Agenda packet — Visalia City Council, February 17, 2026 (part 1 of 2)

Visalia City Council
707 W. Acequia
Visalia, CA 93291
Visalia City Council
Visalia City Council
Meeting Agenda - Final
Mayor Brett Taylor
Vice Mayor Liz Wynn
Council Member Steve Nelsen
Council Member Emmanuel Hernandez Soto
Council Member Brian Poochigian
City Council Chambers7:00 PMTuesday, February 17, 2026

ROLL CALL
CALL TO ORDER WORK SESSION - 5:00 PM (Unless otherwise noted)

PUBLIC COMMENTS
Citizens are now invited to comment on issues within the jurisdiction of the Visalia City Council and items listed on the Closed Session agenda. The Council asks that you keep your comments concise and positive. Creative criticism, presented with appropriate courtesy, is welcome. Each speaker will be allowed three minutes, and a timer will notify you when your time is expired. Please begin your comments by stating and spelling your name and providing your city of residence.

WORK SESSION AND ACTION ITEMS (as described)

1. New employee introductions
Zachary Giovanni, Firefighter/Paramedic
Ciera Ortiz, Firefighter/Paramedic
Alexis Walty, Firefighter/Paramedic
Felix Hernandez, Squad Paramedic
Bryden Ruiz, Squad Paramedic
Ruben Gonzales, Wastewater Collections Division Maintenance Service Worker
Chris Maynes, Trails Supervisor
25-0629

2. Capital Improvement Program - Review select fiscal year 2026/27 and 2027/28 Capital Improvement Program Budgets and future capital plans.
25-0538
ADJOURN WORK SESSION - 6:00 PM (Or, immediately following Work Session)
CALL TO ORDER REGULAR SESSION - 7:00 PM

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1 Visalia City Council Meeting Agenda - Final February 17, 2026

PLEDGE OF ALLEGIANCE

INVOCATION LED BY FATHER JAMES TASY, GOOD SHEPHERD

CATHOLIC PARISH

PUBLIC COMMENTS
This is the time for general public comment on issues within the jurisdiction of the Visalia City Council. Each speaker tonight may speak for up to 3 minutes during this general comment period on a matter that is not on this agenda.

The public may also make one comment for up to 3 minutes prior to the consideration of the Consent Calendar, and immediately before any regular agenda item is heard. The Council asks that you keep you comments concise and positive. Creative criticism, presented with appropriate courtesy, is welcome.

Each speaker will be allowed three minutes and a timer will notify you when your time is expired. Please begin your comments by stating and spelling your name and providing your city of residence.

ITEMS OF INTEREST

CONSENT CALENDAR
Consent Calendar items are considered routine and will be enacted in one motion.

This is the time for members of the public to provide public comment on an item on the Consent Calendar. Comments will not be taken individually by the public if an item is pulled by a Council Member. Each speaker is allowed up to 3 minutes, and a timer will notify you when your time is expired. Please begin your comments by stating and spelling you name and providing your city of residence.

1. Authorization to read ordinances by title only. 25-0653

2. Authorize a sole source agreement - Authorize the City Manager to enter into a sole source agreement with Community Services Employment Training as a local Conservation Corps partner, for a one-year term with the option to renew annually for up to four (4) additional one-year terms, in an amount not to exceed $500,000 per year.
25-0525

3. Authorization to purchase copiers and printers - Authorize the City Manager to enter into a purchase agreement with Clines Business Equipment in the amount of $317,291 to purchase copiers and printers and enter into a 5-year maintenance and supply agreement not to exceed $55,000 annually utilizing the competitively bid National Association of State Procurement Officials ValuePoint master agreement.
25-0620

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2 Visalia City Council Meeting Agenda - Final February 17, 2026

4. Award construction contract and accept California Natural Resources Agency funding - Authorize the City Manager to award the construction contract for the Oaks Basin project to Archer Civil Construction, LLC. in the amount of $3,723,412.66, transfer $150,000 within the Storm Drain Deficiency Fund (222), and accept and appropriate an additional $1,400,000 grant funding from the State of California Natural Resources Agency.
25-0639

5. Notice of completion - Authorization to file the notice of completion for the Valley Strong Stadium (Recreation Park) Expansion & Remodel of Clubhouse & Batting Cage: Task 1 - Batting Cage & Related Site Work.
25-0652

6. Award of annual contract for analytical laboratory services - Authorize the City Manager to award an annual contract, not to exceed $260,000 per year, with four (4) annual renewal options to Moore Twining Associates for analytical laboratory services in support of regulatory compliance and operational monitoring for the City of Visalia.
25-0659

7. Approve a contract extension with Aspen Rentals - Authorize the City Manager to approve a 1-year extension to the existing agreement with Aspen Rentals in the amount of $170,000 for the rental of a belt filter press at the Visalia Water Reclamation Facility and the transfer of $170,000 within the Wastewater Fund. 25-0660

8. Visalia Convention and Visitors Bureau Agreement - Authorize the City Manager to negotiate and enter into a professional services agreement with the Visalia Convention and Visitors Bureau for convention sales and tourism marketing services for the 2026 calendar year up to $361,049, in addition to $189,912 for services provided without an agreement for the 2025 calendar year, for a total amount not to exceed $550,961.
25-0662

9. Designate City owned property into public right of way - Adopt Resolution 2026-03 designating City owned property located at the northwest corner of Roeben Street and Howard Avenue into the public right of way system.
25-0665

10. Designate City owned property into public right of way - Adopt Resolution 2026-04 designating City owned property located at the southwest corner of Pratt Avenue and Mooney Blvd into the public right of way system.
25-0668

11. Designate portion of City owned property into public right of way - Adopt Resolution 2026-05 designating portions of City owned property located at the northwest and southwest corners of McAulliff Street and Evergreen Avenue into the public right of way system.
25-0669

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3 Visalia City Council Meeting Agenda - Final February 17, 2026

12. Parks and Recreation Commission appointment- Approve the Parks and Recreation Commission sub-committee
recommendation to appoint Jacob Olson to the Parks and
Recreation Commission.
25-0667

REGULAR ITEMS AND PUBLIC HEARINGS
None Scheduled

ADJOURNMENT

UPCOMING CITY COUNCIL MEETINGS

1. Upcoming City Council Meetings
Monday, March 2, 2026 @ 7:00 p.m. at 707 W. Acequia
Monday, March 16, 2026 @ 7:00 p.m. at 707 W. Acequia
Note: Meeting dates and times are subject to change, check posted agenda for correct details. In compliance with the American Disabilities Act, if you need special assistance to participate in meetings contact 713-4512.

Written materials relating to an item on this agenda submitted to the Council after distribution of the agenda are available for public inspection in the Office of the City Clerk, 220 N. Santa Fe Street, Visalia CA 93292, during normal business hours.
25-0654

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4 Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 25-0629 Agenda Date: 2/17/2026 Agenda #: 1.

Agenda Item Wording:

New employee introductions
Zachary Giovanni, Firefighter/Paramedic
Ciera Ortiz, Firefighter/Paramedic
Alexis Walty, Firefighter/Paramedic
Felix Hernandez, Squad Paramedic
Bryden Ruiz, Squad Paramedic
Ruben Gonzales, Wastewater Collections Division Maintenance Service Worker Chris Maynes, Trails Supervisor
Visalia City Council Printed on 2/5/2026Page 1 of 1
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5 Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 25-0538 Agenda Date: 2/17/2026 Agenda #: 2.

Agenda Item Wording:

Capital Improvement Program - Review select fiscal year 2026/27 and 2027/28 Capital Improvement Program Budgets and future capital plans.

Agenda Date: 02/17/2026
Prepared by: Nichol Ritchie, Finance Manager (559)713-4379, [email protected] Finance and Technology Services Director Renee Nagel, (559) 713-4375, [email protected] Department Recommendation: Provide City Council with the first of several presentations of the City’sdraft Capital Improvement Program (CIP) budget and provide directions as appropriate. The Council is scheduled to consider adoption of the CIP in June 2026 in conjunction with the operating budget. No formal action is required or requested at this time.

Summary:

The Capital Improvement Program (CIP) presents a six-year plan. The first two fiscal years (FY 2026/27 and FY 2027/28) are proposed for adoption and appropriation. Four additional years are included for planning purposes only to assist the City Council in understanding future project needs and the near-term impacts of policy and funding decisions. Only the first two years will be appropriated in the proposed two-year budget and therefore warrant the greatest level of review.

Background Discussion:

Capital Review Process
This item represents Council’sfirst opportunity to review a portion of the City’sproposed capital plan.

The proposed FY 2026/27 and FY 2027/28 capital improvement plans will be presented for Council review at scheduled meetings during the months of February through April 2026. This allows Council to conduct their review of the proposed CIP budget in manageable groupings.

The Capital Improvement Program (CIP) presents the two fiscal years 2026/27 and 2027/28 for adoption and appropriation. Four additional years are shown for planning purposes only. This allows Council to plan future projects and consider the near-term impacts of those decisions. However, only the first two years are proposed for appropriation and deserve greater scrutiny. Amounts included in the final four years will not be appropriated in the 2-year budget.

Staff has prepared a PowerPoint presentation to summarize proposed capital projects within the funds discussed below. CIP project managers will be available to respond to Council questions on proposed projects. To assist Council in reviewing the proposed projects, staff recommends the following:
· Staff will present a summary of proposed project appropriations and funding sources. · It is recommended that Council review all proposed projects provide direction to staff by either tentatively approving the proposed appropriations or request revisions and/or additional Visalia City Council Printed on 2/13/2026Page 1 of 9
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information on individual projects.
· No formal action is required at this time. At Council’s direction, staff will return with any requested changes or supplemental information at subsequent meetings as the review continues.
· A final Capital Improvement Program document will be prepared, after the review process is completed, and included for adoption with the City's Operating Budget in June 2026.

The Capital Improvement Plan includes capital projects and equipment purchases of $10,000 or more. Capital projects are separated from the operating budget, using separate capital funds. This allows a clear view of capital activities and prevents operating budgets from being artificially inflated with one-time capital expenditures.

Funds For Review
The eight funds included in this first presentation include two Impact Fee funds and six Enterprise funds.
· Impact Fee Funds hold revenue collected from new development to pay for the proportionate cost of public infrastructure needed to serve that new development. These funds are restricted and may only be used for the purchase or construction of new or expanded infrastructure that is eligible growth-related infrastructure.
· Enterprise funds are intended to be self-supporting, and revenues are restricted to uses authorized within the funds in which they are received. Enterprise funds are independent of the General Fund, except for funds approved by Council that require a subsidy. In previous budgets, Council has authorized the Convention Center and Animal Services Funds to be subsidized. In general, revenues not required for operating costs may be used for capital projects.

The Funds to be discussed in today's meeting are listed in Table 1: Capital Budget Funds for Review February 17, 2026. The table shows the funds and the total recommended capital appropriation for each budget year.

Table 1: Capital Budget Funds for Review - February 17, 2026 Several projects are funded by multiple funds; however, each fund only shows its contribution to the Visalia City Council Printed on 2/13/2026Page 2 of 9
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project. Projects that include funding from multiple funds will list each fund’s contribution in the project description. Below is a description of each fund and highlights of proposed projects. A detail project list, by fund, is included in Attachment A.

Wastewater Trunk line Construction - Fund 231
Revenues are derived from Sanitary Sewer and Trunkline Connection Fees and a portion of the monthly storm sewer fee revenue. Funds are restricted to new sanitary sewer trunk line construction and may not be used for operations and maintenance. A comprehensive study of the fees is currently being conducted and will be presented to Council once completed. This fee study is for all wastewater fees which includes the Wastewater Trunkline fees (Fund 231) and Sewer Connection fees (Fund 232), and the Wastewater Facility (Fund 431).

Seven projects are proposed in the two-year budget, including annual appropriations for preliminary engineering and developer reimbursements as needed to support development. The remaining projects address trunkline improvements driven by development demand and will be updated as development activity changes. The largest project proposed in this fund is summarized below:
· Shirk Street Sanitary Sewer Trunkline - Walnut to Noble ($2M): Construct a 48" sanitary sewer trunkline along Shirk Street (south of Hwy-198) from Walnut Avenue to Noble Avenue to connect existing sewer trunkline system. This project includes removal of existing 6" sewer force main and the associated annual operations/maintenance costs for the lift station located at Shirk Street and Noble Avenue. The replacement of the line will provide the necessary wastewater conveyance capacity to accommodate future development growth in the service area. Project total of $5.2m includes $3.2m prior year funding.

Projects shown in the outer planning years are dependent on development conditions and will be re- evaluated during the next two-year budget cycle.

Sewer Connection - Fund 232
Revenues are from treatment plant connection fees and may be used for expansion of Wastewater Reclamation Facility (WRF) capacity and sanitary sewer infrastructure. This fund will need an advance from the Wastewater Fund which can loan to other funds that are used for the collection and treatment of wastewater and sewer water. A comprehensive study of the fees is currently being conducted and will be presented to Council once completed. This fee study is for all wastewater fees which includes the Wastewater Trunkline fees (Fund 231) and Sewer Connection fees (Fund 232), and the Wastewater Facility (Fund 431).

This fund has two projects proposed in the two-year budget. The largest project is listed below and is funded with several other funds:
· Anaerobic Digestion Capacity Expansion ($11.6M): Increase anaerobic digestion capacity at the Wastewater Treatment Plant to maintain reliable solids processing and accommodate current and future loading. The capacity of the anaerobic digestion system is currently limited by the HRT criteria. At current sludge flows, the digestion system is below capacity with the largest digester being out of service, creating operational risk during peak conditions. The project will restore and expand treatment capacity to improve system reliability by adding an additional Digester. This will reduce potential process disruptions, and support long-term Visalia City Council Printed on 2/13/2026Page 3 of 9
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wastewater system demands identified in the Sewer Master Plan. It is estimated to take at a minimum 3 years to design, construct, and have a new digester be placed into service. Multi- funded total of $42.9M.
o $31.29M from WRF (431) including $4.2M prior year funding o $11.60M from Sewer Connection (232).

Building Safety - Fund 401
This fund was established for the operation of the Building Safety Division. Revenues are provided by fees charged for Building Permits. This revenue is used to fund both the operational expenses and capital needs and does not maintain a separate capital reserve.

This fund has three projects proposed in the two-year budget. The largest project is listed below:
· Comprehensive Fee Study ($300K): The fee study would conduct a comprehensive update to the City’s Building Safety fee schedule to ensure fees accurately reflect the current cost of providing plan review, inspection and permit services. The existing study is more than 20 years old and does not reflect current service demands, technology, or staffing costs.

Updating the fee structure would improve cost recovery, maintain program sustainability, and ensure equitable allocation of costs between development activity and the General Fund.

Animal Services - Fund 406
This fund supports the City’sAnimal Control facility and state-mandated services. Revenues include licensing, adoptions, vaccinations, shelter-related fees, and contracted services provided to the surrounding cities. This fund receives an annual cash transfer from the General Fund which is used in combination with the fees charged for services to operate the Animal Services division. Since this fund does not fully cover its own expenses with the revenues it generates, any capital request will increase the transfer amount required by the General Fund.

The Visalia Animal Care Center opened in 2016. As the facility and equipment age, capital maintenance and replacement needs are expected to increase. Construction of the Animal Care Center was completed with debt financing, which will have a remaining principal balance of $1,087,362 as of June 30, 2026. The final debt payment is scheduled for March 21, 2028.

This fund has one project proposed in the two-year budget which is listed below:
· Replace Animal Center Camera ($60K): Replace the existing animal shelter camera system, which is nearing end of life. This project is a scheduled replacement that will ensure continuous monitoring of public areas, kennels, and operational spaces and aligns the facility with current security and evidence-retention standards throughout the Visalia Animal Care Center.

Airport - Fund 411
The Airport Fund's primary revenue source is airport user fees, such as hangar rentals and fuel sales.

These revenues are used to fund the Airport's operating expenses. Funds not used for operating expenses are set aside for capital. The Airport Fund has shown the ability to cover operating expenses with the revenue it generates, and fund smaller capital projects. Larger capital projects are typically funded through FAA Airport Improvement Program (AIP) grants. Projects are submitted Visalia City Council Printed on 2/13/2026Page 4 of 9
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based on the Airport Layout Plan and prioritized by FAA criteria.

The standard FAA match requirement increased from 5% to 10% when Visalia Airport was accepted into the Community Flexible Pilot Program in 2016. The Airport may be eligible to receive a 5% match from the Caltrans Department of Aeronautics (DOA) which pays a portion of the required 10% local match; remaining match requirements are paid from Airport fund balance.

This fund has nine projects proposed for funding in the two-year budget. Appropriations include FAA and/or state-match funded design work and construction related to taxi lane and tiedown apron reconstruction. Only projects receiving final grant awards will proceed. The largest project requested in the two years is listed below:
· Tie-Down Apron “A3” Reconstruction - Construction ($3.2M):

This FAA-approved and funded project will utilize the previously completed design phase to reconstruct Tie-Down Apron “A3,” which has experienced pavement deterioration due to age, weather exposure, and continuous aircraft loading. The work will restore the structural integrity of the apron, eliminate surface defects that pose safety risks, and preserve the Airport’s existing aircraft parking capacity. Rehabilitation of this asset is necessary to maintain safe aircraft parking operations, reduce ongoing maintenance needs, and extend the useful life of the facility. The total project cost is $3.2M, funding breakdown is as follows:
• $2,853,045 FAA
• $101,492 State matching grants
• $215,513 Airport Fund
The Airport Fund is projected to have sufficient reserves to cover the local match and Airport-funded projects during the six-year period.

Wastewater Facility - Fund 431
This fund is supported by sanitary sewer user fees and rates. Funds are to be used only for wastewater operations, maintenance, and capital improvements for the collection system and the wastewater reclamation facility (WRF). A comprehensive study of the fees is currently being conducted and will be presented to Council once completed. This fee study is for all wastewater fees which includes the Wastewater Trunkline fees (Fund 231) and Sewer Connection fees (Fund 232), and the Wastewater Facility (Fund 431).

The WFR was upgraded in 2018 to meet Regional Water Quality Control Board permit requirements.

The upgrade was financed through the Clear Water State Revolving Fund (CWSRF). The projected debt balance will be $76,278,500 at June 30, 2026.

As the plant equipment and infrastructure begins to age, maintenance tasks are required to ensure optimal function and to preserve this investment. The 6-year capital plan includes maintenance projects and spare part purchases which are required to keep the WRF operational. The Wastewater fund includes 49 projects in the six-year capital plan, with 34 requiring funding in the two-year budget.

The three largest projects are listed below:
· Anaerobic Digestion Capacity Expansion - ($42.9M): Multi-funded as described above in the Sewer Connection Fund (232).

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· Membrane Replacement ($10M): Manufactured guidance recommends replacing membrane curtains every 8-10 years. One train was replaced in FY 2025/26 as a pilot. The remaining nine trains are proposed for replacement in FY 2026/27 FY 2027/28 to reduce risk of regulatory violations and emergency failures and to maintain treatment efficiency. · Replace and Relocate Sanitary Sewer Mains ($1M annually): Ongoing replacements and relocations to address deteriorating mains and accommodate development, reducing risk of overflows and service disruptions.

Solid Waste - Fund 441
This fund is supported by refuse collection fees and pays for operating costs and capital needs, including long-term fleet replacement. Available annual fund balance is set aside for future replacement costs. This fund is responsible for the replacement cost for the Solid Waste Fleet which has over 60 garbage trucks. With no significant grant funding currently available for the large-scale replacement of Solid Waste vehicles, it is necessary to plan long-term for the replacement of this large fleet which is so vital to the health and safety of our citizens. The two-year CIP also includes ongoing programs and capital purchases such as Dump-On-Us events, container and bin purchases, roll-off replacements, and systems to enhance services.

Solid Waste Fleet Replacement and Fuel Strategy
Solid waste collection vehicles have an approximate 10-year service life and replacement timing is coordinated with Fleet Maintenance based on condition and operational needs. Trucks which have reached the end of their useful life are sold at auction after they have been replaced. Typically, a new residential truck is needed for every additional 960 daily pickups (3,840 per week), and a commercial truck is needed for every additional 105 daily pickups (525 per week). Vehicle additions are dependent on growth in service demand.

In compliance with Title 13 of the California Code of Regulations, Section 2021.2, the Solid Waste fleet was converted to compressed natural gas (CNG) in 2022 with CMAQ grant assistance. With limited grant assistance currently available to offset the higher cost of CNG replacements, fuel options are evaluated at the time of purchase considering lifecycle cost and emissions performance.

Recent replacements have included clean diesel vehicles consistent with prior Council direction. All vehicle purchases will comply with applicable California Air Resources Board requirements. The City will continue to pursue grant opportunities; if grants are not awarded, purchases may proceed using Solid Waste fund resources based on fleet condition and operational needs. Moving forward, it is appropriate to fully evaluate the long-term costs, and carbon footprint of different fuel options each time a purchase is made.

Transit - Fund 452
This fund was established to support Transits capital projects and is funded by Local Transportation Funds (LTF), Federal Transportation Agency Funds (FTA), Measure R transit funds, contract set asides from the National Park Service contract for Sequoia service, and various other state/federal capital grants. Funds are restricted to capital expenditures only.

The six-year plan includes 12 projects, with 10 requesting appropriations in the two-year budget.

The two largest projects are listed below:

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· Cross Valley Express (CVE)/Signal Prioritization (Phased) ($60M): The City of Visalia was selected as project lead on the Cross Valley Express project which will include signal prioritization to support the BRT (Bus Rapid Transit) and CVE (Cross Valley Express) routes.

Phase 1 in FY 2026/27 ($1.3M) supports administration, planning, design, and environmental work. Phase 2 in outer years supports construction ($57M). · Transit CNG Station Study and Upgrade ($3.4M): Evaluate long-term demand for compressed natural gas (CNG) and station capacity; the current station is operating 30% above intended capacity. Planned funding includes potential expansion if recommended.

Primary funding is anticipated from existing FTA grant, with Solid Waste (fund 441) match participation based on usage share.

Total Cost Breakdown:
· Transit LTF (Fund 452): $69k FY 25/26
· FTA Grant (Fund 452): $331k FY 26/27 and $2.3m FY 27/28 · Solid Waste (Fund 441): $30k FY 25/26 and $690k FY 28/29 *All Transit capital projects included in the CIP are contingent upon confirmation and formal award of all external funding sources. Projects will proceed only after grant funding has been secured, required matching funds have been identified, and final approval has been granted by the City Manager. No project will move forward without confirmed funding in place Each Funds proposed projects is listed in detail in Attachment A.

As mentioned earlier, Capital Funds will be presented to Council during the months of February through May. This allows Council to conduct their review of the proposed CIP budget in manageable groupings.

The proposed presentation schedule is listed below in Table 2: Capital Funds to be reviewed by Council in future Council Sessions.

Table 2: Capital Funds to be reviewed by Council in future Council Sessions FUND Key DESCRIPTION FUND Key DESCRIPTION
231 2490Wastewater Trunkline 501 5010Fleet Maintenance
232 2510Sewer Connection 502 5020Vehicle Replacement
401 4010Building Safety 503 5030Measure T Police Vehicle Replace 406 4060Animal Services 504 5040Measure T Fire Vehicle Replace 411 4040Airport 504 5040Measure T Fire Vehicle Replace
431 4330Wastewater 103 2330Corp Yard Impact Fee
441 4410Solid Waste
452 4520Transit Capital
001 1010General Fund
012 3820Police Unclaimed Funds
132 2420Measure R Bike/Trail 106 2360Fire Impact Fee
211 2440Recreation Facilites 157 1570Baseball
221 2450Storm Sewer 413 4130Convention Center
222 2460Storm Sewer Deficiency 511 5110Information Services 224 2480Ground Water Recharge
261 2540Waterway Construction
481 4880Storm Sewer Maintenance 311 6110CDBG
141 1410Measure N
111 2370Gas Tax
113 2390SB1-RMRA
131 2410Measure R Local
133 2430Measure R Regional
241 2520Transportation Impact Fees
273 2730Landscape & Lighting
281 2810State Transportation
291 2570NE Capital Improvements
document for informational purposes.
2/17/26
3/2/26
4/6/26
* These funds will be reviewed seperately
3/16/26
4/20/26
but will be included in the final budget
4/6/26
5/4/26
from the Capital Budget process according to
the requirements of the individual funding,
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Table 2: Capital Funds to be reviewed by Council in future Council Sessions FUND Key DESCRIPTION FUND Key DESCRIPTION
231 2490Wastewater Trunkline 501 5010Fleet Maintenance
232 2510Sewer Connection 502 5020Vehicle Replacement
401 4010Building Safety 503 5030Measure T Police Vehicle Replace 406 4060Animal Services 504 5040Measure T Fire Vehicle Replace 411 4040Airport 504 5040Measure T Fire Vehicle Replace
431 4330Wastewater 103 2330Corp Yard Impact Fee
441 4410Solid Waste
452 4520Transit Capital
001 1010General Fund
012 3820Police Unclaimed Funds
132 2420Measure R Bike/Trail 106 2360Fire Impact Fee
211 2440Recreation Facilites 157 1570Baseball
221 2450Storm Sewer 413 4130Convention Center
222 2460Storm Sewer Deficiency 511 5110Information Services 224 2480Ground Water Recharge
261 2540Waterway Construction
481 4880Storm Sewer Maintenance 311 6110CDBG
141 1410Measure N
111 2370Gas Tax
113 2390SB1-RMRA
131 2410Measure R Local
133 2430Measure R Regional
241 2520Transportation Impact Fees
273 2730Landscape & Lighting
281 2810State Transportation
291 2570NE Capital Improvements
document for informational purposes.
2/17/26
3/2/26
4/6/26
* These funds will be reviewed seperately
3/16/26
4/20/26
but will be included in the final budget
4/6/26
5/4/26
from the Capital Budget process according to
the requirements of the individual funding,
Fiscal Impact including annual maintenance and operating costs:

The CIP presents a six-year plan, with FY 2026/27 and FY 2027/28 proposed for adoption and appropriation and the remaining four years are provided for planning purposes. The attached spreadsheets summarize each fund and provide and include beginning cash, operating revenue, operating expenditures, proposed CIP expenditures and projected ending cash balances across the six-year period (Attachment A).

No appropriation or budget action will result from this review item. The final CIP will be presented for Visalia City Council Printed on 2/13/2026Page 8 of 9
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adoption and appropriation with the City’s Operating Budget in June 2026.

Prior Council Action: None
Alternatives: None
Recommended Motion (and Alternative Motions if expected):

No motion is requested or required at this time.

Environmental Assessment Status: N/A
CEQA Review: N/A
Deadline for Action: 02/17/2026
Attachments:

Attachment A - Summary of proposed Capital Projects by Fund Attachment B - Directory of Map Points and Maps
Strategic Goal: Indicates which City Strategic Goal(s) this item supports. Check all that apply. ☒
Economic
Vitality
☒
Organizational
Excellence
☒
Fiscal
Strength
☒
Infrastructure &
Growth
☒
Quality of
Life
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Attachment A: Summary of Proposed Capital Projects by Fund Attachment A: Summary of Proposed Capital Projects by Fund 2-17-26

Fund Name Fund #
Proposed
2026-27
Proposed
2027-28
Planning
2028-32
Wastewater Trunkline 231 3,711,000 780,000 17,882,900 Sewer Connection 232 11,910,000 2,300,000 -
Building Safety 401 395,000 50,000 700,000 Animal Services 406 60,000 210,000
Airport 411 219,000 4,336,100 4,607,000
Wastewater 431 36,938,300 12,337,700 26,511,000 Solid Waste 441 2,268,300 1,881,700 18,978,900 Transit Capital 452 6,283,600 2,782,200 81,345,000 Total Projects $ 61,725,200 $ 24,527,700 $150,234,800 15

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Attachment A: Summary of Proposed Capital Projects by Fund The following pages contain a detailed listing of the capital project requests for review by the fund including a summary of cash flow for each. 2026-27 2027-28 2028-29 2029-30 2030-31 2031-32
Beginning Cash Balance 1,547,800 (271,200) 866,200 798,900 (1,345,200) (1,991,900) Operating Revenues 1,400,000 1,421,000 1,442,300 1,463,900 1,485,900 1,508,200 Interest Earnings 544,200 549,600 552,300 555,100 557,900 560,700 Operating Expenditures (52,200) (53,200) (54,300) (55,400) (56,500) (57,600) Capital Improvements (3,711,000) (780,000) (2,007,600) (4,107,700) (2,634,000) (9,133,600) Total Resources Available for Future Projects (271,200) 866,200 798,900 (1,345,200) (1,991,900) (9,114,200) # Project Description (100 word limit) Dept
Project #
(or "new")
Budget
Impact
Map
Ref 2026-27 2027-28 2028-29 2029-30 2030-31 2031-32
1 Shirk St. Sanitary Sewer Trunkline - Walnut to Noble: Construct a 48" sanitary sewer trunkline along Shirk Street (south of Hwy-198) from Walnut Avenue to Noble Avenue to connect existing sewer trunkline system. This project includes removal of existing 6" sewer force main and the associated annual operations/maintenance costs for the lift station located at Shirk Street and Noble Avenue. The replacement of the line will provide the necessary wastewater conveyance capacity to accommodate future development growth in the service area. Project total of $5.2m includes $3.2m prior year funding. Eng CP0567 - - A5 2,000,000
2 Sewer Line Preliminary Engineering: Provide preliminary engineering, alignment studies, and conceptual design to support furture sanitary sewer infrastructure projects. This work will develop planning-level layouts, cost estimates, and feasibility analyses necessary for development review and long-range capital planning. The effort ensures proposed development can be served efficiently and in compliance with the City's sanitary sewer master planning requirements. Eng CP9234 - - N/A 20,000 20,000 20,000 20,000 20,000 20,000 3 Reimburse Developers for Sanitary Sewer: Reimburse eligible developers for construction of oversized sanitary sewer infrastructure installed to meet City system capacity requirements. Reimbursements represent the difference between the standard development requirement and the additional improvements necessary to accommodate future growth. This program supports equitable cost sharing and facilitates timely installation of backbone infrastructure identified in the Sewer Master Plan.

