Agenda packet — West Sacramento City Council, June 5, 2024 (part 1 of 7)

WEST SACRAMENTO CITY COUNCIL AND WEST SACRAMENTO REDEVELOPMENT SUCCESSOR

AGENCY & WEST SACRAMENTO FINANCING AUTHORITY
City Council Regular Meeting
JUNE 5, 2024 AGENDA
Martha Guerrero, Mayor
Dawnté Early, Mayor Pro Tem
Quirina Orozco, Council Member
Norma Alcala, Council Member
Verna Sulpizio Hull, Council Member
Aaron Laurel, City Manager
Jeffrey Mitchell, City Attorney
6:00 PM Closed Session Call to Order
7:00 PM Regular Meeting Call to Order
Pledge of Allegiance
Land Acknowledgment
The meeting will be held at City Hall, City Council Chambers, 1110 West Capitol Avenue, West Sacramento GENERAL ADMINISTRATION FUNCTION – PART I

1. PRESENTATIONS BY THE PUBLIC ON MATTERS NOT ON THE AGENDA WITHIN THE

JURISDICTION OF THE COUNCIL
The Council is prohibited from discussing issues not on the agenda brought to them at this time.

According to State Law (the Brown Act), items must first be noticed on the agenda before any discussion or action.

PRESENTATIONS

2. City Manager's Office
PRESENTATION OF PROCLAMATION RECOGNIZING JUNE 2024 AS PRIDE MONTH Objective: The purpose of this proclamation is to formally support the principle of equal rights for all individuals, including Lesbian, Gay, Bisexual, Transgender, Queer, Questioning, Intersex, Asexual, Ally, and other sexual and gender minorities (LGBTQIA+), by recognizing June 2024 as Pride Month in the City of West Sacramento.

Recommendation: Staff respectfully recommends that the City Council adopt a proclamation recognizing June 2024 as Pride Month and approve the flying of the Rainbow Flag at City Hall throughout the month of June 2024.

3. City Manager's Office
Anyone wishing to address the Council, or any agenda item, may fill out the Request to Speak card and present it to the City Clerk prior to the completion of staff presentation. Items on the Consent Agenda will be considered in one motion and the Request to Speak card should be turned in prior to the first item on Consent.
1 PRESENTATION OF PROCLAMATION RECOGNIZING JUNE 19TH AS JUNETEENTH

NATIONAL FREEDOM DAY
Objective: The objective of this report is to officially recognize June 19th as Juneteenth National Freedom Day in the City of West Sacramento, promoting awareness and celebration of this significant historical event, and to encourage community engagement in activities that foster cultural empathy, racial harmony, and unity.

Recommendation: Staff respectfully recommends that the City Council adopt the proclamation recognizing June 19th as Juneteenth National Freedom Day in the City of West Sacramento and encourage all residents to commemorate this day by participating in the City’s Juneteenth Celebration on June 14th at Bridgeway Lakes Park.

CONSENT AGENDA

4. Capital Projects
CONSIDERATION OF APPROVAL OF A PROFESSIONAL SERVICES CONTRACT WITH R.E.Y.

ENGINEERS, INC. FOR PROFESSIONAL ENGINEERING SERVICES FOR THE WASHINGTON DISTRICT INFRASTRUCTURE UPGRADE PROJECT (CIP 35000) AND RELATED ITEMS Objective: The objective of this report is to provide the City Council with sufficient information to approve a professional services contract with R.E.Y. Engineers, Inc. for design services for the Washington District Infrastructure Upgrade Project (CIP 35000) and to approve a contract amendment for professional services to Dugan Management & Engineering, Inc (DM&E) to continue as the City’s project manager as an independent contractor.

Recommendation: Staff respectfully recommends that the City Council: (1) Award a professional services contract with R.E.Y. Engineers, Inc. for design services on the Washington District Infrastructure Upgrade Project (CIP 35000); (2) Authorize the City Manager or his designee to execute a professional services contract with R.E.Y. Engineers in an amount not to exceed $1,038,120.00 which includes any optional tasks; (3) Delegate authority to the City Manager or his designee to authorize any optional tasks. Optional tasks will remain optional unless and until expressly authorized in writing; (4) Authorize the City Manager or his designee to make contract amendments up to 15% ($155,718.00) of the total value of the contract; (5) Amend DM&E professional services contract for additional project management services associated with the Washington District Infrastructure Upgrade Project; (6) Authorize the City Manager or his designee to execute a contract amendment with DM&E in an amount not to exceed $184,000.00 without written authorization; (7) Authority to the City Manager or his designee to make contract amendments up to 10% ($18,400.00) of the total value of the contract; and (8) Delegate authority to the City Manager, or his designee, to execute amendments to extend the term of these contracts, if necessary.

5. Capital Projects
CONSIDERATION OF ADOPTION OF RESOLUTION 24-59 AMENDING THE CAPITAL

IMPROVEMENT PROGRAM BUDGET AND APPROVAL OF A PROFESSIONAL SERVICES

CONTRACT WITH MARK THOMAS FOR ENGINEERING SERVICES ON THE I STREET DECK CONVERSION PROJECT (CIP 14028)
2 Objective: The objective of this report is to provide the City Council with sufficient information to adopt Resolution 24-59 amending the Capital Improvement Program budget and approve a professional services contract with Mark Thomas for design services on the I Street Deck Conversion (CIP 14028) Projects.

Recommendation: Staff respectfully recommends that the City Council: (1) Adopt Resolution 24- 59 amending the Capital Improvement Program Budget; (2) Award a professional services contract with Mark Thomas for engineering design of the I Street Deck Conversion Project; (3) Delegate authority to the City Manager, or his designee, to execute a professional services contract with Mark Thomas on the I Street Deck Conversion Project for an amount not to exceed $3,374,777; (4) Authorize the City Manager, or his designee, to make contract amendments up to 10% ($337,000) of the total contract value on I Street Deck Conversion Project; (5) Authorize the City Manager, or his designee, to execute non-substantive changes or modifications to these professional services contracts, with approval from the City Attorney; and (6) Authorize to the City Manager, or his designee, to execute amendments to extend the term of these contracts, if necessary.

6. Capital Projects
CONSIDERATION OF ADOPTION OF RESOLUTION 24-66 REGARDING THE EMERGENCY

CONTRACT WITH RFI COMMUNICATIONS AND SECURITY SYSTEMS FOR THE POLICE DEPARTMENT ACCESS CONTROLS SYSTEM UPGRADE (CIP 52077)
Objective: The objective of this report is to provide the City Council with sufficient information to adopt Resolution 24-66 regarding the Emergency Contract with RFI Communications and Security Systems for the Police Department Access Controls System Upgrade project (CIP 52077) located at 550 Jefferson Blvd.

Recommendation: Staff respectfully recommends that the City Council: (1) Find that the Police Department Access Controls System Upgrade project is exempt from CEQA analysis under CEQA Guidelines 15269; (2) Adopt, by a minimum four-fifths vote of the Council, Resolution 24-66 regarding the Emergency Contract with RFI Communications and Security Systems for the Police Department Access Controls System Upgrade; (3) Approve appropriations of $25,000 from the General Facilities Fund to CIP 52077; (4) Authorize the City Manager, or his designee, to execute a contract with RFI Communications and Security Systems in the amount of $82,374; (5) Authorize the City Manager, or his designee, to execute non-substantive changes or modification to the contract with RFI Communications and Security Systems with the approval from the City Attorney; and (6) Authorize the City Manager, or his designee, to execute contract amendments, up to 10% ($8237.40) of the value of the contract.

7. Capital Projects
CONSIDERATION OF ADOPTION OF RESOLUTION 24-51 ESTABLISHING A LIST OF FISCAL YEAR 2024/25 PROJECTS FUNDED BY SENATE BILL 1 (SB1): THE ROAD REPAIR AND

ACCOUNTABILITY ACT
Objective: The objective of this report is to provide sufficient information to the City Council for it to adopt Resolution 24-51 establishing the Fiscal Year 2024/25 list of projects to be funded with 3 the State Road Maintenance and Rehabilitation Account (RMRA/SB1) revenues and authorizing staff submission of the list to the State of California Transportation Commission (CTC).

Recommendation: Staff respectfully recommends that the City Council adopt Resolution 24-51 establishing and approving the list of FY 2024/25 projects to be funded with the State Road Maintenance and Rehabilitation Account (RMRA/SB1) revenues and authorize staff to submit the list to the State of California Transportation Commission (CTC).

8. Economic Development & Housing

CONSIDERATION OF CONTRACT APPROVAL WITH AECOM FOR PLANNING AND

ENVIRONMENTAL SERVICES TO IMPLEMENT THE GRAND GATEWAY DEVELOPMENT

MASTER PLAN
Objective: The purpose of this report is to provide the City Council with sufficient information to consider approval of a professional services contract with AECOM Technical Services, Inc. (“AECOM”) to provide planning and environmental services to support advancing the Grand Gateway Master Plan.

Recommendation: Authorize the City Manager, or his designee, to execute a Contract with AECOM (Attachment 1) in an amount not to exceed $60,000, to provide planning and environmental services to support advancing the Grand Gateway Master Plan; 2. Authorize the City Manager, or his designee, to execute non-substantive changes or modifications to the contract with AECOM, with approval from the City Attorney; and 3. Authorize the City Manager, or his designee, to execute amendments to extend the term of the contract, if necessary.

9. Finance

CONSIDERATION OF ACCEPTANCE OF THE ANNUAL COMPREHENSIVE FINANCIAL REPORT AND RELATED DOCUMENTS FOR FISCAL YEAR ENDING JUNE 30, 2023 Objective: The purpose of this report is to provide the final audited Annual Comprehensive Financial Report (“Annual Report” or “ACFR”) and related documents to City Council for the fiscal year ending June 30, 2023 as required by federal and state regulations.

Recommendation: Staff respectfully recommends that the City Council accept the Annual Report, Single Audit, and Appropriations Limit Report for fiscal year ending June 30, 2023.

10. Finance
CONSIDERATION OF ADOPTION OF UPDATES TO THE CITY’S CAPITAL ASSETS POLICY

AND CAPITAL ASSET DISPOSITION FORM
Objective: The purpose of this report is to provide the City Council with updates to the Capital Assets Policy, which establishes thresholds and guidelines for oversight of the City’s capital assets in compliance with Generally Accepted Accounting Principles and Governmental Accounting Standards.
4 Recommendation: Staff respectfully recommends that the City Council approve the proposed updates to the Capital Asset Policy effective June 5, 2024 (Attachments 1 and 2), the associated Capital Asset Disposition Form (Attachment 3), and the Capital Asset Policy effective October 1, 2024 (Attachments 4 and 5).

11. Finance
CONSIDERATION OF THE TREASURER’S QUARTERLY FINANCIAL REPORT ON THE CITY’S INVESTMENT PORTFOLIO FOR THE PERIOD ENDING MARCH 31, 2024 AND ANNUAL UPDATES TO THE CITY’S INVESTMENT POLICY
Objective: The purpose of this report is to provide the City Council with the treasurer’s quarterly report on the City’s investment portfolio for the quarter ending March 31, 2024 as outlined by the Government Code 53646(b) (1) and to propose updates to the City’s Investment Policy consistent with applicable Government Code.

Recommendation: Staff respectfully recommends that the City Council receive and file the Treasurer’s Quarterly Financial Report on the City’s investment portfolio for the period ending March 31, 2024, and approve the recommended changes to the City’s investment policy.

12. Parks & Recreation

CONSIDERATION AND AWARD OF A CONTRACT TO CAPRA ENVIRONMENTAL SERVICES, CORP., FOR GOAT GRAZING VEGETATION MANAGEMENT SERVICES IN OPEN SPACE

AREAS, PARK SITES, AND PORT PROPERTIES
Objective: This report seeks City Council’s approval of a contract with Capra Environmental Services, Corp., for goat grazing vegetation management services in open space areas, park sites, and Port properties.

Recommendation: Staff respectfully recommends that the City Council: (1) Find that the Goat Grazing Vegetation Management Services is exempt from CEQA analysis under the Class 1 Categorical Exemption, under California Code of Regulations, Section 15301 and direct staff to file a Notice of Exemption (Attachment 1); (2) Award a professional services contract to Capra Environmental Services, Corp., (Attachment 2) in an amount not to exceed $318,558.60 for the Goat Grazing Vegetation Management Services; (3) Authorize the City Manager, or his designee, to execute a contract with Capra Environmental Services, Corp., in the amount of $318,558.60, which includes $265,465.50 for the contract amount and $53,092 in contingency; (4) Authorize the City Manager, or his designee, to execute non-substantive changes or modifications to the contract with Capra Environmental Services, Corp., with approval from the City Attorney; and (5) Authorize the City Manager, or his designee, to execute amendments to extend the term of the contract, if necessary.

13. Parks & Recreation
CONSIDERATION OF RESOLUTION 24-63 APPROPRIATING $250,000 OF PARK IMPACT FEE

FUNDS AND AUTHORIZING THE CITY MANAGER TO EXECUTE A PURCHASE AND SALES AGREEMENT FOR 2286 DEL MONTE STREET
5 Objective: The objective of this report is to facilitate City Council consideration of Resolution 24- 63 appropriating $250,000 in Park Impact Fee Funds and authorizing the City Manager to acquire property 2286 Del Monte Street for future park access.

Recommendation: Staff respectfully recommends that the City Council: (1) Find that the acquisition of property located at 2286 Del Monte Street is exempt from California Environmental Quality Act (CEQA) analysis under the Class 1 (Existing Facilities), Class 3 (New Construction or Conversion of Small Structures), and Class 32 (In-Fill Development) Categorical Exemptions, California Code of Regulations, Title 14, Division 6, Chapter 3, Article 19, Sections 15301, 15303 and 15332; (2) Adopt Resolution 24-63 (Attachment 1) establishing a budget appropriation of $250,000 from Park Impact Fee Funds to cover the 10% down price of a $2.4 million property acquisition and fees for due diligence costs; and (3) Authorize the City Manager or their designee to execute the Purchase and Sale Agreement (PSA) in substantially the form attached to this report, with such changes or amendments as shall be approved by the City Attorney.

14. Parks & Recreation
CONSIDERATION OF FIRST READING OF ORDINANCE 24-6 AMENDING CHAPTER 12.08 OF

THE CITY OF WEST SACRAMENTO MUNICIPAL CODE REGULATING SPECIAL EVENTS IN

THE CITY
Objective: The objective of this report is to introduce Ordinance 24-6, amending Chapter 12.08 of the City of West Sacramento Municipal Code regulating Special Events within the city limits.

Recommendation: Staff respectfully recommends that the City Council: (1) Waive the first reading and read by title and number only Ordinance 24-6, amending Chapter 12.08 of the City of West Sacramento Municipal Code related to Special Events within the city limits of the City of West Sacramento; and (3) Inform the audience that the second reading and adoption of Ordinance 24- 6, is tentatively scheduled for June 26, 2024.

15. City Manager's Office
CONSIDERATION OF RESOLUTION 24-58 AUTHORIZING A CONTRACT WITH ACCELA, INC.

AND A BUDGET APPROPRIATION OF $159,379 FOR PERMIT AND CODE ENFORCEMENT

CASE MANAGEMENT SOFTWARE
Objective: This report requests Council consideration of Resolution 24-58 (Attachment 1), which authorizes a contract with Accela, Inc. for permit management software, and approves an appropriation of $159,379 for FY 2023/24, after which future appropriations will be requested through the normal budget process.

Recommendation: Staff respectfully recommends that the City Council: (1) Approve Resolution 24-58, which authorizes the City Manager or his designee to execute a contract with Accela, Inc. in substantially the form shown Exhibit A to the Resolution, authorizes the City Manager to take any actions necessary to effectuate the agreement, and appropriates $159,379 for the first year of this contract; (2) Authorize the City Manager, or his designee, to execute non-substantive changes or modifications to the contract with Accela, Inc., with approval from the City Attorney; and (3) Authorize the City Manager, or his designee, to execute amendments to extend the term of the contract, if necessary.
6 16. City Manager's Office
CONSIDERATION OF RESOLUTION 24-62 AMENDING THE DESIGNATED POSITION LIST OF

THE CITY OF WEST SACRAMENTO CONFLICT OF INTEREST CODE
Objective: The objective of this report is to comply with state law regarding the adoption and subsequent amendments of the City’s Conflict of Interest Code.

Recommendation: Staff respectfully recommends that the City Council adopt Resolution 24-62 amending the Designated Position List of the Conflict of Interest Code.

17. City Manager's Office
CONSIDERATION OF RESOLUTION 24-55 CALLING AN ELECTION AND REQUESTING THAT

THE BOARD OF SUPERVISORS PERMIT THE COUNTY CLERK TO RENDER SPECIFIED

SERVICES TO THE CITY RELATING TO THE CONDUCT OF A MUNICIPAL ELECTION ON NOVEMBER 5, 2024
Objective: The objective of this report is to call an election for the purpose of electing two council members, for District 1 and District 2, and a mayor, and to consolidate the election with the statewide general election on November 5, 2024.

Recommendation: Staff respectfully recommends that the City Council adopt Resolution 24-55 calling an election and requesting that the Board of Supervisors permit the County Clerk to render specified services to the City relating to the conduct of a Municipal Election to be held on November 5, 2024 in consolidation with the General Election.

PUBLIC HEARINGS

18. Economic Development & Housing
PUBLIC HEARING TO CONSIDER RESOLUTION 24-56 ADOPTING THE 2024-2025 ANNUAL

ACTION PLAN FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM Objective: The objective of this report is to provide the Council with information necessary to conduct a public hearing to receive comments and adopt the 2024-2025 Annual Action Plan for the use of federal Community Development Block Grant (CDBG) funding.

Recommendation: Staff respectfully recommends that the City Council conduct a public hearing and, upon closing the hearing, approve Resolution 24-56 (Attachment 1) adopting the 2024-2025 Annual Action Plan for the use of federal CDBG funding.

19. Community Development
PUBLIC HEARING AND CONSIDERATION OF FIRST READING OF ORDINANCE 24-8

PERTAINING TO AN AMENDMENT TO THE TERM OF THE RIVER PARK DEVELOPMENT

AGREEMENT
7 Objective: The purpose of this item is to provide the City Council with sufficient information to consider an amendment to the term of the existing Development Agreement (DA) between Sun M Capital, LLC and the City of West Sacramento for the River Park project. The proposed DA amendment would extend the term to July 18, 2026.

Recommendation: Staff respectfully recommends that the City Council: (1) Conduct the public hearing; (2) Find that the amendment to the term of the existing River Park Development Agreement between Sun M Capital, LLC and the City of West Sacramento does not require further environmental review pursuant to Sections 15162 and 15168 of the CEQA Guidelines; and  (3) Waive first reading and read by title only Ordinance 24-8 regarding a proposed second amendment to a Development Agreement (“DA Amendment”) with Sun M Capital, LLC.

REGULAR AGENDA

20. Community Development

CONSIDERATION OF AWARD OF A PROFESSIONAL SERVICES CONTRACT TO NOMAD

TRANSIT LLC FOR THE ON-DEMAND RIDESHARE PROGRAM AND APPROVAL OF RESOLUTION 24-61 APPROVING RELATED BUDGET ADJUSTMENTS
Objective: The purpose of this report is to provide the City Council with sufficient information to award a professional services contract to Nomad Transit LLC, a wholly owned subsidiary of Via Transportation Inc., to provide turnkey on-demand transit services for the On-Demand Rideshare Program. Staff is requesting approval of Resolution 24-61 allocating up to $2,196,748 in Transportation Development Act funds and $3,198,813 in Bridge District funds for the continuation of the On-Demand Rideshare Program through Fiscal Year 2026-27.

Recommendation: Staff respectfully recommends that the City Council: 1) Award a contract for professional services with Nomad Transit LLC, a wholly owned subsidiary of Via Transportation, Inc. for turnkey on-demand transit services for the West Sacramento On-Demand Rideshare Program; 2) Authorize the City Manager, or their designee, to execute a professional services contract with Nomad Transit LLC in the amount of $10,036,950 for the West Sacramento OnDemand Rideshare Program for Fiscal Year 2024-25 through Fiscal Year 2026-27; 3) Authorize the City Manager, or their designee, to make non-substantive changes or modifications to the Contract for Services, with approval from the City Attorney; 4) Authorize the City Manager, or their designee, to make contract amendments up to $10,000; and, 5) Approve Resolution 24-61 authorizing the claim and allocation of up to $2,196,748 in Transportation Development Act Funds for Fiscal Year 2024-25, the transfer of $3,198,813 of Bridge District Funds, and the reinvestment of revenue to support the contracted services and staff time and resources for the West Sacramento On-Demand Rideshare Program.

GENERAL ADMINISTRATION FUNCTION – PART II

21. COUNCIL COMMUNICATIONS / ASSIGNMENTS
Bikeshare Policy Steering Committee --------------------------------------------Guerrero, Alternate - Early City/County 2x2 ----------------------------------------------------Guerrero/Orozco, Alternate – Sulpizio Hull City/School 2x2 ------------------------------------------------------Guerrero/Sulpizio Hull, Alternate - Alcala Executive Commission to Address Homelessness --------------------Sulpizio Hull, Alternate - Orozco 8 EIFD Public Financing Authority----------------------------------------------------Vacant, Alternate - Vacant League of California Cities --------------------------------------------------- Alcala, Alternate – Sulpizio Hull Local Agency Formation Commission ---------------------------------------------------------------------- Alcala Port District Commission ---------------------------------------------------------Guerrero, Early, Sulpizio Hull Remote Access Network ------------------------------------------------------------------------------------Guerrero River City Regional Stadium Financing Authority------------------------------------------Guerrero, Orozco Sacramento Area Council of Governments (SACOG) ------------------------Guerrero; Alternate - Early Sacramento Regional County Sanitation District Board --------------Orozco; Alternate - Sulpizio Hull West Sacramento Area Flood Control Agency JPA ----------------------------Alcala; Alternate - Orozco Yolo Animal Servies Planning Agency JPA----------------------------Guerrero; Alternate – Sulpizio Hull Yolo County Housing Authority-------------------------------------------------Early, Alternate - Sulpizio Hull Yolo Transportation District -----------------------------------------------------Early, Alternate - Sulpizio Hull Yolo Habitat Conservancy ------------------------------------------------------------------------------Sulpizio Hull Yolo-Solano Air Quality Management District ----------------------------Alcala; Alternate – Sulpizio Hull Yolo Subbasin Sustainable Groundwater Agency-------------------------Sulpizio Hull; Alternate - Early

COUNCIL INTERMEDIARY REPRESENTATIVES
Delta Protection Commission -------------------------------------------------------Vacant; Alternate - Vacant New Hope Community Development Corporation---------------------------------Early; Alternate - Alcala Yolo County Consolidated Redevelopment Successor Agency Oversight Board--------Sulpizio Hull

22. PART II
A. Council Calendar
B. City Manager Report
C. City Attorney Report
D. Staff Direction from City Council Members
E. Agenda Item Requsts by Council
Request from Councilmember Orozco to issue a proclamation for Asian American and Pacific Islander Heritage Month at the June 26, 2024 City Council meeting and to add the proclamation to the list of annual proclamations to be presented in the month of May starting in 2025
F. Adjourn
I, Jennifer Cusmir, City Clerk, declare under penalty of perjury that the foregoing agenda for the June 5, 2024 regular and closed session meetings of the West Sacramento City Council, Redevelopment Successor Agency and Financing Authority was posted May 31, 2024 at the rear entrance at City Hall, 1110 West Capitol Avenue, West Sacramento, CA and was available for public review. __________________________________________
Jennifer Cusmir, City Clerk
NOTE: If you challenge the nature of a proposed action in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing.

The agenda and agenda reports are also available on the City’s website at www.cityofwestsacramento.org City Council meetings are broadcast live on Wave Cable Channel 20 and rerun the next day at 12:00 PM and the following Saturday at 6:00 PM. 9 If you need assistance to participate in this meeting, including translation support, please contact the City Clerk’s Office at 916-617-4500 or [email protected]. Notifying the City Clerk’s Office at least 48 hours prior to the meeting will assist staff in assuring reasonable arrangements can be made to provide accessibility to the meeting. Assisted listening devices are available at this meeting.

Si necesita ayuda para participar en esta reunión o servicios de traducción, comuníquese con la Oficina del Secretario Municipal al 916-617-4500 o [email protected]. Notificar a la Oficina del Secretario Municipal al menos 48 horas antes de la reunión ayudará al personal a garantizar que se puedan hacer arreglos razonables para proporcionar accesibilidad a la reunión.

Los dispositivos de escucha asistida están disponibles en esta reunión. 10 CITY COUNCIL AGENDA REPORT
MEETING DATE: June 5, 2024 ITEM #2
SUBJECT:

PRESENTATION OF PROCLAMATION RECOGNIZING JUNE 2024 AS PRIDE MONTH INITIATED OR REQUESTED BY: REPORT COORDINATED OR PREPARED BY:
[ ] Council [ X ] Staff
[ ] Other
Paul Hosley, Public Information Officer
City Manager’s Office
ATTACHMENT [ X ] Yes [ ] No [ ] Information [ ] Direction [ X ] Action

OBJECTIVE
The purpose of this proclamation is to formally support the principle of equal rights for all individuals, including Lesbian, Gay, Bisexual, Transgender, Queer, Questioning, Intersex, Asexual, Ally, and other sexual and gender minorities (LGBTQIA+), by recognizing June 2024 as Pride Month in the City of West Sacramento.

RECOMMENDED ACTION
Staff respectfully recommends that the City Council adopt a proclamation recognizing June 2024 as Pride Month and approve the flying of the Rainbow Flag at City Hall throughout the month of June 2024.

BACKGROUND
June is celebrated annually as Pride Month to honor the Stonewall Riots, which took place in June 1969 and are widely acknowledged as a pivotal event in the LGBTQIA+ Rights Movement. During Pride Month, LGBTQIA+ communities unite to celebrate the freedom to express their identities. These gatherings are rooted in the long history of minority groups striving to overcome prejudice and gain acceptance. Celebrations include pride parades, political marches, block parties, educational panels, and memorials for those lost to hate crimes or HIV/AIDS. Cities throughout California, including West Sacramento, have been at the forefront of advancing the civil rights of LGBTQIA+ citizens. Many residents, students, employees, and business owners in West Sacramento, who contribute significantly to the city's enrichment, are part of the LGBTQIA+ community.

ANALYSIS
City leaders, elected officials, and community members in West Sacramento celebrate Pride Month through various initiatives and events, such as the Sacramento Pride March and Pride Night at River Cats Stadium. West Sacramento's strength and vibrancy are derived from its rich diversity, encompassing various ethnic, cultural, racial, gender, and sexual identities. The city remains committed to being an inclusive and welcoming community for all, including the LGBTQIA+ community.

Environmental Considerations
N/A
Commission Recommendation
N/A
Strategic Plan Integration
N/A
Alternatives
N/A
Coordination and Review
N/A
Budget/Cost Impact
N/A

ATTACHMENT

1. Proclamation
11 PROCLAMATION OF THE WEST SACRAMENTO CITY COUNCIL
DESIGNATING JUNE 2024 AS PRIDE MONTH
WHEREAS, the City of West Sacramento stands in solidarity with the LGBTQIA+ community, affirming the rights of all individuals to equality and freedom from discrimination; and
WHEREAS, we recognize the intrinsic worth of every person, regardless of age, gender identity, race, color, religion, marital status, national origin, sexual orientation, or physical abilities, deserving fair treatment and respect; and
WHEREAS, West Sacramento embraces diversity as a cornerstone of our community's vitality, fostering inclusivity and understanding among people of diverse backgrounds; and WHEREAS, the contributions of the Lesbian, Gay, Bisexual, Transgender, Queer, Questioning, Intersexual, Asexual, Ally (LGBTQIA+) communities enrich our city culturally, socially, and economically; and
WHEREAS, the City of West Sacramento envisions a world where every member of the LGBTQIA+ family can live authentically, with liberty and equality guaranteed by the law; and WHEREAS, as society evolves in its understanding of sexuality and gender, education and awareness must remain essential to combat discrimination and prejudice; and WHEREAS, to honor the ongoing journey and raise awareness within the Pride movement, West Sacramento will proudly fly the Rainbow Flag, symbolizing light, healing, sun, tranquility, creativity, and spirit, at City Hall throughout June.

NOW, THEREFORE, BE IT HEREBY PROCLAIMED by the West Sacramento City Council that June 2024 be designated as Pride Month in the City of West Sacramento, and we urge our residents to reflect on the ongoing struggle for equality faced by the LGBTQ communities and celebrate their invaluable contributions enriching our city.

PROCLAIMED THIS 5th day of June, 2024.

