F. Contractor shall prepare Record Drawings: Immediately prior to inspection for Certification of Substantial Completion of the Work, review completed marked-up AS-BUILT Record Drawings with District, Project Inspector and Architect to ensure accuracy of information. Once accuracy of information is confirmed, prepare and submit a full electronic set, professionally drafted in AutoCAD format, of as-built Contract Drawings and Shop Drawings.
1. Incorporate changes and additional information previously marked on print sets. Delete, redraw, and/or add details and notations where applicable. Identify and date each Drawing; include the printed designation “AS-BUILT RECORD DRAWING” and the date prepared in a prominent location on each Drawing.
2. Distribution: Whether or not changes and additional information were recorded, organize the original marked-up set of drawings that were maintained during the construction period within BLUEBEAM into manageable sets. The sets should be labeled with all appropriate identification, including titles, dates and other information on cover sheets and submit to District.
PART 2 - PRODUCTS
2.01 GENERAL REQUIREMENTS
A. Shop drawings:
1. Make all drawings to an appropriate scale, large enough to show all pertinent aspects of the item and the method of its connection into the work.
2. Make each drawing sheet in a reproducible form such a tracing, sepia, or Mylar transparency.
B. Grouping: Combine submittals in logical groupings; for example, submit Shop Drawings grouped by Sections of the Specifications, arranged in the specified sequence.
C. Shop Drawings: Four blue or black line prints of each for the Engineer.
D. Content:
1. Shop drawings may be:
a. Drawings or diagrams prepared by the Contractor, a supplier, a manufacturer, or other.
b. Typewritten data or descriptions.
c. Manufacturer’s printed brochures, descriptions, charts, instructions, or data sheets.
E. Timing: Submit all shop drawings prior to installation of any items included in submittal.
2.02 CORROSION PROOFING
A. Corrosion Proofing / U.V. Protection: Products which will be installed outdoors, exposed to the weather, exposed to moisture, or other potentially damaging conditions shall be constructed to resist the effects of such exposure.
B. Exterior casings shall have lapped or gasketed joints effectively sealed to prevent intrusion of moisture or other injurious substances.
384
West Sacramento Fire Station 43 230500 - 8 Common Work Results for HVAC C. Casings, ducts, pipes, or product items shall be constructed of materials which are fully resistant to harmful substances they may normally contact, or (if ferrous) shall be galvanized after fabrication, or shall be fully protected from such substances by paint or other coating in appropriate thickness or number of coats.
D. All bolts, nuts, screws, and washers shall be galvanized unless specified to be plated or unprotected.
E. Any exposed plastic pipe must have a U.V. inhibitor.
2.03 MATERIAL AND EQUIPMENT
A. All material and equipment shall be new, of the type, capacity and quality specified and free from defects. All materials and equipment shall be of the same brand or manufacturer throughout for each class of material or equipment wherever possible.
2.04 FILTERS
A. A complete set of filters shall be supplied for use during the construction period. A complete set of new filters shall be installed before testing and balancing.
2.05 ACCESS BOXES
A. For below grade valves and piping devices
1. Christy Concrete Products Company, Brooks, with galvanized steel checker plate recessed traffic lid flush with rim of box. Lids for boxes located in areas subject to vehicular traffic shall be constructed to withstand H20 live loading as defined by the American Association of State Highway Officials (16,000 pound maximum individual wheel load). Service identification shall be conspicuously welded on lid before galvanizing. For gas service, drill twelve 3/8" diameter vent holes through lid before galvanizing. Provide manufacturer's box extensions to bring box bottom three inches below bottom of valve and box top flush with finish grade.
2. Box sizes (non traffic)
Type Valve Valve Size Box No.
Water 2 1/2" and smaller B-9
Water 3" and 4" B-16
Water 5" and 6" B-30
Water 8" 1 B-36
Snow Melt Manifold Size of manifold plus 6" each end
Gas 1 1/2" and smaller B-24
Gas 2" and 2 1/2" B-36
Gas 3" and 4" B-40
Gas 5" and 6" B-48
Gas 8" B-52
Steam 2 1/2" and smaller B-9
Steam 3" and 4" B-16
Steam 5" and 6" B-30
2.06 ACCESS DOORS
A. Unless specified otherwise by the Architect, provide access doors of the following type:
1. Concealed hinges, prime coated with rust-inhibitive paint, style of door to suit wall, ceiling, floor or roof construction and fire rating.
a. Milcor Type M
385
West Sacramento Fire Station 43 230500 - 9 Common Work Results for HVAC b. Milcor Type UFR, fire resistive type Underwriters Laboratory Class B, 1-1/2 hour rating meets UBC, IBCO and BOCA codes for two hour rated walls self latching with key lock, Elmdor/Stonman Type FR or equal.
2. Minimum size; 18" by 18".
3. Wall and ceiling access doors: Furnish as required for access to ducts, damper operators, duct mounted access panels, etc.; coordinate size and location to obtain access.
4. See architectural drawings for further requirements.
2.07 MISCELLANEOUS EQUIPMENT AND MATERIALS
A. Furnish and install miscellaneous equipment and materials required for the systems described whether or not specifically shown.
PART 3 - EXECUTION
3.01 PREPARATION
A. General:
1. Do not install any equipment, valve, control, motor, filter, or any other device requiring maintenance or service in an inaccessible location or position. Install access doors as specified herein to render all such equipment serviceable whether specifically shown on the plans or not. Maintain code clearance to all equipment. Coordinate location of doors with lights, etc., and locate symmetrically with same.
B. Observations: Check all project drawings and specifications; report any discrepancies before proceeding with the work and in time to avoid unnecessary rework.
C. Investigation: Examine the areas, conditions, and status of other work contiguous or connecting to the work to be performed; ensure that the time of installation is coordinated with other work.
D. Interruptions of Service: Portions of this work may involve connection to existing work, facilities, or utilities ties and may require interrupting shutdowns of same. Carefully plan, coordinate and execute such work so that any interruptions will be kept to a minimum in time and occurrence.
Submit request for shutdowns and make shutdowns only after receiving written approval from the Owner.
E. Other: Correct any unsatisfactory conditions that may impede proper execution of the work.
Ensure that all arrangements, personnel, materials, and tools are appropriate and adequate before proceeding.
3.02 INSTALLATION
A. General:
1. Material and equipment incorporated in the work shall be used or applied only for the purpose intended or specified.
2. Install piping and ductwork and all equipment that requires access with minimum vertical and horizontal clearances required by OSHA for service.
3. All mechanical systems such as ductwork, pipes and all other equipment shall have 2 inches minimum clearance.
4. Do not proceed with work without clear understanding.
3.03 MANUFACTURER'S INSTRUCTIONS:
A. When specifications require that installation comply with manufacturer's printed instructions, obtain and distribute copies of such instructions to parties involved in the installation.
B. Perform work in accordance with manufacturer's instructions. Do not omit any preparatory step or installation procedure unless specifically modified or exempted by specifications.
C. Handle, install, connect, clean, condition and adjust products in strict accordance with such instructions and in conformity with specified requirements. 386
West Sacramento Fire Station 43 230500 - 10 Common Work Results for HVAC D. Should job conditions or specified requirements conflict with manufacturer's instructions, consult with the Engineer for further instructions.
E. Do not proceed with work without clear understanding.
3.04 DEMOLITION
A. General
1. Procedures shall be determined by the contractor.
2. Demolition work shall not be commenced until all temporary work such as fences, barricades, and any required warning lights and apparatus are furnished and installed and as required by law, regulation, or ordinance, or elsewhere in this specification.
3. Demolition work shall proceed in such a manner as to minimize the spread of dust and flying particles and to provide safe working conditions for personnel.
4. Fires and explosives shall not be permitted.
3.05 PROTECTION
A. Contractor shall conform to all Federal, State, and local ordinances related to the protection of the public and Contractor’s personnel and the flow of traffic/ Provide protection for persons and property throughout the progress of the work.
B. Existing work damaged by the contractor in the execution of this Contract shall be restored to former condition by the contractor to the satisfaction of the Owner without an increase in the Contract Sum and without an extension of the Contract Time.
3.06 DISPOSITION OF MATERIALS
A. All materials and equipment not scheduled to be salvaged, including debris and all rejected salvaged materials, shall become the property of the Contractor and shall be disposed of off site in a legal manner. Location of dump and length of hall shall be the contractor’s responsibility.
3.07 LOCATION OF EQUIPMENT, PIPING AND DUCT WORK
A. Where job conditions do not permit the installation of piping, ductwork, etc. in the location shown, it shall be brought to the engineer's attention immediately before fabrication of ductwork, piping, etc. and the relocation required shall be determined in a joint conference.
B. The contractor will be held responsible for the relocating of any items installed without first obtaining the architect’s or engineer’s approval. Remove and relocate such items at The contractors expense as so directed by the architect or engineer.
C. Where piping or ducting is left exposed within a room, run in vertical or horizontal planes.
Maintain uniform spacing between parallel lines and/or adjacent wall, floor or ceiling surfaces.
D. Horizontal runs of plumbing and/or electrical conduit suspended from ceilings shall provide for maximum clearance.
E. Make minor changes in locations of equipment, piping, ducts, etc. from locations shown including minor offsets when directed by the engineer, at no additional cost to the owner.
3.08 CARE AND CLEANING
A. Clean and adjust all equipment at completion of installation to provide operating conditions satisfactory to the engineer. Remove broken, damaged or defective parts; repair or replace as directed by engineer. Remove surface material and debris resulting from this work when directed.
3.09 FLASHINGS
A. Furnish and install a waterproof flashing for each pipe, duct, or other penetration through roof or wall. Flashings shall be 4 lb. seamless lead flashings Semco 1100 series with counter flashing as detailed, except in metal roofs flashing for pipes through roof shall be furnished by the roofing contractor. Where details are not specifically delineated, submit details for review. 387
West Sacramento Fire Station 43 230500 - 11 Common Work Results for HVAC
3.10 PAINTING
A. Painting is included under the Painting and Finishing Section. It shall be the responsibility of the Mechanical Contractor to properly protect all equipment and controls during painting operations and the Mechanical Contractor shall repair and/or replace any item damaged due to painting that was not properly protected.
3.11 ACCESS DOORS
A. Provide access doors to all concealed equipment, valves, controls, etc. Locate doors where shown or to be coordinated and symmetrically located with lights, diffusers, etc. Access doors furnished by the mechanical contractor shall be installed by the general contractor.
3.12 ELECTRICAL REQUIREMENTS
A. Provide working space around electrical equipment in compliance with the applicable Code and all Safety Orders.
B. Coordinate the Mechanical Work with the Electrical Work to comply with the above. Furnish and set in place all motors and duct or pipe installed controls.
C. Location of all new switches shall be verified with the architect or architect before roughing-in.
Furnish necessary control diagrams and instruction for the proper installation of the controls.
D. Assume responsibility for the proper supervision and testing of the controls for sequence of operation.
E. Motors and control equipment shall conform to the Standards of the National Electrical Manufacturers Association.
F. All equipment electrical characteristics shall be as noted on the drawings, or as specified. Verify before ordering any equipment.
G. Before permitting operation of any equipment which is furnished, installed or modified under this contract, review all wiring connections that pertain to mechanical equipment or work, and verify that these connections are correct.
H. Ascertain that the over-load protection devices installed are of the correct type, rating and setting to properly protect this equipment.
3.13 SNOW AND ICE DIVERTERS
A. See architectural drawings for details. All roof penetrations shall be protected by snow and ice diverters. Coordinate locations of all roof penetrations with diverter locations. Do not relocate penetrations from locations shown without approval.
3.14 INSTRUCTION OF OWNER'S PERSONNEL
A. Prior to final inspection or acceptance, fully instruct Owner's designated operating and maintenance personnel in operation, adjustment and maintenance of products, equipment and systems.
B. Operating and maintenance manual shall constitute the basis of instruction.
1. Review contents of manual with personnel in full detail to explain all aspects of operations and maintenance.
3.15 RECORD DATA
A. Compilation
1. Record and collect information concurrently with construction progress and date all entries; make drawing entries within 24 hours after occurrence of change or installation requiring recording. Any concealed work covered before recording data shall be uncovered as directed or as necessary to obtain data.
2. Record information on drawing prints using an erasable colored pencil (not ink or indelible pencil); describe clearly by note or graphic line as appropriate. 388
West Sacramento Fire Station 43 230500 - 12 Common Work Results for HVAC B. Locate any concealed work adequately to allow future access with reasonable ease and accuracy.
1. Identify the plan location of all stub outs, pipe lines, etc., which are buried or concealed in the structure, whether installed where shown on the contract drawings or in a different location; show actual field dimensions from column lines, wall lines, or other permanent reference lines or points.
2. In many cases on the contract drawings, the arrangement of conduits, pipes, ducts, and similar items is shown schematically rather than as a precise scaled layout. Identify the actual location of these with horizontal and vertical dimensions. If such lines are exposed or readily accessible, omit dimensional identification.
3. When any work is installed of size, dimension, slope, or location different from that shown on the contract drawings, note the deviation on the Project Record set. If the variations are substantial or cannot be shown clearly on the record drawings, make a new drawing and attach to the Record set.
C. On other documents
1. Where changes occur in specifications, clearly indicate same in ink, colored pencil, or rubber stamp.
2. Where installed equipment differs from that specified (e.g., by accepted substitution or change order) note in the specifications and include complete data on same.
3.16 PROJECT CONSTRUCTION REVIEW
A. A representative of Peters Engineering shall be notified by the contractor at the following stages of construction before covering or enclosing work:
1. Completion of all work above ceilings, before ceiling tiles are installed
2. Completion of all work
3. Completion of corrected items
B. The contractor shall give such notice 48 hours prior to completion of the particular phase. The purpose of notification is so that the required review can be made without delaying construction.
When notified, Peters Engineering will advise the contractor if a field review of the construction will be made in 48 hours or that a review will not be required. If the contractor fails to notify Peters Engineering as required, and/or covers or closes in any construction before required reviews, he may be required to uncover the work for observation.
END OF SECTION
389
West Sacramento Fire Station 43 230530 - 1 Hangers and Supports for HVAC Ductwork SECTION 230530
HANGERS AND SUPPORTS FOR HVAC DUCTWORK
PART 1 - GENERAL
1.01 RELATED DOCUMENTS
A. The requirements of the GENERAL CONDITIONS, SUPPLEMENTARY CONDITIONS, and DIVISION 1, GENERAL REQUIREMENTS, apply to the work in this section.
1.02 SECTIONS INCLUDE
A. General: Refer to Section 230500, Mechanical - General.
B. Work Included: Provide all ductwork and ductwork accessories, auxiliaries, and adjuncts for all and systems as specified or shown.
C. Work Described Elsewhere: HVAC piping, equipment, and controls are specified in other HVAC Sections.
1.03 RELATED SECTIONS
A. All Sections of Division 23.
1.04 SUBMITTALS
A. Air Balancing: Provide submittals for air balancing work as specified in Section 230593 HVAC General.
PART 2 - PRODUCTS
2.01 GENERAL
A. The contractor shall provide all miscellaneous metal to bridge between structural beams to provide connection for duct supports. As an alternate ductwork may be supported from the roof deck if approved by the owner and structural engineer.
B. Rectangular Ducts (Horizontal):
1. Up to 30" duct width: Two 1-1/2" wide 16-gauge galvanized steel straps bolted to opposite sides of duct and firmly secured to overhead construction. Each strap must also be turned and screwed to bottom of duct.
2. 30" and greater duct width: Trapeze assembly comprised of Unistrut, Powerstrut, channel supported at each end by rod firmly secured to overhead construction; affix duct to channel with angle bracket on each side. Each strap must also be turned and screwed to bottom of duct.
a. 30" to 72" duct width: Use Unistrut P-1000 channel or equal, size as necessary, 3/8" diameter rods.
b. 72" to 84" duct width: Use Unistrut P-1000 channel or equal, size as necessary,1/2" diameter rods.
c. 84" and greater duct width: Use Unistrut P-1001 channel or equal, 1/2" diameter rods.
C. Round Ducts (Horizontal):
1. Up to 40” in diameter: Two (2) 1-1/2” wide 18 gauge galvanized steel straps, firmly secured to overhead construction and extending around the entire perimeter of the duct and secured to the duct. Provide bracing to prevent duct sway as specified above for rectangular duct.
2. Ducts over 40” in diameter: All supports for round ductwork over 40” must be approved by the structural engineer.
D. Vertical Ducts:
1. Rectangular: Unistrut, Powerstrut, P-1000 channel riveted or bolted to side of duct and secured to the structure at each floor or other such level. 390
West Sacramento Fire Station 43 230530 - 2 Hangers and Supports for HVAC Ductwork
2. Round: Fabricate two-piece angle iron collar, rivet or bolt to duct, secured to structure per above.
E. Kitchen Exhaust Ducts:
1. Duct bracing and supports shall be of non-combustible material securely attached to the structure and designed to carry gravity and lateral loads.
2. Bolts, screws, and other mechanical fasteners shall not penetrate duct walls.
F. Structure Attachments: See Contract Documents & Specification Section 23 05 48.
PART 3 - EXECUTION
3.01 DUCTWORK SUPPORTS
A. Supports
1. Install ductwork in accordance with applicable details, SMACNA "Guidelines for Seismic Restraints of Mechanical Systems, 1991 ed." recommendations, manufacturer's recommendations, and best practice, coordinate all ductwork support connection with the Structural Engineer.
2. Install ducts rigidly, securely, and air tight.
3. Support ducts independently of ductwork - connected equipment and visa-versa.
4. Ducts shall be vibration isolated as described in 23 05 48.
5. Penetrations:
a. Description: All penetrations of walls separating shall have a minimum clearance of 1/2-inch and a maximum clearance of 3/4 inch.
b. Materials: A minimum 1.5 lbs/cu.ft. fiberglass insulations shall be used and a nonhardening caulking compound.
c. Installation: The opening around the penetration shall be filled loosely with the fiberglass insulation. The opening is then to be sealed airtight with the nonhardening caulking compound. Pipes, ducts, etc., shall be supported on either side of the wall with supports to roof structure.
END OF SECTION
391
West Sacramento Fire Station 43 230553 - 1 Identification for HVAC Piping and Equipment
SECTION 230553
IDENTIFICATION FOR HVAC PIPING AND EQUIPMENT
PART 1 - GENERAL
1.01 SEE SECTION 230500
PART 2 - PRODUCTS
2.01 IDENTIFICATION
A. Equipment: Black Phenolic Plates engraved with 1/2" high white letters. The equipment shall be identified by the mechanical equipment schedule tag numbers shown on the plans (ie. AC-1, REF-1, ACCU-1). Coordinate identification numbers with electrical contractor to ensure that the disconnect switches and other electrical/mechanical equipment has consistent identification numbers.
