Includes copyrighted material of Insurance Services Office, Inc., with its permission.
Attachment Code: D574649 Certificate ID: 21404105
Docusign Envelope ID: 5632D1E5-5880-4331-80BB-33241A859646 03/11/2025
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A. Section II – Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule of this endorsement, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by:
1. Your acts or omissions; or
2. The acts or omissions of those acting on your behalf; in the performance of your ongoing operations for the additional insured(s) at the location(s) designated in such Schedule.
B. With respect to the insurance afforded to these additional insureds, the following additional exclusions apply: This insurance does not apply to "bodily injury" or "property damage" occurring after:
1. All work, including materials, parts or equipment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the location of the covered operations has been completed; or
2. That portion of "your work" out of which the injury or damage arises has been put to its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project.
All other terms, conditions, provisions and exclusions of this policy remain the same.
U-GL-2169-A CW
(02/19)
Includes copyrighted material of Insurance Services Office, Inc., with its permission.
Attachment Code: D574649 Certificate ID: 21404105
Docusign Envelope ID: 5632D1E5-5880-4331-80BB-33241A859646 03/11/2025
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Additional Insured – Owners, Lessees Or Contractors
– Completed Operations
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
Policy No. GLO0146311 Effective Date: 8/28/2024
This endorsement modifies insurance provided under the:
Commercial General Liability Coverage Part
SCHEDULE
Name Of Additional Insured Person(s)
Or Organization(s): Location And Description Of Completed Operations
ANY PERSON OR ORGANIZATION ARE REQUIRED
TO PROVIDE ADDITIONAL INSURED STATUS IN
A WRITTEN CONTRACT, AGREEMENT OR PERMIT.
ALL
LOCATIONS
U-GL-2168-A CW (02/19)
Includes copyrighted material of Insurance Services Office, Inc., with its permission.
Attachment Code: D580830 Certificate ID: 21404105
Docusign Envelope ID: 5632D1E5-5880-4331-80BB-33241A859646 03/11/2025
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Section II – Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule of this endorsement, but only with respect to liability for "bodily injury" or "property damage" caused, in whole or in part, by "your work" at the location designated and described in such Schedule, performed for that additional insured and included in the "products-completed operations hazard".
All other terms, conditions, provisions and exclusions of this policy remain the same.
U-GL-2168-A CW
(02/19)
Includes copyrighted material of Insurance Services Office, Inc., with its permission.
Attachment Code: D580830 Certificate ID: 21404105
Docusign Envelope ID: 5632D1E5-5880-4331-80BB-33241A859646 03/11/2025
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Other Insurance Amendment – Primary And
Non-Contributory
Policy No. Eff. Date of Pol. Exp. Date of Pol. Eff. Date of End. Producer No. Add’l. Prem Return Prem.
GLO 0146311 8/28/2024 8/28/2025 37385000 INCL
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
Named Insured:
Address (including ZIP Code):
This endorsement modifies insurance provided under the:
Commercial General Liability Coverage Part
1. The following paragraph is added to the Other Insurance Condition of Section IV – Commercial General Liability Conditions:
This insurance is primary insurance to and will not seek contribution from any other insurance available to an additional insured under this policy provided that:
a. The additional insured is a Named Insured under such other insurance; and b. You are required by a written contract or written agreement that this insurance would be primary and would not seek contribution from any any other insurance available to the additional insured.
2. The following paragraph is added to Paragraph 4.b. of the Other Insurance Condition of Section IV – Commercial General Liability Conditions:
This insurance is excess over:
Any of the other insurance, whether primary, excess, contingent or on any other basis, available to an additional insured, in which the additional insured on our policy is also covered as an additional insured on another policy providing coverage for the same occurrence , offense, claim or suit . This provision does not apply to any policy in which the additional insured is a Named Insured on such other policy and where our policy is required by written contract or written agreement to provide coverage to the additional insured on a primary and non-contributory basis.
All other terms and conditions of this policy remain unchanged.
U-GL-1327-B CW (04/13)
Includes copyrighted material of Insurance Services Office, Inc., with its permission.
Attachment Code: D632272 Certificate ID: 21404105
Docusign Envelope ID: 5632D1E5-5880-4331-80BB-33241A859646 03/11/2025
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Coverage Extension Endorsement
Policy No. Eff. Date of Pol. Exp. Date of Pol. Eff. Date of End. Producer No. Add’l. Prem Return Prem.
BAP0146329 8/28/2024 8/28/2025 8/28/2024 37385000 INCL THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
P. Waiver of Transfer Of Rights Of Recovery Against Others To Us The following is added to the Transfer Of Rights Of Recovery Against Others To Us Condition:
This Condition does not apply to the extent required of you by a written contract, executed prior to any "accident" or "loss", provided that the "accident" or "loss" arises out of operations contemplated by such contract. This waiver only applies to the person or organization designated in the contract.
Attachment Code: D574651 Certificate ID: 21404105
Docusign Envelope ID: 5632D1E5-5880-4331-80BB-33241A859646 03/11/2025
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POLICY NUMBER: BAP0146329 COMMERCIAL AUTO CA 20 48 10 13
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
DESIGNATED INSURED FOR
COVERED AUTOS LIABILITY COVERAGE
This endorsement modifies insurance provided under the following:
AUTO DEALERS COVERAGE FORM
BUSINESS AUTO COVERAGE FORM
MOTOR CARRIER COVERAGE FORM
With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by this endorsement.
This endorsement identifies person(s) or organization(s) who are “insureds” for Covered Autos Liability Coverage under the Who Is An Insured provision of the Coverage Form. This endorsement does not alter coverage provided in the Coverage Form.
This endorsement changes the policy effective on the inception date of the policy unless another date is indicated below.
Named Insured: DUDEK
Endorsement Effective Date: 8/28/2024
SCHEDULE
Name Of Person(s) Or Organization(s):
ANY PERSON OR ORGANIZATION TO WHO OR WHICH YOU ARE REQUIRED TO
PROVIDE ADDITIONAL INSURED STATUS IN A WRITTEN CONTRACT, AGREEMENT OR PERMIT.
Information required to complete this Schedule, if not shown above, will be shown in the Declarations.
Each person or organization shown in the schedule is an Attachment Code: D574651 Certificate ID: 21404105
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"insured" for Covered Autos Liability Coverage, but only to the extent that person or organization qualifies as an "insured" under the Who Is An Insured provision contained in Paragraph A.1. of Section II- Covered Autos Liability Coverage in the Business Auto and Motor Carrier Coverage Forms and Paragraph D.2. of Section I- Covered Autos
Coverages of the Auto Dealers Coverage Form.
Attachment Code: D574651 Certificate ID: 21404105
Docusign Envelope ID: 5632D1E5-5880-4331-80BB-33241A859646 03/11/2025
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WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WC 00 03 13 WC0146330 Dudek 8/28/20248/28/2025 (Ed. 4-84)
WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT
We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) This agreement shall not operate directly or indirectly to benefit anyone not named in the Schedule.
Schedule
ANY PERSON OR ORGANIZATION YOU ARE REQUIRED TO WAIVE YOUR RIGHTS OF
RECOVERY IN A WRITTEN CONTRACT, AGREEMENT OR PERMIT WITH THE NAMED INSURED.
WC 00 03 13
(Ed. 4-84)
1983 National Council on Compensation Insurance.
Attachment Code: D574650 Certificate ID: 21404105
Docusign Envelope ID: 5632D1E5-5880-4331-80BB-33241A859646 03/11/2025
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Coverage Extension Endorsment
Policy No. Eff. Date of Pol. Exp. Date of Pol. Eff. Date of End. Producer No. Add’l. Prem Return Prem.
BAP 0146329 8/28/2024 8/28/2025 37385000 INCL
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. This endorsement modifies insurance provided under the:
Business Auto Coverage Form
Motor Carrier Coverage Form
A. Amended Who Is An Insured
1. The following is added to the Who Is An Insured Provision in Section II – Covered Autos Liability Coverage: The following are also "insureds":
a. Any "employee" of yours is an "insured" while using a covered "auto" you don't own, hire or borrow for acts performed within the scope of employment by you. Any “employee” of yours is also an “insured” while operating an “auto” hired or rented under a contract or agreement in an “employee’s” name, with your permission, while performing duties related to the conduct of your business. b. Anyone volunteering services to you is an "insured" while using a covered "auto" you don’t own, hire or borrow to transport your clients or other persons in activities necessary to your business. c. Anyone else who furnishes an "auto" referenced in Paragraphs A.1.a. and A.1.b. in this endorsement. d. Where and to the extent permitted by law, any person(s) or organization(s) where required by written contract or written agreement with you executed prior to any "accident", including those person(s) or organization(s) directing your work pursuant to such written contract or written agreement with you, provided the "accident" arises out of operations governed by such contract or agreement and only u p to the limits required in the written contract or written agreement, or the Limits of Insurance shown in the Declarations, whichever is less.
2. The following is added to the Other Insurance Condition in the Business Auto Coverage Form and the Other
Insurance – Primary and Excess Insurance Provisions Condition in the Motor Carrier Coverage Form:
Coverage for any person(s) or organization(s), where required by written contract or written agreement with you executed prior to any "accident", will apply on a primary and non-contributory basis and any insurance maintained by the additional "insured" will apply on an excess basis. However, in no event will this coverage extend beyond the terms and conditions of the Coverage Form.
Includes copyrighted material of Insurance Services Office, Inc., with its permission. U-CA-424-F CW(04-14) Attachment Code: D633798 Certificate ID: 21404105
Docusign Envelope ID: 5632D1E5-5880-4331-80BB-33241A859646 03/11/2025
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00034875 3
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REDDY ENGINEERING SERVICES, INC.
Professional Services – RFP – Prevailing Wages
4908-2703-0554, v. 2
CONTRACT FOR PROFESSIONAL SERVICES
FOR AS-NEEDED CONSTRUCTION MANAGEMENT SERVICES
THIS “CONTRACT” is entered into by and between the “Parties” as of ___________________ (“Contract Date”).
1.0 THE “PARTIES”
The “City”:
CITY OF VISTA, a chartered municipal
corporation
200 Civic Center Drive
Vista, CA 92084
Working Contact: Matt Atteberry
Billing Contact: Erin Adams
The “Contractor”
Reddy Engineering Services, Inc., a
California corporation
3160 Camino del Rio South, Suite 217
San Diego, CA
Contact: Vinay Reddy
2.0 BASIC TERMS
2.1 The “Services” to be performed by Contractor are set forth in (“Exhibit A”).
2.2 The “Required License” for the Services is: N/A.
2.3 Contractor, an entity holding the Required License, desires to enter into this “Contract” with City for the Services.
2.4 The “Project” for which the Services are required is described in Exhibit A.
2.5 Contractor has submitted to City a Proposal to perform the Services dated January 16, 2025 (“Exhibit B”).
2.6 The “Contract Ceiling Price” is: $600,000.
2.7 This Contract requires the payment of prevailing wages. As a condition precedent to the effectiveness of this Contract, the Contractor shall execute and deliver to City the Labor Law Compliance Form (Exhibit D).
3.0 CONTRACT TERM
3.1 This Contract shall take effect as of the Contract Date.
3.2 This Contract shall be in effect for 36 calendar months (“Term”) from the Contract Date. The Term may be extended at the City’s option for an additional 24 months, in increments of City’s choice, for a maximum Term of 60 from the Contract Date.
3.3 City may terminate this Contract upon 30-days’ written notice to Contractor. In such event, or upon request of City, Contractor shall assemble all City documents in the Contractor's possession, put them in order for proper filing and closing, and deliver the documents to City. In the event of termination, Contractor shall be paid for work performed to 03/11/2025
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EXHIBIT 7
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the termination date. City shall make the final determination as to the portion of tasks completed and the compensation to be paid.
4.0 SCOPE
Contractor shall perform all Services including, but not limited to, the furnishing of all tools, equipment, materials, software, supplies, and manufactured articles, and for furnishing all transportation, services, including fuel, power and water, essential communications, and the performance of all labor, work or other operations, as may be required from time to time, in accordance with Exhibit A and Exhibit B. The Services shall be complete, and all work, material, and services not expressly called for in the Proposal which may be necessary for complete and proper construction to carry out the Contract in good faith, shall be performed, furnished, and installed by the Contractor at no increase in cost to City. In the event of a conflict between the provisions of Exhibit A and Exhibit B, the provisions of Exhibit A shall control.
5.0 COMPENSATION
5.1 City shall pay Contractor on a time and material rate as set forth in Exhibit B for the Services to be performed. For contract option years, City may approve upon Contractor’s request of an increase in the pricing in Exhibit Bin the amount of the increase in the Consumer Price Index, San Diego Area for all Urban Customers (CIP-U) as published by the Bureau of Labor Statistics during the preceding year, or 3.0%, whichever is less.
5.2 An invoice for payment shall be submitted in a form satisfactory to City. At a minimum, the invoice shall include: the purchase order number, the work order number, a description of the work performed, and a total amount.
5.3 Changes in, additions to, or deductions from the Services, including increases or decreases in the quantity of any item or portion of the Services, shall be set forth in a written change order executed by City and by the Contractor which shall specify:
5.3.1 The changes, additions, and deductions to be made.
5.3.2 The increase or decrease in compensation due the Contractor, if any.
5.3.3 Adjustment in the time of completion, if any.
5.4 Contract Ceiling Price
5.4.1 In no event shall City be liable for paying more than the Contract Ceiling Price for Contractor's services rendered under this contract.
5.4.2 If it becomes foreseeable that Contractor will need to perform services such that the cumulative total of costs to City will exceed the maximum permitted by this Contract, any such cost overrun will be handled pursuant to the change order procedure in Chapter 3.08. City and Contractor recognize that City lacks authority to exceed the cost ceiling without the express authorization of the City Council. If the maximum cost to City for this Contract is exceeded unexpectedly, payment shall be made as mutually agreeable and disputes shall be handled pursuant to 03/11/2025
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this Contract, but work shall cease as soon as is reasonably feasible once the cost ceiling plus allowable change orders, if any, is exceeded.
5.5 Except as provided in Exhibit B, Contractor shall not be reimbursed for any expenses incurred in rendering services under this Contract.
6.0 CONTRACT DOCUMENTS
The Contract comprises the following documents including all additions, deletions, modifications, and appendices and all addenda setting forth any modifications or interpretations of any these documents: Documents required under Exhibits A–E and the Standard Specifications (defined below).
7.0 TIME FOR COMPLETION AND COMMENCEMENT OF SERVICES
All Services under the Contract must be completed in compliance with the schedule in Exhibit A.
8.0 ASSISTANCE BY CITY
All information, data, records, reports, and maps as are in possession of City and necessary for the carrying out of this work shall be available to Contractor without charge. City shall make available to Contractor members of its staff for consultation with Contractor in the performance of this Contract. City does not warrant that the information data, records, reports, and maps heretofore or to be provided to Contractor are complete or accurate and Contractor should satisfy itself as to accuracy and completeness. City and Contractor agree that City shall have no liability should any information, data, records reports, and maps be inaccurate, incomplete, or misleading. Unless provided in Exhibit A, no other assistance shall be provided by City to Contractor.
9.0 STANDARD OF PERFORMANCE
9.1 Contractor represents and warrants that it has the training, qualifications, experience, and facilities necessary to properly perform the Services required under this Contract in a thorough, competent, and professional manner. At all times Contractor shall faithfully, competently and to the best of its ability, experience, and talent, perform all services described herein. In meeting its obligations under this Contract, Contractor shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to those required of Contractor under this Contract.
9.2 Contractor shall keep itself informed of and comply with all applicable federal, state, and local laws, statutes, codes, ordinances, regulations and rules in effect during the Term of this Contract. Contractor shall obtain any and all licenses, permits and authorizations necessary to perform the services set forth in this Contract, including any business licenses required by City. Neither City, nor any elected or appointed boards, officers, officials, employees, or agents of City, shall be liable, at law or in equity, as a result of any failure of Contractor to comply with this Section.
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10.0 STANDARD SPECIFICATIONS AND STANDARD PLANS
10.1 Except as otherwise provided, whenever reference is made to “Standard Specifications”, it shall mean:
Standard Specifications for Public Works Construction, most current edition and supplement, as last amended, with Regional Supplements, written and promulgated by Southern California Chapter, American Public Works Association, and Southern California District, Associated General Contractors of California, Joint Cooperative Committee (“Greenbook”) and the City of Vista Special Provisions to the Greenbook.
10.2 Except as otherwise provided, whenever reference is made to “Standard Plans”, it shall mean:
San Diego Area Regional Standard Drawings, and City of Vista Standard Drawings, latest edition, unless otherwise noted.
11.0 SUPPLEMENTARY DEFINITIONS
In addition to or in lieu of the terms and definitions specified in Section 1-2 of the Standard Specifications, wherever the following terms and definitions are used, the intent and meaning shall be as follows:
City: The City of Vista.
Board: The City Council of the City of Vista.
Drawings or Plans: All drawings, plans, maps, profiles, and diagrams delineating the work on the Services.
12.0 CONTRACTOR’S STATUS; CONTRACTOR’S EMPLOYEES
12.1 Contractor shall perform the services provided for herein in Contractor's own way as an independent contractor and in pursuit of Contractor's independent calling. Contractor is not to be considered an employee of City, nor shall any employees of Contractor be considered employees of City, for any purpose. Contractor shall be under the direction and control of City staff only as to the results to be accomplished. This Contract is not intended to create the relationship of partnership, joint venture, or association between City and Contractor.
12.2 Contractor represents and warrants that all design professional services shall be provided by a person or persons duly licensed by the State of California to provide the type of services described in Exhibit A.
12.3 Neither Contractor, nor any of Contractor's officers, employees, or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Contractor expressly waives any claim Contractor may have to any such rights.
12.4 Contractor is aware of the requirements of the Immigration Reform and Control Act of 1986 and shall comply with those requirements, including, but not limited to, verifying the 03/11/2025
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eligibility for employment of all of Contractor’s officers, employees, agents, and subcontractors that are included in this Contract.
12.5 The payment made to Contractor pursuant to this Contract shall be the full and complete compensation to which Contractor and Contractor’s officers, employees, agents, and subcontractors are entitled for performance of any work under this contract. Neither Contractor nor Contractor’s officers or employees are entitled to any salary or wages, or retirement, health, leave or other fringe benefits applicable to employees of the City. City will not make any federal or state tax withholdings on behalf of Contractor. City shall not be required to pay any workers' compensation insurance on behalf of Contractor.
12.6 Contractor agrees to defend and indemnify City for any obligation, claim, suit or demand for tax, retirement contribution including any contribution to the Public Employees Retirement System (PERS), social security, salary or wages, overtime payment, or workers' compensation payment which City may be required to make on behalf of Contractor or any employee of Contractor, or any employee of Contractor construed to be an employee of City, for work done under this contract. This is a continuing obligation that survives the termination of this Contract.
13.0 CIVIL RIGHTS
13.1 Contractor agrees to comply with Title VII of the Civil Rights Act of 1964, as amended, the California Fair Employment Practices Act, the Americans with Disabilities Act of 1990, any other applicable federal and state laws and regulations hereinafter enacted.
13.2 Contractor shall not knowingly deny an opportunity or benefit, discriminate against or harass, any employee or applicant for employment on account of the person’s race, color, ethnicity, national origin, ancestry, religion, creed, veteran status, physical disability, mental disability, medical condition, marital status, sex, sexual orientation, age, or other status protected from workplace discrimination by state or federal law.
13.3 Contractor shall not knowingly give preferential treatment to any applicant for employment on the basis of race, color, ethnicity, national origin, ancestry, religion, creed, physical disability, mental disability, medical condition, marital status, sex, or sexual orientation.
13.4 This section shall be interpreted in a manner that is consistent with the California and United States Constitutions and applicable state and federal statutes governing workplace discrimination. The terms used in this section shall have the same meaning as defined in state statutes governing the same subject matter.
13.5 Nothing in this section shall be interpreted as prohibiting bona fide occupational qualifications consistent with applicable state and federal law and reasonably necessary to the normal operation of Contractor. Nothing in this section shall be interpreted as prohibiting regulations and policies to prevent nepotism or conflicts of interest.
13.6 Nothing in this Section shall be interpreted as prohibiting action taken to establish or maintain eligibility for any federal program, where ineligibility would result in a loss of federal funds to City.
13.7 To the fullest extent permitted by law and without limitation by the other provisions of this Contract relating to indemnification and insurance, Contractor shall also 03/11/2025
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indemnify, defend and hold harmless City, and its directors, officers, employees and agents from and against all liability (including without limitation all claims, damages, penalties, fines, and judgments, associated investigation and administrative expenses, and defense costs, including but not limited to reasonable attorneys' fees, court costs, and costs of alternative dispute resolution) resulting from any claim of discrimination or harassment, including but not limited to sexual harassment, arising from the conduct of the Contractor or any of the Contractor’s officers, employees, agents, licensees, or subcontractors. In the event of a discrimination or harassment complaint against any employee, agent, licensee or subcontractors of Contractor or its subcontractors, Contractor shall take immediate and appropriate action in response to such complaint, including, but not limited to termination or appropriate discipline of any responsible employee, agent, licensee or subcontractors. The provisions of this Section survive completion of the services or termination of the Contract.
14.0 CONTROL OF SERVICES
Each Party shall appoint a representative who shall have the authority to represent and act for that Party (“Representative”). Any written or verbal directions or requests of City's Representative delivered to the Contractor’s Representative shall have the same force and effect as if delivered to the Contractor. The Contractor's Representative shall have the authority to sign any change order, coordinate the work of all subcontractors and make other decisions pertaining to the Contract.
15.0 ASSIGNMENT AND SUBCONSULTING
15.1 Neither this Contract nor any interest herein may be transferred, assigned, conveyed, hypothecated, or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of the City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty-five (25%) of the present ownership and/or control of Contractor, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Contract shall be void. No approved transfer shall release the Contractor or any surety of Contractor of any liability hereunder without the express consent of City.
15.2 Contractor shall be fully responsible to the City for any acts and omissions of Contractor's subcontractor, including persons either directly or indirectly employed by subcontractor, in the event Contractor subcontracts any of the work to be performed under this contract. Contractor's responsibility under this paragraph shall be identical to Contractor's liability for acts and omissions of Contractor and employees of the Contractor. Nothing contained in this Contract shall create any contractual relationship between City and any subcontractor of Contractor, but Contractor shall bind every subcontractor and every subcontractor of a subcontractor by the terms of this contract applicable to Contractor's work, unless such change, omission, or addition is approved in advance in writing by the City Manager or the City Manager’s designee. All subcontractors are subject to the prior written review and approval of the City Manager or the City Manager’s designee.
16.0 LICENSES
If a license of any kind, which term is intended to include evidence of registration, is required of Contractor, its employees, agents, or subcontractors by federal, state, or local law, Contractor 03/11/2025
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warrants that such license has been obtained, is valid and in good standing, and that any required bond has been posted in accordance with all applicable laws and regulations.
17.0 FINANCIAL` RECORDS
17.1 Contractor shall maintain any and all documents, ledgers, books of account, invoices, vouchers, canceled checks, or records demonstrating or relating to Contractor’s performance of services pursuant to this Contract or evidencing or relating to expenditures and disbursements charged to City pursuant to this Contract. Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently complete and detailed so as to permit an accurate evaluation of the services provided by Contractor pursuant to this Contract. Any and all such documents or records shall be maintained for three years from the date of execution of this Contract and to the extent required by laws relating to audits of public agencies and their expenditures. It is expressly understood and agreed that the provisions of this Section will survive termination of this Contract.
17.2 Any and all records or documents required to be maintained pursuant to this Section shall be made available for inspection, audit and copying, at any time during regular business hours, upon request by City or its designated representative. Copies of such documents or records shall be provided directly to the City for inspection, audit and copying when it is practical to do so; otherwise, unless an alternative is mutually agreed upon, such documents and records shall be made available at Contractor's address indicated for receipt of notices in this Contract or the primary location from which services are rendered, whichever is closer.
18.0 OWNERSHIP OF DOCUMENTS
Upon delivery, the work product, including without limitation, all original reports, writings, recordings, drawings, files, and detailed calculations developed under this contract are the property of City. Contractor agrees that all copyrights which arise from creation of the work pursuant to this contract shall be vested in City and waives and relinquishes all claims to copyright or other intellectual property rights in favor of City. City acknowledges that its use of the work product is limited to the purposes contemplated by the scope of Services and that Contractor makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the scope of Services.
19.0 CONFIDENTIALITY
19.1 Contractor shall treat all information obtained from City in the performance of this Contract as confidential and proprietary to City. Contractor shall treat all records and work product prepared or maintained by Contractor in the performance of this Contract as confidential.
19.2 Contractor agrees that it will not use any information obtained as a consequence of the performance of work for any purpose other than fulfillment of Contractor’s scope of Services. Contractor will not disclose any information prepared for City or obtained from City or obtained as a consequence of the performance of work to any person other than City, or its own employees, agents or subcontractors who have a need for the information for the performance of Services under this Contract unless such disclosure is specifically authorized in writing by City.
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19.3 Contractor’s obligations under this paragraph shall survive the termination of this Contract.
20.0 CONFLICT OF INTEREST REQUIREMENT
Contractor agrees that, to the extent applicable, it shall comply with and be bound by all laws and regulations deriving from the relationship of the Contractor to the City, including the Political Reform Act (Government Codes Section 87100 et seq.) Chapters 2.32 or 2.33 of the Vista Municipal Code, the Community Redevelopment Act (Health & Safety Code 33000 et seq.) and all regulations promulgated thereunder (collectively “Conflict Laws”). As a condition precedent to the formation of this Contract, Contractor warrants and covenants that it is adequately informed regarding the obligations and duties imposed by the Conflict Laws and that to the best of Contractor's knowledge and belief, there exists no conflict of interest (under the laws) that would disqualify the Contractor from participation in any decisions arising out of the performance of this Contract. Prior to commencement of any work in the performance of this Contract, Contractor shall comply with any applicable requirements of Chapter 2.32 of the Vista Municipal Code, including any requirement to file a financial disclosure statement with the City Clerk.
Contractor further agrees that no employee, agent, or subcontractor for Contractor shall perform any work for the City pursuant to this Contract which will violate the Conflict Laws.
21.0 PROHIBITION OF FINANCIAL INTEREST BY CITY OFFICIAL Contractor warrants and covenants to City that no City Official has or will have any current or future financial interest in this Contract as of the date approved, nor shall Contractor promise, offer, or enter into any written, oral or implied Contract, to provide any financial interest or remuneration of any kind or manner to any City official with respect to this Contract. For purposes of this Section, the term “City Official” shall mean and include any elected or appointed officer of City, any employee of City, or any spouse or financial dependent of a City official or employee. A violation of this provision shall render this Contract null and void and Contractor shall be subject to restitution of all fees or money paid or earned under this Contract.
