Implementation: Project applicant and contractor(s) Timing:
Implement recommendations prior to issuance of certificate of occupation 1993 Impact 4.19-1: [Revised]
1993 Mitigation Measure 4.19-1(b): If the potential for hazardous materials contamination is identified based on the Environmental Site Assessment, or further recommended investigation, sampling shall be conducted by qualified personnel in accordance with all applicable regulations to determine constituent type and levels, and the extent of contamination. Any required remediation activities shall be conducted by qualified personnel in accordance with all applicable regulations, in coordination with the appropriate regulatory agency.
Implementation: Project applicant and contractor(s) Timing:
Conduct sampling and remediation prior to issuance of certificate of occupation, as needed 1993 Impact 4.19-1: [Revised]
1993 Mitigation Measure 4.19-1(c): The City shall require completed remediation and/or site closure approved by the applicable regulatory agency prior to the issuance of grading and demolition permits unless preliminary construction work, such as excavation for building foundations, will occur as part of the remediation process.
Implementation: Project applicant and contractor(s) Timing:
Prior to issuance of demolition and grading permits, as needed 1993 Impact 4.19-1: [Revised]
1993 Mitigation Measure 4.19-1(d): Implement Mitigation Measure 4.18-5(c), which states that dewatering shall comply with applicable requirements established by the Central Valley Regional Water Quality Control Board (including any runoff control requirements) and any applicable local permit requirements and shall be coordinated with City Public Works.
Implementation: Project applicant and contractor(s) Timing:
Prior to issuance of demolition and grading permits, as needed 1993 Impact 4.19-1: [Revised]
1993 Mitigation Measure 4.19-1(e): Extracted groundwater shall be tested for the presence of hazardous materials, and appropriate handling and disposal methods shall be required accordingly.
Implementation: Project applicant and contractor(s) Timing:
During excavation, as needed
Attachment 7
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Mobility Element and Bridge District Specific Plan Update AECOM City of West Sacramento MMRP-15 Mitigation Monitoring and Reporting Program Impact Mitigation Measure Implementation Responsibility/ Timing Compliance Verification Date Completed 1993 Impact 4.19-1: [Revised]
1993 Mitigation Measure 4.19-1(f): The City shall require extracted groundwater that is to be discharged to the sanitary sewer to meet standards established by the CVRWQCB, the City, and the wastewater treatment plant in order to reduce the risk of leakage of unacceptable levels of contaminants along the sewer lines, and to assure that the wastewater treatment plant can meet standards established under its NPDES permit, prior to discharge.
Implementation: Project applicant and contractor(s) Timing:
During excavation, as needed
1993 Impact 4.19-1: [Revised]
1993 Mitigation Measure 4.19-1(g): If the CVRWQCB, City, or wastewater treatment plant determine that groundwater extracted during dewatering activities does not meet applicable standards for discharge in to the city sewer system, contractors shall implement groundwater treatment system, that treat groundwater to standards established by the CVRWQCB, City, and regional treatment plant.
Implementation: Project applicant and contractor(s) Timing:
During excavation, as needed
1993 Impact 4.19-1: [Revised]
Mitigation Measure 4.19-1(h): [New] Require production and implementation of BMP document. To minimize the potential for exposure of construction personnel to undiscovered contaminated soil during excavation and grading activities, the applicant will require through contractual obligations that a best management practices (BMP)document for construction phase management of soil and water will be prepared and implemented for the project. The BMP document will be prepared and implemented by a qualified environmental firm that has a registered civil engineer, a registered geologist, or a registered environmental assessor on their staff, and will be subject to review and approval by the Yolo County Environmental Health Department (YCEHD). As a component of the BMP document, a contingency plan will be prepared that will identify parameters and physical observations that indicate potential hazardous materials contamination, including soil discoloration, suspicious odors, presence of underground storage tanks (USTs), or buried building material. This contingency plan will include measures to protect worker safety if signs of contamination are encountered, identify sampling and analysis protocols for various substances that might be encountered (e.g., volatile organic compounds, hydrocarbons, and heavy metals), and list required regulatory agency contacts if contamination is found. The BMP document will specify procedures for sampling and profiling of soils prior to transport and disposal, and Implementation: Project applicant and contractor(s) Timing:BMP document approved prior to issuance of grading permit and implemented, as needed, during excavation and grading activities Attachment 7
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AECOM Mobility Element and Bridge District Specific Plan Update Mitigation Monitoring and Reporting Program MMRP-16 City of West Sacramento Impact Mitigation Measure Implementation Responsibility/ Timing Compliance Verification Date Completed procedures for groundwater waste management. The BMP document will require that hazardous or contaminated materials may be removed from the project site only in accordance with the following provisions:
1. All work is to be completed in accordance with the following regulations and requirements:
Chapter 6.5, Division 20, California Health and Safety Code. California Administration Code, Title 22, relating to Handling, Storage and Treatment of Hazardous Materials.
Title 15 of the City of West Sacramento Municipal Code, Building and Construction,
California Building Code.
2. Coordination will be made with the YCEHD, and the necessary applications will be filed.
All hazardous materials will be disposed of at an approved disposal site and will be hauled only by a current registered California hazardous waste hauler using correct manifesting procedures and vehicles displaying a current Certificate of Compliance. The contractor will identify by name and address the site where toxic substances are to be taken for disposal. No payment for removal and disposal services will be made without a valid certificate from the approved disposal site that the material was delivered. 1993 Impact 4.19-2: [Revised]
Mitigation Measure 4.19-2(c): [New] If structures are to be demolished, conduct inspection to determine if lead based paint (LBP) is present and appropriately remove and dispose of it. Should a building or structure be demolished, a Cal-OSHA–certified consultant will be retained prior to demolition to conduct an inspection of the structure to determine if any LBPs are present. If Asbestos Containing Materials (ACMs) or LBPs are present, a DHScertified lead project designer will prepare a hazardous materials specification for the abatement of the LBPs. The plan will be implemented by a qualified abatement contractor. Because all materials would be disturbed during demolition, all identified hazardous materials will need to be abated before demolition.
Implementation: Project applicant and contractor(s) Timing:
Approval of abatement specifications prior to issuance of demolition and implemented during demolition, as needed Impact HAZ-1: [New] Mitigation Measure HAZ-1: [New] Comply with relevant regulations for handing hazardous materials0 The project applicant will require, through the enforcement of contractual Implementation: Project applicant and contractor(s)
Attachment 7
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Mobility Element and Bridge District Specific Plan Update AECOM City of West Sacramento MMRP-17 Mitigation Monitoring and Reporting Program Impact Mitigation Measure Implementation Responsibility/ Timing Compliance Verification Date Completed obligations, that all contractors transport, store, and handle construction-related hazardous materials in a manner consistent with relevant regulations and guidelines, including those recommended and enforced by the U.S. Department of Transportation, Regional Water Quality Control Board (RWQCB), YCEHD, and the West Sacramento Fire Department. The project applicant will also require that all contractors immediately control and contain the source of any leak or spill utilizing appropriate spill containment and countermeasures. If required by any regulatory agency, contaminated media shall be collected and disposed of at an off-site facility approved to accept such media. In addition, all precautions required by the RWQCB General Permit for construction activity will be taken to prevent hazardous materials from entering any storm drains or nearby waterways, which will reduce any potential impacts to less than significant.
Timing:During demolition, excavation, grading, and construction, as needed Impact HAZ-1: [New] 1993 Mitigation Measure 4.19-1(a): from the 1993 EIR, listed above.
Impact HAZ-2: [New] 2008 Mitigation Measure HAZ-2: [New] Prepare Traffic Control Plan The construction contractor, in coordination with the City, will prepare a traffic control plan (TCP) during the final stage of project design. The TCP will be included in the construction specifications and shall be implemented by the construction contractor during all phases of construction. The TCP may include but is not limited the following measures:
Provide through access for emergency vehicles at all times. Avoid use of local residential streets to the extent feasible. Maintain access for driveways and private roads. During nonworking hours, no driveway, house, or parking lot will be denied access to a public roadway. Maintain pedestrian and bicycle access and circulation during construction.
Provide adequate parking for construction trucks and equipment in the designated staging areas throughout the construction period. Provide adequate parking for construction workers in the designated Implementation: Project applicant and contractor(s) Timing:Approval of traffic control plan required prior to issuance of demolition or grading permits and shall be implemented throughout the construction phase or phases Attachment 7
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AECOM Mobility Element and Bridge District Specific Plan Update Mitigation Monitoring and Reporting Program MMRP-18 City of West Sacramento Impact Mitigation Measure Implementation Responsibility/ Timing Compliance Verification Date Completed staging areas.
Restrict delivery of construction materials to the hours between 9:
a.m. and 3: p.m. to avoid more congested morning and evening hours. Include flag persons wearing bright orange or red vests and using a Slow/Stop paddle as traffic controls on busy arterials and collectors. Coordinate with local transit providers regarding expected traffic disruptions along bus routes. Provide adequate lead time so transit providers can develop temporary service changes and provide notice of changes to the public. Post construction warning signs in accordance with local standards or those set forth in the Federal Highway Administration’s (FHWA’s) Manual on Uniform Traffic Control Devices (2003) at entry points along the perimeter of the construction area and at any intersection that provides access to the construction area. Notify local emergency service providers in advance of any lane closures, so that they may determine alternative evacuation and emergency routes to maintain response times during construction periods. Notify contractors in writing regarding appropriate routes to and from construction sites and regarding weight and speed limits for local roads used to access construction sites.
Post a sign at the construction site showing the name and telephone number or email address of the City staff member to contact with complaints regarding construction traffic. Coordinate with traffic control measures implemented during events at Raley Field. 1993 Impact 4.21-2 1993 Mitigation Measure 4.21-2: Approval shall not be given to any building exceeding 180 feet in height until: (1) it has been shown that no county, state or federal flood agency telecommunications links would be blocked by their construction; (2) Any blocked communications links have been replaced, or alternative means of communication provided; and (3) written confirmation has been received from any affected agencies that the impacts have been mitigated.
Implementation: Project applicant and contractor(s) Timing:
Confirm no communication issue prior to application deemed complete, as needed 1993 Impact 4.21-3 1993 Mitigation Measure 4.21-2: Building permit approval shall not be given to any building exceeding 180 feet in height until: (1) it has been shown that no County, state or federal flood agency Implementation: Project applicant and contractor(s)
Attachment 7
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Mobility Element and Bridge District Specific Plan Update AECOM City of West Sacramento MMRP-19 Mitigation Monitoring and Reporting Program Impact Mitigation Measure Implementation Responsibility/ Timing Compliance Verification Date Completed telecommunications links would be blocked by their construction; (2) Any blocked communications links have been replaced, or alternative means of communication provided; and (3) written confirmation has been received from any affected agencies that the impacts have been mitigated.
Timing:Confirm no communication issue prior to issuance of building permit, as needed 1993 Impact 4.21-3 1993 Mitigation Measure 4.21-3(a): The City of West Sacramento shall, in conjunction with the State of California, Yolo and Sacramento counties, and the City of Sacramento, design and implement measures to offset blockage of transmission signals. A funding mechanism shall be established through which high-rise developments within the Plan Area pay fair-share costs for the remediation of impacts to City and County public safety communications antennas associated with development.
Implementation: Project applicant and contractor(s) Timing:
Prior to occupancy permit, as needed
1993 Impact 4.21-3 1993 Mitigation Measure 4.21-3(b): To the extent feasible and in conjunction with other development in the area, Project-specific mitigation measures may be adopted by the City. These could include, but are not limited to, the following:
Raising the communication tower located at 3rd and B Street. Replacing the 3rd and B Street facility with a new facility located on top of one of the new buildings.
Implementation: Project applicant and contractor(s) Timing:Prior to occupancy permit, as needed 1993 Impact 4.4-1 Mitigation Measure 4.4-1a: [New] Underground New Utilities Where feasible, the project sponsor will underground new utilities to minimize their visual intrusion upon the landscape, as identified in the West Sacramento General Plan.
Implementation: Project applicant and contractor(s) Timing:Prior to occupancy permit, as feasible 1993 Impact 4.4-1 Mitigation Measure 4.4-1b: [New] Implement Best Management Practices to Implement Project Landscaping Plan Prior to approval of building permit, the City shall review project designs to ensure that the following elements are implemented in the Project landscaping plan to the extent feasible:
100% of the species composition of open space areas shall reflect species that are native and indigenous to the Plan Area and California. The species list should include trees, shrubs, and an herbaceous understory of varying heights, as well as evergreen and deciduous types. Plant variety will increase diversity by providing multiple layers, seasonality, more diverse habitat, and reduced susceptibility to disease.
Implementation: Project applicant and contractor(s) Timing:Prior to building permit Attachment 7
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AECOM Mobility Element and Bridge District Specific Plan Update Mitigation Monitoring and Reporting Program MMRP-20 City of West Sacramento Impact Mitigation Measure Implementation Responsibility/ Timing Compliance Verification Date Completed 100% of the plant composition for landscaping in parks and public/quasi public and commercial areas shall be comprised of species that are native and indigenous to the Plan Area and California. Use of native species promotes a visual character of California that is being lost through development and reliance on non-native ornamental plant species. Native plant species can be used to create attractive spaces, high in aesthetic quality, that are not only drought-tolerant but attract more wildlife than traditional landscape plant palettes. Under no circumstances will any invasive plant species be used at any location.
Vegetation shall be planted within the first year following Project completion.
An irrigation and maintenance program shall be implemented during the plant establishment period and carried on permanently. All irrigation installations shall conform to the Sacramento Regional County Sanitation District standards for use of recycled, reclaimed or other non-potable water for landscape irrigation. Where feasible, landscape irrigation systems will include the means to use non-potable, rather than treated municipal water for landscape irrigation (e.g., well water, captured runoff, recycled water from water play features, etc.). Irrigation in public and commercial areas shall utilize a smart watering system that evaluates the existing site conditions and plant material against weather conditions to avoid overwatering of such areas. The irrigation system will be managed in such a manner that any broken spray head, pipes, or other components of the system are fixed within one to two days, or the zone or system will be shut down until it can be fixed to avoid undue water flows. 1993 Impact 4.4-1 Mitigation Measure 4.4-1c: [New] Develop architectural guidelines for the Triangle plan area. The City will develop architectural guidelines for the Triangle Plan Area for projects not included under the Proposition 1C Program that facilitate the creation of sense of place that is architecturally in keeping with local vernacular and aesthetically pleasing while allowing for a distinctness that is identifiable with the Triangle Plan Area. Prior to approval of Implementation: City of West Sacramento Timing:Prior to approval of building permits Attachment 7
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Mobility Element and Bridge District Specific Plan Update AECOM City of West Sacramento MMRP-21 Mitigation Monitoring and Reporting Program Impact Mitigation Measure Implementation Responsibility/ Timing Compliance Verification Date Completed building permits, the City shall review project designs to ensure that the project proponent meets the standards set forth in the architectural guidelines. 1993 Impact 4.4-2: Revised]
Mitigation Measure 4.4-2a: [New] Improve visual quality of the water tank to the highest degree possible. The proposed water tank will be located within a park that is in very close proximity and adjacent to the Ironworks residents. Because of this, measures must be taken to ensure that the design of the water tank addresses its appearance in a way that is sensitive to its surrounding context and precludes it from becoming a visual blight. Every measure must be made to make the water tank become an accepted part of the community, as much as possible, upon installation and to ensure that it complements its surroundings, if not facilitates it becoming a point or landmark of beneficial visual interest that is high in aesthetic quality. The City will investigate, evaluate, and implement visual improvement and visual screening measures to improve the visual quality of the water tank, given its location, to the highest degree possible. Tank Surface Treatment At a minimum, local artists and designers shall be invited, such as in a design competition, to create a mural or similar aesthetic treatment that will be applied to the face of the water tank. The treatment/design shall be aesthetically pleasing to the majority and either celebrate the local environmental, historical, and/or cultural heritage or be of an artistic nature that complements the urban fabric and surrounding context. Appropriate paint type and surfacing materials will be selected to ensure long term durability of the painted or treated surfaces. The City will maintain the paint color or aesthetic treatment over time. The City shall also consider a design application to alter the appearance of the proposed tank to one that is more architectural in nature, that is more in scale with the surrounding built environment, and that may have a functional use within the landscape. An example design precedent can be seen in the water tank in Seattle, Washington’s Volunteer Park where the water tank appears to be round brick building and has an enclosed viewing room at the top of the structure. Such considerations could include facing the water tank in an architectural manner, having a series of smaller tanks that are enclosed in buildings that complement the Ironworks development, Implementation: City of West Sacramento Timing:As funding is available Attachment 7
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AECOM Mobility Element and Bridge District Specific Plan Update Mitigation Monitoring and Reporting Program MMRP-22 City of West Sacramento Impact Mitigation Measure Implementation Responsibility/ Timing Compliance Verification Date Completed and/or creatively integrated the water tank structure into a park design to somehow become a functional part of the landscape. Local involvement in this project would reduce the perceived adverse impact. Because residents of Ironworks would be so greatly affected by the placement of the water tank, their input shall be elicited during the design process. Whether a mural or architectural treatment is applied, design alternatives shall be presented and voted upon by the residents. In addition, residents’ comments shall be evaluated for their value in potential design modifications to ensure a final treatment that meets all parties’ expectations within the City’s ability to implement them. Vegetative Screening and Accents Vegetative accents and screening would be installed, consistent with Mitigation Measure AES-1b: [New] Implement best management practices to implement project landscaping plan for open spaces to aid in a perceived reduction in the scale and mass of the water tank, while accentuating the design treatment that will be applied to the water tank surface. Plant selection would be based on its ability to screen the water tank and provide aesthetic accents and would include evergreen and deciduous tree and shrub species that would provided multi layering, seasonal variety, and be visually pleasing to improve aesthetics. Use of Berms Landscape berms, combined with tree and shrub plantings would help screen the facility from existing viewpoints by allowing for additional height. The landscape berms would be constructed in a manner that has a more natural form, as opposed to one that is highly regular and levee-like. The berms would be seeded with a native meadow erosion control seed mix and be planted to comply with “Vegetative Screening” above. 1993 Impact 4.4-5 1993 Mitigation Measure 4.4-5: Include the following glarerelated design standards in the final approved version of the West Sacramento Triangle Specific Plan:
a) Exterior building materials on high-rise non-residential structures shall be composed of a minimum of 50% low- reflectance, nonpolished finishes. b) Bare metallic surfaces such as pipes, flashing, vents, and light Implementation: Project applicant and contractor(s) Timing:Demonstrate compliance prior to issuance of building permit Attachment 7
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Mobility Element and Bridge District Specific Plan Update AECOM City of West Sacramento MMRP-23 Mitigation Monitoring and Reporting Program Impact Mitigation Measure Implementation Responsibility/ Timing Compliance Verification Date Completed standards shall be painted so as to minimize reflectance. 1993 Impact 4.4-6 1993 Mitigation Measure 4.4-6(a): Include the following lightingrelated design standards in the final approved version of the West Sacramento Triangle Specific Plan:
a) Site and street lighting shall be designed and implemented so as to minimize glare to adjacent properties, open spaces, buildings, and rights-of-way. b) Lighting shall conform to all local codes and ordinances, and applicable safety and illumination requirements.
Implementation: Project applicant and contractor(s) Timing:Demonstrate compliance prior to issuance of building permit 1993 Impact 4.4-6 1993 Mitigation Measure 4.4-6(b): [New] Evaluate Implementation of an After-Hours Low-Intensity and Lights-Off Policy The City will consider implementation of a commercial and public buildings lighting policy that does the following:
Building design would be required to include low-intensity interior safety lighting for use during after-hours. This practice would decrease the amount of nighttime light that would occur from using standard interior lighting as safety lighting. Use of interior lights to ensure building safety would be allowed, but the unnecessary overuse of interior nighttime lighting would be prevented by requiring that offices and businesses implement a lights-off policy. This practice requires that all non-safety lighting be turned off at night (such as in offices and hallways), after business hours. Use of harsh mercury vapor or low-pressure sodium bulbs would be prohibited.
Outdoor light fixtures would be required to be aimed downward to minimize their effects on the night sky.
Such a policy can greatly reduce the amount of nighttime light pollution that is created by standard office and business practices.
Implementation: Project applicant and contractor(s) Timing:Demonstrate compliance prior to issuance of building permit 1993 Impact 4.6-1 1993 Mitigation Measure 4.6-1: [Revised] Implement YSCAQMD Best Available Control Measures for Fugitive Dust. The YSCAQMD measures listed below in Table 4B-4 and Table 4B-5 will be implemented by all subsequent projects within the Area Plan.
Table 4B-4. Best Available Fugitive Dust Control Measures Implementation: Project applicant and contractor(s) Timing:
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AECOM Mobility Element and Bridge District Specific Plan Update Mitigation Monitoring and Reporting Program MMRP-24 City of West Sacramento Impact Mitigation Measure Implementation Responsibility/ Timing Compliance Verification Date Completed Fugitive Dust Source Category
Control Actions
Earth-moving 1. Maintain soil moisture content at a minimum of 12%, as determined by ASTM method D-2216; two soil moisture evaluations must be conducted during the first three hours of active operations during a calendar day, and two such evaluations during each subsequent four-hour period of active operations. For any earthmoving which is more than 100 feet from all property lines, conduct watering as necessary to prevent visible dust emissions from exceeding 100 feet in length in any direction.
Disturbed surface areas (except completed grading areas) 2a/b. Apply dust suppression in a sufficient quantity and frequency to maintain a stabilized surface; any areas that cannot be stabilized, as evidenced by wind-driven dust, must have an application of water at least twice per day to at least 80% of the unstabilized area Disturbed surface areas—completed grading areas
2c. Apply chemical stabilizers within five working days or grading completion; or Inactive disturbed surface areas
2d. Take action 3a or 3c specified for inactive disturbed surface areas. 3a. Apply water to at least 80% of all inactive disturbed surface areas on a daily basis when there is evidence of wind-driven fugitive dust, excluding any areas that are inaccessible due to excessive slope or other safety conditions; or
3b. Apply dust suppressants in sufficient quantity and frequency to maintain a stabilized surface; or 3c. Establish a vegetative ground cover within 21 days after active operations have ceased; ground cover must be of sufficient density to expose less than 30% of unstabilized ground within 90 days of planting, and at all times thereafter; or 3d. Utilize any combination of control actions 3a, 3b, and 3c such that, in total, they apply to all inactive disturbed surface areas.
Unpaved roads
4a. Water all roads used for any vehicular traffic at least once per every two hours of active operations; or 4b. Water all roads used for any vehicular traffic once daily and restrict vehicle speed to 15 mph; or
4c. Apply chemical stabilizer to all unpaved road surfaces in sufficient quantity and frequency to maintain a stabilized surface.
Open storage piles
5a. Apply chemical stabilizers; or 5b. Apply water to at least 80% of the surface areas of all open storage piles on a daily basis when there is evidence of wind driven fugitive dust; or 5c. Install a three-sided enclosure with walls with no more than 50% porosity that extend, at a minimum, to the top of the pile.
Include in construction contracts and implement during all construction phases Attachment 7
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Mobility Element and Bridge District Specific Plan Update AECOM City of West Sacramento MMRP-25 Mitigation Monitoring and Reporting Program Impact Mitigation Measure Implementation Responsibility/ Timing Compliance Verification Date Completed Track-out control
6a. Pave or apply chemical stabilization at sufficient concentration and frequency to maintain a stabilized surface starting from the point of intersection with the public paved surface, and extending for a centerline distance of at least 100 feet and width of at least 20 feet; or 6b. Pave from the point of intersection with the public paved road surface, and extending for a centerline distance of at least 25 feet and a width of at least 20 feet, and install a track-out control device immediately adjacent to the paved surface such that exiting vehicles do not travel on any unpaved road surface after passing through the track-out control device.
All categories 7. Any other control measures approved by the District where necessary.
Source: SCAQMD Rule 403, Tables 1, 2, and 3
Table 4B-5 Best Available Fugitive Dust Control Measures for High Wind Conditions (gusts exceeding 25 miles per hour) Control Measures Earth moving 1a. Apply water to soil not more than 15 minutes prior to moving such soil. Disturbed surface areas consecutive 1b. On the last day of active operations prior to a weekend, holiday, or any other period when active operations will not occur for not more than four days, apply water with a mixture of chemical stabilizer diluted to not less than 1/20 of the concentration required to maintain a stabilized surface for a period of six months; or 2b. Apply chemical stabilizers prior to a wind event; or 3b. Apply water to all unstabilized disturbed areas three times per day; if there is any evidence of wind driven fugitive dust, watering frequency is increased to a minimum of four times per day; or 4b. Take the actions specified in Table 4B-4, Item 3c; or 5b. Use any combination of control actions specified in Table 4B-5 (this table), Items 2B, 3B and 4B, such that, in total, they apply to all disturbed surfaced areas.
Unpaved roads
1c. Apply chemical stabilizers prior to a wind event; or 2c. Apply water twice per hour during active operation Open storage piles 1d. Apply water twice per hour; or
2d. Install temporary coverings Paved road track out
1e. Cover all haul vehicles; or 2e. Comply with the vehicle freeboard requirements of Section 23114 of the California Vehicle Code for operation on both public and private roads.
All categories 1f. Any other control measures approved by the District.
Source: SCAQMD Rule 403, Tables 1, 2, and 3
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AECOM Mobility Element and Bridge District Specific Plan Update Mitigation Monitoring and Reporting Program MMRP-26 City of West Sacramento Impact Mitigation Measure Implementation Responsibility/ Timing Compliance Verification Date Completed 1993 Impact 4.6-2 1993 Mitigation Measure 4.6-2: Developers shall be responsible for ensuring that contractors reduce ROG, NOx, and CO emissions by complying with the construction vehicle air pollutant control strategies developed by the YSAQMD. Construction contracts shall include the following requirements:
1. Construction equipment operators shall shut off equipment when not in use to avoid unnecessary idling. As a general rule, vehicle idling should be kept below 10 minutes.
2. Construction equipment shall be properly maintained and in good operating condition.
3. During smog season (May through October), the
construction period shall be lengthened from 7 a.m. to 7 p.m. so as to minimize the number of vehicles and equipment operating at the same time.
4. Contractors shall utilize new technologies to control ozone precursor emissions as they become available and feasible.
Implementation: Project applicant and contractor(s) Timing:Include in construction contracts and implement during all construction phases 1993 Impact 4.6-2 Mitigation Measure AQ-2 (a): [New] Project proponent will design buildings to be energy efficient
This includes siting buildings to take advantage of shade, prevailing winds, landscaping, and sun screens to reduce energy use.
Implementation: Project applicant and contractor(s) Timing:
Demonstrate compliance prior to issuance of building permit 1993 Impact 4.6-3 1993 Mitigation Measure 4.6-3(a): Proposed new development shall comply with the proposed Transportation Systems Management Plan [superseded by Mobility Element Mobility Implementation Program 14] as approved by the City of West Sacramento.
Implementation: Project applicant and contractor(s) Timing:
Demonstrate compliance prior to issuance of building permit, as needed, and implement during operations 1993 Impact 4.6-3 1993 Mitigation Measure 4.6-3(b): Implement development of planned bicycle pathways in the Plan Area.
Implementation: City of West Sacramento Timing:
As funding is available
1993 Impact 4.6-3 1993 Mitigation Measure 4.6-3(c): [Revised] The City shall prohibit wood-burning fire places within the Plan Area.
Implementation: Project applicant and contractor(s)
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Mobility Element and Bridge District Specific Plan Update AECOM City of West Sacramento MMRP-27 Mitigation Monitoring and Reporting Program Impact Mitigation Measure Implementation Responsibility/ Timing Compliance Verification Date Completed Timing:Demonstrate compliance prior to issuance of building permit 1993 Impact 4.6-3 1993 Mitigation Measure 4.6-3 (d): [Revised] The City of West Sacramento shall participate in regional planning efforts to provide improved transit service and encourage alternatives to single-occupancy vehicles. Measures to achieve this include the following:
Encouraging greater use of alternative modes to automobiles by coordinating with the City to establish a Transportation Systems Management Program [superseded by Mobility Element Mobility Implementation Program 14]. Coordinating with transit agencies such as YOLOBUS and Regional Transit to provide scheduled transit services across the Sacramento River.
Implementation: City of West Sacramento Timing:During regional transit planning process 1993 Impact 4.6-4 1993 Mitigation Measure 4.6-4: Development within the Plan Area shall contribute a proportionate amount of the capital and operating costs of these services to be provided when employment within the Plan Area exceeds 2,000 employees. In the interim, the Plan shall provide shuttle transit service between the Plan Area and major destinations in Sacramento, to be implemented when employment within the Plan area exceeds 500 employees.
Implementation: Project applicant and contractor(s) Timing:
Demonstrate compliance prior to issuance of building permit, as needed 1993 Impact 4.6-5 1993 Mitigation Measure 4.6-3 (a): Proposed new development shall comply with the proposed Transportation Systems Management Plan [superseded by Mobility Element Mobility Implementation Program 14] as approved by the City of West Sacramento.
Implementation: Project applicant and contractor(s) Timing:
Demonstrate compliance prior to issuance of building permit, as needed, and implement during operations 1993 Impact 4.6-5 1993 Mitigation Measure 4.6-3 (b): Implement development of planned bicycle pathways in the Plan Area.
Implementation: City of West Sacramento Timing:
As funding is available
Impact AQ-2 1993 Mitigation Measure 4.22-2(a): Project developers within the Plan Area shall implement the following conservation/load management measures for commercial development:
Implementation: Project applicant and contractor(s)
Attachment 7
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AECOM Mobility Element and Bridge District Specific Plan Update Mitigation Monitoring and Reporting Program MMRP-28 City of West Sacramento Impact Mitigation Measure Implementation Responsibility/ Timing Compliance Verification Date Completed Incorporate the load management devices which:
Control the use of electricity during peak periods. Shed non-critical loads during generation shortfall. Preparing auxiliary generators for use at PG&E’s request. Incorporate electrical equipment that is more efficient than that required by code. An efficiency improvement of 20% is recommended. The following equipment is most important for achieving electrical load reductions:
High-efficiency air conditioners. High-efficiency motors. High-efficiency lighting systems. High-efficiency water heating systems. Providing space cooling by using a “thermal energy storage” system.
Illuminating by natural light in lieu of artificial light. Daylighting is especially applicable in:
Commercial space where non-critical tasks are performed. Warehouses. Industrial complexes. Perimeter of multi-level parking garages. Maximizing use of deciduous trees to provide shading of buildings and parking areas.
Requiring that all new commercial buildings are certified under the LEED rating system.
Timing:Demonstrate compliance prior to issuance of building permit Impact AQ-2 1993 Mitigation Measure 4.22-2(b): Project developers within the Plan Area shall implement the following conservation/load management measures for residential development:
Maximizing southern orientation, limiting east-west glass areas. Siting as many housing units as possible on a north-south axis with streets running east-west.
Incorporating fixed window shading devices. Maximizing efficiency of heating and cooling equipment. Maximizing efficiency of built-in appliances. Maximizing use of deciduous trees to provide shading of buildings Implementation: Project applicant and contractor(s) Timing:Demonstrate compliance prior to issuance of building permit and implement in design and during construction Attachment 7
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Mobility Element and Bridge District Specific Plan Update AECOM City of West Sacramento MMRP-29 Mitigation Monitoring and Reporting Program Impact Mitigation Measure Implementation Responsibility/ Timing Compliance Verification Date Completed and parking areas.
Implementing construction activities mitigation.
Impact AQ-2 Mitigation Measure AQ-2(a): [New] The project proponent shall design buildings to be energy efficient. This includes siting buildings to take advantage of shade, prevailing winds, landscaping and sun screens to reduce energy use.
Implementation: Project applicant and contractor(s) Timing:
Demonstrate compliance prior to issuance of building permit Impact AQ-2 Mitigation Measure AQ-2(b): [New] The project proponent shall require that all contractors implement the following measures:
The project proponent shall, to the extent feasible and available, require the project contractors to utilize local and regional building materials in order to reduce energy consumption and vehicle emissions associated with transporting materials over long distances. The project proponent shall adhere to the City of West Sacramento’s Municipal Code and its requirement that all covered projects shall divert at least 50 percent of construction and/or demolition debris from disposal in landfills.
Implementation: Project applicant and contractor(s) Timing:Require as a part of construction contracts, as feasible Impact AQ-2 Mitigation Measure AQ-2 (c): [New] Developers will be responsible for ensuring that contractors implement additional measures to reduce construction-related ROG, NOX, and CO emissions below YSAQMD threshold levels
Construction contracts will implement additional measures to reduce construction emissions below YSAQMD threshold levels (YSAQMD has established thresholds of 10 tons per year for ROG and NOx, 80 pounds per day for PM10, and the CAAQS for CO). Such measures include, but are not limited to:
1. Using reformulated and emulsified fuels. 2. Incorporating catalyst and filtration technologies on off-road equipment.
3. Modernizing the equipment fleet with cleaner repower and newer engines.
Implementation: Project applicant and contractor(s) Timing:Require as a part of construction contracts if required to remain under current thresholds Impact AQ-3 Mitigation Measure AQ-3(a): [New] Project proponent will construct new bus stops at convenient locations with pedestrian access to the project developments. Pullouts will be designed so that Implementation: Project applicant and contractor(s)
Attachment 7
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AECOM Mobility Element and Bridge District Specific Plan Update Mitigation Monitoring and Reporting Program MMRP-30 City of West Sacramento Impact Mitigation Measure Implementation Responsibility/ Timing Compliance Verification Date Completed normal traffic flow or arterial roadway would not be impeded when buses are pulled over to serve riders. In addition, the Project proponent will work with local school districts to expand bus service.
Timing:Determine need in consultation with transit providers during project review Impact AQ-3 Mitigation Measure AQ-3(b): [New] Project proponents will provide bicycle amenities at each project development site As appropriate, this measure will include secure bicycle parking for office and retail employees, bicycle racks for retail customers, and bike lane connections throughout each project site.
Implementation: Project applicant and contractor(s) Timing:Demonstrate compliance prior to issuance of building permit Impact AQ-3 Mitigation Measure AQ-3(c): [New] Project proponent will include outdoor electrical outlets in all town homes, one located on the front of the building and one located on the rear of the building, to encourage the use of electrical landscape maintenance equipment.
Implementation: Project applicant and contractor(s) Timing:
Demonstrate compliance prior to issuance of building permit Impact AQ-3 Mitigation Measure AQ-3(d): [New] Project proponent will incorporate the use of the following in all development to the extent feasible:
Installation of motion detectors or dimmers in offices to control lighting.
Installation of efficient security, street, and parking lot lighting (e.g., high-pressure low-sodium fixtures).
Installation of reflective window film or awnings on south and west facing windows.
Installation of ceiling and wall insulation. Installation of energy management systems to control heating, ventilation, and air-conditioning (HVAC) systems including operating hours, set points, scheduling of chillers, etc.
Implementation: Project applicant and contractor(s) Timing:Demonstrate compliance prior to issuance of building permit to the extend feasible Impact AQ-3 Mitigation Measure AQ-3(e): [New] Where feasible, Project proponent will install, light-colored “cool” roofs and pavements, and strategically place shade trees.
Implementation: Project applicant and contractor(s) Timing:
Demonstrate compliance prior to issuance of building permit Attachment 7
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Mobility Element and Bridge District Specific Plan Update AECOM City of West Sacramento MMRP-31 Mitigation Monitoring and Reporting Program Impact Mitigation Measure Implementation Responsibility/ Timing Compliance Verification Date Completed Impact AQ-3 Mitigation Measure AQ-3(f): [New] Project proponent will install efficient lighting and lighting control systems, as well as use daylight as an integral part of lighting systems in buildings.
Implementation: Project applicant and contractor(s) Timing:
Demonstrate compliance prior to issuance of building permit Impact AQ-3 Mitigation Measure AQ-3(g): [New] Project proponent will, for commercial and office buildings with air conditioning units of five tons or less (<65,000 Btu/h) meet the Consortium for Energy Efficiency (CEE) Tier II specifications The SEER/EER ratings shall be specified on building plans and the Title 24 compliance certificates at the time building permits are requested.
Implementation: Project applicant and contractor(s) Timing:
Demonstrate compliance prior to issuance of building permit Impact AQ-3 Mitigation Measure AQ-3(h): [New] Project proponent shall include in residential buildings measures to conserve water usage including use of water efficient features such as high-efficiency toilets, water-conserving dishwashers, hot water demand systems, and electronic timers to control landscape irrigation systems Commercial business shall be encouraged to install high-efficiency and dual-flush toilets, waterless urinals, electronic faucets, and hot water demand systems. In addition, water-efficient landscapes shall be used.
Implementation: Project applicant and contractor(s) Timing:
Demonstrate compliance prior to issuance of building permit Impact AQ-3 Mitigation Measure AQ-3(i): [New] Project proponent shall, where feasible, and where the development parcel orientation permits, incorporate principles of passive solar design Passive solar design is the technology of heating, cooling, and lighting a building naturally with sunlight rather than with mechanical systems because the building itself is the system. Basic design principles are large south-facing windows with proper overhangs, as well as tile, brick, or other thermal mass material used in flooring or walls to store the sun’s heat during the day and release it back into the building at night when the temperature drops. Passive solar also takes advantage of energy-efficient materials, improved insulation, airtight construction, natural landscaping, and proper building orientation to take advantage of the sun, shade, and wind.
Implementation: Project applicant and contractor(s) Timing:
Demonstrate compliance prior to issuance of building permit, as feasible Impact AQ-3 Mitigation Measure AQ-3(j): [New] Project proponent shall include a photovoltaic (i.e., solar electric) system, if feasible.
Implementation: Project applicant and contractor(s)
Attachment 7
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AECOM Mobility Element and Bridge District Specific Plan Update Mitigation Monitoring and Reporting Program MMRP-32 City of West Sacramento Impact Mitigation Measure Implementation Responsibility/ Timing Compliance Verification Date Completed Timing:Demonstrate compliance prior to issuance of building permit, as feasible 1993 Impact 4.20-2 1993 Mitigation Measure 4.20-2(a): [Revised] Monitor possible location of CA-YOL-27 Though the exact location of CA-YOL-27 is not known and most evidence indicates that it is located north of the Tower Bridge Gateway, there is a possibility that it is located within the Plan Area. The area that is most likely to be the location of this site within the Plan Area can be determined through map and archival research. Historic maps can show mounds that are no longer present and soil difference on soil maps can indicate past human occupation. Based on a thorough search of available documentation locating CA-YOL-27, a review of historic maps, and an examination of soil and geological maps, a qualified archaeologist will delineate the area (including any portion beyond the Plan Area boundaries) that would be most likely to contain CA-YOL-27. This area will be monitored by a qualified archaeologist during excavation.
Implementation: Project applicant and contractor(s) Timing:During excavation, as needed 1993 Impact 4.20-2 1993 Mitigation Measure 4.20-2(b): [Revised] Stop work in case of discovery of human remains Should human remains be encountered during excavation or other ground-disturbing activities anywhere in the Plan Area, work should halt in the vicinity and the Yolo County Coroner should be notified immediately in accordance with California Health and Safety Code Section 7050.5. If human remains are of Native American origin, the Coroner must, in accordance with PRC 5097, notify NAHC within 24 hours of this identification.
Implementation: Project applicant and contractor(s) Timing:
During excavation or other grounddisturbing activities, as needed 1993 Impact 4.20-3: [Revised]
1993 Mitigation Measure 4.20-3: [Revised] Stop work in case of inadvertent discovery of archaeological resources The City shall require through contractual obligations that in the event of any inadvertent discovery of archaeological resources, all such finds shall be subject to PRC 21083.2 and CEQA Guidelines 15064.5. Procedures for inadvertent discovery include the following:
All work within 50 feet of the find shall be halted until a professional archaeologist can evaluate the significance of the find in accordance with NRHP and CRHR criteria. If any find is determined to be significant by the archaeologist or Implementation: Project applicant and contractor(s) Timing:During excavation or other grounddisturbing activities and after discovery, as needed Attachment 7
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Mobility Element and Bridge District Specific Plan Update AECOM City of West Sacramento MMRP-33 Mitigation Monitoring and Reporting Program Impact Mitigation Measure Implementation Responsibility/ Timing Compliance Verification Date Completed paleontologist, as appropriate, then representatives of the City shall meet with the archaeologist or paleontologist to determine the appropriate course of action. If necessary, a treatment plan will be prepared by an archeologist, outlining recovery of the resource, analysis, and reporting of the find. The treatment plan shall be submitted to the City for review and approval prior to resuming construction. All significant cultural materials recovered shall be subject to scientific analysis, professional curation, and a report prepared by the professional archaeologist according to current professional standards.
Impact CR-1 Mitigation Measure CR-1: Conduct Architectural Inventories during Plan Implementation as necessary. Prior to development within any portion of the plan area, the City of West Sacramento would ensure that an inventory and evaluation is conducted for the buildings located within the project area that are 45 years old or older and potentially eligible for listing in the in the CRHR or NRHP. This inventory and evaluation would be conducted by a qualified architectural historian will examine the project area and surrounding properties and determine whether an architectural inventory is necessary based upon the presence of potentially historical resources. If the architectural historian determines that an architectural inventory is necessary, an inventory will be conducted by a qualified architectural historian according to CEQA standards. The inventory and evaluation would include conducting a visual inspection of the buildings, background research on the history of the project area, and property specific research. Based on this research, the significance of built environment historical resources located in the project area would be evaluated using criteria for listing in the CRHR. Additionally, the buildings would be recorded on the appropriate Department of Parks and Recreation (DPR) 523 forms, photographed, and mapped. The DPR forms would be produced and forwarded to the CCIC. It should be recognized, however, that if the proposed development results in the demolition or destruction of a built environment historic resource (building or structure) that it cannot be mitigated to a less-than-significant impact, and subsequent CEQA analysis may be necessary to make such a finding. If any historical resources will be affected by the proposed development, mitigation measures will be devised in consultation with the City of West Implementation: City of West Sacramento Timing:Prior to development that could affect a building of 45 years old or older Attachment 7
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AECOM Mobility Element and Bridge District Specific Plan Update Mitigation Monitoring and Reporting Program MMRP-34 City of West Sacramento Impact Mitigation Measure Implementation Responsibility/ Timing Compliance Verification Date Completed Sacramento and other appropriate agencies.
1993 Impact 4.17-1 1993 Mitigation Measure 4.17-1: [Revised] Develop and Implement Site-Specific Stormwater Drainage Plans and Specifications The Plan applicant shall develop and implement Plan-specific stormwater drainages plans and specifications. The stormwater drainage system should be designed by a civil engineer in accordance with the City Works Standard Specifications. All proposed drainage plans are subject to review and approval by the City prior to commencement of construction. The drainage plan shall contain a quantitative analysis for drainage and flood control features that are necessary to avoid localized and site flooding. The plans shall also integrate Plan-related stormwater drainage into the City’s local drainage conveyance facilities. Potential stormwater drainage control features that could be incorporated into the proposed Plan to improve stormwater runoff quality and reduce peak flows include but are not limited to, the items listed below:
Using underground stormwater detention tanks for detention basins, grass swales, infiltration trenches.
Using oil and grease separators in roadways and parking lots. Sweeping streets and parking lots on a regular basis. Using warm-season grasses and other similar plants requiring little water.
Construction of an open detention basin to control stormwater and improve water quality.
Construction of a stormwater pumping plant. Construction of an outfall structure to convey pumped or gravity flows to the Sacramento River.
Construction of a downstream channel, culvert and possibly pumping improvements to the existing conveyance system west and south to Lake Washington. Development of Site Specific detention or retention facilities. Directing building downspout runoff over landscaped areas. Maximizing the amount of water reaching plant root systems and minimizing runoff and evaporation by using effective irrigation systems, drip system, and soil moisture sensors.
