Visalia City Council
April 20, 2026

Visalia City Council
Meeting Agenda - Final
Mayor Brett Taylor
Vice Mayor Liz Wynn
Council Member Steve Nelsen
Council Member Emmanuel Hernandez Soto
Council Member Brian Poochigian
Visalia City Council
707 W. Acequia
Visalia, CA 93291
City Council Chambers7:00 PMMonday, April 20, 2026

ROLL CALL
CALL TO ORDER WORK SESSION - 4:00 PM (Unless otherwise noted)

PUBLIC COMMENTS
Citizens are now invited to comment on issues within the jurisdiction of the Visalia City Council and items listed on the Closed Session agenda. The Council asks that you keep your comments concise and positive. Creative criticism, presented with appropriate courtesy, is welcome. Each speaker will be allowed three minutes, and a timer will notify you when your time is expired. Please begin your comments by stating and spelling your name and providing your city of residence.

WORK SESSION AND ACTION ITEMS (as described)

1. Vacancies, Recruitment and Retention Efforts - Public hearing on vacancies and recruitment and retention efforts pursuant to California Government Code § 3502.3
25-0747

2. Fiscal Year 2025-26 mid-year review- Review fiscal year 2025/26 mid-year projections, review the General Fund surplus policy, and appropriate funds for various capital projects.
25-0763

3. Review Capital Improvement Programs - Continue review of select fiscal year 2026/27 and 2027/28 Capital Improvement Program Budgets and future capital projects. Funds to be reviewed are Corporation Yard Impact Fee, Library Impact Fee, Fire Impact Fee, Police Impact Fee, Police Measure T, Police Unclaimed Funds, Narcotics Forfeiture, Baseball and the Convention Center funds.
25-0765
ADJOURN TO CLOSED SESSION - 6:00 PM (Or, immediately following Work Session)
CALL TO ORDER REGULAR SESSION - 7:00 PM

PLEDGE OF ALLEGIANCE

1 Visalia City Council Meeting Agenda - Final April 20, 2026

INVOCATION

SPECIAL PRESENTATION / RECOGNITION

PUBLIC COMMENTS
This is the time for general public comment on issues within the jurisdiction of the Visalia City Council. Each speaker tonight may speak for up to 3 minutes during this general comment period on a matter that is not on this agenda.

The public may also make one comment for up to 3 minutes prior to the consideration of the Consent Calendar, and immediately before any regular agenda item is heard. The Council asks that you keep you comments concise and positive. Creative criticism, presented with appropriate courtesy, is welcome.

Each speaker will be allowed three minutes and a timer will notify you when your time is expired. Please begin your comments by stating and spelling your name and providing your city of residence.

ITEMS OF INTEREST

CONSENT CALENDAR
Consent Calendar items are considered routine and will be enacted in one motion.

This is the time for members of the public to provide public comment on an item on the Consent Calendar. Comments will not be taken individually by the public if an item is pulled by a Council Member. Each speaker is allowed up to 3 minutes, and a timer will notify you when your time is expired. Please begin your comments by stating and spelling you name and providing your city of residence.

1. Authorization to read ordinances by title only. 25-0700

2. Record Parcel Map - Request authorization to record the final parcel map for Tentative Parcel Map No. 2014-10, located at the northwest corner of Lovers Lane and Walnut Avenue.
25-0687

3. Notice of completion - Authorization to file the notice of completion for the Valley Strong Stadium (Recreation Park) expansion & remodel of the clubhouse & batting cage: Task 2 - Clubhouse & Related Site Work.
25-0720

4. Formation of Landscape & Lighting District - Authorize the formation of Landscape and Lighting Assessment District No. 25-01, “Carleton Acres 1st Phase Development” and levying the annual assessments (Resolution Nos. 2026-16 and 2026-17 required).
25-0731

2 Visalia City Council Meeting Agenda - Final April 20, 2026

5. Authorization to execute agreements with Tulare County Association of Governments and Caltrans for capital
infrastructure - Authorize the City Manager to execute the memorandum of understanding for capital infrastructure delivery between the City of Visalia and the Tulare County Association of Governments, and the cooperative agreement between the City of Visalia and the California Department of Transportation related to improvements to implement the Cross Valley Express bus
prioritization project.
25-0733

6. Authorization to accept $649,000 grant from California Office of Emergency Services - Authorize the Visalia Police Department to accept grant funds in the amount of $649,000 from the State of California Governor’s Office of Emergency Services (Cal OES) to update dispatch telephone lines, equipment, services, and maintenance contracts.
25-0743

7. Award annual contract for plumbing repair services at various City owned locations - Authorize the City Manager to award a contract to American Incorporated at an hourly rate of $155.00 plus materials, in an amount not to exceed $180,000.00 annually. 25-0746

8. Approve a contract for parts and service - Authorize the City Manager to award an annual contract to Wastebuilt Environmental Solutions for service, repair, and parts for AMREP refuse truck bodies for a not to exceed amount of $100,000 annually, with an option to renew annually for up to (4) additional one-year terms but not to exceed $500,000 over the term of the contract.
25-0749

9. Ordinance Adoption - Second reading and adoption of Ordinance No. 2026-01 for Prezone and Change of Zone No. 2025-06, a request by Tulare County Office of Education to change the zoning designation on APN: 122-480-004 from C-MU (Mixed-Use
Commercial) to QP (Quasi-Public) and to prezone APNs:
122-470-003, 122-480-008 and 122-480-018 to QP (Quasi-Public) (Ordinance No. 2026-01, required).
25-0755

10. Approval of single exemption for alcohol consumption at Riverway Sports Park - Authorization for the City Manager to issue a one-time alcohol permit for the City of Visalia Independence Spectacular community special event.
25-0756

11. Temporary Agreement with Police Officers - Adopt a side letter agreement approving a temporary schedule change with the Visalia Police Officers Association and authorize the City Manager to execute same.
25-0757

3 Visalia City Council Meeting Agenda - Final April 20, 2026

12. Approve a contract amendment with Mike Clark Trucking - Approve an amendment to the contract with Mike Clark Trucking to increase the annual not-to-exceed amount from $331,800 to $479,520 to haul biosolids from the Visalia Water Reclamation Facility and the transfer of funds from the Wastewater Fund. 25-0758

13. Approve a contract for fiscal year 2025-26 Reclamite Project - Approve a contract with Pavement Coatings in the amount of $1,329,050.76 for the construction of the fiscal year 2025-26 Reclamite Project.
25-0760

14. Record amended final map - Request authorization to record an amended final map for Belissa Phase 1 subdivision, located at the northwest corner of North Demaree Street and West Pratt Avenue (147 lots); to revise lot configurations and modify subdivision boundary, pursuant to Section 16.24.110 of the Visalia Municipal Code.
25-0761

15. Confirm a letter of support - Confirm a letter of support for Tulare Irrigation District Seaborn Reservoir Project.
25-0764

REGULAR ITEMS AND PUBLIC HEARINGS
Comments related to regular Items and Public Hearing Items are limited to three minutes per speaker, for a maximum of 30 minutes per item. The Mayor may reasonably limit or extend the public comment period to preserve the Council's interest in conducting efficient, orderly meetings.

1. Public hearing to adopt 2026 Annual Action Plan and 2025 Annual Action Plan Amendment - Conduct a second public
hearing to approve and adopt the Program Year (PY) 2026 Annual Action Plan for U.S. Department of Housing and Urban
Development (HUD) Community Development Block Grant (CDBG) and HOME Investment Partnership Program (HOME) activities, and the PY 2025 CDBG Annual Action Plan Amendment.
25-0725

2. Measure N Public Hearing- Conduct the first of two public hearings on the proposed 10-year plan (2027-2037) and approve the 2026/27 & 2027/28 proposed budget.
25-0748

3. Ordinance Update - A public hearing and first reading of Ordinance No. 2026-03 to amend Chapter 1.13 to ensure
consistency with the administrative process for correcting municipal code violations, city wide.
25-0580

4. Ordinance authorizing an Airport Lease Agreement -
Introduction of the first reading of Ordinance No. 2026-02 authorizing the City Manager to execute an airport lease agreement between the City of Visalia and the United States of America Department of Transportation Federal Aviation Administration. 25-0754

4 Visalia City Council Meeting Agenda - Final April 20, 2026

CLOSED SESSION REPORT

ADJOURNMENT

UPCOMING CITY COUNCIL MEETINGS

1. Upcoming City Council Meetings
Monday, May 4, 2026 @ 7:00 p.m. at 707 W. Acequia
Wednesday, May 13, 2026 @ 4:00 p.m. at 707 W. Acequia
Note: Meeting dates and times are subject to change, check posted agenda for correct details. In compliance with the American Disabilities Act, if you need special assistance to participate in meetings contact 713-4512.

Written materials relating to an item on this agenda submitted to the Council after distribution of the agenda are available for public inspection in the Office of the City Clerk, 220 N. Santa Fe Street, Visalia CA 93292, during normal business hours.
25-0701

5 Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 25-0747 Agenda Date: 4/20/2026 Agenda #: 1.

Agenda Item Wording:

Vacancies, Recruitment and Retention Efforts - Public hearing on vacancies and recruitment and retention efforts pursuant to California Government Code § 3502.3 Agenda Date: 04/20/2026
Prepared by: Amy Powell, [email protected], 559-713-4575 Shonna Oneal, [email protected], 559-713-4053
Department Recommendation: It is recommended the City Council conduct a public hearing on position vacancies and recruitment and retention efforts as mandated by California Government Code § 3502.3
Summary:

Assembly Bill (AB) 2561 requires local public agencies to hold an annual public hearing before adopting their budget to report on job vacancies and efforts to recruit and retain employees. The law aims to address staffing shortages that can negatively affect public services, increase workloads, and contribute to employee turnover.

The following reflects the City’s represented and unrepresented bargaining units’ vacancy rates as of February 28, 2026:

BARGAINING UNIT BUDGETED VACANCIES VACANCY
RATE
Police Managers & Supervisors Association
(Group A)
26 0 0.0%
Visalia Police Officers Association (Group B) 140 4 2.9% Miscellaneous Supervisors & Managers (Group E) 112 8 7.1% Visalia Firefighters Association (Group G) 77 5 6.5%
Northern California Carpenters Regional Council
(Group M)
339 26 7.7%
Unrepresented Confidential 19 2 10.5%
Unrepresented Department Heads 10 0 0.0%
Total 723 45 6.2%
No vacancy rates within any of the City’s five bargaining units meet or exceed 20 percent of authorized full-time positions in that bargaining unit.

Visalia City Council Printed on 4/13/2026Page 1 of 3
powered by Legistar™
6 File #: 25-0747 Agenda Date: 4/20/2026 Agenda #: 1.

Background Discussion:

AB 2561 of 2024 requires public agencies to hold a public hearing to address the status of job vacancies and recruitment and retention efforts prior to the adoption of the agency’s annual budget.

The legislature’sintent of AB 2561 is to address the issue of job vacancies in local government, which can adversely impact the delivery of public service, may lead to heavier employee workloads, and may also lead to increased employee turnover.

Pursuant to Government Code § 3502.3, the City is required to do the following:

1. Public hearing: At least once each fiscal year, at a public hearing before the governing body, the City shall present information regarding the status of vacancies and recruitment and retention efforts and identify any necessary changes to policies, procedures and recruitment activities that may lead to obstacles in the hiring process.

2. Employee organization participation: Allow the recognized employee organization for each bargaining unit within the City to make presentations during the public hearing concerning vacancies and recruitment and retention efforts. There are five represented bargaining units at the City and all have been notified of the public hearing and advised of their right to address the Council on the matter.

3. Additional reporting for high vacancy rates: If vacancies within a single bargaining unit meet or exceed 20 percent of authorized full-time positions in that bargaining unit, the City must provide additional information during the public hearing, including the following: (1) the total number of vacancies; (2) the number of applicants; (3) the average time to fill positions; and (4) opportunities to improve compensation and working conditions for employees in the bargaining unit.

Fiscal Impact including annual maintenance and operating costs: There is no fiscal impact associated with conducting this public hearing and receiving this report.

Prior Council Action: n/a
Alternatives: n/a
Recommended Motion (and Alternative Motions if expected):

I move to accept the Vacancies and Recruitment and Retention Efforts report as required by Assembly Bill 2561
Environmental Assessment Status: n/a
CEQA Review: n/a
Deadline for Action: 04/20/2026
Attachments: Power Point presentation
Strategic Goal: Indicates which City Strategic Goal(s) this item supports. Check all that apply. ☐
Economic
Vitality
☒
Organizational
Excellence
☐
Fiscal
Strength
☐
Infrastructure &
Growth
☐
Quality of
Life
Visalia City Council Printed on 4/13/2026Page 2 of 3
powered by Legistar™
7 File #: 25-0747 Agenda Date: 4/20/2026 Agenda #: 1.
☐
Economic
Vitality
☒
Organizational
Excellence
☐
Fiscal
Strength
☐
Infrastructure &
Growth
☐
Quality of
Life
Visalia City Council Printed on 4/13/2026Page 3 of 3
powered by Legistar™
8 AB 2561
Vacancy Rates
Public Hearing
Presented by:

Administrative Services
Human Resources Division
9 California Assembly
Bill 2561
Requires public agencies to present
information on job vacancies, recruitment,
and retention efforts at a public hearing
prior to adoption of the annual budget,
pursuant to Government Code Section
3502.3.
10 Overview of City’s Staffing Status *as of February 28, 2026 • Total Budgeted Positions = 723
• Total Filled Positions = 678
• Total Vacant Positions = 45
Citywide Vacancy
Rate = 6.2%
Filled Positions

93.8%
Vacancies

6.2%
Citywide
Budgeted
Vacancies
11 Vacancies by Bargaining Unit
None of the bargaining units meet or exceed the 20% vacancy rate threshold. 12 1
2 3
13 1
2 Recruitment Cycle
• 34 Recruitments
• 1,792 Applications
• 32 Full Time New Hires, 40 hourly hires
• 14 Promotions
From September 1st – February 28 th:
14 1
2 3
Recruitment
and
Retention
Efforts
15 Questions?
16 Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 25-0763 Agenda Date: 4/20/2026 Agenda #: 2.

Agenda Item Wording:

Fiscal Year 2025-26 mid-year review- Review fiscal year 2025/26 mid-year projections, review the General Fund surplus policy, and appropriate funds for various capital projects.

Agenda Date: 04/20/2026
Prepared by: Renee Nagel, Finance and Technology Director,559-713-4375, [email protected], Amee Swearingen, Budget Analyst, 559-713-4170, [email protected]
Department Recommendation: That the City Council receives the Mid-Year budget update for the General Fund for this current fiscal year (FY 2025/26), review the General Fund surplus policy, and appropriate three capital projects for a total of $2,717,100.

Summary:

The annual mid-year budget review is a crucial component in ensuring financial transparency and stability. It allows the City Council to assess major operating funds like the General Fund Budget, make adjustments if needed, and gain a clear understanding of the City's current financial health.

General Fund revenues are up in the major revenue categories, and departments are controlling their expenditures where practical, and working to enhance revenue collection where possible. Overall, the City continues to be in good financial shape. However, like all government agencies throughout California, the City is faced with higher contributions to fund pension obligations, technology cost increases, higher costs due to continued inflation, minimum wage increases, and the possibility of a recession.

Background Discussion:

Annually the Finance Department presents a mid-year budget report to City Council that compares the budget to the current financial status. On years when the two-year budget is being prepared, mid- year projections only focus on the General Fund. The General Fund is the largest fund for essential services and its revenue source can fluctuate with the economy. Mid-Year projections prepared in off budget years focus on all operating funds. The City is currently in the process of preparing the two- year budget for FY 26/27 and 27/28, therefore is only reporting projections for the General Fund.

There are no notable changes for the Enterprise and Internal Service funds.

The current budget was adopted in June of 2024. The adopted budget surplus for this fiscal year was $4.8 million and is currently projected to be $4.5 million as shown in Table 1- FY 25/26 General Fund Mid-Year projections. This surplus is mainly due to revenues being up from budget by $9.5 million.

Visalia City Council Printed on 4/17/2026Page 1 of 10
powered by Legistar™
17 File #: 25-0763 Agenda Date: 4/20/2026 Agenda #: 2.

Table 1
FY 25/26 General Fund Projection
2024/25

ACTUALS
2025/26
BUDGET
2025/26

PROJECTED
BUDGET

VARIANCE

REVENUES
Sales Tax 47,501,094 46,620,800 48,926,100 2,305,300 Property Tax 19,824,417 18,244,900 21,977,100 3,732,200 Property Tax - VLF Swap 17,256,484 16,575,000 18,227,300 1,652,300 Franchise Fee 3,232,921 4,169,800 3,297,600 (872,200) Transit Occupany Tax 5,001,865 4,694,300 5,101,900 407,600 Business License Tax 3,181,971 3,376,700 3,245,600 (131,100) All Other Revenues 14,921,060 8,865,962 11,262,400 2,396,438 Total Operating Reveuens 110,919,812 102,547,462 112,038,000 9,490,538

EXPENDITURES
Non Departmental 849,631 910,400 899,200 (11,200) Administration 3,582,382 3,617,100 3,820,700 203,600 Administrative Services 1,453,485 1,861,460 1,667,400 (194,060) Engineering and Building 5,053,377 5,560,100 5,662,800 102,700 Finance and Technology 4,062,879 3,918,500 3,874,700 (43,800) Fire 17,045,921 16,495,172 17,420,400 925,228 Parks and Recreation 10,440,142 11,477,954 11,866,000 388,046 Planning and Community Preservation 2,892,312 3,013,904 3,072,700 58,796 Police 37,499,836 37,411,504 39,827,100 2,415,596 Public Works 5,092,771 5,002,400 5,088,300 85,900 Total Operating Expenditures 87,972,736 89,268,494 93,199,300 3,930,806 Less: Allocations Net Reimbursements (733,326) (90,600) (1,795,400) (1,704,800) Operating Expenditures Less Reimbursements 87,239,410 89,177,894 91,403,900 2,226,006 Capital Expenditures FY 25/26 3,475,590 2,382,400 2,382,400 - Capital Expenditures Prior Year - 1,591,000 Transfers Out to Other Funds 20,309,214 6,151,100 9,357,900 3,206,800 Set-aside For Emergency Reserve 2,806,200
Total Expenditures 111,024,214 97,711,394 107,541,400 5,432,806 Surplus/(Deficit) (104,402) 4,836,068 4,496,600 4,057,732 New Capital Appropriations - GF 2,717,100
Surplus 1,779,500
General Fund Revenues are projected to be higher than budgeted by $9.5 million. The majority of the increase is due to Sales Tax, Property Tax, Vehicle License Fee Swap, and All Other Revenue categories. The revenues for the adopted budget were conservative for anticipation of a possible Visalia City Council Printed on 4/17/2026Page 2 of 10
powered by Legistar™
18 File #: 25-0763 Agenda Date: 4/20/2026 Agenda #: 2.
recession.

Sales Tax is the largest revenue source for the General Fund and is projected to increase from budget by $2.3 million (5%). Compared to last year’srevenues, sales tax is projected to increase by $1.4 million (3%). Chart 1, Actual and Projected Sales Tax, shows the projected sales tax revenue has been above the 15-year average growth of 5.5% since 2011. In the time span, the largest growth was in FY 20/21 and FY 21/22 which had a total growth of 29% due to the Covid Stimulus Funds.

Over the next several years, sales tax is projected to realign to the 15-year trend line shown in the chart. In addition, sales tax continues to compete with the high cost of living such as rent, utilities, health care, and entertainment. These items decrease the amount of money available to spend on tangible items which results in less sales tax.

The 3% projected growth is the highest growth since FY 21/22. This increase reflects the City’s diverse economic structure, including business-to-business activity within the industrial park.

Continued residential and commercial development is also strengthening the sales tax base and drawing additional taxable activity that might otherwise occur in neighboring cities.

Chart 1
Actual and Projected Sales Tax
Property Tax is the second largest revenue source for the General Fund and is projected to increase from budget by $3.7 million (17%). Compared to last year’srevenues, property tax is projected to Visalia City Council Printed on 4/17/2026Page 3 of 10
powered by Legistar™
19 File #: 25-0763 Agenda Date: 4/20/2026 Agenda #: 2.
from budget by $3.7 million (17%). Compared to last year’srevenues, property tax is projected to increase by $2.2 million (10%). This is due to an increase of assessed property values from the County and the continued real estate transactions with higher prices. Visalia’s property values continue to increase, which creates higher property taxes when the property is sold. In addition, new commercial and residential growth has continued in Visalia. This projection is provided to the City by the County which is based on the property assessments calculated for the year in September.

Property Tax - VLF Swap revenues are projected to increase from budget by $1.7 million (9.1%) and from last fiscal year by $1 million (5.3%). The Property Tax VLF swap was put in place in 2004 to fund the Vehicle License fees (VLF) that was taken from Cities when the VLF rate was reduced in 1998 from 2% to 0.65%. This revenue has increased significantly over the last three years due to the rise in vehicle prices and demand for new vehicles. This number is provided by the County.

Franchise Fees are projected to be slightly down than budget by $0.9 million (-26.4%). Compared to last year’sfees received, the revenues are projected to be slightly up by $64,700 (2%). Over the last three years the Franchise Fee has increased due to increased utilities and customers. Electricity is still increasing; however, it is offset by a decrease in natural gas prices and a continued decrease due to technological advances.

Transient Occupancy Tax (TOT) is projected to have an increase from the budget of $407,600 (8%).

Compared to last year, TOT is projected to be up from last year by $100,000 (2%). The projected increase is due to the continued enforcement of short-term rental compliance.

Business License is projected to slightly decrease from budget by $-131,100 (-4%). Compared to last year, Business License is projected to increase by $63,600 (2%). The increase is due to new businesses and increased business gross receipts from the prior year.

All Other Revenues are projected to increase from budget by $2.4 million (21.3%). Compared to last year’s,all other revenues have decreased by $3.7 million (-32.5%). Majority of the increase from the budget is from interest earnings of $0.4 million, Fire strike team reimbursements of $0.2 million, capital grants of $0.5 million, Engineering fees of $1 million, and State mandated costs reimbursements of $150,000. State mandated reimbursements typically take 1-2 years to receive, so they are never for the current year’sexpenses and may include more than one year. The capital grants are budgeted in the year the project is appropriated. Grant reimbursements cross years as the projects are completed. These grants are also why the projected is down from last fiscal year as well.

General Fund Expenditures
Operating Expenditures - are projected to be higher than the budget by $3.9 million mainly due to wage and benefit increases that were negotiated with the bargaining units after the budget was prepared. The total number of vacancies has become less overall, and staff anticipates that this will continue as the negotiated wage increases occur. This fiscal year is year two of a three-year contract.

Overall, total operating expenditures is up from last fiscal year by $5.2 million mainly due to salary and benefits.

Visalia City Council Printed on 4/17/2026Page 4 of 10
powered by Legistar™
20 File #: 25-0763 Agenda Date: 4/20/2026 Agenda #: 2.

Allocations Net Reimbursements - Annually the City prepares a cost allocation plan that is based on prior two-year actuals. This plan is prepared according to Federal OMB A-87 guidelines. The allocation plan charges out the central service division costs (Finance, Human Resource, Risk, IT, etc) to other divisions to get the true cost of performing the services required. Allocations allow for General Fund expenditures to be reimbursed from other funds (Enterprise & Special Revenue Funds) and grants. The amounts budgeted are not based on the calculated plan due to timing. The plan uses expenditures from two years prior.

Transfers Out to Other Funds is projected to be up from budget by $3.2 million and down from last year’sactuals by $10.9. The “TransferOut”category is for transferring General Fund money to other funds for Council authorized items such as debt payments, fund subsidies, and fund set asides for future obligations. This category does not include fund advances which are loans to other funds.

The Transfer Out category is projected to be higher than budget due to the amount of capital projects for the Convention Center being more than the amount set aside for their projects. The Convention Center currently has $1.4 million set aside and $4.6 million budgeted for capital projects. The extra transfer will set aside enough money to fund all budgeted projects. The projection is less than last fiscal year due to the implementation of Governmental Accounting Standards Board Statement No. 101 (GASB 101), which is a required accounting change that updates and standardizes the recognition and measurement guidelines for compensated absences (employee earned vacation and sick time). The $4.28 million transfer was for FY 23/24 and 24/25. Another large transfer in this fiscal year is for the capital improvements at Rawhide to bring the stadium to Major League standards for an additional $2.7 million per the agreement.

Capital - Capital expenditures were budgeted with the two-year budget that was presented in June 2024 and are revised throughout the year at regular Council meetings.

General Fund Additional Capital Appropriations
The Six Year Capital Plan is adopted with the two-year budget. The first two years of the plan are the only two years that are appropriated. During the two-year budget, projects will arise due to unforeseen issues, maintenance, etc. These projects can be brought to Council throughout the fiscal year or during the mid-year budget report. Staff is recommending funding 3 capital projects for FY 25/26 totaling $2,717,100. All projects being requested are listed below:

1. Comprehensive General Plan Update - $2,500,000: This project will establish the long-range framework to guide Visalia’sgrowth and development over the next 20 years. The City will conduct a competitive RFP process to retain aa qualified consultant team to assist staff in preparing a comprehensive update to the existing 2030 General Plan (adopted in 2014). The update will include required elements such as the Open Space Element in compliance with AB 1425, as well as a comprehensive environmental analysis. The project also includes development and implementation of a public outreach and engagement strategy to ensure meaningful input from residents, businesses, public agencies, and key stakeholders. The updated General Plan will provide policy direction to guide land use, infrastructure planning, and future community development. Staff is requesting to appropriate $2,500,000 from the General Fund.

2. Replace SWAT Body Armor (22) full sets - $90,100: This project replaces existing SWAT body Visalia City Council Printed on 4/17/2026Page 5 of 10
powered by Legistar™
21 File #: 25-0763 Agenda Date: 4/20/2026 Agenda #: 2.

2. Replace SWAT Body Armor (22) full sets - $90,100: This project replaces existing SWAT body armor that is approaching the end of its useful life. The current equipment was purchased in 2018 and has exceeded manufacturer warranty coverage, with recommended replacement after approximately eight years. Due to evolving threats and advancements in protective technology, updated body armor is necessary to maintain officer safety and operational effectiveness. Aging equipment increases vulnerability to ballistic impacts and may reduce mobility and performance in high-risk situations. Replacement of these units will ensure officers are equipped with modern, properly functioning protective gear that supports a range of tactical operations, including high-risk entries and extended field deployments. Staff is requesting to appropriate $90,100 from the General Fund.

3. Replace BearCat Glass Panels - $27,000: This project is to replace the bullet-resistant glass panels on the Police Department’sBearCat armored vehicle. The front passenger windshield panel recently received significant damage during a tactical operation making it temporarily inoperable and requiring immediate replacement. The Department is recommending replacement of the remaining bullet-resistant glass panels on the vehicle as the BearCat is 18 years old and the glass panels are showing signs of delamination affecting visibility and the integrity of the bullet-resistant glass. Staff is requesting to appropriate $27,000 from the General Fund.

4. The Independence Spectacular - $100,000: The Independence Spectacular is a large-scale community celebration hosted annually by the City of Visalia and held at Riverway Sports Park. The event is expected to draw over 7,000 attendees and features free admission, live musical entertainment, a children’samusement area, community information booths, food and boutique vendors, and a designated beer garden. The evening concludes with a professional 15-minute aerial fireworks show, featuring more than 7,500 shells, in recognition of America’s semi-quincentennial. The 2026 Independence Spectacular project includes support event production, public safety staffing, entertainment, equipment rentals, and operational needs.

The project currently has $40,000 appropriated. Staff is requesting to appropriate an additional $100,000 from the General Fund.

General Fund Emergency Reserves
The General Fund Emergency Reserve Fund is a designated fund where unspent resources are saved to ensure financial stability and flexibility during tough times. These funds act as a safeguard, allowing the city to address economic downturns without disrupting essential services. By establishing an emergency reserve, the City is proactively planning for long-term sustainability.

The current surplus/reserve policy was adopted in March 2024. The policy states that any revenues in excess of actual expenditures would continue to be deposited in the emergency reserve to maintain the reserve at a maximum of 30% of operating expenditures and then all remaining surplus is to be deposited into the Civic Center Reserve Fund. The reserve balance as of June 30, 2025 was $24 million (27.5% of operating expenditures).

The projected surplus for FY 2026 is $4.6 million ($7.3 million estimated surplus minus the recommended capital appropriations of $2.7 million that is listed above). Based on the Mid-Year Budget projections, $2.8 million of the surplus will be transferred at year end to bring the reserve balance plus interest earnings of $0.6 million totaling $27.4 million keeping the reserves at 30% of Visalia City Council Printed on 4/17/2026Page 6 of 10
powered by Legistar™
22 File #: 25-0763 Agenda Date: 4/20/2026 Agenda #: 2.
balance plus interest earnings of $0.6 million totaling $27.4 million keeping the reserves at 30% of operating expenditures as shown in Table 2 General Fund Emergency Reserve Balance.

Table 2
General Fund Emergency Reserve Balance
(All Amounts in Millions)
Emergency Reserve Balance as of 7/1/25 24.0$
Additional Amount Required to remain at 30% 2.8
Interest Earnings 0.6
Projected Emergency Reserve at 6/30/26 27.4$
General Fund Surplus
The remaining surplus of $1.8 million will be deposited into the Civic Center/Public Safety Facility Reserve Fund according to Council’spolicy. This policy can be changed at Councils direction. In the past, these funds have played a vital role in being able to purchase and develop the Riverway Sports Park, purchasing the East Regional Park land, Recreation Park Stadium Improvements,198 Open Space, and now constructing the Civic Center Phase II which includes a Council Chamber, Public Safety Building, Evidence Building, and infrastructure for the entire campus. The Civic Center Campus still needs Phase III which is to design and construct City Hall.

Large projects are difficult to fund in any given year due to funding availability. Majority of the surplus is typically from vacancies savings which can be set-aside to fund large projects. The surplus can be set-aside for one project or split amongst multiple by having a policy that assigns a percentage of the surplus to each project.

Preliminary Forecast for FY 26/27 - 31/32
The projection for FY 26/27 builds upon this year’sbudget forecast and continued growth in revenues and expenditures. The revenue projection is conservative and assumes the following:

Annual
Growth
Sales Tax * 2.5%
Property Tax* 3%
Franchise Tax 2%
TOT 2%
Business Tax 2%
All Other Revenues 2%
Expenditures
Wages, Benefits, Additional Employees 4%
Operating Costs 4%
Services Provided Costs 3%
Allocations/Reimbursements 2%
Transfers Out/Debt 3%
Capital $3 M
Visalia City Council Printed on 4/17/2026Page 7 of 10
powered by Legistar™
23 File #: 25-0763 Agenda Date: 4/20/2026 Agenda #: 2.

Annual
Growth
Sales Tax * 2.5%
Property Tax* 3%
Franchise Tax 2%
TOT 2%
Business Tax 2%
All Other Revenues 2%
Expenditures
Wages, Benefits, Additional Employees 4%
Operating Costs 4%
Services Provided Costs 3%
Allocations/Reimbursements 2%
Transfers Out/Debt 3%
Capital $3 M
*Sales Tax and Property Tax represents 80% of the General Fund total revenues.

The expenditure forecast assumes the following:
1) Wages and Benefits - The City entered into a three-year (FY 24/25, 25/26, 26/27) MOU with the Bargaining groups which increases wages. FY 26/27 wage increase is 2% (July 2026) + 2% (Oct 2026) if sales tax is equal or greater than $46.6 million. FY 26/27 projection is based on budget plus MOU changes. The remaining years include the following:
· The projected increase is for additional allocated positions and wage adjustments due to merits and reclassifications. FY 26/27 assumes 4% increase per MOU meeting Sales Tax requirement. Future wage increases will be negotiated with bargaining groups and approved by Council.
· PERS is projected to grow at 4%. However, PERS does not typically grow at a flat percentage because it consists of two rates that change annually: (1) Employer Contribution rate (based on payroll); and (2) Unfunded Liability Payment (based on schedule provided by PERS).
· Health insurance is projected to grow 4% annually. The total health insurance increase is projected to be 8% each year. Per the City’sMOU’sthe employees pay half of the increase. This number could be higher due to the number of health claims and size of claim.
· Assumes zero vacancies for full-time and hourly employees. In the past the City has realized savings from vacancies and it is believed that we are safe to assume there will be a savings of $1.5 to $2 million. This savings has not been included in the projection.