22.0 INDEMNIFICATION
Contractor shall defend, indemnify and hold City and its officers, officials, employees, and volunteers harmless against any and all liability, loss, damage, fine, penalty, expense, claim or cost (including without limitation costs and fees of litigation) of every nature (collectively, “Liability”) arising out of or in connection with this Contract or its performance, including defects in design, except: (1) Liability caused by City's sole negligence or willful misconduct; or (2) for Liability caused by City's active negligence, in which case the indemnity received by City shall be reduced by the amount: (i) that City's active negligence contributed to the Liability on a comparative basis; or (ii) such other amount as may be required by law (“Duty of Indemnification”).
23.0 INSURANCE AND BONDS
Contractor shall comply with the insurance provisions set forth in Exhibit C.
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24.0 SERVICE OF NOTICE
24.1 Any notice, which either Party may desire to give to the other Party, must be in writing and may be given by personal delivery to the Party’s Representative or by overnight courier service to the Party’s address set forth in Section 1.0. Notice may also be given by mailing it by registered or certified mail, return receipt requested, to the other Party at the address set forth in Section 1.0. Any notice given by mail will be deemed given 48 hours after such notice is deposited in the United States mail, addressed as provided with postage fully prepaid.
24.2 A Party may change its address by giving notice as provided above, and the changed address shall thereafter be deemed to be the address set forth in Section 1.0.
25.0 SPECIAL PROVISIONS
This Contract is subject to, and Contractor shall comply with, the special provisions referenced in Exhibit E, if any.
26.0 EXHIBITS
All documents referenced as exhibits in this Contract, or referenced in an exhibit to this Contract, are incorporated herein.
27.0 APPLICABLE LAW, VENUE
This Contract shall be construed and enforced under the laws of the State of California. If any action is commenced by any Party to this Contract, such action shall be filed in a court of competent jurisdiction within the County of San Diego, California.
28.0 PREVAILING WAGES
Pursuant to Section 1781 of the Labor Code, Contractor is advised that certain work contemplated in this contract may be subject to the payment of prevailing wages and all other requirements of the Prevailing Wage Law. The prevailing wage of each job classification may be found by inquiry with the California Department of Industrial Relations. Contractor shall comply with all laws related to the performance of public work including, but not limited to, the employment of apprentices pursuant to Section 1777.5 of the Labor Code, work day/week hours and overtime rates pursuant to Sections 1813 and 1815 of the Labor Code and the obligation set forth in Sections 1774–1776 of the Labor Code in regards to payment of prevailing wages and to provide the City and the Department of Industrial Relations certified payrolls when required. A certified copy of all payroll records relative to this project shall be submitted to the City along with the related invoice. Receipt of certified payroll records is a prerequisite to receiving payment.
No Contractor or sub-Contractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code Section 1725.5. No Contractor or sub-Contractor may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code Section 1725.5. All Contractors and sub-Contractors must furnish electronic certified payroll records to the Labor Commissioner. This requirement applies to all public works projects, whether new or ongoing. Contractor is further advised that any prevailing wage work 03/11/2025
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contemplated herein is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
29.0 COUNTERPARTS; ELECTRONIC SIGNATURES; ELECTRONIC DELIVERY This Agreement may be executed in separate counterparts, none of which need contain the signatures of both Parties, and each of which, when so executed, shall be deemed an original and all together shall constitute and be one of the same instrument. The Parties agree that this Agreement, whether executed by electronic signature, digital signature, or constituting a scanned or electronically reproduced copy or image of this Agreement bearing the signatures of the Parties, will be deemed an original and will represent competent evidence of the execution, terms and existence of this Agreement notwithstanding the failure or inability to produce an original executed Agreement or counterpart thereof, and without the requirement that the unavailability of such original executed Agreement or counterpart thereof first be proven.
Further, the exchange of this entire executed Agreement (and/or such exhibit(s) or document(s)) that is in photostatic or portable document format (.pdf) form by electronic mail or by another electronic means shall be considered original(s) and shall constitute effective execution and delivery of the original(s).
30.0 MODIFICATIONS
This Contract contains the entire agreement, between the Parties and supersedes all prior negotiations, discussions, obligations, and rights of the Parties in respect of each other regarding the subject matter of this Contract. There is no other written or oral understanding between the Parties. No modification, amendment or alteration of this Contract shall be valid unless it is in writing and signed by all Parties.
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31.0 EXECUTION
IN WITNESS WHEREOF; the Parties hereto have executed this Contract as of the Contract Date.
“City”
CITY OF VISTA, a chartered municipal
corporation
By:
JOHN B. FRANKLIN, MAYOR
ATTEST:
KATHY VALDEZ, CITY CLERK
By:
APPROVED AS TO FORM:
WALTER CHUNG, CITY ATTORNEY
By:
RISK MANAGEMENT REVIEW:
ANALISA HOLBROOK, RISK MANAGER
By:
APPROVED
Amanda L. Guy
20250212084528
“Contractor”
REDDY ENGINEERING SERVICES, INC.,
a California corporation
By:
Name/Title
By:
Name/Title
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EXHIBIT A
REQUEST FOR PROPOSALS
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REQUEST FOR PROPOSALS (RFP)
FOR
AS-NEEDED PROFESSIONAL CONSTRUCTION MANAGEMENT SERVICES
Engineering Department
Submittal Deadline: THURSDAY, JANUARY 16, 2025 at 4:00 P.M. 03/11/2025
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REQUEST FOR PROPOSALS FOR AS-NEEDED PROFESSIONAL
CONSTRUCTION MANAGEMENT SERVICES FOR
CAPITAL IMPROVEMENT PROJECTS
1. INTRODUCTION
The City of Vista (City) is soliciting proposals in response to this Request for Proposals (RFP) from qualified professionals to provide as-needed construction management services for various capital improvement projects. All proposals received by the due date will be evaluated in accordance with applicable provisions of the Vista Municipal Code (VMC) and the City int ends to select more than one firm according to the evaluation criteria described in this RFP and any subsequent negotiations.
The initial term or period of the contract shall be three years (36-months) from the date of award with the possibility of two (2) optional successi ve one-year (12-month) renewal periods. This contract may be renewed by the City for two (2) successive one-year periods under the terms and conditions of the original contract except as stated below. Price increases in the amount of the Consumer Price Indexmay included at Consultant’s request for option years. Written notice of the City’s intension to renew shall be given approximately 90 calendar days prior to the expiration date of each contract period.
This contract between City and Consultant for as-needed professional construction management services is intended to have a ceiling amount of $600,000 for the three-year term. Funding will be identified on a project basis as determined by available grants and the approved Capital Improvement Program.
Proposals shall be submitted in accordance with the requirements of this RFP. A separately uploaded electronic Fee Schedule (hourly rate) shall be included with the Proposal, which the City shall only open after first considering and ranking the qualifications presented by each firm.
2. RESPONSE DUE DATE AND SUBMITTAL PROCESS
Proposals for this solicitation must be submitted electronically through the City’s Electronic Bidding System (OpenGov Procurement). Hardcopy proposals will not be accepted. Proposers must create a free account with OpenGov Procurement at:
https://procurement.opengov.com/signup. Registered proposers may obtain proposal materials and view submission procedures for this solicitation on the City’s OpenGov Procurement portal at: https://procurement.opengov.com/portal/cityofvista. Proposers must also download this solicitation to appear on the Bidder’s List as a “Prospective Bidder.” Proposers that fail to download this solicitation will not appear on the Bidders’ List and will not receive addenda or be able to submit a proposal. All proposals for this solicitation must be submitted online through OpenGov Procurement by THURSDAY, JANUARY 16, 2025 at 4:00 P.M.
OpenGov Procurement’s clock will determine the official time for the advertised proposal due date and such determination will be final. Any proposals not received in a timely manner by the 03/11/2025
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proposal due date and time, as described above, will not be considered.
All project related questions and requests for clarifications, changes, exceptions, and deviations to the terms and conditions set forth in this solicitation shall be submitted via “Q&A” through the City’s Electronic Bidding System, OpenGov Procurement.
All questions must be submitted by the Question Submission Deadline listed in OpenGov Procurement. The City reserves the right to extend the date by which proposals are due.
To receive addenda and submit a proposal, Consultants shall register on the City’s Electronic Bidding System at https://procurement.opengov.com/signup. Once registered, Consultants must download the RFP while logged in under their own name and identification number to appear on the Electronic Prospective Bidders List as a “Prospective Bidder.” Consultants that fail to download the RFP will not appear on the Electronic Prospective Bidders List and their proposals will be considered non-responsive. If a Consultant is unable to register or download the RFP from OpenGov Procurement, a Consultant represent ative may contact OpenGov Procurement to troubleshoot the problem.
All proposal documents and supplementary documents must be uploaded using OpenGov Procurement prior to event date and time as instructed in this solicitation. Once file(s) have been uploaded and the Submission Status shows as “Submi tted” the submission is complete. At that point respondents will receive an email confirmation from OpenGov Procurement.
Requirements
The proposal shall be limited to fifteen (15) 8.5” x 11” pages, excluding cover letter, resumes, and appendix material. A cover letter shall summarize key elements and guarantee that key personnel will be committed to perform the required tasks throughout the duration of the contract. The cover letter shall be limited to two (2) pages and shal l include a contact name, email, phone number and full address for the consultant. The cover letter shall include a statement that the consultant can meet the City’s insurance requirements and is prepared to execute the Professional Services Agreement as written. A rate schedule (as described in the following section), shall be provided in a separate electronic file uploaded to OpenGov Procurement.
Faxed and email copies will not be accepted.
Proposals shall include a discussion of the Consultant's overall approach to the on-call contract, a summary of key personnel and qualifications, an organization chart, a rate schedule, and documentation of the firm’s and any sub-consul tant’s qualifications. The proposal should be concise, well organized, and demonstrate the responders' qualifications and experience applicable to the contract. Responders will be evaluated based on the information submitted in accordance with the criteria for selection provided herein.
Proposals submitted in response to this RFP shall include:
2.1. Cover Letter (Maximum 2 pages) - A cover letter shall summarize key elements and guarantee that key personnel will be committed to perform the required tasks throughout the duration of the contract. In cases where a team member voluntarily leaves a firm, the Consultant shall provide the City a proposal for substitute team member subject to the approval for the City.
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2.1.1. The cover letter shall be limited to two (2) pages and shall include a contact name, email, phone number and full address for the Consultant.
2.1.2. The cover letter shall include a statement that the Consultant can meet the City’s insurance requirements and is prepared to execute the Standard Consulting Agreement as written, and will not make any changes to the project team without authorization of the City.
2.2. Company Information
2.2.1. Identification of Responder;
2.2.2. Legal name and address of the company (partnership, corporation, joint venture, etc.);
2.2.3. Identification of the parent company (if applicable);
2.2.4. Addresses of offices located in San Diego County;
2.2.5. Number of employees in San Diego County;
2.2.6. Name, title, address and telephone number of person to contact concerning the proposal;
2.2.7. California Department of Industrial Relations (DIR) Number;
2.2.8. Secretary of State Entity Number;
2.2.9. Contractor’s License applicable to the proposed Scope of Services.
2.3. Proposed Task Order Approach – Discuss one generalized approach to time-budget management, documentation, requirement from the City, consideration for consultant’s workload at the time of the task order issuance, and quality assurance and quality control (QA/QC) program.
2.4. Project Team and Organization Chart
2.4.1. Describe project organization, including identification and responsibilities of key personnel.
2.4.2. Indicate roles of prime and all sub-consultants.
2.4.3. Provide a discussion of the experience of the Project Manager and other key staff members that would be involved with performing on-call services for the City. Describe their experience with the Design Build delivery method and the management of Design Build projects.
2.4.4. Provide resumes of the Project Manager and other key staff members who will work on this contract. The resume shall include relevant experience, education, licenses, and certifications. The resume for each individual shall not exceed two pages in length. Resumes may be included as an appendix to the main document.
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members, and sub-consultants.
2.4.6. California Department of Industrial Relations (DIR) Number and Secretary of State Entity Number for all subconsultants.
2.5. Consultant’s contact information.
2.6. List of officers authorized to sign on firm’s behalf.
2.7. References – The Consultant shall provide a minimum of three (3) references for similar projects for the prime firm. At least one reference shall be from the projects listed in Section 2.8. At a minimum, each reference shall include the client’s name and location, number of projects completed for the client, client contact name and phone number.
2.8. Experience
2.8.1. Provide a brief description of Consultant’s experience in completing similar efforts within the last 5 years.
2.8.2. Provide a detailed discussion of specialized experience in completing the scope of required services listed above.
2.8.3. Projects currently being performed may be submitted for consideration.
2.8.4. Project information should include a brief project description, agency or client name, their telephone number(s), the year of completion, and the contract fee.
2.8.5. Identify team members proposed for this RFP and their roles on the representative similar projects.
2.8.6. Exceptions to RFP – Consultant shall certify that it takes no exceptions to the RFP including the Sample Agreement. If the Consultant does take exception(s) to any portion of the RFP, the specific portion to which exception is taken shall be identified and explained.
2.9. Rate Schedule (separate electronic file uploaded to OpenGov Procurement, excluded from the page count limit):
2.9.1. Rate Schedule- A separate sealed rate schedule for Time and Materials for all personnel and sub-consultants. Service costs are to be provided on a per hourly basis and the proposed rates shall clearly correlate with names and classification of staff likely to be involved with the projects.
2.9.2. Billing -The City requires that all billing for work done by the end of a billing period be submitted to the City on a monthly basis. Each billing shall be submitted with a status report describing work performed. Final billing will be approved for payment only after a completed status report has been approved by the City.
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overtime rate for non-exempt employees.
3. SCOPE OF SERVICES
3.1. The Consultant shall provide trained and qualified staff to perform Construction Management Services for various Capital improvement projects, on an as- needed basis.
3.2. Construction Manager – Sample Duties
3.2.1 Review project plans and specifications before submitting a timely (5 working days) as-needed quote for the project construction management services and related duties.
3.2.2 Create and maintain a project filing system for managing the construction during the project that will be periodically be uploaded onto the City’s master filing system on the O: Drive.
3.2.3 Obtain copies and review the approved construction contract, insurance, payment and performance bonds, and purchase order for familiarity, and maintain within the project’s filing system.
3.2.4 Prepare and process with the City’s Project Manager escrow documents for when the Contractor requests to use an escrow account for the retention withheld.
3.2.5 Develop method and tracking form or spreadsheet for documenting working days and non-working days during construction.
3.2.6 Review awarded bid items on the bid schedule and modify the City’s progress payment request form to list bid items and track quantities for payments to the contractor.
3.2.7 Develop an agenda and hold a pre-construction meeting with the contractor, subcontractors, utility companies, City staff, and other stakeholders, and be prepared to discuss City requirements, contractors schedule, and project specific details.
3.2.8 Request submittals and maintain a project log of received, pending, and approved documentation for contractor emergency phone numbers (including after hours), permits, materials, traffic control plans and other documents for review and comment for approval with concurrence with the City’s Project Manager.
3.2.9 Issue Notice to Proceed to the contractor after concurrence with the City’s Project Manager.
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3.2.10 Review and provide written responses to contractor Requests for Information (RFIs) with concurrence with the City’s Project Manager.
3.2.11 Hold regular project status meetings either at the Civic Center or in the field as appropriate, regarding construction issues, progress reporting, interpretation of plans and specifications, and contractor performance.
3.2.12 Oversee construction activities and provide management to ensure that contractors' work is performed in accordance with safe practices, construction plans, specifications, and consistent with the intent of the design.
3.2.13 Coordinate the construction schedule with utility companies, Vista Irrigation District, Vallecitos Water District, NCTD, EDCO, Vista Fire Department, school districts, and adjacent jurisdictions where applicable.
3.2.14 Respond to public questions, requests and complaints regarding the work, schedule, and related project conditions.
3.2.15 Prepare weekly status reports that discuss the weekly activity and any action items for the contractor or City staff. Weekly status reports should reference and be consistent with the Inspection Daily Reports from the Inspector.
3.2.16 Review invoices or progress pay requests submitted by the contractor, confirm quantities with the Inspector, populate the Progress Payment Request form and obtain approvals in a timely manner.
3.2.17 Interface with the Contractor to facilitate resolution of technical issues, processing of design changes to suit conditions encountered in the field.
3.2.18 Negotiate all claims, changes, extra work, and change orders with concurrence with the City’s Project Manager. Prepare change order justification and recommend action on all change order requests. Prepare formal change order with City format consisting of the change order, memorandum to the City Manager, and cover sheet for City Manager approval or City Council approval depending on the amount of the cost.
3.2.19 Prepare and maintain a detailed project punch list to address work items needing completion before completion of the project.
3.2.20 Assist in closing out the Project. Verify that all the work has been completed including the project punch list. Verify all the project payments have been made to the Contractor, all claims have been resolved, and that all required releases have been obtained.
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3.2.22 Prepare Notice of Acceptance and Notice of Completion forms for related department approvals and verify that the stated retention amount is consistent with the actual funds retained.
4. PERFORMANCE
4.1 Provide services in accordance with specific projects on an as-needed basis.
4.2 Commencement of work under this Agreement shall occur only upon receipt of a Task Order approved by the City with the generation of a Purchase Order.
4.3 The cost of each Task Order under this Agreement shall be the negotiated cost for a specific project during the term of the Agreement using firm fixed price, or not to exceed price, or hourly rates.
4.4 Deliverables required are project specific and will be determined in the Task Order.
5. DELIVERABLES
5.1. The Consultant shall make project documentation available to City of Vista at any time during the project and shall periodically provide the City’s Project Manager project documentation to upload into the City’s filing system. At the conclusion of the project, the Consultant shall provide City with all project documentation including, but not limited to:
5.1.1. Correspondence
5.1.2. Submittals
5.1.3. Progress pay requests
5.1.4. Design change notifications
5.1.5. Change orders
5.1.6. Working day tabulation
5.1.7. Punchlist
5.1.8. Manuals and any warranty information
6. PROJECT PROGRESS
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commence work after notification to proceed by the City.
The Consultant is advised that any recommendation for contract award is not binding on the City until the Agreement is fully executed and approved by the City Council.
7. PROPOSAL SCHEDULE
The solicitation receipt and evaluation of proposals and the selection of the Consultant(s) will conform to the following schedule (Note: Dates are subject to change):
December 19, 2024 - City releases RFP on OpenGov Procurement.
January 10, 2025 - Deadline for questions.
January 16, 2025 - Proposals due by 4:00 P.M.
January 21, 2025 (approximate) – If applicable, short list of firms selected.
January 22, 2025 (approximate) - Negotiations begin with top-ranked firm(s).
February 25, 2025 (approximate) – City Council Meeting for Award of Contract.
8. EVALUATION CRITERIA
The City’s consultant evaluation and selection process is based on Qualifications Based Selection (QBS) for the professional services included in this RFP. An evaluation committee appointed by the City Engineer will review the proposals. The criteria for evaluating the proposals will take the following items into consideration:
8.1. 60% - Overall experience and technical competence of the firm(s) (including principal firms, joint venture-partners, and sub-consultants) and specific experience and technical competence on projects of a similar nature, considering the types of service required; the complexity of the project; references; and record of performance.
8.2. 20% - The strength and experience with projects of a similar nature of key personnel who will be dedicated to the Project.
8.3. 20% - Knowledge and understanding of the State and local regulations.
All evaluation criteria are subject to change via an addendum to this RFP.
Rate Schedule (separate electronic file uploaded to OpenGov Procurement) – the rate schedule of the top ranked consultants will be opened at t he conclusion of the consultant evaluation and selection process. Fees will not be used to determine the ranking of the consultants. The City may interview a short list of top ranked consultants or proceed directly to negotiating the final fee schedule with the top ranked consultant. The ultimate consultant selection will be based upon both technical merit and value to the City.
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9. ESTABLISHMENT OF FEES
The Consultant shall be paid based upon hourly rates, unit costs or fixed fee for services rendered as negotiated. For projects with a specific scope of work and duration, a project specific fee proposal will be requested. A Work Plan and a breakdown of labor hours by employee billing classification together with the cost of non-labor and sub-consultant services shall be included with the fee proposals for individual projects. The labor breakdown shall be based on a listing of work tasks that correlates with the Consultant’s defined scope of work for the project proposal. This information will be used by City’s staff to evaluate the reasonableness of the fee proposal, and will be used in negotiating the final fee amounts for each task requested by the City on an as-needed basis.
There will be no compensation to Consultant for hours expended due to Consultant’s errors and omissions.
The Consultant’s Standard Hourly Billing Rates (Fee Schedule) for all classifications of staff likely to be involved with an individual project shall be included with the Request for Proposals along with the mark-up rate for any non-labor expenses and sub-consultants. The fee schedule shall clearly identify the hourly rates for classifications of staff receiving prevailing wage rates.
During the term of the Agreement there will be no increases to the fee schedule.
10. METHOD OF PAYMENT
The Consultant shall submit monthly invoices to the City. Each invoice shall include a detailed breakdown of the services, the tasks, the hours, the personnel and staff type who worked on the project, and hourly rates.
11. PROFESSIONAL SERVICES AGREEMENT
A sample Professional Services Agreement is enclosed for review, as Attachment “A”. The RFP and the Consultant’s Proposal will be attached and become part of the Agreement as exhibits.
Any subsequent changes in the RFP from the date of issuance to the date of submittal will result in an addendum by the issuing office to those parties who have provided the proper notice of interest in responding to the RFP.
The signer of the Proposal must declare in writing that the only person, persons, company or parties interested in the proposal as principals are named therein; that the Proposal is made without collusion with any other person, persons, company, or parties submitting a Proposal; that it is in all respects fair and in good faith without collusion or fraud; and, that the signer of the Proposal has full authority to bind the principal proposer.
Please refer to the sample agreement for the necessary amounts of general liability, automotive, worker’s compensation and professional liability insurance. The appropriate endorsements are also shown within the sample contract agreement. The insurance certificate shall include the City of Vista, its officers and employees as insured or additional insured.
The contents of the Proposal of the successful consultants shall become a contractual obligation if a contract ensues. Failure of a consultant to accept this obligation will result in the cancellation of any award. Any damage accrued by the City as a result of a failure to contract may be recovered from the Consultant.
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12. ASSIGNED REPRESENTATIVES
The City will assign a responsible representative to administer the contract, and to assist the Consultant in obtaining information. The Consultant also shall assign a responsible representative (Project Manager) and an alternate, who shall be identified in the proposal. The Consultant’s representative will remain in responsible charge of the Consultant’s duties from the Notice-to-Proceed through project completion. If the Consultant’s Project Manager should be unable to continue with the project, then the Consultant shall notify the City’s representative in writing. The City’s representative shall first approve any substitution of representatives or sub- consultants identified in the proposal in writing. The City reserves the right to review and approve/disapprove all key staff and sub-consultant substitution or removal, and may consider such changes not approved to be a breach of contract. This breach of contract will not apply if the Project Manager leaves the Consulting firm.
13. RIGHT TO REJECT PROPOSALS
The City reserves the right to delay the project or reject any or all proposals submitted and no representation is made hereby that any contract will be awarded pursuant to this RFP or otherwise.
The City reserves the right to extend the due date, accept or reject any or all proposals received as a result of this request, negotiate with any qualified consultant or cancel this RFP in part or in its entirety. The City may require the selected consultant to participate in negotiations and to submit such technical, fee, or other revisions of their proposals as may result from negotiations.
All costs incurred in the preparation of the proposal, the submission of additional information and/or any aspect of a proposal prior to award of a written contract will be borne by the Respondent. The City will provide only the staff assistance and documentation specifically referred to herein and will not be responsible for any other cost or obligation of any kind, which may be incurred by the Respondent. All proposals s ubmitted to the City of Vista become the property of the City.
14. DISCLOSURE
All Proposals become the property of the City unless a return is specifically requested as specified in the following section. The City is a public agency subject to the disclosure requirements of the Public Records Act, California Government Code Section 6250 and following. These requirements include an exemption for “trade secrets”. If any proprietary information is contained in or attached to the written proposal, it must be clearly identified. In order to protect trade secrets from disclosure, pursuant to a public Records Acts request, you must agree in writing to defend and indemnify the City of Vista if litigation results.
15. LATE, MODIFIED, OR WITHDRAWN PROPOSALS
All proposal documents and supplementary documents must be uploaded using OpenGov Procurement as described in this solicitation. Once file(s) have been uploaded and the Submission Status shows as “Submitted” the submission is complete. Proposals received via mail, e-mail, and fax will not accepted.
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Any modification of a Proposal, except a modificati on resulting from the City's request for "best and final" offer, is subject to the same conditions as the initial submission.
Proposals may be withdrawn by written notice received at any time prior to Notice of Intent to Award. Thereafter, all Proposals constitute firm offers, subject to negotiation and execution of definitive documents that will remain open and cannot be revoked, withdrawn, or modified for a period of six (6) months thereafter. Proposals may be withdrawn in person by the consultant or an authorized representative, provided the authorized representative's identity is made known and the representative signs a receipt for the Proposals prior the posting of Notice of Intent to Award of contract award.
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00034875 3 Exhibit B
4908-2703-0554, v. 2
EXHIBIT B
CONTRACTOR’S PROPOSAL
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CL 1
January 16, 2025
ATTN: Selection Committee
RE: Request f or Proposals - As-Needed Professional Construction Management Services Dear Selection Committee,
The City of Vista seeks a versatile, experienced, and responsive consultant to support its public works department in performing various construction management (CM) services. Reddy Engineering Services, Inc. (RE Services) has a proven partnership working successfully for neighboring municipalities, providing a broad range of multidisciplined construction management, inspection, and design services plus a diverse portfolio of on-call work throughout the metro area. Our personnel can provide the same level of service to the City of Vista under this on-call, having provided on-call services for decades to more than 29 public entities.
Benefits to City of Vista
On-Call/As-Needed Experience: The RE Services Team has served similar-sized municipalities such as the Cities of Encinitas, Chula Vista, Poway, La Mesa, and Carlsbad, as well as major agencies including, Caltrans, SANDAG, and the County of San Diego. This broad and diverse experience has enabled us to develop best practices in issue resolution, and stakeholder collaboration to streamline project delivery. By encountering and overcoming similar challenges across these various agencies, we’ve refined our approach to delivering solutions that are on time and within budget, but also tailored to the unique needs of each project. This track record of success has resulted in award winning projects and multiple contract extensions and reselections - a testimony from our clients on the satisfaction of the services provided and the relationships established.
Technical Experience and Understanding of CIP 6-Y ear Budget: RE Services has the skills needed for the specific logistic and technical challenges faced by local municipalities. As-needed contracts encounter varied challenges and projects, our key personnel has the tools necessary to perform a wide range of multi-disciplined projects.
Furthermore, RE Services understands that the City of Vista has allocated 30 percent of its six-year CIP budget to street improvements and 64 percent to sewer maintenance and upgrades. In addition to expertise in street rehabilitation projects, our team has extensive experience managing sewer projects ranging from large-scale efforts, such as Caltrans’ North Coast Corridor Program, to critical emergency response projects, like the County of San Diego Edgewood Court Emergency Project, which was the largest of its kind in county history.
RE Services believes an as-needed consultant must establish a trusted relationship and follow a consistent project management program throughout the life of the agreement. The city can anticipate RE Services to serve as an extension of city staff and work in close collaboration to address the city’s needs throughout the duration of the contract. The next page highlights our experience by the numbers throughout the last six years, award recognition, and commendations from clients.
