Agenda packet — West Sacramento City Council, April 9, 2025 (part 1 of 4)

WEST SACRAMENTO CITY COUNCIL AND WEST SACRAMENTO REDEVELOPMENT SUCCESSOR

AGENCY & WEST SACRAMENTO FINANCING AUTHORITY
City Council Regular Meeting
APRIL 9, 2025 AGENDA
Martha Guerrero, Mayor
Verna Sulpizio Hull, Mayor Pro Tem
Quirina Orozco, Council Member
Norma Alcala, Council Member
Dawnté Early, Council Member
Aaron Laurel, City Manager
Jeffrey Mitchell, City Attorney
6:00 PM Closed Session Call to Order
7:00 PM Regular Meeting Call to Order
Pledge of Allegiance
Land Acknowledgment
The meeting will be held at City Hall, City Council Chambers, 1110 West Capitol Avenue, West Sacramento GENERAL ADMINISTRATION FUNCTION – PART I

1. PRESENTATIONS BY THE PUBLIC ON MATTERS NOT ON THE AGENDA WITHIN THE

JURISDICTION OF THE COUNCIL
The Council is prohibited from discussing issues not on the agenda brought to them at this time.

According to State Law (the Brown Act), items must first be noticed on the agenda before any discussion or action.

PRESENTATIONS

2. City Manager's Office
SACRAMENTO AREA COUNCIL OF GOVERNMENTS (SACOG) 2025 BLUEPRINT

PRESENTATION

3. City Manager's Office
PROCLAMATION OF THE WEST SACRAMENTO CITY COUNCIL RECOGNIZING APRIL 6-12, 2025 AS NATIONAL LIBRARY WEEK
Objective: To provide awareness about the contributions of the Yolo County Library system, specifically how the Arthur F. Turner Community library in West Sacramento adds value to the lives of residents.

Recommendation: Staff respectfully recommends that the City Council adopt a proclamation recognizing April 6-12, 2025 as National Library Week.

Anyone wishing to address the Council, or any agenda item, may fill out the Request to Speak card and present it to the City Clerk prior to the completion of staff presentation. Items on the Consent Agenda will be considered in one motion and the Request to Speak card should be turned in prior to the first item on Consent.
1 4. City Manager's Office
PRESENTATION OF PROCLAMATION RECOGNIZING APRIL 2025 AS CHILD ABUSE

PREVENTION MONTH
Objective: The purpose of this proclamation is to provide awareness about the need to support children, families and the programs that serve them so that children may live and grow up in a healthy, safe, and supportive environment.

Recommendation: Staff respectfully recommends that the City Council adopt a proclamation recognizing April 2025 as Child Abuse Prevention Month.

CONSENT AGENDA

5. Capital Projects
CONSIDERATION OF AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES CONTRACT WITH HONEYWELL INTERNATIONAL, INC. FOR EQUIPMENT PURCHASE AND

INSTALLATION SERVICES FOR THE FIRE STATION EMERGENCY ALERT SYSTEMS PROJECT (CIP 51041)
Objective: The objective of this report is to provide the City Council with sufficient information to approve Amendment No. 1 to the professional services contract with Honeywell International, Inc. for the equipment purchase and installation services for the Fire Station Emergency Alert Systems Project (CIP 51041).

Recommendation: Staff respectfully recommends that the City Council: 1) Approve Amendment No. 1 to the professional services contract with Honeywell International, Inc., in the amount of $451,871.83, for the equipment and installation Services for the Fire Station Emergency Alert Systems project (CIP 51041); 2) Delegate authority to the City Manager, or his designee, to execute Amendment No. 1 to the professional services contract with Honeywell International, Inc; 3) Authorize the City Manager, or his designee, to execute change orders or contract amendments up to an additional $8,000; 4) Authorize the City Manager or his designee to execute nonsubstantive changes and modifications, with approval from the City Attorney; and 5) Authorize the City Manager or his designee to execute amendments to extend the term of the contract, if needed.

6. Capital Projects

APPROVAL OF CONTRACT FOR SERVICES WITH JLR ENVIRONMENTAL CONSULTANTS

FOR WESTMORE OAKS, PARK BLVD, JEFFERSON BLVD SEWER AND WATER

REHABILITATION PROJECT
Objective: The objective of this report is to provide the City Council with sufficient information to approve a professional services contract with JLR Environmental Consultants for the Westmore Oaks, Park Blvd, Jefferson Blvd Sewer & Water Rehabilitation Project (CIP 21038, 32003, 32004, 33032).
2 Recommendation: Staff respectfully recommends that the City Council: 1) Award a professional services contract with JLR Environmental Consultants for engineering design of the Westmore Oaks, Park Blvd, Jefferson Blvd Sewer & Water Rehabilitation Project; 2) Delegate authority to the City Manager, or his designee, to execute a professional services contract with JLR Environmental Consultants for an amount not to exceed $1,241,867; 3) Authorize the City Manager, or his designee, to make contract amendments up to 15% ($187,000) of the total contract value; 4) Authorize the City Manager, or his designee, to execute non-substantive changes or modifications to the professional services contract, with approval from the City Attorney; and 5) Authorize the City Manager, or his designee, to execute amendments to extend the term of the contract, if necessary.

7. Capital Projects

CONSIDERATION OF APPROVAL OF THIRD AMENDMENT TO COMMERCIAL LEASE OF POLICE DEPARTMENT FACILITY AT 1025 TRIANGLE COURT
Objective: The objective of this report is to provide the City Council with sufficient information to consider approval of the third amendment to commercial lease for the City of West Sacramento Police Department Facility located at 1025 Triangle Court.

Recommendation: Staff respectfully recommends that the City Council: 1) Approve as to form, the third amendment to the City of West Sacramento Police Department commercial lease; 2) Authorize the City Manager, or his designee, to execute the third amendment to the commercial lease of the Police Department headquarters, in its final form, as shall be approved by the City Attorney; and 3) Authorize the City Manager, or his designee, to execute non-substantive changes or modifications to the commercial lease with the approval from the City Attorney.

8. Capital Projects
CONSIDERATION OF APPROVAL OF AMENDMENT #6 TO THE PROFESSIONAL SERVICES

CONTRACT WITH BENNETT ENGINEERING SERVICES FOR THE WASHINGTON PUBLIC INFRASTRUCTURE IMPROVEMENTS PROJECT (CIP 15047)
Objective: The objective of this report is to provide the City Council with sufficient information to approve Contract Amendment No. 6 to the professional services contract with Bennett Engineering Services for the Washington Public Infrastructure Improvements Project, formerly E & F Streets Frontage Improvement project (CIP 15047).

Recommendation: Staff respectfully recommends that the City Council: 1) Authorize the City Manager, or his designee, to execute Amendment No. 6 to the professional services contract with Bennett Engineering Services to extend the term of the contract to December 31, 2027; 2) Authorize the City Manager, or his designee, to execute non-substantive changes or modifications, with approval from the City Attorney; 3) Authorize the City Manager, or his designee, to execute amendments to further extend the term of the contract, if necessary; and 4) Adopt Resolution 25-48 amending the Capital Improvement Program budget for the Washington Pubic Infrastructure Improvement Project (CIP 15047).

9. Finance
3 CONSIDERATION OF RESOLUTION 25-40 AUTHORIZING THE SUBMISSION OF AN

APPLICATION TO THE CALIFORNIA INFRASTRUCTURE AND ECONOMIC DEVELOPMENT (“IBANK”) FOR FINANCING BRYTE PARK IMPROVEMENTS AND INTENT TO REIMBURSE

CERTAIN EXPENDITURES FROM PROCEEDS
Objective: The objective of this report is to obtain approval from the City Council to approve a resolution for the City to Submit an Application to the California Infrastrucure and Economic Development Bank (“IBank”) for financing Capital Improvement projects for the City.

Recommendation: Staff respectfully recommends that the City Council: 1) Approve Resolution 25- 40 Authorizing Submission of an Application to IBank to finance improvements at Bryte Park; 2) Authorize the City Manager, or designee, to execute necessary documents; and 3) Authorize the City Manager, or designee, to execute non-substantive changes or modifications with approval from the City Attorney.

10. Fire
CONSIDERATION OF RESOLUTION 25-20 ADOPTING THE YOLO COUNTY OPERATIONAL

AREA MULTI-JURISDICTIONAL HAZARD MITIGATION PLAN UPDATE Objective: The objective of this report is to obtain City Council approval of the Yolo County Operational Area Multi-Jurisdictional Hazard Mitigation Plan update.

Recommendation: Staff respectfully recommends that the City Council adopt Resolution 25-20 approving the updated Yolo County Operational Area Multi-Jurisdictional Hazard Mitigation Plan.

11. Fire
CONSIDERATION OF RESOLUTION 25-35 DECLARING WEEDS GROWING ON CERTAIN

LOTS TO BE A PUBLIC NUISANCE AND SCHEDULING A PUBLIC HEARING TO CONSIDER

OBJECTIONS TO WEED ABATEMENT
Objective: The purpose of this report is to initiate the 2025 Weed Abatement Program which is a proactive approach to reducing the risk of vegetation fires. This item requests City Council adoption of a resolution declaring a list of lots to be hazards and set a public hearing at the April 30, 2025, City Council meeting to consider objections to the proposed removal of weeds. The program provides for weed abatement by the City’s contractor to commence on May 10, 2025.

Recommendation: Staff respectfully recommends that the City Council: 1. Adopt Resolution 25-35 declaring weeds growing on certain lots to be a public nuisance and initiating the 2025 weed abatement program. The Resolution further directs the Fire Department to begin the formal weed abatement process by notifying all affected property owners by mail of the intended action by April 10, 2025; and 2. Set a public hearing at its regular meeting of April 30, 2025, to consider objections to the proposed removal of weeds.

12. Police

CONSIDERATION OF POLICE DEPARTMENT MILITARY EQUIPMENT USE ANNUAL REPORT AFFIRMING RENEWAL OF ORDINANCE 22-16
4 Objective: The purpose of this report is to comply with current AB 481 regulations, which require that law enforcement agencies obtain approval from the applicable governing body for the funding, acquisition, collaboration or other use of “military equipment” as defined by Section 7070(c).

Recommendation: Staff respectfully recommends the City Council: 1) Receive for the the Police Department military equipment use policy and annual report; and 2. Affirm renewal of Ordinance 22-16.

13. City Manager's Office

CONSIDERATION OF AN AMENDMENT TO THE CONTRACT FOR FEDERAL GOVERNMENT

RELATIONS AND ADVOCACY SERVICES TO HOLLAND & KNIGHT LLP Objective: The objective of this item is to seek City Council approval of an amendment to the contract for federal government relations and advocacy services to Holland & Knight LLP (Holland & Knight).

Recommendation: Staff respectfully recommends that the City Council: 1. Approve the contract amendment with Holland & Knight to continue Federal Government Relations and Advocacy Services; 2. Delegate Authority to the City Manager or his designee to execute an amendment to extend the term of the contract for two (2) years and increase compensation by $414,000; 3.

Authorize the City Manager or his designee to execute non-substantive changes and modifications, with approval from the City Attorney; and 4. Authorize the City Manager or his designee to execute amendments to extend the term of the contract or increase the total contract NTE up to the Council approved budget.

PUBLIC HEARINGS

14. Community Development
PUBLIC HEARING AND CONSIDERATION OF FIRST READING OF ORDINANCE 24-9 REGARDING AMENDMENTS TO TITLE 17 (ZONING) OF THE MUNICIPAL CODE TO

FACILITATE TINY HOMES ON WHEELS AS LEGAL DWELLINGS
Objective: This item is a public hearing regarding proposed amendments to Title 17 (Zoning) of the Municipal Code to accommodate Tiny Homes on Wheels (THoWs) as legal dwellings.

Recommendation: Staff respectfully recommends that the City Council: 1) Conduct the public hearing regarding the proposed amendments to Title 17 (Zoning) of the Municipal Code to facilitate tiny homes on wheels as legal dwellings; 2) Find that, pursuant to Section 15305 of the CEQA Guidelines, amendments are categorically exempt from the California Environmental Quality Act pursuant to Title 14, Article 19 of the California Code of Regulations. The project is considered exempt from CEQA pursuant to Section 15305 (a) Minor Alteration to Land Use Limitations because the project consists of adding a new allowable residential housing type which is considered a minor land use change; and 3) Conduct the first reading of Ordinance 24-9, by title and number only, detailing amendments to Title 17 (Zoning) of the Municipal Code to accommodate tiny homes on wheels as legal dwellings.
5 15. Community Development
PUBLIC HEARING AND CONSIDERATION OF FIRST READING OF ORDINANCE 25-6 REGARDING AMENDMENTS TO TITLE 17 (ZONING) OF THE MUNICIPAL CODE TO REVISE

PUBLIC NOTICING, ENGAGEMENT AND PARTICIPATION PROCEDURES IN THE REVIEW OF

LARGE DEVELOPMENT PROJECTS
Objective: This item is a public hearing regarding proposed amendments to Title 17 (Zoning) of the Municipal Code to require enhanced public noticing, workshops, participation and awareness of certain large development projects that meet particular criteria.

Recommendation: Staff respectfully recommends that the City Council: 1. Conduct the public hearing regarding the proposed amendments to Chapter 17.35 of the Municipal Code to establish enhanced procedures for the review of large development projects; 2. Find that the proposed ordinance is exempt from the California Environmental Quality Act (CEQA) under Section 15061(b)(3) of the CEQA Guidelines as there is no possibility the activity may have a significant effect on the environment; and 3. Conduct the first reading of Ordinance 25-6, by title and number only, amending Chapter 17.35 of the Municipal Code to improve the public review process for large development projects.

REGULAR AGENDA
GENERAL ADMINISTRATION FUNCTION – PART II

16. COUNCIL COMMUNICATIONS / ASSIGNMENTS
Bikeshare Policy Steering Committee --------------------------------------------Guerrero, Alternate - Early City/County 2x2 ----------------------------------------------------Guerrero/Orozco, Alternate – Sulpizio Hull City/School 2x2 ------------------------------------------------------Guerrero/Sulpizio Hull, Alternate - Alcala Executive Commission to Address Homelessness --------------------Sulpizio Hull, Alternate - Orozco EIFD Public Financing Authority-----------------------------------------------Guerrero, Alcala, Sulpizio Hull League of California Cities --------------------------------------------------- Alcala, Alternate – Sulpizio Hull Local Agency Formation Commission ---------------------------------------------------------------------- Alcala Port District Commission ---------------------------------------------------------Guerrero, Early, Sulpizio Hull Remote Access Network ------------------------------------------------------------------------------------Guerrero River City Regional Stadium Financing Authority------------------------------------------Guerrero, Orozco Sacramento Area Council of Governments (SACOG) ------------------------Early; Alternate - Guerrero Sacramento Regional County Sanitation District Board --------------Orozco; Alternate - Sulpizio Hull West Sacramento Area Flood Control Agency JPA ----------------------------Alcala; Alternate - Orozco Yolo Animal Servies Planning Agency JPA----------------------------Guerrero; Alternate – Sulpizio Hull Yolo County Housing Authority-------------------------------------------------Early, Alternate - Sulpizio Hull Yolo Transportation District -----------------------------------------------------Early, Alternate - Sulpizio Hull Yolo Habitat Conservancy ------------------------------------------------------------------------------Sulpizio Hull Yolo-Solano Air Quality Management District ----------------------------Alcala; Alternate – Sulpizio Hull Yolo Subbasin Sustainable Groundwater Agency-------------------------Sulpizio Hull; Alternate - Early

COUNCIL INTERMEDIARY REPRESENTATIVES
Delta Protection Commission -------------------------------------------------------Vacant; Alternate - Vacant New Hope Community Development Corporation---------------------------------Early; Alternate - Alcala Yolo County Consolidated Redevelopment Successor Agency Oversight Board--------Sulpizio Hull

17. PART II
6 A. Council Calendar
B. City Manager Report
C. City Attorney Report
D. Staff Direction from City Council Members
E. Future Agenda Item Requests by Council
Request from Mayor Pro Tem Sulpizio Hull to present a City Council proclamation at the April 30 meeting to recognizing May 4 as International
Firefighters’ Day.

F. Adjourn
I, Jennifer Cusmir, City Clerk, declare under penalty of perjury that the foregoing agenda for the April 9, 2025 regular and closed session meetings of the West Sacramento City Council, Redevelopment Successor Agency and Financing Authority was posted April 4, 2025 at the rear entrance at City Hall, 1110 West Capitol Avenue, West Sacramento, CA and was available for public review. __________________________________________
Jennifer Cusmir, City Clerk
NOTE: If you challenge the nature of a proposed action in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing.

The agenda and agenda reports are also available on the City’s website at www.cityofwestsacramento.org City Council meetings are broadcast live on Wave Cable Channel 20 and rerun the next day at 12:00 PM and the following Saturday at 6:00 PM.

All public materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are also made available for public inspection on the City’s website at:
www.cityofwestsacramento.org. Any document provided at the meeting by staff or by the public will be provided by the City Clerk upon request by phone at (916) 617-4500, or by email at: [email protected].

If you need assistance to participate in this meeting, including translation support, please contact the City Clerk’s Office at 916-617-4500 or [email protected]. Notifying the City Clerk’s Office at least 72 hours prior to the meeting will assist staff in assuring reasonable arrangements can be made to provide accessibility to the meeting. Assisted listening devices are available at this meeting.

Si necesita ayuda para participar en esta reunión o servicios de traducción, comuníquese con la Oficina del Secretario Municipal al 916-617-4500 o [email protected]. Notificar a la Oficina del Secretario Municipal al menos 72 horas antes de la reunión ayudará al personal a garantizar que se puedan hacer arreglos razonables para proporcionar accesibilidad a la reunión.

Los dispositivos de escucha asistida están disponibles en esta reunión. 7 CITY COUNCIL AGENDA REPORT
MEETING DATE: April 9, 2025 ITEM # 3
SUBJECT:

PROCLAMATION OF THE WEST SACRAMENTO CITY COUNCIL
RECOGNIZING APRIL 6-12, 2025 AS NATIONAL LIBRARY WEEK
INITIATED OR REQUESTED BY: REPORT COORDINATED OR PREPARED BY:
[X] Council [ ] Staff Paul Hosley, Public Information Officer City Manager’s Office
[ ] Other
ATTACHMENT [ ] Yes [ ] No [ X ] Information [ ] Direction [ ] Action

OBJECTIVE
To provide awareness about the contributions of the Yolo County Library system, specifically how the Arthur F.

Turner Community library in West Sacramento adds value to the lives of residents.

RECOMMENDED ACTION
Staff respectfully recommends that the City Council adopt a proclamation recognizing April 6-12, 2025 as National Library Week.

BACKGROUND
The Yolo County Library system has provided access for all, plus learning opportunities in the community for more than 100 years.

In the past year, residents engaged with Yolo County Library by visiting branches, attending free programs and borrowing books, DVDs, e-books, audiobooks and other items written in several languages. At the Arthur F. Turner Community Library, staff offer literacy programs, computers, free Wi-Fi and other resources to help adults and children research jobs and complete classwork assignments.

The Arthur F. Turner Community Library strives to provide equal access to information and services that open minds and promote inclusion and diversity, including for people of color and those with disabilities. The Library also offers summer reading programs and story times in English, Spanish, and Russian to reach the City’s diverse community.

ANALYSIS
Adoption of this proclamation will further signify the City's support for the Yolo County Library system, and the many enriching and free offerings available at the Arthur F. Turner Community Library.

Environmental Considerations
N/A
Commission Recommendation
N/A
Strategic Plan Integration
This proclamation highlights the City’s goal of supporting and cultivating an inclusive and diverse community.

Alternatives
N/A
Coordination and Review
N/A
Budget/Cost Impact
N/A

ATTACHMENT
Proclamation
8 PROCLAMATION

OF THE WEST SACRAMENTO CITY COUNCIL
RECOGNIZING APRIL 6-12, 2025 AS

NATIONAL LIBRARY WEEK
WHEREAS, the Yolo County Library is dedicated to keeping the City of West Sacramento’s commitment to providing incomparable municipal services and facilities, while fostering collaborative partnerships, including City departments, the Washington Unified School District, the Los Rios Community College District, non-profit organizations, and local businesses. And in celebration of National Library Week 2025, themed Drawn to the Library, invites people of all ages to explore a wide range of resources and services, from story time for young families to makerspace projects for students, offering something for everyone; and WHEREAS, the Yolo County Library is steadfast in its pursuit of enhancing the lives of West Sacramento residents offering free meeting spaces for local non-profit organizations, weekly English Conversation groups, and providing tax preparation services at the Arthur F. Turner Community Library; and
WHEREAS, for more than a century, the Yolo County Library has served as a beacon of access to knowledge, entertainment, and inspiration for all individuals; and WHEREAS, the Yolo County Library has been at the forefront of initiatives aimed at supporting the diverse communities of West Sacramento and Yolo County, including people of color, immigrants, and individuals with disabilities, by ensuring equitable access to information, services, and resources; and
WHEREAS, the dedicated staff at the Arthur F. Turner Community Library offer essential literacy programs, access to computers, free Wi-Fi, and various resources to empower both children and adults to make informed decisions regarding their careers, health, and education; and WHEREAS, the Arthur F. Turner Community Library hosts English and bilingual story times, along with engaging summer reading programs designed to instill a lifelong love for reading; and
WHEREAS, in the year 2024, residents demonstrated their unwavering support for the Yolo County Library, including visits to local branches, active participation in free programs, and borrowing of a diverse array of materials such as books, DVDs, audiobooks, early learning kits, and multilingual resources.

NOW, THEREFORE, BE IT PROCLAIMED that the West Sacramento City Council hereby designates April 6-12, 2025, as National Library Week, urging all residents to seize the opportunity to explore the latest offerings at the Arthur F. Turner Community Library and engage with the warm and knowledgeable library staff.

PROCLAIMED this 9th day of April, 2025.

ATTEST:

Martha Guerrero, Mayor Jennifer Cusmir, City Clerk
9 CITY COUNCIL AGENDA REPORT
MEETING DATE: April 9, 2025 ITEM #4
SUBJECT:

PRESENTATION OF PROCLAMATION RECOGNIZING
APRIL 2025 AS CHILD ABUSE PREVENTION MONTH
INITIATED OR REQUESTED BY: REPORT COORDINATED OR PREPARED BY:
[ X ] Council [ ] Staff
Paul Hosley, Public Information Officer
[ ] Other City Manager’s Office
ATTACHMENT [ X ] Yes [ ] No [ [ ] Information [ ] Direction [ X ] Action

OBJECTIVE
The purpose of this proclamation is to provide awareness about the need to support children, families and the programs that serve them so that children may live and grow up in a healthy, safe, and supportive environment.

RECOMMENDED ACTION
Staff respectfully recommends that the City Council adopt a proclamation recognizing April 2025 as Child Abuse Prevention Month.

BACKGROUND
Children often suffer from abuse and neglect due to a lack of parental skills and family support systems. Tragically, this cycle of maltreatment often spans generations. Breaking this pattern requires raising awareness, providing education, and offering support. It necessitates a concerted effort from individuals, policymakers, and professionals in child welfare and education to ensure that children have the opportunity to flourish in nurturing environments. Prevention efforts rely on the collective responsibility of both the City of West Sacramento and Yolo County to equip parents and families with the necessary support and resources to create nurturing homes for their children.

ANALYSIS
Children thrive in environments characterized by safety, stability, and nurturing relationships within families.

Through strategic partnerships that strengthen parent-child bonds, West Sacramento can foster resilient families and vibrant communities. Despite progress, child abuse remains a pressing public health concern.

West Sacramento has demonstrated its dedication to child welfare through various programs and collaborations, including its involvement in the Yolo County Children's Alliance and its support for initiatives like the West Sacramento Home Run. Adopting this proclamation further underscores the City's unwavering commitment to the well-being and safety of its youngest residents.

Environmental Considerations
N/A
Commission Recommendation
N/A
Strategic Plan Integration
N/A
Alternatives
N/A
Coordination and Review
N/A
Budget/Cost Impact
N/A

ATTACHMENT
Proclamation
10 PROCLAMATION

OF THE CITY COUNCIL OF THE CITY OF WEST SACRAMENTO
RECOGNIZING APRIL 2025 AS

CHILD ABUSE PREVENTION MONTH
WHEREAS, child abuse and neglect continue to pose serious threats to our nation’s children; and
WHEREAS, April is dedicated to raising awareness and preventing child abuse and neglect. Each year, communities join Child Abuse Prevention Month to promote prevention and support families; and
WHEREAS, in 2024, Yolo County Child Welfare Services investigated allegations of abuse or neglect involving 1,033 children, with 124 entering foster care. Black children ages 0-5, though only 2.5% of the child population, accounted for 10.5% of these entries, emphasizing the need for focused prevention efforts; and
WHEREAS, preventing child abuse and neglect is a collective responsibility that requires a community-wide effort. This year’s CAP Month theme, “It Takes a Village,” reflects the African proverb that emphasizes the importance of community involvement in raising children.

Research shows that strong, supportive relationships can serve as a protective factor against childhood trauma. Yolo County Child Abuse Prevention Council (CAPC) recognize that no one can do it alone; and
WHEREAS, the CAPC of Yolo County, a Yolo County Children’s Alliance program, coordinates the community’s efforts to prevent and respond to child abuse and neglect and has members from Child Welfare Services, the criminal justice system, prevention and treatment services, and the larger community; and
WHEREAS, West Sacramento residents are encouraged to support child abuse prevention efforts by participating in local activities and initiatives that promote strong, healthy families. The “It Takes a Village” campaign reminds us all that building safe, stable, and nurturing environments for children requires action from every member of the community.

NOW, THEREFORE, BE IT PROCLAIMED, that the City Council of the City of West Sacramento hereby recognizes the month of April 2025 as “Child Abuse Prevention Month”.

PROCLAIMED THIS 9TH day of April 2025
ATTEST:
________________________________ ___________________________ Mayor City Clerk
11 CITY COUNCIL AGENDA REPORT
MEETING DATE: April 9, 2025 ITEM # 5
SUBJECT:

CONSIDERATION OF AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES CONTRACT WITH HONEYWELL INTERNATIONAL, INC. FOR

EQUIPMENT PURCHASE AND INSTALLATION SERVICES FOR THE FIRE STATION EMERGENCY ALERT SYSTEMS PROJECT (CIP 51041)
INITIATED OR REQUESTED BY: REPORT COORDINATED OR PREPARED BY:
[ ] Council [ X ] Staff
[ ] Other
Megan Gideon, Project Manager I
Capital Projects Department
ATTACHMENT [ X ] Yes [ ] No [ ] Information [ ] Direction [ X ] Action

OBJECTIVE
The objective of this report is to provide the City Council with sufficient information to approve Amendment No. 1 to the professional services contract with Honeywell International, Inc. for the equipment purchase and installation services for the Fire Station Emergency Alert Systems project (CIP 51041).

RECOMMENDED ACTION
Staff respectfully recommends that the City Council:
1) Approve Amendment No. 1 to the professional services contract with Honeywell International, Inc., in the amount of $451,871.83, for the equipment and installation Services for the Fire Station Emergency Alert Systems project (CIP 51041); and
2) Delegate authority to the City Manager, or his designee, to execute Amendment No. 1 to the professional services contract with Honeywell International, Inc; and 3) Authorize the City Manager, or his designee, to execute change orders or contract amendments up to an additional $8,000; and
4) Authorize the City Manager or his designee to execute non-substantive changes and modifications, with approval from the City Attorney; and
5) Authorize the City Manager or his designee to execute amendments to extend the term of the contract, if needed.

BACKGROUND
The emergency alerting system consists of lights, tones, and speakers activated to notify station crews of emergency dispatches. For many years, the West Sacramento Fire Department (WSFD) relied on the vendor ComTech to maintain this equipment. However, this system, which is original to the construction of the stations, is now obsolete, failing, and no longer supported. The proprietary nature of the existing equipment makes it nearly impossible to find replacement parts or vendors willing to service the system. All five WSFD stations initially relied on this outdated ComTech system; currently, three stations remain dependent on it.

In 2023, ComTech abruptly went out of business, leaving WSFD and other regional fire departments that utilize the system in a precarious position. Given the age, obsolescence, and unserviceable nature of the equipment, all five WSFD fire stations required replacement emergency alert systems. The issue was especially urgent at Fire Stations 43 and 44, which experienced frequent alerting failures throughout 2023, potentially delaying response times due to critical information not being relayed by dispatchers.

To address these challenges, WSFD initiated the replacement of the emergency alert systems at Fire Stations 43 and 44 and implemented critical software improvements at Yolo911 Dispatch to ensure seamless integration.

These installations have now been successfully completed. The department is now shifting its focus to upgrading the alerting systems at Fire Stations 41, 42, and 45, providing these stations with the much-needed new equipment to replace their failing systems and ensure the continuity of emergency response operations.

ANALYSIS
In 2023, Honeywell International, Inc. was contacted regarding the procurement and upgrade of the emergency alert systems for Fire Stations 43 and 44, as well as dispatching upgrades including equipment upgrades at Yolo911 Dispatch. On May 21, 2024, the design proposed for the new replacement system at Fire Station 43 and 44 was approved by staff. The installations at Fire Stations 43, 44, and Yolo911 Dispatch have now been completed.

The next phase of the project involves purchasing the necessary equipment to install similar emergency alert systems at Fire Stations 41, 42, and 45. The project will continue to utilize an NPP.gov cooperative agreement, 12 Amendment No. 1 for the Fire Station Emergency Alert Systems Project (CIP 51041) April 9, 2025

Page 2 ends

of which Honeywell International Inc. and the City are members. As part of the mid-year budget adoption on March 19, 2025, funding was allocated in preparation for amending the services contract and covering the anticipated costs of these upcoming installations, pending City Council approval.

Environmental Considerations
The Fire Station Emergency Alert Systems Project is exempt from CEQA review pursuant to the Categorical Exemption under California Code of Regulations, Title 14, Division 6, Chapter 3 (“CEQA Guidelines”), Article 19, Section 15301, Class 1. Class 1 consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. At the time of the original contract award in June of 2024, a Notice of Exemption was filed. No further action is required at this time.

Commission Recommendation
Not applicable.

Strategic Plan Integration
Not applicable.

Alternatives
The Council’s primary alternatives are summarized below:
1) Approve the recommended actions as described above in this report. 2) Reject the recommended actions, or direct staff to alter the project. 3) Defer or cancel the project.

Alternatives 2 and 3 are not recommended due to the potential risks associated with postponing the replacement of our emergency alert systems. Such a delay could lead to dire consequences for our residents in the event of further degradation of the current system.

Coordination and Review
This report was prepared by the Capital Projects Department and in coordination with and reviewed by the Fire Department and the Finance Department.

Budget/Cost Impact
The Fire Station Emergency Alert Systems project (CIP 51041) is included in the City’s current Capital Improvement Program (CIP) and has a total appropriation of $900,000 from the One-Time General Fund. There is sufficient funding to cover the proposed amendment and costs, and no additional funding is proposed at this time.

ATTACHMENTS

1. CPC24-164 Honeywell International Amendment 1

2. Fire Station Emergency Alert Systems Vicinity Map
13 Attachment 1
Honeywell International, Inc.

CPC24-164 Fire Station Emergency Alert Systems
AMENDMENT NO. 1
to the

CONTRACT FOR SERVICES
between the

CITY OF WEST SACRAMENTO
And
Honeywell International, Inc.

Dated June 26, 2024
This Amendment No. 1 to the Contract for Services between the City of West Sacramento (City) and Honeywell International, Inc. (Consultant) dated June 26, 2024, for the Fire Station Emergency Alert Systems Project, is made and entered into this 9th day of April 2025. Except as expressly amended herein, the June 26, 2024, Contract for Services is in full force and effect.

RECITALS
WHEREAS, on June 26, 2024, the City awarded a professional services contract to Honeywell International, Inc. to provide supplies and support for the installation of replacement emergency alert systems at Fire Station 43, Fire Station 44, and Yolo911 Emergency Dispatch for the Fire Station Emergency Alert Systems Project in the amount of $225,325.95; and
WHEREAS, the Fire stations 41, 42 and 45 also require fire station alerting equipment upgrades and the City desires to include equipment and installation at these stations; and WHEREAS, additional time and compensation is needed for the additional locations; and WHEREAS, the City and Consultant desire to amend said contract.

NOW, THEREFORE, IT IS MUTUALLY AGREED by parties hereto to amend said agreement as follows:

I. SCOPE OF SERVICES:

The proposal as set forth in the Contract for Services dated June 26, 2024, scope of work shall be revised to include additional costs related to the procurement and installation of replacement emergency alert systems at Fire Station 41, Fire Station 42, and Fire Station 45 as outlined in Exhibit A.

