West Sacramento City Council
September 18, 2024

SCOPE OF WORK
Mark Thomas will follow the scope of work below for the Great California Delta Trail – Clarksburg Branch Line Extension Project in the City of West Sacramento (City). In the performance of this scope of services, Mark Thomas will diligently perform this scope of work and will be responsible for items of work under this contract to the extent that issues arising from the performance of these services are within our reasonable control, and the Mark Thomas' obligation to indemnify and defend are limited to the extent actually caused by Mark Thomas in the performance of this scope of work.

Mark Thomas will provide contract documents (final) design services needed to perform the tasks noted below. All reports and/or studies, renderings and exhibits, plans and specifications, calculations, etc. developed by Mark Thomas will at a minimum comply with the City of West Sacramento and Caltrans standards. Electronic file deliverables will be in PDF (Portable Document Format), Microsoft (MS) Word, Microsoft (MS) Excel, and/or CAD (Autodesk AutoCAD 2024 format).

TASK 1. PROJECT MANAGEMENT AND COORDINATION
Task 1.1. Project Management
This task includes project management time to manage the scope tasks below. Mark Thomas' Project Manager will plan, organize, direct and monitor project work activities and resources in accordance with contracted scope, schedule and budget. This task includes performing ongoing general project management with the client, subconsultants and stakeholders including preparing contract paperwork, monthly status reports, memo’s, letters and e-mail, making phone calls and maintaining project files. This scope of work is based on an anticipated contract duration of 36 months.

Task 1.2. Schedule and Monthly Status Reports
This task will include developing a master Critical Path Method (CPM) schedule and maintaining it through the design process. Input will be collected from PDT meetings and incorporated for the duration of the project. The CPM schedule will be updated monthly and at major project milestones and will be prepared using Microsoft Project software.

This task will also include preparing monthly status reports, which will be submitted with invoices. The status report will outline all activities which for which charges have been made by the Consultant or sub-Consultants.

Mark Thomas will prepare a draft status report and submit it for approval prior to submitting the first invoice.

Task 1.3. Meetings and Coordination
We will hold Project Development Team (PDT) meetings with subconsultants and City staff to ensure mutual understanding of the intended purposes, objectives, milestones and deliverables of the project.

Meetings will generally be held centered on or near key project milestones. Mark Thomas will take the lead in conducting the meetings including preparation and distribution of the meeting agenda, arrangement of attendance of meeting participants, and preparation and distribution of meeting minutes, including the recap of 348
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actions to be taken prior to the next meeting. This scope assumes a PDT meeting once per month until the project is completed for a total of 36 PDT meetings.

Task 1.4. Quality Control
The Mark Thomas Quality Control plan consists of established procedures for performing the work (which are reassessed with each project), including methods for design calculations, establishing appropriate levels of design development for intermediate submittals, identification of regularly scheduled plan reviews, design checklists, and methods of project documentation. Specific methods for QA/QC will include:
• The Mark Thomas Quality Assurance Manager will perform an independent review of the project plans, estimates, and reports at each submittal for consistency, constructability, and accuracy. • Design Technicians will use a “review stamp” for each round of changes which will track who commented on the plans, who checked the drafting, and when the final product was reviewed again by the design engineer.

Mark Thomas will implement and maintain these quality control procedures during the preparation of plans and documents throughout the project.

Task 1.5. Request for Authorization: Construction Authorization Project funds for construction are anticipated to include federal grant funds administered by Caltrans Local Assistance. Mark Thomas will assist the City to ensure the project is developed in accordance with the guidelines presented in the current Caltrans Local Assistance Procedures Manual (LAPM) and Caltrans Local Assistance Procedures Guidelines (LAPG). This task includes any work involved in coordinating with Caltrans, District 3 Local Assistance, for the development of the Right of Way and Utility Certification documents, Request for Authorization (RFA) documents to obtain the Caltrans Authorization (E-76) for Construction, and other forms required by Caltrans Local Assistance for approval.

Task 1 Deliverables:
• PDT Meeting Agendas and Minutes (36 Meetings)
• Monthly Status Reports
• CPM Master Schedule, Updated Monthly
• QA/QC Checklists and Plan Reviews
• RFA Documents (Exhibits 3-A; 9-D; 12-D; 13-B)
TASK 2. DATA COLLECTION & SURVEYING
Task 2.1. Field Visits
Mark Thomas will conduct site visits and take photographic inventory of existing conditions to reference during the detailed design process and make observations related to potential conflicts with existing utilities and privately-owned improvements. For estimating purposes, two (2) days of site visits have been assumed for this phase of design. Supplemental photo logs for the site visits will be prepared and submitted to the City electronically.
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Task 2.2. Topographic Surveys and Right-of-Way Mapping
Project Control
Mark Thomas will establish project control based horizontally on the North American Datum of 1983 (NAD83) derived from National Geodetic Survey (NGS) Markers, and elevations will be established based on the City of West Sacramento GPS Control Record of Survey recorded in Book 13 of Maps and Surveys at page 61-69, with the county recorder. A narrative will be prepared describing the points held, the benchmark(s), basis of bearings and vertical datum information. Mark Thomas will include control points with values in a spreadsheet, which will include coordinates and elevations used for each control point. Up to thirty-six (36) durable project control points will be set for utilization of all surveys and for future construction control, including a minimum of three points outside of the project limits. This task also includes setting a sample of flight panels for aerial imagery.

Right-of-Way Mapping
Mark Thomas will research and define the existing trail easement and right-of-way. Preliminary research indicates that a 50-foot-wide easement exists along the former railroad corridor of the CBLT. Records of Surveys, Parcel Maps, Subdivision Maps, and deed documents will be researched for all affected right-of-way and private properties that are adjacent to the easement and along connecting alignments to the north and south end of the project. Mark Thomas will perform field surveys to locate monuments, wells, pins, iron pipes, and other physical evidence to define the existing CBLT right-of-way along with resolving boundary lines of other impacted parcels identified for acquisition. A right-of-way base map will be prepared showing resolved boundary line work along with adjacent parcels shown based solely on publicly available recorded survey maps and/or vesting deeds or shown graphically by county GIS parcel information. It is assumed up to fourteen (14) parcels along the proposed alignment will be impacted and will require acquisition and temporary construction easement. Mark Thomas will obtain up to fourteen (14) preliminary title reports and all easements and encumbrances discovered in the title reports will be plotted and included in the right of way base map. Cost for preliminary title reports have been included in ODC’s.

Topographic Survey & Aerial Imagery
Mark Thomas will perform design level (non-aerial) topographic surveys along the Clarksburg Branch Line Trail (CBLT) alignment and connecting alignment(s) for approximately 6.5 miles. Data will be collected utilizing conventional total station and GPS methods. Terrestrial laser scanning will be used in areas of limited access and heavy traffic. A topographic survey (approximately 75’ in width) will be performed to locate the existing railroad bed, top of bank, toe of bank, slopes, culverts, drainage, utilities, fences, gates, and trees (that are within 10 feet of the edge of the CBLT right-of-way or to existing fence line). At roadway crossings, improvements such as pavement, crowns, shoulders, ditches, trees, fences, utilities, and other features will be identified sufficient for conform and alignment. Base mapping of topographic information will be performed and include 1’ contours and resolved 3D surface in an AutoCAD based drawing. Delivery of an ortho-rectified, hi-resolution drone image of the alignment will be performed. The image will act as a visual and design aid. The image will be scaled to the ground control survey and will cover the full alignment and 100 feet in width.

Task 2.3. Utility Data Collection and Mapping
To the extent possible, relocation of dry utilities, including gas, overhead electric and communications, irrigation and vaults/boxes will be avoided to mitigate the potential schedule risk for completion of design and scheduling of relocations by others.
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Mark Thomas will request the County to provide a utility contact list for potentially affected utility owners and will include the facility information received on the plans and anticipate only minor surface adjustments of facilities will be required. Mark Thomas will send air photo base maps with any known utility base information shown (“A” Plans) to utility providers with a brief explanation of the project. System mapping/facility confirmation will be requested so revised project utility mapping can be generated for the project site. Affected agencies contacted and utility data received will be tabulated in a tracking matrix. Mapping of the utilities will adhere to ASCE Quality Level C which includes line work based on utility record information rectified and supported by topographic surveys of surface-visible utilities. This data will be incorporated into the topographic mapping deliverable.

Based on the 30% plans, Mark Thomas will prepare utility conflict maps (“B” Plans) and coordinate relocation designs with the affect owners, and will prepare “C – Notice to Owner” letters notifying the utilities of the pending construction. Preparation and submittal of C - Notice to Owner letters is included in Task 5 below. Mark Thomas will prepare and maintain a Utility Coordination Status Matrix for the project to document utility coordination and correspondence.

Should any relocations of private utility facilities be required, it is assumed that these designs will be provided by the private utility company.

Task 2.4. Geotechnical Services
Project Management, Coordination, Review and USA:

Blackburn will:
• Review preliminary project plans and discuss the project constraints, expectations and schedule with Mark Thomas and the City of West Sacramento.
• Review readily available relevant geotechnical data along the project alignment. • Coordinate site access and mark hand auger boring and Cone Penetration Test (CPT) locations for notification of Underground Service Alert (USA).

Blackburn assumes:
• That any right-of-entry agreements or permits necessary to access the site for USA and to complete our subsurface exploration will be obtained by others.
• A private utility locator is not required.
• A Yolo County Environmental Health Department (YCEDH) Boring permit is only required for the CPTs. • Boring and/or encroachment permits are not required for the Hand Auger borings.

Subsurface Exploration and Laboratory Testing:

Blackburn will rely on our existing geotechnical information from our previous Geotechnical Repot for the section along South River Road.

Blackburn will use a hand auger to drill 15 borings to depths of 4-5 feet along the proposed trail alignment between S. River Road and Willow Point Road. At selected intervals, we will obtain relatively undisturbed soil samples using a hand-driven sampler. We will also obtain bulk soil samples from the auger cuttings. Blackburn will backfill the borings with soil cuttings and/or granular soil upon completion. Blackburn’s engineer or geologist will log the borings and deliver the samples to our laboratory for testing.
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Blackburn will perform a CPT at each of the planned pedestrian bridge abutments (2 CPTs total). The CPTs will be advanced to maximum depths of 100 feet below the existing ground surface unless refusal is encountered shallower. Shear wave velocities with depths will be measured during advancement of the CPTs.

Blackburn will perform up to five R-value tests, 5 Atterberg limits tests, and 20 moisture content and dry density tests on samples retrieved from the borings.

Draft and Final Geotechnical Report:

Blackburn will perform engineering analysis as necessary and prepare a Draft and Final Geotechnical Report for the project containing:
• Project and site description.
• Subsurface soil and groundwater Conditions.
• Laboratory testing.
• Expansive soil considerations.
• Grading recommendations for site clearing and overexcavation (if necessary), subgrade preparation, fill quality and compaction and over-optimum soil moisture considerations/mitigation. • Hot Mix Asphalt (HMA) pavement design recommendations for the trail and roadway improvements for traffic indexes provided by others.
• Feasible bridge foundation types (driven and Cast in Drilled Hole Piles) • Recommendations for feasible foundation types (axial and lateral pile capacities, earth pressures, and settlement).
• Ground motion hazard (includes estimating site shear wave velocity, using the Caltrans ARS online tool to develop the design seismic acceleration response spectrum (ARS curve), and providing the soil profile classification per Caltrans Seismic Design Criteria (Version 2.0). • Other seismic hazards (surface fault rupture potential, liquefaction/lateral spreading potential, seismic slope stability).
• Risk management and limitations.
• Vicinity map.
• Site plan.
• Appendices containing boring logs and laboratory test data.

Note that Blackburn’s scope of services does not include liquefaction or seismic lateral spreading evaluation, or slope stability/seepage evaluation for the existing railroad embankment or levee slopes. We can provide these services if requested for an additional scope/fee.

Task 2 Deliverables:
• Pre-design Photos
• AutoCAD Base File (CAD)
• Point Files (Excel)
• Resolved 3D Surface File (CAD)
• Drone Image
• AutoCAD Right-of-Way/Easement Base Map (CAD)
• Record Maps and Deed Documents (PDF)
• Preliminary Title Reports (Up to 14)
• Utility Coordination Status Matrix
• Utility A and B Letters (PDF)
• Draft and Final Geotechnical Report (PDF)
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TASK 3. COMMUNITY ENGAGEMENT & PUBLIC PARTICIPATION
Task 3.1. Community Outreach and Engagement Activities
Task 3.1.1. Outreach Management
KMP will provide strategic advice and counsel, review project materials and reports, coordinate with the City and project team, and monitor team communications throughout the project. In addition, KMP will attend a project kick-off meeting and regular coordination meetings with the City and project team members, as needed.

Task 3.1.2. Stakeholder Database
KMP will work with the City and project team to develop and maintain a stakeholder database throughout the project’s duration. This database will include: stakeholder name, contact information as well as the preferred method of contact and potential key concerns and/or areas of interest in the study. KMP will work with the City and the project team to further identify key stakeholders, which will include but are not limited to: property owners within a half-mile radius of the project corridor; agricultural and farming organizations; governmental agencies that oversee the Delta, like the Delta Protection Commission, nearby schools, employers, and businesses; and community-based organizations that are focused on environmental justice, recreational, environmental and alternative transportation.

Task 3.1.3. Community Awareness/Education Campaign
At the beginning of the planning process, KMP will develop and implement a community awareness and education program to create a shared understanding of the City’s objectives for the trail, its benefits, and address perceived issues around paved trails, such as public safety and privacy. KMP will develop an infographics series and social media program to be published on the City’s social media channels, that can be easily shared on other communitybased organizations’ social media platforms, to highlight the community benefits of the trail.

Task 3.1.4 Virtual Community Workshop (optional)
A virtual community workshop will provide an opportunity for current and future trail users to build an understanding of the project and its goals and provide informed input online. The virtual workshop can include a variety of interactive tools including multiple-choice questions, prioritization exercises, map-based activities, and photography. The virtual workshop will include a virtual site walk via an informational video.

KMP will design, develop, and implement the virtual community workshop, which will run for two weeks, and develop a summary of all the feedback received. The summary will be posted to the project webpage.

One virtual community workshop is assumed.

Task 3.1.5. Community Advisory Committee
KMP will spearhead the formation and coordination of the Community Advisory Group (CAG), a core component of the project’s engagement strategy. This group will consist of diverse stakeholders from West Sacramento and the surrounding Clarksburg community, including representatives from economically diverse backgrounds, local businesses, neighborhood associations, and community organizations. Our approach includes, identifying and inviting key community leaders and advocates to join the CAG, ensuring a broad representation of the community’s diverse demographic and socioeconomic makeup. Organizing regular quarterly meetings, that can be scheduled for either in-person and virtual, to facilitate meaningful discussions, gather insights, and co-create solutions. These sessions will be instrumental in developing a comprehensive Community Engagement Plan. Acting as the liaison between the community and the project team, the CAG will provide ongoing feedback and input on 353
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project developments, ensuring that community needs and concerns are addressed at every planning stage.

Providing training and resources to CAG members to empower them as community advocates, enhancing their ability to engage effectively with the project and advocate for their community's needs.

Task 3.1.6. Pop-up Workshops (Optional)
Pop-up workshops can engage current and future trail users where they are already congregating, such as a community destination, local event, or key activity center. KMP will facilitate, plan, provide all supplies, and coordinate all logistics for pop-up workshops, which will take place in conjunction with the virtual community workshop to build community awareness about the project and encourage participation. KMP will develop informational materials about the project for each popup workshop, which include board displays, interactive community engagement activities, informational fact sheets and brochures, and comment cards.

At the conclusion of the workshops, KMP will develop a comprehensive summary which will include all input obtained and photography; these summaries will be posted to the project webpage.

Two pop-up workshops are assumed.

This task will not be initiated without City approval.

Task 3.1.7. Community Workshops
In conjunction with the City and project team, KMP will manage the logistics, format, and content for four community workshops throughout project delivery. These workshops will be formatted and facilitated in a way that provides the best opportunity for constructive information exchange for a diversity of community members.

KMP will develop a comprehensive summary for each of the workshops, which will include photographs of the workshop and all input obtained.

Workshop #1: The first workshop will have a format that will serve to introduce the project, discuss its purpose and objectives, and provide an opportunity for community members to share their thoughts about existing conditions, potential opportunities and challenges, and any environmental concerns. This workshop can also serve as a scoping meeting.

Workshop #2: The second workshop format will present and obtain input on the draft environmental document.

Workshop Notification: KMP will develop and implement a notification plan for each workshop, including personal stakeholder outreach, stakeholder emails, social media, and partnering with community-based organizations and the City to help spread the word.

The City of West Sacramento will be responsible for any venue related costs, including securing insurance certificates.

Two community workshops are assumed in this scope. One additional community workshop was included as an optional tasks.

Task 3.1.8. One-on-One Stakeholder Meetings and Coordination (Optional) One-on-one meetings are critical to assessing levels of involvement and understanding concerns associated with the project. KMP, in coordination with the project team, will develop a brief questionnaire to guide the one-onone meetings and work with stakeholders and property owners. 354
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During engagement with key stakeholders, KMP will explore local interest and demand for high-speed internet communications provided through trail infrastructure. KMP will concurrently engage service providers in focused discussions to explore feasibility of accommodating high-speed communications within the trail infrastructure.

Mark Thomas staff will participate in the discussions with service providers to explore the business case for accommodation and integration of broadband within the trail infrastructure. The outcome of this work will include recommendations for high-speed communications through trail infrastructure.

Five one-on-one optional meetings are assumed.

Following each meeting, KMP will develop a meeting summary report.

Task 3.1.9. Direct Mail Notification
KMP will design and develop one direct mail postcard and distribute them to up to 250 residents, businesses, and property owners along the project corridor. KMP will coordinate with the City to identify the residents, business, and property owners who the postcards will be sent to. The postcard will include project information and notice of the first community workshop. KMP will develop the mailer utilizing a template consistent with the project brand, which can be easily updated, printed and/or distributed through electronic means, and placed on the project webpage. The City will be responsible for obtaining all mailing addresses.

Task 3.1.10. Outreach Materials
KMP will develop outreach materials to inform the community about the project, its purpose and need, and the environmental review, design process and right of way process. These materials may include informational brochures, comment cards, fact sheets, and FAQ’s. A template for each collateral item will be developed consistent with the project brand, easily updated, and either printed on a laser printer or distributed through electronic means.

Task 3.1.11. Project Webpage Content
KMP will develop, in coordination with the City’s Public Information Office (PIO), content to be posted to a project specific webpage on the City of West Sacramento’s webpage. KMP will develop timely updates. KMP is trained on multiple municipal agency web systems, and if permitted by the PIO can make updates remotely.

Task 3.2. Commission Council and Board Meetings
Mark Thomas will assist City staff with the preparation for and execution of presentations of regular progress updates and information to commissions, Councils and Boards including (but not limited to) the West Sacramento City Council, Parks Commission, and Transportation, Mobility, and Infrastructure Commission; the Clarksburg Community Advisory Committee, Yolo County Board of Supervisors, and the Yolo County Transportation District Board as needed to update community representatives on trail development progress.

Anticipated team’s roles and responsibilities:

1. Mark Thomas and City staff to develop the purpose and desired outcome for the presentation

2. Mark Thomas will attend the meeting and be available to answer questions as needed Six commission, council, and board meeting presentations are assumed. 355
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Task 3.3. Trail Program Development
The Mark Thomas team will develop questions and discussion topics to utilize during community outreach and public engagement to inform the trail programming recommendations. The questions and discussion topics will explore local and regional interest in organized events that foster connection with the trail and increase trail utilization and physical activities while promoting zero-emission mobility. Potential organized events identified by the City include regional cycling events, fun runs, marathons and triathlons. Additional potential organized events include morning and afternoon group commute rides, bicycling school buses, holiday celebrations with rest node programming booths, mileage-tracking celebrations, and/or art events. We will evaluate potential refinements to questions and prompts throughout public engagement based on interests heard during community feedback. The outcome of this work will include a community preference of potential events promoting physical activity and zero-emission mobility.

Permanently-installed educational programming along trails can enhance connection with local surroundings and foster community pride and ownership of trail facilities. The Mark Thomas team will develop questions and discussion topics identifying existing community values and interests in educational topics that can be featured on interpretive signage and design elements such as natural, historical and cultural values. Potential historical topics may include the role of current/past farming to the community, the impact of land development on First Nations, and other relevant topics. The outcome of this work will include recommendations for interpretive signage and trail design elements.

Wayfinding elements help increase comfort among newer trail users through providing guidance where trail connections, rest nodes, and ingress/egress points exist. The questions and discussion topics advanced through community engagement will be established to explore insights among the local community about key destinations and prioritized places to highlight on wayfinding signage. The outcome of this work will include recommendations for wayfinding signage.

The Northern Region of the Great California Delta Trail includes many historic resources and cultural destinations, particularly in the Clarksburg community. The strong presence of local wineries, grape growers, and area businesses provide an opportunity to raise awareness of the “Yolo-Delta Vine Trail” concept. We will identify key stakeholders to explore potential expansion of the Yolo-Delta Vine Trail concept and/or a potential trail adoption program that fosters community identity and ownership. The outcome of this work will be the feasibility of trail branding and adoption opportunities.

Task 3 Deliverables:
• Stakeholder database
• Workshop materials and summaries (One virtual workshop and three community workshops) • One-on-One materials (five one-on-one meetings)
• Direct mail materials (one mailer postcard)
• Outreach materials
• Project webpage content
• Commission, Council and Board Meeting Presentation Materials and Attendance (six meetings) • Copy of Community Feedback (raw data)
• Summary of Potential Trail Program Development Opportunities Technical Memorandum (Tech Memo) o Community preference of potential events
o Educational programming and wayfinding recommendations o Feasibility of trail branding and adoption opportunities 356
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o Recommendations for high-speed communications
TASK 4. ENVIRONMENTAL DOCUMENTATION & PERMITTING
Based on our review of the proposed project, LSA believes that a SE/CE with supporting technical studies may be the appropriate environmental documents to satisfy the requirements of CEQA/NEPA.

Task 4.1. Phase 1: Project Initiation
LSA will undertake the following tasks for completion of the technical analyses and for the proposed project.

Project initiation tasks will include collecting and reviewing all the information developed for the proposed project and applicable planning and regulatory documents (e.g., West Sacramento and Yolo County General Plans and Zoning Ordinances). LSA will visit the site to document existing conditions within the project site and vicinity and will be available to participate in a start-up meeting via a video or teleconference to initiate the project.

Task 4.1.1: Project Kick-off
LSA’s Project Manager and Principal in Charge will attend one virtual (or in-person) project kick-off meeting with the project team. The purpose of the meeting will be to discuss project background, scope, schedule, management, and the major project issues that have already been identified by the project team.

Task 4.1.2: Project Description
LSA will work closely with the project engineer and the City to prepare a thorough Draft Project Description to be used in the technical reports and environmental documents. The Project Description will provide the level of detail necessary for the technical reports and environmental document to support thorough environmental impact analyses. For example, the Project Description will include details pertaining to the purpose of the new trail; the existing environmental setting; a description of the proposed project components; construction access and staging; and other essential project and construction details. A location map and graphics illustrating the project will also be prepared based on materials provided by the project engineer. LSA will provide the Draft Project Description to City staff and project engineers, and a final version deemed acceptable for the technical reports and CEQA document will be prepared in response to comments from the City and the project engineers. Preparation of the technical studies will commence after the Project Description is approved.

Task 4.1.3: Preliminary Environmental Studies (PES)
LSA will prepare a Preliminary Environmental Study (PES). The PES, once completed, will be used to determine the appropriate environmental technical studies to be completed to comply with NEPA. LSA will respond to one set of comprehensive comments on the PES from the City of West Sacramento and Caltrans. The budget includes up to 6 hours for this task. Based on the project type at this time, we are anticipating technical studies to support a NEPA CatEx.

Task 4.2. Phase 2: Technical Studies
LSA proposes to conduct the following technical studies based on our current understanding of the project discussed. The technical studies will be based on a Project Description prepared under Task 1.2 above and design provided by the project engineer. LSA will begin preparation of the technical studies following receipt of these project materials and confirmation that neither the Project Description nor the design will change substantially enough to require revisions to the technical reports. In addition, we have scoped our level of effort for 357
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mapping/analysis on receipt of the project design in AutoCAD (i.e., .dwg) format and projected into a real-world coordinate system (e.g., State Plane) for efficient integration into Geographic Information Systems (GIS) software.

For each technical study, LSA will provide an electronic .pdf and .docx file for the draft and final document.

Revisions will be provided in tracked changes and/or an Excel matrix.

Task 4.2.1: Biological Resources
LSA will evaluate the biological resources present on the project site and determine potential project-related effects to those resources. A key objective of the evaluation will be to identify any special-status plant or animal species, or sensitive habitats, which may be affected by the project.

While there is habitat for several special-status species protected under both the Federal Endangered Species Act (FESA) and California Endangered Species Act (CESA), these species are largely limited to aquatic resources and their associated habitat. Though the project alignment is proposed through a 50-foot easement along the existing railroad corridor, it is LSA’s understanding that the project would not encroach into any aquatic or adjacent habitats that could support special-status species. The project may still affect Valley elderberry longhorn beetle (Desmocerus californicus dimorphus) protected under FESA. Additional species listed under CESA that may be affected by the project include Swainson’s hawk (Buteo swainsoni). Other special-status species such as western burrowing owl (Athene cunicularia), white-tailed kite (Elanus leucurus), and other nesting birds could also be affected by the project.

The project is in West Sacramento and the City is a plan participant of the Yolo Habitat Conservation Plan/Natural Community Conservation Plan (HCP/NCCP). The Yolo HCP/NCCP provides take coverage for numerous specialstatus species, including FESA and CESA listed species.

LSA’s scope below assumes that the project will not affect jurisdictional wetlands and/or other waters of the United States and State regulated by the United States Army Corps of Engineers (USACE), the Regional Water Quality Control Board (RWQB), or the California Department of Fish and Wildlife (CDFW). However, should the project affect jurisdictional wetlands and require environmental regulatory permitting.

Research/Record Searches
LSA will query the California Natural Diversity Database (CNDDB) and California Native Plant Society (CNPS) Inventory of Rare and Endangered Plants for known records in the project site and obtain a species list from the United States Fish and Wildlife Service (USFWS) through their Information for Planning and Consultation (IPaC) website and the National Marine Fisheries Service (NMFS) Google Earth Species List.

As part of this task, LSA will also review the current project. LSA will require a digital vector file (CAD or GIS) of the project grading limits, structural footprints, site drainage elements, anticipated tree removals, and any other ground/vegetation disturbance areas associated with the project (e.g., construction staging).

Field Surveys
The following field surveys are proposed:

General Field Survey. Following the record search review, an LSA biologist will conduct a 2-day planning-level field survey of the project site focusing on potential special-status species and their habitats, and other potential constraints to project implementation. LSA will identify and map habitat types occurring in the project site consistent with the Yolo HCP/NCCP Land Cover Types on an aerial photo base. LSA will also identify and map any 358
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sensitive habitats or special-status species observed on the site and assess the potential for other special-status species known from the region to occur in the project site based on the type and quality of habitats present.

Nesting Bird and Bat Survey. LSA will conduct a nesting bird and bat survey during the nesting and roosting season to determine if any nesting bird or roosting bats occur on or in the vicinity of the project site. This survey will be conducted concurrent with the general field survey.

Note that this scope of work does not include focused special-status plant surveys. If the general field survey indicates that there is habitat for special-status plants within the project site, LSA will prepare a revised scope and budget to conduct up to two focused surveys to determine if these species occur on the project site. The surveys will be scheduled to coincide with the normal blooming periods of the target species to ensure that they are readily identifiable during the survey. All plant species observed on the project site will be identified to the level of taxonomy needed to determine protection status (if any).

Documentation
LSA proposes to prepare the following reports to document biological resources in the project area and evaluate potential project effects to biological resources. This scope of work does not include a formal, stand-alone aquatic resources delineation report. If a formal aquatic resources delineation report is required (e.g., if the trail alignment includes a bridge crossing over Winchester Lake or other potential impacts to aquatic resources).

Natural Environment Study Minimal Impacts (NESMI). The results of the field surveys will be documented in an NESMI prepared in accordance with the Caltrans’ Standard Environmental Reference (SER) template dated August 2022. The NESMI will include a discussion of plant communities present on the site, as well as a discussion of common plant and animal species occurring (or expected to occur) on the site based on the communities present.

A generalized vegetation map will be prepared showing plant community types consistent with the Yolo HCP/NCCP as well as the locations of any sensitive biological resources identified. The NESMI will include an assessment of project impacts on the biological resources present, and recommended mitigation measures (including Yolo HCP/NCCP Avoidance and Minimization Measures), where appropriate. We have budgeted 16 hours for technical staff to respond to comments generated during two rounds of review of the NES. The NES will serve as the supporting documentation for the Biological Resources section of the Environmental Document.

The NESMI scope assumes that the project will not affect aquatic or adjacent habitats that could support additional special-status species, such as giant garter snake (Thamnophis gigas), western pond turtle (Actinemys marmorata), or anadromous fish. If the project will affect adjacent aquatic resources, a Natural Environment Study (NES) will be required.

Aquatic Resources Delineation LSA will conduct an aquatic resources delineation to document the limits of jurisdictional waters of the United States and/or State. The delineation will be conducted in accordance with the USACE Wetlands Delineation Manual (January 1987), the USACE Regional Supplement to the Corps of Engineers Wetland Delineation Manual: Arid West Region (Version 2.0) (September 2008), and the State Water Resources Control Board’s State Wetland Definition and Procedures for Discharges of Dredged or Fill Material to Waters of the State. As part of this task, LSA will complete wetland data forms and map the boundaries of aquatic resources potentially subject to USACE and RWQCB jurisdiction. The limits of any adjacent riparian corridor subject to the CDFW regulation will also be mapped.
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The results of the delineation field work will be documented in a letter report prepared in accordance with the USACE Minimum Standards for Acceptance of Aquatic Resources Delineation Reports, dated January 2016 and the USACE Regulatory Guidance Letter 16-01 (October 2016) regarding Preliminary Jurisdictional Delineations. The aquatic resources delineation report will include a description of the setting, a discussion of the methods and results, the completed wetland data forms, location and vicinity maps, and a preliminary delineation map showing the limits of all potential jurisdictional waters of the United States/State on the site. We have budgeted 8 hours to respond to comments on the aquatic resources delineation report generated during two rounds of client and Caltrans review.