ATTEST:
_________________________ __________________________
Martha Guerrero, Mayor Jennifer Cusmir, City Clerk
12 CITY COUNCIL AGENDA REPORT
MEETING DATE: June 5, 2024 ITEM #3
SUBJECT:

PRESENTATION OF PROCLAMATION RECOGNIZING JUNE 19TH AS

JUNETEENTH NATIONAL FREEDOM DAY
INITIATED OR REQUESTED BY: REPORT COORDINATED OR PREPARED BY:
[ ] Council [ X ] Staff
[ ] Other
Paul Hosley, Public Information Officer
City Manager’s Office
ATTACHMENT [ X ] Yes [ ] No [ ] Information [ ] Direction [ X ] Action

OBJECTIVE
The objective of this report is to officially recognize June 19th as Juneteenth National Freedom Day in the City of West Sacramento, promoting awareness and celebration of this significant historical event, and to encourage community engagement in activities that foster cultural empathy, racial harmony, and unity.

RECOMMENDED ACTION
Staff respectfully recommends that the City Council adopt the proclamation recognizing June 19th as Juneteenth National Freedom Day in the City of West Sacramento and encourage all residents to commemorate this day by participating in the City’s Juneteenth Celebration on June 14th at Bridgeway Lakes Park.

BACKGROUND
Juneteenth, also known as Juneteenth National Freedom Day or Emancipation Day, commemorates June 19, 1865, when Union General Gordon Granger announced the end of slavery in Galveston, Texas. This announcement came more than two years after President Abraham Lincoln's Emancipation Proclamation, symbolizing a pivotal moment in American history when freedom was finally extended to all enslaved African Americans. Juneteenth has evolved to become a day of reflection, education, and celebration of African American history and culture. It serves as a reminder of the struggle for racial equity and justice, highlighting the progress made and the ongoing efforts required to achieve true equality in our society.

ANALYSIS
Recognizing Juneteenth as a citywide observance aligns with West Sacramento's commitment to diversity, equity, and inclusion. The proclamation underscores the City's dedication to honoring the rights and dignity of every resident and acknowledges the historical adversities faced by African Americans. By promoting Juneteenth, the City provides a platform for education and discourse on racial issues, fostering a community that values cultural empathy and racial harmony. The Juneteenth Celebration on June 14th at Bridgeway Lakes Park offers an opportunity for residents to engage in activities that celebrate African American culture and history while promoting unity within the community.

Environmental Considerations
N/A
Commission Recommendation
N/A
Strategic Plan Integration
N/A
Alternatives
N/A
Coordination and Review
N/A
Budget/Cost Impact
N/A

ATTACHMENT

1. Proclamation
13 PROCLAMATION OF THE WEST SACRAMENTO CITY COUNCIL RECOGNIZING JUNE 19TH AS JUNETEENTH NATIONAL FREEDOM DAY
WHEREAS, the City of West Sacramento acknowledges the significance of commemorating the liberation of enslaved African Americans and celebrating their invaluable contributions to our nation; and
WHEREAS, Juneteenth, also known as Juneteenth National Freedom Day or Emancipation Day, marks June 19, 1865, when Union General Gordon Granger proclaimed the end of slavery in Galveston, Texas, aligning with President Abraham Lincoln's Emancipation Proclamation from over two years prior; and
WHEREAS, Juneteenth symbolizes a key moment in American history, marking the long-awaited attainment of freedom and the ongoing struggle for racial equity and justice for African Americans; and
WHEREAS, Juneteenth festivities offer a platform for contemplation, education, and discourse on the historical adversities faced by African Americans and the ongoing efforts for equality, inclusivity, and social justice; and
WHEREAS, Juneteenth serves as an important reminder of the strides our nation has made and the continued work that still lies ahead in achieving equality; and WHEREAS, the City of West Sacramento is committed to fostering a diverse, fair, and inclusive community, dedicated to upholding and honoring the rights and dignity of every resident; and
WHEREAS, the City of West Sacramento encourages all residents to recognize Juneteenth by attending the City’s Juneteenth Celebration on June 14th at Bridgeway Lakes Park. This is an opportunity for all to participate in activities fostering cultural empathy, racial harmony, and unity within our community.

NOW, THEREFORE, BE IT PROCLAIMED by the West Sacramento City Council that June 19th be recognized as Juneteenth National Freedom Day in the City of West Sacramento, urging all residents to commemorate this day and engage in events promoting the emancipation of enslaved African Americans and promoting the values of equality, justice, and diversity.

PROCLAIMED on this 5th day of June, 2024.

ATTEST:
_________________________ __________________________
Martha Guerrero, Mayor Jennifer Cusmir, City Clerk
14 CITY COUNCIL AGENDA REPORT
MEETING DATE: June 5, 2024 ITEM # 4

CONSIDERATION OF APPROVAL OF A PROFESSIONAL SERVICES CONTRACT WITH R.E.Y. ENGINEERS, INC. FOR PROFESSIONAL ENGINEERING SERVICES FOR THE WASHINGTON DISTRICT INFRASTRUCTURE UPGRADE PROJECT (CIP 35000) AND

RELATED ITEMS
INITIATED OR REQUESTED BY: REPORT COORDINATED OR PREPARED BY:
[ ] Council [X] Staff
[ ] Other
Amber Wallace, Senior Civil Engineer
Capital Projects Department
ATTACHMENT [X] Yes [ ] No [ ] Information [ ] Direction [X] Action

OBJECTIVE
The objective of this report is to provide the City Council with sufficient information to approve a professional services contract with R.E.Y. Engineers, Inc. for design services for the Washington District Infrastructure Upgrade Project (CIP 35000) and to approve a contract amendment for professional services to Dugan Management & Engineering, Inc. (DM&E) to continue as the City’s project manager as an independent contractor.

RECOMMENDED ACTION
Staff respectfully recommends that the City Council:

1. Award a professional services contract with R.E.Y. Engineers, Inc. for design services on the Washington District Infrastructure Upgrade Project (CIP 35000)

2. Authorize the City Manager or his designee to execute a professional services contract with R.E.Y.

Engineers, Inc. in an amount not to exceed $1,038,120.00 which includes any optional tasks;

3. Delegate authority to the City Manager or his designee to authorize any optional tasks. Optional tasks will remain optional unless and until expressly authorized in writing;

4. Authorize the City Manager or his designee to make contract amendments up to 15% ($155,718.00) of the total value of the contract;

5. Amend DM&E professional services contract for additional project management services associated with the Washington District Infrastructure Upgrade Project;

6. Authorize the City Manager or his designee to execute a contract amendment with DM&E in an amount not to exceed $184,000.00 without written authorization;

7. Authorize the City Manager or his designee to make contract amendments up to 10% ($18,400.00) of the total value of the contract; and

8. Delegate authority to the City Manager, or his designee, to execute amendments to extend the term of these contracts, if necessary.

BACKGROUND
The Washington District was founded in 1850 as Washington Town, and today it stretches from the Sacramento River to 7th Street and from A Street to the Tower Bridge Gateway. As West Sacramento’s oldest district, it provides a rich source of local history and culture. The Washington District was originally developed for industrial and residential use for workers within its steamboat navigation and shipping industries. Today, the Washington District consists of a mix of single-family homes, multi-family homes, commercial buildings and offices. The Washington District is closely located to various City attractions located both within West Sacramento and Sacramento.

In February 2015, the City developed and approved the Washington Realize document to articulate a strategy for enhancing the quality of life of all community members in the Washington District. This document: identified the current baseline conditions in the built and regulatory environment; analyzed the strengths and barriers of achieving sustainable development patterns; provided recommended strategies and recommendations for improvements, regulatory updates, City program activities, and investments and action plans. This document was developed after the City received a $400,000 Community Challenge Planning Grant for Sustainable Community Development in January 2011 with the objective to fund smart growth strategies intended to shift development patterns towards compact, transit-served, mixed- use growth in the Washington Neighborhood.

In 2019, the City completed the Washington District Sustainable Community Infrastructure Project (WDSCIP) that replaced and rehabilitated hundreds of feet of City infrastructure. These improvements not only addressed necessary maintenance needs but also served as an economic incentive to encourage redevelopment by 15 Professional Services Contract with R.E.Y Engineers, Inc June 5, 2024

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lowering the financial requirement on potential developers, who otherwise would have to bear these infrastructure improvement costs. These incentives are necessary to spur redevelopment within the Washington District. Unfortunately, due to financial limitations the full-scale of WDSCIP was not accomplished.

The City developed the Washington District Infrastructure Upgrade Project (WDIUP) to complete the remaining infrastructure improvements intended to be designed and constructed by the WDSCIP. In October 2023, the City submitted the WDIUP for the Sacramento Area Council of Governments (SACOG) Green Means Go (GMG) grant. On November 1, 2023, SACOG accepted the WDIUP and awarded the Project $4 million dollars upon which the City entered into a formal Memorandum of Understanding with SACOG with the understanding that the grant money would be used by the end of 2026. The GMG grant is a one-time funding opportunity for planning and capital infrastructure investment for non-transportation projects in locally adopted Green Zones that improve housing affordability. The primary funding source for the GMG is the state-wide Regional Early Action Planning (REAP) 2.0 program. The GMG program has five main objectives: 1) accelerate infill residential development that improves housing affordability, 2) reduce vehicle miles traveled, 3) foster inclusive communities and affirmatively further fair housing, 4) deliver cost effective projects, and 5) leverage partnerships and policy match.

ANALYSIS
R.E.Y. Engineers, Inc.

The WDIUP will rehabilitate and/or replace storm drain mains in three different locations, sewer mains in nine different locations, water mains in four different locations, and design and install a new fiber optic conduit along 3 rd Street between C Street and Ball Park Drive. The consultant professional services includes the following tasks: preparing and obtaining all necessary project related permits; coordination with the local tribal community; complying with the environmental mitigation documentations; conducting a condition assessment of existing infrastructure and preparing a technical memo recommending the final extents and method of infrastructure replacement or rehabilitation; surveying, geotechnical investigation, and utility investigation; contract document (e.g., plans, specifications, and cost) development; and bid support.

On December 4, 2023, staff solicited proposals for design services with a Request for Proposals (RFP) through the City’s electronic online procurement system, OpenGov. There were three addenda issued to the RFP with the last addendum issued January 10, 2024. Addendum #3 extended the submission date for questions from December 22, 2023, to January 16, 2024, and extended the final proposal submittal date to January 25, 2024, at 5.P.M. This encouraged more professional service firms to submit questions and proposals. Throughout the proposal process, staff directly reached out to firms who followed the project on the procurement system. On January 25, 2024, the City received four proposals:

1. Bennett Engineering Services

2. CWE

3. Domenichelli & Associates, Inc

4. R.E.Y. Engineers, Inc.

The proposal by R.E.Y. Engineers, Inc. was evaluated by a three (3) person panel in accordance with the City’s purchasing policy. Proposals were evaluated based on qualifications, proven ability, experience, and technical approach. After reviewing R.E.Y. Engineers, Inc.’s qualifications, experience, and proposed work plan, the staff selection panel determined that R.E.Y. Engineers, Inc. demonstrated the strongest understanding of the work to be performed and is a qualified firm. The attached contract includes the negotiated scope and fees to complete the assignment.

DM&E Contract Amendment
Under City Contract CPE24-046, DM&E was retained as an independent contractor to lead the City efforts in obtaining the SACOG Green Means Go grant that will fund the WDIUP; prepare the WDIUP design professional services RFP and manage the proposal solicitation process; assist in negotiating R.E.Y Engineers, Inc. final design services scope and fee; and assist in preparing R.E.Y. Engineers, Inc. contract documents.

The Capital Project Department is requesting DM&E’s contract be amended to include additional project management services associated with the SACOG grant reporting and invoicing, project management services of R.E.Y. Engineers design services, and construction bid support.

Environmental Considerations
This action is not a “project” for the purpose of the California Environmental Quality Act, Public Resources Code section 21000 et seq. (“CEQA”), because it is not an activity that may cause either a direct or reasonably 16 Professional Services Contract with R.E.Y Engineers, Inc June 5, 2024

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foreseeable indirect physical change in the environment and, therefore, pursuant to Public Resources Code section 21056 and CEQA Guidelines sections 15060(c) and 15378(a), it is not subject to environmental review.

Environmental documentation required for the project will be conducted during the project development.

Commission Recommendation
Not applicable
Strategic Plan Integration
The Washington District Infrastructure Upgrade Project reflects the City’s strategic principles of “Inclusive & Diverse” and “Core Services & Infrastructure” by funding upgrades to the Washington District Infrastructure.

These upgrades will invest in an historically underserved neighborhood and increase the quality of the infrastructure including water, storm drain, sewer, and fiber optics.

Alternatives
Following are the City Council’s primary action alternatives:
1) Approve the recommended actions as stated above.
2) Modify or defer the recommended actions.
3) Elect not to proceed with the recommended actions or cancel the project.

Alternative 1 is recommended to facilitate the design in a timely manner and to meet the GMG grant funding requirements and overall project schedule.

Coordination and Review
This report was prepared by the Capital Projects Department in coordination with and review by the Finance Department and Economic Development Department.

Budget/Cost Impact
In conjunction with the SACOG GMG $4 million dollar grant funding budgeted to design and construct the project, the City’s Capital Improvement Program has budgeted $1 million dollars for the project. The City’s portion is included in the City’s current Capital Improvement Program (CIP) as Washington District Infrastructure Upgrade Project, CIP #35000, with a portion of the funds approved for utilization beginning in FY 2024/25. There is sufficient funding available in the project budget, including FY 2024/25 approved appropriations, for the requested actions. No additional funds are required or requested at this time.

ATTACHMENTS
1) R.E.Y. Engineers, Inc. Contract
2) Dugan Management and Engineering, Inc. Contract Amendment 1 17 Attachment 1
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CONTRACT FOR SERVICES
THIS CONTRACT is made on June 5, 2024, by and between the CITY OF WEST SACRAMENTO (“City”), and R.E.Y. Engineering, Inc. (“Consultant”).

WITNESSETH:

WHEREAS, the City desires a Professional Design Service for the Washington District Underground Utility Infrastructure Infill and Upgrade Project; WHEREAS, the Consultant has presented a proposal for such design professional services to the City, dated April 24, 2024, (attached hereto as Exhibit “A”) and is duly licensed, qualified and experienced to perform those services;
NOW, THEREFORE, the parties hereto mutually agree as follows:

1. SCOPE OF SERVICES:

A. Consultant shall do all work, attend all meetings, produce all reports and carry out all activities necessary to completion of the services described in the Scope of Work, attached hereto and incorporated herein by this reference as Exhibit “A”. This Contract and its exhibits shall be known as the “Contract Documents.” Terms set forth in any Contract Document shall be deemed to be incorporated in all Contract Documents as if set forth in full therein. In the event of conflict between terms contained in these Contract Documents, the more specific term shall control. If any portion of the Contract Documents shall be in conflict with any other portion, provisions contained in the Contract shall govern over conflicting provisions contained in the exhibits to the Contract.

B. Consultant enters into this Contract as an independent contractor and not as an employee of the City. The Consultant shall have no power or authority by this Contract to bind the City in any respect. Nothing in this Contract shall be construed to be inconsistent with this relationship or status. All employees, agents, contractors or subcontractors hired or retained by the Consultant are employees, agents, contractors or subcontractors of the Consultant and not of the City. The City shall not be obligated in any way to pay any wage claims or other claims made against Consultant by any such employees, agents, contractors or subcontractors, or any other person resulting from performance of this Contract. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City. Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, To the greatest extent permitted by law, Consultant and its employees, agents, and subcontractors shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of 18 Attachment 1
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City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.

C. The Consultant agrees it has satisfied itself by its own investigation and research regarding the conditions affecting the work to be done and labor and materials needed, and that its decision to execute this Contract is based on such independent investigation and research.

2. TERM OF CONTRACT
A. The services of Consultant are to commence upon execution of this Contract by the City, and shall be undertaken and completed in accordance with the Schedule of Performance attached hereto and incorporated herein by this reference as Exhibit “B” and terminate on June 5, 2027.

B. Consultant’s failure to complete work in accordance with the Schedule of Performance may result in delayed compensation as described in Section 3.

C. The City Manager or his or her designee may, by written instrument signed by the Parties, extend the duration of this Contract in the manner provided in Section 5, provided that the extension does not require the payment of compensation in excess of the Council approved budget.

3. COMPENSATION:

A. The Consultant shall be paid monthly for the actual fees, costs and expenses for all time and materials required and expended, but in no event shall total compensation exceed

ONE MILLION THIRTY-EIGHT THOUSAND ONE HUNDRED TWENTY DOLLARS ($1,038,120.00), without City’s prior written approval. Consultant's fees shall be as specified in the Schedule of Fees, which is attached hereto an incorporated herein as Exhibit "C".

If Consultant’s performance is not in conformity with the Schedule of Performance, payments may be delayed or denied, unless the Consultant’s failure to perform in conformity with the Schedule of Performance is a documented result of the City’s failure to conform with the Schedule of Performance, or if the Schedule of Performance is extended pursuant to Section 5.

C. If the work is halted at the request of the City, compensation shall be based upon the proportion that the work performed bears to the total work required by this Contract, subject to Section 4.

4. TERMINATION:

A. This Contract may be terminated by either party, provided that the other party is given not less than 30 calendar days’ written notice (delivered by certified mail, return receipt requested) of intent to terminate.
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B. The City may temporarily suspend this Contract, at no additional cost to City, provided that the Consultant is given written notice (delivered by certified mail, return receipt requested) of temporary suspension. If City gives such notice of temporary suspension, Consultant shall immediately suspend its activities under this Contract.

C. Notwithstanding any provisions of this Contract, Consultant shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of this Contract by Consultant, and the City may withhold any payments due to Consultant until such time as the exact amount of damages, if any, due the City from Consultant is determined.

D. In the event of termination, the Consultant shall be compensated as provided for in this Contract, except as provided in Section 4C. Upon termination, the City shall be entitled to all work, including but not limited to, appraisals, inventories, studies, analyses, drawings and data estimates performed to that date in accordance with Section 7 hereof.

5. AMENDMENTS, CHANGES OR MODIFICATIONS:

Amendments, changes or modifications in the terms of this Contract may be made at any time by mutual written agreement between the parties hereto and shall be signed by the persons authorized to bind the parties hereto.

6. EXTENSIONS OF TIME:

Consultant may, for good cause, request extensions of time to perform the services required hereunder. Such extensions shall be authorized in advance by the City in writing and shall be incorporated in written amendments to this Contract or the attached Work Program in the manner provided in Section 5.

7. PROPERTY OF CITY:

A. It is mutually agreed that all materials prepared by the Consultant under this Contract shall become the property of the City, and the Consultant shall have no property right therein whatsoever. Immediately upon termination, the City shall be entitled to, and the Consultant shall deliver to the City, all data, drawings, specifications, reports, estimates, summaries and other such materials as may have been prepared or accumulated to date by the Consultant in performing this Contract which is not Consultant’s privileged information, as defined by law, or Consultant’s personnel information, along with all other property belonging exclusively to the City which is in the Consultant’s possession.

B. The reuse of any of the materials or documents described in Paragraph 7.A by the City on any other project without the written permission of the Consultant, shall be at the City's sole risk and the City agrees to defend, indemnify and hold harmless the Consultant from all claims, damages and expenses, including attorney's fees, arising out of such unauthorized reuse by the City or by others acting through the City. The Consultant is not responsible and liability is waived by the City as against the Consultant for use by the City or any other person of any data, reports, plans or drawings not signed by the Consultant. 20 Attachment 1
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8. COMPLIANCE WITH ALL LAWS:

A. Consultant shall comply with all applicable laws, ordinances, and codes of federal, State and local governments, and shall commit no trespass on any public or private property in performing any of the work authorized by this Contract. It shall be City’s responsibility to obtain all rights of way and easements to enable Consultant to perform its services hereunder.

Consultant shall assist City in providing the same.

B. Consultant warrants to the City that it is licensed by all applicable governmental bodies to perform this Contract and will remain so licensed throughout the progress of the Work, and that it has, and will have, throughout the progress of the Work, the necessary experience, skill and financial resources to enable it to perform this Contract.

C. The work contemplated under this Contract is a public work for the purposes of Labor Code section 1720, and is subject to the payment of prevailing wages. Accordingly, Consultant shall comply with the provisions of Exhibit "E".

9. REPRESENTATIONS AND RESPONSIBILITIES - CONSULTANT:

A. Consultant agrees and represents that it is qualified to properly provide the services set forth in Exhibit “A” in a manner which is consistent with the generally accepted standards of Consultant’s profession.

B. Consultant agrees and represents that the work performed under this Contract shall be in accordance with applicable federal, State and local law in accordance with Section 17A hereof.

C. Consultant shall designate a project manager who at all times shall represent the Consultant before the City on all matters relating to this Contract. The project manager shall continue in such capacity unless and until he or she is removed at the request of the City, is no longer employed by Consultant, or is replaced with the written approval of the City, which approval shall not be unreasonably withheld.

D. Consultant shall provide corrective services without charge to the City for services which fail to meet the above professional and legal standards and which are reported to Consultant in writing within sixty (60) days of discovery. Should Consultant fail or refuse to perform promptly its obligations, the City may render or undertake performance thereof and the Consultant shall be liable for any expenses thereby incurred.

10. SUBCONTRACTING:

None of the services covered by this Contract shall be subcontracted without the prior written consent of the City, which will not be unreasonably withheld. Consultant shall be as fully responsible to the City for the negligent acts and omissions of its contractors and subcontractors, and of persons either directly or indirectly employed by them, as it is for the negligent acts and omissions of persons directly employed by Consultant.

11. ASSIGNABILITY:
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Consultant shall not assign or transfer any interest in this Contract whether by assignment or novation, without the prior written consent of the City which will not be unreasonably withheld.

However, claims for money due or to become due Consultant from the City under this Contract may be assigned to a financial institution, or to a trustee in bankruptcy, without such approval.

Notice of any assignment or transfer whether voluntary or involuntary shall be furnished promptly to the City.

12. INTEREST IN CONTRACT:

Consultant covenants that neither it, nor any of its employees, agents, contractors, subcontractors has any interest, nor shall they acquire any interest, direct or indirect, in the subject of the Contract, nor any other interest which would conflict in any manner or degree with the performance of its services hereunder. Consultant shall make all disclosures required by the City’s conflict of interest code in accordance with the category designated by the City, unless the City Manager determines in writing that Consultant’s duties are more limited in scope than is warranted by the category designated by the City code and that a narrower disclosure category should apply. Consultant also agrees to make disclosure in compliance with the City conflict of interest code if, at any time after the execution of this Contract, City determines and notifies Consultant in writing that Consultant’s duties under this Contract warrant greater disclosure by Consultant than was originally contemplated. Consultant shall make disclosures in the time, place and manner set forth in the conflict of interest code and as directed by the City.

13. MATERIALS CONFIDENTIAL:

All of the materials prepared or assembled by Consultant pursuant to performance of this Contract are confidential and Consultant agrees that they shall not be made available to any individual or organization without the prior written approval of the City, except by court order.

14. LIABILITY OF CONSULTANT-NEGLIGENCE:

Consultant shall be responsible for performing the work under this Contract in a manner which is consistent with the generally-accepted standards of the Consultant’s profession and shall be liable for its own negligence and the negligent acts of its employees, agents, contractors and subcontractors. The City shall have no right of control over the manner in which the work is to be done but only as to its outcome, and shall not be charged with the responsibility of preventing risk to Consultant or its employees, agents, contractors or subcontractors.

15. INDEMNITY AND LITIGATION COSTS:

Subject to the limitations set forth in California Civil Code Section 2782.8, Consultant shall protect, hold free and harmless, defend and indemnify the City, its consultants, and each of their officers, employees and agents, from any and all liability, penalties, costs, losses, damages, expenses, causes of action, claims or judgments, including attorney’s fees and expenses of litigation arising out of, pertaining to, or relating to the negligence, recklessness, or willful misconduct of the Consultant, its employees or anyone else employed by the Consultant in the performance of professional design services under this agreement, to the extent of the Consultant’s proportionate percentage of fault.

To the extent permitted by Civil Code section 2782.8, for all other claims unrelated to the provision 22 Attachment 1
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of professional design services, the Consultant shall protect, hold free and harmless, defend and indemnify the City, its consultants, and each of their officers, employees and agents (“Indemnitees”), from any and all liability, penalties, costs, losses, damages, expenses, causes of action, claims or judgments, including attorney’s fees and expenses of litigation, which arise out of or are in any way connected with the Consultant’s, or its subcontractors’ or suppliers’, performance under this agreement or failure to comply with any of the obligations contained in the agreement. This indemnity shall imply no reciprocal right of the Consultant in any action on the agreement pursuant to California Civil Code section 1717 or section 1717.5. To the fullest extent legally permissible, this indemnity, defense and hold harmless agreement by the Consultant shall apply to any and all negligent acts or omissions unrelated to the provision of professional design services, whether active or passive, on the part of the Consultant or its agents, employees, representatives, or subcontractor’s agents, employees and representatives, resulting in claim or liability, irrespective of whether or not any acts or omissions of the parties to be indemnified hereunder may also have been a contributing factor to the liability, except such loss or damage which was caused by the active negligence, the sole negligence, or the willful misconduct of the Indemnitees.

16. CONSULTANT TO PROVIDE INSURANCE:

A. Consultant shall not commence any work before obtaining, and shall maintain in force at all times during the duration and performance of this Contract, the policies of insurance specified in this Section. Such insurance must have the approval of the City as to limit, form, and amount, and shall be placed with insurers with a current A.M. Best’s rating of no less than A VII (an NR rating is acceptable for Worker’s Compensation insurance written with the State Compensation Insurance Fund of California).

B. Prior to execution of this Contract and prior to commencement of any work, the Consultant shall furnish the City with certificates of insurance and copies of endorsements providing evidence of coverage for all policies required by the Contract. The Consultant and its contractors and subcontractors shall, at their expense, maintain in effect at all times during the performance of work under the Contract not less than the following coverage and limits of insurance, which shall be maintained with insurers and under forms of policy satisfactory to the City. The maintenance by Consultant and its contractors and subcontractors of the following coverage and limits of insurance is a material element of this Contract. The failure of Consultant or of any of its contractors or subcontractors to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of this Contract. Approval of the insurance by the City shall not relieve or decrease any liability of Consultant.

1. Worker’s Compensation and Employer’s Liability Insurance

The Consultant shall execute a certificate in compliance with Labor Code Section 1861, on the form provided in the Contract Documents.
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b. Consultant shall provide a Waiver of Subrogation endorsement in favor of the City, its officers, officials, employees, agents and volunteers for losses arising from work performed by the Consultant.

2. Commercial General Liability Insurance
a. The insurance shall be provided on form CG0001, or it’s equivalent, and shall include coverage for claims for bodily injury or property damage arising out of premises/operations, products/completed operations, contractual liability, and subconsultant’s work and personal and advertising injury resulting from actions, failures to act, or operations of the insured, or by its employees or agents, or by anyone directly or indirectly employed by the insured. The amount of insurance coverage shall not be less than $1,000,000.00 per occurrence and $2,000,000 general and products/completed operations aggregates. b. The commercial general liability insurance shall also include the following:
i. Endorsement equivalent to CG 2010 0714 naming the City, its officers, officials, employees, agents, and volunteers as additional insureds. The endorsement shall contain no special limitations on the scope of protection afforded to the City, its officers, officials, employees or volunteers.
ii. Endorsement stating insurance provided to the City shall be primary as respects the City, its officers, officials, employees and any insurance or self insurance maintained by the City, its officers, officials, employees or volunteers shall be in excess of the Consultant’s insurance and shall not contribute with it, to the payment or satisfaction of any defense expenses, loss, or judgment.
iii. Provision or endorsement stating that the Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

3. Commercial Automobile Insurance
a. The insurance shall include, but shall not be limited to, coverage for claims for bodily injury or property damage for owned, non-owned, and hired automobiles resulting from actions, failures to act, or operations of the insured, or by its employees or agents, or by anyone directly or indirectly employed by the insured. The amount of insurance coverage shall not be less than $1,000,000.00 per accident.
b. The commercial automobile insurance shall include the same endorsements required for the commercial general liability policy (see Section

16.B.2.b).
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4. Professional Liability. The Consultant and its contractors and subcontractors shall secure and maintain in full force, during the term of this Contract and for five years thereafter, professional liability insurance policies appropriate to the respective professions and the work to be performed as specified in this Contract. The limits of such professional liability insurance coverage shall not be less than $1,000,000 per claim.

C. In addition to any other remedy the City may have, if Consultant fails to maintain the insurance coverage as required in this Section, the City may obtain such insurance coverage as is not being maintained, in form and amount substantially the same as is required herein, and the City may deduct the cost of such insurance from any amounts due or which may become due Consultant under this Contract.

D. No policy required by this Contract shall be suspended, cancelled, terminated by either party, or reduced in coverage or in limits unless Consultant has provided thirty (30) days prior written notice by certified mail, return receipt requested, to the City.

