damages to County vehicles, facilities, buildings or grounds caused by the willful or negligent acts of Contractor or its employees or agents. Such repairs shall be made immediately after Contractor becomes aware of such damage, but in no event later than thirty (30) days after the occurrence.

If the Contractor fails to make timely repairs, the County may make any necessary repairs. The Contractor, as determined by the County, shall repay all costs incurred by the County for such repairs, by cash payment upon demand, or County may deduct such costs from any amounts due to the Contractor from the County, as determined at the County’s sole discretion.

C. 14 Debarment and Suspension
Contractor certifies that neither it nor its principals or subcontractors is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency. (See the following United States General Services Administration’s System for Award Management website https://www.sam.gov).

Contractor further certifies that if it or any of its subcontractors are business entities that must be registered with the California Secretary of State, they are registered and in good standing with the Secretary of State.

C.15 Drug and Alcohol Free Workplace
In recognition of individual rights to work in a safe, healthful and productive workplace, as a material condition of this Contract, the Contractor agrees that the Contractor and the Contractor’s employees, while performing service for the County, on County property, or while using County equipment:

C.15.1 Shall not be in any way impaired because of being under the influence of alcohol or an illegal or controlled substance.

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C.15.2 Shall not possess an open container of alcohol or consume alcohol or possess or be under the influence of an illegal or controlled substance.

C.15.3 Shall not sell, offer, or provide alcohol or an illegal or controlled substance to another person, except where Contractor or Contractor’s employee who, as part of the performance of normal job duties and responsibilities, prescribes or administers medically prescribed drugs.

The Contractor shall inform all employees that are performing service for the County on County property, or using County equipment, of the County’s objective of a safe, healthful and productive work place and the prohibition of drug or alcohol use or impairment from same while performing such service for the County.

The County may terminate for default or breach of this Contract and any other Contract the Contractor has with the County, if the Contractor or Contractor’s employees are determined by the County not to be in compliance with above.

C.16 Duration of Terms
This Contract, and all of its terms and conditions, shall be binding upon and shall inure to the benefit of the heirs, executors, administrators, successors, and assigns of the respective parties, provided no such assignment is in violation of the provisions of this Contract.

C.17 Employment Discrimination
During the term of the Contract, Contractor shall not discriminate against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condi tion, genetic information, marital status, sex, gender, gender identity, gender expression, sexual orientation, age, or military and veteran status.

Contractor shall comply with Executive Orders 11246, 11375, 11625, 12138, 12432, 12250, 13672, Title VI and Title VII of the Civil Rights Act of 1964, the California Fair Employment and Housing Act and other applicable Federal, State and County laws and regulations and policies relating to equal employment and contracting opportunities, including laws and regulations hereafter enacted.

C.18 Environmental Requirements
In accordance with County Policy 11-08, the County prefers to acquire and use products with higher levels of post-consumer recycled content. Environmentally preferable goods and materials must perform satisfactorily and be available at a reasonable price. The County requires Contractor to use recycled paper for any printed or photocopied material created as a result of this Contract. Contractor is also required to use both sides of paper sheets for reports submitted to the County whenever practicable.

To assist the county in meeting the reporting requirements of the California Integrated Waste Management Act of 1989 (AB 939), Contractor must be able to annually report the County’s environmentally preferable purchases. Contractor must also be able to report on environmentally preferable goods and materials used in the provision of their service to the County, utilizing a County approved form.

C.19 Improper Influence
Contractor shall make all reasonable efforts to ensure that no County officer or employee, whose position in the County enables him/her to influence any award of the Contract or any competing offer, shall have any direct or indirect financial interest resulting from the award of the Contract or shall have any relationship to the Contractor or officer or employee of the Contractor.

C.20 Improper Consideration
Contractor shall not offer (either directly or through an intermediary) any improper consideration such as, but not limited to cash, discounts, service, the provision of travel or entertainment, or any Revised 10/17/2025 Page 9 of 47
items of value to any officer, employee or agent of the County in an attempt to secure favorable treatment regarding this Contract.

The County, by written notice, may immediately terminate this Contract if it determines that any improper consideration as described in the preceding paragraph was offered to any officer, employee or agent of the County with respect to the proposal and award process. This prohibition shall apply to any amendment, extension or evaluation process once a contract has been awarded.

Contractor shall immediately report any attempt by a County officer, employee or agent to solicit (either directly or through an intermediary) improper consideration from Contractor. The report shall be made to the supervisor or manager charged with supervision of the employee or the County Administrative Office. In the event of a termination under this provision, the County is entitled to pursue any available legal remedies.

C.21 Informal Dispute Resolution
In the event the County determines that service is unsatisfactory, or in the event of any other dispute, claim, question or disagreement arising from or relating to this Contract or breach thereof, the parties hereto shall use their best efforts to settle the dispute, claim, question or disagreement.

To this effect, they shall consult and negotiate with each other in good faith and, recognizing their mutual interests, attempt to reach a just and equitable solution satisfactory to both parties.

C.22 Legality and Severability
The parties’ actions under the Contract shall comply with all applicable laws, rules, regulations, court orders and governmental agency orders. The provisions of this Contract are specifically made severable. If a provision of the Contract is terminated or held to be invalid, illegal or unenforceable, the validity, legality and enforceability of the remaining provisions shall remain in full effect.

C.23 Licenses, Permits and/or Certifications
Contractor shall ensure that it has all necessary licenses, permits and/or certifications required by the laws of Federal, State, County, and municipal laws, ordinances, rules and regulations. The Contractor shall maintain these licenses, permits and/or certifications in effect for the duration of this Contract. Contractor will notify County i mmediately of loss or suspension of any such licenses, permits and/or certifications. Failure to maintain a required license, permit and/or certification may result in immediate termination of this Contract.

C.24 Material Misstatement/Misrepresentation
If during the course of the administration of this Contract, the County determines that Contractor has made a material misstatement or misrepresentation or that materially inaccurate information has been provided to the County, this Contract may be immediately terminated. If this Contract is terminated according to this provision, the County is entitled to pursue any available legal remedies.

C.25 Mutual Covenants
The parties to this Contract mutually covenant to perform all of their obligations hereunder, to exercise all discretion and rights granted hereunder, and to give all consents in a reasonable manner consistent with the standards of “good faith” and “fair dealing”.

C.26 Nondisclosure
Contractor shall hold as confidential and use reasonable care to prevent unauthorized access by, storage, disclosure, publication, dissemination to and/or use by third parties of, confidential information that is either: (1) provided by the County to Contractor or an agent of Contractor or otherwise made available to Contractor or Contractor’s agent in connection with this Contract; or, (2) acquired, obtained, or learned by Contractor or an agent of Contractor in the performance of this Contract. For purposes of this provision, confidential information means any data, files, software, Revised 10/17/2025 Page 10 of 47
information or materials in oral, electronic, tangible or intangible form and however stored, compiled or memorialize and includes, but is not limited to, technology infrastructure, architecture, financial data, trade secrets, equipment specifications, user lists, passwords, research data, and technology data.

C.27 Notice of Delays
Except as otherwise provided herein, when either party has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this contract, that party shall, within twenty-four (24) hours, give notice thereof, including all relevant information with respect thereto, to the other party.

C.28 Ownership of Documents
All documents, data, products, graphics, computer programs and reports prepared by Contractor pursuant to the Contract shall be considered property of the County upon payment for services (and products, if applicable). All such items shall be delivered to County at the completion of work under the Contract, subject to the requirements of Section D – Term of the Contract. Unless otherwise directed by County, Contractor may retain copies of such items.

C.29 Reserved

C.30 Air, Water Pollution Control, Safety and Health
Contractor shall comply with all air pollution control, water pollution, safety and health ordinances and statutes, which apply to the work performed pursuant to this Contract.

C.31 Records
Contractor shall maintain all records and books pertaining to the delivery of services under this Contract and demonstrate accountability for contract performance. All records shall be complete and current and comply with all Contract requirements. Failure to maintain acceptable records shall be considered grounds for withholding of payments for invoices submitted and/or termination of the Contract.

All records relating to the Contractor’s personnel, consultants, subcontractors, Services/Scope of Work and expenses pertaining to this Contract shall be kept in a generally acceptable accounting format. Records should include primary source documents. Fiscal records shall be kept in accordance with Generally Accepted Accounting Principles and must account for all funds, tangible assets, revenue and expenditures. Fiscal records must comply with the appropriate Office of Management and Budget (OMB) Circulars, including 2 CFR part 200 which state the administrative requirements, cost principl es and other standards for accountancy. The CONTRACTOR shall retain all documentation related to the services provided and all financial records associated with this Agreement for a period of five (5) years following the termination of this contract.

C.32 Relationship of the Parties
Nothing contained in this Contract shall be construed as creating a joint venture, partnership, or employment arrangement between the Parties hereto, nor shall either Party have the right, power or authority to create an obligation or duty, expressed or implied, on behalf of the other Party hereto.

C.33 Release of Information
No news releases, advertisements, public ann ouncements or photographs arising out of the Contract or Contractor’s relationship with County may be made or used without prior written approval of the County.

C.34 Representation of the County
In the performance of this Contract, Contractor, its agents and employees, shall act in an independent capacity and not as officers, employees, or agents of the San Bernardino County.

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C.35 Strict Performance
Failure by a party to insist upon the strict performance of any of the provisions of this Contract by the other party, or the failure by a party to exercise its rights upon the default of the other party, shall not constitute a waiver of such party’s right to insist and demand strict compliance by the other party with the terms of this Contract thereafter.

C.36 Subcontracting
Contractor shall obtain County’s written consent, which County may withhold in its sole discretion, before entering into Contracts with or otherwise engaging any subcontractors who may supply any part of the Services to County. County has been advised by Contract that the City’s Wellness Center is currently being operated by Symba Center, Inc. (“Symba”), pursuant to a written agreement with the City. As such, to the extent that Symba provides services under this Contract, by execution hereof the County is providing its approval for the City’s use of Symba as a subcontractor. At County’s request, Contractor shall provide information regarding the subcontractor’s qualifications and a listing of a subcontractor’s key personnel including, if requested by the County, resumes of proposed subcontractor personnel. Contractor shall remain directly responsible to County for its subcontractors and shall indemnify County for the actions or omissions of its subcontractors under the term s and conditions specified in Section G. All approved subcontractors shall be subject to the provisions of this Contract applicable to Contractor Personnel.

For any subcontractor, Contractor shall:

36.1 Be responsible for subcontractor compliance with the Contract and the subcontract terms and conditions; and

36.2 Ensure that the subcontractor follows County’s reporting formats and procedures as specified by County.

36.3 Include in the subcontractor’s subcontract substantially similar terms as are provided in Sections B. Contractor Responsibilities and C. General Contract Requirements.

Upon expiration or termination of this Contract for any reason, County will have the right to enter into direct Contracts with any of the Subcontractors. Contractor agrees that its arrangements with Subcontractors will not prohibit or restrict such Subcontractors from entering into direct Contracts with County.

C. 37 Subpoena
In the event that a subpoena or other legal process commenced by a third party in any way concerning the Goods or Services provided under this Contract is served upon Contractor or County, such party agrees to notify the other party in the most expeditious fashion possible following receipt of such subpoena or other legal process. Contractor and County further agree to cooperate with the other party in any lawful effort by such other party to contest the legal validity of such subpoena or other legal process commenced by a third party as may be reasonably required and at the expense of the party to whom the legal process is directed, except as otherwise provided herein in connection with defense obligations by Contractor for County.

C.38 Termination for Convenience
The County reserves the right to terminate the Contract, for its convenience, with or without cause, with a thirty (30) day written notice of termination. Such termination may include all or part of the services described herein. Upon such termination, payment will be made to the Contractor for services rendered and expenses reasonably incurred prior to the effective date of termination. Upon receipt of termination notice Contractor shall promptly discontinue services unless the notice directs otherwise. Contractor shall deliver promptly to County and transfer title (if necessary) all completed work, and work in progress, including drafts, documents, plans, forms, data, products, graphics, computer programs and reports.

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C.39 Time of the Essence
Time is of the essence in performance of this Contract and of each of its provisions.

