CITY COUNCIL/CEMETERY DISTRICT - CC - REGULAR
MEETING
WEDNESDAY, JANUARY 18, 2023
Adjourned Regular Session 6:00 PM
COUNCIL CHAMBERS 23873 CLINTON KEITH ROAD SUITE 106
WILDOMAR, CA 92595
Joseph Morabito - Mayor/ Chair | District 3
Bridgette Moore - Mayor Pro Tem/ Vice Chair | District 4 Ashlee DePhillippo - Council Member/ Trustee | District 5 Carlos Marquez- Council Member/ Trustee | District 1
Dustin Nigg - Council Member/ Trustee | District 2
Daniel York, City Manager/General Manager Thomas D. Jex, City Attorney/District Counsel The City of Wildomar will be a Safe and Active Community with Responsible Growth and Quality Infrastructure while keeping a Hometown Feel
CITY COUNCIL/CEMETERY DISTRICT - CC - REGULAR MEETING
1 NOTICE:
City Council meetings may be live-streamed, photographed and/or videotaped. Participation at the meeting constitutes consent by members of the public to the City’s and any third party’s use in any media, without compensation or further notice, of audio, video, and/or pictures of meeting attendees.
CALL TO ORDER – ADJOURNED REGULAR SESSION - 6:00 P.M.
ROLL CALL
FLAG SALUTE
PRESENTATIONS
1. Other presentations
DEPARTMENT REPORTS
Public Works/Engineering - Road Construction Updates
Presented By: Jason Farag, Public Works/ Engineering Department RECOMMENDATION:
Receive and file the Road Construction Updates from the Public Works/Engineering Department
PUBLIC COMMENTS
This is the time when the Council receives general public comments regarding any items or matters within the jurisdiction that
do not
appear on the agenda.
COUNCIL COMMUNICATIONS
1. Community events
2. Regional events
3. Chamber of Commerce
4. Riverside Conservation Authority (RCA)
5. Riverside Transit Agency (RTA)
6. Riverside County Transportation Commission (RCTC)
7. League of California Cities
8. Southern California Association of Governments (SCAG)
9. Riverside County Habitat Conservation Agency (RCHCA)
10. Western Riverside Council of Governments (WRCOG)
11. South Coast Air Quality Management District (SCAQMD)
12. Southwest Community Financing Authority (Animal Shelter)
13. Ad Hoc & Subcommittees
APPROVAL OF THE AGENDA AS PRESENTED
The City Council to approve the agenda as it is herein presented, or, if it is the desire of the City Council, the agenda can be reordered, added to, or have items tabled at this time.
CITY COUNCIL/CEMETERY DISTRICT - CC - REGULAR MEETING
2 1.
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and will be enacted by one roll call vote. There will be no separate discussion of these items unless members of the Council, the Public, or Staff request to have specific items removed from the Consent Calendar for separate discussion and/or action.
1.1 Reading of Ordinances
RECOMMENDATION:
Approve the reading by title only of all Ordinances on this agenda.
1.2 Minutes-October 26, 2022-Special Meeting
Presented By: Jandi Aguilar, City Clerk's Office
RECOMMENDATION:
Approve the minutes as presented.
1.3 Warrant Register December 2022
Presented By: Adam Jantz, Administrative Services Department RECOMMENDATION:
Approve the following:
For Fiscal Year 2022/2023
1. Warrant Register dated 12-01-2022 in the amount of $1,364,722.52.
2. Warrant Register dated 12-08-2022 in the amount of $328,841.25.
3. Warrant Registers dated 12-14-2022 in the amount of $193,318.80.
4. Warrant Register dated 12-22-2022 in the amount of $1,181,727.83.
5. Wire Transfer Register dated 11-30-2022 in the amount of $53,132.06.
6. Payroll Register dated 12-01-2022 in the amount of $202,920.68.
1.4 November 2022 Treasurers Report
Presented By: Adam Jantz, Administrative Services Department RECOMMENDATION:
Approve the Treasurer’s Report for November 2022.
1.5 General Plan Update Progress Report #7
Presented By: Matthew Bassi, Planning Department
RECOMMENDATION:
Receive and File.
CITY COUNCIL/CEMETERY DISTRICT - CC - REGULAR MEETING
3 1.6
Second Reading and Adoption of Special Tax Ordinance for Community Facilities District No. 2022-3 (Services for KB Verano)
Presented By: Emily Stadnik, Public Works/ Engineering Department RECOMMENDATION:
Conduct the second reading and adopt an Ordinance entitled:
ORDINANCE NO. 227
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,
CALIFORNIA ACTING IN ITS CAPACITY AS THE LEGISLATIVE BODY OF COMMUNITY FACILITIES DISTRICT NO. 2022-3 (SERVICES FOR KB VERANO)
OF THE CITY OF WILDOMAR AUTHORIZING THE LEVY OF SPECIAL TAXES
1.7 FY2022 Annual Development Impact Fee Report
Presented By: Adam Jantz, Administrative Services Department RECOMMENDATION:
Receive and file the Annual report for the Development Impact Fees for the Fiscal Year Ending June 30, 2022.
1.8 Mission Trail/Sedco Sidewalk Facilities Relocation Agreement with Southern California Edison (CIP 044-3)
Presented By: Jason Farag, Public Works/ Engineering Department RECOMMENDATION:
1. Authorize the City Manager to execute the Facilities Relocation Agreement with Southern California Edison (SCE) for the design and relocation of ten (10) power poles along Mission Trail for the Mission Trail/Sedco Sidewalk Phase III Project (Project); and
2. Adopt a CEQA Categorical Exemption for the project pursuant to Section 15301(c) for improvements to existing highways and streets.
1.9 Records Management Retention Schedule Update
Presented By: Janet Morales, City Clerk's Office
RECOMMENDATION:
Adopt a Resolution entitled:
RESOLUTION NO. 2023 - _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,
CALIFORNIA, UPDATING THE RECORDS RETENTION SCHEDULE FOR THE CITY
CITY COUNCIL/CEMETERY DISTRICT - CC - REGULAR MEETING
4 1.10
34831 Killarney Lane, Parcel 3 of Parcel Map 37276 - Precise Grading Agreement and Stormwater Management/BMP Facilities Agreement
Presented By: Emily Stadnik, Public Works/ Engineering Department RECOMMENDATION:
1. Authorize the City Manager to execute the Precise Grading Agreement and the Stormwater Management/BMP Facilities Agreement with Mr. Thanh T. Tran and Mrs. Nguyen K. Tran.
2. Find that project is categorically exempt from CEQA per Section 15315 (Minor Land Divisions – Class 15) of the CEQA Guidelines.
1.11 Consideration of annual reporting of completed State mandated fire and life safety inspections by the City of Wildomar in compliance with SB 1205 for Fiscal Year 2021-2022.
Presented By: Daniel A York, Fire Department
RECOMMENDATION:
Adopt a resolution entitled:
RESOLUTION NO. 2023 - ____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,
CALIFORNIA, ACKNOWLEDGING RECEIPT OF A REPORT MADE BY THE
FIRE CHIEF OF THE RIVERSIDE COUNTY FIRE DEPARTMENT REGARDING
THE INSPECTION OF CERTAIN OCCUPANCIES REQUIRING ANNUAL
INSPECTIONS IN SUCH OCCUPANCIES PURSUANT TO SECTIONS 13145, 13146, and 17921 OF THE CALIFORNIA HEALTH AND SAFETY CODE
1.12 Annual Statement of Investment Policy
Presented By: Adam Jantz, Administrative Services Department RECOMMENDATION:
City Council adopt a Resolution entitled:
RESOLUTION 2023 - _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,
CALIFORNIA, ADOPTING A STATEMENT OF INVESTMENT POLICY
1.13 Planning Commission Appointments (DePhillippo, Marquez, Morabito)
Presented By: Janet Morales, City Clerk's Office
RECOMMENDATION:
Ratify Mayor Morabito's, Council Member DePhillippo's and Council Member Marquez's nominations to reappoint Commissioners Filar, Strong and Bernard to serve on the Planning Commission for another term ending December 2026.
CITY COUNCIL/CEMETERY DISTRICT - CC - REGULAR MEETING
5 1.14
Second Amendment to Agreement for Services between the City of Wildomar and HR Dynamics & Performance Management, Inc.
Presented By: Daniel A York, City Manager
RECOMMENDATION:
Approve the Second Amendment to the Agreement between the City of Wildomar and HR Dynamics & Performance Management, Inc. to provide Executive Recruitment for the Administrative Services Director, with an additional $22,500 added for the FY 2022/23 Human Resources Contractual Services budget.
1.15 Cultural Resource Treatment and Disposition Agreements between the City of Wildomar and Pechanga and Soboba Band of Luiseno Indians
Presented By: Matthew Bassi, Planning Department
RECOMMENDATION:
Authorize the City Manager to execute the "Cultural Resource Treatment and Disposition Agreement" between the City of Wildomar and Pechanga and Soboba Band of Luiseno Indians for the Wildomar Cottages Affordable Housing Project (PA 22-0024).
1.16 Memorandum of Understanding (MOU) with Riverside County Department of Environmental Health
Presented By: Scott Burns, Building and Safety Department RECOMMENDATION:
Authorize the City Manager to execute the MOU between Riverside County Environmental Health Department and the City of Wildomar.
2. PUBLIC HEARINGS
No items scheduled.
3. GENERAL BUSINESS
3.1 City of Wildomar FY2024 & FY2025 Biennial Budget Goals Workshop
Presented By: Adam Jantz, Administrative Services Department RECOMMENDATION:
Receive comments from the public regarding the development of the City’s Fiscal Year 2023-24 and 2024-25 Biennial Budget Goals for the City.
3.2 Parks and Community Services Special Event Calendar and Marketing
Presented By: Daniel Torres, Community Services Department RECOMMENDATION:
Approve the Parks and Community Services special events calendar through 2023 and Marketing.
CITY COUNCIL/CEMETERY DISTRICT - CC - REGULAR MEETING
6 3.3
Planning Commission Appointment (Mayor Pro Tem Moore)
Presented By: Janet Morales
RECOMMENDATION:
Mayor Pro Tem Moore to nominate a citizen to serve as a Planning Commissioner for a term ending December 2024, subject to ratification by a majority vote of the City Council.
3.4 Termination Agreement Regarding Western Community Energy
Presented By: Daniel A York, City Manager
RECOMMENDATION:
1. Authorize the Mayor to execute the agreement.
2. Discuss other items related to Western Community Energy (WCE).
3.5 Proposed Revisions to the Traffic Signal Mast Arm Street Name Sign Blade Design
Presented By: Jason Farag, Public Works/ Engineering Department RECOMMENDATION:
1. Approve revisions to the Traffic Signal Street Name Sign Blade Standard Design, for standard streets and for Wildomar Trail; and
2. Direct the City Engineer to prepare and approve a new City Standard Drawings for the new designs.
CITY MANAGER REPORT
FUTURE AGENDA ITEMS
Future Agenda Items
RECOMMENDATION:
Title- Councilmember-Anticipated Date
1. Firework Ordinance - Morabito - Feb 2023
2. Clinton Keith Road on/off Ramp Maintenance - Moore - Mar 2023
3. Specifications for Little Free Library and other community donated items - Morabito - Feb 2023
4. Amend Fencing Requirements - Benoit - TBD
5. Amend Multi-Family Design Guidelines - Benoit - TBD
ADJOURN THE CITY COUNCIL MEETING
In accordance with Government Code Section 54952.3, I, Janet Morales, City of Wildomar City Clerk, do hereby declare that the Board of Trustees will receive no compensation or stipend for the convening of the following regular meeting of the Wildomar Cemetery District.
CITY COUNCIL/CEMETERY DISTRICT - CC - REGULAR MEETING
7 4.
CEMETERY CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and will be enacted by one roll call vote. There will be no separate discussion of these items unless members of the Board, the Public, or Staff request to have specific items removed from the Consent Calendar for separate discussion and/or action.
4.1 Minutes-December 14, 2022-Regular Meeting
Presented By: Jandi Aguilar, City Clerk's Office
RECOMMENDATION:
Approve the minutes as presented.
4.2 Warrant Register Cemetery December 2022
Presented By: Adam Jantz, Administrative Services Department RECOMMENDATION:
For Fiscal Year 2022/20231.
1. Warrant Register dated 12-01-2022 in the amount of $1,579.00.
2. Warrant Register dated 12-08-2022 in the amount of $364.03.
3. Warrant Register dated 12-22-2022 in the amount of $6,872.49.
4.3 November 2022 Cemetery Treasurers Report
Presented By: Adam Jantz, Administrative Services Department RECOMMENDATION:
Approve the Treasurer’s Report for November 2022.
4.4 2023 Schedule for Removal of Flowers and Specialty Items
Presented By: Daniel Torres, Wildomar Cemetery
RECOMMENDATION:
Receive and file.
5. CEMETERY PUBLIC HEARINGS
CALL TO ORDER THE ADJOURNED REGULAR WILDOMAR CEMETERY DISTRICT
MEETING
ROLL CALL
PUBLIC COMMENTS
BOARD COMMUNICATIONS
APPROVAL OF THE AGENDA AS PRESENTED
The Board of Trustees to approve the agenda as it is herein presented, or, if it is the desire of the Board, the agenda can be reordered, added to, or have items tabled at this time.
CITY COUNCIL/CEMETERY DISTRICT - CC - REGULAR MEETING
8 6.
CEMETERY GENERAL BUSINESS
GENERAL MANAGER REPORT
FUTURE AGENDA ITEMS
ADJOURN THE WILDOMAR CEMETERY DISTRICT MEETING
PARTICIPATION
The City of Wildomar encourages your participation in the meeting. The following options are available for the public to participate:
1. You may view the Regular Session meeting live on the City of Wildomar’s website at http://www.cityofwildomar.org or on cable TV through Frontier Channel 36 or AT&T channel
99. To view from the website, select the live stream link on the top of the front page.
2. You may participate in person.
PUBLIC COMMENT:
During Public Comment not on the agenda and after each Agenda Item, the Mayor will announce Public Comment. If you would like to speak on that item, please fill out a speaker slip and submit it in the inbox at the front of the room. When the City Clerk announces your name, please come up to the podium. Public Comments are limited to 3 minutes or such other time as the Council may provide. City Council members are not allowed to respond to public comments.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, you should contact the City Clerk’s Office at 951-677-7751 x210.
REPORTS:
All agenda items and reports are available for review at City Hall, 23873 Clinton Keith Road and on the City’s website at the following address:
http://www.cityofwildomar.org/government/agendas___minutes. Any writings or documents provided to a majority of the City Council regarding any item on this agenda (other than writings legally exempt from public disclosure) will be made available by appointment for public inspection at City Hall during regular business hours.
If requested, the agenda and backup materials will be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans With Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and the federal rules and regulations adopted in implementation thereof. Any person that requires a disability-related modification or accommodation, including auxiliary aids or services, in order to participate in the public meeting, may request such modification, accommodation, aid or service by contacting the City Clerk either in person or by phone at 951-677-7751, no later than 10:00 a.m. on the day preceding the scheduled meeting.
