West Sacramento City Council
January 17, 2024

1. NCE
It should be noted that staff extended the submission deadline one week to increase competitiveness and to encourage firms to submit proposals. The proposal received, from NCE, was evaluated by a (3) person panel of City staff consistent with the City’s purchasing policy. The Proposal was evaluated based on qualifications, proven ability, experience, and technical approach. After reviewing NCE’s qualifications, experience, and proposed work plan, the staff selection panel determined that NCE has a strong understanding of the specified work and is qualified to perform the work requested in the RFP. The attached contract includes the negotiated scope and fees to complete the assignment.

Environmental Considerations
It has been determined that the appropriate level of environmental review for this project is a Categorical Exemption as identified under California Code of Regulations, Title 14, Division 6, Chapter 3, Section 15206 of the California Environmental Quality Act. This project consists of data collection, resource evaluation activities, and study that will eventually lead to funding of roadway preservation, rehabilitation, and reconstruction projects that will undergo their own environmental reviews.

Commission Recommendations
N/A
Strategic Plan Integration
N/A
Alternatives
The following alternatives are available to the City Council:
1) Approve the recommended actions as stated above.
2) Make adjustments to the recommended actions.
3) Decline the recommended actions or cancel the project.

Alternatives 2 and 3 are not recommended as this project has a tight delivery schedule to update the PMS. Any changes or modifications to the scope of the Project or the documents required to move the Project forward may impact the overall project schedule and potential grant funding for current and future street projects.

Coordination and Review
This report was prepared by the Capital Projects Department in coordination with and review by the Finance Department.

Budget/Cost Impact
This project is included in the City’s current Capital Improvement Program (CIP) as CIP 17027 – Pavement Management System (2023). Additional funds are requested for this CIP to fully fund the pavement management system update and additional data collection. Table 1 provides a breakdown of the current expenses and anticipated costs for this project. Staff recommends the use of Road Fund, Gas Tax funds for this purpose.

Table 1: Funding Breakdown of current and anticipated project expenses.

Pavement Management System Update
Consultant Contract – NCE Pending $143,500
Consultant Contingency – NCE Pending $ 14,350
City Staff (Project Management and Engineering) Pending $ 18,480 Other Project Contingency Pending $ 3,670
Total Costs $180,000
Current Project Funding (Fund 201 – Road Fund, Gas Tax) $150,000 Project Need (Fund 201 – Road Fund, Gas Tax) $ 30,000

ATTACHMENTS
Attachment 1 - Contract for Professional Services
Attachment 2 – Resolution 24-10
182
NCE
CPE23-311 Pavement Management System Update
Expires 1/16/27

CONTRACT FOR SERVICES
THIS CONTRACT is made on January 17, 2024, by and between the CITY OF WEST SACRAMENTO (“City”), and NCE (“Consultant”).

WITNESSETH:

WHEREAS, the City proposes Engineering Consulting Services for the 2023 Pavement Management System Update Project;
WHEREAS, the Consultant has presented a proposal for such services to the City, dated November 17, 2023, (attached hereto as Exhibit “A”) and is duly licensed, qualified and experienced to perform those services;
NOW, THEREFORE, the parties hereto mutually agree as follows:

1. SCOPE OF SERVICES:

A. Consultant shall do all work, attend all meetings, produce all reports and carry out all activities necessary to completion of the services described in the Scope of Work, attached hereto and incorporated herein by this reference as Exhibit “A”. This Contract and its exhibits shall be known as the “Contract Documents.” Terms set forth in any Contract Document shall be deemed to be incorporated in all Contract Documents as if set forth in full therein. In the event of conflict between terms contained in these Contract Documents, the more specific term shall control. If any portion of the Contract Documents shall be in conflict with any other portion, provisions contained in the Contract shall govern over conflicting provisions contained in the exhibits to the Contract.

B. Consultant enters into this Contract as an independent contractor and not as an employee of the City. The Consultant shall have no power or authority by this Contract to bind the City in any respect. Nothing in this Contract shall be construed to be inconsistent with this relationship or status. All employees, agents, contractors or subcontractors hired or retained by the Consultant are employees, agents, contractors or subcontractors of the Consultant and not of the City. The City shall not be obligated in any way to pay any wage claims or other claims made against Consultant by any such employees, agents, contractors or subcontractors, or any other person resulting from performance of this Contract.

C. The Consultant agrees it has satisfied itself by its own investigation and research regarding the conditions affecting the work to be done and labor and materials needed, and that its decision to execute this Contract is based on such independent investigation and research.

2. TERM OF CONTRACT
A. The services of Consultant are to commence upon execution of this Contract by the City, and shall be undertaken and completed in accordance with the Schedule of Performance attached hereto and incorporated herein by this reference as Exhibit “B” and shall terminate on January 16, 2027.

Attachment 1
183
NCE
CPE23-311 Pavement Management System Update
Expires 1/16/27
B. Consultant’s failure to complete work in accordance with the Schedule of Performance may result in delayed compensation as described in Section 3.

C. The City Manager or his or her designee may, by written instrument signed by the Parties, extend the duration of this Contract for two additional 1-year terms in the manner provided in Section 5, provided that the extension does not require the payment of compensation in excess of the maximum compensation set forth in Section 3, Compensation.

3. COMPENSATION:

A. The Consultant shall be paid monthly for the actual fees, costs and expenses for all time and materials required and expended, but in no event shall total compensation exceed one hundred forty three thousand five hundred dollars ($143,500.00), without City’s prior written approval. Consultant's fees shall be as specified in the Schedule of Fees, which is attached hereto an incorporated herein as Exhibit "C".

B. Said amount shall be paid upon submittal of a monthly billing showing completion of the tasks that month. Consultant shall furnish City with invoices for all expenses as well as for all materials authorized by this Contract. The invoices shall be submitted with the monthly billings.

If Consultant’s performance is not in conformity with the Schedule of Performance, payments may be delayed or denied, unless the Consultant’s failure to perform in conformity with the Schedule of Performance is a documented result of the City’s failure to conform with the Schedule of Performance, or if the Schedule of Performance is extended pursuant to Section 5.

C. If the work is halted at the request of the City, compensation shall be based upon the proportion that the work performed bears to the total work required by this Contract, subject to Section 4.

4. TERMINATION:

A. This Contract may be terminated by either party, provided that the other party is given not less than 30 calendar days’ written notice (delivered by certified mail, return receipt requested) of intent to terminate.

B. The City may temporarily suspend this Contract, at no additional cost to City, provided that the Consultant is given written notice (delivered by certified mail, return receipt requested) of temporary suspension. If City gives such notice of temporary suspension, Consultant shall immediately suspend its activities under this Contract.

C. Notwithstanding any provisions of this Contract, Consultant shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of this Contract by Consultant, and the City may withhold any payments due to Consultant until such time as the exact amount of damages, if any, due the City from Consultant is determined.

D. In the event of termination, the Consultant shall be compensated as provided for in this Contract, except as provided in Section 4C. Upon termination, the City shall be entitled to all work, including but not limited to, appraisals, inventories, studies, analyses, drawings and data estimates performed to that date in accordance with Section 7 hereof.

5. AMENDMENTS, CHANGES OR MODIFICATIONS:
184
NCE
CPE23-311 Pavement Management System Update
Expires 1/16/27
Amendments, changes or modifications in the terms of this Contract may be made at any time by mutual written agreement between the parties hereto and shall be signed by the persons authorized to bind the parties hereto.

6. EXTENSIONS OF TIME:

Consultant may, for good cause, request extensions of time to perform the services required hereunder. Such extensions shall be authorized in advance by the City in writing and shall be incorporated in written amendments to this Contract or the attached Work Program in the manner provided in Section 5.

7. PROPERTY OF CITY:

A. It is mutually agreed that all materials prepared by the Consultant under this Contract shall become the property of the City, and the Consultant shall have no property right therein whatsoever. Immediately upon termination, the City shall be entitled to, and the Consultant shall deliver to the City, all data, drawings, specifications, reports, estimates, summaries and other such materials as may have been prepared or accumulated to date by the Consultant in performing this Contract which is not Consultant’s privileged information, as defined by law, or Consultant’s personnel information, along with all other property belonging exclusively to the City which is in the Consultant’s possession.

B. The reuse of any of the materials or documents described in Paragraph 7.A by the City on any other project without the written permission of the Consultant, shall be at the City's sole risk and the City agrees to defend, indemnify and hold harmless the Consultant from all claims, damages and expenses, including attorney's fees, arising out of such unauthorized reuse by the City or by others acting through the City. The Consultant is not responsible and liability is waived by the City as against the Consultant for use by the City or any other person of any data, reports, plans or drawings not signed by the Consultant.

8. COMPLIANCE WITH ALL LAWS:

A. Consultant shall comply with all applicable laws, ordinances, and codes of federal, State and local governments, and shall commit no trespass on any public or private property in performing any of the work authorized by this Contract. It shall be City’s responsibility to obtain all rights of way and easements to enable Consultant to perform its services hereunder.

Consultant shall assist City in providing the same.

B. Consultant warrants to the City that it is licensed by all applicable governmental bodies to perform this Contract and will remain so licensed throughout the progress of the Work, and that it has, and will have, throughout the progress of the Work, the necessary experience, skill and financial resources to enable it to perform this Contract.

C. The work contemplated under this Contract is a public work for the purposes of Labor Code section 1720, and is subject to the payment of prevailing wages. Accordingly, Consultant shall comply with the provisions of Exhibit "E".

9. STANDARD OF CARE AND RESPONSIBILITIES - CONSULTANT:
185
NCE
CPE23-311 Pavement Management System Update
Expires 1/16/27
A. Consultant agrees and represents that it is qualified to properly provide the services set forth in Exhibit “A” in a manner which is consistent with the generally accepted standards of Consultant’s profession.

B. Consultant agrees and represents that the work performed under this Contract shall be in accordance with applicable federal, State and local law in accordance with Section 17A hereof.

C. Consultant shall designate a project manager who at all times shall represent the Consultant before the City on all matters relating to this Contract. The project manager shall continue in such capacity unless and until he or she is removed at the request of the City, is no longer employed by Consultant, or is replaced with the written approval of the City, which approval shall not be unreasonably withheld.

D. Consultant shall provide corrective services without charge to the City for services which fail to meet the above professional and legal standards and which are reported to Consultant in writing within sixty (60) days of discovery. Should Consultant fail or refuse to perform promptly its obligations, the City may render or undertake performance thereof and the Consultant shall be liable for any expenses thereby incurred.

10. SUBCONTRACTING:

None of the services covered by this Contract shall be subcontracted without the prior written consent of the City, which will not be unreasonably withheld. Consultant shall be as fully responsible to the City for the negligent acts and omissions of its contractors and subcontractors, and of persons either directly or indirectly employed by them, as it is for the negligent acts and omissions of persons directly employed by Consultant.

11. ASSIGNABILITY:

Consultant shall not assign or transfer any interest in this Contract whether by assignment or novation, without the prior written consent of the City which will not be unreasonably withheld.

However, claims for money due or to become due Consultant from the City under this Contract may be assigned to a financial institution, or to a trustee in bankruptcy, without such approval.

Notice of any assignment or transfer whether voluntary or involuntary shall be furnished promptly to the City.

12. INTEREST IN CONTRACT:

Consultant covenants that neither it, nor any of its employees, agents, contractors, subcontractors has any interest, nor shall they acquire any interest, direct or indirect, in the subject of the Contract, nor any other interest which would conflict in any manner or degree with the performance of its services hereunder. Consultant shall make all disclosures required by the City’s conflict of interest code in accordance with the category designated by the City, unless the City Manager determines in writing that Consultant’s duties are more limited in scope than is warranted by the category designated by the City code and that a narrower disclosure category should apply. Consultant also agrees to make disclosure in compliance with the City conflict of interest code if, at any time after the execution of this Contract, City determines and notifies Consultant in writing that Consultant’s duties under this Contract warrant greater disclosure by Consultant than was originally contemplated. Consultant shall make disclosures in the time, place 186
NCE
CPE23-311 Pavement Management System Update
Expires 1/16/27
and manner set forth in the conflict of interest code and as directed by the City.

13. MATERIALS CONFIDENTIAL:

All of the materials prepared or assembled by Consultant pursuant to performance of this Contract are confidential and Consultant agrees that they shall not be made available to any individual or organization without the prior written approval of the City, except by court order.

14. LIABILITY OF CONSULTANT-NEGLIGENCE:

Consultant shall be responsible for performing the work under this Contract in a manner which is consistent with the generally-accepted standards of the Consultant’s profession and shall be liable for its own negligence and the negligent acts of its employees, agents, contractors and subcontractors. The City shall have no right of control over the manner in which the work is to be done but only as to its outcome, and shall not be charged with the responsibility of preventing risk to Consultant or its employees, agents, contractors or subcontractors.

15. INDEMNITY AND LITIGATION COSTS:

Consultant shall protect, hold free and harmless, defend and indemnify the City, its consultants, and each of their officers, employees and agents, from liability, penalties, costs, losses, damages, expenses, causes of action, claims or judgments, including attorney’s fees and expenses of litigation arising out of, pertaining to, or relating to the negligence, recklessness, or willful misconduct of the Consultant, its employees or anyone else employed by the Consultant in the performance of professional design services under this agreement, to the extent of the Consultant’s proportionate percentage of fault.

To the extent permitted by Civil Code section 2782.8, for all other claims unrelated to the provision of professional design services, the Consultant shall protect, hold free and harmless, defend and indemnify the City, its consultants, and each of their officers, employees and agents, liability, penalties, costs, losses, damages, expenses, causes of action, claims or judgments, including attorney’s fees and expenses of litigation, which arise out of or are in any way connected with the Consultant’s, or its subcontractors’ or suppliers’, performance under this agreement or failure to comply with any of the obligations contained in the agreement. This indemnity shall imply no reciprocal right of the Consultant in any action on the agreement pursuant to California Civil Code section 1717 or section 1717.5. To the fullest extent legally permissible, this indemnity, defense and hold harmless agreement by the Consultant shall apply to any and all acts or omissions unrelated to the provision of professional design services, whether active or passive, on the part of the Consultant or its agents, employees, representatives, or subcontractor’s agents, employees and representatives, resulting in claim or liability, irrespective of whether or not any acts or omissions of the parties to be indemnified hereunder may also have been a contributing factor to the liability, except such loss or damage which was caused by the active negligence, the sole negligence, or the willful misconduct of the City.

16. CONSULTANT TO PROVIDE INSURANCE:

A. Consultant shall not commence any work before obtaining, and shall maintain in force at all times during the duration and performance of this Contract, the policies of insurance specified in this Section. Such insurance must have the approval of the City as to limit, form, and amount, and shall be placed with insurers with a current A.M. Best’s rating of no less than A VII 187
NCE
CPE23-311 Pavement Management System Update
Expires 1/16/27
(an NR rating is acceptable for Worker’s Compensation insurance written with the State Compensation Insurance Fund of California).

B. Prior to execution of this Contract and prior to commencement of any work, the Consultant shall furnish the City with certificates of insurance and copies of endorsements providing evidence of coverage for all policies required by the Contract. The Consultant and its contractors and subcontractors shall, at their expense, maintain in effect at all times during the performance of work under the Contract not less than the following coverage and limits of insurance, which shall be maintained with insurers and under forms of policy satisfactory to the City. The maintenance by Consultant and its contractors and subcontractors of the following coverage and limits of insurance is a material element of this Contract. The failure of Consultant or of any of its contractors or subcontractors to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of this Contract. Approval of the insurance by the City shall not relieve or decrease any liability of Consultant.

1. Worker’s Compensation and Employer’s Liability Insurance

a. Worker’s Compensation - Insurance to protect the Consultant, its contractors and subcontractors from all claims under Worker’s Compensation and Employer’s Liability Acts, including Longshoremen’s and Harbor Worker’s Act (“Acts”), if applicable. Such coverage shall be maintained, in type and amount, in strict compliance with all applicable state and Federal statutes and regulations.

The Consultant shall execute a certificate in compliance with Labor Code Section 1861, on the form provided in the Contract Documents.
b. Consultant shall provide a Waiver of Subrogation endorsement in favor of the City, its officers, officials, employees, agents and volunteers for losses arising from work performed by the Consultant.

2. Commercial General Liability Insurance
a. The insurance shall be provided on form CG0001, or its equivalent, and shall include coverage for claims for bodily injury or property damage arising out of premises/operations, products/completed operations, contractual liability, and subconsultant’s work and personal and advertising injury resulting from actions, failures to act, or operations of the insured, or by its employees or agents, or by anyone directly or indirectly employed by the insured. The amount of insurance coverage shall not be less than $1,000,000 per occurrence and $2,000,000 general and products/completed operations aggregates. b. The commercial general liability insurance shall also include the following:
i. Endorsement equivalent to CG 2010 0714 naming the City, its officers, officials, employees, agents, and volunteers as additional insureds. The endorsement shall contain no special limitations on the scope of protection afforded to the City, its officers, officials, employees or volunteers.
188
NCE
CPE23-311 Pavement Management System Update
Expires 1/16/27
ii. Endorsement stating insurance provided to the City shall be primary as respects the City, its officers, officials, employees and any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be in excess of the Consultant’s insurance and shall not contribute with it, to the payment or satisfaction of any defense expenses, loss, or judgment.
iii. Provision or endorsement stating that the Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

3. Commercial Automobile Insurance
a. The insurance shall include, but shall not be limited to, coverage for claims for bodily injury or property damage for owned, non-owned, and hired automobiles resulting from actions, failures to act, or operations of the insured, or by its employees or agents, or by anyone directly or indirectly employed by the insured. The amount of insurance coverage shall not be less than $1,000,000 per accident.
b. The commercial automobile insurance shall include the same endorsements required for the commercial general liability policy (see Section

16.B.2.b).

4. Professional Liability. The Consultant and its contractors and subcontractors shall secure and maintain in full force, during the term of this Contract and for five years thereafter, professional liability insurance policies appropriate to the respective professions and the work to be performed as specified in this Contract. The limits of such professional liability insurance coverage shall not be less than $1,000,000 per claim.

C. In addition to any other remedy the City may have, if Consultant fails to maintain the insurance coverage as required in this Section, the City may obtain such insurance coverage as is not being maintained, in form and amount substantially the same as is required herein, and the City may deduct the cost of such insurance from any amounts due or which may become due Consultant under this Contract.

D. No policy required by this Contract shall be suspended, cancelled, terminated by either party, or reduced in coverage or in limits unless Consultant has provided thirty (30) days prior written notice by certified mail, return receipt requested, to the City.

E. Any deductibles or self-insured retentions in excess of $50,000 must be declared to, and approved by, the City.

F. The requirement as to types, limits, and the City’s approval of insurance coverage to be maintained by Consultant are not intended to, and shall not in any manner, limit or qualify the liabilities and obligations assumed by Consultant under the Contract. 189
NCE
CPE23-311 Pavement Management System Update
Expires 1/16/27

17. MISCELLANEOUS PROVISIONS:

A. Consultant shall keep itself fully informed of, shall observe and comply with, and shall cause any and all persons, firms or corporations employed by it or under its control to observe and comply with, applicable federal, state, county and municipal laws, ordinances, regulations, orders and decrees which in any manner affect those engaged or employed on the work described by this Contract or the materials used or which in any way affect the conduct of the work.

B. Consultant shall not engage in unlawful employment discrimination. Such unlawful employment discrimination includes, but is not limited to, employment discrimination based upon a person’s race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status, gender, citizenship, or sexual orientation.

C. Consultant shall maintain and make available for inspection by the City and its auditors accurate records of all of its costs, disbursements and receipts with respect to any work under this Contract. Such inspections may be made during regular office hours at any time until six (6) months after the final payments under this Contract are made to the Consultant.

D. This Contract constitutes the entire agreement between the parties relative to the services specified herein and no modification hereof shall be effective unless and until such modification is evidenced by a writing signed by both parties to this Contract. There are no understandings, agreements, conditions, representations, warranties or promises, with respect to this Contract, except those contained in or referred to in the writing.

E. All notices that are required to be given by one party to the other under this Contract shall be in writing and shall be deemed to have been given if delivered personally or enclosed in a properly addressed envelope and deposited in a United States Post Office for delivery by registered or certified mail addressed to the parties at the following addresses:

City:

City of West Sacramento
1110 West Capitol Avenue, 1st Floor
Attn: Capitol Projects, Kevin Tan
West Sacramento, CA 95691
Email: [email protected]
Consultant:

NCE
8795 Folson Blvd., Suite 250
Sacramento, CA 95826
F. This Contract shall be interpreted and governed by the laws of the State of California.

G. Any action arising out of this Contract shall be brought and maintained in Yolo County California, regardless of where else venue may lie. 190
NCE
CPE23-311 Pavement Management System Update
Expires 1/16/27
H. In any action brought by either party to enforce the terms of this Contract, each party shall be bear responsibility for its attorney’s fees and all costs regardless of whether one party is determined to be the prevailing party.
[Signatures on following page]
191
NCE
CPE23-311 Pavement Management System Update
Expires 1/16/27

CITY OF WEST SACRAMENTO
By: __________________________
Amanda Berlin, Assistant City Manager
ATTEST:

By: _________________________________
Jennifer Cusmir, City Clerk
APPROVED AS TO FORM:

By: __________________________________
Jeffrey Mitchell, City Attorney

CONSULTANT
By: _________________________
Margot Yapp, PE
President/ CEO
192
NCE
CPE23-311 Pavement Management System Update
Expires 1/16/27

EXHIBIT A
Consultant Proposal/Scope of Work
193
City of West Sacramento
Pavement Management System Update
RFP No. 23-070-RFP
P a g e | 26

3.4. Technical Project Approach
Project Approach
The last five years have seen remarkable changes in the funding picture with the passage of the Road Maintenance and Rehabilitation Act (RMRA). The City is expected to receive approximately $1.3 million in FY2023-24; in addition, the Infrastructure Investment and Jobs Act (IIJA) was passed in November 2021, and it will provide up to a total of $1.2 trillion for transportation and infrastructure between FY 2022 to 2026. In August 2022, the Inflation Reduction Act (IRA) was signed into law and that will provide over $5 billion to support new infrastructure investments in clean energy,
transportation, and the environment. Combining these major bills with the City’s existing Capital Projects Fund, Road Fund, Measure K, Measure V and Measure E results in a funding increase for the street network.

Public accountability will be critical so that voters can see and understand that these new revenues are being spent most cost-effectively, and that performance measures are instituted. One such measure is the network pavement condition index (PCI) which is reported periodically to elected officials and/or the public.

NCE understands that City of West Sacramento (City) is seeking a consultant to perform an automated survey on selected streets in accordance with the distress definitions and descriptions as per ASTM D6433. The City maintained street network (approximately 185 centerline miles) will be surveyed. In addition, all collected data will be entered into the City’s StreetSaver® database and analyzed to generate a PCI for each segment.

NCE has performed pavement condition surveys and consistently maintained the City’s StreetSaver® database since 2012 and is very familiar with the street network and database. Our work scope is very similar to that identified in the RFP; it includes collecting pavement condition data, developing a quality assurance/quality control plan, updating historical maintenance activities and pavement strategies, and preparing a detailed pavement condition report with an executive summary for policy makers and the public.

Although not requested in the RFP, NCE can also assist with optional tasks such as:
 Collection of other assets such as pavement profile,
pavement marking, traffic sign, etc. Pavement asset
inventory will be delivered vis GIS format or other
software identified by the City.
 Training and technical support.

Ultimately, an updated PMS will assist the City in:

1. Developing cost-effective, multi-year maintenance work plans and ensure the existing funds are spent costeffectively.

2. Performing long-term funding analysis to help make informed policy decisions. Perhaps, more importantly, the results can be used to communicate with decision makers and the public. 194
City of West Sacramento
Pavement Management System Update
RFP No. 23-070-RFP
P a g e | 27
Unique Qualifications
MTC Certificated Inspectors and Data Collection System
NCE has assembled a team of highly experienced individuals who have updated pavement management programs for local agencies throughout California. To provide quality inspection data, all of our proposed engineers and technicians are certified by MTC through the Rater Certification Program (RCP) and have worked with the City on previous PMS updates. This is a rigorous testing program that includes both field and online tests.

In addition, NCE has teamed up with märker geospatial, LLC (marker) to perform automated surveys in this project. As mentioned above in the proposal, our team has worked together on many projects including the City’s previous update in 2018. märker’s testing vehicle has been certified by MTC through the Vendor Certification Program (VCP), ensuring it meets the accuracy requirements specified by MTC’s criteria for rating performance. Our team will provide the City with technical experience of data collection, pavement inventory modification and GIS reporting.

Innovative Automated Survey System
We have seen considerable advancements in technology over the last decade. The assessment of pavement condition has seen a transformation from the labor-intensive “boots to the ground” walking inspection effort towards a more high-speed, “automated” vehicle survey. These surveys integrate the use of roadway sensors, and digital pavement laser scanners and even incorporate artificial intelligence (AI) technologies for data processing. Our automated data collection equipment and team are capable of collecting and assessing the following items (only the first two bullets will be collected in this project, other items are included in the optional tasks):
 Pavement Surface Distress.
 Pavement Profiling (roughness and rutting).
 Positioning Spatial GPS and Linear Referencing.
 360° Right-of-way digital imagery and 3D LiDAR Point
Cloud Data.
 Mobile Collection on Other Roadway/Roadside Asset
Inventory such as traffic signs, traffic signals, streetlights, sidewalks and curbs, street furniture, pavement markings, guardrails, bike paths and trails, and trees in the public right of way.  ADA Ramp Compliance and Sign/Pavement Marking Reflectivity.  Roadway Safety on Roadway Cross Slope/Grade, and Curvature.

Roadway Collection Vehicle System Overview
märker’s Roadway Collection Vehicle System is comprised of many sub-components in order to provide automated, real time, accurate and repeatable roadway condition results, such as inspection sur vey distances, longitudinal roughness “rideability”, crack detection and measurement, 2D and 3D pavement profiles, wheel track rutting depths and transverse profiles, as well as incorporating our global positioning (GPS) system, roadway marking reflectivity, and innovative 3D 3 60° imagery and LiDAR mobile mapping solutions. märker’s pavement distress data collection process involves the use of high-resolution 3D digital imaging technology and integrated distress laser pavement roadway scanners, which allow us to correctly quantify the type, severity, extent, start and stop points of all ASTM D6433-20 pavement distresses.

Our Roadway Collection Vehicle System is comprised of many sub-components in order to provide automated, real time, accurate and repeatable roadway condition results, such as inspection survey distances, longitudinal roughness “rideability”, crack detection and measurement, 2D and 3D pavement profiles, wheel track rutting depths and transverse profiles, as well as incorporating our global positioning (GPS) system, roadway marking reflectivity, and innovative 3D 360° imagery and LiDAR mobile mapping solutions. Our pavement distress data collection process involves the use of high-resolution 3D digital imaging technology and integrated distress laser pavement roadway scanners, which allow us to correctly quantify the type, severity, extent, start and stop points of all ASTM D6433 pavement distresses. 195
City of West Sacramento
Pavement Management System Update
RFP No. 23-070-RFP
P a g e | 28
Note: components in “black” will be utilized in this project. Other components will be available for optional tasks.

We have recently upgraded our system with 6D Dual-lane Road LiDAR Scanner that automatically collects a wide variety of pavement defects and pavement surface damages using advanced laser scanning technology to capture high resolution 3D roadway surface profiles and 2D digital pavement images. Our system conducts a comprehensive “curb-to-curb” pavement survey, providing 100% full width sampling in contrast with other automated systems that use a downward image scanning device that only assesses distresses in the travel lanes.

A 100% pavement inspection area can be advantageous to local agencies by obtaining more comprehensive and precise pavement condition data, including the identification of distress near parking lanes or pavement edges (see graphics below).

This full two-lane range and intensity LiDAR scan data is then post-processed through automation using data algorithms along with artificial intelligence (AI) and machine learning tools that analyze roadway profile to determine the pavement surface damage areas and identify the type, severity, and quality of pavement distresses to calculate the pavement condition index (PCI).
196
City of West Sacramento
Pavement Management System Update
RFP No. 23-070-RFP
P a g e | 29
Access to Statewide Survey Database
NCE has performed a Statewide Local Streets and
Roads Needs Assessment study of 540 cities and
counties in California in 2008 and updated it
biennially since. The scope of work includes collecting data on over 143,000 miles of local streets and roads
and essential elements, which comprise over 80% of
the state’s publicly maintained roadways. The major
tasks in this study include data collection and
developing a methodology for standardizing the
comparison process, such as pavement condition,
pavement strategies, pavement funding and
revenue, essential components, budgetary analysis,
and funding shortfall for both pavement and
essential components.

Through this project, NCE is able to access extensive information from comparable neighborhood cities on their funding sources, construction practices, as well as maintenance and rehabilitation policy, and funding needs of essential components.

The information can be utilized for performance measurement, long-term planning, policy advocacy, budget allocation, and potential grant applications.

Work Plan and Project Schedule
Work Plan
NCE’s work plan includes the following tasks.

Task 1: Project Management
TASK 1.1: KICKOFF MEETING
NCE will first meet with City staff to kick-off the project by reviewing the technical approach and any administrative matters that may be necessary. At a minimum, items to be discussed will include the following:
 Project goals.
 Scope of work, project schedule, budget, and invoicing requirements.  Field work:
o Scheduling and access requirements for field work.
o Public safety concerns, requirements, and procedures. o Quality Control Plan (QCP).
o Updated GIS map of publicly maintained streets if any. o New roads, if any.
 Maintenance and rehabilitation (M&R) practices, records, and costs.  Paving or maintenance budgets.
 Budgeting scenarios.
 Other optional tasks.

Prior to the kick-off meeting, NCE will prepare a detailed agenda, which will be sent to City staff for review. Additional meetings may be held at appropriate milestones to review the work performed and to address any questions or issues that arise as the work progresses.

Deliverables:
 Kickoff meeting agenda and summary.

The information can be utilized for performance measurement, long-term planning, policy advocacy, budget allocation, and potential grant applications.
197
City of West Sacramento
Pavement Management System Update
RFP No. 23-070-RFP
P a g e | 30
TASK 1.2: CITY COUNCIL AND COMMISSIONS PRESENTATIONS
NCE will make presentations to the City Council and/or Commissions if desired. This may be a short (15 to 20 minutes) informational item or could be a longer (1-2 hours) educational/advocacy workshop, depending on the City’s needs. NCE has recently completed similar presentations to the Cities of Davis, Fairfield, Folsom and to the Board of Supervisors in Sacramento, Madera, Fresno, Santa Cruz, Siskiyou, and Humboldt Counties.

NCE’s value to the City is the information that we can provide from other agencies, and the results of tight budgetary constraints. We can also share the perspective of our work from the California Statewide Needs Assessment study, which included an assessment of all 540 cities and counties. This task includes two videoconferences with City staff prior to the presentation to discuss items such as the goal of the presentation, the level of knowledge and backgrounds of the audience, the number of stakeholders involved and other potential issues.

Deliverables:
 PowerPoint presentation.

Task 2: Pavement Condition Surveys
NCE will next perform pavement condition surveys on approximately 185 centerline miles of the City maintained streets, i.e., 47 miles of arterials, 29 miles of collectors, and 109 miles of residentials as surveyed by NCE in 2019. The distress collection protocols will be in accordance with ASTM D6433, same protocols utilized in previous PMS update.

The “fuel” for any pavement management engine is the surface condition data. Pavement distress provides an important set of data in determining the costs to maintain the pavement network.

Automated procedures will be conducted with a 100% sampling rate with full-width “curb-to-curb” pavement survey coverage to collect distress data. This is the similar technology utilized in 2019, but with upgraded LiDAR Scanners to capture high-resolution 3D pavement profiles and automatically determine surface damage areas and the type, severity, and quantity of distress to evaluate pavement conditions. The data collection system will be operated by the same MTC-certified technicians who worked in the City before, ensuring consistency and reliability in the collected data.

Any variation from the established procedures will be to accommodate unique local conditions, e.g., gap-graded texture of rubberized asphalt concrete overlays, bleeding, edge cracking, etc.

These conditions typically exhibit unique distresses that may not be reflected in any distress manual, so special exceptions will need to be made.

Our team will be responsible for providing all equipment necessary for the performance of this task. Should City personnel wish to observe our field crews and testing vehicle during the inspection surveys, we will be more than happy to accommodate this. Individual City staff may also accompany NCE’s field crew for up to ½ day to gain hands-on training at no additional cost to the City. We have found that this is the most effective training method for agency staff, as they become part of the data collection crew, rather than just observers.

We have been happy with the work performed by Nichols Engineering (NCE)…Margot’s presentation to our City "Council was instrumental in getting their ‘buy in’ to use the PMS for our Pavement Rehabilitation programs.” – Elizabeth Chopp, PE, Senior Engineer, City of Chula Vista 198
City of West Sacramento
Pavement Management System Update
RFP No. 23-070-RFP
P a g e | 31
Please note that this scope of work and condition surveys do not address issues including, but not limited to traffic, safety and road hazards, geometric issues, road shoulders, sidewalks, curb and gutters, drainage issues or short-term maintenance that should be performed.

Deliverables:
 Updated StreetSaver® database with pavement distress data.

Task 3: Data Entry and PCI Calculation
All data collected from the field will then be uploaded into the StreetSaver® database. There are specific rules and validations that must be followed in this task, so a successful upload depends on appropriate Quality Control (QC) as well as a solid familiarity with the StreetSaver® program.

This task will be performed at NCE’s office in order to provide Quality Control of all data entered into the system. NCE will then perform the pavement condition index (PCI) calculations, and correct any errors found. Finally, all PCI, database statistics and other reports will be prepared and will include the following:
 Pavement distribution by Council District (by area, lane miles, centerline miles and % area) – see example figure below.  Pavement distribution by Functional Class (by area, lane miles, centerline miles and % area).
 PCI less than 40 (by area, lane-miles, centerline miles and % area).
 PCI by Functional Class (weighted by pavement area).
 Length differences – this report will identify any segment where the length difference between the City supplied segment length and the actual measured segment length differs by more than ± 50 feet.  List of streets that were not tested - this will include the street name, begin and end limits, section ID, and reason for not testing, e.g., closed, under construction, private street, etc.