C.40 Venue
The parties acknowledge and agree that this Contract was entered into and intended to be performed in San Bernardino County, California. The parties agree that the venue of any action or claim brought by any party to this Contract will be the Superior Court of California, San Bernardino County, San Bernardino District. Each party hereby waives any law or rule of the court, which would allow them to request or demand a change of venue. If any action or claim concerning this Contract is brought by any third party and filed in another venue, the parties hereto agree to use their best efforts to obtain a change of venue to the Superior Court of California, San Bernardino County, San Bernardino District.

C.41 Conflict of Interest
Contractor shall make all reasonable efforts to ensure that no conflict of interest exists between its officers, employees, or subcontractors and t he County. Contractor shall make a reasonable effort to prevent employees, Contractor, or members of governing bodies from using their positions for purposes that are, or give the appearance of being motivated by a desire for private gain for themselves or others such as those with whom they have family business, or other ties.

Officers, employees, and agents of cities, counties, districts, and other local agencies are subject to applicable conflict of interest codes and state law. In the event the County determines a conflict of interest situation exists, any increase in costs, associated with the conflict of interest situation, may be disallowed by the County and such conflict may constitute grounds for termination of the Contract. This provision shall not be construed to prohibit employment of persons with whom Contractor’s officers, employees, or agents have family, business, or other ties so long as the employment of such persons does not result in increased costs over those associated with the employment of any other equally qualified applicant.

C.42 Former County Administrative Officials
Contractor agrees to provide, or has already provided information on former San Bernardino County administrative officials (as defined below) who are employed by or represent Contractor.

The information provided includes a list of former County administrative officials who terminated County employment within the last five years and who are now officers, principals, partners, associates or members of the business. The information also includes the employment with or representation of Contractor. For purposes of this provision, “County administrative official” is defined as a member of the Board of Supervisors or such officer’s staff, County Executive Officer or member of such officer’s staff, County department or group head, assistant department or group head, or any employee in the Exempt Group, Management Unit or Safety Management Unit.

C.43 Reserved

C.44 Reserved

C.45 Reserved

C.46 Iran Contracting Act
IRAN CONTRACTING ACT OF 2010, Public Contract Code sections 2200 et seq. (Applicable for all Contracts of one million dollars ($1,000,000) or more). In accordance with Public Contract Code section 2204(a), the Contractor certifies that at the time the Contract is signed, the Contractor signing the Contract is not identified on a list created pursuant to subdivision (b) of Public Contract Code section 2203 as a person (as defined in Public Contract Code section 2202(e)) engaging in investment activities in Iran described in subdivision (a) of Public Contract Code section 2202.5, or as a person described in subdivision (b) of Public Contract Code section 2202.5, as applicable.

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Contractors are cautioned that making a false certification may subject the Contractor to civil penalties, termination of existing contract, and ineligibility to bid on a contract for a period of three (3) years in accordance with Public Contract Code section 2205.

C.47 Reserved

C.48 Reserved

C. 49 Executive Order N-6-22 Russia Sanctions
On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine (https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country- information/ukraine-russia-related-sanctions), as well as any sanctions imposed under state law (https://www.dgs.ca.gov/OLS/Ukraine-Russia). The EO directs state agencies and their contractors (including by agreement or receipt of a grant) to terminate contracts with, and to refrain from entering any new contracts with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should it be determined that Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. Contractor shall be provided advance written notice of such termination, allowing Contractor at least 30 calendar days to provide a written response.

Termination shall be at the sole discretion of the County.

D. TERM OF CONTRACT
This Contract is effective as of December 16, 2025 and expires December 31, 2027 but may be terminated earlier in accordance with provisions of this Contract.

E. COUNTY RESPONSIBILITIES
E.1 OHS shall provide technical assistance to Contractor.

E.2 OHS shall participate in evaluating the progress of the overall program.

E.3 OHS shall monitor Contractor on a regular basis in regard to compliance with Contractual requirements.

E.4 The County agrees to establish mutually satisfactory methods for the exchange of information as may be necessary, including information regarding participants enrolled or are involved in a program which is receiving HHIP funding. The exchange of information is necessary to allow each party to perform its duties and functions under this agreement, and fulfill deliverables as outlined in Attachment E, HHIP Deliverable Checklist. Appropriate procedures must be adhered to, to ensure information is safeguarded from improper disclosure in accordance with applicable state and federal laws and regulations. No identifying information shall be disclosed by any party for any purpose other than carrying out the disclosing party’s responsibilities under this agreement, except as may be otherwise required by law.

F. FISCAL PROVISIONS
F.1 The maximum amount of reimbursement under this Contract shall not exceed $500,000 , as budgeted in EXHIBIT 1 – HHIP AWARD BY CATEGORY and shall be subject to availability of HHIP funds to the County. The consideration to be paid to Contractor, as provided herein, shall be in full payment for all Contractor’s services and expenses incurred in the performance hereof, including travel and per diem.

F.2 Contractor shall provide County itemized monthly invoices, in arrears, and in a format acceptable to the County for Services performed under the Contract within twenty working (20) days of the end of the previous month. The foregoing notwithstanding, the County agrees that Contractor may submit and receive payment for invoices for servic es rendered for prior months (i.e., invoices for Revised 10/17/2025 Page 14 of 47
the period between the Contract effective date and the date this Contract was executed by the parties), provided such invoices otherwise comply with the requirements of this Contract. Invoices will be reviewed and approved for compliance with terms of this contract. The County shall reimburse to Contractor the amount of approved invoices within thirty (30) working days after receipt of invoice or the resolution of any billing dispute.

F.3 Contractor shall accept all payments from Coun ty via electronic funds transfer (EFT) directly deposited into the Contractor’s designated checking or other bank account. Contractor shall promptly comply with directions and accurately complete forms provided by County required to process EFT payments.

F.4 County is exempt from Federal excise taxes and no payment shall be made for any personal property taxes levied on Contractor or on any taxes levied on employee wages. The County shall only pay for any State or local sales or use taxes on the services rendered or equipment and/or parts supplied to the County pursuant to the Contract.

F.5 Costs for services under the terms of this Contract shall be incurred during the contract period except as approved by County. Contractor shall not use current year funds to pay prior or future year obligations.

F.6 Funds made available under this Contract sha ll not supplant any federal, state or any governmental funds intended for services of the same nature as this Contract. Contractor shall not claim reimbursement or payment from County for, or apply sums received from County with respect to that portion of its obligations that have been paid by another source of revenue.

Contractor agrees that it will not use funds received pursuant to this Contract, either directly or indirectly, as a contribution or compensation for purposes of obtaining funds from another revenue source without prior written approval of the County.

F.7 Contractor shall adhere to the County’s Travel Management Policy (8-02 and 08-02SP1) when travel is pursuant to this Contract and for whic h reimbursement is sought from the County. In addition, Contractor is encouraged to utilize local transportation services, including but not limited to, the Ontario International Airport.

G. INDEMNIFICATION AND INSURANCE REQUIREMENTS
G.1 Indemnification
The Contractor agrees to indemnify, defend (with counsel reasonably approved by County) and hold harmless the County and its authorized officers, employees, agents and volunteers from any and all claims, actions, losses, damages and/or liability arising out of this Contract from any cause whatsoever, including the acts, errors or omissions of any person and for any costs or expenses incurred by the County on account of any claim except where such indemnification is prohibited by law. This indemnification provision shall apply regardless of the existence or degree of fault of indemnities. The Contractor indemnification obligation applies to the County’s “active” as well as “passive” negligence but does not apply to the County’s “sole negligence” or “willful misconduct” within the meaning of Civil Code section 2782.

G.2 Additional Insured
All policies, except for Worker’s Compensation, Errors and Omissions and Professional Liability policies shall contain additional endorsements naming the County and its officers, employees, agents and volunteers as additional named insured with respect to liabilities arising out of the performance of services hereunder. The additional insured endorsements shall not limit the scope of coverage for the County to vicarious liability but shall allow coverage for the County to the full extent provided by the policy. Such additional insured coverage shall be at least as broad as Additional Insured (Form B) endorsement form ISO, CG 2010.11 85.

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G.3 Waiver of Subrogation Rights
The Contractor shall require the carriers of required coverages to waive all rights of subrogation against the County, its officers, employees, agents, volunteers, contractors and subcontractors.

All general or auto liability insurance coverage pr ovided shall not prohibit the Contractor and Contractor’s employees or agents from waiving the right of subrogation prior to a loss or claim.

The Contractor hereby waives all rights of subrogation against the County.

G.4 Policies Primary and Non-Contributory
All policies required herein are to be primary and non-contributory with any insurance or self- insurance programs carried or administered by the County.

G.5 Severability of Interests
The Contractor agrees to ensure that coverage provided to meet these requirements is applicable separately to each insured and there will be no cross liability exclusions that preclude coverage for suits between the Contractor and the County or between the County and any other insured or additional insured under the policy.

G.6 Proof of Coverage
The Contractor shall furnish Certificates of Insurance to the County Department administering the Contract evidencing the insurance coverage at the time the Contract is executed, additional endorsements, as required shall be provided prior to the commencement of performance of services hereunder, which certificates shall provide that such insurance shall not be terminated or expire without thirty (30) days written notice to the Department, and Contractor shall maintain such insurance from the time Contractor commences performance of services hereunder until the completion of such services. Within fifteen (15) days of the commencement of this contract, the Contractor shall furnish a copy of the Declaration page for all applicable policies and will provide complete certified copies of the policies and endorsements immediately upon request.

G.7 Acceptability of Insurance Carrier
Unless otherwise approved by Risk Management, insurance shall be written by insurers authorized to do business in the State of California and with a minimum “Best” Insurance Guide rating of “A- VII”.

G.8 Deductibles and Self-Insured Retention
Any and all deductibles or self-insured retentions in excess of $10,000 shall be declared to and approved by Risk Management.

G.9 Failure to Procure Coverage
In the event that any policy of insurance required under this contract does not comply with the requirements, is not procured, or is canceled and not replaced, the County has the right but not the obligation or duty to cancel the contract or obtain insurance if it deems necessary and any premiums paid by the County will be promptly reimbursed by the Contractor or County payments to the Contractor will be reduced to pay for County purchased insurance.

G.10 Insurance Review
Insurance requirements are subject to periodic review by the County. The Director of Risk Management or designee is authorized, but not required, to reduce, waive or suspend any insurance requirements whenever Risk Management determines that any of the required insurance is not available, is unreasonably priced, or is not needed to protect the interests of the County. In addition, if the Department of Risk Management determines that heretofore unreasonably priced or unavailable types of insurance coverage or coverage limits become reasonably priced or available, the Director of Risk Management or designee is authorized, but not required, to change the above insurance requirements to require additional types of insurance coverage or higher coverage limits, provided that any such change is reasonable in light of past claims against the County, inflation, or any other item reasonably related to the County’s risk.

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Any change requiring additional types of insurance coverage or higher coverage limits must be made by amendment to this contract. Contractor agrees to execute any such amendment within thirty (30) days of receipt.

Any failure, actual or alleged, on the part of the County to monitor or enforce compliance with any of the insurance and indemnification requirements will not be deemed as a waiver of any rights on the part of the County.

G.11 The Contractor agrees to provide insurance set forth in accordance with the requirements herein.

If the Contractor uses existing coverage to comply with these requirements and that coverage does not meet the specified requirements, t he Contractor agrees to amend, supplement or endorse the existing coverage to do so.

Without in anyway affecting the indemnity herein provided and in addition thereto, the Contractor shall secure and maintain throughout the contract term the following types of insurance with limits as shown:

G.11.1 Workers’ Compensation/Employer’s Liability – A program of Workers’ Compensation insurance or a state-approved, self-insurance program in an amount and form to meet all applicable requirements of the Labor Code of the State of California, including Employer’s Liability with $250,000 limits covering all persons including volunteers providing services on behalf of the Contractor and all risks to such persons under this contract.

If Contractor has no employees, it may certify or warrant to the County that it does not currently have any employees or individuals who are defined as “employees” under the Labor Code and the requirement for Workers’ Compensation coverage will be waived by the County’s Director of Risk Management.

With respect to Contractors that are non-profit corporations organized under California or Federal law, volunteers for such entities are required to be covered by Workers’ Compensation insurance.