CITY COUNCIL/CEMETERY DISTRICT - CC - REGULAR MEETING
9 AFFIDAVIT OF POSTING
I, Janet Morales, Wildomar City Clerk, do certify that at least 72 hours prior to the meeting, a true and correct copy of this agenda was posted at Wildomar City Hall, 23873 Clinton Keith Road; U.S. Post Office, 21392 Palomar Street; Wildomar Library, 34303 Mission Trail Blvd; and on the City’s website at www.cityofwildomar.org.
Janet Morales, CMC
City Clerk
Dated: January 12, 2023.
CITY COUNCIL/CEMETERY DISTRICT - CC - REGULAR MEETING
10 CITY OF WILDOMAR
CC - REGULAR MEETING
DEPARTMENT REPORT
Meeting Date: January 18, 2023
SUBJECT:
Public Works/Engineering - Road Construction Updates
SUBMITTED BY:
Jason Farag
PREPARED BY:
Jason Farag,
ACTION:
Receive and file the Road Construction Updates from the Public Works/Engineering Department
SUMMARY:
This staff report presents an update on major roadway construction projects occurring throughout the City.
BACKGROUND:
The City’s Public Works and Engineering Department (Department) oversees the planning, design, construction, maintenance, and operations of City maintained improvements/infrastructure (Public Improvements). Public Improvements are typically either constructed as a condition of Private Development Projects (PDP) or constructed as part of City Capital Improvement Projects (CIP). In both cases, the City authorizes a private contractor to work within the City right-of-way to construct the Public Improvements through an encroachment permit or a Public Works Construction Contract. Under the permit or contract, the private contractor is responsible and liable to manage and maintain their work and their construction methods to complete the Public Improvements. The permits and contracts place certain responsibilities on the private contractor and provide certain indemnification and insurance coverage to the City. To maintain the appropriate delineation of responsibilities and maintain the City’s indemnification and liability protections, the City does not direct the contractor’s work, schedule, or methods of construction except in instances that are necessary to maintain public health and safety or to make sure that construction complies with all minimum standard requirements. The City may suggest or request that a contractor consider alternative approaches, schedules, etc… but the City does not direct the contractor’s work.
The contractor is responsible for the entire work zone for the duration of their permit or contract, until the City accepts the improvements into the City maintained road system. 11 DISCUSSION:
The attached presentation includes summaries of recent progress and upcoming activities for the major projects with impacts on the City's roadway network. Staff has also created a webpage on the City’s website where users can check for more frequent updates regarding traffic impacts from major roadway construction projects. The webpage can be accessed by visiting the following URL: https://www.cityofwildomar.org/community/construction_alerts
FISCAL IMPACT:
Public Improvements constructed as part of a City CIP are funded as shown in the approved City budget. Public Improvements constructed by a private development project are funded by the private developer. There is no impact to the City’s General Fund.
ATTACHMENTS:
Road Construction Updates Presentation
12 Road
Construction
Updates
Public Works/Engineering Department
City of Wildomar
January 18, 2023
13 Bundy Canyon Rd. (City CIP)
Traffic Signal Installed at Sellers Rd.Traffic Signal Installed at Monte Vista Dr. 14 Bundy Canyon Rd. (City CIP)
New Pavement Complete on North Side of RoadNew Pavement Complete on North Side of Road 15 Bundy Canyon Rd. – Traffic Control Impacts
BUNDY CANYON RD.
MONTE VISTA DR.
SELLERS RD.
CHERRY ST.
CANYON RANCH RD.
WALNUT CREEK DR.Temp. Intersection
Closure
(upcoming)
Temp. Intersection
Closure
(upcoming)
Intersection
Closure (on-going)
16 Bundy Canyon:
One Month
Look-Ahead
Final surface paving on south side of road
Temporary intersection closures for improvements at:
• Walnut Creek Rd.
• Oak Canyon Dr.
• Canyon Ranch Rd.
• Cherry St.
Intersection paving at I-15 N/B Ramps
Activation of Traffic Signals
Traffic signing and striping installation
Estimated Project Completion: February 2023
• Note: Recent rain events have caused some construction delays.
The project is currently projected to be complete by the end of February, weather permitting.
17 Palomar St./Clinton Keith Rd. (City CIP)
Road Widening on East Side of PalomarRetaining Wall Complete on East Side of Palomar 18 Palomar St./Clinton Keith Rd. (City CIP)
Completed Sidewalk on West Side of PalomarOn-going Improvements on West Side of Palomar 19 Palomar St. – Traffic Control Impacts
RENAISSANCE
PLAZA
Project Area
Project Area
Project AreaStorm Drain
Construction
20 Palomar St:
One Month
Look-Ahead
Completion of storm drain facilities
Completion of road widening on Palomar St. and multi-purpose trail construction
Completion of road widening and sidewalk on Clinton Keith Rd.
Completion of crosswalk improvements at Renaissance Plaza Slurry Seal on Palomar St.
Restriping on Palomar St. and Clinton Keith Rd.
Estimated Project Completion: February 2023
• Note: Recent rain events have caused some construction delays. The project is currently projected to be complete in the coming month, weather permitting. 21 Beazer Homes (Grand Ave./McVicar St.)
Grand Ave. Sidewalk and WideningMcVicar Sidewalk and Widening 22 Beazer Homes (Production)
Phase 6 ProductionPhase 6 Production
23 Beazer Homes:
Status Update
Grand Ave: cross-gutters and sidewalk are complete;
SCE relocations are ready to proceed
McVicar St: Street lights, parkway, sidewalk, and
landscaping are complete
Projected McVicar St. Culvert Schedule was
scheduled for January 6th. Currently awaiting break
in rain event to begin construction
Grand Avenue paving and intersection
improvements will begin soon
24 Baxter Village (Drone Photos)
25 Baxter Village (Wildomar Trail)
Wildomar Trail Improvements On-Going
26 Baxter Village (Wildomar Trail)
Kaiser MOB On-Site Work Progressing
27 Baxter Village:
Status Update
Wildomar Trail off-site
improvements and
widening ongoing
On-site Kaiser MOB work
continuing
28 Lennar Horizons (Prielipp Rd./Elizabeth Ln.)
Elizabeth Lane @ Project AccessElizabeth Lane @ Prielipp 29 Lennar Horizons
Production Phase 1Models
30 Lennar Horizons/Villa Siena
Villa Siena Fencing @ Elizabeth Ln.
Horizons Onsite Improvements
31 Horizons:
Status Update
Model Home construction complete
Production phases currently under
construction
Elizabeth Ln. street improvements in
conjunction with Villa Siena on-going
32 KB Home Verano (Summer Sage Way)
Summer Sage Way/Sappington WaySummer Sage Way/Sappington Way 33 KB Home - Verano (Summer Sage Way)
Production PhasesProduction Phases
34 KB Verano:
Status Update
Summer Sage Way construction is
complete
Production phases currently under
construction
Next few weeks we will see:
• Hauling of remaining dirt on & offsite
• Trenching lots for the homes purchased
• Construction of perimeter walls
35 Questions?
For regular updates, visit:
www.cityofwildomar.org/community/construction_alerts
36 CITY OF WILDOMAR
CC - REGULAR MEETING
CONSENT CALENDAR
Agenda Staff Report # 1.1
Meeting Date: January 18, 2023
SUBJECT:
Reading of Ordinances
SUBMITTED BY:
Janet Morales
ACTION:
Approve the reading by title only of all Ordinances on this agenda. 37 CITY OF WILDOMAR
CC - REGULAR MEETING
CONSENT CALENDAR
Agenda Staff Report # 1.2
Meeting Date: January 18, 2023
SUBJECT:
Minutes-October 26, 2022-Special Meeting
SUBMITTED BY:
Jandi Aguilar
PREPARED BY:
Jandi Aguilar,
ACTION:
Approve the minutes as presented.
ATTACHMENTS:
1. Minutes 10-26-22
38 City Council – Special Meeting – Minutes – October 26, 2022 pg. 1
MINUTES
CITY OF WILDOMAR
CITY COUNCIL CC - SPECIAL MEETING
WEDNESDAY, OCTOBER 26, 2022
COUNCIL CHAMBERS
23873 CLINTON KEITH ROAD SUITE 106
WILDOMAR, CA 92595
Special Session 6:00 PM
Members in attendance: Ben J Benoit, Joseph Morabito, Bridgette Moore, Dustin Nigg Members absent: Ashlee DePhillippo
CALL TO ORDER - SPECIAL MEETING
The Special-session meeting was called to order by Mayor Benoit at 6:00 p.m.
ROLL CALL
Staff in Attendance: City Manager York, City Attorney Jex, City Clerk Morales, Administrative Analyst Aguilar, Planning Director Bassi, IT Specialist Sung, Public Works Director Farag, Development Manager Stadnik, and Community Services Director Torres
FLAG SALUTE
The Flag salute was led by Dustin Nigg.
APPROVAL OF THE AGENDA AS PRESENTED
There were no changes to the agenda as presented.
1. CONSENT CALENDAR
No items were scheduled.
2. PUBLIC HEARINGS
No items were scheduled.
3. GENERAL BUSINESS
3.1 Consideration of Franchise Agreement with CR&R Incorporated for the Collection and Transportation of Solid Waste, Recyclable Materials, Organic Waste, and Construction and Demolition Debris (Collection Services) and Other Specified Services
City Manager Dan York and Attorney Erik Vail from Burke William Sorensen presented the staff report.
The following individuals provided public comments:
1. Carlos Marquez
2. Ken Mayes
Moved by Dustin Nigg; seconded by Bridgette Moore to:
39 City Council – Special Meeting – Minutes – October 26, 2022 pg. 2
1. Approve:
RESOLUTION NO. 2022 - 52
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,
CALIFORNIA APPROVING THE FRANCHISE AGREEMENT BETWEEN THE
CITY AND CR&R INCORPORATED FOR THE COLLECTION AND
TRANSPORTATION OF SOLID WASTE, RECYCLABLE MATERIALS, ORGANIC
WASTE, AND CONSTRUCTION AND DEMOLITION DEBRIS AND OTHER
SPECIFIED SERVICES
2. Exempt the proposed franchise agreement under the California Environmental Quality Act
3. Authorize the City Manager to execute the proposed franchise agreement.
Motion Passed: 4- 0
Voting For: Ben J Benoit, Joseph Morabito, Bridgette Moore, Dustin Nigg Voting Against: None
Abstain: None
Absent: Ashlee DePhillippo
3.2 Consider a Services Agreement for Street Sweeping with Sweeping Corp of America (SCA)
Public Works Director presented the Staff report.
Ken Mayes provided public.
Moved by Dustin Nigg; seconded by Bridgette Moore to Receive and File the report.
Motion Passed: 4- 0
Voting For: Ben J Benoit, Joseph Morabito, Bridgette Moore, Dustin Nigg Voting Against: None
Abstain: None
Absent: Ashlee DePhillippo
3.3 Professional Services Agreement for Facility Security and Patrol Services with Absolute International Security.
Ken Mayes provided public comment.
Community Service Director Torres presented the Staff report.
Moved by Dustin Nigg; seconded by Bridgette Moore to authorize the City Manager to execute the professional service agreement with Absolute International Security for Facility Security and Patrol Services; and discussed the use of Measure Z and provided staff direction on how to further appropriate funds.
Motion Passed: 4- 0
40 City Council – Special Meeting – Minutes – October 26, 2022 pg. 3
Voting For: Ben J Benoit, Joseph Morabito, Bridgette Moore, Dustin Nigg Voting Against: None
Abstain: None
Absent: Ashlee DePhillippo
ADJOURN THE CITY COUNCIL MEETING
There being no further business, Mayor Benoit adjourned the regular meeting at 8:02 p.m.
Submitted by: Approved by:
______________________________ ______________________________ Janet Morales, CMC Joseph Morabito
City Clerk Mayor
41 CITY OF WILDOMAR
CC - REGULAR MEETING
CONSENT CALENDAR
Agenda Staff Report # 1.3
Meeting Date: January 18, 2023
SUBJECT:
Warrant Register December 2022
SUBMITTED BY:
1025ed5e-113d-489c-af8e-65a1950c30ca
PREPARED BY:
Nicholas Neidiffer,
ACTION:
Approve the following:
For Fiscal Year 2022/2023
1. Warrant Register dated 12-01-2022 in the amount of $1,364,722.52.
2. Warrant Register dated 12-08-2022 in the amount of $328,841.25.
3. Warrant Registers dated 12-14-2022 in the amount of $193,318.80.
4. Warrant Register dated 12-22-2022 in the amount of $1,181,727.83.
5. Wire Transfer Register dated 11-30-2022 in the amount of $53,132.06.
6. Payroll Register dated 12-01-2022 in the amount of $202,920.68.
DISCUSSION:
The City of Wildomar requires that the City Council audit payments of demands and direct the City Manager to issue checks. The Warrant and Payroll Registers are submitted for approval.
FISCAL IMPACT:
These Warrant, Wire Transfer and Payroll Registers will have a budgetary impact in the amount and fiscal year noted in the recommendation section of this report. These costs are included in the Fiscal Year 2022/23 Budgets.