E. Any deductibles or self-insured retentions in excess of $10,000 must be declared to, and approved by, the City.

F. The requirement as to types, limits, and the City’s approval of insurance coverage to be maintained by Consultant are not intended to, and shall not in any manner, limit or qualify the liabilities and obligations assumed by Consultant under the Contract.

17. MISCELLANEOUS PROVISIONS:

A. Consultant shall keep itself fully informed of, shall observe and comply with, and shall cause any and all persons, firms or corporations employed by it or under its control to observe and comply with, applicable federal, state, county and municipal laws, ordinances, regulations, orders and decrees which in any manner affect those engaged or employed on the work described by this Contract or the materials used or which in any way affect the conduct of the work.

B. Consultant shall not engage in unlawful employment discrimination. Such unlawful employment discrimination includes, but is not limited to, employment discrimination based upon a person’s race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status, gender, citizenship, or sexual orientation.

C. FOR WORK FUNDED IN WHOLE OR IN PART FROM GRANT FUNDS. This Contract is funded in part through grant funds received under the following grant[s]: Green Means Go Program, Contract No. 230060, State REAP2 signed in to agreement with the City November 1, 2023 (the “Grant”), the terms of which are incorporated herein. Copies of the Grant[s] and any related materials have been made available to Consultant, and Consultant shall ensure that its performance under this Contract, and that of any subcontractors, conforms to the requirements of the Grant[s]. These requirements include, but are not necessarily limited to, compliance with the terms set forth in Exhibit “F”.

D. Consultant shall maintain and make available for inspection by the City and its auditors accurate records of all of its costs, disbursements and receipts with respect to any work 25 Attachment 1
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under this Contract. Such inspections may be made during regular office hours at any time until six (6) months after the final payments under this Contract are made to the Consultant.

E. This Contract constitutes the entire agreement between the parties relative to the services specified herein and no modification hereof shall be effective unless and until such modification is evidenced by a writing signed by both parties to this Contract. There are no understandings, agreements, conditions, representations, warranties or promises, with respect to this Contract, except those contained in or referred to in the writing.

F. All notices that are required to be given by one party to the other under this Contract shall be in writing and shall be deemed to have been given if delivered personally or enclosed in a properly addressed envelope and deposited in a United States Post Office for delivery by registered or certified mail addressed to the parties at the following addresses:

City: City of West Sacramento
Attn to: Amber Wallace
1110 West Capitol Avenue
West Sacramento, CA 95691
Email: [email protected]

Consultant:

R.E.Y. Engineers, Inc.

Attn to: Jim Fisher
905 Sutter Street, Suite 200
Folsom, CA 95630
Email: [email protected]

H. This Contract shall be interpreted and governed by the laws of the State of California.

I. Any action arising out of this Contract shall be brought and maintained in Yolo County California, regardless of where else venue may lie.

J. In any action brought by either party to enforce the terms of this Contract, each party shall be bear responsibility for its attorney’s fees and all costs regardless of whether one party is determined to be the prevailing party.

[Signatures on following page]
26 Attachment 1
REY Engineers, Inc.

CPE24-125 Washington District Underground Infrastructure Infill & Upgrade Expires 6/5/27
10 3/20/24

CITY OF WEST SACRAMENTO
By: __________________________
Aaron Laurel, City Manager
ATTEST:

By: _______________________
Jennifer Cusmir, City Clerk
APPROVED AS TO FORM:

By: _______________________
Jeffrey Mitchell, City Attorney
R.E.Y. Engineers, Inc.

By: _________________________
Jim Fisher, Principal
27 Attachment 1
REY Engineers, Inc.

CPE24-125 Washington District Underground Infrastructure Infill & Upgrade Expires 6/5/27

EXHIBIT A
Consultant Proposal/Scope of Work
28 Request for Proposals #23-059-RFP | Proposal for April 24, 2024 Washington District Underground Utility Infrastructure Infill and Upgrade Project

PAGE 1
Detailed Scope of Work

SCOPE OF SERVICES
Assumptions
We have developed the following list of assumptions for our Scope of Services:
• Project is locally and state funded.
• All fees for permits, waivers, etc. will be paid for any/or waived by the City. • City will provide all available pertinent record information including As-Builts/Record Drawings in the project area. • City to file completed NOE.
• City will provide any coordination with property owners and obtain any Right of Entry Agreements for field work on private property outside of an easement.
• City will provide their boilerplate Front End Documents (Notice to Bidders, General Provisions, Agreement (Proposal), etc.). • Contractor will prepare, implement, and administer the Storm Water Pollution Prevention Plan, if required. • Contractor will prepare all Construction Sequencing and/or Traffic Control Plans. • Contractor will be required to replace any survey monuments destroyed during construction. • CCTV efforts for pipes and laterals will include up to 2 passes to clean each pipe to be inspected. • Categorical Exclusion (CE) is the appropriate NEPA document for this project pursuant to 24 CFR Part 58.35. • City will contract with Tribes directly for tribal monitoring of ground disturbing activities associated with this project, including, but not limited to preconstruction activities such as utility potholing and geotechnical borings. • Community Outreach required by CDBG grant will be handled by the City. • Any work to prepare base bids and bid alternates in the final construction documents may require additional budget, and a mutually agreed upon scope and fee will be negotiated with the City prior to performing that work.

The following Scope of Work generally follows the Scope of Work as outlined in the RFP and also includes additional tasks that we believe will be beneficial to the project. We are always glad to discuss and modify the Scope of Work presented below with the City during the negotiation process.

Task 1: Project Administration and Management
Task 1.1: General Project Management
R.E.Y.’s Project Manager, Veronica Garcia-McGrew, will be responsible for directing the R.E.Y. project team during the development and execution of the project, as well as communication with the City’s staff, and documenting the progress and decisions made during the entire project. This involves all aspects of project management including financial management, progress monitoring, schedule development and maintenance throughout the life of the project, quality control, and turning in deliverables as requested.

Progress reports will be issued with monthly invoices to the City detailing major items worked on during the billing period. Six (6) virtual progress meetings will be held with the City’s designated representative and key project stakeholders to discuss the design progress, project constraints, project information needs, and schedule update. Progress meetings will be supplemented by the various other meetings for the project (Kickoff, Pre-Design Site Walk, Post-30%, Post-70% and Post 100% meetings).

Deliverables: Monthly invoices and monthly progress updates or reports, including schedule updates (up to 12), Progress Meeting Agendas and Minutes (up to 6).

Task 1.2: Kickoff Meeting
R.E.Y. will coordinate and administer the project kickoff meeting including representatives from the City’s maintenance department.

A meeting agenda will be prepared and circulated for feedback prior to the kickoff meeting, and a sign-in sheet will be brought to the meeting. After the meeting, meeting minutes, including attendees and action items, will be prepared and transmitted along with the sign-in sheet to the attendees. At the kickoff meeting, we plan to discuss:
• Roles and responsibilities
• Team communication
• Project background and overview
• Goals and objectives
• Maintenance concerns and considerations
• Water system design considerations
29 Request for Proposals #23-059-RFP | Proposal for April 24, 2024 Washington District Underground Utility Infrastructure Infill and Upgrade Project

PAGE 2
• Sewer system design considerations
• Storm drain system design considerations
• Fiber optic system design considerations
• Schedule
• Critical path items
• Upcoming tasks and deliverables
• Action items
• At the kickoff meeting, or in the days following, the City will provide as-builts for areas adjacent to the project areas (if possible).

Deliverables: Meeting agenda, meeting minutes, including attendees and an action items list, and Baseline Schedule.

Task 1.3: Special Meetings
R.E.Y. will conduct up to three (3) special meetings to inform key project stakeholders (e.g., SACOG, tribal groups, etc.) of the design progress and project considerations and constraints.

Deliverables: Meeting agenda, meeting minutes, including attendees and an action items list.

Task 1.4: Pre-Design Notifications
R.E.Y. will create a flyer to provide general information about the project and information on upcoming predesign tasks such as utility locating, geotechnical field work, and field surveying services. R.E.Y. anticipates that these flyers will be posted on the City’s website and/or social media pages and be presented at the City’s Capital Projects Department Listening Sessions to inform property owners, residents, and businesses, as well as additional stakeholders as determined by the City prior to predesign fieldwork commencing in the project area. The Pre-Design Notification includes the following information:
• Brief project background, overview, and schedule
• Project limits
• No�fica�on of upcoming field work for the design
• Timeframes for field work and poten�al impacts
• Consultant working on the City’s behalf
• Project contacts
• Link to City’s Project Website (if applicable)
Deliverables: Draft Pre-Design Notification Flyers (PDF file), Final Pre-Design Notification Flyer (PDF file).

Task 1.5: Grant Research
R.E.Y. will conduct one (1) meeting in person with representatives from the City of West Sacramento to discuss the City’s prior grant research efforts. Based on information provided by the City at this meeting, R.E.Y. will conduct research on appropriate grant funding opportunities that align with the goals of this project and provide a brief memo summarizing the results of their research.

Deliverables: Meeting Agenda and Minutes, Grant Research Memorandum (PDF file).

Task 2: Data Collection and Review
Task 2.1 Background Data Research
R.E.Y. will review pertinent as-builts, record drawings, adopted plans and policies, approved documents, and in-progress work products provided by the City either at or prior to the kickoff meeting (if possible).

Deliverables: Correspondence with City and County regarding as-builts.

Task 2.2: Pre-Design Site Walk
An important step in our design process is the Pre-Design Site Walk. After we have obtained the utility purveyor’s systems maps and the existing underground utilities have been marked, we will walk the project limits with City Staff to discuss:
• Unique design standards/parameters
• Location of new water main lines (mark
proposed locations on ground if City allows)
• Location of and considerations for points of
connection to existing water system
• Future, adjacent projects (if applicable)
• Fire hydrant locations
• Water sampling station locations (if applicable)
30 Request for Proposals #23-059-RFP | Proposal for April 24, 2024 Washington District Underground Utility Infrastructure Infill and Upgrade Project

PAGE 3
• Water meter locations/relocations
• Water meter box conditions
• Considerations for storm drain and sewer
facilities.
• Location of and considerations for fiber optic
conduit lines.
• Permanent trench restoration considerations
• Evaluate potential impacts to private parcels
At this site walk, we may paint out the preliminary alignment or take notes that can be passed along to the survey crew to make their fieldwork as efficient as possible. This walk will allow us to establish appropriate limits for the upcoming field survey and any special considerations to include in the field survey request.

Deliverables: Proposed water, sewer, and storm drain alignment marks (optional), Post-Site Walk notes (PDF file).

Task 2.3: Preliminary Design Report (30% Design)
R.E.Y. will Prepare a preliminary design report (30% design) that will define our design approach, the design criteria, design concerns and constraints, infrastructure needs, environmental and cultural need and constraints, permitting requirements, additional informational needs from the City or need for more in-depth investigation, recommendations, schedule and cost, etc. The Engineer’s Estimate at this stage will include a 20% Design Contingency in addition to estimated soft costs for construction including Construction Contingency and Construction Management and Inspection. The Preliminary Design Report will include preliminary plan sheets that can be used for the future plan set. After the City provides comments, R.E.Y. will coordinate and administer the Post-30% Design Comments Meeting to discuss and clarify the comments.

Deliverables: Preliminary Design Report (PDF file); 30% Engineer’s Estimate (PDF file), Post-30% Design Comments Meeting Agenda & Minutes.

Task 3: Survey, Field Investigation, and Condition Assessment Task 3.1: Topographic Field Survey and Mapping
R.E.Y. will research records at the County of Yolo to acquire record documents and maps including Final Maps, Parcel Maps, County Surveyors Maps and Records of Survey, Corner Records, and survey monumentation. This information will be used as the basis of efforts to establish record data that controls the position of the affected rights-of-way, property, and street improvements.

R.E.Y. will work with the city to acquire existing utility information. R.E.Y. will also review existing topo files (CAD and PDF) provided by the City and perform “spot checks” to verify accuracy. R.E.Y. has done a preliminary review of these files during the initial proposal preparation phase and used this review effort to inform our field survey estimate of hours to gather any additional necessary field data to verify accuracy and completeness of the provided data.

R.E.Y. will perform field investigation including identification of sufficient existing survey monumentation to support the record right of way determination in relationship to the required site improvements. Title Policies / Preliminary Reports will not be obtained as part of this work; however, if sufficient information is not available from record data additional research may be necessary to establish easements along the proposed improvements.

Field survey measurements will be performed to establish project control which will be used to locate topographic surface features within the existing roadway, extending from right of way to right of way and including such features as top of curbs, gutter flowlines, street crown, catch basins, manholes, valve boxes, cleanouts, hydrants, and meters. Additional field survey measurements will be performed to determine the invert and size of accessible underground pipes such as storm drain and sanitary sewer. If required, street cross sections will be performed at approximate 50-foot stations.

Using a combination of field survey data, recorded surveys and deeds, existing record property boundaries will be developed. While a complete resolved boundary survey is not necessary for the engineering design, in some cases the alignment of the streets may have to be derived by splitting the improvements in the absence of sufficient record maps and related monuments. Should it be subsequently determined that a resolved boundary and a Record of Survey will be necessary to complete this project, R.E.Y. will provide a separate scope and fee for that work.
31 Request for Proposals #23-059-RFP | Proposal for April 24, 2024 Washington District Underground Utility Infrastructure Infill and Upgrade Project

PAGE 4
A topographic map will be produced from the adjusted survey control at a scale of 1”=40’ with a one foot contour interval. All collected survey data will be processed and placed in the survey base map, along with property and right-of-way lines. A digital terrain model will be prepared and provided along with an Autocad Civil3d Version 2023 drawing file.

All work will be performed under the direction of a California Professional Land Surveyor. Horizontal and Vertical Control will be ground-based distances taken from the City of West Sacramento Control network.

The City will obtain all necessary right of entry permits from affected property owners necessary to complete the field surveying and topographical data collection for the Project.

Deliverables: Project Base Map (Scale 1”=40’) with existing right of way information and topographic information (AutoCAD 2012 or higher version).

Task 3.2: Utility A, B, C Letters
Immediately upon receiving an NTP from the City, we will begin the coordination process with the local utility purveyors. We will send Utility A Letters to local utility companies. The letter will request utility maps of facilities within the project limits. Once the maps are obtained, the information will be included in our Base Map. Any fees by the various utilities associated with relocations are assumed to be paid by the City.

We do not anticipate utility conflicts or the need for relocations, but should any be discovered, as part of this task, we will notify affected utility owners of the conflicts via Utility B Letters and request a liability determination and conflict resolution plan. R.E.Y. will continue coordinating with affected utility owners and will close the loop on the utility relocations and circulate the final Plans to the affected utility owner with a Utility C Letter.

Deliverables: Utility A Letters, Utility company facility maps and utility company coordination correspondence, Utility B & C Letters.

Task 3.3: Utility Condition Assessments (CCTV Evaluation – Sewer Mains & Laterals) Conduct field investigation and condition assessments (e.g., CCTV) of existing sewer mains and laterals to make sound engineering decisions on how best and most effectively install, replace and/or rehabilitate them. All items to be CCTV’d will be cleaned up to 2 times prior to inspections and any vacuumed material from the sewer and storm drains will be off hauled and disposed of off-site. It is anticipated that CCTV for the sewer mains and laterals will take 9 days to complete. Results from CCTV evaluations will be used to inform the design approach and potential construction methods for replacement or rehabilitation of the sewer mains and laterals.

Deliverables: CCTV reports.

Task 3.4: Utility Condition Assessments (Condition Assessment – Sewer Manholes) Conduct field investigation and condition assessments (e.g., CCTV) of existing sewer manholes to make sound engineering decisions on how best and most effectively install, replace and/or rehabilitate them, if needed. All manholes to be CCTV’d will be cleaned prior to inspections and any vacuumed material will be off hauled and disposed of off-site. It is anticipated that CCTV for the existing sewer manholes will take 2 days to complete. Results from CCTV evaluations will be used to inform the design approach and potential construction methods for replacement or rehabilitation of the sewer manholes.

Deliverables: CCTV reports.

Task 3.5: Utility Condition Assessments (CCTV Evaluation – Storm Drain) Conduct field investigation and condition assessments (e.g., CCTV) of existing storm drain manholes, mains, laterals, and drain inlets to make sound engineering decisions on how best and most effectively install, replace and/or rehabilitate each utility. All items to be CCTV’d will be cleaned up to 2 times prior to inspections and any vacuumed material from the storm drains will be off hauled and disposed of off-site. It is anticipated that CCTV for the existing storm drain system will take 2 days to complete. Results from CCTV 32 Request for Proposals #23-059-RFP | Proposal for April 24, 2024 Washington District Underground Utility Infrastructure Infill and Upgrade Project

PAGE 5
evaluations will be used to inform the design approach and potential construction methods for replacement or rehabilitation of the storm drain system.

Deliverables: CCTV reports.

Task 3.6: Geotechnical Analysis
R.E.Y.’s geotechnical engineering subconsultant, Crawford & Associates, will explore and evaluate subsurface conditions at the various project locations. The investigation will include field exploration via up to 28 core samples, lab testing, engineering analysis, and preparation of a Draft and Final Geotechnical Report. Upon completion, borings will be backfilled according to boring permit requirements. The Geotechnical Report will include but not be limited to: project description, boring location map and boring logs, description of soil and groundwater conditions, existing pavement section thicknesses, and corrosion potential evaluation. The report will also include geotechnical recommendations for:
• Pipeline design and construction: including trench excavatability, stability, backfill unit weight, soil modulus, OSHA soil types, backfill placement and compaction, pipe support, groundwater considerations, skin friction and passive resistance for thrust restraint design, and construction considerations. • Trenchless crossings including minimum install depth, excavation stability, dewatering considerations (if needed), soil lateral pressure, bottom support, backfill, and construction considerations. • New pavement sections.

Deliverables: Draft and Final Geotechnical Letter Report (PDF file).

Task 3.7 Potholing
Based on the results of our background data research, preliminary design, and feedback received from the City, R.E.Y. will prepare a potholing plan for the City’s review and approval. Upon approval, CBelow will perform potholing, per the potholing plan, at critical crossings to finalize the design for this project. Each standard pothole is 12 in x 12 in, performed to the top of pipe or encasement with sand backfill and a permanent surface patch. Prior to potholing, we will obtain the necessary City permits and coordinate with USA.

The pothole results will be summarized in a report and the pothole locations and report will be shown on the Plans and attached to the Specifications for the contractor’s benefit. For the purposes of this proposal, we are estimating up to 36 potholes with traffic control.

Deliverables: Potholing Plan for City’s review and approval, Pothole report for up to 36 potholes (PDF file).

Task 3.8: Utility Locating
Prior to the topographic survey, our subconsultant, CBelow, will investigate and mark depths of existing utilities within the streets identified for water and sewer system improvements. Based on the results of our background data research task, the extent of utility locating may be reduced. For purposes of this proposal and associated fee estimate, we are assuming we will be utility locating in all areas where proposed utilities are located.

CBelow’s technicians will utilize various non-destructive techniques to identify the location of existing utilities. Geophysical equipment may be used, including GPR, Electromagnetic Locators, Ram Rods, etc. to assist in locating lines. Where geophysical equipment is utilized, the investigation will be performed to identify utilities to quality Level B as defined by the American Society of Civil Engineers (ASCE). The utilities identified during the investigation will be marked out onsite following the American Public Works Association (APWA) guidelines for the marking of utilities. Nonpermanent water-based paint will be used where permitted. Where paint is not permitted (such as finished decorative surfaces or high traffic customer areas) chalk, wax or other materials may be used.

Deliverables: Utility marks.
33 Request for Proposals #23-059-RFP | Proposal for April 24, 2024 Washington District Underground Utility Infrastructure Infill and Upgrade Project

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Task 4: Environmental, Cultural Resources, and Permitting Task 4.1: Cultural Resources Support
R.E.Y.’s team will review the existing cultural resource documentation available, which will include a records search of the California Historical Resources Information System (CHRIS) and literature review for the Project Area. ECORP will request a records search of the CHRIS from the Northwest Information Center (NWIC) located at California State University-Sonoma. The CHRIS records search will identify the locations and extent of previous surveys conducted within the Project Area and will determine if there are any known cultural resources (i.e., pre-contact [prehistoric] or historic archaeological sites or historic-period features) that have been encountered since the studies conducted for the 2011 EIR. In addition, the records search will identify resources listed on or determined eligible for listing on the National Register of Historic Places (NRHP) and/or the California Register of Historical Resources (CRHR) located within or near the Project Area.

ECORP will also coordinate with the local Native American tribe(s) which will include the Yocha Dehe Wintun Nation (YDWN), Wilton Rancheria, and United Auburn Indian Community (UAIC) to determine culturally sensitive areas. However, it is likely that the Wilton and UAIC will defer to the YDWN. Additionally, based on our experience with the YDWN, they will likely require cultural monitoring during all ground disturbance. R.E.Y.’s team will provide an archaeological monitor for ground disturbing activities associated with utility potholing and geotechnical borings. ECORP will also coordinate with the tribal monitor to ensure that the YDWN is aware of the construction schedule. R.E.Y.’s team anticipates that the City will need to contract directly with the YDWN so member(s) of the tribe are present for tribal monitoring of ground disturbing activities.

The results of the record search and the coordination will be summarized in a memo.

Deliverables: Cultural Resources Memo (PDF file), correspondence with Native American Tribe.

Task 4.2: UPRR Encroachment Permit Coordination
Once the comments from the 75% submittal are received, R.E.Y. will coordinate with UPRR to obtain the necessary permits and approvals for this project. A UPRR Encroachment Permit will be needed for this work, and understanding the permit’s requirements and including them in the Bid Documents will be important to avoiding change orders during construction. We will coordinate with UPRR prior to submitting our permit application to assist with our design process and minimize the turnaround time for the permit.

Deliverables: UPRR Encroachment Permit (PDF file), coordination correspondence.

Task 4.3: State Water Resources Control Board Division of Drinking Water Alternative Request Once comments on the 95% submittal have been received, we will begin the process of obtaining waivers from the Division of Drinking Water where separation standards in the Waterworks Standards in the California Code of Regulations (CCR) Title 22, Chapter 16, Section 64572 cannot be achieved.

Deliverables: SWRCB Waiver Request Package: Division of Drinking Water Waterworks Standards Main Separation Alternative Request Checklist, Narrative Discussion, Relevant sections of the Plans and Specifications.

Task 4.4: NEPA Compliance
Since the City is proposing to apply federal HUD Community Development Block Grant Program (CDBG) funding to the project, NEPA compliance will be required. Based on our understanding of the Project at this time, it is anticipated that a Categorical Exclusion (CE) pursuant to 24 CFR Part 58.35 will be the appropriate NEPA document. However, based on the previously completed EIR, ECORP understands that there are known sensitive cultural resources within the study area. During the federal review process, if HUD determines that an Environmental Assessment (EA) is required, our team will provide a separate detailed scope to complete the work.

R.E.Y.’s team will produce a draft Form 2-5 Statutory Checklist that includes analysis of all required areas listed in HUD’s Environmental Review (ER) Checklist for Categorical Exclusions. These areas include historic preservation, protected and endangered species, wetlands, water resources, floodplains, land ownership, important farmland, air quality non-attainment, coastal zones, environmental justice, hazardous materials, and any controversial environmental concerns. The analysis will rely in part on the existing EIR for the project and cultural findings prepared by ECORP staff. 34 Request for Proposals #23-059-RFP | Proposal for April 24, 2024 Washington District Underground Utility Infrastructure Infill and Upgrade Project

PAGE 7
After preparation of the administrative draft checklist for the City’s review, a public Draft will be prepared to support a proposed NEPA Categorical Exclusion. This information will then be made available to HUD who are processing the CDBG grant application.

Deliverables: Administrative Draft and Draft NEPA Checklist (PDF file) Task 5: Contract Documents
Task 5.1: 75% Plans, Specifications, and Estimate
The 75% Design Submittal will include the 30% Comments Response Matrix; 75% Plans, Specifications, and Estimate; and List of Potentially Affected Parcels. During this design effort, we will identify any utility conflicts that couldn’t be avoided. For the purposes of this proposal, we have assumed that there will be no utility conflicts with non‐City owned utilities. The Special Provisions will be prepared along with a Bid Schedule and estimated number of working days which will be incorporated into the Front-End Documents. The Engineer’s Estimate will include a 5% Design Contingency in addition to estimated soft costs for construction including Construction Contingency and Construction Management and Inspection. After the City provides comments, R.E.Y. will coordinate and administer the Post-75% Design Comments Meeting to discuss and clarify the comments.

Deliverables: 30% Comments Response Matrix (Excel file); 75% Plans (PDF file, hard copies may be provided if requested); 75% Specifications (Word document); 75% Engineer’s Estimate (PDF), Post-75% Design Comments Meeting Agenda & Minutes.

Task 5.2: 100% Plans, Specifications, and Estimate
The 100% Design Submittal will include the 75% Comments Response Matrix; 75% Plans, Specifications, and Estimate; and List of Potentially Affected Parcels. During this design effort, we will identify any utility conflicts that couldn’t be avoided. For the purposes of this proposal, we have assumed that there will be no utility conflicts with non‐City owned utilities. The Special Provisions will be prepared along with a Bid Schedule and estimated number of working days which will be incorporated into the Front-End Documents. The Engineer’s Estimate will include a 5% Design Contingency in addition to estimated soft costs for construction including Construction Contingency and Construction Management and Inspection. After the City provides comments, R.E.Y. will coordinate and administer the Post-100% Design Comments Meeting to discuss and clarify the comments.

Deliverables: 75% Comments Response Matrix (Excel file); 100% Plans (PDF file, hard copies may be provided if requested); 100% Specifications (Word document); 100% Engineer’s Estimate (PDF), Post-100% Design Comments Meeting Agenda & Minutes.

Task 5.3: Bid Ready Plans, Specifications, and Estimate (Final Submittal) The Final Design Submittal will include the 100% Comments Response Matrix; Bid Ready Plans, Specifications; and Estimate.

Deliverables: 100% Comments Response Matrix (Excel file); Final Plans (PDF file, hard copies may be provided if requested); Final Specifications (Word document); Final Engineer’s Estimate (PDF).

Task 5.4: City of West Sacramento Fire Department Coordination R.E.Y. will coordinate with City of West Sacramento Fire Department (WSFD)to obtain their approval of the Project plans. R.E.Y. will prepare a Fire Hydrant Separation Plan for the City’s review and then submit the plan to WSFD for review and approval. R.E.Y. will continue coordination with WSFD through the plan preparation process. Project plans will include WSFD signature block and R.E.Y. will coordinate signatures on the Bid Ready (Final) PS&E package.

Deliverables: Fire Hydrant Separation Plan-Draft and Final (PDF file, hard copy upon request), coordination correspondence.

Task 6: Bid Support
We will assist the City during bidding by providing answers to questions received from prospective bidders, attendance at one (1) Pre-Bid Meeting and assisting in preparing up to three (3) addendums, if necessary. This assistance could include necessary design revisions if the City deems it necessary. R.E.Y. will prepare and provide a conformed set of Plans and Specifications for construction. 35 Request for Proposals #23-059-RFP | Proposal for April 24, 2024 Washington District Underground Utility Infrastructure Infill and Upgrade Project

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The City will be responsible for receiving all inquiries during the bidding period, forwarding them to R.E.Y. and relaying all R.E.Y.’s responses to the bidder’s questions. Bid Support will be provided up to the contract amount.

Deliverables: Responses to bidder questions; Pre-Bid Meeting Agenda & Minutes, Bid Addenda, Conformed Plans (AutoCAD and PDF file), Conformed Specifications (Word and PDF file).

Task 7: Construction Engineering Support
We will assist the City during construction by reviewing and responding to contractor submittals, reviewing and responding to Contractor RFI’s, providing design clarifications, and review of as-built plans and preparation of Record Drawings upon receipt of the Contractor’s redlines from the Resident Engineer. Construction Engineering Support will be provided up to the contract amount.

Deliverables: Submittal reviews, and RFI responses, Record Drawings (PDF file, up to 1 hard copy set full size). 36 Washington District Underground Utility Infrastructure Infill and Upgrade Project Schedule April 25, 2024 June 5, 2024
37 Washington District Underground Utility Infrastructure Infill and Upgrade Project Schedule April 25, 2024
38 Attachment 1
REY Engineers, Inc.

CPE24-125 Washington District Underground Infrastructure Infill & Upgrade Expires 6/5/27

EXHIBIT B
Schedule of Performance
Contract Start Date June 5, 2024
Contract End Date June 5, 2027
39 Attachment 1
REY Engineers, Inc.