Eng CP9318 - - N/A 1,180,000 110,000 600,000 110,000 110,000 110,000 Wastewater Trunkline - 231 (2490)
2026/27 - 2031/32 Capital Improvement Program
Fund Description: This fund's revenues are derived from Sanitary Sewer and Trunk Line Connection Fees. Funds are to be used only for new sanitary sewer trunk line construction, and not for operation and maintenance. This fund also receives a portion of the monthly sewer users fees.

Cash Balance Summary
Additional Information: The sewer master plan was approved by Council December 2025 and will be used as part of the nexus study that is currently being conducted. The nexus study will be used to to determine future fees. This fund will require an advance from the Wastewater Facilty fund (431). 16

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Attachment A: Summary of Proposed Capital Projects by Fund # Project Description (100 word limit) Dept
Project #
(or "new")
Budget
Impact
Map
Ref 2026-27 2027-28 2028-29 2029-30 2030-31 2031-32
4 Linwood Street Extension (North of Riggin): Design and construction for the extension of Linwood Street north of Riggin Ave. The roadway will be located within & along the westerly portion of the current Modoc Basin footprint w/a signalized connection at Riggin Ave & extend north across Modoc Ditch. Construction of Linwood St. alignment north of Riggin Ave up to Modoc Ditch in order to accommodate access to the Tier II Urban Development Boundary north of the Modoc Basin. This project will build the extension of Linwood St with a signalization connection at Riggin Ave & extend north up to Modoc Ditch. This project will coordinate with and follow the Linwood St Embankment Project.

Contingent upon development in the North. Multi funded project total of $5.7m including FY 25/26 PS&E $300k funding from Transportation Impact Fee (241). FY 26/27 PS&E $696k total from $464k Transportation Impact Fee (241), $182k Storm Sewer Construction (221), $51k Wastewater Trunkline (231); FY 27/28 Construction $4.7m total from $3.2m Transportation Impact Fee (241), $1.2m Storm Sewer Construction (221), and $344k Wastewater Trunkline (231). Eng CP0715 $ A6 50,000 344,000 5 East Side Regional Park (ESRP) On-Site Streets & Update Site Layout: Design of interior streets & infrastructure at the East Side Regional Park, including McKinley Ave. (4,400 LF) and Villoy Ave. (3,000 LF) to include utilities (water, electric, gas, sanitary sewer), streets, a box culvert, lighting, and parking analysis within the park. Update Site Master Plan Layout to apply preliminary engineering design to locate the facilities for the entire site. Excludes design of play fields, buildings, and other public recreation facilities.

Construction budgeted in FY 29/30, construction schedule to be further refined. Multi funded project total of $24m from $1.5m Measure R Trailways, $16.8m Parks & Rec (211) including prior year funding of $1.9m, $5.5m Transportation Impact (241) including prior year funding of $621k, and $307k Wastewater Trunkline (231). Eng CP0668 $$$ B10 30,000 277,300 6 Rd148 from Houston Ave to Murray Ave: Design & construction of approx. 3,200 lf (0.61 mi.) of Road 148, from Houston Ave. to Murray Ave. This will be a 4-lane, north-south arterial along the Rd148 alignment will include construction of the corresponding 10' wide Class 1 trail along the west side, along the SCE towers. Project will include design, environmental (CEQA & NEPA), right of way, Caltrans coordination, and state/federal permitting due to new culvert crossing Mill Creek. Development in east Visalia, around SR 198, requires another north/south arterial. Project total of $15.6m from $596K Measure R Trailways (132), $2.7m Parks & Rec (211) including prior year funding of $415k, $11.2m Transportation Impact (241) including prior year funding of $1.3m, $502k Storm Sewer Construction (221), and $506k Wastewater Trunkline (231).

Eng CP0525 $$ B9 77,000 12,000 417,000
2026/27 - 2031/32 Capital Improvement Program
Wastewater Trunkline - 231 (2490) - Continued
17

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Attachment A: Summary of Proposed Capital Projects by Fund

# Project Description (100 word limit) Dept
Project #
(or "new")
Budget
Impact
Map
Ref 2026-27 2027-28 2028-29 2029-30 2030-31 2031-32
7 Rd 148 from Tulare Ave to Caldwell Ave: Design and construction of approx. 8,800 lf (1.6 mi.) of Rd148, including segments of Tulare Ave & Walnut Ave. This will be a 4-lane, north-south arterial along the Rd148 alignment, in coordination with Caltrans, SCE, the Railroad, and adjacent facilities. Project includes design, right of way, relocation of SCE poles; a signalized railroad crossing; Class 1 multi-use path; new culvert crossing at Cameron Creek. Walnut to Caldwell segment is in Tier 3 of the Gen Plan. Construction will occur in phases; FY 28/29 Ph 1 Tulare to Walnut, FY 30/31 Ph 2 Walnut to RR, and FY 31/32 Ph 3 RR to Caldwell. Project total of $36m from $1.1m Measure R Trailways (132), $1.5m MR Local (131) including prior year funding of $681k, $25.8m TIF (241) including prior year funding of $686k, $2.4m Storm Sewer Construction (221), and $4.8m Wastewater Trunkline (231). Eng CP0526 $$$ D2 354,000 294,000 1,387,600 708,000 1,006,800 1,048,600 8 Visalia Parkway Sanitary Sewer Trunkline - Santa Fe to Lovers Lane: Design and construction of a new 30" sanitary sewer trunkline along the Visalia Parkway (Ave. 276) alignment between Santa Fe St and Lovers Lane. Project includes purchase of Right of Way (ROW), new trunkline at a depth of approximately 17-feet, new 60" manholes, clearing & grubbing, demolition, sheet & shoring, and some bores under existing creeks and ditches. Design FY 29/30; RW FY 30/31; Construction FY 31/32. Trunkline will serve parcels in Tier 3. Total project cost of $14.6m from $12m Wastewater Trunkline (231), and $2.6m Transportation Impact (241). Eng New - - D1 2,575,400 1,497,200 7,955,000 $ 3,711,000 $ 780,000 $ 2,007,600 $ 4,107,700 $ 2,634,000 $ 9,133,600 Notes: Multi-funded means this is only this fund's portion of the total amount budgeted. These projects are funded from multiple sources and the full budget is shown in the "Multi-Fund 301".

The Budget Impact column shows the estimated annual impact of the project on the operating budget for maintenance once completed or purchased. - - No Annual Maintenance Costs (or no increase over existing cost) $$$ $ Annual Maintenance cost is $5,000 or less $$$$
$$ Annual Maintenance costs is $5,000 to $25,000
Wastewater Trunkline - 231 (2490) - Continued
2026/27 - 2031/32 Capital Improvement Program
Capital Improvement Total:
18

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Attachment A: Summary of Proposed Capital Projects by Fund 2026-27 2027-28 2028-29 2029-30 2030-31 2031-32
Beginning Cash Balance 7,160,700 (3,493,700) (4,551,100) (3,295,700) (2,027,400) (745,900) Treatment Connection Fees 1,186,000 1,191,900 1,203,800 1,215,800 1,228,000 1,240,300 Investment Earnings 75,000 56,300 57,400 58,500 59,700 60,900 Operating Expenditures (staff costs, allocations, etc.) (5,400) (5,600) (5,800) (6,000) (6,200) (6,400) Capital Improvements (11,910,000) (2,300,000) 0 0 0 0
Total Resources Available for Future Projects (3,493,700) (4,551,100) (3,295,700) (2,027,400) (745,900) 548,900 # Project Description (100 word limit) Dept
Project #
(or "new")
Budget
Impact
Map
Ref 2026-27 2027-28 2028-29 2029-30 2030-31 2031-32
1 UV Disinfection System Capacity Expansion: Expand the Wastewater Treatment Plant's UV disinfection system to address projected peak wet weater flows and maintain regulatory compliance. The existing system is insufficient to meet projected 2030 peak flow conditions, requiring additional treatment capacity. Improvements include expansion of the UV channels and installation of additional UV units to ensure reliable disinfection performance, protect receiving waters, and maintain permit compliance during high-flow events. WW New - - C2 300,000 2,300,000
2 Anaerobic Digestion Capacity Expansion (near-term): Increase anaerobic digestion capacity at the Wastewater Treatment Plant to maintain reliable solids processing and accommodate current and future loading. The capacity of the anaerobic digestion system is currently limited by the HRT criteria. At current sludge flows, the digestion system is below capacity with the largest digester being out of service, creating operational risk during peak conditions. The project will restore and expand treatment capacity to improve system reliability by adding an additional Digester. This will reduce potential process disruptions, and support long-term wastewater system demands identified in the Sewer Master Plan. It is estimated to take at a minimum 3 years to design, construct, and have a new digester be placed into service. Multi-funded total of $42.9M.
$31.29m from WRF (431) including $4.2M prior year funding $11.6M from Sewer Connection (232).

WW CP0789 - - C2 11,610,000
$11,910,000 $2,300,000 $ - $ - $ - $ - Notes: Multi-funded means this is only this fund's portion of the total amount budgeted. These projects are funded from multiple sources and the full budget is shown in the "Multi-Fund 301".

Sewer Connection - 232 (2510)
2026/27 - 2031/32 Capital Improvement Program
Fund Description: The money in this fund is from treatment plant connection fees paid by customers at the time of development. They are to be used only for Treatment Plant expansions. Funds are not to be used for operation and maintenance projects.

Cash Balance Summary
Additional Information: The sewer master plan was approved by Council Dec 2025 and will be used as part of the nexus study that is currently being conducted. The nexus study will be used to to determine future fees. This fund will require an advance from the Wastewater Facilty fund (431). 19

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Attachment A: Summary of Proposed Capital Projects by Fund 2026-27 2027-28 2028-29 2029-30 2030-31 2031-32
Beginning Cash Balance 16,652,400 16,563,500 16,940,300 17,276,300 17,569,200 17,316,600 Operating Revenues 5,109,300 5,361,500 5,468,700 5,578,100 5,689,700 5,803,500 Operating Expenditures (4,803,200) (4,934,700) (5,082,700) (5,235,200) (5,392,300) (5,554,100) Capital Improvements (395,000) (50,000) (50,000) (50,000) (550,000) (50,000) Total Resources Available for Future Projects 16,563,500 16,940,300 17,276,300 17,569,200 17,316,600 17,516,000 # Project Description (100 word limit) Dept
Project #
(or "new")
Budget
Impact
Map
Ref 2026-27 2027-28 2028-29 2029-30 2030-31 2031-32
1 Comprehensive Fee Study: The last fee study conducted by Zucker Systems for the Building Safety Division was completed June of 2000, 20 years ago. No other fee studies were conducted within the other divisions of the department. Despite increases to the Consumer Price Index (CPI) and operating salaries and expenses, the Building Division has frozen permit fees over the past 3 fiscal years. The Building Safety Division currently maintains a positive fund balance. The fee study would include permit fees for plan check and inspection times. In addition, the Planning Division and Development Engineering Services will be included since both divisions directly support and affect the issuance of building permits to the general public, contractors and developers.

BLDG CP0431 - - N/A 300,000
2 Accela Upgrades: Provide for custom permit reports, additional permit types, and advancements in online permit services to improve permit processing within the Accela building permit system. Report and permit creation will need to be outsourced to become compatible with current program. BLDG New - - N/A 50,000 50,000 50,000 50,000 50,000 50,000 3 Permit System Upgrade: Permit system upgrade to ensure the systems in place meet industry standards and capture all technological advancements within the area of permit processing and inspections. Building Safety will explore options to expand existing modules in Accela. BLDG New - - N/A 500,000
4 Replace 4-Door Sedan with similar
Budget Year / Unit / Year / Age / Miles
2026-27 / 320208 / 2006 / 20 / 91,610 BLDG New - - N/A 45,000 $ 395,000 $ 50,000 $ 50,000 $ 50,000 $ 550,000 $ 50,000 Notes: Multi-funded means this is only this fund's portion of the total amount budgeted. These projects are funded from multiple sources and the full budget is shown in the "Multi-Fund 301".

The Budget Impact column shows the estimated annual impact of the project on the operating budget for maintenance once completed or purchased. - - No Annual Maintenance Costs (or no increase over existing cost) $$$ $ Annual Maintenance cost is $5,000 or less $$$$
$$ Annual Maintenance costs is $5,000 to $25,000
Building Safety - 401 (4010)
2026/27 - 2031/32 Capital Improvement Program
Fund Description: This fund is derived from Building Safety permit fees. Cash for capital projects is provided from the operating budget on an "as needed" basis.

Cash Balance Summary
Capital Improvement Total:
20

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Attachment A: Summary of Proposed Capital Projects by Fund 2026-27 2027-28 2028-29 2029-30 2030-31 2031-32
Beginning Cash Balance - - - - - - General Fund Transfer for Capital - 60,000 50,000 110,000 - 50,000 Capital Improvements - (60,000) (50,000) (110,000) - (50,000) Total Resources Available for Future Projects - - - - - - # Project Description (100 word limit) Dept
Project #
(or "new")
Budget
Impact
Map
Ref 2026-27 2027-28 2028-29 2029-30 2030-31 2031-32
1 Replace Animal Center Cameras - Replace the existing animal shelter camera system, which is nearing end of life. IT has recommended a full replacement that will improve facility security, protect staff and animals, support incident documentation, and reduce liability exposure. The replacement ensures continuous monitoring of public areas, kennels, and operational spaces and aligns the facility with current security and evidence- retention standards throughout the Visalia Animal Care Center by fiscal year 2027/28.

Animal New $ A1 60,000
2 Epoxy Refinish - Refinish deteriorated epoxy flooring within the Animal Care Center kennels, including quarantine and Isolation areas. Existing surfaces have experienced wear that affects sanitation, durability, and daily maintenance. The project will restore sealed, cleanable surfaces that meet operational and health standards while extending the useful life of the facility and reducing and ongoing maintenance needs. Fiscal Year 2029/30 refinish the epoxy floors on the kennels of stray ward. Animal New $$$ A1 50,000 50,000 3 Replace Crematorium Parts - Replace deteriorated throat bricks and roof components of the Animal Care Center crematorium. These components are subject to high heat and are approaching the end of their useful life. Replacement in fiscal year 2029/30 will provide for a safe and compliant operation. Animal New $$$ A1 60,000 50,000 $ - $60,000 $50,000 $110,000 $ - $50,000 Notes: Multi-funded means this is only this fund's portion of the total amount budgeted. These projects are funded from multiple sources and the full budget is shown in the "Multi-Fund 301".

Animal Services - 406 (4060)
2026/27 - 2031/32 Capital Improvement Program
Fund Description: Revenues in this fund are from the operation of the Animal Services division and the Visalia Animal Control Center (VACC). The operations of this fund do not generate sufficient revenue to pay for operations and are subsidized by transfers from the General Fund.

Cash Balance Summary
21

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Attachment A: Summary of Proposed Capital Projects by Fund 2026-27 2027-28 2028-29 2029-30 2030-31 2031-32
Beginning Cash Balance 2,651,000 2,796,400 2,125,700 2,262,100 2,510,300 2,765,100 Operating Revenues 2,898,300 2,949,600 3,008,600 3,068,800 3,130,200 3,192,800 Federal Aviation Administration (FAA)-Airport Improvement Program (AIP) - 3,240,900 4,128,300 - - - Caltrans Department of Aeronautics (DOA) 51,400 109,100 53,400 - - - Operating Expenditures (2,585,300) (2,634,200) (2,686,900) (2,740,600) (2,795,400) (2,851,300) Capital Improvements (219,000) (4,336,100) (4,367,000) (80,000) (80,000) (80,000) Total Resources Available for Future Projects 2,796,400 2,125,700 2,262,100 2,510,300 2,765,100 3,026,600 # Project Description (100 word limit) Dept
Project #
(or "new")
Budget
Impact
Map
Ref 2026-27 2027-28 2028-29 2029-30 2030-31 2031-32
1 Annual Maintenance City Owned/City Occupied Airport Property: Provides ongoing capital maintenance of City-owned and City-occupied airport buildings and infrastructure. Work includes repair or replacement of major building systems and facilities impacted by age, weather, or operational wear, such as HVAC components, structural elements, and storm related damage, reducing the risk of costly emergency repairs. Funding 100% Airport Fund (411). Airport CP0436 - - A3 50,000 50,000 50,000 50,000 50,000 50,000 2 Annual Maintenance of City leased Airport property: Funds capital maintenance and major repairs for City-leased airport facilities, including office space, hangars, and supporting infrastructure. As these facilities age, periodic replacement of major components is required to maintain safe, operational and revenue generating assets.

The annual maintenance addresses lifecycle needs and prevents deferred maintenance from This work supports continued tenant use and long-term asset preservation. Funding 100% Airport Fund (411). Airport CP0435 - - A3 30,000 30,000 30,000 30,000 30,000 30,000 3 Airport Surveillance Camera Replacement: The current surveillance camera system at the airport is being recommended for replacement by IT as the current system has reached end of useful life and is experiencing reliability limitations. The project includes procurement and installation of approximately ten replacement cameras and associated equipment. Upgrading the system will improve airfield and facility security, enhance monitoring capability, and ensure continued compliance with safety and operational standards. Funding 100% Airport Fund (411). Airport New - - A3 30,000 4 Plaza Dr & Facility Connectivity: Install City owned fiber optic connectivity to the existing airport facilities, Animal Control Center, and WWTP utilizing existing communication conduit and installing new conduit. The fiber optic cabling will connect to the Walnut Ave SIC & Connectivity project and extend the City's ITS to the north side of Hwy-198 at Crowley Ave and Plaza Dr to allow for other connections to the traffic signal along Plaza Dr. Construction contingent upon grant funding from state/federal grant funds. Multi funded project total of $1.7m from $340k Airport (411), $25k IS (511), $75K from Measure R (131) with prior year funding$100k, prior year funding of $430K WWTP (431) and $1.16m prior year funding from State Transportation (281-CMAQ). Eng CP0664 - - A4 25,000 315,000 Airport - 411 (4040)
2026/27 - 2031/32 Capital Improvement Program
Fund Description: This fund receives money from the Federal Aviation Administration Airport Improvement Program (FAA-AIP) and various grants. This money can only be used for capital projects approved by the granting agency. This fund also receives revenues from airport user fees, such as hangar rentals and fuel sales. They are to be used for operations, improvements, and vehicle and equipment acquisitions.

These revenues are also used for the Airport’s 5% match on FAA and grant funded projects.

Cash Balance Summary
22

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This FAA-approved and funded project will utilize the previously completed design phase to reconstruct Tie-Down Apron “A3,” which has experienced significant pavement deterioration due to age, weather exposure, and continuous aircraft loading. The work will restore the structural integrity of the apron, eliminate surface defects that pose safety risks, and preserve the Airport’s existing aircraft parking capacity. Rehabilitation of this asset is necessary to maintain safe aircraft parking operations, reduce ongoing maintenance needs, and extend the useful life of the facility. The total project cost is $3.2M, funding breakdown as follows:
$2,853,045 FAA
$101,492 State matching grants
$215,513 Airport Fund Airport New - - A3 3,170,100
6 Tiedown Apron “A3” Reconstruction – Design Phase:

This project funds the design and engineering necessary for the future reconstruction of the Tie-Down Apron “A3.” The design phase will evaluate existing pavement conditions, confirm structural requirements, and prepare construction documents needed to rehabilitate the apron and address ongoing deterioration. Completing the design in advance supports timely construction, projects existing aircraft parking infrastructure, and helps prevent further degradation that could impact operational safety and reliability. The design work ensures compliance with updated FAA requirements. The total project cost is $262K, funding breakdown is as follows:
$235,800 from the FAA
$26,200 from the Airport Fund Airport New - - A3 262,000 7 Design Phase for Taxilane Reconstruction:

This FAA-funded project provides engineering design services for the reconstruction of the H1 (rows 3, 4, and 7) and H2 (row 9) taxilanes, which serve as primary aircraft circulation routes between hangars and the airfield movement areas. The existing pavement has deteriorated due to age and operational loading, resulting in increased maintenance needs and potential safety concerns. The design phase will evaluate existing pavement conditions, establish structural and geometric requirements, and prepare construction documents to restore reliable aircraft access and ensure compliance with current FAA standards. The total project cost is $169K, with funding breakdown as follows:
$152,000 FAA
$7,605 State matching grants
$9,295 Airport Fund Airport New - - A3 169,000
Airport - 411 (4040) - Continued
2026/27 - 2031/32 Capital Improvement Program
23

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Attachment A: Summary of Proposed Capital Projects by Fund # Project Description (100 word limit) Dept
Project #
(or "new")
Budget
Impact
Map
Ref 2026-27 2027-28 2028-29 2029-30 2030-31 2031-32
8 H1 & H2 Taxilane Construction Phase: Construct reconstruction of H1 Taxilanes (Rows 3, 4, and 7) and Hangar H2 Taxilane (Row 9) using the previously FAA-Approved design. The project rehabilitates deteriorated pavement to maintain safe aircraft and vehicle circulation within the hangar areas. Improvements will extend pavement life, reduce ongoing maintenance needs and maintain compliance with FAA operational standards. Total project $1.2m, with funding breadown as follows:

$65,285 will be funded through the Airport Fund
$1,068,300 funded through FAA
$53,415 funded through State matching grants. Airport New - - A3 1,187,000 9 Airport Maintenance Truck-Light truck used for pesticide spraying and various other tasks around the airport.

Budget Year/Unit/Year/Age/Miles
2028-29 / 172222 / 2003 / 22 / 185,555 Airport New - - N/A 40,000 10 Airport Terminal Replacement:

Provides for the replacement of the existing General Aviation/Business Terminal at Visalia Municipal Airport. The current facility, constructed in 1985, was designed to meet the needs of a different era and no longer meets service expectations of today’s business aviation travelers. A new terminal will improve functionality, accommodate modern aviation needs, and enhance service capacity for tenants, visitors, and aviation users. Total project cost $3.4M, with funding breakdown as follows:
90% FAA Funding
$340K Airport funding to support the design phase in Year 2 Actively pursuing grants and/or earmarks Airport New - - A3 340,000 3,060,000 11 Alternative Energy Assesment & Feasability Study at WRF & Airport: Consultant would complete a comprehensive feasibility study and financial analysis to identify the feasibility, project scope, potential costs and implementation recommendations of retiring portions of Airport & Water Reclamation Facility (WRF) ag land to construct applicable renewable energy and energy storage facilities to make these facilities completely energy independent, improve local grid resiliency, generate hydrogen fuel, and potentially provide other energy benefits through implementation of a microgrid system. Multi-funded total of $420k with $336k from WRF (431) and $84k from Airport (411).

WRF New 0 N/A 84,000
$ 219,000 $4,336,100 $4,367,000 $ 80,000 $ 80,000 $ 80,000 Notes: Multi-funded means this is only this fund's portion of the total amount budgeted. These projects are funded from multiple sources and the full budget is shown in the "Multi-Fund 301".

The Budget Impact column shows the estimated annual impact of the project on the operating budget for maintenance once completed or purchased. - - No Annual Maintenance Costs (or no increase over existing cost) $$$ $ Annual Maintenance cost is $5,000 or less $$$$
$$ Annual Maintenance costs is $5,000 to $25,000
Airport - 411 (4040) - Continued
2026/27 - 2031/32 Capital Improvement Program
Capital Improvement Total:
24

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Attachment A: Summary of Proposed Capital Projects by Fund 2026-27 2027-28 2028-29 2029-30 2030-31 2031-32
Beginning Cash Balance 59,093,700 27,699,900 20,906,700 14,104,650 12,669,150 14,409,100 Depreciation Set Aside for Capital 5,544,500 5,544,500 5,544,500 5,544,500 5,544,500 5,544,500 Capital Improvements (36,938,300) (12,337,700) (12,346,550) (6,980,000) (3,804,550) (3,379,900) Total Resources Available for Future Projects 27,699,900 20,906,700 14,104,650 12,669,150 14,409,100 16,573,700 # Project Description (100 word limit) Dept
Project #
(or "new")
Budget
Impact
Map
Ref 2026-27 2027-28 2028-29 2029-30 2030-31 2031-32
1 Alternative Energy Assesment & Feasability Study at WRF & Airport: Consultant would complete a comprehensive feasibility study and financial analysis to identify the feasibility, project scope, potential costs and implementation recommendations of retiring portions of Airport & Water Reclamation Facility (WRF). Ag land to construct applicable renewable energy and energy storage facilities to make these facilities completely energy independent, improve local grid resiliency, generate hydrogen fuel, and potentially provide other energy benefits through implementation of a microgrid system. Multi-funded total of $420k with $336k from WRF (431) and $84k from Airport (411). WRF New - - N/A 336,000
2 Department of Toxic Substance Control for oversight and review of assessment and remediation of the convention center site previously being a dry cleaning facility. Multi funded Total Project $284K. Project funding from $154k Convention Center (413) including prior year funding of $26k, and $127k WWTP (431). Eng CP0594 - - B4 81,300 46,200 3 Public Works Admin Building: Design and construct a new Public Works Administration Building to consolidate administrative functions currently housed in aging and undersized facilities and allow for future staff growth. The project will improve operational efficiency, support current staffing needs, and allow for long-term service continuity. The existing facility is approximately (+/-) 2,200 sq ft. Project will follow and reflect recommendations as determined in the Corp Yard Master Plan. Multi- funded total project cost $4.1M. $1.43M from GF (001), $410k from WRF (431), $410k from CY Impact Fee (103), and $1.85M from Solid Waste (441). PW New $ B6 410,000 Wastewater - 431 (4330)
2026/27 - 2031/32 Capital Improvement Program
Fund Description: This fund is derived from Sanitary Sewer user fees and rates. Funds are to be used only for operations, maintenance, and improvements, including vehicle and equipment acquisitions related to collection and disposal of wastewater.

Cash Balance Summary
Additional Information: The sewer master plan was approved by Council December 2025 and will be used as part of the Nexus Study that is currently being conducted. The Nexus Study will be used to to determine future fees which are needed for the expansion projects. This fund currently has cash available, however, it is needed to replace capital assets which total $314.8 million. 25

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Attachment A: Summary of Proposed Capital Projects by Fund # Project Description (100 word limit) Dept
Project #
(or "new")
Budget
Impact
Map
Ref 2026-27 2027-28 2028-29 2029-30 2030-31 2031-32
Projects for Construction and Maintenance of Sewer Lines throughout the City:
4 Annual Replace Sanitary Sewer Mains: Replace mains shown to be deteriorating throughout the City and relocate sanitary sewer mains as necessary to accommodate development of property formerly used as streets or alleys. Prevents sewer failure which can cause overflows and service disruptions. This project will also include acquiring consultant services to help develop a formalized Sewer Repair Maintenance Plan. WFR CP9456 - - N/A 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 5 Annual Sanitary Sewer Maintenance Access Point Repairs: Funding will allow the repair and/or replacement of sewer access points throughout the city's sanitary sewer system. WFR CP0580 - - N/A 25,000 25,000 25,000 25,000 25,000 25,000 6 Annexed Island Sanitary Sewer Install: Install sanitary sewers in county islands annexed into the City to provide sewer service to new areas. The residents who choose to connect to the sewers pay connection fees that are used to reimburse the construction cost. Remaining area for this project is Areas 6 (Irma & Houston). This project will coordinate Virmargo Right of Way & Utility Installation. Project total of $1.3m from WWTP (431), includes $763k prior year funding. Eng CP9457 $ B8 566,300 7 Ranch St Trunk Upsizing: This project will replace approximately 3,600 feet of 18" sewer main in N Ranch St and through the Visalia Country Club with 24" sewer main, extending from W Mineral King to W Goshen Ave. Trenchless construction methods, such as pipe bursting, will be used where feasible. The Ranch St sewer trunk has an existing capacity deficiency. Project total of $4.49m. Eng New - - B1 791,300 3,701,600 8 West St Mill Creek Culvert Replacement: Design and construction for the replacement of the Mill Creek Box Culvert at West St and the overlying street structural section.