Cover Letter
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Professional Services to Perform
As-Needed Professional Construction Management Services CL 2
3160 El Camino del Rio South, #217, San Diego, CA 92108 RE Services is excited to propose our team of
construction professionals and industry experts to help take ownership of the City’s As-Needed CM Services.
Our asphalt and slurry seal maintenance team have
developed team chemistry delivering construction
management inspection and testing services on
similar projects throughout the San Diego region.We
are the Prime contract holder for multiple pavement
maintenance contracts throughout the region, there
will be no learning curve with our team, and we have
experience working with the majority of qualified
contractors who will be bidding the work.
County of San Diego Slurry Seal Project
(Bonita, CA)
It’s always a pleasure working with the RE Services
staff on County of San Diego Asphalt Roadway
projects. They have a firm grasp of the contract
documents and bring a positive attitude that
delivers quality results.
– Orland Mott, Consultant Asphalt Design Engineer,
County of San Diego CIP6,627 ,634
SY
860
EA
47, 8 91
LF
Six Years of Relevant
Experience by the Numbers
RE Services specializes in providing CM
services for asphalt concrete maintenance
and slurry projects. In the past six years alone,
we have worked with clients and contractors
to successfully complete the project-relevant
tasks highlighted here.
898,933
TONS
92 7, 5 21
SY
17 ,499
CY
Asphalt
Concrete
Slurry
Seal
Roadway Repairs/
Digouts
Milling Asphalt
Pavement
ADA Concrete
Ramps
Asphalt Concrete
Berm/Dike
The County of San Diego
FY 21-22 Countywide
Slurry Seal project recently
received the 2023 Honor
Award in the Sustainable/
Green category from the
San Diego & Imperial
Counties Chapter of the
American Public Works
Association (APWA).
On this project, Vinay
Reddy and RE Services
were instrumental in
implementing the use
of recycled asphalt
pavement (RAP) in
the Type 2 slurry and
chip seal treatments.
Quality of Life Through Public Works
2023 OFFICERS
PRESIDENT
Paz Gomez
City of Carlsbad
PRESIDENT-
ELECT
Carmen Kasner
Ardurra
VICE PRESIDENT
Tedi Jackson
Tedi Jackson & Associates
SECRETARY
Christopher McGrath
Black & Veatch
TREASURER
Glen Parker
Wood Rodgers
DIRECTORS
Gene Matter
Karibia Baillargeon
Kleinfelder
Kimberly Wender
Dokken Engineering
Kristie Bevacqua
KTUA
Myrna Dayton
City of San Diego
Osmar Rodriguez
Parsons
Sharon Lumbreras
TY Lin International
Sal Galvan
Rick Engineering Company
PAST PRESIDENT
Gerard Lumabas
Parsons
COUNCIL CHAPTER
DELEGATE
Ed Walton
Rick Engineering Company
ALTERNATE DELEGATE
Kevin Gibson
Rick Engineering Company
April 10, 2023
Ms. Mahsima Mohammadi
County of San Diego Department o
f Public Works
5500 Overland Avenue, Suite
310
San Diego, CA 92123
Subject: APWA 2023 AWARDS
Dear Ms. Mohammadi:
It is our pleasure to inform you that the Countywide Slurry Treatments Project FY2020 -
2021 submitted on behalf of the
County of San Diego
was selected for the
Honor Award
in the Sustainable/Green c
ategory.
Event
The awards program is being held on Thursday, May 11, 2023 during the APWA monthly meeting which will be hosted at the Hilton Mission Valley. Registration for the event can
be accessed at
http://sandiego.apwa.net/EventDetails/31331
. All individuals attending
the event will be required to register beforehand. The registration deadline is Friday,
May 5, 2023.
Plaques
One complimentary
plaque will be provided to the Agency that
owns the project
.
Additional plaques for consultant team members are available for purchase through the link in the email.
Sponsorships
Sponsorships for t he virtual event are availabl
e for purchase. I
f you or your company
would be interested in sponsoring this year, please reach out to Kristen D’Agostino at [email protected]
for sponsorship
availability.
Sponsorships
for this event are limited
and are on a first come, first serv
ed basis.
Congratulati
ons on your awa
rd and should you have
any questions or need additional
information, please contact us at
awards@apwa
-sd.net.
Sincerely,
Greg Kump and Anthony Naderhoff
APWA SD Chapter Awards Committee
RE Services can meet the city’s insurance requirements, is prepared to execute the Standard Consulting Agreement as written, and will not make any changes to the project team without authorization of the city. If you require any additional information, please do not hesitate to contact us at [email protected] or 510.409.2640.
Sincerely,
Vinay Reddy, Founder/Owner, Reddy Engineering Services, Inc. (RE Services) 03/11/2025
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1 Company Information1
Reddy Engineering Services, Inc. (RE Services) is a local, award-winning Disadvantaged/Small Business Enterprise
(DBE/SBE) offering comprehensive construction
management services across San Diego County. Founded
by Vinay Reddy, PE, QSD, our firm has made significant
contributions to notable infrastructure projects such as the MidCoast Trolley Extension, North Coast Corridor,
and County of San Diego Asphalt Overlay and Slurry Seal programs. With decades of experience in construction
management, administration, inspection services, and
design, our professionals deliver exceptional results for both private and public clients.
RE Services is ranked among the top 50 engineering
firms in the San Diego region and recognized as one
of the fastest-growing businesses by the San Diego
Business Journal, underscoring our local presence
and commitment to delivering high-quality work that
consistently garners repeat business.
Location of Offices 3160 Camino del Rio S Suite
217, San Diego, CA 92108
Size of Organization
19 full time
4 part time
*All in San Diego County
Number of Years in Business 6
Contact Person for Proposal
Vinay Reddy, Founder and
President, 3160 Camino del
Rio S Suite 217, San Diego, CA
92108, 510.409.2460
California DIR Number and
Secretary of State Entity
Number
PW-LR-10005333539 and
G919247
Our Quality Work Leads to Growth
In 2023, the San Diego
Business Journal ranked
RE Services as the eleventh
fastest growing company in
the region, based on percent
growth in revenue.
Awards
2023 APWA (San Diego) Honor Award – Sustainability Category Countywide Slurry Treatments Project FY2020-2021 (County of San Diego) 2022 CTF Project of the Year
Mid-Coast Trolley Program (SANDAG)
2019 ASCE (San Diego) Construction Management – Project of the Year Award in the Construction Management Category
County of San Diego On-Call Construction Management Services (County of San Diego) 2020 ASCE (San Diego) Construction Management – Project of the Year Award in the Construction Management Category
Dehesa Road at Harbison Canyon Rd Improvements Project (County of San Diego) 2022
2021
APWA (San Diego) Honor Award – Transportation Category
Asphalt Overlay Project FY2019-2020 (County of San Diego) Asphalt Overlay Project FY2018-2019 (County of San Diego) 2024
ASCE-SD Outstanding Project Award – Transportation Category Pavement Maintenance Program FY21/22 and RMRA Pavement Maintenance FY21/22 (City of Chula Vista) ASCE-SD Outstanding Historical Renovation Project Award Collier Park Renovation Project (City of La Mesa)
APWA (San Diego) Project of the Year – Transportation Category Pavement Rehabilitation Overlay and Slurry Seal FY22/23 (City of Encinitas) 03/11/2025
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2 After a thorough investigation of the Scope of Services and City of Vista 6-year Capital Improvement Program, and drawing on our extensive experience in delivering award-winning projects for other local municipalities and agencies with similar scopes of work, RE Services is ready to hit the ground running for the City of Vista’s As-Needed Services Contract.
Contract Intake
The contract intake process at RE Services is a structured, methodical approach designed to ensure thorough preparation and effective management of construction projects. This process encompasses detailed procedures for reviewing project documentation, engaging stakeholders, assessing site conditions, organizing document controls, mitigating risks, and implementing due diligence checklists.
1. Review of Project Documentation
The initial step involves a comprehensive review of all contract documents, including agreements, terms and conditions, scope of work, schedule requirements, and budget constraints. The exact scope of work is identified to ensure deliverables and milestones are clearly defined. Plans and specifications are cross-checked to confirm alignment with the outlined scope and budget. Ambiguous terms, conflicting clauses, or potential misunderstandings are documented for resolution prior to project commencement.
2. Stakeholder Identification and Engagement
All key stakeholders associated with the project are identified, including clients, contractors, regulatory agencies, and internal team members. Understanding client expectations and clarifying the roles of general contractors, subcontractors, and regulatory authorities are crucial. Communication needs for each stakeholder group are assessed, and appropriate contacts, reporting requirements, and meeting schedules are established to ensure seamless collaboration.
Proposed Task Order Approach2
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Professional Services to Perform
As-Needed Professional Construction Management Services 3 3. Site Visits and Condition Assessments
For projects involving roadwork or infrastructure, site visits are conducted to evaluate existing conditions.
The site is inspected for accessibility, current conditions, and challenges such as traffic patterns, utilities, or environmental factors. Pre-existing issues like road degradation, hazardous materials, or space constraints are identified and documented. Comprehensive documentation—including videos, photographs, drone footage, and detailed notes—provides a clear record of site conditions. Findings are compiled into reports with recommendations for mitigation.
4. Risk Mitigation
A Risk Register is developed to proactively identify
and address potential risks. This includes:
• Ensuring compliance with regulatory
requirements, permits, and environmental
standards.
• Identifying environmental risks, such as protected
areas or water quality concerns.
• Evaluating schedule and budget risks, including
potential delays or cost overruns.
Mitigation strategies are outlined, such as early
permit acquisition, environmental assessments, and
contingency planning for unforeseen challenges
like weather delays or material shortages. These risk
assessments and strategies are communicated to
stakeholders to align expectations.
Document Controls
RE Services employs a robust document control
process to maintain organized, accessible, and up-
to-date project documentation, ensuring efficient
communication and compliance throughout the
project lifecycle. This process involves the creation and maintenance of a centralized system designed to track
all critical project records systematically.
Centralized Organization of Project Files
A central repository is established for all project
documentation, providing a structured framework for
storing and managing information. Key components
of this system include:
• Submittal Logs: These logs monitor the ball-in-
court status of submittals, tracking approvals,
rejections, and other actions related to materials,
equipment, and construction documents. This
ensures transparency and accountability for all
involved parties.
GoPro Avoids Disputes During Overlay
Projects for County of San Diego
On the Asphalt Concrete Overlay projects for the
County of San Diego, the distance between road
segments and sheer volume of lane miles made
documenting existing conditions difficult. Using
a GoPro, we drove each road segment during
preconstruction, capturing every inch of each road
segment from limit to limit. In the event of a dispute, the CM team provided a freeze-frame image of
the existing condition prior to construction. This
evidence eliminated many contractor claims of
existing damage, and also validated striping, loops,
and thermoplastic marking locations.
Risk Register Shortens Schedule for
Emergency Repairs for County of San Diego
On a recent emergency road project for the County
of San Diego to replace a 20-foot-deep failed
42-inch storm drain between two residential
properties, we partnered with the contractor to
implement the construction risk register to develop
mitigation strategies to prevent undermining of the
soil adjacent to a home and pool. At each weekly
progress meeting, we used the risk register as a
tool to discuss the upcoming work, constructability
challenges, construction access, and contingency
planning. We were able to safely install the new
storm drain and sewer main, while also shaving
several weeks off the contract duration.
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Professional Services to Perform
As-Needed Professional Construction Management Services 4 • RFI Logs: Requests for Information (RFIs) are
logged systematically, allowing for efficient
tracking of submissions and responses. This
prevents delays by ensuring issues are addressed
promptly and adequately documented.
• Q-Sheets: Used for accurate tracking of quantities
and payments, these sheets ensure that project
progress and financial transactions are properly
recorded and reconciled.
• As-Built Logs: As-built logs capture changes to
the original design during construction, providing
an accurate record of project alterations. This
documentation is essential for final project
deliverables and future reference.
• Public Outreach Logs: Communications with the
public or local residents affected by the project are
recorded in these logs. This ensures consistent and
effective engagement with stakeholders, fostering
transparency and trust.
• Road Review/Site Investigation Reports:
Findings from road and site condition reviews
are documented, including action items and
recommendations. These reports are essential
for addressing site-specific challenges and
maintaining project compliance.
The RE Services document control process provides
a systematic approach to organizing and managing
project documentation. By maintaining centralized,
regularly updated logs, the process ensures that
all project records are accurate, accessible, and
effectively support project execution. This organized
methodology enhances accountability, promotes
efficiency, and supports successful project outcomes.
Change Controls
The RE Services change control process is designed
to effectively identify, evaluate, and manage project
changes to ensure minimal disruption and clear
communication with all stakeholders. This structured
approach ensures that changes are implemented
in compliance with contract terms and project
requirements while maintaining transparency and
accountability.
Identification of Change Orders
Change orders may arise due to unexpected site
conditions, design modifications, client requests,
regulatory updates, or unforeseen environmental
impacts. The process begins with the timely
identification and documentation of the change. This
involves gathering field notes, inspection reports,
client communication, and any other supporting
documentation to provide a clear rationale for the
proposed modification. Early identification minimizes
project delays and cost overruns.
Impact Assessment
Once a change is identified, RE Services conducts a
thorough assessment of its impact on the project. This
includes:
• Schedule Impact: Evaluating how the change will
affect the project timeline and work sequences,
including any delays or acceleration requirements.
• Budget Impact: Determining cost implications,
such as adjustments to unit prices, material costs,
labor expenses, or subcontractor fees.
• Scope Impact: Analyzing changes to the scope
of work to ensure other contract items remain
unaffected unless explicitly agreed upon.
• Risk Mitigation: Identifying potential risks, such as the need for additional inspections, new permits,
or complications, and developing strategies to
address these issues.
Preparation of Change Order Requests
A formal change order request is prepared to
document the details of the proposed change. This
includes:
• A clear description of the change, its scope, and
supporting documentation.
• A detailed cost estimate, including labor,
materials, equipment, and subcontractor/vendor
expenses.
• Revised or new plan sheets or drawings, if
applicable.
• Justification for the change, highlighting
its alignment with project goals or client
expectations.
• Adjustments to the project schedule, including
milestones and deadlines.
• Consideration of regulatory or safety implications.
Collaboration with the client and contractor ensures
mutual understanding of the change’s details and
addresses any questions before submission.
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Professional Services to Perform
As-Needed Professional Construction Management Services 5 Negotiation and Approval
The change order request is presented to the
contractor for review and approval. RE Services
facilitates negotiations to reach an agreement on
scope, costs, and schedule impacts. The basis of
payment—whether unit price, lump sum, or force
account—is clearly documented. Once all parties
agree, formal approval is obtained, and the terms
are documented with signatures.
Documentation and Record-Keeping
RE Services maintains meticulous records for each
change order. This includes the original request,
supporting documents, cost estimates, negotiation
details, client approvals, and payment records. A
centralized Change Control Order (CCO) log is updated
throughout the project to provide an accessible
and transparent audit trail. Approved changes are
also reflected in the project’s final documentation,
including as-built drawings, revised schedules, and
updated budgets.
Schedule Management
RE Services employs a comprehensive and systematic
approach to schedule management, ensuring project
timelines are met with precision and accountability. This process encompasses baseline reviews, regular updates,
short-term planning, recovery strategies, and diligent
documentation to maintain alignment with project
goals and contract requirements.
Baseline Schedule Review
The contractor’s baseline schedule is the foundation of effective project schedule management. RE Services
ensures it adheres to the project’s scope, milestones, and specifications by conducting a detailed review for:
• Completeness: Confirming all activities, durations,
and dependencies are included to provide a
holistic view of the project.
• Logic and Sequence: Ensuring proper sequencing
and logical flow of construction activities.
• Compliance: Verifying alignment with contract
requirements, including working hours, holidays,
milestones, and phasing.
• Utility and Permit Coordination: Special attention
is given to identifying required third party utility
coordination and hold points.
Feedback is provided to the contractor for revisions
if deficiencies are found, and the baseline schedule is approved once it meets all requirements.
Monthly Schedule Updates
To track progress and address potential issues, RE
Services prioritizes the review of monthly schedule
updates, or more frequent updates as specified. Each
update is reviewed for:
• Progress Accuracy: Verifying completed activities
and the remaining durations for accuracy.
• Changes: Identifying adjustments to the critical
path, logic, or milestones.
• Delays: Documenting delays and evaluating their
impact on the critical path and project completion
date.
Updated schedules are cross-referenced with the
baseline and as-built documentation to monitor trends,
deviations, and overall project alignment. Findings are communicated promptly to project stakeholders.
3-Week Lookahead Schedules
To support short-term planning, contractors submit
3-week lookahead schedules detailing upcoming
activities. RE Services reviews these schedules for:
• Detailed Work Plans: Ensuring they align with the
baseline schedule and current site conditions.
• Resource Planning: Verifying adequate allocation
of labor, equipment, and materials.
• Conflict Resolution: Identifying potential conflicts
or constraints and coordinating resolutions
proactively.
Within Original Task Order Budget and
Saved Time and Money for the City of
Chula Vista
Following the original markout on a major
pavement project rehabilitation project for the
City of Chula Vista, more than 2,150 patch repair
locations had severely faded or disappeared, and
the contractor was ready to mobilize. RE Services
located and remarked the patch repairs for 118
segments, while staying ahead of the contractor
and dig alert.
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Professional Services to Perform
As-Needed Professional Construction Management Services 6 Lookahead schedules are used to anticipate inspection staffing needs and adjust resources accordingly,
ensuring preparedness for upcoming project phases.
Recovery Schedules
In the event of delays, contractors must submit a
recovery schedule detailing strategies to regain
adherence to the project timeline. These schedules are
evaluated feasibility and alignment.
Once approved, RE Services monitors the
implementation of recovery schedules to track progress
and verify compliance with revised timelines.
Weekly Statement of Working Days (WSWD)
RE Services utilizes a standard Weekly Statement of
Working Days (WSWD) form to document progress. This
includes:
• Tracking working days, non-working days (e.g.,
weather or holidays), and any lack of work on
controlling activities.
• Documenting the current critical path.
• Providing weekly updates to the contractor and
filing the WSWD for record-keeping.
RE Services’ robust schedule management process
ensures project timelines are meticulously planned,
monitored, and adjusted as needed. By emphasizing
clear communication, proactive planning, and rigorous
documentation, the process minimizes delays, optimizes
resource allocation, and maintains project alignment
with contractual and stakeholder expectations.
Cost Management
RE Services employs a structured and meticulous
approach to cost management to ensure financial
accountability, accuracy, and transparency throughout
construction projects. This process encompasses
tracking contractor payments, monitoring financial
contingencies, and managing internal budgets to align
with project requirements and client expectations.
Quantity Tracking (Q-Sheets)
Accurate quantity tracking is essential for validating
contractor work and ensuring proper payment. RE
Services maintains detailed Q-sheets that include:
• Work Details: Documenting the date, location of
work, and relevant stationing.
• Backup Calculations: Including all necessary
calculations to verify quantities.
• Exhibits: Incorporating visual aids, such as maps
or diagrams, to support calculations and facilitate
understanding.
These records provide a transparent and auditable trail of completed work, supporting the integrity of payment
processes.
Monthly Invoice Review
To ensure contractor invoices align with project progress and contractual obligations, RE Services conducts
thorough monthly reviews. This includes:
• Verification: Reviewing contractor-submitted
invoices or progress pay requests and confirming
quantities with the project inspector. Daily
Agreed Upon Quantity forms are prepared by our
inspection team and signed off by the contractor
at the end of each shift to mitigate against
quantity discrepancies.
• Population of Payment Forms: Integrate bid items
into City progress payment request form and track
payments with accurate, validated data.
Delays Avoided for City of Carlsbad
Resurfacing Project
Vinay worked with the City of Carlsbad to reduce the
pavement resurfacing limits on El Camino Real, south
of HWY 78, so the project did not have to secure
permits with Caltrans, which could have delayed the
project four to six months.
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Professional Services to Perform
As-Needed Professional Construction Management Services 7 • Timely Approvals: Securing the necessary
approvals from project stakeholders to avoid
delays in contractor payments.
By maintaining a consistent review process, RE Services ensures fiscal accountability and fosters strong
contractor-client relationships.
Fiscal Accounting of Financial Contingency (FAFC)
Form
To provide the City with visibility into the financial health of the project, RE Services prepares an FAFC form for
each progress payment. This form:
• Tracks Construction Contingency: Monitors the
current contingency balance and records changes
resulting from project developments.
• Promotes Transparency: Keeps the City informed
about financial adjustments, enhancing decision-
making and budget oversight.
This proactive approach to contingency management
minimizes financial risks and supports effective resource allocation.
Managing Construction Management Task Order
Budget
In addition to managing contractor costs, RE Services
closely monitors internal construction management
budgets to maintain cost efficiency. This involves:
• Burn Rate Forecasting: Maintaining a burn rate
spreadsheet to project construction manager
and inspection hours based on the contractor’s
schedule.
• Monthly Reporting: Providing the City with
a detailed report on the task order budget
alongside each monthly invoice.
This ensures RE Services’ efforts remain aligned with the City’s financial constraints and project goals.
The RE Services cost management process is a
comprehensive framework designed to ensure accuracy,
accountability, and transparency in project finances.
By integrating detailed tracking, regular reviews, and
proactive reporting, the process supports effective
budget control, fosters trust with stakeholders, and
contributes to the successful delivery of construction
projects.
Quality Management
At RE Services, quality management (QA/QC) is a
structured and proactive process aimed at ensuring that all construction activities comply with safe practices, project plans, specifications, and the design intent.
This approach is guided by thorough documentation,
detailed inspection plans, robust material testing,
and effective communication with contractors. By
emphasizing proactive measures, RE Services minimizes
defects, streamlines workflows, and delivers projects that meet or exceed expectations.
Oversight of Construction Activities
RE Services oversees construction to ensure compliance
with project requirements, prioritizing safety and
quality. Our Construction Managers provide hands-on
management and deliver comprehensive Inspector
Work Plans for specific scopes of work, equipping
inspectors with all the tools and knowledge needed for
successful execution. We fully believe in the phrase “plan the work, and work the plan” to achieve desired project outcomes.
Development of Inspector Work Plans
Document Assembly: The process begins by collecting
all relevant project documents for the specific scope of work, ensuring they are up-to-date and approved:
• Approved Submittals: Latest materials and
equipment approvals.
• Plan Sheets: Construction drawings and site plans.
• Specifications: Applicable technical specifications.
• Special Provisions: Project-specific instructions or
conditions.
• Standard Drawings: General construction
guidance for similar work.
• Stitching Process: Documents are combined into a
cohesive, tailored package for each inspector.
Material Testing and Sampling
Quality management extends to the coordination
of material testing and sampling for all materials
permanently incorporated into the project. RE Services:
Reviews test results to ensure compliance with
contract specifications.
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Professional Services to Perform
As-Needed Professional Construction Management Services 8 Resolves technical issues with contractors, facilita ting design changes to accommodate field conditions.
Punch List Management
Punch lists are meticulously prepared and
managed throughout the project:
• Progressive Punch Lists: Developed as work
scopes are completed to avoid subcontractor
remobilization and reduce end-of-project
activities.
• Final Punch List: A comprehensive list is
pr epared at project closeout and shared with
the c ontractor for resolution. Final
inspec tions ensure all items are completed
t o the satisfaction of project stakeholders.
Benefits of the Process
The RE Services quality management process ensures:
• Thorough Preparation: Detailed work plans and
document assembly empower inspectors to
execute their tasks with confidence.
• Proactive Issue Resolution: Ongoing updates and
material testing allow for early identification and
resolution of issues.
• Efficient Closeout: Progressive punch list
management minimizes last-minute tasks and
streamlines project completion.
By prioritizing thorough documentation, active
oversight, and continuous communication in our QA/
QC processes, RE Services maintains high-quality
standards and ensures successful project delivery.
Stakeholder Management
Effective stakeholder management is a cornerstone
of successful project delivery at RE Services. The
team employs a structured approach to ensure clear
communication, transparency, and collaboration
among all stakeholders throughout the project lifecycle.
This process incorporates pre-construction planning,
consistent updates, and active public engagement.
Pre-Construction Meeting
RE Services initiates stakeholder coordination with a
comprehensive pre-construction meeting, attended by
the contractor, subcontractors, utility companies, City staff, and other key stakeholders. The agenda typically includes:
• City Requirements: Review project-specific
requirements, expectations, and standards.
• Contractor’s Schedule: Discuss the contractor’s
baseline schedule, milestones, and sequencing.
• Project Details: Highlight unique project
conditions, critical tasks, and stakeholder
responsibilities.
The primary goal of this meeting is to establish a shared understanding of project objectives and ensure all
stakeholders are aligned from the outset.
Weekly Progress Meetings
To maintain open lines of communication, RE Services
hosts weekly progress meetings to:
• Document Project Status: Provide updates on
work completed, schedule adherence, and any
ongoing challenges.
• Promote Transparency: Disseminate detailed
meeting minutes to all stakeholders to ensure
consistent information sharing.
This recurring interaction fosters a collaborative
environment, enabling the team to address issues
proactively.
City of Poway Commendation from their
Assistant Engineer
“It was a pleasure working with Vinay and the RE
Services team on the City of Poway maintenance
projects. Vinay, as the consultant Resident Engineer,
was instrumental in helping train and develop
me in key areas such as processing pay estimate
backup, inspection reporting, and other essential
deliverables. His proactive approach ensured that,
even as project challenges arose, we maintained
focus on quality and schedule. Despite being new
to the City of Poway’s processes, Vinay and his team
integrated seamlessly with myself and City inspection
staff, assuring the proper delivery of the citywide
slurry seal maintenance project. ” - Doug Nguyen
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As-Needed Professional Construction Management Services 9 Public Engagement and Outreach
RE Services actively manages public inquiries, requests, and complaints related to the project. The team
maintains a Public Outreach Log to track and resolve
these interactions, documenting:
• Contact information of the individual raising the
concern.
• Details of the inquiry or complaint.
• Status of the issue and steps taken for resolution.
This systematic approach ensures accountability and
enhances public trust in the project’s execution.
Weekly Status Reports
A key element of stakeholder communication is the
weekly status report. This document provides a detailed summary of project activities, challenges, and upcoming work. The report’s structure includes:
• Weekly Statement of Working Days (WSWD):
Clearly outline schedule progress, including non-
working days and critical path updates.
• Work Completed: Summarize significant
milestones, tasks, and activities completed in the
prior week.
• Look-Ahead Schedule: Preview upcoming tasks,
objectives, and potential impacts on stakeholders.
• Visuals: Incorporate thoughtfully selected
photographs, exhibits, or specification snapshots
to illustrate progress and provide context. Care
is taken to exclude visuals that inadvertently
showcase noncompliance, safety concerns, or
environmental issues.
Weekly reports are cross-referenced with Inspection
Daily Reports to maintain consistency and accuracy.
Key Benefits of the Process
The RE Services stakeholder management process
ensures:
• Proactive engagement with all project
participants.
• Transparent communication, fostering trust and
collaboration.
• Comprehensive documentation for informed
decision-making.
