responses. Those parts of a proposal which are defined by the proposer as business or trade secrets, as th at term is defined in California Government Code, Section 6254.7, and are reasonably marked as “Trade Secrets”, “Confidential” or “Proprietary” shall only be disclosed to the public if such disclosure is required or permitted under the California Public Re cords Act or otherwise by law. Proposers who indiscriminately and without justification identify most, or all, of their proposal as exempt from disclosure may be deemed non -responsive.
K. INCURRING COSTS
The City of Visalia is not liable for any cost incurred by proposers in responding to this Request for Proposals.
L. FIREARMS PROHIBITED
Guns may not be carried by contractors/vendors/consultants while working on City of Visalia premises without the expressed written approval of a City of Visalia Department Head, or an exemption in the contract. If a contractor/vendor/consultant is caught carrying a gun, without City permission, their contract will be terminated.
M. EXECUTIVE ORDER N-6-22 – RUSSIA SANCTIONS
On March 4, 2022, Governor Gavin Newsom issued Executive Order N -6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State. 130
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Exhibit “A-1”
NON-COLLUSION AFFIDAVIT
(Title 23 United States Code Section 112 and Public Contract Code Section 7106) Submit With Proposal
In accordance with Title 23 United States Code section 112 and Public Contract Code 7106 the bidder declares that bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid i s genuine and not collusive or sham; the bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix a ny overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are tru e; and, further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.
__________________________________________ ________________________ Signature Date
Note: The above Non-collusion Affidavit is part of the Bid/Proposal.
Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.
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Exhibit “A-2”
WORKERS’ COMPENSATION INSURANCE CERTIFICATE
(CALIF. LABOR CODE § 3700)
Submit With Proposal
STATE OF CALIFORNIA )
) ss
CITY OF VISALIA )
I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work under this contract.
Company: _________________________________________
Business Address: _________________________________________
Signature: _________________________________________
Name of Signing Official: ________________________________________
Title of Signing Official: _________________________________________
Date: _________________________________________
Company Seal:
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Exhibit “A-3”
EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE CERTIFICATE
(EXECUTIVE ORDER 11246)
Submit With Proposal
Equal Opportunity Clause
Unless exempted by rules, regulations or orders of the Secretary of Labor issued pursuant to Executive Orders 10925, 11114 or Section 204 of Executive Order 11246 of September 24, 1965, during the performance of each contract with the City of Visalia, the BIDDER agrees as follows:
1. The BIDDER will not discriminate against any employee or applicant for employment because of race, color, religion, gender, national origin or political affiliation. The BIDDER will take affirmative action to ensure that appl icants are employed, and that employees are treated during employment, without regard to their race, color, religion, gender, national origin or political affiliation.
Such action shall include, but not be limited to, the following: employment upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including appren ticeship.
The BIDDER agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the contracting officer setting forth the provisions of this nondiscrimination clause.
2. The BIDDER will, in all solicitations or advertisements for employees, placed by or on behalf of the BIDDER, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin or poli tical affiliation.
3. The BIDDER will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided by the agency contracting officer, advising the labor union or the w orkers’ representative of the BIDDER’s commitments under Section 202 of Executive Order 11246 of September 24, 1965, and shall post copies of the notice on conspicuous places available to employees and applicants for employment.
4. The BIDDER will comply with all provisions of Executive Order 11246 of September 24, 1965, and the rule s, regulations and relevancy orders of the Secretary of Labor.
5. The BIDDER will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by the rules , regulations and relevant orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records and accounts by the contracting agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations and orders.
6. In the event of the BIDDER ’s non-compliance with the non -discrimination clauses of this subcontract or with any of such rules, regulations or orders, this subcontract may be canceled, terminated or suspended, in whole, or in part and the BIDDER may be declared ineligible for furthe r government contracts in accordance with the procedures authorized in accordance with Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation or order of the Secretary of Labor, or otherwise provided by law.
7. The BIDDER will include the provisions of Paragraphs (1) through (7) in every subcontract or purchase order unless exempted b y rules, regulations or orders of the Sec retary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each SUBBIDDER or vendor. The BIDDER will take such action with respect to any subcontract or purchase order as the contracting agency may direct as a means of enforcing such provisions including sanctions for non-compliance. Provided, however, that in the event the BIDDER becomes involved in, or is threatened with litigation with a SUBBIDDER or vendor as a result of such direction by the contracting agency, the BIDDER may request the United States to enter into such litigation to protect the interest of the United States.
Company:_______________________________________
Business Address:______________________________________________________________________________
Signature:______________________________________________ Date:________________
Name & Title of Signing Official: ______________________________________________Company Seal (if any):
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Exhibit “A-4”
AMERICANS WITH DISABILITIES ACT COMPLIANCE CERTIFICATE
Submit With Proposal
By submission of a bid, the BIDDER certifies it will comply with the Americans with Disabilities Act, 42 U.S.C., 12101 et. seq., and will maintain compliance throughout the life of this Contract. By commencing performance of the Contract work, the selected BIDDER certifies to the Americans with Disabilities Act compliance.
Company: ______________________________________________ Business Address: ______________________________________________ Signature: ______________________________________________ Name of Signing Official: ______________________________________________ Title of Signing Official: ______________________________________________ Date: ______________________________________________
Company Seal:
(if any)
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Exhibit “A-5”
Ownership Disclosure and California Levine Act Statement Submit With Proposal
The following disclosure and statement apply to the Bidder/Proposer/Contractor/Consultant/ Vendor/Supplier or Company:
1. submitting a bid or proposal in response to a solicitation by City of Visalia; or
2. as Awardee of a contract/purchase order which is subject to approval by the Visalia City Council.
OWNERSHIP DISCLOSURE
________________________________________________________________________________________ Name of Bidder/Proposer/Contractor/Consultant/Vendor/Supplier or Company
________________________________________________________________________________________ Address
List the names of all principals, partners, and/or trustees. For corporations, provide names of officers, directors and all stockholders owning more than 10% equity interest in corporation:
_________________________________________________________________________________________________ _________________________________________________________________________________________________ ___________________________________________________________________________________ ______________
CALIFORNIA LEVINE ACT STATEMENT
California Government Code Section 84308, also know as the “Levine Act,” can prohibit members of the Visalia City Council from participating in any action related to a contract if he or she receives any political contributions totaling more than $250 within the previous twelve (12) months, and for twelve (12) months following the date a final decision concerning the contract has been made, from the person or company awarded the contract. The Levine Act also req uires disclosure of such contribution(s) by a party to be awarded a specific contract.
The following website contains a list of current Visalia City Council Members, https://www.visalia.city/government/city_council/default.asp. You are responsible for reviewing the names of Visalia City Council Members prior to making the following disclosure:
1. Have you or your company, or any agent on behalf of you or your company, made any political contributions of more than $250 to a Visalia City Council Member in the twelve (12) months preceding the date of the submission of your proposals or the anticipated date of any City Council action related to this contract? YES:_____ NO:_____.
If yes, please identify the City Council Member(s) and date(s) of contribution in the space below:
Council Member(s) Name Date of Contribution(s)
_____________________________ ___________________________
Answering YES, does not preclude the City of Visalia from awarding a contract to your firm or from taking any subsequent action related to the contract. It does, however, preclude the identified Visalia City Council Member(s) from participating in any actions related to this contract.
NOTICE: The disclosure duty under state law continues for twelve (12) months after the award. If the above information regarding contributions changes during this time after the award, then the awardee is required to update this disclosure form.
________________________________________________________________________________________ Signature of Company Authorized Individual Print or Type Name of Authorized Individual Date
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Exhibit “A-6”
Submit with Proposal
STATE OF CALIFORNIA
DRUG-FREE WORKPLACE CERTIFICATION
STD.21 (REV.12-93)
CERTIFICATION
I, the official named below, hereby swear that I am duly authorized legally to bind the contractor or grant recipient to the certification described below. I am fully aware that this certification, executed on the date below, is made under penalty of perjury under the laws of the State of California.
CONTRACTOR/BIDDER FIRM NAME
FEDERAL ID NUMBER
BY (Authorized Signature)
DATE EXECUTED
PRINTED NAME AND TITLE OF PERSON SIGNING TELEPHONE NUMBER (Include Area Code)
( )
TITLE
CONTRACTOR/BIDDER FIRM’S MAILING ADDRESS
The contractor or grant recipient named above hereby certifies compliance with Government Code Section 8355 in matters relating to providing a drug-free workplace. The above-named contractor or grant recipient will:
1. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required by Government Code Section 8355(a).
2. Establish a Drug-Free Awareness Program as required by Government Code Section 8355(b), to inform employees about all of the following:
(a) The dangers of drug abuse in the workplace,
(b) The person’s or organization’s policy of maintaining a drug-free workplace, (c) Any available counseling, rehabilitation and employee assistance programs, and (d) Penalties that may be imposed upon employees for drug abuse violations.
3. Provide as required by Government Code Section 8355©, that every employee who works on the proposed contract or grant:
(a) Will receive a copy of the company’s drug-free workplace policy statement, and (b) Will agree to abide by the terms of the company’s statement as a condition of employment on the contract or grant.
4. At the election of the contractor or grantee, from and after the “Date Executed” and until ____________ (NOT TO EXCEED 36 MONTHS), the state will regard this certificate as valid for all contracts or grants entered into between the contractor or grantee and this state agency without requiring the contractor or grantee to provide a new and individual certificate for each contract or grant. If the contractor or grantee elects to fill in the blank date, then the terms and conditions of this certificate shall have the same force, meaning effect and enforceability as if a certificate were separately, specifically, and individually provided for each contract or grant between the contractor or grantee and this state agency.
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Exhibit “A-7”
IRAN CONTRACTING ACT CERTIFICATION
(PUBLIC CONTRACT CODE SECTION 2200 ET SEQ.)
Submit With Proposal
As required by California Public Contract Code Section 2204, the Contractor certifies subject to penalty for perjury that the option checked below relating to the Contractor’s status in regard to the Iran Contracting Act of 2010 (Public Contract Code Section 2200 et seq.) is true and correct:
⃝ The Contractor is not:
(1) Identified on the current list of persons and entities engaged in investment activities in Iran prepared by the California Department of General Services in accordance with subdivision (b) of Public Contract Code Section 2203; or
(2) A financial institution that extends, for 45 days or more, credit in the amount of $20,000,000 or more to a ny other person or entity identified on the current list of persons and entities engaging in investment activities in Iran prepared by the California Department of General Services in accordance with subdivision (b) of Public Contract Code Section 2203, if that person or entity uses or will use the credit to provide goods or services in the energy sector in Iran.
⃝ The City has exempted the Contractor from the requirements of the Iran Contracting Act of 2010 after making a public finding that, absent the exemption, the City will be unable to obtain the goods and/or services to be provided pursuant to the Contract.
⃝ The amount of the Contract payable to the Contractor for the Project does not exceed $1,000,00 over the life of the contract (up to 5 years).
Signature:____________________________________ Printed Name:_________________________
Title:______________________________________ Agency Name:_____________________________
Date:____________________
Note: In accordance with Public Contract Code Section 2205, false certification of this form shall be reported to the California Attorney General and may result in civil penalties equal to the greater of $250,000 or twice the Contract amount, termination of the Contract and/or eligibility to bid on contracts for three years.
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Exhibit “A-8”
SAMPLE CONTRACT-Subject to changes
ANNUAL CONTRACT FOR ANALYTICAL LAB SERVICES
(City of Visalia RFP No. 24-25-32)
This Agreement, entered into and effective this _____ day of ______________, 2025, by and between the City of Visalia, hereinafter referred to as the “CITY”, and ____________________________ hereinafter referred to as the “VENDOR”, “BIDDER”, “CONTRACTOR”, or “SUBRECIPIENT”.
R E C I T A L S
WHEREAS, VENDOR is an ____________________ (insert individual or entity type) with a primary business address of ____________________ and SSN or EIN: ____________________; and
WHEREAS, CITY is a municipal corporation and Charter Law City; and
WHEREAS, CITY desires analytical lab services, which was let to bid on ___________ as evidenced by RFP No. 24-25-32 (the “Project”); and
WHEREAS, City of Visalia reviewed and evaluated responses to the Proposal and determined to award a contract to VENDOR for analytical lab services; and
WHEREAS, VENDOR represents it is licensed, qualified and willing to complete the Project pursuant to terms and conditions of this Agreement.
NOW, THEREFORE, CITY and VENDOR agree as follows:
1. TERM:
The term of this Agreement shall commence on the Effective Date and expire upon completion of all obligations of the parties, unless earlier terminated by the parties. The initial contract term shall be for a twelve (12) month period and shall, at the City’s option and with the consent of the CONTRACTOR, be extended annually thereafter for four (4) consecutive one -year periods. Additionally, this Agreement may be terminated for convenience. In the event of termination or expiration of this Agreement, CONTRACTOR shall transfer to CITY any funds and/or accounts receivable on hand attributable to the use of CITY funds.
2. ATTACHMENTS INCORPORATED:
The following are attachments for this Agreement. Said attachments are incorporated into this Agreement as if included in full in the body:
ATTACHMENT
NO.
DESCRIPTION OF ATTACHMENT
Attachment 1 General Contract Provisions
Attachment 2 Insurance Requirements
Attachment 3 City of Visalia RFP 24-25-32, Annual Contract for Analytical Lab Services Attachment 4 Vendor’s proposal in response to RFP No. 24-25-32 Attachment 5 Schedule of Fees
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3. VENDOR SCOPE OF SERVICES and COMMITMENTS*:
CONTRACTOR shall provide the following services for the stated compensation (“Scope of Services”):
A. The CONSULTANT agrees to perform all work necessary to complete in a manner satisfactory to the CITY those tasks described in RFP 24-25-32, for the cost identified in Attachment 5.
B. Additional Services: Incidental work related to the PROJECT and not described in RFP 24-25-32, may be needed during the performance of this Agreement. The CONSULTANT agrees to provide any and all additional services at the rates identified in Attachment 5 - Schedule of Fees for Professional Services. Such additional services shall not be performed by CONSULTANT without the written consent of CITY.
4. CITY COMMITMENTS:
CITY shall perform the following tasks on or before the stated completion dates:
TASK COMPLETION DATE
Pay Contractor as work is completed and invoiced As requested by Contractor
5. COMPENSATION:
CITY shall pay VENDOR compensation for services requested; however, CITY shall pay not more than the following amount under this Agreement, unless otherwise agreed in writing. Such sum shall be expended and paid by CITY on a reimbursement basis for services actually performed based on the monthly report and similar documents presented by VENDOR to CITY. The CONSULTANT shall be paid no later than thirty (30) days following submission of a written, verified billing to the CITY. Said billing shall include the percentage of each task completed to date and since the date of the preceding billing, if any.
6. CONTRACT PRICE ADJUSTMENTS:
All prices quoted in response to this Invitation to Bid shall be firm and fixed for twelve (12) months from the annual anniversary date of the agreement. In order to protect the interests of the City and to give the vendor a reasonable basis for bidding, a price adjustment feature is hereby incorporated into the specifications.
Prices bid by vendor may be adjusted annually at time of contract renewal and upon mutual agreement of the parties to the contract to allow for price increases or decreases for lab or and benefit rates, supplies and materials.
It will be the responsibility of the contractor to request a price adjustment and to provide all documentation necessary. The request for price adjustment must be submitted to the project manager in writing a minimum of thirty (30) but no sooner than ninety (90) calendar days prior to the annual anniversary date of the agreement. Requests filed after this time will not be considered.
The unit prices for the ensuing contracts shall be based on the movement o f the unadjusted figures of the U.S. Bureau of Labor Statistics, Consumer Price Index (CPI) for all Urban Consumers (CPI -U, U.S. City Average, All Items). The contract unit prices may be changed in an amount equal to the percentage of movement for the most recent twelve-month period closest to the anniversary date of contract. In no instance shall the price increase exceed 5%. The contracts unit price changes as a result of this formula shall be binding on the contractor for the subsequent contract year. The adjustment of the unit bid price shall not be retroactive and shall apply only to changes incurred after approval.
Cost for Services: Not to exceed ___________ annually
Source of Funds: Local Revenues
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IN WITNESS WHEREOF, this Agreement is executed on the day and year first above written.
VENDOR
Dated: ___________________ By:______________________________________________________ Authorized Officer: I certify under penalty of perjury under the laws of the State of California that I am fully authorized to execute this Agreement for VENDOR in the capacity I have stated, and that such execution is sufficient to bind the CONTRACTOR.
CITY OF VISALIA
Dated: ____________________ By:______________________________________________________ City Manager
Dated: ____________________ By:______________________________________________________ City Attorney
Dated: ____________________ By:______________________________________________________ City of Visalia Risk Manager
Dated: ____________________ By:______________________________________________________ City of Visalia Project Manager
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Exhibit “A-8”
Attachment 1
GENERAL CONTRACT PROVISIONS
A. Successors and Assigns: This Agreement shall be binding upon and shall inure to the benefit of any successors to or assigns of the parties.
B. Prohibition of Assignment: Neither party shall assign, delegate or transfer their rights and duties in this Agreement without the written consent of the other party.
C. Notices: Notice shall be sufficient hereunder if personally served upon the City Clerk of the CITY or an officer or principal of the CONTRACTOR, or if sent via the United States Postal Service, postage prepaid, addressed as follows:
CITY OF VISALIA ______________________
707 W. Acequia Ave. ______________________
Visalia, CA 93291 ______________________
Attention: City Clerk Attention: ____________
D. Independent Contractor: It is understood and agreed by the parties herein that CONTRACTOR, in the performance of this Agreement, shall act as an independent contractor, and therefore shall obtain no rights to any fringe benefits that accrue to regular full-time CITY employees.
E. Jurisdiction/Venue/Waiver Of Removal: This Agreement shall be administered and interpreted under the laws of the State of California. Jurisdiction of litigation arising from this Agreement shall be in California. Any action brought to interpret or enforce this Agreement, or any of the terms or conditions hereof, shall be brought in Tulare County, California. The CONTRACTOR hereby expressly waives any right to remove any action to a county other than Tulare County as permitted pursuant to Section 394 of the California Code of Civil Procedure.
F. Integration/Modification: This Agreement and each of the documents and exhibits or attachments referenced herein, which are incorporated by reference, represents the entire understanding of the parties as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. This Agreement may not be modified or altered except in writing signed by the parties, unless otherwise explicitly authorized.
G. Conflict With Law: If any part of this Agreement is found to be in conflict with applicable laws, such part shall be inoperative, null and void insofar as it is in conflict with said law, but the remainder of the Agreement shall be in full force and effect.
H. Indemnification: The CONTRACTOR waives any and all claims and recourse against the CITY, including the right of contribution of loss or damage to person or property arising from, growing out of, or in any way connected with or incidental to the CONTRACTOR’s performance of this Agreement, except claims arising from the concurrent or sole negligence of the CITY or its officers, agents or employees.