II. COMPENSATION:

The compensation as set forth in the Contract for Services dated June 26, 2024, shall be revised to include the following:

Additional compensation of $451,871.83 shall be added for the new scope of work and compensation shall not exceed $677,197.78 without the City’s prior written approval.

III. TERMS:

The contract term as set forth in the Contract for Services dated June 26, 2024, shall be revised to include the following:

The term of this contract shall be extended until June 30, 2026. 14 Honeywell International, Inc.

CPC24-164 Fire Station Emergency Alert Systems
IN WITNESS WHEREOF the parties hereto have executed this Amendment No. 1 as the date herein set forth.

CITY OF WEST SACRAMENTO
By:

Aaron Laurel, City Manager
Honeywell International, Inc.

By:

Susheel Tenguria, GM

APPROVED AS TO FORM
By:

Jeffrey Mitchell, City Attorney
ATTEST:

By: ________________________________________________________ Jennifer Cusmir, City Clerk
15 Quotation to:

City of West Sacramento, CA
CWS Fire Department
Project:

G2 Fire Station Alerting System
3 Station Systems
Proposal number:

CA_WSAC002
Revision #
9 Quote Date:
19-Mar-2025
Quote Expires:
17-Jun-2025
By:

Paul Gyore (ja)
Territory Manager
US Digital Designs, Inc.
1150 W Grove Pkwy St #110
Tempe, AZ 85283
(602) 828-0287
[email protected]
stationalerting.com
Installation by:

Installation Tech Electric
This proposal is subject to corrections due to errors or omissions Pricing pursuant to the Master Price Agreement entered into between League of Oregon Cities (LOC) and USDD, and made available to members of the National Purchasing Partners, LLC, dba Public Safety GPO, dba Law Enforcement GPO, and dba NPPgov - Contract #PS20350. More information available at: https://nppgov.com/contract/honeywell/
CWS Fire Department is a member: M719471
PROPRIETARY and CONFIDENTIAL TITLE Page 1 of 17 16

US DIGITAL DESIGNS QUOTE
1150 W Grove Pkwy St #110
Tempe, Arizona 85283
877-551-8733 tel 480-290-7892 fax DATE: 3/19/2025
Expires: 6/17/2025
Quote SUBMITTED TO:

City of West Sacramento, CA
CWS Fire Department

REF PROPOSAL

STATION-LEVEL
Unit Mfr Qty Part No. Description US List Unit QUOTE UNIT QUOTE EXT Ea USDD 1 G2-VA G2 VOICEALERT - Single Station License. $ 1,433.25 $ 1,289.93 $ 1,289.93 Ea/Yr USDD 24 G2-APP-DLA
G2 MOBILE FSAS APP - Single Device License.

Up to 24 Licenses-Per-ATX are offered at $0.00
cost each as long as system is currently under
warranty or elected recurring annual support
coverage.
$ 15.00 $ 13.50 No Charge
Unit Mfr Qty Part No. Description US List Unit QUOTE UNIT QUOTE EXT Kit USDD 1 ATX
G2 ATX STATION CONTROLLER -
Power/Signal/Control up to 8 peripheral Remote
Options. 4 Unique Amps/Zones available. $ 23,272.50 $ 20,945.25 $ 20,945.25 Kit USDD 1 ATX-EXP
G2 EXPANSION KIT - Allows ability to
Power/Signal/Control up to 12 more peripheral
Remote options per EXP.
$ 7,838.00 $ 7,054.20 $ 7,054.20
Ea TBD 2 UPS-STD ATX UPS, Standard $ 1,017.64 $ 915.88 $ 1,831.75 Ea TBD 2 UPS-WMB Shelf/Bracket, Wall-Mount for UPS $ 77.25 $ 69.53 $ 139.05 Unit Mfr Qty Part No. Description US List Unit QUOTE UNIT QUOTE EXT Ea USDD 2 TV-R G2 HDTV REMOTE (TV & Electrical Outlet by Others; C.E.C. control subject to TV ability) $ 1,121.50 $ 1,009.35 $ 2,018.70 Ea USDD 1 PB-B Push Button, Standard (Black) $ 126.50 $ 113.85 $ 113.85 Ea USDD 2 PB-R Push Button, Emergency (Red) $ 126.50 $ 113.85 $ 227.70 Ea USDD 2 MR-2 G2 MESSAGE REMOTE 2 Module $ 1,753.75 $ 1,578.38 $ 3,156.75 Ea USDD 2 MS-G-M
G2 MESSAGE SIGN (Digital LED) MINI
GammaSign / 12" Active Screen Width / Turn Out
Timing ONLY
$ 1,258.13 $ 1,132.32 $ 2,264.63
Ea USDD 4 MS-G-S G2 MESSAGE SIGN (Digital LED) STANDARD GammaSign / 24" Active Screen Width $ 1,575.00 $ 1,417.50 $ 5,670.00 Ea USDD 2 MS-AP-D
MS-G Adapter Plate, DOUBLE, VESA 100, joins (2) MSG -S(or-E) to any standard mount with VESA 100 hole patterns (mount not included)
$ 75.00 $ 67.50 $ 135.00
Ea TBD 2 MS-MNT MS Mount - Articulating, Long reach $ 390.00 $ 351.00 $ 702.00 Ea USDD 7 RR-2 G2 ROOM REMOTE 2 Module $ 2,275.35 $ 2,047.82 $ 14,334.71 Ea USDD 17 SPK-LED-FM G2 SPEAKER - LED Illuminated - FLUSH Mount, 70v $ 374.00 $ 336.60 $ 5,722.20
CA_WSAC002 v9
STATION 41

STATION SYSTEM LICENSES

STATION SYSTEM CONTROLLER

STATION SYSTEM PERIPHERAL COMPONENTS
Based from USDD G2 Fire Station Alerting System Design Drawing # USDD.CA_WSAC.FS41.42.45.FSA.2025.02.27 PROPRIETARY and CONFIDENTIAL STATION 01 SYSTEM Page 2 of 17 17 Ea USDD 2 SPK-OAS
G2 SPEAKER - OmniAlertStrobe -
Omnidirectional Alerting Speaker, optimized for
high Vocal Intelligibility in large open indoor areas
and with High-Intensity LED Strobe Light
$ 1,575.00 $ 1,417.50 $ 2,835.00
Ea USDD 5 SPK-STD-FM SPEAKER - STANDARD, FLUSH Mount, 70v $ 132.30 $ 119.07 $ 595.35 Ea USDD 2 SPK-W-SM SPEAKER - APP BAY/OUTDOOR - Weatherized, Surface Mount, 70v $ 373.75 $ 336.38 $ 672.75
Ea USDD 2 STR-2 G2 Strobe Light / Red LED $ 661.50 $ 595.35 $ 1,190.70 Unit Mfr Qty Part No. Description US List Unit QUOTE UNIT QUOTE EXT Ea USDD 1 ST-INST Installation by Tech Electric $ 68,779.33 $ 61,901.40 $ 61,901.40 Ea USDD 1 ST-SU Station Configuration & Start-Up $ 3,055.56 $ 2,750.00 $ 2,750.00 Ea USDD 1 ST-PM Station Project Management $ 1,666.67 $ 1,500.00 $ 1,500.00 Ea USDD 1 ST-ES Station Engineering / Design Services $ 833.33 $ 750.00 $ 750.00 Unit Mfr Qty Part No. Description US List Unit QUOTE UNIT QUOTE EXT YR USDD 1.0 RS-1YR-STD [STANDARD] 1st YEAR WARRANTY &
SUPPORT $ 7,877.72 $ 7,089.95 no charge
$ 137,800.92
$ 1,496.00
$ -
$ 6,558.21
STATION SUBTOTAL: $ 145,855.12

STATION SYSTEM WARRANTY & OPTIONAL RECURRING ANNUAL SUPPORT Warranty & Support:

Estimated Tax:

STATION SYSTEM SERVICES
Shipping:

STATION 41 System:

PROPRIETARY and CONFIDENTIAL STATION 01 SYSTEM Page 3 of 17 18

US DIGITAL DESIGNS QUOTE
1150 W Grove Pkwy St #110
Tempe, Arizona 85283
877-551-8733 tel 480-290-7892 fax DATE: 3/19/2025
Expires: 6/17/2025
Quote SUBMITTED TO:

City of West Sacramento, CA
CWS Fire Department

REF PROPOSAL

Up to 24 Licenses-Per-ATX are offered at $0.00
cost each as long as system is currently under
warranty or elected recurring annual support
coverage.
$ 15.00 $ 13.50 No Charge
Unit Mfr Qty Part No. Description US List Unit QUOTE UNIT QUOTE EXT Kit USDD 1 ATX
G2 ATX STATION CONTROLLER -
Power/Signal/Control up to 8 peripheral Remote
Options. 4 Unique Amps/Zones available. $ 23,272.50 $ 20,945.25 $ 20,945.25 Ea TBD 1 UPS-STD ATX UPS, Standard $ 1,017.64 $ 915.88 $ 915.88 Ea TBD 1 UPS-WMB Shelf/Bracket, Wall-Mount for UPS $ 77.25 $ 69.53 $ 69.53 Unit Mfr Qty Part No. Description US List Unit QUOTE UNIT QUOTE EXT Ea USDD 1 TV-R G2 HDTV REMOTE (TV & Electrical Outlet by Others; C.E.C. control subject to TV ability) $ 1,121.50 $ 1,009.35 $ 1,009.35 Ea USDD 1 PB-R Push Button, Emergency (Red) $ 126.50 $ 113.85 $ 113.85 Ea USDD 1 MR-2 G2 MESSAGE REMOTE 2 Module $ 1,753.75 $ 1,578.38 $ 1,578.38 Ea USDD 1 MS-G-M
G2 MESSAGE SIGN (Digital LED) MINI
GammaSign / 12" Active Screen Width / Turn Out
Timing ONLY
$ 1,258.13 $ 1,132.32 $ 1,132.32
Ea USDD 2 MS-G-S G2 MESSAGE SIGN (Digital LED) STANDARD GammaSign / 24" Active Screen Width $ 1,575.00 $ 1,417.50 $ 2,835.00 Ea USDD 1 MS-AP-D
MS-G Adapter Plate, DOUBLE, VESA 100, joins (2) MSG -S(or-E) to any standard mount with VESA 100 hole patterns (mount not included)
$ 75.00 $ 67.50 $ 67.50
Ea TBD 1 MS-MNT MS Mount - Articulating, Long reach $ 390.00 $ 351.00 $ 351.00 Ea USDD 1 RR-2 G2 ROOM REMOTE 2 Module $ 2,275.35 $ 2,047.82 $ 2,047.82 Ea USDD 11 SPK-LED-FM G2 SPEAKER - LED Illuminated - FLUSH Mount, 70v $ 374.00 $ 336.60 $ 3,702.60
Ea USDD 1 SPK-OAS
G2 SPEAKER - OmniAlertStrobe -
Omnidirectional Alerting Speaker, optimized for
high Vocal Intelligibility in large open indoor areas
and with High-Intensity LED Strobe Light
$ 1,575.00 $ 1,417.50 $ 1,417.50
Ea USDD 3 SPK-STD-FM SPEAKER - STANDARD, FLUSH Mount, 70v $ 132.30 $ 119.07 $ 357.21 Ea USDD 2 SPK-W-SM SPEAKER - APP BAY/OUTDOOR - Weatherized, Surface Mount, 70v $ 373.75 $ 336.38 $ 672.75

STATION SYSTEM LICENSES

STATION SYSTEM CONTROLLER

STATION SYSTEM PERIPHERAL COMPONENTS
CA_WSAC002 v9
STATION 42
Based from USDD G2 Fire Station Alerting System Design Drawing # USDD.CA_WSAC.FS41.42.45.FSA.2025.02.27 PROPRIETARY and CONFIDENTIAL STATION 02 SYSTEM Page 4 of 17 19 Ea USDD 1 STR-2 G2 Strobe Light / Red LED $ 661.50 $ 595.35 $ 595.35 Ea USDD 1 VDS
VIDEO DOOR STATION - Outdoor IP Video
Intercom ties into G2 FSAS (HDTV Remote) -
Includes Power Injector
$ 2,040.00 $ 1,836.00 $ 1,836.00
Unit Mfr Qty Part No. Description US List Unit QUOTE UNIT QUOTE EXT Ea USDD 1 ST-INST Installation by Tech Electric $ 37,058.27 $ 33,352.44 $ 33,352.44 Ea USDD 1 ST-SU Station Configuration & Start-Up $ 3,055.56 $ 2,750.00 $ 2,750.00 Ea USDD 1 ST-PM Station Project Management $ 1,666.67 $ 1,500.00 $ 1,500.00 Ea USDD 1 ST-ES Station Engineering / Design Services $ 833.33 $ 750.00 $ 750.00 Unit Mfr Qty Part No. Description US List Unit QUOTE UNIT QUOTE EXT YR USDD 1.0 RS-1YR-STD [STANDARD] 1st YEAR WARRANTY &
SUPPORT $ 4,548.58 $ 4,093.72 no charge
$ 79,289.63
$ 830.00
$ -
$ 3,786.69
$ 83,906.32
Shipping:

Warranty & Support:

Estimated Tax:

STATION SUBTOTAL:

STATION 42 System:

STATION SYSTEM WARRANTY & OPTIONAL RECURRING ANNUAL SUPPORT

STATION SYSTEM SERVICES
PROPRIETARY and CONFIDENTIAL STATION 02 SYSTEM Page 5 of 17 20

US DIGITAL DESIGNS QUOTE
1150 W Grove Pkwy St #110
Tempe, Arizona 85283
877-551-8733 tel 480-290-7892 fax DATE: 3/19/2025
Expires: 6/17/2025
Quote SUBMITTED TO:

City of West Sacramento, CA
CWS Fire Department

REF PROPOSAL

STATION-LEVEL
Unit Mfr Qty Part No. Description US List Unit QUOTE UNIT QUOTE EXT Ea USDD 1 ST-INST Installation by Tech Electric $ 6,470.93 $ 5,823.84 $ 5,823.84 $ 5,823.84
$ -
$ -
$ -
$ 5,823.84
Shipping:

Warranty & Support:

Estimated Tax:

STATION SUBTOTAL:

STATION 43 System:

STATION SYSTEM SERVICES
CA_WSAC002 v9
STATION 43
PROPRIETARY and CONFIDENTIAL STATION 04 SYSTEM Page 6 of 17 21

US DIGITAL DESIGNS QUOTE
1150 W Grove Pkwy St #110
Tempe, Arizona 85283
877-551-8733 tel 480-290-7892 fax DATE: 3/19/2025
Expires: 6/17/2025
Quote SUBMITTED TO:

City of West Sacramento, CA
CWS Fire Department

REF PROPOSAL

Warranty & Support:

Estimated Tax:

STATION SUBTOTAL:

STATION 44 System:

STATION SYSTEM SERVICES
CA_WSAC002 v9
STATION 44
PROPRIETARY and CONFIDENTIAL STATION 05 SYSTEM Page 7 of 17 22

US DIGITAL DESIGNS QUOTE
1150 W Grove Pkwy St #110
Tempe, Arizona 85283
877-551-8733 tel 480-290-7892 fax DATE: 3/19/2025
Expires: 6/17/2025
Quote SUBMITTED TO:

City of West Sacramento, CA
CWS Fire Department

REF PROPOSAL

Up to 24 Licenses-Per-ATX are offered at $0.00
cost each as long as system is currently under
warranty or elected recurring annual support
coverage.
$ 15.00 $ 13.50 No Charge
Unit Mfr Qty Part No. Description US List Unit QUOTE UNIT QUOTE EXT Kit USDD 1 ATX
G2 ATX STATION CONTROLLER -
Power/Signal/Control up to 8 peripheral Remote
Options. 4 Unique Amps/Zones available. $ 23,272.50 $ 20,945.25 $ 20,945.25 Kit USDD 1 ATX-EXP
G2 EXPANSION KIT - Allows ability to
Power/Signal/Control up to 12 more peripheral
Remote options per EXP.
$ 7,838.00 $ 7,054.20 $ 7,054.20
Ea TBD 2 UPS-STD ATX UPS, Standard $ 1,017.64 $ 915.88 $ 1,831.75 Ea TBD 2 UPS-WMB Shelf/Bracket, Wall-Mount for UPS $ 77.25 $ 69.53 $ 139.05 Unit Mfr Qty Part No. Description US List Unit QUOTE UNIT QUOTE EXT Ea USDD 1 CIR G2 COLOR INDICATOR REMOTE $ 1,043.90 $ 939.51 $ 939.51 Ea USDD 1 CIR-SMB G2 COLOR INDICATOR REMOTE BACK BOX $ 165.10 $ 148.59 $ 148.59 Ea USDD 2 TV-R G2 HDTV REMOTE (TV & Electrical Outlet by Others; C.E.C. control subject to TV ability) $ 1,121.50 $ 1,009.35 $ 2,018.70 Ea USDD 1 PB-B Push Button, Standard (Black) $ 126.50 $ 113.85 $ 113.85 Ea USDD 2 PB-R Push Button, Emergency (Red) $ 126.50 $ 113.85 $ 227.70 Ea USDD 1 MR-2 G2 MESSAGE REMOTE 2 Module $ 1,753.75 $ 1,578.38 $ 1,578.38 Ea USDD 2 MS-G-M
G2 MESSAGE SIGN (Digital LED) MINI
GammaSign / 12" Active Screen Width / Turn Out
Timing ONLY
$ 1,258.13 $ 1,132.32 $ 2,264.63
Ea USDD 5 MS-G-S G2 MESSAGE SIGN (Digital LED) STANDARD GammaSign / 24" Active Screen Width $ 1,575.00 $ 1,417.50 $ 7,087.50 Ea USDD 2 MS-AP-D
MS-G Adapter Plate, DOUBLE, VESA 100, joins (2) MSG -S(or-E) to any standard mount with VESA 100 hole patterns (mount not included)
$ 75.00 $ 67.50 $ 135.00
Ea USDD 1 MS-HK
MS-G Hanger Kit. Hangs single or double (back-to-back)
Message Signs (Gamma Version) from Ceiling. Includes both suspended ceiling T-Bar Scissor Clips and Hard-Pan Flange Mounts.
$ 87.60 $ 78.84 $ 78.84
Ea TBD 2 MS-MNT MS Mount - Articulating, Long reach $ 390.00 $ 351.00 $ 702.00

STATION SYSTEM LICENSES

STATION SYSTEM CONTROLLER

STATION SYSTEM PERIPHERAL COMPONENTS
CA_WSAC002 v9
STATION 45
Based from USDD G2 Fire Station Alerting System Design Drawing # USDD.CA_WSAC.FS41.42.45.FSA.2025.02.27 PROPRIETARY and CONFIDENTIAL STATION 03 SYSTEM Page 8 of 17 23 Ea USDD 9 RR-2 G2 ROOM REMOTE 2 Module $ 2,275.35 $ 2,047.82 $ 18,430.34 Ea USDD 29 SPK-LED-FM G2 SPEAKER - LED Illuminated - FLUSH Mount, 70v $ 374.00 $ 336.60 $ 9,761.40
Ea USDD 2 SPK-LED-SM G2 SPEAKER - LED Illuminated - SURFACE Mount (Metal Box), 70v $ 374.00 $ 336.60 $ 673.20
Ea USDD 1 SPK-OAS
G2 SPEAKER - OmniAlertStrobe -
Omnidirectional Alerting Speaker, optimized for
high Vocal Intelligibility in large open indoor areas
and with High-Intensity LED Strobe Light
$ 1,575.00 $ 1,417.50 $ 1,417.50
Ea USDD 17 SPK-STD-FM SPEAKER - STANDARD, FLUSH Mount, 70v $ 132.30 $ 119.07 $ 2,024.19 Ea USDD 2 SPK-W-SM SPEAKER - APP BAY/OUTDOOR - Weatherized, Surface Mount, 70v $ 373.75 $ 336.38 $ 672.75
Ea USDD 1 STR-2 G2 Strobe Light / Red LED $ 661.50 $ 595.35 $ 595.35 Unit Mfr Qty Part No. Description US List Unit QUOTE UNIT QUOTE EXT Ea USDD 1 ST-INST Installation by Tech Electric $ 128,833.47 $ 115,950.12 $ 115,950.12 Ea USDD 1 ST-SU Station Configuration & Start-Up $ 3,055.56 $ 2,750.00 $ 2,750.00 Ea USDD 1 ST-PM Station Project Management $ 1,666.67 $ 1,500.00 $ 1,500.00 Ea USDD 1 ST-ES Station Engineering / Design Services $ 833.33 $ 750.00 $ 750.00 Unit Mfr Qty Part No. Description US List Unit QUOTE UNIT QUOTE EXT YR USDD 1.0 RS-1YR-STD [STANDARD] 1st YEAR WARRANTY &
SUPPORT $ 8,903.29 $ 8,012.96 no charge
$ 201,079.72
$ 1,971.00
$ -
$ 7,411.99
$ 210,462.71
Shipping:

Warranty & Support:

Estimated Tax:

STATION SUBTOTAL:

STATION 45 System:

STATION SYSTEM WARRANTY & OPTIONAL RECURRING ANNUAL SUPPORT

STATION SYSTEM SERVICES
PROPRIETARY and CONFIDENTIAL STATION 03 SYSTEM Page 9 of 17 24 14 - USDD cannot warrant nor support any owner-furbished (3rd-Party) system or component we are required to integrate with. USDD cannot warrant nor support any system or component it has not proofed engineering for and has not specifically authorized for use within public safety environments. 15 - Any misuse, unauthorized modification, improper installation, excessive shock, attempted repair, accident, or improper or negligent use, storage, transportation, or handling by any party other than USDD shall render this limited warranty null, void and of no further effect 08 - Unless specifically detailed in this proposal, no bonds of any type (performance, bid) have been assumed,included or budgeted for in this proposal. 09 - USDD FSAS Equipment to be made available by owner to Installation Contractor prior to on-site arrival. 10 - Structural backing for system devices and other millwork (not specifically detailed) by others. 11 - If applicable, Gas Control Shutoff Valve Addendum (to USDD and installation contractor) must be signed prior to installation. 12 - All electrical power, including (but not limited to) raceway,conduit, backboxes, service panels, high-voltage wiring and fixtures by others. 13 - All communications pathway infrastructure (network, radio, etc.) by others unless specifically detailed in this proposal. 07 - Unless specifically detailed in this proposal, no removal or remediation has been assumed or included.

Warranty & Support Notes:

Customer must elect to choose any coverage they require beyond initial warranty period, or USDD will not be authorized to provide any service or support.

Mobile Smart Phone Alerting App and Mapping Services only available to customer while under warranty or elected recurring annual support. Support Agreements subject to change if system design is modified. For additional details, please review current USDD Warranty Statement and Service Agreement.

USDD cannot warrant nor support any system configuration that deviates from this specific proposal's documented station system design file number. USDD cannot warrant nor support any system not using USDD-approved UPS Battery Backup. USDD cannot warrant nor support any system not installed by G2 Trained & Certified Installation technician (installer). If customer intends to tie this system into any 3rd-party system or devices, USDD will be unable to warrant or support the sytem until we've had a chance to review documented engineering assumptions and approve system integrity, performance and reliability expectations.

For FSAaaS Program: The cost of service and support beyond initial warranty period is included in the FSASaaS Program for a total of 5 years. The service and support includes Mobile Smart Phone Alerting App and Mapping Services. Please see the FSASaaS Subscription Agreement for more information concerning the service and support provided by USDD. USDD cannot warrant nor support any system not using USDD-approved UPS Battery Backup. USDD cannnot warrant nor support any system not installed by G2 Trained & Certified Installation technician (installer). If customer intends to tie this system into any 3rd-party system or devices, USDD will be unable to warrant or support the sytem until we've had a chance to review documented engineering assumptions and approve system integrity, performance and reliability expectations.

Station System Installation Notes:
01 - Unless specifically detailed in this proposal, no installation by USDD or it's subcontractors is assumed or provided. 02 - Because these are mission-critical systems, USDD can only warrant and support systems installed by G2 Trained and Certified Contractors. 03 - USDD can source, qualify, train and certify Local Licensed Regional Subcontrators where needed. 04 - Installation warranted by installation contractor - G2 FSAS warranted, serviced and supported by USDD. 05 - Unless specifically detailed in this proposal, installation to be performed during normal working hours. 06 - Unless specifically detailed in this proposal, no permit fees or material charges have been included.

PROPRIETARY and CONFIDENTIAL STATION 03 SYSTEM Page 10 of 17 25

US DIGITAL DESIGNS QUOTE
1150 W Grove Pkwy St #110
Tempe, Arizona 85283
877-551-8733 tel 480-290-7892 fax DATE: 3/19/2025
Expires: 6/17/2025
Quote SUBMITTED TO:

City of West Sacramento, CA
CWS Fire Department

REF PROPOSAL
451,871.83
139,296.92
-
6,558.21
80,119.63
-
3,786.69
203,050.72
-
7,411.99
5,823.84
-
-
5,823.84
-
-
Notes:
$ 451,871.83
STATION 45 ESTIMATED TAX:

Includes:

STATION 42 SYSTEM:

STATION 42 WARRANTY & SUPPORT:

Includes:

STATION 41 ESTIMATED TAX:

STATION 41 SYSTEM:

STATION 42 ESTIMATED TAX:

STATION 45 SYSTEM:

STATION 45 WARRANTY & SUPPORT:

Includes:

STATION 43 SYSTEM:

STATION 43 WARRANTY & SUPPORT:

STATION 41 WARRANTY & SUPPORT:

Section Totals

STATION-LEVEL SUBTOTAL
CA_WSAC002 v9

SECTION TOTALS
[UNLESS OTHERWISE NOTED, ALL PRICES ARE $US]
Includes: STATION 44 SYSTEM:

STATION 44 WARRANTY & SUPPORT:

STATION 44 ESTIMATED TAX:

STATION 43 ESTIMATED TAX:

Three (3) Station Systems (FS41,42 & 45) and two (2) gas shutoff valves (FS43 &44) with installation provided by Tech Electric
(TBD By Customer) Customer must elect to choose any coverage they require beyond initial warranty period, or USDD will not be authorized to provide any service or support. Mobile Smart Phone Alerting App and Mapping Services only available to customer while under warranty or elected recurring annual support. Support Agreements subject to change if system design is modified. For additional details, please review current USDD Warranty Statement and Service Agreement
US Digital Designs System Total:

PROPRIETARY and CONFIDENTIAL SECTION TOTALS Page 11 of 17 26

TERMS AND CONDITIONS OF USDD PRODUCT SALES
These U.S. Digital Designs, Inc. terms and conditions of sale (“Terms and Conditions”) are effective March 1, 2022 (the “Terms and Conditions Effective Date”), and supersede all prior versions covering the sale of products and related services (collectively, “Products”, as defined more specifically below) by U.S. Digital Designs, Inc. (“USDD”). References to “Customer”, “you”, or “your” all pertain to the purchaser of Products. These Terms and Conditions, together with any separate agreement you may have with USDD that specifically references these Terms and Conditions (collectively, the “Agreement”) set forth the entire agreement between the parties relating to your purchase of USDD Products. The Agreement may only be modified by an authorized representative of each party in a signed writing.

ORDERS. Orders (including any revised and follow-on orders) (each, an “Order”) for USDD Products are non-cancelable, except as expressly set forth herein, and will be governed by the terms of the Agreement. All Orders are subject to acceptance by USDD and shall include the following information: purchase order number; customer’s legal name and billing address; Customer’s shipping address; and a list of the Products and quantities for each different type of Product Customer wishes to order. USDD’s acknowledgment of its receipt of an Order shall not constitute acceptance of such Order. An Order is deemed to be accepted upon the earlier of (i) USDD’s written acceptance or (ii) shipment of the Products specified in the Order.

Any conflicting, additional, and/or different terms or conditions on Customer’s Order or any other similar instrument are deemed to be material alterations and are rejected and not binding upon USDD. USDD’s acceptance of Customer’s Order is expressly conditioned upon Customer’s assent to the terms and conditions contained herein in their entirety. Customer’s acceptance of delivery from USDD constitutes Customer’s acceptance of these terms and conditions in their entirety.

REMITTANCES. All invoices shall be due and payable upon receipt in United States currency, free of exchange or any other charges, or as otherwise agreed in writing by USDD.

QUOTE PRICING. This proposal expires 30 days after its date. Prices are subject to correction for error. Prices, terms, conditions, and Product or Service specifications are subject to change without notice. Pricing is subject to immediate change upon announcement of Product discontinuance.

PAYMENT.

4.1. Invoicing & Payment. USDD reserves the right to invoice Customer monthly for all materials delivered. Invoices are due thirty (30) days from the date of the invoice, unless prepayment is required in the quote. If the Customer becomes overdue in any progress payment, USDD shall be entitled to suspend further shipments, shall be entitled to interest at the annual rate of 18%, or the maximum amount allowed by law, and shall also be entitled to avail itself of any other legal or equitable remedies. Customer agrees that it will pay and/or reimburse USDD for any and all reasonable attorneys’ fees and costs which are incurred by USDD in the collection of amounts due and payable hereunder.

4.2. Payment Disputes. Any disputes must be provided to USDD as soon as possible and must be accompanied by detailed supporting information. Disputes as to invoices are deemed waived fifteen (15) days following the invoice date. In the event that any portion of an invoice is undisputed, such undisputed amount must be paid by no later than the invoice due date.

4.3. No Set Off. Neither Customer nor any related entities (or representatives or agents thereof) shall attempt to set off or recoup any invoiced amounts or any portion thereof against other amounts that are due or may become due from USDD, its parent, affiliates, subsidiaries or other legal entities, business divisions, or units.

4.4. Credit Card Payments. All USDD quotes are developed for the Customer with the understanding the eventualany purchase of the Products listed thereon willwould be facilitated usingsubject to USDD’s standard Purchase Order and Invoice process. If Ccustomer would rather seek to use a Credit Card for purchase, then said order would be subject to a 4% credit card surcharge.

SURCHARGES.

5.1. In addition to any Product repricing under Section 8.2, USDD may, from time-to-time and in its sole discretion, issue surcharges on new and existing Orders in order to mitigate and/or recover increased operating costs arising out of or related to, without limitation: (a) foreign currency exchange variation, (b) increased cost of third-party content, labor and materials, (c) impact of government tariffs or other actions, and (d) any conditions that increase USDD’s costs, including without limitation increased labor, freight, material or supply costs, or increased costs due to inflation (collectively, “Surcharges”). Such Surcharges will not be considered a “price increase” as contemplated hereunder and will be effective upon notice to Customer. For avoidance of doubt, Orders placed prior to the Terms and Conditions Effective Date which have not been delivered, including those on backlog or which requested delivery more than twelve (12) months from the date of Order, are subject to Surcharges.

PROPRIETARY and CONFIDENTIAL STANDARD Ts&Cs Page 12 of 17 27

5.2. USDD will invoice Customer, and Buyer agrees to pay for any Surcharges pursuant to the standard payment terms in these Terms and Conditions. If a dispute arises with respect to Surcharges and that dispute remains open for more than fifteen (15) days, USDD may, in its sole discretion, withhold performance or future shipments, or combine any other rights and remedies under this Agreement or permitted by law, until the dispute is resolved. The terms of this Section shall prevail in the event of inconsistency with any other terms in these Terms and Conditions.

Any Surcharges, as well as the timing, effectiveness, and method of determination thereof, will be separate from and in addition to any changes to pricing that are affected by any other provisions in these Terms and Conditions.

CANCELLATION AND SUSPENSION. Any Order resulting from this proposal is subject to cancellation or instructions to suspend work by the Customer only upon agreement to pay USDD for all work in progress, all inventoried or ordered project parts and materials, and all other costs incurred by USDD related to the Order.

TAXES. USDD’s pricing excludes all taxes (including but not limited to sales, use, excise, value-added, and other similar taxes), tariffs and duties (including, but not limited to, amounts imposed upon the Product(s) or bill of material thereof under any Trade Act, including, but not limited to, the Trade Expansion Act, section 232 and the Trade Act of 1974, section 301) and charges (collectively “Taxes”). All Taxes of any kind levied by any federal, state, municipal or other governmental authority, which tax USDD is required to collect or pay with respect to the production, sale, or delivery of products sold to Customer, shall be the responsibility of and be invoiced to Customer, unless, at the time of Order placement, Customer furnishes USDD with a valid exemption certificate or other documentation sufficient to verify exemption from Taxes, including, but not limited to, a direct pay permit. Customer agrees to pay all such Taxes and further agrees to reimburse USDD for any such payments made by USDD.
ced Fire Department is Member # M-5708985 SHIPPING/DELIVERY/RISK OF LOSS.