Project will replace the existing structure in-kind. Existing sewer main may need to be lowered. Multi funded project total of $2.4m from $2.2m Gas Tax (111) and $207k WWTP. Eng New - - B3 43,200 163,900
Wastewater - 431 (4330) - Continued
2026/27 - 2031/32 Capital Improvement Program
26

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Attachment A: Summary of Proposed Capital Projects by Fund # Project Description (100 word limit) Dept
Project #
(or "new")
Budget
Impact
Map
Ref 2026-27 2027-28 2028-29 2029-30 2030-31 2031-32
9 Annual Sanitary Pump Replacement: Sanitary Pump Replacement: Project will replace or repair the sanitary sewer lift station pumps when they fail or have reached their 10- 12 year life expectancy. The cost of a new pump ranges from $10k to $50k, depending on the size. Pump sizes range from 3hp to 25hp based on the size of the lift station. These pumps can also be rehabilitated and returned to stock if it proves to be more cost-effective. WFR CP0324 - - N/A 200,000 200,000 200,000 200,000 200,000 200,000 10 Annual Sanitary Lift Station Repair: The majority of the sanitary lift stations have been rehabilitated over the last several years, with a few remaining that require minor repairs such as entry hatch replacements or concrete surface coating. After the completion of the final lift station rehab, this project will continue to be utilized for a variety of miscellaneous repairs, as needed. WFR CP0729 - - N/A 100,000 100,000 100,000 100,000 100,000 100,000 11 Annual Sewer Lateral Connections, Replacements, Installations: Staff administration to provide customer requested hookups to the sanitary sewer, including lateral replacements. Contract costs are reimbursed by the property owner, typically through 10 year payment agreements collected through Property Tax payments. This project allows connections and repairs to private sewer laterals for property owners unable to afford the high cost of sewer lateral improvements. Eng CP9228 - - N/A 50,000 50,000 50,000 50,000 50,000 50,000 12 Stevenson Mill Creek Culvert Replacement: Design and construction for the replacement of the Mill Creek Box Culvert at Stevenson St and the overlying street structural section. Project will replace the existing structure in-kind. Existing sewer main may need to be lowered. Multi funded project total of $2m from $1.9m Gas Tax (111) and $189k WWTP (431). Eng New - - B2 39,300 149,200 13 Headworks Bio-filter Media Replacement:Change out Media, Wetting System replacement, and Liner repairs in Bio-filter Basins used to scrub air from the Headworks. Current media will have been in use for 8 years. Media is breaking down and sealing off air flow. The liner may need to be repaired/replaced within the Basins and the Wetting System will also need to be replaced. The odor control of the media is waning and it is getting saturated with H2S from headworks. WFR CP0731 - - C2 60,000 Wastewater - 431 (4330) - Continued
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Attachment A: Summary of Proposed Capital Projects by Fund # Project Description (100 word limit) Dept
Project #
(or "new")
Budget
Impact
Map
Ref 2026-27 2027-28 2028-29 2029-30 2030-31 2031-32
Projects for Routine Maintenance and Parts to keep the Wastewater Reclamation Facility (WRF) operating efficiently:
14 Anaerobic Digestion Capacity Expansion (near-term): The capacity of the anaerobic digestion system is currently limited by the HRT criteria. At current sludge flows, the digestion system is below capacity with the largest digester, Digester No. 8, out of service, so another digester, Digester 9, is needed now to allow the largest digester to be taken out of service. However, it is estimated to take at a minimum 3 years to design, construct, and have a new digester be placed into service. Multi-funded total of $42.9M with $27m from WRF (431) including $4.2M prior year funding, and $11.6M from Sewer Connection (232). WFR CP0789 - - C2 27,090,000 15 Digester Maintenance: Digester units need to be cleaned of accumulated grit, rags, and plastics. Related pumps, valves, and digester gas equipment need to be repaired or replaced. The cleaning will commence in FY26/27 after the Digester Draining Pond has been constructed. Since the digesters are currently far out of their maintenance schedule, one digester per year will be cleaned and repaired per year to ensure proper maintenance. WFR CP9768 - - C2 600,000 600,000 600,000 600,000 600,000 16 Annual Influent Pump Rebuild: Complete rebuild of two (2) Influent pumps and motors for upkeep of plant investment. Two to three influent pumps run 24 hours 7 days a week pumping the wastewater that enters the plant to the treatment processes to clean the water. Currently there are six influent pumps, and one to two pump units are rebuilt annually. The cost to replace the influents pumps is double the cost and is followed by long delivery times. Staff recommends the influent pumps be rebuilt. WFR CP8369 - - C2 150,000 150,000 150,000 150,000 150,000 150,000 17 Annual UV Disinfection Overhaul: To maintain the operating condition of the UV equipment to ensure that the required permit UV Dose is maintained 24 hours, 7 days a week. To ensure that the disinfection of the final effluent meets the required permit limits and that the UV Process is in compliance with the UV Operation Plan approved by the Division of Drinking Water. WFR CP0441 - - C2 132,000 132,000 132,000 132,000 132,000 132,000 Wastewater - 431 (4330) - Continued
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Attachment A: Summary of Proposed Capital Projects by Fund # Project Description (100 word limit) Dept
Project #
(or "new")
Budget
Impact
Map
Ref 2026-27 2027-28 2028-29 2029-30 2030-31 2031-32
18 Membrane Replacement: To replace the membrane curtains per manufacturors recommendation every 8-10 years. We will replace 1 train as a trial run in FY25/26 to to give us a better understanding of how long each replacement willl take. The remaining 9 trains will be replaced during FY26/27 and FY27/28. This will keep the plant running at optimum effeciency. The ware from the wastewater treatment process slowly damages the membrane filters. The lifetime is in question as different processes put different stress and ware on the membranes. For safety from violation or emergency replacement we will replace all 10 trains. WFR CP0582 - - C2 4,000,000 5,000,000 19 Annual Digester Gas Cleaning: To ensure that the digester gas meets the purity level that is specificied by the Cummins engine manufacturer to protect and prolong the life of the co-gen engine. To meet the digester gas H2S limits set in the Air Board permit.

The media used in the gas conditioning vessels is contaminated and ineffective after a calculated amount of time. This media must be replaced to protect the cogeneration unit and keep it within Air Board compliance standards. WFR CP0440 - - C2 390,000 390,000 390,000 390,000 390,000 390,000 20 Annual Activated Sludge Overhaul: To protect plant investment and ensure that the activated sludge process removes the organic and nitrigen removal prior to the membrane tanks so permit limits are met. Annual funding covers the cost of parts and labor for one rebuild. In addition, the manufacturer requires, at minimum, (4) tanks to be inspected annually, and rebuilt every 3-5 years. In recent years maintenance has been deferred. To catch up, 2 basins will get taken down and rebuilt in FY27 and two in FY28. After that point 1 basin per year will be taken down. WFR CP0439 - - C2 300,000 300,000 300,000 300,000 300,000 300,000 21 Aerzen Blower Shelf Spare: There are five aeration blowers, each with an expected life cycle of 40,000 hour run time (about 5 years if running constantly.) Two blowers usually run continuously, with additional units coming online to meet periods of high demand. Blowers are rotated periodically. Obtaining a replacement blower is a lengthy process, so a shelf spare will allow the blower to be replaced and back in service in a timely manner. WFR EQ0249 - - N/A 45,000 45,000 22 Renewable Power Generation System (RPGS) Engine Rebuild: The RPGS Cummins Engine is expected to be commissioned in 2026. The engine will offset up to 1/3 of the WRF's electricity costs. The biennial budget schedule is for a top end overhaul, followed by an intermediate overhaul per manufacturers recommendations based on predicted hours of use. Cummins engine must be kept in top running condition to meet San Joaquin Valley Air Pollution Control District permit requirements and reduce the amount of electrical load the treatment facility purchases. WFR CP0323 - - C2 170,000 85,000 170,000 2026/27 - 2031/32 Capital Improvement Program
Wastewater - 431 (4330) - Continued
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Attachment A: Summary of Proposed Capital Projects by Fund # Project Description (100 word limit) Dept
Project #
(or "new")
Budget
Impact
Map
Ref 2026-27 2027-28 2028-29 2029-30 2030-31 2031-32
23 Annual Primary Clarifier Overhaul: Replace wear shoes, wear strips, chains, sprockets, and flights in each of the 5 primary tanks. One tank is replaced each year. This equipment must be kept in top running condition in order to remove solids and scum from the treatment system. Upkeep in plant investment. WFR CP9362 - - C2 30,000 30,000 30,000 30,000 30,000 30,000 24 Annual Rebuild Sludge Solids Grinders: The WWTP has 7 sludge grinders in operation with a life expectancy of approx. 3 years. Budget allows for two sludge solids grinders to be rebuilt annually. The grinders reduce the larger objects in the sludge to smaller objects to reduce plugging of pumps, lines and digesters. The sludge grinders also make the biosolids more marketable to ensure that the digesters are in top working condition, allowing the organic solids to decompose in order to produce digester gas. This process ensures the biosolids meet Federal and State requirements. Staff intends to replace grinders, as needed. WFR CP0322 - - C2 25,000 25,000 25,000 25,000 25,000 25,000 25 Annual RAS Pump Motor Rebuild: Complete rebuild of one Return Activated Sludge (RAS) pump and motor annually until all (3) are rebuilt. There are 3 RAS pumps at the RAS Structure. One pump runs 24 hours, 7 days a week and a second pump runs 12- 15 hours, 7 days a week. The pumps were placed in service in 2016. Each pump has a life expectancy of approx. 35 years and can be rebuilt every 8-9 years before replacement is necessary (approx. 3 times). The RAS pumps are a critical component for the proper operation of the membrane bio-reactor (MBR) system. WFR CP0583 - - C2 22,000 22,000 22,000 22,000 22,000 22,000 26 Annual Interstage Pump/Motor Rebuild: Complete rebuild of one Interstage pump and motor annually until all (3) are rebuilt. There are 3 interstage pumps at the Interstage Pump Structure. One pump runs 24 hours, 7 days a week and a second pump will run when high influent flows occur. The pumps were placed in service in 2016. Each pump has a life expectancy of approx. 35 years and can be rebuilt every 8-9 years before replacement is necessary (approx. 3 times). The pumps are critical to ensure flows proceed through the plant. WFR CP0584 - - C2 22,000 22,000 22,000 22,000 22,000 22,000 27 Headworks Influent Gates: Perform a feasibility study and implement changes and/or repairs to the headworks influent gates. The two headworks influent gates are detached from the concrete, leaving large amounts of water flowing passed the gates even when they are closed. Based on estimates and best industry practices, it is believed that a very large pump-around will be needed to re-route the raw sewage flowing through the gates in order to make the necessary repairs. The rental of equipment and hiring of additional staff continuously during the project make up the bulk of the costs budgeted. WFR CP0442 - - C2 750,000 3,000,000 Wastewater - 431 (4330) - Continued
2026/27 - 2031/32 Capital Improvement Program
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Project #
(or "new")
Budget
Impact
Map
Ref 2026-27 2027-28 2028-29 2029-30 2030-31 2031-32
28 Influent Pump Replacement: Five of the City's WRF influent pumps are nearing the end of their service life. Two units per year will be purchased for 2 years and 1 in the final year until all of the old units are replaced. The volutes in the units are starting to show signs of aging, replacement parts are difficult to procur, and multiple iterations of these models have come out since they were originally procurred. The newer pumps will perform better, require less maintenance and associated downtime, and will be more energy efficient. WFR New - - C2 315,000 315,000 140,000 29 Ovivo Gas Storage Ball Replacement: The existing gas storage sphere (“gas ball”) at the Visalia Water Reclamation Facility is approaching the end of its useful life. The manufacturer recommends replacing the ball after 10 years and we're now approaching the 10th year since its installation. The replacement will ensure reliable biogas storage capacity for the Renewable Power Generation System and maintain compliance with regulatory and fire safety requirements. WFR New - - C2 300,000 30 Neuros Blower, shelf spare: There are a total of four scour blowers for the membrane bio-reactor (MBR) system. One blower runs continuously, with additional blowers coming online as needed to meet demand. The blower cores have an expected lifecycle of 40,000 hours (approximately 5 years if running continuously). Obtaining a replacement blower core is a lengthy process, so a shelf spare will allow the blower to be quickly repaired and placed back in service if broken or damaged. WFR EQ0250 - - C2 130,000 31 Purchase Mini Excavator: The WRF has often needed to rent a mini excavator to expose burried pipes to perform repairs. Procuring these rentals creates delays in the process of repairing critical infrastructure. Having a mini excavator on site would be a cost effective solution to avoid costly rental fees and to enable mechanical maintenance crews to respond to issues requiring underground pipe repair promptly. WFR New - - C2 84,200 32 Purchase asset management software: The Mechanical Maintenance and Wastewater Collections divisions currently use an outdated computerized maintenance management system (CMMS) called MP2. Staff is no longer able to add assets, update maintenance schedules, or produce reports utilizing MP2. Staff intends to purchase a new module for Lucity. Tablets would both create, update, and clear work orders and enable work orders to be pushed to staff in the field without the need to report to a centralized location for new assignments. Lucity's data tracking will enable staff to better track maintenance costs and target equipment replacements according to need. WFR New $$ N/A 80,000
Wastewater - 431 (4330) - Continued
2026/27 - 2031/32 Capital Improvement Program
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Attachment A: Summary of Proposed Capital Projects by Fund # Project Description (100 word limit) Dept
Project #
(or "new")
Budget
Impact
Map
Ref 2026-27 2027-28 2028-29 2029-30 2030-31 2031-32
33 Purchase a jetter trailer and accessories: The Water Reclamation Facility depends on a large network of underground pipes that can develop blockages from debris in the wastewater stream. Historically, staff have relied on Collections’ vacuum trucks to clear these blockages, but the trucks are frequently in use elsewhere and are difficult to maneuver safely in confined plant areas. Procuring a dedicated jetter trailer for the WRF would allow mechanical maintenance staff to clear blockages quickly and independently. A trailer-mounted jetter also offers greater maneuverability than a vacuum truck, improving safety and enabling easier access to cleanout points throughout the facility. WFR New - - N/A 70,800
34 Replace Aeration Basin Blowers: The Aerzen aeration basins blowers at the Visalia WRF have all failed multiple times, necessitating expensive repairs. Often the failures occur out of warranty and have led to hundreds of thousands of dollars in repair and replacement costs. At times, the WRF has experienced so many simultaneous failures that the system was not able to produce enough dissolved oxygen to keep up with discharge permit requirements. This project will replace the current blowers with models that are more reliable and with better manufacturer support. WFR New - - N/A 6,500,000 Projects for Vehicle and Equipment replacements or additions:
35 Replace Vac-Con: This vehicle equipment is used to clean sanitary sewer and storm mains, preventing them from becoming plugged which can cause property damage and health risks. The California Air Resources Control Board (CARB)’s Advanced Clean Fleet regulation requires the transition of heavy-duty fleets state-wide to zero- emission vehicles (ZEVs) by 2045. The regulation requires specified incremental progress toward this transition to maintain compliance. Multi-funded in the amount of $900,000, with a 75/25 split, funded from $675K WRF (431) and $225k Storm Sewer (481).

Budget Year / Unit / Year / Age / Mileage
2026-27 / 318921 / 2013 / 12 / 70,695 WFR New - - N/A 675,000 36 Purchase New Tractor: Purchase a John Deere 5130M Tractor or equivalent, flail mower, and disc. The Water Reclamation Facility requires weed abatement along the banks and the inside of its basins as well the berms that partially surround the perimeter of the plant. Staff recently underwent a major effort to catch up on deferred weed maintenance and found that it was cheaper to do the operation in-house rather than use a contractor. Purchasing a tractor with a disc and flail mower will allow staff the operational flexibility to address weed abatement needs without the need to utilize a rental unit and attachments. Multi-funded total of $150k with $75k from WRF (431) and $75k from Water Rchg (224). WFR New - - N/A 75,200
Wastewater - 431 (4330) - Continued
2026/27 - 2031/32 Capital Improvement Program
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Attachment A: Summary of Proposed Capital Projects by Fund # Project Description (100 word limit) Dept
Project #
(or "new")
Budget
Impact
Map
Ref 2026-27 2027-28 2028-29 2029-30 2030-31 2031-32
37 Replace Nissan Forklift: The current forklift at the WRF is 22 years old and experiences excessive downtime due to ongoing maintenance and repairs.

Budget Year / Unit / Year / Age / Hours
2026-27 / 238731 / 1993 / 32 / 4,117 WFR New - - N/A 43,600 38 Replace 2002 Cushman Carryall Golf Cart: This golf cart is assigned to the Water Reclamation Facility’s maintenance mechanics has exceeded its useful life and is increasingly unreliable. Frequent mechanical issues limit staff mobility across the large site, slowing response times for equipment repairs and daily preventative maintenance. Replacement parts are difficult to source, resulting in extended downtime. A new utility cart will ensure safe, dependable transportation of tools and personnel, improve operational efficiency, and support timely maintenance of critical treatment infrastructure. WFR New - - N/A 19,600
39 Replace John Deere 624 K Loader: In addition to the age, condition, and operating hours on this machine, the Air Board’s qualifying factors of age and horsepower rating make this loader a high contributor to the City’s off-road equipment fleet compliance calculation in CARB’s DOORS tracking system. Based on the City’s existing fleet of off- road equipment, the calculation shows compliance until January 2028, at which time some equipment will require removal or upgrades. To avoid operational impacts, the Fleet Maintenance Division has identified this loader as a priority replacement prior to that date to ensure ongoing compliance through CARB
Budget Year / Unit / Year / Age / Hours
2026-27 / 238921 / 2012 / 16 / 8,018 WFR New - - N/A 381,500 40 Replace Kenworth Dump Truck
Budget Year / Unit / Year / Age / Mileage
2028-29 / 238920 / 2012 / 13 / 22,225 WFR New - - N/A 294,300 Wastewater - 431 (4330) - Continued
2026/27 - 2031/32 Capital Improvement Program
33

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Attachment A: Summary of Proposed Capital Projects by Fund # Project Description (100 word limit) Dept
Project #
(or "new")
Budget
Impact
Map
Ref 2026-27 2027-28 2028-29 2029-30 2030-31 2031-32
41 Replace Vac-Con: This vehicle equipment is equipped with combination vacuum and sewer jetter and is used to clean sanitary sewer and storm mains, preventing them from becoming plugged which can cause property damage and health risks. The California Air Resources Control Board (CARB)’s Advanced Clean Fleet regulation requires the transition of heavy-duty fleets state-wide to zero-emission vehicles (ZEVs) by 2045. The regulation requires specified incremental progress toward this transition to maintain compliance.Multi-funded in the amount of $953,800, with a 75/25 split, funded from $715K WRF (431) and $238k Storm Sewer (481).

Budget Year / Unit / Year / Age / Mileage
2028-29 / 318922 / 2014 / 11 / 59,896 WFR New - - N/A 715,350 42 New 12-Yard Dump Truck: Collections is utilizing a 2008 Sterling 10 yard dump truck that is a "ghost vheicle". This vehicle is used to pull one of the large equipment transport trailers, as well as haul large debris from the sanitary lift stations, ponding basins & creeks to the landfill. This vehicle is no longer CARB compliant, and because it is a ghost vehicle, cannot be replaced. The regulation requires specified incremental progress toward this transition to maintain compliance through 2045. Multi- funded in the amount of $305k, with a 75/25 split, funded from $229k WRF (431) and $76k Storm Sewer (481). WFR New - - N/A 228,900
43 Replace 1-ton 4x4 Pickup: Vehicle is used to check ditches and ponding basins, pull equipment to job sites, and hold tools needed to repair sanitary and storm lift stations.

Multi-funded in the amount of $91k, with a 50/50 split, funded from $46k WRF (431) and $46k Storm Sewer (481).

Budget Year / Unit / Year / Age / Mileage
2028-29 / 318219 / 2013 / 12 / 124,992 WFR New - - N/A 45,500 44 Replace 1-ton 4x4 Pickup: Vehicle is used to check ditches and ponding basins, pull equipment to job sites, and hold tools needed to repair sanitary and storm lift stations.

Multi-funded in the amount of $91k, with a 50/50 split, funded from $46k WRF (431) and $46k Storm Sewer (481).

Budget Year / Unit / Year / Age / Mileage
2028-29 / 318221 / 2015 / 10 / 151,243 WFR New - - N/A 45,500 45 Replace 1-ton 4x4 Pickup: Vehicle is used to check ditches and ponding basins, pull equipment to job sites, and hold tools needed to repair sanitary and storm lift stations.

Multi-funded in the amount of $91k, with a 50/50 split, funded from $46k WRF (431) and $46k Storm Sewer (481).

Budget Year / Unit / Year / Age / Mileage
2028-29 / 318218 / 2013 / 12 / 133,218 WFR New - - N/A 45,500 Wastewater - 431 (4330) - Continued
2026/27 - 2031/32 Capital Improvement Program
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Attachment A: Summary of Proposed Capital Projects by Fund # Project Description (100 word limit) Dept
Project #
(or "new")
Budget
Impact
Map
Ref 2026-27 2027-28 2028-29 2029-30 2030-31 2031-32
46 Replace 1-ton flatbed Pickup: Vehicle is used to check ditches and ponding basins, pull equipment to job sites. Multi-funded in the amount of $112k, with a 50/50 split, funded from $56k WRF (431) and $56k Storm Sewer (481).

Budget Year / Unit / Year / Age / Mileage
2029-30 / 318920 / 2012 / 13 / 114,459 WFR New - - N/A 56,400 47 Replace 1-ton 4x4 Pickup: Vehicle is used to check ditches and ponding basins, pull equipment to job sites, and hold tools needed to repair sanitary and storm lift stations.

Multi-funded in the amount of $91k, with a 50/50 split, funded from $46k WRF (431) and $46k Storm Sewer (481).

Budget Year / Unit / Year / Age / Mileage
2029-30 / 318224 / 2017 / 8 / 137,877 WFR New - - N/A 45,500 48 Replace 1-ton 4x4 Pickup: Vehicle is used to check ditches and ponding basins, pull equipment to job sites, and hold tools needed to repair sanitary and storm lift stations.

Multi-funded in the amount of $91k, with a 50/50 split, funded from $46k WRF (431) and $46k Storm Sewer (481).

Budget Year / Unit / Year / Age / Mileage
2029-30 / 318223 / 2016 / 9 / 155,461 WFR New - - N/A 45,500 49 Replace Vac-Con: This vehicle equipment is equipped with combination vacuum and sewer jetter and is used to clean sanitary sewer and storm mains, preventing them from becoming plugged which can cause property damage and health risks. The California Air Resources Control Board (CARB)’s Advanced Clean Fleet regulation requires the transition of heavy-duty fleets state-wide to zero-emission vehicles (ZEVs) by 2045. The regulation requires specified incremental progress toward this transition to maintain compliance.Multi-funded in the amount of $953,800, with a 75/25 split, funded from $715k WRF (431) and $238k Storm Sewer (481).

Budget Year / Unit / Year / Age / Mileage
2030-31 / 318924 / 2016 / 9 / 86,749 WFR New - - N/A 715,350 36,938,300 12,337,700 12,346,550 6,980,000 3,804,550 3,379,900 Notes: Multi-funded means this is only this fund's portion of the total amount budgeted. These projects are funded from multiple sources and the full budget is shown in the "Multi-Fund 301".

The Budget Impact column shows the estimated annual impact of the project on the operating budget for maintenance once completed or purchased. - - No Annual Maintenance Costs (or no increase over existing cost) $$$ $ Annual Maintenance cost is $5,000 or less $$$$
$$ Annual Maintenance costs is $5,000 to $25,000
Capital Improvement Total:
2026/27 - 2031/32 Capital Improvement Program
Wastewater - 431 (4330) - Continued
35

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Attachment A: Summary of Proposed Capital Projects by Fund 2026-27 2027-28 2028-29 2029-30 2030-31 2031-32
Beginning Cash Balance 26,063,800 25,616,400 25,592,000 19,552,600 19,014,900 16,726,500 Depreciation Set Aside for Capital 1,820,900 1,857,300 1,894,400 1,932,300 1,970,900 2,010,300 Capital Improvements (2,268,300) (1,881,700) (7,933,800) (2,470,000) (4,259,300) (4,315,800) Total Resources Available for Future Projects 25,616,400 25,592,000 19,552,600 19,014,900 16,726,500 14,421,000 # Project Description (100 word limit) Dept
Project #
(or "new")
Budget
Impact
Map
Ref 2026-27 2027-28 2028-29 2029-30 2030-31 2031-32
1 Transit CNG Station Study and Upgrade: Conduct a comprehensive study to evaluate the City’s long-term demand for compressed natural gas (CNG) demand and assess required upgrades to the City’s existing transit fueling station, which is currently operating beyond its intended capacity. and to develop recommendations for potential station upgrades. The current station is operating at 30% above its intended capacity. This study will identify infrastructure limitations, operational risks, and phased expansion options to ensure continued reliability and support fleet needs. Planned funding for FY 2026–2028 includes estimated costs for expansion, if recommended. The project will be primarily funded through existing FTA grants, with matching contributions from Solid Waste (Fund 441) based on usage share. Total project cost $3.4M, funding breakdown as follows:

Transit LTF (Fund 452): $69k FY 25/26
FTA Grant (Fund 452): $331k FY 26/27 and $2.3m FY 27/28 Solid Waste (Fund 441): $30k FY 25/26 and $690k FY 28/29 Transit CP0522 - - N/A 690,000 2 Corp Yard New Site Development: Improve City-owned property acquired from SCE at the northwest corner of the Corp Yard to support public works operations. Improvements include grading, NPDES permit requirements, paving, striping, utilities and lighting. This project requires demolition of the existing Streets Building, relocation of utilities, removing the building and foundation, soil import, grading, and compaction. Project will provide grease & sediment treatment and improve existing storm drainage system. Provides compliance with CA's requirement to control site storm drainage and improves mobility of vehicular and pedestrian traffic. Multi-funded total project cost $4.8M. $1.67M CY Impact Fee (103) and $3.1M Solid Waste (441). PW New $ B6 3,129,600
Solid Waste - 441 (4410)
2026/27 - 2031/32 Capital Improvement Program
Fund Description: This fund is derived from refuse collection fees. Cash for capital replacements has been set aside for improvements and vehicle and equipment acquisitions related to collection and disposal of solid waste. Depreciation will continue to be used for capital replacements.

Cash Balance Summary
Additional Information: All new growth vehicles and equipment included in capital appropriations are dependant upon actual need in response to growth in Solid Waste customer accounts. These items are included in this document for planning purposes and no expenditures will be made until the need is present. *Reserve for Capital Replacement: The Solid Waste Fund is responsible for the maintenance and replacement of over $28 million in capital assets, most of which are vehicles with limited useful lives. This fund must maintain capital reserves to ensure the timely replacement of the Solid Waste Fleet. A large number of trucks (29) manufactured in 2020 will become due for replacement in 2030/31, or soon thereafter, depending upon their mileage at that time. Replacement of these trucks will require the use of this reserve. 36

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Attachment A: Summary of Proposed Capital Projects by Fund # Project Description (100 word limit) Dept
Project #
(or "new")
Budget
Impact
Map
Ref 2026-27 2027-28 2028-29 2029-30 2030-31 2031-32
3 Public Works Admin Building: Design and construct a new Public Works Administration Building to consolidate administrative functions currently housed in aging and undersized facilities and allow for future staff growth. The project will improve operational efficiency, support current staffing needs, and allow for long-term service continuity. The existing facility is approximately (+/-) 2,200 sq ft. Project will follow and reflect recommendations as determined in the Corp Yard Master Plan. Multi-funded total project cost $4.1M. $1.43M from GF (001), $410k from WRF (431), $410k from CY Impact Fee (103), and $1.85M from Solid Waste (441).

PW New $ B6 1,845,000
4 Annual Dump On Us: Provide annual funding to support four City-hosted "Dump on Us" events that allow residents to dispose of bulky waste at no cost. The program reduces illegal dumping, supports neighborhood cleanliness, and improves landfill access for residents. Events are labor- intensive, requiring employees to work overtime for traffic control, material handling, and safety oversight. Approximately 725 vehicles are serviced per event. In addition to scheduled events, residents receive landfill vouchers for use throughout the year.

SW CP9459 - - N/A 210,000 210,000 210,000 210,000 220,000 220,000 5 Annual Commercial Bin Purchases: Purchase commercial bins to replace units damaged beyond repair, maintain on-hand inventory for new accounts, and support citywide growth.

Commercial bins have an estimated service life of apx. 15 years. Approximately 6,500 bins are currently in service and will be systematically replaced over the next 15 years. Additional bins are purchased annually at an estimated 6% rate to replenish inventory and accommodate growth, resulting in the purchase of approximately 435 bins per year.

SW EQ0013 - - N/A 525,000 530,000 540,000 550,000 550,000 550,000 6 Annual Residential Container Purchases: Replace residential waste containers that reach the end of their useful life and provide additional carts to support residential growth. Approximately 140,000 residential carts are currently in service. Due to variable service life, carts are replaced as needed, estimated at 3% annually due to a 2% growth at a rate per year. This results in the acquisition of approximately 7,000 residential carts per year to maintain service reliability. SW EQ0012 - - N/A 483,000 483,000 485,000 485,000 490,000 490,000 7 Annual Roll Off Boxes: Purchase roll-off boxes to replace units that are damaged beyond repair, maintain adequate inventory for new accounts, and support growth. Roll-off boxes have an estimated service life of 15 years, with 100 boxes currently in service. Additional purchases occur at an estimated 2% annually to replenish inventory and accommodate growth, averaging approximately 10-13 roll-off boxes per year.

