West Sacramento City Council
April 10, 2024

WEST SACRAMENTO CITY COUNCIL AND WEST SACRAMENTO REDEVELOPMENT SUCCESSOR

AGENCY & WEST SACRAMENTO FINANCING AUTHORITY
City Council Regular Meeting
APRIL 10, 2024 AGENDA
Martha Guerrero, Mayor
Dawnté Early, Mayor Pro Tem
Quirina Orozco, Council Member
Norma Alcala, Council Member
Verna Sulpizio Hull, Council Member
Aaron Laurel, City Manager
Jeffrey Mitchell, City Attorney
6:30 PM Closed Session Call to Order
7:00 PM Regular Meeting Call to Order
Pledge of Allegiance
Land Acknowledgment
The meeting will be held at City Hall, City Council Chambers, 1110 West Capitol Avenue, West Sacramento GENERAL ADMINISTRATION FUNCTION – PART I

1. PRESENTATIONS BY THE PUBLIC ON MATTERS NOT ON THE AGENDA WITHIN THE

JURISDICTION OF THE COUNCIL
The Council is prohibited from discussing issues not on the agenda brought to them at this time.

According to State Law (the Brown Act), items must first be noticed on the agenda before any discussion or action.

PRESENTATIONS

2. City Manager's Office
PRESENTATION OF PROCLAMATION RECOGNIZING APRIL 7-13 AS NATIONAL LIBRARY WEEK
Objective: To provide awareness about the contributions of the Yolo County Library system, specifically how the Arthur F. Turner Community library in West Sacramento adds value to the lives of residents.

Recommendation: Staff respectfully recommends that the City Council adopt a proclamation recognizing April 7-13, 2024 as National Library Week.

3. City Manager's Office
Anyone wishing to address the Council, or any agenda item, may fill out the Request to Speak card and present it to the City Clerk prior to the completion of staff presentation. Items on the Consent Agenda will be considered in one motion and the Request to Speak card should be turned in prior to the first item on Consent.
1 PRESENTATION OF PROCLAMATION RECOGNIZING APRIL 2024 AS CHILD ABUSE

PREVENTION MONTH
Objective: The purpose of this proclamation is to provide awareness about the need to support children, families and the programs that serve them so that children may live and grow up in a healthy, safe, and supportive environment.

Recommendation: Staff respectfully recommends that the City Council adopt a proclamation recognizing April 2024 as Child Abuse Prevention Month.

4. City Manager's Office

PRESENTATION BY SACRAMENTO-YOLO MOSQUITO & VECTOR CONTROL DISTRICT Objective: City Council to receive a presentation by the Sacramento-Yolo Mosquito & Vector Control District.

Recommendation: Staff respectfully recommends that the City Council receive a presentation by the Sacramento-Yolo Mosquito & Vector Control District.

CONSENT AGENDA

5. Capital Projects

CONSIDERATION OF AUTHORIZATION TO PURCHASE NEW PLAY EQUIPMENT FROM LANDSCAPE STRUCTURES, INC. FOR THE FOR THE WESTACRE PARK RENOVATION AND EXPANSION PROJECT (CIP 62155)
Objective: The purpose of this report is to provide the City Council with sufficient information to award a contract to Landscape Structures, Inc. for the purchase of new play equipment for the Westacre Park Renovation and Expansion Project (CIP 62155).

Recommendation: Staff respectfully recommends that the City Council: (1) Approve and authorize the City Manager, or his designee, to purchase new play equipment from Landscape Structures, Inc. using Sourcewell cooperative contract #010521-LSI, in an amount not to exceed $482,219.96; (2) Authorize the City Manager, or his designee, to execute non-substantive changes or modifications to the purchase order for Landscape Structures, Inc., with the approval of the City Attorney; and (3) Authorize the City Manager, or his designee, to approve and execute changes to the purchase order up to 10% ($48,222).

6. Capital Projects
CONSIDERATION OF ADOPTION OF RESOLUTION 24-35 AMENDING THE CAPITAL IMPROVEMENT PROGRAM BUDGET AND APPROVAL OF AMENDMENT 2 TO THE CONSTRUCTION CONTRACT WITH PRO BUILDERS FOR THE FIRE STATION 45 IMPROVEMENTS PROJECT (CIP 51278)
Objective: The objective of this report is to provide the City Council with sufficient information to adopt Resolution 24-35 amending the Capital Improvement Program (CIP) budget and approval of 2 Amendment 2 of the Construction Contract with Pro Builders for the Fire Station 45 Improvements Project (CIP 51278).

Recommendation: Staff respectfully recommends that the City Council: (1) Adopt Resolution 24- 35 amending the Capital Improvement Program budget; (2) Approve Amendment No. 2 to the construction contract with Pro Builders in the amount of $27,509.43; and (3) Authorize the City Manager, or his designee, to execute Contract Amendment No. 2 with Pro Builders for the Fire Station 45 Improvements Project in the amount of $27,509.43.

7. Capital Projects
CONSIDERATION OF ADOPTION OF RESOLUTION 24-33 AMENDING THE CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET AND APPROVAL OF AMENDMENT 2 WITH TESCO

INSTRUMENTS FOR THE SUPERVISORY CONTROL AND DATA ACQUISITION (SCADA) SYSTEM UPGRADES PROJECT (CIP 22024)
Objective: The objective of this report is to provide the City Council with sufficient information to adopt Resolution 24-33 approving an amendment to the Capital Improvement Program (CIP) budget and approval of Amendment 2 for the Supervisory Control and Data Acquisition (SCADA) System Upgrade project CIP 22024)
Recommendation: Staff respectfully recommends that the City Council: (1) Adopt Resolution 24- 33 approving an amendment to the Capital Improvement Program (CIP) budget; (2) Approve and authorize the City Manager, or his designee, to execute Amendment 2 to the services contract with TESCO Instruments in the amount of $845,550; (3) Authorize the City Manager, or his designee, to execute contract amendments or change orders up to 17.7% ($150,000) of the contract amendment value; (4) Authorize the Manager, of his designee, to execute non-substantive changes or modifications to the services contract, with approval from the City Attorney; and (5) Authorize the City Manager, or his designee, to execute amendments to extend the term of the contract, if necessary.

8. Capital Projects

CONSIDERATION OF APPROVAL OF PROFESSIONAL SERVICES CONTRACT AMENDMENT 3 FOR ON-CALL RIGHT OF WAY SERVICES WITH CMD WEST-MAVERICK ALLIANCE

COMPANY
Objective: The purpose of this report is to provide the City Council with sufficient information to approve Amendment 3 of the professional services contract with CMD West-Maverick Alliance Company for On-Call Right of Way services.

Recommendation: Staff respectfully recommends that the City Council: (1) Approve Amendment 3 to the Professional Services Contract with CMD West-Maverick Alliance Company in the amount of $400,000; (2) Extend the contract CMD West-Maverick for services to June 30, 2025; and (3) Delegate authority to the City Manager or his designee to execute Contract Amendment 3, issue notices to proceed (NTP), and execute non-substantive changes or modifications to the Contract for services, with approval from the City Attorney.
3 9. Capital Projects
CONSIDERATION OF ADOPTION OF RESOLUTION 24-27 DELEGATING AUTHORITY TO THE

CITY MANAGER TO UNDERTAKE CERTAIN ACTIONS TO COMPLETE REAL PROPERTY

TRANSACTIONS FOR THE WEST SACRAMENTO ELECTRIC VEHICLE (EV) CHARGING STATION INSTALLATION PROJECT (CIP 11036)
Objective: The objective of this report is to obtain City Council adoption of Resolution 24-27 delegating authority to the City Manager to commence and complete real estate transactions necessary for construction of the West Sacramento Electric Vehicle (EV) Charging Station Installation Project (CIP 11036).

Recommendation: Staff respectfully recommends the City Council: (1) Find that the Electric Vehicle (EV) charging station installation project is exempt from the California Environmental Quality Act (CEQA) under CEQA Guidelines Sections 15301 (Existing Facilities), 15303 (Construction of Small Facilities or Structures), 15304 (Minor Alterations to Land), and 15311 (Accessory Structures); and (2) Adopt Resolution 24-27 delegating authority to the City Manager to complete real estate transactions necessary for construction of the West Sacramento Electric Vehicle (EV) Charging Station Installation Project (CIP 11036).

10. Capital Projects
CONSIDERATION OF ADOPTION OF RESOLUTION 24-36 REGARDING THE EMERGENCY CONTRACT WITH IRELAND ELECTRIC INC FOR THE FIRE STATION 41 FACILITY REPAIR PROJECT (CIP 51044)
Objective: The objective of this report is to provide the City Council with sufficient information to adopt Resolution 24-36 regarding the Emergency Contract with Ireland Electric Inc for the Fire Station 41 Facility Repair Project occurring at the City of West Sacramento Fire Station 41 located at 132 15th Street.

Recommendation: Staff respectfully recommends that the City Council: (1) Find that Fire Station 41 Facility Repair project is exempt from CEQA analysis under CEQA Guidelines 15269. According to the CEQA Guidelines, an emergency includes emergency repairs to public or privately owned service facilities necessary to maintain service essential to the public health, safety, or welfare; and 2) Adopt, by a minimum four-fifths vote of the Council, Resolution 24-36, regarding the Emergency Contract with Ireland Electric Inc for the Fire Station 41 Facility Repair Project.

11. Capital Projects
CONSIDERATION OF ADOPTION OF RESOLUTION 24-12 AMENDING THE CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET; APPROVAL OF CONTRACT AMENDMENT 2 WITH INDIGO | HAMMOND + PLAYLE ARCHITECTS; AND APPROVAL OF A CONSTRUCTION CONTRACT WITH TORRES PROJECT MANAGEMENT, INC. FOR CONSTRUCTION SERVICES FOR THE FIRE STATION 43 TENANT IMPROVEMENT PROJECT (CIP 51031) Objective: The objective of this report is to provide the City Council with sufficient information to adopt Resolution 24-12 amending the Capital Improvement Program (CIP); to approve Amendment No. 2 to the professional services contract with Indigo | Hammond + Playle Architects; and to award a Construction Contract to Torres Project Management, Inc. for the Fire Station 43 Tenant Improvement Project (CIP 51031).
4 Recommendation: Staff respectfully recommends that the City Council: (1) Find that approval of a construction contract with Torres Project Management, Inc. is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301(d) for existing facilities; (2) Adopt Resolution 24-12 amending the Capital Improvement Program budget; (3) Approve Amendment No. 2 to the contract with Indigo | Hammond + Playle Architects in the amount of $38,007; (4) Approve the Project Plans and Specifications for the Fire Station 43 Tenant Improvement Project (CIP 51031); (5) Approve a contract for construction services with Torres Project Management, Inc. for the Fire Station 43 Tenant Improvement Project (CIP 51031); (6) Authorize the City Manager, or his designee, to execute a construction contract with Torres Project Management, Inc. for an amount not to exceed $480,700; (7) Authorize the City Manager, or his designee to execute non-substantive changes or modifications to the construction contract, with approval from the City Attorney; (8) Authorize the City Manager, or his designee, to execute change orders and amendments up to 15% ($72,105) of the total contract amount; and (9) Authorize the City Manager, or his designee, to execute amendments to extend the term of the contract, if necessary.

12. Capital Projects

CONSIDERATION OF CONTRACT AWARD WITH HITOUCH BUSINESS SERVICES FOR

PROCUREMENT, DELIVERY, AND ASSEMBLY OF OFFICE FURNITURE AND

WORKSTATIONS FOR THE POLICE DEPARTMENT TENANT IMPROVEMENT PROJECT (CIP 51033)
Objective: The objective of this report is to provide the City Council with sufficient information for approval of a services contract with HiTouch Business Services (through Sourcewell contract #121919-SCC) for procurement, delivery, and assembly of office furniture and workstations for the Police Department Tenant Improvement Project (CIP 51033) Recommendation: Staff respectfully recommends that the City Council: (1) Find the Police Department Tenant Improvement project is exempt from CEQA review pursuant to the Categorical Exemption under California Code of Regulations, Title 14, Division 6, Chapter 3 (“CEQA Guidelines”), Article 19, Section 15301 (Existing Facilities); (2) Approve and authorize the City Manager, or his designee, to execute a contract with HiTouch Business Services (through Sourcewell contract #121919-SCC) in an amount not to exceed $334,842.60; (3) Authorize the City Manager, or his designee, to execute non-substantive changes or modifications to the agreement, with approval from the City Attorney; (4) Authorize the City Manager, or his designee, to execute non-substantive changes or modifications, amendments, change orders, agreements, and/or purchases up to 10% ($33,484.26) of the total purchase amount; and (5) Authorize the City Manager, or his designee, to execute amendments to extend the term of the contract, if necessary.

13. Capital Projects
CONSIDERATION OF RESOLUTION 24-28 AMENDING THE CAPITAL IMPROVEMENT

PROGRAM (CIP) AND AWARD OF A CONSTRUCTION CONTRACT TO TPA CONSTRUCTION, INC. FOR THE RIVER WALK PARK - GRAND STAIRCASE REPAIR PROJECT (CIP 62145) Objective: The objective of this report is to provide the City Council with sufficient information to adopt Resolution 24-28 amending the Capital Improvement Program (CIP) and to award a 5 construction contract to TPA Construction, Inc. for the River Walk Park – Grand Staircase Repair Project (CIP 62145).

Recommendation: Staff respectfully recommends that the City Council: (1) Find the River Walk Park - Grand Staircase Repair Project is exempt from environmental review under California Code of Regulations, Title 14, Division 6, Chapter 3, Section 15301 Class 1 (b) of the California Environmental Quality Act (CEQA); (2) Adopt Resolution 24-28 amending the Capital Improvement Program (CIP); (3) Award a construction contract to TPA Construction, Inc. in an amount not to exceed $90,064.00 for the River Walk Park – Grand Staircase Repair Project; (4) Authorize the City Manager, or his designee, to execute a construction contract with TPA Construction, Inc. in an amount not to exceed $90,064.00; (5) Authorize the City Manager, or his designee, to execute nonsubstantive changes or modifications to the contract with TPA Construction, Inc. with approval from the City Attorney; (6) Authorize the City Manager, or his designee, to execute contract amendments up to 16.7% ($15,000) of the value of the contract; and (7) Authorize the City Manager, or his designee, to execute amendments to extend the term of the contract, if necessary.

14. Economic Development & Housing
CONSIDERATION OF RESOLUTIONS 24-30 AND 24-31 DELEGATING AUTHORITY TO THE CITY MANAGER TO ACQUIRE 1809 AND 1821 WEST CAPITOL AVENUE AND 1812 MERKLEY AVENUE
Objective: The purpose of this report is to facilitate City Council consideration of Resolutions 24- 30 and 24-31 which authorize the City Manager to acquire properties (1809 and 1821 West Capitol Avenue and 1812 Merkley Avenue) for future City use.

Recommendation: Staff respectfully recommends that the City Council: (1) Find that the acquisition of properties located at 1809 and 1821 West Capitol Avenue and 1812 Merkley Avenue (“Properties”) are exempt from California Environmental Quality Act (CEQA) analysis under the Class 1 (Existing Facilities) Categorical Exemption, California Code of Regulations, Title 14, Division 6, Chapter 3, Article 19, Section 15301; (2) Adopt Resolution 24-30 (Attachment 1) establishing a budget appropriation of $4,550,000 from a combination of funding sources, including Measure N funds and a forgivable loan from the Police Facility Development Fund to cover initial acquisition costs; and (3) Adopt Resolution 24-31 (Attachment 2) delegating authority to the City Manager to take any and all actions necessary to complete the city’s acquisition of Properties.

15. Economic Development & Housing
CONSIDERATION OF RESOLUTION 24-20 AMENDING THE BOOK OF FEES AND

AUTHORIZING AN EXPANSION OF THE TARGETED IMPACT FEE REFORM PROGRAM FOR

URBAN INFILL DEVELOPMENTS
Objective: The objective of this report is to provide the City Council with sufficient information to consider adoption of Resolution 24-20 which proposes adjustments the Book of Fees to expand the City’s current Urban Infill Impact Fee Reduction Program in the central and north areas of the City to further catalyze infill development.

Recommendation: Staff respectfully recommends that the City Council: (1) Adopt Resolution 24- 20 (Attachment 1) approving an adjustment to the Book of Fees to expand the current Urban Infill 6 Impact Fee Reduction Program to the central and north areas of the City; and (2) Delegate certain authorities to implement the reforms to the City Manager and Finance Director.

16. Fire
CONSIDERATION OF RESOLUTION 24-23 DECLARING WEEDS GROWING ON CERTAIN

LOTS TO BE A PUBLIC NUISANCE AND SCHEDULING A PUBLIC HEARING TO CONSIDER

OBJECTIONS TO WEED ABATEMENT
Objective: The purpose of this report is to initiate the 2024 Weed Abatement Program which is a proactive approach to reducing the risk of vegetation fires. This item requests City Council adopt a resolution declaring a list of lots to be hazards and set a public hearing at the May 1, 2024 City Council meeting to consider objections to the proposed removal of weeds. The program provides for weed abatement by the City’s contractor to commence on May 11, 2024.

Recommendation: Staff respectfully recommends that the City Council: (1) Adopt Resolution 24- 23 declaring weeds growing on certain lots to be a public nuisance and initiating the 2024 weed abatement program. The Resolution further directs the Fire Department to begin the formal weed abatement process by notifying all affected property owners by mail of the intended action by April 11, 2024; and (2) Set a public hearing at its regular meeting on May 1, 2024, to consider objections to the proposed removal of weeds.

17. Parks & Recreation
CONSIDERATION OF ADOPTION OF RESOLUTION 24-22 AMENDING THE CAPITAL

IMPROVEMENT PROGRAM (CIP) AND AWARD OF CONSTRUCTION CONTRACT TO PAC

SHIELD ROOF SERVICES INC FOR THE COMMUNITY PARK BUILDING FASCIA AND RAIN GUTTER REMOVAL AND REPLACEMENT PROJECT (CIP-62159)
Objective: The objective of this report is to provide the City Council with sufficient information to adopt Resolution 24-22 amending the Capital Improvement Program (CIP) budget and to award a construction contract to PAC SHIELD Roof Services, Inc for the Community Park Building Fascia and Rain Gutter Removal and Replacement Project
Recommendation: Staff respectfully recommends that the City Council: (1) Find that the Community Park Building Fascia and Rain Gutter Removal and Replacement project is exempt from CEQA analysis under the Class 1 Categorical Exemption, under California Code of Regulations, Title 14, Division 6, Chapter 3, Section 15301 and direct staff to file a Notice of Exemption (Attachment 1); (2) Adopt Resolution 24-22 amending the FY 23/24 Capital Improvement Program (CIP) to appropriate additional funding needed to complete the Community Park Building Fascia and Rain Gutter Removal and Replacement Project; (3) Award a construction contract to PAC SHIELD Roof Services, Inc (Attachment 2) in an amount not to exceed $81,292 for the Community Park Building Fascia and Rain Gutter Removal and Replacement Project; (4) Authorize the City Manager, or his designee, to execute a contract with PAC SHIELD Roof Services, Inc in the amount of $81,292; (5) Authorize the City Manager, or his designee, to execute non-substantive changes or modifications to the contract with PAC SHIELD Roof Services, Inc with approval from the City Attorney; (6) Authorize the City Manager, or his designee, to execute contract amendments up to 10% ($8,129) of the value of the contract; and (7) Authorize the City Manager, or his designee, to execute amendments to extend the term of the contract, if necessary. 7 18. City Manager's Office

CONSIDERATION OF RESOLUTIONS THAT SUPPORT THE CONVENTION ON THE

ELIMINATION OF ALL FORMS OF DISCRIMINATION AGAINST WOMEN AND COMMIT TO THE

CALIFORNIA EQUAL PAY PLEDGE
Objective: The objective of this report is to provide the City Council with sufficient information to approve a resolution that supports the Convention on the Elimination of All Forms of Discrimination Against Women and another resolution that commits to the California Equal Pay Pledge.

Recommendation: Staff respectfully recommends that the City Council approve Resolution 24-37, which supports the Convention on the Elimination of All Forms of Discrimination Against Women, and Resolution 24-38 that commits to the California Equal Pay Pledge.

PUBLIC HEARINGS
NONE.

REGULAR AGENDA
NONE.

GENERAL ADMINISTRATION FUNCTION – PART II

19. COUNCIL COMMUNICATIONS / ASSIGNMENTS
Bikeshare Policy Steering Committee --------------------------------------------Guerrero, Alternate - Early City/County 2x2 ----------------------------------------------------Guerrero/Orozco, Alternate – Sulpizio Hull City/School 2x2 ------------------------------------------------------Guerrero/Sulpizio Hull, Alternate - Alcala Executive Commission to Address Homelessness --------------------Sulpizio Hull, Alternate - Orozco EIFD Public Financing Authority----------------------------------------------------Vacant, Alternate - Vacant League of California Cities --------------------------------------------------- Alcala, Alternate – Sulpizio Hull Local Agency Formation Commission ---------------------------------------------------------------------- Alcala Port District Commission ---------------------------------------------------------Guerrero, Early, Sulpizio Hull Remote Access Network ------------------------------------------------------------------------------------Guerrero River City Regional Stadium Financing Authority------------------------------------------Guerrero, Orozco Sacramento Area Council of Governments (SACOG) ------------------------Guerrero; Alternate - Early Sacramento Regional County Sanitation District Board --------------Orozco; Alternate - Sulpizio Hull West Sacramento Area Flood Control Agency JPA ----------------------------Alcala; Alternate - Orozco Yolo Animal Servies Planning Agency JPA----------------------------Guerrero; Alternate – Sulpizio Hull Yolo County Housing Authority-------------------------------------------------Early, Alternate - Sulpizio Hull Yolo Transportation District -----------------------------------------------------Early, Alternate - Sulpizio Hull Yolo Habitat Conservancy ------------------------------------------------------------------------------Sulpizio Hull Yolo-Solano Air Quality Management District ----------------------------Alcala; Alternate – Sulpizio Hull Yolo Subbasin Sustainable Groundwater Agency-------------------------Sulpizio Hull; Alternate - Early

COUNCIL INTERMEDIARY REPRESENTATIVES
Delta Protection Commission -------------------------------------------------------Vacant; Alternate - Vacant New Hope Community Development Corporation---------------------------------Early; Alternate - Alcala Yolo County Consolidated Redevelopment Successor Agency Oversight Board--------Sulpizio Hull 8 20. PART II
A. Council Calendar
B. City Manager Report
C. City Attorney Report
D. Staff Direction from City Council Members
E. Future Agenda Item Requests by Council
F. Adjourn
I, Jennifer Cusmir, City Clerk, declare under penalty of perjury that the foregoing agenda for the April 10, 2024 regular and closed session meetings of the West Sacramento City Council, Redevelopment Successor Agency and Financing Authority was posted April 5, 2024 at the rear entrance at City Hall, 1110 West Capitol Avenue, West Sacramento, CA and was available for public review. __________________________________________
Jennifer Cusmir, City Clerk
NOTE: If you challenge the nature of a proposed action in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing.

The agenda and agenda reports are also available on the City’s website at www.cityofwestsacramento.org City Council meetings are broadcast live on Wave Cable Channel 20 and rerun the next day at 12:00 PM and the following Saturday at 6:00 PM.

All public materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are also made available for public inspection on the City’s website at:
www.cityofwestsacramento.org. Any document provided at the meeting by staff or by the public will be provided by the City Clerk upon request by phone at (916) 617-4500, or by email at: [email protected].

If you need assistance to participate in this meeting, including translation support, please contact the City Clerk’s Office at 916-617-4500 or [email protected]. Notifying the City Clerk’s Office at least 48 hours prior to the meeting will assist staff in assuring reasonable arrangements can be made to provide accessibility to the meeting. Assisted listening devices are available at this meeting.

Si necesita ayuda para participar en esta reunión o servicios de traducción, comuníquese con la Oficina del Secretario Municipal al 916-617-4500 o [email protected]. Notificar a la Oficina del Secretario Municipal al menos 48 horas antes de la reunión ayudará al personal a garantizar que se puedan hacer arreglos razonables para proporcionar accesibilidad a la reunión.

Los dispositivos de escucha asistida están disponibles en esta reunión. 9 CITY COUNCIL AGENDA REPORT
MEETING DATE: April 10, 2024 ITEM #2
SUBJECT:

PROCLAMATION OF THE WEST SACRAMENTO CITY COUNCIL
RECOGNIZING APRIL 7-13, 2024 AS NATIONAL LIBRARY WEEK
INITIATED OR REQUESTED BY: REPORT COORDINATED OR PREPARED BY:
[X] Council [ ] Staff
[ ] Other
Paul Hosley, Public Information Officer
City Manager’s Office
ATTACHMENT [ ] Yes [ ] No [ X ] Information [ ] Direction [ ] Action

OBJECTIVE
To provide awareness about the contributions of the Yolo County Library system, specifically how the Arthur F.

Turner Community library in West Sacramento adds value to the lives of residents.

RECOMMENDED ACTION
Staff respectfully recommends that the City Council adopt a proclamation recognizing April 7-13, 2024 as National Library Week.

BACKGROUND
The Yolo County Library system has provided access for all, plus learning opportunities in the community for more than 100 years.

In the past year, residents engaged with Yolo County Library by visiting branches, attending free programs and borrowing books, DVDs, e-books, audiobooks and other items written in several languages. At the Arthur F.

Turner Community Library, staff offer literacy programs, computers, free Wi-Fi and other resources to help adults and children research jobs and complete classwork assignments.

The Arthur F. Turner Community Library strives to provide equal access to information and services that open minds and promote inclusion and diversity, including for people of color and those with disabilities. The Library also offers summer reading programs and story times in English, Spanish, and Russian to reach the City’s diverse community.

ANALYSIS
Adoption of this proclamation will further signify the City's support for the Yolo County Library system, and the many enriching and free offerings available at the Arthur F. Turner Community Library.

Environmental Considerations
N/A
Commission Recommendation
N/A
Strategic Plan Integration
This proclamation highlights the City’s goal of supporting and cultivating an inclusive and diverse community.

Alternatives
N/A
Coordination and Review
N/A
Budget/Cost Impact
N/A

ATTACHMENT
Proclamation
10 PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF WEST SACRAMENTO RECOGNIZING APRIL 7-13, 2024 AS NATIONAL LIBRARY WEEK
WHEREAS, the Yolo County Library is dedicated to upholding the City of West Sacramento’s commitment to providing exceptional municipal services and facilities, while fostering collaborative partnerships with various entities including City departments, the Washington Unified School District, the Los Rios Community College District, non-profit organizations, and local businesses; and
WHEREAS, the Yolo County Library is steadfast in its pursuit of enhancing the lives of West Sacramento residents through a diverse range of programs catering to all age groups, offering free meeting spaces for local non-profit organizations, weekly English Conversation groups, and providing tax preparation services at the Arthur F. Turner Community Library; and WHEREAS, for over a century, the Yolo County Library has served as a beacon of access to knowledge, entertainment, and inspiration for all individuals; and WHEREAS, the Yolo County Library has been at the forefront of initiatives aimed at supporting the diverse communities of West Sacramento and Yolo County, including people of color, immigrants, and individuals with disabilities, by ensuring equitable access to information, services, and resources; and
WHEREAS, the dedicated staff at the Arthur F. Turner Community Library offer essential literacy programs, access to computers, free Wi-Fi, and various resources to empower both children and adults to make informed decisions regarding their careers, health, and education; and WHEREAS, the Arthur F. Turner Community Library hosts English and bilingual story times, along with engaging summer reading programs designed to instill a lifelong love for reading; and WHEREAS, in the year 2023, residents demonstrated their unwavering support for the Yolo County Library, including visits to local branches, active participation in free programs, and borrowing of a diverse array of materials such as books, DVDs, audiobooks, e-books, early learning kits, and multilingual resources.

NOW, THEREFORE, BE IT PROCLAIMED that the West Sacramento City Council hereby designates April 7-13, 2024, as National Library Week, urging all residents to seize the opportunity to explore the latest offerings at the Arthur F. Turner Community Library and engage with the warm and knowledgeable library staff.

PROCLAIMED this 10th day of April, 2024.

Attest:

Martha Guerrero, Mayor Jennifer Cusmir, City Clerk
11 CITY COUNCIL AGENDA REPORT
MEETING DATE: April 10, 2024 ITEM #3
SUBJECT:

PRESENTATION OF PROCLAMATION RECOGNIZING APRIL 2024 AS

CHILD ABUSE PREVENTION MONTH
INITIATED OR REQUESTED BY: REPORT COORDINATED OR PREPARED BY:
[ X ] Council [ ] Staff
[ ] Other
Paul Hosley, Public Information Officer
City Manager’s Office
ATTACHMENT [ X ] Yes [ ] No [ [ ] Information [ ] Direction [ X ] Action

OBJECTIVE
The purpose of this proclamation is to provide awareness about the need to support children, families and the programs that serve them so that children may live and grow up in a healthy, safe, and supportive environment.

RECOMMENDED ACTION
Staff respectfully recommends that the City Council adopt a proclamation recognizing April 2024 as Child Abuse Prevention Month.

BACKGROUND
Children often suffer from abuse and neglect due to a lack of parental skills and family support systems. Tragically, this cycle of maltreatment often spans generations. Breaking this pattern requires raising awareness, providing education, and offering support. It necessitates a concerted effort from individuals, policymakers, and professionals in child welfare and education to ensure that children have the opportunity to flourish in nurturing environments. Prevention efforts rely on the collective responsibility of both the City of West Sacramento and Yolo County to equip parents and families with the necessary support and resources to create nurturing homes for their children.

ANALYSIS
Children thrive in environments characterized by safety, stability, and nurturing relationships within families.

Through strategic partnerships that strengthen parent-child bonds, West Sacramento can foster resilient families and vibrant communities. Despite progress, child abuse remains a pressing public health concern.

West Sacramento has demonstrated its dedication to child welfare through various programs and collaborations, including its involvement in the Yolo County Children's Alliance and its support for initiatives like the West Sacramento Home Run. Adopting this proclamation further underscores the City's unwavering commitment to the well-being and safety of its youngest residents.

Environmental Considerations
N/A
Commission Recommendation
N/A
Strategic Plan Integration
N/A
Alternatives
N/A
Coordination and Review
N/A
Budget/Cost Impact
N/A

ATTACHMENT
Proclamation 12

PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF WEST SACRAMENTO RECOGNIZING APRIL 2024 AS CHILD ABUSE PREVENTION MONTH
WHEREAS, child abuse and neglect continue to pose serious threats to our nation’s children; and WHEREAS, Adverse Childhood Experiences (ACEs), such as physical, emotional, and sexual abuse, neglect, and parental stress or illness, can have short- and long-term outcomes, including a multitude of health and social problems; and WHEREAS, early evidence-based prevention and intervention efforts are more cost-effective than addressing the adverse effects of child maltreatment, both in human and financial terms; and
WHEREAS, in 2023, according to the internal dataset from the Yolo County Health and Human Services, 281 children in Yolo County were found to be victims of abuse and/or neglect. The pandemic exacerbated income inequality, toxic stress and access to resources in West Sacramento and across Yolo County; and
WHEREAS, preventing child abuse and neglect is a community issue, and we all have a responsibility to nurture and protect our children and help ensure they become healthy and productive adults; and
WHEREAS, Yolo County Children’s Alliance (YCCA) was founded as the Child Abuse Prevention Council (CAPC) of Yolo County in 2002 and has continued to coordinate county efforts to prevent and respond to child abuse and neglect. Yolo County’s child abuse prevention efforts are fostered by the contributions of the following agencies and organizations:

CommuniCare + Ole, Empower Yolo, First 5 Yolo, West Sacramento Police Department, Yolo County CASA, Yolo County District Attorney’s Office- Multi-Disciplinary Interview Center, Yolo County HHSA, Yolo County Office of Education, Yolo County Probation, community members and those with lived experience; and
WHEREAS, prevention can only be accomplished if we, as a City, take responsibility to offer parents, caregivers and families the support and tools they need to provide healthy, nurturing homes for their children; and
WHEREAS, West Sacramento residents are encouraged to support child abuse prevention activities in their communities by joining the new CAPC campaign: Empowering our Community to Be the One. Each of us holds the power to make a positive difference in the lives of children in our community.

NOW, THEREFORE, BE IT PROCLAIMED that the City Council of the City of West Sacramento does hereby recognize the month of April 2024 to be “Child Abuse Prevention Month”.

PROCLAIMED this 10th day of April, 2024.

ATTEST:

Martha Guerrero, Mayor Jennifer Cusmir, City Clerk
13 ORAL PRESENTATION ONLY

THERE WILL BE NO WRITTEN REPORT

FOR THIS ITEM
ITEM # 4
14 CITY COUNCIL AGENDA REPORT
MEETING DATE: April 10, 2024 ITEM # 5
SUBJECT:

CONSIDERATION OF AUTHORIZATION TO PURCHASE NEW PLAY EQUIPMENT FROM LANDSCAPE STRUCTURES, INC. (LSI) FOR THE WESTACRE PARK RENOVATION AND EXPANSION PROJECT (CIP 62155)
INITIATED OR REQUESTED BY: REPORT COORDINATED OR PREPARED BY:
[ ] Council [X] Staff
[ ] Other
Jamie Teske, Senior Project Manager
Capital Projects Department
ATTACHMENT [ ] Yes [ X ] No [ ] Information [ ] Direction [ X ] Action

OBJECTIVE
The purpose of this report is to provide the City Council with sufficient information to approve the purchase of new play equipment from Landscape Structures, Inc. (LSI) for the Westacre Park Renovation and Expansion Project (CIP 62155).

RECOMMENDED ACTION
Staff respectfully recommends that the City Council:
1) Approve and authorize the City Manager, or his designee, to purchase new play equipment from Landscape Structures, Inc. using Sourcewell cooperative contract #010521-LSI, in an amount not to exceed $482,219.96; and
2) Authorize the City Manager, or his designee, to execute non-substantive changes or modifications to the purchase order for Landscape Structures, Inc., with the approval of the City Attorney; and 3) Authorize the City Manager, or his designee, to approve and execute changes to the purchase order up to 10% ($48,222).

BACKGROUND
Westacre Park, located at 1755 Evergreen Avenue, is owned by Washington Unified School District (WUSD), but improved and maintained by the City as part of a Joint Use Agreement between WUSD and the City. The existing park amenities include a dated skate park, basketball court, a play structure without shade, and turf areas used for soccer and other sports. As part of its facility and budget planning effort, WUSD has offered additional property located immediately adjacent to the park site for a potential park expansion. The additional parcel includes a parking area, as well as empty warehouse buildings.

On June 5, 2019, the City Council authorized the submission of a grant application to the California Department of Parks and Recreation for the Prop 68 Statewide Park Development and Community Revitalization Program (SPP) for $7.843 million for improvements to Westacre Park. The grant application for this site included renovating the existing skatepark, removal of the existing warehouse buildings, and expansion of the park to allow for additional parking. The proposed park improvements also include renovating the existing basketball court and play fields, installation of new play equipment with an added shade structure component, a shaded seating area, a multi-use sports court, walking loops, lighting, landscaping, a restroom building to support athletic field use, and any other improvements identified through the community engagement process.

On December 7, 2021, the City was notified of successfully receiving $7,843,000 of SPP grant funding for design and construction improvements to Westacre Park and subsequently entered into a grant agreement with the California Department of Parks and Recreation for SPP grant funding on May 5, 2022. All impending work on this project will need to be completed by the end of the grant performance period, which ends June 1, 2025.

On April 1, 2022, the Capital Projects Department issued a Request for Proposals (RFP) for the design of the Westacre Park Expansion and Renovation Project improvements. City staff had received five (5) proposals from design firms which were ranked and evaluated by staff from the Capital Projects and Parks and Recreation departments. Melton Design Group, Inc. (MDG) ranked number one based on the specified criteria. Melton Design Group, Inc. provided a robust proposal that incorporated all elements that were identified in the SPP grant application.

On July 20, 2022, the City Council approved a professional services contract with (MDG) for the design of the Westacre Park Expansion and Renovation.
15 Westacre Park Renovation - Landscape Structures, Inc. (LSI) April 10, 2024

ANALYSIS
During the design process and development of cost estimates for the Westacre Park Expansion and Renovation Project, MDG discovered that a few of the proposed pieces of custom play equipment had a production leadtime of up to 12 months. MDG recommended that the City pre-purchase the items from Landscape Structures, Inc. (LSI) directly, to ensure that the construction timelines and SPP Grant Program performance milestones were met. LSI is a pre-approved CMAS vendor that specializes in custom playground equipment. CMAS offers cooperative procurement solutions for government agencies. CMAS provides participating entities, such as municipal governmental agencies, with pre-approved vendors to provide equipment, products, or services. Using a cooperative is allowable under City purchasing policy, along with the benefits associated with utilizing them, such as fair and competitive pricing.

CMAS vendors are part of the CMAS Cooperative Purchasing Network. All procurement processes with CMAS comply with State of California contract terms and conditions, procurement codes, policies, and guidelines. The CMAS Cooperative Purchasing Network is composed of various pre-approved vendors that provide products and services, and also ensure that product installations meet all building code requirements for the State of California. Sourcewell’s competitive process is similar to that in the City Municipal Code and due to economies of scale, the nature of the product or market conditions, the price of the playground equipment is likely to cost less through the cooperative purchase than through the City’s independent purchasing, pursuant to Chapter

3.04. Environmental Considerations
As part of the Statewide Park Program grant application submittal, on June 5, 2019, the City Council approved a Notice of Exemption for the project. No further CEQA action or documentation is required.

Commission Recommendation
Not applicable.

Strategic Plan Integration
Not applicable.

Alternatives
The Council’s primary alternatives are summarized below:
1) Approve the recommended actions as described above in this report. 2) Reject the recommended actions, or direct staff to alter the recommended actions. 3) Defer or cancel the project.

Staff recommends the Council proceed with Alternative 1, since a delay in purchasing the items could result in a significant delay in the project construction schedule due to production lead-times for the items being as long as 12 months. In addition, all project work to Westacre Park must be complete by June 1, 2025, the end of the grant performance period.

Coordination and Review
This report was prepared by the Capital Projects Department in coordination with and reviewed by the Parks and Recreation Department and the Finance Department.

Budget/Cost Impact
This project is fully funded by the $7,843,000 Prop 68 Statewide Park Development and Community Revitalization Program (SPP) grant and appropriated in the current year’s Capital Improvement Program (CIP) budget (CIP 62155). No additional appropriations are required or requested at this time. 16 CITY COUNCIL AGENDA REPORT
MEETING DATE: April 10, 2024 ITEM # 6
CONSIDERATION OF ADOPTION OF RESOLUTION 24-35 AMENDING THE CAPITAL IMPROVEMENT PROGRAM BUDGET AND APPROVAL OF AMENDMENT 2 TO THE CONSTRUCTION CONTRACT WITH PRO BUILDERS FOR THE FIRE STATION 45 IMPROVEMENTS PROJECT (CIP 51278)
INITIATED OR REQUESTED BY: REPORT COORDINATED OR PREPARED BY:
[ ] Council [X] Staff
[ ] Other Jamie Teske, Senior Project Manager
Capital Projects Department
ATTACHMENT [X] Yes [ ] No [ ] Information [ ] Direction [X] Action

OBJECTIVE
The objective of this report is to provide the City Council with sufficient information to adopt Resolution 24-35 amending the Capital Improvement Program (CIP) budget and approval of Amendment 2 of the Construction Contract with Pro Builders for the Fire Station 45 Improvements Project (CIP 51278).

RECOMMENDED ACTION
Staff respectfully recommends that the City Council:
1) Adopt Resolution 24-35 amending the Capital Improvement Program budget; 2) Approve Amendment No. 2 to the construction contract with Pro Builders in the amount of $27,509.43; and
3) Authorize the City Manager, or his designee, to execute Contract Amendment No. 2 with Pro Builders for the Fire Station 45 Improvements Project in the amount of $27,509.43

BACKGROUND
Fire Station 45 facility is located at 2040 Lake Washington Boulevard and was constructed in 2006 and serves as the location for the Fire Administration Division for the City. The Fire Administration Division houses all Fire Administrative Staff, including all Chiefs that oversee and manage the Fire Departments daily operations.

Personnel, training, buildings, and grounds, purchasing, fiscal management, administrative support, clerical support, records management, research, and data collection are provided to the Fire Department by the Administration Division.

Capital Projects staff has worked with Fire Personnel to address all areas of concern in the administrative staff work area. Over the years, the facility has shown significant signs of wear and tear including dated carpet past its useful life and heavily worn-out workstations. The repairs associated with the original contract include drywall and crack repairs, new paint, new carpet, and new workstations/furniture.

After a competitive bid process was performed, on May 17, 2023, Council approved an award of a construction contract to Pro Builders (Contractor) to complete the work identified in the previous paragraph.

ANALYSIS
During construction, additional areas of improvement were identified. These included painting three (3) remaining doors and replacing the existing flooring in the kitchen and two additional offices to match the new improved areas. The proposed amendment to the construction contract will accomplish these additional tasks to complete the project. Additional funding is necessary to fund the additional scope and project management labor and ICAP costs and is proposed to be funded from savings identified in another project budget.

Environmental Considerations
Fire Station 45 Improvements project is exempt from CEQA pursuant to the Categorical Exemptions under California Code of Regulations, Title 14, Division 6, Chapter 3 (“CEQA Guidelines”), Sections 15301, 15303, and 15304, and find that the determination represents the independent judgment of the City. A Notice of Exemption has been filed.

Commission Recommendation
Not Applicable
Strategic Plan Integration
Not applicable.
17 FIRE STATION 45 IMPROVEMENTS PROJECT (CIP 51278) CONTRACTOR AMENDMENT 2 AND RESOLUTION 24-35 April 10, 2024

Alternatives
The Council’s primary alternatives are summarized below:
1) Approve the recommended actions as described above in this report. 2) Reject the recommended actions or direct staff to alter the project. 3) Defer or cancel the project.

Alternatives 2 and 3 are not recommended as the Fire Station 45 Improvements project is complete and the contractor needs to be paid for the additional work identified in this report.

Coordination and Review
This report was prepared by the Capital Projects Department and has been coordinated with and reviewed by the Fire Department and Finance Department.

Budget/Cost Impact
The Fire Station 45 Improvements Project (CIP 51278) is included in the current Capital Improvement Program (CIP). Additional funds are requested for this CIP project to fund the remaining improvements and cover staff costs for the Fire Station 45 project. The additional appropriation needed of $80,000 is proposed to be funded with a transfer from CIP 51027 (Fire Station 45 Repairs) from identified savings within that project budget.