Implementation: Project applicant and contractor(s) Timing:Approval required prior to issuance of prior to issuance of grading permit Attachment 7
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Mobility Element and Bridge District Specific Plan Update AECOM City of West Sacramento MMRP-35 Mitigation Monitoring and Reporting Program Impact Mitigation Measure Implementation Responsibility/ Timing Compliance Verification Date Completed Adhering to seasonal, climatic, and dosage fertilizer application restrictions for the public parks and other landscaped areas. With implementation of this mitigation measure, the Plan would include drainage control features to control peak rate of runoff from the Plan Area, which would prevent localized flooding. In addition, complying with General Plan Policies C.1, C.2, C.4, A.1, A.13, and A.6 would reduce this impact to a less-than-significant level.
Impact HYD-1 Mitigation Measure HYD-1: Comply with the regulation and guidelines of the Floodway Management Plan In accordance with Chapter 15.5 of the West Sacramento Municipal Code, prior to the issuance of building permits, the applicant will provide payment of an in-lieu flood-protection fee in an amount established by resolution of the City Council. In addition, prior to the issuance of building permits, the applicant will demonstrate to the satisfaction of the Floodplain Administrator that 1) prior to occupancy, all structures on the project site will have 200-year flood protection, and 2) any improvements constructed or measures implemented by the applicant to ensure 200-year flood protection will not significantly increase the risk of flooding on adjacent properties. The applicant will demonstrate compliance with the guidelines of the Floodway Management Plan. The intended purpose of the plan is to implement the goals and planning vision of the Sacramento River Flood Control Project. According to the plan, the riverbank adjacent to the project site and Triangle planning area consists of high ground. The Plan provides the following recommendations and guidelines for all development located on high ground. Structures shall be set back a minimum of 35 feet from the point at which the projected 3:1 slope intersects the elevation of high ground, as described under “Guidelines for Hydraulic Capacity Design Parameters.” Within the setback, provide an unobstructed levee road width of 20 feet or more between structures in all locations. Multiple-use roadway geometry shall accommodate passage of emergency vehicles and heavy construction equipment on an all-weather surface. Perpendicular access at regular intervals to be provided as described in “Guidelines for Good Access to Levee Roads.” Limit structures within the setback to minor facilities (e.g., bike Implementation: Project applicant and contractor(s) Timing:Prior to issuance of building permit Attachment 7
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AECOM Mobility Element and Bridge District Specific Plan Update Mitigation Monitoring and Reporting Program MMRP-36 City of West Sacramento Impact Mitigation Measure Implementation Responsibility/ Timing Compliance Verification Date Completed trails, maintenance roads, pedestrian amenities, restrooms, sanitation facilities, utility trenches) required for public access, transportation, utilities and drainage, and flood safety that are controlled and operated by public agencies. Seepage potential with the assumed water surface at the urban design profile must meet current USACE criteria for levees, as determined by a geotechnical analysis. Foundations of structures shall be designed to prevent settlement or stability problems of the high ground due to seepage, and be stable where buildings may potentially be subjected to seepage effects. Foundations of structures shall be constructed using
methods that prevent damage to water-side slopes or otherwise adversely affect management and maintenance of the flood control system. Foundations of structures shall be sited and designed to allow excavation within the 35-foot setback area if necessary for flood control system maintenance (i.e., if the setback area were excavated, the structural integrity of the foundation, and therefore the building, would not be jeopardized). 1993 Impact 4.17-3 1993 Mitigation Measure 4.17-3 (a): Conform with all Applicable Permits and Have a Bank Stability Study Prior to Construction on or Near Any Flood Control Structures Before construction begins, the contractor will apply for a general construction NPDES permit. Other permits for which the Plan contractor must apply are listed in Table 4D-2:
Table 4D-2. Required Permit Applications Agency Permit Requirement U.S. Army Corps of Engineers CWA Section 404 permit, possibly Nationwide Permit 33 (Temporary Construction Access and Dewatering) California Department of Fish and Game
Streambed Alteration Agreement under California Fish and Game Code Section 1602 Central Valley Regional Water Quality 404 Control Board CWA Section 401 water quality certification on the CWA Section permit CWA Section 402 National Pollutant Discharge Elimination System permit Implementation: Project applicant and contractor(s) Timing:Obtain permits and complete stabilization study, as needed, prior to issuance of grading permit Attachment 7
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Mobility Element and Bridge District Specific Plan Update AECOM City of West Sacramento MMRP-37 Mitigation Monitoring and Reporting Program Impact Mitigation Measure Implementation Responsibility/ Timing Compliance Verification Date Completed State Water Resource Control Board
General construction activity stormwater discharge permit, notice of intent for grading activities exceeding 1 acre or more City of West Sacramento *Flooding and Drainage Design Standards Compliance with the City’s Storm Water Management Plan
State Central Valley Flood Protection Board (CVFPB)
*Any activity that will impact the existing levee.
Sacramento Area Flood Control Agency (SAFCA)
*Compliance with the Sacramento River Corridor Floodway Management Plan (FMP) National Marine Fisheries Service (NMFS)
*Will require consultation for the evaluation of impacts to fisheries and/or habitat United States Fish and Wild Service (USFWS)-Section 7
*Formal Consultation for Endangered Species within the Sacramento River in connection with Section 404 Permit.
State Lands Commission *State Lands Commission Lease may be required for discharge structure placed on bank of Sacramento River *Additional applicable permit requirements for stormwater outfall City of West Sacramento Flooding and Drainage Design Standards A comprehensive bank stability study shall be prepared by a registered civil engineer to determine the stability of the stretch of the Sacramento River, or other water body in Plan Area, affected by the proposed structure (paths, roads, piers, amphitheater, or any other structure), prior to the issuance of the NPDES permit. Recommendations of the study shall be implemented as part of the construction to ensure that the bank stability will provide adequate flood control. The study shall be prepared in coordination with the Corps, the state lands commission, the reclamation board, and the Sacramento Area Flood Control Agency, to ensure that no regional flood control projects are interfered with (City of West Sacramento 1993) 1993 Impact 4.17-3 1993 Mitigation Measure 4.17-3 (b): [Revised] If construction is to occur on the water side of the riverbank, the City or its developer shall contact the CVFPB to obtain a permit prior to the finalization of the Specific Plan. The developer shall implement all general and special conditions set forward in the permit related to project constructions and implementation. Before Construction begins the developer would need to apply for a general construction NPDES Permit. In addition to the general construction NPDES permit, that developer would need to apply for encroachment permit from the CVFPB for any construction that involves cutting into the levee. The general construction NPDES permit is not related to the encroachment permit that is issued from the CVFPB or the bank Implementation: Project applicant and contractor(s) Timing:
Obtain permit prior to issuance of grading permit and implement all permit conditions during site preparation and construction activities, as needed Attachment 7
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AECOM Mobility Element and Bridge District Specific Plan Update Mitigation Monitoring and Reporting Program MMRP-38 City of West Sacramento Impact Mitigation Measure Implementation Responsibility/ Timing Compliance Verification Date Completed stability study. The City or its developer shall implement all general and special conditions set forward in the permit related to project construction and implementation. 1993 Impact 4.17-3 2009 Mitigation Measure 4.17-3 (c): Use Sheet Pile Coffer Dam or other related BMP during the construction within the waterways. The City or its developer will control the release of sediments and other construction related by-products from entering the Sacramento River during construction on the river side of the levee. By installing a sheet-pile cofferdam or another equal method that will control turbidity to the specifications listed below, would make this impact less than significant. This will ensure that construction activities result in minimal disturbances in the area. The City or its developer will monitor turbidity and suspended solids during the installation and removal of the cofferdams, and periods of dewatering during any in water construction. Monitoring will occur on an hourly basis during all in water work, and on a weekly basis during work that is performed on the river side of the levee. Results shall comply with Basin Plan standards for turbidity. Monitoring shall take place 100-feet upstream of the outfall, and 200 feet downstream of the project.
Implementation: Project applicant and contractor(s) Timing:During all phases of construction, as needed 1993 Impact 4.17-4 1993 Mitigation Measure 4.17-4 (a): [Revised] Comply with the comprehensive stormwater management program has been developed for the City of West Sacramento which includes BMPs to effectively improve the water quality prior to it entering the Sacramento River The City of West Sacramento developed a Stormwater Management Program to address the stormwater quality within the urbanized area of the city. The BMPs listed within this program are designed to reduce or eliminate stormwater pollutants before being discharges into a water of the United States. The Plan area will be subject to complying with these measures to ensure that the stormwater runoff does not impact the receiving waters. These measures include, but are not limited to, the following BMPs:
Dry or wet detention basin to capture and treat runoff water. Fertilizer placement is synchronized with irrigation of landscaped areas to minimize the discharge of fertilizer residue in the storm drain system. Oil and grease separators for all drain inlets to the stormwater Implementation: Project applicant and contractor(s) Timing:During all construction phases Attachment 7
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Mobility Element and Bridge District Specific Plan Update AECOM City of West Sacramento MMRP-39 Mitigation Monitoring and Reporting Program Impact Mitigation Measure Implementation Responsibility/ Timing Compliance Verification Date Completed system.
Irrigation and sprinkler limitations on water use for conservation purposes.
1993 Impact 4.17-4 1993 Mitigation Measure 4.17-4 (b): [Revised] Comply with the NPDES General Construction Permit from the Central Valley Regional Water Quality Control Board and implement erosion and sediment control measure as required. City engineers or their developers with be responsible for construction activities within the Triangle Specific Plan Area will obtain an NPDES General Construction Permit as required when construction projects within the Plan Area disturb more than one acre of land. If the groundwater elevation is high enough and a large amount of dewatering would need to occur that is not covered in the General Construction Permit, an NPDES Low Threat Discharge and Dewatering Permit will be required. As part of the NPDES Permit, general developers or project engineers will develop and implement an SWPPP for the NPDES permit. The SWPPP shall identify at a minimum:
Activities that may cause pollutant discharge (including sediment).
Erosion and sediment control measures to be implemented (such as soil stabilization, mulching, silt fencing, or temporary desilting/ retention basins), good housekeeping practices (such as road sweeping and dust control), and diversion measures (such as berms) to prevent clear runoff from contacting disturbed areas. Construction BMPs consistent with the requirements of the NPDES permit to reduce the potential for contaminated runoff, such as lining ground-disturbing activities during the winter rainfall period, minimizing exposure to disturbed area and soil stockpiles to rainfall, and minimizing construction work near or within drainage areas. Hazardous material spill prevention and response measure requirements, including lists of materials proposed for use, handling and storage practices, identification of spill response equipment, spill contaminant and clean-up procedures, and identified regulatory notification protocols and contact phone numbers to be followed in the event of a spill. All general contractors will implement measures for
construction dewatering activities to ensure the applicable water quality standards and permit limits are maintained. All Implementation: Project applicant and contractor(s) Timing:Obtain permit prior to issuance of grading and implement permit conditions during all construction phases, as needed Attachment 7
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AECOM Mobility Element and Bridge District Specific Plan Update Mitigation Monitoring and Reporting Program MMRP-40 City of West Sacramento Impact Mitigation Measure Implementation Responsibility/ Timing Compliance Verification Date Completed applicable Notices of Intent (NOIs) and SWPPPs will be prepared before construction is initiated, and implementation will be ongoing throughout the life of the construction phases of Plan implementation. All SWPPPs and plans and specifications for construction of water quality BMPs will be submitted to the City for approval prior to commencing construction activities. The City will inspect for compliance of the SWPPP and NPDES permit throughout all construction activities. 1993 Impact 4.13-1 1993 Mitigation Measure 4-13.1: [Revised] The City’s Community Development Director will review and approve verification that the following measures have been implemented before issuance of building permits:
The City will determine the appropriate level of fire protection service for proposed developments, including service standards for comprehensive fire service as appropriate for fire prevention, suppression, inspections, and emergency medical and hazardous materials response, to which developers shall adhere. The Fire Department will review all plans and designs for consistency with Fire Department standards before their approval. All structures will be constructed according to fire safety and structural stability standards contained in the latest adopted Uniform Fire Code and Uniform Building Code and any related high-rise regulations (General Plan Policy C-4). Emergency access will be an integral part of the design of all public facilities (General Plan Policy I-6). For all commercial buildings, the Fire Department will review all building permit applications for consistency with such standards before their approval. Developers, the City, and the Fire Department will complete a fire protection services funding agreement. The funding agreement will identify the equipment needed to provide fire protection services to proposed developments. The full cost of the equipment, and the developers’ fair share of this cost, will be determined. Methods to fully fund the acquisition of equipment will be identified, including fees and other mechanisms. The fire protection services funding agreement will act as a mechanism to ensure that developers pay an appropriate portion of needed Implementation: The City of West Sacramento and project applicant and contractor(s) Timing:Implement prior to issuance of occupancy permit Attachment 7
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Mobility Element and Bridge District Specific Plan Update AECOM City of West Sacramento MMRP-41 Mitigation Monitoring and Reporting Program Impact Mitigation Measure Implementation Responsibility/ Timing Compliance Verification Date Completed funding, that the City of West Sacramento Fire Department will provide fire protection equipment to serve proposed development, and that the City will ensure the measures in the plan are implemented as scheduled before occupation of project facilities. Fair-share payments identified through the funding agreement will be paid by developers prior to approval of each final map for specific projects within the project site. Funding for additional Fire Department personnel will not be the responsibility of developers. Sufficient funding for ongoing operations, including the cost of additional Fire Department personnel associated with proposed developments, will be available from property and sales taxes and from pass-through payments from the Redevelopment Agency to the general fund. Developers will work with the City of West Sacramento Fire Department to ensure adequate access to and throughout proposed developments. Criteria for the design review process will include safe pedestrian access, lighting, and emergency service vehicle access. The City will not authorize the occupancy of any structures until developers have confirmed the provision of fire flows as required by the City of West Sacramento Fire Department and the California Fire Code. Nonresidential fire flow requirements will conform to those contained in the 2001 California Fire Code. 1993 Impact 4.12-1 1993 Mitigation Measure 4-12.1: [Revised] The City’s Community Development Director will review and approve verification that the following measures have been implemented before issuance of planning entitlements, design review approvals, and/or issuance of building permits:
The City will determine the appropriate level for police protection services, including the required number of officers, support staff members, and associated equipment and vehicles, to provide service to proposed developments. Developers, the City, and the Police Department will complete a police protection services funding agreement. The funding agreement will identify the equipment needed to provide police protection services to proposed development. The full cost of the equipment, and the developer’s fair share of this cost, will be determined. Methods to fully fund the acquisition of equipment Implementation: The City of West Sacramento and project applicant and contractor(s) Timing:Implement prior to issuance of occupancy permit Attachment 7
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AECOM Mobility Element and Bridge District Specific Plan Update Mitigation Monitoring and Reporting Program MMRP-42 City of West Sacramento Impact Mitigation Measure Implementation Responsibility/ Timing Compliance Verification Date Completed will be identified, including fees and other mechanisms. The police protection services funding agreement will act as a mechanism to ensure that developers pay an appropriate portion of needed funding, that the City of West Sacramento Police Department will provide police protection equipment to serve proposed developments, and that the City will ensure the measures in the plan are implemented as scheduled before occupation of any proposed facilities. Fair share payments identified through the funding agreement will be paid by developers prior to approval of each final map for specific projects within the project site. Funding for additional Police Department personnel will not be the responsibility of developers. Sufficient funding for ongoing operations, including the cost of additional Police Department personnel associated with proposed developments, will be available from property and sales taxes and from pass-through payments from the Redevelopment Agency to the general fund. Developers will coordinate with the City of West Sacramento Police Department during the planning stage to ensure the use of design features, such as alarms and lighting, to reduce police service demands. Developers will provide private security service and
security personnel for residential and commercial development construction sites. Developers will work with the City of West Sacramento Police Department to ensure adequate access for security purposes to and throughout proposed developments. Criteria for the design review process shall include safe pedestrian access, lighting, and emergency service vehicle access. 1993 Impact 4.12-2 1993 Mitigation Measures 4.12-2: Implement mitigation measures
4.12-1, above
Implementation: The City of West Sacramento and project applicant and contractor(s) Timing:
Implement prior to issuance of occupancy permit
1993 Impacts 4.11-1 and 4.11.2: [Revised]
1993 Mitigation Measure 4-11.1: Development within the Plan Area shall contribute to the construction of new school facilities Implementation: Project applicant
Attachment 7
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Mobility Element and Bridge District Specific Plan Update AECOM City of West Sacramento MMRP-43 Mitigation Monitoring and Reporting Program Impact Mitigation Measure Implementation Responsibility/ Timing Compliance Verification Date Completed within the Washington Unified School District in accordance with established impact fee schedules for both residential and commercial space.
Timing:Implement prior to issuance of occupancy permit
1993 Impact 4.2-1 1993 Mitigation Measure 4-2.1(a): [Revised] The Specific Plan shall include a requirement that all new development comply fully with the Park Impact Fee Program and the Triangle Park Development Program in effect at the time of the implementation of the mitigation measure. Compliance may be achieved through land dedication, improvement dedication, the payment of in-lieu fees, or the performance of any combination of these requirements determined acceptable by the City.
Implementation: The City of West Sacramento and project applicant and contractor(s) Timing:
Confirm compliance prior issuance of building permit
1993 Impact 4.2-4 1993 Mitigation Measure 4-2.4: [Revised] Implement Mitigation Measure 4-2.1(a), above
1993 Impact 4.14-1 1993 Mitigation Measure 4-14.1: [Revised] Prior to Plan approval, the City shall require the developer to incorporate appropriate water demand management measures found within Chapter V of the 2005 Master Water Plan. These measures include participation in system water audits/repairs; high-efficiency washing machine rebate programs; public and school information programs; conservation programs for commercial, industrial, and institutional accounts; water waste prohibitions; and residential ultra-low flush toilet replacement programs.
Implementation: The City of West Sacramento and project applicant and contractor(s) Timing:
Demonstrate compliance prior to issuance of building permit 1993 Impact 4.14-2 1993 Mitigation Measure 4.14-2(a): Development within the Plan Area shall provide its fair share to fund off-site improvements necessary to ensure the provision of adequate fire flow to buildings in the Plan Area. Adequacy of fire flow shall be determined by the West Sacramento Fire Department on an ongoing basis. The water facilities shall be designed in accordance with the standard specification of the City of West Sacramento. All water facilities shall be subject to the review and approval of the City’s Public Works Department.
Implementation: The City of West Sacramento and project applicant and contractor(s) Timing:
Contribute fair-share funding prior to issuance of building permit and demonstrate fire flow as needed 1993 Impact 4.14-3 Mitigation Measure 4-14-3(b): [Revised] Implement Mitigation Measures 4.14-1 (updated) and 4.14-2(a), above
1993 Impact 4.14-3 1993 Mitigation Measure 4-14-3(c): New structures in the City of West Sacramento shall be equipped with water- efficient plumbing fixtures in full accordance with the following Implementation: Project applicant and contractor(s) Timing:
Attachment 7
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AECOM Mobility Element and Bridge District Specific Plan Update Mitigation Monitoring and Reporting Program MMRP-44 City of West Sacramento Impact Mitigation Measure Implementation Responsibility/ Timing Compliance Verification Date Completed regulations:
(1) California Health and Safety Code Section 17921.3 (low-flush toilets and urinals).
(2) Title 20, California Administrative Code Section 1604(f) (maximum flow rates of showerheads, lavatory faucets and sink faucets). (3) Title 20, California Administrative Code Section 1606(b) (appliance efficiency standards.
(4) Title 24, California Administrative Code Section 2-5307((b) (compliance with flow rate standards).
(5) Title 254, California Administrative Code Sections 2-5352(i) and (j) (pipe insulation standards to reduce waste of water from hot-water pipes). (6) Health and Safety Code Section 4047 (installation of water softening appliance regulations).
(7) Government Code Section 7800 (self-closing faucets in all public facilities).
Prior to building permit
1993 Impact 4.14-3 1993 Mitigation Measure 4-14-3(d): The City of West Sacramento shall implement the following water conservation measures as applicable, in new structures:
(1) Drinking fountains shall be equipped with self-closing valves. (2) Conservation reminders shall be posted in appropriate locations (such as restrooms, locker rooms, etc.).
(3) Thermostatically controlled mixing valve(s) shall be installed in showers.
(4) Water conserving washers shall be used in any laundry operations. (5) Water-conserving models of dishwashers and spray emitters fitted for reduced flow shall be utilized in any kitchen operations. (6) Ultra-low-flush (1-1/2 gallon per flush) toilets shall be installed.
Implementation: Project applicant and contractor(s) Timing:Prior to building permit 1993 Impact 14.15-1: [Revised]
1993 Mitigation Measure 4.15-1(a): [Revised] The project proponent for each project under the Plan shall contribute financial support equal to the project’s “fair share,” through the wastewater fee program in effect at the time of the Implementation: Project applicant and contractor(s) Timing:
Attachment 7
1478
Mobility Element and Bridge District Specific Plan Update AECOM City of West Sacramento MMRP-45 Mitigation Monitoring and Reporting Program Impact Mitigation Measure Implementation Responsibility/ Timing Compliance Verification Date Completed implementation of the mitigation measure, to provide for necessary wastewater infrastructure to service the Plan Area. These facilities may be financed through the use of existing fees and/or some other mechanism such as participation in a community financing district or entering into a development agreement/owner participation agreement.
Prior to building permit
1993 Impact 14.15-1: [Revised]
1993 Mitigation Measure 4.15-1(b): Mitigation Measure 4.15-1(b): The wastewater transportation system in the Plan Area shall be designed to minimize infiltration and inflow. The collection system will be in accordance with design requirements given in the standard specification for the City of West Sacramento.
Implementation: Project applicant and contractor(s) Timing:
Prior to building permit
1993 Impact 4.15-2 1993 Mitigation Measures 4.15-1(a) [Revised] and 4.15-1(b), listed above.
1993 Impact 4.15-3 1993 Mitigation Measures 4.15-1(a) [Revised] and 4.15-1(b), listed above.
1993 Impact 4.7-1 1993 Mitigation Measure 4.7-1(a): Limit Times of Construction To minimize the noise impacts on nearby residents during noisesensitive periods, construction within 1,600 feet of existing residences shall be limited to between the hours of 7 a.m. and 7 p.m. seven days a week. Work may occur outside the designated hours only by special permit from the City stating the compelling reasons for constructing during these hours.
Implementation: Project applicant and contractor(s) Timing:
Throughout all noise-generating construction phases within 1,600 feet of existing, occupied residences 1993 Impact 4.7-1 1993 Mitigation Measure 4.7-1(b): Minimize Noise from Construction Equipment. Construction equipment shall be properly outfitted and maintained with noise-reduction devices to minimize construction- generated noise. Whenever possible, noise-generating construction equipment shall be shielded from nearby residences by noise-attenuating buffers such as structures or trucks. Alternatively, the equipment could be placed into a pit.
Implementation: Project applicant and contractor(s) Timing:
Throughout all noise-generating construction phases
1993 Impact 4.7-1 1993 Mitigation Measure 4.7-1(c): Locate Stationary Noise Sources away from Noise-Sensitive Land Uses. Contractors shall locate stationary noise sources away from noise-sensitive land uses.
Implementation: Project applicant and contractor(s) Timing:
Throughout all noise-generating construction phases
Attachment 7
1479
AECOM Mobility Element and Bridge District Specific Plan Update Mitigation Monitoring and Reporting Program MMRP-46 City of West Sacramento Impact Mitigation Measure Implementation Responsibility/ Timing Compliance Verification Date Completed 1993 Impact 4.7-1 1993 Mitigation Measure 4.7-1(d): [New] Employ Measures to Reduce Impact Pile Driving Noise The contractor shall employ measures to reduce pile driving noise where feasible. Measures to reduce noise include but are not limited to:
Use drilled piles or pre-drilled pile holes where geological conditions permit their use.
Employ acoustical blankets around noise generating elements of the
pile driver
Implementation: Project applicant and contractor(s) Timing:Throughout pile driving activities, as needed 1993 Impact 4.7-1 Mitigation Measure NOI-4(a): Avoid impact pile driving where possible Avoid impact pile driving where possible. Drilled piles or slab mats cause lower vibration levels and should be used where geological conditions permit their use.
Implementation: Project applicant and contractor(s) Timing:
Throughout pile driving activities, as needed
1993 Impact 4.7-1 Mitigation Measure NOI-4(b): Prepare and implement construction vibration monitoring plan where necessary If impact pile driving is proposed within 50 feet of adjacent structures or 100 feet of unreinforced older buildings, a construction vibrationmonitoring plan shall be implemented to document conditions prior to, during, and after vibration-generating construction activities. All plan tasks shall be undertaken under the direction of a professional structural engineer licensed in the State of California and be in accordance with industry-accepted standard methods.
Implementation: Project applicant and contractor(s) Timing:
Approval of plan prior to issuance of grading permit, as needed, implement during and after vibration-generating construction activities 1993 Impact 4.7-2 1993 Mitigation Measure 4.7-2: [Revised] Utilize noise attenuation materials and design to result in interior noise levels that comply with applicable City interior noise standards New noise-sensitive development within the Triangle Area shall be required to include adequate construction noise attenuation materials and design techniques to reduce interior noise levels comply with City noise standards (Tables 4G-5 and 4G-6).
Implementation: Project applicant and contractor(s) Timing:
Demonstrate compliance prior to issuance of building permit, as needed 1993 Impact 4.7-3: [Revised]
Mitigation Measure 4.7-3: [New] Design and implement acoustical treatments so that noise levels in outdoor use areas do not exceed 70 LDN
The project applicant or developer of new noise-sensitive land uses within the Triangle Specific Plan Area planned in areas that are predicted to exceed 70 LDN shall
be required to retain a qualified
Implementation: Project applicant and contractor(s) Timing:Demonstrate compliance prior to issuance of building permit, as needed Attachment 7
1480
Mobility Element and Bridge District Specific Plan Update AECOM City of West Sacramento MMRP-47 Mitigation Monitoring and Reporting Program Impact Mitigation Measure Implementation Responsibility/ Timing Compliance Verification Date Completed acoustical professional to design treatments such that exterior noise levels in outdoor use areas do not exceed 70 LDN. Project-specific treatments could include, but may not necessarily be limited to:
Utilizing site planning to minimize noise in noise-sensitive areas by locating outdoor activity areas in locations that are setback or acoustically shielded from noise sources. Utilizing noise barriers or berms to acoustically shield noisesensitive outdoor activity areas where site planning methods are not sufficient to reduce noise in noise-sensitive exterior use areas to 70 LDN or less. 1993 Impact 4.7-4 1993 Mitigation Measure 4.7-4(a): Require UPRR noise analysis The City of West Sacramento shall require a detailed noise analysis if the Union Pacific Railroad spur line is used. The analysis will determine if any land uses are significantly affected by rail and train noise and require specific mitigation measures.
Implementation: The City of West Sacramento Timing:
Prior to use of the railroad spur
1993 Impact 4.7-4 1993 Mitigation Measure 4.7-4(b): Develop specific mitigation based on UPRR noise analysis Based on the results of the noise analysis required in Mitigation Measure 4.7 4(a), appropriate project-specific mitigations shall be employed to reduce noise impacts on residences to comply with the City land use compatibility for residences in the Triangle Specific Plan Area (70 dBA LDN). Project-specific mitigation could include, but may not necessarily be limited to, measures such as the use of sound-rated windows and doors in residential construction, and the appropriate placement of noise barriers such as sound walls or landscaped earthen berms.
Implementation: Project applicant and contractor(s) Timing:Demonstrate compliance prior to issuance of building permit, as needed Impact NOI-2 Mitigation Measure NOI-2: Retain acoustical consultant to define noise mitigation for new noise-generating land uses In areas where new noise-generating uses are proposed adjacent to or integrated with noise-sensitive uses, the project applicant shall retain a qualified acoustical consultant to design treatments such that exterior noise levels in outdoor use areas does not exceed 70 LDN. The identified mitigation shall be included in the design of the specific project. Measures that can be implemented to achieve this include but are not limited to:
Utilizing site planning to minimize noise in noise-sensitive areas by locating noise-generating operations in areas that are Implementation: Project applicant and contractor(s) Timing:Demonstrate compliance prior to issuance of grading permit, as needed Attachment 7
1481
AECOM Mobility Element and Bridge District Specific Plan Update Mitigation Monitoring and Reporting Program MMRP-48 City of West Sacramento Impact Mitigation Measure Implementation Responsibility/ Timing Compliance Verification Date Completed set back or acoustically shielded from noise-sensitive uses. Incorporating noise controls on mechanical equipment such as enclosure, barriers, and duct silencers.
Limiting the hours of noise-generating activities, such as maintenance, loading, unloading, and drive-through operations, to 7 a.m. to 7 p.m., where potential noise conflicts exist.
Impact NOI-4 Mitigation Measure NOI-4 (a): Avoid impact pile driving where possible Avoid impact pile driving where possible. Drilled piles or slab mats cause lower vibration levels and should be used where geological conditions permit their use.
Implementation: Project applicant and contractor(s) Timing:
Demonstrate compliance prior to issuance of grading permit, as needed Impact NOI-4 Mitigation Measure NOI-4 (b): Prepare and implement construction vibration monitoring plan where necessary. If impact pile driving is proposed within 50 feet of adjacent structures or 100 feet of unreinforced older buildings, a construction vibrationmonitoring plan shall be implemented to document conditions prior to, during, and after vibration- generating construction activities. All plan tasks shall be undertaken under the direction of a professional structural engineer licensed in the State of California and be in accordance with industry-accepted standard methods. Measures could include but are not limited to:
Performance of a photo survey, elevation survey, and crack monitoring survey for each impacted structure. Surveys shall be performed prior to any construction activity, in regular interval during construction and after project completion and shall include internal and external crack monitoring in structures, settlement, and distress and shall document the condition of foundations, walls and other structural elements in the interior and exterior of said structures. Schedule pile driving so that piles furthest from adjacent structures are driven first, and only after vibration levels are found to be within the limits is pile driving be allowed at closer distances. At a minimum, vibration monitoring should be conducted during pavement demolition, excavation, and pile driving activities. Monitoring results may indicate the need for more or less intensive measurements. If vibration levels approach limits, suspend construction and Implementation: Project applicant and contractor(s) Timing:Demonstrate compliance prior to issuance of grading permit, as needed Attachment 7
1482
Mobility Element and Bridge District Specific Plan Update AECOM City of West Sacramento MMRP-49 Mitigation Monitoring and Reporting Program Impact Mitigation Measure Implementation Responsibility/ Timing Compliance Verification Date Completed implement contingencies to either lower vibration levels or secure the affected structures. Designate a person responsible for registering and investigating claims of excessive vibration. The contact information of such person shall be clearly posted on the construction site. Conduct post-construction survey on structures where either monitoring has indicated high levels or complaints of damage has been made. Make appropriate repairs or compensation where damage has occurred as a result of construction activities. The results of all vibration monitoring shall be summarized and submitted in a report shortly after substantial completion of each phase identified in the project schedule. The report will include a description of measurement methods, equipment used, calibration certificates, and graphics as required clearly to identify vibrationmonitoring locations. An explanation of all events that exceeded vibration limits will be included together with proper documentation supporting any such claims. 1993 Impact 4.5-3 1993 Mitigation measures 4.5-3(a): The City shall continue to study and implement a relocation plan for railroad operations currently within the Plan Area to an alignment outside the Plan Area.
Implementation: The City of West Sacramento Timing:
As funding is available
1993 Impact 4.5-8 1993 Mitigation Measure 4.5-8(a): [Revised] The Plan shall encourage greater use of alternative modes to automobiles through establishment of a transportation systems management program [superseded by Mobility Element Mobility Implementation Program 14] in the Plan Area 1993 Mitigation Measure 4.5-8(b): [Revised] The City shall coordinate with transit agencies to provide scheduled transit across the Sacramento River Development within the Plan Area will contribute a fair share of the capital and operating costs of these services to be provided when employment in the Plan Area exceeds 2,000 employees. In the interim, the Plan will provide shuttle transit service between the Plan Area and major destinations in Sacramento, to be implemented when employment within the Plan Area exceeds 500 employees.
Implementation: Project applicant and contractor(s) Timing:Prior to issuance of occupancy permit, as needed 1993 Impact 4.5-9 1993 Mitigation Measure 4.5-9(a): [Revised] The Plan shall encourage greater use of alternative modes to automobiles through Implementation: The City of West Sacramento
Attachment 7
1483
AECOM Mobility Element and Bridge District Specific Plan Update Mitigation Monitoring and Reporting Program MMRP-50 City of West Sacramento Impact Mitigation Measure Implementation Responsibility/ Timing Compliance Verification Date Completed establishment of a Transportation Systems Management (TSM) program [superseded by Mobility Element Mobility Implementation Program 14] in the Plan Area. In addition, the City will coordinate with transit agencies to provide enhanced transit service between the Plan Area and major destinations.
Timing:As funding is available
1993 Impact 4.5-9 1993 Mitigation Measure 4.5-9(b): [Revised] The City will coordinate with local and regional transit agencies to provide improved transit across the Sacramento River. Development within the Plan Area will contribute a fair share of the capital and operating costs of these services. In the interim, the Plan will provide shuttle transit service between the Plan Area and major destinations in Sacramento, to be implemented when employment within the Plan Area exceeds 500 employees.
Implementation: The City of West Sacramento Timing:
As funding is available
1993 Impact 4.5-29 1993 Mitigation Measure 4.5-29(a): As development occurs in the Plan area, the City will coordinate with YOLOBUS to extend local bus service and will also coordinate with Regional Transit to extend selected bus lines serving downtown Sacramento to serve streets within the Plan Area.
Implementation: The City of West Sacramento Timing:
As funding is available
1993 Impact 4.5-29 1993 Mitigation Measure 4.5-29(b): The City will continue to coordinate with Regional Transit to extend light rail transit service to serve West Sacramento.
Implementation: The City of West Sacramento Timing:
As funding is available
1993 Impact 4.5-29 1993 Mitigation Measure 4.5-29(c): [Revised] Development in the Plan Area will contribute a fair share to the capital and operating costs of transit service extensions.
Implementation: Project applicant and contractor(s) Timing:
Prior to issuance of occupancy permit, as needed
1993 Impact 4.5-29 1993 Mitigation Measure 4.5-29(d): Development in the Plan Area will provide shuttle service between the Plan Area and major destinations in downtown Sacramento, until transit service by public transit agencies can be implemented at sufficient levels to meet service standards, as defined by the transit agencies.
Implementation: Project applicant and contractor(s) Timing:
Prior to issuance of occupancy permit, as needed
Impact TRA-8 Mitigation Measure TRA-8: Coordinate with Project proponent during environmental review to ensure potential hazards are Implementation: Project applicant and contractor(s)
Attachment 7
1484
Mobility Element and Bridge District Specific Plan Update AECOM City of West Sacramento MMRP-51 Mitigation Monitoring and Reporting Program Impact Mitigation Measure Implementation Responsibility/ Timing Compliance Verification Date Completed identified To ensure that potential increases in hazards resulting from individual projects are minimized, the City will coordinate with the project proponent during the environmental review phase to identify potential hazards before the project is implemented. Modifications to the project design or temporary measures for construction should be proposed as necessary to minimize these hazards.
Timing:Prior to issuance of grading permit
1993 Impact 4.5-31 1993 Mitigation Measure 4.5-31: Design and implementation of street improvements in the Plan Area will include adequate provisions for pedestrians and bicycles, including signalized crosswalks at major intersections, sidewalks, and bicycle lanes.
Implementation: Project applicant and contractor(s) Timing:
Prior to approval of improvement plans
Impact TRA-12 Mitigation Measure TRA-12: Coordinate with Sacramento Area Council of Governments during Project-level environmental review As projects in the vicinity of these facilities are proposed and reviewed, the City will coordinate with SACOG and the project proponent to ensure that the project design accounts for the requirements of the respective SACOG-proposed bicycle and pedestrian facilities and that operation of the project does not interfere with use of those facilities.
Implementation: The City of West Sacramento Timing:
During buildout of Specific Plan
Attachment 7
1485
AECOM Mobility Element and Bridge District Specific Plan Update Mitigation Monitoring and Reporting Program A-52 City of West Sacramento This page intentionally left blank
Attachment 7
1486
RESOLUTION 23-4PC
A RESOLUTION OF THE PLANNING COMMISSION
OF THE CITY OF WEST SACRAMENTO
RECOMMENDING APPROVAL BY THE CITY COUNCIL OF AMENDMENTS TO THE
GENERAL PLAN MOBILITY ELEMENT AND THE BRIDGE DISTRICT SPECIFIC PLAN
WHEREAS, the City of West Sacramento desires to the amend the General Plan Mobility Element to incorporate circulation geometries and roadway classifications within the Pioneer Bluff and Stone Lock Reuse Master Plan areas, the Broadway Bridge project, I Street Bridge replacement project, Washington Realized Sustainable Community Strategy, and existing plans for the Riverfront Districts into the General Plan Circulation Diagram and update policies and implementation programs to better reflect the City’s goals and updates to state law; and
WHEREAS, the City of West Sacramento desires to the amend the Bridge District Specific Plan to be consistent with the amended General Plan Circulation Diagram; and WHEREAS, on November 2nd the West Sacramento Planning Commission conducted a public hearing on the proposed amendments to the General Plan Mobility Element and related amendments Bridge District Specific Plan and has duly considered all information presented; and
WHEREAS, the Planning Commission is responsible for reviewing updates to the General Plan and forwarding a recommendation to the City Council on the adoption with modifications of the General Plan; and
WHEREAS, the Planning Commission has duly considered all information before them; and
WHEREAS, the Planning Commission has found that the proposed amendments are consistent with the goals, policies, and implementation programs of the City of West Sacramento General Plan; and
WHEREAS, the Planning Commission has found the prepared Supplemental Environmental Impact Report (SCH#2022070293) to be adequate and prepared in accordance with the California Environmental Quality ACT (CEQA); and WHEREAS, the Planning Commission has found that the proposed amendments further the public health, safety and general welfare of the City, and NOW, THEREFORE, BE IT RESOLVED by the Planning Commission recommends that the City Council take the following actions:
1. The Planning Commission recommends that the City Council adopt the proposed amendments to the City’s General Plan Mobility Element and Bridge District Specific Plan, certify the Supplemental EIR and adopt the Findings of Fact, Statement of Overriding Considerations and Mitigation Monitoring and Reporting Program.
PASSED AND ADOPTED by the Planning Commission of the City of West Sacramento this 2
nd day of November 2023, by the following vote:
AYES: Andersen, Wong, Olivarez, Delgado, Sablan
NOES: None
ABSTAIN: None
ABSENT: Linker, Squires, Jackson
Teresita Sablan, Planning Commission
Chairperson
DocuSign Envelope ID: 455AFA64-9301-4C3F-B1EE-EABA47319C03 Attachment 8
1487
ATTEST:
David W. Tilley, Secretary
DocuSign Envelope ID: 455AFA64-9301-4C3F-B1EE-EABA47319C03 Attachment 8
1488
Attachment 9
ORDINANCE 24-2
AN ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF WEST SACRAMENTO MAKING AMENDMENTS TO PLANNED DEVELOPMENT OVERLAY 41 (BRIDGE DISTRICT SPECIFIC PLAN)
WHEREAS, the City of West Sacramento amended the General Plan Mobility Element to incorporate circulation geometries and roadway classifications within the Pioneer Bluff and Stone Lock Reuse Master Plan areas, the Broadway Bridge project, I Street Bridge replacement project, Washington Realized Sustainable Community Strategy, and existing plans for the Riverfront Districts into the General Plan Circulation Diagram and updated policies and implementation programs to better reflect the City’s goals and updates to state law; and
WHEREAS, the City of West Sacramento desires to the amend the Bridge District Specific Plan to be consistent with the amended General Plan Circulation Diagram; and WHEREAS, the West Sacramento City Council has conducted a public hearing on the proposed amendments to Planned Development Overlay 41 (Bridge District Specific Plan) and has duly considered all information presented; and WHEREAS, the Planning Commission of the City of West Sacramento has recommended approval of the proposed amendments via Resolution 23-4PC on November 2nd, 2023; and
WHEREAS, the City Council has found that the proposed amendments are consistent with the goals, policies, and implementation programs of the City of West Sacramento General Plan; and
WHEREAS, the City Council has found the prepared Supplemental Environmental Impact Report (SCH#2022070293) to be adequate and prepared in accordance with the California Environmental Quality ACT (CEQA); and
WHEREAS, the Final SEIR was included in the agenda report and presented to the City Council and the City Council considered the information contained in the Final EIR prior to approving the project; and
WHEREAS, the City Council makes all of the findings for each significant impact identified in the SEIR and identified in the Findings of Fact and Statement of Overriding Considerations and adopts the statement of overriding considerations; and WHEREAS, the City Council has found that the proposed amendments further the public health, safety and general welfare of the City, and NOW, THEREFORE, BE IT RESOLVED that the City Council take the following actions:
1. Adopt the proposed amendments to the Bridge District Specific Plan (Planned Development Overlay 41); and
2. Certify the Supplemental EIR and find that it represents the independent judgment of the City, adopt the Findings and Statement of Overriding Considerations and adopt the Mitigation Monitoring and Reporting Plan.
PASSED AND ADOPTED by the City Council of the City of West Sacramento this_______________, by the following vote:
AYES:
1489
Attachment 9
NOES:
ABSTAIN:
ABSENT:
Martha Guerrero, Mayor
ATTEST:
Jennifer Cusmir, City Clerk
1490
Attachment 10
RESOLUTION 24-3
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF WEST SACRAMENTO MAKING AMENDMENTS TO THE
GENERAL PLAN MOBILITY ELEMENT
WHEREAS, the City of West Sacramento desires to the amend the General Plan Mobility Element to incorporate circulation geometries and roadway classifications within the Pioneer Bluff and Stone Lock Reuse Master Plan areas, the Broadway Bridge project, I Street Bridge replacement project, Washington Realized Sustainable Community Strategy, and existing plans for the Riverfront Districts into the General Plan Circulation Diagram and update policies and implementation programs to better reflect the City’s goals and updates to state law; and
WHEREAS, the City of West Sacramento desires to the amend the Bridge District Specific Plan to be consistent with the amended General Plan Circulation Diagram; and WHEREAS, the West Sacramento City Council has conducted a public hearing on the proposed amendments to the General Plan Mobility Element and has duly considered all information presented; and
WHEREAS, the Planning Commission of the City of West Sacramento has recommended approval of the proposed amendments via Resolution 23-4PC on November 2nd, 2023; and
WHEREAS, the City Council has found that the proposed amendments are consistent with the goals, policies, and implementation programs of the City of West Sacramento General Plan; and
WHEREAS, the City Council has found the prepared Supplemental Environmental Impact Report (SCH#2022070293) to be adequate and prepared in accordance with the California Environmental Quality ACT (CEQA); and
WHEREAS, the Final SEIR was included in the agenda report and presented to the City Council and the City Council considered the information contained in the Final EIR prior to approving the project; and
WHEREAS, the City Council makes all of the findings for each significant impact identified in the SEIR and identified in the Findings of Fact and Statement of Overriding Considerations and adopts the statement of overriding considerations; and WHEREAS, the City Council has found that the proposed amendments further the public health, safety and general welfare of the City, and NOW, THEREFORE, BE IT RESOLVED that the City Council take the following actions:
1. Adopt the proposed amendments to the City’s General Plan Mobility Element.
2. Certify the Supplemental EIR and find that it represents the independent judgment of the City, adopt the Findings and Statement of Overriding Considerations and adopt the Mitigation Monitoring and Reporting Plan.