SW EQ0165 - - N/A 130,000 130,000 135,000 135,000 138,000 140,000 Solid Waste - 441 (4410) - Continued
2026/27 - 2031/32 Capital Improvement Program
37

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Attachment A: Summary of Proposed Capital Projects by Fund # Project Description (100 word limit) Dept
Project #
(or "new")
Budget
Impact
Map
Ref 2026-27 2027-28 2028-29 2029-30 2030-31 2031-32
8 Residential Truck Proof of Service Equipment: Install a camera system on residential solid waste trucks to document service delivery and provide proof of service for customers. The system supports risk management, improves customer service response, and provides recorded drive footage to assist with service verification, claims review, and operational accountability.

SW New $$$ N/A 130,000
9 Growth Commerical Front Loader (FY26-27): Purchase one additional commercial front-loader solid waste truck to support commercial service growth. Growth projections are based on approximately 480 additional commercial bins per week (96 per day). This growth threshold is typically reached every two to three years, requiring fleet expansion to maintain service levels SW New - - N/A 517,800
10 New Compact Non CDL Solid Waste Truck (FY26-27): Acquire a compact non-CDL solid waste truck to support special services and alleyway collection. The vehicle can be operated by staff with a Class C license, improving operational flexibility. This truck will reduce reliance on larger collection vehicles for small or restricted-access routes, increasing efficiency and extending the service life of heavy-duty fleet assets. SW New - - N/A 272,500 11 Growth Residential Side Loader (FY27-28): Purchase one residential side-loader solid waste truck to support residential growth. Growth projections are based on approximately 3,840 additional weekly pickups (960 per day). This growth threshold is typically reached every two to three years and requires fleet expansion to maintain route efficiency, service reliability and response times. SW New - - N/A 528,700
12 Solid Waste Yard Bin Storage Paving: Pave an existing unpaved area used for storage of large roll-off bins at the Solid Waste Yard, located west of the Transit Building. The project will reduce sediment runoff into the storm sewer system and provides a clean storage area for trash bins. SW New - - N/A 534,000
13 Growth Commercial Roll Off (FY28-29): Purchase one roll-off solid waste truck to support commercial growth. Growth projections are based on approximately eight additional roll-off bins per day, or 40 bins per week. Fleet expansion is required to maintain service levels, meet customer demand, and support ongoing commercial development. SW New - - N/A 321,600 14 Replace 2017 Forklift:

Budget Year / Unit / Year / Age / Hours
2028-29 / 255927 / 2017 / 8 / 1,329
SW New - - N/A 43,600
Solid Waste - 441 (4410) - Continued
2026/27 - 2031/32 Capital Improvement Program
38

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Attachment A: Summary of Proposed Capital Projects by Fund

# Project Description (100 word limit) Dept
Project #
(or "new")
Budget
Impact
Map
Ref 2026-27 2027-28 2028-29 2029-30 2030-31 2031-32
15 Growth Residential Side Loader (FY29-30): Purchase one residential side-loader solid waste truck to accommodate continued residential growth. Growth assumptions are based on approximately 3,840 additional weekly pickups (960 per day). This growth target is typically met every two to three years and requires fleet expansion to maintain rout efficiency, service reliability and response times. SW New - - N/A 545,000
16 Growth Commercial Front Loader (FY29-30): Purchase one additional commercial front-loader solid waste truck to support commercial service growth. Growth projections are based on approximately 480 additional commercial bins per week (96 per day). This growth threshold is typically reached every two to three years, requiring fleet expansion to maintain service levels and route efficiency. SW New - - N/A 545,000
17 FY30-31 Replace (5) Residential Side Loaders
Budget Year / Unit / Year / Age / Mileage
2030-31 / 253598 / 2020 / 5 / 83,018
2030-31 / 253599 / 2020 / 5 / 84,225
2030-31 / 253601 / 2020 / 5 / 81,336
2030-31 / 253602 / 2020 / 5 / 70,437
2030-31 / 253603 / 2020 / 5 / 77,045 SW New - - N/A 2,861,300 18 FY31-32 Replace (5) Residential Side Loaders
Budget Year / Unit / Year / Age / Mileage
2031-32 / 253604 / 2020 / 5 / 67,011
2031-32 / 253605 / 2020 / 5 / 58,075
2031-32 / 253606 / 2020 / 5 / 69,544
2031-32 / 253607 / 2020 / 5 / 65,867
2031-32 / 253608 / 2020 / 5 / 61,737 SW New - - N/A 2,915,800 $2,268,300 $1,881,700 $7,933,800 $2,470,000 $4,259,300 $4,315,800 Notes: Multi-funded means this is only this fund's portion of the total amount budgeted. These projects are funded from multiple sources and the full budget is shown in the "Multi-Fund 301".

Solid Waste - 441 (4410) - Continued
2026/27 - 2031/32 Capital Improvement Program
39

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Attachment A: Summary of Proposed Capital Projects by Fund

2026-27 2027-28 2028-29 2029-30 2030-31 2031-32
Beginning Cash Balance - - - - - - (LTF) Local Transportation Funds (one-quarter percent state sales tax) 3,070,400 478,000 565,000 65,000 65,000 65,000 Grants and Other Revenues
FTA - Federal Transit Administration Grant (5339) 331,000 2,304,200 SB125 Transit Program (State of California) 2,882,200 - 60,585,000 10,000,000 TIRCP (State of California) 10,000,000
(CMAQ) Congestion Mitigation Air Quality
National Park Service Contract Funding
Other Grant Funding to be Determined
Capital Improvements (6,283,600) (2,782,200) (61,150,000) (65,000) (20,065,000) (65,000) Total Resources Available for Future Projects 0 0 0 0 0 0 # Project Description (100 word limit) Dept
Project #
(or "new")
Budget
Impact
Map
Ref 2026-27 2027-28 2028-29 2029-30 2030-31 2031-32
1 Proterra Charger Replacement: Replace 8 existing Proterra 60kWh chargers and dispensers with higher-capacity 150 kWh ABB chargers and dispensers. This upgrade will improve charging reliability, reduced dwell time, and better support current and future zero-emission bus operations. This will be fully funded through Local Transportation Fund (LTF) revenues. Transit New - - N/A 1,784,000 413,000 2 Transit Exterior Pressure wash: Pressure wash and clean exterior of the Transit Operations building, including roof gutters, to support routine maintenance and extend the useful life of the facility. Transit CP0740 - - B7 45,000 45,000 45,000 45,000 45,000 45,000 3 Bus Stop & Shelter Improvement: Provide ongoing installation, repair, and refurbishment of bus stops and related infrastructure citywide. Improvements include concrete pads, signage, information panels, shelter repairs, and movement of stops due to route changes. High-use locations require frequent maintenance to address wear, vandalism, and safety concerns. This is a revolving capital program fully funded by Local Transportation Fund (LTF). Transit CP9635 - - N/A 20,000 20,000 20,000 20,000 20,000 20,000 4 Lighting for Transit Center: Upgrade and replace non-operational lighting throughout the Transit Center to improve visibility, safety, and site functionality. The project includes restoration of lighting within tree wells, installation of permanent year-round lighting and seasonal adjustability which improves visibility, and limited landscaping enhancements within existing planters. Improvements will enhance customer experience and support safe transit operations. Funded through Local Transportation Fund (LTF). Transit New - - B7 100,000
Transit Capital - 452 (4520)
2026/27 - 2031/32 Capital Improvement Program
Fund Description: This capital fund is separate from the Transit Operating fund and includes monies from State Transportation Funds, Federal grants, and other capital grants received by the City of Visalia for transit capital projects. All revenues in this fund are to be used for transit capital expenditures, such as buses and bus shelters. State and Federal grant funds are to be used for major projects such as the operations and maintenance facility.

Cash Balance Summary
Additional Information: All Transit capital projects included in the CIP are contingent upon confirmation and formal award of all external funding sources. Projects will proceed only after grant funding has been secured, required matching funds have been identified, and final approval has been granted by the City Manager. No project will move forward without confirmed funding in place. 40

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Attachment A: Summary of Proposed Capital Projects by Fund

# Project Description (100 word limit) Dept
Project #
(or "new")
Budget
Impact
Map
Ref 2026-27 2027-28 2028-29 2029-30 2030-31 2031-32
5 Radio/Antenna Upgrade: Update bus radio communications from analog to digital to improve operational efficiency, reliability, and system compatibility. The fleet is currently approximately 90% analog and 10% digital. The project includes replacement of onboard radios, transmitters, and antenna infrastructure to support full digital communications. Total project cost is $395K and includes $100K of prior-year funding. Transit EQ0162 - - N/A 294,600
6 Parking Structure Tipton Lot (300 N.Tipton): Construct a parking structure on the Transit-owned Tipton Lot to support future Park-and-Ride needs for the Cross Valley Express. The estimated total project cost is $24M. Transit will pursue $10m in State TIRCP funding and $14M in SB-125 grant funds. Planned funding includes $4M dedicated to study and design in FY 2028-29 and $20M for construction in FY 2030-

31. Transit New - - B5 4,000,000 20,000,000
7 Cross Valley Express: The City of Visalia was selected as project lead on the Cross Valley Express project to implement signal priority improvements to support Bus Rapid Transit (BRT) Cross Valley Express (CVE) services with the City of Visalia serving as project lead and future operator. Improvements include Engineering and construction of signal prioritization along Mooney Boulevard. The project will be delivered in phases, with Phase 1 covering administration, planning, design, and environmental work, followed by Phase 2 construction. Transit New $$$ C1 1,269,000 56,585,000 8 Transit CNG Station Study and Upgrade: Conduct a comprehensive study to evaluate the City’s long-term demand for compressed natural gas (CNG) demand and assess required upgrades to the City’s existing transit fueling station, which is currently operating beyond its intended capacity. and to develop recommendations for potential station upgrades. The current station is operating at 30% above its intended capacity. This study will identify infrastructure limitations, operational risks, and phased expansion options to ensure continued reliability and support fleet needs.

Planned funding for FY 2026–2028 includes estimated costs for expansion, if recommended. The project will be primarily funded through existing FTA grants, with matching contributions from Solid Waste (Fund 441) based on usage share. Total project cost $3.4M, funding breakdown as follows:

Transit LTF (Fund 452): $69k FY 25/26
FTA Grant (Fund 452): $331k FY 26/27 and $2.3m FY 27/28 Solid Waste (Fund 441): $30k FY 25/26 and $690k FY 28/29 Transit CP0522 - - N/A 331,000 2,304,200 Transit Capital - 452 (4520) - Continued
2026/27 - 2031/32 Capital Improvement Program
41

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Attachment A: Summary of Proposed Capital Projects by Fund

# Project Description (100 word limit) Dept
Project #
(or "new")
Budget
Impact
Map
Ref 2026-27 2027-28 2028-29 2029-30 2030-31 2031-32
9 Bus WiFi Equipment Replacement: This project will replace all existing WiFi equipment on revenue service buses and install new equipment on SEKI buses. The upgrade will improve system reliability, performance, and passenger connectivity while supporting operational needs. The project is fully funded through Local Transportation Funds (LTF). Transit New - - N/A 686,800 10 Replace Video Surveillance System: This project will replace all 57 facility surveillance cameras and the network recording server at the Transit Center and Transit Operations Facility. Existing equipment has reached the end of its useful life and no longer meets operational and security needs. The upgrade will improve system reliability, functionality and compatibility with current technology standards. Transit EQ0132 - - N/A 140,000 11 Elevator Replacement Transit Center: This project provides funding for future planning related to the replacement of the Transit Center elevator. While the elevator is currently operational, proactive planning will allow Transit to address lifecycle replacement, minimize future service disruptions, and ensure continued accessibility.

The project is funded through Local Transportation Funds (LTF). Transit New - - B7 500,000 12 Micro transit Vehicle Expansion: This project will support the purchase of additional micro transit vehicles for the Visalia Connect micro transit pilot program. Funding will be pursued through the Tulare County Association of Governments (TCAG), which currently supports the current pilot program. The project includes funding for up to eight vehicles, with final vehicle type dependent on available funding and eligibility, including potential zero-emission options. Transit New $$$ N/A 1,613,200 $6,283,600 $2,782,200 $61,150,000 $65,000 $20,065,000 $65,000 Notes: Multi-funded means this is only this fund's portion of the total amount budgeted. These projects are funded from multiple sources and the full budget is shown in the "Multi-Fund 301".

Transit Capital - 452 (4520) - Continued
2026/27 - 2031/32 Capital Improvement Program
42 43
44 45
46 Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 25-0653 Agenda Date: 2/17/2026 Agenda #: 1.

Agenda Item Wording:

Authorization to read ordinances by title only.

Visalia City Council Printed on 2/5/2026Page 1 of 1
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47 Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 25-0525 Agenda Date: 2/17/2026 Agenda #: 2.

Agenda Item Wording:

Authorize a sole source agreement - Authorize the City Manager to enter into a sole source agreement with Community Services Employment Training as a local Conservation Corps partner, for a one-year term with the option to renew annually for up to four (4) additional one-year terms, in an amount not to exceed $500,000 per year.

Agenda Date: 02/17/2026
Prepared by:

Dolores Verduzco, Financial Analyst, [email protected], (559) 713-4540 Chris Crawford, City Engineer, [email protected], (559) 713-4331 Jason Huckleberry, Engineering & Building Director, [email protected], (559) 713-4495 Department Recommendation: Authorize the City Manager to enter into a sole source agreement with Community Services Employment Training, Inc. (CSET), as a local Conservation Corps partner for primarily grant-funded work related to trail and landscaping projects, in an annual amount not to exceed $500,000, for a one-year term with the option to renew for up to four (4) additional one-year terms.

Summary:

The City of Visalia and the Community Services Employment Training, Inc. (CSET), have a history of partnering on landscaping projects throughout the city. Often, these projects are paid for through a combination of various grant funds and matching city funds. The city has been partnering with CSET on urban forestry projects since 2008. Staff recommends Council authorize an agreement for an initial term of one year, renewable for up to an additional four (4) one-year terms, (total of five years) between the City and CSET in order to continue to provide a proven partnership that benefits the city with needed landscaping work while providing work for youth.

Background Discussion:

CSET is a non-profit agency with a mission to reduce poverty by equipping individuals, families, and communities with the skills, resources, and opportunities they need to succeed. One of the services offered by CSET is through their Sequoia Community Corps (SCC), a certified California Conservation Corps that employs adults between the ages of 18 to 26 years old. CSET’s local conservation corps provides young adults job skills training and educational opportunities while preserving and protecting the environment. The SCC offers vocational training in the trades of weatherization, conservation education, recycling and urban forestry.

The city has partnered with CSET on various types of grant funded projects including federal and state programs for urban forestry within the city such as, the Transportation Enhancement Program, and state funded urban forestry grants. In some grant applications such as the Active Transportation Program, it is a requirement to partner with a local conservation corps, and doing so increases the probability of receiving an award of grant funds. CSET is the only local conservation corps serving Visalia City Council Printed on 2/10/2026Page 1 of 3
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48 File #: 25-0525 Agenda Date: 2/17/2026 Agenda #: 2.
probability of receiving an award of grant funds. CSET is the only local conservation corps serving the Tulare County area.

Past grant awarded projects in which CSET was a participant include: the Mill Creek Trail at McAuliff, Jennings Waterway Trail, Piano Basin Trail, portions of Packwood Creek Trail, the St Johns Trail west and east of Dinuba. Currently funded projects that may utilize CSET’slocal conservation corps for the landscaping component include the Basin D project, Peoples Basin project, Oakes Basin project, each of which includes a trail along the perimeter, and the reconstruction of the Goshen Trail. The scope of work to be performed by CSET may include mulch, tree vegetation and shrub installation.

Grant funding covers project management, plants, irrigation materials and labor. The partnership has been beneficial to the City’senvironment and quality of life. It has also positively impacted the lives of the young people in the Sequoia Community Corps. The Corps members have learned valuable work skills, and gained hands-on work experience while beautifying our community and improving their future job prospects.

Fiscal Impact including annual maintenance and operating costs:

Based on past projects awarded, it is estimated no more than $500,000 annually would be paid to CSET, subject to the availability of grant funding and City Council approved project appropriations.

CSET will be paid accordingly from the funds appropriated for the awarded grant and may include city matching funds from the Measure R Trailway Fund.

There are maintenance costs associated with the trees and shrubs that may be installed by the applicable projects. Typically trees along trails are on a 4-to-5-year pruning cycle or are pruned and trimmed on an as needed basis with varying costs based on the size of the tree. Each individual project when presented to Council will further assess the associated maintenance costs.

Prior Council Action:

November 5, 2018
Authorized the City Manager to enter into a sole source agreement with CSET as a local conservation corps partner for primarily grant-funded work related to trail and landscaping project, in an annual amount not to exceed $500,000.

September 3, 2013
Authorized the City Manager to enter into a renewed agreement with CSET for an annual amount not to exceed $500,000.

January 7, 2008
Authorized the City Manager to execute a services agreement with CSET to provide labor for various grant projects where CSET is specified as a partner for amount not to exceed $293,000.

Alternatives: None
Recommended Motion (and Alternative Motions if expected):

I move to authorize the City Manager to enter into a sole source agreement with CSET, Inc. as a local conservation corps partner for primarily grant funded work, in annual amount not to exceed $500,000, for a one-year term with the option to renew for up to four (4) additional one-year terms.

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49 File #: 25-0525 Agenda Date: 2/17/2026 Agenda #: 2.

Environmental Assessment Status: N/A
CEQA Review: N/A
Deadline for Action: 02/17/2026
Attachments: Draft Professional Services Agreement between the City of Visalia and Community Services and Employment Training, Inc.

Strategic Goal:
☒
Economic
Vitality
☐
Organizational
Excellence
☒
Fiscal
Strength
☒
Infrastructure &
Growth
☒
Quality of
Life
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50 Community Services & Employment Training, Inc.

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PROFESSIONAL SERVICES AGREEMENT
COMMUNITY SERVICES EMPLOYMENT TRAINING, INC.

This Agreement, entered into this ________ day of ________________, 2026, by and between the City of Visalia, hereinafter referred to as the “CITY”, and Community Services & Employment Training , Inc. hereinafter referred to as “CSET”, herein also referred to as the “CONTRACTOR”.

W I T N E S S E T H

WHEREAS, the CITY is authorized and empowered to employ CONTRACTORs and specialists in the performance of its duties and functions; and

WHEREAS, the CITY applies for and accepts grants for landscape and irrigation system improvements in the City of Visalia; and

WHEREAS, the CITY identifies CSET as a partner in some grant applications; and

WHEREAS, the CITY will continue to partner with CSET as its local conservation corps on grant applications where preference is given to projects that partner with conservation corps, and when these grant applications are successful the work can be incorporated into this agreement; and

WHEREAS, CSET is a youth job training program that provides job skills training and general education to youth 18 to 24 years old and oversees the Sequoia Community Corps, a California Community Conservation Corps pursuant to Public Resources Code section 14507.5; and

WHEREAS, the CITY has the desire to secure services to assist in the preparation and completion of the items of work described as “Scope of Work” in Exhibit “A”, for projects listed in Exhibit “B”, and hereinafter referred to as the “PROJECT S” which consist s of work eligible to be performed by a Community Conservation Corps pursuant to Public Resources Code section 14507.5 , that CSET will complete using the Sequoia Community Corps meeting the requirements of California Labor Code section 1720.4(c); and

WHEREAS, the CONTRACTOR represents it is a licensed contractor with a California State Contractor’s License “C-27” or equivalent, qualified and willing to provide such services pursuant to terms and conditions of this Agreement.

NOW, THEREFORE, CITY and CONTRACTOR agree as follows:

I. SERVICES TO BE PERFORMED BY THE CONTRACTOR

A. Authorized Scope of Work:

CSET agrees to perform all work necessary to complete in a manner satisfactory to the CITY those tasks described in Exhibit “A” - Scope of Work, for the cost identified in the fee proposal, to be submitted by CSET to CITY under the terms of this Agreement prior to beginning any work on a specific project for the CITY. A list of current projects is attached hereto as Exhibit “B” and parties agree that Exhibit “B” may be modified by the mutual written agreement of the Parties pursuant to this Agreement. Fee proposals for each project shall be prepared by CSET for review by CITY. CITY shall provide CSET with written approval or denial of each fee proposal. Approved 51 Community Services & Employment Training, Inc.

Page 2 of 10 ends

fee proposals shall become part of this Agreement as stated below under Article IV - Compensation.

B. CSET agrees to perform all work as specified in plans and specifications for the PROJECTS provided by the CITY. In the event that work does not meet the required specifications CSET agrees to make the required corrections at their own expense, including the replacement of materials.

C. CSET agrees that it shall be fully responsible for the supervision of all work of their employees.

CSET shall ensure that their employees are physically qualified to perform their assigned duties in a safe manner and adhere to all safety rules and regulations. All CSET employees shall ensure that their work is accomplished with minimal disruption to the public.

D. Additional Services:

Incidental work related to the PROJECT S and not provided for in Exhibit “A” may be needed during the performance o f this A greement. Such additional services shal l not be performed by CONTRACTOR without the written consent of CITY.

II. SERVICES TO BE PROVIDED BY THE CITY:

A. The CITY shall provide a project coordinator and direct the work for activities for which the labor is being provided. It shall be the responsibility of the coordinator to provide clear plans and specifications for the work to be done, instruct the CSET supervisor on all safety regulations regarding the work, and inspect completed work.

III. TERM:

The initial contract term shall be for a twelve (12) month period and shall, at the City’s option and with the consent of the CONTRACTOR, be extended annually thereafter for four (4) consecutive one-year periods. Additionally, this Agreement may be terminated for convenience . CSET shall give the CITY notice at least 30 days prior to contract end date of interest to renew.

IV. COMPENSATION

A. Fee Proposal and Authorization to Perform Work
CSET shall submit to CITY a written fee proposal to complete the work described in Exhibit “A” for each project identified in Exhibit “B.” CSET shall not commence any services or incur any costs under this Agreement on PROJECTS until CITY has approved the fee proposal and has provided written authorization to CSET to proceed. Parties agree that each fee proposal that has been proposed by CSET and accepted by the CITY shall be considered a written modification to the terms of and made a part of this Agreement.

B. Total Compensation:

Total compensation for all projects for which CSET shall provide services pursuant to this Agreement shall not exceed Five Hundred Thousand dollars ($ 500,000) annually without prior written authorization of CITY.

C. Payment of Compensation:

CSET shall be compensated no more than monthly, based on the percentage of work on each task for each project completed pursuant to the approved fee proposal . Project tasks shall be 52 Community Services & Employment Training, Inc.

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based on an agreed upon unit cost (ie, LS, SF, SY, LF etc), labor and material cost shall be built into each task and will be paid out based on percentage completed or measurable units completed. CSET shall be paid no later than (30) days following submission of a written verified billing to the City. Said billing shall include the percentage of each task of each project completed to date pursuant to an approved fee proposal since the date of the preceding billing, if any.

V. AUTHORIZED REPRESENTATIVE

A. CITY: The Director of Engineering and Building, or his authorized designee, shall represent the CITY in all matters pertaining to the services to be rendered under this Agreement, except where approval of the City Council of the City of Visalia is specifically required.

VI. TERMINATION

The right to terminate this Agreement, with or without cause, may be exercised without prejudice to any other right or remedy to which the terminating party may be entitled at law or under this Agreement.

A. Termination By Either Party Without Cause : The CITY or CONTRACTOR may terminate this Agreement at any time by giving written notice to the other of such termination and specifying the effective date thereof, at least fifteen (15) days before the effective date of such termination.

Participation of CSET’s conservation corps in this Agreement is contingent upon the availability of funding received for conservation corps programs; therefore, any change in said funding may require the termination of this Agreement.

B. Termination of Agreement for Cause : The CITY may by written notice to the CONT RACTOR specifying the effective date thereof, at least fifteen (15) days before the effective date of such termination, terminate the whole or any part of this Agreement in any of the following circumstances:

1. If the CONTRACTOR fails to perform the services called for by this Agreement within time(s) specified herein or any extension thereof; or

2. If the CONTRACTOR fails to make progress under this Agreement as to endanger performance of this Agreement in accordance with its terms, and does not correct such failure within a period of ten (10) days (or longer period as the CITY may authorize in writing) after receipt of notice from the CITY specifying such failure.

C. Post-Termination:

1. In the event the CITY terminates t his Agreement with or without cause, the CITY may procure, upon such terms and such manner as it may determine appropriate, services similar to those terminated.

2. Except with respect to defaults of subcontractors, the CONTRACTOR shall not be liable for any excess costs if the failure to perform this Agreement arises out of causes beyond the control and without the fault or negligence of the CONTRACTOR. Such causes include, but are not limited to, acts of God or of the public enemy, floods, epidemics, quarantine restrictions, strikes, and unusually severe weather; but in the event the failure 53 Community Services & Employment Training, Inc.

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to perform is caused by the default of a subcontractor, the CONTRACTOR shall not be liable for failure to perform, unless the services to be furnished by the subcontractor were obtainable from other sources in sufficient time and within budgeted resources to permit the CONTRACTOR to meet the required delivery schedule or other performance requirements.

3. Should the Agreement be terminated with or without cause, t he CONTRACTOR shall provide the CITY with all finished and unfinished documents, data, studies, services, drawings, maps, models, photographs, reports, etc., prepared by the CONTRACTOR pursuant to this Agreement.

4. Upon termination, with or without cause, CONTRACTOR will be compensated for the services satisfactorily completed to the date of termination according to compensation provisions contained herein. In no event, shall the total compensation paid CONTRACTOR exceed the total compensation agreed to herein.

5. If, after notice of termination of this Agreement, as provided for in this article, it is determined for any reason that the CONTRACTOR was not in default under the provisions of this article, then the rights and obligations of the parties shall be the same as if the Agreement was terminated without cause.

6. Termination of this Agreement shall not terminate any obligation to indemnify, to maintain and make available any records pertaining to the Agreement, to cooperate with any audit, to be subject to offset, or to make any reports of pre-termination activities.

VII. INTEREST OF OFFICIALS AND THE CONTRACTOR

A. No officer, member, or employee of the CITY who exercises any functions or responsibilities in the review or approval of this Agreement shall:

1. Participate in any decision relating to this Agreement which effects his personal interest or the interest of any corporation, partnership, or association in which he has, directly or indirectly, any interest; or

2. Have any interest, direct or indirect, in this Agreement or the proceeds thereof during his tenure or for one year thereafter.

B. The CONTRACTOR hereby covenants that he has, at the time of the execution of this Agreement, no interest, and that he shall not acquire any interest in the future, direct or indirect, which would conflict in any manner or degree with the performance of services required to be performed pursuant to this Agreement. The CONTRACTOR further covenants that in the performance of this work, no person having any such interest shall be employed.

VIII. NO PERSONNEL, AGENCY OR COMMISSION

The CONTRACTOR warrants, by execution of this Agreement, that no personnel agency has been employed or retained to solicit or secure this contract upon an agreement or understanding for a commission, percentage, brokerage or contingent fee, excepting bona fide established commercial or selling agencies maintained by the CONTRACTOR for the purpose of securing business. For breach or violation of this warranty, the CITY shall 54 Community Services & Employment Training, Inc.

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have the right to annul this Agreement without liability or, in its discretion, to deduct from th is Agreement price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee.

IX. SUBCONTRACTING

A. The CONTRACTOR shall not subcontract or otherwise assign any portion of the work to be performed under this Agreement without the prior written approval of the CITY.

B. In no event shall the CONTRACTOR subcontract work in excess of 50% of the contract amount, excluding specialized services. Specialized services are those items not ordina rily furnished by a CONTRACTOR performing the particular type of project.

X. SAFETY

A. CSET shall comply with OSHA regulations regarding necessary safety equipment and procedures. If project work is to be performed within City right of way, CSET shall also comply with safety instructions issued by the CITY Streets Division Supervisor, Projec t Manager or other CITY representatives.

B. CSET shall be responsible for complying with CITY regulations regarding street closures when performing concrete cutting and removal and tree planting. A barricade, provided by the CITY, shall be placed in a tree well until a tree is planted and mulched.

XI. INDEPENDENT CONTRACTOR

In the performance of the services herein provided for, the CONTRACTOR shall be, and is, an independent contractor and is not an agent or employee of the CITY. The CONTRACTOR has and shall retain the right to exercise full control and supervision of all persons assisting the CONTRACTOR in the performance of said services hereunder. The CONTRACTOR shall be solely responsible for all matters relating to the payment of its employees in cluding compliance with social security and income tax withholding and all other regulations governing such matters.

XII. SPECIFICATIONS

All specifications, manuals, standards, etc., either attached to this Agreement or incorporated by reference, are binding as to the performance of the work specified in this Agreement unless they are changed by written amendment to this Agreement modified in writing to incorporate such changes.

XIII. DOCUMENTS/DATA

A. Ownership of Documents : All original papers and documents, produced as a result of this Agreement, shall become the property of the CITY. In addition, CITY shall be provided with access and use of any other papers and documents consistent with the purpose and scope of services covered by this Agreement. Any additional copies, not otherwise provided for herein, shall be the responsibility of the CITY.