B. Controls: Same as equipment above except 1/2" high letters.
2.02 PIPE IDENTIFICATION
A. Maximum spacing for identification shall be 10 feet.
B. Identification shall be provided per the following
1. At both sides of floor or wall penetrations
2. Adjacent to all valves and flanges
3. Adjacent to all changes in direction
4. To be visible from the point of normal approach
C. Indicate flow direction and type of fluid.
D. Provide plastic labels for mechanical engraving with predrilled holes for attachment hardware.
1. Material: rigid plastic laminated impact acrylic, 2-layer, exterior grade, UV stable.
2. Thickness: 3/16 inch minimum.
3. Maximum label size: Length and width vary for required label content but, no less than 2 inches wide by 1 inch high.
4. Background color:
5. Normal power: Black, matte finish.
6. Lettering: White, machine engraved, Futura font, 3/8 inch high, all caps.
7. Maximum temperature: Able to withstand up to 160 degrees Fahrenheit.
8. Fasteners: Self-tapping stainless-steel screws, except contact type permanent adhesive where screws cannot or should not penetrate substrate.
a. Mounting screw type to be number 8 – 18 by ½ drilling or tapping style, ¼ inch hex washer head, stainless steel, or similar, appropriate for material in which sign is affixed to. A bead of silicone sealer shall be applied on back of sign and at screw locations prior to affixing sign to equipment.
b. For signs larger than 3 inches by 3 inches, use a minimum of 4 mounting screws.
2.03 PAINTED IDENTIFICATION MATERIALS
A. Stencils: Standard fiberboard stencils, prepared for required applications with the letter sizes generally complying with recommendations of ANSI A13.1 for piping and similar applications but, not less than ¾ inch high letters for access door signs and similar operational instructions.
B. Stencil paint: Standard exterior type stenciling enamel; black, except as otherwise indicated; either brushing grade or pressurized spray can form and grade.
C. Identification paint: Standard identification enamel of colors indicated or, if not otherwise indicated for piping systems, comply with ANSI A13.1 for colors. 392
West Sacramento Fire Station 43 230553 - 2 Identification for HVAC Piping and Equipment
2.04 PIPE IDENTIFICATION
A. General requirements for Manufactured Pipe labels: Preprinted, color-coded, with lettering indicating service, and showing flow direction.
B. Self-adhesive Pipe Labels: Printed plastic with contact-type, permanent-adhesive backing.
Brady/Seton, Stranco, Rowmark or equal.
C. Small pipes: For external diameters less than 6 inches, provide full-band pipe markers, extending 360 degrees around the pipe at each location, fastened by one of the following methods:
1. Snap-on application of pre-tensioned semi-rigid plastic pipe marker.
2. Adhesive lap joint in pipe marker overlap.
3. Laminated or bonded application of pipe marker to pipe (or insulation).
4. Taped to pipe (or insulation) with color-coded plastic adhesive tape, not less than 3/4 inch wide; full circle at both ends of pipe marker, tape lapped 1-1/2 inches.
5. Pipe label contents: Include identification of piping service using piping system nomenclature as specified, schedules or shown, and abbreviate only as necessary for each application. Include pipe size and an arrow indicating direction of flow.
6. Flow-Direction Arrows: Integral with piping system service lettering to accommodate both directions or as separate unit on each pipe label to indicate flow direction.
7. Lettering Size: At least 1-1/2 inches high.
D. Locate pipe markers as follows:
1. Within one foot of each valve, fitting, thermometer or gauge.
2. At each branch or riser take off.
3. At each passage through walls or ceiling construction.
4. At each passage to underground.
5. On all horizontal pipe runs every 20 feet, at least twice in each room.
6. Identify piping contents, flow direction, supply and return.
7. At wall and ceiling access panels.
8. Practible variations or changes in locations and spacing may be made with specific approval of the University’s Representive to meet specific conditions.
A. Color code shall be as follows:
1. Chilled Water Return – Green Background with White Lettering
2. Chilled Water Supply - Green Background with White Lettering
3. Condenser Water Return - Green Background with White Lettering
4. Condenser Water Supply - Green Background with White Lettering
5. Heating Hot Water – Yellow Background with Black Lettering
6. Heating Hot Water – Yellow Background with Black Lettering
7. Natural Gas - Yellow Background with Black Lettering
8. Steam Supply - Yellow Background with Black Lettering
9. Steam Condensate Return - Yellow Background with Black Lettering
10. Refrigerant Piping - Yellow Background with Black Lettering 393
West Sacramento Fire Station 43 230553 - 3 Identification for HVAC Piping and Equipment
B. Pipe Letter height shall be as follows:
Outside Pipe Diameter
Including Insulation
Minimum Length of Label Minimum Height of Letters
.75” – 1.25” 8” .5”
1.5” – 2” 8” .75”
2.5” – 6” 12” 1.25”
8” – 10” 24” 2.5”
Over 10” 32” 3.5”
PART 3 - EXECUTION
3.01 EQUIPMENT AND CONTROL IDENTIFICATION
A. Identify all equipment with permanently attached plates.
B. Identify all controls and controllers except thermostats in finished areas.
3.02 IDENTIFICATION APPLICATIONS
A. Piping and Valves
1. Provide identifications for all valves. Provide tags with lettered inscriptions (not numbered).
END OF SECTION
394
West Sacramento Fire Station 43 230593 - 1 Testing, Adjusting, and Balancing SECTION 230593
TESTING, ADJUSTING, AND BALANCING
PART 1 - GENERAL
1.01 SEE SECTION 230500
A. Work Included: This Section describes balancing requirements for all phases of HVAC work.
The work includes complete balancing, adjusting and testing of the air and hydronic equipment and systems.
1.02 QUALITY ASSURANCE
A. Testing and Balancing shall be performed in complete accordance with AABC National Standards for Field Measurement and Instrumentation only by an AABC or NEBB licensed contractor.
B. Work shall be performed by an independent test and balance agency that specializes in, and whose business is limited to testing and balancing of air conditioning systems.
C. Instruments used for testing and balancing of systems shall have been calibrated within a period of six (6) months and shall be checked for accuracy prior to start of work.
1.03 SUBMITTALS
A. Provide to the Owner and Contractor with four (4) copies of a balancing agenda prior to start of balancing work including:
1. General description of each air system with its associate equipment and operational cycles for winter heating, reheat, humidification, and cooling. Where different cycles are used for day and night time operation, describe separately.
2. A complete list of all flow and terminal measurements to be performed.
3. Agenda shall also include specific procedures for determining test parameters for flow.
Specify type of instruments to be used, method of instrument application and air terminal correction factors for:
a. Air terminal configuration.
b. Flow direction (supply, return, or exhaust).
c. Effective area application to each size and type of air terminal. d. Density corrections.
4. Furnish a copy of agenda to the engineer and Owner prior to start of work, including qualifications of key personnel assigned to the project.
B. Provide a PDF of final report, containing information outlined in AABC and in Part 3 - EXECUTION.
1.04 NOTIFICATION AND SCHEDULING
A. A pre-balance conference shall be held prior to start as scheduled by the Contractor. Attendees at the meeting shall include representatives of the Balancing Contractor, General Contractor, Mechanical Sub-contractor, Control Sub-contractor, and Owner.
B. The schedule for testing and balancing the HVAC system shall be established in coordination with the Balancing Contractor on a critical path network.
C. The Balancing Contractor is responsible for initiating this continuing coordination to determine schedule for final testing and balancing services.
1.05 COORDINATION WITH OTHER TRADES
A. To bring the HVAC system into a state of readiness for testing, adjusting and balancing, the Mechanical Contractor shall perform the following:
1. Ensure that all splitters, extractor, volume, smoke and fire dampers are properly located and functional. Dampers serving requirements of smoke, minimum and maximum 395
West Sacramento Fire Station 43 230593 - 2 Testing, Adjusting, and Balancing outside, return, relief, and exhaust air shall provide tight closure and full opening, with a smooth and free operation.
2. Verify that all supply, return, exhaust, and grilles, registers, diffusers and terminal units are installed and operational.
3. Ensure that air handling or conditioning systems, units, and associated apparatus, such as heating and cooling coils, filter sections, access doors, etc., are blanked and/or sealed to eliminate excessive bypass or leakage of air. All fans and systems (supply, return, relief, and exhaust) are operating and free of vibration.
1.06 BALANCING PROCEDURE FOR VARIABLE AIR VOLUME SYSTEMS A. Compensating for Diversity: When the total airflow of all terminal units is more than the indicated airflow of the fan, place a selected number of terminal units at minimum set-point airflow with the remainder at maximum-airflow condition until the total airflow of the terminal units equals the indicated airflow of the fan. Select the reduced-airflow terminal units so they are distributed evenly among the branch ducts.
PART 2 - PRODUCTS
2.01 INSTRUMENT AND TOOLS
A. Furnish all instrumentation and tools required to perform a complete air and water balance of all systems on this project.
2.02 FLOW METERING SYSTEM
A. Use flow metering systems specified and/or furnished to perform air and water balance.
PART 3 - EXECUTION
3.01 GENERAL
A. Coordinate required locations of duct test openings and damper locations specified in other sections.
B. Coordinate work done by testing and balancing agency with work of other trades.
C. Plan Check and Review:
1. Review location and type of volume dampers inlet conditions to air terminals, valves and HVAC equipment.
2. Review location, type and size of balancing valve, flow metering stations and automatic control valves in the water flow system.
3. Review location of pressure sensors in the air and water distribution systems.
4. Review automatic control systems as they affect the test and balance procedure.
5. Review sheet metal and piping shop drawings to verify the installation of flow control devices.
D. Job Site Inspections
1. Check for necessary balancing hardware (dampers, flow meters, valves, pressure taps, thermometer wells, etc.) to determine if they are installed properly and readily accessible.
2. Identify and report possible restrictions in systems (closed smoke/fire dampers, fire dampers, long runs of flexible duct, poorly installed duct fittings.
3. The mechanical contractor shall make any changes in pulley, sheaves; supply new pulleys, sheaves, belts as required. In addition, the Mechanical Contractor to add dampers, etc. Necessary for correct balance at no additional cost to the Owner.
4. Check for necessary balancing hardware (dampers, flow meters, valves, pressure taps, thermometer wells, etc.) to determine if they are installed properly and readily accessible.
E. Identify and report possible restrictions in systems (closed smoke/fire dampers, fire dampers, long runs of flexible duct, poorly installed duct fittings. 396
West Sacramento Fire Station 43 230593 - 3 Testing, Adjusting, and Balancing
3.02 TESTING
A. Testing equipment shall be furnished by the contractor; testing personnel shall be competent to conduct the tests.
B. Test all ductwork for excessive leakage and/or noise. Testing on any completed section of the ductwork must be made before installation of the finished ceiling or before the ductwork is furred in inaccessible spaces. Any leaks found must be properly repaired or joints remade and the section retested until tight. Any leaks which cause an objectionable noise must be repaired, regardless of the amount of leakage.
C. Should any piece of an apparatus or any material or work fail in any of the tests, it shall be immediately removed and replaced by new material, and portion of the work replaced shall again be tested by Contractor at his own expense.
3.03 OPERATIONAL TESTS AND ADJUSTMENTS
A. Upon completion of the work, all equipment and systems shall be operated and tested for a period of at least three consecutive days to demonstrate their satisfactory overall operation. On the last day of this period, the Contractors shall arrange for an acceptance test and final inspection by the Owner. All necessary adjustments and corrections to the systems shall be made prior to acceptance test so that the systems are operating smoothly and properly and absolutely ready before check and acceptance.
B. Coordination of all items associated with the mechanical systems is the responsibility of the mechanical contractor, including all wiring in connection with mechanical equipment, and all temperature control work. It shall be this contractor's responsibility to determine that his systems, equipment and apparatus are properly wired and controlled and completely ready for satisfactory operation and test.
C. Immediately before starting tests, all air filters shall be replaced as hereinbefore specified. All motors checked for rotation and all bearings lubricated.
D. Operating and safety controls shall be tested at least three times, under ambient design conditions.
3.04 AIR BALANCE
A. Changes, additions and modifications to dampers, pulleys and/or drive belts and other equipment necessary for proper air balance shall be provided by the Mechanical Contractor at no additional cost to the Owner.
B. The Mechanical Contractor shall retain the services of an independent certified test and balance agency to provide a complete air balance. All work shall be done by using instruments certified accurate to limits used in standard practice for testing and balancing of air distribution for heating-cooling systems.
C. Study design specifications and engineering drawings and prepare schedule to physically inspect mechanical equipment for air distribution systems to be tested and balanced.
D. Prepare test and balancing schedule, test record forms and necessary technical information about the air distribution systems for installed heating-cooling equipment, and fan systems, for complete total air balance.
E. Recommend adjustments and/or corrections to mechanical equipment and air distribution systems that are necessary for proper balancing of air handling systems.
F. Upon completion of the air handling system, the Air Balance Agency shall complete tests, analysis and balance of the air handling systems for heating-cooling equipment. The Air-Balance Agency then shall submit four copies of balance report to the Mechanical Contractor for forwarding to the Architect for evaluation and approval.
G. Air Balance Report shall include the following data
1. Design specifications of air handling equipment
a. CFM
397
West Sacramento Fire Station 43 230593 - 4 Testing, Adjusting, and Balancing b. Static Pressure
c. % of Outside Air
d. Fan Motor HP
e. Fan Motor BHP
f. Fan RPM
2. Installed equipment data
a. Manufacturer
b. Identifying Data
3. Balancing test data
a. Fan Speed
b. Fan Operating amperes
c. Fan Operating BHP
d. Fan Duct sizes
e. Air Velocity (avg.)
f. Total CFM
g. Static Pressures
h. Design Specifications of grilles and/or diffusers
i. Manufacturer No. and Data
j. FPM
k. CFM
4. Installed equipment data
a. Manufacturer No. and Data
b. Location
5. Balancing test data
a. FPM
b. CFM
H. All outlets shall be set for the air pattern shown on plans.
I. Supply and return air dampers shall be set for design CFM, on heating and cooling cycle.
J. Test and balance shall correct for air density at 6000 ft. elevation and above.
3.05 WATER BALANCE
A. Hydronic System Balancing
1. Calibration and testing of Hydronic system in conformance with AABC recommendations.
2. Complete air balance prior to Hydronic system balancing.
B. Automatic control valve shall be set for full flow conditions during balancing procedures.
1. Set pumps to design GPM quantities.
2. Upon completion of flow ratings and coil adjustments, mark all settings and record all data.
3. Recorded data shall include:
a. Inlet and leaving temperatures at all coils and heating and cooling equipment. b. Pressure drop at each coil including coil bypass.
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West Sacramento Fire Station 43 230593 - 5 Testing, Adjusting, and Balancing c. Pump operating suction and discharge pressure and final total dynamic pump head.
d. Rated and actual running amperage of pump motors.
4. Venturies and calibrated orifices with portable or permanent flow meters shall be used to balance the water flows. When above equipment is not installed, obtain water flow balance by measurements of temperature differential across the various coils or elements.
5. Automatic control valve shall be set for full flow conditions during balancing procedures.
C. Motor and Starters
1. Measure the ampere reading of each motor input after final adjustments have been made. Measure the ampere reading of each electrical heater input after final adjustments have been made.
2. Tabulate magnetic starters size, type and manufacturer with heater strip size and type for starters not in motor control centers.
3.06 OWNERS INSTRUCTION
A. Review the installation of all equipment and controls with the Owner after all systems are operating automatically. Instruct the Owner in the adjustment of all control and equipment devices. Allow a minimum of 8 hours for this instruction.
END OF SECTION
399
West Sacramento Fire Station 43 230713 - 1 Duct Insulation SECTION 230713
DUCT INSULATION
PART 1 - GENERAL
1.01 GENERAL REQUIREMENTS
A. See Section 230700
B. A continuous, intact vapor barrier is critical for ducts.
C. All insulation material shall have a mold, humidity, and erosion resistant face that has met the requirements of CMC Table 1701.
D. Insulation applied to the exterior surface of ducts located in buildings shall have a flame spread of no more than 25 and a smoke developed rating of not more than 50.
E. Insulate all above grade ductwork unless otherwise shown on the drawings or specified in Section 23 31 16 METAL DUCT.
PART 2 - PRODUCTS
2.01 ID-1 FLEXIBLE BLANKET/VAPOR BARRIER FACED:
A. Glass fiber reinforced Kraft/aluminum foil faced flexible blanket of 1.5 PCF nominal density resin bonded fibrous glass, have a installed thermal conductivity k factor of 0.25 at 75° F.; suitable for direct application and service on cold and dual temperature ductwork.
B. Supply FSK jacket with a permeance of 0.02 or less
C. Fiberglass insulation with all service facing, Certainteed Type 150 with Type IV facing, Johns Manville Microlite with FSK facing.
2.02 ID-2 FLEXIBLE BLANKET /FIRE WRAP:
A. Fire resistive duct wrap. FireMaster Duct Wrap, 1 ½” thick, 24” or 48” wide x 300” long rolls, foil encapsulated with logo identification. FireMaster Duct Wrap Collar, 8” wide for air duct butt joint optional wrap method.
B. Tapes:
1. High performance filament: Tape No. 898,1” wide, manufactured by 3M Company, St.
Paul, MN or equal and approved.
2. Aluminum foil tape: minimum 3” wide to seal cut blanket edges.
C. Banding Material:
1. Use 304 stainless steel banding for 2-hour ratings ¾” wide x0.015” thick minimum.
D. Insulation Pins/Washers
1. Pins: 10 gage, 4 to 5 inches long, copper coated steel; washers: 1 ½" x 1 ½"” or 1 ½" diameter, galvanized steel speed clip.
E. Through-Penetration Fire Stop Materials
1. Packing Material: Scrap pieces, FireMaster Duct Wrap, 1 ½” thick or 3 PCF mineral wool as packing material.
2. 3M FB-2000+ Silicone sealant.
F. Manufacturer: Fire resistive FireMaster Duct Wrap materials; manufactured by Thermal Ceramics, Augusta Georgia 30903, distributed by 3M, St. Paul, MN and it's authorized distributors, no equal.
PART 3 - EXECUTION
3.01 APPLICATIONS
A. Supply Air Ducts indoors/concealed
1. Use System ID-1 (Flexible Blanket / Vapor Barrier Faced 400
West Sacramento Fire Station 43 230713 - 2 Duct Insulation a. 2” thickness for all sizes; installed R-value = 6.3 minimum b. Applies to all cross sections (I.E. rectangular, circular, etc.) B. Supply/Return Air Ducts Outdoors (See Duct Liner Specification)
1. 2” thickness for all sizes; See Duct Liner for R-value.
2. Applies to all cross sections (I.E. rectangular, circular, etc.) C. Return Air Ducts indoors/concealed
1. Use System ID-1 (Flexible Blanket / Vapor Barrier Faced a. 1 ½" thickness for all sizes; installed R-value = 4.7 minimum. b. Applies to all cross sections (I.E. rectangular, circular, etc.) D. Kitchen Hood Exhaust Ductwork (indoors)
1. Use System ID-2 (Fire Wrap Blanket):
a. Use 3” thickness for all sizes
b. Follow manufacturers recommendations for 2-hour rating.
E. Do not externally insulate the following unless otherwise shown on the drawings or specified:
1. Lined ductwork (indoors).
2. Ducts constructed of fibrous glass (flexible or rigid).**** BE CAREFUL OF LOW TEMPERATURE OSA CONDITIONS IF NOT INSULATING VENTILATION AIR ***
3. Above grade ducts conducting exhaust air or ventilating air (not heated or cooled and used for fresh air supply) unless otherwise noted.