CPE24-125 Washington District Underground Infrastructure Infill & Upgrade Expires 6/5/27

EXHIBIT C
Schedule of Fees
40 TASK DESCRIPTION
Assistant
Engineer
Associate
Engineer
Senior Engineer
Principal
Engineer
Project
Coordinator
2-Person Survey
Crew
Survey
Technician
Senior Technician
Principal
Surveyor
Principal
Project Manager
Senior Engineer
Proj Engineer II/
Geologist
Proj Engineer I/
Geologist
Staff Engineer
Project
Coordinator
Administrative
Assistant
Principal
Senior
Staff
GIS Specialist
Technical Editor
Publications
Specialist
Billing Rate $150.00 $180.00 $209.00 $315.00 $218.00 $345.00 $119.00 $190.00 $290.00 $250.00 $190.00 $170.00 $150.00 $140.00 $135.00 $127.00 $110.00 $375.00 $190.00 $150.00 $165.00 $155.00 $120.00 15%

1.1 18 138 51 48 255 $58,611 $58,611 255 $ 58,611 $ - $ - $ 58,611

1.11 General Administration and Coordination (12 months) 48 12 24 84 $19,044 $19,044 84 $ 19,044 $ - $ - $ 19,044

1.12 Monthly Project Updates and Invoicing (12 months) 48 6 24 78 $17,154 $17,154 78 $ 17,154 $ - $ - $ 17,154

1.13 Project Schedule 24 6 30 $6,906 $6,906 30 $ 6,906 $ - $ - $ 6,906

1.14 General QA/QC 24 24 $7,560 $7,560 24 $ 7,560 $ - $ - $ 7,560

1.15 Virtual Progress Meetings (reduced to 6, via Teams) 18 18 3 39 $7,947 $7,947 39 $ 7,947 $ - $ - $ 7,947

1.2 6 4 1 4 15 $3,103 $3,103 15 $ 3,103 $ - $ - $ 3,103

1.21 Kickoff Meeting 6 4 1 4 15 $3,103 $3,103 15 $ 3,103 $ - $ - $ 3,103

1.3 6 12 12 3 3 36 $7,167 $7,167 36 $ 7,167 $ - $ - $ 7,167

1.31 Special Meetings (3) 6 12 12 3 3 36 $7,167 $7,167 36 $ 7,167 $ - $ - $ 7,167

1.4 2 12 14 $3,034 $3,034 14 $ 3,034 $ - $ - $ 3,034

1.41 Pre-Design Notifications 2 12 14 $3,034 $3,034 14 $ 3,034 $ - $ - $ 3,034

1.5 9 2 27 38 $8,397 $8,397 38 $ 8,397 $ - $ - $ 8,397

1.51 Grant Research 4 1 16 21 $4,639 $4,639 21 $ 4,639 $ - $ - $ 4,639

1.52 Grant Meeting with City 3 3 6 $1,281 $1,281 6 $ 1,281 $ - $ - $ 1,281

1.53 Memo 2 1 8 11 $2,477 $2,477 11 $ 2,477 $ - $ - $ 2,477 6 36 165 57 94 358 $80,312 $80,312 358 $ 80,312 $ - $ - $ 80,312

2.1 40 40 16 8 104 $18,288 $18,288 104 $ 18,288 $ - $ - $ 18,288

2.11 Background Data Research 40 40 16 8 104 $18,288 $18,288 104 $ 18,288 $ - $ - $ 18,288

2.2 12 8 8 28 $4,912 $4,912 28 $ 4,912 $ - $ - $ 4,912

2.21 Pre-Design Site Walk 12 8 8 28 $4,912 $4,912 28 $ 4,912 $ - $ - $ 4,912

2.3 120 124 44 4 292 $50,776 $5,106 $55,882 292 $ 50,776 $ 5,106 $ - $ 55,882

2.31 Preliminary-Design Report and Estimate 120 120 40 4 284 $49,220 $5,106 $54,326 284 $ 49,220 $ 5,106 $ - $ 54,326

2.32 Post-30% Design Comments Meeting 4 4 8 $1,556 $1,556 8 $ 1,556 $ - $ - $ 1,556 172 172 68 4 8 424 $73,976 $5,106 $79,082 424 $ 73,976 $ 5,106 $ - $ 79,082

3.1 10 4 80 64 32 8 198 $46,252 $46,252 198 $ 46,252 $ - $ - $ 46,252

3.11 Research 48 48 $5,712 $5,712 48 $ 5,712 $ - $ - $ 5,712

3.12 Field Topo/Topo Verification 4 1 80 16 101 $30,433 $30,433 101 $ 30,433 $ - $ - $ 30,433

3.13 Data Analysis/Processing 4 1 32 37 $7,009 $7,009 37 $ 7,009 $ - $ - $ 7,009

3.14 Survey Management 2 2 8 12 $3,098 $3,098 12 $ 3,098 $ - $ - $ 3,098

3.2 40 16 4 16 76 $13,204 $633 $13,837 76 $ 13,204 $ 633 $ - $ 13,837

3.21 Utility A, B, C Letters 40 16 4 16 76 $13,204 $633 $13,837 76 $ 13,204 $ 633 $ - $ 13,837

3.3 24 4 2 30 $5,592 $88,990 $94,582 30 $ 5,592 $ 88,990 $ - $ 94,582

3.31 CCTV Eval – Sewer Mains & Laterals 24 4 2 30 $5,592 $88,990 $94,582 30 $ 5,592 $ 88,990 $ - $ 94,582

3.4 8 4 2 14 $2,712 $27,980 $30,692 14 $ 2,712 $ 27,980 $ - $ 30,692

3.41 Condition Assessment – Sewer Manholes 8 4 2 14 $2,712 $27,980 $30,692 14 $ 2,712 $ 27,980 $ - $ 30,692

3.5 8 4 2 14 $2,712 $42,275 $44,987 14 $ 2,712 $ 42,275 $ - $ 44,987

3.51 CCTV Eval – Storm Drain 8 4 2 14 $2,712 $42,275 $44,987 14 $ 2,712 $ 42,275 $ - $ 44,987

3.6 8 16 4 28 $5,656 $5,656 22 18 41 36 102 32 18 20 289 $44,376 $68,820 $113,196 317 $ 50,032 $ 68,820 $ 16,979 $ 135,832

3.61 Geotechnical Analysis 8 16 4 28 $5,656 $5,656 22 18 41 36 102 32 18 20 289 $44,376 $68,820 $113,196 317 $ 50,032 $ 68,820 $ 16,979 $ 135,832

3.7 8 4 4 16 $3,148 $74,750 $77,898 16 $ 3,148 $ 74,750 $ - $ 77,898

3.71 Potholing 8 4 4 16 $3,148 $74,750 $77,898 16 $ 3,148 $ 74,750 $ - $ 77,898

3.8 8 4 4 16 $3,148 $72,036 $75,184 16 $ 3,148 $ 72,036 $ - $ 75,184

3.81 Utility Locating 8 4 4 16 $3,148 $72,036 $75,184 16 $ 3,148 $ 72,036 $ - $ 75,184 40 90 44 34 80 64 32 8 392 $82,424 $306,663 $389,087 22 18 41 36 102 32 18 20 289 $44,376 $68,820 $113,196 681 $ 126,800 $ 375,483 $ 16,979 $ 519,262

4.1 24 4 28 $5,888 $5,888 1 32 15 5 1 1 55 $9,805 $25,401 $35,206 83 $ 15,693 $ 25,401 $ 5,281 $ 46,375

4.11 Cultural Resources Support 24 4 28 $5,888 $5,888 1 32 15 5 1 1 55 $9,805 $25,401 $35,206 83 $ 15,693 $ 25,401 $ 5,281 $ 46,375

4.2 24 40 4 68 $13,940 $13,940 68 $ 13,940 $ - $ - $ 13,940

4.21 UPRR Encroachment Permit Coordination 24 40 4 68 $13,940 $13,940 68 $ 13,940 $ - $ - $ 13,940

4.3 24 24 8 2 58 $10,222 $10,222 58 $ 10,222 $ - $ - $ 10,222

4.31 SWRCB Division of Drinking Water Alternative Request 24 24 8 2 58 $10,222 $10,222 58 $ 10,222 $ - $ - $ 10,222

4.4 8 8 1 17 $3,427 $3,427 $19,096 $19,096 17 $ 3,427 $ 19,096 $ 2,864 $ 25,387

4.41 NEPA Compliance 8 8 1 17 $3,427 $3,427 $19,096 $19,096 17 $ 3,427 $ 19,096 $ 2,864 $ 25,387 24 56 80 7 4 171 $33,477 $33,477 1 32 15 5 1 1 55 $9,805 $44,496 $54,301 226 $ 43,282 $ 44,496 $ 8,145 $ 95,924

5.1 248 250 104 8 610 $106,456 $3,404 $109,860 610 $ 106,456 $ 3,404 $ - $ 109,860

5.11 30% Comments Response Matrix 8 4 2 14 $2,338 $2,338 14 $ 2,338 $ - $ - $ 2,338

5.12 75% PS&E 240 240 96 8 584 $101,784 $3,404 $105,188 584 $ 101,784 $ 3,404 $ - $ 105,188

5.13 Post-75% Comments Review Meeting 6 6 12 $2,334 $2,334 12 $ 2,334 $ - $ - $ 2,334

5.2 168 170 72 6 416 $72,738 $1,702 $74,440 416 $ 72,738 $ 1,702 $ - $ 74,440

5.21 75% Comments Response Matrix 8 4 2 14 $2,338 $2,338 14 $ 2,338 $ - $ - $ 2,338

5.22 100% PS&E 160 160 64 6 390 $68,066 $1,702 $69,768 390 $ 68,066 $ 1,702 $ - $ 69,768

5.23 Post-100% Comments Review Meeting 6 6 12 $2,334 $2,334 12 $ 2,334 $ - $ - $ 2,334

5.3 84 82 41 4 211 $37,189 $851 $38,040 211 $ 37,189 $ 851 $ - $ 38,040

5.31 Final Comments Response Matrix 4 2 1 7 $1,169 $851 $2,020 7 $ 1,169 $ 851 $ - $ 2,020

5.32 Final PS&E 80 80 40 4 204 $36,020 $36,020 204 $ 36,020 $ - $ - $ 36,020

5.4 16 24 20 2 62 $11,530 $11,530 62 $ 11,530 $ - $ - $ 11,530

5.41 Hydrant Separation Plan 16 8 4 2 30 $5,306 $5,306 30 $ 5,306 $ - $ - $ 5,306

5.42 Coordination 16 16 32 $6,224 $6,224 32 $ 6,224 $ - $ - $ 6,224 516 526 237 20 1,299 $227,913 $5,957 $233,870 1,299 $ 227,913 $ 5,957 $ - $ 233,870 6 40 40 22 6 108 $19,688 $19,688 108 $ 19,688 $ - $ - $ 19,688

6.01 Response to Bidder Questions 8 4 2 14 $2,906 $2,906 14 $ 2,906 $ - $ - $ 2,906

6.02 Pre-Bid Meeting 4 4 8 $1,556 $1,556 8 $ 1,556 $ - $ - $ 1,556

6.03 Bid Addenda (3) 24 24 12 3 63 $11,373 $11,373 63 $ 11,373 $ - $ - $ 11,373

6.04 Conformed Plans and Specs 16 4 2 1 23 $3,853 $3,853 23 $ 3,853 $ - $ - $ 3,853 40 40 22 6 108 $19,688 $19,688 108 $ 19,688 $ - $ - $ 19,688

SUBTOTAL

SUBTOTAL
V. Contract Documents
75% Plans, Specifications, Estimate
100% Plans, Specifications, Estimate
Bid Ready Plans, Specifications, Estimate (Final Submittal) City of West Sacramento Fire Department Coordination

SUBTOTAL
IV. Environmental, Cultural Resources, and Permitting
UPRR Encroachment Permit Coordination
SWRCB Division of Drinking Water Alternative Request
NEPA Compliance
Cultural Resources Support

SUBTOTAL
III. Survey, Field Investigation, and Condition Assessment Topographic Field Survey and Mapping
Utility A, B, C Letters
Utility Condition Assessments (CCTV Eval – Sewer Mains & Laterals) Utility Condition Assessments (Condition Assessment – Sewer Manholes) Utility Condition Assessments (CCTV Eval – Storm Drain) II. Data Collection and Review
Background Data Research
Pre-Design Site Walk
Preliminary-Design Report
Potholing
Utility Locating
ECORP
ODC's
General Project Management
Subtotal
Hours
Labor Cost
I. Project Administration and Management

WASHINGTON DISTRICT UNDERGROUND UTILITY INFRASTRUCTURE INFILL AND UPGRADE PROJECT City of West Sacramento
Fee Estimate
April 19, 2024
HoursODC's
Subtotal
TOTALS

TOTAL HOURS

TOTAL DOLLARS
R.E.Y. Engineers, Inc.

Subtotal
Crawford & Associates (Geotech)
Hours
Labor CostLabor Cost
Special Meetings
Pre-Design Notifications
Grant Research
Kickoff Meeting
ODC's

TOTAL LABOR COST
VI. Bid Support
Bid Support

SUBTOTAL

TOTAL ODC'S

SUB MARKUP
Geotechnical Analysis

SUBTOTAL
41 R.E.Y. Engineers, Inc.

TASK DESCRIPTION
Assistant
Engineer
Associate
Engineer
Senior Engineer
Principal
Engineer
Project
Coordinator
2-Person Survey
Crew
Survey
Technician
Senior Technician
Principal
Surveyor
Principal
Project Manager
Senior Engineer
Proj Engineer II/
Geologist
Proj Engineer I/
Geologist
Staff Engineer
Project
Coordinator
Administrative
Assistant
Principal
Senior
Staff
GIS Specialist
Technical Editor
Publications
Specialist
Billing Rate $150.00 $180.00 $209.00 $315.00 $218.00 $345.00 $119.00 $190.00 $290.00 $250.00 $190.00 $170.00 $150.00 $140.00 $135.00 $127.00 $110.00 $375.00 $190.00 $150.00 $165.00 $155.00 $120.00 15% ECORP
ODC's
Subtotal
Hours
Labor Cost

WASHINGTON DISTRICT UNDERGROUND UTILITY INFRASTRUCTURE INFILL AND UPGRADE PROJECT City of West Sacramento
Fee Estimate
April 19, 2024
HoursODC's
Subtotal
TOTALS

TOTAL HOURS

TOTAL DOLLARS
R.E.Y. Engineers, Inc.

Subtotal
Crawford & Associates (Geotech)
Hours
Labor CostLabor Cost
ODC's

TOTAL LABOR COST

TOTAL ODC'S

SUB MARKUP
7 32 16 8 2 58 $9,982 $9,982 58 $ 9,982 $ - $ - $ 9,982

7.01 CE Support 32 16 8 2 58 $9,982 $9,982 58 $ 9,982 $ - $ - $ 9,982 32 16 8 2 58 $9,982 $9,982 58 $ 9,982 $ - $ - $ 9,982
TOTAL HOURS 830 936 624 96 140 80 64 32 8 2,810 22 18 41 36 102 32 18 20 289 1 32 15 5 1 1 55 3,154 TOTAL DOLLARS $124,500 $168,480 $130,416 $30,240 $30,520 $27,600 $7,616 $6,080 $2,320 $527,772 $317,726 $845,498 $5,500 $3,420 $6,970 $5,400 $14,280 $4,320 $2,286 $2,200 $44,376 $68,820 $113,196 $375 $6,080 $2,250 $825 $155 $120 $9,805 $44,496 $54,301 $ 581,953 $ 431,042 $ 25,125 $ 1,038,120

SUBTOTAL
VII. Construction Engineering Support
Construction Engineering Support
42 R.E.Y. Engineers, Inc.

Attachment 1
REY Engineers, Inc.

CPE24-125 Washington District Underground Infrastructure Infill & Upgrade Expires 6/5/27

EXHIBIT D
CERTIFICATE OF COMPLIANCE WITH LABOR CODE § 3700
[Labor Code § 1861]
I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.

CONSULTANTS
By:

Jim Fisher, Principal
43 Attachment 1
REY Engineers, Inc.

CPE24-125 Washington District Underground Infrastructure Infill & Upgrade Expires 6/5/27

EXHIBIT E

LABOR COMPLIANCE

1. PREVAILING WAGE
A. The Work contemplated herein constitutes a public work within the meaning of Labor Code sections 1720 and 1771. It shall be mandatory upon the Consultant and upon any Subcontractor, to pay not less than the said specified prevailing rates of wages to all workers employed by them under the Contract in accordance with Labor Code section 1774. The Director of the Department of Industrial Relations ("DIR") of the State of California has determined the general prevailing rate of wages of per diem wages in the locality in which the work is to be performed for each craft or type of worker needed to execute the Contract. The Consultant acknowledges that it has examined the prevailing rate of per diem wages as established by the DIR. Copies of the current schedules for prevailing wages are on file at City Hall, and the contents of those schedules are incorporated herein as if set forth in full. The Consultant shall post a copy of the applicable prevailing wage determinations at each job site, along with any other work place posters required by law.

B. The City will not recognize any claims for additional compensation because of the payment of prevailing wages. The possibility of wage increases is one of the elements to be considered by the Consultant in determining its proposal, and will not under any circumstances be considered as the basis of a claim against the City.

C. By executing this Contract Consultant warrants that it has registered with the Department of Industrial Relations in accordance with Labor Code section 1725.5.

2. PREVAILING WAGE RECORDS
A. The Consultant and each subcontractor shall keep an accurate payroll record which shows the name, address, social security number, correct work classification (in accordance with the wage decision), both straight and overtime worked each day and week, and hourly rate of pay, gross wages earned, deductions made and net wages paid to each journeyman, apprentice, worker or other employee paid by the Consultant /subcontractor in connection with the Work. These payroll records shall be certified and shall be made available at Consultant's principal office. These records shall be maintained during the course of the Work.

The Consultant and all subcontractors shall make the certified payroll records available for inspection by City representatives upon request and shall permit such representatives to interview employees during the work hours on the job site.

B. The City shall notify the Consultant in writing of any discrepancies or violations that are discovered during such inspections. Written notification pursuant to this Section shall include the actions that will be necessary to resolve the discrepancies and/or violations. The Consultant shall be held entirely responsible for the prompt resolution of all non-compliances with the prevailing wage laws, including those pertaining to all subcontractors and any lower-tier subcontractors. The Consultant shall forfeit as penalty to the City the amount specified by law for each calendar day or portion thereof for each worker (whether employed by the Consultant or any 44 Attachment 1
REY Engineers, Inc.

CPE24-125 Washington District Underground Infrastructure Infill & Upgrade Expires 6/5/27
subcontractor) paid less than the stipulated prevailing rates for any work done under the Contract in violation of the provisions of the Labor Code and in particular, Section 1775.

C. To the extent applicable, Consultant and subcontractors shall maintain and furnish to the Department of Industrial Relations ("DIR"), a certified copy of each weekly payroll (but no less often than monthly), with a statement of compliance signed under penalty of perjury. Such certified payroll reports shall be transmitted electronically to the DIR.

D. The City will not recognize any claims for additional compensation because of the payment of the prevailing wages. The possibility of wage increases is one of the elements to be considered by the Consultant in entering into the Contract, and will not under any circumstances, other than delays caused by the City, or the City’s agents, be considered as the basis of a claim against the City.

3. Labor Discrimination
Attention is directed to Section 1735 of the Labor Code, which reads as follows:
“No discrimination shall be made in the employment of persons upon public works because of their race, color, national origin or ancestry, physical handicap, mental condition, marital status, or sex of such person, except as provided in Section 12940 of the Government Code, and every General Contractor for public works violating this section is subject to all the penalties imposed for a violation of this chapter.”
4 Eight-Hour Day Limitation
(a) In accordance with the provisions of the Labor Code, and in particular, Sections 1810 to 1815 thereof, inclusive, incorporated herein by reference, eight hours labor shall constitute a day's work, and no worker in the employ of Consultant, or any Subcontractor, doing or contracting to do any part of the work contemplated by the Contract, shall be required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of those provisions; provided that subject to Labor Code Section 1815, a worker may perform work in excess of either eight (8) hours per day or forty (40) hours during any one week upon compensation for all hours worked in excess of eight (8) hours per day or forty (40) hours during any one week at not less than one and one-half times the basic rate of pay.
(b) The Consultant and each Subcontractor shall also keep an accurate record showing the names and actual hours worked of all workers employed by them in connection with the Contract. This record shall be open at all reasonable hours to the inspection of the City. It is hereby further agreed that, except as provided in (a) above, the Consultant shall forfeit as a penalty to the City the sum of twenty-five dollars ($25) for each worker employed in the performance of the Contract by the Consultant or by any of its Subcontractors for each calendar day during which such worker is required or permitted to labor more than eight (8) hours in and one calendar day and forty (40) hours in any one calendar week in violation of Sections 1810 through 1815.
45 Attachment 1
REY Engineers, Inc.

CPE24-125 Washington District Underground Infrastructure Infill & Upgrade Expires 6/5/27

5. Compliance with State Requirements for Employment of Apprentices (a) The Consultant's attention is directed to Section 1777.5 of the Labor Code.

Provisions of said Section pertaining to employment of registered apprentices are hereby incorporated by reference into this Contract. As applicable, the Consultant or any Subcontractor employed by the Consultant in the performance of this Contract shall take such actions as necessary to comply with the provisions of Section 1777.5. 46 Attachment 1
REY Engineers, Inc.

CPE24-125 Washington District Underground Infrastructure Infill & Upgrade Expires 6/5/27

EXHIBIT F
SACOG GMG Grant Agreement
47 48
49 50
51 52
53 54
55 56
57 58
59 60
61 62
63 64
65 66
67 68
69 70
71 72
73 74
75 76
77 78
79 80
81 82
83 84
85 86
87 Attachment 2
Dugan Management & Engineering, Inc.

CPE24-046 - Washington District Project
Expires 1/17/27
AMENDMENT NO. 1
to the

CONTRACT FOR SERVICES
between the

CITY OF WEST SACRAMENTO
and
DUGAN MANAGEMENT & ENGINEERING, INC.

Dated September 1, 2023
This Amendment No. 1 to the Contract for Services between the City of West Sacramento and Dugan Management & Engineering, Inc. dated September 1, 2023, is made and entered into this 5th day of June, 2024. Except as expressly amended herein, the September 1, 2023 Contract for Services is in full force and effect.

RECITALS
WHEREAS, the City of West Sacramento and Consultant executed an Agreement for Professional Services dated September 1, 2023 to complete and obtain the SACOG Green Means Go (GMG) Grant specific to the Washington District Utility Upgrade Project; and
WHEREAS, the City of West Sacramento request to expand the Consultants’ professional services to include managing the GMG grant process during design and construction, managing the design consultant’s contract, facilitating the construction bid process, and providing document management; and
WHEREAS, the City and Consultant desire to amend said contract.

NOW, THEREFORE, IT IS MUTUALLY AGREED by parties hereto to amend said agreement as follows:

I. SCOPE OF SERVICES:

The scope of services as set forth in the Contract for Services dated September 1, 2023, shall be revised to include the scope modifications identified in the proposal dated April 17, 2024, attached hereto as Exhibit A. In the event of a conflict between Amendment No. 1 and the Contract, the terms of Amendment No. 1 shall control.

II. COMPENSATION:

The compensation as set forth in the Contract for Services dated September 1, 2023, shall be revised to include the additional services identified in the proposal dated April 17, 2024, attached hereto as Exhibit A, but in no event shall total compensation for said additional services exceed $184,000.00, nor shall the revised total compensation under the original contract dated September 1, 2023 exceed $219,000.00 without the City’s prior written approval.

IN WITNESS WHEREOF the parties hereto have executed this Agreement as the date herein set forth.

CITY OF WEST SACRAMENTO
By:

Amanda Berlin, Assistant City Manager

88 Attachment 2
Dugan Management & Engineering, Inc.

CPE24-046 - Washington District Project
Expires 1/17/27
DUGAN MANAGEMENT & ENGINEERING, INC.

By: Thomas Dugan, President

APPROVED AS TO FORM
By:

Jeffrey Mitchell, City Attorney
ATTEST:

By: ________________________________________________________ Jennifer Cusmir, City Clerk
89 3250 19th Street Sacramento, CA 95818 (916) 837-7978 [email protected] April 17, 2024
Amber Wallace, P.E.

Senior Civil Engineer
1111 West Capitol Avenue, 1st Floor
West Sacramento, CA 95691
Re: Amendment No. 1 – Dugan Management & Engineering - PSA-CPE24-046 Washington District Project (CIP 35000)
Dear Ms. Wallace,
Dugan Management & Engineering, Inc. (DME) appreciates the opportunity to present this amendment request to continue serving the City of West Sacramento (City) on the Washington District Underground Utility Infrastructure Infill and Upgrade project. (Project). This letter amendment (Amendment No. 1) outlines the requested additional managerial services DME will provide the City once the Project’s design consultant (i.e., R.E.Y. Engineers) is under contract and through the construction bid period. The following three task define the requested additional scope of services.

Task 1 – SACOG Grant Management
DME will prepare SACOG Green Mean Go (GMG) grant reimbursement invoices and reports during the project design and construction bid phase. All grant reimbursement invoices and reports will be prepared in compliance with SACOG invoicing requirements. This includes confirming proper documentation by City support staff, design consultants and their subconsultants. All grant reimbursement invoices and reports will be submitted by DME for review and approved to the City Project Manager, Ms. Wallace or an authorized City delegate, prior to being formally submitted to SACOG. Based on R.E.Y. Engineer’s schedule, the Project is anticipated to advertise for construction in Q2 2025.

Task 2 – Project Management of Design Consultant
DME will manage the City’s design consultant’s contract and design progress based on their approved scope of work, design schedule, and fee schedule. Management services will include bi-weekly project progress and schedule meetings; review and comment on design submittals; coordination assistance between the designer, City and other regulatory agencies related to the Project; and review of the design consultant’s invoices. DME will review the design consultant’s invoices and supporting documentation for completeness and compliance with the SACOG requirements. DME will provide a recommendation for payment to the City Project Manager who will authorize the final payment.

DME will coordinate with the City Project Manager on a regular basis to seek and/or incorporate City direction and guidance related to the Project’s objectives. DME will convey the City Project Manager’s direction and guidance to the design consultant. At a minimum, DME will provide the City Project Manager with a bi-week project update. DME will provide project file management to archive project documents in accordance with the City’s document structure. 90

Page 2 of 2 ends

Task 3 – Contract Administration
DME will facilitate contract administrative services to R.E.Y Engineers design contract if necessary.

Services would include, but not be limited to, reviewing the amendment request and getting City approval, preparing Council Agenda Reports, and preparing other necessary City documentation to implement the contract amendment.

Task 4 – Construction Bid Period Management
DME will provide pre- and post-construction bid period management. Pre-construction bid period management will include services such as:
• Assisting the City prepare and solicit the construction request for proposal (RFP) using the City’s OpenGov platform; responding to City staff comments, and obtaining approval from key City department personnel.
• Preparing the Council Agenda Information Report (AIR) and other supporting documentation to request the City Council’s approval to solicit the construction RFP. • Facilitate the OpenGov bid solicitation process that will include contacting potential bidder; hosting a pre-proposal meeting; preparing addendum in response to potential bidder questions.

The post-construction proposal phase will include such tasks as:
• Review the apparent low bidder’s proposal for responsiveness and completeness based on the contract documents requirements.
• Preparing the Council Agenda Information Report (AIR) and other supporting documentation to request the City Council’s approval to award the construction contract. • Prepare the procurement documentation to award the construction contract.

DME’s will provide the professional services listed above on a not-to-exceed amount unless authorized in writing. The cost proposal is based on a 12-month period.

Est. Hours Rate1Total
Task 1 - SACOG Grant Management 179 $ 195 $ 34,960
Task 2 - Project Management 557 $ 195 $ 108,560
Task 3 – Contract Administration 57 $ 195 $ 11,040
Task 4 - Construction Bid Period Management 151 $ 195 $ 29,440 Total 944 $ 184,000
1DME may request rate adjustments not exceed 3% annual.

Sincerely,
Thomas Dugan, PE
President, Dugan Management & Engineering, Inc.
91 CITY COUNCIL AGENDA REPORT
MEETING DATE: June 5, 2024 ITEM #5
SUBJECT:

CONSIDERATION OF ADOPTION OF RESOLUTION 24-59 AMENDING THE CAPITAL

IMPROVEMENT PROGRAM BUDGET AND APPROVAL OF A PROFESSIONAL

SERVICES CONTRACT WITH MARK THOMAS FOR ENGINEERING SERVICES ON THE I STREET DECK CONVERSION PROJECT (CIP 14028)
INITIATED OR REQUESTED BY: REPORT COORDINATED OR PREPARED BY:
[ ] Council [ X ] Staff
[ ] Other
David Wong, Principal Engineer
Capital Projects Department
ATTACHMENT [ X ] Yes [ ] No [ ] Information [ ] Direction [ X ] Action

OBJECTIVE
The objective of this report is to provide the City Council with sufficient information to adopt Resolution 24-59 amending the Capital Improvement Program (CIP) budget and approve a professional services contract with Mark Thomas for design services on the I Street Deck Conversion (CIP 14028) Project.