Documents, including drawings and specifications, prepared by CONTRACTOR pursuant to this Agreement, are not intended or represen ted to be suitable for reuse by CITY or others on 55 Community Services & Employment Training, Inc.

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extensions of the PROJECT or on any other project. Any use of the completed documents for other projects and any use of incomplete documents without the specific written authorization from CONTRACTOR will be at CITY’s sole risk and without liability to CONTRACTOR. Further, any and all liability arising out of changes made to CONTRACTOR’s deliverables under this Agreement by CITY or persons other than CONTRACTOR is waived as against CONTRACTOR, and the CITY assumes full responsibility for such changes unless the CITY has given CONTRACTOR prior notice and has received from CONTRACTOR written consent for such changes.

B. Publication: No report, information, or other data given or prepared or assembled by th e CONTRACTOR pursuant to this Agreement, shall be made available to any individual or organization by the CONTRACTOR without the prior written approval of the CITY.

Notwithstanding the foregoing, however, the CONTRACTOR shall not be required to protect or hold in confidence and confidential information which (1) is or becomes available to the public with the prior written consent of the CITY; (2) must be disclosed to comply with law; or (3) must be disclosed in connection with any legal proceedings.

C. Copyrights: The CONTRACTOR shall be free to copyright material developed under this Agreement with the provision that the CITY be given a nonexclusive and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use the materia l for government or public purposes.

XIV. INDEMNIFICATION AND INSURANCE

A. As respects acts, errors, or omissions in the performance of services, CONTRACTOR agrees to indemnify and hold harmless CITY, its elected and appointed officers, employees, and CITY designated volunteers from and against any and all claims, demands, losses, defense costs, liability or consequential damages arising directly out of CONTRACTOR’s negligent acts, errors or omissions in the performance of his/her services under the terms of this Agreement, except to the extent those arise out of the negligence of CITY.

B. CITY agrees to indemnify and hold harmless CONTRACTOR, its officers, employees, and designated volunteers from and against any and all losses, defense costs, liability or consequential damages to the extent arising out of CITY’S negligent acts, errors or omissions in the performance of this Agreement.

C. As respects all acts or omissions which do not arise directly out of the performance o f services, including but not limited to those acts or omissions normally covered by general and automobile liability insurance, CONTRACTOR agrees to indemnify, defend (at CITY’s option), and hold harmless CITY, its elected and appointed officers, agents, employees, representatives, and volunteers from and against any and all claims, demands, defense costs, liability, or consequential damages of any kind or nature arising out of or in connection with CONTRACTOR’s (or CONTRACTOR’s subcontractors, if any) performance or failure to perform, under the terms of this Agreement; except to the extent those which arise out of the negligence of CITY.

D. Without limiting CITY’s right to indemnification, it is agreed that CONTRACTOR shall secure prior to commencing any activities under this Agreement, and maintain during the term of this Agreement, insurance coverage as follows:

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1. Workers’ compensation insurance as required by California statues.

2. Commercial general liability insurance with a combined single limit of not less than One Million Dollars ($1,000,000) per occurrence. Such insurance shall include coverage for Premises and Operations, Contractual Liability, Personal Injury Liability, Products and Completed Operations Liability, Broad Form Property Damage (if applicable), Independent Contractor’s Liability (if applicable).

3. Professional liability insurance coverage, in an amount not less than One Million Dollars ($1,000,000).

4. Comprehensive Automobile Liability coverage with a combined single limit of not less than One Million Dollars ($1,000,000) per occurrence. Such insurance shall include coverage for owned, hired, and non -owned automobiles and shall be provided by a business automobile policy.

E. CITY’S Risk Manager is hereby authorized to reduce the requirements set forth above in the event he/she determines that such reduction is in the CITY’S best interest.

F. Each insurance policy required by this Agreement shall contain the following clause:

In addition, the commercial general liability and comprehens ive automobile liability policies required by this Agreement shall contain the following clauses:

“It is agreed that any insurance maintained by the City of Visalia shall apply in excess of and not contribute with insurance provided by this policy.”

“The City of Visalia, its officers, agents, employees, representatives and volunteers are added as additional insureds as respects operations and activities of, or on behalf of the named insured, performed under contract with the City of Visalia.”

G. Prior to commencing any work under this Agreement, CONTRACTOR shall deliver to CITY insurance certificates confirming the existence of the insurance required by this Agreement, and including the applicable clauses referenced above. Within thirty (30) days of the execution date of this Agreement, CONTRACTOR shall provide to CITY endorsements to the above -required policies, which add to these policies the applicable clauses referenced above. Said endorsements shall be signed by an authorized representative of the insurance company and shall include the signatory’s company affiliation and title. Should it be deemed necessary by CITY, it shall be CONTRACTOR’s responsibility to see that CITY receives documenta tion acceptable to CITY which sustains that the individual signing said endorsements is indeed authorized to do so by the insurance company. CITY has the right to demand, and to receive within a reasonable time period, copies of any insurance policies required under this Agreement.

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H. In addition to any other remedies CITY may have if CONTRACTOR fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, CITY may, at its sole option:

1. Obtain s uch insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement; or

2. Order CONTRACTOR to stop work under this Agreement and/or withhold any payment(s) which become due to CONTRACTOR hereunder until CONTRACTOR demonstrates compliance with the requirements hereof; or

3. Terminate this Agreement.

Exercise of any of the above remedies, however, is an alternative to other remedies CITY may have and is not the exclusive remedy for CONTRACTOR’s failure to maintain insurance or secure appropriate endorsements.

Nothing herein contained shall be construed as limiting in any way the extent to which CONTRACTOR may be held responsible for payments of damages to persons or property resulting from CONTRACTOR’s or its subcontractor’s performance of the work covered under this Agreement.

XV. NON-DISCRIMINATION

CONTRACTOR and all subcontractors shall not discriminate against any employee or applicant for employment on the basis of race, color, national origin, or se x in the performance of this Agreement. The CONTRACTOR shall carry out applicable requirements of 49 CFR part 26 in the award and administration of DOT -assisted contracts. Failure by the contractor to carry out these requirements is a material breach of this Agreement, which may result in the termination of this Agreement.

XVI. MISCELLANEOUS PROVISIONS

A. Successors and Assigns: This Agreement shall be binding upon and shall inure to the benefit of any successors to or assigns of the parties.

B. Prohibition of Assignment : Neither the CITY nor CONTRACTOR shall assign, delegate or transfer their rights and duties in this Agreement without the written consent of the other party.

C. Dispute/Governing Law: Any dispute not resolvable by informal arbitration betwe en the parties to this Agreement shall be adjudicated in a Court of Law under the laws of the State of California.

D. Notices: Notice shall be sufficient hereunder if personally served upon the City Clerk of the CITY or an officer or principal of the CONTRACTOR, or if sent via the United States Postal Service, postage prepaid, addressed as follows:

CITY OF VISALIA
707 W. Acequia Ave.

Visalia, CA 93291
Attention: City Clerk
CSET
312 N.W, 3rd Avenue
Visalia, CA 93291
Attn: Executive Director

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E. Jurisdiction/Venue/Waiver Of Removal: This Agreement shall be administered and interpreted under the laws of the State of California. Jurisdiction of litigation arising from this Agreement shall be in that State. Any action brought to interpret or enfor ce this Agreement, or any of the terms or conditions hereof, shall be brought in Tulare County, California. The CONTRACTOR hereby expressly waives any right to remove any action to a county other than Tulare County as permitted pursuant to Section 394 of the California Code of Civil Procedure.

F. Integration/Modification: This Agreement and each of the exhibits referenced herein, which are incorporated by reference, represents the entire understanding of the CITY and the CONTRACTOR as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. This Agreement may not be modified or altered except in writing signed by the CITY and the CONTRACTOR.

G. Conflict With Law: If any part of this Agreement is found to be in conflict with applicable laws, such part shall be inoperative, null and void insofar as it is in conflict with said law, but the remainder of the Agreement shall be in full force and effect.

H. Attorney’s Fees: In the event either party commences any action, arbitration or legal proceedings for the enforcement of this Agreement, the prevailing party, as determined by the court or arbitrator, shall be entitled to recovery of its attorney’s fees and court costs incurred in the action brought thereon.

I. Construction: This Agreement is the product of negotiation and compromise on the part of each party and the parties agree, notwithstanding Civil Code Section 1654, that in the event of uncertainty the language will not be construed against the party causing the uncertainty to exist.

J. Authority: Each signatory to this Agreement represents that it is authorized to enter into this Agreement and to bind the party to which its signature represents.

K. Headings: Secti on headings are provided for organizational purposes only and do not in any manner affect the scope or intent of the provisions thereunder.

L. Firearms Prohibited: Guns may not be carried by contractors/vendors/ CONTRACTORs while working on City of Visalia p remises without the expressed written approval of a City of Visalia Department Head, or an exemption in the contract. If a contractor/vendor/ CONTRACTOR is caught carrying a gun, without City permission, their contract will be terminated.

IN WITNESS WHEREOF, this Agreement is executed on the day and year first above written.

CITY OF VISALIA CONTRACTOR

___________________________ ___________________________ City Manager Community Services & Employment Training, Inc.

Executive Director

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Approved as to Form

__________________________________
City Attorney

_________________________________
Risk Manager

________________________________
Project Manager

Attachments:

Exhibit “A”: Scope of Work

Exhibit “B”: List of Projects

60 EXHIBIT A

SCOPE OF WORK
CSET will provide labor to complete the following tasks, per the CITY’S direction.

Clearing and Grading
Irrigation Systems Installation and Retrofitting
Plant Materials Installation
Tree Stake Installation
Mulch Installation
Trail Construction
Fencing and Barrier Construction
Sign Installation

The tasks listed here above are neither all-inclusive nor relevant in their entirety to each project undertaken. The City may request CSET’S involvement in any necessary PROJECT component, at the City’s discretion and within CSET’s capability, for any PROJECT in EXHIBIT “B” or for additional projects that may arise during the term of this Agreement.

61 EXHIBIT B

LIST OF PROJECTS
The payment for work to be provided shall be for projects listed below provided as a sample of work to be done. Future grant funded projects would be similar to the projects listed below.

List of Potential Projects
 DWR Grant – CP8334 Peoples Basin
 Prop 68 Grant – CP0515 Oakes Basin
 Prop 68 Grant – CP0396 East Side Regional Park Basin G  Active Transportation Program (ATP) – CP0653 Houston Community Connectivity  Active Transportation Program (ATP) – CP0801 Highland Community Connectivity  Active Transportation Program (ATP) – CP0480 Beyond Bike Lanes – Elevating Santa Fe Street
 Active Transportation Program (ATP) – CP8130 Goshen Visalia Corridor Connection Project

62 Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 25-0620 Agenda Date: 2/17/2026 Agenda #: 3.

Agenda Item Wording:

Authorization to purchase copiers and printers - Authorize the City Manager to enter into a purchase agreement with Clines Business Equipment in the amount of $317,291 to purchase copiers and printers and enter into a 5-year maintenance and supply agreement not to exceed $55,000 annually utilizing the competitively bid National Association of State Procurement Officials ValuePoint master agreement.

Prepared by:

Jaime Salazar, IS Supervisor, 559-713-4121, [email protected] John Howison, IS Manager, 559-713-4122, [email protected] Renee Nagel, Finance & Technology Director, 559-713-4375, [email protected] Department Recommendation: Authorize the City Manager to enter into a purchase agreement with Clines Business Equipment, Inc. in the amount of $317,291 to purchase copiers and printers and enter into a 5-year maintenance and supply agreement not to exceed $55,000 annually utilizing the competitively bid National Association of State Procurement Officials (NASPO) ValuePoint 187962 Master Agreement.

Summary:

Information Services (IS) manages the citywide technology equipment and software. To replace technology, the City sets aside depreciation funds annually in the IS Fund. The depreciation schedule is based on the life of the equipment or software. Copiers and printers are on a five-year depreciation cycle. The copiers and printers being replaced have been in service for seven years. To maintain operational efficiency and ensure reliable document services, copiers and printers that have reached their end-of-life will be replaced. End-of-life is determined by factors such as manufacturer support expiration, increased maintenance costs, and declining performance.

Background Discussion:

IS evaluated the current fleet of copiers and printers and identified 59 copiers and 24 printers that need to be replaced due to the age of the equipment and operational concerns. IS staff are starting to see equipment failures and more frequent requests for maintenance. The existing copiers were audited for usage type and volume, and the replacement devices have been sized carefully to fit the needs of each specific work area. Using Konica Minolta reduces staff training and IS configuration time since the interface is the same as the existing copiers.

Fiscal Impact including annual maintenance and operating costs: The current budget has two projects, one for replacement of copiers for $300,000 (5110-72000/EQ0067-999) and one for printer replacement for $67,000 (5110-72000/CP8248-999). The copier purchase is $295,547.85 and the printer purchase is $21,742.69 for a total equipment replacement price of $317,290.54. The cost for annual maintenance of $55,000 for machines, toner, imaging drums, pickup rollers, fuser and Visalia City Council Printed on 2/10/2026Page 1 of 2
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cleaning kits is budgeted in the department’s operating budgets.

Prior Council Action: In February 2018 Council awarded the copier purchase and copier maintenance agreement to Cline’s Business Equipment.

Alternatives: Reject the request to purchase the copiers and direct staff to find an alternative method to maintain existing equipment.

Recommended Motion (and Alternative Motions if expected):

I move to authorize the City Manager to enter into a purchase agreement with Clines Business Equipment, Inc. in the amount of $317,291 to purchase copiers and printers and enter into a 5-year maintenance and supply agreement not to exceed $55,000 annually utilizing the competitively bid National Association of State Procurement Officials (NASPO) ValuePoint Master Agreement.

Environmental Assessment Status: N/A
CEQA Review: N/A
Deadline for Action: 2/17/2026
Attachments:

NASPO Clines Quote 2026.pdf
NASPO Clines Contract.pdf
Strategic Goal:
☒
Economic
Vitality
☒
Organizational
Excellence
☐
Fiscal
Strength
☐
Infrastructure &
Growth
☐
Quality of
Life
Visalia City Council Printed on 2/10/2026Page 2 of 2
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74 Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 25-0639 Agenda Date: 2/17/2026 Agenda #: 4.

Agenda Item Wording:

Award construction contract and accept California Natural Resources Agency funding - Authorize the City Manager to award the construction contract for the Oaks Basin project to Archer Civil Construction, LLC. in the amount of $3,723,412.66, transfer $150,000 within the Storm Drain Deficiency Fund (222), and accept and appropriate an additional $1,400,000 grant funding from the State of California Natural Resources Agency.

Agenda Date: 02/17/2026
Prepared by:

Eric Bons, Senior Civil Engineer, [email protected], 559-713-4350 Dolores Verduzco, Financial Analyst, [email protected], 559-713-4540 Chris Crawford, City Engineer, [email protected], 559-713-4331 Jason Huckleberry, Engr. & Bldg. Dir., [email protected], 559-713-4495 Department Recommendation: Staff recommends City Council authorize the City Manager to award the construction contract for the Oaks Basin project to Archer Civil Construction, Inc. in the amount of $3,723,412.66, transfer $150,000 within the Storm Drain Deficiency Fund (222) to the Oaks Basin project (CP0515), and accept and appropriate an additional $1,400,000 grant funding from the State of California Natural Resources Agency.

Summary:

The Oaks Basin project is part of a three-basin project (the Lower Kaweah River and Mill Creek Flood Control Improvement Project) to increase flood protection within the City of Visalia. The Lower Kaweah River and Mill Creek System project is funded by a California Department of Water Resources Floor Corridor Program grant, California Natural Resources grant, and includes funding from the City’s Storm Sewer Deficiency (222) Fund for the acquisition and development of the Peoples Basin, Oaks Basin and expansion of the Goshen Basin. The Goshen Basin project was completed in 2023. The first phase was the excavation of Peoples Basin which was completed in 2022. The last phase of the Peoples Basin is the installation of landscaping with the installation of the inlet and outlet structures in the Kaweah River. The Peoples Basin has been advertised for construction (RFB 25-26-28) and staff is reviewing the bid proposals. The Oaks Basin project consists of expanding the basins storage capacity, installation of inlet and outlet structures, and the landscaping of the basin.

The Oaks Basin project (RFB 25-26-27) was advertised and closed in December with eight construction proposals received. Archer Civil Construction, LLC. was the low bidder in the amount of $3,723,412.66 for the base bid with all the alternate bid items except the installation of mulch which will be completed by Community Services Employment Training (CSET). The City also secured an additional $1,400,000 from the State of California Natural Resources Agency (CNRA) to complete this project. City staff will complete the appropriate paperwork with CNRA following City Council’s Visalia City Council Printed on 2/12/2026Page 1 of 5
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approval.

Background Discussion:

The Oaks Basin project is part of a three-basin project (the Lower Kaweah River and Mill Creek Flood Control Improvements Project) to increase flood protection within the City of Visalia. The Goshen Basin expansion was completed in 2023. The first phase was the excavation of Peoples Basin which was completed in 2022. The last phase of the Peoples Basin is the installation of landscaping with the installation of the inlet and outlet structures in the Kaweah River.

The Oaks Basin will create a stormwater and groundwater recharge basin located on 17.6 acres to the east of Visalia. The project will expand on the existing Oaks Basin creating 14.3 additional acres of storage space for the stormwater storage and groundwater recharge. This basin will reduce peak flows on Mill Creek just upstream of the city boundaries. The project will include a Valley Oak Woodland Habitat Component, planting 2.3 acres of the site with native Valley Oak trees and California native understory plantings.

The basin will receive and deliver water via a new connecting facility to the existing Oaks Basin. The existing Oaks Basin is owned by the Kaweah Delta Water Conservation District. The Oaks Basin project will expand the existing basin and add 124 acre-feet of additional storage. The project will help divert peak flow waters in an effort to diminish flooding downstream in Visalia during 25-to-100- year flood events. This project is estimated to provide significant flood damage reduction.

The Oaks Basin project was advertised (RFB 25-26-27) and the bid proposals were open on December 11, 2025. There was a total eight (8) bid proposals submitted.

Contractor Location Bid Amount

1. Archer Civil Construction, LLC Tulare, CA $ 3,723,412.66

2. Cal Valley Construction, Inc. Fresno, CA $ 4,075,480.00

3. JT2 Inc dba Todd Companies Visalia, CA $ 4,275,000.00

4. Avison Construction, Inc. Madera, CA $ 4,302,080.00

5. Terra West Construction, Inc. Clovis, CA $ 4,697,443.00

6. MD Construction Co., Inc. Santa Maria, CA $ 5,075,055.91

7. Dawson-Mauldin, LLC Selma, CA $ 5,543,396.00

8. MAC General Engineering Inc. Exeter, CA $ 5,843,688.91 Archer Civil Construction, LLC submitted the apparent low bid of $3,723,412.66 to complete the base bid with all three alternative bid items except for the installation of the mulch which will be performed by CSET. City staff has reviewed the bid documents and found them to be complete and acceptable.

As part of the review process, the references provided by Archer Civil Construction, LLC. have been verified. The responses from each reference were favorable and demonstrated that Archer Civil Construction, LLC. can perform the work for this project.

Fiscal Impact:

The funding for this project is a combination of California Natural Resources Grant and the Storm Sewer Deficiency (222) fund shown in the following table.

Project Funding (CP0515):

California Natural Resources Grant (Fund) $ 2,867,667
Storm Sewer Deficiency (222) fund $ 85,000
Funding Total: $ 2,952,667
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California Natural Resources Grant (Fund) $ 2,867,667
Storm Sewer Deficiency (222) fund $ 85,000
Funding Total: $ 2,952,667
Project Expenditures:

Engineering (Estimated) $ 150,000
Construction Proposal (Archer Civil Construction) $ 3,723,413 Construction Surveying (Estimated) $ 40,000
Construction Management (Estimated) $ 75,000
Inspection & Geotechnical (Estimated) $ 75,000
Contingency (10%) $ 372,341
Expenditure Subtotal: $ 4,435,754
Project Summary:

Project Funding: $ 2,952,667
Project Expenditures: $ 4,435,754
Surplus /(Deficit): ($1,483,087)
Additional Funding
Storm Sewer Deficiency (222) fund (transfer from CP0712) $ 150,000 California Natural Resources Grant (additional funds) $ 1,400,000 Surplus /(Deficit): $ 1,550,000
Staff recommends addressing the budget deficit by the transfer of funds in the amount of $150,000 within the Storm Sewer Deficiency Fund (222) from the Flood Layoff Feasibility Study Project (CP0712) to the Oaks Basin project to help address the budget shortfall. Additional grant funds in the amount of $1,400,000 were requested from CNRA. CRNA agreed to providing the additional funding requested and staff will complete the necessary amendment for the additional $1,400,000 of grant funding.

The Oaks Basin is currently maintained by the Kaweah Delta Water Conservation District (KDWCD) and will be maintained by KDWCD after the work has been completed. The Storm Sewer Maintenance Division will not be charged for the maintenance of the Oaks Basin because KDWCD will perform the maintenance of this basin. Typically the cost to maintain the basin is $1,255 per acre per year. The basin is approximately 45 acres for an estimated annual cost of $56,475 per year which will not be incurred by the city’s Storm Sewer Maintenance Division.

The overall project funding and expenditure will be continually reviewed during the construction phase of this project. Any adjustments to the project budget will be reviewed by city staff and brought before City Council in accordance with the city’spurchasing policies. Any funds remaining after the project’s completion will be returned to the fund from which they originated.

Prior Council Action:

April 17, 2006. City Council authorized the execution of the agreement with Kaweah Delta Water Conservation District to divert storm water flows from Mill Creek into joint use basins.

February 22, 2011. City Council authorized the submission of an application for up to $5 million for a Visalia City Council Printed on 2/12/2026Page 3 of 5
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February 22, 2011. City Council authorized the submission of an application for up to $5 million for a “Proposition84 and 1E”California Department of Water Resources Flood Corridor Program Grant to develop storm runoff basins along the Lower Kaweah River, Mill Creek, and the City’sstorm drain system. (Resolution 2011-05 required).

December 13, 2012. City Council authorized the City Manager to execute the Funding Agreement with the California Department of Water Resources for the $4,615,174 Flood Corridor Grant for the Lower Kaweah River and Mill Creek System Flood Control Improvement Projects.

November 21, 2013. City Council authorized the City Manager to execute a professional service agreement with Provost & Prichard Consulting Group for RFP 12-13-71, in the amount of $319,351 for Engineering Design and Regulatory Services to develop one new storm basin (Peoples Basin) and expand two other storm basins (Oakes and Goshen Basins). This project tis primarily funded by a $4,615,174 grant from the California Department of Water Resources (DWR) as a Lower Kaweah River and Mill Creek Flood Control Improvements Project.

January 1, 2014. Real property negotiations for the Peoples Basin, Oakes Basin, and the Goshen Basin.

August 20, 2018. City Council authorized the City Manager to award a construction contract for RFB 17-18-78 to the lowest responsible bidder, HD Matthews Demolition & Excavation, Inc. in the amount of $109,000.00 for the removal of the orchard and vineyard on a 17-acre site located in the area of the future Tower Street and SR-198 Interchange.

May 6, 2019. City Council authorized the Notice of Completion for the removal of the orchard and vineyard on a 17 acre site located in the area of the future Tower Street (Rd 148) and the SR-198 interchange.

December 12, 2020. City Council awarded the construction contract for RFB 20-21-21, Site Demolition and Clearing of the Oaks West Basin (north of Highway 198 and east of Road 152) to ARES General Engineering of Prather, CA in the amount of $178,760.

May 17, 2021. City Council authorized the filing of the Notice of Completion for RFB 20-21-21, Site Demolition and Clearing of the Oakes West Basin (north of Highway 198 and east of Road 152).

June 21, 2021. City Council adopted Resolution No. 2021-33 approving the application for grant funds from the Urban Flood Protection Grant Program. The grant application is for the Oakes Basin expansion project.

August 16, 2021. City Council approved the City of Visalia Functional Equivalent Stormwater Resource Plan (SWRP) to establish eligibility for Strom Water Grant Funds applied to for the Oakes Basing generally located on the northeast corner of Road 152 and Packwood Creek, directly east of the planned East Side Regional Park, and authorized the City Manager or their designee to sign the plan.

February 2, 2022. City Council authorized the appropriation of $2,867,667 in funds awarded from the California Natural Resources Agency (CNRA), Proposition 68 - Urban Flood Protection Grant Program and the transfer of $90,000 within the Storm Sewer Deficiency (222) Fund from the Lower Visalia City Council Printed on 2/12/2026Page 4 of 5
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Kaweah River and Mill Creek Flood Control Project to the Oakes Basin Project.

June 19, 2023. City Council authorized the City Manager to execute the existing Kaweah Delta Water Conservation District “RestatedBasin Agreement: for the Oakes, Oakes West Expansion (Andrade), and Peoples Basin as required by the California Natural Resources Agency (CNRA) Grant Requirements and funding source.

Alternatives: Reject bid proposals and readvertise project.

Recommended Motion (and Alternative Motions if expected):

I move to authorize the City Manager to award the construction contract for the Oaks Basin project to Archer Civil Construction, Inc. in the amount of $3,723,412.66, transfer $150,000 within the Storm Drain Deficiency Fund (222) from the Flood Layoff Feasibility Study (CP0712) to the Oaks Basin project (CP0515), and accept and appropriate an additional $1,400,000 grant funding from the State of California Natural Resources Agency.

Environmental Assessment Status: The environmental assessment was completed during the design process.

CEQA Review: Notice of Exemption filed as Environmental Document No. 2018-39.

Deadline for Action: 2/17/2026
Attachments:

1. Project Location Map.

2. RFB 25-26-27 Draft Construction Contract

3. Archer Civil Construction, LLC Bid Proposal

4. Archer Civil Construction, LLC Ownership Disclosure Form Strategic Goal:
☐
Economic
Vitality
☐
Organizational
Excellence
☐
Fiscal
Strength
☒
Infrastructure &
Growth
☐
Quality of
Life
Visalia City Council Printed on 2/12/2026Page 5 of 5
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November 2025 RFB-25-26-27 29
Oakes Basin Project

CONTRACT

CITY OF VISALIA

STATE OF CALIFORNIA

This Contract for the construction of the OAKES BASIN Project, is made between the City of Visalia, (hereinafter “the City”), and Archer Civil Construction, LLC. , (hereinafter referred to as Contractor) both parties having authority to enter into this Contract do agree to the following:

ARTICLE I - For and in consideration of the payments hereinafter mentioned to be made by the City, and under the conditions expressed in this Contract and Contract Documents (as those terms are defined in City of Visalia Engineering Standard Specifications), including the bonds submitted with this Contract, Contractor agrees at his own cost and expense, to do all the work and furnish all the materials necessary to construct and complete in a good, workmanlike, and substantial manner, the OAKES BASIN Project, as a fully operational and functional facility for the intended purpose in accordance with the Contract Documents, and in accordance with the reference documents listed in the Contract Documents, which are also made a part hereof.

Said work to be done is shown upon the following plans:

RFB No.: 25-26-27
Project Name: OAKES BASIN PROJECT
Project No.: 3010-72000/CP0515-999

which said plans are hereby made a part of this contract.