Deliverables:
 Updated StreetSaver® database with calculated PCIs.
 PCI, database statistics and other reports.

Task 4: Quality Control Program
Quality control (QC)/quality assurance checks are critical when a large amount of data needs to be collected and processed. As part of NCE’s goal to provide a superior quality product for our clients, we incorporate a QC component into all of our projects.

For this project, we have proposed the inclusion of a QA/QC Manager, Dr. Mei-Hui Lee, PhD, PE. She will be responsible for:
199
City of West Sacramento
Pavement Management System Update
RFP No. 23-070-RFP
P a g e | 32
 Calibrating all data collection activities.
 Reviewing field activities, including spot checks on the field crews.  Reviewing field procedures and making changes, as needed.  Comparing the field data collected with on-site conditions.  Reviewing all data entry functions, including random spot checks.  Reviewing reports generated and analyses performed to ensure a quality product.

NCE will prepare a QC Plan that will include the following components:
 Description of condition survey procedures (distress types, severities). All procedures, changes or modifications should be well documented in the QCP so that future updates will be consistent.
 Accuracy required for data collection or acceptability criteria per MTC requirements.
 Description of how data will be checked for accuracy, e.g., control sections setup and distress comparisons between walking and automated surveys. A sample spreadsheet of distress detail comparisons between walking and automated survey on control sections is listed below.  A draft QC plan will be submitted to the City for approval, and no field work will commence until a final plan has been accepted.

Deliverables:
 Quality control plan.

Task 5: Maintenance and Rehabilitation (M&R) Strategies and Decision Tree Pavement treatments and unit costs in City’s StreetSaver® database were last updated in June 2018. Therefore, NCE will first review maintenance and rehabilitation (M&R) strategies with City staff. This will include the recommendation and selection of appropriate treatments and the determination of treatment unit costs. This will also be an appropriate time to review the use of new/sustainable treatments or materials, such as PCC bonded overlays, rubberized asphalt, rubberized cape seals, microsurfacing, rejuvenators, cold-in-place recycling (CIR), full depth reclamation (FDR), warm mix asphalt, etc.

Development of the M&R decision tree is a critical step in any pavement management update as it has a direct and significant impact on the final work plan that is developed, as well as the budgeting consequences.

NCE’s experience in pavement engineering and design, as well as local conditions, allows our staff to be able to provide the City with solutions that are innovative, sustainable, practical, and workable.

Since paving construction costs have increased dramatically since 2004 (as much as three times in some cases), NCE will review any recent bid tabs, together with those from neighboring agencies, as appropriate, to update unit costs in the decision tree. We have recently completed similar PMS updates for the Cities of Citrus Heights, Elk Grove and Rocklin and will be able to use these bid tabs of construction costs for comparison if needed.
200
City of West Sacramento
Pavement Management System Update
RFP No. 23-070-RFP
P a g e | 33
In addition, all historical M&R records from 2019 to 2023 will be entered into the StreetSaver® database. Populating the database with recent M&R historical data is extremely useful for determining future treatments and predicting performance of the various pavement sections. M&R activities include overlay, reconstruction, and any surface seals or localized repairs. All M&R historical records must include the road names, Street ID and Section IDs, limits of work, date and type of treatments, and cost of treatments (optional).

Deliverables:
 Updated StreetSaver® database with historical M&R records.  M&R history report.
 M&R strategies and costs in decision tree.

Task 6: Budget Analysis and Executive Summary Report
NCE will next perform a Budget Needs analysis using an analysis period to be determined by the City (can be as long as 30 years). The Needs Analysis identifies street sections that need treatment and applies the M&R decision trees to each section.

The costs are then summed up for the entire period. This forms the basis for performing Budget Scenario evaluations, which optimize the road sections for repair under constrained budgets.

The Budget Scenarios evaluation uses a weighted effectiveness rating to prioritize sections for repair under constrained, realistic, budgetary assumptions. The effectiveness rating is defined as the area under a pavement performance curve. The effectiveness rating is weighted to place a higher priority on certain roads, such as arterials and collectors.

Multiple funding scenarios may be performed to answer “what-if” questions (the real “meat” of any PMS). NCE will perform up to four budget scenario runs based on the discussion with City staff. Typical scenarios include:
 Impacts of existing funding levels including SB1 funding or Measure K/Measure E.  Funding required to maintain existing PCI.
 Funding to improve the PCI to a state of good repair.  Impacts to model changes in funding, e.g., if increases in funding, e.g., sales tax or bond measures.

StreetSaver® has powerful prioritization tools that analyses the benefits and costs for each road segment and treatment so that a prioritized list of candidate projects are generated for inclusion in a multi-year work plan. It also has the ability to accommodate projects that are “fixed” e.g., utility projects or projects with committed funding.

A sample graph from similar budgetary analyses is shown directly on the right.

Once the analysis is finished, NCE will compile a preliminary pavement condition report for the City's evaluation. This report will encompass various elements such as charts, tables, and graphics, designed in a straightforward and digestible format for senior management.

NCE will deliver the draft report with an executive summary to the City for review in electronic format. Upon receipt of the comments on the draft report, NCE will complete the final report for submittal.

Deliverables:
 Draft report (electric) and final report (electric and 3 hard copies).

In simple terms, the Budget Needs analysis answers the questions:
“If I have unlimited funding for street maintenance and repair, which streets should I fix? When should I fix them? What treatments should I apply? How much will it cost?”
Simply put, this module answers the question: “If I only have limited funds for street maintenance and repair, which streets have the highest priority for repairs, when should I perform the repairs, and how much will it cost? 201
City of West Sacramento
Pavement Management System Update
RFP No. 23-070-RFP
P a g e | 34
Roadside Assets (Optional Tasks)
As previously mentioned, LiDAR sensors and street level 3D 360 imagery system can collect other pavement asset inventory/conditions when performing pavement distress inspections. City staff can easily review and manage any roadway/roadside information collected in the field using mobile mapping tools. The users have the ability to visualize, measure, edit, and validate infrastructure and roadway/roadside assets. Items include collection and condition assessments for pavements, utilities, properties, markings, traffic signs and signals, ADA curb ramps, drainage, and bridge structures, etc. all with a high level of accuracy.

City engineers, planners, and GIS technical staff can easily locate and assess important infrastructure in the office to avoid field data collection along busy streets. All collected information can be exported to shapefile format and merged with the City’s existing GIS system. Available road right of way asset data collections include:
 Sign inventory/condition (good/fair/poor; FHWA MUTCD retroreflectivity).  Sidewalk inventory/condition (good/fair/poor; trip hazards).  Curb inventory/condition (good/fair/poor).
 ADA ramp inventory/condition (compliance).
 Pavement marking or curb marking inventory/condition (good/fair/ poor).  Cross gutter inventory/condition (good/fair/poor).
 Tree inventory (size, types, pictures located along public road right of way).  Traffic signals/control cabinets inventory.
 Streetlights inventory.
 Speed bump inventory.
 Storm drain inventory.
 Guardrail and barricade inventory.
 The following non-pavement assets will be harvested from that imagery and an inventory will be prepared. Condition assessments of the non-pavement assets will not be performed as part of this scope.

Task 7: Traffic Sign Inventory (Optional)
As an optional task, NCE will develop inventory on traffic signs from the digital images collected in the field. The traffic signs inventory includes the following list of attributes:
 Sign ID – unique identifier for each traffic sign.
 Location - latitude and longitude.
 Sign Type(s) - CA MUTCD code for each sign on the support.  Support Type – wood post, metal post, etc.
 Sign Facing – Front facing direction for each sign on the support.

Deliverables:
 Shapefile of traffic sign inventory.

Task 8. Pavement Marking Inventory (Optional)
NCE will extract pavement marking data from (the) digital images. NCE will create a pavement marking inventory including the following list of attributes:
 Marking ID – unique identifier for each pavement marking.  Location – latitude and longitude.
 Street Name – the street that pavement marking is on.  Type – crosswalk, centerline, stop line, lane line, etc.  Color – white, yellow, other.
 Length – feet.

Deliverables:
 Shapefile of pavement marking inventory.
202
City of West Sacramento
Pavement Management System Update
RFP No. 23-070-RFP
P a g e | 35
Task 9: International Roughness Index (IRI) (Optional)
The International Roughness Index (IRI) stands as a widely implemented roughness index for the assessment of pavement profiles and ride quality. IRI values are computed through the cumulative response of a quarter-car model. The Federal Highway Administration (FHWA) has established three IRI categories: "Good," "Fair," and "Poor," as outlined in the table below. NCE will collect road profile data according to ASTM E1926-08 (2021) for the purpose of IRI computation.

However, it should be noted that profile measurement devices were developed for highway applications, and have difficulty collecting accurate data at slow speeds, which can cause problems in urban areas with traffic lights or stop signs. This is especially true for streets in residential areas with cul-de-sacs. Therefore, the results should be used with caution.

Deliverables:
 IRI calculation report.

Task 10: Update StreetSaver® GIS Map (Optional)
MTC’s StreetSaver® software has the capability to link a GIS road centerline shapefile with the database so that GIS maps can illustrate the results of any analysis. Built-in queries are available to generate maps or export to shape files, such as:
 PCI Range by street section.
 Future PCI by street section.
 Maintenance Treatment History.
 Impacts of different budget scenarios.
 Sections Selected for Treatment.

The City has already integrated GIS into the StreetSaver® database. NCE will revise GIS linkages to address any gaps in the GIS map or link new pavement management sections.

Deliverables:
 Include all missing and new road segments into the StreetSaver® GIS.

Task 11: Training and Technical Support (Optional)
As an optional task, NCE will prepare and present a one-day training class with City staff. The class will cover the following items:
 Creating or editing street sections.
 Entering pavement distress data.
 Performing PCI Calculations.
 Entering maintenance and rehabilitation history.
 Revising the M&R decision tree:
o Determining appropriate unit costs
 Determining budget needs:
o Creating budget scenarios Identifying treatment strategies. o Project selection tools.
o Target-driven analysis.
 Generating reports and GIS maps.

All materials will be provided by NCE. It is assumed that the training will be conducted on-site and will include up to 3 participants. It is assumed that computers and internet access will be provided by the City. Options for virtual training are also available if desired.

NCE has prepared and trained over 100 agencies in California on StreetSaver®. This includes developing all the training materials, ensuring interaction in the training as well as conducting the training. At the end of the training, City staff will be able Condition Category Good Fair Poor
IRI (inch/mile) <95 95-170 >170
203
City of West Sacramento
Pavement Management System Update
RFP No. 23-070-RFP
P a g e | 36
to perform additional funding scenarios as desired and generate new or revised multi-year work plans. As an optional task, NCE will also allocate up to 40 hours of technical support per year. Typically, most technical support is related to providing one-onone assistance, performing budget scenarios, updating M&R records, providing customized reports, providing pavement treatment recommendations, GIS maps, etc.

Deliverables:
 Training manuals and PowerPoint presentations.

High-Quality Deliverables
NCE has an active Quality Assurance Management Program (QAMP) that includes specific quality control (QC) procedures. The goal of NCE’s QAMP is to infuse quality throughout the entire project. Each NCE employee attends our quality assurance training and is required to pass an exam and receive certification.

NCE’s QAMP is based on four principles: client satisfaction, employee participation, problem prevention, and continuous quality improvement.

Project Schedule
NCE’s proposed schedule is shown below.

Task Description Months from Notice to Proceed
1 2 3 4 5 6
Task 1: Project Management
Task 2: Pavement Condition Surveys
Task 3: Data Entry and PCI Calculation
Task 4: Quality Control Program
Task 5: Maintenance and Rehabilitation Strategies and Decision Tree Task 6: Budget Analysis and Executive Summary Report
Draft Report
City Review
Final Report
Optional Tasks
Task 7: Traffic Sign Inventory (Optional)
Task 8: Pavement Marking Inventory (Optional)
Task 9: International Roughness Index (IRI) (Optional)
Task 10: Update StreetSaver® GIS Map (Optional)
Task 11: Training & Technical Support At City's Convenience

Assumptions:

Task 2 assumes no weather delays.

Task 6 assumes one month for City review.

Please Note:

3.5. Cost Proposal
NCE has uploaded our Cost Proposal electronically, per the RFP as a separate file to the City’s e-Procurement Portal. 204
NCE
CPE23-311 Pavement Management System Update
Expires 1/16/27

EXHIBIT B
Schedule of Performance
Contract Start Date January 17, 2024
Contract End Date January 16, 2027
205
NCE
CPE23-311 Pavement Management System Update
Expires 1/16/27

EXHIBIT C
Schedule of Fees
206
City of West Sacramento
23-070-RFP Pavement Management System Update
Cost Proposal
Project
Manager
QC/QA
Manager
Snr/Project
Engineer
Senior Field
Technician Clerical
$245/hr $310/hr $180/hr $100/hr $105/hr
Task 1: Project Management
Task 1.1: Kickoff Meeting 4 4 $ 200 $ 1,900
Task 1.2: City Council and Commissions Presentations 2 8 16 $ 130 $ 5,980 Task 2: Pavement Condition Surveys 2 4 88 $ 28,690 $ 38,700 Task 3: Data Entry and PCI Calculation 1 2 $ 2,495 $ 3,100 Task 4: Quality Control Program 2 4 4 16 $ 710 $ 4,760
Task 5: Maintenance and Rehabilitation Strategies and Decision Tree 4 2 8 4 $ 170 $ 3,630 Task 6: Budget Analysis and Executive Summary Report 4 2 32 4 $ 50 $ 7,830 Total 19 16 70 104 8 $ 32,445 $ 65,900
Task 7: Traffic Sign Inventory (Optional) 4 8 $ 36,740 $ 40,200 Task 8: Pavement Marking Inventory (Optional) 4 8 $ 24,240 $ 27,700 Task 9: International Roughness Index (IRI) (Optional) 1 2 $ 2,735 $ 3,600 Task 10: Update StreetSaver GIS Map (Optional) 2 8 $ 130 $ 3,100 Task 11: Training & Technical Support 8 4 $ 620 $ 3,000 Total (optional tasks only) 19 26 4 $ 27,725 $ 77,600
Assumptions:

Task 1 includes three meetings with the City, the City Council, and the Commissions.

Task 4 includes a 5% Quality Control field check for the work in Task 2.

Task 2 assumes 233 miles of streets, and that City will provide GIS street centerline shapefile for all field work. Field work assumes one-time mobilization to the City. All pavement inspections will be as per ASTM D6433 or MTC protocols.

Hourly Breakdown by Personnel
Task Description
Marker &
Other Direct
Costs
Total Cost
Optional Tasks
Submitted by: Nichols Consulting Engineers, Chtd. Date Submitted: November 17, 2023 207 NCE
CPE23-311 Pavement Management System Update
Expires 1/16/27

EXHIBIT D
CERTIFICATE OF COMPLIANCE WITH LABOR CODE § 3700
[Labor Code § 1861]
I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.

CONSULTANTS
By:

Margot Yapp, PE, President/ CEO
208

EXHIBIT E

LABOR COMPLIANCE

1. PREVAILING WAGE
A. The Work contemplated herein constitutes a public work within the meaning of Labor Code sections 1720 and 1771. It shall be mandatory upon the Consultant and upon any Subcontractor, to pay not less than the said specified prevailing rates of wages to all workers employed by them under the Contract in accordance with Labor Code section 1774. The Director of the Department of Industrial Relations ("DIR") of the State of California has determined the general prevailing rate of wages of per diem wages in the locality in which the work is to be performed for each craft or type of worker needed to execute the Contract. The Consultant acknowledges that it has examined the prevailing rate of per diem wages as established by the DIR. Copies of the current schedules for prevailing wages are on file at City Hall, and the contents of those schedules are incorporated herein as if set forth in full. The Consultant shall post a copy of the applicable prevailing wage determinations at each job site, along with any other work place posters required by law.

B. The City will not recognize any claims for additional compensation because of the payment of prevailing wages. The possibility of wage increases is one of the elements to be considered by the Consultant in determining its proposal, and will not under any circumstances be considered as the basis of a claim against the City.

C. By executing this Contract Consultant warrants that it has registered with the Department of Industrial Relations in accordance with Labor Code section 1725.5.

2. PREVAILING WAGE RECORDS
A. The Consultant and each subcontractor shall keep an accurate payroll record which shows the name, address, social security number, correct work classification (in accordance with the wage decision), both straight and overtime worked each day and week, and hourly rate of pay, gross wages earned, deductions made and net wages paid to each journeyman, apprentice, worker or other employee paid by the Consultant /subcontractor in connection with the Work. These payroll records shall be certified and shall be made available at Consultant's principal office. These records shall be maintained during the course of the Work. The Consultant and all subcontractors shall make the certified payroll records available for inspection by City representatives upon request and shall permit such representatives to interview employees during the work hours on the job site.

B. The City shall notify the Consultant in writing of any discrepancies or violations that are discovered during such inspections. Written notification pursuant to this Section shall include the actions that will be necessary to resolve the discrepancies and/or violations. The Consultant shall be held entirely responsible for the prompt resolution of all non-compliances with the prevailing wage laws, including those pertaining to all subcontractors and any lower-tier subcontractors. The Consultant shall forfeit as penalty to the City the amount specified by law for each calendar day or portion thereof for each worker (whether employed by the Consultant or any subcontractor) paid less than the stipulated prevailing rates for any work done under the Contract in violation of the provisions of the Labor Code and in particular, Section 1775.

C. To the extent applicable, Consultant and subcontractors shall maintain and furnish to the Department of Industrial Relations ("DIR"), a certified copy of each weekly payroll (but no less often than monthly), with a statement of compliance signed under penalty of perjury. Such certified payroll reports shall be transmitted electronically to the DIR.

D. The City will not recognize any claims for additional compensation because of the payment of the prevailing wages. The possibility of wage increases is one of the elements to be considered by the Consultant 209
in entering into the Contract, and will not under any circumstances, other than delays caused by the City, or the City’s agents, be considered as the basis of a claim against the City.

3. Labor Discrimination
Attention is directed to Section 1735 of the Labor Code, which reads as follows:
“No discrimination shall be made in the employment of persons upon public works because of their race, color, national origin or ancestry, physical handicap, mental condition, marital status, or sex of such person, except as provided in Section 12940 of the Government Code, and every General Contractor for public works violating this section is subject to all the penalties imposed for a violation of this chapter.”
4 Eight-Hour Day Limitation
(a) In accordance with the provisions of the Labor Code, and in particular, Sections 1810 to 1815 thereof, inclusive, incorporated herein by reference, eight hours labor shall constitute a day's work, and no worker in the employ of Consultant, or any Subcontractor, doing or contracting to do any part of the work contemplated by the Contract, shall be required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of those provisions; provided that subject to Labor Code Section 1815, a worker may perform work in excess of either eight (8) hours per day or forty (40) hours during any one week upon compensation for all hours worked in excess of eight (8) hours per day or forty (40) hours during any one week at not less than one and one-half times the basic rate of pay. (b) The Consultant and each Subcontractor shall also keep an accurate record showing the names and actual hours worked of all workers employed by them in connection with the Contract. This record shall be open at all reasonable hours to the inspection of the City. It is hereby further agreed that, except as provided in (a) above, the Consultant shall forfeit as a penalty to the City the sum of twenty-five dollars ($25) for each worker employed in the performance of the Contract by the Consultant or by any of its Subcontractors for each calendar day during which such worker is required or permitted to labor more than eight (8) hours in and one calendar day and forty (40) hours in any one calendar week in violation of Sections 1810 through 1815.

5. Compliance with State Requirements for Employment of Apprentices (a) The Consultant's attention is directed to Section 1777.5 of the Labor Code. Provisions of said Section pertaining to employment of registered apprentices are hereby incorporated by reference into this Contract. As applicable, the Consultant or any Subcontractor employed by the Consultant in the performance of this Contract shall take such actions as necessary to comply with the provisions of Section 1777.5. 210
Attachment 2
RESOLUTION 24-10

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST SACRAMENTO

APPROVING AN AMENDMENT TO THE CAPITAL IMPROVEMENT PROGRAM FOR THE PAVEMENT MANAGEMENT SYSTEM UPDATE (CIP 17027)
WHEREAS, The City Council adopted the Capital Improvement Program (CIP) budget for Fiscal Years 2023/24 and 2024/25 on June 28, 2023; and
WHEREAS, the adopted CIP includes $150,000 in Fund 201 (Road Fund – Gas Tax) funds appropriated to the Pavement Management System Update (17027); and WHEREAS, the City’s Pavement Management System was first established in 1991 to help identify, track, and prioritize roadway maintenance, rehabilitation, and preservation improvements; and
WHEREAS, comprehensive updates to the Pavement Management System were accomplished in 1999, 2005, 2012/13, and 2018; and
WHEREAS, an up-to-date Pavement Management System is now required to be eligible for federal and state street grants; and
WHEREAS, the City has selected NCE to provide professional engineering services to update the Pavement Management System (Project); and
WHEREAS, an amendment to the Capital Improvement Program budget is necessary to provide full funding for the project; and
WHEREAS, the City Council has considered all information related to this matter, as presented at the public meetings of the City Council identified herein, including any supporting reports by City staff, and other information provided during public meetings.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of West Sacramento as follows:

1. The City Council hereby approves amendments to the Capital Improvement Program (CIP) for the 2023/24 fiscal year as listed below:

SOURCES:
$ 30,000 201-0000-3110 Road Fund (Gas Tax) Fund Balance $ 30,000 400-99004990/400-17027-4990 Transfer in from Road Fund $ 30,000 TOTAL SOURCES
USES:
$ 30,000 400-9900-5530/400-17027-5800 Pavement Management System Update $ 30,000 201-9211-5950 Transfer out from Road Fund to Project $ 30,000 TOTAL USES
 Note – Interfund transfers in gray are not included in totals to avoid duplication of costs

2. The City Council hereby finds that the facts set forth in the recitals to this Resolution are true and correct and establish the factual basis for the City Council’s adoption of this Resolution.

3. This Resolution shall take effect immediately upon its adoption.

PASSED AND ADOPTED by the West Sacramento City Council this 17th day of January 2024, by the following vote:
211
Attachment 2
AYES:

NOES:

ABSENT:
______________________________
Martha Guerrero, Mayor
ATTEST:
__________________________________
Jennifer Cusmir, City Clerk
212

CITY COUNCIL AGENDA REPORT
MEETING DATE: January 17, 2024 ITEM # 5

CONSIDERATION OF REJECTION OF ALL BIDS FOR THE CITY HALL HVAC REPLACEMENT PROJECT (CIP 54026)
INITIATED OR REQUESTED BY: REPORT COORDINATED OR PREPARED BY:
[ ] Council [X] Staff
[ ] Other
Jamie Teske, Senior Project Manager
Capital Projects Department
ATTACHMENT [ ] Yes [ X ] No [ ] Information [ ] Direction [ X ] Action

OBJECTIVE
The purpose of this report is to provide the City Council with sufficient information to reject all bids for the City Hall HVAC Replacement Project (CIP 54026).

RECOMMENDED ACTION
Staff respectfully recommends that the City Council:
1) Reject all bids for the City Hall HVAC Replacement Project; and 2) Authorize City staff to revise and re-bid the City Hall HVAC Replacement Project (CIP 54026).

BACKGROUND
The City Hall is approximately 60,000 square feet and is equipped with five (5) large air handling, cooling, and heating units. Four (4) of the main units are dual fan deck, gas heat, compressor cooled units and the remaining unit is a gas heat and compressor cooled package unit. All five (5) units provide comfort and safe air to all the occupants of City Hall. All five (5) units service all three (3) floors of the City Hall and interact with each other on each floor. The condition of the units has deteriorated drastically over their lifespan and the metal components are in very poor to failing condition. All units display signs of age resulting in holes due to rust and weathering.

Copper components of the units are highly corroded and are at risk of failure which would cause release of refrigerant. The electronic controls of these units are proprietary and not serviceable by City Facilities Staff.

On June 2, 2022, Facilities staff responded to City Hall for routine maintenance and inspection of the roofmounted heating, ventilation, and air conditioning (HVAC) units. Upon inspection, it was discovered that one of the units experienced a catastrophic failure. This is the unit is primarily responsible for circulating air to the north and central areas for all three (3) floors in City Hall. Immediately thereafter, a second HVAC unit experienced catastrophic failure, drastically affecting the cooling capability among all three (3) floors of City Hall.

Facilities staff determined emergency rental units were the quickest, most efficient solution to allow a continuation of air and cooling services within City Hall. City Hall is currently operating on a long-term rental agreement for units of the necessary size as an interim replacement until all existing HVAC units and the building management system (BMS) are removed and replaced with updated and properly-sized units to meet the current and future needs of City Hall.

On November 16, 2022, the City awarded a professional services contract with Kitchell CEM, Inc. to provide Consulting Services for the design and replacement of the existing HVAC system at City Hall.

ANALYSIS
The Capital Projects Department conducted a competitive bid to select a contractor for the City Hall HVAC Replacement Project. On November 17, 2023, the invitation to bid (ITB) was advertised in the local paper, routed to the Chamber of Commerce and posted on the City’s website through OpenGov.com. Bids were due December 21, 2023.

On December 21, 2023, City Staff received five (5) bids of which one (1) was a non-bid, and four (4) were disqualified on the basis of errors and incomplete documentation. The lowest bidder (B&M Builders, Inc.) was disqualified due to discrepancies in their bid amount totals. The other three (3) bidders were disqualified for discrepancies in their bid documents, Exhibit 12-B, Part 1 and Part 2 (subcontractors list).

The bid results were as follows:
213
Consideration of Rejection of All Bids for the City Hall HVAC Replacement Project (CIP 54026) January 17, 2024

Rank Contractor Base Bid Amount
1 B&M Builders, Inc. Disqualified $3,880,000.00
2 Intech Mechanical Company, LLC. Disqualified $4,731,400.00 3 Mesa Energy Systems Disqualified $4,899,447.00
4 Hometown Construction, Inc. Disqualified $5,071,699.00 5 Desert Mechanical, Inc. Disqualified No Bid
Environmental Considerations
The City Hall HVAC Replacement project is exempt from CEQA review pursuant to the Categorical Exemption under California Code of Regulations, Title 14, Division 6, Chapter 3 (“CEQA Guidelines”), Article 19, Section 15301, Class 1. Class 1 consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use.

Commission Recommendation
Not Applicable.

Strategic Plan Integration
Not Applicable.

Alternatives
The City Council may decide to:
1) Approve the Recommended Action as described above; or 2) Delay the Recommended Action and direct staff to return with alternative recommendations; or 3) Reject the Recommended Action or cancel the project.

Staff recommends Alternative 1 as the best way to move forward with the replacement of the City Hall HVAC Replacement Project in an efficient, effective, and fiscally responsible manner. The longer it takes to replace the City Hall HVAC system, the more the City will be expending on the long-term rental units; therefore it is prudent to reject all current bids and rebid the project as soon as possible.

Coordination and Review
This report was prepared by the Capital Projects Department and has been coordinated with and reviewed by the Finance Department, the Public Works O&M Department, and the City Attorney.

Budget/Cost Impact
The City Hall HVAC Replacement project (CIP 54026) is included in the City’s current Capital Improvement Program (CIP) and has a total appropriation of $3.5 million of General Facilities, General Rehab/Replacement, and American Rescue Plan (ARP) funds. Staff is not recommending any additional funding action at this time. 214

CITY COUNCIL AGENDA REPORT
MEETING DATE: January 17, 2024 ITEM # 6
SUBJECT:

CONSIDERATION OF A PROFESSIONAL SERVICES CONTRACT WITH BLACK &

VEATCH FOR THE DESIGN OF THE SOUTH SEWER PUMP STATION
REHABILITATION/REPLACEMENT PROJECT (CIP 32002)
INITIATED OR REQUESTED BY: REPORT COORDINATED OR PREPARED BY:
[ ] Council [ X ] Staff
[ ] Other
Bernard Corrales, Assistant Engineer
Amber Wallace, Senior Civil Engineer
Capital Projects Department
ATTACHMENT [ X ] Yes [ ] No [ ] Information [ ] Direction [ X ] Action

OBJECTIVE
The objective of this report is to provide the City Council with information to approve a professional services contract with Black & Veatch (B&V) for the design of the South Sewer Pump Station Rehabilitation/Replacement Project (CIP 32002).

RECOMMENDED ACTION
Staff respectfully recommends that the City Council:
1) Approve a professional services contract with Black and Veatch for the design of the South Sewer Pump Station Rehabilitation/Replacement Project;
2) Authorize the City Manager, or his designee to execute a professional services contract with Black and Veatch for an amount not to exceed $569,076;
3) Authorize the City Manager, or his designee to execute non-substantive changes or modifications to the professional services contract, with approval from the City Attorney; 4) Authorize the City Manager, or his designee, to make contract amendments up to 15% ($85,361.40) of the value of the contract; and
5) Delegate authority to the City Manager, or his designee, to execute amendments to extend the term of the contract, if necessary.

BACKGROUND
The City Council approved the General Plan 2035 on November 16, 2016 that guides how the City should develop over time. A goal of the General Plan 2035 process was to ensure that the City’s utilities will serve existing and projected future customers. In conjunction with the General Plan, the 2015 Sanitary Sewer Master Plan (SSMP) Update was prepared to evaluate both the condition and capacity of the City’s existing sewer conveyance system. The SSMP recommended improvements to provide continuing service to the City’s residents and customers and included the South Sewer Pump Station Rehabilitation/Replacement Project.

On October 18, 2017, the City Council adopted the Sanitary Sewer Master Plan Update which included funds to rehabilitate the Bryte Sewer Pump Station (CIP 33031). In the 2022/23 midterm update of the CIP Budget, approval was given by City Council to accelerate rehabilitation of the South Sewer Pump Station ahead of the Bryte Sewer Pump Station based on a critical assessment performed by City Public Works maintenance staff.

The South Sewer Pump Station is located at the corner of Park Blvd and Stone Blvd on the north side of the barge canal and is adjacent to the NorCal Beverage Company. The South Sewer Pump Station is severely corroded and the pumps have a difficult time keeping up with the fluctuation in the sewer flows. The project will provide a rehabilitated pump station that will improve resiliency, efficiency, and maintenance, and which will provide residents with safe and secure quality services and well-maintained infrastructure.

ANALYSIS
On September 15, 2023, staff issued a Request for Proposals (RFP) through the City’s online procurement system, OpenGov (formerly ProcureNow), to obtain proposals from engineering firms to design the South Sewer Pump Station Rehabilitation/Replacement Project.

The City received six (6) electronic proposals from the following firms, listed in alphabetical order:
- Black and Veatch
- Dewberry
- Domenichelli and Associates, Inc.
- HydroScience Engineers
- NexGen Utility Management
215
South Sewer Pump Station Rehabilitation
January 17, 2024

- Schaaf & Weeler
A three (3) person evaluation panel ranked the six firms on October 21, 2023. City staff evaluated all the firms and their proposals based on the following criteria: qualification and experience, understanding of the work to be done, demonstrated technical ability, familiarity with state and federal procedures, and acceptance of City’s contract for services. After reviewing Black & Veatch qualifications, experience, and proposed work plan, the staff selection panel determined that Black & Veatch has a strong understanding of the work to be performed and is the most qualified firm to provide the engineering design services. The attached contract includes the negotiated scope and fees to complete the assignment.

Staff requests the City Manager, or his designee, be granted the authority to execute amendments not exceeding 15% ($85,361.40) of the contract amount due to missing record drawings, lack of electrical plans, and unknowns associated with underground utility work.

The anticipated project schedule for the South Sewer Pump Station Rehabilitation/Replacement Project is listed below:

Schedule
Issuance of RFP: September 15, 2023
Contract Award: January 17, 2024
Design Completion: Winter 2024
Construction: Summer 2025
Environmental Considerations
The California Environmental Quality Act Title 14, Chapter 3, Article 19 defines what projects or categories are allowed to be considered Categorically Exempt. Section 15301, Class 1 allows public entities to perform operations such as repair, maintenance or minor alteration of existing public structures, facilities, or topographical features, involving negligible or no expansion of use beyond that existing at the time of the lead agency’s determination without review of the project under CEQA. The South Sewer Pump Station Rehabilitation Project falls within the following Class 1 Categorical Exemption: “(d) Restoration or rehabilitation of deteriorated or damaged structures, facilities, or mechanical equipment to meet current standards of public health and safety, unless it is determined that the damage was substantial and resulted from an environmental hazard such as earthquake, landslide, or flood.

Commission Recommendation
Not applicable.

Strategic Plan Integration
Not applicable.

Alternatives
Alternatives available to the City Council include:
1) Approve the recommended actions as stated above.
2) Make adjustments to the recommended actions.
3) Decline to approve the recommended actions or delete the project.

The City has prioritized this project and should move forward to properly rehabilitate the South Sewer Pump Station. Alternatives 2 and 3 are not recommended due to the large amount of sewage flowing into the South Sewer Pump Station causing the already modified/exhausted pumps/propellers to be overworked and strained.

Council may choose to adjust or modify the project, however, this is not recommended due to project delays.

Coordination and Review
This report was prepared by the Capital Projects Department in coordination with and review by the Public Works O&M Department and Finance Department.

Budget/Cost Impact
This project is included in the City’s Capital Improvement Program (CIP), approved by the City Council on June 28, 2023, as CIP 32002. There is sufficient funding available in the project budget, therefore, no additional funds are required or requested for the recommended action at this time. 216
South Sewer Pump Station Rehabilitation
January 17, 2024

ATTACHMENT
1) ATT1 CPE23-313 Black and Veatch South Sewer Pump Station 011724 217
Black & Veatch
CPE23-313 – South Sewer Pump Station Rehabilitation Project Expires on 1/16/27
1 CONTRACT FOR SERVICES
THIS CONTRACT is made on January 17, 2024, by and between the CITY OF WEST SACRAMENTO (“City”), and Black & Veatch (“Consultant”).