RECOMMENDED ACTION
Staff respectfully recommends that the City Council:
1) Adopt Resolution 24-59 amending the Capital Improvement Program Budget; 2) Award a professional services contract with Mark Thomas for engineering design of the I Street Deck Conversion Project;
3) Delegate authority to the City Manager, or his designee, to execute a professional services contract with Mark Thomas on the I Street Deck Conversion Project for an amount not to exceed $3,374,777; 4) Authorize the City Manager, or his designee, to make contract amendments up to 10% ($337,000) of the total contract value on I Street Deck Conversion Project; 5) Authorize the City Manager, or his designee, to execute non-substantive changes or modifications to these professional services contracts, with approval from the City Attorney; and 6) Authorize the City Manager, or his designee, to execute amendments to extend the term of these contracts, if necessary.

BACKGROUND
In partnership with the City of Sacramento, the City continues to work toward establishing new bridge crossings over the Sacramento River in line with the goals set forth in the 2003 Sacramento Riverfront Master Plan and the 2011 Sacramento River Crossings Alternatives Study. The I Street Deck Conversion Project will improve active transportation use on the upper deck of the existing I Street Bridge once vehicular traffic has been removed and shifted to the new I Street Bridge. This new bridge is a separate capital improvement project that is currently under design with the City of Sacramento serving as the lead agency. Once constructed, these two projects provide important links between the historic districts of West Sacramento and Sacramento, the Washington District of West Sacramento and Downtown Sacramento, the California State Teachers’ Retirement System and the Ziggurat building in West Sacramento, and the Sacramento Valley Station, Old Sacramento, and the California State Railroad Museum in Sacramento.

The I Street Deck Conversion Project will construct four new accessible ramp structures, two in West Sacramento and two in Sacramento, that will be attached to each quadrant of the existing I Street Bridge to accommodate access points for pedestrians and bicyclists. In West Sacramento, the ramp at the northwest corner would connect to the Riverwalk trail that runs along the top of the Sacramento River levee and the southwest ramp would connect to the existing pathway that leads to Riverwalk Park. In Sacramento, the ramp at the northeast corner would connect to the Sacramento bike trail that runs along the top of the Sacramento River levee and the southeast ramp would connect to the Sacramento Valley Station. The southeast ramp would also provide maintenance and emergency vehicle access to the bridge top deck once the existing vehicular approach ramps are demolished as part of the separate I Street Bridge Replacement Project. The top deck will be restriped for pedestrian and bicycle traffic only, and the project will also look into the feasibility of reconstructing the upper deck to a continuously level surface to create a further enhanced mixed use movement along the bridge.

Construction is anticipated to begin during fiscal year 2026/27.

ANALYSIS
Staff issued a Request for Proposals (RFP) twice through the City’s online procurement system. The initial solicitation occurred on July 26, 2023, with proposals due by August 30, 2023. This RFP was sent out to all 1,186 92 CONSIDERATION OF ADOPTION OF RESOLUTION 24-59 FOR THE I STREET DECK CONVERSION PROJECT (CIP 14028) June 5, 2024

Page 2 ends

vendors that were on the City’s procurement distribution system. From this solicitation, only one firm, Mark Thomas, submitted a proposal. To meet the necessary federal procurement requirements, the City reissued the RFP on November 7, 2023, with proposals due by January 18, 2024. An additional 203 vendors were notified about this second solicitation through a national web-based notification system commonly used for public solicitations. Again, only one firm, Mark Thomas, submitted a proposal. Following the completion of this second solicitation, the City received authorization from the California Department of Transportation (Caltrans) to proceed with the procurement process with Mark Thomas as the sole proposer.

The proposal by Mark Thomas was evaluated by a three-person panel in accordance with the City’s purchasing policy. Proposals were evaluated based on qualifications, proven ability, experience, and technical approach.

After reviewing Mark Thomas’s qualifications, experience, and proposed work plan, the staff selection panel determined that Mark Thomas has a strong understanding of the work to be performed and is a qualified firm.

The attached contract includes the negotiated scope and fees to complete the assignment.

Environmental Considerations
This action is not a “project” for the purposes of the California Environmental Quality Act, Public Resources Code section 21000 et seq. (“CEQA”), because it is not an activity that may cause either a direct or reasonably foreseeable indirect physical change in the environment and, therefore, pursuant to Public Resources Code section 21065 and CEQA Guidelines sections 15060(c) and 15378(a), it is not subject to environmental review.

Environmental documentation require for the project will be conducted during the project development.

Commission Recommendation
The I Street Deck Conversion Project is identified in the Strategic Plan Policy Agenda. No policy decision requiring Transportation, Mobility and Infrastructure Commission review is required for this item.

Strategic Plan Integration
The I Street Deck Conversion addresses the guiding principle of Mobility & Connectivity of the West Sacramento Strategic Plan. In addition, the Project is identified in the Policy Agenda of the current Strategic Plan for 2023.

Alternatives
Staff recommends that the City Council:
1) Approve the recommended actions as stated above.
2) Make adjustments to the recommended actions.
3) Decline to approve recommended action or delay the project.

Alternatives 2 and 3 are not recommended because they would delay the City from moving forward with the project.

Coordination and Review
This report was prepared by the Capital Projects Department in coordination with and review by the Finance Department.

Budget/Cost Impact
The I Street Deck Conversion Project is included in the City’s current Capital Improvement Program as CIP 14028 with a current appropriated budget of $4,709,192 to complete the environmental, design and right of way phases. The City submitted an application for earmark funding through the Community Project Funding/Congressionally Directed Spending (CPFCDS) program and received $4,933,861 to be used towards preliminary engineering and right-of-way. Earmark funding requires a local match of 11.47% ($565,914) and staff recommends the use of Measure G for this matching amount. With appropriation of the awarded earmark funding and associated local match, there is sufficient funding available in the project budget and no additional funds are required for the recommended action at this time.

ATTACHMENTS

1. Resolution 24-59

2. Mark Thomas Contract
93 RESOLUTION 24-59

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST SACRAMENTO

APPROVING AN AMENDMENT TO THE CAPITAL IMPROVEMENT PROGRAM BUDGET FOR THE I STREET DECK CONVERSION PROJECT (CIP 14028)
WHEREAS, the I Street Deck Conversion Project (Project) will improve active transportation use of the upper deck of the existing I Street Bridge once vehicular traffic has been removed and shifted to the new I Street Bridge; and
WHEREAS, the Project will construct four new accessible ramp structures to accommodate access points for pedestrians/bicyclists with the top deck restriped for pedestrian/bicycle traffic only; and
WHEREAS, the Project is included in the City’s Capital Improvement Program with a current appropriated budget of $4,709,192; and
WHEREAS, the City received earmark funding through the Community Project Funding / / Congressionally Directed Spending (CPFCDS) program in the amount of $4,933,861; and WHEREAS, the earmark funding requires a local match of 11.47% ($565,914); and WHEREAS, the City Council has considered all information related to this matter, as presented at the public meetings of the City Council identified herein, and including any supporting reports by City staff, and any other information provided during public meetings.

NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of West Sacramento, as follows:

1. The City Council hereby approves amendments to the Capital Improvement Program (CIP) for the 2023-24 fiscal year as listed below:

SOURCES
$4,933,861 400-9900-4460/14028-4460 Federal Project Revenue $565,914 400-9900-4990/14028-4990 Transfer in from Measure G $565,914 106-0000-3110 Measure G Fund Balance
$5,499,775 TOTAL SOURCES
USES
$5,499,775 400-9900-5530/14028-5800 Project Budget
$565,914 106-9020-5950 Transfer from Measure G to Project $5,499,775 TOTAL USES
*Note – interfund transfers excluded from total to avoid duplication of total costs.

2. The City Council hereby finds that the facts set forth in the recitals to this Resolution are true and correct and establish the factual basis for the City Council’s adoption of this Resolution.

3. This resolution shall take effect immediately upon its adoption. 94 Resolution 24-59

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PASSED AND ADOPTED by the City Council of the City of West Sacramento, this 5th day of June 2024, by the following vote:

AYES:

NOES:

ABSENT:

Martha Guerrero, Mayor
ATTEST:

Jennifer Cusmir, City Clerk
95 Attachment 2
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FEDERAL CONTRACT FOR PROFESSIONAL SERVICES
Table of Contents

1. SCOPE OF SERVICES: ..................................................................................................3

2. TERM OF CONTRACT ....................................................................................................4

3. COMPENSATION: ............................................................................................................5

4. TERMINATION: .................................................................................................................7

6. EXTENSIONS OF TIME: .................................................................................................8

7. PROPERTY OF CITY:......................................................................................................8

8. COMPLIANCE WITH ALL LAWS: ..................................................................................8

9. WARRANTIES AND RESPONSIBILITIES - CONSULTANT: ....................................8

10. SUBCONTRACTING: .......................................................................................................9

11. ASSIGNABILITY: ............................................................................................................10

12. INTEREST IN CONTRACT: ..........................................................................................11

13. MATERIALS CONFIDENTIAL: .....................................................................................11

14. LIABILITY OF CONSULTANT-NEGLIGENCE: ..........................................................12

15. INDEMNITY AND LITIGATION COSTS: .....................................................................12

16. CONSULTANT TO PROVIDE INSURANCE: .............................................................13

17. MISCELLANEOUS PROVISIONS: ..............................................................................15 EXHIBIT A ....................................................................................................................................20 Consultant Proposal ...................................................................................................................20 EXHIBIT B ....................................................................................................................................21 Scope of Work .............................................................................................................................21 EXHIBIT C ....................................................................................................................................22 Schedule of Performance ..........................................................................................................22 96 Mark Thomas and Company, Inc.

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EXHIBIT D ....................................................................................................................................23 Schedule of Fees ........................................................................................................................23 EXHIBIT E ....................................................................................................................................24 CERTIFICATE OF COMPLIANCE WITH LABOR CODE § 3700 .......................................24 EXHIBIT F ....................................................................................................................................25 LABOR COMPLIANCE ..............................................................................................................25 EXHIBIT G ....................................................................................................................................28 FEDERAL CONTRACT PROVISIONS ....................................................................................28 97 Mark Thomas and Company, Inc.

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THIS CONTRACT is made on June 5, 2024, by and between the CITY OF WEST SACRAMENTO (“City”), and Mark Thomas and Company, Inc. (“Consultant”).

WITNESSETH:

WHEREAS, the City desires Professional Engineering and Environmental Services for the I Street Bridge Deck Conversion Project;
WHEREAS, the Consultant has presented a proposal for such services to the City, dated January 18, 2024, (attached hereto as Exhibit “A”) and is duly licensed, qualified and experienced to perform those services;
NOW, THEREFORE, the parties hereto mutually agree as follows:

1. SCOPE OF SERVICES:

Consultant shall do all work, attend all meetings, produce all reports and carry out all activities necessary to completion of the services described in the Scope of Work, attached hereto and incorporated herein by this reference as Exhibit “B”. This Contract and its exhibits shall be known as the “Contract Documents.” Terms set forth in any Contract Document shall be deemed to be incorporated in all Contract Documents as if set forth in full therein. In the event of conflict between terms contained in these Contract Documents, the more specific term shall control. If any portion of the Contract Documents shall be in conflict with any other portion, provisions contained in the Contract shall govern over conflicting provisions contained in the exhibits to the Contract.

Consultant enters into this Contract as an independent contractor and not as an employee of the City. The Consultant shall have no power or authority by this Contract to bind the City in any respect. Nothing in this Contract shall be construed to be inconsistent with this relationship or status. All employees, agents, contractors or subcontractors hired or retained by the Consultant are employees, agents, contractors or subcontractors of the Consultant and not of the City. The City shall not be obligated in any way to pay any wage claims or other claims made against Consultant by any such employees, agents, contractors or subcontractors, or any other person resulting from performance of this Contract.

The Consultant agrees it has satisfied itself by its own investigation and research regarding the conditions affecting the work to be done and labor and materials needed, and that its decision to execute this Contract is based on such independent investigation and research.

Consultant Services
Consultant shall provide professional engineering and environmental services to prepare environmental technical studies and document under the National Environmental Policy Act (NEPA), preliminary engineering, engineering calculations and reports, plans, specifications and estimate (PS&E), and perform coordination for the I Street Bridge Deck Conversion Project. Consultant/Engineer shall sign PS&E and engineering data furnished under the Contract including registration number. Acceptance of work products are at the City's discretion. See Exhibit “B”, Scope of Work.

Environmental documents are not considered complete until a Caltrans District Senior Environmental Planner signs the Categorical Exclusion, A Caltrans Deputy District Director signs the Finding of No Significant Impact, or the Caltrans District Director signs 98 Mark Thomas and Company, Inc.

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the Record of Decision. See LAPM Chapter 6: Environmental Procedures and the Standard Environmental Reference).

Right of Way
Right of Way requirements are to be determined and shown by Consultant, land surveys and computations with metes and bounds descriptions are to be made, and Right of Way parcel maps are to be furnished.

Surveys
Consultant has the responsibility for performing surveys for design and right of way mapping.

Subsurface Investigations
Consultant is responsible for making subsurface investigations as described in Exhibit “B”, Scope of Work. If borings or other specialized services are to be made by others under the supervision of Consultant, appropriate provisions are to be incorporated.

Archaeological testing and data recovery guidance can be found in the Standard Environmental Reference.

Local Agency Obligations
All data applicable to the project and in possession of City, another agency, or government agency that are to be made available to Consultant are referred to in the Contract. Any other assistance or services to be furnished to Consultant are to be stated clearly.

Documentation and Schedules
Contracts where appropriate, shall provide that Consultant document the results of the work to the satisfaction of the City, and if applicable, the State and FHWA. This may include preparation of progress and final reports, plans, specifications and estimates, or similar evidence of attainment of the Contract objectives.

Deliverable and Number of Copies
The number of copies or documents to be furnished, such as reports, brochures, sets of plans, specifications, or Right of Way parcel maps are identified by Exhibit “B”, Scope of Work.

2. TERM OF CONTRACT
A. The services of Consultant are to commence upon receipt of written notice to proceed from the City, and shall be undertaken and completed in accordance with the Schedule of Performance attached hereto and incorporated herein by this reference as Exhibit “C” and terminate on December 31, 2026.

B. Consultant’s failure to complete work in accordance with the Schedule of Performance may result in delayed compensation as described in Section 3.

C. The City Manager or his or her designee may, by written instrument signed by the Parties, extend the duration of this Contract for additional one-year extension(s) in the manner provided in Section 5, provided that the extension does not require the payment of compensation in excess of the maximum compensation set forth in Section 3, Compensation. 99 Mark Thomas and Company, Inc.

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3. COMPENSATION:

A. The Consultant shall be paid monthly for the actual fees, costs and expenses for all time and materials required and expended, but in no event shall total compensation exceed three million three hundred seventy-four thousand seven hundred seventy-seven dollars ($3,374,777), without City’s prior written approval. Consultant's fees shall be as specified in the Schedule of Fees, which is attached hereto an incorporated herein as Exhibit "D".

B. Said amount shall be paid upon submittal of a monthly billing showing completion of the tasks that month. Consultant shall furnish City with invoices for all expenses as well as for all materials authorized by this Contract. The invoices shall be submitted with the monthly billings. If Consultant’s performance is not in conformity with the Schedule of Performance, payments may be delayed or denied, unless the Consultant’s failure to perform in conformity with the Schedule of Performance is a documented result of the City’s failure to conform with the Schedule of Performance, or if the Schedule of Performance is extended pursuant to Section 5.

C. If the work is halted at the request of the City, compensation shall be based upon the proportion that the work performed bears to the total work required by this Contract, subject to Section 4.

D. Allowable Costs and Payments
(1) The method of payment for this Contract will be based on actual cost plus a fixed fee. City will reimburse Consultant for actual costs (including labor costs, employee benefits, travel, equipment rental costs, overhead and other direct costs) incurred by Consultant in performance of the work. Consultant will not be reimbursed for actual costs that exceed the estimated wage rates, employee benefits, travel, equipment rental, overhead, and other estimated costs set forth in the approved Consultant’s Cost Proposal, unless additional reimbursement is provided for by Contract amendment. In no event, will Consultant be reimbursed for overhead costs at a rate that exceeds City’s approved overhead rate set forth in the Cost Proposal. In the event, that City determines that a change to the work from that specified in the Cost Proposal and Contract is required, the Contract time or actual costs reimbursable by City shall be adjusted by Contract amendment to accommodate the changed work. The maximum total cost as specified in Paragraph “I” of this Article shall not be exceeded, unless authorized by Contract amendment.
(2) The indirect cost rate established for this Contract is extended through the duration of this specific Contract. Consultant’s agreement to the extension of the 1-year applicable period shall not be a condition or qualification to be considered for the work or Contract award.
(3) In addition to the allowable incurred costs, City will pay Consultant a fixed fee of 10% on direct labor. The fixed fee is nonadjustable for the term of the Contract, except in the event of a significant change in the scope of work and such adjustment is made by Contract amendment.
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(4) Reimbursement for transportation and subsistence costs shall not exceed the rates specified in the approved Cost Proposal.
(5) When milestone cost estimates are included in the approved Cost Proposal, Consultant shall obtain prior written approval for a revised milestone cost estimate from the Contract administrator before exceeding such cost estimate. (6) Progress payments will be made monthly in arrears based on services provided and allowable incurred costs. A pro rata portion of Consultant’s fixed fee will be included in the monthly progress payments. If Consultant fails to submit the required deliverable items according to the schedule set forth in Article III Statement of Work, City shall have the right to delay payment or terminate this Contract.
(7) No payment will be made prior to approval of any work, nor for any work performed prior to approval of this Contract.
(8) Consultant will be reimbursed promptly according to California Regulations upon receipt by City’s Contract Administrator of itemized invoices in duplicate. Invoices shall be submitted no later than thirty (30) calendar days after the performance of work for which Consultant is billing. Invoices shall detail the work performed on each milestone and each project as applicable. Invoices shall follow the format stipulated for the approved Cost Proposal and shall reference this Contract number and project title. Final invoice must contain the final cost and all credits due City including any equipment purchased under the provisions of Article XI Equipment Purchase. The final invoice should be submitted within sixty (60) calendar days after completion of Consultant’s work. Invoices shall be mailed to City’s Contract Administrator at the following address:

City of West Sacramento
David Wong, Supervising Civil Engineer
Capital Projects Department
1110 West Capitol Avenue, 1st Floor
West Sacramento, CA 95691
(9) The total amount payable by City including the fixed fee shall not exceed $3,374,777.
(10) For personnel subject to prevailing wage rates as described in the California Labor Code, all salary increases, which are the direct result of changes in the prevailing wage rates are reimbursable.

E. PROMPT PAYMENT FROM CITY TO CONSULTANT
The City shall make all project progress payment within 30 days after receipt of an undisputed and properly submitted payment request from Consultant on a professional service contract. Upon receipt of the payment request, the City shall act in accordance with both of the following:
(1) The City shall review each payment request as soon as feasible after receipt to verify it is a proper payment request.
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(2) The City must return any payment request deemed improper by the City to the Consultant as soon as feasible after receipt. A request returned pursuant to this paragraph shall include documentation setting forth in writing the reasons why it is an improper payment request.

F. PROMPT PAYMENT CERTIFICATION
(1) The Consultant must submit Exhibit 9-P to the City administering the contract by the 15th of the month following the month of any payment(s). If the Consultant does not make any payments to subconsultants, supplier(s), and/or manufacturers they must report “no payments were made to subs this month” and write this visibly and legibly on Exhibit 9-P.
(2) The City must verify all Exhibit 9-P information, monitor compliance with prompt payment requirements for DBE and non-DBE firms, and address any shortfalls to the DBE commitment and prompt payment issues until the end of the project.

The City must email a copy of Exhibit 9-P to [email protected] before the end of the month after receiving the Exhibit 9-P from the Consultant.

4. TERMINATION:

B. The City may temporarily suspend this Contract, at no additional cost to City, provided that the Consultant is given written notice (delivered by certified mail, return receipt requested) of temporary suspension. If City gives such notice of temporary suspension, Consultant shall immediately suspend its activities under this Contract.

D. In the event of termination, the Consultant shall be compensated as provided for in this Contract, except as provided in Section 4.C. Upon termination, the City shall be entitled to all work, including but not limited to, appraisals, inventories, studies, analyses, drawings and data estimates performed to that date in accordance with Section 7 hereof.

5. AMENDMENTS, CHANGES OR MODIFICATIONS:

A. Amendments, changes or modifications in the terms of this Contract may be made at any time by mutual written agreement between the parties hereto and shall be signed by the persons authorized to bind the parties hereto.

B. Consultant shall only commence work covered by an amendment after the amendment is executed and notification to proceed has been provided by City’s Contract Administrator.
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C. There shall be no change in Consultant’s Project Manager or members of the project team, as listed in the approved Cost Proposal, which is a part of this Contract without prior written approval by City’s Contract Administrator

6. EXTENSIONS OF TIME:

A. Consultant may, for good cause, request extensions of time to perform the services required hereunder. Such extensions shall be authorized in advance by the City in writing and shall be incorporated in written amendments to this Contract or the attached Work Program in the manner provided in Section 5.

7. PROPERTY OF CITY:

8. COMPLIANCE WITH ALL LAWS:

FOR WORK FUNDED IN WHOLE OR IN PART FROM GRANT FUNDS. This Contract is funded in whole in part through grant funds received under the following grants: Congestion Mitigation and Air Quality, US DOT Cycle 2 Community Project Funding/Congressionally Directed Spending and Active Transportation Program (the “Grants”), the terms of which are incorporated herein. Copies of the Grants and any related materials have been made available to Consultant, and Consultant shall ensure that its performance under this Contract, and that of any subcontractors, conforms to the requirements of the Grants. These requirements include, but are not necessarily limited to, compliance with the terms set forth in Exhibit F.

9. WARRANTIES AND RESPONSIBILITIES - CONSULTANT:
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A. Consultant agrees and represents that it is qualified to properly provide the services set forth in Exhibit “B” in a manner which is consistent with the generally accepted standards of Consultant’s profession.

B. Consultant agrees and represents that the work performed under this Contract shall be in accordance with applicable federal, State and local law in accordance with Section 17A hereof.

10. SUBCONTRACTING:

A. None of the services covered by this Contract shall be subcontracted without the prior written consent of the City, which will not be unreasonably withheld. Consultant shall be as fully responsible to the City for the negligent acts and omissions of its contractors and subcontractors, and of persons either directly or indirectly employed by them, as it is for the negligent acts and omissions of persons directly employed by Consultant.

B. Nothing contained in this Contract or otherwise, shall create any contractual relation between the City and any Subconsultants, and no subagreement shall relieve the Consultant of its responsibilities and obligations hereunder. The Consultant agrees to be as fully responsible to the City for the acts and omissions of its Subconsultants and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by the Consultant. The Consultant's obligation to pay its Subconsultants is an independent obligation from the City's obligation to make payments to the Consultant.

C. The Consultant shall perform the work contemplated with resources available within its own organization and no portion of the work shall be subcontracted without written authorization by the City Contract Administrator, except that which is expressly identified in the Consultant’s approved Cost Proposal.

D. Any subagreement entered into as a result of this Contract, shall contain all the provisions stipulated in this entire Contract to be applicable to Subconsultants unless otherwise noted.

E. Consultant shall pay its Subconsultants within Fifteen (15) calendar days from receipt of each payment made to the Consultant by the City.

F. Any substitution of Subconsultants must be approved in writing by the City Contract Administrator in advance of assigning work to a substitute Subconsultant. 104
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G. Prompt Progress Payment
(1) Consultant or subconsultant shall pay to any subconsultant, not later than fifteen (15) days after receipt of each progress payment, unless otherwise agreed to in writing, the respective amounts allowed Consultant on account of the work performed by the subconsultants, to the extent of each subconsultant’s interest therein. In the event that there is a good faith dispute over all or any portion of the amount due on a progress payment from Consultant or subconsultant to a subconsultant, Consultant or subconsultant may withhold no more than 150 percent of the disputed amount. Any violation of this requirement shall constitute a cause for disciplinary action and shall subject the licensee to a penalty, payable to the subconsultant, of 2 percent of the amount due per month for every month that payment is not made.
(2) In any action for the collection of funds wrongfully withheld, the prevailing party shall be entitled to his or her attorney’s fees and costs. The sanctions authorized under this requirement shall be separate from, and in addition to, all other remedies, either civil, administrative, or criminal. This clause applies to both DBE and non-DBE subconsultants.

H. Prompt Payment of Withheld Funds to Subconsultants
(1) The City may hold retainage from Consultant and shall make prompt and regular incremental acceptances of portions, as determined by the City, of the contract work, and pay retainage to Consultant based on these acceptances. The City shall designate one of the methods below in the contract to ensure prompt and full payment of any retainage kept by Consultant or subconsultant to a subconsultant.
(2) Method 1: No retainage will be held by the City from progress payments due to Consultant. Consultants and subconsultants are prohibited from holding retainage from subconsultants. Any delay or postponement of payment may take place only for good cause and with the City’s prior written approval. Any violation of these provisions shall subject the violating Consultant or subconsultant to the penalties, sanctions, and other remedies specified in Section 3321 of the California Civil Code. This requirement shall not be construed to limit or impair any contractual, administrative or judicial remedies, otherwise available to Consultant or subconsultant in the event of a dispute involving late payment or nonpayment by Consultant, deficient subconsultant performance and/or noncompliance by a subconsultant. This clause applies to both DBE and nonDBE subconsultants.

I. Any violation of these provisions shall subject the violating Consultant or subconsultant to the penalties, sanctions and other remedies specified therein. These requirements shall not be construed to limit or impair any contractual, administrative, or judicial remedies otherwise available to Consultant or subconsultant in the event of a dispute involving late payment or nonpayment by Consultant, deficient subcontract performance, or noncompliance by a subconsultant

11. ASSIGNABILITY:
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A. Consultant shall not assign or transfer any interest in this Contract whether by assignment or novation, without the prior written consent of the City which will not be unreasonably withheld. However, claims for money due or to become due Consultant from the City under this Contract may be assigned to a financial institution, or to a trustee in bankruptcy, without such approval. Notice of any assignment or transfer whether voluntary or involuntary shall be furnished promptly to the City.

12. INTEREST IN CONTRACT:

A. Consultant covenants that neither it, nor any of its employees, agents, contractors, subcontractors has any interest, nor shall they acquire any interest, direct or indirect, in the subject of the Contract, nor any other interest which would conflict in any manner or degree with the performance of its services hereunder. Consultant shall make all disclosures required by the City’s conflict of interest code in accordance with the category designated by the City, unless the City Manager determines in writing that Consultant’s duties are more limited in scope than is warranted by the category designated by the City code and that a narrower disclosure category should apply. Consultant also agrees to make disclosure in compliance with the City conflict of interest code if, at any time after the execution of this Contract, City determines and notifies Consultant in writing that Consultant’s duties under this Contract warrant greater disclosure by Consultant than was originally contemplated. Consultant shall make disclosures in the time, place and manner set forth in the conflict of interest code and as directed by the City. (1) During the term of this Contract, the Consultant shall disclose any financial, business, or other relationship with City that may have an impact upon the outcome of this Contract or any ensuing City construction project. The Consultant shall also list current clients who may have a financial interest in the outcome of this Contract or any ensuing City construction project which will follow.
(2) Consultant certifies that it has disclosed to City any actual, apparent, or potential conflicts of interest that may exist relative to the services to be provided pursuant to this Contract. Consultant agrees to advise City of any actual, apparent or potential conflicts of interest that may develop subsequent to the date of execution of this Contract. Consultant further agrees to complete any statements of economic interest if required by either City ordinance or State law. (3) The Consultant hereby certifies that it does not now have, nor shall it acquire any financial or business interest that would conflict with the performance of services under this Contract.
(4) The Consultant hereby certifies that the Consultant or subconsultant and any firm affiliated with the Consultant or subconsultant that bids on any construction contract or on any Agreement to provide construction inspection for any construction project resulting from this Contract, has established necessary controls to ensure a conflict of interest does not exist. An affiliated firm is one, which is subject to the control of the same persons, through joint ownership or otherwise

13. MATERIALS CONFIDENTIAL:

A. All of the materials prepared or assembled by Consultant pursuant to performance 106
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of this Contract are confidential and Consultant agrees that they shall not be made available to any individual or organization without the prior written approval of the City, except by court order.

B. All financial, statistical, personal, technical, or other data and information relative to City’s operations, which are designated confidential by City and made available to Consultant in order to carry out this Contract, shall be protected by Consultant from unauthorized use and disclosure.

C. Permission to disclose information on one occasion, or public hearing held by City relating to the Contract, shall not authorize Consultant to further disclose such information, or disseminate the same on any other occasion.