ATTACHMENTS:
Warrant Reg Dec 2022 Voucher Listings.pdf
42 12/01/2022
Voucher List
City of Wildomar
1 3:18:11PM
Page:
Bank code : wf
Voucher Date Vendor Invoice PO # Description/Account Amount 215901 12/1/2022 001770 AGUILAR, JANDI 113022 11/02/22-11/30/22 MILEAGE
REIMBURSEMENT
60.63 Total : 60.63
215902 12/1/2022 000029 APPLEONE 01-6489877 ADMIN W/E 11/19/22 708.48 Total : 708.48
215903 12/1/2022 001338 DEANZA TERMITE & PEST CONTROL, INC616384A PEST CONTROL MARNA (11/21/22) 50.00 Total : 50.00
215904 12/1/2022 000977 DIAMOND ENVIRONMENTAL SERVICES 4198220 0000426 ROOTED IN NATURE EVENT 2,523.00 Total : 2,523.00
215905 12/1/2022 000022 EDISON 111522-3047B 10/14/22-11/14/22 34311 MISSION TRAIL TC 8.71
4.5810/14/22-11/14/22 31818 CENTRAL ST LS3111522-3243B
4.5510/14/22-11/14/22 34311 MISSION TRAIL LS111522-3950B
6.7210/14/22-11/14/22 31818 CENTRAL TC1111522-5361B
7.2510/14/22-11/14/22 24211 CLINTON KEITH RD111522-7372B
7.3410/14/22-11/14/22 21458 GRAND AVE TC1111522-8688B
10.7510/18/22-11/16/22 31160 CLINTON KEITH RD111722-3767
25.0110/18/22-11/16/22 32975 WILLOW BAY RD111722-5249
84.0510/18/22-11/16/22 32975 WILLOW BAY RD
TC
111722-7633
6,974.6410/14/22-11/14/22 ELECTRIC111822-7151
Total : 7,133.60
215906 12/1/2022 001762 EMERGENCY-1 RESPONSE, INC. 2224 VETERANS DAY 210.00 Total : 210.00
215907 12/1/2022 000941 FRONTIER 112222 11/22/22-12/21/22 FIOS INTERNET
CHARGES
175.98
Total : 175.98
215908 12/1/2022 000685 GREAT AMERICA FINANCIAL SERVIC 32857754 CANNON COLOR COPIER SYST. #018-1765784
214.24
Total : 214.24
215909 12/1/2022 000194 HDL COREN AND CONE SIN023127 OCTOBER 2022 HDL FEES 1,862.96 Total : 1,862.96
43 12/01/2022
Voucher List
City of Wildomar
2 3:18:11PM
Page:
Bank code : wf
Voucher Date Vendor Invoice PO # Description/Account Amount 215910 12/1/2022 000072 INTERWEST CONSULTING GROUP 81945 AUGUST 2022 CONTRACTUAL SVC 89,199.31 50,583.52AUGUST 2022 CONTRACTUAL SVC - CIP81948
Total : 139,782.83
215911 12/1/2022 000072 INTERWEST CONSULTING GROUP 82614 SEPT 2022 CONTRACTUAL SVC 74,092.31 63,003.15SEPT 2022 CONTRACTUAL SVC - CIP83060
Total : 137,095.46
215912 12/1/2022 001640 JAMES MCMINN INC 113022 BUNDY CYN RD WIDE DIF CIP 026-1 PROG PAY
1,069,648.11
Total : 1,069,648.11
215913 12/1/2022 001742 MARSHACK HAYS LLP 14319 WESTERN COMMUNITY ENERGY THROUGH 08/31/2
19.25 Total : 19.25
215914 12/1/2022 001337 MPS SECURITY 2518 0000425 SECURITY SRVCS - 10/24/22-11/06/22 3,686.77 Total : 3,686.77
215915 12/1/2022 000048 MURRIETA LOCK AND SAFE, INC. 10781A KEY DUPLICATE FOR THE PARKS 95.60 Total : 95.60
215916 12/1/2022 001828 QUICK CRETE PRODUCTS CORP. 126303 2 STEEL FUNNEL LID WITH SECURITY CABLE
607.92
Total : 607.92
215917 12/1/2022 000790 SPARKLETTS 111222 CITY HALL DRINKING WATER THROUGH 11/12/2
222.68
Total : 222.68
215918 12/1/2022 000170 STANDARD CHAIR OF GARDNER INV317442 BEN BENOIT-HERITAGE LAMP-LASER
ENGRAVED
375.01
Total : 375.01
215919 12/1/2022 000006 WELLS FARGO PAYMENT REMITTANCE, CENTER110122 VIDEO HOSTING SOFTWARE 250.00 Total : 250.00
Bank total : 1,364,722.52 19 Vouchers for bank code : wf 1,364,722.52Total vouchers :Vouchers in this report 19
44 12/01/2022
Voucher List
City of Wildomar
3 3:18:11PM
Page:
Bank code : wf
Voucher Date Vendor Invoice PO # Description/Account Amount 45 12/08/2022
Voucher List
City of Wildomar
1 3:02:58PM
Page:
Bank code : wf
Voucher Date Vendor Invoice PO # Description/Account Amount 215927 12/8/2022 000033 AMERICAN FORENSIC NURSES 76821 BLOOD DRAW (2) 122.44 122.44BLOOD DRAW (2)76867
Total : 244.88
215928 12/8/2022 000029 APPLEONE 01-6496956 ADMIN W/E 11/26/22 708.48 Total : 708.48
215929 12/8/2022 000034 BIO-TOX LABORATORIES 43605 RC SHERIFF - LAB SERVICES 257.66
51.55RC SHERIFF - LAB SERVICES43606
51.55RC SHERIFF - LAB SERVICES43660
Total : 360.76
215930 12/8/2022 000080 BURKE, WILLIAMS AND SORENSON,, LLP 291449 SEPTEMBER 2022 LEGAL FEES 47,766.00 79,107.02OCTOBER 2022 LEGAL FEES292772
Total : 126,873.02
215931 12/8/2022 001748 CALIFORNIA CONSULTING, INC. 5570 0000412 GRANT WRITING SERVICES FY 22/23 4,850.00 Total : 4,850.00
215932 12/8/2022 001622 COMMERCIAL BUILDING MANAGEMENT, SERVICES INC69327 NOV 2022 JANITORIAL SVC- MARNA
O'BRIEN
4,745.71
0000428
0000428 205.17WILDOMAR PARK CLEANING SVC FY22/23
AS
69328
Total : 4,950.88
215933 12/8/2022 000037 DATA TICKET, INC. 144531 OCT 2022 ONLINE/SSN CITATION
PROCESSING
2,216.38
537.89OCT 2022 DAILY CITE PROCESSING144796
Total : 2,754.27
215934 12/8/2022 000058 DEPARTMENT OF JUSTICE 619740 OCT. 2022 POLICE BLOOD ALCOHOL
ANALYSIS
35.00 Total : 35.00
215935 12/8/2022 000977 DIAMOND ENVIRONMENTAL SERVICES 12522 BREAKFAST WITH SANTA 12/10/22 - ADA REST
670.40
Total : 670.40
215936 12/8/2022 000022 EDISON 112922-6091 10/27/22-11/28/22 21347 COMO ST (LITTLE 49.72 46 12/08/2022
Voucher List
City of Wildomar
2 3:02:58PM
Page:
Bank code : wf
Voucher Date Vendor Invoice PO # Description/Account Amount 215936 12/8/2022 (Continued)000022 EDISON
167.7010/27/22-11/28/22 ELEC 21400 PALOMAR
(CE
112922-7258
585.8610/21/22-11/20/22 32308 MISSION TRL (MAL112922-9129
60.3511/01/22-11/30/22 CFD ZONE 21200122-4845
156.8511/01/22-11/30/22 CFD ZONE 1 32535 W. O.120122-0828 231.9011/01/22-11/30/22 CFD 2013-001-ZONE 2120122-0962
187.4311/01/22-11/30/22 CFD ZONE 3 PALOMAR
AND
120122-1757
5,531.5811/01/22-11/30/22 CSA 103 SALES ACQUISIT120122-4293
48.5911/01/22-11/30/22 20505 PALOMAR ST
(MARN
120122-4487
120.7111/01/22-11/30/22 ELECTRIC CFD 2013-001120122-4610 460.4011/01/22-11/30/22 CSA 103120122-7481
43.7611/01/22-11/30/22 CFD 2013-1
ORANGE/CORA
120122-7504
205.2611/01/22-11/30/22 CFD ZONE 3120122-7694
120.7011/01/22-11/30/22 CFD ZONE 3120122-8975
228.7111/01/22-11/30/22 ELECTRIC CFD 2013-001120122-9127 Total : 8,199.52
215937 12/8/2022 000012 ELSINORE VALLEY MUNICIPAL, WATER DISTRICT12027664 10/08/22-11/08/22 WATER ZONE 52 LOC 01 92.49
44.5210/08/22-11/08/22 WATER ZONE 29 LOC 0212027719
197.0910/08/22-11/08/22 WATER ZONE 71 LOC 0112028000
95.0610/08/22-11/08/22 WATER 32637 GRUELL-FS12028200
1,664.8010/08/22-11/08/22 WATER MARNA O'BRIEN12028281
78.5510/11/22-11/11/22 WATER ZONE 3 LOC 7 M112032927
180.1910/11/22-11-11/22 WATER HERITAGE PK
(AUT
12032940
574.6510/11/22-11-12/22 WATER ZONE 3 LOC 25
M1
12036190
863.0210/11/22-11-12/22 WATER ZONE 3 LOC 25
M2
12036191
1,326.4310/11/22-11-12/22 WATER ZONE 3 LOC 24
M1
12037963
288.0710/12/22-11/12/22 WATER CFD 2013-1, ZONE12039129
451.9310/12/22-11/12/22 WATER MALAGA
GATEWAY P
12039289
631.7910/15/22-11/15/22 WATER ZONE 42 LOC 01
M
12039932
47 12/08/2022
Voucher List
City of Wildomar
3 3:02:58PM
Page:
Bank code : wf
Voucher Date Vendor Invoice PO # Description/Account Amount 215937 12/8/2022 (Continued)000012 ELSINORE VALLEY MUNICIPAL, WATER DISTRICT 227.1410/15/22-11/15/22 WATER ZONE 42 LOC 03
M
12040184
296.0510/15/22-11/15/22 WATER ZONE 42 LOC 02
M
12040185
382.4610/18/22-11/18/2022 ZONE 3 LOC 23 M112042875
64.1510/18/22-11/18/2022 ZONE 30 LOC 212043082
93.6710/18/22-11/18/2022 ZONE 3 LOC 49 M112043122
100.0110/18/22-11/18/2022 ZONE 51 LOC 0112043376
387.3310/18/22-11/18/2022 WATER BASEBALL FIEL12043540
342.7410/18/22-11/18/2022 WATER WINDSON
PARK
12043580
512.2310/18/22-11/18/2022 ZONE 3 LOC 29 M112044085
232.8910/18/22-11/18/2022 WATER ZONE 3 LOC 2912044163
158.4110/18/22-11/18/2022 ZONE 30 LOC 112044166
232.9010/18/22-11/18/2022 ZONE 3 LOC 42 & 4712044265
244.8510/18/22-11/18/2022 WATER 22450 1/2 CER12044661
175.4010/18/22-11/18/2022 WATER 22450
CERVER
12044903
118.7410/18/22-11/18/2022 WATER ZONE 62 2293312045999
55.8110/18/22-11/18/2022 WATER ZONE 67
ARNNE
12046086
Total : 10,113.37
215938 12/8/2022 001762 EMERGENCY-1 RESPONSE, INC. 1973 MARIACHI NIGHT 140.00 140.00TRUNK OR TREAT2298
Total : 280.00
215939 12/8/2022 000060 FEDEX 7-944-33359 FEDEX EXPRESS DELIVERY SERVICES 11/02/22
6.77 Total : 6.77
215940 12/8/2022 001222 FOBRO CONSULTING LLC 145 0000422 CONSULTING SERVICES FOR HOMELESS
PROGRAM
6,276.75
Total : 6,276.75
215941 12/8/2022 001325 GEOCON WEST, INC. 722070418 CIP 059 CONTRACTUAL SVC THROUGH 7/10/22
553.75
3,165.00CIP 059 CONTRACTUAL SVC THROUGH
10/30/22
722110420
48 12/08/2022
Voucher List
City of Wildomar
4 3:02:58PM
Page:
Bank code : wf
Voucher Date Vendor Invoice PO # Description/Account Amount (Continued) Total : 3,718.75 215941 12/8/2022 001325 001325 GEOCON WEST, INC. 215942 12/8/2022 001481 GLADWELL GOVERNMENTAL SERVICES, INC4955 RECORDS RETENTION,
DESTRUCTION,SCANNING
1,125.00
Total : 1,125.00
215943 12/8/2022 001328 GOLDEN STAR TECHNOLOGY INC. INV82776 0000434 GETAC T800 G2 TABLET W/ ACCESSORIES 264.69 Total : 264.69
215944 12/8/2022 000685 GREAT AMERICA FINANCIAL SERVIC 32904984 CANNON COLOR COPIER SYST. #014-1780554
214.24
Total : 214.24
215945 12/8/2022 000634 HEYDAY RECORDS AND EVENTS 12522 BREAKFAST WITH SANTA 12/10/22 - BAND 330.00 Total : 330.00
215946 12/8/2022 001783 HR DYNAMICS & PERFORMANCE 102522 0000421 THROUG 8/28/22 -10/24/22 CLASSIFICATION 3,343.75 Total : 3,343.75
215947 12/8/2022 000499 INLAND EMPIRE LANDSCAPE INC 39957 MISC. REPAIR AT MARNA O'BRIEN PARK 333.00 5,980.00NOV 2022 LANDSCP MARNA O'BRIEN PARK39961
Total : 6,313.00
215948 12/8/2022 000016 INNOVATIVE DOCUMENT SOLUTIONS 246419 11/01/22-11/30/22 CONTRACT COPIER SERVIC
990.17
Total : 990.17
215949 12/8/2022 001153 INTELLI-TECH 15038 CRADLEPOINT ROUTER SUPPLIES FOR
WINDSONG
55.46 Total : 55.46
215950 12/8/2022 000647 JOLLY JUMPS 12522 BREAKFAST WITH SANTA 12/10/22 - SANTA RE
695.00
Total : 695.00
215951 12/8/2022 001657 LIFE STORAGE 120522 RENTAL 10X10 STORAGE UNIT - COVID MATERI
261.25
215.00RENTAL 10X10 STORAGE UNIT - COVID
MATERI
122522
Total : 476.25
215952 12/8/2022 001398 LUNA, CAMERON 120622 11/19/22-12/02/22 MILEAGE REIMBURSE CIP 16.88 49 12/08/2022
Voucher List
City of Wildomar
5 3:02:58PM
Page:
Bank code : wf
Voucher Date Vendor Invoice PO # Description/Account Amount (Continued) Total : 16.88 215952 12/8/2022 001398 001398 LUNA, CAMERON 215953 12/8/2022 001046 MUNICIPAL CONSULTING SERVICES, LLC12522 11/02/22-11/30/22 - PROJECT CONSULTANT 3,877.50 Total : 3,877.50
215954 12/8/2022 001107 PLACEWORKS 80057 OCTOBER 2022 CONTRACTUAL SVC - CIP 059
61,275.60
Total : 61,275.60
215955 12/8/2022 000042 PV MAINTENANCE, INC. 005-261 NOVEMBER 2022 CITYWIDE MAINTENANCE CONTR
41,487.87
Total : 41,487.87
215956 12/8/2022 000461 QUALITY CODE PUBLISHING LLC 2022-318 SUPPLEMENT SVC TO MUNICIPAL CODE 5,260.15 Total : 5,260.15
215957 12/8/2022 001896 RAMIREZ, MARIA 101022 REFUND OF UNUSED DEVELOPERS DEPOSIT #22-
463.02
Total : 463.02
215958 12/8/2022 001895 SOBOBA BAND OF LUISENO INDIANS 02 AUGUST 2022 CONTRACTUAL SVC - 059 11,281.50 Total : 11,281.50
215959 12/8/2022 001806 SOUTHERN CALIFORNIA NEWS, GROUP 11545486 PUBLIC NOTICE - ORD 218 355.68 685.80PUBLIC NOTICE - NOTICE OF ELECTION11548705
Total : 1,041.48
215960 12/8/2022 001720 STERICYCLE, INC 8002807408 CONTRACTUAL SHREDDING SVC 258.85 Total : 258.85
215961 12/8/2022 000242 SWRCB SW-0247647 07/01/22-06/30/23 ANNUAL PERMIT FEE 17,666.00 Total : 17,666.00
215962 12/8/2022 001505 THE ENDEAVOR PRODUCTION, GROUP 1045 DECEMBER 2022 MAYOR'S MINUTE 500.00 Total : 500.00
215963 12/8/2022 001243 THRILLOGY ENTERPRISES, LLC 12522 BREKFAST WITH SANTA 12/10/2022
TAPSNAP P
840.00
Total : 840.00
215964 12/8/2022 000437 VERIZON WIRELESS 9921178982 11/23/22-12/22/22 DATA INTERNET CHARGE 905.96 50 12/08/2022
Voucher List
City of Wildomar
6 3:02:58PM
Page:
Bank code : wf
Voucher Date Vendor Invoice PO # Description/Account Amount 215964 12/8/2022 (Continued)000437 VERIZON WIRELESS
116.0311/23/22-12/22/22 DATA INTERNET CHARGE992178983
Total : 1,021.99
Bank total : 328,841.25 38 Vouchers for bank code : wf 328,841.25Total vouchers :Vouchers in this report 38
51 12/14/2022
Voucher List
City of Wildomar
1 2:13:28PM
Page:
Bank code : wf
Voucher Date Vendor Invoice PO # Description/Account Amount 215970 12/14/2022 001770 AGUILAR, JANDI 121322 2022 CITY CLERKS CONFERENCE - MEAL REIMB
51.16 Total : 51.16
215971 12/14/2022 001002 ARCHITERRA DESIGN GROUP 30287 10/25/22-11/24/22 SI COORDINATION 156.25 125.0010/25/22-11/24/22 PLAN CHECK - 3RD PC30288
93.7510/25/22-11/24/22 SI COORDINATION30289
562.5010/25/22-11/24/22 PLAN CHECK - 2ND PR30290
500.0010/25/22-11/24/22 PLAN CHECK - 1ST PAR30291
656.2510/25/22-11/24/22 PLAN CHECK - 1ST REVIE30292
947.4510/25/22-11/24/22 SI
COORDINATION/PREP/R
30293
1,281.2510/25/22-11/24/22 PLAN CHECK - 1ST PC30294
Total : 4,322.45
215972 12/14/2022 001468 BANKS, ARRIN 120722 PLANNING COMMISSION MEETING 12/07/22 75.00 Total : 75.00
215973 12/14/2022 001419 BERNARD, BRIANNA 120722 PLANNING COMMISSION MEETING 12/07/22 75.00 Total : 75.00
215974 12/14/2022 000080 BURKE, WILLIAMS AND SORENSON,, LLP 294187 NOVEMBER 2022 LEGAL FEES 47,810.62 Total : 47,810.62
215975 12/14/2022 000081 CALIFORNIA BUILDING STANDARDS, COMMISSION12822 CALIFORNIA BUILDING STANDARDS ADMIN REVO
1,732.50
Total : 1,732.50
215976 12/14/2022 000785 CORELOGIC SOLUTIONS, LLC 82156287 NOVEMBER 2022 CODE ENFORCEMENT
SOFTWARE
229.75
Total : 229.75
215977 12/14/2022 001623 CORONA, ARACELI 121422 12/10/22 MILEAGE REIMBURSE BREAKFAST W/
21.25 Total : 21.25
215978 12/14/2022 001694 COSTAR REALTY INFORMATION INC 120197645 DEC 2022 CONTRACTUAL SVCS 796.00 Total : 796.00
215979 12/14/2022 000011 CR&R INC. 3063 11/01/22-11/30/22 STREET SWEEPER 574.98 52 12/14/2022
Voucher List
City of Wildomar
2 2:13:28PM
Page:
Bank code : wf
Voucher Date Vendor Invoice PO # Description/Account Amount 215979 12/14/2022 (Continued)000011 CR&R INC.