WITNESSETH:

WHEREAS, the City desires professional services for the South Sewer Pump Station Rehabilitation Project; and
WHEREAS, the Consultant has presented a proposal for such services to the City, dated January 17, 2024, (attached hereto as Exhibit “A”) and is duly licensed, qualified and experienced to perform those services;
NOW, THEREFORE, the parties hereto mutually agree as follows:

1. SCOPE OF SERVICES:

A. Consultant shall do all work, attend all meetings, produce all reports and carry out all activities necessary to completion of the services described in the Scope of Work, attached hereto and incorporated herein by this reference as Exhibit “A”. This Contract and its exhibits shall be known as the “Contract Documents.” Terms set forth in any Contract Document shall be deemed to be incorporated in all Contract Documents as if set forth in full therein. In the event of conflict between terms contained in these Contract Documents, the more specific term shall control. If any portion of the Contract Documents shall be in conflict with any other portion, provisions contained in the Contract shall govern over conflicting provisions contained in the exhibits to the Contract.

B. Consultant enters into this Contract as an independent contractor and not as an employee of the City. The Consultant shall have no power or authority by this Contract to bind the City in any respect. Nothing in this Contract shall be construed to be inconsistent with this relationship or status. All employees, agents, contractors or subcontractors hired or retained by the Consultant are employees, agents, contractors or subcontractors of the Consultant and not of the City. The City shall not be obligated in any way to pay any wage claims or other claims made against Consultant by any such employees, agents, contractors or subcontractors, or any other person resulting from performance of this Contract.

C. The Consultant agrees it has satisfied itself by its own investigation and research regarding the conditions affecting the work to be done and labor and materials needed, and that its decision to execute this Contract is based on such independent investigation and research.

2. TERM OF CONTRACT
A. The services of Consultant are to commence upon receipt of written notice to proceed from the City, and shall be undertaken and completed in accordance with the Schedule of Performance attached hereto and incorporated herein by this reference as Exhibit “B” and terminate on January 16, 2027.

ATT 1
218
Black & Veatch
CPE23-313 – South Sewer Pump Station Rehabilitation Project Expires on 1/16/27
2 B. Consultant’s failure to complete work in accordance with the Schedule of Performance may result in delayed compensation as described in Section 3.

C. The City Manager or his or her designee may, by written instrument signed by the Parties, extend the duration of this Contract for two additional 1-year terms in the manner provided in Section 5, provided that the extension does not require the payment of compensation in excess of the maximum compensation set forth in Section 3, Compensation.

3. COMPENSATION:

A. The Consultant shall be paid monthly for the actual fees, costs and expenses for all time and materials required and expended, but in no event shall total compensation exceed FIVE HUNDRED SIXTY NINE THOUSAND SEVENTY SIX DOLLARS ($569,076), without City’s prior written approval. Consultant's fees shall be as specified in the Schedule of Fees, which is attached hereto an incorporated herein as Exhibit "C".

B. Said amount shall be paid upon submittal of a monthly billing showing completion of the tasks that month. Consultant shall furnish City with invoices for all expenses as well as for all materials authorized by this Contract. The invoices shall be submitted with the monthly billings.

If Consultant’s performance is not in conformity with the Schedule of Performance, payments may be delayed or denied, unless the Consultant’s failure to perform in conformity with the Schedule of Performance is a documented result of the City’s failure to conform with the Schedule of Performance, or if the Schedule of Performance is extended pursuant to Section 5.

C. If the work is halted at the request of the City, compensation shall be based upon the proportion that the work performed bears to the total work required by this Contract, subject to Section 4.

4. TERMINATION:

A. This Contract may be terminated by either party, provided that the other party is given not less than 30 calendar days’ written notice (delivered by certified mail, return receipt requested) of intent to terminate.

B. The City may temporarily suspend this Contract, at no additional cost to City, provided that the Consultant is given written notice (delivered by certified mail, return receipt requested) of temporary suspension. If City gives such notice of temporary suspension, Consultant shall immediately suspend its activities under this Contract.

C. Notwithstanding any provisions of this Contract, Consultant shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of this Contract by Consultant, and the City may withhold any payments due to Consultant until such time as the exact amount of damages, if any, due the City from Consultant is determined.

D. In the event of termination, the Consultant shall be compensated as provided for in this Contract, except as provided in Section 4C. Upon termination, the City shall be entitled to all work, including but not limited to, appraisals, inventories, studies, analyses, drawings and data estimates performed to that date in accordance with Section 7 hereof.

5. AMENDMENTS, CHANGES OR MODIFICATIONS:
219
Black & Veatch
CPE23-313 – South Sewer Pump Station Rehabilitation Project Expires on 1/16/27
3 Amendments, changes or modifications in the terms of this Contract may be made at any time by mutual written agreement between the parties hereto and shall be signed by the persons authorized to bind the parties hereto.

6. EXTENSIONS OF TIME:

Consultant may, for good cause, request extensions of time to perform the services required hereunder. Such extensions shall be authorized in advance by the City in writing and shall be incorporated in written amendments to this Contract or the attached Work Program in the manner provided in Section 5.

7. PROPERTY OF CITY:

A. It is mutually agreed that all materials prepared by the Consultant under this Contract shall become the property of the City, and the Consultant shall have no property right therein whatsoever. Immediately upon termination, the City shall be entitled to, and the Consultant shall deliver to the City, all data, drawings, specifications, reports, estimates, summaries and other such materials as may have been prepared or accumulated to date by the Consultant in performing this Contract which is not Consultant’s privileged information, as defined by law, or Consultant’s personnel information, along with all other property belonging exclusively to the City which is in the Consultant’s possession.

B. Additionally, it is agreed that the parties intend this to be a contract for services and each considers the products and results of the services to be rendered by Consultant hereunder (the “Work”) to be a work made for hire. Consultant acknowledges and agrees that the Work (and all rights therein, including, without limitation, copyright) belongs to and shall be the sole and exclusive property of the City. The reuse of any of the materials or documents described in Paragraph 7.A by the City on any other project without the written permission of the Consultant, shall be at the City's sole risk and the City agrees to defend, indemnify and hold harmless the Consultant from all claims, damages and expenses, including attorney's fees, arising out of such unauthorized reuse by the City or by others acting through the City. The Consultant is not responsible and liability is waived by the City as against the Consultant for use by the City or any other person of any data, reports, plans or drawings not signed by the Consultant.

8. COMPLIANCE WITH ALL LAWS:

A. Consultant shall comply with all applicable laws, ordinances, and codes of federal, State and local governments, and shall commit no trespass on any public or private property in performing any of the work authorized by this Contract. It shall be City’s responsibility to obtain all rights of way and easements to enable Consultant to perform its services hereunder.

Consultant shall assist City in providing the same.

B. Consultant warrants to the City that it is licensed by all applicable governmental bodies to perform this Contract and will remain so licensed throughout the progress of the Work, and that it has, and will have, throughout the progress of the Work, the necessary experience, skill and financial resources to enable it to perform this Contract.

C. The work contemplated under this Contract is a public work for the purposes of Labor Code section 1720, and is subject to the payment of prevailing wages. Accordingly, Consultant shall comply with the provisions of Exhibit "E". 220
Black & Veatch
CPE23-313 – South Sewer Pump Station Rehabilitation Project Expires on 1/16/27
4 9. WARRANTIES AND RESPONSIBILITIES - CONSULTANT:

A. Consultant agrees and represents that it is qualified to properly provide the services set forth in Exhibit “A” in a manner which is consistent with the generally accepted standards of Consultant’s profession.

B. Consultant agrees and represents that the work performed under this Contract shall be in accordance with applicable federal, State and local law in accordance with Section 17A hereof.

C. Consultant shall designate a project manager who at all times shall represent the Consultant before the City on all matters relating to this Contract. The project manager shall continue in such capacity unless and until he or she is removed at the request of the City, is no longer employed by Consultant, or is replaced with the written approval of the City, which approval shall not be unreasonably withheld.

D. Consultant shall provide corrective services without charge to the City for services which fail to meet the above professional and legal standards and which are reported to Consultant in writing within sixty (60) days of discovery. Should Consultant fail or refuse to perform promptly its obligations, the City may render or undertake performance thereof and the Consultant shall be liable for any expenses thereby incurred.

10. SUBCONTRACTING:

None of the services covered by this Contract shall be subcontracted without the prior written consent of the City, which will not be unreasonably withheld. Consultant shall be as fully responsible to the City for the negligent acts and omissions of its contractors and subcontractors, and of persons either directly or indirectly employed by them, as it is for the negligent acts and omissions of persons directly employed by Consultant.

11. ASSIGNABILITY:

Consultant shall not assign or transfer any interest in this Contract whether by assignment or novation, without the prior written consent of the City which will not be unreasonably withheld.

However, claims for money due or to become due Consultant from the City under this Contract may be assigned to a financial institution, or to a trustee in bankruptcy, without such approval.

Notice of any assignment or transfer whether voluntary or involuntary shall be furnished promptly to the City.

12. INTEREST IN CONTRACT:

Consultant covenants that neither it, nor any of its employees, agents, contractors, subcontractors has any interest, nor shall they acquire any interest, direct or indirect, in the subject of the Contract, nor any other interest which would conflict in any manner or degree with the performance of its services hereunder. Consultant shall make all disclosures required by the City’s conflict of interest code in accordance with the category designated by the City, unless the City Manager determines in writing that Consultant’s duties are more limited in scope than is warranted by the category designated by the City code and that a narrower disclosure category should apply. Consultant also agrees to make disclosure in compliance with the City conflict of interest code if, at any time after the execution of this Contract, City determines and notifies 221
Black & Veatch
CPE23-313 – South Sewer Pump Station Rehabilitation Project Expires on 1/16/27
5 Consultant in writing that Consultant’s duties under this Contract warrant greater disclosure by Consultant than was originally contemplated. Consultant shall make disclosures in the time, place and manner set forth in the conflict of interest code and as directed by the City.

13. MATERIALS CONFIDENTIAL:

All of the materials prepared or assembled by Consultant pursuant to performance of this Contract are confidential and Consultant agrees that they shall not be made available to any individual or organization without the prior written approval of the City, except by court order.

14. LIABILITY OF CONSULTANT-NEGLIGENCE:

Consultant shall be responsible for performing the work under this Contract in a manner which is consistent with the generally-accepted standards of the Consultant’s profession and shall be liable for its own negligence and the negligent acts of its employees, agents, contractors and subcontractors. The City shall have no right of control over the manner in which the work is to be done but only as to its outcome, and shall not be charged with the responsibility of preventing risk to Consultant or its employees, agents, contractors or subcontractors.

15. INDEMNITY AND LITIGATION COSTS:

Consultant shall protect, hold free and harmless, defend and indemnify the City, its consultants, and each of their officers, employees and agents, from any and all liability, penalties, costs, losses, damages, expenses, causes of action, claims or judgments, including attorney’s fees and expenses of litigation arising out of, pertaining to, or relating to the negligence, recklessness, or willful misconduct of the Consultant, its employees or anyone else employed by the Consultant in the performance of professional design services under this agreement, to the extent of the Consultant’s proportionate percentage of fault.

To the extent permitted by Civil Code section 2782.8, for all other claims unrelated to the provision of professional design services, the Consultant shall protect, hold free and harmless, defend and indemnify the City, its consultants, and each of their officers, employees and agents, from any and all liability, penalties, costs, losses, damages, expenses, causes of action, claims or judgments, including attorney’s fees and expenses of litigation, which arise out of or are in any way connected with the Consultant’s, or its subcontractors’ or suppliers’, performance under this agreement or failure to comply with any of the obligations contained in the agreement. This indemnity shall imply no reciprocal right of the Consultant in any action on the agreement pursuant to California Civil Code section 1717 or section 1717.5. To the fullest extent legally permissible, this indemnity, defense and hold harmless agreement by the Consultant shall apply to any and all acts or omissions unrelated to the provision of professional design services, whether active or passive, on the part of the Consultant or its agents, employees, representatives, or subcontractor’s agents, employees and representatives, resulting in claim or liability, irrespective of whether or not any acts or omissions of the parties to be indemnified hereunder may also have been a contributing factor to the liability, except such loss or damage which was caused by the active negligence, the sole negligence, or the willful misconduct of the City.

16. CONSULTANT TO PROVIDE INSURANCE:

A. Consultant shall not commence any work before obtaining, and shall maintain in force at all times during the duration and performance of this Contract, the policies of insurance specified in this Section. Such insurance must have the approval of the City as to limit, form, and 222
Black & Veatch
CPE23-313 – South Sewer Pump Station Rehabilitation Project Expires on 1/16/27
6 amount, and shall be placed with insurers with a current A.M. Best’s rating of no less than A VII (an NR rating is acceptable for Worker’s Compensation insurance written with the State Compensation Insurance Fund of California).

B. Prior to execution of this Contract and prior to commencement of any work, the Consultant shall furnish the City with certificates of insurance and copies of endorsements providing evidence of coverage for all policies required by the Contract. The Consultant and its contractors and subcontractors shall, at their expense, maintain in effect at all times during the performance of work under the Contract not less than the following coverage and limits of insurance, which shall be maintained with insurers and under forms of policy satisfactory to the City. The maintenance by Consultant and its contractors and subcontractors of the following coverage and limits of insurance is a material element of this Contract. The failure of Consultant or of any of its contractors or subcontractors to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of this Contract. Approval of the insurance by the City shall not relieve or decrease any liability of Consultant.

1. Worker’s Compensation and Employer’s Liability Insurance

a. Worker’s Compensation - Insurance to protect the Consultant, its contractors and subcontractors from all claims under Worker’s Compensation and Employer’s Liability Acts, including Longshoremen’s and Harbor Worker’s Act (“Acts”), if applicable. Such coverage shall be maintained, in type and amount, in strict compliance with all applicable state and Federal statutes and regulations.

The Consultant shall execute a certificate in compliance with Labor Code Section 1861, on the form provided in the Contract Documents.
b. Consultant shall provide a Waiver of Subrogation endorsement in favor of the City, its officers, officials, employees, agents and volunteers for losses arising from work performed by the Consultant.

2. Commercial General Liability Insurance
a. The insurance shall be provided on form CG0001, or it’s equivalent, and shall include coverage for claims for bodily injury or property damage arising out of premises/operations, products/completed operations, contractual liability, and subconsultant’s work and personal and advertising injury resulting from actions, failures to act, or operations of the insured, or by its employees or agents, or by anyone directly or indirectly employed by the insured. The amount of insurance coverage shall not be less than $1,000,000.00 per occurrence and $2,000,000 general and products/completed operations aggregates. b. The commercial general liability insurance shall also include the following:
i. Endorsement equivalent to CG 2010 0714 naming the City, its officers, officials, employees, agents, and volunteers as additional insureds. The endorsement shall contain no special limitations on the scope of protection afforded to the City, its officers, officials, employees or volunteers.
223
Black & Veatch
CPE23-313 – South Sewer Pump Station Rehabilitation Project Expires on 1/16/27
7 ii. Endorsement stating insurance provided to the City shall be primary as respects the City, its officers, officials, employees and any insurance or self insurance maintained by the City, its officers, officials, employees or volunteers shall be in excess of the Consultant’s insurance and shall not contribute with it, to the payment or satisfaction of any defense expenses, loss, or judgment.
iii. Provision or endorsement stating that the Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

3. Commercial Automobile Insurance
a. The insurance shall include, but shall not be limited to, coverage for claims for bodily injury or property damage for owned, non-owned, and hired automobiles resulting from actions, failures to act, or operations of the insured, or by its employees or agents, or by anyone directly or indirectly employed by the insured. The amount of insurance coverage shall not be less than $1,000,000.00 per accident.
b. The commercial automobile insurance shall include the same endorsements required for the commercial general liability policy (see Section

16.B.2.b).

4. Professional Liability. The Consultant and its contractors and subcontractors shall secure and maintain in full force, during the term of this Contract and for five years thereafter, professional liability insurance policies appropriate to the respective professions and the work to be performed as specified in this Contract. The limits of such professional liability insurance coverage shall not be less than $1,000,000 per claim.

C. In addition to any other remedy the City may have, if Consultant fails to maintain the insurance coverage as required in this Section, the City may obtain such insurance coverage as is not being maintained, in form and amount substantially the same as is required herein, and the City may deduct the cost of such insurance from any amounts due or which may become due Consultant under this Contract.

D. No policy required by this Contract shall be suspended, cancelled, terminated by either party, or reduced in coverage or in limits unless Consultant has provided thirty (30) days prior written notice by certified mail, return receipt requested, to the City.

E. Any deductibles or self-insured retentions in excess of $10,000 must be declared to, and approved by, the City.

F. The requirement as to types, limits, and the City’s approval of insurance coverage to be maintained by Consultant are not intended to, and shall not in any manner, limit or qualify the liabilities and obligations assumed by Consultant under the Contract.

17. MISCELLANEOUS PROVISIONS:
224
Black & Veatch
CPE23-313 – South Sewer Pump Station Rehabilitation Project Expires on 1/16/27
8 A. Consultant shall keep itself fully informed of, shall observe and comply with, and shall cause any and all persons, firms or corporations employed by it or under its control to observe and comply with, applicable federal, state, county and municipal laws, ordinances, regulations, orders and decrees which in any manner affect those engaged or employed on the work described by this Contract or the materials used or which in any way affect the conduct of the work.

B. Consultant shall not engage in unlawful employment discrimination. Such unlawful employment discrimination includes, but is not limited to, employment discrimination based upon a person’s race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status, gender, citizenship, or sexual orientation.

C. Consultant shall maintain and make available for inspection by the City and its auditors accurate records of all of its costs, disbursements and receipts with respect to any work under this Contract. Such inspections may be made during regular office hours at any time until six (6) months after the final payments under this Contract are made to the Consultant.

D. This Contract constitutes the entire agreement between the parties relative to the services specified herein and no modification hereof shall be effective unless and until such modification is evidenced by a writing signed by both parties to this Contract. There are no understandings, agreements, conditions, representations, warranties or promises, with respect to this Contract, except those contained in or referred to in the writing.

E. All notices that are required to be given by one party to the other under this Contract shall be in writing and shall be deemed to have been given if delivered personally or enclosed in a properly addressed envelope and deposited in a United States Post Office for delivery by registered or certified mail addressed to the parties at the following addresses:

City: City of West Sacramento
1110 West Capitol Avenue
West Sacramento, CA 95691
Email: [email protected]

Consultant: Black & Veatch
Ashu Shirolkar
10995 Gold Center Drive, Suite 100,
Rancho Cordova, CA 95670
[email protected]

F. This Contract shall be interpreted and governed by the laws of the State of California.

G. Any action arising out of this Contract shall be brought and maintained in Yolo County California, regardless of where else venue may lie.

H. In any action brought by either party to enforce the terms of this Contract, each party shall be bear responsibility for its attorney’s fees and all costs regardless of whether one party is determined to be the prevailing party.
225
Black & Veatch
CPE23-313 – South Sewer Pump Station Rehabilitation Project Expires on 1/16/27
9 [Signatures on following page]
226
Black & Veatch
CPE23-313 – South Sewer Pump Station Rehabilitation Project Expires on 1/16/27
10 CITY OF WEST SACRAMENTO
By: __________________________
Amanda Berlin, Assistant City Manager
ATTEST:

By: _______________________
Jennifer Cusmir, City Clerk
APPROVED AS TO FORM:

By: _______________________
Jeffrey Mitchell, City Attorney
Black & Veatch
By: _________________________
Dave J. Carlson, Vice President
227
Black & Veatch
Contract Number – South Sewer Pump Station Rehabilitation Project Expires on 1/17/27

EXHIBIT A
Consultant Proposal/Scope of Work
228
City of West Sacramento Revised December 6, 2023
South Sewer Pump Rehabilitation Page 1 of 12

SCOPE OF WORK

CITY OF WEST SACRAMENTO
South Sewer Pump Station Rehabilitation Project

PROFESSIONAL ENGINEERING DESIGN PHASE SERVICES
I. SUMMARY
The South Sewer Pump Station (SSPS) was originally constructed in the mid-1960s for the commercial drainage near the Port of Sacramento. The station became part of the City of West Sacramento infrastructure in 1987 when the City was incorporated. The station was last upgraded in 2008 to increase capacity. However, due to the current large amount of sewerage flowing in the station, the pumps are strained and need to be refurbished. The City plans to rehabilitate the station, which was recommended in the 2015 Sanitary Sewer Master Plan.

The SSPS is located at the corner of Park and Stone Boulevards near the Port of Sacramento. The station is on a property that does not belong to the City, therefore the scope of work will include investigating the options of purchasing the land or entering into a permanent lease agreement.

II. PROJECT DESCRIPTION
The September 15, 2023, RFP describes the scope of work as follows:
• Reconfigure drywell and wet well setup into a submersible pump setup, • Utilize existing drywell and wet well to design new larger wet well and storage, • Install three (3) or more new submersible pumps,
• Demolish existing building,
• Create interim bypass pumping system for duration of construction, • Line manholes with epoxy to prevent long-term deterioration, • Utilize stainless steel 316 for all bolts, screws, and nuts.

In addition, the RFP requests the following items:
• Perform a condition assessment of the upstream sewer line and downstream forcemain,
• ABC plans for nearby utilities and potholes for potential conflicts, • Flow meter for discharge pipeline used for troubleshooting and analyzing data, • Install stationary backup generator,
• Procure right-of-way survey and right-of-way consultant for purchase negotiations and exhibits,
229
City of West Sacramento Revised December 6, 2023
South Sewer Pump Rehabilitation Page 2 of 12
• Assist the City with all tasks necessary to either acquire a permanent easement or property rights for the new pump station and backup generator, • Conduct all surveying necessary to prepare adequate appraisal maps or legal descriptions and plat maps,
• Order reports from a title company for the subject properties, • Assist with purchase/negotiation of property,
• Prepare environmental site assessment if necessary.

III. SURVEYING AND FACILITIES CONDITION ASSESSMENT
Survey the area to identify the location of existing facilities and perform a condition assessment of the South Pump Station, as well as upstream and downstream pipelines.

Surveying will also include developing right-of-way and easement mapping.

Existing facilities include:
o Wet well and cover,
o Dry well,
o Pump station building and equipment,
o Inlet and outlet pipelines,
o Valves, flow meters, and other mechanical features.

IV. REHABILITATED SEWER PUMP STATION
Based on City’s feedback at the job walk on September 28, 2023, the City is considering either building a new pump station at the same location, or in the vicinity inside City’s property. This decision will be made after the facilities’ condition assessment, and a preferred alternative is selected.

Real estate investigation:
o Our real estate subconsultant will generate right-of-way and easement mapping.

V. PROJECT SCHEDULE
See attached project schedule.
230
City of West Sacramento Revised December 6, 2023
South Sewer Pump Rehabilitation Page 3 of 12
VI. Anticipated Drawing List
The sheet list will include the following drawings:
1 G-00 General Cover Sheet, Drawing List
2 G-01 General Abbreviations and Symbols
3 G-02 General General Legend and Notes
4 C-01 Civil Overall Site Plan and Pump Station Plan
5 C-02 Civil Demolition Plan
6 C-03 Civil Wet Well Vault Plan
7 C-04 Civil Civil Details and Bypass Plan
8 C-05 Civil Miscellaneous Details
9 M-01 Mechanical Valve Vault Plan
10 M-02 Mechanical Valve and Wet Well Vault Section
11 M-03 Mechanical Flow Meter Vault Plan and Sections
12 M-04 Mechanical Bypass Connection and Miscellaneous Sections 13 S-1 Structural Wet Well Vault Foundation and Top Plans 14 S-2 Structural Wet Well Vault Sections and Details
15 S-3 Structural Valve and Flow Meter Vault Foundation Plan – 1/2 16 S-4 Structural Valve and Flow Meter Vault Foundation Plan – 2/2 17 S-5 Structural Wet Well Vault Sections and Details
18 S-6 Structural Wet Well Vault Sections and Details
19 S-7 Structural Valve and Flow Meter Vault Sections and Details 20 S-8 Structural Valve and Flow Meter Vault Sections and Details 21 S-9 Structural Emergency Electrical Generator Slab Details 22 S-10 Structural Structural Notes
23 S-11 Structural Structural Loading Criteria
24 S-12 Structural Structural Legends and Abbreviations 25 S-13 Structural Standard Concrete Joint Details
26 S-14 Structural Standard Concrete Reinforcement Details 27 S-15 Structural Guardrail & Handrailing Details
28 S-16 Structural Typical Stair Details
29 S-17 Structural Typical Ladder Details
30 S-18 Structural Pipe Support Details
231
City of West Sacramento Revised December 6, 2023
South Sewer Pump Rehabilitation Page 4 of 12
31 E-1 Electrical Legend
32 E-2 Electrical Abbreviations
33 E-3 Electrical Site Plan
34 E-4 Electrical Vault power/lighting plans
35 E-5 Electrical Single lines
36 E-6 Electrical Schedules/Details
37 I-1 I&C Process & Instrumentation Symbols
38 I-2 I&C Process & Instrumentation Diagram – Flow Meter 39 I-5 I&C Instrument Installation Details
VII. SCOPE OF WORK
The scope of work for this project is detailed in this section. Scope of work under proposed sub-contractors are included in the Appendices.

Task 1. Project Management
This task will include project setup, administration, coordination with the City, and managing scope schedule and budget.

BV’s Project Manager will provide a monthly update on the project.

Meetings. The following meetings and calls are included:
• Kickoff Meeting (in person): BV will facilitate the meeting to introduce the key team members and to confirm the project goals, schedule, and milestones. o Meeting will be an in-person, 2-hour meeting and attended by the Project Manager and Project Engineer.
o Site visit of the SSPS site will follow the meeting.
• Progress Status Conference Calls: Frequency of calls and the specific day/time will be decided at the kickoff meeting. Progress meeting will be informal conference calls with the City to provide progress status and discuss project design related items.
o For budgeting purposes, twenty-eight(28) bi-weekly, 1-hour calls are included in the proposed scope.

Deliverables. Kickoff meeting agenda and minutes; PDF of monthly invoices with status reports.

Task 2 – Preliminary Investigation
BV will submit a request for additional as-built drawings and geotechnical data on the existing SSPS, and review available existing information on the pump station, intake pipeline, and discharge forcemain.
232
City of West Sacramento Revised December 6, 2023
South Sewer Pump Rehabilitation Page 5 of 12
Survey – Scope of work includes:
• Topographic survey base mapping (1” = 20’ scale) of all hardscape and softscape, with measured spot elevations in a grid pattern at 50-foot intervals and located surface-visible utility features and improvements, including invert elevations of all gravity storm drains and sewer manholes and pump station structures. • Existing ground Civil 3D TIN surface model.
• Subsurface utility research and base mapping.
• Resolved boundary and record of survey of property boundaries, road rights-of-way, and easements as defined by an analysis of available record maps, title report(s), supporting documents, and physical evidence.
• Record of Survey map submitted to Yolo County.
• Up to three (3) land description packages, including a written description, a plat (exhibit), and closure report (if applicable) per package.

Condition Assessment - BV will prepare a condition assessment of the facilities including the existing wet well, dry well, 200 linear feet of the intake and discharge pipelines, and all related equipment and infrastructure. Work will include development of a plan to assess structural conditions of above and below grade facilities through destructive and non-destructive methods, perform an assessment of mechanical equipment visually and through ultrasonic testing while observing O&M staff exercising equipment, conduct visual assessment of process electrical systems and instrumentation and perform a Hydrovack truck cleaning and subsequent CCTV of the 18-inch upstream pipe and the 12-inch downstream pipes from the pump station.

Hazardous Material Site Assessment and Sample Testing – BV and its sub-consultant, Forensic Analytical Consulting Services (FACS), will conduct an on-site visual inspection of suspected hazardous materials located in all accessible located impacted by the project with a focus on the existing South Sewer Pump Station building and dry pit. Scope of work includes the following; FACS detailed scope is included in the appendix:
· Review existing documentation.
· Conduct visual site assessment of suspected Asbestos Containing Material (ACM), Lead Containing Material (LCM), and Polychlorinated Biphenyls (PCBs). · FACS will collect bulk samples of ACMs, LCMs, and PCBs that may be impacted during the project. Scope and fee is based on the following number of samples collected:
o Asbestos – up to twelve (12)
o Lead – up to eight (8)
o PCBs – up to (2)
· Sample materials will be sent to a qualified laboratory for analysis. · FACS will prepare a site assessment report with a summary of findings and laboratory results of the samples submitted for asbestos and lead analyses. If hazardous materials are found, the report will determine how to meet local, state, 233
City of West Sacramento Revised December 6, 2023
South Sewer Pump Rehabilitation Page 6 of 12
and federal regulations.
o An electronic copy of the report will be provided to BV, who will review prior to sending a copy to the City.
o Positive tests results and recommendations noted in the report will be incorporated into the appropriate technical specification sections to be developed in Task 3.

Geotechnical - BV will perform a geotechnical investigation of the site and other potential locations for the pump station. Scope includes two 25-foot-deep borings and one coring of the dry pit sidewall to determine wall thickness and backfill material integrity. We will evaluate groundwater conditions and determine all the parameters for designing new foundations.

With this information we will perform an alternatives evaluation and will select the preferred alternative at the Alternative Evaluation Workshop (in person), which will be the basis for the 30% design.

A Preliminary Design Report (PDR) will summarize the alternative evaluations, design criteria, the preliminary site plan, electrical single line diagram, and process and instrumentation diagrams (P&ID). The PDR will also include a Class 5 OPCC for recommended alternative for each vault. The OPCCs shall be prepared to a level of accuracy consistent with AACE International. It is assumed that there will be three (3) alternatives that will be evaluated.

Meetings.
• Two in person workshops are recommended:
o Alternative Evaluation (prior to draft PDR submittal). o Final PDR and 30% Design Review to review City’s comments. • Each workshop shall be 2 hours in duration and attended by the Project Manager and Engineers.
• Site Visits – As part of the preliminary design, 1 site visit is attended by Project Manager and Engineers.

Deliverables.
• Workshop meeting agendas, handouts, slides, and minutes. • Topographic survey base map in AutoCAD Civil 3D 2022 and PDF format. • PDF copy of final Record of Survey map.
• Draft and Final Condition Assessment Report.
• Draft and Final Geotechnical Report.
• Draft and Final Hazardous Materials Report.
• Draft and Final PDR submitted electronically in PDF format.

Assumptions.
• Survey deliverables will be based on the NAD83 horizontal datum and the NGVD29 vertical datum using City of West Sacramento benchmarks. 234
City of West Sacramento Revised December 6, 2023
South Sewer Pump Rehabilitation Page 7 of 12
• If hazardous materials are determined to be on-site, Black & Veatch will develop a technical specification section based on findings from the investigation of potential hazardous materials.
• The upstream and downstream pipelines adjacent to the pump station will be the only pipelines that will be assessed.
• There will be available shutdown time to perform inspections. The City will assist with the shutdown of the facilities prior to the condition assessment. • Adequate parking will be available for the crew performing the condition assessment.
• There will be negotiations with up to 1 property owner and no lessees during the land acquisition process.
• A prefabricated valve vault that is separate from the wet well will be considered during design if the required size is available to allow for operator access around flow meter,
• Structural design will include support for the discharge manifold piping, pump discharge piping, and valving within a new vault,
• Vault walls will extend above top of existing pump slabs on grade to prevent surface runoff from entering the vault,
• Specifications will use the City’s front-end documents for bidding and BVs specifications for the technical sections. Technical specifications will be modified to reflect the City’s standard specifications for mechanical piping and equipment. • Since the new standby generator should be located at least 10 feet away from any structures, the generator will be located outside of the existing fenced-in pump station area, but within City property and within a newly fenced-in area. • The valve vault will be closed top for security and to reduce surface water from entering the vault,
 Existing lids are H20 traffic rated.
 The vault covers will include a double door hinged access hatch above the flow meter and valves for operator access.
 If travel above the vaults is not needed, the vaults lids may be raised to further reduce surface runoff into the vault.
• Installation of a groundwater monitoring well is not included in scope. It can be added as an optional service for an additional cost.

Task 3 – Final Design
Final design development begins after the final PDR/30% design submittal. During the Final Design phase, we will prepare 65%, 95%, and Final (Bid Package) design submittals.
• The 65% design will be based on the final PDR.
• For the 95% design submittal, the 65% design will be updated to include all 235
City of West Sacramento Revised December 6, 2023
South Sewer Pump Rehabilitation Page 8 of 12
technical specifications and front-end documents. The plans will address the 65% design review comments and additional details and notes will be developed to complete the design (pending comments from the City). The 65% design level SSPS Design will be updated and presented as a PDF via email. • The 95% design level Opinion of Probable Construction Costs (OPCC) will be updated and presented as a PDF via email.
• Constructability review by an independent reviewer will be performed on the 65% and 95% design documents and comments will be discussed with the City prior to submittal. The objective is to gather feedback on construction method and feasibility, sewer bypass and refinement of construction schedule. • The Final/Bid Package will include addressing any minor comments on the 95% design submittal.
o The final bid document drawings will be signed and sealed by registered professional engineers in the State of California.
o Plans and specifications will be prepared with all approval signatures required.

Each design submittal will include plans (drawings), specifications, and Engineer’s OPCC (PS&E). The plans and specifications will be developed as follows:
• Drawings will be developed using BV standards and AutoCAD (latest version used at BV) and prepared on 22x34-inch sheet.
• Project technical specifications (Div. 2 to 16) will be prepared in MS Word using BV standard specifications and will incorporate any City standards as required. • The specifications will include the City’s standard front ends and BV’s technical specifications.
o Front end documents (Division 0 and 1) will be edited for this project and will be prepared by the City.
o BV will provide supplemental information including project description and bid schedule and descriptions needed for the City to develop the front-end documents.
• Engineer’s OPCC for the 65%, 95%, and Final designs will be developed to AACE Class 3 accuracy.

For each City review of the design submittal, the proposed project schedule considers the City reviewing each submittal and providing comments within two-weeks (10 business days) of the submittal receipt.
• Responses to City comments will be provided, but changes to design will be incorporated in the next level of design.
• A design review meeting will be held at the City office and attended by BV’s Project Manager and Engineer. Meeting agenda and minutes will be prepared and distributed by BV.
• The review comments from the City and the QA/QC team will be incorporated into the next level of design, as appropriate.
236
City of West Sacramento Revised December 6, 2023
South Sewer Pump Rehabilitation Page 9 of 12
Meetings.
• Two review workshops (in-person) are recommended after completion of the City’s design review for the following submittals:
o 65% design review.
o 95% design review.
• Each design review workshop shall be 2 hours in duration and attended by the Project Manager and Engineers.
• Site Visits – As part of the final design, 2 site visits are included by Project Manager and Engineers.