The CONTRACTOR will indemnify, hold harmless, and defend (at CITY’s option) the CITY against any and all claims, demands, damages, costs, expenses, or liability arising out of the CONTRACTOR’s performance of this Agreement except for liability arising out of the concurrent or sole negligence of the CITY or its officers, agents, or employees.
I. Guarantees and Warranties:
1. IN GENERAL: All guarantees and warranties specifically called for by the specifications and/or this Agreement shall expressly run to the benefit of the CITY.
2. ONE YEAR GUARANTEE: Besides guarantees required elsewhere, CONTRACTOR shall and hereby does guarantee the project work for a period of one year after the date of acceptance by CITY. 141
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3. WARRANTIES: Warranties required by the Invitation to Bid or this Agreement shall commence on the date of acceptance of the work by CITY, unless otherwise provide d in a Certificate of Substantial Completion.
CONTRACTOR warrants that the materials and equipment furnished under the Agreement will be new and of recent manufacturer unless otherwise specified, and that all work will be of good quality, free from faults and defects, and in conformance with the Agreement. Work that does not conform may be considered defective. This warranty excludes remedy for damage or defect caused by abuse, modifications not executed by the CONTRACTOR, improper or insufficient mainte nance, improper operation, or normal wear and tear under normal usage.
Any defective work that is either corrected or replaced shall be warrantied and guaranteed for a period of one year from the date of such correction or replacement.
J. Attorney’s Fees: In the event either party commences any action, arbitration or legal proceedings for the enforcement of this Agreement, the prevailing party, as determined by the court or arbitrator, shall be entitled to recovery of its attorney’s fees and court costs incurred in the action brought thereon.
K. Headings: Section headings are provided for organizational purposes only and do not in any manner affect the scope or intent of the provisions thereunder.
L. Firearms Prohibited: Guns may not be carried by contractors /vendors/ consultants while working on City of Visalia premises without the expressed written approval of a City of Visalia Department Head, or an exemption in the contract. If a contractor/vendor/consultant is caught carrying a gun, without City permission, their contract will be terminated.
M. Executive Order N -6-22 – Russia Sanctions: On March 4, 2022, Governor Gavin Newsom issued Executive Order N -6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individua ls. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate contracts with, and to refrain from enterin g any new contracts with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned indivi duals or entities, that shall be grounds for termination of this agreement. The State shall provide Contractor advance written notice of such termination, allowing Contractor at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State.
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Exhibit “A-8”
Attachment 2
INSURANCE REQUIREMENTS
1. CONTRACTOR Insurance. CONTRACTOR, at its sole cost and expense, for the full term of this Agreement (and any extensions thereof), shall obtain and maintain at a minimum compliance with all of the following insurance coverage(s) and requirements. Such insurance coverage shall be primary coverage as respects CITY and any insurance or self -insurance maintained by CITY shall be in excess of CONTRACTOR’s insurance coverage and shall not contribute to it.
2. Subcontractor(s’) Insurance. If CONTRACTOR utilizes one or more subcontract ors in the performance of this Agreement, CONTRACTOR shall obtain and maintain independent insurance as to each subcontractor or otherwise provide evidence of insurance coverage for each subcontractor equivalent to that required of CONTRACTOR.
3. Types of I nsurance and Minimum Limits . The following types of insurance and minimum limits are required providing at least the following minimum coverage and limits of liability:
a. Worker’s Compensation written in accordance with the laws of the State of California providing coverage for any and all employees of CONTRACTOR in the minimum statutorily required coverage amounts;
b. Commercial general liability insurance with a combined single limit of not less than One Million Dollars ($1,000,000) per occurrence. Such in surance shall include coverage for Premises and Operations, Contractual Liability, Personal Injury Liability, Products and Completed Operations Liability, Broad Form Property Damage (if applicable), Independent Contractor’s Liability (if applicable).
c. Professional liability insurance coverage, in an amount not less than One Million Dollars ($1,000,000).
d. Comprehensive Automobile Liability coverage with a combined single limit of not less than One Million Dollars ($1,000,000) per occurrence. Such insurance shall include coverage for owned, hired, and non-owned automobiles and shall be provided by a business automobile policy.
4. Other Insurance Provisions.
If any insurance coverage required in this Agreement is provided on a “Claims Made” rather than “Occurrence” form, CONTRACTOR agrees to maintain the required coverage for a period of three (3) years after the expiration of this Agreement (hereinafter “post agreement coverage”) and any extensions thereof.
CONTRACTOR may maintain the required post agr eement coverage by renewal or purchase of prior acts or tail coverage. This provision is contingent upon post agreement coverage being both available and reasonably affordable in relation to the coverage provided during the term of this Agreement. For purposes of interpreting this requirement, a cost not exceeding 100% of the last annual policy premium during the term of this Agreement in order to purchase prior acts or tail coverage for post agreement coverage shall be deemed to be reasonable.
5. Endorsements.
All required Automobile and Comprehensive or Commercial General Liability Insurance shall be endorsed to contain the following clauses:
a. The City of Visalia, its officers, agents, employees, representatives, and volunteers are added as additional in sureds as respects operations and activities of, or on behalf of the named insured, performed under contract with the City of Visalia.
b. It is agreed that any insurance maintained by the City of Visalia shall apply in excess of and not contribute with insurance provided by this policy.
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c. This insurance shall not be canceled, limited in scope or coverage, or non -renewed until after thirty (30) days prior written notice has been given to the City Clerk, City of Visalia, 707 W. Acequia, Visalia, CA, 93291
6. Proof of Coverage.
CONTRACTOR agrees to provide its insurance broker(s) with a full copy of these insurance provisions and provide CITY on or before the effective date of this Agreement with Certificate(s) of Insurance for all required coverages. Copies o f all the required Endorsements shall be attached to the Certificate(s) of Insurance or other evidence of insurance acceptable to the City of Visalia, which shall be provided by CONTRACTOR’s insurance company as evidence of the stipulated coverages. This Proof of Coverage shall then be mailed to the City of Visalia at the following address:
City of Visalia
707 W. Acequia
Visalia, CA 93291
Attn: Purchasing Division
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CITY OF VISALIA, CALIFORNIA PURCHASING DIVISION 707 W. ACEQUIA AVENUE VISALIA, CA 93291 RFP NO. 24-25-32
ANNUAL CONTRACT FOR
ANALYTICAL LAB SERVICES
145
November 20, 2025
City of Visalia, California
Purchasing Division
707 W. Acequia Avenue
Visalia, CA 93291
RE: RFP No. 24-25-32 Annual Contract for Analytical Lab Services
To Whom it May Concern,
Thank you for the opportunity to submit our proposal to the City of Visalia to provide Annual Analytical Laboratory Services. Our firm looks forward to the opportunity to continue to provide these services to the City.
In 1898, Dr. Frederik E. Twining founded our firm in Fresno, California. Initially the organization provided analytical chemistry services from a two-story laboratory in downtown Fresno. In the early 1940’s, the firm began providing Construction Inspection and Materials Testing services. In the early 1950’s, our organization employed civil engineers to provide Geotechnical (soils) Engineering services.
Our Expertise in Analytical Chemistry and Geotechnical Engineering provided the foundation for providing Environmental Services in the early 1980’s.
In 1993, our firm separated our Drilling and Geotechnical Engineering Divisions and formed a Drilling Services Division. Since our founding, we have continually expanded our technical capabilities and services to meet evolving client needs and regulatory agency requirements while maintaining an emphasis on quality customer service. In response to growth and client requests, we began opening offices and laboratories in other areas: Monterey, Sacramento and Riverside.
The Environmental Division of Moore Twining has collectively over 85 years of experience working in the environmental field. This experience includes, but is not limited to, Phase I Environmental Site Assessments, preparation of work plans, petroleum and chlorinated solvent assessment and remediation, groundwater monitoring, municipal water treatment monitoring, agricultural groundwater monitoring, permit compliance, NPDES permitting, well installation and development, and stormwater monitoring. Moore Twining currently holds contracts with multiple municipalities and counties to provide groundwater monitoring and analysis services. Each of these projects include the assessment of data, and an evaluation of the overall project’s needs.
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Moore Twining understands that the assessment of a project’s data set is critical to understanding whether the data collected is representative of actual conditions in groundwater. Evaluating the vertical and horizontal extent of contamination from a source area involves looking at source, regional, upgradient, cross gradient, and down gradient data. In order to properly collect data from these areas, detailed and organized work plans should be created so a qualified entity can perform the study, and the data in turn can be reviewed and reported effectively.
Moore Twining’s Fresno corporate office is located at 2527 Fresno Street in Fresno, California. Moore Twining is certified by the State of California Environmental Laboratory Accreditation Program (ELAP) for the analysis of drinking water, wastewater, soil and hazardous waste under ELAP Certificate Number 1371. The firm is also certified as a Disabled Veterans Business Enterprise (DVBE) by the Department of General Services Office of Small Business & Disabled Veteran Business Enterprise Services under DVBE Certificate Number 16472.
Moore Twining welcomes the opportunity to further discuss our firms’ qualifications and information contained in this submittal and look forward to progressing our relationship with the City of Visalia.
Best Regards,
Moore Twining Associates, Inc.
Ralph N. Delgado Jr., Director of Business Development
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TTaabbllee ooff CCoonntteennttss
A. General Information 1
Firm Information 1
Account Representative for Proposal 1
Organization Type 1
Personnel 1
Department of Industrial Relations Information 2
Surety Information 2
References and Referrals 3
B. Proposed Project Approach 4
Phase: Analytical Chemistry Services 4
Objective(s) 4
Task(s) and Brief Description 4
Work Products 6
Meeting(s) 7
Phase: Onsite Technician 8
Objective(s) 8
Task(s) and Brief Description 8
Work Products 8
Meeting(s) 8
Phase: Groundwater Monitoring 9
Objective(s) 9
Task(s) and Brief Description 9
Work Products 9
Meeting(s) 9
Objective(s) 10
Task(s) and Brief Description 10
Work Products 10
Meeting(s) 10
Phase: Biosolids Sampling & Analysis 10
Exceptions 11
Additional Information 11
C. Staff Qualifications and Related Experience 12
1. Staff Qualifications and Experience 12
Danielle Abrames 12
Victoria Martinez 14
Susan Federico 15
Ralph Delgado 16
Dara Vongkhampha 18
Humberto Melgoza 19
Noelle Rebischung 21
Kegan Adair 22
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Table of Contents (cont.)
Keith Mayes, PG 23
Sara Bloom 25
Joe Clark 27
Subcontracting 28
Subcontract Firm Information 28
2. Related Experience 29
Fresno County Special Districts 29
City of Sanger Water Department 31
Tulare County Solid Waste Division 33
D. Proposed Fee Structure and Schedules 35
E. Conflict of Interest 26
F. Attachments to be Submitted with Proposal 37
Non-Collusion Affidavit 38
Workers’ Compensation Insurance Certificate 40
Equal Employment Opportunity Compliance Certificate 41
Americans with Disabilities Act Compliance Certificate 42 Ownership Disclosure Form 43
Drug Free Workplace Certificate 45
Addendum 1 & 2.....................................................................................................46 Iran Contracting Act Certificate .....................................................................................46 G. Closing 49
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A. General Information
Firm Information
Firm Name Moore Twining Associates, Inc.
Address 2527 Fresno Street, Fresno CA 93721
Telephone Number (559) 268-7021
Fax Number (559) 268-7126
Email Address [email protected]
Account Representative for Proposal
Name Ralph Delgado
Telephone Number (559) 307-6389
Email Address [email protected]
Type of Organization
Type of Organization Corporation
California Corporation Number C0389169
Disabled Veteran Business Enterprise (DVBE) Number 16472 Service-Disabled Veteran-Owned Small Business … QVNRQL6G2CV1
Personnel
The staff members that may become involved in this project are located out of Moore Twining’s Fresno headquarters office at 2527 Fresno Street. This office is home to our State of California Certified Analytical Chemistry Laboratory that currently employs over 24 full time highly trained chemists, biologists and laboratory technicians. Also located at this office are six Environmental Staff members including Registered and Professional Geologists and Engineers. Moore Twining will maintain the quality and continuity of its personnel for the duration of this contract.
Moore Twining anticipates assigning two project managers for this project, one to coordinate sampling and one for laboratory work.
Susan Federico will be the designated project manager of all matters pertaining to Analytical Chemistry services. He has over 22 years of client services experience and currently serves as the Client Services Manager and Sample Control Supervisor for Moore Twining. Mrs. Federico may be reached via email at [email protected] or by phone by her direct line at (559) 307-0543.
Sara Bloom will be the designated project manager of all matters pertaining to Environmental Services such as Groundwater Monitoring and Biosolids Sampling.
She has over 20 years of industry experience and currently serves as the Project 150
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Manager for several projects that are similar in size and scope. Mrs. Bloom may be reached via email at [email protected] or by phone (559) 268-7021 x 279.
A list of the Moore Twining personnel that may become involved with this project and their backgrounds is provided below. It should be noted that full in-depth resumes for our Analytical Chemistry and Environmental Services Division personnel can be found later in this document, section C. Staff Qualifications and Experience, 1. Staff Qualifications and Experience.
Analytical Chemistry Division
Laboratory Director Danielle Abrames, BS Chemistry
Quality Control Manager Victoria Martinez, BS Chemistry Client Services Administrative Assistant Lauren Cox
Client Services / Sample Control Manager Susan Federico Sample Control Supervisor Greg Betts
Onsite Laboratory Technician Kegan Adair
Organic Chemistry Supervisor Humberto Melgoza, BS Chemistry Senior Organic Chemist Dara Vongkhampha, BS Chemistry
Senior Microbiologist Noelle Rebischung, BS Microbiology
Environmental Services Division
Division Manager Keith Mayes, PG, BS Geological Sciences Project Manager Sara Bloom, PG, BS Geology
Environmental Technician Joe Clark, BS Geology
Department of Industrial Relations (DIR) Information
DIR Registration Number 10000614721
Surety Information
Moore Twining Associates, Inc. has reviewed the insurance and endorsement requirements of this RFP and agrees to maintain the necessary policies that contain the required clauses for the duration of this contract. Our surety information is as follows:
General Liability $5,000,000 occurrence / $5,000,000 aggregate Automobile Insurance $1,000,000 occurrence / $1,000,000 aggregate Professional Liability $5,000,000 occurrence / $5,000,000 aggregate Employers Liability $2,000,000 occurrence / $2,000,000 aggregate Workers Compensation$1,000,000 occurrence / $1,000,000 aggregate
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References and Referrals
Moore Twining has a proven track record of providing quality, timely, and cost- effective professional services by meeting our client’s project requirements. This success has allowed our firm to maintain extended contracts with many organizations over the years and provide professional services to many agencies, a few of which are shown below. In addition to this list of references, a detailed project description for the three most comparable projects references have been included in section C. Staff Qualifications and Experience, 2. Related Experience.
Reference: Harris Ranch
Point of Contact: Edward Vallejo
Address: 16277 S. McCall Ave,
Selma, CA 93662
Phone Number: (559) 426-7587
Email Address:
Reference: Tulare County Solid Waste Division
Point of Contact: Jonah Trevino
Address: 5961 South Mooney Blvd,
Visalia, CA 93277
Phone Number: (559) 624-7206
Email Address:
Reference: City of Sanger Water Department
Point of Contact: Silvestre Perez
Address: 1700 7th Street
Sanger, CA 93657
Phone Number: (559) 876-3952
Email Address:
Reference: Fresno County Special Districts
Point of Contact: Antonio Salinas
Address: 2220 Tulare Street, 6th Floor
Fresno, CA 93721
Phone Number: (559) 994-4467
Email Address:
[email protected]
Reference: Central Cal Waterworks
Point of Contact: Jason Sherrell
Address: 12090 Fernwood Drive,
Madera, CA 93636
Phone Number: (559) 575-5627
Email Address:
Reference: Mariposa County
Point of Contact: John Luthey
Address: 4639 Ben Hur Road,
Mariposa, CA 95338
Phone Number: (209) 966-5356
Email Address:
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B. Proposal Project Approach
Phase: Analytical Chemistry Services
Objective(s)
To provide the City of Visalia with analytical lab services on an as needed basis. Moore Twining will assist the City with the analysis of wastewater, water, bio-solids, and soil samples either provided by the City, collected by the Onsite Technician, or by Moore Twining staff. Priority Pollutants testing and Industrial Seasonal Compliance Monitoring will be performed according to methods specified in 40 CFR 136.
Task(s) and Brief Description
Courier Service
Moore Twining will provide a daily courier service to transport samples from the Visalia Water Reclamation Facility to the laboratory. It should be noted that the laboratory is located within the 75-mile radius of the WRF that is required for this RFP. The courier will arrive Monday through Friday no earlier than 11:00 am and no later than 2:00 pm, and on Saturday and Sunday no later than 11:00 am. To avoid complications, the courier will be a dedicated Moore Twining employee. Moore Twining will provide all equipment necessary for the preservation of samples in accordance with proper sample preservation guidelines and will provide the courier with an ice chest and ice to maintain the samples at the prescribed temperature while in transit.
Sample Control and Analysis of Samples
Upon receipt of the City’s samples, Moore Twining’s highly skilled Sample Control department will receive the samples, check for correct sample containers, and check for sample temperature compliance. The chain of custody information will then be carefully logged into our Promium by Element Laboratory Information Management (LIMS) System. Labels will be printed for all sample containers and placed on the appropriate containers. All work is then double checked by a secondary sample control technician. Each sample has its own barcode, and it is carefully scanned before it is transferred into the designated refrigerator for storage.
After samples are logged in and put away, a Sample Confirmation is generated. This information goes to the designated Project Manager to review all information for accuracy. If there are any questions, the client will be contacted immediately for clarification. If the sample is to be subcontracted to another location, a chain of custody is used to document the delivery and request for analysis.
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Analysis
Our analytical chemists will check out sample containers as needed for sample analysis using our sample bar coding system. This will enable a sample to be tracked no matter where it resides in the laboratory.
Analysts will follow analytical procedures that comply with the methods and holding times specified by EPA and Standard Methods for which Moore Twining has been certified by ELAP to perform.
Upon completion of the analysis, results are automatically uploaded from the analytical software used to collect data into the Moore Twining database using our LIMS system.
Quality Assurance-Quality Control (QAQC)
Prior to generating a final report, data results are reviewed for completeness and correctness to ensure that methods specified QAQC limits and hold times are met.
Moore Twining routinely participates in performance evaluation studies as required for ELAP Certification. As a part of our ELAP Certification, the QAQC protocols of Moore Twining are also audited by a third party to verify that they conform to EPA guidelines or procedures approved by Central Regional Water Quality Control Board (CRWQCB).