ATTACHMENTS

1. Resolution 24-35

2. Pro Builders Contract Amendment No 2
18 Attachment 1
RESOLUTION 24-35

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST SACRAMENTO

APPROVING A CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET AMENDMENT OF $80,000 TO FUND THE FIRE STATION 45 IMPROVEMENT PROJECT (CIP 51278) FOR FISCAL YEAR 2023/24
WHEREAS, the City Council adopted the biennial Capital Improvement Program (CIP) budget for Fiscal Years 2023/2024 and 2024/2025 on June 28, 2023; and WHEREAS, CIP- 51278 – Fire Station 45 Improvements Project was established, and appropriations of $500,000 from the General Facilities Fund were approved to fund the project; and
WHEREAS, on May 17, 2023, City Council awarded a construction contract to Pro Builders for the Fire Station 45 Improvements Project, and WHEREAS, an amendment to the construction contract is proposed to add additional scope to the project identified during the construction process; and WHEREAS, additional funding of $80,000 is needed to fund the additional scope of work and staff time/ICAP needed to complete the Fire Station 45 Improvements project; and WHEREAS, staff is proposing to transfer $80,000 from CIP 51027 (Fire Station 45 Repairs project) to CIP 51278 to fund these additional project costs, and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of West Sacramento as follows:

1. The City Council hereby approves amendments to the Capital Improvement Program (CIP) for the 2023/24 fiscal year as listed below:

Amount Cost Center/Work Order Description
$80,000 400-9900-4990/400-51278-4990 Transfer into project ($80,000) 400-9900-5530/400-51027-5800 FS45 Repairs Project $80,000 400-9900-5950-400-51027-5950 Transfer from 51027 $80,000 400-9900-5530/400-51278-5800 FS45 Improvements Project $0 TOTAL SOURCES/USES
*Note: Interfund transfers not included in total to avoid duplication of total costs.

2. The City Council hereby finds that the facts set forth in the recitals to this Resolution are true and correct and establish the factual basis for the City Council’s adoption of this Resolution.

3. This Resolution shall take effect immediately upon its adoption.

PASSED AND ADOPTED by the West Sacramento City Council this 10th day of April 2024, by the following vote:

AYES:

NOES:

ABSENT:

Martha Guerrero, Mayor
19 Resolution 24-35

ATTEST:

Jennifer Cusmir, City Clerk
20 Attachment 2
Pro Builders
CPC23-097 Fire Station 45 Improvements Project
AMENDMENT NO. 2
to the

CONSTRUCTION CONTRACT
between the

CITY OF WEST SACRAMENTO
And
Pro Builders
Dated May 17, 2023
This Amendment No. 2 to the Construction Contract between the City of West Sacramento (“City”) and Pro Builders (“Contractor”) May 17, 2023, is made and entered into this 10th day of April 2024. Except as expressly amended herein, the May 17, 2023, Contract is in full force and effect.

RECITALS
WHEREAS, the City executed a Construction Contract with Pro Builders for the Fire Station 45 Improvements project; and

WHEREAS, staff identified additional materials and installation needed to complete the project; and
WHEREAS, Change order 1, 2, 3 and 6 in the amount of $27,808.12 were processed using Council approved contingency; and
WHEREAS, Amendment 1 was executed in the amount of $10,459.58 for change orders 4, 5, 7 and 8; and
WHEREAS, additional scope is necessary to complete the project resulting in a need for change order 9; and
WHEREAS, The City and the Contractor desire to amend said contract.

NOW, THEREFORE, IT IS MUTUALLY AGREED by parties hereto to amend said agreement as follows:

I. SCOPE OF WORK:

The scope of work as set forth in the Construction Contract dated May 17, 2023 shall be revised to include the flooring and door updates with Fire Station 45 as outlined in Exhibit A.

II. COMPENSATION:

The compensation as set forth in the initial Construction Contract dated May 17, 2023, shall be revised to include the following:

Additional compensation of $27,509.43 shall be added and total compensation shall not exceed $354,527.13 without the City’s prior written approval.

IN WITNESS WHEREOF the parties hereto have executed this Agreement as the date herein set forth.

CITY OF WEST SACRAMENTO
By:

Aaron Laurel, City Manager
21 Attachment 2
Pro Builders
CPC23-097 Fire Station 45 Improvements Project
Pro Builders
By:

Sebastian Swierstok

APPROVED AS TO FORM
By:

Jeffrey Mitchell, City Attorney
ATTEST:

By: ________________________________________________________ Jennifer Cusmir, City Clerk 22 POTENTIAL CHANGE ORDER
NUMBER
Date
Project Name
Project Location
Owner
AddressAttention
Time Extension Requested
MaterialsSee Attached $7,730.00
Add: 8.25% Sales Tax $637.73 $8,367.73
Labor- See Attached Hours Breakdown
Classification Rate/Hr Hours Total
Laborer $65.31 48 $3,134.88
Carpenter $91.95 0 $0.00
Painter $62.64 32 $2,004.48
Electrician $83.40 0 $0.00
Flooring $72.31 136 $9,834.16
Total $14,973.52
Equipment Rent- $580.00
Subcontractors- $0.00
Sub-Total, all Costs $23,921.25
Contractor Markup 15% $3,588.19
TOTAL CHANGE ORDER REQUESTED $27,509.43
Approval signature Date:

Cost Detail
9 02/22/24
Christopher Dority - Project Manager
CPC23-097 Fire Station 45 Improvements
2040 Lake Washington Blvd. West Sacramento, CA 95691
City of West Sacramento
1110 West Capitol Avenue West Sacramento CA 95691
Reason for Change Order
RequestPaint (3) doors, replace flooring in the kitchen and office PHONE: 916 225 0373 I FAX: 916 745 3404 I 7030 DRYWOOD WAY, ORANGEVALE, CA 95662 CA LICENSE B884897 23 PROJECT NAME- PCO NR 9
WORK INVOLVED- Paint (3) doors, replace flooring in the kitchen and office Detailed Work
Qty Trade Total hrs
Door Painting painter 32
protection $ 20.00
primer $ 90.00
top coat $ 180.00
Floor replacement (1200sf)
demolition $ 600.00 scrapper $ 580.00 labor 48
floor prep $ 480.00 floor installer 136
new LVT plank installation $ 5,480.00
baseboard $ 880.00
$ 7,730.00 $ 580.00 216
COST DETAILLabor
Equipment
CPC23-097 Fire Station 45 Improvements
Material
24 CITY COUNCIL AGENDA REPORT
MEETING DATE: April 10, 2024 ITEM # 7
SUBJECT:

CONSIDERATION OF ADOPTION OF RESOLUTION 24-33 AMENDING THE CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET AND APPROVAL OF AMENDMENT NO. 2

WITH TESCO INSTRUMENT CONTROLS INC FOR THE SUPERVISORY CONTROL AND DATA ACQUISITION (SCADA) SYSTEM UPGRADES PROJECT (CIP 22024) INITIATED OR REQUESTED BY: REPORT COORDINATED OR PREPARED BY:

Inambao Lifanu, Project Manager II
Capital Projects Department
Chris Kania, Water Treatment Superintendent
Public Works Operations & Maintenance
Department
[ ] Council [X] Staff
[ ] Other
ATTACHMENT [X ] Yes [ ] No [ ] Information [ ] Direction [X ] Action

OBJECTIVE
The objective of this report is to provide the City Council with sufficient information to adopt Resolution 24-33 approving an amendment to the Capital Improvement Program (CIP) budget and approving Amendment No. 2 with TESCO Instrument Controls Inc for the Supervisory Control and Data Acquisition (SCADA) System Upgrade project (CIP 22024).

RECOMMENDED ACTION
Staff respectfully recommends that the City Council:
1) Adopt Resolution 24-33 approving an amendment to the Capital Improvement Program (CIP) budget; 2) Approve and authorize the City Manager, or his designee, to execute Amendment No. 2 to the services contract with TESCO Instrument Controls Inc in the amount of $845,550; 3) Authorize the City Manager, or his designee, to execute contract amendments or change orders up to

17.7% ($150,000) of the contract amendment value;
4) Authorize the Manager, of his designee, to execute non-substantive changes or modifications to the services contract, with approval from the City Attorney; and 5) Authorize the City Manager, or his designee, to execute amendments to extend the term of the contract, if necessary.

BACKGROUND
The City owns, maintains, and operates the George Kristoff Water Treatment Plant (WTP), seven (7) reservoirs and pump stations, one (1) Booster station, fourteen (14) sewer stations and eight (8) storm stations. These sites contain various combinations of equipment, pumps, processes, water storage, chemical storage, control valves, monitoring and instrumentation. All sites are networked together using the City's existing Supervisory Control and Data Acquisition (SCADA) system to allow the City's Operations staff to continuously monitor and control water treatment and distribution, as well as sewer and storm facilities. The existing SCADA system has become obsolete and is no longer supported by its manufacturer. It, therefore, has become necessary for the City to upgrade the existing SCADA system. Selection and purchase of a Human Machine Interface (HMI) software and integrator is necessary to develop user graphics, control logic, interfaces, and networking capabilities. The development of this software will also provide City staff enhanced abilities to monitor and control automated water, sewer and storm facilities while allowing for increased system security, cyber security, and the use of modern communications and technological components.
 In February 2018 an advertisement was issued to address upgrade of the existing SCADA system.  On March 7, 2018, an RFP was issued to solicit proposals from consultants that would qualify to meet the project need based on experience, proposed material and services, project approach and method.  On March 21, 2018, six (6) proposals were received and evaluated based on the set criteria and Wonderware California was deemed to be most qualified to provide the City the best quality equipment, integration, training, warranty and software solution.
25 SCADA Amendment 2 with TESCO Controls Inc.

April 10, 2024

 On December 19, 2018, Wonderware California was awarded the contract by City Council. At the start of the project, Wonderware California exhibited professionalism, and provided a project schedule that communicated progress.
 On April 16, 2021, a Notice of Non-Performance was issued following a host of complaints and deficiencies involving the integration of the new SCADA.  On November 10, 2021, City staff met with Wonderware California staff to resolve all differences and it was agreed to terminate the contract Per Public Works Code PWC 5106, and therefore found it in the best interest of the City to award the contract to the second lowest bidder.  On January 5, 2022, TESCO Controls Inc (TESCO) the second lowest bidder, performed a physical assessment of the SCADA Upgrade project, and evaluated the status of the project and what would be required to achieve the City expectations.
 On January 19, 2022, TESCO submitted a proposal with the understanding the project would implement a new SCADA system in all City facilities noted in the RFP. The proposal included movement away from the existing iFIX software application to a new software which would modernize and replace the existing SCADA to align with the City’s vision of system wide upgrades, and implement improvements that would highlight simplicity, standardization, modernization, enhanced functionality, increased reliability, redundancy of critical points, and improvement of the overall user experience.  On March 8, 2022, the City Council of West Sacramento awarded TESCO a construction contract for $1,400,000. This contract did not include the Radio Surveillance System components, a task which was out of their expertise for installation.
 On June 7, 2023, the City Council approved additional work which included a upgrade of the PLC hardware on the filter system through its proprietor, Leopold Xylem Systems, who agreed to provide the software side of the upgrade with Tesco deploying the hardware. Xylem would also be part of the startup to ensure the proper filter functionality. Additionally, the upgrade of the PLC filters would be addressed by their proprietor US Filters Corp., who would guarantee their software programming, product quality and functionality, while TESCO provides the hardware, technical and instrumentational support on the connectivity to the SCADA System.
 On November 30, 2023, TESCO completed its review of the Radio and Surveillance System Survey.  On February 28, 2024, Amendment 1 was executed, extending the contract with TESCO to February 26, 2026.To date, TESCO has completed the following tasks:
 Programmable Logic Controller (PLC)upgrades at the remote sites.  Evaluation of the existing Radio, antenna upgrade and network configuration, including virtualization of the core SCADA system infrastructure to help improve overall system maintenance, disaster recovery techniques, seamless expansion capabilities for future growth, and comprehensive system documentation that will be centralized to all key stakeholders.

ANALYSIS
Upon completion and assessment of the Radio Survey, it was determined that the radio and antenna upgrade and network configuration was a higher priority to complete prior to the programing and Water Treatment Plant PLC upgrades. On January 31, 2024, TESCO provided a quote for both equipment and labor for the Radio & antenna upgrade and network configuration system, totaling $845,550. The radio equipment and labor was not in TESCO’s original scope of work; however, because TESCO was selected to be the City integrator for the SCADA System upgrade, the City found that only TESCO is qualified to complete this task as it impacts other communication, network and PLC (programming Logic Control) upgrades which are all in progress. Amendment No. 3 will add this additional work to TESCO’s service contract with the City. Additional funds will need to be added to the project for this additional work.

Environmental Considerations
The California Environmental Quality Act (CEQA) Title 14, Chapter 3, Article 19 is the section that defines what projects or categories are allowed to be considered Categorically Exempt. Under section 15301 Class 1, operations such as repair, maintenance or minor alteration of existing public structures, facilities, or topographical features, involving negligible or no expansion of use beyond that existing at the time of the lead agency's determination are considered ·exempt from CEQA. The SCADA Upgrades project falls within the Class 1 26 SCADA Amendment 2 with TESCO Controls Inc.

April 10, 2024

Categorical Exemption (Interior or exterior alterations involving such things as interior partitions, plumbing, and electrical conveyances.). A Notice of Exemption (NOE) was filed on December 19, 2018.

Commission Recommendation
The SCADA Upgrades Project was presented to the Environment and Utilities Commission at the December 10, 2018, meeting and the Commission voted unanimously to recommend that the City Council consider approval and award of a contract.

Strategic Plan Integration
Not applicable.

Alternatives
The City Council may decide to:
1) Approve the recommended actions as stated above; or
2) Modify the recommended action; or
3) Deny the recommended action or cancel the project.

Staff recommends the City Council select Alternative 1. The addition of the radio and antenna upgrade and network configuration tasks at this time is an important task to keep this project moving forward. Alternatives 2 and 3 would negatively impact the project in a significant manner and would not allow the project to move ahead as originally conceived.

Coordination and Review
This report was prepared by the Capital Projects Department in coordination with and review by the Public Works Operations and Maintenance Department and the Finance Department.

Budget/Cost Impact
This project is included in the current Capital Improvement Program as CIP 22024. Additional funds are necessary to cover the costs associated with the recommended actions, i.e., the addition of Amendment No. 2 which adds the radio and antenna upgrade and network configuration tasks to the TESCO contract. The additional funds are being requested through Resolution 24-33 and are detailed below.

Table 1: Costs Associated with Adding the Radio and Antenna Upgrade and Network Configuration

FUNDING SOURCE
507- Water Enterprise Fund 1,100,000

FUNDING USE
Equipment & Installation (TESCO) $845,550
Contingency $150,000
Staff Time & ICAP $104,450
Total Additional Funds Required $1,100,000

ATTACHMENTS
Attachment 1 Resolution 24-33
Attachment 2 TESCO Contract Amendment 2
Attachment 3 TESCO Equipment Quote
Attachment 4 TESCO Labor Quote
27 Attachment 1
RESOLUTION 24-33

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST SACRAMENTO

AMENDING THE CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET FOR THE SCADA SYSTEM UPGRADE PROJECT (CIP 22024)
WHEREAS, the City Council amended the Capital Improvement Program on December 19, 2018 by adding a project to upgrade the City’s Supervisory Control and Data Acquisition (SCADA) System; and
WHEREAS, the current Capital Improvement Program Project for the upgrade of the existing SCADA System includes implementation of improvements that highlight simplicity, standardization, modernization, enhanced functionality, increased reliability, redundancy of critical points, and improve overall user experience; and WHEREAS, to date, Programmable Logic Control (PLC) upgrades at 25 remote sites and stations have been completed, including existing sewage collection stations (14), existing stormwater stations (3), existing water distribution stations (8), and a radio and surveillance survey; and
WHEREAS, on January 31, 2024, TESCO provided quotations for equipment and labor to fulfill the upgrade of the Radio System, whose work is required as part of the upgrade of the SCADA systems;
WHEREAS, additional funds are required for the Radio System upgrade in the amount of $1,100,000 and staff is requesting these funds be appropriated from Fund 507 (Water Fund) balance and
WHEREAS, the City Council has considered all information related to this matter, as presented at the public meetings of the City Council identified herein, including any supporting reports by City staff, and any other information provided during public meetings.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of West Sacramento as follows:
1) The City Council hereby approves amendments to the Capital Improvement Program for Fiscal Year 2023/24 as listed below:

SOURCES
$1,100,000 507-0000-3110 Water CIP Fund Balance
$1,100,000 TOTAL SOURCES
USES
$1,100,000 507-9620-5530/507-22024-5800 SCADA System Upgrade Proj $1,100,000 TOTAL USES
2) The City Council hereby finds that the facts set forth in the recitals to this Resolution are true and correct and establish the factual basis for the City Council’s adoption of this Resolution.
3) This Resolution shall take effect immediately upon its adoption.

PASSED AND ADOPTED by the West Sacramento City Council this 10th day of April 2024, by the following vote:
28 Resolution 24--33

AYES:

NOES:

ABSENT:

Martha Guerrero, Mayor
ATTEST:

Jennifer Cusmir, City Clerk
29 Attachment 2
Tesco Controls, Inc
CP22-077 SCADA System Upgrade Project
Expires 2/5/2026
AMENDMENT NO. 2
to the

CONTRACT FOR SERVICES
between the

CITY OF WEST SACRAMENTO
and

TESCO CONTROLS, INC
Dated March 16, 2022
This Amendment No. 2 to the Contract for Services between the City of West Sacramento and Tesco Controls, Inc., is made and entered into this 10th day of April 2024. Except as expressly amended herein, the March 16th, 2022, Contract for Services is in full force and effect.

RECITALS
WHEREAS, on March 2022 City Council approved a professional services contract with Tesco Controls Inc. to provide SCADA server equipment, PLC/RTU design, engineering and upgrades, for the Water Treatment Plant, Sanitary Sewer and Storm Drain SCADA systems in the amount of $2,048,150; and
WHEREAS, TESCO performed a Radio Survey per contract, to determine the equipment and labor required for the eventual upgrade of radio & antenna upgrade and network configuration system; and
WHEREAS, TESCO provided quotations for the upgrade of the radio & antenna and network configuration system, including labor and equipment, totaling $845,550; the upgrade was not in their original contract; and
WHEREAS, the City desires for TESCO to perform the radio and antenna upgrade and network configuration, and prioritize over the remaining work to be done; and WHEREAS, the City and TESCO Controls, Inc. desire to amend the said contract.

NOW, THEREFORE, IT IS MUTUALLY AGREED by parties hereto to amend said agreement as follows:

I. SCOPE OF SERVICES
The scope of services as set forth in the Contract for Services dated March 16, 2022, shall be revised to include the equipment and labor for the radio & antenna upgrade and network configuration system as outlined in Exhibit A.

II. COMPENSATION
The compensation as set forth in the Contract for Services dated March 16, 2022, shall be increased by $845,550, and total compensation shall not exceed $2,893,700 without the City’s written approval.

III. TERM
The contract term as set forth in the Contract for Services dated March 16th, 2022, shall remain unchanged and contract shall terminate on February 5 th
, 2026.

IN WITNESS WHEREOF the parties hereto have executed this Agreement as the date herein set forth.

CITY OF WEST SACRAMENTO
By:

Amanda Berlin, Assistant City Manager
30 Attachment 2
Tesco Controls, Inc
CP22-077 SCADA System Upgrade Project
Expires 2/5/2026

TESCO CONTROLS, INC
By:

Delven Diaz, Director of Sales

APPROVED AS TO FORM
By:

Jeffrey Mitchell, City Attorney
ATTEST:

By: ________________________________________________________ Jennifer Cusmir, City Clerk
31 Corporate Office
8440 Florin Road, Sacramento, CA 95828
P.O. Box 299007, Sacramento, CA 95829
PH: 916.395.8800 FX: 916.429.2817
File Ref. 23H203Q01.doc Page | 1 of 6
To: City of West Sacramento Quote Date: 1/18/2024
Attn: Chris Kania Quote No.: 23H203Q01
Re: City Wide SCADA Upgrades
Radio Upgrades & Re-Architecture
Project No.: T-53471X1 COQ6
Dear Chris:

Thank you for your continued interest in TESCO products, services, and solutions. We are pleased to quote the following scope of work pertaining to the above-referenced project.

Scope of Work
This quote is inclusive of the upgrades to the City of West Sacramento’s (City) radio communications system, which TESCO is recommending as a result of the recent radio study performed. In addition to upgrading existing site radios to currently supported models, TESCO is also proposing to rearchitect the communications infrastructure and implement a new high-speed backbone network.

The high-speed backbone will link the City’s four (4) primary tower locations (George Kristoff Water Treatment Plant, 900 Capitol Tower, Port Repeater, and PSIP) over an unlicensed 5.8GHz Radio Frequency (RF) band and provide multiple, redundant paths to the centralized SCADA system. Three (3) of the tower locations will serve as access points to the remaining 900MHz subnetworks of remote sites. Distributing the remote site radio links over multiple access points will allow for future expansion, as well as improved performance and network load balancing.

Prior to implementing the new high-speed backbone and replacing existing radios and ancillary components (antennas, lighting arrestors, feedline cables, etc.), TESCO will develop a system transition plan to minimize operational downtime and radio communication outages. The cutover will involve upgrading one (1) subnetwork of remotes sites at a time to effectively maintain system communications and control interdependencies as much as possible.

Following completion of the radio communications upgrades and replacement of components as required, TESCO will perform testing and startup services to ensure the new system functions properly and reliably communicates.

Refer to the Scope of Supply below for a detailed listing of the materials and services to be provided by TESCO as part of this project.

Please Note: It is understood the existing antenna masts/poles at each site will be reused for mounting the new antennas; if it is determined a new mast/pole is required at any site, that hardware will be supplied and installed by the City/Others. Furthermore, all radio equipment external to the RTU enclosures (e.g., antenna, feedline cabling, mounting hardware, etc.) will be installed by the City/Others, with TESCO providing instruction on required antenna heights and alignments.

Scope of Supply
Item Qty Description

HIGH-SPEED BACKBONE NETWORK
1 1 Unlicensed 5.8GHz Radio Equipment (George Kristoff Water Treatment Plant, 900 Capitol Tower, Port Repeater, & PSIP) to include:
 Qty. of (10) Proxim Tsunami QB-10100 Series Radios with Built-In Antennas
Attachment 3
32 Quotation TESCO CONTROLS
File Ref. 23H203Q01.doc Page | 2 of 6
Item Qty Description
▫ PoE Injector with Power Cord & 120VAC Adapter
▫ PoE Surge Arrestor
▫ Pole-Mounting, Weatherproofing, & Grounding Kits
▫ CAT6A Ethernet Patch, Feedline Cable, & Cable Hangers as required
 Qty. of (4) Cisco IE2000 Series Managed Ethernet Switches ▫ Qty. of (8) 10/100 Copper Ports
▫ Qty. of (2) Combo SFP Ports
Please Note: It is understood that the City has established a fiber optic communications link between the George Kristoff Water Treatment Plant Tower and Control Room; therefore, a high-speed radio link is not required between these locations.

SUBNETWORKS
2 1 900 Capitol Tower Subnetwork – Unlicensed 900MHz Radio Equipment (Bridge District Pump Station & Tank, Bridge District Sewer Pump Station, Bryte Sewer Pump Station, Coke Sewer Pump Station, Delta Lane Storm Pump Station, 5th Street Storm Pump Station, Iron Works Sewer Pump Station, Jefferson Sewer Pump Station, Northeast Pump Station & Tank / Lighthouse Storm Pump Station, Raleys Storm Pump Station, The Rivers Pump Station & Tank, Triangle Sewer Pump Station, & Washington Storm Pump Station) to include:
 Qty. of (1) Access Point GE MDS Orbit ECR Radio
▫ Omni Antenna & Lightning Arrestor
▫ Pole Mounting Kit, Weatherproofing, Cable Grounding,
Coaxial Feedline, & Ethernet Patch Cable as required
 Qty. of (13) Remote Station GE MDS Orbit ECR Radios
▫ Yagi Directional Antenna & Lightning Arrestor
▫ Pole Mounting Kit, Weatherproofing, Cable Grounding,
Coaxial Feedline, & Ethernet Patch Cable as required
3 1 Port Repeater Subnetwork – Unlicensed 900MHz Radio Equipment (Allan Sewer Pump Station, Central Pump Station & Tank, Deerwood Storm Pump Station, Harbor Storm Pump Station, In-Line Booster Pump Station, Parlin Ranch Sewer Pump Station, South Sewer Pump Station, & Southport Sewer Pump Station) to include:
 Qty. of (1) Access Point GE MDS Orbit ECR Radio
▫ Omni Antenna & Lightning Arrestor
▫ Pole Mounting Kit, Weatherproofing, Cable Grounding,
Coaxial Feedline, & Ethernet Patch Cable as required
 Qty. of (8) Remote Station GE MDS Orbit ECR Radios
▫ Yagi Directional Antenna & Lightning Arrestor
▫ Pole Mounting Kit, Weatherproofing, Cable Grounding,
Coaxial Feedline, & Ethernet Patch Cable as required
4 1 PSIP Subnetwork – Unlicensed 900MHz Radio Equipment (Bridge Lakes Pump Station & Tank, Bridgeway Lakes Sewer Pump Station, Carlin Pump Station & Tank, Industrial Sewer Pump Station, Largo Sewer Pump Station, Northport Sewer Pump Station, & Oak Street Pump Station & Tank) to include:
 Qty. of (1) Access Point GE MDS Orbit ECR Radio
33 Quotation TESCO CONTROLS
File Ref. 23H203Q01.doc Page | 3 of 6
Item Qty Description
▫ Omni Antenna & Lightning Arrestor
▫ Pole Mounting Kit, Weatherproofing, Cable Grounding,
Coaxial Feedline, & Ethernet Patch Cable as required
 Qty. of (7) Remote Station GE MDS Orbit ECR Radios
▫ Yagi Directional Antenna & Lightning Arrestor
▫ Pole Mounting Kit, Weatherproofing, Cable Grounding,
Coaxial Feedline, & Ethernet Patch Cable as required
5 Lot Professional Services to include:
 Project Management
 Engineering
▫ engineered bill of materials, equipment schematics, engineered submittals, technical data, as-built documentation, and project records
 Networking/Communications/Telemetry
▫ configuration of the new 5.8GHz and 900MHz radios
▫ provide guidance during the new antenna installations (by City/Others) for indication of height and azimuth
▫ assist during testing and startup of the new radios to ensure the upgraded RF links provide reliable communications
▫ provide an updated network overview diagram illustrating the rearchitected radio infrastructure
 Field Service / Product Startup
▫ removal and decommissioning of the existing radio components internal to the RTU panels at each site and retrofit of the new equipment (external components will be mounted/installed by the City/Others)
▫ product quality review, verification of installation, parameter/configuration adjustments as required, software upload/download as required, function checks, and startup TOTAL (Items 1-5, including applicable sales tax): $412,000.00 Site Index
The following thirty-two (32) sites, consisting of Access Points and Remote Stations, will comprise the City’s upgraded radio system infrastructure:

Site Name
Site Location
(GPS Coordinates: Degrees° / Minutes’ / Seconds’’)
Latitude Longitude

HIGH-SPEED BACKBONE NETWORK
George Kristoff Water Treatment Plant 38° 35’ 47.74’’ N 121° 33’ 03.03’’ W 900 Capital Tower 38° 35’ 00.42’’ N 121° 31’ 13.34’’ W
Port Repeater 38° 33’ 45.49’’ N 121° 32’ 32.14’’ W
PSIP 38° 34’ 18.50’’ N 121° 34’ 53.29’’ W

SUBNETWORKS
Allan Sewer Pump Station 38° 32’ 10.86’’ N 121° 33’ 20.82’’ W Bridge District Pump Station & Tank 38° 34’ 39.88’’ N 121° 31’ 11.20’’ W Bridge District Sewer Pump Station 38° 34’ 29.30’’ N 121° 31’ 08.50’’ W Bridgeway Lakes Pump Station & Tank 38° 30’ 59.74’’ N 121° 34’ 51.59’’ W Bridgeway Lakes Sewer Pump Station 38° 32’ 33.42’’ N 121° 34’ 09.36’’ W 34 Quotation TESCO CONTROLS
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Bryte Sewer Pump Station 38° 35’ 19.92’’ N 121° 32’ 18.48’’ W Carlin Pump Station & Tank 38° 33’ 03.54’’ N 121° 34’ 35.96’’ W Central Pump Station & Tank 38° 33’ 44.02’’ N 121° 32’ 25.62’’ W Coke Sewer Pump Station 38° 34’ 35.77’’ N 121° 32’ 32.98’’ W Deerwood Storm Pump Station 38° 34’ 06.82’’ N 121° 32’ 13.99’’ W Delta Lane Storm Pump Station 38° 34’ 51.31’’ N 121° 31’ 00.24’’ W 5th Street Storm Pump Station 38° 35’ 16.16’’ N 121° 30’ 47.70’’ W Harbor Storm Pump Station 38° 35’ 11.74’’ N 121° 32’ 49.07’’ W Industrial Sewer Pump Station 38° 34’ 15.31’’ N 121° 34’ 25.43’’ W In-Line Booster Pump Station 38° 33’ 35.66’’ N 121° 32’ 17.20’’ W Iron Works Sewer Pump Station 38° 34’ 44.80’’ N 121° 31’ 15.99’’ W Jefferson Sewer Pump Station 38° 35’ 05.45’’ N 121° 31’ 32.64’’ W Largo Sewer Pump Station 38° 31’ 22.14’’ N 121° 34’ 14.28’’ W Northeast Pump Station & Tank / Lighthouse Storm
Pump Station 38° 35’ 24.21’’ N 121° 30’ 37.37’’ W
Northport Sewer Pump Station 38° 34’ 43.35’’ N 121° 33’ 52.55’’ W Oak Street Pump Station & Tank 38° 35’ 16.34’’ N 121° 32’ 44.20’’ W Parlin Ranch Sewer Pump Station 38° 32’ 16.63’’ N 121° 32’ 09.15’’ W Raleys Storm Pump Station 38° 35’ 02.77’’ N 121° 30’ 34.55’’ W South Sewer Pump Station 38° 33’ 48.99’’ N 121° 32’ 14.88’’ W Southport Sewer Pump Station 38° 33’ 08.58’’ N 121° 32’ 17.46’’ W The Rivers Pump Station & Tank 38° 35’ 47.65’’ N 121° 31’ 03.56’’ W Triangle Sewer Pump Station 38° 35’ 12.66’’ N 121° 31’ 39.96’’ W Washington Underpass Storm Pump Station 38° 35’ 00.42’’ N 121° 31’ 06.02’’ W Total Site Count: 32
Progress Payment Milestones
Project Stage: Progress Payment:

Down-Payment (for Engineering Services)................................................................................................. 20% Material Procurement Release...................................................................................................................30% Equipment Hardware/Software Configuration ..........................................................................................30% Deployment, Field Verification, & Startup ................................................................................................. 15% Project Closeout ...........................................................................................................................................5% Project Clarifications
 Unless otherwise indicated by the Scope of Work above, this quote is to furnish only and does not include any trade labor, trade work, construction work, site improvement, contractor services, or any trade installation services. Any trade labor and/or related trade work shall be performed by others/contractor.  Unless otherwise indicated by the Scope of Work above, the following is not included within this quotation:
 Conduit, field wire, tubing, or basic trade installation materials (brackets, screws, bolts, j-box, stanchions, pull-box, etc.)
 Instrumentation mounting components, brackets, stanchions, sunshields, etc.  Local control stations and/or field mounted disconnects.  Instrumentation, devices, components, or equipment not specifically identified in the above quotation.  Fiber optic patch panels, cable, splicing or terminations.  Any 3rd party testing, harmonic testing/analysis, protective device coordination study, short-circuit analysis, or Arc-Flash Risk Assessment (AFRA) services.  Electrical interconnection diagrams for equipment not furnished by TESCO.  ISA process control loop diagrams.
 Signal loop diagrams for equipment not furnished by TESCO. 35 Quotation TESCO CONTROLS
File Ref. 23H203Q01.doc Page | 5 of 6
Terms & Conditions
 Quote is firm for thirty (30) days unless otherwise stated.  Intellectual Property and Confidentiality Notice: The scope of work and price quotation shall not be construed as a formal design or recommendations on design for the related project. All content contained within this quotation is the intellectual property under the proprietorship of Tesco Controls, LLC and is subject to applicable copyright laws. Such intellectual property shall not be duplicated, replicated, copied, or shared without explicit written consent from Tesco Controls, LLC, as it contains confidential information and work product developed exclusively for use by Tesco Controls, LLC.  Submittals & Delivery: to be scheduled in conjunction with the ongoing base project (T-53471X1) following receipt of purchase order, written notice of intent, or notice to proceed.  Lead-Time & Supply Chain Impacts: Due to the supply chain impacts imposed by the pandemic, all quoted lead-times are subject to change.
 Storage Terms: Any item of the product in which shipment is delayed by Buyer may be placed in storage by Seller at Buyer’s expense and risk. If a delay in shipment is requested by Buyer after an order has been entered and accepted:
 a. No charge will be made if the request for delay is made more than six (6) weeks before acknowledged shipping date and the requested delay is for a period not in excess of thirty (30) days.  b. A charge will be made if the requested delay exceeds a period of thirty (30) days or if the request is made within six (6) weeks of the acknowledged shipping date. Seller will advise Buyer of the charge within ten (10) days of receiving Buyer’s request for delay.  c. And if the product is within six (6) weeks of the acknowledged shipping date, then Seller has the option of completing, invoicing, and storing the product and charging one and one-half percent (1.5%) per month, or the maximum percentage permitted by law, whichever is lesser, of the established price for such product, plus storage cost.
 TESCO price is Ex Works (EXW) per INCOTERMS, freight allowed.  Product startup will commence once the product is properly installed and powered up. If Buyer requests or schedules product startup and Seller is unable to conduct startup due to product not being properly installed, powered, or ready for startup (including being put into full service or full operation), then a fee of one thousand five hundred dollars ($1,500.00) will be charged to Buyer to remobilize Seller for product startup.  TESCO carries liability insurance, with full worker's compensation coverage.  TESCO warranties against defect in design workmanship and materials for a period of one (1) year from date of product startup, and does not exceed eighteen (18) months from the date of shipment from the factory.  Unless otherwise stated above, price does not include any sales tax, use tax, or applicable fees; please apply any taxes and/or fees as appropriate. Please note that all invoices will include sales tax where applicable.  Invoices will be billed in accordance with a customer-approved schedule of values and customer-approved payment application.
 Terms are net forty-five (45) days on approved credit. Shipment release requires the following:
 Accounts with sub-par credit will require fifty percent (50%) down-payment upon order and fifty percent (50%) payment at pickup (prior to shipment).
 Accounts with approved credit – all milestone progress payments must be current before releasing shipment or deploying services.
 Any payments made by credit card are subject to a three and one-half percent (3.5%) convenience fee.  Interest will be applied to all past due invoices. Buyer shall pay to Seller all invoiced amount within forty-five (45) calendar days from the date of such invoice. Flow-down provisions are not accepted. In the event any payment becomes past due, Buyer shall pay interest on all late payments, calculated daily and compounded monthly at the rate of one and one-half percent (1.5%) per month. Buyer shall also reimburse Seller for all reasonable costs incurred by Seller in collecting any late payments, including attorneys' fees and court costs.  Price Escalation: If between the quotation date and actual procurement and through no fault of the Seller, the relevant cost of labor, material, freight, tariffs, and other Seller costs combined relating to the contract, increase by greater than two and one-half percent (2.5%) of the overall contract price, then the contract price shall be subject to escalation and increased. Such increase shall be verified by documentation and the amount of contract price escalation shall be calculated as either the actual increased cost to the Seller or, if agreed by 36 Quotation TESCO CONTROLS
File Ref. 23H203Q01.doc Page | 6 of 6
the Parties, the equivalent increase of a relevant industry recognized third-party index, and in both cases without any additional profit or margin being added.
 All merchandise sold is subject to lien laws.
 Final retention to be paid within ten (10) days of the project notice of completion.

Please feel free to contact us at (916) 395-8800 to discuss any questions or comments you may have regarding this quotation.

Sincerely,

TESCO CONTROLS
John Wright
Technical Sales Supervisor
[email protected]
37 Corporate Office
8440 Florin Road, Sacramento, CA 95828
P.O. Box 299007, Sacramento, CA 95829
PH: 916.395.8800 FX: 916.429.2817
File Ref. 24A221Q01.doc Page | 1 of 6
To: City of West Sacramento Quote Date: 1/30/2024
Attn: Chris Kania Quote No.: 24A221Q01
Re: System-Wide Radio Upgrades
Electrical Installation
Dear Chris:

Thank you for your continued interest in TESCO products, services, and solutions. We are pleased to quote the following scope of work pertaining to the above-referenced project.

Scope of Work
This quote is inclusive of the of electrical installation and trade work that TESCO will subcontract to Bockmon & Woody Electric Co., Inc. (Electrical Subcontractor) as it relates to the upgrading the City of West Sacramento’s (City) radio communications system. The electrical subcontracted work quoted herein will be executed in conjunction with the scope of work/supply quoted under TESCO’s Quote No. 23H203Q01, which is specific to the TESCO-furnished radio equipment and configuration services.

The Electrical Subcontractor will be responsible for mounting the new radio antennas and pulling/installing the new feedline cables (coaxial or Ethernet as applicable) at each of the thirty-three (33) sites listed in the Site Index below, as well as furnishing and installing the new antenna poles/masts required of the five (5) Storm Pump Stations highlighted in the site listing. TESCO will provide guidance and oversight during the installation process to ensure the antennas are mounted at the proper heights and aligned correctly.

Following installation, TESCO and the Electrical Subcontractor will perform testing and startup services together to verify the upgraded radio infrastructure communicates properly and reliably. Refer to the Scope of Supply below for a listing of the materials and services to be provided by TESCO and the Electrical Subcontractor.

Scope of Supply
Item Qty Description

RADIO EQUIPMENT INSTALLATION
1 Lot George Kristoff Water Treatment – Electrical Subcontracted Work to include:
 Install one (1) TESCO-furnished radio antenna and feedline cable on the existing tower at 90-ft above ground level.
 Install one (1) TESCO-furnished radio antenna and feedline cable on the existing tower at 95-ft above ground level.
 Install one (1) TESCO-furnished radio antenna and feedline cable on the existing tower at 100-ft above ground level.
 Install new feedline cables from the antennas to the applicable Radio/RTU Panel. Label the cables for TESCO to perform the final terminations to the lightning arrestors mounted within the Radio/RTU Panel.
 Removal and disposal of the existing feedline cables. 2 Lot 900 Capitol Tower – Electrical Subcontracted Work to include:
 Install one (1) TESCO-furnished radio antenna and feedline cable on the existing tower at 95-ft above ground level.

Attachment 4
38 Quotation TESCO CONTROLS
File Ref. 24A221Q01.doc Page | 2 of 6
Item Qty Description
 Install two (2) TESCO-furnished radio antennas and feedline cables on the existing tower at 100-ft above ground level.
 Install new feedline cables from the antennas to the applicable Radio/RTU Panel. Label the cables for TESCO to perform the final terminations to the lightning arrestors mounted within the Radio/RTU Panel.
 Removal and disposal of the existing feedline cables. 3 Lot Port Repeater – Electrical Subcontracted Work to include:
 Install four (4) TESCO-furnished radio antennas and feedline cables on the existing tower at 150-ft above ground level.
 Install new feedline cables from the antennas to the applicable Radio/RTU Panel. Label the cables for TESCO to perform the final terminations to the lightning arrestors mounted within the Radio/RTU Panel.
 Removal and disposal of the existing feedline cables. 4 Lot PSIP – Electrical Subcontracted Work to include:
 Install one (1) TESCO-furnished radio antenna and feedline cable on the existing tower at 50-ft above ground level.
 Install one (1) TESCO-furnished radio antenna and feedline cable on the existing tower at 95-ft above ground level.
 Install one (1) TESCO-furnished radio antenna and feedline cable on the existing tower at 100-ft above ground level.
 Install new feedline cables from the antennas to the applicable Radio/RTU Panel. Label the cables for TESCO to perform the final terminations to the lightning arrestors mounted within the Radio/RTU Panel.
 Removal and disposal of the existing feedline cables. 5 Lot Remote Sites with Existing Antenna Masts/Poles – Electrical Subcontracted Work to include:
 Install the TESCO-furnished radio antennas on the existing poles/masts/structures. (Antenna mounting hardware to be supplied by TESCO).
 Install the TESCO-furnished feedline cables (coaxial or Ethernet as applicable) from the antennas to the applicable Radio/RTU panels; label the cables accordingly.
 Utilize the existing conduits at each site for the underground and aboveground cable/wire runs; TESCO will perform the feedline cable terminations within the Radio/RTU panels.
 Furnish and install the grounding materials and perform the grounding connections.
 Four (4) hours of assistance at each site for testing and startup purposes.
 O&M manuals and As-Built drawings.
**Refer to the Site Index below for a listing of the sites and the associated mounting heights of the new antennas.**
6 Lot Remote Sites Requiring New Antenna Masts/Poles – Electrical Subcontracted Work to include:
 Furnish and install new antenna poles/masts at the following sites:
39 Quotation TESCO CONTROLS
File Ref. 24A221Q01.doc Page | 3 of 6
Item Qty Description
▫ Deerwood Storm Pump Station (30-ft pole & foundation) ▫ 5th Street Storm Pump Station (30-ft, 2-in RGS pipe
mounted to the existing building)
▫ Harbor Storm Pump Station (50-ft Rohn tower)
▫ Jefferson Storm Pump Station (30-ft, 2-in RGS pipe mounted to the existing building)
▫ Washington Underpass Storm Pump Station (20-ft, 2-in RGS pipe mounted to the existing building)
 Install the TESCO-furnished radio antennas on the new poles/masts/structures. (Antenna mounting hardware to be supplied by TESCO).
 Install the TESCO-furnished feedline cables (coaxial or Ethernet as applicable) from the antennas to the applicable Radio/RTU panels; label the cables accordingly.
 Utilize the existing conduits at each site for the underground and aboveground cable/wire runs; TESCO will perform the feedline cable terminations within the Radio/RTU panels.
 Furnish and install the grounding materials and perform the grounding connections.
 Four (4) hours of assistance at each site for testing and startup purposes.
 O&M manuals and As-Built drawings.
**Refer to the Site Index below for a listing of the sites and the associated mounting heights of the new antennas.**
7 Lot Professional Services to include:
 Project Management
▫ project initiation, contract administration, schedule of values, decision & submittal logs, project scheduling & coordination, planning & resource loading, and payment
applications & billings
TOTAL (Items 1-7, including applicable sales tax): $433,550.00 Site Index
The following thirty-three (33) sites, consisting of Access Points and Remote Stations, will comprise the City’s upgraded radio system infrastructure:

Site Name Antenna Mounting Heights
(Feet Above Ground Level)

HIGH-SPEED BACKBONE NETWORK
George Kristoff Water Treatment Plant 90, 95, 100
900 Capital Tower 95, 100, 100
Port Repeater 150, 150, 150, 150
PSIP 50, 95, 100

SUBNETWORKS
Allan Sewer Pump Station 30
Bridge District Pump Station & Tank 40
Bridge District Sewer Pump Station 30
Bridgeway Lakes Pump Station & Tank 35
40 Quotation TESCO CONTROLS
File Ref. 24A221Q01.doc Page | 4 of 6
Bridgeway Lakes Sewer Pump Station 25
Bryte Sewer Pump Station 30
Carlin Pump Station & Tank 35
Central Pump Station & Tank 25
Coke Sewer Pump Station 30
Deerwood Storm Pump Station 30*
Delta Lane Storm Pump Station 40
5th Street Storm Pump Station 30*
Harbor Storm Pump Station 50*
Industrial Sewer Pump Station 30
In-Line Booster Pump Station 40
Iron Works Sewer Pump Station 30
Jefferson Sewer Pump Station 25
Jefferson Storm Pump Station 30*
Largo Sewer Pump Station 30
Northeast Pump Station & Tank / Lighthouse Storm
Pump Station 30
Northport Sewer Pump Station 25
Oak Street Pump Station & Tank 25
Parlin Ranch Sewer Pump Station 40
Raleys Storm Pump Station 60
South Sewer Pump Station 30
Southport Sewer Pump Station 25
The Rivers Pump Station & Tank 40
Triangle Sewer Pump Station 35
Washington Underpass Storm Pump Station 20*
Total Site Count: 33
Please Note: The antenna heights marked with an asterisk (*) require a new mast or tower, which will be supplied and installed by the Electrical Subcontractor.