8.1. Delivery Liability. Delivery and shipment dates for Products are estimates only. Deliveries may be made in partial shipments. USDD and its affiliated entities are not liable, either directly or indirectly, for delays of carriers or delays in connection with any Force Majeure Event (as defined in Section 17 below), and the estimated delivery date shall be extended accordingly.

8.2. Future Delivery and Repricing. USDD will schedule delivery in accordance with its standard lead times unless the Order states a later delivery date or the parties otherwise agree in writing. USDD will accept Orders with a future ship date of up to eighteen (18) months from the date of the entry of the Order. Customer agrees that in the event an Order is scheduled to be delivered more than six (6) months from the date of the entry of the Order, USDD may, in its sole determination and at each six (6) month anniversary of the date of the entry of the Order, adjust the pricing of the Order to conform to the then-current prices of the USDD Products included in the Order. USDD will include any repricing in its final invoice related to the Order.

8.3. Storage Fees. If delivery takes place more than six (6) months from the date of the entry of the Order, Customer agrees to pay USDD a storage fee (the “Storage Fee”), as set forth in the quote, for each month after six (6) months from the date of the entry of the Order Customer has not taken delivery of the Products in the Order. USDD will separately invoice any storage fees owed under this Section at the end of each month for which the storage fees are owed.

8.4. Title & Risk of Loss. Unless otherwise specifically detailed in this quote, delivery terms for Products (excluding software and services) are (i)

EX Works (EXW Incoterms 2020) USDD’s point of shipment (“USDD Dock”) for all shipments (except that USDD is responsible for obtaining any export license), and (ii) F.O.B. USDD Dock for all domestic shipments. For shipments from a USDD Dock to a Buyer location within the same country, the import/export provisions of the INCOTERMS do not apply. USDD shall be responsible for obtaining insurance on each shipment to Customer for the full value of the shipment. Shipment shall be to a single point of delivery.

LIMITED WARRANTY. CUSTOMER’S EXCLUSIVE REMEDIES AND USDD’S SOLE LIABILITY AS TO ANY WARRANTY CLAIM ON ANY PRODUCT SOLD IN CONNECTION WITH THIS QUOTE IS AS SET FORTH IN THIS SECTION. SUCH REMEDIES ARE IN LIEU OF ANY

OTHER LIABILITY OR OBLIGATION OF USDD, INCLUDING WITHOUT LIMITATION ANY LIABILITY OR OBLIGATION FOR DAMAGE, LOSS,

OR INJURY (WHETHER DIRECT, INDIRECT, EXEMPLARY, SPECIAL, CONSEQUENTIAL, PUNITIVE OR INCIDENTAL) ARISING OUT OF OR IN CONNECTION WITH THE DELIVERY, USE, OR PERFORMANCE OF THE PRODUCTS. CREDIT, REPAIR OR REPLACEMENT (AT USDD’S OPTION) IS THE SOLE REMEDY PROVIDED HEREUNDER. NO EXTENSION OF THIS WARRANTY WILL BE BINDING UPON USDD UNLESS SET FORTH IN WRITING AND SIGNED BY A USDD AUTHORIZED REPRESENTATIVE.

9.1. Product Warranty Terms. Subject to the terms, conditions and limitations contained herein, and unless USDD has otherwise provided an alternative written warranty (in which case the terms of such warranty will control), USDD warrants and guarantees its products will be free from defects in workmanship and materials (collectively, “Defects”) for 12 months from the date of shipment to Customer (“Warranty Period”). This limited warranty does not cover defects caused by normal wear and tear or maintenance.

PROPRIETARY and CONFIDENTIAL STANDARD Ts&Cs Page 13 of 17 28

9.2. Product Defects. If a Defect with a Product arises and a valid claim is made within the Warranty Period, Customer shall initiate the RMA process as described below. Upon approval, USDD, at its option, will either (1) repair the Product defect at no charge, using new parts or parts equivalent to new in performance and reliability or (2) exchange the Product with a Product that is new or equivalent to new in performance and reliability and is at least functionally equivalent to the original Product. Any replacement Product or part, including a user-installable part that has been installed in accordance with instructions provided by USDD, shall remain under warranty during the Warranty Period or for ninety (90) days from the date of repair, whichever is longer. When a Product or part is exchanged, any replacement item becomes the Customer’s property and the replaced item becomes the property of USDD. Parts provided by USDD in fulfillment of its warranty obligation must be used in the same USDD Fire Station Alerting System for which the warranty claim is made.

9.3. Procedure for Warranty Claims.

9.3.1. Prior to making a Warranty claim, Customer is encouraged to review USDD’s online help resources. Thereafter, to make a valid claim hereunder, Customer must contact USDD technical support and describe the problem or defect with specificity. The first such contact must occur during the Warranty Period. USDD’s technical support contact information can be found on USDD’s web site at http://stationalerting.com/home/about-usdd/contact-usdd/. Customer must use its best efforts to assist in diagnosing defects, follow USDD’s technical instructions, and fully cooperate in the diagnostic process. Failure to do so shall relieve USDD of any further obligation hereunder.

9.3.2. Customer shall be responsible for appropriately packing and shipping Products, to USDD for repair, and shall bear all risks and costs associated withof, shipping any Product to USDD for repairthe same. USDD shall be responsible for, and bear all risks and costs of, returning any Product to Customer after repair or replacement, but Customer will be responsible for paying any customs or import duties payable upon receipt of any repaired or replacement Products. A replacement Product will be returned to Customer configured as it was when the Product was originally purchased, subject to applicable updates.

9.4. Return Material Authorization Process. If a Customer makes a warranty claim for a Product during the Warranty Period, the Customer shall provide USDD with the Product model and serial number and failure information to initiate the RMA process. Upon USDD’s issuance of the RMA, USDD will send the replacement Product, shipped postage paid ground shipping, to the address provided by Customer. RMA requests approved between 12:00 a.m. and 2:00 p.m. Mountain Standard Time are shipped on the same business day. After 2:00 p.m. Mountain Standard Time, the replacement Product is shipped on the next business day. All RMA requests are processed on the business day on which the request was received, excluding holidays. Included with the shipped package will be return shipment instructions and a pre-paid return shipping label for the Product that the Customer is returning. The original Product must be returned in the shipping box provided by USDD. No goods will be accepted for exchange or return without a pre-approved RMA number or which have not been properly packaged in USDD’s shipping box to ensure that goods are not damaged due to improper packing and the shipping process. The original Product must be shipped back within 10 days of receiving the replacement. Failure to return the original Product, or failure to return in an appropriate manner, will cause Customer to incur a replacement charge equal to full market value of the replacement Product.

9.5. No Fault Found. USDD reserves the right to charge 50% of the standard repair price if the returned Product is found to have no defect covered by the Warranty. Customer understands that this fee is intended to discourage return of Products prior to proper troubleshooting or return because the product is “old.” Product returns will not be allowed if, upon examination of the returned Product, it is determined that the Product was subjected to accident, misuse, neglect, alteration, improper installation, unauthorized repair, improper testing, or poor packaging upon return. In such event, USDD shall invoice Customer for the full market value of the replacement Product.

9.6. WARRANTY EXCLUSIONS & DISCLAIMERS.

9.6.1. USDD does not warrant that the operation of its Products or any related peripherals will be uninterrupted or error-free. USDD further does not warrant nor support any system configuration that deviates from this specific quote’s documented station system design file number.

9.6.2. USDD does not warrant or support any system not installed by G2 Trained & Certified Installation technician (installer). If Customer intends to tie this system into any 3rd-party system or devices, USDD will be unable to warrant or support the Products unless USDD has had a chance to review documented engineering assumptions and approve system integrity, performance, and reliability expectations.

9.6.3. USDD is not responsible for damage arising from Customer’s failure to follow instructions relating to the use of the Products. This Warranty does not apply to any Products, including the hardware or software, not used for its intended purpose.

9.6.4. USDD cannot warrant nor support any system not using USDD-approved Uninteruptable Power Supply Battery Backup. This Warranty does not apply to monitors or televisions manufactured by third parties. Repair or replacement of such components shall be subject exclusively to the manufacturer’s warranty, if any. Recovery and reinstallation of hardware and user data (including passwords) are not covered under this Warranty.

PROPRIETARY and CONFIDENTIAL STANDARD Ts&Cs Page 14 of 17 29

9.6.5. This Warranty does not apply: (a) to consumable parts, such as batteries, unless damage has occurred due to a defect in materials or workmanship; (b) to cosmetic damage, including but not limited to scratches, dents and broken plastic on ports; (c) to damage caused by use with non-USDD products; (d) to damage caused by accident, abuse, misuse, flood, lightning, fire, earthquake or other external causes; (e) to damage caused by operating the Product outside the permitted or intended uses described by USDD; (f) to damage or failure caused by installation or service (including upgrades and expansions) performed by anyone who is not a representative of USDD or a USDD authorized installer or service provider; (g) to a Product or part that has been modified to alter functionality or capability without the written permission of USDD; (h) to Software (as defined below); (i) to any other damage caused by an event or action outside of USDD’s control, including, without limitation, Customer’s failure to apply required or recommended updatres or patches to any Software or Product; or (h) if any serial number has been removed or defaced.

LIMITATIONS OF LIABILITY. TO THE EXTENT PERMITTED BY LAW, THE LIMITED WARRANTY IN SECTION 9 OF THESE TERMS AND

CONDITIONS AND ANY OTHER REMEDIES SET FORTH ABOVE ARE EXCLUSIVE AND IN LIEU OF ALL OTHER WARRANTIES, REMEDIES AND CONDITIONS, WHETHER ORAL OR WRITTEN, STATUTORY, EXPRESS OR IMPLIED. AS PERMITTED BY APPLICABLE

LAW, USDD SPECIFICALLY DISCLAIMS ANY AND ALL STATUTORY OR IMPLIED WARRANTIES, INCLUDING, WITHOUT LIMITATION,

WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND WARRANTIES AGAINST HIDDEN OR LATENT DEFECTS. If USDD cannot lawfully disclaim statutory or implied warranties, then to the extent permitted by law, all such warranties shall be limited in duration to the duration of this express Warranty and to repair or replacement service as determined by USDD in its sole discretion.

No reseller, agent, or employee is authorized to make any modification, extension, or addition to this Warranty. If any term is held to be illegal or unenforceable, the legality or enforceability of the remaining terms shall not be affected or impaired.

EXCEPT AS PROVIDED IN THE LIMITED WARRANTY IN SECTION 9 OF THESE TERMS AND CONDITIONS, AND TO THE EXTENT

PERMITTED BY LAW, USDD IS NOT RESPONSIBLE FOR DIRECT, SPECIAL, INCIDENTAL, PUNITIVE, OR CONSEQUENTIAL DAMAGES

RESULTING FROM ANY BREACH OF WARRANTY OR CONDITION, OR UNDER ANY OTHER LEGAL THEORY, INCLUDING BUT NOT LIMITED TO LOSS OF USE; LOSS OF REVENUE; LOSS OF THE USE OF MONEY; LOSS OF ANTICIPATED SAVINGS; LOSS OF GOODWILL; LOSS OF REPUTATION; AND LOSS OF, DAMAGE TO OR CORRUPTION OF DATA. USDD IS NOT RESPONSIBLE FOR ANY

INDIRECT LOSS OR DAMAGE HOWSOEVER CAUSED, INCLUDING THE REPLACEMENT OF EQUIPMENT AND PROPERTY, ANY COSTS

OF RECOVERING PROGRAMMING OR REPRODUCING ANY PROGRAM OR DATA STORED OR USED WITH USDD PRODUCTS, AND ANY FAILURE TO MAINTAIN THE CONFIDENTIALITY OF DATA STORED ON THE PRODUCT.

ALL PRODUCT CLAIMS ARE LIMITED TO THOSE EXCLUSIVE REMEDIES SET FORTH IN THE LIMITED WARRANTY IN SECTION 9 OF THESE TERMS AND CONDITIONS. USDD’S AGGREGATE LIABILITY IN CONNECTION WITH THEREWITH SHALL NOT EXCEED THE PURCHASE PRICE OF THE PRODUCTS PAID BY CUSTOMER TO USDD FOR THE PRODUCTS GIVING RISE TO THE CLAIM.

CUSTOMER SHALL NOT BRING A LEGAL OR EQUITABLE ACTION AGAINST USDD MORE THAN ONE YEAR AFTER THE FIRST EVENT GIVING RISE TO A CAUSE OF ACTION, UNLESS A SHORTER LIMITATIONS PERIOD IS PROVIDED BY APPLICABLE LAW. USDD disclaims any representation that it will be able to repair any Hardware under this Warranty or make a product exchange without risk to or loss of the programs or data stored thereon.

SERVICE AGREEMENT. The Product being purchased hereunder is not subject to any post-Warranty service agreement or maintenance program unless specifically contracted for between USDD and Customer. USDD offers a comprehensive post-Warranty Service Agreement at additional cost. Customer should contact USDD regarding its Service Agreement and costs associated therewith.

SOFTWARE PRODUCTS. All software Products delivered by USDD to Customer or for which USDD provides access, including, without limitation, USDD’s mobile application software and Products with embedded software or firmware (collectively, “Software”) are not sold and are licensed. At all times that Customer is in compliance with the terms of these Terms and Conditions and any other agreement between the parties, Customer shall have a non-exclusive, non-transferable, fully paid license to use the Software, but only in conjunction with the Products provided by USDD and Customer’s fire station alerting system (the “License”). The terms of such Software License may be set forth in a separate software license agreement or end user license agreement provided by USDD with such Software. In no event shall Customer have any right to (or authorize or allow any third party to) distribute, sell, lend, rent, transfer, or convey the Software; grant any sublicense, lease, or other rights in the Software; decompile, disassemble, reverse engineer, or otherwise attempt to reconstruct, identify, or discover any source code, underlying user interface architecture or techniques, or algorithms of the Software by any means; or take any action that would cause the Software or any portion of it to be placed in the public domain. In the event of a conflict between the terms of any Software license terms provided upon download or purchase a purchase and these Terms and Conditions, the relevant Software license terms shall control solely with respect to such Software.

PROPRIETARY and CONFIDENTIAL STANDARD Ts&Cs Page 15 of 17 30 INTELLECTUAL PROPERTY: Customer hereby agrees and acknowledges that USDD owns all rights, title, and interest in and to the Intellectual Property (as defined below). Customer agrees to not remove, obscure, or alter USDD’s or any third party's copyright notice, trademarks, or other proprietary rights notices affixed to or contained within or accessed in conjunction with or through USDD’s Product (as defined below). Nothing herein shall be deemed to give, transfer, or convey to Customer any rights in the Intellectual Property other than the License, as set forth above. For purposes of this Section,“Intellectual Property" means any and all rights of USDD related to USDD’s Products existing from time to time under patent law, copyright law, trade secret law, trademark law, unfair competition law, and any and all other proprietary rights, and any and all derivative works, work product, applications, renewals, extensions and restorations thereof, now or hereafter in force and effective worldwide.

REMOTE ACCESS TO THE SYSTEM.

14.1. Remote Access. USDD requires remote network access to the Customer’s Products through Secure Shell (SSH) to perform implementation and support tasks under this Agreement. To enable remote network access, the Customer will provide USDD support personnel VPN or similar remote network access to the Products for USDD support personnel (“Customer Support”) to effectively troubleshoot critical or complex problems and to expedite resolution of such issues. Remote network access is also used to install core software upgrades and customized software. USDD will only access Customer’s Products with the knowledge and consent of Customer. USDD will not access any other systems or data.

14.2. Alternative to Network Access. If the Customer elects not to provide remote network access to the Products, then USDD may not be able to perform some support functions. Customers that elect not to routinely provide network access may temporarily reinstate this access to allow USDD to perform the above services. The following services will not be performed without this access: Product software upgrades; Product software customization; Network troubleshooting assistance including packet capture and network monitoring on USDD devices; Detailed log analysis; Bulk updates to certain Product database tables; Troubleshooting that requires low-level system access or large file transfer.

14.3. Timely Access. Customers much ensure that remote access is available prior to notifying USDD of a support request. In the event that the Customer is unable to provide remote access, USDD will not be required to provide support outside those tasks that do not require remote access, and any corresponding resolution response times will not apply.

14.4. Physical Security Tokens. USDD has multiple software engineers that provide after-hours support and these engineers do not typically take security tokens from the USDD office. If the customer requires the use of physical security tokens, this may delay after hours service.

GOVERNING LAW. This proposal and any contract or agreement resulting therefrom will be governed by and construed according to the laws of the State of Arizona without regard to its conflicts of law principles.

DISPUTE RESOLUTION/ARBITRATION. Before either USDD or Customer initiate any dispute resolution process related to the Agreement, they must schedule a mandatory executive resolution conference to be held within thirty (30) days of receipt of the other party’s written request.

The conference must be attended by at least one executive from each party. At the conference, each party will present its view of the dispute in detail and the executives will enter into good faith negotiations in an attempt to resolve the dispute. If the dispute is not resolved within fifteen (15) days of the end of the conference or if one party refuses to attend the executive resolution conference, then USDD and Customer further agree that any remaining dispute between them arising out of or relating to this Agreement will be settled by arbitration administered by the American Arbitration Association under its Commercial Arbitration Rules, to the extent such rules are not inconsistent with this Section, in the AAA’s Phoenix regional office by a single, neutral arbitrator. Discovery may be conducted either upon mutual consent of the parties or by order of the arbitrator upon good cause being shown. In ruling on motions pertaining to discovery, the arbitrator shall consider that the purpose of arbitration is to provide for the efficient and inexpensive resolution of disputes, and the arbitrator shall limit discovery whenever appropriate to ensure that this purpose is preserved. The arbitrator shall permit dispositive motions and issue a written decision sufficient to explain the essential findings and conclusions and may award damages. Any award rendered by the arbitrator will be final and binding upon USDD and Customer, and judgment may be entered upon it in accordance with applicable law in any court having jurisdiction thereof. USDD and Customer expressly and irrevocably consent to the jurisdiction of the Maricopa County Superior Court of Arizona for such purpose. In the event a dispute is submitted to arbitration pursuant to this Section, the prevailing party shall be entitled to the payment of its reasonable attorneys’ fees and costs, as determined by the arbitrator. Each of the parties shall keep all disputes and arbitration proceedings strictly confidential, except for disclosures of information required by applicable law or regulation.

PROPRIETARY and CONFIDENTIAL STANDARD Ts&Cs Page 16 of 17 31 FORCE MAJEURE. Except for Customer’s duty to pay sums due hereunder, neither party will be liable to the other for any failure to meet its obligations due to any Force Majeure Event. As used herein, a “Force Majeure Event” is one that is beyond the reasonable control of the nonperforming party and may include, but is not limited to: (a) delays or refusals to grant an export license or the suspension or revocation thereof, (b) embargoes, blockages, seizure or freeze of assets, or any other acts of any government that would limit a party’s ability to perform the Contract, (c) fires, earthquakes, floods, tropical storms, hurricanes, tornadoes, severe weather conditions, or any other acts of God, (d) quarantines, pandemics, or regional medical crises, (e) labor strikes, lockouts, or pandemic worker shortages, (f) riots, strife, insurrection, civil disobedience, landowner disturbances, armed conflict, terrorism or war, declared or not (or impending threat of any of the foregoing, if such threat might reasonably be expected to cause injury to people or property), and (g) shortages or inability to obtain materials or components. The party unable to fulfill its obligations due to Force Majeure will promptly (i) Notify the other in writing of the reasons for its failure to fulfill its obligations and the effect of such failure; and (ii) Use all reasonable efforts to avoid or remove the cause and perform its obligations.

If a Force Majeure Event results in a delay, then the date of performance will be extended by the period of time that the non-performing party is actually delayed or for any other period as the parties may agree in writing. In the event that a Force Majeure Event is ongoing for a period of time which is sixty (60) days or longer, USDD may provide notice to Customer that it is cancelling its Order.

ACCEPTANCE OF TERMS. This proposal shall become a binding contract between the Customer and USDD when accepted in writing by the Customer. Without limiting the foregoing, issuance by Customer of a purchase order to USDD for any of the goods or services herein described shall constitute acceptance. Any such acceptance shall be with the mutual understanding that these Terms and Conditions of this proposal are a part thereof with the same effect as though signed by both parties named herein and shall prevail over any inconsistent provision of said order.

No waiver, alteration, or modification of these terms and conditions shall be binding unless in writing and signed by an authorized representative of USDD.

SEVERABILITY. In the event any provision or portion of a provision herein is determined to be illegal, invalid, or unenforceable, the validity and enforceability of the remaining provisions shall not be affected and, in lieu of such provision, a provision as similar in terms as may be legal, valid, and enforceable shall be added hereto.

WAIVER. The failure of either party to insist upon strict performance of any provision of these Terms and Conditions, or to exercise any right provided for herein, shall not be deemed to be a waiver for the future of such provision or right, and no waiver of any provision or right shall affect the right of the waiving party to enforce any provision or right herein.

NO JOINT VENTURE. The parties acknowledge that they are independent entities and nothing contained in these Terms and Conditions shall be construed to constitute either party hereto as the partner, joint venturer, employee, agent, servant, franchisee, or other representative of the other party hereto, and neither party has the right to bind or obligate the other, except as otherwise provided herein. Furthermore, nothing contained in these Terms and Conditions shall be construed to constitute Customer as an exclusive purchaser of the Products in any respect.

THIS QUOTE SUBJECT TO REVIEW FOR ERRORS AND OMISSIONS.

PROPRIETARY and CONFIDENTIAL STANDARD Ts&Cs Page 17 of 17 32 33 34
35 CITY COUNCIL AGENDA REPORT
MEETING DATE: April 9, 2025 ITEM # 6
SUBJECT:

APPROVAL OF PROFESSIONAL SERVICES CONTRACT WITH JLR ENVIRONMENTAL CONSULTANTS IN THE AMOUNT OF $1,241,867 FOR THE DESIGN OF THE

WESTMORE OAKS, PARKS BLVD, JEFFERSON BLVD SEWER & WATER REHABILITATION PROJECTS (CIP 21038, 32003, 32004, 33032) INITIATED OR REQUESTED BY: REPORT COORDINATED OR PREPARED BY:
[ ] Council [ X ] Staff
[ ] Other
Bernard Corrales, Assistant Engineer
Amber Wallace, Senior Civil Engineer
Capital Projects Department
ATTACHMENT [ X ] Yes [ ] No [ ] Information [ ] Direction [ X ] Action

OBJECTIVE
The objective of this report is to provide the City Council with sufficient information to approve a professional services contract with JLR Environmental Consultants for the Westmore Oaks, Park Blvd, Jefferson Blvd Sewer & Water Rehabilitation Projects (CIP 21038, 32003, 32004, 33032).

RECOMMENDED ACTION
Staff respectfully recommends that the City Council:
1) Award a professional services contract with JLR Environmental Consultants for engineering design of the Westmore Oaks, Park Blvd, Jefferson Blvd Sewer & Water Rehabilitation Project; 2) Delegate authority to the City Manager, or his designee to execute a professional services contract with JLR Environmental Consultants for an amount not to exceed $1,241,867; 3) Authorize the City Manager, or his designee, to make contract amendments up to 15% ($187,000) of the total contract value;
4) Authorize the City Manager, or his designee, to execute non-substantive changes or modifications to the professional services contract, with approval from the City Attorney; and 5) Authorize the City Manager, or his designee, to execute amendments to extend the term of the contract, if necessary.

BACKGROUND
The City of West Sacramento adopted the General Plan 2035 update that guides the City's growth through 2035.

A goal of the General Plan 2035 process was to ensure that city utilities can serve existing and projected future customers. In conjunction with the General Plan, the 2025 Sanitary Sewer Master Plan Update and the 2025 Water System Master Plan Update were prepared to evaluate both the condition and capacity of the City's existing utility systems.

The Westmore Oaks, Parks Blvd, Jefferson Blvd Sewer & Water Rehabilitation Project will implement pipeline capacity improvements identified by these master plans and perform rehabilitation/replacement of sewer/water pipes that maintenance records have identified as having significant defects. This project is a consolidation of the following four CIPs: Westmore Oaks Neighborhood Water System Replacement Project (CIP 21038), Westmore Oaks Neighborhood Sewer Rehabilitation Project (CIP 33032), Park Blvd Sewer Rehabilitation Project (CIP 32004), and Jefferson Blvd Sewer Rehabilitation Project (CIP 32003). These four projects have similar scope of work and completion under a single design contract results in increased cost efficiency due to joint procurement and administrative efforts.

The project will construct improvements along Jefferson Blvd between Stone Blvd and Park Blvd in addition to within the neighborhood bounded on the west by Deerwood St and Clarendon St, Highway 50 to the north, and Park Blvd to the east (See Attachment 1). Upon completion residents will have safer and more reliable sewer/water services.

ANALYSIS
Staff issued a Request for Proposals (RFP) through the City’s online procurement system. This solicitation (24- 043-RFP) was issued on November 15, 2024, with proposals due by December 19, 2024. 36 Westmore Oaks, Park Blvd, Jefferson Blvd Sewer & Water Rehabilitation Project April 9, 2025

Page 2 ends

The City received three (3) electronic proposals from the following firms, listed in alphabetical order:
 Bennett Engineering Services
 JLR Environmental Consultants
 R.E.Y. Engineers, Inc.

A three (3) person evaluation panel ranked the three firms on January 7, 2025. City staff evaluated all the firms and their proposals based on the following criteria: qualification and experience, understanding of the work to be done, demonstrated technical ability, familiarity with state and federal procedures, and acceptance of City’s contract for services. After reviewing JLR Environmental Consultants qualifications, experience, and proposed work plan, the staff selection panel determined that JLR Environmental Consultants has a strong understanding of the work to be performed and is the most qualified firm to provide the engineering design services. The attached contract includes the negotiated scope and fees to complete the assignment.

Staff requests the City Manager, or his designee, be granted the authority to execute amendments not exceeding $187,000.00 due to missing record drawings and unknowns associated with underground utility work.

The projected timeline for the Westmore Oaks, Park Blvd, Jefferson Blvd Sewer & Water Rehabilitation Project is outlined below:

Schedule Date
Issuance of RFP November 15, 2024
Contract Award April 9, 2025
Design Completion Summer 2026
Construction Fall 2026
Environmental Considerations
This action is not a “project” for the purposes of the California Environmental Quality Act, Public Resources Code section 21000 et seq. (“CEQA”), because it is not an activity that may cause either a direct or reasonably foreseeable indirect physical change in the environment and, therefore, pursuant to Public Resources Code section 21065 and CEQA Guidelines sections 15060(c) and 15378(a), it is not subject to environmental review.

Environmental documentation required for the project will be conducted during the project development.

Commission Recommendation
Not Applicable
Strategic Plan Integration
The Project is consistent with the City of West Sacramento’s vision: “Sustain a financially sound city in which everyone feels safe and secure with quality services and well-maintained infrastructure” (Core Services and Infrastructure).

Alternatives
Alternatives available to the City Council include:
1) Approve the recommended actions as stated above.
2) Make adjustments to the recommended actions.
3) Decline to approve the recommended actions or delete the project.

Alternatives 2 and 3 are not recommended due to the age and infrastructure deficiencies of the sewer and water systems in the Westmore Oaks Neighborhood and sewer systems along Park Blvd/Jefferson Blvd.

Coordination and Review
This report was prepared by the Capital Projects Department with coordination from the Finance Department.

Budget/Cost Impact
This project is included in the City’s Capital Improvement Program (CIP) as CIP 21038, 32003, 32004, and 33032 with a combined total appropriated budget of $2,250,000 from the Sewer and Water Impact Fee Funds. There is sufficient funding available in the project budget to fully fund the design phase which includes the consultant’s scope of work and required City staff resources, therefore, no additional funds are required or requested for this contract at this time.
37 Westmore Oaks, Park Blvd, Jefferson Blvd Sewer & Water Rehabilitation Project April 9, 2025

Page 3 ends

ATTACHMENTS
1) Vicinity Map
2) JLR Environmental Consultants’ Contract
38 39
JLR Environmental Consultants
CPE25-046 Westmore Oaks/Park Blvd/Jefferson Blvd Sewer & Water Rehabilitation Expires on 04/08/28
1 11/4/24

CONTRACT FOR SERVICES
THIS CONTRACT is made on April 9, 2025, by and between the CITY OF WEST SACRAMENTO (“City”), and JLR Environmental Consultants (“Consultant”).

WITNESSETH:

WHEREAS, the City desires professional services for the Westmore Oaks/Park Blvd/ Jefferson Blvd Sewer & Water Rehabilitation Project;
WHEREAS, the Consultant has presented a proposal for such services to the City, dated December 19, 2024, (attached hereto as Exhibit “A”) and is duly licensed, qualified and experienced to perform those services;
NOW, THEREFORE, the parties hereto mutually agree as follows:

1. SCOPE OF SERVICES:

A. Consultant shall do all work, attend all meetings, produce all reports and carry out all activities necessary to completion of the services described in Exhibit “A”. This Contract and its exhibits shall be known as the “Contract Documents.” Terms set forth in any Contract Document shall be deemed to be incorporated in all Contract Documents as if set forth in full therein. In the event of conflict between terms contained in these Contract Documents, the more specific term shall control. If any portion of the Contract Documents shall be in conflict with any other portion, provisions contained in the Contract shall govern over conflicting provisions contained in the exhibits to the Contract.

B. Consultant enters into this Contract as an independent contractor and not as an employee of the City. The Consultant shall have no power or authority by this Contract to bind the City in any respect. Nothing in this Contract shall be construed to be inconsistent with this relationship or status. All employees, agents, contractors or subcontractors hired or retained by the Consultant are employees, agents, contractors or subcontractors of the Consultant and not of the City. The City shall not be obligated in any way to pay any wage claims or other claims made against Consultant by any such employees, agents, contractors or subcontractors, or any other person resulting from performance of this Contract. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City. Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, To the greatest extent permitted by law, Consultant and its employees, agents, and subcontractors shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.
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C. The Consultant agrees it has satisfied itself by its own investigation and research regarding the conditions affecting the work to be done and labor and materials needed, and that its decision to execute this Contract is based on such independent investigation and research.

2. TERM OF CONTRACT
A. The services of Consultant are to commence upon receipt of written notice to proceed from the City, and shall be undertaken and completed in accordance with the Schedule of Performance attached hereto and incorporated herein by this reference as Exhibit “B” and terminate on April 8, 2028.

B. Consultant’s failure to complete work in accordance with the Schedule of Performance may result in delayed compensation as described in Section 3.

C. The City Manager or his or her designee may, by written instrument signed by the Parties, extend the duration of this Contract for two (2) additional one-year extensions in the manner provided in Section 5, provided that the extension does not require the payment of compensation in excess of the Council approved budget.

3. COMPENSATION:

A. The Consultant shall be paid monthly for the actual fees, costs and expenses for all time and materials required and expended, but in no event shall total compensation exceed

ONE MILLION TWO HUNDRED FORTY ONE THOUSAND EIGHT HUNDRED SIXTY SEVEN DOLLARS ($1,241,867.00), without City’s prior written approval. Consultant's fees shall be as specified in the Schedule of Fees, which is attached hereto an incorporated herein as Exhibit "C".

B. Said amount shall be paid upon submittal of a monthly billing showing completion of the tasks that month. Consultant shall furnish City with invoices for all expenses as well as for all materials authorized by this Contract. The invoices shall be submitted with the monthly billings.

If Consultant’s performance is not in conformity with the Schedule of Performance, payments may be delayed or denied, unless the Consultant’s failure to perform in conformity with the Schedule of Performance is a documented result of the City’s failure to conform with the Schedule of Performance, or if the Schedule of Performance is extended pursuant to Section 5.

C. If the work is halted at the request of the City, compensation shall be based upon the proportion that the work performed bears to the total work required by this Contract, subject to Section 4.

4. TERMINATION:

A. This Contract may be terminated by either party, provided that the other party is given not less than 30 calendar days’ written notice (delivered by certified mail, return receipt requested) of intent to terminate.

B. The City may temporarily suspend this Contract, at no additional cost to City, provided that the Consultant is given written notice (delivered by certified mail, return receipt requested) of temporary suspension. If City gives such notice of temporary suspension, Consultant shall immediately suspend its activities under this Contract. 41 JLR Environmental Consultants
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C. Notwithstanding any provisions of this Contract, Consultant shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of this Contract by Consultant, and the City may withhold any payments due to Consultant until such time as the exact amount of damages, if any, due the City from Consultant is determined.