ARTICLE II - Contractor agrees to receive and accept the following prices as full compensation for furnishing all materials and for doing all the work described in this Contract; also for all loss or damage arising out of the nature of the work aforesaid, or from the action of the elements, or from any unforeseen difficulties or obstructions which may arise or be encountered in the prosecution of the work until its acceptance by the City of Visalia and for all risks of every description connected with the work; also for all expenses incurred by or in consequence of the suspension or discontinuance of work and for well and faithfully completing the work, and the whole thereof, in the manner and according to the Contract Documents, and requirements of the Engineer under them, to wit:

81 November 2025 RFB-25-26-27 30
Oakes Basin Project

ITEM
NO. DESCRIPTION OF WORK QUANTITY UNIT Unit Price Amount

BASE BID
1 Water Pollution Prevention 1 LS $28,000.00 $28,000.00 2 Worker Protection* 1 LS $24,150.00 $24,150.00
3 Dust Control* 1 LS $94,990.00 $94,990.00
4 Mobilization & Demobilization* 1 LS $168,771.00 $168,771.00 5 Traffic Control 1 LS $28,189.00 $28,189.00
6 Clearing and Grubbing 1 LS $110,525.00 $110,525.00 7 Dewatering 1 LS $7,500.00 $7,500.00
8 Basin Levee Construction & Finished
Grading (F) 1 LS $308,036.00 $308,036.00
9 Export Material (F) 1 LS $830,626.00 $830,626.00
10 Basin Inlet Structure 1 LS $71,877.60 $71,877.60 11 Furnish & Install 42" ADS SaniTite HP
Triple Wall Pipe 2,080 LF $289.79 $602,763.20
12 Metering Box Structure 1 LS $33,216.29 $33,216.29 13 Stilling Well Structure 1 LS $29,608.20 $29,608.20 14 Basin Outlet Structure 1 LS $76,177.00 $76,177.00 15 Furnish & Install 36" Double Barrel - ADS
SaniTite HP Triple Wall Pipe 220 LF $342.90 $75,438.00 16 Furnish & Install 36" Single Barrel - ADS
SaniTite HP Triple Wall Pipe 670 LF $156.76 $105,029.20 17 Demolish & Resurface AC roadway 450 TON $219.49 $98,770.50 18 Decomposed Granite Path 130 CY $200.00 $26,000.00 19 Landscape Irrigation System* 1 LS $125,628.00 $125,628.00 20 Power Supply to Inlet Structure and Well 1 LS $226,807.00 $226,807.00 21 5 Hp well pump and motor 1 LS $7,622.00 $7,622.00 22 Power Supply to Outlet Structure 1 LS $262,096.00 $262,096.00 23 10' Double Gate 1 EA $8,341.44 $8,341.44
24 Maintenance and Establishment Period 1 LS $12,770.00 $12,770.00

Subtotal: $3,362,931.43

82 November 2025 RFB-25-26-27 31
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ALTERNATE BID A-1
ITEM
NO. DESCRIPTION OF WORK QUANTITY UNIT Unit Price Amount 25 15 Gallon Tree including Planting, Staking,
and Soil Amendment 85 EA $200.00 $17,000.00
26 1 Gallon Shrub including Planting, Staking,
and Soil Amendment 696 EA $30.00 $20,880.00
27 Mulch Installation (5-inch thick) 2100 CY $36.00 $75,600.00

Subtotal: $113,480.00
ALTERNATE BID A-2
ITEM
NO. DESCRIPTION OF WORK QUANTITY UNIT Unit Price Amount 28 Mill Creek Check Structure Retrofit 1 LS $188,545.47 $188,545.47

Subtotal: $188,545.47
ALTERNATE BID A-3
ITEM
NO. DESCRIPTION OF WORK QUANTITY UNIT Unit Price Amount 29 Mill Creek Outfall Structure 1 LS $58,455.76 $58,455.76

Subtotal: $58,455.76

Total: $ 3,723,412.66

83 November 2025 RFB-25-26-27 32
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ARTICLE III - Contractor hereby agrees to indemnify and hold City and its officers, agents, employees and assigns, harmless from any liability imposed for injury (as defined by Government code 810.8), whether arising before or after completion of work hereunder, or in any manner directly or indirectly caused, occasioned or contributed to, or claimed to be caused, occasioned or contributed to, in whole or in part, by reason of any act or omission, including strict liability or negligence of Contractor, or of anyone acting under Contractor's direction or control or on its behalf, in connection with or incident to or arising out of the performance of this contract.

It is the intent of the parties that Contractor will indemnify, defend, and hold harmless City and its officers, agents, employees, and assigns, from any and all claims, demands, costs, suits or actions as set forth above regardless of the existence of passive concurrent negligence, on the part of the City or anyone acting under its direction or control or on its behalf. It is further the intent of the parties that this indemnification required is not intended to relieve City from liability for the active negligence of City, its officers, agency and employees.

The Contractor shall continuously protect City property, including work under construction, from damage, loss, or liability of any kind to persons or property arising in connection with the contract, direct or indirect, including that arising from rainfall, flood waters, and other action of the elements and all acts of third parties.

This indemnity and hold harmless provision, insofar as it may be adjudged to be against public policy, shall be void and unenforceable only to the minimum extent necessary so that the remaining terms of this indemnity and hold harmless provision may be within public policy and enforceable.

In an emergency affecting the safety of life or limb, work site, or any property, the Contractor is hereby permitted and directed to act at their discretion to prevent such threatened loss of injury, and in the event any instructions are given by the City of Visalia in any emergency, the Contractor shall unconditionally comply therewith.

With respect to the performance of work under this agreement, the Contractor shall maintain and shall require all of its subcontractors to maintain insurance as described below.

Worker's Compensation insurance with statutory limits, and employer's liability insurance with limits of not less than $1,000,000 per accident.

Commercial General Liability insurance with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include products/completed operations liability, owner's and Contractor's protective, blanket contractual liability, personal injury liability, broad form property damage coverage and explosion, collapse and underground hazard coverage. Such insurance shall (a) name City, its appointed and elected officials, officers, employees and agents as insureds; and (b) be primary with respect to any 84 November 2025 RFB-25-26-27 33
Oakes Basin Project
insurance or self-insurance programs maintained by the City; and (c) contain Standard cross liability provisions. Such additional insured endorsement maintained by Contractor and its subcontractors shall not be required to provide coverage for City for the active negligence of City.

Commercial Automobile Liability insurance with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non-owned automobiles and shall be provided by a business automobile policy.

Contractor shall furnish properly executed certificates of insurance to City prior to commencement of work under this agreement, such certificates shall:

a. Clearly evidence all coverage required above, including specific evidence of a separate endorsement naming the City as an insured;

b. Indicate whether coverage provided is on a claims made or occurrence basis; and

c. Provide that such insurance shall not be materially changed, terminated, or allowed to expire except on 30-days prior written notice to City’s Purchasing Division, Attention:

Purchasing
707 W. Acequia Avenue
Visalia, CA 93291.

Such insurance shall be maintained from the time work first commences until completion of the work under this Agreement if an occurrence policy form is used. If a claims made policy is used, coverage shall be maintained during the contract term and for a period extending 5 years beyond the contract date. Contractor shall replace such certificates for policies expiring prior to completion of work under this agreement and shall continue to furnish certificates 4 years beyond the contract term, when Contractor has a claims made form(s). If Contractor, for any reason, fails to maintain insurance coverage which is required pursuant to this agreement, the same shall be deemed a material breach of contract. City, at its sole option, may terminate this agreement and/or obtain damages from the Contractor resulting from said breach.

Alternatively, City may purchase such required insurance coverage, and without further notice to Contractor, City may deduct from sums due to Contractor any premium costs advanced by City for such insurance.

This insuring provision, insofar as it may be adjudged to be against public policy or in violation of Insurance Code Section 11580.04, shall be void and unenforceable only to the minimum extent necessary so that the remaining terms of the insuring provisions herein may be within public policy and enforceable. 85 November 2025 RFB-25-26-27 34
Oakes Basin Project
ARTICLE IV - It is further expressly agreed by and between the City and the Contractor that should there be any conflict between the terms of this instrument and the bid or proposal of said Contractor, then this instrument shall control and nothing herein shall be considered as an acceptance of the said terms of said proposal conflicting with this instrument.

Executive Order N-6-22 – Russia Sanctions - On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate contracts with, and to refrain from entering any new contracts with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. The State shall provide Contractor advance written notice of such termination, allowing Contractor at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State.

IN WITNESS WHEREOF, the parties have executed this agreement as of the date opposite their respective signatures.

CITY OF VISALIA

____________________________ _______
City Manager Date

CONTRACTOR

______________________________________
By: Authorized Agent Date

ATTEST:

____________________________ _______
Chief Deputy City Clerk Date

______________________________________
Print Name, Title
APPROVED AS TO FORM:

____________________________ _______
City Attorney Date

____________________________ _______
Risk Manager Date

____________________________ _______
Project Manager Date

86 November 2025 RFB-25-26-27 35
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CONTRACT BOND FORMS

87 November 2025 RFB-25-26-27 36
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CITY OF VISALIA

PAYMENT BOND
(To Accompany Contract)
Bond No. ____________________
WHEREAS, the City of Visalia, has awarded to Contractor _____________________________________________ _________________________, hereafter designated as the “Principal”, a contract for the work described as follows:
____________________________________________________________________________________________, referred to hereafter as “Contract.”

AND WHEREAS, said Principal is required to furnish a bond in connection with said contract, to secure the payment of claims of laborers, mechanics, materialmen and other persons as provided by law.

NOW, THEREFORE, we the undersigned Principal and _____________________________________________, referred to as “Surety” are bound unto the City of Visalia in the sum of $___________________________________ ________________________________________________ dollars ($ ___________________________), for which payment, we bind ourselves, jointly and severally.

THE CONDITION OF THIS OBLIGATION IS SUCH, that if said Principal or its subcontractors shall fail to pay any of the persons named in Civil Code Section 9100, or amounts due under the California Unemployment Insurance Code with respect to work or labor performed by such claimant, or any amounts required to be deducted, withheld, and paid pursuant to the California Revenue and Taxation Code for the wages of employees of the Principal and his subcontractors, with respect to such work and labor, that the Surety herein will pay for the same in an amount not exceeding the sum specified in this bond, otherwise the above obligation shall be void. In case suit is brought upon this bond, the surety will pay a reasonable attorney’s fee to be fixed by the court.

This bond shall inure to the benefit of any of the persons, companies, or corporations, named in Civil Code Section 9100 as to give a right of action to such persons, entities, or their assigns in any suit brought upon this bond.

The Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, or addition to the terms of the Contract or to the work to be performed under the Contract, or the specifications accompanying the Contract shall in any way affect its obligations on this bond, and Surety does hereby waive notice of any such change, extension of time, alteration, or addition to the terms of the Contract, or to the specified work, or the specifications.

Surety hereby waives the provisions of Civil Code Sections 2819 and 2845.

IN WITNESS WHEREOF, We have hereunto executed this instrument on the date indicated below. Persons signing for a corporation or entity hereby represent that they are doing so pursuant to a grant of authority by the governing body.

_________________________________ _______ _________________________________ _______ Name of Principal Date Name of Surety Date

_________________________________ _________________________________ Signature for Principal Signature for Surety

_________________________________ _________________________________ Printed Name and Title Printed Name and Title

Correspondence or claims relating to this bond
should be sent to the surety at the following
address:
___________________________
___________________________
___________________________

NOTE: Signatures of those executing for the Surety must be properly acknowledged and Surety’s Power of Attorney must be attached.

88 November 2025 RFB-25-26-27 37
Oakes Basin Project

CERTIFICATE OF ACKNOWLEDGEMENT

State of California
County of ________________________________________ SS

On ____________ ___________________ before me _________________________________________________, personally appeared ____________________________________________________________________________, who proved to me on the basis of satisfactory evidence to the be the person(s) whose name is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

(SEAL) Notary Public
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. 89 November 2025 RFB-25-26-27 38
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CITY OF VISALIA

PERFORMANCE BOND
(To Accompany Contract)
Bond No. ____________________
WHEREAS, the City of Visalia, has awarded to Contractor _____________________________________________ _________________________, hereafter designated as the “Principal”, a contract for the work described as follows:
_____________________________________________________________________________________________, referred to hereafter as “Contract.”

AND WHEREAS, said Principal is required to furnish a bond in connection with the above Contract, guaranteeing the faithful performance thereof:

NOW, THEREFORE, we the undersigned Principal and ______________________________________________, referred to as “Surety” are held firmly bound to the City of Visalia in the sum of $ ___________________________ _________________________________________________ dollars ($ ______________________________), to be paid to said City or its certain attorney, its successors and assigns: for which payment, well and truly to be made, we bind ourselves, our heirs, executors and administrators, successors or assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH, that if the above bound Principal, its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by and well and truly keep and perform the covenants, conditions, and agreements in the Contract and any alteration thereof, made as therein provided, on it or their part to be kept and performed within the time and in the manner therein specified, and in all respects according to their intent and meaning, and shall indemnify and save harmless the City of Visalia, its officers and agents, as therein stipulated, then this obligation shall become and be null and void; otherwise it shall be and remain in full force and virtue.

The said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, or addition to the terms of the Contract or to the work to be performed under the Contract, or the specifications accompanying the Contract shall in any way affect its obligations on this bond, and Surety does hereby waive notice of any such change, extension of time, alteration, or addition to the terms of the Contract, or to the specified work, or the specifications. Surety hereby waives the provisions of Civil Code Sections 2819 and 2845.

_________________________________ _______ _________________________________ _______ Name of Principal Date Name of Surety Date

_________________________________ _________________________________ Signature for Principal Signature for Surety

_________________________________ _________________________________ Printed Name and Title Printed Name and Title

Correspondence or claims relating to this bond
should be sent to the surety at the following
address:
___________________________
___________________________
___________________________
___________________________

NOTE: Signatures of those executing for the Surety must be properly acknowledged and Surety’s Power of Attorney must be attached.
90 November 2025 RFB-25-26-27 39
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CERTIFICATE OF ACKNOWLEDGEMENT

State of California
County of ________________________________________ SS

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

(SEAL) Notary Public
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. 91 November 2025 RFB-25-26-27 40
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CITY OF VISALIA

MAINTENANCE BOND
(To Accompany Contract)
Bond No. ____________________

WHEREAS, The City of Visalia, has awarded to Contractor ____________________________________________ _________________________, hereafter designated as the “Principal”, a contract for the work described as follows:
_____________________________________________________________________________________________, referred to hereafter as “Contract.”

AND WHEREAS, said Principal is required to furnish a bond in connection with said contract, guaranteeing the correction of deficiencies during the specified maintenance period of one (1) year from the date the notice of completion for work performed under said contract has been recorded or the date the work was completed if no notice of completion is recorded:

NOW, THEREFORE, we the undersigned Principal and ______________________________________________, referred to as “Surety” are held firmly bound to the City of Visalia in the sum of $___________________________ __________________________________________________ dollars ($ _____________________________), to be paid to City of Visalia or its certain attorney, its successors and assigns: for which payment, well and truly to be made, we bind ourselves, our heirs, executors and administrators, successors or assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH, the named Principal has made specific guarantees to the City concerning the work, labor and materials furnished for the construction of said improvements as stated above. If Principal complies with these guarantees for a period of one (1) year from the date of the notice of completion for work performed under said contract has been recorded or the date the work was completed if no notice of completion is recorded, then this obligation shall be null and void. If City notifies Surety that Principal has not met its guarantee, then Surety shall indemnify City for losses incurred up to the amount listed above. The City shall give written notice to the Principal during the one (1) year period specified in this obligation of any defect of the guaranteed work that becomes apparent. This obligation shall remain in full force and effect until any defect identified in said written notice are repaired by the Principal and accepted in writing by the City.

The said Surety, for value received, hereby stipulates and agrees that no change, alteration, or addition to the terms of the Contract or to the work to be performed under the Contract, or the specifications accompanying the Contract shall in any way affect its obligations on this bond, and Surety does hereby waive notice of any such change, alteration, or addition to the terms of the Contract, or to the specified work, or the specifications. Surety hereby waives the provisions of Civil Code Sections 2819 and 2845.

_________________________________ _______ _________________________________ _______ Name of Principal Date Name of Surety Date

_________________________________ _________________________________ Signature for Principal Signature for Surety

_________________________________ _________________________________ Printed Name and Title Printed Name and Title

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Correspondence or claims relating to this bond
should be sent to the surety at the following
address:
___________________________
___________________________
___________________________
___________________________

NOTE: Signatures of those executing for the Surety must be properly acknowledged and Surety’s Power of Attorney must be attached.
93 94
95 96

SUBMIT WITH BID

OWNERSHIP DISCLOSURE
NO: • If yes, please identify the City Council Member(s) and date(s) of contribution in the Date of Contribution(s)Council Member(s) Name
Signature of Company Authorized Individual
15November 2025
The following website contains a list of current Visalia City Council Members, httos://www.visalia.city/government/city_council/default.asp. You are responsible for reviewing the names of Visalia City Council Members prior to making the following disclosure:

Answering YES, does not preclude the City of Visalia from awarding a contract to your firm or from taking any subsequent action related to the contract. It does, however, preclude the identified Visalia City Council Member(s) from participating in any actions related to this contract.

YES:_____
space below:

List the names of all principals, partners, and/or trustees. For corporations, provide names of officers, directors and all stockholders owning more than 10% equity interest in corporation:

Jesse Archer________________________________________________________ Jennifer Archer_________________________________________________________________________________ Gordon Archer_________________________________________________________________________________

1. Have you or your company, or any agent on behalf of you or your company, made any political contributions of more than $250 to a Visalia City Council Member in the twelve (12) months preceding the date of the submission of your proposals or the anticipated date of any City Council action related to this contract? RFB-25-26-27
Oakes Basin Project
CALIFORNIA LEVINE ACT STATEMENT_________________ _____________________________________ California Government Code Section 84308, also known as the “Levine Act,” can prohibit members of the Visalia City Council from participating in any action related to a contract if he or she receives any political contributions totaling more than $250 within the previous twelve (12) months, and for twelve (12) months following the date a final decision concerning the contract has been made, from the person or company awarded the contract. The Levine Act also requires disclosure of such contribution(s) by a party to be awarded a specific contract.

Archer Civil Construction LLC____________________________ Name of Bidder/Proposer/Contractor/Consultant/Vendor/Supplier or Company NOTICE: The disclosure duty under state law continues for twelve (12) months after the award. If the above information regarding contributions changes during this time after the award, then the awardee is required to update this disclosure form.

Archer Civil Construction LLC_________________________________________________________________ Print or Type Name of Bidder/Proposer/Contractor/Consultant/Supplier/V endor/Company 1353 South J Street
Address

DISCLOSURE STATEMENTS
The following disclosure and statement apply to the Bidder/Proposer/Contractor/Consultant/Vendor/Supplier or Company:

1. submitting a bid or proposal in response to a solicitation by City of Visalia; or

2. as Awardee of a contract/purchase order which is subject to approval by the Visalia City Council.

Jesse Archer - RMM___________________
Print or Type Name of Authorized Individual
97 Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 25-0652 Agenda Date: 2/17/2026 Agenda #: 5.

Agenda Item Wording:

Notice of completion - Authorization to file the notice of completion for the Valley Strong Stadium (Recreation Park) Expansion & Remodel of Clubhouse & Batting Cage: Task 1 - Batting Cage & Related Site Work.

Agenda Date: 02/17/2026
Prepared by:

Bryce Nagel, Assistant Engineer, (559) 713-4197, [email protected] Rebecca Keenan, Senior Civil Engineer, (559) 713-4541, [email protected] Christopher Crawford, City Engineer, (559) 713-4331, [email protected] Jason Huckleberry, Engineering & Building Director, (559) 713-4495, [email protected] Department Recommendation: Staff recommends that the City Council authorize the filing of the Notice of Completion for the Valley Strong Stadium (Recreation Park) Expansion & Remodel of Clubhouse & Batting Cage: Task 1 - Batting Cage & Related Site Work.

Summary:

Task 1 - Batting Cage & Related Site Work expanded & replaced the existing batting cage/pitching tunnel and replaced it with a 5,804 SF pitching facility. The new batting cage/pitching facility includes a 4,200 SF tunnel, with the remaining space allocated with a weight room, equipment storage room, and team storage room (MLB club). The improvements were constructed to comply with Minor League Baseball/Major League (MiLB/MLB) requirements. Construction of task 1 was part of the design build agreement with 4CGlobal, Inc. dba 4Creeks Build in the amount of $1,867,198.84 with the final cost for task 1 totaling $1,895,570.89. This notice of completion is for task 1 only, city staff anticipates coming back to council for completion of Task 2 - Clubhouse & Related Site Work in April 2026.

Background Discussion:

In 2021, Ewing Cole prepared an audit report of the ballpark which graded the facilities to determine if they are in compliance with MiLB/MLB requirements. Several features around the park received grades less than the standard cutoff, including the clubhouse and batting cage. On October 7, 2024 the City Council authorized the City Manager to execute a professional services agreement with 4Creeks, Inc., as a sole-source provider, for the design of the expansion and remodel of the clubhouse at the Valley Strong Stadium in the amount of $420,000; to procure limited construction materials through 4Creeks during the design phase in an amount up to $1,100,000; and to appropriate $4,342,028 from the baseball fund.

On February 3, 2025, the City Council authorized the City Manager to execute an emergency Progressive Design-Build Agreement (PDBA) with 4CGlobal, Inc. dba 4Creeks Build, Inc.

Subsequently, as required by the PDBA, 4CGlobal presented the City with a proposed cost of $1,867,198.84 for Phase 2, Task 1 - Batting Cage & Related Site Work, which was accepted by the Visalia City Council Printed on 2/11/2026Page 1 of 6
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$1,867,198.84 for Phase 2, Task 1 - Batting Cage & Related Site Work, which was accepted by the City Council at the March 3, 2025, meeting. This accepted construction proposal demolished the existing batting cage/pitching tunnel and replaced it with a 5,804 SF pitching facility. The new batting cage/pitching facility includes a 4,200 SF tunnel, with the remaining space allocated for a weight room, equipment storage room, and team storage room (MLB club). The improvements were constructed to comply with Minor League Baseball/Major League (MiLB/MLB) requirements.

There were three (3) construction change orders processed for the project, resulting in a total construction cost of $1,895,570.89. The total construction change orders amounted to $28,372.05 (1.51%). The following is a breakdown of the construction change orders.

Errors & Omissions (E & O) $ 5,468.10 0.29%
Utilities (UT) $ 0 0.00%
Balance of Quantities (BQ) $ 0 0.00%
Unforeseen Conditions (UN) $ 20,179.51 1.08%
Owner Directed Change in Scope (CoS) $2,724.44 0.14% TOTAL: $28,372.05 1.51%
Owner Directed Change in Scope (CoS):

As discussed in the August 4, 2025 City Council staff report, the owner directed change in scope incorporated the procurement of two (2) turf pitching mounds to be used in the pitching tunnel of the batting cage. These pitching mounds will be in use with the other items like turf and netting that were included in the furniture, fixtures, and equipment (FF&E) items that were agreed upon.

Unforeseen Conditions (UN):

The change in scope due to unforeseen conditions included removing and rerouting an existing 6” fire hydrant line and an additional 4”domestic line that were found during excavation for the building pad. The 4” water line was later found to be the line that provided water to the existing clubhouse building. The contractor rerouted both lines around the permitter of the new building and installed a needed shutoff valve to continue to provide water to the new building and clubhouse. Another unforeseen change order that came in as cost credit was for striping paint inside the batting cage.

With the addition of turf and netting inside the facility a cost credit was given by the contractor as the turf would cover where the lines were to be painted.

Errors & Omissions (E & O):

The change in scope due to errors & omissions includes the cost of adding rock and splash pads to the east side of the new batting cage facility. During design of the batting cage down spouts, the drafter assumed water from the roof of the batting cage building would simply drain into the dirt area behind the building. As observed after construction, this drainage was causing erosion around the footings and slab of the batting cage building. This change order covers the cost to add rock and splash pads under the downspouts to stop the erosion.

As discussed in the August 4, 2025 City Council staff report, there are additional FPE requested items that were included in the project for the facility to meet MiLB/MLB requirements. These items are not included in the 4CG construction total for the batting cage. These requested items include batting cage netting and turf. Staff has included the cost for the furniture, fixtures, and equipment (FF&Es) in the updated budget shown below and processed the netting and turf from the construction contingency line item shown in the table below. In accordance with the August 4, 2025 Council Visalia City Council Printed on 2/11/2026Page 2 of 6
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contingency line item shown in the table below. In accordance with the August 4, 2025 Council approval, staff and FPE met and agreed on the maintenance and replacement responsibilities for all of the FFE items. A separate side letter agreement prepared by the City Attorney’s office is processing and is to be signed by all parties prior to occupancy of the clubhouse.

Fiscal Impact: The total budget for completion of the Valley Strong Stadium (Recreation Park) Expansion & Remodel of Clubhouse & Batting Cage: Task 1 - Batting Cage & Related Site Work and Task 2 - Clubhouse & Related Site Work is $5,976,052 from the Baseball Fund which is subsidized by the General Fund.

Included in this budget is the contract amount awarded to 4C Global, Inc., contingency, FF&E, items and support costs such as professional design services and materials testing services. The budget is further broken down in Table 1 below. This is one of three projects covered under the agreement that was executed in 2024 between the City of Visalia and First Pitch Entertainment, LLC. That agreement covered projects related to upgrading the sports lighting to LED (completed in 2025); the outfield wall/padding/batter’s eye (recently completed); and the clubhouse/batting cage (this project).

An overall budget update of these three projects is shown below in Table 2.

TABLE 1 - Project Budget Summary
Current Budget:

Baseball Fund (including Clubhouse) $5,976,052
Project Cost:

Current Budget:

Baseball Fund (including Clubhouse) $5,976,052
Project Cost:

Task 1 - Batting Cage & Related Site Work (CP0758)
Construction Cost
4C Global Award Amount $1,867,198.84
4C Global Change Orders $ 28,372.05
4C Global Construction Subtotal (amount used for retention release):
$1,895,570.89
Design
Design Builder (including topographic survey, and design of Task 1 & Task 2)
$ 431,500
Long Lead Items $ 35,000
Design Subtotal: $ 466,500
Construction Contingency Items (FF&Es)
Batting Cage Turf & Netting (FF&E Items) $ 67,129.29 Construction Contingency Items (FF&Es) Subtotal: $ 67,129.29 Construction Support
Materials Testing, Special Inspections (Task 1) $ 10,292.40 Construction Support Subtotal $ 10,292.40
Total Expenses to Date $2,439,492.58
Remainder budget for Clubhouse Completion $3,536,559.42 TABLE 2
Valley Strong Ballpark 3-Project Cost Summary
CP0642 - Lighting Final Cost Budget $ 845,200.00
"MiLB Lighting Upgrades LED upgrade 8 poles + Accent Lighting 4 poles FINAL COST"
$ 845,200.00
Lighting Total: $ 845,200.00
Amount returned to Baseball Total this update $ 0.00
CP0641 - Outfield Fence & Batter’s Eye Final Budget $1,175,700.00 Bid Award Amount $ 915,000.00
Change Orders $ 1,990.12
Support Costs $ 159,708.80
Outfield Fence & Batter’s Eye Total: $1,076,698.92
Amount returned to Baseball Total this update $ 99,001.08 CP0758 - Clubhouse & Batting Cage Estimate Budget $5,976,052.00 Bid Award Amount of Batting Cage $1,867,198.84
Change Orders - Batting Cage $ 28,372.05
Construction Contingency Items (Netting & Turf) - Batting Cage $ 67,129.29 Support Costs - Including Clubhouse & Batting Cage Design $476,792.40 Batting Cage Total: $2,439,492.58
Bid Award Amount of Clubhouse $3,222,783.52
FF&Es for Clubhouse $ 130,000.00
Construction Contingency remaining - Clubhouse $ 140,198.66 Support Costs - Clubhouse $ 43,576.60
Clubhouse Total: $ 3,536,559
Clubhouse & Batting Cage Total: $ 5,976,052
Estimated amount to be returned to Baseball Total $0
Estimated Budget Total 3 Projects (per this update) $7,996,952 Estimated Total Project Costs $7,897,951
COV - FPE Contract Budget $7,656,698
Project Costs Over Contract (Overage split City/FPE) -$241,253 City Share $120,626.50
FPE Share $120,626.50
Visalia City Council Printed on 2/11/2026Page 4 of 6
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File #: 25-0652 Agenda Date: 2/17/2026 Agenda #: 5.

CP0642 - Lighting Final Cost Budget $ 845,200.00
"MiLB Lighting Upgrades LED upgrade 8 poles + Accent Lighting 4 poles FINAL COST"
$ 845,200.00
Lighting Total: $ 845,200.00
Amount returned to Baseball Total this update $ 0.00
CP0641 - Outfield Fence & Batter’s Eye Final Budget $1,175,700.00 Bid Award Amount $ 915,000.00
Change Orders $ 1,990.12
Support Costs $ 159,708.80
Outfield Fence & Batter’s Eye Total: $1,076,698.92
Amount returned to Baseball Total this update $ 99,001.08 CP0758 - Clubhouse & Batting Cage Estimate Budget $5,976,052.00 Bid Award Amount of Batting Cage $1,867,198.84
Change Orders - Batting Cage $ 28,372.05
Construction Contingency Items (Netting & Turf) - Batting Cage $ 67,129.29 Support Costs - Including Clubhouse & Batting Cage Design $476,792.40 Batting Cage Total: $2,439,492.58
Bid Award Amount of Clubhouse $3,222,783.52
FF&Es for Clubhouse $ 130,000.00
Construction Contingency remaining - Clubhouse $ 140,198.66 Support Costs - Clubhouse $ 43,576.60
Clubhouse Total: $ 3,536,559
Clubhouse & Batting Cage Total: $ 5,976,052
Estimated amount to be returned to Baseball Total $0
Estimated Budget Total 3 Projects (per this update) $7,996,952 Estimated Total Project Costs $7,897,951
COV - FPE Contract Budget $7,656,698
Project Costs Over Contract (Overage split City/FPE) -$241,253 City Share $120,626.50
FPE Share $120,626.50
Prior Council Action:

January 20, 2026: City Council approved Notice of Completion for the Valley Strong Ballpark Outfield Fence & Batter’s Eye Replacement Project.

August 4, 2025: City Council approved construction proposal for Phase 2, Task 2 - Clubhouse & Related Site work by the Design Builder, 4CGlobal Inc. dba 4 Creeks Build in the amount of $3,222,783.52 and appropriated $1,335,324 from the Baseball Fund and transferred funds in the amount of $298,700 from existing projects.

May 5, 2025: The City Council authorized the City Manager to sign a construction contract with Forcum/Mackey Construction Inc., in the amount of $915,000 for the Valley Strong Ballpark Outfield Fence & Batter’s Eye Replacement Project.