The QAQC manual is reviewed, at minimum, on an annual basis. Moore Twining will submit a copy of the firm’s current Quality Control Manual to the City along with the Quality Control Manuals for the proposed subcontract laboratories.
Moore Twining will be responsible for ensuring that the regulatory requirements are met for the method detection and reporting limit requirements. The MDL calculation will be performed according to procedures as identified in 40 CFR 136.
Turnaround Time and Expedited Services
Our Standard Turnaround Time for samples tested in house is 10 Working Days.
For a few of the methods that we subcontract, such as Dioxin and Radiologicals, a 15 Working Day Turnaround Time will be needed. In the event of instrumentation issues or sample matrix difficulties, the City of Visalia will be notified if the turnaround time will need to be extended.
With advance notice, Moore Twining can provide expedited services on time sensitive samples. Surcharges may apply.
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For samples that must be subcontracted, if a rush is needed, these will need to be addressed on a case by case basis.
Work Products
Analytical Reports and EDDs
Moore Twining Associates, Inc. uses Element by Promium as their LIMS system.
It is fully capable of issuing reports in various client specific formats including Electronic Data Transfer into the SWRCB Water Quality Management (WQM) program. Our superior IT has customized the system so that it will automatically generate a finished report with invoice upon completion of the last piece of data which can be e-mailed or faxed all at the touch of a button.
Analytical result reports will contain, at a minimum, the items listed below with the method detection limit and reporting limit always printed next to the results:
Printed on Corporate Letterhead
Date Sampled
Date Received
Date Prepared
Date Analyzed
Date of Report
Sample Identification
Moore Twining Laboratory
Sample ID
Constituents and Analytical
Results
Concentration Units
Method Detection Limit (MDL)
Reporting Limit (RL)
Methodology Reference
Name of Analyst
Name of Reviewer
Signature of Person Authorizing
Report
Copy of Completed COC
Report
All QA and QC Data:
- Matrix Spikes
- Matrix Spikes and Duplicates
- Sample Spikes
- Blanks
- Replicates
- Upper and Lower Confidence
Limits
Final reports will be emailed in a PDF format to designated City of Visalia staff with hard copies available upon request. If data needs to go electronically to the State, then an EDT format will be generated and sent to the State.
Moore Twining Associates, Inc. works closely with Promium staff to stay up to date on all customized Electronic Data Deliverables (EDDs) available for download for our client’s needs. This customization affords our firm the ability to customize EDDs using Excel spreadsheet programs that are currently linked with our Element program. It also allows Moore Twining to upload the City’s data into an EQUIS format if needed.
Retention of Records and Sample Storage
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Moore Twining retains all chromatograms, mass spectra reports and accompanying quality control data for a period of five years. All samples are stored for a minimum of 30 days. In many instances, samples are stored for longer. Additional sample storage can be arranged if needed on specific samples. Simply contact your Project Manager to make arrangements.
Meeting(s)
Moore Twining recommends the scheduling of semi-annual meetings at a minimum to address any upcoming changes to the needs of the City, future projects that may require additional coordination or planning, or any additional comments or concerns of City staff. Moore Twining is willing to hold additional meetings if necessary or if requested by the City.
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Phase: Onsite Technician
Objective(s)
To provide the City with an onsite technician for the purposes of performing operational analyses as well as the collection and preparation of samples to be picked up by the Moore Twining courier.
Task(s) and Brief Description
Moore Twining will assign an onsite laboratory technician to collect Influent and Effluent grab samples, perform an array of analyses, and record results into the software database used by the City of Visalia WRF. The technician will be onsite from 7:30 am to 11:00 am or as needed by the City of Visalia WRF. In addition to the onsite technician, Moore Twining will train and maintain at least two back up analysts to provide adequate coverage.
The onsite technician will collect daily Influent and Effluent grab samples and perform a variety of operational analyses as requested and scheduled by the City. The laboratory technician will be responsible for maintaining the laboratory and sampling equipment in clean working order; maintaining adequate chemical, reagent, and media inventories; calibrating and maintaining calibration records of City-owned equipment used by Moore Twining; notifying the City immediately if a piece of equipment does not meet the required standards; maintaining all records pertaining to the calibration and maintenance of equipment that is owned by Moore Twining and used in the analyses for the City; and any additional tasks that may be assigned as necessary. The laboratory technician will be required to complete the chain of custodies and all other related tasks in the preparation of samples to be analyzed or picked up by the contract laboratory courier.
Work Products
Results for all analyses are to be recorded into the software database HACH WIMS, at a time as specified by the assigned City project manager. Chain of custody documents prepared by the onsite technician will be reviewed for completeness by the laboratory staff of Moore Twining.
Meeting(s)
Moore Twining recommends the scheduling of semi-annual meetings at a minimum to address any upcoming changes to the needs of the City, future projects that may require additional coordination or planning, or any additional comments or concerns of City staff. Moore Twining is willing to hold additional meetings if necessary or if requested by the City.
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Phase: Groundwater Monitoring
Objective(s)
Groundwater monitoring is conducted in order to keep the Water Conservation Plant in compliance with their Waste Discharge Requirements (WDRs).
Task(s) and Brief Description
Depth-to-groundwater Measurements
Prior to purging and sampling depth-to-groundwater will measured at each well to the nearest hundredth of a foot. Depth-to-water measurements are subtracted from the wellhead elevation to calculate groundwater elevations.
Purging and Sampling
Each monitoring well will be purged of a minimum of three well volumes prior to sampling using a portable submersible pump. Field parameters including temperature, electrical conductivity (EC), and pH are measured frequently during purging. Purging will continue until these parameters are relatively stable. After purging, groundwater samples will be collected in laboratory prepared sampling containers, labeled, and stored in a cooled ice chest.
Laboratory Analysis
Samples collected during each monitoring event are delivered under chain-of-custody to Moore Twining’s analytical laboratory in Fresno, California. Groundwater samples are analyzed for; pH, EC, Nitrate (as N), Total Kjeldahl Nitrogen, Total Nitrogen, Iron, Manganese, Total Organic Carbon, and General Minerals. Samples collected for metals are filtered with a 0.45-micron filter prior to preservation and analysis.
Report Preparation
Upon completion of groundwater sampling and laboratory analysis a groundwater monitoring report will be prepared. The groundwater monitoring report will include a brief description of background geology, monitoring well network, and sampling methods.
Laboratory analytical results, and groundwater elevation data of at least the two previous years will presented in tables. The report will include a site map depicting monitoring well locations and wastewater discharge areas, a groundwater elevation contour map depicting groundwater flow direction and gradient. Laboratory analytical reports and field notes will be attached as an appendix. The report will be signed and stamped by a professional geologist.
Work Products
Semi-Annual Groundwater Monitoring Reports will be provided in draft form. Upon approval a PDF will be provided electronically. A paper copy of the finalized report can be provided upon request.
Meeting(s)
Meetings will be conducted as requested. Additionally, Moore Twining will notify facility staff of scheduled sampling dates, and upon completion of field work. 158
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Phase: Biosolids Sampling & Analysis
Objective(s)
Biosolids sampling and analysis is conducted in order to characterize the stockpiled dry sludge for disposal options. Biosolids are sampled every two months, or as requested.
Task(s) and Brief Description
Sample Collection
Samples are collected from the drying beds that are observed to have newly accumulated sludge. The dimensions of each stockpile within each drying bed are measured, and an estimated volume of newly accumulated is estimated.
Seven samples are collected for laboratory analysis and each sample consists of a two- part composite. A stainless-steel hand auger is used to collect a vertical cross section at each sample location.
The sub-samples are mixed in plastic a bag, and then placed in glass jars with Teflon lined lids. The samples are stored in ice cooled chests for transportation to Moore Twining’s analytical laboratory for analysis.
Laboratory Analysis
Samples collected during each sampling event are delivered under chain-of-custody to Moore Twining’s analytical laboratory in Fresno, California. Samples are analyzed for CAM 17 Metals, CAM 17 Metals (STLC), Total Nitrogen, TKN, Nitrate as N, Ammonia, and Moisture Content.
Report Preparation
A sampling and analysis report will be prepared at the conclusion of each sampling event. The report will include: a project summary; description of field methods and stockpile measurements; data tables summarizing laboratory analytical results; a site map depicting the stockpile location and sampling locations; and laboratory analytical reports.
Work Products
Sampling and analysis Reports will be provided in draft form. Upon approval a PDF will be provided electronically. A paper copy of the finalized report can be provided upon request.
Meeting(s)
Meetings will be conducted as requested. Moore Twining will coordinate and schedule sampling with facility staff.
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Exceptions
Moore Twining has thoroughly reviewed the contents of the RFP and agrees to provide the requested services with no exceptions.
Additional Information
ELAP Certification
Moore Twining is accredited by the State of California (ELAP) under ELAP Certificate Number 1371 and certified to perform chemical, bacteriological, and bioassay analysis.
Our firm continuously reviews updates from ELAP and implements applicable changes into our daily operational procedures. Moore Twining can provide the City with a copy of its ELAP Permit and Field of Testing along with the proper documentation for each subcontracted laboratory.
Information Technology (IT)
Computer Software used by Moore Twining Associates, Inc.:
Element LIMS is used to prepare lab reports. Data is stored on a local server that is backed up to a local BDR (Backup and Disaster Recovery) server. After local data is backed up to the BDR it is then backed up to the cloud. Microsoft Office Suite Data is stored on a local server that is backed up to local BDR (Backup and Disaster Recovery) server. After local data is backed up to the BDR it is then backed up to the cloud.
Network Security / Data Storage
Licensed firewall and licensed antivirus are in place. All employees are assigned their own login credentials to access the network. Employees are given access to data that only pertains to their position. Servers are on an active service agreement with manufacturer. Local computer data are stored in a locked air-conditioned room. Local data are backed up daily to a local backup appliance and are uploaded to an offsite location nightly.
Moore Twining has a Disaster Recovery and Backup Services agreement in place with an IT subconsultant. Computer and automated equipment are serviced and maintained according to the manufacture recommendation by IT staff and lab technicians.
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C. Staff Qualifications and Related Experience
1. Staff Qualifications and Experience
Danielle Abrames
Laboratory Director, Analytical Chemistry Division
At-a-Glance
10 Years of Environmental Laboratory Experience
6 Years Supervisory Experience
Author of multiple Standard Operating Procedures (SOPs) Implemented Quality Programs
Researches and Implements New Industry Water Quality Regulations
Education
California State University, Fresno – Bachelor of Science in Chemistry, 2011
Professional Experience
Moore Twining Associates, Inc. – May 2018 to Present
Ms. Abrames has over 7 years of experience working in an environmental laboratory. She has first- hand experience in developing and implementing a Quality Assurance Program. Ms. Abrames has operating experience of running instruments including, Gas Chromatography, Mass Spectroscopy, Inductively Coupled Plasma Optical Emission Spectroscopy, and various extraction and inorganic test methods. Her analytical experience includes testing for volatile organics, metals, and biochemical oxygen demand, to name a few. Ms. Abrames also has experience in Quality Assurance and Quality Control performing internal audits, writing corrective actions and analytical data review. She is responsible for researching all new water quality regulations, the education of staff, and implementing necessary changes.
Moore Twining Associates, Inc. – Quality Assurance Director Responsible for establishing, administering, monitoring, and improving the quality management system (QMS) and all the quality assurance systems that comprise the QMS for the Analytical Chemistry Laboratory.
Created systems to monitor data quality and performance. Reviewed all abnormal results to find the cause of the irregularity. Identified, recommended, and implemented solutions to problems affecting the quality of services provided by the Analytical Chemistry Laboratory. Identified the need for corrective actions required to achieve quality services, initiated corrective actions, notified appropriate personnel of requirements for corrective actions, and verified implementation and completion of corrective actions. Administered ethics training/internal audits annually.
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Danielle Abrames (cont.)
Laboratory Director, Analytical Chemistry Division
Moore Twining Associates, Inc. – Volatile Organics Analyst Analyst; Agilent 7820A GC/Agilent 5977B MS, Perkin Elmer Clarus 600 GC-FID/PID, Teledyne/Tekmar Atomx Purge and Trap autosampler, Teldyne/Tekmar Velocity XPT/SOLATek 72 Purge and Trap autosampler.
Prepared and analyzed samples according to EPA methods 5030,5035, 524.2, 8015B and 8021.
Maintained quality control of standards, logbooks, data and outgoing reports. Performed maintenance on GC/MS and GC-FID/PID as needed. Ensured that all testing was performed within project timelines and analytical hold- times
Moore Twining Associates, Inc. – Inorganic Analyst
Performed testing for various wet chemistry methods such as Alkalinity, BOD, EC and pH
Kept laboratory inventory up to date. Ordered any items needed to keep production running smoothly.
Agriculture and Priority Pollutants Laboratories – Metals Analyst and Supervisor Managed sample flow for the metals department.
Monitored quality control guidelines; including revising and updating standard operating procedures with current NELAP, ISO/IEC17025, and DOD QSM requirements. Responsible for ICP-MS, ICP-AES and AA data entry and validation. Responsible for the training and implementation of Initial Demonstration of Capabilities for each technician and analyst.
Performed bench audits.
EPA methods used; 200.7, 200.8, 245.1, 6010B/C, 6020/A, 7470A, 7471B.
Agriculture and Priority Pollutants Laboratories – Extractions Supervisor Maintained open communication with GC analysts and Project Managers. Developed new client specific extraction procedures within EPA guidelines. Maintained documentation for sample integrity.
Ensured that samples were received, recorded and tracked throughout the laboratory. Extraction of various EPA and SW-846 series methods.
- 505, 1311, 1312, 3510C, 3520C, 3550B/C
Agriculture and Priority Pollutants Laboratories – Inorganic Wetlab Analyst/Technician Preparation and analysis of samples by EPA method 300.0 Pesticide % testing.
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Victoria Martinez
Quality Control Manager, Analytical Chemistry Division
At-a-Glance
Over 8 Years of Environmental Laboratory Experience
Responsible for Researching and Implementing New Regulations Author of Multiple Standard of Operating Procedures (SOP) Point of Contact for all Audits and Laboratory Personnel Training
Education
California State University of Fresno – Bachelor of Science in Biology, Minor in Chemistry 2017
Professional Experience
Moore Twining Associates, Inc. – October 2017 to Present
Ms. Martinez has over 7 years of experience in the environmental laboratory industry. She has worked in the past as an Inorganic Supervisor and has many years of bench chemistry experience in metals and inorganics testing. In her current role as QC Manager, Ms. Martinez writes and revises SOPs, audits and trains laboratory personnel, maintains laboratory accreditation, and reviews and approves analytical data.
Moore Twining Associates, Inc – Quality Control Manager Improved the implementation of the PT sample program
Performed internal audits
Created SOPs for auditing analytical software used in the lab Writes corrective action reports
Reviewed and approved reports
Moore Twining Associates, Inc – Inorganic and Metals Chemistry Supervisor Provided supervision of inorganic staff for testing, reporting, training, and TATs Provided training to staff for inorganic and metals testing methods Maintained and troubleshot instruments
Authorized multiple Standard Operating Procedures (SOPs) Performed metals analyses using ICP-OES
Moore Twining Associates, Inc. – Chemist II
Analyzed samples, such as BOD, pH, Total Alkalinity, Cyanides, Metals 200.7, 6010B, STLC Maintained and troubleshot instruments
Developed methods
Ordered supplies needed for analysis of assigned test methods
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Susan Federico
Client Services / Sample Control Manager, Analytical Chemistry Division
At-a-Glance
Over 23 Years of Customer Service Experience
8 years of large client Project Management
Professional Experience
Moore Twining Associates, Inc. – February 2017 to Present
Susan has over 22 years of client services experience in an environmental laboratory. Her key position is to continually act as the liaison between the client and the laboratory to ensure effective communication at all times. Susan is highly skilled in communicating and addressing client needs and acts as the Lead Project Manager and handles multiple intricate contracts that require skill, efficiency, and organization. Susan supervises a team of 5 full-time employees in Sample Control and Client Services departments and trains staff in both departments. Susan ensures that clients are appropriately invoiced, schedules data reporting (WQM, EDT, PDF, etc.), and provides a final review of reports. Susan also instructs classes to the drinking water and wastewater industries on proper sampling techniques and regulatory compliance.
Moore Twining Associates – Client Services
Served as a liaison between the client and the field staff Effectively communicated and organized project objectives, tasks and deadlines Maintained excellent client relationships through understanding and response Coordinated delivery of field sampling kits and courier services Provided final review and approval of analytical reports and invoices Email results and invoices to clients.
Assist clients with questions on invoicing or results as well as take payments for invoices and generate statements.
Creating files and Upload client data to EQUIS website.
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Ralph Delgado
Director of Business Development and Quality Assurance, Analytical Chemistry Division
At-a-Glance
Over 12 Years of Environmental Laboratory Experience
Technical Bid and Proposal Preparation
Implemented Quality Programs and New Industry Water Quality Regulations Supervised a team of 13 Chemists and Laboratory Technicians Author of multiple Standard Operating Procedures (SOPs) Method development experience
Trained as a backup onsite technician for the City of Visalia WRF.
Education
California State University, Fresno – Bachelor of Science in Chemistry, 2013
Professional Experience
Moore Twining Associates, Inc. – May 2013 to Present
Mr. Delgado has over 12 years of experience working in an environmental laboratory. In his current capacity as Director of Business Development and Quality Assurance, Mr. Delgado is responsible for all aspects of new client development and client services including the creation and submission of proposals, bids and quotes. He is responsible for researching all new water quality regulations, the education of staff, and implementing necessary changes. He has experience with programs such as DTSC, UCMR, and AB2370. Mr. Delgado is always available to clientele for consulting and assisting with contract requirement needs.
Moore Twining Associates, Inc – Inorganic and Metals Chemistry Supervisor Served as Inorganic and Metals Department Manager for 5 years. Provided supervision of staff for testing and reporting of organic chemicals for programs such as Title 22 Drinking Water Regs, Total Toxics Rule, AB2370. Implemented quality programs
Supervised a team of 13 Chemists and Laboratory Technicians Ensured that all testing was performed within project timelines and analytical hold-times Provided training to staff for all inorganics and metals testing methods Maintained and troubleshot instruments
Authored multiple Standard Operating Procedures (SOPs) Developed analytical methods
Performed digestion & extraction methods for metals analysis including EPA 200.2, EPA 3010A, EPA 3050B, and CA WET
Performed trace metals analyses using ICP-OES, ICP-MS, and Cold Vapor Atomic Absorption
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Ralph Delgado (cont.)