Deliverables.
• Workshop agendas, slides and meeting minutes.
• PS&E electronically in PDF format for 65%, 95% and Final design submittals. • For the Final/Bid document submittal, plans will be submitted electronically in PDF with CAD files and specifications will be submitted electronically in PDF with MS Word files.

General Design Assumptions.
• No geotechnical investigations of the site are available from the City; a geotechnical report will be part of the scope of work,
• Subsurface utility shown in drawings are at Quality Level C (QL-C), • It is assumed that environmental review and permitting will not be required since improvement work will be within the property/fence,
• One bid package will be developed for the entire pump station rehabilitation, • Engineering services during bidding and construction phases are limited to the scope of work,
• No value engineering effort is anticipated.

Civil Design Assumptions.
• B&V will use City-provided AUTOCAD files of the as-built drawings if available, • If CAD files are not available, BV will use survey work to produce the base drawings,
• BV standards and practices will be used.

Structural Design Assumptions.
• Typical BV foundation settlement criteria of 1" total and 1/2" differential will be used,
• Seismic Site Class will be A, B, C, or D,
• Design for seismic liquefaction is not included,
• Spread or mat foundations will be used; no piling or soil improvement systems are included,
237
City of West Sacramento Revised December 6, 2023
South Sewer Pump Rehabilitation Page 10 of 12
• BV will design all pipe supports for piping 14” diameter and greater; structural design will include pipe supports for piping 12” diameter and smaller only in expansion systems,
• Design of structural elements for a fall protection system is not included, • Special inspections support is not included,
• Submittal of structural calculations for review is not included, • Structural design will not include temporary excavation support.

Electrical Design Assumptions.
• Only modifications to the existing electrical source for power distribution of power to the new vaults for pumps and lighting are included in the base scope and budget,
• Any additional modifications to the electrical system beyond these should be considered Supplemental Services,
• No security, access control, fire alarm, or voice communication equipment will be provided.

Instrumentation & Control Design Assumptions.
• The base scope and budget are based on the Contractor providing any configuration work,
• The proposed scope and fee include the following SCADA improvements:
o Expansion of the existing SCADA system including replacement of 1 RTU Panel/Radio or new I/O in 1 existing RTU Panel.
• Communication network will be expanded to support new RTU, if replaced. • Any additional upgrades to existing SCADA system computer hardware or software are not anticipated, and therefore not included in the scope. o If upgrades beyond those included in the current scope are needed, Black & Veatch will meet with the City to understand the specific SCADA improvements needed.
o Black & Veatch will provide an amendment for the additional scope and fee required for the additional SCADA upgrades.
• Major network upgrades or improvements are not included.

Task 4 – Public Outreach
Attend three public meetings to assist the City explaining the project, impacts during construction and benefits.

BV’s subconsultant will provide land acquisition support as follows:
• An appraisal will be prepared in accordance with California Eminent Domain Law, California Government Code Section 7260 et seq., and the Uniform Standards of Professional Appraisal Practice requirements, except as jurisdictionally exempt; and if needed, 49 CFR, Part 24.
238
City of West Sacramento Revised December 6, 2023
South Sewer Pump Rehabilitation Page 11 of 12
• An appraisal review will be completed upon receiving appraisal report to assure quality, completeness, and accuracy of the value determination while using the various standards prescribed by the Uniform Standards of Professional Appraisal Practice (USPAP) and the California Eminent Domain codes and if necessary, the Uniform Act and 49 CFR Part 24.
• Acquisition documents will be prepared, if needed, which will include, but are not limited to an offer letter, appraisal summary statement and summary of the basis for just compensation, summary statement pertaining to the acquisition of real property or an interest therein, purchase agreement, deed, and public acquisition brochure.

When an offer package has been approved by the City, negotiations will commence with the First Written Offer to acquire an easement or land purchase identified by the City. If settlement with the City and other required interests is reached, a Memorandum of Settlement for transmittal to the City will be prepared.

Deliverables.
• Attend public meetings
• Appraisal Report
• Appraisal Review Report
• Acquisition Documents.

Task 5 – Bid Support
BV will assist the City in presenting an overview of the project, answer questions and prepare meeting notes to potential construction contractors.

Deliverables.
• Meeting notes of pre-construction meeting,
• Draft answers to five requests for information (RFIs), • Draft contract addenda language (1 addendum is included), • One 22x34-inch set and four 11x17-inch sets of printed drawings, and PDFs of the plans and specifications.

Assumptions.
• No Conformed-to-bid Documents will be prepared and submitted, • No rebidding-related assistance will be provided.

Task 6 – Engineering Support During Construction
BV will attend five (5) meetings and five (5) site visits. Draft responses to RFIs (up to 20) and review contractor shop drawing submittals (up to 25). Assist with responding construction change orders requests (up to 2). BV will prepare and submit record drawings based on contractor-marked up as-builts after completion of construction.

Deliverables.
• Draft responses to RFIs in Word and PDF formats,
• Comments on shop drawings in PDF format,
239
City of West Sacramento Revised December 6, 2023
South Sewer Pump Rehabilitation Page 12 of 12
• Responses to change orders requests in Word and PDF formats, • Record drawings in PDF and CAD formats.

Assumptions.
• BV does not have the authority to direct the contractor’s means and methods, • Preparation of record drawings are based on contractor’s red-lines. BV is not responsible for taking any field measurements.

Optional Tasks
• OPTIONAL TASKS: For the following optional tasks identified, BV will work with the City to amend the scope and budget to include the additional required design services.
o Surveying: If additional site surveying is needed to locate existing structures and confirm distances/dimensions, BV will survey work if needed using the proposed sub-contractor.
o Installation of groundwater monitoring well: If installation of a monitoring well is required to check groundwater levels over time, BV will work with the proposed sub-contractor to perform this work. o Potholing: If additional potholing is needed to confirm underground conditions, BV will work with sub-contractor to perform this work. o Additional Electrical and I&C Design: BV will work with the City to amend the scope and budget to include the additional required design services to provide power and control to the pumps if relocated to a location that is not included in alternatives evaluation. o Additional upgrades to existing SCADA system computer hardware or software. If upgrades beyond those included in the current scope are needed, Black & Veatch will meet with the City to understand the specific SCADA improvements needed. Black & Veatch will provide an amendment for the additional scope and fee required for the additional SCADA upgrades.

End of Scope Document
240
South Sewer
Pump Station
Rehabilitation
Project
October 20, 2023 | #RFP 23-055
City of West Sacramento
Technical Project Approach
241
Technical Project Approach
CITY OF WEST SACRAMENTO | SOUTH SEWER PUMP STATION REHABILITATION BLACK & VEATCH 2

3.4 Technical Project Approach

PROJECT UNDERSTANDING
The City of West Sacramento’s wastewater collection
system includes pump and lift stations that historically drained to a WWTP within the City’s limits. In 2007, the City deactivated its WWTP and diverted wastewater
flows to the Sacramento Regional County Sanitation
District’s treatment plant via the Lower Northwest
Interceptors (LNWI) that were installed through the
City. (see figure to right)
Deactivation of the City’s WWTP resulted in new
operating conditions at the pump and lift stations (i.e., lower Total Dynamic Heads or TDH). Since most of the
existing pump and lift stations have constant-speed
pumps, the City field machined the existing pump
impellers to improve hydraulic efficiency.

South Sewer Pump Station
In 2008, the South Sewer Pump Station was also
rehabilitated to accommodate the new operating
condition. Table 1 summarizes the existing South
Pump Station data based on Black & Veatch’s
understanding from work on the City’s Sewer Master
Plan Update. During rain events, the City noted that all three pumps at the South Pump Station are constantly
operating due to SCADA alarms triggered by high
rainfall and groundwater infiltration rates. Other
concerns include small wet well volume, no onsite
emergency generator, and the existing pump station
does not reside on City property.
1 Industrial PS Northport PS
NEW
South PS
Largo PS Bridgeway Island PS
Common Manifold
LNWI to SRWTP (LNWI
Transition Structure)
Force Main Junction
Southport PS
Allan LS Parlin Ranch PS
14” FM 16” FM
20” SFM
36” FM
12” FM in
parallel
2-12” FM in
parallel
16” FM
24” FM
Deep Water Channel Crossing 24” SFM 24” SFM
South Valve Vault
30” SFM
18” FM
12” FM
20” FM
30” FM
Coke LS
Bryte PS
Triangle LS
Jefferson PS
Ironworks LS
Bridge District LS
16” FM
4” FM
18” FM
18” FM
18” FM
12”
SFM
24” FM
16” FM
20x20x12
Tee
SCHEMATIC OF CITY’S PUMP STATIONS (NORTH OF DEEP WATER CHANNEL) INTO LNWI

CRITERIA CURRENT SOUTH PS
No. of Pumps - Total 3
No. of Pumps - Normal Operation 2
Pump Type Smith & Loveless
Model No. 6D5
Pump Type Dry Pit
Pump Station Maximun Measured Flow* 1669 gpm (2.4 MGD)
One-Pump Operating Flow
(per discussions with City) 764 gpm
Firm Capacity
(2 pumps with 1 standby) 1388 gpm
Total Pumping Capacity
(3 pumps on) 2292 gpm (3.3 MGD)
* During January/February 2023 Flow Monitoring Period (per SCADA data, with 3 pumps on) TABLE 1. Existing South Sewer Pump Station Data
242
Technical Project Approach
CITY OF WEST SACRAMENTO | SOUTH SEWER PUMP STATION REHABILITATION BLACK & VEATCH 3

PROJECT GOALS AND KEY ISSUES
To optimize the South Pump Station operations and alleviate the City’s concerns with the existing facility, the City envisions a new/rehabilitated pump station that provides improved resiliency, efficiency, and ease of maintenance.

To meet these goals, Black & Veatch’s approach will address the following key issues:
ƒ Submersible centrifugal pumps sized to meet
existing and future conditions:
ƒ Peak Wet Weather Flows (PWWF)
include continued groundwater and
rainfall infiltration.
ƒ Pressure head (TDH) to accommodate back
pressures from inter-connections to existing
sewer force mains.
ƒ Select pump equipment manufacture and model
to allow spare part redundancy and potential
interchangeability with other pump/lift stations.
ƒ Pump station sized to provide firm pumping
capacity (i.e., largest pump on standby) during
normal operations.
ƒ New wet well sized to meet the following
design parameters:
ƒ Volume sized to accommodate 6 starts/stops
per hour maximum
ƒ Operating levels sized to meet PWWF and
Peak Dry Weather Flow operations.
ƒ Rehabilitate existing wetwell, adjacent
gravity pipelines and manholes, and adjacent
discharge sewer force main pipeline to restore
system’s useful life.
ƒ Permanent standby generator sized to
accommodate new pump motor size and firm
operating conditions.
ƒ Design pump discharge valves in valve vault to
allow for ease of operation and maintenance.
ƒ Pump station including standby generator
located within the City’s easement or property.
ƒ Include security provisions (fencing,
lighting, alarms).

Priorities for Sewer Lift and Pump Station Improvements (per City Staff during Sewer Master Plan Workshops)
ƒ Backup generators at all pump and lift stations
ƒ Spare part redundancy
ƒ Increased wet well capacity
ƒ Force main improvements so that pump/lift stations do not work against each other

SOUTH SEWER PUMP STATION APPROACH
Although there is limited as-built information on the existing South Pump Station facility, Black & Veatch will build upon its current work on the City’s Sewer Master Plan Update project and use the following rigorous step-by-step process to ensure the project meets your long-term needs.

STEP 1 - PRELIMINARY

INVESTIGATIONS
STEP 2 - ALTERNATIVES

ANALYSIS
STEP 3 - DESIGN STEP 4 - CONSTRUCTION

SUPPORT

WORK EFFORT
ƒ Perform hydraulic evaluation
to optimize pump selection
and surge mitigation
ƒ Perform condition
assessment to determine
level of rehabilitation needed
to bring system to a good
state of repair
ƒ Determine property
ownership and easements
and limits at potential facility
locations
ƒ Determine alternatives for
rebuilding the pump station
at its current location and at
other locations
ƒ Work collaboratively
with the City to evaluate
constructability, cost,
property acquisition needs
and community impacts of
each alternative
ƒ Select preferred alternative
ƒ Survey and geotechnical investigation
ƒ Preliminary design memorandum
ƒ Preliminary layout drawings (30% design)
ƒ Specification list
ƒ Cost estimates
ƒ Appraisals Review and Acquisition Support
ƒ 65%, 95%, final designs
ƒ Technical specifications
ƒ Constructability review
ƒ Cost estimates
ƒ Sewer bypass plan
ƒ Public Outreach Support
ƒ Services during
construction
ƒ Bid Phase Support
Project Management - Scope, Schedule, Budget Update, Quality Control, Cost Estimating ƒ Start up and operations
support
243
Technical Project Approach
CITY OF WEST SACRAMENTO | SOUTH SEWER PUMP STATION REHABILITATION BLACK & VEATCH 4

ISSUE APPROACH BENEFIT
Pump station design
requires knowledge of
adjacent sewer system
Hydraulic Evaluations:

Use the knowledge from
current hydraulic modeling
to establish design criteria
that meets City’s goals
Leads to most costeffective design
The pump station facilities
are deteriorated, the pumps
impellers are strained, and
the pumps do not meet
current flow requirements
Perform a condition
assessment using Black &
Veatch’s experienced SMEs
and best practices
Leads recommendations
for rehabilitation of
components of the pump
station to bring the facility
up to standard conditions
STEP 1 – PRELIMINARY INVESTIGATIONS
Our team has already met with the City engineering and operations staff to discuss pump station operations. We understand how to optimize the use of data, including as-built drawings, to understand the City’s wastewater system better.

Hydraulic Evaluations
To supplement our understanding of available data, we will capitalize on our current understanding of the City’s collection system from using the City’s ICM InfoWorks sewer model to evaluate existing and future scenarios. This will provide the City with the following benefits:
ƒ Black & Veatch will have a deeper understanding of how the South Pump Station interacts with the downstream collection system ƒ Modeling results will guide the development of design criteria for the new pump station
Through our work on the City’s Sewer Master Plan Update, Black & Veatch already understands the impacts the South Pump Station improvements will have on the hydraulically connected wastewater systems. BV will ensure the new South Pump Station’s firm capacity is sufficient for buildout conditions.

Condition Assessments
The condition assessment findings will be the foundation for developing alternatives for rehabilitating or replacing the facilities. Black & Veatch has experience with the latest destructive and non-destructive inspection technologies necessary to perform effective condition assessments of infrastructure. Our multi-disciplinary team makes use of multiple inspection technologies that complement each other to ensure the City receives a comprehensive condition assessment.

This initial investigation will include:
ƒ Desktop review of existing background information
provided by the City
ƒ Field visits to confirm pump station site conditions
ƒ Conducting interviews with City operation and maintenance staff Based on our understanding of previous condition assessments of the South Pump Station, we propose the following additional condition assessment investigation:
ƒ Electrical and I&C.

Additional records review
and a site visit to visually
confirm condition and
develop preliminary design
since the previous work
recommended replacement
of the main breaker (due to
an arc flash issue).
ƒ Pipelines - Perform
CCTV inspection.
ƒ Influent gravity main pipeline up to first upstream manhole ƒ Sewer Force Main pipeline down to the connection to the existing 20x20x12 tee on the adjacent 20-inch sewer force main (located near the South Pump Station site).
ƒ Dry Well. Ultrasonic testing of metal piping and dry well structure.

Potentially x-ray floors and walls to investigate void. ƒ Wet Well. Pole-mounted camera inspection of wet well structure during water level draw down.
ƒ Paint. Sample testing for heavy metals (e.g., lead).
ƒ Cathodic Protection. If present for dry well, test existing potentials and review past performance records.
ƒ Structural. Record review and site visit to visually confirm condition and develop preliminary design criteria. Use ladder to visually assess control/electrical building roof.

Field visit as part of the condition
assessment of existing electrical panel
244
Technical Project Approach
CITY OF WEST SACRAMENTO | SOUTH SEWER PUMP STATION REHABILITATION BLACK & VEATCH 5 ƒ Process Mechanical. Additional
records review and a site visit
to visually confirm condition
and develop preliminary design
since the previous report already
documented pump and valve
exercising performance.
ƒ HVAC. Additional records review
and a site visit to visually confirm
condition and develop preliminary
design since the previous report mentioned good condition. ƒ Civil. Additional records review and a site visit to visually confirm condition and develop preliminary design since the previous report mentioned good drainage.

ISSUE APPROACH BENEFIT
Minimizing the City’s
construction risks
and impacts and
optimize new pump
station design
We will use a collaborative approach
of developing and screening
alternatives to provide the City with
an optimized alternatives analysis
in the development of a preferred
alternative
This ensures that the
alternatives have the
City’s input included
in the evaluation and
their acceptance of the
preferred alternative

CRITERIA NEW SOUTH PS
Design Pump Operating Flow
(per discussions with City) 1050 gpm
Design Total Dynamic Head 45 FT**
Pump Type Flygt N-Impeller
Model No. 3153 MT*
Pump Type Submersible
Motor HP 12 HP to 20 HP
Discharge Elbow Diameter 7-7/8 IN
Firm Capacity
(2 pumps with 1 standby) 2100 gpm
Total Pumping Capacity
(3 pumps on) 3150 gpm (4.5 MGD)
Minimum Wet Well Diameter 84 IN
*Based on available data and preliminary calculations. ** To be confirmed with the City based on pressure gauge measurement (installed on common discharge piping).

TABLE 2. New South Sewer Pump Station Preliminary Sizing* STEP 2 – ALTERNATIVES ANALYSIS
The potential design alternatives will consider the South Pump Station rehabilitation requirements noted in the RFP:
ƒ Reconfiguration of the drywell and wet well into a submersible pump setup with three or more new submersible pumps.
ƒ More wet well storage including potentially reusing the existing drywell and wet well.
ƒ Potential demolition of an existing building.
ƒ Rehabilitation of sewer manholes with epoxy coatings. ƒ Electrical and instrumentation improvements including a new flow meter, stationary backup generator, and other upgrades.

Develop Alternatives for Rehabilitating/Rebuilding
the South Pump Station
In coordination with City staff, we will explore all alternatives to ensure the new pump station provides a long-lasting value to the City. We will develop alternatives that meet the following:

CCTV equipment for sewer
pipeline inspection during
condition assessment
ƒ South Pump Station’s existing and future operating conditions (PWWF flow, TDH, etc.)
ƒ City’s wastewater system design standards.
ƒ Improvements are within City owned rights-of-way or easements.

Consideration of any land acquisition and permitting requirements. ƒ Maintains wastewater collection service during the PS shutdown period. ƒ Minimizes existing utility impacts that may require relocations. ƒ Provides ease of operations and accessibility to pump equipment, valves, and instrumentation and electrical equipment.
ƒ Optimize construction costs.

With this project being within a congested area with multiple property owners in the vicinity, an important goal will be to develop alternatives that minimizes constructability issues and costs.

Preliminary Sizing. Table 2 summarizes some preliminary pump station sizing criteria based on discussions with the City during the Sewer Master Plan Update project and recent hydraulic modeling evaluations. We will further develop criteria for each alternative and preliminary pump station sizing based on the Step 1 additional hydraulic modeling evaluations and facilities condition assessments while also factoring in existing property limits. 245
Technical Project Approach
CITY OF WEST SACRAMENTO | SOUTH SEWER PUMP STATION REHABILITATION BLACK & VEATCH 6 Limitations for Locating New South Pump Station Improvements: With this project being within a congested area with multiple property owners in the vicinity, an important goal will be to develop alternatives that minimize constructability issues (e.g., blocking driveways to business/ residential properties)
The South Pump Station is currently located outside the City’s right-ofway and on property owned by Nor-Cal Beverage Company (Parcel 1955).

The City owns the driveway and parking lot (for Nor-Cal Beverage; Parcels 20191 and 20187). As shown in the figure to the right, the latest GIS sewer data shows that existing 18-IN and 20-IN sewer force mains (black lines) and the LNWI pipelines (black/white lines) are located within the Parcels 20191 and 20187.

The sewer force mains have approximately 2 to 3 feet of soil cover. The LNWI pipelines range from 7 feet of soil cover (upstream of a vertical drop assembly where yellow valve vaults are shown in the figure) to less than 20 feet of soil cover adjacent to the existing South Pump Station. These existing large-diameter sewer pipelines would limit the construction of a deep, below-grade larger wet well for the new pump station.

Therefore, careful consideration is needed in locating the pump station improvements; if outside existing City property or rights-of-way, additional easements or land acquisitions are needed.

Preliminary Alternatives: As shown in the left figure , our preliminary evaluation considered potential new wet well locations for the submersible pumps. We will weigh the
alternatives of building a new wet well with submersible pumps and the valve vault at 1) Current location or 2)
Relocating somewhere in the vicinity.

This figure also shows where the different components
would be placed in relation to the surrounding features and existing property lines. The standby generator should be located within the City’s property and a minimum of 10 feet away from nearby structures.

Above: Potential site layout arrangement
shown above.

Right: GIS Sewer Data with Parcel
information imposed.
20191
20187
1955
246
Technical Project Approach
CITY OF WEST SACRAMENTO | SOUTH SEWER PUMP STATION REHABILITATION BLACK & VEATCH 7 Below describes the two alternative locations we initially considered for the new South Pump Station facilities:
ƒ Use the existing South Pump
Station building footprint
for the following (shown in
figure to the right):
ƒ New 84-IN diameter
wet well with three
submersible pumps
in the location of the
existing dry well.
ƒ New valve vault with
ground level access hatch.
ƒ Electrical panels near new
valve vault (with clearance
in front of panels).
ƒ Keep existing wet well and
rehab with epoxy coating.
ƒ Locate new submersible
pumps/wet well and
valve vault within City
owned parcels.
ƒ Location will be identified that has sufficient footprint for the new wet well, valve vault, and electrical panels.
ƒ Install new pre-cast manhole in location of existing dry well. Size manhole to approximate diameter of dry well and provide additional emergency storage.
ƒ Keep existing wet well and rehab with epoxy coating. Interconnect this existing manhole with the new pre-cast manhole.

Since both optional locations include locating some improvements within the existing South Pump Station footprint, the City will need to purchase the property from Nor-Cal Beverage Company.

Electrical
Panel
Area
New 84”
Wet Well
Valves
Flow
Property
Boundary
Flow
New Valve
Vault
Existing
Wet Well
3 New
Submersible
Pumps
Option using existing South Pump
Station foorprint where existing dry pit is
replaced with new larger wetwell sized
for three submersible pumps. Existing
wetwell is relined for additional storage.

Collaborative Approach of Screening Alternatives
Black & Veatch proposes to continue the collaborative approach with the City that is currently used in the Sewer Master Plan Update project. In addition to developing viable alternatives, we will together screen for the best alternative that meets the project goals.

Cost will be an overriding factor in selecting the best alternative, but other, less tangible factors need to be considered as well. Our proposed method is to look at the different alternatives considering their noneconomic considerations. Non-economic decision factors consider the City’s operational goals and long-term risk concerns and project implementation challenges.

We will develop non-economic decision factors collaboratively with the City.

In a workshop, we will assign relative weights to each factor. In the same workshop, we will then use these factors and weights to evaluate/screen and score each alternative. This method of weighting and scoring focuses on the City’s main priorities and concerns.

BV will provide technical input in these discussions based on our experience on similar projects. With this screening methodology, the evaluation will drive the alternative selection that is justified and supported. The alternative development and screening approach will serve to establish the basis for the final design and will provide the City with a long-term solution that addresses all current issues, priorities, and concerns.

STEP 3 – DESIGN
After the alternatives analysis, we will move forward with the design of the preferred alternative. The design process will start with survey, geotechnical investigations, utility investigations, permitting support and supporting the land acquisition process. We will engage City staff during all the steps of the design process through meetings and design reviews and all City comments will be addressed and documented.

Black & Veatch will prepare drawings, specifications and cost estimates for each of the design milestones, which will include civil, mechanical, electrical, and instrumentation and controls components and will incorporate City design standards. We will conduct constructability reviews by Black & Veatch’s construction management SME prior to the 65% and 95% design submittals. 247
Technical Project Approach
CITY OF WEST SACRAMENTO | SOUTH SEWER PUMP STATION REHABILITATION BLACK & VEATCH 8

ISSUE APPROACH BENEFIT
Flawed designs
lead to delays and
change orders
during construction
We will leverage our vast
experience designing similar
projects, incorporating
input from City staff and
ensure proper internal QC is
performed at every design
milestone
This will lead to a smoother
construction and result in a
reliable new pump station that
is easy to operate
Wastewater flows
will need to be
diverted away from
the pump station
during construction
We believe there is a relatively
simple bypass solution that
involves pumping flow from
the upstream manhole to the
nearby downstream location.

This will be laid out in the
design drawings.

Determining the sewer
bypass plan during design will
eliminate any uncertainty with
the contractor’s plans, ensuring
the most effective plan is used.

This plan also minimizes the
impacts to surrounding areas.

Require permanent
easement at
existing South
Pump Station
location
Consider design
improvements within the
existing footprint for the South
Pump Station site
The City will own right-of-way
or easement were existing and
new wastewater infrastructure
are located
Rights-of-Ways. Black & Veatch has teamed with O’Dell Engineering and Associated Right-of-Way Services (ARWS) for survey/plat & legal documents development and appraisal services, respectively. Collectively, with our extensive experience in obtaining easements and purchasing property for public agencies, we will provide the foundation for a smooth land acquisition process for the City.

Temporary Wastewater Flow Bypass. Black & Veatch reviewed available as-built drawings of the sewer collection system, recent GIS information, and how the wastewater system is modeled. The figure above provides a conceptual plan for temporary bypass of the pump station during construction.

Black & Veatch’s concept involves pumping wastewater out of the manhole immediately upstream of the pump station and discharging/connecting into the existing 12-IN discharge sewer force main (upstream of the South Pump Station’s existing connection to a 20-IN forcemain via a 20x20x12 Tee). The existing 12-IN discharge sewer force main will need to be unburied to allow a hot-tap connection of a new 12x12x12 Tee. The temporary bypass will connect to the new 12x12x12 Tee.

Install
temporary
pump
Connect 12-in
HDPE temporary
bypass to 12-in Tee
Hot tap 12-in DIP and
install 12-in Tee with
BF on side of new PS
SFM connection
Install check valve
downstream of Tee
for future service
requirements
A carefully
planned
temporary
bypass
connection
will result
in minimal
interruption
to operations
and minimize
impact to the
community.

The new pump station’s discharge sewer force main could also connect to the new 12x12x12 tee. This conceptual plan will require minimal space for temporary bypass pumps and piping and will limit impacts to the adjacent business and surrounding community.

Although the sewer bypass plan will be the Contractor’s responsibility (i.e., means and methods), the design should consider conceptual provisions and requirements to install a temporary bypass system that avoids extended shutdowns of the wastewater collection service. The temporary sewer bypass conceptual plan should also minimize impacts to neighbors and use existing sewer facilities to the maximum extent possible. 248
Technical Project Approach
CITY OF WEST SACRAMENTO | SOUTH SEWER PUMP STATION REHABILITATION BLACK & VEATCH 9

ISSUE APPROACH BENEFIT
Construction will
impact community
Provide expedient and
thorough submittal reviews
and responses to expedite
construction
Contributes to an efficient
construction period that
minimizes delays and impacts
to the public
Poorly planned
operational
strategy can lead
to start up issues
Collaborate with O&M staff
on the development of
construction sequencing and
operational control strategy
during design and throughout
construction
Early input from the City helps
prevent problems when the
system is constructed and
ready to go online
Moulton Niguel pump station
construction.

Cost Estimating. Black & Veatch has a specialized group of construction estimators that prepare cost estimates daily with a cost tracking system and forecasting tool along with a robust quality control process. They maintain up-to-date cost schedules and are familiar with Northern California’s current bidding climate. Involving the estimators early and often will result in cost certainty that the City can develop confidence in during the bid period.

Public Meetings. Per the RFP, Black & Veatch has included scope and budget to assist the City at up to three public meetings (neighborhood, City Council, etc.). Black & Veatch will aid in presenting the project elements including benefits to the City. We will also assist with discussions on potential impacts during construction. These public meeting support will include preparing supplemental exhibits/graphic in addition to attending the meetings.

Bid Support. Black & Veatch will attend the pre-bid meeting and assist the City in presenting an overview of the design and key information for bidders to consider. We will prepare the meeting minutes and draft responses to RFIs and for contract addenda.

STEP 4 – CONSTRUCTION SUPPORT
This project will require experienced staff in various disciplines supporting the project. Our team of experts will collaborate together and with the City to develop the most optimal design solutions with layouts, types of equipment, and other components of the project.

Black & Veatch will collaborate with the City during construction to issue clarifications and responses to questions, and to complete technical submittal reviews. Services during construction tasks will include responses to RFIs, submittal review, site visits, asneeded community outreach support, change order review support, and
development of record drawings. We
will be responsive with our reviews to
help prevent construction delays and
ensure that the facility being constructed
complies with the project's contract
documents and is of good quality.

During construction, Black & Veatch
will provide an expert in pump station
operations to support the startup of the
pump station and provide general advice
to City staff. If requested, training can
be provided to O&M staff. Our team will
provide the highest level of service during
the commissioning of the project to ensure
City staff have a reliable facility that they
can easily operate.

PROJECT MANAGEMENT
We use a proven approach and tools to deliver your project on time and budget
The Black & Veatch team will build upon the successes of our current projects with the City. Our proposed Project Manager, Ligaya Kohagura, is also the Project Manager for the City’s Sewer Master Plan Update and the GKWTP High Service Pump Station Manifold Repair and Vault projects. We use our proven approach and tools to deliver your project on time and budget.

Schedule and Budget Updates
Schedule and budget maintenance will be a critical part of the success of the project. Black & Veatch has several management tools we will use to ensure progress and costs stay on track. These tools allow our Project Managers to have instant access to project status, allowing us to monitor progress and adjust the approach where needed.
249
Technical Project Approach
CITY OF WEST SACRAMENTO | SOUTH SEWER PUMP STATION REHABILITATION BLACK & VEATCH 10 QUALITY ASSURANCE

CONTINUOUS

IMPROVEMENTS

QUALITY CONTROL
Risk Assessment, Cost
Projections, AM Plan Report

QUALITY PLANNING

P ROJECT EXECUTION PLAN

BUSINESS PROCESSES
BV’s established processes are built on our
100 years of quality management refinement.

ENSURES E X C E L L E N C E

IN PROJECT EXECUTION
BV QA/QC Quality Control Procedures
Black & Veatch will use its standard Quality
Management procedures to tailor a riskbased analysis to focus on issues that are important to the City. A risk-based quality
analysis provides reviewers with areas
of focus requiring an additional layer of
review above standard procedures. Areas
of greater risk such as property acquisition
and constructability issues will be noted
to reviewers in advance to reduce the
potential for bid uncertainty or conflicts
during construction.

Technical reviews for each deliverable will
be conducted by senior engineers with the
necessary experience who are independent and not involved in day-to-day execution. These reviews will be documented and compliance certificates will be completed in accordance with Black & Veatch requirements.

Project Meetings
Black & Veatch will lead the project kick-off meeting where we will confirm the City’s objectives and goals, schedule milestones, and initiate discussions on available data, project concerns, and other key coordination needed to ensure project success.

At the kick-off meeting, we will also establish days/times for bi-weekly conference calls. The purpose for these meetings is to coordinate project activities and for regular check-ins on the project's progress.

Black & Veatch will also lead design workshop meetings, which will be scheduled to coincide with project milestones to the extent practicable.

These design meetings will be opportunities to facilitate key decisions on alternatives, present design submittals, and discuss City review comments.

For all the regular meetings prior to the construction phase, Black & Veatch will prepare meeting agenda and minutes.

ID Task Name Start Finish
1 Notice to Proceed Wed 1/24/24 Wed 1/24/24
2 TASK 1 - PROJECT MGMT Wed 1/24/24 Wed 10/2/24
24 TASK 2 - PRELIMINARY DESIGN Mon 1/29/24 Mon 5/27/24
25 Prelim Eval, Condition Assessment Mon 1/29/24 Mon 2/26/24 26 Alternatives Evaluation Fri 2/9/24 Mon 3/18/24
30 Submit Draft PDR and 30% Design Mon 3/18/24 Mon 3/18/24 31 City Review Tue 3/19/24 Mon 4/1/24
32 30% Design Review Workshop Mon 4/1/24 Mon 4/1/24
33 Final PDR and 30% Design Tue 4/2/24 Mon 4/15/24
34 Submit Final PDR Mon 4/15/24 Mon 4/15/24
35 Field Surveying and Mapping Tue 4/2/24 Mon 5/13/24
36 Geotechnical Report Tue 4/2/24 Mon 5/27/24
37 TASK 3 - FINAL DESIGN Tue 4/16/24 Tue 11/12/24
38 65% Design Tue 4/16/24 Wed 7/3/24
44 95% Design Thu 7/4/24 Fri 9/6/24
50 100% Design/Final (Bid) Mon 9/9/24 Tue 11/12/24
57 Submit Bid Documents Tue 11/12/24 Tue 11/12/24
58 TASK 4 - PUBLIC OUTREACH/APPRAISALS Tue 4/16/24 Fri 2/7/25 59 Assist with Public Outreach Mon 9/9/24 Fri 2/7/25
60 Appraisals/Acquisition Tue 4/16/24 Mon 11/11/24
61 TASK 5 - BID SUPPORT Thu 11/14/24 Wed 2/5/25
65 TASK 6 - ENGINEERING SERVICES DURING

CONSTRUCTION
Thu 2/6/25 Wed 11/12/25
1/24 Notice to Proceed
TASK 1 - PROJECT MGMT
TASK 2 - PRELIMINARY DESIGN
Prelim Eval, Condition Assessment 2/26
Alternatives Evaluation
3/18 Submit Draft PDR and 30% Design
City Review
4/1 30% Design Review Workshop
Final PDR and 30% Design 4/15
4/15 Submit Final PDR
Field Surveying and Mapping 5/13
Geotechnical Report 5/27
TASK 3 - FINAL DESIGN
65% Design
95% Design
100% Design/Final (Bid)
Submit Bid Documents 11/12
TASK 4 - PUBLIC OUTREACH/APPRAISALS
Assist with Public Outreach 2/7
Appraisals/Acquisition 11/11
TASK 5 - BID SUPPORT
TASK 6 - ENGINEERING SERVICES DURING CONSTRUCTION
Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Qtr 3, 2023 Qtr 4, 2023 Qtr 1, 2024 Qtr 2, 2024 Qtr 3, 2024 Qtr 4, 2024 Qtr 1, 2025 Qtr 2, 2025 Qtr 3, 2025 Qtr 4, 2025 Project Schedule
As noted in the RFP
Section 2.2, Black &
Veatch has developed
preliminary schedule
in Microsoft Project
that shows tasks and
anticipated durations
from the design phase
through construction.