Staff is working diligently to reduce number of vacancies and recruitment time. 2) Operating Expenditures - 4% due to additional parks and more technology which results in Visalia City Council Printed on 4/17/2026Page 8 of 10
powered by Legistar™
24 File #: 25-0763 Agenda Date: 4/20/2026 Agenda #: 2.
higher annually maintenance costs.
3) Service Provided - 3% annual increase. This is a charge from other funds for Services such as fleet maintenance, fuel, and parts.
4) Allocations/Reimbursements - 2% annual increase.
5) Transfers Out/Debt - 3% annual increase. Transfers are for funds that are subsidized by the General Fund.
6) Capital - $3.0 million annually. This can be reduced as in the past by deferring maintenance.

This is not recommended due to the specific maintenance needs of the City’sfacilities and assets.

Table 3
General Fund Forecast
Actuals
Revenues 2024/25 2025/26 2026/27 2027/28 2028/29 2029/30 (All Amounts in Millions)
Sales Tax 47.5 48.9 50.1 51.4 52.7 54.0 Property Tax 37.1 40.2 41.0 41.8 43.1 44.3 Franchise Tax 3.2 3.3 3.4 3.4 3.5 3.5 Transient Occupancy Tax 5.0 5.1 5.2 5.3 5.4 5.5 Business License Fees 3.2 3.2 3.4 3.5 3.5 3.6 Grants & 1 time money 2.5 0.4 - - - - All Other Revenues 12.4 10.9 11.1 11.3 11.6 11.8 Total 110.9 112.0 114.2 116.7 119.7 122.8

Expenditures
Salaries and Benefits 71.8 77.0 83.0 86.2 89.6 93.2 Operating Expenditures 16.2 16.2 16.3 16.4 17.1 17.7 Services Provided 5.5 5.4 5.4 5.5 5.7 5.8 Allocations 12.1 11.9 12.4 12.8 13.1 13.3 Total 105.6 110.5 117.1 120.9 125.4 130.1 Less:Reimbursments (18.4) (19.1) (19.7) (20.0) (20.4) (20.8) Total Operating 87.2 91.4 97.4 100.9 105.0 109.3 Capital Program - FY 24/25 3.5 2.4 3.0 3.0 3.0 3.0 Capital Program- Prior Year - 1.6 1.6 Transfer Out/Debt 20.3 9.4 6.2 6.4 6.6 6.8 Emergency Reserve Set-aside - 2.8 1.8 1.1 1.2 1.3 Projected Surplus/(Deficit) (0.1) 4.5 4.2 5.4 3.9 2.4 *Note: FY 26/27 & beyond does not include vacancies. This is estmated to be $2-3 million annually Projected
The forecast shows the City having a surplus in all five years. However, the surplus decreases each year due to expenditures increasing more than revenues. Most of this increase is due to employee Visalia City Council Printed on 4/17/2026Page 9 of 10
powered by Legistar™
25 File #: 25-0763 Agenda Date: 4/20/2026 Agenda #: 2.
year due to expenditures increasing more than revenues. Most of this increase is due to employee costs rising along with operational costs such as utilities, technology service agreements, and costs of goods (chemicals, fuel, parts, etc). This is a conservative and optimistic forecast that does not include a recession or decrease in revenue growth.

Conclusion
While the City is in overall sound financial shape today, we must be cautious in making expenditures that will impact the City in the long term. Majority of the revenue forecasts are showing growth; however, we must recognize that other foreign and domestic factors (i.e. inflation, housing prices, supply chain disruptions, etc.) could negatively impact the growth and expansion of our local economy. Any of these factors could also cause another economic downturn.

The State of California has recently released its forecast and like many others, is projecting a large deficit. The City should continue to hold a conservative and watchful course to be ready if and when a recession begins. Staff is optimistic but acknowledges the City should also be fiscally responsible by having sufficient reserves, balanced budgets, and prudent spending policies. Staff will be returning in few months with the proposed two-year budget.

Fiscal Impact including annual maintenance and operating costs: None Alternatives: None
Recommended Motion (and Alternative Motions if expected):

Receive the Mid-Year budget update for the General fund for FY 2025/26, amend the General Fund surplus policy per staff recommendation, and appropriate funds for capital projects totaling $2,717,100 as outlined in the report.

Environmental Assessment Status: N/A
CEQA Review: N/A
Deadline for Action: 06/30/2026
Attachments: None
Strategic Goal: Indicates which City Strategic Goal(s) this item supports. Check all that apply. ☒
Economic
Vitality
☒
Organizational
Excellence
☒
Fiscal
Strength
☒
Infrastructure &
Growth
☒
Quality of
Life
Visalia City Council Printed on 4/17/2026Page 10 of 10
powered by Legistar™
26 Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 25-0765 Agenda Date: 4/20/2026 Agenda #: 3.

Agenda Item Wording:

Review Capital Improvement Programs - Continue review of select fiscal year 2026/27 and 2027/28 Capital Improvement Program Budgets and future capital projects. Funds to be reviewed are Corporation Yard Impact Fee, Library Impact Fee, Fire Impact Fee, Police Impact Fee, Police Measure T, Police Unclaimed Funds, Narcotics Forfeiture, Baseball and the Convention Center funds.

Agenda Date: 04/20/2026
Prepared by:

Nichol Ritchie, Finance Manager, [email protected], (559) 713-4379; Renee Nagel, Finance and Technology Director, [email protected], (559) 713-4375.

Department Recommendation: It is recommended that the City Council receive this fourth Capital Improvement Program (CIP) presentation, provide directions as appropriate, and continue the review of the proposed CIP budget for inclusion in FY 2026/27 and FY 2027/28 budget. No formal action is required this evening.

Summary:

The Capital Improvement Program (CIP) represents a comprehensive six-year plan for capital projects and equipment. The first two fiscal years (FY 2026/27 and FY 2027/28) are proposed for appropriation, while the subsequent four years are included for long-range planning purposes to provide transparency regarding anticipated infrastructure needs, funding capacity, and future project timing.

Only the first two years of the CIP will be appropriated in the proposed two-year budget and therefore warrant the greatest level of review.

This CIP includes proposed capital projects that replace general government and public safety vehicles, equipment, technology, and Internal Services Funds capital projects. In addition, this review will revisit the Building Safety Fund which was reviewed in February.

Background Discussion:

Capital Review Process:

This item represents Council’s continued review of the City’s proposed Capital Improvement Plan for Fiscal Years 2026/27 and 2027/28. The CIP is being presented in a series of meetings from February through April 2026 to allow for detailed review and discussion of each funding category and proposed projects.

The two fiscal years (2026/27 and 2027/28) are proposed for adoption and appropriation. Four additional years are shown for planning purposes only to assist the City Council in evaluating long- Visalia City Council Printed on 4/16/2026Page 1 of 9
powered by Legistar™
27 File #: 25-0765 Agenda Date: 4/20/2026 Agenda #: 3.
term infrastructure needs, funding sustainability, and the potential impacts of future development and regulatory requirements. Amounts shown in the outer years are not appropriated within the two-year budget and are subject to change based on funding availability, grant awards, development activity, and updated master plans.

Staff have prepared a detailed presentation summarizing proposed capital projects within each fund category. The presentation is intended to highlight key projects, funding sources, and priorities, while providing sufficient detail to support Council discussion and direction. CIP project managers will be available during the presentation to provide technical information, respond to Council questions, and clarify project scope, funding sources, and implementation timelines.

Staff Recommendation Support:

To assist Council in its review, staff recommends the following:
· Staff will present a summary of proposed project appropriations by fund. · It is recommended that Council review the proposed capital projects included within the identified funds and provide direction to staff by either tentatively concurring with the proposed appropriations or requesting revisions, prioritization adjustments, or additional information on specific projects.
· No formal action is required this evening. At Council’s direction, staff will incorporate any requested changes and return with updated information, if needed, at subsequent CIP review meetings.
· Upon completion of the review process, a finalized Capital Improvement Plan document will be prepared and included with the City’s Operating Budget for formal adoption in June 2026.

The Capital Improvement Plan includes capital projects and equipment purchases of $10,000 or more. Capital projects are budgeted separately from the operating budget using separate capital funds. This separation provides greater transparency into long-term infrastructure investments and ensures that one-time capital costs do not distort ongoing operating expenditure or service-level analysis.

Funds For Review
The nine Funds included in this review represent key investments in public safety, community facilities, and economic development. The following sections provide additional detail on each fund, including current financial conditions, proposed projects, and alignment with the City’s capital planning priorities. The funds included in today's meeting are listed in Table 1: Capital Budget Funds for Review April 20, 2026. The table outlines each fund and the total recommended capital appropriation for each budget year.

Table 1: Capital Budget Funds for Review - April 20, 2026 Fund Name Fund #
Proposed
2026-27
Proposed
2027-28
Planning
2028-32
Corporation Yard Impact Fee 103 - - 2,081,700 Library Impact Fee 104 - - 550,000 Fire Impact Fee 106 150,000 100,000 200,000 Police Impact Fee 105 250,000 - - Police Measure T 121 77,200 - - Police Unclaimed Funds 012 36,500 - - Narcotics Forfeiture 621 180,000 - - Baseball 157 300,000 140,000 500,000
Convention Center 413 846,400 428,400 23,714,000 Total Projects $ 1,840,100 $ 668,400 $ 27,045,700 Visalia City Council Printed on 4/16/2026Page 2 of 9
powered by Legistar™
28 File #: 25-0765 Agenda Date: 4/20/2026 Agenda #: 3.

Fund Name Fund #
Proposed
2026-27
Proposed
2027-28
Planning
2028-32
Corporation Yard Impact Fee 103 - - 2,081,700 Library Impact Fee 104 - - 550,000 Fire Impact Fee 106 150,000 100,000 200,000 Police Impact Fee 105 250,000 - - Police Measure T 121 77,200 - - Police Unclaimed Funds 012 36,500 - - Narcotics Forfeiture 621 180,000 - - Baseball 157 300,000 140,000 500,000
Convention Center 413 846,400 428,400 23,714,000 Total Projects $ 1,840,100 $ 668,400 $ 27,045,700 Corporation Yard Impact Fee - Fund 103: The Corporation Yard Impact Fee is collected at the time of building permit issuance and is restricted to funding capital facilities and equipment necessary to support growth-related demands on City services. These funds may only be used for new or expanded infrastructure and cannot be used for operations or maintenance. The fund does not include project appropriations within the current two-year budget period; however, funding is planned in the out-years to support the development of the Corporation Yard Site and the design and construction of the Public Works Administration Building. These planned investments are intended to address long-term operational needs associated with growth and ensure adequate facilities to support City services.

Library Impact Fee - Fund 104: The Library Impact Fee is collected at the time of building permit issuance and is restricted to funding capital facilities and equipment needed to support growth- related library services. These funds may only be used for new or expanded infrastructure and cannot be used for operations or maintenance. The fund does not include project appropriations within the current two-year budget period but includes funding in the out-years for the expansion and development of library facilities. This project will evaluate future space, service, and infrastructure needs to accommodate population growth and enhance service delivery. The planning effort will support the development of a defined project scope and funding strategy in coordination with regional partners.

Fire Impact Fee - Fund 106: The Fire Impact Fee is collected at the time of building permit issuance and is restricted to funding capital facilities, infrastructure, and equipment necessary to maintain appropriate fire serve levels in response to new development. These funds are limited to growth- related improvements and cannot be used for operations or maintenance.

This fund has a loan from the General Fund for its contribution towards the new Public Safety building. The Fire Impact Fee contributed $5.9 million to the project that is currently under construction and is expected to pay this back over the next 10 years.

This fund has two projects requested within the two-year appropriation period mentioned below:
· Public Safety Impact Fee Nexus Study ($150K): The nexus study, conducted in coordination with the Police Impact Fee Fund, will evaluate projected service demands, and Visalia City Council Printed on 4/16/2026Page 3 of 9
powered by Legistar™
29 File #: 25-0765 Agenda Date: 4/20/2026 Agenda #: 3.
establish the proportional cost of facilities, equipment, and infrastructure required to maintain service levels. Completion of this study ensures compliance with State requirements and supports a legally defensible and sustainable impact fee structure. This is a multi-funded project with a total cost of $300K. $150K from Police Impact Fee (105) and $150K from Fire Impact Fee (106).
· Public Safety Traffic Signal Pre-Emption Systems ($100K): The continued implementation of the Public Safety Traffic Signal Pre-Emption System is to improve emergency response times and reduce delays at signalized intersections, and completion of a comprehensive Public Safety Impact Fee Nexus Study.

Police Impact Fee - Fund 105: The Police Impact Fee is collected at the time of building permit issuance and is restricted to funding capital facilities, infrastructure, and equipment necessary to maintain police service levels.

This fund has a loan from the General Fund for its contribution towards the new Public Safety building. The Police Impact Fee contributed $3.4 million to the project that is currently under construction and is expected to pay this back over the next 6 years.

These funds cannot be used for ongoing operations or maintenance. This fund has two projects requested within the two-year appropriation period mentioned below:
· Public Safety Impact Fee Nexus Study ($150K): The nexus study, conducted in coordination with the Police Impact Fee Fund, will evaluate projected service demands, and establish the proportional cost of facilities, equipment, and infrastructure required to maintain service levels. Completion of this study ensures compliance with State requirements and supports a legally defensible and sustainable impact fee structure. This is a multi-funded project with a total cost of $300K. $150K from Police Impact Fee (105) and $150K from Fire Impact Fee (106).
· Police Workforce Study ($100K): This project will retain a qualified professional consultant to conduct a comprehensive Work Force Study for the Police Department. The study will include a detailed analysis of statistical data, current staffing levels, shift structures, caseloads, response times, and service demands. Work force studies are a recommended best practice by the International Association of Chiefs of Police (IACP) and the International City/County Management Association (ICMA) to objectively determine appropriate staffing levels and deployment models for patrol, dispatch and investigative assignments. The results will support data-driven decisions to align staffing resources and deployment models with current and projected service levels, operational demands, and community expectations.

Measure T Police Fund - 121: Measure T provides a dedicated 1/4 cent sales tax to support public safety. The sales tax revenue collected is split 60% Police and 40% Fire. This fund is the Police portion of the sales tax and can only be used for police operations and capital. This fund has one proposed capital request which includes the acquisition of one police vehicle, as detailed below:

Visalia City Council Printed on 4/16/2026Page 4 of 9
powered by Legistar™
30 File #: 25-0765 Agenda Date: 4/20/2026 Agenda #: 3.
· Fully Equipped Marked Patrol Unit - Vehicle #212623 ($77K): This vehicle is 7 years old and was involved in an accident in August 2024. Fleet Maintenance is recommending the vehicle be replaced due to the costs to repair the vehicle exceeding the value of the vehicle. The total estimated replacement cost is $108,000, of which $31,000 has already been accumulated for replacement in Measure T Police Vehicle Replacement Fund (5030 and was brought to council on March 16, 2026. The remaining $77,000 is being requested to replace this vehicle.

Timely replacement of this unit is necessary to maintain operational reliability and officer safety.

Police Unclaimed Funds - Fund 012: This governmental fund accounts for unclaimed monies received by the Police Department, including property and evidence-related funds, in accordance with California Government Code section 50050. These funds are held for a statutory period to allow rightful owners to claim them. If unclaimed after the required holding period and public notice requirements have been satisfied, they are deemed abandoned and may be transferred for City use.

Due to the one-time and non-recurring nature of these revenues, expenditures are limited to one-time public safety needs, such as capital equipment, rather than ongoing operational costs. For FY 2026/27, funding in the amount of $25,500 is proposed for the replacement of the SWAT Communication System. This project includes the purchase of upgraded in-ear communication headsets equipped with active noise reduction and noise cancellation capabilities, as well as shooter- specific boom microphones. These enhancements will provide clear, reliable communication in high- noise tactical environments and improve coordination, situational awareness, and overall officer safety.

Narcotics Forfeiture - Fund 621: This special revenue fund accounts for asset forfeiture revenues received through narcotics-related enforcement activities. These funds are restricted for law enforcement purposes in accordance with applicable state and federal guidelines and cannot be used for ongoing operational expenditures that would otherwise be funded by the General Fund.

Due to the one-time and non-recurring nature of these revenues, expenditures are limited to one-time public safety needs, such as capital equipment and specialized tools that support law enforcement operations. For FY 2026/27, funding is proposed for the purchase of night vision equipment for the SWAT team. This project includes the acquisition of 21-night vision devices to enhance operational capability in low-light environments. The equipment will allow officers to operate with improved visibility while maintaining concealment, enhancing coordination and situational awareness, and reducing risk to personnel during high-risk operations.

Baseball - Fund 157: This fund accounts for the revenues and expenditures associated with the City’s agreement with Around the Herd for the lease and operation of Valley Strong Baseball Stadium. Under the original agreement, the General Fund contributed an annual allocation of $200,000 for fan-experience enhancements. Following the settlement agreement executed in August 2024, multiple capital improvements were completed to comply with updated MLB ballpark standards. As part of that agreement, the Fan Improvement Allocation, which reflects the annual $200,000 allocation through the end of the current contract term in December 2029 plus accumulated prior-year residuals totaling $1.55 million was used to fund the recently completed $7.6 million in capital improvement projects. In addition, the City is responsible for all major maintenance to the facility. This is funded separately through a subsidy from the General Fund. The projects listed below are for major maintenance to the facility:

Visalia City Council Printed on 4/16/2026Page 5 of 9
powered by Legistar™
31 File #: 25-0765 Agenda Date: 4/20/2026 Agenda #: 3.
· Rawhide Stadium Retaining Wall Repair ($300K): This project includes the repair of two reinforced concrete retaining walls at Valley Strong Stadium that are exhibiting hairline cracking and visible curvature, indicating early signs of structural deterioration. While the walls do not currently pose an immediate safety risk, proactive repairs are being recommended to stabilize the structures, prevent further deterioration, and avoid higher future repair or replacement costs.

This project supports the City’s ongoing commitment to maintaining safe and functional public facilities and aligns with the capital improvement obligations outlined in the stadium lease agreement. Staff are currently advancing design and evaluation efforts to determine the appropriate repair solution for the two retaining walls. Construction costs are currently estimated at $300k, with additional funding requested to complete the construction phase. Project total of $430k, includes prior year funding of $130k.
· Rawhide Stadium Accessible Walkway Improvements ($140K): Design and construct an accessible walkway at Valley Strong Ballpark to improve connectivity between the older northwestern seating area and the newer southwestern section. The current route requires a combination of ramps, stairs, and an accessible lift, creating barriers for individuals with mobility limitations. This project will provide a continuous accessible path, eliminating reliance on the lift and improving overall accessibility and circulation within the facility. Project total of $515K, includes $140K in FY 2027/28 and the balance of $375K in FY 2028/29.

Convention Center - Fund 413: This fund revenues are derived from facility fees collected from conventions, conferences, and events held at the Visalia Convention Center. These revenues are used to fund operations and capital. In addition, this fund receives an annual subsidy from the General Fund.

Staff is recommending 15 projects in the two-year budget that address aging infrastructure, improves functionality, and ensures the Convention Center remains a viable and attractive venue for regional events. Below are two of the larger projects recommended in the two-year budget:
· Convention Center Master Plan and Feasibility Study ($250K): This project includes the development of a comprehensive master plan and feasibility study for the Visalia Convention Center. The study will evaluate existing facility conditions, space utilization, and future expansion opportunities, including the potential for a hotel within the convention center block.

The effort will provide conceptual design options, cost estimates, and long-term planning recommendations to guide future capital investments. This project is critical to ensuring the facility remains competitive and responsive to evolving market demands for conferences, conventions, and large-scale events.
· Convention Center Wi-Fi System Replacement ($200K): This project replaces the existing Wi-Fi system and supporting network infrastructure, originally installed in 2015, which is approaching the end of its useful life and no longer meets the operational demands on modern events. The upgraded system will improve connectivity, reliability, and overall performance, supporting current technological needs for conferences, conventions, and large gatherings.

Reliable, high-capacity wireless service is a critical component of facility operations and user satisfaction, and this upgrade ensures the Convention Center remains competitive with comparable venues.

Visalia City Council Printed on 4/16/2026Page 6 of 9
powered by Legistar™
32 File #: 25-0765 Agenda Date: 4/20/2026 Agenda #: 3.

Each Funds proposed projects is listed in detail in Attachment A.

Next Capital Funds to be Reviewed:

As previously mentioned, Capital Funds will be presented to Council during the months of February through May. This allows Council to conduct their review of the proposed CIP budget in manageable groupings. Funds listed at prior Council meetings are listed in Table 2: Capital Funds Reviewed.

The table shows the date the funds were reviewed by Council.

Table 2: Capital Funds Reviewed at Prior Council Sessions

FUND DESCRIPTION FUND DESCRIPTION
231 Wastewater Trunkline 132 Measure R Bike/Trail
232 Sewer Connection 211 Recreation Facilities
401 Building Safety 221 Storm Sewer
406 Animal Services 222 Storm Sewer Deficiency
411 Airport 224 Ground Water Recharge
431 Wastewater 261 Waterway Construction
441 Solid Waste 481 Storm Sewer Maintenance
452 Transit Capital

FUND DESCRIPTION FUND DESCRIPTION
111 Gas Tax 401 Building Safety (Changes)
113 SB1-RMRA 501 Fleet Maintenance
131 Measure R Local 502 Vehicle Replacement
133 Measure R Regional 503 Measure T Police Vehicle Replace 241 Transportation Impact Fees 504 Measure T Fire Vehicle Replace 273 Landscape & Lighting 505 Measure N Vehicle Replace
281 State Transportation 511 Information Services
291 NE Capital Improvements 551 Risk
2/17/26 3/2/26
3/16/26 4/6/26
The proposed presentation schedule is listed below in Table 3: Capital Funds to be reviewed by Council in future Council Sessions.

Table 3: Capital Funds to be Reviewed by Council in Future Council Sessions

FUND DESCRIPTION
*311 CDBG
001 General Fund *141 Measure N
* Funds marked with an asterisk will be reviewed separately due to program requirements but will be included in the final budget document. 5/13/26
Spring 2026
Visalia City Council Printed on 4/16/2026Page 7 of 9
powered by Legistar™
33 File #: 25-0765 Agenda Date: 4/20/2026 Agenda #: 3.

FUND DESCRIPTION
*311 CDBG
001 General Fund *141 Measure N
* Funds marked with an asterisk will be reviewed separately due to program requirements but will be included in the final budget document. 5/13/26
Spring 2026
Fiscal Impact including annual maintenance and operating costs:

The Capital Improvement Plan is presented as a six-year planning document, with FY 2026/27 and FY 2027/28 proposed for adoption and appropriation, and the remaining four years are provided for long-term planning purposes and do not constitute an authorization to spend. The attached financial schedules (Attachment A) provide a comprehensive financial summary of each fund, including beginning cash balances, projected revenues, operating expenditures, proposed capital expenditures, and estimated ending fund balances over the six-year planning forecast. These projections are based on current revenue trends, adopted fee structures, development activity assumptions, grant funding availability, and known capital project commitments.

The CIP is developed to ensure that planned capital investments are aligned with available funding sources and that each fund remains financially sustainable over the planning period. Where applicable, projects are supported by restricted revenues, internal service fund charges, or external funding sources to minimize impacts to the General Fund. No appropriation or budget action will result from this review item. The final CIP will be presented for adoption and appropriation with the City’s Operating Budget in June 2026.

Prior Council Action: None
Alternatives: None
Recommended Motion (and Alternative Motions if expected):

No motion is requested or required at this time.

Environmental Assessment Status: N/A
CEQA Review: N/A
Deadline for Action: 04/20/2026
Attachments:

Attachment A - Summary of proposed Capital Projects by Fund Attachment B - Directory of Map Points and Maps
Strategic Goal: Indicates which City Strategic Goal(s) this item supports. Check all that apply. ☒
Economic
Vitality
☒
Organizational
Excellence
☒
Fiscal
Strength
☒
Infrastructure &
Growth
☒
Quality of
Life
Visalia City Council Printed on 4/16/2026Page 8 of 9
powered by Legistar™
34 File #: 25-0765 Agenda Date: 4/20/2026 Agenda #: 3.
☒
Economic
Vitality
☒
Organizational
Excellence
☒
Fiscal
Strength
☒
Infrastructure &
Growth
☒
Quality of
Life
Visalia City Council Printed on 4/16/2026Page 9 of 9
powered by Legistar™
35

Attachment A: Summary of Proposed Capital Projects by Fund Attachment A: Summary of Proposed Capital Projects by Fund 4-20-26

The following pages contain a detailed listing of the capital project requests for review by the fund including a summary of cash flow for each.

Fund Name Fund #
Proposed
2026-27
Proposed
2027-28
Planning
2028-32
Corporation Yard Impact Fee 103 - - 2,081,700 Library Impact Fee 104 - - 550,000 Fire Impact Fee 106 150,000 100,000 200,000 Police Impact Fee 105 250,000 - - Police Measure T 121 77,200 - - Police Unclaimed Funds 012 36,500 - - Narcotics Forfeiture 621 180,000 - - Baseball 157 300,000 140,000 500,000
Convention Center 413 846,400 428,400 23,714,000 Total Projects $ 1,840,100 $ 668,400 $ 27,045,700 36

Attachment A: Summary of Proposed Capital Projects by Fund

2026-27 2027-28 2028-29 2029-30 2030-31 2031-32
Beginning Cash Balance 1,599,700 1,730,800 1,864,500 (80,900) 58,100 199,800 Impact Fees- Corp Yard 100,000 102,000 104,000 106,100 108,200 110,400 Interest Earnings 34,000 34,700 35,400 36,100 36,800 37,500 Allocations (2,900) (3,000) (3,100) (3,200) (3,300) (3,400) Capital Improvements 0 0 (2,081,700) 0 0 0
Total Resources Available for Future Projects 1,730,800 1,864,500 (80,900) 58,100 199,800 344,300 # Project Description (100 word limit) Dept
Project #
(or "new")
Budget
Impact
Map
Ref 2026-27 2027-28 2028-29 2029-30 2030-31 2031-32
1 Corporation Yard Site Development: Develop City-
owned property at the Corporation Yard acquired
from SCE at the northwest corner to support public
works operations and future expansion needs.

Improvements include site grading, paving, utilities,
lighting, and storm drainage enhancements to meet
NPDES permit requirements. The project also
requires demolition of the existing Streets Building,
relocation of utilities, and site preparation activities (soil import, grading, and compaction). These
improvements will enhance operational efficiency,
support compliance with stormwater regulations,
improve overall site circulation for vehicles and
pedestrians, and provide grease & sediment
treatment to improve existing storm drainage
systems. Multi-funded total project cost $4.8M.
$1.67M CY Impact Fee (103) and $3.1M Solid Waste
(441). Public Works New $ N/A 1,671,700
Corp Yard Impact Fee - 103 (2330)
2026/27 - 2031/32 Capital Improvement Program
Fund Description: This fund is derived from Corporation Yard Impact fees collected at the time of building permit issuance. Funds are to only be used for new facilities and equipment, and not for operation and maintenance.

Cash Balance Summary
Additional Information: A Corp Yard Master Plan will be developed to determine the needs of the Corporation Yard. The Master Plan will be brought to Council for approval which will change the proposed capital plan.
37

Attachment A: Summary of Proposed Capital Projects by Fund

# Project Description (100 word limit) Dept
Project #
(or "new")
Budget
Impact
Map
Ref 2026-27 2027-28 2028-29 2029-30 2030-31 2031-32
2 Public Works Administration Building: Design and
construct a new Public Works Administration Building
to consolidate administrative functions currently
housed in aging and undersized facilities and allow for future staff growth. The project will improve
operational efficiency, support current staffing needs, and allow for long-term service continuity. The
existing facility is approximately (+/-) 2,200 sq ft.

Project will follow and reflect recommendations as
determined in the Corp Yard Master Plan. Multi-
funded total project cost $4.1M. $1.43M from GF
(001), $410k from WRF (431), $410k from CY Impact
Fee (103), and $1.85M from Solid Waste (441). Public Works New $ B6 410,000 $ - $ - $ 2,081,700 $ - $ - $ - Notes: Multi-funded means this is only this fund's portion of the total amount budgeted. These projects are funded from multiple sources and the full budget is shown in the "Multi-Fund 301".

The Budget Impact column shows the estimated annual impact of the project on the operating budget for maintenance once completed or purchased. - - No Annual Maintenance Costs (or no increase over existing cost) $$$ $ Annual Maintenance cost is $5,000 or less $$$$
$$ Annual Maintenance costs is $5,000 to $25,000
Capital Improvement Total:

Corp Yard Impact Fee - 103 (2330) - Continued
2026/27 - 2031/32 Capital Improvement Program
38

Attachment A: Summary of Proposed Capital Projects by Fund

2026-27 2027-28 2028-29 2029-30 2030-31 2031-32
Beginning Cash Balance 120,400 148,400 177,000 156,200 (314,000) (283,600) Library Impact Fee 25,000 25,500 26,000 26,500 27,000 27,500 Interest Earnings 3,500 3,600 3,700 3,800 3,900 4,000
Allocations (500) (500) (500) (500) (500) (500)
Capital Improvements 0 0 (50,000) (500,000) 0 0
Total Resources Available for Future Projects 148,400 177,000 156,200 (314,000) (283,600) (252,600) # Project Description (100 word limit) Dept
Project #
(or "new")
Budget
Impact
Map
Ref 2026-27 2027-28 2028-29 2029-30 2030-31 2031-32
1 Library Facility Expansion and Development: Evaluate
and plan for expansion of existing library facilities or development of a new library facility to meet growing
community needs. This project will assess space,
service, and infrastructure requirements to
accommodate future population growth and enhance
library services. Staff will continue coordination with the County and return to Council with a defined project scope and funding plan. Admin New -- N/A 500,000
2 Impact Fee Nexus Study: Conduct a comprehensive
nexus study to evaluate and update development
impact fees for the Library. The study will establish
the required relationship between new development
and projected service demands due to new growth.

This update ensures compliance with State
requirements. Admin New -- N/A 50,000
$ - $ - $ 50,000 $ 500,000 $ - $ - Notes: Multi-funded means this is only this fund's portion of the total amount budgeted. These projects are funded from multiple sources and the full budget is shown in the "Multi-Fund 301".

The Budget Impact column shows the estimated annual impact of the project on the operating budget for maintenance once completed or purchased. - - No Annual Maintenance Costs (or no increase over existing cost) $$$ $ Annual Maintenance cost is $5,000 or less $$$$
$$ Annual Maintenance costs is $5,000 to $25,000
Capital Improvement Total:

Library Impact Fee - 104 (2340)
2026/27 - 2031/32 Capital Improvement Program
Fund Description: This fund is derived from Library Impact fees collected at the time of building permit issuance. Funds are to only be used for new facilities and equipment, and not for operation and maintenance.

Cash Balance Summary
39

Attachment A: Summary of Proposed Capital Projects by Fund

2026-27 2027-28 2028-29 2029-30 2030-31 2031-32
Beginning Cash Balance (3,593,800) (3,443,600) (3,237,400) (2,925,100) (2,706,600) (2,381,700) Impact Fee Revenues 304,900 311,000 317,200 323,500 330,000 336,600 Operating and Allocations (4,700) (4,800) (4,900) (5,000) (5,100) (5,200) Capital Improvements (150,000) (100,000) 0 (100,000) 0 (100,000) Total Resources Available for Future Projects (3,443,600) (3,237,400) (2,925,100) (2,706,600) (2,381,700) (2,150,300) # Project Description (100 word limit) Dept
Project #
(or "new")
Budget
Impact
Map
Ref 2026-27 2027-28 2028-29 2029-30 2030-31 2031-32
1 Public Safety Impact Fee Nexus Study: Conduct a
comprehensive nexus study to evaluate and update
development impact fees for the Fire and Police
Impact Fee Funds. The study will establish the
required relationship between new development,
projected service demands, and the proportional cost
of public safety facilities, equipment, and
infrastructure needed to maintain service levels. This update ensures compliance with State requirements
and supports accurate, legally defensible impact fee
structures. Multi funded project total of $300k. $150K from Police Impact Fee (105) and $150K from Fire
Impact Fee (106). Fire/Police New - - N/A 150,000
Fire Impact Fee - 106 (2360)
2026/27 - 2031/32 Capital Improvement Program
Fund Description: This fund is derived from Fire Impact fees collected at the time of building permit issuance. Funds are to only be used for new facilities and equipment, and not for operation and maintenance.