Billing Milestones
Project Stage: Progress Payment:

Initialization / Down-Payment....................................................................................................................20% Material Procurement Release...................................................................................................................30% Deployment & Installation .........................................................................................................................25% Field Verification & Startup ........................................................................................................................20% Project Closeout ...........................................................................................................................................5% Project Clarifications
 Unless otherwise indicated by the Scope of Work above, the following is not included within this quotation:
 Instrumentation mounting components, brackets, stanchions, sunshields, etc.  Instrumentation, devices, components, or equipment not specifically identified in the above quotation.  Local control stations and/or field mounted disconnects.  Fiber optic patch panels, cable, splicing or terminations.  Any 3rd party testing, harmonic testing/analysis, protective device coordination study, short-circuit analysis, or Arc-Flash Risk Assessment (AFRA) services.  Electrical interconnection diagrams for equipment not furnished by TESCO.  ISA process control loop diagrams.
 Signal loop diagrams for equipment not furnished by TESCO. 41 Quotation TESCO CONTROLS
File Ref. 24A221Q01.doc Page | 5 of 6
 Cost of permits and/or fees (utility, special inspections, etc.).  Cost of payment and performance bonds.
 Storm Water Prevention Plan, Setup, and Maintenance.
 Setup and maintenance of BMPs.
 Uninterruptable Power Supplies.
 Excavation and backfill of contaminated soils.
 Hazardous materials abatement; asbestos removal and testing for asbestos; and working around hazardous materials.
 Painting of conduits, fittings, enclosures, walls, ceilings, etc.  Structural engineering and surveying.
 Electrical engineering or structural engineering seismic studies.  Utility fees and coordination.
 Tree removal or trimming of trees.
 Temporary power or maintenance of temporary power.
 Temporary fencing or toilet.
 Any overtime, shift work, and/or premium time.

Terms & Conditions
 Addendums Acknowledged: 0
 Quote is firm for thirty (30) days unless otherwise stated.  Intellectual Property and Confidentiality Notice: The scope of work and price quotation shall not be construed as a formal design or recommendations on design for the related project. All content contained within this quotation is the intellectual property under the proprietorship of Tesco Controls, LLC and is subject to applicable copyright laws. Such intellectual property shall not be duplicated, replicated, copied, or shared without explicit written consent from Tesco Controls, LLC, as it contains confidential information and work product developed exclusively for use by Tesco Controls, LLC.  Installation Schedule: to be provided after receipt of purchase order, written notice of intent, or notice to proceed.
 Lead-Time & Supply Chain Impacts: Due to the supply chain impacts imposed by the pandemic, all quoted lead-times are subject to change.
 Storage Terms: Any item of the product in which shipment is delayed by Buyer may be placed in storage by Seller at Buyer’s expense and risk. If a delay in shipment is requested by Buyer after an order has been entered and accepted:
 a. No charge will be made if the request for delay is made more than six (6) weeks before acknowledged shipping date and the requested delay is for a period not in excess of thirty (30) days.  b. A charge will be made if the requested delay exceeds a period of thirty (30) days or if the request is made within six (6) weeks of the acknowledged shipping date. Seller will advise Buyer of the charge within ten (10) days of receiving Buyer’s request for delay.  c. And if the product is within six (6) weeks of the acknowledged shipping date, then Seller has the option of completing, invoicing, and storing the product and charging one and one-half percent (1.5%) per month, or the maximum percentage permitted by law, whichever is lesser, of the established price for such product, plus storage cost.
 TESCO price is Ex Works (EXW) per INCOTERMS, freight allowed.  Product startup will commence once the product is properly installed and powered up. If Buyer requests or schedules product startup and Seller is unable to conduct startup due to product not being properly installed, powered, or ready for startup (including being put into full service or full operation), then a fee of one thousand five hundred dollars ($1,500.00) will be charged to Buyer to remobilize Seller for product startup.  TESCO carries liability insurance, with full worker's compensation coverage.  TESCO warranties against defect in design workmanship and materials for a period of one (1) year from date of product startup, and does not exceed eighteen (18) months from the date of shipment from the factory.  Unless otherwise stated above, price does not include any sales tax, use tax, or applicable fees; please apply any taxes and/or fees as appropriate. Please note that all invoices will include sales tax where applicable. 42 Quotation TESCO CONTROLS
File Ref. 24A221Q01.doc Page | 6 of 6
 Invoices will be billed in accordance with a customer-approved schedule of values and customer-approved payment application.
 Terms are net forty-five (45) days on approved credit. Shipment release requires the following:
 Accounts with sub-par credit will require fifty percent (50%) down-payment upon order and fifty percent (50%) payment at pickup (prior to shipment).
 Accounts with approved credit – all billing milestone payments must be current before releasing shipment or deploying services.
 Any payments made by credit card are subject to a four percent (4%) processing fee.  Interest will be applied to all past due invoices. Buyer shall pay to Seller all invoiced amount within forty-five (45) calendar days from the date of such invoice. Flow-down provisions are not accepted. In the event any payment becomes past due, Buyer shall pay interest on all late payments, calculated daily and compounded monthly at the rate of one and one-half percent (1.5%) per month. Buyer shall also reimburse Seller for all reasonable costs incurred by Seller in collecting any late payments, including attorneys' fees and court costs.  Price Escalation: If between the quotation date and actual procurement and through no fault of the Seller, the relevant cost of labor, material, freight, tariffs, and other Seller costs combined relating to the contract, increase by greater than two and one-half percent (2.5%) of the overall contract price, then the contract price shall be subject to escalation and increased. Such increase shall be verified by documentation and the amount of contract price escalation shall be calculated as either the actual increased cost to the Seller or, if agreed by the Parties, the equivalent increase of a relevant industry recognized third-party index, and in both cases without any additional profit or margin being added.
 All merchandise sold is subject to lien laws.
 TESCO’s liabilities shall not exceed ten percent (10%) of TESCO’s total order value.  Final retention to be paid within ten (10) days of the project notice of completion.

Please feel free to contact us at (916) 395-8800 to discuss any questions or comments you may have regarding this quotation.

Sincerely,

TESCO CONTROLS
John Wright
Technical Sales Supervisor
[email protected]
43 Corporate Office
8440 Florin Road, Sacramento, CA 95828
P.O. Box 299007, Sacramento, CA 95829
PH: 916.395.8800 FX: 916.429.2817
File Ref. 23H203Q01.doc Page | 1 of 6
To: City of West Sacramento Quote Date: 1/18/2024
Attn: Chris Kania Quote No.: 23H203Q01
Re: City Wide SCADA Upgrades
Radio Upgrades & Re-Architecture
Project No.: T-53471X1 COQ6
Dear Chris:

Thank you for your continued interest in TESCO products, services, and solutions. We are pleased to quote the following scope of work pertaining to the above-referenced project.

Scope of Work
This quote is inclusive of the upgrades to the City of West Sacramento’s (City) radio communications system, which TESCO is recommending as a result of the recent radio study performed. In addition to upgrading existing site radios to currently supported models, TESCO is also proposing to rearchitect the communications infrastructure and implement a new high-speed backbone network.

The high-speed backbone will link the City’s four (4) primary tower locations (George Kristoff Water Treatment Plant, 900 Capitol Tower, Port Repeater, and PSIP) over an unlicensed 5.8GHz Radio Frequency (RF) band and provide multiple, redundant paths to the centralized SCADA system. Three (3) of the tower locations will serve as access points to the remaining 900MHz subnetworks of remote sites. Distributing the remote site radio links over multiple access points will allow for future expansion, as well as improved performance and network load balancing.

Prior to implementing the new high-speed backbone and replacing existing radios and ancillary components (antennas, lighting arrestors, feedline cables, etc.), TESCO will develop a system transition plan to minimize operational downtime and radio communication outages. The cutover will involve upgrading one (1) subnetwork of remotes sites at a time to effectively maintain system communications and control interdependencies as much as possible.

Following completion of the radio communications upgrades and replacement of components as required, TESCO will perform testing and startup services to ensure the new system functions properly and reliably communicates.

Refer to the Scope of Supply below for a detailed listing of the materials and services to be provided by TESCO as part of this project.

Please Note: It is understood the existing antenna masts/poles at each site will be reused for mounting the new antennas; if it is determined a new mast/pole is required at any site, that hardware will be supplied and installed by the City/Others. Furthermore, all radio equipment external to the RTU enclosures (e.g., antenna, feedline cabling, mounting hardware, etc.) will be installed by the City/Others, with TESCO providing instruction on required antenna heights and alignments.

Scope of Supply
Item Qty Description

HIGH-SPEED BACKBONE NETWORK
1 1 Unlicensed 5.8GHz Radio Equipment (George Kristoff Water Treatment Plant, 900 Capitol Tower, Port Repeater, & PSIP) to include:
 Qty. of (10) Proxim Tsunami QB-10100 Series Radios with Built-In Antennas
Attachment 3
44 Quotation TESCO CONTROLS
File Ref. 23H203Q01.doc Page | 2 of 6
Item Qty Description
▫ PoE Injector with Power Cord & 120VAC Adapter
▫ PoE Surge Arrestor
▫ Pole-Mounting, Weatherproofing, & Grounding Kits
▫ CAT6A Ethernet Patch, Feedline Cable, & Cable Hangers as required
 Qty. of (4) Cisco IE2000 Series Managed Ethernet Switches ▫ Qty. of (8) 10/100 Copper Ports
▫ Qty. of (2) Combo SFP Ports
Please Note: It is understood that the City has established a fiber optic communications link between the George Kristoff Water Treatment Plant Tower and Control Room; therefore, a high-speed radio link is not required between these locations.

SUBNETWORKS
2 1 900 Capitol Tower Subnetwork – Unlicensed 900MHz Radio Equipment (Bridge District Pump Station & Tank, Bridge District Sewer Pump Station, Bryte Sewer Pump Station, Coke Sewer Pump Station, Delta Lane Storm Pump Station, 5th Street Storm Pump Station, Iron Works Sewer Pump Station, Jefferson Sewer Pump Station, Northeast Pump Station & Tank / Lighthouse Storm Pump Station, Raleys Storm Pump Station, The Rivers Pump Station & Tank, Triangle Sewer Pump Station, & Washington Storm Pump Station) to include:
 Qty. of (1) Access Point GE MDS Orbit ECR Radio
▫ Omni Antenna & Lightning Arrestor
▫ Pole Mounting Kit, Weatherproofing, Cable Grounding,
Coaxial Feedline, & Ethernet Patch Cable as required
 Qty. of (13) Remote Station GE MDS Orbit ECR Radios
▫ Yagi Directional Antenna & Lightning Arrestor
▫ Pole Mounting Kit, Weatherproofing, Cable Grounding,
Coaxial Feedline, & Ethernet Patch Cable as required
3 1 Port Repeater Subnetwork – Unlicensed 900MHz Radio Equipment (Allan Sewer Pump Station, Central Pump Station & Tank, Deerwood Storm Pump Station, Harbor Storm Pump Station, In-Line Booster Pump Station, Parlin Ranch Sewer Pump Station, South Sewer Pump Station, & Southport Sewer Pump Station) to include:
 Qty. of (1) Access Point GE MDS Orbit ECR Radio
▫ Omni Antenna & Lightning Arrestor
▫ Pole Mounting Kit, Weatherproofing, Cable Grounding,
Coaxial Feedline, & Ethernet Patch Cable as required
 Qty. of (8) Remote Station GE MDS Orbit ECR Radios
▫ Yagi Directional Antenna & Lightning Arrestor
▫ Pole Mounting Kit, Weatherproofing, Cable Grounding,
Coaxial Feedline, & Ethernet Patch Cable as required
4 1 PSIP Subnetwork – Unlicensed 900MHz Radio Equipment (Bridge Lakes Pump Station & Tank, Bridgeway Lakes Sewer Pump Station, Carlin Pump Station & Tank, Industrial Sewer Pump Station, Largo Sewer Pump Station, Northport Sewer Pump Station, & Oak Street Pump Station & Tank) to include:
 Qty. of (1) Access Point GE MDS Orbit ECR Radio
45 Quotation TESCO CONTROLS
File Ref. 23H203Q01.doc Page | 3 of 6
Item Qty Description
▫ Omni Antenna & Lightning Arrestor
▫ Pole Mounting Kit, Weatherproofing, Cable Grounding,
Coaxial Feedline, & Ethernet Patch Cable as required
 Qty. of (7) Remote Station GE MDS Orbit ECR Radios
▫ Yagi Directional Antenna & Lightning Arrestor
▫ Pole Mounting Kit, Weatherproofing, Cable Grounding,
Coaxial Feedline, & Ethernet Patch Cable as required
5 Lot Professional Services to include:
 Project Management
 Engineering
▫ engineered bill of materials, equipment schematics, engineered submittals, technical data, as-built documentation, and project records
 Networking/Communications/Telemetry
▫ configuration of the new 5.8GHz and 900MHz radios
▫ provide guidance during the new antenna installations (by City/Others) for indication of height and azimuth
▫ assist during testing and startup of the new radios to ensure the upgraded RF links provide reliable communications
▫ provide an updated network overview diagram illustrating the rearchitected radio infrastructure
 Field Service / Product Startup
▫ removal and decommissioning of the existing radio components internal to the RTU panels at each site and retrofit of the new equipment (external components will be mounted/installed by the City/Others)
▫ product quality review, verification of installation, parameter/configuration adjustments as required, software upload/download as required, function checks, and startup TOTAL (Items 1-5, including applicable sales tax): $412,000.00 Site Index
The following thirty-two (32) sites, consisting of Access Points and Remote Stations, will comprise the City’s upgraded radio system infrastructure:

Site Name
Site Location
(GPS Coordinates: Degrees° / Minutes’ / Seconds’’)
Latitude Longitude

HIGH-SPEED BACKBONE NETWORK
George Kristoff Water Treatment Plant 38° 35’ 47.74’’ N 121° 33’ 03.03’’ W 900 Capital Tower 38° 35’ 00.42’’ N 121° 31’ 13.34’’ W
Port Repeater 38° 33’ 45.49’’ N 121° 32’ 32.14’’ W
PSIP 38° 34’ 18.50’’ N 121° 34’ 53.29’’ W

SUBNETWORKS
Allan Sewer Pump Station 38° 32’ 10.86’’ N 121° 33’ 20.82’’ W Bridge District Pump Station & Tank 38° 34’ 39.88’’ N 121° 31’ 11.20’’ W Bridge District Sewer Pump Station 38° 34’ 29.30’’ N 121° 31’ 08.50’’ W Bridgeway Lakes Pump Station & Tank 38° 30’ 59.74’’ N 121° 34’ 51.59’’ W Bridgeway Lakes Sewer Pump Station 38° 32’ 33.42’’ N 121° 34’ 09.36’’ W 46 Quotation TESCO CONTROLS
File Ref. 23H203Q01.doc Page | 4 of 6
Bryte Sewer Pump Station 38° 35’ 19.92’’ N 121° 32’ 18.48’’ W Carlin Pump Station & Tank 38° 33’ 03.54’’ N 121° 34’ 35.96’’ W Central Pump Station & Tank 38° 33’ 44.02’’ N 121° 32’ 25.62’’ W Coke Sewer Pump Station 38° 34’ 35.77’’ N 121° 32’ 32.98’’ W Deerwood Storm Pump Station 38° 34’ 06.82’’ N 121° 32’ 13.99’’ W Delta Lane Storm Pump Station 38° 34’ 51.31’’ N 121° 31’ 00.24’’ W 5th Street Storm Pump Station 38° 35’ 16.16’’ N 121° 30’ 47.70’’ W Harbor Storm Pump Station 38° 35’ 11.74’’ N 121° 32’ 49.07’’ W Industrial Sewer Pump Station 38° 34’ 15.31’’ N 121° 34’ 25.43’’ W In-Line Booster Pump Station 38° 33’ 35.66’’ N 121° 32’ 17.20’’ W Iron Works Sewer Pump Station 38° 34’ 44.80’’ N 121° 31’ 15.99’’ W Jefferson Sewer Pump Station 38° 35’ 05.45’’ N 121° 31’ 32.64’’ W Largo Sewer Pump Station 38° 31’ 22.14’’ N 121° 34’ 14.28’’ W Northeast Pump Station & Tank / Lighthouse Storm
Pump Station 38° 35’ 24.21’’ N 121° 30’ 37.37’’ W
Northport Sewer Pump Station 38° 34’ 43.35’’ N 121° 33’ 52.55’’ W Oak Street Pump Station & Tank 38° 35’ 16.34’’ N 121° 32’ 44.20’’ W Parlin Ranch Sewer Pump Station 38° 32’ 16.63’’ N 121° 32’ 09.15’’ W Raleys Storm Pump Station 38° 35’ 02.77’’ N 121° 30’ 34.55’’ W South Sewer Pump Station 38° 33’ 48.99’’ N 121° 32’ 14.88’’ W Southport Sewer Pump Station 38° 33’ 08.58’’ N 121° 32’ 17.46’’ W The Rivers Pump Station & Tank 38° 35’ 47.65’’ N 121° 31’ 03.56’’ W Triangle Sewer Pump Station 38° 35’ 12.66’’ N 121° 31’ 39.96’’ W Washington Underpass Storm Pump Station 38° 35’ 00.42’’ N 121° 31’ 06.02’’ W Total Site Count: 32
Progress Payment Milestones
Project Stage: Progress Payment:

Down-Payment (for Engineering Services)................................................................................................. 20% Material Procurement Release...................................................................................................................30% Equipment Hardware/Software Configuration ..........................................................................................30% Deployment, Field Verification, & Startup ................................................................................................. 15% Project Closeout ...........................................................................................................................................5% Project Clarifications
 Unless otherwise indicated by the Scope of Work above, this quote is to furnish only and does not include any trade labor, trade work, construction work, site improvement, contractor services, or any trade installation services. Any trade labor and/or related trade work shall be performed by others/contractor.  Unless otherwise indicated by the Scope of Work above, the following is not included within this quotation:
 Conduit, field wire, tubing, or basic trade installation materials (brackets, screws, bolts, j-box, stanchions, pull-box, etc.)
 Instrumentation mounting components, brackets, stanchions, sunshields, etc.  Local control stations and/or field mounted disconnects.  Instrumentation, devices, components, or equipment not specifically identified in the above quotation.  Fiber optic patch panels, cable, splicing or terminations.  Any 3rd party testing, harmonic testing/analysis, protective device coordination study, short-circuit analysis, or Arc-Flash Risk Assessment (AFRA) services.  Electrical interconnection diagrams for equipment not furnished by TESCO.  ISA process control loop diagrams.
 Signal loop diagrams for equipment not furnished by TESCO. 47 Quotation TESCO CONTROLS
File Ref. 23H203Q01.doc Page | 5 of 6
Terms & Conditions
 Quote is firm for thirty (30) days unless otherwise stated.  Intellectual Property and Confidentiality Notice: The scope of work and price quotation shall not be construed as a formal design or recommendations on design for the related project. All content contained within this quotation is the intellectual property under the proprietorship of Tesco Controls, LLC and is subject to applicable copyright laws. Such intellectual property shall not be duplicated, replicated, copied, or shared without explicit written consent from Tesco Controls, LLC, as it contains confidential information and work product developed exclusively for use by Tesco Controls, LLC.  Submittals & Delivery: to be scheduled in conjunction with the ongoing base project (T-53471X1) following receipt of purchase order, written notice of intent, or notice to proceed.  Lead-Time & Supply Chain Impacts: Due to the supply chain impacts imposed by the pandemic, all quoted lead-times are subject to change.
 Storage Terms: Any item of the product in which shipment is delayed by Buyer may be placed in storage by Seller at Buyer’s expense and risk. If a delay in shipment is requested by Buyer after an order has been entered and accepted:
 a. No charge will be made if the request for delay is made more than six (6) weeks before acknowledged shipping date and the requested delay is for a period not in excess of thirty (30) days.  b. A charge will be made if the requested delay exceeds a period of thirty (30) days or if the request is made within six (6) weeks of the acknowledged shipping date. Seller will advise Buyer of the charge within ten (10) days of receiving Buyer’s request for delay.  c. And if the product is within six (6) weeks of the acknowledged shipping date, then Seller has the option of completing, invoicing, and storing the product and charging one and one-half percent (1.5%) per month, or the maximum percentage permitted by law, whichever is lesser, of the established price for such product, plus storage cost.
 TESCO price is Ex Works (EXW) per INCOTERMS, freight allowed.  Product startup will commence once the product is properly installed and powered up. If Buyer requests or schedules product startup and Seller is unable to conduct startup due to product not being properly installed, powered, or ready for startup (including being put into full service or full operation), then a fee of one thousand five hundred dollars ($1,500.00) will be charged to Buyer to remobilize Seller for product startup.  TESCO carries liability insurance, with full worker's compensation coverage.  TESCO warranties against defect in design workmanship and materials for a period of one (1) year from date of product startup, and does not exceed eighteen (18) months from the date of shipment from the factory.  Unless otherwise stated above, price does not include any sales tax, use tax, or applicable fees; please apply any taxes and/or fees as appropriate. Please note that all invoices will include sales tax where applicable.  Invoices will be billed in accordance with a customer-approved schedule of values and customer-approved payment application.
 Terms are net forty-five (45) days on approved credit. Shipment release requires the following:
 Accounts with sub-par credit will require fifty percent (50%) down-payment upon order and fifty percent (50%) payment at pickup (prior to shipment).
 Accounts with approved credit – all milestone progress payments must be current before releasing shipment or deploying services.
 Any payments made by credit card are subject to a three and one-half percent (3.5%) convenience fee.  Interest will be applied to all past due invoices. Buyer shall pay to Seller all invoiced amount within forty-five (45) calendar days from the date of such invoice. Flow-down provisions are not accepted. In the event any payment becomes past due, Buyer shall pay interest on all late payments, calculated daily and compounded monthly at the rate of one and one-half percent (1.5%) per month. Buyer shall also reimburse Seller for all reasonable costs incurred by Seller in collecting any late payments, including attorneys' fees and court costs.  Price Escalation: If between the quotation date and actual procurement and through no fault of the Seller, the relevant cost of labor, material, freight, tariffs, and other Seller costs combined relating to the contract, increase by greater than two and one-half percent (2.5%) of the overall contract price, then the contract price shall be subject to escalation and increased. Such increase shall be verified by documentation and the amount of contract price escalation shall be calculated as either the actual increased cost to the Seller or, if agreed by 48 Quotation TESCO CONTROLS
File Ref. 23H203Q01.doc Page | 6 of 6
the Parties, the equivalent increase of a relevant industry recognized third-party index, and in both cases without any additional profit or margin being added.
 All merchandise sold is subject to lien laws.
 Final retention to be paid within ten (10) days of the project notice of completion.

Please feel free to contact us at (916) 395-8800 to discuss any questions or comments you may have regarding this quotation.

Sincerely,

TESCO CONTROLS
John Wright
Technical Sales Supervisor
[email protected]
49 Corporate Office
8440 Florin Road, Sacramento, CA 95828
P.O. Box 299007, Sacramento, CA 95829
PH: 916.395.8800 FX: 916.429.2817
File Ref. 24A221Q01.doc Page | 1 of 6
To: City of West Sacramento Quote Date: 1/30/2024
Attn: Chris Kania Quote No.: 24A221Q01
Re: System-Wide Radio Upgrades
Electrical Installation
Dear Chris:

Thank you for your continued interest in TESCO products, services, and solutions. We are pleased to quote the following scope of work pertaining to the above-referenced project.

Scope of Work
This quote is inclusive of the of electrical installation and trade work that TESCO will subcontract to Bockmon & Woody Electric Co., Inc. (Electrical Subcontractor) as it relates to the upgrading the City of West Sacramento’s (City) radio communications system. The electrical subcontracted work quoted herein will be executed in conjunction with the scope of work/supply quoted under TESCO’s Quote No. 23H203Q01, which is specific to the TESCO-furnished radio equipment and configuration services.

The Electrical Subcontractor will be responsible for mounting the new radio antennas and pulling/installing the new feedline cables (coaxial or Ethernet as applicable) at each of the thirty-three (33) sites listed in the Site Index below, as well as furnishing and installing the new antenna poles/masts required of the five (5) Storm Pump Stations highlighted in the site listing. TESCO will provide guidance and oversight during the installation process to ensure the antennas are mounted at the proper heights and aligned correctly.

Following installation, TESCO and the Electrical Subcontractor will perform testing and startup services together to verify the upgraded radio infrastructure communicates properly and reliably. Refer to the Scope of Supply below for a listing of the materials and services to be provided by TESCO and the Electrical Subcontractor.

Scope of Supply
Item Qty Description

RADIO EQUIPMENT INSTALLATION
1 Lot George Kristoff Water Treatment – Electrical Subcontracted Work to include:
 Install one (1) TESCO-furnished radio antenna and feedline cable on the existing tower at 90-ft above ground level.
 Install one (1) TESCO-furnished radio antenna and feedline cable on the existing tower at 95-ft above ground level.
 Install one (1) TESCO-furnished radio antenna and feedline cable on the existing tower at 100-ft above ground level.
 Install new feedline cables from the antennas to the applicable Radio/RTU Panel. Label the cables for TESCO to perform the final terminations to the lightning arrestors mounted within the Radio/RTU Panel.
 Removal and disposal of the existing feedline cables. 2 Lot 900 Capitol Tower – Electrical Subcontracted Work to include:
 Install one (1) TESCO-furnished radio antenna and feedline cable on the existing tower at 95-ft above ground level.

Attachment 4
50 Quotation TESCO CONTROLS
File Ref. 24A221Q01.doc Page | 2 of 6
Item Qty Description
 Install two (2) TESCO-furnished radio antennas and feedline cables on the existing tower at 100-ft above ground level.
 Install new feedline cables from the antennas to the applicable Radio/RTU Panel. Label the cables for TESCO to perform the final terminations to the lightning arrestors mounted within the Radio/RTU Panel.
 Removal and disposal of the existing feedline cables. 3 Lot Port Repeater – Electrical Subcontracted Work to include:
 Install four (4) TESCO-furnished radio antennas and feedline cables on the existing tower at 150-ft above ground level.
 Install new feedline cables from the antennas to the applicable Radio/RTU Panel. Label the cables for TESCO to perform the final terminations to the lightning arrestors mounted within the Radio/RTU Panel.
 Removal and disposal of the existing feedline cables. 4 Lot PSIP – Electrical Subcontracted Work to include:
 Install one (1) TESCO-furnished radio antenna and feedline cable on the existing tower at 50-ft above ground level.
 Install one (1) TESCO-furnished radio antenna and feedline cable on the existing tower at 95-ft above ground level.
 Install one (1) TESCO-furnished radio antenna and feedline cable on the existing tower at 100-ft above ground level.
 Install new feedline cables from the antennas to the applicable Radio/RTU Panel. Label the cables for TESCO to perform the final terminations to the lightning arrestors mounted within the Radio/RTU Panel.
 Removal and disposal of the existing feedline cables. 5 Lot Remote Sites with Existing Antenna Masts/Poles – Electrical Subcontracted Work to include:
 Install the TESCO-furnished radio antennas on the existing poles/masts/structures. (Antenna mounting hardware to be supplied by TESCO).
 Install the TESCO-furnished feedline cables (coaxial or Ethernet as applicable) from the antennas to the applicable Radio/RTU panels; label the cables accordingly.
 Utilize the existing conduits at each site for the underground and aboveground cable/wire runs; TESCO will perform the feedline cable terminations within the Radio/RTU panels.
 Furnish and install the grounding materials and perform the grounding connections.
 Four (4) hours of assistance at each site for testing and startup purposes.
 O&M manuals and As-Built drawings.
**Refer to the Site Index below for a listing of the sites and the associated mounting heights of the new antennas.**
6 Lot Remote Sites Requiring New Antenna Masts/Poles – Electrical Subcontracted Work to include:
 Furnish and install new antenna poles/masts at the following sites:
51 Quotation TESCO CONTROLS
File Ref. 24A221Q01.doc Page | 3 of 6
Item Qty Description
▫ Deerwood Storm Pump Station (30-ft pole & foundation) ▫ 5th Street Storm Pump Station (30-ft, 2-in RGS pipe
mounted to the existing building)
▫ Harbor Storm Pump Station (50-ft Rohn tower)
▫ Jefferson Storm Pump Station (30-ft, 2-in RGS pipe mounted to the existing building)
▫ Washington Underpass Storm Pump Station (20-ft, 2-in RGS pipe mounted to the existing building)
 Install the TESCO-furnished radio antennas on the new poles/masts/structures. (Antenna mounting hardware to be supplied by TESCO).
 Install the TESCO-furnished feedline cables (coaxial or Ethernet as applicable) from the antennas to the applicable Radio/RTU panels; label the cables accordingly.
 Utilize the existing conduits at each site for the underground and aboveground cable/wire runs; TESCO will perform the feedline cable terminations within the Radio/RTU panels.
 Furnish and install the grounding materials and perform the grounding connections.
 Four (4) hours of assistance at each site for testing and startup purposes.
 O&M manuals and As-Built drawings.
**Refer to the Site Index below for a listing of the sites and the associated mounting heights of the new antennas.**
7 Lot Professional Services to include:
 Project Management
▫ project initiation, contract administration, schedule of values, decision & submittal logs, project scheduling & coordination, planning & resource loading, and payment
applications & billings
TOTAL (Items 1-7, including applicable sales tax): $433,550.00 Site Index
The following thirty-three (33) sites, consisting of Access Points and Remote Stations, will comprise the City’s upgraded radio system infrastructure:

Site Name Antenna Mounting Heights
(Feet Above Ground Level)

HIGH-SPEED BACKBONE NETWORK
George Kristoff Water Treatment Plant 90, 95, 100
900 Capital Tower 95, 100, 100
Port Repeater 150, 150, 150, 150
PSIP 50, 95, 100

SUBNETWORKS
Allan Sewer Pump Station 30
Bridge District Pump Station & Tank 40
Bridge District Sewer Pump Station 30
Bridgeway Lakes Pump Station & Tank 35
52 Quotation TESCO CONTROLS
File Ref. 24A221Q01.doc Page | 4 of 6
Bridgeway Lakes Sewer Pump Station 25
Bryte Sewer Pump Station 30
Carlin Pump Station & Tank 35
Central Pump Station & Tank 25
Coke Sewer Pump Station 30
Deerwood Storm Pump Station 30*
Delta Lane Storm Pump Station 40
5th Street Storm Pump Station 30*
Harbor Storm Pump Station 50*
Industrial Sewer Pump Station 30
In-Line Booster Pump Station 40
Iron Works Sewer Pump Station 30
Jefferson Sewer Pump Station 25
Jefferson Storm Pump Station 30*
Largo Sewer Pump Station 30
Northeast Pump Station & Tank / Lighthouse Storm
Pump Station 30
Northport Sewer Pump Station 25
Oak Street Pump Station & Tank 25
Parlin Ranch Sewer Pump Station 40
Raleys Storm Pump Station 60
South Sewer Pump Station 30
Southport Sewer Pump Station 25
The Rivers Pump Station & Tank 40
Triangle Sewer Pump Station 35
Washington Underpass Storm Pump Station 20*
Total Site Count: 33
Please Note: The antenna heights marked with an asterisk (*) require a new mast or tower, which will be supplied and installed by the Electrical Subcontractor.

Billing Milestones
Project Stage: Progress Payment:

Initialization / Down-Payment....................................................................................................................20% Material Procurement Release...................................................................................................................30% Deployment & Installation .........................................................................................................................25% Field Verification & Startup ........................................................................................................................20% Project Closeout ...........................................................................................................................................5% Project Clarifications
 Unless otherwise indicated by the Scope of Work above, the following is not included within this quotation:
 Instrumentation mounting components, brackets, stanchions, sunshields, etc.  Instrumentation, devices, components, or equipment not specifically identified in the above quotation.  Local control stations and/or field mounted disconnects.  Fiber optic patch panels, cable, splicing or terminations.  Any 3rd party testing, harmonic testing/analysis, protective device coordination study, short-circuit analysis, or Arc-Flash Risk Assessment (AFRA) services.  Electrical interconnection diagrams for equipment not furnished by TESCO.  ISA process control loop diagrams.
 Signal loop diagrams for equipment not furnished by TESCO. 53 Quotation TESCO CONTROLS
File Ref. 24A221Q01.doc Page | 5 of 6
 Cost of permits and/or fees (utility, special inspections, etc.).  Cost of payment and performance bonds.
 Storm Water Prevention Plan, Setup, and Maintenance.
 Setup and maintenance of BMPs.
 Uninterruptable Power Supplies.
 Excavation and backfill of contaminated soils.
 Hazardous materials abatement; asbestos removal and testing for asbestos; and working around hazardous materials.
 Painting of conduits, fittings, enclosures, walls, ceilings, etc.  Structural engineering and surveying.
 Electrical engineering or structural engineering seismic studies.  Utility fees and coordination.
 Tree removal or trimming of trees.
 Temporary power or maintenance of temporary power.
 Temporary fencing or toilet.
 Any overtime, shift work, and/or premium time.

Terms & Conditions
 Addendums Acknowledged: 0
 Quote is firm for thirty (30) days unless otherwise stated.  Intellectual Property and Confidentiality Notice: The scope of work and price quotation shall not be construed as a formal design or recommendations on design for the related project. All content contained within this quotation is the intellectual property under the proprietorship of Tesco Controls, LLC and is subject to applicable copyright laws. Such intellectual property shall not be duplicated, replicated, copied, or shared without explicit written consent from Tesco Controls, LLC, as it contains confidential information and work product developed exclusively for use by Tesco Controls, LLC.  Installation Schedule: to be provided after receipt of purchase order, written notice of intent, or notice to proceed.
 Lead-Time & Supply Chain Impacts: Due to the supply chain impacts imposed by the pandemic, all quoted lead-times are subject to change.
 Storage Terms: Any item of the product in which shipment is delayed by Buyer may be placed in storage by Seller at Buyer’s expense and risk. If a delay in shipment is requested by Buyer after an order has been entered and accepted:
 a. No charge will be made if the request for delay is made more than six (6) weeks before acknowledged shipping date and the requested delay is for a period not in excess of thirty (30) days.  b. A charge will be made if the requested delay exceeds a period of thirty (30) days or if the request is made within six (6) weeks of the acknowledged shipping date. Seller will advise Buyer of the charge within ten (10) days of receiving Buyer’s request for delay.  c. And if the product is within six (6) weeks of the acknowledged shipping date, then Seller has the option of completing, invoicing, and storing the product and charging one and one-half percent (1.5%) per month, or the maximum percentage permitted by law, whichever is lesser, of the established price for such product, plus storage cost.
 TESCO price is Ex Works (EXW) per INCOTERMS, freight allowed.  Product startup will commence once the product is properly installed and powered up. If Buyer requests or schedules product startup and Seller is unable to conduct startup due to product not being properly installed, powered, or ready for startup (including being put into full service or full operation), then a fee of one thousand five hundred dollars ($1,500.00) will be charged to Buyer to remobilize Seller for product startup.  TESCO carries liability insurance, with full worker's compensation coverage.  TESCO warranties against defect in design workmanship and materials for a period of one (1) year from date of product startup, and does not exceed eighteen (18) months from the date of shipment from the factory.  Unless otherwise stated above, price does not include any sales tax, use tax, or applicable fees; please apply any taxes and/or fees as appropriate. Please note that all invoices will include sales tax where applicable. 54 Quotation TESCO CONTROLS
File Ref. 24A221Q01.doc Page | 6 of 6
 Invoices will be billed in accordance with a customer-approved schedule of values and customer-approved payment application.
 Terms are net forty-five (45) days on approved credit. Shipment release requires the following:
 Accounts with sub-par credit will require fifty percent (50%) down-payment upon order and fifty percent (50%) payment at pickup (prior to shipment).
 Accounts with approved credit – all billing milestone payments must be current before releasing shipment or deploying services.
 Any payments made by credit card are subject to a four percent (4%) processing fee.  Interest will be applied to all past due invoices. Buyer shall pay to Seller all invoiced amount within forty-five (45) calendar days from the date of such invoice. Flow-down provisions are not accepted. In the event any payment becomes past due, Buyer shall pay interest on all late payments, calculated daily and compounded monthly at the rate of one and one-half percent (1.5%) per month. Buyer shall also reimburse Seller for all reasonable costs incurred by Seller in collecting any late payments, including attorneys' fees and court costs.  Price Escalation: If between the quotation date and actual procurement and through no fault of the Seller, the relevant cost of labor, material, freight, tariffs, and other Seller costs combined relating to the contract, increase by greater than two and one-half percent (2.5%) of the overall contract price, then the contract price shall be subject to escalation and increased. Such increase shall be verified by documentation and the amount of contract price escalation shall be calculated as either the actual increased cost to the Seller or, if agreed by the Parties, the equivalent increase of a relevant industry recognized third-party index, and in both cases without any additional profit or margin being added.
 All merchandise sold is subject to lien laws.
 TESCO’s liabilities shall not exceed ten percent (10%) of TESCO’s total order value.  Final retention to be paid within ten (10) days of the project notice of completion.

Please feel free to contact us at (916) 395-8800 to discuss any questions or comments you may have regarding this quotation.

Sincerely,

TESCO CONTROLS
John Wright
Technical Sales Supervisor
[email protected]
55 CITY COUNCIL AGENDA REPORT
MEETING DATE: April 10, 2024 ITEM # 8
SUBJECT:

CONSIDERATION OF APPROVAL OF PROFESSIONAL SERVICES CONTRACT AMENDMENT 3 FOR ON-CALL RIGHT OF WAY SERVICES WITH CMD WESTMAVERICK ALLIANCE COMPANY INITIATED OR REQUESTED BY: REPORT COORDINATED OR PREPARED BY:
[ ] Council [ X ] Staff
[ ] Other
Fred Arnold, Sr. Program Manager/ Real Property
Asset Manager
Capital Projects Department
ATTACHMENT [ X ] Yes [ ] No [ ] Information [ ] Direction [X ] Action

OBJECTIVE
The purpose of this report is to provide the City Council with sufficient information to approve Amendment 3 of the professional services contract with CMD West-Maverick Alliance Company for On-Call Right of Way services.

RECOMMENDED ACTION
Staff respectfully recommends that the City Council:
1) Approve Amendment 3 to the professional services contract with CMD West-Maverick Alliance Company in the amount of $400,000;
2) Extend the contract with CMD West-Maverick for services to June 30, 2025; and 3) Delegate authority to the City Manager or his designee to execute Contract Amendment 3, issue notices to proceed (NTP), and execute non-substantive changes or modifications to the Contract for services, with approval from the City Attorney.

BACKGROUND
In the course of implementing City infrastructure projects and other initiatives, staff engage in real property transactions that require professional right of way services. These transactions require a vast array of right of way services including but not limited to: acquisition and relocation assistance, appraisal, appraisal review, environmental site assessments Phase 1 & 2, escrow and title services, property management, and assorted real property permits. The Federal Uniform Acquisition, Relocation Assistance Advisory Services Act of 1970 (as amended), CFR 49, Part 24, and the State of California, Caltrans, Right of Way Manual defines the procedures required for performing real property activities. The City, as a local agency, is responsible for assuring that real property activities are performed in accordance with Federal, State and Local policy guidelines and procedures.

On October 6, 2021, the City released a Request for Qualifications (RFQ) for On-Call Right of Way Services. On November 8, 2021, the RFQ’s submittal deadline, a total of eight Statements of Qualification (SOQ) were received. SOQs were received from Associated Right of Way Services, Inc. (ARWS); Bender Rosenthal, Inc. (BRI); CMD West-Maverick Alliance Company; Interwest Consulting Group; Monument ROW Inc.; Overland Pacific & Cutler, LLC (OPC); Paragon Partners Consultants, LLC.; and Universal Field Services, Inc. On January 19, 2022, the City Council approved awarding three contracts total, each with a Not to Exceed (NTE) limit of $100,000 to accommodate the current project needs within the City: CMD West-Maverick Alliance Company, Interwest Consulting Group, and Monument ROW, Inc. All three On-Call Right of Way Contracts are scheduled to terminate January 18, 2025. It is anticipated that prior to the contract terminations, staff will issue a new RFQ for solicitation of On-Call Right of Way Servicers.

ANALYSIS
Subsequent to City Council approval of the three On-Call Right-of-Way Contracts on January 19, 2022, staff selected one of the three approved Contractors for specific work. CMD West-Maverick Alliance was selected to provide an array of On-Call ROW services, including appraisal and property management services. Ongoing property management services are currently being provided for the recently purchased Club Pheasant Restaurant located at 2525 Jefferson Blvd. Services include landscape maintenance, security patrol, security alarm services, graffiti removal, pest control, repair, maintenance, and debris removal. Ongoing property management services are also being provided for the Stone Lock Facility located 2041 South River Road.

Property management services include landscape maintenance, security patrol, graffiti removal, repair, maintenance, and debris removal.

On February 15, 2023, staff requested, and Council approved a $200,000 Amendment 1 to the CMD WestMaverick Alliance On-Call Right of Way Services Contract with a Not to Exceed (NTE) amount of $300,000. On November 8, 2023, staff requested, and Council approved a $306,000 Amendment 2. Staff is requesting approval of Amendment 3 in the amount of $400,000. The contract will include an increase in the Not to Exceed 56 3rd Amendment for On-Call Right of Way Services with CMD West-Maverick Alliance Company Contract April 10, 2024

(NTE) amount from the original $100,000 to $1,006,000. The exact work scope and schedule were not identified in the attached contract; instead, a Notice to Proceed (NTP) will be issued for each service requested, outlining the exact scope of work and schedule for each project.

Amendment 3 to the contract is needed at this time due to an increased need for services at the Stone Lock facility and Club Pheasant. Staff is currently reviewing the property management needs for city owned properties and will be preparing to adjust the budget requests for fiscal year 2024/25 and beyond in upcoming budget cycles to better respond and address needs at the city owned properties.

Environmental Considerations
This action is not subject to CEQA because it is not an activity that may cause either a direct or reasonably foreseeable indirect physical change in the environment. (Pub. Resources Code, § 21065; CEQA Guidelines §§ 15060(c), 15378(a).)
Commission Recommendation
Although a commission recommendation was not required for this item, the Economic Development & Housing Commission has received presentations on projects that are representative of the City’s need for the proposed right of way services. These include, but are not limited to, Washington Realized: A Sustainable Community Strategy, the Bridge District Specific Plan, and the Pioneer Bluff and Stone Lock Reuse Master Plan.

Strategic Plan Integration
This item will advance work related to the City Council’s 2023 Strategic Plan Policy Agenda item, “Enterprise Crossing Project Development” and Management Agenda items, “I Street Bridge Replacement/Deck Conversion”, “Grand Gateway Development” and “Pheasant Club Development”.

Alternatives
The Council’s primary alternatives include:
1) Approve the recommended actions as stated above.
2) Make adjustments to the recommended actions.
3) Reject the recommended actions and direct staff to complete separate solicitations for right of way services for every project.