This schedule will
be updated regularly
during design based
on design elements
and progress. A more
detailed version
of this schedule is
included in the Cost
Proposal packet.
250
251
Black & Veatch
CPE23-313 – South Sewer Pump Station Rehabilitation Project Expires on 1/16/27
2 EXHIBIT B
Schedule of Performance
Contract Start Date January 17, 2024
Contract End Date January 17, 2027
252
CITY OF WEST SACRAMENTO | SOUTH SEWER PUMP STATION REHABILITATION BLACK & VEATCH 5 Cost Proposal
ID Task Name Start Finish
1 Notice to Proceed Wed 1/24/24 Wed 1/24/24
2 TASK 1 - PROJECT MGMT Wed 1/24/24 Wed 10/2/24
3 Kickoff Meeting Fri 1/26/24 Fri 1/26/24
4 PM/Admin Wed 1/24/24 Wed 10/2/24
5 Bi-weekly Progress Meetings Fri 1/26/24 Fri 9/20/24
24 TASK 2 - PRELIMINARY DESIGN Mon 1/29/24 Mon 6/24/24
25 Prelim Eval, Condition Assessment Mon 1/29/24 Mon 2/26/24 26 Alternatives Evaluation Mon 2/12/24 Mon 3/11/24
27 Alternatives Evaluation Workshop Mon 3/11/24 Mon 3/11/24 28 Draft PDR and 30% Design Tue 3/12/24 Mon 4/8/24
29 QA/QC Review and Responses Tue 4/9/24 Mon 4/15/24
30 Submit Draft PDR and 30% Design Mon 4/15/24 Mon 4/15/24 31 City Review Tue 4/16/24 Mon 4/29/24
32 30% Design Review Workshop Mon 4/29/24 Mon 4/29/24
33 Final PDR and 30% Design Tue 4/30/24 Mon 5/13/24
34 Submit Final PDR Mon 5/13/24 Mon 5/13/24
35 Field Surveying and Mapping Tue 4/30/24 Mon 6/10/24
36 Geotechnical Report Tue 4/30/24 Mon 6/24/24
37 TASK 3 - FINAL DESIGN Tue 5/14/24 Tue 12/10/24
38 65% Design Tue 5/14/24 Wed 7/31/24
44 95% Design Thu 8/1/24 Fri 10/4/24
50 100% Design/Final (Bid) Mon 10/7/24 Tue 12/10/24
57 Submit Bid Documents Tue 12/10/24 Tue 12/10/24
58 TASK 4 - PUBLIC OUTREACH/APPRAISALS Tue 5/14/24 Fri 3/7/25 59 Assist with Public Outreach Mon 10/7/24 Fri 3/7/25
60 Appraisals/Acquisition Tue 5/14/24 Mon 12/9/24
61 TASK 5 - BID SUPPORT Thu 12/12/24 Wed 3/5/25
65 TASK 6 - ENGINEERING SERVICES DURING

CONSTRUCTION
Thu 3/6/25 Wed 12/10/25
1/24 Notice to Proceed
TASK 1 - PROJECT MGMT
1/26 Kickoff Meeting
PM/Admin 10/2
TASK 2 - PRELIMINARY DESIGN
Prelim Eval, Condition Assessment 2/26
Alternatives Evaluation 3/11
3/11 Alternatives Evaluation Workshop
Draft PDR and 30% Design 4/8
QA/QC Review and Responses 4/15
4/15 Submit Draft PDR and 30% Design
City Review
4/29 30% Design Review Workshop
Final PDR and 30% Design 5/13
5/13 Submit Final PDR
Field Surveying and Mapping 6/10
Geotechnical Report 6/24
TASK 3 - FINAL DESIGN
65% Design
95% Design
100% Design/Final (Bid)
Submit Bid Documents 12/10
TASK 4 - PUBLIC OUTREACH/APPRAISALS
Assist with Public Outreach 3/7
Appraisals/Acquisition 12/9
TASK 5 - BID SUPPORT
TASK 6 - ENGINEERING SERVICES DURING CONSTRUCTION
Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Qtr 3, 2023 Qtr 4, 2023 Qtr 1, 2024 Qtr 2, 2024 Qtr 3, 2024 Qtr 4, 2024 Qtr 1, 2025 Qtr 2, 2025 Qtr 3, 2025 Qtr 4, 2025 Project: City of West Sacramento South Sewer Pump Station BV Task Milestone Task Summary City Task Rolled Up Milestone Proposed Schedule
Date: October 20, 2023

DETAILED PROJECT SCHEDULE
253
Black & Veatch
CPE23-313 – South Sewer Pump Station Rehabilitation Project Expires on 1/16/27
3 EXHIBIT C
Schedule of Fees
254
CIT Y OF WEST SACR AMENTO | SOUTH SEWER PUMP STATION REHABILITATION BLACK & VEATCH 2

3.5 Cost Proposal
The following information is included as part of this Cost Proposal Submittal:

1. Fee Proposal

2. Rate Schedule (included as part of the City of West Sacramento On-Call submittal)

3. Detailed Schedule

4. Detailed Scope of Work, which includes sub-consultant proposals in the appendix.

The fee proposal includes all applicable federal, state, and local taxes and is inclusive of project expenses. 255
256
257
Black & Veatch
Contract Number – South Sewer Pump Station Rehabilitation Project Expires on 1/17/27

EXHIBIT D
CERTIFICATE OF COMPLIANCE WITH LABOR CODE § 3700
[Labor Code § 1861]
I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.

CONSULTANTS
By:

Dave J. Carlson, Vice President
258
2 EXHIBIT E

LABOR COMPLIANCE

1. PREVAILING WAGE
A. The Work contemplated herein constitutes a public work within the meaning of Labor Code sections 1720 and 1771. It shall be mandatory upon the Consultant and upon any Subcontractor, to pay not less than the said specified prevailing rates of wages to all workers employed by them under the Contract in accordance with Labor Code section 1774. The Director of the Department of Industrial Relations ("DIR") of the State of California has determined the general prevailing rate of wages of per diem wages in the locality in which the work is to be performed for each craft or type of worker needed to execute the Contract. The Consultant acknowledges that it has examined the prevailing rate of per diem wages as established by the DIR. Copies of the current schedules for prevailing wages are on file at City Hall, and the contents of those schedules are incorporated herein as if set forth in full. The Consultant shall post a copy of the applicable prevailing wage determinations at each job site, along with any other work place posters required by law.

B. The City will not recognize any claims for additional compensation because of the payment of prevailing wages. The possibility of wage increases is one of the elements to be considered by the Consultant in determining its proposal, and will not under any circumstances be considered as the basis of a claim against the City.

C. By executing this Contract Consultant warrants that it has registered with the Department of Industrial Relations in accordance with Labor Code section 1725.5.

2. PREVAILING WAGE RECORDS
A. The Consultant and each subcontractor shall keep an accurate payroll record which shows the name, address, social security number, correct work classification (in accordance with the wage decision), both straight and overtime worked each day and week, and hourly rate of pay, gross wages earned, deductions made and net wages paid to each journeyman, apprentice, worker or other employee paid by the Consultant /subcontractor in connection with the Work. These payroll records shall be certified and shall be made available at Consultant's principal office. These records shall be maintained during the course of the Work.

The Consultant and all subcontractors shall make the certified payroll records available for inspection by City representatives upon request and shall permit such representatives to interview employees during the work hours on the job site.

B. The City shall notify the Consultant in writing of any discrepancies or violations that are discovered during such inspections. Written notification pursuant to this Section shall include the actions that will be necessary to resolve the discrepancies and/or violations. The Consultant shall be held entirely responsible for the prompt resolution of all non-compliances with the prevailing wage laws, including those pertaining to all subcontractors and any lower-tier subcontractors. The Consultant shall forfeit as penalty to the City the amount specified by law for each calendar day or portion thereof for each worker (whether employed by the Consultant or any subcontractor) paid less than the stipulated prevailing rates for any work done under the Contract in violation of the provisions of the Labor Code and in particular, Section 1775. 259
3 C. To the extent applicable, Consultant and subcontractors shall maintain and furnish to the Department of Industrial Relations ("DIR"), a certified copy of each weekly payroll (but no less often than monthly), with a statement of compliance signed under penalty of perjury. Such certified payroll reports shall be transmitted electronically to the DIR.

D. The City will not recognize any claims for additional compensation because of the payment of the prevailing wages. The possibility of wage increases is one of the elements to be considered by the Consultant in entering into the Contract, and will not under any circumstances, other than delays caused by the City, or the City’s agents, be considered as the basis of a claim against the City.

3. Labor Discrimination
Attention is directed to Section 1735 of the Labor Code, which reads as follows:
“No discrimination shall be made in the employment of persons upon public works because of their race, color, national origin or ancestry, physical handicap, mental condition, marital status, or sex of such person, except as provided in Section 12940 of the Government Code, and every General Contractor for public works violating this section is subject to all the penalties imposed for a violation of this chapter.”
4 Eight-Hour Day Limitation
(a) In accordance with the provisions of the Labor Code, and in particular, Sections 1810 to 1815 thereof, inclusive, incorporated herein by reference, eight hours labor shall constitute a day's work, and no worker in the employ of Consultant, or any Subcontractor, doing or contracting to do any part of the work contemplated by the Contract, shall be required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of those provisions; provided that subject to Labor Code Section 1815, a worker may perform work in excess of either eight (8) hours per day or forty (40) hours during any one week upon compensation for all hours worked in excess of eight (8) hours per day or forty (40) hours during any one week at not less than one and one-half times the basic rate of pay.
(b) The Consultant and each Subcontractor shall also keep an accurate record showing the names and actual hours worked of all workers employed by them in connection with the Contract. This record shall be open at all reasonable hours to the inspection of the City. It is hereby further agreed that, except as provided in (a) above, the Consultant shall forfeit as a penalty to the City the sum of twenty-five dollars ($25) for each worker employed in the performance of the Contract by the Consultant or by any of its Subcontractors for each calendar day during which such worker is required or permitted to labor more than eight (8) hours in and one calendar day and forty (40) hours in any one calendar week in violation of Sections 1810 through 1815.

5. Compliance with State Requirements for Employment of Apprentices (a) The Consultant's attention is directed to Section 1777.5 of the Labor Code.

Provisions of said Section pertaining to employment of registered apprentices are hereby incorporated by reference into this Contract. As applicable, the Consultant or any Subcontractor 260
4 employed by the Consultant in the performance of this Contract shall take such actions as necessary to comply with the provisions of Section 1777.5. 261

CITY COUNCIL AGENDA REPORT
MEETING DATE: January 17, 2024 ITEM # 7
SUBJECT:

CONSIDERATION OF AMENDMENT NO. 1 TO THE CONSTRUCTION CONTRACT WITH PRO BUILDERS FOR THE FIRE STATION 45 TENANT IMPROVEMENT PROJECT (CIP 51278)
INITIATED OR REQUESTED BY: REPORT COORDINATED OR PREPARED BY:
[ ] Council [X] Staff
[ ] Other
Christopher Dority, Project Manager II
Capital Projects Department
ATTACHMENT [X] Yes [ ] No [ ] Information [ ] Direction [X ] Action

OBJECTIVE
The objective of this report is to provide the City Council with sufficient information for the approval of Amendment No. 1 to the construction contract with Pro Builders for the Fire Station 45 Tenant Improvement Project (CIP 51278).

RECOMMENDED ACTION
Staff respectfully recommends that the City Council:
1) Approve Amendment No. 1 to the Construction Contract with Pro Builders in the amount of $10,459.58 for the Fire Sation 45 Tenant Improvement Project; and
2) Delegate authority to the City Manager, or his designee, to execute Contract Amendment No. 1 with Pro builders for the Fire Station 45 Tenant Improvement Project.

BACKGROUND
Fire Station 45 facility is located at 2040 Lake Washington Boulevard and was constructed in 2006 and serves as the location for the Fire Administration Division for the City. The Fire Administration Division houses all Fire Administrative Staff, including all Chiefs that oversee and manage the Fire Departments daily operations.

Personnel, training, buildings, and grounds, purchasing, fiscal management, administrative support, clerical support, records management, research, and data collection are provided to the Fire Department by the Administration Division.

Capital Projects staff has worked with Fire Personnel to address all areas of concern in the administrative staff work area. Over the years the facility has shown significant signs of wear and tear including dated carpet past its useful life and heavily worn-out workstations. The repairs associated with the original contract include drywall and crack repairs, new paint, new carpet, and new workstations/furniture.

After a competitive bid process was performed, on May 17, 2023, Council approved an award of a construction contract to Pro Builders (Contractor) to complete the work identified in the previous paragraph.

ANALYSIS
As construction and demolition commenced, additional improvement needs were identified. It was determined that additional scope would add value to the project. The enhanced scope includes adding additional areas for drywall repair, prep and paint, and adding missing headers to ensure structural integrity within the building.

During the removal of some of the built-in furniture, it was determined that some data outlet ports needed to be relocated to more secure locations and that the TV mounts within the offices needed to be reinstalled.

Environmental Considerations
Fire Station 45 Tenant Improvements project is exempt from CEQA pursuant to the Categorical Exemptions under California Code of Regulations, Title 14, Division 6, Chapter 3 (“CEQA Guidelines”), Sections 15301, 15303, and 15304, and find that the determination represents the independent judgment of the City. A Notice of Exemption has been filed.

Commission Recommendation
Not Applicable
Strategic Plan Integration
Not applicable.
262
Fire 45 Improvements - Amendment #1 with Pro Builders
January 17 2024

Alternatives
The Council’s primary alternatives include:
1) Approve the recommended actions as stated above.
2) Modify the recommended actions.
3) Delay the recommended actions or cancel the project.

Alternatives 2 and 3 are not recommended as the Fire Station 45 Tenant Improvements project is currently under construction and delays could result in increased costs.

Coordination and Review
This report was prepared by the Capital Projects Department in coordination with and review by the Finance Department.

Budget/Cost Impact
The Fire Station 45 Tenant Improvement Project is included in the current Capital Improvement Program as CIP 51278. CIP 51278 has sufficient budget for the recommended action identified in this report and no additional funding is required or being requested at this time.

ATTACHMENTS
1) Pro Builders Contract Amendment No.1
2) Exhibit A Change Orders
263
Attachment #1
Pro Builders
CPC23-097 Fire Station 45 Improvements Project
AMENDMENT NO. 1
to the
Construction Contract
between the

CITY OF WEST SACRAMENTO
And
Pro Builders
Dated May 17,2023
This Amendment No. 1 to the Construction Contract between the City of West Sacramento (“City”) and Pro Builders (“Contractor”) May 17, 2023, is made and entered into this 17th day of January 2024. Except as expressly amended herein, the May 17, 2023, Contract is in full force and effect.

RECITALS
WHEREAS, the City executed a Construction Contract with Pro Builders for the Fire Station 45 Tenant Improvement project; and

WHEREAS, staff identified additional materials and installation needed to complete the project; and
WHEREAS, Change order 1, 2, 3 and 6 in the amount of $27,808.12 were processed using Council approved contingency; and
WHEREAS, additional materials and installation are needed to complete the project; and WHEREAS, The City and the Contractor desire to amend said contract.

NOW, THEREFORE, IT IS MUTUALLY AGREED by parties hereto to amend said agreement as follows:

I. SCOPE OF WORK:

The scope of work as set forth in the Construction Contract dated May 17, 2023 shall be revised to include Change Order 4, 5, 7 and 8 as outlined in Exhibit A.

II. COMPENSATION:

The compensation as set forth in the initial Construction Contract dated May 17, 2023, shall be increased by $10,459.58.

IN WITNESS WHEREOF the parties hereto have executed this Agreement as the date herein set forth.

CITY OF WEST SACRAMENTO
By:

Aaron Laurel, City Manager
Pro Builders
By:

Sebastian Swierstok
264
Attachment #1
Pro Builders
CPC23-097 Fire Station 45 Improvements Project

APPROVED AS TO FORM
By:

Jeffrey Mitchell, City Attorney
ATTEST:

By: ________________________________________________________ Jennifer Cusmir, City Clerk 265

POTENTIAL CHANGE ORDER
NUMBER
Date
Project Name
Project Location
Owner
AddressAttention
Time Extension Requested 1 day
MaterialsSee Attached $0.00
Add: 8.25% Sales Tax $0.00 $0.00
Labor- See Attached Hours Breakdown
Classification Rate/Hr Hours Total
Laborer $65.31 20 $1,306.20
Carpenter $91.95 0 $0.00
Painter $60.64 0 $0.00
Tile setter $69.90 0 $0.00
Drywall installer $90.06 0 $0.00
Total $1,306.20
Equipment RentSubcontractors- $0.00
Sub-Total, all Costs $1,306.20
Contractor Markup 15% $195.93
TOTAL CHANGE ORDER REQUESTED $1,502.13
Approval signature Date:

Cost Detail
4 Rev1
10/31/23
Christopher Dority - Project Manager
CPC23-097 Fire Station 45 Improvements
2040 Lake Washington Blvd. West Sacramento, CA 95691
City of West Sacramento
1110 West Capitol Avenue West Sacramento CA 95691
Reason for Change Order
Request-
Furniture removal
PHONE: 916 225 0373 I FAX: 916 745 3404 I 7030 DRYWOOD WAY, ORANGEVALE, CA 95662 CA LICENSE B884897 266

POTENTIAL CHANGE ORDER
NUMBER
Date
Project Name
Project Location
Owner
AddressAttention
Time Extension Requested 1 day
MaterialsSee Attached $190.00
Add: 8.25% Sales Tax $15.68 $205.68
Labor- See Attached Hours Breakdown
Classification Rate/Hr Hours Total
Laborer $65.31 0 $0.00
Carpenter $91.95 0 $0.00
Painter $60.64 24 $1,455.36
Tile setter $69.90 0 $0.00
Drywall installer $90.06 0 $0.00
Total $1,455.36
Equipment RentSubcontractors- $0.00
Sub-Total, all Costs $1,661.04
Contractor Markup 15% $249.16
TOTAL CHANGE ORDER REQUESTED $1,910.19
Approval signature Date:

Cost Detail
5 Rev1
10/31/23
Christopher Dority - Project Manager
CPC23-097 Fire Station 45 Improvements
2040 Lake Washington Blvd. West Sacramento, CA 95691
City of West Sacramento
1110 West Capitol Avenue West Sacramento CA 95691
Reason for Change Order
RequestKitchen Repaint
PHONE: 916 225 0373 I FAX: 916 745 3404 I 7030 DRYWOOD WAY, ORANGEVALE, CA 95662 CA LICENSE B884897 267
PROJECT NAME- PCO NR 5
WORK INVOLVED- Repaint Kitchen
Detailed Work
Qty Trade Total hrs
patch holes $ 20.00 painter 4
paint walls and ceiling $ 170.00 painter 20
$ 190.00 $ - 24
COST DETAILLabor
Equipment
CPC23-097 Fire Station 45 Improvements
Material
268

POTENTIAL CHANGE ORDER
NUMBER
Date
Project Name
Project Location
Owner
AddressAttention
Time Extension Requested
MaterialsSee Attached $330.00
Add: 8.25% Sales Tax $27.23 $357.23
Labor- See Attached Hours Breakdown
Classification Rate/Hr Hours Total
Laborer $65.31 0 $0.00
Carpenter $91.95 0 $0.00
Painter $62.64 52 $3,257.28
Electrician $83.40 0 $0.00
Drywall installer $90.06 0 $0.00
Total $3,257.28
Equipment RentSubcontractors- $0.00
Sub-Total, all Costs $3,614.51
Contractor Markup 15% $542.18
TOTAL CHANGE ORDER REQUESTED $4,156.68
Approval signature Date:

Cost Detail
7 11/08/23
Christopher Dority - Project Manager
CPC23-097 Fire Station 45 Improvements
2040 Lake Washington Blvd. West Sacramento, CA 95691
City of West Sacramento
1110 West Capitol Avenue West Sacramento CA 95691
Reason for Change Order
RequestStorage, hall, and wash room cracks repairs and paint PHONE: 916 225 0373 I FAX: 916 745 3404 I 7030 DRYWOOD WAY, ORANGEVALE, CA 95662 CA LICENSE B884897 269
PROJECT NAME- PCO NR 7
WORK INVOLVED- Storage, hall, and wash room cracks repairs and paint Detailed Work
Qty Trade Total hrs
Spackling compund $ 20.00 painter 4
primer $ 90.00 painter 16
top coat $ 220.00 painter 32
$ 330.00 $ - 52
COST DETAILLabor
Equipment
CPC23-097 Fire Station 45 Improvements
Material
270

POTENTIAL CHANGE ORDER
NUMBER
Date
Project Name
Project Location
Owner
AddressAttention
Time Extension Requested
MaterialsSee Attached $0.00
Add: 8.25% Sales Tax $0.00 $0.00
Labor- See Attached Hours Breakdown
Classification Rate/Hr Hours Total
Laborer $65.31 16 $1,044.96
Carpenter $91.95 16 $1,471.20
Painter $62.64 0 $0.00
Electrician $83.40 0 $0.00
Drywall installer $90.06 0 $0.00
Total $2,516.16
Equipment RentSubcontractors- $0.00
Sub-Total, all Costs $2,516.16
Contractor Markup 15% $377.42
TOTAL CHANGE ORDER REQUESTED $2,893.58
Approval signature Date:

Cost Detail
8 11/24/23
Christopher Dority - Project Manager
CPC23-097 Fire Station 45 Improvements
2040 Lake Washington Blvd. West Sacramento, CA 95691
City of West Sacramento
1110 West Capitol Avenue West Sacramento CA 95691
Reason for Change Order
RequestInstall (7) Tv's with mount brackets provided by City PHONE: 916 225 0373 I FAX: 916 745 3404 I 7030 DRYWOOD WAY, ORANGEVALE, CA 95662 CA LICENSE B884897 271

POTENTIAL CHANGE ORDER
NUMBER
Date
Project Name
Project Location
Owner
AddressAttention
Time Extension Requested 1 day
MaterialsSee Attached $0.00
Add: 8.25% Sales Tax $0.00 $0.00
Labor- See Attached Hours Breakdown
Classification Rate/Hr Hours Total
Laborer $65.31 20 $1,306.20
Carpenter $91.95 0 $0.00
Painter $60.64 0 $0.00
Tile setter $69.90 0 $0.00
Drywall installer $90.06 0 $0.00
Total $1,306.20
Equipment RentSubcontractors- $0.00
Sub-Total, all Costs $1,306.20
Contractor Markup 15% $195.93
TOTAL CHANGE ORDER REQUESTED $1,502.13
Approval signature Date:

Cost Detail
4 Rev1
10/31/23
Christopher Dority - Project Manager
CPC23-097 Fire Station 45 Improvements
2040 Lake Washington Blvd. West Sacramento, CA 95691
City of West Sacramento
1110 West Capitol Avenue West Sacramento CA 95691
Reason for Change Order
Request-
Furniture removal
PHONE: 916 225 0373 I FAX: 916 745 3404 I 7030 DRYWOOD WAY, ORANGEVALE, CA 95662 CA LICENSE B884897 Attachment 2
272

POTENTIAL CHANGE ORDER
NUMBER
Date
Project Name
Project Location
Owner
AddressAttention
Time Extension Requested 1 day
MaterialsSee Attached $190.00
Add: 8.25% Sales Tax $15.68 $205.68
Labor- See Attached Hours Breakdown
Classification Rate/Hr Hours Total
Laborer $65.31 0 $0.00
Carpenter $91.95 0 $0.00
Painter $60.64 24 $1,455.36
Tile setter $69.90 0 $0.00
Drywall installer $90.06 0 $0.00
Total $1,455.36
Equipment RentSubcontractors- $0.00
Sub-Total, all Costs $1,661.04
Contractor Markup 15% $249.16
TOTAL CHANGE ORDER REQUESTED $1,910.19
Approval signature Date:

Cost Detail
5 Rev1
10/31/23
Christopher Dority - Project Manager
CPC23-097 Fire Station 45 Improvements
2040 Lake Washington Blvd. West Sacramento, CA 95691
City of West Sacramento
1110 West Capitol Avenue West Sacramento CA 95691
Reason for Change Order
RequestKitchen Repaint
PHONE: 916 225 0373 I FAX: 916 745 3404 I 7030 DRYWOOD WAY, ORANGEVALE, CA 95662 CA LICENSE B884897 273
PROJECT NAME- PCO NR 5
WORK INVOLVED- Repaint Kitchen
Detailed Work
Qty Trade Total hrs
patch holes $ 20.00 painter 4
paint walls and ceiling $ 170.00 painter 20
$ 190.00 $ - 24
COST DETAILLabor
Equipment
CPC23-097 Fire Station 45 Improvements
Material
274

POTENTIAL CHANGE ORDER
NUMBER
Date
Project Name
Project Location
Owner
AddressAttention
Time Extension Requested
MaterialsSee Attached $330.00
Add: 8.25% Sales Tax $27.23 $357.23
Labor- See Attached Hours Breakdown
Classification Rate/Hr Hours Total
Laborer $65.31 0 $0.00
Carpenter $91.95 0 $0.00
Painter $62.64 52 $3,257.28
Electrician $83.40 0 $0.00
Drywall installer $90.06 0 $0.00
Total $3,257.28
Equipment RentSubcontractors- $0.00
Sub-Total, all Costs $3,614.51
Contractor Markup 15% $542.18
TOTAL CHANGE ORDER REQUESTED $4,156.68
Approval signature Date:

Cost Detail
7 11/08/23
Christopher Dority - Project Manager
CPC23-097 Fire Station 45 Improvements
2040 Lake Washington Blvd. West Sacramento, CA 95691
City of West Sacramento
1110 West Capitol Avenue West Sacramento CA 95691
Reason for Change Order
RequestStorage, hall, and wash room cracks repairs and paint PHONE: 916 225 0373 I FAX: 916 745 3404 I 7030 DRYWOOD WAY, ORANGEVALE, CA 95662 CA LICENSE B884897 275
PROJECT NAME- PCO NR 7
WORK INVOLVED- Storage, hall, and wash room cracks repairs and paint Detailed Work
Qty Trade Total hrs
Spackling compund $ 20.00 painter 4
primer $ 90.00 painter 16
top coat $ 220.00 painter 32
$ 330.00 $ - 52
COST DETAILLabor
Equipment
CPC23-097 Fire Station 45 Improvements
Material
276

POTENTIAL CHANGE ORDER
NUMBER
Date
Project Name
Project Location
Owner
AddressAttention
Time Extension Requested
MaterialsSee Attached $0.00
Add: 8.25% Sales Tax $0.00 $0.00
Labor- See Attached Hours Breakdown
Classification Rate/Hr Hours Total
Laborer $65.31 16 $1,044.96
Carpenter $91.95 16 $1,471.20
Painter $62.64 0 $0.00
Electrician $83.40 0 $0.00
Drywall installer $90.06 0 $0.00
Total $2,516.16
Equipment RentSubcontractors- $0.00
Sub-Total, all Costs $2,516.16
Contractor Markup 15% $377.42
TOTAL CHANGE ORDER REQUESTED $2,893.58
Approval signature Date:

Cost Detail
8 11/24/23
Christopher Dority - Project Manager
CPC23-097 Fire Station 45 Improvements
2040 Lake Washington Blvd. West Sacramento, CA 95691
City of West Sacramento
1110 West Capitol Avenue West Sacramento CA 95691
Reason for Change Order
RequestInstall (7) Tv's with mount brackets provided by City PHONE: 916 225 0373 I FAX: 916 745 3404 I 7030 DRYWOOD WAY, ORANGEVALE, CA 95662 CA LICENSE B884897 277

CITY COUNCIL AGENDA REPORT
MEETING DATE: January 17, 2024 ITEM # 8
SUBJECT:

CONSIDERATION OF RESOLUTION NO. 24-4 ACCEPTING LANDSCAPING IMPROVEMENTS FOR SUBDIVISION NO. 5129, NEWPORT ESTATES UNIT 12 INITIATED OR REQUESTED BY: REPORT COORDINATED OR PREPARED BY:
[ ] Council [X] Staff
[ ] Other
Candido Ramirez, Senior Civil Engineer
Community Development Department
ATTACHMENT [X] Yes [ ] No [ ] Information [ ] Direction [X] Action

OBJECTIVE
Pursuant to the executed Subdivision Improvement Agreement for the Final Map for Newport Estates Unit 12, landscaping improvements must be accepted in writing by the City Council once said improvements are fully installed to the City’s satisfaction. This item seeks City Council approval of Resolution 24-4, which would accept the landscaping along Village Parkway and entry streets within Unit 12 of the Newport Estates subdivision.

RECOMMENDED ACTION
Staff recommends that City Council adopt Resolution No. 24-4 accepting the landscaping, irrigation and soundwall improvements of the Newport Estates Unit 12 subdivision, Final Map No. 5129.

BACKGROUND
The final map for Newport Estates Unit 12 was recorded on August 4, 2021. At the time of Final Map approval, the City and the project developer entered into a Subdivision Improvement Agreement (SIA) to ensure the satisfactory completion of all the public improvements including landscaping, irrigation, trees and sound wall (Item 1b). This item excludes acceptance of the street trees along the local residential streets within this subdivision (item 1c).

ANALYSIS
All improvements under consideration have been completed to the satisfaction of the appropriate City Inspectors per the SIA and City Standards.

On June 9, 2023, City staff conducted preliminary inspection of landscape improvements and determined they were installed per City standards. The same date marked the start of the 180-day landscape maintenance period. On December 11, 2023, City staff conducted final inspection of landscape improvements. Acceptance of landscape improvements initiates the one-year warranty period. The contractor has submitted a warranty bond which will be held through January 17, 2025.

Environmental Consideration
This project was subject to Mitigated Negative Declaration (MND), adopted May 21, 1998, which defined certain mitigation measures that were implemented during construction of the project. All applicable conditions and mitigation measures have been met for this subdivision map.

This project was analyzed under the General Plan 2035 Environmental Impact Report (EIR) which was adopted by City Council on November 16, 2016. Based on that analysis, the proposed project is within the scope of the General Plan 2035 EIR and no new environmental document was required, consistent with California Environmental Quality Act (CEQA) Guidelines Sections 15162 and 15168(c)(2).

Commission Recommendation
The original tentative map was approved by Planning Commission on May 21, 1998. After constructing three phases of the subdivision, the developer processed a minor modification to the tentative map which was approved by the Planning Commission on September 4, 2003.

Strategic Plan Integration
Acceptance of the public improvements within this subdivision provides Quality City Infrastructure and Facilities to further the City’s vision of creating Vibrant Neighborhoods, and a Range of Quality Housing Choices. 278
Resolution 24-4
January 17, 2024

Alternatives
Once the required improvements are satisfactorily complete, the jurisdiction must accept the improvements per the Subdivision Map Act.

Coordination and Review
The Engineering and Parks inspectors have inspected and approved the public improvements for acceptance.

Budget/Cost Impact
The value of the improvements to be accepted is $384,923.

ATTACHMENTS

1. Resolution 24-4

2. Vicinity/Site Map
279
Attachment 1
RESOLUTION 24-4

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST SACRAMENTO ACCEPTING LANDSCAPING IMPROVEMENTS FOR SUBDIVISION NO. 5129, NEWPORT ESTATES UNIT 12
WHEREAS, on July 14, 2021, the City Council of the City of West Sacramento adopted Resolution 21-40 approving the Final Map, Subdivision Improvement Agreement (SIA) and a Development Reimbursement Agreement (DRA) for Newport Estates Final Map 5129; and WHEREAS, the associated SIA recorded with said final map required the completion of certain public improvements including landscaping and street trees; and WHEREAS, on May 17, 2023, the City accepted water, sewer, storm drain, street lights and roadway improvements per SIA item 1a; and
WHEREAS, City staff has determined that the required Community Facilities District (CFD) landscaping, irrigation and soundwall improvements per SIA item 1b have been completed per City Standard Specifications and Details; and WHEREAS, the Developer has submitted the required warranty securities as outlined in the SIA to guarantee the work for the one-year warranty period; and WHEREAS, the street trees in front of the houses (SIA item 1c) will not be accepted at this time.

NOW, THEREFORE, BE IT RESOLVED AND ORDERED that the City Council of the City of West Sacramento hereby accepts the completed landscape improvements described above within Newport Estates Unite 12, constructed in accordance with the Subdivision Improvement Agreement and City Standards, and releases the appropriate Performance Securities posted with the associated Subdivision Improvement Agreement.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of West Sacramento on this 17th day of January 2024, by the following vote:

AYES:

NOES:

ABSENT:

ATTEST:

Martha Guerrero, Mayor
Jennifer Cusmir, City Clerk
280
4/4/2023, 10:58:33 AM
a::
(/)
\
I I I
1:4,514
0 0.03 0.06
0 0.05 0.1
(/)
:;,:"
\
\
\
\

0.12 mi

0.19 km
\
\
C:

Esri Community Maps Contributors, County of Sacramento, Yolo County, California State Parks. © OpenStreetMap. Microsoft. Esri. HERE. Garmin.