Natural Environment Study (NES) If the project includes impacts to jurisdictional aquatic features or sensitive habitats such as wetlands, an NES will be required in accordance with the Caltrans’ SER template dated August 2022. The NES will include the same general content as the NESMI but will include additional habitat and species discussions and recommended mitigation measures (including Yolo HCP/NCCP Avoidance and Minimization Measures), where appropriate. The results of the aquatic resources delineation will also be summarized in the NES. Based on the budget for the NESMI above, this task accounts for an additional 10 hours for technical staff to respond to comments generated during two rounds of review of the NES.

Biological Assessment (BA) If the project affects habitat for federally listed species that are not included as covered species under the Yolo HCP (e.g., anadromous fish), a Biological Assessment (BA) will be required in accordance with the Caltrans SER template dated June 2020. The BA will evaluate project effects to federally listed species that are not covered under the Yolo HCP/NCCP and identify appropriate avoidance and minimization measures. Caltrans will utilize the BA to facilitate Section 7 consultation with the NMFS and USFWS (e.g., for longfin smelt), if necessary. We have budgeted 16 hours for technical staff to respond to comments generated during two rounds of review of the BA.

Yolo HCP/NCCP Application. LSA will complete the Yolo HCP/NCCP Reporting Form for Member Agency Projects, including all figures and attachments required by the Yolo Habitat Conservancy to request project coverage through the Yolo HCP/NCCP. LSA will submit the forms to the Conservancy on behalf of the City.

Task 4.2.2: Cultural Resources
LSA will conduct cultural resource technical studies to address requirements of NEPA and Section 106 of the National Historic Preservation Act (Section 106) as well as the California Environmental Quality Act.

LSA proposes to prepare a Historic Property Survey Report (HPSR) as part of the NEPA and Section 106 study.

When preparing the HPSR, LSA will follow the guidance defined in the Caltrans 2014 First Amended Programmatic Agreement Among The Federal Highway Administration, the Advisory Council on Historic Preservation, the California State Historic Preservation Officer, and the California Department of Transportation [Caltrans] Regarding Compliance With Section 106 of the National Historic Preservation Act, as it Pertains to the Administration of the Federal-Aid Highway Program in California (Section 106 PA).

The HPSR is a summary document used by Caltrans as its consultation and decision-making document. The preparation of an HPSR includes the following tasks as necessary components, and the results of these tasks will be summarized in the HPSR:
• Area of Potential Effects (APE) Map. LSA will develop an APE map depicting the construction footprint of the project. The APE, developed in coordination with Caltrans, is defined as the area within which an undertaking may directly or indirectly cause changes in the character or use of historic properties, should 360
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any be present. For architectural built environment resources, indirect changes (such as visual or vibratory effects) may occur in parcels adjacent to the proposed trail alignment. • Record Search. LSA will request an archaeological and historical records review and literature search at the Northwest Information Center (NWIC) of the California Historical Resources Information System (CHRIS), located in Rohnert Park. The records search will include a 0.5-mile radius search area around the APE. The objectives of this archival research will be to: (1) establish the status and extent of previously recorded sites, surveys, and excavations in and adjacent to the APE; and (2) note what site types might be expected to occur within the APE based on the existing data from archaeological sites located within 0.5 mile of the APE. All pertinent references will be reviewed, and all information will be summarized in the Archaeological Survey Report (ASR).
• Native American Consultation Assistance. On behalf of Caltrans, LSA will contact the Native American Heritage Commission (NAHC) to request a search of the Sacred Lands File (SLF) for any information about cultural resources in the project vicinity of traditional or cultural value to tribal organizations. LSA will draft Section 106 consultation letters for Caltrans review, placement on Caltrans letterhead, and signature by Caltrans staff. LSA will then distribute the letters via email (or Certified Mail, if necessary) to Native Americans identified by the NAHC and will conduct up to two rounds of follow-up emails on behalf of the Caltrans if no responses are received. All communication with Native Americans, such as letters and emails will be compiled in an administrative record and included as an attachment to the HPSR. This scope assumes no meetings with tribal stakeholders.

It is assumed that the City will be conducting any AB 52 consultation required without assistance, but the SLF search results may be provided to the City if requested. • Archaeological Pedestrian Survey. Following receipt of the NWIC record search results, an LSA archaeologist who meets the Secretary of the Interior’s Professional Qualification Standards (36 CFR Part 61) (or an archaeologist supervised by such an archaeologist) will conduct a pedestrian field survey of the APE to identify cultural resources in the APE.
• Archaeological Survey Report (ASR). Following completion of the record search, pedestrian field survey and Native American consultation assistance, LSA will prepare an ASR. The ASR will include a detailed summary of resources identified within the 0.5-mile records search radius and will provide the natural and cultural setting for the project. Historic maps and aerial photographs will also be reviewed to inform the cultural sensitivity of the APE. The results of the Native American consultation will be summarized, and the results of the pedestrian field survey will be documented. • Historical Resource Evaluation Report (HRER). While it is anticipated that all work associated with the project would occur in existing public right-of-way, the project has the potential to result in indirect effects to historic-period (i.e., 50 years of age or older) properties. Indirect effects include visual, noise, or other effects. Preliminary research indicates that the APE lies atop an approximately 4.5-mile segment of the former Sacramento Northern Railroad (SNRR). Background research indicates separate segments of the SNRR were previously evaluated resulting in a mixture of eligible and non-eligible elements. LSA’s evaluation will build on the existing information and resource record to provide a finding of eligibility of specific the segment in the APE.
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LSA’s preliminary background research also indicates that parcels adjacent to the APE contain 16 built environment cultural resources 45 years old (i.e., with a build date of 1980 as of 1/1/2025) and older. One of these parcels, (APN 043-240-038) contains the Amalgamated Sugar Company’s Delta Sugar Plant, built in 1935 on a 45-acre parcel at 35265 Willow Avenue in Clarksburg. The property was found individually eligible for inclusion in the National Register. LSA also identified a segment of a historic period canal near the Pumphouse Road crossing and a high-tension power line (presumably PG&E), and a canal north of Willow Point Road.

LSA assumes the remaining 15 parcels, their associated built environment elements, and the linear resources (e.g., canal(s) and power line) in or adjacent to the APE have not been previously evaluated for eligibility for inclusion in a national, state, or local register of historic properties nor have their status as a “historic property” for the purposes of NEPA been determined. Assuming an HRER will be required for this project, LSA will utilize the records search results obtained for the ASR and conduct the following additional tasks to identify built environment cultural resources in the APE and prepare an HRER. • A literature review, as necessary, of historical and environmental publications and maps at historical archives and the LSA library will be performed. Relevant listings reviewed include, but are not limited to, the California Inventory of Historic Resources, Five Views: An Ethnic Sites Survey for California, California Historical Landmarks, California Points of Historical Interest, National Historic Landmarks, and the Built Environment Resources Directory (BERD) which contains the listings of the National Register of Historic Places and the California Register of Historical Resources. If available, appropriate City or county listings will be reviewed as well as environmental documentation prepared in support of the project (i.e., ESA Phase 1).
• An LSA architectural historian will coordinate with staff of the West Sacramento Historical Society and the Yolo County Historical Society to conduct property-specific research for historical and environmental information of built environment resources in or adjacent to the APE. • LSA will contact the West Sacramento Historical Society and the Yolo County Historical Society for any information or concerns they may have about cultural resources in the APE. • LSA will consult with Caltrans PQS Architectural Historian assigned to the project to exempt built environment resources in the APE from evaluation, if any, in accordance with the Section 106 PA (available here: https://dot.ca.gov/-/media/dot-media/programs/environmental-analysis/documents/ser/106pa-14- a11y.pdf).
• An LSA architectural historian who meets the Secretary of the Interior’s Professional Qualification Standards (36 CFR Part 61) will conduct a pedestrian field survey to photograph and document the existing conditions of known as well as age-eligible potential historical resources within the APE. The APE’s setting will also be documented and photographed.
• Finding of Effects. LSA’s preliminary research indicates the presence of a potential historical resource, a

4.5-mile segment of the former SNRR within the APE, a listed historical resource adjacent to the APE, and the potential for additional historical resources within or adjacent to the APE. Accordingly, LSA will conduct a formal Secretary of the Interior’s-based Finding of Effects (FOE) of proposed project impacts to known and potential historical resources. Additional resources may include, but not limited to irrigation 362
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canals, water conveyance infrastructure, or a segment of power line that crosses the APE. The FOE will assess potential project related effects for the purposes of Section 106 and Caltrans requirements under Section 106 as well as local agency responsibilities for the purposes of CEQA.

The FOE will be a two-step process. The first step will analyze the scope and nature of the design for compatibility with the character-defining features of the approximately 4.5-mile segment of the former SNRR within the APE that justifies its status as a historic property under NEPA and a historical resource under CEQA as well as the potentially eligible segment of a historic period canal near the Pumphouse Road crossing, a high-tension power line (Presumably PG&E), and a canal north of Willow Point Road. The second step will assess whether any potentially discordant aspects of the proposed design would cause a “substantial adverse change” (i.e., physical demolition, destruction, relocation, or alteration of the resource or its immediate surroundings) in the significance of this historical resource using the criteria described in in California Code of Resources Section 15064.5(b)(3). Should such an adverse change be likely, LSA will use the Secretary of the Interior’s Standards for the Treatment of Historic Properties to develop design recommendations necessary to reduce the severity of the potential impact.

LSA will prepare a supplemental eligibility evaluation that will rely, as much as possible, on the HRER and any previous research, maps, plans, drawings, and other background information to characterize and understand the historical and environmental context of the APE, much of which is available via the previous evaluations. The tasks listed below will be completed as part of this work program:
○ Review of Existing Documentation. Documents to be reviewed include proposed project plans, historical documentation of the levee, and the previous historical research results prepared by LSA and other cultural resource consultants.
○ Prepare Draft FOE. A draft FOE will be prepared that will analyze the project’s compatibility with the character-defining features of the approximately 4.5-mile segment of the former SNRR within the APE and the Amalgamated Sugar Company’s Delta Sugar Plant at 35265 Willow Avenue in the Indirect APE that may underpins their status as historic properties and then assess whether any potentially discordant aspects of the proposed design would cause a “substantial adverse change” in their significance. The FOE will also address, as appropriate, potential project-related impacts to a segment of a historic period canal near the Pumphouse Road crossing, a high-tension power line (presumably PG&E), and a canal north of Willow Point Road, of which one, or several, may be eligible as a historic property under NEPA and a historical resource under CEQA. The FOE will be prepared under the assumption that Caltrans concurs with the conclusions of LSA’s HRER. LSA will utilize the recommended approaches provided in the Secretary of the Interior’s Standards for the Treatment of Historic Properties to avoid or substantially reduce the severity of potential adverse change(s) to resources that are eligible or appear eligible as a historic property under NEPA and/or a historical resource under CEQA and their respective character-defining features. Currently, LSA assumes assessment of impacts will be required, at a minimum, to the approximately 4.5-mile segment of the former SNRR within the APE or the Amalgamated Sugar Company’s Delta Sugar Plant at 35265 Willow Avenue. ○ Review and Revision of Draft FOE. This review will provide relevant comments on the impact analysis to ensure the analysis is consistent with the Secretary’s Standards. LSA will prepare a revised FOE that incorporates changes and includes recommendations, as necessary, for 363
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design revisions towards the goal of compliance with the Secretary’s Standards. The revised FOE will then be sent to you for review and comment. Any design revisions that result from the FOE’s conclusions and recommendation will be reflected in the final draft FOE for submittal to the City and Caltrans.

The level of effort for this scope assumes that no archaeological or additional built environment resources requiring additional investigation documentation or evaluation will be identified in the APE through the record search or pedestrian field survey. If additional (unscoped) resources are identified, LSA will contact the City immediately to develop a scope and budget for additional tasks. For example, archaeological and architectural built environment cultural resources would be recorded on State of California Department of Parks and Recreation (DPR) Series 523 forms in accordance with the guidelines established by the State Office of Historic Preservation (OHP).

Task 4.2.3: Farmland
Implementation of the project will require the conversion of active agricultural land to a non-agricultural use (specifically a transportation use). According to the California Department of Conservation, Farmland Mapping and Monitoring Program (FMMP), the project study area is designated with the following: Prime Farmland (P), Farmland of Statewide Importance (S), Farmland of Local Importance (L), and Urban and Built-Up Land (U). Since the project will be using federal funding, LSA will prepare a Form NRCS-CPA-106 (corridor-type projects) and if the points of the Total Site Assessment in Part VI equate to 60 points or greater, the Form NRCS-CPA-106 will be sent to the applicable NRCS field office. If the point total in Part VI is less than 60 points, then Form NRCS-CPA-106 does not need to be submitted to NRCS, and instead, LSA will retain the form in project files as supporting documentation for NEPA. LSA will prepare a farmland impact analysis and present mitigation measures (as applicable) in a Farmland Impact Assessment Memorandum. The results of Form NRCS-CPA-106 will be discussed in the Farmland Impact Assessment Memorandum and the signed Form will be included as an Appendix.

Task 4.2.4: Noise
LSA will prepare a technical noise memorandum for the proposed project because the project is classified as a Type 3 project as defined in the April 2020 Caltrans Traffic Noise Analysis Protocol and 23 CFR 772 (not a Type 1 project). Short-term noise impacts from on-site construction sources will be analyzed based on the equipment expected to be used, the length of a specific construction task, the equipment power types (gasoline or diesel engine), horsepower, load factor, and the percentage of time in use. The Federal Highway Administration (FHWA) recommended noise emission levels will be used for the construction equipment. Construction noise impacts will be evaluated in terms of the maximum instantaneous noise levels (Lmax), hourly equivalent continuous sound levels (Leq), and frequency of occurrence at adjacent sensitive locations. Analysis requirements will be based on the sensitivity of the area and Caltrans standard specifications. No long-term impacts will be evaluated because operations of the trail would not generate noise.

Task 4.2.5: Water Quality
LSA will prepare a Water Quality Assessment Memorandum (WQM) for the project that follows the Caltrans December 2022 (or most current) Water Quality Assessment Report Content and Recommended Format. The WQM will discuss watershed and drainage characteristics, surface receiving waters, groundwater hydrology, regulatory requirements, pollutants of concern, receiving waters conditions, objectives, and beneficial uses, and floodplains. The report will also discuss construction site, Design Pollution Prevention, and Treatment Best Management Practices (BMPs) that are applicable to the project per Caltrans’ Storm Water Quality Handbooks Project Planning and Design Guide. The WQM will also discuss any Low Impact Development (LID) features that are included as part of the project to address water quality impacts. The project’s impacts on water quality will be 364
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evaluated and avoidance, minimization, and/or mitigation measures necessary to prevent adverse water quality impacts will be identified.

Information to be obtained from the Storm Water Data Report (SWDR); to be provided by the project engineer) and Hydrology Report (to be provided by the project engineer) and incorporated into the WQM includes, but is not limited to, proposed construction and operational BMPs, disturbed soil area, new impervious surface area, impervious surface areas to be treated from the project, existing and proposed drainage patterns, existing and proposed rate and volume of stormwater runoff, and proposed construction and operational BMPs. Information on depth to groundwater, proposed depth of excavation, the potential for groundwater dewatering during construction, soil types, and erosion potential will be obtained from the project Geotechnical Report (to be provided by the project engineer). Additionally, information on riparian habitat, jurisdictional waters, and aquaticdependent species and impacts on those biological resources will be obtained from the NESMI.

Task 4.2.6. Hazardous Materials - Phase 1 Environmental Site Assessment Blackburn will prepare a Phase 1 Environmental Site Assessment (ESA) for the project. The ESA will follow ASTM E1527-21 Standard Practice for Environmental Site Assessment: Phase I Environmental Site Assessment Process to assess whether potential sources or indications of hazardous materials conditions are present within or adjacent to the project corridor.

Blackburn will perform the following scope of services to prepare the ESA.

Records and Published Literature Review, Site Reconnaissance:
• Review published literature for geology and groundwater conditions within the Project limits. • Review title information, as available (e.g., title report or chain of title provided by others). • Review on-line regulatory databases GeoTracker (State Water Resources Control Board) and EnviroStor (Department of Toxic Substances Control (DTSC)) for known impacts and/or previous environmental data that exists for the Project area.
• Review prior environmental reports prepared for the Project. • Conduct a site reconnaissance to observe current land use and indications of potential hazardous material contamination on or adjacent to the Project limits. This includes documentation of areas showing evidence of surface staining, storage, dumping, handling, and mixing areas for hazardous materials (such as pesticides and fuel products), and apparent locations of fuel tanks and wells.

Historical Research:
• Review historical aerial photography, topographic maps, and Sanborn Maps covering the Project limits and surrounding areas for indications of sources for potential contamination. • Review a commercial database including federal, state, and county records for indications of the use, misuse, or storage of hazardous and/or potentially hazardous materials on or near the Project limits. • Based on the historical research, we will attempt to identify past and present operations conducted on or adjacent to the Project limits to assess the potential for hazardous material impacts.

Phase 1 ESA Report:

Blackburn will prepare a Phase 1 ESA Report that includes:
• General site description.
• General geology, groundwater, and surface/subsurface conditions. • Findings of our document reviews, owner interviews, site reconnaissance, historical evaluations, and regulatory records reviews.
• Location and general extent of known or suspected contamination on or adjacent to the Project limits, as applicable. • Recommendations for further investigation and analysis, if necessary. 365
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• Limitations of the report.
• Vicinity and site maps.

Before starting the ESA, Blackburn needs any required rights-of-entry to private parcels if public access is not available.

Task 4.3. Phase 3: Environmental Documentation
CEQA – Initial Study/Mitigated Negative Declaration
Should the project require private right-of-way, the preparation of an Initial Study/Mitigated Negative Declaration (IS/MND).

For this task, LSA will prepare three drafts: an Administrative Draft IS/MND, a Screencheck Draft IS/MND, and a Public Review Draft IS/MND. Subsequently, LSA will prepare the Responses to Comments/Final MND, which will include a Mitigation Monitoring and Reporting Program (MMRP), as described below.

1. Administrative Draft IS/MND
Using the technical studies from Phase 2, LSA will prepare an Administrative Draft IS/MND with the following components. Figures and tables will be provided as appropriate to illustrate the project site, the proposed project, and the study’s findings.
• Project Description (incorporated from Phase 1.2)
• CEQA Environmental Checklist Form
• Mandatory Findings of Significance
• Contacts and Bibliography
• Mitigated Negative Declaration
• Technical Appendices
LSA will provide an electronic version (Word and PDF files) of the Administrative Draft IS/MND to the City and County for review and comment. LSA assumes that the City will review and consolidate all internal comments before their submission to LSA.

2. Screencheck Draft IS/MND
Based on a single set of consolidated and non-contradictory comments from City/County staff, LSA will amend the Administrative Draft and will prepare a Screencheck Draft IS/MND for review. We have allotted time for responding to comments; however, if this task exceeds the cost allotted in the budget due to changes in project description or requests for additional analysis that are not necessary to prepare a legally adequate document, a budget adjustment may be required.

LSA will provide an electronic version of the Screencheck Draft for review by City/County staff to verify that all requested changes have been made and all appendix materials, references, and final graphics are acceptable. LSA will also provide the City/County with an electronic compare version of the Screencheck Draft. This version will show text changes made to the Administrative Draft IS in underline and strikeout for the City/County to more easily confirm that all comments and edits have been fully incorporated into the Screencheck Draft.

3. Public Review Draft IS/MND
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LSA will make any necessary minor revisions to the Screencheck Draft and prepare the public review IS/MND. LSA will also prepare a Notice of Completion, in accordance with the State CEQA Guidelines, and coordinate with the County to distribute the Draft IS/MND pursuant to CEQA and County review procedures. LSA will coordinate with the County to be assigned as a submitter (on behalf of the County) to submit the Draft IS/MND to the State Clearinghouse for public review. LSA will also provide the IS/MND in PDF and Word formats to allow the City to post these documents on their website. If requested by the City, LSA will provide 5 hard copies of the IS/MND to be distributed by County staff.

LSA will prepare a combined Notice of Intent to Adopt the Mitigated Negative Declaration/Public Hearing Notice, in accordance with the State CEQA Guidelines. The City/County will be responsible for local distribution and noticing.

4. Response to Comments/Final MND
LSA will review public and agency comments received on the IS/MND during the 30-day public review period and will prepare responses to CEQA comments and identify any necessary changes to the IS/MND in a memorandum format, as necessary. This scope and budget assume up to approximately 16 hours to prepare responses to comments. Should an unexpectedly large volume of comments be submitted, LSA will request an adjustment to the budget to cover work beyond the assumed level. LSA’s budget assumes one round of City/County review of the memorandum prior to preparing a final version. Upon adoption of the Final MND, LSA will also provide the County with the Notice of Determination (NOD) to file with the County Clerk. LSA will submit a copy of the NOD to the State Clearinghouse on behalf of the County. LSA assumes that the County will be responsible for filing the NOD with the County Clerk and will provide payment for the Environmental Filing Fee to the California Department of Fish and Wildlife, as well as any filing fees at the time the NOD is filed.

5. Mitigation Monitoring and Reporting Program
LSA will prepare an MMRP for all mitigation measures in the IS/MND (if necessary). The MMRP will list mitigation measures that are recommended in the IS/MND and provide standards and timelines for monitoring these measures. Electronic copies of the final MMRP will be submitted to the County with the Response to Comments memorandum.

NEPA CatEx
It is anticipated that the NEPA document will be a Categorical Exclusion (CatEx) for the project under 23 CFR 771.117(c)(3). Caltrans processes NEPA documentation for Local Assistance Projects; as a result, no scope items are included for this task. Supporting technical studies for the CatEx are listed under Phase 2, above.

FHWA is responsible for ensuring that avoidance and minimization measures identified during the NEPA process are implemented in accordance with FHWA Code of Federal Regulations 23 CFR 771.109 (b). Environmental Commitment Records (ECR) are required to track and document environmental commitments throughout the Project Delivery process. Once the technical studies have been finalized, LSA will prepare an ECR utilizing the current Local Assistance ECR format, or the format requested by Caltrans District 3. The ECR will provide a brief description of each measure, identify the page where the measure can be found in the environmental document, identify the responsible party and timing, and provide signature blocks for certification of completion of the measure.

Task 4.4. Permitting
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Task 4.4.1: Section 408 / CVFPB Encroachment Permit Support It appears that the Federal Levee along the south border of the City of West Sacramento may be impacted by this project. If so, any modification to a Federal levee requires U.S. Army Corps of Engineers (USACE) permission under 33 USC 408 (Section 408) and modifications to State of California levees require an encroachment permit under CCR Title 23 from the Central Valley Flood Protection Board (CVFPB).

Mark Thomas will coordinate the effort in processing and securing these permissions related to the anticipated trail alignment along S. River Road. The following will be performed:
a) Section 408 Permission Application Preparation - This task includes the activities necessary to compile a complete Section 408 application, including necessary materials to support the CVFPB’s encroachment permit process, which is closely linked to USACE’s Section 408 process. This includes close coordination with the design and environmental teams as well as pre-coordination with USACE’s Sacramento District office. It is assumed that all technical materials, such as design plans and specifications and environmental compliance documentation is completed by others on the project team. It is anticipated that this 408 permission and corresponding encroachment permit will fall into the “minor” classification or under USACE’s existing categorical permission authority, requiring only District level review and approval. Specific examples of the anticipated effort include:
• Identify appropriate engagement timing and interaction with the broad design team; • Participate in team meetings to advise on materials needed to support 408 submission; • Coordinate across disciplines for project specific details, to include design plans, environmental; compliance documentation, descriptions of impacts to the levee system, and the like; • Coordination with project owners to secure non-objection letters. • Facilitate pre-meetings with USACE and CVFPB staff to ensure smooth documentation preparation and review.
b) Section 408 Permission Application Coordination and Submittal - This task includes the activities necessary to finalize the application once submitted, including any required revisions based on review and comments. Often submitted applications do not result in a final permit and require further coordination with permitting officials, which include meetings to explain project impacts and official responses to questions, comments or concerns on the application materials. Specific examples of efforts required to support final application coordination and post-submittal completion include:
• Coordination meeting with USACE District staff and CVFPB staff; • Permit revision based on comment review;
• Coordination with project team to address specific comments raised by permitting staff; • Draft letter of permission and encroachment permit language on behalf of permitting staff; • Preparation of briefing and CVFPB presentation materials if warranted.

Task 4.4.2: Environmental Permits
If the project affects aquatic resources that are under the jurisdiction of the USACE, RWQCB, and/or the CDFW, LSA will prepare permit applications to obtain the necessary authorizations from these regulatory agencies on behalf of the City.

Nationwide Permit Verification (Clean Water Act, Section 404) 368
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For impacts to waters of the U.S. regulated by the USACE, LSA will submit a Preconstruction Notification (PCN) to the USACE requesting verification that the project can be authorized under one or more Nationwide Permits (NWP) consistent with Section 404 of the Clean Water Act (CWA). LSA will require support from the design team (e.g., dredge and fill volumes) to prepare the PCN. The PCN will also include the aquatic resources delineation report, for USACE verification.

The budget for this task includes a field verification visit with the USACE and 4 hours to revise the aquatic resources delineation report based on input from the USACE.

Water Quality Certification (Clean Water Act, Section 401) For impacts to waters of the State regulated by the RWQCB, LSA will submit a water quality certification application consistent with Section 401 of the CWA. LSA will request a pre-application meeting with the RWQCB at least 30 days prior to submitting the 401 Water Quality Certification application package. If the RWQCB accepts a meeting request, LSA will schedule a video conference with the RWQCB to discuss the project. Following the preapplication meeting, LSA will prepare a water quality certification application package to submit to the RWQCB.

Consistent with RWQCB requirements, LSA will prepare a concise alternatives analysis memorandum for inclusion with the application based on conceptual design, cost, and feasibility information (i.e., logistical or technical constraints) provided by the City and the design team. The alternatives analysis will evaluate up to two alternative design options or crossing locations to demonstrate that the project is the “Least Environmentally Damaging Practicable Alternative.” A processing fee must be included with the application submittal (to be provided by the City, amount to be determined).

Lake or Streambed Alteration Agreement (Fish and Game Code, Section 1602) Impacts within the bed, bank, or riparian vegetation may require a Lake or Streambed Alteration Agreement from CDFW consistent with Section 1602 of the California Fish and Game Code. LSA will submit a notification of streambed alteration via CDFW’s Environmental Permit Information Management System (EPIMs) portal. A processing fee must be included with the submittal (to be provided by the City, amount to be determined).

Regulatory Agency Coordination
LSA has budgeted 24 hours for responses to agency comments on the regulatory permit applications. LSA has also budgeted for one on-site meeting with agency representatives, if necessary, and 8 hours to assist the City with purchasing credits from a mitigation bank approved to sell wetland/non-wetland waters mitigation credits, if necessary. If additional time is needed for agency coordination or additional documentation is required (e.g., onsite mitigation plan), LSA will submit a scope and fee for additional services.

Task 4 Deliverables:
• Draft and Final Project Descriptions (PDF)
• Preliminary Environmental Study (PDF)
• Draft and Final NESMI (PDF)
• Draft and Final ARDR (PDF)
• Draft and Final NES (PDF)
• Draft and Final BA (PDF)
• Draft and Final Yolo HCP/NCCP Reporting Form (PDF)
• Draft and Final APE Map (PDF)
• Draft and Final ASR (PDF)
• Draft and Final HRER (PDF)
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• Draft and Final HPSR (PDF)
• Draft and Final FOE (PDF)
• Draft and Final Form NRCS-CPA-106 and Farmland Impact Assessment Memorandum (PDF) • Draft and Final Type 3 Technical Noise Memorandum (PDF) • Draft and Final Water Quality Assessment Memorandum (PDF) • Draft and Final Phase 1 ESA Report (PDF)
• Draft and Final CEQA Notice of Exemption (NOE) (PDF)
• Administrative Draft IS/MND (PDF)
• Screencheck Draft IS/MND (PDF)
• Public Draft IS/MND (PDF and Hardcopies)
• NOI/NOC/SCH Forms (PDF)
• Response to Comments and Final IS/MND (PDF and Hardcopies) • NOD (PDF)
• MMRP
• NEPA Environmental Commitment Record (ECR) (PDF)
• Preconstruction Notification (PCN) (PDF)
• Application for Water Quality Certification (PDF)
• Alternatives Analysis Memorandum (PDF)
• Notification of Proposed Streambed Alteration (PDF)
• USACE Section 408 Application (with supporting documents) (PDF) • CVFPB encroachment permit application (with support documents) (PDF) TASK 5. PRELIMINARY ENGINEERING/30% PLANS & ESTIMATE
Mark Thomas will prepare conceptual design to illustrate the preliminary layout of the trail. The purpose of the conceptual design is to identify geometric design features, environmental footprint for conducting technical studies, and right of way needs. The conceptual design will show the trail alignment, preliminary profile, typical cross sections, concept road crossing design, trail amenities, and concept level estimate. The preliminary profile will be sufficient for the conceptual design phase but may need to be refined during the final design phase.

Based on the approved geometric concepts, Mark Thomas will prepare 30% plans and estimate for a single project alternative.

Task 5.1. Structure Advance Planning Studies
Mark Thomas will develop Structure Advance Planning Studies (APS) for a potential bridge proposed as part of Last-Mile Trail Connection – Alternative 2. The APS Design Memo will document structure alternatives considered, constructability, and assume foundation type. A bridge general plan will be developed and square foot cost estimate for each structure alternative will be included.