D. Consultant shall not comment publicly to the press or any other media regarding the Contract or City’s actions on the same, except to City’s staff, Consultant’s own personnel involved in the performance of this Contract, at public hearings, or in response to questions from a Legislative committee.

E. Consultant shall not issue any news release or public relations item of any nature, whatsoever, regarding work performed or to be performed under this Contract without prior review of the contents thereof by City, and receipt of City’s written permission.

F. Any subcontract entered into as a result of this contract shall contain all of the provisions of this Article.

G. All information related to the construction estimate is confidential, and shall not be disclosed by Consultant to any entity, other than City, Caltrans, and/or FHWA. All of the materials prepared or assembled by Consultant pursuant to performance of this Contract are confidential and Consultant agrees that they shall not be made available to any individual or organization without the prior written approval of City or except by court order. If Consultant or any of its officers, employees, or subcontractors does voluntarily provide information in violation of this Contract, City has the right to reimbursement and indemnity from Consultant for any damages caused by Consultant releasing the information, including, but not limited to, City’s attorney’s fees and disbursements, including without limitation experts’ fees and disbursements.

14. LIABILITY OF CONSULTANT-NEGLIGENCE:

A. Consultant shall be responsible for performing the work under this Contract in a manner which is consistent with the generally-accepted standards of the Consultant’s profession and shall be liable for its own negligence and the negligent acts of its employees, agents, contractors and subcontractors. The City shall have no right of control over the manner in which the work is to be done but only as to its outcome, and shall not be charged with the responsibility of preventing risk to Consultant or its employees, agents, contractors or subcontractors.

15. INDEMNITY AND LITIGATION COSTS:

A. Consultant shall protect, hold free and harmless, defend and indemnify the City, its consultants, and each of their officers, employees and agents, from any and all liability, penalties, costs, losses, damages, expenses, causes of action, claims or judgments, including attorney’s fees and expenses of litigation arising out of, pertaining to, or relating to the negligence, recklessness, or willful misconduct of the Consultant, its employees or anyone else employed by 107
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the Consultant in the performance of professional design services under this agreement, to the extent of the Consultant’s proportionate percentage of fault.

B. To the extent permitted by Civil Code section 2782.8, for all other claims unrelated to the provision of professional design services, the Consultant shall protect, hold free and harmless, defend and indemnify the City, its consultants, and each of their officers, employees and agents, from any and all liability, penalties, costs, losses, damages, expenses, causes of action, claims or judgments, including attorney’s fees and expenses of litigation, which arise out of or are in any way connected with the Consultant’s negligence, reckless or willful misconduct, or the negligence, reckless or willful misconduct of its subcontractors’ or suppliers’, in their performance under this agreement or failure to comply with any of the obligations contained in the agreement. This indemnity shall imply no reciprocal right of the Consultant in any action on the agreement pursuant to California Civil Code section 1717 or section 1717.5. To the fullest extent legally permissible, this indemnity, defense and hold harmless agreement by the Consultant shall apply to any and all acts or omissions unrelated to the provision of professional design services, whether active or passive, on the part of the Consultant or its agents, employees, representatives, or subcontractor’s agents, employees and representatives, resulting in claim or liability, irrespective of whether or not any acts or omissions of the parties to be indemnified hereunder may also have been a contributing factor to the liability, except such loss or damage which was caused by the active negligence, the sole negligence, or the willful misconduct of the City.

C. Article XXVII CLAIMS FILED BY CITY’s CONSTRUCTION CONTRACTOR (1) If claims are filed by City’s construction contractor relating to work performed by Consultant’s personnel, and additional information or assistance from Consultant’s personnel is required in order to evaluate or defend against such claims; Consultant agrees to make its personnel available for consultation with City’s construction contract administration and legal staff and for testimony, if necessary, at depositions and at trial or arbitration proceedings. (2) Consultant’s personnel that City considers essential to assist in defending against construction contractor claims will be made available on reasonable notice from City. Consultation or testimony will be reimbursed at the same rates, including travel costs that are being paid for Consultant’s personnel services under this Contract.
(3) Services of Consultant’s personnel in connection with City’s construction contractor claims will be performed pursuant to a written contract amendment, if necessary, extending the termination date of this Contract in order to resolve the construction claim

16. CONSULTANT TO PROVIDE INSURANCE:

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B. Prior to execution of this Contract and prior to commencement of any work, the Consultant shall furnish the City with certificates of insurance and copies of endorsements providing evidence of coverage for all policies required by the Contract. The Consultant and its contractors and subcontractors shall, at their expense, maintain in effect at all times during the performance of work under the Contract not less than the following coverage and limits of insurance, which shall be maintained with insurers and under forms of policy satisfactory to the City. The maintenance by Consultant and its contractors and subcontractors of the following coverage and limits of insurance is a material element of this Contract. The failure of Consultant or of any of its contractors or subcontractors to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of this Contract.

Approval of the insurance by the City shall not relieve or decrease any liability of Consultant. (1) Worker’s Compensation and Employer’s Liability Insurance

a. Worker’s Compensation - Insurance to protect the Consultant, its contractors and subcontractors from all claims under Worker’s Compensation and Employer’s Liability Acts, including Longshoremen’s and Harbor Worker’s Act (“Acts”), if applicable. Such coverage shall be maintained, in type and amount, in strict compliance with all applicable state and Federal statutes and regulations. The Consultant shall execute a certificate in compliance with Labor Code Section 1861, on the form provided in the Contract Documents. b. Consultant shall provide a Waiver of Subrogation endorsement in favor of the City, its officers, officials, employees, agents and volunteers for losses arising from work performed by the Consultant.
(2) Commercial General Liability Insurance
a. The insurance shall be provided on form CG0001, or its equivalent, and shall include coverage for claims for bodily injury or property damage arising out of premises/operations, products/completed operations, contractual liability, and subconsultant’s work and personal and advertising injury resulting from actions, failures to act, or operations of the insured, or by its employees or agents, or by anyone directly or indirectly employed by the insured. The amount of insurance coverage shall not be less than $2,000,000.00 per occurrence and $4,000,000 general and products/completed operations aggregates.
b. The commercial general liability insurance shall also include the following:
i. Endorsement equivalent to CG 2010 0714 naming the City, its officers, officials, employees, agents, and volunteers as additional insureds. The endorsement shall contain no special limitations on the scope of protection afforded to the City, its officers, officials, employees or volunteers.
ii. Endorsement stating insurance provided to the City shall be primary as respects the City, its officers, officials, employees and any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be in excess of the Consultant’s insurance and shall not 109
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contribute with it, to the payment or satisfaction of any defense expenses, loss, or judgment.
iii. Provision or endorsement stating that the Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability. (3) Commercial Automobile Insurance
a. The insurance shall include, but shall not be limited to, coverage for claims for bodily injury or property damage for owned, non-owned, and hired automobiles resulting from actions, failures to act, or operations of the insured, or by its employees or agents, or by anyone directly or indirectly employed by the insured. The amount of insurance coverage shall not be less than $2,000,000.00 per accident.
b. The commercial automobile insurance shall include the same endorsements required for the commercial general liability policy (see Section 16.B.2.b). (4) Professional Liability. The Consultant and its contractors and subcontractors shall secure and maintain in full force, during the term of this Contract and for five years thereafter, professional liability insurance policies appropriate to the respective professions and the work to be performed as specified in this Contract. The limits of such professional liability insurance coverage shall not be less than $2,000,000 per claim.

E. Any deductibles or self-insured retentions in excess of $10,000 must be declared to, and approved by, the City.

17. MISCELLANEOUS PROVISIONS:

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B. Consultant shall not engage in unlawful employment discrimination. Such unlawful employment discrimination includes, but is not limited to, employment discrimination based upon a person’s race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status, gender, citizenship, or sexual orientation.

The Consultant’s signature affixed herein and dated shall constitute a certification under penalty of perjury under the laws of the State of California that the Consultant has, unless exempt, complied with the nondiscrimination program requirements of Gov. Code §12990 and 2 CCR § 8103.

C. During the performance of this Contract, Consultant and its subconsultants shall not deny the Contract’s benefits to any person on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status, nor shall they unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. Consultant and subconsultants shall insure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment.

D. Consultant and subconsultants shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12990 et seq.), the applicable regulations promulgated there under (2 CCR §11000 et seq.), the provisions of Gov. Code §§11135- 11139.5, and the regulations or standards adopted by City to implement such article. The applicable regulations of the Fair Employment and Housing Commission implementing Gov.

Code §12990 (a-f), set forth 2 CCR §§8100-8504, are incorporated into this Contract by reference and made a part hereof as if set forth in full.

E. Consultant shall permit access by representatives of the Department of Fair Employment and Housing and the City upon reasonable notice at any time during the normal business hours, but in no case less than twenty-four (24) hours’ notice, to such of its books, records, accounts, and all other sources of information and its facilities as said Department or City shall require to ascertain compliance with this clause.

F. Consultant and its subconsultants shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other Agreement.

G. Consultant shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under this Contract.

H. Consultant, with regard to the work performed under this Contract, shall act in accordance with Title VI of the Civil Rights Act of 1964 (42 U.S.C. §2000d et seq.). Title VI provides that the recipients of federal assistance will implement and maintain a policy of nondiscrimination in which no person in the United States shall, on the basis of race, color, national origin, religion, sex, age, disability, be excluded from participation in, denied the benefits of or subject to discrimination under any program or activity by the recipients of federal assistance or their assignees and successors in interest. 111
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I. Consultant shall comply with regulations relative to non-discrimination in federally-assisted programs of the U.S. Department of Transportation (49 CFR 21 - Effectuation of Title VI of the Civil Rights Act of 1964). Specifically, the Consultant shall not participate either directly or indirectly in the discrimination prohibited by 49 CFR §21.5, including employment practices and the selection and retention of Subconsultants.

J. Consultant, subrecipient or subconsultant will never exclude any person from participation in, deny any person the benefits of, or otherwise discriminate against anyone in connection with the award and performance of any contract covered by 49 CFR 26 on the basis of race, color, sex, or national origin. In administering the City components of the DBE Program Plan, Consultant, subrecipient or subconsultant will not, directly, or through contractual or other arrangements, use criteria or methods of administration that have the effect of defeating or substantially impairing accomplishment of the objectives of the DBE Program Plan with respect to individuals of a particular race, color, sex, or national origin.

K. This Contract constitutes the entire agreement between the parties relative to the services specified herein and no modification hereof shall be effective unless and until such modification is evidenced by a writing signed by both parties to this Contract. There are no understandings, agreements, conditions, representations, warranties or promises, with respect to this Contract, except those contained in or referred to in the writing.

L. All notices that are required to be given by one party to the other under this Contract shall be in writing and shall be deemed to have been given if delivered personally or enclosed in a properly addressed envelope and deposited in a United States Post Office for delivery by registered or certified mail addressed to the parties at the following addresses:

City:

David Wong
City of West Sacramento
1110 West Capitol Avenue
West Sacramento, CA 95691
Email: [email protected]
Consultant:

Zach Siviglia
701 University Avenue, Suite 200
Sacramento, CA 95825
Email: [email protected]

M. This Contract shall be interpreted and governed by the laws of the State of California.

N. Any action arising out of this Contract shall be brought and maintained in Yolo County California, regardless of where else venue may lie. 112
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O. In any action brought by either party to enforce the terms of this Contract, each party shall be bear responsibility for its attorney’s fees and all costs regardless of whether one party is determined to be the prevailing party.

P. This Contract may be signed in counterparts, and may be signed electronically.

By signing this document in electronic form, the parties agree that this Contract may be transmitted and signed electronically by all Parties, and that such signatures shall have the same force and effect as original signatures, in accordance with California law and regulations, including but not limited to Civil Code section 1633.7.

Q. It is mutually understood between the parties that this Contract may have been written before ascertaining the availability of funds or appropriation of funds, for the mutual benefit of both parties, in order to avoid program and fiscal delays that would occur if the Contract were executed after that determination was made.

R. This Contract is valid and enforceable only if sufficient funds are made available to City for the purpose of this Contract. In addition, this Contract is subject to any additional restrictions, limitations, conditions, or any statute enacted by the Congress, State Legislature, or City governing board that may affect the provisions, terms, or funding of this Contract in any manner.

S. It is mutually agreed that if sufficient funds are not appropriated, this Contract may be amended to reflect any reduction in funds.

T. City has the option to terminate the Contract pursuant to Article VI Termination, or by mutual agreement to amend the Contract to reflect any reduction of funds.

U. Consultant warrants, by execution of this Contract that no person or selling agency has been employed, or retained, to solicit or secure this Contract upon an agreement or understanding, for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees, or bona fide established commercial or selling agencies maintained by Consultant for the purpose of securing business. For breach or violation of this warranty, City has the right to annul this Contract without liability; pay only for the value of the work actually performed, or in its discretion to deduct from the Contract price or consideration, or otherwise recover the full amount of such commission, percentage, brokerage, or contingent fee.

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CITY OF WEST SACRAMENTO
By: __________________________
Aaron Laurel, City Manager
ATTEST:

By: _________________________________
Jennifer Cusmir, City Clerk
APPROVED AS TO FORM:

By: __________________________________
Jeffrey Mitchell, City Attorney

CONSULTANT
By: _________________________
Zach Siviglia, President/CEO

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EXHIBIT A
Consultant Proposal
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PROPOSAL

QUALIFICATIONS & EXPERIENCE

I STREET BRIDGE DECK CONVERSION
(23-085-RFP)
City of West Sacramento

PERSONNEL
We have strategically selected a team of highly qualified individuals and firms that have an in-depth knowledge and history with the City and agencies that will be involved in the I Street Bridge Deck Conversion Project. Our past working experience with this project will provide the City with efficiencies that no other team will be able to provide. Understanding the funding cycle for this project and the phasing necessary to address the multiple and on-going aspects of this project, the team will be able to seamlessly continue from that last phase of this project and continue moving this project forward with no learning curve necessary.

Our organizational chart below depicts the structure of our team and how we will manage the lines of communication between the City, our in-house staff, and subconsultants.

Mark Thomas team members presented on this organizational chart are based in our Sacramento office, which provides the City with a local team that can quickly and immediately respond and address any items that occur.

Zach Siviglia is our project manager for this project and will lead the day-to-day work effort and serve as the primary contact to the City.

Key Staff
QA/QC
Eric Fredrickson, PE

PRINCIPAL IN CHARGE / PROJECT MANAGER
Zach Siviglia, PE

PROJECT STAFF
CIVIL
Kira Caselli, PE
Zach Bailey

STRUCTURES
Marshall Moore, PE, SE

RAIL COORDINATION
Etty Mercurio, PE

UTILITIES
Todd Lewis, PE

LANDSCAPE

ARCHITECTURE
Erik Smith, PLA
BRIDGE AESTHETICS +

LIGHTING
Noel Shamble, PE
TYLin International

BRIDGE SPECIALIST
Jeffrey Newman, PE
Modjeski and Masters

ENVIRONMENTAL
Claire Bromund
ICF

GEOTECHNICAL
Alahesh Thurairajah, PE, GE,
D.GE
Earth Mechanics, Inc. (DBE)

ELECTRICAL
Stuart Lindsay, LEED AP
M. Neils Engineering, Inc.

TRAIL CONNECTIONS
Carlton Allen, PE
Bennett Engineering Services +
Y&C Transportation Consultants
(DBE)

RIGHT OF WAY
Jennifer Cole, RWA
Monument ROW, Inc. (DBE)

PUBLIC OUTREACH
Katie Demaio
AIM Consulting, Inc. (DBE)

DEPUTY PROJECT MANAGER
Jason Hickey, PE, SE
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PROPOSAL

QUALIFICATIONS & EXPERIENCE

I STREET BRIDGE DECK CONVERSION
(23-085-RFP)
City of West Sacramento
As the Project Manager for this project, Zach Siviglia, has been a part of the I Street Bridge Project since the project’s initiation in 2013. During that time, Zach led the preliminary engineering and environmental document for the I Street Bridge Replacement. The environmental documentation was being led by Claire Bromund, from ICF, who is also included on our current team. As deputy project manager, Jason Hickey, was the structures lead, overseeing the structures design of the bridge. Zach, Jason, and Claire had been working with the Cities of West Sacramento and Sacramento when they were first discussing initiating a feasibility study to evaluate the conversion of the existing bridge for active transportation uses.

Zach, Jason, and Claire have since continuously worked together, forming a strong foundation for this project.

Zach’s background includes projects in various areas throughout Northern and Central California that involve the design and management of all phases of the project development, including preliminary engineering, type selection, environmental clearance and final PS&E. He has extensive experience with UPRR, grade separations, Caltrans facilities and local agency improvements, including arterial roadway improvements.

Jason has nearly 20 years of professional experience in all aspects of structures project development, from preparing advance planning studies, retrofit strategy reports, and type selection reports during preliminary engineering to the preparation of PS&E production documents to shop drawing reviews and field investigations during construction.

Zach has worked closely with Jason on the I Street Bridge Replacement and the Deck Conversion Projects and will continue this close coordination for the completion of this project.

Mark Thomas has included subconsultants and staff that have been an active part of the evolution of the I Street Bridge Project, which includes Marshall Moore, Modjeski and Masters, AIM Consulting, and ICF, all of which were a part of the feasibility study for the Deck Conversion Project. A more detailed summary of the qualifications of our subconsultants are included in the following pages.

Zach and Jason will provide continual communication, subconsultant coordination, and management.

Our team will continue the seamless coordination, similar to the consistent work history that our team has provided in previous years.

There is truly no other team that will have the ongoing knowledge and history to be able to provide the level of service and have the specific capabilities to successfully deliver this project for the City.

Zach Siviglia
Jason Hickey
Claire
Bromund
Marshall
Moore
On the following pages, we have provided brief subconsultant overviews and resumes for staff. 117

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I STREET BRIDGE DECK CONVERSION
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City of West Sacramento

SUBCONSULTANTS
Mark Thomas has the in-house capabilities to prepare all of the civil engineering, landscape architecture and survey tasks.

However, Mark Thomas often works on very large, complex projects that require a number of different disciplines and expertise. For those tasks requiring subconsultants, we rely on firms with which we have long-standing, positive working relationships - firms that share a similar philosophy regarding project delivery and client commitment.

TY Lin International (TYLin)
1545 River Park Dr., Ste 201,
Sacramento, CA 95815
DIR (PW-LR-1001066281)
TYLin is a full-service, professional engineering firm focused on planning, design, and construction of infrastructure solutions for public and private clients worldwide. With five northern California offices, including a Sacramento office just six miles from the project site, they have intimate knowledge of the project, it’s stakeholders, and political and residential landscape. Their engineers have been involved in every phase of bridge design and construction for new bridges, bridge replacements (HBRR), widenings, repairs, seismic retrofit, and associated approach roadways. They have designed structures associated with interchange design, including new and modified overcrossings, grade separations, soundwalls, and retaining walls. Prior work with the Cities of Sacramento and West Sacramento include the City of Sacramento, I Street Bridge Replacement, the City of Sacramento, Norwood Avenue Bridge, and the City of West Sacramento, and Sycamore Trail Extension II.

Modjeski and Masters
(M&M)
100 Sterling Pkwy,
Ste 302, Mechanicsburg,
PA 17050
DIR (1000062410)
M&M, a 100% employee-owned company is a nationwide leader in the design, inspection, and rehabilitation of all bridge types, particularly movable structures. They thoroughly understand the challenges associated with designing, inspecting, and constructing movable bridges throughout the U.S. and abroad. We offer integrated in-house structural, electrical, and mechanical disciplines under a unified project management approach. Due to the specialized nature of movable bridge work, M&M developed a core group of movable bridge focused engineers known as the Movable Bridge Business Unit (MBBU). The MBBU is comprised of more than 40 engineers and is supported by a substantial pool of engineers and technicians with applicable movable bridge experience in each M&M office.

ICF
980 9th Street, Ste 1200
Sacramento, CA 95814
DIR (1000010066)
ICF is a global consulting and technology services provider with more than 5,000 professionals.

Since 1969, ICF has worked with government and commercial clients to overcome their toughest challenges on issues that matter profoundly to their success. Specific to the Sacramento area, ICF has provided environmental consulting and planning services to local agencies and governments, and state and federal agencies, for more than 50 years and has worked for the City of West Sacramento for decades. ICF has demonstrated experience delivering environmental documentation for federally funded transportation projects and following Caltrans local assistance and NEPA Assignment, and City, procedures, and policies. Examples of ICF’s recent work for the City of West Sacramento include CEQA documentation and initial NEPA documentation for the Deck Conversion project, the CEQA/NEPA environmental documents for Broadway Bridge, and ongoing biological analysis work for Pioneer Bluff. ICF’s decade-long lead environmental consultant role for the I Street Bridge Replacement Project further ensures their firm understanding of the project area and agency needs.

Earth Mechanics, Inc.
(EMI)
3541 Investment Blvd,
Ste 4, Hayward,
CA 94545
17800 Newhope St,
Ste B, Fountain Valley,
CA 92708
DBE
DBE (6956)
DIR (1000018020)
EMI is a geotechnical and earthquake engineering consulting company founded as a California Corporation in 1989. The firm specializes in major geotechnical site investigations and testing, seismic hazard and earthquake retrofit evaluations, and foundation design for projects related to transportation infrastructure including rail/transit, freeways, roadways, bridges, and tunnels. For this contract, geotechnical engineering and geology work will be performed primarily from its Hayward office with support from its Orange County headquarters, which has a Caltrans-certified soils laboratory. EMI’s active transportation project experience includes the Tower Bridge Pedestrian/Bicycle Improvements in Sacramento, the OC Loop O, P, & Q – Coyote Creek Channel in Orange and Los Angeles Counties, the I-80/Gilman Street Interchange and Pedestrian Bridge in Alameda County, the Mary Avenue Cable-Stayed Bike/Pedestrian Footbridge in Cupertino, and the San Francisco-Oakland Bay Bridge West Span Pedestrian Overcrossing Study in San Francisco and Oakland. EMI’s projects in Sacramento and West Sacramento include the Tower Bridge Pedestrian/Bicycle Improvements, Sac RT, Sacramento Regional Transit Green Line, Caltrans, West End Viaduct, and Caltrans, US 50 HOV DB.

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I STREET BRIDGE DECK CONVERSION
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City of West Sacramento
M. Neils Engineering, Inc.
100 Howe Ave #235n,
Sacramento, CA 95825
SBE (15683)
DIR (PW-LR-1000704280)
Since 1990, M. Neils Engineering, Inc., a Sacramento-based, certified small business firm, has provided exceptional electrical engineering and lighting design services to public and private clients throughout California. Their primary areas of business include healthcare, education, civic, transportation, industrial and commercial projects. M. Neils is experienced both as a prime consultant and as a sub-consultant, with an established record of providing coordinated, high quality, cost-effective designs. Project experience in the Sacramento region includes Sacramento Regional Transit Heavy Repair Project, Sacramento Regional Transit South Line Stations, and Tower Bridge Lighting Project.

Bennett Engineering
Services + Y&C
Transportation Consultants
(Bennett+Y&C)
3250 Ramos Circle,
Sacramento, CA 95827
DBE
DBE (43459) + SBE (52302)
DIR (1000031394)
The firm provides enduring and award-winning civil engineering services to cities, counties, special districts, universities, private companies, and other professionals. Bennett+Y&C takes pride in finding innovative and cost-effective engineering solutions for transportation, traffic engineering, water, wastewater, hydraulic and hydrology, site development, parks and recreation, and other important infrastructure projects. Project experience with the City of West Sacramento includes the North River Walk Trail Extension, Bridge District Parking Lot, E & F Streets Frontage Improvements, Engineering Services As-Needed, Port Area Complete Streets, Rail Crossing Quiet Zone Update, Southport Levee Trailhead, Sycamore Trail Phase II & III Extension, Triangle Infrastructure Improvements, Washington District Historic Alley, Washington District Parking Lot, West Sacramento Water Tank and Pump Station Design-Build, and the Westacre Park Expansion Project.

Monument ROW, Inc.
(Monument)
3626 Fair Oaks Blvd,
Ste 100, Sacramento,
CA 95864
DBE
DBE (46456)
DIR #PW-LR-1000418551
Monument, a WBE, DBE, and SBE certified firm, is a full-service real estate and right-of-way company providing exceptional service, strategic planning, innovation, and timely delivery.

They serve local, state, and federal agencies, transportation authorities, and engineering partners with public infrastructure projects throughout California. Their team of 40 is comprised of the best in the industry, most with advanced degrees and licenses, most with over 25 years in the business, and leaders of some of the largest and complex projects delivered in the State of California. Monument’s interdisciplinary team is composed of highly experienced project managers, seasoned acquisition agents, relocation experts, and project support specialists, working together with the client to provide solutions at every phase of the project.

Monument is a project partner, equally invested in the goals and objectives of the project and fully integrated with the project team and is known in the industry for successfully completing projects on an accelerated schedule.

AIM Consulting, Inc.
(AIM)
2523 J St #202,
Sacramento, CA 95816
DBE
DBE (35954) + SBE (44639)
ESBE (31132) + WBE (15030164)
AIM was established in 2005 with one overriding goal in mind: to be an active participant in community building and encourage others to do the same through civic engagement. AIM’s public participation professionals are committed to the communities they work in a professional capacity and as volunteers. They provided strategic communications and public participation consulting services and specialize in projects in the natural and built environment that make a positive difference within the community. With more than 30 years of experience their team develops public participation programs that bring diverse community members together and creates a space for constructive dialogue that respects all individuals and leverages the positive work of the engaged community. They have established strong partnerships with public agencies, private businesses, community-based organizations and advocacy groups. Some of their experience with the City of West Sacramento include the I Street Bridge Lantern Festival and Broadway Bridge Project.

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PROJECT UNDERSTANDING

INTRODUCTION
The existing I Street Bridge is a historic wonder. From the Model-T Ford to electric scooters – it has seen some things! And what a great opportunity we have to revitalize it so it can participate in the next 100 years as well.

In a way, the bridge is a structural museum. It’s design tells profound stories about the development of Sacramento and the halcyon days of yore – the bottom level anchored in railroad heritage, as is the city; up top, the narrow, horselesscarriageway recalls the ways vehicular and pedestrian movement have evolved; the sheer might of its steel truss structures are a picture of industrial, early 1900s innovation; and all still in humble service of the river, pivoting to swing open for steamboats and barges alike.

It is our mission to keep these historic stories alive - to preserve, educate, and celebrate.

Going forward, we can ensure this living infrastructure museum keeps living by adding a new chapter of use that will make it central to the new-age circulation patterns of West Sacramento and Sacramento. Through years of working on the I Street Bridge Replacement Project, we have come to understand well the unique community connection that the existing I Street route supports.

The I Street Bridge Deck Conversion for Active Transportation Project is aimed at enhancing safety and accessibility for pedestrians and cyclists by repurposing the existing I Street Bridge. This proposal outlines a comprehensive understanding of the project’s challenges, goals, and strategies to address potential issues during its development.

The I Street Bridge Replacement and Deck Conversion projects are two projects that will expand the connection and accessibility between the Cities of West Sacrament and Sacramento. The projects will connect the waterfronts and provide critical circulation for automobiles, transit, pedestrians and cyclists.

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TECHNICAL APPROACH

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City of West Sacramento

PROJECT UNDERSTANDING
120

PROJECT TIMELINE
The following information and timeline illustrates our
team’s depth of understanding, previous involvement, and evolution of this project.
2013 | Mark Thomas, M&M, AIM, & ICF kicked off the
preliminary engineering and environmental document
for the I st bridge replacement with Zach as the project lead, Jason as structures project engineer and Claire as environmental PM. With the construction of the new bridge removing traffic off of the existing I street bridge, the Cities of West Sacramento and Sacramento discuss initiating a
feasibility study to evaluate the conversion of the existing bridge for active transportation uses.
2017 | Marshall Moore (then with WSP), AIM and ICF
begin work on a feasibility study and environmental
scoping for the Deck Conversion Project. The feasibility study identifies preliminary ramp alternatives, needed
bridge repairs, and potential amenities.
2019 | AIM and the Cities present the project at the I
Street Bridge Lantern Festival where more than 3,000
people come to the bridge to celebrate, learn and
participate in music, parades and speeches. Many provide feedback on the project and further study garners support from over 99% of those who participated.
2020 | ICF and Mark Thomas worked with West
Sacramento to establish the project footprint, clear
CEQA, and develop the project to establish project costs and initiate railroad coordination. A project report was prepared and approved by both the Cities. MT assisted
West Sacramento with grant applications, helping secure more than $16M in grant funding and over $2M in local
funds for final design and construction.
2022 | The CEQA IS MND was adopted in December.
2023 | The project report was completed in January.