4. Exposed ducts located in conditioned space.
3.02 INSTALLATION FLEXIBLE BLANKET/VAPOR BARRIER FACED
A. Install on supply and return ductwork so that condensation will not occur.
B. Wrap around ducts, butt all joints. Secure with 3” (minimum) width tape at 18" (maximum) intervals along the duct; tape may be of the same material as the insulation facing with a pressure sensitive adhesive on one side or may be Hardcast DT490-C mineral impregnated woven synthetic fiber using Hardcast FTA-20 roller. In addition, on rectangular and cross section ducts, secure to the flat bottoms more than 18" wide with SticKlip fasteners only with 1 ½" diameter washers at 16" centers both ways; one centered longitudinal row is sufficient for ducts up to 36" flat bottom width.
C. Seal all seams and joints with 3" (minimum) width tape centered along the edge of the lap;tape shall be as specified above.
D. Seal all fastener penetrations with 3" x 3" (minimum) tape centered over the washer; tape shall be as specified above.
E. Where strap type duct supports penetrate the insulation, slit the insulation and facing, fit around the straps, and seal with tape as specified above; tape shall be of size to suit the situation and be applied in the number of layers necessary to obtain complete sealing.
F. At trapeze or similar type duct supports, insert a 12" wide strip of Armaflex insulation, ½" thick between duct bottom and the supporting member across and 6" beyond both ends of the bearing surface. Lap ducts insulation over this insert and seal the same as other lapped seams.
G. Insulate all flexible duct connectors to the same thickness as adjacent duct insulation.
H. Continue insulation on terminal unit inlets to cover the entire inlet collar.
I. Insulate over all duct access doors with the same thickness as adjacent duct insulation. Provide removable insulation piece with an outer label on the insulation identifying the type of door.
J. Outdoors, provide additional seal over all joints and fastener or other penetrations by covering same 2" beyond tape sealing (above) with two (2) coats of Fosters 30-65 or Childers CP-34 401
West Sacramento Fire Station 43 230713 - 3 Duct Insulation vapor barrier coating reinforced with Fosters Mast a Fab or Childers Chil Glas #10 reinforced mesh. Vapor barrier coating shall have a permeance of 0.03 perms or lass at 45 mils as tested by ASTM E96, procedure A.
K. Finish all outdoor ductwork insulation by applying two (2) 1/8" thick coats of Foster 46-50 or Childers CP-10/11 weather barrier mastic reinforced with Fosters Mast a Fab or Childers Chil Glas #10 reinforced mesh. Vapor barrier coating shall have a permeance of 0.03 perms or lass at 45 mils as tested by ASTM E96, procedure A. Lap all joints 2".
L. All ductwork shall be wrapped with 1" rigid insulation board and two layers of 5/8" gypsum board taped and sealed as detailed on the drawings from supply and return fans for all air conditioning units.
3.03 INSTALLATION: FLEXIBLE BLANKET/COATED LINER:
A. Apply a 1/16" thick coat of Foster 85-62 JacTac 3-M Company Scotch Grip #38, Childers-125-1, adhesive or duct butter on all end or edges of cuts, rips, etc., before or while installing.
B. Secure to the ductwork with welded or SticKlip, fasteners with 1 ½" diameter washers with cupped or beveled heads. Set at 16 (maximum) on centers both ways; provide a row of pins within 1" of all edges and joints, and one row of pins (minimum) on each flat duct or plenum face. In addition secure the entire perimeter of all edges at seams or joints with a 4" minimum width application of the above specified adhesive. The upstream edge of all duct liner shall have a sheet metal closure to protect against erosion.
C. Fasteners shall compress the liner no more than 1/8”.
D. Clip off protruding ends of fastener pins in plenums.
E. In walk-in plenums, finish the interior face of liner with two (2) coats of Foster 30-36 Sealfas or Childers CP-50AMV1 lagging adhesive. All seams in insulation shall be sealed with fiberglass mesh embedded between coats of lagging adhesive.
3.04 INSTALLATION: FLEXIBLE BLANKET /FIRE WRAP:
A. PREPARATION: Remove dirt and dust, and clean surfaces of openings and items penetrating rated floors and rated walls.
B. Install FireMaster Duct Wrap in direct contact with the duct it encloses. Protect every portion of duct with no less than 2 layers for grease duct applications and 1 layer for 1 hr air duct enclosures and 2 layers of 2 hr air duct enclosures. Overlap both perimeter and longitudinal joints a minimum of 3” per layer of material.
C. Air Duct Enclosure Optional Wrap: Follow same traditional wrap method with exception of utilizing a 3” perimeter overlap in conjunction with longitudinal butt joint wrap plus FireMaster Duct Wrap Collar over exterior layer joints. Filament tape is used as a temporary hold on both layers until binding hardware is in place. Band exterior layer spaced a minimum of 10 ½” on center. For duct widths greater than 24”, weld insulation pins to bottom horizontal and outer vertical duct runs. Impale FireMaster Duct Wrap over pins and secure with galvanized steel speed clips until banding is applied.
D. Protect floor and wall penetrations with an approved through-penetration system having an F and T hourly rating not less than that of the assembly penetrated and installed in accordance with manufacturer’s instructions and as follows:
E. Air Ducts: 1 Hour Enclosure
Option A
Layer FireMaster Duct Wrap per manufacturer’s installation instructions, maintaining a 3” transverse and longitudinal overlaps or optional 3” perimeter overlap with longitudinal butt joints plus FireMaster Duct Wrap Collar over exterior layer joints.
Option B
402
West Sacramento Fire Station 43 230713 - 4 Duct Insulation Tightly butt FireMaster Duct Wrap to the floor or wall on both sides of the assembly. Fill remaining annular space between the wrapped duct (Option A) or bare steel duct (Option B) and periphery of the opening with 4 ¼”, 3 PCF mineral wool batt firmly packed into opening.
Apply ¼” minimum 2000+ Silicone over packing material within the annulus, flush with top surface of floor or both surfaces of wall.
F. Air Ducts: 2 Hour Enclosure - Same as 1 hour air duct enclosure system except apply 2 layers of FireMaster Duct Wrap per manufacturer’s installation instructions.
G. Repair Procedure:
1. Repair damaged FireMaster Duct Wrap in accordance with manufacturer’s instructions.
2. Remove damaged section. Apply new section of same dimension. Place and fit ensuring same overlap that existed previously. Place banding around new FireMaster Duct Wrap material and tension to sufficiently hold in place.
3. If damage has penetrated to interior layer, remove affected sections and reinstall
3.05 INSTALLATION: FIBERGLASS DUCT BOARD / VAPOR BARRIER:
A. Board shall be secured to the ductwork with mechanical fasteners within 3” of edges of board, 12” on center.
B. All joints shall be closed with a vapor barrier mastic reinforced with 3” glass scrim tape. For outdoor systems, the standard facing shall be over-coated with a suitable weather barrier mastic reinforced fabric.
C. Corner angles shall be installed on all external corners of rigid duct insulation.
END OF SECTION
403
West Sacramento Fire Station 43 233113 - 1 Metal Ducts
SECTION 233113
METAL DUCTS
PART 1 - GENERAL
1.01 RELATED DOCUMENTS
A. The requirements of the GENERAL CONDITIONS, SUPPLEMENTARY CONDITIONS, and DIVISION 1, GENERAL REQUIREMENTS, apply the work in this section.
1.02 SECTION INCLUDES
A. General: Refer to Section 23 05 00, Mechanical - General.
B. Work Included: Provide all ductwork and ductwork accessories, auxiliaries, and adjuncts for all and systems as specified or shown.
C. Work Described Elsewhere: HVAC piping, equipment, and controls are specified in other HVAC Sections.
PART 2 - PRODUCTS
2.01 DUCT WORK
A. Requirements
1. Shop Fabricated Ductwork
a. Fabricate ductwork as required by classification as described below or gauges, and of configuration and sizes shown on the Drawings. Note that duct sizes shown are net inside; where ducts are lined, fabricate larger than shown to accommodate lining with shown dimensions net inside lining. b. Fabricate ducts and fittings as shown on drawings, or if not detailed, fabricate in accordance with SMACNA.
c. Fabricate ducts with adequate cross-bracing or reinforcing to prevent drumming; should drumming subsequently occur, provide additional reinforcement as necessary to overcome same.
d. Construct ducts to provide smooth passage for the conducted air, laying edges exposed to the airstream in the direction of air flow.
e. Fabricate elbows or other fittings for changing direction of duct with a centerline radius equal to 1.5 times the duct width unless shown otherwise or necessitated by space restrictions. Where square or short radius turns are shown or required, fit with air turning vanes.
f. Fabricate diverging transitions with side slopes of 1:6; fabricate converging transitions with side slopes of 1:2. Greater slopes may be used only where space restriction prohibits specified slopes.
2. Factory fabricated ductwork construction shall conform to applicable requirements stipulated above for shop fabricated ductwork.
B. Galvanized Steel Ductwork (GSD)
1. Rectangular Cross Section
a. Shop fabricated of prime grade lock seam for quality galvanized steel sheet in accordance with requirements stipulated above and fitted with auxiliaries and accessories as specified below and shown on the drawings.
2. Low Pressure Ductwork, up to 2" static pressure and 2,500 fpm:
3. Rectangular Duct: GSD gauge per SMACNA or C.M.C whichever is more stringent.
4. Round Duct: As manufactured by United McGill Corp or equal. Uni-Rib, UNIRIB DUCT machine formed, spiral lock seam construction spot welded and bonded seams with an 404
West Sacramento Fire Station 43 233113 - 2 Metal Ducts
intermediate standing rib for rigidity. Slip joint construction couplings with a minimum of 2" insertion length. GSD gauge per SMACNA or C.M.C whichever is more stringent.
5. Fittings: (except elbows) machine formed using SMACNA RL-1 seams with seal class B.
6. Plenums: Fabricate cross-brake panels and stiffen with galvanized steel angle iron members. Provide duct access doors as specified below and as shown on drawings.
7. Elbows: fittings shall have a wall thickness not less than that specified for longitudinal straight ducts as shown in Table 3-2 and 3-3, SMACNA HVAC Duct Construction Standards, Metal and Flexible, 4" - 8" two piece, die stamped with fully welded longitudinal seam; 9" - 30", segmented standing seam construction; 31" - 36", segmented construction with joint spot welded and bonded. Each segmented elbow shall have the number of segments as indicated by Table 3-1 SMACNA HVAC Duct Construction Standards, Metal and Flexible for above 1500 fpm.
C. Medium Pressure Duct, from above 2" to 6" static pressure and to 4000 fpm:
1. All ductwork shall be constructed per SMACNA guidelines or C.M.C whichever is more stringent for medium pressure ductwork.
2. Flat Oval Duct:
a. As manufactured by United McGill Corp or equal. Uni-Seal flat oval duct and fittings, spiral lock seam or fully welded longitudinal seam, as needed, construction, and FORC reinforcing connectors.
Major Axis
GSD Gage:
Fittings Gage:
up to 24"
24 20
25"- 36"
22 20
37"- 48"
22 18
49"- 60"
20 18
61" - 70"
20 16
71" & Up
18 16
b. Fittings: (except elbows) machined formed using SMACNA RL-1 seams with seal class A.
3. All ductwork shall be constructed per SMACNA guidelines or C.M.C whichever is more stringent for medium pressure ductwork.
4. Round Duct:
a. As manufactured by United McGill Corp or equal. Uni-Seal heavy gauge round duct and fittings machine formed, spiral lock seam or fully welded, as needed, construction for rigidity.
b. Fittings: (except elbows) machined formed using SMACNA RL-1 seams with seal class A.
5. Unless otherwise specified, standing seam joint shall be used wherever possible on all fittings. All standing seam joints shall be sealed with a UL-Classified zero flame spread and zero smoke developed cement specially formulated for bonding metal-to-metal joints.
In lieu of standing seam construction, joints may be solid welded or spot welded and bonded. All welded joints shall be coated with a protective paint, inside and out, to prevent damage to the galvanized surface. Spot-welded fittings shall have all joints sealed with a UL-Classified zero flame spread and zero smoke developed cement specially formulated for bonding metal-to-metal joints.
6. Elbows: fittings shall have a wall thickness not less than that specified for longitudinal straight ducts as shown in Table 3-2 and 3-3, SMACNA HVAC Duct Construction Standards, Metal and Flexible, 4" - 8" two piece, die stamped with fully welded longitudinal seam; 9" - 30", segmented standing seam construction; 31" - 36", segmented construction with joint spot welded and bonded. Each segmented elbow shall have the number of segments as indicated by Table 3-1 SMACNA HVAC Duct Construction Standards, Metal and Flexible for above 1500 fpm.
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West Sacramento Fire Station 43 233113 - 3 Metal Ducts
7. Divided-flow fittings shall be constructed with a radiused entrance to all branch taps and with no excess material projecting from the body into the branch tap entrance.
8. Liner for all fittings shall be as specified above.
D. Kitchen Exhaust Ductwork:
1. Kitchen Grease Exhaust Duct:
a. Ducts for Type I hoods shall be constructed of at least 0.055-inch-thick steel or stainless at least 0.044 inch in thickness per C.M.C Ch-5. b. All seams shall be made with a continuous liquid-tight weld or braze on the external surface of the duct system.
2. Dishwasher Exhaust Duct: Ducts for Type II hoods shall be stainless steel, minimum
0.044 inch thickness, welded seams to first vertical rise up shaft.
E. Conical Fittings:
1. Low pressure:
a. All conical fittings shall be constructed with a minimum 2” flare around entire perimeter and a minimum 1:2 slope unless noted otherwise.
2. Medium pressure:
a. All conical fittings shall be constructed with a minimum inlet equal to 1.5 times the outlet (1.5 x D) and a length equal to 0.7 times the outlet (0.7 x D) where D equals the duct diameter.
b. All conical fittings shall be constructed per SMACNA HVAC Construction Standards Metal And Flexible, figure 2-6
F. 45 degree entry fittings:
1. All 45 degree entry fittings shall be constructed per SMACNA HVAC Construction Standards Metal And Flexible, figure 2-6.
G. Fume Hood Exhaust Ductwork:
1. All fume hood exhaust duct shall be Type 316 Stainless Steel, 18-gauge minimum. All joints shall be welded.
2.02 DUCTWORK ACCESS
A. Duct Access Doors:
1. Access panels - Rectangular ducts
a. Size to provide easy access, but not less than 18" wide. b. Ventfabrics "Ventlok" insulated, hinged and latched type or equal
2. Access panels - Round ducts
a. Size to provide easy access, but not less than 18" wide. b. Ductmate-Metu round insulated access door or equal
3. Plenum doors: Fabricate of 16 gauge galvanized sheet metal, cross broken, stiffened with angle iron, and set airtight. On insulated plenums make doors double wall, filled with 3" thick 6 lb. density glass fiber insulation. Trim: Ventlok, Young, #370 or #264 hinges, #260 latch, #390 half round gasket.
2.03 DUCTWORK ADJUNCTS
A. Intake/Exhaust Screens: Provide ½” mesh 18 gauge galvanized iron bird screens at all exterior openings in mechanical system.
B. Combustion Air Openings: Provide corrosion resistant ¼” screen mesh at all combustion air openings except where ducts terminate in attics.
C. Insulation: As specified in Section 23 07 00, Insulation. 406
West Sacramento Fire Station 43 233113 - 4 Metal Ducts
D. Test Fittings: Ventlok #699.
E. Duct Penetrations:
1. Where ducts penetrate fire separations in the building, provide fire dampers or smoke/fire dampers as specified, shown and required by code.
2. Where ducts penetrate roof or exterior walls, provide 24 gauge galvanized sheet metal flashing and counterflashing; solder all joints and make watertight, including under all air handlers, around all duct work penetrations, and exhaust fans.
F. Sealants
1. Design Polymerics DP1020, Ductmate PROseal high velocity duct sealant, Childers CP146/CP-148, Fosters 32-19/32-17, or equal, UL 723, ASTM E-84
2. Low Shrinkage, flexible, and mildew resistant conforming to NFPA 90A and 90B G. Tapes and Adhesives:
1. Pressureless Tapes: Hardcast, 4" wide Type DT 5400 mineral impregnated woven fiber tape with manufacturer's FTA-20 activator/adhesive (indoors) and RTA-50 activator/adhesive (outdoors), applied with brush or roller in accordance with manufacturer's directions.
H. Transverse Duct Connections:
1. Traverse Joints: Ductmate or WDCI proprietary duct connection systems will be accepted. Ductwork constructed using these systems will refer to the manufacturers guidelines for sheet gauge, intermediate reinforcement size and spacing, and joint reinforcements. TDC/TDF/T-24 shall be constructed as a SMACNA T-24 flange.
2. The Ductmate companion angle with an integral polymer mastic seal shall be securely fastened to the duct walls using self-drilling screws, rivets or spot welding. Fastener spacing shall be as recommended by the manufacturer for the size or duct and the pressure class. The raw duct ends shall be properly seated in the integral mastic seal. A continuous strip of closed cell gasket tape, size 1/4" x 3/4", shall be installed between the mating flanges of the companion angles at each transverse joint, and the joint shall be made up using 3/8" diameter x 1" long plated bolts and nuts. Drive-on or snap-on cleats shall be used at spacings as recommended by the manufacturer.
3. The Ductmate system shall not be used for applications with duct gauges heavier than 16 gauge or lighter than 26 gauge.
4. Longitudinal Seams: Pittsburgh Lock shall be used on all longitudinal seams. All longitudinal seams will be sealed with a mastic sealant. Snaplock is not acceptable.
PART 3 - EXECUTION
3.01 APPLICATIONS
A. Galvanized Steel Ductwork (GSD): Except where specified or shown otherwise, use (GSD) conforming to requirements (Part 2), or cross section configuration shown, in all locations (indoor/outdoor, above/below grade, concealed/exposed).
B. Flexible Fibrous Glass Duct (FFG): Use (FFG) only where specifically called for on the drawings, as connection between terminal boxes and air outlets.
C. Kitchen hood and equipment exhaust duct shall be in accordance with CMC Chapter 5.
D. No round-to-round saddle taps are allowed.
3.02 DUCTWORK
A. Pressure-Velocity Classification:
1. All supply ductwork upstream of terminal units (medium pressure):
a. All ductwork shall be constructed per SMACNA static pressure class of positive +6” and a velocity of 4000 FPM.
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West Sacramento Fire Station 43 233113 - 5 Metal Ducts
b. Seal all joints and seams on all ducts and plenums per SMACNA seal class A.
Pressure sensitive tapes are not allowed.
2. All supply ductwork downstream of terminal units (low pressure):
a. All ductwork shall be constructed per SMACNA static pressure class of positive +2” and a velocity of 2500 FPM.
b. Seal all joints and seams on all ducts and plenums per SMACNA seal class B.
Pressure sensitive tapes are not allowed.
3. All supply ductwork on constant volume systems (low pressure):
a. All ductwork shall be constructed per SMACNA static pressure class of positive +2” and a velocity of 2500 FPM.
b. Seal all joints and seams on all ducts and plenums per SMACNA seal class B.