Director of Business Development and Quality Assurance, Analytical Chemistry Division
Moore Twining Associates, Inc – Inorganic/Semi-Volatile Organic Lab Analyst Performed digestion/extraction methods and analyzed for semi-volatile organics including EPA 504.1, EPA 600/4-81-045, EPA 8015B (Diesel, Jet Fuel, Motor Oil, Stoddard Solvent), EPA 8081, EPA 8082, and EPA 418.1.
Maintained and troubleshot instruments
Performed testing for various wet chemistry methods such as Acidity, Alkalinity, Ammonia, BOD, COD, Dissolved and Suspended Solids, EC, Hexavalent Chromium, LOI, MBAS, Moisture, Oil & Grease, pH, TKN, Total Phosphorus, and Total Volatile Acids Mr. Delgado is also trained as a backup onsite technician for the City of Visalia WRF.
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Dara Vongkhampha
Senior Semi-Volatile Organic Chemist, Analytical Chemistry Division
At-a-Glance
Over 25 Years of Environmental Laboratory Experience
Over 20 Years of Experience in Working with the Public and Meeting Their Needs Author of multiple Standard Operating Procedures (SOPs) Method development experience
Education
California State University, Fresno – Bachelor of Science in Chemistry, 1998
Vientiance Medical School Laos – Physician’s Assistant Certification, 1979
Professional Experience
Moore Twining Associates, Inc. – June 2000 to Present
Mr. Vongkhampha has over 25 years of experience working in an environmental laboratory. In his current capacity as a Senior Semi-Volatile Organic Chemistry Lab Analyst, he performs all aspects of organic testing and data production that is in compliance with analytical time frames and meets all methods and SOP specifications.
Mr. Vongkhampha is currently the primary chemist for the following methods: EPA 515.3, EPA 552.2, EPA 608, EPA 8081, EPA 8082, and EPA 8151. His experience with MTA includes EPA 507, EPA 508, and EPA 8141.
Fresno County Department of Social Services – In Home Service Worker Assisted with in home care of various individuals through social services
Fresno City College – Student Assistant
Aided the Physical Sciences Faulty
Reviewed coursework
World Relief Corporation, Philippine Refugee Processing Center – Medical Aide Provided medical aid and care as directed to refugee population
International Committee for Migration (ICM), Napho Camp, Nakornphanom, Thailand – Midwife Provided child birthing care and follow up
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Humberto Melgoza
Laboratory Manager, Analytical Chemistry Division
At-a-Glance
Over 12 Years of Environmental Laboratory Experience
Over 9 Years of Experience in an Environmental Laboratory Author of Multiple Standard Operating Procedures (SOP) Method Development Experience
Education
California State University, Bakersfield – Bachelor of Science in Chemistry, 2014
Professional Experience
Moore Twining Associates, Inc. – May 2016 to Present
Mr. Melgoza has over 9 years of experience working in an environmental laboratory In his current capacity as the Laboratory Manager, he oversees all analysts in the division to ensure that all testing is being done within project timelines and capacity.
Mr. Melgoza is currently responsible for overseeing several extraction methods for organics analysis including EPA 625 by 3510C-MS /, 8270C by EPA3550B-MS, 525.2 by 3535, 504.1, PCBs by EPA 8082 & EPA 600/4-81-045, TPH by EPA 8015 (Diesel, Motor Oil, Stoddard Solvent), and TRPH by EPA 418.1EPA 200.2, EPA 3010A, EPA 3050B, and CA WET as well as the analysis of Inorganic trace metals using ICP- OES, ICP-MS, and Cold Vapor Atomic Absorption. His experience with MTA also includes 200.2, EPA 3010A, EPA 3050B, and CA WET as well as the analysis of Inorganic trace metals using ICP-OES, ICP- MS, and Cold Vapor Atomic Absorption, Cyanides, TKN, Total Organic Carbon, Total Phosphorus, Ammonia, Nitrate, Nitrite, and Ortho-Phosphate. Mr. Melgoza provides training to staff for all inorganics, metals, organics test methods and is responsible for ensuring that all work lists are completed in a timely fashion and that all analytical hold times are being met in his department.
Halliburton Oil-Field Energy Services – Laboratory Technician ▪ Performed various test to ensure cement additives worked according to design ▪ Analyzed cement strength by use of HCl and HF acids ▪ Calibrated instrumentation and machinery used for testing ▪ Performed methods to detect of sulfur producing bacteria and low-level chemicals in wells and frac water
California State University, Bakersfield – Student Assistant Detection of Amphibian Pathogen Batrachochytrium dendeobatidis in Different Seasons of Several Ponds in the San Joaquin Valley and the Foothills of the Sierra Nevada in California
▪ Performed DNA extractions, gel electrophoresis, PCR reactions, and challenge assays
▪ Investigated the trends of the of Batrachochytrium dendeobatidis in sediment and water samples the Southern San Joaquin Valley, California 168
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Humberto Melgoza (cont.)
Laboratory Manager, Analytical Chemistry Division
Chevron Revs-Up Summer Research Program – Lead Research Student Assistant ▪ Created lesson plans for students
▪ Taught proper laboratory techniques including sample collection, DNA extractions, Gel electrophoresis, and PCR
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Noelle Rebischung
Senior Microbiologist, Analytical Chemistry Division
At-a-Glance
Over 27 Years of Laboratory Experience
Over 23 Years of Experience as a Microbiologist
Implemented Quality Assurance and Control Programs
Primary Microbiologist Point of Contact for Staff and Clients Author of multiple Standard Operating Procedures (SOPs)
Education
University of California, Santa Barbara – Bachelor of Science in Microbiology, 1995
Professional Experience
Moore Twining Associates, Inc. – June 2009 to Present
Ms. Rebischung has over 23 years of experience working in a microbiology lab. In her current capacity as Senior Microbiologist, Ms. Rebischung performs all aspects of microbiological testing and data production that is in compliance with analytical time frames and meets all methods and SOP specifications.
Ms. Rebischung is the Primary Microbiologist on staff and is responsible for training back- up staff and ensuring that all microbiological data is analyzed within hold time parameters and client MCL violation phone calls are all made in a timely fashion.
Sierra Pathology Laboratory / Pathology Associates – Cytotechnologist Prepared slides for analysis
Performed microscopic evaluation of cellular material Assisted in diagnosis of bacterial and fungal infections as well as cancer lesions Performed data entry of all results
Quest Diagnostics Medical Laboratory – Senior Cytotechnologist Operated automated laboratory equipment
Performed Cyto prep tech work
Performed microscopic evaluation of cellular material Assisted in diagnosis of bacterial and fungal infections as well as cancer lesions
Associated Pathologists Laboratories – Cytology Prep Technician / Specimen Processor Prepared cellular medical specimens for evaluation
Operated automated processing equipment
Performed data entry of all specimens into laboratory database Contacted clients to resolve issues related to specimens
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Kegan Adair
Visalia Onsite Technician, Analytical Chemistry Division
At-a-Glance
Over 3 Years of Experience in an Environmental Laboratory
Education
Associates Degree in Chemistry
Professional Experience
Moore Twining Associates, Inc. – August 2022 to Present
Mr. Adair has over 3 years of overall laboratory experience and has been the Visalia Onsite Technician for over 3 years. In his current capacity as an Inorganic Chemistry Lab Technician, he performs all aspects of inorganic testing and data production that is in compliance with analytical time frames and meets all methods and SOP specifications.
Mr. Adair is currently the primary technician at VWWTP for the following methods: Volatile Acids, Alkalinity, pH, COD and TSS. He is also in charge of collecting samples from VWWTP and preparing COCs for transfer to Moore Twining’s Chemistry Division. Mr. Adair is also responsible for data entry of the analytical results into the HACH WIMS database and the general maintenance of laboratory and sampling equipment. In his current capacity as the laboratory technician at VWWTP, he is intimately familiar with all laboratory operations and requirements.
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Keith Mayes, PG
Division Manager, Environmental Services Division
At-a-Glance
28 Years of Experience in Environmental Consulting
California Registered Geologist, No. 7555
Certified Hazardous Waste Site Operator
Certified Hazardous Supervisor
Education
California State University, Fresno – Bachelor of Science in Geological Sciences, 1996
Professional Experience
Moore Twining Associates, Inc. – February 1997 to Present
Keith Mayes possesses more than 28 years of experience in environmental and hydrogeologic assessments, engineering geology, and remedial action investigations. In addition to field experience and exploration, Keith manages an integrated team of geologists, environmental assessors, and technicians who provide a wide variety of environmental services.
Mr. Mayes has conducted direct subsurface investigations at former underground storage tank sites, dry cleaning facilities, bulk petroleum storage sites, landfills, and gas manufacturing plants (GMP). His breadth of experience includes conducting Phase I and II site assessments, feasibility studies, risk assessments, fate and transport studies and modeling, and corrective action planning (in-situ system design and pilot testing) for various constituents of concern. He also has extensive experience in soil and groundwater remediation of petroleum hydrocarbons.
Project Experience
City of Visalia Water Conservation (Treatment) Plant – Visalia, California - Responsible for principal geologist review for quarterly groundwater monitoring of 18 monitoring wells consisting of depth to water measurements; purging and sampling; transportation of samples to lab; and, the preparation of quarterly reports per the Waste Discharge Requirements (WDRs) and Monitoring and Reporting Program (MRP). The reports include a narrative of sampling procedures and groundwater conditions, preparation of tables, graphs and contour maps.
Producers Dairy Foods, Inc., Fresno, California – Moore Twining conducted a Phase II Environmental Site Assessment (ESA) on a Site that was occupied by Producers Dairy Foods, Inc., a manufacture of milk and milk-related products. A Phase I had been conducted a few months prior, in which it was recommended that a soil investigation be conducted, as well as a subsurface investigation around the existing oil/water separator.
Mr. Mayes served as a Project Manager on this project.
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Keith Mayes, PG (cont.)
Division Manager, Environmental Services Division
Circle K Stores, Inc., Various Locations, California – Moore Twining has provided various services on several Circle K Stores and associated car washes throughout the United States, which include (but are not limited to): Phase I Environmental Site Assessments (ESAs), Geotechnical Engineering Investigations, Asbestos Containing Materials and Lead-Based Paints Surveys, Limited Subsurface and Soils Investigations, Construction Inspection and Materials Testing Services, etc. Mr. Mayes has worked with the Environmental Division on many of these projects.
Westside Elementary School District, Five Points, California – This project involved providing environmental consulting services at Westside Elementary School in Five Points, California. Moore Twining conducted excavation oversight, soil sampling, one groundwater monitoring event, and reporting in the vicinity of the underground storage tank release area. For this project, Mr. Mayes served as a Project Manager.
City of Sanger Quarterly Sampling and Analysis of Groundwater – Sanger, California – From 2013-2016, Mr. Mayes served as Project Manager during the quarterly sampling and analysis of groundwater for the City of Sanger Wastewater Treatment Facility (WWTF) in Sanger, California. The WWTF has two parallel treatment ponds to treat domestic and industrial water separately.
Red Triangle Oil Facility - LUST Site, Fresno, California – Mr. Mayes served as the Project Manager for the assessment of Petroleum Product Constituents (PPC)-impacted soil and groundwater. Delineated the PPCimpacted groundwater and its impact on the drinking water wells in the area. Installed monitoring wells, soil vapor extraction (SVE) wells, air sparge (AS) wells. Performed SVE pilot study to evaluate the feasibility of using the SVE technology to remediate the impacted soil. Project received regulatory closure in 2013.
City of Galt Wastewater Treatment Plant – Galt, California - Responsible for professional geologist review for quarterly groundwater monitoring of eight monitoring wells consisting of depth to water measurements; purging and sampling; transportation of samples to lab; and, the preparation of quarterly reports per the WDRs and MRP. The reports include a narrative of sampling procedures and groundwater conditions, preparation of tables, graphs and contour maps.
California Regional Water Quality Control Board (CRWQCB) – Porterville, California - Project Manager of soil and groundwater assessment of a leaking UST site under a contract with the CRWQCB. Responsible for routine groundwater monitoring, the installation, operation, and evaluation of soil vapor extraction (SVE) pilot test, soil gas sampling, and preparing a corrective action plan.
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Sara Bloom, PG
Phase I Project Manager, Environmental Services Division
At-a-Glance
Over 20 Years of Experience
Bachelor’s degree Geology – Central Washington University Certified Hazardous Waste Site Operator
Certified Hazardous Waste Site Supervisor
Education
Central Washington University – Bachelor of Science in Geology, 2000
Professional Experience
Moore Twining Associates, Inc. – March 2022 to Present
City of Visalia Water Conservation (Treatment) Plant – Visalia, CA - Responsible for overseeing and preparing quarterly groundwater monitoring activities for the 18 wells within the monitoring well network. Activities consisted of depth to water measurements; purging and sampling of wells; transportation of samples to lab; and, the preparation of quarterly reports per the Waste Discharge Requirements (WDRs) and Monitoring and Reporting Program (MRP). The reports include a narrative of sampling procedures and groundwater conditions, preparation of tables, graphs and contour maps.
Kirkwood Plaza – Campbell, CA - Project Geologist - Conducted site investigations to assess the extent of chlorinated solvent impacted soil, soil vapor and groundwater at a strip mall in association with a former dry cleaner. Installed monitoring wells, nested soil- vapor probes, soil vapor extraction (SVE) wells, and SVE soil remediation system, and performing ongoing remediation of impacted soil and groundwater, using SVE system.
Moss Bros, Inc – LUST site – Perris, CA - Project Geologist- Assessment of Petroleum Product Constituents (PPC)-impacted soil and groundwater. Delineated PPC-impacted groundwater in the area by the installation and routine sampling of groundwater monitoring wells. In addition to monitoring wells, installed soil vapor extraction (SVE) wells, air sparge (AS) wells. Performed an SVE and AS pilot study to evaluate the feasibility of using the SVE and AS technology to remediate the impacted soil and groundwater.
Installed, managed, and reported on the SVE and AS remedial system activities at the site
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Sara Bloom (cont.)
Phase I Project Manager, Environmental Services Division
Barrel Ten Quarter Circle, Inc. – Escalon, CA - Responsible for overseeing and preparing monthly effluent sampling/reporting and quarterly groundwater monitoring/reporting of seven monitoring wells consisting of monthly effluent sampling; depth to water measurements; purging and sampling; transportation of samples to lab; and, the preparation of monthly/quarterly reports per the WDRs and MRP. The reports include a narrative of sampling procedures, effluent limitations, loading rates, preparation of tables, graphs and contour maps, and calculation of monthly loading rates. 175
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Joe Clark
Sampling Technician, Environmental Services Division
At-a-Glance
Bachelor’s degree, Geology – University of Nevada, Reno, NV Certified Hazardous Waste Site Operator
Education
University of Nevada, Reno – Bachelor of Science in Geology, 2014
Professional Experience
Moore Twining Associates, Inc. – February 2018 to Present
Mr. Clark has been working in the environmental field for more than 7 year. He currently conducts monitoring and sampling activities at several Central Valley wineries, wastewater treatment plants, and landfills. His responsibilities generally include the collection of groundwater, process wastewater effluent, and disposal field soil samples.
The sample data is presented in monthly, quarterly, and annual monitoring reports for adherence to the clients Wastewater Discharge Requirements and Monitoring and Reporting Programs.
His experience includes groundwater sampling, storm water monitoring, drilling, soil logging, soil sampling, and remediation system operation and maintenance. Mr. Clark is responsible for following strict chain of custody procedures and Moore Twining standard operating procedures. Mr. Clark will assist as a Sampling Technician for the Environmental Services portion of this contract.
Project Experience
UPS Stormwater Monitoring (2018 – present) – Field Technician – Collect samples of storm water discharge for visual observation and laboratory analysis. Monitor weather conditions and mobilize for qualifying storm events. During each sampling event complete a photo log and a sampling observation log.
County of Tulare, Solid Waste Department (2018 – present) – Field Technician – Responsible for performing semi-annual groundwater sampling of up to 186 monitoring wells across 9 different sites using low flow sampling techniques. Careful monitoring to ensure that all analytical requirements are met for each monitoring well as per the Waste Discharge Requirements.
The Wine Group (2018 – present) – Field Technician – Waste Discharge Requirements compliance services for seven wineries throughout the Central Valley. Responsible for collecting effluent samples, source water samples, disposal area soil samples, and groundwater samples, all while following decontamination protocols to preserve sample integrity. Assisting in preparing the monthly, quarterly and annual reports. 176
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Subcontracting
Moore Twining will be using a rather limited number of subcontract laboratories to perform the analyses requested in this RFP. The total anticipated subcontract amount for this RFP is expected to be approximately 4.5% and is primarily associated with the required specialty Microbiological testing for Biosolids Sampling and Analysis. In the event that Moore Twining staff determines it would be advantageous to the City to subcontract an analysis that is primary performed in-house (e.g. meeting hold times in the event of instrument failure, achieving a desired MDL/RL that is beyond standard industry capabilities, etc.), the laboratory will inform the City and obtain written approval prior to shipment of the samples from Moore Twining to the subcontractor.
Firm information for all proposed subcontract laboratories is provided below and the subcontracted analyses are clearly identified and noted in the Proposal Fees Form which has been submitted by Moore Twining under a separate, sealed cover. It should be noted that Moore Twining has a good working relationship with IEH-BioVir Laboratories, Eurofins Calscience, and Eurofins TestAmerica – West Sacramento.
Subcontract Firm Information
Firm Name McCampbell Analytical, Inc.
Address 1534 Willow Passs Rd, Pittsburg, CA 94565
Telephone Number (925) 252-9262
Contact Name Ana Venegas
Email Address [email protected]
ELAP Certificate Number 1644
Firm Name Eurofins Calscience, LLC
Address 7440 Lincoln Way, Garden Grove, CA 92841
Telephone Number (714) 895-5494
Direct Number (657) 210-6362
Contact Name Jennifer Moffatt
Email Address [email protected]
ELAP Certificate Number 2944
Firm Name WECK Laboratories
Address 14859 Clark Avenue, City of Industry, CA 91745
Telephone Number (626) 336-2139
Contact Name Ryan Gasio
Email Address [email protected]
ELAP Certificate Number 1132
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2. Related Experience
Fresno County Special Districts
Fresno, California
Key Features
Analytical Testing of all Drinking Water and Wastewater Tests by our ELAP Certified
Laboratory.
Electronic Data Reporting to the State for Drinking Water compliance. Assigned Laboratory Project Manager to assist in all areas. Emergency Weekend Lab Services as required
Client Description
The Department of Public Works and Planning administers 129 County special districts through its Special District Administration section within its Resources Division. These 129 districts serve more than 30,000 residents throughout the unincorporated area of Fresno County.
Special Districts have 39 County Service Areas, 6 Waterworks Districts, 5 Maintenance Districts, 1 Highway Lighting District, and 78 Road District Zones of Benefit.