Cash Balance Summary
40

Attachment A: Summary of Proposed Capital Projects by Fund

# Project Description (100 word limit) Dept
Project #
(or "new")
Budget
Impact
Map
Ref 2026-27 2027-28 2028-29 2029-30 2030-31 2031-32
2 Public Safety Traffic Signal Pre-emption System:

Install three (3) emergency vehicle preemption
systems at existing traffic intersections at various
locations throughout the City every other year to
improve response times and enhance public safety.

These systems allow emergency response vehicles to
control traffic signals along their route, reducing
delays and improving emergency response efficiency.

While newer traffic signals include this technology,
approximately 45 existing intersections currently lack
preemption capability. Multi funded project total of
$100k every other year from $75k Fire Impact Fees
(106) and $25k General Fund (001). Eng CP9531 - - N/A 100,000 100,000 100,000 $ 150,000 $ 100,000 $ - $ 100,000 $ - $ 100,000 Notes: Multi-funded means this is only this fund's portion of the total amount budgeted. These projects are funded from multiple sources and the full budget is shown in the "Multi-Fund 301".

The Budget Impact column shows the estimated annual impact of the project on the operating budget for maintenance once completed or purchased. - - No Annual Maintenance Costs (or no increase over existing cost) $$$ $ Annual Maintenance cost is $5,000 or less $$$$
$$ Annual Maintenance costs is $5,000 to $25,000
Capital Improvement Total:

Fire Impact Fee - 106 (2360)
2026/27 - 2031/32 Capital Improvement Program
41

Attachment A: Summary of Proposed Capital Projects by Fund

2026-27 2027-28 2028-29 2029-30 2030-31 2031-32
Beginning Cash Balance (2,568,400) (2,360,900) (1,894,200) (1,418,100) (932,500) (437,200) Impact Fee Revenues 458,500 467,700 477,100 486,600 496,300 506,200 Operating and Allocations (1,000) (1,000) (1,000) (1,000) (1,000) (1,000) Capital Improvements (250,000) 0 0 0 0 0
Total Resources Available for Future Projects (2,360,900) (1,894,200) (1,418,100) (932,500) (437,200) 68,000 # Project Description (100 word limit) Dept
Project #
(or "new")
Budget
Impact
Map
Ref 2026-27 2027-28 2028-29 2029-30 2030-31 2031-32
1 Public Safety Impact Fee Nexus Study: Conduct a
comprehensive nexus study to evaluate and update
development impact fees for the Fire and Police
Impact Fee Funds. The study will establish the
required relationship between new development,
projected service demands, and the proportional cost
of public safety facilities, equipment, and
infrastructure needed to maintain service levels. This update ensures compliance with State requirements
and supports accurate, legally defensible impact fee
structures. Multi funded project total of $300k. $150K from Police Impact Fee (105) and $150K from Fire
Impact Fee (106). Fire/Police New - - N/A 150,000
Police Impact Fee - 105 (2350)
2026/27 - 2031/32 Capital Improvement Program
Fund Description: This fund is derived from Police Impact fees collected at the time of building permit issuance. Funds are to only be used for new facilities and equipment, and not for operation and maintenance.

Cash Balance Summary
42

Attachment A: Summary of Proposed Capital Projects by Fund

# Project Description (100 word limit) Dept
Project #
(or "new")
Budget
Impact
Map
Ref 2026-27 2027-28 2028-29 2029-30 2030-31 2031-32
2 Police Work Force Study: This project will retain a
qualified professional consultant to conduct a
comprehensive Work Force Study for the Police
Department. The study will include a detailed analysis of statistical data, current staffing levels, shift
structures, caseloads, response times, and service
demands. Work force study analyses are the
recommended best practices from the IACP and
ICMA to objectively determine appropriate staffing
levels and deployment models for patrol, dispatch and
investigative assignments. The results will support
data driven decisions to align staffing resources and
deployment models with current and projected service
levels, operational demands, and community
expectations. Police New - - N/A 100,000
$ 250,000 $ - $ - $ - $ - $ - Notes: Multi-funded means this is only this fund's portion of the total amount budgeted. These projects are funded from multiple sources and the full budget is shown in the "Multi-Fund 301".

The Budget Impact column shows the estimated annual impact of the project on the operating budget for maintenance once completed or purchased. - - No Annual Maintenance Costs (or no increase over existing cost) $$$ $ Annual Maintenance cost is $5,000 or less $$$$
$$ Annual Maintenance costs is $5,000 to $25,000
Capital Improvement Total:

Police Impact Fee - 105 (2350) - Continued
2026/27 - 2031/32 Capital Improvement Program
43

Attachment A: Summary of Proposed Capital Projects by Fund

2026-27 2027-28 2028-29 2029-30 2030-31 2031-32
Beginning Cash Balance 8,359,400 8,657,200 8,965,500 9,224,100 9,429,700 9,578,800 Measure T Sales Tax Revenues 5,907,200 6,054,900 6,206,300 6,361,500 6,520,500 6,683,500 Measure T Sales Tax Operating Expenditures (5,532,200) (5,746,600) (5,947,700) (6,155,900) (6,371,400) (6,594,400) Capital Improvements (77,200) 0 0 0 0 0
Total Resources Available for Future Projects 8,657,200 8,965,500 9,224,100 9,429,700 9,578,800 9,667,900 # Project Description (100 word limit) Dept
Project #
(or "new")
Budget
Impact
Map
Ref 2026-27 2027-28 2028-29 2029-30 2030-31 2031-32
1 Replace (1) Police Patrol Unit fully equipped marked 4 door Sedan with similar
Budget Year / Unit/ Year / Age / Miles
2026-27 / 212623 / 2019 / 7 / 49,190
Wrecked 8/2024 - Multi fund project total $109k.

Depreciated $31K from Measure T PD Vehicle
Replacement Fund (503), balance from $77K MT
home fund (121) Police New - - N/A 77,200
$ 77,200 $ - $ - $ - $ - $ - Notes: Multi-funded means this is only this fund's portion of the total amount budgeted. These projects are funded from multiple sources and the full budget is shown in the "Multi-Fund 301".

The Budget Impact column shows the estimated annual impact of the project on the operating budget for maintenance once completed or purchased. - - No Annual Maintenance Costs (or no increase over existing cost) $$$ $ Annual Maintenance cost is $5,000 or less $$$$
$$ Annual Maintenance costs is $5,000 to $25,000
Capital Improvement Total:

Measure T - 121 (2130)
2026/27 - 2031/32 Capital Improvement Program
Fund Description: Measure T provides a dedicated 1/4 cent sales tax to support public safety. The sales tax revenue collected is split 60% Police and 40% Fire. This fund is the Police portion of the sales tax and can only be used for police operations and capital.

Cash Balance Summary
44

Attachment A: Summary of Proposed Capital Projects by Fund

2026-27 2027-28 2028-29 2029-30 2030-31 2031-32
Beginning Cash Balance 97,300 60,800 60,800 60,800 60,800 60,800 Operating Revenues 0 0 0 0 0 0
Operating Expenditures 0 0 0 0 0 0
Capital Improvements (36,500) 0 0 0 0 0
Total Resources Available for Future Projects 60,800 60,800 60,800 60,800 60,800 60,800 # Project Description (100 word limit) Dept
Project #
(or "new")
Budget
Impact
Map
Ref 2026-27 2027-28 2028-29 2029-30 2030-31 2031-32
1 SWAT Communication System Replacement: While
existing headsets remain operational, this project
replaces 18 SWAT in-ear communication systems to
improve officer communication during tactical
operations. The upgraded headsets include active
noise reduction and noise cancellation capabilities,
allowing for clear, reliable communication in high-
noise environments. The equipment supports Active
Noise Reduction (ANR), Active Noise Cancellation
(ANC), and Dual Mode with ANR/ANC
simultaneously. The included shooter specific (left or right hand) boom microphone provides clear and
reliable communications for operators, and enhances
coordination, situational awareness, and overall
officer safety. Police New - - N/A 25,500
Police Unclaimed Funds - 012 (3820)
2026/27 - 2031/32 Capital Improvement Program
Fund Description: Funds seized under California Penal Code section 335a. Seizure of Gaming Device by Peace Officers. The pertinent section reads "Any and all money seized in or in connection with such machine or device shall, immediately after such machine or device has been destroyed, be paid into the treasury of the city or county, as the case may be, where seized, said money to be deposited in the general fund." (Added by Stats. 1941, Ch. 192.) Cash Balance Summary
45

Attachment A: Summary of Proposed Capital Projects by Fund

# Project Description (100 word limit) Dept
Project #
(or "new")
Budget
Impact
Map
Ref 2026-27 2027-28 2028-29 2029-30 2030-31 2031-32
2 Remote Firing Device: Purchase a remote firing
device for the Bomb Squad to safely initiate
controlled detonations of hazardous devices. This
equipment allows technicians to conduct operations
from a safe distance, reducing exposure to risk during
explosive disposal activities. The device supports
both electric and non-electric systems and enhances
the team's ability to safely and effectively neutralize threats. This investment improves operational safety
and aligns the best practices for bomb disposal
operations. Police New - - N/A 11,000
$ 36,500 $ - $ - $ - $ - $ - Notes: Multi-funded means this is only this fund's portion of the total amount budgeted. These projects are funded from multiple sources and the full budget is shown in the "Multi-Fund 301".

The Budget Impact column shows the estimated annual impact of the project on the operating budget for maintenance once completed or purchased. - - No Annual Maintenance Costs (or no increase over existing cost) $$$ $ Annual Maintenance cost is $5,000 or less $$$$
$$ Annual Maintenance costs is $5,000 to $25,000
Capital Improvement Total:

Police Unclaimed Funds - 012 (3820) - Continued
2026/27 - 2031/32 Capital Improvement Program
46

Attachment A: Summary of Proposed Capital Projects by Fund

2026-27 2027-28 2028-29 2029-30 2030-31 2031-32
Beginning Cash Balance 181,200 1,200 1,200 1,200 1,200 1,200 Operating Expenditures 0 0 0 0 0 0
Capital Improvements (180,000) 0 0 0 0 0
Total Resources Available for Future Projects 1,200 1,200 1,200 1,200 1,200 1,200 # Project Description (100 word limit) Dept
Project #
(or "new")
Budget
Impact
Map
Ref 2026-27 2027-28 2028-29 2029-30 2030-31 2031-32
1 Night Vision equipment: Purchase (21) night vision
devices for the SWAT team to replace reliance on
visible "white light" systems. Current equipment can
expose officer positions, reduce situational
awareness, and increase operational risk. Night
vision technology will allow officers to operate in low- light environments with improved visibility while
remaining concealed, enhancing coordination through
infrared capabilities and reducing risk to personnel.

This investment supports officer safety, improves
tactical effectiveness, and aligns equipment
capabilities with modern public safety standards. The
SWAT team consists of 21 members, including
officers, sergeants, and a lieutenant. Police New - - N/A 180,000 $ 180,000 $ - $ - $ - $ - $ - Notes: Multi-funded means this is only this fund's portion of the total amount budgeted. These projects are funded from multiple sources and the full budget is shown in the "Multi-Fund 301".

The Budget Impact column shows the estimated annual impact of the project on the operating budget for maintenance once completed or purchased. - - No Annual Maintenance Costs (or no increase over existing cost) $$$ $ Annual Maintenance cost is $5,000 or less $$$$
$$ Annual Maintenance costs is $5,000 to $25,000
Capital Improvement Total:

Narcotics Forfeiture - 621 (6210)
2026/27 - 2031/32 Capital Improvement Program
Fund Description: This fund was established to account for money received from narcotics seizures of cash and property as authorized by the CA Health and Safety Code. Monies are held on deposit until a court determines whether the money must be returned to the previous owner or forfeited to the City which may use the seized fund for the recovery of law enforcement costs associated with the seized funds.

Cash Balance Summary
47

Attachment A: Summary of Proposed Capital Projects by Fund

2026-27 2027-28 2028-29 2029-30 2030-31 2031-32
Beginning Cash Balance 0 0 0 0 0 0
General Fund Transfer 300,000 140,000 500,000
Capital Improvements (300,000) (140,000) (500,000) 0 0 0 Total Resources Available for Future Projects 0 0 0 0 0 0 # Project Description (100 word limit) Dept
Project #
(or "new")
Budget
Impact
Map
Ref 2026-27 2027-28 2028-29 2029-30 2030-31 2031-32
1 Rawhide Stadium Retaining Wall Repair: Repair two
reinforced concrete retaining walls at Valley Strong
Stadium that are exhibiting hairline cracking and
visible curvature. While the walls are not at immediate risk of failure, proactive repairs are recommended to
prevent further deterioration and avoid more costly
structural issues. Staff are currently advancing design and evaluation efforts to determine the appropriate
repair solution for the two retaining walls. Construction costs are currently estimated at $300k, with additional funding requested to complete the construction phase.

Project total of $430k, includes prior year funding of
$130k. Eng CP0616 - - B43 300,000
2 Rawhide Stadium Accessible Walkway
Improvements: Design and construct an accessible
walkway at Valley Strong Ballpark to improve
connectivity between the older northwestern seating
area and the newer southwestern section. The current
route requires a combination of ramps, stairs, and an
accessible lift, creating barriers for individuals with mobility limitations. This project will provide a
continuous accessible path, eliminating reliance on the lift and improving overall accessibility and circulation within the facility. Eng New - - B43 140,000 500,000
$ 300,000 $ 140,000 $ 500,000 $ - $ - $ - Notes: Multi-funded means this is only this fund's portion of the total amount budgeted. These projects are funded from multiple sources and the full budget is shown in the "Multi-Fund 301".

The Budget Impact column shows the estimated annual impact of the project on the operating budget for maintenance once completed or purchased. - - No Annual Maintenance Costs (or no increase over existing cost) $$$ $ Annual Maintenance cost is $5,000 or less $$$$
$$ Annual Maintenance costs is $5,000 to $25,000
Capital Improvement Total:

Baseball - 157 (1570)
2026/27 - 2031/32 Capital Improvement Program
Fund Description: This fund was established to account for the operations of the local professional baseball team. The Baseball fund is subsidized by the General Fund. All revenue received from the lease is used to payback the General Fund for the MLB Project Upgrade.

Cash Balance Summary
48

Attachment A: Summary of Proposed Capital Projects by Fund

2026-27 2027-28 2028-29 2029-30 2030-31 2031-32
General Fund Transfer for Capital 846,400 428,400 132,400 311,600 23,270,000 0 Capital Improvements (846,400) (428,400) (132,400) (311,600) (23,270,000) 0 Total Resources Available for Future Projects 0 0 0 0 0 0 # Project Description (100 word limit) Dept
Project #
(or "new")
Budget
Impact
Map
Ref 2026-27 2027-28 2028-29 2029-30 2030-31 2031-32
1 Convention Center Wi-Fi System Replacement:

Replace the Convention Center's existing Wi-Fi
system and network infrastructure, originally installed in 2015 and now approaching end of useful life and
will reach the end of support on December 31, 2027.

The current system no longer meets the performance
demands of modern events. The upgraded system
will improve connectivity, reliability, and user
experience for conferences, conventions, and large
gatherings.

Convention
Center New - - N/A 200,000
2 Replacement of Electronic Marquees: Replace the
existing electronic marquees at the convention center
due to distorted images and pixilation. New LED
electronic marquees will ensure events, conventions,
conferences, etc. are publicized and inform the public
of the happenings at the convention center. The
existing marquees are aging, making the uploading of
advertising graphics for events difficult. New
marquees will reduce maintenance and operations
costs resulting in a budget savings, they could also be used to advertise other Departments/Divisions Events
to the public. Project contingent upon available
General Fund resources. Project total of $180K,
includes prior year funding of $86K.

Convention
Center CP0727 - - B45 150,000
Convention Center - 413 (4130)
2026/27 - 2031/32 Capital Improvement Program
Fund Description: This fund's revenues come from facility fees for business, entertainment and cultural events held at the Convention Center and from a contribution from the General Fund. Funds are to be used for Convention Center Projects only.

Cash Balance Summary
Additional Information: The Convention Center Renovation project will be funded through a bond with the payments being subsidized by the General Fund. The 2014 remodel debt will retire in FY 29/30.
49

Attachment A: Summary of Proposed Capital Projects by Fund

# Project Description (100 word limit) Dept
Project #
(or "new")
Budget
Impact
Map
Ref 2026-27 2027-28 2028-29 2029-30 2030-31 2031-32
3 Convention Center Site Environmental Project
(Continuation): This project provides ongoing
oversight, assessment, and remediation of
environmental conditions at the Convention Center
site, which was previously used as a dry-cleaning
facility. Work is conducted in coordination with the
Department of Toxic Substance Control (DTSC) to
ensure compliance with regulatory requirements and
to support safe site conditions. Multi funded project
total of $331k. $177k from Convention Center (413)
including $26k prior year funding, and $128k from
WWTP (431). Eng CP0594 - - N/A 112,200 65,000
4 Convention Center Chiller Control System
Replacement: Replace critical control, logic, and
power components for the Convention Center's
primary chiller system to ensure safety and reliable
operations. These parts are essential for proper
startup, logic processing, communication, fault
detection, and load regulation. The main chiller serves the Exhibit Hall, Ballroom, meeting rooms, and pre-
function spaces. Several of its electronic control
boards are beyond life expectancy, intermittently
failing, no longer supported by the manufacturer,
producing operational faults, causing inconsistent
cooling, posing risk of full system failure. The
purchase of these components will include critical
spare parts to be maintained in inventory to ensure
continued system reliability and mitigate risks
associated with aging equipment becoming obsolete. Convention Center New - - B45 97,100
5 Convention Center Dance Floor Replacement:

Replace the Convention Center's primary modular
dance floor system, which is aged, worn, and no
longer meets current aesthetic and functional
standards for weddings, galas, quinceañeras,
conferences. The existing floor has visible wear,
degraded edges, and inconsistent locking
mechanisms, creating potential safety concerns and
impacting the overall appearance of event spaces.

The new system will improve stability and safety,
reduce setup and teardown time, and lower labor
requirements. This replacement supports operational
efficiency, enhances event quality, and improves the
Center's competitiveness for bookings.

Convention
Center New - - B45 89,900
Convention Center - 413 (4130) - Continued
2026/27 - 2031/32 Capital Improvement Program
50

Attachment A: Summary of Proposed Capital Projects by Fund

# Project Description (100 word limit) Dept
Project #
(or "new")
Budget
Impact
Map
Ref 2026-27 2027-28 2028-29 2029-30 2030-31 2031-32
6 Convention Center Drinking Fountain Replacement
and Bottle Filling Stations: Replace existing drinking
fountains throughout the Convention Center with ten
ADA-compliant, refrigerated units that include
integrated bottle filling stations. Current fountains are outdated, inefficient, and do not provide modern
functionality. The new units would be installed in:

Exhibit Hall Lobby – 6 units Executive Wing (Back
Hallway) – 2 units Second Floor North Wing – 2 units.

These stations support high-traffic event usage and
promote sustainable practices by reducing single-use
plastic waste. The current drinking fountains are
outdated, inefficient, and lack bottle filling capability.

Convention
Center New - - B45 39,800
7 Convention Center Carpet Extractor Equipment
Replacement: Purchase one carpet extractor, 28-
Gallon Capacity to maintain large, carpeted areas
within the Convention Center. Existing equipment is
undersized, aging, and requires multiple passes,
resulting in increased labor time and reduced
efficiency. The new equipment will improve cleaning
effectiveness, reduce labor hours and chemical
usage, and support overall facility cleanliness and
maintenance standards, enhancing guest experience.

Convention
Center New - - N/A 31,400
8 Plaza Courtyard Holiday Tree Installation: Purchase
and install a permanent holiday tree approximately 30f
tall for the Convention Center Plaza Courtyard to
serve as a focal point for seasonal events and
community gatherings. The project will support annual
holiday programming, including tree lighting events,
and enhance the visibility and activation of the
downtown area. Prior to purchase, staff will evaluate
and pursue alternative funding opportunities, including sponsorships and partnerships, to offset project
costs. This improvement is intended to strengthen
community engagement, support downtown activity,
and create a consistent and recognizable holiday
destination creating traditions, strengthen
neighborhood identity and pride. Convention
Center New - - B44 30,000
Convention Center - 413 (4130) - Continued
2026/27 - 2031/32 Capital Improvement Program
51

Attachment A: Summary of Proposed Capital Projects by Fund

# Project Description (100 word limit) Dept
Project #
(or "new")
Budget
Impact
Map
Ref 2026-27 2027-28 2028-29 2029-30 2030-31 2031-32
9 Plaza Courtyard Permanent Tree Lighting Installation:

Install permanent decorative lighting for trees within
the Convention Center Plaza Courtyard to enhance
aesthetics and align with downtown streetscape
improvements. This project will include 2 oak trees.

The project will improve the visual appeal of the
facility, increase visibility, and create a more inviting environment for visitors and events. Enhancements
will support year-round activation of the space and
improve the overall visitor experience.

Convention
Center New - - B44 30,000
10 Replace Portable Stage: Purchase 75 4'x8' stage
decks, 25 8' safety rails, 15 4' safety rails, 15 8' toe rails, 10 4' toe rails, 34 risers, 6 adjustable staircases and pegs, for the assembly of a 56'x40' stage.

Existing stage is 35 years old, worn and in need of
replacement. New stage would resolve safety
concerns, provide ease of set up and breakdown
promoting efficient operations, adaptability to various event size options and the ability to enhance audience
experience. Project total of $290K, includes prior year funding of $263K.

Convention
Center CP0723 - - B45 20,000
11 Convention Center Radio Replacement: This project
includes the planned replacement of (16) radios to
support Convention Center operations. Radios
provide real-time communication that supports
coordination, public safety, and efficient facility
operations. This replacement ensures consistency in
equipment and supports reliable day-to-day
operations.

Convention
Center New - - B45 14,000
12 Convention Center Heated Holding Cabinet
Replacement: Purchase four commercial grade
heated holding cabinets to support Convention Center
catering operations and replace aging equipment.

Existing units are over 10 years old and experiencing
inconsistent heating, failing components, and reduced
reliability, impacting food safety and service
efficiency. New equipment will improve temperature
control, ensure compliance with health standards,
support large-scale events, and reduce service
delays. The project will be implemented over four
years to phase replacement and expand capacity for
large events.

Convention
Center New - - B45 32,000 32,000 32,000 32,000
2026/27 - 2031/32 Capital Improvement Program
Convention Center - 413 (4130) - Continued
52

Attachment A: Summary of Proposed Capital Projects by Fund

# Project Description (100 word limit) Dept
Project #
(or "new")
Budget
Impact
Map
Ref 2026-27 2027-28 2028-29 2029-30 2030-31 2031-32
13 Convention Center Master Plan and Feasibility Study:

Conduct Consultant services to prepare a preliminary
analysis, conceptual plan, and cost estimate for
renovation and potential expansion of the Convention
Center. The study will evaluate facility improvements,
space reconfigurations, and long-term development
opportunities, including potential for a hotel within the convention center block.

Convention
Center New - - N/A 250,000
14 Kings Canyon Room HVAC Replacement: Replace
the existing HVAC configuration serving the Kings
Canyon Room by removing it from the central chiller
system and installing a dedicated standalone air
conditioning unit, consistent with neighboring rooms
such as Sequoia. This project establishes
independent cooling capacity for the Kings Canyon
Room, improving operational control, reducing guest
complaints and reducing dependency on the central
chiller. The existing system serving Kings Canyon is
aging, inefficient, and no longer suitable for modern
event demands. Creating a standalone system
ensures consistent comfort, reduced maintenance
dependency, and alignment with how other meeting
rooms at the VCC operate.

Convention
Center New - - B45 65,400
15 Convention Center Drapes Replacement for Exhibit
Hall: Replace the existing black velvet drape system
that was originally purchased in 2011 along the East
and West walls of the Exhibit Hall with new lightweight, flame-retardant theatrical fabric panels designed for
pipe-and-drape installation. The updated system will
enhance the overall appearance of the space,
improve setup and handling efficiency, and ensure
continued compliance with applicable fire safety
standards.

Convention
Center New - - B45 16,000
16 Convention Center Security Alarm System Repair and
Upgrade: The security alarm system at the
Convention Center has not been in use and activated
for the past 2 years due to the repairs and upgrade
needed for the Fire Alarm System.

Convention
Center New - - N/A 65,400
Convention Center - 413 (4130) - Continued
2026/27 - 2031/32 Capital Improvement Program
53

Attachment A: Summary of Proposed Capital Projects by Fund

# Project Description (100 word limit) Dept
Project #
(or "new")
Budget
Impact
Map
Ref 2026-27 2027-28 2028-29 2029-30 2030-31 2031-32
17 Convention Center Public Art and Exhibit
Enhancements: Install public art and exhibit features
within the Convention Center and surrounding
courtyard areas to enhance the visual environment
and create a more distinctive and engaging facility.

Art can reflect local culture or regional history or
community talent making the convention center venue
distinctive instead of generic. Can collaborate with
Downtown Visalian's, Tourism Marketing District and
Local Art Associations to reduce cost.

Convention
Center New - - B45 35,000
18 Convention Center Exhibit Hall Chair Replacement:

Replace approximately 3,280 interlocking exhibit hall
chairs with new, durable, commercial-grade stacking
chairs equipped with integrated ganging hardware.

These chairs will match current industry standards for
large-scale convention use and will improve safety,
comfort, and appearance for high-attendance events.

No spare inventory is included in this replacement
cycle; the count is aligned exactly to the current
number of chairs in circulation. These chairs are
appropriate for large conventions, trade shows,
graduations, concerts, and multi-day events.

Convention
Center New - - N/A 179,600
19 Digital Signage Solution: Digital Signage Solution and Directional Displays to support live events, schedules, wayfinding and rotating sponsor events, project
convention logos. To present a more modern
operation, reduce printed materials, improve guest
satisfaction.

Convention
Center New - - B45 100,000
Convention Center - 413 (4130) - Continued
2026/27 - 2031/32 Capital Improvement Program
54

Attachment A: Summary of Proposed Capital Projects by Fund

# Project Description (100 word limit) Dept
Project #
(or "new")
Budget
Impact
Map
Ref 2026-27 2027-28 2028-29 2029-30 2030-31 2031-32
20 Convention Center Renovation and Modernization
Design: Develop design plans for the renovation and
modernization of the existing Convention Center to
improve functionality, aesthetics, and long-term
competitiveness. The project includes architectural
and interior design updates, reconfiguration of event
spaces, and integration of modern technology and
sustainability features to enhance operations and user
experience.

Convention
Center New - - N/A 20,000,000
21 Convention Center Chiller Replacement: Plan for the future replacement of the Convention Center's primary
chiller system, which is projected to reach the end of
its useful life between 2030-2033. While the existing
chiller system remains operational and continues to
perform efficiently, it is approaching the later stages of its lifecycle. According to the York service
technician the current system is more efficient than
what is on the market. Current lifespan should have
60,000 usable hours and as of 3 years ago it had
20,000 usable hours. This project ensures long-term
planning for a critical building system that serves the Exhibit Hall, Ballroom, meeting rooms, and pre-
function spaces, allowing for timely replacement and
avoiding unplanned system failure.

Convention
Center New - - B45 3,270,000
$ 846,400 $ 428,400 $ 132,400 $ 311,600 $ 23,270,000 $ - Notes: Multi-funded means this is only this fund's portion of the total amount budgeted. These projects are funded from multiple sources and the full budget is shown in the "Multi-Fund 301".26,634.03 The Budget Impact column shows the estimated annual impact of the project on the operating budget for maintenance once completed or purchased. - - No Annual Maintenance Costs (or no increase over existing cost) $$$ $ Annual Maintenance cost is $5,000 or less $$$$
$$ Annual Maintenance costs is $5,000 to $25,000
Convention Center - 413 (4130) - Continued
2026/27 - 2031/32 Capital Improvement Program
Capital Improvement Total:
55 56
57 58
59 Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 25-0700 Agenda Date: 4/20/2026 Agenda #: 1.

Agenda Item Wording:

Authorization to read ordinances by title only.

Visalia City Council Printed on 4/13/2026Page 1 of 1
powered by Legistar™
60 Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 25-0687 Agenda Date: 4/20/2026 Agenda #: 2.

Agenda Item Wording:

Record Parcel Map - Request authorization to record the final parcel map for Tentative Parcel Map No. 2014-10, located at the northwest corner of Lovers Lane and Walnut Avenue.

Agenda Date: 04/20/2026
Prepared by:

Edelma Gonzalez, Associate Engineer (559)713-4364, [email protected]; Jason Huckleberry, Engr and Bldg Director, (559)713-4495 [email protected] Department Recommendation:

Staff recommends that City Council authorize the recordation of the final parcel map for Tentative Parcel Map No. 2024-10.

Summary:

The final parcel map will subdivide an 8.35-acre parcel into nine (9) parcels in the C-N (Neighborhood Commercial) zone. The site is located on the northwest corner of Lovers Lane and Walnut Avenue.

Background Discussion:

The final parcel map is associated with Conditional Use Permit, CUP No. 2024-45, a request by The Hub Visalia, LLC., to establish a master planned commercial development consisting of approximately 66,000 square feet of commercial uses, including retail buildings, a coffee-shop, four drive-thru establishments, a car wash, and a grocery store. The project will improve a local street, Cambridge Court along the northerly portion of the parcel, along with road-widening improvements along Walnut Avenue and Lovers Lane along the southerly and easterly frontages of the project. All improvements are conditioned as part of the project and will be installed at the time of development of the land.

Pursuant to Title 16 (Subdivisions) of the Visalia Municipal Code, the City’sauthorization to record the final parcel map is a ministerial action. Specifically, Section 16.24.080 limits the City Council’s action to the specific determination that the final parcel map conforms substantially to the contents of the tentative map, Chapter 16, and the Subdivision Map Act, and provides in pertinent part that “ifthe Council determines that the map is in conformity with the requirements of this Chapter, the Council shall approve the map.” Disapproval based upon any other reasons would be outside the authority of the Council for this particular action. The Council may reject any and all offers of dedication in the final parcel map pursuant to Section 16.24.080 and require that the City Engineer so indicate on the map; however, staff’s recommendation is that the City Council authorize recordation of the final parcel map and accept all offers of dedication as previously described in this report.

The formation of the Landscape and Lighting Assessment District will be addressed separately with Visalia City Council Printed on 4/13/2026Page 1 of 2
powered by Legistar™
61 File #: 25-0687 Agenda Date: 4/20/2026 Agenda #: 2.
an additional Council item after it has been reviewed and approved by the Landscape and Lighting District Review Committee. All new landscaping installed with this development will strictly adhere to the State Model Water Efficient Landscape Ordinance (MWELO).

Fiscal Impact including annual maintenance and operating costs:

There will be a Landscape and Lighting assessment district required for this final parcel map, to be formed for the streetlights and local road maintenance of Cambridge Court. Impact fees will be assessed with the development of the land and for the 9 commercial buildings at time of permit issuance.

Prior Council Action: None.

Alternatives: None Recommended
Recommended Motion (and Alternative Motions if expected):

I move to authorize the recording of the final parcel map for Tentative Parcel Map No. 2024-10.

Environmental Assessment Status: Mitigated Negative Declaration.

CEQA Review: Mitigated Negative Declaration No. 2024-74.

Deadline for Action: 04/20/2026
Attachments:

1. Final Parcel Map

2. Aerial Map

3. Location Map

4. Development Disclosure
Strategic Goal: Indicates which City Strategic Goal(s) this item supports. Check all that apply. ☐
Economic
Vitality
☐
Organizational
Excellence
☐
Fiscal
Strength
☒
Infrastructure &
Growth
☐
Quality of
Life
Visalia City Council Printed on 4/13/2026Page 2 of 2
powered by Legistar™
62 63
64 65
66 67
68 69
Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 25-0720 Agenda Date: 4/20/2026 Agenda #: 3.

Agenda Item Wording:

Notice of completion - Authorization to file the notice of completion for the Valley Strong Stadium (Recreation Park) expansion & remodel of the clubhouse & batting cage: Task 2 - Clubhouse & Related Site Work.

Agenda Date: 04/20/2026
Prepared by:

Bryce Nagel, Assistant Engineer, (559) 713-4197, [email protected] Rebecca Keenan, Senior Civil Engineer, (559) 713-4541, [email protected] Christopher Crawford, City Engineer, (559) 713-4331, [email protected] Jason Huckleberry, Engineering & Building Director, (559) 713-4495, [email protected] Department Recommendation: Staff recommends that the City Council authorize the filing of the Notice of Completion for the Valley Strong Stadium (Recreation Park) expansion & remodel of the Clubhouse & batting cage: Task 2 - Clubhouse & Related Site Work.