Staff does not recommend alternatives 2 and 3 as soliciting for services for every project would require an excessive amount of staff time and could potentially delay project schedules.

Coordination and Review
This report was prepared by the Capital Projects Department in coordination with and review by the City Attorney’s Office, Economic Development & Housing Department, and the Finance Department.

Budget/Cost Impact
Costs for these services will be paid from previously appropriated budgets for the remainder of FY 2023/24.

Additional funding to cover anticipated costs for FY 2024/25 will be requested as part of the mid-term budget.

Funding is currently identified for all but $180,000 in costs anticipated for the Stone Lock property.

ATTACHMENT

1. Attachment 1 - CMD West-Maverick Alliance Company Contract Amendment 3 57 Attachment 1
CMD West
MC022-22 On-Call ROW Services
Expires 6/30/25
AMENDMENT NO. 3
to the

CONTRACT FOR SERVICES
between the

CITY OF WEST SACRAMENTO
and

CMD WEST-MAVERICK ALLIANCE COMPANY
Dated January 19, 2022
This Amendment No. 3 to the Contract for Services between the City of West Sacramento and CMD West-Maverick Alliance Company dated January 19, 2022, is made and entered into this 10th day of April, 2024. Except as expressly amended herein, the January 19, 2022 Contract for Services is in full force and effect.

RECITALS
WHEREAS, the City requires right-of-way acquisition services on an as-needed basis related to Capital Improvement projects; and
WHEREAS, the Consultant presented a proposal for such services to the City, dated November 8, 2021, and is duly licensed, qualified and experienced to perform those services; and
WHEREAS, additional services and locations are needed that were not included on the initial contract; and
WHEREAS, Amendment 2 was executed on November 9, 2023 to add services for Club Pheasant and Stone Lock; and
WHEREAS, additional scope and compensation are necessary to continue maintaining the properties; and
WHEREAS, the City and Consultant desire to amend said contract.

NOW, THEREFORE, IT IS MUTUALLY AGREED by parties hereto to amend said agreement as follows:

I. COMPENSATION:

The compensation as set forth in the Contract for Services dated January 19, 2022, shall be revised to include the following:

Compensation shall be increased by $400,000 and shall not exceed $1,006,000 without the City’s prior approval.

II. TERM OF CONTRACT
The term of this contract shall be extended and shall terminate on June 30, 2025.

IN WITNESS WHEREOF the parties hereto have executed this Agreement as the date herein set forth.

CITY OF WEST SACRAMENTO
By:

Amanda Berlin, Assistant City Manager
58 Attachment 1
CMD West
MC022-22 On-Call ROW Services
Expires 6/30/25

CMD West-Maverick Alliance Company
By:

Conner McDonald, Principal

APPROVED AS TO FORM
By:

Jeffrey Mitchell, City Attorney
ATTEST:

By: ________________________________________________________ Jennifer Cusmir, City Clerk
59 Attachment 1
CMD West
MC022-22 On-Call ROW Services
Expires 6/30/25
Exhibit A

SCOPE OF WORK
CMD West Maverick Alliance will provide an array of On-Call ROW services, including appraisal, Environmental Site Assessment (ESA) Phase 1, and property management.

Property management services will include but are not limited to:
 Club Pheasant restaurant located at 2525 Jefferson Blvd  Stone Lock Facility located at 2041 South River Road
Stone Lock:

Services include landscape maintenance, security patrol, graffiti removal, repair, maintenance, and debris removal.

Club Pheasant:

Services include landscape maintenance, security patrol, security alarm services, graffiti removal, pest control, repair, maintenance, and debris removal.

Unallocated:

Additional services will be requested as needed for Citywide surplus property lot cleanup and property disposition for which a Notice to Proceed (NTP) will be issued for each service requested. The NTP shall outline the exact scope of work and schedule. 60 CITY COUNCIL AGENDA REPORT
MEETING DATE: April 10, 2024 ITEM # 9
CONSIDERATION OF ADOPTION OF RESOLUTION 24-27 DELEGATING AUTHORITY

TO THE CITY MANAGER TO UNDERTAKE CERTAIN ACTIONS TO COMPLETE REAL

PROPERTY TRANSACTIONS FOR THE WEST SACRAMENTO ELECTRIC VEHICLE (EV) CHARGING STATION INSTALLATION PROJECT (CIP 11036)
INITIATED OR REQUESTED BY: REPORT COORDINATED OR PREPARED BY:
[ ] Council [X ] Staff
[ ] Other
Fred Arnold, Real Property Asset Manager
Capital Projects Department
ATTACHMENT [ X ] Yes [ ] No [ ] Information [ ] Direction [X ] Action

OBJECTIVE
The objective of this report is to obtain City Council adoption of Resolution 24-27 delegating authority to the City Manager to complete real estate transactions necessary for construction of the West Sacramento Electric Vehicle (EV) Charging Station Installation Project (CIP 11036).

RECOMMENDED ACTION
Staff respectfully recommends the City Council:

1. Find that the Electric Vehicle (EV) charging station installation project is exempt from the California Environmental Quality Act (CEQA) under CEQA Guidelines Sections 15301 (Existing Facilities), 15303 (Construction of Small Facilities or Structures), 15304 (Minor Alterations to Land), and 15311 (Accessory Structures).

2. Adopt Resolution 24-27 delegating authority to the City Manager to complete real estate transactions necessary for construction of the West Sacramento Electric Vehicle (EV) Charging Station Installation Project (CIP 11036).

BACKGROUND
In December 2018, the Sacramento Area Council of Governments (SACOG) Board of Directors authorized the award of a Green Region grant in the amount of $2,665,000 to the City of West Sacramento, funding the West Sacramento Plug-in Partnership Program. The Plug-in Partnership (PiP) program supports increased adoption and use of zero emission vehicles through the installation of electric vehicle (EV) charging stations throughout the City.

The overall, original PiP program scope includes design, permitting, construction, and installation of Level 2 (L2) and Direct Current Fast Charger (DCFC) charging stations; the acquisition of 3-5 demonstration Zero Emission Vehicles (ZEVs) to be used for the City’s On-Demand Rideshare Program; and outreach to freight stakeholders and the business community encouraging medium-duty fleet electrification. The program was broken into phases, with Phase 1 focused primarily on City-owned and EV ready site locations to support expedient installation of charging infrastructure where possible, and Phase 2 expanding work to assess private property locations requiring coordinating with property owners or areas without electrical infrastructure.

The City Council adopted Resolution 19-93 approving the Capital Improvement Program (CIP) Budget for fiscal years 2019-20 and 2020-21 on September 18, 2019, which included a swap of $2,665,000 in local funds ($1,000,000 of Measure E and $1,665,000 of General Fund) for the project which defederalized the PiP project and enabled work on the project to begin. Since then, staff has continued work on siting installations, coordinating with ongoing City-owned projects to make-ready for EV installations where appropriate. In addition to now utilizing local funds, the City still maintained a commitment to deliver a minimum of 25 L2 charging stations and 7 DCFCs.

In April 2021, the City entered into a contract formalizing the City’s partnership with ChargePoint Inc., as committed to SACOG in the PiP application and in May 2021, the City solicited proposals from qualified firms for professional engineering services for the design of EV charging stations at multiple sites throughout the City.

In September 2021, the City Council approved a contract with Kimley-Horn and Associates, Inc. for the design of L2 and DCFC EV charging stations for Phase 1. In June 2022, the City Council approved Amendment No. 1 to revise the design contract with Kimley-Horn and Associates, Inc. to include Phase 2 EV charging station sites to uphold the SACOG Green Region grant commitments.
61 RESOLUTION 24-27 REGARDING ELECTRIC VEHICLE (EV) CHARGING STATION INSTALLATION PROJECT.

April 10, 2024

In spring/summer 2022, the City coordinated with SACOG to amend the Green Region grant commitments. Due to critical issues with operations, maintenance, and insurance in acquiring ZEVs for the City’s contracted OnDemand Rideshare Program, SACOG allowed City to reallocate funds committed to the demonstration ZEV component and expand the EV charging infrastructure component to increase the number of charging stations installed. In May 2022, the City executed Amendment No. 2 to extend the term of Kimley-Horn and Associates, Inc. contract to September 2023. In July 2022, the City awarded a contract with Rexel Energy Solutions to purchase ChargePoint, Inc.’s EV chargers - 10 single-port L2 chargers, 26 dual-port L2 chargers, and 13 singleport DCFC chargers. SACOG formally amended the Green Region grant in August 2022 to acknowledge the changes in the grant commitment.

The Capital Projects Department conducted a competitive bid to select a contractor for the West Sacramento EV Charging Station Installation Project on October 28, 2022, the bid package was advertised in the local paper, the City’s website through OpenGov.com, and Chamber of Commerce. At the close of the advertising period, City staff received five (5) proposals that were opened on December 12, 2022, with four (4) qualifying proposals.

After examining the Contractor’s licenses, work experience, qualifications and proposal submitted in each of the completed bid packages, staff determined that Quantum Energy Services & Technology, Inc. was the lowest responsive and responsible bidder, with a total proposal of $706,424.92. On February 15, 2023, the City Council awarded the construction contract to Quantum Energy Services & Technology, Inc in the amount of $706,424. 92, plus amendment authority up to 15% or $105,963.74 for a total contract award of $812,388.66.

Through the outreach and coordination to freight stakeholders and the business community encouraging medium-duty fleet electrification commitment of the Green Region grant, the City completed the Sacramento Region Medium-and Heavy-Duty (MHD) Zero Emission Vehicle Blueprint Planning Project. With reallocation of and reconciliation of remaining the Green Region funds, City staff proposed the installation of a battery-integrated fast charger at City Hall, a recommendation of the Blueprint plan. In May 2023, City Council approved the purchase of a FreeWire Boost 200 DCFC charging station. Additionally, City Council approved Amendment No. 3 to the Kimley-Horn and Associates Inc. design contract to complete the design phase of FreeWire Technologies Boost 200 DCFC charging station and to provide construction administration as part of the Plug-In Partnership Program, extending the contract term to September 2024.

ANALYSIS
To date, the City has successfully finalized infrastructure development at nine (9) locations, with three (3) more sites slated for construction. Among these, four (4) sites feature fully operational charging stations, offering a total of eight (8) Level 2 chargers (14 ports) and one (1) DCFC charger (2 ports), to address the growing demand for Electric Vehicle (EV) charging. The remaining five (5) sites are either in the final stages of completion or awaiting the completion of PG&E infrastructure work.

The City has been coordinating with PG&E to power up and energize EV Chargers throughout the City. Instances have occurred where PG&E requires the City to grant land rights in the form of easements to power up and energize EV Chargers installed and constructed on City land i.e., surface parking lots without power and lighting.

There may also be instances where the City would need to acquire a minimal section of a parcel to complete the project, which will include acquiring or disposing of fee title.

PG&E is requesting that the City grant Easements at three locations – 74 Bridge Street, 15th & Alabama Street, and 3rd & D Street.

Environmental Considerations
Electric Vehicle (EV) charging station installations is exempt from the California Environmental Quality Act (CEQA) under CEQA Guidelines Sections 15301 (Existing Facilities), 15303 (Construction of Small Facilities or Structures), 15304 (Minor Alterations to Land), and 15311 (Accessory Structures). No federal funding is in use for this project and, as such, the project is not subject to NEPA.

Commission Recommendation
Not applicable.

Strategic Plan Integration
Not applicable.

Alternatives
The Council’s primary alternatives are summarized below:
62 RESOLUTION 24-27 REGARDING ELECTRIC VEHICLE (EV) CHARGING STATION INSTALLATION PROJECT.

April 10, 2024

1. Approve the recommended actions as stated above;

2. Make changes to the recommended action or defer the action to a later date;

3. Deny the recommended action or delete the project.

Staff recommends Alternative 1 as it provides the City the ability to continue the project meet the grant requirements of the SACOG Green Region grant. Alternative 2 is not recommended as it may result in delays and this work is critical to implementing multiple City plans and goals to address climate change by encouraging EV adoption by residents through expanded access to EV charging infrastructure. Alternative 3 is not recommended as the City will not be able to complete meet its commitments to the SACOG Green Region grant.

Coordination and Review
This report was prepared by the Capital Projects Department and has been coordinated with and reviewed by the Community Development Department and Finance Department Budget/Cost Impact
The West Sacramento Electric Vehicle (EV) Charging Station Installation Project is included in the City’s current Capital Improvement Program (CIP) as CIP project 11036. The minimal cost of the requested action is within the budget of the project and no additional funding or appropriations are required or being requested at this time.

ATTACHMENT

1. Resolution no. 24-27
63 Attachment 1
RESOLUTION 24-27

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST SACRAMENTO

DELEGATING AUTHORITY TO THE CITY MANAGER TO UNDERTAKE CERTAIN ACTIONS

TO COMMENCE AND COMPLETE REAL PROPERTY TRANSACTIONS FOR THE WEST

SACRAMENTO ELECTRIC VEHICLE (EV) CHARGING STATION INSTALLATION PROJECT (CIP 11036)
WHEREAS, in December 2018, SACOG awarded a Green Region grant in the amount of $2,665,000 to the City of West Sacramento, funding the West Sacramento Plug-in Partnership Program (PiP); and
WHEREAS, on September 18, 2019, the City Council adopted Resolution 19-93 approving the Capital Improvement Program Budget (CIP 11036) for fiscal years 2019-20 and 2020-21, which included a swap of $2,665,000 in local funds ($1,000,000 of Measure E and $1,665,000 of General Fund) for the project which defederalized the PiP Program; and WHEREAS, Council action will support continued work on the PiP Program, which seeks to expand the availability and accessibility of electric vehicle charging infrastructure for West Sacramento; and
WHEREAS, the City has purchased 10 single-port Level 2 chargers, 26 dual-port Level 2 chargers, and 12 Direct Current Fast Charging ChargePoint Inc. electric vehicle (EV) chargers and one Direct Current Fast Charging FreeWire Technologies EV Charger; and WHEREAS, in February 2023, the City Council awarded a construction contract to Quantum Energy Services & Technology, Inc. to install EV chargers as part of the PiP Program; and
WHEREAS, electric vehicle (EV) charging station installation projects are exempt from the California Environmental Quality Act (CEQA) under CEQA Guidelines Sections 15301 (Existing Facilities), 15303 (Construction of Small Facilities or Structures), 15304 (Minor Alterations to Land), and 15311 (Accessory Structures). No federal funding is in use for this project and, as such, the project is not subject to NEPA; and
WHEREAS, in the process of the construction of the improvements, it has been determined by City staff and PG&E that additional rights-of-way would be needed over certain City property to install EV Charging Stations; and
WHEREAS, it is in the best interests of the City to acquire and or grant such easements to PG&E to complete construction of the EV Charging Station Installation Project; and WHEREAS, real property fee title, permanent easements, temporary easements, permits, temporary access are necessary for completion of construction and installation of the project.

NOW, THEREFORE, BE IT RESOLVED AND ORDERED, by the City Council of the City of West Sacramento, that the City Council delegates authority to the City Manager to act on their behalf to commence discussions and complete real property transactions necessary to complete electric vehicle charging station construction and installation project at three locations - 74 Bridge Street, 15th & Alabama Street, and 3rd & D Street.
64 Attachment 1
PASSED AND ADOPTED at a regular meeting of the City Council of the City of West Sacramento on this 10th day of April, 2024, by the following vote:

AYES:

NOES:

ABSENT:

Martha Guererro, Mayor
ATTEST:

Jennifer Cusmir, City Clerk
65 CITY COUNCIL AGENDA REPORT
MEETING DATE: April 10, 2024 ITEM # 10
SUBJECT:

CONSIDERATION OF ADOPTION OF RESOLUTION 24-36 REGARDING THE EMERGENCY CONTRACT WITH IRELAND ELECTRIC INC FOR THE FIRE STATION 41 FACILITY REPAIR PROJECT (CIP 51044)
INITIATED OR REQUESTED BY: REPORT COORDINATED OR PREPARED BY:
[ ] Council [X] Staff
[ ] Other
Timothy Spinelli, Senior Project Manager
Capital Projects Department
William Roberts, Director
Public Works Operations & Maintenance
Department
ATTACHMENT [X] Yes [ ] No [ ] Information [ ] Direction [X] Action

OBJECTIVE
The objective of this report is to provide the City Council with sufficient information to adopt Resolution 24-36 regarding the Emergency Contract with Ireland Electric Inc for the Fire Station 41 Facility Repair Project occurring at the City of West Sacramento Fire Station 41 located at 132 15th Street.

RECOMMENDED ACTION
Staff respectfully recommends that the City Council:
1) Find that Fire Station 41 Facility Repair project is exempt from CEQA analysis under CEQA Guidelines 15269. According to the CEQA Guidelines, an emergency includes emergency repairs to public or privately owned service facilities necessary to maintain service essential to the public health, safety, or welfare; and
2) Adopt, by a minimum four-fifths vote of the Council, Resolution 24-36, regarding the Emergency Contract with Ireland Electric Inc for the Fire Station 41 Facility Repair Project.

BACKGROUND
West Sacramento Fire Station 41 is located at 132 15th Street and is the City’s oldest fire station, built originally in 1938 with funds from the Volunteer Fire Department. The original station was a community gathering place with significant historical relevance and roots in the West Sacramento Community. Station 41 underwent a major renovation in 2006, and the aesthetics of the facility renovation were selected to honor and reflect the people, efforts, and history of the original building. Some components of the building have not been renovated recently and are now obsolete. The commercial lighting controller is one of these components and on December 31, 2023, the controller failed completely and left the station without lighting.

City staff were able to replace the obsolete controller module with a used module that temporarily allowed for some of the building’s lighting to work. The temporary measures were not adequate, however, for a facility that provides essential services to the public, leading City staff to consult with Ireland Electric Inc, under contract with the Public Works O&M Department for on-call electrical services, to assess the situation and provide a quote to replace the lighting controller. As the quote for equipment and installation exceeded the scope of the on-call contract, Ireland Electric was selected to perform the repairs under an emergency contract.

ANALYSIS
For the purposes of contracting, Section 1102 of the Public Contract Code (PCC) defines an emergency as “a sudden, unexpected occurrence that poses a clear and imminent danger, requiring immediate action to prevent or mitigate the loss or impairment of life, health, property, or essential services.” PCC 20168 allows cities to enter into no-bid emergency construction contracts following the procedure set out in PCC22050. PCC 22050 allows a city to delegate this authority to a non-elected public official. West Sacramento Municipal Code 3.04.090 delegates this authority to the “purchasing agent”, which is elsewhere defined as the City Manager.

Once the contract has been approved, the City Manager is required to report on the contract at the next City Council meeting (PCC 22050(b)(3)). If the work is continuing, the Council needs to adopt a resolution allowing the work to continue (PCC 22050(c)(2)). Because the work involved in the emergency repair will likely take one to two weeks, the work may extend beyond the April 10, 2024, City Council meeting. Therefore, according to PCC 22050(c)(2), the Council needs to adopt a resolution allowing the work of the contractor to continue. 66 Fire Station 41 Emergency Repair Project
April 10, 2024

Resolution 24-36, allowing the work of the contractor to continue beyond the April 10, 2024, Council meeting, is attached. The resolution must be approved by a minimum four-fifths vote of the Council for the work to continue.

Environmental Considerations
This emergency repair is exempt from CEQA analysis under CEQA Guidelines 15269. According to the CEQA Guidelines, an emergency includes emergency repairs to public or privately owned service facilities necessary to maintain service essential to the public health, safety, or welfare.

Commission Recommendation
N/A
Strategic Plan Integration
N/A
Alternatives
The Council’s primary alternatives are summarized below:
1) Approve the recommended actions as stated above.
2) Delay or revise the recommended actions.
3) Not approve the recommended actions.

Alternatives 2 and 3 are not recommended as the adoption of Resolution 24-36 is required for the contractor to complete the emergency work detailed in this report.

Coordination and Review
This report was prepared by the Capital Projects Department and coordinated with and reviewed by the Public Works Operations and Maintenance Department, Fire Department, Finance Department, and the City Attorney.

Budget/Cost Impact
The emergency work identified in this report is not eligible for reimbursement by YCPARMIA. Capital Improvement Program (CIP) 51044 has been created for the Fire Station 41 electrical repairs. Staff recommends the use of General Facilities Fund (Fund 208) for this work, totaling $45,000.

ATTACHMENTS

1. Notice of Exemption (CEQA)

2. Resolution 24-36

3. Emergency Contract with Ireland Electric Inc.
67 68
ATTACHMENT 2
RESOLUTION 24-36

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST SACRAMENTO

REGARDING CONTINUANCE OF THE EMERGENCY CONTRACT WITH IRELAND ELECTRIC, INC. FOR THE FIRE STATION 41 FACILITY REPAIR PROJECT AND RELATED

BUDGET APPROPRIATIONS
WHEREAS, on December 31, 2023, Fire Station 41 lost lighting at the entire fire station; and
WHEREAS, City staff discovered that the commercial lighting control system at Fire Station 41 had completely failed due to age and obsolescence; and WHEREAS, City staff contacted Ireland Electric Inc., under contract for on-call electrical repair services, to assess the damages and provide an estimate for repair; and WHEREAS, Ireland Electric determined that the existing controller was beyond repair.

Due to the immediate need for lighting, a used lighting controller was installed, providing temporary and partial lighting to the facility; and
WHEREAS, City staff requested a quote for a replacement controller from Ireland Electric Inc. as a permanent solution to return the facility to normal operation; and WHEREAS, The resulting estimate for the repairs and installation exceeded the scope of the on-call contract, City staff selected Ireland Electric Inc. to perform the repairs under an emergency contract; and
WHEREAS, The installation of the new lighting controller began 3/18/2024 and due to the complexity of the wiring at the aged facility, the completion for the work will likely take several weeks; and
WHEREAS, for the purposes of contracting, Section 1102 of the Public Contract Code (PCC) defines an emergency as "a sudden, unexpected occurrence that poses a clear and imminent danger, requiring immediate action to prevent or mitigate the loss or impairment of life, health, property, or essential public services”; and
WHEREAS, PCC 20168 allows cities to enter into no-bid, emergency construction contracts following the procedure set out in PCC 22050; and WHEREAS, PCC 22050 allows a city to delegate this authority to a non-elected public official and West Sacramento Municipal Code 3.04.090 delegates this authority to the “purchasing agent”, which is elsewhere defined as the City Manager; and WHEREAS, once the emergency contract has been approved, the City Manager is required to report on the contract at the next City Council meeting (PCC 22050(b)(3)); and WHEREAS, if the work is continuing, the Council needs to adopt a resolution allowing the work to continue (PCC 22050(c)(2)); and
WHEREAS, because the work involved in the emergency repair will likely take several weeks, the work may extend beyond the April 10, 2024, City Council meeting and therefore according to PCC 22050(c)(2), the Council needs to adopt a resolution allowing the work of the 69 Resolution 24-36

contractor to continue beyond April 10, 2024; and
WHEREAS, this repair is not covered by insurance, and funding of $45,000 is needed to fund the cost of the contract with Ireland Electric Inc. plus associated staff time; and WHEREAS, staff is proposing to fund the project from the General Facilities Fund (Fund 208): and
WHEREAS, the City Council has considered all information related to this matter, as presented at the public meetings of the City Council identified herein, including any supporting reports by City staff, and any other information provided during public meetings.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of West Sacramento as follows:

1. The City Council hereby finds there is a need to allow continuance of the work to complete the emergency repairs as described in the contract with Ireland Electric Inc., beyond April 10, 2024.

2. The City Council hereby finds that the facts set forth in the recitals to this Resolution are true and correct and establish the factual basis for the City Council’s adoption of this Resolution.

3. The City Council hereby approves amendments to the Capital Improvement Program (CIP) for the 2023/24 fiscal year as listed below:

SOURCES
$45,000 400-9900-4990/400-51044-4990 Transfer from Gen Fac Fund $45,000 208-0000-3110 General Facilities Fund Balance
$45,000 TOTAL SOURCES
USES
$45,000 208-9910-5950 Transfer out from Gen Fac Fund
$45,000 400-9900-5530/400-51044-5800 Fire Station 41 Electrical Repairs $45,000 TOTAL USES
*Note: Interfund transfers not included in total to avoid duplication of total costs.

4. This Resolution shall take effect immediately upon its adoption.

PASSED AND ADOPTED by the West Sacramento City Council this 10th day of April, 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
70 Resolution 24-36

Martha Guerrero, Mayor
ATTEST:

Jennifer Cusmir, City Clerk
71 Ireland Electric, Inc
CPC24-043 Fire Station 41 Facility Repair Project
15 Working Days
Updated 8/3/23

CONSTRUCTION CONTRACT
THIS CONTRACT made on February 2nd, 2024, by and between the CITY OF WEST SACRAMENTO (“City”), and Ireland Electric, Inc., hereinafter “Contractor”. The City and Contractor may be collectively referred to as the “parties”.

The parties have mutually covenanted and agreed as follows:

1. THE CONTRACT DOCUMENTS:

The complete Contract consists of the following documents (“Contract Documents”):

Construction Contract (See Part 2)
Payment Bond to accompany Contract (See Part 2)
Performance Bond to accompany Contract (See Part 2)
Contractor’s Certification Regarding Workers’ Compensation (See Part 2) General Conditions (See Part 3)
Supplemental Conditions (Special Provisions) (See Part 4) Drawings
Technical Specifications (See Part 4)
Change Orders
City of West Sacramento Standard Specifications 2002, with Amendments #1 & #2 State of California Department of Transportation (Caltrans) Standard Specifications 2015 Contractor’s Emergency Invoice (Accepted Bid)

2. THE WORK:

The Contractor agrees to furnish all tools, equipment, apparatus, facilities, labor, transportation, and material necessary to perform and complete in a good and workmanlike manner, the Fire Station 41 Facility Repair “Project” as called for, and in the manner designated in, and in strict conformity with, the Contract Documents. It is understood and agreed that the tools, equipment, apparatus, facilities, labor, transportation, and material shall be furnished and the work performed and completed as required in the Drawings and Specifications under the sole direction and control of the Contractor, and subject to inspection and approval of the City, or its representatives. The City hereby designates as its representative for the purpose of this Contract the following named person: Jaipal Chahal

3. CONTRACT PRICE:

The City agrees to pay and the Contractor agrees to accept, in full payment for the work above agreed to be done, the sum of $38,065 for the Project subject to additions and deductions as provided in the Contract Documents.

4. COMPLETION DATE:

The Project shall be commenced on the date specified in the Notice to Proceed. The total project will be completed within fifteen (15) working days, as defined in the General Conditions, after the date stated in the Notice to Proceed.

DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 72 Ireland Electric, Inc
CPC24-043 Fire Station 41 Facility Repair Project
15 Working Days
Updated 8/3/23

5. NOTICE AND SERVICE THEREOF:

Any notice from one party to the other under the Contract shall be in writing and shall be dated and signed by the party giving such notice or by a duly authorized representative of such party. Any such notice shall not be effective for any purpose whatsoever unless served in the following manner, namely:
(a) If the notice is given to the City, by personal delivery thereof to the Director of Capital Projects, or by depositing the same in the United States mail, enclosed in a sealed envelope, postage prepaid, and certified; addressed to the City at:

City of West Sacramento
Ariana Adame, Director of Capital Projects
1110 West Capitol Avenue, 1st Floor
West Sacramento, CA 95691
(b) If the notice is given to the Contractor, by personal delivery thereof to said Contractor or to its duly authorized representative at the site of the project, or by depositing the same in the United States mail, enclosed in a sealed envelope, postage prepaid, and certified; addressed to the Contractor at:

Business Ireland Electric, Inc
Attention Chris Onnen
Street Address 1544 Santa Ana Ave #120
City, State, Zip Code Sacramento, CA 95838
(c) If the notice is given to the surety or any other person, by personal delivery to such surety or other person, or by depositing the same in the United States mail, enclosed in a sealed envelope, addressed to such surety or other person, as the case may be, at the address of such surety or person last communicated by it to the party giving the notice, postage prepaid and certified.

6. LIQUIDATED DAMAGES:

Liquidated damages as provided for in the General Conditions of the Contract shall be in the sum of One Thousand Dollars ($1000.00) for each and every day as defined therein for each different scope of work as defined by the Base Bid and each change order except as otherwise specified in the Supplemental Conditions.

7. PREVAILING WAGE:

Copies of the prevailing rate of per diem wages as determined by the Director of the Department of Industrial Relations in accordance with Labor Code section 1773.2 are on file at the City, and copies are available for inspection at that office to any interested party on request.

Bidders shall be responsible for verifying with the Director of the Department of Industrial Relations that all such copies of the prevailing rate provided by the City are current and accurate. The requirement to pay the wage rate so specified is further detailed in the General Conditions.

DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 73 Ireland Electric, Inc
CPC24-043 Fire Station 41 Facility Repair Project
15 Working Days
Updated 8/3/23

8. CONTRACTOR REGISTRATION
By the execution of this Contract, Contractor hereby certifies that it is registered with the California Department of Industrial Relations as required pursuant to Labor Code section 1725.5 (Contractor registration).

IN WITNESS WHEREOF, four (4) identical counterparts of this Contract, each of which shall for all purposes be deemed an original, have been duly executed by the above-named parties, on the date noted on the first page of this Contract.

Date Chris Onnen, Project Manager
Date Aaron Laurel, City Manager
Approved as to form:

Jeffrey Mitchell, City Attorney
Attest:

Jennifer Cusmir, City Clerk
DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 Amanda Berlin Asst City Manager
2/12/2024 | 7:16:14 AM PST
2/12/2024 | 10:11:00 AM PST
74 Ireland Electric, Inc
CPC24-043 Fire Station 41 Facility Repair Project
15 Working Days
Updated 8/3/23
CONTRACTOR’S CERTIFICATE REGARDING WORKER’S COMPENSATION TO: Ariana Adame, Director of Capital Projects
City of West Sacramento
1110 West Capitol Avenue, 1st Floor
West Sacramento, CA 95691
I am aware of the provisions of Section 3700 of the Labor Code of the State of California which require every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this Contract.

Ireland Electric, Inc.

By
Chris Onnen, Project Manager
1544 Santa Ana Ave # 120
Sacramento, CA 95838
(Place of Residence)
DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 75 Ireland Electric, Inc.
1544 Santa Ana Ave. #120 Sacramento Ca. 95838 (916)564-7300 (916)564-7333 CA C10 License # 756222 [email protected]
Electrical Proposal
Date: 2/2/24
Project: Fire Station 41
Attention: Adam Paskay
Documents: Site Visits
Project #: 01-2408S
Installation of the electrical portion of work for Fire Station 41 LCC Re-Work as per our interpretation of the electrical plans provided. These plans are not crosschecked for errors or omissions during the estimating process.

For the protection of you and us, please notify us if this bid is more than 10% higher than highest or 10% lower than lowest bid in case there is an error.

General Scope

1. Safe Off and Demo the Existing LCC Equipment

1.1. Label all wires as needed

1.2. Safe off and disconnect all branch circuit wires

1.3. Demo the LV wires and pull back to the junction can

1.4. Demo all dimmers, boards and all other equipment in the LCC cans

1.5. Haul off and dispose of the old items

1.6. Leave the LCC cans in place for the new system

2. Supply and Install a New LCC System

2.1. (72 ea.) RPP20 N-Light air relays

2.2. (60 ea.) RPODU wireless switches – Installed in the same location as the existing switches

2.2. (1 ea.) N-Light Eclypse System Controller

2.3. (1 ea.) NIO1S controller

2.4. (1 ea.) Custom made cover for the relays

2.5. Neutral wires from panel to the relays

2.6. Misc. material and hardware
Total Proposal Cost $38,065.00
This proposal is based on PW rates.

This proposal is based on doing the work during standard business hours.

This proposal does not include any temp lighting.

This proposal does not include any plans or permits.

Due to commodity price fluctuations, bids are subject to commodity price check after 21 days and bids older than 45 days are subject to full review and revision.

Standard Project Exclusions & Notes
Unless otherwise included on the General Scope page of this proposal the following standard project exclusions apply Permit, design, planning, and all utility company fees. Traffic control plan, fees, implementation Encroachment or ARB permit submission and fees. Final sealing or warranty of roof penetrations.

DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 76 Ireland Electric, Inc.
1544 Santa Ana Ave. #120 Sacramento Ca. 95838 (916)564-7300 (916)564-7333 CA C10 License # 756222 [email protected]
Repairs to utilities damaged by anyone during construction. Construction temporary power, lighting, and security.

Boxes, conduit, wiring and devices for fire alarm systems. Access and or intrusion alarm system installation.

Subject to review of plan changes made after bid set date. Access panels for electrical devices if needed.

Sheetrock /plywood shear removal and replacement. X-ray or vacuum for slab or blacktop areas.

Warranty period begins from product power energizing date. Debris removal, dump fees, & documentation.

Hydrant water, backflow device or water truck for backfilling. Building signage or illuminated address numbers.

Storm water erosion, pollution prevention plans or methods. Fire rated enclosure for recessed lighting if needed.

Sawcut and patch back of any and all surfaces. Concrete washout and containment.

Offsite removal of excess spoils from excavation. Rock breaking or hard excavation costs.

Excavation and backfill are based upon Case 580 or equal. Trenching based on Ditchwitch RT45 maximum.

Import or sifting of backfill material if existing is not suitable. Correction of engineer errors and omissions.

Installation on rocked one side walls adds $20 per device. Jetting or vacuuming of existing utilities if needed.

Notarization of documents incurs a $25 per document fee. PIV conduit & wiring installed by others.

HVAC dampers or duct smoke detector supply or installation. Seismic wire support longer than 10’ in length.

Our storage container is to be within 300 feet of area of work. Cost for relocation of storage containers if needed.

Crane sets are based upon single day set, not multiple trips. Costs for single pole base installation if area not ready.

Landscape restoration costs if needed due to our installation. Underground work prior to completion of staking.

Vaccinated manpower for project not guaranteed. Staking locations for electrical underground work.

Not responsible for COVID-19 or supply chain delays Compaction testing.

Fire caulking gaps larger than one half inch. Professional liability insurance for electrical design.

Price based upon contracts without liquidated damage clause.

DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 77 Acuity Brands | One Lithonia Way Conyers, GA 30012 Phone: 800.535.2465 www.acuitybrands.com/nlight © 2014-2022 Acuity Brands Lighting, Inc. All rights reserved. Rev. 02/24/22 NECY
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OVERVIEW
The nLight ECLYPSE™ system controller connects an nLight® lighting network to support connectivity and management over an IP network, control and device setting adjustment, integration with building management, integration with demand response, and more.

FEATURES
• Communicates over IP, allowing the system controller and connected lighting controls devices to be accessed and configured across a local area network
• Each system controller supports up to 750 nLight and nLight AIR devices. Additional controllers can connect and scale a system of lighting controls to a maximum of 20,000 devices • BACnet Testing Laboratories (BTL) listed as a BACnet Building Controller (B-BC) • Can be discovered and managed through free SensorView software and through an onboard web GUI • Provides time-of-day and astronomical time clock capabilities for scheduled lighting control events • Manages forwarding of global control channels and system profiles to affect devices on multiple controllers at the same time
• Enhanced security through toggleable HTTP or HTTPS connections, a FIPS 140-2, Level 1 compliant security interface, SSO or Radius Server capabilities, and more • Optional demand response client allows activation of configurable load shed dimming levels by utility DRAS through OpenADR 2.0a
Catalog Number: Date: Project:
nLight ECLYPSE ™
System Controller
Warranty
Five-year limited warranty. This is the only warranty provided and no other statements in this specification sheet create any warranty of any kind. All other express and implied warranties are disclaimed. Complete warranty terms located at: www.acuitybrands.com/support/warranty/terms-and-conditions Note: Actual performance may differ as a result of end-user environment and application.

Specifications subject to change without notice.

BACnet is a registered trademark of ASHRAE.

ASHRAE does not endorse, approve or test products for compliance with ASHRAE standards. Compliance of listed products to the requirements of ASHRAE Standard 135 is the responsibility of BACnet International (BI). BTL is a registered trademark of BI.

Patents:
- US9819544B2 - US10073423B2
- EP3250970B1 - US9608538B2
- EP3139697B1 - CA2971061A1
- US9924243B2
®
DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 78 Acuity Brands | One Lithonia Way Conyers, GA 30012 Phone: 800.535.2465 www.acuitybrands.com/nlight © 2014-2022 Acuity Brands Lighting, Inc. All rights reserved. Rev. 02/24/22 NECY
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Notes

1. Requires BACnet option.

2. Cloud-toggleable relay is prewired and intended to powercycle the nLight ECLYPSE remotely.

3. If 347 voltage option is selected, includes PS150 347.

4. AIR option supports 150 devices. RJ45 ports for connecting nLight wired devices are not available with the AIR option. GFXK option is not available with AIR option.

5. SVEA license requires SVS and BAC licenses as prerequisites. See nLight ECLYPSE Replacement Parts Guide for more information.

6. 347 option is required for cellular connectivity in Canada. MVOLT versions will support connectivity in the United States and Mexico only. Active connectivity plan required for cellular connectivity. All routers ship with 12-months Ethernet connectivity enabled. See CLAIRITY Link router specification sheet for more information.

7. Cellular connectivity performance may be affected by carrier coverage and antenna placement. Coverage by supported carriers should be verified prior to purchase.

8. See the Specifications section for a list of all supported carriers per country.

9. Use of default SIM included with hardware is required for REMCONN CELL connectivity plan. REMCONN ETH does not require use of a cellular SIM but is required for connectivity with the portal using a non-standard, third-party SIM, provided by, paid for, and maintained by others. Compatibility with non-default, third party SIMs is not guaranteed or warranted.

NECY Example: NECY MVOLT BAC ENC
Series Voltage BACnet AutoDR Visualization Software
nECY nLight ECLYPSE MVOLT 120-277VAC
347 120-277VAC, 347VAC
[blank] Not Enabled
BAC BACnet/IP & MS/TP Enabled
[blank] Not Enabled
ADR Open ADR VEN
[blank] Not Enabled
SVS 1 Envysion

ORDERING INFORMATION

ACCESSORIES
nECY ENC NEMA 1 Enclosure and pre-mounted 120-277VAC input, 24VDC output (Max 50W) power supply
nECYD NLTAIR G2 nLight AIR wireless adapter
nECYREPL INTF nLight Interface module (introduces 750 device limit if added to an ECLYPSE with AIR option)
nECYUPG SVEA 5 nLight ECLYPSE License, adds support of up to 5 MODBUS devices Cellular Modem Enclosure Wi-Fi Adapter Options
[blank] No Cellular Modem
REM 6 Prewired CLAIRITY™ Link router with
cellular SIM
REMR 2,6 Prewired CLAIRITY™ Link router with
cellular SIM and cloud-toggleable relay
ENC NEMA Type 1
metal enclosure
[blank] Includes Wi-Fi Adapter
NW No Wi-FI Adapter Included
[blank] None
SEP Single Ethernet Port
GFXK 3 Touchscreen interface (model nGWY2 GFX,
mounted separately), PS 150 power supply,
CAT5 cable
AIR 4 Includes NECYD NLTAIR G2
Example: REMCONN ETH 24MO CAR1
Series Connection Type Service Length Supported Countries REMCONN Connectivity plan to
enable remote access by
factory representatives
ETH Uses Ethernet connection to a
customer-provided network with
Internet access for communication
with the CLAIRITY Link portal
CELL 7,8,9 Includes a cellular plan to
supplement or replace Ethernet
connectivity for communication
with the CLAIRITY Link portal
3MO 3-month length
6MO 6-month length
9MO 9-month length
12MO 12-month length
18MO 18-month length
24MO 24-month length
CAR1 US, Mexico, and Canada
Remote support via the CLAIRITY Link solution is enabled through a connectivity plan (REMCONN). Purchase of a CLAIRITY Link router includes an initial 12-month Ethernet connectivity plan that begins upon shipment of hardware from the factory. For extended periods of connectivity, or for cellular connectivity, supplementary plans can be purchased. Flexible plans are offered in 3-month to 24-month durations and can be purchased at any time.

FEATURES
• Flexible connectivity periods offer affordable, connected assistance from nLight technical experts • With no hidden fees and no continuous costs, CLAIRITY Link connectivity is an on-demand service that can be purchased at any time • On-premise systems continue to operate when a connectivity plan is inactive • Optional service plans affordably supplement the ability to remotely connect, adding comprehensive programming, sustainment, and preventative maintenance options

CONNECTIVITY PLANS
DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 79 Acuity Brands | One Lithonia Way Conyers, GA 30012 Phone: 800.535.2465 www.acuitybrands.com/nlight © 2014-2022 Acuity Brands Lighting, Inc. All rights reserved. Rev. 02/24/22 NECY
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Control Module
Size: 4.74" H x 3.57" W x 2.31" D
(12.03 cm x 9.07 cm x 5.86 cm)
Mounting: DIN rail mounted
nLight ECLYPSE Assembly Size: 4.74" H x 14.76" W x 2.43" D (12.03 cm x 37.5 cm x 6.16 cm)
Ports: Ethernet: (2) switched RJ-45 Ethernet ports
USB Connections: 2 x USB 2.0 ports
RS-485 Serial Communications: Screw terminals
(Used for either BACnet MS/TP
Subnet: RJ-45
Real Time Clock (RTC): Real Time Clock with rechargeable battery.

Supports SNTP network time synchronization
RTC Battery: 20 hours charge time, 20 days discharge time.

Up to 500 charge / discharge cycles
Enclosure: FR/ABS UL94-V0 flammability rating
Environmental: Operating Temperature: 32°F to 122°F
(0 to 50°C)
Storage Temperature: -22°F to 158°F
(-30 to 70°C)
Relative Humidity: 0 to 90% non-condensing
Ingress Protection Rating: IP20
Security: FIPS Publication 140-2, Level 1 Compliant
Complies with California Civil Code Title

1.81.26, Security of Connected Devices,
approved under Senate Bill No. 327 (2018)
nLight Network Interface Module
Size: 4.74" H x 3.20" W x 2.31" D
(12.03 cm x 8.12 cm x 5.86 cm)
Mounting: DIN rail mounted
Ports: 3 nLight bus ports (RJ-45)
nLight Bus Power Output: 0mA per port
Power Supply Module (24V)
Size: 24V: 4.74" H x 2.85" W x 2.31" D
(12.03 cm x 7.24 cm x 5.86 cm)
Operating Voltage: 24V: 24VAC/DC; ±15%; Class 2
Output Voltage,
Rated Current & Power: 24V: 18VDC regulated, 0-1.6A, 30W max Enclosure
Type: NEMA 1 rated surface mount screw cover
Size: 14.25"H x 14.25"W x 4.00"D (36.20cm x

36.20cm
x 10.16cm)
Rating: UL 2043 (Plenum) Rated
CLAIRITY Link Router
Size: 2.92"H x 3.27"W x 0.99"D (74mm x 83mm x
25mm)
Power Consumption: < 6.5W
Input Voltage Range: 9-30VDC
Mobile: 4G LTE - up to 150Mbps
3G - up to 42Mbps
2G - up to 236.8kbps
United States - ATT, T-Mobile/Sprint, US
Cellular, Alaska Wireless
Mexico - Telefonica
Canada - Tellus, Bell, SaskTel6
Ethernet: WAN - 10/100Mbps; connects to an ownerprovided, Internet-connected network. May be used for nLight ECLYPSE controller discovery on
the same network.