Special District’s staff operate 22 community water systems and 12 community wastewater systems that cover a 100-mile radius. Staff also provide direct water and wastewater services to approximately 7,262 residents within Fresno County and process approximately 2.1 million gallons of potable water daily to these residents.
Project Description
Moore Twining Associates, Inc has been contracted to provide analytical testing services to Fresno County Special Districts for over a decade. Moore Twining provides all the drinking water and wastewater testing as required by the 22 community water systems and wastewater systems within the Special Districts jurisdiction. Moore Twining receives samples daily from the County’s multiple samplers and performs all the analytical testing within stringent timeframes to ensure regulatory compliance with both SWRCB and the CRWQCB. All analytical data is sent electronically to the State for drinking water compliance and is sent in both a .pdf format and a customized Excel format to the client for easy upload into their Water Quality Monitoring system.
Actual Cost vs. Estimated Cost
Moore Twining is routinely within 5% of estimated costs. Deviations from the cost estimate are due to a request for additional services or a change in scope for the project which are approved by the client in writing prior to work performed. Line item costs are maintained throughout the duration of the contracts.
Status of Completion
This project is ongoing as services for regulatory compliance are required on a reoccurring basis.
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Client Reference
Antonio Salinas
General Manager/Bulk Operations
2220 Tulare St 6th Floor
Fresno, CA 93721
(559) 994-4467
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City of Sanger Water Department
Sanger, California
Key Features
Sample container preparation, and courier service semi-weekly to the City of Sanger sites.
Analytical Testing of all Drinking Water and Wastewater Tests by our ELAP Certified Laboratory.
Electronic Data Reporting to the SWRCB WQM program for Drinking Water compliance.
Assigned Laboratory Project Manager to assist in all areas.
Client Description
In 1890, J.S. Filloon built Sanger's first water works, consisting of a boiler room, pump house and water tower. In 1896, Frank Kummeth took over the operation of the water system and operated it until 1914 when the water works was purchased by the City for $8,000.
Later a steel tower and water tank were erected at Fifth Street and Academy Ave.
Ground Water was and is the sole water supply for the City. The Kings River recharges the groundwater, along with runoff from the foothills, which has been sufficient to meet the needs of the area. The City has eight wells and two above ground storage tanks, which supply water through a water distribution system consisting of 4-, 6-, 8-, 10- and 12-inch diameter water mains. The City is capable of producing 14,458 acre- feet of water per year from eight wells, with an average depth of 235 feet. The current demand is 5,364 acre- feet of water per year. The City operates four granular activated carbon water treatment plants to remove dibromochloropropane (DBCP). The water from the water treatment plants and other City wells are chlorinated prior to deliver to our customers.
The water meets all State and Federal requirements. The water system is monitored on a 24-hour basis for pressure and flow in the water distribution system through an alarm monitoring system.
Project Description
Moore Twining Associates, Inc has been retained since 2010 to provide all the analytical testing for the City of Sanger’s Drinking Water and Wastewater regulatory needs. This includes providing courier service to the City two times a week. Moore Twining Associates provides all the analytical testing and sends the drinking water data to the State electronically using Electronic Data Transfer. All data is delivered to the client in a signed .pdf format.
Actual Cost vs. Estimated Cost
Moore Twining is routinely within 5% of estimated costs. Deviations from the cost estimate are due to a request for additional services or a change in scope for the project which are approved by the client in writing prior to work performed. Line item costs are maintained throughout the duration of the contracts.
Status of Completion
This project is ongoing as services for regulatory compliance are required on a reoccurring basis.
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Client Reference
Sylvester Perez
City of Sanger
1700 7th Street
Sanger, CA. 93657
(209) 704-2210
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Tulare County Solid Waste Division
Tulare, California
Key Features
Pre-cleaned sample container preparation, preservation, and semi-weekly courier service to Tulare County Solid Waste Division (TCSWD) facilities in accordance with EPA, SWRCB, and ELAP requirements.
Comprehensive analytical testing of groundwater, leachate, stormwater, landfill gas condensate, and wastewater matrices performed by our ELAP-certified laboratory, utilizing approved EPA, Standard Methods, and SW-846 protocols. Electronic Data Deliverables (EDD) formatted for GeoTracker and other regulatory platforms, including full QA/QC validation and chain-of-custody documentation for State and Regional Water Board compliance.
Dedicated Laboratory Project Manager responsible for technical oversight, coordination of sampling events, data review, regulatory submittals, and communication with County and consultant engineering teams.
Client Description
The Tulare County Solid Waste Division manages the County’s integrated solid waste system, including the operation, monitoring, and long-term maintenance of active and closed Class III municipal solid waste landfills. These facilities include engineered composite liners, leachate collection and removal systems (LCRS), landfill gas management systems, and multi-well groundwater monitoring networks constructed to meet Subtitle D and Title 27 regulatory requirements.
TCSWD’s environmental monitoring programs support compliance with Waste Discharge Requirements (WDRs), Monitoring and Reporting Programs (MRPs), National Pollutant Discharge Elimination System (NPDES) permits where applicable, and Statewide General Orders. Groundwater, surface water, leachate, and gas condensate monitoring are performed regularly to evaluate potential impacts to beneficial uses within the region’s underlying groundwater basins.
The Division’s commitment to continuous improvement has resulted in several infrastructure upgrades, including expansion of lined disposal modules, enhanced site drainage controls, and modernized environmental monitoring systems to ensure ongoing protection of groundwater quality, air quality, and surrounding communities.
Project Details
Since 1995, our firm has provided long-term laboratory analytical services and sampling support for TCSWD’s regulatory monitoring programs. Our scope includes the preparation and provision of certified pre-preserved sample containers, coordination and execution of routine sample pick-ups, and full-scope analytical testing for all required Title 27, Subtitle D, and WDR parameters.
Our laboratory performs a complete range of inorganic and organic analyses, including metals (via EPA 200 series), VOCs and SVOCs (EPA 8260/8270), general minerals, TDS/EC, nutrients, field parameters, and emerging analytes as required by updated monitoring programs. All results undergo internal QA/QC validation consistent with ELAP standards, and final deliverables are provided in both PDF and GeoTracker-compliant EDF formats. 182
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We work closely with County staff, site operators, and engineering consultants to ensure adherence to sampling schedules, MRP requirements, data deliverable deadlines, and any updated regulatory directives from the Regional Water Quality Control Board. Through nearly three decades of reliable performance, we have supported TCSWD in maintaining continuous compliance for both active and closed landfill units and ensuring protection of groundwater resources.
Actual Cost vs. Estimated Cost
Moore Twining is routinely within 5% of estimated costs. Deviations from the cost estimate are due to a request for additional services or a change in scope for the project which are approved by the client in writing prior to work performed. Line item costs are maintained throughout the duration of the contracts.
Status of Completion
This project is ongoing as services for regulatory compliance are required on a reoccurring basis.
Client Reference
Jonah Trevino
Tulare County Solid Waste Division
5961 S. Mooney Blvd.
(209) 624-7197
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D. Proposed Fee Structure and Schedules
Proposed Fee Structure
Moore Twining has submitted a proposed fee structure under a separate, sealed cover as requested by the City. The Proposal Fees Form provided by the City was completed to determine a total bid/proposal amount.
Invoicing
Moore Twining will coordinate with City staff to develop a weekly invoice format for services rendered by the Analytical Chemistry Division. The invoice will contain the following:
Date of Analysis/Analyses/Service
Quantity of Analyses/Hours/etc. Performed
Analysis/Description (Analysis and Chain of Custody Number)/Service Unit Cost
Extended Cost
Invoice Total
Environmental Services (e.g. Groundwater Monitoring, Biosolids Sampling and Analysis) will be invoiced separately upon completion of the requested task. The Analytical Services associated with the Groundwater Monitoring and Biosolids Sampling and Analysis will be itemized and included with the Environmental Services Division invoice.
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E. Conflict of Interest
It should be noted that Moore Twining has no actual, apparent, direct or indirect, or potential conflicts of interest that may exist with respect to the firm, management, or employees of the firm or other persons relative to the services to be provided under the agreement to be awarded pursuant to this RFP.
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F. Attachments to be Submitted with Proposal
The following documents have been completed, signed, and submitted by Moore Twining as requested by this RFP:
Non-Collusion Affidavit
Workers’ Compensation Insurance Certificate
Equal Employment Opportunity Compliance Certificate
Americans with Disabilities Act Compliance Certificate
Ownership Disclosure and California Levine Act Statement
Drug Free Workplace Certificate
Iran Contracting Act Certificate
Addendum 1 & 2
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Danielle Abrames
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Danielle Abrames
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Danielle Abrames
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Danielle Abrames
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Danielle Abrames
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Annual Contract for Analytical Laboratory Services
Addendum #1 Page 1 of 1
City of Visalia Purchasing Division
707 W. Acequia Avenue
Visalia, CA 93291
(559)713-4334
[email protected]
CITY OF VISALIA, CA
REQUEST FOR PROPOSALS RFP No. 24-25-32
ANNUAL CONTRACT FOR ANALYTICAL LABORATORY SERVICES
ADDENDUM NO. 1
Issued: Tuesday, November 4, 2025
Proposals Due: THURSDAY, NOVEMER 20, 2025 AT 3:00PM
Addendum is being issued to extend the submittal deadline. This addendum becomes part of the RFP 24-25-32 document and must be signed and submitted with proposal.
ITEM 1: EXTENSION OF SUBMITTAL DEADLINE
Staff is formulating responses to questions received; therefore, it is necessary to extend the deadline for proposal submission.
Submittals are now due on Thursday, November 20, 2025 at 3:00 PM.
ITEM 2: QUESTIONS/RESPONSES
Addendum #2 will address questions received and will be issued as soon as it is available.
END OF ADDENDUM NO. 1
/s/ Purchasing Division
(559) 713-4334
Respondent to sign and submit with Proposal
Firm: Date:
By: Respondent’s Signature
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Addendum #2 Page 1 of 3
City of Visalia Purchasing Division
707 W. Acequia Avenue
Visalia, CA 93291
(559)713-4334
[email protected]
CITY OF VISALIA, CA
REQUEST FOR PROPOSALS RFP No. 24-25-32
ANNUAL CONTRACT FOR ANALYTICAL LABORATORY SERVICES
ADDENDUM NO. 2
Issued: Monday, November 10, 2025
Proposals Due: THURSDAY, NOVEMER 20, 2025 AT 3:00 PM
Addendum is being issued to provide responses to questions. This addendum becomes part of the RFP 24-25-32 document and must be signed and submitted with proposal.
ITEM 1: QUESTIONS/RESPONSES
Q1: I have looked over the ‘proposal fees form’, but don’t see any line items for misc/add-on items. How should these costs be included in the bid? Or should they be submitted at a later time, separately? R1: Attached is a revised proposal fees form with a miscellaneous section that can be used to include any additional fees not listed on the form (Attachment 1). All proposed fees must be included at the time of submitting your proposal.
As a reminder, proposed fees must be in a separate seal cover and submitted with your proposal.
Q2: Who is the incumbent laboratory?
R2: Moore Twining
Q3: Are you able to provide current pricing for this contract? R3: The current contract is not to exceed $300,000 annually based on the Contractor’s stated prices. Attached are the rates received in 2020 (Attachment 2) and the current sample analyses rates (Attachment 3).
Q4: How many hours are typically worked by the onsite analyst? R4: The analyst onsite typically works 3-4 hours a day. Monday through Friday.
Q5: Are sample collections and pickups required seven days a week? R5: Sample collections and pickups are 7 days a week.
Q5a: If so, historically, what time have weekend collections and pickups occurred? R5a: Historically, samples have been picked up right around 9am Saturdays and Sundays.
Q5b: If so, how many samples are typically collected on weekends? R5b: Two Coliform samples are picked up each Saturday and Sunday.
Q5c: If so, what methods are typically required on weekends? R5c: Coliform analysis is the only analysis requested on weekends as of now. We are considering starting sampling for surcharge on the weekends in the future as well.
Q6: For Item O. under B. Analytical Result Reports, do you need the reviewer’s name per method? R6: Yes
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RFP 24-25-32
Annual Contract for Analytical Laboratory Services
Addendum #2 Page 2 of 3
Q7: Which wells, if any, have dedicated pumps?
R7: None
Q8: Can you please provide a clean version of Table 1 within Attachment C - Sample Report for Ground Water Monitoring, OR provide the well details (total well depth, screened interval, etc.)? R8: See Attachment 4 – Table 1 Sample Report for Ground Water Monitoring
Q9: Is pond sampling required?
R9: Pond sampling is not required.
Q10: Is source water sampling required?
R10: Source water sampling is not required.
Q11: As discussed during the on-site visit, can you please provide the daily sample testing cheat sheet for lab technicians?
R11: See Attachment 5 – Lab Daily Tasks
Q12: Will the lab technician be trained on analyses, instrument usage, data entry of any kind? R12: The task of hiring and training the lab technician is the responsibility of the contracted lab.
Q13: Is Trifluralin a required compound via 8081?
R13: Any EPA approved method can be used.
Q14: Is the onsite lab technician only going to do the COD test for in processes? R14: Yes
Q15: Do you have the burner to do the COD test in the lab? R15: Yes
Q16: What if there is no lab within 75 miles from the WRF? Are we not allowed to send out samples passed the 75 miles radius?
R16: Our main concern is the ability to have samples analyzed within their hold time and receiving the results in time to prepare our quarterly and annual reports. For more specialized analyses such as priority pollutants, general mineral, or Class B biosolids sampling, we understand the need and will allow samples to be sent out passed the 75-mile radius. We cannot allow this for our regular daily and weekly sampling of plant influent/effluent.
Q17: The proposal requested 351.2 and 350.1 ammonia for elap certified for standard methods. Would SM 4500 series be acceptable?
R17: Yes
Q18: Is the data entry done daily?
R18: Yes
Q19: What data needs to be entered daily?
R19: See Attachment 6 – Lab Daily Entry Sheet
Q20: How many people work in the lab?
R20: One
Q21: How many samples are done in a day?
R21: See Attachment 5 – Lab Daily Tasks
Q22: Is a computer and printer provided on-site?
R22: Yes
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RFP 24-25-32
Annual Contract for Analytical Laboratory Services
Addendum #2 Page 3 of 3
END OF ADDENDUM NO. 2
/s/ Purchasing Division
(559) 713-4334
Respondent to sign and submit with Proposal
Firm: Date:
By: Respondent’s Signature
Attachments:
1. Revised Attachment E – Proposal Fees Form
2. 2020 Rates
3. Current Sample Analyses Rates
4. Table 1 - Sample Report for Ground Water Monitoring
5. Lab Daily Tasks
6. Lab Daily Entry Sheet
197
MOORE TWINING ASSOCIATES, INC.
RFP NO. 19-20-14 ANNUAL CONTRACT FOR ANALYTICAL SERVICES G. Closing
We sincerely welcome the opportunity to provide you with our superior analytical and client services. We have been providing chemistry testing to the public since 1898 and have provided services to many of our municipality clientele for over 70 years. We would welcome the opportunity to work with the City of Visalia and assist you in meeting your analytical requirements in the most cost-effective manner. Thank you again for taking the time to review our proposal and please let us know if you have any questions or if there is any additional information that we can provide to assist you in making a decision.
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Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 25-0660 Agenda Date: 2/17/2026 Agenda #: 7.
Agenda Item Wording:
Approve a contract extension with Aspen Rentals - Authorize the City Manager to approve a 1- year extension to the existing agreement with Aspen Rentals in the amount of $170,000 for the rental of a belt filter press at the Visalia Water Reclamation Facility and the transfer of $170,000 within the Wastewater Fund.
Agenda Date: 02/17/2026
Prepared by:
Ben Litwack, Public Works Manager, 559-713-4671, [email protected] Nick Bartsch, Public Works Director, 559-713-4052, [email protected] Department Recommendation: Staff recommends that the City Council authorize the City Manager to approve a 1-year extension to the existing agreement with Aspen Rentals in the amount of $170,000 for the rental of a belt filter press at the Visalia Water Reclamation Facility and the transfer of $170,000 within the Wastewater Fund.
Summary:
Approval of this item will extend the current belt filter press rental agreement with Aspen Rentals for one additional year to ensure adequate biosolids dewatering capacity at the Water Reclamation Facility while the solids handling improvement project, including installation of a third screw press, is completed.
Background Discussion:
In February 2024, City Council authorized an emergency contract C24069 with Aspen Rentals for a 24-month rental of a portable belt filter press to supplement the Water Reclamation Facility’sexisting biosolids dewatering capacity. The belt filter press has since become a critical component of WRF operations, providing redundancy, alleviating strain on the two permanently installed screw presses, and allowing staff to perform necessary preventative maintenance.
The WRF continues to experience elevated solids loading, and the two existing screw presses operate continuously to meet current demand. Discontinuation of the belt filter press prior to installation of a third permanent screw press would significantly increase the risk of biosolids backups, equipment failures, and potential regulatory non-compliance.
The City is currently implementing the solids handling improvement project, which includes installation of a third screw press to address long-term dewatering needs. Construction and installation are anticipated during the project timeline; however, until that work is complete, continued use of the belt filter press is necessary to maintain reliable and compliant operations.
The existing agreement with Aspen Rentals allows for annual renewals, and Aspen Rentals has confirmed that pricing will be maintained for an additional year. Renewing the current agreement Visalia City Council Printed on 2/11/2026Page 1 of 2
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File #: 25-0660 Agenda Date: 2/17/2026 Agenda #: 7.
confirmed that pricing will be maintained for an additional year. Renewing the current agreement avoids service interruptions, remobilization costs, and procurement delays during a critical operational period.
Staff explored the feasibility of purchasing the rented belt filter press from Aspen Rentals as a potential cost-saving measure. Aspen Rentals indicated that a buyout option was not available.
Aspen Rentals offered to provide a quote for a new belt filter press similar to the unit currently in service; however, the estimated cost would be approximately $785,000, which significantly exceeds the total amount the City would pay over the three-year rental period. Additionally, there is no forecasted need for the equipment once the ongoing solids handling project is completed. As a result, continued rental under the existing agreement remains the most practical and cost-effective approach until the third screw press is installed.
Fiscal Impact including annual maintenance and operating costs: The current contract number is C24069. The one-year renewal is based on the existing rental rate of $13,475 per month, for an estimated annual cost of $161,700. Staff is requesting authorization for an amount not to exceed $170,000 to account for minor cost fluctuations or incidental expenses. To fund this extension, $170,000 will need to be transferred from within the Wastewater Fund (431) from CP9768 to EQ0234 Prior Council Action:
February 5, 2024: Approved a 2-year agreement with Aspen Rentals in the amount of $349,868.
Alternatives: N/A
Recommended Motion (and Alternative Motions if expected):
I move to authorize the City Manager to approve a 1-year extension to the existing agreement with Aspen Rentals in the amount of $170,000 for the rental of a belt filter press at the Visalia Water Reclamation Facility and the transfer of $170,000 within the Wastewater Fund.