SafeGraph. GeoTechnologies. Inc, METI/NASA. USGS. Bureau of Land Management. EPA. NPS. US Census Bureau. USDA
West Sacramento Staff
This map was generated using the City of West Sacramento Parcel viewer. Information is accurate as of the time it was printed and should be used for reference purposes only.

Vicinity Map Attachment 2
Newport 12
281

CITY COUNCIL AGENDA REPORT
MEETING DATE: January 17, 2024 ITEM # 9
SUBJECT:

CONSIDERATION OF AWARD OF A PROFESSIONAL SERVICES CONTRACT TO KIMLEY-HORN AND ASSOCIATES, INC. FOR DEVELOPMENT OF THE CLARKSBURG BRANCH LINE TRAIL (CIP 11039) AND ADOPTION OF RESOLUTION 24-14 APPROVING

RELATED BUDGET ADJUSTMENTS
INITIATED OR REQUESTED BY: REPORT COORDINATED OR PREPARED BY:
[ ] Council [X] Staff
[ ] Other
Steven Rosen, Associate Transportation Planner
Community Development Department
ATTACHMENT [X] Yes [ ] No [ ] Information [ ] Direction [X] Action

OBJECTIVE
The purpose of this report is to provide the City Council with sufficient information for it to award a professional services contract for the detailed planning, design, outreach, and administrative support of the Clarksburg Branch Line Trail (CIP 11039).

RECOMMENDED ACTION
Staff respectfully recommends that the City Council:
1) Award a contract for professional services with Kimley-Horn and Associates, Inc. for the planning, design, outreach, and administrative support of the Clarksburg Branch Line Trail project (CIP 11039); 2) Authorize the City Manager, or their designee, to execute a professional services contract with KimleyHorn Associates, Inc. in the amount of $356,815 for the Clarksburg Branch Line Trail; 3) Authorize the City Manager or their designee to make non-substantive changes or modifications to the Contract for Services, with approval from the City Attorney; and 4) Authorize the City Manager or their designee to execute contract amendments or change orders up to $170,751 for optional tasks and $52,760 for 10% contract contingency; and 5) Approve Resolution 24-14 authorizing the transfer of $170,724 from the Measure N Fund – Community Investment category (Fund 111) to support the contract optional tasks, contingency, and staff time and related resources being utilized toward the Clarksburg Branch Line Trail.

BACKGROUND
Through the Fiscal Year 2022/23 Sacramento Area Council of Governments (SACOG) Community Design Funding Program, the City was awarded $400,000, with a commitment of $46,000 of local matching funds, to develop the Clarksburg Branch Line Trail by preparing construction plans to finish the trail within the city limits (“the Project”). The title of this grant award is "The West Sacramento Great Delta Trail Regional Connection Project.”
The Clarksburg Branch Line Trail (CBLT) is a multi-use path that will run north-south from the Barge Canal to its junction at the Southport Levee Recreation Trail (SLRT) near the city limits. It has been included in the City’s active transportation plans since it was acquired from the Sierra Northern Railway. The northern 1.2 miles of the trail (from Locks Drive to River City High School) is paved. The Project consists of preparing the designs for completing the Clarksburg Branch Line Trail (CBLT) to the city’s southern limits. The design will include paving the remaining length of the CBLT, two at-grade road crossings, improving three points where the public already accesses the trail, two more elaborate trailheads that will serve both the CBLT and the SLRT, and analyze the existing bridge infrastructure where the CBLT will cross Birchwood Place and South River Road.

The grant application was named The West Sacramento Great Delta Trail Regional Connection Project to emphasize to SACOG the trail’s regional importance. The trail is a segment of both SACOG’s regional trail system and the Great California Delta Trail regional trail system while also being an important segment of the 282
Budget Resolution 24-14 and Professional Services Contract for the Clarksburg Branch Line Trail Project January 17, 2024

City’s walking and bicycling network. The Project will provide West Sacramentans with a safe and quiet way to walk and bicycle between their homes and their schools, jobs, stores, parks, and neighbors. The Project will also serve the entire region by tying the two regional networks together. When the City acquired the CBLT right-ofway, it gained ownership of the part extending from the city limits to Clarksburg and Pumphouse Road. The Great California Delta Trail initiative seeks to extend the trail beyond the city limits to Clarksburg, and Staff are engaging with Yolo County, Yolo Transportation District, and the Delta Protection Commission to achieve that ambitious goal.

The Project will complete all environmental permitting, perform the outreach to residents affected by the construction and produce a shovel-ready project, ready to be funded or built through development agreements or impact fees to be paid by Southport subdivision development.

ANALYSIS
This procurement was handled in accordance with the City’s procurement procedures for professional services.

The award is recommended to the firm offering the most comprehensive overall proposal considering such factors as, qualifications and experience, staffing and project organization, technical approach, proposed schedule, as well as price.

City staff held a competitive procurement to select the proposed firm, Kimley-Horn and Associates, Inc., to complete the contract. Staff released an RFP to the City’s established Traffic Engineering and Transportation Planning on-call list on October 20, 2023. The RFP received two (2) proposals by the proposal submission deadline of November 9. The city evaluation committee reviewed the proposals based on the evaluation criteria and determined the two firms responsive and responsible, listed below in alphabetical order:

1. Kimley-Horn and Associates, Inc.
(Raleigh, NC)

2. Mark Thomas & Company, Inc.
(San Jose, CA)
After considering the proposals, the evaluation panel unanimously identified Kimley-Horn and Associates, Inc. as the most qualified firm recommended for consideration of award.

The City and Kimley-Horn and Associates, Inc. negotiated the scope of work and cost proposal, as detailed in Attachment 1. The scope of work includes an optional task to complete structural design for pedestrian bridges at Birchwood Place and South River Road, should the bridge assessment reports identify necessary improvements to maintain structural integrity of the bridges for pedestrian use. Grade separated pedestrian access at these two bridges allow for a cohesive, connected trail network to the planned Yarbrough neighborhood development to the west, and to the southbound Delta Trail along South River Road.

Environmental Considerations
This action is not a "project" for the purposes of the California Environmental Quality Act, Public Resources Code section 21000 et seq. ("CEQA"), because it is not an activity that may cause either a direct or reasonably foreseeable indirect physical change in the environment and, therefore, pursuant to Public Resources Code section 21065 and CEQA Guidelines sections 15060(c) and 15378(a), it is not subject to environmental review.

Commission Recommendation
This is an administrative item and does not have new policy implications that would require Transportation, Mobility, and Infrastructure Commission input. As such, this item was not presented to the TMI Commission.

Strategic Plan Integration
This project advances the 2023 Strategic Plan Principles: “Mobility & Connectivity,” in support of providing convenient and sustainable choices for people to get where they are going, “Inclusive & Diverse,” in support of equitable investment and social/environmental justice in the city, and “Core Services & Infrastructure,” in support of sustaining a financially sound city in which everyone feels safe and secure, with quality services and wellmaintained infrastructure.

Alternatives
The Council’s primary alternatives are:
283
Budget Resolution 24-14 and Professional Services Contract for the Clarksburg Branch Line Trail Project January 17, 2024

1. Staff respectfully recommends that the City Council the recommended action as stated above.

2. City Council may elect to set forth proposed conditions or modifications to the scope of work proposed by staff.

3. City Council may elect not to approve the contract at this time.

Staff recommends Alternative 1. Staff does not recommend Alternatives 2 and 3, as the current scope of work has been approved by the Sacramento Area Council of Governments, coordinated across departments, and negotiated to establish the rates set forth by the Consultant. Revisions or additional conditions could cause delays to the start of work and risk exceeding the grant deadline. As this work is critical to the implementation of multiple City plans and goals to address mobility, safety, equity, and equality, Alternatives 2 and 3 are not recommended.

Coordination and Review
This report was prepared by the Transportation & Mobility Division of the Community Development Department and the project received review or support from the CDD Planning Division, Finance Department, and City Manager’s Office.

Budget/Cost Impact
The project is included in the current Capital Improvement Program as Clarksburg Branch Line Trail – Village Parkway to South City Limits (PA&ED). The Council appropriated $55,600 of local Measure E funds to the project and expected to receive $224,400 in external grants. This budget was intended to carry the project forward to the Project Approval & Environmental Document stage.

The City was awarded a $400,000 SACOG Community Design Funding Program grant for this project, with a commitment of $46,000 local matching funds required. SACOG agreed to a funding swap in which the grant money would instead fund the Port Area Infrastructure and Complete Streets Project, allowing $400,000 of local (Measure G) funds to be transferred from that project to this project.

The total project budget need at this time, which would fund Kimley Horn’s scope of work, including optional tasks, City staff resources, and contingency is $626,324. The result will be a shovel-ready set of construction documents. The CIP currently has appropriations of $55,600 of Measure E funds, specifically intended to fund bicycle and pedestrian trails. Appropriating an additional $170,724 now will save the administrative costs and time spent having those plans prepared as a separate project run through a different contract. Alternatively, the City Council could postpone designing the bridges. The result would be that the Clarksburg Branch Line Trail would only be shovel-ready to Village Parkway.

The breakdown of costs to provide the professional consultant services for the Clarksburg Branch Line Trail Project are as follows:

PROJECT REVENUES
Local Fund Swap for SACOG Community Design Funding Program Grant $400,000 Existing Measure E (Fund 110) Appropriations $ 55,600
Total Revenues $455,600
PROJECT COSTS (With Bridge Design)
Negotiated Professional Services Contract with Kimley-Horn Associates, Inc. (Base Cost) $356,815
Negotiated Professional Services Contract with Kimley-Horn Associates, Inc. (Birchwood Place Bridge Design Task – If Necessary) $ 85,376 Negotiated Professional Services Contract with Kimley-Horn Associates, Inc. (South River Road Bridge Design Task – If Necessary) $ 85,376 10% Contingency $ 52,757
Estimated Staff and Resources Cost $ 46,000
Total Project Cost $626,324
284
Budget Resolution 24-14 and Professional Services Contract for the Clarksburg Branch Line Trail Project January 17, 2024

PROJECT FUNDING NEED $170,724
Based on the information in the above table, there is a shortfall of $170,724. It is fairly certain that the bridge design tasks will be necessary. As such, staff is recommending City Council adoption of Resolution 24-14 appropriating $170,724 from the Measure N Fund – Community Investment category (Fund 111) to the Clarksburg Branch Line Trail Project (CIP 11039).

ATTACHMENTS

1. Kimley-Horn Associates, Inc. Contract

2. Resolution 24-14

3. Measure N Analysis
285
Kimley-Horn and Associates, Inc.

CDD24-003 Clarksburg Branch Line Trail Project
Expires on 12/31/24
1 CONTRACT FOR SERVICES
THIS CONTRACT is made on January 17, 2024, by and between the CITY OF WEST SACRAMENTO (“City”), and Kimley-Horn and Associates, Inc. (“Consultant”).

WITNESSETH:

WHEREAS, the City desires professional services contract for the detailed planning, design, outreach, and administrative support of the Clarksburg Branch Line Trail Project; WHEREAS, the Consultant has presented a proposal for such services to the City, dated November 9, 2023, (attached hereto as Exhibit “A”) and is duly licensed, qualified and experienced to perform those services;
NOW, THEREFORE, the parties hereto mutually agree as follows:

1. SCOPE OF SERVICES:

A. Consultant shall do all work, attend all meetings, produce all reports and carry out all activities necessary to completion of the services described in Exhibit “A”. This Contract and its exhibits shall be known as the “Contract Documents.” Terms set forth in any Contract Document shall be deemed to be incorporated in all Contract Documents as if set forth in full therein. In the event of conflict between terms contained in these Contract Documents, the more specific term shall control. If any portion of the Contract Documents shall be in conflict with any other portion, provisions contained in the Contract shall govern over conflicting provisions contained in the exhibits to the Contract.

B. Consultant enters into this Contract as an independent contractor and not as an employee of the City. The Consultant shall have no power or authority by this Contract to bind the City in any respect. Nothing in this Contract shall be construed to be inconsistent with this relationship or status. All employees, agents, contractors or subcontractors hired or retained by the Consultant are employees, agents, contractors or subcontractors of the Consultant and not of the City. The City shall not be obligated in any way to pay any wage claims or other claims made against Consultant by any such employees, agents, contractors or subcontractors, or any other person resulting from performance of this Contract.

C. The Consultant agrees it has satisfied itself by its own investigation and research regarding the conditions affecting the work to be done and labor and materials needed, and that its decision to execute this Contract is based on such independent investigation and research.

2. TERM OF CONTRACT
A. The services of Consultant are to commence upon receipt of written notice to proceed from the City, and shall be undertaken and completed in accordance with the Schedule of Performance attached hereto and incorporated herein by this reference as Exhibit “B” and terminate on December 31, 2024.

B. Consultant’s failure to complete work in accordance with the Schedule of Performance may result in delayed compensation as described in Section 3. 286
Kimley-Horn and Associates, Inc.

CDD24-003 Clarksburg Branch Line Trail Project
Expires on 12/31/24
2 C. The City Manager or his or her designee may, by written instrument signed by the Parties, extend the duration of this Contract in the manner provided in Section 5, provided that the extension does not require the payment of compensation in excess of the maximum compensation set forth in Section 3, Compensation.

3. COMPENSATION:

A. The Consultant shall be paid monthly for the actual fees, costs and expenses.

Consultant's fees shall be as specified in the Schedule of Fees, which is attached hereto an incorporated herein as Exhibit "C" and total compensation shall not exceed $356,815.00.

B. Said amount shall be paid upon submittal of a monthly billing showing completion of the tasks that month. Consultant shall furnish City with invoices for all expenses as well as for all materials authorized by this Contract. The invoices shall be submitted with the monthly billings.

If Consultant’s performance is not in conformity with the Schedule of Performance, payments may be delayed or denied, unless the Consultant’s failure to perform in conformity with the Schedule of Performance is a documented result of the City’s failure to conform with the Schedule of Performance, or if the Schedule of Performance is extended pursuant to Section 5.

C. If the work is halted at the request of the City, compensation shall be based upon the proportion that the work performed bears to the total work required by this Contract, subject to Section 4.

4. TERMINATION:

A. This Contract may be terminated by either party, provided that the other party is given not less than 60 calendar days’ written notice (delivered by certified mail, return receipt requested) of intent to terminate.

B. The City may temporarily suspend this Contract, at no additional cost to City, provided that the Consultant is given written notice (delivered by certified mail, return receipt requested) of temporary suspension. If City gives such notice of temporary suspension, Consultant shall immediately suspend its activities under this Contract.

C. Notwithstanding any provisions of this Contract, Consultant shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of this Contract by Consultant, and the City may withhold any payments due to Consultant until such time as the exact amount of damages, if any, due the City from Consultant is determined.

D. In the event of termination, the Consultant shall be compensated as provided for in this Contract, except as provided in Section 4C. Upon termination, the City shall be entitled to all work, including but not limited to, appraisals, inventories, studies, analyses, drawings and data estimates performed to that date in accordance with Section 7 hereof.

5. AMENDMENTS, CHANGES OR MODIFICATIONS:

Amendments, changes or modifications in the terms of this Contract may be made at any time by mutual written agreement between the parties hereto and shall be signed by the persons authorized to bind the parties hereto.

6. EXTENSIONS OF TIME:
287
Kimley-Horn and Associates, Inc.

CDD24-003 Clarksburg Branch Line Trail Project
Expires on 12/31/24
3 Consultant may, for good cause, request extensions of time to perform the services required hereunder. Such extensions shall be authorized in advance by the City in writing and shall be incorporated in written amendments to this Contract or the attached Work Program in the manner provided in Section 5.

7. PROPERTY OF CITY:

A. It is mutually agreed that all materials prepared by the Consultant under this Contract shall become the property of the City, and the Consultant shall have no property right therein whatsoever. Immediately upon termination, the City shall be entitled to, and the Consultant shall deliver to the City, all data, drawings, specifications, reports, estimates, summaries and other such materials as may have been prepared or accumulated to date by the Consultant in performing this Contract which is not Consultant’s privileged information, as defined by law, or Consultant’s personnel information, along with all other property belonging exclusively to the City which is in the Consultant’s possession.

B. Additionally, it is agreed that the parties intend this to be a contract for services and each considers the products and results of the services to be rendered by Consultant hereunder (the “Work”) to be a work made for hire. Consultant acknowledges and agrees that the Work (and all rights therein, including, without limitation, copyright) belongs to and shall be the sole and exclusive property of the City.

C. The reuse of any of the materials or documents described in Paragraph 7.A by the City on any other project without the written permission of the Consultant, shall be at the City's sole risk and the City agrees to defend, indemnify and hold harmless the Consultant from all claims, damages and expenses, including attorney's fees, arising out of such unauthorized reuse by the City or by others acting through the City. The Consultant is not responsible and liability is waived by the City as against the Consultant for use by the City or any other person of any data, reports, plans or drawings not signed by the Consultant.

8. COMPLIANCE WITH ALL LAWS:

A. Consultant shall comply with all applicable laws, ordinances, and codes of federal, State and local governments, and shall commit no trespass on any public or private property in performing any of the work authorized by this Contract.

B. Consultant warrants to the City that it is licensed by all applicable governmental bodies to perform this Contract and will remain so licensed throughout the progress of the Work, and that it has, and will have, throughout the progress of the Work, the necessary experience, skill and financial resources to enable it to perform this Contract.

9. WARRANTIES AND RESPONSIBILITIES - CONSULTANT:

A. Consultant agrees and represents that it is qualified to properly provide the services set forth in Exhibit “A” in a manner which is consistent with the generally accepted standards of Consultant’s profession.

B. Consultant agrees and represents that the work performed under this Contract shall be in accordance with applicable federal, State and local law in accordance with Section 17A hereof.
288
Kimley-Horn and Associates, Inc.

CDD24-003 Clarksburg Branch Line Trail Project
Expires on 12/31/24
4 C. Consultant shall designate a project manager who at all times shall represent the Consultant before the City on all matters relating to this Contract. The project manager shall continue in such capacity unless and until he or she is removed at the request of the City, is no longer employed by Consultant, or is replaced with the written approval of the City, which approval shall not be unreasonably withheld.

D. Consultant shall provide corrective services without charge to the City for services which fail to meet the above professional and legal standards and which are reported to Consultant in writing within sixty (60) days of discovery. Should Consultant fail or refuse to perform promptly its obligations, the City may render or undertake performance thereof and the Consultant shall be liable for any expenses thereby incurred.

10. SUBCONTRACTING:

None of the services covered by this Contract shall be subcontracted without the prior written consent of the City, which will not be unreasonably withheld. Consultant shall be as fully responsible to the City for the negligent acts and omissions of its contractors and subcontractors, and of persons either directly or indirectly employed by them, as it is for the negligent acts and omissions of persons directly employed by Consultant.

11. ASSIGNABILITY:

Consultant shall not assign or transfer any interest in this Contract whether by assignment or novation, without the prior written consent of the City which will not be unreasonably withheld.

However, claims for money due or to become due Consultant from the City under this Contract may be assigned to a financial institution, or to a trustee in bankruptcy, without such approval.

Notice of any assignment or transfer whether voluntary or involuntary shall be furnished promptly to the City.

12. INTEREST IN CONTRACT:

Consultant covenants that neither it, nor any of its employees, agents, contractors, subcontractors has any interest, nor shall they acquire any interest, direct or indirect, in the subject of the Contract, nor any other interest which would conflict in any manner or degree with the performance of its services hereunder. Consultant shall make all disclosures required by the City’s conflict of interest code in accordance with the category designated by the City, unless the City Manager determines in writing that Consultant’s duties are more limited in scope than is warranted by the category designated by the City code and that a narrower disclosure category should apply. Consultant also agrees to make disclosure in compliance with the City conflict of interest code if, at any time after the execution of this Contract, City determines and notifies Consultant in writing that Consultant’s duties under this Contract warrant greater disclosure by Consultant than was originally contemplated. Consultant shall make disclosures in the time, place and manner set forth in the conflict of interest code and as directed by the City.

13. MATERIALS CONFIDENTIAL:

All of the materials prepared or assembled by Consultant pursuant to performance of this Contract are confidential and Consultant agrees that they shall not be made available to any individual or organization without the prior written approval of the City, except by court order.

14. LIABILITY OF CONSULTANT-NEGLIGENCE:
289
Kimley-Horn and Associates, Inc.

CDD24-003 Clarksburg Branch Line Trail Project
Expires on 12/31/24
5 Consultant shall be responsible for performing the work under this Contract in a manner which is consistent with the generally-accepted standards of the Consultant’s profession and shall be liable for its own negligence and the negligent acts of its employees, agents, contractors and subcontractors. The City shall have no right of control over the manner in which the work is to be done but only as to its outcome, and shall not be charged with the responsibility of preventing risk to Consultant or its employees, agents, contractors or subcontractors.

15. INDEMNITY AND LITIGATION COSTS:

Consultant shall protect, hold free and harmless, defend and indemnify the City, its consultants, and each of their officers, employees and agents, from any and all liability, penalties, costs, losses, damages, expenses, causes of action, claims or judgments, including attorney’s fees and expenses of litigation arising out of, pertaining to, or relating to the negligence, recklessness, or willful misconduct of the Consultant, its employees or anyone else employed by the Consultant in the performance of professional design services under this agreement, to the extent of the Consultant’s proportionate percentage of fault.

To the extent permitted by Civil Code section 2782.8, for all other claims unrelated to the provision of professional design services, the Consultant shall protect, hold free and harmless, defend and indemnify the City, its consultants, and each of their officers, employees and agents, from any and all liability, penalties, costs, losses, damages, expenses, causes of action, claims or judgments, including attorney’s fees and expenses of litigation, which arise out of or are in any way connected with the Consultant’s, or its subcontractors’ or suppliers’, performance under this agreement or failure to comply with any of the obligations contained in the agreement. This indemnity shall imply no reciprocal right of the Consultant in any action on the agreement pursuant to California Civil Code section 1717 or section 1717.5. To the fullest extent legally permissible, this indemnity, defense and hold harmless agreement by the Consultant shall apply to any and all acts or omissions unrelated to the provision of professional design services, whether active or passive, on the part of the Consultant or its agents, employees, representatives, or subcontractor’s agents, employees and representatives, resulting in claim or liability, irrespective of whether or not any acts or omissions of the parties to be indemnified hereunder may also have been a contributing factor to the liability, except such loss or damage which was caused by the active negligence, the sole negligence, or the willful misconduct of the City.

16. CONSULTANT TO PROVIDE INSURANCE:

A. Consultant shall not commence any work before obtaining, and shall maintain in force at all times during the duration and performance of this Contract, the policies of insurance specified in this Section. Such insurance must have the approval of the City as to limit, form, and amount, and shall be placed with insurers with a current A.M. Best’s rating of no less than A VII (an NR rating is acceptable for Worker’s Compensation insurance written with the State Compensation Insurance Fund of California).

B. Prior to execution of this Contract and prior to commencement of any work, the Consultant shall furnish the City with certificates of insurance and copies of endorsements providing evidence of coverage for all policies required by the Contract. The Consultant and its contractors and subcontractors shall, at their expense, maintain in effect at all times during the performance of work under the Contract not less than the following coverage and limits of insurance, which shall be maintained with insurers and under forms of policy satisfactory to the City. The maintenance by Consultant and its contractors and subcontractors of the following coverage and limits of insurance is a material element of this Contract. The failure of Consultant 290
Kimley-Horn and Associates, Inc.

CDD24-003 Clarksburg Branch Line Trail Project
Expires on 12/31/24
6 or of any of its contractors or subcontractors to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of this Contract. Approval of the insurance by the City shall not relieve or decrease any liability of Consultant.

1. Worker’s Compensation and Employer’s Liability Insurance

a. Worker’s Compensation - Insurance to protect the Consultant, its contractors and subcontractors from all claims under Worker’s Compensation and Employer’s Liability Acts, including Longshoremen’s and Harbor Worker’s Act (“Acts”), if applicable. Such coverage shall be maintained, in type and amount, in strict compliance with all applicable state and Federal statutes and regulations.

The Consultant shall execute a certificate in compliance with Labor Code Section 1861, on the form provided in the Contract Documents.
b. Consultant shall provide a Waiver of Subrogation endorsement in favor of the City, its officers, officials, employees, agents and volunteers for losses arising from work performed by the Consultant.

2. Commercial General Liability Insurance
a. The insurance shall be provided on form CG0001, or it’s equivalent, and shall include coverage for claims for bodily injury or property damage arising out of premises/operations, products/completed operations, contractual liability, and subconsultant’s work and personal and advertising injury resulting from actions, failures to act, or operations of the insured, or by its employees or agents, or by anyone directly or indirectly employed by the insured. The amount of insurance coverage shall not be less than $1,000,000.00 per occurrence and $2,000,000 general and products/completed operations aggregates. b. The commercial general liability insurance shall also include the following:
i. Endorsement equivalent to CG 2010 0714 naming the City, its officers, officials, employees, agents, and volunteers as additional insureds. The endorsement shall contain no special limitations on the scope of protection afforded to the City, its officers, officials, employees or volunteers.
ii. Endorsement stating insurance provided to the City shall be primary as respects the City, its officers, officials, employees and any insurance or self insurance maintained by the City, its officers, officials, employees or volunteers shall be in excess of the Consultant’s insurance and shall not contribute with it, to the payment or satisfaction of any defense expenses, loss, or judgment.
iii. Provision or endorsement stating that the Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

3. Commercial Automobile Insurance
291
Kimley-Horn and Associates, Inc.

CDD24-003 Clarksburg Branch Line Trail Project
Expires on 12/31/24
7 a. The insurance shall include, but shall not be limited to, coverage for claims for bodily injury or property damage for owned, non-owned, and hired automobiles resulting from actions, failures to act, or operations of the insured, or by its employees or agents, or by anyone directly or indirectly employed by the insured. The amount of insurance coverage shall not be less than $1,000,000.00 per accident.
b. The commercial automobile insurance shall include the same endorsements required for the commercial general liability policy (see Section

16.B.2.b).

4. Professional Liability. The Consultant and its contractors and subcontractors shall secure and maintain in full force, during the term of this Contract and for five years thereafter, professional liability insurance policies appropriate to the respective professions and the work to be performed as specified in this Contract. The limits of such professional liability insurance coverage shall not be less than $1,000,000 per claim.

C. In addition to any other remedy the City may have, if Consultant fails to maintain the insurance coverage as required in this Section, the City may obtain such insurance coverage as is not being maintained, in form and amount substantially the same as is required herein, and the City may deduct the cost of such insurance from any amounts due or which may become due Consultant under this Contract.

D. No policy required by this Contract shall be suspended, cancelled, terminated by either party, or reduced in coverage or in limits unless Consultant has provided thirty (30) days prior written notice by certified mail, return receipt requested, to the City.

E. Any deductibles or self-insured retentions in excess of $10,000 must be declared to, and approved by, the City.

F. The requirement as to types, limits, and the City’s approval of insurance coverage to be maintained by Consultant are not intended to, and shall not in any manner, limit or qualify the liabilities and obligations assumed by Consultant under the Contract.

17. MISCELLANEOUS PROVISIONS:

A. Consultant shall keep itself fully informed of, shall observe and comply with, and shall cause any and all persons, firms or corporations employed by it or under its control to observe and comply with, applicable federal, state, county and municipal laws, ordinances, regulations, orders and decrees which in any manner affect those engaged or employed on the work described by this Contract or the materials used or which in any way affect the conduct of the work.

B. Consultant shall not engage in unlawful employment discrimination. Such unlawful employment discrimination includes, but is not limited to, employment discrimination based upon a person’s race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status, gender, citizenship, or sexual orientation. 292
Kimley-Horn and Associates, Inc.

CDD24-003 Clarksburg Branch Line Trail Project
Expires on 12/31/24
8 C. Consultant shall maintain and make available for inspection by the City and its auditors accurate records of all of its costs, disbursements and receipts with respect to any work under this Contract. Such inspections may be made during regular office hours at any time until six (6) months after the final payments under this Contract are made to the Consultant.

D. This Contract constitutes the entire agreement between the parties relative to the services specified herein and no modification hereof shall be effective unless and until such modification is evidenced by a writing signed by both parties to this Contract. There are no understandings, agreements, conditions, representations, warranties or promises, with respect to this Contract, except those contained in or referred to in the writing.

E. All notices that are required to be given by one party to the other under this Contract shall be in writing and shall be deemed to have been given if delivered personally or enclosed in a properly addressed envelope and deposited in a United States Post Office for delivery by registered or certified mail addressed to the parties at the following addresses:

City: City of West Sacramento
Community Development Department
Attn: Steven Rosen
1110 West Capitol Avenue
West Sacramento, CA 95691

Consultant: Kimley-Horn and Associates, Inc.
555 Capitol Mall
Suite 300
Sacramento, CA 95814
F. This Contract shall be interpreted and governed by the laws of the State of California.

G. Any action arising out of this Contract shall be brought and maintained in Yolo County California, regardless of where else venue may lie.

H. In any action brought by either party to enforce the terms of this Contract, each party shall be bear responsibility for its attorney’s fees and all costs regardless of whether one party is determined to be the prevailing party.
[Signatures on following page]
293
Kimley-Horn and Associates, Inc.

CDD24-003 Clarksburg Branch Line Trail Project
Expires on 12/31/24
9 CITY OF WEST SACRAMENTO
By: __________________________
Aaron Laurel, City Manager
ATTEST:

By: _______________________
Jennifer Cusmir, City Clerk
APPROVED AS TO FORM:

By: _______________________
Jeffrey Mitchell, City Attorney
Kimley-Horn And Associates
By: _________________________
Matthew D. Weir
Principal-in-Charge/Vice President
294
Kimley-Horn and Associates, Inc.

CDD24-003 Clarksburg Branch Line Trail Project
Expires on 12/31/24

EXHIBIT A
Consultant Proposal/Scope of Work
295
Proposal to Provide Professional Engineering Services for the Design of Multi-Use Trails

WEST SACRAMENTO GREAT DELTA TRAIL

REGIONAL CONNECTION PROJECT
Prepared by:
296
City of West Sacramento | TRED86032.2023 1
Introductory Letter
November 9, 2023
Steven Rosen
City of West Sacramento
Community Development Department
1110 West Capitol Avenue
West Sacramento, CA 95691
RE: Proposal to Provide Professional Engineering Services for the Design of Multi-Use Trails
West Sacramento Great California Delta Trail Regional Connection Project Dear Mr. Rosen and Members of the Selection Committee:

The City of West Sacramento (City) desires to expand the regional bicycle network to enhance active transportation and recreational opportunities. Accordingly, the City is soliciting proposals from its Transportation Planning and Traffic Engineering On-Call List for the following services associated with the above referenced project: community outreach and engagement, engineering analysis, preliminary engineering, environmental documentation, and the preparation of design and bid documents.

Kimley-Horn understands that the purpose of this project is to provide engineering services for design of a multi-use trail for the West Sacramento Great California Delta Trail Regional Connection project. Our team possesses the diverse experience requested in the City’s Request for Proposal (RFP) and many of our team members have a local familiarity of the City due to living and working in the City and/or the surrounding area. We know the City expects the highest quality products and services with minimal impact on City staff time, and we continuously strive and work diligently to achieve this standard. We are excited to continue to serve you and enable you to achieve your project goals.

Given our proven track record of providing quality services with a personal touch, we are excited to continue our relationship with the City for this project. We are confident that our team can continue to provide high quality and responsive services to successfully complete this project to your standards. For additional information or questions about our submittal, please contact project manager
Daniel Carley, P.E., at 916.668.4951, via email at
[email protected], or at the address listed above.

Sincerely,
KIMLEY-HORN AND ASSOCIATES, INC.

Daniel Carley, P.E. Matthew D. Weir, P.E., T.E., PTOE, RSP1* Project Manager Principal-in-Charge/Vice President
*As a Vice President of the firm, Matt has the authority to execute the project’s agreement.

Table of Contents
Understanding of and Approach to the Project......................................................................................................... 2 Project Team Composition and Experience ............................................................................................................16 Firm’s Related Project Experience Directly Related to the Project ......................................................................33 Schedule……………………………………………………………………..……….………………………………..…….…..42 Fee…………………………………………….………………………………………………………….Submitted Separately 555 Capitol Mall
Suite 300
Sacramento, CA 95814
TEL 916.858.5800
“Kimley-Horn has been a
go-to consultant for the City
of Folsom for the past
decade. Just as they have
for us, Kimley-Horn will be
a great partner to the City
of West Sacramento for this
on-call contract.”
– MARK RACKOVAN,

ENGINEERING MANAGER,

CITY OF FOLSOM
297
City of West Sacramento | TRED86032.2023 2
Understanding of and Approach to the Project
Project Understanding
We understand the City’s Transportation and Mobility Division is seeking a qualified firm from the City’s on-call list to perform engineering design and environmental clearance services for the extension of the Clarksburg Branch Line Trail (CBLT) and improvement of several trailheads that connect with the Southport Levee Recreation Trail (SLRT).

The project alignment is along the previous railroad right-of-way, now owned by the City and generally consists of an existing unpaved/gravel path, with two at-grade street crossings at Davis Road and Village Parkway. A potential third crossing is located at Birchwood Place. There is an existing timber trestle bridge at Birchwood Place and existing concrete abutments adjacent to South River Road, adjacent to the SLRT trail that are potentially historic resources. As such, the project will evaluate the historic nature of the structures and will include environmental clearance for California Environmental Quality Act (CEQA) with an assumed Categorical Exemption (CE).

The project tasks will culminate with the preparation of final design construction documents for the trail improvements. These design documents will include the Plans, Specifications, and Estimate (PS&E) suitable for advertisement for construction. Bidding and design support during construction phase services are not requested at this time.

Historic Evaluation of Existing Structures
Preliminary research indicates that there are three historic era structures over the age of 45 that are within or adjacent to the proposed trails that will require recordation and significant evaluations under the National Register of Historic Places (NRHP), California Register of Historical Resources (CRHR), and applicable local criteria. These three structures include an earthen ditch at the eastern end of Tapley Road, two concrete bridge abutments on South River Road, and a timber trestle railroad bridge that crosses over South River Road near Gregory Road.