Task 5.2. Preliminary Engineering/Geometric Approval Drawing (30% Design) Based on comments received from the City, stakeholders, the Community Advisory Committee, public community workshops, and survey responses, Mark Thomas will advance the design and prepare 30% plans and estimate for the mainline Clarksburg Branch Line Trail Extension to the Trailhead (assumed to be near the Old Sugar Mill) and 370
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preferred last-mile trail connection per City, Yolo County, and Caltrans standards. The 30% plans will evaluate right of way needs and utility modifications and will be shared with the City and Yolo County for feedback. The intent of the 30% design submittal is to define the project for review by the City, stakeholders, and utilities, provide estimated cut/fill volumes, and to allow for major comments prior to investment of significant design effort in design details.

One trailhead in the Clarksburg township will be included in this task. Mark Thomas’s civil team will design the parking lot and equestrian trailer parking areas and the landscape architecture team will layout conceptual design the trailhead layout, amenities, and landscape improvements. Time, effort and fees for the inclusion of a restroom is not included at this time but can be added later as a contract amendment should the need for such an amenity be desired by the community.

Mark Thomas will also prepare three (3) community tie-in alternative concepts for Phase 2 of the Clarksburg Branch Line Trail. These concept alternatives will not be included in the environmental clearance or 30 % design plans but will be explored with the community as a future phase. These concept layouts will be presented as exhibits.
30% PS&E
Description Scale Sheet Count
Title Sheet n/a 1
Standard Abbreviations/General Notes and Line Index n/a 1 Project Key Map 1200 2
Typical Cross Sections n/a 2
Layout Plans and Profile
Horiz. - 1”=20’
Vert. - 1”=10’
25 Intersection Details Horiz. - 1”=10’ 3
Construction Details Varies 1
Drainage Plans and Details 1”=20’ 10
Bridge General Plan (Potential for one of the alternatives) Varies 1 Trailhead Layout, Site Construction, and Planting Concepts 1”=20’ 2 Total Sheets 52
Task 5.3. Utility Design for Communications Corridor
Based utility service coordination and information obtained through utility data collection and mapping, Mark Thomas will provide utility design services, including communications corridor design. As the project is anticipated to be funded in-part by federal dollars, it is anticipated that the project will be required to follow the Caltrans process for utility clearance, and right-of-way certification will be required and prepared under the right-of-way task. As part of this effort, Mark Thomas will update Utility Conflict Maps, previously sent to public and private utilities with 371
Great California Delta Trail – Clarksburg Branch Line Extension Project City of West Sacramento

the B Letters to show the proposed locations for relocated utilities and assist with coordination and design of utility adjustments and relocations with the project. We will coordinate with utility owners to obtain determinations of financial cost liability, claim letters, and relocation drawings associated with their relocations. This task includes preparation of utility notice to owners (NTO), report of investigation (ROI), utility agreements (UA) and FHWA specific authorizations consistent with the Caltrans LAPM for utility and right of way certification.

Task 5.4. Finalize PE Drawings
Based on one set of City/County review comments with only minor changes to the plans and design, Mark Thomas will advance the design and plans to final design level.

Task 5.5. Drainage Report
BEN|EN will develop a drainage report using the Sacramento County Drainage Standards to analyze the up-to fifteen (15) existing drainage crossings along the project alignment to determine the proposed facilities needed to effectively manage runoff and accommodate the proposed improvements.

Proposed drainage shed areas will be developed from topography, field reviews, and the proposed roadway improvements in the project area. Supplemental mapping (adjacent project mapping, drainage master plans, etc., if available) will be evaluated with available topographic mapping. Tributary areas will be defined, and flow rates calculated for cross culverts and/or bridges. The calculations will define pipe/culvert lengths, sizes, peak flow velocities, and hydraulic grade lines.

Task 5 Deliverables:
• Conceptual Engineering (10% Design) Exhibits (PDF)
• Updated Utility Conflict Maps (PDF)
• Caltrans LAPM Exhibit 14-C, 14-D (NTO), 14-E (ROI) and Exhibit 14-I (UA) for Utility Relocations (PDF) • Preliminary Engineering (30% Plans)/Geometric Approval Drawings (PDF) • Final Reproducible PE CAD Drawing Files (CAD)
• Draft and Final Drainage Report (PDF)
• APS Design Memo (PDF)
TASK 6. FINAL DESIGN/PLANS, SPECIFICATIONS & ESTIMATES (PS&E) The Mark Thomas team will prepare the design tasks for final plans, specifications, and estimates for the project.

The following tasks outline the required activities needed to complete the final PS&E.

Task 6.1. Constructability Review
Mark Thomas will complete a comprehensive review of the project's plans, specifications, and schedules to ensure thoroughness, completeness, and adherence to project goals and schedule. The goal of the constructability review is to identify the potential issues that may arise during construction early in the project development process to ensure efficient project execution.

Task 6.2. 60% PS&E
Based on the comments received from City/County review, Mark Thomas will build upon the 30% plans and prepare draft construction documents for the trail using City and Caltrans standards. BEN|EN will obtain electronic base plans from MTCo and prepare plans, specifications, and cost estimates (PS&E) for Rectangular Rapid Flashing 372
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Beacons (RRFB) systems with streetlights at up to two potential trail crossings. The RRFB systems will be powered either by solar or AC.

Plans will include project improvements such as trail alignment, profile, and pavement section, and roadway crossing enhancements.

The plans will include the following sheets:
60% PS&E
Description Scale Sheet Count
Title Sheet n/a 1
Standard Abbreviations/General Notes and Line Index n/a 1 Project Key Map 1200 2
Project Control 1200 2
Typical Cross Sections n/a 3
Layout Plans and Profile
Horiz. - 1”=20’
Vert. - 1”=10’
25 Drainage Plans and Details 1”=20’ 10
Utility Relocation Plans 1”=20’ 4
Stormwater Management Plans 1”=20’ 12
Intersection Details 1”=10’ 3
Construction Details Varies 2
Signing and Striping Details n/a 1
Bridge Plan, Foundation Plan and Abutment Details Varies 8 Electrical Sheets 1”=20’ 3
Total Sheets 89
Mark Thomas will develop quantities and prepare 60% construction cost estimates using the project geometrics and surfaces developed from survey information. Construction costs will be developed using current bid results from similar projects, Caltrans database information and from Caltrans latest Construction Cost Manual. All estimates will be done in Caltrans BEES format using Microsoft Excel.

Bridge design will use AASHTO LRFD Guide Specifications for the Design of Pedestrian Bridges and Caltrans amendments.
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Mark Thomas will develop 60% technical specifications. The technical specifications will be prepared using Microsoft Word.

Task 6.3. 90% PS&E
Following the completion of the 60% plans, the Mark Thomas team will develop the 90% plans. Comments from the City/County on the 60% set will be addressed. Design details will be checked and updated within the plans. In addition, Mark Thomas will develop 90% construction cost estimate and technical specifications.

Task 6.4. Final Engineering Drawings (100% PS&E)
Following the 90% PS&E submittal, the Mark Thomas team will revise the plans based on comments from the City/County. Mark Thomas will prepare the contract documents using the City’s standard boilerplate. This task will include the effort needed to obtain final design approval from the City and produce the final construction documents. In addition, Mark Thomas will develop final construction cost estimate and technical specifications to be incorporated into the bid documents.

Task 6.5. Trailhead PS&E Design (Optional)
This optional task is for PS&E of one trailhead design may be incorporated if funding allows. Effort would include approximately 12 sheets that would detail trailhead grading, layout, site construction, irrigation and planting plans Task 6 Deliverables:
• 60% Plans (2 hardcopies, 11”x17” bond and PDF)
• 60% Estimate (2 hardcopies and pdf)
• 60% Draft Technical Specifications (2 hardcopies and PDF) • 90% Plans (2 hardcopies, 11”x17” bond and PDF)
• 90% Estimate (2 hardcopies and pdf)
• 90% Draft Technical Specifications (2 hardcopies and PDF) • 100% Plans (2 hardcopies, 11”x17” bond and PDF)
• 100% Estimate (2 hardcopies and PDF)
• 100% Final Technical Specifications (2 hardcopies and PDF) • Constructability Review and Comments Matrix
TASK 7. RIGHT OF WAY (R/W)
The Mark Thomas team will provide support for preparation of R/W plans, utility relocations, right of way certification, appraisals, and payments for real property. Items completed under this task include acquisition of necessary right-of-way parcels and easements for trail construction, ensuring clear title and legal access for all parcels along the proposed CBLT Extension alignment, and finalization of legal agreements, deeds, and other R/W related documentation.

Task 7.1. Right of Way Engineering
Task 7.1.1. Right of Way Needs Exhibit and Matrix
Using the approved conceptual design and preferred last-mile trail connection alternative as a base, Mark Thomas will prepare a Right of Way Needs Exhibit and Matrix. Mark Thomas will review the right of way needs and 374
Great California Delta Trail – Clarksburg Branch Line Extension Project City of West Sacramento

perform an on-site project walk-through with the City and update the Right of Way Exhibit and Matrix. The Right of Way Needs Exhibit will serve as the basis for preparing plat maps and legal descriptions, appraisal maps, and for initiating Right of Way acquisition activities.

Task 7.1.2. Legal Description & Plats
Mark Thomas will prepare up to six (6) legal descriptions accompanied by 8.5”x11” plats for right of way acquisition. Up to fourteen (14) temporary construction easement (TCE) exhibits (8.5”x11” ) will be prepared. It is assumed no legal description is required for TCEs. Acquisition description and TCE exhibits will undergo one review by the City before being signed and stamped by a Mark Thomas licensed Land Surveyor.

Task 7.1.3. Appraisal Maps
Mark Thomas will prepare Appraisal Exhibits for up to ten (10) parcels identified for acquisition. A 11”x17” exhibit will be prepared for each parcel showing resolved property and right-of-way lines, proposed acquisition, existing easements, owner information, adjacent parcel information, planimetric line work of exiting improvements, and aerial imagery. Date for acreage and/ or square feet will be tabulated for the proposed acquisition area(s) and existing easement and encumbrances to aid in determining fair market value and compensation for right-of-way acquisition.

Task 7.1.4. Record of Survey
Mark Thomas will prepare a record of survey documenting the newly acquired right-of-way for the project. Up to twenty (20) monuments will be set to memorialize the limits of acquisition. Boundary & Right of Way retracement lines will be shown based on the previously completed Right-of-Way mapping task. Record of Survey will consist of up to six (6) pages and will undergo technical review with Yolo County. Review fees have been included in ODCs.

Task 7.2. Fee Appraisal
The appraisal effort will not begin until the environmental document is complete and the final right of way lines are set. Please note: the fee for the appraisals, review and negotiations are subject to change based on bids at the time of the appraisals and negotiation.
• The appraisal will be prepared by individuals licensed with the State of California, Office of Real Estate Appraisers, as a Certified General Real Estate Appraiser. Our appraisers both retain the requisite qualifications and experience necessary to competently complete appraisals in a competent and professional manner, in accordance to applicable laws and policies. • Prepare the Notice of Decision to Appraiser letter for each property, advising the property owner of the proposed project, introducing the appraiser, enclosing an Acquisition Brochure describing the City’s acquisition process, and contract information to answer questions and concerns. • The appraisal report will comply with laws that are applicable to the specific appraisal assignment and the Uniform Standards of Professional Appraisal Practice (USPAP). • Afford the property owner or the owner’s designated representative the opportunity to accompany the appraiser on the inspection of the property.
• Perform an inspection of the subject property. The inspection should be appropriate for the appraisal problem, and the Scope of Work should address:
o The extent of the inspection and description of the neighborhood and proposed project area, o The extent of the subject property inspection, including interior and exterior areas, o The level of detail of the description of the physical characteristics of the property being appraised (and, in the case of a partial acquisition, the remaining property). 375
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• In the appraisal report, identify the highest and best use. If highest and best use is in question or different from the existing use, provide an appropriate analysis identifying the market-based highest and best use. • Present and analyze relevant market information.
• In developing and reporting the appraisal, disregard any decrease or increase in the fair market value of the real property caused by the project for which the property is to be acquired, or by the likelihood that the property would be acquired for the project.

Task 7.3. Appraisal Review
Report the appraiser’s analysis, opinions, and conclusions in the appraisal report.

Review appraisals will be provided for each appraisal, and in accordance with State and Federal law and City policy as required. The review appraiser will, as appropriate:
• Identify the reviewer’s client and intended users, the intended use of the reviewer’s opinions and conclusions, and the purpose of the assignment.
• Identify the following:
o Subject of the appraisal review assignment.
o Effective date of the review.
o Property and ownership interest appraised (if any) in the work under review. o Date of the work under review and the effective date of the opinion or conclusion in the work under review.
o Appraiser(s) who completed the work under review, unless the identity was withheld. • Identify the scope of work to be performed.
• Develop an opinion as to the completeness of the material under review, given the scope of work applicable in the assignment.
• Develop an opinion as to the apparent adequacy and relevance of the data and the propriety of any adjustments to the data, given the scope of work applicable in the assignment. • Develop an opinion as to the appropriateness of the appraisal methods and techniques used, given the scope of work applicable in the assignment, and develop the reasons for any disagreement. • Develop an opinion as to whether the analyses, opinions, and conclusions are appropriate and reasonable, given the scope of work applicable in the assignment, and develop the reasons for any disagreement. • Review appraisals will be forwarded to the City for establishment of just compensation prior to the preparation of offers to acquire the proposed land rights for the project.

Task 7.4. Acquisition and Negotiation
Monument will provide right-of-way delivery services required for the City to purchase right-of-way required to construct the Project. The tasks will be performed in accordance with applicable Federal, State and local regulations, Caltrans Policies and Procedures and City’s right-of-way Policies and Procedures.

Monument will provide the following services under the direction of the City staff:
• Provide the Acquisition and Negotiations Services to acquire the property interests required for the Project in a timely, efficient manner and at a reasonable cost. Work shall be performed in accordance with Caltrans and the City’s Policies and Procedures and applicable Federal, State, and local regulations. • Coordinate and manage the acquisition process with the City, legal counsel, design team, property owners, and tenants along with the title company, appraisers, and other consultants to insure effective cross-discipline communications.
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• Review right-of-way plans, appraisal reports, title reports, appraisal maps and legal descriptions and all other pertinent documents.
• Prepare acquisition offer packages consisting of the City’s written purchase offer, appraisal summary statement, acquisition brochure, acquisition agreement, conveying instruments (Grant Deed, Permanent and/or Temporary Easements, etc.), Certificate of Acceptance, recommendation of Amount of Just Compensation, plat maps and legal descriptions, and Title VI Information. • Monument’s acquisition agent will meet personally with each property owner to present the City’s purchase offer, explain the project design requirement, and inform him or her of the City’s right-of-way acquisition process.
• Negotiate personally in good faith with each property owner, his/her agent or representative and discuss appraisal and valuation of the property interests, gather information from the property for consideration and address any questions or concerns that may arise during the acquisition process. • Establish and maintain an acquisition file for each property owner or property interest acquired and maintain a file checklist pursuant to the City’s specifications. • As may be required to secure Right of Entry Agreements; licenses or permits from property owners for purposes of performing hazardous waste, archeological and other inspections. • Promptly transmit executed documents (acquisition agreements, executed deeds, rental agreements, statements of information, offset statements, and the like) to the City for acceptance and processing. A report summarizing the pertinent information relative to the transaction will be included. • Prepare and submit a Letter of Recommendation to the City for any proposed administrative settlements with property owners. The letter will include a chronology of the negotiation efforts, provide supporting evidence and documentation and an explanation of the benefits and rationale behind the recommendation.
• Escrow Coordination - Coordinate opening of escrows with direction from the project manager, assist the escrow company in obtaining additional documentation as necessary to provide clear title to the City, supervise and review the closing of escrows, and review closing statements for completeness and accuracy. We will serve as liaison between the title company, escrow holder, and the City. Upon closing of escrow, tax cancelation letters will be prepared for City signature, as necessary, for fee interest acquisitions.
• Recommend condemnation action when negotiations have reached an impasse. The required justification will be submitted in writing to the City. Our primary goal will be to reach an acceptance of the offer with each property owner. We will work with the City in recommending solutions to achieve acceptance of the offer.
• Eminent Domain Support – If requested, coordinate with City’s condemnation counsel, as required, to support the condemnation activities until the Resolution of Necessity is adopted and possession is granted by the courts. Litigation support after the hearing for the Resolution of Necessity, such as depositions, mediation appearances and expert testimony, can be provided on a time-and-materials basis. • Perform any other normal procedures and processes to implement the acquisition assignment and provide any other supporting information and/or correspondence required by the City. • Provide bilingual acquisition agents, if necessary.
• Prepare all applicable forms, secure property owner’s approval and signature and submit the forms to the City for review and acceptance.
• Upon completion of the acquisition process for each property or property interest, or at project completion, Monument will provide the City with the original acquisition file as well as electronic copy of files for future audit purposes.
• Right-of-Way Certification to State/Federal Standards 377
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Task 7.5. Right of Way and Utility Certification
The final phase of the right of way program is right of way Certification approval which documents that the construction project is ready for advertising. During this process, Monument and Mark Thomas will coordinate and attend certification planning activities, and meet with the City, County, Caltrans Right of Way Local Assistance staff, and the project partners to determine project requirements and the certification level required to meet the project construction schedule.

Task 7 Deliverables:
• Right of Way Needs Exhibit (PDF)
• Right of Way Matrix (MS Excel)
• Plat Maps and Legal Descriptions (10 R/W Takes and 10 TCEs) • Appraisal Exhibits Covering 10 Parcels
• Record of Survey
• Appraisals Covering 10 Parcels (PDF)
• Appraisal Reviews Covering 10 Parcels (PDF)
• Negotiations Covering 10 Parcels (PDF)
• Draft and Final Right of Way Certification Package (PDF) TASK 8. PROJECT FINANCE PLAN
Task 8.1. Trail Capital Financing / Fundraising Plan
Mark Thomas will prepare a Trail Capital Financing and Fundraising Plan that will be used as a strategy for project implementation. We will prioritize trail needs based upon community input and design requirements. The plan will include phasing options by segment and scope element such as trail components and amenities. Each phasing option will include the scope of work, implementation schedule, costs, and potential funding sources. The plan will be incorporated into a Capital Improvement Plan for the CBLT.

The fundraising plan will include an alternative approach to secure outside funding. This will include regional, state, and federal funding opportunities that can be pursued to fund each phasing option. The funding programs will include details on the applicable funding programs including name, funding agency and contacts, dates of next funding opportunity, match requirements, grant preparation schedule, and probability of success. The plan will provide a list of potential partnerships with public and private entities and contacts for which relationships can be built and leveraged in pursuit of grant funds.

Task 8.2. Operating and Maintenance and Life Cycle Replacement Cost Model (Optional) Mark Thomas will prepare an operations and maintenance (O&M) cost model for the Project. O&M costs will be prepared based upon the design team recommendations for asset longevity and maintenance cycles. A life cycle cost replacement model for the project will be developed to forecast maintenance requirements and financial needs. Typical trail related assets that may be included in the O&M cost model include:
• Clearing, grubbing, and tree pruning
• Litter and trash removal
• Asphalt trail
• Striping
• Trail shoulder patching
• Fence repair
• Trail signage replacement
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Typical elements that may be considered for the life cycle cost replacement model include:
• Asphalt trail Striping
• Trail shoulder replacement
• Fence replacement
• Trail furnishing replacement
• Restroom (if included) repainting (interior and exterior), reroofing, utility replacement, general structural repairs/replacements
• Trail signage replacement
• Concrete curb, gutter, and pavement replacement
• Flashing beacon light replacement
• Retaining wall (if included) reconstruction

PROJECT SCOPE ASSUMPTIONS
This scope of services is based on the following assumptions:

1. Design services during bidding and construction are not included in this scope of work.

2. The project will be advertised, awarded, and administered by the City and the City will coordinate reproductions of the bid package.

3. Any additional insurance requirements, beyond those presently carried to support the work in question, are not included. This includes, but not limited to, specific environmental insurances, etc.

4. The City will lead the effort and will provide rights of entry to private property for surveys, site visits, and construction.

5. The preservation of monuments that may be disturbed by the project is not included.

6. Access to any in‐service equipment can be done during traditional work hours between 7AM thru 6PM.

7. Entering manholes or other areas such designated as “confined space” to document/verify as built conditions is not included.

8. No detailed traffic operations analysis will be completed.

9. Potholing of existing utilities is not included.

10. A Life Cycle Cost Analysis is not included.

11. Amenities and furnishings will continue the program established in the previous phases of the Clarksburg Branch Line Trail Extension.

12. No modifications of existing irrigation systems (public or private) are anticipated in this scope. It is assumed that modifications to planting and irrigation of impacted areas will be handled by the property owners.

13. Obtaining or paying fees for construction or encroachment permits from any jurisdiction is not included.

14. Construction Management Services will be provided by the City.

15. Geotechnical services during construction will be provided by the City.

16. This scope does not include existing stream or lake bank restoration / stabilization unless impacted by the construction of this project.

17. Arborist services will be provided by the City.

18. Planting improvements along the trail alignment, outside of the potential trailheads, will be limited to replacement trees and hydroseeding only.

19. Pathway lighting improvements, other than relocation of existing street lighting, are not included.

20. Dry Utility design, other than for the communication ductbank, is not required or included.

21. Phase II ESA is not included as part of this scope.

22. Location Hydraulic Study and Floodplain Evaluation Report are not included as part of this scope. 379
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23. Conditional Letter of Map Revision (CLOMR) is not included as part of this scope.

24. Plat and Legal description are not needed for temporary construction easements.

25. Conceptual trailhead design will be developed

SCHEDULE
See detailed MS Project Schedule attached.
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CDD24-243 Clarksburg Branch Line Extension
Expires on 06/30/29

EXHIBIT B
Schedule of Performance
Contract Start Date 9/18/2024
Task 1 Project Management &
Coordination
9/19/2024 – 6/5/2029
Task 2 Data Collection & Surveying 9/19/24 – 7/11/2025
Task 3 Community Engagement &
Public Participation
9/19/24 – 6/5/2028
Task 4 Environmental Documentation
& Permitting
9/19/24 – 7/31/2026 (NEPA by
6/30/25)
Task 5 Preliminary Engineering / 30%
Plans & Estimate
6/2/25 – 12/12/2025
Task 6 Final Design / Plans,
Specifications & Estimates
(PS&E)
1/12/26 – 5/31/2027
Task 7 Right-of-Way (R/W) 1/4/27 – 6/5/2028
Task 8 Project Finance Plan 1/4/27 – 6/5/2028
Task 9 Required Caltrans Project
Closeout (Grant Reporting)
6/5/2028 - 6/5/2029 (12-
months following project
completion)
Contract End Date 6/30/2029
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CDD24-243 Clarksburg Branch Line Extension
Expires on 06/30/29

EXHIBIT C
Schedule of Fees
382
Project Manager
Kira Caselli
Sr. Project Engineer
Arsalan Gharachorloo (Civil
Lead)
Division Manager - CM
Eric Lilly (Value Engineering)
PrincipalSr. Engineering ManagerSr. Project ManagerSr. Technical LeadProject ManagerProject EngineerSr. TechnicianDesign Engineer IIDesign Engineer ITechnicianLAUD Division Manager Erik Smith
Landscape ArchitectLandscape Designer IISurvey Division ManagerSurvey Manager IIProject Surveyor IIAsst Surveyor IILead Survey TechnicianSurvey Technician III2-Person Crew (OE3)Sr. PlannerFunding Manager Ryan BisseggerSr. Funding SpecialistFunding SpecialistProject AccountantSr. Project CoordinatorSr. Graphic ManagerSr. Graphic DesignerGraphic DesignerBennett EngineeringBlackburnKMPLSAMonument ROW $197 $167 $379 $506 $359 $277 $259 $233 $168 $163 $142 $113 $102 $246 $132 $118 $354 $250 $187 $132 $126 $138 $325 $160 $280 $210 $155 $129 $148 $186 $146 $107 DBE DBE DBE

1.0 PROJECT MANAGEMENT AND COORDINATION

1.1 Project Management 80 40 80 80 280 $58,130 - - - - $58,130

1.2 Schedule and Monthly Status Reports 40 40 80 $14,563 - - - - - $14,563

1.3 Meetings and Coordination 72 72 6 12 6 168 $29,975 - - - - - $29,975

1.4 Quality Control 24 16 30 120 190 $46,785 - - - - - $46,785

1.5 Request for Authorization: Construction Authorization 8 16 16 24 64 $10,357 - - - - - $10,357 Subtotal Phase 1 224 144 0 40 0 30 120 0 16 0 24 0 0 6 12 6 0 0 0 0 0 0 0 0 0 0 0 80 80 0 0 0 782 $159,810 $0 $0 $0 $0 $0 $159,810

2.0 DATA COLLECTION & SURVEYING

2.1 Field Visits 16 16 16 16 64 $10,794 - - - - - $10,794

2.2 Topographic Surveys and Right-of-Way Mapping 8 16 16 58 120 84 220 352 36 910 $207,586 - - - - - $207,586

2.3 Utility Data Collection and Mapping 8 24 40 4 10 20 16 48 170 $25,440 - - - - - $25,440

2.4 Geotechnical Services 4 8 12 $2,125 - 22,391 - - - $24,516 Subtotal Phase 2 28 56 0 0 0 0 0 0 16 0 72 0 0 0 0 0 16 62 130 104 16 268 352 0 0 0 0 0 36 0 0 0 1156 $245,945 $0 $22,391 $0 $0 $0 $268,336.36

3.0 COMMUNITY ENGAGEMENT & PUBLIC PARTICIPATION

3.1 Community Outreach and Engagement Activities 32 20 40 16 32 40 180 $27,287 - - 100,130 - - $127,417

3.2 Commission Council and Board Meetings 40 24 4 $12,873 - - - - - $12,873

3.3 Trail Program Development 2 24 50 76 $15,035 - - - - - $15,035 Subtotal Phase 3 74 44 0 0 0 24 0 0 0 0 40 0 0 4 0 0 0 0 0 0 0 0 0 50 0 0 0 0 0 16 32 40 256 $55,196 $0 $0 $100,130 $0 $0 $155,325.89

4.0 ENVIRONMENTAL DOCUMENTATION & PERMITTING

4.1 Phase 1: Project Initiation 4 8 16 28 $3,926 - - - 40,239 - $44,165

4.2 Phase 2: Technical Studies 4 8 12 $2,125 - - - 186,936 - $189,060

4.3 Phase 3: Environmental Documentation 8 16 24 $4,249 - - - 49,362 - $53,611

4.4 Permitting 8 16 24 $4,249 - - - 38,162 - $42,411
Subtotal Phase 4 24 48 0 0 0 0 0 0 0 0 0 16 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 88 $14,548 $0 $0 $0 $314,698 $0 $329,246.71

5.0 PRELIMINARY ENGINEERING/30% PLANS & ESTIMATE

5.1 Structure Advance Planning Studies 4 16 80 80 180 $28,009

5.2 Preliminary Engineering/Geometric Approval Drawing (30% Design) 40 120 120 140 220 8 20 80 748 $97,187 - - - - - $97,187

5.2 Utility Design for Communications Corridor 8 40 40 88 $13,954 - - - - - $13,954

5.3 Finalize PE Drawings 8 20 40 40 108 $15,116 - - - - - $15,116

5.4 Drainage Report 2 4 6 $1,062 35,215 - - - - $36,277 Subtotal Phase 5 58 188 0 0 16 0 0 0 80 0 200 180 300 8 20 80 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1130 $155,329 $35,215 $0 $0 $0 $0 $162,534.82

6.0 FINAL DESIGN/PLANS, SPECIFICATIONS & ESTIMATES (PS&E)

6.1 Constructability Review 4 40 4 48 $17,982 - - - - - $17,982

6.2 60% PS&E 40 200 4 80 160 120 240 240 320 1404 $205,039 - - - - - $205,039

6.3 90% PS&E 40 140 4 40 140 40 160 200 100 864 $129,294 - - - - - $129,294

6.4 Final Engineering Drawings (100% PS&E) 40 120 4 12 80 30 80 80 446 $71,418 99,084 - - - - $170,502 OTHER DIRECT COSTS $0 - - - - - $0
Subtotal Phase 6 124 460 40 4 12 132 0 0 380 190 480 520 420 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2762 $423,733 $99,084 $0 $0 $0 $0 $522,817.54

7.0 RIGHT OF WAY (R/W)

7.1 Right of Way Engineering 8 16 16 40 6 24 10 10 120 250 $36,196 - - - - $36,196

7.2 Fee Appraisal 8 8 16 $2,913 - - - - 20,656 $23,569

7.3 Appraisal Review 2 4 6 $1,062 - - - - 12,498 $13,560

7.4 Acquisition and Negotiation 2 4 6 $1,062 - - - - 22,311 $23,373

7.5 Right of Way and Utility Certification 16 24 40 80 $16,492 - - - - $16,492 Subtotal Phase 7 36 56 0 0 0 0 0 40 0 0 16 40 0 0 0 0 0 6 24 10 10 120 0 0 0 0 0 0 0 0 0 0 358 $57,725 $0 $0 $0 $0 $55,465.11 $113,190.20

8.0 PROJECT FINANCE PLAN

8.1 Trail Capital Financing / Fundraising Plan 8 24 48 12 92 $20,149 - - - - - $20,149 OTHER DIRECT COSTS $0 - - - - - $0
Subtotal Phase 8 8 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 24 48 0 0 0 0 12 0 92 $20,149 $0 $0 $0 $0 $0 $20,149.08 TOTAL HOURS 576 996 40 44 28 186 120 40 492 190 832 756 720 18 32 86 16 68 154 114 26 388 352 50 24 48 0 80 116 16 44 40 6624 0 0 0 0 0 Anticipated Salary Increases $40,201.47 $1,611.60 $0 $4,596.65 $15,932 $4,687.50 $67,029 OTHER DIRECT COSTS $30,251.80 $334 $15,873.42 $5,000.00 $3,857 $106,338.40 $161,655 TOTAL COST $113,488 $166,387 $15,171 $22,258 $10,063 $51,459 $31,084 $9,331 $82,738 $30,921 $118,477 $85,098 $73,234 $4,422 $4,210 $10,147 $5,663 $16,969 $28,822 $14,997 $3,279 $53,673 $114,571 $8,002 $6,725 $10,090 $0 $10,307 $17,148 $2,973 $6,445 $4,286 $1,202,889 $136,244.65 $38,264.83 $109,726.58 $334,486.88 $166,491.01 $1,988,103 O. OPTIONAL TASKS

3.1.6/8 Public Outreach (one-on-one and pop up) 12 20 20 52 $8,553 49,105 $57,658

6.5 Trailhead PS&E Deisgn 16 40 52 180 360 648 $88,765 $88,765

7.1.4 Record of Survey 2 8 32 8 6 80 24 2 162 $29,676 - - - - - $29,676

8.2 Operating and Maintenance and Life Cycle Replacement Cost Model 8 24 4 16 4 24 80 $14,839 $14,839 Subtotal Optional Tasks 36 84 0 0 0 0 0 0 0 0 20 0 0 56 196 360 2 8 32 8 6 80 24 0 4 24 0 0 2 0 0 0 942 $141,834 $0 $0 $49,105 $0 $0 $190,939 TOTAL HOURS - OPTIONAL 36 84 0 0 0 0 0 0 0 0 20 0 0 56 196 360 2 8 32 8 6 80 24 0 4 24 0 0 2 0 0 0 942 0 0 0 0 0 Anticipated Salary Increases (5% for 3 years) $22,357 $0 $0 $2,254 $0 $0 $26,335 OTHER DIRECT COSTS - OPTIONAL $8,300 $0 $0 $7,000 $0 $0 $15,300 TOTAL COST - OPTIONAL $7,093 $14,033 $0 $0 $0 $0 $0 $0 $0 $0 $2,848 $0 $0 $13,758 $25,784 $42,476 $708 $1,996 $5,989 $1,052 $757 $11,067 $7,812 $0 $1,121 $5,045 $0 $0 $296 $0 $0 $0 $172,491 $0 $0 $58,359 $0 $0 $232,574

TOTAL COST
COST PROPOSAL FOR PROJECT SCOPE - City of West Sacramento: Great CA Delta Trail - Clarksburg Branch Line Extension Total MT
Cost
Mark Thomas
Total
Hours
KEY STAFF Subconsultants
Please note that the rates shown are for estimating purposes only. See rate schedule for actual rates/ranges.