D. In the event of termination, the Consultant shall be compensated as provided for in this Contract, except as provided in Section 4C. Upon termination, the City shall be entitled to all work, including but not limited to, appraisals, inventories, studies, analyses, drawings and data estimates performed to that date in accordance with Section 7 hereof.

5. AMENDMENTS, CHANGES OR MODIFICATIONS:

Amendments, changes or modifications in the terms of this Contract may be made at any time by mutual written agreement between the parties hereto and shall be signed by the persons authorized to bind the parties hereto.

6. EXTENSIONS OF TIME:

Consultant may, for good cause, request extensions of time to perform the services required hereunder. Such extensions shall be authorized in advance by the City in writing and shall be incorporated in written amendments to this Contract or the attached Work Program in the manner provided in Section 5.

7. PROPERTY OF CITY:

A. It is mutually agreed that all materials prepared by the Consultant under this Contract shall become the property of the City, and the Consultant shall have no property right therein whatsoever. Immediately upon termination, the City shall be entitled to, and the Consultant shall deliver to the City, all data, drawings, specifications, reports, estimates, summaries and other such materials as may have been prepared or accumulated to date by the Consultant in performing this Contract which is not Consultant’s privileged information, as defined by law, or Consultant’s personnel information, along with all other property belonging exclusively to the City which is in the Consultant’s possession.

B. [Additionally, it is agreed that the parties intend this to be a contract for services and each considers the products and results of the services to be rendered by Consultant hereunder (the “Work”) to be a work made for hire. Consultant acknowledges and agrees that the Work (and all rights therein, including, without limitation, copyright) belongs to and shall be the sole and exclusive property of the City. The reuse of any of the materials or documents described in Paragraph 7.A by the City on any other project without the written permission of the Consultant, shall be at the City's sole risk and the City agrees to defend, indemnify and hold harmless the Consultant from all claims, damages and expenses, including attorney's fees, arising out of such unauthorized reuse by the City or by others acting through the City. The Consultant is not responsible and liability is waived by the City as against the Consultant for use by the City or any other person of any data, reports, plans or drawings not signed by the Consultant.

8. COMPLIANCE WITH ALL LAWS:

A. Consultant shall comply with all applicable laws, ordinances, and codes of federal, State and local governments, and shall commit no trespass on any public or private property in 42 JLR Environmental Consultants
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performing any of the work authorized by this Contract. It shall be City’s responsibility to obtain all rights of way and easements to enable Consultant to perform its services hereunder.

Consultant shall assist City in providing the same.

B. Consultant warrants to the City that it is licensed by all applicable governmental bodies to perform this Contract and will remain so licensed throughout the progress of the Work, and that it has, and will have, throughout the progress of the Work, the necessary experience, skill and financial resources to enable it to perform this Contract.

C. The work contemplated under this Contract is a public work for the purposes of Labor Code section 1720, and is subject to the payment of prevailing wages. Accordingly, Consultant shall comply with the provisions of Exhibit D.

9. WARRANTIES AND RESPONSIBILITIES - CONSULTANT:

A. Consultant agrees and represents that it is qualified to properly provide the services set forth in Exhibit “A” in a manner which is consistent with the generally accepted standards of Consultant’s profession.

B. Consultant agrees and represents that the work performed under this Contract shall be in accordance with applicable federal, State and local law in accordance with Section 17A hereof.

C. Consultant shall designate a project manager who at all times shall represent the Consultant before the City on all matters relating to this Contract. The project manager shall continue in such capacity unless and until he or she is removed at the request of the City, is no longer employed by Consultant, or is replaced with the written approval of the City, which approval shall not be unreasonably withheld.

D. Consultant shall provide corrective services without charge to the City for services which fail to meet the above professional and legal standards and which are reported to Consultant in writing within sixty (60) days of discovery. Should Consultant fail or refuse to perform promptly its obligations, the City may render or undertake performance thereof and the Consultant shall be liable for any expenses thereby incurred.

10. SUBCONTRACTING:

None of the services covered by this Contract shall be subcontracted without the prior written consent of the City, which will not be unreasonably withheld. Consultant shall be as fully responsible to the City for the negligent acts and omissions of its contractors and subcontractors, and of persons either directly or indirectly employed by them, as it is for the negligent acts and omissions of persons directly employed by Consultant.

11. ASSIGNABILITY:

Consultant shall not assign or transfer any interest in this Contract whether by assignment or novation, without the prior written consent of the City which will not be unreasonably withheld.

However, claims for money due or to become due Consultant from the City under this Contract may be assigned to a financial institution, or to a trustee in bankruptcy, without such approval.

Notice of any assignment or transfer whether voluntary or involuntary shall be furnished promptly to the City.
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12. INTEREST IN CONTRACT:

Consultant covenants that neither it, nor any of its employees, agents, contractors, subcontractors has any interest, nor shall they acquire any interest, direct or indirect, in the subject of the Contract, nor any other interest which would conflict in any manner or degree with the performance of its services hereunder. Consultant shall make all disclosures required by the City’s conflict of interest code in accordance with the category designated by the City, unless the City Manager determines in writing that Consultant’s duties are more limited in scope than is warranted by the category designated by the City code and that a narrower disclosure category should apply. Consultant also agrees to make disclosure in compliance with the City conflict of interest code if, at any time after the execution of this Contract, City determines and notifies Consultant in writing that Consultant’s duties under this Contract warrant greater disclosure by Consultant than was originally contemplated. Consultant shall make disclosures in the time, place and manner set forth in the conflict of interest code and as directed by the City.

13. MATERIALS CONFIDENTIAL:

All of the materials prepared or assembled by Consultant pursuant to performance of this Contract are confidential and Consultant agrees that they shall not be made available to any individual or organization without the prior written approval of the City, except by court order.

14. LIABILITY OF CONSULTANT-NEGLIGENCE:

Consultant shall be responsible for performing the work under this Contract in a manner which is consistent with the generally-accepted standards of the Consultant’s profession and shall be liable for its own negligence and the negligent acts of its employees, agents, contractors and subcontractors. The City shall have no right of control over the manner in which the work is to be done but only as to its outcome, and shall not be charged with the responsibility of preventing risk to Consultant or its employees, agents, contractors or subcontractors.

15. INDEMNITY AND LITIGATION COSTS:

Consultant shall protect, hold free and harmless, defend and indemnify the City, , and its officers, employees and agents, from any and all liability, penalties, costs, losses, damages, expenses, causes of action, claims or judgments, including attorney’s fees and expenses of litigation arising out of, pertaining to, or relating to the negligence, recklessness, or willful misconduct of the Consultant, its employees or anyone else employed by the Consultant in the performance of professional design services under this agreement, to the extent of the Consultant’s proportionate percentage of fault.

To the extent permitted by Civil Code section 2782.8, for all other claims unrelated to the provision of professional design services, the Consultant shall protect, hold free and harmless, defend and indemnify the City, and its officers, employees and agents, from any and all liability, penalties, costs, losses, damages, expenses, causes of action, claims or judgments, including attorney’s fees and expenses of litigation, which arise out of or are in any way connected with the Consultant’s, or its subcontractors’ or suppliers’, negligent performance under this agreement, willful misconduct, violation of laws, or failure to comply with any of the obligations contained in the agreement. This indemnity shall imply no reciprocal right of the Consultant in any action on the agreement pursuant to California Civil Code section 1717 or section 1717.5. To the fullest extent legally permissible, this indemnity, defense and hold harmless agreement by the 44 JLR Environmental Consultants
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Consultant shall apply to any and all negligent or wrongful acts or omissions unrelated to the provision of professional design services, whether active or passive, on the part of the Consultant or its agents, employees, representatives, or subcontractor’s agents, employees and representatives, resulting in claim or liability, irrespective of whether or not any acts or omissions of the parties to be indemnified hereunder may also have been a contributing factor to the liability, except such loss or damage which was caused by the active negligence, the sole negligence, or the willful misconduct of the City.

16. CONSULTANT TO PROVIDE INSURANCE:

A. Consultant shall not commence any work before obtaining, and shall maintain in force at all times during the duration and performance of this Contract, the policies of insurance specified in this Section. Such insurance must have the approval of the City as to limit, form, and amount, and shall be placed with insurers with a current A.M. Best’s rating of no less than A VII (an NR rating is acceptable for Worker’s Compensation insurance written with the State Compensation Insurance Fund of California).

B. Prior to execution of this Contract and prior to commencement of any work, the Consultant shall furnish the City with certificates of insurance and copies of endorsements providing evidence of coverage for all policies required by the Contract. The Consultant and its contractors and subcontractors shall, at their expense, maintain in effect at all times during the performance of work under the Contract not less than the following coverage and limits of insurance, which shall be maintained with insurers and under forms of policy satisfactory to the City. The maintenance by Consultant and its contractors and subcontractors of the following coverage and limits of insurance is a material element of this Contract. The failure of Consultant or of any of its contractors or subcontractors to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of this Contract. Approval of the insurance by the City shall not relieve or decrease any liability of Consultant.

1. Worker’s Compensation and Employer’s Liability Insurance

a. Worker’s Compensation - Insurance to protect the Consultant, its contractors and subcontractors from all claims under Worker’s Compensation and Employer’s Liability Acts, including Longshoremen’s and Harbor Worker’s Act (“Acts”), if applicable. Such coverage shall be maintained, in type and amount, in strict compliance with all applicable state and Federal statutes and regulations.

The Consultant shall execute a certificate in compliance with Labor Code Section 1861, on the form provided in the Contract Documents.
b. Consultant shall provide a Waiver of Subrogation endorsement in favor of the City, its officers, officials, employees, agents and volunteers for losses arising from work performed by the Consultant.

2. Commercial General Liability Insurance
a. The insurance shall be provided on form CG0001, or it’s equivalent, and shall include coverage for claims for bodily injury or property damage arising out of premises/operations, products/completed operations, contractual liability, and subconsultant’s work and personal and advertising injury resulting from actions, failures to act, or operations of the insured, or by its employees or agents, or by anyone directly or indirectly employed by the insured. The amount of 45 JLR Environmental Consultants
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insurance coverage shall not be less than $1,000,000.00 per occurrence and $2,000,000 general and products/completed operations aggregates. b. The commercial general liability insurance shall also include the following:
i. Endorsement equivalent to CG 2010 0714 naming the City, its officers, officials, employees, agents, and volunteers as additional insureds. The endorsement shall contain no special limitations on the scope of protection afforded to the City, its officers, officials, employees or volunteers.
ii. Endorsement stating insurance provided to the City shall be primary as respects the City, its officers, officials, employees and any insurance or self insurance maintained by the City, its officers, officials, employees or volunteers shall be in excess of the Consultant’s insurance and shall not contribute with it, to the payment or satisfaction of any defense expenses, loss, or judgment.
iii. Provision or endorsement stating that the Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

3. Commercial Automobile Insurance
a. The insurance shall include, but shall not be limited to, coverage for claims for bodily injury or property damage for owned, non-owned, and hired automobiles resulting from actions, failures to act, or operations of the insured, or by its employees or agents, or by anyone directly or indirectly employed by the insured. The amount of insurance coverage shall not be less than $1,000,000.00 per accident.
b. The commercial automobile insurance shall include the same endorsements required for the commercial general liability policy (see Section

16.B.2.b).

4. Professional Liability. The Consultant and its contractors and subcontractors shall secure and maintain in full force, during the term of this Contract and for five years thereafter, professional liability insurance policies appropriate to the respective professions and the work to be performed as specified in this Contract. The limits of such professional liability insurance coverage shall not be less than $1,000,000 per claim.

C. In addition to any other remedy the City may have, if Consultant fails to maintain the insurance coverage as required in this Section, the City may obtain such insurance coverage as is not being maintained, in form and amount substantially the same as is required herein, and the City may deduct the cost of such insurance from any amounts due or which may become due Consultant under this Contract.
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D. No policy required by this Contract shall be suspended, cancelled, terminated by either party, or reduced in coverage or in limits unless Consultant has provided thirty (30) days prior written notice by certified mail, return receipt requested, to the City.

E. Any deductibles or self-insured retentions in excess of $10,000 must be declared to, and approved by, the City.

F. The requirement as to types, limits, and the City’s approval of insurance coverage to be maintained by Consultant are not intended to, and shall not in any manner, limit or qualify the liabilities and obligations assumed by Consultant under the Contract.

17. MISCELLANEOUS PROVISIONS:

A. Consultant shall keep itself fully informed of, shall observe and comply with, and shall cause any and all persons, firms or corporations employed by it or under its control to observe and comply with, applicable federal, state, county and municipal laws, ordinances, regulations, orders and decrees which in any manner affect those engaged or employed on the work described by this Contract or the materials used or which in any way affect the conduct of the work.

B. Consultant shall not engage in unlawful employment discrimination. Such unlawful employment discrimination includes, but is not limited to, employment discrimination based upon a person’s race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status, gender, citizenship, or sexual orientation.

C. Consultant shall maintain and make available for inspection by the City and its auditors accurate records of all of its costs, disbursements and receipts with respect to any work under this Contract. Such inspections may be made during regular office hours at any time until six (6) months after the final payments under this Contract are made to the Consultant.

D. This Contract constitutes the entire agreement between the parties relative to the services specified herein and no modification hereof shall be effective unless and until such modification is evidenced by a writing signed by both parties to this Contract. There are no understandings, agreements, conditions, representations, warranties or promises, with respect to this Contract, except those contained in or referred to in the writing.

E. All notices that are required to be given by one party to the other under this Contract shall be in writing and shall be deemed to have been given if delivered personally or enclosed in a properly addressed envelope and deposited in a United States Post Office for delivery by registered or certified mail addressed to the parties at the following addresses:

City: City of West Sacramento
Attn to: Bernard Corrales
1110 West Capitol Avenue
West Sacramento, CA 95691
Email: [email protected]

Consultant: JLR Environmental Consultants
Attn to: Sara Rogers
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2110 K Street Suite 16
Sacramento, CA 95816
Email: [email protected]

H. This Contract shall be interpreted and governed by the laws of the State of California.

I. Any action arising out of this Contract shall be brought and maintained in Yolo County California, regardless of where else venue may lie.

J. In any action brought by either party to enforce the terms of this Contract, each party shall be bear responsibility for its attorney’s fees and all costs regardless of whether one party is determined to be the prevailing party.

K. ELECTRONIC TRANSMISSION OF CONTRACT AND SIGNATURE. By electronically signing this document in electronic form, Parties agree that this Agreement may be transmitted and signed electronically by all Parties, and that such signatures shall have the same force and effect as original signatures, in accordance with California law and regulations, including but not limited to Civil Code Section 1633.7
[Signatures on following page]
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CITY OF WEST SACRAMENTO
By: __________________________
Amanda Berlin, Assistant City Manager
ATTEST:

By: _______________________
Jennifer Cusmir, City Clerk
APPROVED AS TO FORM:

By: _______________________
Jeffrey Mitchell, City Attorney
JLR Environmental Consultants
By: _________________________
Jeremy Rogers, President
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EXHIBIT A
Consultant Proposal/Scope of Work
50 A
01 2110 K Street, Sacramento, CA 95816 Tel: (916) 803-9803 [email protected] December 19, 2024
City of West Sacramento
Capital Projects - Engineering
1110 West Capitol Avenue, 1st Floor
West Sacramento, CA 95691
Attention: Bernard Corrales
Section A. Proposal Transmittal Letter: Proposal for Design/Engineering Services for Westmore Oaks Sewer and Water Rehabilitation Project, #24-043-RFP
Dear Mr. Corrales and Selection Committee,
The City of West Sacramento (City) is on a mission to improve and update its infrastructure for its neighborhoods. Similar to the City’s State Streets Sewer and Water Rehabilitation Project, the Westmore Oaks Sewer and Water Rehabilitation Project (Project) will correct and rehabilitate infrastructure deficiencies in this neighborhood.

By selecting JLR Environmental Consultants, LLC (JLR), the City will receive the following benefits:
• A Committed and Experienced Project Manager in Sara Rogers. Sara has more than 25 years of experience in water studies, design, and project management. Recently she worked with the City and its team on the City’s State Streets Sewer and Water Rehabilitation Project. She knows your people and understands how your team operates, and she knows your system and the unique characteristics of this specific neighborhood. Her experience and local knowledge means that she will not have a learning curve and will hit the ground running in coordination with your team. • A Team That Knows the City. Sara handpicked committed leaders for her team that she knows, trusts, and has regularly working with, specifically Adam Motiejunas, Ligaya, Kohagura (HDR), and Tom Dugan (DME). Each, played a key role in successfully completing projects for the City of West Sacramento, thus bringing a deep understanding of the City’s organizational approach, communication protocols, and the teamwork and responsiveness required to deliver this complex project. Leveraging lessons learned from the State Streets Project, our team will anticipate challenges, streamline decisionmaking, and will align with the City’s goals and expectations. • Full-Service and Resources Available and Committed to Your Success. Sara has secured the resources and subconsultants needed, and confirmed their availability and commitment to the City’s Project. HDR, led by Ligaya Kohagura, will oversee the sewer improvements and any environmental documentation requirements. JLR, led by Adam Motiejunas, will oversee the water system design.

Area West Engineers will lead the surveying efforts. Blackburn Consulting will lead the geotechnical efforts. Summit Pipelines will lead the cleaning, inspection, and utility location services. These subconsultants have committed to your delivery timelines and the team’s effort to help you be successful with this key infrastructure Project by mobilizing the people needed.

Contact information for all subconsultants on the team are provided in the table on the following page.

JLR’s approach ensures high-quality deliverables, while meeting the City’s budget and schedule requirements. We have reviewed RFP #24-043, acknowledged all addenda (1), and confirm our proposal is valid for 90 business days. JLR has no conflicts of interest regarding this project. JLR reviewed the contract and has submitted requested changes.
51 02
City of West Sacramento | Section A. Transmittal Letter Our teaming partners’ contact information is provided in the table below:

Firm Name & Scope Item Contact Information
HDR Engineering, Inc.

Sewer Condition Assessment and Rehabilitation Design,
environmental (CEQA) Documentation, Public Outreach
One Capitol Mall, Suite 500, Sacramento, CA 95814
Ligaya Kohagura: [email protected];
(916) 986-5043
Dugan Management & Engineering, Inc.

Overall Project QA/QC and Technical Support
2110 K Street, Suite 18, Sacramento, CA 95816
Tom Dugan; [email protected]; (916) 837-7978
Area West Engineers
Aerial Mapping / Ground Survey / Easement
7478 Sandalwood Drive, Suite 400, Citrus Heights,
CA 95621
Charlie Czapkay; [email protected]; (916) 725-5551 Blackburn Consulting, Inc.

Geotechnical Investigation
2491 Boatman Ave, West Sacramento, CA 95691
Rob Pickard; [email protected];
(530) 368-1287
Summit Pipelines
Sewer CCTV / Utility Potholing
21808 Golden Pines Ct, Auburn, CA 95602
Wayne Lewis; [email protected];
(916) 342-6137
As President of JLR Environmental Consultants, I am authorized to commit JLR to this project. We look forward to the opportunity to support the City of West Sacramento in enhancing its critical infrastructure.

If you have any questions regarding our proposal, please contact Jeremy Rogers at [email protected] or (916) 803-9803.

Sincerely,
Jeremy Rogers, President
JLR Environmental Consultants, LLC
2110 K Street, Suites 16 and 18, Sacramento, CA 95816
(916) 803-9803/[email protected]
(916) 803-0012/[email protected]
Table of Contents
A. Proposal Transmittal Letter 1
B. Proposer’s Mandatory Qualifications & Experience 3
a. Organization 3
b. Experience 4
c. Public Agency Experience 4
d. Personnel 9
e. References 16
f. Local Benefit 16
g. History 17
h. Legal Challenges 17
i. Fiscal Viability 17
j. Business License 17
C. Technical Project Approach 18
D. Cost Proposal Provided Separately
52 JLR’S OFFICE

LOCATION
2110 K Street, Suites 16 & 18,
Sacramento, CA 95816
(916) 803-0012
[email protected]
HDR’S OFFICE

LOCATION
One Capitol Mall, Suite 500,
Sacramento, CA 95814
(916) 986-5043
[email protected]
JLR Team Licenses,
Registrations, and
Specialties
• 3 California Registered
Civil Engineers
• 2 QSD/P Service Licenses
• 2 NASSCO-Trained
PACP Assessors
• D1 Certified Operator
HDR Team Licenses,
Registrations, and
Specialties in the
Sacramento Region
• More than 100 California
Registered Professional
Engineers, including
Civil, Mechanical,
Electrical, Sanitary,
Hydraulic, and Water
Resources Specialists
• More than 20 Public
Outreach Specialists
B
03 B
Proposer’s Mandatory
Qualifications & Experience
a. Organization
JLR Environmental Consultants (JLR) has a long-standing track record of delivering high-quality civil engineering and construction management services. JLR was founded in 2013 to provide management and engineering services to the water and wastewater industry. Our goal is to provide each client with the right team to achieve project success.

Lead Firm Background: JLR will serve as the lead firm for the City’s Westmore Oak Project. JLR, headquartered in Sacramento, specializes in water and wastewater system management, design, construction inspection, and regulatory compliance. JLR is a Limited Liability Company (LLC) that has been in business for more than 10 years. Our firm’s services encompass engineering studies and design, construction management and inspection, regulatory testing, reporting, and permitting support. Our centrally located offices enable us to provide efficient and swift assistance to agencies across California. At JLR, we update our skills with continuous training to deliver our suite of services. We are committed to furnishing our clients with top-tier solutions at competitive rates. JLR is certified by the Department of Industrial Relations (DIR) with DIR Number: 1000410573.

Our team is led by Sara Rogers who has more than 25 years of experience in the Sacramento area.

Sara began working with JLR in 2018, providing part-time engineering support, and was brought on full-time in 2023 to expand our engineering services. JLR recently hired Adam Motiejunas, who served as project engineer on the City’s State Streets Project. Adam and Sara worked together for over a decade at a previous firm.

For the Westmore Oaks Project, JLR is teaming with HDR, an industry leader who will provide a variety of services. Our team understands the importance and scope of this Project. To ensure that each part of the Project receives the necessary attention, JLR will focus on the water analysis and design, while HDR focuses efforts on the sewer condition assessment and design. HDR’s team is led by Ligaya Kohagura, who most recently worked with the City on their wastewater master plan. Our team will provide staffing and technical support to each other, as needed. In Northern California, HDR maintains a professional staff of more than 500, with more than 200 specializing in water and wastewater engineering.

In addition to HDR, we have brought on Tom Dugan, with Dugan Management and Engineering (DME), to provide technical support and quality control. Tom played a key role in the City’s State Streets project, as the engineer of record and providing construction management. He will bring essential background knowledge of the area and lessons learned from the City’s most recent large infrastructure replacement project. He also continues to support the City in a project management role, which gives him firsthand knowledge of the City’s standards and preferences.

Teaming Partner Overview (HDR)
Founded over a century ago to bring electricity to a changing world, HDR has evolved into a global employee-owned infrastructure firm, specializing in architecture, engineering, environmental, and construction services in the energy, transportation, and water/wastewater sectors. HDR has 12,000 employee-owners in more than 200 offices around the world.

HDR has provided sanitary sewer assessments, predesign, design, bidding, and construction services for hundreds of miles of new, rehabilitated, and replacement sewer pipe for wastewater agencies throughout California and across the country, ranging from 4 to over 144 inches in diameter, for communities ranging in population from several hundred to well over a million. HDR has installed and replaced hundreds of miles of sewer pipe throughout the country. In addition, HDR has designed, upgraded, and rehabilitated numerous sewer pump stations of all sizes. 53 04
City of West Sacramento | Section B | Proposer’s Mandatory Qualifications & Experience History of Working with City of West Sacramento
HDR has been working with the City of West Sacramento for more than a decade to provide engineering services for several important infrastructure projects, including levee and water treatment plant improvements. Staff members at JLR have worked with the City on multiple projects over the last five years.

Additionally, Ligaya Kohagura and Sara Rogers both have a long history working with the City and have a deep understanding of the City’s infrastructure. Our team knows your facilities, as well as your staff, policies, and standards. b. Experience
JLR and its subconsultant HDR employ diverse teams of highly qualified engineers, project managers, and technical support staff with specialized expertise in water and wastewater systems, stormwater management, and civil infrastructure. Both firms have access to state-of-the-art resources and cutting-edge technologies, enabling us to deliver innovative, efficient solutions tailored to the unique needs of each project.

As noted in our Public Agency Experience Section, our blended team specializes in performing condition assessment and evaluation, hydraulic modeling, engineering and civil design of pipelines and force mains and pump stations all related to water and wastewater services.

Our project manager, Sara Rogers, along with technical leads Adam Motiejunas and Ligaya Kohagura, each have more than 20 years of experience delivering projects with scopes of work similar to the Westmore Oaks Project. Their deep expertise and proven track record ensure that this project will be completed with the highest level of precision and professionalism.

This partnership benefits from the agility and personalized attention of a small firm while leveraging the broad skillset, resources, and advanced technical capabilities typically found in larger organizations. By combining our collective experience and innovative approaches, the JLR Team is uniquely positioned to deliver results that exceed expectations while providing lasting value to the community.
c. Public Agency Experience
JLR’s client base consists mainly of public works agencies, including Sacramento Suburban Water District (SSWD), El Dorado Irrigation District (EID), San Juan Water District (SJWD), Sacramento County Water Agency (SCWA), City of Vacaville, City of Reno, City of Turlock, Dublin San Ramon Sanitation District, and South Tahoe Public Utilities District (STPUD). JLR currently has on-call service contracts with the following agencies:
• SSWD—Master Services agreement to provide water pipeline design services • EID—providing inspection services
• STPUD—providing regulatory and design support for recycled water projects • City of Placerville—providing water system modeling and technical support services as a teaming partner with REY • UC Davis—providing water system modeling services as a teaming partner with KSN • City of Vacaville—providing equipment field services and training • City of Davis—providing design engineering services for water and wastewater projects as a teaming partner with Affinity Engineering
JLR has provided project management, engineering design, inspection, pump station start-up services, equipment field services, regulatory compliance, and project management to these clients. These clients all provide water and/or wastewater services similar to those provided by the City. JLR also assists multiple contractors on projects providing field services and start-up of equipment.

The projects outlined below showcase a selection of our team’s most relevant public sector work completed within the last five years. Our team has consistently delivered successful projects for the City of West Sacramento, as well as other local municipalities, demonstrating our expertise, reliability, and commitment to meeting the unique needs of each community we serve.
54 05
City of West Sacramento | Section B | Proposer’s Mandatory Qualifications & Experience City of West Sacramento, State Streets Water Capacity and Sewer Rehabilitation Project This comprehensive project was successfully completed by Sara Rogers, Tom Dugan, and Adam Motiejunas while at a previous firm. The team provided design, permitting, and general construction management and support services for the replacement of approximately 10,000 feet of water mains and the rehabilitation of approximately 36,000 feet of 12-inch and 8-inch gravity sewer main.

For the sewer system, the team conducted a condition assessment of approximately 36,000 feet of gravity sewer main and provided rehabilitation recommendations. The project ultimately included a combination of cured-in-place pipe (CIPP) lining and full removal and replacement of sewer main segments. After replacing the identified segments, the entire sewer system was CIPP lined, and sewer laterals were reinstated with “Top Hat” connections at the lateral-to-sewer main junctions. The design and construction scope also included replacing failing sewer laterals with new lower laterals and city cleanouts. On the water system, the design team prepared plans based on existing utilities and city records, refining these plans using contractor pothole data. The plans included a service reconnection list for more than 200 properties, restraint lengths, and DDW crossing details. The team developed all DDW waiver documentation and supported the City in obtaining the required waivers. The project was divided into two bid packages: one for sewer main improvements (with most pipelines receiving CIPP rehabilitation) and another for water main replacements. Both projects were bid in early 2020. The water project was completed in late 2021, and the sewer project concluded in early 2022. During construction, the team provided critical support, including schedule reviews, leading construction progress meetings, preparing plan revisions for unforeseen conditions, managing and distributing submittals and RFIs, negotiating and documenting change orders, and preparing Record Drawings.

The project was awarded the ASCE 2020 Outstanding Utilities Project for its exemplary management, design, construction, and overall improvement to community infrastructure. This award exemplifies our teams understanding of the City’s infrastructure and the needs of the Westmore Oaks project.

This project is similar in scope to the Westmore Oaks Project, involving the replacement of critical water infrastructure and rehabilitation of aging sewer systems. Having the same experienced team—Sara Rogers, Tom Dugan, and Adam Motiejunas—ensures that lessons learned from this previous project will be directly applied to minimize potential issues, streamline execution, and deliver a successful outcome for the community.

Key Team Members: Sara Rogers (Principal), Tom Dugan (Project Manager), Adam Motiejunas (Project Engineer) Carmichael Water District, Claremont Road and Fair Oaks Blvd at El Camino Blvd Mainline Replacement Project
JLR, in a teaming partnership with DME, is currently in the final design stages for this critical infrastructure project, with bidding anticipated in 2025. The project scope includes the replacement of approximately 4,000 feet of 12-, 10-, and 8-inch ductile iron pipe (DIP), 47 water service connections, and modifications to existing metered services. The design involves fire hydrant removal and replacement, installation of an air release valve, and multiple connections to existing water mains. The design process has required extensive coordination with the County of Sacramento Department of Transportation (DOT), Carmichael Improvement District (CMID), Sacramento Metropolitan Fire District (Sac Metro FD), and the Division of Drinking Water (DDW) to ensure regulatory compliance and address stakeholder needs. This team will also provide bid support services, including the preparation and distribution of bid packages through a local plan room and bid opening assistance.

This project shares direct similarities with the Westmore Oaks project, including the replacement of critical water infrastructure, multiple service reconnections, and coordination with local agencies. The expertise gained during the design phase, particularly in managing complex interagency coordination and addressing site-specific challenges, positions JLR and DME to deliver a seamless and efficient process for the Westmore Oaks Project. Lessons learned from this project will be applied to minimize potential issues and ensure successful outcomes for the community.

Key Team Members: Sara Rogers (Technical Support and QA/QC), Tom Dugan (Project Manager/Design Engineer), Adam Motiejunas (Associate Engineer), Merissa Guerra (Staff Engineer) 55 06
City of West Sacramento | Section B | Proposer’s Mandatory Qualifications & Experience Sacramento County Water Agency, Arden Service Area Pipe and Meter Installation Project
Principals and engineers on the JLR team, including Sara Rogers, Tom Dugan, and Adam Motiejunas, have played integral roles in this multi-year, multi-phased water main and meter installation project. This effort is designed to bring SCWA into compliance with the statewide meter mandate (SB 2572) and ensure the system is adequately sized to meet fire suppression demands.

Upon completion, the project will have installed over 38 miles of 6- to 16-inch ductile iron and C900 PVC pipe within residential neighborhoods and major arterial roads, including Watt Avenue, Fair Oaks Boulevard, Arden Way, and Howe Avenue. Additionally, over 3,000 residential and commercial water meters will have been installed. A critical aspect of the project involves abandoning existing water mains in backyard easements and replacing them with new water mains within the road right-of-way, improving access and maintainability. Using SCWA’s current water model, the team conducted a system and fire flow analysis and prepared an implementation plan with recommendations for pipe sizing and project phasing.

The project has been implemented in multiple phases:
• Phase 1A (constructed in 2018/2019) included the installation of over 12,000 feet of pipeline, including a 16-inch ductile iron main along Fair Oaks Boulevard and at the Watt Avenue intersection, and 8-inch ductile iron and PVC pipelines within adjacent residential streets. This phase also installed 76 residential and commercial water meters. • Phases 2A and 2B involved the installation of over 40,000 feet of 12-inch and 8-inch ductile iron pipe south of Fair Oaks Boulevard to American River Drive between Burbank Way and Watt Avenue, along with over 400 new service lines and meters. Phase 2A was completed in 2021, and Phase 2B was completed in 2023. • Phases 3, 4, 5, and 6 include the installation of approximately 120,000 feet of 12-inch and 8-inch ductile iron pipe north of Fair Oaks Boulevard to La Sierra Way between Eastern Avenue and Watt Avenue. These phases represent the largest segments of the project and will be completed by 2026. • Phase 1B includes the installation of 32,000 feet of pipeline and 300 services along Fair Oaks Boulevard and Howe Avenue. This phase of the project includes a majority of commercial property connections which required extensive coordination and easement procurement. The project is currently in the final stages of construction and is expected to be completed in 2025.