G.11.2 Commercial/General Liability Insurance – The Contractor shall carry General Liability Insurance covering all operations performed by or on behalf of the Contractor providing coverage for bodily injury and property damage with a combined single limit of not less than one million dollars ($1,000,000), per occurrence. The policy coverage shall include:
a. Premises operations and mobile equipment.
b. Products and completed operations.
c. Broad form property damage (including completed operations). d. Explosion, collapse and underground hazards.
e. Personal injury.
f. Contractual liability.
g. $2,000,000 general aggregate limit.

G.11.3 Automobile Liability Insurance – Primary insurance coverage shall be written on ISO Business Auto coverage form for all owned, hired and non-owned automobiles or symbol 1 (any auto). The policy shall have a combined single limit of not less than one million dollars ($1,000,000) for bodily injury and property damage, per occurrence.

If the Contractor is transporting one or more non-employee passengers in performance of contract services, the automobile liability policy shall have a combined single limit of two million dollars ($2,000,000) for bodily injury and property damage per occurrence.

Revised 10/17/2025 Page 17 of 47
If the Contractor owns no autos, a non-owned auto endorsement to the General Liability policy described above is acceptable.

G.11.4 Umbrella Liability Insurance – An umbrella (over primary) or excess policy may be used to comply with limits or other primary coverage requirements. When used, the umbrella policy shall apply to bodily injury/property damage, personal injury/advertising injury and shall include a “dropdown” provision providing primary coverage for any liability not covered by the primary policy. The coverage shall also apply to automobile liability.

G.11.5 Professional Liability – Professional Liability Insurance with limits of not less than one million ($1,000,000) per claim and two million ($2,000,000) aggregate limits or

Errors and Omissions Liability Insurance – Errors and Omissions Liability Insurance with limits of not less than one million ($1,000,000) and two million ($2,000,000) aggregate limits
or

Directors and Officers Insurance coverage with limits of not less than one million ($1,000,000) shall be required for Contracts with charter labor committees or other not-for-profit organizations advising or acting on behalf of the County.

If insurance coverage is provided on a “claims made” policy, the “retroactive date” shall be shown and must be before the date of the state of the contract work. The claims made insurance shall be maintained or “tail” coverage provided for a minimum of five (5) years after contract completion.

G.11.6 Reserved

G.11.7 Cyber Liability Insurance - Cyber Liability Insurance with limits of no less than $1,000,000 for each occurrence or event with an annual aggregate of $2,000,000 covering privacy violations, information theft, damage to or destruction of electronic information, intentional and/or unintentional release of private information, alteration of electronic information, extortion and network security. The policy shall protect the involved County entities and cover breach response cost as well as regulatory fines and penalties.

G.11.8 Abuse/Molestation Insurance – Contractor shall have abuse or molestation insurance providing coverage for all employees for the actual or threatened abuse or molestation by anyone of any person in the care, custody, or control of any insured, including negligent employment, investi gation and supervision. The policy shall provide coverage for both defense and indemnity with liability limits of not less than one million dollars ($1,000,000) with a two million dollars ($2,000,000) aggregate limit.

G.12 Self Insurance
Contractor is an authorized self-insured or partially self-insured public entity for purposes of Professional Liability, General Liability, General Liability, Automobile Liability, and Worker’s Compensation and warrants that through its programs of self-insurance and insurance, it has adequate coverage of resources to protect against liabilities arising out of performance of the terms, conditions or obligations of this Agr eement. County has no objection to Contractor’s use of self-insurance to satisfy certain of its obligations hereunder and shall provide proof of all coverages to the County.

Revised 10/17/2025 Page 18 of 47
H. RIGHT TO MONITOR AND AUDIT
H.1 The County, State and Federal government shall have absolute right to review and audit all records, books, papers, documents, corporate minutes, and other pertinent items as requested, and shall have absolute right to monitor the performance of Contractor in the delivery of services provided under this Contract. Contractor shall give full cooperation, in any auditing or monitoring conducted. Contractor shall cooperate with the County in the implementation, monitoring, and evaluation of this Contract and comply with any and all reporting requirements established by the County.

H.2 Contractor shall maintain all records and books pertaining to the delivery of Services under the Contract and demonstrate accountability for Contract performance. All records shall be complete and current and comply with all Contract requirements. Failure to maintain acceptable records shall be considered grounds for withholding of payments for invoices submitted and/or termination of Contract.

All records relating to the Contractor’s personnel, Contractors, Subcontractors, Service/Scope of Work and expenses pertaining to the Contract shall be kept in generally acceptable accounting format. Records should include primary source documents.

H.3 All records pertaining to services delivered and all fiscal, statistical and management books and records shall be available for examination and audit by County representatives for a period of five years after final payment under this Contract or until all pending County, State and Federal audits are completed, whichever is later.

I. CORRECTION OF PERFORMANCE DEFICIENCIES
I.1 Failure by Contractor to comply with any of the provisions, covenants, requirements or conditions of this Contract shall constitute a material breach of this Contract if such breach remains uncured for five (5) days following notice thereof from the County.

I.2 In the event of a non-cured breach, County may, at its sole discretion and in addition to any other remedies available at law, in equity, or otherwise specified in this Contract:
a. Afford Contractor thereafter a time period within which to cure the breach, which period shall be established at the sole discretion of County; and/or b. Discontinue reimbursement to Contractor for and during the period in which Contractor is in breach, which reimbursement shall not be entitled to later recovery; and/or c. Withhold funds pending duration of the breach; and/or d. Offset against any monies billed by Contractor but yet unpaid by County those monies disallowed pursuant to Item “b” of this paragraph; and/or e. Terminate this Contract immediately and be relieved of the payment of any consideration to Contractor. In the event of such termination, the County may proceed with the work in any manner deemed proper by the County. The cost to the County shall be deducted from any sum due to the Contractor under this Contract and the balance, if any, shall be paid by the Contractor upon demand.

J. NOTICES
All written notices provided for in this Contract or which either party desires to give to the other shall be deemed fully given, when made in writing and either se rved personally, or by facsimile, or deposited in the United States mail, postage prepaid, and addressed to the other party as follows:

San Bernardino County
Office of Homeless Services
560 E Hospitality Lane, Suite 200
San Bernardino, CA 92408
City of Victorville
Keith C. Metzler – City Manager
14343 Civic Drive
Victorville, CA 92392

Notice shall be deemed communicated two (2) County working days from the time of mailing if mailed as provided in this paragraph.

Revised 10/17/2025 Page 19 of 47

K. ENTIRE AGREEMENT
This Contract, including all Exhibits and other attachments, which are attached hereto and incorporated by reference, and other documents incorporated herein, represents the final, complete and exclusive agreement between the parties hereto. Any prior agreement, promises, negotiations or representations relating to the subject matter of this Contract not expressly set forth herein are of no force or effect. This Contract is executed without reliance upon any promise, warranty or representation by any party or any representative of any party other than those expressly contained herein. Each party has carefully read this Contract and signs the same of its own free will.

L. ELECTRONIC SIGNATURES
This Agreement may be executed in any number of counterparts, each of which so executed shall be deemed to be an original, and such counterparts shall together constitute one and the same Agreement. The parties shall be entitled to sign and transmit an electronic signature of this Agreement (whether by facsimile, PDF or other mail transmission), which signature shall be binding on the party whose name is contained therein. Each party providing an electronic signature agrees to promptly execute and deliver to the other party an original signed Agreement upon request.

Revised 10/17/2025 Page 20 of 47
IN WITNESS WHEREOF, San Bernardino County and the Contractor have each caused this Contract to be subscribed by its respective duly authorized officers, on its behalf.

FOR COUNTY USE ONLY
Approved as to Legal Form Reviewed for Contract Compliance Reviewed/Approved by Department

Suzanne Bryant, Deputy County Counsel
Date Date Date

SAN BERNARDINO COUNTY City of Victorville
(Print or type name of corporation, company, contractor, etc.) B
y

Marcus Dillard, Chief of Homeless Services (Authorized signature - sign in blue ink) Dated:

Name
Keith C. Metzler
(Print or type name of person signing contract)

Title City Manager
(Print or Type)
Dated:

Address
14343 Civic Drive
Victorville, CA 92392

Revised 10/17/2025 Page 21 of 47
EXHIBIT 1

HHIP AWARD BY CATEGORY
Project Component Type
Transitional Housing Operating Support; Pathway to Housing Services Coordination; and Rental and/or Utility Assistance for individuals and families at risk of homelessness.

Population Focus
Seniors 55+, who are literally homeless, at risk of homelessness, and/or who are chronically homeless in the City of Victorville within San Bernardino County’s high desert.

Eligible Use
Activities
Description of
Services Cost Award /
Allocation Service Unit
Number
Expected to be
Served
Interim
(Transitional)
Housing
Operating
Subsidies
Shelter/Supportive
Services
$446,400.00 $446,400.00
31 seniors for up to
90-day increments
at $160.00 per bed
night
31 seniors
Rental and Utility
Subsidies
Rental and/or Utility
Subsidies to assist
clients at-risk of
homelessness and/or
to maintain housing
placement.
$25,000.00 $25,000.00 $2,500.00 per
household
At least 10
households
Case
Management Supportive Services:

Housing navigation
$28,600.00 $28,600.00 N/A N/A
Total Award $500,000.00

*All services are subject to approval by IEHP, any changes after the execution of this Contract shall require a written amendment executed by all parties.

Revised 10/17/2025 Page 22 of 47
EXHIBIT 2

FISCAL PROVISIONS
A. Method, Time, and Conditions of Payment
CONTRACTOR shall be reimbursed by COUNTY, for an amount not to exceed $500,000. Said funds shall be allocated pursuant to the Budget shown below.

Agency: City of Victorville
Budget
December 16, 2025 through December 31, 2027
Eligible Use Category Award/Allocation

Service Unit

Average Cost per
service unit

INTERIM (TRANSITIONAL) HOUSING AND
SHELTERING OPERATING SUBSIDIES:
 Bed Night (includes access to
wraparound services – medical, mental
health, case management, housing
navigation, peer support)
 Congregate or Non-Congregate
Shelter
 Case Management
$446,400.00 31 Households $160.00 per bed
night
Sub-Total $446,400.00
Eligible Use Category Award/Allocation Service Unit Average Cost per Household

RENTAL ASSISTANCE AND UTILITY
SUBSIDIES:
 Rental and/or Utility Subsidies to assist
clients at-risk of homelessness and/or
to maintain housing placement
 Utility Deposits and Arrears
 Case Management
$25,000.00 6 $4,166.00
Sub-Total $25,000.00
Eligible Use Category
Award/Allocation

Service Unit

Average Cost per
Household

SUPPORTIVE HOUSING / PREVENTION AND
DIVERSION: $28,600.00 N/A N/A
 Case Management
Sub-Total $28,600.00
Total Award $500,000.00
Note: The table above may be changed (without changing the Total amount) with prior written approval from OHS.
a. CONTRACTOR’s expenses will only be utilized for eligible costs. CONTRACTOR shall submit Expenditure Reports of eligible costs monthly no later than thirty (30) days after the end of each month in which the costs were incurred. Each claiming period shall consist of a calendar month. b. With each Expense Report of eligible costs, CONTRACTOR shall submit:

Revised 10/17/2025 Page 23 of 47

1. All general and approved activity for eligible expenses.

2. If the required supporting documentation is not provided, COUNTY may delay reimbursements until the documentation is received by COUNTY. COUNTY reserves the right to request additional information and clarification to determine the reasonableness and eligibility of all costs to be paid with funds made available by this Contract.

3. The following items shall be submitted for Case Management and Service Coordination:
i. Cost allocation reports covering the month claimed for the HHIP program.

4. The following must be submitted for employee wages and fringe benefits claimed:
i. Employee Time and Activity Logs for each employee that includes date work was performed, description of work, notes, eligible activity, hours worked for the day, total number of hours worked related to project worked and signed by employee and supervisor. ii. Time sheet that details all hours worked, including holiday, vacation, sick and any other time charged to contract.
iii. Proof of direct deposit which includes employee’s full name, hourly rate, taxes, benefits, total amount that was deposited into the employee’s account.
iv. Payroll Registers for the pay periods included in the claim. v. Proof of payment for all fringe benefits premiums claimed for reimbursement.