Pressure sensitive tapes are not allowed.
4. All return ductwork (low velocity):
a. All ductwork shall be constructed per SMACNA static pressure class of negative - 2” and a velocity of 2500 FPM.
b. Seal all joints and seams on all ducts and plenums per SMACNA seal class B.
Pressure sensitive tapes are not allowed.
5. All general exhaust ductwork [excluding kitchen and process systems] (low pressure):
a. All ductwork shall be constructed per SMACNA static pressure class of negative - 2” and a velocity of 2500 FPM.
b. Seal all joints and seams on all ducts and plenums per SMACNA seal class B.
Pressure sensitive tapes are not allowed.
6. All fume exhaust ductwork (medium pressure):
a. All ductwork shall be constructed per SMACNA static pressure class of negative - 4” and a velocity of 2500 FPM.
B. Broken places in galvanized coating made in forming shall be completely covered with galvanized paint.
C. All ductwork shall comply with the C.M.C and the local jurisdiction’s addendum.
D. Ducts shall be reinforced in accordance with SMACNA HVAC Duct Construction Standards - Metal and Flexible, Latest Edition (low pressure and medium pressure, where shown on drawings). Duct shall be diagonally creased on all four sides. Seams shall be double crimped, bent and elbows shall be made with the throat radius of all bends 12" diameters of the width of the duct wherever possible and in no case shall the throat radius be less than one diameter of the branch duct. Where space does not permit the above radius or where square elbows are indicated on the drawings, they shall be equipped with turning vanes of an approved type for low velocity ducts. Medium velocity ducts shall not use turning vanes and shall not use square elbows unless shown otherwise. Use Ductmate closure systems for all round and rectangular ducts.
E. Transition pieces in the ducts shall have the sides sloped approximately one to five and no abrupt changes or offsets of any kind in the duct system will be permitted. Round to round take-offs shall be made with 45° wye fittings.
F. Ductwork Auxiliaries
1. Flexible Connectors
a. Install duct sections being fitted with a flexible connector with a 3" minimum gap between the ends being bridged by the flexible connector. Provide a generous fold in connector to allow for movement; staple and seal closure. b. Provide 26-gauge galvanized steel weather shield on top and sides of flexible duct connectors for outdoor installations. Install weather shield at same time as flexible 408
West Sacramento Fire Station 43 233113 - 6 Metal Ducts
connectors; unprotected flexible connections will be replaced with new connectors at contractor's expense if the weather shields are installed at a subsequent time.
G. Access and Inspection Panels and Doors
1. Install panels and doors so that frames do not protrude into air stream. Mount frame against outside of lined ducts; provide 13" flanged stub for access panels on other ducts.
2. Provide inspection panel at each splitter damper.
3. Provide access panel at each fire damper or smoke/fire damper and elsewhere in the ductwork as required. Label as specified in Part 2 above.
4. Plenum doors: Refer to Part 2 above.
5. Wall and ceiling access panels: Furnish as required for access to ducts, damper operators, duct mounted access panels, etc.; coordinate size and location to obtain good access.
H. Duct sizes shown on lined duct shall be clear inside insulation.
I. Paint the inside of ductwork visible through grilles and registers dull black.
J. Furnish and install 1-1/2 x 1-1/2 x 3/16" closure angles around all exposed ducts through walls and ceilings. (Both sides)
K. Furnish and install 2 x 2 x 3/16" closure angle dams around all ducts through floors. Weld corners, seal with silicone non-hardening sealant and anchor to floor.
L. Access doors shall be provided in ductwork for easy access to each fire damper and smoke/fire damper.
3.03 FIELD QUALITY CONTROL
A. General
1. Perform testing and provide demonstrations as specified in other HVAC Sections.
2. Comply with requirements of Part 3, 230500.
B. Duct Cleaning
1. Clean all ductwork in the shop prior to shipping. All ductwork shall be transported to the site in covered vans to eliminate contamination or shall be sealed prior to shipment and shall be protected from contamination at the site.
2. After fabrication, and during and after installation, seal sections of open ductwork with plastic sheeting to prevent the intrusion of dirt and debris.
3. After installation is complete, but before balancing and final connections are made, and with construction filters in place, blow clean all ductwork with the system fans operating at full air volume.
4. All return air ductwork shall be kept sealed until all construction is complete. If the air conditioning system is used during construction, the return air ductwork system shall not be used. Other means of outlets shall be used, such as leaving doors or windows open.
C. Ductwork Testing:
1. All medium pressure ductwork (upstream of terminal units) is required to be field tested by the installing contractor for leakage per SMACNA’s “HVAC Air Duct Leakage Test Manual”.
2. Partial disassembly and sealing of the system may be necessary for compliance with test requirements.
3. Allowable leakage shall be no greater than 1% of the design operating air volume for the entire system.
4. Equipment for conducting leakage tests shall be a leakage test kit as manufactured by United McGill Corporation or an approved equal.
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5. Leakage for non duct components (fire dampers, smoke dampers, control dampers, etc.) is an integral part of overall system leakage, and these components shall be included in the duct leakage tests.
6. Contractor shall provide the engineer with a report on the leakage test(s) and a copy of certified calibration data for leakage test apparatus.
D. Demonstrations: Before enclosing ductwork operate each fire damper and smoke/fire damper in the presence of the Owners representative to show that each damper is functional.
E. Inspections: Evidence of poor fabrication or installation, as disclosed by job site inspections, will be cause for rejection; replacement or repair of defective work shall be done at no additional cost to the Owner.
F. Ducts exposed in the conditioned space shall be free of dents and blemishes. Ducts shall be mounted tight against adjacent surfaces.
G. Duct slopes for transitions shall not be more than 1:4 unless otherwise shown. No abrupt changes or offsets of any kind in the duct system is allowed.
H. All round duct exposed within the space shall be spiral duct and fittings.
3.04 ADJUSTING AND FINISHING
A. General: Comply with requirements of Part 3, 230500. Adjust fan speeds as necessary.
END OF SECTION
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West Sacramento Fire Station 43 233313 - 1 Dampers
SECTION 233313
DAMPERS
PART 1 - GENERAL
1.01 RELATED DOCUMENTS
A. The requirements of the GENERAL CONDITIONS, SUPPLEMENTARY CONDITIONS, and DIVISION 1, GENERAL REQUIREMENTS, apply to the work in this section.
B. Section 23 05 00, General Mechanical Requirements applies to this section.
1.02 QUALITY ASSURANCE
A. All HVAC equipment shall comply with California Code of Regulations, Title-24, Part 6, latest edition.
B. Comply with UL 1/81 and UL 181A for ducts and closures.
PART 2 - PRODUCTS
2.01 DAMPERS
A. All dampers for us in low temperature air below 50° F duct shall have non-conducting composite damper shafts with shaft bearings and air seats.
B. Manual Dampers:
1. Round Ductwork 16” and smaller (low pressure):
a. Butterfly type, volume dampers.
b. Provide locking mechanism shall be provided on either the quadrants or end bearings. Ventlock or equal. Damper blade shall be a minimum of 22 gauge, but not less than two gauges more than the duct gauge.
c. All duct penetrations shall be gasketed to prevent air leakage. d. Provide stand-offs as required for specified insulation thickness (see section 23 07
13. e. Continuous 3/8” min rod shall be provided.
f. In locations where ducts are exposed use Ventlok #688 damper regulator for low pressure applications.
2. Round Ductwork 18” and larger (low pressure):
a. Manual Dampers: Opposed blade type, 6” maximum blade width, Vent Products model 5303 or equal.
3. Rectangular Ductwork 12” high and smaller (low pressure):
a. Rectangular volume dampers shall be Air Balance #111 or equal.
4. Rectangular Ductwork larger than 12” high (low pressure):
a. Rectangular volume dampers shall be Air Balance #AC-2 or equal.
5. Stainless Steel Ductwork:
a. All materials used for dampers shall be stainless steel.
C. Splitter Dampers and Accessories:
1. Construct dampers of galvanized sheet metal one gauge heavier than that of the upstream duct, length equal to 1.5 times the branch duct width (12” minimum). Pivot or hinge at downstream edge.
2. Provide trim as specified above for volume dampers.
D. Control Dampers:
1. Ruskin CD-50, or equal, and shall be low leakage damper, with published leakage data certified under the AMCA certified ratings program showing leakage through a 48” x 48” 411
West Sacramento Fire Station 43 233313 - 2 Dampers
damper at 4 in. w.g. pressure difference to be less than 6.2 cfm per sq. ft. Same published leakage data shall also include leakage information for all available damper sizes at pressure differences from 1 in. w.g. through 12 in. w.g.
2. Low leakage dampers shall meet the following minimum construction standards: Frames shall be 5” x 1” x .125” minimum 6063T5 extruded aluminum hat channel with hat mounting flanges on both sides of the frame.
3. Each corner shall be reinforced with two die formed internal braces and machine staked for maximum rigidity.
4. Blades shall be airfoil type extruded aluminum (maximum 6” depth) with integral structural reinforcing tube running full length of each blade.
5. Blade edge seals shall be extruded vinyl double edge design with inflatable pocket which enables air pressure from either direction to assist in blade-to-blade seal off. Blade seals shall be locked in extruded blade slots without use of cement, yet shall be easily replaceable in field.
6. Bearings shall be non-corrosive two piece molded synthetic. Axles shall be square or hexagonal, round are not acceptable, to provide positive locking connection to blades and linkage.
7. Linkage shall be concealed in frame.
8. Damper manufacturer’s literature shall include performance data developed from testing in accordance with AMCA Standard 500 in an AMCA APPROVED LABORATORY showing pressure drop for all sizes of dampers required at all anticipated air flow rates.
9. Controls/Actuators will be furnished and mounted.
E. Fire Dampers:
1. Ruskin, Phillips, Air Balance or equal with State Fire Marshal approved, blade out of air stream.
2. Fire dampers shall be constructed and tested in accordance with the proposed UL Safety Standard 555, which includes testing to close under dynamic airflow conditions and UL labeled as a dynamic rate fire dampers (static rated dampers are not allowed).
3. Each fire damper shall have a 12-hour fire protection rating, 165° F or 212° F fusible link, and shall include a UL Label in accordance with established UL Labeling procedures.
Damper manufacturer’s literature submitted for approval prior to installation shall include comprehensive performance data developed from testing in accordance with the proposed UL555 Standard and shall illustrate maximum allowed CFM at 8” static pressure, for in-duct mounting and maximum allowed CFM at 4” static pressure for unducted, in-wall mounting.
4. Fire dampers shall be equipped for vertical installation.
5. Fire dampers shall be installed in wall openings using steel sleeves, angles, other materials, and practices required to provide an installation equivalent to that used by the manufacturer when dampers were tested at UL. Installation shall be in accordance with the damper manufacturer’s instructions.
F. Smoke/Fire Dampers:
1. General:
a. Provide Ruskin Model FSD60 or equal with State Fire Marshal approval for all applications other than in Stainless Steel Ductwork.
b. Provide Ruskin Model FSD36 or equal with State Fire Marshal approval for all applications in Stainless Steel Ductwork.
c. The maximum pressure drop at design flow of the smoke fire damper shall not exceed 0.3 inches w.g.
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d. Provide a duct mounted smoke detector with in-duct probes. No duct smoke detectors shall be located inside the duct.
e. Provide a fire alarm connection to monitor the damper. Coordinate with the fire alarm design contractor and plans.
f. Provide electrical power to the damper per the plans.
2. The combination fire smoke dampers shall meet or exceed the following specifications:
a. The frame shall be a minimum of 16 gauge (1.52) galvanized steel formed into a structural hat channel shape with tabbed corners for reinforcement. b. Bearings shall be stainless steel sleeve turning in an extruded hole in the frame. c. The blades shall be airfoil shaped double skin construction with 14 (1.90) gauge equivalent thickness.
d. Blade edge seals shall be silicone rubber and galvanized steel mechanically locked in blade edge, adhesive or clip fastened seals are not acceptable, and shall withstand 450° F.
e. Jamb seals shall be stainless steel flexible metal compression type. Blade action must be opposed.
3. Each combination fire smoke damper shall be 12-hour fire rated under UL Standard 555, and shall further be classified by Underwriters Laboratories as a Leakage Rated Damper for use in smoke control systems under the latest version of UL555S, and bear a UL label attesting to same.
4. Damper manufacturer shall have tested and qualified with UL, a complete range of damper sizes covering all dampers required by this specification. Testing and UL qualifying a single damper size is not acceptable.
5. The leakage rating under UL555S shall be no higher than leakage class 1 (4 cfm/ft. at 1” w.g. and 8 cfm/ft. at 4” w.g.)
6. As part of the UL qualification, dampers shall have demonstrated a capacity to operate (to open and close) under HVAC system operating conditions, with pressures of at least 4” w.g. in the closed position and 3000 fpm air velocity in the open position.
7. In addition to the leakage ratings already specified herein, the combination fire smoke dampers and their actuators shall be qualified under UL555S to an elevated temperature of 350°F.
8. Appropriate electric actuators shall be installed by the damper manufacturer at time of damper fabrication. Damper and actuator shall be supplied as a single entity which meets all applicable UL555 and UL555S qualifications for both dampers and actuators.
9. Manufacturer shall provide factory assembled sleeve of 16” minimum length, contractor to verify requirement.
10. Factory supplied caulked sleeve shall be 20 gauge to dampers through 84” wide and 18 gauge above 84” wide.
11. Damper and actuator assembly shall be factory cycled 10 times to assure operation. a. Coordinate damper actuator voltages with Fire Alarm Contractor.
12. Each combination fire/smoke damper shall be equipped with a controlled 7 to 15 second heat actuated release devise.
13. The electric EFL (electric fuse link) shall close and lock the fire/smoke damper during test, smoke detection, power failure or fire conditions through the actuator closure springs.
14. To prevent duct and HVAC component damage, the damper shall at all times be connected to the actuator for controlled closure in not less than 7 seconds and no more than 15 seconds. Instantaneous damper closure is unacceptable. 413
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15. Damper shall be automatic remote resettable after test, smoke detection or power failure conditions. After exposure to high temperature or fire, the damper must be inspected prior to reset to ensure proper operation. Release temperature shall be 165°F, 212°, 285°F.
16. Actuator: Provide Belimo FN120 or NF24 spring return damper actuator. Coordinate with fire alarm contractor for correct voltage. Actuator shall be located outside the airstream and duct.
PART 3 - EXECUTION
3.01 DAMPERS
A. Install duct accessories according to applicable portions of details of construction as shown in SMACNA standards.
B. Install volume-control dampers in lined duct with methods to avoid damage to liner and to avoid erosion of duct liner.
C. Ductwork shall comply with Chapter 6 C.M.C.
D. Where ducts penetrate fire separations in the building, provide fire dampers or smoke/fire dampers as specified, shown and required by code.
E. Balancing Dampers
1. Provide balancing dampers (same as volume dampers specified in this section) where shown on drawings and any other locations required to achieve proper system air balance. In general, balancing dampers are required at all zone supply air ducts from supply air plenums, equipment, and in ducts to supply and return air grilles. All dampers shall be placed as shown. Minimum of seven duct diameters prior to the diffuser or register.
2. Damper operators shall be installed in either to side or bottom of ductwork.
F. Splitter Dampers and Balancing Dampers
1. Provide splitter damper at each divided flow fitting in rectangular ductwork when shown on drawings. Mount damper operator on spacer beyond face of insulation where shown on drawings.
2. Damper operators shall be installed in either to side or bottom of ductwork.
END OF SECTION
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West Sacramento Fire Station 43 233343 - 1 Flexible Connectors SECTION 233343
FLEXIBLE CONNECTORS
PART 1 - GENERAL
1.01 RELATED DOCUMENTS
A. The requirements of the GENERAL CONDITIONS, SUPPLEMENTARY CONDITIONS, and DIVISION 1, GENERAL REQUIREMENTS, apply to the work in this section.
B. Section 230500, General Mechanical Requirements applies to this section
1.02 QUALITY ASSURANCE
A. All HVAC equipment shall comply with California Code of Regulations, Title 24, Part 6, latest edition.
B. Comply with UL 181 and UL 181A for ducts and closures.
PART 2 - PRODUCTS
2.01 EQUIPMENT
A. Flexible Connectors: Ventlok, flexible fabric, Duralon Flexible fabric with Metalfab connectors at connections to fans and air handling equipment.
1. Comply with UL 181, Class 1.
2. Minimum fabric weight 26 oz. / sq. yd. ± 2 oz., thickness 0.019".
3. Ventfabrics Inc. Ventlon, or equal, for exterior applications, resistant to sunlight, ozone and weather.
4. Ventfabrics Inc. Ventglass, or equal, for interior applications.
5. Complies with Underwriters Laboratories Standard # 214 for fire retardancy, and is accepted by the National Fire Protection Association for vibration isolation connectors in duct systems as covered by Paragraph 2-1.2.3 NFPA Bulletin #90A.
6. Bonding Agent, Ventfabrics # 655 Adhesive or equal.
PART 3 - EXECUTION
3.01 DUCTWORK AUXILIARIES
A. Flexible Connectors
1. Install duct sections being fitted with a flexible connector with a 3" minimum gap between the ends being bridged by the flexible connector. Provide a generous fold in connector to allow for movement; staple and seal closure.
2. Provide 26-gauge galvanized steel weather shield on top and sides of flexible duct connectors for outdoor installations. Install weather shield at same time as flexible connectors; unprotected flexible connections will be replaced with new connectors at contractor's expense if the weather shields are installed at a subsequent time.
3. Ductwork shall be supported separately from the fan within 3 feet of the flexible connection.
END OF SECTION
415
West Sacramento Fire Station 43 260510 - 1 Electrical Basic Materials and Methods SECTION 260510
ELECTRICAL BASIC MATERIALS AND METHODS
PART 1 GENERAL
1.01 SCOPE
A. Furnish and install all electrical systems as shown and specified, including wiring and connections to certain equipment to be furnished and any work not specifically noted but that can be reasonably inferred or is necessary to provide a complete functional system.
B. There is no pre-bid equipment or materials for this project. Contractor shall order, furnish, and install all materials and equipment required for a complete and fully functional installation. All costs for material and installation shall be included in Contractor’s bid.
C. Contractor shall guarantee installation, material and equipment for a period of one (1) year from date of final completion.
D. It is mandatory for all bidders to attend the pre-bid walk.
1.02 RELATED WORK SPECIFIED ELSEWHERE
A. Section 017329 – Cutting and Patching
B. Section 013516 – Alteration Project Procedures
C. Section 024100 – Demolition
D. Section 078400 – Fire Stopping
1.03 PRODUCT HANDLING
A. Contractor shall be responsible for delivery, storage, protection and placing of all equipment and materials.
B. Protection: Contractor shall protect from damage during construction, work and materials of other trades as well as electrical work and material. Electrical equipment stored and installed on job site shall be protected from dust, water, or any other damage.
1.04 RULES AND REGULATIONS
A. All work and materials shall be in full accordance with the latest rules and regulations of California Code of Regulation, Title 24 California Building Standards Code, National Electrical Code, Local City and County Code, applicable regulations of local utility companies, E.U.S.E.R.C. Standards, and General Order 95 of the Public Utilities Commission, and any other applicable laws or regulations.