Summary:

Task 2 - Clubhouse & Related Site Work expanded & retrofitted the existing clubhouse at the Valley Strong Stadium (Recreation Park baseball stadium) to comply with Minor/Major League Baseball (MiLB/MLB) requirements. The improvements included expanding the existing 6,130 square foot (SF) clubhouse to approximately 7,530 SF, demolishing the existing 1,920 SF batting cage/pitching tunnel that was replaced in Task 1. The project also included site improvements in the vicinity of the clubhouse, including ADA upgrades, electrical and plumbing upgrades, fire department upgrades, and solid waste upgrades.

Construction of task 2 was part of the design build agreement with 4CGlobal, Inc. dba 4Creeks Build in the amount of $3,222,783.52 with the final cost for task 2 totaling $3,283,349.80.

Background Discussion:

In 2021, Ewing Cole prepared an audit report of the ballpark which graded the facilities to determine if they are in compliance with MiLB/MLB requirements. Several features around the park received grades less than the standard cutoff, including the clubhouse and batting cage. On October 7, 2024 the City Council authorized the City Manager to execute a professional services agreement with 4Creeks, Inc., as a sole-source provider, for the design of the expansion and remodel of the clubhouse at the Valley Strong Stadium in the amount of $420,000; to procure limited construction materials through 4Creeks during the design phase in an amount up to $1,100,000; and to appropriate $4,342,028 from the baseball fund.

On February 3, 2025, the City Council authorized the City Manager to execute an emergency Progressive Design-Build Agreement (PDBA) with 4CGlobal, Inc. dba 4Creeks Build, Inc.

Subsequently, as required by the PDBA, 4CGlobal presented the City with a proposed cost of Visalia City Council Printed on 4/15/2026Page 1 of 6
powered by Legistar™
70 File #: 25-0720 Agenda Date: 4/20/2026 Agenda #: 3.

Subsequently, as required by the PDBA, 4CGlobal presented the City with a proposed cost of $3,222,783.52 for Phase 2, Task 2 - Clubhouse & Related Site Work, which was accepted by the City Council at the August 4, 2025, meeting. This accepted construction proposal demolished and replaced existing hardscapes around the facility and retrofitted and expanded the existing clubhouse.

The new clubhouse facility includes a 1,400 SF addition making it a total of roughly 7,530 SF, with the retrofitted space allocated for new home and visitor dining spaces, managers’ offices, additional restrooms, visitor coach locker rooms, and training rooms. The improvements were constructed to comply with Minor League Baseball/Major League (MiLB/MLB) requirements.

There were three (3) construction change orders processed for the project, resulting in a total construction cost of $3,285,063.93. The total construction change orders amounted to $62,280.41 (1.92%). The following is a breakdown of the construction change orders.

Errors & Omissions (E & O) $ 5,961.05 0.19%
Utilities (UT) $ 0 0.00%
Balance of Quantities (BQ) $ 0 0.00%
Unforeseen Conditions (UN) $ 8,486.52 0.26%
Owner Directed Change in Scope (CoS) $47,832.84 1.47% TOTAL: $62,280.41 1.92%
Owner Directed Change in Scope (CoS):

The change in scope due to owner direction includes replacing the T-Bar grid ceiling in the home locker room due to existing conditions and ease of construction. Also, the HVAC duct curbs and supports were changed from wood to metal to provide better durability and resistance to weather.

This change in scope also includes replacing the fascia around the clubhouse from a 2x4 to a 2x10 to match the new addition of the clubhouse. Another added change was the inclusion of 1,000 linear feet of fiber-optic line at the ballpark which was replaced to improve the overall functionality of the facility.

Unforeseen Conditions (UN):

The change in scope due to unforeseen conditions included removing and rerouting an existing fire sprinkler test line that was found in the female staff locker room. After coordination with the contractor, this test line was moved to the new mechanical room. Another unforeseen condition found during construction was that while the contractor was demolishing the old batting cage slab, they discovered that the existing sewer line serving the clubhouse was in significantly worse condition than originally anticipated. To properly tie in the new clubhouse plumbing, it was required to replace approximately 30 feet of sewer line inside the clubhouse and another 50’outside the building - where the new addition would be constructed.

Errors & Omissions (E & O):

The change in scope due to errors & omissions includes the cost of adding air smoke detectors into the ducts for two of the HVAC units in the clubhouse. During the design and bid phases air smoke detectors installed within the HVAC ducts to shut down the units were not included in the scope of the project. During construction, and RFI was submitted to confirm if they were required. This change covered the cost of installing two duct smoke detectors, connecting them to the fire alarm system, performing the required testing.

As discussed in the August 4, 2025 City Council staff report, there are additional FPE requested Visalia City Council Printed on 4/15/2026Page 2 of 6
powered by Legistar™
71 File #: 25-0720 Agenda Date: 4/20/2026 Agenda #: 3.

As discussed in the August 4, 2025 City Council staff report, there are additional FPE requested items that were included in the project for the facility to meet MiLB/MLB requirements. These items are not included in the 4CG construction total for the clubhouse. These requested items include fridges, dishwashers, washers & dryers, and lockers. Staff has included the cost for the furniture, fixtures, and equipment (FF&Es) in the updated budget shown below. In accordance with the August 4, 2025 Council approval, staff and First Pitch Entertainment (FPE) met and agreed on the maintenance and replacement responsibilities for all of the FFE items. A separate side letter agreement prepared by the City Attorney’s office has been prepared and signed by FPE and the City.

Fiscal Impact:

The total budget for completion of the Valley Strong Stadium (Recreation Park) Expansion & Remodel of Clubhouse & Batting Cage: Task 1 - Batting Cage & Related Site Work and Task 2 - Clubhouse & Related Site Work is $5,976,052 from the Baseball Fund which is subsidized by the General Fund.

Included in this budget is the contract amount awarded to 4C Global, Inc., contingency, FF&E, items and support costs such as professional design services and materials testing services. The budget is further broken down in Table 1 below. This is one of three projects covered under the agreement that was executed in 2024 between the City of Visalia and First Pitch Entertainment, LLC. That agreement covered projects related to upgrading the sports lighting to LED (completed in 2025); the outfield wall/padding/batter’seye (recently completed); and the clubhouse/batting cage (batting cage recently completed & clubhouse is this project). An overall budget update of these three projects is shown below in Table 2.

TABLE 1 - Project Budget Summary
Current Budget:

Baseball Fund (including Clubhouse) $5,976,052
Project Cost:

Task 2 - Clubhouse & Related Site Work (CP0758)
Construction Cost
4C Global Award Amount $3,222,783.52
4C Global Change Orders $ 62,280.41
4C Global Construction Subtotal (amount used for retention release):
$3,285,063.93
Furniture, Fixtures, & Equipment (FF&E)
Refrigerators, Dishwashers, Lockers, and Washer & Dryers (FF&Es)
$104,451.90
Construction Contingency Items (FF&Es) Subtotal: $ 104,451.90 Construction Support
Materials Testing, Special Inspections (Task 2) $ 27,154.10 Construction Support Subtotal $ 27,154.10
Clubhouse Total Expenses to Date $3,416,669.93
Completed Batting Cage Total Cost (Including topographic survey, and design of Task 1 & Task 2):
$2,439,215.95
Clubhouse & Batting Cage Total: $5,855,885.88
Visalia City Council Printed on 4/15/2026Page 3 of 6
powered by Legistar™
72 File #: 25-0720 Agenda Date: 4/20/2026 Agenda #: 3.

Current Budget:

Baseball Fund (including Clubhouse) $5,976,052
Project Cost:

Task 2 - Clubhouse & Related Site Work (CP0758)
Construction Cost
4C Global Award Amount $3,222,783.52
4C Global Change Orders $ 62,280.41
4C Global Construction Subtotal (amount used for retention release):
$3,285,063.93
Furniture, Fixtures, & Equipment (FF&E)
Refrigerators, Dishwashers, Lockers, and Washer & Dryers (FF&Es)
$104,451.90
Construction Contingency Items (FF&Es) Subtotal: $ 104,451.90 Construction Support
Materials Testing, Special Inspections (Task 2) $ 27,154.10 Construction Support Subtotal $ 27,154.10
Clubhouse Total Expenses to Date $3,416,669.93
Completed Batting Cage Total Cost (Including topographic survey, and design of Task 1 & Task 2):
$2,439,215.95
Clubhouse & Batting Cage Total: $5,855,885.88
TABLE 2
Valley Strong Ballpark all 3 projects-Project Cost Summary CP0642 - Lighting Final Cost Budget $ 845,200.00
"MiLB Lighting Upgrades LED upgrade 8 poles + Accent Lighting 4 poles FINAL COST"
$ 845,200.00
Lighting Total: $ 845,200.00
Amount returned to Baseball Total this update $ 0.00
CP0641 - Outfield Fence & Batter’s Eye Final Budget $1,175,700.00 Bid Award Amount $ 915,000.00
Change Orders $ 1,990.12
Support Costs $ 159,708.80
Outfield Fence & Batter’s Eye Total: $1,076,698.92
Amount returned to Baseball fund from the previous update $ 99,001.08 CP0758 - Clubhouse & Batting Cage Estimate Budget $5,976,052.00 Bid Award Amount of Batting Cage $1,867,198.84
Change Orders - Batting Cage $ 28,372.05
Construction Contingency Items (Netting & Turf) - Batting Cage $ 66,852.66 Support Costs - Including Clubhouse & Batting Cage Design $476,792.40 Batting Cage Total: $2,439,215.95
Bid Award Amount of Clubhouse $3,222,783.52
FF&Es for Clubhouse $ 104,451.90
Change Orders - Clubhouse $ 62,280.41
Support Costs - Clubhouse $ 27,154.10
Clubhouse Total: $3,416,669.93
Clubhouse & Batting Cage Total: $5,855,885.88
Estimated amount to be returned to Baseball Total $120,166.12 Estimated Total Cost of all 3 Projects (per this update) $7,777,787 Estimated Total Project Costs $7,777,787
COV - FPE Contract Budget $7,656,698
Project Costs Over Contract (Overage split City/FPE) -$121,089 City Share $60,544.50
FPE Share $60,544.50
Visalia City Council Printed on 4/15/2026Page 4 of 6
powered by Legistar™
73 File #: 25-0720 Agenda Date: 4/20/2026 Agenda #: 3.

CP0642 - Lighting Final Cost Budget $ 845,200.00
"MiLB Lighting Upgrades LED upgrade 8 poles + Accent Lighting 4 poles FINAL COST"
$ 845,200.00
Lighting Total: $ 845,200.00
Amount returned to Baseball Total this update $ 0.00
CP0641 - Outfield Fence & Batter’s Eye Final Budget $1,175,700.00 Bid Award Amount $ 915,000.00
Change Orders $ 1,990.12
Support Costs $ 159,708.80
Outfield Fence & Batter’s Eye Total: $1,076,698.92
Amount returned to Baseball fund from the previous update $ 99,001.08 CP0758 - Clubhouse & Batting Cage Estimate Budget $5,976,052.00 Bid Award Amount of Batting Cage $1,867,198.84
Change Orders - Batting Cage $ 28,372.05
Construction Contingency Items (Netting & Turf) - Batting Cage $ 66,852.66 Support Costs - Including Clubhouse & Batting Cage Design $476,792.40 Batting Cage Total: $2,439,215.95
Bid Award Amount of Clubhouse $3,222,783.52
FF&Es for Clubhouse $ 104,451.90
Change Orders - Clubhouse $ 62,280.41
Support Costs - Clubhouse $ 27,154.10
Clubhouse Total: $3,416,669.93
Clubhouse & Batting Cage Total: $5,855,885.88
Estimated amount to be returned to Baseball Total $120,166.12 Estimated Total Cost of all 3 Projects (per this update) $7,777,787 Estimated Total Project Costs $7,777,787
COV - FPE Contract Budget $7,656,698
Project Costs Over Contract (Overage split City/FPE) -$121,089 City Share $60,544.50
FPE Share $60,544.50
City of Visalia staff, 4Creeks, and First Pitch Entertainment worked together throughout the projects to value engineer and create a working facility that meets MiLB/MLB standards to the best of their ability. Final invoicing for FF&E items are pending. After costs have been finalized First Pitch Entertainment will reimburse the City for 50% of the actual cost that exceeds the contract amount.

Prior Council Action:

February 17, 2026: City Council approved Notice of Completion for Phase 2, Task 1 - Batting Cage & related site work project.

January 20, 2026: City Council approved Notice of Completion for the Valley Strong Ballpark Outfield Fence & Batter’s Eye Replacement Project.

August 4, 2025: City Council approved construction proposal for Phase 2, Task 2 - Clubhouse & Related Site work by the Design Builder, 4CGlobal Inc. dba 4 Creeks Build in the amount of $3,222,783.52 and appropriated $1,335,324 from the Baseball Fund and transferred funds in the amount of $298,700 from existing projects.

May 5, 2025: The City Council authorized the City Manager to sign a construction contract with Forcum/Mackey Construction Inc., in the amount of $915,000 for the Valley Strong Ballpark Outfield Fence & Batter’s Eye Replacement Project.

March 3, 2025: The City Council accepted the construction proposal for Phase 2, Task 1 - Batting Cage & related site work by the Design-Builder, 4CGlobal, Inc. Build for a lump sum amount of $1,867,198.84.

February 3, 2025: The City Council authorized the City Manager to execute an emergency Progressive Design-Build agreement with 4CGlobal, Inc. dba 4Creeks Build, Inc. for an amount to be determined; and to authorize the City Manager to award the construction management services to Vanir Construction Management, Inc. in the amount of $221,150.

October 7, 2024: The City Council authorized the City Manager to execute a professional services agreement with 4Creeks, Inc., as a sole-source provider, for the design of the expansion and remodel of the clubhouse at the Valley Strong Stadium, in the amount of $420,000; to procure limited construction materials through 4Creeks during the design phase in an amount up to $1,100,000; and to appropriate $4,342,028 from the baseball fund.

May 5, 2025: The City Council authorized the City Manager to sign a construction contract with Forcum/Mackey Construction Inc., in the amount of $915,000 for the Valley Strong Ballpark Outfield Fence & Batter’s Eye Replacement Project.

Visalia City Council Printed on 4/15/2026Page 5 of 6
powered by Legistar™
74 File #: 25-0720 Agenda Date: 4/20/2026 Agenda #: 3.

March 3, 2025: The City Council accepted the construction proposal for Phase 2, Task 1 - Batting Cage & related site work by the Design-Builder, 4CGlobal, Inc. Build for a lump sum amount of $1,867,198.84.

February 3, 2025: The City Council authorized the City Manager to execute an emergency Progressive Design-Build agreement with 4CGlobal, Inc. dba 4Creeks Build, Inc. for an amount to be determined; and to authorize the City Manager to award the construction management services to Vanir Construction Management, Inc. in the amount of $221,150.

October 7, 2024: The City Council authorized the City Manager to execute a professional services agreement with 4Creeks, Inc., as a sole-source provider, for the design of the expansion and remodel of the clubhouse at the Valley Strong Stadium, in the amount of $420,000; to procure limited construction materials through 4Creeks during the design phase in an amount up to $1,100,000; and to appropriate $4,342,028 from the baseball fund.

Alternatives: None recommended.

Recommended Motion (and Alternative Motions if expected):

I move to authorize filing of the Notice of Completion for the Valley Strong Stadium (Recreation Park) expansion & remodel of the clubhouse & batting cage: Task 2 - Clubhouse & Related Site Work.

Environmental Assessment Status: None required.

CEQA Review: Environmental Document No. 2024-18, Notice of Exemption was filed at the Tulare County Assessor/Clerk-Recorder’s Office on May 9, 2024.

Deadline for Action: 04/20/2026
Attachments: 1. Location Map 2. Architect’s Substantial Completion Letter 3. Photos Strategic Goal: Indicates which City Strategic Goal(s) this item supports. Check all that apply. ☒
Economic
Vitality
☐
Organizational
Excellence
☐
Fiscal
Strength
☒
Infrastructure &
Growth
☒
Quality of
Life
Visalia City Council Printed on 4/15/2026Page 6 of 6
powered by Legistar™
75 MAIN
MURRAY
CENTER
HALL
GOSHEN
PARK

GIDDINGS
CONYER
OAK
GROVE
JACOB

RINALDI
SCHOOL

SWITZER
TURNER
SIERRA

DOLLNER

STEVENSON

ACEQUIA
BURREL
M
ARTIN
RACE
DUDLEY

PRIVATE
LINDEN
DUDLEY
OAK
TURNER
GROVE

STEVENSON
HALL
SCHOOL
OAK

GIDDINGS
CONYER
JACOB
HALL
CONYER

STEVENSON

STEVENSON

MILL CREEK

MILL CREEK

·

PROJECT LOCATION
76 RECORDING REQUESTED BY AND
WHEN RECORDED RETURN TO:

City of Visalia
315 E Acequia Ave
Visalia, CA 93291

NOTICE OF COMPLETION AND ACCEPTANCE

OF PUBLIC WORKS PROJECT

NOTICE IS HEREBY GIVEN by 4Creeks that a certain public works project located at Visalia Rawhide Baseball Stadium in Tulare County, State of California, at the street address 300 N Giddings Street, and described as follows:

Visalia Rawhide Clubhouse, was completed on the 23rd day of March 2026, and was accepted by 4Creeks on the 23rd day of March 2026.

The above project for public works improvements and structures, and the property on which the improvements and structures are situated, are located in the Township of Visalia, County of Tulare, State of California.

VERIFICATION
I, the undersigned, declare that I am the duly authorized representative of 4Creeks, that I have read the foregoing notice and know its contents, and that the same is true to the best of my knowledge and belief.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Executed on
23rd day of March 2026.

4Creeks
By: ___________________________
Name: William Ruoff
Title: Licensed Architect

77 78
79 80
Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 25-0731 Agenda Date: 4/20/2026 Agenda #: 4.

Agenda Item Wording:

Formation of Landscape & Lighting District - Authorize the formation of Landscape and Lighting Assessment District No. 25-01, “Carleton Acres 1st Phase Development” and levying the annual assessments (Resolution Nos. 2026-16 and 2026-17 required).

Agenda Date: 04/20/2026
Prepared by:

Edelma Gonzalez, Associate Engineer (559)713-4364, [email protected]; Jason Huckleberry, Director of Eng and Bldg (559)713-4495, [email protected] Department Recommendation: Staff recommends the City Council adopt Resolution No. 2026-16 initiating proceedings for the formation of Assessment District No. 25-01 “Carleton Acres 1st Phase Development” and adopt Resolution No. 2026-17 ordering the improvements and levying the annual assessments for Assessment District No. 25-01, “Carleton Acres 1st Phase Development”.

Summary:

The final map for Carleton Acres Phase 1A Subdivision subdivided 17.75 acres into 73-lots for low density residential development and 4.85 acres, Lot G, this is the first phase for the tentative subdivision map (TSM 5590) Carleton Acres Subdivision. The final map was recorded on February 26, 2025.

Lot G was further subdivided into 50 lots for medium density residential development for the tentative subdivision map (TPM 5601) Carleton Acres MDR Subdivision. This private gated subdivision was recorded on January 30, 2026.

The Landscape and Lighting Assessment District No. 25-01 has been reviewed and approved as to form by the Landscape and Lighting District Committee on March 23, 2026. All new landscaping installed within the outlots, pocket parks, trails, and parkways for these developments will strictly adhere to the State Model Water Efficient Landscape Ordinance (MWELO). MWELO requires that landscaping and irrigation plans be certified by a qualified entity (i.e., a Landscape Architect) for compliance with the State and City’s water conservation requirements. In addition, MWELO increases water efficiency standards for new landscapes through use of more efficient irrigation systems, inclusion of drought tolerant plant and tree species, and by limiting the portion of landscapes that can be covered in turf.

Background Discussion:

The above recorded residential final maps are a small portion of what is called Carleton Acrea Master Plan area. The Carleton Acres Specific Plan consisting of approximately 507 acres, including districts for low, medium, and high density residential, commercial mixed use, neighborhood commercial, Visalia City Council Printed on 4/13/2026Page 1 of 3
powered by Legistar™
81 File #: 25-0731 Agenda Date: 4/20/2026 Agenda #: 4.
for low, medium, and high density residential, commercial mixed use, neighborhood commercial, parks / open space, and public institutional. Full buildout of the plan will accommodate for approximately 3,262 dwelling units, approximately 205,000 square feet of leasable commercial area, 17 acres of parks / trails / recreational facilities, 17 acres for a drainage basin, and a future elementary school site, to be developed across Urban Development Boundary Tiers I, II, and III.

The City of Visalia has been allowing the developers of subdivisions to form assessment districts under the Landscape and Lighting Act of 1972, and now under Proposition 218, in lieu of using homeowners associations for the maintenance of common features such as landscaping, irrigation systems, street lights, street trees, and local streets. The maintenance of these improvements is a special benefit to the development and enhances the land values to the individual property owners in the district.

The Landscape and Lighting Act allows for the use of summary proceedings when all the affected property owners have given their written consent to waive the requirement for a public hearing. The notice period is also waived. The owner of this development has given their written consent to waive the public hearing and form this district. The use of summary proceedings allows for the initiation of proceedings and the final annexation action of the assessment district to be acted upon together as separate resolutions.

Fiscal Impact including annual maintenance and operating costs: 123 lots will start contributing to the landscape and lighting assessment district (L&LD 25-01) created for maintenance of common features related to this master planned development. The annual lot assessment will be $ 738.14 per lot.

Prior Council Action:

On June 10, 1987, Council authorized the use of landscape maintenance assessment districts per the Landscape and Lighting Act of 1972 for maintaining common area features that are a special benefit and enhance subdivisions.

On November 4, 2024, Council authorized recordation of the final map for Carleton Acres Phase 1A.

On November 17, 2025, Council authorized recordation of the final map for Carleton Acres MDR Subdivision.

Alternatives: No alternatives are provided.

Recommended Motion (and Alternative Motions if expected):

I move to authorize the adoption of Resolution No. 2026-16 initiating proceedings for the formation of Assessment District No. 25-01 “Carleton Acres 1st Phase Development”; and adoption of Resolution No. 2026-17 ordering the improvements and levying the annual assessments for Assessment District No. 25-01, “Carleton Acres 1st Phase Development”.

Environmental Assessment Status: Previously approved Environmental Impact Report for Carleton Acres Specific Plan project, certified October 2, 2023 (SCH #2021050418).

CEQA Review: Previously approved Environmental Impact Report for Carleton Acres Specific Plan Visalia City Council Printed on 4/13/2026Page 2 of 3
powered by Legistar™
82 File #: 25-0731 Agenda Date: 4/20/2026 Agenda #: 4.
project, certified October 2, 2023 (SCH #2021050418)
Deadline for Action: 04/20/2026
Attachments: 1. Recorded Final Maps 2. Aerial Map 3. Location Map 4. Development Disclosure 5.

Development Plan 6. Resolution Documents including: Resolution Initiating Proceedings for Formation Clerk’s Certification Resolution Ordering the Improvement Exhibit A - Assessment Diagram
Exhibit B - Landscape Location Diagram
Exhibit C - Tax roll Assessment
Exhibit D - Engineer’s Report
Strategic Goal: Indicates which City Strategic Goal(s) this item supports. Check all that apply. ☐
Economic
Vitality
☐
Organizational
Excellence
☐
Fiscal
Strength
☒
Infrastructure &
Growth
☐
Quality of
Life
Visalia City Council Printed on 4/13/2026Page 3 of 3
powered by Legistar™
83 84
85 86
87 88
89 90
91 92
93 94
95 96
97 RESOLUTION NO. 2026-16

RESOLUTION INITIATING PROCEEDINGS
FOR ASSESSMENT DISTRICT NO. 25-01
Carleton Acres 1st Phase Development
(Pursuant to Landscape and Lighting Act of 1972)

NOW THEREFORE BE IT RESOLVED AS FOLLOWS:

1. The City Council proposes to form an assessment district pursuant to the Landscaping & Lighting Act of 1972 (Section 22500 and following, Streets & Highways Code) for the purpose of the following improvements:

Maintenance of street trees, landscaping, local streets, streetlights, block walls, pocket park, trails, and any other applicable equipment or improvements.

2. The proposed district shall be designated “Assessment District No. 25-01, City of Visalia, Tulare County, California,” and shall include the land shown on the map designated “Assessment Diagram, Assessment District No. 25-01, City of Visalia, Tulare County, California”, which is on file with the City Clerk and is hereby approved and known as “Carleton Acres”.

3. The City Engineer of the City of Visalia is hereby designated engineer for the purpose of these formation proceedings. The City Council hereby directs the Engineer to prepare and file with the City Clerk a report in accordance with Article 4 of Chapter 1 of the Landscape & Lighting Act of 1972.

PASSED AND ADOPTED: April 20, 2026 LESLIE B. CAVIGLIA, CITY CLERK

STATE OF CALIFORNIA )
COUNTY OF TULARE ) ss.

CITY OF VISALIA )

I, Leslie B. Caviglia, City Clerk of the City of Visalia, certify the foregoing is the full and true Resolution 2026-16 passed and adopted by the Council of the City of Visalia at a regular meeting held on April 20, 2026.

Dated: April 20, 2026 LESLIE B. CAVIGLIA, CITY CLERK

By Reyna Rivera, Chief Deputy City Clerk

98 CLERK’S CERTIFICATION TO COUNTY AUDITOR

ASSESSMENT DISTRICT NO. 25-01
Carleton Acres 1st Phase Development
(Pursuant to Landscaping & Lighting Act of 1972)

TO THE COUNTY AUDITOR OF THE COUNTY OF TULARE:

I hereby certify that the attached document is a true copy of that certain Engineer’s Report, including assessments and assessment diagram, for “Assessment District No. 25-01, City of Visalia, Tulare County, California” confirmed by the City Council of the City of Visalia on April 20, 2026 by its Resolution No. 2026-16.

This document is certified, and is filed with you, pursuant to Section 22641 of the Streets and Highways Code.

Dated: April 20, 2026 LESLIE B. CAVIGLIA, CITY CLERK

By Reyna Rivera, Chief Deputy City Clerk
99 RESOLUTION NO. 2026-17

RESOLUTION ORDERING THE IMPROVEMENTS FOR
ASSESSMENT DISTRICT NO. 25-01
Carleton Acres 1st Phase Development
(Pursuant to the Landscape & Lighting Act of 1972)

NOW THEREFORE BE IT RESOLVED AS FOLLOWS:

1. The City Council adopted its Resolution Initiating Proceedings for Assessment District No. 25-01, City of Visalia, Tulare County, California, and directed the preparation and filing of the Engineer’s Report on the proposed formation.

2. The Engineer for the proceedings has filed an Engineer’s Report with the City Clerk.

3. The owners of all land within the boundaries of the proposed landscape and lighting district have filed their consent to the formation of the proposed district, and to the adoption of the Engineer’s Report and the levy of the assessments stated therein.

4. The City Council hereby orders the improvements and the formation of the assessment district described in the Resolution Initiating Proceedings and in the Engineer’s Report.

5. The City Council hereby confirms the diagram and the assessment contained in the Engineer’s Report and levies the assessment for the fiscal year 2026/27.

6. The City Council hereby forwards the following attachments to Tulare County Recorder’s Office for recordation:

a. Clerk’s Certification to County Auditor
b. Resolution Initiating Proceedings
c. Resolution Ordering Improvements
d. Engineer’s Report:

Exhibit A - Assessment Diagram showing all parcels of real property within the Assessment District
Exhibit B - Landscape Location Diagram
Exhibit C - Tax Roll Assessment
Exhibit D - Engineer’s Report

100
PASSED AND ADOPTED: April 20, 2026 LESLIE B. CAVIGLIA, CITY CLERK

STATE OF CALIFORNIA )
COUNTY OF TULARE ) ss.

CITY OF VISALIA )

I, Leslie B. Caviglia, City Clerk of the City of Visalia, certify the foregoing is the full and true Resolution 2026-17 passed and adopted by the Council of the City of Visalia at a regular meeting held on April 20, 2026.

Dated: April 20, 2026 LESLIE B. CAVIGLIA, CITY CLERK

By Reyna Rivera, Chief Deputy City Clerk

101
Exhibit “A”
Assessment Diagram
Landscape & Lighting Assessment District No. 25-01
Carleton Acres 1st Phase Development

102
Exhibit “B”
Landscape Location Diagram
Landscape & Lighting Assessment District No. 25-01
Carleton Acres 1st Phase Development

103
Exhibit “B”
Landscape Location Diagram
Landscape & Lighting Assessment District No. 25-01
Carleton Acres 1st Phase Development

104
Exhibit “B”
Landscape Location Diagram
Landscape & Lighting Assessment District No. 25-01
Carleton Acres 1st Phase Development

105
Exhibit “B”
Landscape Location Diagram
Landscape & Lighting Assessment District No. 25-01
Carleton Acres 1st Phase Development

106
Exhibit “B”
Landscape Location Diagram
Landscape & Lighting Assessment District No. 25-01
Carleton Acres 1st Phase Development

107
Exhibit “C”
Tax Roll Assessment
Landscape & Lighting Assessment District 25-01
Carleton Acres 1st Phase Development
Fiscal Year 2026/27

APN # Assessment Owner Lot # District
TBD $738.14 Hayes Ranch, LLC 1 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 2 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 3 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 4 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 5 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 6 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 7 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 8 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 9 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 10 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 11 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 12 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 13 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 14 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 15 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 16 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 17 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 18 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 19 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 20 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 21 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 22 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 23 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 24 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 25 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 26 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 27 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 28 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 29 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 30 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 31 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 32 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 33 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 34 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 35 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 36 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 37 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 38 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 39 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 40 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 41 25-01 Carleton Acres 1st Phase Development

108
Exhibit “C”
Tax Roll Assessment
Landscape & Lighting Assessment District 25-01
Carleton Acres 1st Phase Development
Fiscal Year 2026/27

APN # Assessment Owner Lot # District
TBD $738.14 Hayes Ranch, LLC 42 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 43 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 44 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 45 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 46 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 47 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 48 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 49 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 50 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 51 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 52 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 53 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 54 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 55 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 56 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 57 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 58 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 59 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 60 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 61 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 62 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 63 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 64 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 65 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 66 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 67 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 68 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 69 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 70 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 71 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 72 25-01 Carleton Acres 1st Phase Development TBD $738.14 Hayes Ranch, LLC 73 25-01 Carleton Acres 1st Phase Development

109
Exhibit “C”
Tax Roll Assessment
Landscape & Lighting Assessment District 25-01
Carleton Acres 1st Phase Development
Fiscal Year 2026/27

APN # Assessment Owner Lot # District
TBD $738.14 MCA, LLC 1 25-01 Carleton Acres 1st Phase Development TBD $738.14 MCA, LLC 2 25-01 Carleton Acres 1st Phase Development TBD $738.14 MCA, LLC 3 25-01 Carleton Acres 1st Phase Development TBD $738.14 MCA, LLC 4 25-01 Carleton Acres 1st Phase Development TBD $738.14 MCA, LLC 5 25-01 Carleton Acres 1st Phase Development TBD $738.14 MCA, LLC 6 25-01 Carleton Acres 1st Phase Development TBD $738.14 MCA, LLC 7 25-01 Carleton Acres 1st Phase Development TBD $738.14 MCA, LLC 8 25-01 Carleton Acres 1st Phase Development TBD $738.14 MCA, LLC 9 25-01 Carleton Acres 1st Phase Development TBD $738.14 MCA, LLC 10 25-01 Carleton Acres 1st Phase Development TBD $738.14 MCA, LLC 11 25-01 Carleton Acres 1st Phase Development TBD $738.14 MCA, LLC 12 25-01 Carleton Acres 1st Phase Development TBD $738.14 MCA, LLC 13 25-01 Carleton Acres 1st Phase Development TBD $738.14 MCA, LLC 14 25-01 Carleton Acres 1st Phase Development TBD $738.14 MCA, LLC 15 25-01 Carleton Acres 1st Phase Development TBD $738.14 MCA, LLC 16 25-01 Carleton Acres 1st Phase Development TBD $738.14 MCA, LLC 17 25-01 Carleton Acres 1st Phase Development TBD $738.14 MCA, LLC 18 25-01 Carleton Acres 1st Phase Development TBD $738.14 MCA, LLC 19 25-01 Carleton Acres 1st Phase Development TBD $738.14 MCA, LLC 20 25-01 Carleton Acres 1st Phase Development TBD $738.14 MCA, LLC 21 25-01 Carleton Acres 1st Phase Development TBD $738.14 MCA, LLC 22 25-01 Carleton Acres 1st Phase Development TBD $738.14 MCA, LLC 23 25-01 Carleton Acres 1st Phase Development TBD $738.14 MCA, LLC 24 25-01 Carleton Acres 1st Phase Development TBD $738.14 MCA, LLC 25 25-01 Carleton Acres 1st Phase Development TBD $738.14 MCA, LLC 26 25-01 Carleton Acres 1st Phase Development TBD $738.14 MCA, LLC 27 25-01 Carleton Acres 1st Phase Development TBD $738.14 MCA, LLC 28 25-01 Carleton Acres 1st Phase Development TBD $738.14 MCA, LLC 29 25-01 Carleton Acres 1st Phase Development TBD $738.14 MCA, LLC 30 25-01 Carleton Acres 1st Phase Development TBD $738.14 MCA, LLC 31 25-01 Carleton Acres 1st Phase Development TBD $738.14 MCA, LLC 32 25-01 Carleton Acres 1st Phase Development TBD $738.14 MCA, LLC 33 25-01 Carleton Acres 1st Phase Development TBD $738.14 MCA, LLC 34 25-01 Carleton Acres 1st Phase Development TBD $738.14 MCA, LLC 35 25-01 Carleton Acres 1st Phase Development TBD $738.14 MCA, LLC 36 25-01 Carleton Acres 1st Phase Development TBD $738.14 MCA, LLC 37 25-01 Carleton Acres 1st Phase Development TBD $738.14 MCA, LLC 38 25-01 Carleton Acres 1st Phase Development TBD $738.14 MCA, LLC 39 25-01 Carleton Acres 1st Phase Development TBD $738.14 MCA, LLC 40 25-01 Carleton Acres 1st Phase Development TBD $738.14 MCA, LLC 41 25-01 Carleton Acres 1st Phase Development

110
Exhibit “C”
Tax Roll Assessment
Landscape & Lighting Assessment District 25-01
Carleton Acres 1st Phase Development
Fiscal Year 2026/27

TBD $738.14 MCA, LLC 42 25-01 Carleton Acres 1st Phase Development TBD $738.14 MCA, LLC 43 25-01 Carleton Acres 1st Phase Development TBD $738.14 MCA, LLC 44 25-01 Carleton Acres 1st Phase Development TBD $738.14 MCA, LLC 45 25-01 Carleton Acres 1st Phase Development TBD $738.14 MCA, LLC 46 25-01 Carleton Acres 1st Phase Development TBD $738.14 MCA, LLC 47 25-01 Carleton Acres 1st Phase Development TBD $738.14 MCA, LLC 48 25-01 Carleton Acres 1st Phase Development TBD $738.14 MCA, LLC 49 25-01 Carleton Acres 1st Phase Development TBD $738.14 MCA, LLC 50 25-01 Carleton Acres 1st Phase Development 111
Exhibit “D”
Engineer’s Report
Landscape & Lighting Assessment District 25-01
Carleton Acres 1st Phase Development
Fiscal Year 2026/27

General Description
This Assessment District (25-01, Carleton Acres 1st Phase Development) is located on the east side of Shirk Street, one-quarter mile north of Riggin Avenue. Exhibit “A” is a map of Assessment District 25-01. This district includes the maintenance of shrub areas, irrigation systems, street trees, landscape trees, block walls, streetlights, pavement on local streets, pocket park, trails, and any other applicable equipment or improvements; see Exhibit “B”. The maintenance of irrigation systems and block wall includes, but is not limited to, maintaining the structural and operational integrity of these features and repairing any acts of vandalism (graffiti, theft or damage) that may occur. This District also includes the preventative maintenance of all internal local City streets by means including, but not limited to overlays, cape seals, crack seals, and reclamite (oiling). The total number of lots/units within the district is 609, of which 123 will be assessed for Fiscal Year 2026/27.