5. At least once per fiscal year provide:
vi. Worker’s Compensation Insurance rates for each class of employee charged to the program. vii. Fringe benefits premium rates with a breakdown of the employee and employer’s contributions. Contractor will not be compensated for the employee’s contribution to fringe benefits premiums (if applicable).
viii. Rate of employer’s contribution to employee retirement accounts (if applicable).

6. For all non-payroll related expenses submit copies of receipts, invoices, or bill expenses with reimbursement for this category along with proof of payments, (i.e., copy of canceled check/EFT with bank statements or credit card) and proof that the credit card was paid, if a credit card was used.

7. The following items shall be submitted for Rapid Rehousing and Rental Assistance:
ix. Submit copies of leases, rental assistance agreements, receipts, invoices, or bill expenses with reimbursement for this category along with proof of payments, (i.e., copy of canceled check/EFT with bank statements or credit card) and proof that the credit card was paid, if a credit card was used.

8. Travel expenses must be kept in a mileage log and have maps associated with each of the trips. The log should maintain a start and end vehicle mileage with the total number of miles traveled and for what purpose. All travel claimed must be associated with the HHIP program.

d. All approved, complete reports submitted in a timely manner shall be processed/paid within thirty (30) calendar days.

Revised 10/17/2025 Page 24 of 47
e. All HHIP funds shall be expended by the expiration date of this Contract. f. Expenditure Deadlines:

Percentage of HHIP Award
That Must be Expended Milestone Deadlines
50% 275 Days after Execution of Contract
75% 100 Days Prior to the Expenditure Deadline

g. CONTRACTOR must expend:

1. No less than fifty percent (50%) of HHIP funds by December 31, 2026.

2. One hundred percent (100%) of HHIP funds by December 31, 2027.

3. “Expend” means all HHIP funds obligated under this Contract or subcontracts have been fully paid and receipted, and no invoices remain outstanding.

Reports submitted by the CONTRACTOR will be used to ensure that CONTRACTOR is on track to expend fifty percent (50%) of HHIP funds by December 31, 2026, and one hundred percent (100%) of HHIP funds by December 31, 2027. CONTRACTOR may submit a request to OHS prior to December 31, 2026, if CONTRACTOR is not on track to expend 50% of the HHIP funds by December 31, 2026, proposing an alternative expenditure rate to meet the December 31, 2027, 100% expenditure deadline with justification. The Chief of Homeless Services may approve, modify, or deny such request.

If, by August 04, 2027, CONTRACTOR has not submitted reports showing an expenditure of at least seventy five percent (75%) of the HHIP funds, the remaining twenty five percent (25%) will be returned and reallocated.
h. HHIP funds may not be obligated and expended prior to the effective date of this Contract. However, the fact that execution of this Contract occurs on a date that is later than the effective date shall not alter or change, nor be construed to alter or change the effective date in Section D of this Contract or prohibit Contractor from obligating HHIP funds on or after December 16, 2025. “Obligate” means that CONTRACTOR has placed orders, entered into sub-contracts, received services, or entered into similar transactions that require payment from the Contract award. i. All proceeds from any interest-bearing account established by the CONTRACTOR for the deposit of HHIP funds must be used for HHIP eligible activities. Documentation of all expenditures and accrued interest shall be reported on the forms provided by OHS (see EXHIBIT 8 – EXPENDITURES AND REQUEST FOR REIMBURSEMENT FORM).
j. Any housing-related activities funded with HHIP funds, including but not limited to, emergency shelter, rapid-rehousing, rental assistance, transitional housing and permanent supportive housing must be in compliance or otherwise aligned with the Core Components of Housing First, pursuant to Welfare and Institution Code Section 8255(b).
k. CONTRACTOR confirms that rental assistance will be issued directly to a property owner, or an agent authorized to act on behalf of a property owner.
l. For all programs and services for which there are sources of funds in addition to COUNTY funds as provided under this Contract, CONTRACTOR shall provide proof of such funding. CONTRACTOR must be able to account for the receipt, obligation and expenditure of funds.

Revised 10/17/2025 Page 25 of 47

1. The COUNTY shall NOT pay for any services pr ovided by CONTRACTOR which are funded by other sources. All restrictions and/or requirements provided in this Contract relative to accounting, budgeting, and reporting apply to the total program regardless of funding sources. m. The COUNTY reserves the right to reduce the Contract award when the COUNTY’s fiscal monitoring indicates that CONTRACTOR’s rate of expenditure will result in unspent funds at the end of the Contract term or if it is determined that costs incurred are not in conformance with eligible costs as defined in Health and Safety Code Section 50214. Changes in the Contract award will be done after consultation with CONTRACTOR. Such changes shall be incorporated into this Contract by written amendment(s). n. CONTRACTOR shall accept all payments from COUN TY via electronic funds transfer (EFT) directly deposited into the CONTRACTOR’s designated checking or other bank account. CONTRACTOR shall promptly comply with directions and accurately complete forms provided by COUNTY required to process EFT payments.

A.1 Documentation of Costs and Other Financial Reporting a. CONTRACTOR will be required to maintain books, records, documents, and other evidence directly related to the performance of work in accordance with Generally Acceptable Accounting Procedures.

Costs shall be supported by properly executed payrolls, time records, invoices, receipts, vouchers or other official documentation, as evidence of the nature and propriety of the charges. b. The CONTRACTOR shall retain all documentation related to the services provided and all financial records associated with this Agreement for a period of five (5) years following the termination of this contract. Such records shall be made available for inspection upon reasonable request by the COUNTY during this retention period.
c. All accounting documents pertaining in whole or in part to this Contract shall be clearly identified and readily accessible, and upon reasonable notice, the COUNTY shall have the right to audit the records of the CONTRACTOR as they relate to the Contract and the activities and services described herein.

CONTRACTOR shall also:

1. Maintain an effective system of internal fiscal control and accountability for all HHIP funds and property acquired or improved with HHIP funds, and make sure the same are used solely for authorized purposes.

2. Keep a continuing record of all reimbursements by date, payment method, amount, vendor, description of items purchased and line item from which the money was expended, as reflected in the CONTRACTOR’s accounting records.

3. Maintain payroll, financial, and expense reimbursement records for a minimum period of five (5) years after the termination of this Contract.

4. Permit inspection and audit of its records with respect to all matters authorized by this Contract by representatives of the County at any time during normal business hours and as often as necessary.

5. Inform the COUNTY concerning any funds allocated to CONTRACTOR, that the CONTRACTOR anticipates will not be expended during the term of this Contract.

6. Repay the COUNTY any funds in its possession at t he time of the termination of this Contract that may be due to the COUNTY (e.g., ineligible costs, unexpended funds, etc.).

A.2 Funding
a. In addition, this Contract is subject to any additional restrictions, limitations or conditions, or statutes, regulations or any other laws, whether Federal or those of the State, or of any agency, department, or Revised 10/17/2025 Page 26 of 47
any political subdivision of Federal or the State governments, which may affect the funding of this Contract in any manner.
b. CONTRACTOR must establish and maintain effective internal controls over all funding awarded to CONTRACTOR by the COUNTY to provide reasonable assurance that CONTRACTOR complies with Federal, State, and COUNTY statutes, regulations, and terms and conditions of the Contract. c. COUNTY may base funding for CONTRACTOR upon positive performance outcomes, which OHS will monitor throughout the year.
d. CONTRACTOR must be able to demonstrate that HHIP funds were expended for eligible uses to benefit members of the Target Population.
e. Funds allocated pursuant to this Contract shall be used exclusively for costs included in CONTRACTOR’s program budget (see EXHIBIT 1 – HHIP AWARD BY CATEGORY ). Contract funds shall not be used as security or to guarantee payments for any non-program obligations nor as loans for non-program activities.
f. CONTRACTOR certifies and agrees that it will not use funds provided through this Contract to pay for entertainment, gifts, or fundraising activities.

A.3 Ineligible Costs
a. HHIP funds shall not be used for costs associated with activities in violation of any law or for any activities not consistent with the intent of HHIP and the eligible uses identified in California Health and Safety Code Sections 50218 and 50219.
b. The COUNTY or the State reserves the right to request additional information and clarification to determine the reasonableness and eligibility of all costs to be paid with funds made available by this Contract. If CONTRACTOR or its Subcontractors use HHIP funds to pay for ineligible activities, Contractor shall be required to reimburse these funds to the COUNTY within thirty (30) days of the request.

1. An expenditure which is not authorized by this Contract, or which cannot be adequately documented, shall be disallowed and will not be reimbursed to the CONTRACTOR by COUNTY.

2. The State, at its sole and reasonable discretion, shall make the final determination regarding the allowability of expenditures of HHIP funds.

3. Program funds shall not be used to supplant exis ting local funds for homeless housing, assistance, or prevention. HHIP funds cannot replace local funds that are committed to an existing or developing homeless assistance program. However, if funds previously supporting a service or project end or are reduced for reasons beyond the control of CONTRACTOR and services or housing capacity will be lost as a result of these funds ending, HHIP funds may be used to maintain the service or program and are not considered supplanting [examples include, but are not limited to, a time-limited city and/or county tax or one-time block grant, such as Homeless Emergency Aid Program (HEAP) grant].

A.4 Withheld Payments
Payments to CONTRACTOR may be withheld by COUNTY if CONTRACTOR fails to comply with any provision of this Contract.

A.5 Disallowance
a. If CONTRACTOR receives payment under this C ontract which is later disallowed by COUNTY for nonconformance with this Contract, CONTRACTOR shall be required to promptly reimburse these funds to COUNTY and shall be prohibited from submitting to COUNTY reimbursement requests for subsequent Revised 10/17/2025 Page 27 of 47
HHIP funds until COUNTY is fully reimbursed or, at its option, COUNTY may offset the amount disallowed from any payment due to CONTRACTOR.

If it is determined that a CONTRACTOR falsified any certification, RFA information, financial, or contract report, CONTRACTOR shall be required to reimburse the full amount of HHIP award to COUNTY, and CONTRACTOR may be prohibited from any further participation in HHIP.

A.6 Fiscal Accountability
a. CONTRACTOR agrees to manage funds received through COUNTY in accordance with sound accounting policies; incur and claim only eligible costs for reimbursement; and adhere to accounting standards established in 2 CFR Part 200.
b. CONTRACTOR must establish and maintain on a current basis an accrual accounting system in accordance with generally accepted accounting principles and standards. Further, CONTRACTOR must develop an accounting procedure manual. Said manual shall be made available to COUNTY upon request or during fiscal monitoring visits.

A.7 Financial Management
a. Review, understanding, and certification that quarterly expenditure reports submitted to the COUNTY meet eligible expenses under HHIP and State requirements. The COUNTY shall have no obligation to reimburse CONTRACTOR with any funds other than HHIP funds the COUNTY receives from the State. b. CONTRACTOR attests that by submitting a monthly expenditures report to OHS, it has completed all due diligence necessary and verified eligibility for HHIP funding. CONTRACTOR shall be required to repay COUNTY for non-eligible expenditures that may inadvertently be processed by the COUNTY. c. Subsequent reimbursements after the first reimbursement, are dependent upon CONTRACTOR properly documenting the expenses/expenditure reports to cover the previous reimbursement.

A.8 Budget Changes
a. CONTRACTOR agrees that no changes shall be made to CONTRACTOR’s HHIP budget without first obtaining prior written approval from OHS. No more than the amounts specified in EXHIBIT 1 – HHIP AWARD BY CATEGORY may be spent for the separate cost categories specified in the budget summary.

A.9 Budget Amendments
a. CONTRACTOR shall make no changes to the budget without first obtaining written approval from the COUNTY. Any budget amendments must be requested by the CONTRACTOR in writing within 180 days of the contract expiration.

A.10 Equipment and Other Property
a. All equipment, materials, supplies or property of any kind (including vehicles, publications, copyrights, etc.) purchased with HHIP funds received under the terms of this Contract which has a life expectancy of one (1) year or more shall be the property of the COUNTY and shall be subject to the provisions of this paragraph. The disposition of equipment or property of any kind shall be determined by the COUNTY when the Contract is terminated. Additional terms are as follows:

1. The purchase of any furniture or equipment which was not included in CONTRACTOR’s approved budget, shall require the prior written approval of the COUNTY, and shall fulfill the provisions of this Contract which are appropriate and directly related to CONTRACTOR’s services or activities under the terms of the Contract. The COUNTY may refuse approval for any cost resulting from such items Revised 10/17/2025 Page 28 of 47
purchased, which are incurred by CONTRACTOR, if prior written approval has not been obtained from the COUNTY.