1,462.0111/30/22 DUMP 40YD BOX353989
248.3112/31/22 3 YD BOX, 90 RECYCLE-BASEBALL
F
354012
287.5812/31/22 3YD BOX, 90G RECYCLE 60GL
GRN-
354069
Total : 2,572.88
215980 12/14/2022 001898 CRIVELLO, ANTHONY 12222 TRAINING REIMBURSEMENT 423.49 Total : 423.49
215981 12/14/2022 000002 CRYSTAL CLEAN MAINTENANCE 1203M JANITORIAL SERVICES -CITY HALL
DECEMBER
3,214.75
Total : 3,214.75
215982 12/14/2022 000082 DEPARTMENT OF CONSERVATION, DIVISION OF ADMIN SERVICE12822 SMIP FEES JUL 2022 - SEPT 2022 5,037.98 Total : 5,037.98
215983 12/14/2022 001343 FILAR, ERIC 120722 PLANNING COMMISSION MEETING 12/07/22 75.00 Total : 75.00
215984 12/14/2022 000941 FRONTIER 120122A 12/01/22 -12/31/22 OFFICE TELEPHONE CHAR
520.60
53.1512/01/22 -12/31/22 OFFICE TELEPHONE
CHAR
120122B
Total : 573.75
215985 12/14/2022 001325 GEOCON WEST, INC. 722100407 CIP 026-1 THROUGH 10/02/22 5,704.50 4,084.75CIP 026-1 THROUGH 10/30/22722110409
Total : 9,789.25
215986 12/14/2022 001666 INFINITY TECHNOLOGIES 1008 0000415 NOV 2022 GIS CONTRACTUAL SERVICES 3,200.00 0000414 11,300.00NOV 2022 IT CONTRACTUAL SERVICES995A
0000440 171.00NOV DATTO OFFICE 365 BACKUP SERVICE
(MON
995B
Total : 14,671.00
215987 12/14/2022 001327 JANTZ, ADAM 121422 12/10/22 MILEAGE REIMBURSE BREAKFAST W/
44.63 Total : 44.63
53 12/14/2022
Voucher List
City of Wildomar
3 2:13:28PM
Page:
Bank code : wf
Voucher Date Vendor Invoice PO # Description/Account Amount 215988 12/14/2022 000879 LLOYD, JOHN 120722 PLANNING COMMISSION MEETING 12/07/22 75.00 Total : 75.00
215989 12/14/2022 000856 MICHAEL BAKER INTERNATIONAL IN 1164178 P/E OCT 30, 2022 CONTRACTUAL SVC- PROJEC
9,825.00
Total : 9,825.00
215990 12/14/2022 000185 PITNEY BOWES 12622 POSTAGE METER REFILL 11/22/22 201.00 Total : 201.00
215991 12/14/2022 001021 SPICER CONSULTING GROUP 1167 FY 22/23 ANNUAL ADMIN LLMD89-1-C/CSA 22/
2,791.67
2,791.67FY 22/23 ANNUAL ADMIN LLMD89-1-C/CSA
22/
1180
5,000.00CDF 2022-1 FORMATION VERANO1194
10,000.00CDF 2022-3 FORMATION VERANO1195
Total : 20,583.34
215992 12/14/2022 000131 WESTERN RIVERSIDE COUNTY, RCA 12822 MSHCP MITIGATION FEES: NOVEMBER 2022
71,046.00
Total : 71,046.00
Bank total : 193,246.80 23 Vouchers for bank code : wf 193,246.80Total vouchers :Vouchers in this report 23
54 12/14/2022
Voucher List
City of Wildomar
1 3:23:03PM
Page:
Bank code : wf
Voucher Date Vendor Invoice PO # Description/Account Amount 215994 12/14/2022 001899 BERRY, KATHLEEN 12622 CAKE POPS FOR THE STAFF HOLIDAY EVENT
72.00 Total : 72.00
Bank total : 72.00 1 Vouchers for bank code : wf
72.00Total vouchers :Vouchers in this report 1
55 12/22/2022
Voucher List
City of Wildomar
1 1:24:54PM
Page:
Bank code : wf
Voucher Date Vendor Invoice PO # Description/Account Amount 215995 12/22/2022 000031 AFLAC, REMITTANCE PROCESSING, CENTER937867 DEC 2022 CITY COUNCIL MEDICAL INS.
BENEF
1,709.45
Total : 1,709.45
215996 12/22/2022 001770 AGUILAR, JANDI 121522A NEW LAW SEMINAR - FOOD 30.46
91.92HOLIDAY STAFF PARTY-FOOD (DESSERT)121522B
Total : 122.38
215997 12/22/2022 001627 AMERICAN EAGLE TROPHIES 8634 (3) 7X9 PLAQUE (5) 8X10 PLAQUE 402.38 215.33CITY COUNCIL DEPT SUPPLIES8635
Total : 617.71
215998 12/22/2022 000033 AMERICAN FORENSIC NURSES 76937 BLOOD DRAW (1) 66.85 Total : 66.85
215999 12/22/2022 000007 ANIMAL FRIENDS OF THE VALLEY,, INC. NOV. 2022 ANIMAL CONTROL SERVICE NOV. 2022 7,000.00 Total : 7,000.00
216000 12/22/2022 000029 APPLEONE 01-6505860 ADMIN W/E 12/10/22 708.48 Total : 708.48
216001 12/22/2022 001761 CHARTER COMMUNICATIONS 2318120822 CABLE THROUGH 1/07/23-FS61 5.34 Total : 5.34
216002 12/22/2022 001482 CHAVEZ SR, ARTHUR 122022 CIP-026 RIGHT OF WAY SETTLEMENT
AGREEMEN
4,500.00
Total : 4,500.00
216003 12/22/2022 001902 CIVICPLUS LLC 249046 CIVICENGAGE & WEB HOSTING 10,504.20 Total : 10,504.20
216004 12/22/2022 001622 COMMERCIAL BUILDING MANAGEMENT, SERVICES INC69219 0000428 SEP 2022 JANITORIAL SVC - MARNA
O'BRIEN
4,745.71
226.06SEP 2022 SUPPLIES - MARNA O'BRIEN69220
Total : 4,971.77
216005 12/22/2022 001799 COUNTY OF RIVERSIDE PUBLIC, SAFETY ENTERPRISE COMMUNIPE0000000654 MONTHLY RADIO COMMUNICATION 155.34 Total : 155.34
216006 12/22/2022 000988 COUNTY OF RIVERSIDE, INFORMATION TECHNOLOGYIT0000005501 11/01/22-11/29/22 MEETING SUPPORT - 364.25 56 12/22/2022
Voucher List
City of Wildomar
2 1:24:54PM
Page:
Bank code : wf
Voucher Date Vendor Invoice PO # Description/Account Amount (Continued) Total : 364.25 216006 12/22/2022 000988 000988 COUNTY OF RIVERSIDE, INFORMATION TECHNOLOGY 216007 12/22/2022 000035 COUNTY OF RIVERSIDE, TLMA TL0000016602 OCT 2022 SLF COSTS FY22-23 795.50 Total : 795.50
216008 12/22/2022 000027 DIRECT TV 082317220X221213 12/12/22-01/11/23 CABLE SERVICES- CITY H 153.99 Total : 153.99
216009 12/22/2022 000022 EDISON 121422-2123 11/14/22-12/13/22 23873 CLINTON KEITH RD 134.19 151.6811/14/22-12/13/22 23873 CLINTON KEITH RD121422-3487 107.1311/14/22-12/13/22 23873 CLINTON KEITH RD121422-7255
90.8511/15/22-12/14/22 34311 MISSION TRAIL TC121522-3047
36.1211/15/22-12/14/22 31818 CENTRAL ST LS3121522-3243
33.3511/15/22-12/14/22 34311 MISSION TRAIL LS121522-3950
80.4311/15/22-12/14/22 31818 CENTRAL TC1121522-5361
74.8811/15/22-12/14/22 24211 CLINTON KEITH RD121522-7273
81.0511/15/22-12/14/22 21458 GRAND AVE TC1121522-8688
10.7511/17/22-12/16/22 31160 CLINTON KEITH RD121722-3767
10.7511/17/22-12/16/22 32975 WILLOW BAY RD121722-5249
83.1911/17/22-12/16/22 32975 WILLOW BAY RD
TC
121722-7633
Total : 894.37
216010 12/22/2022 001747 FARAG, JASON 122022 12/03/22-12/16/22 MILEAGE
REIMBURSEMENT
37.88 Total : 37.88
216011 12/22/2022 000685 GREAT AMERICA FINANCIAL SERVIC 33001881 CANON COLOR COPIER SYST. #015-1472515
359.97
214.24CANON COLOR COPIER SYST.