Environmental Assessment Status: N/A
CEQA Review: N/A
Deadline for Action: 02/17/2026
Attachments: Rental Agreement
Strategic Goal: Indicates which City Strategic Goal(s) this item supports. Check all that apply. ☐
Economic
Vitality
☐
Organizational
Excellence
☐
Fiscal
Strength
☒
Infrastructure &
Growth
☐
Quality of
Life
Visalia City Council Printed on 2/11/2026Page 2 of 2
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Company: City of Visalia CA
Project: Wastewater Treatment Plant Dewatering
Location: 7579 Ave 288, Visalia, CA 93277
Date: 1/24/2024
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Ben Litwack 25-1126-01
City of Visalia CA 11/26/24
[email protected] (559) 713-4671 – Mobile
2.2M Belt Filter Press – Visalia CA
Aspen Rentals, Inc. is a Texas Corporation that provides the highest quality wastewater equipment designed to comply with all industrial plant safety standards in the U.S. and Canada. Thank you for the opportunity to earn your business.
Per your request, our team has put together the following quote for your review. This proposal includes:
• Monthly equipment rentals rates as well as rates for ancillary equipment • Rates for experienced, “Sludge Dewatering Technicians” to assist you onsite during your dewatering project, should you need it.
• Included are our transportation rates, so you may have this option as well. • All equipment specified in this proposal is subject to availability.
Regarding sludge sampling: A 2- liter (or larger) sample may be sent to our facility for testing at the following address or you may visit our webpage at www.aspen-rentals.com/samples/ for further instruction. Please mail polymer samples to:
Aspen Rentals
Attn: Polymer Testing
23603 N. Highway 288
Angleton, TX. 77515
Once you have had the opportunity to look it over, please feel free to call me (979) 864-3990 with any questions, concerns, or additional needs. I look forward to working with you to ensure a professional and successful project.
Kind Regards,
Mark Varner
979-864-3990
979-341-3923 - Mobile
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Example of a 2.2M belt press that may be Skid mounted or Trailer mounted
ASH1005 2.2 M Ashbrook
• Extended Gravity Zone
• Large, air-conditioned control room
• Pumps and press have electronic VFD controls
• Automated emulsion Polymer make down system
• Trailer: Year – 1998, Make/Model-Great Dane/UT,
• 11′ 6″ Wide x 49′ Long
• Weight: 49,000 lbs.
• VIN#- 1UYTS2531WA628708
• License Plate- 195B144
Utility and Power Requirements below:
The belt press units come with an automated flash bending polymer unit, sludge feed pump, VFD electronic controls and control room and a sludge discharge auger. The press will require a 480 three phase, 100-amp breaker power supply although continuous usage is about 75 amps. The control rooms are heated and air - conditioned.
Water requirements are fresh water at 100gpm and 45 up psi. Hoses for sludge feed are available upon request. **Alternative units can be a combination of SKID MOUNTED 2.2 Meter Belt Presses that are complete with everything above but the control room**
Note: Belts will be in good condition. Parts will be shipped; installation of parts and maintenance of the press are the responsibility of the renter. Techs are available for repairs if needed.
At Lessee’s request, an additional replacement set of belts may be shipped with Belt Press at a cost of $5,800. If belts are returned unused, cost will be refunded less a restocking fee of 20%. 221
Rental Equipment Pricing
The prices below are based on a 2 year rental as described under the below conditions and responsibilities are as follows. 24 hours per day usage at these prices.**Rental Prices are portal to portal
1. 2.2-meter skid or trailer mounted belt press
Up to 24 -hour day operation (month to month). After the initial 30 days, the rate will be prorated (divide by 30) until the day the press is returned. ***Rental rates are billed portal to portal
13,475.00/mo -2 Years
2. Belt press technician- Based on Aspen Rental’s Hourly Rate (work, stand by, and travel)
This includes all hotel, per diem, truck (airline not included and billed out cost + 20%). Minimum 3- 5 days is usually requested for operational training of crew. Hours worked over 12- hour days will be billed at $135.00/Hr. Adjustments will be made to the daily wage i f Aspen Rentals is required to pay prevailing wage.
2 Days + 1 Travel Day to
Jobsite and 1 Travel Day
Returning
(4 days @) $1,400/Day
(Min12-hour Day)
4. Approximate Transportation
Aspen Rentals will bill ACTUAL INVOICE + 20% once received. (Customer may arrange their own transportation to save 3rd party markup costs.) The quote for transportation is for proposal purposes only. Actual transportation will vary depending on market pricing, availability, and fuel costs. We will obtain an actual transportation bid once we get to the contract stage.
$10,434.00 Each way
On an extended rental the price
may vary on demobilization
because of freight cost in future.
Ancillary Equipment may be rented at an additional cost Lessee will be responsible for all state and local Tax.
Maintenance Items
Electrical parts, press parts, and motors will be shipped overnight to be installed by your maintenance personnel.
The price for the rental does not include the following:
• Belts or rubber seals damaged or worn.
• Lobes on the sludge pump if worn.
• Items damaged by client operations including breaking rollers.
Cleaning Fee
A cleaning fee up to $2,500 per press can be charged in the event that Aspen has to clean the equipment after rental.
Setup
Our sludge dewatering technician will require a forklift and some labor for setup. An electrician may be required depending on electrical availability at the site location.
First Months Rent
First months rent and mobilization are billed on Mobilization
Terms of Payment
Upon receiving monthly billing for the equipment, the customer is to pay all invoices NET 30. 222
Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 25-0662 Agenda Date: 2/17/2026 Agenda #: 8.
Agenda Item Wording:
Visalia Convention and Visitors Bureau Agreement - Authorize the City Manager to negotiate and enter into a professional services agreement with the Visalia Convention and Visitors Bureau for convention sales and tourism marketing services for the 2026 calendar year up to $361,049, in addition to $189,912 for services provided without an agreement for the 2025 calendar year, for a total amount not to exceed $550,961.
Agenda Date: 2/17/2026
Submitting Department: Administration
Prepared by:
John Lollis, Assistant City Manager, [email protected], (559)713-4323 Department Recommendation:
Staff recommends that the City Council authorize the City Manager to negotiate and enter into an agreement with the Visalia Convention and Visitors Bureau for January 1, 2026 - December 31, 2026 for a contracted amount of up to $361,049, in addition to $189,912 for services provided without an agreement for the 2025 calendar year, for a total amount not to exceed amount of $550,961.
Summary:
Consideration of the City’scontinued agreement with the Visalia Convention and Visitors Bureau (CVB) for convention and tourism marketing services for the 2026 calendar year and services provided without an agreement for the 2025 calendar year.
Background Discussion:
The CVB has provided convention and tourism marketing services for the City since 2004. The CVB’stourism marketing efforts have significantly increased in the past couple of years with the implementation of a Tourism Marketing District (TMD) that the CVB administers by a separate and independent Memorandum of Understanding that generates over $700,000 a year specifically for tourism marketing and destination development.
Convention sales and tourism marketing has served as the cornerstone of the scope and services identified within the agreement and is defined within Exhibit A (attached), which the City has historically considered its agreement with the CVB to be allocated sixty percent (60%) in support of convention sales and forty percent (40%) toward tourism marketing. During the 2023 calendar year, the CVB established an ad hoc committee to review and propose to the CVB Board of Directors revisions and metrics to be tracked and presented back to the City for establishment of a “returnon investment” for the approximate $360,000 that has been contracted to the CVB. Due to staff changes in both organizations at that time, these discussions were discontinued and the previous contract was extended for one (1) year in 2024 based on the 2023 service requirements. The CVB reported that there were six (6) groups booked during 2024 that were CVB generated leads (1,541 Visalia City Council Printed on 2/13/2026Page 1 of 3
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File #: 25-0662 Agenda Date: 2/17/2026 Agenda #: 8.
reported that there were six (6) groups booked during 2024 that were CVB generated leads (1,541 new hotel room nights), nine (9) groups booked during 2025 (2,205 new room nights) and nine (9) group contracts currently proposed (28,930 new room nights).
The prior agreement with the CVB called to produce at least 7,300 (2023) new room nights through either convention or tourism confirmed sales, and to assist with at least 2,000 (2023) new room nights where the CVB was not the lead generator. In 2023, the CVB reported it produced 1,995 new room nights (27%) as the lead generator, and 3,210 new room nights in 2024 (44%), and 1,541 new room nights in 2025 (21%). The agreement for 2024 remained consistent in both reimbursement and required convention sales figures as stated for 2023. As required in the contract, the CVB provided City staff with a final 2024 year-end report in May 2025. Given the delay in the final 2024 year-end report, the consideration of an agreement for 2025 was also delayed and subject for retrospective consideration.
City staff received the enclosed correspondence from the CVB in January, requesting full funding of $361,049 retrospectively for the 2025 calendar year, and an increase to $371,830 for the 2026 calendar year to reflect a three percent (3%) increase.
City staff has expressed concern to the CVB of the continued shortfall of meeting agreement convention sales goals for the 2023 and 2024 calendar years, with the same result in the 2025 calendar year without an agreement. City staff proposes to compensate the CVB for its tourism marketing services for 2025 in the amount of $189,912 in consideration of the historical forty percent (40%) of the annual agreement amount of $361,049 ($144,420), and $45,492 for convention sales in consideration of meeting twenty-one percent (21%) of the previously established new room nights sales goal.
A one-year agreement is recommended to allow the City and CVB to adjust the revisions and metrics that will be tracked for performance, returning to the City Council at the end of 2026 for consideration of a one or two-year agreement that would cover 2027 and/or 2028. City staff has met with a designated CVB Board subcommittee and recommend the following for the 2026 calendar year only:
1. CVB to hire a dedicated, qualified convention sales position;
2. Reduce new room nights booked goal to 3,500 for 2026 only;
3. Maintain new room nights assisted booked goal of 2,000 (not a city-wide convention);
4. CVB to provide quarterly convention sales reports for coordinated City staff and CVB Board review;
5. City to pay up to $361,049 for the 2026 calendar year, paying $334,332 in March as the full-year tourism marketing payment of $144,420 and $189,912 for services provided without an agreement in 2025, making the prorated half-year convention sales payment of $18,052/month upon verifying the hire of a qualified, dedicated convention sales position, and the balance of the agreement compensation of $180,524 in July.
6. CVB not to direct City staff, but to coordinate with the City Manager, Assistant City Manager and Convention Center Manager.
Fiscal Impact:
The General Fund (Fund 001) Division 1021 has budgeted $368,300 for the current fiscal year with the same budgeted amount proposed for the upcoming 2026-27 Fiscal Year, of which $197,163 would be appropriated from next fiscal year. No changes to the City contribution amount are being proposed at this time, and the ongoing expense for the CVB agreement beyond the current fiscal Visalia City Council Printed on 2/13/2026Page 2 of 3
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File #: 25-0662 Agenda Date: 2/17/2026 Agenda #: 8.
year is dependent upon Council action.
Prior Council Action:
April 15, 2024: City Council approved a one (1) year agreement for 2024 with the Visalia Convention and Visitors Bureau for $361,049 (24-0145)
December 20, 2021: City Council approved a two (2) year agreement for 2022 and 2023 with the Visalia Convention and Visitors Bureau for $347,163 and $361,049 respectively.
Alternatives:
1. Do not enter into an agreement with the CVB.
2. Direct staff to renegotiate the agreement with different parameters.
Recommended Motion (and Alternative Motions if expected):
I move to authorize the City Manager to negotiate and enter into an agreement with the Visalia Convention and Visitors Bureau for January 1, 2026 - December 31, 2026 for a contracted amount of up to $361,049, in addition to $189,912 for services provided without an agreement for the 2025 calendar year, for a total amount not to exceed $550,961.
Environmental Assessment Status: N/A
CEQA Review: N/A
Attachments:
1. Visalia Convention and Visitors Bureau Correspondence - January 15, 2026
2. Draft Professional Services Agreement (2026)
3. Agreement Exhibit A (2024)
4. Professional Services Agreement (2022 and 2023)
Strategic Goal: Indicates which City Strategic Goal(s) this item supports. Check all that apply. ☒
Economic
Vitality
☐
Organizational
Excellence
☒
Fiscal
Strength
☐
Infrastructure &
Growth
☐
Quality of
Life
Visalia City Council Printed on 2/13/2026Page 3 of 3
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VISITVisalia
To:
John
Lollis,
Visalia
Assistant
City
Manager
Cc:
Visalia
Convention
and
Visitors
Bureau
Board
of
Directors
From:
Carrie
Groover,
Chairperson,
Visalia
Convention
and
Visitors
Bureau
Date:
January
15,
2026
Re:
Exhibit
A
-
2025
Deliverables
&
Request
for
Funding
Provided
Via:
[email protected]
@VisitVisalia
In
consideration
of
2025
and
2026
funding,
the
Visalia
Convention
and
Visitors
Bureau
(CVB)
Board
of
Directors
respectfully
present
our
2025
deliverables,
based
on
the
City
of
Visalia,
Exhibit
A
of
the
2022
agreement
with
the
CVB.
The
attached
detailed
report
outlines
deliverables
historically
funded
through
City
of
Visalia
support.
In
2025,
the
CVB
invested
$345,000
in
programs
and
initiatives
aligned
with
the
goals
traditionally
associated
with
City
participation.
This
investment
reflects
the
CVB's
continued
commitment
to
advancing
Visalia's
group
and
leisure
travel
objectives
and
supporting
the
City's
broader
economic
vitality.
The
CVB's
2025
Marketing/Business
Development
Plan
was
implemented
in
conjunction
with
funding
from
the
Visalia
Tourism
Marketing
District
-
Visit
Visalia.
City
of
Visalia
funded
5%
of
leisure
tourism
marketing.
The
attached
year-end
budget-to-actuals
report
reflects
all
CVB
expenditures
by
classification
and
demonstrates
collaborative
and
responsible
stewardship
of
available
resources.
On
behalf
of
the
Visalia
Convention
and
Visitors
Bureau
Board
of
Directors,
this
memorandum
serves
as
a
request
for
full
2025
funding
in
the
amount
of
$361,000
and
2026
funding
of
$371,830,
representing
a
three
percent
increase.
The
CVB
Board
remains
committed
to
working
collaboratively
with
City
staff
to
establish
meaningful,
measurable
deliverables
that
support
new
group
lead
generation,
increased
visitation,
and
positive
economic
impact
for
the
City
of
Visalia.
CamAA
P.O.
Box
2734
|
Visalia,
CA
93279
Phone
(800)
524-0303
VisitVisalia.com
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1 PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF VISALIA
AND
THE VISALIA CONVENTION AND VISITORS BUREAU
This PROFESSIONAL SERVICES AGREEMENT (hereinafter “AGREEMENT”) is made and entered into in the City of Visalia, Tulare County, State of California, this ______ day of February, 2026 by and between VISALIA CONVENTION AND VISITORS BUREAU (hereinafter “BUREAU”), and the CITY OF VISALIA, a municipal corporation of the State of California (hereinafter “CITY”).
RECITALS
WHEREAS, the parties enter into this AGREEMENT on the basis of the following facts, understandings and intentions:
WHEREAS, CITY is a public body, corporate and politic, organized and existing under the laws of the State of California; and
WHEREAS, CITY, pursuant to California Government Code Sections 37103 and 53060, is authorized and empowered to contract for professional services in the performance of its duties and functions; and
WHEREAS, BUREAU is a non-profit corporation, organized and existing under the laws of the State of California; and
WHEREAS, CITY desires to secure certain professional services of the BUREAU to provide convention and tourism sales and marketing services which would consist of, but not necessarily be limited to, the items of work described as “Scope of Work” in Exhibit “A” and hereinafter referred to as the “PROJECT”; and
WHEREAS, BUREAU represents it is qualified and willing to provide such professional services pursuant to the terms and conditions of this AGREEMENT.
NOW, THEREFORE, IT IS AGREED as follows:
ARTICLE 1
Purpose/CITY Commitment
1.1 Purpose: The purpose of this AGREEMENT is to secure professional services for the CITY’S Convention and Visitor’s Bureau.
NOW, THEREFORE, IT IS AGREED as follows:
227
2 ARTICLE 2
Services to Be Performed by BUREAU
2.1 Services:
a. Authorized Scope of Work: BUREAU agrees to provide the sales and marketing services for the CITY’S Convention and Visitors Bureau in a manner consistent with the objectives and directives described in Exhibit “A”, which is attached hereto and incorporated herein by reference.
b. Additional Services: Incidental work and the rate therefore, related to the PROJECT not provided for in Exhibit “A” shall be agreed to in writing by CITY and BUREAU prior to commencement of such work.
ARTICLE 3
Representations and Warranties by BUREAU
3.1 Representations and Warranties: BUREAU represents and warrants to CITY that:
A. BUREAU is qualified to provide the professional services for the PROJECT and is licensed by all public entities having jurisdiction over the BUREAU and the PROJECT;
B. BUREAU has become familiar with the PROJECT and the local conditions affecting same;
C. BUREAU is an independent contractor and not a subcontractor, agent or employee of CITY.
ARTICLE 4
Covenants by BUREAU
4.1 Covenants By BUREAU:
A. BUREAU will maintain all necessary licenses, permits or other authorizations necessary for the PROJECT until the BUREAUS’ services required hereunder end by expiration of the term and/or extension thereof, or are terminated as hereinafter provided;
B. BUREAU assumes full responsibility to CITY for the improper acts and omissions of its consultants or others employed or retained by the BUREAU in connection with the PROJECT; and
C. BUREAU presently has no interest, and shall not have any interest, direct or indirect, which would conflict in any manner with the performance of services required hereunder.
228
3 D. BUREAU will not discriminate against any employee, or applicant for employment, because of race, color, religion, sex, marital status, or national origin. BUREAU will take affirmative action to insure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, marital status, or national origin.
E. BUREAU will provide to CITY’S staff quarterly updates on the PROJECT’S progress, meet with CITY staff annually to review the Scope of Work and compensation amount under this Agreement. The BUREAU shall also provide the City Council an annual progress report which will address the status and effectiveness of the services provided pursuant to this AGREEMENT, and offer recommendations as to how the purpose of this AGREEMENT can be more effectively achieved, if any.
ARTICLE 5
Commencement of Services/Term of AGREEMENT
5.1 Commencement: BUREAU shall continue work on PROJECT following approval of this AGREEMENT. CITY will give BUREAU notice of approval in writing pursuant to the NOTICE article contained in this AGREEMENT.
5.2 Term: The term of this AGREEMENT shall be effective January 1, 2026 and continue until December 31, 2026 subject to annual review by the Parties.