With the federal money from the grant awarded, then the PES and Field Review forms were submitted to Caltrans to initiate the NEPA clearance
The technical studies and NEPA document will need to be finished during the next phase of the project

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PROPOSAL

TECHNICAL APPROACH

I STREET BRIDGE DECK CONVERSION
(23-085-RFP)
City of West Sacramento
Mark Thomas, M&M, AIM, & ICF
kick off preliminary engineering and
environmental document for the
I Street Bridge Replacement.

Team | Zach Siviglia (Roadway Lead), Jason
Hickey (Structures Project Engineer) and
Claire Bromund (Environmental PM)
Marshall Moore (then with WSP) and
AIM begin work on a feasibility study
and environmental scoping for the Deck
Conversion Project.

AIM and the Cities of West
Sacramento & Sacramento
present the project at the I
Street Bridge Lantern Festival
where more than 3,000
participated in the celebration
and provided feedback on the
project and further study
garners support from
over 99% of participants.

ICF & Mark Thomas worked with West
Sacramento to establish the project
footprint, clear CEQA, and develop
the project to establish project costs
and initiate railroad coordination.

A project report was prepared and
approved by both the Cities.

Mark Thomas assisted City with grant
applications, helping secure more
than $16M in grant funding and over
$2M in local funds for final design and
construction.
2013
Project Initiation
& Kick-off
2017
Bridge Deck
Feasibility
Study
2020
Establish Project
Footprint &
CEQA
2022

CEQA IS MND
Adoption
2023
Project Report
Completed
The Same Team from Initiation to Construction
Mark Thomas, M&M, TYLin, AIM & ICF
2019 | Awarded Lead Bridge
Architect services. Participated
in public outreach process.
2019
Lantern Festival
& Public
Feedback
Timeline illustrating our team’s
depth of understanding,
previous involvement, and
evolution of I Street Bridge.
121

SITE CONTEXT AND PURPOSE
The I Street Bridge, a significant historic doubledeck swing-bridge connecting West Sacramento and Sacramento, holds immense importance as a vital link over the Sacramento River. Built in 1911, the bridge’s upper deck is intended for vehicular traffic and pedestrians, while the lower deck caters to two-way rail service owned by the
Union Pacific Railroad (UPRR).

The proposed project involves constructing new ADAcompliant ramps to connect a portion of each city-owned approach structure on both ends of the existing I Street Bridge. These ramps will facilitate pedestrian and bicycle access, fostering safer and more sustainable transportation options. Importantly, this effort aligns with the broader I Street Bridge Replacement Project, which aims to demolish existing roadway approach ramps to the bridge and
replace them with more modern and efficient alternatives.

Our approach to comprehending and addressing
the complexities of this project is built on a thorough understanding of the site context, the coordination
required with multiple stakeholders, and a commitment
to preserving historical significance and ecological
balance. We recognize that effective communication
and innovative design solutions will be critical to
achieving project success.

COORDINATION WITH I STREET BRIDGE

REPLACEMENT PROJECT
Coordination with the project development team and
sharing of information is key to the success of both project.

Our team members being integrated into both projects
create a team that can continue the seamless delivery the project.

The close proximity of the two projects create a large
overlap with the project footprints and stakeholders
allowing for efficient sharing of background information, survey, environmental studies and other data that
streamlines project delivery and efficiency.

UPRR COORDINATION
We recognize the unique challenges of coordinating with UPRR within their right of way. Our team has a proven
track record of successfully working alongside
active rail services, ensuring safety, and adhering
to UPRR’s guidelines, with the delivery of over 30
at-grade, UPRR crossing modifications throughout
the state. Effective stakeholder coordination with local authorities, City of Sacramento, City of West Sacramento, and other involved parties will be integral to achieving project milestones.

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SITE CONDITIONS AND CONTEXT
The proposed design was developed from the four ramps originally identified in the feasibility study. The design includes modifications and refinements made through coordination with the City, UPRR and other project stakeholders. The southeast connection to the upper deck was modified to accommodate maintenance vehicle access required for the historic bridge maintenance and fueling.

Existing structures to be demolished after the replacement bridge is completed are shown in red. These demolished structures remove aging infrastructure and allow future development opportunities for both Cities. The proposed ramp structure layouts were proposed to minimize impacts to property available for future development and reduce impacts to views and access to the river.

The project is consistent with planning documents for the Washington District including Washington Realized and the Washington District Public Art Implementation Program. This includes providing level 1 priority bike improvements, development opportunities, improvements to Riverwalk Park and planned art installations. The project will provide multimodal connections to the cities, improve views and access to the river and can incorporate or accommodate art installations and park improvements to provide a catalyst for the Washington District redevelopment.

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Mark Thomas will aid in the development of the ramp
structure plans in accordance with the UPRR/BNSF
Guidelines for Railroad Grade Separations. The “A”
(concept) submittal to UPRR has been completed. The
project will include future submittals to UPRR for the
“B” (30%), “C” (Final) submittal and the Construction
Submittals. These submittals have four week review
periods, so it is important to ensure they are complete and address all comments along the way to avoid project delays.

Etty Mercurio will be providing UPRR
coordination. She has more than 38 years of
experience managing the planning, design and
construction of major railroad grade separation
projects with complicated utility relocations, right- ofway and construction phasing that has required UPRR coordination.

Our team’s extensive experience working with local
agencies to gain approvals for projects with railroad
tracks have included new at-grade crossings,
modifications and widenings to at-grade crossings,
and grade separations of Union Pacific Railroad
(UPRR), Burlington Northern Santa Fe (BNSF), and
CCTR facilities.

We have also developed trusted relationships with CPUC
who is responsible for the approvals of railroad-highway crossings.

Additionally, Mark Thomas has experience preparing and
processing GO 88 documents for approval of at-grade
crossing modifications and C&M agreements.

A GO 88 will be prepared for the project to gain approval of the crossing modifications and for the addition of a formal path below the existing bridge in Riverfront Park.

COMMUNITY ENGAGEMENT AND IMPACT

MITIGATION
The project has wide support from the public as
demonstrated in the responses at the Lantern Festival and the I Street Replacement Public Outreach meetings. Public responses show the majority of users will want separated bike and pedestrian paths allowing for a slow-paced
crossing of the bridge. Key amenities the public would like to see include landscaping, public art, lighting, lookout points, and shade.

AIM will develop a Community Engagement Plan for the
duration of the project. The plan will serve as a roadmap, highlighting the strategies and tasks that will help the city achieve the project’s community engagement goals. It will include how to address public concerns, develop a shared idea for design and implementation, build community
consensus on aesthetics, and prepare the community for
the construction phase.

STAKEHOLDER COORDINATION
AIM will identify methods that incorporate best practices for accessibility, meeting residents where they are,
approachability of government planning processes, and
transparency. For the Community Engagement Plan,
AIM will develop an outline of tasks and strategies to be approved by the city before developing the draft plan.

The city will review the draft plan and provide one round of comments before AIM finalizes the plan and begins
implementation.

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ENVIRONMENTAL AND HISTORICAL

PRESERVATION
Understanding the environmental impact of the project is of paramount importance. Our approach involves thorough
environmental impact assessments to minimize disruptions to the local ecosystem, particularly the purple martin habitat.

Additionally, our commitment to historical preservation will guide us in integrating historical elements into the new structure, paying homage to the bridge’s rich heritage.

ENVIRONMENTAL IMPACT

CONSIDERATIONS
In 2020, the ICF and Mark Thomas team began work
on the project design and environmental analysis to
complete California Environmental Quality Act (CEQA)
documentation for the City and to get a head-start on
National Environmental Policy Act (NEPA) documentation in anticipation of federal funding and oversight by Caltrans.

The project area almost entirely overlaps with the area ICF previously analyzed for the I Street Bridge Replacement project, making ICF’s environmental team uniquely
qualified to complete the deck conversion environmental documentation. After Mark Thomas developed the
preliminary design, ICF analyzed the potential impacts
of the project under CEQA, allowing the City to adopt a Mitigated Negative Declaration (MND) in 2022. ICF also
made substantial progress on technical studies to support NEPA approval, as described in the RFP, though studies
were not completed because it was unclear when Caltrans would become involved as the NEPA lead agency.

Caltrans approved the Preliminary Environmental
Study (PES) Form in June 2023, confirming that a
categorical exclusion from NEPA is the appropriate level of documentation, supported by technical studies. In
the PES Form, Caltrans modified the list of studies ICF initially assumed would be required, adding a full Natural Environment Study (NES) instead of a memorandum, an
Historic Resources Evaluation Report (HRER), and both an Initial Site Assessment and Preliminary Site Assessment.

Converting ICF’s draft natural environment memorandum
to an NES report is straightforward and will be one of
the first efforts completed for this project phase. Because built environment resources in the project area have
already been evaluated as part of other projects, it is ICF’s understanding that Caltrans will decide an HRER is not
necessary after all. Preparation of contemporarily dated reports for hazardous materials can include updates to
data gathered for the I Street Bridge Replacement Project along with new interviews and other research.

While the relationship between the bridge replacement
project and the deck conversion project is often confusing to the general public and parties consulting with agencies for each project, the CEQA/Assembly Bill 52 tribal
consultation done for the deck conversion project with
both Yocha Dehe Wintun Nation (YDWN) and United
Auburn Indian Community (UAIC) will help expedite the
federal Section 106 consultation process that must be
done on behalf of Caltrans. The differences between the projects were explained during the CEQA consultation
and will be reiterated for Section 106 consultation. Also, West Sacramento and Sacramento city tribal consultation leads stay in touch with both tribes, and other tribes, on a regular basis, helping tribal representatives stay up to date. Further, YDWN and UAIC agreed to the standard
mitigation measures the City adopted in the MND. No
new resources are anticipated although, under a different contract, ICF will conduct archaeological subsurface
excavations of areas in West Sacramento proposed to be
disturbed by the bridge replacement project. The results of the excavations will also inform the potential for the deck conversion project to impact buried cultural resources.

Because ICF is preparing permit applications for
the construction of the bridge replacement project,
the regulatory setting for the deck conversion
project is well understood. Our team is uniquely
and best positioned to complete environmental
documentation and permitting for the deck
conversion project and make the project ready for
construction.

Our team maintains a commitment to preserving the
historical significance of the I Street Bridge so future generations can use and enjoy this local icon.

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HISTORICAL PRESERVATION
The historic 1911 bridge was nominated for the National Register of Historic Places in 1982. The bridge is significant, being the heaviest swing bridge ever constructed at
the time and remains the heaviest in the US at over 6.3 million pounds. The bridge provided double tracks for the Southern Pacific Railroad, removing a significant bottleneck on the rail line when the previous timber Howe Truss
Bridge was replaced with the current I Street Bridge. The bridge was designed by John D. Isaacs and constructed by the American Bridge Company of New York, NY.

Our team has already begun to review and consider the
environmental implications of adding a uniform deck and other bridge design elements, such as bridge deck lighting, to the project. These project revisions would have an effect, even if small, on the findings in the adopted MND and
certain draft technical studies because those documents currently assume that the I Street Bridge would not be
altered by the proposed project. The documents that discuss specific impacts related to the historic bridge include the Section 106 Finding of Effect, Section 4(f) memorandum, Visual Impact Assessment, and CEQA Initial Study/MND.

While the I Street Bridge is listed on the National Register of Historic Places, based on our initial review we think it This photograph of the I Street Bridge, originally known as the Southern Pacific Bridge, was taken in 1911, just one year prior to the $1 million dollar structure's official opening. The view comes from the West Sacramento side of the Sacramento River, looking north. The first train to cross the bridge on Monday, April 29, 1912, was the No. 19, a line that ran between San Francisco and points throughout the Sacramento Valley.

Circa 1911 view of the Sacramento approach to I Street Bridge.

Photo courtesy of the California State Railroad Museum. is possible for a uniform deck design to have no adverse effect on the historic bridge under Section 106 and a
less-than-significant impact under CEQA. For example,
it is likely that designing historic looking in-kind (refer to historic photo examples) or hidden lighting and making
other changes to the deck that do not modify character
defining features of the historic bridge, such as the historic railing, would allow for a finding of no adverse effect under Section 106.

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If the uniform deck option is added to the project in a way that does not cause a new or more severe significant impact under CEQA, an addendum to the CEQA MND that only
addresses the changes to the project would be appropriate, eliminating the need to recirculate a CEQA document. For NEPA, the working draft FOE, Section 4(f) memorandum,
and Visual Impact Assessment would be modified to address the potential effects on or related to the historic bridge.

Adding a uniform deck option would not prevent the use of the originally proposed NEPA categorical exclusion.

ADA COMPLIANCE AND ACTIVE

TRANSPORTATION
The Deck Conversion Project will design ADA compliant
access ramps and facilities for pedestrians and cyclists. Our team has expertise in this area, having designed thousands of ADA ramp improvements for numerous local agencies
as well as new overcrossings for active transportation users.

INNOVATIVE APPROACHES
Integrated design solutions that combine all the project components into a cohesive project will improve the
project’s success. By integrating the adaptive reuse
of the historic bridge, planned art installations, park improvements, incorporating the nearby connections at
each corner of the project, and providing context sensitive design that maximizes opportunity for development along the waterfront to further encourage active transportation uses. This is a way to create synergy between the deck
conversion and adjacent projects.

This integrated design approach is combined with an
integrated team. Our team is working on the adjacent trail connections, the previous phase of the Deck Conversion
Project and I Street Bridge Replacement Project. No
other team can better incorporate the design of the deck conversion seamlessly with the adjacent projects.

RISK MANAGEMENT
Managing project risk plays a critical role in successful project delivery. Zach’s proactive management focuses
heavily on identifying risks early in the project that could potentially have an impact on project delivery, costs, right of way and funding. Mark Thomas will prepare a Risk
Register, another useful Caltrans guideline, to identify project elements that could impact the budget, schedule, and scope during the development and delivery of the project. We
will develop the initial draft Risk Register in coordination with the Partners’ project manager and then share it with the PDT typically at the regularly scheduled PDT meetings.

The risk matrix identifies each risk element and assigns a probability of occurrence (high, med, low), lists avoidance or mitigation measures, includes an estimated cost of the risk as a contingency. We maintain the risk register as a live document for the life of the project as the risks may have been avoided/retired, changed, or new risks may be uncovered as the project matures. Avoidance and mitigation measures can be developed by the PDT to reduce the
overall risk to the project. The Risk Register can provide the basis for contingency costs for each phase of the project. For example, identifying the cost of the major risks associated with construction during the final design phase and then using those costs for the basis of the contingency to use during the construction phase. It may be that the typical standard 5% contingency during the construction phase
may need to be increased to 10%. The overall goal is to meet risks with a clear understanding and plan for their occurrence or avoidance.

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TECHNICAL PROJECT APPROACH

INTRODUCTION
Mark Thomas has developed a Technical Project Approach that outlines the specific activities associated with the successful delivery of this project from initiation, planning, execution, and completion. Our technical approach includes details on how our team will advance the project objectives and goals, provide continuity on work efforts, confirm that our approach is fully compliant, and highlighting areas where our team is able to provide additional cost/time savings and benefits to the City.

PROJECT MANAGEMENT APPROACH
Robust project management is the key to successful project delivery. We have assembled our team to provide responsive, quality services that will meet the City’s needs as they arise. We will address any challenges or difficulties and manage all processes effectively and efficiently. We will accomplish this by placing a strong project manager in charge of a team where everyone understands the project and task requirements.

Project Schedule Management
Maintaining an accurate project schedule is critical to the overall success of a project and has a direct correlation to maintaining project budgets. Zach will be responsible for controlling project design and deliverables by developing a comprehensive critical path method (CPM) design schedule that identifies all necessary tasks and interrelationships required for a project. He will track critical path items, monitor float on non-critical items and update the schedule on a monthly (or more frequent) basis. Zach has managed the preliminary engineering and environmental document preparation for several large complex projects with numerous stakeholders. He will utilize this experience to actively manage the project schedule.

Design Cost Control
Engineering design costs will be controlled through active management of design team activities, frequent monitoring of time spent and early identification of any design issue affecting project costs. Unnecessary design changes will be avoided. Zach will inform the City promptly should any potential or proposed design revisions become apparent that may affect the established budget. We intend to minimize impacts by identifying issues early in the process. This approach has been effective on many recent projects. Zach will maintain timely and continual communication with the City.

Communication with Team Members
Our clients can attest to our responsiveness, our proactive approach, and our ability to work collaboratively with agency staff. Establishing open channels of communication and building a strong working relationship between City staff and Mark Thomas will enhance communication throughout the project. We will hold regular project development team (PDT) meetings to report on and monitor progress. These meetings will include Mark Thomas, key City staff, and other stakeholders. Progress and coordination meetings will follow a set agenda and will review action items and key milestones.

Action item lists and meeting minutes will be distributed soon after the meeting. Mark Thomas will also be available to hold briefings for City executives and City council members as needed.

Quality Assurance/Quality Control (QA/QC)
We implement a project-specific Quality Management Plan (QMP) that sets objectives for quality assurance and control activities. This begins with identifying an internal project quality manager, Eric Fredrickson, who will work with the agency project manager to set priorities, schedules, and guidelines for quality procedures and deliverable reviews. These are developed into a Project Management Plan (PMP) that details each task, as well as the appropriate local and Caltrans standards, CADD standards, state and federal guidelines. The PMPs/QMPs stipulate the deliverables and schedules for the various levels of quality control reviews to be conducted throughout the project. $

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Our project managers perform on-going reviews as the project develops and Quality Control Reviews/ Accuracy Checks are conducted for every completed work product. Before delivering to the client, fresh eyes are provided by Independent Technical Reviews which are conducted by those who are knowledgeable but not involved in the day-to-day project development. Interdisciplinary reviews are conducted on projects that bring together multiple disciplines to verify their integration. As appropriate, constructability reviews are conducted involving a construction management team. Finally, the project quality manager audits the reviews to confirm their proper conduct and documentation, and to confirm that all reviewer corrections and concerns were addressed before the deliverable can be sent to the client.

At Mark Thomas, the quality of our deliverables is a top priority.

This comprehensive operational and organizational approach provides the necessary details and description for each task and subtasks, the order with which tasks occur (incl. concurrent tasks), how they are inter-related, deliverables, identify responsibilities that will be provided by our internal team and subconsultants, and how our team will execute the tasks and subtasks.

A project schedule will be provided, that includes the time duration for each task and subtask, identifying key milestones and critical path items that align with the narrative technical approach and anticipated scope of work.

Project Schedule
The proposed schedule will deliver the project to advertisement by mid 2025 for a fall 2025 construction start date. This corresponds with the main construction of the I Street Bridge Replacement Project and allows the Deck Conversion to provide new access to the upper deck prior to the approach structure demolition, maintaining continuous access for users.

The project will begin with topographic survey, utility coordination, continuation of the NEPA environmental document and then roll into bridge type selection and 35% plans. While the PS&E is being developed the public and stakeholders will be engaged at key project milestones ( ) to inform and solicit input on design elements as the project progresses.

Once the project footprint is well defined, right of way exhibits and acquisitions will begin as this is a long lead time activity. The right of way certification will occur prior to the project being advertised for construction.

I STREET BRIDGE DECK

PROJECT TASKS
2024 2025

FEBMARAPRMAYJUNJULAUGSEPTOCTNOVDECJANFEBMARAPRMAYJUNJUL Notice to Proceed
Data Collection & Review
Uniform Deck Alternative
Type Selection Report
Design
Right of Way (ROW) Exhibits
ROW Fee Appraisal
ROW Appraisal Review
ROW Acquisition and Negotiation
ROW Certification
Public Engagement
Bidding Support
Construction
Critical Path Milestone I Street Bridge Replacement Project

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AESTHETICS
As a key part of our design approach, as we’ve
done before, we will be active listeners with the City, stakeholders, and larger community to partner in
developing design solutions that respect the history of the bridge, integrate the connective tendrils into the cities effectively, and excite users to participate in this car-free oasis. After generating a range of alternatives, evaluating their challenges and cost estimates, we will work with the City to select the preferred designs to move forward.

The key architectural challenge is the balance of old and new. In connecting the historic, weathered steel truss spans to the now vibrant, modern communities on either side, we will need to pay close attention to materiality, color, texture, and lighting. Of course, a major part of the contemporary architectural riverside context will be the new lift bridge upstream, which, usefully, we are uniquely qualified to continue architectural themes from one project to the
other. Throughout the world, many successful adaptive
reuse projects have shown that a historic structure can coexist within a contemporary setting. Creating elegant, seamless connections from riverbanks (both natural and
urban) to the approach ramps, and then from the ramps to the historic span is where the success lies. And also where the fun is! We are looking forward to working within such a unique situation, in which there will inevitably be a unique solution.

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SAFETY AND LIGHTING
Lighting is a key element to the project to provide safety for users and to deter unwanted activity. The historic
structure will use lighting consistent with the original design and construction of the bridge. Lighting on the approach ramps and plaza areas could incorporate safety and
aesthetic lighting elements. Lighting can also be used to delineate areas of use including those for cyclists and those areas that could be used for gathering.

ACCESS AND CONNECTIONS
The deck conversion project will improve pedestrian and cycling connections to the waterfront of the cities. These connections need to be designed to minimize impacts to
planned development and civic uses. North of the project the waterfront is planned for future dense residential
development. The project would provide a multimodal
connection for future residents and the improved trail
connection will improve access to where they will live, work and play.

Under the existing I Street Bridge, the paved trail to
the south in the Riverwalk Park abruptly ends at the
bridge. This causes safety and maintenance issues due
to unwanted use north of the bridge. Extending the
trail to the north would provide a connection to the I
Street Replacement bridge and northern destinations
along the levee. This connection would increase users
and discourage unwanted activity. The connection would
require coordination with UPRR as it would be considered a new undercrossing and a GO 88. Mark Thomas will
work closely with the City and UPRR to determine if this connection makes sense and gain needed approvals.

The northeast ramp provides access to the Railyards
Development and destinations north including Matsui park and the new SMUD Museum of Science and Curiosity. A
hotel is planned for this location and although the design was preliminarily coordinated with the planned project, continued coordination on the design is important to
ensure a cohesive design.

Connection of the southeast ramp to the future expansion of the Sacramento Valley Station. The station is the seventh most active in Amtrak station in the United States and it will be important to coordinate with the City of Sacramento
staff including Greg Taylor and Sacramento Regional Transit as that project advances.

PROJECT FUNDING AND COST
The City of West Sacramento has been extremely successful in obtaining funds for the project including more than $16 million dollars in grant funding. This provides full funding for the design and construction of the deck conversion
project as identified in the project report. Mark Thomas will coordinate closely with the City and design team to ensure project funding is adequate as the design develops and will

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look for opportunities to include amenities and features to maximize the project benefit within the funding constraints.

Additionally, we will continue to look for opportunities to obtain additional funding and other project elements that could be incorporated into the project. These may include art installations, improved aesthetics, lighting, flattening the existing bridge deck, bridge repairs and maintenance, benches, planters, landscaping, park elements, or other features.

Grant funds need to be authorized by 2025 for
construction, so it is important to maintain the project schedule to avoid putting grant funding at jeopardy.

DECKING ALTERNATIVES
The existing historic bridge has a deck with elevated
sidewalks and a lower roadway section. This isn’t conducive to the planned use of mixed pedestrian and bicycle use. By filling in the deck a flat uniform surface could be provided and split between high speed cyclist spaces, walking areas and even gathering areas. The fill will need to be lightweight and could be made of a number of materials including
lightweight cellular concrete, polystyrene, foam, framing members with decking or a number of other alternatives.

These will be explored in more detail during the bridge type selection report to evaluate the cost of alternatives and ensure the weight does not exceed the capacity of the historic structure. These alternatives are not expected to have impacts on the historic value of the structure.

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PHASING
Phasing of the project is an important consideration
as the I Street Replacement Project is important to the implementation of the deck conversion project. That
said, the ramp structures on the West Sacramento side
can be constructed before the approach structures
are demolished. This would allow the construction
authorization for the grant funding to occur and
construction to begin even if the replacement project were unexpectedly delayed.

The Sacramento ramps would need to wait until demolition of the approach structures is complete, but an interim
connection was identified in the Deck Conversion Project Report to allow continuous access from the Sacramento
side that would accommodate UPRR maintenance vehicles.

After traffic is shifted off the existing deck, the deck leveling infill could be completed and approach structures demolished.

RIVERWALK PARK
The Riverwalk Park area is the tie in location for the West Sacramento access to the deck conversion project. A
huge opportunity exists to improve this area to provide a gathering place, area for art and play, learning about native people from the area, bridge history, local wildlife and the river environment. This opportunity is echoed in the Washington Specific Plan and the Washington District Public Art Implementation Plan.

River Walk Park South of Deck Conversion from the
Washington Specific Plan
Northwest Connection from the Washington Specific Plan

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The above illustrates some of our initial thoughts on what a potential vision of the River Walk Park at the West Sacramento connection to the deck conversion project could be. Design elements would include, art, gathering, play and reflection. Interpretive signs could provide information on native people, the history of the many crossings at the I street location including the current bridge that has endured the test of time, local species including the many fish in the river as well as bats and the troubled I Street colony of Purple Martins.

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Mark Thomas and Company, Inc.

CPE24-142 CIP 14028 - I Street Bridge Deck Conversion
Expires 12/31/2026
2388811.1 7203.543 21 rev 12/4/23

EXHIBIT B
Scope of Work
135
I Street Bridge Deck Conversion
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SCOPE OF WORK
TASK 1. PROJECT MANAGEMENT & COORDINATION
Task 1.1. Project Management, Meetings and Consultation Mark Thomas will coordinate with the City and manage the project team. This includes preparing contract paperwork, memos, letters, email and phone calls. Management activities also include the development and maintenance of a critical path method (CPM) design schedule and preparation of monthly invoices and progress reports. The schedule will be updated as progress is made, with critical path activities clearly shown for team review purposes. The schedule and billings will be submitted in the form and in enough detail to track the project status and contract expenditures as outlined by the City at the beginning of the project. The project is anticipated to last approximately twenty-four (24) months from Notice to Proceed to construction advertisement.

Mark Thomas will lead the overall coordination effort with the project team. Mark Thomas will schedule, prepare for, and attend project team meetings with the City and stakeholders to share project information, make decisions, assign project tasks, and identify items critical to project delivery. Key team members will be present at each team meeting depending on the items to be discussed. Mark Thomas will prepare and distribute agendas prior to each meeting and prepare meeting minutes with action items within one week after the meeting. It is assumed that there will be fourteen (14) meetings held via conference call and six in-person meetings at the City offices. These meetings include City Council meetings and two (2) City Commission meetings as well as separate meetings for local neighborhoods and interested community groups, including existing ad-hoc committee.

TASK 1 DELIVERABLES
 Project Schedule
 Agendas and Meeting Minutes
 Monthly Billings and Invoices
Task 1.2. Reporting and Invoicing
Mark Thomas will develop and implement a schedule to comply with to ensure accomplishment of the scope of services. Monthly invoices and progress reports will be submitting including:
• Status of work completed to date
• Expense allocation by task/subtask
• Work anticipated to be completed in the next reporting period • Problems/Obstacles identified during the reporting period • Estimated percentage of completion for each deliverable Monthly invoices will be prepared and will include:
• Names of the Consultant personnel performing work.
• Dates and times of Project work.
• Itemized costs by task, including identification of each employee or subcontractor staff that provided services during the period of the invoice, number of hours and hourly rates for each employee or subcontractor staff member, authorized travel expenses with receipts, receipts for authorized materials or supplies, and subcontractor invoices. 136
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Mark Thomas will prepare a report(s), updated monthly, to document all key findings and decisions made including a Project budget detail and key approvals and will document with each invoice.

TASK 2. DATA COLLECTION AND REVIEW
Task 2.1. Site Visits
Key members of the project team will conduct a site visit with City staff to discuss the existing conditions and discuss unities and constraints.

Task 2.2. Data Collection and Review
The project team will review existing information and gather data from the City and publicly available sources. This includes the Technical Memorandum, as-built review, nearby geotechnical data, plans from adjacent projects and other reports, memos and correspondence related to the project.

Task 2.3. Uniform Deck Alternative
Alternatives will be considered for converting the deck to a uniform deck surface. Three alternatives will be considered.

Existing mechanical, electrical and structural considerations will be evaluated and supported by Modjeski and Masters.

The historic nature of the existing bridge and changes required for the uniform deck alternative will be evaluated by ICF. The findings and recommendations from these studies will be documented in a technical memo for review by the City. If uniform deck option is selected to move forward into final design, an additional work request will be submitted to add the final design to the scope of work.

TASK 3. TOPOGRAPHIC AND RIGHT OF WAY MAPPING
Task 3.1. Topographic Survey
Mark Thomas will prepare project control based on California State Plane Coordinate system NAD83 and vertically on NAVD 88, based on GPS derived observations. GPS will be used to accurately locate the on-site control and will be set as needed for this topographic survey task. MT will conduct a topographic survey of the site to the conform limits in order to accurately create a DTM surface for design purposes. It is assumed that all access will be provided to MT at no additional cost and that an encroachment permit will not be needed as MT will not need impede traffic. A boundary survey will be performed to confirm the limits of existing right of way through the project site.