#016-1585799
33006176
Total : 574.21
216012 12/22/2022 000634 HEYDAY RECORDS AND EVENTS 121422 ROBERT WALKER PLAYNG CHRISTMAS
CLASSICS
300.00
Total : 300.00
216013 12/22/2022 001783 HR DYNAMICS & PERFORMANCE 122022 0000421 THROUGH 10/25/22 -12/01/22
CLASSIFICATIO
22,000.00
Total : 22,000.00
57 12/22/2022
Voucher List
City of Wildomar
3 1:24:54PM
Page:
Bank code : wf
Voucher Date Vendor Invoice PO # Description/Account Amount 216014 12/22/2022 000499 INLAND EMPIRE LANDSCAPE INC 39959 NOVEMBER 2022 LANDSCAPE REPAIR 1,948.97 10,385.44NOVEMBER 2022 LANDSCAPE
MAINTENANCE - ZO
39960
Total : 12,334.41
216015 12/22/2022 000072 INTERWEST CONSULTING GROUP 83081 OCTOBER 2022 CONTRACTUAL SVC - CIP 26,822.63 69,566.75OCTOBER 2022 CONTRACTUAL SVC83815
Total : 96,389.38
216016 12/22/2022 001640 JAMES MCMINN INC 122022 BUNDY CYN RD WIDE DIF CIP 026-1 PROG PAY
577,346.67
Total : 577,346.67
216017 12/22/2022 000304 JOE A. GONSALVES & SON 160400 0000423 FY 22/23 PROFESSIONAL CONTRACTUAL LEGISL
3,000.00
Total : 3,000.00
216018 12/22/2022 001852 LC PAVING & SEALING, INC 112822 PALOMAR & CLINTON KEITH PAY REQUEST #2
267,716.55
Total : 267,716.55
216019 12/22/2022 000856 MICHAEL BAKER INTERNATIONAL IN 1165961 P/E NOV 27, 202 CONTRACTUAL SVC - PROJEC
10,087.50
Total : 10,087.50
216020 12/22/2022 001337 MPS SECURITY 2597 0000425 SECURITY SRVCS- MARNA O'BRIEN 12/05/22-1
1,670.77
Total : 1,670.77
216021 12/22/2022 001555 NBS 202212-2482 PROFESSIONAL SVCS THROUGH 11/30/22 225.00 Total : 225.00
216022 12/22/2022 001004 PECHANGA BAND OF LUISENO, MISSION INDIANS18156 CONTRACTUAL SVC OCTOBER 2022 9,506.25 Total : 9,506.25
216023 12/22/2022 001107 PLACEWORKS 80421 NOVEMBER 2022 CONTRACTUAL SVC - GP UPDAT
25,877.64
15,465.00NOVEMBER 2022 CONTRACTUAL SVC -
PROJECT
80435
415.00NOVEMBER 2022 CONTRACTUAL SVC -
PROJECT
80436
58 12/22/2022
Voucher List
City of Wildomar
4 1:24:54PM
Page:
Bank code : wf
Voucher Date Vendor Invoice PO # Description/Account Amount 216023 12/22/2022 (Continued)001107 PLACEWORKS
5,007.50NOVEMBER 2022 CONTRACTUAL SVC -
PROJECT
80437
1,820.00NOVEMBER 2022 CONTRACTUAL SVC -
PROJECT
80438
47.50NOVEMBER 2022 CONTRACTUAL SVC -
PROJECT
80439
377.50NOVEMBER 2022 CONTRACTUAL SVC -
PROJECT
80440
10,132.50NOVEMBER 2022 CONTRACTUAL SVC -
PROJECT
80441
1,475.47NOV 2022 CONTRACTUAL SVC- CIP 05980442
Total : 60,618.11
216024 12/22/2022 000186 RIGHTWAY 322500 12/08/22-01/04/23 - PORTA/WASHSTN- WINDS
723.50
Total : 723.50
216025 12/22/2022 001732 ROSALES, ANNELLE 121922 12/03/22-12/16/22 MILEAGE
REIMBURSEMENT
53.13 Total : 53.13
216026 12/22/2022 001101 SIGNS BY TOMORROW 29801 COROPLAST SIGNS REPRODUCTIONS 142.92 Total : 142.92
216027 12/22/2022 001393 SOCALGAS 121322 11/01/22-12/09/22 GAS - FIRE DEPT 32637 100.90 Total : 100.90
216028 12/22/2022 001306 SOCIAL WORK ACTION GROUP 073122 JULY 2022 CONTRACTUAL SERVICE 14,279.85 15,502.50AUGUST 2022 CONTRACTUAL SERVICE083122
16,065.00SEPT 2022 CONTRACTUAL SERVICE09322
15,075.00OCT 2022 CONTRACTUAL SERVICE103022
Total : 60,922.35
216029 12/22/2022 000401 SOUTHERN CALIFORNIA EDISON 432488 NEW METER BUNDY CANYON RD FY21/22 30.78 9,230.09RELOCATE FACILITIES 22500 BUNDY
CANYON R
432571
Total : 9,260.87
216030 12/22/2022 000790 SPARKLETTS 121022 CITY HALL DRINKING WATER THROUGH 12/10/2
324.40
59 12/22/2022
Voucher List
City of Wildomar
5 1:24:54PM
Page:
Bank code : wf
Voucher Date Vendor Invoice PO # Description/Account Amount (Continued) Total : 324.40 216030 12/22/2022 000790 000790 SPARKLETTS 216031 12/22/2022 001258 SUNBELT RENTALS, INC. 133859959-1 EQUIPMENT RENTAL FOR BREAKFAST
WITH SANT
64.04 64.04EQUIPMENT RENTAL FOR BREAKFAST
WITH SANT
133859959-2
Total : 128.08
216032 12/22/2022 001505 THE ENDEAVOR PRODUCTION, GROUP 1035 SEPTEMBER 2022 MAYOR'S MINUTE 500.00 500.00MAYOR'S MINUTE - SAND BAGS1039
500.00MAYOR'S MINUTE - THANK YOU TO BEN1050
Total : 1,500.00
216033 12/22/2022 001599 VERDUZCO, RICARDO GONZALES 122022 CIP 026-1 RIGTH OF WAY SETTLEMENT AGREEM
9,000.00
Total : 9,000.00
216034 12/22/2022 000055 WRCOG 1421 FY 21/22 SB 1383 CAPACITY PLANNING SERVI
928.57
696.43FY 22/23 SB 1383 CAPACITY PLANNING
SERVI
1422
Total : 1,625.00
216035 12/22/2022 001831 YUNEX, LLC 5610282284 TRAFFIC SIGNAL MAINTENANCE OCTOBER 2022
1,494.50
2,075.82TRAFFIC SIGNAL RESPONSE CALL OUT
OCTOBER
5620041581
Total : 3,570.32
Bank total : 1,181,727.83 41 Vouchers for bank code : wf 1,181,727.83Total vouchers :Vouchers in this report 41
60 ACH Date Payee Description Amount
12/5/2022 WEX Inc Fleet Fuel Purchases 20.00$
12/6/2022 WEX Inc Fleet Fuel Purchases 1,226.87
12/12/2022 CFT NV Developments City Hall Lease ‐ December 38,393.68 12/19/2022 US Bank
Business Meals, Conference Expenses,
Organizational Memberships, Special
Event Supplies, Repairs &
Maintenance, and Office Supplies
6,605.51
12/20/2022 Enterprise Fleet Management Monthly City Vehicle Lease Payment 6,209.24 12/29/2022 Viasat Inc Satellite Internet Service ‐ Cemetery District & Parks 175.88
12/29/2022 Viasat Inc Satellite Internet Service ‐ Cemetery District & Parks 500.88
TOTAL 53,132.06$
City of Wildomar
Wire Transfer Register
12/31/2022
61 ACH Date Payee Description Amount
12/8/2022 Heartland Payroll 11/19/2022-12/2/2022 104,174.77 $ 12/22/2022 Heartland Payroll 12/3/2022-12/16/2022 96,919.42 $ 11/30/2022 Heartland Payroll 12/1/2022-12/31/2022 1,826.49 $ TOTAL 202,920.68$
City of Wildomar
Payroll Warrant Register
1/1/2022
62 CITY OF WILDOMAR
CC - REGULAR MEETING
CONSENT CALENDAR
Agenda Staff Report # 1.4
Meeting Date: January 18, 2023
SUBJECT:
November 2022 Treasurers Report
SUBMITTED BY:
Adam Jantz
PREPARED BY:
Adam Jantz,
ACTION:
Approve the Treasurer’s Report for November 2022.
SUMMARY:
November 2022 Treasurer’s Report
BACKGROUND:
Attached is the Treasurer’s Report for Cash and Investments for the month of November 2022. The City utilizes both the California State Treasurer’s Local Agency Investment Fund (LAIF) and the California Asset Management Program (CAMP) for its city investments.
On October 12th, 2022, the City entered into an agreement with PFM Asset Management as an investment advisor for the City’s CAMP investment pool. This will increase the returns on the City investments above the normal CAMP pool rate. Also, the City is currently revising its investment policy under the recommendation of PFM to better define the assets in which the City is allowed to invest in.
FISCAL IMPACT:
None.
ATTACHMENTS:
November 2022 Treasurer's Report
63 BEGINNING + (-) ENDING
FUND ACCOUNT INSTITUTION BALANCE DEPOSITS WITHDRAWALS BALANCE RATE All All WELLS FARGO $ 17,532,864.46 $ 2,888,038.17 (14,056,107.37) $ 6,364,795.26 0.000% TOTAL $ 17,532,864.46 $ 2,888,038.17 $ (14,056,107.37) $ 6,364,795.26
PERCENT OF DAYS STATED
FUND BOOK VALUE FACE VALUE MARKET VALUE PORTFOLIO TO MAT. RATE 100 $ 9,729,906.09 $ 9,729,906.09 $ 9,729,906.09 100.00% 0 2.007% All $ 17,602,506.83 $ 17,602,506.83 $ 17,602,506.83 100.00% 0 3.900% TOTAL $ 27,332,412.92 $ 27,332,412.92 $ 27,332,412.92 100.00% CITY $ 33,697,208.18
+ + (-)
BEGINNING INTEREST WITHDRAWALS/ ENDING STATED
FUND BALANCE PURCHASES DEPOSITED SALES/ BALANCE RATE
100 General $ 9,729,906.09 $ 0.00 $ 0.00 $ 0.00 $ 9,729,906.09 2.007% 100 General $ 5,652,679.27 $ 0.00 $ 18,673.17 $ 0.00 $ 5,671,352.44 3.900% 115 ARPA $ 0.00 $ 5,900,000.00 $ 17,676.99 $ 0.00 $ 5,917,676.99 3.900% 120 AA $ 0.00 $ 5,000,000.00 $ 11,231.17 $ 0.00 $ 5,011,231.17 3.900% 440 DIF Roads $ 0.00 $ 1,000,000.00 $ 2,246.23 $ 0.00 $ 1,002,246.23 3.900% TOTAL $ 15,382,585.36 $ 11,900,000.00 $ 49,827.56 $ 0.00 $ 27,332,412.92
Robert Howell
Robert Howell
City Treasurer
Date
12/19/2022
BREAKDOWN
TOTAL CASH AND INVESTMENT
November 2022
In compliance with the California Code Section 53646, as City Treasurer for the City of Wildomar, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months, and that all investments are in compliance with the City's Statement of Investment Policy.
I also certify that this report reflects all Government Agency pooled investments and all of the City's Bank Balances.
ISSUER
CALIFORNIA ASSET MANAGEMENT PROGRAM
CALIFORNIA ASSET MANAGEMENT PROGRAM
LOCAL AGENCY INVESTMENT FUND
LOCAL AGENCY INVESTMENT FUNDS
ISSUER
CALIFORNIA ASSET MANAGEMENT PROGRAM
CALIFORNIA ASSET MANAGEMENT PROGRAM
CALIFORNIA ASSET MANAGEMENT PROGRAM
CASH AND INVESTMENT PORTFOLIO
TREASURER'S REPORT FOR
CITY OF WILDOMAR
CITY CASH
CITY INVESTMENT
64 CITY OF WILDOMAR
CC - REGULAR MEETING
CONSENT CALENDAR
Agenda Staff Report # 1.5
Meeting Date: January 18, 2023
SUBJECT:
General Plan Update Progress Report #7
SUBMITTED BY:
Matthew Bassi
ACTION:
Receive and File.
DISCUSSION:
Staff provided the City Council with the General Plan Update Briefing #6 report at its last meeting on December 14, 2022. That briefing primarily covered the month of November 2022. The following is a short summary of the task assignments completed during the month of December 2022 and the tasks/assignments coming forth over the next 30+ days.
Staff and the Consultant Team took a bit of a respite during the month of December 2022 due to holidays and vacations. Nonetheless, the following tasks/assignments were accomplished:
Tasks/Assignments Accomplished (previous 30 +/- days):
• On November 28th, the GP Team launched our 2nd city-wide Community Online Survey that ended on January 3, 2023. The goal of the survey was twofold as follows:
1) Obtain additional input on the draft Guiding Principles which will provide the framework for Wildomar’s General Plan Update and be used in the development of the goals and policies of the General Plan; and
2) Obtain additional input regarding what land uses should be encouraged in the nine (9) focus areas that will be part of the GP update. The survey is available in English and Spanish.
•
The Online Survey resulted in the submittal of 239 surveys’ (2 in Spanish) over the survey period.
Upcoming Tasks/Assignments (Next 30 – 60 days +):
• General Plan Advisory Group meeting #3 is scheduled for Feb. 2, 2023. The group will be reviewing and finalizing the draft land use and circulation plans for presentation to Commission/Council.
• Planning Commission and City Council workshops are tentatively scheduled for March & 65 April 2023.
Website Stats/Information:
• 2,290 Unique visitors since website launch (June 14, 2022) • 193 total unique visitors in the month of December 2022
66 CITY OF WILDOMAR
CC - REGULAR MEETING
CONSENT CALENDAR
Agenda Staff Report # 1.6
Meeting Date: January 18, 2023
SUBJECT:
Second Reading and Adoption of Special Tax Ordinance for Community Facilities District No. 2022-3 (Services for KB Verano)
SUBMITTED BY:
Emily Stadnik
PREPARED BY:
Emily Stadnik,
ACTION:
Conduct the second reading and adopt an Ordinance entitled:
ORDINANCE NO. 227
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WILDOMAR, CALIFORNIA
ACTING IN ITS CAPACITY AS THE LEGISLATIVE BODY OF COMMUNITY FACILITIES DISTRICT NO. 2022-3 (SERVICES FOR KB VERANO) OF THE CITY OF WILDOMAR
AUTHORIZING THE LEVY OF SPECIAL TAXES
BACKGROUND:
KB Home Coastal Inc., a California corporation (the “Developer”), owns 15.4 gross acres of property in the City which is proposed to be developed into 77 single family residential homes.
Such property is generally located to the east of Monte Vista Drive and south of Summer Sage Way. The Developer has requested that the City form a community facilities district (“CFD No. 2022-3” or the “District”) to encompass such property in accordance with the Mello- Roos Community Facilities Act of 1982, as amended (the “Act”), to finance the costs of certain public improvements through the levy of a special tax and the issuance of bonds. The maximum amount of bonded indebtedness proposed is $7 million.
On November 15, 2022, the City Council adopted Resolution No. 2022-55, which declared City’s intention to establish the District (the “Resolution of Intention”). The Resolution of Intention called for a public hearing to be held on December 14, 2022 to formally consider the approval of the formation of the CFD and the approval of the levy of the special taxes within 67 the District to finance costs of certain maintenance and safety services.
Following the close of the public hearing on December 14, 2022, the City Council adopted a resolution which formed the District and approved the levy of the special taxes in the District in accordance with the rate and method of apportionment of special taxes for the District (the “RMA”). Such resolution also called for an election on December 14, 2022, to submit to the qualified voters the District ballot measures on the approval of the special taxes and an appropriations limit for the District, which were approved by the requisite number of votes within the District. Following certification of the election results, the City introduced and conducted a first reading by title only, the special tax ordinance for the District (the “Ordinance”) to levy the special tax within the District in accordance with the RMA. The second reading and adoption is required for the Ordinance to become effective. If adopted, the Ordinance will become effective 30 days from the date of this meeting.
FISCAL IMPACT:
The projected levy for FY 2022-23 is $44,928 for the first year of maintenance services.
Special Tax B will generate $33,110 once all 77 residential units are developed. Special Tax C, if needed, will generate $20,198.
The City has incurred costs for Legal Notices for the formation of and annexations into the District. A budget amendment in the amount of $5,000 is needed to properly account for these expenses in the FY 2022-23 budget.
ACCOUNT CODE:
Revenues:
Fund 220 - CFD 2022-1 Special Tax A
Fund 219 - CFD 2022 Special Tax B
Expenses:
220-450-4500-52020 - Legal Notices
ATTACHMENTS:
ORDINANCE227_CITY_OF_WILDOMAR_CFD_2022-3__VERANO.doc
68 4872-7116-5246v4/200945-0002
ORDINANCE NO. 227
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
WILDOMAR, CALIFORNIA ACTING IN ITS CAPACITY AS THE
LEGISLATIVE BODY OF COMMUNITY FACILITIES DISTRICT
NO. 2022-3 (VERANO) OF THE CITY OF WILDOMAR
AUTHORIZING THE LEVY OF SPECIAL TAXES
Whereas, on November 9, 2022, the City Council (the “City Council”) of the City of Wildomar (the “City”) adopted Resolution No. 2022-56 declaring its intention to form Community Facilities District No. 2022-3 (Verano) of the City of Wildomar (the “District”) pursuant to the Mello-Roos Community Facilities Act of 1982, as amended, comprising Chapter 2.5 of Part 1 of Division 2 of Title 5 of the Government Code of the State of California (the “Act”), and its Resolution No. 2022-57 declaring its intention to incur bonded indebtedness for the District; and Whereas, on December 14, 2022, after providing all notice required by the Act, the City Council conducted a noticed public hearing required by the Act relative to the proposed formation of the District, the proposed levy of a special tax therein to finance certain public facilities described in Resolution No. 2022-56 and to secure the payment of any bonded indebtedness of the District, and the proposed issuance of up to $7,000,000 of bonded indebtedness as described in Resolution No. 2022-57; and
Whereas, at the December 14, 2022 public hearing, all persons desiring to be heard on all matters pertaining to the formation of the District and the proposed levy of the special tax to finance the facilities described in Resolution No. 2022-56 and to secure the payment of up to $7,000,000 of bonded indebtedness of the District as described in Resolution No. 2022-57 (the “Bonds”) were heard and a full and fair hearing was held; and Whereas, on December 14, 2022, the City Council adopted Resolution Nos. 2022-68 and 2022- 69 which formed the District and called a special election within the District on December 14, 2022 on three propositions relating to the levy of a special tax within the District, the issuance of the Bonds and the establishment of an appropriations limit within the District; and Whereas, on December 14, 2022, a special election was held within the District at which the qualified electors approved by more than a two-thirds vote Propositions A, B and C authorizing the levy of a special tax within the District for the purposes described in Resolution No. 2022-56, the issuance of the Bonds as described in Resolution No. 2022-57 and establishing an appropriations limit for the District; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WILDOMAR, ACTING IN ITS CAPACITY AS THE LEGISLATIVE BODY OF COMMUNITY FACILITIES DISTRICT NO. 2022-3 (VERANO) OF THE CITY OF WILDOMAR, ORDAINS AS FOLLOWS:
69 2
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Section 1. The above recitals are all true and correct.