The timber trestle bridge and concrete bridge abutments were originally constructed in 1913 by the Northern Electric Railroad, which was acquired by the Sacramento Northern Railway in 1918. The bridge and abutments were a component of the Sacramento Northern Railway’s main line between Oakland and Sacramento. In 2011, the State Historic Preservation Officer (SHPO) concurred with an Army Corps of Engineers finding that the Sacramento Northern Railroad tracks in West Sacramento were ineligible for the NRHP and assigned a 6Y status code to the resource. Subsequent to that determination, the tracks in the Southport area of West Sacramento have been removed, rendering the timber bridge and the concrete abutments ineligible for listing in the NRHP, CRHR, or local register as a contributing element to a larger linear railroad historic district. The 2011 consensus determination of ineligibility, however, left the unresolved question of whether the timber trestle bridge and the abutments possess any design or engineering significance on their own as an individual resource. Therefore, the evaluation of the timber bridge and concrete abutments will focus on their potential for significance as an individual historic resource.

Additionally, the existing vertical clearance for the timber trestle is posted as 12’-10”. According to the American Association of State Highway and Transportation Officials (AASHTO) and Caltrans guidelines, pedestrian bridges have greater vertical clearances than vehicular bridges because of their susceptibility to damage if struck. Therefore, the current standard minimum vertical clearance for pedestrian bridges over conventional highways is 17’. Both the timber bridge at 12’-10” and the resulting bridge, if the abutments on South River Road are reused, are below this requirement and replacing the existing structures should be considered.
298
City of West Sacramento | TRED86032.2023 3
Consistency with Surrounding Multi-Use Paths The proposed project improvements are similar to those previously installed: HMA paved path with enhanced visibility crossings at street intersections, vehicle-restricting elements, and limited amenities along the path. We intend to continue the City’s established path design standards as documented in the 2018 West Sacramento Bicycle, Pedestrian, and Trails Master Plan. We will coordinate with the City on what additional features or amenities are requested for the project, specifically the additional amenities or parking improvements that may be proposed at the Birchwood Place trailhead. With possible additional paved parking areas, coordination with the owner of the parcel, West Sacramento Area Flood Control Agency (WSAFCA) will be required.

Potential Project Delivery Risks
Every project has inevitable potential for things to not go according to plan. This project is not any different and has several potential risks that could affect the overall assumptions, project delivery, scope, and budget particularly relating to the existing timber trestle bridge and concrete abutments. • The scope starting on page 8 and the associated fee is responsive to the outline in the City’s RFP. As discussed further in our project approach and shown in the project flowchart below, the replacement of the existing timber trestle may ultimately be the City’s direction for the project, which would require additional design and construction cost. This additional fee may exceed the available funding and additional sources of funding would need to be explored. • Should the existing structures be determined to be historic resources, additional environmental services may be required to prepare an Initial Study/Mitigated Negative Declaration (IS/MND). If they are historic resources and are removed with the project, additional cost for mitigation may also be required.

Project Approach We understand the City’s desire to gain clarity on the historic and structural adequacy of the existing structures, for possible modification for the proposed paved trail improvements. We understand the rationale for reusing existing infrastructure to reduce the financial impact of constructing the proposed improvements. As such, we intend to have the historic analysis be a first order of work to understand the implications of modification or removal of the existing structures. We have developed the project flowchart on the following page to demonstrate our overall approach. 299
City of West Sacramento | TRED86032.2023 4
300
City of West Sacramento | TRED86032.2023 5
The current design standard for clearance to pedestrian overcrossings over conventional highways is 17’, so the existing timber trestle posted at 12’-6” is considerably below this standard. We understand the existing residents along Birchwood Place have voiced concern regarding the low clearance and requesting this be raised to allow for taller, recreational vehicle access. Pending the outcome of the historic evaluation, the City’s defined funding may be better served in designing a new, standard vertical clearance structure at Birchwood Place instead of performing the structural evaluations at both locations.

With the information from the historic evaluation in hand, we will work with the City to determine the preferred approach and will move forward accordingly.

Based on our current understanding of the City’s requested services, we have included the structural evaluations of the existing structures in the Scope of Services on page 8. We will endeavor to obtain as-built plans from the City and County to determine the design components and assumptions of the current structures. We also expect these as-builts may not be available, so we will perform a visual observation of the structures and take measurements and assess the overall condition of the structural elements.

The timber trestle is currently signed with a vertical clearance of 12’-10”, which is substandard and it appears to have been hit multiple times in the past which has damaged the center span of the timber stringers. This structure was built to carry railroad loading but it is unclear the design loading that was used. After the visual observations are completed, an analysis of the stringers, caps, and piles will be performed to evaluate the ability of the structure to support the new loading requirements which are expected to be pedestrian and H-10 loading. A high-level evaluation of the structure for seismic loading is also anticipated within our Scope of Services.

For the structural review of the concrete abutments, we will evaluate both an external stability assessment that evaluates the abutments for overturning, sliding, and bearing pressures under the different load cases, and an internal analysis for the strength of the abutment to resist flexure and shear in the footing and stems. Existing as-built plans, if available, will show the geometry of the abutment and footings; type of foundation system utilized (pile or spread footings); and the reinforcing that is present in the abutments. The abutments will be evaluated utilizing the current AASHTO Code for pedestrian bridges and will include service, strength, and seismic load cases. We will also evaluate the abutments to provide the required vertical clearance for a pedestrian bridge at this location. 301
City of West Sacramento | TRED86032.2023 6
The purpose of our geotechnical investigation for the proposed multi-use trail bridges will be to provide design-level geotechnical recommendations for development as currently proposed. We have teamed with Geocon Consultants, Inc. (Geocon) to provide these services. The investigation will include field exploration, geotechnical laboratory testing, engineering analysis, and report preparation. Existing geologic mapping shows the native soils to consist of Holocene-aged basin deposits. Existing geotechnical information near the site indicates that upper alluvial soils may be potentially liquefiable during a major seismic event. In the event the City decides to replace the timber trestle, the bridge foundations are anticipated to consist of either driven steel, precast concrete piles, or cast-in-drilled-hole (CIDH) concrete piles due to variable near-surface soil conditions and possible liquefaction.

Working in parallel with the evaluation of the existing timber trestle, we will engage with the residents who live on the east side of the trestle on Birchwood Place to better understand their desires and requests for the proposed project improvements. We know safety and security are important to all residents, and we will try to better understand their access concerns and other concerns they may have with the proposed path improvements. We understand the City may include parking and trailhead amenities along Birchwood Place, so we will also solicit the residents’ feedback on providing improvements that could serve both parties’ interests.

Knowing the City also intends to provide additional amenities for users at the Birchwood Place trailhead, coordination with the WSAFCA will be necessary, as they own the parcel adjacent to the existing cul-de-sac turnaround. Additional parking area outside the cul-de-sac may be necessary to not obstruct emergency vehicle access to and from Birchwood Place.

Once the final proposed improvements are determined based on the historic, environmental, and structural evaluations, our team will develop construction documents (PS&E) for the length of the trail extension, including the path, amenities, trailheads, and street crossings. We intend to include enhancements at the at-grade street crossings, which are likely to include rectangular rapid flashing beacons (RRFBs) or other improvements to enhance the visibility of crossing trail users.

As shown in our graphic below, we believe a likely path for the project is to replace the timber trestle bridge at Birchwood Place. However, these design services have not been included in our scope or fee at this time but can be included at the request of the City.

For this and all of our projects with the City, we strive to be collaborative and coordinate with the City, while providing our honest opinion based on our engineering judgement according to industry standards.

We understand that our recommendations may not be in line with available budget for the project or may differ from the assumptions made by City staff, but we will always work with the City to keep your best interests in mind. Our goal is to act as an extension of City staff and be a trusted partner on this project and all work within the City.
302
City of West Sacramento | TRED86032.2023 7
303
City of West Sacramento | TRED86032.2023 8
Scope of Services We have prepared the following detailed Scope of Services based on our understanding of the City’s requested services. Based on information relating to the existing structures determined during the performance of this Scope of Services, modification of the project improvements and Scope of Services may be required. We intend to collaborate openly on the needs and desires of the City for a successful completion of the project improvements.

One particular item that may require modification to this Scope of Services is the expectation that the existing timber trestle structure should be replaced to allow for the required minimum clearance for pedestrian over crossings as well as to provide vertical clearance for resident’s recreational vehicles.

However, our Scope of Services does not include structural design for the PS&E. We have included the structural design as optional services in the event the City decides to replace this structure and design new abutments for the South River Road crossing.

Below is a summary task list of the proposed scope of services.

Task 1 – Project Management Our Kimley-Horn project manager, Daniel Carley, P.E. will supervise, coordinate, and monitor all aspects of the project. We will work with the City at the start of the project to establish and understand the standards and policies which will guide the project development. Our project manager will develop and maintain a critical path method (CPM) project schedule, updating it as-needed to manage the project, and as requested by the City. We will maintain frequent communication with the City through phone calls, emails, conference calls, and in-person meetings.

Kimley-Horn will attend up to four in-person meetings with the City: one project kick-off and three progress meetings, with the remaining coordination assumed to be via phone or email.

Kimley-Horn follows a structured quality control/quality assurance (QC/QA) process that will be implemented throughout the life of the project. We have designated a senior roadway engineer, John Pulliam, P.E. to perform independent reviews ahead of major submittals (65% PS&E, 95% PS&E, and final PS&E) to help make certain the quality of our deliverables.

We assume this task to occur over eight months.

Deliverables:
• Monthly invoices and progress reports
• Meeting agendas and notes
Task 2 – Data Collection and Surveying
Task 2.1 – Field Visits
Kimley-Horn will perform up to two site visits with up to three staff. Kimley-Horn will request and research available as-builts and other pertinent information from the City, County, and WSAFCA. We assume this information request to include reports, plans, right-of-way maps, and as-builts of the railroad structures and existing at-grade crossings.

Deliverables:
• Pre-design photos
304
City of West Sacramento | TRED86032.2023 9
Task 2.2 – Topographic Surveying and Right-of-Way Mapping Topographic Surveys and Mapping – UNICO Engineering, Inc. (UNICO) will establish horizontal and vertical control along the project corridor derived from City approved California State Plane Coordinates and elevations per City of West Sacramento GPS Control Record of Survey Map. UNICO will perform design level (non-aerial) topographic surveys and mapping along the approximately 2.2-mile CBLT alignment. A strip survey at 40 feet in width will be performed to locate the existing railroad bed, top of bank, toe of bank, slopes, culverts, drainage, utilities, fences, gates, and trees (that are within 10 feet of the edge of railroad bed). At roadway crossings, UNICO will locate improvements such as pavement, crowns, shoulders, ditches, trees, fences, utilities and other features sufficient for conform and alignment.

An old timber trestle bridge exists along the trail alignment over Birchwood Place. As part of assessment of the bridge, UNICO will survey and map the bridge features and roadway features below the bridge for evaluation. UNICO will perform base mapping of all topographic information to include full mapping, 1’ contours, and resolved 3D surface in an AutoCAD based drawing. UNICO will set durable project control points for utilization of all surveys and for future construction control, including a minimum of three points outside of the project limits.

UNICO will facilitate the delivery of an ortho-rectified, hi-resolution drone image of the alignment. The image will act as a visual and design aid. The image will be scaled to the ground control survey and will cover the full alignment and 100 feet in width.

Deliverables:
• AutoCAD base file
• Point files
• Resolved 3D surface file
• Drone image
Boundary and Right-of-Way – UNICO will research and define the existing trail easement and right-of-way. Preliminary research indicates that a 50-foot-wide easement exists along the former railroad corridor of the CBLT. UNICO will request Records of Surveys, Parcel Maps, Subdivision Maps, and deed documents for all affected right-of-way and private properties that are adjacent to the easement. UNICO will perform field surveys to locate monuments, wells, pins, iron pipes, and other relative boundary and right-of-way monuments. UNICO will prepare a right-of-way base map of the easement based on recorded property information. Title reports are not expected to be provided for this project. If discrepancies are discovered and/or sufficient record information is lacking, UNICO will request that the City provides title reports as needed.

Deliverables:
• AutoCAD right-of-way/easement base map
• Record maps and deed documents
Task 2.3 – Utility Data Collection and Mapping
We will prepare and distribute utility A, B, and C letters, as appropriate, to potentially affected agencies and utilities to receive their facility record maps. We will request the City to provide a utility contact list for potentially affected utility owners. We will include the facility information received on our plans, and we anticipate only minor surface adjustments of facilities will be required. Utility design services are not included in this scope of work but could be provided for additional scope and fee if requested by the City.

As this project is locally funded, we do not anticipate needing to follow the Caltrans process for utility clearance or right-of-way certification, and we do not anticipate preparing a right-of-way certification for the project.

Deliverables:
• Utility company coordination correspondence
• Utility A and B letters
305
City of West Sacramento | TRED86032.2023 10
Task 2.4 – Geotechnical Services
Our subconsultant, Geocon will explore and evaluate the subsurface conditions at the proposed multi-use trail bridge sites. We will provide design-level geotechnical recommendations for proposed bridge abutment foundation designs. Our investigation will include a field exploration program, geotechnical laboratory testing, engineering analysis, and preparation of a draft and final Foundation Report (FR) for the proposed multi-use trail bridges (we assume one report can address both bridge structures).

We propose the following scope of services:
• Review available preliminary design plans to select exploration locations • Perform a site reconnaissance to review project limits, existing conditions, and to determine exploratory equipment access
• Mark out exploration locations in the field for subsequent utility clearance • Notify subscribing utility companies via Underground Service Alert (USA) a minimum of two business days (as required by law) prior to performing exploratory excavations at the site • Submit required fees and obtain soil boring permits from the Yolo County Environmental Health Division (YCEHD). Other required permits (if necessary, including encroachment permits) will be secured by the client prior to field explorations
• Perform one exploratory boring and one in-situ cone penetration test (CPT) sounding at each multi-use trail bridge site, with the boring performed at/near one abutment location and the CPT sounding performed at/near the other abutment location. At the first bridge location, we anticipate exploring in the unpaved roadway shoulders with traffic control due to narrow roadway and shoulder widths. We assume that the City will facilitate drill rig and CPT rig access to the proposed abutment locations at the top of the existing railroad embankments at the second bridge location
• Provide traffic control for the explorations performed at the first bridge location • Borings will be performed using a truck-mounted drill rig equipped with auger and mud rotary drilling equipment. Planned boring depths will be approximately 75 feet depending on the conditions encountered
• Obtain representative disturbed and relatively undisturbed soil samples from the borings using a driven Standard Penetration Test (SPT) sampler and/or California Modified sampler • Log the borings in general accordance with Caltrans guidelines • Excess soil cuttings and drill fluid will be containerized and transported offsite to be disposed of appropriately
• CPT soundings will be performed with a truck-mounted CPT rig in general accordance with ASTM D3441. Planned CPT depths will be approximately 100 feet, depending on conditions encountered. Shear wave velocity measurements will be obtained at approximate 5-foot depth intervals in the CPT soundings
• Upon completion, backfill the explorations with cement grout or in accordance with YCEHD permit requirements
• We do not anticipate drilling through an existing pavement section. Patching of existing roadway pavement is expressly excluded from this scope of services and associated fee estimate • Perform laboratory tests to evaluate pertinent geotechnical parameters of soil materials • Analyze field and laboratory data and prepare a draft and final FR for the proposed multi-use trail bridges to include (but not be limited to) the following:
o Scope of work summary, project description, field exploration program summary o Site plan showing locations of the exploratory borings o Site geology and subsurface conditions
o Summary of laboratory testing program
o Geologic profile and engineering parameters
o Seismic study (in accordance with the latest Caltrans Seismic Design Criteria using the ARS Online seismic tool)
306
City of West Sacramento | TRED86032.2023 11
o Geologic hazard evaluation (liquefaction, lateral spreading, etc.) o Corrosion evaluation
o Bridge foundation recommendations and associated design parameters o Approach embankment material and earthwork recommendations o Construction considerations
o Log of Test Boring (LOTB) sheets (one per bridge)
The above scope of work assumes this is a prevailing wage project; however, Skilled and Trained Workforce (STW) Requirements are not applicable. If the City determines STW requirements do apply, the City will notify Kimley-Horn and a revised scope and fee will be required for these services.

We assume the following:
• Fieldwork for all project elements addressed herein will proceed concurrently and separate mobilizations to the project site will not be required
• The client will coordinate site access/permission to enter all locations for geotechnical investigation
• No work hour restrictions will be imposed on field activities (Monday-Friday workdays during regular daytime hours are acceptable)
• The site is accessible to truck-mounted drilling equipment and CPT rig • Site plans provided for our use will show locations of all underground utility lines and structures.

We will not be responsible for damage to any such lines or structures that are not shown accurately on plans provided to us and properly marked by USA subscriber companies • Access to the exploration locations will likely require accessing the existing railroad embankments and possibly other unpaved areas, some of which may be sensitive to distress from exploration vehicles or equipment. Damage to areas traversed by exploration equipment or vehicles is assumed to be acceptable due to the proposed changes to the site use and no site repair is proposed
• Explorations performed for this project will be surveyed by others and the site-specific exploration locations and elevations will be provided to Geocon
• Site-specific topographic mapping and typical cross-sections will be provided for the areas investigated. This information will be used by Geocon for our analysis and reporting • The scope of services detailed in this proposal does not include the evaluation or identification of environmental contamination
Task 3 – Community Outreach and Engagement The Kimley-Horn team will coordinate with the City on the preferred method for contacting the residents adjacent to the proposed improvements, particularly the residents along Birchwood Place. We assume our team will meet with the owners individually at the site to discuss the project and obtain their feedback and concerns with the proposed improvements. Property owners at the Davis Road trail crossing will also be contacted for input. We assume up to five total property owners will be coordinated with for this task.

Deliverables:
• Meeting notes and associated correspondence from property owner meetings Task 4 – Environmental Analysis and Documentation
The following environmental scope of work has been developed based on the following key assumptions:
• Supporting technical documents will be developed pursuant to CEQA guidelines as administered by the City of West Sacramento
• One project design alternative is assessed through environmental review • The Kimley-Horn work program will be initiated with the kick-off meeting/discussion (Task 1), which will define the parameters of the analysis, scheduling and understanding of the project. To acquire relevant environmental data and background information, Kimley-Horn will coordinate with appropriate City departments, use previous studies for the area and other available files, 307
City of West Sacramento | TRED86032.2023 12
and rely on existing exhibits, maps and reference documents. Environmental issues that may require further detailed study or that may delay or affect the viability of the project will be documented

4.1 – Technical Work Study Program
As discussed above, Kimley-Horn proposes to prepare technical studies in conformance with CEQA.

Built Environment Inventory and Evaluation Report (BEIER):

The Kimley-Horn team will prepare an evaluation of the timber bridge that will focus on the structure’s potential for significance as an individual resource. The findings for the timber bridge and the earthen ditch will be included in a built environment inventory and evaluation technical report. We assume the following tasks will be necessary to complete the Built Environment Inventory and Evaluation Report (BEIER) in accordance with CEQA guidelines:
• Records Search Review – Limited to potential historic built environment resources that are within or intersect the proposed project alignments (cost not to exceed $500) • Historical Society Consultation Letters
• Area of Potential Impacts (API) Map
• Field Survey
• Background Property Specific Research on no more than two historic era resources • Prepare California Department of Parks and Recreation (DPR) 523 form sets for no more than three historic era resources.
• Prepare and Finalize Technical Report
We assume that no buildings or structures in the API will be found to be significant historical resources under CEQA. Should this assumption change over the course of the project, augmentation to this scope and cost may be required.

Deliverables:
• This scope of work assumes two rounds of review with consolidated comments and one final version of the report
• All reports will be submitted electronically

4.2 – CEQA Compliance
Kimley-Horn will prepare a Notice of Exemption (NOE) form and memo for pedestrian improvements and guardrail replacements proposed at all project locations within the project area. The City will be the lead agency for the NOE. The form and memo will be provided to the City for review. This scope includes one round of revisions on the NOE form and memo. Kimley-Horn will coordinate with the City to file the NOE with State Clearinghouse.

4.3 – Environmental Meetings and Coordination
Kimley-Horn will provide project management oversight of team’s activity and coordinate with the City throughout the project’s duration. The Kimley-Horn project manager and task leads will supervise, coordinate, and monitor the planning and design of the project for conformance with standards and policies established between the City and Kimley-Horn team at the beginning of the project.

Kimley-Horn will attend a kick-off meeting and one additional review meeting with City staff. The goal of the kick-off meeting is to finalize the project schedule and establish a plan for a successful project. No public meeting or hearings are included in this scope.

Deliverables:
• One PDF copy of the Draft NOE for City review and approval 308
City of West Sacramento | TRED86032.2023 13
Task 5 – Existing Bridge Infrastructure Analysis
Task 5.1 – Timber Trestle Bridge Assessment
For the Timber Bridge Assessment, as-built plans will be requested from the City. If these are not available Kimley-Horn will perform a visual observation of the structure and take measurements and assess the overall condition of the existing trestle and its structural elements. This structure is currently signed with a vertical clearance of 12’-10” which is substandard, and it appears to have been hit multiple times in the past which has damaged the center span of the timber stringers. This structure was built to carry railroad loading but it is unclear the design loading that was used.

After the visual observation are completed, an analysis of the stringers, caps, and piles will be performed to evaluate the ability of the structure to support the new loading requirements which are expected to be pedestrian and H-10 loading. A quick evaluation of the structure for Seismic loading is recommended as well.

Assumptions:
• As-built plans for the timber bridge may not be available from the City • Pedestrian loading and H-10 loading will be used for the evaluations • The seismic analysis will be based on an equivalent Static Analysis • Pile capacity will be compared to E80 Cooper loading unless a different loading is prescribed by the City
Task 5.2 – Concrete Abutment Evaluation
To perform the South River Road assessment of the concrete abutments for use with a new superstructure, a structural review of the abutment elements will have to be performed. This will include both an external stability assessment that evaluates the abutments for overturning, sliding, and bearing pressures under the different load cases, and an internal analysis for the strength of the abutment to resist flexure and shear in the footing and stems.

To provide this analysis, Kimley-Horn will request the as-built plans from the City for the abutments that show the geometry of the abutment and footings; type of foundation system utilized (pile or spread footings); and the reinforcing that is present in the abutments. The abutments will be evaluated utilizing the current AASHTO Code for pedestrian bridges, and will include Service, Strength, and Seismic load cases. We will also evaluate the abutments to provide the required vertical clearance for a pedestrian bridge at this location.

Geotechnical recommendation for the soil and seismic loading will be required.

Assumptions:
• As-built plans for the concrete abutments will be provided by the City • The replacement span will be either a steel girder or concrete girder structure • Pedestrian loading and H-10 loading will be used for the evaluations Task 5.3 – Structure Assessment Report
After the evaluation of each bridge has been completed, Kimley-Horn will prepare a Bridge Assessment Report that includes the findings for each location. Each bridge will have its own section that identifies its ability to be reused and deficiencies if they are identified.

Deliverables:
• Draft and Final Structure Assessment Report (PDF)
309
City of West Sacramento | TRED86032.2023 42
Schedule
Kimley-Horn understands the importance of project schedules and is dedicated to completing this project on time or ahead of schedule. The schedule below lists the estimated timeline/schedule and activities involved in delivering this project, with major steps and milestones identified. 310
City of West Sacramento | TRED86032.2023 14
Task 6 – Final Design (PS&E)
Task 6.1 – Concept Development and Estimate (30% Preliminary Design) Utilizing the topographic survey information obtained in Task 2.4 and with coordination with the City, Kimley-Horn will develop a concept design for the proposed improvements. We assume the design will include limited concept vertical design to generally determine the grading improvements. We will prepare a concept-level estimate of the proposed improvements with assumptions for items not yet identified.

Deliverables:
• Preliminary Engineering/30% PS&E (PDF)
Task 6.2 – 60% PS&E
Based on comments received from the City, Kimley-Horn will advance the proposed improvements to 60% design level. The following are the anticipated plan sheets to be included in the final design packages:

Cover 1 Sheet
General Notes 1 Sheet
Horizontal Control Plan and Typical Sections 1 Sheet
Plan and Profile Sheets 12 Sheets
Intersection Details 3 Sheets
Construction Details 1 Sheet
Signing and Striping Plans 6 sheets
Estimated Total Sheets: 25 Sheets

We assume draft technical specifications will be prepared at this level and will follow Caltrans 2023 Standard Specifications format.

Structure design plans are not included in the above sheets. Should the City determine that new a structure(s) are the preferred approach, these design sheets can be provided with an amended scope and fee (See Optional Task 7 – Structural Design on the following page.) Deliverables:
• 60% plans (two copies, 11”x17” bond, PDF)
• 60% estimate (two hardcopies and PDF)
• 60% draft technical specifications (two hardcopies and PDF) Task 6.3 – 90% PS&E
Based on one set of non-conflicting City review comments with only minor changes to the plans and design, Kimley-Horn will advance the design and plans to the 90% design level. Significant design or plan changes will be considered additional scope and can be performed for additional fee.

Deliverables:
• 90% plans (two copies, 11”x17” bond and PDF)
• 90% estimate (two hardcopies and PDF)
• 90% draft technical specifications (two hardcopies and PDF) Task 6.4 – Final PS&E
Based on one set of non-conflicting City review comments with only minor changes to the plans and design, Kimley-Horn will advance the design and plans to the Final design level. Significant design or plan changes will be considered additional scope and can be performed for additional fee. 311
City of West Sacramento | TRED86032.2023 15
Deliverables:
• Final plans (two copies, 11”x17” bond and PDF)
• Final estimate (two hardcopies and PDF)
• Final technical specifications (two hardcopies and PDF) Task 7 – Structural Design (Optional)
Task 7.1 – Timber Trestle Structure Replacement Design and PS&E Upon direction by the City and amendment to the agreement, Kimley-Horn will design new abutments and determine appropriate structural requirements for the pedestrian bridge over Birchwood Place. We assume a replacement structure would be a prefabricated steel truss on concrete abutments.

Kimley-Horn, in coordination with the City, will determine the aesthetic and features of the steel structure and coordinate with a manufacturer to appropriately design the abutments.

We assume 60%, 90%, and final design, plans, and estimate for the new pedestrian overcrossing structure would be added to the deliverables for Task 6 – Final Design (PS&E) above.

Deliverables:
• Final plans (two copies, 11”x17” bond and PDF)
• Final estimate (two hardcopies and PDF)
• Final technical specifications (two hardcopies and PDF) Task 7.2 – South River Road Structure Design and PS&E
Upon direction by the City and amendment to the agreement, Kimley-Horn will design new abutments and determine appropriate structural requirements for the pedestrian bridge over South River Road. We assume the structure may utilize the existing concrete abutments for retaining purposes only and would be a prefabricated steel truss on new concrete abutments. Kimley-Horn, in coordination with the City, will determine the aesthetic and features of the steel structure and coordinate with a manufacturer to appropriately design the abutments.

We assume 60%, 90%, and final design, plans, and estimate for the new pedestrian overcrossing structure will be added to the deliverables for Task 6 – Final Design (PS&E) above.

Deliverables:
• Final plans (two copies, 11”x17” bond and PDF)
• Final estimate (two hardcopies and PDF)
• Final technical specifications (two hardcopies and PDF) 312
City of West Sacramento | TRED86032.2023 16
Project Team Composition and Experience
Team Overview
Through our working relationship with the City, Kimley-Horn knows that you are looking for a vested partner with the technical capabilities and hands-on commitment to providing a high level of client service.

We have carefully crafted a team of the most qualified personnel with recent, relevant experience and a commitment to help bring this project to life as you envision it. Our team will be led by project manager Daniel Carley, P.E., who will serve as the primary contact for the City, providing overall management and coordination for Kimley-Horn’s team. He will oversee a team of well-qualified individuals, all of whom are experienced in the scope of services listed in the RFP. With a qualified project manager and experienced support staff, you can be assured that we are prepared to meet your needs in a timely manner. Additional information regarding our project team’s experience can be found on their resumes starting on page 18.

Subconsultant Overview
DUDEK is a full-service, employee-owned, multidisciplinary environmental consulting firm founded in 1980. They assist private and public clients on a broad range of projects that improve their clients’ communities, infrastructure, and natural environment. From planning, design, and permitting through construction, they help move projects forward through the complexities of regulatory compliance, budgetary and schedule constraints, and conflicting stakeholder interests. They work to build your trust, which allows them to offer constructive solutions with your project’s long-term success in mind. Their historic built team specializes in: historic resource evaluation reports in consideration of local, state, and federal eligibility requirements; CEQA, NEPA, and NHPA Section 106 compliance; historic context statements; archival research; conformance with the secretary of the interior’s standards; Historic American Building Survey/Historic American Engineering Record Documentation; State Historic Preservation Officers Consultation Support; peer review; and local and national register nominations.

UNICO Engineering, Inc. (UNICO) is a certified Disadvantaged Business Enterprise (DBE) firm that is fully committed to providing high quality construction management, engineering, and land surveying services to public and private clients. UNICO serves clients throughout California with a current staff of over 80 from their corporate office located in Folsom, with branch offices and field offices throughout California including Sacramento Their survey team has the technology and experience to address any of your surveying needs, including topographic mapping, bathymetric (hydrographic) surveys, ALTAs, boundary surveys, construction staking, easements, aerial surveys, right-of-ways, terrestrial LiDAR scanning, and drone surveying using the latest in GPS and robotic total station technology.

Geocon Consultants, Inc. (Geocon) is a California corporation established in 2003 as a professional engineering consulting firm providing comprehensive geotechnical, geologic, construction inspection, and environmental engineering and consulting services. In addition to these services, they also provide environmental remediation contracting (cleanup) services and operate soils and materials testing laboratories. They employ a staff of over 250 technically strong, highly motivated engineers, geologists, environmental scientists, technicians, and special inspectors. Their managing principals are practicing professional geologists or engineers who actively manage projects and assign and mentor technical staff.

Each office is supported by state-of-the-art inventories of field equipment and instrumentation, comprehensive technical libraries, and modern data-management systems. 313
City of West Sacramento | TRED86032.2023 17
Organizational Chart
Our organizational chart below illustrates how we plan to staff this project by identifying personnel and their specific responsibilities. Following our organizational chart are resumes for our personnel showcasing their education, relevant experience, and professional licenses. 314
City of West Sacramento | TRED86032.2023 33
Firm’s Related Project Experience Directly Related to
the Project
Firm Overview
Founded in 1967, Kimley-Horn has grown from a small group of traffic engineers to a firm of more than 7,500 professionals providing multidisciplinary engineering and planning services, with 125 offices nationwide, including 12 in California. We provide our clients with the local knowledge and responsiveness of a small organization, backed by the depth of resources only a national firm can offer.

Our growth is the result of the firm’s commitment to providing quality services, with 90 percent of our work coming from clients like you. According to Engineering News-Record, Kimley-Horn currently ranks 7th in transportation among the nation’s top 500 design firms. With this, we are excited for the opportunity to continue our relationship with the City and provide you the unmatched technical experience, responsiveness, and valuable local knowledge you can only expect from Kimley-Horn.

Overview of Relevant Service Areas
Kimley-Horn has a history providing the requested services in this RFP, including the below:

Trail Design
Kimley-Horn has extensive knowledge and experience planning and designing multi-use trails. We bring a deep understanding of multimodal facility design based on Caltrans, AASHTO, MUTCD, National Association of City Transportation Officials (NACTO), and local standards. In planning and designing a multi-use trail project, we consider trail widths, trail crossings of roadway and rail, trail design elements, access and relation to transit, lighting, cross-sections, and drainage. We understand the importance of trail pavement design and taking into consideration existing soils, anticipated maintenance vehicle loads, and strategies to support the edge of trail pavements. We realize the
importance of trail amenities such as benches, drinking fountains, shade structures, and trash receptacles, and we appreciate the value of their aesthetics. We also understand the need to carefully balance trail standards and guidelines with the practicality of designing facilities that can be successfully constructed, which occasionally requires design exceptions. We focus on design solutions that maximize
accessibility and safety, are cost-conscious, and minimize maintenance needs. We will bring our experience of trail projects to make this project successful.

At-Grade Trail Crossings
Kimley-Horn has a proven track record of successfully completing at-grade trail improvement projects.

Our team has the necessary civil roadway and traffic engineering design experience to successfully address the design challenges of this trail project. We have prepared designs for a variety of pedestrian, bicycle, and vehicular at-grade crossings across Northern California.

Roadway/Highway Design
Roadway design and planning is one of the mainstays of Kimley-Horn. We are well equipped to address all related aspects of roadway design such as intersection geometrics, utility relocations, traffic control, traffic calming, green and complete streets, paving, and drainage services. Our engineers have developed PS&E for more than 4,000 miles of roadway, including neighborhood streets, rural roads, Caltrans interstate and local highways, highway interchange structures, and urban arterials. Our in-house staff is equipped to address all aspects with local regulatory and other agencies to secure the permits and approvals necessary for the building and upgrading of roadway facilities. Our experience in anticipating and addressing a wide range of issues enables our engineers and planners to provide innovative solutions, successful permitting, and on-time completions.

Kimley-Horn has:
• Led numerous trail planning and
design projects across the US
• Completed many local city
pedestrian and bicycle trails and
master plans
• Developed comprehensive
statewide plans and requirements
for pedestrian/bicycle trails, transit,
rail, and full-integrated intermodal
systems
• Designed more than 200 miles of
pedestrian and bicycle trails
315
City of West Sacramento | TRED86032.2023 34
Bridge Design/Structural Engineering
One of the key areas of our firm’s professional practice is bridge design and structural engineering.

Collectively, our engineers have been responsible for the design of over 700 bridges, many of which have required hydraulic analyses. Kimley-Horn’s bridge design clients include state departments of transportation, cities, counties, airport authorities, and private developers. Our experience with a variety of structural systems, including post-tensioned box girder, precast and conventional reinforced concrete, and steel beam and girder structures, enables us to accurately address our clients’ project needs regarding scope, schedule, and budget. Our team routinely designs retaining walls for roadway projects as well as custom walls, utilizing Caltrans standard retaining wall designs. In addition, our proposed team includes structural, roadway, and environmental staff who have worked together to deliver bridge projects—most recently for San Benito County—working together to provide environmental clearance, structural design, and roadway design. Our strong working relationships will help us address the challenges of designing pedestrian bridges within a tight right-of-way that is shared with utilities.