MT Fee (Cost Estimate Rates)
9/4/2024
383
Cost Proposal 1
Cost Plus Fixed Fee or Lump Sum
Note: Mark-ups are Not Allowed
Consultant: Mark Thomas & Company, Inc.

Project No. Contract No. Date 9/4/2024

DIRECT LABOR
Range Hours
Actual or
Average
Hourly Rate
Total
$72 - $100 576.0 $ 72.64 $ 41,840.64
$60 - $90 996.0 $ 61.59 $ 61,343.64
$139 - $165 40.0 $ 139.83 $ 5,593.20
$168 - $205 44.0 $ 186.50 $ 8,206.00
$115 - $150 28.0 $ 132.50 $ 3,710.00
$111 - $130 0.0 $ 120.50 $ -
$111 - $130 0.0 $ 120.50 $ -
$84 - $120 186.0 $ 102.00 $ 18,972.00
$81 - $110 120.0 $ 95.50 $ 11,460.00
$72 - $100 40.0 $ 86.00 $ 3,440.00
$70 - $90 0.0 $ 80.00 $ -
$60 - $90 0.0 $ 75.00 $ -
$62 - $75 0.0 $ 68.50 $ -
$49 - $75 492.0 $ 62.00 $ 30,504.00
$49 - $80 0.0 $ 64.50 $ -
$50 - $70 190.0 $ 60.00 $ 11,400.00
$40 - $65 832.0 $ 52.50 $ 43,680.00
$33 - $50 756.0 $ 41.50 $ 31,374.00
$30 - $45 720.0 $ 37.50 $ 27,000.00
$17 - $30 0.0 $ 23.50 $ -
$90 - $105 18.0 $ 90.58 $ 1,630.44
$86 - $100 0.0 $ 93.00 $ -
$63 - $90 0.0 $ 76.50 $ -
$57 - $70 0.0 $ 63.50 $ -
$42 - $55 32.0 $ 48.50 $ 1,552.00
$37 - $50 86.0 $ 43.50 $ 3,741.00
$29 - $35 0.0 $ 32.00 $ -
$23 - $30 0.0 $ 26.50 $ -
$96 - $165 16.0 $ 130.50 $ 2,088.00
$84 - $100 68.0 $ 92.00 $ 6,256.00
$72 - $95 0.0 $ 83.50 $ -
$67 - $95 0.0 $ 81.00 $ -
$58 - $80 154.0 $ 69.00 $ 10,626.00
$57 - $75 0.0 $ 66.00 $ -
$51 - $60 0.0 $ 55.50 $ -
$42 - $55 114.0 $ 48.50 $ 5,529.00
$39 - $50 0.0 $ 44.50 $ -
$48 - $90 0.0 $ 69.00 $ -
$41 - $70 0.0 $ 55.50 $ -
$39 - $60 0.0 $ 49.50 $ -
$43 - $50 26.0 $ 46.50 $ 1,209.00
$42 - $60 388.0 $ 51.00 $ 19,788.00
$35 - $55 0.0 $ 45.00 $ -
$19 - $40 0.0 $ 29.50 $ -
$84 - $100 0.0 $ 92.00 $ -
$58 - $70 0.0 $ 64.00 $ -
$53 - $65 0.0 $ 59.00 $ -
Survey Technician III
Survey Technician II
Survey Technician I
SUE Program Manager
Chief of Party (OE3)
Instrumentperson (OE3)
Asst Surveyor II
Asst Surveyor I
Survey Specialist III
Survey Specialist II
Survey Specialist I
Lead Survey Technician
Survey Manager II
Survey Manager I
Project Surveyor III
Project Surveyor II
Project Surveyor I
Asst Surveyor III
Sr. Landscape Architect
Landscape Architect
Landscape Designer II
Landscape Designer I
Landscape Intern
Survey Division Manager
Design Engineer I
Technician
Intern
LAUD Division Manager
Sr. LAUD Project Manager
LAUD Project Manager
Sr. Project Engineer
Sr. Technical Engineer
Project Engineer
Civil Engineering Designer
Sr. Technician
Design Engineer II
Engineering Manager
Design Manager
Sr. Project Manager
Sr. Technical Lead
Project Manager
Technical Lead
Principal
Classification/Title
Great CA Delta Trail - Clarks
Sr. Engineering Manager
Project Manager Kira Caselli
Sr. Project Engineer Arsalan Gharachorloo
Division Manager - CM Eric Lilly
Erik Smith
Name
Prime Consultant Subconsultant 2nd Tier Subconsultant
384
$51 - $60 0.0 $ 55.50 $ -
$38 - $55 0.0 $ 46.50 $ -
$110 - $130 352.0 $ 120.00 $ 42,240.00
$168 - $195 0.0 $ 181.50 $ -
$55 - $65 0.0 $ 60.00 $ -
$63 - $75 0.0 $ 69.00 $ -
$58 - $70 0.0 $ 64.00 $ -
$55 - $65 0.0 $ 60.00 $ -
$47 - $55 0.0 $ 51.00 $ -
$117 - $135 0.0 $ 126.00 $ -
$175 - $205 0.0 $ 190.00 $ -
$64 - $75 0.0 $ 69.50 $ -
$139 - $165 0.0 $ 152.00 $ -
$101 - $120 0.0 $ 110.50 $ -
$94 - $110 0.0 $ 102.00 $ -
$106 - $125 0.0 $ 115.50 $ -
$94 - $110 0.0 $ 102.00 $ -
$60 - $70 0.0 $ 65.00 $ -
$52 - $80 0.0 $ 66.00 $ -
$45 - $75 0.0 $ 60.00 $ -
$48 - $70 50.0 $ 59.00 $ 2,950.00
$41 - $50 0.0 $ 45.50 $ -
$30 - $40 0.0 $ 35.00 $ -
$103 - $125 24.0 $ 103.31 $ 2,479.44
$70 - $85 48.0 $ 77.50 $ 3,720.00
$39 - $75 0.0 $ 57.00 $ -
$65 - $75 0.0 $ 70.00 $ -
$35 - $60 80.0 $ 47.50 $ 3,800.00
$44 - $65 116.0 $ 54.50 $ 6,322.00
$37 - $55 0.0 $ 46.00 $ -
$40 - $55 0.0 $ 47.50 $ -
$28 - $40 0.0 $ 34.00 $ -
$37 - $55 0.0 $ 46.00 $ -
$36 - $45 0.0 $ 40.50 $ -
$57 - $80 16.0 $ 68.50 $ 1,096.00
$43 - $65 44.0 $ 54.00 $ 2,376.00
$34 - $45 40.0 $ 39.50 $ 1,580.00
$123 - $145 0.0 $ 134.00 $ -
$109 - $130 0.0 $ 119.50 $ -
$84 - $100 0.0 $ 92.00 $ -
$72 - $100 0.0 $ 86.00 $ -
$67 - $80 0.0 $ 73.50 $ -
$57 - $80 0.0 $ 68.50 $ -
$51 - $60 0.0 $ 55.50 $ -
$44 - $65 0.0 $ 54.50 $ -
$34 - $50 0.0 $ 42.00 $ -
$30 - $40 0.0 $ 35.00 $ -
$191.71 0.0 $ 191.71 $ -
$191.71 0.0 $ 191.71 $ -

LABOR COSTS
a) Subtotal Direct Labor Costs $ 417,506.36
b) Anticipated Salary Increases (see page 2 for calculation) $ 14,821.48 c) TOTAL DIRECT LABOR COSTS [(a) + (b)] $ 432,327.84

INDIRECT COSTS
d) Fringe Benefits (Rate: 94.47%) e) Total Fringe Benefits [(c) x (d)] $ 408,420.11 f) Overhead (Rate: 52.11%) g) Overhead [(c) x (f)] $ 225,286.04 h) General and Administrative (Rate: 0.00%) i) Gen & Admin [(c) x (h)] $ - Strategic Consulting
Associate Sanitary Engineer
Assistant Sanitary Engineer
Sr. Inspector
Inspector
Inspector - Apprentice
Expert Witness
Graphic Designer
District Manager-Engineer
Deputy District Manager
Operations Manager
Sr. Sanitary Project Engineer
Sanitary Project Engineer
Sr. Project Assistant
Project Assistant
Sr. Technical Writer
Technical Writer
Sr. Graphic Manager
Sr. Graphic Designer
Sr. Funding Specialist
Funding Specialist
Project Accountant Manager
Project Accountant
Sr. Project Coordinator
Project Coordinator
Inspector - CM
Office Engineer
Sr. Planner
Planner II
Planner I
Funding Manager
Division Manager - CM
Area Manager - CM
Project Manager - CM
Sr. Resident Engineer
Resident Engineer
Asst. Resident Engineer
Instrumentperson (OE12)
Chainperson (OE12)
Apprentice (OE12)
2-Person Crew (OE12)
3-Person Crew (OE12)
Utility Locator (South)
Chainperson (OE3)
Apprentice (OE3)
2-Person Crew (OE3)
3-Person Crew (OE3)
Utility Locator (North)
Chief of Party (OE12)
Ryan Bissegger
385
j) TOTAL INDIRECT COSTS [(e) + (g) + (i)] $ 633,706.14
FIXED FEE k) TOTAL FIXED FEE [[(c) + (j)] x fixed fee 10.00 %] $ 106,603.40 l) CONSULTANT'S OTHER DIRECT COSTS (ODC) - ITEMIZE (Add additional pages if necessary Quantity Unit Unit Cost
500 miles $0.67 $ 335.00
7040 miles $0.67 $ 4,716.80
0 EA $0.05 $ -
0 sheets $1.00 $ -
0 sheets $0.35 $ -
0 sheets $0.05 $ -
1 LS $500.00 $ 500.00
0 EA $15.00 $ -
0 EA $5,000.00 $ -
1 LS $6,000.00 $ 6,000.00
0 LS $1,000.00 $ -
0 LS $3,000.00 $ -
0 Day $260.00 $ -
0 Day $8,000.00 $ -
1 LS $18,700.00 $ 18,700.00
l) TOTAL OTHER DIRECT COSTS $ 30,251.80
m) SUBCONSULTANTS' COSTS (add additional pages if necessary) Subconsultant 1: Bennett Engineering $ 136,244.65
Subconsultant 2: Blackburn $ 38,264.83
Subconsultant 3: KMP $ 109,726.58
Subconsultant 4: LSA $ 334,486.88
Subconsultant 5: Monument ROW $ 166,491.01
m) TOTAL SUBCONSULTANTS' COSTS $ 785,213.95
n) TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS [(l) + (m)] $ 815,465.75 TOTAL COST [(c) + (j) + (k) + (n)] $ 1,988,103.13
NOTES:

2. The cost proposal format shall not be amended. Indirect cost rates shall be updated on an annual basis in accordance with the consultant’s annual accounting period and established by a cognizant agency or accepted by Caltrans.

3. Anticipated salary increases calculation (page 2) must accompany.

Per Diem
MTLS Mobile Scanner
LWA - 408 Permit
Misc. Surveys (Maps, PTR's etc.)
Safety Plan
Traffic Control
Description of Item
Mileage
Copies

1. Key personnel must be marked with an asterisk (*) and employees that are subject to prevailing wage requirements must be marked with two asterisks (**). All costs must comply with the Federal cost principles. Subconsultants will provide their own cost proposals Mileage - Survey
Reproductions - full size
Reproductions - half size
Structure/Quantity Calculations
Misc. Costs
Overnight Mail/Mail
Potholing
386
Cost Proposal 1
Cost Plus Fixed Fee or Lump Sum

1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) Direct Labor Subtotal
per Cost Proposal
Total Hours per
Cost Proposal Avg Hourly Rate 3 Year Contract Duration
$417,506.36 / 5080.0 = $82.19 Year 1 Avg Hourly Rates

2. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation %) Average Hourly Rate Escalation
Year 1 $82.19 + 5.00% = $86.30 Year 2 Avg Hourly Rate
Year 2 $86.30 + 5.00% = $90.61 Year 3 Avg Hourly Rate
Year 3 $90.61 + 5.00% = $95.14 Year 4 Avg Hourly Rate
Year 4 $95.14 + 5.00% = $99.90 Year 5 Avg Hourly Rate
Year 5 $99.90 + 5.00% = $104.89 Year 6 Avg Hourly Rate
Year 6 $104.89 + 5.00% = $110.14 Year 7 Avg Hourly Rate

3. Calculate estimated hours per year (Multiply estimate % each year by total hours) Estimated %
Completed Each Year
Total hours per
Cost Proposal
Total Hours per
Year
Year 1 50% x 5080.0 = 2540.0 Estimated Hours Year 1
Year 2 30% x 5080.0 = 1524.0 Estimated Hours Year 2
Year 3 20% x 5080.0 = 1016.0 Estimated Hours Year 3
Year 4 0% x 5080.0 = 0.0 Estimated Hours Year 4
Year 5 0% x 5080.0 = 0.0 Estimated Hours Year 5
Year 6 0% x 5080.0 = 0.0 Estimated Hours Year 6
Total 100% Total 5080.0

4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) Avg Hourly Rate
(calculated above)
Estimated hours
(calculated above) Cost per Year
Year 1 $82.19 x 2540.0 = $208,753.18 Estimated Cost Year 1 Year 2 $86.30 x 1524.0 = $131,514.50 Estimated Cost Year 2 Year 3 $90.61 x 1016.0 = $92,060.15 Estimated Cost Year 3 Year 4 $95.14 x 0.0 = $0.00 Estimated Cost Year 4
Year 5 $99.90 x 0.0 = $0.00 Estimated Cost Year 5
Year 6 $104.89 x 0.0 = $0.00 Estimated Cost Year 6
Total Direct Labor Cost with Escalation $432,327.84
Direct Labor Subtotal before Escalation $417,506.36
Estimated total of Direct Labor Salary Increase $14,821.48 Transfer to Page 1 NOTES:

4. Calculations for anticipated salary escalation must be provided.

CALCULATIONS FOR ANTICIPATED SALARY INCREASES

1. This is not the only way to estimate salary increases. Other methods will be accepted if they clearly indicate the % increase, the # of years of the contract, and a breakdown of the labor to be performed each year.

2. An estimation that is based on direct labor multiplied by salary increase % multiplied by the # of years is not acceptable. (i.e. $250,000 x 2% x 5 yrs = $25,000 is not an acceptable methodology)

3. This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted. 387
Cost Proposal 1
Cost Plus Fixed Fee or Lump Sum
Certification of Direct Costs:

Prime Consultant or Subconsultant Certifying:

Name: Matt Brogan Title*: Principal + Vice President
Signature: Date of Certification (mm/dd/yyy): 09/04/2024 Email: [email protected] Phone Number: 916-605-6761 List services the consultant is providing under the proposed contract:

Address: 701 University Ave #200, Sacramento, CA 95825
*An individual executive or financial officer of the consultant’s or subconsultant’s organization at a level no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract.

All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable federal and state requirements.

Costs that are noncompliant with the federal and state requirements are not eligible for reimbursement.

Local governments are responsible for applying only cognizant agency approved or Caltrans accepted Indirect Cost Rate(s).

I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s) in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the following requirements:

1. Generally Accepted Accounting Principles (GAAP)

2. Terms and conditions of the contract

3. Title 23 United States Code Section 112 - Letting of Contracts

4. 48 Code of Federal Regulations Part 31 - Contract Cost Principles and Procedures

5. 23 Code of Federal Regulations Part 172 - Procurement, Management, and Administration of Engineering and Design Related Service

6. 48 Code of Federal Regulations Part 9904 - Cost Accounting Standards Board (when applicable) 388
Attachment A: Fee Table
.

Engineer 10, K.

Dan Yau
Engineer 10, Kin
Chan
Engineer 8, Carlton
Allen
Engineer 7, Donald
Jones
Engineer 6, StaffEngineer 5, StaffEngineer 4, StaffEngineer 3, StaffEngineer 2, Staff Engineer 1 , Staff
Labor Cost
Without Esc.
. $293.27 $273.10 $213.53 $202.41 $169.74 $142.46 $130.41 $111.63 $100.72 $90.07 32 40 40 40 60 212 $35,241.83 $35,241.83
8 40 80 40 168 $29,082.03 $29,082.03
8 20 20 120 120 160 80 160 40 728 $99,057.24 $99,057.24 60 60 120 $22,328.95 $22,328.95
8 20 60 140 300 200 220 80 160 40 1,228 $185,710.04 $185,710.04 8 20 60 140 300 200 220 80 160 40 1,228 $185,710.04 $185,710.04 . 8 20 60 140 300 200 220 80 160 40 1,228 $185,710.04 $185,710.04 $334.00
$2,228.52
$188,272.56
OTHER DIRECT COSTS (see attached sheet)

ANTICIPATED SALARY INCREASE

TOTAL PROJECT COST

TOTAL DIRECT LABOR HOURS
Subtotal
Drainage Report
Location Hydraulic Study and Floodplain Evaluation Report Final Design
USACE 408 / CVFPB Permit
City of West Sacramento - 24-029-RFP
Great California Delta Trail - Clarksburg Branch Line Extension Bennett Engineering Services

TASK HOURS
ESCALATION %

TASK COSTS
389
Cost Proposal
Consultant: Prime Consultant X Subconsultant 2nd Tier Subconsultant Project No. 24-029-RFP Date: 8/7/2024
Direct Labor

8.0 $924.72

20.0 $2,152.80

60.0 $5,049.60
140.0 $11,169.20
300.0 $20,070.00
200.0 $11,230.00
220.0 $11,308.00

80.0 $3,520.00
160.0 $6,352.00

40.0 $1,420.00
1,228.0 $73,196.32

LABOR COSTS
a) Subtotal Direct Labor Costs $73,196.32
b) Anticipated Salary Increases (Note 3) $878.36
Optional Anticipated Salary

INDIRECT COSTS
d) Fringe Benefits (Rate): 47.39% e) $35,103.99
f) Overhead (Rate): 83.26% g) $61,674.58
h) i)
FIXED FEE k) 10%
l) CONSULTANT'S OTHER DIRECT COSTS (ODC) - ITEMIZE (Add additional pages if necessary) Unit Cost
$100.00
$0.670
$50.00
l) TOTAL OTHER DIRECT COSTS $334.00
Optional ODC's Subtotal
Base Project ODC's Subtotal $334.00
Tolls & Parking EA
Outside Copying 2 EA $100.00
Research Fee EA
Records Search EA
Per Diem Day
Permit Fees EA
Overnight Mail Service 1 EA $100.00
Personal Vehicle 200 Mile $134.00
Traffic Counts EA
U.S. Mail EA
$96,778.56
TOTAL FIXED PROFIT $17,085.32
Description Quantity Unit Total
Total Fringe Benefits [(c) × (d)]
Overhead [(c) × (f)]
General and Administrative (Rate): Gen & Admin [(c) × (f)] j) TOTAL INDIRECT COSTS [(e) +(g) + (i)]
Total
c) TOTAL DIRECT LABOR COSTS [(a)+(b)] $74,074.68
Engineer 2 Staff $39.70
Engineer 1 Staff $35.50
Engineer 4 Staff $51.40
Engineer 3 Staff $44.00
Engineer 6 Staff $66.90
Engineer 5 Staff $56.15
Engineer 8 Carlton Allen $84.16
Engineer 7 Donald Jones $79.78
Engineer 10 Kin Chan $107.64
West Sacramento-Great California Delta Trail Contract No.

Classification/Title Name Hours Actual Hourly
Rate Total
COST PROPOSAL Page 1 of 3

ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (DESIGN, ENGINEERING, AND ENVIRONMENTAL STUDIES)
Note: Mark-ups are Not Allowed
Bennett Engineering Services
Engineer 10 K. Dan Yau $115.59
390
m) SUBCONSULTANT'S COSTS (add additional pages if necessary) NOTES:

5. Pre-approved actual costs are competitive prices from appropriate vendors in their respective industries, and supported by receipts.

All costs must comply with the Federal Cost Principles. Subconsultants will provide their own cost proposals.

2. The cost proposal format shall not be amended. Indirect cost rates shall be updated on an annual basis in accordance with the consultant's annual accounting period and established by a cognized agency or accepted by Caltrans.

3. Anticipated salary increases calculation (page 2) must accompany.

4. Pre-approved travel and per-diem costs will be reimbursed in conformance with the current Department of Transportation Travel and Expense Guide for Consultants.
n) TOTAL OTHER DIRECT COSTS INCLUDING 2nd TIER SUBCONSULTANTS [(l) + (m)] $334.00 TOTAL COST [(c) + (j) + (k) + (n)] $188,272.56

1. Key Personnel must be marked with an asterisk (*) and employees that are subject to prevailing wage requirements must be marked with two asterisks (**).

Subconsultant 4:
m) TOTAL 2nd TIER SUBCONSULTANT'S COSTS
Subconsultant 2:

Subconsultant 3:

Subconsultant 1:
391
Cost Proposal
Consultant Prime Consultant
Project No. Contract No. Date
IMPORTANT NOTES:

9. The cost proposal format shall not be amended. All costs must comply with the Federal cost principles.

Total: $334.00
Note: Add Additional pages if necessary.

1. List direct cost items with estimated costs. These costs should be competitive in their respective industries and supported with appropriate documentations.

2. Proposed ODC items should be consistently billed regardless of client and contract type.

3. Items when incurred for the same purpose, in like circumstance, should not be included in any indirect cost pool or in the overhead rate.

4. Items such as special tooling, will be reimbursed at actual cost with supporting documentation (invoice).

5. Items listed above that would be considered "tools of the trade" are not reimbursable as other direct cost.

6. Travel related costs should be pre-approved by the contracting agency and shall not exceed current State Department of Personnel Administration rules.

7. If mileage is claimed, the rate should be properly supported by the consultant's calculation of their actual costs for company vehicles. In addition, the miles claimed should be supported by mileage logs.

8. If a consultant proposes rental costs for a vehicle, the company must demonstrate that this is their standard procedure for all of their contracts and that they do not own any vehicles that could be used for the same purpose.

Subconsultant 3: $0.00
Subconsultant 4: $0.00
Subconsultant Total $0.00
Total ODCs $334.00
Subconsultant 1: $0.00
Subconsultant 2: $0.00
Tolls & Parking 0.00 EA $0.00 $0.00
Outside Copying 2.00 1 $50.00 $100.00
Research Fee 0.00 EA $0.00 $0.00
Records Search 0.00 EA $0.00 $0.00
Per Diem 0.00 Day $0.00 $0.00
Permit Fees 0.00 EA $0.00 $0.00
Overnight Mail Service 1.00 EA $100.00 $100.00
Personal Vehicle 200.00 Mile $0.67 $134.00
Traffic Counts 0.00 EA $0.00 $0.00
U.S. Mail 0.00 EA $0.00 $0.00

SCHEDULE OF OTHER DIRECT COST ITEMS

PRIME CONSULTANT
DESCRIPTION OF ITEMS Quantity Unit Unit Cost Total
amento-Great California TBD 8/7/2024
COST PROPOSAL FORM 2 OF 3

SPECIFIC RATE OF COMPENSATION (USE FOR ON-CALL OR AS-NEEDED CONTRACTS) (CONSTRUCTION ENGINEERING AND INSPECTION CONTRACTS)
Bennett Engineering Services X Subconsultant
392
Cost Proposal

1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) Avg Hourly 5 Year Contract
Rate Duration
$73,196.32 = $59.61 Year 1 Avg Hourly Rate
Avg Hourly Rate
Year 1 $59.61 + = $59.61 Year 2 Avg Hourly Rate
Year 2 $59.61 + = $61.39 Year 3 Avg Hourly Rate
Year 3 $61.39 + = $63.24 Year 4 Avg Hourly Rate
Year 4 $63.24 + = $65.13 Year 5 Avg Hourly Rate
Total Hours
per Year
Year 1 20.00% * = 245.6 Estimated Hours Year 1
Year 2 40.00% * = 491.2 Estimated Hours Year 2
Year 3 40.00% * = 491.2 Estimated Hours Year 3
Year 4 * = Estimated Hours Year 4
Year 5 * = Estimated Hours Year 5
Total 100% = 1228.0
Year 1 $59.61 * = $14,639.26 Estimated Hours Year 1
Year 2 $59.61 * = $29,278.53 Estimated Hours Year 2
Year 3 $61.39 * = $30,156.88 Estimated Hours Year 3
Year 4 $63.24 * = Estimated Hours Year 4
Year 5 $65.13 * = Estimated Hours Year 5
= $74,074.68
= $73,196.32
= $878.36 Transfer to Page 1
NOTES:
·
This is not the only way to estimate salary increases. Other methods will be accepted if they clearly indicate the % increase, the # of years of the contract, and a breakdown of the labor to be performed each year. ·
An estimation that is based on direct labor multiplied by salary increase % multiplied by the # of years is not acceptable. (i.e. $250,000 x 2% x 5 yrs = $25,000 is not an acceptable methodology) ·
This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted.

Direct Labor Subtotal before Escalation
Estimated total of Direct Labor Salary Increase
245.6
491.2
491.2
Total Direct Labor Cost with Escalation

4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) Avg Hourly Rate Estimated hours Cost per Year (calculated above) (calculated above) Total

3. Calculate estimated hours per year (Multiply estimate % each year by total hours) Estimated % Total Hours
Completed Each Year per Cost Proposal
1228.0
1228.0
1228.0
1228.0
1228.0
per Cost Proposal per Cost Proposal
1,228

2. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation % Proposed Escalation

3.00%

3.00%

3.00%
EXHIBIT CP1 COST PROPOSAL Page 2 of 3

ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (CALCULATIONS FOR ANTICIPATED SALARY INCREASES)
Direct Labor Subtotal Total Hours
393
Cost Proposal
Certification of Direct Costs:

Prime Consultant or Subconsultant Certifying:

Name: Title*:

Signature: Date of Certification (mm/dd/yyyy): 8/7/2024 Email: Phone Number:

Address:

List services the consultant is providing under the proposed contract:

January 2018

4. 48 Code of Federal Regulations Part 31 - Contract Cost Principles and Procedures COST PROPOSAL Page 3 of 3
I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s) in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the following requirements:

1. Generally Accepted Accounting Principles (GAAP)

2. Terms and conditions of the contract

3. Title 23 United States Code Section 112 - Letting of Contracts

5. 23 Code of Federal Regulations Part 172 - Procurement, Management, and Administration of Engineering and Design Related Service

6. 48 Code of Federal Regulations Part 9904 - Cost Accounting Standards Board (when applicable) All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable federal and state requirements. Costs that are noncompliant with the federal and state requirements are not eligible for reimbursement. Local governments are responsible for applying only cognizant agency approved or Caltrans accepted Indirect Cost Rate(s).

Leo Rubio President
[email protected] 916.783.4100
1082 Sunrise Avenue, Suite 100, Roseville, CA 95661
*An individual executive or financial officer of the consultant’s or subconsultant’s organization at a level no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract. 394
Attachment A: Fee Table
.

Engineer 10, K.