PASSED AND ADOPTED by the City Council of the City of West Sacramento this ___________________, by the following vote:
AYES:
1491
Attachment 10
NOES:
ABSTAIN:
ABSENT:
Martha Guerrero, Mayor
ATTEST:
Jennifer Cusmir, City Clerk
1492
Attachment 11
RESOLUTION 24-2
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF WEST SACRAMENTO MAKING AMENDMENTS TO PLANNED DEVELOPMENT OVERLAY 41 (BRIDGE DISTRICT SPECIFIC PLAN)
WHEREAS, the City of West Sacramento amended the General Plan Mobility Element to incorporate circulation geometries and roadway classifications within the Pioneer Bluff and Stone Lock Reuse Master Plan areas, the Broadway Bridge project, I Street Bridge replacement project, Washington Realized Sustainable Community Strategy, and existing plans for the Riverfront Districts into the General Plan Circulation Diagram and updated policies and implementation programs to better reflect the City’s goals and updates to state law; and
WHEREAS, the City of West Sacramento desires to the amend the Bridge District Specific Plan to be consistent with the amended General Plan Circulation Diagram; and WHEREAS, the West Sacramento City Council has conducted a public hearing on the proposed amendments to Planned Development Overlay 41 (Bridge District Specific Plan) and has duly considered all information presented; and WHEREAS, the Planning Commission of the City of West Sacramento has recommended approval of the proposed amendments via Resolution 23-4PC on November 2nd, 2023; and
WHEREAS, the City Council has found that the proposed amendments are consistent with the goals, policies, and implementation programs of the City of West Sacramento General Plan; and
WHEREAS, the City Council has found the prepared Supplemental Environmental Impact Report (SCH#2022070293) to be adequate and prepared in accordance with the California Environmental Quality ACT (CEQA); and
WHEREAS, the Final SEIR was included in the agenda report and presented to the City Council and the City Council considered the information contained in the Final EIR prior to approving the project; and
WHEREAS, the City Council makes all of the findings for each significant impact identified in the SEIR and identified in the Findings of Fact and Statement of Overriding Considerations and adopts the statement of overriding considerations; and WHEREAS, the City Council has found that the proposed amendments further the public health, safety and general welfare of the City, and NOW, THEREFORE, BE IT RESOLVED that the City Council take the following actions:
1. Adopt the proposed amendments to the Bridge District Specific Plan (Planned Development Overlay 41); and
2. Certify the Supplemental EIR and find that it represents the independent judgment of the City, adopt the Findings and Statement of Overriding Considerations and adopt the Mitigation Monitoring and Reporting Plan.
PASSED AND ADOPTED by the City Council of the City of West Sacramento this_______________, by the following vote:
AYES:
1493
Attachment 11
NOES:
ABSTAIN:
ABSENT:
Martha Guerrero, Mayor
ATTEST:
Jennifer Cusmir, City Clerk
1494
CITY COUNCIL AGENDA REPORT
MEETING DATE: January 17, 2024 ITEM # 24
SUBJECT:
WORKSHOP ON PROJECT LABOR AGREEMENTS FOR CITY CONSTRUCTION
PROJECTS
INITIATED OR REQUESTED BY: REPORT COORDINATED OR PREPARED BY:
[x] Council [ ] Staff
[ ] Other
Ariana Adame, Director of Capital Projects
Capital Projects Department
ATTACHMENT [x] Yes [ ] No [ ] Information [ X ] Direction [] Action
OBJECTIVE
The objective of this report is to facilitate the Council's consideration of Project Labor Agreements (PLAs) for City construction projects.
RECOMMENDED ACTION
Staff respectfully recommends that the City Council decline to move forward at this time with a Master Project Labor Agreement or any similar action affecting applicable City construction projects.
BACKGROUND
Project Labor Agreements are pre-hire collective bargaining agreements that can be utilized on construction projects to establish working conditions, detail management rights, promote local workforce development, and limit work disruptions that could lead to construction delays. These agreements, which are also known by other names, such as Workforce Training Agreements, Project Stabilization Agreements, or Local Hiring Agreements, are entered into by contractors and unions, and typically include the following components:
Recognition of the union(s) as the sole bargaining representative(s) Requirements for contractors to utilize union referral systems for hiring workers Agreement to pay union wages and benefits
A grievance process and arbitration procedures to resolve disputes Apprentice programs to develop the local workforce
A local hire program
Limitations on work delays and stoppages
PLAs originated in the private sector and have been in use in the public sector since the 1930s, a period of our nation’s history when labor actions resulting in project disruptions were common. PLAs are authorized under the National Labor Relations Act (NRLA), 29 U.S.C. Sections 151-169. Early projects constructed under PLAs include the Grand Coulee Dam in Washington, the Shasta Dam in California, and the Hoover Dam in Nevada.
According to data from the League of California Cities, over 200 government entities in California, including school and college districts, counties, cities and others have used PLAs. Some well-known California projects built under PLAs include San Francisco International Airport, the Bay Area Rapid Transit System (BART), and the Yerba Buena Gardens project in San Francisco. Over forty California cities, including Los Angeles, San Jose and Berkeley have used PLAs. Locally, several jurisdictions, including Sacramento and Stockton, utilize project labor agreements, but West Sacramento historically has only entered into one PLA, which was for the Daniel C.
Palamidessi Bridge in 1996.
Staff presented an issue paper on PLAs at the Council’s 2022 strategic planning retreat. Following that presentation, the Council directed staff to follow up with an agenda item on PLAs. The Council carried this item forward into the 2023 strategic plan as the Policy Agenda priority titled “PLAs/Workforce Training Program Evaluation.” This report is intended to fulfill that Council Policy Agenda priority.
ANALYSIS
The City has conducted extensive research to determine what options are available as it relates to Public Labor Agreements. Although the implementation of a policy would aim for a goal to hire locally and the promotion of apprenticeship opportunities for West Sacramento residents, staff has concluded that it is not possible to accurately predict whether a PLA will provide a net benefit to the City. The normal gold standard for this type of research is to get firsthand data from other cities. Staff has made multiple attempts to reach out to other jurisdictions that have PLAs in place; however, perhaps due to the potential for controversy around this issue, it has been very difficult to find other staff who are willing to provide data on the performance of the PLA in their 1495 Consideration of Project Labor Agreements
January 17, 2024
jurisdiction. Of those who have responded, each jurisdiction has customized their program or PLA to fit the needs of their community (i.e., included identified projects that are exempt, different cost thresholds for different types of projects). In the absence of sufficient input from peer cities, staff has turned to academic studies.
Staff’s literature research has shown that there is credible evidence to support both the benefits and potential perils of PLAs. For example, supporters of PLAs cite studies that show the agreements promoted smoother project implementation, increased local hires, and brought local workers into the construction trades without increasing project costs. PLA critics point to different studies that show substantial (10-20% or more) cost increases for projects with PLAs compared to similarly situated projects without PLAs. Among other concerns, PLA critics have also argued that PLAs create discriminatory effects on minority contractors, who they argue have a difficult time complying with PLA requirements.
As a best practice, staff strives to minimize the potential for unintended consequences by recommending the simplest and “lightest” policy intervention necessary to effectuate the Council’s intended outcome in a given situation. From that perspective, a PLA is a heavy intervention in the already-complex public works construction process and carries with it a strong potential to affect both the cost and the timing of City construction projects.
Staff therefore believes a PLA should only be utilized in the presence of an empirically verified, compelling need, and after less invasive approaches to effectuating the desired outcomes have already been tried. Given the uncertainties about how PLAs may perform, the fact that historically the City has not had work stoppages or strikes on projects in at least the last fifteen years, the potential of project cost increases, and the availability of alternative means of facilitating other the desired outcomes, staff recommends not proceeding with a master PLA in West Sacramento at this time. If the Council desires to pursue the goals of increasing local hire or development of the workforce, this can also be developed under separate means and not through the establishment of a PLA.
In the event the Council would like to proceed with a PLA in some manner, staff has included a draft PLA Policy document as Attachment 1. This document utilizes a threshold of $35 million for the construction amount for which individual PLAs would be entered into for each qualifying project. This $35 million threshold aligns with the threshold that the federal government uses to define the applicability of its own PLA requirement for federal projects pursuant to Presidential Executive Order 14063. By using the same figure, the City would set a threshold that would make individual PLAs applicable only to larger construction projects, such as the Broadway Bridge, the Enterprise Bridge, and potentially other large infrastructure and future facility projects. These large projects are an ideal learning ground for a PLA, because they will tend to involve larger contractors who are likely to be experienced working under PLA requirements. Additionally, focusing the scope of the City’s first PLA Policy on such major projects will allow the City to cut through the noise emanating from advocates on both sides of the PLA issue, and learn from its own experience with these agreements, while shielding smaller projects from the potential disruption of being caught in the City’s learning process. In addition, a list of representative complete, active and future projects (Attachment 2) has been provided as a reference to indicate what type of current and anticipated project could qualify for a PLA based on the construction cost estimate. This document was developed to assist with decision making and the estimates are subject to change in the future.
The PLA policy included as Attachment 1 to this report includes the following key provisions:
Work Stoppages
Labor groups that are party to the agreement agree there will be no strikes or work stoppages during its term. One way to implement no strikes or work stoppages would be that the contractors and subcontractors that are party to the agreement agree there will be no lockouts during the term of the PLA.
Disputes and Grievances
Disputes and grievances among unions are handled via mechanisms described in the PLA. Issues not resolved between the parties would be submitted to a mutually selected arbitrator.
Anti-Discrimination
All parties would agree not to engage in any form of discrimination.
Union Recognition
Contractors recognize signatory unions as the sole labor bargaining representative of all craft employees working on the project.
Hiring and Referral
Contractors must follow the procedures in the PLA when hiring the workforce for affected projects. This includes utilization of the union referral system for hiring construction workers. 1496
Consideration of Project Labor Agreements
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Apprenticeship and Workforce Training
The parties will cooperate to utilize participants of pre-apprenticeship training programs to support the development of increased numbers of skilled construction workers living in West Sacramento and Yolo County.
Veteran Support
Programs to assist returning veterans in obtaining employment and training opportunities on the project will be utilized and encouraged.
It should be noted that although the PLA policy would not call out the requirement for prevailing wages on construction projects, this is already a requirement on City construction projects pursuant to state law, and that would continue to be the case under the new policy.
Should the Council choose to proceed with a PLA policy, staff recommends a cautious approach, as articulated in the draft policy included as Attachment 1. Declining to proceed with a Master PLA and instead pursing a PLA Policy at this time would not preclude the City from considering a Master PLA in the future, rather it would facilitate a thoughtful, incremental approach to this very impactful policy decision and allow the City to enter into discrete project PLAs to better understand and reveal the potential benefits and downsides of the agreements.
Should the Council be inclined to move forward with a Master PLA, staff still recommends a cautious approach.
The agreement should incorporate the provisions outlined in the proposed PLA Policy, including the project threshold ($35 million) for the same reasons as discussed above. In addition, a defined term (3-5 years) for the Master PLA should be identified, after which a determination could be made on whether to extend the agreement upon considering the positive and negative outcomes of applying the Master PLA to qualifying projects over the initial term.
Environmental Considerations
Not applicable
Commission Recommendation
Not applicable
Strategic Plan Integration
This item supports the City Council’s 2023 Strategic Priority for “PLAs/Workforce Training Program Evaluation.” Alternatives
The Council’s primary alternatives are summarized below:
1. Decline to move forward at this time with a Master Project Labor Agreement or any similar action affecting applicable City construction projects.
2. Decline to move forward at this time with a Master Project Labor Agreement and instead direct staff to implement the attached Project Labor Agreement Policy, as-is or subject to specific Council-directed changes.
3. Direct staff to present the Council with a Master Project Labor Agreement at a future meeting, including a defined project cost threshold and term.
Alternative 1 is staff’s recommended action; however, staff is prepared to effectuate Alternatives 2, or 3 at the Council’s direction.
Coordination and Review
This report was prepared by the Capital Projects Department in coordination with the City Manager’s Office and the City Attorney.
Budget/Cost Impact
The exact financial cost to the City from implementing a PLA depends on many variables and cannot be accurately modeled. However, conceptually, as the Council considers the potential implications of the use of PLAs, two facets of cost demand attention: (1) the likelihood that a PLA would increase the cost of City capital projects; and (2) the potential magnitude and implications of those cost increases. While the impact of PLAs in 1497
Consideration of Project Labor Agreements
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a specific instance is subject to debate, it is inarguable that these agreements are a serious tool, with broad implications for both the economics of City capital projects, and the process of administering them. Staff’s assessment is that a PLA policy could potentially increase both the construction cost for City capital projects and create the need for additional staff costs associated with administering the PLA.
ATTACHMENTS
1. Project Labor Agreement Policy
2. List of Representative Projects
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Attachment 1
CITY OF WEST SACRAMENTO
ADMINISTRATIVE POLICY NUMBER: VII-C-01
DATE:
January 17, 2024
SUBJECT: Project Labor Agreements (PLA’s) AUTHORITY:
City Council
PURPOSE & INTENT:
The purpose of this policy is to establish intent, definitions, thresholds, terms and conditions regarding the use of Project Labor Agreement (PLA) for the construction of large-scale capital projects in and by the City of West Sacramento.
POLICY:
The policy includes the following definitions in Section II. and at a minimum the following terms and conditions in Section III.
I. Definitions. For purposes of this policy:
(a) “Capital project” means a “Capital Improvement Project” as defined In City of West Sacramento Policy VII-A-01.
(b) “Construction cost” means the total estimated cost of a construction contract for a capital project.
(c) “Large-scale construction project” or “covered project” means a construction project constructed under contract by the City of West Sacramento for which the total estimated cost of the construction contract is equal to or greater than the threshold amount set by the Federal Acquisition Regulatory Council (FSR Council) for large-scale Federal construction projects. The current threshold amount is $35 million or more.
The FAR Council, in consultation with the Council of Economic Advisors may adjust this threshold amount based on inflation using the process set forth in 41 U.S.C. 1908. (d) “City” means the government of the City of West Sacramento, a general law city acting under a Council/Manager form of government. (e) “Project Labor Agreement (PLA)” means a pre-hire collective bargaining agreement among the City, one or more labor organizations, and contractors selected by the City in accordance with California Public Contract Code (PCC §20160-§20175.2) for a Covered Project that establishes the terms and conditions of employment by the contractors for a specific large-scale construction project. (f) “Core Employee” means an employee of a Contractor who has not previously had a relationship with the Unions who demonstrates the following qualifications: (1) possesses any license required by state or federal law, if any, for the Project work to be performed; and (2) has been on the Contractor’s payroll for at least 120 of the 200 working days prior to the date the Notice to Proceed is issued; or equivalent authorization granted by the City to begin work on the Project; and (3) has the ability to safely perform the basic functions of the applicable trade. (g) "Contractor(s)" means any individual, firm, subcontractor, partnership, or corporation, or combination thereof, including joint ventures or other entities, which is an independent business enterprise, or any of its subcontractors, or subcontractors of any tier, who may construct any part of the Project under contract terms and conditions incorporated in this Agreement.
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Attachment 1
(h) “Unions” means those unions affiliated with the Sacramento-Sierra’s Building & Construction Trades Council (SSBCTC). The SSBCTC represents more than 15,000 union construction workers in the Sacramento, Amador, El Dorado, Nevada, Placer, Sierra and Yolo counties. Nothing in this Section is intended to imply that the City has the authority to approve local unions that may affiliate with the SSBCTC.
II. Terms and Conditions of Project Labor Agreements (PLA’s) (a) The Project Labor Agreement is binding on all Covered Projects. (b) The Project Labor Agreement is binding on all Contractors and Subcontractors at all tiers of a Covered Project.
(c) Contractors will condition the engagement of each Subcontractor on the Subcontractor agreeing to be bound by and comply with all the terms of the Project Labor Agreement.
(d) Contractors and Subcontractors to whom construction services are awarded for a Covered Project will use the hiring halls operated by signatory Unions for all labor on the Covered Project except for (1) the services provided by non-craft managerial, executive, and clerical employees, (2) supervisory employees above the level of general foreman; (3) Core Employees for each Covered Project, as further determined in Project Labor Agreement negotiations.
(e) An agreement by all Unions to refrain from strikes, picketing, and other labor disruptions related to the Covered Project, and that Union members will continue work on a Covered Project despite the expiration of any applicable collective bargaining agreement;
(f) A single dispute resolution process for resolving all disputes between Unions, as adopted by the North America’s Building Trades Unions, or any subsequent plan or dispute resolution procedure that the North America’s Building Trades Unions may adopt thereafter;
(g) A prohibition against discrimination on any and all bases that City, state or federal law prohibits.
(h) Contractors and Subcontractors will hire apprentices indentured in the Stateapproved joint apprenticeship program for the applicable craft or trade for work on the Covered Project;
(i) Unions will use the apprenticeship programs to assist returning veterans in obtaining employment and training opportunities on the project; (j) The PLA’s coverage does not extend to the Contractors’ or Subcontractors’ parent companies, subsidiaries, or affiliates except to the extent those entities are performing work on a Covered Project; and
(k) The PLA does not apply to any work performed on or near or leading to or into the Covered Project site by federal, state, local, or other governmental entities or their contractors or subcontractors, or by utilities or their contractors or subcontractors, or by the City or its contractors or subcontractors if that work that is not part of the Covered Project.
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Attachment 2
Representative Projects for Demonstration Purposes
Staff has provided a list of current and anticipated projects below to provide context in terms of what projects would have been and possibly could qualify as a covered project under a Project Labor Agreement.
Over $35 million
Bryte Park Improvement Project
Enterprise Bridge Project
I Street Replacement Bridge Project*
Jefferson Ave/50/80 Interchange Re-imagined Project
New Police Department Facility Project
Stone Lock Facility Development Project
Streetcar/Light Rail Project*
Water Connection to Sacramento Project
$20 million to $34 million
City Hall Re-configuration Project
Corporation Yard Phase 3
Deck Conversion Project
Jefferson Avenue Rehabilitation & Complete Streets Project Parking Facilities Project
Port Infrastructure & Complete Street Project
Sacramento Avenue Corridor Complete Streets Project
$15 million to $19 million
Sycamore Trail Phase 2 Project**
West Capitol Avenue Road Rehabilitation Project**
$10 million to $15 million
Marshall & Higgins Safety Improvements Project
South Riverwalk Trail Extension Project
$1 million to $9 million
Arterial Street Pavement Repair Program**
City Hall Annex Tenant Improvements**
Citywide SCADA Upgrades Project**
Community Center HVAC Replacement Project
Fire Station 45 Repairs Project**
Neighborhood Pavement Preservation Program**
North Riverwalk Trail Extension Project**
Police Department Annex Improvements Project
Southport Levee Trailhead**
South Sewer Lift Station Rehabilitation/Replacement
States Streets Sidewalk Repair Project
Water Treatment Plant Intake Facilities & Pump Station Improvements** West Sacramento Plug-in Partnership**
*Project would meet threshold if the City were to become the lead agency. **Project complete, near completion or active.
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CITY COUNCIL AGENDA REPORT
MEETING DATE: January 17, 2024 ITEM # 25
SUBJECT:
FY 2023/24 MIDYEAR BUDGET WORKSHOP AND CONSIDERATION OF RESOLUTION 24-7 ADOPTING AMENDMENTS TO THE OPERATIONS & MAINTENANCE (O&M) AND CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGETS FOR FISCAL YEARS 2023/24 AND FISCAL YEARS 2024/25
INITIATED OR REQUESTED BY: REPORT COORDINATED OR PREPARED BY:
[ ] Council [X] Staff
[ ] Other
Roberta Raper, Director
Finance Department
ATTACHMENT [X] Yes [ ] No [ ] Information [ ] Direction [X] Action
OBJECTIVE
The purpose of this report is to provide an update on the General Fund and Tax Measure Funds for FYs 2022/23 and 2023/24, and to present and seek approval of the proposed Operations and Maintenance (O&M) and Capital Improvement Program (CIP) midyear budget amendments for fiscal years 2023/24 and 2024/25.
RECOMMENDED ACTION
Staff respectfully recommends that the City Council:
1. Review the report and attachments on the proposed midyear amendments to the O&M and CIP budgets for FYs 2023/24 and 2024/25, provide feedback and direction on the proposed amendments;
2. Adopt Resolution 24-7 approving amendments to the Operations & Maintenance and Capital Improvement Program (CIP) budgets for FYs 2023/24 and 2024/25;
3. Approve the amended and updated salary schedule; and
4. Approve the amended Authorized Positions List (APL).
BACKGROUND
The City Council adopts a biennial budget every two years. The City Council adopted Resolution 23-57 approving the O&M and CIP budgets for fiscal years 2023/24 and 2024/25 on June 28, 2023.
Adopting a biennial budget allows for efficiencies of scale as the lengthy, detailed process of developing a budget happens every two years rather than annually. With that gap between budget adoption and the beginning of the second budget year, new information can arise which often requires appropriation considerations in between budget cycles. For this reason, City staff perform a mid-term budget review near the end of the first budget year to request necessary adjustments to the second year of the budget. For the current budget cycle, several budget needs have been identified that cannot wait for the mid-term budget review process which kicks off in February for the FY 2024/25 budget. Additionally, with the recovery of general tax revenues from the pandemic and the threat of recession, General Fund revenues were budgeted conservatively. The significant inflation experienced over the past year in addition to the strong, but flattening, resale home market in the region has caused the General Fund to experienced higher revenues than budgeted last fiscal year, providing additional one-time funds that were not available at the time the budget was adopted in June. Updated revenue projections are available for major general tax revenues, which make this a good time to revisit the current year budget and projections, and to consider adjustments needed to continue existing levels of service and to complete in process capital projects.
The Analysis section of this report will provide an update of the General Fund budget to actuals for FY 2022/23 along with revised projections for FY 2023/24 (current fiscal year) and available capacity for funding mid-year requests. A summary of midyear budget requests will also be provided, as well as a peek at FY 2024/25 in advance of the mid-term budget review which will kick off next month and will be considered by Council in June.
Some adjustments proposed at this time are ongoing annual expenses, and due to an expected reduction in sales tax revenues from the adopted budget, some adjustments had to be made to balance tax measure funds next fiscal year. The recommended actions, therefore, include adjustments to both FY 2023/24 and FY 2024/25 to ensure balanced budgets for both fiscal years of the biennial budget period as well as ongoing capacity for the ongoing annual midyear budget proposals.
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Midyear Budget Workshop and Adoption of Resolution 24-7 January 17, 2024
ANALYSIS
General Fund Update
The General Fund ended FY 2022/23 (unaudited) with $79.4 million in annual revenues to cover $69.3 million in ongoing expenses, resulting in an unaudited operating surplus of $10.1 million. This surplus is attributable to a combination of higher-than-expected revenues ($3.1 million above projections) and nearly $3.4 million in expenditure savings for the year. The biggest revenue impact is the $1.4 million in additional property tax revenue over budget due to supplemental property tax revenues for homes sold during the year. Such revenue is difficult to project and therefore usually budgeted conservatively, if at all. Transient Occupancy Tax (TOT) revenues were $718,139 more than expected due both to continued recovery from the pandemic and new lodging facilities which have opened since 2020. Other revenues came in $806,647 over budget, due primarily to $588,768 in investment earnings (interest and fair market value adjustment), which is usually not budgeted as market fluctuations for investments are very difficult to accurately project. Sales tax revenues came in $688,194 under budget for the year ($295,242 or 1.2% reduction in sales tax revenues from the prior fiscal year) due to reduced fuel prices and inflation corrections. Finally, cannabis revenue came in $192,336 under the already reduced projection for the year. Expenditure savings for vacant positions totaled $2.3 million for the year and combined with $1.0 million in other operating budget savings, resulted in total General Fund expenses nearly $3.4 million under the adopted budget for the year.
One-time General Fund revenues came in at $2.8 million to fund expenses of $5.8 million. This planned use of $3.0 million of fund balance, combined with the operating surplus of $10.1 million results in a total General Fund surplus of $7.1 million for the last fiscal year.
Attachment 1 provides the revenue and expenditure budgets, actual transactions through June 30, 2023 (unaudited), as well as the adopted budget and revised revenue estimates for the current and next fiscal year to determine capacity for midyear General Fund budget requests.
The General Fund began FY 2022/23 with $9.9 million in total available one-time funding. The entire balance, along with some expected operating surplus over the next fiscal year, was appropriated by City Council in June to be spent over the biennial budget cycle on several priority infrastructure projects, including the Bryte Park Master Plan project and several road related projects, and other one-time needs, including a police department pilot of a five-year evidentiary camera systems lease model. As a result of the net surplus of $7.1 million for FY 2022/23, there is now additional balance available which may be used for nonrecurring general fund midyear budget requests and other one-time needs.
The chart below depicts the General Fund budget and unaudited actuals for last fiscal year through June 30, 2023, and shows the combination of higher-than-expected revenues and actual expenditure savings, primarily in the labor category, which have contributed to the significant and much needed surplus for the year that will help provide funding for priority projects with no other identified source of funding. $-
$10
$20
$30
$40
$50
$60
$70
$80
Revenues Expenditures
Budget Actual (Unaudited)
FY 2022/23
General Fund Budget to Actuals (Unaudited)
Millions
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Midyear Budget Workshop and Adoption of Resolution 24-7 January 17, 2024
Revised Revenue Projections
The strong housing market, while leveling out some due to the high interest rate environment, is expected to result in higher than budgeted revenues for the next two fiscal years. Because property tax revenues are based on market factors a year or two in the past, the City usually has more time to prepare for impacts to that significant revenue source. While supplemental property tax is usually not budgeted, adjustments are proposed to both FY 2023/24 and 2024/25 property tax revenues based on revised projections provided by our property tax consultant, HdL Coren & Cone, including both secured property tax revenues and a conservative estimate for supplemental property tax revenues. The proposed increases to property tax revenues for FY 2023/24 and FY 2024/25 are $577,768 and $339,839, respectively.
Sales tax revenues are expected to fall for a second fiscal year in a row this year, with slight growth/recovery possible in FY 2024/25. General Fund sales tax revenues are expected to come in $0.6 million under budget for the current fiscal year and $0.9 million under budget for FY 2024/25. That is another reduction in sales tax revenues of $339,595 (1.4%) this year, with a partial recovery of $510,775 anticipated in FY 2024/25.
The General Fund sales tax reductions are, however, offset by expected increases in Transient Occupancy Tax (TOT) revenues of $325,000 in FY 2023/24 and $305,750 in FY 2024/25 and over $400,000 in various other revenue sources annually over the next two fiscal years.
A total increase in General Fund revenue of $807,764 is projected for FY 2023/24, while a small increase of $235,253 is projected at this time for FY 2024/25. These projections will be updated as part of the mid-term budget when more information is available. Before considering midyear budget proposals, the revised projections for the General Fund include expected revenues of $74.6 million to cover $73.0 million in expenses for FY 2023/24, resulting in an expected operating surplus of $1.6 million this fiscal year. For FY 2024/25, revenues of $75.6 million are projected to cover $75.2 million in expenses, resulting in an expected operating surplus of $417,552 next fiscal year. Attachment 1 provides a table showing General Fund budgeted and projected revenues and expenditures by category for the two fiscal years along with expected fund balance and General Fund reserve amounts prior to consideration of midyear budget proposals.
The reduction in expected sales tax revenues extends beyond the General Fund. The City’s sales transaction and use tax (TUT) measure funds (Measures K, V, E, and N) are also expected to experience revenue reductions of approximately 2.8% this fiscal year. Like the General Fund, the tax measure fund revenues are expected to start to recover in FY 2024/25, with slow growth beyond that. The reduction in TUT revenues combined with the costs of recently adopted MOU updates for employee groups and set-asides for ongoing labor negotiations has resulted in expected operating deficits and other issues in some of the tax measure funds, which will be discussed later in this report along with the budget balancing measures proposed with this item. In total, sales tax revenues in the tax measure funds are proposed to be reduced by $1.4 million in FY 2023/24 and $1.9 million in FY 2024/25.
The table in Exhibit B to the Resolution provides a summary of the revenue adjustments proposed as part of the midyear budget. While some adjustments are proposed for FY 2024/25 (primarily expected revenue reductions), major revenue sources will continue to be evaluated over the next several months and additional adjustments will likely be proposed as part of the mid-term budget which will be considered by Council in June.
Midyear Budget Proposals
Capital Improvement Program (CIP) Proposals
CIP requests total $2.7 million, with $3.5 million in new funding requested in the current fiscal year ($3.1 million of City funds and $0.4 million in new grant funds), and $724,400 in project funding being reduced/eliminated in FY 2024/25. As the midyear budget process is focused on adjustments necessary for the current fiscal year, the adjustments for FY 2024/25 are primarily proposed to balance budgets in Tax Measure Funds E and K. New project requests include $400,000 to develop a master plan for Alyce Norman park, $500,000 to fund sidewalk repair and replacement in areas that have been reported to the City as trip and fall hazards, $189,174 to renovate the Fire Department’s training tower, and $500,000 for a new Water Treatment Plant security project. Remaining funds are requested for existing projects in need of additional funding, or funding swaps for existing projects to balance budgets after expected revenue losses.
Attachment 2 provides detailed project pages and a summary of CIP project funding requests proposed for Council consideration. In order to view details for each project, locate the ID # on the summary page of the attachment (far left column). The CIP detailed project sheets have the ID# listed in the top right corner and follow behind the summary page in increasing numerical order.
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Midyear Budget Workshop and Adoption of Resolution 24-7 January 17, 2024
Operations & Maintenance (O&M) Department Requests
Position Related Proposals
There is one position-related request in the midyear budget. It is budget neutral and simply seeks to transfer the GIS/Mapping staff from the Engineering to the Administration division within the Capital Projects Department.
The Authorized Position List has been updated for this proposed change and is included as Attachment 6.
Additionally, California minimum wage increased 50 cents to $16.00/hour effective January 1, 2024. Decision Package 571 requests funding to increase extra help employees’ minimum hourly rate to the new minimum wage as well as to increase the pay for all other extra help employees by 50-cents to avoid compaction issues. The revised and updated salary schedule, including extra help pay, is included as Attachment 7.
Midyear Operating Budget Requests
The details for each mid-year budget proposal, along with a summary of all midyear operating requests by category, are included in Attachment 3. The summary page provides a “DP #” which is the Decision Package ID number for each request. Behind the summary page are the individual Decision Packages (the DP # is in the top middle of the page and appears as “DP-#####”) provided for each request.
A Decision Package is what is required to be submitted by departments in order to request funding during the budget process. The Decision Package provides information including the description, justification for the request, alternatives considered, consequences of not funding the request, strategic plan priority identification, and the detailed budget information (cost center/funding source, object code, fiscal year, amount requested, whether the funds are requested on a one-time basis or annually ongoing, etc.), for the budget committee and City Council to have all information necessary to be able to make informed budget decisions. To find details on a specific budget request, locate the DP # on the summary page and then find the Decision Package with the same DP # at the top middle of the page. The Decision Packages are provided in increasing numerical order.
Operating requests proposed for Council consideration with the midyear budget include $2.8 million in one-time funding requests and $4.0 million ($2.0 million annually) in ongoing operating funding requests across all funds over the two fiscal year period.
Personnel/Labor Requests
Personnel related requests total $2.0 million over the two-year period, including $745,500 annually for leave payout contingency that was inadvertently omitted from the adopted budget. This contingency funding covers payout of leave balances in final checks for employees leaving the City, covers all operating funds and is based on a five-year trend of actual payouts. There is not sufficient ongoing capacity within the tax measure funds and the General Fund to add this into the annual ongoing budget at this time, so this is proposed to be funded as one-time in each of the two fiscal years. Based on the significant labor savings experienced last fiscal year, it is likely that savings from vacant positions can cover these leave payouts, so a one-time set aside for this purpose may be maintained going forward rather than rolling the contingency back into the annual operating budget.
The remaining requests in this category total $197,789 in FY 2023/24 and $269,763 annual ongoing expense across various funds. The largest of these requests is $112,003 related to the minimum wage increase effective January 1, 2024. Of this, $14,369 is attributable to the required increases for those extra help employees below the new minimum wage, and the remaining $97,364 is to increase the other extra help employees’ pay by the same amount (50 cents) to avoid compaction issues. Other ongoing budget requests include $26,000 for IT nonManagement position standby pay for on-call staff to report for after-hours emergencies, $13,500 for Next-Steps Intern in the City Manager’s Office, $92,000 to bring back the Summer STEPS internship program which was halted during the pandemic, and $15,461 for travel, training, and employee appreciation. 1505
Midyear Budget Workshop and Adoption of Resolution 24-7 January 17, 2024
Technology Requests
Technology related requests total $42,000 in one-time Measure E Smart City funds to pilot a special event permitting software, $9,989 annually from the General Fund for Police Department scheduling software, $12,554 annually for Microsoft 365 licenses, and $33,199 from the Water Fund for Sensus Portal annual maintenance costs to allow customers to view hourly usage information, trends, and get alerted for possible underground leaks.
Vehicle/Equipment Requests
There are three requests for vehicles and equipment, including $95,000 for an EV truck for Parks and Recreation to replace a 16 year-old truck with a bent frame using General Equipment Replacement funding, $30,000 from One-Time General Fund for a Park Maintenance enclosed trailer for transporting batteries for maintenance equipment with the recent law to prohibit the use of gas-powered equipment, and $240,250 in one-time funds (plus $2,200 annually) for the replacement of several pieces of fleet equipment that has far out-survived the safe useful life. Fleet costs are borne by the General Support Services fund and allocated out to all funds as part of the cost allocation plan.
Services and Supplies
There are 18 requests in the services and supplies category, totaling $542,552 in one-time funding and $1.7 million in ongoing annual funding across several funds. The largest of these requests is $1.2 million annually in the Refuse Fund for a correction to the budget for the contract for waste hauler services. Other annual ongoing requests include increased funding for legal services, background investigations, required 90-day BIT inspections, park maintenance contract, gopher control at parks, chemicals for the pool at the Recreation Center, and increased funding for the roll-off dumpster contract. One-time requests in this category include $67,252 for commercial driver license training for public works staff, funding to update the book of fees for Parks and Recreation ($15,000) and Community Development ($50,000) departments, $60,000 for contract security services for police department to alleviate long-term officer hold-overs for hospitalized arrestees, $65,000 for Class B firefighting foam replacement, and $85,000 for Fire Plans Examiner contract services given the continued vacancy and inability to fill the Fire Plans Examiner position to do this work in-house.
Repairs and Maintenance
There are 9 requests in the Repairs & Maintenance category for a total of $316,000 in one-time funding and $55,000 in annual ongoing funding. The ongoing funding is requested in the Road Fund ($40,000) and Water Fund ($15,000) for increased maintenance budgets given the rising cost of asphalt, increase in potholes being filled, and increase in number and cost of repairs for water infrastructure. One-time requests include $130,000 in General Fund for fire apparatus maintenance and repairs, $27,000 for carpet replacement in the City Manager’s conference room and window blind repair and replacement at City Hall, $9,000 for common area refresh (landscape and cleanup) at 1075 and 1115 West Capitol Ave, and 1212 Merkley Ave, as part of the Common Area Maintenance Agreement (CAM) between the property owners, $25,000 from the CFD-P fund for sycamore tree preservation on Ballpark Avenue, $50,000 from CFD-R for riverfront cleanup in the Bridge District, and $25,000 for light repairs at Bryte Park ballfields.
Other Requests
The final request is $60,000 from the Measure E fund to cover the City’s contribution for winter warming facilities for two years.
Major Fund Summaries
Most City funds are special revenue, debt, capital, and enterprise funds for which revenues received are legally restricted and may only be used for specific purposes. This section includes summaries of proposed appropriations in funds for which Council has more discretion on spending, and those which are impacted from the midyear budget proposals being considered by Council.
Exhibits E and F to Resolution 24-7 (Attachment 5) include fund summaries for all funds impacted by the midyear budget requests for FY 2023/24 and FY 2024/25. The information discussed below, including fund balances and total mid-year requests by fund, may be found in these exhibits. Additionally, Exhibit A to the Resolution provides a high-level summary of mid-year budget requests by type for each fund. General Fund (101 & 107)
General Fund one-time requests total $3.0 million and include $1.5 million in capital project funding for six projects, including $250,000 in funding for the Neighborhood Street Preservation project to replace Measure E funding in FY 2023/24 as the Measure E fund does not have capacity to fund this project after the reduction in revenues expected this fiscal year. Other CIP requests include $125,000 for traffic signal cabinet 1506
Midyear Budget Workshop and Adoption of Resolution 24-7 January 17, 2024
replacements, $100,000 (moved up from FY 2024/25) for Fire Emergency Alert System replacement, and $300,000 for the B Street Tower Parklet Project. One-time O&M requests include $500,000 each year in contingency funds for leave payouts for employees resigning/retiring from the City, $30,000 for an enclosed trailer for Park Maintenance, $65,000 for Class B Firefighting foam replacement, $85,000 for fire plan check contract services, $60,000 for contract security services for the police department to supplement and relieve City staffing, and $130,000 in additional funds for fire apparatus maintenance and repairs.
Ongoing requests for the General Fund include revenue adjustments described earlier in the report which net to an increase of $807,764 in revenues in FY 2023/24 and $235,253 in FY 2024/25, and expenditure adjustments of $264,698 in FY 2023/24 and $302,976 in FY 2024/25. Ongoing adjustments include $25,000 for pool chemicals for the Recreation Center, $50,000 for rodent control at parks, $86,790 in park maintenance contract services, $22,500 for background investigations for the police department, $10,799 for pay increases for Aquatics and Spark positions and $63,746 for minimum wage and extra help compaction increases.
Ongoing requests in the General Fund result in net annual savings/increased revenues of $543,066 in FY 2023/24, and $67,723 in added expenses in FY 2024/25. After all midyear requests are incorporated, the General Fund is expected to experience an operating surplus of $1.3 million in FY 2023/24 and $114,576 in FY 2024/25. Even though there is a $1.2 million surplus in FY 2023/24, given the much smaller surplus of $114,576 in FY 2024/25, the available capacity in the General Fund for ongoing expenses is limited to the $114,576. The remaining surplus in FY 2023/24 is available for one-time uses.
After the adopted budget for FY 2023/24 and the $1.3 million surplus expected for the year, the General Fund has $10.6 million in one-time capacity available for midyear adjustments. Total one-time requests for FY 2023/24 of $2.3 million would reduce the available one-time balance to $8.2 million at the end of June 2024. $2.9 million of that balance was already appropriated for FY 2024/25 with the budget adopted in June, leaving $5.3 million in available one-time capacity as of July 1, 2024. One-time requests of $1.9 million will reduce the available fund balance in the General Fund to $3.4 million at the end of FY 2024/25.
With the reduction in revenues anticipated over the next couple of years and the impacts on the Measure K fund and the Public Safety category of the Measure N fund, while the General Fund is currently healthy, capacity for ongoing needs remains limited, and will be even more strained until sales tax revenues recover.
Staff will continue to analyze and update revenue projections and develop strategies for balancing the General Fund and tax measure funds for the years beyond this two-year budget to ensure continued fiscal health, capacity for necessary infrastructure projects, and ability to leverage opportunities when they arise.
FY 2023/24 FY 2024/25
Proposed Proposed
ADOPTED SURPLUS/(DEFICIT) $ 724,290 $ 182,299
Ongoing Requests (543,066) 67,723
Revenue Adjustment 807,764 235,253
O&M Requests 264,698 302,976
PROJECTED SURPLUS/(DEFICIT) $ 1,267,356 $ 114,576
FY 2023/24 FY 2024/25
Proposed Proposed
FUND BALANCE $ 10,565,740 $ 5,339,608
One-Time Requests 2,347,632 1,899,028
O&M One-Time 942,623 575,000
CIP 855,000 596,600
Cost Allocation & Labor Set-Aside 550,009 727,428
ENDING BALANCE $ 8,218,108 $ 3,440,580
GENERAL FUND ONGOING
ONE-TIME GENERAL FUND
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Midyear Budget Workshop and Adoption of Resolution 24-7 January 17, 2024
General Support Services Fund (104)
Requests for the General Support Services Fund total $476,358 in one-time costs including $90,000 annually in leave payout contingency, $240,250 for replacement equipment for Fleet Services, and $27,000 for minor improvements (blinds and carpet) in some areas of City Hall.
Ongoing annual budget requests for this fund total $294,975 in FY 2023/24 and $335,550 in FY 2024/25 to fund standby pay for non-management IT staff ($26,000), $92,000 to re-establish the Summer STEPS internship program, $13,500 for a Next Steps intern for the City Manager’s office, $15,461 for training and employee appreciation, $12,554 for additional Microsoft 365 licenses, and $173,415 for legal services. Costs in the General Support Services fund are funded by allocating the costs to all City cost centers according to the level of service provided to each cost center. Approximately 57% of the costs in this fund are ultimately allocated to the General Fund.
Community Investment Fund/Measure G (106)
Budget requests for the Measure G fund include $25,000 annually for leave payout contingency (one-time funds) and $945,215 in capital project funding requests. To accommodate a funding swap of federal funds received through SACOG, $400,000 of Measure G funds appropriated by Council in FY 2024/25 are requested to be moved to a different project and moved up to FY 2023/24. As such, total project funding requests are negative for FY 2024/25. The total funding request for FY 2023/24 is $1.3 million, including $645,215 for the Stone Lock Facility Clean-up and Security project, $850,000 for the B Street Parklet project ($550,000 of which is proposed to move from another project that is complete and had leftover funding), and the $400,000 moved up from next fiscal year. The Measure G fund is expected to end FY 2023/24 with an available balance of $2.9 million.
Per previous Council direction, EIFD revenues are being deposited into the Measure G fund so they may be used for projects of regional significance. Given the need to unlock the existing EIFD fund balance ($6.2 million) for significant bridge project expenditures expected in the next several months, it is anticipated that EIFD budget policies will be brought to the Public Finance Authority and the City Council for approval within the next few months.
Measure K (108)
As mentioned earlier in the report, TUT revenues are not expected to meet original projections for this year or next year. In fact, staff expects to receive less revenue this year than what was received last year in all tax measure funds. As a result, the Measure K revenue budget is recommended to be reduced by $316,968 in FY 2023/24 and $406,566 in FY 2024/25. The combination of reduced revenues and increased labor costs (due to MOU approvals, rising benefit costs, and increasing state minimum wage) has resulted in a structural deficit in the Measure K fund of approximately $450,000 annually over the next several years based on current sales tax revenue projections received from the City’s consultant last month. As a result, several projects funded by Measure K funds in FY 2024/25 are proposed to be moved to other funding sources to ensure this fund’s available balance does not fall negative.
Ongoing annual requests for the Measure K fund are $3,075 in FY 2023/24 and $8,877 in FY 2024/25 due to the minimum wage increase. Annually, $35,000 is requested from the one-time balance to fund leave payout contingency for employees leaving City employment. No new CIP projects are proposed to be funded with Measure K, and $696,600 in project funding in FY 2024/25 is being released to ensure the fund ends with a positive balance. The On-Call Striping Program, On-Call Arterial Street Pavement Repair project, and the Westmore Oaks Playfield Improvement project, all funded with Measure K funds in FY 2024/25 are proposed to instead be funded with one-time General Fund, utilizing the unexpected surplus received in FY 2022/23.
The Measure K fund is anticipated to end FY 2024/25 with an available fund balance of $42,117. Revenues will be monitored closely, and Council will be updated on revenue projections during the mid-term budget consideration in June. Additionally, staff will continue their work to determine options for a solution to the potential structural deficit in the coming years should revenue remain at the currently anticipated level. The Measure K ten-year model is provided in Attachment 4.
Measure V (109)
Measure V expects revenue reductions of $316,968 in FY 2023/24 and $406,566 in FY 2024/25. There are no annual expenditures in Measure V as this measure was created solely for the purpose of funding a streetcar or other transit solution capital costs and participating in the significant local match required for the 1508
Midyear Budget Workshop and Adoption of Resolution 24-7 January 17, 2024
levee improvement project in coordination with the Army Corps of Engineers (ACOE). The timing of the flood protection project depends on federal appropriations and ACOE workplan. The transit project is being coordinated with multiple agencies and also depends on federal appropriations and another organization. In the meantime, funds are being reserved for these purposes so sufficient funding is on hand when federal appropriations are approved and the projects move forward. Measure E (110)
Like the Measure K fund, the Measure E fund expects a reduction in TUT revenues for both fiscal years of the biennial budget. A reduction of $223,070 is anticipated in FY 2023/24, and a reduction of $355,155 is expected for FY 2024/25, leaving annual revenues just under $5.0 million. As there are fewer ongoing appropriations in the Measure E fund, the revenue reduction does not push this fund into a structural deficit.