March 3, 2025: The City Council accepted the construction proposal for Phase 2, Task 1 - Batting Cage & related site work by the Design-Builder, 4CGlobal, Inc. Build for a lump sum amount of $1,867,198.84.

February 3, 2025: The City Council authorized the City Manager to execute an emergency Progressive Design-Build agreement with 4CGlobal, Inc. dba 4Creeks Build, Inc. for an amount to be determined; and to authorize the City Manager to award the construction management services to Vanir Construction Management, Inc. in the amount of $221,150.

October 7, 2024: The City Council authorized the City Manager to execute a professional services agreement with 4Creeks, Inc., as a sole-source provider, for the design of the expansion and remodel of the clubhouse at the Valley Strong Stadium, in the amount of $420,000; to procure limited construction materials through 4Creeks during the design phase in an amount up to $1,100,000; and to appropriate $4,342,028 from the baseball fund.

Alternatives: None recommended.

Recommended Motion (and Alternative Motions if expected):

I move to authorize Staff to file a notice of completion for the Valley Strong Stadium (Recreation Park) Expansion & Remodel of Clubhouse & Batting Cage: Task 1 - Batting Cage & Related Site Work.

Environmental Assessment Status: None required.

CEQA Review: Environmental Document No. 2024-18, Notice of Exemption was filed at the Tulare County Assessor/Cleark-Recorder’s Office on May 9, 2024.

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File #: 25-0652 Agenda Date: 2/17/2026 Agenda #: 5.

Deadline for Action: 02/17/2026
Attachments: 1. Location Map 2. Architect’s Substantial Completion Letter 3. Photos Strategic Goal: Indicates which City Strategic Goal(s) this item supports. Check all that apply. ☒
Economic
Vitality
☐
Organizational
Excellence
☐
Fiscal
Strength
☒
Infrastructure &
Growth
☒
Quality of
Life
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MAIN
MURRAY
CENTER
HALL
GOSHEN
PARK

GIDDINGS
CONYER
OAK
GROVE
JACOB

RINALDI
SCHOOL

SWITZER
TURNER
SIERRA

DOLLNER

STEVENSON

ACEQUIA
BURREL
M
ARTIN
RACE
DUDLEY

PRIVATE
LINDEN
DUDLEY
OAK
TURNER
GROVE

STEVENSON
HALL
SCHOOL
OAK

GIDDINGS
CONYER
JACOB
HALL
CONYER

STEVENSON

MILL CREEK

PROJECT LOCATION
104

NOTICE OF COMPLETION AND ACCEPTANCE

OF PUBLIC WORKS PROJECT

NOTICE IS HEREBY GIVEN by 4Creeks that a certain public works project located at Visalia Rawhide Baseball Stadium in Tulare County, State of California, at the street address 300 N Giddings Street, and described as follows:

Visalia Rawhide Batting Cage, was completed on the 12th day of January 2026, and was accepted by the 4Creeks on the 29th day of January 2026.

The above project for public works improvements and structures, and the property on which the improvements and structures are situated, are located in the Township of Visalia, County of Tulare, State of California.

VERIFICATION
I, the undersigned, declare that I am the duly authorized representative of 4Creeks, that I have read the foregoing notice and know its contents, and that the same is true to the best of my knowledge and belief.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Executed on 29th day of January 2026.

4Creeks
By: ___________________________
Name: William Ruoff
Title: Licensed Architect

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Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 25-0659 Agenda Date: 2/17/2026 Agenda #: 6.

Agenda Item Wording:

Award of annual contract for analytical laboratory services - Authorize the City Manager to award an annual contract, not to exceed $260,000 per year, with four (4) annual renewal options to Moore Twining Associates for analytical laboratory services in support of regulatory compliance and operational monitoring for the City of Visalia.

Agenda Date: 02/17/2026
Prepared by:

Ben Litwack, Public Works Manager, 559-713-4671, [email protected] Nick Bartsch, Public Works Director, 559-713-4052, [email protected] Department Recommendation: Staff recommends that the City Council authorize the City Manager to award an annual contract, not to exceed $260,000 per year, with four (4) annual renewal options to Moore Twining Associates, Inc. for analytical laboratory services in support of regulatory compliance and operational monitoring for the City of Visalia.

Summary:

This item authorizes the award of an annual professional services contract for analytical laboratory testing services required to support regulatory compliance and operational decision-making across multiple City programs, including the Water Reclamation Facility (WRF), Pretreatment Program, and Stormwater Program.

Background Discussion:

The City issued Request for Proposals (RFP) No. 24-25-32 on October 10, 2025, seeking qualified analytical laboratories to provide routine and specialized testing services. These services are essential for process control, regulatory compliance, and reporting obligations associated with wastewater treatment, industrial pretreatment, and stormwater monitoring.

Two firms submitted proposals in response to the RFP: BSK Associates and Moore Twining Associates, Inc. Staff conducted a comprehensive evaluation of both written proposals and interviewed each firm. Evaluation criteria included technical qualifications, analytical capabilities, experience with regulatory compliance, quality assurance and quality control procedures, responsiveness, and overall value to the City.

Following the evaluation process, staff determined that Moore Twining Associates, Inc. submitted the highest-rated proposal and demonstrated superior technical expertise, depth of services, and understanding of the City’s regulatory and operational needs.

The contract will primarily support the Water Reclamation Facility by providing analytical testing required for process control and compliance with state and federal wastewater regulations. The Pretreatment Program will also utilize the laboratory for analysis of samples collected from industrial Visalia City Council Printed on 2/10/2026Page 1 of 2
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File #: 25-0659 Agenda Date: 2/17/2026 Agenda #: 6.

Pretreatment Program will also utilize the laboratory for analysis of samples collected from industrial dischargers to monitor permit compliance and calculate user billing. Additionally, the Public Works Corporation Yard will use the laboratory to analyze stormwater samples collected after qualifying storm events in accordance with the City’s Industrial General Permit.

Fiscal Impact including annual maintenance and operating costs: The proposed agreement is an annual contract with a not-to-exceed (NTE) amount of $260,000, with four (4) annual renewal options. The majority of contract costs will be funded through the Wastewater Fund (431), primarily within the Quality Assurance (QA) and Biosolids divisions, 4333 and 4336, respectively. Analytical testing associated with stormwater sampling at the Corporation Yard will be funded by the respective operating divisions that have staff or vehicles located at the Corporation Yard. Sufficient funding is included in the adopted operating budgets, and no additional appropriations are requested.

Prior Council Action:

December 16, 2019: Awarded annual contract to Moore Twining Associates, Inc. for analytical laboratory services.

Alternatives: N/A
Recommended Motion (and Alternative Motions if expected):

I move to authorize the City Manager to award an annual contract, not to exceed $260,000 per year, with four (4) annual renewal options to Moore Twining Associates, Inc. for analytical laboratory services in support of regulatory compliance and operational monitoring for the City of Visalia.

Environmental Assessment Status: N/A
CEQA Review: N/A
Deadline for Action: 02/17/2026
Attachments: 1) RFP 24-25-32; 2) Moore Twining Proposal; 3) Moore Twining Fee; 4) Proposal Ownership Disclosure
Strategic Goal: Indicates which City Strategic Goal(s) this item supports. Check all that apply. ☐
Economic
Vitality
☐
Organizational
Excellence
☐
Fiscal
Strength
☒
Infrastructure &
Growth
☒
Quality of
Life
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CITY OF VISALIA, CA

REQUEST FOR PROPOSALS
RFP NO. 24-25-32

ANNUAL CONTRACT FOR

ANALYTICAL LABORATORY SERVICES

DESCRIPTION: The City of Visalia is see king proposals from qualified firms to perform analytical laboratory services for the Water Reclamation Facility.

PROPOSER CONFERENCE: On Thursday, October 23, 2025 a conference will be held at the City’s Water Reclamation Facility, located at 7579 Ave 288, Visalia, CA 93277, beginning 10:00 a.m. This is an opportunity to ask questions regarding the project and the Request for Proposal requirements.

SUBMITTAL DEADLINE:

One (1) unbound original and four (4) copies, plus one (1) copy on a flash drive must be received no later than: 3:00 p.m. on Thursday, November 13, 2025.

SUBMITTAL INSTRUCTIONS:

Addressed to: Purchasing Division
707 W. Acequia Avenue, Visalia, CA 93291

From: Proposer’s Name & Mailing Address

Mark envelope: RFP No. 24-25-32, ANALYTICAL LAB SERVICES

DELIVERY OF PROPOSALS: When sending the proposal via Fed Ex, UPS, etc., it is the responsibility of the Proposer to ensure that submittals are received during open office hours. Office Hours are 7:30am – 5:00pm Monday through Thursday. We are closed on Fridays and major holidays. Deliveries are not received when the office is closed.

The City utilizes an outside service for delivery and sorting incoming mail, and therefore, submitting proposals via U.S. Mail is not recommended as there could be a delay in receiving by the deadline. Proposals must be received prior to the deadline. The City will not accept a postmark as evidence of delivery.

Emailed submittals will not be accepted. Proposals received after the time and date stated above shall be returned unopened to the proposer.

INQUIRIES: Questions/clarification of this document should be addressed to the Purchasing Division (559) 713-4334. To prevent misinterpretation, the Purchasing Division prefers that all questions be sent in writing via email to [email protected]. Questions may be asked at any time prior to, but no later than Tuesday, October 28, 2025 at 4:00 P.M.

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CITY OF VISALIA, CALIFORNIA

REQUEST FOR PROPOSALS
RFP 24-25-32

SEALED PROPOSALS will be received by the Purchasing Division located at 707 West Acequia, Visalia, CA 93291, until 3:00 p.m. Thursday, November 13, 2025 for:

Annual Contract for Analytical Laboratory Services

An informational proposal conference will be held on Thursday, October 23, 2025 at the City’s Water Reclamation Facility, located at 7579 Ave 288, Visalia, CA 93277 beginning at 10:00 a.m.

RFP and Contract documents may be obtained in the office of the Purchasing Division, 707 W. Acequia Ave., Visalia, California 93291, by calling (559) 713-4334, or emailing [email protected].

The City hereby affirmatively ensures that Minority Business Enterprises and Disadvantaged Business Enterprises (DBE) will be afforded full opportunity to submit proposals in response to this notice. Individuals and/or entities submitting bids/proposals to the City of Visalia will not be discriminated against on the basis of age, race, religion, creed, color, national origin, ancestry, physical or mental disability, medical condition, genetic information, marital status, gender, gender identity or expression, sexual orientation, or military and veteran status in any consideration leading to the award of a contract.

No qualified disabled person shall, on the basis of disability, be excluded from participating in, be denied the benefits of, or otherwise be subjec ted to discrimination under any program or activity leading to the award of a contract.

Executive Order N-6-22 – Russia Sanctions On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia an d Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

The right is reserved by the City of Visalia to reject any or all proposals, to waive any irregularities or inf ormalities not affected by law, to evaluate the proposals submitted and to award the contract according to the proposal which best serves the interests of said City.

Publication Dates: 10/10/2025 & 10/15/2025

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TABLE OF CONTENTS

TITLE PAGE
I. Definitions ............................................................................................................................ 5 II. Introduction .......................................................................................................................... 5 A. Information .............................................................................................................. 5 B. RFP/Agreement Schedule ...................................................................................... 6 III. Scope of Services ................................................................................................................ 6 A. General Requirements ........................................................................................... 6 B. Analytical Result Reports ....................................................................................... 7 C. Required Detection Limits and Reporting Requirements ....................................... 7 D. Annual and Seasonal Sampling and Analyses Events .......................................... 8 E. Billing/Invoicing Requirements ............................................................................. 10 F. Quality Assurance/Quality Control (QA/QC) ........................................................ 10 G. Analytical Methods Required ................................................................................ 10 H. Sample Results Return Time ................................................................................ 10 I. Certification Documentation Requirements .......................................................... 11 J. Courier Service Required ..................................................................................... 11 K. Geographical Location Requirements .................................................................. 11 L. Subcontracting Work-Limitations and Requirements ........................................... 11 M. Onsite Contract Laboratory Technician ................................................................ 11 N. Laboratory Equipment .......................................................................................... 12 O. Chemicals, Reagents, Solutions, Consumable Materials, Calibration Standards 12 P. City Responsibilities ............................................................................................. 12 IV. Proposal Content and Format Requirements .................................................................... 13 A. General Information .............................................................................................. 13 B. Proposal Project Approach ................................................................................... 13 C. Staff Qualifications and Related Experience ........................................................ 14 D. Proposed Fee Structure and Schedules .............................................................. 14 E. Conflict of Interest ................................................................................................. 15 V. Consultant Selection Procedure ........................................................................................ 15 A. Criteria & Weight .................................................................................................. 15 B. Background Check ............................................................................................... 16 C. Award of Contract ................................................................................................. 16 VI. General Conditions ........................................................................................................... 16 A. Important Notice ................................................................................................... 16 B. Contracting Agency .............................................................................................. 16 C. Legal Responsibilities ........................................................................................... 16 D. Permits and Licenses ........................................................................................... 16 E. Insurance .............................................................................................................. 17 VII. Contract Requirements ...................................................................................................... 18 A. Withdrawal of Proposals ....................................................................................... 18 B. Rejection of Proposals .......................................................................................... 19 C. Evaluation/Award of Contract ............................................................................... 19 D. Proposal Pricing Guidelines ................................................................................. 19 E. Assignment of Contract ........................................................................................ 20 F. Right to Require Performance .............................................................................. 20 G. Ethics in Public Contracting .................................................................................. 20 H. Equal Employment Opportunity ............................................................................ 20 I. Venue ................................................................................................................... 20 J. Proprietary Information ......................................................................................... 20 K. Incurring Costs...................................................................................................... 21 L. Firearms Prohibited .............................................................................................. 21 M. Executive Order N-6-22 – Russia Sanctions ........................................................ 21

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Exhibits (Exhibits A-1 through A-7 must be submitted with Proposal) ............................... 22-35 A-1: Non Collusion Affidavit
A-2: Workers’ Compensation Insurance Certificate
A-3: Equal Employment Opportunity Compliance Certificate A-4: Americans with Disabilities Act Compliance Certificate A-5: Ownership Disclosure and Levine Act
A-6: Drug Free Workplace Certificate
A-7: Iran Contracting Act
A-8: Sample Annual Contract

Additional Attachments (Attached Separately)
Attachment A- City of Visalia’s WDR R5-2018-0046
Attachment B- Sample Report for Routine Analysis
Attachment C- Sample Report for Ground Water Monitoring Attachment D- Sample Report for Bio Solids Monitoring Report Attachment E- Proposal Fees Form
Attachment F- Standard Provisions and Reporting Requirements for Waste Discharge Requirements Attachment G- NPDES General Permit 2014-0057-DWQ

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DEFINITIONS

For the purposes of RFP No. 24-25-32, the following terms shall have the meanings indicated:

1. “City” means the City of Visalia

2. “City Council” means the Council of the City of Visalia

3. "Bidder", "Vendor", "Supplier", “Consultant”, “Contractor” and “Sub -recipient” are used interchangeably throughout this invitati on to mean the person, firm, or corporation or other entity submitting a Bid in response to the Request for Bid.

4. “Bid” and “Proposal” are used interchangeably to mean an individual’s or entity’s offer in response to this Request for Proposal.

5. “RFP” means Request for Proposal No. 24-25-32

6. Detected But Not Quantified (DNQ)-Those sample results less than the Reporting Level.

7. Estimated Chemical Concentration -The confirmed detection of the substance by the analytical method below the Minimum Level (ML)

8. Method Detection Limit (MDL)- The minimum concentration of a substance that can be measured and reported with 99% confidence that the analyte concentration is greater than zero, as defined in 40 CFR 136, Appendix B.

9. Minimum Level (ML) -The concentration at which the entire analytical system must give a recognizable signal and acceptable calibration point. The ML is concentration is greater than zero, as defined in 40 CFR 136, Appendix B.

10. Reporting Limit- The smallest concentration (or amount) of analyte, tha t can be reported by a laboratory is called reporting limit.

11. Not Detected (ND)-sample results which are less than the laboratory's MDL.

II.

INTRODUCTION

A. Information
The City of Visalia is requesting proposal s from qualified firms to provide analytical lab oratory services on an as needed basis for the Water Reclamation Facility.

This Request for Proposals is being issued by the City of Visalia Purchasing Division. Unless otherwise directed, all communications regarding this Request for Proposals should be directed to the Purchasing Division, at (559) 713-4334 or via email at [email protected]

A proposal conference will be held on Thursday, October 23, 2025 at 10:00 a.m. at the City’s Water Reclamation Facility, located at 7579 Ave 288, Visalia, CA 93277. This is an opportunity for Proposers to ask questions about the services to be provided and the Request for Proposal requirements.

Any revisions to the Request for Proposals will be issued and distributed as addenda. Proposers are encouraged to submit any questions or items for clarification in writing to the above email address. Proposers are specifically directed not to contact any City personnel for meetings, conferences, or technical discussions related to this Request for Proposals. Failure to adhere to this policy may be grounds for rejection of proposals.

In an effort to encourage local businesses to provide goods and services to the City, Council has enacted a local vendor preference policy. The local preference will apply to any b usiness that has a business address within Tulare County for a minimum of six months. A Post Office Box will not be accepted as a business address. The City reserves the right to request proof of Tulare County address. Five (5) points (Local Vendor Preference Points) will be given to any Proposer who has a business in Tulare County for the past six months.

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B. RFP/Agreement Schedule

Event Date of Event
RFP Available to the public .................................................................................... October 10, 2025 Informational Proposal Conference @ 10:00 a.m. ................................................. October 23, 2025 Deadline for written questions ................................................................................ October 28, 2025 RFP due at 3:00 pm at 707 W Acequia.............................................................. November 13, 2025 Short list established and vendors notified ................................................................................. TBD Interviews/Presentations with short-listed vendors (if required) ................................................. TBD Award of Contract @ City Council Meeting ................................................................................ .TBD Contract Begins ........................................................................................................................... TBD

Italicized items and dates are at the City’s option. The City reserves the right to award contract solely on the basis of proposal content.

III.

SCOPE OF SERVICES

A. General Requirements

1. The private contract analytical laboratory must have the capability to analyze wastewater, water, bio-solids and soil samples as listed in the Proposal Fees Form, Attachment E of this RFP document.

2. As most of the analyses performed will be for environmental regulatory purposes, the private contract analytical laboratory must be familiar with and have extensive experience in EPA approved methods of analyses of water, wastewater, biosolids, and any additional samples submitted for analyses.

3. The private contract laboratory must have the capability to provide all services and analyses listed in the Proposal Fees Form and Scope of Services.

4. The private contract laboratory must have the ability to accurately and effectively execute all activities as listed in the Proposal Fees Form and Scope of Services within the specified time frames.

5. Services and Analyses listed in the Proposal Fees Form is the best estimate of analyses performed and services required of the contract laboratory. These estimates are based upon prior experience and may not reflect the contract's actual request for analyses. The City reserves the right to request more or fewer analyses.

6. If an analysis is not listed in the Proposal Fees Form, the City may request the analysis to be performed in the future.

7. The City reserves and shall have the right to make such changes to the work as may be necessary to complete the work originally intended in an acceptable manner. The work in the contract may increase or decrease the contract quantities and/or total contract cost.

8. As per section H, paragraph 15 of the Waste Discharge Requirement (WDR) Order R5- 2018-0046, all technical reports and work plans required herein that involve planning, investigation, evaluation or design or other work requiring interpretation and proper application of engineering or geologic sciences, shall be prepared by or under the direction of persons registered to practice in California pursuant to Business and Professional Code 6735, 7835, and 7835. 1. As required by these laws, completed technical reports and work plans must bear the signature and seal of the registered professionals in a manner such that all work can be clearly attributed to the professional responsible for the work.

9. A Quality Assurance-Quality Control (QAQC) program must be instituted by the contract laboratory.

A manual containing the steps followed in this program must be kept in the laboratory. The QAQC program must conform to EPA guidelines or procedures approved by Central Regional Water Quality Control Board (CRWQCB).

10. All records pertaining to sampling and analyses shall be maintained a minimum of three (3) years.

11. All analyses shall be accompanied by a Chain of Custody. The City of Visalia will provide a chain of custody for samples being performed on site and sent into the contract laboratory for analyses. If a sample is being sent to another location for specialty testing, it must be accompanied by the chain of custody.

12. The contract laboratory is to ensure that the sampling and analyses performed is in compliance with 115

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the City of Visalia WDR order number R5-2018-0046, see Attachment A.

13. The contract laboratory is to ensure that the sampling and analyses performed is in compliance with the Division of Drinking Water; permit number WQ2016 -0068-R5-006. This permit can be provided upon request.

B. Analytical Result Reports

1. Analytical result reports shall contain, at a minimum, the items as listed below. The format should be similar to the example as shown in Attachment B.
a. Printed on corporate letterhead
b. Date sampled
c. Date received
d. Date prepared
e. Date analyzed
f. Date of Report
g. Sample Identification
h. Contract Laboratory Sample ID
i. Constituents and Analytical Results
j. Concentration units
k. Method Detection Limit (MDL)
l. Reporting Level (RL)
m. Methodology Reference
n. Name of Analyst
o. Name of reviewer
p. Signature of person authorizing report
q. Copy of completed chain of custody report
r. All quality assurance and quality control data
 Matrix Spikes
 Matrix Spikes and duplicates
 Sample Spikes
 Blanks
 Replicates
 Upper and Lower Confidence limits
s. Final reports may be delivered as the original hard copy or emailed. Technical or specialty reports will need to be in hard copy and pdf format.

2. Unless otherwise specified in the request, all metals shall be reported as total metals.

C. Required Detection Limits and Reporting Requirements

1. Sample results less than the reportable limit (RL), but greater than or equal to the contract laboratory's method detection limit (MDL), shall be reported as Detected, but Not Quantified (DNQ).

For purposes of data collection, the contract laboratory shall write the estimated chemical concentration next to DNQ as well as the words "Estimated Concentration", (may be shortened to "Est Cone"). The contract laboratory may, if such information is available, include numerical estimates of the data quality for the reported result. Numerical estimates of data quality may be percent accuracy (+/- a percentage of the reported value), numerical ranges (low to high) or any other means considered appropriate by the laboratory. The reporting (RL) limit and method detection limit (MDL) must be displayed on all reports of analyses. Method detection limits development procedures must follow the procedures as specified in 40 CFR 136.

2. Sample results less than the contract laboratory's MD L shall be reported as "Not Detected", or ND.

The MDL and RL must be the minimum level as identified in 40 CFR 136 and approved methods for each analyte.

3. Contract laboratory is to establish calibration standards so the reportable limit (RL) value (or its equivalent if there is differential treatment of samples relative to calibration standards) is the lowest calibration standard. At no time is analytical data to be derived from extrapolation beyond the lowest point of the calibration curve.

4. In addition to details as specified in WDR Order# R5-2018-0046, C.3, ATTACHMETN F STANDARD 116

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PROVISIONS, monitoring information shall include the Method Detection Limit (MDL) and Reporting Limit (RL) or Practical Quantitative Limit (PQL). If the regulatory limit for a given constituent is less than the RL (or PQL) then an analytical results for that constituent that are below the RL (PQL) but above the MDL shall be reported and flagged as estimated.

5. The contract laboratory must follow the guidelines as established in 40 CFR 136, in relation to using sufficiently sensitive test method for permit applications and reporting.

6. It is the responsibility of the contract laboratory to comply with regulatory requirements as identified in 40 CFR 136 in correlation with developing method detection limits and meeting the lower reporting limits for all analytes submitted for analyses.

D. Annual and Seasonal Sampling and Analyses Events

1. Groundwater Monitoring
a. The City's groundwater monitoring network consists of 18 monitoring wells. Sampling is to be done in April and October.
b. The work to be performed consists of semi-annual groundwater sampling, laboratory analysis and reporting, in accordance with the City of Visalia's Waste Discharge Requirements (Order No. R5-2018-0046, ATTACHMENT A ) administrated by the Regional Water Quality Control Board.
c. As per the Monitoring and Reporting Program of WDR order R5-2018-0046, page four and five, Groundwater Monitoring Section, the following standard operating procedures (SOP's) are to be adhered to.
 Depth to groundwater is to be measured at each well, prior to collecting samples. The units will be measured in feet below ground surface, to the nearest tenth of a foot.  The groundwater elevation shall be measured to the nearest tenth of a foot above mean sea level.
 Each well shall be adequately purged to remove water that has been standing within the well screen and casing that may not be chemically representative of formation water.  Ground water monitoring well samples must be filtered. If field filtering is not feasible, samples shall be collected in unpreserved containers and submitted to the laboratory within 24 hours with a request (documented on the chain of custody form), to immediately filter, then preserve sample.
 Sampling equipment is to be cleaned prior to purging and sampling each monitoring well.
 Groundwater samples are to be transported to the contract laboratory under a chain of custody for analysis.
d. Reports are to be provided in hard copy format and pdf format. Reports are to include the following minimum requirements:
e. Groundwater Reports are to include at the minimum, and follow the formatting as the example, Attachment C.
 Title Page
 Table of Contents
 Introduction
 Geology Background
 Description of Groundwater Monitoring Well Network
 Summary of Field Activities
 Summary of Groundwater Levels
 Summary of Groundwater Quality
 Conclusions and Recommendations
 Signatures
 As required by section H, Paragraph 15 of WDR order R5 -2018-0046, this technical report must be signed and sealed by the registered professional.  Attachments to report shall include:
o Copies of chains of custody
o Field reports for monitoring well sampling
o Standard Operating Procedures (SOPS) for sampling, equipment 117

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decontamination, and laboratory QA/QC.
o All analytical results of groundwater monitoring for the current event. o For each monitoring well, a table showing constituent concentrations for at least two (2) previous years, through the current event. o A scaled groundwater contour map based on groundwater elevation for the current event. The map shall show the gradient and direction of the groundwater flow under and around the facility and or effluent deposit areas.

The map shall include the locations of the monitoring wells and the wastewater water discharge areas.
f. Note that some wells may be dry at time of sampling.

2. Priority pollutants shall be analyzed according to methods as specified in 40 CFR 136. The MDL and RL calculation shall be performed according to procedures as identified in 40C CFR 136. The contract laboratory is res ponsible for ensuring that the regulatory requirements are met for the method detection and reporting limit requirements. Priority Pollutants are typically sampled annually, but may be increased if the need arises.

3. Industrial Seasonal Compliance Monitoring shall be analyzed according to methods as specified in 40 CFR 136. The MDL and RL calculation shall be performed according to procedures as identified in 40C CFR 136. The contract laboratory is responsible for ensuring that the regulatory requirements are met for the method detection and reporting limit requirements. The method detection limit and reporting limit is to always be printed next to the results.

4. Biosolids Sampling and Analyses
a. Biosolids are sampled six (6) times a year. The frequency of samplin g is dependent upon the amount of biosolids produced. The number of sampling events may vary from year to year, or it could remain the same.
b. Monitoring and analyses shall be conducted using the methods in "Test Methods for Evaluating Solid Waste, Physical/Chemical Methods (SW-846) and updates thereto as required in the title 40 CFR 503.8 (b) (4).
c. Biosolid Reports are to contain the below items at a minimum and are to have a similar format to the example in Attachment D.
 Cover Letter
 Project Summary
 Summary of Field Methods and Observations
 Summary of Laboratory Analytical Results
 Summary of Limitations
 Map of the facility and Biosolids storage location
 Sample Location Map
 Data Tables indicating the measurement and description of the sampling locations  Data Table summarizing all of the sample sites results.  Attachment of the analytical results.
d. All analyses shall be made in accordance with the latest edition of: (1) Methods for Organic Chemical Analysis of Municipal and Industrial Wastewater (EPA 600 Series) a nd (2) Test Methods for Evaluating Solid Waste (SW 846-latest edition). The test method may be modified subject to application and approval of alternate test procedures under the Code of Federal Regulations (40 CFR 136).

5. Stormwater Monitoring
a. Stormwater samples during 4 Qualifying Storm Events (QSEs) shall be taken annually from 5 sites at the Corp Yard located at 335 N. Cain St.
b. Monitoring will be performed in accordance with the City’s NPDES General Permit (ATTACHMENT G 2014-0057-DWQ)

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E. Billing/Invoicing Requirements

1. Invoices will be submitted on a weekly basis in itemized detail, in one total invoice. The invoice will contain the following:
a. Date of Analysis/Analyses/Service
b. Quantity of Analyses/Hours /etc. Performed
c. Analysis/Description (Analysis and Chain of Custody Number)/Service d. Unit Cost
e. Extended Cost
f. Invoice Total

F. Quality Assurance/Quality Control (QA/QC)

1. The laboratory that is awarded the contract must provide a copy of their current Quality Control Manual to the City of Visalia as a condition of the contract. Submittal of Quality Control Manuals for all subcontract laboratories is also required.

2. QA/QC reports are to be provided with each result packet.

G. Analytical Methods Required

1. The analytical methods identified in Section 40, paragraph 136 of the Code of Federal Regulations (40 CFR 136) must be used for all wastewater sample analyses. The analytical method for each analysis and the time of analysis are to be reported on the same page as the analytical result. Quality control sample data must be included for all samples.