2. Before equipment purchases made by CONTRACTOR are approved by the COUNTY, CONTRACTOR must submit paid vendor receipts identifying the purchase price, description of the item, serial numbers, model number and location where equipment will be used during the term of this Contract.

3. CONTRACTOR shall submit an inventory of equip ment purchased under the terms of this Contract as part of the expenditures report for the month in which the equipment is purchased. CONTRACTOR must also maintain an inventory of equipment purchased that, at a minimum, includes the description of the property, serial number or other identification number, title holder, acquisition date, cost of the equipment, location, use and condition of the property, and ultimate disposition data. A physical inventory of the property must be reconciled annually. Equipment should be adequately maintained and a control system in place to prevent loss, dam age, or theft. Equipment with cost exceeding COUNTY’s capitalization threshold of $5,000 must be depreciated.

4. No costs incurred prior to the Contract effective date shall be eligible for reimbursement with HHIP funds.

5. Upon termination of this Contract, CONTRACTOR will provide a final inventory to the COUNTY and shall at that time query the COUNTY as to requirements, including the manner and method in returning equipment to the COUNTY. Final disposition of such equipment shall be in accordance with instructions from the COUNTY.

A.11 Final Reimbursement
Unless approved by OHS in writing, all final requests for reimbursement of authorized HHIP expenditures under this Grant must be submitted to OHS no later than December 31, 2027.

Revised 10/17/2025 Page 29 of 47

EXHIBIT 3

SCOPE OF WORK

A. GENERAL REQUIREMENTS
CONTRACTOR shall carry out the following responsibilities between December 16, 2025, to December 31, 2027:

A.1 Service Requirements
Services are limited to seniors 55+, who are literally homeless, at risk of homelessness, and/or who are chronically homeless in the City of Victorville, a jurisdiction within the San Bernardino County’s CoC.

A.2 Project Detail
Project Component Type Services
Funding Costs
Transitional Housing Operating Support; Pathway to Housing Services Coordination; and Rental and/or Utility Assistance for individuals and families at risk of homelessness.

Population Focus
Services are limited to seniors 55+, who are literally homeless, at risk of homelessness, and/or who are chronically homeless in the City of Victorville, a jurisdiction within the San Bernardino County’s CoC. Participants are not required to be a current, former, or prospective IEHP member in order to receive
services but will be referred to IEHP as appropriate.

A.3 Presentation of Services
CONTRACTOR shall:
a. Provide effective administrative management of the budget, staffing, recording, and reporting portion of the Contract with the COUNTY. If administrative responsibilities are delegated to Subcontractors, the CONTRACTOR must ensure that any Subcontractor(s) possess the qualifications and capacity to perform all delegated responsibilities. Responsibilities include but are not limited to the following:

1. Designate the responsible position(s) in your organization for managing the funds allocated to this program.

2. Maximize the use of the allocated funds.

3. Ensure timely and accurate reporting.

4. Maintain appropriate staffing levels.

5. Ensure staff possess the qualification and capacity to perform responsibilities tied to the staff’s position.

6. Effectively communicate and monitor the program for its success.

Revised 10/17/2025 Page 30 of 47

7. Maintain communication between the CONTRACTOR and OHS.

8. Act quickly to identify and solve problems.
b. Ensure that all program sites are well maintained.
c. Provide up to one (1) or more staff who work with the participants to apply for available housing units. The staff should work closely with any Housing Navigators coordinating with existing systems to ensure maximum utilization of services and reduce duplicative efforts. This includes, but is not limited to, assistance with all issues related to securing housing such as developing housing leads, identifying landlords willing to work with the population, creating suitable housing plans from available stock, working with landl ords to develop positive relationships, assisting participants to be document ready for housing interviews, and assisting with transportation for housing search purposes. Staff will meet with property managers, coach residents to be successful when meeting with potential property managers and prepare them for moving into a unit. Staff may also work to develop shared housing options for residents. Staff will work in collaboration with the participant’s case manager to ensure both parties are aware of one another’s efforts and progress. Caseloads should be limited to fifteen (15) participants at any given time.
d. Provide up to one (1) or more staff who will assist the participants with linkage to supportive services if participants are not connected to supportive services in order to receive needed services. Staff will also assist with all housing search activities as described above. e. CONTRACTOR shall, at a minimum, provide the following staffing pattern expressed in Full-Time Equivalents (FTEs) continuously throughout the term of the Contract. One (1) FTE shall be equal to an average of forty (40) hours work per week.

PROGRAM FTEs
Case Manager (4) 1
Total FTEs 1
f. CONTRACTOR shall maintain personnel files for each staff member, which will include, but not be limited to, an application for employment, qualif ications for the position, documentation of bicultural/bilingual capabilities (if applicable), pay rate and evaluations justifying pay increases.

B. PROGRAM REQUIREMENTS
Contractor shall adhere to the following:

B.1 Coordinated Entry System (CES)
a. The CES is a referral process that currently coordinates with the SBC CoC. All those participating with CES will need to apply to participate with the Homeless Management Information System (HMIS).
b. CONTRACTOR must notify the CES within 10 days of award of the HHIP funding by utilizing the online 211 Registration form located at: 211 Registration Form (wufoo.com) c. CONTRACTOR must work in collaboration with CES and SBC CoC to ensure the screening, assessment, and referral of HHIP participants are consistent with the eligible uses under HHIP. d. CONTRACTOR agrees to receive referrals from CES prior to providing services with the exception of individuals receiving emergency assistance. In such cases, immediate services can be provided, but individuals and/or families must be referred by Contractor to CES for assessment Revised 10/17/2025 Page 31 of 47
and prioritization within seventy-two (72) hours. CONTRACTOR understands that individuals and/or families may not be referred to CONTRACTOR and may be referred to another service provider based upon the CES assessment.

B.2 Data Reporting
a. CONTRACTOR will submit to OHS detailed reports containing information listed in EXHIBIT 3 – SCOPE OF WORK, Section C.
b. A report will be due forty-five (45) days after the date of expiration of this Contract or upon completion of Contract services. Reports should be submitted via File Transfer Program (FTP). c. CONTRACTOR shall submit additional reports as required by the State or COUNTY.

B.3 Monitoring
a. The COUNTY has the right to monitor the Contract during the Contract period to ensure accuracy of expenditure reports and compliance with applicable laws and regulations. b. CONTRACTOR agrees to furnish duly authorized representatives from the COUNTY and the State access to all financial records necessary to review or audit Contract services and to evaluate the cost, quality, and appropriateness of services.
c. If the State or the COUNTY determines that all, or any part of, the payments made by the COUNTY to CONTRACTOR pursuant hereto are not eligible expenses in accordance with this Contract, said funds will be repaid by CONTRACTOR to the COUNTY. In the event such payment is not made on demand, the COUNTY may withhold future disbursements to CONTRACTOR until such disallowances are paid by CONTRACTOR. If disallowable expenses are not reimbursed within thirty (30) days of demand, the Contra ct will terminate without consultation at the COUNTY’s sole and absolute discretion.
d. If there is a conflict between a State audit of this Contract and a COUNTY audit of this Contract, the State audit shall take precedence.

B.4 Closeout
a. CONTRACTOR shall submit a closeout report including a narrative of the project outcomes, an inventory of all equipment and property acquired or improved by HHIP funds, and a final financial report, upon termination or completion of the services specified in this Contract. b. CONTRACTOR agrees to adhere to and comply with all the closeout procedures detailed below; including, but not limited to the following:

1. Disposition of program assets shall be determined by the COUNTY when the Contract is terminated.

2. CONTRACTOR shall submit within forty-five (45) days after the date of expiration of this Contract, all financial, performance, and other reports required by this Contract; and in addition, will cooperate in a program audit by the COUNTY.

3. Any unobligated/unexpended funds disbursed in advance to CONTRACTOR shall be returned to the COUNTY within thirty (30) days after the expiration of the Contract term.

4. CONTRACTOR must account for any real and personal property acquired with HHIP funds.

5. Closeout will remain pending until all requirem ents are met and all outstanding issues with the CONTRACTOR have been resolved to the satisfaction of the COUNTY.

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B.5 Homeless Management Information System
The HMIS is a local database application used to collect client-level data and data on the provision of housing and services to homeless individuals and families and persons at risk of homelessness in the COUNTY. CONTRACTOR must ensure that data on all persons served are entered into the countywide HMIS. HMIS is managed and operated by OHS. HMIS technical and data standards are set forth in the Final 2024 HMIS Data Standards, on file with OHS. a. CONTRACTOR shall enter into a Memorandum of Understanding (MOU) with the HMIS Lead Agency where the CONTRACTOR agrees to share HMIS data with other HHIP funded agencies, unless prohibited by law.
b. CONTRACTOR is required to work with OHS staff to ensure the timely and accurate set-up of their HMIS program profile and to ensure the HMIS program profile is setup in a manner that accurately captures the data pertinent to CONTRACTOR’s program. CONTRACTOR’s program profile must be setup prior to CONTRACTOR submitting their first HHIP reimbursement request (see EXHIBIT 8 – HHIP EXPENDITURES AND REQUEST FOR REIMBURSEMENT FORM). c. CONTRACTOR shall submit a copy of HMIS reports (see EXHIBIT 6 – HMIS CLIENT DATA REPORT SAMPLE) with the quarterly expenditure reports. In the case of Domestic Violence service providers or other agencies prohibited from entering data into HMIS, documentation from the HMIS lead agency certifying that the CONTRACTOR is using a comparable database shall be delivered to the COUNTY. The contact information for the "HMIS Lead Agency" is:

Christopher Salazar, HMIS Lead
San Bernardino County
Office of Homeless Services
560 E. Hospitality Ln., Ste. 200
San Bernardino CA 92415-0044
[email protected]
Phone: 909-501-0612
d. CONTRACTOR must ensure all required data elements, as listed below, are entered into the HMIS system for HHIP participants, in a timely manner, and is inputted no later than two (2) working days after program entry. Services rendered to clients must be entered into HMIS no later than two (2) working days from date of service(s). All clients who exit the program must have an updated status in HMIS within two (2) working days from actual exit date. Failure to meet the above data inputting requirements will constitute a violation of the terms and conditions of this Contract. CONTRACTOR will be notified by OHS, and if not rectified, the Contract may be terminated at the COUNTY’s sole and absolute discretion. e. In addition to the timely entry of HMIS data, CONTRACTOR is required to enter accurate and complete data. The COUNTY will ensure CONTRACTOR adheres to Data Quality Standards, as established by HUD, and data entry requirements, as set forth in the HMIS MOU and the OHS Policy Handbook. The Data Quality Standards assess the data quality and completeness of the following Data Elements entered:

1. Client Demographic Data
i. Name
ii. Social Security Number
iii. Date of Birth
iv. Race
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v. Ethnicity
vi. Gender
vii. Veteran Status

2. Universal Data
i. Disabling Condition
ii. Project Start Date
iii. Project Exit Date
iv. Destination
v. Relationship to Head of Household
vi. Client Location
vii. Housing Move-in Date
viii. Living Situation

3. Common Program Specific Data Elements
i. Income and Sources
ii. Non-Cash Benefits
iii. Health Insurance
iv. Disability Elements
v. Physical Disability
vi. Developmental Disability
vii. Chronic Health Condition
viii. HIV/AIDS
ix. Mental Health Problem
x. Substance Abuse
xi. Domestic Violence
xii. Contact
xiii. Date of Engagement
xiv. Bed-Night Date
xv. Housing Assessment Disposition

4. Data Timeliness
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i. Entry Timeliness
ii. Exit Timeliness
f. According to Data Quality Standards, CONTRACTOR is required to have a five-percent (5%) or less error rate to ensure data accuracy and less than a five-day lapse in timeliness for entry of data at time of client entry, services are rendered, and client exit. Any performance benchmarks not meeting these standards will be captur ed on CONTRACTOR’s HMIS Data Quality Report Sample (see EXHIBIT 7 – HMIS DATA QUALITY REPORT) . The report will be generated by CONTRACTOR and submitted quarterly with expenditure reports. OHS will review reports and data deficiencies, if any, will be identified and discussed with CONTRACTOR to determine methods to remediate and/or improve data quality scores. g. If CONTRACTOR continues to not meet data entry and data quality benchmarks, as established by HUD and set forth in the HMIS MOU and the OHS Policy Handbook, COUNTY may terminate Contract as set forth in Section I - CORRECTION OF PERFORMANCE DEFICIENCIES. h. CONTRACTOR agrees to provide the COUNTY and/or the State access to HMIS data collected and entered into HMIS, upon request, and to participate in any statewide data initiative as directed by the State including, but not limited to, a statewide data integration environment.