However, as there are significant one-time appropriations in FY 2023/24, the revenue reduction threatens to push this fund’s available balance into the negative. As a result, there is a proposal to move $250,000 in funding toward the Neighborhood Pavement Preservation Program project from Measure E funds to onetime General Fund in FY 2023/24. Ongoing budget requests include $4,420 in FY 2023/24 and $3,420 in FY 2024/25 to fund increases in the roll-off dumpster contract and minimum wage increases. One time requests total $112,000 over the two-year period and are requested to fund leave payout contingency ($5,000 annually), implementation of a special event permitting software ($42,000), and the City’s contribution toward the County’s winter warming shelter for two years ($60,000). The Measure E fund is expected to end FY 2024/25 with a total fund balance of $502,295 and an available balance of $52,295. The total Measure E fund balance includes $450,000 set aside as a grant claw back contingency for the ARP funds dedicated by the County for the Downtown Streets Team program. The Measure E ten-year model is provided in Attachment 4.
Measure N (111)
As with the other tax measure funds, the Measure N fund expects reduced revenues of $572,200 in FY 2023/24 and $716,300 in FY 2024/25. The original revenue budgets appear to have been taken from future years in the model by mistake, hence the larger revenue reduction in this fund than in the other funds. While the expected reduction in revenues doesn’t impact Measure N as much as other funds, it does cause an issue with the Public Safety category, which has a strict 50% of revenue spending limit annually. As 50% of budgeted revenues are appropriated each year, a reduction in revenues instantly causes the budget to exceed 50% of annual revenues and to be out of compliance with the Council adopted policy unless reductions are made, and any reduction to the transfer out directly impacts the General Fund by the same amount. Reductions are not proposed to the budget for Measure N at this time. There is available one-time public safety fund balance that will be utilized both fiscal years to cover the gap. However, unless revenues recover more quickly than anticipated, beginning in FY 2025/26, either expenditures within the fund will need to be reduced or the transfer out to the General Fund will need to be reduced, thereby also reducing General Fund revenues. The Council could decide to soften the Measure N policy on use of Public Safety revenues by simply allowing for more than 50% to be used in any given year as long as no more than 50% is used in total over the longer-term. That policy exists currently for the other two funding categories, Community Investment and Inclusive Economic Development. As with the other funds, the revenues in this fund will be monitored very closely. Absent a change in policy, a strategy to reduce public safety expenditures will be developed for the next biennial budget.
There are no operational budget requests for the Measure N fund, however, there are requests to fund two new capital projects for a total of $700,000. In each of the two years of the budget, $250,000 is requested to fund sidewalk repair and replacement in areas of high liability which have been reported to the City, and $200,000 is requested in FY 2023/24 to partially fund a project to develop a master plan to reimagine Alyce Norman park.
The Measure N fund is anticipated to end FY 2024/25 with available balance of $5.0 million after funding midyear budget requests. The Measure N summary is provided in Attachment 4. Road Fund (201)
The Road Fund has annual ongoing requests of $67,693 to fund an increased road maintenance budget of $40,000, required 90-day BIT inspections, and minimum wage increase, and one-time operating requests of $30,405 to fund commercial driver license training, the leave payout reserve, and an increase in the fuel budget for this fiscal year. Set-aside for cost allocation for recently approved MOUs with labor groups and future labor negotiations along with the increased funding for capital projects in the Road Fund have resulted in a projected negative balance in this fund for FY 2024/25. For this reason, a reduction of $250,000 toward the Traffic Signal Centracs Controller Phase 2 Interconnect project is proposed for FY 2024/25. There is 1509
Midyear Budget Workshop and Adoption of Resolution 24-7 January 17, 2024
expected to be sufficient balance to fund this reduction in the following fiscal year. The Road Fund is expected to end FY 2024/25 with an available balance of $61,999. General Equipment Fund (207)
There is one request to fund a replacement vehicle for a 16-year-old Park Maintenance truck in FY 2023/24.
Due to new legislation requiring 50% of new vehicle purchases to be electric beginning January 2024, the proposal is to purchase an electric vehicle. The equipment replacement fund is expected to have a balance of $6.5 million after funding this purchase.
Other Special Revenue Funds
There is a request for $50,000 in the Childcare Impact Fee fund to fund an update to the Childcare Demand and Nexus Study to inform demand, appropriate fee level, and future use of childcare impact fee revenues.
The Fire Department has requested to use $189,174 in insurance proceeds from the former Bryte Firehouse toward the replacement of a Fire training facility at the Port.
Funding previously set aside in a special revenue fund ($140,000) for Stone Lock maintenance is requested to transfer into the CIP project for Stone Lock Facility Clean-up and Security.
From CFD-C (Bridgeway Island), $75,000 is requested for the Bridgeway Island sidewalk repair project and $100,000 is requested ($50,000 per year in each of the two years) toward Riverfront cleanup efforts in the Bridge District and $25,000 is requested in FY 2023/24 in the Ironworks CFD for Sycamore tree preservation along Ballpark Avenue.
All funds have sufficient funding for the proposed requests. Water, Sewer, and Refuse Enterprise Funds (501, 506, 511) Sewer (501)
The Sewer Fund has requests of $8,400 annually to fund required 90-day BIT inspections, $5,000 annually for leave payouts for employees leaving the City, and $33,608 in one-time funds for CDL training and fuel budget increase. The Sewer Fund is anticipated to have a balance of $649,817 at the end of FY 2024/25. A rate increase has not been implemented for the Sewer fund since July 2021 and the fund is currently budgeted with a small operating deficit. This fund will be monitored closely until the rate study is completed to ensure sufficient balance remains to bridge the gap until the rate study is completed and new rates are implemented. Additionally, there is a rate stabilization reserve with a balance of $2.2 million which may be used to ensure debt coverage requirements to comply with bond covenants in the meantime. This fund will be monitored closely, and budget reductions will be identified for the midyear budget if necessary.
Water (506)
The Water Fund has ongoing annual requests of $50,332 in FY 2023/24 and $53,799 in FY 2024/25 to fund a $12,500 increase to the maintenance budget, $5,600 for 90-day BIT inspections, and $33,199 in annual maintenance costs for the Sensus portal which allows customers to see hourly water usage data, track trends, alert for high usage and possible leaks. The annual maintenance costs have been paid out of the implementation project budget since the system was implemented in the last couple of years, so this request moves the annual maintenance costs to the operating budget. One-time requests of $56,608 in FY 2023/24 and $35,000 in FY 2024/25 to fund $35,000 annual leave payout contingency for employees leaving the City, CDL training and an increase to the fuel budget. The Water Fund is expected to end FY 2024/25 with an available balance of $3.2 million. The Water Fund also has not had rates updated since July 2021, however this fund has an operating surplus since a portion of rate revenues are used to fund certain capital projects, so while the fund has a slight balance and an operating surplus, without updating rates, fewer funds will be available to fund necessary infrastructure, repair and replacement projects at the water treatment facility and throughout the water system.
Refuse (511)
As with the Water and Sewer Funds, there is no rate increase for refuse implemented for FY 2023/24. A rate study is underway for all three utilities; however a rate change is not anticipated to be implemented until next fiscal year. In the meantime, the City’s contract with Waste Management includes a 4% increase in contract payments to Waste Management. Since the rate study and Prop 218 process have not been completed, the City is unable to pass along the Waste Management contract increase to customers. Council approval is requested to allow the City to continue to pay the contract increase utilizing Refuse fund balance. An increase 1510
Midyear Budget Workshop and Adoption of Resolution 24-7 January 17, 2024
of $1.2 million is proposed for each fiscal year to fund the Waste Management contract. The Refuse Fund is expected to have a remaining fund balance of $3.6 million at the end of June 2025.
Midyear Budget Summary
In total, there are $11.6 million in midyear budget requests, including net revenue reductions of $2.3 million over the next 18 months. Of this, $5.4 million are one-time funding requests, with $2.6 million requested for CIP projects and $2.8 million requested for nonrecurring operating needs. Ongoing annual requests across all funds total just under $4.0 million for the two-year period (approximately $2.0 million annually), with the largest ongoing request being a correction to the Waste Management contract budget of $1.2 million annually in the Refuse Fund.
While sales tax revenues are down, revenue increases in property tax and other areas have been able to mostly offset the impacts to the General Fund, however the tax measure funds will feel the effects, particularly the Measure K fund. All funds are balanced (some with planned use of fund balance) after funding midyear budget requests. The budget overall remains healthy and able to withstand minor setbacks without significant downside, and the smart move by this and previous Councils to set aside and maintain healthy reserves and contingency funding allows the City to weather short-term revenue reductions without significant cuts. For longer-term impacts, healthy reserves allow the City time to make strategic decisions and not rush to implement changes that could have negative unintended consequences. After consideration of the midyear budget by Council, staff will begin the mid-term budget review, focusing on projections for FY 2024/25 which will allow for additional analysis, updates to revenue projections, and time to strategize on options for cutting costs if additional cuts need to be made in the coming fiscal years. The City Council will receive another budget update with the midterm budget which will be presented in May and June.
Environmental Considerations
This action is not a project that is subject to CEQA because it is not an activity that may cause either a direct or reasonably foreseeable indirect physical change in the environment. (Pub. Resources Code, § 21065; CEQA Guidelines §§ 15060(c), 15378(a).)
Commission Recommendation
Not applicable.
Revenue Adjustments
CIP Requests (External/Grant Funding)
CIP Requests (City Funding Sources)
One-Time O&M Requests
Ongoing Requests
$(2,000) $(1,000) $- $1,000 $2,000 $3,000 $4,000
FY 2024/25 FY 2023/24
Budget Requests by Type
(In Thousands)
Thousands
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Midyear Budget Workshop and Adoption of Resolution 24-7 January 17, 2024
Strategic Plan Integration
The City’s mission includes a City government that is financially sound and provides quality services to its residents and visitors. The adoption of a balanced budget that provides necessary services to the community furthers this overall goal.
Alternatives
1. The City Council may adopt the midyear budget amendments as presented; or
2. The City Council may propose modifications to the midyear budget and adopt the midyear budget as modified; or
3. The City Council may conduct the workshop, provide feedback/direction, and delay final consideration/adoption of the midyear budget amendments to a future meeting.
Coordination and Review
The information in this report was coordinated with each City department throughout the midyear budget process.
The final report was reviewed and approved by the City Manager’s Office.
Budget/Cost Impact
The budget and the potential decisions therein are the subject of this report. Impacts on City funds are summarized in the exhibit to resolution 24-7 and throughout this report.
ATTACHMENTS
1. General Fund Budget to Actual with Projections
2. Midyear CIP Budget Detailed Requests
3. Midyear O&M Budget Detailed Requests
4. Tax Measure Long-Term Models
5. Resolution 24-7 Adopting the Midyear O&M and CIP Budget Amendments
6. Revised Authorized Position List
7. Revised and Updated Salary Schedule, effective January 17, 2024 1512
GENERAL OPERATING FUND
REVENUES BUDGET UNAUDITED DIFFERENCE
Property Tax $ 32,072,564 $ 33,520,751 $ 1,448,187
Sales Tax $ 24,968,834 $ 24,280,640 $ (688,194)
Transient Occupancy Tax $ 2,126,932 $ 2,845,071 $ 718,139 Other Taxes $ 1,963,698 $ 2,350,497 $ 386,799
Intergovernmental $ 317,256 $ 311,291 $ (5,965)
Licenses & Permits $ 297,695 $ 381,789 $ 84,094
Fines & Forfeitures $ 185,000 $ 220,717 $ 35,717
Charges for Service $ 5,517,972 $ 5,997,039 $ 479,067
Cannabis Revenue $ 800,000 $ 607,664 $ (192,336)
Other Revenues $ 575,000 $ 1,381,647 $ 806,647
Transfers In $ 4,656,309 $ 4,656,309 $ -
Measure N Reimbursement $ 2,861,442 $ 2,861,442 $ -
TOTAL ONGOING REVENUES $ 76,342,702 $ 79,414,856 $ 3,072,154 TRUE
EXPENSES BUDGET UNAUDITED DIFFERENCE
Salaries & Wages $ 32,858,826 $ 31,577,809 $ (1,281,017) Pension Expense $ 9,291,618 $ 9,242,870 $ (48,748)
OPEB Expense $ 1,324,932 $ 1,078,274 $ (246,658)
Other Benefits $ 5,005,443 $ 4,587,872 $ (417,571)
Payroll Reimbursement Offset $ (944,000) $ (1,224,159) $ (280,159) Operations & Maintenance $ 7,596,254 $ 6,929,231 $ (667,023) Non-Operating $ 3,892,310 $ 3,692,522 $ (199,788)
Capital Outlay $ 326,407 $ 121,894 $ (204,513)
Transfers Out $ 3,509,868 $ 3,509,868 $ -
General Support Allocation $ 9,781,101 $ 9,781,101 $ -
TOTAL ONGOING EXPENSES $ 72,642,758 $ 69,297,281 $ (3,345,477) TRUE
NET ONGOING SURPLUS/(DEFICIT) $ 3,699,944 $ 10,117,575 $ 6,417,631
GENERAL ONE-TIME FUND BUDGET UNAUDITED DIFFERENCE
One-Time Revenues $ 3,000,000 $ 2,785,070 $ (214,930)
One-Time Expenses $ 5,756,434 $ 5,756,434 $ -
NET NONRECURRING SURPLUS/(DEFICIT) $ (2,756,434) $ (2,971,364) $ (214,930)
GENERAL FUND TOTAL BUDGET UNAUDITED DIFFERENCE
Beginning Fund Balance $ 9,855,695 $ 9,855,695 $ -
Net Surplus/(Deficit) $ 943,510 $ 7,146,211 $ 6,202,701 ENDING FUND BALANCE $ 10,799,205 $ 17,001,906 $ 6,202,701
RESERVES BEGINNING
ENDING
(UNAUDITED) CHANGE
Available Fund Balance $ 9,855,695 $ 17,001,906 $ 7,146,211 Budget Stabilization Reserve $ 2,431,024 $ 2,620,411 $ 189,387 General Reserve $ 11,545,559 $ 12,180,473 $ 634,915
Staffing Continuity Reserve $ 500,000 $ 500,000 $ -
TOTAL RESERVES AND FUND BALANCE $ 24,332,277 $ 32,302,790 $ 7,970,513 FY 2022/23
ATTACHMENT 1
1513
GENERAL OPERATING FUND
REVENUES BUDGET YTD ACTUAL PROJECTION
Property Tax $ 34,487,524 $ - $ 35,065,292
Sales Tax $ 24,525,833 $ 6,445,728 $ 23,941,045
Transient Occupancy Tax $ 2,575,000 $ 749,110 $ 2,900,000 Other Taxes $ 1,941,536 $ - $ 2,115,320
Intergovernmental $ 320,656 $ 67,874 $ 320,656
Licenses & Permits $ 355,150 $ 187,410 $ 355,150
Fines & Forfeitures $ 181,000 $ 48,345 $ 181,000
Charges for Service $ 5,537,673 $ 2,350,041 $ 5,537,673 Cannabis Revenue $ - $ 39,913 $ 150,000
Other Revenues $ 334,000 $ 482,964 $ 500,000
Transfers In $ 998,133 $ 472,192 $ 998,133
Measure N Reimbursement $ 2,537,737 $ - $ 2,537,737
TOTAL ONGOING REVENUES $ 73,794,242 $ 10,843,576 $ 74,602,006
TRUE TRUE
EXPENSES BUDGET YTD ACTUAL PROJECTION
Salaries & Wages $ 33,305,376 $ 13,775,506 $ 33,305,376 Pension Expense $ 9,497,309 $ 2,536,875 $ 9,497,309
OPEB Expense $ 550,629 $ 559,533 $ 550,629
Other Benefits $ 5,874,251 $ 2,432,961 $ 5,874,251
Payroll Reimbursement Offset $ (899,500) $ (337,018) $ (899,500) Operations & Maintenance $ 7,655,950 $ 2,471,415 $ 7,655,950 Non-Operating $ 4,118,866 $ 1,971,215 $ 4,118,866
Capital Outlay $ 112,473 $ 9,986 $ 112,473
Transfers Out $ 1,995,200 $ - $ 1,995,200
General Support Allocation $ 10,798,873 $ - $ 10,798,873 TOTAL ONGOING EXPENSES $ 73,009,426 $ 23,420,473 $ 73,009,426 TRUE
NET ONGOING SURPLUS/(DEFICIT) $ 784,816 $ (12,576,897) $ 1,592,580
GENERAL ONE-TIME FUND BUDGET YTD ACTUAL PROJECTION
One-Time Revenues $ - $ 248,708 $ -
One-Time Expenses $ 7,853,426 $ 3,530,775 $ 7,853,426
NET NONRECURRING SURPLUS/(DEFICIT) $ (7,853,426) $ (3,282,066) $ (7,853,426)
GENERAL FUND TOTAL BUDGET YTD ACTUAL PROJECTION
Beginning Fund Balance $ 17,001,906 $ 17,001,906
Net Surplus/(Deficit) $ (7,068,611) $ (6,260,847)
ENDING FUND BALANCE $ 9,933,295 $ 10,741,059
RESERVES BEGINNING BALANCE PROJECTED CHANGE
PROJECTED ENDING
BALANCE JUNE 30,
2024
Available Fund Balance $ 17,001,906 $ (6,260,847) $ 10,741,059 Budget Stabilization Reserve $ 2,620,411 $ 311,657 $ 2,932,067 General Reserve $ 12,180,473 $ 295,503 $ 12,475,977
Staffing Continuity Reserve $ 500,000 $ - $ 500,000
TOTAL RESERVES & FUND BALANCE $ 32,302,790 $ (5,653,686) $ 26,649,103 FY 2023/24
ATTACHMENT 1
1514
GENERAL OPERATING FUND
REVENUES BUDGET PROJECTION
Property Tax $ 35,660,161 $ 36,000,000
Sales Tax $ 25,333,268 $ 24,451,820
Transient Occupancy Tax $ 2,652,250 $ 2,958,000
Other Taxes $ 1,931,703 $ 2,115,320
Intergovernmental $ 325,086 $ 325,086
Licenses & Permits $ 360,150 $ 360,150
Fines & Forfeitures $ 181,000 $ 181,000
Charges for Service $ 5,671,909 $ 5,671,909
Cannabis Revenue $ - $ 150,000
Other Revenues $ 362,505 $ 500,000
Transfers In $ 300,583 $ 300,583
Measure N Reimbursement $ 2,613,869 $ 2,613,869
TOTAL ONGOING REVENUES $ 75,392,484 $ 75,627,737
EXPENSES BUDGET PROJECTION
Salaries & Wages $ 35,663,643 $ 35,663,643
Pension Expense $ 10,251,838 $ 10,251,838
OPEB Expense $ 563,604 $ 563,604
Other Benefits $ 5,387,973 $ 5,387,973
Payroll Reimbursement Offset $ (899,500) $ (899,500)
Operations & Maintenance $ 7,483,125 $ 7,483,125
Non-Operating $ 4,180,184 $ 4,180,184
Capital Outlay $ 86,407 $ 86,407
Transfers Out $ 1,868,687 $ 1,868,687
General Support Allocation $ 10,624,224 $ 10,624,224
TOTAL ONGOING EXPENSES $ 75,210,185 $ 75,210,185
#VALUE!
NET ONGOING SURPLUS/(DEFICIT) $ 182,299 $ 417,552
GENERAL ONE-TIME FUND BUDGET PROJECTION
One-Time Revenues $ - $ -
One-Time Expenses $ 3,457,438 $ 3,457,438
NET NONRECURRING SURPLUS/(DEFICIT) $ (3,457,438) $ (3,457,438)
GENERAL FUND TOTAL BUDGET PROJECTION
Beginning Fund Balance $ 10,741,059 $ 10,741,059
Net Surplus/(Deficit) $ (3,275,139) $ (3,039,886)
ENDING FUND BALANCE $ 7,465,920 $ 7,701,173
RESERVES PROJECTED CHANGE
PROJECTED ENDING
BALANCE JUNE 30,
2025
Available Fund Balance $ (3,039,886) $ 7,701,173
Budget Stabilization Reserve $ (67,776) $ 2,864,291
General Reserve $ 360,596 $ 12,836,573
Staffing Continuity Reserve $ - $ 500,000
TOTAL RESERVES & FUND BALANCE $ (2,747,066) $ 23,902,037 FY 2024/25
ATTACHMENT 1
1515
ATTACHMENT 2 - Capital Improvement Projects (CIP) by Project Type PROJECT CATEGORY FY 2023/24 FY 2024/25 TOTAL
ECONOMIC DEVELOPMENT $ 1,935,215 $ - $ 1,935,215
MUNICIPAL FACILITIES $ 339,174 $ (100,000) $ 239,174
PARK PROJECTS $ 555,000 $ - $ 555,000
TRANSPORTATION|STREET MAINTENANCE PROGRAM $ 250,000 $ 250,000 $ 500,000 TRANSPORTATION | OTHER $ 375,000 $ (874,400) $ (499,400) TOTAL $ 3,454,389 $ (724,400) $ 2,729,989
$(1,000) $(500) $- $500 $1,000 $1,500 $2,000 $2,500
ECONOMIC DEVELOPMENT
MUNICIPAL FACILITIES
PARK PROJECTS
TRANSPORTATION|STREET MAINTENANCE PROGRAM
TRANSPORTATION | OTHER
CIP BY PROJECT CATEGORY
(In Thousands)
ECONOMIC
DEVELOPMENT,
$1,935,215
MUNICIPAL FACILITIES,
$239,174
PARK PROJECTS,
$555,000
TRANSPORTATION|STREET
MAINTENANCE PROGRAM, …
TRANSPORTATION |
OTHER, $(499,400)
CIP BY CATEGORY
1516
ATTACHMENT 2 - Capital Improvement Projects (CIP) by Project Type ID # Project Title Funding Source FY 2023/24 FY 2024/25 ECONOMIC DEVELOPMENT $ 1,935,215 $ -
15056 B Street Tower Parklet Project Community Investment Fund - Measure G 850,000 - 15056 B Street Tower Parklet Project One-Time General Fund 300,000 - 52069 Stone Lock Facility Clean-Up & Security Community Investment Fund - Measure G 645,215 - 52069 Stone Lock Facility Clean-Up & Security Stone Lock Maintenance Special Revenue 140,000 - MUNICIPAL FACILITIES $ 339,174 $ (100,000)
1274 Fire Training Tower Renovation Project Bryte Firehouse Insurance 189,174 - 1276 Childcare Demand Study & Impact Fee Update Childcare Impact Fee Fund 50,000 - 51041 Fire Station Emergency Alert Systems One-Time General Fund 100,000 (100,000) PARK PROJECTS $ 555,000 $ -
1270 Bridgeway Lakes Community Park Facilities Maintenance and Repairs One-Time General Fund 80,000 - 1271 Alyce Norman Park Master Plan Park Impact Fee Fund 200,000 - 1271 Alyce Norman Park Master Plan Measure N - Community Investment 200,000 - 1272 Bridgeway Island Sidewalk Repair CFD C - Bridgeway Island 75,000 - 62158 Westmore Oaks Playfield Improvement Project Measure K - Parks - (196,600) 62158 Westmore Oaks Playfield Improvement Project One-Time General Fund - 196,600 TRANSPORTATION|STREET MAINTENANCE PROGRAM $ 250,000 $ 250,000 17022 On-Call Striping Program One-Time General Fund - 250,000 17022 On-Call Striping Program Measure K - Road - (250,000) 17025 On-Call Arterial Street Pavement Repair One-Time General Fund - 250,000 17025 On-Call Arterial Street Pavement Repair Measure K - Road - (250,000) 17026 Neighborhood Pavement Preservation Program One-Time General Fund 250,000 - 17026 Neighborhood Pavement Preservation Program Measure E - Road Rehabilitation (250,000) - 1275 Sidewalk Repair & Replacement Program Measure N - Community Investment 250,000 250,000 TRANSPORTATION | OTHER $ 375,000 $ (874,400)
62111 North Riverwalk Trail Extension Project Community Investment Fund - Measure G (550,000) - 11039 Clarksburg Branch Line Trail - Village Parkway to South City Limits External Grants|Federal - (224,400) 11039 Clarksburg Branch Line Trail - Village Parkway to South City Limits Community Investment Fund - Measure G 400,000 - 12024 Traffic Signal Centracs Controller Phase 2 Interconnect Construction Road Fund - (250,000) 12209 Signal Cabinet Replacement Project One-Time General Fund 125,000 - 15046 Port Area Infrastructure and Complete Streets Project External Grants|Federal 400,000 - 15046 Port Area Infrastructure and Complete Streets Project Community Investment Fund - Measure G - (400,000) WATER SYSTEM PROJECTS $ - $ -
1267 Water Treatment Plant Security Water Enterprise Fund 500,000 - 22069 Water Tank Cathodic Protection Assessment & Installation Water Impact Fee Fund (500,000) - Total Capital Project Requests $ 3,454,389 $ (724,400)
1517
Water Treatment Plant Security
CIP-01267
Public Works
City of West Sacramento | Water
Not Applicable
Agency:
Department:
Category:
Purpose:
Strategic Plan:
Water | Improvements to Treatment, Supply, Storage and Pumping Facilities Modification/Rehabilitation
Contact: Chris Kania
P.M.: Inambao Lifanu
Status: Council Review
The Water Treatment Plant Site including the Raw Water Intake encroachment and structure area.
Project Location
Project Description
The purpose of this project is to design and construct a security screen around the Water Treatment Plant's Raw Water Intake facility due to security concerns related to multiple break-ins and theft on the intake structure. This will provide higher level of security and help mitigate the general public from accessing the facility. The project will include updating existing fence along the road and updating from the barrel gates to new wrought iron to prohibit vehicle traffic on the levee to reduce public view of the facility to mitigate vandalism and damage. The project will also add security cameras for enhanced visibility of the area. The fence along the levee road will be replaced by a new wrought iron fence, the design of which will need to be engineered. New gates and fencing to be installed on either side of the maintenance road which allows access to do work. The intake catwalk and facility will have a screen designed to eliminate public view of the pumping facility. New security gates on the catwalk need design for better protection from unauthorized access. We will be adding lighting and security cameras in this project.
Key Items:
1. Construct new fence and design/construct replacement of existing fence.
2. New maintenance access gates
3. New catwalk gates and shielding
4. Intake structure screening
5. Cameras and lighting for better security coverage
Funding is requested to transfer from Water Tank Cathodic Protection Project.
Estimated Start
Fall 2023
CIP Status
New Study/Pre-Design
CIP Phase
Financial Information
Funding Sources Prior Years FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Future Years Total 5079621 - Water Impact Fee
Fund
$0 $500,000 $0 $0 $0 $0 $0 $500,000
Total Funding $0 $500,000 $0 $0 $0 $0 $0 $500,000
Operations & Maintenace Prior Years FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Future Years Total No Operations & Maintenance Details Provided
Project Justification
Unauthorized personnel have entered on and in the City's encroachment area and on the intake structure itself.
Multiple thefts with vehicle intrusion.
Central Valley Flood Protection Board is in favor of the new work and the replacement work to mitigate unauthorized personnel on the levee.
Consequences of Not Funding
Continued intrusion and potential security risk for the pumps and motors which supply water to the City.
Alternatives Considered
None
Minor O&M impacts with the added lighting and security camera. Operations budget will be adequate for the changes.
Operation Impact
ATTACHMENT 2 - CIP REQUESTS BY CATEGORY
1518
Bridgeway Lakes Community Park Facilities Maintenance and Repairs CIP-01270
Parks & Recreation
City of West Sacramento | General (Fund 400)
Parks and Open Space Master Plan: Implementation
Agency:
Department:
Category:
Purpose:
Strategic Plan:
Parks and Recreation | Park Improvements
Modification/Rehabilitation
Contact: Kate Smith
P.M.: Chris Surawski
Status: Council Review
3650 Southport Pkwy, West Sacramento, CA 95691
Project Location
Project Description
Remove and replace the roof fascia that has water damage and rot. Replace leaking rain gutter with an improved seamless gutter system with new down spouts. Install leaf guard atop of gutter to prevent debris from entering the rain gutter and clogging the down spouts.
Estimated Start
Summer 2024
CIP Status
New Construction
CIP Phase
Financial Information
Funding Sources Prior Years FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Future Years Total 1079910 - One Time General
Fund
$0 $80,000 $0 $0 $0 $0 $0 $80,000
Total Funding $0 $80,000 $0 $0 $0 $0 $0 $80,000
Operations & Maintenace Prior Years FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Future Years Total No Operations & Maintenance Details Provided
Project Justification
Water damage has resulted dry rot of the roof fascia board caused by water damage. Repairs need to be made to prevent the spread of rot damage to the roof caused by water. This project aligns with the implementation strategy #3 of the Parks Recreation and Open Space Master Plan, "Provide a parks and recreation system offering the community a variety of parks and services that integrate environmental design, safety, community needs and emerging trends." Damage to the facility could pose a public safety issue to the children and staff participating in afterschool programming.
Consequences of Not Funding
The facility will continue to deteriorate resulting in additional damage, and possibly create a public safety issue.
Alternatives Considered
Staff could postpone the improvements to the next budget cycle, but that would just result in additional damage to the facility, increased construction costs, and interfere with youth programming.
Operation Impact
ATTACHMENT 2 - CIP REQUESTS BY CATEGORY
1519
Alyce Norman Park Master Plan
CIP-01271
Parks & Recreation
City of West Sacramento | General (Fund 400)
Parks and Open Space Master Plan: Implementation
Agency:
Department:
Category:
Purpose:
Strategic Plan:
Parks and Recreation | Park Improvements
PA&ED/Design Only
Contact: Kate Smith
P.M.: Kate Smith
Status: Council Review
1225 Carrie St., West Sacramento, CA 95605
Project Location
Project Description
Master Planning effort to rehabilitate and reimagine Alyce Norman Park to both improve existing functionality and expand uses to serve additional population and activities.
Estimated Start
Spring 2024
CIP Status
New PA&ED/Design
CIP Phase
Financial Information
Funding Sources Prior Years FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Future Years Total 1119020 - Measure N Funds -
Inclusive Economic
Development
$0 $200,000 $0 $0 $0 $0 $0 $200,000
2119211 - Park Impact Fee $0 $200,000 $0 $0 $0 $0 $0 $200,000 Total Funding $0 $400,000 $0 $0 $0 $0 $0 $400,000
Operations & Maintenace Prior Years FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Future Years Total No Operations & Maintenance Details Provided
Project Justification
Alyce Norman Park is in need of significant upgrades due to aging facilities, and wear and tear. Alyce Norman Park has been identified in the Parks and Open Space Master Plan as being near the end of its lifecycle. Improvements at Alyce Norman also align with implementation strategy #5, Athletic Field Development, "continue to plan, develop, and operate a variety of athletic field facilities that support multiple sports and activities." A master planning effort would allow the community to reimagine Alyce Norman Park, provide new active and passive recreation elements, and provide the City with an accurate budget in order to identify the necessary funding for construction.
Consequences of Not Funding
Not funding the master plan effort could result in Alyce Norman Park remaining as-is, and falling into further decline, potentially creating a public safety hazard. Not funding the master plan effort would also further the perceived inequities since this is the only dedicated Girls Softball Field in the City and the adjacent Bryte Park has a master plan that is in the process of being implemented.
Alternatives Considered
Only fund the improvements for individual portions of Alyce Norman Park, light the softball fields, and backstops. This would result in some quick fixes however the aging facility will continue to deteriorate. In addition, the adjacent Bryte Park is undergoing a massive overhaul, creating a sense of inequity.
Operation Impact
ATTACHMENT 2 - CIP REQUESTS BY CATEGORY
1520
Bridgeway Island Sidewalk Repair
CIP-01272
Parks & Recreation
City of West Sacramento | General (Fund 400)
Parks and Open Space Master Plan: Implementation
Agency:
Department:
Category:
Purpose:
Strategic Plan:
Parks and Recreation | General
Modification/Rehabilitation
Contact: Kate Smith
P.M.: David Culbertson
Status: Council Review
Walkway between Ryer Island St. and Andrus Island Ct.
Project Location
Project Description
The Bridgeway Island community was designed to have walkways between homes to connect the community to amenities such as the elementary school, parks, trails and a community garden. This section of sidewalk floods during the winter and creates a hazardous situation for children walking to and from school, as well as other pedestrians. Once the water subsides, a layer of slick wet mud is left on the sidewalk creating a slipping hazard. We propose to regrade and replace this section of sidewalk and regrade the area to drain the water to the storm system.
Estimated Start
Spring 2024
CIP Status
New Construction
CIP Phase
Financial Information
Funding Sources Prior Years FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Future Years Total 2699178 - CFD C - Bridgeway
Island
$0 $75,000 $0 $0 $0 $0 $0 $75,000
Total Funding $0 $75,000 $0 $0 $0 $0 $0 $75,000
Operations & Maintenace Prior Years FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Future Years Total No Operations & Maintenance Details Provided
Project Justification
The area was designed so that storm water runs down the sidewalk to a central collector. The sidewalk also has sloped landscape on both sides.
The ground under the sidewalk has shifted/sunken and creates multiple large puddles in this section of sidewalk. Though we have occasional puddles in other areas, these cover the entire walkway and stay for weeks after the rain. With the landscaped slopes, the only way to circumvent the puddles is to reroute multiple blocks, or walk up the muddy, slippery slope.
Consequences of Not Funding
The area will persist to be a safety issue and increases the risk of a slip and fall in the area. It also reflects poorly on the City giving a sense of neglect.
Alternatives Considered
Alternatives included: lifting the sidewalk by pumping concrete underneath it; installing a French drain on the side of the sidewalk; adding a raised walkway to pass over flooded sections; sandbags on the slopes. All alternatives were flawed, increased liability, or cost prohibitive. The long term solution is to regrade and replace the section of sidewalk.
Operation Impact
ATTACHMENT 2 - CIP REQUESTS BY CATEGORY
1521
Fire Training Tower Renovation Project
CIP-01274
Capital Projects
City of West Sacramento | General (Fund 400)
Not Applicable
Agency:
Department:
Category:
Purpose:
Strategic Plan:
Facilities | Fire
Modification/Rehabilitation
Contact: Jaipal Chahal
P.M.: Jai Chahal
Status: Council Review
Fire Training Tower Facility located in the Northwestern area of the Port of West Sacramento.
Project Location
Project Description
The current Fire Training Tower Facility has 4 modular buildings that are at the end of there useful life and will need to be replaced, This project will consist of purchasing's and installing 4 new / used modular buildings of similar size.
Estimated Start
Winter 2024
CIP Status
New Construction
CIP Phase
Financial Information
Funding Sources Prior Years FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Future Years Total 1079910 - One Time General
Fund
$0 $189,174 $0 $0 $0 $0 $0 $189,174
Total Funding $0 $189,174 $0 $0 $0 $0 $0 $189,174
Operations & Maintenace Prior Years FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Future Years Total No Operations & Maintenance Details Provided
Project Justification
The Fire Training Tower Facility is used to host multiple training exercises for fire personnel throughout the year. In order to facilitate these trainings a functional classroom and field environment such as the one located at the Port is required.
Consequences of Not Funding
The current modular buildings have severe dry rot, leaking roofs and deteriorated beyond repair. If not funded the modular buildings will continue to deteriorate and need to be condemned.
Alternatives Considered
None.
Operation Impact
ATTACHMENT 2 - CIP REQUESTS BY CATEGORY
1522
Sidewalk Repair & Replacement Program
CIP-01275
Public Works
City of West Sacramento | General (Fund 400)
Not Applicable
Agency:
Department:
Category:
Purpose:
Strategic Plan:
Transportation | General
Replacement
Contact: Lorianne Landsaw
P.M.: Bobby Santos
Status: Council Review
Locations are Citywide.
Project Location
Project Description
The City has a multitude of sidewalk areas in need of repair. While the State's "Streets & Highways Code 5610" advises that all property owners are responsible for sidewalks that front their property, the City currently does not have a defined ordinance reinforcing this statement. As several complaints have been received about sidewalks in need of maintenance, and sidewalks in disrepair create trip and fall risk, these issues should be repaired as soon as possible to avoid injury or additional liability. As such, staff is proposing the City utilize Measure N Community Investment Funds to repair the sidewalks for which the City has received complaints until such time Council considers an ordinance that defines how these repairs are made and who is responsible for funding them.
Estimated Start
Summer 2024
CIP Status
New Construction
CIP Phase
Financial Information
Funding Sources Prior Years FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Future Years Total 1119375 - Measure N Funds -
Community Investment
$0 $250,000 $250,000 $0 $0 $0 $0 $500,000
Total Funding $0 $250,000 $250,000 $0 $0 $0 $0 $500,000 Operations & Maintenace Prior Years FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Future Years Total No Operations & Maintenance Details Provided
Project Justification
In an effort to to lessen the burden on property owners typically imposed by the Streets & Highways Code, the City will temporarily take on the burden, using an on-call contractor to be determined by an RFP, of replacing sidewalk panels that are damaged to the point where they cannot be shaved down to ensure that pedestrian areas comply with the City's Standard Specifications & Details.
Consequences of Not Funding
The majority of these areas are reported to Public Works by citizens via PublicStuff and by calling in. If the City does not notify the property owner (s) despite knowing of the issue, the City could be found liable if someone is injured.
Alternatives Considered
An Ordinance to reinforce the Streets & Highways Code and a payment program have been considered. A workshop will be brough to Council at a future date for Council to consider whether and how to implement this program.
Replacing damaged sidewalks lessens O&M costs and reduces potential City liability.
Operation Impact
ATTACHMENT 2 - CIP REQUESTS BY CATEGORY
1523
Chilcare Demand Study & Impact Fee Update
CIP-01276
City Manager's Office
City of West Sacramento | General (Fund 400)
Community and Youth Outreach
Agency:
Department:
Category:
Purpose:
Strategic Plan:
Economic Development | General
Study/Pre-Design Only
Contact: Justine Jimenez
P.M.: Justine Jiminez
Status: Council Review
None- funding for study only.
Project Location
Project Description
This is funding for a Childcare Demand/Nexus study in order to prioritize childcare facilities construction/expansion/improvements. The Childcare Impact Fee charged to developers does not have a clear plan that will enable the city to be responsive to current and future childcare needs, and this study will give us insight both into childcare needs and into appropriate and updated fees to be charged and utilized.
Estimated Start
Spring 2024
CIP Status
New Study/Pre-Design
CIP Phase
Financial Information
Funding Sources Prior Years FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Future Years Total 2249510 - Child Care Impact
Fees
$0 $50,000 $0 $0 $0 $0 $0 $50,000
Total Funding $0 $50,000 $0 $0 $0 $0 $0 $50,000
Operations & Maintenace Prior Years FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Future Years Total No Operations & Maintenance Details Provided
Project Justification
The last Childcare Demand/Nexus study for the City of West Sacramento was done in 1997 and updated in the early 2000s. We need a current plan with childcare needs, and an updated Childcare Impact Fee structure in order to continue this program.
Consequences of Not Funding
If not funded, we would have to return the funding that we already have in reserves, and we would not gain the insight provided by the Childcare Nexus study.
Alternatives Considered
Utilizing the funding for capital improvement projects for childcare without assessing needs prior to doing so, returning the funding.
Operation Impact
ATTACHMENT 2 - CIP REQUESTS BY CATEGORY
1524
Clarksburg Branch Line Trail - Village Parkway to South City Limit (PA&ED) CIP-11039
Capital Projects
City of West Sacramento | General (Fund 400)
Sustainable Mobility Systems
Agency:
Department:
Category:
Purpose:
Strategic Plan:
Transportation | Transportation Studies
PA&ED/Design Only
Contact: Victoria Soares
P.M.: Steve Rosen
Status: Council Review
Clarksburg Branch Line Trail (CBLT) alignment from Village Parkway south, across existing trestle bridge to existing bridge abutments at South River Road, and across South River Road to connect with the Great California Delta Trail.
Project Location
Project Description
CDD Transportation Planning Project Only at this phase (PA&ED). This project is the remaining portion of the Clarksburg Branch Line Trail to be paved from River City High School to the Southport Levee Trail at the south end of the City. This project will also study the existing (possibly historic) wood trestle bridge of the former Yolo Short Line, as well as the existing bridge abutments crossing South River Road to determine their significance, structural integrity, and ability to be repurposed for trail use, or if they must be removed or upgraded. We'll also work with surrounding property owners to provide engagement and outreach. Project is an essential part of the Regional Trail network linking to the Great California Delta Trail.
Estimated Start
Spring 2025
CIP Status
Planned PA&ED/Design
CIP Phase
Financial Information
Funding Sources Prior Years FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Future Years Total 1069020 - Gen C.I. Spec Tax
(Measure G)
$0 $400,000 $0 $0 $0 $0 $0 $400,000
1109531 - Measure E Funds -
Bikes/Peds/Trails
$0 $0 $55,600 $0 $0 $0 $0 $55,600
External - Grants | Other
Agencies
$0 $0 $0 $0 $0 $0 $0 $0
Total Funding $0 $400,000 $55,600 $0 $0 $0 $0 $455,600
Operations & Maintenace Prior Years FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Future Years Total No Operations & Maintenance Details Provided
Project Justification
This project is in the Bicycle, Pedestrian and Trails Master Plan. 80% of this project is proposed to be grant funded. This CIP requests city funding for the 20% local match. Project is an essential part of the Regional Trail network linking to the Great California Delta Trail and current infrastructure must be assessed before any design can be analyzed. As construction of the Southport Levee Trail is funded, and this project is a link to that trail system, it will be important to fund and initiate this project for coordination with that Parks projects. This project will also provide the essential link to the Yarborough development to the south facilitating access to the regional trail network.
Consequences of Not Funding
If left unfunded, staff will not pursue grant funding for this project. The project will remain in the Bicycle, Pedestrian, and Trails Master Plan, but will not be considered again until it is potentially approved in the next CIP budget cycle. Not funding this project would mean that coordination with ongoing projects like the Southport Levee Recreation Trail would not occur. In addition, preparation for emerging development project's active transportation needs would be delayed.
Alternatives Considered
The City Council may choose to fund 100% of this project allowing staff to proceed immediately with procurement to complete the design and environmental phase. This would "fast track" the project, enabling staff to seek grant funding to complete final design and construction phases.
Trails currently maintained by Parks O&M will continue to maintain this trail facility.
Operation Impact
ATTACHMENT 2 - CIP REQUESTS BY CATEGORY
1525
Traffic Signal Centracs Controller Phase 2 Interconnect Construction CIP-12024
Capital Projects
City of West Sacramento | General (Fund 400)
Not Applicable
Agency:
Department:
Category:
Purpose:
Strategic Plan:
Transportation | Signals and Lighting
Modification/Rehabilitation
Contact: Gary Predoehl
P.M.: Joshua Bailey
Status: Council Review
Citywide locations
Project Location
Project Description
This project would provide for the interconnect of traffic signal controllers associated with Phase 2 of the Centracs Traffic Signal Controller installations. The new controllers will provide the ability to communicate remotely with all signals throughout the City, however, some type of communication medium will be necessary to actually connect with the Phase 2 traffic signal controllers. These communication mediums could be hard-wired such as fiber optic or it could be some type of wireless technology. The Phase 2 controllers are being purchased currently and will be installed near the end of the 2023 calendar year and will complete the installation of Centracs traffic controllers at all traffic signals in the City.
The Phase 1 purchase of Centracs controllers and interconnect is complete. Much of the interconnect was completed with the fiber optic cable that was installed as part of the recently West Capitol Ave project.
Estimated Start
Summer 2024
CIP Status
Planned Construction
CIP Phase
Financial Information
Funding Sources Prior Years FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Future Years Total 2019211 - Road Fund - Gas
Tax
$0 $0 $750,000 $0 $0 $0 $0 $750,000
Total Funding $0 $0 $750,000 $0 $0 $0 $0 $750,000
Operations & Maintenace Prior Years FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Future Years Total No Operations & Maintenance Details Provided
Project Justification
Without this interconnect project for the signals associated with the Centracs Traffic Signal Controller Installation Phase 2 project, the controller installations will be extremely limited. This project is necessary for communication with the signals remotely.
Consequences of Not Funding
Without this interconnect project for the signals associated with the Centracs Traffic Signal Controller Installation Phase 2 project, the controller installations will be extremely limited. This is a necessary component of that project.
Alternatives Considered
Do nothing with either project, however, that continues to leave the City with an antiquated traffic signal system throughout the City.