ARTICLE 6
Compensation to BUREAU by CITY
6.1 Compensation:
A. Total Compensation: For services performed pursuant to this AGREEMENT, CITY agrees to pay and BUREAU agrees to accept as full payment for PROJECT the sum of THREE HUNDRED, SIXTY-ONE THOUSAND AND FORTY-NINE DOLLARS ($361,049) for 2026, and the sum of ONE HUNDRED, EIGHTY-NINE THOUSAND, AND NINE
HUNDRED, TWELVE DOLLARS ($189,912) for 2025.
B. Payment of Compensation: Payment from CITY to BUREAU shall be made in three payments, one upon approval of the Agreement including the sum for 2025, the second upon proof of the hire of a sales person, and a third in July.
ARTICLE 7
Indemnification
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4 7.1 Indemnification: BUREAU agrees to indemnify and hold CITY and its officers, agents, employees and assigns harmless from any liability imposed for injury (as defined by Government Code section 810.81), whether arising before or after completion of work hereunder, or in any manner directly or indirectly caused, occasioned or contributed to, or claimed to be caused, occasioned or contributed to, in whole or in part, by reason of any act or omission, including strict liability or negligence of BUREAU, or of anyone acting under BUREAU’S direction or control or on its behalf, in connection with or incident to, or arising out of the performance of this AGREEMENT.
It is the intent of the parties that BUREAU will indemnify, defend, and hold harmless CITY and its officers, agents, employees, and assigns, from any and all claims, demands, costs, suits or actions as set forth above regardless of the existence of passive concurrent negligence, on the part of the CITY or anyone acting under its direction or control or on its behalf.
This indemnity and hold harmless provision, insofar as it may be adjudged to be against public policy, shall be void and unenforceable only to the minimum extent necessary so that the remaining terms of this indemnity and hold harmless provision may be within public policy and enforceable.
ARTICLE 8
Insurance
8.1 Insurance: With respect to performance of work under this AGREEMENT, BUREAU shall maintain insurance as described below:
A. Worker’s Compensation: Worker’s compensation insurance with statutory limits, and employer’s liability insurance with limits of not less than One Million Dollars ($1,000,000) per accident.
B. Commercial General Liability Insurance: Commercial general liability insurance with a combined single limit of not less than One Million Dollars ($1,000,000) per occurrence. Such insurance shall include products/completed operations liability, owner’s and contractor’s protective, blanket contractual liability, personal injury liability, and broad form property damage coverage. Such insurance shall:
1. Name CITY, its appointed and elected officials, officers, employees and agents as additional insureds;
2. Be primary with respect to any insurance or self-insurance programs maintained by CITY;
3. Provide that such insurance shall not be materially changed, terminated or allowed to expire except on thirty (30) days prior written notice to CITY.
1 Gov’t Code Section 810.8 states: “’Injury’ means death, injury to a person, damage to or loss of property, or any other injury that a person may suffer to his person, reputation, character, feelings or estate, of such nature that it would be actionable if inflicted by a private person.” 230
5 This insurance shall be maintained from the time work first commences until this AGREEMENT is terminated if an occurrence policy form is used. If a claims-made policy is used, coverage shall be maintained during the AGREEMENT term and for a period extending five (5) years beyond the AGREEMENT date. BUREAU shall replace such certificates for policies expiring prior to completion of work under this AGREEMENT and shall continue to furnish certificates five (5) years beyond the AGREEMENT term, when BUREAU utilizes claims-made form(s).
C. Failure to Maintain Insurance: If BUREAU for any reason fails to maintain insurance coverage which is required pursuant to this AGREEMENT; the same shall be deemed a material breach of contract.
CITY, at its sole discretion, may terminate this AGREEMENT and obtain damages from BUREAU resulting from said breach. Alternatively, CITY may purchase such required insurance coverage, and without further notice to BUREAU, may deduct from sums due BUREAU hereunder any premium costs advanced by CITY for such insurance.
ARTICLE 9
Authorized Representative of CITY
9.1 Representative: The CITY MANAGER of CITY shall represent CITY in all matters pertaining to the services to be rendered under this AGREEMENT, except where approval of the CITY COUNCIL of the CITY is specifically required.
ARTICLE 10
Termination of AGREEMENT
10.1 Termination:
A. CITY may terminate this AGREEMENT, for good cause, by giving at least fifteen (15) days notice to BUREAU in writing pursuant to the NOTICE article contained in this AGREEMENT specifying the effective date of termination. If this AGREEMENT is terminated by CITY for good cause, BUREAU shall reimburse CITY, within twenty (20) days of termination, on a pro rata basis, for the period from the date of termination to the year’s end for which it was paid. Circumstances that warrant “good cause” include, but are not limited to:
1. If BUREAU fails to perform the services called for by this AGREEMENT within the manner specified herein; or
2. If BUREAU fails to perform the services called for by this AGREEMENT or so fails to make progress as to endanger
performance of this AGREEMENT in accordance with its terms, and in either of these two (2) circumstances does not correct such failure within a period of ten (10) days (or longer period as CITY 231
6 may authorize in writing) after receipt of notice from CITY specifying such failure.
B. In the event CITY terminates this AGREEMENT in whole or in part as provided in Paragraph “A” above, CITY may procure, upon such terms and such manner as it may determine appropriate, services similar to those terminated.
ARTICLE 11
Interest of Officials and BUREAU
11.1 Interest of Officials and BUREAU:
A. No officer, member, or employee of CITY or other public official of the governing body of CITY who exercises any functions or responsibilities in the review or approval of the undertaking or carrying out of the aforesaid work shall:
1. Participate in any decision relating to this AGREEMENT which effects his personal interest or the interest of any corporation, partnership, or association in which he has, directly or indirectly, any interest; or
2. Have any interest, direct or indirect, in this AGREEMENT or the proceeds thereof during his tenure or for one year thereafter.
B. BUREAU hereby covenants that it has, at the time of the execution of this AGREEMENT, no interest, and that it shall not acquire any interest in the future, direct or indirect, which would conflict in any manner or degree with the performance of services required to be performed pursuant to this AGREEMENT. BUREAU further covenants that in the performance of this work, no person having any such interest shall be employed by it.
C. BUREAU warrants by execution of this AGREEMENT, that no personnel agency has been employed or retained to solicit or secure this AGREEMENT upon a contract or understanding for a commission, percentage, brokerage or contingent fee, excepting bona fide established commercial or selling agencies maintained by the BUREAU for the purpose of securing business. For breach of violation of this warranty, CITY shall have the right to annul this AGREEMENT without liability or, in its discretion, to deduct from this AGREEMENT without liability or, the price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee.
ARTICLE 12
Documents Related to AGREEMENT
12.1 Ownership of Documents: All original papers and documents produced as a result of this AGREEMENT, or acquired in furtherance of this AGREEMENT, 232
7 shall become the property of CITY. In addition, CITY shall be provided with access and use of any other papers and documents consistent with the purpose and scope of services covered by this AGREEMENT.
ARTICLE 13
Subcontracting
13.1 Subcontracting: BUREAU shall not subcontract or otherwise assign any portion of work to be performed under this AGREEMENT without the prior written approval of CITY.
ARTICLE 14
Successors and Assigns
14.1 Successors and Assigns: This AGREEMENT shall be binding upon and shall inure to the benefit of any successors to or assigns of the parties. BUREAU shall not assign, delegate or transfer the rights and duties under this AGREEMENT or any part thereof, without the prior written consent of CITY.
ARTICLE 15
Independent Contractor
15.1 Independent Contractor: In the performance of the services provided for herein, BUREAU shall be, and is, an independent contractor and is not an agent or employee of CITY. BUREAU has and shall retain the right to exercise full control and supervision of all persons assisting BUREAU in the performance of said services hereunder. BUREAU shall be solely responsible for all matters relating to the payment of its employees, including compliance with social security and income tax withholding and all other regulations governing such matters.
ARTICLE 16
Notices
16.1 Notices. Any notice, demand, or communication required or permitted to be given by the terms of this AGREEMENT, or by any law or statue, may be given by either party by depositing said notice, demand, or communication in the U.S. Mail, postage prepaid, addressed to the other at the party’s address or any new address provided by such party in writing to the other. Service of said notice, demand, or communication shall be complete five (5) calendar days after deposit of said notice, demand, or communication in the mail.
Notices and communication concerning this AGREEMENT shall be sent to the following addresses:
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8 CITY BUREAU
City of Visalia Visalia Convention and Visitors’
Attn: City Clerk Bureau
220 N. Santa Fe Attn: Chairperson
Visalia, CA 93292 P.O. Box 2734
Visalia, CA 93279
Either party may, by notice to the other party, change the address specified above.
Service of notice of change of address shall be complete when received at the designated address.
ARTICLE 17
Miscellaneous Provisions
17.1 Contract Enforcement and Amendment: The City Manager of CITY shall be responsible for the enforcement of this AGREEMENT on behalf of CITY and shall be assisted therein by those officers and employees of CITY having duties in connection with the administration thereof.
17.2 Amendment: This AGREEMENT may be modified only by further written agreement between the parties. Any such modification shall not be effective unless and until executed by BUREAU and, in the case of CITY (unless otherwise specifically authorized herein), until approved by the CITY COUNCIL and executed by the City Manager of CITY or such other official as the CITY COUNCIL may designate.
17.4 Legal Actions:
a. Institution of Legal Actions: Legal actions concerning the terms, interpretation and enforcement of this AGREEMENT must be instituted and maintained in the Superior Court of the County of Tulare, State of California.
b. Applicable Law: The laws of the State of California shall govern the interpretation and enforcement of this AGREEMENT.
c. Acceptance of Service of Process: In the event that any legal action is commenced by CITY against BUREAU, service of process on BUREAU shall be sufficient if made either on BUREAU’S Executive Director/Chairperson or in such other manner as may be provided by law and shall be valid whether made within or without the State of California.
17.5 Attorneys’ Fees: In the event either party commences legal proceedings for the enforcement of this AGREEMENT, the prevailing party shall be entitled to recovery of its attorney’s fees, litigation expenses, and court costs incurred in the action brought thereon. Attorney’s fees and litigation expenses shall 234
9 include without limitation costs of preparation and discovery and retaining expert witnesses, and such fees and expenses shall be payable whether or not the litigation proceeds to final judgment. “Prevailing party” shall be defined as the party with a net monetary recovery, a defendant in whose favor a dismissal is entered, a defendant where neither plaintiff nor defendant obtains any relief, and a defendant as against those plaintiffs who do not recover any relief against that defendant. When any party recovers other than monetary relief and in situations other than as specified herein, the prevailing party shall be as determined by the court.
17.6 Cumulative Rights and Remedies: Except as otherwise expressly stated in this AGREEMENT, the rights and remedies of the parties are cumulative, and the exercise by any party of one or more of its rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies.
17.7 Entire AGREEMENT: This AGREEMENT constitutes the entire agreement and understanding between the parties hereto and integrates al of the terms and conditions mentioned herein or incidental hereto, and supersedes all negotiations and/or proposals, oral or written, and all other communications between the parties with respect to the subject matter of this AGREEMENT. All waivers of the provisions of this AGREEMENT must be in writing and signed by the appropriate authorities of CITY or BUREAU.
17.8 Partial Invalidity: If any provision of this AGREEMENT shall be held invalid, such invalidity shall not affect the other provisions hereof, and to this extent, the provisions of this AGREEMENT are intended to be and shall be deemed severable. The parties shall agree, if reasonably practicable, upon provisions that are equivalent from an economic point of view to replace any provision, which is determined to be invalid.
17.9 Consent; Reasonableness: Except as otherwise specifically set forth herein, in the event that either CITY or BUREAU shall require the consent or approval of the other party in fulfilling any agreement, covenant, provisions, or condition contained in this AGREEMENT, such consent or approval shall not be unreasonably withheld, conditioned, or delayed by the party from whom such consent or approval is sought.
17.10 Authority: BUREAU and its signator represent that the signator holds the position set forth below his/her signature and that the signator is authorized to execute this AGREEMENT on behalf of BUREAU and to bind BUREAU hereto.
17.11 Assignment of Contract: This AGREEMENT, or any part thereof, shall not be assigned, hypothecated, sold, alienated or transferred by BUREAU or by operation of law or otherwise, and will not be recognized to create any liability upon CITY, with the sole exception, and unless the prior written approval of CITY has been obtained.
17.12 No Third Party Beneficiaries: Notwithstanding any other provision of this AGREEMENT to the contrary, nothing herein is intended to create any third party beneficiaries to this AGREEMENT, and no person or entity other than 235
10 CITY, BUREAU, and the permitted successors and assigns of either of them, shall be authorized to enforce the provisions of this AGREEMENT.
17.13 Interpretation/Headings: The headings/captions are for convenience and reference only and are not intended to define or limit the scope of any provision and shall have no effect on the Agreement’s interpretation. When required by the context of this AGREEMENT, the singular shall include the plural.
IN WITNESS WHEREOF, the parties hereto have entered into this AGREEMENT on the date first written above.
CITY OF VISALIA VISALIA CONVENTION AND VISITOR’S
BUREAU
By: By:
Leslie Caviglia Carrie Groover
City Manager Chair
ATTEST:
Chief Deputy City Clerk
APPROVED AS TO FORM:
Attorney for CITY
_________________________________
Risk Manager
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11 Exhibit A
The work contracted for under this AGREEMENT is intended to generate conventions and enhance tourism attraction in the CITY. The work by the Visalia Convention and Visitor’s Bureau shall generally be focused on sales and promotional efforts that will result in overnight stays in Visalia, or, as a secondary effort, promote visitors from outside Tulare County to come to Visalia for a day event. The work includes, but is not limited to:
1. Operations of the Bureau The VCVB shall:
a. Operate as a separate and distinct entity known as Visalia Convention and Visitor’s Bureau (VCVB).
b. Maintain a non-profit organization that complies with all applicable laws. c. Hold regular monthly full Board and Executive meetings. d. Maintain fiscal accounting reports to the full Board.
2. Services rendered by the Bureau The VCVB shall provide the following:
a. Attract conventions, groups, and meetings to use Visalia as an overnight destination.
b. Create and distribute physical and/or electronic brochures, maps, and guides of Visalia and tourism attractions and/or activities to potential meeting planners and their groups and other visitors.
c. Directly market the Sequoia Shuttle and the Majestic Mountain Loop. This should include a marketing plan with the Sequioa Shuttle portion coordinated with Transit and the Loop with the coordinating body.
d. Offer convention groups advanced servicing options including welcome packets, concierge desk at event, welcome signs, etc.
e. Manage and enhance the Bureau website and social media to promote the destination in various media outlets to encourage visits to Visalia. f. Maintain a Calendar that lists major Festivals and Events that are taking place in Visalia, and the surrounding area, that could attract visitors and incur overnight stays. Have a marketing plan in place to effectively promote these events when they could be used to generate overnight stays.
g. Provide day-to-day management activities, including planning, acquisition of services, equipment, supplies, and facilities to fulfill the annual Sales and Marketing Plan of the Bureau.
3. Activities to be taken by the Bureau within their scope of work The VCVB shall:
a. Conduct sales, marketing, advertising, and public relations activities that will attract conventions & meetings and extend leisure overnight stays in Visalia hotel properties for a greater economic impact.
b. Implement a comprehensive and strategic Sales and Marketing Plan by the Executive Director to be executed by VCVB staff.
c. Submit an annual review to the City Council that describes the activities of the VCVB over the 2026 calendar year by March 1, 2027.
d. By October 16, 2026, provide an account of the proposed services for the next calendar year that the VCVB will focus on.
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12 e. Include any updates on partner organizations that the VCVB may be closely involved in. By October 16, 2026, provide an account of proposed services for the next contract year(s).
f. Book 3,500 room nights in new sales, where the lead is generated by the VCVB. g. Assist with at least 2,000 additional city-wide room nights, where the lead comes from another source, but assistance with room nights or making of the proposal was needed from the VCVB.
h. Develop new local travel itineraries and/or micro-adventures to entice visitors to stay, including a specific plan and implementation for target marketing the itineraries/adventures.
i. Develop local features and attractions for new or returning visitors to further engage with.
j. Provide personalized tourist information and assistance where needed. k. Share tradeshow calendar, industry partnerships & memberships with CITY for mutual planning purposes.
l. Provide a report to the City for the year-to-date activities on the contract by October 30, 2026.
m. Not direct City staff but coordinate with the City Manager, Assistant City Manager and Convention Center Manager.
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Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 25-0665 Agenda Date: 2/17/2026 Agenda #: 9.
Agenda Item Wording:
Designate City owned property into public right of way - Adopt Resolution 2026-03 designating City owned property located at the northwest corner of Roeben Street and Howard Avenue into the public right of way system.
Agenda Date: 02/17/2026
Prepared by:
Jason Huckleberry, Director of Eng and Building, (559) 713-4495, [email protected] Department Recommendation:
Staff recommends that the City Council adopt Resolution 2026-03, designating City owned property located at the northwest corner of Roeben Street and Howard Avenue into the public right of way system.
Summary:
San Joaquin Valley Homes, the developer of the Elliott Subdivision Phase 1, including a 4.1-acre City owned park parcel, has coordinated with Southern California Edison (SCE) to provide essential utility infrastructure near and around the developer’sresidential subdivision and City park parcel. SCE’s approved plans provide power to the new residential development and the future City park but require additional City property be dedicated for public right of way to ensure SCE facilities can be installed properly. The City owned property being converted into public right of way is a landscape outlot adjacent to Roeben street that was dedicated with the Elliott Phase 1 final map.
This dedication of City owned property is being requested in lieu of providing a specific SCE easement that they have requested. The dedication of public right of way for the areas described in Attachment A & B provides SCE with full rights as conveyed in existing franchise agreements.
Background Discussion:
On August 19, 2025, the Elliott Subdivision Phase 1 final map was recorded, subdividing the 25.4- acre area into 83 residential lots and an approximate 4.1-acre parcel dedicated to the City of Visalia for a future neighborhood park. The development project has progressed and is preparing to install final electrical facilities for the residential development, which includes the frontage across the City park parcel. The utilities being installed surrounding the project will provide future services to the new neighborhood and City park once developed.
Fiscal Impact including annual maintenance and operating costs:
The approval of this agenda item has no fiscal impact, the outlot areas being converted to right of way are already maintained through a landscape and lighting assessment district.
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File #: 25-0665 Agenda Date: 2/17/2026 Agenda #: 9.
Prior Council Action:
July 21, 2025 - Council approved the Elliott Subdivision Phase 1 final map for recording.
Alternatives: None recommended.
Recommended Motion (and Alternative Motions if expected):
I move to adopt Resolution 2026-03, designating a City owned property located at the northwest corner of Roeben Street and Howard Avenue into the public right of way system.