• Timely resolution of public and stakeholder
concerns.
Project Closeout
The project closeout process at RE Services is a
structured and comprehensive approach designed
to ensure that all contractual obligations, financial
settlements, and administrative tasks are thoroughly
completed. This process not only finalizes the project but also provides valuable insights for future improvements in construction management practices.
Verification of Work Completion
RE Services conducts a detailed review to confirm that all contractual work is completed, including:
• Punch List Completion: Verifying that all items on
the project punch list have been addressed to the
satisfaction of the client and stakeholders.
• Financial Reconciliation: Ensuring all project
payments to the contractor have been made and
claims, if any, are fully resolved.
• Releases and Documentation: Obtaining all
required releases, including lien waivers and other
legal or financial documentation.
This step ensures that the project has met its contractual and quality obligations.
Notice of Acceptance and Notice of Completion
To formally conclude the project, RE Services prepares
the necessary documentation for department approvals,
including:
• Notice of Acceptance: Confirming that the client
has officially accepted the completed project.
• Notice of Completion: Preparing and submitting
this document to appropriate departments to
close out the project officially.
• Retention Verification: Ensuring the retention
amount stated in the final payment aligns with the
actual funds retained during the project.
These formalities are critical for legal compliance and final financial closure.
Final Construction Report (FCR) and Debrief
RE Services prepares a detailed Final Construction
Report (FCR) to document key aspects of the project,
including:
• Project Details: Summarizing cost, schedule, and
quality metrics.
• Change Orders: Describing approved change
orders, their causes, and strategies for mitigating
similar changes in future projects.
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As-Needed Professional Construction Management Services 10 • Performance Review: Highlighting project
successes and failures, along with opportunities to
enhance future contract plans and specifications.
The FCR serves as a comprehensive record of the project and a tool for continuous improvement in construction
management practices.
The RE Services project closeout process is designed
to deliver a seamless transition from construction to
project completion. By combining rigorous verification, thorough documentation, and collaborative feedback,
this process ensures that all project requirements are
fulfilled, lessons are learned, and stakeholders are left satisfied with the outcome.
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11 RE Services is excited to work for the City of Vista The RE Services Team consists of Vinay Reddy, Eric
Tallarita, and Chrestina Mansoor as the key personnel
for our pursuit of the City of Vista’s As-Needed
Construction Management contract.
Vinay brings a wealth of experience in delivering
pavement rehabilitation and slurry seal projects for
local cities, with a strong track record of managing
large-scale projects like the Midcoast and North Coast
Corridor Programs.
Eric Tallarita has successfully delivered back-to-back
pavement rehabilitation projects for the City of
Encinitas, as well as the largest emergency project in
the County of San Diego’s history. With over 10 years
of experience working directly for Departments of
Transportation, Eric is an expert in managing complex,
high-profile projects.
Chrestina Mansoor, with 4 years of direct experience
working for a large local agency, is known for her
unmatched attention to detail in document controls,
change controls, project correspondence, and contract
administration. Her expertise spans ADA and mobility
projects, and she excels in inspection oversight.
The great work of Vinay, Eric, and Chrestina has resulted in award-winning projects and recurring business for all of their municipal clients, demonstrating their ability to consistently deliver high-quality, value-driven services.
Together, this team brings an exceptional depth of
knowledge, experience, and commitment to ensuring
the success of the City of Vista’s CIP projects.
Project Team and Organization Chart3
Primary Contact/
Overall
Project Manager/
Officer to Sign on
Behalf of Firm
Vinay Reddy
510.409.2640
[email protected]
Vinay Reddy, QSD*
Project Manager
City of Vista
As-Needed Services PM
Eric Tallarita, PE, CCM*
Construction Manager
Chrestina Mansoor, EIT, QSP*
Construction Manager
Nick Moss, PE, QSD**
Principal-in-Charge
As-Needed Support Services
Amy Comte, ToR, Stormwater Specialist
Renata Escalante, Labor Compliance
Manager
Julio Reyes, PE** Technical Advisor
Alex Medina, Field Inspector
Jose Meza, Field Inspector
Eric Tallarita, Certified Drone Pilot
*Key Personnel
**FREE Value-Add Services
”I first came across RE Services through their SOQ
which stood out for its thoughtful approach and
innovative project delivery methods. Now that the
project is nearing completion, I’ve been impressed
with Vinay and his team. They stayed true to their
commitments/took ownership of every aspect,
from providing detailed payment documentation
to ensuring top-quality work and managing
public outreach. Vinay also expertly navigated
challenges such as project overruns and differing
site conditions - issues we’ve struggled with in
the past. Any city in the region would beneft from
having RE Services on their team. ” - Alex Ubaldo, PE
- Principal Civil Engineer, City of Poway
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Professional Services to Perform
As-Needed Professional Construction Management Services 12 Eric Tallarita PE,
CCM
Construction Manager
Eric Tallarita brings over 10
years of experience working for large DOTs, with
extensive expertise in performing constructability
reviews, value engineering, and program continuous
improvement. With RE Services, he leverages his
agency experience while overseeing all of our
municipal clients, and focuses on streamlining
and standardizing our processes and deliverables
to maintain the RE Services quality differentiator,
resulting in multiple award-winning projects.
Key Personnel
Vinay Reddy PE, QSD
Project Manager
Vinay Reddy is an accomplished Construction Manager with award-winning expertise in managing complex public works projects, including sewer infrastructure improvements and asphalt concrete operations. His diverse project portfolio includes work for clients such as the County of San Diego (CoSD), the cities of Poway, Chula Vista, Carlsbad, and Encinitas, as well as large agencies such as SANDAG, and Caltrans. Vinay has extensive experience overseeing sewer main installations, including his role on the Caltrans North Coast Corridor Program, where he successfully managed the installation of critical sewer infrastructure as part of a major regional improvement effort. His work on large-scale sewer projects demonstrates his ability to handle technically challenging scopes while ensuring compliance with the contract requirements.
Vinay’s expertise also extends to pavement rehabilitation projects, such as overlays, inlays, slurries, and digouts. His ability to manage constructability reviews, subgrade preparation, and change controls highlights his technical proficiency and attention to detail. Vinay’s strong working relationships with public works contractors, including those specializing in sewer and pavement work, further enhance his ability to deliver high-quality results on time and within budget.
Chrestina Man-soor EIT, QSD
Construction Manager
Chrestina Mansoor, a rising
star in the industry, is known for her exceptional
attention to detail, ensuring excellence in
document control, change management, project
correspondence, and overall contract administration.
With four years of experience working directly for an
agency, she has developed a deep understanding
of owner pain points, valuable lessons learned, and
effective solutions. Chrestina has already built a
reputation of a problem solver with many of our
clients.
RE Services is well prepared to fulfilly the City of Vista’s As-Needed Professional Construction Management Services.
Our team brings decades of experience in civil construction management, roadway and structural inspections, and utility coordination. With a history of successfully delivering CIP across San Diego County and other municipalities, we are confident in our ability to meet the city’s needs. Our team structure is designed to ensure seamless project delivery, oversight, and QC at all levels. Below is an outline of our management and field team:
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13 City of Encinitas - 2 projects total
References4
Contact Title Phone Email
Leia Cabrera, PE Senior Engineer 858-349-2296 [email protected] City of Chula Vista - 2 projects total
Contact Title Phone Email
Nicola Kavanagh, PE Principal Civil
Engineer
858-395-4615 [email protected]
County of San Diego - 10 projects total
Contact Title Phone Email
George Freiha, PE Senior Engineer 858-694-3105 [email protected] City of Poway - 2 projects total
Contact Title Phone Email
Alex Ubaldo, PE Principal Civil
Engineer
858-668-4602 [email protected]
SANDAG - 2 projects total2 projects total
Contact Title Phone Email
Omar Atayee, PE Principal Design
Engineer
619-595-5319 [email protected]
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14 Experience5
RE Services provided full construction management services. Work involved pavement maintenance and rehabilitation on 45 road segments and included asphalt overlays, slurry seals, surface and full-depth repairs, crack sealing, milling asphalt pavements, removal and replacement of concrete ramps, reconstruction of traffic detector loops, removal and replacement of pavement striping and markings, adjustment of manholes and valves, concrete gutter repair, AC berm installation, and other related work.
RE Services provided the Construction Manager, two Project Inspectors, and complete contract administration. Daily duties included inspecting field work; hosting weekly meetings; reviewing submittals, RFIs, weekly construction progress reports, weekly statement of working days, and change orders; non-conformance correspondence; processing monthly progress estimates; coordinating field issues; providingdispute backup and recommending resolutions; performing employee interviews for labor compliance; and redlining construction changes and incorporating them into as-builts for the project file.
Maintaining Contractor Accountability
Challenge: Low-bid Contractor disregarded working hours/submittal protocol and often disputed item quantities/contract time.
Solution: RE Services was a partner to the City. Thorough research of bid documents, written email correspondence, detailed daily reporting, and exceptionally organized document controls were used to administrate/enforce the contract.
Benefit: By enforcing the contract, the CM team set a new standard of quality expectation for future City of Encinitas pavement rehab projects.
Key Personnel: Vinay Reddy (PIC) and Eric Tallarita (Construction Manager) Reference: Leia Cabrera, PE, Senior Engineer, 858-349-2296, [email protected] Citywide Street Overlay and Slurry Seal Project
(CS23A), FY 22-23
City of Encinitas, Encinitas, CA
Total Project Value: $3.1M
Duration: 10/2023 to 01/2024
This project involved the installation of 235 LF of sanitary sewer mainline and included QA testing to ensure compliance with Caltrans and industry standards, such as:
• Mandrel Testing: Conducted to verify that the newly installed flexible sewer pipes met deflection requirements and maintained proper alignment and structural integrity. • Spark Testing: Used to confirm the continuity and integrity of protective coatings, ensuring long-term resistance to corrosion and environmental factors. • Low-Pressure Air Testing: Performed to identify potential leaks in the sewer mainline, ensuring watertight connections and system reliability
• Compaction Testing: Verified proper backfill compaction around the sewer mainline to prevent settlement and maintain pipeline stability.
• CCTV Inspection: A post-installation review using closed-circuit television to detect any defects, misalignments, or debris inside the pipeline.
Relationships with Local Utilities
Challenge: Down guy foundations and utilities including SEJPA sewer, City of Escondido Sewer, and SDG&E threatened to impede roadway widening work for the new Class II bikeway.
Solution: Worked with contractor, utility owners, and Caltrans Utilities, Design, and Survey to identify utilities with longest lead times, prioritizing their needs to fast track the process and reduce the overall construction duration.
Benefit: Proven results and strong working relationship with local third-party utility companies to resolve conflicts.
Key Personnel:
Vinay Reddy (Lead Inspector
Reference: Steve McMillan, PE, Senior Engineer, 858-688-1435, [email protected] North Coast - Segments 1/1B
Caltrans, Encinitas, CA
Total Project Value: $260M
Duration: 04/2021 to 07/2022
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Professional Services to Perform
As-Needed Professional Construction Management Services 15 This resurfacing project consisted of asphalt concrete resurfacing of approximately 30.57 centerline miles. The project also included pavement repair, roadway preparation, traffic striping and delineation, and the addition of traffic signal video detection at specified traffic intersections. The improvements were made in the cities of Lakeside, Alpine, Crest, Pine Valley, Campo, and Jacumba. RE Services provided Lead Asphalt Inspector services to the County of San Diego on their maintenance roadway improvements. The project featured production 2” asphalt milling and inlay on roads with a PCI of < 67. Methods of subgrade treatment varied within the project, with the typical treatment being 4” dig outs in predetermined distressed areas.
RE Services’ lead inspector performed “road reviews, ” or preparatory site assessments of the existing pavement condition. Part of the deliverables for this task included inspector diaries, daily quantity sheets, employee interviews for labor compliance, reviewing and processing RFIs, Submittals, and Change Orders.
Road Reviews for Existing Conditions
Challenge: The distance between road segments and sheer volume of lane miles made documenting existing conditions difficult.
Solution: Using a GoPro, we drove each road segment during preconstruction, capturing every inch of each road segment from limit to limit.
Benefit: In the event of a dispute, the CM team provided a freeze-frame image of the existing condition prior to construction. This evidence eliminated many contractor claims of existing damage, and validated striping, loops, and thermoplastic marking locations.
Key Personnel: Vinay Reddy (Lead Inspector)
Reference: George Freiha, PE, Senior Engineer, 858-694-3105, [email protected] Asphalt Concrete Overlay - East, FY 19-20
County of San Diego, Lakeside, Alpine, Crest,
Pine Valley, Campo, and Jacumba, CA
Total Project Value: $8.57M
Duration: 11/2020 to 05/2021
In January 2024, following an extended rainy season, two large sinkholes formed due to the failure of a 42” corrugated metal pipe (CMP) storm drain, threatening the safety and structural integrity of two adjacent residential properties on a cul de sac in La Mesa. This emergency project was implemented under a Design-Build contract, with compensation provided on a force account basis, to provide a permanent repair. Eric performed all key project tasks, including damage assessment, site stabilization, site investigations, design scoping, constructability review, scheduling, construction inspection, and contract administration.The project scope included clearing and grubbing the heavily vegetated area; installation of temporary bypass systems for both storm drain/sewer systems; construction of an 18-soldier beam and lagging shoring system to facilitate the storm drain installation; deep excavation to replace a 42” storm drain and several storm drain maintenance structures, as well as to replace a 8” sewer main and related sewer structures; mill and asphalt concrete inlay of the cul-de-sac; and complete site restoration (including fences, irrigation, shrubs, trees, sod, hydroseeding, and other incidentals). Eric partnered with the contractor/county stakeholders to solve countless design/constructability issues, often predicting and mitigating issues well in advance, to successfully deliver the largest and most complex Emergency Project in county history.
Managing Risk Leads to Project Success
Challenge: On a recent emergency project for the County of San Diego to replace a 20-foot-deep failed 42-inch storm drain between two residential properties.
Solution: Partnered with contractor to implement a construction risk register to prevent undermining of the soil adjacent to a home/pool. Risk register included the upcoming work, constructability challenges, construction access, and contingency planning.
Benefit: Safely installed new storm drain and sewer main, while also shaving several weeks from the expected contract duration.
Key Personnel:
Eric Tallarita (Resident Engineer)
Reference: James Bleecker, PE, Project Manager, 858-466-9035, [email protected] Edgewood Court Emergency Construction,
County of San Diego, La Mesa, CA
Total Project Value: $3.1M
Duration: 01/2024 to 12/2024
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Firm
Reddy Engineering
Services
Position in Firm
Founder/Owner/
Principal
Education & Training
B.S., Civil Engineering,
University of California
at Davis (2008)
License & Certifications
Civil Engineer, CA,
#86996
Qualified SWPPP
Developer, CA, #86996
Awards
2019 CMAA San
Diego Construction
Management Project
of the Year award in the
Transportation (> $15
mil) category
2020 ASCE San
Diego Construction
Management Project of
the Year award
2021 APWA San Diego
Honor Award in the
Transportation category
Vinay Reddy is a knowledgeable construction professional specializing in design and construction phases of contract delivery.
Related Project Experience
SANDAG - City of San Diego, On-Call Construction Management Services – Pershing Bikeway Project, San Diego, CA.
Resident Engineer – Vinay oversaw contract administration and field inspections for the 2.3-mile Class IV bikeway realignment through historic Balboa Park. Key project elements included a prefabricated bike bridge, two traffic circles, 30,000 LF of curb and gutter, 32 ADA compliant curb ramps, 60,000 SF of sidewalks, 5,500 TN of asphalt, and 5,000 LF of RCP storm drain improvements. Vinay expertly managed the wet utility installation, coordinating construction changes with the City of San Diego’s Development Services Department, and ensuring compliance with the City’s Whitebook standards.
City of Encinitas-FY 2022-2023 Pavement Rehabilitation Overlay and Slurry Seal Project, Encinitas, CA. Principal-in-Charge – This $3.4M project consisted of asphalt overlays, removal and replacement of concrete ramp structures, reconstruction of traffic detector loops, removal and replacement of pavement striping and markings, adjustment of manholes and valves, concrete gutter repair, and other related work as required. Vinay monitored and mentored project staff, reviewed project document controls, reviewed pay estimates, monitored construction meetings, task order management including tracking burn rate and communication with the City’s Senior Engineer, assisting with claims avoidance and mitigation concerns.
City of Chula Vista - Construction Management Services, RMRA Major Pavement Rehabiliation FY19-20,, Chula Vista, CA. Resident Engineer – This $4.5 million project consists of maintaining 130 City road segments. Vinay conducted a constructability review with detailed quantity takeoffs to ensure the engineer’s estimate was accurate and complete; led a preconstruction meeting for all stakeholders; was the sole point-of-contact for all project communications and resident inquiries regarding the project; identified and reported potential issues; provided and managed requests for information; managed progress payments; executed field orders and received authorization from the City; managed project closeout; storm water management; and managing County and CM staff to inspect the project. Engineer, assisting with claims avoidance and mitigation concerns.
County of San Diego On-Call Construction Management Services, Dehesa Road Improvements Project, El Cajon, CA. Resident Engineer – Roadway widening and traffic signal enhancement project. Vinay’s responsibilities included hosting weekly construction meetings, performing cost controls including balancing project contingency and processing contract change orders, coordinating with third-party utility agencies including SDG&E, the water authority, and claims resolution. The Project received the 2020 ASCE Construction Management Project of the Year award.
Vinay Reddy PE, QSD
Project Manager
Years Exp.
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Firm
Reddy Engineering
Services
Position in Firm
Principal Engineer -
Structures
Education & Training
B.S., Civil Engineering,
Manhattan College,
Riverdale, NY (2009)
Masters, Business
Administration, University
of Massachusetts,
Amherst, MA (2014)
License & Certifications
Civil Engineer in CT,
No. 0032660
Civil Engineer in FL,
No. 79424
Certified Construction
Manager (CCM),
No. 14837
OSHA 30
Qualified Compliance
Inspector of Stormwater
Traffic Control Supervisor
NETTCP Quality
Assurance Technologist
NETTCP Hot Mix Asphalt
Inspector
ACI Concrete Field
Testing Technician -
Grade 1
Eric has over a decade of experience delivering the entire life cycle of engineering projects. As a professional engineer and certified construction manager, he has honed his skills through direct agency employment, including a significant project management role at the Connecticut Department of Transportation (ConnDOT). There, he led the Quality Assurance Unit, overseeing a team of 12 engineers, which provided him with a deep understanding of the challenges faced by municipal agencies like the City of Vista.
Related Project Experience
City of Encinitas - Asphalt Concrete Pavement Rehabilitation Project (CS23A), Encinitas, CA. Construction Manager – In his role as Construction Manager for the City’s $3.4 million Asphalt Concrete Pavement Rehabilitation Project, Eric ensured proper communication and public outreach to keep all stakeholders informed of work progress. He maintained meticulous project files, monitored task order personnel, and reviewed contractor submittals, RFIs, construction schedules, and successfully defended the City against contractor claims. Eric also prepared change orders, field orders, Independent Cost Estimates, and weekly contract status reports, provided prompt payment of monthly contract quantity estimates, scheduled sampling and testing of materials, and obtained all required documentation. His responsibilities included monitoring and enforcing labor compliance, ensuring the project was completed to the highest standards. This work helped earn RE Services the recurring construction management task for the City’s annual pavement rehabilitation for the next 6 years.
County of San Diego - On-Call CM Services, Emergency Construction Services at Edgewood Ct, La Mesa, CA. Resident Engineer – In January 2024, following an extended rainy season, two large sinkholes formed due to the failure of a 42” corrugated metal pipe (CMP) storm drain, threatening the safety and structural integrity of two adjacent residential properties on a cul de sac in La Mesa. This emergency project was implemented under a design-build contract, with compensation provided on a force account basis, to provide a permanent repair. Eric performed all key project tasks, including damage assessment, site stabilization, site investigations, design scoping, constructability review, scheduling, construction inspection, and contract administration.
The project scope included clearing and grubbing the heavily vegetated area; installation of temporary bypass systems for both storm drain and sewer systems; construction of an 18-soldier beam and lagging shoring system to facilitate the storm drain installation; deep excavation to replace a 42” storm drain and several storm drain maintenance structures, as well as to replace a 8” sewer main and related sewer structures; mill and asphalt concrete inlay of the cul-de-sac; and complete site restoration.
Eric partnered with the contractor and County stakeholders to solve countless design and constructability issues, often predicting and mitigating issues in advance, to successfully deliver the largest ($3.1 million) and most complex emergency project in the County’s history.
Eric Tallarita PE, CCM
Construction Manager
Years Exp.
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Massachusetts Department of Transportation - Roosevelt Avenue Bridge Replacements over Conrail Spur and Main Line, Springfield, MA. Resident Engineer/Structures Representative – This $12 million project involved the replacement of two bridges, and Eric’s duties included processing biweekly contract quantity estimates, calculating financial projections, reviewing and commenting on shop drawings and procedure submittals, managing the inspection team, and preparing change orders and extra work orders. He ensured all required material documentation was obtained and maintained clear communication with all project stakeholders.
ConnDOT - Constructability and Specification Reviews, Newington, CT. Transportation Supervising Engineer/ Project Manager – Eric managed and performed constructability plan and specification reviews during the design phase, with his team completing over 150 reviews in 2018 alone. He administered the State Value Engineering Program, which earned the prestigious 2018 “Gordon Frank Award” for Outstanding Accomplishment in Government. Eric also supervised the project closeout process for approximately 70 construction contracts annually, tracking performance metrics and conducting internal final audits and record examinations. As a Subject Matter Expert on accelerated bridge construction, he provided training and support in the planning, design, and construction phases, and led the implementation of Contractor Quality Control specifications.
Eric’s involvement in various committees at ConnDOT further showcases his leadership and expertise. He contributed to the Standard Specification Committee for over three years, participated in the Construction Manual Committee, and led the Lessons Learned, Best Practices Team as part of ConnDOT’s continuous improvement process. Additionally, he served on the Research Liaison Committee, where he researched and made recommendations for ConnDOT’s Qualified Product List, and was a member of the Unmanned Aerial System (UAS) Committee, holding a license as a drone pilot.
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Chrestina has contributed significantly to team projects working closely with resident engineers, inspectors, contractors, design engineers, traffic engineers, as well as various other stakeholders. She has served as a resident engineer as well as an office engineer. Throughout her time at the County of San Diego, she was recognized for her collaborative efforts and achievements through multiple departmental Outstanding Teamwork Awards. She has excellent communication skills and a tenacious work ethic. She is proficient in MS Office, Primavera, SharpeSoft, ArcGIS, CMIS, Bluebeam, and Adobe Acrobat, and she has experience with Caltrans Standard Plans and Specifications, Caltrans Construction Manual, San Diego Regional Standard Drawings, County of San Diego Public Road Standards, and County of San Diego Design Standards. She completed the Resident Engineer Academy in 2021. Chrestina is a detail-oriented fast learner which allows her to be a flexible team player.
Related Project Experience
City of Encinitas–FY 2023-2024 Pavement Rehabilitation Project, Encinitas.
Office Engineer/Assistant RE– Chrestina’s duties include performing field inspections and writing daily reports, leading meetings and preparing meeting agenda and minutes, communicating with stakeholders and maintaining project correspondence, tracking contract time and issuing Weekly Statement of Working Days (WSWD), tracking and documenting daily agreed upon quantities and maintaining as-builts, preparing quantity sheets and monthly pay estimates, tracking extra work at force account and reviewing extra work bills. Chrestina is also responsible for preparing field orders and contract change orders as well as tracking project contingency, logging and tracking contract changes, logging, reviewing, and responding to contractor’s Requests for Information (RFI’s). she also prepares project exhibits using GoogleEarth to aid in communicating changes and work progress.
County of San Diego– Various Capital Improvement Projects, San Diego, CA.
Office Engineer – Chrestina tracked and processed all active construction projects’ pay estimates and reviewed quantity sheets for quality control on a monthly basis for an average of twenty (20) projects. She reviewed tentative agreement forms and certified payrolls, prepared extra work bills, and reviewed Contract Change Orders (CCOs). In addition, she provided timely responses to claims and Public Records Act (PRA) requests. Chrestina coordinated as-builts documentation and monitored project closeout and archiving, being especially familiar with the Caltrans 63-Category filing system. She managed all construction project records which were contained in approximately 700 boxes offsite and tracked destruction of records when due according to the appropriate retention policy.
She conducted the monthly construction contracts status update meeting as well as provided quarterly tracking data on all asset improvements and construction costs. She aided project managers in developing the CIP 5-year plan, in addition to performing annual fiscal year reporting. She also prepared the annual Jurisdictional Runoff Management Report (JRMP) summarizing all stormwater compliance reports and expenditures for all construction projects completed and active in a fiscal year.
Chrestina Mansoor EIT, QSD
Construction Manager
Firm
Reddy Engineering
Services
Position in Firm
Office Engineer/
Assistant RE
Education & Training
B.S., Civil Engineering
and Political Science,
San Diego State
University (2020)
License & Certifications
EIT #171180
QSP #29069
CESSWI, CA #11230
Years Exp.
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County of San Diego –Ammunition Road and West Alvarado Road Sidewalk Improvement, Fallbrook, CA.
Resident Engineer – Chrestina performed field inspections, helped the contractor to correct stormwater pollution prevention deficiencies, and responded to outstanding Requests for Information (RFIs). In addition, she established communication with various stakeholders and collaborated with the contractor to address outstanding issues as well as issued payment for extra work by preparing Contract Change Orders (CCOs) and Field Orders (FOs). She tracked time and contingency and worked closely with the contractor to complete the project in a timely manner.
County of San Diego – West Aviation Road and Lakeshore Road Sidwalk Improvements, Fallbrook and Lakeside, CA. Resident Engineer – Chrestina performed field inspections, conducted weekly construction meetings, and negotiated several change orders due to the design changes that arose throughout the project. She reviewed submittals, tracked and issued Weekly Statement of Working Days (WSWD), prepared quantity sheets and monthly pay estimates. She responded to contractor’s Requests for Information (RFI’s), and she tracked contract changes, prepared field orders and contract change orders.
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ANY PROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED?
INSR ADDL SUBR
LTR INSD WVD
PRODUCER CONTACT
NAME:
FAXPHONE
(A/C, No):(A/C, No, Ext):
E-MAIL
ADDRESS:
INSURER A :
INSURED INSURER B :
INSURER C :
INSURER D :
INSURER E :
INSURER F :
POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY) (MM/DD/YYYY)
AUTOMOBILE LIABILITY
UMBRELLA LIAB
EXCESS LIAB
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
AUTHORIZED REPRESENTATIVE
EACH OCCURRENCE $
DAMAGE TO RENTEDCLAIMS-MADE OCCUR $PREMISES (Ea occurrence) MED EXP (Any one person) $
PERSONAL & ADV INJURY $
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $
PRO-POLICY LOC PRODUCTS - COMP/OP AGGJECT
OTHER: $
COMBINED SINGLE LIMIT
$(Ea accident)
ANY AUTO BODILY INJURY (Per person) $
OWNED SCHEDULED
BODILY INJURY (Per accident) $AUTOS ONLY AUTOS
HIRED NON-OWNED PROPERTY DAMAGE
$AUTOS ONLY AUTOS ONLY (Per accident)
$
OCCUR EACH OCCURRENCE
CLAIMS-MADE AGGREGATE $
DED RETENTION $
PER OTH-
STATUTE ER
E.L. EACH ACCIDENT
E.L. DISEASE - EA EMPLOYEE $
If yes, describe under
E.L. DISEASE - POLICY LIMITDESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGE NAIC #
COMMERCIAL GENERAL LIABILITY
Y / N
N / A
(Mandatory in NH)
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
CERTIFICATE HOLDER CANCELLATION
© 1988-2015 ACORD CORPORATION. All rights reserved.ACORD 25 (2016/03)
CERTIFICATE OF LIABILITY INSURANCE
DATE (MM/DD/YYYY)
$
$
$
$
$
The ACORD name and logo are registered marks of ACORD
1/3/2025
(858) 200-3373 (858) 200-3374
13056
Reddy Engineering Services, Inc.