Section 2. By the passage of this Ordinance, the City Council authorizes and levies special taxes within the District pursuant to Sections 53328 and 53340 of the Act at the rates and in accordance with the rate and method of apportionment set forth in Attachment C to Resolution No. 2022-56, which is incorporated by reference herein (the “Rate and Method”). The special taxes are hereby levied commencing in the fiscal year specified in the Rate and Method and in each fiscal year thereafter until payment in full of the Bonds (including any bonds issued to refund the Bonds), payment of all costs of the public facilities and services authorized to be financed by the District, and payment of all costs of administering the District.
Section 3. Each of the Mayor, the City Manager, or their written designees (each, an “Authorized Officer”), acting alone, is hereby authorized and directed each fiscal year to determine the specific special tax rates and amounts to be levied in such fiscal year on each parcel of real property within the District, in the manner and as provided in the Rate and Method. The special tax rate levied on a parcel pursuant to the Rate and Method shall not exceed the maximum rate set forth in the Rate and Method for such parcel, but the special tax may be levied at a lower rate. Each Authorized Officer is hereby authorized and directed to provide all necessary information to the Treasurer-Tax Collector of the County of Riverside and to otherwise take all actions necessary in order to effect proper billing and collection of the special tax, so that the special tax shall be levied and collected in sufficient amounts and at times necessary to satisfy the financial obligations of the District in each fiscal year until the Bonds are paid in full, the facilities have been paid for, and provision has been made for payment of all of the administrative costs of the District.
Section 4. Properties or entities of the state, federal or other local governments shall be exempt from the special tax, except as otherwise provided in Sections 53317.3 and 53317.5 of the Act and Section G of the Rate and Method. No other properties or entities are exempt from the special tax unless the properties or entities are expressly exempted in Resolution No. 2022- 67 or in a resolution of consideration to levy a new special tax or special taxes or to alter the rate or method of apportionment or an existing special tax as provided in Section 53334 of the Act.
Section 5. All of the collections of the special tax shall be used as provided for in the Act, the Rate and Method and Resolution No. 2022-67.
Section 6. The special tax shall be collected in the same manner as ordinary ad valorem property taxes are collected and shall be subject to the same penalties and the same procedure, sale and lien priority in case of delinquency as is provided for ad valorem taxes (which such procedures include the exercise of all rights and remedies permitted by law to make corrections, including, but not limited to, the issuance of amended or supplemental tax bills), as such procedure may be modified by law or by this City Council from time to time.
Section 7. As a cumulative remedy, if any amount levied as a special tax for payment of the interest or principal of the Bonds (including any bonds issued to refund the Bonds), together with any penalties and other charges accruing under this Ordinance, are not paid when due, the City Council may, not later than four years after the due date of the last installment of principal on the Bonds (including any bonds issued to refund the Bonds), order that the same be collected by an action brought in the superior court to foreclose the lien of such special tax, as authorized by the Act.
70 3
4872-7116-5246v4/200945-0002
Section 8. The Mayor of the City shall sign this Ordinance and the City Clerk or Deputy City Clerk (referred to herein as the “City Clerk”) shall attest to the Mayor’s signature and then cause the same to be published within fifteen (15) days after its passage at least once in The Press Enterprise, a newspaper of general circulation published and circulated in the City of Wildomar.
Section 9. The specific authorization for adoption of this Ordinance is pursuant to the provisions of Section 53340 of the Act.
Section 10. The City Clerk is hereby authorized to transmit a certified copy of this ordinance to the Treasurer-Tax Collector of the County of Riverside, and to perform all other acts which are required by the Act, this Ordinance or by law in order to accomplish the purpose of this Ordinance.
Section 11. A full reading of this Ordinance is dispensed with prior to its final passage, a written or printed copy having been available to the City Council and the public a day prior to its final passage.
Section 12. This Ordinance shall take effect thirty days after its final passage.
Passed and Adopted on this 18th day of January 2023.
_____________________________
Joseph Morabito, Mayor
APPROVED AS TO FORM: ATTEST:
Thomas D. Jex Janet Morales
City Attorney City Clerk
71 4
4872-7116-5246v4/200945-0002
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF WILDOMAR )
I, Janet Morales, City Clerk of the City of Wildomar, California, do hereby certify that Ordinance No. ____________ was adopted by the City Council of the City of Wildomar, California, at the Regular meeting of ________, 2023 and that the same was adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________________
Janet Morales
City Clerk
City of Wildomar
72 CITY OF WILDOMAR
CC - REGULAR MEETING
CONSENT CALENDAR
Agenda Staff Report # 1.7
Meeting Date: January 18, 2023
SUBJECT:
FY2022 Annual Development Impact Fee Report
SUBMITTED BY:
Adam Jantz
PREPARED BY:
Adam Jantz,
ACTION:
Receive and file the Annual report for the Development Impact Fees for the Fiscal Year Ending June 30, 2022.
SUMMARY:
FY2022 Annual Development Impact Fee Report
BACKGROUND:
The Mitigation Fee Act, Section 66000 et seq. of the California Government Code (the “Act”), governs the establishment and administration of development impact fees paid by new development projects for public facilities needed to serve new development.
The Act requires two specific reporting requirements from the City: 1) A periodic (five-year) report to make findings with respect to all unexpended mitigation fees and 2) an annual review of all development impact fees as defined in the Act and to make a public report on the fees available to the public after the end of each fiscal year. The Act requires the report to be placed on an agenda for review at a public meeting not less than 15 days after the report.
As the last periodic (5-year) report was presented in December 2019, only the annual review is due this year.
DISCUSSION:
The Public Report included with the agenda item details the receipt and usage of Development Impact Fees for the period from July 1, 2021 through June 30, 2022. The public report fulfills the annual review requirement set forth by the Mitigation Fee Act. The next 5-year report is due at the end of December 2024 and will cover fiscal years 2019/2020 through 2023/2024.
FISCAL IMPACT:
None.
73 ATTACHMENTS:
FY2021-22 Annual DIF Report.pdf
74 City of Wildomar
2021/22 Annual Report
On Development Impact Fees
Fiscal Year Ended June 30, 2022
Background
The Mitigation Fee Act, Government Code Section 66000 et seq., (the “Act”) governs the establishment and administration of development impact fees paid by new development projects for public facilities needed to serve new development.
Fees must be separately accounted for and used for the specific purpose for which the fee was imposed. The City’s adopted development impact fees are listed in the attached exhibits. Expenditures are authorized through the annual Operating Budget and the City’s Capital Improvement Program.
Development Fee Reporting
The Act requires two specific reporting requirements from the City: 1) A periodic (five-year) report to make findings with respect to all unexpended mitigation fees and 2) an annual review of all development impact fees as defined in the Act and to make a public report on the fees available to the public after the end of each fiscal year.
Government Code Section 66006(b)(2) requires the report to be placed on an agenda for review at a public meeting not less than 15 days after the report is made available to the public. Only the annual report is required for fiscal year 2021-22.
The report is organized as follows:
Section 1. A brief description of the purpose of each development impact fee, its authorizing legislation, and the current amount (Government Code Section 66006(b) (1) (A)).
Section 2. A summary of the beginning fund balance on July 1st, 2021, annual fee revenue collected as well as interest earned, public improvement expenditures, and the ending fund balance on June 30, 20 22, for each fee (Government Code Section 66006(b)(1)(C) and (D)). Also included is a list of Capital Projects funded in fiscal year 2021-22 with development impact fees.
Section 3. Report of Findings for each fee.
1 75
City of Wildomar
Description of Development Impact Fees
Section 1.
The City’s Development Impact Fees (DIF) were first adopted at incorporation on July 1, 2008, adopting the fees that were being charged by the County of Riverside at the time. The County transferred all the development impact fee fund balances to the City from development impact fees collected by the County from developments with the new City of Wildomar. The City continued to collect development impact fees in the amounts established by the County from incorporation until the City adopted its own fees after a Development Impact Fee Study was done in January 2014, which new fees effective April 1, 2014. An update to the study was done in April 2015, adding several fees. These DIFs became effective in intervals starting on August 10, 2015. The following development impact fees were adopted:
• 410 – DIF Admin
• 420 – City Hall
• 421 – Police Facilities
• 422 – Animal Shelter
• 423 – Corporate Yard
• 430 – Fire Facilities
• 440 – Transportation – Roads
• 450 – Transportation – Signals
• 451 – Drainage
• 460 – Park Land Acquisition
• 461 – Park Improvements
• 470 – Community Center
• 480 – Multi-Purpose Trails
• 490 – Library
The most recent fee update concluded in December 2021 and went into effect on July 1st, 2022. As this report covers FY2021-22, this most recent fee update is outside the scope of this report and therefore all fees assessed over this period were based on the 2015 update. The individual fee amounts and their designated purpose will be described in detail in the following section.
410 – Development Impact Fee Admin
The purpose of the Admin DIF is to cover the cost of administering and updating the DIF program. This includes legal costs as well as development fee studies, of which the City has completed two thus far. Both were with the consulting firm Colgan Consulting Corporation. The first study was carried out between 2012-2013 and completed in January 2014. A second study to update the fees was completed in April 2015. A third study was commissioned in FY2020-21 and completed in FY2021-22. 2 76
This update did not take effect until July 1st, 2022, and therefore is outside the scope of this FY2021-22 annual report. The Admin DIF fee is currently set at 0.48% of DIFs paid.
Current Fee as of 6/30/2021:
Land Use
Maximum Fee
Single Family Residential
$ 0.48% of All DIFs
Multi-Family Residential $ 0.48% of All DIFs
Commercial/ Retail $ 0.48% of All DIFs
Office/Business Park $ 0.48% of All DIFs
Light Industrial/Warehousing $ 0.48% of All DIFs
420 – City Hall DIF
Fees are for a City Hall to serve both existing and future development. The fee amount is based on future development’s proportionate share of a future City Hall building. The calculations are based on a total service population (residents and employees) of 82,555 with a City Hall measuring 20,639ft. New development’s estimated share of the City Hall cost is $4,477,553 (49.2%).
The fee amount for the City Hall Facilities Development Impact Fee is as follows:
Land Use
Maximum Fee
Single Family Residential
$ 384 per dwelling unit
Multi-Family Residential $ 272 per dwelling unit
Commercial/ Retail $ 258 per 1,000 square feet of building space Office/Business Park $ 333 per 1,000 square feet of building space Light Industrial/Warehousing $ 149 per 1,000 square feet of building space
421 – Police Facilities DIF
The purpose of the Police Facilities DIF is meant to address the need for future space in police facilities. Currently, the City contracts with the Riverside County Sheriff which operates out of its Lake Elsinore station. The fee calculation considers 3 77
future service population and Wildomar’s share of the Lake Elsinore Station.
The fee amount for the Police Facilities Development Impact Fee is as follows:
Land Use
Maximum Fee
Single Family Residential
$ 227 per dwelling unit
Multi-Family Residential $ 161 per dwelling unit
Commercial/ Retail $ 153 per 1,000 square feet of building space Office/Business Park $ 196 per 1,000 square feet of building space Light Industrial/Warehousing $ 87 per 1,000 square feet of building space
422 – Animal Shelter DIF
The purpose of the Animal Shelter DIF is to cover the City’s share of the new development costs to the regional animal shelter. Wildomar’s share of the cost is
17.1%, or $4,168,310. Of that, new development constitutes $1,555,383 or 37.3%.
The shelter is located at 33751 Mission Trail, Wildomar, CA 92595.
The fee amount for the Animal Shelter Development Impact Fee is as follows:
Land Use
Maximum Fee
Single Family Residential
$ 250 per dwelling unit
Multi-Family Residential $ 178 per dwelling unit
Commercial/ Retail $ Fee Not Applied
Office/Business Park $ Fee Not Applied
Light Industrial/Warehousing $ Fee Not Applied
423 – Corporate Yard DIF
The purpose of the Corporate Yard DIF is to provide funding for the future acquisition of a corporation yard. The yard will be used to store equipment utilized by the City to meet the maintenance needs of the City. The fee considers both the site acquisition and development. It also incorporates a storage building estimated to be 3,000 ft2 and future maintenance of the site. New development’s share of the cost is projected to be $930,245.
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The fee amount for the Corporate Yard Development Impact Fee is as follows:
Land Use
Maximum Fee
Single Family Residential
$ 79 per dwelling unit
Multi-Family Residential $ 56 per dwelling unit
Commercial/ Retail $ 53 per 1,000 square feet of building space Office/Business Park $ 69 per 1,000 square feet of building space Light Industrial/Warehousing $ 31 per 1,000 square feet of building space
430 – Fire Facilities DIF
The purpose of the Fire Facilities DIF is to fund new fire protection facilities.
Currently, Wildomar is served by only one fire station within its city limits, Station #61. The City is anticipating adding another station and upgrading the current facilities. The fee is based on the cost of one additional fire station and one new Type I fire engine.
The fee amount for the Fire Facilities Development Impact Fee is as follows:
Land Use
Maximum Fee
Single Family Residential
$ 440 per dwelling unit
Multi-Family Residential $ 312 per dwelling unit
Commercial/ Retail $ 295 per 1,000 square feet of building space Office/Business Park $ 380 per 1,000 square feet of building space Light Industrial/Warehousing $ 170 per 1,000 square feet of building space
440 – Transportation - Roads DIF
The purpose of the Transportation-Roads DIF is to help fund improvements to streets, intersections, bridges, and culverts needed to serve future development. The improvements incorporated into the fee are based on the City of Wildomar General Plan Circulation Element. One of the most significant projects is related to Bundy 5 79
Canyon Road. The total impact fee share for all projects is $70,457,119.
The fee amount for the Transportation-Roads Development Impact Fee is as follows:
Land Use
Maximum Fee
Single Family Residential
$ 3,088 per dwelling unit
Multi-Family Residential $ 2,169 per dwelling unit
Commercial/ Retail $ 9,415 per 1,000 square feet of building space Office/Business Park $ 2,683 per 1,000 square feet of building space Light Industrial/Warehousing $ 1,090 per 1,000 square feet of building space
450 – Transportation - Signals DIF
The purpose of the Transportation-Signals DIF is to cover the costs of new traffic signals and modifications to existing signals that can be attributed to new development. A listing of specific streetlight infrastructure improvements is outlined in the 2015 DIF Study for Wildomar. As of the study date, there are 21 new traffic signals slated for installation and 24 existing streetlights targeted for modification to Ultimate 4-Way signals. The total amount to be covered by impact fees is $9,472,000.