LAN-10/100Mbps; used for discovery of nLight
ECLYPSE controllers that are connected to a
network without Internet connectivity
Wireless Mode - IEEE 802.11b/g/n
Security - WPA2-Enterprise
Wi-Fi Hotspot - used for modem and SIM
diagnostics
Wi-Fi Client - not supported
Environmental: Operating temperature - -40C to 75C
Operating humidity - 10% to 90% noncondensing
Storage temperature - -45C to 75C
Security: Firewall - pre-configured firewall
Attack Prevention - DDOS prevention, port scan
prevention
WEB filter - whitelist for specifying allowed sites
only
Access control - control of TCP, UDP, ICMP
packets, MAC address filter
Complies with California Civil Code Title

1.81.26, Security of Connected Devices,
approved under Senate Bill No. 327 (2018)
Ingress Protection IP30
Regulatory FCC, IC/ISED, EAC, RCM, PTCRB, RoHS, CE/RED, WEEE, Wi-Fi Certified, CCC, Anatel, GCF, REACH,
Thailand NBTC, Ukraine UCRF, SDPPI (POSTEL)
Antennas: Mobile - 698-960/1710-2690 MHz, SMA male
connector
Wi-Fi - 2400-2483.5 MHz, SMA male connector
Input/Output Input - 1x digital, non-isolated input (on 4 pin power connector)
Output - 1 x digital, open collector output (30 V,
300 mA, on 4 pin power connector)
SIM 1 x SIM slot (Mini SIM – 2FF), 1.8V/3V, external
SIM holder
Dimensions 83 x 25 x 74 mm

COMMUNICATION
Ethernet Connection Speed: 10/100 Mbps
Addressing: IPv4 or Hostname
BACnet Profile: BACnet Building Controller (B-BC)
BACnet Listing: BTL, B-BC
BACnet Interconnectivity: BBMD forwarding capabilities
BACnet/IP to BACnet MS/TP routing
BACnet Transport Layer: MS/TP & IP (optional)
Web Server Protocol: HTML5
Web Server Application Interface: REST API
Supported BACnet MS/TP and Modbus RTU Connectivity:
• BACnet MS/TP OR Modbus RTU 1 × RS-485 serial communications ports • Each RS-485 port supports one communication protocol at a time • RS-485 Wiring – 1-pair + Common/shield
• RS-485 EOL Resistor – Built-in
• RS-485 Baud Rates – 9600, 19200, 38400, or 76800 bps
• RS-485 Addressing – Controller’s Web Configuration Interface Supported Wireless Connectivity:
• Wireless Adapter – USB Port Connection
• Wi-Fi Communication Protocol – IEEE 802.11b/g/n
• Wi-Fi Network Types – Client, Access Point, Hotspot

SPECIFICATIONS
DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 80 Acuity Brands | One Lithonia Way Conyers, GA 30012 Phone: 800.535.2465 www.acuitybrands.com/nlight © 2014-2022 Acuity Brands Lighting, Inc. All rights reserved. Rev. 02/24/22 NECY
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SYSTEM ARCHITECTURE
The nLight ECLYPSE serves as the backbone for nLight and nLight AIR digital lighting networks. The nLight ECLYPSE provides networked devices with schedule management and remote software programming via SensorView web-based software. The backbone also provides support for system-wide controls such as master override switches, automated demand response, and BACnet integration. One nLight ECLYPSE is capable of handling up to 750 total devices and up to 128 global channels for the entire network. The nLight ECLYPSE is also compatible with other Distech ECLYPSE products, offering a full suite of BAS capabilities.

Example Nomenclature Connection to Wired Devices Maximum of 150 Wireless Devices
Maximum of 750 Wireless
Devices
All License Options Available
(BAC, SVS, SVEA)
NECY MVOLT ENC No AIR Adapter No AIR Adapter

NECY MVOLT ENC
+
NECYD NLTAIR G2
Not Limited at 150
NECY MVOLT ENC AIR No Wired Interface Module Reduced Capability

NECY MVOLT ENC AIR
+

NECYREPLY INTF
Not Limited at 150

EXAMPLE NLIGHT ECLYPSE NOMENCLATURE AND OPTIONS
DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 81 Acuity Brands | One Lithonia Way Conyers, GA 30012 Phone: 800.535.2465 www.acuitycontrols.com © 2023 Acuity Brands Lighting, Inc. All rights reserved. Rev. 02/28/23 rPODU
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OVERVIEW
The nLight AIR rPOD Micro is a battery-powered wall switch that maximizes control via an ultra-thin, modern design and industry-leading range. It mounts directly to wall surfaces with options that offer conventional wall box mounting or flexible remote control in the space. The rPOD Micro installs in seconds to provide convenient control from a variety of indoor locations.

FEATURES
• Thin profile allows for various mounting options and convenient control • Remote version includes a removable backplate that allows it to be quickly removed from a wall or from its pedestal and carried around
• WallPod version mounts to traditional gang boxes or to wall surfaces and includes an anti-tamper feature to prevent use if removed from the wall
• 10-year battery life via a single, off-the-shelf coin cell battery • Edge-to-edge buttons maximize control contact area and offer soft-click response to button presses • An indicator light is discretely hidden behind the nLight AIR logo and illuminates when buttons are pressed
• Broadcasts travel 1,000 ft line-of-sight with reduced range through commercial construction and can be repeated via nLight AIR Autonomous Bridging Technology, potentially traveling thousands of feet to devices in any direction

CUSTOM BUTTON ENGRAVING
• Custom lettering for units can be specified and ordered at: nGrave Form. • To ensure color uniformity, ordering templates facilitate specifying all buttons on a unit. Replacing single buttons is not recommended.
• Custom buttons may ship separately and require field installation. nLight® AIR
rPOD Micro:

Battery-Powered
Wall Switch
Note: nLight® AIR devices are only compatible with other nLight AIR enabled devices and are not cross compatible with other nLight product lines at this time.

Catalog Number: Date: Project:
nLight, nLight AIR and the Acuity Controls and Acuity Brands logos are trademarks of Acuity Brands. Bluetooth is a trademark of Bluetooth SIG, Inc. used by Acuity Brands under license. Apple and the Apple logo are trademarks of Apple Inc. Android and Google Play are trademarks of Google, Inc. Other trademarks are property of their respective owners.

Capable
This item is an A+ capable component, which has been designed and tested to provide out-of-the-box luminaire compatibility with simple commissioning, when included as part of an A+ Certified™ Solution.

To learn more about A+, visit www.acuitybrands.com/aplus.

Warranty
Five-year limited warranty. This is the only warranty provided and no other statements in this specification sheet create any warranty of any kind. All other express and implied warranties are disclaimed. Complete warranty terms located at: www.acuitybrands.com/support/warranty/terms-and-conditions Note: Actual performance may differ as a result of end-user environment and application.

Specifications subject to change without notice.

ORDERING INFORMATION
rPODU Example: RPODU DX WH G2 J5
Series Poles Dimming Control Mounting Option Color Generation Packaging RPODU [blank]
2P
2S
4S
[blank] On/off Control
DX On/off +
Raise/Lower
Control
[blank] 1 WallPod, for surface
or wall box mounting,
not for remote use
NMO 2 Remote, installs
without wall plate to
surface or to pedestal,
can be used as a
remote
WH White
IV Ivory
AL Light Almond
GY Gray
RD Red
BK Black
G2 Generation 2
Compatibility
[blank] Single unit
J5 3 5-pack, can only
be ordered in
multiples of 5
Notes:

1. WallPod version includes anti-theft feature that prevents functionality when handheld or removed from mounting location.

2. NMO unit will not fit into a standard decorator wall plate opening.

3. J5 units must be ordered in quantities of 5 because 5 units ship with each J5 box.

DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 82 Acuity Brands | One Lithonia Way Conyers, GA 30012 Phone: 800.535.2465 www.acuitycontrols.com © 2023 Acuity Brands Lighting, Inc. All rights reserved. Rev. 02/28/23 rPODU
2 of 3
RPED
Series Gang Color Packaging
RPED Pedestal for rPODU Remote 1GNG Single gang WH White IV Ivory
AL Light Almond
GY Gray
RD Red
BK Black
[blank] Single unit
J10 10-pack, can only be ordered in multiples of 10
Dimensions Remote: 2.77" H x 1.28" W x 0.34" D (70.4mm x 32.6mm x 8.5mm) WallPod: 4.83" H x 1.28" W x 0.34" D (122.6mm x 32.6mm x 8.5mm) Weight Remote: 0.72oz
WallPod: 2.5oz
Mounting Remote: Direct surface mounting using adhesive or screws, pedestal, or carried freely without mounting WallPod: Gang box mounting and direct surface mounting using adhesive or screws Color White, Ivory, Lt. Almond, Gray, Red, Black
Operating Temperature 32°F to 140°F (0°C to 60°C), indoor use only Relative Humidity Standard: 0 to 90% non-condensing
Radio Frequency Dual Radio: 900Mhz & 2.4GHz
RF Transmit Power 900Mhz: +15dBm; 2.4GHz: Variable
Wireless Standard 900MHz: IEEE 802.15.4-based

2.4GHz: Version 4.0+ of the Bluetooth specification
Wireless Range 900MHz: Up to 1,000 ft. (~304m) in free space/ line of sight, used for general operation Minimum of 150 ft through typical construction

2.4GHz: Up to 60 ft. (~18m) in free space/ line of sight, used for programming Security Application Data Encryption: AES-128 bit
Mutual Entity Authentication
Message Confidentiality
Message Authentication and Replay Prevention
Limited Anonymity
Complies with California Civil Code Title 1.81.26, Security of Connected Devices, approved under Senate Bill No. 327 (2018) Regulatory Compliance FCC ID: 2ADCB-RPODU
IC: 6715C-RPODU
cULus (E110912)
RoHS
Battery Type Single CR2032 coin cell, included
Battery Life 10 years (CR2032 LiMnO2 battery)
Programming Tool CLAIRITY™+ mobile app

SPECIFICATIONS
DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 83 Acuity Brands | One Lithonia Way Conyers, GA 30012 Phone: 800.535.2465 www.acuitycontrols.com © 2023 Acuity Brands Lighting, Inc. All rights reserved. Rev. 02/28/23 rPODU
3 of 3

DIMENSIONS

DEFAULT LABELING
RPODU RPODU DX RPODU 2P RPODU 2P DX
RPODU 2S RPODU 2S DX RPODU 4S RPODU 4S DX
Pedestal
(E.g., rPED 1GNG WH)
[24.1mm] .95in
[75.6mm]

2.98in
[33.1mm]

1.30in
[70.4mm]

2.77in
[32.6mm]

1.28in
[8.5mm]
.34in
[73.1mm]

2.88in
[32.6mm]

1.28in
[66.4mm]

2.61in
[122.6mm]

4.83in
[8.5mm]
.34in
Remote
(E.g., rPODU DX NMO XX G2)
WallPod
(E.g., rPODU DX XX G2)
[70.4mm]

2.77in
[32.6mm]

1.28in
[8.5mm]
.34in
[73.1mm]

2.88in
[32.6mm]

1.28in
[66.4mm]

2.61in
[122.6mm]

4.83in
[8.5mm]
.34in
DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 84 Acuity Brands | One Lithonia Way Conyers, GA 30012 Phone: 800.535.2465 www.acuitycontrols.com © 2014-2023 Acuity Brands Lighting, Inc. All rights reserved. Rev. 04/26/23 RPP20
1 of 4

OVERVIEW
nLight AIR rPP power packs are designed to offer flexible control for commercial and industrial lighting applications. The rPP consists of a relay, 0-10V dimming control, and a low voltage power supply output to power and wireless sensors.The rPP is capable of switching loads up to 20 A via a latching relay designed with robust inrush protection. Select power packs provide +24VDC low voltage output to power up to 4 nLight AIR mounted occupancy sensors and photocells. The nLight AIR rPP is designed for use as part of an nLight AIR group of devices or with the nLight ECLYPSE™.

POWER PACK FEATURES
• On/Off and dimming control of a luminaire or group of luminaires • 24VDC output to power up to 4 nLight AIR rCMS low voltage sensors or other low voltage devices • Suitable for plug load control
• UL 924 listed options for simplified lighting control on emergency lighting circuits • Power Monitoring with Current Measurement +/- 3% accuracy

INSTALLATION FEATURES
• Wireless communication enables simple retrofits - no communication wires to pull between devices • Chase nipple or side output dimming options
• UL 2043 listed for plenum applications
• An optional external antenna (CP option) for meeting code specific requirements or IP-rated applications • Simple app-based configuration of space behaviors

ADVANCED WIRELESS FEATURES
• Devices intercommunicate to provide grouped-response to motion and on/off and dimming response to daylight conditions when wirelessly connected to a motion or daylight sensor, or on/off/dimming when connected to a wireless switch
• Fully compatible with other nLight AIR devices on the site • Easy to integrate with the nLight ECLYPSE, which provides site-wide lighting control through nLight's SensorView software and provides optional BMS integration • Comprehensive wireless security
nLight® AIR
rPP20
Power/Relay Pack
Catalog Number: Date: Project:
nLight, nLight AIR and the Acuity Controls and Acuity Brands logos are trademarks of Acuity Brands. Bluetooth is a trademark of Bluetooth SIG, Inc. used by Acuity Brands under license. Apple and the Apple logo are trademarks of Apple Inc. Android and Google Play are trademarks of Google, Inc. Other trademarks are property of their respective owners.

DesignLights Consortium® (DLC) qualified product. Not all versions of this product may be DLC qualified. Please check the DLC Qualified Products List at www.designlights.org/QPL to confirm which versions are qualified.

Warranty
Five-year limited warranty. This is the only warranty provided and no other statements in this specification sheet create any warranty of any kind. All other express and implied warranties are disclaimed. Complete warranty terms located at: www.acuitybrands.com/support/warranty/terms-and-conditions Note: Actual performance may differ as a result of end-user environment and application.

Specifications subject to change without notice.

Items marked by a shaded background qualify for the Design Select program and ship in 15 days or less. To learn more about Design Select, visit www.acuitybrands.com/designselect. *See ordering tree for details
DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 85 Acuity Brands | One Lithonia Way Conyers, GA 30012 Phone: 800.535.2465 www.acuitycontrols.com © 2014-2023 Acuity Brands Lighting, Inc. All rights reserved. Rev. 04/26/23 RPP20
2 of 4
Territory Compliance Voltage Power Monitoring Generation [blank] None
CP 3 Chicago Plenum
[blank] 4 120-277V
UVOLT 4 120-480V
[blank] None
IM Current Monitoring
G2 Generation 2 compatibility
rPP20 Example: rPP20 D 24V EFP G2
Series Dimming and Low Voltage Output Emergency Fault Protection RPP20 nLight AIR
Power/Relay Pack
[blank] None
24V No dimming, 24V Output
Terminals
D 0-10VDC Dimming output
(via chase nipple), no 24V
Output Terminals
D 24V 0-10VDC dimming output
(via chase nipple), 24V
output terminals
DS 0-10VDC dimming output
(via side leads), no 24V
output terminals
DS 24V 0-10VDC Dimming output
(via side leads), 24V Output
Terminals
[blank] 1 None
ER UL924 Emergency Operation,
via power sense leads
EM 2 UL924 Emergency Operation,
via separate normal power
sensing device
EFP External Fault
Protection
Notes

1. Can provide normal power sensing information to nLight AIR devices with EM option. See the UL 924 Response section for more information.

2. EM option requires an nLight AIR device connected to normal power for wireless normal power detection.

See the UL 924 Response section for more information.

3. Not available with UVOLT model.

4. All phase-to-phase applications, including 208VAC and 480VAC, require factory installation.

ORDERING INFORMATION

ACCESSORIES
NPP FUSE J10 Replacement Fuse
Design Select options indicated
by this color background.

DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 86 Acuity Brands | One Lithonia Way Conyers, GA 30012 Phone: 800.535.2465 www.acuitycontrols.com © 2014-2023 Acuity Brands Lighting, Inc. All rights reserved. Rev. 04/26/23 RPP20
3 of 4

SPECIFICATIONS
WIRING (Do not wire hot)
Model rPP20 (-10 to 50 C) rPP20 (-10 to 60 C) rPP20 UVOLT (-10 to 70C) Voltage 120 VAC 277 VAC 120 VAC 277 VAC 120 VAC 277 VAC 347 VAC 480 VAC General Purpose 20 A 20 A 5 A 5 A 20 A 20 A 20 A 5 A
Tungsten 20 A 20 A 5 A 5 A 20 A 20 A 20 A 5 A
Standard Ballast 20 A 20 A 5 A 5 A 20 A 20 A 20 A 5 A
Electronic Ballast 16 A 16A 5 A 5 A 16 A 16 A 16 A 5 A
Motor 1.5 HP 1.5 HP 1.5 HP 1.5 HP 1.5 HP 1.5 HP 3/4 HP 1/2 HP UL924 Sequence of Operation:

When normal power sense leads
have absence of voltage
• Relay is closed and 0-10V dimming is
at high end trim level
• Device ignores wireless lighting
control commands

WIRING FOR EMERGENCY (-ER) UNITS
RPP D/DS 24V EFP
RPP D/DS 24V EFP UVOLT Legend
BLK – Unswitched Hot 120-277, 347VAC**
WHT – Neutral
BLU – Switched Output
VIO – 0-10V Dim
PNK* – 0-10V Common
RED (Terminal) – +24VDC
BLK (Terminal) – DC Common
GRN – Ground
RPP DS 24V EFP
} Normal
+24 VDC }
LOAD
PNK* PNK GRY * GRY
0-10V Dimming Common from luminaire
may be pink or as otherwise indicated per
section 410.69 of the 2020 NEC.
*
**347 only supported by UVOLT option.

RPP DS 24V ER EFP
120 V -
277 V
}
Normal }
RPP D/DS 24V ER EFP UVOLT Emergency
RPP D/DS 24V ER EFP
+24 VDC }

EMERGENCY
0-10 VDC Ballast
or LED Driver
PNK* PNK GRY * GRY
Legend
RED – 120-277, 347VAC** Emergency Hot
WHT/RED – Emergency Neutral
BLK – Unswitched Norm. Hot
WHT – Norm. Neutral
BLU – Switched Output
VIO – 0-10V Dim (+)
PNK* – 0-10V Com (-)
RED (Terminal) - +24VDC
BLK (Terminal) - DC Com
GRN – Ground
- Optional Test Switch
(by others)
0-10V Dimming Common from luminaire
may be pink or as otherwise indicated per
section 410.69 of the 2020 NEC
*
**347 only supported by UVOLT option.

Temperature and Load Ratings
Size: 3.50" x 3.52" x 1.82" (120-277V model)

4.725" x 4.80" x 1.865" (UVOLT model)
Weight: 6 oz
Mounting: 1/2" Knockout
Color: White (standard), Red (ER & EM)
Humidity: 5 to 95% non-condensing
Location: Damp Location Rating
Wires: Line and load 12 AWG stranded
Neutral, ground, and power sense (ER version) 18
AWG stranded
0-10V, 20 AWG stranded
Operating Voltage: 120-277VAC, 120-480VAC (UVOLT)
Relay type: Latching
Frequency: 50/60Hz
Current Monitoring: MVOLT versions include automatic voltage detection for power calculation. HVOLT versions require user
input of voltage via SensorView to calculate power
Minimum Current required to ensure +/- 3% Accuracy
MVOLT - 425mA
UVOLT - 625mA
DC Output Terminals: Push-in Terminals, solid or tinned 16-20AWG DC Output Voltage/Current: 24 VDC, 100 mA max output
0-10V Dimming: Sinks 150mA; 0-10VDC dimmable ballasts or LED drivers;
Radio Frequencies: 900 MHz up to +20dBM, 2.4 GHz up to +10 dBM Wireless Standard: 900 MHz: IEEE 802.15.4-based; 2.4 GHz: Version

4.0+ of the Bluetooth specification
Security: Application Data Encryption AES-128 bit, Mutual Entity Authentication, Message Confidentiality,
Message Authentication and Replay Prevention,
Limited Anonymity
Complies with California Civil Code Title 1.81.26,
Security of Connected Devices, approved under
Senate Bill No. 327 (2018)
Regulatory Compliance: FCC ID: 2ADCB-RMODIT3
IC: 6715C-RMODIT3
IFETEL: RCPNLNL20-2057
cULus
RoHS
DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 87 Acuity Brands | One Lithonia Way Conyers, GA 30012 Phone: 800.535.2465 www.acuitycontrols.com © 2014-2023 Acuity Brands Lighting, Inc. All rights reserved. Rev. 04/26/23 RPP20
4 of 4

WIRING FOR EMERGENCY (-EM) UNITS
UL 924 Response – nLight AIR Devices with EM Option
The below information applies to all nLight AIR devices with an EM option. • EM devices will remain at their high-end trim and ignore wireless lighting control commands, unless a normal-power-sensed (NPS) broadcast is received at least every 8 seconds.
• Using the CLAIRITY™+ mobile app, EM devices must be associated with a group that includes a normal power sensing device to receive NPS broadcasts. • Only non-emergency rPP20, rLSXR, rSBOR, rSDGR, and nLight AIR luminaires with version 3.4 or later firmware can provide normal power sensing for EM devices. See specification sheets for control devices and luminaires for more information on options that support normal power sensing.

6.0"

REMOTE ANTENNA (CHICAGO PLENUM OPTION)
FLEXIBLE CABLE 6.0"
RIGID ANTENNA 3.5"

3.5"

3.52"

3.50"

1.82"
(UVOLT 4.725")
(UVOLT 4.8")
(UVOLT 1.865")

DIMENSIONS
RPP DS 24V EM EFP
120 V -
277 V

EMERGENCY
0-10 VDC Ballast
or LED Driver
}
RPP D/DS 24V EM EFP
RPP D/DS 24V EM EFP UVOLT Emergency
+24 VDC }
PNK* PNK GRY * GRY
Legend
BLK - 120-277, 347VAC** Emergency Hot
WHT – Emergency Neutral
BLU – Switched Output
VIO – 0-10V Dim (+)
PNK* – 0-10V Com (-)
RED (Terminal) - +24VDC
BLK (Terminal) - DC Com
GRN – Ground
0-10V Dimming Common from luminaire
may be pink or as otherwise indicated per
section 410.69 of the 2020 NEC
*
**347 only supported by UVOLT option.

DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 88 Ireland Electric, Inc
CPC24-043 Fire Station 41 Facility Repair Project
15 Working Days
1795423.1 7203-038
[PROJECT NAME AND PROJECT NUMBER]
PART 2 GENERAL CONDITIONS
DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 89 Ireland Electric, Inc
CPC24-043 Fire Station 41 Facility Repair Project
15 Working Days
Updated 2/17/23
PART 2: GENERAL CONDITIONS
SECTION 1

DEFINITIONS AND TERMS

1.01. GENERAL
Wherever the following abbreviations and terms, or pronouns in place of them, are used in these Conditions and other Contract Documents of which these Conditions are a part, the intent and meaning shall be interpreted as provided below.

1.02. ABBREVIATIONS
The following abbreviations may be used in the Contract Documents:

AA Aluminum Association
AASHTO American Association of State Highway/Transportation Officials ABMA American Boiler Manufacturer’s Association
ACI American Concrete Institute
AFBMA Anti-Friction Bearing Manufacturers Association
AGA American Gas Association
AGC Associated General Contractors
AGMA American Gear Manufacturer’s Association
AI The Asphalt Institute
AIA American Institute of Architects
AIEE American Institute of Electrical Engineers
AISC American Institute of Steel Construction
AISI American Iron and Steel Institute
ANSI American National Standards Institute, Inc.

APA American Plywood Association
API American Petroleum Institute
APWA American Public Works Association
ARA American Railway Association
AREA American Railway Engineering Association
ASCE American Society Civil Engineers
ASHRAE American Society of Heating, Refrigeration and Air Conditioning Engineers
ASME American Society of Mechanical Engineers
ASTM American Society for Testing and Materials
AWG American Wire Gage
AWPA American Wood Preservers’ Association
AWS American Welding Society
AWWA American Water Works Association
BHMA Builders Hardware Manufacturers Association
CCMTC California Concrete Masonry Technical Committee
CRSI Concrete Reinforcement Steel Institute
ETL Electrical Testing Laboratory
FS Federal Specification
ICBO International Conference of Building Officials
IEEE The Institute of Electrical and Electronics Engineers IES Illuminating Engineering Society
DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 90 Ireland Electric, Inc
CPC24-043 Fire Station 41 Facility Repair Project
15 Working Days
Updated 2/17/23
IPCEA Insulated Power Cable Engineers Association
JICS Joint Industry Conference Standards
MBMA Metal Building Manufacturer’s Association
MSS Manufacturers Standardization Society of the Valve and Fitting Industry Standards
NBFU National Board of Fire Underwriters
NBS National Building Standards
NEC National Electrical Code
NEMA National Electrical Manufacturers Association
NFPA National Fire Protection Association
OSHA Occupational Safety and Health Act of 1970
PCA Portland Cement Association
SMACNA Sheet Metal and Air Conditioning Contractor’s National Association SSPC Steel Structures Painting Council
SSPWC Standard Specifications for Public Works Construction UBC Uniform Building Code
UL Underwriter’s Laboratory
UMC Uniform Mechanical Code
UPC Uniform Plumbing Code
USAS The United States of America Standard Institute
USBR United States Bureau of Reclamation
USPHS United States Public Health Service
WCLIB West Coast Lumber Inspection Bureau
WIC Woodwork Institute of California

1.03. DEFINITIONS
The intent and meaning of the following, wherever they appear in the Contract Documents, shall be interpreted as follows:

Acceptance - The formal Acceptance by the Engineer of the entire Contract, which has been completed in all respects in accordance with the Specifications and any, approved modifications.

Addenda - Any written change, clarification or supplement to documents issued for bidding, issued by the City or its Engineer prior to bid.

As Approved - The words “as approved”, unless otherwise qualified, shall be understood to be followed by the words “by the Engineer”.

As Shown, and As Indicated - The words “as shown” and “as indicated” shall be understood to be followed by the words “on the Plans”.

Award - The decision of the City Council to accept the proposal of the lowest responsible Bidder for the Work, subject to the execution and approval of a satisfactory contract therefore and bond to secure the performance thereof and to such other conditions as may be specified or required by law.

Bid - The offer of the Bidder for the Work when made out and submitted on the prescribed Bid form, properly signed and guaranteed. A Bid is also known as a Proposal.

DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 91 Ireland Electric, Inc
CPC24-043 Fire Station 41 Facility Repair Project
15 Working Days
Updated 2/17/23
Bid Security - The cash, cashier’s check, certified check, or bidder’s bond accompanying the Bid submitted by the bidder, as a guarantee that the Bidder will enter into a Contract with the City for the performance of Work herein described.

Bidder - Any individual, firm, partnership or corporation submitting a Bid for the Work contemplated, and acting directly or through a duly authorized representative.

Bureau - United States Bureau of Reclamation.

Calendar Day - Each day shown on the calendar.

Change Order - Written order issued by the Engineer to the Contractor covering changes in the Contract and establishing the bases of compensation and time adjustments for work affected by the changes.

City - The City of West Sacramento, also referred to as the Owner.

City Council or Council - The City Council of the City of West Sacramento.

City Standard Details - The standard details contained in the City Standard Specifications as modified.

City Standard Specifications - 2002 edition of the City of West Sacramento Standard Specifications and Details as amended to date of Bid submittal.

Claim - A separate demand by the Contractor for (i) a time extension, (ii) payment of money or damages arising from work done by or on behalf of the Contractor pursuant to the contract for a public work and payment of which is not otherwise expressly provided for or the claimant is not otherwise entitled to, or (iii) an amount the payment of which is disputed by the City.

Contract - The written agreement covering the performance of the work and the furnishing of labor, materials, tools and equipment in the construction of the Work. The Contract shall include all Contract Documents and supplemental agreements amending or extending the work contemplated which may be required to complete the Work in a substantial and acceptable manner. Supplemental agreements are written agreements covering alterations, amendments, or extensions to the contract and include Addenda and change orders.

Contract Documents - Contract Documents is the collective term for all of the following documents and any other document incorporated therein by reference: Invitation to Bid, Accepted Bid (and all accompanying documents), Designation of Subcontractors, Construction Contract, Payment Bond to Accompany Contract, Performance Bond to Accompany Contract, General Conditions, Supplementary and Special Conditions, (if any), Drawings (and Specifications), Addenda, Change Orders, City of West Sacramento Standard Specifications, State of California Department of Transportation (Caltrans) Standard Specifications 2015, Contractor’s Certification Regarding Workers’ Compensation.

Contractor - The person or persons, firm, partnership or corporation or other entity who has entered into the Contract with the City to perform the Work.

County - County of Yolo, California.

Date of Completion - Date of filing of the Notice of Completion with the Yolo County ClerkRecorder’s Office.

DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 92 Ireland Electric, Inc
CPC24-043 Fire Station 41 Facility Repair Project
15 Working Days
Updated 2/17/23
Date of Execution of the Contract - The date on which the Contract is signed by the City’s authorized representative.

Datum - The Figures given in the Specifications or upon the drawings after the word “Elevation” or an abbreviation of it, shall mean U.S.G.S. datum, unless otherwise noted.

Days - Unless otherwise designated, days as used in the Contract Documents shall mean calendar days.

Elevation - The figures given on the Plans or in the other Contract Documents after the word “elevation” or abbreviation of it shall mean the distance in feet above the standard datum used by the City.

Engineer - The City Engineer, or the person designated by the City as its engineering representative during the course of construction, acting either directly or through properly authorized agents, such agents acting within the scope of the particular duties delegated to them.

Extra Work - Work other than that required either expressly or implied by the Contract in its executed form.

Notice of Completion - notice of completion is the recorded project completion document filed with the Yolo County Clerk.

Or Equal - The term “or equal” shall be understood to indicate that the “equal” product be the equivalent or better than the product named in function, performance, reliability, quality, and general configuration. Determination of equality in reference to the project design requirements will be made by the Engineer.

Plans or Specification Drawings - The term “Plans” or “Specification Drawings” refers to the official plans, profiles, cross sections, elevations, details, and other Working Drawings and supplementary drawings, or reproductions thereof, signed by the Engineer, which show the location, character, dimensions, and details of the work to be performed. Plans may either be bound in the same book as the balance of the Contract Documents or bound in separate sets.

Regardless of the method of binding, Plans shall be part of the Contract Documents.

Plant - All physical, resources, facilities, machinery, equipment, staging, tools, work and storage space other than provided by the Contract, together with subsidiary essentials and necessary maintenance for proper construction and acceptable completion of the project.

Project - The entire Work to be completed under the Contract.

Project Manager - The person designated by the City as its project management representative during the course of construction, acting either directly or through properly authorized agents, such agents acting within the scope of the particular duties delegated to them. The Project Manager will be the City Engineer unless the City designates a separate Project Manager.

When a Project Manager is used for a project, the Project Manager has full authority to act as the City Engineer unless the designation specifically states otherwise.

Shop Drawings - Drawings prepared by the fabricator or supplier showing the layout and details of components fabricated in a shop for inclusion in the permanent facility (e.g., structural steel, reinforcing steel, railings).

DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 93 Ireland Electric, Inc
CPC24-043 Fire Station 41 Facility Repair Project
15 Working Days
Updated 2/17/23
Site - The area upon or in which the Contractor’s operations are carried on and such other areas adjacent thereto as may be designated by the Engineer.

Specifications - The term “specifications” refers to the terms, provisions, and requirements contained herein. Where reference specifications, such as those of “ASTM”, “AASHTO”, etc. have been referred to, the applicable portions of such standard specifications shall become a part of these Contract Documents.

State - State of California.

State Standard Specifications - Standard Specifications issued by the State of California Department of Transportation, dated 2015, and as amended Bid in the supplemental conditions.

Subcontractor - The term “Subcontractor”, as employed herein, includes only those having a direct contract with the Contractor and it includes one who furnishes material worked to a special design according to the plans or specifications of this work, but does not include one who merely furnishes material not so worked and would be considered a supplier only.

Supplementary & Special Conditions Provisions - Additions, revisions, special directions, and requirements peculiar to a project and not otherwise thoroughly set forth in General and/or Specifications.

Time Limits - All time limits stated in the Contract Documents are of the essence of the Contract.

Work - All the work specified, indicated, shown or contemplated in the Contract Documents to construct the improvements, including all alterations, amendments or extensions thereto made by Change Order or other written orders of the Engineer.

Working Days - A Working day is defined as any day, except Saturdays, Sundays and legal holidays of the City.

Working Drawings - Drawings furnished by the Contractor showing the layout and details of temporary construction procedures and methods of construction, and data for construction equipment which are to be employed in the construction of the permanent facility (e.g., form drawings, erection drawings, load test pile procedures, pile hammer data, etc.).

Written Notice - “Written Notice” shall be deemed to have been duly served when delivered in person to the individual or to a member of the firm or to an officer of the corporation for whom it is intended, or if delivered at or sent by certified U.S. mail to the last business address known to the party who gives the notice as specified in the Contract.

Whenever in the Specifications or upon the drawings the words “directed”, “required”, “permitted”, “ordered”, “designated”, “prescribed”, or words of like import are used, it shall be understood that the direction, requirement, permission, order, designation or prescription of the Engineer is intended, and similarly the words “approved”, “acceptable”, “satisfactory”, or words of like import, shall mean approved or acceptable to, or satisfactory to the Engineer, unless otherwise expressly stated.

DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 94 Ireland Electric, Inc
CPC24-043 Fire Station 41 Facility Repair Project
15 Working Days
Updated 2/17/23
SECTION 2

SCOPE OF WORK

2.01. INTENT OF CONTRACT DOCUMENTS
The intent of the Contract Documents is to prescribe the details for the construction and completion of the Work, which the Contractor undertakes to perform in accordance with the terms of the Contract. These General Conditions are meant to replace Division I of the State Standard Specifications for all City public works contracts which incorporate these General Conditions by reference.

Where the Specifications and Plans describe portions of the Work in general terms, but not in complete detail, it is understood that only the best general practice is to prevail and that only materials and workmanship of the first quality are to be used. Unless otherwise specified, the Contractor shall furnish all labor, materials, tools, equipment and incidentals and do all the Work involved in performing the Contract in a satisfactory and workmanlike manner.

The technical provisions are presented in sections for convenience. However, this presentation does not necessarily delineate trades or limits of responsibility. All sections of the Specifications and Plans are interdependent and applicable to the Project as a whole.

The Contract Documents are complementary, and what is called for in any one shall be as binding as if called for in all. Anything shown on the Drawings and not mentioned in the Specifications or mentioned in the Specifications and not shown on the Drawings shall have the same effect as if shown or mentioned respectively in both. Any work shown on one Drawing shall be construed to be shown in all Drawings and the Contractor will coordinate the Work and the Drawings.

If any portion of the Contract Documents shall be in conflict with any other portion, the various documents comprising the Contract Documents shall govern in the following order of precedence: Change Orders; Addenda; Shop Drawings, Drawings, Supplementary and Special Conditions; Designation of Subcontractors; Construction Contract; General Conditions; City of West Sacramento Standard Specifications; State of California Department of Transportation (Caltrans) Standard Specifications 2015.

Detail Drawings take precedence over General Drawings. As between schedules and other information given on Drawings, the Schedules shall govern. If an item is shown on any Drawing and not specifically included in Technical Specifications specific to this project, the Drawing shall govern. Any conflict or inconsistency between or in the drawings shall be submitted to the Engineer for clarification as soon as the Contractor becomes aware of such inconsistency.

2.02. CONTRACTOR’S UNDERSTANDING
It is understood and agreed that the Contractor has, by careful examination, satisfied itself as to the nature and location of the Work, the conformation of the ground, the character, quality and quantity of the materials to be encountered, the character of equipment and facilities needed preliminary to and during the prosecution of the Work, the general and local conditions, and all other matters which can in any way affect the Work under this Contract. No verbal agreement or conversation with any officer, agent or employee of the City, either before or after the execution of this Contract, shall affect or modify any of the terms or obligations contained herein.

DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 95 Ireland Electric, Inc
CPC24-043 Fire Station 41 Facility Repair Project
15 Working Days
Updated 2/17/23

2.03. CHANGES IN THE WORK
(a) The City may, at any time, by written order, make changes in the Work as deemed necessary by the Engineer. Such changes include, but are not limited to:
(1) In the Specifications or Plans;
(2) In the sequence, method or manner of performance of the Work; (3) In the owner-furnished facilities, equipment, materials, services or site; and (4) Directing acceleration of the Work.
(b) If such changes cause an increase or decrease in the Contractor’s cost of, or time required for, performance of the Contract, an equitable adjustment will be made and the Contract modified in writing accordingly.
(1) Change Orders
A change pursuant to this section will be in the form of a Change Order, which will set forth the work to be done or the method by which the change and cost adjustment, if any, will be determined, and the time of completion of the work.

Upon receipt of a Change Order, the Contractor shall proceed with the ordered work. If ordered in writing by the Engineer, the Contractor shall proceed with the work so ordered prior to actual receipt of a Change Order. A Change Order executed by the Contractor and approved by the Engineer is an executed Change Order as that term is used throughout this section.
(2) Change Order Protests
A Change Order may be issued to the Contractor at any time. Should the Contractor disagree with any terms or conditions set forth in a Change Order, which he has not executed, he shall submit a written protest to the Engineer within fifteen (15) days after the receipt of such Change Order. The protest shall state the points of disagreement and, if possible, the quantities and cost involved.

If a written protest is not submitted, payment will be made as set forth in the Change Order. Such payment shall constitute full compensation for all work included therein or required thereby. Such unprotested Change Orders shall be considered as executed Change Orders.

Where the protest concerning a Change Order relates to compensation, the compensation payable for all work specified or required by said Change Order to which such protest relates will be determined in the same manner as provided in Section 2.04 of this section. The Contractor shall keep full and complete records of the cost of such work and shall permit the Engineer to have such access thereto as may be necessary to assist in the determination of the compensation payable for such work. Where the protest concerning a Change Order relates to the adjustment of time and for completion of the Work, the time to be allowed therefor will be determined as provided in this section.

DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 96 Ireland Electric, Inc
CPC24-043 Fire Station 41 Facility Repair Project
15 Working Days
Updated 2/17/23
The consent of the Contractor’s sureties shall not be required as to any change or Extra Work, and the liability of the Contractor’s Bonds shall be increased or decreased accordingly without notice to the sureties.

2.04. PROCEDURES AND ALLOWABLE COSTS ON CHANGES AND ADDITIONS TO WORK
(a) Forms of Payment
If the change in, or addition to, the Work will result in an increase in the contract sum, the City shall have the right to require the performance thereof. The compensation to be paid for any such work shall, in the City’s sole discretion, be determined in one or more of the following ways:
(1) By extension of agreed unit prices, if unit prices are required by the City’s Bid form and provided with Contractor ‘s bid;
(2) By revision of unit prices;
(3) By proposal and Acceptance of an agreed upon lump sum; and (4) On a force account basis.

Until one of the above methods is agreed on, or if the Work is to be paid for on a time and materials basis, the Contractor shall keep full and complete records of the cost of such work in the form and manner prescribed by the Engineer and shall permit the Engineer to have access to such records as may be necessary to assist in the determination of the compensation payable for such work.
(b) Lump Sum Payment
The City, in its sole and absolute discretion, may request a lump sum proposal by Contractor to perform the change in, or addition to, the Work performed. Such lump sum proposal shall be submitted by the Contractor within ten (10) days of the City’s request therefor.

Request for a lump sum proposal by City shall not be deemed an election by City to have the Work performed on a lump sum basis. Costs of preparing the proposal shall not be compensable.
(1) Contents of Lump Sum Proposal
(2) The Contractor’s proposal shall be itemized and segregated by labor and materials for the various components of the change (no aggregate labor total will be acceptable). The proposal shall be accompanied by signed proposals of any Subcontractors, which will perform any portion of the change, and of any persons who will furnish materials or equipment for incorporation therein. The proposal shall also include the Contractor’s estimate of the time required to perform said changes or additional work. (3) Computation of Labor Costs
The portion of the proposal relating to labor, whether by the Contractor’s forces or the forces of any of its Subcontractors, may include the projected wages of the reasonably anticipated Site labor, including foremen, who will be directly involved in the change in the Work.

DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 97 Ireland Electric, Inc
CPC24-043 Fire Station 41 Facility Repair Project
15 Working Days
Updated 2/17/23
These projected wages shall not include charges for assistant superintendents, superintendents, office personnel, timekeepers and maintenance mechanics.

Labor costs may also include Contractor’s overhead and profit which shall be computed by adding to the labor costs either up to fifteen percent (15%) of the projected wages, but not payroll costs, or the labor surcharge set forth in the California Department of Transportation publication entitled Labor Surcharge And Equipment Rental Rates, which is in effect on the date upon which the Work is accomplished and which is a part of the Contract. The method of computing the overhead and profit shall be solely within the discretion of the City.

The labor surcharge, if used, shall constitute full compensation for all payments imposed by State and Federal laws and for all other payments made to, or on behalf of, the workmen, other than actual wages as defined above. No time or charges will be allowed except when the workers are actually engaged in the proper, efficient and diligent performance or completion of the extra work as authorized. Overtime shall not be worked without prior approval of the Engineer.
(4) Computation of Equipment and Materials Costs
The portion of the proposal relating to materials may include the reasonably anticipated direct costs to the Contractor or to any of its Subcontractors of materials to be purchased for incorporation in the change in the Work. This portion of the proposal may also include transportation and applicable sales or use taxes. Up to fifteen percent (15%) of these direct costs may be included as overhead and profit for the Contractor or any such Subcontractor (such overhead and profit to include all small tools).