B.6 Housing First
The methodology of providing services will follow the Housing First policy. This is an approach that offers permanent, affordable housing as quickly as possible for individuals and families experiencing homelessness, and then provides the supportive services and connections to the community-based supports people need to avoid returning to homelessness. HHIP projects must align and comply with the core components of Housing First as defined in California Welfare and Institutions Code Section 8255(b) (see Exhibit 9 – CALIFORNIA WELFARE AND INSTITUTIONS CODE SECTION 8255).

B.7 Program Participant Eligibility
CONTRACTOR shall ensure that:
a. HHIP participants meet the Homeless definition as defined in Section 578.3 of Title 24 of the Code of Federal Regulations:

1. An individual or family who lacks a fixed, regular, and adequate nighttime residence, meaning:
i. An individual or family with a primary nighttime residence that is a public or private place not designed for or ordinarily used as a regular sleeping accommodation for human beings, including a car, park, abandoned building, bus or train station, airport, or camping ground;
ii. An individual or family living in a supervised publicly or privately-operated shelter designated to provide temporary living a rrangements (including congregate shelters, transitional housing, and hotels and motels paid for by charitable organizations or by Federal, State and local government programs for low-income individuals); or iii. An individual who is exiting an institution where he or she resided for 90 days or less and who resided in an emergency shelter or place not meant for human habitation immediately before entering that institution.

2. An individual or family who will imminently lose their primary nighttime residence, provided that:

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i. The primary nighttime residence will be lost within 14 days of the date of application for homeless assistance;
ii. No subsequent residence has been identified; and
iii. The individual or family lacks the resources or support networks, e.g., family, friends, faith-based or other social networks, needed to obtain other permanent housing;

3. Unaccompanied youth under 25 years of age, or families with children and youth, who do not otherwise qualify as homeless under this definition, but who:
i. Are defined as homeless under Section 387 of the Runaway and Homeless Youth Act (42 U.S.C. 5732a), Section 637 of the Head Start Act (42 U.S.C. 9832), Section 41403 of the Violence Against Women Act of 1994 (42 U.S.C. 14043e-2), Section 330(h) of the Public Health Service Act (42 U.S.C. 254b(h)), Section 3 of the Food and Nutrition Act of 2008 (7 U.S.C. 2012), Section 17(b) of the Child Nutrition Act of 1966 (42 U.S.C. 1786(b)), or Section 725 of the McKinney-Vento Homeless Assistance Act (42 U.S.C. 11434a);
ii. Have not had a lease, ownership interest, or occupancy agreement in permanent housing at any time during the 60 days immediately preceding the date of application for homeless assistance;
iii. Have experienced persistent instability as measured by two moves or more during the 60-day period immediately preceding the date of applying for homeless assistance; and iv. Can be expected to continue in such status for an extended period of time because of chronic disabilities; chronic physical health or mental health conditions; substance addiction; histories of domestic violence or childhood abuse (including neglect); the presence of a child or youth with a disability; or two or more barriers to employment, which include the lack of a high school degree or General Education Development (GED), illiteracy, low English proficiency, a history of incarceration or detention for criminal activity, and a history of unstable employment; or

4. Any individual or family who:
i. Is fleeing, or is attempting to flee, domestic violence, dating violence, sexual assault, stalking, or other dangerous or life-threatening conditions that relate to violence against the individual or a family member, including a child, that has either taken place within the individual's or family's primary nighttime residence or has made the individual or family afraid to return to their primary nighttime residence; ii. Has no other residence; and
iii. Lacks the resources or support networks, e.g., family, friends, and faith-based or other social networks, to obtain other permanent housing.
b. HHIP participants are referred by CES to CONTRACTOR. c. HHIP participants must be enrolled in Medi-Cal and connected to a health plan. d. CONTRACTOR coordinates program enrollment and services in collaboration with CES.

B.8 Job Training and Employment
CONTRACTOR agrees to refer HHIP clients that are eligible for job training and employment services to the County of San Bernardino Workforce Development Department (WDD). Number of participants who have been referred to WDD will be reported on a quarterly basis by CONTRACTOR.

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B.9 Staffing Requirements
CONTRACTOR shall provide the necessary profe ssional staff to meet the needs of the homeless population following the Housing First model (e.g. Case managers, Clinicians, medical staff, peer advocates, employment specialists, and eligibi lity specialists). CONTRACTOR must have the readiness capacity to immediately perform and administer homeless efforts through HHIP funding.

B.10 Non-Discrimination Requirements
CONTRACTOR and its subcontractors shall not deny the HHIP contract’s benefits to any person on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status, nor shall they discriminate unlawfully against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. CONTRACTOR shall insure that the evaluation and treatment of employees and applicants for employment are free of such discrimination. CONTRACTOR and Subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12900 et seq.), the regulations promulgated thereunder (Cal. Code Regs., tit. 2, §11000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code §§11135-11139.5), and the regulations or standards adopted by the awarding state agency to implement such article.

CONTRACTOR shall permit access by representatives of the California Civil Rights Department and the awarding state agency upon reasonable notice at any time during the normal business hours, but in no case less than 24 hours’ notice, to such of its books, records, accounts, and all other sources of information and its facilities as said Departmen t or Agency shall require to ascertain compliance with this clause. CONTRACTOR and its Subcontractor s shall give written notic e of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. (See Cal. Code Regs., tit. 2, §11105.)
C. HHIP REPORTING REQUIREMENTS
C.1 Detailed reports
a. CONTRACTOR shall submit reports containing, at minimum, the following information:

1. Amount awarded to CONTRACTOR with activity(ies) identified.

2. Contract expenditures.

3. Unduplicated number of homeless persons and households served by HHIP funds.

4. Unduplicated number of persons and households at imminent risk of homelessness served by HHIP funds.

5. Number of instances of service.

6. Increases in capacity for new and existing programs.

7. Number of unsheltered homeless persons and homeless households becoming sheltered.

8. Number of homeless persons and homeless households entering permanent housing.

Revised 10/17/2025 Page 37 of 47

9. Number of homeless persons and households successfully exited from HHIP (i.e., in permanent housing) that remain in permanent housing 12 months post-exit from HHIP.

10. Number of persons and households at imminent risk of homelessness successfully exited from HHIP (i.e., in permanent housing) that remain in permanent housing 12 months post-exit from HHIP.

11. Proof of Medi-Cal enrollment and connection to healthcare plan must be verified and submitted.

C.2 Reporting Breakdown by Activity
a. CONTRACTOR will provide reports with a break down for each activity (i.e. services, capital improvements, rental assistance, etc.) and program type (i.e. emergency shelter, rapid re- housing, outreach, etc.) for the supplemental reporting requirements listed above, when applicable. The same information will also be requested specifically for the following subpopulations, based on priorities defined by the U.S. Department of Housing and Urban Development (HUD):

1. Chronically homeless

2. Homeless veterans

3. Unaccompanied homeless youth

4. Homeless persons in families with children
Note: Counts by subpopulation will not be required in cases where that information is unavailable but is expected in cases where client information is entered in the Homeless Management Information System (HMIS).

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EXHIBIT 4

PERFORMANCE MEASURES AND GOALS

Coordination and Collaboration:

The program City of Victorville’s integrates with the Coordinated Entry System (CES) and CoC homeless crisis response system, ensuring seamless pathways to services and housing for seniors. Evidence-based tools such as Case/Housing Plans, Interactive Journaling, Multi-Dimensional Team Approaches, Critical Time Interventions and VI-SPDAT assessments help develop personalized case plans addressing safety, wellness, and permanency needs.

Multi-agency collaboration strengthens the program’s impact, leveraging partnerships to address medical, mental health, employment, and social support needs. The $28 million State-funded Wellness Center, owned and operated by the City of Victorville, serves as the central hub for services, supported by Encampment Resolution Funding for outreach, re-housing, and street medicine. Collaborations with organizations like Family Assistance Program, Symba Center, local CBO’s, and collateral partners like the Sheriff’s Hope Team ensure comprehensive care and coordination for seniors.

By integrating medical/mental health care, housing services, and community resources, the Wellness Center minimizes service gaps and empowers seniors to achieve stability. Leveraging state and local funding, this project builds a sustainable framework to reduce senior homelessness in Victorville; thereby, reducing homelessness in San Bernardino County.

Project Focus:

The project will evaluate seniors 55+ older success by tracking participants’ progress toward housing stability, financial security, and improved health. Outcomes will include successful placement into interim or permanent housing, prevention of homelessness through rental and utility assistance, connection to mainstream benefits and income supports, and consistent engagement in case management services. The program will also monitor improved access to primary and behavioral healthcare through onsite clinics, recuperative care, and street medicine. Together, these measures reflect both immediate crisis resolution and long-term stability for seniors served.

Measurable Goals:

1. Increase Permanent Housing Solutions: Transition at least 50% of participants into stable pathways to permanent housing within 12 months (this may include transitional housing, room and board, board and care, family reunification, long term health facilities, subsidized housing, self-paid apartments or houses, etc.).

2. Expand Access to Financial Assistance: Provide rental/utility support to at least 10 households in rental arrears to support homelessness prevention.

3. Enhance Outreach Effectiveness: Connect 30 unhoused seniors annually with shelter, healthcare, and housing.

4. Improve Housing Stability: Maintain 80% retention rate for participants for six months post-placement.

5. Integrate Healthcare and Housing: Ensure 100% of participants have access to medical and behavioral health services at the Wellness Center.

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EXHIBIT 5

HHIP MONTHLY EXPENDITURE REPORT CHECKLIST
Please use this checklist to organize and assure that all supporting documents are submitted in order along with the HHIP Monthly Expenditure Report for activities relating to HHIP Services, Rental Assistance, etc. The Offi ce of Homeless Services (OHS) reserves the right to request additional documents as required.