JLR team members have also been responsible for key tasks such as conducting in-field property surveys, coordinating with property owners, and producing detailed meter location sheets included in the bid documents. Permitting efforts have included securing a CEQA exemption, preparing a Stormwater Pollution Prevention Plan (SWPPP), and obtaining a waiver from the Division of Drinking Water (DDW). Sara Rogers, Tom Dugan, and Adam Motiejunas continue to play key roles during construction of the final phases of the project, providing submittal review, RFI responses, change order review, field reviews, and permitting support, including SWPPP QSD services.

This project has received significant funding support, including grants for meter installations from the Bureau of Reclamation and financing through the Water Infrastructure Finance and Innovation Act (WIFIA). JLR assisted with the grant application process and continue to support SCWA with grant administration. The project has been recognized for its excellence, with Phase 1A receiving the American Society of Civil Engineers’ 2018 Community Improvement Project of the Year and Phase 2A earning the 2020 Community Improvement Project of the Year awards for both the Sacramento Region and Region 9, which encompasses all of California.

The experience gained on this multi-faceted project is directly applicable to the Westmore Oaks Project. Both involve large-scale water main replacements, service reconnections, and coordination with multiple stakeholders and regulatory agencies. JLR’s involvement ensures that lessons learned, including strategies for efficient phasing, stakeholder coordination, and construction management, will be leveraged to minimize potential issues and deliver high-quality results for the Westmore Oaks Project.

Key Team Members: Sara Rogers (Project Manager Phases 1A, 2,3,4,5,6), Tom Dugan (Project Manager Phase 1B), Adam Motiejunas (Project Engineer Phases 1A,2,3,4,5,6)
56 07
City of West Sacramento | Section B | Proposer’s Mandatory Qualifications & Experience City of West Sacramento, Linden Acres Water Mains Replacement and Water Meter Replacement Project
This project involved the replacement of approximately 11,000 feet of water main, relocation of 98 meters, reconnection of over 100 meters within the Linden Acres area, and retrofitting of 81 meters scattered throughout the City limits that had not been addressed in previous projects. The eastern portion of Linden presented unique challenges, including complex meter relocations from backyards to front yards, maintaining uninterrupted water service during service abandonments and crossovers, and addressing the sensitivities of working on private properties.

Sara Rogers, Tom Dugan, and Adam Motiejunas, while at a previous firm, worked closely with the City to complete the project design, which had been postponed for several years. Their efforts included revisiting and obtaining property owner approvals for meter placements, completing plans and specifications, preparing the project budget, and assisting during the project advertisement and bid period. During construction, Tom provided construction management and project document management services, coordinating closely with the contractor and City inspection staff to ensure the project’s successful completion. Their leadership and collaboration with all stakeholders contributed to overcoming the project’s logistical and technical complexities.

This project was awarded the APWA 2023 Environment—Project of the Year for its exemplary management, administration, design, sustainability, construction, and community relations. The recognition highlights the strong alliance among the managing agency, designer, contractor, construction manager, and the community.

The experience gained on this project is directly applicable to the Westmore Oaks project, particularly in addressing complex meter relocations, maintaining uninterrupted service during construction, and ensuring effective stakeholder coordination. The team’s hands-on experience in managing challenging projects ensures lessons learned will be incorporated to deliver a smooth and efficient process for the Westmore Oaks community.

Key Team Members: Sara Rogers (Principal), Tom Dugan (Project Manager/Construction Manager), Adam Motiejunas (Project Engineer)
Olivehurst Public Utilities District, Arboga Pipeline and Modeling The Arboga Road Transmission Main project involves the design and installation of approximately 5,400 linear feet of new transmission main pipeline along Arboga Road in Olivehurst, California. This new transmission main will connect an existing 18-inch water main on Plumas-Arboga Road to a future 16-inch water main on Ella Avenue, enhancing the reliability, redundancy, and operational flexibility of the water distribution system.

This project is critical for improving water service to the northern service area by allowing water to be delivered from the Wheeler Water Treatment Plant during periods of high demand or system maintenance. The new pipeline will significantly increase capacity, delivering up to 3,500 gallons per minute (GPM), compared to the current 1,100 GPM provided by the existing 12-inch pipeline. The design included options for either replacing or retaining the existing 12-inch distribution pipeline. If retained, an 18-inch transmission main would be proposed; if replaced, a 24-inch main will be installed to meet the required flow capacity. Following discussion with the District the design has proceeded with an 18-inch pipeline. The pipeline alignment will primarily follow the unpaved shoulder alongside Arboga Road to avoid disturbing recently paved roadways and to reduce restoration costs.

Key design considerations include material selection,
utility coordination, permitting requirements, and
compliance with California Division of Drinking Water
(DDW) standards. The project will require a CEQA
Notice of Exemption, an encroachment permit from Yuba
County, and a waiver from DDW due to proximity to other utilities. The Arboga Road Transmission Main project is an integral component of Olivehurst Public Utility District’s effort to modernize and enhance its water distribution
infrastructure, ensuring a more reliable water supply for current residents and future developments.
57 08
City of West Sacramento | Section B | Proposer’s Mandatory Qualifications & Experience The experience gained from the Arboga Road Transmission Main project is directly applicable to the Westmore Oaks project. Both projects involve designing and installing critical pipeline infrastructure to enhance water distribution reliability and operational flexibility. The Arboga project’s focus on alignment optimization to minimize community impact, utility coordination, permitting requirements, and compliance with regulatory standards provides valuable lessons that will ensure a smooth and efficient process for the Westmore Oaks project. Furthermore, the team’s expertise in managing accelerated schedules will help meet tight timelines while maintaining high-quality design and implementation standards.

Key Team Members: Sara Rogers (Project Manager), Adam Motiejunas (Project Engineer), Merissa Guerra (Staff Engineer) HDR Project Examples
Ross Valley Sanitary District, Infrastructure Asset Management Plan Update—Sanitary Sewer Condition Assessment
Ross Valley Sanitary District provides wastewater utility service to approximately 16,000 billing customers, representing approximately 47,000 people. HDR updated the infrastructure asset management plan, a guiding document for scoping and prioritizing future District asset management activities under the Infrastructure Asset Management Program and Inflow and Infiltration (I&I) Reduction Program. The sewer assessment included development of a priority manhole rating model in InfoMaster that assigns a risk score to each manhole based on likelihood of failure and consequence of failure factors, and when combined with an inspection condition score based on manhole inspection results, provided a means of prioritizing manholes for rehabilitation, maintenance, and replacement. A rehabilitation logic decision tree and manhole rehabilitation plan were then developed. HDR developed a pipe structural reinspection and repair plan to provide a better understanding of pipe defects and their deterioration rates, as well as provide capital planning and future inspection recommendations.

HDR also developed a force main condition assessment plan that ranked the District’s force mains to determine where limited inspection budgets should be focused, and evaluated condition assessment technologies to determine which are appropriate for the force main pipelines to be assessed. HDR worked with the selected condition assessment technology vendors and District staff to develop plans for the inspection work and execute the assessment inspection. A condition assessment data results report was prepared after evaluation of the condition assessment work, which included description of the condition assessment technologies implemented, results of the assessments, and recommendations for improvement to the force main pipelines investigated.

Key Team Members: Kevin Calderwood, Tom Hoffman
Sacramento Area Sewer District (SASD), Lower Central Interceptor Rehabilitation Project— Sanitary Sewer Interceptor Pipeline
HDR provided lining alternatives evaluation, design, permitting, right-of-way and access assistance, public outreach coordination, bidding, and construction phase services for rehabilitation of up to approximately 35,000 LF of pipe ranging in size from 84 to 120 inches in diameter using CIPP lining, rehabilitation of access and flow control manholes, special/junction structures, and associated sewer bypass.

The project included man-entry and CCTV inspection activities. Project constraints that were addressed included restricted workspace, easement acquisition, unknown pipe conditions, odors, access issues, and traffic control.

Key Team Members: Kevin Calderwood, Tom Hoffman, Brien Clark, Ligaya Kohagura SASD Force Main Condition Assessment—Sanitary Sewer Condition Assessment HDR completed a condition assessment program for 75 miles of force mains, which involved ranking 114 individual force mains for condition assessment priority based on criteria such as age, material, location, diameter, and maintenance cost.

We evaluated available condition assessment techniques and determined and implemented the most suitable techniques for each force main material type to obtain the overall condition. HDR developed a summary of the condition assessment 58 09
City of West Sacramento | Section B | Proposer’s Mandatory Qualifications & Experience results and recommendations for each force main that was evaluated and also provided services in the development of SASD’s Force Main Condition Assessment Strategy.

Key Team Members: Kevin Calderwood, Tom Hoffman
SASD, Freeport Septic Conversion Project
The community of Freeport was using septic systems that had been in place for decades. Some of these older systems did not meet Sacramento County Code and California State requirements, as well as posed environmental challenges due to the proximity of these septic systems to the river and nearby drinking water wells. HDR provided condition assessment, alternatives evaluation, design, bidding, and construction of a new sewer system. Alternatives included a gravity system, low-pressure system, and a combination of the two. The improvements included 29 individual grinder pump stations, rerouted gravity lateral sewer service lines, 27 lateral force mains from each grinder pump station to new force main, 4,820 LF of 3-inch-diameter sanitary sewer force main, new sanitary sewer manhole, and 172 LF of 8-inch-diameter VCP gravity sewer.

Key Team Members: Kevin Calderwood, Tom Hoffman
SacSewer, Harvest Water Distribution Pipelines Project
Harvest Water will provide up to 50,000 acre-feet per year of tertiary-treated recycled water from the Sacramento Regional Wastewater Treatment Plant for use in-lieu of pumped groundwater to irrigate crops on permanent agriculture and habitat lands, as well as for ecological beneficial uses in southern Sacramento County. The $40.8 million Central/South Distribution Pipelines Project consists of 15 miles of 12- to 30-inchdiameter pipeline, poor pavement conditions, narrow construction corridors, traffic control coordination, and rural traffic control. The $33.6 million West Distribution Pipelines Project consists of 11 miles of 12- to 48-inch-diameter pipeline, eight trenchless crossings, narrow construction corridors, poor pavement condition, and traffic control coordination. HDR performed a condition assessment/analysis for 18 miles of roadway that will be impacted by the installation of water pipelines.

Key Team Members: Kevin Calderwood, Tom Hoffman, Brien Clark d. Personnel
Our experienced team for the Westmore Oaks Project will be led by Sara Rogers (JLR), who will serve as the Principal, Engineer of Record, and primary day-to-day contact. Adam Motiejunas (JLR) will take on the role of Project Manager for the water facility improvements, while Ligaya Kohagura (HDR) will oversee the sewer improvements as Project Manager. Tom Dugan (DME) will provide quality assurance/quality control (QA/QC) and additional support throughout the project. Each of our leading team members has played a key role in successfully completing projects for the City of West Sacramento, bringing a deep understanding of the City’s organizational approach, communication protocols, and the teamwork and responsiveness required to deliver a project of this complexity. This familiarity allows us to anticipate challenges, streamline decision-making, and maintain alignment with the City’s goals and expectations.

Our commitment to excellence extends seamlessly to our subcontractors, who bring specialized expertise to the project. Area West Engineers will provide surveying services, Summit Pipelines will handle CCTV and potholing services, and Blackburn Consulting, Inc. will conduct the geotechnical investigation. Together, this cohesive team ensures a collaborative and efficient approach to delivering the Westmore Oaks Project on time and within budget. This combination of proven leadership, specialized expertise, and a track record of success with the City positions our team to confidently and effectively manage all aspects of the Westmore Oaks Project, delivering infrastructure improvements that meet the highest standards of quality and community benefit.

Our team organization chart is provided on the following page in Figure B-1. Brief resumes of key staff are provided on the pages following the organization chart.
59 10
City of West Sacramento | Section B | Proposer’s Mandatory Qualifications & Experience Figure B-1. JLR Team Organizational Chart
Area West Engineering (AWE)
Survey ServiceS
Blackburn Consulting, Inc. (BCI)
Geotechnical ServiceS
Summit Pipelines
cctv/GPr/PotholinG ServiceS
Dennis Sanchez, PE
condition aSSeSSment
HDR
Brien Clark, PE
corroSion aSSeSSment
HDR
Ligaya Kohagura, PE
Sewer deSiGn manaGer
HDR
Sara Rogers, PE, QSD
Project manaGer &
SWPPP develoPer
JLR Environmental
Tom Hoffman, PE
trenchleSS deSiGn
HDR
Kevin Calderwood, PE
PiPeline adviSor
HDR
Tom Lagerquist
ceQa lead
HDR
Adam Motiejunas, PE
water deSiGn manaGer
JLR Environmental
Merissa Guerra
Staff enGineer
DME
Heleana Galvan
Public outreach (optional)
HDR
Tom Dugan, PE, QSD, D1
Qa/Qc & conStructability
DME
CAD ServiCeS
HDR
FielD ServiCeS
We are the right team for this project!
60 11
City of West Sacramento | Section B | Proposer’s Mandatory Qualifications & Experience Sara Rogers, PE, QSD
Principal/Project Manager
Sara is a seasoned professional with over 25 years dedicated to water studies, design, and infrastructure project management. As a Principal of JLR Environmental Consultants, Sara is known for her comprehensive approach to project delivery, guiding initiatives from conceptual development to construction completion. Her expertise includes contract negotiations, regulatory compliance, value engineering, and the development of bid documents and cost estimates. Sara excels at managing complex projects with a focus on collaboration, strategic planning, and problem-solving to meet project goals efficiently.

Sara’s specialized skills extend to infrastructure design, QSD/QSP services, and regulatory compliance, ensuring that every project aligns with environmental and operational standards. She has completed advanced training, including CASQA certifications and Caltrans Water Pollution Control Manager training, highlighting her commitment to professional development and staying current with industry best practices.

Her extensive project experience includes the State Streets Water Capacity and Sewer Rehabilitation Project for the City of West Sacramento, the Arboga Road Transmission Main design, and managing Sacramento Suburban Water District’s Main Replacement Program.

Additionally, she led the design and permitting of SCWA’s Arden Service Area Pipe and Meter Installation Project, encompassing approximately 38 miles of pipelines. Sara’s focus on delivering sustainable, resilient infrastructure solutions has made her a trusted partner for municipalities and agencies throughout California.

JLR Environmental
Education
MS, Water Engineering,
California Polytechnic State
University, San Luis Obispo
BS, BioResource and
Agricultural Engineering,
California Polytechnic State
University, San Luis Obispo
Registrations/
Certifications
Professional Civil Engineer,
CA No. 64226
QSD/P Certificate No. 00418
Adam Motiejunas, PE
Water Design Manager
Adam is a Professional Engineer with more than 22 years of experience in water and wastewater infrastructure design, project management, and hydraulic modeling. Since joining JLR Environmental Consultants, Adam has continued to build on his proven track record of delivering successful projects in collaboration with Sara Rogers and Tom Dugan. His expertise encompasses the design and implementation of complex pipeline systems, regulatory compliance, and sustainable engineering solutions.

Adam’s approach to engineering emphasizes collaboration and transparency, fostering strong relationships with clients and stakeholders. His ability to balance technical requirements with project constraints has led to the successful delivery of numerous projects. Notable examples include SCWA’s Arden Service Area Pipe and Meter Installation Project, the PCWA Alta Loop Pipeline and PRV Station, and the City of Roseville Downtown Water Mains Replacement Project.

Adam also worked on the City of West Sacramento’s State Streets Project and the Claremont Road Water Main Replacement Project for the Carmichael Water District.

In addition to his technical expertise, Adam’s focus on innovation and long-term resilience aligns with JLR’s mission to deliver functional, community-centered infrastructure. His leadership ensures that projects are executed efficiently while meeting the highest standards of quality and compliance.

JLR Environmental
Education
BS, Mechanical
Engineering, California
State University,
Sacramento
Registrations/
Certifications
Professional Civil Engineer,
CA No. 90060
61 12
City of West Sacramento | Section B | Proposer’s Mandatory Qualifications & Experience Tom Dugan, PE, QSD
Quality Assurance/Quality Control (QA/QC) & Constructability Tom is a Professional Engineer with 24 years of experience specializing in water and non-potable infrastructure design, project management, and construction management. As a Principal at DME, Inc., Tom is recognized for his expertise in delivering high-quality engineering solutions, ranging from small-diameter distribution systems to large-scale transmission main projects. He is certified as a State SWPPP Developer and a D1 Drinking Water Operator, with additional credentials as a cured-in-place pipe inspector through NASSCO.

Tom’s technical proficiency includes QA/QC services, cost estimating, and engineering support during construction. His hands-on approach ensures seamless coordination with stakeholders and contractors, leading to efficient and successful project execution. He is currently supporting the City of West Sacramento on two infrastructure projects while also serving as the Engineer of Record for the Carmichael Water District and Resident Engineer for SCWA.

Notable projects include the State Streets Water Capacity and Sewer Rehabilitation Project, SCWA’s Arden Service Area Pipe and Meter Installation, and Carmichael Water District’s Claremont Road Main Replacement Project. Tom’s dedication to fostering collaboration and maintaining open communication ensures that his projects consistently meet or exceed client expectations.

JLR and DME have fostered a strong partnership, collaborating on multiple projects across various disciplines under a master services agreement. Sharing office space for several years has further enhanced their integration, enabling seamless communication and coordination to streamline teamwork and project delivery.

DME Inc.

Education
BS, Agricultural
Engineering, California
Polytechnic State
University, SLO
Registrations/
Certifications
Professional Civil Engineer,
CA No. 68171
QSD Certificate No. 00288
Grade D1 Water Distribution
Operator No. 44523
Ligaya Kohagura, PE
Sewer Design Manager
Ligaya has more than 32 years of water and wastewater engineering experience in managing and coordinating complex projects from the conceptual stage through planning, design, and construction. She is experienced in providing master planning, design, and engineering services during construction for water and wastewater facilities (treatment plants, pump stations, and pipelines). She has extensive experience in managing and developing long-range and mid-range plans for water and wastewater utilities and managing and developing designs (plans, specifications, and engineers’ estimate of probable construction cost) for water and wastewater treatment plants, pump stations, and pipelines (both large and small diameters).

While working for a previous firm, Ligaya served as the project manager for City of West Sacramento’s 2024 Sewer Master Plan Update to reflect updated hydraulic modeling, identification of existing and future capacity constraints, prioritization of wastewater system capacity needs, and development of a 10-year capital improvement program (CIP). The hydraulic model was updated to reflect recent flow monitoring from January to February 2023, which was an especially wet year. The project included review of the City’s latest GIS and SCADA data and meeting with the City’s Public Works team to assess the existing wastewater collection system’s conditions and any operations and maintenance concerns. Ligaya also worked with the City to design a High Service Pump Station Manifold Repair for the George Kristoff Water Treatment Plant, and initiate the South Sewer Pump Station Rehabilitation project.

Ligaya’s other recent pipeline experience includes SASD’s Mission Trunk Rehabilitation Project, California American Water’s Suburban Supply and Distribution Improvements, and the City of Morgan Hill’s Sewer Relief Trunk project that extended 7 miles from Renz Road to Highland Road.

HDR
Education
MS, Civil Engineering,
University of California,
Berkeley
BS, Civil Engineering,
University of Hawai’i at
Manoa, Honolulu
Registrations/
Certifications
Professional Civil Engineer,
CA No. 056463
62 13
City of West Sacramento | Section B | Proposer’s Mandatory Qualifications & Experience Dennis Sanchez, PE
Condition Assessment
Dennis is a professional engineer with more than 27 years of experience in planning, designing, and constructing water, wastewater, recycled and purified water infrastructure. He has managed professional services contracts ranging from $20,000 to $10M for facilities ranging in size from

0.1 million gallons per day (MGD) to 167 MGD. Through this work, Dennis has led multidisciplinary design teams on both design-bid-build and design-build projects. His areas of concentration include water quality, process design of groundwater and wastewater treatment facilities, condition assessment, and alternative project delivery. His technical experience comprises all phases of project development—from planning studies, environmental permitting support, regulatory compliance, procurement and contracting, design and construction administration. Dennis was the Principal-in-Charge on a 15-year infrastructure planning study prioritizing capital and maintenance expenditures at the City of Santa Cruz’s Wastewater Treatment Facility (WWTF).

The asset management approach included desktop and field evaluation of physical condition data, replacement costs, consequence of failure data, relative risk profiles and financial inefficiencies to prioritize phased improvements. He also served as the Principal-in-Charge providing Waste Discharge Requirement compliance support, site investigation, condition assessment, disposal planning and design to replace the on-site wastewater treatment and disposal system for the U.S.

Coast Guard at Station Humboldt Bay.

HDR
Education
MS, Civil and
Environmental Engineering,
University of California,
Berkeley
BS, Civil and Environmental
Engineering, University of
California, Berkeley
Registrations
Professional Civil Engineer,
CA No. C62798
Tom Lagerquist
CEQA Lead
Tom has more than 40 years of experience as an environmental consultant and project manager. He specializes in planning, permitting, and regulatory compliance for large-scale infrastructure projects in the energy and water resources sectors. Tom has expertise in CEQA/NEPA compliance, grant writing, project development, and water resources permit strategy. He is also experienced in geospatial applications, natural resources assessment, restoration design, and community outreach and engagement. Tom has extensive local experience including serving as the project director for a series of Environmental Assessment/Initial Study (EA/IS) documents for repair of 16 critical erosion repair sites on the Sacramento River system. He managed a team of biologists, planners, and permit specialists to ensure timely completion of environmental documents and permits. Tom prepared compliance documents for state and federally listed species, including anadromous fish, wildlife, and invertebrate species. He also directed protocol surveys for sensitive avian species, including raptors and bank swallows.

HDR
Education
BS, Geography, University
of California, Santa Barbara
Kevin Calderwood, PE
Pipeline Advisor
Kevin has more than 29 years of specialized experience providing project management and design services for public works projects, and water and wastewater pipeline design, including trenchless pipeline construction. His experience includes more than 50 pipeline projects ranging from 4 to 120 inches in diameter and up to 16 miles in length, with more than 10 miles of pipelines constructed by trenchless methods. Kevin is the project manager for SASD’s Lower Central Interceptor Rehabilitation Project that included lining alternatives evaluation, design, permitting, right-of-way and access assistance, public outreach coordination, bidding, and construction phaser services for rehabilitation of up to approximately 35,000 linear feet (LF) of pipe ranging in size from 84 to 120 inches in diameter using cured-in-place pipe (CIPP) lining, rehabilitation of access and flow control manholes, special/junction structures, and associated sewer bypass. The project included man-entry and CCTV inspection activities. Project constraints that were addressed included restricted workspace, easement acquisition, unknown pipe conditions, odors, access issues, and traffic control.

HDR
Education
BS, Civil Engineering,
University of California,
Berkeley
Registrations/
Certifications
Professional Civil Engineer,
CA No. C 57882
63 14
City of West Sacramento | Section B | Proposer’s Mandatory Qualifications & Experience Tom Hoffman, PE
Trenchless Design
Tom is a water/wastewater engineer with more than eight years of experience in performing alternatives analysis and preliminary designs; preparing plans, specifications, and cost estimates; and providing engineering services during construction, including review of submittals and requests for information for more than 20 pipeline and pumping station projects throughout Northern California. Tom was the project engineer on SASD’s Freeport Septic Conversion and Force Main Condition Assessment Projects and assisted with condition assessments for 75 miles of force mains.

Tom was also the project engineer for the Ross Valley Sanitary District’s Infrastructure Asset Management Plan Update and Program Support Project, which included updating the infrastructure asset management plan, a guiding document for scoping and prioritizing future District asset management activities under the Infrastructure Asset Management Program and Inflow and Infiltration (I&I) Reduction Program.

Tom assisted with condition assessment of 21 sewer pumping stations and 26 force mains for the Tahoe City Public Utility District’s Sanitary Sewer Assessment and Master Plan Project.

HDR
Education
MS, Civil Engineering,
Marquette University
BS, Civil and Environmental
Engineering,
Villanova University
Registrations/
Certifications
Professional Civil Engineer,
CA No. 88490
Brien Clark, PE
Corrosion Assessment
Brien is a senior corrosion engineer and has conducted more than 500 condition assessments, external direct assessments, failure analyses, soil corrosivity studies, water aggressivity studies, cathodic protection surveys, cathodic protection/corrosion control designs, and construction checkouts for water and wastewater facilities. He has performed field surveys on varying terrain and conditions, specified or performed field tests, analyzed data and made recommendations for corrosion control measures to protect underground structures, and performed continuity testing to determine spans of electrical discontinuity in buried pipelines.

Brien has performed over-the-line close interval surveys (CIS) while circulating current to identify electrically discontinuous pipe joints, performed lateral/side drain surface surveys to determine corroding areas of buried pipelines, as well as performed current requirement testing on existing structures to determine adequate cathodic protection.

He has designed cathodic protection systems and other corrosion control facilities and prepared plans and specifications, implemented quality control procedures, and reviewed and revised the master drawings and specifications with respect to corrosion for large wastewater agencies.

Additionally, Brien has performed cathodic protection computer modeling, performed data reduction analysis and coauthored a study on the failure of prestressed concrete cylinder pipe (PCCP) for the American Water Works Association Research Foundation.

Brien’s relevant project experience includes providing corrosion engineering services for SASD’s Lower Central Interceptor Rehabilitation Project—Sanitary Sewer Interceptor Pipeline.

HDR
Education
BS, Chemical Engineering,
California Polytechnic State
University, Pomona
Registrations/
Certifications
Professional Chemical
Engineer, CA No. CH 6291
AMPP – Cathodic
Protection Specialist
No. 17978
National Council of
Examiners for Engineering
and Surveying (NCEES)
18-469-62
64 15
City of West Sacramento | Section B | Proposer’s Mandatory Qualifications & Experience Additional Subconsultants
AREA WEST ENGINEERS, INC. (SURVEYING)
Established in 1974, Area West Engineers, Inc. is a full-service civil engineering and land surveying firm based in Citrus Heights, California. With over 30 years of experience and more than 2,400 completed projects in the Sacramento area, they offer services including easement acquisitions, improvement plans, encroachment permits, pipeline design, hydrology studies, roadway design, right-of-way surveys, topographic surveys, and control surveys. Their commitment to personalized client service and hands-on project management ensures projects are completed on time and within budget.

BLACKBURN CONSULTING (GEOTECHNICAL)
Founded in 1998, Blackburn Consulting is an employee-owned firm specializing in geotechnical, geo-environmental, construction, and forensic engineering services throughout California. With offices in Auburn, West Sacramento, and Fresno, they provide thoughtful, cost-saving approaches to complex engineering challenges. Their experienced project managers are intimately involved in every project, ensuring responsive and quality service that keeps projects on track and within budget.

SUMMIT PIPELINES (SEWER PIPELINE CCTV)
Summit Pipelines specializes in pipeline cleaning, CCTV inspection, and utility locating services. They handle a wide range of pipeline sizes, from 2-inch lateral lines to 108-inch storm drain and sanitary sewer trunk lines, including challenging siphon lines. Their expertise and commitment to efficiency enable them to complete projects safely, on time, and within budget. Summit Pipelines utilizes advanced CCTV technology to provide detailed inspections, ensuring accurate assessments of underground infrastructure.

Merissa Guerra
Staff Engineer
Merissa is a recent graduate of California State University, Sacramento, with a strong foundation in hydraulic modeling, GIS mapping, and project documentation. In her current role, Merissa has contributed to multiple water infrastructure projects, including the design of transmission and distribution pipelines for the Carmichael Water District and Olivehurst Public Utility District. Her responsibilities have included hydraulic modeling for system optimization, creating detailed site maps, and preparing technical reports and project documents. Merissa’s work in these projects reflects her ability to apply technical knowledge to real-world water system challenges, ensuring reliable and efficient service for communities.

DME
Education
BS, Civil Engineering,
California State University,
Sacramento
Heleana Galvan
Public Outreach Specialist
Heleana is a senior strategic communications manager with experience working for a variety of public agencies and the private sector. Her communications expertise extends from large to small infrastructure projects in transportation, environmental, community planning, and more from early planning stages, through design and into construction. Throughout her career, she has strategized, developed, and implemented many successful education and outreach programs that involved a range of public relations, advertising, media relations, external/internal communications and social media. Heleana has extensive experience working within highly technical environments to bridge communications with the public, understand their issues, and work collaboratively to address concerns and solve problems to help projects stays on track. Her ability to foster strong relationships and make connections with her target audiences aids in her effectiveness as a communications professional.

HDR
Education
BS, Communications,
California State University,
Stanislaus
65 16
City of West Sacramento | Section B | Proposer’s Mandatory Qualifications & Experience e. References
City of West Sacramento, State Streets Water Capacity and Sewer Rehabilitation Project 1110 West Capitol Avenue, 1st Floor, West Sacramento, CA 95691 Contact: Amber Wallace | [email protected]; (916) 617-5327 (o); (916) 505-0348 (c) Services Provided: Pipeline Design, Sewer Rehabilitation, Construction Management Sacramento County Water Agency, Arden Service Area Pipe and Meter Installation Project 827 Seventh Street, Rm 301, Sacramento, CA 95814
Contact: Helen Rocha | [email protected]; (916) 876-7191 (o) Services Provided: Pipeline and Meter Design, Hydraulic Modeling, Construction Management Sacramento Suburban Water District, Current Master Service Contract to Provide Ongoing Design for Main Replacement Projects
3701 Marconi Avenue, Unit 100, Sacramento, CA 95821
Contact: Mitchell McCarthy | [email protected]; (916) 679-3988 (o) Services Provided: Pipeline and Meter Design, Hydraulic Modeling, Construction Management SASD, Lower Central Interceptor Rehabilitation Project—Sanitary Sewer Interceptor Pipeline 10060 Goethe Road, Suite C, Sacramento, CA 95827-3500
Contact: Catherine Armstrong | [email protected]; (916) 876-7297 Services Provided: Alternatives Evaluation, Design, Permitting, Right-of-Way and Access Assistance, Public Outreach, Bidding, and Construction Phase Services
Ross Valley Sanitary District, Infrastructure Asset Management Plan Update—Sanitary Sewer Condition Assessment
1111 Andersen Dr, San Rafael, CA 94901
Contact: Steve Moore | [email protected]; 415.870.9764
Services Provided: Developed a Pipe Structural Reinspection and Repair Plan and a Force Main Condition Assessment Plan We have a long history of working together with our clients to solve challenges and meet deadlines. The references provided below represent just a small selection of all our clients who repeatedly place their confidence with us to deliver personal dedication and results to their projects. f. Local Benefit
JLR and our teaming partners routinely perform work in West Sacramento and the adjacent surrounding areas. JLR and our subconsultants all have business licenses within the City. We have direct knowledge of this Project area and neighborhood through our previous State Streets Project experience. To maximize the local benefit, we prioritize engaging West Sacramento-based subconsultants and suppliers wherever possible. These partnerships not only ensure professional and thorough results but also provide measurable advantages to the community by stimulating local economic growth. For example, during our past projects, we have worked with local businesses for specialized services, directly contributing to their sustainability and creating job opportunities within the community. Additionally, our familiarity with local regulations, stakeholders, and environmental conditions translates into streamlined project execution and reduces risk of delays.

Beyond economic benefits, our presence supports social outcomes, such as building relationships with neighborhood groups and fostering a sense of community involvement in infrastructure improvements. By keeping resources and expertise local, JLR and our partners ensure that the community receives enduring value from our work, both through enhanced infrastructure and by bolstering West Sacramento’s economy. 66 17
City of West Sacramento | Section B | Proposer’s Mandatory Qualifications & Experience g. History
JLR has not had any mergers, acquisitions, or sales related to their organizational structures within the last three (3) years. h. Legal Challenges
There is no pending litigation against JLR.
i. Fiscal Viability
JLR has been in business since 2013, consistently demonstrating financial stability and reliability while successfully managing both large and small contracts. Over the past decade, we have established ourselves as a trusted partner to public and private clients across California. JLR has not filed, nor had filed against us, any bankruptcy or insolvency proceedings, nor undergone the appointment of a receiver, trustee, or assignee for the benefit of creditors. We maintain a strong financial position with ample resources to meet all future financial obligations, ensuring the successful execution of projects and the ability to support our clients effectively. Our teaming partner, HDR, has been in business for over a century, further reinforcing the financial and operational stability of our collaborative team. Together, we bring a legacy of proven fiscal responsibility and resilience to every project.