Dan Yau
Engineer 10, Kin
Chan
Engineer 8, Carlton
Allen
Engineer 7, Donald
Jones
Engineer 6, StaffEngineer 5, StaffEngineer 4, StaffEngineer 3, StaffEngineer 2, Staff Engineer 1 , Staff
Labor Cost
Without Esc.
. $293.27 $273.10 $213.53 $202.41 $169.74 $142.46 $130.41 $111.63 $100.72 $90.07 CLOMR (OPTIONAL) 160 160 160 480 $82,337.62 $82,337.62
160 160 160 480 $82,337.62 $82,337.62
160 160 160 480 $82,337.62 $82,337.62
. 160 160 160 480 $82,337.62 $82,337.62
$1,235.06
$83,572.69
OTHER DIRECT COSTS (see attached sheet)

ANTICIPATED SALARY INCREASE

TOTAL PROJECT COST

TOTAL DIRECT LABOR HOURS
Subtotal OPTIONAL TASKS

OPTIONAL TASKS
City of West Sacramento - 24-029-RFP
Great California Delta Trail - Clarksburg Branch Line Extension OPTIONAL TASKS Bennett Engineering Services

TASK HOURS
ESCALATION %

TASK COSTS
395
Cost Proposal
Consultant: Prime Consultant X Subconsultant 2nd Tier Subconsultant Project No. 24-029-RFP Date: 8/7/2024
Direct Labor
160.0 $12,764.80
160.0 $10,704.00
160.0 $8,984.00
480.0 $32,452.80

LABOR COSTS
a) Subtotal Direct Labor Costs $32,452.80
b) Anticipated Salary Increases (Note 3) $486.79
Optional Anticipated Salary

INDIRECT COSTS
d) Fringe Benefits (Rate): 47.39% e) $15,610.07
f) Overhead (Rate): 83.26% g) $27,425.50
h) i)
FIXED FEE k) 10%
l) CONSULTANT'S OTHER DIRECT COSTS (ODC) - ITEMIZE (Add additional pages if necessary) Unit Cost
l) TOTAL OTHER DIRECT COSTS
Optional ODC's Subtotal
Base Project ODC's Subtotal
Tolls & Parking EA
Outside Copying EA
Research Fee EA
Records Search EA
Per Diem Day
Permit Fees EA
Overnight Mail Service EA
Personal Vehicle Mile
Traffic Counts EA
U.S. Mail EA
$43,035.58
TOTAL FIXED PROFIT $7,597.52
Description Quantity Unit Total
Total Fringe Benefits [(c) × (d)]
Overhead [(c) × (f)]
General and Administrative (Rate): Gen & Admin [(c) × (f)] j) TOTAL INDIRECT COSTS [(e) +(g) + (i)]
Total
c) TOTAL DIRECT LABOR COSTS [(a)+(b)] $32,939.59
Engineer 2 Staff $39.70
Engineer 1 Staff $35.50
Engineer 4 Staff $51.40
Engineer 3 Staff $44.00
Engineer 6 Staff $66.90
Engineer 5 Staff $56.15
Engineer 8 Carlton Allen $84.16
Engineer 7 Donald Jones $79.78
Engineer 10 Kin Chan $107.64
West Sacramento-Great California Delta Trail Contract No.

Classification/Title Name Hours Actual Hourly
Rate Total
COST PROPOSAL Page 1 of 3

ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (DESIGN, ENGINEERING, AND ENVIRONMENTAL STUDIES)
Note: Mark-ups are Not Allowed
Bennett Engineering Services
Engineer 10 K. Dan Yau $115.59
396
m) SUBCONSULTANT'S COSTS (add additional pages if necessary) NOTES:

5. Pre-approved actual costs are competitive prices from appropriate vendors in their respective industries, and supported by receipts.

All costs must comply with the Federal Cost Principles. Subconsultants will provide their own cost proposals.

2. The cost proposal format shall not be amended. Indirect cost rates shall be updated on an annual basis in accordance with the consultant's annual accounting period and established by a cognized agency or accepted by Caltrans.

3. Anticipated salary increases calculation (page 2) must accompany.

4. Pre-approved travel and per-diem costs will be reimbursed in conformance with the current Department of Transportation Travel and Expense Guide for Consultants.
n) TOTAL OTHER DIRECT COSTS INCLUDING 2nd TIER SUBCONSULTANTS [(l) + (m)] TOTAL COST [(c) + (j) + (k) + (n)] $83,572.69

1. Key Personnel must be marked with an asterisk (*) and employees that are subject to prevailing wage requirements must be marked with two asterisks (**).

Subconsultant 4:
m) TOTAL 2nd TIER SUBCONSULTANT'S COSTS
Subconsultant 2:

Subconsultant 3:

Subconsultant 1:
397
Cost Proposal
Consultant Prime Consultant
Project No. Contract No. Date
IMPORTANT NOTES:

9. The cost proposal format shall not be amended. All costs must comply with the Federal cost principles.

Total: $0.00
Note: Add Additional pages if necessary.

1. List direct cost items with estimated costs. These costs should be competitive in their respective industries and supported with appropriate documentations.

2. Proposed ODC items should be consistently billed regardless of client and contract type.

3. Items when incurred for the same purpose, in like circumstance, should not be included in any indirect cost pool or in the overhead rate.

4. Items such as special tooling, will be reimbursed at actual cost with supporting documentation (invoice).

5. Items listed above that would be considered "tools of the trade" are not reimbursable as other direct cost.

6. Travel related costs should be pre-approved by the contracting agency and shall not exceed current State Department of Personnel Administration rules.

7. If mileage is claimed, the rate should be properly supported by the consultant's calculation of their actual costs for company vehicles. In addition, the miles claimed should be supported by mileage logs.

8. If a consultant proposes rental costs for a vehicle, the company must demonstrate that this is their standard procedure for all of their contracts and that they do not own any vehicles that could be used for the same purpose.

Subconsultant 3: $0.00
Subconsultant 4: $0.00
Subconsultant Total $0.00
Total ODCs $0.00
Subconsultant 1: $0.00
Subconsultant 2: $0.00
Tolls & Parking 0.00 EA $0.00 $0.00
Outside Copying 0.00 1 $50.00 $0.00
Research Fee 0.00 EA $0.00 $0.00
Records Search 0.00 EA $0.00 $0.00
Per Diem 0.00 Day $0.00 $0.00
Permit Fees 0.00 EA $0.00 $0.00
Overnight Mail Service 0.00 EA $100.00 $0.00
Personal Vehicle 0.00 Mile $0.67 $0.00
Traffic Counts 0.00 EA $0.00 $0.00
U.S. Mail 0.00 EA $0.00 $0.00

SCHEDULE OF OTHER DIRECT COST ITEMS

PRIME CONSULTANT
DESCRIPTION OF ITEMS Quantity Unit Unit Cost Total
amento-Great California TBD 8/7/2024
COST PROPOSAL FORM 2 OF 3

SPECIFIC RATE OF COMPENSATION (USE FOR ON-CALL OR AS-NEEDED CONTRACTS) (CONSTRUCTION ENGINEERING AND INSPECTION CONTRACTS)
Bennett Engineering Services X Subconsultant
398
Cost Proposal

1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) Avg Hourly 5 Year Contract
Rate Duration
$32,452.80 = $67.61 Year 1 Avg Hourly Rate
Avg Hourly Rate
Year 1 $67.61 + = $67.61 Year 2 Avg Hourly Rate
Year 2 $67.61 + = $69.64 Year 3 Avg Hourly Rate
Year 3 $69.64 + = $71.73 Year 4 Avg Hourly Rate
Year 4 $71.73 + = $73.88 Year 5 Avg Hourly Rate
Total Hours
per Year
Year 1 * = Estimated Hours Year 1
Year 2 50.00% * = 240.0 Estimated Hours Year 2
Year 3 50.00% * = 240.0 Estimated Hours Year 3
Year 4 * = Estimated Hours Year 4
Year 5 * = Estimated Hours Year 5
Total 100% = 480.0
Year 1 $67.61 * = Estimated Hours Year 1
Year 2 $67.61 * = $16,226.40 Estimated Hours Year 2
Year 3 $69.64 * = $16,713.19 Estimated Hours Year 3
Year 4 $71.73 * = Estimated Hours Year 4
Year 5 $73.88 * = Estimated Hours Year 5
= $32,939.59
= $32,452.80
= $486.79 Transfer to Page 1
NOTES:
·
This is not the only way to estimate salary increases. Other methods will be accepted if they clearly indicate the % increase, the # of years of the contract, and a breakdown of the labor to be performed each year. ·
An estimation that is based on direct labor multiplied by salary increase % multiplied by the # of years is not acceptable. (i.e. $250,000 x 2% x 5 yrs = $25,000 is not an acceptable methodology) ·
This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted.

Direct Labor Subtotal before Escalation
Estimated total of Direct Labor Salary Increase
240.0
240.0
Total Direct Labor Cost with Escalation

4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) Avg Hourly Rate Estimated hours Cost per Year (calculated above) (calculated above) Total

3. Calculate estimated hours per year (Multiply estimate % each year by total hours) Estimated % Total Hours
Completed Each Year per Cost Proposal
480.0
480.0
480.0
480.0
480.0
per Cost Proposal per Cost Proposal
480

2. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation % Proposed Escalation

3.00%

3.00%

3.00%
EXHIBIT CP1 COST PROPOSAL Page 2 of 3

ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (CALCULATIONS FOR ANTICIPATED SALARY INCREASES)
Direct Labor Subtotal Total Hours
399
Cost Proposal
Certification of Direct Costs:

Prime Consultant or Subconsultant Certifying:

Name: Title*:

Signature: Date of Certification (mm/dd/yyyy): 8/7/2024 Email: Phone Number:

Address:

List services the consultant is providing under the proposed contract:

January 2018

4. 48 Code of Federal Regulations Part 31 - Contract Cost Principles and Procedures COST PROPOSAL Page 3 of 3
I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s) in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the following requirements:

1. Generally Accepted Accounting Principles (GAAP)

2. Terms and conditions of the contract

3. Title 23 United States Code Section 112 - Letting of Contracts

5. 23 Code of Federal Regulations Part 172 - Procurement, Management, and Administration of Engineering and Design Related Service

6. 48 Code of Federal Regulations Part 9904 - Cost Accounting Standards Board (when applicable) All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable federal and state requirements. Costs that are noncompliant with the federal and state requirements are not eligible for reimbursement. Local governments are responsible for applying only cognizant agency approved or Caltrans accepted Indirect Cost Rate(s).

Leo Rubio President
[email protected] 916.783.4100
1082 Sunrise Avenue, Suite 100, Roseville, CA 95661
*An individual executive or financial officer of the consultant’s or subconsultant’s organization at a level no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract. 400
Task 1: Geotechnical Report Cost Proposal 1
Cost Plus Fixed Fee or Lump Sum
Prime Consultant Subconsultant 2nd Tier Subconsultant
Consultant: Blackburn Consulting City of West Sacramento Clarksburg Branch Line Trail Extension Proj Project No. Contract No. Date
Range Hours Actual Hourly
Rate Total
Principal 6 $ 93.62 $ 561.72
Sr. Project Manager $ 66.11 $ -
Project Manager 20 $ 65.00 $ 1,300.00
Project Manager $ 50.88 $ -
Sr. Engineer / Geologist $ 53.41 $ -
Sr. Engineer / Geologist 4 $ 52.96 $ 211.84
Project Engineer $ 42.29 $ -
PW Tester / Inspector Grp 3 32 $ 71.26 $ 2,280.32
Project Engineer $ 30.14 $ -
Project Engineer 36 $ 29.42 $ 1,059.12
Project Engineer $ 26.65 $ -
Project Engineer $ 73.91 $ -
Lab Manager $ 39.79 $ -
Drafter/CAD 6 $ 34.85 $ 209.10
Drafter/CAD $ 25.00 $ -
Administrative 3 $ 41.90 $ 125.70
Project Assistant 2 $ 22.04 $ 44.08

LABOR COSTS
$ 5,791.88
$ -
c) TOTAL DIRECT LABOR COSTS [(a) + (b)] $ 5,791.88

INDIRECT COSTS
154.22% ) e) Total Fringe Benefits [(c) x (d)] 8,932.24 $ 132.38% ) g) Overhead [(c) x (f)] 7,667.29 $
) i) Gen & Admin [(c) x (h)] $ -
j) TOTAL INDIRECT COSTS [(e) + (g) + (i)] $ 16,599.53
FIXED FEE k) TOTAL FIXED FEE [(c) + (j)] x fixed fee: $ - l) CONSULTANT'S OTHER DIRECT COSTS (ODC) - ITEMIZE (Add additional pages if necessary) Quantity Unit Unit Cost Total
126 Mile 0.67 $ 84.42 $
3 Day 338.00 $ 1,014.00 $
1 Each 7,200.00 $ 7,200.00 $
1 Each 6,325.00 $ 6,325.00 $
1 Each 950.00 $ 950.00 $
3 Day 100.00 $ 300.00 $
l) TOTAL OTHER DIRECT COSTS 15,873.42 $
m) SUBCONSULTANTS' COSTS (Add additional pages if necessary) a) Subtotal Direct Labor Costs
b) Anticipated Salary Increases (see page 2 for calculation) d) Fringe Benefits (Rate:
f) Overhead & G&A (Rate:
h) General & Admin (Rate:

Subconsultant 1:

Description of Item
Mileage @ IRS rate
Hand Sampling Equipment
Specialty Vendor (Driller)
In-House Laboratory Analysis
Yolo County Boring Permit
Field Equipment / Supplies
DIRECT LABOR (Home ICR)
Classification/Title Name
Ken Johnson
Robert Pickard
Daniel Contreras
Robert Sandquist
Luke Morrell
Staff
Barry Smith
Alex Garcia
Dennis Magana
Note: Mark-ups are Not Allowed
Haze Rodgers
Nicole Hart
Benjamin Lokteff
Ryan Hiett
Thomas Jepsen
Staff
Staff
Sergio Tostado
401
m) TOTAL SUBCONSULTANTS' COSTS $ -
n) TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS [(l) + (m)] $ 15,873.42 TOTAL COST [(c) + (j) + (k) + (n)] $ 38,264.83
NOTES:

1. 2.

3. Subconsultant 2:

Subconsultant 3:

Key personnel must be marked with an asterisk (*) and employees that are subject to prevailing wage requirements must be marked with two asterisks (**). All costs must comply with the Federal cost principles. Subconsultants will provide their own cost proposals.

Subconsultant 4:

The cost proposal format shall not be amended. Indirect cost rates shall be updated on an annual basis in accordance with the consultant's annual accounting period and established by a cognizant agency or accepted by Caltrans.

Anticipated salary increases calculation (page 2) must accompany. 402
Consultant
Project No. Contract No. Date 9/6/2024

1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) Avg Hourly 5 Year Contract
Rate Duration
$ 5,791.88 = $ 53.14 Year 1 Avg Hourly Rate
Avg Hourly Rate
Year 1 $ 53.14 + = $ 55.26 Year 2 Avg Hourly Rate
Year 2 $ 55.26 + = $ 57.47 Year 3 Avg Hourly Rate
Year 3 $ 57.47 + = $ 59.77 Year 4 Avg Hourly Rate
Year 4 $ 59.77 + = $ 62.16 Year 5 Avg Hourly Rate
Total Hours
per Year
Year 1 100.00% * = 109.0 Estimated Hours Year 1
Year 2 0.00% * = 0.0 Estimated Hours Year 2
Year 3 0.00% * = 0.0 Estimated Hours Year 3
Year 4 0.00% * = 0.0 Estimated Hours Year 4
Year 5 0.00% * = 0.0 Estimated Hours Year 5
Total 100% = 109.0
Year 1 $ 53.14 *= $ 5,791.88 Estimated Hours Year 1
Year 2 $ 55.26 *= $ - Estimated Hours Year 2
Year 3 $ 57.47 *= $ - Estimated Hours Year 3
Year 4 $ 59.77 *= $ - Estimated Hours Year 4
Year 5 $ - *= $ - Estimated Hours Year 5
= $ 5,791.88
= $ 5,791.88
= $ - Transfer to Page 1
NOTES:

1. 2.

3. 4. Calculations for anticipated salary escalation must be provided.

This is not the only way to estimate salary increases. Other methods will be accepted if they clearly indicate the % increase, the # of years of the contract, and a breakdown of the labor to be performed each year.

An estimation that is based on direct labor multiplied by salary increase % multiplied by the # of years is not acceptable. (i.e. $250,000 x 2% x 5 yrs = $25,000 is not an acceptable methodology).

This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted. 4%

3. Calculate estimated hours per year (Multiply estimate % each year by total hours) Estimated % Total Hours
Completed Each Year per Cost Proposal
109.0
109.0
Cost per Year
Blackburn Consulting

CALCULATIONS FOR ANTICIPATED SALARY INCREASES
109.0
Direct Labor Subtotal Total Hours
per Cost Proposal per Cost Proposal
109

2. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation %) Proposed Escalation
Direct Labor Subtotal before Escalation
Estimated total of Direct Labor Salary Increase
109
0 0
0 0
Total Direct Labor Cost with Escalation
Avg Hourly Rate Estimated hours
(calculated above) (calculated above)
109.0
Total

4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) 4%
109.0
4%
4%
403
Task 2: Phase I Environmental Site Assessment Cost Proposal 1 Cost Plus Fixed Fee or Lump Sum
Prime Consultant Subconsultant 2nd Tier Subconsultant
Consultant: Blackburn Consulting City of West Sacramento Clarksburg Branch Line Trail Extension Proj Project No. Contract No. Date
Range Hours Actual Hourly
Rate Total
Principal 0.5 $ 93.62 $ 46.81
Sr. Project Manager 5 $ 58.00 $ 290.00
Project Manager $ 65.00 $ -
Project Manager $ 50.88 $ -
Sr. Engineer / Geologist 40 $ 52.79 $ 2,111.60
Sr. Engineer / Geologist $ 53.41 $ -
Sr. Engineer / Geologist $ 52.96 $ -
Project Engineer $ 42.29 $ -
PW Tester / Inspector Grp 3 $ 71.26 $ -
Project Engineer $ 30.14 $ -
Project Engineer $ 29.42 $ -
Project Engineer $ 26.65 $ -
Project Engineer $ 73.91 $ -
Lab Manager $ 39.79 $ -
Drafter/CAD 4 $ 34.85 $ 139.40
Drafter/CAD $ 25.00 $ -
Administrative 1 $ 41.90 $ 41.90
Project Assistant 2 $ 22.04 $ 44.08

LABOR COSTS
$ 2,673.79
$ -
c) TOTAL DIRECT LABOR COSTS [(a) + (b)] $ 2,673.79

INDIRECT COSTS
154.22% ) e) Total Fringe Benefits [(c) x (d)] 4,123.52 $ 132.38% ) g) Overhead [(c) x (f)] 3,539.56 $
) i) Gen & Admin [(c) x (h)] $ -
j) TOTAL INDIRECT COSTS [(e) + (g) + (i)] $ 7,663.08
FIXED FEE k) TOTAL FIXED FEE [(c) + (j)] x fixed fee: 10% 1,033.69 $ l) CONSULTANT'S OTHER DIRECT COSTS (ODC) - ITEMIZE (Add additional pages if necessary) Quantity Unit Unit Cost Total
24 Mile 0.67 $ 16.08 $
1 Day 830.00 $ 830.00 $
Each - $
Each - $
Each - $
Day - $
l) TOTAL OTHER DIRECT COSTS 846.08 $
m) SUBCONSULTANTS' COSTS (Add additional pages if necessary) Field Equipment / Supplies
Description of Item
Mileage @ IRS rate
Records Search
Specialty Vendor (Driller)
In-House Laboratory Analysis
Outside Laboratory Analysis
a) Subtotal Direct Labor Costs
b) Anticipated Salary Increases (see page 2 for calculation) d) Fringe Benefits (Rate:
f) Overhead & G&A (Rate:
h) General & Admin (Rate:

Benjamin Lokteff
Ryan Hiett
Thomas Jepsen
Staff
Staff
Alex Garcia
Dennis Magana
Sergio Tostado
Haze Rodgers
Laura Long
Ken Johnson
Robert Pickard
Daniel Contreras
Robert Sandquist
Brian Carey
Note: Mark-ups are Not Allowed
DIRECT LABOR (Home ICR)
Classification/Title Name
Luke Morrell
Staff
Barry Smith
404
m) TOTAL SUBCONSULTANTS' COSTS $ -
n) TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS [(l) + (m)] $ 846.08 TOTAL COST [(c) + (j) + (k) + (n)] $ 12,216.64
NOTES:

1. 2.

3. The cost proposal format shall not be amended. Indirect cost rates shall be updated on an annual basis in accordance with the consultant's annual accounting period and established by a cognizant agency or accepted by Caltrans.

Anticipated salary increases calculation (page 2) must accompany.

Subconsultant 1:

Subconsultant 2:

Subconsultant 3:

Subconsultant 4:

Key personnel must be marked with an asterisk (*) and employees that are subject to prevailing wage requirements must be marked with two asterisks (**). All costs must comply with the Federal cost principles. Subconsultants will provide their own cost proposals. 405
Consultant
Project No. Contract No. Date 9/6/2024

1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) Avg Hourly 5 Year Contract
Rate Duration
$ 2,673.79 = $ 50.93 Year 1 Avg Hourly Rate
Avg Hourly Rate
Year 1 $ 50.93 + = $ 52.97 Year 2 Avg Hourly Rate
Year 2 $ 52.97 + = $ 55.09 Year 3 Avg Hourly Rate
Year 3 $ 55.09 + = $ 57.29 Year 4 Avg Hourly Rate
Year 4 $ 57.29 + = $ 59.58 Year 5 Avg Hourly Rate
Total Hours
per Year
Year 1 100.00% * = 52.5 Estimated Hours Year 1
Year 2 0.00% * = 0.0 Estimated Hours Year 2
Year 3 0.00% * = 0.0 Estimated Hours Year 3
Year 4 0.00% * = 0.0 Estimated Hours Year 4
Year 5 0.00% * = 0.0 Estimated Hours Year 5
Total 100% = 52.5
Year 1 $ 50.93 *= $ 2,673.79 Estimated Hours Year 1
Year 2 $ 52.97 *= $ - Estimated Hours Year 2
Year 3 $ 55.09 *= $ - Estimated Hours Year 3
Year 4 $ 57.29 *= $ - Estimated Hours Year 4
Year 5 $ - *= $ - Estimated Hours Year 5
= $ 2,673.79
= $ 2,673.79
= $ - Transfer to Page 1
NOTES:

1. 2.

3. 4.

52.5 Total

4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) Avg Hourly Rate Estimated hours
Cost per Year
(calculated above) (calculated above)
Direct Labor Subtotal before Escalation
Estimated total of Direct Labor Salary Increase
This is not the only way to estimate salary increases. Other methods will be accepted if they clearly indicate the % increase, the # of years of the contract, and a breakdown of the labor to be performed each year.

An estimation that is based on direct labor multiplied by salary increase % multiplied by the # of years is not acceptable. (i.e. $250,000 x 2% x 5 yrs = $25,000 is not an acceptable methodology).

This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted.

Calculations for anticipated salary escalation must be provided. 53 0
0 0
0 Total Direct Labor Cost with Escalation
per Cost Proposal

52.5 52.5

52.5 52.5
4%
4%

3. Calculate estimated hours per year (Multiply estimate % each year by total hours) Estimated % Total Hours
Completed Each Year

2. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation %) Proposed Escalation
4%
4%
Direct Labor Subtotal Total Hours
per Cost Proposal per Cost Proposal
53 CALCULATIONS FOR ANTICIPATED SALARY INCREASES
Blackburn Consulting
406
Task 3: Phase 2 Enviornmental Site Assessment Cost Proposal 1 Cost Plus Fixed Fee or Lump Sum
Prime Consultant Subconsultant 2nd Tier Subconsultant
Consultant: Blackburn Consulting City of West Sacramento Clarksburg Branch Line Trail Extension Proj Project No. Contract No. Date 9/6/2024
Range Hours Actual Hourly
Rate Total
Principal 3.0 $ 93.62 $ 280.86
Sr. Project Manager 5 $ 58.00 $ 290.00
Project Manager $ 65.00 $ -
Project Manager $ 50.88 $ -
Sr. Engineer / Geologist 4 $ 52.79 $ 211.16
Sr. Engineer / Geologist $ 53.41 $ -
Sr. Engineer / Geologist $ 52.96 $ -
Project Engineer 46 $ 42.29 $ 1,945.34
PW Tester / Inspector Grp 3 16 $ 71.26 $ 1,140.16
Project Engineer $ 30.14 $ -
Project Engineer $ 29.42 $ -
Project Engineer $ 26.65 $ -
Project Engineer $ 73.91 $ -
Lab Manager $ 39.79 $ -
Drafter/CAD 4 $ 34.85 $ 139.40
Drafter/CAD $ 25.00 $ -
Administrative 1 $ 41.90 $ 41.90
Project Assistant 2 $ 22.04 $ 44.08

LABOR COSTS
$ 4,092.90
$ -
c) TOTAL DIRECT LABOR COSTS [(a) + (b)] $ 4,092.90

INDIRECT COSTS
154.22% ) e) Total Fringe Benefits [(c) x (d)] 6,312.07 $ 132.38% ) g) Overhead [(c) x (f)] 5,418.18 $
) i) Gen & Admin [(c) x (h)] $ -
j) TOTAL INDIRECT COSTS [(e) + (g) + (i)] $ 11,730.25
FIXED FEE k) TOTAL FIXED FEE [(c) + (j)] x fixed fee: 10% 1,582.32 $ l) CONSULTANT'S OTHER DIRECT COSTS (ODC) - ITEMIZE (Add additional pages if necessary) Quantity Unit Unit Cost Total
80 Mile 0.67 $ 53.60 $
1 Day 380.00 $ 380.00 $
Each - $
2 Each 348.00 $ 696.00 $
1 Each 8,600.00 $ 8,600.00 $
Day - $
l) TOTAL OTHER DIRECT COSTS 9,729.60 $
m) SUBCONSULTANTS' COSTS (Add additional pages if necessary) Outside Laboratory Analysis
Field Equipment / Supplies
h) General & Admin (Rate:

Description of Item
Mileage @ IRS rate
Permitting
Specialty Vendor (Driller)
Hand Sampling
a) Subtotal Direct Labor Costs
b) Anticipated Salary Increases (see page 2 for calculation) d) Fringe Benefits (Rate:
f) Overhead & G&A (Rate:

Sergio Tostado
Benjamin Lokteff
Ryan Hiett
Thomas Jepsen
Staff
Staff
Barry Smith
Alex Garcia
Dennis Magana
Haze Rodgers
Laura Long
Ken Johnson
Robert Pickard
Brian Carey
Daniel Contreras
Note: Mark-ups are Not Allowed
DIRECT LABOR (Home ICR)
Classification/Title Name
Robert Sandquist
Luke Morrell
Staff
407
m) TOTAL SUBCONSULTANTS' COSTS $ -
n) TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS [(l) + (m)] $ 9,729.60 TOTAL COST [(c) + (j) + (k) + (n)] $ 27,135.07
NOTES:

1. 2.

3. Key personnel must be marked with an asterisk (*) and employees that are subject to prevailing wage requirements must be marked with two asterisks (**). All costs must comply with the Federal cost principles. Subconsultants will provide their own cost proposals.

The cost proposal format shall not be amended. Indirect cost rates shall be updated on an annual basis in accordance with the consultant's annual accounting period and established by a cognizant agency or accepted by Caltrans.

Anticipated salary increases calculation (page 2) must accompany.

Subconsultant 1:

Subconsultant 2:

Subconsultant 3:

Subconsultant 4:
408
Consultant
Project No. Contract No. Date 9/6/2024

1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) Avg Hourly 5 Year Contract
Rate Duration
$ 4,092.90 = $ 50.53 Year 1 Avg Hourly Rate
Avg Hourly Rate
Year 1 $ 50.53 + = $ 52.55 Year 2 Avg Hourly Rate
Year 2 $ 52.55 + = $ 54.65 Year 3 Avg Hourly Rate
Year 3 $ 54.65 + = $ 56.84 Year 4 Avg Hourly Rate
Year 4 $ 56.84 + = $ 59.11 Year 5 Avg Hourly Rate
Total Hours
per Year
Year 1 100.00% * = 81.0 Estimated Hours Year 1
Year 2 0.00% * = 0.0 Estimated Hours Year 2
Year 3 0.00% * = 0.0 Estimated Hours Year 3
Year 4 0.00% * = 0.0 Estimated Hours Year 4
Year 5 0.00% * = 0.0 Estimated Hours Year 5
Total 100% = 81.0
Year 1 $ 50.53 *= $ 4,092.90 Estimated Hours Year 1
Year 2 $ 52.55 *= $ - Estimated Hours Year 2
Year 3 $ 54.65 *= $ - Estimated Hours Year 3
Year 4 $ 56.84 *= $ - Estimated Hours Year 4
Year 5 $ - *= $ - Estimated Hours Year 5
= $ 4,092.90
= $ 4,092.90
= $ - Transfer to Page 1
NOTES:

1. 2.

3. 4.

Direct Labor Subtotal before Escalation
Estimated total of Direct Labor Salary Increase
This is not the only way to estimate salary increases. Other methods will be accepted if they clearly indicate the % increase, the # of years of the contract, and a breakdown of the labor to be performed each year.

An estimation that is based on direct labor multiplied by salary increase % multiplied by the # of years is not acceptable. (i.e. $250,000 x 2% x 5 yrs = $25,000 is not an acceptable methodology).

This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted.

Calculations for anticipated salary escalation must be provided. 81 0
0 0
0 Total Direct Labor Cost with Escalation

81.0 Total

4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) Avg Hourly Rate Estimated hours
Cost per Year
(calculated above) (calculated above)
Completed Each Year per Cost Proposal

81.0 81.0

81.0 81.0
4%
4%

3. Calculate estimated hours per year (Multiply estimate % each year by total hours) Estimated % Total Hours

2. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation %) Proposed Escalation
4%
4%
Direct Labor Subtotal Total Hours
per Cost Proposal per Cost Proposal
81 CALCULATIONS FOR ANTICIPATED SALARY INCREASES
Blackburn Consulting
409
I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s) in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the following requirements:

1. Generally Accepted Accounting Principles (GAAP)

2. Terms and conditions of the contract

3. Title 23 United States Code Section 112 - Letting of Contracts

4. 48 Code of Federal Regulations Part 31 - Contract Cost Principles and Proceedures

5. 23 Code of Federal Regulations Part 172 - Procurement, Management and Administration of Engineering and Design Related Service

6. 48 Ccode of Federal Regulations Part 9904 - Cost Accounting Standards Board (when applicable) All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable federal and state requirements. Costs that are noncompliant with the federal and state requirements are not eligible for reimbursement.

Local governments are responsible for applying only cognizant agency or Caltrans accepted Indirect Cost Rate(s).

Name: Wendy Supinger Title *: Principal
Signature: Date of Certification: 9/6/2024
Email: [email protected] Phone number: (530) 887-1494 Address: 11521 Blocker Drive, Ste 110, Auburn, CA 95603 List services the consultant is providing under the proposed contract:

Certification of Direct Costs:

Prime Consultant or Subconsultant Certifying:
* An individual executive or financial officer of the consultant's or subconsultant's organization at a level no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract.