B. Nothing in these drawings or specifications is to be construed to permit work not conforming to the above codes.
C. Drawings and/or specifications shall take precedence when work and material called for exceed code requirements.
1.05 PERMITS, FEES AND INSPECTIONS
A. It is the responsibility of the contractor to obtain and pay for all permits.
B. Inspections required by any local ordinances during construction shall be arranged by the Contractor. On completion of the work, furnish Engineer with certificates of inspection
1.06 DRAWINGS AND SPECIFICATIONS
A. Information presented in the specifications and on the drawings are as exact as could be secured but their extreme accuracy is not guaranteed. The Drawings and Specifications are for the assistance and guidance of the Contractor, and exact locations, distances, levels, etc., will be governed by the site and building, and the Contractor shall accept same with this understanding.
B. The drawings indicate schematically the layouts of equipment, accessories and wiring systems and shall be followed as closely as possible. Other drawings and actual field conditions shall be 416
West Sacramento Fire Station 43 260510 - 2 Electrical Basic Materials and Methods examined, noting all conditions that may affect this work. Report conflicting conditions to the Engineer for adjustment before proceeding with work.
C. Minor changes may be made, providing change is ordered before equipment and wiring systems or work directly connected to same is installed and no extra materials are required.
D. Where conflicts between the written specifications and the drawings occur the more stringent requirement shall apply.
1.07 STRUCTURAL REQUIREMENTS
A. Installation under this section shall comply with the California Building Code. Obtain the Structural Engineer's approval before performing any cutting or patching of concrete, masonry, or wood structure in the building.
1.08 SEISMIC RESISTANCE
A. Furnish and install all systems, units, equipment, and parts to meet or exceed current applicable requirements for seismic resistance specified by codes, regulations, or agencies having jurisdiction.
Include all supports, anchors, braces, and other restraining devices required. All seismic restraints will meet the local Seismic Zone requirements, SMACNA, and are the responsibility of the contractor.
B. Design of seismic bracing will be per CBC Chapter 16.
1.09 EXAMINATION OF SITE
A. The Contractor shall be held to have visited the site, checked existing conditions, and satisfied himself as to the conditions under which the work is to be performed before submitting his bid. No allowances shall be made in his behalf for any extra expense to which he may be put due to failure or neglect to discover conditions affecting his work.
1.10 MATERIAL AND EQUIPMENT
A. Unless otherwise noted, all material and equipment shall be new, of the type, capacity and quality specified and free from defects. Material shall bear the label of, or be listed by the Underwriters' Laboratories unless of a type for which label or listing service is not provided.
B. Materials shall be of the same brand or manufacture throughout for each class of material or equipment wherever possible.
1.11 MATERIAL SUBSTITUTIONS
A. Specific brand names mentioned shall establish standards of performance and quality and the phrase "or approved equal" shall be implied unless otherwise noted.
B. Substitute materials shall be equal in all respects including quality, arrangement, physical size, capacity, performance, and utility to those specified. Approval of substitute material shall be regarded as general only and shall not relieve the Contractor from complying with the requirements of the Drawings and Specifications; the Contractor shall be responsible, at his own expense, for any damage caused by proposed substitutions, which affect other parts of his own work or the work of other contractors.
C. Only one proposed substitution will be considered for each item. No consideration will be given to substitutions past 10 day limit. Should the original submittal of a proposed substitution be rejected, the specified item shall be furnished.
D. The submittal of a proposed substitution shall clearly establish the following:
1. The item can be transported into and installed in the intended space and in the manner shown.
2. Required connections (electrical, conduit, and other) can be properly made and adjoining work can be properly accomplished.
3. The proposed substitute is similar to and of substance equal to that specified, is suited to the same use as that specified, and will perform the functions required by design. 417
West Sacramento Fire Station 43 260510 - 3 Electrical Basic Materials and Methods E. By submitting a proposed substitution, the Contractor agrees to the following:
1. He will assume full responsibility for any and all modifications necessary alterations arising from the use of the substitute item or material including all cost incurred by all other trades.
2. He will assume full responsibility for any delay in the construction schedule resulting from the use of the substitution.
3. He will prove harmless and indemnify the Owner and the Owner’s design consultants from real or alleged damages that may result from the installation, use, or performance of a substitute material product.
F. The following conditions apply to substitutions:
1. Submittals of substitutions are not and do not become part of the contract documents.
2. Contractor shall not order, fabricate, use, or install any substitute product or procedure unless he has received acceptance of the substitution from the Engineer.
3. Should the Contractor install any substitute product in violation of the above he shall remove it and install the specified product at his own expense.
4. The Contractor shall provide a letter stating that all the above items shall apply to all substituted products and equipment.
5. Any submittal for substituted equipment or product that does not clearly show that the substituted item is equal shall be rejected and no further submittal shall be allowed on the substituted item. Provide in submittal format documentation that the proposed item is exactly as specified in the contract documents.
1.12 SHOP DRAWINGS AND SUBMITTALS
A. General
1. Within 15 calendar days after award of the Contract, and before fabrication and installation of any material, submit for approval six copies of complete submittal data containing complete information and catalog cuts, shop drawings, and other data on all materials, systems and equipment, including equipment which is to be furnished as specified. The submittal data shall be complete for the project and submitted at one time.
2. Submit only one manufacturer for each item or product included in the submittal package; Product intended for use on this project shall be highlighted or otherwise uniquely identified.
3. If catalog cuts are submitted which also include products on the same page that are not allowed on this project, that product shall be crossed out or otherwise acknowledged as not being permitted on this project.
4. Individual groups of submittal types must include a cover sheet with table of contents, identifying each item by the name or symbol used in the construction documents, if applicable; the manufacturer; and complete catalog number. Any item which is a substitute being submitted for consideration, shall be clearly marked as a substitute.
5. All submittals shall be checked by the Contractor for conformance to the requirements of the Construction Documents before forwarding for approval. Contractor shall be responsible for all quantities and errors and omissions of submittals. Submittals for materials shall be accompanied with samples when requested.
6. Partial or incomplete submittals may be rejected as not complying with requirements; the Contractor shall be liable for any resultant consequences.
7. Delayed submittals may be rejected as not complying with requirements. Whether accepted or rejected, delayed submittals will not be considered justification for extension of contract time or similar relief.
8. Submittals not required or permitted by the specifications but made at the option of the Contractor, will be returned without review unless accompanied with written valid justification. 418
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9. Submittal items improperly included with those of another category (such as a proposed substitution included with shop drawing submittal) are not valid and will be returned without review.
10. Acceptance of a submittal does not relieve the Contractor of responsibility for omissions from the submittal or errors in the submittal.
B. Review
1. Submittals will be reviewed for general acceptability, not necessarily including all details. The engineer’s review is for general conformance with the design concept of the project and the information given in the contract documents. The contractor is solely responsible for confirming and correlating all quantities and dimensions; selecting fabrication processes and techniques of construction; coordinating the work with that of other trades and performing all work in a safe and satisfactory manner. Corrections of comments made on this submittal during this review do not relieve contractor from compliance with the requirements of the contract documents or with its responsibilities listed herein. a. Proposed substitutes will be judged not only for acceptability of the items themselves, but also how they will be used under the conditions of the particular project. b. Proposed substitutions will be judged also for compliance with qualifications and conditions stipulated herein.
2. Each Reviewed submittal will be marked to indicate review and direction a. Acceptance of a substitute does not waive the specified requirements. b. Once a substitution is accepted, no revision or resubmittal may be made except for pressing and valid reason and after receipt of approval to do so.
1.13 WORKMANSHIP
A. Good workmanship shall be evidenced in the installation of all electrical materials and equipment.
Equipment shall be level, plumb and true with the structure and other equipment. All materials shall be firmly secured in place and adequately supported and permanent. The requirements of the codes are minimum standards. The recommendations of the National Electrical Contractors Association Standard of Installation shall be followed except where otherwise specifically directed.
1.14 CLEANING
A. After all other work such as patching, painting, etc., has been accomplished, lighting fixtures, panelboards, switchboards, and all other electrical equipment shall be cleaned of all dirt, grease, plaster, paint or other marks.
1.15 ELECTRICAL WORK FOR EQUIPMENT
A. Provide all necessary electrical connections to all equipment. Obtain specific power and control wiring requirements and connection points to perform electrical work. The contractor shall assist in testing equipment but responsibility is limited to correctly installing electrical wiring and connections.
B. All control wiring for mechanical equipment, both line and low voltage, shall be provided in the mechanical work. All disconnect switches and motor starters shall be provided by this contractor.
1.16 MANUFACTURER'S DIRECTIONS
A. Follow manufacturer's directions where these directions cover points not included on the Drawings or in the Specifications.
1.17 MISCELLANEOUS EQUIPMENT
A. This Contractor shall provide all conduit, conductors, disconnects, and connections for power and controls for equipment requiring electrical services.
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1.18 MANUALS
A. In addition to the catalog data and shop drawing submitted for review as required hereinbefore, the Contractor shall furnish to the Engineer three (3) hard copies and two (2) electronic copies on a flash drive with the final corrected sets of all data applicable to the equipment furnished.
1. Each set of data per system shall be bound in one or more volumes. A top quality three-ring binder with vinyl or hard cover will be acceptable in lieu of binding; however, all insert data must be properly punched and reinforced.
2. Identification information shall include the building name, address and location, system or systems included and titled "Maintenance Manual".
3. All data shall be assembled in an orderly sequence with tabbed dividers to correspond with the table of contents.
4. Manufacturer's catalog data, shop drawings, etc., shall be marked clearly to identify the items applicable only to this project.
5. Make and model numbers of each items installed shall be marked clearly in catalog data and identified with symbols used on the Drawings. Complete data shall be provided on all major items to include: panelboards, switchboards, transformers, lighting fixtures, starters, transfer switches, and fire and security alarm system.
6. Submit copy to Engineer for review before delivery to Owner.
1.19 GUARANTEE
A. Guarantee all electrical work and equipment to be free from defects in workmanship and material for a period of one (1) year from date of final completion. Promptly replace or repair such defects and any damage to property done during repair work at no expense to the Owner. Any warranties, or certificates available for equipment installed, shall be filed at date of acceptance and delivered to Engineer.
1.20 RECORD DRAWINGS
A. The Contractor shall furnish one set of clean "record" marked black line prints and an electronic copy in AutoCAD to the Engineer at completion showing clearly any changes made during construction. Clearly indicate electrical equipment and feeder pull box locations and switchgear, distribution panel and panelboard feeder conduit routing.
PART 2 PRODUCTS
2.01 MATERIALS
A. Unless otherwise noted, all material and equipment shall be new, of the type, capacity and quality specified and free from defects. Material shall bear the label of, or be listed by, the Underwriters' Laboratories unless of a type for which label or listing service is not provided.
B. Unless specified otherwise, all materials and equipment shall be manufactured and assembled in the United States of America. Materials shall be of the same brand or manufacture throughout for each class of material or equipment wherever possible.
C. Equipment shall be the product of a manufacturer who has, for a period of not less than five (5) years, been in successful manufacture of the equipment and who has a nationally distributed catalog covering ratings and specifications of said equipment.
2.02 CONSTRUCTION CHANNELS
A. Provide 1-5/8-inch by 1-5/8 inch, 12-gage galvanized steel channel strut completed with galvanized fittings.
B. Steel channel (strut) shall be installed with end caps.
C. Minimum fastener size is 3/8-inch diameter unless noted otherwise in the details on the drawings.
D. Minimum threaded rod for hanger or trapeze support is ½-inch diameter unless noted otherwise in the details on the drawings.
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2.03 RACEWAY
A. Exposed runs shall be neatly installed parallel or at right angles to the structural members.
B. Pull Wires: Provide #12 in empty conduits 1" and smaller and 3/16" polypropylene rope in conduits 1-1/4" and larger.
C. Cap Conduits: Keep conduits capped until wires are pulled. Use manufacturer plugs and caps, push-penny plugs of flexible plastic or steel pennies under bushings.
D. Conduit Penetrations: Provide seamless lead flashing where conduits penetrate the roof, consisting of lead flashing and cast iron counter-flashing. Flashing shall be Semco 1100 Series, Stoneman or equal. Where conduits pass through finished walls, provide steel escutcheon plates, chrome or painted as directed. Conduits which penetrate ceiling or floor slabs and concrete, wood, or masonry walls shall be grouted and sealed watertight at penetration.
E. Conduit Straps: Two-hole steel snap-on type with ribbed back or malleable iron with galvanized or cadmium plated finish. Secure straps with wood screws on wood material, metal screws or machine screws and bolts on metal material, toggle bolts on hollow masonry and expansion shields with machine screws on concrete or solid masonry. Use of nail straps or perforated strap iron is prohibited.
F. Conduit Supports: Support individual runs with split ring hangers and threaded rods and multiple runs with split conduit clamp and slotted steel channel, super strut, Unistrut or equal. Conduit shall be supported independently of one another and suspended ceiling system.
G. Threaded rods shall be terminated with a double nut and the rod trimmed flush with the last nut.
H. Conduit sizes shown on Drawings are minimum.
2.04 RIGID STEEL CONDUIT
A. Standard weight, mild steel pipe, heavy wall, with threaded fittings, zinc coated on both inside and outside by a hot dipping or sherardizing process. Conduit fittings finished to same requirements as for rigid steel conduit. All couplings, unions and fittings threaded type. Compression type fittings are not acceptable.
B. Apply thread sealant to all joints except in permanently dry locations. Where installed below floor slab and in contact with fill material, or underground and in contact with earth or encased in concrete shall be double wrapped with Scotchwrap #50, Johns-Manville VID-10 or equal at double 1/2 lap (four net layers). Follow any specific instructions or methods shown on Drawings.
C. Termination of conduits, wiring gutters or boxes shall be fitted with steel locknut and insulated metallic bushing or with two steel locknuts and insulating bushings. When grounding bushings are required, use insulated grounding bushing. Where conduit connections are exposed to weather or excessive moisture they shall be fitted with insulated watertight sealing hub i.e. Myers Hub.
D. All cut ends of conduit shall be reamed to remove rough edges where conduit is threaded in the field; an electrical conduit thread cutting die with a taper shall be used.
2.05 ELECTRIC METALLIC TUBING (EMT)
A. Shall be galvanized steel, thin wall. Maximum trade size to be used shall be 4". May not be used underground, under floor, exposed to weather, in concrete, or in any location subject to physical damage.
B. Connectors and couplings shall be steel compression type requiring the tightening of a nut for trade sizes ¾-inch and smaller and set screw type for 1-inch and greater, all with insulated throat.
2.06 FLEXIBLE STEEL CONDUIT
A. Shall be galvanized steel with minimum trade size of 1/2". In wet and corrosive locations, outside, or motor connections, shall be liquid- tight. May be used to connect recessed lighting fixtures or mechanical controls and equipment. Length shall be kept to a minimum but to allow for movement or removal of equipment. Leave slack in flex connection to maintain flexibility of conduit, minimum of 3’ of flex & one (1) 90° bend.
421
West Sacramento Fire Station 43 260510 - 7 Electrical Basic Materials and Methods B. Connectors shall be tite-bite type with insulated throat Crouse-Hinds Series ACB or T & B Series 3110; connectors for liquid-tight shall be with insulated throat Crouse-Hinds Series LTC or T & B Series 5331 with sealing "O"- ring at outside of enclosure.
2.07 INTERMEDIATE METAL CONDUIT
A. Lightweight rigid steel conduit, light wall, with threaded fittings. Conduit shall be zinc coated on both inside and outside by hot dipping or sherardizing process, use only threaded connections, coupling or fittings.
B. Threaded conduit shall be interchangeable with standard rigid steel conduit fittings. Fitting shall be finished to same requirements as conduit. Bends and offsets less than 45 degrees permitted with the use of standard bending equipment. Bends and offsets 45 degrees and larger shall be provided with standard steel fitting and elbows.
C. May not be used underground, under floor, in concrete slabs, in concrete walls, or in any hazardous locations.
D. The number of conductors in a single conduit shall not exceed that permitted by the percentage fill specified in Table 1, Chapter 9, using the conduit dimensions of Table 4, Chapter 9, of the National Electrical Code.
E. All cut ends of conduit shall be reamed to remove rough edges where conduit is threaded in the field; an electrical conduit thread cutting die with a taper shall be used.
F. Termination of conduits in cabinets, wiring gutters or boxes shall be as called for under rigid steel conduit above.
2.08 CONDUCTORS
A. All conductors shall be in raceways. Minimum size shall be #12 AWG except for control circuits, which may be #14 AWG minimum. Signal and control circuits other than mechanical shall be as indicated on Drawings or as required by equipment manufacturers.
B. Color code all branch circuits and feeders as follows:
120/208 Volts 120/240 Volts, 1Φ 120/240 Volts, 3Φ 277/480 Volts
Phase A Black Black Black Brown
Phase B Red Red Orange* Orange
Phase C Blue Blue Yellow
Neutral White White White Gray
Ground Green Green Green Green
* Marking shall comply with CEC 230-56 to identify the “Stinger Leg” and its placement (Phase B) for Red Leg Delta system.
C. Control conductors may be black or color other than shown above.
D. Conductors in sizes up through #8 AWG shall have solid color finish as listed above. #6 AWG and larger shall be color coded by either solid color finish or application of phase tape for minimum of 6" length on conductor. Coding shall occur at all terminations, pull boxes and splices.
E. Color-coding shall be continuous and consistent throughout the work. Do not use different colors for switch legs, fixture taps, travelers, etc.
F. Phasing: Terminals in panelboards, motor control centers, switchboards and other equipment shall be phased A, B, C, reading left to right or top to bottom looking into the front of the equipment.
G. Circuit Identification: Each branch circuit, control and signal conductor shall be labeled with the circuit number or terminal number it is connected to. Use sleeve (tube) type markers. Conductors shall be labeled at each panelboard, switchboard, control center, terminal cabinet, pull box, and at 422
West Sacramento Fire Station 43 260510 - 8 Electrical Basic Materials and Methods each point of utilization such as fixtures, motors, speakers, etc. Labeling shall correspond to control diagrams where applicable.
H. All insulation shall be 600V minimum except for low voltage fire alarm wiring. Fixture tap and branch circuit wiring within fixture wireways shall be Type THHN 90 degree C. Control wiring #14 and smaller shall be Type THHN/THWN or TFF Stranded. Insulation for bonding and grounding conductors shall be Type THWN except as noted on Drawings.
I. All conductors, unless otherwise noted, shall be Type THHN/THWN. RHW-2 shall be used where shown. XHHW-2 shall be used in feeders run on the exterior of buildings or roof tops where exposure to direct sunlight occurs and between the output of a VFD and the motor served.
J. Conductors #10 AWG and smaller shall be copper, 98% conductivity, stranded or solid, except for control conductors which shall be stranded. Conductors #8 AWG and larger shall be stranded copper, 98% conductivity.
K. Multi-conductor Cable: Comply with UL 83 for metal-clad cable, Type MC with ground wire independent of metal sheath and Type MCI-A for healthcare.