JLR maintains industry-standard insurance coverage and a robust financial framework to ensure prompt payment to subconsultants and vendors, fostering strong, long-term relationships with all project stakeholders. Our consistent track record of fiscal responsibility underscores our commitment to delivering quality services on time and within budget for all our clients.
j. Business License
JLR is current with Entity #201319710116
with the California Secretary of State
to conduct business in the State of
California. We also have a current
business license within the City of West
Sacramento, as stated within the Local
Benefit section, and shown here.

CITY OF WEST SACRAMENTO
1110 West Capitol Avenue, 2nd Floor
West Sacramento, CA 95691 (916) 617-4645
Business License No: 25206 Expires: 12/31/2025
Business Name:

Business Location:

JLR Environmental Consultants
2110 K ST, SUITE# 18
Sacramento, CA 95816
Mailing Address:

Business Phone:

JEREMY ROGERS
1520 35TH STREET
SACRAMENTO, CA 95816
9168030012
Issued On: Active Since:
12/13/2024 12/13/2024
Business Owners/Officer(s) Name: Ownership Type: Parcel Number:

Limited Liability
Company

JEREMY ROGERS

SARA ROGERS
NAICS Code/Description: Contractor's Number:

Conditions of License:

Engineering
This License is effective
only for the business
shown at the location on
this license.

Non-Transferable
Post in a conspicuous
place.

This license is issued without verification that the holder is subject to or exempt from licensing by the state, county, federal government, or any other regulatory agency.

Issuance of this license is not an endorsement, nor certification of compliance with other ordinances or laws. It is the owner's responsibility to renew their business license or notify the City if they are no longer doing business, even if they do not receive a renewal notice by mail.
67 C
Project Understanding
In 2018, the City of West Sacramento initiated the State Streets Water and Sewer Rehabilitation Project, located directly east of the Westmore Oaks Project area. Completed in 2022, the State Streets Project shares significant similarities with the 2024 Westmore Oaks Project. Key lessons learned from the State Streets Project—such as effective sewer cleaning and sediment management, condition assessment using NASSCO CCTV procedures, repair prioritization, sewer lining methods, and addressing local site challenges like soil stability and unforeseen utilities—will be directly applied to the Westmore Oaks Project.

The Westmore Oaks neighborhood, like the State Streets area, was developed in the 1950s using construction materials typical of the era—non-reinforced concrete sewer pipes with mortared joints, Orangeburg sewer laterals, and bare ductile iron water mains. Most of this infrastructure has not undergone significant subsurface improvements since its initial installation. Based on the City’s 2023 CCTV investigations and updates to the water and sewer master plans, the infrastructure has been identified as aging, undersized, or located in areas that hinder access and maintenance.

The Westmore Oaks Project design will focus on three primary objectives:

1. Water Main Replacement: Replace approximately 27,000 feet of aging water mains, relocating them to City streets where necessary, and install new water services to connect to existing metered services.

2. Comprehensive Sewer Assessment and Rehabilitation: Conduct a detailed condition assessment of approximately 26,500 feet of sewer mains and associated laterals, prioritize rehabilitation using NASSCO standards, and develop plans based on findings.

3. Fiber Optic System Backbone Installation: Design the backbone infrastructure for a fiber optic system along Park Boulevard, including conduit, innerduct, and pull boxes, to expand the City’s communication network for traffic and public safety applications.

With a proven record of positive project outcomes and strong working relationships, the JLR Team, along with our key partners, will deliver a highly qualified team to successfully complete the Westmore Oaks Project. Our focus is on meeting the City’s objectives while adhering to budget and schedule, ensuring a project that benefits both the City and the Westmore Oaks community.

Key Observations and Challenges
We recognize that the Westmore Oaks water and sewer improvements will impact existing residents and surface features. Our technical approach will minimize sewer and water service impact to residents by minimizing disruptions to roadways, sidewalks, and gutters. The team will coordinate with the City to identify critical sewer and water improvements and develop designs that extend the infrastructure life while reducing surface improvements.

To enhance our understanding of the design and construction challenges in the Westmore Oaks Project area, we conducted an in-field site walk to make firsthand observations of the existing site conditions. The key observations and challenges identified during this process are highlighted in Table C-1 on the following page.

We will continue to explore these findings and work collaboratively with the City during the design phase.

Technical Approach
Our proposed approach draws upon our team’s past experience working with the City on the State Streets Project, 2024 Update to the Sewer Master Plan (SMP), and South Sewer Pump Station Project. We thoroughly understand your overall water and sewer system through reviews of the City’s 2024 updates to the Water System Master Plan (WSMP) and SMP.
18 City of West Sacramento | Section C | Technical Approach C
Technical Approach
68 Table C-1: Key Challenges based on Field Observations of Westmore Oaks Project Area Field Condition Potential Design and/or Construction Challenges Resident and
Community Impacts
Pending the location of infrastructure improvement (particularly new water main and service installations), clear and concise notification and messaging regarding traffic control and ingress/egress will be a vital component to the project success.

Numerous Winding
and Narrow Streets
Existing utilities within these roads pose challenges to potential water main alignments and may result in complex utility crossings. Additionally, construction activities must be carefully coordinated to minimize disruptions to resident access.

Storm Drain System The project area relies on a limited stormwater system with surface gutters directing runoff to bubble-up drain inlets, which use hydraulic pressure to move water across roads. Stormwater flows southwest toward Stone Boulevard, requiring careful preservation of hydraulic characteristics, which may necessitate deeper water main alignments in some areas.

Potential Localized
Flooding
Evidence of localized flooding was identified at the intersection of Westacre Road and Meadow Road. The City has not performed CCTV inspections of this area. The existing road condition on Meadow Road is also a telling sign that the road subgrade is compromised.

Water Mains Not
Within Roadway
Within Clarendon Street, south of Meadow Road, there was no evidence of an existing water main within the road. Water mains may be located behind back of walkways where wharf hydrants are still active.

Sewer Limitations CCTV equipment may have difficulty in passing through tight radius curved sewer mains and overcoming obstacles (e.g., root intrusion, excessive mortared joints, and server pipe damage). Limited sewer cleanout access may limit lower lateral CCTV investigation.

Integrate CIP Projects from the 2024 Master Plan Updates Once the master plan updates are released (anticipated in January 2025), we propose meeting with the City to discuss any potential water and sewer capital improvement projects (CIP) that may benefit from integration with this project.

For example, the 2024 SMP includes CIP projects for the gravity sewers in Westmore Oaks Project area and sewer trunks in Park Boulevard and Stone Boulevard, as shown in Figure C-1 on the following page. Incorporation of both of these CIP projects will result in significantly fewer sewer shed flows (especially high I/I) into the existing South Sewer Pump Station, which is currently undergoing replacement to increase hydraulic capacity.

State Streets Lessons Learned
During the State Streets Project, we concluded that splitting water and sewer improvement work into individual contracts offered several benefits:
• Simplified measurement, payment, and bidding processes for each utility. • Increased competitiveness by attracting contractors specializing in each type of work. • Enhanced flexibility for the City’s construction management and inspection staff in oversight and enforcement.
19 City of West Sacramento | Section C | Technical Approach 69 Water Main Replacement
The replacement of 27,000 feet of water main will occur in the Westmore Oaks area. Although the City completed a major meter replacement project before 2018, some limited meter assembly and box improvements may still be necessary. Most roads in the area are in good condition. We anticipate using trenchless methods to install new water service lines connected to existing meter assemblies. Final road restoration will be discussed with the City during the design phase. Applying a slurry seal over the entire roadway has been well-received by residents in past projects and may be considered.

The water main design will adhere to the City’s 2035 water model recommendations for pipe sizing, current City Design Standards and Details, and Division of Drinking Water (DDW) utility separation standards. Fire hydrant placement and spacing will be reviewed in coordination with the City’s fire department. Because the work will take place within the City’s right-of-way (ROW), close collaboration with City staff will be essential.

Based on our experience with similar projects, such as the State Streets Project, we recommend creating separate plan sets and specifications for water and sewer improvements. This approach has proven effective in attracting more contractors, increasing bid competition, and providing the City with greater control over contractor management. The plans will include detailed coordination requirements to ensure smooth communication between contractors, the City, and engineers, minimizing disruptions and ensuring project success.

Sanitary Sewer (Gravity) Main Rehabilitation
Most of the sewer mains in Westmore Oaks are 8-inch diameter (approximately 26,500 total linear feet). In Park Boulevard, the trunk lines range from 10 to 12 inches upstream of the South Sewer Pump Station. The condition assessment work will take the following approach:
• Condition Assessment Planning. JLR/HDR will review prior condition assessment records, drawings, and GIS data.

The 2024 SMP included monitoring of flows into the South Sewer Pump Station. We will review previous influent flow data and the 2024 SMP to determine infiltration rates.
• Risk-Based Assessment. Priority pipelines will be selected based on pipe characteristics and determine high risk pipelines for CCTV inspections.
° Build upon the City’s prior CCTV inspections. The City conducted extensive CCTV inspections of the gravity sewer mains in Westmore Oaks (see Figure C-2). Due to high infiltration and inflow (I/I), not all sewer mains were inspected (shown as gray pipes in Figure C-2). Because the high I/I may be due to pipe deteriorations, these areas will be considered for priority inspections.
• Perform Comprehensive Sewer System Inspections. Previously, sewer lower laterals and manholes were also excluded. This project will perform a comprehensive inspection of the gravity sewers in Westmore Oaks similar to the State Streets project.

Figure C-1 Gravity and Trunk Sewer Rehab CIPs from the 2024 SMP Update 20 City of West Sacramento | Section C | Technical Approach 70 ° Summit Pipelines will use CCTV to reinspect all sewer mains and lower laterals in compliance with NASSCO PACP and LACP standards. Approximately 26,500 feet of sewer pipeline, 70 manholes (optional), and 619 laterals will be inspected. This effort will establish baseline records for the City’s sewer system in alignment with industry best practices.
° Inspections will be extended to sewer trunks in Jefferson Boulevard between Park Boulevard and Stone Boulevard, an area not previously inspected during the State Streets Project. ° Optional Manhole Inspections. If authorized by the City, Summit Pipelines will conduct Class 2 sewer manhole inspections per NASSCO MACP standards. This level of inspection will provide a baseline for future inspections and support the City’s asset management strategy.
• Data Analysis. We will review CCTV data for any corrosion or defects within the sewer pipes. The analysis will focus on identifying potential defects and determine whether sewer rehabilitation or replacement is needed.

Previously collected CCTV data and recent work orders may also be reviewed to validate NASSCO coding and recommended improvements.
• Engineering and Evaluation Project Report. The condition assessment approach, findings, and sewer rehabilitation recommendations will be summarized in a technical memo. Improvement recommendations will consider whether trenchless construction methods (e.g., CIPP) are feasible or open-trench methods are needed. Based on these recommendations and City approval, HDR will lead the design to develop sewer improvement plans and specifications.

Figure C-2. Many 8-inch Gravity Sewers are Candidates for Rehab per the City’s 2023 CCTV Inspection Results

CCTV INSPECTIONS
Since selected for on-call CCTV work in 2023, Summit Pipelines has performed sewer cleaning and CCTV inspections for the City. They are well-acquainted with the City’s inspection protocols, traffic control expectations, and the quality standards for CCTV data. Their technicians are NASSCO-certified in PACP, LACP, and MACP, and they use GraniteNet software, which is compatible with the City’s POSM system. Summit Pipelines’ use of industry-standard practices and advanced equipment ensures reliable results. Summit Pipelines has been informed of lessons learned from the State Streets Project, particularly regarding the extensive cleaning and sediment management required during inspections. 21 City of West Sacramento | Section C | Technical Approach 71 These challenges include heavy I&I from deteriorating pipes, difficulties performing inspections due to excessive mortar buildup at concrete pipe joints, and the potential for pipe failure caused by high-pressure water jetting.

FIBER OPTIC SYSTEM
The City of West Sacramento is expanding its fiber
optics network through several ongoing projects. These
projects incorporate fiber optic elements as a backbone for future installations. The expanded fiber optics system will support interactive traffic signals and enhance public safety features. For the Westmore Oaks Project, fiber optic system elements will include conduit, innerduct, and pull boxes along Park Boulevard. Our team will coordinate with the City to establish an alignment and prepare plans and specifications based on the City’s fiber optic standards.

ROAD SURFACE RESTORATION
The residential roads in the project area vary in width from 30 to 35 feet, while Park Boulevard, an arterial road, is approximately 60 feet wide. Park Boulevard features
intermittent turn medians, a center turn lane, designated bike lanes, and parking shoulder space. Most roads
in the area are in relatively good condition. However,
some exhibit moderate to severe cracking, likely due to substandard subgrade.

A notable concern is the east side of Meadow Road at
Westacre Road, where localized flooding around a drain
inlet and severe road damage have been observed. The
bubble-up drain inlets in the area may contribute to
clogging and localized flooding. Open-cut trenching is
typically the preferred method for water main installations.

However, this approach leaves a long, linear trench scar approximately 4 feet wide.

Depending on the road width and proximity to existing
meters, horizontal directional drilling (HDD) trenchless methods are recommended for installing new water
service lines. These methods help minimize pavement
disruption and preserve road surfaces. For roads that do not require extensive restoration, applying a slurry seal is recommended. This approach is appreciated by residents
and extends the life of the road.

Scope of Work Overview
We agree to follow the scope of work included in the RFP.

The following is a general overview of our approach to the tasks included in the RFP.

Task 1. Project Management and
Coordination
Kick-off Meeting
Once the final scope and fee are negotiated and the
Project Notice-to-Proceed is issued, JLR’s team will hold a project kick-off meeting at the City’s office. This meeting will include formal introductions, the establishment of the Project Development Team (PDT) consisting of City
and consultant staff, and the definition of communication protocols. A schedule for regular progress meetings will be established, and the scope and milestones will be
reviewed and refined. Initial steps, such as prioritizing CCTV inspections, will also be discussed. Additionally, the kick-off meeting will finalize the approach for conducting, cataloging, and categorizing the project-wide sewer
system CCTV inspection.

Reporting and Invoicing
Sara Rogers will maintain regular communication with
the City’s project manager to keep them informed of
project progress, issues, and concerns. She will also seek decisions or directions as needed. These communications will supplement routine project progress meetings, where matters related to the schedule, budget, and other aspects will be reviewed and discussed. Meeting minutes will be recorded to ensure accountability. Sara will prepare a
monthly progress report to accompany the project invoice.

This report will document decisions, budget updates,
and any relevant issues. It will be updated monthly and included with each invoice to provide a comprehensive
project summary.

Quality and Cost Control Approach
Our QA/QC plan will focus on the following:

Proactive Design and Review – Quality is controlled
by adequate planning, coordination, supervision,
and technical direction; proper definition and a clear
understanding of job requirements and procedures; and
the use of appropriately skilled personnel
Cost and Schedule Control – JLR’s Project Manager
will provide cost and schedule updates at each progress meeting and with each invoice. JLR will identify any out of scope items early in order to ensure that the project budget is not exceeded. Key milestones for the schedule will be provided for the City to keep the project on schedule. JLR’s Project Manager understands that communication and
coordination are essential for a successful project.

Task 2. Data Collection and Review
Following the kick-off meeting, the team will begin utility data collection efforts including review of City records, as-builts, and GIS files will also be reviewed. Our surveyor, Area West Engineers (AWE), and subcontractors, Summit
Pipelines and Blackburn Consulting Inc. (BCI), will be
engaged to begin their respective tasks. Activities will be coordinated to minimize disruptions to Westmore Oaks
residents. Data collected will be incorporated into the contract documents.
22 City of West Sacramento | Section C | Technical Approach 72 Project Sewer System CCTV. Before conducting CCTV
investigations, the JLR/HDR team will collaborate with
Summit Pipelines and the City to finalize procedures and coding methodology. A sewer system map, labeled with
manhole and main segment identifiers, will be created to align with CCTV data. This map will serve as an exhibit in the condition assessment report and as a reference for future sewer improvement discussions. Once provided with the sewer map and approval of their traffic control plans, Summit Pipelines will begin CCTV inspection and reporting.

Sewer manholes will serve as access points for each sewer main segment. Summit Pipelines will begin inspections at the northern end of the project area and proceed south, following the hydraulic flow path of the sewer system. At each downstream sewer manhole, an industry-accepted
screen will be installed to minimize the sediment (e.g., sand and gravel) allowed to pass downstream. Summit
Pipelines will use a vactor truck to remove sediment,
assuming disposal can occur at a City-approved facility.

Sewer Pipe Cleaning. The scope and fee for CCTV
investigations include hydro-jetting for pipeline cleaning to remove the expected sediment buildup within sewer
mains. This accumulation, caused by inflow and infiltration (I&I) from deteriorated pipes and a flat hydraulic grade line, will require concurrent cleaning during inspections.

Additional hydro-jetting may be negotiated as needed.

Lower Lateral Inspection. Summit Pipelines will deploy a second crew to conduct lower lateral sewer inspections.

These inspections will be performed from existing sewer cleanouts. The sewer system map will identify known
cleanout locations for reference. If the City’s GIS data cannot populate the map, AWE will conduct surveys to
locate cleanouts. If cleanout information is unavailable in a timely manner, a field investigation will be carried out. Public notifications are not anticipated for this task but can be arranged if necessary. Properties without
sewer cleanouts will be identified and noted on the sewer improvement plans. A bid item will be developed for
the installation of sewer cleanouts and the subsequent
inspection of the lower lateral.

OPTIONAL Manhole Inspection. This is an optional
task because sewer manhole CCTV inspection and
condition coding were not listed in the Project RFP.

This approach was implemented on the State Streets
Project, and we suggest the City authorize the manhole
inspection task. Because the crews will already be
mobilized, this task would provide the City with a reliable condition assessment to serve as a reference point for
future inspections.

Condition Assessment CCTV Results Analysis. As
CCTV video and reports are completed, HDR will review
and evaluate the data to prepare a formal condition
assessment and recommend suitable sewer rehabilitation
methods. The inspection results will be reviewed with
the City and summarized in a condition assessment
technical memorandum.

Task 3. Topographic Survey and ROW
Mapping
Given the size of the project area, our survey scope
includes aerial imaging to produce a color-orthorectified base map. This image will utilize the City’s control datum and minimize the need for extensive field surveying.

Following receipt of the aerial image, AWE will conduct an in-field survey to verify features, collect utility invert data, and record other relevant details. This information will support reliable plan and profile development and provide essential data for sewer lateral CCTV investigations.

Task 4. CEQA Environmental
Documentation
As the proposed improvements will be located within
existing disturbed ROWs and will be primarily replacement of existing facilities, we anticipate completing the project under a CEQA Categorical Exemption. Our scope and fee
are based on the Exemption process and utilize support
from HDR to complete all documentation required for the exemption. Through HDR, we will provide the biological
and cultural database searches to be included with the
exemption determination. The City has indicated that they do not need additional coordination efforts with area tribes.

Only the initial database searches have been included in our scope and fee. This effort is broken out in a separate task, which can be removed if the City elects to complete the environmental effort internally or with another consultant.

Task 5 . Engineering Studies and Reports
Geotechnical Engineering
As a firm headquartered in West Sacramento, BCI is
well-versed in the City’s protocols and expectations. The geotechnical scope will include a minimum of four borings along the potential water main alignment, determined based on BCI’s recommendations and understanding of the local geology. The findings and recommendations from BCI’s
investigation will be incorporated into the contract documents.

These will specifically address trench stabilization, protection, backfill, and compaction requirements. A formal geotechnical investigation and report will reduce the potential for claims and associated delays due to differing site conditions and unknown or unstable soil conditions.

Materials Testing. Additionally, we propose using BCI as the City’s third-party material testing consultant during construction. Their proposed services, which ensure quality and compliance with project specifications, are discussed in greater detail in the subsequent section.
23 City of West Sacramento | Section C | Technical Approach 73 Design Utility Potholing (Optional)
Design utility potholing is primarily beneficial to establishing a water main alignment. Upon developing the utility base map, we will review a preliminary alignment with the City along with a pothole map identifying utilities of potential concern. Summit Pipelines has been tasked with performing the utility potholing activities in accordance with the City protocols and procedures. Utility data identified during this potholing activity will be incorporated in the utility base map which will help solidify a water main’s alignment.

Construction General Permit Compliance
Based on the anticipated project length a Storm Water
Pollution Prevention Plan (SWPPP) and coverage under the State Discharge permit for Storm Water Discharges will not be necessary. However, if the sewer replacement causes the project disturbance to exceed one-acre, JLR will work with the City to prepare a SWPPP and submit a Notice of Intent for the project. If the project remains under one acre of disturbance, a Water Pollution Control Plan will be included with the contract documents to address storm water control.

Task 6. Permits, Agreements, and
Coordination
We anticipate that permitting for the project will include a waiver request from the State Water Resources Control Board Division of Drinking Water (DDW) for water lines
crossing storm drains and sewers. When working in
existing roadways it can be difficult to avoid crossings that do not meet the separation standards. Our team has a format for the waiver requests used on other projects and that is accepted by DDW. Additionally, we have
contract language from recent bids that addresses the
documentation requirements for the crossings during
construction. This language can be incorporated into the City’s documents to ensure that the requirements are met.

Task 7. Utility Coordination
The team will initiate a utility data collection effort to identify known utilities within the project area will be identified. We will solicit “A, B, C Utility Letters” and attend utility coordination meetings with utility companies.

Task 8. Design
We will discuss with the City the best approach in
developing and bidding the overall project. Based on the States Street project, we recommend developing the
water and sewer designs concurrently. JLR will lead the water main design and HDR will lead the sewer main
improvement effort. We will work collaboratively to gather all necessary data to develop water (and fiber optics) and sewer plans along with the necessary contract documents.

It is our understanding that the City will provide feedback to refine the following specific design scope:
• Water mains that need replacement based on the City’s 2024 WMP updates.
• Acceptable fiber optics alignment.
• Sewer rehabilitation and repair improvements based on condition assessment results and data analyses.

Preliminary Design (30%)
We will prepare 30% preliminary water/fiber optics and sewer plans along with an engineer’s opinion of probable cost for both the water and sewer improvements. Pending the probable costs, decisions will be made regarding the scale of water and sewer improvements to make, the extent of the fiber optics backbone, and what surface enhancements (e.g., entire road slurry seal) should be included in the final design submittals.

Initial Design Submittal (60%)
Progressing from the 30% preliminary design, the 60%
plans, specifications, and probable cost estimates (PS&E) will present the final fiber optics, water main, and sewer main alignments. If the water/fiber optics and sewer
plans remain one project, the 60% plans will include
necessary water and sewer details, a water service
reconnection table, a sewer cleanout and lower lateral
improvement table, water main tie-in connection details, and fiber optics plan and profiles and details. The 60% technical specifications will also include special provisions, bid schedule, and measurement and payment. Upon a
thorough QA/QC, the 60% PS&E will be submitted to the
City for review and comment.
60% Review Meeting. This task includes a 60% PS&E
comment review meeting with the City upon receiving
comments. Following this review meeting, a constructability review field walk will be scheduled to more closely review and finalize any remaining design issues or concerns (e.g., finalize the alignments). Should it be determined necessary, potholing may be implemented to positively locate utilities believed to exist and to confirm potential conflicts with a new alignment or tie-in. As an option, Summit Pipelines can perform utility potholing (up to 30 locations); this information will be incorporated into the plan and profiles.

Verifying questionable utilities in advance will help minimize potentially costly change orders during construction and help to improve the accuracy of the DDW separation waiver.

Permitting and Regulatory Agency Coordination. Upon
completing the constructability review, the 60% set of
plans will be updated to show the final sewer and water main alignments for submittal to the following permitting and regulatory agencies: 1) City’s encroachment permits (if necessary), 2) CEQA Categorical Exemption, 3), City’s Fire Department for fire hydrant placement acceptance,
and 4) State Water Resources Control Board Division of
Drinking Water for a waiver request of utility separation requirements. This permitting stage effort will be critical to finalizing the bid documents.
24 City of West Sacramento | Section C | Technical Approach 74 Additional discussion regarding our permitting approach is provided below.

Revised Design Submittal (90%)
Building upon the permitting (60%) Plan set, we will begin preparing 90% PS&E for submittal and the City’s review
based on the comments and agency requirements received.

The 90% design will be considered a complete biddable set of documents. Following a QC review, the 90% technical
specifications (including City’s front-end specifications), bid schedule, and measurement and payment will be finalized and submitted to the City for review and comment.

Final Design Submittal (100%)
We will schedule a 90% PS&E comment review meeting
with the City upon receiving comments. From this meeting, we will prepare 100% PS&E (Bid Documents) that will
address all 90% comments. The final design submittal
will include final stamped design plans, specifications, engineer’s estimate, back-up survey data, and final copies of the pre-design report.

Cost Estimating
JLR’s team will prepare water and sewer project cost
estimates at the 30%, 60%, 90%, and 100% design stages.

These estimates will be based on recent unit prices, cost data, and discussions with industry specialists and contractors.

All cost estimates will be tied to the proposed bid items. The team will review the estimates and bid items with the City to ensure alignment with the City’s requirements and available funding, specifically Water Fund 507 and Sewer Fund 502.

Public Outreach
Throughout the Design process, JLR will coordinate closely with the City and other stakeholders, including the general public as needed, to ensure the City’s objectives are met and the design and construction stay on schedule and within budget. JLR will support the City during public meetings (assuming two meetings) to address design-related matters and questions. JLR has templates for other similar projects that could be utilized for public outreach materials, including letters, brochures and public presentations.

Task 9. Bidding Support
The JLR Team will provide bid support services that will include assisting the City conduct a pre-bid meeting, prepare bid document addendum (up to 2) in response to bidder
questions and changes to the bid documents, evaluate and provide a recommendation for award based upon the bid
results. Our team will prepare “Conformed for Construction Plans and Specifications” based on the issued addendum.

Task 10. Design Support During
Construction (OPTIONAL)
Per the RFP, during the construction phase of the project, our team will provide typical engineering services such as submittal reviews, RFI and change order reviews, and occasional site visits to attend meetings. Our team will also support the City during claim requests and change
order preparation. JLR’s level of effort for these services will extend through the entire construction duration. The Baseline Schedule reflects these services as milestones as the construction duration is unknown currently. If desired, JLR can be more involved and provide complete construction management services. Team member Tom Dugan of DME has
extensive construction management experience and clearly understands all of the construction contracting processes, including legal aspects of managing a construction contract.

Project Schedule
The schedule will serve as a baseline and will be updated throughout the project to reflect progress and milestones. 25 City of West Sacramento | Section C | Technical Approach 2025
Task Q1 Q2 Q3 Q4

1. Project Management and Coordination

2. Data Collection and Review

3. Topographic Survey and ROW Mapping

4. CEQA Environmental Documentation

5. Engineering Studies and Reports

6. Permits, Agreements, and Coordination

7. Utility Coordination

8. Design

9. Bidding Support
Optional Task 10 (Design Support during Construction) will occur following bid award and contractor selection.

Figure C-3. Project Schedule
75 JLR Environmental Consultants
CPE25-046 Westmore Oaks/Park Blvd/Jefferson Blvd Sewer & Water Rehabilitation Expires on 04/08/28

EXHIBIT B
Schedule of Performance

76 JLR Environmental Consultants
CPE25-046 Westmore Oaks/Park Blvd/Jefferson Blvd Sewer & Water Rehabilitation Expires on 04/08/28

EXHIBIT C
Schedule of Fees
77 City of West Sacramento

SUMMARY BREAKDOWN
Westmore Oaks Sewer and Water Rehabilitation Project
February 4, 2025
Tasks Total Total Total Total Total

COMPLETE

PROJECT

WESTMORE

OAKS WATER

WESTMORE

OAKS SEWER

PARK BLVD
SEWER

JEFFERSON

BLVD SEWER
Task 1 - Project Management and Coordination

1.1 Meetings and Consultation Responsibilties $95,620 $38,460 $48,586 $6,288 $2,286

1.1.1 HDR Meeting Support (Optional) $8,960 $0 $7,616 $986 $358

1.2 Reporting and Invoicing $48,170 $8,400 $33,805 $4,375 $1,591 Subtotal Task 1 (Without Optional 1.1.1): $143,790 $46,860 $82,391 $10,662 $3,877 Task 2 - Data Collection and Review

2.1 Data Gathering and Site Investigation $65,060 $17,360 $40,545 $5,247 $1,908

2.2 Sewer CCTV Investigation $261,742 $0 $222,481 $28,792 $10,470

2.2.1 Manhole CCTV Investigation (Optional) $32,475 $0 $27,604 $3,572 $1,299

2.2.2 HDR CCTV Public Outreach Assistance (Optional) $6,720 $0 $5,712 $739 $269 Subtotal Task 2 (Without Optional 2.2.1 & 2.2.2): $326,802 $17,360 $263,026 $34,039 $12,378 Task 3 - Topographic Survey and Right of Way Mapping

3.1 Topographic and Right of Way Mapping $66,620 $39,950 $22,670 $2,934 $1,067 Subtotal Task 3: $66,620 $39,950 $22,670 $2,934 $1,067
Task 4 - CEQA Environmental Documentation

4.1 Notice of Exemption and Supplemental Info $7,140 $1,130 $5,109 $661 $240

4.2 Biological Resources Memo $11,080 $1,130 $8,458 $1,095 $398

4.3 Cultiural and Tribal Resources Assessment and Memorandum $11,080 $1,130 $8,458 $1,095 $398 Subtotal Task 4: $29,300 $3,390 $22,024 $2,850 $1,036
Task 5 - Engineering Studies and Reports

5.1 Geotechnical Engineering $42,604 $24,122 $15,710 $2,033 $739

5.2 Construction General Permit Compliance $11,320 $7,960 $2,856 $370 $134 Subtotal Task 5: $53,924 $32,082 $18,566 $2,403 $874
Task 6 - Permits, Agreements and Coordination

6.1 Permits, Agreements and Coordination $30,360 $29,520 $714 $92 $34 Subtotal Task 6: $30,360 $29,520 $714 $92 $34
Task 7 - Utility Coordination

7.1 Utility Coordination $17,880 $17,880 $0 $0 $0
Subtotal Task 7: $17,880 $17,880 $0 $0 $0
Task 8 - Design

8.1 Preliminary Design (30%) $122,720 $59,830 $53,457 $6,918 $2,516

8.2 Initial Design Submittal (60%) $156,700 $58,260 $83,674 $10,828 $3,938

8.2.1 Design Potholing (Optional) $63,070 $35,875 $23,116 $2,991 $1,088

8.3 Revised Design Submittal (90%) $120,100 $43,060 $65,484 $8,474 $3,082

8.4 Final Design Submittal (100%) $70,270 $27,460 $36,389 $4,709 $1,712 Subtotal Task 8 (Without Optional 8.2.1): $469,790 $188,610 $239,003 $30,930 $11,247 Task 9 - Bidding Support

9.1 Bidding Support $34,780 $13,060 $18,462 $2,389 $869 Subtotal Task 9: $34,780 $13,060 $18,462 $2,389 $869
Task 10 - Design Support During Construction (Optional)

10.1 Design Support During Construction (Optional) $118,577 $45,679 $61,964 $8,019 $2,916 Subtotal Task 10 (Optional): $118,577 $45,679 $61,964 $8,019 $2,916 TOTAL (Without Optional Tasks) $1,130,642 $364,590 $651,144 $84,266 $30,642 TOTAL (With All Optional Tasks Except Task 10.1
Support During Construction) $1,241,867 $400,465 $715,192 $92,554 $33,656

2. Subconsultants (Area West, Blackburn, and Summit) will be billed at actual cost plus %. Our teaming partner (HDR) costs will not be marked up.

1. The individual hourly rates include salary, overhead and profit.

3. Other direct costs (ODCs) such as reprod., delivery, mileage (rates will be current IRS Total
Fee
Total
Fee
Total
Fee
Total
Fee
Total
Fee
78 City of West Sacramento
TOTAL PROJECT - Westmore Oaks Sewer and Water Rehabilitation Project February 4, 2025
Tasks Total
Sara Rogers Adam
Motiejunas Tom Dugan Merissa Guerra
Ligaya
Kohagura
Tom Hoffman
Makayla
Dennis
D Sanchez
K. McCann Brien Clark
Tom
Lagerquist
and Team
Heleana
Galvan Wolfe Caldwell Area West Engineering
Blackburn
Consulting
Summit
Pipelines
PM
(Overall
Project)
PE
(Water
Manager)
CADD
Water QA/QC Staff Engineer
Project
Manager
(Sewer
Manager)
QC
Manager
Staff
Engineer
Condition
Assessment
Corrosion
Assessment CEQA Doc PublicOutreach
Project
Controls
Project
Coord.