Determination of Benefit
The purpose of landscaping is to provide an aesthetic impression for the area. The lighting is to provide safety and visual impressions for the area. The block wall provides security, aesthetics, and sound suppression. The maintenance of the landscape areas, streetlights, streets, and block walls is vital for the protection of both economic and humani stic values of the development. In order to preserve the values incorporated within developments and to concurrently have an adequate funding source for the maintenance of all internal local streets within the subdivision, the City Council has determined that landscape areas, streetlights, block walls, street trees, landscape trees, and all internal local streets should be included in a maintenance district to ensure satisfactory levels of maintenance.

Method of Apportionment
In order to provide an equitable assessment to all owners within the District, the following method of apportionment has been used. All lots in the District benefit equally, including lots not adjacent to landscape areas, block walls, and streetlights. The lots not adjacent to landscape areas, block walls, and streetlights benefit by the uniform maintenance and overall appearance of the District.

All lots in the District have frontage on an internal local street and therefore derive a direct benefit from the maintenance of the local streets.

Estimated Costs
The estimated costs to maintain the District includes the costs to maintain any landscaping, street trees, landscape trees, streetlights, block walls, and pavement on local streets. The regular preventive maintenance of pavement on local streets is based on the follo wing schedule:

Reclamite on a 5 year cycle, Crack Seal on a 7 year cycle; Cape Seal on a 15 year cycle and Overlays on a 20 year cycle.

112
Exhibit “D”
Engineer’s Report
Landscape & Lighting Assessment District 25-01
Carleton Acres 1st Phase Development
Fiscal Year 2026/27

The quantities, estimated costs, and per lot assessment in the “Carleton Acres 1st Phase Development” Landscape and Lighting District are as follows:

113
Exhibit “D”
Engineer’s Report
Landscape & Lighting Assessment District 25-01
Carleton Acres 1st Phase Development
Fiscal Year 2026/27
Annual Cost Increase

This assessment district shall be subject to an automatic annual increase derived by the following formula:
year “n” assessment = ($449,527.66) (1.05)
(n-1)

where “n” equals the age of the assessment district with year one (1) being the year that the assessment district was formed;

However, in no case shall the assessment be greater than 1) The actual cost of providing the benefit conferred to each parcel plus any prior years’ deficit and less any carryover, as determined annually or; 2) a 10% increase over the prior year’s assessment.

The reserve fund shall be replenished as necessary to maintain a level of 10% of the estimated maintenance cost so long as the annual assessment change does not exceed the limits identified above.

Example 1) The year four estimated costs are $489,985.15 [a 9% increase over the base year assessment of $449,527.66]. The ceiling on the assessment increase for year four would be $520,384.45 [ceiling = ($449,527.66) (1.05)
(4-1)
]. The assessment would
be set at $489,985.15 or the actual cost of providing the maintenance effort.

Example 2) The year four assessment is estimated at the actual cost of providing the maintenance effort of $507,966.25 [a 7% increase over the previous year assessment and a 13.0% increase over the base year assessment]. The ceiling on the assessment increase for year four would be $ 520,384.45 [ceiling = ($449,527.66) (1.05)
(4-1)
]. The assessment would be set at $507,966.25 or the
actual cost of providing the maintenance effort because it is less than the ceiling amount and the year-to-year increase is less than the 10% cap on increases in any given year.

Example 3) The year four assessment is $489,966.15 [a 9% increase over the base year assessment of $449,527.66] and damage occurred to the masonry wall raising the year five assessment to $ 597,781.88 [a 22% increase over the previous year assessment]. The year five assessment will be capped at $538,983.66, a 10% increase over the previous year and under the ceiling of $546,403.68 [ceiling = ($449,527.66) (1.05)
(5-1)
]. The difference of $58,789.22 will be recognized as a deficit and carried over into future years’ assessment.

City Engineer Certification

I hereby certify that this report was prepared under my supervision and this report is based on information obtained from the improvement plans of the subject development.

Christopher Crawford Date
City Engineer
114
Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 25-0733 Agenda Date: 4/20/2026 Agenda #: 5.

Agenda Item Wording:

Authorization to execute agreements with Tulare County Association of Governments and Caltrans for capital infrastructure - Authorize the City Manager to execute the memorandum of understanding for capital infrastructure delivery between the City of Visalia and the Tulare County Association of Governments, and the cooperative agreement between the City of Visalia and the California Department of Transportation related to improvements to implement the Cross Valley Express bus prioritization project.

Agenda Date: 04/20/2026
Prepared by:

Dolores Verduzco, Financial Analyst, [email protected], (559) 713-4540 Chris Crawford, City Engineer, [email protected], (559) 713-4331 Jason Huckleberry, Engineering & Building Director, [email protected], (559) 713-4495 Department Recommendation:

Staff recommends that the City Council authorize the City Manager to execute the memorandum of understanding (MOU) for capital infrastructure delivery between the City of Visalia and the Tulare County Association of Governments (TCAG), and the Cooperative agreement between the City of Visalia and the California Department of Transportation (Caltrans) related to improvements to implement the Cross Valley Express bus prioritization project.

Summary:

The City of Visalia, TCAG, and Caltrans have partnered to deliver the Cross Valley Express bus prioritization project which is part of a larger Regional Express Transit Services Program. TCAG has secured $59.1 million in funding from the State Transit and Intercity Rail Capital Program (TIRCP) for improvements to support Phase 1 of the Cross Valley Corridor Plan, which will establish a high- frequency bus transit corridor. To facilitate implementation of the Regional Express Transit Services Program and ensure continued interagency coordination, agreements have been drafted outlining the roles and responsibilities of each participating agency.

Background Discussion:

The Cross Valley Corridor Plan is a long-term plan to provide an express regional transit service within Tulare and Kings Counties. The proposed regional transit service will link cities east to west between Porterville-Lindsay-Visalia-Hanford-Lemoore-Huron.

TCAG received an award of $59.1 million from the TIRCP, Cycle 7, for the Cross Valley Express project for capital improvements within Tulare County to support implementation of the Regional Express Transit Services Program. On November 3, 2025, the City Council approved the City’s participation in the Cross Valley Corridor project, identifying the City of Visalia as the project lead. On Visalia City Council Printed on 4/17/2026Page 1 of 4
powered by Legistar™
115
File #: 25-0733 Agenda Date: 4/20/2026 Agenda #: 5.
participation in the Cross Valley Corridor project, identifying the City of Visalia as the project lead. On March 16, 2026, the City Council approved the appropriation of $1,246,000 of funding allocated from the TIRCP for the project approval and environmental document phase for the Cross Valley Express project.

The Cross Valley Express project includes the procurement of vehicles and capital infrastructure improvements such as electrical charging infrastructure, road improvements, transit signal priorities and passenger shelters to support a new bus rapid transit (BRT) service between the City of Tulare and Visalia via State Route 63 and a cross valley express (CVX) transit service between Visalia and Farmersville. The City of Visalia will coordinate with TCAG and Caltrans to deliver the Cross Valley Express project.

Memorandum of Understanding (MOU) for Capital Infrastructure Delivery TCAG is the agency responsible for overall transportation planning and transportation funding in Tulare County. TCAG is coordinating with various agencies in Tulare County and Kings County to secure funding for capital improvements to support the implementation of the Regional Express Transit Service. The MOU between the City of Visalia and TCAG outlines the roles and responsibilities in delivering the project scope for the $59.1 million received for the Cross Valley Express project. The draft MOU is attached for reference.

The City will be responsible for delivering the design and construction of the capital infrastructure and improvements for the Cross Valley Express project. The City will ensure compliance with the TIRCP guidelines for project implementation and will comply with applicable local, state and federal laws and regulations. The City will coordinate with TCAG for any potential changes to the project scope and schedule. TCAG will provide project oversight through the design and construction phases. The City and TCAG will meet quarterly for continued coordination and project updates. TCAG will reimburse the City for eligible costs incurred in fulfillment of the project scope and not reimbursed by the TIRCP grant.

Cooperative agreement between the City of Visalia and Caltrans.

A cooperative agreement is required with Caltrans as the Cross Valley Express project will include improvements to the State Highway System (SHS), along SR 63 and SR 198, for the installation of bus stops with shelters, the upgrade to traffic signals for transit signal priority, and other related improvements.

The cooperative agreement defines roles and responsibilities to plan, design, and construct. The city is identified as the implementing agency, responsible for the planning, design and construction of the project to include managing the scope, cost and schedule. Caltrans will act in a quality management role for work within the SHS to include conducting quality management assessment efforts, reviewing environmental documents, and providing required approvals as the system’s owner/operator.

Construction change orders on the state highway system will require Caltrans’written concurrence prior to implementation. The draft cooperative agreement is attached for reference.

Fiscal Impact including annual maintenance and operating costs:

The City is the implementing agency for the total amount of $59,100,000 in TIRCP funding received for the Cross Valley Express project.

Visalia City Council Printed on 4/17/2026Page 2 of 4
powered by Legistar™
116
File #: 25-0733 Agenda Date: 4/20/2026 Agenda #: 5.

MOU
The MOU with TCAG identifies that of the $59,100,000 in TIRCP funding for the Cross Valley Express project, $2,000,000 will be allocated to TCAG to fund their costs incurred for project implementation. In addition, costs incurred by the City that are not reimbursed by the TIRCP grant will be reimbursed by TCAG. TCAG will also be responsible for project cost increases exceeding the amounts funded by the TIRCP grant.

Cooperative agreement
The cooperative agreement identifies that each agency is responsible for the costs they incur for project implementation.

Maintenance and operating costs
Any required maintenance agreements will be evaluated during the planning and design phase of the project.

Prior Council Action:

March 16, 2026
Authorized the appropriation of $1,246,000 from the Transit Capital Fund for funding allocated from the State Transit and Intercity Rail Capital Program (TIRCP) for the project approval and environmental document phase of the Cross Valley Express project.

November 3, 2025
Approved the City’sparticipating in and serving as the project lead and primary services operator of the Regional Express Transit Service Project, approved the draft Resolution authorizing the City Manager to execute the California Department of Transportation (Caltrans) Master Agreement and Program Supplement for Transit and Intercity Rail Capital Program Funding (TIRCP), and authorized the City Manager, in coordination with the City Attorney, to draft necessary agreements with the Tulare County Association of Governments (TCAG), Tulare County Regional Transit Agency (TCRTA) and Caltrans for the Council’s formal approval.

Alternatives: None.

Recommended motion (and alternative motions if expected):

I move to authorize the City Manager to execute the memorandum of understanding for capital dnfrastructure Delivery between the City of Visalia and the Tulare County Association of Governments, and the cooperative agreement between the City of Visalia and the California Department of Transportation (Caltrans) related to improvements to implement the Cross Valley Express bus prioritization project.

Environmental assessment status: Will be completed during design.

CEQA Review: Will be completed during design.

Deadline for action: 04/20/2026
Attachments:

1. CVX and BRT system map exhibit
Visalia City Council Printed on 4/17/2026Page 3 of 4
powered by Legistar™
117
File #: 25-0733 Agenda Date: 4/20/2026 Agenda #: 5.

2. Memorandum of understanding (MOU) between the City of Visalia and TCAG

3. Cooperative agreement between the City of Visalia and Caltrans Strategic Goal:
☒
Economic
Vitality
☐
Organizational
Excellence
☐
Fiscal
Strength
☒
Infrastructure &
Growth
☒
Quality of
Life
Visalia City Council Printed on 4/17/2026Page 4 of 4
powered by Legistar™
118
Visalia Transit CenterFarmersville Transit CenterLindsay Transit Center Goshen & PlazaGoshen & AkersAkers & Mineral King Ave.Akers & Noble Ave.AmtrakHanford Transit CenterVisalia MallMooney Blvd. & Caldwell Ave.Mooney Blvd. & Visalia Pkwy. Prosperity Ave. & SR. 63 Tulare Transit CenterCollege of the SequoiasTTTTT 8 miles0 4TTransit CenterTransit CenterMooney BRT Bus StopsMooney BRT Bus StopsSouthboundSouthboundNorthboundNorthboundCross Valley Express (CVX) Bus StopsCross Valley Express (CVX) Bus StopsTransitTransitTransit Signal Priority LocationsTransit Signal Priority LocationsEastboundEastboundWestboundWestboundMooney BRT Mooney BRT CVXCVXKARTKARTVisaliaVisaliaTCRTATCRTACA HSRCA HSRAmtrakAmtrakHanford (Deferred)Hanford (Deferred)TTransit CenterTransit CenterCross Valley Express (CVX)Cross Valley Express (CVX)Mooney BRT Mooney BRT SouthboundSouthboundNorthboundNorthboundFuture Extension To Lindsay (Deferred)Future Extension To Lindsay (Deferred)EastboundEastboundWestboundWestboundLegendLegendVISALIAGOSHENFARMERSVILLEEXETERTULARELINDSAY

HANFORD
137198198198198 65
119

Tulare County Association of Governments
City of Visalia
Regional Express Transit Services
Capital Infrastructure Delivery MOU

MEMORANDUM OF UNDERSTANDING

FOR CAPITAL INFRASTRUCTURE DELIVERY FOR THE

REGIONAL EXPRESS TRANSIT SERVICES

IN TULARE AND KINGS COUNTY

THIS MEMORANDUM OF UNDERSTANDING (the "MOU") is made and effective as of XXX X, XXXX, by and between the Tulare County Association of Governments and the City of Visalia, each a "Party" and collectively the “Parties,” with reference to the following facts:

A. The Tulare County Association of Governments (hereinafter “TCAG”) is a joint powers authority established under the laws of the State of California and is responsible for overall transportation planning and transportation funding in Tulare County; the City of Visalia (hereinafter “City”) a charter city and municipal corporation established under the laws of the State of California, and owner and manager of Visalia Transit; and the California Department of Transportation (hereinafter “Caltrans”) a State department established under the Government Code (Section 14000 etc) of the State of California, and is responsible for planning, designing, constructing, and maintaining California’s state highway system.

B. The Parties, consisting of City and TCAG desire to cooperate in utilizing available funding from Caltrans to provide Regional Express Public Transit services within and without Tulare County, as specified herein.

C. Numerous planning studies to expand public transit services in Tulare County have been conducted over the last 20 years, with the most recent studies being the 2018 Cross Valley Corridor Plan and a follow-up 2024 Kings-Tulare Cross-Valley Corridor Phase 1 Operations Plan. The 2018 study identified a Huron-Lemoore-Hanford-Visalia-Lindsay-Porterville transportation corridor and envisioned rail transit service operating along existing railroad rights-of-way. The Phase 1 Operations Plan recommended incremental implementation of the 2018 study vision, with an initial bus service along the most active and viable portions of the Cross Valley Corridor. In addition, the 2024 State Rail Plan identifies and endorses an initial bus service along the Cross Valley Corridor to connect initially with San Joaquin Amtrak trains and eventually with high-speed rail trains at the Kings-Hanford Station.

D. The Phase 1 Operations Plan identified an initial Cross Valley Express (CVX) routing from NAS Lemoore to Lindsay via Lemoore, Hanford, Visalia and Farmersville. High quality service operated with high quality vehicles serving distinctive stations and stops were identified. Service frequency was recommended for every 30 minutes for about 16-18 hours daily.

E. During the capital funding process, TCAG chose to compete for capital funding to operate the initial high-quality CVX bus route from the Hanford Amtrak Station to Lindsay, via Visalia and Farmersville. In addition, TCAG included a request for capital funding for a proposed bus rapid transit (BRT) corridor operating between Visalia and Tulare via Mooney Boulevard (SR 63) with envisioned 15-minute service frequencies.

F. Caltrans has disseminated guidance on designing and integrating bus rapid transit services and improvements on Caltrans facilities. Caltrans BRT policy is identified in Director’s Policy Number DP-27-R1 (2013) and Deputy Directive DD-98-R1 (2013). In both documents, Caltrans acknowledges federal BRT definitions as follows:
 “BRT can best be described as a combination of facility, systems, and vehicle investments that convert conventional bus services into a fixed-facility transit service, greatly increasing their efficiency and effectiveness to the end user,” and, 120

Tulare County Association of Governments
City of Visalia
Regional Express Transit Services
Capital Infrastructure Delivery MOU

 BRT is a “flexible, rubber-tired form of rapid-transit mode that combines stations, vehicles, services, running ways, and Intelligent Transportation System (ITS) elements into an integrated system with a strong positive identity.” In addition to the BRT guidance, Caltrans has also issued policy documents on “complete streets.” Director’s Policy Number DP-37 (2021) states that “all transportation projects funded or overseen by Caltrans will provide comfortable, convenient, and connected complete streets facilities for people walking, biking, and taking transit” unless an exception is documented and approved.

G. The State of California approved the TCAG funding request and capitalized the Cross Valley Corridor and the Mooney BRT (collectively the “Regional Express Transit Services” program) with a grant of $59.1 million from the Transit and Intercity Rail Capital Program (TIRCP), Cycle 7 to TCAG as the initial project sponsor.

H. TCAG and City anticipate working with Caltrans to request several changes to the TIRCP grant scope to allow for additional flexibility and accommodate unanticipated cost increases in delivering the program. These include deferring full service to Lindsay and initially providing CVX service between Farmersville and Visalia, changes to the locations and scope of stops and stations, and more detailed plans for the Mooney BRT service.

I. The Parties anticipate that the initial CVX service as amended will provide about 75-80 daily vehicle hours of service and the BRT (operating at 15-minutes service frequencies) will also provide about 75-80 daily vehicle hours of service.

J. This MOU identifies the structure and methods to deliver the capital elements of the Regional Express Transit Services (hereinafter “the Project”). A corresponding MOU between TCAG, Tulare County Regional Transit Agency (hereinafter “TCRTA”), and the City identifies operational considerations.

THEREFORE, in consideration of the mutual promises set forth below and to implement the goals described above, the Parties agree as follows:

1. Purposes of MOU. The primary purposes of this MOU are to (i) facilitate a cooperative and ongoing working relationship among the Parties that will allow them to explore, study, evaluate and (to the extent the Parties agree) develop and implement mutually beneficial approaches and strategies for delivering the Project, ii) confirm a shared understanding of the Project scope, schedule, costs, and funding, and iii) identify the roles of each agency to deliver the Project.

2. Consistency with Grant Requirements and Policy. The Parties agree that the Project defined herein is consistent with and represent the implementation direction and guidance of the TCAG Board of Directors and State of California funding agencies. City shall coordinate any and all changes to the Project scope and schedule with TCAG, and TCAG shall coordinate any and all changes to the TIRCP Cycle 7 grant scope as the grant applicant.

3. Implementation. The Parties desire to initiate the CVX service as amended by August of 2032 and Mooney BRT service by August 2032.

4. Responsibilities of the Parties. The roles and responsibilities between the Parties is agreed as follows:

a. City will i) be the Project delivery agency responsible for the design and construction of any and all capital infrastructure and improvements for the Regional Express 121

Tulare County Association of Governments
City of Visalia
Regional Express Transit Services
Capital Infrastructure Delivery MOU

Transit Services including Intelligent Transportation Systems (ITS)/Transit Signal Priority (TSPs) for the Mooney BRT service and TSP for Caltrans controlled traffic signals adjacent to SR 198, ii) public and community engagement as required for the delivery of the Project; and iii) with Visalia Transit, procure the Zero Emission Vehicles for the CVX Service.

b. TCAG will i) lead special studies for bus stops at Industrial Park, College of Sequoias, and Mooney BRT, ii) secure environmental clearances in compliance with state and federal regulations, and produce a concept of operations (CONOPs) and basis of design for hand off to the City for design and construction, iii) provide Project oversight through the design and construction phases; iv) coordinate funding allocation requests with Caltrans and advocate for additional capital and operating funding as needed.

5. Project Scope. The Project requires design and construction of civil improvements along local streets and state routes including the design and construction of bus stops with shelters and passenger amenities such as seating and signage, curb modifications, sidewalk improvements, and traffic signal upgrades for transit signal priority, along with procurement of zero emission vehicles and electrical charging infrastructure. Appendix A provides an overview of the Project scope including routes, stations and stops for the CVX and Mooney BRT services. The Parties agree to deliver the Project in substantial alignment with Appendix A.

6. Zero Emission Vehicle Procurement. In accordance with California regulations, all Regional Express Transit Services shall be operated by zero-emission vehicles. The TIRCP Cycle 7 grant required the purchase of eight (8) double deck, low floor double deck buses designed for luggage storage on the lower level, fast boarding, not less than 50 seats and battery capacity of not less than 640kWh, including inspection, testing, delivery and minimum one-year warranty. However, the CVX as amended requires purchase of six (6) buses for the initial Hanford to Farmersville service. The procured vehicles shall be equipped with the following on-board technology – including but not limited to Wi-Fi, automatic vehicle location (AVL), automatic passenger counting (APC), and transit signal priority.

7. Project Schedule. Appendix B identifies the Project schedule with a CVX service start date of August 2032 and Mooney BRT service start date of August 2032. City shall deliver the Project in substantial alignment with the Project schedule. Anticipated changes to the design and construction contract award dates shall be coordinated with TCAG with at least 2- months’ prior notice for alignment with the state funding allocation process. City shall not incur design and construction costs prior to a written documentation from TCAG confirming an approved funding allocation for design and construction activities. Such costs if incurred without prior written approval from TCAG, may not be eligible for reimbursement.

8. Quarterly Project Check-in Meetings. The Parties agree to establish a working group with representatives from each Party to provide oversight of the Project and ensure ongoing coordination throughout the Project delivery. The working group shall meet at least quarterly for Project check-in meetings to assess the progress of the Project and identify potential scope, schedule, and cost risks and opportunities. The Parties shall agree on risk mitigations and actions to minimize scope creep, delays, and cost overruns.

9. Design Review Process and Approvals. The City and Caltrans have elected to use a design- bid-build approach for the delivery of the Project. The Parties agree to provide all necessary 122

Tulare County Association of Governments
City of Visalia
Regional Express Transit Services
Capital Infrastructure Delivery MOU

information, materials, and feedback in a timely manner to support the design process. To facilitate the review process and approvals, the Parties shall each designate a Project Manager as the primary point of contact for design reviews and approvals. The Project Manager may be the Party representative in the Working Group. Reviews of design deliverables, bid packages, and submittals during construction shall be completed within 30 days of receipt.

10. Project Standards. The Parties shall agree to the Project Standards for design and construction of the Regional Express Transit Services as follows:

i. Speeds. The design and placement of TSPs shall support minimum average scheduled in- service speeds of not less than 30 mph for CVX service, and not less than 20 mph for Mooney BRT service.
ii. CVX Bus Stops and Civil Improvements. The Parties shall comply with all state and local design standards including but not limited to the following or latest versions:
a. California MUTCD (Manual on Uniform Traffic Control Devices), 2014 b. California Building Code (CBC) & ADA Standards, 2022 c. Caltrans Highway Capacity Manual, 2020
The Parties further agree to consider and incorporate guidance, standards, and industry best practices from the following resources, unless a finding of exception is made:
d. NACTO Urban Street Design Guide, 2013
e. NACTO Transit Street Design Guide, 2016
f. AC Transit, Transit-Supportive Design Guidelines, 2018 g. AC Transit Bus Stop Furniture Guidelines (2022)

iii. Mooney BRT Standards & Criteria. When identifying, developing and adopting specific service design and facility design criteria for the Regional Express Transit Services, the Parties shall incorporate guidance and standards from the following documents:
a. Caltrans, Bus Rapid Transit: A Handbook for Partner - 2007, page 7, Table 2 – Minimum Standard of “Intermediate Stage”
b. Federal Transit Administration, Characteristics of Bus Rapid Transit for Decision making, 2004, FTA-VA-26-7222-2004.1
c. Transportation Research Board, TCRP Report 90 Bus Rapid Transit Vol 2:

Implementation Guidelines, 2003

The Parties also acknowledge the following industry documents that provide further guidance for BRT Operations and facilities design:
d. American Public Transit Association, Bus Rapid Transit Service Design and Operations - APTA BTS-BRT-RP-004-10, Rev 1, 2020
e. American Public Transit Association, BRT Branding, Imaging and Marketing – APTA BTS-BRT-RP-001-10, Rev. 1 2020
f. American Public Transit Association, Designing Bus Rapid Transit Running Ways – APTA BTS-BRT-RP-003-10, Rev. 1, 2020

11. Regulatory Compliance. At all times, City agrees to comply with all applicable local, state, and federal laws and regulations, including compliance with CEQA and NEPA exemption 123

Tulare County Association of Governments
City of Visalia
Regional Express Transit Services
Capital Infrastructure Delivery MOU

documentation and all regulations pertaining to design and construction of capital projects in public right-of-way.

12. Project Cost and Funds Allocation. This costs shown on this table may be modified and adjusted throughout the project upon mutual agreement between the Parties. The Project costs and funds are allocated to each Party as follows:

Item Cost* Party
EV Infrastructure (Visalia
Maintenance Facility) $ 3,654,106 City
EV Infrastructure (Farmersville)
$ 3,672,848
City (under permit or
agreement with City of
Farmersville)
EV Infrastructure (Tulare) $ 2,156,109 City (under permit or agreement with City of Tulare)
CVX ZEB Procurement (6) $ 18,270,532 City
Industrial Park Station $ 5,440,028 City
Rd 92 - from Doe Ave to
Goshen Ave $ 1,758,058 City
CVX Bus stops (except listed
above) $ 5,323,930 City
CVX ITS/TSPs (27) $ 4,295,632 City
Mooney BRT ITS/TSPs
(12)/design reviews/construction
oversight
$ 3,184,514
City
Mooney BRT Bus Stops (8) $ 2,469,276 City
Special Studies/ConOps/Basis of
Design/ Oversight $ 2,000,000 TCAG
TOTAL $ 52,225,032
*Includes construction, design fees, escalation, and other soft costs

Therefore, the City of Visalia will be allocated a funding of Party Fee Allocation ($ millions)
City $50,225,032
TCAG $2,000,000

City agrees to complete the Project and be responsible for complying with grant funding requirements as stated in the TIRCP grant agreement between City and Caltrans, subject to TCAG accepting responsibility, on behalf of the CITY, for the payment of any cost increases to the Project that exceed the amounts funded by the TIRCP grant master agreement, and subject to the availability to TCAG of funds therefor. If either the Project or the funded components 124

Tulare County Association of Governments
City of Visalia
Regional Express Transit Services
Capital Infrastructure Delivery MOU

are not completed, TCAG shall bear the burden of full TIRCP funds reimbursement to the CalSTA Transit and Intercity Rail Capital Program administered by the Caltrans, but subject to the availability to TCAG of funds therefor.

13. Capital Reimbursements. The Parties agreed to establish a process for reimbursing the costs associated with the design and implementation of the Project. The City of Visalia has been designated as the lead agency for the TIRCP grant and is expecting to receive funding reimbursements directly from the TIRCP program. The following terms shall apply where other costs are to be reimbursed by TCAG:
a. Subject to the availability of funds therefor, TCAG shall reimburse City for all eligible costs incurred in fulfilment of responsibilities defined in Item 4a of this MOU that are not reimbursed to City under the TIRCP grant agreement.
b. Eligible costs shall include project/construction management, design fees, construction costs, TSP procurement, zero emission vehicle procurement, electric charging infrastructure, installation, commissioning, and testing. c. Reimbursement shall be made upon the receipt and approval of invoices submitted by the City. Invoices must include detailed documentation of costs incurred, including receipts, labor hours, and materials used.
d. Any changes to the agreed-upon scope of work that may result in additional costs must be documented in writing and approved by TCAG before such costs are incurred.

14. Invoicing Procedures. City shall submit invoices to TCAG on a monthly basis for reimbursement of eligible costs where this occurs.
a. Each invoice shall include the following:
i. A summary of activities performed.
ii. Itemized costs with supporting documentation.
iii. Reference to the relevant agreement or work order. b. TCAG shall review and approve, or dispute submitted invoices within thirty (30) calendar days of receipt. In case of a dispute, TCAG will provide City with a detailed explanation of the discrepancies and work collaboratively to resolve them. c. Upon approval and subject to the availability of funds therefor, TCAG shall process payment to City within forty-five (45) calendar days of invoice approval. d. Both parties agree to maintain transparent records of all financial transactions and supporting documentation for audit purposes. Records shall be retained for a minimum of five (5) years following the completion of the project or as required by applicable laws.

15. Notices. Any formal notice or other formal communication given under the terms of this MOU shall be in writing and shall be given personally, by electronic mail or by certified mail, postage prepaid and return receipt requested, Any notice shall be delivered or addressed to the parties at the physical addresses or electronic mail address set forth below or at such other address as shall be designated by notice in writing in accordance with the terms of this MOU. The date of receipt of the notice shall be the date of actual personal service or confirmed electronic transmission, or three days after the postmark on certified mail.