3160 Camino del Rio S, Ste 103
San Diego, CA 92108-3833
11770
A 2,000,000
X X PSB0008462 8/22/2024 8/22/2025 1,000,000
10,000
4,000,000
4,000,000
1,000,000B
986867303 9/20/2024 3/20/2025
3,000,000A
PSE0004204 8/22/2024 8/22/2025 3,000,000
A
X PSW0004711 8/22/2024 8/22/2025 1,000,000
1,000,000
1,000,000
C Professional & 13OH0691421-24 10/10/2024 Per Occurrence 2,000,000 C Pollution Liability 13OH0691421-24 10/10/2024 4/10/2026 Aggregate 4,000,000 Professional & Pollution Liability - $10,000 deductible applies. Retroactive date: 8/22/2019.
Excess Liability policy follows the General Liability, Auto Liability & Employers Liability.
RE: Insured's operations performed under written contract.
The City of Vista, its officers, officials, employees, and volunteers are included as additional insured with respects to General Liability per attached. General Liability and Workers' Compensation Waiver of Subrogation apply.
City of Vista
a chartered municipal corporation
200 Civic Center Drive
Vista, CA 92084
REDDENG-01 FAUMI1
Assured Partners of CA Insurance Services, LLC dba: Wateridge Insurance Services
9655 Granite Ridge Drive, Ste 450
San Diego, CA 92123
Miriam Fausto
[email protected]
RLI Insurance Company
United Financial Casualty Co.
The Pacific Insurance Company, Limited
4/10/2026
X
X
X X
X
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Policy Number: RLI Insurance Company
PPB 316 11 13 Page 1 of 7
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
RLIPack® FOR DESIGN PROFESSIONALS
LIABILITY ENHANCEMENT
SCHEDULE OF COVERAGES ADDRESSED BY THIS ENDORSEMENT
A. First Aid And Good Samaritan Services
B. Supplementary Payments
C. Reasonable Force – Bodily Injury Or Property Damage
D. Non-Owned Watercraft
E. Canoes Or Rowboats
F. Damage To Premises Rented To You
G. Aircraft Chartered With Crew
H. Electronic Data Liability
I. Who Is An Insured – Newly Acquired Or Formed Organizations J. Who Is An Insured – Unnamed Partnership Or Joint Venture K. Additional Insured – Owner, Manager Or Lessor Of Premises Or Leased Equipment L. Additional Insured – State Or Political Subdivisions – Permits Related To Premises Or Operations M. General Aggregate Limit – Per Project Or Per Location N. Knowledge And Notice Of Occurrence Or Offense
O. Amended Bodily Injury Definition
P. Amended Insured Contract Definition – Construction Or Demolition Operations Within 50’ Of Railroad Q. Amended Personal And Advertising Injury Definition – Electronic Material R. Unintentional Omission
S. Waiver Of Transfer Of Rights Of Recovery Against Others To Us
PSB0008462
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PPB 316 11 13 Page 2 of 7
This endorsement modifies insurance provided under the following:
BUSINESSOWNERS COVERAGE FORM – SECTION II – LIABILITY AND SECTION III AS IT PERTAINS TO LIABILITY ONLY
A. First Aid And Good Samaritan Services
1. The following is added to Section II A.1.
Business Liability Coverages
We will pay those sums that the insured
becomes legally obligated to pay as damages
because of “bodily injury” arising out of either the
rendering of or failure to render, “First Aid” or
“Good Samaritan Services” to any person. For
the purposes of this coverage grant, “First Aid”
or “Good Samaritan Services” will be deemed to
meet the definition of “occurrence”. For the
purposes of determining the applicable limits of
insurance, any act or omission together with all
related acts or omissions in the rendering of
“First Aid” or “Good Samaritan Services” to any
one person will be deemed one “occurrence”.
a. “First Aid” means initial care for medical
attention immediately following a “bodily
injury”.
b. “Good Samaritan Services” means medical
attention provided in an emergency and for
which no remuneration is demanded or
received.
2. The insurance provided by this provision shall
be excess over any valid and collectible other
insurance available to any insured whether
primary, excess, contingent or any other basis,
except for insurance purchased specifically by
you to apply in excess of the limits of Insurance
shown in the declarations for Business Liability.
B. Supplementary Payments
Section II A.1.f. Coverage Extension –
Supplementary Payments Paragraphs 1.(b) and
1.(d) are deleted and replaced with the following:
(b) Up to $2,500 for the cost of bail bonds required
because of accidents or traffic violations arising
out of any vehicle to which Business Liability
Coverage for “bodily injury” applies. We do not
have to furnish these bonds.
(d) All reasonable expenses incurred by the insured
at our request to assist in the investigation or
defense of the claim or “suit”, including actual
loss of earnings up to $500 a day because of
time off work.
C. Reasonable Force – Bodily Injury Or Property
Damage
Section II B.1.a. Exclusions , Expected Or
Intended Injury , is deleted and replaced by the
following:
a. Expected or Intended Injury
“Bodily Injury” or “property damage” ex-
pected or intended from the standpoint of
the insured. This exclusion does not apply to
“bodily injury” or “property damage” resulting
from the use of reasonable force to protect
persons or property.
D. Non-Owned Watercraft
1. Section II B.1.g. Exclusions, Aircraft, Auto Or
Watercraft Subparagraph (2) is deleted and
replaced by the following:
(2) A watercraft you do not own that is:
(a) Up to seventy-five (75) feet long; and
(b) Not being used to carry persons or
property for a charge;
2. Only as respects to the insurance provided by
this provision C. Who Is An Insured is
amended to include as an insured any person
who, with your express consent uses the
watercraft.
3. The insurance provided by this provision shall
be excess over any valid and collectible other
insurance available to the insured, whether
primary, excess, contingent or on any other
basis, except for the insurance purchased
specifically by you to apply in excess of the
Limits of Insurance shown in the declarations for
this Coverage Part.
E. Canoes Or Rowboats
The following is added to the exceptions contained
in Section II B.1.g. Exclusions , Aircraft, Auto Or
Watercraft:
(6) Any non-motorized canoe or rowboat owned by
the insured. Only as respects to the insurance
provided by this provision C. Who Is An
Insured is amended to include as an insured
any person who, with your express consent,
uses any such canoe or rowboat.
F. Damage to Premises Rented to You
1. The last paragraph of Section II B.1. Ex-
clusions – Applicable To Business Liability
Coverage is deleted and replaced by the
following:
Exclusions c., d., e., f., g., h., i., k., l., m., n. and o. in SECTION II – LIABILITY do not apply to
damage by water, fire, explosion, lightning, or
sm
oke resulting from fire to premises while
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PPB 316 11 13 Page 3 of 7
rented to you, or temporarily occupied by you
with permission by the owner. A separate
Damage To Premises Rented To You Limit of
Insurance applies to this coverage as described
in paragraph D. Liability And Medical
Expenses Limits of Insurance in SECTION II –
LIABILITY.
2. Section II F.9.a. Liability And Medical
Expenses Definitions , is deleted and replaced
by the following:
a. A contract for a lease of premises. However,
that portion of the contract for a lease of
premises that indemnifies any person or
organization for damage by water, fire,
explosion, lightning, or smoke resulting from
fire to premises while rented to you or
temporarily occupied by you with permission
of the owner is not an “insured contract”;
3. This provision does not apply if coverage for
Damage To Premises Rented To You is ex-
cluded by another endorsement to this policy.
G. Aircraft Chartered With Crew
1. The following is added to the exceptions
contained in Section II B.1.g . Exclusions,
Aircraft, Auto or Watercraft:
(6) Any non-owned aircraft chartered to you
with a crew including a pilot.
2. The insurance provided by this provision shall
be excess over any valid and collectible other
insurance available to the insured whether
primary, excess, contingent or on any other
basis, except for insurance purchased specif-
ically by you to apply in excess of the Limits of
Insurance shown in Declarations.
H. Electronic Data Liability
1. Section II B.1.q. Exclusions is deleted and
replaced by the following:
q. Electronic Data
Damages arising out of the loss of, loss of
use of, damage to, corruption of, inability to
access, disclosure of, display of, theft or
misappropriation of or inability to manipulate
“electronic data”. However this exclusion
does not apply to “Property Damage”.
2. The following definition is added to Section II F.
Liability And Medical Expenses Definitions:
“Electronic data” means information, facts or
programs stored as or on, created or used on, or
transmitted to or from computer software
(including systems and applications software),
hard or floppy disks, CD-ROMS, tapes, drives,
cells, data processing devices or any other
media which are used with electronically
controlled equipment.
3. For the purposes of the coverage provided by
this endorsement, Section II F. Liability And
Medical Expenses Definitions, Paragraph 17.
is deleted and replaced by the following:
17. “Property damage” means:
a. Physical injury to tangible property,
including all resulting loss of use of that
property. All such loss of use shall be
deemed to occur at the time of the
physical injury that caused it;
b. Loss of use of tangible property that is
not physically injured. All such loss of
use shall be deemed to occur at the
time of the “occurrence” that caused it;
or
c. Loss of, loss of use of, damage to,
corruption of, inability to access, or in-
ability to manipulate “electronic data”,
resulting from physical injury to tangible
property. All such loss of “electronic
data” shall be deemed to occur at the
time of the “occurrence” that caused it.
d. Property damage does not mean dis-
closure of, display of, or theft or mis-
appropriation of electronic data however
caused.
For the purposes of this insurance,
“electronic data” is not tangible property.
I. Who Is An Insured – Newly Acquired Or Formed
Organizations
The following is added to Section II C. Who Is An
Insured:
Any organization you newly acquire or form, other
than a partnership, joint venture or limited liability
company, over which you maintain ownership or
majority interest, will qualify as a Named Insured if
there is no other similar insurance available to that
organization. However:
1. Coverage under this provision is afforded only
until the one hundred eightieth (180
th) day after
you acquire or form the organization or the end
of the policy period, whichever is earlier;
2. Coverage does not apply for “bodily injury” or
“property damage” that occurred before you
acquired or formed the organization.
3. Coverage does not apply for “personal and
advertising injury” arising out of an offense
committed before you acquired or formed the
organization.
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PPB 316 11 13 Page 4 of 7
4. This provision does not apply to any
organization for which coverage is excluded by
another endorsement to this policy.
J. Who Is An Insured – Unnamed Partnership Or
Joint Venture
1. The last paragraph of Section II C. Who Is An
Insured is deleted and replaced by the
following:
No person or organization is an insured with
respect to the conduct of any current or past
partnership, joint venture or limited liability
company that is not shown as a Named Insured
in the Declarations. However this limitation does
not apply to your liability with respect to your
conduct of the business of any current or past
partnership or joint venture:
a. That is not shown as a Named Insured in
the Declarations; and
b. In which you are a member or partner but
only if:
(i) Each and every member or partner in
that joint venture or partnership is not a
construction contractor; and
(ii) The joint venture or partnership is not
providing construction contracting
services.
2. This provision does not apply to any person or
organization for which coverage is excluded by
another endorsement to this policy.
3. The insurance provided by this provision shall
be excess over any valid and collectible other
insurance, whether primary, excess, contingent
or on any other basis, which is available
covering your liability with respect to your
conduct of the business of any current or past
partnership or joint venture that is not shown as
a Named Insured in the Declarations and which
is issued to such partnership or joint venture.
K. Additional Insured – Owner, Manager Or Lessor
Of Premises Or Leased Equipment
Section II C. Who Is An Insured is amended to
include as an insured:
1. Any person or organization that you have
agreed in a contract or agreement to include as
an additional insured on this policy, but:
a. Only with respect to liability for “bodily injury”
or “property damage” that occurs, or
“personal and advertising injury” caused by
an offense committed, after you have
entered into that contract or agreement; and
(1) Only if the “bodily injury”, “property dam-
age” or “personal and advertising injury”
is caused, in whole or in part, by you or
any person or organization performing
operations on your behalf, and arises
out of the ownership, maintenance or
use of that part of any premises leased
to you under that contract or agreement;
or
(2) The “bodily injury”, “property damage” or
“personal and advertising injury” is
caused, in whole or in part, by you or
any person or organization performing
operations on your behalf, and arises
out of the maintenance, operation or use
of equipment leased to you by such
additional insured.
2. The insurance provided to such additional in-
sured under this provision is subject to the
following:
a. The limits of insurance afforded to such
additional insured shall be the limits which
you agreed to provide in the contract or
agreement, or the limits shown in the
Declarations, whichever are less; and
b. The insurance afforded to such additional
insured does not apply:
(1) To any “bodily injury” or “property dam-
age” that occurs, or “personal and
advertising injury” caused by an offense
committed, after you cease to be a
tenant in that premises;
(2) To any structural alterations, construc-
tion or demolition operations performed
by or on behalf of such additional
insured;
(3) To any premises for which coverage is
excluded by another endorsement to
this Coverage Part;
(4) To any “bodily injury” or “property dam-
age” that occurs, or “personal and
advertising injury” caused by an offense
committed, after the equipment lease
expires; or
(5) If the equipment is leased with an
operator.
3. This provision does not apply on any basis to
any person or organization for which coverage
as an additional insured specifically is added by
another endorsement to this policy.
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PPB 316 11 13 Page 5 of 7
L. Additional Insured – State Or Political
Subdivisions – Permits Related To Premises Or
Operations
Section II C. Who Is An Insured is amended to
include as an insured:
1. Any state or political subdivision that has issued
a permit in connection with premises owned or
occupied by, or rented or loaned to, you, but
only with respect to “bodily injury”, “property
damage”, “personal and advertising injury”
arising out of the existence, ownership, use,
maintenance, repair, construction, erection or
removal of advertising signs, awnings, canopies,
cellar entrances, coal holes, driveways, man-
holes, marquees, hoist away openings, sidewalk
vaults, elevators, street banners or decorations
for which that state or political subdivision has
issued such permit.
2. Any state or political subdivision that has issued
a permit, but only with respect to “bodily injury”,
“property damage”, “personal and advertising
injury” arising out of operations performed by
you or on your behalf for which that state or
political subdivision has issued such permit.
However, no such state or political subdivision is
an insured for:
a. “Bodily injury”, “property damage”, “personal
and advertising injury” arising out of op-
erations performed for that state or political
subdivision; or
b. “Bodily injury” or “property damage” included
within the “products-completed operations
hazard”.
M. General Aggregate Limit – Per Project Or Per
Location
Section II D. Liability And Medical Expenses
Limits of Insurance, Paragraph 4. Aggregate
Limits. is deleted and replaced by the following:
4. Aggregate Limits
The most we will pay for:
a. All “bodily injury” and “property damage” that
is included in the “products-completed
operations hazard” is twice the Liability and
Medical Expenses limit.
b. All:
(1) “Bodily injury” and “property damage”
except damages because of "bodily in-
jury" or “property damage” included in
the “products-completed operations
hazard”;
(2) Plus medical expenses;
(3) Plus all “personal and advertising injury”
caused by offenses committed;
is twice the Liability and Medical Expenses
limit.
The aggregate limit for all “bodily injury” and
“property damage”, medical expenses and
“personal and advertising injury” other than
“bodily injury” or “property damage” included in
the “products-completed operations hazard”
applies separately to each of your “projects”
away from premises owned by or occupied by
you or to each of your “locations” owned by or
occupied by you.
“Projects” mean an area away from premises
owned by or rented to you at which you are
performing operations pursuant to a contract or
agreement. For the purposes of determining the
applicable aggregate limit of insurance, each
“project” at the same “location” shall be
considered a single “project”.
For the purposes of this provision, “location”
means
1. Premises involving the same or connecting
lots;
2. Premises where connection is interrupted
only by a street, roadway, waterway or right-
of-way of a railroad; or
3. Premises where operations are performed in
sections, stages or phases as a continuation
of the same contract or agreement, even if
the premises do not involve connecting lots.
Subject to Paragraph a. or b. above, whichever
applies, the Damage To Premises Rented To
You Limit is the most we will pay for damages
because of “property damage” to any one
premises, while rented to you, or in the case of
fire; explosion; lightning; smoke resulting from
such fire, explosion or lightning; or water while
rented to you or temporarily occupied by you
with permission of the owner.
The Limits of Insurance of SECTION II –
LIABILITY apply separately to each consecutive
annual period and to any remaining period of
less than twelve (12) months, starting with the
beginning of the policy period shown in the
Declarations, unless the policy period is
extended after issuance for an additional period
of less than twelve (12) months. In that case, the
additional period will be deemed part of the last
preceding period for purposes of determining the
Limits of Insurance.
N. Knowledge And Notice Of Occurrence Or
Offense
The following is added to Section II
E. 2. Liability
and Medical Expenses General Conditions,
Duties In The Event of Occurrence, Offense,
Claim Or Suit:
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PPB 316 11 13 Page 6 of 7
Notice of an “occurrence” or of an offense which
may result in a claim must be given as soon as
practicable after knowledge of the “occurrence” or
offense has been reported to you, one of your
“executive officers” (if you are a corporation), one of your partners who is an individual (if you are a
partnership), one of your managers (if you are a
limited liability company), one of your trustees who is an individual (if you are a trust), or an “employee”
(such as an insurance, loss control or risk manager
or administrator) designated by you to give such
notice.
Knowledge by any other “employee” of an “occur-
rence” or offense does not imply that you also have
such knowledge.
Notice of an “occurrence” or of an offense which
may result in a claim will be deemed to be given as
soon as practicable to us if it is given in good faith as soon as practicable to your workers' compensation,
accident, or health insurer. This applies only if you
subsequently give notice of the “occurrence” or
offense to us as soon as practicable after you, one
of your “executive officers” (if you are a corporation), one of your partners who is an individual (if you are
a partnership), one of your managers (if you are a
limited liability company), one of your trustees who is an individual (if you are a trust), or an “employee”
(such as an insurance, loss control or risk manager
or administrator) designated by you to give such
notice discovers that the “occurrence” or offense
may involve this policy.
O. Amended Bodily Injury Definition
The definition of “bodily injury” in Section II F.3.
Liability And Medical Ex penses Definitions is
deleted and replaced by the following:
“Bodily injury” means injury to the body, sickness,
disease, or death. “Bodily injury” also means mental
injury, mental anguish, emotional distress, pain and
suffering, or shock resulting from injury to the body,
sickness, disease or death of any person.
P. Amended Insured Contract Definition –
Construction Or Demolition Operations Within
50' Of Railroad
1. The definition of “insured contract” in Section II
F.9.c. Liability And Medical Expenses Defi-
nitions is deleted and replaced by the following:
c. Any easement or license agreement
2. The definition of “insured contract” in Section II
F.9.f.(1) Liability And Medical Expenses
Definitions is deleted.
3. The insurance provided by this provision shall
be excess over any valid and collectible Railroad
Protective Liability insurance available to an
insured , whether primary, excess, contingent or
on any other basis, except for the insurance
purchased specifically by you to apply in excess
of the Limits of Insurance shown in the
declarations for this Coverage Part.
Q. Amended Personal And Advertising Injury
Definition – Electronic Material
1. The definition of “personal and advertising
injury” in Section II F.14.d. Liability And
Medical Expenses Definitions is deleted and
replaced by the following:
d. Oral, written or electronic publication, in any
manner, of material that slanders or libels a
person or organization or disparages a
person’s or organization’s goods, products
or services;
2. The definition of “personal and advertising
injury” in Section II F.14.e. Liability And
Medical Expenses Definitions is deleted and
replaced by the following:
e. Oral, written or electronic publication, in any
manner, of material that violates a person’s
right of privacy;
3. Section II B.1.p.(2) Exclusions for Personal
And Advertising Injury is deleted and replaced
by the following:
(2) Arising out of oral, written or electronic
publication of material if done by or at the
direction of the insured with knowledge of its
falsity;
4. Section II B.1.p.(2) Exclusions for Personal
And Advertising Injury is deleted and replaced
by the following:
(3) Arising out of oral, written or electronic pub-
lication of material whose first publication
took place before the beginning of the policy
period;
R. Unintentional Omission
The following is added to SECTION III – COMMON
POLICY CONDITIONS Paragraph C. Concealment,
Misrepresentation Or Fraud (BUT APPLICABLE
ONLY TO SECTION II – LIABILITY)
However as it pertains to Business Liability Cover-
age only, the unintentional omission of, or uninten-
tional error in, any information provided by you
which we relied upon in issuing this policy shall not
prejudice your rights under this insurance. This pro-
vision does not affect our right to collect additional
pr
emium or to exercise our right of cancellation or
nonrenewal in accordance with applicable insurance
laws or regulations.
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PPB 316 11 13 Page 7 of 7
S. Waiver Of Transfer Of Rights Of Recovery
Against Others To Us
SECTION III – COMMON POLICY CONDITIONS
Paragraph K.2. Transfer of Rights of Recovery
Against Others to Us (BUT APPLICABLE ONLY
TO SECTION II – LIABILITY) is deleted and
replaced by the following:
2. Applicable to Business Liability Coverage:
We waive any rights of recovery we may have
against any person or organization because of
payments we make for “bodily injury”, “property
damage”, “personal injury and advertising injury”
arising out of:
a. Premises owned by you, temporarily occu-
pied by you with permission of the owner, or
leased or rented to you;
b. Ongoing and completed operations per-
formed by you, or on your behalf, under a
contract or agreement with that person or
organization;
c. Your “work”; or
d. “Your products”.
We waive these rights only where you have
agreed to do so as part of a contract or agree-
ment entered into by you before the “bodily
injury” or “property damage” occurs or the
“personal and advertising injury” offense is
committed.
ALL OTHER TERMS AND CONDITIONS OF THIS POLICY REMAIN UNCHANGED. 03/11/2025
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WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WC 04 03 06 (Ed. 4-84)
©1998 by the Workers’ Compensation Insurance Rating Bureau of California. All rights reserved.
WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT−− −−CALIFORNIA We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) You must maintain payroll records accurately segregating the remuneration of your employees while engaged in the work described in the Schedule.
The additional premium for this endorsement shall be _____% of the California workers’ compensation premium otherwise due on such remuneration.
Schedule
Person or Organization Job Description
This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated. (The information below is required only when this endorsement is issued subsequent to preparation of the policy.) Endorsement Effective Policy No. Endorsement No.
Insured Insurance Company
Countersigned By
2 RLI Insurance Company
All persons or organizations that are party to a contract that requires you to obtain this agreement, provided you
executed the contract before the loss.
Jobs performed for any person or organization that you
have agreed with in a written contract to provide this
agreement.
PSW0004711
Reddy Engineering Services, Inc
08-22-2024
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POSITION REG RATE Daily Overtime Hourly
Ratea (1 ½ X)
Saturday Overtime
Hourly Rateb (1 ½ X)
Sunday/Holiday
Overtime Hourly Rate
(2X)
PRINICIPAL-IN-CHARGE $195.00 $195.00 $195.00 $195.00
CONSTRUCTION MANAGER $189.00 $189.00 $189.00 $189.00
QUALITY CONTROL MANAGER $195.00 $195.00 $195.00 $195.00 CIVIL INSPECTOR (PREVAILING WAGE)* $204.03 $267.17 $267.17 $330.32 WATER/WASTERWATER INSPECTOR (PREVAILING WAGE)* $204.03 $267.17 $267.17 $330.32 TRAFFIC SIGNAL AND LIGHTING INSPECTOR (PREVAILING WAGE)* $204.03 $267.17 $267.17 $330.32 STRUCTURES INSPECTOR (PREVAILING WAGE)* $204.03 $267.17 $267.17 $330.32 LANDSCAPE / PARKS INSPECTOR (PREVAILING WAGE)* $204.03 $267.17 $267.17 $330.32 BUILDING / FACILITY INSPECTOR (PREVAILING WAGE)* $204.03 $267.17 $267.17 $330.32 STORMWATER INSPECTOR (PREVAILING WAGE)* $204.03 $267.17 $267.17 $330.32 CONSTRUCTIBILITY REVIEW $195.00 $195.00 $195.00 $195.00 OFFICE ENGINEER $159.00 $159.00 $159.00 $159.00
LABOR COMPLIANCE / PROJECT CONTROLS* $85.00 $105.00 $105.00 $125.00 RE Services acknowledges and agrees with the City of Vista’s billing requirements. We understand that all billing for work completed by the end of each billing period must be submitted to the City on a monthly basis, with our committment of providing an accurate and complete package by the 5th day of the following month. Each submitted billing will be accompanied by a status report detailing the work performed during the billing period. We also recognize that final billing will only be approved for payment after the City has reviewed and approved the completed status report. RE Services is committed to adhering to these procedures to ensure timely and accurate billing throughout the course of the project.
Cost and Fee Structure
RE Services offers competitive rates while providing specialized expertise in utility work and construction management. Our team, including the Principal-in-Charge, Construction Manager, and a variety of specialized inspectors, ensures that every project aspect—from water/wastewater to landscape/parks—is handled with precision. The hourly rates below reflect our commitment to delivering value through technical proficiency ensuring efficient and cost-effective project execution for the City of Vista.
3.5% Annual Escalation effective January 1 of the following year The Technical Staff Rates are assumed to be subject to prevailing wage determination SD-23-63-3-2024-2D and escalations account for predetermined increase.
Assumptions: Standard work week from Monday through Friday; 10% rate increase for nightwork; Normal shift consists of 8 hours, generally 7:00 AM to 3:30 PM *Non-Exempt Classification
bRate applies to the first 12 hours worked. All other time is paid at the Sunday rate. aRate applies to the first 4 overtime hours. All other daily overtime is paid at the Sunday rate. 03/11/2025
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EXHIBIT C
INSURANCE REQUIREMENTS
Contractor shall procure and maintain for the duration of the contract, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees, or subcontractors. Nothing in these provisions shall limit Contractor’s Duty of Indemnification.
MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
1. Commercial General Liability (“CGL”): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products, completed operations, property damage, bodily injury, and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this Project/location or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: Insurance Services Office Form Number CA 0001 covering Code 1 (any auto), with limits no less than $2,000,000 per accident for bodily injury and property damage.
3. Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employers’ Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.
Contractor shall also provide the additional coverages checked below and at least as broad as:
4. Professional Liability, with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 policy aggregate.
If the Contractor maintains higher limits than the minimums shown above, City requires and shall be entitled to coverage for the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City.
Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by City. At the option of City, either: the Contractor shall cause the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City, its officers, officials, employees, and volunteers; or the Contractor shall provide a financial guarantee satisfactory to City guaranteeing payment of losses and related investigations, claim administration, and defense expenses.
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:
1. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of with respect 03/11/2025
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to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by or on behalf of the Contractor. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85 or both CG 20 10 and CG 20 37 forms if later revisions used), unless otherwise approved in advance by City.
2. For any claims related to this Project, the Contractor’s insurance coverage shall be primary insurance as respects City, its officers, officials, employees, and volunteers.
Any insurance or self-insurance maintained by City, its officers, officials, employees, and volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.
3. Each insurance policy required by this clause shall provide that coverage shall not be canceled, except with notice to City.
Claims Made Policies
If any coverage required is written on a claims-made coverage form:
1. The retroactive date must be shown, and this date must be before the execution date of the contract or the beginning of contract work.
2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of contract work.
3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective, or start of work date, the Contractor must purchase extended reporting period coverage for a minimum of five (5) years after completion of contract work.
4. A copy of the claims reporting requirements must be submitted to City for review.
Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of no less than A: VII, unless otherwise acceptable to City.
Waiver of Subrogation
Contractor hereby agrees to waive rights of subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of City for all work performed by the Contractor, its employees, agents and subcontractors.
Verification of Coverage
Contractor shall furnish City with original certificates and amendatory endorsements, or copies of the applicable insurance language, effecting coverage required by this contract. All certificates and endorsements are to be received and approved by City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. City reserves the right to require 03/11/2025
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complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time.
Subcontractors
Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors. For CGL coverage, subcontractors shall provide coverage with a format least as broad as CG 20 38 04 13.
Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other circumstances.
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AGREEMENT TO COMPLY WITH CALIFORNIA LABOR LAW REQUIREMENTS [Labor Code §§ 1720, 1771.1, 1773.8, 1775, 1776, 1777.5, 1813, 1860, 1861, 3700] The undersigned Contractor certifies that it is aware of and hereby agrees to fully comply with the following provisions of California law:
1. No contractor or subcontractor may be listed on a bid proposal for a public works project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)]. No contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
2. Contractor acknowledges that this contract is subject to the provisions of Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code relating to public works and the awarding public agency (“ Agency”) and agrees to be bound by all the provisions thereof as though set forth in full herein.
3. Contractor agrees to comply with the provisions of California Labor Code Section 1773.8 which requires the payment of travel and subsistence payments to each worker needed to execute the work to the extent required by law.
4. Contractor agrees to comply with the provisions of California Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The Contractor shall, as a penalty to the Agency, forfeit not more than fifty dollars ($50) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the Director of Industrial Relations for the work or craft in which the worker is employed for any public work done under the contract by Contractor or by any subcontractor.
5. Contractor agrees to comply with the provisions of California Labor Code Section 1776 which require Contractor and each subcontractor to (1) keep accurate payroll records, (2) certify and make such payroll records available for inspection as provided by Section 1776, and (3) inform the Agency of the location of the records. The Contractor is responsible for compliance with Section 1776 by itself and all of its subcontractors.
6. Contractor agrees to comply with the provisions of California Labor Code Section 1777.5 concerning the employment of apprentices on public works projects, and further agrees that Contractor is responsible for compliance with Section 1777.5 by itself and all of its subcontractors.
7. Contractor agrees to comply with the provisions of California Labor Code Section 1813 concerning penalties for workers who work excess hours. The Contractor shall, as a penalty to the Agency, forfeit twenty-five dollars ($25) for each worker employed in the execution of the contract by the Contractor or by any subcontractor for each calendar day during which such worker is required or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation of the pro visions of Division 2, Part 7, Chapter 1, Article 3 of the California Labor Code.
8. California Labor Code Sections 1860 and 3700 provide that every contractor will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, Contractor hereby certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for worker’s compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.”
Signature Date
Name/Title Company:
03/11/2025
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EXHIBIT E
SPECIAL PROVISIONS
This Contract is subject to the following provisions, if checked:
1. State of California grant conditions, as attached.
2. Federal grant conditions, as attached.
3. Other conditions, as attached.
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CONTRACT FOR PROFESSIONAL SERVICES
FOR AS-NEEDED CONSTRUCTION MANAGEMENT SERVICES
THIS “CONTRACT” is entered into by and between the “Parties” as of ___________________ (“Contract Date”).
1.0 THE “PARTIES”
The “City”:
CITY OF VISTA, a chartered municipal
corporation
200 Civic Center Drive
Vista, CA 92084
Working Contact: Matt Atteberry
Billing Contact: Erin Adams
The “Contractor”
Valley CM, Inc., a California corporation
3525 Del Mar Heights Road #192
San Diego, CA 92130
Contact: Paul Mochel
2.0 BASIC TERMS
2.1 The “Services” to be performed by Contractor are set forth in (“Exhibit A”).
2.2 The “Required License” for the Services is: N/A.
2.3 Contractor, an entity holding the Required License, desires to enter into this “Contract” with City for the Services.
2.4 The “Project” for which the Services are required is described in Exhibit A.
2.5 Contractor has submitted to City a Proposal to perform the Services dated January 16. 2025 (“Exhibit B”).
2.6 The “Contract Ceiling Price” is: $600,000.
2.7 This Contract requires the payment of prevailing wages. As a condition precedent to the effectiveness of this Contract, the Contractor shall execute and deliver to City the Labor Law Compliance Form (Exhibit D).
3.0 CONTRACT TERM
3.1 This Contract shall take effect as of the Contract Date.
3.2 This Contract shall be in effect for 36 calendar months (“Term”) from the Contract Date. The Term may be extended at the City’s option for an additional 24 months, in increments of City’s choice, for a maximum Term of 60 from the Contract Date.
3.3 City may terminate this Contract upon 30-days’ written notice to Contractor. In such event, or upon request of City, Contractor shall assemble all City documents in the Contractor's possession, put them in order for proper filing and closing, and deliver the documents to City. In the event of termination, Contractor shall be paid for work performed to Docusign Envelope ID: 4EA7D8C6-3242-4D29-8EEF-8D932C4E971B 03/11/2025
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the termination date. City shall make the final determination as to the portion of tasks completed and the compensation to be paid.
4.0 SCOPE
Contractor shall perform all Services including, but not limited to, the furnishing of all tools, equipment, materials, software, supplies, and manufactured articles, and for furnishing all transportation, services, including fuel, power and water, essential communications, and the performance of all labor, work or other operations, as may be required from time to time, in accordance with Exhibit A and Exhibit B. The Services shall be complete, and all work, material, and services not expressly called for in the Proposal which may be necessary for complete and proper construction to carry out the Contract in good faith, shall be performed, furnished, and installed by the Contractor at no increase in cost to City. In the event of a conflict between the provisions of Exhibit A and Exhibit B, the provisions of Exhibit A shall control.
5.0 COMPENSATION
5.1 City shall pay Contractor on a time and material rate as set forth in Exhibit B for the Services to be performed. For contract option years, City may approve upon Contractor’s request of an increase in the pricing in Exhibit Bin the amount of the increase in the Consumer Price Index, San Diego Area for all Urban Customers (CIP-U) as published by the Bureau of Labor Statistics during the preceding year, or 3.0%, whichever is less.
5.2 An invoice for payment shall be submitted in a form satisfactory to City. At a minimum, the invoice shall include: the purchase order number, the work order number, a description of the work performed, and a total amount.
5.3 Changes in, additions to, or deductions from the Services, including increases or decreases in the quantity of any item or portion of the Services, shall be set forth in a written change order executed by City and by the Contractor which shall specify:
5.3.1 The changes, additions, and deductions to be made.
5.3.2 The increase or decrease in compensation due the Contractor, if any.
5.3.3 Adjustment in the time of completion, if any.
5.4 Contract Ceiling Price
5.4.1 In no event shall City be liable for paying more than the Contract Ceiling Price for Contractor's services rendered under this contract.
5.4.2 If it becomes foreseeable that Contractor will need to perform services such that the cumulative total of costs to City will exceed the maximum permitted by this Contract, any such cost overrun will be handled pursuant to the change order procedure in Chapter 3.08. City and Contractor recognize that City lacks authority to exceed the cost ceiling without the express authorization of the City Council. If the maximum cost to City for this Contract is exceeded unexpectedly, payment shall be made as mutually agreeable and disputes shall be handled pursuant to Docusign Envelope ID: 4EA7D8C6-3242-4D29-8EEF-8D932C4E971B 03/11/2025
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this Contract, but work shall cease as soon as is reasonably feasible once the cost ceiling plus allowable change orders, if any, is exceeded.
5.5 Except as provided in Exhibit B, Contractor shall not be reimbursed for any expenses incurred in rendering services under this Contract.
6.0 CONTRACT DOCUMENTS
The Contract comprises the following documents including all additions, deletions, modifications, and appendices and all addenda setting forth any modifications or interpretations of any these documents: Documents required under Exhibits A–E and the Standard Specifications (defined below).
7.0 TIME FOR COMPLETION AND COMMENCEMENT OF SERVICES
All Services under the Contract must be completed in compliance with the schedule in Exhibit A.
8.0 ASSISTANCE BY CITY
All information, data, records, reports, and maps as are in possession of City and necessary for the carrying out of this work shall be available to Contractor without charge. City shall make available to Contractor members of its staff for consultation with Contractor in the performance of this Contract. City does not warrant that the information data, records, reports, and maps heretofore or to be provided to Contractor are complete or accurate and Contractor should satisfy itself as to accuracy and completeness. City and Contractor agree that City shall have no liability should any information, data, records reports, and maps be inaccurate, incomplete, or misleading. Unless provided in Exhibit A, no other assistance shall be provided by City to Contractor.
9.0 STANDARD OF PERFORMANCE
9.1 Contractor represents and warrants that it has the training, qualifications, experience, and facilities necessary to properly perform the Services required under this Contract in a thorough, competent, and professional manner. At all times Contractor shall faithfully, competently and to the best of its ability, experience, and talent, perform all services described herein. In meeting its obligations under this Contract, Contractor shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to those required of Contractor under this Contract.
9.2 Contractor shall keep itself informed of and comply with all applicable federal, state, and local laws, statutes, codes, ordinances, regulations and rules in effect during the Term of this Contract. Contractor shall obtain any and all licenses, permits and authorizations necessary to perform the services set forth in this Contract, including any business licenses required by City. Neither City, nor any elected or appointed boards, officers, officials, employees, or agents of City, shall be liable, at law or in equity, as a result of any failure of Contractor to comply with this Section.
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10.0 STANDARD SPECIFICATIONS AND STANDARD PLANS
10.1 Except as otherwise provided, whenever reference is made to “Standard Specifications”, it shall mean:
Standard Specifications for Public Works Construction, most current edition and supplement, as last amended, with Regional Supplements, written and promulgated by Southern California Chapter, American Public Works Association, and Southern California District, Associated General Contractors of California, Joint Cooperative Committee (“Greenbook”) and the City of Vista Special Provisions to the Greenbook.
10.2 Except as otherwise provided, whenever reference is made to “Standard Plans”, it shall mean:
San Diego Area Regional Standard Drawings, and City of Vista Standard Drawings, latest edition, unless otherwise noted.
11.0 SUPPLEMENTARY DEFINITIONS
In addition to or in lieu of the terms and definitions specified in Section 1-2 of the Standard Specifications, wherever the following terms and definitions are used, the intent and meaning shall be as follows:
City: The City of Vista.
Board: The City Council of the City of Vista.
Drawings or Plans: All drawings, plans, maps, profiles, and diagrams delineating the work on the Services.
12.0 CONTRACTOR’S STATUS; CONTRACTOR’S EMPLOYEES
12.1 Contractor shall perform the services provided for herein in Contractor's own way as an independent contractor and in pursuit of Contractor's independent calling. Contractor is not to be considered an employee of City, nor shall any employees of Contractor be considered employees of City, for any purpose. Contractor shall be under the direction and control of City staff only as to the results to be accomplished. This Contract is not intended to create the relationship of partnership, joint venture, or association between City and Contractor.
12.2 Contractor represents and warrants that all design professional services shall be provided by a person or persons duly licensed by the State of California to provide the type of services described in Exhibit A.
12.3 Neither Contractor, nor any of Contractor's officers, employees, or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Contractor expressly waives any claim Contractor may have to any such rights.
12.4 Contractor is aware of the requirements of the Immigration Reform and Control Act of 1986 and shall comply with those requirements, including, but not limited to, verifying the Docusign Envelope ID: 4EA7D8C6-3242-4D29-8EEF-8D932C4E971B 03/11/2025
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eligibility for employment of all of Contractor’s officers, employees, agents, and subcontractors that are included in this Contract.
12.5 The payment made to Contractor pursuant to this Contract shall be the full and complete compensation to which Contractor and Contractor’s officers, employees, agents, and subcontractors are entitled for performance of any work under this contract. Neither Contractor nor Contractor’s officers or employees are entitled to any salary or wages, or retirement, health, leave or other fringe benefits applicable to employees of the City. City will not make any federal or state tax withholdings on behalf of Contractor. City shall not be required to pay any workers' compensation insurance on behalf of Contractor.
12.6 Contractor agrees to defend and indemnify City for any obligation, claim, suit or demand for tax, retirement contribution including any contribution to the Public Employees Retirement System (PERS), social security, salary or wages, overtime payment, or workers' compensation payment which City may be required to make on behalf of Contractor or any employee of Contractor, or any employee of Contractor construed to be an employee of City, for work done under this contract. This is a continuing obligation that survives the termination of this Contract.
13.0 CIVIL RIGHTS
13.1 Contractor agrees to comply with Title VII of the Civil Rights Act of 1964, as amended, the California Fair Employment Practices Act, the Americans with Disabilities Act of 1990, any other applicable federal and state laws and regulations hereinafter enacted.
13.2 Contractor shall not knowingly deny an opportunity or benefit, discriminate against or harass, any employee or applicant for employment on account of the person’s race, color, ethnicity, national origin, ancestry, religion, creed, veteran status, physical disability, mental disability, medical condition, marital status, sex, sexual orientation, age, or other status protected from workplace discrimination by state or federal law.
13.3 Contractor shall not knowingly give preferential treatment to any applicant for employment on the basis of race, color, ethnicity, national origin, ancestry, religion, creed, physical disability, mental disability, medical condition, marital status, sex, or sexual orientation.
13.4 This section shall be interpreted in a manner that is consistent with the California and United States Constitutions and applicable state and federal statutes governing workplace discrimination. The terms used in this section shall have the same meaning as defined in state statutes governing the same subject matter.
13.5 Nothing in this section shall be interpreted as prohibiting bona fide occupational qualifications consistent with applicable state and federal law and reasonably necessary to the normal operation of Contractor. Nothing in this section shall be interpreted as prohibiting regulations and policies to prevent nepotism or conflicts of interest.
13.6 Nothing in this Section shall be interpreted as prohibiting action taken to establish or maintain eligibility for any federal program, where ineligibility would result in a loss of federal funds to City.
13.7 To the fullest extent permitted by law and without limitation by the other provisions of this Contract relating to indemnification and insurance, Contractor shall also Docusign Envelope ID: 4EA7D8C6-3242-4D29-8EEF-8D932C4E971B 03/11/2025
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indemnify, defend and hold harmless City, and its directors, officers, employees and agents from and against all liability (including without limitation all claims, damages, penalties, fines, and judgments, associated investigation and administrative expenses, and defense costs, including but not limited to reasonable attorneys' fees, court costs, and costs of alternative dispute resolution) resulting from any claim of discrimination or harassment, including but not limited to sexual harassment, arising from the conduct of the Contractor or any of the Contractor’s officers, employees, agents, licensees, or subcontractors. In the event of a discrimination or harassment complaint against any employee, agent, licensee or subcontractors of Contractor or its subcontractors, Contractor shall take immediate and appropriate action in response to such complaint, including, but not limited to termination or appropriate discipline of any responsible employee, agent, licensee or subcontractors. The provisions of this Section survive completion of the services or termination of the Contract.
14.0 CONTROL OF SERVICES
Each Party shall appoint a representative who shall have the authority to represent and act for that Party (“Representative”). Any written or verbal directions or requests of City's Representative delivered to the Contractor’s Representative shall have the same force and effect as if delivered to the Contractor. The Contractor's Representative shall have the authority to sign any change order, coordinate the work of all subcontractors and make other decisions pertaining to the Contract.
15.0 ASSIGNMENT AND SUBCONSULTING
15.1 Neither this Contract nor any interest herein may be transferred, assigned, conveyed, hypothecated, or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of the City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty-five (25%) of the present ownership and/or control of Contractor, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Contract shall be void. No approved transfer shall release the Contractor or any surety of Contractor of any liability hereunder without the express consent of City.
15.2 Contractor shall be fully responsible to the City for any acts and omissions of Contractor's subcontractor, including persons either directly or indirectly employed by subcontractor, in the event Contractor subcontracts any of the work to be performed under this contract. Contractor's responsibility under this paragraph shall be identical to Contractor's liability for acts and omissions of Contractor and employees of the Contractor. Nothing contained in this Contract shall create any contractual relationship between City and any subcontractor of Contractor, but Contractor shall bind every subcontractor and every subcontractor of a subcontractor by the terms of this contract applicable to Contractor's work, unless such change, omission, or addition is approved in advance in writing by the City Manager or the City Manager’s designee. All subcontractors are subject to the prior written review and approval of the City Manager or the City Manager’s designee.
16.0 LICENSES
If a license of any kind, which term is intended to include evidence of registration, is required of Contractor, its employees, agents, or subcontractors by federal, state, or local law, Contractor Docusign Envelope ID: 4EA7D8C6-3242-4D29-8EEF-8D932C4E971B 03/11/2025
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warrants that such license has been obtained, is valid and in good standing, and that any required bond has been posted in accordance with all applicable laws and regulations.
17.0 FINANCIAL` RECORDS
17.1 Contractor shall maintain any and all documents, ledgers, books of account, invoices, vouchers, canceled checks, or records demonstrating or relating to Contractor’s performance of services pursuant to this Contract or evidencing or relating to expenditures and disbursements charged to City pursuant to this Contract. Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently complete and detailed so as to permit an accurate evaluation of the services provided by Contractor pursuant to this Contract. Any and all such documents or records shall be maintained for three years from the date of execution of this Contract and to the extent required by laws relating to audits of public agencies and their expenditures. It is expressly understood and agreed that the provisions of this Section will survive termination of this Contract.
17.2 Any and all records or documents required to be maintained pursuant to this Section shall be made available for inspection, audit and copying, at any time during regular business hours, upon request by City or its designated representative. Copies of such documents or records shall be provided directly to the City for inspection, audit and copying when it is practical to do so; otherwise, unless an alternative is mutually agreed upon, such documents and records shall be made available at Contractor's address indicated for receipt of notices in this Contract or the primary location from which services are rendered, whichever is closer.
18.0 OWNERSHIP OF DOCUMENTS
Upon delivery, the work product, including without limitation, all original reports, writings, recordings, drawings, files, and detailed calculations developed under this contract are the property of City. Contractor agrees that all copyrights which arise from creation of the work pursuant to this contract shall be vested in City and waives and relinquishes all claims to copyright or other intellectual property rights in favor of City. City acknowledges that its use of the work product is limited to the purposes contemplated by the scope of Services and that Contractor makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the scope of Services.
19.0 CONFIDENTIALITY
19.1 Contractor shall treat all information obtained from City in the performance of this Contract as confidential and proprietary to City. Contractor shall treat all records and work product prepared or maintained by Contractor in the performance of this Contract as confidential.
19.2 Contractor agrees that it will not use any information obtained as a consequence of the performance of work for any purpose other than fulfillment of Contractor’s scope of Services. Contractor will not disclose any information prepared for City or obtained from City or obtained as a consequence of the performance of work to any person other than City, or its own employees, agents or subcontractors who have a need for the information for the performance of Services under this Contract unless such disclosure is specifically authorized in writing by City.
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19.3 Contractor’s obligations under this paragraph shall survive the termination of this Contract.
20.0 CONFLICT OF INTEREST REQUIREMENT
Contractor agrees that, to the extent applicable, it shall comply with and be bound by all laws and regulations deriving from the relationship of the Contractor to the City, including the Political Reform Act (Government Codes Section 87100 et seq.) Chapters 2.32 or 2.33 of the Vista Municipal Code, the Community Redevelopment Act (Health & Safety Code 33000 et seq.) and all regulations promulgated thereunder (collectively “Conflict Laws”). As a condition precedent to the formation of this Contract, Contractor warrants and covenants that it is adequately informed regarding the obligations and duties imposed by the Conflict Laws and that to the best of Contractor's knowledge and belief, there exists no conflict of interest (under the laws) that would disqualify the Contractor from participation in any decisions arising out of the performance of this Contract. Prior to commencement of any work in the performance of this Contract, Contractor shall comply with any applicable requirements of Chapter 2.32 of the Vista Municipal Code, including any requirement to file a financial disclosure statement with the City Clerk.
Contractor further agrees that no employee, agent, or subcontractor for Contractor shall perform any work for the City pursuant to this Contract which will violate the Conflict Laws.
21.0 PROHIBITION OF FINANCIAL INTEREST BY CITY OFFICIAL Contractor warrants and covenants to City that no City Official has or will have any current or future financial interest in this Contract as of the date approved, nor shall Contractor promise, offer, or enter into any written, oral or implied Contract, to provide any financial interest or remuneration of any kind or manner to any City official with respect to this Contract. For purposes of this Section, the term “City Official” shall mean and include any elected or appointed officer of City, any employee of City, or any spouse or financial dependent of a City official or employee. A violation of this provision shall render this Contract null and void and Contractor shall be subject to restitution of all fees or money paid or earned under this Contract.
22.0 INDEMNIFICATION
Contractor shall defend, indemnify and hold City and its officers, officials, employees, and volunteers harmless against any and all liability, loss, damage, fine, penalty, expense, claim or cost (including without limitation costs and fees of litigation) of every nature (collectively, “Liability”) arising out of or in connection with this Contract or its performance, including defects in design, except: (1) Liability caused by City's sole negligence or willful misconduct; or (2) for Liability caused by City's active negligence, in which case the indemnity received by City shall be reduced by the amount: (i) that City's active negligence contributed to the Liability on a comparative basis; or (ii) such other amount as may be required by law (“Duty of Indemnification”).
23.0 INSURANCE AND BONDS
Contractor shall comply with the insurance provisions set forth in Exhibit C.
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24.0 SERVICE OF NOTICE
24.1 Any notice, which either Party may desire to give to the other Party, must be in writing and may be given by personal delivery to the Party’s Representative or by overnight courier service to the Party’s address set forth in Section 1.0. Notice may also be given by mailing it by registered or certified mail, return receipt requested, to the other Party at the address set forth in Section 1.0. Any notice given by mail will be deemed given 48 hours after such notice is deposited in the United States mail, addressed as provided with postage fully prepaid.
24.2 A Party may change its address by giving notice as provided above, and the changed address shall thereafter be deemed to be the address set forth in Section 1.0.
25.0 SPECIAL PROVISIONS
This Contract is subject to, and Contractor shall comply with, the special provisions referenced in Exhibit E, if any.
26.0 EXHIBITS
All documents referenced as exhibits in this Contract, or referenced in an exhibit to this Contract, are incorporated herein.
27.0 APPLICABLE LAW, VENUE
This Contract shall be construed and enforced under the laws of the State of California. If any action is commenced by any Party to this Contract, such action shall be filed in a court of competent jurisdiction within the County of San Diego, California.
28.0 PREVAILING WAGES
Pursuant to Section 1781 of the Labor Code, Contractor is advised that certain work contemplated in this contract may be subject to the payment of prevailing wages and all other requirements of the Prevailing Wage Law. The prevailing wage of each job classification may be found by inquiry with the California Department of Industrial Relations. Contractor shall comply with all laws related to the performance of public work including, but not limited to, the employment of apprentices pursuant to Section 1777.5 of the Labor Code, work day/week hours and overtime rates pursuant to Sections 1813 and 1815 of the Labor Code and the obligation set forth in Sections 1774–1776 of the Labor Code in regards to payment of prevailing wages and to provide the City and the Department of Industrial Relations certified payrolls when required. A certified copy of all payroll records relative to this project shall be submitted to the City along with the related invoice. Receipt of certified payroll records is a prerequisite to receiving payment.
No Contractor or sub-Contractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code Section 1725.5. No Contractor or sub-Contractor may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code Section 1725.5. All Contractors and sub-Contractors must furnish electronic certified payroll records to the Labor Commissioner. This requirement applies to all public works projects, whether new or ongoing. Contractor is further advised that any prevailing wage work Docusign Envelope ID: 4EA7D8C6-3242-4D29-8EEF-8D932C4E971B 03/11/2025
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contemplated herein is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
29.0 COUNTERPARTS; ELECTRONIC SIGNATURES; ELECTRONIC DELIVERY This Agreement may be executed in separate counterparts, none of which need contain the signatures of both Parties, and each of which, when so executed, shall be deemed an original and all together shall constitute and be one of the same instrument. The Parties agree that this Agreement, whether executed by electronic signature, digital signature, or constituting a scanned or electronically reproduced copy or image of this Agreement bearing the signatures of the Parties, will be deemed an original and will represent competent evidence of the execution, terms and existence of this Agreement notwithstanding the failure or inability to produce an original executed Agreement or counterpart thereof, and without the requirement that the unavailability of such original executed Agreement or counterpart thereof first be proven.
Further, the exchange of this entire executed Agreement (and/or such exhibit(s) or document(s)) that is in photostatic or portable document format (.pdf) form by electronic mail or by another electronic means shall be considered original(s) and shall constitute effective execution and delivery of the original(s).
30.0 MODIFICATIONS
This Contract contains the entire agreement, between the Parties and supersedes all prior negotiations, discussions, obligations, and rights of the Parties in respect of each other regarding the subject matter of this Contract. There is no other written or oral understanding between the Parties. No modification, amendment or alteration of this Contract shall be valid unless it is in writing and signed by all Parties.
[Text and signatures on following page.]
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31.0 EXECUTION
IN WITNESS WHEREOF; the Parties hereto have executed this Contract as of the Contract Date.
“City”
CITY OF VISTA, a chartered municipal
corporation
By:
JOHN B. FRANKLIN, MAYOR
ATTEST:
KATHY VALDEZ, CITY CLERK
By:
APPROVED AS TO FORM:
WALTER CHUNG, CITY ATTORNEY
By:
RISK MANAGEMENT REVIEW:
ANALISA HOLBROOK, RISK MANAGER
By:
APPROVED
Amanda L. Guy
20250211170651
“Contractor”
VALLEY CM, INC., a California corporation
By:
Name/Title
By:
Name/Title
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Galina Mochel President
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EXHIBIT A
REQUEST FOR PROPOSALS
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REQUEST FOR PROPOSALS (RFP)
FOR
AS-NEEDED PROFESSIONAL CONSTRUCTION MANAGEMENT SERVICES
Engineering Department
Submittal Deadline: THURSDAY, JANUARY 16, 2025 at 4:00 P.M.