Geotechnical Engineering and Environmental Services for City of West Sacramento Clarksburg Branch Line Trail Extension Project. 410
Cost Proposal 1
Cost Plus Fixed Fee or Lump Sum
Prime Consultant Subconsultant 2nd Tier Subconsultant
Consultant: LSA Associates, Inc.

Project No. Contract No. Date 8/7/2024
Range Hours Actual Hourly
Rate Total

22.5 $ 72.19 $ 1,624.28

95.0 $ 70.00 $ 6,650.00

52.0 $ 105.36 $ 5,478.72
374.0 $ 43.38 $ 16,224.12

28.0 $ 45.09 $ 1,262.52
352.5 $ 37.96 $ 13,380.90

12.0 $ 31.11 $ 373.32

80.0 $ 43.69 $ 3,495.20

8.0 $ 34.72 $ 277.76

0.0 $ 35.00 $ -

70.0 $ 38.99 $ 2,729.30
$ -

LABOR COSTS
$ 51,496.12
$ 1,287.40
c) TOTAL DIRECT LABOR COSTS [(a) + (b)] $ 52,783.52

INDIRECT COSTS
101.89% ) e) Total Fringe Benefits [(c) x (d)] $ 53,781.13 114.58% ) g) Overhead [(c) x (f)] $ 60,479.35
0% ) i) Gen & Admin [(c) x (h)] $ -
j) TOTAL INDIRECT COSTS [(e) + (g) + (i)] $ 114,260.48
FIXED FEE k) TOTAL FIXED FEE [(c) + (j)] x fixed fee: 10% $ 16,704.40 l) CONSULTANT'S OTHER DIRECT COSTS (ODC) - ITEMIZE (Add additional pages if necessary) Quantity Unit Unit Cost Total
1 cost $ 2,000.00 $ 2,000.00
100 each $ 0.40 $ 40.00
570 each $ 0.67 $ 381.90
2 days $ 75.00 $ 150.00
4 cost $ 60.00 $ 240.00
l) TOTAL OTHER DIRECT COSTS $ 2,811.90
m) SUBCONSULTANTS' COSTS (Add additional pages if necessary) m) TOTAL SUBCONSULTANTS' COSTS $ -
n) TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS [(l) + (m)] $ 2,811.90 TOTAL COST [(c) + (j) + (k) + (n)] $ 186,560.30
NOTES:

1. 2.

3. Note: Mark-ups are Not Allowed
Amada Durgen
Edward Heming

DIRECT LABOR
Classification/Title Name
Description of Item
Records Search (cost)
Reproduction (8x11 Color)
Mileage (on-road)
GPS Unit
Postage
The cost proposal format shall not be amended. Indirect cost rates shall be updated on an annual basis in accordance with the consultant's annual accounting period and established by a cognizant agency or accepted by Caltrans.

Anticipated salary increases calculation (page 2) must accompany. a) Subtotal Direct Labor Costs
b) Anticipated Salary Increases (see page 2 for calculation) d) Fringe Benefits (Rate:
f) Overhead & G&A (Rate:
h) General & Admin (Rate:

Key personnel must be marked with an asterisk (*) and employees that are subject to prevailing wage requirements must be marked with two asterisks (**). All costs must comply with the Federal cost principles. Subconsultants will provide their own cost proposals.

Principal in Charge
Project Manager
Principal
Associate
Senior Technical Staff
Technical Staff
Assistant Technical Staff
GIS/Graphics
Office Assistant
Project Assistant
Admin/Document Management
411
Consultant
Project No. Contract No. Date 8/7/2024

1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) Avg Hourly 5 Year Contract
Rate Duration
$ 51,496.12 = $ 47.07 Year 1 Avg Hourly Rate
Avg Hourly Rate
Year 1 $ 47.07 + = $ 49.42 Year 2 Avg Hourly Rate
Year 2 $ 49.42 + = $ 51.90 Year 3 Avg Hourly Rate
Year 3 $ 51.90 + = $ 54.49 Year 4 Avg Hourly Rate
Year 4 $ 54.49 + = $ 57.22 Year 5 Avg Hourly Rate
Total Hours
per Year
Year 1 50.00% * = 547.0 Estimated Hours Year 1
Year 2 50.00% * = 547.0 Estimated Hours Year 2
Year 3 0.00% * = 0.0 Estimated Hours Year 3
Year 4 0.00% * = 0.0 Estimated Hours Year 4
Year 5 0.00% * = 0.0 Estimated Hours Year 5
Total 100% = 1094.0
Year 1 $ 47.07 * = $ 25,748.06 Estimated Hours Year 1
Year 2 $ 49.42 * = $ 27,035.46 Estimated Hours Year 2
Year 3 $ 51.90 * = $ - Estimated Hours Year 3
Year 4 $ 54.49 * = $ - Estimated Hours Year 4
Year 5 $ - * = $ - Estimated Hours Year 5
= $ 52,783.52
= $ 51,496.12
= $ 1,287.40 Transfer to Page 1
NOTES:

1. 2.

3. 4.

Direct Labor Subtotal before Escalation
Estimated total of Direct Labor Salary Increase
547
547
0 0
0 Total Direct Labor Cost with Escalation
Avg Hourly Rate Estimated hours
(calculated above) (calculated above)
1094.0
Total

4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) 5%
1094.0
5%
5%
LSA Associates, Inc.

CALCULATIONS FOR ANTICIPATED SALARY INCREASES
1094.0
Direct Labor Subtotal Total Hours
per Cost Proposal per Cost Proposal
1094

2. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation %) Proposed Escalation
5%

3. Calculate estimated hours per year (Multiply estimate % each year by total hours) Estimated % Total Hours
Completed Each Year per Cost Proposal
1094.0
1094.0
Cost per Year
Calculations for anticipated salary escalation must be provided.

This is not the only way to estimate salary increases. Other methods will be accepted if they clearly indicate the % increase, the # of years of the contract, and a breakdown of the labor to be performed each year.

An estimation that is based on direct labor multiplied by salary increase % multiplied by the # of years is not acceptable. (i.e. $250,000 x 2% x 5 yrs = $25,000 is not an acceptable methodology).

This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted. 412
I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s) in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the following requirements:

1. Generally Accepted Accounting Principles (GAAP)

2. Terms and conditions of the contract

3. Title 23 United States Code Section 112 - Letting of Contracts

4. 48 Code of Federal Regulations Part 31 - Contract Cost Principles and Proceedures

5. 23 Code of Federal Regulations Part 172 - Procurement, Management and Administration of Engineering and Design Related Service

6. 48 Ccode of Federal Regulations Part 9904 - Cost Accounting Standards Board (when applicable) All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable federal and state requirements. Costs that are noncompliant with the federal and state requirements are not eligible for reimbursement.

Local governments are responsible for applying only cognizant agency or Caltrans accepted Indirect Cost Rate(s).

Name: Anthony Petros Title *: CEO
Signature: Date of Certification: 8/7/2024
Email: [email protected] Phone number: 949 553-0666
Address: 3210 El Camino Real, Suite 100, Irvine, CA 92602 List services the consultant is providing under the proposed contract:

Environmental Services for the Great California Delta Trail – Clarksburg Branch Line Extension, West Sacramento, California Prime Consultant or Subconsultant Certifying:
* An individual executive or financial officer of the consultant's or subconsultant's organization at a level no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract.

Certification of Direct Costs:
413
Cost Proposal 1
Cost Plus Fixed Fee or Lump Sum
Prime Consultant Subconsultant 2nd Tier Subconsultant
Consultant: LSA Associates, Inc.

Project No. Contract No. Date 8/7/2024
Range Hours Actual
Hourly Rate Total

45.5 $ 72.19 $ 3,284.65
179.0 $ 70.00 $ 12,530.00

68.0 $ 105.36 $ 7,164.48
394.0 $ 43.38 $ 17,091.72
224.0 $ 45.09 $ 10,100.16
731.0 $ 37.96 $ 27,748.76

12.0 $ 31.11 $ 373.32
136.0 $ 43.69 $ 5,941.84

8.0 $ 34.72 $ 277.76

0.0 $ 35.00 $ -
151.0 $ 38.99 $ 5,887.49
$ -

LABOR COSTS
$ 90,400.18
$ 4,576.51
c) TOTAL DIRECT LABOR COSTS [(a) + (b)] $ 94,976.68

INDIRECT COSTS
101.89% ) e) Total Fringe Benefits [(c) x (d)] $ 96,771.74 114.58% ) g) Overhead [(c) x (f)] $ 108,824.28
0% ) i) Gen & Admin [(c) x (h)] $ -
j) TOTAL INDIRECT COSTS [(e) + (g) + (i)] $ 205,596.03
FIXED FEE k) TOTAL FIXED FEE [(c) + (j)] x fixed fee: 10% $ 30,057.27 l) CONSULTANT'S OTHER DIRECT COSTS (ODC) - ITEMIZE (Add additional pages if necessary) Quantity Unit Unit Cost Total
1 cost $ 2,000.00 $ 2,000.00
2100 each $ 0.40 $ 840.00
100 each $ 0.75 $ 75.00
10 each $ 5.00 $ 50.00
570 each $ 0.67 $ 381.90
2 days $ 75.00 $ 150.00
6 cost $ 60.00 $ 360.00
l) TOTAL OTHER DIRECT COSTS $ 3,856.90
m) SUBCONSULTANTS' COSTS (Add additional pages if necessary) m) TOTAL SUBCONSULTANTS' COSTS $ -
n) TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS [(l) + (m)] $ 3,856.90 TOTAL COST [(c) + (j) + (k) + (n)] $ 334,486.88
NOTES:

1. 2.

3. Note: Mark-ups are Not Allowed
Amada Durgen
Edward Heming

DIRECT LABOR
Classification/Title Name
Description of Item
Records Search (cost)
Reproduction (8x11 Color)
Reproduction (11x17 Color)
Flash Drive (each)
Mileage (on-road)
GPS Unit
Postage
The cost proposal format shall not be amended. Indirect cost rates shall be updated on an annual basis in accordance with the consultant's annual accounting period and established by a cognizant agency or accepted by Caltrans.

Anticipated salary increases calculation (page 2) must accompany. a) Subtotal Direct Labor Costs
b) Anticipated Salary Increases (see page 2 for calculation) d) Fringe Benefits (Rate:
f) Overhead & G&A (Rate:
h) General & Admin (Rate:

Key personnel must be marked with an asterisk (*) and employees that are subject to prevailing wage requirements must be marked with two asterisks (**). All costs must comply with the Federal cost principles. Subconsultants will provide their own cost proposals.

Principal in Charge
Project Manager
Principal
Associate
Senior Technical Staff
Technical Staff
Assistant Technical Staff
GIS/Graphics
Office Assistant
Project Assistant
Admin/Document Management
414
Consultant
Project No. Contract No. Date 8/7/2024

1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) Avg Hourly 5 Year Contract
Rate Duration
$ 90,400.18 = $ 46.39 Year 1 Avg Hourly Rate
Avg Hourly Rate
Year 1 $ 46.39 + = $ 48.71 Year 2 Avg Hourly Rate
Year 2 $ 48.71 + = $ 51.15 Year 3 Avg Hourly Rate
Year 3 $ 51.15 + = $ 53.71 Year 4 Avg Hourly Rate
Year 4 $ 53.71 + = $ 56.39 Year 5 Avg Hourly Rate
Total Hours
per Year
Year 1 25.00% * = 487.1 Estimated Hours Year 1
Year 2 50.00% * = 974.3 Estimated Hours Year 2
Year 3 25.00% * = 487.1 Estimated Hours Year 3
Year 4 0.00% * = 0.0 Estimated Hours Year 4
Year 5 0.00% * = 0.0 Estimated Hours Year 5
Total 100% = 1948.5
Year 1 $ 46.39 * = $ 22,600.04 Estimated Hours Year 1
Year 2 $ 48.71 * = $ 47,460.09 Estimated Hours Year 2
Year 3 $ 51.15 * = $ 24,916.55 Estimated Hours Year 3
Year 4 $ 53.71 * = $ - Estimated Hours Year 4
Year 5 $ - * = $ - Estimated Hours Year 5
= $ 94,976.68
= $ 90,400.18
= $ 4,576.51 Transfer to Page 1
NOTES:

1. 2.

3. 4.

Direct Labor Subtotal before Escalation
Estimated total of Direct Labor Salary Increase
487
974
487
0 0
Total Direct Labor Cost with Escalation
Avg Hourly Rate Estimated hours
(calculated above) (calculated above)
1948.5
Total

4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) 5%
1948.5
5%
5%
LSA Associates, Inc.

CALCULATIONS FOR ANTICIPATED SALARY INCREASES
1948.5
Direct Labor Subtotal Total Hours
per Cost Proposal per Cost Proposal
1949

2. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation %) Proposed Escalation
5%

3. Calculate estimated hours per year (Multiply estimate % each year by total hours) Estimated % Total Hours
Completed Each Year per Cost Proposal
1948.5
1948.5
Cost per Year
Calculations for anticipated salary escalation must be provided.

This is not the only way to estimate salary increases. Other methods will be accepted if they clearly indicate the % increase, the # of years of the contract, and a breakdown of the labor to be performed each year.

An estimation that is based on direct labor multiplied by salary increase % multiplied by the # of years is not acceptable. (i.e. $250,000 x 2% x 5 yrs = $25,000 is not an acceptable methodology).

This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted. 415
I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s) in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the following requirements:

1. Generally Accepted Accounting Principles (GAAP)

2. Terms and conditions of the contract

3. Title 23 United States Code Section 112 - Letting of Contracts

4. 48 Code of Federal Regulations Part 31 - Contract Cost Principles and Proceedures

5. 23 Code of Federal Regulations Part 172 - Procurement, Management and Administration of Engineering and Design Related Service

6. 48 Ccode of Federal Regulations Part 9904 - Cost Accounting Standards Board (when applicable) All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable federal and state requirements. Costs that are noncompliant with the federal and state requirements are not eligible for reimbursement.

Local governments are responsible for applying only cognizant agency or Caltrans accepted Indirect Cost Rate(s).

Name: Anthony Petros Title *: CEO
Signature: Date of Certification: 8/7/2024
Email: [email protected] Phone number: 949 553-0666
Address: 3210 El Camino Real, Suite 100, Irvine, CA 92602 List services the consultant is providing under the proposed contract:

Environmental Services for the Great California Delta Trail – Clarksburg Branch Line Extension, West Sacramento, California Prime Consultant or Subconsultant Certifying:
* An individual executive or financial officer of the consultant's or subconsultant's organization at a level no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract.

Certification of Direct Costs:
416
Note: Mark-Ups are Not Allowed
Consultant: Monument ROW
Project No. Contract No. Date
Project Name

DIRECT LABOR
Name Classification Hours Actual Hr Rate Total
ROW PIC 24 $ 2,674.32
Senior Projecct Manager 24 $ 2,040.00
Project Manager 48 $ 3,600.00
Senior Agent 200 $ 13,000.00
Agent 240 $ 10,800.00
Professional Staff 32 $ 1,216.00
Admin 32 $ 1,024.00
XXX 0- $
XXX 0- $
TOTAL LABOR HOURS 600

LABOR COSTS
a) Subtotal Direct Labor Costs $ 34,354.32
b) Anticipated Salary Increases $2,903.37
c) TOTAL DIRECT LABOR COSTS [(a) + (b)] $ 37,257.69

INDIRECT COSTS
d) Fringe Benefits (Rate:) 50.00% c) Total Fringe Benefits [(c) x (d)] $ 18,628.84 f) Overhead (Rate:) 51.30% g) Overhead [(c) x (f)] $ 19,113.19 h) General and Administrative (Rate: ) i) Gen & Admin [(c) x (h)] $ - j) TOTAL INDIRECT COSTS [(e) + (g) + (i)] $ 37,742.04
FIXED FEE k) TOTAL FIXED FEE [(c) + (j)] x fixed fee 10% ] $ 7,499.97 l) CONSULTANT’S OTHER DIRECT COSTS (ODC) – ITEMIZE (Add additional pages if necessary) Quantity Unit Unit Cost Total
Mileage 1280 $ 0.66 $ 838.40
Postage 14 ea $ 50.00 $ 700.00
Title Reports 14 ea $ 1,200.00 $ 16,800.00
i) TOTAL OTHER DIRECT COSTS $ 18,338.40
m) SUBCONSULTANTS' COSTS (Add additional pages if necessary) Total \
Appraisals 14 ea 6500 91,000.00 $
Appraisal Reviews 14 ea 3000 42,000.00 $
m) TOTAL SUBCONSULTANTS' COSTS $ 133,000.00
n) TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS [(l) + (m)] $ 151,338.40 TOTAL COST [(c) + (j) + (k) + (n)] $ 233,838.10
$38.00
$111.43
$85.00
$75.00
$65.00
$45.00
$32.00
Fee Range
EXHIBIT 10-H1 COST PROPOSAL Page 1 of 3

ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (DESIGN, ENGINEERING AND ENVIRONMENTAL STUDIES)
August 5, 2024
Description of Item
Prime Consultant Subconsultant 2nd Tier Subconsultant
417
Direct Labor Total Hours per Avg 5 Year
Subtotal per Cost Cost Proposal Hourly Contract
Proposal Rate Duration
= $57.26 Year 1 Avg
Hourly Rate
Avg Hourly Rate Proposed Escalation
Year 1 + 5.0% = $60.12 Year 2 Avg Hourly Rate
Year 2 + 5.0% = $63.13 Year 3 Avg Hourly Rate
Year 3 + 5.0% = $66.28 Year 4 Avg Hourly Rate
Year 4 + 5.0% = $69.60 Year 5 Avg Hourly Rate
Estimated % Completed Total Hours per Cost Total Hours per Each Year Proposal Year
Year 1 * 600 = 30 Estimated Hours Year 1
Year 2 * 600 = 210 Estimated Hours Year 2
Year 3 * 600 = 300 Estimated Hours Year 3
Year 4 * 600 = 60 Estimated Hours Year 4
Year 5 * 600 = 0 Estimated Hours Year 5
Total Total = 600
Avg Hourly Rate Estimated hours
(Calculated above) (Calculated Above)
Year 1 * 30 = Estimated Hours Year 1
Year 2 * 210 = Estimated Hours Year 2
Year 3 * 300 = Estimated Hours Year 3
Year 4 * 60 = Estimated Hours Year 4
Year 5 * 0 = Estimated Hours Year 5
Total Direct Labor Cost with Escalation =
Direct Labor Subtotal before Escalation =
Estimated total of Direct Labor Salary Increase = Transfer to Page 1 NOTES:

3. This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted.

4. Calculations for anticipated salary escalation must be provided. 600
EXHIBIT 10-H1 COST PROPOSAL Page 2 of 3

ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (CALCULATIONS FOR ANTICIPATED SALARY INCREASES)

1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours)

2. An estimation that is based on direct labor multiplied by salary increase % multiplied by the # of years is not acceptable. $66.28 $3,976.94

1. This is not the only way to estimate salary increases. Other methods will be accepted if they clearly indicate the % increase, the # $34,354.32
$2,903.37
$63.13

10.0%

0.0%
100.000%

4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) Cost Per
$69.60 $0.00
$37,257.69
$34,354.32

1. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation %) $63.13
$66.28

3. Calculate estimated hours per year (Multiply estimate % each year by total hours)

5.0%

35.0%

50.0%
$57.26 $1,717.72
$60.12 $12,625.21
Year
$18,937.82
$57.26
$60.12
418

1. Generally Accepted Accounting Principles (GAAP)

2. Terms and conditions of the contract

3. Title 23 United States Code Section 112 - Letting of Contracts

4. 48 Code of Federal Regulations Part 31 - Contract Cost Principles and Procedures

5. 6. 48 Code of Federal Regulations Part 9904 - Cost Accounting Standards Board (when applicable) Prime Consultant or Subconsultant Certifying:

Name**: Title**:

Signature: Date of Certification (mm/dd/yyyy):

Email**: Phone Number:

Address: 8 Cobbleston Court, Laguna Niguel, CA 92677
List services the consultant is providing under the proposed contract:

EXHIBIT 10-H1 COST PROPOSAL Page 3 of 3
I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s) in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the following requirements:
23 Code of Federal Regulations Part 172 - Procurement, Management, All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable federal and state requirements. Costs that are noncompliant with the federal and state requirements are not eligible for reimbursement.

Local governments are responsible for applying only cognizant agency approved or Caltrans accepted Indirect Cost Rate(s).

Bob Morrison Vice President
[email protected] (916) 717-7069
8/5/2024
**An individual executive or financial officer of the consultant’s or subconsultant’s organization at a level no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract.

Certification of Direct Costs:
419
Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Note: Mark-Ups are Not Allowed
Consultant: KMP STRATEGIES LLC
Project No. Contract No. Date
Project Name

DIRECT LABOR
Classification/Title Name Hours Actual Hr Rate Total
Partner Noah Painter 245 62.50 $ 15,312.50 $
Partner Sarah Modeste 15 74.52 $ 1,117.80 $
Senior Project Manager Jill Scofield 225 60.00 $ 13,500.00 $ Project Coordinator Lisa Serra 40 54.52 $ 2,180.80 $
Project Assistant Lydiah Kennedy 35 30.00 $ 1,050.00 $
0 20.00 $ - $
560

LABOR COSTS
a) Subtotal Direct Labor Costs 33,161.10 $
b) Anticipated Salary Increases $1,522.32
c) TOTAL DIRECT LABOR COSTS [(a) + (b)] $ 34,683.42

INDIRECT COSTS
d) Fringe Benefits (Rate: 6.66% ) c) Total Fringe Benefits [(c) x (d)] 2,309.92 $ f) Overhead (Rate: 167.84% ) g) Overhead [(c) x (f)] 58,212.65 $ h) General and Administrative (Rate: 0.00% ) en & Admin [(c) x (h)] $ - j) TOTAL INDIRECT COSTS [(e) + (g) + (i)] $ 60,522.56
FIXED FEE k) TOTAL FIXED FEE [(c) + (j)] x fixed fee 10% ] $ 9,520.60 l) CONSULTANT’S OTHER DIRECT COSTS (ODC) – ITEMIZE (Add additional pages if necessary) Unit Cost Total
Public Outreach Needs (i.e., Graphic design, printing, postage, domain, digital ads,etc.) $ 5,000.00 i) TOTAL OTHER DIRECT COSTS $ 5,000.00
m) SUBCONSULTANTS' COSTS (Add additional pages if necessary) m) TOTAL SUBCONSULTANTS' COSTS $ -
n) TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS [(l) + (m)] $ 5,000.00 TOTAL COST [(c) + (j) + (k) + (n)] $ 109,726.58
NOTES:

EXHIBIT 10-H1 COST PROPOSAL Page 1 of 3

ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (DESIGN, ENGINEERING AND ENVIRONMENTAL STUDIES)
August 27, 2024
West Sac Delta Trail - Clarksburg Branch Line Extension

3. Anticipated salary increases calculation (page 2) must accompany.

1. Key personnel must be marked with an asterisk (*) and employees that are subject to prevailing wage requirements must be marked with two asterisks (**). All costs must comply with the Federal cost principles. Subconsultants will provide their own cost proposals.

2. The cost proposal format shall not be amended. Indirect cost rates shall be updated on an annual basis in accordance with the consultant’s annual accounting period and established by a cognizant agency or accepted by Caltrans.

Description of Item
Prime Consultant Subconsultant 2nd Tier Subconsultant

January 2020
420
Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Direct Labor Total Hours per Avg 5 Year
Subtotal per Cost Cost Proposal Hourly Contract
Proposal Rate Duration
$59.22 Year 1 Avg
Hourly Rate
Avg Hourly Rate
Year 1 + $60.99 Year 2 Avg Hourly Rate
Year 2 + $62.82 Year 3 Avg Hourly Rate
Year 3 + $64.71 Year 4 Avg Hourly Rate
Year 4 + $66.65 Year 5 Avg Hourly Rate
Estimated % Completed Total Hours per
Each Year Year
Year 1 * 140 Estimated Hours Year 1
Year 2 * 140 Estimated Hours Year 2
Year 3 * 140 Estimated Hours Year 3
Year 4 * 140 Estimated Hours Year 4
Year 5 * 0 Estimated Hours Year 5
Total 560
Avg Hourly Rate
(Calculated above)
Year 1 * Estimated Hours Year 1
Year 2 * Estimated Hours Year 2
Year 3 * Estimated Hours Year 3
Year 4 * Estimated Hours Year 4
Year 5 * Estimated Hours Year 5
Transfer to Page 1
NOTES:

3. This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted.

4. Calculations for anticipated salary escalation must be provided.

EXHIBIT 10-H1 COST PROPOSAL Page 2 of 3

ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (CALCULATIONS FOR ANTICIPATED SALARY INCREASES)

1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) $33,161.10 560

1. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation %) $59.22
$60.99
$62.82
$64.71

3. Calculate estimated hours per year (Multiply estimate % each year by total hours)

25.0%

25.0%

25.0%

25.0%

0.0%
100.000%

4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) Cost Per
Year
$33,161.10
$1,522.32

1. This is not the only way to estimate salary increases. Other methods will be accepted if they clearly indicate the % increase, the # of years of the contract, and a breakdown of the labor to be performed each year.

2. An estimation that is based on direct labor multiplied by salary increase % multiplied by the # of years is not acceptable. (i.e. $250,000 x 2% x 5 yrs = $25,000 is not an acceptable methodology)
$64.71 $9,059.01
$66.65 $0.00
$34,683.42
$59.22 $8,290.28
$60.99 $8,538.98
$62.82 $8,795.15

January 2020
421
Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal

1. Generally Accepted Accounting Principles (GAAP)

2. Terms and conditions of the contract

3. Title 23 United States Code Section 112 - Letting of Contracts

4. 48 Code of Federal Regulations Part 31 - Contract Cost Principles and Procedures

5. 6. 48 Code of Federal Regulations Part 9904 - Cost Accounting Standards Board (when applicable) Prime Consultant or Subconsultant Certifying:

Name**:

Signature:

Email**:

Address: 1721 2nd Street, Ste 100, Sacramento, CA 95811 List services the consultant is providing under the proposed contract:
public outreach services
I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s) in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the following requirements:

All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable federal and state requirements. Costs that are noncompliant with the federal and state requirements are not eligible for reimbursement. Local governments are responsible for applying only cognizant agency approved or Caltrans accepted Indirect Cost Rate(s).

Sarah Modeste
[email protected] 916-548-1982
23 Code of Federal Regulations Part 172 - Procurement, Management, and Administration of Engineering and Design Related Service
**An individual executive or financial officer of the consultant’s or subconsultant’s organization at a level no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract.
7/30/2024
EXHIBIT 10-H1 COST PROPOSAL Page 3 of 3
Certification of Direct Costs:

January 2020
422
Local Assistance Procedures Manual Exhibit 10-O1
Consultant Proposal DBE Commitment

1. Local Agency: 2. Contract DBE Goal

3. Project Description:

4. Project Location:

5. Consultant's Name: 6. Prime Certified DBE

10. DBE %

6.83%

5.50%

8.34%

17. Local Agency Contract Number:

18. Federal-Aid Project Number:

19. Contract Execution Date:

20. Consultant's Ranking after Evaluation:
9/4/2024

22. Date 13. Date
916-605-6761

24. Phone 15. Phone
DISTRIBUTION: Original – Included with consultant’s proposal to local agency.

Matt Brogan

23. Local Agency Representative's Name 14. Preparer's Name Principal + Vice President

25. Local Agency Representative's Title 16. Preparer's Title IMPORTANT: Identify all DBE firms being claimed for credit, regardless Local Agency certifies that all DBE certifications are valid and of tier. Written confirmation of each listed DBE is required. information on this form is complete and accurate.

21. Local Agency Representative's Signature 12. Preparer's Signature

20.75%
Public Outreach 50937
Sarah Modeste
KMP Strategies, LLC
1721 2nd St, Ste 100
Sacramento, CA 95811, 916-548-1982
Right of Way 46456
Amber Costello
Monument ROW
8 Cobblestone Court
Laguna Niguel, CA 92677, 562-260-0507
Local Agency to Complete this Section

11. TOTAL CLAIMED DBE PARTICIPATION

7. Description of Work, Service, or Materials
Supplied

8. DBE
Certification
Number

9. DBE Contact Information
Drainage Analysis and Communications 43459
Stacey Lynch
Bennett Engineering Services, Inc
1082 Sunrise Avenue, Suite 100
Roseville, CA 95661, 916-783-4100
Mark Thomas & Company, Inc.

EXHIBIT 10-O1 CONSULTANT PROPOSAL DBE COMMITMENT
City of West Sacramento 20%
Great CA Delta Trail - Clarksburg Branch Line Extension City of West Sacramento
LPP 18-01

July 23, 2015
423
Local Assistance Procedures Manual Exhibit 10-O2
Consultant Contract DBE Commitment

1. Local Agency: 2. Contract DBE Goal

3. Project Description:

4. Project Location:

5. Consultant's Name: 6. Prime Certified DBE 7. Total Contract Award Amount: $1,988,103.13

8. Total Dollar Amount for ALL Subconsultants: 9. Total Number of ALL Subconsultants: 5

13. DBE
Dollar
Amount
$136,244.65
$109,726.58
$166,491.01

20. Local Agency Contract Number:

21. Federal-Aid Project Number:

22. Contract Execution Date:
9/4/2024

24. Date 16. Date
916-605-6761

26. Phone 18. Phone
DISTRIBUTION: 1. Original – Local Agency
ADA Notice:

2. Copy – Caltrans District Local Assistance Engineer (DLAE). Failure to submit to DLAE within 30 days of contract execution may result in de-obligation of federal funds on contract.

For individuals with sensory disabilities, this document is available in alternate formats. For information call (916) 654-6410 or TDD (916) 654- 3880 or write Records and Forms Management, 1120 N Street, MS-89, Sacramento, CA 95814.

Matt Brogan

25. Local Agency Representative's Name 17. Preparer's Name Principal + Vice President

27. Local Agency Representative's Title 19. Preparer's Title Local Agency certifies that all DBE certifications are valid and information on this form is complete and accurate.