Environmental Assessment Status: Complete
CEQA Review: Mitigated Negative Declaration No. 2024-05 Deadline for Action: 02/17/2026
Attachments:
1. Attachment A - Legal Description
2. Attachment B - Exhibit
3. Elliott Subdivision Phase 1 Recorded Final Map
4. Resolution 2026-03
Strategic Goal: Indicates which City Strategic Goal(s) this item supports. Check all that apply. ☒
Economic
Vitality
☐
Organizational
Excellence
☐
Fiscal
Strength
☒
Infrastructure &
Growth
☐
Quality of
Life
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ATTACHMENT ‘A’
Legal Description
Lot ‘B’ of Elliott Subdivision Phase 1, as per map recorded in Book 45, at Page 53 of maps, Tulare County Recorders, in the City of Visalia, County of Tulare, State of California.
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LOT "A"ELLIOTT SUBDIVISIONPHASE 1M.B. 45/53HOWARD AVENUELOT "B"LOT 60LOT 59LOT 61LOT 62LOT 63
ROEBEN STREETN
AREA BEING DEDICATED
TO PULIC RIGHT OF WAY
AREA PREVIOUSLY
DEDICTAED AS PUBLIC RIGHT
OF WAY
AREAS PREVIOUSLY
DEDICATED AS PUBLIC
RIGHT OF WAY
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RESOLUTION NO. 2026 - 03
A RESOLUTION OF THE VISALIA CITY COUNCIL
ACCEPTING A PORTION OF CITY OWNED
PROPERTY INTO THE PUBLIC STREET SYSTEM
WHEREAS, the City of Visalia, State of California, owns real property, intended for a landscaping, sidewalk and other public purposes, including but not limited to setback from the currently designated public streets, designated as a “Lot B” per Elliott Subdivision Phase 1 Final Map; located at the northwest corner of Roeben Street and Howard Avenue in the City of Visalia; and
WHEREAS, the City of Visalia desires to accept Lot “B” into the public street system, with the total size of the three portions of land totaling approximately 1,050 square feet; and
WHEREAS, said area is more particularly described in Attachment “A” legal description and Attachment “B” a diagram depicting the location of the area being accepted into the public street system as part of the area referred to as Howard Avenue and Roeben Street; and
WHEREAS, Section 1806(b) of the California Streets and Highways Code states that no public or private street or road shall become a city street or road until the governing body, by resolution, has caused the street or road to be accepted into the city street system; and WHEREAS, pursuant to state law requirements, the City Council may by resolution authorize the acceptance of a portion of a public street or road into the public street system.
NOW THEREFORE, BE IT RESOLVED AS FOLLOWS:
1. The City of Visalia, does hereby accept into the public street system the above- described area of City-owned property, totaling approximately 1,050 square feet of Lot B of the Elliott Subdivision Phase 1 Final Map, into the City of Visalia public street system.
PASSED AND ADOPTED: ______ __, 2026 LESLIE CAVIGLIA, CITY CLERK
STATE OF CALIFORNIA )
COUNTY OF TULARE ) ss.
CITY OF VISALIA )
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I, Leslie Caviglia, City Clerk of the City of Visalia, certify the foregoing is the full and true Resolution 2026-03 passed and adopted by the Council of the City of Visalia at a regular meeting held on February 17, 2026.
Dated: LESLIE CAVIGLIA, CITY CLERK
By Reyna Rivera, Chief Deputy City Clerk
261
Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 25-0668 Agenda Date: 2/17/2026 Agenda #: 10.
Agenda Item Wording:
Designate City owned property into public right of way - Adopt Resolution 2026-04 designating City owned property located at the southwest corner of Pratt Avenue and Mooney Blvd into the public right of way system.
Agenda Date: 02/17/2026
Prepared by:
Jason Huckleberry, Director of Eng and Building, (559) 713-4495, [email protected] Department Recommendation:
Staff recommends that the City Council adopt Resolution 2026-04, designating City owned property located at the southwest corner of Pratt Avenue and Mooney Blvd into the public right of way system.
Summary:
DR Horton, the developer of the Pratt Family Ranch Phase 1A subdivision, has coordinated with Southern California Edison (SCE) to provide essential utility infrastructure near and around the developer’s residential subdivision. SCE’s approved plans provide power to the new residential development but require additional City property to be dedicated for public right of way to ensure SCE facilities can be installed properly. The City owned property being converted into public right of way is a landscape outlot adjacent to Pratt Street and Mooney Boulevard that was dedicated with the Pratt Family Ranch Phase 1A final map.
This dedication of City owned property is being requested in lieu of providing a specific SCE easement that they have requested. The dedication of public right of way for the areas described in Attachment A & B provides SCE with full rights as conveyed in existing franchise agreements.
Background Discussion:
On May 9, 2025, the Pratt Family Ranch Phase 1A subdivision map was recorded, subdividing the
24.8-acre area into 94 residential lots. The development project has progressed and is preparing to install final electrical facilities for the residential development. The utilities being installed surrounding the project will provide future services to the new neighborhood once developed.
Fiscal Impact including annual maintenance and operating costs:
The approval of this agenda item has no fiscal impact, the outlot areas being converted to right of way are already maintained through a landscape and lighting assessment district.
Prior Council Action:
April 7, 2025 - Council approved the Pratt Family Ranch Phase 1A final map for recording.
Alternatives: None recommended.
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File #: 25-0668 Agenda Date: 2/17/2026 Agenda #: 10.
Recommended Motion (and Alternative Motions if expected):
I move to adopt Resolution 2026-04, designating City owned property located at the southwest corner of Pratt Avenue and Mooney Blvd into the public right of way system.
Environmental Assessment Status: Complete
CEQA Review: Mitigated Negative Declaration No. 2023-37 Deadline for Action: 02/17/2026
Attachments:
1. Attachment A - Legal Description
2. Attachment B - Exhibit
3. Pratt Family Ranch Phase 1 Recorded Final Map
4. Resolution 2026-04
Strategic Goal: Indicates which City Strategic Goal(s) this item supports. Check all that apply. ☒
Economic
Vitality
☐
Organizational
Excellence
☐
Fiscal
Strength
☒
Infrastructure &
Growth
☐
Quality of
Life
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ATTACHMENT ‘A’
Legal Description
Lot ‘C’ of Pratt Family Ranch Phase 1A, as per map recorded in Book 45, at Page 44 of maps, Tulare County Recorders, in the City of Visalia, County of Tulare, State of California.
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RESOLUTION NO. 2026 - 04
A RESOLUTION OF THE VISALIA CITY COUNCIL
ACCEPTING A PORTION OF CITY OWNED
PROPERTY INTO THE PUBLIC STREET SYSTEM
WHEREAS, the City of Visalia, State of California, owns real property, intended for landscaping, sidewalk and other public purposes, including but not limited to setback from the currently designated public streets, designated as a “Lot C” per Pratt Family Ranch Phase 1A Final Map; located at the southwest corner of Mooney Boulevard and Pratt Avenue in the City of Visalia; and
WHEREAS, the City of Visalia desires to accept Lot “C” into the public street system, with the total size of the three portions of land totaling approximately 20,378 square feet; and
WHEREAS, said area is more particularly described in Attachment “A” legal description and Attachment “B” a diagram depicting the location of the area being accepted into the public street system as part of the area referred to as Pratt Avenue and Mooney Boulevard; and
WHEREAS, Section 1806(b) of the California Streets and Highways Code states that no public or private street or road shall become a city street or road until the governing body, by resolution, has caused the street or road to be accepted into the city street system; and WHEREAS, pursuant to state law requirements, the City Council may by resolution authorize the acceptance of a portion of a public street or road into the public street system.
NOW THEREFORE, BE IT RESOLVED AS FOLLOWS:
1. The City of Visalia, does hereby accept into the public street system the above- described area of City-owned property, totaling approximately 20,378 square feet of Lot C of the Pratt Family Ranch Phase 1A Final Map, into the City of Visalia public street system.
PASSED AND ADOPTED: ______ __, 2026 LESLIE CAVIGLIA, CITY CLERK
STATE OF CALIFORNIA )
COUNTY OF TULARE ) ss.
CITY OF VISALIA )
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I, Leslie Caviglia, City Clerk of the City of Visalia, certify the foregoing is the full and true Resolution 2026-04 passed and adopted by the Council of the City of Visalia at a regular meeting held on February 17, 2026.
Dated: LESLIE CAVIGLIA, CITY CLERK
By Reyna Rivera, Chief Deputy City Clerk
271
Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 25-0669 Agenda Date: 2/17/2026 Agenda #: 11.
Agenda Item Wording:
Designate portion of City owned property into public right of way - Adopt Resolution 2026-05 designating portions of City owned property located at the northwest and southwest corners of McAulliff Street and Evergreen Avenue into the public right of way system.
Agenda Date: 02/17/2026
Prepared by:
Jason Huckleberry, Director of Eng and Building, (559) 713-4495, [email protected] Department Recommendation:
Staff recommends that the City Council adopt Resolution 2026-05, designating portions of City owned property located at the northwest and southwest corners of McAuliff Street and Evergreen Avenue into the public right of way system.
Summary:
PWV Capital LP, the developer of the Pearl Woods Phase 1 subdivision has coordinated with Southern California Edison (SCE) to provide essential utility infrastructure near and around the developer’s residential subdivision. SCE’s approved plans provide power to the new residential development but require additional City property to be dedicated for public right of way to ensure SCE facilities can be installed properly. The City owned property being converted into public right of way is a portion of landscape outlots adjacent to McAuliff Street that were dedicated with the Pear Woods Phase 1 final map.
This dedication of City owned property is being requested in lieu of providing a specific SCE easement that they have requested. The dedication of public right of way for the areas described in Attachment A & B provides SCE with full rights as conveyed in existing franchise agreements Background Discussion:
On August 21, 2025, the Pearl Woods Phase 1 subdivision map was recorded, subdividing the 18.29- acre area into 105 residential lots. The development project has progressed and is preparing to install final electrical facilities for the residential development. The utilities being installed surrounding the project will provide future services to the new neighborhood.
Fiscal Impact including annual maintenance and operating costs:
The approval of this agenda item has no fiscal impact, the outlot areas being converted to right of way are already maintained through a landscape and lighting assessment district.
Prior Council Action:
July 21, 2025 - Council approved the Pearl Woods Phase 1 final map for recording.
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File #: 25-0669 Agenda Date: 2/17/2026 Agenda #: 11.
Alternatives: None recommended.
Recommended Motion (and Alternative Motions if expected):
I move to adopt Resolution 2026-05, designating a portion of City owned property located at the northwest and southwest corners of McAuliff Street and Evergreen Avenue into the public right of way system.
Environmental Assessment Status: Complete
CEQA Review: Mitigated Negative Declaration No. 2023-30 Deadline for Action: 02/17/2026
Attachments:
1. Attachment A - Legal Description
2. Attachment B - Exhibit
3. Elliott Subdivision Phase 1 Recorded Final Map
4. Resolution 2026-05
Strategic Goal: Indicates which City Strategic Goal(s) this item supports. Check all that apply. ☐
Economic
Vitality
☐
Organizational
Excellence
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Fiscal
Strength
☒
Infrastructure &
Growth
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ATTACHMENT ‘A’
Legal Description
Lot ‘C’ of Pratt Family Ranch Phase 1A, as per map recorded in Book 45, at Page 44 of maps, Tulare County Recorders, in the City of Visalia, County of Tulare, State of California.
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RESOLUTION NO. 2026 - 05
A RESOLUTION OF THE VISALIA CITY COUNCIL
ACCEPTING A PORTION OF CITY OWNED
PROPERTY INTO THE PUBLIC STREET SYSTEM
WHEREAS, the City of Visalia, State of California, owns real property, intended for landscaping, sidewalk and other public purposes, including but not limited to setback from the currently designated public streets, designated as “Lot A” and “Lot B” per Pearl Woods Phase 1 Final Map; located at the southwest and northwest corner of McAuliff Street and Evergreen Avenue in the City of Visalia; and
WHEREAS, the City of Visalia desires to accept two portions of Lot “A” and Lot “B” into the public street system, with the total size of the three portions of land totaling approximately 2,665 square feet; and
WHEREAS, said portions are more particularly described in Attachment “A” legal description of the two portions and Attachment “B” a diagram depicting the location of the two portions being accepted into the public street system as part of those areas referred to as Evergreen Avenue and McAuliff Street; and
WHEREAS, Section 1806(b) of the California Streets and Highways Code states that no public or private street or road shall become a city street or road until the governing body, by resolution, has caused the street or road to be accepted into the city street system; and WHEREAS, pursuant to state law requirements, the City Council may by resolution authorize the acceptance of a portion of a public street or road into the public street system.
NOW THEREFORE, BE IT RESOLVED AS FOLLOWS:
1. The City of Visalia, does hereby accept into the public street system the above- described portions of City-owned property, totaling approximately 2,665 square feet of Lot A and Lot B of the Pearl Woods Phase 1 Final Map, into the City of Visalia public street system.
PASSED AND ADOPTED: ______ __, 2026 LESLIE CAVIGLIA, CITY CLERK
STATE OF CALIFORNIA )
COUNTY OF TULARE ) ss.
CITY OF VISALIA )
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I, Leslie Caviglia, City Clerk of the City of Visalia, certify the foregoing is the full and true Resolution 2026-05 passed and adopted by the Council of the City of Visalia at a regular meeting held on February 17, 2026.
Dated: LESLIE CAVIGLIA, CITY CLERK
By Reyna Rivera, Chief Deputy City Clerk
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Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 25-0667 Agenda Date: 2/17/2026 Agenda #: 12.
Agenda Item Wording:
Parks and Recreation Commission appointment- Approve the Parks and Recreation Commission sub-committee recommendation to appoint Jacob Olson to the Parks and Recreation Commission.
Agenda Date: 02/17/2026
Prepared by: Laurissa Roggenkamp, Recreation Manager [email protected] (559) 713-4336; Jason Glick, Parks and Recreation Director, [email protected] (559)713-4042 Department Recommendation: It is recommended that the City Council appoint candidate Jacob Olson, as recommended by the Parks and Recreation sub-committee, to fill the vacant position on the Parks and Recreation Commission.
Summary:
Following interviews by the Parks and Recreation sub-committee, Jacob Olson was selected as the sub-committee’srecommendation to Council. At this time, the sub-committee is not recommending any additional alternates to fill this vacancy.
Recommended Candidate
· Jacob Olson
o Resides in the Southwest quadrant of Visalia.
o Demonstrated a strong passion for Parks and Recreation programming. o Long-time Visalia resident; graduate of El Diamante High School, College of the Sequoias, and Fresno Pacific University.
They are assuming an unexpired term through June 2027. As this is more than half a term, it will be considered as their first term, and they will be eligible for three additional two-year terms.
Background Discussion:
The Visalia Parks and Recreation Commission serves as an advisory body to the City Council and City Manager on matters related to parks, playgrounds, and recreational facilities. Its purpose is to provide recommendations that support the development, maintenance, and enhancement of public spaces and recreation programs, ensuring they meet the needs of the community. The Commission promotes opportunities for leisure, wellness, and community engagement, helping to guide policies and projects that enrich the quality of life for Visalia residents.
The Parks and Recreation Commission is currently comprised of four appointed commissioners:
Commission Chair Samantha Wagner (resides in Southeast quadrant), Commissioner Janelle Hickey (resides in Northwest quadrant), Commissioner Nancy Hawkins (resides in Northeast quadrant) and Commissioner Kaitlyn Luck (resides in Northwest quadrant).
Following interviews by the Parks and Recreation sub-committee, Jacob Olson was selected as the Visalia City Council Printed on 2/13/2026Page 1 of 3
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File #: 25-0667 Agenda Date: 2/17/2026 Agenda #: 12.
Following interviews by the Parks and Recreation sub-committee, Jacob Olson was selected as the sub-committee’srecommendation to Council. At this time, the sub-committee is not recommending any additional alternates to fill this vacancy.
Recommended Candidate
· Jacob Olson
o Resides in the Southwest quadrant of Visalia.
o Demonstrated a strong passion for Parks and Recreation programming. o Long-time Visalia resident; graduate of El Diamante High School, College of the Sequoias, and Fresno Pacific University.
Following interviews, Jacob Olson was selected as the sub-committee’srecommendation to Council.
At this time, the sub-committee is not recommending any additional alternates to fill this vacancy.
Pursuant to Article VII of the Visalia City Charter, the Council, may provide for appointment of the Parks and Recreation Commission five members to serve without compensation, and to act in an advisory capacity to the Council and City Manager in all matters pertaining to parks, playgrounds, and recreation facilities.
In accordance with the City Charter, the Parks and Recreation Commission is comprised of five voting members. Pursuant to the Visalia Municipal Code 2.12.010 vacancies from any cause on the Parks and Recreation Commission shall be filled by City Council.
Recruitment Process:
Upon notice of the vacancy, the Council directed staff to conduct a recruitment. The recruitment was advertised:
· Applications Received: 10
· Review Panel: Parks & Recreation Sub-Committee, Commission Chair Samantha Wagner, and Commissioner Kaitlyn Lusk.
· Candidates selected for interview: 3 candidates.
Fiscal Impact including annual maintenance and operating costs: N/A Prior Council Action: 12/2/2024 Council appointed Isaias Farias to their first term to the Parks and Recreation Commission.
5/20/2024 Council appointed Nancy Hawkins and Kaitlyn Luck to their first terms to the Parks and Recreation Commission.
Alternatives: Decline to appoint the recommended candidate and direct staff to re-advertise the position and conduct the recruitment process to solicit additional applications.
Recommended Motion (and Alternative Motions if expected):
I move to appoint Jacob Olson to fill the unexpired term with the Parks and Recreation Commission.
Environmental Assessment Status: N/A
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File #: 25-0667 Agenda Date: 2/17/2026 Agenda #: 12.
CEQA Review: N/A
Deadline for Action: 02/17/2026
Attachments: Commission application for candidate Jacob Olson Strategic Goal: Indicates which City Strategic Goal(s) this item supports. Check all that apply. ☐
Economic
Vitality
☒
Organizational
Excellence
☐
Fiscal
Strength
☐
Infrastructure &
Growth
☒
Quality of
Life
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Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 25-0654 Agenda Date: 2/17/2026 Agenda #: 1.
Agenda Item Wording:
Upcoming City Council Meetings
Monday, March 2, 2026 @ 7:00 p.m. at 707 W. Acequia
Monday, March 16, 2026 @ 7:00 p.m. at 707 W. Acequia
Note: Meeting dates and times are subject to change, check posted agenda for correct details. In compliance with the American Disabilities Act, if you need special assistance to participate in meetings contact 713-4512.
Written materials relating to an item on this agenda submitted to the Council after distribution of the agenda are available for public inspection in the Office of the City Clerk, 220 N. Santa Fe Street, Visalia CA 93292, during normal business hours.
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