CADD
Sewer
Survey &
Mapping Geotechnical CCTV/ Potholing
$210 $170 $115 $195 $115 $365 $310 $195 $270 $300 $250 $280 $180 $130 $145 Task 1 - Project Management and Coordination

1.1 Meetings and Consultation Responsibilties 200 80 0 8 20 72 0 24 0 0 0 0 40 0 444 $95,620 $0 $0 $0 $0 $0 $95,620

1.1.1 HDR Meeting Support (Optional) 0 0 0 0 0 10 0 10 0 0 0 12 0 0 0 32 $8,960 $0 $0 $0 $0 $0 $8,960

1.2 Reporting and Invoicing 80 0 0 0 0 30 0 12 0 0 0 0 60 56 0 238 $48,170 $0 $0 $0 $0 $0 $48,170 Subtotal Task 1 (Without Optional 1.1.1): 280 80 0 8 20 102 0 36 0 0 0 0 60 96 0 682 $143,790 $0 $0 $0 $0 $0 $143,790 Task 2 - Data Collection and Review

2.1 Data Gathering and Site Investigation 20 40 0 8 60 24 8 56 60 0 0 0 0 20 32 328 $65,060 $0 $0 $0 $0 $0 $65,060

2.2 Sewer CCTV Investigation 8 0 0 8 0 36 4 64 80 0 0 0 0 0 0 200 $51,700 $0 $0 $200,040 $200,040 $210,042 $261,742

2.2.1 Manhole CCTV Investigation (Optional) 8 0 0 8 0 6 0 8 10 0 0 0 0 0 0 40 $9,690 $0 $0 $21,700 $21,700 $22,785 $32,475

2.2.2 HDR CCTV Public Outreach Assistance (Optional) 0 0 0 0 0 0 0 0 0 0 0 24 0 0 0 24 $6,720 $0 $0 $0 $0 $0 $6,720 Subtotal Task 2 (Without Optional 2.2.1 & 2.2.2): 28 40 0 16 60 60 12 120 140 0 0 0 0 20 32 528 $116,760 $0 $0 $200,040 $200,040 $210,042 $326,802 Task 3 - Topographic Survey and Right of Way Mapping

3.1 Topographic and Right of Way Mapping 4 24 64 0 16 0 0 0 0 0 0 0 0 0 0 108 $14,120 $50,000 $0 $0 $50,000 $52,500 $66,620 Subtotal Task 3: 4 24 64 0 16 0 0 0 0 0 0 0 0 0 0 108 $14,120 $50,000 $0 $0 $50,000 $52,500 $66,620 Task 4 - CEQA Environmental Documentation

4.1 Notice of Exemption and Supplemental Info 2 0 8 0 0 4 0 4 0 0 8 0 0 12 0 38 $7,140 $0 $0 $0 $0 $0 $7,140

4.2 Biological Resources Memo 2 0 8 0 0 4 0 4 0 0 30 0 0 0 0 48 $11,080 $0 $0 $0 $0 $0 $11,080

4.3 Cultiural and Tribal Resources Assessment and Memorandum 2 0 8 0 0 4 0 4 0 0 30 0 0 0 0 48 $11,080 $0 $0 $0 $0 $0 $11,080 Subtotal Task 4: 6 0 24 0 0 12 0 12 0 0 68 0 0 12 0 134 $29,300 $0 $0 $0 $0 $0 $29,300 Task 5 - Engineering Studies and Reports

5.1 Geotechnical Engineering 4 24 0 8 0 0 0 0 0 0 0 0 0 0 0 36 $6,480 $0 $34,404 $0 $34,404 $36,124 $42,604

5.2 Construction General Permit Compliance 32 0 0 0 40 0 0 0 0 0 0 0 0 0 0 72 $11,320 $0 $0 $0 $0 $0 $11,320 Subtotal Task 5: 36 24 0 8 40 0 0 0 0 0 0 0 0 0 0 108 $17,800 $0 $34,404 $0 $34,404 $36,124 $53,924 Task 6 - Permits, Agreements and Coordination

6.1 Permits, Agreements and Coordination 8 60 0 24 120 0 0 0 0 0 0 0 0 0 0 212 $30,360 $0 $0 $0 $0 $0 $30,360 Subtotal Task 6: 8 60 0 24 120 0 0 0 0 0 0 0 0 0 0 212 $30,360 $0 $0 $0 $0 $0 $30,360 Task 7 - Utility Coordination

7.1 Utility Coordination 0 24 0 0 120 0 0 0 0 0 0 0 0 0 0 144 $17,880 $0 $0 $0 $0 $0 $17,880 Subtotal Task 7: 0 24 0 0 120 0 0 0 0 0 0 0 0 0 0 144 $17,880 $0 $0 $0 $0 $0 $17,880 Task 8 - Design

8.1 Preliminary Design (30%) 80 180 54 16 100 40 20 100 0 16 0 0 0 12 54 672 $122,720 $0 $0 $0 $0 $0 $122,720

8.2 Initial Design Submittal (60%) 68 120 160 16 80 60 40 160 0 0 0 0 0 20 160 884 $156,700 $0 $0 $0 $0 $0 $156,700

8.2.1 Design Potholing (Optional) 4 24 0 0 40 0 0 0 0 0 0 0 0 0 0 68 $9,520 $0 $0 $51,000 $51,000 $53,550 $63,070

8.3 Revised Design Submittal (90%) 60 88 116 8 60 60 32 100 0 0 0 0 0 20 116 660 $120,100 $0 $0 $0 $0 $0 $120,100

8.4 Final Design Submittal (100%) 40 60 60 8 40 24 20 70 0 0 0 0 0 10 60 392 $70,270 $0 $0 $0 $0 $0 $70,270 Subtotal Task 8 (Without Optional 8.2.1): 248 448 390 48 280 184 112 430 0 16 0 0 0 62 390 2608 $469,790 $0 $0 $0 $0 $0 $469,790 Task 9 - Bidding Support

9.1 Bidding Support 8 24 56 4 8 20 0 28 0 0 0 0 0 0 56 204 $34,780 $0 $0 $0 $0 $0 $34,780 Subtotal Task 9: 8 24 56 4 8 20 0 28 0 0 0 0 0 0 56 204 $34,780 $0 $0 $0 $0 $0 $34,780 TOTAL (Without Optional Tasks) 618 724 534 108 664 378 124 626 140 16 68 0 60 190 478 4,728 $874,580 $50,000 $34,404 $200,040 $284,444 $298,666 $1,130,642 TOTAL (With All Optional Tasks Except Task 10.1
Support During Construction) 630 748 534 116 704 394 124 644 150 16 68 36 60 190 478 4,892 $909,470 $50,000 $34,404 $272,740 $357,144 $375,001 $1,241,867

2. Subconsultants (Area West, Blackburn, and Summit) will be billed at actual cost plus %. Our teaming partner (HDR) costs will not be marked up.

Labor Outside Services

1. The individual hourly rates include salary, overhead and profit.

3. Other direct costs (ODCs) such as reprod., delivery, mileage (rates will be current IRS rates), and travel expenses, will be billed at actual cost plus 0%.

Total Hours Total Labor
Costs (1)
Subconsultant
Subtotal
Subconsultant
Total Cost (2)
JLR Enviromental Dugan Management
Engineering HDR Subconsultants
Total
Fee
79 City of West Sacramento
WATER REHAB BREAKDOWN - Westmore Oaks Sewer and Water Rehabilitation Project February 4, 2025
Tasks Total
Sara Rogers Adam
Motiejunas Tom Dugan Merissa Guerra
Area West
Engineering
Blackburn
Consulting
Summit
Pipelines
PM
(Overall
Project)
PE
(Water
Manager)
CADD
Water QA/QC Staff Engineer Survey & Mapping Geotechnical CCTV/ Potholing $210 $170 $115 $195 $115
Task 1 - Project Management and Coordination

1.1 Meetings and Consultation Responsibilties 100 80 0 8 20 208 $38,460 $0 $0 $0 $0 $0 $38,460

1.1.1 HDR Meeting Support (Optional) 0 0 0 0 0 0 $0 $0 $0 $0 $0 $0 $0

1.2 Reporting and Invoicing 40 0 0 0 0 40 $8,400 $0 $0 $0 $0 $0 $8,400 Subtotal Task 1 (Without Optional 1.1.1): 140 80 0 8 20 248 $46,860 $0 $0 $0 $0 $0 $46,860 Task 2 - Data Collection and Review

2.1 Data Gathering and Site Investigation 10 40 0 8 60 118 $17,360 $0 $0 $0 $0 $0 $17,360

2.2 Sewer CCTV Investigation 0 0 0 0 0 0 $0 $0 $0 $0 $0 $0 $0

2.2.1 Manhole CCTV Investigation (Optional) 0 0 0 0 0 0 $0 $0 $0 $0 $0 $0 $0

2.2.2 HDR CCTV Public Outreach Assistance (Optional) 0 0 0 0 0 0 $0 $0 $0 $0 $0 $0 $0 Subtotal Task 2 (Without Optional 2.2.1 & 2.2.2): 10 40 0 8 60 118 $17,360 $0 $0 $0 $0 $0 $17,360 Task 3 - Topographic Survey and Right of Way Mapping

3.1 Topographic and Right of Way Mapping 2 24 64 0 16 106 $13,700 $25,000 $0 $0 $25,000 $26,250 $39,950 Subtotal Task 3: 2 24 64 0 16 106 $13,700 $25,000 $0 $0 $25,000 $26,250 $39,950 Task 4 - CEQA Environmental Documentation

4.1 Notice of Exemption and Supplemental Info 1 0 8 0 0 9 $1,130 $0 $0 $0 $0 $0 $1,130

4.2 Biological Resources Memo 1 0 8 0 0 9 $1,130 $0 $0 $0 $0 $0 $1,130

4.3 Cultiural and Tribal Resources Assessment and Memorandum 1 0 8 0 0 9 $1,130 $0 $0 $0 $0 $0 $1,130 Subtotal Task 4: 3 0 24 0 0 27 $3,390 $0 $0 $0 $0 $0 $3,390 Task 5 - Engineering Studies and Reports

5.1 Geotechnical Engineering 2 24 0 8 0 34 $6,060 $0 $17,202 $0 $17,202 $18,062 $24,122

5.2 Construction General Permit Compliance 16 0 0 0 40 56 $7,960 $0 $0 $0 $0 $0 $7,960 Subtotal Task 5: 18 24 0 8 40 90 $14,020 $0 $17,202 $0 $17,202 $18,062 $32,082 Task 6 - Permits, Agreements and Coordination

6.1 Permits, Agreements and Coordination 4 60 0 24 120 208 $29,520 $0 $0 $0 $0 $0 $29,520 Subtotal Task 6: 4 60 0 24 120 208 $29,520 $0 $0 $0 $0 $0 $29,520 Task 7 - Utility Coordination

7.1 Utility Coordination 0 24 0 0 120 144 $17,880 $0 $0 $0 $0 $0 $17,880 Subtotal Task 7: 0 24 0 0 120 144 $17,880 $0 $0 $0 $0 $0 $17,880 Task 8 - Design

8.1 Preliminary Design (30%) 40 180 54 16 100 390 $59,830 $0 $0 $0 $0 $0 $59,830

8.2 Initial Design Submittal (60%) 34 120 160 16 80 410 $58,260 $0 $0 $0 $0 $0 $58,260

8.2.1 Design Potholing (Optional) 2 24 0 0 40 66 $9,100 $0 $0 $25,500 $25,500 $26,775 $35,875

8.3 Revised Design Submittal (90%) 30 88 116 8 60 302 $43,060 $0 $0 $0 $0 $0 $43,060

8.4 Final Design Submittal (100%) 20 60 60 8 40 188 $27,460 $0 $0 $0 $0 $0 $27,460 Subtotal Task 8 (Without Optional 8.2.1): 124 448 390 48 280 1290 $188,610 $0 $0 $0 $0 $0 $188,610 Task 9 - Bidding Support

9.1 Bidding Support 4 24 56 4 8 96 $13,060 $0 $0 $0 $0 $0 $13,060 Subtotal Task 9: 4 24 56 4 8 96 $13,060 $0 $0 $0 $0 $0 $13,060 Task 10 - Design Support During Construction (Optional)

10.1 Design Support During Construction (Optional) 12 100 80 16 80 288 $41,040 $0 $4,418 $0 $4,418 $4,639 $45,679 Subtotal Task 10 (Optional): 12 100 80 16 80 288 $41,040 $0 $4,418 $0 $4,418 $4,639 $45,679 TOTAL (Without Optional Tasks) 305 724 534 100 664 2,327 $344,400 $25,000 $17,202 $0 $42,202 $44,312 $364,590 TOTAL (With All Optional Tasks Except Task 10.1
Support During Construction) 307 748 534 100 704 2,393 $353,500 $25,000 $17,202 $25,500 $67,702 $71,087 $400,465

2. Subconsultants (Area West, Blackburn, and Summit) will be billed at actual cost plus %. Our teaming partner (HDR) costs will not be marked up.

Total
Fee

1. The individual hourly rates include salary, overhead and profit.

3. Other direct costs (ODCs) such as reprod., delivery, mileage (rates will be current IRS rates), and travel expenses, will be billed at actual cost plus 0%.

Total Hours Total Labor
Costs (1)
Subconsultant
Subtotal
Subconsultant
Total Cost (2)
JLR Enviromental Dugan Management
Engineering Subconsultants
Labor Outside Services
80 City of West Sacramento
SEWER REHAB, PARK BLVD SEWER, AND JEFFERSON BLVD SEWER BREAKDOWN - Westmore Oaks Sewer and Water Rehabilitation Project February 4, 2025
Tasks Total Total Total Total
JLR
Enviromental
Dugan
Management
Engineering

WESTMORE

OAKS SEWER

PARK BLVD
SEWER

JEFFERSON

BLVD SEWER
Sara Rogers Tom Dugan Ligaya
Kohagura
Tom Hoffman
Makayla
Dennis
D Sanchez
K. McCann Brien Clark
Tom
Lagerquist
and Team
Heleana
Galvan Wolfe Caldwell Area West Engineering
Blackburn
Consulting
Summit
Pipelines
PM
(Overall
Project)
QA/QC
Project
Manager
(Sewer
Manager)
QC
Manager
Staff
Engineer
Condition
Assessment
Corrosion
Assessment CEQA Doc PublicOutreach
Project
Controls
Project
Coord.

CADD
Sewer
Survey &
Mapping Geotechnical CCTV/ Potholing
$210 $195 $365 $310 $195 $270 $300 $250 $280 $180 $130 $145 Task 1 - Project Management and Coordination

1.1 Meetings and Consultation Responsibilties 100 0 72 0 24 0 0 0 0 40 0 236 $57,160 $0 $0 $0 $0 $0 $57,160 $48,586 $6,288 $2,286

1.1.1 HDR Meeting Support (Optional) 0 0 10 0 10 0 0 0 12 0 0 0 32 $8,960 $0 $0 $0 $0 $0 $8,960 $7,616 $986 $358

1.2 Reporting and Invoicing 40 0 30 0 12 0 0 0 0 60 56 0 198 $39,770 $0 $0 $0 $0 $0 $39,770 $33,805 $4,375 $1,591 Subtotal Task 1 (Without Optional 1.1.1): 140 0 102 0 36 0 0 0 0 60 96 0 434 $96,930 $0 $0 $0 $0 $0 $96,930 $82,391 $10,662 $3,877 Task 2 - Data Collection and Review

2.1 Data Gathering and Site Investigation 10 0 24 8 56 60 0 0 0 0 20 32 210 $47,700 $0 $0 $0 $0 $0 $47,700 $40,545 $5,247 $1,908

2.2 Sewer CCTV Investigation 8 8 36 4 64 80 0 0 0 0 0 0 200 $51,700 $0 $0 $200,040 $200,040 $210,042 $261,742 $222,481 $28,792 $10,470

2.2.1 Manhole CCTV Investigation (Optional) 8 8 6 0 8 10 0 0 0 0 0 0 40 $9,690 $0 $0 $21,700 $21,700 $22,785 $32,475 $27,604 $3,572 $1,299

2.2.2 HDR CCTV Public Outreach Assistance (Optional) 0 0 0 0 0 0 0 0 24 0 0 0 24 $6,720 $0 $0 $0 $0 $0 $6,720 $5,712 $739 $269 Subtotal Task 2 (Without Optional 2.2.1 & 2.2.2): 18 8 60 12 120 140 0 0 0 0 20 32 410 $99,400 $0 $0 $200,040 $200,040 $210,042 $309,442 $263,026 $34,039 $12,378 Task 3 - Topographic Survey and Right of Way Mapping

3.1 Topographic and Right of Way Mapping 2 0 0 0 0 0 0 0 0 0 0 0 2 $420 $25,000 $0 $0 $25,000 $26,250 $26,670 $22,670 $2,934 $1,067 Subtotal Task 3: 2 0 0 0 0 0 0 0 0 0 0 0 2 $420 $25,000 $0 $0 $25,000 $26,250 $26,670 $22,670 $2,934 $1,067 Task 4 - CEQA Environmental Documentation

4.1 Notice of Exemption and Supplemental Info 1 0 4 0 4 0 0 8 0 0 12 0 29 $6,010 $0 $0 $0 $0 $0 $6,010 $5,109 $661 $240

4.2 Biological Resources Memo 1 0 4 0 4 0 0 30 0 0 0 0 39 $9,950 $0 $0 $0 $0 $0 $9,950 $8,458 $1,095 $398

4.3 Cultiural and Tribal Resources Assessment and Memorandum 1 0 4 0 4 0 0 30 0 0 0 0 39 $9,950 $0 $0 $0 $0 $0 $9,950 $8,458 $1,095 $398 Subtotal Task 4: 3 0 12 0 12 0 0 68 0 0 12 0 107 $25,910 $0 $0 $0 $0 $0 $25,910 $22,024 $2,850 $1,036 Task 5 - Engineering Studies and Reports

5.1 Geotechnical Engineering 2 0 0 0 0 0 0 0 0 0 0 0 2 $420 $0 $17,202 $0 $17,202 $18,062 $18,482 $15,710 $2,033 $739

5.2 Construction General Permit Compliance 16 0 0 0 0 0 0 0 0 0 0 0 16 $3,360 $0 $0 $0 $0 $0 $3,360 $2,856 $370 $134 Subtotal Task 5: 18 0 0 0 0 0 0 0 0 0 0 0 18 $3,780 $0 $17,202 $0 $17,202 $18,062 $21,842 $18,566 $2,403 $874 Task 6 - Permits, Agreements and Coordination

6.1 Permits, Agreements and Coordination 4 0 0 0 0 0 0 0 0 0 0 4 $840 $0 $0 $0 $0 $0 $840 $714 $92 $34 Subtotal Task 6: 4 0 0 0 0 0 0 0 0 0 0 0 4 $840 $0 $0 $0 $0 $0 $840 $714 $92 $34 Task 7 - Utility Coordination

7.1 Utility Coordination 0 0 0 0 0 0 0 0 0 0 0 0 0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Subtotal Task 7: 0 0 0 0 0 0 0 0 0 0 0 0 0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Task 8 - Design

8.1 Preliminary Design (30%) 40 0 40 20 100 0 16 0 0 0 12 54 282 $62,890 $0 $0 $0 $0 $0 $62,890 $53,457 $6,918 $2,516

8.2 Initial Design Submittal (60%) 34 0 60 40 160 0 0 0 0 0 20 160 474 $98,440 $0 $0 $0 $0 $0 $98,440 $83,674 $10,828 $3,938

8.2.1 Design Potholing (Optional) 2 0 0 0 0 0 0 0 0 0 0 0 2 $420 $0 $0 $25,500 $25,500 $26,775 $27,195 $23,116 $2,991 $1,088

8.3 Revised Design Submittal (90%) 30 0 60 32 100 0 0 0 0 0 20 116 358 $77,040 $0 $0 $0 $0 $0 $77,040 $65,484 $8,474 $3,082

8.4 Final Design Submittal (100%) 20 0 24 20 70 0 0 0 0 0 10 60 204 $42,810 $0 $0 $0 $0 $0 $42,810 $36,389 $4,709 $1,712 Subtotal Task 8 (Without Optional 8.2.1): 124 0 184 112 430 0 16 0 0 0 62 390 1318 $281,180 $0 $0 $0 $0 $0 $281,180 $239,003 $30,930 $11,247 Task 9 - Bidding Support

9.1 Bidding Support 4 0 20 0 28 0 0 0 0 0 0 56 108 $21,720 $0 $0 $0 $0 $0 $21,720 $18,462 $2,389 $869 Subtotal Task 9: 4 0 20 0 28 0 0 0 0 0 0 56 108 $21,720 $0 $0 $0 $0 $0 $21,720 $18,462 $2,389 $869 Task 10 - Design Support During Construction (Optional)

10.1 Design Support During Construction (Optional) 12 20 4 80 0 0 20 80 0 20 80 316 $68,260 $0 $4,418 $0 $4,418 $4,639 $72,899 $61,964 $8,019 $2,916 Subtotal Task 10 (Optional): 12 0 20 4 80 0 0 20 80 0 20 80 316 $68,260 $0 $4,418 $0 $4,418 $4,639 $72,899 $61,964 $8,019 $2,916 TOTAL (Without Optional Tasks) 313 8 378 124 626 140 16 68 0 60 190 478 2,401 $530,180 $25,000 $17,202 $200,040 $242,242 $254,354 $766,052 $651,144 $84,266 $30,642 TOTAL (With All Optional Tasks Except Task 10.1
Support During Construction) 323 16 394 124 644 150 16 68 36 60 190 478 2,499 $555,970 $25,000 $17,202 $247,240 $289,442 $303,914 $841,402 $715,192 $92,554 $33,656

2. Subconsultants (Area West, Blackburn, and Summit) will be billed at actual cost plus %. Our teaming partner (HDR) costs will not be marked up.

1. The individual hourly rates include salary, overhead and profit.

3. Other direct costs (ODCs) such as reprod., delivery, mileage (rates will be current IRS rates), and travel expenses, will be billed at actual cost plus 0%.

Total
Fee
Total
Fee
Total
Fee
Total
Hours
Total Labor
Costs (1)
Subconsultant
Subtotal
Subconsultant
Total Cost (2)
Total
Fee
HDR Subconsultants
Labor Outside Services
81 JLR Environmental Consultants
CPE25-046 Westmore Oaks/Park Blvd/Jefferson Blvd Sewer & Water Rehabilitation Expires on 04/08/28

EXHIBIT D
CERTIFICATE OF COMPLIANCE WITH LABOR CODE § 3700
[Labor Code § 1861]
I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.

JLR Environmental Consultants
By:

Jeremy Rogers, President
82 JLR Environmental Consultants
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EXHIBIT E

LABOR COMPLIANCE

1. PREVAILING WAGE
A. The Work contemplated herein constitutes a public work within the meaning of Labor Code sections 1720 and 1771. It shall be mandatory upon the Consultant and upon any Subcontractor, to pay not less than the said specified prevailing rates of wages to all workers employed by them under the Contract in accordance with Labor Code section 1774. The Director of the Department of Industrial Relations ("DIR") of the State of California has determined the general prevailing rate of wages of per diem wages in the locality in which the work is to be performed for each craft or type of worker needed to execute the Contract. The Consultant acknowledges that it has examined the prevailing rate of per diem wages as established by the DIR. Copies of the current schedules for prevailing wages are on file at City Hall, and the contents of those schedules are incorporated herein as if set forth in full. The Consultant shall post a copy of the applicable prevailing wage determinations at each job site, along with any other work place posters required by law.

B. The City will not recognize any claims for additional compensation because of the payment of prevailing wages. The possibility of wage increases is one of the elements to be considered by the Consultant in determining its proposal, and will not under any circumstances be considered as the basis of a claim against the City.

C. By executing this Contract Consultant warrants that it has registered with the Department of Industrial Relations in accordance with Labor Code section 1725.5.

2. PREVAILING WAGE RECORDS
A. The Consultant and each subcontractor shall keep an accurate payroll record which shows the name, address, social security number, correct work classification (in accordance with the wage decision), both straight and overtime worked each day and week, and hourly rate of pay, gross wages earned, deductions made and net wages paid to each journeyman, apprentice, worker or other employee paid by the Consultant /subcontractor in connection with the Work. These payroll records shall be certified and shall be made available at Consultant's principal office. These records shall be maintained during the course of the Work.

The Consultant and all subcontractors shall make the certified payroll records available for inspection by City representatives upon request and shall permit such representatives to interview employees during the work hours on the job site.

B. The City shall notify the Consultant in writing of any discrepancies or violations that are discovered during such inspections. Written notification pursuant to this Section shall include the actions that will be necessary to resolve the discrepancies and/or violations. The Consultant shall be held entirely responsible for the prompt resolution of all non-compliances with the prevailing wage laws, including those pertaining to all subcontractors and any lower-tier subcontractors. The Consultant shall forfeit as penalty to the City the amount specified by law for each calendar day or portion thereof for each worker (whether employed by the Consultant or any subcontractor) paid less than the stipulated prevailing rates for any work done under the Contract in violation of the provisions of the Labor Code and in particular, Section 1775. 83 JLR Environmental Consultants
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C. To the extent applicable, Consultant and subcontractors shall maintain and furnish to the Department of Industrial Relations ("DIR"), a certified copy of each weekly payroll (but no less often than monthly), with a statement of compliance signed under penalty of perjury. Such certified payroll reports shall be transmitted electronically to the DIR.

D. The City will not recognize any claims for additional compensation because of the payment of the prevailing wages. The possibility of wage increases is one of the elements to be considered by the Consultant in entering into the Contract, and will not under any circumstances, other than delays caused by the City, or the City’s agents, be considered as the basis of a claim against the City.

3. Labor Discrimination
Attention is directed to Section 1735 of the Labor Code, which reads as follows:
“No discrimination shall be made in the employment of persons upon public works because of their race, color, national origin or ancestry, physical handicap, mental condition, marital status, or sex of such person, except as provided in Section 12940 of the Government Code, and every General Contractor for public works violating this section is subject to all the penalties imposed for a violation of this chapter.”
4 Eight-Hour Day Limitation
(a) In accordance with the provisions of the Labor Code, and in particular, Sections 1810 to 1815 thereof, inclusive, incorporated herein by reference, eight hours labor shall constitute a day's work, and no worker in the employ of Consultant, or any Subcontractor, doing or contracting to do any part of the work contemplated by the Contract, shall be required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of those provisions; provided that subject to Labor Code Section 1815, a worker may perform work in excess of either eight (8) hours per day or forty (40) hours during any one week upon compensation for all hours worked in excess of eight (8) hours per day or forty (40) hours during any one week at not less than one and one-half times the basic rate of pay.
(b) The Consultant and each Subcontractor shall also keep an accurate record showing the names and actual hours worked of all workers employed by them in connection with the Contract. This record shall be open at all reasonable hours to the inspection of the City. It is hereby further agreed that, except as provided in (a) above, the Consultant shall forfeit as a penalty to the City the sum of twenty-five dollars ($25) for each worker employed in the performance of the Contract by the Consultant or by any of its Subcontractors for each calendar day during which such worker is required or permitted to labor more than eight (8) hours in and one calendar day and forty (40) hours in any one calendar week in violation of Sections 1810 through 1815.

5. Compliance with State Requirements for Employment of Apprentices (a) The Consultant's attention is directed to Section 1777.5 of the Labor Code.

Provisions of said Section pertaining to employment of registered apprentices are hereby incorporated by reference into this Contract. As applicable, the Consultant or any Subcontractor 84 JLR Environmental Consultants
CPE25-046 Westmore Oaks/Park Blvd/Jefferson Blvd Sewer & Water Rehabilitation Expires on 04/08/28
employed by the Consultant in the performance of this Contract shall take such actions as necessary to comply with the provisions of Section 1777.5. 85 CITY COUNCIL AGENDA REPORT
MEETING DATE: April 9, 2025 ITEM # 7
SUBJECT:

CONSIDERATION OF APPROVAL OF THIRD AMENDMENT TO COMMERCIAL LEASE OF POLICE DEPARTMENT FACILITY FOR 1025 TRIANGLE COURT
INITIATED OR REQUESTED BY: REPORT COORDINATED OR PREPARED BY:
[ ] Council [X] Staff
[ ] Other
Fred Arnold, Senior Program Manager
Capital Projects Department
ATTACHMENT [X] Yes [ ] No [ ] Information [ ] Direction [X] Action

OBJECTIVE
The objective of this report is to provide the City Council with sufficient information to consider approval of the third amendment to commercial lease for the City of West Sacramento Police Department Facility located at 1025 Triangle Court.

RECOMMENDED ACTION
Staff respectfully recommends that the City Council:

1. Approve as to form, the third amendment to the City of West Sacramento Police Department commercial lease;

2. Authorize the City Manager, or his designee, to execute the third amendment to the commercial lease of the Police Department headquarters, in its final form, as shall be approved by the City Attorney; and

3. Authorize the City Manager, or his designee, to execute non-substantive changes or modifications to the commercial lease with the approval from the City Attorney.

BACKGROUND
The City of West Sacramento Police Department headquarters has been located at 550 Jefferson Boulevard in West Sacramento since 1995. The building housing the Police Department, which is owned by the City, was conceived as an interim facility to suit department needs for five to ten years. As anticipated, the Police Department outgrew the building, and on January 24, 2005, the City Council approved a lease for additional space at 1025 Triangle Court, Suites 100 and 600 (approximately 10,919 sq. ft.), adjacent to the existing Police Department Headquarters, commonly referred to as the Annex Facility.

In 2007, the Police Department leased additional space in the Annex Facility. In 2009, the Department entered into a commercial lease, effective January 1, 2009, which was later amended by the first amendment, dated August 1, 2010. This amendment included rent credits and applied to Suites 100, 600, and 400. The second amendment, dated August 1, 2020, added approximately 19,477 square feet of space at 1025 Triangle Court in West Sacramento. The City Council subsequently approved a lease for the entire 19,477 square feet, which now accommodates the Department’s volunteer program, property and evidence storage, and the bike patrol program. It also houses specialty unit vehicles and equipment, including the mobile command unit, SWAT vehicle, bomb squad robot and its accessories, and provides space for training and general storage.

As mentioned previously, the City entered into a Second Amendment on August 1, 2020, which expires July 31, 2025. Staff seeks to extend the terms of this lease and maintain a first right of offer for a potential future purchase of the building.

ANALYSIS
Staff has conducted a market rent analysis and negotiated a lease amendment with the owner of the Annex Facility property, Collet & PM Ltd. The Third Amendment provides for a five-year extension of the lease term, through July 31, 2030.
86 Consideration of Approval of Third Amendment to Commercial Lease for 1025 Triangle Court April 9, 2025

Page 2 ends

The rent during the extension period is escalated from the previous market rental rate of 1%, to a current market rate of 2% annual escalation, as follows:

Table 1: 1025 Triangle Court Lease Summary
Year Period Monthly Rent
Year 1 August 1, 2025 to July 31, 2026 $11,111.00
Year 2 August 1, 2026 to July 31, 2027 $11,222.00
Year 3 August 1, 2027 to July 31, 2028 $11,335.00
Year 4 August 1, 2028 to July 31, 2029 $11,448.00
Year 5 August 1, 2029 to July 31, 2030 $11,562.00
The Third Amendment also provides an option to extend the term of the lease for an additional five years following the expiration date at market rent and maintains the City’s first right of offer should the property be offered for sale during the lease term. The building owner, Collet & PM Ltd., has agreed to the terms of the Third Amendment.

Environmental Considerations
Not Applicable
Commission Recommendation
Not Applicable
Strategic Plan Integration
These recommendations support the City Council’s Mission to provide Quality Municipal Services and a City government that is financially sound with a superior workforce.

Alternatives
The Council’s primary alternatives are summarized below:
1) Approve the recommended actions as described above in this report. 2) Alter the recommended actions, or direct staff to alter the recommended actions. 3) Delay the recommended actions or forgo approval of the lease amendment.

Staff recommends the Council proceed with Alternative 1, as described in this report. The lease renewal is critical to the City in continuing essential operations and services.

Coordination and Review
This item was coordinated with staff from the City Manager’s Office, Police Department, Finance Department, and Capital Projects Department and has been reviewed and approved by the City Attorney. The terms of the amendment were negotiated with the property owner’s real estate broker.

Budget/Cost Impact
Funding for the lease of 1025 Triangle Court was approved by the City Council in Resolution 19-70, has been incorporated into the City’s FY 2025/26 operating budgets and is sufficient to fund the FY 2025/26 lease extensions. Future lease years will be incorporated in the corresponding biennial budgets.