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REQUEST FOR PROPOSALS FOR AS-NEEDED PROFESSIONAL
CONSTRUCTION MANAGEMENT SERVICES FOR
CAPITAL IMPROVEMENT PROJECTS
1. INTRODUCTION
The City of Vista (City) is soliciting proposals in response to this Request for Proposals (RFP) from qualified professionals to provide as-needed construction management services for various capital improvement projects. All proposals received by the due date will be evaluated in accordance with applicable provisions of the Vista Municipal Code (VMC) and the City int ends to select more than one firm according to the evaluation criteria described in this RFP and any subsequent negotiations.
The initial term or period of the contract shall be three years (36-months) from the date of award with the possibility of two (2) optional successi ve one-year (12-month) renewal periods. This contract may be renewed by the City for two (2) successive one-year periods under the terms and conditions of the original contract except as stated below. Price increases in the amount of the Consumer Price Indexmay included at Consultant’s request for option years. Written notice of the City’s intension to renew shall be given approximately 90 calendar days prior to the expiration date of each contract period.
This contract between City and Consultant for as-needed professional construction management services is intended to have a ceiling amount of $600,000 for the three-year term. Funding will be identified on a project basis as determined by available grants and the approved Capital Improvement Program.
Proposals shall be submitted in accordance with the requirements of this RFP. A separately uploaded electronic Fee Schedule (hourly rate) shall be included with the Proposal, which the City shall only open after first considering and ranking the qualifications presented by each firm.
2. RESPONSE DUE DATE AND SUBMITTAL PROCESS
Proposals for this solicitation must be submitted electronically through the City’s Electronic Bidding System (OpenGov Procurement). Hardcopy proposals will not be accepted. Proposers must create a free account with OpenGov Procurement at:
https://procurement.opengov.com/signup. Registered proposers may obtain proposal materials and view submission procedures for this solicitation on the City’s OpenGov Procurement portal at: https://procurement.opengov.com/portal/cityofvista. Proposers must also download this solicitation to appear on the Bidder’s List as a “Prospective Bidder.” Proposers that fail to download this solicitation will not appear on the Bidders’ List and will not receive addenda or be able to submit a proposal. All proposals for this solicitation must be submitted online through OpenGov Procurement by THURSDAY, JANUARY 16, 2025 at 4:00 P.M.
OpenGov Procurement’s clock will determine the official time for the advertised proposal due date and such determination will be final. Any proposals not received in a timely manner by the Docusign Envelope ID: 4EA7D8C6-3242-4D29-8EEF-8D932C4E971B 03/11/2025
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proposal due date and time, as described above, will not be considered.
All project related questions and requests for clarifications, changes, exceptions, and deviations to the terms and conditions set forth in this solicitation shall be submitted via “Q&A” through the City’s Electronic Bidding System, OpenGov Procurement.
All questions must be submitted by the Question Submission Deadline listed in OpenGov Procurement. The City reserves the right to extend the date by which proposals are due.
To receive addenda and submit a proposal, Consultants shall register on the City’s Electronic Bidding System at https://procurement.opengov.com/signup. Once registered, Consultants must download the RFP while logged in under their own name and identification number to appear on the Electronic Prospective Bidders List as a “Prospective Bidder.” Consultants that fail to download the RFP will not appear on the Electronic Prospective Bidders List and their proposals will be considered non-responsive. If a Consultant is unable to register or download the RFP from OpenGov Procurement, a Consultant represent ative may contact OpenGov Procurement to troubleshoot the problem.
All proposal documents and supplementary documents must be uploaded using OpenGov Procurement prior to event date and time as instructed in this solicitation. Once file(s) have been uploaded and the Submission Status shows as “Submi tted” the submission is complete. At that point respondents will receive an email confirmation from OpenGov Procurement.
Requirements
The proposal shall be limited to fifteen (15) 8.5” x 11” pages, excluding cover letter, resumes, and appendix material. A cover letter shall summarize key elements and guarantee that key personnel will be committed to perform the required tasks throughout the duration of the contract. The cover letter shall be limited to two (2) pages and shal l include a contact name, email, phone number and full address for the consultant. The cover letter shall include a statement that the consultant can meet the City’s insurance requirements and is prepared to execute the Professional Services Agreement as written. A rate schedule (as described in the following section), shall be provided in a separate electronic file uploaded to OpenGov Procurement.
Faxed and email copies will not be accepted.
Proposals shall include a discussion of the Consultant's overall approach to the on-call contract, a summary of key personnel and qualifications, an organization chart, a rate schedule, and documentation of the firm’s and any sub-consul tant’s qualifications. The proposal should be concise, well organized, and demonstrate the responders' qualifications and experience applicable to the contract. Responders will be evaluated based on the information submitted in accordance with the criteria for selection provided herein.
Proposals submitted in response to this RFP shall include:
2.1. Cover Letter (Maximum 2 pages) - A cover letter shall summarize key elements and guarantee that key personnel will be committed to perform the required tasks throughout the duration of the contract. In cases where a team member voluntarily leaves a firm, the Consultant shall provide the City a proposal for substitute team member subject to the approval for the City.
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2.1.1. The cover letter shall be limited to two (2) pages and shall include a contact name, email, phone number and full address for the Consultant.
2.1.2. The cover letter shall include a statement that the Consultant can meet the City’s insurance requirements and is prepared to execute the Standard Consulting Agreement as written, and will not make any changes to the project team without authorization of the City.
2.2. Company Information
2.2.1. Identification of Responder;
2.2.2. Legal name and address of the company (partnership, corporation, joint venture, etc.);
2.2.3. Identification of the parent company (if applicable);
2.2.4. Addresses of offices located in San Diego County;
2.2.5. Number of employees in San Diego County;
2.2.6. Name, title, address and telephone number of person to contact concerning the proposal;
2.2.7. California Department of Industrial Relations (DIR) Number;
2.2.8. Secretary of State Entity Number;
2.2.9. Contractor’s License applicable to the proposed Scope of Services.
2.3. Proposed Task Order Approach – Discuss one generalized approach to time-budget management, documentation, requirement from the City, consideration for consultant’s workload at the time of the task order issuance, and quality assurance and quality control (QA/QC) program.
2.4. Project Team and Organization Chart
2.4.1. Describe project organization, including identification and responsibilities of key personnel.
2.4.2. Indicate roles of prime and all sub-consultants.
2.4.3. Provide a discussion of the experience of the Project Manager and other key staff members that would be involved with performing on-call services for the City. Describe their experience with the Design Build delivery method and the management of Design Build projects.
2.4.4. Provide resumes of the Project Manager and other key staff members who will work on this contract. The resume shall include relevant experience, education, licenses, and certifications. The resume for each individual shall not exceed two pages in length. Resumes may be included as an appendix to the main document.
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members, and sub-consultants.
2.4.6. California Department of Industrial Relations (DIR) Number and Secretary of State Entity Number for all subconsultants.
2.5. Consultant’s contact information.
2.6. List of officers authorized to sign on firm’s behalf.
2.7. References – The Consultant shall provide a minimum of three (3) references for similar projects for the prime firm. At least one reference shall be from the projects listed in Section 2.8. At a minimum, each reference shall include the client’s name and location, number of projects completed for the client, client contact name and phone number.
2.8. Experience
2.8.1. Provide a brief description of Consultant’s experience in completing similar efforts within the last 5 years.
2.8.2. Provide a detailed discussion of specialized experience in completing the scope of required services listed above.
2.8.3. Projects currently being performed may be submitted for consideration.
2.8.4. Project information should include a brief project description, agency or client name, their telephone number(s), the year of completion, and the contract fee.
2.8.5. Identify team members proposed for this RFP and their roles on the representative similar projects.
2.8.6. Exceptions to RFP – Consultant shall certify that it takes no exceptions to the RFP including the Sample Agreement. If the Consultant does take exception(s) to any portion of the RFP, the specific portion to which exception is taken shall be identified and explained.
2.9. Rate Schedule (separate electronic file uploaded to OpenGov Procurement, excluded from the page count limit):
2.9.1. Rate Schedule- A separate sealed rate schedule for Time and Materials for all personnel and sub-consultants. Service costs are to be provided on a per hourly basis and the proposed rates shall clearly correlate with names and classification of staff likely to be involved with the projects.
2.9.2. Billing -The City requires that all billing for work done by the end of a billing period be submitted to the City on a monthly basis. Each billing shall be submitted with a status report describing work performed. Final billing will be approved for payment only after a completed status report has been approved by the City.
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overtime rate for non-exempt employees.
3. SCOPE OF SERVICES
3.1. The Consultant shall provide trained and qualified staff to perform Construction Management Services for various Capital improvement projects, on an as- needed basis.
3.2. Construction Manager – Sample Duties
3.2.1 Review project plans and specifications before submitting a timely (5 working days) as-needed quote for the project construction management services and related duties.
3.2.2 Create and maintain a project filing system for managing the construction during the project that will be periodically be uploaded onto the City’s master filing system on the O: Drive.
3.2.3 Obtain copies and review the approved construction contract, insurance, payment and performance bonds, and purchase order for familiarity, and maintain within the project’s filing system.
3.2.4 Prepare and process with the City’s Project Manager escrow documents for when the Contractor requests to use an escrow account for the retention withheld.
3.2.5 Develop method and tracking form or spreadsheet for documenting working days and non-working days during construction.
3.2.6 Review awarded bid items on the bid schedule and modify the City’s progress payment request form to list bid items and track quantities for payments to the contractor.
3.2.7 Develop an agenda and hold a pre-construction meeting with the contractor, subcontractors, utility companies, City staff, and other stakeholders, and be prepared to discuss City requirements, contractors schedule, and project specific details.
3.2.8 Request submittals and maintain a project log of received, pending, and approved documentation for contractor emergency phone numbers (including after hours), permits, materials, traffic control plans and other documents for review and comment for approval with concurrence with the City’s Project Manager.
3.2.9 Issue Notice to Proceed to the contractor after concurrence with the City’s Project Manager.
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3.2.10 Review and provide written responses to contractor Requests for Information (RFIs) with concurrence with the City’s Project Manager.
3.2.11 Hold regular project status meetings either at the Civic Center or in the field as appropriate, regarding construction issues, progress reporting, interpretation of plans and specifications, and contractor performance.
3.2.12 Oversee construction activities and provide management to ensure that contractors' work is performed in accordance with safe practices, construction plans, specifications, and consistent with the intent of the design.
3.2.13 Coordinate the construction schedule with utility companies, Vista Irrigation District, Vallecitos Water District, NCTD, EDCO, Vista Fire Department, school districts, and adjacent jurisdictions where applicable.
3.2.14 Respond to public questions, requests and complaints regarding the work, schedule, and related project conditions.
3.2.15 Prepare weekly status reports that discuss the weekly activity and any action items for the contractor or City staff. Weekly status reports should reference and be consistent with the Inspection Daily Reports from the Inspector.
3.2.16 Review invoices or progress pay requests submitted by the contractor, confirm quantities with the Inspector, populate the Progress Payment Request form and obtain approvals in a timely manner.
3.2.17 Interface with the Contractor to facilitate resolution of technical issues, processing of design changes to suit conditions encountered in the field.
3.2.18 Negotiate all claims, changes, extra work, and change orders with concurrence with the City’s Project Manager. Prepare change order justification and recommend action on all change order requests. Prepare formal change order with City format consisting of the change order, memorandum to the City Manager, and cover sheet for City Manager approval or City Council approval depending on the amount of the cost.
3.2.19 Prepare and maintain a detailed project punch list to address work items needing completion before completion of the project.
3.2.20 Assist in closing out the Project. Verify that all the work has been completed including the project punch list. Verify all the project payments have been made to the Contractor, all claims have been resolved, and that all required releases have been obtained.
3.2.21 Prepare final quantity adjusting change order as required to make sure the final contract amount is consistent with what has been paid.
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3.2.22 Prepare Notice of Acceptance and Notice of Completion forms for related department approvals and verify that the stated retention amount is consistent with the actual funds retained.
4. PERFORMANCE
4.1 Provide services in accordance with specific projects on an as-needed basis.
4.2 Commencement of work under this Agreement shall occur only upon receipt of a Task Order approved by the City with the generation of a Purchase Order.
4.3 The cost of each Task Order under this Agreement shall be the negotiated cost for a specific project during the term of the Agreement using firm fixed price, or not to exceed price, or hourly rates.
4.4 Deliverables required are project specific and will be determined in the Task Order.
5. DELIVERABLES
5.1. The Consultant shall make project documentation available to City of Vista at any time during the project and shall periodically provide the City’s Project Manager project documentation to upload into the City’s filing system. At the conclusion of the project, the Consultant shall provide City with all project documentation including, but not limited to:
5.1.1. Correspondence
5.1.2. Submittals
5.1.3. Progress pay requests
5.1.4. Design change notifications
5.1.5. Change orders
5.1.6. Working day tabulation
5.1.7. Punchlist
5.1.8. Manuals and any warranty information
6. PROJECT PROGRESS
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commence work after notification to proceed by the City.
The Consultant is advised that any recommendation for contract award is not binding on the City until the Agreement is fully executed and approved by the City Council.
7. PROPOSAL SCHEDULE
The solicitation receipt and evaluation of proposals and the selection of the Consultant(s) will conform to the following schedule (Note: Dates are subject to change):
December 19, 2024 - City releases RFP on OpenGov Procurement.
January 10, 2025 - Deadline for questions.
January 16, 2025 - Proposals due by 4:00 P.M.
January 21, 2025 (approximate) – If applicable, short list of firms selected.
January 22, 2025 (approximate) - Negotiations begin with top-ranked firm(s).
February 25, 2025 (approximate) – City Council Meeting for Award of Contract.
8. EVALUATION CRITERIA
The City’s consultant evaluation and selection process is based on Qualifications Based Selection (QBS) for the professional services included in this RFP. An evaluation committee appointed by the City Engineer will review the proposals. The criteria for evaluating the proposals will take the following items into consideration:
8.1. 60% - Overall experience and technical competence of the firm(s) (including principal firms, joint venture-partners, and sub-consultants) and specific experience and technical competence on projects of a similar nature, considering the types of service required; the complexity of the project; references; and record of performance.
8.2. 20% - The strength and experience with projects of a similar nature of key personnel who will be dedicated to the Project.
8.3. 20% - Knowledge and understanding of the State and local regulations.
All evaluation criteria are subject to change via an addendum to this RFP.
Rate Schedule (separate electronic file uploaded to OpenGov Procurement) – the rate schedule of the top ranked consultants will be opened at t he conclusion of the consultant evaluation and selection process. Fees will not be used to determine the ranking of the consultants. The City may interview a short list of top ranked consultants or proceed directly to negotiating the final fee schedule with the top ranked consultant. The ultimate consultant selection will be based upon both technical merit and value to the City.
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9. ESTABLISHMENT OF FEES
The Consultant shall be paid based upon hourly rates, unit costs or fixed fee for services rendered as negotiated. For projects with a specific scope of work and duration, a project specific fee proposal will be requested. A Work Plan and a breakdown of labor hours by employee billing classification together with the cost of non-labor and sub-consultant services shall be included with the fee proposals for individual projects. The labor breakdown shall be based on a listing of work tasks that correlates with the Consultant’s defined scope of work for the project proposal. This information will be used by City’s staff to evaluate the reasonableness of the fee proposal, and will be used in negotiating the final fee amounts for each task requested by the City on an as-needed basis.
There will be no compensation to Consultant for hours expended due to Consultant’s errors and omissions.
The Consultant’s Standard Hourly Billing Rates (Fee Schedule) for all classifications of staff likely to be involved with an individual project shall be included with the Request for Proposals along with the mark-up rate for any non-labor expenses and sub-consultants. The fee schedule shall clearly identify the hourly rates for classifications of staff receiving prevailing wage rates.
During the term of the Agreement there will be no increases to the fee schedule.
10. METHOD OF PAYMENT
The Consultant shall submit monthly invoices to the City. Each invoice shall include a detailed breakdown of the services, the tasks, the hours, the personnel and staff type who worked on the project, and hourly rates.
11. PROFESSIONAL SERVICES AGREEMENT
A sample Professional Services Agreement is enclosed for review, as Attachment “A”. The RFP and the Consultant’s Proposal will be attached and become part of the Agreement as exhibits.
Any subsequent changes in the RFP from the date of issuance to the date of submittal will result in an addendum by the issuing office to those parties who have provided the proper notice of interest in responding to the RFP.
The signer of the Proposal must declare in writing that the only person, persons, company or parties interested in the proposal as principals are named therein; that the Proposal is made without collusion with any other person, persons, company, or parties submitting a Proposal; that it is in all respects fair and in good faith without collusion or fraud; and, that the signer of the Proposal has full authority to bind the principal proposer.
Please refer to the sample agreement for the necessary amounts of general liability, automotive, worker’s compensation and professional liability insurance. The appropriate endorsements are also shown within the sample contract agreement. The insurance certificate shall include the City of Vista, its officers and employees as insured or additional insured.
The contents of the Proposal of the successful consultants shall become a contractual obligation if a contract ensues. Failure of a consultant to accept this obligation will result in the cancellation of any award. Any damage accrued by the City as a result of a failure to contract may be recovered from the Consultant.
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12. ASSIGNED REPRESENTATIVES
The City will assign a responsible representative to administer the contract, and to assist the Consultant in obtaining information. The Consultant also shall assign a responsible representative (Project Manager) and an alternate, who shall be identified in the proposal. The Consultant’s representative will remain in responsible charge of the Consultant’s duties from the Notice-to-Proceed through project completion. If the Consultant’s Project Manager should be unable to continue with the project, then the Consultant shall notify the City’s representative in writing. The City’s representative shall first approve any substitution of representatives or sub- consultants identified in the proposal in writing. The City reserves the right to review and approve/disapprove all key staff and sub-consultant substitution or removal, and may consider such changes not approved to be a breach of contract. This breach of contract will not apply if the Project Manager leaves the Consulting firm.
13. RIGHT TO REJECT PROPOSALS
The City reserves the right to delay the project or reject any or all proposals submitted and no representation is made hereby that any contract will be awarded pursuant to this RFP or otherwise.
The City reserves the right to extend the due date, accept or reject any or all proposals received as a result of this request, negotiate with any qualified consultant or cancel this RFP in part or in its entirety. The City may require the selected consultant to participate in negotiations and to submit such technical, fee, or other revisions of their proposals as may result from negotiations.
All costs incurred in the preparation of the proposal, the submission of additional information and/or any aspect of a proposal prior to award of a written contract will be borne by the Respondent. The City will provide only the staff assistance and documentation specifically referred to herein and will not be responsible for any other cost or obligation of any kind, which may be incurred by the Respondent. All proposals s ubmitted to the City of Vista become the property of the City.
14. DISCLOSURE
All Proposals become the property of the City unless a return is specifically requested as specified in the following section. The City is a public agency subject to the disclosure requirements of the Public Records Act, California Government Code Section 6250 and following. These requirements include an exemption for “trade secrets”. If any proprietary information is contained in or attached to the written proposal, it must be clearly identified. In order to protect trade secrets from disclosure, pursuant to a public Records Acts request, you must agree in writing to defend and indemnify the City of Vista if litigation results.
15. LATE, MODIFIED, OR WITHDRAWN PROPOSALS
All proposal documents and supplementary documents must be uploaded using OpenGov Procurement as described in this solicitation. Once file(s) have been uploaded and the Submission Status shows as “Submitted” the submission is complete. Proposals received via mail, e-mail, and fax will not accepted.
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Any modification of a Proposal, except a modificati on resulting from the City's request for "best and final" offer, is subject to the same conditions as the initial submission.
Proposals may be withdrawn by written notice received at any time prior to Notice of Intent to Award. Thereafter, all Proposals constitute firm offers, subject to negotiation and execution of definitive documents that will remain open and cannot be revoked, withdrawn, or modified for a period of six (6) months thereafter. Proposals may be withdrawn in person by the consultant or an authorized representative, provided the authorized representative's identity is made known and the representative signs a receipt for the Proposals prior the posting of Notice of Intent to Award of contract award.
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00034875 3 Exhibit B
4910-1256-2458, v. 2
EXHIBIT B
CONTRACTOR’S PROPOSAL
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January 16, 2025
Ms. Erin Adams
City of Vista
Management Analyst
200 Civic Center Drive
Vista, CA 92084
Subject: Proposal for As-Needed Construction Management Services
Dear Ms. Adams:
Valley Construction Management is uniquely qualified to provide As-Needed Construction Management Services for this project for the following reasons.
• We Specialize in Construction Management and Inspection.
Valley CM was founded SOLELY to provide construction management and inspection of public works projects including water, wastewater, parks, paving and roadway improvement projects. Since our founding in 2007, Valley CM’s depth of experience and focused specialty has been entrusted to perform construction management and inspection services on over $350,000,000 worth of public construction projects. Valley CM’s narrow focus allows us to realize significant economic advantages while committing to maintaining a depth of specialized expe rience.
This commitment is driven by Valley CM’s founder’s passion for the challenges of this type of work. Valley CM is a WBE certified (VON #9IS00044) by the California Public Utilities Commission. Valley CM performed as- needed Construction Management services for the City of Vista from 201 4-2023 and is very familiar with City’s processes (contract award, NTP, Progress Payments, Change Orders, NTP, etc.) required for a successful project.
• We Bring the Contractor’s Perspective to the Owner’s Side of the Table.
Valley CM’s senior staff all have significant experience as both a general contractor and an owner’s representative.
This contractor experience aids tremendously in seeing the big picture, anticipating problems, and keeping the project moving to successful completion.
• Recent & Relevant Experiences
Valley CM has assembled a veteran team of licensed engineers, certified construction managers and QSD/QSP s that brings recent and relevant experience to the City and has an established track record of successful projects with over 50+ years of combined experience in the public works CIP projects. Valley CM will not make any changes to the project team without City authorization.
o Paul Mochel, PE, CCM, QSP/QSD is the founder of Valley CM and has over 26 years’ experience in public works construction.
o Lisa Laszlo, CCM, CWI has over 26 years’ experience in public works construction. o Chris Marquardt, CCM, QSP, QISP has over 20 years’ experience in water and wastewater. o George Foote has over 37 years’ experience in publics works construction specializing in water and wastewater projects and is a certified P6 Scheduler.
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• Proven Techniques and Methodologies
Valley CM has methodologies and techniques in place that have proven successful on past projects. These include a project planning meeting where we go over every page of the plans and specifications in detail with the contractor before the preconstruction meeting and discuss their bid approach. We also use Raken Daily Reporting software that runs through an app on our smart phones. This software eliminates the old, time-consuming way of handwriting daily reports and allows for a more detailed and thorough daily report that is compiled on a near real- time basis and can be emailed to City staff each day. We also use Smart Sheet (a cloud based excel spreadsheet document control system) to compile a one-line summary for each daily report and attached all reports for that day (inspection, soils, special inspection) so searching the project records are incredibly efficient for projects. We also use Smart Sheet for all document control (submittals, RFIs, change orders, etc.) on the project.
Valley CM is committed to the successful completion of the project and in the past has taken extraordinary steps to ensure this success including filling out contractor’s T&M sheets, assisting them with key scheduling ideas that must be addressed for the project, providing direction on how to prepare submittals, and providing help with other required paperwork that contractor’s often have trouble producing.
Valley CM takes no exceptions to the RFQ including the professional services agreement or insurance requirements.
Valley CM has successfully executed several previous Professional Service Agreements with the City of Vista in the last 11 years.
Sincerely,
Valley Construction Management
Paul Mochel, PE, CCM
Principal Construction Manager
Authorized to sign on the firm’s behalf.
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2. COMPANY INFORMATION
a. Legal name and address of company
Valley CM, Inc.
DBA: Valley Construction
Management
3525 Del Mar Heights Road #192
San Diego, CA 92130
b. Legal form of company
California S-Corporation. State
Corporation No. C2598602
Fed Tax ID: 20-8309093
c. Address of office from which project
will be managed
3525 Del Mar Heights Road #192
San Diego, CA 92130
d. Number of years company has
maintained this office
18 Years
e. Number of employees in the office
11 employees
f. Name, title, address and telephone
number of contact person for
proposal
Paul Mochel, Construction Manager
3525 Del Mar Heights Road #192
San Diego, CA 92130
858-444-6804
g. Department of Industrial Relations
Registration #1000033788
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3. PROPOSED TASK ORDER APPROACH
As-Needed CM work requires sufficient resources and scheduling to meet the City’s demands over the 3-year duration of the contract. Valley CM has significant experience managing as-needed contracts for the City of Vista, Olivenhain Municipal Water District and Otay Water District. Valley CM’s smaller size allows us the flexibility to meet City demands for construction managers. Valley CM construction managers typically run several projects at one time and are extremely capable of successfully representi ng the City on multiple projects. Our construction managers can also provide inspection services as needed.
Valley CM’s task order proposal will have a breakdown of total hours and estimated percentage of hours/day inspection is expected to require. Valley CM reviews the hours expended vs hour to complete at 25%, 50% and 75% to see if remaining budget will cover inspector through the project completion. A report will be provided to the City at each of these intervals to let the City know if the current budget is sufficient or an amendment may be required. By tracking through 25%, 50% and 75% expenditures, the City has a clear and early understanding of any potential budget extensions and there is sufficient time to gain any required approval for a budget extension.
Valley CM has extensive experience managing CM effort and supervision of inspection staff. Valley CM will provide weekly schedule updates to City staff as well as conversations and emails to alert City staff of any changes in schedule or potential change orders. Valley CM will present a monthly progress report to the City to provide a summary of the project for use by the City in presenting the project to other departments or the council. The report will outline in text, with supporting photo documentatio n, the progress of the project including financial status of the construction and CM contract, schedule status change order status and copies of all project logs (RFI’s, submittals, change orders, correspondence, etc.).
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4. PROJECT TEAM AND ORGANIZATION CHART
Valley CM staff have significant contractor experience in the water and wastewater industry which aids tremendously in seeing the big picture, anticipating problems, and keeping the project moving to successful completion. Valley CM firmly believes that by bringing the contractor’s perspective to the owner’s side of the table, we can be a proactive participant in the project and anticipate and mitigate problems with the contractor.
Valley CM has assembled a veteran team of licensed engineers, certified construction managers and QSD/QSP s that brings recent and relevant experience to the City and has an established track record of successful projects with over 100+ years of combined experience in the public works construction industry.
Valley CM staff regularly communicate with City staff during the weekly/bi -weekly progress meetings held for each project and then as -needed when critical items occur such as changed conditions or extra work which will required City direction.
Paul Mochel, PE, CCM, CWI will be the Principal Construction Manager for the entire duration of the contract.
Paul is a proven leader whose career includes 25+ years’ experience on all sides of the public works construction industry. He started his career as a water and wastewater CIP inspector for the City of San Diego, continued as a project manager for a local underground contractor specializing in open cut and microtunneling and then transitioned to a construction manager for various Cities and Special Districts in Southern California. This well-rounded experience allows Paul to see the big picture for projects as well as have an intimate knowledge of the small details that are required for a project to be successful. As founder of Valley CM, Paul is personally committed to the success of the City’s projects and to remaining the construction manager for the complete duration of this contract. Paul’s commitment to construction management results in an ever-growing experience and knowledge base that can assist the City in maximizing the success of the project. Paul was the City of Vista Construction Manage on the City of Vista’s Skate Park Design-Build project and is experienced in managing these types of projects.