This portion of the proposal may further include the Contractor’s and any of its Subcontractors’ reasonably anticipated costs for the rental and operation of prime construction and automotive equipment furnished and used in connection with the change in the Work. The equipment rental and operation rates used shall be the latest edition of the Department of Transportation, Division of Construction, Equipment Rental Rates. These costs shall not include charges for listed equipment or major tools with a new cost of five hundred dollars ($500.00) or less. No time charges shall be allowed except for equipment actually used for the proper and efficient performance or completion of the authorized change in the Work. (5) Subcontractors
The lump sum proposal may include up to five percent (5%) of the amount, which the Contractor will pay to any of its Subcontractors for the change in the Work as allowable overhead and profit to the Contractor.
(6) Failure to Submit Lump Sum Proposal
In the event that the Contractor fails to submit its proposal within the designated period, the Engineer may direct the Contractor to proceed with the change or addition to the Work and the Contractor shall so proceed. The Engineer shall unilaterally determine the reasonable costs and time to perform the work in question, which determination shall be final and binding upon the Contractor.
(7) Failure to Agree on Lump Sum Amount
In the event that the parties are unable to agree as to the reasonable costs and time to perform the change in or addition to the Work based upon the Contractor’s proposal and DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 98 Ireland Electric, Inc
CPC24-043 Fire Station 41 Facility Repair Project
15 Working Days
Updated 2/17/23
the Engineer and City do not elect to have the change in the Work performed on a time and material basis, the Engineer and City shall make a unilateral determination of the reasonable cost and time to perform the change in the Work, based upon their own estimates, the Contractor’s submission or combination thereof. In such instances, a Change Order shall be issued for the amount of costs and time determined by the Engineer and the City and shall become binding upon the Contractor unless the Contractor submits its protest in writing to the City within thirty (30) days of the issuance of the Change Order. The City has the right to direct the Contractor in writing to perform the change in the Work, which is the subject of the Change Order. Failure of the parties to reach agreement regarding the costs and time of performing the change in the Work and/or any pending protest shall not relieve the Contractor from performing the change in the Work promptly and expeditiously.
(c) Payment by Unit Prices
If any of the items included in the lump sum proposal are covered by unit prices contained in the contract document, the City may, if it requires the change in the Work to be performed on a lump sum basis, elect to use these unit prices in lieu of the similar items included in the lump sum proposal in which event an appropriate deduction will be made in the lump sum amount prior to the application of any allowed overhead and profit percentages. No overhead and profit shall be applied to any unit prices. (d) Payment on a Force Account Basis
If the City elects to have the change or addition to the Work performed on a force account basis, the Work shall be performed, whether by the Contractor’s forces or the forces of any of its Subcontractors or Sub-Subcontractors, and payment shall be made subject to the following provision. The Contractor will be paid the direct costs of the labor, equipment and materials used in performing the force account work determined as hereinafter provided. (1) For labor, the Contractor will be paid the cost of labor for the workers (including foremen when authorized by the Engineer or Project Manager) used in the actual and direct performance of the work. The cost of labor, whether the employer is the Contractor or any or any Subcontractor of any tier, shall be actual wages, including basic hourly wage, health and welfare payments and pension payments incurred in performing the force account work, plus any travel and subsistence payments for the workers performing such work and made necessary thereby. To the actual wages shall be added a labor surcharge as set forth in the State Department of Transportation publication entitled “Labor Surcharge and Equipment Rental Rates”, as in effect on the date the work is performed. The labor surcharge shall be deemed to encompass the City’s entire liability to reimburse the Contractor for workers compensation insurance payments, social security payments, Medicare payments, federal unemployment insurance payments, state unemployment insurance payments and state training taxes, made necessary by the force account work.
(2) For equipment, the Contractor will be paid for the use of equipment at the rental rates listed for that equipment in the State Department of Transportation publication entitled “Labor Surcharge and Equipment Rental Rates”, which is in effect on the date the work is performed, regardless of ownership or any rental agreement entered into by Contractor for such equipment. The rental rate paid in accord with said publication shall be deemed to include the cost of fuel, oil, lubrication, supplies, small tools, attachments, repairs and maintenance, depreciation, storage and insurance for said equipment. Rental time will not be paid when equipment is inoperable due to breakdowns, repairs or maintenance. Payment for loading, transporting and unloading time will be in accordance with the State Standard Specifications DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 99 Ireland Electric, Inc
CPC24-043 Fire Station 41 Facility Repair Project
15 Working Days
Updated 2/17/23
applicable to loading, transporting and unloading equipment for force account work, as applicable as of the date the equipment is loaded, transported or unloaded. (3) For materials used in the work, the City will pay for materials furnished by the Contractor and necessarily used in the force account work. Prior to markups as set forth below, the amount paid shall be the price paid by the actual purchaser to the actual supplier plus any necessary actual costs of handling the materials.

Contractor may add fifteen percent (15%) to the total labor, equipment and material charges as the total overhead and profit to the entity or entities actually performing the force account work. If the entity or entities actually performing the work are Subcontractors or Sub-Subcontractors, the Contractor shall be allowed five percent (5%) of the total charge of the performing entity or entities (including mark- up) as Contractor’s mark-up. No other mark-ups shall be allowed hereunder.

The Contractor shall submit to the City daily work and material tickets, to include the identification number assigned to the change in the Work, the location and description of the change in the Work, the classification of labor employed (and names and social security numbers), hours expended, the material used, the equipment rented (not tools) and such other evidence of cost as the City may require. The City may require authentication of all time and material tickets and invoices by persons designated by the City for such purpose. The failure of the Contractor to secure any required authentication shall, if the City elects to treat it as such, constitute a waiver by the Contractor of any claim for the cost of that portion of the Change in the Work covered by a non-authenticated ticket or invoice; provided, however, that the authentication of any such ticket or invoice by the City shall not constitute an acknowledgment by the City that the items thereon were reasonably required for the Change in the Work. (e) Limitations on Changes
The Contractor shall not be entitled to any amount for indirect costs, damages or expenses of any nature, including, but not limited to, so-called “impact” costs, labor inefficiency, wage, material or other escalations beyond the prices upon which the proposal is based and to which the parties have agreed pursuant to the provisions of this section, and which the Contractor, its Subcontractors and Sub-Subcontractors or any other person may incur as a result of delays, interferences, suspensions, changes in sequence or the like, for whatever cause, whether reasonable or unreasonable, foreseeable or unforeseeable, or avoidable or unavoidable, arising from the performance of any and all changes in the work performed pursuant to this section. It is understood and agreed that the Contractor’s sole and exclusive remedy in such event shall be recovery of its direct costs as compensable hereunder and an extension of the time of the Contract, but only in accordance with the provisions of the Contract Documents.

It is expressly agreed that Contractor shall not be entitled to claim damages for anticipated profits on any portion of the Work that may be deleted.

The amount of any adjustment for work deleted shall be estimated at the time deletion of work is ordered and the estimated adjustment will be deducted for the subsequent monthly pay estimates. The City reserves its rights under Section 3.20 to audit Contractor’s as-Bid profit in connection with any deductive change, to arrive at a final adjustment. Contractor’s as-Bid profit shall be reduced pro rata according to the proportion of the original contract value less as-Bid profit, represented by the work deleted.

DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 100
Ireland Electric, Inc
CPC24-043 Fire Station 41 Facility Repair Project
15 Working Days
Updated 2/17/23
The City reserves the right to contract with any person or firm other than the Contractor for any or all Extra Work.

2.05. UNILATERAL CHANGE IN OR ADDITION TO THE WORK
Notwithstanding the above, the City, directly or through the Engineer, may direct the Contractor in writing to perform changes in or additions to the scope of the Contract. The Contractor shall perform such work and the parties shall proceed pursuant to the provisions of Section 2.04.

2.06. DIFFERING SITE CONDITIONS
The Contractor shall promptly, and before the following conditions are disturbed, notify the City in writing of any:
(a) Material that the Contractor believes may be material that is hazardous waste, as defined in Section 25110.02 of the Health and Safety Code, that is required to be removed to a Class I, Class II, or Class III disposal site in accordance with provisions of existing law; or (b) Subsurface or latent physical conditions at the Site differing from those indicated in the Contract Documents; or
(c) Unknown conditions at the Site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in the Contract.

The Engineer shall thereupon promptly investigate the conditions. If the Engineer finds that they do involve hazardous waste, or do materially differ and cause an decrease or increase in the Contractor’s cost or time of performance, the Engineer will issue a change order as appropriate. Any increase or decrease of cost resulting from such changes shall be adjusted in the manner provided in Section 2.04 for adjustments as to extra and/or additional work and changes. In the event that a dispute arises between the City and the Contractor, whether the conditions materially differ, or involve hazardous waste, or cause and decrease or increase the Contractor’s cost of, or time required for, performance of any part of the Work, the Contractor shall not be excused from any scheduled completion date provided by the Contract, but shall proceed with all work to be performed under the Contract, the procedures applicable to claims for extra costs shall then apply.

2.07. CLAIMS FOR EXTRA COSTS
(a) Notice of Potential Claims
(1) It is hereby mutually agreed that the Contractor shall not be entitled to the payment of any additional compensation for any cause, including any act, or failure to act, by the Engineer, or the happening of any event, thing or occurrence, unless the Contractor provides the Engineer with written notice of the potential claims as hereinafter specified.

Compliance with this section, however, shall not be a prerequisite as to matters within the scope of the protest provisions in Section 2.03.

The written notice of potential claims shall set forth the reasons for which the Contractor believes additional compensation will or may be due, the nature of the costs involved, and, insofar as possible, the amount of the potential claim. The notice as above required shall be given to the Engineer prior to the time that the Contractor commences DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 101
Ireland Electric, Inc
CPC24-043 Fire Station 41 Facility Repair Project
15 Working Days
Updated 2/17/23
performance of the Work giving rise to the potential claim for additional compensation, if based on an act or failure to act by the Engineer, or in all other cases within ten (10) days after the happening of the event, thing or occurrence giving rise to the potential claim. (b) Construction Dispute
(1) The Contractor may submit a dispute to the Engineer concerning any matter for which a protest under Section 2.03, or a notice of potential claim, is filed. Such disputes, or potential claims, shall be submitted to the Engineer within sixty (60) days following the submission of said protest or notice, unless, due to the nature of the dispute or the uncompleted state of the Work, it is impracticable to determine the amount or the extent of the claim within such period. In such cases, disputes shall be submitted at the earliest practicable time in which such a determination can be made. In any event, all disputes shall be filed on or before the date of the final release by the Contractor as provided for in Section 7.09. (2) All disputes shall be in writing and shall set forth clearly and in detail, for each item of additional compensation requested, the reasons for the dispute, reference to applicable provisions of the Specifications, the nature and the amount of the cost involved, the computations used in determining such costs, all pertinent factual data and all the documents necessary to substantiate the dispute. The Contractor shall maintain complete and accurate records of the cost or any portion of the Work for which additional compensation is claimed, and shall provide the Engineer with copies thereof, as required. The Engineer shall provide a written decision to the dispute or potential claim as soon as practicable but not later than 30 days following receipt thereof.
(c) Resolution of Construction Claims
(1) To the extent that the Contractor disputes the Engineer’s Written Decision issued pursuant to Section 4.07(b)(2), or to the extent the Engineer fails to issue a timely written decision, the Contractor may file a written claim, as defined by Public Contract Code section 9204(c)(1), with the City including reasonable documentation to support the claim. Upon receipt of the claim, the City shall conduct a reasonable review of the claim, and within a period not to exceed 45 days, the City shall provide the Contractor with a written statement identifying what portion of the claim is disputed and what portion is undisputed. The time in which the City must provide a written statement may be extended by mutual agreement of the parties as specified by Public Contract Code section 9204(d)(1)(C). The City shall pay any undisputed portion of the claim within 60 days after issuance of its written statement. (2) Claims submitted by the Contractor shall be accompanied by a notarized certificate containing the following language:

Under the penalty of law for perjury or falsification and with specific reference to the California False Claims Act, Government Code section 12650, et. seq., the undersigned,

(Name)

(Title

(Company
DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 102
Ireland Electric, Inc
CPC24-043 Fire Station 41 Facility Repair Project
15 Working Days
Updated 2/17/23
hereby certifies that the claim for the additional compensation and time, if any, made herein for the work on this contract is a true statement of the actual costs incurred and time sought, and is fully documented and supported under the contract between parties.

Dated:
/s/
Subscribed and sworn before me this _____ day
of

Notary Public
My commission expires
Failure to submit the notarized certificate will be sufficient cause for denying the claim.

Any claim for overhead type expenses or costs, in addition to being certified as stated above, shall be supported by an audit report of any independent Certified Public Accountant. Any such overhead claim shall also be subject to audit by the City at its discretion.

Any costs or expenses incurred by the City in reviewing or auditing any claims that are not supported by the Contractor’s cost accounting or other records shall be deemed to be damages incurred by the City within the meaning of the California False Claims Act. (3) Meet And Confer Regarding Unresolved Claims. If the Contractor disputes the City’s written statement issued pursuant to Section 4.07(c)(1) or if the City fails to issue a timely written response, the Contractor may demand in writing an informal conference to meet and confer for settlement of the issues in dispute. Upon receipt of a demand in writing sent by registered mail or certified mail, return receipt requested, the City shall schedule a meet and confer conference within 30 days for settlement of the dispute. The meet and confer conference shall be attended by senior executives of the parties who have authority to settle the controversy. Within 10 business days following the conclusion of the meet and confer conference, the City shall provide the Contractor with a written statement identifying the portion of the claim that remains in dispute and the portion that is undisputed. The City shall pay any undisputed portion of the claim within 60 days after it issues its written statement. (4) Mediation. If the Contractor disputes, in writing, any portion of the City’s written statement as issued under Section 4.07(c)(3), the disputed items shall be submitted to nonbinding mediation according to the provisions of Public Contract Code section 9204(d)(2), and any costs of mediation shall be allocated as set forth in that section. Upon receipt of a claim, the City and the Contractor may agree to waive, in writing, mediation. (5) Failure to Respond or Pay. If the City fails to timely respond to a claim from the Contractor or otherwise fails to meet the time requirements of Public Contract Code section 9204, the claim shall be deemed rejected in its entirety. Additionally, amounts not timely paid in the manner required by Public Contract Code section 9204 shall bear interest at 7 percent per annum.

DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 103
Ireland Electric, Inc
CPC24-043 Fire Station 41 Facility Repair Project
15 Working Days
Updated 2/17/23
(6) Subcontractor Claims. If a Subcontractor or a lower tier Subcontractor lacks legal standing to assert a claim against the City because privity of contract does not exist, the Contractor may present to the City a claim on behalf of the Subcontractor or lower tier Subcontractor pursuant to Public Contract Code section 9204(d)(5).

2.08. CIVIL ACTION PROCEDURES
(a) Alternative Dispute Resolution of Claims of $375,000.00 or Less. (1) Claims Less Than $375,000.00. Notwithstanding any other provision herein but after compliance with the provisions of Public Contract Code section 9204 as set forth in Section 4.07, claims of $375,000.00 or less shall be resolved pursuant to the alternative dispute resolution procedures set forth in Public Contract Code section 20104 et seq. “Claim” for this purpose means a separate demand by the Contractor for a time extension, payment of money or damages arising from work done by or on behalf of the Contractor pursuant to the Contract, for which payment is expressly provided, or the Contractor is otherwise entitled to, or an amount the payment of which is disputed by the City. (2) Submission of Claims Less than $375,000.00. The Contractor shall submit its claim of $375,000.00 or less to the City in writing, within the time frames established under paragraph 4.07, but no later than before the final payment is made. The City shall respond within the time provided by statute. If the Contractor disagrees with the response or the City fails to respond within the time permitted, the Contractor shall notify the City of the disagreement in writing within fifteen (15) days from the date of the response or expiration of the time permitted to respond and demand a meet-and-confer conference. The City shall schedule a meet-and-confer conference within thirty (30) days of the demand. The meet and confer conference shall be attended by senior executives of the parties who have authority to settle the controversy. If not resolved at the meet-and-confer conference, the Contractor may initiate a civil action as set forth in Public Contract Code section 20104 et seq., including but not limited to compliance with applicable Government Code provisions.
(3) Time Limits Not Extended. Nothing in subdivision (a) of Public Contract Code section 20104.2 shall extend the time limit or supersede the notice requirements provided in this Contract for filing claims by the Contractor.
(b) Alternative Dispute Resolution of Claims in Excess of $375,000.00.

As a condition precedent to the initiation of litigation, disputes in excess of a total value of $375,000.00 shall first be submitted to the claims procedures set forth in Sections 4.06 and

4.07. 2.09. GUARANTEE
(a) In addition to warranties, representations and guarantees stated elsewhere in the Contract Documents, the Contractor unconditionally guarantees all materials and workmanship furnished hereunder, and agrees to replace the same at its sole cost and expense, and to the satisfaction of the Engineer, any and all materials which may be defective or improperly installed.
(b) The Contractor shall repair or replace to the satisfaction of the Engineer any or all such work that may prove defective in workmanship or materials, ordinary wear and tear excepted, together with any other work, which may be damaged or displaced in so doing.

DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 104
Ireland Electric, Inc
CPC24-043 Fire Station 41 Facility Repair Project
15 Working Days
Updated 2/17/23
(c) In the event of failure to comply with the above stated conditions within a reasonable time, the City is authorized to have the defect repaired and made good at the expense of the Contractor who will pay the costs and charges therefore immediately upon demand, including any reasonable management and administrative costs, and engineering, legal and other consultant fees incurred to enforce this section. (d) The signing of the Contract by the Contractor shall constitute execution of the above guarantees. Except as otherwise provided in this Contract, the guarantees and warranties shall remain in effect for a period of one (1) year after final Acceptance of the Work by the City.

DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 105
Ireland Electric, Inc
CPC24-043 Fire Station 41 Facility Repair Project
15 Working Days
Updated 2/17/23
SECTION 3

CONTROL OF WORK

3.01. AUTHORITY OF ENGINEER
(a) The Engineer is the representative of the City and has full authority to interpret the Contract Documents, to conduct the construction review and inspection of the Contractor’s performance, and to decide questions, which arise during the course of the Work and the Engineer’s decisions on these matters, shall be final and conclusive. The Engineer has the authority to reject all work and materials, which do not conform to the Contract Documents, and has the authority to stop the Work whenever such stoppage may be necessary to insure the proper execution of the Contract. The Engineer’s failure to stop the Work shall not obligate the City to accept defective or otherwise unacceptable work or otherwise affect the Engineer’s or City’s authority to reject work for any reason set forth in the Contract Documents. (b) If at any time the Contractor’s work force, tools, plant or equipment appear to the Engineer to be insufficient or inappropriate to secure the required quality of work or the proper rate of progress, the Engineer may order the Contractor to increase their efficiency, improve their character, to augment their number or to substitute other personnel, new or additional tools, plant or equipment, as the case may be, and the Contractor shall comply with such order.

Neither the failure of the Engineer to demand such increase of efficiency, number, or improvement, nor the compliance by the Contractor with the demand, shall relieve the Contractor of its obligation to provide quality work at the rate of progress necessary to complete the Work within the specified time.
(c) The Engineer may authorize minor variations in the work from the requirements of the Contract Documents which do not involve an adjustment in the Contract Price or the Contract Time. These may be accomplished by a Field Order. Contractor shall comply promptly with all Field Orders. If the Engineer and Contractor are unable to agree on entitlement or on the amount or extent, if any, of any adjustment in the Contract Price or Contract time, or cost, as a result of a Field Order, a claim may be made therefor pursuant to Section 2.07. (d) Any order given by the Engineer, not otherwise required by the Contract Documents to be in writing shall, on request of the Contractor, be given or confirmed by the Engineer in writing.
(e) Whenever work, methods of procedure, or any other matters are made subject to direction or approval, such direction or approval will be given by the Engineer.

3.02. DRAWINGS
(a) Drawings furnished herewith are for bidding purposes. The Engineer will furnish the Contractor, free of charge, copies of full size Drawings which are reasonably necessary for the execution of the Work. The Contractor shall have no claim for excusable delay on account of the failure of the Engineer to deliver such Drawings, unless the Engineer shall have failed to deliver the same within two weeks after receipt of written demand therefore from the Contractor.

The Contractor shall keep one copy of said Drawings, in good order, available to the Engineer and the Engineer’s representatives, and convenient to the working site. (b) If the Contractor, in the course of the Work, finds any discrepancy between the Drawings and the physical condition of the locality, or any errors or omissions in the Drawings, DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 106
Ireland Electric, Inc
CPC24-043 Fire Station 41 Facility Repair Project
15 Working Days
Updated 2/17/23
or in the layout as given by points and instructions, it shall be the Contractor’s duty to inform the Engineer in writing, and the Engineer will promptly verify the same.

Any work done after such discovery, until authorized, will be done at the Contractor’s risk. All Drawings, Specifications, and copies thereof furnished by the Engineer are the property of the Engineer and shall not be reused on other work and, with the exception of the signed Contract sets, are to be returned to the Engineer, on request, at the completion of the Work. All models are the property of the City.
(c) The Drawings shall be supplemented by such Shop Drawings prepared by the fabricator and/or supplier and Working Drawings prepared by the Contractor as are necessary to adequately control the Work. No changes shall be made by the Contractor in any Shop or Working Drawings after they have been reviewed by the Engineer, if the Engineer deems that no further submittals are necessary. The Contractor shall not commence the layout, purchase, fabrication, or construction of any work for which Shop or Working Drawings are required until Engineer has reviewed the specifications and drawings and has indicated in writing no further submittals are required for compliance with the Contract Documents. (d) Shop and Working Drawings for any structure shall include, but not be limited to, detail design calculations, fabrication and installation drawings, lists, graphs, operating instructions, etc., which shall be reviewed and accepted by the Engineer before any such work is performed.
(e) Shop and Working Drawings will be required for cribs, cofferdams, falsework, centering and form work and for other temporary work and methods of construction the Contractor proposes to use. Such Drawings shall be subject to the review and Acceptance of the Engineer insofar as the details affect the character of the finished work, but details of design will be left to the Contractor who shall be responsible for the successful construction of the Work.
(f) Contractor agrees that Shop and/or Working Drawings processed by the Engineer are not Change Orders; that the purpose of these Drawings submitted by the Contractor is to demonstrate to the Engineer that the Contractor understands the design concept, that the Contractor demonstrates its understanding by indicating which equipment and material the Contractor intends to furnish and by detailing the fabrication methods it intends to use. It is expressly understood, however, that favorable review of the Contractor’s Shop and Working Drawings shall not relieve the Contractor of any responsibility for accuracy of dimensions and details, or for mutual agreements of dimensions and details. It is mutually agreed that the Contractor shall be responsible for agreement and conformity of its Drawings with the Specifications. Contractor further agrees that if deviations, discrepancies or conflicts between Shop and/or Working Drawings and Specifications are discovered either prior to or after the Drawings are processed by the Engineer, the Specifications shall control and shall be followed.
(g) Unless otherwise stated, the Engineer shall have thirty (30) days from the date of receipt of Shop and/or Working Drawings for review.
(h) Full compensation for furnishing all Shop and/or Working Drawings shall be considered as included in the prices paid for the Contract items of work to which such drawings relate and no additional compensation will be allowed therefore. Any cost related to the Engineer’s review of any particular set of Shop and/or Working Drawings more than twice, due to incompleteness or unacceptability, shall be borne by the Contractor, and the City reserves the right to withhold such costs from payments due the Contractor.

DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 107
Ireland Electric, Inc
CPC24-043 Fire Station 41 Facility Repair Project
15 Working Days
Updated 2/17/23
(i) All reasonable effort has been made to locate and delineate all known structures and facilities on the plans. Except as otherwise provided herein, the City of West Sacramento shall assume no responsibility for the completeness or accuracy of its delineation of underground utilities nor the existence of other buried objects which may be encountered, or which are not shown on the plans.
(j) The Contractor shall keep and maintain a clean set of plans for the project and shall record in red ink all changes, revisions, etc. made during the course of construction. These plans shall include all changes, revisions, etc. from the original plan complete with the exact sizes, locations, dimensions, elevations, etc. These plans shall be kept and maintained in a neat, clean and legible condition and shall be available for inspection at all times by the Engineer. The Contractor shall deliver these completed plans to the Engineer and the Engineer shall approve these plans prior to final Acceptance of the project by the City.

3.03. CONSTRUCTION STAKING AND SURVEYS
The City will provide one set of construction stakes and benchmarks as it deems necessary to establish lines and grades required for the completion of the site work specified in the Contract. The Contractor shall notify the Engineer a minimum of seven (7) days in advance of the time work is to begin on any portion of the project that may require construction staking to be provided by the City. The Contractor shall make all other surveys necessary for the completion of the Work.

Alternatively, the Engineer may provide the Contractor with drawings showing benchmarks and reference points as it deems necessary to establish lines and grades required for the completion of the site work specified in the Contract Documents. The Contractor shall make or furnish all surveys and set all construction stakes necessary for the completion of the work.

Stakes and marks set by the City or Engineer shall be carefully preserved by the Contractor. The Contractor shall be charged for the cost of replacing or restoring the stakes and marks, which are destroyed or damaged by Contractor’s operation. This charge will be deducted from any monies due or to become due to the Contractor under the Contract.

3.04. PERMITS AND REGULATIONS
Permits and licenses, of a temporary nature, necessary for the prosecution of the Work shall be secured and paid for by the Contractor. Permits, licenses and easements for permanent structures or permanent changes in existing facilities shall be secured and paid for by the City unless otherwise specified.

The Contractor shall give all notices and comply with all laws, ordinances, rules and regulations bearing on the conduct of the Work as shown on the plans and described in the Specifications. Contractor shall promptly notify the Engineer in writing of any specification at variance therewith. In such instances, any necessary changes shall be adjusted as provided in the Contract for changes in the Work. If the Contractor performs any Work knowing it to be contrary to such laws, ordinances, rules, and regulations and without such notice to the Engineer, Contractor shall bear all costs arising therefrom.

3.05. CONFORMITY WITH CONTRACT DOCUMENTS AND ALLOWABLE DEVIATIONS Work and materials shall conform to the lines, grades, cross sections, dimensions and material requirements, including tolerances, shown on Contract Documents. Although DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 108
Ireland Electric, Inc
CPC24-043 Fire Station 41 Facility Repair Project
15 Working Days
Updated 2/17/23
measurement, sampling, and testing may be considered evidence as to such conformity, the Engineer shall be the sole judge as to whether the Work or materials deviate from the Contract Documents. The Engineer’s decision as to any allowable deviations therefrom shall be final and conclusive.

3.06. COORDINATION AND INTERPRETATION OF CONTRACT DOCUMENTS (a) Should it appear that the Work to be done or any of the matters relative thereto are not sufficiently detailed or explained in the Specifications and Plans, the Contractor shall apply to the Engineer for such further explanations as may be necessary and shall conform to them as part of the Contract. In the event of any doubt or question arising respecting the true meaning of the Specifications and Plans, reference shall be made to the Engineer, whose decision thereon shall be final and conclusive.
(b) Any reference made in the Specifications and Plans to any specification, standard, method, or publication of any scientific or technical society or other organization shall, in the absence of a specific designation to the contrary, be understood to refer to the specification, standard, method, or publication in effect as of the date that the Work is advertised for Bids.

3.07. SUBCONTRACTORS
(a) The attention of the Contractor is directed to the provisions of California Public Contract Code sections 4100-4113 regarding subcontracting and said provisions are by this reference incorporated herein and made a part hereof.
(b) Each subcontract shall contain a suitable provision for the suspension or termination thereof should the Work be suspended or terminated or should the Subcontractor neglect or fail to conform to every provision of the Contract Documents insofar as such provisions are relevant. The Contractor shall be fully responsible to the City for the acts or omissions of the Contractor’s Subcontractors and of the persons either directly or indirectly employed by the Contractor. Nothing contained in the Contract Documents shall create any contractual relationship between any Subcontractor and the City. If a legal action, including arbitration and litigation, against the City is initiated by a Subcontractor or Supplier, the Contractor shall reimburse the City for the amount of legal, engineering and all other expenses incurred by the City in defending itself in said action. (c) The City and the Engineer reserve the right to approve all Subcontractors.

Such approval shall be a consideration to the awarding of the Contract and unless notification to the contrary is given to the Contractor prior to the signing of the Contract, the list of Subcontractors which is submitted with the Contractor’s proposal will be deemed to be acceptable. Contractor shall not, without the written consent of the City, subcontract the whole of the Work.

3.08. COOPERATION OF CONTRACTORS
(a) Should construction be under way by other forces or by other contractors within or adjacent to the limits of the Work specified or should work of any other nature be under way by other forces within or adjacent to said limits, the Contractor shall cooperate with all such other contractors or other forces to the end that any delay or hindrance to their work will be avoided. The right is reserve d to perform other or additional work at or near the site (including material sources) at any time, by the use of other forces.

DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 109
Ireland Electric, Inc
CPC24-043 Fire Station 41 Facility Repair Project
15 Working Days
Updated 2/17/23
(b) When two or more contractors are employed on related or adjacent work, each shall conduct its operation in such a manner as not to cause any unnecessary delay or hindrance to the other. Each Contractor shall be responsible to the other for all damage to work, to persons or property caused to the other by its operations, and for loss caused the other due to unnecessary delays or failure to finish the work within the time specified for completion.

3.09. SUPERINTENDENCE
(a) The Contractor shall designate in writing, before starting work, an individual as authorized representative who shall have the authority to represent and act for the Contractor.

This authorized representative shall be present at the Site of the Work at all times while work is actually in progress on the Contract. When the Work is not in progress and during periods when the Work is suspended, arrangements acceptable to the Engineer shall be made for any emergency work, which may be required.
(b) The Contractor is solely responsible, at all times, for the superintendence of the Work and for its safety and progress.
(c) Whenever the Contractor or its authorized representative is not present on any particular part of the Work where it may be desired to give direction, orders will be given by the Engineer, which shall be received and obeyed by the superintendent or foreman who may have charge of the particular work in reference to which the orders are given. (d) Any order given by the Engineer, not otherwise required by the Specifications to be in writing, will on request of the Contractor, be given or confirmed by the Engineer in writing.

3.10. INSPECTION OF WORK
(a) Unless otherwise provided, all equipment, materials, and work shall be subject to inspection and testing by the Engineer. The Engineer will observe the progress and quality of the Work and determine, in general, if the Work is proceeding in accordance with the intent of the Contract Documents. The Engineer shall not be required to make comprehensive or continuous inspections to check the quality of the Work. The Engineer shall not be responsible for construction means, methods, techniques, sequences, or procedures, or for safety precautions and programs in connection with the Work. Visits and observations made by the Engineer shall not relieve the Contractor of Contractor’s obligation to conduct comprehensive inspections of the Work and to furnish proper materials, labor, equipment and tools, and perform acceptable work, and to provide adequate safety precautions, in conformance with the intent of the Contract.
(b) Whenever the Contractor varies the period during which work is carried on each day, the Contractor shall give due notice to the Engineer so that proper inspection may be provided. Any work done in the absence of the Engineer shall be subject to rejection. Proper facilities for safe access for inspection to all parts of the Work shall at all times be maintained for the necessary use of the Engineer and other agents of the City, and agents of the federal, state, or local governments at all reasonable hours for inspection by such agencies to ascertain compliance with laws and regulations.
(c) One or more inspectors may be assigned to observe the Work by the Engineer and to act in matters of construction under this Contract. It is understood that inspectors shall have the power to issue instructions and make decisions within the limitations of the authority of the Engineer. Such inspection shall not relieve the Contractor of the Contractor’s obligation to conduct comprehensive inspections of the Work, to furnish proper materials, labor, equipment DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 110
Ireland Electric, Inc
CPC24-043 Fire Station 41 Facility Repair Project
15 Working Days
Updated 2/17/23
and tools, and perform acceptable work, and to provide adequate safety precautions in conformance with the intent of the Contract.
(d) The Engineer and the Engineer’s representatives shall at all times have access to the Work wherever it is in preparation or progress, and the Contractor shall provide safe and convenient facilities for such access and for inspection. If the Specifications, the Engineer’s instructions, laws, ordinances, or any public authority require any material, equipment or work to be specifically tested or approved, the Contractor shall give the Engineer timely notice of its readiness for inspection, and if the inspection is by an authority other than the City, of the time fixed for inspection. Inspections by the Engineer will be made promptly and, where practicable, at the source of supply.
(e) Work performed without inspection may be required to be removed and replaced under proper inspection. In such instances, the entire cost of removal and replacing, including the cost of City-furnished materials used in the Work, shall be borne by the Contractor, regardless of whether or not the Work exposed is found to be defective. Examination of questioned work, other than that installed without inspection, may be ordered by the Engineer and, if so ordered, the Work must be uncovered by the Contractor. If such work is found to be in accordance with the Contract Documents, the City will pay the cost of re-examination and replacement. If such work is found to be not in accordance with the Contract Documents, the Contractor shall pay such cost, unless the Contractor can show that the defect in the Work was caused by another Contractor , and in that event the City will pay such costs. (f) The inspection of the Work shall not relieve the Contractor of the Contractor’s obligation to fulfill the Contract as herein prescribed, or in any way alter the standard of performance provided by the Contractor, and defective work shall be made good and unusable materials may be rejected, notwithstanding that such work and materials have been previously overlooked by the Engineer and accepted or estimated for payment. If the Work or any part thereof shall be found defective, the Contractor shall, within ten (10) calendar days, make good such defect in a manner satisfactory to the Engineer. If the Contractor fails to make ordered repairs of defective work or to remove the condemned materials from the Work within ten (10) calendar days after written direction by the Engineer, the City may make the ordered repairs, or remove the condemned materials, and deduct the cost thereof from any monies due the Contractor.
(g) The Contractor shall furnish promptly, without additional charge, all facilities, labor and materials reasonably needed by the Engineer for performing all inspection and tests.

Contractor shall be charged with any additional cost of inspection when material and workmanship are not ready at the time specified by the Contractor for its inspection. (h) Where any part of the Work is being done under an encroachment permit or building permit, or is subject to federal, state, county or city codes, laws, ordinances, rules or regulations, representatives of the government agency shall have full access to the Work and shall be allowed to make any inspection or tests in accordance with such permits, codes, laws, ordinances, rules, or regulations. If advance notice of the readiness of the Work for inspection by the governing agency is required, the Contractor shall furnish such notice to the appropriate agency.
(i) The Engineer may inspect the production of material, or the manufacture of products at the source of supply. Plant inspection, however, will not be undertaken until the Engineer is assured of the cooperation and assistance of both the Contractor and the material producer. The Engineer or the Engineer’s authorized representative shall have free entry at all times to such parts of the plant as concerns the manufacture or production of the materials.

DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 111
Ireland Electric, Inc
CPC24-043 Fire Station 41 Facility Repair Project
15 Working Days
Updated 2/17/23
Adequate facilities shall be furnished free of charge to make the necessary inspection. The City assumes no obligation to inspect materials at the source of supply.

3.11. TESTS
The Contractor shall perform, at the Contractor’s own expense, all tests specified or required by the Specifications. The Engineer may perform such tests as the Engineer deems necessary to determine the quality of work or compliance with Contract Documents. The Contractor shall furnish promptly without additional charge all facilities, labor, and material reasonably required for performing safe and convenient tests as may be required by the Engineer. All tests by the Engineer will be performed in such a manner as will not unnecessarily delay the Work. The Contractor shall not be required to reimburse the City for tests performed by the City or Engineer. If samples of materials are submitted which fail to pass the specified tests, the Contractor shall pay for all subsequent tests.

3.12. REMOVAL OF REJECTED AND UNAUTHORIZED WORK AND MATERIALS (a) All work or materials, which have been rejected, shall be remedied, or removed and replaced by the Contractor in an acceptable manner and no compensation shall be allowed the Contractor for such removal, replacement, or remedial work. (b) Any work done beyond the lines and grades shown on the plans or established by the Engineer or any Extra Work done without written authority will be considered as unauthorized work and will not be paid for. Upon order of the Engineer, unauthorized work shall be remedied, removed, or replaced at the Contractor’s expense. (c) Upon failure of the Contractor to comply with any order of the Engineer made under this section, the City may cause rejected or unauthorized work to be remedied, removed, or replaced, and may deduct the costs therefore from any monies due or to become due the Contractor.

3.13. DEDUCTIONS FOR UNCORRECTED WORK
If the Engineer deems it inexpedient to correct work damaged or not done in accordance with the Contract, an equitable deduction from the Contract price shall be made therefore, and such sum may be withheld by the City from Contractor’s payment.

3.14. EQUIPMENT AND PLANTS
(a) Only equipment and plants suitable to produce the quality of work and materials required will be permitted to operate on the Project.
(b) Plants will be designed and constructed in accordance with general practice for such equipment and shall be of sufficient capacity to insure the production of sufficient material to carry the Work to completion within the time limit.
(c) The Contractor shall provide adequate and suitable equipment and plants to meet the above requirements, and when ordered by the Engineer, shall remove unsuitable equipment from the Work and discontinue the operation of unsatisfactory plants. Contractor shall, upon request of the Engineer, submit one or more lists identifying, by make, model number, Contractor ‘s identification number and empty gross weight, each piece of operable equipment used for the Work. Contractor shall, upon request of the Engineer, submit DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 112
Ireland Electric, Inc
CPC24-043 Fire Station 41 Facility Repair Project
15 Working Days
Updated 2/17/23
documentation establishing that any measuring device used for the Work has been tested and properly approved under California Test 109.
(d) In the case of termination of this Contract before its completion for any cause whatsoever, the Contractor, if notified to do so by the City, shall promptly remove any part or all of its equipment and supplies from the property of the City. If the Contractor fails to do so, the City shall have the right to remove such equipment and supplies at the expense of the Contractor.

3.15. CHARACTER OF WORKER
If any Subcontractor, or person employed by the Contractor or any Subcontractor fails or refuses to carry out the directions of the Engineer or appears to the Engineer to be incompetent or to act in a disorderly or improper manner, said person shall be removed from the Project immediately on the requisition of the Engineer. That person shall not again be employed on the Work. Such discharge shall not be the basis for any claim for compensation or damages against the City, or any of its officers or agents.

3.16. SEPARATE CONTRACTS
(a) The City reserves the right to let other contracts in connection with this Work.

The Contractor shall afford other contractors reasonable opportunity for the introduction and storage of their materials and the execution of their work, and shall properly connect and coordinate Contractor’s work with the other Contractor ‘s work. (b) If any part of the Contractor’s work depends on proper execution or results upon the Work of any other Contractor , the Contractor shall inspect and promptly report to the Engineer any defects in such work that render it unsuitable for such proper execution and results. The Contractor’s failure to inspect and report shall constitute an Acceptance of the other Contractor ‘s work as fit and proper for the reception of the Contractor’s work, except as to defects which may develop in the other Contractor ‘s work after the execution of the Contractor’s work.
(c) To insure the proper execution of Contractor’s subsequent work, the Contractor shall measure work already in place and shall at once report to the Engineer any discrepancy between the executed work and the Drawings.

3.17. ASSIGNMENT
The Contractor shall not assign the Contract or sublet it as a whole or in part without the written consent of the City, nor shall the Contractor assign any monies due, or to become due to the Contractor hereafter without the prior written consent of the City.

3.18. USE OF COMPLETED PORTIONS, RIGHT TO OPERATE UNSATISFACTORY

EQUIPMENT OR FACILITIES
(a) The City may, at any time, and from time to time, during the performance of the Work, enter the Work Site for the purpose of installing any necessary work by City labor or other contracts, and for other purpose in connection with the installation of facilities. In doing so, the City shall endeavor not to interfere with the Contractor and the Contractor shall not interfere with other work being done by or on behalf of the City.

DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 113
Ireland Electric, Inc
CPC24-043 Fire Station 41 Facility Repair Project
15 Working Days
Updated 2/17/23
(b) If, prior to completion and final Acceptance of all the Work, the City takes possession of any structure or facility (whether completed or otherwise) comprising a portion of the Work with the intent to retain possession thereof (as distinguished from temporary possession contemplating the return to the Contractor), then, while the City is in possession of the same, the Contractor shall be relieved of liability for loss or damage to such structure other than that resulting from the Contractor’s fault or negligence. Such taking of possession by the City shall not relieve the Contractor from any provisions of this Contract regarding such structure, other than to the extent specified in the preceding sentence, nor shall such taking constitute a final Acceptance of such structure or facility. (c) If, following installation of any equipment or facilities furnished by the Contractor, defects requiring correction by the Contractor are found, the City shall have the right to operate such unsatisfactory equipment or facilities and make reasonable use thereof until the equipment or facilities can be shut down for correction of defects without injury to the City.

3.19. LANDS FOR WORK, RIGHT-OF-WAY CONSTRUCTION ROADS
(a) The City will provide the lands, easements, right-of-way, and/or encroachment permits necessary or other rights to enter and work on lands necessary for the performance of the Work. Other permits and licenses are addressed by Section 3.04. Should the Contractor find it advantageous to use any additional land for any purpose whatever, the Contractor shall provide for the use of such land at its expense. The Engineer shall be furnished with a copy of written agreements or otherwise be notified in writing of additional working space which is acquired. Nothing herein contained and nothing marked on the Plans shall be interpreted as giving the Contractor exclusive occupancy of the territory provided by the City. When two or more contracts are being executed at one time on the same or adjacent land in such a manner that work on one contract may interfere with that on another, the Engineer shall decide which Contractor shall cease work, and which shall continue, or whether the work on both contracts shall progress at the same time and in what manner, and the decision of the Engineer shall be final and binding. When the territory of one contract is the necessary or convenient means of access for the performance of another contract, such privilege of access or any other reasonable privilege may be granted by the Engineer to the Contractor so desiring, to the extent, amount, in the manner, and at the time permitted. No such decision as to the method or time of conducting the Work or the use of territory shall be the basis of any claim for delay or damage.
(b) Lands, easements or rights-of-way to be furnished by the City for construction operations will be specifically shown on the Plans.
(c) The Contractor shall construct and maintain all roads necessary to reach the various parts of the Work and for the transportation thereto of construction material and personnel. The cost of constructing and maintaining such roads shall be borne by the Contractor.

3.20. CITY’S RIGHT TO AUDIT AND PRESERVATION OF RECORDS (a) The Contractor shall maintain books, records and accounts of all costs in accordance with generally accepted accounting principles and practices. The City and its authorized representatives shall have the right to audit the books, records and accounts of the Contractor under any of the following conditions:
(1) The Contract is terminated for any reason in accordance with the provisions of the Contract Documents in order to arrive at equitable termination costs; DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 114
Ireland Electric, Inc
CPC24-043 Fire Station 41 Facility Repair Project
15 Working Days
Updated 2/17/23
(2) In the event of a disagreement between the Contractor and the City over the amount due the Contractor under the terms of the Contract; (3) To check or substantiate any amounts invoiced or paid which are required to reflect the costs of the Contractor, or the Contractor’s efficiency or effectiveness under this Contract or in connection with extras, changes, claims, additions, backcharges, or others, as may be provided for in this Contract;
(4) If it becomes necessary to determine the City’s rights and the Contractor’s obligations under the Contract or to ascertain facts relative to any claim against the Contractor which may result in a charge against the City; (5) To determine any difference in cost occasioned by a permissible substitution;
(6) And/or for any other reason in the City’s sole judgment. (b) Contractor shall provide the City (or its representatives), unlimited, reasonable access during working hours to the Contractor’s books and records. The City’s audit rights shall be liberally construed in the City’s favor.
(c) The Contractor, from the effective date of final payment or termination hereunder, shall preserve and make available to the City for a period of three (3) years thereafter, at all reasonable times at the office of the Contractor (but without any charge to the City), all its books, records, documents, photographs, micro-photographs, and other evidence bearing on the costs and expenses of the Contractor under this Contract and relating to the Work hereunder.
(d) The City will make all payments required of it under this Contract subject to audit, under circumstances stated above, which audit may be performed at the City’s option, either during the Contract time period or during the record retention time period. Regardless of authorization, approval or acceptance, signatures or letters which are given by the City and are part of the City’s control systems or are requested by the Contractor, the payments made under this Contract shall not constitute a waiver or agreement by the City that it accepts as correct the billings, invoices or other charges on which the payments are based. If the City’s audit produces a claim against the Contractor, the City may pursue all its legal remedies even though it has made all or part of the payments required by this Contract. (e) If any audit by the City or its representative discloses an underpayment by the City pursuant to the terms of the Contract Documents, the City shall have the duty to pay any amount found by the audit to be owed to the Contractor. If such audit discloses an overpayment, the Contractor shall have the obligation to reimburse the City for the amount of the overpayment. The City’s right to claim reimbursement from the Contractor of any overpayment shall not be terminated or waived until three years after the completion of the City’s audit or upon the termination of audit rights under subparagraph 3.20(f), whichever date is later. The obligation of the Contractor to make reimbursements hereunder shall not terminate except as provided by law.
(f) The City’s right to audit and the preservation of records shall terminate at the end of three (3) years after the date final payment is made or termination of the Contract. The Contractor shall include this “Right to Audit and Preservation of Records” clause in all subcontracts issued by it and it shall require the same to be inserted by all lower tier Subcontractors in their subcontracts, for any portion of the work. Should Contractor fail to DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 115
Ireland Electric, Inc
CPC24-043 Fire Station 41 Facility Repair Project
15 Working Days
Updated 2/17/23
include this clause in any such contract or lower tier contract, or otherwise fail to insure the City’s rights hereunder, Contractor shall be liable to the City for all costs, expenses and attorney’s fees which the City may have to incur obtaining or attempting to obtain an audit or inspection of or the restoration of records which otherwise would have been available to the City from said persons under this clause. Such audit may be conducted by the City or its authorized representative.

DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 116
Ireland Electric, Inc
CPC24-043 Fire Station 41 Facility Repair Project
15 Working Days
Updated 2/17/23
SECTION 4

CONTROL OF MATERIALS

4.01. MATERIALS
(a) Unless otherwise specifically stated in the Specifications, the Contractor shall furnish all materials necessary for the execution and completion of the Work. Unless otherwise specified, all materials shall be new and shall be manufactured, handled, and installed in a workmanlike manner to insure completion of the Work in accordance with the Contract Documents. The Contractor shall, upon request of the Engineer, furnish satisfactory evidence as to the kind and quality of materials.
(b) Where materials are to be furnished by the City, the type, size, quantity and location at which they are available will be stated in the Contract Documents. (c) Manufacturers’ warranties, guarantees, instruction sheets and parts listed, which are furnished with certain articles or materials incorporated in the Work, shall be delivered to the Engineer before Acceptance of the Contract.

4.02. STORAGE OF MATERIALS
Articles or materials to be incorporated in the Work shall be stored in such a manner as to insure the preservation of their quality and fitness for the Work, and to facilitate inspection.

4.03. TRADE NAMES AND ALTERNATIVES
Whenever a material, article, system or sub-system is specified or described by using the name and/or model of a proprietary product or trademark or the name of the manufacturer or vendor, the specified item shall establish the type, function, and quality required. It shall be understood that the words “or approved equivalent” are implied whether or not they follow the proprietary enumeration.

The City reserves the right to determine when proprietary items have no equivalency, and when uniformity of operations, interchangeability of parts, standard parts inventory, etc., are in the City’s best interest.

Requests for review of equivalency will be considered upon submission of sufficient information as described herein, to allow complete review. Such requests shall not be accepted from anyone other than the Contractor. Such submission must be made prior to purchase, fabrication, manufacture or use of the equivalent items under consideration. (a) Contractor’s Risk. If the Contractor includes in its Bid or later proposes any material, product or equipment that the Contractor considers equivalent to that specified, the Contractor assumes all risk of any sort associated with Acceptance or rejection of proposed equivalent items. The Contractor shall have no right to make claim based upon Contractor’s Bid that includes a proposed equivalent item(s) of work which resulted in a lower Bid amount for said item(s) or lower total bid.
(b) Submission Requirements. Each submission for equivalency review shall include:

DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 117
Ireland Electric, Inc
CPC24-043 Fire Station 41 Facility Repair Project
15 Working Days
Updated 2/17/23
(1) Justification for use of the proposed equivalent item(s), including evidence, as applicable, that Contract specified material, product or equipment is unobtainable or unobtainable within an acceptable time for contract completion; (2) A description of the difference between specified item(s) and proposed equivalent item(s) and the comparative advantages and disadvantages of each; (3) All relevant data addressing each specified parameter to show equivalency;
(4) A prediction of any effects the proposed change will have on operation and maintenance costs where applicable.
(c) Equivalency. An item will be considered equivalent to the item specified if it is equal to or better in:
(1) Design and strength in all sub-parts, quality, reliability and durability, operation, maintenance and serviceability, as applicable; and (2) Specified parameters in performance in all respects for the specific function(s) indicated in the contract.
(d) Supplemental Requirements. Any tests required by the City to establish quality and performance standards shall be promptly conducted by or through the Contractor at no additional cost to the City. In addition, the Contractor shall:
(1) Submit any additional data requested by the Engineer for the equivalency review; and
(2) Satisfactorily accomplish all changes, including any Engineering associated with use of equivalent items, at no additional cost to the City. (e) Equivalency Determinations. The Engineer shall be the sole judge as to equivalency determinations. The Engineer’s decision shall be final. The Contractor shall have no right of appeal to any decision rejecting the equivalency of any item. (f) Procedure.
(1) Data substantiating a request for a substitution of “an equal” item shall be submitted prior to the Award of the Contract pursuant to Section 3400 of the latest edition of the Public Contract Code.
(2) After the Bid opening, the apparent three low bidders shall have seven (7) calendar days to provide complete substantiating data for all product, material or system substitution requests. After this seven (7)-day period, the City may award the Contract to the apparent low bidder. In no event will product, material or system substitution requests submitted after the Award of Contract be considered. Failure to submit such substantiating data will result in the automatic rejection of the proposed substitution request. The City will have thirty (30) days to review the first ten (10) proposed substitution requests. For each additional five (5) product, material or system substitution requests over and above the initial ten (10), the City will have ten (10) additional days to review the proposed substitution requests.

DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 118
Ireland Electric, Inc
CPC24-043 Fire Station 41 Facility Repair Project
15 Working Days
Updated 2/17/23
(3) Each substitution request may include one alternate substitution. All alternate substitutions shall be submitted concurrently with substitution requests. Upon review by the City, proposed substitutions shall be returned to the Bidder marked either “accepted” or “rejected”. The City shall only review alternative substitution requests if the primary substitution request is rejected. If a substitution request, and its alternative, is returned “rejected”, no further substitution requests for that product, material or system will be allowed and the Bidder will provide the specified product, material or system.
(4) If, after all substitution requests have been processed, substitution requests by the apparent low Bidder are rejected by the City, the apparent low Bidder may elect not to execute the Contract. Under no circumstances, will bidders be allowed to alter their Bid Price as originally submitted. This election shall be made in writing no later than five (5) days following the receipt of the reviewed substitution requests. An election by the Bidder not to execute the Contract will result in the forfeiture of the bidder’s Bid bond. If the apparent low Bidder elects not to continue, and the second low Bidder is awarded the Contract, the second low Bidder may then elect not to execute the Contract for the contract price shown on its Bid Form. Subsequent bidders shall have five (5) days following the receipt of the reviewed substitution requests and the Notice of Award in which to make their election. This process shall continue until one Bidder decides to continue with the Award of Contract process. (5) The City may award the Contract at any time after the time for submitting substitution requests expires pursuant to subpart (2), above. In the event the Contract is awarded prior to acceptance/rejection of substitution requests, all outstanding substitution requests shall be reviewed by the City as provided above. If the apparent low Bidder elects not to execute the Contract, the Award of Contract to the apparent low Bidder shall be rescinded and the Contract awarded to the next apparent low bidder. All bidders electing not to execute the Contract expressly agree that the City shall incur no liability for such rescissions. As provided herein, “apparent low bidder” means the lowest responsive and responsible bidder.

4.04. CERTIFICATES OF COMPLIANCE
(a) A Certificate of Compliance shall be furnished prior to the use of any materials for which the Technical Specifications require that such a certificate be furnished. In addition, when so authorized in the Specifications, the Engineer may permit the use of certain materials or assemblies prior to sampling and testing if accompanied by a Certificate of Compliance. The Certificate of Compliance shall be signed by the manufacturer of the material or the manufacturer of assembled materials and shall state that the materials involved comply in all respects with the requirements of the Contract. A Certificate of Compliance shall be furnished with each lot of material delivered to the Work and the lot so certified shall be clearly identified in the Certificate.
(b) All materials used on the basis of a Certificate of Compliance may be sampled and tested at any time. The fact that material is used on the basis of a Certificate of Compliance shall not relieve the Contractor of responsibility for incorporating material in the Work which conforms to the requirements of the Contract Documents and any such material not conforming to such requirements will be subject to rejection whether in place or not. (c) The City reserves the right to refuse to permit the use of material on the basis of a Certificate of Compliance.
(d) The form of the Certificate of Compliance and its disposition shall be as directed by the Engineer.

DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 119
Ireland Electric, Inc
CPC24-043 Fire Station 41 Facility Repair Project
15 Working Days
Updated 2/17/23
SECTION 5

LEGAL RELATIONS AND RESPONSIBILITY

5.01. COMPLIANCE WITH LAWS – PERMITS, REGULATIONS, TAXES The Contractor is an independent Contractor and shall, at the Contractor’s sole cost and expense, comply with all laws, rules, ordinances and regulations of all governing bodies having jurisdiction over the Work, obtain all necessary permits and licenses therefore, pay all manufacturers’ taxes, sales taxes, use taxes, processing taxes, and all federal and state taxes, insurance and contributions for social security and unemployment which are measured by wages, salaries or any remuneration paid to Contractor’s employees, whether levied under existing or subsequently enacted laws, rules or regulations. The Contractor shall also pay all property tax assessments on materials or equipment used until Acceptance by the City. If any discrepancy or inconsistency is discovered in the Plans or Specifications, or in this Contract in relation to any such law, rule, ordinance, regulation, order or decree, the Contractor shall forthwith report the same to the Engineer in writing. The Contractor shall also protect, defend and indemnify the City, the Engineer, and all of the City’s officers, agents, and servants against any claim or liability arising from or based upon the violation of any such law, rule, ordinance, regulation, order or decree, whether by the Contractor or its employees. Particular attention is called to the following:
(a) Without limitation, materials furnished and performance by Contractor hereunder shall comply with Safety Orders of the Division of Industrial Safety, State of California, Federal Safety regulations of the Bureau of Labor, Department of Labor; and any other applicable Federal regulations.
(b) The Contractor, upon request shall furnish evidence satisfactory to the City and Engineer that any or all of the foregoing obligations have been or are being fulfilled. The Contractor warrants to the City that it is licensed by all applicable governmental bodies to perform this Contract and will remain so licensed throughout the progress of the Work, and that Contractor has, and will have, throughout the progress of the Work, the necessary experience, skill and financial resources to enable the Contractor to perform this Contract. (c) Contractor is required to insure that material safety data sheets (MSDSs) for any material requiring a material safety data sheet pursuant to any federal or state law are available in a readily accessible place on the Project premises. Contractor is also required to insure:
(1) The proper labeling of any substance brought onto the Project premise by Contractor or any Subcontractors and
(2) That the person(s) working with the material, or within the general area of the material, are appropriately informed about the hazards of the substance and follow proper handling and protection procedures.
(d) Contractor is required to comply with the provisions of California Health and Safety Code section 25249.5, et seq. (Prop. 65), which requires the posting and giving of notice to persons who may be exposed to any chemical known to the State of California to cause cancer.

DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 120
Ireland Electric, Inc
CPC24-043 Fire Station 41 Facility Repair Project
15 Working Days
Updated 2/17/23

5.02. PREVAILING WAGE
(a) The Contractor shall forfeit as penalty to the City the amount specified by law for each calendar day or portion thereof for each worker (whether employed by the Contractor or any Subcontractor) paid less than the stipulated prevailing rates for any work done under the Contract in violation of the provisions of the Labor Code and in particular, Section 1775 which is incorporated herein by reference. Copies of the current schedules for prevailing wages are on file in the City’s office, and the contents of those schedules are included herein as if set forth in full.
(b) The City will not recognize any claims for additional compensation because of the payment of the wages set forth in these General Conditions. The possibility of wage increases is one of the elements to be considered by the Contractor in determining its proposal, and will not under any circumstances, other than delays caused by the City, the Engineer, or the City’s agents, be considered as the basis of a claim against the City. (c) The Contractor agrees to follow the instructions of the City’s labor compliance officer until notified otherwise in writing by the City. (d) The Director of the Department of Industrial Relations of the State of California has determined the general prevailing rate of wages of per diem wages in the locality in which the work is to be performed for each craft or type of worker needed to execute the Contract.

Copies of the applicable prevailing wage rate determinations are made available to the Contractor and Subcontractor at the Pre-Job Conference Meeting. The Contractor shall post a copy of this document at the prevailing wages at each job site, along with a CMU work place poster, printed on 8 1/2” X 11” paper or larger, in accordance with California Code of Regulations, Title 8, section 16451(d).

5.03. PREVAILING WAGE RECORDS
(a) The Work is subject to monitoring and enforcement of prevailing wage requirements by the Department of Industrial Relations (“DIR”) and the following provisions will apply:
(1) Contractor and Subcontractors shall maintain and furnish to the DIR, a certified copy of each weekly payroll (but no less often than monthly), with a statement of compliance signed under penalty of perjury. Such certified payroll reports in PDF form shall be transmitted electronically to the DIR after first registering at http://www.dir.ca.gov/PublicWorks/Certified-Payroll-Reporting.html. The provisions of Labor Code section 1776 are incorporated herein by reference.
(2) The CITY and the DIR shall review, including by way of job site inspections, and, if appropriate, audit payroll records to verify compliance with the public works requirements of the Labor Code. The DIR will notify the Contractor or Subcontractor(s), as appropriate) of any noncompliance, in order for all such Contractor or Subcontractor(s) to correct the noncompliance.
(3) The City shall withhold payments when payroll records are delinquent or inadequate.
(4) The City shall withhold payments equal to the amount of underpayment and applicable penalties when, after investigation, it is established that underpayment has occurred.

DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 121
Ireland Electric, Inc
CPC24-043 Fire Station 41 Facility Repair Project
15 Working Days
Updated 2/17/23
(5) The City shall cooperate with the DIR and DLSE in any investigation of suspected violations of prevailing wage requirements.
(6) As directed by the Labor Commissioner, the City shall withhold Contract payments equal to the payments due or estimated to be due to the Contractor or Subcontractors whose payroll records are delinquent or inadequate, plus any additional amount that the Labor Commissioner has reasonable cause to believe may be needed to cover a back wage and penalty assessment against such Contractor or Subcontractors. The Contractor shall be required to withhold payments to a Subcontractor whose payroll records are delinquent or inadequate until the Labor Commissioner provides notice that the Subcontractor has cured such delinquency or deficiency.
(7) These payroll records shall be made available to the City’s representatives. These records shall be maintained during the course of the Work. The Contractor and all Subcontractors shall make the certified payroll records available for inspection by City representatives upon request and shall permit such representatives to interview employees during the work hours on the job site. (8) The Contractor shall be held entirely responsible for the prompt resolution of all non-compliances with the prevailing wage laws, including those pertaining to all Subcontractors and any lower tier Subcontractors.
(9) The Project will not be accepted as complete by the City nor final payment made until all items of non-compliance are corrected or until appropriate provision is made by depository agreement to assure the ultimate resolution and payment of any back wages that may be found due.
(b) A pre-construction conference shall be conducted before commencement of the Work with the Contractor and Subcontractors at which time the prevailing wage requirements will be reviewed and agreed to by all parties.

5.04. LABOR DISCRIMINATION
Attention is directed to Section 1735 of the Labor Code, which reads as follows: “A Contractor shall not discriminate in the employment of persons upon public works on any basis listed in subdivision (a) of Section 12940 of the Government Code, as those bases are defined in Sections 12926 and 12926.1 of the Government Code, except as otherwise provided in Section 12940 of the Government Code. Every Contractor for public works who violates this section is subject to all the penalties imposed for a violation of this chapter.”

5.05. EIGHT-HOUR DAY LIMITATION
(a) In accordance with the provisions of the Labor Code, and in particular, Sections 1810 to 1815 thereof, inclusive, eight hours labor shall constitute a day’s work, and no worker, in the employ of said Contractor, or any Subcontractor, doing or contracting to do any part of the work contemplated by this Contract, shall be required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of those provisions; provided that subject to Labor Code section 1815, a worker may perform work in excess of either eight (8) hours per day or forty (40) hours during any one week upon compensation for all hours worked in excess of eight (8) hours per day or forty (40) hours during any one week at not less than one and one-half times the basic rate of pay.

DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 122
Ireland Electric, Inc
CPC24-043 Fire Station 41 Facility Repair Project
15 Working Days
Updated 2/17/23
(b) The Contractor and each Subcontractor shall also keep an accurate record showing the names and actual hours worked of all workers employed by them in connection with the Work. This record shall be open at all reasonable hours to the inspection of the City, State and Federal officers and agents. It is hereby further agreed that, the Contractor shall forfeit as a penalty to the City the sum of twenty-five dollars ($25.00) for each worker employed in the performance of this Contract by the Contractor or by any of its Subcontractors for each calendar day during which such worker is required or permitted to labor more than eight (8) hours in and one calendar day and forty (40) hours in any one calendar week in violation of Sections 1810 through 1815.

5.06. COMPLIANCE WITH STATE REQUIREMENTS FOR EMPLOYMENT OF

APPRENTICES
The Contractor’s attention is directed to Section 1777.5 of the Labor Code. Provisions of said section pertaining to employment of registered apprentices are hereby incorporated by reference into these Specifications. As applicable, the Contractor or any Subcontractor employed by the Contractor in the performance of the Work shall take such actions as necessary to comply with the provisions of Section 1777.5.

5.07. UNDERGROUND UTILITIES
(a) In accordance with Government Code section 4215, the Contractor shall be compensated for the costs of locating, repairing damage not due to the failure of the Contractor to exercise reasonable care, and removing or relocating existing main or trunkline utility facilities which are not indicated in the Contract Plans and Specifications with reasonable accuracy, and for the equipment on the Project necessarily idled during such work, provided that the Contractor shall first notify the Engineer before commencing work on locating, repairing damage to, removing or relocating such utilities. Contractor shall not be assessed liquidated damages for delays in completing the Work when such delays are due to the failure of either the City or the owner of the utility to provide for removal or relocation of such utility facilities. (b) The Contractor shall take all precautions necessary to protect the existing utilities within the project area. Any utilities damaged due to the Contractor’s negligence shall be repaired or restored to their original condition at the Contractor’s sole expense. Existing utilities shall be kept in service during the life of the Contract unless relocation, reconstruction, abandonment, or outage is specifically authorized by the Engineer. (c) The Contractor shall provide and maintain such temporary supports as may be necessary to preserve the functions of the various utility systems. No wires, conduits and/or pipes shall be removed until all services therein have been made inoperable. (d) The Contractor shall notify the Engineer and appropriate Regional Notification Center for operators of subsurface installations at least two (2) working days, but not more than fourteen (14) calendar days, prior to performing excavation or other work close to any underground pipeline, conduit, duct, wire and other structures. The Contractor shall provide updated information to the Notification Center as required and on a periodic basis. The Regional Notification Center includes but is not limited to the Underground Service Alert-Northern California (USA) at 1-800-642-2444.
(e) The Contractor is advised that the State of California does not participate in USA.

The Contractor is required to notify Caltrans Permits Branch (916) 322-1297 for the location of State facilities.

DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 123
Ireland Electric, Inc
CPC24-043 Fire Station 41 Facility Repair Project
15 Working Days
Updated 2/17/23
(f) The Contractor shall not proceed with work until utility facilities involved have been located, disconnected, or otherwise adjusted by utility representatives. (g) The City Utility Maintenance Division will make repairs to all water service laterals and water mains damaged by the Contractor during the course of construction unless directed otherwise by the Engineer. Except as otherwise provided in this section, the Contractor shall be required to pay all labor, material and equipment costs incurred by the City Utilities Maintenance Division for the repairs made to damaged water service laterals and water mains.

The City will bill the Contractor for the repairs and the bills will be paid by the Contractor prior to either the next monthly progress payment or prior to the final payment, whichever comes first.

The Contractor shall provide to the Engineer proof of payment of the repair bills prior to the issuance of either the monthly progress payment or final payment. The current labor and equipment rates for the City Utility Maintenance Division will be made available to the Contractor at the preconstruction conference. The City shall have the right to deduct the total amount of any unpaid City repair bill from the money due or to become due the Contractor.

5.08. WATER POLLUTION
The Contractor shall exercise every reasonable precaution to protect streams, lakes, reservoirs, and canals from pollution with fuels, oils, bitumens, calcium chloride, and other harmful materials and shall conduct and schedule Contractor’s operations so as to avoid or minimize muddying and silting of said streams, lakes, reservoirs, and canals. Care shall be exercised to preserve vegetation beyond the limits of construction. The Contractor shall comply with Section 5650 of the California Fish and Game Code and all other applicable statutes and regulations relating to the prevention and abatement of water pollution.

5.09. PAYMENT OF TAXES
The Contract prices paid for the Work shall include full compensation for all taxes, which the Contractor is required to pay, whether imposed by federal, state, or local governments.

5.10. PERMITS AND LICENSES
The Contractor shall procure all permits and licenses, pay all charges and fees, and give all notices necessary and incident to the lawful prosecution of the work. All permits and licenses shall be obtained in sufficient time to prevent delays to the Work. The Contractor shall, at a minimum, possess and maintain the licenses and permits set forth in the Contract Provisions and shall ensure that its employees possess and maintain any certifications, licenses or permits required to perform work under this Contract, including but not limited to state certifications required by the California Department of Industrial Relations.

5.11. PATENTS
The Contractor shall assume all costs arising from the use of patented materials, equipment, devices, or processes used on or incorporated into the Work, and agrees to indemnify, defend and save harmless the City, the Engineer, and their duly authorized representatives, from all suits at law, or actions of every nature for, or on account of, the use of any patented materials, equipment, devices, or processes.

5.12. PUBLIC CONVENIENCE
This section defines the Contractor’s responsibility with regard to convenience of the public and public traffic in connection with its operations.

DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 124
Ireland Electric, Inc
CPC24-043 Fire Station 41 Facility Repair Project
15 Working Days
Updated 2/17/23
(a) The Contractor shall so conduct its operations as to offer the least possible obstruction and inconvenience to the public. The Contractor shall have under construction no greater length or amount of work than can be properly prosecuted with due regard to the rights of the public.
(b) Unless otherwise provided in the Contract Documents, all public traffic shall be permitted to pass through the Work with as little inconvenience and delay as possible. In order to expedite the passage of public traffic through or around the work, the Contractor shall install as appropriate signs, lights, flares, barricades, and other facilities for the sole convenience and direction of public traffic. Also, where directed by the Engineer, the Contractor shall provide and station competent flagpersons whose sole duties shall consist of directing the movement of public traffic through or around the Work. The cost of furnishing and installing such signs, lights, flares, barricades, and other facilities, and the cost of providing and stationing such flagpersons, all for the convenience and direction of public traffic, will be considered as included in the Contract price and no additional compensation will be allowed. (c) Spillage resulting from hauling operations along or across any publicly traveled way shall be removed immediately by the Contractor at its expense. (d) Construction operations shall be conducted in such a manner as to cause as little inconvenience as possible to abutting property owners.
(e) Convenient access to driveways, houses and buildings along the line of the work shall be maintained and temporary approaches to crossings or intersecting highways shall be provided and kept in good condition. When the abutting property owner’s access across the right-of-way line is to be eliminated, or to be replaced under the Contract by other access facilities, the existing access shall not be closed until the replacement access facilities are usable.
(f) Water shall be supplied if ordered by the Engineer for the alleviation or prevention of dust nuisance as provided in the Contract Documents. Any water obtained from a fire hydrant within the City of West Sacramento shall be subject to a fire hydrant permit issued by the Engineering Division of the City of West Sacramento. (g) Flagpersons and guards, while assigned to traffic control, shall perform their duties and shall be provided with the necessary equipment in accordance with the current “Instructions to Flagmen” of the California Department of Transportation. The equipment shall be furnished and kept clean and in good repair by the Contractor at its expense. (h) All traffic control shall be in accordance with California Manual on Uniform Traffic Control Devices (California MUTCD), Part 6 and this Section 5.12. (1) Traffic Control Plans. Traffic Control Plans shall be developed for the project to assure that adequate consideration is given to the safety and convenience of motorists, pedestrians, and workers during construction. The Traffic Control Plans shall include, but not be limited to, signing, pavement markings, construction scheduling, permanent barricades, methods and devices for delineation and channelization, placement and maintenance of devices, roadway lighting, traffic regulations, surveillance and inspection. The Traffic Control Plans shall be approved by the Engineer a minimum of two (2) working days prior to start of any work. Non-compliance with any stipulation of this section will be justification for the City to stop work.

DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 125
Ireland Electric, Inc
CPC24-043 Fire Station 41 Facility Repair Project
15 Working Days
Updated 2/17/23
(2) Traffic Control Devices and Procedures. Traffic control devices and procedures shall conform to the California Manual on Uniform Traffic Control Devices (California MUTCD), Part 6 and this Section 5.12. Non-compliance with any stipulation of this section will be justification for the City to stop work.
(3) Elimination of On-Street Parking. The Contractor shall place notification for the elimination of on-street parking, if required, at least forty-eight (48) hours, but not more than seventy-two (72) hours prior to the start of work. The notification shall include the Contractor’s phone number, the City of West Sacramento Community Development Department phone number (916) 617-4645, and the phrase “VEHICLES WILL BE TOWED PURSUANT TO CVC SECTION 22651 (L)”. This notice shall be affixed to a Type II barricade that is placed in the lane of the road (max. 200 ft. spacing) used for on-street parking. No other location or method of placement is acceptable. The notification shall be in a form approved by the Engineer. Non-compliance with any stipulation of this section will be justification for the City to stop work.
(4) Lane Closures. All lane closures shall be included in the Traffic Control Plans, and shall both conform to Section 5.12(h)(2) above, and be approved by the Engineer.

Total road closures will not be allowed for the Project. (5) Measurement and Payment. Unless specifically shown as an item of work on the proposal form, all traffic control shall be considered included in other items of work and no additional compensation will be made for labor, materials or equipment needed.

5.13. CONTINUOUS OPERABILITY OF FACILITIES
Absent written permission by the Engineer, the continuous operation of all existing facilities is required and shall in no way be affected by the Work.

5.14. SAFETY
(a) General
(1) The Contractor shall be solely and completely responsible for the conditions of the job Site, including safety of all persons and property during performance of the Work. This requirement shall apply continuously and not be limited to normal working hours.

Safety provisions shall conform to all applicable federal, state, and local laws, ordinances, and codes, and to the rules and regulations established by the California Division of Industrial Safety, and to other rules of law applicable to the Work. (2) The services of the Engineer in conducting construction review of the Contractor’s performance is not intended to include review of the adequacy of the Contractor’s work methods, equipment, bracing or scaffolding or safety measures, in, on, or near the construction site, and shall not be construed as supervision of the actual construction nor make the Engineer or the City responsible for providing a safe place for the performance of work by the Contractor, Subcontractors, or suppliers; or for access, visits, use work, travel or occupancy by any person.
(3) The Contractor shall carefully instruct all personnel working in potentially hazardous work areas as to potential dangers and shall provide such necessary safety equipment and instruction as is necessary to prevent injury to personnel and damage to property. Special care shall be exercised relative to electrical work, work involving excavation and in sump pump work.

DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 126
Ireland Electric, Inc
CPC24-043 Fire Station 41 Facility Repair Project
15 Working Days
Updated 2/17/23
(4) All work and materials shall be in strict accordance with all applicable State, Federal and local laws, rules, regulations, and codes. (5) Nothing in this Contract is to be construed to permit work not conforming to governing law. When Contract Documents differ from governing law, the Contractor shall furnish and install the higher standards called for without extra charge. All equipment furnished shall be grounded and provided with guards and protection as required by safety codes. Where vapor-tight or explosion-proof electrical installation is required by law, this shall be provided. (6) The Contractor shall submit a safety plan and/or narrative description to the Engineer prior to commencement of the Work. This safety plan and/or narrative description shall describe all first aid, safety clothing, etc. to be used at the Project Site. (b) Shoring and Trench Safety Plan
(1) Attention is directed to Section 832 of the Civil Code of the State of California relating to lateral and subjacent support, and the Contractor shall comply with this law.
(2) In accordance with Section 6705 of the State Labor Code, the Contractor shall submit to the City specific plans to show details of provisions for worker protection from caving ground. Not less than thirty (30) days before beginning excavation for any trench or trenches five feet or more in depth required under this Contract, the Contractor shall furnish to the Engineer Working Drawings of its trench safety plan. The trench safety plan Working Drawings shall be detailed plans showing the design of shoring, bracing, sloping or other provisions to be made for worker protection from the hazard of caving ground. If such plan varies from the shoring system standards established by the Construction Safety Orders of the California Division of Industrial Safety or the Federal Safety and Health Regulations for Construction of the Occupational Safety and Health Administration, Department of Labor, the plan shall be prepared by a registered civil or structural engineer. In no event shall the Contractor use a shoring, sloping, or protective system less effective than that required by said Construction Safety Orders, or less effective than that required by said Federal Safety Standards. Submission of this plan in no way relieves the Contractor from the requirement to maintain safety in all operations performed by the Contractor or its Subcontractors.

5.15. BLASTING
Except for exceptional circumstances, blasting shall be prohibited. Accordingly, Bids should be prepared on the basis that no blasting will be permitted. Should blasting be required and expressly approved by the City, the City will issue a Change Order for blasting work.

5.16. INTOXICATING LIQUORS AND NARCOTICS
The Contractor shall not sell, permit or suffer the introduction or use of intoxicating liquors or narcotics upon or about the Site.

5.17. PROTECTION OF PERSONS AND PROPERTY
(a) The Contractor shall take whatever precautions are necessary to prevent damage to all existing improvements, including above ground and underground utilities, trees, shrubbery that is not specifically shown to be removed, fences, signs, mailboxes, survey markers and monuments, buildings, structures, the City’s property, adjacent property, and any other improvements or facilities within or adjacent to the work. If such improvements or property DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 127
Ireland Electric, Inc
CPC24-043 Fire Station 41 Facility Repair Project
15 Working Days
Updated 2/17/23
are injured or damaged by reason of the Contractor’s operations, they shall be replaced or restored, at the Contractor’s expense, to a condition at least as good as the condition they were in prior to the start of the Contractor’s operations.
(b) The Contractor shall adopt all practical means to minimize interference to traffic and public inconvenience, discomfort or damage. The Contractor shall protect against injury to any pipes, conduits or other structures crossing the trenching or encountered in the Work and shall be responsible for any injury done to such pipes or structures, or damage to property resulting therefrom. The Contractor shall support or replace any such structures without delay and without any additional compensation to the entire satisfaction of the Engineer. All obstructions to traffic shall be guarded by barriers illuminated at night. The Contractor shall be responsible for all damage to persons and property directly or indirectly caused by its operations and, under all circumstances, Contractor must comply with the laws and regulations of the State of California relative to safety of persons and property and the interruption of traffic and the convenience of the public within the respective jurisdictions. (c) The Contractor is cautioned that it must replace all improvements in rights-ofway and within the public streets to a condition at least equal to what existed prior to the Contractor’s entry onto the job.
(d) Type and time of construction required at any road subject to interference by the work will be determined by those authorities responsible for maintenance of said road. It shall be the responsibility of the Contractor to determine the nature and extent of all such requirements, including provision of temporary detours as required; however, the construction right-of-way obtained by the City at affected roadways will be adequate for provision of all required detours. As required at any road crossing, the Contractor shall provide all necessary flagpersons, guardrails, barricades, signals, warning signs and lighting to provide for the safety of existing roads and detours. Immediately after the need for temporary detours ceases, or when directed, the Contractor shall remove such detours and perform all necessary cleanup work, including replacement of fences, and removal of pavement. Included shall be all necessary replacement of existing roadway appurtenances, grading work, soil stabilization and dust control measures, as required and directed.
(e) The Contractor shall examine all bridges, culverts, and other structures over which it will move its materials and equipment, and before using them, Contractor shall properly strengthen such structures where necessary. The Contractor shall be responsible for any and all injury or damage to such structures caused by reason of its operations.

5.18. RESPONSIBILITY FOR REPAIR OF FACILITIES
All public or private facilities, including but not limited to, gravel surfacing at existing canals, structures, telephone cables, roadways, curbs, gutters, parking lots, private drives, levees and embankments for creeks, ponds and reservoirs disturbed during construction of the work shall be repaired and/or replaced by the Contractor to match facilities existing prior to construction. In addition, the Contractor shall be responsible for any settlement damage to such facilities or adjoining areas for a period of one year after Acceptance of such required facilities.

5.19. CITY’S REPAIR
In the event the Contractor refuses or neglects to make good any loss or damage for which it is responsible under this Contract, the City may itself or by the employment of others, make good any such loss or damage, and the cost and expense of doing so, including any reasonable engineering, legal and other consultant fees, and any costs of administrative and DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 128
Ireland Electric, Inc
CPC24-043 Fire Station 41 Facility Repair Project
15 Working Days
Updated 2/17/23
managerial services, shall be charged to the Contractor. Such costs and expenses may be deducted by the City from claims for payment made by the Contractor for work completed or remaining to be completed.

5.20. ANTITRUST CLAIM ASSIGNMENT
In entering into a public works contract or a subcontract to supply goods, services, or materials pursuant to this contract, the Contractor and all Subcontractors shall offer and agree to assign to the City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services or materials pursuant to the public works contract or subcontract. This assignment shall be made and become effective at the time the City tenders final payment to the Contractor, without further acknowledgement by the parties.

5.21. WAIVER OF RIGHT TO RESCIND FOR MATERIAL BREACH
The Contractor agrees that it can be adequately compensated by money damages for any breach of this Contract which may be committed by the City and hereby agrees that no default, act, or omission of the City or the Engineer, shall constitute a material breach of the Contract entitling the Contractor to cancel or rescind the provisions of this Contract or (unless the City shall so consent or direct in writing) to suspend or abandon performance of all or any part of the Work. The Contractor hereby waives any and all rights and remedies to which it might otherwise be or become entitled, save only its right to money damages.

5.22. CONTRACTOR’S LICENSE NOTICE

CONTRACTORS ARE REQUIRED BY LAW TO BE LICENSED AND REGULATED BY THE CONTRACTORS’ STATE LICENSE BOARD. ANY QUESTIONS CONCERNING A CONTRACTOR MAY BE REFERRED TO:

REGISTRAR CONTRACTORS’ STATE LICENSE BOARD
9821 BUSINESS PARK DRIVE
SACRAMENTO, CALIFORNIA 95827
MAILING ADDRESS:

P.O. BOX 26000
SACRAMENTO, CALIFORNIA 95826

5.23. HISTORICAL, SCIENTIFIC AND ARCHEOLOGICAL DISCOVERIES All articles of historical or scientific value, including but not limited to coins, fossils, and articles of antiquity which may be uncovered by the Contractor during the progress of work, shall become City property. Such findings shall be reported immediately to the Engineer who will determine the method of removal, where necessary, and the final disposition thereof.

5.24. INSURANCE
Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Work hereunder by the Contractor, its agents, representatives, employees or Subcontractors. The cost of such insurance shall be included in the Contractor’s bid.

DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 129
Ireland Electric, Inc
CPC24-043 Fire Station 41 Facility Repair Project
15 Working Days
Updated 2/17/23
(a) Neither the Contractor nor any Subcontractors shall commence any work until all required insurance has been obtained at their own expense. Such insurance must have the approval of the City as to limit, form, and amount, and shall be placed with insurers with a current A. M. Best’s rating of no less than A-VII.
(b) Any insurance bearing on adequacy of performance shall be maintained after completion of the project for the full guarantee period. (c) Prior to execution of the Contract, the Contractor shall furnish the City with original endorsements effecting coverage for all policies required by the Contract. The endorsements shall be signed by a person authorized by the insurer to bind coverage on its behalf. The endorsements are to be on forms provided or approved by the City. The City may require the Contractor or any Subcontractor to furnish complete certified copies of all insurance policies affecting the coverage required by the Contract. (d) All of the Contractor’s policies shall contain an endorsement providing that written notice shall be given to the City at least sixty (60) calendar days prior to termination, cancellation, or reduction of coverage in the policy.
(e) Any policy or policies of insurance that the Contractor elects to carry as insurance against loss or damage to its construction equipment and tools shall include a provision therein providing a waiver of the insurer’s right to subrogation against the City and the Engineer.
(f) The requirements as to the types, limits, and the City’s approval of insurance coverage to be maintained by the Contractor are not intended to and shall not in any manner limit or qualify the liabilities and obligations assumed by the Contractor under the Contract. (g) In addition to any other remedy the City may have, if the Contractor or any of the Subcontractors fails to maintain the insurance coverage as required in this section, the City may obtain such insurance coverage as is not being maintained, in form and amount substantially the same as required herein, and the City may deduct the cost of such insurance from any amounts due or which may become due the Contractor under this Contract. (h) The Contractor and all Subcontractors shall, at their expense, maintain in effect at all times during the performance of work under the Contract not less than the following coverage and limits of insurance, which shall be maintained with insurers and under forms of policy satisfactory to the City. The maintenance by the Contractor and all Subcontractors of the following coverage and limits of insurance is a material element of this Contract. The failure of the Contractor or any Subcontractor to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of this contract. (1) Workers’ Compensation and Employer’s Liability Insurance (i) Workers’ Compensation
The Contractor and all Subcontractors shall maintain insurance to protect the Contractor or Subcontractor from all claims under Workers’ Compensation and Employer’s Liability Acts, including Longshoremen’s and Harbor Workers’ Act. Such coverage shall be maintained, in type and amount, in strict compliance with all applicable State and Federal statutes and regulations. The Contractor shall execute a certificate in compliance with Labor Code section 1861, on the form provided in the Contract Documents.

DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 130
Ireland Electric, Inc
CPC24-043 Fire Station 41 Facility Repair Project
15 Working Days
Updated 2/17/23
(ii) Claims Against City
If an injury occurs to any employee of the Contractor or any of the Subcontractors for which the employee or its dependents, in the event of its death, may be entitled to compensation from the City under the provisions of the said Acts, or for which compensation is claimed from the City, there will be retained out of the sums due the Contractor under this Contract, an amount sufficient to cover such compensation as fixed by said Acts, until such compensation is paid or it is determined that no compensation is due. If the City is required to pay such compensation, the amount so paid will be deducted and retained from such sums due, or to become due, the Contractor.
(2) Commercial General and Automobile Liability Insurance The Contractor shall maintain in effect at all times during the performance of the work hereunder not less than the following coverage’s and limits of Commercial General and Automobile Liability insurance:
(i) Form and Amount
The insurance shall include, but shall not be limited to, protection against claims arising from death, bodily injury, personal injury, or damage to property resulting from actions, failures to act, operations or equipment of the insured, or by its employees, agents or consultants, or by anyone directly or indirectly employed by the insured. The amount of insurance coverage shall not be less than $1,000,000.00 per occurrence with an aggregate no less than two (2) times the required per occurrence limit applying to bodily injury, personal injury, and property damage, or any combination of the three. Any deductibles must be declared to and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles as respects the entity, its officers, officials, employees and volunteers; or the Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration expenses, and defense expenses. The commercial general and automobile liability insurance coverage shall also include the following:
(ii) Additional Requirements
Provision or endorsement naming the City, the Engineer and its consultants, and each of their officers, employees, and agents, each as additional insured’s with respect to any potential liability arising out of the performance of any work under the Contract, and providing that such insurance is primary insurance as respects the interest of the City and Engineer, and its consultants, and each of their officers, employees, and agents and that any other insurance, risk pool membership, or other liability protection maintained by the City or maintained by the Engineer is excess to the insurance required hereunder, and will not be called upon to contribute to any loss unless and until all limits available under the Contractor ‘s and Subcontractor’s insurance policy/policies have been paid. The additional insured coverage under the Contractor’s policy shall be “primary and non-contributory” and will not seek contribution from the City’s insurance or self-insurance and shall be at least as broad as CG 20 01 04 13.
(iii) “Cross Liability” or “Severability of Interest” clause. (iv) Broad Form Property Damage, Personal Injury, Contractual Liability, Protective Liability, and Completed Operations coverage’s, and elimination of any exclusion regarding loss or damage to property caused by explosion or resulting from collapse DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 131
Ireland Electric, Inc
CPC24-043 Fire Station 41 Facility Repair Project
15 Working Days
Updated 2/17/23
of buildings or structures or damage to property underground, commonly referred to by insurers as the “XCU” hazards.
(v) Provision or endorsement stating that such insurance, subject to all of its other terms and conditions, applies to the liability assumed by the Contractor under the Contract, including, without limitation, that set forth in Section 4.02, Indemnity and Litigation Costs.
(vi) Provision or endorsement stating that any failure to comply with reporting or other provisions of the policies, including breaches of warranties, shall not affect coverage provided to the City, its officers, officials, employees, or volunteers. (vii) The Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.
(3) Builder’s Risk or Installation Floater “All-Risk” Insurance. Before commencement of the Work, the Contractor shall submit written evidence that it has obtained for the period of the Contract, Builder’s Risk “All-Risk” Completed Value Insurance and/or Inland Marine “All-Risk” Installation Floater Insurance, as may be applicable, upon the entire project which is the subject of this Contract, including completed work and work in progress. The policy or policies of insurance shall name the Contractor, City, and Engineer as insured’s as their respective interests may appear, and shall include an insurer’s waiver of subrogation rights in favor of each. Such insurance may have a deductible clause, but the amount of the deductible shall be subject to the approval of the City, except that the deductible on earthquake coverage may be in accordance with the underwriter’s requirements.

5.25. INDEMNITY AND LITIGATION COST
(a) Promptly upon execution of the Contract, the Contractor specifically obligates itself and hereby agrees to protect, hold free and harmless, defend and indemnify the City, the Engineer and its consultants, and each of their officers, employees and agents, from any and all liability, penalties, costs, losses, damages, expenses, causes of action, claims or judgments, including attorney’s fees, which arise out of or are in any way connected with the Contractor’s, or its Subcontractors’ or suppliers’, performance of work under this Contract or failure to comply with any of the obligations contained in the Contract. This indemnity shall imply no reciprocal right of the Contractor in any action on the contract pursuant to California Civil Code section 1717 or section 1717.5. To the fullest extent legally permissible, this indemnity, defense and hold harmless agreement by the Contractor shall apply to any and all acts or omissions, whether active or passive, on the part of the Contractor or its agents, employees, representatives, or Subcontractor’s agents, employees and representatives, resulting in claim or liability, irrespective of whether or not any acts or omissions of the parties to be indemnified hereunder may also have been a contributing factor to the liability, except such loss or damage which was caused by the active negligence, the sole negligence, or the willful misconduct of the City. The Contractor’s obligations under this Section shall apply to claims arising from the Contractor’s mistake, error, or neglect in preparing its Bid for this project. The Contractor’s obligations under this Section shall apply to claims arising from the Contractor’s mistake, error, or neglect in preparing its Bid for this project.
(b) In any and all claims against the City, the Engineer and each of their consultants, officers, employees and agents by any employee of the Contractor, any Subcontractor, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, the indemnification obligation under this section shall not be limited in way by any DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 132
Ireland Electric, Inc
CPC24-043 Fire Station 41 Facility Repair Project
15 Working Days
Updated 2/17/23
limitation on the amount or type of damages, compensation or benefits payable by or for the Contractor or any Subcontractor under Workers’ Compensation statutes, disability benefit statutes or other employee benefit statutes.