I. General HHIP Requirements: The following documentation constitutes a complete HHIP Monthly Expenditure Report
☐ 1. Monthly Expenditure Report is completed, signed, and approved by HHIP contractor/awardee ☐ 2. HMIS Program Roster Report
☐ 3. HMIS Consent
☐ 4. Homeless Status Certification for each adul t individual assisted (Exhibit E) (Client File) ☐ 5. Invoices / Receipts for expenditures and case management ☐ 6. Proof of payment - copy of cancelled check and bank statement:
a. If credit card statement is provided, plea se also provide the bank statement that it was paid.
b. If payroll register is provided, please al so provide the bank statement that it was paid.
c. If it is a cash payment, please check the following:
o Cash payment receipt signed by the recipient (must include date, amount, purpose of payment, and recipient's name).
o Detailed explanation of why cash payment was necessary (e.g., lack of access to electronic payment methods)
o Pre-approval or justification for cash disbursement, signed by an authorized approver.
o Bank withdrawal statement showing the cash withdrawal, if applicable. d. Any modes of payment made aside from paying through check, please provide the bank statement.
☐ 7. Non-profit liability insurance (if applicable)
a. Copy of the insurance policy or agreement detailing coverage (e.g., property, liability, or other relevant insurance). This must be given yearly within the contract period. ☐ 8. Subcontractors Agreement (if applicable)
a. If the contractor appoints a subcontractor to facilitate the program, then an agreement between the contractor and subcontractor should be provided. ☐ 9. Performance Measure
II. General HHIP Eligible Cost
☐ 1. Staff Salaries and Benefits
 ☐Payroll Calculation Worksheet for HHIP
o ☐Showing all calculations charged for HHIP and supports the amount specified in the expenditure report.
 ☐Paystub / Payroll Summary
 ☐Timesheet and Time Activity report indicating staff performed HHIP eligible activity o ☐Timesheet / Time Activity report must include:
 ☐Employee Name
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 ☐Job title/position and description
 ☐Time Period Covered
 ☐Start and end dates for the reporting period (e.g., weekly, bi-weekly, or monthly)
 ☐Daily Time Entries
 ☐Time worked each day (in hours)
 ☐Specific start and end times (optional but recommended for accuracy)  ☐Task/Activity Details
 ☐Description of the work performed, or tasks completed  ☐Allocation of time to specific programs or activities o ☐If the employee’s time is split between multiple funding sources or programs, clearly indicate the percentage or hours allocated to each program.
 ☐Use a percentage breakdown or specific hours (e.g.,
50% HHIP 1, 25% ESG, 25% HHIP 2)
 ☐ Use a percentage breakdown for each category
of HHIP
 ☐Certification and Approval
 ☐Employee signature and date, certifying the accuracy of the time reported.
 ☐Supervisor or manager signature and date, approving and verifying the report.
 ☐Employee Benefits
o ☐Employer paid benefits such as Health Insurance (Medical, Dental, Vision), Social Security and Medicare Contributions, Retirement Plans and Pension Contributions, Workers’ Compensation Insurance, Paid Leave (Vacation, Sick, Holiday), Life and Disability Insurance, Fringe Benefits etc.
 ☐Proof of employer contributions (invoices, payroll deductions)  ☐Bank Statement that the benefits are paid.
 ☐Proof of payment that the salary is paid
o ☐If paystub is printed using the providers payroll system, this is acceptable as proof of payment.
☐ 1. Eligible Use (HHIP Categories)
a. Operating Subsidies
☐ Operating expense is aligned with the scope of work in the contract. ☐ Monthly expense reports / General Ledger (utilities, maintenance costs, operating expense)
☐ Invoices / receipts
☐ Proof of Payment (Please see Section I item 6)
b. Service Coordination
☐ Client intake and assessment forms
☐ Proof of Medi-Cal enrollment and connection to healthcare plan (Copy of Insurance Card/Medi-Cal printout from State website)
☐ Documentation of services provided (case notes, service plans) ☐ Receipts for any client-related expenses (transport, supplies) ☐ TARs for coordinators and case managers
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☐ Salary and benefits documentation for service coordination staff ☐ Proof of Payment (Please see Section I item 6)

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EXHIBIT 6

HMIS CLIENT DATA REPORT SAMPLE

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EXHIBIT 7

HMIS DATA QUALITY REPORT SAMPLE

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EXHIBIT 8

EXPENDITURES AND REQUEST FOR REIMBURSEMENT FORM

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EXHIBIT 9
CALIFORNIA WELFARE AND INSTITUTIONS CODE SECTION 8255

State of California

WELFARE AND INSTITUTIONS CODE
Section 8255

8255.

For purposes of this chapter:

(a) “Council” means the California Interagency Council on Homelessness, formerly known as the Homeless Coordinating and Financing Council established pursuant to Section 8257.

(b) “Core components of Housing First” means all of the following:
(1) Tenant screening and selection practices that promote accepting applicants regardless of their sobriety or use of substances, completion of treatment, or participation in services. (2) Applicants are not rejected on the basis of poor credit or financial history, poor or lack of rental history, criminal convictions unrelated to tenancy, or behaviors that indicate a lack of “housing readiness.” (3) Acceptance of referrals directly from shelters, street outreach, drop-in centers, and other parts of crisis response systems frequented by vulnerable people experiencing homelessness. (4) Supportive services that emphasize engagement and problem solving over therapeutic goals and service plans that are highly tenant-driven without predetermined goals. (5) Participation in services or program compliance is not a condition of permanent housing tenancy. (6) Tenants have a lease and all the rights and responsibilities of tenancy, as outlined in California’s Civil, Health and Safety, and Government codes.
(7) The use of alcohol or drugs in and of itself, without other lease violations, is not a reason for eviction. (8) In communities with coordinated assessment and entry systems, incentives for funding promote tenant selection plans for supportive housing that prioritize eligible tenants based on criteria other than “first-come- first serve,” including, but not limited to, the duration or chronicity of homelessness, vulnerability to early mortality, or high utilization of crisis services. Prioritization may include triage tools, developed through local data, to identify high-cost, high-need homeless residents. (9) Case managers and service coordinators who are trained in and actively employ evidence-based practices for client engagement, including, but not limited to, motivational interviewing and client-centered counseling.
(10) Services are informed by a harm-reduction philosophy that recognizes drug and alcohol use and addiction as a part of tenants’ lives, where tenants are engaged in nonjudgmental communication regarding drug and alcohol use, and where tenants are offered education regarding how to avoid risky behaviors and engage in safer practices, as well as connected to evidence-based treatment if the tenant so chooses. (11) The project and specific apartment may include special physical features that accommodate disabilities, reduce harm, and promote health and community and independence among tenants. (c) “Homeless” has the same definition as that term is defined in Section 91.5 of Title 24 of the Code of Federal Regulations.

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(d) (1) “Housing First” means the evidence-based model that uses housing as a tool, rather than a reward, for recovery and that centers on providing or connecting homeless people to permanent housing as quickly as possible. Housing First providers offer services as needed and requested on a voluntary basis and that do not make housing contingent on participation in services.

(2) (A) “Housing First” includes time-limited rental or services assistance, so long as the housing and service provider assists the recipient in accessing permanent housing and in securing longer term rental assistance, income assistance, or employment.
(B) For time-limited, supportive services programs serving homeless youth, programs should use a positive youth development model and be culturally competent to serve unaccompanied youth under 25 years of age. Providers should work with the youth to engage in family reunification efforts, where appropriate and when in the best interest of the youth. In the event of an eviction, programs shall make every effort, which shall be documented, to link tenants to other stable, safe, decent housing options.

Exit to homelessness should be extremely rare, and only after a tenant refuses assistance with housing search, location, and move-in assistance.
(e) “State programs” means any programs a California state agency or department funds, implements, or administers for the purpose of providing housing or housing-based services to people experiencing homelessness or at risk of homelessness, with the exception of federally funded programs with requirements inconsistent with this chapter.

(f) “Council staff” means the individuals who work for the California Interagency Council on Homelessness and who are overseen by the executive officer of the California Interagency Council on Homelessness.

(g) “Executive council” means the California Interagency Executive Council on Homelessness created pursuant to Section 8257 and consisting of the members identified in subdivision (c) of Section 8257.

(Amended by Stats. 2021, Ch. 398, Sec. 3. (AB 1220) Effective July 5, 2025.)

ATTACHMENT B
City Council Resolution No.
26-046, Budget Amendment

RESOLUTION NO. 26-046

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VICTORVILLE

AMENDING THE ANNUAL BUDGET FOR FISCAL YEAR

WHEREAS, the City Manager of the City of Victorville did heretofore submit to the City Council an estimate of the expenditures and re venues of the City departments and offices, together with a proposed budget for the fiscal year; and

WHEREAS, copies of said budget were prepared and distributed to the City Council, approved by the City Council prior to June 30, 2025 , and have been available for the inspection by the public in the office of the City Clerk of the City of Victorville; and

WHEREAS, after preparation of the budget, a need to amend the budget is being recommended to the Council for approval; and

WHEREAS, the City Manager or his designee will provide all necessary justification for the budget amendment as an attachment to this r esolution or in the associated City Council agenda report.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF VIC TORVILLE DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. That the annual budget for the fiscal ye ar 2025-2026 for the City of Victorville be hereby amended to reflect a change in the amounts and associated accounts listed below and as described in the corresponding Agenda Item.

Account Amount Adjusted
2657500E -43100 -20597
(REVENUE)
$500,000.00
2657500E -52300 -20597
(EXPENDITURE – CONTRACT

SERVICES)
$500,000.00

SECTION 2. That copies of such amended budget, certified by the City Clerk, shall be filed with the auditors of the City of Victorville and in the office of the City Clerk for public inspection and certified copies thereof shall be made available for use by City departments, offices and subsidiary districts of the City.

Item Number: 14
City Council / Board of Directors
Written Communications
Meeting of: May 19, 2026
Submitted By:

Alex Jauregui, City Planner

Subject:

Community Cleanup and Employment Pathway Grant - Agreement with the California Department of Transportation for the City of Victorville’s Old Town Beautification and Workforce Empowerment Initiative
Recommendation:

That the Honorable City Council:
(1) Adopt Resolution No. 26-047 accepting Community Cleanup and Employment Pathway (CCEP) Grant funding in the amount of $300,000.00 to support a City Old Town Beautification and Workforce Empowerment Initiative focusing on litter abatement and public space beautification within the public right-of-way, while creating workforce development opportunities for Wellness Center clients facing barriers to employment;
(2) Authorize the City Manager or his designee to finalize all documents needed to execute the CCEP contract and administer the overall project; (3) Authorize the City Manager or his designee to make any necessary amendments to the contract as deemed necessary by the California Department of Transportation (Caltrans) or the City Attorney; and
(4) Adopt Resolution No. 26-048 amending the annual budget for fiscal year 2025- 2026 to reflect an additional appropriation in the amount of $300,000.00.

Fiscal Impact:

The proposed action will result in increased revenue of $300,000.00 in the City's annual budget for fiscal year 2025-2026 to support a City Old Town Beautification and Workforce Empowerment Initiative focused on litter abatement and public space beautification, while also creating workforce development opportunities. To administer the grant, the City's Homelessness Solutions staff will oversee its administration and implementation. A required $20,000 match will be addressed through a combination of in-kind contributions, including bed-night costs at the Wellness Center for the 15 program participants as well 4 7
0 5
as administrative support provided by the City’s Homelessness Solutions staff, which are eligible contributions to satisfy the match requirement.

The following budget table provides a summary of the revenue and expenditure accounts related to this item.

Account Code Account Description Amount
2707501E-43110-20596
(Revenue) CCEP Grant $300,000.00
2707501E-52300-20596
(Expenditure) CCEP Grant - Contract Services $130,750.00 2707501E-52110-20596
(Expenditure) CCEP Grant Program - Supplies $53,848.76
2707501E-51100-20596
(Expenditure) CCEP Grant Program - Full Time Wages $96,607.18 270501E-51200-20596
(Expenditure) CCEP Grant Program - Fringe $12,532.57
270501E-51300-20596
(Expenditure) CCEP Grant Program - Payroll Tax $6,261.49 Strategic Plan Goal:

The subject funding opportunity is strongly aligned with multiple goals and strategies outlined in the City’s 2023–2026 Strategic Plan and will directly support the City’s ongoing efforts in community and economic development, communication and outreach, homeless reduction, and organizational effectiveness and sustainability. Specifically, the proposal addresses the following goals:
Goal C – Community and Economic Development - The funding will be used to support several key strategies of the noted Goal focused on enhancing and revitalizing the Old Town area including:
oStrategy 2: Advance the Old Town façade improvement program and secure sustainable funding for continued implementation.
oStrategy 3: Complete the 7th Street Old Town streetscape project to improve the visual appeal and functionality of the corridor.
oStrategy 7: Attract new businesses while supporting the retention and growth of existing businesses within the community.
Goal D – Reduce Homelessness - The funding expenditures as proposed will advance the City’s efforts to reduce homelessness through strengthened coordination, expanded service delivery, and workforce development by implementing the following strategies:
oStrategy 3: Expand and enhance the City’s homelessness outreach network to more effectively engage individuals experiencing homelessness and connect them to services.
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oStrategy 5: Strengthen collaboration with the County and regional partners to identify new funding opportunities and expand partnerships for homelessness services.
Goal F – Communication and Outreach - This supports activation of public spaces, fosters community pride, and encourages resident engagement given its proposed use to enhance public spaces within the Old Town area, as supported by the noted strategy below.
oStrategy 3: Explore and implement opportunities to enhance or introduce new community events and activities.

In summary, the proposed funding opportunity represents a strategic investment that advances the City’s core priorities across community and economic development, homelessness reduction, and communication and outreach. By supporting revitalization efforts in Old Town, strengthening coordinated homelessness responses, enhancing community engagement, and fostering a resilient and collaborative workforce, this funding will deliver both immediate and long-term benefits to the community. Acceptance of these funds will position the City to further implement its 2023–2026 Strategic Plan in a comprehensive, coordinated, and impactful manner.