The fee amount for the Transportation-Signals Development Impact Fee is as follows:
Land Use
Maximum Fee
Single Family Residential
$ 401 per dwelling unit
Multi-Family Residential $ 281 per dwelling unit
Commercial/ Retail $ 1,222 per 1,000 square feet of building space Office/Business Park $ 348 per 1,000 square feet of building space Light Industrial/Warehousing $ 141 per 1,000 square feet of building space
451 – Drainage DIF
Drainage is a serious concern to the City as runoff from the steep slopes of the City limits can have notable impacts on the more level western areas of the City. The purpose of the Drainage DIF is to provide for future drainage improvements 6 80
necessitated by new development to protect the City from flooding in the event of concentrated downpours. Improvements are based on three Master Drainage Plans that cover parts of the City. The costs of sub-regional collector facilities serving Wildomar are also incorporated into the fee.
The three Master Drainage Plans are:
• The Wildomar Master Drainage Plan
• The Sedco Master Drainage Plan
• The Murrieta Creek Master Drainage Plan
The fee amount for the Drainage Development Impact Fee is as follows:
Land Use
Maximum Fee
Single Family Residential
$ 1,381 per dwelling unit
Multi-Family Residential $ 868 per dwelling unit
Commercial/ Retail $ 1,281 per 1,000 square feet of building space Office/Business Park $ 1,068 per 1,000 square feet of building space Light Industrial/Warehousing $ 915 per 1,000 square feet of building space
460 – Park Land Acquisition DIF
The purpose of the Park Land Acquisition DIF is to fund the acquisition of parklands needed to serve new residential development. The fee also includes a small component to pay for the cost of a Master Plan to guide the development. The fee only applies to residential units. Calculations are based on the Quimby Act methodology that stipulates parkland requirements may be based on 3 acres per 1,000 residents. The fee is then multiplied by the expected future dwelling units. The impact fee report explains the methodology more thoroughly.
The fee amount for the Park Land Acquisition Development Impact Fee is as follows:
Land Use
Maximum Fee
Single Family Residential
$ 597 per dwelling unit
Multi-Family Residential $ 423 per dwelling unit
Commercial/ Retail $ Fee Not Applied
Office/Business Park $ Fee Not Applied
Light Industrial/Warehousing $ Fee Not Applied
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461 – Park Improvements DIF
The purpose of the Park Improvements DIF is to provide funding for park improvements needed to serve new residential development. This fee only applies to residential units.
The fee amount for the Park Improvements Development Impact Fee is as follows:
Land Use
Maximum Fee
Single Family Residential
$ 3,926 per dwelling unit
Multi-Family Residential $ 2,787 per dwelling unit
Commercial/ Retail $ Fee Not Applied
Office/Business Park $ Fee Not Applied
Light Industrial/Warehousing $ Fee Not Applied
470 – Community Center DIF
The purpose of the Community Center DIF is to provide funds for a Community Center to serve both existing and future development. The population at the time of full City buildout is estimated to be 51,863 and the projected cost of a facility to service them is estimated to be $7,899,357. The revenues from the Community Center DIF are estimated to cover only 37.3% of the costs of buildout.
The fee amount for the Community Center Development Impact Fee is as follows:
Land Use
Maximum Fee
Single Family Residential
$ 474 per dwelling unit
Multi-Family Residential $ 337 per dwelling unit
Commercial/ Retail $ Fee Not Applied
Office/Business Park $ Fee Not Applied
Light Industrial/Warehousing $ Fee Not Applied
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480 – Multi-Purpose Trails DIF
The purpose of the Multi-Purpose Trails DIF is to cover the future expansion of Wildomar’s multi-use trail network. Wildomar currently contains an extensive network of multi-purpose trails ranging from four-foot-wide dirt trails to ten-foot-wide trails of decomposed granite. This fee is meant to cover the expansion of the trail network to include future development as it is built out. This calculation is done based on the City’s service population of 82,555. There is an estimated $8,784,763 in new trail development of which 49.2% is new development’s share.
The fee amount for the Multi-Purpose Trails Development Impact Fee is as follows:
Land Use
Maximum Fee
Single Family Residential
$ 754 per dwelling unit
Multi-Family Residential $ 535 per dwelling unit
Commercial/ Retail $ 506 per 1,000 square feet of building space Office/Business Park $ 652 per 1,000 square feet of building space Light Industrial/Warehousing $ 291 per 1,000 square feet of building space
490 – Library DIF
The purpose of the Library DIF is to cover the cost of additional books and materials needed for new development. This Riverside County fee was utilized temporarily after the City’s incorporation until the City adopted new fees in April 2014 after a study. Collection of the Library DIF ceased on January 31, 2014, and the remaining fund balance is used for books and materials as requested by the County library in Wildomar located on Mission Trail.
The fee amount for the Library Development Impact Fee is as follows:
Land Use
Maximum Fee
Single Family Residential
$ Fee No Longer Applied
Multi-Family Residential $ Fee No Longer Applied
Commercial/ Retail $ Fee No Longer Applied
Office/Business Park $ Fee No Longer Applied
Light Industrial/Warehousing $ Fee No Longer Applied
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410 420 421 422 423 430 440 450 451 460 461 470 480 490 Fiscal Year
Administrative City Hall Police Facilities Animal Shelter Corporate Yard Fire Facilities Transportation - Roads
Transportation -
Signals Drainage
Regional
Parks/Park
Land
Acquistion
Park
Improvements
Community
Center / Parks Trails Library Total
$ (94,379) $ 376,903 $ 515,996 $ (725,133) $ (11,731) $ 727,266 $ 3,123,035 $ 507,657 $ 765,958 $ (117,536) $ 699,791 $ 315,050 $ 352,023 $ 52,617 $ 6,487,519 Revenues:
Fees Received
9,600 69,553 42,414 24,492 14,802 82,179 790,266 99,601 225,930 58,456 359,065 46,503 140,904 - 1,963,765$ Interest Income
- 417 552 - - 786 4,170 513 833 - 863 347 418 55 8,955$ Miscellaneous Income
- - - - - - - - - - - - - - -$
9,600 69,970 42,966 24,492 14,802 82,965 794,436 100,114 226,764 58,456 359,928 46,850 141,322 55 1,972,720$ Expenditures:
General Operating
- 417 552 - - 786 4,170 513 833 - 863 347 418 55 8,955$ Cost Allocation
- - - 66,127 - - - - - - - - - - 66,127$
Library Books
- - - - - - - - - - - - - 19,995 19,995$
Capital Projects
27,536 - - - - - 295,094 263,224 17,330 - 104,527 - - - 707,712$ 27,536 417 552 66,127 - 786 299,265 263,737 18,163 - 105,390 347 418 20,050 802,789$ (112,315)$ 446,456$ 558,410$ (766,768)$ 3,071$ 809,445$ 3,618,206$ 344,034$ 974,559$ (59,079)$ 954,329$ 361,553$ 492,927$ 32,623$ 7,657,450$ Capital Projects Breakdown: % Funded with DIF
Master Drainage Plan & DIF Update CIP023 100% Complete 27,536 - - - - - - - - - - - - - 27,536 Bundy Canyon Widening Ph I CIP26 75% Ongoing - - - - - - 295,094 - 17,330 - - - - - 312,424 Bundy/Seller Traffic Signal CIP077 50% Ongoing - - - - - - - 137,532 - - - - - - 137,532 Bundy/Monte Vista Signal CIP078 56% Ongoing - - - - - - - 125,693 - - - - - - 125,693 27 Acre Park 10% Ongoing - - - - - - - - - - 104,527 - - - 104,527 27,536 - - - - - 295,094 263,224 17,330 - 104,527 - - - 707,712 Section 2.
Annual Summary Report
7/1/2021-6/30/2022
Beginning Balance 7/1/2021:
2021-2022
2021-2022
Total Revenues for 2021/22:
City of Wildomar Development Impact Fee Report
Ending Balance 6/30/2022:
2021-2022
2021-2022
2021-2022
2021-2022
Total Expenditures for 2021/22:
2021-2022
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Report of Findings
of Development Impact Fee Activity
Section 3.
Note: The 2014 and 2015 Development Impact Fee studies anticipated all funding of the fees to be deposited into the appropriate fund by 2031. No refunds have been issued and any inter-fund transfers or loans made are noted by the DIF below.
410 – DIF Admin
❖ The Purpose of the Admin DIF is to cover the costs of administering and updating the DIF program.
❖ The reasonable relationship between the Admin DIF and the purpose for which it is charged is demonstrated in the City of Wildomar Development Impact Fee Study by Colgan Consulting dated January 22, 2014, and April 23, 2015. ❖ The anticipated funding sources and their amounts are detailed in the City of Wildomar Development Fee study, dated January 22, 2014. ❖ As this is an Admin fee, the amounts are generally low. The major projects funded out of the Admin DIF are new fee studies and updates. The most recent study was adopted in December 2021. It went into effect on July 1st, 2022, after the period covered by this report.
420 – City Hall
❖ The purpose of the City Hall DIF is to provide funding for a City Hall to serve both existing and future development.
❖ The reasonable relationship between the City Hall DIF and the purpose for which it is charged is demonstrated in the City of Wildomar Development Impact Fee Study by Colgan Consulting dated January 22, 2014. ❖ The anticipated funding sources and their amounts are detailed in the City of Wildomar Development Fee study, dated January 22, 2014. ❖ The City Hall DIF fund was used to fund the furnishing of the expansion of City operations into other areas of the current City Hall building. Fees may go towards future expansion and the eventual purchase of a new City Hall building. No dates are scheduled yet for the purchase of a new City Hall building, but the City is expected to make a decision within the next five years.
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421 – Police Facilities
❖ The purpose of the Police Facilities DIF is to provide funding for additional police facilities to serve both existing and future development. ❖ The reasonable relationship between the Police DIF and the purpose for which it is charged is demonstrated in the City of Wildomar Development Impact Fee Study by Colgan Consulting dated January 22, 2014.
❖ The anticipated funding sources and their amounts are detailed in the City of Wildomar Development Fee study, dated January 22, 2014. ❖ As the City of Wildomar contracts with the County Sheriff for police services, the City uses the county facilities for police activities. Therefore, no money for the Police DIF has been spent yet. Eventually, the City will add police facilities consistent with City growth needs The City is anticipating buildout of the development of the City by 2031.
422 – Animal Shelter
❖ The purpose of the Animal Shelter DIF is to provide funding for the City’s portion of the animal shelter costs to serve both existing and future development.
❖ The reasonable relationship between the Animal Shelter DIF and the purpose for which it is charged is demonstrated in the City of Wildomar Development Impact Fee Study by Colgan Consulting dated January 22, 2014. ❖ The anticipated funding sources and their amounts are detailed in the City of Wildomar Development Fee study, dated January 22, 2014. ❖ The Animal Shelter DIF fund has been used to fund the City’s portion of the animal shelter which was financed before the city incorporated. It will continue to be used for this purpose. The debt will be paid off by 2038.
423 – Corporate Yard
❖ The purpose of the Corporate Yard DIF is to provide funding for a Corporate Yard to serve both existing and future development.
❖ The reasonable relationship between the Corporate Yard DIF and the purpose for which it is charged is demonstrated in the City of Wildomar Development Impact Fee Study by Colgan Consulting dated January 22, 2014. ❖ The anticipated funding sources and their amounts are detailed in the City of Wildomar Development Fee study, dated January 22, 2014. ❖ The Corporate Yard DIF fund is intended to be used to purchase and maintain a corporate yard for City use. It has been used to acquire land on Lemon Street with the intention of using it as part of a corporate yard as needed. As the City grows closer to the anticipated buildout in 2031, a decision will be made regarding the purchase of the corporate yard.
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430 – Fire Facilities
❖ The purpose of the Fire Facilities DIF is to provide funding for fire prevention facilities to serve both existing and future development. ❖ The reasonable relationship between the Fire Facilities DIF and the purpose for which it is charged is demonstrated in the City of Wildomar Development Impact Fee Study by Colgan Consulting dated January 22, 2014. ❖ The anticipated funding sources and their amounts are detailed in the City of Wildomar Development Fee study, dated January 22, 2014. ❖ The Fire Facilities DIF fund is intended to be used to purchase fire facilities to service the City. The current intent is to use funds to acquire another fire station that is more centrally located within the City limits. No location has been chosen yet. The City also plans to purchase another fire engine but has not set a date yet. As the City moves closer to the anticipated buildout of the City in 2031, decisions will be made regarding an additional fire station and engine. ❖ A loan was made from the fire facilities DIF in March 2019 to the City’s Capital Reinvestment to contribute to the funding of Fire Station #61 Kitchen remodel project. The loan was repaid on June 30, 2019, with interest.
440 – Transportation – Roads
❖ The purpose of the Transportation-Roads DIF is to provide funding for additional roads and street improvement to accommodate new development. ❖ The reasonable relationship between the Transportation-Roads DIF and the purpose for which it is charged is demonstrated in the City of Wildomar Development Impact Fee Study by Colgan Consulting dated April 23, 2015. ❖ The anticipated funding sources and their amounts are detailed in the City of Wildomar Development Fee study, dated April 23, 2015.
❖ The Transportation-Roads DIF fund is intended to be used for various road projects. Funding has been committed to date to widen sections of the Bundy Canyon Road, which is currently estimated for completion of Phase II in fiscal year 2023-24.
450 – Transportation – Signals
❖ The purpose of the Transportation-Signals DIF is to provide funding for new traffic signals and modifications to existing signals in order to accommodate new development.
❖ The reasonable relationship between the Transportation- Signals DIF and the purpose for which it is charged is demonstrated in the City of Wildomar Development Impact Fee Study by Colgan Consulting dated April 23, 2015. ❖ The anticipated funding sources and their amounts are detailed in the City of Wildomar Development Fee study, dated April 23, 2015.
❖ The Transportation-Signals DIF fund is intended to be used for various traffic signals. Funding has been committed to date to add traffic signals on Bundy Canyon Road, with an estimated completion date of fiscal year 2021-22.
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451 – Drainage
❖ The purpose of the Drainage DIF is to provide funding for drainage improvements to serve both existing and future development. ❖ The reasonable relationship between the Drainage DIF and the purpose for which it is charged is demonstrated in the City of Wildomar Development Impact Fee Study by Colgan Consulting dated January 22, 2014. ❖ The anticipated funding sources and their amounts are detailed in the City of Wildomar Development Fee study, dated January 22, 2014. ❖ The Drainage DIF fund was used for the Lateral Storm Drain project and will be used for future drainage infrastructure improvements and master plan. The master plan is anticipated to be completed in fiscal year 2021-22.
460 – Park Land Acquisition
❖ The purpose of the Park Land Acquisition DIF is to provide funding for the acquisition of land to expand park facilities in accordance with new development.
❖ The reasonable relationship between the Park Land Acquisition DIF and the purpose for which it is charged is demonstrated in the City of Wildomar Development Impact Fee Study by Colgan Consulting dated January 22, 2014. ❖ The anticipated funding sources and their amounts are detailed in the City of Wildomar Development Fee study, dated January 22, 2014. ❖ The Park Land Acquisition DIF fund was used to develop a Parks Master Plan over the years 2013-2016. Monies were also used to buy land for the 11-acre park. As the City population grows toward buildout in 2031, additional parkland will be acquired.
461 – Park Improvements
❖ The purpose of the Park Improvements DIF is to provide funding for improving park facilities to serve future development.