Environmental Services
Whether our role is to peer-review CEQA and technical documents, or to prepare these documents, we understand the inherent complexities of processing projects through the environmental processes. We have a thorough understanding of local, state, and federal regulations through both our experience and regular training on changes in CEQA and NEPA and applicable case law affecting the interpretation of current statutes. Our staff brings experience on local and regional development projects, delivering environmental documents that area sensitive to the public’s concern for resource protection and community impact, balanced by the cost and feasibility of implementing development and infrastructure projects. Our team draws on years of experience to develop readable, legally defensible documents and to assess project designs that minimize impacts to the natural environmental and community. We understand that CEQA is not a one size fits all, and we would work closely with the City to determine the appropriate level of CEQA document whether that be an Addendum, an exemption, or an Environmental Impact Report (EIR). Kimley-Horn is currently providing environmental services for local agency assistance and State highway projects within District 3.

Public Outreach
Kimley-Horn can manage and prepare a public outreach program tailored to this project. We understand the dynamic nature of outreach and have used a variety of engagement techniques, including bilingual facilitation tailored to the demographics of the region we are serving. Accordingly, we have developed effective methods of bringing the community into the process. We are strongly committed to conducting public participation programs that educate, inform, and build consensus for a particular solution, and we have professionals who are native Spanish (and other languages) speakers experienced in conducting bilingual outreach services.
316
City of West Sacramento | TRED86032.2023 35
Relevant Project Experience We are proud of our work history, and much of our success over the last 56 years is directly related to our efforts to provide consistent, high-quality, and timely services. Below is a list of projects with descriptions highlighting in detail Kimley-Horn’s experience in the development of successful projects related to the services requested in the RFP.

City of Elk Grove, The Laguna Creek Trail – Camden Spur Safe Routes to School (SRTS), Elk Grove, CA
Kimley-Horn provided civil and structural engineering
services to the City of Elk Grove for this Safe Routes to School project to design an accessible elevated bridge
pathway between two middle schools, which formerly
flooded during the winter months. The project included
exploring alternative bridge alignments and materials,
presentation to stakeholders, and full PS&E for a 385-
foot long pre-fabricated steel bridge over Laguna Creek and approximately 1,500 feet of surface pathway
rehabilitation. The final design consisted of a two-span, pre-fabricated steel truss bridge with a total length of 385 feet. The bridge design utilized weathering steel to
provide a natural color look to the structure to fit with the surroundings and also minimize future maintenance
requirements and costs.

City of Folsom, Johnny Cash Trail – Phase Two, Folsom, CA Kimley-Horn worked with the City of Folsom to design
trail improvements for the extension of the Johnny Cash Trail from its then terminus near the Folsom Prison entry road to the Folsom rodeo grounds, a distance of
approximately one mile. Key elements included the
design of an undercrossing at the prison entry road, and the abutment design for the Robber’s Ravine Bridge, a
190-foot dual span wooden deck bridge, as a major focal point of the new trail. Kimley-Horn coordinated closely with the bridge supplier to place the bridge and meet
crane accessibility needs while preserving natural trail terrain. In addition, Kimley-Horn worked with City staff to prepare conceptual designs and funding exhibits for a
seamless transition of the Oak Parkway Trail
improvements into this project.

City of Folsom, Folsom-Placerville
Rail Trail, Folsom, CA
This scope includes a Preliminary Environmental Study
(PES) form, an Area of Potential Effect (APE) map, and
technical studies in compliance with NEPA Categorical
Exclusion (CE) requirements. Kimley-Horn will prepare
a Draft Environmental Commitments Record (ECR),
which will be submitted to Caltrans for review and
approval. Kimley-Horn is currently working with City
staff to develop the preferred project alternative, which will be used to develop preliminary engineering plans
at a 30% level.
2019 ACEC California Merit Award Recipient
for Engineering Excellence
2018 APWA Project of the Year
Sacramento Chapter,
Parks and Trails Category
($500k-$2M Division)
317
City of West Sacramento | TRED86032.2023 36
City of Lincoln, Moore Road Class I Trail, Lincoln, CA
Kimley-Horn was recently selected to provide final
design and environmental clearance services to
the City for the Moore Road Class I Trail Project.

The project proposes to reconnect bicycle and
pedestrian access along the historic alignment of
Moore Road that was discontinued with the
construction of the SR 65 Bypass. The project will
traverse State right-of-way, will travel under the
existing raised freeway structure, will require
approval through the Caltrans Encroachment
Permit Department, and is expected to require an
Exception to Encroachment Policy and a
Maintenance Agreement.

City of Folsom, Mangini Ranch Trails, Folsom, CA
Kimley-Horn was selected by the City of Folsom to assist with the design/engineering of three miles of Class I trails within the Folsom Plan Area (FPA) Mangini Ranch development. The FPA circulation system includes provisions for non-motorized modes of transportation, including bicycle and pedestrian travel. A comprehensive network of Class I bike paths, Class II bike lanes, along with a system of sidewalks and trails, is woven throughout the Plan Area and integrated into the community-wide open space and street system, linking the residential neighborhoods to the commercial and activity centers in the community.

This project supports the goals of the FPA as it provides for new, safe trail alignments through this new residential development. As part of this project, Kimley-Horn will provide both preliminary and final engineering design, oversee geotechnical engineering studies, work with the City to determine the exact type of prefabricated bridge structure desired and design the bridge abutment, and coordinate and communicate with project stakeholders.

City of Folsom, East Bidwell Street Complete Streets Corridor Plan, Folsom, CA
Kimley-Horn was responsible for preparing a multi-modal context sensitive solution for this principal roadway in Folsom. Tasks included evaluation and planning for bicycle and pedestrian facilitates, evaluating land use opportunities and opportunities for economic development along the corridor, planning sustainable and green street infrastructure, identifying potential streetscape improvements, interfacing with a local variant of the Sacramento Area Council of Governments’ (SACOG) activity based travel demand model, developing design hour traffic volumes and evaluating traffic operations, and preparing a detail plan with conceptual roadway cross-sections. Particular attention was given to developing a solution that allows flexibility with unique segments while still tying the overall corridor together both in terms of appearance and operations. The project included significant public involvement in the form of focus groups, online outreach, public meetings, City Council presentations, and targeted stakeholder outreach.

City of Folsom, Riley Street Pedestrian Improvements, Folsom, CA Kimley-Horn provided final design services for ADA and trail access improvements for the Jedediah-Smith Memorial Trail at the intersection of Riley Street and Scott Street. The proposed improvements included a bulbout, widened curb ramps, a cycle track/bicycle crossing, and traffic signal modifications. The improvements are intended to make the transition from the trails to the historic Downtown Folsom District. 318
City of West Sacramento | TRED86032.2023 37
City of Folsom, Folsom Boulevard Pedestrian Safety Improvements, Folsom, CA
Kimley-Horn provided traffic engineering services
to improve pedestrian safety along Folsom
Boulevard. The City has been exploring effective
means by which to improve safety for users of the
Folsom Parkway Rail Trail and other adjacent
pedestrian facilities paralleling Folsom Boulevard
between the American River and US 50. Because
the Sacramento Regional Transit’s right-of-way for
the Light Rail Gold Line (LRT) runs parallel, and
immediately adjacent to, Folsom Boulevard, the
subject pedestrian crosswalks were required to be
located on the far side of the LRT crossing, farther
away from Folsom Boulevard than preferred. This project included the data collection to establish base line conditions as well as conditions resulting from the implementation of improvement alternatives.

Furthermore, Kimley-Horn assisted the City with the identification and implementation of several options to improving these conditions.

City of Folsom, Parcel 61 – Bike Path Off-Site Grading Improvements, Folsom, CA
The City of Folsom conditioned the development of Parcel 61 to include a multi-use trail along the state right-of-way south of US 50 at the East Bidwell Street interchange. To avoid significant costs for retaining walls, grading within the state right-of-way was the selected design approach to accommodate the City’s future path improvements. Kimley-Horn was responsible for designing and processing the grading improvements through the Caltrans Encroachment Permit Process, with the assistance of ECORP to secure additional environmental permits for work within a seasonal wetland swale. The project improvements are fully within state access-controlled right-of-way and require an encroachment permit exception for grading. The project is currently in the final stages of approval by Caltrans.

City of Folsom, Levy Park Trail Connection, Folsom, CA
Kimley-Horn prepared construction documents for the new Levy Trail Connection. The project included the extension of an existing Class I trail to close a gap between both sides of Willow Creek and the planning and design of a new bicycle bridge crossing the creek. Existing trail elements were removed and replaced to accommodate new alignments which included an at-grade crossing of the trail with existing railroad tracks. Design efforts included the preparation of improvement plans and estimates as well as an analysis of existing floodplain limits and flows to establish safe bridge abutment locations. Kimley-Horn coordinated closely with the City’s surveyor and selected bridge designer to establish the location, length, and alignment of the proposed bridge and abutments.

City of Monterey, North Fremont Bike and Pedestrian Gap Closure Project, Monterey, CA
Kimley-Horn continued our work for the City on
the North Fremont Boulevard corridor by
closing the infrastructure gap left with the
previous improvement project. This project
included final design to install a prefabricated
pedestrian structure with associated multiuse
path improvements to connect to the future
FORTAG multiuse trail. Our services also
included supporting the City with attending
BPAC meetings and providing outreach
materials for public meetings.
319
City of West Sacramento | TRED86032.2023 38
City of Monterey, North Fremont Bike and Pedestrian Improvement from Casanova to Canyon Del Rey, Monterey, CA
Kimley-Horn provided preliminary engineering, right-ofway acquisition, and final design services for this project which promotes multimodal transport in a sustainable
manner along North Fremont Street, with the intent that it be a catalyst towards redevelopment along the corridor.

Improvements included bulb-outs at intersections with
new curb ramps, new decorative traffic signals, Class IV bike lanes located within the median, a shared
bus/transit lane, transit signal priority, bus stop
improvements, and a retaining wall to avoid impact to an environmentally sensitive area.

Our team provided design and right-of-way acquisition
services, along with public outreach, environmental
support, and Caltrans coordination. The project, funded by an Active Transportation Program (ATP) grant,
required a Caltrans encroachment permit for
improvements at the intersection of North Fremont and
Canyon Del Rey Boulevard. As part of the 35% design
process, we worked through and analyzed a number of
alternatives with the City, including parking-protected cycle tracks, buffered bike lanes, and sharrows across
intersections to highlight areas that have a greater risk of vehicular conflict.

City of Marina, Imjin Parkway Widening PS&E, Marina, CA Imjin Parkway is a major east-west arterial within the City of Marina that connects Pacific Coast Highway (SR-1) and Reservation Road, which heads to the Salinas Valley. Due to existing and future residential and commercial land uses, the City retained Kimley-Horn to perform a feasibility study and subsequent environmental clearance and final design of Imjin Parkway from a two-lane to a four-lane facility with median islands, four modern roundabouts, dedicated bike lanes, traffic signal design, left-turn lanes, sidewalks and trails, queue jumps and transit signal priority, class I bicycle and pedestrian facility, and a separate bus corridor for a portion of the route. Additional elements included structural retaining walls, site drainage, and landscaping, which focused on green infrastructure design including stormwater retention and biotreatment basins. The
project incorporated the latest roundabout
and transit design elements as well as
construction traffic handling and staging. A
tight regulatory environment required
close collaboration to keep the project
moving forward on schedule and within
construction budget.

City of Chula Vista, CVEATC Pedestrian Bridge Repair, Chula Vista, CA Kimley-Horn designed the replacement pedestrian bridge and guard house for the City of Chula Vista located at the Chula Vista Elite Athlete Training Center. Our staff worked with the City to identify a suitable replacement bridge and guard house that would address the unique challenges facing the project. This project required increasing the vertical clearance under the bridge from 14’ to 17’. This was achieved by raising the grade of the pedestrian approach pathways and the construction of new abutments. The new bridge is a single span 120-ft long prefabricated steel truss bridge. Kimley-horn is also providing the design for the foundation and electrical components for the guard house.

Monterey Bay APWA Chapter’s 2020
Transportation Project of the Year
2020 Caltrans Excellence in
Transportation Award
ITE’s Pedestrian & Bicycle Standing
Committee Best Project
320
City of West Sacramento | TRED86032.2023 39
Vine Trail Coalition, Napa Valley Vine Trail, Calistoga to St. Helena, CA Kimley-Horn is a primary subconsultant under contract to design and deliver the next segment of the Napa Vine Trail, running from Calistoga to St. Helena, a distance of approximately 8 miles. Kimley-Horn supported our prime consultant and NVTA with Caltrans coordination and facilitating the development of the PSR-PDS report. The project entered the PS&E phase (phase I) mid-2019. The RSA+ / Kimley-Horn team will be responsible for leading all design and coordination elements in Phase II as well as preparing construction documents. Kimley-Horn led the environmental effort and prepared a PEAR and IS/CE for joint CEQA/NEPA clearance.

NVTA, Imola Avenue and State Route 29 Express Bus Improvements, Napa, CA
Kimley-Horn is completing the design of major upgrades to the park-and-ride facility at Imola Avenue/ SR-29. Upgrades include pedestrian accommodations, lighting, shelters/seating, electric vehicle charging, and real-time transit information. One of the key components of the project is to create new in-line, on-ramp stops on Caltrans on- and off-ramps on SR 29 to reduce bus travel time and expand transit connections at the park-and-ride. This requires extensive coordination with Caltrans and includes preparation of a Categorical Exclusion under NEPA and a Categorical Exemption under CEQA.

This project is one of the key elements of the Napa Vine Express Bus Study, previously completed by Kimley-Horn.

Alameda County Transportation Commission (Alameda CTC), Rail Safety Enhancement Program (RSEP) Environmental and Design Services, Oakland, CA
Kimley-Horn is providing environmental clearance and design services for Alameda CTC’s Rail Safety Enhancement
Program (RSEP), which includes prioritizing and designing safety improvements for pedestrians, bicyclists, and cars at 45 UPRR at-grade crossings in eight local jurisdictions in Alameda County from Berkeley to Fremont and Livermore.

The program has an accelerated schedule that Alameda CTC is targeting to put the project forward to meet funding grant deadlines. This is one of the most significant grade crossing programs in the state conceived to accommodate the major growth of rail traffic and includes extensive coordination with UPRR, CPUC, the local agencies and cities, the program
management oversight consultant, and Alameda CTC. Kimley-Horn developed an innovative project approach that divides each of the 45 crossings into one of three “tiers” for improvements based on the required lead times for approvals and designs and will work to allow Alameda CTC to implement the “low-hanging fruit” solutions upfront while working in parallel on crossings that require longer lead times.

Monterey-Salinas Transit (MST), SURF! Busway and Bus Rapid Transit Final Design and Engineering Support Services, Monterey, CA Kimley-Horn supported MST with the CEQA environmental document and 35% preliminary engineering for Phase II of the SURF! BRT line that will connect to key destinations such as CSUMB, VA Hospital, and local residential communities in numerous municipalities including the Cities of Marina, Seaside, Sand City, and Monterey. Our services to MST included preparation of CEQA and NEPA documents, public outreach, and 35% design for elements including the proposed new 5th Street transit facility, dedicated BRT bus stops at Palm Del Monte and Playa Avenue, and necessary intersection improvements including Transit Signal Priority and a new roundabout at the California/Fremont/Highway 1 interchange. Project design also included 6 miles of new busway located in the former freight railroad corridor now owned by Transportation Agency for Monterey County (TAMC). The project team coordinated with multiple stakeholders including Caltrans, State Parks, California Coastal Commission, local municipalities, and TAMC.
321
City of West Sacramento | TRED86032.2023 40
Kimley-Horn is also supporting MST with the final phase of the SURF! Busway and BRT line to help address transit needs and increase mobility connections while decreasing congestion for the communities along the corridor. Altogether, the program will improve transit, bicycle, pedestrian, and alternative transportation infrastructure, providing sustainable alternatives for traveling in Monterey County. Services included TSP, facility improvements, EV integration, landscape architecture, and MEP. This project required extensive coordination with multiple stakeholders including Caltrans, State Parks, California Coastal Commission, local municipalities, and TAMC. Early in the project, we collaborated with MST and their stakeholders to clearly program and define the project. Once the project was defined, we catered our scope and fee in the contract to match this understanding of the project so that no additional services were required, and we could meet the needs of the client to move forward with environmental certifications and final design. Kimley-Horn monitored and controlled project scope, schedule, and costs using our internal Management Information System. As a result, the project was completed on schedule and within budget.

City of Santa Rosa, Bicycle and Pedestrian Gap Closures at Piner Road and Dutton Avenue, Santa Rosa, CA
Kimley-Horn worked with the City of Santa
Rosa on the Piner Road and Dutton Avenue
Bicycle and Pedestrian Closure project. The
City’s existing bicycle and pedestrian facility
network along Piner Road and Dutton
Avenue had several critical gaps and
deficiencies that the project sought to
correct. Improvements included ADA curb
ramp replacement at nine locations, new
sidewalk for approximately 500 feet along
Dutton Avenue, and pavement rehabilitation
with designated bicycle lane striping along
approximately three quarters of a mile of
Piner Road. Kimley-Horn provided final
PS&E and design services during
construction, which was completed in summer 2020.

City of Burlingame, Carolan Avenue Complete Street, Burlingame, CA The City of Burlingame selected the Kimley-Horn team to provide public outreach and design services for the Carolan Avenue Complete Street project. The focus of this project is to improve pedestrian and bicycle access along Carolan Avenue, between Broadway and Oak Grove Avenue, by reducing the number of vehicular lanes from four to two, and then adding bike facilities and bulb-outs, upgrading curb ramps as well as Rectangular Rapid Flashing Beacons (RRFB) at a mid-block crossing. Carolan Avenue was federally funded, and our team assisted the City with Caltrans local assistance coordination.

Carolan Avenue utilizes the latest in bike and pedestrian standards, including NACTO and the ADA Accessibility Guidelines (ADAAG) standards, while also reviewing and considering some of the changes that will eventually be regulations from the proposed right-of-way guidelines for ADA (PROWAG).

EBRPD, Martinez-San Francisco Bay Trail Project Phase II, Martinez, CA Kimley-Horn, in support of the East Bay Regional Park District and in coordination with the City of Martinez, is designing an extension of the existing Bay Trail including a new at-grade railroad crossing.

The multi-purpose trail will connect the existing Nejeldy Staging Wildlife Area to Berrellesa Street at its intersection with the UPRR tracks at Berrellesa Street. In addition to the at-grade crossing design, Kimley-Horn is tasked with primary coordination between all public stakeholders, Amtrak, CPUC, and the UPRR. Kimley-Horn is also performing environmental work including an update to the existing CEQA documentation and existing Joint Aquatic Resources Permit Application (JARPA), previously completed for Phase I of the project.
322
City of West Sacramento | TRED86032.2023 41
Los Angeles County Metropolitan Transportation Authority, North Hollywood to Pasadena BRT Planning and Environmental Study, Los Angeles, CA
Kimley-Horn is the prime consultant for an 18-mile BRT
project connecting the San Fernando Valley with the San Gabriel Valley that encompasses the North Hollywood and Eagle Rock districts of Los Angeles along with the cities of Burbank, Glendale, and Pasadena. The effort is leading the project through alternatives analysis, CEQA environmental approval, and preliminary engineering with the route
including a combination of street-running and freeway-based alignments. The project, which is a key element of Metro’s Twenty-Eight by ’28 Vision in preparation for the 2028
Summer Olympics will connect the Metro North Hollywood B (Red) Line (heavy rail) and G (Orange) Line (BRT) Station with the L (Gold) Line in Pasadena. The project is emphasizing Metro’s emerging Transit Oriented Communities (TOC), First-Last Mile, and sustainability initiatives with more than 20 station options being selected based on a wide range of metrics including Value Capture potential. The project provides a “showcase” of BRT prototypes applicable to a wide regime of urban roadways ranging from narrow constrained minor arterials to major boulevards and provides complete street solutions integrating onstreet bus lanes and BRT stations with vehicular traffic movements, bicycle facilities, sidewalks and the pedestrian realm, and active transportation projects.

SANDAG, Bayshore Bikeway Environmental Documentation and Final Design, San Diego
Kimley-Horn performed an engineering and environmental
feasibility study to extend the Bayshore Bikeway
approximately one mile from Imperial Beach north to the City of San Diego. Key project components included bridge
analysis and conceptual design, interpretive signage,
alternative path location analysis and design, cost estimates, and environmental studies and permitting.

The study area presented unique challenges including
environmentally sensitive areas (salt ponds, bird nesting and foraging areas, wetlands), non-operating railroad right-of-way with the potential for future rail operations, dilapidated railroad bridges over wetlands, and salt extraction operations. The ultimate location of the bike path minimized impacts to the environmentally sensitive areas by spanning the existing historic railroad bridges located over wetlands with prefabricated steel truss structures and using existing maintenance roadways. Potential impacts to the existing salt extraction operations were minimized by incorporating fencing and widening the maintenance roads where feasible.

City of Chula Vista, CVEATC Pedestrian Bridge Repair, Chula Vista, CA Kimley-Horn designed the replacement pedestrian bridge and guard house for the City of Chula Vista located at the Chula Vista Elite Athlete Training Center. We worked with the City to identify a suitable replacement bridge and guard house that would address the unique challenges facing the project. This project required increasing the vertical clearance under the bridge from 14 feet to 17 feet. This was achieved by raising the grade of the pedestrian approach pathways and the
construction of new abutments. The new bridge is a single span 120-foot-long prefabricated steel truss bridge. Kimley-Horn is also providing the design for the foundation and electrical components for the guard house.
323
City of West Sacramento | TRED86032.2023 42
Schedule
Kimley-Horn understands the importance of project schedules and is dedicated to completing this project on time or ahead of schedule. The schedule below lists the estimated timeline/schedule and activities involved in delivering this project, with major steps and milestones identified. 324

CONTACT
Daniel Carley, P.E.
[email protected]
916.668.4951
555 Capital Mall
Suite 300
Sacramento, CA 95814
www.kimley-horn.com
The entirety of this proposal, including text and images, is the property of Kimley-Horn and Associates, Inc., protected under U.S. copyright law.

Copyright © 2023 Kimley-Horn and Associates, Inc.
325
Kimley-Horn and Associates, Inc.

CDD24-003 Clarksburg Branch Line Trail Project
Expires on 12/31/24
2 EXHIBIT B
Schedule of Performance
Contract Start Date 1/17/2024
Contract End Date 12/31/2024
326
Kimley-Horn and Associates, Inc.

CDD24-003 Clarksburg Branch Line Trail Project
Expires on 12/31/24
3 EXHIBIT C
Schedule of Fees
327
City of West Sacramento | TRED86032.2023 42
Schedule
Kimley-Horn understands the importance of project schedules and is dedicated to completing this project on time or ahead of schedule. The schedule below lists the estimated timeline/schedule and activities involved in delivering this project, with major steps and milestones identified. 328
Kimley-Horn and Associates, Inc.

CDD24-003 Clarksburg Branch Line Trail Project
Expires on 12/31/24

EXHIBIT D
CERTIFICATE OF COMPLIANCE WITH LABOR CODE § 3700
[Labor Code § 1861]
I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.

Kimley-Horn And Associates
By: _________________________
Matthew D. Weir
Principal-in-Charge/Vice President

329
Name Daniel Carley
Category/Title Project Manager
Billing Rate $325 $360 $325 $255 $225 $200 $175 $115
Task 1 Project Management, Coordination and Administration 44 25 38 6 113 $ 32,540

1.1 Project Administration (Assume 8 months) 812 6 26 $ 5,9901.2 Meetings and Coordination (Assume 4 in-person) 36 26 62 $ 17,5501.3 Quality Control 25 25 $ 9,000 Task 2 Data Collection and Surveying 14 13 18 45 $ 10,625

2.1 Field Visits 88 8 24 $ 5,8002.2 Topographic Survey and Right of Way Mapping 2 24 $ 1,1002.3 Utility Data Collection and Mapping 2 3 10 15 $ 3,0752.4 Geotechnical Services 2 2 $ 650 Task 3 Community Outreach and Engagement 15 10 15 40 $ 10,800

3.1 Property Owner Outreach 15 10 15 40 $ 10,800
Task 4 Environmental Analysis and Documentation 10 20 30 $ 6,750

4.1 Technical Work Study Program 2 2 $ 6504.2 CEQA Compliance 420 24 $ 4,8004.3 Environmental Meetings and Coordination 4 4 $ 1,300 Task 5 Existing Bridge Infrastructure Analysis 8 40 232 280 $ 65,280

5.1 Timber Trestle Bridge Assessment 20 120 140 $ 32,1005.2 Concrete Abutment Evaluation 12 52 64 $ 14,7605.3 Structure Assessment Report 8 8 60 76 $ 18,420 Task 6 Final Design (PS&E) 63 16 16 80 265 440 $ 94,130

6.1 Preliminary Engineering - 30% Plans and Estimate 815 35 58 $ 12,1006.2 60% PS&E 30 10 10 40 160 250 $ 52,5506.3 90% PS&E 15 4 4 15 45 83 $ 18,4456.4 Final PS&E 10 2 2 10 25 49 $ 11,035 TOTAL HOURS 136 33 26 66 378 303 6 948
Subtotal Labor: $44,200 $11,880 $8,450 $16,830 $85,050 $53,025 $690 $ 220,125 Other Direct Costs $ 136,690Office Expenses $ 11,006Direct Expenses (Travel/Mileage/Courier Services/Etc.) $ 750UNICO (Surveying and Mapping) $ 47,979GEOCON (Geotechnical Services) $ 55,385DUDEK (Historic Evaluation) $ 21,569 TOTAL COST: $ 356,815
Optional Tasks
Task 7 Structural Design 36 182 80 400 30 728 $ 162,620

7.1 Timber Trestle Structure Replacement Design and PS&E 18 91 40 200 15 364 $ 81,310

7.2 South River Road Structure Design and PS&E 18 91 40 200 15 364 $ 81,310 OPTIONAL TASKS TOTAL HOURS 36 182 80 400 30 728
Optional Tasks Subtotal Labor: $12,960 $46,410 $18,000 $80,000 $5,250 $ 162,620 Other Direct Costs $ 8,131Office Expenses $ 8,131
OPTIONAL TOTAL COST: $ 170,751

CITY OF WEST SACRAMENTO
West Sacramento Great California Delta Trail Regional Connection Project Kimley-Horn and Associates, Inc.

Project
Support TOTAL
HOURS
TOTAL
COST
Professional Analyst II Analyst II Analyst I Sr. Professional I Sr. Professional II BR00PUPRF.A.001 330
2 EXHIBIT E

LABOR COMPLIANCE

1. PREVAILING WAGE
A. The Work contemplated herein constitutes a public work within the meaning of Labor Code sections 1720 and 1771. It shall be mandatory upon the Consultant and upon any Subcontractor, to pay not less than the said specified prevailing rates of wages to all workers employed by them under the Contract in accordance with Labor Code section 1774. The Director of the Department of Industrial Relations ("DIR") of the State of California has determined the general prevailing rate of wages of per diem wages in the locality in which the work is to be performed for each craft or type of worker needed to execute the Contract. The Consultant acknowledges that it has examined the prevailing rate of per diem wages as established by the DIR. Copies of the current schedules for prevailing wages are on file at City Hall, and the contents of those schedules are incorporated herein as if set forth in full. The Consultant shall post a copy of the applicable prevailing wage determinations at each job site, along with any other work place posters required by law.

B. The City will not recognize any claims for additional compensation because of the payment of prevailing wages. The possibility of wage increases is one of the elements to be considered by the Consultant in determining its proposal, and will not under any circumstances be considered as the basis of a claim against the City.

C. By executing this Contract Consultant warrants that it has registered with the Department of Industrial Relations in accordance with Labor Code section 1725.5.

2. PREVAILING WAGE RECORDS
A. The Consultant and each subcontractor shall keep an accurate payroll record which shows the name, address, social security number, correct work classification (in accordance with the wage decision), both straight and overtime worked each day and week, and hourly rate of pay, gross wages earned, deductions made and net wages paid to each journeyman, apprentice, worker or other employee paid by the Consultant /subcontractor in connection with the Work. These payroll records shall be certified and shall be made available at Consultant's principal office. These records shall be maintained during the course of the Work. The Consultant and all subcontractors shall make the certified payroll records available for inspection by City representatives upon request and shall permit such representatives to interview employees during the work hours on the job site.

B. The City shall notify the Consultant in writing of any discrepancies or violations that are discovered during such inspections. Written notification pursuant to this Section shall include the actions that will be necessary to resolve the discrepancies and/or violations. The Consultant shall be held entirely responsible for the prompt resolution of all non-compliances with the prevailing wage laws, including those pertaining to all subcontractors and any lower-tier subcontractors. The Consultant shall forfeit as penalty to the City the amount specified by law for each calendar day or portion thereof for each worker (whether employed by the Consultant or any subcontractor) paid less than the stipulated prevailing rates for any work done under the Contract in violation of the provisions of the Labor Code and in particular, Section 1775.

C. To the extent applicable, Consultant and subcontractors shall maintain and furnish to the Department of Industrial Relations ("DIR"), a certified copy of each weekly payroll (but no less often than monthly), with a statement of compliance signed under penalty of perjury. Such certified payroll reports shall be transmitted electronically to the DIR.

D. The City will not recognize any claims for additional compensation because of the payment of the prevailing wages. The possibility of wage increases is one of the elements to be considered by the Consultant 331
3 in entering into the Contract, and will not under any circumstances, other than delays caused by the City, or the City’s agents, be considered as the basis of a claim against the City.

3. Labor Discrimination
Attention is directed to Section 1735 of the Labor Code, which reads as follows:
“No discrimination shall be made in the employment of persons upon public works because of their race, color, national origin or ancestry, physical handicap, mental condition, marital status, or sex of such person, except as provided in Section 12940 of the Government Code, and every General Contractor for public works violating this section is subject to all the penalties imposed for a violation of this chapter.”
4 Eight-Hour Day Limitation
(a) In accordance with the provisions of the Labor Code, and in particular, Sections 1810 to 1815 thereof, inclusive, incorporated herein by reference, eight hours labor shall constitute a day's work, and no worker in the employ of Consultant, or any Subcontractor, doing or contracting to do any part of the work contemplated by the Contract, shall be required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of those provisions; provided that subject to Labor Code Section 1815, a worker may perform work in excess of either eight (8) hours per day or forty (40) hours during any one week upon compensation for all hours worked in excess of eight (8) hours per day or forty (40) hours during any one week at not less than one and one-half times the basic rate of pay. (b) The Consultant and each Subcontractor shall also keep an accurate record showing the names and actual hours worked of all workers employed by them in connection with the Contract. This record shall be open at all reasonable hours to the inspection of the City. It is hereby further agreed that, except as provided in (a) above, the Consultant shall forfeit as a penalty to the City the sum of twenty-five dollars ($25) for each worker employed in the performance of the Contract by the Consultant or by any of its Subcontractors for each calendar day during which such worker is required or permitted to labor more than eight (8) hours in and one calendar day and forty (40) hours in any one calendar week in violation of Sections 1810 through 1815.

5. Compliance with State Requirements for Employment of Apprentices (a) The Consultant's attention is directed to Section 1777.5 of the Labor Code. Provisions of said Section pertaining to employment of registered apprentices are hereby incorporated by reference into this Contract. As applicable, the Consultant or any Subcontractor employed by the Consultant in the performance of this Contract shall take such actions as necessary to comply with the provisions of Section 1777.5. 332
Attachment 2
RESOLUTION 24-14

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST SACRAMENTO AUTHORIZING THE TRANSFER OF $170,724 FROM THE MEASURE E FUND FOR THE CLARKSBURG BRANCH LINE TRAIL (CIP 11039).

WHEREAS, on May 18, 2023 the City of West Sacramento was awarded $400,000 in grant funding from the Sacramento Area Council of Governments for the 2023 Community Design Grant Program for the Great California Delta Trail Regional Connection, for a scope of work that would result in environmental clearance, structural analysis of existing bridge structures, preliminary trail designs, public engagement, and final construction drawings for the remaining unpaved portion of the Clarksburg Branch Line Trail within the City limits; and WHEREAS, the City Council approved Resolution 23-57 on June 28, 2023 to authorize an allocation in the amount of $55,600 toward the project Clarksburg Branch Line Trail – Village Parkway to South City Limits (PA&ED) (CIP 11039) to fulfill the anticipated local match requirement for Project Approval and Environmental Documentation (PA&ED) phase of the project beginning only at Village Parkway; and
WHEREAS, a Request for Proposal was released to the City’s Transportation Planning and Traffic Engineering On-Call List on December 20, 2023; and WHEREAS, the staff is recommending City Council to award a contract for professional services with Kimley-Horn and Associates, Inc., in the amount of $356,815; and WHEREAS, the proposal includes optional engineering tasks contingent upon whether structural investigations reveal that bridge structures must be replaced, tasks that would require $170,751 to complete; and
WHEREAS, staff is proposing to transfer an additional $170,724 of Measure N Fund – Community Investment category to accelerate completion of the Clarksburg Branch Line Trail; WHEREAS, the City Council authorizes the City Manager to amend the contract up to $223,508 should the optional tasks prove necessary or contingencies require it; and WHEREAS, there is sufficient Measure N fund balance to fund the additional appropriation requested for this project; and
WHEREAS, the City Council has considered all information related to this matter, as presented at the public meetings of the City Council identified herein, including any supporting reports by City staff, and any other information provided during public meetings.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of West Sacramento as follows:

1. The City Council hereby approves amendments to the budget for the 2023/24 fiscal year as provided below:

SOURCES
$170,724 111-0000-3085 Measure N Fund Balance
$170,724 400-9900-4990/400-11039-4990 Tsfr In to project $170,724 Total Sources
USES
$170,724 400-9900-5530/400-11039-5800 Clarksburg Branch Line Trail $170,724 111-9531-5950 Transfer out to Project
$170,724 Total Uses
333
Resolution 24-14 Clarksburg Branch Line Trail