O&M impacts will be minimal for fiber optic cables to all signals throughout the City. There will ongoing maintenance associated with all traffic signals throughout the City. The Road Fund is the appropriate location for this funding, however, Measures E and K would also be appropriate along with the General Fund.
Operation Impact
ATTACHMENT 2 - CIP REQUESTS BY CATEGORY
1526
Signal Cabinet Replacement Project
CIP-12209
Public Works
City of West Sacramento | General (Fund 400)
Not Applicable
Agency:
Department:
Category:
Purpose:
Strategic Plan:
Transportation | Signals and Lighting
Replacement
Contact: Lorianne Landsaw
P.M.: Lorianne Landsaw
Status: Council Review
Various signal locations throughout the City.
Project Location
Project Description
Citywide there are ten (10) traffic signal locations that need the controller cabinet replaced.
UPDATE:
Twenty (20) traffic signal cabinets have been purchased and are currently at the Corporation Yard waiting for installation. A list of locations, in priority order, has been provided. Additional funds are needed at this time to continue with the replacement.
Estimated Start
Fall 2022
CIP Status
In Progress Construction
CIP Phase
Financial Information
Funding Sources Prior Years FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Future Years Total 1089211 - Measure K Funds -
Roads
$300,000 $0 $0 $0 $0 $0 $0 $300,000
1079910 - One Time General
Fund
$0 $125,000 $0 $0 $0 $0 $0 $125,000
Total Funding $300,000 $125,000 $0 $0 $0 $0 $0 $425,000 Operations & Maintenace Prior Years FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Future Years Total Capital Outlay $0 $100,000 $100,000 $100,000 $100,000 $100,000 $0 $500,000 Professional Services $0 $20,000 $20,000 $20,000 $20,000 $20,000 $0 $100,000 Total O&M $0 $120,000 $120,000 $120,000 $120,000 $120,000 $0 $600,000 ATTACHMENT 2 - CIP REQUESTS BY CATEGORY
1527
Project Justification
Several signal cabinets throughout the city need replacement due to outdated Manual on Uniform Traffic Control Devices (MUTCD) specifications, “wear and tear” or damage. A fully loaded signal cabinet is comprised of software, video detection, battery back-up, pedestrian signal equipment, power supplies, fiber optic, and CCTV camera capabilities. The total cost of each unit is $30,000 which includes both the fully loaded cabinet and an outside contractor to install. The useful life of the replaced unit is twenty-five (25) years.
Traffic cabinets that need replacing are delaying transportation travel for pedestrians, bicyclist, and vehicles. Issues with the cabinets in need of replacement include soldered bay loads which are subject to overheating and power loss, outdated plug ins that impact pedestrian access to push buttons, all of which impact overall performance and increase staff time for repairs. These delays cause increases in emissions, unnecessary frustration, and potential accidents.
Once these units are replaced, staff has developed a plan to replace 2-4 annually and the cost will be incorporated in the cost center budget with replacement work performed by staff or contracted with outside agency.
Consequences of Not Funding
Staff will not be able to improve mobility and efficiency for transportation needs by replacing outdated or damaged traffic signal cabinets which is ultimately a safety concern.
Alternatives Considered
Continue with current process of replacing when time and funding are available.
Staff has developed a plan to replace 2-4 annually and the cost will be incorporated in the cost center budget with replacement work performed by staff or contracted with outside agency once the critical units are replaced.
Operation Impact
ATTACHMENT 2 - CIP REQUESTS BY CATEGORY
1528
Port Area Infrastructure and Complete Streets Project
CIP-15046
Capital Projects
City of West Sacramento | General (Fund 400)
Pavement Management Program: Implementation
Agency:
Department:
Category:
Purpose:
Strategic Plan:
Transportation | Transportation Studies
PA&ED/Design Only
Contact: Victoria Soares
P.M.: Joanna Ortiz
Status: Council Review
Southport Parkway from the future intersection with Enterprise Blvd to Lake Washington Blvd, Lake Washington Blvd from Industrial Blvd to Southport Parkway, Industrial Blvd from Harbor Blvd to Lake Washington Blvd, and Harbor Blvd from Industrial Blvd to the I-80 interchange.
Project Location
Project Description
PA/ED phase for a pavement rehabilitation and complete streets project along Southport Parkway from the future intersection with Enterprise Blvd to Lake Washington Blvd, Lake Washington Blvd from Industrial Blvd to Southport Parkway, Industrial Blvd from Harbor Blvd to Lake Washington Blvd, and Harbor Blvd from Industrial Blvd to the I-80 interchange. The project will include pavement rehabilitation as well as elements of complete streets to help with grant eligibility. Grant funding for construction will follow the PA/ED phase.
Estimated Start CIP Status
New PA&ED/Design
CIP Phase
Financial Information
Funding Sources Prior Years FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Future Years Total 2039211 - Road Fund - SB1 $500,000 $0 $0 $0 $0 $0 $0 $500,000 1079910 - One Time General
Fund
$250,000 $0 $0 $0 $0 $0 $0 $250,000
1069020 - Gen C.I. Spec Tax
(Measure G)
$60,000 $0 $600,000 $0 $0 $0 $0 $660,000
External - Grants | Federal $0 $400,000 $0 $0 $0 $0 $0 $400,000 TBD - Unknown $0 $0 $0 $25,000,000 $25,000,000 $0 $0 $50,000,000 5079621 - Water Impact Fee
Fund
$0 $0 $0 $7,000,000 $0 $0 $0 $7,000,000
Total Funding $810,000 $400,000 $600,000 $32,000,000 $25,000,000 $0 $0 $58,810,000 Operations & Maintenace Prior Years FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Future Years Total No Operations & Maintenance Details Provided
Project Justification
Southport Parkway is a major arterial in the City's roadway network. It serves approximately 20,000 vehicle daily (over 5.3 million vehicle trips a year). It is also one of the worst segments of roadway in the City with an average Pavement Condition Index (PCI) rating of 25. In the calendar year 2018, the City received 44 complaints regarding the pavement condition of Southport Parkway. This is anticipated to be at the top of the priority list for the Community Investment Program under the pavement management strategy plan. The intent with the PA/ED phase is to make the project shovel-ready for grant opportunities.
Consequences of Not Funding
As pavement condition continues to decrease, the cost of the eventual rehabilitation/reconstruction increases exponentially.
Alternatives Considered
Alternatives were considered but they would lead to greater costs.
Operation Impact
ATTACHMENT 2 - CIP REQUESTS BY CATEGORY
1529
B Street Tower Parklet Project
CIP-15056
Economic Development & Housing
City of West Sacramento | General (Fund 400)
Not Applicable
Agency:
Department:
Category:
Purpose:
Strategic Plan:
Economic Development | General
New Construction
Contact: Katie Yancey
P.M.: Amber Saiyasit
Status: Council Review
Communication tower located at 304 B Street in Washington Neighborhood.
Project Location
Project Description
This project is located in the Washington District along the North River Walk Trail Extension Project and part of an existing public art project underway per the Washington District Public Art Implementation Plan. This project will create a small park at the base of the B Street Communication Tower Public Art installation, which is currently underway. As part of the initial parklet design process, it was discovered that lead abatement on the communication tower would be required, given the increased public access and use the area. Additional funds are being requested for the lead abatement, and staff is requesting that other funding for the project that was originally included as part of the North Riverwalk Trail Extension Project (CIP #62111) be transferred into this CIP to better manage the project costs/funding as an independent CIP.
Estimated Start
Fall 2023
CIP Status
In Progress Construction
CIP Phase
Financial Information
Funding Sources Prior Years FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Future Years Total 1069020 - Gen C.I. Spec Tax
(Measure G)
$0 $950,000 $0 $0 $0 $0 $0 $950,000
1079910 - One Time General
Fund
$0 $300,000 $0 $0 $0 $0 $0 $300,000
Total Funding $0 $1,250,000 $0 $0 $0 $0 $0 $1,250,000
Operations & Maintenace Prior Years FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Future Years Total No Operations & Maintenance Details Provided
Project Justification
The B Street/Communication Tower Parklet Project was approved by City Council as part of the FY 22/23-23/24 biennial budget. During due diligence efforts for the parklet design, it was determined that lead abatement was necessary for the communications tower. This work was not anticipated in the original budget. A significant amount of work and funding has already been committed to this important project and the additional funding request is needed to move forward with the project. The improvements will support the interaction between the public, riverfront and new trail extension, as well as public art. Additionally, the project will provide improved access for ongoing maintenance of the public art feature.
Consequences of Not Funding
Public access would not be permitted without the remediation.
Alternatives Considered
Delaying the project. This is not recommended as construction of the accompanying public art installation is underway and the Riverwalk Trail Extension Project was recently completed. Constructing the project at a later date will impact use of the trail and access to public art and this important public amenity.
There will be ongoing landscape maintenance costs associated with this project. Due to the size of the project, these are expected to be minor and will be determined based on the final design of the project.
Operation Impact
ATTACHMENT 2 - CIP REQUESTS BY CATEGORY
1530
On-Call Striping Program
CIP-17022
Public Works
City of West Sacramento | General (Fund 400)
Not Applicable
Agency:
Department:
Category:
Purpose:
Strategic Plan:
Transportation | Traffic Operations & Safety Improvements Modification/Rehabilitation
Contact: Lorianne Landsaw
P.M.:
Status: Council Review
Citywide
Project Location
Project Description
The City has numerous locations where the striping has faded to a point that it is difficult to see. In order to improve safety throughout the City, an annual on-call striping program and contract will address the locations in the City where striping is in the worst condition.
Estimated Start CIP Status CIP Phase
Financial Information
Funding Sources Prior Years FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Future Years Total 1109211 - Measure E Funds -
Road Rehabilitiation
$500,000 $0 $0 $0 $0 $0 $0 $500,000
1089211 - Measure K Funds -
Roads
$250,000 $0 $0 $250,000 $250,000 $250,000 $0 $1,000,000 1079910 - One Time General
Fund
$0 $0 $250,000 $0 $0 $0 $0 $250,000
Total Funding $750,000 $0 $250,000 $250,000 $250,000 $250,000 $0 $1,750,000 Operations & Maintenace Prior Years FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Future Years Total No Operations & Maintenance Details Provided
Project Justification
The City has numerous locations where the striping has faded to a point that it is difficult to see. In order to improve safety throughout the City, an annual on-call striping program and contract is needed to address the locations in the City where striping is in the worst condition. Illegible striping could be cited as a contributing factor in vehicular lawsuits against the City.
Consequences of Not Funding
Striping will continue to deteriorate throughout the City and the worst locations will not be re-striped.
Alternatives Considered
1) Having Public Works road maintenance crews do this work. They are unable to do so with their limited number of staff and funding devoted to roads.
This project is O&M for striping throughout the City. The PW O&M staff are not able to perform this type of maintenance based on current staffing and funding levels.
Operation Impact
ATTACHMENT 2 - CIP REQUESTS BY CATEGORY
1531
On-Call Arterial Street Pavement Repair
CIP-17025
Public Works
City of West Sacramento | General (Fund 400)
Pavement Management Program: Implementation
Agency:
Department:
Category:
Purpose:
Strategic Plan:
Transportation | Street Maintenance Program & Surface Improvements Modification/Rehabilitation
Contact: Lorianne Landsaw
P.M.:
Status: Council Review
Citywide
Project Location
Project Description
The purpose of this project is to have an on-call construction contract to assist the Public Works O&M Department in the maintenance and repair of pavement on arterial streets that has failed beyond the ability of the Public Works O&M Department staff to perform the repairs (major potholes or series of potholes).
Estimated Start CIP Status CIP Phase
Financial Information
Funding Sources Prior Years FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Future Years Total 1109211 - Measure E Funds -
Road Rehabilitiation
$500,000 $0 $0 $0 $0 $0 $0 $500,000
1089211 - Measure K Funds -
Roads
$0 $250,000 $0 $250,000 $250,000 $250,000 $0 $1,000,000 1079910 - One Time General
Fund
$0 $0 $250,000 $0 $0 $0 $0 $250,000
Total Funding $500,000 $250,000 $250,000 $250,000 $250,000 $250,000 $0 $1,750,000 Operations & Maintenace Prior Years FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Future Years Total No Operations & Maintenance Details Provided
Project Justification
This is an issue that has continually plagued the City and specifically the Public Works O&M Department. With a significant amount of deferred maintenance on streets throughout the City, many arterial streets are experiencing the result of that deferred maintenance...significant cracking and potholes. The City receives many calls and complaints on "Public Stuff" in regard to these areas of pavement failure. Unfortunately the Public Works O&M Department is quite often not able to adequately respond to these situations because of inadequate staffing and funding. This project will provide a way to address these specific issues.
Consequences of Not Funding
Continued deferred maintenance leading to more citizen complaints and increased costs to deal with the issue in the future.
Alternatives Considered
Doing nothing.
This project deals specifically with O&M work as a result of deferred maintenance.
Operation Impact
ATTACHMENT 2 - CIP REQUESTS BY CATEGORY
1532
Neighborhood Pavement Preservation Program
CIP-17026
Capital Projects
City of West Sacramento | General (Fund 400)
Pavement Management Program: Implementation
Agency:
Department:
Category:
Purpose:
Strategic Plan:
Transportation | Street Maintenance Program & Surface Improvements Modification/Rehabilitation
Contact: Gary Predoehl
P.M.:
Status: Council Review
As part of the establishment of the Neighborhood Preservation Program in 2019, the City was split into ten areas. One area of the City will be chosen annually based on specific criteria including condition of the roadways in the area, the last time any treatments were done to the pavement in the area, and how much benefit will be provided by applying a pavement treatment in an area in that year.
Project Location
Project Description
The Neighborhood Preservation Program will provide a surface treatment in one of ten areas of the City on an annual basis. Over the ten year period, all areas of the City will receive some type of pavement treatment on the neighborhood streets. The pavement treatments will include slurry seals, chip seals, cape seals or some other type of pavement treatment. New pavement striping will also be included. The purpose of these treatments is to preserve the pavements thereby extending their useful lives and reducing costs over the lifecycle of the pavements.
Estimated Start
2020
CIP Status CIP Phase
Financial Information
Funding Sources Prior Years FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Future Years Total 1109211 - Measure E Funds -
Road Rehabilitiation
$500,000 $1,421,360 $0 $0 $0 $0 $0 $1,921,360
1079910 - One Time General
Fund
$0 $250,000 $0 $0 $0 $0 $0 $250,000
1089211 - Measure K Funds -
Roads
$0 $16,196 $0 $0 $0 $0 $0 $16,196
2039211 - Road Fund - SB1 $0 $0 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $0 $4,000,000 Total Funding $500,000 $1,687,556 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $0 $6,187,556 Operations & Maintenace Prior Years FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Future Years Total No Operations & Maintenance Details Provided
Project Justification
This project addresses one of the two main programs of the City's Pavement Management Program Implementation, "Neighborhood Pavement Preservation." The other "Community Investment Program" addresses the arterial street network and includes other projects in the CIP.
Pavement Management Program Implementation is listed as a Top Priority in the Management Agenda portion of the City Council's 2019 Strategic Plan.
Consequences of Not Funding
Further deferred maintenance and deterioration of the neighborhood streets in the City.
Alternatives Considered
Do nothing which leads to further deferred maintenance and deterioration of the neighborhood streets in the City.
This project is considered as a maintenance/preservation activity. If it is not performed, roads will continue to deteriorate until demolition and reconstruction is necessary to restore the roadways.
Operation Impact
ATTACHMENT 2 - CIP REQUESTS BY CATEGORY
1533
Water Tank Cathodic Protection Assessment & Installation CIP-22069
Public Works
City of West Sacramento | Water
Not Applicable
Agency:
Department:
Category:
Purpose:
Strategic Plan:
Water | Improvements to Treatment, Supply, Storage and Pumping Facilities Modification/Rehabilitation
Contact: Lorianne Landsaw
P.M.: Inambao Lifanu
Status: Council Review
Various Water Tanks throughout the City
Project Location
Project Description
Cathodic Protection helps reduce and/or prevent corrosion on the water holding tanks. FY 2023/24 approved funds are requested to transfer to new project for Water Treatment Plant security to implement necessary security measures at the Treatment Plant.
Estimated Start CIP Status
New
CIP Phase
Financial Information
Funding Sources Prior Years FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Future Years Total 5079621 - Water Impact Fee
Fund
$0 $0 $500,000 $0 $0 $0 $0 $500,000
Total Funding $0 $0 $500,000 $0 $0 $0 $0 $500,000
Operations & Maintenace Prior Years FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Future Years Total No Operations & Maintenance Details Provided
Project Justification
Adding cathodic protection to the remaining 4 water tanks in the City that are not currently equipped with it- Carlin, Northeast, PSIP, and Bridgeway Lakes- will increase the useful life expectancy of the tanks.
Consequences of Not Funding
The tanks can continue holding water without cathodic protection; however, corrosion is always an issue and may not be readily detected.
Alternatives Considered
There will be no additional O&M costs other than brief monthly inspections.
Operation Impact
ATTACHMENT 2 - CIP REQUESTS BY CATEGORY
1534
Fire Station Emergency Alert Systems
CIP-51041
Capital Projects
City of West Sacramento | General (Fund 400)
Not Applicable
Agency:
Department:
Category:
Purpose:
Strategic Plan:
Facilities | Fire
Replacement
Contact: Gary Predoehl
P.M.:
Status: Council Review
Fire Station 43 - 1561 Harbor Blvd (FY23/24) and four other fire stations over the five-year period.
Project Location
Project Description
Replacement of emergency alert system at Fire Station 43 in FY23/24. Replacement of the emergency alert systems at the four other fire stations (one per year) over the five-year period of the CIP.
Estimated Start
2023
CIP Status
New Construction
CIP Phase
Financial Information
Funding Sources Prior Years FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Future Years Total 1079910 - One Time General
Fund
$0 $200,000 $0 $100,000 $100,000 $100,000 $0 $500,000
Total Funding $0 $200,000 $0 $100,000 $100,000 $100,000 $0 $500,000 Operations & Maintenace Prior Years FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Future Years Total No Operations & Maintenance Details Provided
Project Justification
The emergency alerting system in a fire station consists of lights, tones, and speakers which are activated to notify the crew at that station that they are being dispatched to an emergency incident. For many years, WSFD has used a company, ComTech, to maintain this equipment. This equipment is original (from early 90s?) and as such is archaic and failing. Finding replacement parts for these systems, as well as vendors who will service them is extremely difficult (if not impossible). Furthermore, finding a vendor that will service equipment that was installed or maintained by ComTech is even more challenging, if not impossible. All five fire stations have the same Comtech system.
Comtech has recently and abruptly gone out of business. This has left WSFD (as well as other regional FDs who utilize ComTech) in a tenuous position. While all five West Sacramento fire stations should have their emergency alerting equipment replaced due to its age, obsolescence, and inability to be serviced, this is a larger project that can likely be amortized over several years. The acute issue that needs to be addressed in the immediate future pertains to Station 43, which has been experiencing alerting failures as of early March 2023. These failures cause crews to not be alerted to an incident or miss critical information that is announced by the dispatcher when the initial dispatch is made. Approximate costs to replace the emergency alerting equipment for this station are in the range of $80,000-$100,000.
Consequences of Not Funding
The current emergency alert system in Station 43 is being held together with "baling wire and duct tape" and is non-functional at times. These failures cause crews to not be alerted to an incident or miss critical information that is announced by the dispatcher when the initial dispatch is made. The company that installed and maintained the alert system (Comtech) has suddenly gone out of business. Failure to fund this project will continue the untenable situation of fire crews not being alerted to an incident or missing critical information that is announced by the dispatcher when the initial dispatch is made.
Alternatives Considered
None.
With new Fire Station Emergency Alert systems provided and installed by a new provider, O&M impacts should diminish over time as the new systems are installed in each fire station.
Operation Impact
ATTACHMENT 2 - CIP REQUESTS BY CATEGORY
1535
Stone Lock Facility Clean-Up & Security
CIP-52069
Economic Development & Housing
City of West Sacramento | General (Fund 400)
Parks and Open Space Master Plan: Implementation
Agency:
Department:
Category:
Purpose:
Strategic Plan:
Economic Development | General
Pre-Development Activities
Contact: Katie Yancey
P.M.: Mark Polhemus
Status: Council Review
The Stone Lock Facility is located at 1801 and 1821 Jefferson Blvd.
Project Location
Project Description
In 2015, the City acquired fee title to the Stone Lock Facility for public purposes. In 2018, the City prepared the Stone Lock Reuse Strategy, which describes four phases for de-industrializing the site and converting the asset into the focal point of the City's revised Central Park concept which is referenced in both the Pioneer Bluff and Stone Lock Reuse Master Plan and the Parks, Recreation and Open Space Master Plan. The first phase improvements are recommended to occur between 2018 and 2023 and include: clearing and grubbing the site's overgrown vegetation, constructing safety railing, demolishing outbuildings, securing and structurally retrofitting the building to be reused, installing bi-level lighting and improving pathways into the facility. Multiple cleanup efforts have occurred over the years, but the buildings have continued to experience vandalism. Additional improvements, including fencing and lighting, are planned to take place in the coming year, but anticipated grant funding to cover these costs have not materialized. This request for funding is to cover additional costs needed with security of the buildings and property to prevent further deterioration while the City continues to plan for future, long-term improvements.
Estimated Start CIP Status CIP Phase
Financial Information
Funding Sources Prior Years FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Future Years Total External - Donations &
Contributions
$0 $140,000 $0 $0 $0 $0 $0 $140,000
1069020 - Gen C.I. Spec Tax
(Measure G)
$0 $1,110,000 $0 $0 $0 $0 $0 $1,110,000
Total Funding $0 $1,250,000 $0 $0 $0 $0 $0 $1,250,000
Operations & Maintenace Prior Years FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Future Years Total No Operations & Maintenance Details Provided
ATTACHMENT 2 - CIP REQUESTS BY CATEGORY
1536
Project Justification
In 2018, the City received a $300,000 U.S. Environmental Protection Agency grant (EPA grant) to inventory, characterize, assess, and conduct cleanup planning and other related activities for brownfield sites in Pioneer Bluff to support redevelopment. Additional funding is needed to now complete the next phase of cleanup and security improvements to prevent further deterioration of the property and buildings. While these improvements are underway, staff will continue to explore other grant opportunities for more significant site improvements.
Consequences of Not Funding
The Stone Lock Facility's upland improvements (i.e. not in the canal) attract nuisance behavior. All of the buildings have been broken into and heavily vandalized and illegal dumping has occurred on the site. The recommended cleanup and maintenance activities described in the Pioneer Bluff and Stone Lock Reuse Master Plan include safety and security measures that will deter this behavior. If these measures are not implemented then the site and its buildings will continue to decay which may result in these original structures or the site being unusable in the future. The Pioneer Bluff and Stone Lock Reuse Master Plan identifies historic preservation as a goal for the retrofit of the Stone Lock Facility.
Alternatives Considered
None were considered as these first phase activities are recommended in the Pioneer Bluff and Stone Lock Reuse Master Plan with a completion date of 2023 and are leveraged by $300,000 of grant funding already secured for much of the related planning activities.
Additional ongoing expenses will be incurred to maintain the properties. These costs will be estimated concurrent with the next phase of security improvements at Stone Lock and as part of a larger citywide operations analysis currently underway.
Operation Impact
ATTACHMENT 2 - CIP REQUESTS BY CATEGORY
1537
North Riverwalk Trail Extension Project
CIP-62111
Economic Development & Housing
City of West Sacramento | General (Fund 400)
Not Applicable
Agency:
Department:
Category:
Purpose:
Strategic Plan:
Transportation | Bicycle, Pedestrian & Trail Facilities New Construction
Contact: Katie Yancey
P.M.: Joanna Ortiz
Status: Council Review
On the crown of the Sacramento River Levee between the Broderick Boat ramp and the I Street Bridge.
Project Location
Project Description
The original CIP included constructing a paved ADA-accessible and lit trail along the crown of the levee connecting the Broderick boat ramp to the I Street Bridge, completing a new ADA compliant pedestrian bicycle rail track crossings at 3rd and D Streets and walkability improvements to frontage on D and 2nd, 3rd and C street including the widening of C Street to add a dedicated bicycle facility leading onto the I Street Bridge Replacement. The project also included funding for a public art feature adjacent to the trail, as well as public improvements, including landscaping, to provide public access to the public art, as well as a place for respite along the trail. These additional improvements have lagged behind the trail project, which is now complete. As such, staff is proposing that funding for these additional improvements be transferred to a stand-alone CIP for the improvements.
Estimated Start
Fall 2023
CIP Status
In Progress
CIP Phase
Financial Information
Funding Sources Prior Years FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Future Years Total External - Grants | Federal $3,677,785 $0 $0 $0 $0 $0 $0 $3,677,785 1069020 - Gen C.I. Spec Tax
(Measure G)
$2,554,505 ($550,000) $0 $0 $0 $0 $0 $2,004,505
1109211 - Measure E Funds -
Road Rehabilitiation
$63,500 $0 $0 $0 $0 $0 $0 $63,500
2979020 - Enhanced
Infrastructure Financing
District (EIFD)
$0 $0 $0 $0 $0 $0 $0 $0
Total Funding $6,295,790 ($550,000) $0 $0 $0 $0 $0 $5,745,790 Operations & Maintenace Prior Years FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Future Years Total Maintenance - Structures &
Grounds
$0 $20,000 $0 $0 $0 $0 $0 $20,000
Total O&M $0 $20,000 $0 $0 $0 $0 $0 $20,000
ATTACHMENT 2 - CIP REQUESTS BY CATEGORY
1538
Project Justification
Due to the shift in schedules for the various improvements originally funded under one CIP, funds for the parklet and public art improvements are proposed to be transferred into a separate CIP for better long term project management and to be able to closeout the larger trail portion of the project.
Consequences of Not Funding
This request is an administrative item to transfer funds to a stand-alone CIP focused on specific parklet and public art improvements that are already underway.
Alternatives Considered
None were considered as these improvements are consistent with the Washington Realized and Washington Public Art Implementation Plan, as well as the Parks, Recreation and Open Space Master Plan.
The project is constructing a asphalt paved, lit bicycle and pedestrian trail section between E St and the Broderick boat ramp and public art. There is little maintenance except for changing light bulbs, electrical power, cleaning graffiti--no landscaping or irrigation. There is a public art sculptural installation at the old communication tower which will include light as a media. The artist selected will be required to create a maintenance plan for the city prior to it accepting the work. The additional maintenance on the trail could be about $1,000 a month or $12,000 annually based on the same kind of facility in the Bridge District. Based on other art maintenance, that could be estimated at the cost of electricity similar to several residential units no more than $12,000 a year and repair in response to vandalism and changing lights as needed. It is recommended that the art which is part of the grant match be funded with the EIFD so that it can be programmed to pay the ongoing maintenance. Additionally the project is expected to reduce regular police calls in an area that has had significant police response due to drugs, prostitution and illegal encampments-so possibly lower public safety calls.
Operation Impact
ATTACHMENT 2 - CIP REQUESTS BY CATEGORY
1539
Westmore Oaks Playfield Improvement Project
CIP-62158
Parks & Recreation
City of West Sacramento | General (Fund 400)
Parks and Open Space Master Plan: Implementation
Agency:
Department:
Category:
Purpose:
Strategic Plan:
Parks and Recreation | Park Improvements
PA&ED/Design Only
Contact: Erin Rivas
P.M.: Erin Rivas
Status: Council Review
1504 Fallbrook Street
Project Location
Project Description
The WUSD school site located at 1504 Fallbrook Street includes playfields that are not used by the school and are no longer maintained by the District. WUSD has offered the City an opportunity to explore improving the playfield portion of the site for public access. Proposed improvements would include improved playfields, the addition of drinking fountains and improved fencing.
Estimated Start
Summer 2023
CIP Status
New PA&ED/Design
CIP Phase
Financial Information
Funding Sources Prior Years FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Future Years Total External - Grants | Other
Agencies
$0 $600,000 $0 $0 $0 $0 $0 $600,000
External - Grants | State $0 $340,000 $0 $0 $0 $0 $0 $340,000 2119211 - Park Impact Fee $0 $0 $2,400,000 $0 $0 $0 $0 $2,400,000 1079910 - One Time General
Fund
$0 $0 $196,600 $0 $0 $0 $0 $196,600
1089530 - Measure K Funds -
Parks
$0 $0 $0 $0 $0 $0 $0 $0
Total Funding $0 $940,000 $2,596,600 $0 $0 $0 $0 $3,536,600 Operations & Maintenace Prior Years FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Future Years Total No Operations & Maintenance Details Provided
Project Justification
Coordinating with WUSD and developing additional park and playfield space for the community aligns with the City’s 2019 Strategic Plan Management Agenda High Priority, “Parks, Recreation and Open Space Master Plan Implementation,” and the City Strategic Plan goal to make “West Sacramento: Preferred place to live, work, learn and play.” Consequences of Not Funding
Not funding the project would result in unspent grant funding, and missing out on an opportunity to create a new public park for the community with much needed additional playfields.
Alternatives Considered
Not funding would result in unimproved playfields at Westmore Oaks that would not be open to the public.
Operation Impact
ATTACHMENT 2 - CIP REQUESTS BY CATEGORY
1540
ATTACHMENT 3 - OPERATIONS & MAINTENANCE MID-YEAR BUDGET REQUESTS BY CATEGORY EXPENSE CATEGORY FY 2023/24
One-Time
FY 2023/24
Ongoing
FY 2024/25
One-Time
FY 2024/25
Ongoing
PERSONNEL/LABOR RELATED $ 745,500 $ 197,789 $ 745,500 $ 269,763 TECHNOLOGY RELATED $ 18,000 $ 54,775 $ 24,000 $ 55,742
VEHICLES/EQUIPMENT $ 365,250 $ 8,200 $ - $ 2,200
SERVICES/SUPPLIES $ 482,552 $ 1,585,108 $ 60,000 $ 1,676,341 REPAIRS/MAINTENANCE $ 251,000 $ 52,500 $ 65,000 $ 55,000 OTHER $ 60,000 $ - $ - $ -
TOTAL O&M REQUESTS $ 1,922,302 $ 1,898,372 $ 894,500 $ 2,059,046
ONE-TIME ANNUAL
PERSONNEL/LABOR RELATED $ 1,491,000 $ 269,763
TECHNOLOGY RELATED $ 42,000 $ 55,742
VEHICLES/EQUIPMENT $ 365,250 $ 2,200
SERVICES/SUPPLIES $ 542,552 $ 1,676,341
REPAIRS/MAINTENANCE $ 316,000 $ 55,000
OTHER $ 60,000 $ -
$- $0.5 $1.0 $1.5 $2.0 $2.5
PERSONNEL/LABOR RELATED
TECHNOLOGY RELATED
VEHICLES/EQUIPMENT
SERVICES/SUPPLIES
REPAIRS/MAINTENANCE
OTHER
O&M Requests by Category (in millions)
ONE-TIME ANNUAL
1541
ATTACHMENT 3 - OPERATIONS & MAINTENANCE MID-YEAR BUDGET REQUESTS BY CATEGORY DP # TITLE DEPARTMENT FUNDING SOURCE FY 2023/24
ONE-TIME
FY 2023/24
ONGOING
FY 2024/25
ONE-TIME
FY 2024/25
ONGOING
PERSONNEL/LABOR RELATED $ 745,500 $ 197,789 $ 745,500 $ 269,763 511 IT Non-Management Standby Pay City Manager's Office General Support Services Fund - 13,000 - 26,000 553 Next STEPS Intern City Manager's Office General Support Services Fund - 12,000 - 13,500 554 Summer STEPS Internship Program City Manager's Office General Support Services Fund - 89,000 - 92,000 555 HR Employee Appreciation City Manager's Office General Support Services Fund - 14,461 - 12,461 556 City Manager's Office Training, Travel & Meals City Manager's Office General Support Services Fund - 16,500 - 3,000 559 Capital Projects GIS & Mapping Group Organizational Transfer Capital Projects General Fund - - - - 561 Leave Payout Contingency Finance Operating Funds 745,500 - 745,500 - 571 Extra Help Minimum Wage Adjustments City Manager's Office Operating Funds - 42,702 - 112,003 572 Extra Help - Reclassification of Acquatics and Spark Positions Parks & Recreation General Fund - 10,126 - 10,799 TECHNOLOGY RELATED $ 18,000 $ 54,775 $ 24,000 $ 55,742
512 Sensus Portal Annual Maintenance Cost Finance Water Fund - 32,232 - 33,199 514 Microsoft 365 Licenses City Manager's Office General Support Services Fund - 12,554 - 12,554 548 Special Event Permitting Software City Manager's Office Measure E Fund 18,000 - 24,000 - 568 Police Scheduling Program Police General Fund - 9,989 - 9,989 VEHICLES/EQUIPMENT $ 365,250 $ 8,200 $ - $ 2,200
517 Fleet Equipment Public Works General Support Services Fund 240,250 8,200 - 2,200 532 Park Maintenance Enclosed Trailer Parks & Recreation General Fund 30,000 - - - 557 Parks and Recreation Vehicle Replacement Parks & Recreation General Equipment Replacement Fund 95,000 - - - SERVICES/SUPPLIES $ 482,552 $ 1,585,108 $ 60,000 $ 1,676,341 515 Waste Management Roll-Off Dumpster Contract Public Works Various - 53,725 - 47,725 516 Commercial Driver License Training Public Works Various 67,252 - - - 522 Recreation Center Pool Chemical Funding Parks & Recreation General Fund - 20,000 - 25,000 529 Financial Sustainability Analysis Supplemental Funding Parks & Recreation General Fund 15,000 - - - 530 Additional Pest/Rodent Control Funding Parks & Recreation General Fund - 50,000 - 50,000 531 Parks Maintenance Support Services Parks & Recreation General Fund - 86,790 - 86,790 533 Parks Operations Additional Safety Clothing/Supplies Parks & Recreation General Fund - 8,000 - 8,000 534 Parks Operations Increased Janitorial Costs Parks & Recreation General Fund 4,800 - - - 537 Class B Firefighting Foam Replacement Fire General Fund 65,000 - - - 538 Fire Plans Examiner Services Fire General Fund 85,000 - - - 540 Public Works Fuel Budget Increase Public Works Various 49,000 - - - 541 90-day BIT Inspections Public Works Various - 23,800 - 23,800 552 Additional Funding for Attorney services City Manager's Office General Support Services Fund - 128,840 - 173,415 558 Additional Funding for Security Contract Public Works Various 86,500 - - - 562 Contract Security Services Police General Fund 60,000 - 60,000 - 566 Funding Increase for Background Investigations Police General Fund - 22,500 - 22,500 567 Waste Hauler Contract Midyear Adjustment Community Development Refuse Fund - 1,191,453 - 1,239,111 573 Book of Fee Udpate - Community Development Community Development Community Development Fund 50,000 - - - REPAIRS/MAINTENANCE $ 251,000 $ 52,500 $ 65,000 $ 55,000 520 Bryte Park Ballfield Light Repairs Parks & Recreation General Fund 10,000 - 15,000 - 523 Common Area Maintenance Refresh Parks & Recreation General Fund 9,000 - - - 524 Riverfront Clean-up Parks & Recreation CFD-R Bridge District 50,000 - 50,000 - 527 Ballpark Avenue Sycamore Preservation Parks & Recreation CFD-P Ironworks 25,000 - - - 542 Window Blind Repair and Replacement - City Hall Public Works General Support Services Fund 20,000 - - - 543 Carpet Replacement for Room 311 Public Works General Support Services Fund 7,000 - - - 544 Water Maintenance and Repair Budget Increase Public Works Water Fund - 12,500 - 15,000 545 Road Maintenance and Repair Budget Increase Public Works Road Fund - 40,000 - 40,000 560 Apparatus Maintenance - Operations Fire General Fund 130,000 - - - OTHER $ 60,000 $ - $ - $ -
536 Yolo County Homeless Coordination Project Economic Development & Housing Measure E Fund 60,000 - - - TOTAL O&M REQUESTS $ 1,922,302 $ 1,898,372 $ 894,500 $ 2,059,046 1542
Budget Decision Package
$13,000.00
$26,000.00
$39,000.00
Net Request (2023/2024):
Net Request (2024/2025):
Total Net Request:
Package ID: DP-00511
Status: Budget Review
Title: IT Non-Management Standby Pay
Department: City Manager's Office Priority: 1
Contact: Jon Robinson Phone: (916) 617-4511
Mandatory: No
Section 1 - General Information
Strategic Plan:
Not Applicable
Description:
Project Type:
Change to Existing Program/Service
This decision package recommends an annual appropriation of $26,000 (pro-rated for 2023/2024) to fund standby pay for non-management IT staff responding to safety related after-hours service calls.
The City's public safety and after-hours emergency operations are required to be available to serve the public 24/7.
These groups rely heavily on technology, such as the mobile data computers in Police and Fire vehicles, to facilitate timely dispatch and incident response. Other technological systems, such as Police body cameras and the alarm enunciators at fire stations, also play a key role in the City's safe, timely, and accountable response to emergencies.
When any of these systems fail, there are immediate life safety implications, both for City staff and for residents.
Historically, in order to provide 24/7 tech support for these systems, IT has relied upon the willingness of 1-2 management staff to be constantly on call to respond to these service calls. This model was adequate for a time, but as the City has grown, it has become apparent that after-hours response duty must be spread to more IT staff. It is fundamentally imprudent for the City to rely entirely on 1-2 individuals to provide after-hours support, since that approach lowers morale and makes the City vulnerable when key staff are on vacation or otherwise unable to respond.
Further, while non-managers have been willing to voluntarily handle these calls at times, the City presently has no authority to require them to be available, making it impossible to plan for their assistance in an emergency.
Many jurisdictions address this issue by paying non-management staff to be on call after hours. This decision package recommends that the City implement standby pay, which would allow IT managers to assign qualified nonmanagement IT staff to be on-call for after-hours emergencies. The requested amount of $23,000 annually is based on paying $2.75/hour standby pay, which is equivalent to the lowest level currently provided to a represented group at the City. This item also requests an annual allowance of $4,270 for overtime pay related to after hours calls, which staff estimates is sufficient given historical demand for these services. The math underlying these calculations is included in the attachment.
Section 2 - Costs
Fund Activit
y
Object Description 2023/2024 2024/2025 One
Time
104 9034 5113 IT Standby Pay
This appropriation will allow IT to assign non-management staff to on-call duty, increasing the City's resilience, avoiding potential service delays, and improving service delivery to key after hours IT customers, primarily the Police and Fire departments. (The 2023/2024 request is
pro-rated.)
$13,000.00 $26,000.00
Total $13,000.00 $26,000.00
ATTACHMENT 3 - DECISION PACKAGES BY CATEGORY
1543
Section 3 - Detailed Information
Objectives/Need for Request:
The goal of this request is to improve public safety by creating a more reliable and resilient approach to providing afterhours tech support.
Consequences of Not Funding:
If this item isn't funded, IT will continue with the existing model under which after-hours calls handled primarily by nonmanagers who volunteer to come in, and by IT management. All efforts will be made to avoid delays for after-hours service, but the City will run the risk of a situation where IT cannot respond to critical support calls in a timely fashion.
Alternatives Considered:
Staff considered hiring consultants to provide after-hours support. However, hiring an outside firm would be inordinately expensive, and would require an enormous investment of IT staff time to train the consultants on the relevant City equipment. The proposed approach is simple, relatively inexpensive, and will result in faster service and greater resilience.
Section 4 - Attachments
Attachment Attachment Description
Standby Pay Calculations This spreadsheet shows the calculations that were used to project the size of the appropriation required for the proposed standby pay.
Standby Calcs Revised - RRaper
ATTACHMENT 3 - DECISION PACKAGES BY CATEGORY
1544
Budget Decision Package
$32,232.00
$33,198.96
$65,430.96
Net Request (2023/2024):
Net Request (2024/2025):
Total Net Request:
Package ID: DP-00512
Status: Budget Review
Title: Sensus Portal Annual Maintenance Cost
Department: Finance Priority: 1
Contact: Ted Williams Phone: (916) 617-4835
Mandatory: No
Section 1 - General Information
Strategic Plan:
Not Applicable
Description:
Project Type:
Significant Increase
This is Decision Package requests additional funds for Sensus, an advanced metering infrastructure software product which was implemented during the upgrade to complete the City-wide water meter conversion project. The Sensus portal provides customers with the ability to view hourly water usage to take control over their water usage and bill, and to detect leaks before incurring a significant increase to the bill. The Sensus contract costs were previously paid out of the water meter upgrade project. The contract recently renewed for another 5-year term; however, the annual cost for the software was inadvertently left out of the operating budget approved by Council.
Section 2 - Costs
Fund Activit
y
Object Description 2023/2024 2024/2025 One
Time
506 9600 5257 budget for Sensus portal annual payment
This was inadvertently missed in the original budget.
Contract requires annual payment.
$32,232.00 $33,198.96
Total $32,232.00 $33,198.96
Section 3 - Detailed Information
Objectives/Need for Request:
The goal is to continue supporting the City-wide meter conversion project by maintaining the service contract for the customer care portal which allows customers to monitor their water usage. The service contract includes annual support coverage for RNI SAAS fee, support/analytics fee, TGB annual hardware maintenance, and the customer care portal.
Consequences of Not Funding:
If not funded customers will not have access to the online portal, and will not be able to monitor their water usage.
Alternatives Considered:
The City is in the process of converting to Sensus water meters. Their software product is the only option available for use with their water meters.
Section 4 - Attachments
Attachment Attachment Description
Contract Summary
ATTACHMENT 3 - DECISION PACKAGES BY CATEGORY
1545
Budget Decision Package
$12,553.77
$12,553.77
$25,107.54
Net Request (2023/2024):
Net Request (2024/2025):
Total Net Request:
Package ID: DP-00514
Status: Budget Review
Title: Microsoft 365 Licenses
Department: City Manager's Office Priority: 3
Contact: Jon Robinson Phone: (916) 617-4511
Mandatory: No
Section 1 - General Information
Strategic Plan:
Not Applicable
Description:
Project Type:
Change to Existing Program/Service
This decision package requests an annual appropriation of $12,553.77 to allow purchase of additional Office 365 licenses for City staff.
In order for staff to have access to Outlook, MS-Word and the other products from the MS-Office suite, the City must purchase a license. IT staff endeavors to budget for the appropriate number of licenses, but these estimates can become outdated quickly as departments hire new staff (especially temporary help) and want them to have access to MS-Office products. Historically, IT has either paid for the non-budgeted licenses out of other line items, or required the department to pay for them. Either way, the process creates unnecessary administrative friction.
IT budgeted $356,381 for 502 of these licenses for FY 23-24. In order to cover new and temporary staff who will need licenses, IT anticipates the need to purchase 20 additional licenses. The $12,553.77 annual appropriation requested in this decision package would cover the purchase of the necessary licenses during this two year budget period.
Section 2 - Costs
Fund Activit
y
Object Description 2023/2024 2024/2025 One
Time
104 9034 5257 Office 365 Licenses
These licenses are necessary for staff in various
departments to access e-mail (Outlook) and other MSOffice products. $12,553.77 $12,553.77
Total $12,553.77 $12,553.77
Section 3 - Detailed Information
Objectives/Need for Request:
The goal of this decision package is to assure the streamlined and timely procurement of MS-Office licenses for City staff.
Consequences of Not Funding:
If this item is not funded, staff will endeavor to economize on the use of MS-Office licenses, and to identify alternative funding for the anticipated uptick in license requests.
Alternatives Considered:
Staff considered billing the new license requests out to each department as they came in. While this approach would internalize the cost of these licenses to the affected department, and potentially instigate more careful thought about which staff members need licenses, staff concluded that the time and effort required to implement that approach likely outweighed the benefit.
Section 4 - Attachments
ATTACHMENT 3 - DECISION PACKAGES BY CATEGORY
1546
Budget Decision Package
$53,725.00
$47,725.00
$101,450.00
Net Request (2023/2024):
Net Request (2024/2025):
Total Net Request:
Package ID: DP-00515
Status: Budget Review
Title: Waste Management Roll-Off Dumpster Contract
Department: Public Works Priority: 1
Contact: Lorianne Landsaw Phone: (916) 617-4579
Mandatory: No
Section 1 - General Information
Strategic Plan:
Not Applicable
Description:
Project Type:
Significant Increase
The Departments utilizing the Corporation Yard (Public Works and Parks & Recreation) have a contract with Waste Management of Woodland for roll-off dumpster service for specific types of waste disposal, including trash, mixed recycling, metal recycling, clean green waste, and wood. The hauling and disposal rates proposed in the new contract represent a significant increase to the previous year, and the currently budgeted funds are not adequate.