Background:

Grant History/Purpose
The Community Cleanup and Employment Pathway (CCEP) Grant Program is an initiative under the Clean California Program, administered by the California Department of Transportation (Caltrans). The program is designed to support litter abatement and public space beautification efforts along locally owned public rights-of-way, while simultaneously creating meaningful workforce development opportunities for individuals facing barriers to employment. Through a competitive grant process, CCEP provides funding to eligible local agencies, including federally recognized tribal governments, to implement targeted litter removal, graffiti abatement, and corridor enhancement activities.

These efforts are complemented by community education and engagement strategies that foster civic pride and support long-term maintenance. The program places a strong emphasis on investing in disadvantaged and underserved communities and encourages jurisdictions to demonstrate local commitment through participation in the Clean California Community designation pledge.

A central component of the CCEP program is the development of employment pathways through partnerships with workforce development organizations and/or existing employment services. These partnerships are intended to connect justice-involved individuals, persons experiencing homelessness, at-risk youth, and other vulnerable populations with job training and paid transitional employment opportunities focused on environmental stewardship, landscaping, and public space/public maintenance. 4 7
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City Proposal
The City actively pursued this funding opportunity following the release of the call for proposals by Caltrans on September 15, 2025, and subsequently submitted its initial application for the Old Town Beautification and Workforce Empowerment Initiative (OTBW) on October 24, 2025.

On January 12, 2026, Caltrans notified applicants of an opportunity to expand previously submitted proposals by up to 50 percent to support additional high-impact work, contingent upon demonstrated capacity and the ability to meet program timelines and requirements. In response, the City submitted a revised scope of work and updated budget on January 14, 2026, to maximize the potential impact of the program locally.

On February 19, 2026, the City received a preliminary notification indicating that it had been selected for award funding for the Old Town Beautification and Workforce Empowerment Initiative, pending the Governor’s official announcement.

Following this notification, City staff initiated preparation of the Restricted Grant Agreement packet on March 17, 2026, for processing with Caltrans, and the City Attorney’s Office was engaged to review the agreement. The grant agreement is now before the City Council for consideration and approval.

Acceptance of this funding will enable the City to further enhance its efforts to maintain clean, safe, and attractive public spaces while advancing workforce development initiatives that provide meaningful employment pathways for residents facing significant barriers to employment.

Discussion:

Proposed Grant Uses
The recommended action builds upon the progress being made in Old Town and at the Victorville Wellness Center, by providing additional resources to Old Town and strengthening workforce development efforts and promoting independence and job readiness among residents experiencing homelessness within the City of Victorville.

Through this grant, the City of Victorville will receive a total award of $300,000.00 to support a comprehensive, service-integrated approach to workforce development and community beautification.

Of the total $300,000.00 award, distribution of these funds is proposed as follows:
$115,401.24 is allocated to program staff time to support City personnel involved in the Old Town Beautification and Workforce Empowerment Initiative. $53,848.76 is designated for program supplies, equipment, materials, and tools necessary for successful program implementation.
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$130,750.00 will fund contracted workforce development services, to be provided by the Wellness Center operator, focused on preparing Wellness Center clients for long-term employment and self-sufficiency.

As proposed, workforce development programming will include structured job readiness services such as resume development, interview preparation, and mock interviews, including opportunities for participants to engage in simulated interview panels.

Participants will also receive job training and systems navigation support, including enrollment in interactive job readiness training, as well as instruction in timekeeping, task management, and workplace expectations. The program will further incorporate environmental education and soft skills development, including education on litter reduction and sustainability (supported by environmental staff), and provide communication training necessary for public engagement.

In addition, the program emphasizes hands-on experience through environmental cleanliness activities at the Wellness Center, participation in local cleanup events, and other beautification efforts in Old Town Victorville. Participants will also engage in broader citywide efforts, including coordination and participation in October 2026 and April 2027 City Cleanup Days. An outreach component may extend services into downtown encampment areas, connecting unsheltered individuals to resources while promoting environmental awareness and community stewardship.

With this additional $300,000.00 in funding, the City will continue to enhance the Old Town area while advancing workforce development opportunities for individuals experiencing homelessness. This investment leverages expanded resources to support both community revitalization and the ongoing operations of the Wellness Center.

Grant Requirements
Upon approval and acceptance of the grant, the period of performance for this funding shall commence no earlier than April 15, 2026, contingent upon written authorization from California Department of Transportation and the City’s receipt of the Notice to Proceed under the Reimbursable Grant Agreement (RGA). All reimbursable project activities must be completed no later than July 30, 2027.

Project closeout activities and final invoicing to California Department of Transportation must be submitted no later than November 30, 2027. Any work performed after July 30, 2027, shall be ineligible for reimbursement, and payment shall be forfeited for any invoices submitted after November 30, 2027. Notwithstanding the foregoing, the California Department of Transportation may reimburse the City for actual project closeout costs incurred through November 30, 2027, provided that such costs do not exceed five percent (5%) of the total grant award.

The required $20,000 match will be satisfied through a combination of in-kind contributions, including bed-night costs at the Wellness Center for the 15 program 4 7
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participants, as well as administrative support provided by the City’s Homelessness Solutions staff.

Given the City’s established role as an administrator over Wellness Center operations and the City staffing, including all necessary personnel required to fulfill this grant project, staff does not anticipate any challenges in fully expending the awarded funds within the required timeframe or meeting the match requirement. Guided by the Citywide Strategic Plan, the City remains committed to beautifying Old Town, addressing homelessness, and increasing workforce development opportunities through coordinated, results-driven efforts while continuing to leverage external funding sources to reduce reliance on local funds.

Staff Recommendation
In alignment with the City’s Strategic Plan goals and the City’s continued collaboration with Caltrans, staff recommends that the Honorable City Council adopt Resolution Nos. 26-047 and 26-048, amending the Fiscal Year 2025-2026 budget and authorizing the City Manager to formally accept the $300,000.00 in available CCEP funding. Staff further recommends authorizing the City Manager to make any necessary amendments to the contract as deemed necessary by San Bernardino County or the City Attorney.

Staff remains available for any questions or comments you may have.

Prepared By:

William Lamas, Homelessness Solutions Manager
Attachments: A. City Council Resolution No. 26-047 - City/County CCEP Agreement
B. City Council Resolution No. 26-048 - Budget Amendment

ATTACHMENT A
City Council Resolution No.
26-047 - City/County CCEP
Agreement

RESOLUTION NO. 26-047

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VIC TORVILLE ACCEPTING A $300,000 GRANT AWARD FROM THE CALIFORNI A DEPARTMENT

OF TRANSPORTATION CLEAN CALIFORNIA COMMUNITY CLEANU P AND EMPLOYMENT PATHWAY PROGRAM; AUTHORIZING THE CITY MA NAGER TO

EXECUTE THE RESTRICTED GRANT AGREEMENT (RGA) AND AL L RELATED DOCUMENTS AND ADMINISTER THE OVERALL PROJECT; AND AUTHORIZING

THE CITY MANAGER TO MAKE ANY NECESSARY AMENDMENTS T O THE

CONTRACT AS DEEMED NECESSARY BY THE CALIFORNIA DEPARTMENT OF

TRANSPORTATION OR THE CITY ATTORNEY
WHEREAS, set forth in Resolution No. 19-089, the City Counci l adopted a Homelessness Solutions Strategic Action Plan ("HSSA P") outlining a means to address outreach and visibility and apply for grant funding that aligns with the actions, goals and objections of the HSSAP ; and
WHEREAS, the City's 2023-2026 Strategic Plan, Goal D indicat es expanding on the existing homelessness outreach network to effec tively engage the homeless community in services as well as evaluating the effectiveness of coordination of homelessness services, and strengthening collaborat ion with the County and other entities to identify new funding opportunities and expand partnerships for homelessness services; and
WHEREAS, the California Department of Transportation (Caltrans) established the Clean California Community Cleanup and Employment Pathway (CCEP) Grant Program to support local efforts to address litter, illegal dumping, graffiti, and blight while creating workforce development opportunities for underserved populations; and

WHEREAS, the City of Victorville submitted an application fo r funding under the Clean California CCEP Grant Program to implement th e City of Victorville’s Old Town Beautification and Workforce Empowerment Initiative; and

WHEREAS, in February 2026, Caltrans awarded the City of Victorville a grant in the amount of $300,000 to support targeted cleanup, bea utification, and workforce development activities; and

WHEREAS, the proposed project includes removal of litter and debris, graffiti abatement, and minor vegetation management in publi c rights-of-way, transportation corridors, the Mojave River bottom, parks, schools, and other public spaces in the City’s Old Town; and

WHEREAS,
the City of Victorville (City) has a Wellness Center, a non- congregate care facility that will play a critical role in the stabilization of sheltered and unsheltered homeless individuals by providing a low-barrier nav igation center, a recuperative care facility, a medical clinic, interim housing, and wr aparound supportive services such as case management, care coordination (medical, mental health and dental), job training/placement, legal services, and housing navigation; and

WHEREAS, the City will partner with the Wellness Center Supp ortive Services Operator, to provide workforce training and employm ent opportunities for unhoused and Wellness Center clients while carrying out project activities; and

WHEREAS, the grant agreement is anticipated to be effective April 1, 2026, and remain in effect through November 1, 2027, with all eligible costs required to be incurred by June 30, 2027, and invoices for reimbursement re quired to be submitted at least quarterly; and

WHEREAS, the total grant award of $300,000 requires a $25,00 0 match that will be satisfied through a combination of in-kind contr ibutions, including bed-night costs at the Wellness Center for the 15 program participants , as well as administrative support provided by the City’s Homelessness Solutions staff.

WHEREAS,
the City Council finds that all materials that cons titute the record of proceeding upon which its decision is based shall b e located with the City of Victorville Clerk, located at 14343 Civic Drive, Victorville, California; and

WHEREAS,
after hearing all information presented, the City C ouncil hereby accepts the CCEP grant in the amount of $300,000.00 and approves the expenditure of funds pursuant to the CCEP Budget Summary, which is attached to this Resolution as Exhibit A.

WHEREAS, acceptance of the grant and execution of the associated agreements will enable the City to implement a comprehensive, community-driven approach to reducing blight, enhancing public spaces, and expanding workforce opportunities.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF VIC TORVILLE DOES HEREBY FIND, RESOLVE, DETERMINE AND ORDER AS FOLLOWS:

Section 1. Recitals.

The foregoing Recitals are true and correct and are incorporated herein by this reference.

Section 2. Contract Agreement

The City Council hereby authorizes the execution of the agreement between the City and the California Department of Transportation, included herein as Exhibit B, to accept and use the funding to support the City’s Old Town Beautification and Workforce Empowerment Initiative focusing on litter abatement and public space beautification efforts on locally owned public right-of-way in Victorville’s Old Town area, while creating workforce development opportunities for individuals facing ba rriers to employment at the Wellness Center .

Section 3. City Manager Authority

The City Council hereby delegates to the City Manag er or his designee the role of Signature Authority on behalf of the City t o execute all grant documents necessary to secure the subject CCEP funds and administer/imp lement the approved grant project, including the execution of agreements/contracts nec essary to administer or implement the approved grant project and budgeted items provi ded no contracts exceed the City Managers Contract Authority provided by Section 2.28.060 of the Victorville Municipal Code, unless otherwise authorized by the City Council.

Section 4. Effective Date

This Resolution shall take effect immediately upon its adoption.

Exhibit A

Budget Summary

Service Description Amount
Contract Services
Contracted workforce development
services, to be provided by the Wellness
Center operator, focused on preparing
Wellness Center clients for long-term
employment and self -sufficiency
$130,750.00
Supplies Program supplies, equipment, materials,
and tools . $53,848.76
Wages
Staff time to support City personnel
involved in the Old Town Beautification
and Workforce Empowerment Initiative
$115,401.24

Exhibit B

Draft Agreement: Victorville and California Department of Transportation Clean California Community Cleanup and
Employment Pathway

City of Victorville
Agreement Number 08-CCEP-05
AMS ADV ID:0826000100
Project Number: CCEP-5380(045)