If notice is given to the TCAG:

Executive Director
Tulare County Association of Governments
210 N. Church St., Suite B
Visalia, CA 93291

125

Tulare County Association of Governments
City of Visalia
Regional Express Transit Services
Capital Infrastructure Delivery MOU

If notice is given to City:

Christopher Crawford, City Engineer
City of Visalia
315 E Acequia Ave.

Visalia, CA 93291

16. Entire Agreement. This MOU incorporates the entire and exclusive agreement of the Parties with respect to the matters described herein and supersedes all prior negotiations and agreements (written, oral or otherwise) related thereto. This MOU may be amended (including without limitation to add new Parties) only in a writing executed by all of the Parties.

17. Termination. This MOU shall remain in effect unless terminated by the mutual written consent of the Parties, or upon 30 days written notice of termination delivered by one Party to the others that is not withdrawn prior to the specified termination date; provided, that upon termination by one Party, the remaining Parties may by mutual written agreement continue this MOU in effect as between the non-terminating Parties. No Party shall be liable to any other if it elects to terminate this MOU.

18. Assignment. No rights and duties of any of the Parties under this MOU may be assigned or delegated without the express prior written consent of all of the other Parties, and any attempt to assign or delegate such rights or duties without such consent shall be null and void.

IN WITNESS WHEREOF, and in acknowledgement that the Parties hereto have read and understand each and every provision hereof, the parties have caused this MOU to be effective from the date of its last signature.

126

Tulare County Association of Governments
City of Visalia
Regional Express Transit Services
Capital Infrastructure Delivery MOU

TULARE COUNTY ASSOCIATION OF GOVERNMENTS
By: _______________________________
Print Name: _______________________________
Its: __Executive Director______________
Date: ______________________________

CITY OF VISALIA
By: _______________________________
Print Name: _______________________________
Its: _______________________________
Date: ______________________________

127

Tulare County Association of Governments
City of Visalia
Regional Express Transit Services
Capital Infrastructure Delivery MOU

APPENDIX A: PROJECT SCOPE
Project Title: Regional Express Transit Services Capital Infrastructure Improvements Project Location: CVX improvements in City of Visalia and City of Farmersville; Mooney BRT improvements in City of Visalia and City of Tulare, along Mooney Blvd (SR 63) Route Map (see following pages for full page maps):

Figure 1: CVX and Mooney BRT - Systemwide Map

Project Description:

The Cross Valley Express program delivers the pilot phase of the overall Phase 1 Cross Valley Corridor program. Ultimately at full buildout, electric buses will operate from NAS Lemoore to Lindsay via Hanford, the Kings-Tulare HSR Station, and Visalia. In the initial pilot, service will operate between Visalia and Farmersville at high frequencies with quality passenger facilities and vehicles. This service will be supplemented and fed by a BRT route operating from the Tulare Transit Center via SR 63 and connecting with Cross Valley Express core service near College of the Sequoias and then continuing to Visalia Transit Center.

This Project is for the design and construction of the capital improvements associated with the Cross Valley Express, including procurement of six (6) zero-emission buses, electrical charging equipment and electrical infrastructure at the Visalia and Farmersville terminals, transit passenger facilities including 14 shelters and street improvements and a multi-modal station/hub at Industrial Park and a bus stop along Rd 92 from Doe to Goshen Avenue, intelligent transportation system (ITS) and transit priority investments, along with program management services required to deliver the Project. In addition, this Project includes the design and construction of the capital improvements associated with the Mooney BRT service including the design and installation of eight (8) bus stops and 12 ITS/TSPs .

General Description of Services: the Project scope is organized into the following major tasks and subtasks:

1. Task 1: Program Management and Project Controls

2. Task 2: Plans, Specifications, and Estimates (PS&E)

3. Task 3: Construction
128

Tulare County Association of Governments
City of Visalia
Regional Express Transit Services
Capital Infrastructure Delivery MOU

4. Task 4: Bus Procurement

This project is divided into the following major tasks and subtasks, as follows:

Task 1: Program Management and Project Controls
Various program management and project controls work is required for the successful implementation of the Project. Each Party to the MOU is responsible for management of the overall scope, budget and schedule, development, execution of interagency agreements, compliance with environmental clearances, and development of design solicitations and management of those contracts, and management of the bus purchases per the responsibilities described in this MOU.

These work items are detailed as follows:
a. Establish financial and project management controls and systems including submission of invoices to the TIRCP program and TCAG for reimbursement as described in this MOU. b. Identify environmental clearance requirements and provide documentation – Most of the project will be statutorily exempt from CEQA and likely categorically excluded from NEPA and these will need to be documented and filed by the Lead Agency. c. Design Contracts Procurement – The City will develop and issue design contracts that will deliver plans, specifications and estimates for the Project per the responsibilities established in this MOU.
d. Bus Purchase Coordination – City with Visalia Transit will identify an appropriate purchase agreement/procurement schedule purchase of the identified six battery-electric CVX buses – this may be the California DGS schedule or a similar schedule. This will include specialized requirements for the CVX route, inspections and testing. e. Construction Procurement and Management – The City will procure construction services and provide construction management or oversight for the capital improvements per the responsibilities established in this MOU.
f. Quarterly Project Check-in meetings – Included in this task is establishment of a working group by the Parties and participation in quarterly Project check-in meetings as described in this MOU.

Task 2: Plans, Specifications, and Estimates (PS&E)
This task anticipates that one or more design consultants are engaged under the direction of City for design services. The design consultants will deliver the conceptual, schematic and final design documents for the improvements, and will be available to assist in construction administration:

Task 2.1: ITS Elements – Transit Priority Signals/ITS and System Integration This design element validates the overall scope of the ITS system, develops schematic and detailed design, includes an overall Concept of Operations, and then supervises the installation and commissioning of the ITS and TPS system. City is responsible for the TSP/ITS for both CVX and Mooney BRT services. Twelve (12) TSPs are anticipated along the Mooney BRT with potential replacement of five (5) signal heads. Twenty-seven (27) TSPs are anticipated for the CVX route, with potential replacement twelve (12) signal heads and a new traffic light.

Task 2.2: Electrical Charging Facilities and Utility Coordination Starting with identifying available utility capacity, this task includes energy analysis (including availability and need for distributed energy resources), identification and location of bus charging infrastructure and then integrated design, permitting, and approvals for the charging equipment and inspection of installation and commissioning. It is anticipated that 12 fast chargers will need to be 129

Tulare County Association of Governments
City of Visalia
Regional Express Transit Services
Capital Infrastructure Delivery MOU

installed at the City of Visalia Transit Maintenance and Operations Facility. City is responsible for this task as established in this MOU.

Task 2.3: Civil Improvements – Curbs, Sidewalks, Shelters In coordination with ITS/TSP design, this engineering design work provides for new shelters and associated improvements at 14 locations including College of Sequoias for the CVX service, and 8 bus stop locations for the BRT service. Included are designs for curbside shelters with a minimum of longitudinal coverage of 35 feet or as agreed to between the Parties and as right of way permits along the corridors, flatwork to ensure property waiting conditions, provision for real time information and other static wayfinding, street restriping as necessary, and provisions for disabled access.

Bus Stops will feature paved passenger waiting areas not less than 50 feet in length and not less than 10 feet in width and a curb of at least 6 inches (unless sidewalk dimensions do not allow this width) within the main corridor, allowing for less intensive designs at the extremities of the route.

The default is a shelter that provides climate – especially sun – protection for not less than 10 waiting passengers. A formal design exception will be developed for locations where adequate shelters cannot be physically or safely provided. Where appropriate, stops will be provided in existing transit centers. Stops at existing transit centers and transfer stations shall be equipped with video surveillance systems. All bus stops will have passenger information displays with static signage at a minimum, be lighted, and be designed for safety and security. Bus stops will be located – where feasible – at the location of the future rail service and designs will be developed to reuse as many facilities and investments as practical.

The preliminary Industrial Park Concept and to be further studied and developed by TCAG is shown below. In addition to the Industrial Park stop, the Project includes a bus stop at Goshen Avenue and Road 92, with pedestrian improvements along Road 92 to connect to the Doe Center.

Figure 2: Industrial Park Station – Concept sketch

130

Tulare County Association of Governments
City of Visalia
Regional Express Transit Services
Capital Infrastructure Delivery MOU

Figure 3: Road 92 Bus Stop and Pedestrian Improvements - Concept Sketch College of Sequoias is anticipated to be a transfer station between CVX and Mooney BRT services.

As such further studies will be conducted by TCAG to establish the concept for review and input by City and Caltrans prior to design. On concept approval, City will progress the Industrial Park Concept and College of Sequoias to progress through design.

Design will progress from conceptual to schematic to final design and designer will coordinate with project management team on obtaining right-of-way owners approval for improvements and any necessary permits. Construction administration will also be provided by designer.

Task 3: Construction
Construction is anticipated for the following program elements:

Purchase, delivery and installation of ITS and TSP systems, along with any coordination with the traffic control system.

Task 3.1: Electrical Charging Facilities and Utility Coordination Purchase, delivery and installation of transit electrical charging equipment at the City of Visalia Transit Maintenance and Operations Facility includes any required utility connections and utility improvements, “fast-charge” electrical charging equipment designed specifically for transit buses, and any other required electrical equipment and gear, including battery back-up and other redundant equipment to ensure reliable operations
Task 3.2: Civil Improvements – Curbs, Sidewalks, Shelters Construction of sidewalks, curbs, gutters, landscape, lighting and communications equipment along with the purchase, delivery and installation of high-quality, long-life transit shelters (minimum of 35 feet in length or as agreed to between the Parties and as right of way permits along the corridors) at the bus stop/station locations. Shelter purchase may proceed in advance of general contractor selection due to potential supply chain lead times.

131

Tulare County Association of Governments
City of Visalia
Regional Express Transit Services
Capital Infrastructure Delivery MOU

Task 4: Bus Procurement
Delivery of six (6) double deck, low floor double deck buses designed for luggage storage on lower level, fast boarding, not less than 50 seats and battery capacity of not less than 640kWh or as modified and agreed to by the Parties when design of the system is completed . Includes inspection, testing, delivery and minimum one-year warranty.

132

Tulare County Association of Governments
City of Visalia
Regional Express Transit Services
Capital Infrastructure Delivery MOU

Figure 4: CVX and Mooney BRT - Systemwide Map (full page)

133

Tulare County Association of Governments
City of Visalia
Regional Express Transit Services
Capital Infrastructure Delivery MOU

Figure 5: CVX and Mooney BRT - Visalia Section Map

134

Tulare County Association of Governments
City of Visalia
Regional Express Transit Services
Capital Infrastructure Delivery MOU

Figure 6: CVX and Mooney BRT - Industrial Park Section

135

Tulare County Association of Governments
City of Visalia
Regional Express Transit Services
Capital Infrastructure Delivery MOU

Figure 7: Mooney BRT - Tulare Section
136

Tulare County Association of Governments
City of Visalia
Regional Express Transit Services
Capital Infrastructure Delivery MOU

APPENDIX B: PROJECT SCHEDULE

137
Agreement No. 06-1852
Project No.: 0626000094
EA: 06-1J950
06-TUL-63-VARIOUS
06-TUL-65-VARIOUS
06-TUL-137-VARIOUS
06-TUL-198-VARIOUS

Agreement No. 06-1852 | 06-TUL-63&65&137&198 | EA: 06-1J950 Page | 1

COOPERATIVE AGREEMENT COVER SHEET
Work Description

CONSTRUCT BUS STOPS WITH SHELTERS AND PASSENGER AMENITIES SUCH AS

SEATING AND SIGNAGE, LIGHTING, MODIFY CURB, UPGRADE SIDEWALK AND

TRAFFIC SIGNALS FOR TRANSIT SIGNAL PRIORITY, INSTALL FIBER INTERCONNECTS, PAVEMENT PATCHING, AND STREET STRIPING.S.

Contact Information
The information provided below indicates the primary contact information for each PARTY to this AGREEMENT. PARTIES will notify each other in writing of any personnel or location changes. Contact information changes do not require an amendment to this AGREEMENT.

CALTRANS
Jabed Khan, Project Manager
2015 E. Shields
Fresno, CA 93722
Office Phone: (559) 388-7093
Email: [email protected]

CITY OF VISALIA
Chris Crawford, City Engineer
315 E Acequia Ave
Visalia, CA 93291
Office Phone: (559) 713-4331
Email: [email protected]
138
Agreement No. 06-1852
Project No.: 0626000094
EA: 06-1J950
06-TUL-63-VARIOUS
06-TUL-65-VARIOUS
06-TUL-137-VARIOUS
06-TUL-198-VARIOUS

Agreement No. 06-1852 | 06-TUL-63&65&137&198 | EA: 06-1J950 Page | 2
Table of Contents
COOPERATIVE AGREEMENT COVER SHEET ......................................................................................... 1 Work Description ......................................................................................................................................... 1 Contact Information ..................................................................................................................................... 1 CALTRANS ............................................................................................................................................ 1 CITY OF VISALIA ................................................................................................................................. 1 COOPERATIVE AGREEMENT ..................................................................................................................... 4 RECITALS ....................................................................................................................................................... 4 RESPONSIBILITIES ....................................................................................................................................... 6 Sponsorship .................................................................................................................................................. 6 Implementing Agency .................................................................................................................................. 7 Funding ........................................................................................................................................................ 8 CALTRANS' Quality Management ............................................................................................................. 8 CEQA/NEPA Lead Agency ....................................................................................................................... 10 Environmental Permits, Approvals and Agreements ................................................................................. 10 Project Approval and Environmental Document (PA&ED) ...................................................................... 11 California Environmental Quality Act (CEQA) .................................................................................... 12 National Environmental Policy Act (NEPA) ......................................................................................... 14 Plans, Specifications, and Estimate (PS&E) .............................................................................................. 16 RIGHT-OF-WAY ...................................................................................................................................... 17 CONSTRUCTION ..................................................................................................................................... 19 Schedule ..................................................................................................................................................... 23 Additional Provisions ................................................................................................................................. 24 Standards ................................................................................................................................................ 24 Noncompliant Work .............................................................................................................................. 24 Qualifications ......................................................................................................................................... 24 Consultant Selection .............................................................................................................................. 25 139
Agreement No. 06-1852
Project No.: 0626000094
EA: 06-1J950
06-TUL-63-VARIOUS
06-TUL-65-VARIOUS
06-TUL-137-VARIOUS
06-TUL-198-VARIOUS

Agreement No. 06-1852 | 06-TUL-63&65&137&198 | EA: 06-1J950 Page | 3
Encroachment Permits ........................................................................................................................... 25 Protected Resources ............................................................................................................................... 25 Disclosures ............................................................................................................................................. 25 Hazardous Materials .............................................................................................................................. 26 Claims .................................................................................................................................................... 27 Accounting and Audits .......................................................................................................................... 28 Interruption of Work .............................................................................................................................. 28 Penalties, Judgments and Settlements .................................................................................................... 29 Project Files ........................................................................................................................................... 29 GENERAL CONDITIONS ............................................................................................................................ 29 Venue ......................................................................................................................................................... 29 Exemptions ................................................................................................................................................. 30 Indemnification .......................................................................................................................................... 30 Non-parties ................................................................................................................................................. 31 Ambiguity and Performance ...................................................................................................................... 31 Defaults ...................................................................................................................................................... 32 Dispute Resolution ..................................................................................................................................... 32 Prevailing Wage ......................................................................................................................................... 33 SIGNATURES ............................................................................................................................................... 34

140
Agreement No. 06-1852
Project No.: 0626000094
EA: 06-1J950
06-TUL-63-VARIOUS
06-TUL-65-VARIOUS
06-TUL-137-VARIOUS
06-TUL-198-VARIOUS

Agreement No. 06-1852 | 06-TUL-63&65&137&198 | EA: 06-1J950 Page | 4

COOPERATIVE AGREEMENT
This AGREEMENT, executed on and effective from __________________________, is between the State of California, acting through its Department of Transportation, referred to as CALTRANS, and:

City of Visalia, a body politic and municipal corporation or chartered city of the State of California, referred to hereinafter as CITY.

An individual signatory agency in this AGREEMENT is referred to as a PARTY. Collectively, the signatory agencies in this AGREEMENT are referred to as PARTIES.

RECITALS

1. PARTIES are authorized to enter into a cooperative agreement for improvements to the State Highway System (SHS) per the California Streets and Highways Code, Sections 114 and 130.

2. For the purpose of this AGREEMENT, construct bus stops with shelters and passenger amenities such as seating and signage, lighting, modify curb, upgrade sidewalk and traffic signals for transit signal priority, install fiber interconnects, pavement patching, and street stripings, will be referred to hereinafter as PROJECT. The PROJECT scope of work is defined in the project initiation and approval documents.

3. All obligations and responsibilities assigned in this AGREEMENT to complete the following PROJECT COMPONENTS will be referred to hereinafter as WORK:
 PROJECT APPROVAL AND ENVIRONMENTAL DOCUMENT (PA&ED)
 PLANS, SPECIFICATIONS, AND ESTIMATE (PS&E)
 RIGHT-OF-WAY (R/W)
 CONSTRUCTION
Each PROJECT COMPONENT is defined in the CALTRANS Workplan Standards Guide as a distinct group of activities/products in the project planning and development process. 141
Agreement No. 06-1852
Project No.: 0626000094
EA: 06-1J950
06-TUL-63-VARIOUS
06-TUL-65-VARIOUS
06-TUL-137-VARIOUS
06-TUL-198-VARIOUS

Agreement No. 06-1852 | 06-TUL-63&65&137&198 | EA: 06-1J950 Page | 5

4. The term AGREEMENT, as used herein, includes this document and any attachments, exhibits, and amendments.

This AGREEMENT is separate from and does not modify or replace any other cooperative agreement or memorandum of understanding between the PARTIES regarding the PROJECT.

PARTIES intend this AGREEMENT to be their final expression that supersedes any oral understanding or writings pertaining to the WORK. The requirements of this AGREEMENT will preside over any conflicting requirements in any documents that are made an express part of this AGREEMENT.

If any provisions in this AGREEMENT are found by a court of competent jurisdiction to be, or are in fact, illegal, inoperative, or unenforceable, those provisions do not render any or all other AGREEMENT provisions invalid, inoperative, or unenforceable, and those provisions will be automatically severed from this AGREEMENT.

Except as otherwise provided in the AGREEMENT, PARTIES will execute a written amendment if there are any changes to the terms of this AGREEMENT.

PARTIES agree to sign a CLOSURE STATEMENT to terminate this AGREEMENT. However, all indemnification, document retention, audit, claims, environmental commitment, legal challenge, maintenance and ownership articles will remain in effect until terminated or modified in writing by mutual agreement or expire by the statute of limitations. 142
Agreement No. 06-1852
Project No.: 0626000094
EA: 06-1J950
06-TUL-63-VARIOUS
06-TUL-65-VARIOUS
06-TUL-137-VARIOUS
06-TUL-198-VARIOUS

Agreement No. 06-1852 | 06-TUL-63&65&137&198 | EA: 06-1J950 Page | 6

5. The following work associated with this PROJECT has been completed or is in progress:
 CITY is developing the Design Engineering Evaluation Report (DEER).

6. In this AGREEMENT capitalized words represent defined terms, initialisms, or acronyms.

7. PARTIES hereby set forth the terms, covenants, and conditions of this AGREEMENT.

RESPONSIBILITIES
Sponsorship

8. A SPONSOR is responsible for establishing the scope of the PROJECT and securing the financial resources to fund the WORK. A SPONSOR is responsible for securing additional funds when necessary or implementing PROJECT changes to ensure the WORK can be completed with the funds committed in this AGREEMENT.

PROJECT changes, as described in the CALTRANS Project Development Procedures Manual, will be approved by CALTRANS as the owner/operator of the State Highway System. 143
Agreement No. 06-1852
Project No.: 0626000094
EA: 06-1J950
06-TUL-63-VARIOUS
06-TUL-65-VARIOUS
06-TUL-137-VARIOUS
06-TUL-198-VARIOUS

Agreement No. 06-1852 | 06-TUL-63&65&137&198 | EA: 06-1J950 Page | 7

9. CITY is the SPONSOR for the WORK in this AGREEMENT.

Implementing Agency

10. The IMPLEMENTING AGENCY is the PARTY responsible for managing the scope, cost, schedule, and quality of the work activities and products of a PROJECT COMPONENT.  CITY is the Project Approval and Environmental Document (PA&ED) IMPLEMENTING AGENCY.

PA&ED includes the completion of the Final Environmental Document, 30% engineering design, and the Project Report (documenting the project alternative selection).  CITY is the Plans, Specifications, and Estimate (PS&E) IMPLEMENTING AGENCY.

PS&E includes the development of the plans, specifications, and estimate; obtaining any resource agency permits; and the advertisement/award of the construction contract.  CITY is the RIGHT-OF-WAY IMPLEMENTING AGENCY.

RIGHT-OF-WAY includes coordination with utility owners for the protection, removal, or relocation of utilities; pre-construction monument preservation; the acquisition of right-of- way interests; and post-construction work such as right-of-way monumentation/recordation, relinquishments/vacations, and excess land transactions. The RIGHT-OF-WAY component budget identifies the cost of the capital costs of right-of-way acquisition (RIGHT-OF-WAY CAPITAL) and the cost of the staff work in support of the acquisition (RIGHT-OF-WAY SUPPORT).
144
Agreement No. 06-1852
Project No.: 0626000094
EA: 06-1J950
06-TUL-63-VARIOUS
06-TUL-65-VARIOUS
06-TUL-137-VARIOUS
06-TUL-198-VARIOUS

Agreement No. 06-1852 | 06-TUL-63&65&137&198 | EA: 06-1J950 Page | 8
 CITY is the CONSTRUCTION IMPLEMENTING AGENCY.

CONSTRUCTION includes construction contract administration, surveying/staking, inspection, quality assurance, and assuring regulatory compliance. The CONSTRUCTION component budget identifies the capital costs of the construction contract/furnished materials (CONSTRUCTION CAPITAL) and the cost of the staff work in support of the construction contract administration (CONSTRUCTION SUPPORT).

11. CITY will provide a Quality Management Plan (QMP) for the WORK in every PROJECT COMPONENT that they are implementing. The QMP describes the IMPLEMENTING AGENCY's quality policy and how it will be used. The QMP will include a process for resolving disputes between the PARTIES at the team level. The QMP is subject to CALTRANS review and concurrence.

12. Any PARTY responsible for completing WORK will make its personnel and consultants that prepare WORK available to help resolve WORK-related problems and changes for the entire duration of the PROJECT including PROJECT work that may occur under separate agreements.

Funding

13. The WORK does not use funds administered by CALTRANS. PARTIES will amend this AGREEMENT should this condition change.

14. Each PARTY is responsible for the costs they incur in performing the WORK.

CALTRANS' Quality Management

15. CALTRANS, as the owner/operator of the State Highway System (SHS), will perform quality management work including Quality Management Assessment (QMA), environmental document 145
Agreement No. 06-1852
Project No.: 0626000094
EA: 06-1J950
06-TUL-63-VARIOUS
06-TUL-65-VARIOUS
06-TUL-137-VARIOUS
06-TUL-198-VARIOUS

Agreement No. 06-1852 | 06-TUL-63&65&137&198 | EA: 06-1J950 Page | 9
quality control, and owner/operator approvals for the portions of WORK within the existing and proposed SHS right-of-way.

16. CALTRANS' Quality Management Assessment (QMA) efforts are to ensure that CITY's quality assurance results in WORK that is in accordance with the applicable standards and the PROJECT's quality management plan (QMP). QMA does not include any efforts necessary to develop or deliver WORK or any validation by verifying or rechecking WORK.

When CALTRANS performs QMA, it does so for its own benefit. No one can assign liability to CALTRANS due to its QMA.

17. CALTRANS, as the owner/operator of the State Highway System, will approve WORK products in accordance with CALTRANS policies and guidance and as indicated in this AGREEMENT.

18. Per National Environmental Policy Act (NEPA) assignment and California Environmental Quality Act (CEQA) statutes, CALTRANS will perform environmental document quality control and NEPA assignment review procedures for environmental documentation. CALTRANS quality control and quality assurance procedures for all environmental documents are described in Chapter 38 of the Standard Environmental Reference (SER), available at https://dot.ca.gov/programs/environmental-analysis/standard-environmental-reference- ser/volume-1-guidance-for-compliance/ch-38-nepa-assignment. This also includes the independent judgment analysis and determination under CEQA that the environmental documentation meets CEQA requirements.

19. CITY will provide WORK-related products and supporting documentation upon CALTRANS' request for the purpose of CALTRANS' quality management work.

20. CITY, including any employee, agent, consultant or sub-consultant retained by the CITY, shall implement uniform document control policies necessary to retain all records and electronically stored information associated with the WORK, including but not limited to those records identified in California Public Resources Code, Section 21167.6, and including email and attachments, in a manner consistent with the CALTRANS Uniform Filing System and the "Final Caltrans Environmental Records Retention Policy", available at https://dot.ca.gov/-/media/dot- media/programs/environmental-analysis/documents/ser/nepa-recordretention-policy-final- 146
Agreement No. 06-1852
Project No.: 0626000094
EA: 06-1J950
06-TUL-63-VARIOUS
06-TUL-65-VARIOUS
06-TUL-137-VARIOUS
06-TUL-198-VARIOUS

Agreement No. 06-1852 | 06-TUL-63&65&137&198 | EA: 06-1J950 Page | 10
a11y.pdf. These records, along with an index of the records, shall be provided to CALTRANS within 60 days of CALTRANS' written request.

21. The cost of CALTRANS’ quality management work is to be borne by CALTRANS.

CEQA/NEPA Lead Agency

22. CALTRANS is the CEQA Lead Agency for the PROJECT.

23. CALTRANS is the NEPA Lead Agency for the PROJECT.

Environmental Permits, Approvals and Agreements

24. CITY will comply with the commitments and conditions set forth in the environmental documentation, environmental permits, approvals, and applicable agreements as those commitments and conditions apply to CITY's responsibilities in this AGREEMENT.

25. Unless otherwise assigned in this AGREEMENT, the IMPLEMENTING AGENCY for a PROJECT COMPONENT is responsible for all PROJECT COMPONENT WORK associated with coordinating, obtaining, implementing, renewing, and amending the PROJECT permits, 147
Agreement No. 06-1852
Project No.: 0626000094
EA: 06-1J950
06-TUL-63-VARIOUS
06-TUL-65-VARIOUS
06-TUL-137-VARIOUS
06-TUL-198-VARIOUS

Agreement No. 06-1852 | 06-TUL-63&65&137&198 | EA: 06-1J950 Page | 11
agreements, and approvals whether they are identified in the planned project scope of work or become necessary in the course of completing the PROJECT.

26. It is expected that the PROJECT will not require environmental permits/approvals.

Project Approval and Environmental Document (PA&ED)

27. As the PA&ED IMPLEMENTING AGENCY, CITY is responsible for all PA&ED WORK except those activities and responsibilities that are assigned to another PARTY and those activities that are excluded under this AGREEMENT.

28. CALTRANS will be responsible for completing the following PA&ED activities:

CALTRANS Work Breakdown Structure Identifier (If Applicable) 100.10.10.xx Quality Management
165.15.15.xx Essential Fish Habitat Consultation
165.15.15.xx Section 7 Consultation
165.25.25 Approval to Circulate Resolution
175.20 Project Preferred Alternative
180.10.05.05.xx CEQA Lead Final Env. Doc QA/QC and Approval 180.10.05.45 Section 7 Consultation
180.15.05 Record of Decision (NEPA)
180.15.10 Notice of Determination (CEQA)

148
Agreement No. 06-1852
Project No.: 0626000094
EA: 06-1J950
06-TUL-63-VARIOUS
06-TUL-65-VARIOUS
06-TUL-137-VARIOUS
06-TUL-198-VARIOUS

Agreement No. 06-1852 | 06-TUL-63&65&137&198 | EA: 06-1J950 Page | 12

29. Any PARTY preparing environmental documentation, including studies and reports, will ensure that qualified personnel remain available to help resolve environmental issues and perform any necessary work to ensure that the PROJECT remains in environmental compliance.

30. CITY will provide written notice of the initiation of environmental studies to the CEQA and NEPA Lead Agencies prior to completing any other PA&ED phase work.

California Environmental Quality Act (CEQA)

31. Environmental documentation will be prepared in compliance with the California Public Resources Code §§ 21080.3.1(d)(e). CALTRANS will provide, and CITY will use, a letter template and a list of California Native American tribes requesting notification. CITY will 149
Agreement No. 06-1852
Project No.: 0626000094
EA: 06-1J950
06-TUL-63-VARIOUS
06-TUL-65-VARIOUS
06-TUL-137-VARIOUS
06-TUL-198-VARIOUS

Agreement No. 06-1852 | 06-TUL-63&65&137&198 | EA: 06-1J950 Page | 13
prepare consultation documentation for CALTRANS’ signature and transmittal in compliance with the statutorily required time frames.

32. The CEQA Lead Agency will determine the type of CEQA documentation and will cause that documentation to be prepared in accordance with CEQA requirements.

33. Any PARTY involved in the preparation of CEQA documentation will prepare the documentation to meet CEQA requirements and follow the CEQA Lead Agency’s standards that apply to the CEQA process.

34. Any PARTY preparing any portion of the CEQA documentation, including any studies and reports, will submit that portion of the documentation to the CEQA Lead Agency for review, comment, and approval at appropriate stages of development prior to public availability.

35. CITY will submit CEQA-related public notices to CALTRANS for review, comment, and approval prior to publication and circulation.

36. The CEQA Lead Agency will attend all CEQA-related public meetings.

37. CITY will submit all CEQA-related public meeting materials to the CEQA Lead Agency for review, comment, and approval at least ten (10) working days prior to the public meeting date.

If the CEQA Lead Agency makes any changes to the materials, then the CEQA Lead Agency will allow CITY to review, comment, and concur on those changes at least three (3) working days prior to the public meeting date. The CEQA Lead Agency has final approval authority over all CEQA documentation.

38. If a PARTY who is not the CEQA Lead Agency holds a public meeting about the PROJECT, that PARTY must clearly state its role in the PROJECT and the identity of the CEQA Lead Agency 150
Agreement No. 06-1852
Project No.: 0626000094
EA: 06-1J950
06-TUL-63-VARIOUS
06-TUL-65-VARIOUS
06-TUL-137-VARIOUS
06-TUL-198-VARIOUS

Agreement No. 06-1852 | 06-TUL-63&65&137&198 | EA: 06-1J950 Page | 14
on all meeting publications. All meeting publications must also inform the attendees that public comments collected at the meetings are not part of the CEQA public review process.

That PARTY will submit all meeting advertisements, agendas, exhibits, handouts, and materials to the CEQA Lead Agency for review, comment, and approval at least ten (10) working days prior to publication or use. If that PARTY makes any changes to the materials, it will allow the CEQA Lead Agency to review, comment on, and approve those changes at least three (3) working days prior to the public meeting date.

The CEQA Lead Agency maintains final editorial control with respect to text or graphics that could lead to public confusion over CEQA-related roles and responsibilities.

National Environmental Policy Act (NEPA)

39. Pursuant to Chapter 3 of Title 23, United States Code, Sections 326 and 327, CALTRANS is the NEPA Lead Agency for the PROJECT. CALTRANS is responsible for NEPA compliance, will determine the type of NEPA documentation, and will cause that documentation to be prepared in accordance with NEPA requirements.

CALTRANS, as the NEPA Lead Agency for PROJECT, is responsible for the review, comment, and approval all environmental documentation (including, but not limited to, studies, reports, public notices, and public meeting materials, determinations, administrative drafts, and final environmental documents) at appropriate stages of development prior to approval and public availability.

When required as NEPA Lead Agency, CALTRANS will conduct consultation and coordination and obtain, renew, or amend approvals pursuant to the Federal Endangered Species Act, and Essential Fish Habitat.

When required as NEPA Lead Agency, CALTRANS will conduct consultation and coordination approvals pursuant to Section 106 of the National Historic Preservation Act.

40. Any PARTY involved in the preparation of NEPA documentation will follow FHWA and CALTRANS standards that apply to the NEPA process including, but not limited to, the guidance provided in the FHWA Environmental Toolkit (available at 151
Agreement No. 06-1852
Project No.: 0626000094
EA: 06-1J950
06-TUL-63-VARIOUS
06-TUL-65-VARIOUS
06-TUL-137-VARIOUS
06-TUL-198-VARIOUS

Agreement No. 06-1852 | 06-TUL-63&65&137&198 | EA: 06-1J950 Page | 15
http://environment.fhwa.dot.gov/index.asp) and the CALTRANS Standard Environmental Reference.