Task 3.2. Right of Way Mapping and Acquisition
A boundary survey will be performed by Mark Thomas to confirm the limits of existing right of way through the project site.

Monument understands there will be up to 5 impacted parcels on the West Sacramento side of the river, and up to 3 parcels/ownerships impacted on the Sacramento side. The Sacramento impacts include UPRR, Caltrans and the State Lands Commission.
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Task 3.3. Base Mapping
Mark Thomas will prepare base maps for the project site in AutoCAD Civil 3D format as the basis of design from data collected in the field and compiled from other sources.

TASK 4. NEPA ENVIRONMENTAL DOCUMENTATION
Task 4.1. Project Description
Confirm written environmental project description for project design to be analyzed in NEPA technical studies. Use the previously prepared project location map. Use engineer-provided graphics for depiction of proposed project.

Task 4.2. Technical Studies
General Technical Memorandum
Prepare one technical memorandum addressing the topics below.  Water Quality
 Traffic/Transportation
 Community/Land Use
Use information in I Street Bridge Replacement studies, as appropriate, and project-specific information provided by engineering team related to temporary traffic control measures; water quality, stormwater runoff and treatment.

Assume that compliance with standard specifications, and local, state and federal laws, will avoid impacts.

Cultural Resources Reports
Historic Property Survey Report and Archaeological Survey Report Request new list of tribal contacts and search of sacred lands files from the Native American Heritage Commission and updated record searches from both Northwest and North Central information centers. Confirm and finalize draft Area of Potential Effects Map. Prepare letters to up to sixteen (16) tribal representatives for City to mail on Caltrans’ behalf to initiate Section 106 consultation. Follow-up with tribes and document in consultation log. Assist City and Caltrans with arranging for up to two Section 106 meetings with Tribal representatives, if meetings are needed. Participate in up to two meetings with City, Caltrans and Tribal representatives.

Assume no need for additional pedestrian surveys for archaeology and built environment. Finalize draft Historic Property Survey Report and Archaeological Survey Report. Document that no archaeological resources are identified in APE as result of survey. Coordinate with Caltrans to confirm that an Historic Properties Evaluation Report (HRER) is not needed, despite the PES Form notation.

In HPSR form document and evaluate the historic resources listed below.  I Street Bridge (listed on NRHP)
 Sacramento SPRR Station District (listed on NRHP)
 Old Sacramento Historic District (listed on NRHP)
 Sacramento River East Levee (eligible for listing on NRHP/CRHR)  CA-SAC-658H (eligible for listing on NRHP/CRHR for the purposes of this project only)  RD 811 Levee Segment (not eligible for listing on NRHP/CRHR) Finding of No Adverse Effect
Assess project effects on the historic resources listed below. Finalize draft Finding of No Adverse Effect document. 138
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 I Street Bridge (listed on NRHP)
 Sacramento SPRR Station District (listed on NRHP)
 Sacramento River East Levee (eligible for listing on NRHP/CRHR)  CA-SAC-658H (eligible for listing on NRHP/CRHR for the purposes of this project only) Section 4(f)/6(f) De Minimis Use Technical Memorandum
Finalize draft memorandum for the 4(f) resources listed below.  River Walk Park and Trail
 Sacramento River Parkway (Central Area) and Trail
 Old Sacramento State Historic Park (Historic District)  I Street Bridge
 Sacramento River East Levee
Include results of cultural Finding of No Adverse Effect as they relate to Section 4(f) conclusions for historic properties.

Document de minimis use determination for River Walk, Sacramento River Parkway and Sacramento River Parkway Trail. Document Section 6(f) resources and lack of conversion of any Land and Water Conservation Fund Act funded properties.

Visual Impact Assessment – Minor Level
Confirm project description and visual changes. Utilize provided images. No need for preparation of additional simulations. Finalize draft Visual Impact Assessment - Minor Level.

Natural Environment Study
Reformat draft biology memorandum to be consistent with Caltrans’ NES annotated outline. Update and insert California Natural Diversity Data Base and federal species lists. Conduct new reconnaissance survey, including an assessment of trees protected under the City of West Sacramento and City of Sacramento tree ordinances, to confirm existing conditions. Confirm originally drafted impacts and mitigation. Assume no impact to listed species and no federal consultation; verify during new reconnaissance level survey. Assume no need for jurisdictional determination for waters.

Air Quality (construction-only) Technical Memorandum
Confirm construction and equipment assumptions originally provided by engineers/City. If needed, provide updated preliminary emissions results to engineers/City to confirm construction assumptions. Confirm contents of originally submitted draft technical memo addressing construction emissions, including that the project would not result in longterm changes in criteria pollutant or greenhouse gas emissions. Prepare updated draft technical memorandum. Assume project is exempt from conformity per 40 CFR 93.126, bicycle and pedestrian facilities.

Noise (construction-only) Technical Memorandum
Confirm construction and equipment assumptions originally provided by engineers/City. Confirm contents of originally submitted draft technical memo addressing construction noise. Prepare updated draft technical memorandum.

Document City noise ordinance compliance.

Task 4.3. Categorical Exclusion
Assume project will qualify for NEPA exclusion under 23 CFR 771.117(c)(3): Construction of bicycle and pedestrian lanes, paths, and facilities, per the signed PES Form. Prepare draft Categorical Exclusion Checklist for Caltrans to review, complete and sign. Prepare draft Categorical Exemption/Categorical Exclusion Determination Form for Caltrans to review, complete, and sign.
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DELIVERABLES
 Area of Potential Effects Map
 Draft Area of Potential Effects Map for joint Local Agency and Caltrans Review [PDF]  Revised Draft Area of Potential Effects Map for joint Local Agency and Caltrans Review [PDF]  Final Area of Potential Effects Map for Approval and Signature [PDF]  Technical Studies
 Administrative Draft Technical Study/Memorandum for Local Agency Review [PDF]  Draft Technical Study/Memorandum for Caltrans Review [PDF]  Revised Draft Technical Study/Memorandum for joint Local Agency and Caltrans Review [PDF]  Final Study/Memorandum for Approval and Signature [PDF]  Categorical Exclusion
 Draft Categorical Exclusion Checklist [MS Word]
 Draft Categorical Exemption/Categorical Exclusion Determination Form [MS Word] TASK 5. ENGINEERING STUDIES AND REPORTS
Task 5.1. Geotechnical Engineering
Preliminary Foundation Reports
EMI will prepare one Preliminary Foundation Report (PFR) to provide preliminary geotechnical recommendations for all the bridges, to assist structural designers in the Type Selection process. This PFR will be prepared using the available subsurface data and the format will be in accordance with the current Caltrans Guidelines.

Geotechnical Investigation
AASHTO recommendations is a soil boring at each bridge support locations where substructure width is less than 100 feet; minimum of two borings are required per location where substructure width is greater than 100 feet. For retaining walls, a soil boring is required every 100 to 200 feet. Based on this, EMI’s geotechnical field investigations plan is presented in Table 1. Boring depths were selected based on the pile lengths shown in the Project Report. Data obtained from some boreholes will be used for multiple design elements. The proposed approximate boring depths will be raised if refusal is encountered. The boreholes will be excavated using a truck-mounted or track-mounted drilling rig.

Asphalt concrete cold-patch will be used to replace asphalt that is removed by excavations, and quick-set cement will be used to replace concrete that is removed by excavations.

EMI will prepare a boring location plan, and this plan will be used to secure the well permits as well as City and Caltrans encroachment permits. Any other permits, if required, will be secured by others.

EMI field personnel will classify and continuously log subsurface soil conditions encountered in the test boring at the time of drilling, and will collect soil samples for laboratory testing, including bulk samples of near-surface soils and small disturbed and relatively undisturbed ring samples of deeper soils. The small disturbed and relatively undisturbed soil samples will be collected using split-spoon samplers at a vertical interval of about 5 feet, alternating between the Standard Penetration Test (SPT) sampler and the Modified California Drive (MCD) sampler. Samples of subsurface soils will be logged during the field investigation, secured in their containers or collected in plastic bags, and transported to the EMI laboratory. The borings will be drilled and capped in accordance with the permit requirements. 140
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Table 1. Proposed Soil Boring Information
Design Element Proposed Number of Borings Approximate Proposed Depth (feet)
Five-span SW Ramp Bridge 6 80
Ten-span NW Ramp Bridge(1) 9 80
Ten-span NE Ramp Bridge(2) 7 80
Six-span SE Ramp Bridge 7 80
Notes:
(1) Bents 4 and 9 have same foundations.
(2) Bents 3 and 8, 4 and 9, 5 and 10, Bent 6 and Abutment 11 have same foundations.

Laboratory Testing
Field logs of the boreholes will be reviewed to select representative soil samples for laboratory testing. Various laboratory tests will be performed on soil samples to determine or derive their physical and engineering characteristics.

Anticipated laboratory tests include: in-situ density and moisture content, grain size, Atterberg Limits, direct shear, UU triaxial, consolidation, R-value, and soil corrosion tests. Laboratory tests will be conducted in general accordance with American Society for Testing and Materials (ASTM) standards or California Test methods.

Geotechnical Engineering Analyses
Results obtained from the field investigation and laboratory testing will be used to characterize subsurface soils and conditions and create idealized soil profiles for design purpose. The following analyses will be performed for the project:
 Evaluation of seismicity and estimation of Peak Ground Acceleration based on the Caltrans design criteria, and recommendations of ARS curves for the bridge structural design.  Assessment of soil liquefaction potential, seismic settlement, and lateral spreading.  Foundation analysis for bridge and retaining walls.
 Assessment of global slope stability.
 Evaluation of soil corrosivity conditions and recommendations for mitigation measures.  Design of pavement structural section in accordance with the Caltrans method.

Report Preparation
EMI will prepare one Foundation Report to provide all the geotechnical design and construction recommendations for the project. The Foundation Report will include LOTB sheets, and recommendations for all the bridges, approach retaining walls, and pavement structural sections. EMI will address any comments resulting from the City review and prepare Final Foundation Report.

Task 5.2. Environmental Site Assessment (ESA)
Phase I ESA
The ESA will assess whether potential sources or indications of hazardous materials conditions are present within or adjacent to the proposed project limits. We will complete the ESA in general accordance with ASTM E1527-21 “Standard Practice for Environmental Site Assessment: Phase I Environmental Site Assessment Process” requirements.

Blackburn will:
 Review project plans and needs with the design team
 Conduct a site reconnaissance to observe current land use and indications of potential contamination by hazardous materials on or adjacent to the Project area. 141
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 Complete an initial review of online regulatory databases such as the State Water Resources Control Board GeoTracker site and/or the Department of Toxic Substances Control (DTSC) EnviroStor site, to determine if known impacts and/or previous environmental work exist for the Project area.  Review historical aerial photographic and topographic map coverage of the property and surrounding areas for indications of sources for potential contamination. Review a commercial database including federal, state, and county records for indications of the use, misuse, or storage of hazardous and/or potentially hazardous materials on or near the Project.
 Based on the historical research, identify past and present operations conducted on or adjacent to the Project area to assess the potential for hazardous materials impacts to the Project.  Prepare an ESA Report documenting our findings, conclusions, and recommendations.

Phase II ESA
The Phase II will further assess the potential presence of contaminants in soil or groundwater within the project limits.

Blackburn will conduct the Phase II ESA in general accordance with ASTM E1903-19 Standard Practice for Environmental Site Assessments: Phase II Environmental Site Assessment Process.

Blackburn will:
 Prepare a Sampling Workplan with sample locations, depth of samples, collection method and analytical analysis.
 Review project plans and Sampling Workplan with the project team.  Coordinate up to three one-hour meetings with DTSC to discuss the following:
o Current metals and 1,2-DCA levels in soil and/or groundwater at Capitol Plating. o Restrictions on work within the Sacramento Railyards.

Following the meetings with DTSC, Blackburn will modify the proposed Phase II if needed to incorporate any DTSC comments. Blackburn will:
 Prepare a limited health and safety plan for site investigation.  Mark boring locations for Underground Services Alert (USA).  Retain an underground utility search company to conduct a ground penetrating radar (GPR) survey at boring locations.
 Obtain Yolo County Environmental Health Division (YCEHD) and Sacramento County  Environmental Management Department (EMD) Monitoring Well/Soil Boring permits.  Retain a drilling subcontractor and schedule the subsurface exploration.  Retain Sunstar Analytical Laboratories for sample analysis.

Blackburn’s engineer or geologist will complete the following tasks:
• Use a Photoionization Detector (PID) to monitor boreholes during subsurface exploration. • Hand auger up to 25 borings to 3 feet below ground surface (bgs) . • Collect soil samples at depths of about 0-6 and 24-30-inches below the ground surface (bgs) in each of the 25 borings (up to 50 samples total).
• Transfer samples into glass jars, label with the sample time, date, location, depth, and the sampler’s initials. • Clean sampling equipment with an Alconox wash solution and a distilled water rinse between each sample location.
• Pack samples in a cooled ice chest and prepare continuous chain-of-custody (COC) documentation. • Ship the samples to an accredited analytical laboratory. • Discharge wash and rinse water to the ground surface. • Backfill borings with cuttings.
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• Use a PID to monitor boreholes during subsurface exploration. • Retain a drilling contractor to drill up to 8 exploratory borings with a truck-mounted drill rig using direct push technology.
• Drill to a depth of 10 feet bgs or until first groundwater is encountered. • Allow groundwater to stabilize.
• Collect one groundwater sample from first-encountered groundwater in each borehole by pump via ¼” poly tubing or by dropping a plastic bailer into the borehole. • Collect groundwater samples in 250 milliliter (ml) polypropylene or 40 ml volatile organic analysis (VOA) vials.
• Direct the drilling contractor to collect soil samples at 3-, 5- and 10-feet bgs. • Cut acetate liner at specified intervals, and cap and tape and label with the sample time, date, location, depth, and the sampler’s initials. We will hold soil samples pending results of groundwater sample analysis.
• Place the samples in a cooled ice chest and prepare continuous COC documentation. • Ship the samples to an accredited analytical laboratory. • Backfill borings with neat cement.
• Notify the Yolo and Sacramento County/City Inspectors 48 hours in advance of drilling.

Blackburn’s engineer or geologist will submit samples to the analytical lab for analysis.

The analytical lab will test up to 16 soil samples for:
• California Administrative Manual (CAM) 17/Title 22 Metals by EPA Method 6010B and various. • Semi Volatile Organic Compounds (SVOCs) by EPA Method 8270. • pH by EPA Method 9094.
• Hexavalent Chromium by EPA 7196A.

The analytical lab will analyze up to 56 soil samples for:
• Total Lead (EPA Method 6010B).
• Soluble Lead by the Soluble Threshold Limit Concentration – Waste Extraction Test (STLC-WET) method for samples with a total lead concentration above 50 mg/kg for • Soluble Lead by the Toxicity Characteristic Leaching Procedure (TCLP) method for STLC-WET samples exceeding the screening level of 5 mg/l.

The analytical lab will test up to eight groundwater samples for one or more of the following:
• 1,2-DCA by EPA Method 8260B.
• Total Petroleum Hydrocarbons (TPH) by EPA Method 8015B. • SVOCs by EPA Method 8270.
• CAM17/Title 22 Metals by EPA method 6010B.
• Hexavalent Chromium by EPA Method 7196A.

Laboratory quality assurance will consist of method blanks and spiked samples.

Blackburn will prepare one draft and one final Phase II report that contains:
• Scope of services.
• Site description.
• Subsurface soil and groundwater conditions with estimated vertical and lateral extent of soil and groundwater impacts.
• Analytical laboratory test results.
• Conclusions and recommendations for hazardous materials management during construction. • Limitations and risk mitigation.
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• Vicinity map.
• Site plan showing approximate boring locations.

Task 5.3. Type Selection Report
Mark Thomas will prepare a Structure Type Selection Report to assist the City in determining the best suited structure type for the project. The Type Selection Report will discuss geotechnical, seismic, constructability, aesthetic, utility, and drainage issues related to the structure. Two different alternatives will be considered in the report, which will include a General Plan, Foundation Plan, and General Plan Estimate for each structure alternative. Safety improvements to the existing movable structure that are needed with the change of use will be identified and are anticipated to include barrier gates, warning lights and audio equipment.

Task 5.4. Drainage Analysis
Mark Thomas will perform drainage analysis of the proposed improvements and address impacts potential impacts or connections to existing systems in the Cities of West Sacramento and Sacramento. Proposed improvements will comply with post-construction stormwater requirements of each City. Drainage report will include, at minimum, requirements of both cities, capacity of proposed and impacted existing facilities, and analysis results.

TASK 6. PERMITS, AGREEMENTS AND COORDINATION
Clean Water Act Section 408, Central Valley Flood Protection Board Encroachment Permit Schedule a pre-application meeting with CVFPB and USACE. Prepare and submit the Encroachment Permit Application package to the CVFPB. Include the CEQA document, project description, site photographs, construction drawings, and technical studies, including geotechnical reports, if available. Request endorsement by the local levee maintaining agencies (e.g., West Sacramento and Sacramento Area Flood Control Agencies) prior to submittal to the CVFPB. The CVFPB, as the non-federal sponsor of the federal Project Levees, will request 408 permission for the project from the Corps. Provide additional copies of materials requested by the Corps. The CVFPB will issue the Encroachment Permit after provided with the 408 permission.

If the project does not land on the CVFPB consent calendar, permitting specialist will attend one (1) Board meeting as part of the meeting task below.

Department of Fish and Wildlife Code Section 1602
Prepare a streambed alteration notification package describing the project features; construction period; construction methods; impacts to vegetation, fish, and wildlife; and the proposed monitoring plans. Upload notification materials to the CDFW Permitting Portal. Notification fee (provided by City) will be sent to the CDFW regional office.

California State Lands Commission Land Use Lease
If necessary, prepare a lease application or lease amendment, including supporting environmental data. Include an outline of the proposed project, design materials (as provided by the engineering team), supporting environmental data, and payment of appropriate fees (by the Lessee).

Coordination Meetings and Permit Process Management
Permitting specialist and environmental project manager will attend up to six (6) permit-related meetings with local or permitting agencies, including one CVFPB meeting. Up to two (2) of the six meetings will be field meetings. Oversee the permit application process, and coordinate with local agencies and the engineering team during the preparation of the applications, up to the budget provided.

CPUC General Order-88B for rail crossing modifications
Mark Thomas will prepare the GO 88 for the rail crossing modifications for the project. The team will coordinate with the City, CPUC and UPRR on the preparation of the permit and approval. 144
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DELIVERABLES
 Draft and final permitting project description, project disturbance boundary map, project disturbance boundary shape files or CADD files based on the provided engineering information listed under Assumptions (below).  Draft applications or notifications for City and Engineering Team concurrent review [PDF]  Revised Draft for approval [PDF]
 Final signed versions delivered to agencies [if needed, up to 3 printed copies approximately 50 pages of each permit application with figures and representative photographs] TASK 7. UTILITY COORDINATION
Mark Thomas will coordinate with utility providers within the Project limits in both cities. Chapter 13 of the Caltrans Right of Way Manual and Chapter 14 of the LAPM will be followed for utility coordination procedures. Mark Thomas will undertake utility coordination with utility owners to secure available record maps of existing utilities in the project area.

Mark Thomas will prepare existing utility mapping in CAD for the project. Up to 10 potholes are included for this scope of work.

TASK 8. FINAL DESIGN
Task 8.1. 35% Drawings (GAD)
Prepare strip map GAD of the project. The 35% improvement plans shall include the following:
 Prepare Geometric Approval Drawings (GAD) strip map showing geometrics of control lines, station lines, traffic lanes, shoulders, sidewalks and location of all structures to be constructed within the project. Location and type of gates, lights and pedestrian safety equipment for the movable span.  Prepare a 35% Engineers Cost Estimate (11-page format), include state furnished items and supplemental work.

Site and Landscape Design Development
Upon completion of the site reconnaissance, Mark Thomas will proceed to prepare a Design Development Package.

The purpose of the package is to transition the site design of the project from conceptual level to construction documents and to verify utility points of connection, irrigation equipment, plant palette, rough construction details, general dimensions, materials, colors, and finishes.

Package will include:
a) Site Construction Plan: indicating location, critical dimensions, and proposed materials for hardscape and site improvements.
b) Outline of Specifications
Plans will be prepared in AutoCAD at 20 or 30 scale. No playgrounds, shade structures, splash/spray pads, fitness stations, restrooms, or elements requiring building permits or structural design are anticipated in this scope. If these elements are discovered to be desired by the City and residents in the course of public outreach, Mark Thomas would be happy to include them as a contract amendment. Safety lighting layout and analysis to be provided at 35% level.

Lighting fixtures consistent with historic structure to be provided on the existing historic structure. Lighting fixture alternatives for approach structures and landscape lighting will be provided to the City for review and selection.

Electrical engineering, lighting layout and site lighting to be provided the project’s electrical engineer for analysis with 145
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aesthetic input from Mark Thomas’s landscape architecture and urban design division.

Task 8.2. Aesthetic Alternatives
Conceptual Site Design
The conceptual site design component of this project is defined as those areas at grade within the project limits than can be identified as:
a) Architectural aesthetic enhancements for ramps and retaining walls b) Architectural style for site lighting
c) Railings and fences
d) Ramp tie-ins
e) Planting areas
f) Wayfinding
Mark Thomas team of in-house landscape architects and urban designers will implement a conceptual design process in conjunction with City and bridge/ramp/deck conversion development. We will begin the process with background and context investigation. For this, we will collect past studies, planning documents, specific plans, utility information, traffic studies, and other plans for nearby projects that may influence the site design for this project. Then a base map will be developed for use in site analysis and conceptual design. After developing the base map, we will incorporate observations into three plan studies:
a) Existing Conditions Plan – documenting land use, parking lot driveway aprons, current overlooks, signage and monumentation, existing parking locations, existing urban forest, utilities b) Opportunities and Constraints Plan – identifying key opportunity sites, congestion areas, destinations, need for sight lines, safety issues, etc.
c) Conceptual Site Plan – illustrating layouts and locations of various site amenities, attractions, public spaces, and green infrastructure. Mark Thomas will prepare two alternative concept designs to include one plan view for each alternative, elevation views, and up to three illustrative cross sections for each alternative.

After completing these three studies, Mark Thomas’s landscape architecture and urban design division will submit them as a complete “administrative draft” package to City staff for review and comment. After receiving comments we will refine the exhibits for use in the first public workshop. Based on feedback received we will refine the two alternative designs into a single preferred design. This preferred alternative package will be taken to the public for feedback in a second workshop, after which we will prepare a final conceptual site design package to be presented before City Council. One round of comments and feedback are anticipated.

Concept Bridge Architecture
TYLin Architecture Type Selection Design
 Study global precedents and local context sensitivities, inspirations.  Generate 3 high level concepts with simplistic supporting render images (3 each).  Produce supporting diagrams/images/exhibits for presentations.  Collect comments after stakeholder/client presentation and revise concepts accordingly.  Present 1-2 final alternatives for selection.
 Assist with high-level cost estimating.
 Coordinate 3d design to Mark Thomas for 2d drafting.
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Task 8.3. 65% PS&E
Prepare 65% improvement plans of the project in accordance with Caltrans requirements. Plans will be prepared using Civil 3D and AutoCAD. Plans will be prepared in accordance with City and Caltrans Standards. A list of anticipated sheets are shown below:

Sheet Type
Title
Typical Cross Sections
Key Map and Line Index
Project Control
Layouts
Profile and Superelevation Diagram
Construction Details
Temporary Water Pollution Control Plans
Landscape Plans
Contour Grading
Drainage Plans, Profiles, Details and Quantities
Pavement Delineation Plans and Quantities
Electrical Plans
Structure Plans
Log of Test Borings
a. Prepare plans listed above. These plans will be substantially complete; however, they are unchecked details.

Quantity sheets may be just a format outline without calculated quantities shown. b. Prepare a Construction Working Day Schedule
c. Prepare the 65% Quantities and Engineers Estimate using BEES items codes and descriptions. The estimate will include supplemental work and State furnished materials.

Specifications will be prepared using Caltrans format and Current Caltrans standard specification and standard special provisions and will incorporate City boiler plate.

TASK 4 DELIVERABLES
 Plans
 Specifications
 Estimate
 Reports as noted.
 All deliverables will be electronic, no hard copies
Task 8.4. 95% PS&E
Prepare 95% improvement plans of the project in accordance with City and Caltrans preparation and CADD manuals.

Expected plan sheets are shown under the 65% submittal task. All comments from the 65% review will be documented and closed out. Comments received from the outreach meeting will be discussed with the PDT for consideration.

Mark Thomas will prepare structural calculations and plans for the selected bridge alternative. For the purposes of this scope of work, it is assumed that cast-in-place, reinforced concrete box girder is the preferred structure alternative. The structure design will be in accordance with AASHTO LRFD Bridge Design Specifications, 8th Edition with the California 147
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Amendments and Caltrans Seismic Design Criteria, Version 2.0. The 2022 Caltrans Standards and current versions of the Caltrans Structure Technical Policies and Bridge Design Manuals will be used. a. All plan sheets listed under the 65% submittal,
b. Draft Special Provisions
c. Engineers Estimate in BEES format
d. Structures Calculations
e. Updated Working Day Schedule
f. Constructability Review and Resolve of 65% comments
Mark Thomas, will perform independent design checks of the structure in conformance with Caltrans bridge design procedures. The independent check will be completed by an engineer who was not involved in the original design of the structure.

TASK 5 DELIVERABLES
 Plans
 Specifications
 Estimate
 Working days schedule
 Comment responses
 All deliverables will be electronic, no hard copies
Task 8.5. Final PS&E

1. Prepare final improvement plans of the project in accordance with City standards and Caltrans preparation and CAD manuals.

2. Final improvement plans shall update the 95% PS&E submittal

3. Prepare the Resident Engineer’s File and Materials Handout.

4. Provide updated cost estimate
TASK 6 DELIVERABLES
 Final Plans, Specifications and Estimate
 RE File and Materials Handout
 Informational Handout
 Reports
Mark Thomas will prepare structural calculations and plans for the selected bridge alternative. For the purposes of this scope of work, it is assumed that cast-in-place, reinforced concrete box girder is the preferred structure alternative. The structure design will be in accordance with AASHTO LRFD Bridge Design Specifications, 8th Edition with the California Amendments and Caltrans Seismic Design Criteria, Version 2.0. The 2022 Caltrans Standards and current versions of the Caltrans Structure Technical Policies and Bridge Design Manuals will be used. 148
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TASK 9. BIDDING SUPPORT
Mark Thomas will attend a pre-bid meeting and support the City with responses to request for information (RFI) during Project advertisement.

TASK 10. RIGHT OF WAY SERVICES
Fee Appraisal
 The appraisal will be prepared by individuals licensed with the State of California, Office of Real Estate Appraisers, as a Certified General Real Estate Appraiser. Our appraisers both retain the requisite qualifications and experience necessary to competently complete appraisals in a competent and professional manner, in accordance to applicable laws and policies.  Prepare the Notice of Decision to Appraiser letter for each property, advising the property owner of the proposed project, introducing the appraiser, enclosing an Acquisition Brochure describing the City’s acquisition process, and contract information to answer questions and concerns.  The appraisal report will comply with laws that are applicable to the specific appraisal assignment and the Uniform Standards of Professional Appraisal Practice (USPAP).  Afford the property owner or the owner’s designated representative the opportunity to accompany the appraiser on the inspection of the property.
 Perform an inspection of the subject property. The inspection should be appropriate for the appraisal problem, and the Scope of Work should address:
o The extent of the inspection and description of the neighborhood and proposed project area, o The extent of the subject property inspection, including interior and exterior areas, o The level of detail of the description of the physical characteristics of the property being appraised (and, in the case of a partial acquisition, the remaining property).  In the appraisal report, identify the highest and best use. If highest and best use is in question or different from the existing use, provide an appropriate analysis identifying the market-based highest and best use.
 Present and analyze relevant market information.
 In developing and reporting the appraisal, disregard any decrease or increase in the fair market value of the real property caused by the project for which the property is to be acquired, or by the likelihood that the property would be acquired for the project.
 Report the appraiser’s analysis, opinions, and conclusions in the appraisal report.

DELIVERABLES: UP TO 8 APPRAISALS
A. Appraisal Review
Review appraisals will be provided for each appraisal, and in accordance with State and Federal law and City policy as required. The review appraiser will, as appropriate:
 Identify the reviewer’s client and intended users, the intended use of the reviewer’s opinions and conclusions, and the purpose of the assignment.
 Identify the following:
o Subject of the appraisal review assignment.
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West Sacramento City CouncilJune 5, 2024

West Sacramento City Council
June 5, 2024