Section 2 - Costs
Fund Activit
y
Object Description 2023/2024 2024/2025 One
Time
201 9210 5241 Road Fund
Projected FY 23/24 Cost (trash & greenwaste): $32,000
Budgeted FY 23/24 value: $14,275
$17,725.00 $17,725.00
251 9455 5261 Illegal Dumping
Projected FY 23/24 costs: $53,000
FY 23/24 budget: $40,000
Removed. No capacity in illegal dumping cost center. Have to cut costs by $40k annually as it is budgeted at a deficit currently of $30k annually.
$0.00 $0.00
101 9520 5222 PARKS 101-9520-5222
Additional funds required to provide service
$32,000.00 $27,000.00
110 9019 5241 PARKS 110-9019-5241
Additional funds required to continue to provide service $4,000.00 $3,000.00
Total $53,725.00 $47,725.00
Section 3 - Detailed Information
Objectives/Need for Request:
The objective of this decision package is to increase the available funding for Roads (201-9210-5241, used for green waste and trash) and Illegal Dumping (251-9455-5261, used for trash, wood, and recycling) to cover the projected costs of the contract for FY 23/24 for the Public Works Department. For the Parks Department, additional funds are requested for 101-9520-5222 #80000 for green waste and trash, as well as Measure E (110-9019-5241) for on-call services as needed.
Consequences of Not Funding:
The consequences of not funding would mean the City would need to decrease their responsive services for illegal dumping and street sweeping to reduce the number of dumpster loads required, and cover the rest of the necessary costs utilizing funds from other cost centers, which would further reduce services.
Alternatives Considered:
The City can attempt to find an alternate roll-off dumpster provider that would provide cost savings; however, that does not negate the need for a budget increase at this time.
ATTACHMENT 3 - DECISION PACKAGES BY CATEGORY
1547
Budget Decision Package
$67,252.50
$0.00
$67,252.50
Net Request (2023/2024):
Net Request (2024/2025):
Total Net Request:
Package ID: DP-00516
Status: Budget Review
Title: Commercial Driver License Training
Department: Public Works Priority: 0
Contact: Lorianne Landsaw Phone: (916) 617-4579
Mandatory: No
Section 1 - General Information
Strategic Plan:
Not Applicable
Description:
Project Type:
New Program/Initiative
On February 7, 2022 the Department of Motor Vehicles implemented federal Entry Level Driver Training (ELDT) requirements for commercial driver's license (CDL) applicants. ELDT must be conducted by a registered training provider listed on the federal Training Provider Registry. The City currently only has 1 registered training provider, who is a full-time employee and is not able to accommodate the necessary training.
Section 2 - Costs
Fund Activit
y
Object Description 2023/2024 2024/2025 One
Time
104 9326 5258 Fleet
3 employees to receive CDL
$9,607.50 $0.00 Yes
201 9210 5258 Roads
2 employees to receive CDL
$6,405.00 $0.00 Yes
501 9410 5258 Sewer
3 employees to receive CDL
$9,607.50 $0.00 Yes
506 9611 5258 Water Distribution
2 employees to receive CDL
$6,405.00 $0.00 Yes
215 9230 5258 Storm
1 employee to receive CDL
$3,202.50 $0.00 Yes
506 9612 5258 Water Backflow
1 employee to receive CDL
$3,202.50 $0.00 Yes
107 9329 5258 PARKS & RECREATION
Parks & Recreation - Parks Operations, 101-9520-5258
3 employees to receive CDL
$9,607.50 $0.00 Yes
107 9329 5258 POLICE
POLICE - PATROL, 101-9113-5258
6 employees to receive CDL
$19,215.00 $0.00 Yes
105 9910 5950 Transfer 105 to 215
Transfer to cover 215 cost
$3,202.50 $0.00 Yes
215 9230 4990 Transfer 105 to 215
Transfer to cover cost
($3,202.50) $0.00 Yes
Total $67,252.50 $0.00
Section 3 - Detailed Information
Objectives/Need for Request:
Additional training funds specifically for this purpose will allow departmental personnel the ability to attend a class provided by a registered training provider and obtain their commercial driver's license in a timely manner, which benefits the individual departments and the City as a whole.
ATTACHMENT 3 - DECISION PACKAGES BY CATEGORY
1548
Consequences of Not Funding:
Employees who need to obtain their CDL must first obtain a permit, which is good for a limited number of days. If the sole registered training provider currently on staff with the City is not available to train in this timeframe, the permit expires and the employee must go through the time and expense (which the City reimburses) of getting another permit.
In addition, there are several pieces of City-owned equipment that require a CDL to operate.
Alternatives Considered:
Existing employees who have their CDL have been approached about becoming a registered training provider; however, due to the specific requirements and lack of incentive, there has not been any interest at this time.
Section 4 - Attachments
ATTACHMENT 3 - DECISION PACKAGES BY CATEGORY
1549
Budget Decision Package
$248,450.00
$2,200.00
$250,650.00
Net Request (2023/2024):
Net Request (2024/2025):
Total Net Request:
Package ID: DP-00517
Status: Budget Review
Title: Fleet Equipment
Department: Public Works Priority: 1
Contact: Lorianne Landsaw Phone: (916) 617-4579
Mandatory: No
Section 1 - General Information
Strategic Plan:
Not Applicable
Description:
Project Type:
One Time Expenditure
With the hiring of a new Facilities & Fleet Superintendent who has a strong fleet background and is a certified master mechanic, several safety shortfalls in relation to necessary equipment have been identified and need to be addressed.
Section 2 - Costs
Fund Activit
y
Object Description 2023/2024 2024/2025 One
Time
104 9326 5240 Air over hydraulic jack
This is used to lift heavy equipment to perform suspension repairs and tire replacements.
$1,000.00 $0.00 Yes
104 9326 5240 Heavy equipment jack stands
Required to safely support heavy equipment while lifted to conduct repairs and service.
$500.00 $0.00 Yes
104 9326 5240 Oil drain buckets
The City's current oil drain receptacles no longer meet OSHA standards.
$600.00 $0.00 Yes
104 9326 5240 25-ton press
Used to press wheel bearings and suspension
components. The City's current press does not have any
modern safety features as it is 20+ years old.
$1,200.00 $0.00 Yes
104 9326 5240 Miller 252 welder
The City's current welder is a hazard due to its age; this new welder will allow mechanics to auto detect the
material and required electricity flow, which results in a better weld and less power required.
$5,200.00 $0.00 Yes
104 9326 5240 A/C Machine to charge hybrid/electric vehicles With the current Green requirements, the City's fleet of hybrid and electric vehicles will be increasing. This
machine allows mechanics to repair air conditioning
repairs on these vehicles.
$7,600.00 $0.00 Yes
104 9326 5240 PPE Equipment Cabinet
Staff requires a designed cabinet for all OSHA required PPE equipment that is shop accessible.
$200.00 $0.00 Yes
104 9326 5240 Above ground lifts
These lifts are used for passenger vehicles and light duty trucks to perform maintenance. The existing ones have
exceeded their useful life and need to be replaced. While these are bolted into the ground, they will be able to move to the new Corporation Yard.
$120,000.00 $0.00 Yes
104 9326 5240 Roll around staircase
Used to access auxiliary motors on equipment where the
motor is high in the air.
$1,000.00 $0.00 Yes
ATTACHMENT 3 - DECISION PACKAGES BY CATEGORY
1550
104 9326 5240 Parts Washer
This machine clears off contaminants after repairs are
made, and can also be used to clean brake components
prior to installation.
$400.00 $0.00 Yes
104 9326 5240 Koni Lifts
6 lifts requested. These lifts are to raise heavy equipment via the wheels to perform undercarriage repairs. These lifts are portable and can be used for lighter equipment as well. $90,000.00 $0.00 Yes
104 9326 5240 24-Volt Welding Spool Gun
Used while performing repairs on equipment while out of the shop.
$750.00 $0.00 Yes
104 9326 5240 Torch Kit
The City's current torch does not meet OSHA
requirements.
$500.00 $0.00 Yes
104 9326 5215 Flammable Cabinets
Specifically used to store substances that are extremely flammable. One will be used for aerosols, the other for liquids.
$4,500.00 $0.00 Yes
104 9326 5240 Tire Balance Machine
The initial cost will be quickly recovered as having a tire balance machine on-site allows the mechanics to properly balance equipment tires on-site rather than having to
contract the service out.
$2,700.00 $0.00 Yes
104 9326 5240 Tire Bead Brake Machine
This machine removes the tire from the rim; having the
machine on site allows repairs to be completed by the
mechanics and does not require the use of additional
consultants.
$2,100.00 $0.00 Yes
104 9326 5240 Wheel Lifter
Used to remove wheels from vehicles; reduces the
possibility of injury.
$2,000.00 $0.00 Yes
104 9326 5257 JPRO Software & Equipment
This software is required to communicate and perform
diagnostic repairs on all heavy equipment. There is a onetime equipment cost included in the initial request; ongoing maintenance will be $2,200 annually.
$8,200.00 $2,200.00
Total $248,450.00 $2,200.00
Section 3 - Detailed Information
Objectives/Need for Request:
The procurement of necessary safety equipment to bring the Fleet Shop into compliance with Federal, State, and Local regulations. All purchases will be completed with the idea of relocation to the new Corporation Yard.
Consequences of Not Funding:
The equipment being used is out of date, has not been subjected to regular safety inspections, and in most cases the Equipment Mechanics are using tools that are not appropriate for the job at hand. All of these can lead to severe safety hazards and possible safety citations being issued by government inspections.
Alternatives Considered:
An alternative considered is to only purchase items that the lack thereof leave the City out of compliance with rules and regulations.
Section 4 - Attachments
ATTACHMENT 3 - DECISION PACKAGES BY CATEGORY
1551
Budget Decision Package
$10,000.00
$15,000.00
$25,000.00
Net Request (2023/2024):
Net Request (2024/2025):
Total Net Request:
Package ID: DP-00520
Status: Budget Review
Title: Bryte Park Ballfield Light Repairs
Department: Parks & Recreation Priority: 2
Contact: Michelle Deleon Phone: (916) 617-4622
Mandatory: No
Section 1 - General Information
Strategic Plan:
Parks and Open Space Master Plan: Implementation
Description:
Project Type:
One Time Expenditure
The ballfield lights at Bryte Park are utilized by youth soccer, youth flag football, adult soccer, and adult softball throughout the year. In Fiscal Year 2022/23, the athletics budget spent $12,173.00 on maintenance and repair of these lights however this did not provide a permanent solution for repair, and we continue to encounter deferred maintenance. There are several health and safety concerns associated with poorly maintained ballfield lights. First, poor lighting leads to higher risk of injury for participants. Second, if the lights are flickering or inconsistent, this causes distractions for participants leading to higher risk of injury. Third, if the lights are not properly grounded, there is a risk of electrical shock. In addition to the health and safety concerns, poorly maintained ballfield lights can lead to resident complaints and reduction or cancellation of sports leagues and rentals.
To address these concerns, the request is for additional funding to go towards maintenance and repair of the ballfield lights at Bryte Park. This funding would be used to:
• Inspect the lights for any signs of damage or wear and tear. • Replace any broken or burned-out bulbs.
• Repair any damaged electrical wiring or ballasts.
• Troubleshoot any problems with the lighting system.
• Ensure that the lights are properly grounded.
It is critical to keep the Bryte Park lights functioning and safe until we are able to successfully replace them with the Bryte Park Master Plan implementation.
Section 2 - Costs
Fund Activit
y
Object Description 2023/2024 2024/2025 One
Time
101 9515 5240 Bryte Park Ballfield Light Repairs
Additional funding requested for maintenance and repairs of the Bryte Park ballfield lights.
$10,000.00 $15,000.00 Yes
Total $10,000.00 $15,000.00
Section 3 - Detailed Information
Objectives/Need for Request:
The objective of this request is to obtain funding for the required maintenance and repair of the ballfield lights at Bryte Park.
ATTACHMENT 3 - DECISION PACKAGES BY CATEGORY
1552
Consequences of Not Funding:
If funding is not approved for the maintenance and repair of the ballfield lights at Bryte Park, the health and safety of participants will be at risk. The department will be forced to cut programs and decrease funding in other areas which may result in the cancellation of programs and leagues, a loss of revenue, and unaddressed health and safety concerns.
Alternatives Considered:
1. Cancel athletic programs, cap participation numbers based on available budget. This alternative is not recommended.
2. Cancelling programs and rentals that use Bryte park throughout the year such as West Sac Soccer, NFL Flag Football, Adult soccer and Softball.
3. Fund a lower amount each year to help offset the cost of light maintenance and repairs which will still carry safety risks.
Section 4 - Attachments
ATTACHMENT 3 - DECISION PACKAGES BY CATEGORY
1553
Budget Decision Package
$20,000.00
$25,000.00
$45,000.00
Net Request (2023/2024):
Net Request (2024/2025):
Total Net Request:
Package ID: DP-00522
Status: Budget Review
Title: Recreation Center Pool Chemical Funding
Department: Parks & Recreation Priority: 1
Contact: Michelle Deleon Phone: (916) 617-4622
Mandatory: No
Section 1 - General Information
Strategic Plan:
Not Applicable
Description:
Project Type:
Significant Increase
The Recreation Center is requesting an additional $20,000 for pool chemicals in fiscal year 2023/24 to offset the increase in usage and cost. The current budget allocation is $60,000 per year, however $78,000 was spent purchasing chemicals in Fiscal Year 2022/23. Staff estimates that they will need $80,000 for chemicals in fiscal year 2023/24 and $85,000 in fiscal year 2024/25 as they expect chemical prices to increase in coming years. The Recreation Center's chemical contract ends in June 2024 and will be going out for bid in Spring 2024 to ensure we are getting the best possible price.
The Recreation Center provides a valuable service to the community by offering a variety of aquatic programs yearround. Pool chemicals are essential to keeping the pools clean and safe for swimmers and pool equipment running efficiently. The increase in chemical usage and cost is likely due to several factors, including the COVID-19 pandemic, and the global supply chain crisis, and inflation which has made it more difficult and expensive to obtain chemicals.
Section 2 - Costs
Fund Activit
y
Object Description 2023/2024 2024/2025 One
Time
101 9515 5210 Additional funding for pool chemicals
Additional funding request for pool chemicals to cover
increased use and cost.
$20,000.00 $25,000.00
Total $20,000.00 $25,000.00
Section 3 - Detailed Information
Objectives/Need for Request:
The objective of this request is to obtain funding to cover required anticipated pool chemical costs over the next several years allowing us to provide clean and safe aquatic recreation and programs to residents.
Consequences of Not Funding:
If funding is not approved, the cost of required pool chemicals will still need to be accounted for which means other maintenance needs will not get addressed, likely resulting in loss of revenue and or programs/classes.
Alternatives Considered:
1. Close select pools to stay within the current chemical budget. This alternative is not recommended due to the nature of each pool dedicated to specific use.
2. Close pools during the winter. This alternative is not recommended as the pools will still need to be treated in order to avoid much larger issues and prior closures have resulted in significant negative response by the community.
Section 4 - Attachments
ATTACHMENT 3 - DECISION PACKAGES BY CATEGORY
1554
Budget Decision Package
$9,000.00
$0.00
$9,000.00
Net Request (2023/2024):
Net Request (2024/2025):
Total Net Request:
Package ID: DP-00523
Status: Budget Review
Title: Common Area Maintenance Refresh
Department: Parks & Recreation Priority: 2
Contact: Michelle Deleon Phone: (916) 617-4622
Mandatory: No
Section 1 - General Information
Strategic Plan:
Not Applicable
Description:
Project Type:
One Time Expenditure
The City of West Sacramento maintains the Common areas at 1075 and 1115 West Capitol Ave, and 1212 Merkley Ave, as part of the Common Area Maintenance Agreement (CAM) between Los Rios, Yolo County Libraries and Transit, and the City or West Sacramento. The landscape has suffered over the past several years between the drought and continual vandalism. The area has a high amount of transient activity leading to fires, vandalism, camping, littering and public toileting. Planting in a highly used public space can offer several benefits, including improving public safety by reducing the number of loitering opportunities. Some potential advantages of such an initiative are:
• Improved Visibility: Well-maintained and thoughtfully landscaped areas can enhance visibility, making it easier for both the public and law enforcement to monitor and deter illicit activities. • Natural Deterrent: The presence of healthy vegetation and landscaping can act as a natural deterrent for vandalism and other undesirable activities by making it less appealing for individuals to engage in unwanted behaviors. • Environmental Benefits: Planting native and drought-resistant vegetation can also help combat the effects of drought by conserving water and providing a habitat for local wildlife. • Aesthetic Enhancement: A well-landscaped area can improve the overall aesthetics of the space, making it more inviting for the community and visitors fostering a sense of ownership and pride.
There was a balance of approximately $9,000 remaining in the Common Area Maintenance Budget for Fiscal Year 2022/23. Due to contractor and supply availability, staff was unable to schedule the project before the end of the Fiscal Year. Therefore, Parks requests a one-time roll over of those funds to Fiscal Year 2023/24 to help refresh the landscape by adding plants where they have died off, been damaged, or removed, and mulching the planters to improve soil health and moisture control.
Section 2 - Costs
Fund Activit
y
Object Description 2023/2024 2024/2025 One
Time
101 9521 5241 Funding Rollover from FY 2022/23
One-time roll over of unused funds from FY 2022/23 to FY 2023/24.
$9,000.00 $0.00 Yes
Total $9,000.00 $0.00
Section 3 - Detailed Information
Objectives/Need for Request:
Through infill planting, mulching, and planting plants that increase visibility and reduce the loitering opportunities for the unhoused population, we hope to improve the appearance, health, and safety of the landscapes.
ATTACHMENT 3 - DECISION PACKAGES BY CATEGORY
1555
Consequences of Not Funding:
If the landscape fails to meet the quality standards and expectations of the City, it will give the impression that the City and its services have been neglected.
Alternatives Considered:
1. Request funding from the individual entities of the agreement.
2. Make minimal improvements with existing funds.
Section 4 - Attachments
ATTACHMENT 3 - DECISION PACKAGES BY CATEGORY
1556
Budget Decision Package
$50,000.00
$50,000.00
$100,000.00
Net Request (2023/2024):
Net Request (2024/2025):
Total Net Request:
Package ID: DP-00524
Status: Budget Review
Title: Riverfront Clean-up
Department: Parks & Recreation Priority: 2
Contact: Michelle Deleon Phone: (916) 617-4622
Mandatory: No
Section 1 - General Information
Strategic Plan:
Homelessness & Communitywide Impacts
Description:
Project Type:
One Time Expenditure
The Riverwalk trail, located along Riverfront Road south of Tower Bridge, is situated atop a levee lined with mature poplar, oak, and sycamore trees. Unfortunately, these trees have sustained damage due to storms, floodwaters, and fires, the latter often originating from homeless encampments. Many fires have spread beyond their initial firepits, necessitating emergency response from the Fire Department, Parks, and the city's tree contractor. The Parks Department is requesting the release of $100,000.00 from the CFD R fund balance over the upcoming two-year period.
The funds will be used to carry out extensive clean-up work in the area that is adjacent to the Riverwalk trail. One of the significant safety risks that will be addressed is falling trees and branches. There will be a systematic process to identify and remove these potential hazards, providing a safer environment. Another issue that will be tackled is the presence of dead wood in the vicinity. This poses a problem as it can be washed down the river during heavy rains, potentially causing substantial damage to the pier situated south of the site. The plan includes a comprehensive removal of such debris to prevent such incidents. In addition, the area has been subjected to damage caused by vagrants, particularly burnt trees. These damaged trees not only disfigure the scenery but also pose a risk due to their weakened state. The clean-up work will therefore incorporate the removal of these damaged trees to restore the natural aesthetic of the area and eliminate any associated risks. Lastly, the work will also focus on reducing the fuel load for fires. This involves clearing dry vegetation and other flammable materials that can contribute to the rapid spread of wildfires. This proactive approach will significantly reduce the likelihood of severe fires, further ensuring the safety and preservation of the area. Work may include urban salvage and repurposing of wood.
Section 2 - Costs
Fund Activit
y
Object Description 2023/2024 2024/2025 One
Time
269 9194 5241 CFD-R Riverfront Cleanup
Funding for a two-year CFD-R Riverfront Cleanup project. $50,000.00 $50,000.00 Yes
Total $50,000.00 $50,000.00
Section 3 - Detailed Information
Objectives/Need for Request:
Enhance safety for residents in the Riverwalk trail area by mitigating risks associated with trees growing on the levee and near the trail.
ATTACHMENT 3 - DECISION PACKAGES BY CATEGORY
1557
Consequences of Not Funding:
If cleanup efforts are not undertaken, the trees in the area will persist as safety hazards and offer suitable shelter for the homeless. As time passes, the accumulation of debris and increased fuel loads could escalate the risk of larger fires. Trees that could have been made safer through corrective pruning may fail, resulting in a greater likelihood of damage.
Alternatives Considered:
1. Increase the number of phases to complete the work within the annual CFD R budget.
2. Leave the area neglected and concentrate on keeping the public out by fencing off the space and using signage.
3. Approve a smaller amount of funding for the project.
Section 4 - Attachments
ATTACHMENT 3 - DECISION PACKAGES BY CATEGORY
1558
Budget Decision Package
$25,000.00
$0.00
$25,000.00
Net Request (2023/2024):
Net Request (2024/2025):
Total Net Request:
Package ID: DP-00527
Status: Budget Review
Title: Ballpark Avenue Sycamore Preservation
Department: Parks & Recreation Priority: 2
Contact: Michelle Deleon Phone: (916) 617-4622
Mandatory: No
Section 1 - General Information
Strategic Plan:
Climate Action Plan Update
Description:
Project Type:
One Time Expenditure
On Ballpark Avenue, there are 16 large sycamore trees that provide beauty, shade, and heat reduction to the surrounding homes, street parking, and pedestrians. However, the trees have outgrown their 5' by 5' planter beds, and their roots are now seeking water and air under the sidewalk and adjoining homes, causing the sidewalk to lift and crack. The sidewalk has been shaved and replaced numerous times in the past ten years, and an additional 1,500 square feet of sidewalk is slated for replacement through a current Capital Improvement Project (CIP). To stop the cycle of replacing the sidewalk every five years, the Parks Department is proposing to expand the planter beds from 5' by 5' to 15' by 7.5'. This will give the trees the space they need to breathe and grow without damaging the sidewalk. Even with the expanded planter beds, residents will still have a 7' wide sidewalk that is free of trip hazards. The Parks Department is requesting the release of $25,000 from the CFD-P Ironworks Services Reserve Fund balance this fiscal year to fund the project.
Section 2 - Costs
Fund Activit
y
Object Description 2023/2024 2024/2025 One
Time
269 9193 5241 Sidewalk modifications for sycamore preservation CFD P sidewalk modifications for sycamore preservation
$25,000.00 $0.00 Yes
Total $25,000.00 $0.00
Section 3 - Detailed Information
Objectives/Need for Request:
This request aims to reduce the effects of climate change on Ballpark Avenue by preserving our large street trees, which aligns with the Community Development goal of a 50 percent shade tree canopy on city streets.
Consequences of Not Funding:
If the project is not funded, nearby homes will lose energy efficiency, large trees will be lost, releasing sequestered carbon, habitat will be lost, and temperatures on Ballpark Avenue could increase by up to 15 degrees.
Alternatives Considered:
1. Replace the sidewalks, monitor, and prepare for additional sidewalk replacements in 2026.
2. Remove the mature trees, and replant them with smaller, younger trees.
3. Reengineer the entire sidewalk, installing new planters, structural soil, and new irrigation to ensure the success of a new tree canopy.
Section 4 - Attachments
Attachment Attachment Description
Ballpark Project Plans Ballpark Project Plans
ATTACHMENT 3 - DECISION PACKAGES BY CATEGORY
1559
Budget Decision Package
$15,000.00
$0.00
$15,000.00
Net Request (2023/2024):
Net Request (2024/2025):
Total Net Request:
Package ID: DP-00529
Status: Budget Review
Title: Financial Sustainability Analysis Supplemental Funding Department: Parks & Recreation Priority: 2
Contact: Michelle Deleon Phone: (916) 617-4622
Mandatory: No
Section 1 - General Information
Strategic Plan:
Parks and Open Space Master Plan: Implementation
Description:
Project Type:
One Time Expenditure
The Parks & Recreation Department is committed to improving its financial sustainability. In 2022, the department embarked on a process to develop a cost recovery strategy that will reduce its reliance on the General Fund. This process has been delayed due to several factors, including the pandemic and staff turnover. The department is requesting an additional $15,000 in one-time funding to complete the first data analysis, commission a second data pull for Fiscal Year 2022/23, and cover any additional consultant time and expenses needed to bring the findings and recommendations to the City commissions and City Council.
Section 2 - Costs
Fund Activit
y
Object Description 2023/2024 2024/2025 One
Time
101 9500 5261 Funding For Additional Financial Sustainability Analysis Funding For Additional Financial Sustainability Analysis $15,000.00 $0.00 Yes
Total $15,000.00 $0.00
Section 3 - Detailed Information
Objectives/Need for Request:
To obtain funding for the Parks & Recreation Financial Stability Analysis to improve the department's financial sustainability.
Consequences of Not Funding:
The ability to adjust the book of fees is compromised since the current data is from 18-19 fiscal year, which was chosen in 2022 as the most recent uninterrupted fiscal year prior to the COVID pandemic. If unfunded, the data presented to the City Council and Commissions will be based on 18-19 fiscal year as opposed to the most recent fiscal year 22-23 which reflects more accurate cost of doing business including minimum wage increases.
Not funding this request will result in funding recommendations that are not aligned with the current market.
Alternatives Considered:
1. Fund a smaller amount towards the project. This alternative would reduce funding for other essential services such as grant writing assistance and staff training.
Section 4 - Attachments
ATTACHMENT 3 - DECISION PACKAGES BY CATEGORY
1560
Budget Decision Package
$50,000.00
$50,000.00
$100,000.00
Net Request (2023/2024):
Net Request (2024/2025):
Total Net Request:
Package ID: DP-00530
Status: Budget Review
Title: Additional Pest/Rodent Control Funding
Department: Parks & Recreation Priority: 1
Contact: Michelle Deleon Phone: (916) 617-4622
Mandatory: No
Section 1 - General Information
Strategic Plan:
Parks and Open Space Master Plan: Implementation
Description:
Project Type:
Significant Increase
Our current pest and rodent control contract has successfully reduced the damage to our sports fields caused by tunnelling rodents, particularly gophers. However, to maintain safe playing surfaces and parks, we need immediate additional funding. Initial estimates for the contract covered the basic needs, but continuous monitoring revealed greater rodent activity at Bryte Park, including a large underground tunnel system, which required an increase in contractor services to reduce the pest population to an acceptable level.
Although our Integrated Pest Management program aims for a healthy and sustainable environment, complete eradication of pests is unrealistic. Scaling back or reducing contracted work will lead to a rise in pest numbers, posing safety risks to the community, and reversing any progress made in managing pest populations over the past year.
As the City grows and open spaces are developed, pests and rodents are increasingly displaced from their habitats to sports fields and parks. We've observed this in many parks, particularly in the City's south end, where pest populations are reaching problematic levels. The additional ongoing funding requested will allow us to maintain appropriate pest control services in required City parks and continue the necessary level of services at Bryte Park.
Section 2 - Costs
Fund Activit
y
Object Description 2023/2024 2024/2025 One
Time
101 9520 5241 Additional Pest/Rodent Control Service Funding Additional Pest/Rodent Control Service Funding
$50,000.00 $50,000.00
Total $50,000.00 $50,000.00
Section 3 - Detailed Information
Objectives/Need for Request:
The objective is to continue with uninterrupted pest and rodent control services at contracted park sites. Additional funding is needed to service all parks throughout the City where further services are required. This will ensure that public health and safety targets are met.
Consequences of Not Funding:
Consequences will be a rise in public health and safety issues due to the continued deterioration of park sites throughout the City.
Rodent infestations could increase and pose health and safety risks to residents.
ATTACHMENT 3 - DECISION PACKAGES BY CATEGORY
1561
Alternatives Considered:
1. Create new full-time positions for the work - This alternative is currently under evaluation as part of a comprehensive long-term park maintenance staffing strategy.
2. Reduce the scope of work to cut costs - While this option will allow for some ongoing pest/rodent control services, it will be insufficient to keep pest/rodent populations at an acceptable level.
3. Reduce contracted services - Implementing this alternative will continue to strain park maintenance resources and lead to a further decline in park conditions.
Section 4 - Attachments
ATTACHMENT 3 - DECISION PACKAGES BY CATEGORY
1562
Budget Decision Package
$86,790.00
$86,790.00
$173,580.00
Net Request (2023/2024):
Net Request (2024/2025):
Total Net Request:
Package ID: DP-00531
Status: Budget Review
Title: Parks Maintenance Support Services
Department: Parks & Recreation Priority: 1
Contact: Michelle Deleon Phone: (916) 617-4622
Mandatory: No
Section 1 - General Information
Strategic Plan:
Parks and Open Space Master Plan: Implementation
Description:
Project Type:
Significant Increase
The City Council approved decision package DP-00408 one-time allocation of $75,000.00 annually for two years to fund maintenance support services at select smaller park sites throughout the City appropriated to Fiscal Year 2021-2022 and 2022-23. This approach helped offset the current staffing shortages that are present within the Parks Operations staff, allowing staffing resources to be dedicated towards the larger and more heavily used park sites. Unfortunately, this request was a one-time funding request and not identified as an on-going operational request. When creating the 2023-2024 and 2024-2025 biennial budget, the assumption was these funds were ongoing, so an additional Decision Package was not created to ensure the required funds remain in the Operations and Maintenance (O&M) budget. Additionally, the original Decision Package was designed as an estimate of service costs. However, actual contracted costs, including on-call funding, were higher than the cost in 2021. As a result, the staff is respectfully requesting an ongoing annual amount of $86,790.00 to be added to the Park Maintenance O&M Budget to meet Park Maintenace needs.
Since 2008, the City's Parks and Recreation system has grown significantly, with an increase of 54 acres of Parkmaintained property, 12 miles of new trails, 46,000 of new building facilities and 14 new public art installations.
However, Parks staffing has not kept pace. Several new park projects are pending, including the Westacre Park Expansion/Renovation, Bryte Park Master Plan Phase 3 Improvements, Heritage Oaks Park Master Plan Implementation, Southport Levee Trailhead, Southport Levee Recreation Trail, Sycamore Trail Project, and Bees Lakes Habitat Restoration Project. In response to these developments, staff is working on developing a long-term, sustainable park maintenance strategy.
Section 2 - Costs
Fund Activit
y
Object Description 2023/2024 2024/2025 One
Time
101 9520 5241 Park Maintenance Support Services
Annual Contracted Amount for Park Maintenance Support
Services.
$86,790.00 $86,790.00
Total $86,790.00 $86,790.00
Section 3 - Detailed Information
Objectives/Need for Request:
The objective for this request is to maintain continuous park maintenance throughout the City to ensure public health and safety targets are met.
Consequences of Not Funding:
The consequences of not funding this request is potential public health and safety issues due to the continued deterioration of park sites throughout the City.
ATTACHMENT 3 - DECISION PACKAGES BY CATEGORY
1563
Alternatives Considered:
1. Only approve funding for the original requested amount of $75,000.
2. Establish new full-time positions for the task - This option is under evaluation as part of a broader long-term park maintenance staffing strategy.
3. Reduce the scope of work to cut costs - While this option will provide some extra support, it will not be sufficient to redirect resources to other more frequented park sites.
4. Reducing contracted services - Implementing this alternative could lead to continued strain on park maintenance resources and a further decline in park conditions leading to health and safety issues.
Section 4 - Attachments
Attachment Attachment Description
PAR22-288 Dominguez Park Landscape
Maintenance Contract
PAR22-288 Dominguez Park Landscape Maintenance Contract ATTACHMENT 3 - DECISION PACKAGES BY CATEGORY
1564
Budget Decision Package
$30,000.00
$0.00
$30,000.00
Net Request (2023/2024):
Net Request (2024/2025):
Total Net Request:
Package ID: DP-00532
Status: Budget Review
Title: Park Maintenance Enclosed Trailer
Department: Parks & Recreation Priority: 2
Contact: Michelle Deleon Phone: (916) 617-4622
Mandatory: No
Section 1 - General Information
Strategic Plan:
Parks and Open Space Master Plan: Implementation
Description:
Project Type:
One Time Expenditure
As we transition to electric small power equipment, we must plan for its impact on our operations and fleet. Beginning January 1, 2024, the California Air Resources Board (CARB) will prohibit the sale of all gas-powered small power equipment (defined by CARB as Small Off Road Engines/SORE) under 25 horsepower. Parks Operations uses this equipment extensively, including line trimmers, backpack blowers, hedge trimmers, push mowers, and chainsaws.
Electric equipment requires staff to carry numerous batteries and charging equipment throughout the City, which was not necessary with gas-powered equipment. Each piece of equipment may require up to 10 batteries to operate for a full day, and crews that use multiple pieces of equipment may need as many as 30-50 batteries. This increase in the number of batteries and charging equipment will require staff to return to the shop for fresh batteries frequently, resulting in downtime and a loss of staffing efficiencies.
We immediately need an enclosed trailer to safely and efficiently transport and store the large quantities of batteries and charging equipment that we will be required to purchase from January 1, 2024, on as none of our current vehicles are equipped to do so. Failure to meet safe and approved transportation methods for batteries/electric equipment violates the Department of Transportation's (DOT) regulations, which could result in penalties/fines of tens of thousands of dollars for each violation.
The requested one-time funding will be used to purchase and upfit (wiring, shelving/storage, lettering/graphics, etc.) a new enclosed trailer. This trailer will help to mitigate the impact of the new regulations and accompanying equipment, continue to improve our efficiencies, and help to improve our sustainability and impacts on the environment and climate.
Section 2 - Costs
Fund Activit
y
Object Description 2023/2024 2024/2025 One
Time
107 9520 5575 Enclosed Trailer Purchase and Upfit
Cost Share at 50% of the Estimated Cost for an Enclosed Trailer Purchase and Upfit
$15,000.00 $0.00 Yes
107 9520 5575 Enclosed Trailer Purchase and Upfit
Cost Share at 50% of the Estimated Cost for an Enclosed Trailer Purchase and Upfit
$15,000.00 $0.00 Yes
Total $30,000.00 $0.00
Section 3 - Detailed Information
Objectives/Need for Request:
Uninterrupted and unrestricted Parks maintenance services, through efficiencies made with new equipment (Enclosed Trailer), while adhering to new California Air Resource Board (CARB) regulations ATTACHMENT 3 - DECISION PACKAGES BY CATEGORY
1565
Consequences of Not Funding:
Increased staff downtime, reduced services/lowered park conditions, and safety risks due to frequent battery swaps and improper storage and transportation of batteries/electric equipment, with potential penalties/fines for improper transportation.
Alternatives Considered:
1. Limit/reduce the amount of batteries/electric equipment taken at a time by staff/crews. This would cause excessive back and forth trips from park sites to shop to replace batteries, which would greatly reduce daily work and would reduce park maintenance services.
2. Transport batteries and electric equipment with unapproved/illegal transportation methods. This alternative is not advised as it would put staff safety and City liability at risk, resulting in potential penalties/fines for illegal transportation.
Section 4 - Attachments
Attachment Attachment Description
Measure E Analysis - Parks Enclosed Trailer Measure E Analysis - Parks Enclosed Trailer ATTACHMENT 3 - DECISION PACKAGES BY CATEGORY
1566
Budget Decision Package
$8,000.00
$8,000.00
$16,000.00
Net Request (2023/2024):
Net Request (2024/2025):
Total Net Request:
Package ID: DP-00533
Status: Budget Review
Title: Parks Operations Additional Safety Clothing/Supplies Department: Parks & Recreation Priority: 2
Contact: Michelle Deleon Phone: (916) 617-4622
Mandatory: No
Section 1 - General Information
Strategic Plan:
Not Applicable
Description:
Project Type:
Significant Increase
Due to rising costs, growing staff and equipment, and the need for specialized Personalized Protective Equipment (PPE), the current funding for uniforms, footwear, and PPE in the Operations and Maintenance Budget is insufficient.
Internal adjustments have been made, but without additional funding, expenses in other areas will need to be cut to provide proper safety equipment and uniforms for staff.
Specific equipment added to the Parks equipment fleet requires additional and different safety supplies than were previously needed. New equipment like woodchippers and pesticide/fertilizer application equipment require unique and specialized PPE, without which employees would be exposed to a significant safety risk. These supplies include, but are not limited to, high-visibility clothing/jackets, protective footwear, advanced ear protection, eye protection (including prescription safety eyeglasses), industrial grade head protection, gloves/hand protection, fall protection, and rain gear. Uniforms are also needed for both Full-time Employees and Extra Help Staff.
This recurring funding request of an additional $8,000 annually will help to ensure the daily safety and protection of committed and dedicated Parks Staff, grow and improve the services provided to the community, and reduce workplace injuries and staff downtime.
Section 2 - Costs
Fund Activit
y
Object Description 2023/2024 2024/2025 One
Time
101 9520 5215 Additional Safety Clothing/Supplies
Funding For Additional Safety Clothing/Supplies
$8,000.00 $8,000.00
Total $8,000.00 $8,000.00
Section 3 - Detailed Information
Objectives/Need for Request:
The objective is to obtain increased recurring funding to cover rising supply costs and provide necessary PPE for the growing Parks equipment team.
Consequences of Not Funding:
Not funding this request would create an unsafe workplace, likely leading to employee injury, illness, increased staff downtime, and higher workers' compensation claims and costs ATTACHMENT 3 - DECISION PACKAGES BY CATEGORY
1567
Alternatives Considered:
1. Consider using non-approved/certified PPE. This would be unsafe and could lead to increased workplace injuries and illnesses.
2. Consider contracting out some of the higher-risk work that requires PPE. This would reduce our ability to respond to emergencies and leave the community at greater risk.
3. Consider reducing expenses in other areas to fund PPE. This would reduce the services we provide to parks, sports fields, trails, and open spaces, which are already understaffed and underfunded.
Section 4 - Attachments
ATTACHMENT 3 - DECISION PACKAGES BY CATEGORY
1568
Budget Decision Package
$4,800.00
$0.00
$4,800.00
Net Request (2023/2024):
Net Request (2024/2025):
Total Net Request:
Package ID: DP-00534
Status: Budget Review
Title: Parks Operations Increased Janitorial Costs
Department: Parks & Recreation Priority: 1
Contact: Michelle Deleon Phone: (916) 617-4622
Mandatory: No
Section 1 - General Information
Strategic Plan:
Not Applicable
Description:
Project Type:
Significant Increase
Public Works extended the City’s current janitorial contract which includes shared South River Road Corp Yard facilities and Parks offices and restrooms. When the resolution for additional funding to cover increased janitorial rates was approved by City Council, the amount requested was incorrect and was short $4,800 in annual operating costs for Parks office and restroom janitorial services. The current understaffing challenges within the Parks division exacerbates the situation, making it difficult to maintain even basic park facilities. Therefore, there is a need for additional funds to continue contracted janitorial services at the South River Road offices through the end of the Fiscal Year. Failing to provide basic janitorial services could result in unsafe and unclean workplace conditions. This would not only affect Parks Operations Staff but also the public who visit these offices for meetings or in-person requests. The only alternative would be to reassign parks staff to perform these duties during regular or overtime hours. However, we are neither budgeted nor adequately staffed for a building of this size.
Section 2 - Costs
Fund Activit
y
Object Description 2023/2024 2024/2025 One
Time
101 9520 5241 Additional Janitorial Services Funding
Additional Janitorial Services Funding
$4,800.00 $0.00 Yes
Total $4,800.00 $0.00
Section 3 - Detailed Information
Objectives/Need for Request:
The objective is to continue contracted janitorial services at Parks Operations’ South River Road Offices, to ensure a safe and clean work environment.
Consequences of Not Funding:
Not funding this request could result in an unsafe and unhygienic workplace, potentially causing employee injury or illness.
It would require in-house staff to perform custodial duties which will decrease the amount of staff available to conduct public park maintenance and public restroom janitorial service.
Alternatives Considered:
1. Consider shifting staffing from Parks duties to office janitorial duties, which would reduce service and impact City Park conditions.
2. Consider using staff overtime to take on janitorial duties in house, which has not been budgeted for.
Section 4 - Attachments
ATTACHMENT 3 - DECISION PACKAGES BY CATEGORY
1569
Budget Decision Package
$60,000.00
$0.00
$60,000.00
Net Request (2023/2024):
Net Request (2024/2025):
Total Net Request:
Package ID: DP-00536
Status: Budget Review
Title: Yolo County Homeless Coordination Project
Department: Economic Development & Housing Priority: 1
Contact: Traci Michel Phone: (916) 617-4627
Mandatory: Yes
Section 1 - General Information
Strategic Plan:
Homelessness & Communitywide Impacts
Description:
Project Type:
Restoration of Program/Services
Yolo County and the Cities of Davis, West Sacramento, Winters and Woodland have collaborated on the Homeless Coordination Project since February of 1988. Through the Homeless Coordination Agreement, the County and cities jointly fund four months of cold weather shelter services each year for Yolo County residents without housing, and a Homeless Coordinator position within the Yolo County Health and Human Services Agency to provide coordination of the countywide homeless system.
Section 2 - Costs
Fund Activit
y
Object Description 2023/2024 2024/2025 One
Time
110 9014 5259 Measure E Funds for Yolo County Homeless Coordination Project
Payment includes late annual payment for 22/23 and
annual payment for 23/24.
$60,000.00 $0.00
Total $60,000.00 $0.00
Section 3 - Detailed Information
Objectives/Need for Request:
Reduce the incidence and impact of homelessness in the City of West Sacramento and Yolo County Consequences of Not Funding:
Homeless Services/Initiatives in West Sacramento are closely coordinated with Yolo County to ensure adequate tracking and services are provided. The City of West Sacramento Homeless Manager also coordinates with Yolo County Health and Human Services Agency to coordinate referrals and placements of homeless individuals with ties to West Sacramento.
Alternatives Considered:
Elect to opt out of Agreement and not provide essential services for individuals experiencing homelessness.
Section 4 - Attachments
Attachment Attachment Description
Measure E Analysis - Yolo County Homeless
Coordination Project
Use of Measure E funds to support Yolo County providing essential services for individuals experiencing homelessness.
ATTACHMENT 3 - DECISION PACKAGES BY CATEGORY
1570
Budget Decision Package
$65,000.00
$0.00
$65,000.00
Net Request (2023/2024):
Net Request (2024/2025):
Total Net Request:
Package ID: DP-00537
Status: Budget Review
Title: Class B Firefighting Foam Replacement
Department: Fire Priority: 1
Contact: Lynda Vargas Phone: (916) 617-4723
Mandatory: Yes
Section 1 - General Information
Strategic Plan:
Not Applicable
Description:
Project Type:
One Time Expenditure
On September 29, 2020, Governor Newsom approved Senate Bill 1044 into legislation. The Bill added language to the California Health and Safety Code that, in summary, prohibits the use of firefighting (Class B) foam that contains perfluoroalkyl and polyfluoroalkyl substances (PFAS) and provided a deadline of January 1, 2022, to comply.
Given West Sacramento’s industrial disposition, there are significant exposures existing that would necessitate the use of Class B foam. Some of those exposures include the South River Road fuel terminal(s), petroleum in tank cars and tank trucks, petroleum pipelines, and large vessels in the Port. In order to protect the public, it is necessary for the Fire Department to have an appropriate amount of Class B foam in our inventory to effectively mitigate a petroleum-based fire. With the passing of SB1044, we are now obligated to replace the existing non-compliant PFAS foam to continue providing fire protection.