41. Any PARTY preparing any portion of the NEPA documentation (including, but not limited to, studies, reports, public notices, and public meeting materials, determinations, administrative drafts, and final environmental documents) will submit that portion of the documentation to CALTRANS for CALTRANS' review, comment, and approval prior to public availability.

42. The NEPA Lead Agency will attend all NEPA-related public meetings.

43. CITY will prepare, publicize, and circulate all NEPA-related public notices, except Federal Register notices. CITY will submit all notices to the NEPA Lead Agency for review, comment, and approval prior to publication and circulation.

CALTRANS will work with the appropriate federal agency to publish notices in the Federal Register.

44. CITY will submit all NEPA-related public meeting materials to CALTRANS for CALTRANS’ review, comment, and approval at least ten (10) working days prior to the public meeting date.

45. If a PARTY who is not the NEPA Lead Agency holds a public meeting about the PROJECT, that PARTY must clearly state its role in the PROJECT and the identity of the NEPA Lead Agency on all meeting publications. All meeting publications must also inform the attendees that public comments collected at the meetings are not part of the NEPA public review process.

That PARTY will submit all meeting advertisements, agendas, exhibits, handouts, and materials to the NEPA Lead Agency for review, comment, and approval at least ten (10) working days prior to publication or use. If that PARTY makes any changes to the materials, it will allow the NEPA Lead Agency to review, comment on, and approve those changes at least three (3) working days prior to the public meeting date.

The NEPA Lead Agency has final approval authority with respect to text or graphics that could lead to public confusion over NEPA-related roles and responsibilities. 152
Agreement No. 06-1852
Project No.: 0626000094
EA: 06-1J950
06-TUL-63-VARIOUS
06-TUL-65-VARIOUS
06-TUL-137-VARIOUS
06-TUL-198-VARIOUS

Agreement No. 06-1852 | 06-TUL-63&65&137&198 | EA: 06-1J950 Page | 16

46. CITY will ensure that the PROJECT is included in the approved Federal Statewide Transportation Improvement Program (FSTIP) prior to the NEPA Lead Agency’s approval of the environmental document.

Plans, Specifications, and Estimate (PS&E)

47. As the PS&E IMPLEMENTING AGENCY, CITY is responsible for all PS&E WORK except those activities and responsibilities that are assigned to another PARTY and those activities that are excluded under this AGREEMENT.

48. CALTRANS will be responsible for completing the following PS&E activities:

CALTRANS Work Breakdown Structure Identifier (If Applicable) 100.15.10.xx Quality Management

49. CITY will prepare Utility Conflict Maps identifying the accommodation, protection, relocation, or removal of any existing utility facilities that conflict with construction of the PROJECT or that violate CALTRANS’ encroachment policy.

CITY will provide CALTRANS a copy of Utility Conflict Maps for CALTRANS' concurrence prior to issuing the Notices to Owner and executing the utility agreement. All utility conflicts will be addressed in the PROJECT plans, specifications, and estimate.

50. CITY will determine the cost to positively identify and locate, accommodate, protect, relocate, or remove any utility facilities whether inside or outside the State Highway System right-of-way in accordance with federal and California laws and regulations, and CALTRANS’ policies, 153
Agreement No. 06-1852
Project No.: 0626000094
EA: 06-1J950
06-TUL-63-VARIOUS
06-TUL-65-VARIOUS
06-TUL-137-VARIOUS
06-TUL-198-VARIOUS

Agreement No. 06-1852 | 06-TUL-63&65&137&198 | EA: 06-1J950 Page | 17
procedures, standards, practices, and applicable agreements including but not limited to Freeway Master Contracts.

RIGHT-OF-WAY

51. As the RIGHT-OF-WAY IMPLEMENTING AGENCY, CITY is responsible for all RIGHT-OF- WAY WORK except those activities and responsibilities that are assigned to another PARTY and those activities that are excluded under this AGREEMENT.

52. CALTRANS will be responsible for completing the following RIGHT-OF-WAY activities:

CALTRANS Work Breakdown Structure Identifier (If Applicable) 100.25.10.xx Quality Management

53. The selection of personnel performing RIGHT-OF-WAY WORK will be in accordance with federal and California laws and regulations, and CALTRANS’ policies, procedures, standards, practices, and applicable agreements.

54. CITY will make all necessary arrangements with utility owners for the timely accommodation, protection, relocation, or removal of any existing utility facilities that conflict with construction of the PROJECT or that violate CALTRANS' encroachment policy.

55. CITY will provide CALTRANS a copy of conflict maps, relocation plans, proposed notices to owner, reports of investigation, and utility agreements (if applicable) for CALTRANS' concurrence prior to issuing the notices to owner and executing the utility agreement. All utility conflicts will be fully addressed prior to Right-of-Way Certification and all arrangements for the protection, relocation, or removal of all conflicting facilities will be completed prior to construction contract award and included in the PROJECT plans, specifications, and estimate.

56. CITY will provide a land surveyor licensed in the State of California to be responsible for surveying and right-of-way engineering. All survey and right-of-way engineering documents will 154
Agreement No. 06-1852
Project No.: 0626000094
EA: 06-1J950
06-TUL-63-VARIOUS
06-TUL-65-VARIOUS
06-TUL-137-VARIOUS
06-TUL-198-VARIOUS

Agreement No. 06-1852 | 06-TUL-63&65&137&198 | EA: 06-1J950 Page | 18
bear the professional seal, certificate number, registration classification, expiration date of certificate, and signature of the responsible surveyor.

57. Acquisition of right-of-way will not occur prior to the approval of the environmental document without written approval from the CEQA Lead Agency.

58. CITY will hear and adopt Resolutions of Necessity when authorized to do so by law or will work with local agencies having jurisdiction and authorized under the law to hear and adopt Resolutions of Necessity.

CITY will conduct and document Condemnation Evaluation Meetings and Condemnation Panel Review Meetings as required in accordance with CALTRANS policy and guidance. CALTRANS will be notified in advance of any Condemnation Evaluation Meetings and Condemnation Panel Review Meetings.

59. If CITY acquires any right-of-way to be incorporated into the State Highway System (SHS), CITY will first acquire in its own name.

No right-of-way will be acquired in CALTRANS' name.

Title to the SHS right-of-way will ultimately be vested in the State. CALTRANS' acceptance of title will occur after the Right-of-Way Closeout activities are complete.

60. CITY will utilize a public agency currently qualified by CALTRANS or a properly licensed consultant for all RIGHT-OF-WAY activities. A qualified right-of-way agent will administer all right-of-way consultant contracts.

CITY will submit a draft Right-of-Way Certification to CALTRANS six weeks prior to the scheduled Right-of-Way Certification milestone date for review.

CITY will submit a final Right-of-Way Certification to CALTRANS for approval prior to the advertising the construction contract.
155
Agreement No. 06-1852
Project No.: 0626000094
EA: 06-1J950
06-TUL-63-VARIOUS
06-TUL-65-VARIOUS
06-TUL-137-VARIOUS
06-TUL-198-VARIOUS

Agreement No. 06-1852 | 06-TUL-63&65&137&198 | EA: 06-1J950 Page | 19

61. Physical and legal possession of the right-of-way must be completed prior to advertising the construction contract, unless PARTIES mutually agree to other arrangements in writing.

62. CALTRANS’ acceptance of right-of-way title is subject to review of an Updated Preliminary Title Report provided by CITY verifying that the title is free of all encumbrances and liens. Upon acceptance, CITY will provide CALTRANS with a Policy of Title Insurance in CALTRANS’ name.

63. Right-of-way conveyances must be completed prior to WORK completion, unless PARTIES mutually agree to other arrangements in writing.

CONSTRUCTION

64. As the CONSTRUCTION IMPLEMENTING AGENCY, CITY is responsible for all CONSTRUCTION WORK except those activities and responsibilities that are assigned to another PARTY and those activities that are excluded under this AGREEMENT.

65. CALTRANS will be responsible for completing the following CONSTRUCTION SUPPORT activities:

CALTRANS Work Breakdown Structure Identifier (If Applicable) 100.20.10.xx Quality Management

156
Agreement No. 06-1852
Project No.: 0626000094
EA: 06-1J950
06-TUL-63-VARIOUS
06-TUL-65-VARIOUS
06-TUL-137-VARIOUS
06-TUL-198-VARIOUS

Agreement No. 06-1852 | 06-TUL-63&65&137&198 | EA: 06-1J950 Page | 20

66. CALTRANS will not issue an encroachment permit to CITY for construction work until the following conditions are met:
 CALTRANS accepts the final plans, specifications, and estimate  CALTRANS accepts the Right-of-Way Certification
 Any new or amended maintenance agreements required for the WORK are executed.

67. CITY will require the construction contractor to furnish payment and performance bonds naming CITY as obligee, and CALTRANS as additional obligee, and to carry liability insurance in accordance with CALTRANS Standard Specifications.

68. CITY will advertise, open bids, award, and approve the construction contract in accordance with the California Public Contract Code and the California Labor Code. By accepting responsibility to advertise and award the construction contract, CITY also accepts responsibility to administer the construction contract.

69. CALTRANS will not issue an encroachment permit to CITY's construction contractor until CALTRANS accepts:
 The payment and performance bonds
 The CONSTRUCTION Quality Management Plan

70. The CONSTRUCTION Quality Management Plan (QMP) will describe how construction material verification and workmanship inspections will be performed at manufacturing sources and the PROJECT job-site. The construction material and Source Inspection QMP (SIQMP) are subject to review and approval by the State Materials Engineer.

71. The CONSTRUCTION Quality Management Plan will address the radiation safety requirements of the California Code of Regulations 17 CCR § 30346 when the work requires Gamma-Gamma Logging acceptance testing for Cast in Drilled Hole (CIDH) pile or whenever else it is applicable. 157
Agreement No. 06-1852
Project No.: 0626000094
EA: 06-1J950
06-TUL-63-VARIOUS
06-TUL-65-VARIOUS
06-TUL-137-VARIOUS
06-TUL-198-VARIOUS

Agreement No. 06-1852 | 06-TUL-63&65&137&198 | EA: 06-1J950 Page | 21
In accordance with these regulations, CITY, as the "well operator", will have a written agreement with any consultant or external entity performing these tests.

72. CITY will provide a Resident Engineer and CONSTRUCTION SUPPORT staff that are independent of the construction contractor. The Resident Engineer will be a Civil Engineer, licensed in the State of California, who is responsible for construction contract administration activities.

73. CALTRANS will review and concur with:
 Change Orders affecting public safety, public convenience, protected environmental resources, the preservation of property, all design and specification changes, and all major changes as defined in the CALTRANS Construction Manual. These Change Orders must receive written concurrence by CALTRANS prior to implementation.  The Stormwater Pollution Prevention Plan (SWPPP) or the Water Pollution Control Plan (WPCP).

74. CITY will administer and process all construction contract claims pursuant to the requirements set forth under Public Contract Code, Section 9204. In addition, all public works claims of $375,000 or less shall be resolved in accordance with Public Contract Code Section 20104, et seq. and other applicable laws.

75. CITY is designated as the Legally Responsible Person pursuant to the Construction General Permit, State Water Resources Control Board (SWRCB) Order Number 2009-0009-DWQ, as defined in Appendix 5, Glossary, and assumes all roles and responsibilities assigned to the Legally Responsible Person as mandated by the Construction General Permit. CITY is required to comply with the CALTRANS MS4 National Pollutant Discharge Elimination System (NPDES) permit for all work within the State Highway System.

76. As the CONSTRUCTION IMPLEMENTING AGENCY, CITY is responsible for maintenance of the specific improvements constructed or modified under this AGREEMENT within the 158
Agreement No. 06-1852
Project No.: 0626000094
EA: 06-1J950
06-TUL-63-VARIOUS
06-TUL-65-VARIOUS
06-TUL-137-VARIOUS
06-TUL-198-VARIOUS

Agreement No. 06-1852 | 06-TUL-63&65&137&198 | EA: 06-1J950 Page | 22
PROJECT limits of the State Highway System (SHS) as part of the construction contract until the following conditions are met:
 Any required maintenance agreements are executed for the portions of SHS for which relief of maintenance is to be granted.
 CALTRANS approves a request from CITY for relief from maintenance of the PROJECT or a portion thereof.

77. CITY will ensure all necessary maintenance agreements will be executed and/or amended with CALTRANS.

78. Upon WORK completion, ownership or title to all materials and equipment constructed or installed for the operations and/or maintenance of the State Highway System (SHS) within SHS right-of-way as part of WORK become the property of CALTRANS.

CALTRANS will not accept ownership or title to any materials or equipment constructed or installed outside SHS right-of-way.

79. Within one hundred eighty (180) calendar days following the completion and acceptance of the PROJECT construction contract, CITY will furnish CALTRANS with a complete set of "As- Built" plans and Change Orders, including any changes authorized by CALTRANS, using an approved transfer mechanism, such as a CD ROM, flash drive, Filr. The submitted digital files must be completed in accordance with Caltrans specifications, policies, and manuals, including requirements in Sections 2 and 3, of Chapter 17 in the Project Development Procedures Manual, then current CADD User's Manual (Section 4.3), Plans Preparation Manual, and CALTRANS practice. The plans will have the Resident Engineer's name, contract number, and construction contract acceptance date printed on each plan sheet, and with the Resident Engineer's signature only on the title sheet. The As-Built plans will be in Microstation DGN format, version 8.0 or Autodesk Civil 3D 2023 or later. When applicable, the digital submittal must also include high accuracy locating and underground facilities data. In addition, CITY will provide one set of As- Built plans and addenda in TIFF format.

The submittal must also include all CALTRANS requested contract records, and land survey documents. The land survey documents include monument preservation documents and records of surveys prepared to satisfy the requirements of the California Professional Land Surveyors' Act 159
Agreement No. 06-1852
Project No.: 0626000094
EA: 06-1J950
06-TUL-63-VARIOUS
06-TUL-65-VARIOUS
06-TUL-137-VARIOUS
06-TUL-198-VARIOUS

Agreement No. 06-1852 | 06-TUL-63&65&137&198 | EA: 06-1J950 Page | 23
(Business and Professions Code, Sections 8700 – 8805). Copies of survey documents and Records of Surveys filed in accordance with Business & Professions Code, Sections 8762 and 8771, will contain the filing information provided by the county in which filed.

Schedule

80. PARTIES will manage the WORK schedule to ensure the timely use of committed funds and to ensure compliance with any environmental permits, right-of-way agreements, construction 160
Agreement No. 06-1852
Project No.: 0626000094
EA: 06-1J950
06-TUL-63-VARIOUS
06-TUL-65-VARIOUS
06-TUL-137-VARIOUS
06-TUL-198-VARIOUS

Agreement No. 06-1852 | 06-TUL-63&65&137&198 | EA: 06-1J950 Page | 24
contracts, and any other commitments. PARTIES will communicate schedule risks or changes as soon as they are identified and will actively manage and mitigate schedule risks.

Additional Provisions
Standards

81. PARTIES will perform all WORK in accordance with federal and California laws, regulations, and standards; Federal Highway Administration (FHWA) standards; and CALTRANS standards.

CALTRANS standards include, but are not limited to, the guidance provided in the:
 CADD Users Manual
 CALTRANS policies and directives
 Plans Preparation Manual
 Project Development Procedures Manual (PDPM)
 Workplan Standards Guide
 Standard Environmental Reference
 Highway Design Manual
 Right of Way Manual
 Stewardship and Oversight Agreement
 Construction Manual
 Encroachment Permits Manual
 Construction Manual Supplement for Local Agency Resident Engineers  Local Agency Structure Representative Guidelines
Noncompliant Work

82. CALTRANS retains the right to reject noncompliant WORK. CITY agrees to suspend WORK upon request by CALTRANS for the purpose of protecting public safety, preserving property rights, and ensuring that all WORK is in the best interest of the State Highway System.

Qualifications

83. Each PARTY will ensure that personnel participating in WORK are appropriately qualified or licensed to perform the tasks assigned to them.
161
Agreement No. 06-1852
Project No.: 0626000094
EA: 06-1J950
06-TUL-63-VARIOUS
06-TUL-65-VARIOUS
06-TUL-137-VARIOUS
06-TUL-198-VARIOUS

Agreement No. 06-1852 | 06-TUL-63&65&137&198 | EA: 06-1J950 Page | 25
Consultant Selection

84. CITY will invite CALTRANS to participate in the selection of any consultants that participate in the WORK.

Encroachment Permits

85. CALTRANS will issue, upon proper application, the encroachment permit required for WORK within State Highway System (SHS) right-of-way. CITY, their contractors, consultants, agents, and utility owners will not work within the SHS right-of-way without an encroachment permit issued by CALTRANS. CALTRANS will provide an encroachment permit to CITY at no cost.

CITY's contractors, consultants, and agents may work under the same permit after completing, signing, and submitting the contractor's authorization form TR-0429 to CALTRANS. If the encroachment permit and this AGREEMENT conflict, the requirements of this AGREEMENT will prevail.

86. The IMPLEMENTING AGENCY for a PROJECT COMPONENT will coordinate, prepare, obtain, implement, renew, and amend any encroachment permits needed to complete the WORK.

Protected Resources

87. If any PARTY discovers unanticipated cultural, archaeological, paleontological, or other protected resources during WORK, all WORK in that area will stop and that PARTY will notify all PARTIES within 24 hours of discovery. WORK may only resume after a qualified professional has evaluated the nature and significance of the discovery and CALTRANS approves a plan for its removal or protection.

Disclosures

88. PARTIES will hold all administrative drafts and administrative final reports, studies, materials, and documentation relied upon, produced, created, or utilized for the WORK in confidence to the extent permitted by law and where applicable, the provisions of California Government Code, 162
Agreement No. 06-1852
Project No.: 0626000094
EA: 06-1J950
06-TUL-63-VARIOUS
06-TUL-65-VARIOUS
06-TUL-137-VARIOUS
06-TUL-198-VARIOUS

Agreement No. 06-1852 | 06-TUL-63&65&137&198 | EA: 06-1J950 Page | 26
Section 7921.505(c)(5) will protect the confidentiality of such documents in the event that said documents are shared between PARTIES.

PARTIES will not distribute, release, or share said documents with anyone other than employees, agents, and consultants who require access to complete the WORK without the written consent of the PARTY authorized to release them, unless required or authorized to do so by law.

89. If a PARTY receives a public records request pertaining to the WORK, that PARTY will notify PARTIES within five (5) working days of receipt and make PARTIES aware of any disclosed public records.

Hazardous Materials

90. HM-1 is hazardous material (including, but not limited to, hazardous waste) that may require removal and disposal pursuant to federal or state law, whether it is disturbed by the PROJECT or not.

HM-2 is hazardous material (including, but not limited to, hazardous waste) that may require removal and disposal pursuant to federal or state law only if disturbed by the PROJECT.

The management activities related to HM-1 and HM-2, including and without limitation, any necessary manifest requirements and disposal facility designations are referred to herein as HM-1 MANAGEMENT and HM-2 MANAGEMENT respectively.

91. If HM-1 or HM-2 is found, the discovering PARTY will immediately notify all other PARTIES.

92. CALTRANS, independent of the PROJECT, is responsible for any HM-1 found within the existing State Highway System right-of-way. CALTRANS will undertake, or cause to be undertaken, HM-1 MANAGEMENT with minimum impact to the PROJECT schedule.

CALTRANS, independent of the PROJECT, will pay, or cause to be paid, the cost of HM-1 MANAGEMENT related to HM-1 found within the existing State Highway System right-of-way.

93. CITY, independent of the PROJECT, is responsible for any HM-1 found within the PROJECT limits and outside the existing State Highway System right-of-way. CITY will undertake, or 163
Agreement No. 06-1852
Project No.: 0626000094
EA: 06-1J950
06-TUL-63-VARIOUS
06-TUL-65-VARIOUS
06-TUL-137-VARIOUS
06-TUL-198-VARIOUS

Agreement No. 06-1852 | 06-TUL-63&65&137&198 | EA: 06-1J950 Page | 27
cause to be undertaken, HM-1 MANAGEMENT with minimum impact to the PROJECT schedule.

CITY, independent of the PROJECT, will pay, or cause to be paid, the cost of HM-1 MANAGEMENT for HM-1 found within the PROJECT limits and outside of the existing State Highway System right-of-way.

94. The CONSTRUCTION IMPLEMENTING AGENCY is responsible for HM-2 MANAGEMENT within the PROJECT limits.

CITY and CALTRANS will comply with the Soil Management Agreement for Aerially Deposited Lead Contaminated Soils (Soil Management Agreement) executed between CALTRANS and the California Department of Toxic Substances Control (DTSC). Under Section 3.2 of the Soil Management Agreement, CALTRANS and CITY each retain joint and severable liability for noncompliance with the provisions of the Soil Management Agreement. CITY will assume all responsibilities assigned to CALTRANS in the Soil Management Agreement during PROJECT COMPONENTS for which they are the IMPLEMENTING AGENCY except for final placement and burial of soil within the State right-of-way, per Section 4.5 of the Soil Management Agreement, which is subject to CALTRANS concurrence and reporting to DTSC which will be performed by CALTRANS.

95. CALTRANS' acquisition or acceptance of title to any property on which any HM-1 or HM-2 is found will proceed in accordance with CALTRANS' policy on such acquisition.

Claims

96. CITY may accept, reject, compromise, settle, or litigate claims of any consultants or contractors hired to complete WORK without concurrence from the other PARTY.

97. PARTIES will confer on any claim that may affect the WORK or PARTIES' liability or responsibility under this AGREEMENT in order to retain resolution possibilities for potential 164
Agreement No. 06-1852
Project No.: 0626000094
EA: 06-1J950
06-TUL-63-VARIOUS
06-TUL-65-VARIOUS
06-TUL-137-VARIOUS
06-TUL-198-VARIOUS

Agreement No. 06-1852 | 06-TUL-63&65&137&198 | EA: 06-1J950 Page | 28
future claims. No PARTY will prejudice the rights of another PARTY until after PARTIES confer on the claim.

98. If the WORK expends state or federal funds, each PARTY will comply with the Federal Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards of 2 CFR, Part 200. PARTIES will ensure that any for-profit consultant hired to participate in the WORK will comply with the requirements in 48 CFR, Chapter 1, Part 31. When state or federal funds are expended on the WORK these principles and requirements apply to all funding types included in this AGREEMENT.

Accounting and Audits

99. If the WORK expends state or federal funds, each PARTY will undergo an annual audit in accordance with the Single Audit Act in the Federal Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards as defined in 2 CFR, Part 200. 100. When a PARTY reimburses a consultant for WORK with state or federal funds, the procurement of the consultant and the consultant overhead costs will be in accordance with the Local Assistance Procedures Manual, Chapter 10.

Interruption of Work
101. If WORK stops for any reason, IMPLEMENTING AGENCY will place the PROJECT right-of- way in a safe and operable condition acceptable to CALTRANS. 102. If WORK stops for any reason, each PARTY will continue with environmental commitments included in the environmental documentation, permits, agreements, or approvals that are in effect 165
Agreement No. 06-1852
Project No.: 0626000094
EA: 06-1J950
06-TUL-63-VARIOUS
06-TUL-65-VARIOUS
06-TUL-137-VARIOUS
06-TUL-198-VARIOUS

Agreement No. 06-1852 | 06-TUL-63&65&137&198 | EA: 06-1J950 Page | 29
at the time that WORK stops, and will keep the PROJECT in environmental compliance until WORK resumes.

Penalties, Judgments and Settlements
103. The cost of awards, judgments, fines, interest, penalties, attorney's fees, and/or settlements generated by the WORK are considered WORK costs.
104. The cost of legal challenges to the environmental process or documentation are considered WORK costs.
105. Any PARTY whose action or lack of action causes the levy of fines, interest, or penalties will indemnify and hold all other PARTIES harmless per the terms of this AGREEMENT.

Project Files
106. CITY will furnish CALTRANS with the Project History Files related to the PROJECT facilities on State Highway System within sixty (60) days following the completion of each PROJECT COMPONENT. CITY will assure that the Project History File is prepared and submitted in compliance with the Project Development Procedures Manual, Chapter 7. All material will be submitted neatly in a three-ring binder and in PDF format.

GENERAL CONDITIONS
107. All portions of this AGREEMENT, including the RECITALS section, are enforceable.

Venue
108. PARTIES understand that this AGREEMENT is in accordance with and governed by the Constitution and laws of the State of California. This AGREEMENT will be enforceable in the State of California. Any PARTY initiating legal action arising from this AGREEMENT will file and maintain that legal action in the Superior Court of the county in which the CALTRANS 166
Agreement No. 06-1852
Project No.: 0626000094
EA: 06-1J950
06-TUL-63-VARIOUS
06-TUL-65-VARIOUS
06-TUL-137-VARIOUS
06-TUL-198-VARIOUS

Agreement No. 06-1852 | 06-TUL-63&65&137&198 | EA: 06-1J950 Page | 30
district office that is signatory to this AGREEMENT resides, or in the Superior Court of the county in which the PROJECT is physically located.

Exemptions
109. All CALTRANS' obligations and commitments under this AGREEMENT are subject to the appropriation of resources by the Legislature, the State Budget Act authority, programming and allocation of funds by the California Transportation Commission (CTC).

Indemnification
110. Neither CALTRANS nor any of its officers and employees, are responsible for any injury, damage, or liability occurring by reason of anything done or omitted to be done by CITY, its contractors, sub-contractors, and/or its agents under or in connection with any work, authority, or jurisdiction conferred upon CITY under this AGREEMENT. It is understood and agreed that CITY, to the extent permitted by law, will defend, indemnify, and save harmless CALTRANS and all of its officers and employees from all claims, suits, or actions of every name, kind, and description brought forth under, but not limited to, tortious, contractual, inverse condemnation, or other theories and assertions of liability occurring by reason of anything done or omitted to be done by CITY, its contractors, sub-contractors, and/or its agents under this AGREEMENT. 111. Neither CITY nor any of its officers and employees, are responsible for any injury, damage, or liability occurring by reason of anything done or omitted to be done by CALTRANS, its contractors, sub-contractors, and/or its agents under or in connection with any work, authority, or jurisdiction conferred upon CALTRANS under this AGREEMENT. It is understood and agreed that CALTRANS, to the extent permitted by law, will defend, indemnify, and save harmless CITY and all of its officers and employees from all claims, suits, or actions of every name, kind, and description brought forth under, but not limited to, tortious, contractual, inverse condemnation, or other theories and assertions of liability occurring by reason of anything done 167
Agreement No. 06-1852
Project No.: 0626000094
EA: 06-1J950
06-TUL-63-VARIOUS
06-TUL-65-VARIOUS
06-TUL-137-VARIOUS
06-TUL-198-VARIOUS

Agreement No. 06-1852 | 06-TUL-63&65&137&198 | EA: 06-1J950 Page | 31
or omitted to be done by CALTRANS, its contractors, sub-contractors, and/or its agents under this AGREEMENT.

Non-parties
112. PARTIES do not intend this AGREEMENT to create a third-party beneficiary or define duties, obligations, or rights for entities in PARTIES not signatory to this AGREEMENT. PARTIES do not intend this AGREEMENT to affect their legal liability by imposing any standard of care for fulfilling the WORK different from the standards imposed by law. 113. PARTIES will not assign or attempt to assign obligations to entities not signatory to this AGREEMENT without an amendment to this AGREEMENT.

Ambiguity and Performance
114. Neither PARTY will interpret any ambiguity contained in this AGREEMENT against the other PARTY. PARTIES waive the provisions of California Civil Code, Section 1654.

A waiver of a PARTY’s performance under this AGREEMENT will not constitute a continuous waiver of any other provision.
168
Agreement No. 06-1852
Project No.: 0626000094
EA: 06-1J950
06-TUL-63-VARIOUS
06-TUL-65-VARIOUS
06-TUL-137-VARIOUS
06-TUL-198-VARIOUS

Agreement No. 06-1852 | 06-TUL-63&65&137&198 | EA: 06-1J950 Page | 32
115. A delay or omission to exercise a right or power due to a default does not negate the use of that right or power in the future when deemed necessary.

Defaults
116. If any PARTY defaults in its performance of the WORK, a non-defaulting PARTY will request in writing that the default be remedied within thirty (30) calendar days. If the defaulting PARTY fails to do so, the non-defaulting PARTY may initiate dispute resolution.

Dispute Resolution
117. PARTIES will first attempt to resolve AGREEMENT disputes at the PROJECT team level as described in the Quality Management Plan. If they cannot resolve the dispute themselves, the CALTRANS District Director and the Executive Officer of CITY will attempt to negotiate a resolution. If PARTIES do not reach a resolution, PARTIES' legal counsel will initiate mediation.

PARTIES agree to participate in mediation in good faith and will share equally in its costs.

Neither the dispute nor the mediation process relieves PARTIES from full and timely performance of the WORK in accordance with the terms of this AGREEMENT. However, if any PARTY stops fulfilling its obligations, any other PARTY may seek equitable relief to ensure that the WORK continues.

Except for equitable relief and/or to preserve the statute of limitations, no PARTY may file a civil complaint until after mediation, or forty-five (45) calendar days after filing the written mediation request, whichever occurs first.

PARTIES will file any civil complaints in the Superior Court of the county in which the CALTRANS District Office signatory to this AGREEMENT resides or in the Superior Court of the county in which the PROJECT is physically located.
169
Agreement No. 06-1852
Project No.: 0626000094
EA: 06-1J950
06-TUL-63-VARIOUS
06-TUL-65-VARIOUS
06-TUL-137-VARIOUS
06-TUL-198-VARIOUS

Agreement No. 06-1852 | 06-TUL-63&65&137&198 | EA: 06-1J950 Page | 33
118. PARTIES maintain the ability to pursue alternative or additional dispute remedies if a previously selected remedy does not achieve resolution.

Prevailing Wage
119. When WORK falls within the Labor Code § 1720(a)(1) definition of "public works" in that it is construction, alteration, demolition, installation, or repair; or maintenance work under Labor Code § 1771, PARTIES will conform to the provisions of Labor Code §§ 1720-1815, and all applicable provisions of California Code of Regulations, Title 8, Division 1, Chapter 8, Subchapter 3, Articles 1-7. PARTIES will include prevailing wage requirements in contracts for public work and require contractors to include the same prevailing wage requirements in all subcontracts.

Work performed by a PARTY's own employees is exempt from the Labor Code's Prevailing Wage requirements.

If WORK is paid for, in whole or part, with federal funds and is of the type of work subject to federal prevailing wage requirements, PARTIES will conform to the provisions of the Davis-Bacon and Related Acts, 40 U.S.C. §§ 3141-3148.

When applicable, PARTIES will include federal prevailing wage requirements in contracts for public works. WORK performed by a PARTY's employees is exempt from federal prevailing wage requirements.

170
Agreement No. 06-1852
Project No.: 0626000094
EA: 06-1J950
06-TUL-63-VARIOUS
06-TUL-65-VARIOUS
06-TUL-137-VARIOUS
06-TUL-198-VARIOUS

Agreement No. 06-1852 | 06-TUL-63&65&137&198 | EA: 06-1J950 Page | 34

SIGNATURES
PARTIES are authorized to enter into this AGREEMENT and have delegated to the undersigned the authority to execute this AGREEMENT on behalf of the respective agencies and hereby covenants to have followed all the necessary legal requirements to validly execute this AGREEMENT. By signing below, the PARTIES each expressly agree to execute this AGREEMENT electronically.

The PARTIES acknowledge that executed copies of this AGREEMENT may be exchanged by facsimile or email, and that such copies shall be deemed to be effective as originals.

STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION

Michael Navarro
District Director

HQ Legal Representative
HQ Legal Rep Title

Verification of Funds and Authority:

Claudia Juarez
District Resource Manager

Certified as to financial terms and policies:

Darwin Salmos
HQ Accounting Supervisor
171
Agreement No. 06-1852
Project No.: 0626000094
EA: 06-1J950
06-TUL-63-VARIOUS

06-TUL-65-VARIOUS
06-TUL-137-VARIOUS
06-TUL-198-VARIOUS

Agreement No. 06-1852 | 06-TUL-63 | EA: 06-1J950
Page | 35

CITY OF VISALIA

Leslie Caviglia
City Manager

Attest:

Reyna Rivera
Chief Deputy City Clerk

172
Visalia City Council
Staff Report
Visalia City Council
707 W. Acequia
Visalia, CA 93291
File #: 25-0743 Agenda Date: 4/20/2026 Agenda #: 6.