2. All other analyses shall be analyzed by appropriate EPA approved methodology.

3. Method or procedure blanks must be analyzed at a minimum of once for each set of samples submitted by the City of Visalia to determine that ambient contamination does not exceed Method Detection Limit (MDL). At a minimum, there must be at least one blank for every twenty (20) samples, regardless of the batch size.

4. Matrix spike and/or matrix spike duplicates shall be analyzed at least onc e with every set of samples submitted by the City of Visalia. The contract laboratory shall follow spiking guidelines as specified in each EPA or 40 CFR 136 approved methodology for the analyte(s) requested.

5. Holding times for each analyte will be observed.

6. As per monitoring and reporting program R 5-2018-0046, all samples shall be representative of the volume and nature of the discharge or matrix sample. All analyses shall be performed in accordance with standard provisions and reporting requirements for Was te Discharge Regulations, March 1991 edition.

7. Analytical procedures shall comply with the methods and holding times specified in the following:

Methods for Organic Chemical Analysis of Municipal and Industrial Wastewater (EPA), Test Methods for Evaluating Solid Waste (EPA), Methods for Chemical Analysis of Water and Wastes (EPA), Methods For Determination of Inorganic Substances in Environmental Samples (EPA) , Standard Methods for the Examination of Water and Wastewater (APHA/AWWA/WEF), Soil, Plant, and Wat er Reference Methods for the Western Region (WREP), and Code of Federal regulations, 40 CFR 136.

Approved editions shall be those that are in use by the US EPA or the California Department of Public Health Environmental Accreditation Program (ELAP). It is the responsibility of the contract laboratory to ensure all sampling and analyses methods and practices that are performed by the contract laboratory personnel are in compliance with all regulatory requirements.

H. Sample Results Return Time

1. Completed written reports of sample analyses must be received by the City of Visalia within 15 working days after the sample is delivered to the laboratory. If subcontract laboratories are utilized then the completed written reports of those sampled analyses must be received by the City of Visalia within 20 working days after the sample is delivered to the laboratory.

2. Unanticipated delays or problems with sample analyses shall be reported to the City of Visalia at the earliest possible opportunity.

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I. Certification Documentation Requirements

1. Documentation of the State of California Environmental Laboratory Accreditation Program (ELAP) Certification is required in the form of a copy of the ELAP Permit for the private contract laboratory and each subcontracted laboratory. Specifically documentation of each accredited field of testing is required. National Environmental Laboratory Accreditation Conference (NELAC) certification is desirable.

2. As part of a Quality Assurance Program conducted by the US EPA and the State of Calif ornia, all major permittees under NPDES and Waste Discharge Requirement (WDR) Permits, including the City of Visalia, must participate in performance evaluation studies. Contract laboratories must also participate in these studies. Any performance evaluati on rating of not acceptable for the analyses of these samples by the contract laboratory may invalidate the remainder of the contract. It will also prohibit bids on future contracts until the matter is resolved to the satisfaction of all regulatory authorities.

3. The contract laboratory shall be certified to perform chemical, bacteriological, and bioassay analysis, or other such analyses by the State Department of Health Services.

J. Courier Service Required

1. To ensure that sample holding times are not exceeded, the awarded Contractor must provide for a daily courier service to transport samples from the Visalia Water Reclamation Facility at 7579 Ave 288, Visalia CA 93277 to the contract laboratory. The courier must arrive Monday through Friday no earlier than 11:00 am and no later than 2:00 p.m., and on Saturday and Sunday no later than 11:00 am. The resampling of samples due to holding time being exceeded because a courier did not arrive on time is not acceptable. In some instances involving industrial wastewate r compliance and process control troubleshooting, advance notification prior to the sample date by the City of Visalia is not possible. Please provide a cost for a daily courier service on the Proposal Fees Form.

2. Contract lab will provide all equipment nec essary for the preservation of samples in accordance with proper sample preservation guidelines. The contract laboratory will provide the courier with an ice chest and ice to maintain the samples at the prescribed temperature while in transit.

K. Geographical Location Requirements

1. Due to the regulatory requirements for samples holding times and environmental conditions required for proper sample preservation, laboratories are required to be within a 75 -mile radius of the Water Reclamation Facility. The mailing/shipping of samples to a contract laboratory is not acceptable.

Based on the City of Visalia's experience, the consistent maintenance of allowable temperature ranges (sample preservation) does not occur, particularly during summer months.

L. Subcontracting Work-Limitations and Requirements

1. The private contract laboratory shall not subcontract or otherwise assign any portion of the work to be performed under this Agreement without the prior written approval of the City. In no event shall the private contract laboratory subcontract work in excess of 25% of the contract amount, excluding specialized services. Specialized services are those items not ordinarily furnished by a consultant performing the particular type of project.

M. Onsite Contract Laboratory Technician

1. The contract laboratory will provide an on-site laboratory technician. Please provide an hourly rate on the Proposal Fees Form indicating the hourly rate. Hourly rate to include the performance of the onsite analyses and work tasks as identified below.
a. The contract laboratory technician who is assigned to be onsite at the City of Visalia WRF will need to complete the following onsite sampling and analyses. This is a sample of duties that are required, but more duties may be assigned as necessary.  Technician will be onsite from 7:30 am to 11:00 am, Monday through Friday. o Holidays and Weekends City Staff will perform the analyses. o City staff will perform the analyses on any holiday recognized by the contract laboratory, but not recognized by the City.
o The cost of the analyses performed onsite by the contract laboratory technician will be included in the hourly rate, and not charged separately. 120

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 Sampling Required
o Influent and Effluent Grab Samples for pH
 Analyses Performed On-site
o Influent/Effluent: COD, pH-Daily
o Digesters (7): pH, Volatile Acids, Alkalinity-Weekly
o Structure A:Total Suspended Solids, COD-Daily
o Aeration Basins (4): Total Suspended Solids, Total Volatile Solids-Daily o Return Solids: Total Suspended Solids, Total Volatile Solids Daily  Data Entry and Other Duties
o Results for all analyses are to be recorded into the software database HACH WIMS, at a time as specified by project manager.
o Lab technician is required to complete the chain of custodies and all other related tasks in the preparation of samples to be analyzed or picked up by the contract laboratory courier.
o The laboratory technician is responsible for maintainin g the laboratory and sampling equipment in clean working order.
o Maintain adequate chemical, reagent, and media inventories.

N. Laboratory Equipment

1. Laboratory equipment will be provided by the City of Visalia for those analyses performed on -site at the Water Reclamation Facility. Repairs and replacements of laboratory equipment are the City’s responsibility, unless damage or failure is caused by neglect or misuse by the on -site contract laboratory analyst. It is the responsibility of the contract laboratory t o maintain equipment in proper working order. It is the responsibility of the contract laboratory to notify the City immediately if a piece of equipment does not meet the required standards. Contract laboratory is responsible for calibrating and maintaining calibration records of City-owned equipment used by contract laboratory.

2. The contract laboratory is to maintain all records pertaining to the calibration and maintenance of equipment that is owned by the contract laboratory and used in the analyses for the City.

O. Chemicals, Reagents, Solutions, Consumable Materials, Calibration Standards

1. Chemicals, solutions, consumable materials, calibration standards, sampling bottles and any other materials required in the performance of the analyses listed in /Proposal Fees Form, Attachment E of this RFP, will be provided by the contract laboratory. It is the contract laboratory's sole responsibility to ensure the laboratory solutions and standards are not expired and are the appropriate standards according to the app roved analytical methods for the analyses being performed. All chemicals, reagents, calibration standards, media, and consumable materials will be provided by the contract laboratory for the analyses performed on site by their technician.

2. The City of Visalia will provide the chemicals, solutions, consumable materials, calibration standards used in the analyses performed by City Staff.

3. The City of Visalia will provide the detergent used in the dishwasher located onsite at the Water Reclamation Facility.

4. The contract laboratory will supply acceptable sample containers, preservatives, and labels.

5. The City of Visalia will supply the chain of custody forms.

6. Travel and field blanks will be provided by the contract laboratory as required. They will be invoiced at the same prices as samples to be tested.

P. City Responsibilities

1. Compensate the consultant as provided in the contract agreement.

2. Provide a "City Representative", who will represent the City and who will work with the consultant in carrying out the provisions of the RFP. The Consultant shall communicate with the City representative who will provide the following services:
a. Examine documents submitted to the City by the Consultant and render timely decisions pertaining thereto.
b. Give reasonably prompt consideration to all matters submitted by the Consultant for approval to the end that there will be no substantial delays in the Consultant's program of work. 121

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c. Process invoices submitted by Consultant
d. Provide consultant with surveys, maps and other documentation, if available and necessary for completion of Consultant’s work.
e. Provide consultant with topographic survey information for the project area. f. Act as coordinator between Consultant and other City representatives. g. Exhibit of available right-of way for the project.
h. City standard template of “specifications”

IV.

PROPOSAL CONTENT AND FORMAT REQUIREMENTS

The following are proposal requirements. Respondents are requested to organize their proposal into sections with tabs corresponding to the listed selection criteria as follows. You must answer the following questions in the same sequence as below. A screening committee will evaluate the completeness of the response to the RFP.

A. General Information
 Firm name, address, telephone number, and email address.

 Account Representative or other person to contact for clarification of any item contained in the proposal.

Include telephone number, and email address if different from above.

 Specify type of organization (individual, partnership or corporation) and if applicable indicate whether you are:

a. Small Business.
b. Disadvantaged Business.
c. Minority and/or Women-Owned Business.

 Personnel of the Proposer’s Firm must be identified in the proposal with their background and the firm must give assurances of continuity of its personnel. A contact person needs to be identified.

 Provide your Department of Industrial Relations Registration Number.

 Provide surety information for all sureties – General and Automobile Liability, E/O and Worker’s Compensation.

 References and Referrals

B. Proposed Project Approach
Summarize your approach and understanding of the project and any special considerations of which the City of Visalia should be aware. Indicate clearly, the levels of participation you will expect from City of Visalia staff in the fulfillment of the contract. The contents of this section shall be determined by the proposer, but should demonstrate an understanding of the special characteristics of the project.

This section shall outline the proposed approach to the project. This approach or scope of work shall consist of:
 Phase
 Objective(s)
 Task(s) and brief description
 Work products
 Meeting(s)
Exceptions to the requirements of the RFP should be clearly delineated in this section.

In addition, you are invited to include a maximum of two (2) pages of information not included, nor requested in this RFP, if you feel it may be useful and applicable to this project.

The information in this section will aid the City in the refinement of the scope of work during contract negotiations. 122

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C. Staff Qualifications and Related Experience

1. Staff Qualifications and Experience
This section should demonstrate the qualifications of all professional personnel to be assigned to this project by providing resumes/experience summaries describing their education, credentials, related experience and their proposed roles for this contract. Note: Consultant may not substitute any member of the project team without prior written approval of the City.

If your firm intends to subcontract any of the services required under this RFP it should be discussed in this section. Detailed information for each subcontractor must be provided. Note: No work may be subcontracted, nor assigned, without prior written approval of the City of Visalia.

2. Related Experience
Include descriptive information concerning the experience of the firm. Include information about previous projects that might be comparable, including the size and type of projects and the scope of services provided. Provide references for the three (3) most comparable projects for which your firm has provided, or currently is providing, similar services. The City is especially interest ed in your firm's experience in analytical lab services. Contractor must have at least five (5) years of experience performing analytical lab services in partnership with a wastewater treatment facility and industrial monitoring program.

List the projects in reverse chronological order and provide the following information for each project:

Indicate for each of these projects:

 Name of project and project location
 Brief description (type of construction, functional components, special design considerations)  Name of owner
 Name of owner's contact person and telephone number (contact person, who, at the time of RFP submittal, will be employed by the owner)
 Your firm's specific involvement
 Actual cost vs. cost estimate
 Status of completion

D. Proposed Fee Structure and Schedules
The Proposed Fee Structure and Schedule shall be provided under separate, sealed cover as a part of the RFP submittal.

Provide proposed fees and cost information and recommend a budget plan for all services to be provided in the following format:

 Proposers should review the requirements of this RFP and address all services in this fee schedule (See Attachment E, Proposal Fees Form) that might reasonably be expected to support the project. Indicate how the City will be invoiced for services, i.e., unit or hourly costs. This information should be detailed and broken down by type of service and units of work or other applicable measure (for example, staff hours at a certain rate). Proposers should endeavor to provide a comp rehensive, fee schedule, as the City will not include compensation in the contract for items not addressed.

 Include a total cost to provide services, based on the consultant’s fee schedule and the scope of work as outlined in this RFP. This cost will be used as a basis for negotiations.

The fee proposal submitted under separate, sealed cover, along with the proposed project approach, will be used as a basis for any contract negotiations. The actual scope of services and fees included in the contract may be negotiated and may vary to satisfy the City’s actual needs. 123

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E. Conflict of Interest
 Disclose any financial, business or other relationship with the City or any member of the City staff that may have an impact on the outcome of the project.

 List current clients who may have a financial interest in the outcome of the project

CONSULTANT SELECTION PROCEDURE

Selection of the successful proposal shall be generally based on the information provided by the Consultant in response to the Request for Proposals and any subsequent interviews that may be conducted. Consultant interviews will be held solely at the option and discretion of the City of Visalia.

The process for selection shall occur in the following sequence:

 Review Proposals
 Establish a “short list” of three or more firms
 Interview “short-listed” firms (at the option and discretion of the City)  Identify best qualified firm
 Determine which, if any, alternates will be selected, and negotiate a fee  Award contract

A project Selection Committee, as deemed necessary, will be formed to evaluate the proposals and to make recommendation to the Visalia City Counc il. This committee may consist of representatives of the user department, members of the community, members of the Council and Administrative Services Department, or may include a representat ive knowledgeable in analytical lab services from outside of the community.

Composition and creation of this committee, should one be formed, is at the sole discretion of the City. Names of the Committee members, should one be formed, will not be released prior to the time for interviews.

The Committee will review the proposals for format to ensure conformance with the requirements of the RFP and may select finalists to interview with the Committee as a part of the Committee's evaluation process. The City does not guarantee that an intervie w will take place, thus reserving the right to select a consultant based solely on the information provided in the proposals received in response to the RFP. Should an interview take place, the key personnel responsible for fulfilling the requirements of t he project shall be required to be present for the interview.

A. Criteria & Weight of Criteria
The Committee will address the following criteria in evaluation of proposals in order to gauge the ability of a consultant to perform the contract as specified. The same general criteria will be used to judge both the proposal and the presentation, should the City choose to conduct interviews with short-listed firms.

Additionally, 5 points (Local Vendor Preference Points) will be given to any Proposer who has a business address in Tulare County for the past six months (see Section II, Instructions).

Criteria Explanation Weight/Points
Merit of Proposals Submittal /
Presentation
 Proposals submittal thoroughness 15
Knowledge and Expertise of
Personnel/Firm
 Capability of personnel
 Firm qualifications
 Adequacy of Staff to perform the work

40 Understanding of Project  Knowledge of project, requirements 20 Record of Past Performance  References 20
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 Ability to work effectively with City staff, other public agencies, and related parties.
 Proposers ability to provide continuity of service
Local Vendor Preference  Proposers with a Tulare County Business address as specified in Section II 5

Prior to the award of contract, the City must be assured that the proposer selected has all of the resources required to successfully perform under the contract. This includes, but is not limited to, personnel with the skills required, equipment/materials and financial resources sufficient to provide services called for under this contract. If, during the evaluation process, the City is unable to assure itself of the proposer’s ability to perform under the contract, if awarded, the City has the option of requesting from the proposer, any information that the City deems necessary to determine the proposer’s capabilities. If such information is required, the proposer will be notified and will be permitted seven (7) working days to submit the requested information.

B. Background Check
The City reserves the right to conduct a background inquiry of each proposer which may include the collection of appropriate criminal history information, contractual and business associations and practices, employment histories and reputation in the business community. By submitting a proposal to the City, the proposer consents to such an inquiry and agrees to make available to the City such books and records as the City deems necessary to conduct the inquiry.

C. Award of Contract
The successful firm will be required to execute a contract with the C ity of Visalia. A Draft Agreement has been included in this RFP to alert proposers to the provisions generally found in City contracts. The Draft Agreement may be altered from the enclosed form at the discretion of the City and without notice to consultant prior to award of contract. The City does not guarantee that the Final Agreement will duplicate the enclosed Draft Agreement.

VI.

GENERAL CONDITIONS
A. Important Notice
The City of Visalia will not be responsible for oral interpretations given by any City emp loyee, representative, or others. Proposers are cautioned that any statements made that materially change any portion of the proposal documents shall not be relied upon unless subsequently ratified by a formal written amendment to the proposal document. The issuance of a written addendum is the only official method whereby interpretation, clarification, or additional information can be given. If any addenda are issued to this Request for Proposals, the City will attempt to notify all prospective vendors who have secured same. However, it will be the responsibility of each vendor, prior to submitting their proposal, to contact the Purchasing Division, located at 707 W. Acequia, Visalia, CA 93291, (559) 713 -4334 to determine if adden dums were issued and to make such addend um a part of the proposal.

B. Contracting Agency
The contract resulting from this Request for Proposals will be administered by the City of Visalia Finance Department, Purchasing Division.

C. Legal Responsibilities
All proposals must be submitted, filed, made, and executed in accordance with State of California and Federal laws relating to proposals for contracts of this nature whether the same or expressly referred to herein or not. By submitting a proposal, Consultant certifies that he or she will comply with all Federal laws and requirements, including but not limited to Equal Employment Opportunity, Disadvantaged Business Enterprise, Labor Protection and other laws and regulations applicable to contracts utilizing Federal funds.

D. Permits and Licenses

1. Business Tax Certificate
Possession of a City of Visalia Business Tax Certificate is not required to submit a proposal in response to this invitation. However, Consultant shall be required to possess, at his/her own expens e, a valid 125

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and current City of Visalia Business Tax Certificate, prior to commencing work. Fee is based on gross receipts for all business transactions in the City of Visalia. For additional information, contact the City of Visalia at (559) 713-4326.

2. Professional License
Consultant is to be licensed in accordance with the California Business and Professions Code and is to possess current professional registration and be licensed to perform work in the State of California.

3. Permits
Consultant shall be requi red to obtain and maintain at his/her own expense, any and all permits, licenses and certifications issued by any federal, state or local governmental agency, pertaining to, and necessary for providing the services required in this Request for Proposals.

E. Insurance

Indemnification and Insurance
As respects acts, errors, or omissions in the performance of services, CONTRACTOR agrees to indemnify and hold harmless CITY, its elected and appointed officers, employees, and CITY designated volunteers from and against any and all claims, demands, losses, defense costs, liability or consequential damages arising directly out of CONTRACTOR’s negligent acts, errors or omissions in the performance of his/her services under the terms of this Agreement; except to the extent those arise out of the negligence of CITY.

CITY agrees to indemnify and hold harmless CONTRACTOR, its officers, employees, and designated volunteers from and against any and all losses, defense costs, liability or consequential damages to the extent arising out of CITY’S negligent acts, errors or omissions in the performance of this Agreement.

As respects all acts or omissions which do not arise directly out of the performance of services, including but not limited to those acts or omissions normally covered by general and automobile liability insurance, CONTRACTOR agrees to indemnify, defend (at CITY’s option), and hold harmless CITY, its elected and appointed officers, agents, employees, representatives, and volunteers from and against any and all claims, demands, defense costs, liability, or consequential damages of any kind or nature arising out of or in connection with CONTRACTOR’s (or CONTRACTOR’s subcontractors, if any) performance or failure to perform, under the terms of this Agreement; except to the extent those which arise out of the negligence of CITY.

Without limiting CITY’s right to indemnification, it is agreed that CONTRACTOR shall secure prior to commencing any activities under this Agreement, and maintain during the term of this Agre ement, insurance coverage as follows:

 Workers’ Compensation insurance as required by California statutes.

 Commercial general liability insurance with a combined single limit of not less than One Million Dollars ($1,000,000) per occurrence. Such insuran ce shall include coverage for Pre mises and Operations, Contractual Liability, Personal Injury Liability, Products and Completed Operations Liability, Broad Form Property Damage (if applicable), Independent Contractor’s Liability (if applicable).

 Professional Liability insurance coverage, in an amount not less than One Million Dollars ($1,000,000).

 Comprehensive Automobile Liability coverage with a combined single limit of not less than One Million Dollars ($1,000,000) per occurrence. Such insurance shall include coverage for owned, hired, and non- owned automobiles and shall be provided by a business automobile policy.

Each insurance policy required by this Agreement shall contain the following clause:

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“This insurance shall not be canceled, limi ted in scope or coverage, or non -renewed until after thirty (30) days prior written notice has been given to the City Clerk, City of Visalia, 707 W. Acequia, Visalia, CA 93291, with the exception of cancellation for non-payment of premium, in which case ten (10) days’ notice shall be given”

In addition, the Commercial general liability and comprehensive automobile liability policies required by this Agreement shall contain the following clauses:

“It is agreed that any insurance maintained by the City of V isalia shall apply in excess of and not contribute with insurance provided by this policy.”

The successful bidder shall maintain the insurance for the life of the contract. Endorsements are to be received and approved by the City before work commences. Should contractor cease to have insurance as required during any time, all work by contractor pursuant to this agreement shall cease until insurance acceptable to the City is provided.

VII.

EXAMINATION OF CONTRACT REQUIREMENTS AND ACCEPTANCE

OF PROPOSAL CONTENT

Before submitting a proposal, proposer’s must satisfy themselves by personal examination of the proposal requirements and other contract documents, and by any other means as they may believe necessary, as to the actual conditions, requirements, and difficu lties under which the work must be performed and to verify any representations made by the City of Visalia, upon which the offerer will rely.

The submission of a proposal shall be considered conclusive evidence that the proposer has carefully investigated all conditions that affect, or may at some future date affect the performance of services covered by this solicitation, and is satisfied as to the character, quality, and quantities of work to be performed and as to the requirements of the proposal. Submission of a proposal shall also be evidence that the proposer is familiar with directives that in any way affect prosecution of the work or persons engaged or employed in the work.

No proposer shall at any time after submission of a proposal make any claim or assertion that there was any misunderstanding or lack of information regarding the nature or amount of work necessary for satisfactory performance under the contract. If the proposer receives an award as a result of this Request for Proposals, failure to have made such investigations and examinations will in no way relieve the proposer from its obligations to comply in every detail with all provisions and requirements of the contract documents, nor will a plea of ignorance of such conditions and requirements be accepted as a basis for claim whatsoever by the proposer for additional compensation. Any errors, omissions, or discrepancies found in the specifications or other contract documents shall be called to the attention of the City and clarified prior to the submission of proposals.

Should the proposer feel there has been a supplemental or oral modification, it shall be his responsibility to verify said modification in writing prior to submission of the proposal.

The contents of the proposal of the su ccessful proposer shall become contractual obligations if procurement action ensues. Failure to accept these obligations in a contractual agreement shall result in cancellation of award.

A. WITHDRAWAL OF PROPOSALS
Any proposal may be withdrawn at any time prior to the time fixed in the public notice for the receipt of proposals, only by written request for the withdrawal of the proposal filed with the Purchasing Division. The request shall be executed by the proposer or his duly authorized representative. The withdrawal of a proposal does not prejudice the right of the proposer to file a new proposal. No proposal may be withdrawn after the time fixed in the public notice for the receipt of proposals.
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B. REJECTION OF PROPOSALS
Failure to meet the requirements of the RFP may be cause for rejection of the proposal. The City may reject the proposal if it is deemed incomplete, contains irregularities of any kind or is offered conditionally. The City reserves the right to reject any and all proposals without cause.

The proposal is to be prepared in such a way as to provide a straightforward, concise delineation of the information requested. Proposals which contain false or misleading statements, or which do not support an att ribute or condition claimed by the proposer, may be cause for rejection of the proposal. If, in the opinion of the City, such information was intended to mislead the City in its evaluation of the proposal, it will be cause for rejection of the proposal.

C. EVALUATION/AWARD OF CONTRACT
Evaluation and selection of proposals will be based on the information called for in this RFP. Brochures or other promotional presentations beyond that sufficient to submit a complete and effective proposal are not desired.

Elaborate artwork, expensive paper or binders, and expensive visuals are not necessary.

Proposals will be evaluated by a Selection Committee. This committee may consist of representatives of the user department, members of the community, the Public Works Depa rtment, and may include a representative knowledgeable in analytical lab services from outside of the community. In connection with its evaluation, the City may, at its option, invite one or more proposers to make an oral presentation to the Selection Committee. During these interviews, the proposers will be allowed to present such evidence as may be appropriate in order that the Committee can correctly analyze all materials and documentation submitted as a part of the proposals.

The award, if made, will b e made within ninety (90) days from proposal closing date. Proposer agrees and so stipulates in submitting this proposal, as though stated therein, and in any subsequent award of contract that:

1. Proposer is an independent contractor, not an employee, agent, or officer of the City.

2. Contract, should it be awarded, shall be interpreted, construed, and given effect in all respects according to the laws of the State of California.

3. Should proposer be awarded contract, proposer shall not assign contract, or any part thereof, or any moneys due or to become due thereunder, without prior consent of the City.

4. Proposer shall indemnify and hold harmless the City, its officers, officials, employees, and agents from and against all claims, damages, losses, and expenses caused in whole or in part by any negligent act or omission of the proposer, its consultants, subcontractor , anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, except where caused by the active negligence, sole negligence, or willful misconduct by the City.

5. Proposer shall hold the City harmless from liability of any nature or kind, including cost and expenses for infringement or use of any copyright ed composition, secret process, patented or unpatented invention, article or appliance furnished or used in connection with the contract.

6. Proposer warrants that no gratuities, in the form of gifts, entertainment, or otherwise, were offered or given by the proposer, to any officer or employee of the City with a view toward securing the contract or securing favorable treatment with respect to any determination concerning the performance of the contract. For breach or violation of this warranty, the City shall have the right to terminate the contract, either in whole or in part. The rights and remedies of the City provided in this clause shall not be exclusive, and are in addition to any other rights and remedies provided by law or under the contract.

D. PROPOSAL PRICING GUIDELINES
Proposer shall provide proposed fees and cost information as a part of this Request for Proposals. Proposed fees shall be submitted under separate, sealed cover.
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E. ASSIGNMENT OF CONTRACT
No assignment by the vendor of the contract or an y part hereof, or of funds to be received there under, will be binding upon the City unless such assignment had prior written approval and consent of the City. In the event the City gives such consent, the terms and conditions of the agreement shall apply to, and bind the party or parties to whom such work is assigned, sublet or transferred.

F. RIGHT TO REQUIRE PERFORMANCE
The failure of the City at any time to require performance by the proposer of any provisions hereof shall in no way affect the right of th e City thereafter to enforce the same. Nor shall waiver by the City of any breach of any provision hereof be taken or held to be waiver of any succeeding breach of such provision or as a waiver of any provision itself.

G. ETHICS IN PUBLIC CONTRACTING
Each proposer, by submitting a proposal, certifies that it is not a party to any collusive action or any action that may be in violation of the Sherman Antitrust Act by submitting a proposal, the proposer certifies that its proposal was made without fraud; that it has not offered or received any kickbacks or inducements from any other proposer in connection with the request for proposal; and that it has not conferred on any public employee, public member or public official having responsibility for this procurement transaction, any payment, loan, subscription, advance, deposit of money, services, or anything of more than nominal value. The proposer further certifies that no relationship exists between itself and the City or another person or organization that interferes with fair competition or constitutes a conflict of interest with respect to a contract with the City of Visalia.

Prior to the award of any contract, the potential Consultant may be required to certify in writing to the Purchasing Division that no relationship exists between the proposer and any City employee, officer, official or agent that interferes with fair competition or is a conflict of interest with respect to a contract with the City of Visalia.

More than one proposal from an individual, f irm, partnership, corporation or association under the same or different names may be rejected. Reasonable grounds for believing that a proposer has interest in more than one proposal for the work solicited may result in rejection of all proposals in which the proposer is believed to have an interest.

H. EQUAL EMPLOYMENT OPPORTUNITY
During the performance of the contract, proposer agrees to the following:

1. Proposer shall comply with all the requirements, when applicable, of the California Fair Employment Practice Commission and provisions of, when applicable, all Federal, State of California, County of Tulare and City of Visalia laws and ordinances related to employment practices.

2. Proposer shall not discriminate against any employee or applicant for employmen t on the basis of race, religion, color, gender, age, handicap, national origin or ancestry, except when such a condition is a bona fide occupational qualification reasonably necessary for the normal operations of the proposer. The proposer agrees to post in conspicuous places, visible to the employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause.

3. Proposer, in all solicitations or advertisements for employees, placed by, or on behalf of the proposer, shall state that proposer is an Equal Opportunity Employer.

I. VENUE
Any contract resulting from this solicitation shall be governed by, and construed in accordance with, the laws of the State of California. Venue for any litigation arising out of the contract will be vested in Tulare County, California.

J. PROPRIETARY INFORMATION
The proposals received shall become the property of the City of Visalia and are subject to public disclosure.

Proposal prices and information submitted by proposers will be made avail able to proposers after City Council has approved award of contract. Proposers are to indicate any restrictions on the use of data contained in their 129

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Visalia City CouncilFebruary 17, 2026

Visalia City Council
February 17, 2026