5.26. PROTECTION OF WORK
(a) The Contractor shall be responsible for the care of all the Work until its completion and final acceptance. The Contractor shall, at its own expense, replace damaged or lost material and repair damaged parts of the Work or the same may be done at the Contractor’s expense by the City and the Contractor and its sureties shall be liable therefor. The Contractor shall make its own provisions for properly storing and protecting all material and equipment against theft, injury, or damage from any and all causes. Damaged material and equipment shall not be used in the Work. The Contractor shall take all risks from floods and casualties except as provided by law, and shall make no charge for the restoration of such portions of the work as may be destroyed or damaged by flood or other casualties or because of danger from flood or other casualties or for delays from such causes. The Contractor may, however, be allowed a reasonable extension of time on account of such delays, subject to the conditions herein before specified. The Contractor shall not be responsible for the cost, in excess of 5% of the contracted amount, of repairing or restoring damage to the Work, if the damage was proximately caused by an earthquake in excess of a magnitude of 3.5 on the Richter Scale or by tidal wave’ s; provided that the Work damaged was built in accordance with accepted and applicable building standards, and the plans and specifications of the City. (b) Contractor shall effectively secure and protect adjacent property and structures, livestock, crops and other vegetation. If applicable, the Contractor shall open fences on or crossing the right-of-way and install temporary gates of sound construction thereon so as to prevent the escape of livestock. Adjacent fence posts shall be adequately braced to prevent the sagging or slackening of the wire. Before such fences are opened, the Contractor shall notify the owner or tenant of the property and, where practicable, the opening of the fence shall be in accordance with the wishes of said owner or tenant. The Contractor shall be responsible that no loss or inconvenience shall accrue to the owner or tenant by virtue of their fences having been opened or the gate not having been either shut or attended at all times. Where special types of fences are encountered, the Contractor shall install temporary gates made of similar materials and of suitable quality to serve the purposes of the original fences. In all cases where the Contractor removes fences to obtain workroom, the Contractor shall provide and install temporary fencing as required, and on completion of construction shall restore the original fence to the satisfaction of the Engineer. All costs of providing, maintaining and restoring gates and fencing shall be home by the Contractor. The Contractor shall provide and maintain all passageways, guard fences, lights and other facilities for protection required by public authority or local conditions.
(c) The Contractor shall use extreme care during construction to prevent damage from dust to crops and adjacent property. The Contractor, at its own expense, shall provide adequate dust control for the right-of-way and take other preventative measures as directed by the Engineer.
(d) The Contractor shall be responsible for all damage to any property resulting from trespass by the Contractor or its employees in the course of their employment, whether such trespass was committed with or without the consent or knowledge of the Contractor. (e) The Contractor shall see that the Site is kept drained and free of all ground water and any other water, which may impede the progress or execution of the Work.

DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 133
Ireland Electric, Inc
CPC24-043 Fire Station 41 Facility Repair Project
15 Working Days
Updated 2/17/23
(f) The Contractor shall be responsible for any damage caused by drainage or water runoff from construction areas and from construction plant areas. (g) In an emergency affecting the safety of life, the Work, or adjoining property, the Contractor, without special instruction or authorization from the Engineer, is hereby permitted to act at its discretion to prevent such threatened loss or injury, and the Contractor shall so act without appeal if so instructed or authorized. Any compensation claimed by the Contractor on account of emergency work shall be determined as specified In Section 2.07. Should the Engineer deem an emergency condition to exist, the Contractor shall immediately do those things and take those steps ordered by the Engineer. The decision of the Engineer in this respect shall be final and conclusive. Any claims for compensation made by the Contractor on account of emergency work shall be determined as specified in Section 2.07. (h) Except as provided by Government Code section 4215, the Contractor shall be responsible for the removal, relocation and protection of all public and private utilities, including irrigation facilities in the nature of utilities, located on the site of the construction project if and to the extent that the same are identified in the Contract Documents, and the Contractor shall not be entitled to any extension of time or claim for damages for extra compensation in connection therewith. If and to the extent that such utilities or facilities are not identified in the Contract Documents, as between the Contractor and the City, the City will be responsible for the cost of their removal, relocation or protection, as the case may be, but the Contractor shall perform any such work in conformance with applicable provisions of Sections 2.06 and 2.07, if so directed by the Engineer. In such situations the Contractor shall not be responsible for delay in completion of the project caused by the failure of the City or the owner of the utility to provide for such removal or relocation. If the Contractor, while performing the Contract, discovers utility or irrigation facilities not identified by the City in the Contract Documents, the Contractor shall immediately notify the Engineer in writing.
(i) Subject to the provisions of this section, where the Work to be performed under the Contract crosses or otherwise interferes with existing streams, watercourses, canals, farm ditches, pipelines, drainage channels, or water supplies, the Contractor shall provide for such watercourse or pipelines and shall perform such construction during the progress of the Work so that no damage will result to either public or private interests, and the Contractor shall be liable for all damage that may result from failure to so provide during the progress of the Work.

5.27. ACCIDENTS
(a) The Contractor shall provide and maintain, in accordance with Labor Code section 6708 and OSHA requirements, adequate emergency first-aid treatment for its employees and anyone else who may be injured in connection with the Work. (b) The Contractor shall promptly report in writing to the Engineer all accidents whatsoever arising out of or in connection with, the performance of the Work, whether on or adjacent to the site, which caused death, personal injury, or property damage, giving full details and statements of witnesses. In addition, if death or serious injury or serious damage are caused, the accident shall be reported immediately by telephone or messenger to the City and the Engineer.
(c) If any claim is made by anyone against the Contractor or any Subcontractor on account of any accident, the Contractor shall promptly report the facts in writing to the Engineer, giving full details of the claim.

DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 134
Ireland Electric, Inc
CPC24-043 Fire Station 41 Facility Repair Project
15 Working Days
Updated 2/17/23

5.28. NO PERSONAL LIABILITY
Neither the City, the Engineer, nor any of their other officers, agents, or employees shall be personally responsible for any liability arising under the Contract, except such obligations as are specifically set forth herein.

DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 135
Ireland Electric, Inc
CPC24-043 Fire Station 41 Facility Repair Project
15 Working Days
Updated 2/17/23
SECTION 6

PROGRESS AND COMPLETION OF WORK

6.01. PROGRESS SCHEDULE
The Contractor shall submit within ten (10) days after execution of the Contract a detailed work schedule(s) which shall detail the actions of the Contractor and Subcontractors working at the Site. This schedule(s) shall both show the dates at which the Contractor will start and complete and conform to the completion time specified in the Contract. The controlling operation, defined as the least float path, if any, shall be identified.

The Contractor shall review, revise and resubmit the progress schedule at least once a month to reflect progress. In any event, Contractor shall submit, at any time during the contract period, a current schedule to the Engineer at the Engineer’s request.

No progress payments will be made for any work performed until a satisfactory schedule has been submitted and approved by the Engineer. An updated schedule shall be required from the Contractor if the project falls ten (10) working days behind schedule.

If the Work falls behind the accepted schedule, the Contractor shall promptly take whatever actions are necessary to put the project back on schedule. For delays or portions of delays for which the Contractor is responsible, no payment will be made or time extension allowed for increase in work force, equipment, and working hours needed to put the project on schedule.

6.02. COMMENCEMENT AND PROGRESS OF THE WORK AND TIME OF COMPLETION (a) Commencement
The Contractor shall begin the Work after receiving a Notice to Proceed within the period of time set forth in the Contract Provisions. Thereafter, Contractor shall diligently prosecute the Work to completion as specified in the Contract Documents. The Engineer shall have the right to specify the locations where Contractor shall start and proceed with the Work.

A preconstruction conference will be convened after the Contractor has delivered the necessary bonds, insurance certificates and signed agreement in proper form as required in the invitation to bid, Bid proposal and general conditions of these specifications. Prior to any work, the Contractor shall provide the Engineer with a list of key personnel assigned to the project and the telephone numbers where they may be reached at any time. The list shall be made available in sufficient copies and presented at the preconstruction conference.

Notwithstanding any other provisions of the Contract, the City shall not be obligated to accept or pay for any work furnished by the Contractor prior to the issuance of the Notice to Proceed whether or not the City has knowledge of the furnishing of such work. The Contractor shall not commence with work on this project until its Contract bonds and evidence of insurance comply with all Contract requirements and a Notice to Proceed has been issued.

The Contractor shall notify the Engineer in writing two (2) working days (48 hours) prior to commencement of work on the Project or scheduling work for a Saturday, Sunday, or City Holiday. Failure to provide said notification will void the City’s obligation to provide inspection.

Any work done in the absence of the City’s Inspector shall be subject to rejection.

DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 136
Ireland Electric, Inc
CPC24-043 Fire Station 41 Facility Repair Project
15 Working Days
Updated 2/17/23
(b) Completion
All work under this Contract shall be completed within the period of time set forth in the Contract Provisions. The Contract shall be deemed completed when the Engineer has certified the completion of the Project as provided in Section 9.07 of these General Conditions.

6.03. SUSPENSION OF WORK
(a) The Engineer may at any time, by notice in writing to the Contractor, suspend any part of the Work for such period of time as may be necessary to prevent improper execution of the Work on the project by the Contractor, its Subcontractors or agents, and the Contractor shall have no claim for damages or additional compensation on account of any such suspension.
(b) The City may at any time suspend any part or all of the Work upon ten (10) days written notice to the Contractor, who shall thereupon discontinue all work suspended except for all operations to prevent loss or damage to work already executed as may be directed by the Engineer. Work shall be resumed by the Contractor after such suspension on written notice from the City.
(c) In the event of any suspension of the Work in whole or in part under subsection (B) above, the Contractor shall be entitled to an extension of time wherein to complete the Work to the extent of the delay caused to the Contractor thereby. (d) In the event the entire work shall be suspended by order of the City, as herein above provided, and shall remain so suspended for a period of sixty (60) consecutive days, through no fault of the Contractor, and notice to resume the Work shall not have been served on the Contractor as herein above provided, Contractor may, at its option, by written notice to the City, terminate the Contract in the same manner as if the termination had been initiated by the City, and the City shall have no claim for damages because of such termination of the Contract.

6.04. DELAY IN THE WORK – TIME EXTENSIONS
The Contractor shall at all times employ such force, plant, materials, and tools as will be sufficient, in the opinion of the Engineer, to prosecute the Work at not less than the rates fixed under the terms of the Contract and to complete the Work thereof within the time limits fixed therein. If the Contractor refuses or fails to prosecute the Work, or any separable part thereof, with such diligence as will ensure the completion within the time specified in the Contract, or any extension thereof, or fails to complete said work within such time, the City may exercise the termination provisions set forth in Section 6.05, below. (a) Excusable Delays. Excusable delays shall be delays in the controlling operation of the Contractor’s work due to strikes, lockouts by others, fire, unusual delay in transportation, unavoidable casualties, adverse weather conditions which could not have been reasonably anticipated, or any other act(s) of God beyond the Contractor’s control, or by delay authorized by the City, or by any cause which the City shall decide to justify the delay. Except as provided in Section 6.04(f), below, in the event of an excusable delay, the time of completion shall be extended for such reasonable time as the City may decide. The Contractor’s right to an extension of time for an excusable delay is expressly subject to Contractor’s giving written notice of such claim within ten (10) days following the date the Contractor knew or should have known of the delay. Failure to give such notice shall be construed as a waiver of such right. It is understood and agreed that extensions of time shall be the Contractor’s sole and exclusive remedy for excusable delays.

DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 137
Ireland Electric, Inc
CPC24-043 Fire Station 41 Facility Repair Project
15 Working Days
Updated 2/17/23
(b) Compensable delays. Compensable delays shall be delays in the controlling operating of the Contractor’s work due to acts or neglect of the City, its employees or those under it by contract or otherwise, or by changes ordered in the work. In the event of a compensable delay, the time of completion shall be extended for such reasonable time as the City may decide. In addition, the Contractor may recover its direct costs as provided in Section

6.05. The Contractor’s remedies for compensable delays are expressly subject to Contractor’s giving ten (10) days written notice of such claim from the date the Contractor knew or should have known of the delay. It is understood and agreed that the Contractor’s sole and exclusive remedies for compensable delays shall be an extension of the time and recovery of its direct costs as compensable hereunder, but only in accordance with the provisions of the Contract Documents.
(c) Contractor and City understand and agree that the Contract time for the completion of this project is a very important part of the contract. Extensions of time will only be granted as provided above when events actually cause the Contractor to be delayed in the performance of that schedule activity which is the controlling operation as of the time of the delay. When acts or omissions occur which could cause delay, Contractor will take all reasonable means in order to be able to continue to work as scheduled without any delay, or as short a delay as possible. Additionally, if inclement weather causes accumulation of standing water on the work site or other conditions which might cause delay, Contractor shall take all measures reasonably necessary to permit work to continue as quickly as possible. (d) If adverse weather conditions are the basis for a claim for additional time, such claim shall be documented by date substantiating that weather conditions were abnormal for the period of time and could not have been reasonably anticipated, and that weather conditions had an adverse effect on the scheduled construction. Adverse weather conditions shall be considered only as those conditions that exceed the average annual number of rain days and rain quantities as established by the Annual Local Climatological Summary and NOAA National Technical Memorandum NWS WR-65 (Revised) as published by the United States Government, National Weather Service, National Climate Center, Asheville, North Carolina. (e) The Engineer shall be responsible for determining when adverse weather conditions result in non-workable days. It shall be the Contractor’s duty to stay informed of such determinations by the Engineer. The Contractor may object to such adverse weather determinations by filing with the Engineer a written notice of objection. The notice of objection shall state the basis of the objection and provide supporting documentation, which substantiates that weather conditions were abnormal for the period of time and could not have been reasonably anticipated, and that weather conditions had an adverse effect on the scheduled construction. All such notices of objection shall be filed within three (3) days of the day in dispute. It is hereby agreed that the Contractor’s failure to submit a written notice of objection within three (3) days of the Engineer’s adverse weather determination shall constitute a waiver by the Contractor of all its rights to further protest, judicial or otherwise. (f) The Engineer will, within a reasonable period of time, issue a ruling on the Contractor’s notice of objection. All such rulings by the Engineer shall be final, unless the Contractor files a written protest within fifteen (15) days of the Engineer’s ruling. This protest shall clearly state the basis of the dispute. Such protest will be forwarded promptly to the City, which will issue a decision on each such protest. The City decision will be final. Pending the City decision, the Contractor shall proceed with its work in accordance with the Engineer’s ruling and/or instructions. It is hereby agreed that the Contractor’s failure to file a protest within fifteen days (15) of the Engineer’s ruling shall constitute a waiver by the Contractor of all its rights to further protest, judicial or otherwise.

DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 138
Ireland Electric, Inc
CPC24-043 Fire Station 41 Facility Repair Project
15 Working Days
Updated 2/17/23
(g) The number of days that are anticipated to be non-workable due to adverse weather conditions shall be as set forth in Section 4.0 of the Special Conditions. Days deemed non-workable by the Engineer in excess of such anticipated number shall be considered excusable delays.
(h) Unexcused delays shall be delays in the Contractor’s work due to acts or neglect of the Contractor, its employees, Subcontractors or those under it by contract or otherwise. In the event of an unexcused delay, the Contractor expressly agrees that it shall not be entitled to either an extension of time or recovery of its costs.
(i) A request for an extension of time, or the granting of an extension of time, shall not constitute a basis for any claim against the City for additional compensation or damages unless caused by the City or another Contractor employed by the City.

6.05. DAMAGES FOR DELAY
In the event of compensable delay, the City shall only be liable for idle equipment, idle workers and the necessary costs of transporting equipment. The City shall be liable to the extent that the compensable delay is concurrent with excusable delays or Contractor caused delays to the controlling operation. The allowable costs shall be as for force account work under Section 2.04 with the following exceptions:
(a) The Delay Factor in the Labor Surcharge and Equipment Rental Rules applies to each equipment rental rate;
(b) The daily number of payable hours shall equal the normal working hours during the delay, not to exceed eight (8) hours per day; and
(c) No markups will be added.

6.06. TERMINATION FOR CONVENIENCE
If at any time before completion of the Work, the City determines that it is either impossible or against the interests of the City to complete the Work, or if the Work is stopped by an injunction of a court of competent jurisdiction or by order of any competent authority, the City may, upon ten (10) days written notice to the Contractor, discontinue the Work and terminate the Contract. Upon service of such notice of termination, the Contractor shall discontinue the Work in such manner, sequence, and at such times as described below. The Contractor shall have no claim for damages for such discontinuance or termination, nor any claim for anticipated profits on the Work thus dispensed with, nor any other actually performed up to the time of discontinuance, including any Extra Work ordered by the Engineer to be done, nor for any claim for liquidated damages.

Termination of the Contract for convenience and the total compensation payable to the Contractor in the event of termination shall be governed by the following:
(a) The Engineer will issue the Contractor a written notice signed by the Engineer, specifying that the Contract is to be terminated. Upon receipt of said written notice and, except as otherwise directed in writing by the Engineer, the Contractor shall:
(1) Stop all Work under the Contract except that specifically directed to be completed prior to Acceptance.

DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 139
Ireland Electric, Inc
CPC24-043 Fire Station 41 Facility Repair Project
15 Working Days
Updated 2/17/23
(2) Perform Work the Engineer deems necessary to secure the project for termination.
(3) Remove equipment from the site of the Work.
(4) Take such action as is necessary to protect materials from damage. (5) Notify all Subcontractors and suppliers that the Contract is being terminated and that their contracts or orders are not to be further performed unless otherwise authorized in writing by the Engineer.
(6) Provide the Engineer with an inventory list of all material previously produced, purchased or ordered from suppliers for use in the Work and not yet used in the Work, including its storage location, and such other information as the Engineer may request. (7) Dispose of material not yet used in the Work as directed by the Engineer.

It shall be the Contractor’s responsibility to provide the City with good title to all materials purchased by the City hereunder, including material for which partial payment has been made and with bills of sale or other documents of title for such materials.
(8) Subject to the prior written approval of the Engineer, settle all outstanding liabilities and all claims arising out of subcontracts or orders for material terminated hereunder.

To the extent directed by the Engineer, the Contractor shall assign to the City all the right, title and interest of the Contractor under subcontracts or orders for materials terminated hereunder. (9) Furnish the Engineer with the documentation required to be furnished by the Contractor under the provisions of the Contract including, on projects as to which Federal funds are involved, all documentation required under the Federal requirements included in the Contract.
(10) Take such other actions as the Engineer may direct. (b) Termination of the Contract shall not relieve the Contractor of responsibility for damage to materials except as follows:
(1) The Contractor’s responsibility for damage to materials for which partial payment has been made and for materials furnished by the City for use in the Work and unused shall terminate when the Engineer certifies that such materials have been stored in the manner and at the locations he or she has directed.
(2) The Contractor’s responsibility for damage to materials purchased by the City subsequent to the issuance of the notice that the Contract is to be terminated shall terminate when title and delivery of such materials has been taken by the City. (3) When the Engineer determines that the Contractor has completed the Work under the Contract directed to be completed prior to termination and such other Work as may have been ordered to secure the project for termination, he or she will recommend that the Engineer formally accept the Contract, and immediately upon and after such Acceptance by the Engineer, the Contractor will not be required to perform any further Work thereon and shall be relieved of his or her Contractual responsibilities for injury to persons or damage to property which occurs after the formal Acceptance of the project by the Engineer.

DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 140
Ireland Electric, Inc
CPC24-043 Fire Station 41 Facility Repair Project
15 Working Days
Updated 2/17/23
(c) The total compensation to be paid to the Contractor shall be determined by the Engineer on the basis of the following:
(1) The reasonable cost to the Contractor, without profit, for all Work performed under the Contract, including mobilization, demobilization and Work done to secure the project for termination. Reasonable cost will include a reasonable allowance for project Overhead and general administrative Overhead not to exceed a total of seven (7%) percent of Direct Costs of such Work.
(2) A reasonable allowance for profit on the cost of the Work performed as determined under Section 2.04(a) above, provided the Contractor establishes to the satisfaction of the Engineer that it is reasonably probable that he or she would have made a profit had the Contract been completed and provided further, that the profit allowed shall in no event exceed four (4%) percent of said cost.
(3) The reasonable cost to the Contractor of handling material returned to the vendor, delivered to the City or otherwise disposed of as directed by the Engineer. (4) A reasonable allowance for the Contractor’s administrative costs in determining the amount payable due to termination of the Contract.

All records of the Contractor and the Subcontractors, necessary to determine compensation in accordance with this section shall be open to inspection or audit by representatives of the City at all times after issuance of the notice that the Contract is to be terminated and for a period of three (3) years, and such records shall be retained for that period.

After Termination of the Work by the Engineer, the Engineer may make payments on the basis of interim estimates pending issuance of the Final Statement, when in his or her opinion the amount thus paid, together with all amounts previously paid or allowed, will not result in total compensation in excess of that to which the Contractor will be entitled.

All payments, including payment upon the Final Statement, shall be subject to deduction for prior payments and amounts, if any, to be kept or retained under the provisions of the Contract.
(d) The provisions of this section shall be included in all subcontracts.

6.07. TERMINATION FOR DEFAULT
(a) In the event of any default by the Contractor as described below, the City may, after giving ten (10) days’ written notice to the Contractor, terminate the Contractor’s right to proceed with the Work or any part of the Work in the City’s sole discretion. Events of default include:
(1) Failure or refusal to prosecute the Work, or any separable part thereof, with such diligence as will ensure the completion within the time specified in the Contract, or any extension thereof, or failure to complete said work within such time. (2) Filing of bankruptcy by the Contractor, or the making of a general assignment for the benefit of its creditors, or appointment of a receiver on account of Contractor’s insolvency without discharge of the receiver within ten (10) days after its appointment.

DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 141
Ireland Electric, Inc
CPC24-043 Fire Station 41 Facility Repair Project
15 Working Days
Updated 2/17/23
(3) Failure to make prompt payments to Subcontractors or suppliers. (4) Persistent disregard of laws, ordinances, or the instructions of the Engineer, or other substantial violation of any provision of the Contract. (b) In the event the right of the Contractor to proceed with the Work, or any portion thereof, has been terminated because of the default of the Contractor and the Contractor has been given ten (10) days’ notice to cure such fault and has not done so, the City may take over the Work and prosecute the same to completion by contract or any other method the City deems expedient, and may take possession of and utilize in completing the Work such materials, appliances, equipment and plant as may be on the site of the Work and necessary therefore. In such event, the Contractor and its sureties shall be liable for all damages including costs of managerial and administrative services, engineering, legal and other consultant fees, and liquidated damages sustained or incurred by the City. (c) Upon termination, the Contractor shall not be entitled to receive any further payment until the Work is finished. If upon completion of the Work the total cost to the City, including engineering, legal and other consultant fees, costs of managerial and administrative services, construction costs, and liquidated damages shall be less than the amount which would have been paid if the Work had been completed by the Contractor in accordance with the terms of the Contract, then the difference shall be paid to the Contractor in the same manner as the final payment under the Contract. If the total cost incurred by the City on account of termination of the Contract and subsequent completion of the Work by the City by whatever method the City may deem expedient shall exceed said amount which the Contractor would otherwise have been paid, the Contractor and its sureties shall be liable to the City for the full amount of such excess expense.
(d) The rights and remedies of the City provided in this section are in addition to any of the rights and remedies provided by the law or under this Contract.

6.08. FAILURE TO TIMELY COMPLETE THE WORK – LIQUIDATED DAMAGES (a) Liquidated Damages
(1) It is agreed by the parties to this Contract that time is of the essence. In the event all the Work is not completed before or upon the expiration of the time limit as set in the Bid, Contract and/or Progress Schedule, or within any time extensions that may have been granted, damage will be sustained by the City; and that it may be impracticable to determine the actual amount of damage by reason of such delay. Accordingly, it is agreed that the Contractor shall pay to the City as damages the amount set forth for each and every day’s delay in finishing the Work in excess of the number of days specified. Liquidated damages shall be paid at a rate of one thousand dollars ($1,000.00) per day unless otherwise stated in the Contract Documents.

The parties expressly agree that the liquidated damage clause found in the Contract Documents is reasonable under the circumstances existing at the time the Contract was made. The City shall have the right to deduct the amount of liquidated damages from any money due or to become due the Contractor.
(2) In addition, the City shall have the right to charge to the Contractor and to deduct from the final or progress payments for the Work the actual cost to the City of legal, engineering, inspection, superintendence, and other expenses, which are directly chargeable to the Contract and which accrue during the period of such delay, except that the cost of final inspection and preparation of the final estimate shall not be included in the charges.

DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 142
Ireland Electric, Inc
CPC24-043 Fire Station 41 Facility Repair Project
15 Working Days
Updated 2/17/23
(b) Exclusions
Notwithstanding the provisions of Section 2.06(a), the Contractor shall not be liable for liquidated damages or delays caused by the removal or relocation of utilities when such removal or relocation is the responsibility of the City or the owner of the utility under Government Code section 4215.

6.09. CLEAN-UP
During the progress of the Work, the Contractor shall maintain the Site and related structures and equipment in a clean, orderly condition and free from unsightly accumulation of rubbish. All waste materials shall be removed daily from the Site and disposed of by the Contractor by any proper means at its own expense unless designated otherwise on the plans.

No waste materials shall be placed in the public street right-of-way. Unless otherwise specified, all existing piping, materials and/or equipment removed pursuant to this Contract shall become the Contractor’s property.

Upon completion of the Work and before the final estimate is submitted, the Contractor shall, at its own cost and expense, remove from the vicinity of the Work all plants, buildings, rubbish, unused work materials, concrete forms, and temporary bridging and other like materials, belonging to the Contractor or used under the Contractor’s direction during the construction, and in the event of the Contractor’s failure to do so, the same may be removed by the City after ten (10) calendar days’ notice to the Contractor. Such removal shall be at the expense of the Contractor.

The Contractor shall use care in the removal of materials and equipment so as not to cause damage to existing facilities and structures. Contractor shall assume liability for all such damage. Where the construction has crossed yards or driveways, restoration shall be by the Contractor to the complete satisfaction of the Engineer, at the Contractor’s expense.

The Contractor shall make its own arrangements for the disposal of waste materials. If the Contractor elects to dispose of such materials on private property, Contractor shall obtain written permission from all property owners involved.

DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 143
Ireland Electric, Inc
CPC24-043 Fire Station 41 Facility Repair Project
15 Working Days
Updated 2/17/23
SECTION 7

MEASUREMENT AND PAYMENT

7.01. MEASUREMENT OF QUANTITIES
(a) Where the Contract provides for payment on a lump sum price basis, no measurement of quantity will be made. Where the Contract provides for payment on a unit price basis, the quantities of work performed will be computed by the Engineer on the basis of measurements taken by the Engineer, and these measurements shall be final and conclusive. (b) All quantities of work computed under the Contract shall be based upon measurements by the Engineer according to United States Measurements and Weights. (c) Methods of measurement are specified herein and in the Technical Specifications.
(d) Mobilization shall be measured and payment issued according to Section 11 of the State Standard Specifications.

7.02. SCOPE OF PAYMENT
(a) The Contractor shall accept the compensation provided in the Contract as full payment for furnishing all labor, materials, tools, equipment, and incidentals necessary to the completed work and for performing all work contemplated and embraced under the Contract; also for loss or damage arising from the nature of the work, or from the action of the elements, or from any unforeseen difficulties which may be encountered during the prosecution of the Work until the Acceptance by the City and for all risks of every description connected with the prosecution of the Work, also for all expenses incurred in consequence of the suspension or discontinuance of the work as provided in the Contract; and for completing the Work according to the Specifications and Plans. Neither the payment of any estimate nor of any retained percentage shall relieve the Contractor of any obligation to make good any defective work or material.
(b) No compensation will be made in any case for loss of anticipated profits.

Increased or decreased work involving supplemental agreements will be paid for as provided in such agreements.
(c) The Work includes the preparatory work and operations needed for mobilization and demobilization of the Project. The Work, however, does not include establishing the Engineer’s field facility(s) of utility work and connections needed for these facilities.

7.03. PROGRESS ESTIMATE
For each calendar month of Contract work, the Engineer will prepare a progress estimate of all work performed under the Contract. Within the first ten (10) days of each succeeding calendar month, the Engineer will prepare in writing an estimate which in the Engineer’s opinion is a fair approximation of the value of all work done under the Contract, including any amounts due the Contractor for Extra Work and Change Orders. In arriving at the value of the Work done, the Engineer will give consideration to the value of labor and materials which have been incorporated into the permanent work by the Contractor during the preceding month. Consideration will not be given to preparatory work done or for materials or equipment on hand.

DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 144
Ireland Electric, Inc
CPC24-043 Fire Station 41 Facility Repair Project
15 Working Days
Updated 2/17/23
In order to assist the Engineer, the Contractor shall furnish the Engineer with copies of invoices for all such items delivered to the job site.

7.04. PROGRESS PAYMENTS
(a) The City will pay the Contractor ninety-five percent (95%) of the amount of each progress estimate within thirty (30) days after receipt of an undisputed and properly submitted progress estimate from the Contractor, unless the City has made a finding prebid pursuant to Public Contract Code section 7201(b)(4) justifying a larger retention. If the City fails to pay an undisputed progress estimate within the allotted thirty (30) days, the City shall pay interest to the Contractor equivalent to the legal rate set forth in subdivision (A) of section 685.010 of the Code of Civil Procedure. Five percent (5%) of the amount of each estimate shall be retained by the City until final completion and Acceptance of all work under the Contract. (b) Upon receipt of a payment request, the City shall act in accordance with both of the following:
(1) Each payment request shall be reviewed by the City as soon as practicable after receipt for the purpose of determining that the progress estimate is a proper payment request.
(2) Any payment request determined not to be a proper payment request suitable for payment shall be returned to the Contractor as soon as practicable, but not later than seven (7) days, after receipt. A request returned pursuant to this section shall be accompanied by a document setting forth in writing the reasons why the payment request is not proper.
(c) The number of days available to the City to make a payment without incurring interest pursuant to this section shall be reduced by the number of days by which the City exceeds the seven-day return requirement set forth in paragraph (2) of subdivision (b). (d) The Contractor may, in accordance with the provisions of Public Contracts Code section 22300, substitute securities for any monies which the City may withhold to insure performance under the Contract.
(e) When, in the judgment of the Engineer, the Work is not proceeding in accordance with the provisions of the Contract, or when in the Engineer’s judgment the total amount of the Work done since the last estimate amounts to less than one thousand dollars ($1,000.00), no pay estimate will be prepared and no progress payment will be made. (f) No progress estimate or payment shall be considered to be an approval or Acceptance of any work, materials or equipment. Estimated amounts and values of work done and materials and equipment furnished will be conformed with actual amounts and values as they become available in subsequent progress estimates, progress payments and the final estimate and payment. All estimates and payments will be subject to correction in subsequent progress estimates and payments and the final estimate and payment. (g) It is mutually agreed between the parties to the Contract that no payments made under the Contract, including progress payments and the final payment shall be evidence of the performance of the Contract, either wholly or in part, and no payment shall construed to be an Acceptance of any defective or incomplete work or improper materials.

DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 145
Ireland Electric, Inc
CPC24-043 Fire Station 41 Facility Repair Project
15 Working Days
Updated 2/17/23

7.05. PROMPT PROGRESS PAYMENT TO SUBCONTRACTORS
A prime Contractor or Subcontractor shall pay any Subcontractor not later than seven (7) days of receipt of each progress payment in accordance with the provisions in Section 7108.5 of the California Business and Professions Code concerning prompt payment to Subcontractors. The seven (7) days is applicable unless a longer period is agreed to in writing.

Any delay or postponement of payment over 30 days may take place only for good cause and with the City’s prior written approval. Any violation of Section 7108.5 shall subject the violating Contractor or Subcontractor to the penalties, sanctions and other remedies of that section. This requirement shall not be construed to limit or impair any contractual, administrative, or judicial remedies otherwise available to the Contractor or Subcontractor in the event of a dispute involving late payment or nonpayment by the prime Contractor , deficient subcontract performance, or noncompliance by a Subcontractor. This provision applies to both DBE and non-DBE Subcontractors.

7.06. LIENS AND STOP NOTICES
The Contractor agrees to keep the Work, the site of the Work and all monies held by the City free and clear of all liens and stop notices related to labor and materials furnished in connection with the Work, if permitted by law. Furthermore, the Contractor waives any right it may have to file any type of lien or stop notice in connection with the Work. Notwithstanding anything to the contrary contained in the Contract Documents, if any such lien or stop notice is filed or there is evidence to believe that lien or stop notice may be filed at any time during the progress of the Work or within the duration of this Contract, the City may refuse to make any payment otherwise due the Contractor or may withhold any payment due the Contractor a sum sufficient in the opinion of the City to pay all obligations and expenses necessary to satisfy such lien or stop notice. The City may withhold such payment unless or until the Contractor, within ten days after demand therefor by the City, shall furnish satisfactory evidence that the indebtedness and any lien or stop notice in respect thereof has been satisfied, discharged and released of record, or that the Contractor has legally caused such lien or stop notice to be released of record pending the resolution of any dispute between the Contractor and any person or persons filing such lien or stop notice. If the Contractor shall fail to furnish such satisfactory evidence within ten days of the demand therefor, the City may discharge such indebtedness and deduct the amount thereof, together with any and all losses, costs and damages suffered or incurred by the City from any sum payable to the Contractor under the Contract Documents, including but not limited to final payment and retained percentage. This section shall be specifically included in all Subcontracts and purchase orders entered into by the Contractor.

7.07. FINAL ACCEPTANCE AND DATE OF COMPLETION
Whenever the Contractor shall deem all Work under this Contract to have been completed in accordance therewith, the Contractor shall so notify the Engineer in writing, and the Engineer shall promptly ascertain whether the Work has been satisfactorily completed and, if not, shall advise the Contractor in detail and in writing of any additional work required. When all the provisions of the Contract have been fully complied with, to the satisfaction of the Engineer, the Engineer shall proceed with all reasonable diligence to determine accurately the total value of all Work performed by the Contractor at the prices set forth in the Contract or fixed by Change Orders, and the total value of all extra work, all in accordance with the Contract.

The Engineer will then certify to said final estimate and to the completion of the Work, and will file copies thereof with the City and the Contractor, and shall cause of Notice of Completion to be filed with the Yolo County Clerk-Recorder . The date of completion shall be the date of filing of the Notice of Completion. All guarantees, warranties, and securities securing said guarantees and warranties, shall commence on said date.

DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 146
Ireland Electric, Inc
CPC24-043 Fire Station 41 Facility Repair Project
15 Working Days
Updated 2/17/23

7.08. RIGHT TO WITHHOLD PAYMENTS
(a) In addition to all other rights and remedies of the City hereunder and by virtue of the law, the City may withhold or nullify the whole or any part of any partial or final payment to such extent as may reasonably be necessary to protect the City from loss on account of:
(1) Defective work not remedied, irrespective of when any such work be found to be defective;
(2) Claims or liens filed or reasonable evidence indicating probable filing of claims or liens including, but not limited to claims under Sections 1775, 1776, or 1777.7 of the Labor Code;
(3) Failure of the Contractor to make payments properly for labor, materials, equipment, or other facilities, or to Subcontractors and/or suppliers; (4) A reasonable doubt that the Work can be completed for the balance then unearned;
(5) A reasonable doubt that the Contractor will complete the Work within the agreed time limits;
(6) Costs to the City resulting from failure of the Contractor to complete the Work within the proper time; or
(7) Damage to work or property.
(b) Whenever the City shall, in accordance herewith, withhold any monies otherwise due the Contractor, written notice of the amount withheld and the reasons therefor will be given the Contractor. After the Contractor has corrected the enumerated deficiencies, the City will promptly pay to the Contractor the amount so withheld. When monies are withheld to protect the City against claims or liens of mechanics, material men, Subcontractors, etc., the City may at its discretion permit the Contractor to deliver a surety bond in terms and amount satisfactory to the City, indemnifying the City against any loss or expense, and upon Acceptance thereof by the City, the City shall release to the Contractor monies so withheld.

7.09. FINAL PAYMENT
Within ten (10) days after the date of completion, the City will file in the Office of the County Recorder, a Notice of Completion of the Work herein agreed to be done by the Contractor. Within sixty (60) days of completion defined in Public Contract Code section 7107, the difference between said final estimate and all payments theretofore made to the Contractor shall be due and payable to the Contractor, subject to any requirements concerning the furnishings of a maintenance bond, and excepting only such sum or sums as may be withheld or deducted in accordance with the provisions of this Contract. All prior certifications upon which partial Payments may have been made, being merely estimates, shall be subject to correction in the final certificate.

7.10. FINAL RELEASE
Final payment to the Contractor in accordance with the final estimate is contingent upon the Contractor furnishing the City with a signed written release of all claims against the City arising by virtue of the Contract. Disputed Contract claims in stated amounts may be specifically DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 147
Ireland Electric, Inc
CPC24-043 Fire Station 41 Facility Repair Project
15 Working Days
Updated 2/17/23
excluded by the Contractor from the operation of the release. The release shall be in substantially the form specified in California Civil Code section 8138.

DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 148
Ireland Electric, Inc
CPC24-043 Fire Station 41 Facility Repair Project
15 Working Days
1795423.1 7203-038
PART 3 SUPPLEMENTAL CONDITIONS
(SPECIAL PROVISIONS)
DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 149
Ireland Electric, Inc
CPC24-043 Fire Station 41 Facility Repair Project
15 Working Days
1795423.1 7203-038

SUPPLEMENTAL CONDITIONS (SPECIAL PROVISIONS)
Except as modified by these Supplemental Conditions, the work shall be performed in accordance with Part 3 General Conditions. The numbering of these Supplemental Conditions coincides to the numbering in the General Conditions. The existence of a section in these Supplemental Conditions means that a corresponding section in the General Conditions is modified in some respect. Under these contract documents, Supplemental Conditions and Special Provisions have the same meaning.

The following Supplemental Conditions , if any, shall be used in conjunction with the City of West Sacramento Standard Specifications current edition including Standard Details and all revisions, and the current State of California Department of Transportation (Caltrans) Standard Specifications, in that order.

The following provisions apply to use of or reference to the Caltrans Standard Specifications:

1. None of the “General Provisions” of the Caltrans Standard Specifications, i.e., Sections 1 through 9, applies to these Contract Documents with the exception of any specific provisions, if any, which are expressly stated to apply to these Contract Documents. The City’s “General Conditions” shall govern.

2. If there is a conflict or inconsistency between any provision in the Caltrans Standard Specifications and a provision of these Contract Documents, the provision in the Contract Documents will govern.

3. Any reference to the “Engineer” in the Caltrans Standard Specifications is deemed to mean “City”, “Owner” or “Architect/Engineer” or Owner’s designated representative.

4. Any reference to the “State” in the Caltrans Standard Specifications is deemed to mean “City” or “Owner.”
City Standard Specifications are available online at:
http://cityofwestsacramento.org/city/depts/comdev/engineering/specs/default.asp Bound hardcopies may be purchased from City Hall at:
1110 West Capitol Avenue, 2nd Floor
West Sacramento, California 95691
or by calling (916) 617-4645 for purchase by mail.

State Standard Specifications are available online at:
http://www.dot.ca.gov/hq/esc/oe/standards.php
DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 150
Ireland Electric, Inc
CPC24-043 Fire Station 41 Facility Repair Project
15 Working Days
1795423.1 7203-038
PART 4 TECHNICAL SPECIFICATIONS
The work shall be performed in accordance with the latest edition of the City of West Sacramento Standard Specifications – Division IV: Standard Construction Specifications and Caltrans Standard Specifications 2015, except as modified by these Technical Specifications.

Section numbering of these Technical Specifications does not conform to the City’s Standard Specifications.

Contractor shall provide submittals (shop drawings) for all materials to be installed or used on the project.
[Technical Specifications]
DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 151
Ireland Electric, Inc
CPC24-043 Fire Station 41 Facility Repair Project
15 Working Days
1795423.1 7203-038
PART 5 APPENDIX
DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 152
Ireland Electric, Inc
CPC24-043 Fire Station 41 Facility Repair Project
15 Working Days
1795423.1 7203-038
PART 6 CONTRACT DRAWINGS
(BOUND SEPARATELY)
DocuSign Envelope ID: 9BD62632-35BF-4080-BE66-867799956427 153

CITY COUNCIL AGENDA REPORT
MEETING DATE: April 10, 2024 ITEM # 11
CONSIDERATION OF ADOPTION OF RESOLUTION 24-12 AMENDING THE CAPITAL IMPROVEMENT PROGRAM BUDGET; APPROVAL OF AMENDMENT 2 TO THE PROFESSIONAL SERVICES CONTRACT WITH INDIGO | HAMMOND + PLAYLE ARCHITECTS; AND APPROVAL OF A CONTRACT WITH TORRES PROJECT MANAGEMENT CONSTRUCTION, INC. FOR CONSTRUCTION SERVICES FOR THE FIRE STATION 43 TENANT IMPROVEMENT PROJECT (CIP 51031)
INITIATED OR REQUESTED BY: REPORT COORDINATED OR PREPARED BY:
[ ] Council [X] Staff
[ ] Other
Jamie Teske, Senior Project Manager
Capital Projects Department
ATTACHMENT [X] Yes [ ] No [ ] Information [ ] Direction [X] Action

OBJECTIVE
The objective of this report is to provide the City Council with sufficient information to adopt Resolution 24-12 amending the Capital Improvement Program (CIP); to approve Amendment 2 of the Professional Services Contract with Indigo | Hammond + Playle Architects; and to award a Construction Contract to Torres Project Management Construction, Inc. for the Fire Station 43 Tenant Improvement Project (CIP 51031).

RECOMMENDED ACTION
Staff respectfully recommends that the City Council:
1) Find that approval of a construction contract with Torres Project Management Construction, Inc. is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301(d) for existing facilities;
2) Adopt Resolution 24-12 amending the Capital Improvement Program budget; 3) Approve Amendment No. 2 to the professional services contract with Indigo | Hammond + Playle Architects in the amount of $38,007;
4) Approve the Project Plans and Specifications for the Fire Station 43 Tenant Improvement Project (CIP 51031);
5) Approve a contract for construction services with Torres Project Management, Inc. Construction, Inc. for the Fire Station 43 Tenant Improvement Project (CIP 51031); 6) Authorize the City Manager, or his designee, to execute a construction contract with Torres Project Management, Inc., for an amount not to exceed $480,700; 7) Authorize the City Manager, or his designee to execute non-substantive changes or modifications to the construction contract, with approval from the City Attorney; 8) Authorize the City Manager, or his designee, to execute non-substantive changes or modifications, amendments, change orders, agreements, and/or purchases up to 15% ($72,105) of the total contract amount; and
9) Authorize the City Manager, or his designee, to execute amendments to extend the term of the contract, if necessary.

BACKGROUND
Fire Station 43, constructed in 1970, stands as one of the earliest fire stations in West Sacramento. The current facility is limited to a single restroom serving both fire personnel and public guests. Furthermore, the dormitories fail to meet the necessary standards for providing adequate sleeping quarters for fire personnel. These areas have not undergone any renovations or upgrades and are in urgent need of bringing them up to code. The aging infrastructure is evident through visible wear and tear, moisture damage, ventilation inadequacies, and recurrent plumbing issues.

ANALYSIS
The Capital Projects Department conducted a competitive bid to select a contractor for the Fire Station 43 Tenant Improvement Project. On November 4, 2023, the invitation to bid (ITB) was advertised in the local paper, routed to the Chamber of Commerce, and posted on the City’s website through OpenGov.com. Bids were due January 12, 2024, and ten (10) firms submitted bids. On February 21, 2024, the City Council rejected all bids due to various discrepancies. On February 23, 2024, a rebid was advertised in the local paper, routed to the Chamber of Commerce, and posted on the City’s website. Bids were due March 7, 2024, and six (6) firms submitted bids. 154
FIRE STATION 43 TENANT IMPROVEMENT PROJECT (CIP 51031)
April 10, 2024