ATTACHMENTS

1. Third Amendment Triangle Court

2. Vicinity Map
87 4911-2993-8718.1 007203.031

THIRD AMENDMENT TO COMMERCIAL LEASE
This Third Amendment to Commercial Lease (this “Third Amendment”) is made and entered into as of April 9, 2025 (“Effective Date”), by and between Collet & PM Ltd., a California limited partnership, (“Lessor”) and the City of West Sacramento, a California municipal corporation (“Lessee”).

RECITALS
A. Lessor and Lessee entered into a Commercial Lease dated January 1, 2009, as amended by an Amendment to Commercial Lease dated August 1, 2010 (the "First Amendment"), and a Second Amendment to Commercial Lease dated August 1, 2020 (the “Second Amendment”) (collectively, the “Lease”), for approximately 19,477 square feet of space located at 1025 Triangle Court, West Sacramento, California (“Premises”).

B. Under the terms of the Second Amendment, Lessee exercised its renewal option to extend the Lease Term for five (5) years through July 31, 2025.

C. Pursuant to Section 4 of the Second Amendment, Lessee has exercised its renewal option to extend the Lease Term for an additional five (5) years, through July 31, 2030, at a market rate agreed to by the parties as set forth herein.

NOW, THEREFORE, Lessor and Lessee, in consideration of the mutual promises and concessions contained in this Third Amendment, hereby agree to amend the Lease upon the following terms, covenants and conditions:

AGREEMENT

1. Defined Terms. Unless otherwise defined in this Third Amendment, initially capitalized terms shall have the meaning set forth in the Lease.

2. Lease Term. The Term of the Lease is extended to July 31, 2030 (“Expiration Date”).

3. Monthly Rent. The Monthly Rent payments for the Renewal Term described in Section

4.2 of the Lease are hereby agreed to as follows:

Year 1, from August 1, 2025 to July 31, 2026 $11,111.00 per month Year 2, from August 1, 2026 to July 31, 2027 $11,222.00 per month Year 3, from August 1, 2027 to July 31, 2028 $11,335.00 per month Year 4, from August 1, 2028 to July 31, 2029 $11,448.00 per month Year 5, from August 1, 2029 to July 31, 2030 $11,562.00 per month

4. Renewal Term: Lessee shall have the option to extend the Term of the Lease for one (1), five (5) year period following the Expiration Date (“Renewal Term”), pursuant to the terms of this paragraph (“Option”). Unless Lessee notifies Lessor by March 31, 2030 of its intention to renew this Lease, the Term of the Lease shall terminate as of the Expiration Date. If Lessee exercises its Option to renew the Lease, all terms and conditions of the Lease shall remain in full force and effect upon such renewal, except Monthly Rent, which shall be paid in accordance with Section 4.2 of the Lease, as modified by the First Amendment and Second Amendment. 88 4911-2993-8718.1 007203.031 2

6. Notices. The new Lessor address for notices to be sent in accordance with Section 19 of the Lease is as follows:

Collet & PM Ltd.
c/o Clifton Larson Allen LLP
925 Highlands Pointe Dr. Suite 300
Roseville, CA 95746

7. Miscellaneous.
(a) Binding Effect. This Third Amendment shall inure to and for the benefit of and be binding upon, each party’s respective successors and assigns. (b) Entire Agreement. This Third Amendment and the Lease contain the entire understanding and agreement between the parties and constitute an integration of the entire understanding and agreement of the parties. All prior agreements, conditions, promises, representations, understandings or warranties, whether oral or written, concerning the subject matter of this Third Amendment and the Lease are expressly superseded and have no further force and effect.
(c) Modification. This Third Amendment may not be altered, amended or modified in any respect, except by writing, duly executed by both parties. (d) Construction. The parties acknowledge that each party and its counsel have reviewed and revised this Third Amendment and that the normal rule of construction to the effect that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this Third Amendment.
(e) Affirmation of the Lease. Except as expressly amended in this Third Amendment, the Lease is hereby ratified, affirmed and approved by Lessor and Lessee. (f) Conflicting Provisions. To the extent that any of the provisions of the Lease conflict with any of the provisions of this Third Amendment, the provisions of this Third Amendment shall prevail, but all other terms of the Lease shall remain in full force and effect. (g) Counterpart Copies. This Third Amendment may be signed in counterparts or duplicate copies, and any signed counterpart or duplicate copy shall be equivalent to a signed original for all purposes.
(Signatures on Next Page)
89 4911-2993-8718.1 007203.031 3
IN WITNESS WHEREOF, Lessor and Lessee have executed this Third Amendment as of the Effective Date.

LESSOR:

Collet & PM Ltd.,
a California limited partnership
By: CPM Investment, Inc.,
a California corporation
Its: General Partner
By:

Bette A. Collet, CEO
LESSEE:

The City of West Sacramento,
a California municipal corporation
By:

Amanda Berlin, Assistant City Manager
ATTEST:

By:

Jennifer Cusmir, City Clerk
APPROVED AS TO FORM:

By:

Jeffrey Mitchell, City Attorney
90 I
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POLICE DEPARTMENT IMPROVEMENTS
Located on the Southwest corner of the
intersection of Jefferson Blvd and Triangle Ct.

Attachment 2
I
FIRE
STATION 44
c:::::J Project Limit
Road Classification
- Major Road
-- Minor Road
Prepared on
3/14/2025 by
Cierras
Capital Projects
Department
City of West
91 Sacramento

CITY COUNCIL AGENDA REPORT
MEETING DATE: April 9, 2025 ITEM # 8
SUBJECT:

CONSIDERATION OF APPROVAL OF CONTRACT AMENDMENT NO. 6 WITH BENNETT

ENGINEERING SERVICES FOR THE WASHINGTON PUBLIC INFRASTRUCTURE IMPROVEMENTS PROJECT (CIP 15047)
INITIATED OR REQUESTED BY: REPORT PREPARED BY:

Joanna Ortiz, Assistant Engineer
Capital Projects Department
[ ] Council [X] Staff
[ ] Other
ATTACHMENT [X] Yes [ ] No [ ] Information [ ] Direction [X] Action

OBJECTIVE
The objective of this report is to provide the City Council with sufficient information to approve Contract Amendment No. 6 to the professional services contract with Bennett Engineering Services for the Washington Public Infrastructure Improvements Project, formerly E & F Streets Frontage Improvement project (CIP 15047).

RECOMMENDED ACTION
Staff respectfully recommends that the City Council:
1) Authorize the City Manager, or his designee, to execute Amendment No. 6 to the professional services contract with Bennett Engineering Services to extend the term of the contract to December 31, 2027, and 2) Authorize the City Manager, or his designee, to execute non-substantive changes or modifications, with approval from the City Attorney; and
3) Authorize the City Manager, or his designee, to execute amendments to further extend the term of the contract, if necessary; and
4) Adopt Resolution 25-48 amending the Capital Improvement Program budget for the Washington Pubic Infrastructure Improvement Project (CIP 15047).

BACKGROUND
The Washington District is a 194-acre area bounded by Tower Bridge Gateway on the south, the Sacramento River on the east, A Street on the north, and portions of 6th Street and 8th Street on the west. Located along West Sacramento’s riverfront and within a mile of downtown Sacramento, the Washington District has significant potential for sustainable, mixed-use development. The City of West Sacramento has prioritized investment in planning, deindustrialization, and infrastructure improvements in the Washington District to facilitate redevelopment and create vibrant neighborhoods along the Sacramento River.

The City’s dedication to the Washington District is evident. In 2019, the City completed the $17 million Washington District Sustainable Community Infrastructure Project, its most significant neighborhood investment project to date. To build upon this progress, the City Council approved 2019 and 2020 Community Development Block Grant (CDBG) allocations totaling $438,421 for the Washington Public Infrastructure Improvements Project (“Project”), formerly known as the E & F Streets Frontage Improvement Project within the Washington Neighborhood. The project area is located along the south side of F Street between 5th and 6th Streets.

The Washington Public Infrastructure Improvements Project will address infrastructure deficiencies by completing disconnected sidewalk and street crossing networks to support walkability and connectivity to public transportation and riverfront trails. The project will also install new street lighting and new ADA-compliant curb ramps. Landscaping and irrigation will be added, similar to recently completed landscaping within the Washington District.
92 Washington Public Infrastructure Improvement Project April 9, 2025

Page 2 of 3 ends

City staff solicited proposals for professional services through a Request for Proposals (RFP) posted on the City’s website on August 5, 2020. The City received proposals from the following three firms, listed in alphabetical order:

1. Bennett Engineering Services

2. BKF

3. TJKM
A three (3) person panel ranked and evaluated proposals. The panel concluded that Bennett Engineering Services was the most qualified to complete this assignment.

Amendment No. 4 to the Bennett Engineering Services contract included design for a new traffic signal at the intersection of 5th and F Street. This traffic signal is included as the 5th and F Street Traffic Signal Project in the Capital Improvement Program (CIP 12018).

Due to the location of the project, it required review by the State Historic Preservation Office (SHPO), extending the environmental review process longer than anticipated. The Memorandum of Agreement (MOA) between SHPO and the City was finalized on December 11, 2024, marking a significant milestone in the project's progress.

This agreement allows the City to advance to the next stages of development while ensuring compliance with historic preservation requirements.

ANALYSIS
The project design is currently 95% complete. This amendment proposes extending the contract with the design consultant, Bennett Engineering Services, to allow them to finalize the design and provide construction support.

Since construction funding is not yet available, the contract term will be extended until December 31, 2027, ensuring sufficient time to secure funding for the construction phase.

Environmental Considerations
Activities receiving CDBG funding must satisfy all National Environmental Policy Act (NEPA) and California Environmental Quality Act (CEQA) requirements. The U.S. Department of Housing and Urban Development (HUD) requires the City to complete all required NEPA reviews prior to initiating any grant activity. The City is currently under contract with LSA to finalize the environmental requirements.

Commission Recommendations
The contract amendment was not presented to any commissions, as the recommended action does not introduce any new policy implications or directives.

Strategic Plan Integration
Not Applicable.

Alternatives
The Council’s primary alternatives are summarized below:
1) Approve the recommended actions as stated above.
2) Delay or revise the recommended action.
3) Not approve the recommended action.

Alternatives 2 and 3 are not recommended, as this project is vital to the well-being of the community and delays moving the project forward will potentially compromise public safety, increase risks, and delay necessary improvements to infrastructure.

Coordination and Review
This report was prepared by the Capital Projects Department in coordination with the Economic Development & Housing Department and the Finance Department.

Budget/Cost Impact
Amendment No. 6 is for a term extension to the contract with Bennett Engineering Services, and no additional appropriations are required for this contract at this time, however due to the extended review period of the MOA, the City, with Resolutions 22-4 and 22-21, transferred a portion of the CDBG funds available for the Project into 93 Washington Public Infrastructure Improvement Project April 9, 2025

Page 3 of 3 ends

alternative projects in order to meet the grant expenditure requirements set forth by U.S. Department of Housing and Urban Development.

Resolution 25-48 will transfer Measure G funds into the Project to replace the CDBG funding that was reallocated into other projects.

ATTACHMENTS
1) Washington Vicinity Map
2) CP21-012 Bennett Engineering Contract Amendment 6
3) Resolution 25-48
94 95
Attachment 2
Bennett Engineering Services
CP21-012 Washington Public Infrastructure Improvements Project Expires 12/31/2027
AMENDMENT NO. 6
To the

CONTRACT FOR SERVICES
Between the

CITY OF WEST SACRAMENTO
And

BENNETT ENGINEERING SERVICES
Dated October 14, 2020
This Amendment No. 6 to the Contract for Services between the City of West Sacramento (City) and Bennett Engineering Services (Consultant) dated October 14, 2020, for the Washington Public Infrastructure Improvements Project (formerly known as the E & F Streets Frontage Improvement Project), is made and entered into this 9th day of April 2025. Except as expressly amended herein, the October 14, 2020, Contract for Services is in full force and effect.

RECITALS
WHEREAS, the City and Consultant executed an Agreement for Professional Services dated October 14, 2020 for the design of the E & F Streets Frontage Improvement Project; and WHEREAS, on November 5th, 2021, the City and Consultant executed Amendment 1 to extend the term of the contract; and
WHEREAS, on June 2nd 2021 the City and Consultant executed Amendment/Addendum 2 to update scope and fees; and

WHEREAS, on April 19th, 2023, the City and Consultant executed Amendment 3 to incorporate federal contract provisions which apply to work funded by federal funds, and extend the term of the contract; and
WHEREAS, on July 19th 2023, the City and Consultant executed Amendment 4 to incorporate the 5th and F Street Traffic Signal design; and WHERES, the City authorized Amendment 5 to include scope and compensation for the design for installation of the traffic signal upgrades; and WHEREAS, due to delays in construction additional time is needed to complete the services; and
WHEREAS, the City and Consultant desire to amend said Contract.

NOW, THEREFORE, IT IS MUTUALLY AGREED by parties hereto to amend said agreement as follows:

I. TERM:

The term as set forth in the Contract for Services dated October 14, 2020 shall be revised and shall extend through December 31, 2027
96 Bennett Engineering Services
CP21-012 Washington Public Infrastructure Improvements Project Expires 12/31/2027
IN WITNESS WHEREOF the parties hereto have executed this Agreement as the date herein set forth.

CITY OF WEST SACRAMENTO
By:

Amanda Berlin, Assistant City Manager

BENNETT ENGINEERING SERVICES
By:

Leo Rubio, President

APPROVED AS TO FORM
By:

Jeffrey Mitchell, City Attorney
ATTEST:

By: ________________________________________________________ Jennifer Cusmir, City Clerk
97 RESOLUTION 25-48

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST SACRAMENTO

AMENDING THE CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET FOR THE WASHINGTON PUBLIC INFRASTRUCTURE IMPROVEMENT PROJECT (CIP 15047) WHEREAS, the City of West Sacramento was awarded a Community Development Block Grant of $307,638 for Fiscal Years 2019/2020 through the Department of Housing and Urban Development to fund the Washington Public Infrastructure Improvement Project (CIP 15047) which includes adding sidewalks, lighting, ADA curb ramps and landscaping along the south side of F Street between 5th and 6th Streets; and
WHEREAS, the City of West Sacramento was awarded a Community Development Block Grant of $458,852 for Fiscal Years 2020/2021 through the Department of Housing and Urban Development to fund the Washington Public Infrastructure Improvement Project (CIP 15047); and WHEREAS, the City of West Sacramento was awarded a Community Development Block Grant of $434,217 for Fiscal Years 2021/2022 through the Department of Housing and Urban Development to fund the Washington Public Infrastructure Improvement Project (CIP 15047); and WHEREAS, the Washington Public Infrastructure Improvement Project required a Memorandum of Agreement between the City of West Sacramento and the State Historic Preservation Office (SHPO) in concurrence with Yocha Dehe Wintun Nation in order to satisfy Section 106 requirements; and
WHEREAS, the SHPO review process continued for longer than expected; and WHEREAS, City Council adopted Resolutions 22-4 and 22-21, to transfer the previously allocated CDBG funds in the amount of $458,852 and $ 434,217 into alternative projects in order to meet the grant expenditure requirements set forth by U.S. Department of Housing and Urban Development.

WHEREAS, the project was left in a negative balance; and WHEREAS, based on the project expenses, City staff is requesting and recommending an amount of $150,000 for this project, from Measure G funding; and WHEREAS, the City Council has considered all information related to this matter, as presented at the public meetings of the City Council identified herein, including any supporting reports by City staff.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of West Sacramento as follows:

1. The City Council hereby approves amendments to the Capital Improvement Program (CIP) for the 2023-24 fiscal year as listed below:

SOURCES
$150,000 106-0000-3110 Measure G Fund Balance
$150,000 400-9900-4990/400-15047-4990 Transfer in from Measure $150,000 Total Sources
Attachment 3
98 Resolution 25-48

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USES
$150,000 400-9900-5530/400-15047-5261 Project Budget 15047 $150,000 106-9020-5950 Transfer out to Project
$150,000 Total Uses

2. The City Council hereby finds that the facts set forth in the recitals to this Resolution are true and correct and establish the factual basis for the City Council’s adoption of this Resolution.

3. This Resolution shall take effect immediately upon its adoption.

PASSED AND ADOPTED by the West Sacramento City Council this 9th day of April 2025, by the following vote:

AYES:

NOES:

ABSENT:

Martha Guerrero, Mayor
ATTEST:

Jennifer Cusmir, City Clerk
99 CITY COUNCIL AGENDA REPORT
MEETING DATE: April 9, 2025 ITEM # 9
SUBJECT:

CONSIDERATION OF RESOLUTION 25-40 AUTHORIZING THE SUBMISSION OF AN

APPLICATION TO THE CALIFORNIA INFRASTRUCTURE AND ECONOMIC DEVELOPMENT (“IBANK”) FOR FINANCING BRYTE PARK IMPROVEMENTS AND

INTENT TO REIMBURSE CERTAIN EXPENDITURES FROM PROCEEDS
INITIATED OR REQUESTED BY: REPORT COORDINATED OR PREPARED BY:
[ ] Council [X] Staff
[ ] Other
Susana Jackson, Finance Manager
Finance Department
ATTACHMENT [X] Yes [ ] No [ ] Information [ ] Direction [X] Action

OBJECTIVE
The objective of this report is to obtain approval from the City Council to approve a resolution for the City to Submit an Application to the California Infrastructure and Economic Development Bank (“IBank”) for financing improvements at Bryte Park (CIP 62138) for the City.

RECOMMENDED ACTION
Staff respectfully recommends that the City Council:

1. Approve Resolution 25-40 Authorizing Submission of an Application to IBank to finance improvements at Bryte Park;

2. Authorize the City Manager, or designee, to execute necessary documents; and

3. Authorize the City Manager, or designee, to execute non-substantive changes or modifications with approval from City Attorney.

BACKGROUND
The California Infrastructure and Economic Development Bank was created in 1994 to finance public infrastructure and private development that promote a healthy climate for jobs, contribute to a strong economy and improve the quality of life in California communities. iBank has broad authority to issue tax-exempt and taxable revenue bonds, provide financing to public agencies, provide credit enhancements, acquire or lease facilities, and leverage State and Federal funds. IBank has several programs available; currently the City wishes to participate in IBank’s Infrastructure State Revolving Fund (ISRF) Loan Program.

Currently, the City is working on funding the Bryte Park Master Plan (BPMP) Implementation Project. Bryte Park is a 24.12-acre community park located in the northern portion of West Sacramento in an older neighborhood that was established prior to City incorporation in 1987. The park is in a disadvantaged Census tract that is low income and has insufficient green space. The property is owned by Washington Unified School District (WUSD) and is improved and maintained by the City through a Joint Use Facilities Agreement. Master planning for Bryte Park has spanned 20 years including extensive collaboration between the residents, the City, WUSD, Yolo County, non-profits, health organizations, the active aging community, youth and adult athletic leagues, and local action networks. Due to a recent award of $15 million of federal grant funding through the Outdoor Recreation Legacy Program (ORLP) the City is able to purchase Bryte Park from WUSD and dedicate the 24.12 acres of park space in perpetuity as a public park. Of the $15,000,000 awarded to the City, approximately $4,462,000 will go towards land acquisition and the remaining $10,538,000 will go towards construction. Land acquisition costs will be verified by a property appraisal conducted by a 3rd party Summer of 2025.

Proposed improvements include an all-weather soccer field, a dog park, an aquatics facility, an amphitheater, renovated playfields, renovated tennis courts, renovated basketball courts, new fitness stations, improved walking loops and lighting, a new inclusive restroom, a new parks maintenance building and yard, nearly 200 new trees, and landscaping, and more parking to accommodate all of the activity associated with the new recreation amenities and anticipated increase in park use. The project will create a community park that has outdoor recreation opportunities for all ages and abilities, provide equitable access to outdoor green space and build a safe and welcoming environment for all users to recreate and form social connections. The many trees and natural green spaces will help cool the air, reduce pollution, and have positive effects on physical and mental health.
100
IBank Participation Resolution 25-40
April 9, 2025

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The BMPM Implementation project (CIP-62138) currently has funding of $30,525,000 including the ORLP grant.

In June 2023, the City Council approved a contract with Verde Design Inc. to complete a 100% design plans and provide an estimated construction budget to the City.

ANALYSIS
Verde Design Inc. has completed 80% design for the BPMP Implementation Project with an estimated construction budget of $58 million. Construction is scheduled to take place from November 2025 – November 2028.

Participating in the IBank program will provide essential funding to close the project’s estimated $32 million funding gap while allowing the City to reimburse itself from the proceeds of the ISRF Program. The IBank program allows municipal agencies to borrow up to $65 million per project. Additionally, under IBank rules, cost reimbursement is permitted no earlier than 60 days from this action. Approval is recommended to account for potential federal funding challenges or unforeseen increases in the final construction budget. Once the City’s application is approved, Council will have authority to approve the final funding amount.

Environmental Considerations
Not applicable
Commission Recommendation
The Parks, Recreation and Intergenerational Services Commission is supportive of the BPMP Implementation Project.

Strategic Plan Integration
These contracts further the City’s mission to maintain a financially sound government by ensuring the City’s primary General revenue sources are accurate, reviewed appropriately, and continue to fund the services provided by the City to its residents and businesses. The Implementation of the BPMP aligns with the City’s 2019 Strategic Plan Management Agenda High Priority item: “Parks, Recreation and Open Space Master Plan Implementation,” and the City’s Strategic Plan goal “West Sacramento: Preferred place to live, work, learn and play.” The BPMP Implementation remains a top priority for City Council, as reflected on the 2025 policy agenda.

Alternatives
The Council could choose not to approve the resolution and direct staff to find other means of financing which may not allow reimbursement of City expenses. This alternative is not recommended since this would delay the BPMP Implementation Project and would inhibit the City’s ability to utilize grant funds that have already been secured as part of this project.

Coordination and Review
The Finance Division, along with Capital Projects and Parks and Recreation departments have collaborated and researched this option as an important step in completing the project.

Budget/Cost Impact
There is no cost to the City for submitting an application to IBank. However, if the financing application is ultimately approved, the adoption of the attached resolution allows for the City to reimburse project costs up to 60 days prior to the date the resolution is adopted.

IBank staff recommend applying for more than the necessary amount to ensure full project funding in the case any other funding sources fall through or more funding is needed for the project. Their ultimate goal is to see the project completed. In that case, City staff would propose applying for at least the gap in funding needed, and up to the maximum amount of funding available. Final amounts will be approved by Council before the financing moves forward and will be dependent upon on interest rates in effect at the time and available funds for repayment. The proposed repayment source for this loan would be Measure N fund, though since Measure N is a general tax revenue, IBank would consider the General Fund as a whole, including tax measure funds, the source of repayment. There is currently annual capacity of approximately $1.0 million in the Measure N fund.

For consideration, at an interest rate of 5% over 30 years, the rough estimated payment for a $40 million borrowing is $2.6 million annually. The payment for $60 million would be closer to $4 million annually. Additional funding will likely be required to implement this financing. Staff will continue to work on funding options for the project and for the potential IBank loan between now and final approval of the financing.

ATTACHMENT

1. Resolution 25-40
101
1 RESOLUTION 25-40

A RESOLUTION OF THE CITY OF WEST SACRAMENTO AUTHORIZING THE

SUBMISSION OF AN APPLICATION TO THE CALIFORNIA INFRASTRUCTURE AND ECONOMIC DEVELOPMENT BANK (“IBANK”) FOR FINANCING IMPROVEMENTS

AT BRYTE PARK, AUTHORIZING THE INCURRING OF AN OBLIGATION PAYABLE

TO IBANK FOR THE FINANCING OF A CAPITAL IMPROVEMENT PROJECT IF

IBANK APPROVES SAID APPLICATION, DECLARAING OFFICIAL INTENT TO

REIMBURSE CERTAIN EXPENDITURES FROM THE PROCEEDS OF AN

OBLIGATION, AND APPROVING CERTAIN OTHER MATTERS IN CONNECTION

THEREWITH
WHEREAS, the California Infrastructure and Economic Development Bank (“IBank”) administers a financing program to assist local governments with the financing of eligible projects in accordance with Section 63000 et seq. of the California Government Code (the “Act”); and
WHEREAS, IBank created the Infrastructure State Revolving Fund Program (“ISRF Program”) pursuant to the provision of the Act; and
WHEREAS, IBank has instituted an application process for financing under its ISRF Program; and
WHEREAS, IBank’s Criteria, Priorities and Guidelines for the Selection of Projects for Financing under the ISRF Program, dated June 28, 2023, and as may thereafter be amended from time to time (the “Criteria”), establishes requirements for the financing of projects under the ISRF Program; and
WHEREAS, the City of West Sacramento (“Applicant”) desires to submit an application (“Financing Application”) to IBank under the ISRF Program for financing and refinancing the costs of the Bryte Park Master Plan Implementation Project (CIP-62138) (“Project”) in an amount not to exceed $60 million; and
WHEREAS, the Act and the Criteria require the Applicant to make, by resolution of its governing body, certain findings prior to a project being selected for financing by IBank; and WHEREAS, the Applicant expects to incur or pay certain expenditures in connection with the Project from its General Fund that are reimbursable with the proceeds of tax exempt bonds or other tax exempt securities under Federal Tax Law (defined below) prior to incurring indebtedness for the purpose of financing costs associated with the Project on a long-term basis (the “Reimbursement Expenditures”); and
WHEREAS, the Applicant reasonably expects that a financing arrangement (“Obligation”) in an amount not expected to exceed $60 million will be entered into under and memorialized by one or more financing agreements and related documents (collectively, the “Financing Agreement”) and that certain proceeds of such Obligation will be used to reimburse the Applicant for Reimbursement Expenditures incurred or paid prior to incurring the Obligation; and
WHEREAS, the Applicant acknowledges that IBank funds the ISRF Program, in part, with the proceeds of tax exempt bonds and, as such, has certain compliance obligations that 102
2 may require it to have the Applicant enter into one or more new financing agreements to replace the Financing Agreement (collectively, the “Replacement Agreement”) on terms and conditions substantially identical to the original Financing Agreement.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of West Sacramento as follows:

Section 1. The City Council hereby approves confirms, ratifies, and affirms all actions of the Applicant’s representatives, employees and officers heretofore taken in connection with, or with respect to, submitting the Financing Application, and the consideration and approval of the Obligation and the Financing Agreement, if IBank approves the Financing Application and the Obligation, and in connection therewith the City Council finds and certifies:
a. The Project facilitates the effective and efficient use of existing and future public resources so as to promote both economic development and conservation of natural resources;
b. The Project develops and enhances public infrastructure in a manner that will attract, create, and sustain long-term employment opportunities; c. That the Project is consistent with the General Plan of the City of West Sacramento, and the General Plan of Yolo County;
d. The proposed financing is appropriate for the Project; e. The Project is consistent with the Criteria; and
f. It has considered (i) the impact of the Project on California’s land resources and the need to preserve such resources; (ii) whether the Project is economically or socially desirable; and (iii) whether the project is consistent with, and in furtherance of the State Environmental Goals and Policy Report (as defined in the Criteria).

Section 2. The Applicant hereby declares its official intent to use proceeds of the Obligation to reimburse itself for the Reimbursement Expenditures with the proceeds of tax exempt bonds or other tax exempt securities issued under the provisions of the Internal Revenue Code of 1986, as amended, and those Treasury Regulations implementing such provisions (collectively, “Federal Tax Law”). This declaration is made solely for purposes of establishing compliance with applicable requirements of Federal Tax Law and its date is controlling for purposes of reimbursement under Federal Tax Law. This declaration does not bind the Applicant to make any expenditure, incur any indebtedness, or proceed with the Project.

Section 3. All of the Reimbursement Expenditures were made no earlier than 60 days prior to the date of this Resolution. The Applicant will allocate proceeds of the Obligation to pay Reimbursement Expenditures within eighteen (18) months of the later of the date the original expenditure was paid or the date the Project was placed in service or abandoned, but in no event more than three (3) years after the original expenditure was paid.

Section 4. The City Manager and his or her designee is hereby authorized and directed to act on behalf of the Applicant in all matters pertaining to the Financing Application, and if IBank approves the Financing Application and the Obligation, the execution of related financial documents, including but not limited to, “the authority to make payments from general fund revenues and other legally available sources of funds for the repayment of the Obligation and to provide covenants relating to the Obligation and as to any security or collateral securing the Obligation”.
103
3 Section 5. If the Financing Application and the Obligation is approved by IBank, the City Manager and his or her designee is authorized to negotiate, enter into and sign financing documents and any amendments thereto, including, but not limited to the Financing Agreement and the Replacement Agreement, with IBank for the purposes of financing the Obligation.

Section 6. This Resolution shall become effective immediately upon adoption.

PASSED AND ADOPTED by the West Sacramento City Council this 9th day of April, 2025, by the following vote:

I, the undersigned, hereby certify that the foregoing Resolution was duly and regularly adopted and passed by the City Council of the City of West Sacramento in a regular meeting assembled on the 9th day of April 2025, by the following vote:

AYES:

NOES:

ABSENT:

Martha Guerrero, Mayor
ATTEST:

Jennifer Cusmir, City Clerk
104

CITY COUNCIL AGENDA REPORT
MEETING DATE: April 9, 2025 ITEM # 10
SUBJECT:

CONSIDERATION OF RESOLUTION 25-20 ADOPTING THE YOLO COUNTY

MULTI-JURISDICTIONAL LOCAL HAZARD MITIGATION PLAN UPDATE INITIATED OR REQUESTED BY: REPORT COORDINATED OR PREPARED BY:
[ ] Council [ X ] Staff
[ ] Other
Bryan Jonson, Fire Marshal
Fire Department
ATTACHMENT [ X ] Yes [ ] No [ ] Information [ ] Direction [ X ] Action

OBJECTIVE
The objective of this report is to obtain City Council approval of the Yolo County Multi-Jurisdictional Local Hazard Mitigation Plan update.

RECOMMENDED ACTION
Staff respectfully recommends that the City Council adopt Resolution 25-20 approving the updated Yolo County Multi-Jurisdictional Local Hazard Mitigation Plan.

BACKGROUND
The City of West Sacramento acknowledges that every jurisdiction is vulnerable to the effects of natural, technological, or human-caused disasters and recognizes the importance of enhancing its ability to protect against local hazards as well as the importance of reducing human suffering, property damage, interruption of public services, and economic losses. In a proactive effort to prepare and fortify against these hazards, the City of West Sacramento collaborated with Yolo County and other neighboring partners to create the Yolo County Multi-Jurisdictional Local Hazard Mitigation Plan, which includes a hazard and risk assessment, a plan to mitigate the hazards and risks that could affect the City, and methods of monitoring, evaluating, and updating the plan.

This document will assist in future planning and mitigation efforts as well as provide compliance with the Disaster Mitigation Act (DMA) of 2000, Section 322, which provides emphasis on hazard mitigation, including the requirement for hazard mitigation plans to remain eligible for pre- and post-disaster hazard mitigation funding.

ANALYSIS
As hazard mitigation plans are required to be reviewed every five years, this five-year planning process began in 2018 utilizing the previously approved document. The working group conducted a comprehensive overview of the plan and the hazards specific to Yolo County and West Sacramento. The five-year planning process included an update of the City’s hazards and risks assessment, engaged the whole community by holding public meetings, amended the list of mitigation projects, as well as provided plan updates. The 2023 updated document being presented to City Council has been approved pending local adoption by the Federal Emergency Management Agency and with the adoption of Resolution 25-20 will continue our efforts to protect the City and its citizens as well as keep the City eligible for state and federal funding.

Environmental Considerations
This item is not a project that is subject to CEQA, because it is not an activity that may cause either a direct or reasonably foreseeable indirect physical change in the environment. (Pub. Resources Code, § 21065; CEQA Guidelines § 15060(c), § 15378(a).)
Commission Recommendation
The Yolo County Multi-Jurisdictional Local Hazard Mitigation Plan was distributed to the City’s Disaster Council and no comments were provided requiring amendments to the document.

Strategic Plan Integration
Adoption of this resolution allows the City to access funding for important prevention measures to mitigate future hazards that face the City, and other improvements supporting the Strategic Plan’s Flood Protection priority.

Alternatives
Since the adoption of a hazard mitigation plan is required for formal approval from the Federal Emergency Management Agency, no other alternative was considered. 105 Public Hearing and Consideration of Resolution 25-20
April 9, 2025

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West Sacramento City CouncilApril 9, 2025

West Sacramento City Council
April 9, 2025