Lisa Craig, CCM, CWI, QSP Lisa has over 24 years of construction field experience working for a water and wastewater contractors and heavy civil construction including 16 years’ experience supervising crews. Her projects have included water and wastewater treatment plants, open cut co nstruction, jack & bore tunnels and CIPP lining Docusign Envelope ID: 4EA7D8C6-3242-4D29-8EEF-8D932C4E971B 03/11/2025
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for public and private clients. She has extensive experience in estimating, cost analysis and project controls. Her experience working as a general contractor from the laborer level to project manager allows Lisa to anticipate problems and the contractor’s actions to minimize change orders and delays. Lisa is a certified welding inspector, certified public infrastructure inspector and certified recycled water cross connection specialist.
Chris Marquardt, CCM, ICC, QSP, QISP will be the project inspector and has over 18 years of construction field inspection experience working on complex public works construction projects including pump stations, open cut pipeline installation, trenchless pipeline installation including microtunneling, jack & bore, and CIPP lining as well as paving, manhole construction and ROW inspection. Other projects include CMU and reinforced concrete structures, post tension concrete parking structures, military base barracks and Naval fuel storage and delivery facilities. Chris also has extensive experience providing storm water compliance (QSP) services to various public agencies and general contractors. Chris has worked for private firms as well as public agencies and understands responsibilities of all stakeholders. Chris has active ly sought training and Certification throughout his career. He holds many certifications from NASSCO, ICC, State Water Board and American Concrete Institute.
George Foote (Valley CM) George has over 37+ years of construction experience in the water and wastewater industry, Having worked his way up from contractor project manager to President of West Coast Operations of a large treatment plant contractor, George understands the complexity, nuances and synergy required for a successful construction project. George has been responsible for building over 200 municipal water, wastewater treatment plants, electrical upgrades, pump station and lift stations in California, Colorado, and Texas. George is also certified in Primavera 6 scheduling software which will help tremendously in the complex scheduling of the phasing of this project.
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5. EXPERIENCE
CM Philosophy
Valley CM was founded solely to provide Construction Management and Inspection for water and wastewater projects ONLY. By narrowing the focus of what we do, we can provide the highest level of service and knowledge for our clients. Our narrow focus allows Valley CM to realize significant economic advantages while maintaining a depth of specialized experience. This commitment is driven by Valley CM’s founder’s passion for the challenges of this type of work.
Valley CM is an advocate for the project. We are spending the public’s money and the CM needs to ensure it is spent properly. Being an adversarial or pushover CM doesn’t benefit anybody. Valley CM’s collaborative approach will treat each stakeholder in a professional and consistent manner. Once the contractors know our expectations, see that the documents are being interpreted in a consistent manner, and that all stakeholders are being treated in a fair and equitable manner, they will respond in a like manner. This approach will create fewer problems in administering the project and has worked well on past projects.
Setting the right tone at the beginning of the project can make or break the project. Valley CM has found that helping the contractor understand upfront exactly what the CM team expects of them pays dividends down the road.
The contractor’s superintendents and foreman typically do not review the plans and specifications until shortly before the project starts. We’ve found that by being proactive in assisting the contractor to understand the contract requirements up front, we develop a mutual respect with the contractor and a good working relationship.
The right personnel are proactive, solutions oriented with significant and relevant project experience that can resolve issues at the lowest levels. Valley CM’s core staff have significant contractor experience which aids tremendously in seeing the big picture, anticipating problems, and keeping the project moving to successful completion. Valley CM firmly believes that by bringing the contractor’s perspective to the owner’s side of the table, we can be a proactive participant in the project and anticipate and mitigate problems with the contractor. The right personnel are well managed by senior staff and sensitive to the need to have a seamless integration with the City staff.
Construction Management/Inspection Techniques
Project Planning Meeting
Valley CM holds a Project Planning Meeting with the contractor prior to the pre-construction meeting. At this meeting, the CM and Contractor (including the foreman and estimator) review every page of the plans and specifications to flush out problems, discrepancies . We discuss the contractor’s proposed plan to complete the project to foresee any problems and discuss in detail the inspection requirements, shutdown requirements and other owner requirements for the project. The contractor will be asked to bring their bid estimate to the meeting. Resolving issues at this time has saved other clients significant time and costs. This meeting also has the beneficial effect of becoming a meaningful partnering session without anybody realizing it. This is the first time all relevant parties are face to face to begin developing a collaborative working relationship. The contractor will see exactly how the CM teams interprets any issues they bring up. By responding in a fair and reasonable manner, the contractor will respond likewise and start the project with the correct tone and build collaboration. These meetings have lasted from a few hours to an entire week. Contractors often state they wish all their projects had these meetings. One of these meetings resulted in the discovery that half of the instrumentation drawings for a water treatment plant were missing Docusign Envelope ID: 4EA7D8C6-3242-4D29-8EEF-8D932C4E971B 03/11/2025
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from the bid set. The costs to correct this problem were significantly cheaper prior to construction. Discovering and solving problems prior to mobilization is significantly easier and often at reduced or no costs.
Risk Management
Change order management begins at the project planning meeting to flush out any problems and address them quickly and typically at a lesser cost than if encountered during construction. The contractor is also instructed of the proper procedure that must be followed for claiming a change condition during construction. During construction Valley CM’s inspectors are trained to follow the proper procedures for documenting changed conditions. Quick response to a change condition is essential. Valley CM’s co ntractor experience allows a thorough preliminary evaluation of all requested changes for appropriateness, cost -effectiveness, confirmation of entitlement and time impact prior to issuing it to the contractor a request for quotation. Valley CM typically prepares an independent estimates and schedule impact analyses for larger proposed changes to be used as a baseline for negotiations. We maintain a fair and objective approach to negotiations and assure that appropriate changes are authorized in a timely manner. The money is the blood of this project and must be constantly monitored to ensure an efficient completion of the projects. RESOLVED DISPUTES DO NOT BECOME CLAIMS! Valley CM has litigation experience on both the owner’s and contractor’s side. This experience reinforces the key to successful claims management is to resolve them quickly and fairly. Valley CM settled a $1.1M delay claim due to significant design errors for $400K because it was settled quickly and reasonably.
Quality Assurance/Quality Control
An accurate description of the work is key to successful inspections. The inspectors daily report needs to tell a story to someone reading it years from now about how the project was built. Using Note Vault daily report software allows our inspector to provide incredibly detailed reports on multiple projects throughout the day due to the ease of use of the software. Note Vault saves our inspectors 2-3 hours per week that were previously spent on completing daily reports. These are 2-3 additional hours that can be spent in the field observing construction projects instead of processing paperwork. Additionally, the City has almost immediate access to the daily reports.
Public Relations
Valley CM recognizes that community relationships can be as important as the technical side of this project. We pride ourselves in being “good neighbors” in the community for all projects. Proactive communication with the affected public before, during and after the project can go a long way to contributing to the success of the project.
It is Valley CM’s policy to provide cell phone numbers (answered 24 hours/day) to the public to allow direct access to the project personnel who can answer questions or solve their field/construction problems quickly.
Detailed Scope of Work
Valley CM has successful performed all the items listed in the Scope of Required Services for this project. We have specialized experience in completing the required scope of services as follows:
Document Control
Valley CM utilizes Smartsheet, a cloud -based project management software program. All project documents (submittals, RFI’s, logs, test reports, meeting minutes, progress payments, etc.) are transmitted, logged and shared electronically utilizing this cloud -based system. Each user (City, Contractor and Valley CM) has separate login credentials that allows easy tracking of all use and restricted access to specific areas as needed. A dependable and simple document control system is the key to managing claims. At the end of the project, a thumb drive with all the electronic copies will be turned over to the City.
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Requests for Information (RFI’s)
Valley CM will manage contractor requests for information (RFI’s) during construction. The status of RFI’s will be accounted for in the RFI log. Valley CM believes that RFI’s should be processed at the lowest level possible.
RFI’s will be reviewing, and a response drafted for City review. If required, Valley CM will forward to the Designer for further review. Valley CM will respond to RFI's typically in less than working 2 days.
Shop Drawings & Submittal Reviews
Valley CM will log in, track, process, and review submittals, plans, profiles, and shop drawings. Valley CM will review each submittal for completeness and compliance with all contract requirements. Submittals such as pipe material, fittings, etc. can be reviewed and approved by Valley CM with any deviations sent to the Designer for approval if the City requires. All submittals will be tracked on the submittal log and be converted to PDF format and stored in the projects document control system.
Reports, Certifications and Tests
Valley CM staff reviews all lab report and material test inspection for conformance with the project requirements Any non-conformance issues are immediately brought to our attention, documented and tracked until resolved.
Labor Compliance
Valley CM staff will review the State of California DIR website to ensure the contractor and subcontractor is current with all certified payroll submissions. As this project has grant fund, original hard copies will also be required to be submitted to Valley CM for review. The satisfactory completion of these items is a prerequisite for processing the monthly progress payment estimate.
Meetings
Valley CM will coordinate with the City, contractor and appropriate Agencies and chair all meetings. Valley CM has standard agendas for the preconstruction meeting and progress meeting that will be modified for this contract.
Valley CM will hold bi-weekly progress meetings with the contractor and their appropriate subcontractors to review construction progress. We will keep minutes of the meetings, assigning action items, responsibilities, and documenting project trends. Minutes will be distributed within 2 days of the progress meeting. Meetings will include reviewing the contractor's three-week look ahead schedule (including shutdown and tie-in work), submittals and RFI/design clarification status, potential change orders an d change orders, delays and potential claims, construction problem resolution and public outreach issues. Minutes will include a copy of the latest submittal, RFI and change order logs.
Change Orders
Valley CM will manage the change order process to help obtain a fair and reasonable price for legitimate extra work items. We will request and log change order (extra work) quotations as requested by the City or contractor, and will coordinate the preparation of any revised specifications and/or sketches needed to define the scope of the extra work. In each case, until a potential extra work item is confirmed and executed as a change order (or is dropped), it will be assigned a potential change order (PCO) number to facilitate tracking and filing. In this manner, several potential change orders can subsequently be incorporated into a single contract change order. Change order work performed on a time-and-materials basis will be verified daily. Valley CM will enter the change order work activities into the CPM schedule to verify requested time extensions impacts accompanying the change order. A detailed change order cost estimate with which to compare and negotiate the contractor's cost quotation will be prepared for larger change orders. Valley CM will then recommend acceptance or rejection of the terms of the Docusign Envelope ID: 4EA7D8C6-3242-4D29-8EEF-8D932C4E971B 03/11/2025
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change order to the City. If the change order is accepted, Valley CM will prepare the document for signature. If there is disputed extra work, Valley CM will work with the City and contractor until the item has been satisfactorily resolved. If it is not resolved, Valley CM will track the item as a potential claim. Change order status will be included in the monthly status report.
Valley CM will take the lead in the resolution of any contract claims for this project during the construction contract period. We will keep current logs of Notice of Potential Claims and will prepare documents and supporting evidence regarding claims. Information on each individual Notice of Potential Claim will be kept separately in the project files. Valley CM will provide complete documentation, a claims response strategy, and cost analysis for the City review. However, it is Valley CM’s intent to resolve claims and disputed work quickly and fairly as our experience has proven this typically results in the lowest cost to the City. Valley CM does not anticipate any claims on this project.
Construction Observation
Valley CM understands that City of Vista inspectors will provide the construction observation for the assigned project. Valley CM has worked with all the City’s inspectors on previous projects and has developed a good working relationship and understand the City’s inspection process and coordination with City operations.
Coordinate Geotechnical, Material and Specialty Testing and Inspection Valley CM understand the City utilizes other consultant firms for geotechnical and material testing as part of other as-needed contracts. Valley CM has worked with several of the City’s as-needed consultants and developed a good working relationship with all of them.
Drone Photographs
Drone photograph and videos will be taken of the project on a regular basis . Drone photographs can provide a unique perspective of the construction project that is often helpful for reports to the City Council. Paul is an FAA Part 107 licensed drone operator.
Pay Requests
Valley CM will review the contractor’s Schedule of Values to ensure it represents an appropriate detailed cost breakdown for each lump sum item as required by the contract. Valley CM will review the monthly Progress Payment Request to ensure it represent the actual work completed that month and provide a recommendation to the City for payment. Valley CM will maintain red-line markups of the contract drawings showing all change order items and RFIs/design clarifications, as well as other information regardi ng underground utilities and information useful to the City for future maintenance and construction. Valley CM will review the contractor's set of marked up drawings to verify completeness prior to processing the monthly pay estimate. Compliance with certified payroll requirements will also be required to process the pay estimate.
Schedule
Valley CM’s team will review the contractor’s baseline Critical Path Method (CPM) schedule to ensure that the sequencing and durations reflect a true representation of the construction. We will check the logic network and the activity input durations and precedents for reasonableness of the sequence and duration of the activities. Specified construction sequencing, shutdown and scheduling constraints, interfacing with adjacent contracts, as well as all submittals, procurement, construction, shutdowns and tie-ins and closeout actives that are included for work will be confirmed. Valley CM will also perform detailed reviews of the contractor’s monthly schedule update to ensure that actual work progress based upon their records is properly incorporated, inclu ding the impacts of any change order work. Valley CM will also maintain its own “As-Built” schedule for verifying the contractor’s schedule.
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Valley CM will require the contractor to prepare a recovery schedule when any critical path falls significantly behind schedule and will monitor its effectiveness in restoring the schedule. Valley CM will also review the weekly 3-week look-ahead schedule against the current approved schedule to determine if the project is slipping behind schedule. It is easier to correct smaller delays discovered on a weekly basis than a larger delay monthly.
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Project Experience
The following projects were selected to demonstrate Valley CM’s experience with street/roadway reconstruction projects, gravity sewer pipeline installation, CIPP sewer rehabilitation and lift station projects. Please feel free to call any of the references listed in the project experience section to verify Valley CM’s experience and performance on the projects.
South Santa Fe Streetscape Improvements Project-Phase 1, 2 & 3 Client: City of Vista
Cost: $30 Million
Owner PM: Greg Mayer 760-6473-5408
Key Staff: Paul Mochel
Valley CM provide Construction Management services for this award winning, green street improvement project. Valley CM staff worked closely with City staff who provided inspection for the project. The project included in the installation of multiple round-a-bouts bio-swale median filtration, silva cell storm water treatment, new sidewalks, rubberized asphalt, custom concrete sidewalk finishes and other pedestrian friendly items. All phases included the underground conversion of all overhead utilities and significant wet utilities relocation in preparation for the improvements. The keystone of the site was a custom-made archway sign unveiled at the grand opening of this newly revitalized area.
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Age and Condition Related Sewer Rehabilitation (CIP 8165 & 8175) Client: City of Vista
Cost: $4.8 Million
Owner PM: Tony White 619-212-3554
Key Staff: Paul Mochel
Construction Manager for City of Vista CIP sewer rehabilitation project. Work performed included cured in place pipe liners (CIPP)and manhole cover upgrades. Over 105,000 feet of 8” pipe liner, 1,500 of 10” pipe liner and 1,900 feet of 12” pipe liner. In addition there were over 1,200 service lateral connection repairs using T- Liner technology.
There were also multiple in pipe point repairs. CCTV assessment of pre lined pipe performed to determine CIPP rehabilitation feasibility. Pre construction site asse ssments to determine right of ways and city easements before construction of manhole cover replacements and upgrades. Inspection of all CIPP installations ensuring material and procedures compliant with ASTM and NASSCO standards. Sample scheduling and chain of custody management of CIPP samples with laboratory performed. Resident questions and complaints mediated for the City with no unresolved issues.
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ARPA City Wide CMP Replacement Project-Phase 2
Client: City of Vista
Cost: $6.2Million
Owner PM: Gabe Grewe 760-643-5413
Key Staff: Paul Mochel
Construction Manager for City of Vista ARAP City-Wide CMP Replacement Project. Paul was also the CM on Phase 1 of the project and continues to bring this knowledge on the large Phase 2 of the project which includes the replacement of over 70 storms drain locations throughout the City. Paul is coordinating with City inspection staff and the City’s geotechnical consultant to ensure a successful project.
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Valley CM has successfully performed construction management services for these additional City of Vista that are similar to the City’s proposed 10-year CIP program.
• CIP 8238-ARPA CMP Replacement Phase 1
• CIP 8913-Bobolink Storm Drain Phase 1
• CIP 8131-Buena Outfall Modifications
• CIP 8142-Minor Traffic Signal Modifications
• CIP 8202-Thibodo to Watson Way Sewer Replacement
• CIP 8225-Street Rehabilitation and Reconstruction
o Multiple slurry seal and asphalt paving projects throughout the City. o Beverly Drive Drainage Project
• CIP 8262-2014 Slurry Seal Project
• CIP 8265-Wave Waterpark Spray Ground Replacement
• CIP 8267-Public Works Yard Improvement Project
• CIP 8268-East Vista Way Raised Median Project
• CIP 8270-Traffic Signal Interconnect & Upgrade
• CIP 8274 Small Diameter Pipe Rehabilitation Project
• CIP 8276-Skate Park Design Build
• CIP 8283-Traffic Signal at Bobier and North Anza
• CIP 8290-2018 Mobility Project
• CIP 8294-Civic Center Widening at Postal Way
• CIP 8302-Main Street Parking Project
• CIP 8309 Traffic Signal Interconnect & Upgrade North
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3525 Del Mar Heights Rd Suite 192
San Diego, CA 92130
866 966 2720
[email protected]
www.ValleyCM.com
City of Vista
As-Needed Construction Management Services
2025-2027
Rate Schedule
The following rates are firm for the three (3) years of the proposed contract and based on prevailing wage rates. Valley CM rates include all direct charges (cell phone, laptop, vehicle, etc.)
Name Title Hourly
Rate
Paul Mochel, PE, CCM Principal Construction Manager $195 Lisa Laszlo, CCM, CWI Construction Manager $185
Chris Marquardt Construction Manager $185
George Foote Construction Manager $185
*Rates include all direct charges (cell phone, laptop, vehicle, etc.)
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00034875 3 Exhibit C, Page 1 of 3
4910-1256-2458, v. 2
EXHIBIT C
INSURANCE REQUIREMENTS
Contractor shall procure and maintain for the duration of the contract, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees, or subcontractors. Nothing in these provisions shall limit Contractor’s Duty of Indemnification.
MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
1. Commercial General Liability (“CGL”): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products, completed operations, property damage, bodily injury, and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this Project/location or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: Insurance Services Office Form Number CA 0001 covering Code 1 (any auto), with limits no less than $2,000,000 per accident for bodily injury and property damage.
3. Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employers’ Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.
Contractor shall also provide the additional coverages checked below and at least as broad as:
4. Professional Liability, with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 policy aggregate.
If the Contractor maintains higher limits than the minimums shown above, City requires and shall be entitled to coverage for the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City.
Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by City. At the option of City, either: the Contractor shall cause the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City, its officers, officials, employees, and volunteers; or the Contractor shall provide a financial guarantee satisfactory to City guaranteeing payment of losses and related investigations, claim administration, and defense expenses.
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:
1. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of with respect Docusign Envelope ID: 4EA7D8C6-3242-4D29-8EEF-8D932C4E971B 03/11/2025
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4910-1256-2458, v. 2
to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by or on behalf of the Contractor. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85 or both CG 20 10 and CG 20 37 forms if later revisions used), unless otherwise approved in advance by City.
2. For any claims related to this Project, the Contractor’s insurance coverage shall be primary insurance as respects City, its officers, officials, employees, and volunteers.
Any insurance or self-insurance maintained by City, its officers, officials, employees, and volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.
3. Each insurance policy required by this clause shall provide that coverage shall not be canceled, except with notice to City.
Claims Made Policies
If any coverage required is written on a claims-made coverage form:
1. The retroactive date must be shown, and this date must be before the execution date of the contract or the beginning of contract work.
2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of contract work.
3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective, or start of work date, the Contractor must purchase extended reporting period coverage for a minimum of five (5) years after completion of contract work.
4. A copy of the claims reporting requirements must be submitted to City for review.
Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of no less than A: VII, unless otherwise acceptable to City.
Waiver of Subrogation
Contractor hereby agrees to waive rights of subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of City for all work performed by the Contractor, its employees, agents and subcontractors.
Verification of Coverage
Contractor shall furnish City with original certificates and amendatory endorsements, or copies of the applicable insurance language, effecting coverage required by this contract. All certificates and endorsements are to be received and approved by City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. City reserves the right to require Docusign Envelope ID: 4EA7D8C6-3242-4D29-8EEF-8D932C4E971B 03/11/2025
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00034875 3 Exhibit C, Page 3 of 3
4910-1256-2458, v. 2
complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time.
Subcontractors
Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors. For CGL coverage, subcontractors shall provide coverage with a format least as broad as CG 20 38 04 13.
Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other circumstances.
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00034875 3 Exhibit D
4910-1256-2458, v. 2
AGREEMENT TO COMPLY WITH CALIFORNIA LABOR LAW REQUIREMENTS [Labor Code §§ 1720, 1771.1, 1773.8, 1775, 1776, 1777.5, 1813, 1860, 1861, 3700] The undersigned Contractor certifies that it is aware of and hereby agrees to fully comply with the following provisions of California law:
1. No contractor or subcontractor may be listed on a bid proposal for a public works project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)]. No contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
2. Contractor acknowledges that this contract is subject to the provisions of Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code relating to public works and the awarding public agency (“ Agency”) and agrees to be bound by all the provisions thereof as though set forth in full herein.
3. Contractor agrees to comply with the provisions of California Labor Code Section 1773.8 which requires the payment of travel and subsistence payments to each worker needed to execute the work to the extent required by law.
4. Contractor agrees to comply with the provisions of California Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The Contractor shall, as a penalty to the Agency, forfeit not more than fifty dollars ($50) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the Director of Industrial Relations for the work or craft in which the worker is employed for any public work done under the contract by Contractor or by any subcontractor.
5. Contractor agrees to comply with the provisions of California Labor Code Section 1776 which require Contractor and each subcontractor to (1) keep accurate payroll records, (2) certify and make such payroll records available for inspection as provided by Section 1776, and (3) inform the Agency of the location of the records. The Contractor is responsible for compliance with Section 1776 by itself and all of its subcontractors.
6. Contractor agrees to comply with the provisions of California Labor Code Section 1777.5 concerning the employment of apprentices on public works projects, and further agrees that Contractor is responsible for compliance with Section 1777.5 by itself and all of its subcontractors.
7. Contractor agrees to comply with the provisions of California Labor Code Section 1813 concerning penalties for workers who work excess hours. The Contractor shall, as a penalty to the Agency, forfeit twenty-five dollars ($25) for each worker employed in the execution of the contract by the Contractor or by any subcontractor for each calendar day during which such worker is required or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation of the pro visions of Division 2, Part 7, Chapter 1, Article 3 of the California Labor Code.
8. California Labor Code Sections 1860 and 3700 provide that every contractor will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, Contractor hereby certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for worker’s compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.”
Signature Date
Name/Title Company:
Docusign Envelope ID: 4EA7D8C6-3242-4D29-8EEF-8D932C4E971B Valley CMSecretaryPaul Mochel
February 12, 2025
03/11/2025
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4910-1256-2458, v. 2
EXHIBIT E
SPECIAL PROVISIONS
This Contract is subject to the following provisions, if checked:
1. State of California grant conditions, as attached.
2. Federal grant conditions, as attached.
3. Other conditions, as attached.
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2/11/2025
Webster Insurance Agency, Inc.
8315 La Mesa Blvd.
La Mesa, CA 91942
Carlo Cunanan
619 433-3801 619 741-1047
[email protected]
00000245-0 353
VALLEY CONSTRUCTION MANAGEMENT
3525 Del Mar Heights Rd
#192
San Diego, CA 92130
CRUM & FORSTER SPEC INS CO
A EPK-149601 11/24/2024 11/24/2025X
X
X
1,000,000
50,000
5,000
1,000,000
2,000,000
2,000,000
California Auto Ins Co (MIC) 38342
B BA040000051349 3/18/2024 3/18/2025
X
1,000,000
DEDUCTIBLE $1000
CRUM & FORSTER SPEC INS CO
A EFX-126534 11/24/2024 11/24/2025X
X
0 2,000,000
2,000,000
THE HARTFORD 29424
C 72WECBG6NED 6/12/2024 6/12/2025
Y
X
1,000,000
1,000,000
1,000,000
CRUM & FORSTER SPEC INS CO
A EPK-149601 11/24/2024 11/24/2025Errors & Omissions Liability 1,000,000
CRUM & FORSTER SPEC INS CO
A EPK-149601 11/24/2024 11/24/2025Pollution 1,000,000
AS PER CONTRACT 30 DAYS NOTICE OF CANCELLATION
The City, its officers, officials, employees, and volunteers are NAMED AS ADDITIONAL INSURED AS RESPECTS OPERATIONS OF THE NAMED INSURED PERFORMED UNDER CONTRACT WITH THE CITY.
Workers Comp: Galina Mochel Paul Mochel
City of Vista
200 Civic Center Drive
Vista, CA 92084
(CSC)
Printed by CSC on 02/11/2025 at 02:21PM
ANY PROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED?
INSR ADDL SUBR
LTR INSD WVD
DATE (MM/DD/YYYY)
PRODUCER CONTACT
NAME:
FAXPHONE
(A/C, No):(A/C, No, Ext):
E-MAIL
ADDRESS:
INSURER A :
INSURED INSURER B :
INSURER C :
INSURER D :
INSURER E :
INSURER F :
POLICY NUMBER
POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY) (MM/DD/YYYY)
AUTOMOBILE LIABILITY
UMBRELLA LIAB
EXCESS LIAB
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
AUTHORIZED REPRESENTATIVE
EACH OCCURRENCE $
DAMAGE TO RENTED
CLAIMS-MADE OCCUR $PREMISES (Ea occurrence)
MED EXP (Any one person) $
PERSONAL & ADV INJURY $
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $
PRO-POLICY LOC PRODUCTS - COMP/OP AGG $JECT
OTHER: $
COMBINED SINGLE LIMIT $(Ea accident)
ANY AUTO BODILY INJURY (Per person) $
OWNED SCHEDULED BODILY INJURY (Per accident) $AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $AUTOS ONLY AUTOS ONLY (Per accident) $
OCCUR EACH OCCURRENCE $
CLAIMS-MADE AGGREGATE $
DED RETENTION $ $
PER OTH-
STATUTE ER
E.L. EACH ACCIDENT $
E.L. DISEASE - EA EMPLOYEE $
If yes, describe under
E.L. DISEASE - POLICY LIMIT $DESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGE NAIC #
COMMERCIAL GENERAL LIABILITY
Y / N
N / A
(Mandatory in NH)
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
CERTIFICATE HOLDER CANCELLATION
© 1988-2015 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORDACORD 25 (2016/03)
CERTIFICATE OF LIABILITY INSURANCE
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