Agenda Item Wording:

Authorization to accept $649,000 grant from California Office of Emergency Services - Authorize the Visalia Police Department to accept grant funds in the amount of $649,000 from the State of California Governor’s Office of Emergency Services (Cal OES) to updatedispatch telephone lines, equipment, services, and maintenance contracts.

Agenda Date: 04/20/2026
Prepared by: Police Chief Jason Salazar, 713-4215, [email protected] ; Support Services Manager Lisa Davis, 713-4230, [email protected] ; Financial Analyst Liz Ybarra, 713-4250, [email protected]
Department Recommendation: Accept grant funds in the amount of $649,000 allocated to the Visalia Police Department by the State of California Governor’s Office of Emergency Services to upgrade the Communications Unit telephone system, equipment, and services as specified by the date.

Summary:

The State of California Governor’sOffice of Emergency Services (Cal OES) provides grant funding to Public Safety Answering Points (PSAPS) every (5) years to procure new call processing The State of California Governor’s Office of Emergency Services (Cal OES) provides grant funding to Public Safety Answering Points (PSAPS) every (5) years to procure new call processing equipment or complete a hardware refresh. As stated in the State of California Governor’sOffice of Emergency Services Chapter III Funding Manual, the goal is to ensure that each PSAP “provides the fastest, most reliable, and cost-effective access to emergency services for any 9-1-1 caller in California from any communications device.” PSAPs that do not replace their 9-1-1 systems by the 7th year will be referred to the Attorney General’s Office for noncompliance.

The grant amount is determined by the emergency call volume received within the Communications Center. The funding is intended to “allow PSAPs to procure 9-1-1 CPE systems that maximize the ability of PSAP personnel to efficiently and effectively answer and direct 9-1-1 calls”. Cal OES specifies how the funds are to be utilized and mandates that Call Processing Equipment (CPE) and contracts can only be from vendors that have had their call handling solutions tested and vetted in the Cal OES 9-1-1 lab and are listed on the Master Purchase Agreement. The project will include a new telephone system for emergency and non-emergency calls, updating software at each dispatch console, replacing the Digital Voice Logging Recorder, and adding an Automated Call Distribution function (ACD).

Background Discussion:

AT&T is the current vendor utilized by the Visalia Police Department for 9-1-1 services. Their software and equipment are installed within the Communications Unit and technology room. Due to the proprietary equipment and familiarity with the current dispatch infrastructure and system, the Visalia City Council Printed on 4/13/2026Page 1 of 3
powered by Legistar™
173
File #: 25-0743 Agenda Date: 4/20/2026 Agenda #: 6.
the proprietary equipment and familiarity with the current dispatch infrastructure and system, the Visalia Police Department has chosen to continue utilizing their services as a state approved vendor.

The project will replace the 6-year old physical equipment and software system within the communications center to be in compliance with state regulations. The ACD will assist with dispersing and assigning incoming emergency and non-emergency calls to the next available dispatcher. The system will recognize when a dispatcher is available or not-available/actively on a call. Calls will be distributed to the next available dispatcher based on the amount of time since their last completed call. This process will create a more evenly distributed workload for the dispatchers.

The Digital Voice Logging Recorder is utilized to record audio from 911 phone lines. These recordings are used as supporting evidence during criminal proceedings. Due to the age of our current equipment, we are experiencing technical difficulties and quality issues with the recordings.

The equipment is no longer under maintenance contract and is in critical need of replacement. The Digital Voice Logging Recorder and ACD option were previously submitted for consideration as independent budget items utilizing City funds. The utilization of Cal OES funding to incorporate these functions and equipment in the new project would be a financial saving for the City of Visalia.

Fiscal Impact including annual maintenance and operating costs: The total cost of the equipment and installation is $648,326.71 and within the funds allocated to the Visalia Police Department. All invoices for equipment and maintenance will be directly billed to the State of California Governor’s Office of Emergency Services. There was no application requirement for these funds, The State of California OES allocates funding by the number of emergency calls. There is no purchase order required or appropriation of funds. The project has been approved by CalOES based upon the Scope of Work and quote provided by AT&T. The Visalia Police Department has 180-days from the approval date (March 17, 2026) to utilize the funds and complete the project.

Prior Council Action: N/A
Alternatives: Not to accept the grant funds.

Recommended Motion (and Alternative Motions if expected):

I move to authorize the Visalia Police Department to accept grant funds, in the amount of $649,000 from the State of California Governor’s Office of Emergency Services (Cal OES) to update dispatch telephone lines, equipment, services, and maintenance contracts.

Environmental Assessment Status: N/A
CEQA Review: N/A
Deadline for Action: 04/20/2026
Attachments: Award letter, Scope of Work & ATT Quote
Strategic Goal: Indicates which City Strategic Goal(s) this item supports. Check all that apply. ☐
Economic
Vitality
☐
Organizational
Excellence
☐
Fiscal
Strength
☒
Infrastructure &
Growth
☒
Quality of Life
Visalia City Council Printed on 4/13/2026Page 2 of 3
powered by Legistar™
174
File #: 25-0743 Agenda Date: 4/20/2026 Agenda #: 6.
☐
Economic
Vitality
☐
Organizational
Excellence
☐
Fiscal
Strength
☒
Infrastructure &
Growth
☒
Quality of Life
Visalia City Council Printed on 4/13/2026Page 3 of 3
powered by Legistar™
175
Docus19n Envelope ID: 04884EAF-CF3B-4E46-833F-63F7993AE1DF

GOVERNOR
CalOES

GOVERNOR'S OFFICE

OF EMERGENCY SERVICES
l'IANCY W AKU

DIRECTOR
July 24, 2025 Tracking Number: 28027
Lisa Davis, Support Services Manager
Visalia Police Department
303 S Johnson St
Visalia, CA 93291
Subject: Customer Premise Equipment (CPE) Fixed Allotment Funding - On Premise Solution
Dear Lisa Davis:

The California 9-1-1 Emergency Communications Branch (CA 9-1-1 Branch) has received your Advance Notification for Call Processing Equipment (CPE) Funding letter of intent to replace the 9-1-1 system at your Public Safety Answering Point (PSAP). Acceptance of CPE Allotment funds from the CA 9-1-1 Branch commits your agency to PSAP operations 24 hours-a-day, seven days-a-week, for a minimum of five years. If PSAP operations are not maintained at that level, the Visalia Police Department may become financially responsible for all subsequent CPE maintenance and 9-1-1 network service charges. Our evaluation of recent 9-1-1 emergency call volume qualifies the Visalia Police Department for a Fixed Allotment of $649,000 to be used to purchase an on premise solution. The Fixed Allotment funding will expire upon expiration/cancellation of the current MPA if your CPE approval process has not been initiated.

The CA 9-1-1 Branch has implemented a non-mandatory Master Purchase Agreement (MPA) that enables participating vendors to invoice the CA 9-1-1 Branch directly for the purchase of 9-1-1 systems and services. Price lists are available at:
https://www.caloes.ca.gov/office-of-the-director/operations/logistics-managemenUpublic­ safety-communications/ca-9-1-1-emergency-communications-branch/ca-911-services­ contracts/
The CA 9-1-1 Branch CPE Funding Policy and Funding Processes are detailed in the 9-1-1 Operations Manual - Chapter Ill available at:
https://www.caloes.ca.gov/office-of-the-director/operations/logistics-managemenUpublic­ safety-communications/ca-9-1-1-emergency-communications-branch/ca-911-operations­ manual/
Please contact me directly with any questions at [email protected] or (916) 894-5057.

Sincerely' GOoeuSlgned by:
�-
F04FSBAAE47446F
Devin Broussard, 9-1-1 Advisor
CA 9-1-1 Emergency Communications Branch
60 I SEQUOIA PACIFIC BLVD, SACRAMENTO, CA 95811

PUBLIC SAFETY COMMUNICATIONS
(916) 894-5007 TELEPHONE 176
Visalia PD SOW
Version 1.1
Visalia PD
With
AT&T

SCOPE OF WORK
For
VIPER On-Prem Call Handling
Project
Date: 4FEB2026
This Scope of Work and associated Cost Table is valid 120 day from above date.

This document is AT&T Strictly Proprietary and Confidential and is not to be shared without specific written approval from AT&T.
177
Table of Contents

1.0 OVERVIEW .................................................................. ...................................................... 1

1.1 STATEMENT OF PURPOSE .................................................................................................. 1

1.2 LIST OF EQUIPMENT, SOFTWARE, NEW TECHNOLOGY INTEGRATION AND MAINTENANCE ........ 1 LIST OF NEW TECHNOLOGY INTEGRATION COMPONENTS ................................................................. 1

1.3 DESCRIPTION OF RE-USED EQUIPMENT .............................................................................. 2

1.4 DESCRIPTION OF EQUIPMENT PROVIDED BY THE PSAP ....................................................... 2

1.5 EXCLUDED EQUIPMENT LIST .............................................................................................. 2

1.6 EQUIPMENT REMOVAL & DISPOSAL ................................................................................... 2

2.0 DESIGN SOLUTION .......................................................................................................... 3

2.1 SYSTEM OVERVIEW ................................................... ........................................................ 3

2.2 DESCRIPTION OF NETWORK ELEMENTS .................................. ............................................ 3

2.3 13/CAL OES ESINET INTEGRATION REQUIREMENTS ............................................................ 3

2.4 BUILDING MODIFICATIONS ................................................................................................. 3

3.0 911 TRAFFIC AND DATA FLOWS ................................................................................... 4

4.0 CHANGE REQUESTS ............................................................................. .......................... 4

5.0 ACCEPTANCE TESTING .................................................. ................................................ 5

5.1 SYSTEM ACCEPTANCE OVERVIEW ...................................................................................... 5

5.2 MOVES, ADDS, CHANGES (MAC) ................................ ..................... ................................. 5

6.0 PROJECT TEAM .................................................................................... ........................... 6

6.1 CONTACT INFORMATION .................................................................................................... 6 7 .0 RESPONSIBILITIES ............................................................................................................ 6

7.1 AT&T RESPONSIBILITIES ...................................................................................................... 6

7.2 AGENCY RESPONSIBILITIES ................................................................................................... 6 7 .3 CAL OES RESPONSIBILITIES ................................................................................................. 7 7 .4 PNSP RESPONSIBILITIES ...................................................................................................... 7

7.5 RNSP RESPONSIBILITIES ........................................................................... ........................... 8

8.0 INSTALLATION SCHEDULE ..................................................................... .......................... 8

9.0 MAINTENANCE PLAN ...................................................................................................... 8

9.1 MAINTENANCE AND REMOTE ACCESS SERVICES CAPABILITIES ............................................ 8

9.2 POST-INSTALLATION SUPPORT LIMITATIONS ....................................................................... 8

10.0 TRAINING .................................................................... ...................................................... 9

10.1 SUPERVISOR/DISPATCHER TRAINING ................................................................................... 9

10.2 TRAINING DOCUMENTATION ................................................................................................. 9 APPENDIX A: PSAP COMPLIANCE - SITE CERTIFICATION DOCUMENT ........................... 10 APPENDIX B: LAN/WAN POLICY ............................................ ................................................ 11 Visalia PD SOW
Version 1.1
Date: 4FEB2026
This Scope of Work and associated Cost Table is valid 120 day from above date.

This document is AT&T Strictly Proprietary and Confidential and is not to be shared without specific written approval from AT&T.
178
APPENDIX C: DISPATCH AND EQUIPMENT FLOOR PLANS ................................................ 12 APPENDIX D: PRICING & TERMS ............................................................................................ 14 APPENDIX E: CHANGE ORDER REQUEST FORM ................................................................. 15 APPENDIX F: MAINTENANCE PROCEDURES ....................................................................... 16 APPENDIX G: SYSTEM ACCEPTANCE CHECKLIST AND AUTHORIZATION CHECKLIST.17 Visalia PD SOW
Version 1.1
Date: 4FEB2026
This Scope of Work and associated Cost Table is valid 120 day from above date.

This document is AT&T Strictly Proprietary and Confidential and is not to be shared without specific written approval from AT&T.
179

1.0 OVERVIEW

1.1 Statement of Purpose
The purpose of this Statement of Work (SOW) is to describe the responsibilities of AT&T, the California Office of Emergency Services (Cal OES) 9-1-1 Branch, and the Public Safety Answering Point (PSAP) with respect to the scope of work, deliverables, and terms and conditions of the project described herein.

The SOW shall be subject to the terms and conditions of the Master Purchase Agreement # 6138-2020 and line ltem(s) # 22.8.3 Digital Voice Logging Recorder, and 22.8.9 / 22.8.10 Automatic Call Distribution (ACD) please reference description of items contained below in table 1.2 dated July 16, 2020, by and between AT&T and Visalia PD also known as "PSAP".

In the event there is a conflict between the terms and conditions of this SOW and the Master Purchase Agreement, the Master Purchase Award shall take precedence. All exhibits, appendices, and attachments are incorporated herein by reference.

Cal OES 9-1-1 will be using Master Purchase Agreement # 6138-2020 to purchase Customer Premise Equipment (CPE) and maintenance services. This SOW is not intended to restate the requirements of the Master Purchase Award but instead describes the requirements of the PSAP's essential business needs for a successful Premise-Based Call Handling solution and deployment.

1.2 List of Equipment, Software, New Technology Integration and Maintenance List of New Technology Integration components
Qty Digital Voice Logging Recorder (DVLE)
1 Eventide Di ital Voice Lo Recorder.

Monthly Maintenance
Contract period (MRC) for
items listed below are
s ecificall Months
60 Equipment Description
Qty
Visalia PD SOW
Version 1.1
1 1
7 23
1 2
0 1
2 1
1 Backroom Equipment
Rack/Cabinet (7')
Redundant Call Handling System (servers, switches, etc.) FXS Ports (9-1-1 CAMA Trunks)
FXO Ports (Admin analog lines)
SIP Interface to Agency PBX (HA Pair)
i3 Network Interface Ports to Cal OES PNSP Provider
i3 Network Interface Ports to Cal OES RNSP Provider
Firewall
UPS
Time Sync System ATOS ("NTP Time Source")
Color Laser Printer

Date: 4FEB2026
Prepared By: Shelby Lewis
180
1 NexLog 740 DX Series Eventide Digital Voice Logging Recorder (16 Ch- analoQ
4TB Storage arrav
8 Web Access Playback Licenses
1 lntrado VIPER NG911 Call Recording bundle
1 Quality Assurance DX (Quality Factor)
Qty Position Equipment
13 Power 911 Intelligent Workstations (includes CPU, VIPER backroom interface components, Audio Interface equipment, keyboard, and mouse). 0 Power 911 Laptop (includes VIPER backroom interface components, Audio Interface equipment, docking station, keyboard, and mouse). 13 24" Monitor
13 Genovation 48 button keypad
13 Position UPS
Qty I Optional Items
Not applicable

1.3 Description of Re-used Equipment
The following equipment has been certified to be compatible with current technology and in good condition. This equipment will be reutilized:

Q

1.4 Description of Equipment Provided by the PSAP
I
Qty I Item Description
Netclock system

1.5 Excluded Equipment List
System components NOT included in the sale:

Item Description
CDR Printer / ePrinter
IP Admin Phones

1.6 Equipment Removal & Disposal
The following existing equipment will be left at the PSAP's building by AT&T:
• Existing 9-1-1 CPE equipment, workstations, and ancillary components • Miscellaneous components not being re-used.

In the event the old equipment must be removed, AT&T technicians will work with the PSAP's personnel to remove the above equipment. AT&T technicians will place the Visalia PD SOW
Version 1.1 Page 2
Date: 4FEB2026
Prepared By: Shelby Lewis
181
existing equipment in an area designated by the PSAP. AT&T technicians will not remove any existing equipment from Visalia PD's building.

2.0 DESIGN SOLUTION

2.1 System Overview
VIPER is a Premise-Based, Call Handling solution, and Power 911, application that efficiently handles incoming calls, texts, TTY (Baudot) and Real-Time Text (RTT). Power 911 receives and routes both emergency and non-emergency calls by either Automated Call Distribution (ACD) or design shared line appearance (non-ACD). This solution will use ACD. Power 911 allows call takers the ability to seamlessly answer and service 9-1-1 calls from Wireless, Wireline, VoIP, and multimedia devices. Power 911 provides detailed location information in a flexible i3 or a legacy Format 04 format as desired and selected by the client.

2.2 Description of Network Elements
For equipment deployed at PSAP, the Power 911 network elements are always deployed redundantly for public safety grade performance. Each piece of the AT&T Local Area Network (LAN) is redundant at the PSAP. Specifically for the Agency, the following physical LAN Elements are supplied minimally:
• 2 Switches
• 2 Media Gateways
• 2 Power Distribution Units
• 2 UPS (if required)
Network Element (System) Connectivity is over the PNSP and RNSP SIP trunks in accordance with the Cal OES requirements specified in "NG9-l-1 Emergency Services I ESlnet - i3 Cloud PSAP Interconnection Control Document (ICD) for Interoperability Testing (IOT) and Production".

2.3 i3/Cal OES ESlnet Integration Requirements
The i3 connection point provides (2) Ethernet ports to the PNSP and RNSP Ethernet hand off. The AT&T demarcation is the Ethernet ports on the AT&T provided On-prem Call­ Handing equipment.

2.4 Building Modifications
All building modifications are the responsibility of the PSAP. The AT&T Project Manager will work closely with the PSAP to determine proper timeline coordination for a smooth system implementation. Please refer to Appendix A for the specific modifications to be performed by the PSAP.

Visalia PD SOW
Version 1.1 Page 3
Date: 4FEB2026
Prepared By: Shelby Lewis
182

3.0 911 Traffic and Data Flows
a) Legacy 911 - For sites that are on the ESlnet without NGCS functionalities; CAMA Gateways are deployed in support of the legacy call flow. The ingress 911 calls are delivered to the PSAP via CAMA trunks to the local PSAP. b) Transitional 911 - For PSAPs where SIP AGG NGCS i3 call origination is not 100% complete, CAMA Gateways are deployed in support of the legacy call flow. AT&T provides legacy local CDRs for CAD spill and local logging recorder as serial.

GATEWAY
*
__
(
_w_D1_Ao_Arnv_11._v_)._( __ c_PE __ }+( __ CA_o __ )
Gateway Converts CAMA to SIP for delivery of Legacy 911 to CHS. xxx provides legacy local CDRs for CAD spill and local logging recorder as serial, IP, or in other formats depending on CAD/Recorder requirements. c) SIP and i3 Origination - Once all Ingress for the PSAP is transitioned off of the Legacy Selective Router (LSR), all calls will be delivered over NGCS via PNSP and RNSP.

ALI (format) spill to CAD and Recorders are not under the control of AT&T. If CAD or Recorder operational discrepancy arises, PSAP will be responsible to engage the respective vendors to mitigate the issue.

Once the NGCS is in place, the CHS Server to Client relationship is supported over the PNSP and RNSP trunks as defined in "NG9-1-1 Emergency Services I ESlnet - i3 Cloud PSAP Interconnection Control Document (ICD) for Interoperability Testing (IOT) and Production".

HC,CS
•

4.0 CHANGE REQUESTS
Consistent with the terms and conditions of MPA 6138-2020, during the implementation phase, Change Requests will be allowed upon approval from the PSAP, CAL OES and AT&T.

Visalia PD SOW
Version 1.1 Page 4
Date: 4FEB2026
Prepared By: Shelby Lewis
183
During the implementation phase, the PSAP may at any time, by written order, and without notice to AT& T's sureties, submit a change order to AT&T. If the change request is feasible; then, within ten (10) working days of receiving a proposed change order, AT&T will submit a written cost estimate, which may include adjustments to the Project Price, Project Schedule, Statement of Work, Acceptance Criteria, or any other obligations of AT&T.

AT&T, PSAP, and/or CAL OES may also decline the change order, depending on the nature of the requested changes.

Change requests will be tracked by AT&T's Project Manager and communicated to the Cal OES 9-1-1 Advisor.

The PSAP will appoint a single individual as a Project Manager. Change Requests will be approved in writing by the PSAP Project Manager and CA 9-1-1 Branch. AT&T will not proceed with any work contemplated in any proposed Change Request until AT&T receives written notification of approval from Cal OES to proceed.

Throughout the Change Request process, the AT&T Project Manager will ensure:
• Document / Receive the initial Change Request.
• Provide AT&T reviewed and approved Change Request to CA 9-1-1 Branch and/or PSAP.
• Receive the AT&T, PSAP, and CA 9-1-1 Branch approved Change Request. • Managing implementation of the approved Change Request. • Update documentation, if applicable, for approved Change Request.

See Appendix E Change Request Form.

5.0 ACCEPTANCE TESTING

5.1 System Acceptance Overview
AT&T will notify PSAP when equipment and software are installed and ready for acceptance testing. Final system acceptance for this SOW will occur when the standards of performance for the State of California contract have been met.

Upon the successful completion of the 240 consecutive hours of operation following the cutover date, and within five (5) business days, the PSAP shall execute the System Acceptance Checklist and Authorization Checklist (See Appendix G) and provide signed copies to the CA 9-1-1 Branch and AT&T.

5.2 Moves, Adds, Changes (MAC)
After customer acceptance, any PSAP requested changes will follow the Moves, Adds, Changes (herein known as MAC) process, where the PSAP will make a MAC request to AT&T. If MAC is accepted by AT&T and if approved by Cal OES (if applicable); then, AT&T will provide the PSAP a MAC quote including work to be performed, timeline, and cost.

AT&T will coordinate with the PSAP and Cal OES (if applicable) and commence the work Visalia PD SOW
Version 1.1 Page 5
Date: 4FEB2026
Prepared By: Shelby Lewis
184
once AT&T receives the signed MAC quote and a Purchase Order (PO) from the PSAP.

The work will be performed on a Time and Materials basis at the prevailing contract rates.

6.0 PROJECT TEAM
I

6.1 Contact Information
Role Name
Application Sales Shelby Lewis Executive
9-1-1 Systems Robert Neumann Technician
Sales Engineer John Fox
PSAP Manager Lisa Davis
Comm Supervisor Michelle Nelson
II
Contacts
Phone II
Phone· (951) 312-3416
II
Phone: (888) 500-49-1-1
II
Phone (816)907-9034 II
Phone (559) 713-4230
Phone (559)713-4568
E-mall
sl2387@att com
I I
[email protected] I
[email protected]
Michelle. [email protected]
An AT&T Project Manager will be assigned for this system implementation. The Project Manager is responsible to plan, organize, control, direct and coordinate people, and material resources throughout the life of the project.

7.0 RESPONSIBILITIES

7.1 AT&T Responsibilities
- Delivery of equipment
- Security of equipment, until equipment is delivered to customer premise. - Disposal of packaging materials and debris.
- Any damage caused by AT&T (or AT&T's subcontractors) to equipment, building, or other property.
- Installation of backroom equipment in racks/cabinets. - Dressing of all cables.
- If applicable, installation of appropriate cabling from equipment room to all cloud call handling positions.
- NENA i3 / ANI/ALI handoff to CAD

7.2 Agency Responsibilities
Equipment Room
- Provide locked, limited access to the equipment room.

Visalia PD SOW
Version 1.1 Page 6
Date: 4FEB2026
Prepared By: Shelby Lewis
185
- Provide space for backroom cabinet I rack as agreed upon and depicted in below drawing.
- Adequate space for working area and for spare part/equipment storage (if applicable). - Furnishing HVAC equipment that will keep the backroom temperature and humidity levels of 72 degrees F+/- 5 and less than 50% relative humidity. - Provide/verify that each AT&T backroom equipment cabinet/rack has two dedicated redundant NEMA 5-20R circuits. Each circuit is dedicated with its own circuit breaker. - Earth ground for AT&T provided equipment.

Dispatch Room
- Furniture selected by PSAP is compatible with or will be modified by the PSAP to be compatible with, the selected system equipment.
- Provide/verify that each AT&T dispatch position has one 15 or 20 amp (NEMA 5- 15/20R) breakered circuit dedicated to emergency call-taking with a quad outlet.

Ancillary electrical components such as heaters, lights, and furniture will not be on this circuit(s).
- Provide conduit run from each dispatch position to backroom equipment.

General
- Access to building for AT&T and subcontractors.

Conduit and coring of walls.

Adequate power and power outlets and circuit breakers.

PSAP to provide all radio and CAD equipment.

Security to prevent theft of AT&T provided equipment.

On-going upkeep for room requirements listed.

Technical expertise from PSAP's other vendor's during planning, installation and cut over.
- The PSAP's Project Manager will facilitate the resolution of any problem determined with these interfaces pertaining to the radio, CAD, recorders, NetClock or other PSAP owned interfaces.
- Full and free access to the 9-1-1 related equipment to provide service (subject to PSAP's security regulations)
Note: The PSAP's LAN may not share the same LAN Segments as the cloud-based call handling LAN. Cloud-based call handling IP packets must be segregated from CLETS, NCIC, OMV, CWS, and all other PSAP network traffic.
7 .3 Cal OES Responsibilities
- Project tasks / timeline escalation contact
- Change Request reviews and approvals
7 .4 PNSP Responsibilities
- Provide AT&T the proper physical hand-off to connect cloud-call Handling at the PSAP to NGCS.
- Provide AT&T NGCS Test and Acceptance Plan and provide resources to work with AT&T to verify system operational readiness within the agreed upon project timeline.

Visalia PD SOW
Version 1.1 Page 7
Date: 4FEB2026
Prepared By: Shelby Lewis
186

7.5 RNSP Responsibilities
- Provide AT&T the proper physical hand-off to connect cloud-call Handling at the PSAP to NGCS.
- Provide AT&T NGCS Test and Acceptance Plan and provide resources to work with AT&T to verify system operational readiness within the agreed upon project timeline.

8.0 INSTALLA TION SCHEDULE
The following table is provided as a guideline only. The official implementation schedule will be negotiated between the PSAP, PNSP, RNSP, Cal OES, and AT&T Project Managers.

Changes to the final agreed upon schedule may be made by mutual consent of AT&T, PNSP, RNSP, Cal OES and the PSAP and must be documented on the "911 CPE PSAP Implementation Form".

Pricing is based on installation being performed during AT&T's normal business hours (M-F, 8:00am - 5:00pm, excluding AT&T holidays). Installation activities outside of AT&T's normal business hours are available at applicable contract rates.

9.0 MAINTENANCE PLAN

9.1 Maintenance and Remote Access Services Capabilities AT&T on-prem solution complies with the requirements identified in contract 6138-2020, Exhibit 21, TECHNICAL REQUIREMENTS.

PSAP is required to hold CPE service for a minimum of five (5) years. The Contractor shall furnish and replace all evergreen services and parts for a period of five (5) years beginning on the first day following System Acceptance.

The 911 system is provisioned to allow AT&T (and CPE provider) to remote access into the 911 system in order to identify software and hardware problems and make repairs. In the event that the equipment cannot be repaired remotely, AT&T technicians will be dispatched to the PSAP to facilitate onsite repairs.

If anyone other than AT & T or AT&T sub-contractors performs maintenance or repair of the AT&T provided system, and, as a result, further repair by AT&T and/or AT&T subcontractor(s) is required, such further repairs will be made at AT&T's then applicable time and material rates.

9.2 Post-Installation Support Limitations
AT&T's support obligations hereunder will not apply to any AT&T supported product if adjustment, repair, or parts replacement is required because of:
• Accident, neglect, tampering, misuse, improper / insufficient grounding, failure of electric power; failure of the PSAP and/or others to provide appropriate environmental conditions, relocation of hardware or software, or causes other than ordinary use.

Visalia PD sow
Version 1.1 Page 8
Date: 4FEB2026
Prepared By: Shelby Lewis
187
• Repair or alteration, or attempted repair or alteration of any AT&T supported product (hardware and/or software) by the PSAP or others.
• Connection of another machine, device, application, or interface to AT&T supported equipment (hardware and/or software) by the PSAP or others, which has caused damage to AT&T supported equipment.
• Degradation of performance to AT&T systems due to non-compliance with the Customer Site Preparation Requirements (excessive heat, humidity, moisture, condensation, dust, EMI, etc.)
• Damage or destruction caused by natural or man-made acts or disasters. • Degradation of performance to AT&T systems due to the installation of third-party software applications or Operating System patches, service packs, hot-fixes, or Windows services and not specifically certified, approved, and registered by AT&T for use at the site(s) identified herein.
• Support described herein does not include cosmetic repairs, refurbishment, furnishing consumables, supplies or accessories, making accessory changes or adding additional devices or software applications.

AT&T is NOT responsible for the performance of third-party applications/systems.

10.0 TRAINING

10.1 Supervisor/Dispatcher Training
AT&T and/or its subcontractor will provide Call-taker/Dispatcher and Supervisor/System Administrator training for the CPE solution. The training will be done during normal business hours (8 am - 5 pm) Monday through Friday.

10.2 Training Documentation
Training documentation will include Training Workbooks for End-users and Administrators.

Hard copies will be provided during training for each participant. A soft copy in PDF format can be provided to the PSAP Administrator / Trainer personnel as well if desired.

Visalia PD SOW
Version 1.1 Page 9
Date: 4FEB2026
Prepared By: Shelby Lewis
188
Appendix A: PSAP Compliance - Site Certification Document Visalia PD 's Office Compliance - Site Certification Document This Section meets the State contract requirement for AT&T to provide a Site Readiness Checklist to the Agency.

A site survey has been made and site modifications will be needed to meet the following requirements for equipment installation. The following site modifications must be completed by the PSAP prior to AT&T beginning the installation of the new or upgraded system. The completion of all building modifications is the responsibility of the PSAP. In the event that AT&T attempts to begin installation and subsequently discovers that these modifications have not been met as specified, AT&T may postpone implementation. A quote will be provided to the PSAP for any additional costs incurred by AT&T because of the postponement. Any additional costs that are incurred for site modifications because of the postponement will be the responsibility of the PSAP.

Work will be rescheduled upon completion of the required modifications.

Hazardous Materials
Customer will maintain Customer's location where AT&T is to perform work in a suitable and safe working environment, free of Hazardous Materials. AT&T does not handle, remove or dispose of, nor does AT&T accept any liability for, any Hazardous Materials at Customer's location. If AT&T encounters any such Hazardous Materials, AT&T may terminate this Statement of Work or suspend performance until Customer removes and cleans up at its expense Hazardous Materials in accordance with this Statement of Work and applicable law. For purposes hereof, "Hazardous Materials" means any substance whose use, transport, storage, handling, disposal, or release is regulated to any law related to pollution, protection of air, water, or soil, or health and safety.

Items for the PSAP to provide:
1) Provide two dedicated NEMA 5-20R (20 amp) circuits for the AT&T cabinet as depicted in below drawing (in red), if required.
2) Provide one dedicated NEMA 5-15/20R (15/20 amp) circuit for each 9-1-1 position, if required.

Visalia PD SOW
Version 1.1 Page 10
Date: 4FEB2026
Prepared By: Shelby Lewis
189
Appendix B: LAN/WAN Policy
AT&T LAN/WAN PSAP Security Policy
It is AT&T's policy to install 911 equipment only in a secure PSAP Local Area Network ("LAN") that is not connected to any other computer network outside of AT&T's control (with the exception of the national Crime Information Center network or similar network, but only if such connection is expressly approved in writing by AT&T, which approval will be in AT&T's sole discretion).

AT&T will not install or terminate a PSAP LAN to a firewall. AT&T will identify the demarcation point for the PSAP LAN, beyond which AT&T is not responsible. In the event the customer has previously connected or subsequently connects their PSAP LAN to any other computer network or has caused or causes such a connection, contrary to AT& T's PSAP Network Security Policy (which customer acknowledges it has received and read), and the 911 equipment and/or PSAP LAN is infected or damaged as a result of such connection, then all 911 equipment and/or PSAP LAN warranties, maintenance, and service provisions of this amendment or statement of work will be immediately null and void. Under such circumstances, AT&T will provide repair services for the 911 equipment and/or PSAP LAN at Customer's request and time and materials charges will apply for all parts and labor required as a result of damage caused by the infection. After all related damage has been repaired, maintenance and service provisions of this agreement will resume.

Customer agrees to indemnify and save AT&T harmless for any damages to or claims by any third party against AT&T that arise in whole or in part from Customer's existing or subsequent connection of the 911 equipment and/or PSAP LAN provided hereunder to any computer network outside of AT&T's control.

Visalia PD SOW
Version 1.1 Page 11
Date: 4FEB2026
Prepared By: Shelby Lewis
190
Visalia PD SOW
Version 1.1
Appendix C: Dispatch and Equipment Floor Plans

FOOTPRINT OF DISPATCH