IMPORTANT: Identify all DBE firms being claimed for credit, regardless of tier. Written confirmation of each listed DBE is required.

23. Local Agency Representative's Signature 15. Preparer's Signature Right of Way 46456
Amber Costello
Monument ROW
8 Cobblestone Court
Laguna Niguel, CA 92677, 562-260-0507
Local Agency to Complete this Section 14. TOTAL CLAIMED DBE PARTICIPATION $412,462.24

20.75%
Public Outreach 50937
Sarah Modeste
KMP Strategies, LLC
1721 2nd St, Ste 100
Sacramento, CA 95811, 916-548-1982
$785,213.95

10. Description of Work, Service, or Materials
Supplied

11. DBE
Certification
Number

12. DBE Contact Information
Drainage Analysis and Communications 43459
Stacey Lynch
Bennett Engineering Services, Inc
1082 Sunrise Avenue, Suite 100
Roseville, CA 95661, 916-783-4100
Mark Thomas & Company, Inc.

EXHIBIT 10-O2 CONSULTANT CONTRACT DBE COMMITMENT
City of West Sacramento 20%
Great CA Delta Trail - Clarksburg Branch Line Extension City of West Sacramento

July 23, 2015
424
Mark Thomas & Company, Inc
Contract Number – Great California Delta Trail – Clarksburg Branch Line Extension Expires on 06/30/29

EXHIBIT D
CERTIFICATE OF COMPLIANCE WITH LABOR CODE § 3700
[Labor Code § 1861]
I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.

Mark Thomas & Company, Inc
By:

Matt Brogan, Principal + Vice President
425
Mark Thomas & Company, Inc
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EXHIBIT E

LABOR COMPLIANCE

1. PREVAILING WAGE
A. The Work contemplated herein constitutes a public work within the meaning of Labor Code sections 1720 and 1771. It shall be mandatory upon the Consultant and upon any Subcontractor, to pay not less than the said specified prevailing rates of wages to all workers employed by them under the Contract in accordance with Labor Code section 1774. The Director of the Department of Industrial Relations ("DIR") of the State of California has determined the general prevailing rate of wages of per diem wages in the locality in which the work is to be performed for each craft or type of worker needed to execute the Contract. The Consultant acknowledges that it has examined the prevailing rate of per diem wages as established by the DIR. Copies of the current schedules for prevailing wages are on file at City Hall, and the contents of those schedules are incorporated herein as if set forth in full. The Consultant shall post a copy of the applicable prevailing wage determinations at each job site, along with any other work place posters required by law.

B. The City will not recognize any claims for additional compensation because of the payment of prevailing wages. The possibility of wage increases is one of the elements to be considered by the Consultant in determining its proposal, and will not under any circumstances be considered as the basis of a claim against the City.

C. By executing this Contract Consultant warrants that it has registered with the Department of Industrial Relations in accordance with Labor Code section 1725.5.

2. PREVAILING WAGE RECORDS
A. The Consultant and each subcontractor shall keep an accurate payroll record which shows the name, address, social security number, correct work classification (in accordance with the wage decision), both straight and overtime worked each day and week, and hourly rate of pay, gross wages earned, deductions made and net wages paid to each journeyman, apprentice, worker or other employee paid by the Consultant /subcontractor in connection with the Work. These payroll records shall be certified and shall be made available at Consultant's principal office. These records shall be maintained during the course of the Work.

The Consultant and all subcontractors shall make the certified payroll records available for inspection by City representatives upon request and shall permit such representatives to interview employees during the work hours on the job site.

B. The City shall notify the Consultant in writing of any discrepancies or violations that are discovered during such inspections. Written notification pursuant to this Section shall include the actions that will be necessary to resolve the discrepancies and/or violations. The Consultant shall be held entirely responsible for the prompt resolution of all non-compliances with the prevailing wage laws, including those pertaining to all subcontractors and any lower-tier subcontractors. The Consultant shall forfeit as penalty to the City the amount specified by law for each calendar day or portion thereof for each worker (whether employed by the Consultant or any subcontractor) paid less than the stipulated prevailing rates for any work done under the Contract in violation of the provisions of the Labor Code and in particular, Section 1775. 426
Mark Thomas & Company, Inc
CDD24-243 Clarksburg Branch Line Extension
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C. To the extent applicable, Consultant and subcontractors shall maintain and furnish to the Department of Industrial Relations ("DIR"), a certified copy of each weekly payroll (but no less often than monthly), with a statement of compliance signed under penalty of perjury. Such certified payroll reports shall be transmitted electronically to the DIR.

D. The City will not recognize any claims for additional compensation because of the payment of the prevailing wages. The possibility of wage increases is one of the elements to be considered by the Consultant in entering into the Contract, and will not under any circumstances, other than delays caused by the City, or the City’s agents, be considered as the basis of a claim against the City.

3. Labor Discrimination
Attention is directed to Section 1735 of the Labor Code, which reads as follows:
“No discrimination shall be made in the employment of persons upon public works because of their race, color, national origin or ancestry, physical handicap, mental condition, marital status, or sex of such person, except as provided in Section 12940 of the Government Code, and every General Contractor for public works violating this section is subject to all the penalties imposed for a violation of this chapter.”
4 Eight-Hour Day Limitation
(a) In accordance with the provisions of the Labor Code, and in particular, Sections 1810 to 1815 thereof, inclusive, incorporated herein by reference, eight hours labor shall constitute a day's work, and no worker in the employ of Consultant, or any Subcontractor, doing or contracting to do any part of the work contemplated by the Contract, shall be required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of those provisions; provided that subject to Labor Code Section 1815, a worker may perform work in excess of either eight (8) hours per day or forty (40) hours during any one week upon compensation for all hours worked in excess of eight (8) hours per day or forty (40) hours during any one week at not less than one and one-half times the basic rate of pay.
(b) The Consultant and each Subcontractor shall also keep an accurate record showing the names and actual hours worked of all workers employed by them in connection with the Contract. This record shall be open at all reasonable hours to the inspection of the City. It is hereby further agreed that, except as provided in (a) above, the Consultant shall forfeit as a penalty to the City the sum of twenty-five dollars ($25) for each worker employed in the performance of the Contract by the Consultant or by any of its Subcontractors for each calendar day during which such worker is required or permitted to labor more than eight (8) hours in and one calendar day and forty (40) hours in any one calendar week in violation of Sections 1810 through 1815.

5. Compliance with State Requirements for Employment of Apprentices (a) The Consultant's attention is directed to Section 1777.5 of the Labor Code.

Provisions of said Section pertaining to employment of registered apprentices are hereby incorporated by reference into this Contract. As applicable, the Consultant or any Subcontractor 427
Mark Thomas & Company, Inc
CDD24-243 Clarksburg Branch Line Extension
Expires on 06/30/29
employed by the Consultant in the performance of this Contract shall take such actions as necessary to comply with the provisions of Section 1777.5. 428
Mark Thomas & Company, Inc
CDD24-243 Clarksburg Branch Line Extension
Expires on 06/30/29

EXHIBIT F

FEDERAL CONTRACT PROVISIONS
2 C.F.R. § 200.326 and 2 C.F.R. Part 200, Appendix II, Required Contract Clauses In the event of any contradictions or inconsistencies between these provisions and the provisions of the Agreement itself, the terms of this Exhibit shall control.

1. In the event of any default by the Consultant as described below, the City may, after giving ten (10) days’ written notice to the Consultant, terminate the Consultant’s right to proceed with the Work or any part of the Work in the City’s sole discretion. Events of default include:
a. Failure or refusal to prosecute the Work, or any separable part thereof, with such diligence as will ensure the completion within the time specified in the Contract, or any extension thereof, or failure to complete said work within such time. b. Filing of bankruptcy by the Consultant, or the making of a general assignment for the benefit of its creditors, or appointment of a receiver on account of Consultant’s insolvency without discharge of the receiver within ten (10) days after its appointment.
c. Failure to make prompt payments to Subcontractors or suppliers. d. Persistent disregard of laws, ordinances, or the instructions of the City, or other substantial violation of any provision of the Contract.

2. In the event the right of the Consultant to proceed with the Work, or any portion thereof, has been terminated because of the default of the Consultant and the Consultant has been given ten (10) days’ notice to cure such fault and has not done so, the City may take over the Work and prosecute the same to completion by contract or any other method the City deems expedient, and may take possession of and utilize in completing the Work such materials, appliances, equipment and plant as may be on the site of the Work and necessary therefore. In such event, the Consultant and its sureties shall be liable for all damages including costs of managerial and administrative services, engineering, legal and other consultant fees, and liquidated damages sustained or incurred by the City.

3. Upon termination, the Consultant shall not be entitled to receive any further payment until the Work is finished. If upon completion of the Work the total cost to the City, including engineering, legal and other consultant fees, costs of managerial and administrative services, construction costs, and liquidated damages shall be less than the amount which would have been paid if the Work had been completed by the Consultant in accordance with the terms of the Contract, then the difference shall be paid to the Consultant in the same manner as the final payment under the Contract. If the total cost incurred by the City on account of termination of the Contract and subsequent completion of the Work by the City by whatever method the City may deem expedient shall exceed said amount which the Consultant would otherwise have been paid, the Consultant and its sureties shall be liable to the City for the full amount of such excess expense.

4. The rights and remedies of the City provided in this section are in addition to any of the rights and remedies provided by the law or under this Contract. ☒ EQUAL EMPLOYMENT OPPORTUNITY 41 CFR Part 60-1.4b
Criteria: Construction or repair work. Select either Government Contracts or Federally Assisted Construction Contracts.

Criteria: Government Contracts
During the performance of this contract, the contractor agrees as follows 429
Mark Thomas & Company, Inc
CDD24-243 Clarksburg Branch Line Extension
Expires on 06/30/29

1. The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin.

The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the contracting officer setting forth the provisions of this nondiscrimination clause.

2. The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

3. The contractor will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the contractor's legal duty to furnish information.

4. The contractor will send to each labor union or representative of workers with which it has a collective bargaining agreement or other contract or understanding, a notice to be provided by the agency contracting officer, advising the labor union or workers' representative of the contractor's commitments under section 202 of Executive Order 11246 of September 24, 1965, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

5. The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.

6. The contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by the rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the contracting agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders.

7. In the event of the contractor's non-compliance with the nondiscrimination clauses of this contract or with any of such rules, regulations, or orders, this contract may be canceled, terminated or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law.

8. The contractor will include the provisions of paragraphs (1) through (8) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as may be directed by the 430
Mark Thomas & Company, Inc
CDD24-243 Clarksburg Branch Line Extension
Expires on 06/30/29
Secretary of Labor as a means of enforcing such provisions including sanctions for noncompliance: Provided, however, that in the event the contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction, the contractor may request the United States to enter into such litigation to protect the interests of the United States.
☒ Criteria: Federally assisted construction contracts
Except as otherwise provided, each administering agency shall require the inclusion of the following language as a condition of any grant, contract, loan, insurance, or guarantee involving federally assisted construction which is not exempt from the requirements of the equal opportunity clause: The applicant hereby agrees that it will incorporate or cause to be incorporated into any contract for construction work, or modification thereof, as defined in the regulations of the Secretary of Labor at 41 CFR Chapter 60, which is paid for in whole or in part with funds obtained from the Federal Government or borrowed on the credit of the Federal Government pursuant to a grant, contract, loan, insurance, or guarantee, or undertaken pursuant to any Federal program involving such grant, contract, loan, insurance, or guarantee, the following equal opportunity clause:

During the performance of this contract, the contractor agrees as follows:

1. The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin.

The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following:

Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause.

2. The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

3. The contractor will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the contractor's legal duty to furnish information.

4. The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the contractor's commitments under this section and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

5. The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. 431
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6. The contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders.

7. In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law.

8. The contractor will include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (8) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance:

Provided, however, that in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency, the contractor may request the United States to enter into such litigation to protect the interests of the United States.

The applicant further agrees that it will be bound by the above equal opportunity clause with respect to its own employment practices when it participates in federally assisted construction work: Provided, That if the applicant so participating is a State or local government, the above equal opportunity clause is not applicable to any agency, instrumentality or subdivision of such government which does not participate in work on or under the contract.

The applicant agrees that it will assist and cooperate actively with the administering agency and the Secretary of Labor in obtaining the compliance of contractors and subcontractors with the equal opportunity clause and the rules, regulations, and relevant orders of the Secretary of Labor, that it will furnish the administering agency and the Secretary of Labor such information as they may require for the supervision of such compliance, and that it will otherwise assist the administering agency in the discharge of the agency's primary responsibility for securing compliance.

The applicant further agrees that it will refrain from entering into any contract or contract modification subject to Executive Order 11246 of September 24, 1965, with a contractor debarred from, or who has not demonstrated eligibility for, Government contracts and federally assisted construction contracts pursuant to the Executive Order and will carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by the administering agency or the Secretary of Labor pursuant to Part II, Subpart D of the Executive Order. In addition, the applicant agrees that if it fails or refuses to comply with these undertakings, the administering agency may take any or all of the following actions: Cancel, terminate, or suspend in whole or in part this grant (contract, loan, insurance, guarantee); refrain from extending any further assistance to the applicant under the program with respect to which the failure or refund occurred until satisfactory assurance of future compliance has been received from such applicant; and refer the case to the Department of Justice for appropriate legal proceedings.
432
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Subcontracts. Each nonexempt prime contractor or subcontractor shall include the equal opportunity clause in each of its nonexempt subcontracts.

Inclusion of the equal opportunity clause by reference. The equal opportunity clause may be included by reference in all Government contracts and subcontracts, including Government bills of lading, transportation requests, contracts for deposit of Government funds, and contracts for issuing and paying U.S. savings bonds and notes, and such other contracts and subcontracts as the Director of OFCCP may designate.

Incorporation by operation of the order. By operation of the order, the equal opportunity clause shall be considered to be a part of every contract and subcontract required by the order and the regulations in this part to include such a clause whether or not it is physically incorporated in such contracts and whether or not the contract between the agency and the contractor is written.

Adaptation of language. Such necessary changes in language may be made in the equal opportunity clause as shall be appropriate to identify properly the parties and their undertakings. ☒ DAVIS-BACON ACT (40 U.S.C. §§ 3141-3144 and 3146-3148) Criteria: Construction or repair work (not applicable to FEMA)

1. All transactions regarding this contract shall be done in compliance with the Davis-Bacon Act (40 U.S.C. 3141- 3144, and 3146-3148) and the requirements of 29 C.F.R. pt. 5 as may be applicable. The contractor shall comply with 40 U.S.C. 3141-3144, and 3146-3148 and the requirements of 29 C.F.R. pt. 5 as applicable.

2. Contractors are required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor.

3. Additionally, contractors are required to pay wages not less than once a week. ☒ COPELAND ANTI-KICKBACK ACT
Criteria: Construction or Repair Work >$2k (not applicable to FEMA)

1. Contractor. The contractor shall comply with 18 U.S.C. § 874, 40 U.S.C. § 3145, and the requirements of 29 C.F.R. pt. 3 as may be applicable, which are incorporated by reference into this contract.

2. Subcontracts. The contractor or subcontractor shall insert in any subcontracts the clause above and such other clauses as FEMA may by appropriate instructions require, and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for the compliance by any subcontractor or lower tier subcontractor with all of these contract clauses.

3. Breach. A breach of the contract clauses above may be grounds for termination of the contract, and for debarment

☒ CONTRACT WORK HOURS AND SAFETY STANDARDS ACT
Criteria: Construction or Repair contracts >$100k involving employment of Mechanics or Laborers (does not apply to purchase or service contracts)

1. Overtime requirements. No contractor or subcontractor contracting for any part of the contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any workweek in which he or she is employed on such work to work in excess of forty hours in such workweek unless such laborer or mechanic receives 433
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compensation at a rate not less than one and one-half times the basic rate of pay for all hours worked in excess of forty hours in such workweek.

2. Violation; liability for unpaid wages; liquidated damages. In the event of any violation of the clause set forth in paragraph (a) of this section the contractor and any subcontractor responsible therefor shall be liable for the unpaid wages. In addition, such contractor and subcontractor shall be liable to the United States (in the case of work done under contract for the District of Columbia or a territory, to such District or to such territory), for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in paragraph (a) of this section, in the sum of $10 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required by the clause set forth in paragraph (a) of this section.

3. Withholding for unpaid wages and liquidated damages. The City of West Sacramento shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on account of work performed by the contractor or subcontractor under any such contract or any other Federal contract with the same prime contractor, or any other federally-assisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by the same prime contractor, such sums as may be determined to be necessary to satisfy any liabilities of such contractor or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in paragraph (b) of this section.

4. Subcontracts. The contractor or subcontractor shall insert in any subcontracts the clauses set forth in paragraph (a) through (d) of this section and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in paragraphs (a) through (d) of this section.
☒ CLEAN AIR ACT
Criteria: All contracts over $150k
(G) Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as amended—Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non-Federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).

The contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. § 7401 et seq.

1. The contractor agrees to report each violation to the City of West Sacramento and understands and agrees that the City of West Sacramento will, in turn, report each violation as required to assure notification to the State of California, Federal Emergency Management Agency, and the appropriate Environmental Protection Agency Regional Office.

2. The contractor agrees to include these requirements in each subcontract exceeding $100,000 financed in whole or in part with Federal assistance provided by FEMA. ☒ FEDERAL WATER POLLUTION CONTROL ACT
Criteria: All contracts over $150k

1. The contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251 et seq. 434
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2. The contractor agrees to report each violation to the City of West Sacramento and understands and agrees that the City of West Sacramento will, in turn, report each violation as required to assure notification to the State of California, Federal Emergency Management Agency, and the appropriate Environmental Protection Agency Regional Office.

3. The contractor agrees to include these requirements in each subcontract exceeding $100,000 financed in whole or in part with Federal assistance provided by FEMA. ☒ DEBARMENT AND SUSPENSION
Criteria: Over $25k
(H) Debarment and Suspension (Executive Orders 12549 and 12689)—A contract award (see 2 CFR 180.220) must not be made to parties listed on the governmentwide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549.

5. This contract is a covered transaction for purposes of 2 C.F.R. pt. 180 and 2 C.F.R. pt. 3000. As such the contractor is required to verify that none of the contractor, its principals (defined at 2 C.F.R. § 180.995), or its affiliates (defined at 2 C.F.R. § 180.905) are excluded (defined at 2 C.F.R. §180.940) or disqualified (defined at 2 C.F.R. § 180.935).

6. The contractor must comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C and must include a requirement to comply with these regulations in any lower tier covered transaction it enters into.

7. This certification is a material representation of fact relied upon by the City of West Sacramento. If it is later determined that the contractor did not comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C, in addition to remedies available to the City of West Sacramento, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. The City will insure the Contractor and any lower participants are not debarred by checking the government’s System Award Management (SAM).

8. The bidder or proposer agrees to comply with the requirements of 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C while this offer is valid and throughout the period of any contract that may arise from this offer. The bidder or proposer further agrees to include a provision requiring such compliance in its lower tier covered transactions.
☒ BYRD ANTI-LOBBYING AMENDMENT 31 U.S.C. § 1352 (AS AMENDED) Criteria: All contracts require. Any contracts over $100k also require additional certification. (I) Byrd Anti-Lobbying Amendment (31 U.S.C. 1352)—Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with nonFederal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal award.

Contractors who apply or bid for an award of $100,000 or more shall file the required certification (see Appendix A, 44 C.F.R Part 18 – Certification Regarding Lobbying). Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or 435
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attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Each tier shall also disclose any lobbying with nonFederal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the recipient.
☒ RECORD RETENTION
Criteria: All contracts
In addition to the reports specified in this Agreement, Consultant shall retain the records required by the applicable provisions of 2 CFR § 200.333, no less than three (3) years after City's final payment to Consultant under this Agreement and provide the City with the reports required pursuant to 2 CFR §§ 200.328 and 200.343, and such other records and reports as the City may reasonably require in the administration of this Agreement. Consultant shall keep all other necessary books and records, including property, personnel, loan documentation and financial records, in connection with the operation and services performed under this Agreement, in accordance with 2 CFR §200.333
☒ NO OBLIGATION BY FEDERAL GOVERNMENT
Criteria: All contracts
The Federal Government is not a party to this contract and is not subject to any obligations or liabilities to the non-Federal entity, Consultant, or any other party pertaining to any matter resulting from the contract.

☐ PROCUREMENT OF RECOVERED MATERIALS
Criteria: All contracts over $10k where work involves the use of materials (J) §200.323 Procurement of recovered materials.

A non-Federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines."

1. In the performance of this contract, the Consultant shall make maximum use of products containing recovered materials that are EPA- designated items unless the product cannot be acquired—

2. Competitively within a timeframe providing for compliance with the contract performance schedule;

3. Meeting contract performance requirements; or

4. At a reasonable price.
a. Information about this requirement, along with the list of EPA- designate items, is available at EPA’s Comprehensive Procurement Guidelines web site, https://www.epa.gov/smm/comprehensive- procurement-guideline-cpg-program. 436

CITY COUNCIL AGENDA REPORT
MEETING DATE: September 18, 2024 ITEM # 9

CONSIDERATION OF AWARD OF CONTRACT TO RAYSTON, HANAMOTO, ALLEY, &

ABEY FOR DESIGN SERVICES FOR FRONTAGE IMPROVEMENTS ALONG RIVERWALK TRAIL ADJACENT TO 805 RIVERFRONT STREET (CIP 15132)
INITIATED OR REQUESTED BY: REPORT COORDINATED OR PREPARED BY:
[ ] Council [ X ] Staff
[ ] Other
Laurie Ledesma, Program Manager
Economic Development and Housing Department
ATTACHMENT [ x ] Yes [ ] No [ ] Information [ ] Direction [ X ] Action

OBJECTIVE
The purpose of this report is to provide the City Council with sufficient information to award a professional services contract to Royston, Hanamoto, Alley, & Abey (RHAA) for design services related to frontage improvements along the Riverwalk Trail, adjacent to the 805 Riverfront Street project (CIP 15132).

RECOMMENDED ACTION
Staff respectfully recommends that the City Council:
1) Award contract to RHAA for design services for frontage improvements along Riverwalk Trail (CIP 15132);
2) Authorize the City Manager, or his designee, to execute the contract with RHAA in the amount of $299,150;
3) Authorize the City Manager, or his designee, to make contract amendments up to 15% of the total contract value ($44,872.50); and
4) Authorize the City Manager, or his designee, to execute non-substantive changes or modifications, including time-extensions as needed, with approval from the City Attorney.

BACKGROUND
On January 21, 2021, the City Council authorized a Deferred Frontage Improvement Agreement, Deferred Fire Access Improvement Agreement, and Dedicated Land Reimbursement Agreement with Bridge District Riverfront LLC (now Cottonwood) for the West Project, located at 805 Riverfront Street. These agreements included requiring the developer to provide the City with $2 million to fund the design, permitting and improvements of new landscaping adjacent to Riverwalk Trail, if needed. Due to COVID and multiple other factors, the developer experienced project delays. The City worked with the Developer to issue a Temporary Certificate of Occupancy, while the City stepped in to complete all required design, permitting and required frontage and access improvements, which are currently in process.

ANALYSIS
In February 2024, the City contracted with RHAA for initial due diligence and preliminary designs for the frontage improvements. This work is now complete and informed development of the scope of work and funding needed to complete full designs. Additional design services are not only required to bid and complete the improvements, but also to secure permits from Central Valley Flood Protection Board and the U.S. Army Corps of Engineers. Staff is seeking this Contract (Attachment 1) to include the scope and compensation needed for RHAA to complete and finalize the plans required for permitting and a bid package.

Environmental Considerations
Approval of a Contract with RHAA for design services is statutorily exempt from further California Environmental Quality Act (CEQA) review pursuant to California Government Code Section §15182 (Projects Pursuant to a Specific Plan) and §15183 (Projects Consistent with a Community Plan or Zoning) of the CEQA Guidelines.

Landscape improvements were anticipated/included as part of the Bridge District Specific Plan EIR.

Commission Recommendation
N/A
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Strategic Plan Integration
This project is consistent with the City of West Sacramento’s Strategic Plan mission to provide quality municipal services, quality City infrastructure and facilities and to inspire community improvements that add value to the lives of our residents.

Alternatives
In addition to the recommended action, the Council’s primary alternatives are summarized below:

1. Reject the recommended actions, or direct staff to alter the project; or

2. Defer the recommended actions to a later date.

These alternatives are not recommended as they would result in project delays and safety hazards, given the unimproved area is adjacent to a popular and highly visible trail.

Coordination and Review
This report has been prepared in coordination with the Community Development and Finance departments, as well as the City Attorney and City Manager’s Office.

Budget/Cost Impact
There are no budget impacts to this item. The total amount of the Contract is $299,150. Funding for the project has been provided by the developer and is included in CIP 15132.

ATTACHMENT

1. EDH24-189 Contract
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CONTRACT FOR SERVICES
THIS CONTRACT is made on September 18, 2024, by and between the CITY OF WEST SACRAMENTO (“City”), and Royston, Hanamoto, Alley & Abey (RHAA) (“Consultant”).

WITNESSETH:

WHEREAS, the City desires RHAA to provide professional design services for Riverwalk improvements spanning the riverside frontage of 805 Riverfront Street; WHEREAS, the Consultant has presented a proposal for such services to the City, dated May 7, 2024, (attached hereto as Exhibit “A”) and is duly licensed, qualified and experienced to perform those services;
NOW, THEREFORE, the parties hereto mutually agree as follows:

1. SCOPE OF SERVICES:

A. Consultant shall do all work, attend all meetings, produce all reports and carry out all activities necessary to completion of the services described in Exhibit “A”, attached hereto and incorporated herein by this reference as Exhibit “A”. This Contract and its exhibits shall be known as the “Contract Documents.” Terms set forth in any Contract Document shall be deemed to be incorporated in all Contract Documents as if set forth in full therein. In the event of conflict between terms contained in these Contract Documents, the more specific term shall control. If any portion of the Contract Documents shall be in conflict with any other portion, provisions contained in the Contract shall govern over conflicting provisions contained in the exhibits to the Contract.

B. Consultant enters into this Contract as an independent contractor and not as an employee of the City. The Consultant shall have no power or authority by this Contract to bind the City in any respect. Nothing in this Contract shall be construed to be inconsistent with this relationship or status. All employees, agents, contractors or subcontractors hired or retained by the Consultant are employees, agents, contractors or subcontractors of the Consultant and not of the City. The City shall not be obligated in any way to pay any wage claims or other claims made against Consultant by any such employees, agents, contractors or subcontractors, or any other person resulting from performance of this Contract. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City. Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, To the greatest extent permitted by law, Consultant and its employees, agents, and subcontractors shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.
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C. The Consultant agrees it has satisfied itself by its own investigation and research regarding the conditions affecting the work to be done and labor and materials needed, and that its decision to execute this Contract is based on such independent investigation and research.

2. TERM OF CONTRACT
A. The services of Consultant are to commence upon execution of this Contract by the City, and shall be undertaken and completed in accordance with the Schedule of Performance attached hereto and incorporated herein by this reference as Exhibit “B” and terminate on June 30, 2025.

B. Consultant’s failure to complete work in accordance with the Schedule of Performance may result in delayed compensation as described in Section 3.

C. The City Manager or his or her designee may, by written instrument signed by the Parties, extend the duration of this Contract for two (2) additional one-year extensions in the manner provided in Section 5, provided that the extension does not require the payment of compensation in excess of the Council approved budget.

3. COMPENSATION:

A. The Consultant shall be paid monthly for the actual fees, costs and expenses for all time and materials required and expended, but in no event shall total compensation exceed Two hundred and Ninety Nine Thousand, one hundred and fifty dollars ($299,150), without City’s prior written approval. Consultant's fees shall be as specified in the Schedule of Fees, which is attached hereto an incorporated herein as Exhibit "A".

B. Said amount shall be paid upon submittal of a monthly billing showing completion of the tasks that month. Consultant shall furnish City with invoices for all expenses as well as for all materials authorized by this Contract. The invoices shall be submitted with the monthly billings.

If Consultant’s performance is not in conformity with the Schedule of Performance, payments may be delayed or denied, unless the Consultant’s failure to perform in conformity with the Schedule of Performance is a documented result of the City’s failure to conform with the Schedule of Performance, or if the Schedule of Performance is extended pursuant to Section 5.

C. If the work is halted at the request of the City, compensation shall be based upon the proportion that the work performed bears to the total work required by this Contract, subject to Section 4.

4. TERMINATION:

A. This Contract may be terminated by either party, provided that the other party is given not less than 30 calendar days’ written notice (delivered by certified mail, return receipt requested) of intent to terminate.

B. The City may temporarily suspend this Contract, at no additional cost to City, provided that the Consultant is given written notice (delivered by certified mail, return receipt requested) of temporary suspension. If City gives such notice of temporary suspension, Consultant shall immediately suspend its activities under this Contract. 440
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C. Notwithstanding any provisions of this Contract, Consultant shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of this Contract by Consultant, and the City may withhold any payments due to Consultant until such time as the exact amount of damages, if any, due the City from Consultant is determined.

D. In the event of termination, the Consultant shall be compensated as provided for in this Contract, except as provided in Section 4C. Upon termination, the City shall be entitled to all work, including but not limited to, appraisals, inventories, studies, analyses, drawings and data estimates performed to that date in accordance with Section 7 hereof.

5. AMENDMENTS, CHANGES OR MODIFICATIONS:

Amendments, changes or modifications in the terms of this Contract may be made at any time by mutual written agreement between the parties hereto and shall be signed by the persons authorized to bind the parties hereto.

6. EXTENSIONS OF TIME:

Consultant may, for good cause, request extensions of time to perform the services required hereunder. Such extensions shall be authorized in advance by the City in writing and shall be incorporated in written amendments to this Contract or the attached Work Program in the manner provided in Section 5.