1. MC cable connectors: Insulated throat MC cable connector with threaded box connection and barrel style connection to the cable armor. Snap-on type connectors will not be accepted.
a. Acceptable products:
1) Arlington Cat. No. SG38A
2) RACO saddle/screw, double bite type Cat No. 33XXDB, straight; 32XXDB, 90° 3) Or, Equal.
L. Fixture Whips
1. Maximum length is 6 feet.
2. Minimum conductor size is #16 AWG.
M. Splices: For conductors #10 and smaller, pre-insulated type connectors, 3M Scotchloks, T & B Piggys or equal, nylon self-insulated type. Splices #8 and larger use compression type connector, Burndy type YS long barrel, requiring the use of a 360 degree circumference compression type tool, then insulated with Scotchtape No. 88 or equal. Use Scotchfill or equal around large or irregular shape splices for insulation build-up and Scotchtape No. 88. Wire splicing devices shall be sized according to manufacturer's recommendations.
N. Cable Ties: For wire training and clamping in cabinets and enclosures use nylon cable ties.
O. Wire Pulling Lubricant: Poly-water-J, or other UL approved lubricant.
1. Approved lubricant characteristics will have no flash point, will not be flammable and have an NFPA hazard rating of 0 for health, fire and reactivity.
2. Comply with OSHA Regulation 29 CFR 1910.1200.
3. Flax soap is not approved and is not permitted on job.
P. Swab conduits before installing cables, and exercise care in pulling to avoid damage or disarrangement of conductors, use approved grips.
Q. Terminating of #8 and larger conductors shall require the use of two (2) hole pad, long barrel copper compression terminals. A 360 degree circumference compression type tool shall be used.
R. Cable Identification: Non-ferrous identifying tags or pressure sensitive labels shall be securely fastened to all cables, feeders and power circuits in pull boxes. Tags or labels shall be stamped or printed to correspond with markings on drawings or marked so that feeder or cable may be readily identified.
423
West Sacramento Fire Station 43 260510 - 9 Electrical Basic Materials and Methods
2.09 BOXES
A. Shall be of size and shape best suited for particular application, properly code sized for number of wires and conduits passing through or terminating therein, but in no case less than four inches square or octagon. Support boxes directly to structural members, framing or blocking by means of screws, anchors, bolts or embedded in masonry or concrete.
B. Outlet boxes shall be one-piece pressed steel, sherardized or galvanized. Boxes shall be fitted with flush device covers and "Plaster Rings", or tile rings in masonry or concrete. Surface covers shall be used where exposed wiring is permissible. Lighting outlets shall be fitted with 3/8" malleable fixture stud. Boxes in damp or outdoor locations shall be malleable iron with threaded hubs, fitted with gasket and cast cover.
C. Pull Boxes: Indoor pull boxes fabricated of code gauge steel, of size shown or as required, complete with screw covers, flush type in finished areas, surface type in unfinished areas, primed, and painted. See drawings for additional requirements.
2.10 FINISH MATERIAL
A. Plates: Shall be nylon for flush wall devices, weatherproof series for damp and outdoor locations and zinc-plated steel for surface installation.
B. Wall Switches:
1. Electronic controlled for dimming and/or occupancy
a. Watt-Stopper
b. Lutron
c. Acuity
d. Leviton
2. Conventional heavy duty, quiet type, rated 20 amperes at 277 volts A.C., white color.
Manufacturer Single Pole 3-Way
Pass & Seymour 20AC1 20AC3
Hubbell 1221 1223
Leviton 1221 1223
C. Receptacles: Rated 20 amperes at 125 volts, double sided contact, back side wired, white color.
Manufacturer Duplex 3-Wire Grounding
Pass & Seymour 5362
Hubbell 5352
Leviton 5362
D. GFCI Receptacles: Rated 20 amperes at 125 volts, double sided contact, back side wired, Ivory color.
1. Straight blade, non-feed-through type.
2. Comply with NEMA WD 1, NEMA WD 6, UL 498, UL 943 Class A, and FS W-C-596.
3. Include indicator light that shows when the GFCI has malfunctioned and no longer provides proper GFCI protection.
4. Building Interior Locations:
Manufacturer Duplex 3-Wire Grounding
Pass & Seymour 2095
Hubbell GFR5352L
Leviton 7590
E. Refer to drawings for special outlets.
424
West Sacramento Fire Station 43 260510 - 10 Electrical Basic Materials and Methods
2.11 FIRESTOPPING
A. Fire stopping shall be: As manufactured by Hilti Construction Chemicals, Inc. or Equal
2.12 LIGHTING FIXTURES
A. Shall be as shown on Drawings and Fixture Schedule. Install with drivers, LED’s, frames, lens, hangers, supports, poles, concrete pole bases, etc., complete. Check drawing for fixture mounting details showing additional or special installation requirements. Fixtures shall be clean at final acceptance.
B. Provide light fixtures UL listed for through wiring with junction boxes accessible from the fixture frame-out opening for recessed fixtures installed in inaccessible ceilings.
C. Substitutions of LED fixtures shall require samples submitted to the Engineer along with photometric and thermal response test reports. Product data shall include the LED Lighting Facts Label.
1. Refer to the Luminaire Schedule for size and type of LED lamps required.
2. All diodes shall be of the same manufacturer and bin number.
3. Diodes shall be tested and tuned for the specified Kelvin color.
4. Color correlated temperature: 4100 unless otherwise noted in the drawings.
5. Minimum CRI (Color Rendering Index): 80
6. LED luminaire shall be free of toxic materials and be RoHS compliant.
7. Groups of three or more diodes in a single housing shall be tested for even distribution.
8. Standard lumen output shall meet or exceed the State of California Title 24 Energy Code for high efficiency luminaires.
9. LED luminaires shall have an IES formatted electronic photometrics report. DLC certified.
10. Diodes shall have a minimum life of 60,000 hours and maintain at least 80% of initial lamp lumens during this period (L80/60,000).
D. Driver voltage shall be verified with branch circuiting requirements, shown on Drawings.
1. Drivers shall be integral to fixture housing.
2. Drivers shall have a minimum life of 60,000 hours and maintain at least 80% of initial lamp lumens during that period (L80/60,000).
E. Comply with minimum lumen output requirements for emergency ballasts/drivers as indicated on the Luminaire Schedule.
F. Accessories such as straps, mounting plates, nipples or brackets shall be provided for proper installation.
2.13 LIGHTING CONTROLS, CONTACTORS, RELAYS, TIME SWITCHES, PHOTOCELLS, ETC.
A. Shall be as shown on Drawings.
2.14 PANELBOARDS
A. Arrangement as indicated on Drawings is based on existing panelboards. Panel class, size, breaker ratings, etc. shall be as shown on Drawings.
B. Multiple pole circuit breakers shall have internal common trip connections. All breakers shall be bolt-on to the bus type, with a minimum symmetrical amp rating of 22,000 RMS unless noted otherwise in the drawings. All breakers shall be listed for termination of copper, insulated at 75oC temperature rating or higher. All breaker lugs shall be copper. Breakers shall be fully rated for the symmetrical amp rating listed unless specified otherwise.
C. Panel schedules shall be updated with one that is type written. Provide a plastic cover for the new schedule.
D. Conduits shall enter cabinet through neat hole and perpendicular to entrance face. 425
West Sacramento Fire Station 43 260510 - 11 Electrical Basic Materials and Methods
2.15 ACCESS DOORS
A. Provide access doors to all concealed equipment, fire alarm devices, controls, etc. Locate doors where required. Coordinate and symmetrically locate with respect to lights, diffusers, etc. Access doors furnished by the electrical contractor shall be installed by the general contractor. 24”X 24” minimum.
PART 3 EXECUTION
3.01 COOPERATION
A. Coordinate work with that of all contractors and vendors on the job for an efficient and effective completion of the project. Refer to the contract documents of other trades for construction details.
3.02 WORKING SPACE
A. Adequate working space shall be provided around electrical equipment in strict compliance with the Electrical Safety Orders. In general provide six and one-half feet (6'-6") of headroom and thirty-six inches (36") minimum clear workspace in front of panelboards and controls for 120/208 volt equipment, and forty two inches (42") for 277/480 volt equipment.
3.03 FLASHING AND SEALING
A. Flash and counter-flash roof and wall penetrations with lead flashing and cast iron counter-flashing as approved by the Engineer. Conduits, ducts, etc., passing through finished walls shall be fitted with steel escutcheon plates, chrome or paint finish as directed. Conduits, which penetrate, floor slabs and concrete or masonry walls shall be grouted and sealed watertight at penetration.
3.04 FIRESTOPPING AND FIRE RATED PENETRATION
A. Maintain fire rating of all fire rated walls, ceilings, floors, roof, etc. Use UL listed Hilti Construction Chemicals, Inc product, suitable for the application. Installation shall also maintain watertight integrity through all penetrations where water may be present. Install in accordance with manufacturer's recommendations and within UL Listing installation requirements.
3.05 EQUIPMENT IDENTIFICATION
A. Nameplates shall be installed on electrical equipment, including switchboards, switchboard circuit breakers, panelboards, disconnect switches, time switches, contactors, motor starters, pullboxes, cable tap boxes, etc., and wall switches for lighting or other devices where the control function is not self-evident.
B. Nameplate shall adequately describe the item and its function, or use of the particular equipment involved including:
1. Power source immediately upstream indicating panel and circuit number(s).
2. Rating of the serving feeder
C. Nameplate material shall be laminated phenolic plastic, black front and back with white core, engraved and fastened with cadmium plated steel self-tapping screws, or brass bolts.
D. All receptacles shall be identified per source panel and circuit number.
3.06 EQUIPMENT FINISH AND PAINTING
A. All electrical equipment, including switchboards, switchboard circuit breakers, panelboards, disconnect switches, time switches, contactors, motor starters, pullboxes, cable tap boxes, etc. located in finished areas shall be painted out to match adjacent finish. Coordinate with Architect to confirm color prior to painting.
1. Refer to section 099000 Painting and Coating for requirements.
3.07 GROUNDING AND BONDING
A. Provide grounding and bonding for all electrical equipment in accordance with the applicable codes, rules and regulations. Permanently and effectively ground all raceway systems, supports, cabinets, panels, motor frames, lighting fixtures, grounding type receptacles and utilization apparatus. Obtain good contact between conduit, tubing and fittings, cabinets, outlet boxes, and equipment.
426
West Sacramento Fire Station 43 260510 - 12 Electrical Basic Materials and Methods B. Provide bonding conductor in all branch circuit and feeder conduits. Bonding conductors shall be properly bonded to equipment at each end.
3.08 EQUIPMENT MOUNTING AND SUPPORTS
A. Equipment, straps, boxes, etc., when anchored to masonry and concrete surfaces, shall be anchored with wedge type anchors, Hilti Kwik Bolt II.
B. Runs of conduit, raceway, and wireway shall be supported at intervals not to exceed five (5) feet on center.
C. Anchors shall be torque tested to the values specified in the drawing details. Structural details and torque values take precedence over those listed in the electrical drawings.
3.09 FIELD QUALITY CONTROL
A. Test all wiring and connections for continuity and grounds before any fixtures or equipment are connected and where such tests indicate faulty insulation or other defects, they shall be located, repaired and tested again at the Contractor's expense. Electrical loads shall be balanced at the panelboards and motors shall be checked for correct rotation.
B. After the installation is completed and at such time as Project Coordinator may direct, conduct an operating test for approval in accordance with NETA Standards. Demonstrate equipment to be in conformance with applicable Codes and operate in accordance with Requirements of this Section of the Specifications. Furnish all instruments and personnel required for test.
1. Make type written record of all readings and submit this record to Engineer. Replace circuits found to be below the minimum values of insulation resistance for the types of conductors as recommended by International Electrical Testing Association, (ATS) Acceptance Testing Specification - 2013 or newer, for new equipment, and (MTS) Maintenance Testing Specifications - 2015 or newer where portions of existing equipment will be subjected to testing voltages. Retest new cable and record.
C. Contractor to perform the following applicable tests and submit test reports for the equipment specified in the drawings unless noted otherwise:
1. Electrical Tests
a. Perform continuity test on all power equipment branch and feeder circuit conductors.
Verify proper cable connection and phasing.
2. Conductor Splicing
a. Visual Inspection
1) Inspect cables for physical damage and proper connection in accordance with single line diagram. Inspect conductor strands for scarring. Any scarring shall require the cutting of the cable/conductor end to remove the damaged strands. 2) Splices shall be tested in accordance with NETA 7.3.2.3 TEST VALUES, paragraph 3 “Microhm or millivolt drop values shall not exceed the high levels of the normal range as indicated in the manufacturer’s published data. If the manufacturer’s data is not available, investigate any values which deviate from similar connections by more than 50 percent of the lowest value. a) In other words; test all of the splices and compare the values. Splices with test values that exceed 50 percent of the lowest value obtained shall be removed and the conductors re-spliced.
3) After the testing of the splice is complete and the application of the shrink insulation perform an “insulation-resistance test on each conductor with respect to ground and adjacent conductors” with an applied potential of 1000 volts per NETA 7.3.2.2 Electrical Tests and specification 26 00 00, section 3. a) Per NETA 7.3.2.3.4 “minimum insulation-resistance values should not be less than 50 megohms.
427
West Sacramento Fire Station 43 260510 - 13 Electrical Basic Materials and Methods
3. Torque Electrical Connections
a. All electrical connections shall be torque tested per electrical codes.
D. Notify owner in advance when the installation is completed and at such time as Project Coordinator may direct, conduct an operating test for approval and/or schedule for electrical apparatus testing by a third party testing company. Demonstrate equipment to be in conformance with applicable Codes and operate in accordance with Requirements of this Section of the Specifications. Furnish all instruments and personnel required for test. Contractor will perform the following applicable tests for the equipment specified in the drawings unless noted otherwise:
Table 1
U.S. Standard
Bolt Torques for Bus Connections
Heat Treated Steel – Cadmium or Zinc Plated
GRADE SAE SAE SAE SAE
1 & 2 5 6 8
Minimum
Tensile (P.S.I.) 64K 105K 133K 150K
Bolt Diameter Torque (Foot Pounds)
1/4 4.0 5.6 8.0 8.4
5/16 7.2 11.2 15.2 17.6
3/8 12.0 20.0 27.2 29.6
7/16 19.2 32.0 44.0 48.0
1/2 29.6 48.0 68.0 73.6
9/16 42.4 70.4 96.0 105.6
5/8 59.2 96.0 133.6 144.0
3/4 96.0 160.0 224.0 236.8
7/8 152.0 241.6 352.0 378.4
1. 225.6 372.8 528.0 571.2
3.10 SALVAGE MATERIAL AND EQUIPMENT
A. Where remodel or demolition work is to be accomplished under this Contract, all removed materials and equipment, which in the opinion of the Owner is salvable, shall remain the property of the Owner. Such salvaged materials and equipment shall be delivered to Owner on premises as directed and shall be neatly piled or stored and protected from damage.
B. All materials considered as scrap and not salvageable shall be removed from premises and disposed of by Contractor.
3.11 DEMOLITION
A. When devices are removed that are located midway in a circuit maintain continuity of the circuit and accessibility of any junction boxes.
B. When the scope of work requires the removal of electrical equipment all associated conduit, conductors, boxes, hangers, anchors, etc. shall be removed in their entirety. All openings shall be 428
West Sacramento Fire Station 43 260510 - 14 Electrical Basic Materials and Methods patched, sealed, and painted to match the adjacent construction and finish including the replacement of floor tiles.
C. Damaged floor and ceiling tiles shall be replaced.
END OF SECTION
429
Torres Project Management, Inc
CPC24-082 - Fire Station Tenant Improvement Project
Expires: 180 Working days
1795423.1 7203-038
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Steel Beam
LIC# : KW-06016300, Build:20.23.08.01 POINT 2 STRUCTURAL ENGINEERING (c) ENERCALC INC 1983-2023 DESCRIPTION: HSS 8x2 flat
Project File: calcs.ec6
Project Title:
Engineer:
Project ID:
Project Descr:
CODE REFERENCES
Calculations per AISC 360-16, IBC 2018, CBC 2019, ASCE 7-16 Load Combination Set : ASCE 7-16
Material Properties
Analysis Method :
ksi
Bending Axis : Minor Axis Bending
Completely Unbraced
Allowable Strength Design Fy : Steel Yield : 46.0 ksi
Beam Bracing : E: Modulus : 29,000.0
Applied Loads Service loads entered. Load Factors will be applied for calculations.
Beam self weight NOT internally calculated and added
Uniform Load : D = 0.0850 ksf, Tributary Width = 8.0 ft, (cmu wall wt) Uniform Load : D = 0.020, Lr = 0.020 ksf, Tributary Width = 10.0 ft, (roof weight) DESIGN SUMMARY Design OK
Maximum Bending Stress Ratio = 0.293 : 1
Load Combination +D+Lr
Span # where maximum occurs Span # 1
2.160 k
Mn / Omega : Allowable 7.361 k-ft Vn/Omega : Allowable
Section used for this span HSS8x2x1/4
Span # where maximum occurs
Location of maximum on span
Span # 1
Load Combination +D+Lr
10.020 k
Section used for this span HSS8x2x1/4
Ma : Applied
Maximum Shear Stress Ratio = 0.216 : 1
0.000 ft
2.160 k-ft Va : Applied
0 <360
655
Ratio = 0 <180
Maximum Deflection
Max Downward Transient Deflection 0.014 in Ratio = >=360 3,536 Max Upward Transient Deflection 0 in Ratio =
Max Downward Total Deflection 0.073 in Ratio = >=180
Max Upward Total Deflection 0 in
Span: 1 : Lr Only
n/a
Span: 1 : +D+Lr
n/a
Load Combination Span Max. "-" Defl Location in Span Load Combination Max. "+" Defl Location in Span Overall Maximum Deflections
+D+Lr 1 0.0733 2.011 0.0000 0.000
Load Combination Support 1 Support 2
Vertical Reactions Support notation : Far left is #1 Values in KIPS Max Upward from all Load Conditions 2.160 2.160
Max Upward from Load Combinations 2.160 2.160
Max Upward from Load Cases 1.760 1.760
D Only 1.760 1.760
+D+Lr 2.160 2.160
+D+0.750Lr 2.060 2.060
+0.60D 1.056 1.056
Lr Only 0.400 0.400
West Sac Fire Station Suypplemental calculations 2023-005 08/23/2023 8 of 8
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CITY COUNCIL AGENDA REPORT
MEETING DATE: April 10, 2024 ITEM # 12
CONSIDERATION OF CONTRACT AWARD WITH HITOUCH BUSINESS SERVICES FOR
PROCUREMENT, DELIVERY, AND ASSEMBLY OF OFFICE FURNITURE AND
WORKSTATIONS FOR THE POLICE DEPARTMENT TENANT IMPROVEMENT PROJECT (CIP 51033)
INITIATED OR REQUESTED BY: REPORT COORDINATED OR PREPARED BY:
[ ] Council [X] Staff
[ ] Other
Jamie Teske, Senior Project Manager
Capital Projects Department
ATTACHMENT [X] Yes [ ] No [ ] Information [ ] Direction [X] Action
OBJECTIVE
The objective of this report is to provide the City Council with sufficient information for approval of a services contract with HiTouch Business Services (through Sourcewell contract #121919-SCC) for procurement, delivery, and assembly of office furniture and workstations for the Police Department Tenant Improvement Project (CIP 51033).