Section 2 - Costs
Fund Activit
y
Object Description 2023/2024 2024/2025 One
Time
107 9151 5210 Non-compliant foam disposal
Due to the passing of SB1044, we are obligated to replace the existing non-compliant PFAS foam. Disposal is
required as it would be difficultd to manage the storage and prevention of mis/accidental use in a fire for
unnecessary exposure to a violation of a State
requirement.
$5,000.00 $0.00 Yes
107 9151 5210 Replacement foam
The Fire Department is required to have an appropriate
amount of Class B foam in our inventory to effectively
mitigate a petroleum-based fire. With the passing of
SB1044, we are now obligated to replace the existing noncompliant PFAS foam to continue providing fire protection. $60,000.00 $0.00 Yes
Total $65,000.00 $0.00
Section 3 - Detailed Information
Objectives/Need for Request:
1. Dispose of non-compliant foam.
2. Purchase of compliant replacement foam
ATTACHMENT 3 - DECISION PACKAGES BY CATEGORY
1571
Consequences of Not Funding:
Regarding the disposal of non-compliant foam, the consequence for not funding would be maintaining non-compliant foam in our possession that would be difficult to manage the storage and prevention of mis/accidental use in a fire for unnecessary exposure to a violation of a State requirement.
Regarding replacing the non-compliant foam with an approved alternative, the consequence of not funding would create an exposure to the City for a petroleum fire to unnecessarily grow due to the appropriate mitigation efforts (application of Class B foam) not being applied. An uncontrolled fire of this nature would continue fire growth, creating additional damage to public and private facilities and infrastructure as well as creating additional toxic pollution to the general public and environment that could have otherwise been prevented.
Alternatives Considered:
1. None
Section 4 - Attachments
ATTACHMENT 3 - DECISION PACKAGES BY CATEGORY
1572
Budget Decision Package
$85,000.00
$0.00
$85,000.00
Net Request (2023/2024):
Net Request (2024/2025):
Total Net Request:
Package ID: DP-00538
Status: Budget Review
Title: Fire Plans Examiner Services
Department: Fire Priority: 2
Contact: Lynda Vargas Phone: (916) 617-4723
Mandatory: No
Section 1 - General Information
Strategic Plan:
Not Applicable
Description:
Project Type:
Change to Existing Program/Service
The California Fire Code, Part 9 of the California Building Standards Code, which the City Council (re)adopts every three years, authorizes the fire code official (Fire Marshal) to enforce the provisions of the applicable codes. One of the core responsibilities of the Fire Code is the review and subsequent inspection of building construction projects, which establishes a reasonable level of life safety and property protection for the public as well as our first responders. To manage this responsibility, the Fire Department staffs a fire plans examiner position whose primary role is to review and inspect construction-related projects proposed in the City.
On February 3, 2023, the previous Fire Plans Examiner terminated his employment with the City. Upon notice of employment termination, a recruitment to fill the position was promptly initiated. Unfortunately, not one applicant that applied for the position was qualified to fill it. The unique skillset and experience required of the position leaves a small number of qualified people that can fill the role; and in the current environment, with construction booming and employment competitors headhunting qualified professionals, it is becoming increasingly difficult to recruit and keep qualified staff. We have since reposted the position in an open-until-filled status in hopes of having it filled by the end of the calendar year.
Section 2 - Costs
Fund Activit
y
Object Description 2023/2024 2024/2025 One
Time
101 9152 5261 Fire Plans Examiner Services
The cost to utilize contractors is almost double the cost of the position and revenue from fees. In order to ensure
funding exists for this important responsibility, we will need to increase the contract services budget by approximately $85,000 to allow us to fund the expense of contractors
through the end of December.
$85,000.00 $0.00 Yes
Total $85,000.00 $0.00
ATTACHMENT 3 - DECISION PACKAGES BY CATEGORY
1573
Section 3 - Detailed Information
Objectives/Need for Request:
The Fire Department has been leveraging staff savings to utilize contractors for the responsibility. Unfortunately, the cost to utilize contractors is almost double (approximately $300,000 per year) the cost of the position (approximately $150,000 per year including benefits) and revenue (approximately $150,000 per year) from fees. Given the increased cost of service and current and temporary limited budget of $75,000, we will soon be exceeding the budget. In order to ensure funding exists for this important responsibility, we will need to increase the contract services budget by approximately $85,000 to allow us to fund the expense of contractors through the end of December.
Approving this request for funding will ensure customer satisfaction with Fire’s plan check and inspection function by providing sufficient funding to continue this service, pending the selection and hiring of a qualified candidate.
Consequences of Not Funding:
Unfortunately, the skillset required for the position does not exist with current staff, and the option of not providing the service would create a conflict with the California Building Standards Code and hinder future construction and City growth.
Alternatives Considered:
1. None
Section 4 - Attachments
ATTACHMENT 3 - DECISION PACKAGES BY CATEGORY
1574
Budget Decision Package
$49,000.00
$0.00
$49,000.00
Net Request (2023/2024):
Net Request (2024/2025):
Total Net Request:
Package ID: DP-00540
Status: Budget Review
Title: Public Works Fuel Budget Increase
Department: Public Works Priority: 0
Contact: Lorianne Landsaw Phone: (916) 617-4579
Mandatory: No
Section 1 - General Information
Strategic Plan:
Not Applicable
Description:
Project Type:
Change to Existing Program/Service
Despite our best effort in predicting fuel costs for FY 23/24, the continued increase in fuel prices has left several cost centers short based on use predictions.
Section 2 - Costs
Fund Activit
y
Object Description 2023/2024 2024/2025 One
Time
501 9410 5255 Fuel Increase
Unanticipated increase in fuel and activity
$14,000.00 $0.00 Yes
506 9611 5255 Fuel Increase
Unanticipated increase in fuel and activity
$12,000.00 $0.00 Yes
201 9210 5255 Fuel Increase
Unanticipated increase in fuel and activity
$8,000.00 $0.00 Yes
201 9210 5240 Fuel Increase
Unanticipated increase in fuel and activity
$5,000.00 $0.00 Yes
201 9205 5255 Fuel Increase
Unanticipated increase in fuel and activity
$2,000.00 $0.00 Yes
215 9230 5255 Fuel Increase
Unanticipated increase in fuel and activity
$8,000.00 $0.00 Yes
105 9910 5950 Transfer 105 to 215
Tsfr
$8,000.00 $0.00 Yes
215 9230 4990 Transfer 105 to 215
Tsfr
($8,000.00) $0.00 Yes
Total $49,000.00 $0.00
Section 3 - Detailed Information
Objectives/Need for Request:
The objective is to add adequate funds to the necessary fuel accounts so that all costs for FY 23/24 will be covered.
Consequences of Not Funding:
If additional funds are not added, these funds will go over budget and there is not adequate cost savings in other object codes to cover those.
Alternatives Considered:
None.
Section 4 - Attachments
ATTACHMENT 3 - DECISION PACKAGES BY CATEGORY
1575
Budget Decision Package
$23,800.00
$23,800.00
$47,600.00
Net Request (2023/2024):
Net Request (2024/2025):
Total Net Request:
Package ID: DP-00541
Status: Budget Review
Title: 90-day BIT Inspections
Department: Public Works Priority: 0
Contact: Lorianne Landsaw Phone: (916) 617-4579
Mandatory: No
Section 1 - General Information
Strategic Plan:
Not Applicable
Description:
Project Type:
Change to Existing Program/Service
The Department of Transportation requires that all vehicles that are classified as heavy equipment (over 4,500 pounds) receive a "Basic Inspection of Terminals" or BIT every 90 days. Per the California Highway Patrol, who conducts the inspection, the following items must be inspected: brake adjustment, brake system components and leaks, steering and suspension systems, tires and wheels, and vehicle connecting devices. These inspections must be documented and the records must be available for review upon request.
Section 2 - Costs
Fund Activit
y
Object Description 2023/2024 2024/2025 One
Time
201 9205 5255 BIT Inspection & Repair
2 vehicles, each at $660/year in inspection costs with
$740/year for as-needed small repairs identified during inspection.
$2,800.00 $2,800.00
201 9210 5255 BIT Inspection & Repair
4 vehicles, each at $660/year in inspection costs with
$740/year for as-needed small repairs identified during inspection.
$5,600.00 $5,600.00
101 9212 5255 BIT Inspection & Repair
1 vehicles, each at $660/year in inspection costs with
$740/year for as-needed small repairs identified during inspection.
$1,400.00 $1,400.00
501 9410 5255 BIT Inspection & Repair
6 vehicles, each at $660/year in inspection costs with
$740/year for as-needed small repairs identified during inspection.
$8,400.00 $8,400.00
506 9610 5255 BIT Inspection & Repair
.5 vehicles, each at $660/year in inspection costs with $740/year for as-needed small repairs identified during inspection.
$700.00 $700.00
506 9611 5255 BIT Inspection & Repair
3.5 vehicles, each at $660/year in inspection costs with $740/year for as-needed small repairs identified during inspection.
$4,900.00 $4,900.00
Total $23,800.00 $23,800.00
Section 3 - Detailed Information
Objectives/Need for Request:
Currently City staff is not able to maintain the 90-day inspection rate as required by the DOT. In an effort to ensure that the inspections are being done properly by a certified technician, the Superintendent has determined that outsourcing these inspections is the best choice at the moment. The long-term goal is to have one or more of the Equipment Mechanics receive their ASE Certification, which will allow them to perform the BIT inspections in house.
ATTACHMENT 3 - DECISION PACKAGES BY CATEGORY
1576
Consequences of Not Funding:
When CHP conducts their inspection, any vehicles that are not properly documented could cause the following repercussions: the vehicle could be taken out of service until properly inspected; the City could incur fines for using vehicles that are not properly inspected and documented; the entire heavy-duty fleet operation could be shut down until brought into compliance with CHP's satisfaction; and continued infractions could result in state revoking the City's DOT number.
Alternatives Considered:
The primary alternative is to have one or more of the Equipment Mechanics receive their ASE Certification as quickly as possible.
Section 4 - Attachments
ATTACHMENT 3 - DECISION PACKAGES BY CATEGORY
1577
Budget Decision Package
$20,000.00
$0.00
$20,000.00
Net Request (2023/2024):
Net Request (2024/2025):
Total Net Request:
Package ID: DP-00542
Status: Budget Review
Title: Window Blind Repair and Replacement - City Hall
Department: Public Works Priority: 0
Contact: Lorianne Landsaw Phone: (916) 617-4579
Mandatory: No
Section 1 - General Information
Strategic Plan:
Not Applicable
Description:
Project Type:
One Time Expenditure
All of the blinds at City Hall are original to the building in 2004. There are several areas where pieces of the blinds are broken or have completely lost function and need to be repaired or replaced.
Section 2 - Costs
Fund Activit
y
Object Description 2023/2024 2024/2025 One
Time
104 9325 5241 City Hall Window Covering Repair and Replacement This is an estimate based on the Chief's facilities
experience in other locations. The actual cost should be slightly lower.
$20,000.00 $0.00 Yes
Total $20,000.00 $0.00
Section 3 - Detailed Information
Objectives/Need for Request:
To have all windows at City Hall equipped with functioning window coverings Consequences of Not Funding:
The status of the window covering will remain the same, as many of the parts required to replace or repair can no longer be sourced.
Alternatives Considered:
The types of windows at City Hall preclude Facilities from being able to purchase replacement parts from local vendors.
Section 4 - Attachments
ATTACHMENT 3 - DECISION PACKAGES BY CATEGORY
1578
Budget Decision Package
$7,000.00
$0.00
$7,000.00
Net Request (2023/2024):
Net Request (2024/2025):
Total Net Request:
Package ID: DP-00543
Status: Budget Review
Title: Carpet Replacement for Room 311
Department: Public Works Priority: 2
Contact: Lorianne Landsaw Phone: (916) 617-4579
Mandatory: No
Section 1 - General Information
Strategic Plan:
Not Applicable
Description:
Project Type:
One Time Expenditure
The carpet in City Hall Room 311 is original to the building (2004) and heavily damaged. The rift in the seam is causing a severe safety hazard which cannot be remediated except with replacement.
Section 2 - Costs
Fund Activit
y
Object Description 2023/2024 2024/2025 One
Time
104 9325 5241 Room 311 Carpet Replacement
Carpet replacement
$5,000.00 $0.00 Yes
104 9325 5261 Room 311 Carpet Replacement
Removal and replacement of the conference table to allow for the carpet to be replaced.
$2,000.00 $0.00 Yes
Total $7,000.00 $0.00
Section 3 - Detailed Information
Objectives/Need for Request:
To remove and replace the carpet in Room 311 with something of similar style and design to mitigate the existing safety hazard(s).
Consequences of Not Funding:
The carpet in Room 311 has split down an installation seam, and cannot be repaired. To continue to work with this hazard in place could result in a workers compensation claim (if the person injured is an employee) or a lawsuit (if the person injured is a consultant or visitor).
Alternatives Considered:
The alternative was to repair the split seam, but that is no longer an option.
Section 4 - Attachments
ATTACHMENT 3 - DECISION PACKAGES BY CATEGORY
1579
Budget Decision Package
$12,500.00
$15,000.00
$27,500.00
Net Request (2023/2024):
Net Request (2024/2025):
Total Net Request:
Package ID: DP-00544
Status: Budget Review
Title: Water Maintenance & Repairs Budget Increase
Department: Public Works Priority: 2
Contact: Lorianne Landsaw Phone: (916) 617-4579
Mandatory: No
Section 1 - General Information
Strategic Plan:
Not Applicable
Description:
Project Type:
One Time Expenditure
The Water Distribution division of Public Works has had 261 calls for service in the first quarter of FY 23/24. These calls are increasingly more complicated, with more parts being required and pipe needing to be replaced due to aging infrastructure. Because of the unanticipated increase in cost and materials required, the object code 5241 is running low.
Section 2 - Costs
Fund Activit
y
Object Description 2023/2024 2024/2025 One
Time
506 9611 5241 Maintenance and Repair Funds
Additional funds are required to continue to provide
services.
$12,500.00 $15,000.00
Total $12,500.00 $15,000.00
Section 3 - Detailed Information
Objectives/Need for Request:
The objective of this request is to provide sufficient funds to cover projected material costs for repairs through the remainder of the fiscal year.
Consequences of Not Funding:
If left unfunded there will be a significant shortfall in available funds for materials for repair in Water Distribution.
Alternatives Considered:
Alternative object codes have been examined to explore opportunities for additional funds, and those identified will be utilized. However, these adjustments are not adequate to cover the increased costs.
Section 4 - Attachments
ATTACHMENT 3 - DECISION PACKAGES BY CATEGORY
1580
Budget Decision Package
$40,000.00
$40,000.00
$80,000.00
Net Request (2023/2024):
Net Request (2024/2025):
Total Net Request:
Package ID: DP-00545
Status: Budget Review
Title: Road Maintenance & Repair Budget Increase
Department: Public Works Priority: 2
Contact: Lorianne Landsaw Phone: (916) 617-4579
Mandatory: No
Section 1 - General Information
Strategic Plan:
Not Applicable
Description:
Project Type:
Change to Existing Program/Service
The Roads Division of Public works has filled almost 750 potholes in the first quarter of FY 23/24, in addition to several other small road projects. Due to large demand from citizen outcry throughout California, the cost of the asphalt required to perform these repairs has skyrocketed, and funding to continue service is not sufficient as budgeted.
Section 2 - Costs
Fund Activit
y
Object Description 2023/2024 2024/2025 One
Time
201 9210 5241 Road Repairs
Asphalt prices have gone up significantly
$40,000.00 $40,000.00
Total $40,000.00 $40,000.00
Section 3 - Detailed Information
Objectives/Need for Request:
The objective of this request is to ensure that the funding in the Roads budget is adequate to continue performing pothole and other pavement-based repairs. This is predicted to be another wet winter, and rainy conditions only serve to exacerbate the already existing issue of potholes throughout the City.
Consequences of Not Funding:
If not funded, the Roads division will exceed it's allocated budget.
Alternatives Considered:
Additional object codes have been reviewed to determine if there are transferrable funds.
Section 4 - Attachments
ATTACHMENT 3 - DECISION PACKAGES BY CATEGORY
1581
Budget Decision Package
$18,000.00
$24,000.00
$42,000.00
Net Request (2023/2024):
Net Request (2024/2025):
Total Net Request:
Package ID: DP-00548
Status: Budget Review
Title: Special Event Permitting Software
Department: City Manager's Office Priority: 2
Contact: Jon Robinson Phone: (916) 617-4511
Mandatory: No
Section 1 - General Information
Strategic Plan:
Parks and Open Space Master Plan: Implementation
Description:
Project Type:
Change to Existing Program/Service
This decision package requests an appropriation of $18,000 for FY 23-24 to fund the procurement of software to streamline the Special Event Permit process.
The Parks and Recreation Department is responsible for Special Event permitting for the entire City of West Sacramento. The 2019 Parks and Open Space Master Plan identified “Community Special Events” as the number one priority from the Community Programs and Services Needs Assessment. Ensuring the safety of all special event participants while providing user friendly, efficient service with timely response is critical to the success of special event permitting. However, the complexity and number of Special Event Permit applications has grown in recent years, taxing staff's ability to keep up.
Currently, special event permitting is a manual process that utilizes fillable pdf forms, and interdepartmental email for approval. This is a time-consuming and inefficient process that delays response times to customers, and creates multiple pathways for human error. A special event permitting software would improve participant safety, decrease response time and reduce the risk of manual errors, while improving overall customer experience. Community Development is deploying the Open Counter software to provide electronic permitting throughout the division. Open Counter has an optional module that is specifically designed to streamline and automate special event permitting processes.
We are requesting an appropriation to purchase the Special Event Permitting module within Open Counter. Staff has viewed demonstrations of Open Counter, and preliminarily concluded that this tool would meet our needs; however, in the event circumstances change and Open Counter turns out not to be the best option, we are requesting authority to use the requested appropriation towards an alternative software option that does meet our needs.
Section 2 - Costs
Fund Activit
y
Object Description 2023/2024 2024/2025 One
Time
110 9510 5574 Annual Operating Cost for Special Event Permitting Software - Open Counter
Annual Operating Cost for Special Event Permitting
Software - Open Counter. 23-24 pro-rated at 6 month
service fee.
$12,000.00 $24,000.00 Yes
110 9510 5574 Set up Fee for Special Event Permitting Software - Open Counter
One time set up fee for Special Event Permitting Software - Open Counter
$6,000.00 $0.00 Yes
Total $18,000.00 $24,000.00
ATTACHMENT 3 - DECISION PACKAGES BY CATEGORY
1582
Section 3 - Detailed Information
Objectives/Need for Request:
The objective of this decision package is to streamline and improve the accuracy of the City's Special Event Permit process in order to improve participant safety, decrease response time, and improve the overall customer experience.
Consequences of Not Funding:
Without improved permitting processes, service will decline over time due to the increasing volume and complexity of permits, compounded by the systemic inefficiency of a manual process. This would lead to frustrated city residents and potential liability for the City due to life safety issues.
Alternatives Considered:
Staff has considered multiple alternatives. First, over a period of years, staff has made multiple efforts to improve the Special Event Permit experience through process improvements alone. This approach initially made some progress, but has hit a wall due to physical limits such as how fast or accurately a limited number of staff can route an increasing volume of fillable PDFs across multiple City departments for approval. One alternative staff considered was to simply accept the inefficiency and risk of the current approach; however, staff concluded this would be neither prudent, nor a sound use of City resources.
Staff also considered procuring a different software program, but determined that was not the best approach. While many software tools claim to streamline approval processes, very few specifically target the unique needs of a special event process. Other tools are extremely expensive, and/or complicated to set up. Staff's research suggests that Open Counter is an ideal solution for the City because it is affordable, has a demonstrated track record of successful implementations in local jurisdictions, and is purpose built to address the specific challenges that have historically bedeviled the City's Special Event Permit process.
Section 4 - Attachments
Attachment Attachment Description
Price Quote Requested Budget includes a pro-rated 6-month fee for the January 2024 -June 30 2024 term of rendered services however quote is based on a 12 month contract. One time set up fee of $6,000 would be booked to 23- 24 fiscal year.
Measure E Analysis
ATTACHMENT 3 - DECISION PACKAGES BY CATEGORY
1583
Budget Decision Package
$128,840.00
$173,415.00
$302,255.00
Net Request (2023/2024):
Net Request (2024/2025):
Total Net Request:
Package ID: DP-00552
Status: Budget Review
Title: City Attorney Budget
Department: City Manager's Office Priority: 1
Contact: Amanda Berlin Phone: (916) 617-4512
Mandatory: Yes
Section 1 - General Information
Strategic Plan:
Not Applicable
Description:
Project Type:
Significant Increase
The 104 fund budgets funding for City Attorney services related to the City Manager's Office as well as general matters that do not fall under any particular department, program or project and therefore cannot be charged to other specific funds. In recent years, a rise in public records act requests, legal challenges related to district elections, other staff workload increases necessitating legal review and other unanticipated events requiring legal advice or review, the utilization of the budget for general City Attorney services has increased, while the budget allocation has not been increased to keep pace.
Section 2 - Costs
Fund Activit
y
Object Description 2023/2024 2024/2025 One
Time
104 9015 5260 City Attorney Services
Right-sizing budget for anticipated cost of City Attorney services.
$400,000.00 $450,000.00
104 9015 5260 City Attorney Services
Reducing line item and other adding new line item with
new budget total
($271,160.00) ($276,585.00)
Total $128,840.00 $173,415.00
Section 3 - Detailed Information
Objectives/Need for Request:
This request is intended to right size the 104 fund budget for City Attorney services to the anticipated costs going forward.
Consequences of Not Funding:
The cost of City Attorney services will exceed the current budget.
Alternatives Considered:
The cost of City Attorney services is a necessary cost of doing business, so there is no alternative other than the cost of exceeding the current budget.
Section 4 - Attachments
ATTACHMENT 3 - DECISION PACKAGES BY CATEGORY
1584
Budget Decision Package
$12,000.00
$13,500.00
$25,500.00
Net Request (2023/2024):
Net Request (2024/2025):
Total Net Request:
Package ID: DP-00553
Status: Budget Review
Title: Next STEPS Intern
Department: City Manager's Office Priority: 2
Contact: Amanda Berlin Phone: (916) 617-4512
Mandatory: No
Section 1 - General Information
Strategic Plan:
Not Applicable
Description:
Project Type:
Restoration of Program/Services
Prior to the pandemic, the City had implemented a school year-based internship program (Next STEPS) that followed the summer internship program, Summer STEPS. In recent years, neither program has occurred and the funding associated with both programs was not renewed. Now that staff has returned to the office and workload continues to increase, the Community Relations Division of the CMO would like to hire an intern under the Next STEPS program.
The CMO is proposing to add funds to the extra-help budget to fund the position for an 8 month period annually.
Section 2 - Costs
Fund Activit
y
Object Description 2023/2024 2024/2025 One
Time
104 9026 5112 Next STEPS Intern
Fund a CMO Next STEPS intern for an 8 month period
annually. Cost assumes 20 hours per week at $20/hr,
including medicare, payroll taxes, etc. costs.
$12,000.00 $13,500.00
Total $12,000.00 $13,500.00
Section 3 - Detailed Information
Objectives/Need for Request:
The CMO is proposing to add funds to the extra-help budget to fund a Next STEPS intern for an 8 month period annually.
Consequences of Not Funding:
The CMO would not be able to hire an intern under the Next STEPS program.
Alternatives Considered:
Not funding the extra-help position.
Section 4 - Attachments
ATTACHMENT 3 - DECISION PACKAGES BY CATEGORY
1585
Budget Decision Package
$89,000.00
$92,000.00
$181,000.00
Net Request (2023/2024):
Net Request (2024/2025):
Total Net Request:
Package ID: DP-00554
Status: Budget Review
Title: Summer STEPS Internship Program
Department: City Manager's Office Priority: 1
Contact: Amanda Berlin Phone: (916) 617-4512
Mandatory: No
Section 1 - General Information
Strategic Plan:
Not Applicable
Description:
Project Type:
Restoration of Program/Services
Starting in 2015, City had implemented a summer internship program, Summer STEPS, in which students up through graduate school could apply to work in a department/division at the City for eight weeks and up to 40 hours per week.
Since the pandemic, however, the program had not been implemented and the funding associated the program was not renewed. Now that normal City operations have been re-established, staff is proposing to re-establish and fund the Summer STEPS program going forward, starting with the summer of 2024. Under the program, each department has the option to hire up to two interns for 20-40 hours per week for the eight week program.
Section 2 - Costs
Fund Activit
y
Object Description 2023/2024 2024/2025 One
Time
104 9024 5112 Summer STEPS Internship Program
To re-establish the Summer STEPS internship program to
allow college through grad school students the opportunity to experience working in public service. Cost assumes two interns per each of nine departments at and average of 30 hours a week for eight weeks at an average of $20/hour
plus associated medicare/payroll/etc. taxes.
$89,000.00 $92,000.00
Total $89,000.00 $92,000.00
Section 3 - Detailed Information
Objectives/Need for Request:
To add funds to the Human Resources extra-help budget to re-establish the Summer STEPS internship program to allow college through grad school students the opportunity to experience working in public service.
Consequences of Not Funding:
The Summer STEPS internship program would not be re-established.
Alternatives Considered:
Not funding and re-establishing the Summer STEPS internship program; Departments hiring interns would need to fund the cost within their own budgets.
Section 4 - Attachments
ATTACHMENT 3 - DECISION PACKAGES BY CATEGORY
1586
Budget Decision Package
$14,461.34
$12,461.34
$26,922.68
Net Request (2023/2024):
Net Request (2024/2025):
Total Net Request:
Package ID: DP-00555
Status: Budget Review
Title: HR Employee Appreciation
Department: City Manager's Office Priority: 2
Contact: Amanda Berlin Phone: (916) 617-4512
Mandatory: No
Section 1 - General Information
Strategic Plan:
Not Applicable
Description:
Project Type:
Change to Existing Program/Service
For many years, Human Resources planned and implemented employee appreciation events and various employee recognition awards annually. The employee appreciation events, like the employee picnic and holiday social, often required those employees for whom the City is showing appreciation to work, cook or provide some support to the event, which prevented many staff from fully enjoying the event. Since returning to normal operations after the pandemic, the annual employee picnic has been combined with the new employee and retiree recognition and service award ceremonies, open to all employees and hosted at the BARN with food from Drakes. The employee recognition awards, which previously were split into three separate events, have now been combined into one luncheon open to all employees. These changes, plus the budget not being adjusted to current cost of funding the events, necessitate a budget adjustment.
Section 2 - Costs
Fund Activit
y
Object Description 2023/2024 2024/2025 One
Time
104 9024 5259 Misc Vendors (Employee Appreciation)
This budget request replaces the line Budget needed to
implement employee appreciation events, including new
hire luncheons, employee picnic and employee recognition awards (Manager, Employee and Team of the Year,
Service Awards), health fair, wellness committee, and
other employee focused activities and event. Includes
food, venue, award and other miscellaneous costs. Budget in 23/24 slightly larger because employee recognition
awards will occur twice in this fiscal year, as the event moves annually to the Spring instead of the Fall.
$22,000.00 $20,000.00
104 9024 5259 Misc Vendors (Employee Appreciation)
Reducing line item and other adding new line item with
new budget total
($7,538.66) ($7,538.66)
Total $14,461.34 $12,461.34
Section 3 - Detailed Information
Objectives/Need for Request:
The HR budget for employee appreciation has not been re-examined and updated since before the pandemic, and staff has determined additional funding is needed to sustain the programing going forward.
Consequences of Not Funding:
The events would need to be re-evaluated and attendance allowance would need to be re-considered.
Alternatives Considered:
The alternative would be to revert to the prior event format, which was not inclusive of all employees for every event.
ATTACHMENT 3 - DECISION PACKAGES BY CATEGORY
1587
Budget Decision Package
$16,500.00
$3,000.00
$19,500.00
Net Request (2023/2024):
Net Request (2024/2025):
Total Net Request:
Package ID: DP-00556
Status: Budget Review
Title: City Manager's Office Training, Travel & Meals
Department: City Manager's Office Priority: 2
Contact: Amanda Berlin Phone: (916) 617-4512
Mandatory: No
Section 1 - General Information
Strategic Plan:
Not Applicable
Description:
Project Type:
Change to Existing Program/Service
The City Manager's Office has an annual budget for training, travel and meals that was estimated based on training opportunities that recur annually for the CM, ACM, Deputy CM and meals for certain regular meeting. Since the pandemic, the CMO has implemented bi-monthly lunch and learn meetings for which food is provided. In addition, staff also recently became aware of additional training opportunity for the CM with a one time cost in FY 23/24. None of these costs were previously budgeted.
Section 2 - Costs
Fund Activit
y
Object Description 2023/2024 2024/2025 One
Time
104 9016 5258 Misc. training/conferences/mtgs
Misc. funds for training & conferences for CM, ACM,
Deputy CM, Program Manager and Analyst; misc. funds
for meals for meetings; additional one-time request in FY 2023/24 for unanticipated training opportunity for CM.
$31,150.00 $17,650.00
104 9016 5258 Misc. training/conferences/mtgs
Reducing line item and other adding new line item with
new budget total
($14,650.00) ($14,650.00)
Total $16,500.00 $3,000.00
Section 3 - Detailed Information
Objectives/Need for Request:
To appropriately budget for CMO training, travel and meals costs, covering new programing.
Consequences of Not Funding:
Staff may not have budget to attend trainings and existing programs in which food is provided may need to be modified or reduced.
Alternatives Considered:
Reducing travel/trainings and/or modifying or reducing existing programs in which food is provided.
Section 4 - Attachments
ATTACHMENT 3 - DECISION PACKAGES BY CATEGORY
1588
Budget Decision Package
$95,000.00
$0.00
$95,000.00
Net Request (2023/2024):
Net Request (2024/2025):
Total Net Request:
Package ID: DP-00557
Status: Budget Review
Title: Replace 16 year-old truck
Department: Parks & Recreation Priority: 2
Contact: Michelle Deleon Phone: (916) 617-4622
Mandatory: No
Section 1 - General Information
Strategic Plan:
Parks and Open Space Master Plan: Implementation
Description:
Project Type:
One Time Expenditure
Parks Operations Staff requests funding of up to $95,000 from the General Fund to replace a 16-year-old vehicle that is far past its useful lifespan (estimated 6-10 years) and unsafe to drive due to a bent frame. The vehicle has deteriorated so much that other departments refused it when offered. The new vehicle will be used to train staff on the different needs and abilities of EVs, start to build data to create the most successful fleet EV transition plan, and achieve CARB requirements. Funding will cover the cost of the EV, dealer fees, taxes, registration, additional lighting for safe operation, tools and toolboxes, and graphics.
Recent legislation requires cities and municipalities to transition their vehicle fleets to electric vehicles (EVs) sooner than the public. Beginning January 1, 2024, the California Air Resources Board (CARB) will require cities, counties, special districts, and the state with more than 50 vehicles in their fleets to inventory their fleets and submit a report to CARB by March 1, 2024. Additionally, 50% of all new motor vehicle purchases in each calendar year must be zeroemission starting January 1, 2024, rising to 100% by January 2027, for all vehicle classifications from Class 2b to Class 8.
CARB also offers a ZEV Milestones Option, which allows cities to focus on the percentage of their fleet that is electric rather than annual purchases. This option requires 10% of a city's fleet to be EVs by 2027.
To meet CARB requirements, we must start introducing EVs to our fleet, even without factoring in immediate department/fleet needs. EVs, especially trucks, are new to all industries, and real-world information and data on their abilities, limitations, and necessary adaptations are limited. While manufacturers provide some of this information, every industry/trade has unique demands of equipment/vehicles that are not shown by manufacturer's data. Parks Operations relies on medium-duty trucks daily, and these trucks are essential to the department and the City as a whole. Implementing EVs into our fleet will allow us to gather data and make necessary adjustments to daily schedules and assignments to accommodate the impact of limited tow capacity, decreased payload capacities, charging times, battery life, and new maintenance needs.
Section 2 - Costs
Fund Activit
y
Object Description 2023/2024 2024/2025 One
Time
207 9520 5255 Park Maintenance Vehicle
Park Maintenance Vehicle
$95,000.00 $0.00 Yes
Total $95,000.00 $0.00
ATTACHMENT 3 - DECISION PACKAGES BY CATEGORY
1589
Section 3 - Detailed Information
Objectives/Need for Request:
The objective is to purchase an electric vehicle to meet new CARB requirements and the immediate needs of Parks Operations. The EVs will be outfitted with lockboxes to secure tools and the necessary lights and beacons for safe operation on city streets and right-of-ways.
Consequences of Not Funding:
CARB requirements were recently introduced, and failure to comply will result in penalties and fines and prevent us from meeting the city's sustainability goals. Additionally, our fleet is aging, and not funding this request will defer the purchase of needed vehicles, which can lead to increased maintenance and repair costs for the vehicles currently in use. Safety risks also increase due to aging vehicles that are past their lifespan and lack proper lighting and storage.
This also limits the ability of Parks Operations team to respond to emergencies, resident requests, and landscape issues in a timely manner.
Alternatives Considered:
1. Continue using and relying on vehicles past their usable lifespan. This is unsafe and can lead to increased maintenance and repair costs. It can also make it difficult to meet CARB requirements and sustainability goals.
2. Continue funding increasing maintenance costs of aging vehicles past their usable lifespan. This is a waste of money and resources. It is better to invest in new vehicles that will be more reliable and fuel-efficien
3. Using personal vehicles when needed and requesting mileage reimbursement. This is inconvenient and can be expensive for employees. It also creates a safety risk, as personal vehicles may not be properly equipped for work duties.
4. Risk penalties/fines for failure to comply with CARB’s regulations.
5. Risk not meeting City sustainability goals.
Section 4 - Attachments
Attachment Attachment Description
Final Regulation Order Final Regulation Order
Final Regulation Order Appendix A-4 Final Regulation Order Appendix A-4 ATTACHMENT 3 - DECISION PACKAGES BY CATEGORY
1590
Budget Decision Package
$86,500.00
$0.00
$86,500.00
Net Request (2023/2024):
Net Request (2024/2025):
Total Net Request:
Package ID: DP-00558
Status: Budget Review
Title: Additional Funding for Security Contract
Department: Public Works Priority: 1
Contact: Lorianne Landsaw Phone: (916) 617-4579
Mandatory: No
Section 1 - General Information
Strategic Plan:
Not Applicable
Description:
Project Type:
Change to Existing Program/Service
The existing security contract expires December 31, 2023. Public Works and Purchasing staff planned to issue an RFP for security services in time to execute and implement a new contract effective January 1, 2024.. A multitude of other projects have prevented this RFP from being released in time to ensure a new contract is in place at the time the existing contract expires, requiring that the current contract be extended for a period of time sufficient to allow for development of an RFP, evaluation and interviews of potential service providers, contract negotiations and implementation/training. This request provides sufficient funding to cover the existing contract extension through June 30, 2024. Any additional funding needed for next fiscal year and beyond will be requested as part of the mid-term budget, or separately from Council with approval of the contract once a new vendor is selected.
Section 2 - Costs
Fund Activit
y
Object Description 2023/2024 2024/2025 One
Time
104 9325 5261 City Hall / Lobby
Additional funds to cover security gap
$9,500.00 $0.00 Yes
260 9853 5261 HOMEKEY Rodeway Inn
Additional funds to cover security gap. This is severely under budgeted.
$46,500.00 $0.00 Yes
104 9016 5261 Council & Commission Meetings
Additional funds to cover security gap
$10,000.00 $0.00 Yes
101 9517 5261 Community Center
Additional funds to cover security gap. This includes
regular security as well as special services and pass-thru costs.
$5,000.00 $0.00 Yes
218 9810 5261 HOMEKEY Flamingo
additional funds for security contract
$15,500.00 $0.00 Yes
Total $86,500.00 $0.00
Section 3 - Detailed Information
Objectives/Need for Request:
The goal of this decision package is to obtain the funding required to extend the existing security contract through the end of the Fiscal Year 2023/24 (June 30, 2024).
Consequences of Not Funding:
There is not adequate funding for the term of the contract.
Alternatives Considered:
N/A
Section 4 - Attachments
ATTACHMENT 3 - DECISION PACKAGES BY CATEGORY
1591
Budget Decision Package
$0.00
$0.00
$0.00
Net Request (2023/2024):
Net Request (2024/2025):
Total Net Request:
Package ID: DP-00559
Status: Budget Review
Title: Capital Projects GIS & Mapping Group Organizational Transfer Department: Capital Projects Priority: 3
Contact: Gary Predoehl Phone: (916) 617-4831
Mandatory: No
Section 1 - General Information
Strategic Plan:
Not Applicable
Description:
Project Type:
Change to Existing Program/Service
The purpose of this decision package is to provide sufficient information to the City Council to approve an organizational transfer of the Capital Projects (CP) GIS & Mapping Group from the CP Engineering Division to the CP Administrative Division under the Capital Improvement Manager. The organizational transfer will include four positions: GIS Specialist, Engineering GIS/Technician, and two Engineering Technician IIIs.
Section 2 - Costs
Fund Activit
y
Object Description 2023/2024 2024/2025 One
Time
101 9653 5111 Defund CP GIS & Mapping Group in CP Engineering Division (101-9653)
Defund CP GIS & Mapping Group in Engineering Division
(101-9653) as part of organizational transfer of four
positions from CP Engineering Division (101-9653) to CP Administration Division (101-9651). Positions to be
transferred include GIS Specialist, Engineering/GIS
Technician, and two Engineering Technician IIIs. (Dollar figures above are a placeholder - actual dollar figures to be supplied by Finance and HR).
($601,756.00) ($620,508.00)
101 9651 5111 Fund CP GIS & Mapping Group in CP Administration Division (101-9651)
Fund CP GIS & Mapping Group in Administration Division
(101-9651) as part of organizational transfer of four
positions from CP Engineering Division (101-9653) to CP Administration Division (101-9651). Positions to be
transferred include GIS Specialist, Engineering/GIS
Technician, and two Engineering Technician IIIs. (Dollar figures above are a placeholder - actual dollar figures to be supplied by Finance and HR).
$601,756.00 $620,508.00
101 9653 5212 Small Tools/Instruments
transfer to 9651
($250.00) ($250.00)
101 9653 5221 Communications
tsfr to 9651
($500.00) ($500.00)
101 9653 5240 Maint/Equip
tsfr to 9651
($2,500.00) ($2,500.00)
101 9653 5245 Equipment
tsfr to 9651
($250.00) ($250.00)
101 9653 5251 Office Expense
tsfr to 9651
($800.00) ($800.00)
101 9653 5252 Postage
tsfr to 9651
($100.00) ($100.00)
101 9653 5253 Education Mat/Supp
tsfr to 9651
($200.00) ($200.00)
ATTACHMENT 3 - DECISION PACKAGES BY CATEGORY
1592
101 9653 5255 Vehicle Expense
tsfr to 9651
($1,500.00) ($1,500.00)
101 9653 5256 Dues
tsfr to 9651
($1,000.00) ($1,000.00)
101 9653 5257 Software Maintenance
tsfr to 9651
($1,000.00) ($1,000.00)
101 9653 5258 Training
tsfr to 9651
($750.00) ($750.00)
101 9653 5260 Legal
tsfr to 9651
($500.00) ($500.00)
101 9653 5261 Prof Svc
tsfr to 9651
($1,000.00) ($1,000.00)
101 9651 5212 Small Tools/Instruments
tsfr from 9653
$250.00 $250.00
101 9651 5221 Communications
tsfr from 9653
$500.00 $500.00
101 9651 5240 Maint/Equip
tsfr from 9653
$2,500.00 $2,500.00
101 9651 5245 Equipment
tsfr from 9653
$250.00 $250.00
101 9651 5251 Office Expense
tsfr from 9653
$800.00 $800.00
101 9651 5252 Postage
tsfr from 9653
$100.00 $100.00
101 9651 5253 Education Mat/Supp
tsfr from 9653
$200.00 $200.00
101 9651 5255 Vehicle Expense
tsfr from 9653
$1,500.00 $1,500.00
101 9651 5256 Dues
tsfr from 9653
$1,000.00 $1,000.00
101 9651 5257 Software Maintenance
tsfr from 9653
$1,000.00 $1,000.00
101 9651 5258 Training
tsfr from 9653
$750.00 $750.00
101 9651 5260 Legal
tsfr from 9653
$500.00 $500.00
101 9651 5261 Prof Svc
tsfr from 9653
$1,000.00 $1,000.00
Total $0.00 $0.00
Section 3 - Detailed Information
Objectives/Need for Request:
1) Currently the CP GIS & Mapping Group reports to a Senior Engineer in the CP Engineering Division. Transferring this group out of the CP Engineering Division will free up the Senior Engineer to concentrate more fully on their primary goal...the delivery of capital projects.
2) Under the Capital Improvement Manager, identify how the CP GIS & Mapping Group fits and interacts with the overall mission and goals of the City's IT Department. Establish clear differentiation between the goals and tasks of the City's IT Department and the CP GIS & Mapping Group. 3) Under the Capital Improvement Manager, identify the CP GIS & Mapping Group's mission as well as short-range and long-term goals and objectives for the group and the individuals within the group.
Consequences of Not Funding:
N/A - Net cost of zero.
ATTACHMENT 3 - DECISION PACKAGES BY CATEGORY
1593
Budget Decision Package
$130,000.00
$0.00
$130,000.00
Net Request (2023/2024):
Net Request (2024/2025):
Total Net Request:
Package ID: DP-00560
Status: Budget Review
Title: Apparatus Maintenance - Operations
Department: Fire Priority: 1
Contact: Lynda Vargas Phone: (916) 617-4723
Mandatory: No
Section 1 - General Information
Strategic Plan:
Not Applicable
Description:
Project Type:
Change to Existing Program/Service
There has been a significant increase in the costs for apparatus parts, tires, fuel and shop repair rates that has outpaced our budget. Keeping our apparatus in good working condition is crucial to the operability of our fleet and the safety of our community. This increase will help to off-set the increased costs the department is facing.
Section 2 - Costs
Fund Activit
y
Object Description 2023/2024 2024/2025 One
Time
107 9151 5255 Vehicle Expense - Operations
There has been a significant increase in the costs for
apparatus parts, tires, fuel and shop repair rates that has outpaced our budget. Keeping our apparatus in good
working condition is crucial to the operability of our fleet and the safety of our community. This increase will help to off-set the increased costs the department is facing.
$130,000.00 $0.00 Yes
Total $130,000.00 $0.00
Section 3 - Detailed Information
Objectives/Need for Request:
To provide additional funding for the necessary maintenance and repairs of our apparatus to keep our fleet in safe, operable condition, preserve apparatus reliability and efficiency, and maintain the safety of our community.
Consequences of Not Funding:
Failure to fund this request may result in increased breakdown of apparatus, increased liability, and a decrease in our ability to accomplish our mission safely and efficiently.
Alternatives Considered:
N/A
Section 4 - Attachments
ATTACHMENT 3 - DECISION PACKAGES BY CATEGORY
1594
Budget Decision Package
$745,500.00
$745,500.00
$1,491,000.00
Net Request (2023/2024):
Net Request (2024/2025):
Total Net Request:
Package ID: DP-00561
Status: Budget Review
Title: Leave Payout Contingency
Department: Finance Priority: 2
Contact: Roberta Raper Phone: (916) 617-4509
Mandatory: No
Section 1 - General Information
Strategic Plan:
Not Applicable
Description:
Project Type:
Restoration of Program/Services
A leave payout contingency was budgeted annually beginning in FY 2021/22. When employees leave employment with the City, certain vested leave balances are converted to cash and paid out in the final paycheck in accordance with state and federal laws, and the MOU or benefit summary in effect for the position. Prior to FY 2021/22, Finance staff would survey departments to determine whether anyone had announced an upcoming retirement. The dollar value of the vested and payable hours accrued for those employees would be budgeted assuming they would retire as planned.