7. PROPERTY OF CITY:

A. It is mutually agreed that all materials prepared by the Consultant under this Contract shall become the property of the City, and the Consultant shall have no property right therein whatsoever. Immediately upon termination, the City shall be entitled to, and the Consultant shall deliver to the City, all data, drawings, specifications, reports, estimates, summaries and other such materials as may have been prepared or accumulated to date by the Consultant in performing this Contract which is not Consultant’s privileged information, as defined by law, or Consultant’s personnel information, along with all other property belonging exclusively to the City which is in the Consultant’s possession.

B. The reuse of any of the materials or documents described in Paragraph 7.A by the City on any other project without the written permission of the Consultant, shall be at the City's sole risk and the City agrees to defend, indemnify and hold harmless the Consultant from all claims, damages and expenses, including attorney's fees, arising out of such unauthorized reuse by the City or by others acting through the City. The Consultant is not responsible and liability is waived by the City as against the Consultant for use by the City or any other person of any data, reports, plans or drawings not signed by the Consultant.

8. COMPLIANCE WITH ALL LAWS:

A. Consultant shall comply with all applicable laws, ordinances, and codes of federal, State and local governments, and shall commit no trespass on any public or private property in performing any of the work authorized by this Contract. It shall be City’s responsibility to obtain all rights of way and easements to enable Consultant to perform its services hereunder.

Consultant shall assist City in providing the same.
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B. Consultant warrants to the City that it is licensed by all applicable governmental bodies to perform this Contract and will remain so licensed throughout the progress of the Work, and that it has, and will have, throughout the progress of the Work, the necessary experience, skill and financial resources to enable it to perform this Contract.

9. WARRANTIES AND RESPONSIBILITIES - CONSULTANT:

A. Consultant agrees and represents that it is qualified to properly provide the services set forth in Exhibit “A” in a manner which is consistent with the generally accepted standards of Consultant’s profession.

B. Consultant agrees and represents that the work performed under this Contract shall be in accordance with applicable federal, State and local law in accordance with Section 17A hereof.

C. Consultant shall designate a project manager who at all times shall represent the Consultant before the City on all matters relating to this Contract. The project manager shall continue in such capacity unless and until he or she is removed at the request of the City, is no longer employed by Consultant, or is replaced with the written approval of the City, which approval shall not be unreasonably withheld.

D. Consultant shall provide corrective services without charge to the City for services which fail to meet the above professional and legal standards and which are reported to Consultant in writing within sixty (60) days of discovery. Should Consultant fail or refuse to perform promptly its obligations, the City may render or undertake performance thereof and the Consultant shall be liable for any expenses thereby incurred.

10. SUBCONTRACTING:

None of the services covered by this Contract shall be subcontracted without the prior written consent of the City, which will not be unreasonably withheld. Consultant shall be as fully responsible to the City for the negligent acts and omissions of its contractors and subcontractors, and of persons either directly or indirectly employed by them, as it is for the negligent acts and omissions of persons directly employed by Consultant.

11. ASSIGNABILITY:

Consultant shall not assign or transfer any interest in this Contract whether by assignment or novation, without the prior written consent of the City which will not be unreasonably withheld.

However, claims for money due or to become due Consultant from the City under this Contract may be assigned to a financial institution, or to a trustee in bankruptcy, without such approval.

Notice of any assignment or transfer whether voluntary or involuntary shall be furnished promptly to the City.

12. INTEREST IN CONTRACT:

Consultant covenants that neither it, nor any of its employees, agents, contractors, subcontractors has any interest, nor shall they acquire any interest, direct or indirect, in the subject of the Contract, nor any other interest which would conflict in any manner or degree with the performance of its services hereunder. Consultant shall make all disclosures required by the City’s conflict of interest code in accordance with the category designated by the City, unless the 442
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City Manager determines in writing that Consultant’s duties are more limited in scope than is warranted by the category designated by the City code and that a narrower disclosure category should apply. Consultant also agrees to make disclosure in compliance with the City conflict of interest code if, at any time after the execution of this Contract, City determines and notifies Consultant in writing that Consultant’s duties under this Contract warrant greater disclosure by Consultant than was originally contemplated. Consultant shall make disclosures in the time, place and manner set forth in the conflict of interest code and as directed by the City.

13. MATERIALS CONFIDENTIAL:

All of the materials prepared or assembled by Consultant pursuant to performance of this Contract are confidential and Consultant agrees that they shall not be made available to any individual or organization without the prior written approval of the City, except by court order.

14. LIABILITY OF CONSULTANT-NEGLIGENCE:

Consultant shall be responsible for performing the work under this Contract in a manner which is consistent with the generally-accepted standards of the Consultant’s profession and shall be liable for its own negligence and the negligent acts of its employees, agents, contractors and subcontractors. The City shall have no right of control over the manner in which the work is to be done but only as to its outcome, and shall not be charged with the responsibility of preventing risk to Consultant or its employees, agents, contractors or subcontractors.

15. INDEMNITY AND LITIGATION COSTS:

Consultant shall protect, hold free and harmless, defend and indemnify the City, its consultants, and each of their officers, employees and agents, from any and all liability, penalties, costs, losses, damages, expenses, causes of action, claims or judgments, including attorney’s fees and expenses of litigation arising out of, pertaining to, or relating to the negligence, recklessness, or willful misconduct of the Consultant, its employees or anyone else employed by the Consultant in the performance of professional design services under this agreement, to the extent of the Consultant’s proportionate percentage of fault.

To the extent permitted by Civil Code section 2782.8, for all other claims unrelated to the provision of professional design services, the Consultant shall protect, hold free and harmless, defend and indemnify the City, its consultants, and each of their officers, employees and agents, from any and all liability, penalties, costs, losses, damages, expenses, causes of action, claims or judgments, including attorney’s fees and expenses of litigation, which arise out of or are in any way connected with the Consultant’s, or its subcontractors’ or suppliers’, performance under this agreement or failure to comply with any of the obligations contained in the agreement. This indemnity shall imply no reciprocal right of the Consultant in any action on the agreement pursuant to California Civil Code section 1717 or section 1717.5. To the fullest extent legally permissible, this indemnity, defense and hold harmless agreement by the Consultant shall apply to any and all acts or omissions unrelated to the provision of professional design services, whether active or passive, on the part of the Consultant or its agents, employees, representatives, or subcontractor’s agents, employees and representatives, resulting in claim or liability, irrespective of whether or not any acts or omissions of the parties to be indemnified hereunder may also have been a contributing factor to the liability, except such loss or damage which was caused by the active negligence, the sole negligence, or the willful misconduct of the City.]

16. CONSULTANT TO PROVIDE INSURANCE:
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A. Consultant shall not commence any work before obtaining, and shall maintain in force at all times during the duration and performance of this Contract, the policies of insurance specified in this Section. Such insurance must have the approval of the City as to limit, form, and amount, and shall be placed with insurers with a current A.M. Best’s rating of no less than A VII (an NR rating is acceptable for Worker’s Compensation insurance written with the State Compensation Insurance Fund of California).

B. Prior to execution of this Contract and prior to commencement of any work, the Consultant shall furnish the City with certificates of insurance and copies of endorsements providing evidence of coverage for all policies required by the Contract. The Consultant and its contractors and subcontractors shall, at their expense, maintain in effect at all times during the performance of work under the Contract not less than the following coverage and limits of insurance, which shall be maintained with insurers and under forms of policy satisfactory to the City. The maintenance by Consultant and its contractors and subcontractors of the following coverage and limits of insurance is a material element of this Contract. The failure of Consultant or of any of its contractors or subcontractors to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of this Contract. Approval of the insurance by the City shall not relieve or decrease any liability of Consultant.

1. Worker’s Compensation and Employer’s Liability Insurance

a. Worker’s Compensation - Insurance to protect the Consultant, its contractors and subcontractors from all claims under Worker’s Compensation and Employer’s Liability Acts, including Longshoremen’s and Harbor Worker’s Act (“Acts”), if applicable. Such coverage shall be maintained, in type and amount, in strict compliance with all applicable state and Federal statutes and regulations.

The Consultant shall execute a certificate in compliance with Labor Code Section 1861, on the form provided in the Contract Documents.
b. Consultant shall provide a Waiver of Subrogation endorsement in favor of the City, its officers, officials, employees, agents and volunteers for losses arising from work performed by the Consultant.

2. Commercial General Liability Insurance
a. The insurance shall be provided on form CG0001, or it’s equivalent, and shall include coverage for claims for bodily injury or property damage arising out of premises/operations, products/completed operations, contractual liability, and subconsultant’s work and personal and advertising injury resulting from actions, failures to act, or operations of the insured, or by its employees or agents, or by anyone directly or indirectly employed by the insured. The amount of insurance coverage shall not be less than $1,000,000 per occurrence and $2,000,000 general and products/completed operations aggregates. b. The commercial general liability insurance shall also include the following:
i. Endorsement equivalent to CG 2010 0714 naming the City, its officers, officials, employees, agents, and volunteers as additional insureds. The endorsement shall contain no special limitations on the 444
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7 5.15.24
scope of protection afforded to the City, its officers, officials, employees or volunteers.
ii. Endorsement stating insurance provided to the City shall be primary as respects the City, its officers, officials, employees and any insurance or self insurance maintained by the City, its officers, officials, employees or volunteers shall be in excess of the Consultant’s insurance and shall not contribute with it, to the payment or satisfaction of any defense expenses, loss, or judgment.
iii. Provision or endorsement stating that the Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

3. Commercial Automobile Insurance
a. The insurance shall include, but shall not be limited to, coverage for claims for bodily injury or property damage for owned, non-owned, and hired automobiles resulting from actions, failures to act, or operations of the insured, or by its employees or agents, or by anyone directly or indirectly employed by the insured. The amount of insurance coverage shall not be less than $1,000,000 per accident.
b. The commercial automobile insurance shall include the same endorsements required for the commercial general liability policy (see Section

16.B.2.b).

4. Professional Liability. The Consultant and its contractors and subcontractors shall secure and maintain in full force, during the term of this Contract and for five years thereafter, professional liability insurance policies appropriate to the respective professions and the work to be performed as specified in this Contract. The limits of such professional liability insurance coverage shall not be less than $1,000,000 per claim.

C. In addition to any other remedy the City may have, if Consultant fails to maintain the insurance coverage as required in this Section, the City may obtain such insurance coverage as is not being maintained, in form and amount substantially the same as is required herein, and the City may deduct the cost of such insurance from any amounts due or which may become due Consultant under this Contract.

D. No policy required by this Contract shall be suspended, cancelled, terminated by either party, or reduced in coverage or in limits unless Consultant has provided thirty (30) days prior written notice by certified mail, return receipt requested, to the City.

E. Any deductibles or self-insured retentions in excess of $10,000 must be declared to, and approved by, the City.

F. The requirement as to types, limits, and the City’s approval of insurance coverage to be maintained by Consultant are not intended to, and shall not in any manner, limit or qualify the liabilities and obligations assumed by Consultant under the Contract. 445
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17. MISCELLANEOUS PROVISIONS:

A. Consultant shall keep itself fully informed of, shall observe and comply with, and shall cause any and all persons, firms or corporations employed by it or under its control to observe and comply with, applicable federal, state, county and municipal laws, ordinances, regulations, orders and decrees which in any manner affect those engaged or employed on the work described by this Contract or the materials used or which in any way affect the conduct of the work.

B. Consultant shall not engage in unlawful employment discrimination. Such unlawful employment discrimination includes, but is not limited to, employment discrimination based upon a person’s race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status, gender, citizenship, or sexual orientation.

C. Consultant shall maintain and make available for inspection by the City and its auditors accurate records of all of its costs, disbursements and receipts with respect to any work under this Contract. Such inspections may be made during regular office hours at any time until six (6) months after the final payments under this Contract are made to the Consultant.

D. This Contract constitutes the entire agreement between the parties relative to the services specified herein and no modification hereof shall be effective unless and until such modification is evidenced by a writing signed by both parties to this Contract. There are no understandings, agreements, conditions, representations, warranties or promises, with respect to this Contract, except those contained in or referred to in the writing.

E. All notices that are required to be given by one party to the other under this Contract shall be in writing and shall be deemed to have been given if delivered personally or enclosed in a properly addressed envelope and deposited in a United States Post Office for delivery by registered or certified mail addressed to the parties at the following addresses:

City: City of West Sacramento
Economic Development and Housing
Attn to: Laurie Ledesma
1110 West Capitol Avenue
Email: [email protected]

Consultant:

Royston, Hanamoto, Alley & Abey (RHAA)
Attn to: Manuela King, Principal in Charge
225 Miller Avenue
Mill Valley, CA 94941
Email: [email protected]

F. This Contract shall be interpreted and governed by the laws of the State of California.
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G. Any action arising out of this Contract shall be brought and maintained in Yolo County California, regardless of where else venue may lie.

H. In any action brought by either party to enforce the terms of this Contract, each party shall be bear responsibility for its attorney’s fees and all costs regardless of whether one party is determined to be the prevailing party.
[Signatures on following page]
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10 5.15.24

CITY OF WEST SACRAMENTO
By: __________________________
Amanda Berlin, Assistant City Manager
ATTEST:

By: _______________________
Jennifer Cusmir, City Clerk
APPROVED AS TO FORM:

By: _______________________
Jeffrey Mitchell, City Attorney

Royston, Hanamoto, Alley & Abey (RHAA)
By: _________________________
Manuela King, Principal-in-Charge
448
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EXHIBIT A
Consultant Proposal/Scope of Work/Budget
449
Principal
PMStaffPrincipal PMStaffPrincipal PMStaffPrincipal SNR PMPMContract AdminPrincipal PMStaffPrincipal PMStaffPrincipal PMStaff $300 $240 $175 $270 $235 $185 $270 $235 $185 $330 $285 $255 $195 $225 $170 $0 $200 $175 $150 $250 $175 $150

1.1 22 2 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A

1.2 4 8 12 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A

1.3 Provide revised rendered plan of preferred concept 44 8 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A

1.4 Prepare revised rendered 3D views of preferred concept. (3) total. 4 8 24 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A

1.5 24 8 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A

1.6 24 8 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A

1.7 11 1 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A

1.8 12 6 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A

1.9 01 2 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A

1.10 24 1 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A

1.11 04 0 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A

1.12 N/A N/A N/A N/A N/A N/A 0 151 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A

1.12 N/A N/A N/A 0 6 12 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A

1.13 N/A N/A N/A N/A N/A N/A N/A N/A N/A 2 14 36 2 N/A N/A N/A N/A N/A N/A N/A N/A N/A

1.14 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A 2 12 0 N/A N/A N/A N/A N/A N/A

1.15 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A Task 1 Meetings:
1a 1 1 11 1 1 N/A N/A N/A 2440 N/A N/A N/A N/A N/A N/A N/A N/A N/A 1b 1 1 11 1 1 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A 1c 11 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A 12 0 N/A N/A N/A N/A N/A N/A 1d 1 1 11 1 0 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A 1e 1 1 1 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A 27 47 76 3 9 14 0 0 151 4 18 40 2 3 14 0 N/A N/A N/A N/A N/A N/A $8,100 $11,280 $13,300 $810 $2,115 $2,590 $0 $0 $28,000 $1,320 $5,130 $10,200 $390 $675 $2,380 $0 N/A N/A N/A N/A N/A N/A $32,680 $5,515 $28,000 $17,050 $3,055 N/A N/A

BASE SCOPE CONSULTANT FEES
West Sacramento Riverwalk
City of West Sacramento
RHAA
(Prime - Landscape Architect) Sherwood (Civil) Blackburn (Geotech) JR Conkey (Cost estimator) RMA (Irrigation ) MAR (Structural) Prepare plant palette board
Towill (Surveying)
Prepare SD phase deliverable package for City Staff Review Revise final SD phase package based on city feedback from review meeting and feedback on SD deliverable package. (1) round of review comments assumed.

Coordinate SD cost estimate. Cost estimate by others.

Develop Schedule of Work for RHAA and Sub-consultants
Project Management and Coordination
Billing Rates (2024):

Task 1 Schematic Design (2 months)
Receive and review feedback from city staff on due-diligence phase plans Develop a final, preferred concept based on feedback from city staff.

Prepare materials and furnishings board
1 coordination meeting with cost estimator (video call) 1 presentation meeting with PRIS Commission (video call) 1 presentation meeting Arts commission (video call)
Task 1 Hours:

Fees:

Firm Sub-Total Task 1:

Complete site survey and provide CAD and PDF files with topographic information inc. spot elevations, contour lines (1'), tree locations (w/ top of rootball elevation and canopy spread), utilities.

Review existing information and provide review and reccomendations on a T&M NTE basis for proposed landscape plans
Provide SD level cost estimate
Conduct tree inventory and assessment and provide report. 1 design team call to review due-dilligence phase plan and prep presentation for city meeting (video call) 1 meeting with City Staff to review revised preferred plan (video call) Civil engineer coordination with surveyor.
1 of 4
450
Principal
PMStaffPrincipal PMStaffPrincipal PMStaffPrincipal SNR PMPMContract AdminPrincipal PMStaffPrincipal PMStaffPrincipal PMStaff $300 $240 $175 $270 $235 $185 $270 $235 $185 $330 $285 $255 $195 $225 $170 $0 $200 $175 $150 $250 $175 $150 West Sacramento Riverwalk
City of West Sacramento
RHAA
(Prime - Landscape Architect) Sherwood (Civil) Blackburn (Geotech) JR Conkey (C Towill (Surveying) ost estimator) RMA (Irrigation ) MAR (Structural) Billing Rates (2024):

2.1 0 6 12 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A

2.2 4 6 12 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A

2.3 4 6 12 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A

2.4 46 12 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A

2.5 01 4 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A

2.6 21 3 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A

2.7 06 12 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A

2.8 24 1 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A

2.9 02 1 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A

2.10 01 4 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A

2.11 08 0 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A

2.12 N/A N/A N/A 6 40 72 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A

2.13 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A

2.14 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A

2.15 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A 2 20 0 N/A N/A N/A N/A N/A N/A

2.16 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A 0 16 0 N/A N/A N/A

2.17 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A 0 60 N/A N/A N/A

2.18 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A 0 10 N/A N/A N/A Task 2 Meetings:
2a. 1 1 11 1 1 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A 2b. 11 1 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A 0 10 N/A N/A N/A 2c. 1 1 11 1 1 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A 0 10 N/A N/A N/A 19 50 76 8 42 74 N/A N/A N/A N/A N/A N/A N/A 2 20 0 0 25 0 N/A N/A N/A $5,700 $12,000 $13,300 $2,160 $9,870 $13,690 N/A N/A N/A N/A N/A N/A N/A $450 $3,400 $0 $0 $4,375 $0 N/A N/A N/A $31,000 $25,720 N/A N/A $3,850 $4,375 N/A
Coordinate with Irrigation Consultant for Irrigation plan design.

Develop Planting Plan and Schedule
Quality Control and coordination check
Coordination and review of cost estimate
Submit at 100% Design Development drawing package
Project Management and Coordination
Task 2 Design Development (2 Months)
Develop DD tree removal and protection plan (arborist report provided by others) Develop DD Construction plan
Develop DD Layout plan
Develop DD Construction Details
Develop DD soil plan
T&M Arborist support as required
(1) Check in meeting with city Staff (video call)
(1) Kick off meeting with Structural Engineer and (1) Kick off meeting with Irrigation Consultant (1) additional coordination meetings as needed (video call) Task 2 Hours:

Provide 100% DD level Civil Engineering Drawings and Specifications T&M structural support as required
T&M geotechnical support as required
Cost Estimate based on 100% DD drawings
DD level irrigation drawings
Site visit for irrigation investigation
Fees:

Firm Sub-Total Task 2:
2 of 4
451
Principal
PMStaffPrincipal PMStaffPrincipal PMStaffPrincipal SNR PMPMContract AdminPrincipal PMStaffPrincipal PMStaffPrincipal PMStaff $300 $240 $175 $270 $235 $185 $270 $235 $185 $330 $285 $255 $195 $225 $170 $0 $200 $175 $150 $250 $175 $150 West Sacramento Riverwalk
City of West Sacramento
RHAA
(Prime - Landscape Architect) Sherwood (Civil) Blackburn (Geotech) JR Conkey (C Towill (Surveying) ost estimator) RMA (Irrigation ) MAR (Structural) Billing Rates (2024):

N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A

3.1 816 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A

3.2 3 8 24 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A

3.3 3 8 24 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A

3.4 38 24 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A

3.5 14 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A

3.6 41 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A

3.7 12 24 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A

3.8 36 4 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A

3.9 21 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A

3.10 1 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A

3.11 24 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A

3.12 16 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A

3.13 N/A N/A N/A 6 24 68 N/A N/A N/A

3.14 N/A N/A N/A 8 40 92 N/A N/A N/A

3.15 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A

3.16 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A 2 30 0 N/A N/A N/A N/A N/A N/A

3.17 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A 0 25 N/A N/A N/A

3.18 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A 0 520 N/A N/A N/A

3.19 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A 0 00

2.20 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A 40 40 0

3.21 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A Task 3 Meetings:
3a. 2 2 22 2 0 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A 3b. 2 2 20 2 2 N/A N/A N/A N/A N/A N/A N/A 1 2 00 30 2 00 16 80 130 16 68 162 N/A N/A N/A N/A N/A N/A N/A 3 32 0 0 10 25 42 40 0 $4,800 $19,200 $22,750 $4,320 $15,980 $29,970 N/A N/A N/A N/A N/A N/A N/A $675 $5,440 $0 $0 $1,750 $3,750 $10,500 $7,000 $0 $46,750 $50,270 N/A N/A $6,115 $5,500 $17,500
Develop CD Construction Details
Develop CD soil plan
Coordinate with Irrigation Consultant for Irrigation plan design.

Develop Planting Plan and Schedule
Quality Control and coordination check
Coordination and review of cost estimate
Task 3 Construction drawings (4months)
Develop CD tree removal and protection plan
Develop CD Construction plan
Develop CD Layout plan
Cost Estimate based on 50% CD drawings
50% CD irrigation drawings and specs
100% CD irrigation drawings and specs
Structural review of proposed landscape structures, footings, stairs, ramps, walls. Provide structural recommendations to landscape architect for incorporation into landscape drawings 100% CD structural details for walls over 30" and Structures (possible trellis and deck) Revise arborist report to show trees to be removed and tree protection measures consistent with the city of west Sacramento requirements. Submit final revised report for permit submittal.

Submit at 50% Construction Documents drawing package
Submit at100% Construction Documents drawing package
Project Management and Coordination
50% CD Civil drawings and specs
100% CD Civil drawings and specs
T&M geotechnical support as required
(2) Check in meeting with city Staff (video call)
(2) Consultant Meetings (video call)
Task 3 Hours
Fees
Firm Sub-Total Task 3
3 of 4
452
Principal
PMStaffPrincipal PMStaffPrincipal PMStaffPrincipal SNR PMPMContract AdminPrincipal PMStaffPrincipal PMStaffPrincipal PMStaff $300 $240 $175 $270 $235 $185 $270 $235 $185 $330 $285 $255 $195 $225 $170 $0 $200 $175 $150 $250 $175 $150 West Sacramento Riverwalk
City of West Sacramento
RHAA
(Prime - Landscape Architect) Sherwood (Civil) Blackburn (Geotech) JR Conkey (C Towill (Surveying) ost estimator) RMA (Irrigation ) MAR (Structural) Billing Rates (2024):

4.1 11 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A

4.2 12 16 2 8 40 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A

4.3 21 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A

4.4 2 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A

4.5 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A

4.6 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A 2 80

4.7 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A 0 48 N/A N/A N/A

4.8 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A Task 4 Meetings:
4a. 0 1 11 1 0 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A 0 18 19 3 9 40 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A 0 48 2 80 $0 $4,320 $3,325 $810 $2,115 $7,400 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A $0 $700 $1,200 $500 $1,400 $0 $7,645 $10,325 N/A N/A N/A $1,900 $1,900
COMBINED TOTAL:

Assumptions:
1 2
3 4
5 6
7 8
9 10
11 12
13 14
15 16
17 18
19 DSA meeting attendance not included.
20 21 Project will be billed on a percent complete billing structure unless where noted above. (1) Plan Check Meeting with City
Task 4 Hours
Task 4 Permit Phase and Bid Document Submittal (1month) Submit Permit Documents (Drawings and Specs) to the City for Permit Submittal Respond to and revise drawings based on (2) round of planning department comments Compile final Bid Set documents (Drawings and Specs) from sub consultants and manage submittal to City
Project Management and Coordination
T&M Geotechnical support as required
$13,020 $11,775 $19,400
$299,150
The scope of work is limited to the tasks listed above.

Fees
Firm Sub-Total Task 4
CONSULTANT FEES TOTAL: $118,075 $91,830 $17,050 $28,000 Pool and water feature design and engineering excluded.

Participation in value engineering efforts that lead to significant changes in the landscape design beyond DD shall be considered extra negotiation.

Assumes project start in May/June 2024 and project proceeding without breaks. Extension of project schedule will require fee negotiation.

Geotechnical paving cross sections will be provided by geotechnical engineer.

Reimbursable expenses to be billed monthly as accrued at cost plus 10%.

Entitlements processing, additional meetings beyond those listed and applications not included.

Grant applications not included
Design models, videos, or other 3D presentation tools not included, except as listed above.

Site lighting and photometrics not included (by others). RHAA will assist with fixture selection. Layout, electrical circuitry, lamping, code review and detailing by others.

Signage not included (by others).

AutoCAD base drawing with topographic survey shall be provided to RHAA.

Fees include meetings and presentations as shown. Additional meetings will be considered extra services.

Fees include submittals as shown. Additional submittals will be considered extra services. Fees assume a single Task of project documentation and construction. Division of project into multiple Tasks will be considered extra services.

Submittals will consist of one electronic set and up to one hard copy set (if requested) Significant changes to the approved SD design will be considered extra services.

Art feature selection and Artist Coordination not included. RHAA will identify location for public art in plan.

Environmental studies or reports not included.

T&M Structural support as required
T&M Irrigation support as required
T&M Arborist support as required
4 of 4
453
Royston, Hanamoto, Alley & Abey (RHAA)
EDH24-189 – 805 Riverfront Street Riverwalk Frontage Improvements Expires on 06/30/2025

EXHIBIT B
Schedule of Performance
Contract Start Date September 18, 2024
Contract End Date June 30, 2025
454
Royston, Hanamoto, Alley & Abey (RHAA)
EDH24-189 – 805 Riverfront Street Riverwalk Frontage Improvements Expires on 06/30/2025

EXHIBIT C
CERTIFICATE OF COMPLIANCE WITH LABOR CODE § 3700
[Labor Code § 1861]
I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.

CONSULTANTS
By:
[Title]
455

CITY COUNCIL AGENDA REPORT
MEETING DATE: September 18, 2024 ITEM # 10
SUBJECT:

CONSIDERATION AND ADOPTION OF RESOLUTION 24-101 APPROVING THE FINANCING OF CERTAIN FIRE APPARATUS AND DECLARING THE CITY’S INTENT TO

REIMBURSE ITSELF FROM THE PROCEEDS OF DEBT FOR CERTAIN EXPENDITURES INITIATED OR REQUESTED BY: REPORT COORDINATED OR PREPARED BY:
[ ] Council [X] Staff
[ ] Other
Rebecca Robertson, Finance Manager
Finance Department
ATTACHMENT [X] Yes [ ] No [ ] Information [ ] Direction [X] Action

OBJECTIVE
This report requests approval of a contract with Golden State Fire Apparatus, Inc., to acquire one Type 1 Fire Pumper and approval of City Council Resolution 24-101, which authorizes the lease-purchase financing through a loan from JP Morgan Chase Bank and declares the City’s intent to reimburse itself for certain expenditures made or to be made prior to issuance of the debt in compliance with Internal Revenue Service guidelines for taxexempt debt.

RECOMMENDED ACTION
Staff respectfully recommends that the City Council:

1. Authorize the City Manager, or designee, to enter into a Master Lease-Purchase Agreement with JP Morgan Chase Bank;

2. Authorize the City Manager, or designee, to accept a proposed equipment lease, and to enter into a leasepurchase agreement with JP Morgan Chase Bank to finance the purchase of the fire apparatus and equipment in the amount of $1,176,950; and

3. Adopt Resolution 24-101 approving the financing of the Type 1 Fire Pumper and declaring the City’s intent to reimburse itself from the proceeds of debt for certain expenditures.

BACKGROUND
The Fire Department maintains a fleet of 14 fire engines and trucks to meet the service needs of the community.

The department maintains a fleet of eleven front-line vehicles and three reserve vehicles that are recommended to be replaced on a regular basis. On August 21, 2024, the City Council authorized the budget for the financing of a Type 1 Pumper, included as part of the mid-term budget amendments for fiscal year 2024-25. The proposed purchase includes one Type 1 Engine (Pumper), which will replace a twenty-three (23) year old frontline Type 1 Pumper. In addition, it will allow a thirteen (13) year old frontline Type 1 Pumper to move into reserve status.

This purchase is intended to address the industry standards for vehicle replacement.

Procurement of Fire Apparatus
The City’s administrative policy for the procurement of City vehicles encourages the use of “cooperative purchasing agents” rather than use of a Request for Proposals process to acquire vehicles. Cooperative arrangements can significantly expedite the procurement by utilizing another governmental entity’s competitive solicitation process. The procurement would be through HGACBuy, a large cooperative purchasing agent serving numerous cities in California as well as throughout the nation.

Financing for Fire Apparatus
Approval of the lease-purchase financing is conditioned upon the Council’s approval of the terms that are attached to this report. Staff has obtained a letter of intent from JP Morgan Chase Bank to finance the purchase in the amount of $1,176,950 over a 12-year period at an estimated interest rate of 3.6350%. This financing will spread the costs of the vehicle and equipment purchase over several years and minimize the budget impact in the current fiscal year. Lease payments will be approximately $124,280 annually. The term of the loan will more closely align with the expected life cycle of the vehicles and equipment.

Resolution 24-101 is necessary to allow reimbursements of City costs prior to the execution of lease purchase documents with JP Morgan Chase Bank. To finance that payment (and any other expenditures made before the financing agreement is executed) on a tax-exempt basis, federal income tax regulations require that the City declare its official intent to reimburse those expenditures from the proceeds of the debt. The City may only 456
Golden State Fire Pumper Financing
September 18, 2024