RECOMMENDED ACTION
Staff respectfully recommends that the City Council:
1) Find the Police Department Tenant Improvement project is exempt from CEQA review pursuant to the Categorical Exemption under California Code of Regulations, Title 14, Division 6, Chapter 3 (“CEQA Guidelines”), Article 19, Section 15301 (Existing Facilities). 2) Authorize the City Manager or his designee to approve and execute a services contract with HiTouch Business Services (through Sourcewell contract #121919-SCC) in an amount not to exceed $334,842.60; 3) Authorize the City Manager, or his designee, to execute non-substantive changes or modifications to the services contract, with approval from the City Attorney; 4) Authorize the City Manager, or his designee, to execute non-substantive changes or modifications, amendments, change orders, agreements, and/or purchases up to 10% ($33,484.26) of the total contract amount; and
5) Authorize the City Manager, or his designee, to execute amendments to extend the term of the contract, if necessary.
BACKGROUND
The Police Department Headquarters has been located at 550 Jefferson Boulevard since 1995. The Headquarters building was conceived as an interim facility to suit the Police Department staffing needs for five to ten years. As anticipated, staff outgrew the existing building and in 2005 the City entered into a lease agreement to occupy a portion of the adjacent building at 1025 Triangle Court, Suite 100 (Annex Facility).
In 2007, the Police Department leased additional space in the Annex Facility, and in 2009, entered into a lease agreement to occupy the entire property (19,477 square feet). This property provides space for the Department’s volunteer program, property and evidence storage, and the bike patrol program. It houses the Department’s specialty unit vehicles and equipment such as the mobile command unit, SWAT vehicle, bomb squad robot and accoutrements, and provides space for training and general storage.
Over the past several years, City facilities maintenance staff has addressed several significant repairs within the Police Headquarters Building due to deferred maintenance and normal wear and tear. It has become apparent that these issues will continue resulting in additional cost until the deferred maintenance items have been addressed.
The deferred maintenance improvements to be addressed involve new interior painting, updated flooring, and improved acoustical soundproofing for the interview rooms. All workstations, furniture, and storage have met end of usual life and will be replaced with modern and efficient storage and configuration to accommodate space and the increasing workforce.
ANALYSIS
On March 6, 2023, HiTouch Business Services was contacted regarding the design and procurement of new furniture and workstations for the Police Station Tenant Improvement Project. The project will be utilizing a Sourcewell cooperative agreement of which HiTouch Business Services and the City are members. On March 440
POLICE DEPARTMENT TENANT IMPROVEMENT PROJECT (CIP 51033) April 10, 2024
5, 2024, the final design of furniture and workstations for the Police Department project was approved. City Staff completed a review of the quote by comparing it to previous similar projects, including the Fire Station 45 Tenant Improvement project (CIP 51278), and determined that the quote was fair, reasonable and in line with other similar City projects.
Environmental Considerations
The Police Department Tenant Improvement project is exempt from CEQA review pursuant to the Categorical Exemption under California Code of Regulations, Title 14, Division 6, Chapter 3 (“CEQA Guidelines”), Article 19, Section 15301 (Existing Facilities).
Commission Recommendation
Not Applicable.
Strategic Plan Integration
Not applicable.
Alternatives
The Council’s primary alternatives are summarized below:
1) Approve the recommended actions as described above in this report. 2) Reject the recommended actions or direct staff to alter the project. 3) Defer or cancel the project.
Alternatives 2 and 3 are not recommended because of the poor condition of the internal furnishings at the Police Station and the need to provide functional and comfortable furniture and workstations.
Coordination and Review
This report was prepared by the Capital Projects Department and has been coordinated with and reviewed by the Police Department and Finance Department.
Budget/Cost Impact
The Police Department Tenant Improvement project (CIP 51033) is included in the City’s current Capital Improvement Program (CIP) has a total appropriation of $850,000 of General Facilities Fund and American Rescue Plan (ARP) funds from the federal government. Adequate funding currently exists within the CIP project budget for the recommended actions and no additional funds are currently needed or being requested at this time.
ATTACHMENT
1. HiTouch Business Services Participation Agreement
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rSOURCEWELL FURNITURE PROGRAM - PARTICIPATION AGREEMENT This Sourcewell Furniture Program Participation Agreement (“Program Agreement”) by and between [City Of West Sacramento] (“Buyer”) and HiTouch Business Services LLC (“HiTouch”), an affiliate of Staples Contract & Commercial LLC (“Staples”), is made effective as of [8/3/2020] (the “Program Agreement Effective Date”) and is attached to and governed by the contract between Sourcewell and Staples for the procurement of FURNITURE WITH RELATED ACCESSORIES AND SERVICES pursuant to RFP award #121919-SCC (as amended from time to time, the “Sourcewell Agreement”). Buyer and HiTouch are collectively referred to herein as the “Parties.” All capitalized terms used herein shall have the meaning assigned to them in the Sourcewell Agreement unless otherwise defined herein.
WHEREAS, Buyer, a member of Sourcewell (as defined in Section 2.1 below), and HiTouch desire to enter into this Program Agreement pursuant to which Buyer may purchase furniture and related accessories and services pursuant to the Sourcewell Agreement; and
WHEREAS, HiTouch, as an affiliate of Staples, is authorized to provide such services to Sourcewell members pursuant to the terms of the Sourcewell Agreement;
NOW, THERFORE, in consideration of the foregoing mutual promises and covenants contained herein, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties hereby agree as follows:
1.0 Term. The term of this Program Agreement with respect to Buyer shall commence on the Program Agreement Effective Date and shall terminate upon the earlier of (i) termination or expiration of the Sourcewell Agreement, or (ii) the date at which Buyer ceases to be a Member of Sourcewell (“Program Agreement Term”). In the event that the Program Agreement terminates or expires pursuant to (i) or (ii) above, HiTouch agrees to offer Buyer the option to enter into a separate agreement with HiTouch only, provided, however, HiTouch and Buyer mutually agree upon the terms and conditions of such separate agreement.
2.0 Definitions.
2.1 Sourcewell. The Sourcewell is public agency serving as a national government/education contracting agency. Sourcewell was created and organized under the “Service Cooperative” section of the Minnesota Statute, M.S. 123A.21. Sourcewell is governed by publicly elected officials while cooperatively serving all municipal and educational agencies nationally under the authority of the Minnesota Joint Exercise of Powers laws M.S. 471.59.
2.2 Sourcewell Program. The specific program(s) checked below:
Furniture Program. Furniture with related accessories and services offered for sale by Staples to Sourcewell members that are included in the Sourcewell national contract solution for the procurement of FURNITURE WITH RELATED ACCESSORIES AND SERVICES pursuant to RFP award #121919-SCC as amended from time to time.
2.3 Products. All items included in the Sourcewell Program that Buyer purchases or may purchase from Staples.
3.0 Buyer Representations and Warranties. Buyer hereby represents and warrants that:
3.1 it is a governmental entity as defined in Minnesota Statute 471.59 or it is a nonpublic school administrative unit or non-profit eligible to participate in the Sourcewell Program pursuant to Minnesota Statute 123a.21;
3.2 it is a Sourcewell member and will maintain its Sourcewell membership during the Program Agreement Term;
3.3 it has the local legal ability to recognize and participate in joint exercise of powers activities under the applicable state and federal procurement laws; and
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Confidential 2
3.4 as a member of Sourcewell, Buyer may participate in the Sourcewell Program, provided, however, Buyer acknowledges that it (i) will be bound in all respects by the terms and conditions of the Sourcewell Agreement and terms and conditions of this Program Agreement
4.0 Prices. Prices for Products and services are governed by the Sourcewell Agreement.
5.0 Payment. Payments for the Products shall be remitted by Buyer to HiTouch using the following remittance details:
HTBS Credit
PO Box 930257
Atlanta, GA 3193-0257
Payment of discounts, incentives and/or rebates hereunder, if any, is contingent upon Buyer paying all invoices within the agreed-upon payment terms.
6.0 Conflict. In the event of conflict between this Program Agreement and the Sourcewell Agreement, the terms and conditions of this Program Agreement shall control.
7.0 Termination. Either Party may terminate this Program Agreement for any reason upon at least thirty (30) calendar days’ prior written notice to the other Party. [Signature page follows.]
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IN WITNESS WHEREOF, the Parties have executed this Program Agreement under seal as of the Program Agreement Effective Date.
City Of West Sacramento HITOUCH BUSINESS SERVICES LLC
By its authorized agent:
(Signature)
By its authorized agent:
(Signature)
Name: Aaron Laurel Name: Dwayne Deal
Title: City Manager Title: VP of Sales, HiTouch Furniture Date: 4/10/24 Date: 4/10/24
Address for Notices:
1110 W Capitol Ave
West Sacramento, CA 95691
ATTN: Jamie Teske
Telephone:916-617-4591
Facsimile:
Email:
[email protected]
Address for Notices:
ATTN:
Telephone:
Facsimile:
Email:
Acknowledged:
Staples Contract & Commercial LLC
By its authorized agent:
(Signature)
Name:
Title:
Date:
Approved as to form:
By:________________________
Jeffrey Mitchell, City Attorney
Attest:
By:________________________
Jennifer Cusmir, City Clerk
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Rev. 7/2022 1
CONTRACT EXTENSION
Contract Number: #012320-SCC
Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and Staples Contract & Commercial LLC, 500 Staples Drive, Framingham, MA 01702 have entered into Contract #012320-SCC for the procurement of Office Supply Catalog Solutions. The Contract has an expiration date of April 6, 2024, but the parties may extend the Contract by mutual consent.
Sourcewell and Vendor acknowledge that extending the Contract benefits the Vendor, Sourcewell and Sourcewell’s Members. Vendor and Sourcewell agree to extend the Contract listed above for an additional period, with a new Contract expiration date of April 6, 2025. All other terms and conditions of the Contract remain in full force and effect.
Sourcewell Staples Contract & Commercial LLC
By: __________________________ By: __________________________ Jeremy Schwartz Michele Parzianello
Title: Chief Procurement Officer Title:
Date: ________________________ Date: ________________________
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Solicitation Number: RFP#012320
CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and Staples Contract & Commercial LLC, 500 Staples Drive, Framingham, MA 01702 (Vendor).
Sourcewell is a State of Minnesota local government agency and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to its members. Participation is open to all levels of governmental entity, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.
Vendor desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and its Members (Members).
1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective August 1, 2020.
B. EXPIRATION DATE AND EXTENSION. This Contract expires April 6, 2024, unless it is cancelled sooner pursuant to Article 24. This Contract may be extended up to one additional one-year period upon request of Sourcewell and with written agreement by Vendor.
C. SURVIVAL OF TERMS. Articles 11 through 16 survive the expiration or cancellation of this Contract.
2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Vendor will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above.
Vendor’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.
All Equipment and Products provided under this Contract must be new/current model. Vendor may offer close-out or refurbished Equipment or Products if they are clearly indicated in Vendor’s product and pricing list. Unless agreed to by the Member in advance, Equipment or Products must be delivered as operational to the Member’s site.
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This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.
B. LAWS AND REGULATIONS. All Equipment, Products, or Services must comply fully with applicable federal laws and regulations, and with the laws of the state or province in which the Equipment, Products, or Services are sold.
C. WARRANTY. Vendor warrants that all Products and installation thereof will conform to specifications as stated in manufacturer documentation. Vendor will pass through all manufacturers’ warranties to Member (copies of such manufacturer warranties provided upon request). Vendor warrants that all Products branded TRU RED, Perk, NXT Technologies, Union & Scale, or Coastwide Professional are: (1) merchantable; (2) of good quality and workmanship; (3) free from defects latent or patent in material design and workmanship for whichever period is shorter, either (a) one year from the date of purchase, or (b) as otherwise specified on the packaging of the Products; (4) fit sufficient and safe for their intended purpose and for the particular purpose for which they were designed; and (5) in conformity with Vendor’s samples, if any. Vendor warrants that for a period of one year from performance, installation and assembly Services will meet or exceed generally accepted standards in the industry and will meet any required specifications mutually agreed upon by Vendor and Member.
Additional warranties applicable to specific product categories, if any, are set forth in Vendor’s Proposal.
THESE WARRANTIES ARE EXCLUSIVE AND IN LIEU OF ALL OTHERS, ORAL OR WRITTEN, EXPRESS OR IMPLIED. VENDOR DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING
WITHOUT LIMITATION, WARRANTIES OF TITLE, NON-INFRINGMENT, MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.
D. DEALERS AND DISTRIBUTORS. Upon Contract execution, Vendor will make available to Sourcewell a means to validate or authenticate Vendor’s authorized Distributors/Dealers relative to the Equipment, Products, and Services related to this Contract. This list may be updated from time-to-time and is incorporated into this Contract by reference. It is the Vendor’s responsibility to ensure Sourcewell receives the most current version of this list.
Vendor may utilize certain company affiliates under the Staples, Inc. umbrella to serve as authorized dealers and distributors under this agreement. Any sales by such affiliates pursuant to the Contract would be reflected in a written agreement between such affiliate and Sourcewell participating Member with reference made to this Contract. These affiliates include, but are not limited to, DEX Imaging, LLC, a leading nationwide managed print services provider.
3. PRICING
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All Equipment, Products, or Services under this Contract will be priced as stated in Vendor’s Proposal.
Regardless of the payment method chosen by the Member, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Member at the time of purchase.
When providing pricing quotes to Members, all pricing quoted must reflect a Member’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Member’s requested delivery location.
A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Vendor must permit the Equipment and Products to be returned within a reasonable time at no cost to Sourcewell or its Members. Members reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery.
Vendor must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.
Sourcewell may declare the Vendor in breach of this Contract if the Vendor intentionally delivers substandard or inferior Equipment or Products. In the event of the delivery of nonconforming Equipment and Products, the Member will notify the Vendor as soon as possible and the Vendor will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Member.
Vendor will use commercially reasonable efforts to ship Products ordered by Members before 4:00 p.m. local time within one (1) business day after acceptance of a Purchase Order, except for backordered, special-order, or out of stock Products. If a Product is backordered or shipment is delayed for any reason, Member will be notified of a delay and Vendor will deliver the delayed Product as promptly as commercially practicable. Vendor will treat delayed orders as active until Member contacts Vendor and provides other instructions. Vendor’s standard shipments will be F.O.B. Member’s location in the forty-eight (48) contiguous United States.
Additional charges may apply for desk-top delivery, special delivery, non-standard delivery, rush delivery, or special or custom order products or as noted on Vendor’s e-commerce platform.
Title and risk of loss for the Products will pass to Member at the time the Products are delivered to Member. Eligible products purchased online and picked up at a Vendor retail location will be available for pick up two hours after approval, charged at time of pick up, and cancelled if not picked up after five (5) days. Sales tax will be calculated based upon order pick up location.
Member’s invoice may not separately designate these items as “in-store pick up.” Certain items may incur an additional charge (typically furniture items) which will be invoiced to the Member,
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if applicable. Unless otherwise agreed by Vendor and a Member all orders shall be subject to a minimum order size of 35.00 per order. If an order below this amount is placed, the Member will be informed it cannot be processed.
The following will apply for shipments to Alaska or Hawaii: Shipments up to 159lbs. are shipped UPS 2nd Day Air. Shipments over 159lbs. or items which cannot be shipped via UPS (e.g. items classified as hazmat and/or ORM-D) are shipped ocean freight. Vendor will not ship any fully regulated hazmat items, which are shipped directly from the vendor. Ocean shipments are delivered approximately fourteen (14) days from shipment. All shipments to Alaska or Hawaii will be subject to a 25% surcharge.
B. SALES TAX. Each Member is responsible for supplying the Vendor with valid tax-exemption certification(s). When ordering, Members must indicate if it is a tax-exempt entity.
C. HOT LIST PRICING. At any time during this Contract, Vendor may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.
When Vendor determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.
Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Members.
4. PRODUCT AND PRICING CHANGE REQUESTS
Vendor may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Contract Administrator. This form is available from the assigned Sourcewell Contract Administrator. At a minimum, the request must:
x Identify the applicable Sourcewell contract number
x Clearly specify the requested change
x Provide sufficient detail to justify the requested change x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change) x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.
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A fully executed Sourcewell Price and Product Request Form will be become an amendment to this Contract and be incorporated by reference.
Core List. The “Core List” represents net priced items which are inclusive of those products predicted to be the most commonly used products by Sourcewell and its participating Members. Prices for Core List items provided under this contract are set forth in Exhibit 1.
The prices for Core List Items, excluding Premium Products, may be updated biannually on August 1st and February 1st of each year during the term that this contract in effect. Vendor may request a price change adjustment for Core List items by submitting a price change addendum to Sourcewell thirty (30) days prior to August 1st and February 1st to reflect changes in stock availability, market conditions, buying expense, tariffs and other factors that affect the overall cost of such items.
The prices for Premium Products may be updated quarterly of each year during the term that this contract in effect. Premium Products are defined as toner, ink, IT hardware, copy paper and furniture that Members purchase from Vendor.
Extraordinary Market Events. Vendor reserves the right to reasonably adjust a Core Item’s price if extraordinary market events require immediate adjustment (e.g. shortages, trade disputes, natural disasters, etc.) and to adjust pricing with the impact of tariffs, customs, or duties imposed on products. Any such adjustments shall be noticed to Sourcewell with thirty (30) days prior written notice accompanied by supporting documentation. Vendor will work with Sourcewell and affected Members to identify alternative products to mitigate the impact of the foregoing where possible.
Updated Items. For purposes of contract management, Vendor may provide to Sourcewell an updated report no more than once a calendar quarter, which shall identify the SKU numbers and prices for the new items that Vendor and Sourcewell have added, as well as SKU numbers for items that have been removed from the from the Core List. Vendor may from time to time propose substitutions to Core Items. Sourcewell agrees that it will not unreasonably withhold its consent.
Custom Pricing; Rebates & Incentives; Other Terms. Vendor may offer additional pricing discounts, rebates and/or incentives to an individual participating Member based upon commitments and variables that may include, but not limited to, Member size and scope, geography, purchase volume, guarantees, logistical expenses, manufacturer support, specific product usage and other contractual terms/requirements. Members receiving custom pricing or incentives may be required to sign a Participation Agreement with Vendor.
Non-Core Items. The prices for Non-Core Items shall appear on StaplesAdvantage.com and shall be adjusted to reflect changes in stock availability, market conditions, buying expense, and other factors that affect the overall cost of the Non-Core Items. Notwithstanding anything to the contrary Non-Core Items are not subject to customer audit, or any pricing guarantee, nor
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shall Non-Core Items be subject to the Change Request process set forth in this Section 4.
Sourced Goods. Members may request certain goods that are non-stock or custom in nature.
The prices for Sourced Goods shall be those prices that appear on the ordering platform at time of order, or as otherwise established between Vendor and the applicable participating Member at the time the order is placed. Sourced Goods may include additional delivery or handling charges that would be the responsibility of the ordering Member.