This way of budgeting for known/anticipated payouts comes with many inherent issues. The primary issue being that not everyone announces a retirement, and almost nobody announces a planned resignation or termination months in advance. Inevitably, employees would resign or retire for which there was no budget. The payouts are incurred regardless of whether or not they were appropriated, and the poor planning for that (sometimes) significant expense carries a level of risk, especially during tight economic times and periods of recession. Given the reduction in sales tax revenues predicted over the next couple of years, it is prudent now more than ever to ensure all potential expenditures are planned for and appropriated properly.
This appropriation was unfortunately missed during the most recent biennial budget adoption on June 28, 2023. The contingency amount is calculated by taking the average annual payout expense incurred for each fund over the past five years and rounding up. The amounts proposed in this request are the same amounts that were budgeted for the past two fiscal years and total $765,500. For reference, leave payouts in FY 2022/23 totaled $573,016.22, of which $413,341.72 was incurred by the General Fund. The total General Fund leave payout contingency request is $500,000.
Somehow, only $20,000 of the total $765,500 was budgeted in FY 2022/23 and FY 2023/24 so this decision package requests the remaining $745,500.
Section 2 - Costs
Fund Activit
y
Object Description 2023/2024 2024/2025 One
Time
101 9910 5115 Leave Payout Contingency
Based on five-year average actual leave payouts for this fund.
$500,000.00 $500,000.00
104 9910 5115 Leave Payout Contingency
Based on five-year average actual leave payouts for this fund.
$90,000.00 $90,000.00
106 9910 5115 Leave Payout Contingency
Based on five-year average actual leave payouts for this fund.
$25,000.00 $25,000.00
108 9910 5115 Leave Payout Contingency
Based on five-year average actual leave payouts for this fund.
$35,000.00 $35,000.00
110 9910 5115 Leave Payout Contingency
Based on five-year average actual leave payouts for this fund.
$5,000.00 $5,000.00
ATTACHMENT 3 - DECISION PACKAGES BY CATEGORY
1595
201 9210 5115 Leave Payout Contingency
Based on five-year average actual leave payouts for this fund.
$4,500.00 $4,500.00
215 9230 5115 Leave Payout Contingency
Based on five-year average actual leave payouts for this fund.
$6,000.00 $6,000.00
501 9400 5115 Leave Payout Contingency
Based on five-year average actual leave payouts for this fund.
$5,000.00 $5,000.00
506 9600 5115 Leave Payout Contingency
Based on five-year average actual leave payouts for this fund.
$35,000.00 $35,000.00
610 9650 5115 Leave Payout Contingency
Based on five-year average actual leave payouts for this fund.
$20,000.00 $20,000.00
650 9310 5115 Leave Payout Contingency
Based on five-year average actual leave payouts for this fund.
$20,000.00 $20,000.00
105 9910 5950 Transfer 105 to 215
Transfer 105 to 215
$6,000.00 $6,000.00
215 9230 4990 Transfer 105 to 215
Tsfr
($6,000.00) ($6,000.00)
Total $745,500.00 $745,500.00
Section 3 - Detailed Information
Objectives/Need for Request:
The objective of this request is to appropriately budget for unknown but anticipated resignations and retirements, and the payout of the vested leave balances in the final paycheck. For employees who have worked for the City for decades, this expense can be significant. If not planned for and appropriated properly, this expense either reduces available budget for the purpose for which it was intended, or results in expenses incurred over the Council approved budget amount. Since the City has no choice whether to payout vested leave balances, it is not an expense that can be avoided if there is not sufficient budget for it. For this reason, it is the objective of this request to appropriate funds for anticipated but unknown leave payouts for resigning/retiring employees based on an historical five-year average annual payout amount.
Consequences of Not Funding:
This expense will be incurred whether or not this appropriation is approved as it is a legal requirement to pay vested leave balances, and in some cases, also negotiated in approved Memoranda of Understanding. The consequence of not funding the request is that we could either go over budget, or this would reduce the available budget for other purposes for which the budget was originally intended.
Alternatives Considered:
There are no alternatives to incurring this expense. The alternative to budgeting for it, is to reduce Council approved budget for other purposes. That is an option, but is not ideal.
Section 4 - Attachments
ATTACHMENT 3 - DECISION PACKAGES BY CATEGORY
1596
Budget Decision Package
$60,000.00
$60,000.00
$120,000.00
Net Request (2023/2024):
Net Request (2024/2025):
Total Net Request:
Package ID: DP-00562
Status: Budget Review
Title: Contract Security Services
Department: Police Priority: 1
Contact: Dea Pugh Phone: (916) 617-4967
Mandatory: No
Section 1 - General Information
Strategic Plan:
Police Department: Professionalism, Risk Management, and Oversight Description:
Project Type:
New Program/Initiative
Over the last year and now on-going, our Police Department is experiencing a staffing crisis. Patrol shift routinely work below targeted and minimum staffing number and are forced to prioritize services to the community. An area that created a large challenge is hospital security that our officers must provide to arrestees who have been injured. Any arrestee who suffers an injury or has a pre-existing injury is required to receive medical treatment and clearance in order to be booked into the County Jail. If an arrestee is rejected by booking staff then our officer must transport the subject to the hospital to gain medical clearance. In the event an arrestee gets admitted to the hospital, officers must provide 24 hours security over that arrestee until they are medically cleared. This process can take hours or multiple days depending on the severity of the injury. This type of security detail takes officers off of the streets and away from our city, lowering our already deficient staffing levels.
Section 2 - Costs
Fund Activit
y
Object Description 2023/2024 2024/2025 One
Time
107 9110 5261 Funds for Armed Security Contract
Allotted amount for contracting armed services to provide security to arrestees requiring medical care and/or
clearance
$60,000.00 $60,000.00 Yes
Total $60,000.00 $60,000.00
Section 3 - Detailed Information
Objectives/Need for Request:
The goal is to obtain funding to contract with a security company and utilize their services to provide watch over arrestees during extended medical stays.
Consequences of Not Funding:
Police Officers will continue to be pulled away from their core duties, lowering our staffing levels and affecting the quality of safety services provided to the city.
Alternatives Considered:
There are no alternatives considered at this time.
Section 4 - Attachments
ATTACHMENT 3 - DECISION PACKAGES BY CATEGORY
1597
Budget Decision Package
$22,500.00
$22,500.00
$45,000.00
Net Request (2023/2024):
Net Request (2024/2025):
Total Net Request:
Package ID: DP-00566
Status: Budget Review
Title: Funding Increase for Background Investigations
Department: Police Priority: 1
Contact: Dea Pugh Phone: (916) 617-4967
Mandatory: No
Section 1 - General Information
Strategic Plan:
Police Department: Professionalism, Risk Management, and Oversight Description:
Project Type:
Change to Existing Program/Service
The West Sacramento Police Department has implemented and maintained a rigorous recruitment program over the last few years. This focused program has allowed the department to continually and regularly hire staff. Each candidate selected to move forward in the hiring process must complete a background investigation prior to being hired by the department. This frequency of hiring has increased the need for background investigations of prospective employees.
We have exceeded our budgeted amount for background investigations and recently added two more vendors to help carry the workload.
Section 2 - Costs
Fund Activit
y
Object Description 2023/2024 2024/2025 One
Time
101 9110 5261 Increase in funding for Background Investigation Services $22,500- additional funds to bring budgeted amount to
from $37,500 to $60,000
Ongoing budgeted amount requested for Background
Investigation Services increased to $60,000
$22,500.00 $22,500.00
Total $22,500.00 $22,500.00
Section 3 - Detailed Information
Objectives/Need for Request:
The goal of this decision package is to obtain an increase in funding for background investigation services for prospective employees of the Police Department.
Consequences of Not Funding:
Not increasing the funding will cause the department to either exceed their budgeted amount putting strain on available financial resources or will delay our hiring process, causing the department to lose prospective employees.
Alternatives Considered:
The Police Department continues to operate with constrained funds for Background Services.
Section 4 - Attachments
ATTACHMENT 3 - DECISION PACKAGES BY CATEGORY
1598
Budget Decision Package
$1,191,453.00
$1,239,111.00
$2,430,564.00
Net Request (2023/2024):
Net Request (2024/2025):
Total Net Request:
Package ID: DP-00567
Status: Budget Review
Title: Waste Hauler Contract Midyear Adjustment
Department: Community Development Priority: 2
Contact: Traci Kent-Stone Phone: (916) 617-4586
Mandatory: No
Section 1 - General Information
Strategic Plan:
Previous Years Priorities
Description:
Project Type:
One Time Expenditure
Under the current Collection Service Agreement, Waste Management is entitled to an annual adjustment, capped at 4%, to cover inflationary increases in the actual cost to provide service. Each year, staff projects expenditures with the maximum 4% increase to WM. Actual expenditures for the previous year were more than what was forecasted. We are proposing to increase the Wastehauler Contract line item by $1,191,453.00 for FY23-24 and by $1,239,111.00 for FY24-
25. This decision package requests Council approval, through the mid-term budget adjustment process. It is important to note, a budget increase to pay WM does not increase rates paid for by ratepayers. Any difference between current rates paid by ratepayers and WM's contractual rate increase (rate gap) is paid for through our fund balance with roughly $5.7m until a rate study is completed. At which time ratepayers may see an increase in rates.
Section 2 - Costs
Fund Activit
y
Object Description 2023/2024 2024/2025 One
Time
511 9450 5279 Expense Increase
Based on prior year expenses paid out for the WM contract and a need to cover costs associated with an invoice
applied to the 23/24 FY that should have been applied to the 22/23 FY, staff requests an increase from the FY
budgeted amount of $9,403,160.68 to $11,700,000 for FY
23/24, and of $9,779,287.11 to $10,800,000.00 for FY
24/25.
$1,191,453.00 $1,239,111.00 Yes
Total $1,191,453.00 $1,239,111.00
Section 3 - Detailed Information
Objectives/Need for Request:
Ideally, this decision package recommends Council approve the following FY23/24 and 24/25 budget increases to the Refuse Operating Fund:
511 9450 5279 Wastehauler Contract
1. Additional budget needed for FY2023/24 @ $1,191,453.00
2. Additional budget needed for FY2024/25 @ $1,239,111.00 Consequences of Not Funding:
Should Council decide not to approve funding, Waste Management would not receive their full contractual compensation and the City would be in breach of contract.
ATTACHMENT 3 - DECISION PACKAGES BY CATEGORY
1599
Alternatives Considered:
1. Council could direct staff to not increase budget expenditures for the WM contract. This would not allow the City to pay contractual invoices to Waste Management and would be a breach of contract.
2. The preferable consideration respectfully requests Council direct staff to increase budget for projected expenses based on prior year actuals.
Section 4 - Attachments
Attachment Attachment Description
WM Request for Rate Increase- February
2022
ATTACHMENT 3 - DECISION PACKAGES BY CATEGORY
1600
Budget Decision Package
$9,989.00
$9,989.00
$19,978.00
Net Request (2023/2024):
Net Request (2024/2025):
Total Net Request:
Package ID: DP-00568
Status: Budget Review
Title: Police Scheduling Program
Department: Police Priority: 2
Contact: Dea Pugh Phone: (916) 617-4967
Mandatory: No
Section 1 - General Information
Strategic Plan:
Police Department: Professionalism, Risk Management, and Oversight Description:
Project Type:
New Program/Initiative
The purpose of this budget decision package is to implement a comprehensive scheduling program tailored to the specific needs of the police department. The program will involve the integration of paging services, time code functionality, workflow analysis, and platoon scheduling for both patrol teams and detectives. The proposed system will cater to the scheduling requirements of approximately 125 employees, including both civilian and sworn personnel.
Section 2 - Costs
Fund Activit
y
Object Description 2023/2024 2024/2025 One
Time
101 9110 5257 One-time and On-going Costs for Scheduling System One Time Costs for Scheduling System- $9,989.00
On-Going Costs for Scheduling System- $9,989.00
$9,989.00 $9,989.00
Total $9,989.00 $9,989.00
Section 3 - Detailed Information
Objectives/Need for Request:
The proposed budget decision package seeks to address the critical need for a specialized scheduling program to streamline and optimize the management of both civilian and sworn personnel within the police department. The implementation of the scheduling program software will enable efficient shift management, time tracking, and potentially integration with existing departmental systems, resulting in enhanced operational effectiveness.
The integration of a platoon scheduling module will cater to the specific scheduling requirements of patrol teams and detectives, ensuring that operational coverage and resource allocation are optimized to meet the department's demands. Additionally, the inclusion of workflow analysis software will enable the department to identify scheduling inefficiencies, leading to improved resource utilization and personnel deployment.
The integration of paging services will facilitate real-time communication and dissemination of schedule updates to all personnel, ensuring that everyone is informed of any changes or updates to their assignments. Furthermore, the incorporation of time code functionality will ensure accurate tracking attendance, work hours, and overtime, which consequently contributing to payroll accuracy and compliance with labor regulations.
In conclusion, the proposed budget decision package represents a strategic investment in the implementation of a specialized scheduling program tailored to the unique needs of the police department. The integration of the specified components will significantly contribute to optimized scheduling processes, enhanced communication, and improved operational efficiency, ultimately leading to better resource allocation and personnel management within the department.
Consequences of Not Funding:
The consequences of not funding would be to continue using Microsoft excel for scheduling all personal. Using excel has been very problematic in the recent past due to corrupted files and a need to rebuild the program after information has been lost.
ATTACHMENT 3 - DECISION PACKAGES BY CATEGORY
1601
Budget Decision Package
$90,000.00
$0.00
$90,000.00
Net Request (2023/2024):
Net Request (2024/2025):
Total Net Request:
Package ID: DP-00569
Status: Budget Review
Title: Public Safety Camera and License Plate Reader Equipment Purchase and Installation Department: Police Priority: 2 Contact: Dea Pugh Phone: (916) 617-4967
Mandatory: No
Section 1 - General Information
Strategic Plan:
Not Applicable
Description:
Project Type:
New Program/Initiative
The West Sacramento Police Department is working collaboratively with other city departments and regional law enforcement agencies to create a public safety technology ecosystem which integrates technology resources to include traffic cameras, facility cameras, Police Observation Device (POD) cameras and License Plate Reader (LPR) Cameras into a centralized Realtime Crime Platform. City staff is working to develop a long-term strategy for citywide implementation of this plan which includes merging existing city technology with future improvements. While this strategy is being developed, there is a short term need to address current public safety issues within this city. Funding is being requested to purchase additional cameras and license plater reader equipment to install this equipment in current hot spot areas within the city or at strategic locations which align with the long-term strategy. This will be achieved through purchasing new equipment and purchasing components to deploy provided on a long term loan by a regional law enforcement partner which will significantly reduce the city’s cost to deploy this equipment.
Section 2 - Costs
Fund Activit
y
Object Description 2023/2024 2024/2025 One
Time
107 9116 5575 LPR Equipment and Installation
Police Observation Device (POD) Equipment Purchase:
$60,000
License Plate Reader Equipment Purchase: $20,000
POD and LPR Installation: $10,000
$90,000.00 $0.00 Yes
Total $90,000.00 $0.00
Section 3 - Detailed Information
Objectives/Need for Request:
The equipment being purchased an installed will fully integrate with current equipment and systems being used in the city.
Consequences of Not Funding:
The consequences for not funding this request are not having the ability to adequately respond to current hot spots and trends within the city and not being able to deploy equipment being provided to the city at no cost.
Alternatives Considered:
. The alternative would be to partially fund the request or delay the request to an additional budget cycle.
Section 4 - Attachments
ATTACHMENT 3 - DECISION PACKAGES BY CATEGORY
1602
Budget Decision Package
$38,000.00
$0.00
$38,000.00
Net Request (2023/2024):
Net Request (2024/2025):
Total Net Request:
Package ID: DP-00570
Status: Budget Review
Title: Unmanned Aircraft System (UAS) Replacement
Department: Police Priority: 2
Contact: Dea Pugh Phone: (916) 617-4967
Mandatory: No
Section 1 - General Information
Strategic Plan:
Police Department: Professionalism, Risk Management, and Oversight Description:
Project Type:
Change to Existing Program/Service
In 2022, the West Sacramento Police Department implemented an Unmanned Aircraft System (UAS) program and purchased initial aircraft and equipment with grant funds, budget allocations and through the use of asset forfeiture funds allocated by the Yolo County Law Enforcement Agency Coordinating Council.
Section 2 - Costs
Fund Activit
y
Object Description 2023/2024 2024/2025 One
Time
101 9119 5575 Cost of UAS Equipment
Purcahse of 3 DJI Advanced with the DJI Mavic 3 Thermal:
$18,000
Purchase of DJI Matrice 30T: $20,000
Purchase of 5 DJI Mini 3: $10,000
$38,000.00 $0.00 Yes
Total $38,000.00 $0.00
Section 3 - Detailed Information
Objectives/Need for Request:
The estimated lifespan of each aircraft is three years. The initial aircraft purchased is reaching is expected lifespan and this request is to begin a two year replacement plan of the aircraft. Aircraft which are part of the initial implementation are beginning to experience malfunctions and require costly repairs.
Consequences of Not Funding:
The consequence of not replacing the aircraft is the risk of equipment failure and a diminished operational capability.
Alternatives Considered:
The alternative is to not upgrade our current aircraft and operate beyond the estimated life span of our current aircraft.
Section 4 - Attachments
ATTACHMENT 3 - DECISION PACKAGES BY CATEGORY
1603
Budget Decision Package
$42,452.00
$119,167.00
$161,619.00
Net Request (2023/2024):
Net Request (2024/2025):
Total Net Request:
Package ID: DP-00571
Status: Budget Review
Title: Extra Help Minimum Wage and Pay Scale Increase
Department: Finance Priority: 2
Contact: Roberta Raper Phone: (916) 617-4509
Mandatory: No
Section 1 - General Information
Strategic Plan:
Not Applicable
Description:
Project Type:
Significant Increase
Minimum wage in California increases to $16.00 effective January 1, 2024. This decision package requests not only the additional budget necessary to increase pay for minimum wage employees, but to provide an equivalent (50 cent) pay bump to every extra help employee (excluding retired annuitants) to avoid compaction issues. The annual cost of increasing only minimum wage employees is just under $14,369 while the annual cost to increase all extra help employees is $119,167. The majority of that increase is in the Parks and Recreation department for lifeguards, after school programs, camp leaders, recreation coordinators and other positions that staff the recreation center and other programs and make it possible for the City to offer a robust selection of recreational activities and special events.
Section 2 - Costs
Fund Activit
y
Object Description 2023/2024 2024/2025 One
Time
101 9515 5112 Recreation Center $10,888.00 $32,651.00
254 9555 5112 Discovery Preschool $254.00 $761.00
101 9517 5112 Community Center $4,862.00 $14,604.00
101 9510 5112 Recreation - GF $121.00 $365.00
108 9510 5112 Recreation - Measure K $2,067.00 $6,195.00 101 9517 5112 Community Center $121.00 $365.00
101 9517 5199 Payroll Offset ($121.00) ($365.00)
101 9510 5112 Recreation - GF $1,161.00 $3,184.00
254 9551 5112 ASES $12,404.00 $37,111.00
101 9510 5112 ASES $12,404.00 $37,111.00
101 9510 5112 Payroll Offset ($12,404.00) ($37,111.00)
101 9520 5112 Parks Maintenance $2,096.00 $6,283.00
108 9520 5112 Parks _ measure K $840.00 $2,514.00
104 9026 5112 CMO Intern $420.00 $838.00
ATTACHMENT 3 - DECISION PACKAGES BY CATEGORY
1604
110 9017 5112 Home Run Intern $420.00 $838.00
101 9653 5112 Capital Projects Intern $258.00 $506.00
101 9652 5112 Capital Projects Intern $254.00 $503.00
101 9110 5112 Police $418.00 $836.00
101 9113 5112 Police $254.00 $508.00
101 9114 5112 Police $418.00 $836.00
101 9116 5112 Police $4,481.00 $8,962.00
201 9210 5112 Public Works $168.00 $336.00
215 9230 5112 Public Works $84.00 $168.00
251 9455 5112 Public Works $584.00 $1,168.00
Total $42,452.00 $119,167.00
Section 3 - Detailed Information
Objectives/Need for Request:
The objective of this request is to fund the mandatory minimum wage increase effective January 1, 2024 and to seek additional budget and Council approval to increase the extra help pay scale by the same amount (50 cents) for every extra help position, excluding retired annuitants whose compensation is legally tied to the equivalent full-time permanent position.
Consequences of Not Funding:
A portion of this request must be funded as the state minimum wage increase applies to the City whether there is sufficient budget or not. The alternative would be to reduce extra help staff which would impact our ability to provide recreation programs and services as we currently do today. If only the minimum wage employees are increased, there is a risk long tenured extra help staff will find higher paying work elsewhere, leaving the City unable to provide the same level of service due to lack of staff support to run recreational programs and provide lifeguard services at the Recreation Center pool.
Alternatives Considered:
Staff considered increasing only those extra help employees who are paid below the new minimum wage or increasing all extra help staff by the 50 cent minimum wage increase. Another option is to increase the range for extra help positions by 50 cents, but not automatically move all extra help employee pay up. While that is an option, that still carries the risk that the extra help staff will leave as there are several comparable jobs that pay a higher wage that are attractive for high school and college students who usually fill the City's extra help positions.
Section 4 - Attachments
ATTACHMENT 3 - DECISION PACKAGES BY CATEGORY
1605
Budget Decision Package
$0.00
$0.00
$0.00
Net Request (2023/2024):
Net Request (2024/2025):
Total Net Request:
Package ID: DP-00572
Status: Budget Review
Title: Extra Help - Reclassification of Aquatics and Spark positions Department: Parks & Recreation Priority: 2
Contact: Kate Smith Phone: (916) 617-4865
Mandatory: No
Section 1 - General Information
Strategic Plan:
Parks and Open Space Master Plan: Implementation
Description:
Project Type:
Change to Existing Program/Service
This request is to reclassify the Extra Help Positions for Aquatics and Adaptive Recreation/SPARK program. Aquatics positions (lifeguard, swim instructor, pool manager) require a lifeguard certification course and/or a higher skill set to teach swim lessons other than entry level positions. Comparable positions in surrounding cities such as Davis, Woodland and Sacramento pay a higher rate for like positions, making it difficult to recruit and retain employees.
The Adaptive Recreation/SPARK positions work with individuals with intellectual and physical disabilities which require a more advanced skill set to perform the necessary duties. By reclassifying the Aquatics and Adaptive Recreation/SPARK program positions it will more accurately reflect the minimum qualifications and job duties each position requires in addition to helping with employee recruitment, retention and service delivery.
Section 2 - Costs
Section 3 - Detailed Information
Objectives/Need for Request:
1. To reclassify the following Extra Help Positions to accurately reflect the skill level requirements, job duties performed and remain competitive within the job market: Aquatic Positions (Lifeguards, Swim Instructors, Pool Managers) and SPARK/ADaptove Recreation positions (Senior Rec Leader and Lead Rec Leader) Consequences of Not Funding:
1. Potential decrease in service levels
2. Increase employee turnover
3. Increase in costs associated with employe turnover
Alternatives Considered:
1. Fund a portion of the increase instead of the full amount (i.e. only increase by $.25)
2. Do not fund the increase
Section 4 - Attachments
ATTACHMENT 3 - DECISION PACKAGES BY CATEGORY
1606
Budget Decision Package
$50,000.00
$0.00
$50,000.00
Net Request (2023/2024):
Net Request (2024/2025):
Total Net Request:
Package ID: DP-00573
Status: Budget Review
Title: Book of Fee Update Consultant for Community Development Department: Finance Priority: 1
Contact: Roberta Raper Phone: (916) 617-4509
Mandatory: No
Section 1 - General Information
Strategic Plan:
Not Applicable
Description:
Project Type:
One Time Expenditure
This request is for onetime funds from the Community Development fund balance to fund a consultant contract for assistance updating Building Permit fees and other user fees for services provided by the Community Development department. Updating fees allows the City to fully recuperate the cost of providing certain services to citizens and customers of the City, as well as ensures that the fees do not exceed the cost of providing the service. The fees have not been updated in several years and most services are currently being subsidized by general tax revenues.
Section 2 - Costs
Fund Activit
y
Object Description 2023/2024 2024/2025 One
Time
650 9310 5261 Consultant for Fee Update
Proposal received is $38,000 but does not include all fees.
Budgeting $50K to allow some contingency for final
contract value.
$50,000.00 $0.00 Yes
Total $50,000.00 $0.00
Section 3 - Detailed Information
Objectives/Need for Request:
The objective is to select and hire a fee expert to assist City staff in updating building permit and other Community Development fees which are based on the cost of providing service. Best practices have fees updated annually, with a comprehensive review every few years. These fees have not been updated in several years. The goal is not necessarily to increase revenues, but to ensure the fees charged by the City are aligned with and do not exceed the actual cost of providing the service.
Consequences of Not Funding:
Not funding this request will delay the update. As part of this process, we are looking at newer ways to calculate building permit fees which could result in lower fees for some permit types.
Alternatives Considered:
The alternatives are not updating the fees or using in-house staff to perform the updates. While staff are capable of updating fees in-house, building permit fees in particular are harder to calculate and have several legal requirements that would be best to hire an expert to ensure we get it right. Additionally, staff have several priority projects and do not currently have capacity to perform the fee updates entirely in-house. Consultant support is recommended to ensure legally compliant fees, timely update, and minimal impact to already over-burdened staff.
Section 4 - Attachments
ATTACHMENT 3 - DECISION PACKAGES BY CATEGORY
1607
ATTACHMENT 4 - MEASURE K LONG-TERM MODEL
FY 2022/23 FY 2023/24 FY 2024/25 FY 2025/26 FY 2026/27 FY 2027/28 FY 2028/29 FY 2029/30 FY 2030/31 FY 2031/32 FY 2032/33 Unaudited Budget Budget Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast BEGINNING BALANCE @ 7/1 $ 5,534,508 $ 6,169,787 $ 4,378,534 $ 3,880,905 $ 3,446,749 $ 3,012,930 $ 2,571,162 $ 2,113,047 $ 1,630,069 $ 1,173,153 $ 743,081
MEASURE K REVENUES
Transaction & Use Tax 5,625,807 4,940,500 4,995,500 5,123,000 5,249,500 5,371,500 5,489,000 5,602,000 5,770,060 5,943,162 6,121,457 Other Revenues 573,686 - - - - - - - - - -
TOTAL MEASURE K REVENUES 5,658,734 4,940,500 4,995,500 5,123,000 5,249,500 5,371,500 5,489,000 5,602,000 5,770,060 5,943,162 6,121,457
MEASURE K EXPENDITURES
Water/Refuse/Lighting and Landscaping Rate Reduction 30% 750,000 778,583 997,485 1,050,918 1,050,918 1,050,918 1,050,918 1,050,918 1,050,918 1,050,918 1,050,918 1,050,918 Road Maintenance and Street Sweeping 30% 750,000 1,399,684 1,281,922 1,233,519 755,524 778,190 801,535 825,582 850,349 875,859 902,135 929,199 West Sacramento Library 15% 375,000 300,162 300,000 300,783 300,783 300,783 300,783 300,783 300,783 300,783 300,783 300,783 Fire and Police Protection Enhancement 15% 375,000 1,294,705 1,701,643 1,771,083 1,824,216 1,878,942 1,935,311 1,993,370 2,053,171 2,114,766 2,178,209 2,243,555 Light Rail/Street Car Operations 10% 250,000 - - - - - - - - - - - Afterschool & Childcare Pgms/Park Safety Enhancement 10% 250,000 1,249,314 2,288,366 1,578,212 1,423,060 1,465,752 1,509,725 1,555,017 1,601,667 1,649,717 1,699,209 1,750,185 Labor Negotiations Set Aside - Ongoing 56,610 152,591 157,169 161,884 166,740 171,743 176,895 182,202 187,668 193,298 Labor Negotiations Set Aside - Onetime 6,622 23,462 - - - - - - - - Cost Allocation Estimate for 104 MOU Adjustments 40,244 35,284 36,343 37,433 38,556 39,712 40,904 42,131 43,395 44,697 Midyear Budget Requests - Ongoing 3,075 - - - - - - - - - Midyear Budget Requests - Onetime 35,000 (661,600) - - - - - - - - Other 0% - 1,008 20,785 8,877 9,143 9,418 9,700 9,991 10,291 10,600 10,918 11,245 TOTAL MEASURE K EXPENDITURES 100% 2,500,000 5,023,456 6,731,752 5,493,129 5,557,156 5,683,320 5,813,268 5,947,115 6,084,978 6,226,976 6,373,234 6,523,880 Ongoing 4,301,456 5,244,562 5,434,667 5,557,156 5,683,320 5,813,268 5,947,115 6,084,978 6,226,976 6,373,234 6,523,880 One-Time - 722,000 1,487,191 58,462 - - - - - - - -
SURPLUS (DEFICIT)1 635,278 (1,791,252) (497,629) (434,156) (433,820) (441,768) (458,115) (482,978) (456,916) (430,072) (402,423) Ongoing 1,357,278 (304,062) (439,167) (434,156) (433,820) (441,768) (458,115) (482,978) (456,916) (430,072) (402,423) One-Time - (722,000) (1,487,191) (58,462) - - - - - - - - MEASURE K FUND BALANCE AT 6/30 6,169,787 4,378,534 3,880,905 3,446,749 3,012,930 2,571,162 2,113,047 1,630,069 1,173,153 743,081 340,658 Reserved for future Transit O&M (ie: Streetcar) 3,838,000 3,838,000 3,838,000 3,838,000 3,838,000 3,838,000 3,838,000 3,838,000 3,838,000 3,838,000 3,838,000 Reserved for prepaids 788 788 788 - - - - - - - -
Available Fund Balance 2 2,330,999 539,746 42,117 (391,251) (825,070) (1,266,838) (1,724,953) (2,207,931) (2,664,847) (3,094,919) (3,497,342)
FUNDING
TARGET
%
FUNDING
TARGET $
1 Due to reduction in sales tax revenues beginning in FY 2023/24, the Measure K fund has an ongoing structural deficit of approximately $450,000 annually. The funding gap is proposed to be funded with one-time balance during the current biennial budget period. Strategies for bridging this gap will be developed and recommended to Council with the next biennial budget. 2 Due to reduction in sales tax revenues beginning in FY 2023/24, the Measure K fund is projected to have a negative fund balance beginning in FY 2025/26. Revenues will be monitored closely, and staff will identify and recommend strategies to Council with the mid-term budget and the next biennial budget to maintain a positive fund balance. 1608
ATTACHMENT 4 - MEASURE V LONG-TERM MODEL
FY 2022/23 FY 2023/24 FY 2024/25 FY 2025/26 FY 2026/27 FY 2027/28 FY 2028/29 FY 2029/30 FY 2030/31 FY 2031/32 FY 2032/33 Unadited Budget Budget Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast BEGINNING BALANCE @ 7/1 11,361,681 11,282,811 15,998,311 20,768,811 25,666,811 30,691,311 35,837,811 41,101,811 46,478,811 52,023,871 57,742,033 Revenues 6,248,229 4,940,500 4,995,500 5,123,000 5,249,500 5,371,500 5,489,000 5,602,000 5,770,060 5,943,162 6,121,457 Expenses 6,102,099 - - - - - - - - - -
Light Rail/Street Car Operations Reserve 225,000 225,000 225,000 225,000 225,000 225,000 225,000 225,000 225,000 225,000 225,000 TOTAL SURPLUS (DEFICIT) (78,870) 4,715,500 4,770,500 4,898,000 5,024,500 5,146,500 5,264,000 5,377,000 5,545,060 5,718,162 5,896,457 MEASURE V FUND BALANCE AT 6/301 11,282,811 15,998,311 20,768,811 25,666,811 30,691,311 35,837,811 41,101,811 46,478,811 52,023,871 57,742,033 63,638,490 Reserved for future Transit O&M (ie: Streetcar) 450,000 675,000 900,000 1,125,000 1,350,000 1,575,000 1,800,000 2,025,000 2,250,000 2,475,000 2,700,000 Available for One-Time Uses 6,117,311 10,607,811 15,098,311 19,643,811 24,316,811 29,116,311 34,037,811 39,076,811 44,228,811 49,548,871 55,042,033 Available for Ongoing Uses 4,715,500 4,715,500 4,770,500 4,898,000 5,024,500 5,146,500 5,264,000 5,377,000 5,545,060 5,718,162 5,896,457 1 Measure V was approved by voters with a companion advisory measure. Voters agreed that funds collected with this tax measure would be used for one-time purposes for construction of a Streetcar system to connect West Sacramento and downtown Sacramento, and for levee improvements and overall flood control. These projects require federal appropriations and coordination with partner agencies. As such, funds are being collected and reserved for these projects and will be expended for the intended purposes once federal appropriations are approved, partner agencies are ready to go, and sufficient funding is available for the significant capital funding required for each project.
1609
ATTACHMENT 4 - MEASURE E LONG TERM MODEL
FY 2022/23 FY 2023/24 FY 2024/25 FY 2025/26 FY 2026/27 FY 2027/28 FY 2028/29 FY 2029/30 FY 2030/31 FY 2031/32 FY 2032/33 Unaudited Budget Budget Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast BEGINNING BALANCE @ 7/1 3,046,894 1,619,302 384,262 502,295 1,929,026 3,373,639 4,828,739 6,285,831 7,736,312 9,228,651 10,764,071
MEASURE E REVENUES
Transaction & Use Tax 3,500,000 5,035,043 4,923,000 4,982,000 5,113,000 5,243,000 5,369,000 5,490,000 5,606,000 5,774,180 5,947,405 6,125,828 Other Revenues 2,424,090 150,000 150,000 153,000 156,060 159,181 162,365 165,612 168,924 172,303 175,749 TOTAL MEASURE E REVENUES 3,500,000 7,459,133 5,073,000 5,132,000 5,266,000 5,399,060 5,528,181 5,652,365 5,771,612 5,943,104 6,119,708 6,301,576
MEASURE E EXPENDITURES
Road Rehabilitation Projects 500,000 1,875,000 2,486,364 1,000,000 - - - - - - - - Bicycle/Pedestrian Trails 600,000 523,000 131,104 254,630 Homelessness Initiative 250,000 537,380 477,725 438,775 451,938 465,496 479,461 493,845 508,660 523,920 539,638 555,827 Reducing Community Impacts of Homelessness 500,000 4,195,225 1,110,568 942,827 971,111 1,000,245 1,030,252 1,061,160 1,092,995 1,125,784 1,159,558 1,194,345 West Sacramento Home Run 1,050,000 1,225,089 1,454,374 1,509,324 1,554,603 1,601,241 1,649,279 1,698,757 1,749,720 1,802,211 1,856,278 1,911,966 Smart City 500,000 391,701 556,329 570,018 587,118 604,732 622,874 641,560 660,807 680,631 701,050 722,081 Community Youth Programs 100,000 83,592 104,313 104,287 107,416 110,638 113,957 117,376 120,897 124,524 128,260 132,108 Estimated Cost Allocation 104 MOU Impacts 43,109 36,306 37,395 38,517 39,673 40,863 42,089 43,351 44,652 45,991 Labor Negotiations Set Aside - Ongoing - 9,215 9,491 9,776 10,069 10,372 10,683 11,003 11,333 11,673 Labor Negotiations Set Aside - Onetime - 2,891 - - - - - - - - Midyear Budget Requests - Ongoing 4,420 3,420 3,523 3,628 3,737 3,849 3,965 4,084 4,206 4,332 Midyear Budget Requests - Onetime (167,000) 29,000 - - - - - - - - Other - 55,736 106,733 113,275 116,673 120,173 123,779 127,492 131,317 135,256 139,314 143,493 TOTAL MEASURE E EXPENDITURES 3,500,000 8,886,724 6,308,041 5,013,967 3,839,269 3,954,447 4,073,081 4,195,273 4,321,131 4,450,765 4,584,288 4,721,817 Ongoing 3,488,724 3,698,982 3,830,476 3,839,269 3,954,447 4,073,081 4,195,273 4,321,131 4,450,765 4,584,288 4,721,817 One-Time 5,398,000 2,609,059 1,183,491 - - - - - - - -
TOTAL SURPLUS (DEFICIT) - (1,427,591) (1,235,041) 118,033 1,426,731 1,444,613 1,455,101 1,457,092 1,450,481 1,492,339 1,535,420 1,579,760 Ongoing 3,970,409 1,374,018 1,301,524 1,426,731 1,444,613 1,455,101 1,457,092 1,450,481 1,492,339 1,535,420 1,579,760 One-Time (5,398,000) (2,609,059) (1,183,491) - - - - - - - - MEASURE E FUND BALANCE AT 6/30 1,619,302 384,262 502,295 1,929,026 3,373,639 4,828,739 6,285,831 7,736,312 9,228,651 10,764,071 12,343,831 Reserved for County ARPA 150,000 300,000 450,000 450,000 450,000 450,000 450,000 450,000 450,000 450,000 450,000 Available for One-Time Uses - - - - 1,479,026 2,923,639 4,378,739 5,835,831 7,286,312 8,778,651 10,314,071 Available for Ongoing Uses 1,469,302 84,262 52,295 1,479,026 1,444,613 1,455,101 1,457,092 1,450,481 1,492,339 1,535,420 1,579,760 Funding
Targets
1610
ATTACHMENT 4 - MEASURE N LONG-TERM MODEL
FY 2022/23 FY 2023/24 FY 2024/25 FY 2025/26 FY 2026/27 FY 2027/28 FY 2028/29 FY 2029/30 FY 2030/31 FY 2031/32 FY 2032/33 Unaudited Budget Budget Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast BEGINNING BALANCE @ 7/1 6,873,097 3,816,335 4,484,245 4,936,766 5,904,796 6,996,788 8,256,436 9,631,919 11,116,946 12,763,453 14,576,168 MEASURE N REVENUES 5,161,913 4,968,600 4,983,000 5,114,000 5,245,000 5,370,000 5,492,000 5,608,000 5,776,240 5,949,527 6,128,013 2,580,956 2,484,300 2,491,500 2,557,000 2,622,500 2,685,000 2,746,000 2,804,000 2,888,120 2,974,764 3,064,007
MEASURE N EXPENDITURES
Public Safety 50% 2,555,788 2,750,825 2,975,111 2,975,111 2,975,111 2,975,111 2,975,111 2,975,111 2,975,111 2,975,111 2,975,111 Public Safety-One-Time 407,620 230,750 - - - - - - - - - Pubic Safety - Cost Allocation 75,383 92,912 91,049 95,601 100,382 105,401 110,671 116,204 122,014 128,115 134,521 Inclusive Economic Development 30% 50,000 561,490 1,073,066 1,075,258 1,077,515 1,029,841 1,030,736 1,031,658 1,032,608 1,033,586 1,034,594 Community Investment 20% 5,127,763 198,291 116,228 - - - - - - - - Labor Negotiations Set-Aside - Ongoing 6,021 9,541
Labor Negotiations Set-Aside - Onetime 3,096 6,193
Estimated Cost Allocation 104 MOU Impacts 7,305 9,247
Midyear Budget Requests - Ongoing - -
Midyear Budget Requests - Onetime 450,000 250,000
Other 2,121 - 45 - - - - - - - -
TOTAL MEASURE N EXPENDITURES 8,218,674 4,300,690 4,530,479 4,145,970 4,153,008 4,110,352 4,116,517 4,122,973 4,129,733 4,136,812 4,144,225 Ongoing 2,633,291 3,418,553 4,414,251 4,145,970 4,153,008 4,110,352 4,116,517 4,122,973 4,129,733 4,136,812 4,144,225 One-Time 5,585,383 882,137 116,228 - - - - - - - -
TOTAL SURPLUS (DEFICIT) (3,056,762) 667,910 452,521 968,030 1,091,992 1,259,648 1,375,483 1,485,027 1,646,507 1,812,715 1,983,788 Ongoing 2,528,621 1,550,047 568,749 968,030 1,091,992 1,259,648 1,375,483 1,485,027 1,646,507 1,812,715 1,983,788 One-Time (5,585,383) (882,137) (116,228) - - - - - - - - MEASURE N FUND BALANCE AT 6/30 3,816,335 4,484,245 4,936,766 5,904,796 6,996,788 8,256,436 9,631,919 11,116,946 12,763,453 14,576,168 16,559,956 Restricted for Notes 60,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 Available for One-Time Uses 1,227,714 2,834,198 4,268,017 4,836,766 5,804,796 6,896,788 8,156,436 9,531,919 11,016,946 12,663,453 14,476,168 Available for Ongoing Uses 2,528,621 1,550,047 568,749 968,030 1,091,992 1,259,648 1,375,483 1,485,027 1,646,507 1,812,715 1,983,788 Available for Target Funding Categories 3,816,335 4,484,245 4,936,811 5,904,840 6,996,833 8,256,481 9,631,964 11,116,991 12,763,498 14,576,213 16,560,001 Available for Public Safety1 1,248,642 642,033 42,393 (471,320) (924,312) (1,319,823) (1,659,604) (1,946,919) (2,155,924) (2,284,386) (2,330,011) Inclusive ED 5,529,269 6,258,359 6,680,193 7,139,135 7,635,120 8,216,279 8,833,143 9,483,885 10,184,149 10,935,421 11,739,231 Community Investment2 (2,961,576) (2,416,147) (1,785,775) (762,975) 286,025 1,360,025 2,458,425 3,580,025 4,735,273 5,925,179 7,150,781 Funding
Targets
1 Due to the revenue reductions beginning in FY 2023/24, the forecast for Public Safety category expenses show expenses in excess of policy limit of 50% of annual revenues. Options for correcting this will be presented to Council as part of the next biennial budget in 2025.
2 Measure N Policy allows for Inclusive Economic Development and Community Investment categories to go over annual spending limits as long as overall, long-term, total funding for each category ends within allowable percentages. 1611
Attachment 5
RESOLUTION 24-7
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST SACRAMENTO
ADOPTING THE MID-YEAR OPERATIONS AND MAINTENANCE (O&M) AND CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET AMENDMENTS FOR FISCAL YEARS 2023/24 AND 2024/25
WHEREAS, Municipal Code 2.080.50 requires the City Manager to annually submit a proposed budget to City Council for approval; and
WHEREAS, City Council authority is required to spend City funds; and WHEREAS, the City Council adopted Resolution 23-57 on June 28, 2023 approving the biennial O&M and CIP budgets for Fiscal Years 2023/24 and 2024/25; and WHEREAS, mid-year budget evaluations have been performed and requests have been proposed by staff, confirmed by department heads, evaluated by the Budget Committee made up of Directors from each department, and recommended to the City Council by the Assistant City Manager and Finance Director; and
WHEREAS, the City Council has examined the proposed Mid-year Budget, has conferred with the City Manager and appropriate staff, and has deliberated and considered the budget at a public meeting held on January 17, 2024; and
WHEREAS, the City Council has considered all information related to this matter, as presented at the public meetings of the City Council identified herein, including any supporting reports by City staff, and any other information provided during public meetings.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of West Sacramento as follows:
1. The City Manager is hereby directed to incorporate any amendments to the proposed MidYear Budget, as may be made by the City Council during the public meeting on January 17, 2024 as provided in Exhibits “A”, “B”, “C”, “D”, “E”, and “F” - “Proposed Budget for FY 2023/24 and FY 2024/25” attached hereto and incorporated herein by reference.
2. The City Council hereby delegates authority to the Finance Director to administratively authorize budgets up to the audited available fund balance for special revenue funds which are funded entirely by donations and/or grant funds.
3. The City Council delegates authority to the City Manager to approve non-construction Purchase Orders and Contracts over $50,000 for items included in the budget adopted by City Council.
4. The City Council hereby directs the Finance Director to continue to deposit EIFD revenues into the Measure G Fund, until such time EIFD budget policies are approved and that direction is rescinded by City Council.
5. The City Council hereby finds that the facts set forth in the recitals to this resolution are true and correct and establish the factual basis for the City Council’s adoption of this resolution.
6. This Resolution shall take effect immediately upon adoption, unless otherwise noted within the Exhibits to this Resolution.
PASSED AND ADOPTED by the City Council of the City of West Sacramento this 17th day of January 2024, by the following vote:
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Resolution 24-7 – FY 2023/24 & FY 2024/25 Mid-Year Budget