Pricing Exhibits. Please see the Pricing Exhibits for pricing details on the following categories:
• Exhibit 1 – Core List Pricing
• Exhibit 2 – Print & Copy Program
• Exhibit 3 – Promotional Products Program
• Exhibit 4 – Staples Technology Solutions
• Exhibit 5A – Managed Print Services Capabilities
• Exhibit 5B – Managed Print Services Pricing
• Exhibit 5C – Managed Print Services Sample Agreement
Tier One Diversity Program. Vendor reserves the right to implement a pricing upcharge when setting up a Tier One program for any Participating Member to reflect the additional cost of the diversity supplier’s program.
5. MEMBERSHIP, CONTRACT ACCESS, AND MEMBER REQUIREMENTS
A. MEMBERSHIP. Membership in Sourcewell is open to public and nonprofit entities across the United States and Canada; such as municipal, state/province, K-12 and higher education, tribal government, and other public entities.
The benefits of this Contract should be available to all Members that can legally access the Equipment, Products, or Services under this Contract. A Member’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Vendor understands that a Member’s use of this Contract is at the Member’s sole convenience and Members reserve the right to obtain like Equipment, Products, or Services from any other source.
Vendor is responsible for familiarizing its sales and service forces with Sourcewell membership requirements and documentation and will encourage potential members to join Sourcewell.
Sourcewell reserves the right to add and remove Members to its roster during the term of this Contract.
Notwithstanding anything to the contrary a Member’s participation hereunder including for the avoidance of doubt and extension of credit hereunder is contingent upon Member’s satisfaction of Vendor’s standard credit requirements. Vendor also reserve the right to refuse sales of Products to Members reselling such Products. To the extent a Member has a pre-
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existing separate agreement with Vendor, Vendor reserves the right not to sell products and services under multiple agreements to that Member. In addition, Vendor may terminate this Contract for any reason (i.e., for convenience) with respect to an individual Member by delivering not less than ninety (90) days prior written notice thereof to Sourcewell and the applicable Member.
B. PUBLIC FACILITIES. Vendor’s employees may be required to perform work at governmentowned facilities, including schools. Vendor’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Member policies and procedures, and all applicable laws.
6. MEMBER ORDERING AND PURCHASE ORDERS
A. PURCHASE ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, Member must clearly indicate to Vendor that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Vendor. Typically a Member will issue a purchase order directly to Vendor. Members may use their own forms for purchase orders, but it should clearly note the applicable Sourcewell contract number. Members will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Member.
B. ADDITIONAL TERMS AND CONDITIONS. Additional terms and conditions to a purchase order may be negotiated between a Member and Vendor, such as job or industry-specific requirements, legal requirements (such as affirmative action or immigration status requirements), or specific local policy requirements. Any negotiated additional terms and conditions must never be less favorable to the Member than what is contained in Vendor’s Proposal.
C. PERFORMANCE BOND. If requested by a Member, Vendor will provide a performance bond that meets the requirements set forth in the Member’s purchase order.
D. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Member requires service or specialized performance requirements (such as e-commerce specifications, specialized delivery requirements, or other specifications and requirements) not addressed in this Contract, the Member and the Vendor may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.
E. TERMINATION OF PURCHASE ORDERS. Members may terminate a purchase order, in whole or in part, immediately upon notice to Vendor in the event of any of the following events:
1. The Member fails to receive funding or appropriation from its governing body at levels sufficient to pay for the goods to be purchased;
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2. Federal or state laws or regulations prohibit the purchase or change the Member’s requirements; or
3. Vendor commits any material breach of this Contract or the additional terms agreed to between the Vendor and a Member.
Vendor reserves the right to terminate a purchase order pursuant to which a Member requests or demands services to be performed not enumerated by the terms of this Contract.
F. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Member’s purchase order will be determined by the Member making the purchase.
7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE. Vendor will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:
x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Member inquiries; and x Business reviews to Sourcewell and Members, if applicable.
B. BUSINESS REVIEWS. Vendor must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to members, pricing and contract terms, administrative fees, supply issues, customer issues, and any other necessary information.
8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Vendor must provide a contract sales activity report (Report) to the Sourcewell Contract Administrator assigned to this Contract. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Vendor must submit a report indicating no sales were made).
The Report must contain the following fields:
x Customer Name (e.g., City of Staples Highway Department); x Customer Physical Street Address;
x Customer City;
x Customer State;
x Customer Zip Code;
x Customer Contact Name;
x Customer Contact Email Address;
x Customer Contact Telephone Number;
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x Sourcewell Assigned Entity/Member Number;
x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Vendor.
B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Vendor will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Members. The Vendor will submit a check payable to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased by Members under this Contract during each calendar quarter. Payments should note the Sourcewell-assigned contract number in the memo and must be mailed to the address above “Attn: Accounts Receivable.” Payments must be received no later than forty-five (45) calendar days after the end of each calendar quarter.
The administrative fee referenced in this Section shall be calculated as a percentage of Net Sales (defined below) as follows:
Unless otherwise mutually agreed to in writing by Sourcewell and Staples, and except as stated below, Staples will pay Sourcewell an administrative fee of one and half percent (1.5%) of the Members’ aggregate Net Sales during each calendar quarter, which have been timely paid, to be paid within forty five (45) days after the end of each calendar quarter.
An exception to the above 1.5% admin fee would be that Staples will pay Sourcewell one half of one percent (0.5%) administrative fee for participating Members’ aggregate Net Sales under the managed print services (“MPS”) program of the Contract and one quarter of one percent (0.25%) on technology product Net Sales.
Net Sales. Net Sales will be defined as the gross sales price of the applicable products sold pursuant to this Contract, less shipping costs (including freight charges and insurance), taxes, duties, any rebates actually paid, discounts and allowances actually taken, rejections and returns to the extent credit is given or paid, and also excluding purchases made via staples.com, or any Staples retail channel.
Vendor agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.
In the event the Vendor is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Vendor in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than thirty (30) days from the cancellation date.
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9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.
Vendor’s Authorized Representative is the person named in the Vendor’s Proposal. If Vendor’s Authorized Representative changes at any time during this Contract, Vendor must promptly notify Sourcewell in writing.
10. ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE A. ASSIGNMENT. Neither the Vendor nor Sourcewell may assign or transfer any rights or obligations under this Contract without the prior consent of the parties and a fully executed assignment agreement. Such consent will not be unreasonably withheld.
This Section shall not apply to Vendor’s delivery, installation, design, repair, or refurbishment obligations hereunder, which Vendor may subcontract to reasonably qualified third parties.
B. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been fully executed by the parties.
C. WAIVER. If either party fails to enforce any provision of this Contract, that failure does not waive the provision or the right to enforce it.
D. CONTRACT COMPLETE. This Contract contains all negotiations and agreements between Sourcewell and Vendor. No other understanding regarding this Contract, whether written or oral, may be used to bind either party.
E. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, masterservant, principal-agent, or any other relationship.
11. LIABILITY
Vendor must indemnify, save, and hold Sourcewell and its Members, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees, arising out of the performance of this Contract by the Vendor or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications.
Neither party, nor its officers, directors, employees, or Affiliates, shall be liable to the other for any special, indirect, incidental, consequential, punitive, or exemplary damages including, but not limited to, lost profits, business interruption, loss of data, or cost of cover even if the party
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alleged to be liable has knowledge of the possibility of such damages. The limitations set forth in this Section shall not apply to, or in any way limit liabilities arising from, a party’s gross negligence or willful misconduct, or from the confidentiality or indemnification obligations of that party.
12. AUDITS
Sourcewell reserves the right to review the books, records, documents, and accounting procedures and practices of the Vendor relevant to this Contract for a minimum of three (3) years from the end of this Contract. This clause extends to Members as it relates to business conducted by that Member under this Contract. Any audit requests shall be made with thirty (30) days advance written notice and shall be conducted during normal business hours at Vendor’s corporate offices. If a third-party consultant or auditor is used, Vendor may require the execution of a confidentiality agreement prior to receiving access to any records.
13. GOVERNMENT DATA PRACTICES
Vendor and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Vendor under this Contract.
If the Vendor receives a request to release the data referred to in this article, the Vendor must immediately notify Sourcewell and Sourcewell will assist with how the Vendor should respond to the request.
14. INTELLECTUAL PROPERTY
As applicable, Vendor agrees to indemnify and hold harmless Sourcewell and its Members against any and all suits, claims, judgments, and costs instituted or recovered against Sourcewell or Members by any person on account of the use of any Equipment or Products by Sourcewell or its Members supplied by Vendor in violation of applicable patent or copyright laws.
15. PUBLICITY, MARKETING, AND ENDORSEMENT
A. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Vendor individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.
B. MARKETING. Any direct advertising, marketing, or offers with Members must be approved by Sourcewell. Materials should be sent to the Sourcewell Contract Administrator assigned to
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this Contract. Any use by Sourcewell of Vendor’s trademarks, logos, or other intellectual property shall be subject to Vendor’s prior written consent.
C. ENDORSEMENT. The Vendor must not claim that Sourcewell endorses its Equipment, Products, or Services.
16. GOVERNING LAW, JURISDICTION, AND VENUE
Minnesota law governs this Contract. Venue for all legal proceedings out of this Contract, or its breach, must be in the appropriate state court in Todd County or federal court in Fergus Falls, Minnesota.
17. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.
18. SEVERABILITY
If any provision of this Contract is found to be illegal, unenforceable, or void then both Sourcewell and Vendor will be relieved of all obligations arising under such provisions. If the remainder of this Contract is capable of performance, it will not be affected by such declaration or finding and must be fully performed.
19. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:
1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Vendor will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.
2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Vendor may escalate the resolution of the issue to a higher level of management. The Vendor will have thirty (30) calendar days to cure an outstanding issue.
3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Vendor must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Vendor fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, any additional costs incurred by Sourcewell and/or its Members as a result of such failure to proceed will be borne by the Vendor.
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B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Member order under this Contract, in default:
1. Nonperformance of contractual requirements, or
2. A material breach of any term or condition of this Contract.
Written notice of default and a reasonable opportunity to cure must be issued by the party claiming default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:
x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.
20. INSURANCE
A. REQUIREMENTS. At its own expense, Vendor must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:
1. Workers’ Compensation and Employer’s Liability.
Workers’ Compensation: As required by any applicable law or regulation.
Employer's Liability Insurance: must be provided in amounts not less than listed below:
Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease
2. Commercial General Liability Insurance. Vendor will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition). At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, products-completed operations including construction defect, contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.
Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products-Completed operations
$2,000,000 general aggregate
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3. Commercial Automobile Liability Insurance. During the term of this Contract, Vendor will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer).
Minimum Limits:
$1,000,000 each accident, combined single limit
4. Umbrella Insurance. During the term of this Contract, Vendor will maintain umbrella coverage overEmployer’s Liability, Commercial General Liability, and Commercial Automobile.
Minimum Limits:
$2,000,000
5. Professional/Technical, Errors and Omissions, and/or Miscellaneous Liability.
During the term of this Contract, Vendor will maintain coverage for all claims the Vendor may become legally obligated to pay resulting from any actual or alleged negligent act, error, or omission related to Vendor’s professional services required under this Contract.
Minimum Limits:
$2,000,000
6. Network Security and Privacy Liability Insurance. During the term of this Contract, Vendor will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Vendor’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.
Minimum limits:
$2,000,000
Failure of Vendor to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.
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B. CERTIFICATES OF INSURANCE. Upon commencing under this Contract, Vendor must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Contract Administrator assigned to this Contract. The certificates must be signed byan authorized representative. All policies must include there will be no cancellation, suspension, non-renewal, or reduction of coverage without thirty (30) days’ prior written notice to the Vendor.
Upon request, Vendor must provide to Sourcewell copies of applicable endorsements, within ten (10) days of a request. Failure to request certificates of insurance by Sourcewell, or failure of Vendor to provide certificates of insurance, in no way limits or relieves Vendor of its duties and responsibilities in this Contract.
C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Vendor agrees to name Sourcewell and its Members, including their officers, agents, and employees, as an additional insured under the Vendor’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Vendor, and products and completed operations of Vendor. The policy provision(s) or endorsement(s) must further provide that coverage is primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance maintained by the additional insureds. Notwithstanding the minimum limits of coverages set forth herein, Vendor shall name Sourcewell and its Members, including their officers, agents, and employees as an additional insured for the full limits of insurance coverage, including but not limited to any excess policy coverage, purchased by Vendor.
D. WAIVER OF SUBROGATION. Vendor waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required insurance maintained by the Vendor
E. UMBRELLA/EXCESS LIABILITY. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies).
21. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.
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B. LICENSES. Vendor must maintain a valid status on all required federal, state, and local licenses, bonds, and permits required for the operation of the business that the Vendor conducts with Sourcewell and Members.
22. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Vendor certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Vendor declares bankruptcy, Vendor must immediately notify Sourcewell in writing.
Vendor certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota, the United States federal government, or any Member.
Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Vendor further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.
23. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER
UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Members that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Members may also require additional requirements based on specific funding specifications. Within this Article, all references to “federal” should be interpreted to mean the United States federal government. The following list only applies when a Member accesses Vendor’s Equipment, Products, or Services with United States federal funds.
A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-
1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.
B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by nonfederal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5,
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“Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Vendor must be in compliance with all applicable Davis-Bacon Act provisions.
C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. § 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).
Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Vendor certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Vendor must comply with applicable requirements as referenced above.
D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Vendor
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certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Vendor must comply with applicable requirements as referenced above.
E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). Vendor certifies that during the term of this Contract will comply with applicable requirements as referenced above.
F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Vendor certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.
G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Vendors must file any required certifications. Vendors must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Vendors must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Vendors must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).
H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Vendor must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Vendor further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of three (3) years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.
I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Vendor must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.
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J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Vendor must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.
K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Vendor agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Vendor that are directly pertinent to Vendor’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Vendor’s personnel for the purpose of interview and discussion relating to such documents.
L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.
24. CANCELLATION
Sourcewell or Vendor may cancel this Contract at any time, with or without cause, upon sixty (60) days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Vendor’s Proposal.
Termination of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to termination. In addition, Vendor may terminate this Contract for any reason (i.e., for convenience) with respect to an individual Member by delivering not less than ninety (90) days prior written notice thereof to Sourcewell and the applicable Member.
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Sourcewell Staples Contract & Commercial LLC
By: __________________________ By: __________________________ Jeremy Schwartz Joanne Harris
Title: Director of Operations &
Procurement/CPO
Title: Chief Commercial Officer
Date: ________________________
Date: ________________________
Approved:
By: __________________________
Chad Coauette
Title: Executive Director/CEO
Date: ________________________
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Bid Number: RFP 012320 Vendor Name: Staples Contract & Commercial LLC
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Bid Number: RFP 012320 Vendor Name: Staples Contract & Commercial LLC
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Bid Number: RFP 012320 Vendor Name: Staples Contract & Commercial LLC
498
Bid Number: RFP 012320 Vendor Name: Staples Contract & Commercial LLC 83 Describe your capabilities or limitations
related to ordering and/or deliveries
(minimum order requirements, order
consolidation, expedited shipping/delivery,
etc.)
According to industry research, employees making purchases outside a procurement program can increase operating costs by anywhere from 25% to 45%. Reducing maverick spend can dramatically impact the effectiveness of your procurement program. Staples uses multiple strategies to keep program compliance high and costs low.
MINIMUM ORDER SIZE
Unless otherwise mutually agreed to by Staples and a Sourcewell participating Member, Sourcewell and its Members shall have a minimum order size of $35.00 per order.
ORDER CONSOLIDATION: REDUCING SMALL, INEFFICIENT ORDERS Industry statistics show the average cost for processing a single order transaction can be as high as hundreds of dollars depending on the organization and payment processing systems. Placing small, frequent orders incurs these costs with each order, which can be significantly reduced by order consolidation. We'll educate your end users to adopt more efficient behaviors, such as:
• Ordering bi-weekly or monthly, instead of weekly or daily • Coordinating ordering with other departments
• Determining frequently ordered items and ordering enough for a week • Anticipating projects that may require more supplies than usual and consolidating these supplies within regularly scheduled orders
Benefits of order consolidation include:
• Reduced order processing costs
• Fewer deliveries and invoices to process
• Less packaging, label and invoicing paper waste
• CO2 savings from fewer truck deliveries
INCREASING MEMBERS' ONLINE ORDERS
The most efficient way for end users to order from Staples is through our ecommerce site or their e-procurement system. An order placed by phone costs Members significantly more than an order placed electronically. We'll educate participating Member's end users on online order placement.
Benefits include:
• Reduced order processing costs
• Faster and easier ordering
• Fewer ordering mistakes - fewer product returns
• Real-time tracking of product delivery status
Staples can communicate ordering best practices to their end users during the implementation process and on a continuous basis through client-approved customized flyers, newsletters and emails.
ONLINE COMPLIANCE CONTROLS
StaplesAdvantage.com also drives program compliance with features like:
• The ability to customize their home page with messaging to communicate key program rules (such as minimum order requirements) and guide purchasers to preferred-item shopping lists
• Shared or personal shopping lists populated with commonly ordered or preferred core items
• Optional spending and approval controls that eliminate inefficient and costly small orders
RETAIL PURCHASING PROGRAM & IN-STORE PURCHASING
Today, customers can use the Buy Online, Pick Up in Store option and Print-to-Store to get what they need, when they need it for same day purchases. Or, they can take advantage of our Retail Purchasing Program, which ensures customers can shop in stores to receive their custom pricing or in-store sale price, whichever is lowest at the time of purchase, in any Staples store throughout the U.S. *
Exceptions to Terms, Conditions, or Specifications Form Only those Proposer Exceptions to Terms, Conditions or Specifications that have been accepted by Sourcewell have been incorporated into the contract text.
499
Bid Number: RFP 012320 Vendor Name: Staples Contract & Commercial LLC Documents
Ensure your submission document(s) conforms to the following:
1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided.
2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to ensure that the uploaded document(s) are not either defective, corrupted or blank and that the documents can be opened and viewed by Sourcewell.
3. Sourcewell may reject any response where any document(s) cannot be opened and viewed by Sourcewell.
4. If you need to upload more than one (1) document for a single item, you should combine the documents into one zipped file. If the zipped file contains more than one (1) document, ensure each document is named, in relation to the submission format item responding to. For example, if responding to the Marketing Plan category save the document as "Marketing Plan." Financial Strength and Stability - Attachment 1 - Staples Bank and Trade References.pdf - Thursday January 23, 2020 12:11:28 Marketing Plan/Samples - Attachment 4 - Sourcewell Marketing Plan.pdf - Thursday January 23, 2020 12:11:38 WMBE/MBE/SBE or Related Certificates (optional)
Warranty Information (optional)
Pricing - Staples Pricing Exhibits 1-5.zip - Thursday January 23, 2020 13:16:09 Additional Document - Staples Additional Attachments.zip - Thursday January 23, 2020 13:16:19
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Bid Number: RFP 012320 Vendor Name: Staples Contract & Commercial LLC
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