❖ The reasonable relationship between the Park Improvements DIF and the purpose for which it is charged is demonstrated in the City of Wildomar Development Impact Fee Study by Colgan Consulting dated April 23, 2015. ❖ The anticipated funding sources and their amounts are detailed in the City of Wildomar Development Fee study, dated April 23, 2015.
❖ The Park Improvements DIF fund is intended to be used for improving park facilities. Thus far, it has been used for improvements to Malaga Park and planning for the 27 Acre Park. The development of both the 11-acre park and the 27-acre park is estimated for completion between the fiscal years 2022 and 2023.
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470 – Community Center
❖ The purpose of the Community Center DIF is to provide funding for a community center.
❖ The reasonable relationship between the Community Center DIF and the purpose for which it is charged is demonstrated in the City of Wildomar Development Impact Fee Study by Colgan Consulting dated January 22, 2014. ❖ The anticipated funding sources and their amounts are detailed in the City of Wildomar Development Fee study, dated January 22, 2014. ❖ The Community Center DIF fund is intended to be used for a community center to serve the city and surrounding population. No date for the center has been scheduled. The funds have mostly been used to expand the existing City Hall facilities to provide community services in accordance with new development.
As the City grows toward the anticipated City buildout in 2031, decisions will be made regarding a dedicated community center.
480 – Multi-Purpose Trails
❖ The purpose of the Multi-Purpose Trails DIF is to provide funding for fire prevention facilities to serve both existing and future development. ❖ The reasonable relationship between Multi-Purpose Trails DIF and the purpose for which it is charged is demonstrated in the City of Wildomar Development Impact Fee Study by Colgan Consulting dated January 22, 2014. ❖ The anticipated funding sources and their amounts are detailed in the City of Wildomar Development Fee study, dated January 22, 2014. ❖ The Multi-Purpose Trails DIF fund has been used to improve and expand the trail network to accommodate increased usage. The Grand Avenue multi- purpose trail was completed in fiscal year 2018-19. The Bundy Canyon Active Transportation Corridor is estimated for completion in 2022-23.
490 – Library
❖ The purpose of the Library DIF is to provide funding for library books and other materials. When the City was incorporated on July 1, 2008, the City adopted the County of Riverside DIF which included a specific DIF for Library Books. ❖ On April 1, 2014, the City adopted a new DIF program that did not include a category for the collection of library books and materials for the Mission Trail Library, which is run by the County in Wildomar. With the adoption of the new DIF program, the Library DIF was no longer collected.
❖ On July 24, 2014, the County of Riverside and the City of Wildomar entered a Memorandum of Understanding (MOU) to use the balance of the Library DIF funds to purchase new library materials for the Mission Trail Library in Wildomar until the funds are exhausted, which is anticipated in fiscal year 2024-25.
❖ The County invoices the City quarterly for new library materials purchased under this MOU.
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CITY OF WILDOMAR
CC - REGULAR MEETING
CONSENT CALENDAR
Agenda Staff Report # 1.8
Meeting Date: January 18, 2023
SUBJECT:
Mission Trail/Sedco Sidewalk Facilities Relocation Agreement with Southern California Edison (CIP 044-3)
SUBMITTED BY:
Jason Farag
PREPARED BY:
Cameron Luna,
ACTION:
1. Authorize the City Manager to execute the Facilities Relocation Agreement with Southern California Edison (SCE) for the design and relocation of ten (10) power poles along Mission Trail for the Mission Trail/Sedco Sidewalk Phase III Project (Project); and
2. Adopt a CEQA Categorical Exemption for the project pursuant to Section 15301(c) for improvements to existing highways and streets.
SUMMARY:
Relocation of conflicting Southern California Edison (SCE) power poles is required as part of the Mission Trail/Sedco Sidewalk Phase III Project (Project). SCE has prior rights for two of the poles and so the City must enter into an agreement with SCE and pay for the relocation of the poles.
The City must also make a CEQA determination for the project, prior to construction. Based on the proposed improvements, the Project qualifies for a Categorical Exemption.
BACKGROUND:
Phase III of the Mission Trail/Sedco Sidewalk Project (Project, CIP 044-3) is the final phase of the overall mission Trail/Sedco Sidewalk Project. The Project will add street parking, sidewalk, bike lanes, crosswalks, and drainage improvements on Mission Trail between Malaga Rd. and Elberta Ave. Phase I (CIP 044-1) was constructed in 2019 from Olive St. to Sedco Blvd. and Phase II (CIP 044-2) was constructed in 2020 from Sedco Blvd. to Elberta Ave. Both design and construction for the two completed phases of the project were fully funded by CDBG. The design of Phase III is funded by CDBG and Measure A. Construction of Phase III is unfunded, but the City has and continue to pursue funds through various grant opportunities. The Project 90 design is almost complete.
DISCUSSION:
During the Project design, City staff identified the need for relocation of ten (10) conflicting SCE power poles within the project limits on Mission Trail, between Malaga Rd. and Elberta Ave. Relocating the poles is necessary to allow the City to make the Project improvements within the full right-of-way limits. SCE is responsible to relocate the poles to their ultimate alignment concurrently with the City's Project construction. During the City's relocation application process with SCE, it was determined that SCE had prior rights within the location of two of the conflicting poles. Therefore, the City is required to enter into a Facilities Relocation Agreement (Agreement) with SCE and pay for the relocation of those two poles.
This is a necessary step prior to construction of the Project. The Agreement is included as Attachment A. Executing the Agreement now and scheduling the relocations will help minimize potential future delays during construction.
To be ready for construction, the City also needs to complete an environmental evaluation for the project to ensure compliance with the California Environmental Quality Act (CEQA). The Project is not creating additional travel lanes and is only improving the existing street and improving roadway safety for all users by adding designated street parking, sidewalk, bike lanes, crosswalks, and drainage improvements. The proposed Project meets the criteria for a Categorical Exemption pursuant to Section 15301(c) for improvements to existing highways and streets and no further environmental review is needed. Therefore, staff recommends that the City Council adopt a Categorical CEQA Exemption for the Project.
FISCAL IMPACT:
The cost of the relocation under the Agreement is $60,000. These costs were not previously budgeted in the Project since construction is still unfunded. To ensure that the relocations do not become a future Project delay, and to minimize the potential for increased costs in the future, it is recommended that an additional $60,000 in Measure AA funds (Fund 120) be appropriated for the relocation. This project is a roadway improvement project and will improve safety for all roadway users in this area, so staff recommends this expenditure be funded through Measure AA because the relocation of the SCE poles is a necessary step and part of this project, to provide the road improvement services. There is no impact to the General Fund.
ACCOUNT CODE:
Measure AA (120-450) = $60,000
ATTACHMENTS:
A - CIP 044-3 SCE Relocation Agreement
91
Facilities Relocation Agreement March 2016
FACILITIES RELOCATION AGREEMENT
This Facilities Relocation Agreement (“Agreement”) is made and entered into this 18th day of January, 2023 (the “Effective Date”) by and between Southern California Edison Company, a California corporation (“SCE”), and the City of Wildomar (the “Applicant”). SCE and the Applicant are sometimes individually referred to herein as a “Party” and collectively as the “Parties”.
RECITALS
WHEREAS, the Applicant is proposing the Mission/Trail Sedco Sidewalk Phase III Project, CIP 044-3 project (the “Project”) within that area generally depicted in the attached Exhibit A (the “Project Location”).
WHEREAS, SCE currently operates and maintains certain transmission, distribution, and telecommunication facilities (collectively the “SCE Facilities”) within and proximate to the Project Location.
WHEREAS, the Applicant has determined that implementation of the Project will require the relocation of portions of the SCE Facilities and, to that end, the Applicant has requested that SCE relocate some or all of the SCE Facilities.
WHEREAS, subject to the terms and provisions set forth herein, SCE is willing and able to relocate the identified SCE Facilities in order to accommodate the Project.
NOW, THEREFORE, IT IS MUTUALLY AGREED BY AND BETWEEN THE APPLICANT AND SCE AS FOLLOWS:
AGREEMENT
1. SCOPE OF WORK
This Project will require that certain of SCE’s overhead transmission, distribution, and telecommunications facilities be relocated from their current location to a new overhead location.
The Scope of Work for the overhead relocation is as follows:
Relocation of 9 Transmission/Distribution/Telecom Combo Poles (2308901E, 2290850E, 2270479E, 2290846E, 2290848E, 2290849E , 2290844E, 2290845E, 270479E, and guy stub pole# 4601227E) due to conflict with the City's Mission Trail Sedco Sidewalk Phase III Project, CIP 044-3.
2. RELOCATION PLANS
a. Approved Relocation Plans. In furtherance of the Applicant’s request, SCE has prepared certain plans/designs that identify (i) the SCE Facilities that will be impacted by the Project and (ii) the relocation areas for the affected SCE Facilities (the “Relocation Plans”). Copies of the Relocation Plans are attached hereto as Exhibit B. The Applicant expressly acknowledges that (a) it has reviewed and approved the Relocation Plans and (b) the Relocation Plans do not present any conflicts with the Applicant’s development plans for the Project, nor do the Relocation Plans conflict with any other non-SCE utilities that are located, or will be located, in the Project Location. It is the Applicant’s sole responsibility to ensure that no conflicts exist between the Relocation Plans and the Applicant’s development plans or other non-SCE utilities, and to timely inform SCE of the need for any refinements, modifications, or revisions to the Relocation Plans to resolve any such conflicts that may later arise, all in accordance with subsections (b) – (d) below. 92
Facilities Relocation Agreement March 2016
b. Refinements to Plans. Depending upon the design status of the Project as of the Effective Date, the Parties acknowledge that refinements and/or adjustments to portions of the Relocation Plans may be required in order to eliminate minor conflicts. In such instance, SCE shall prepare such refinements to the Relocation Plans as may be necessary in order to address/eliminate said conflicts. The refined Relocation Plans shall be presented to the Applicant for review and approval; SCE shall not commence the Relocation Work (see Section 4, below) unless and until the Applicant has reviewed and approved the refined Relocation Plans. The Applicant shall be responsible for all costs and expenses reasonably incurred by SCE in relation to SCE’s refinement of the Relocation Plans.
c. Revised Plans. In the event that modifications/revisions to the Relocation Plans are required in order to accommodate changes to the Project (including the elimination of conflicts with the Applicant’s development plans), to resolve conflicts with other non-SCE utilities within the Project area, or to address other changed circumstances, then SCE shall prepare such modifications/revisions as are necessary to address said changes and shall present same to the Applicant for review and approval. The Applicant shall be responsible for all costs and expenses reasonably incurred by SCE in relation to SCE’s preparation of the modifications/revisions to the Relocation Plans.
d. Potential Project Delays. The Applicant expressly acknowledges that the preparation of refined, modified and/or revised Relocation Plans may cause delays in SCE’s performance of the Relocation Work, and that said delays could impact the development schedule for the Project. The Parties agree that SCE shall not have any liability or obligation to the Applicant (or others) in the event that the preparation of refined, modified and/or revised Relocation Plans results in delays in the Project.
3. ACQUISITION OF LAND RIGHTS
The Applicant shall be responsible for securing all land rights required by SCE to allow SCE to relocate, construct and permanently operate and maintain the SCE Facilities on the areas depicted in the Relocation Plans (the “Relocation Areas”). The land rights acquired by the Applicant (the “SCE Land Rights”) shall be in a form prescribed by SCE (the “SCE Land Rights Form”); SCE shall provide the SCE Land Rights Form to the Applicant.
The SCE Land Rights shall also include permanent rights of ingress/egress that allow SCE to gain reasonable, unimpeded and non-escorted access to and from the Relocation Areas and the SCE Facilities (whether over lands owned by the Applicant or otherwise). In connection with the acquisition of the SCE Land Rights, the Applicant shall be responsible for clearing all encumbrances identified by SCE that could interfere with the Relocation Work and the exercise of the SCE Land Rights on/about the Relocation Areas (including access thereto/therefrom). Unless otherwise agreed (in writing) by SCE, the SCE Land Rights shall be granted directly to SCE.
Notwithstanding any provision herein to the contrary, SCE will not begin the Relocation Work unless and until all required SCE Land Rights have been executed, in writing, and presented to and approved by SCE.
4. RELOCATION WORK
Following (i) the Parties’ confirmation of the finality of the Relocation Plans and (ii) the Applicant’s acquisition (and SCE’s approval) of the SCE Land Rights, SCE shall cause the SCE Facilities to be removed and relocated to the Relocation Areas in accordance with the Relocation Plans (the “Relocation Work”). SCE shall perform the Relocation Work in accordance with all applicable laws, rules and regulations.
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5. COST ALLOCATION
a. SCE’s Cost Responsibility. SCE shall be responsible for the actual costs of the following items/activities associated with SCE’s implementation of the Relocation Plans:
All Pole Relocations S/O Malaga Road along Mission Trail captured under SCE Funded/Non-billing work order TD1785393 (Transmission), TD1804990 (Distribution), and 802034744 (SCE Telecom) due to existing poles installed within Franshise/Public Right-of-Way
b. Applicant’s Cost Responsibility. Applicant shall be responsible for the actual costs of the following items/activities associated with SCE’s implementation of the Relocation Plans:
All Pole Relocations N/O Malaga Road along Mission Trail captured under Customer Funded/Billing work order TD1993953 (Transmission), TD1979859 (Distribution), and 802180522 (SCE Telecom) due to existing poles installed within an existing Grant of Easment (Inst. No. 081535 and Inst. No. 102947 and Anchor GOE Inst. No. 93478) and Joint Use Agreement (JUA) (Inst. No. 352537) with the City of Lake Elsinore.
6. INITIAL COST ESTIMATE, PAYMENT(S) AND RECONCILIATION a. Initial Cost Estimate. The total estimated cost for the Relocation Work for which the Applicant is responsible is $60,000.00 Sixty Thousand Dollars (the “Initial Cost Estimate”).
The Initial Cost Estimate does not include an Income Tax Component of Contribution (“ITCC”) based on SCE’s understanding that this project is exempt from ITCC charges. In the event that the Internal Revenue Service, state, city, and/or local governmental taxing authority determines that this project is taxable, the Applicant will reimburse SCE for the full amount of the tax liability, plus interest, penalties, fees, and related costs. Such amounts will be paid to SCE within 60 days after notification of such event by SCE to the Applicant. By execution of this document, the Applicant hereby acknowledges that this project is funded by the Applicant. b. Payment of Outstanding Balance. Concurrent with the Applicant’s execution and delivery of this Agreement, the Applicant shall pay to SCE the Outstanding Balance.
The Outstanding Balance shall be delivered to SCE at the address shown in Section 12.b, below, and shall reference the following SCE Project File Number: 2311. Notwithstanding any provision herein to the contrary, the Applicant acknowledges and agrees that SCE will not begin the Relocation Work unless and until SCE has received the Outstanding Balance. c. Reconciliation. The Parties acknowledge that the Initial Cost Estimate is valid only for a period of 90 days following the Effective Date, and that the costs associated with SCE’s performance of the Relocation Work could increase prior to SCE’s completion of the Relocation Work. Upon completion of the Relocation Work (or cancellation of the Project or termination of this Agreement), the Applicant will be responsible for paying the total costs and expenses actually incurred by SCE in relation to implementation of the Relocation Plans. Thus, at the completion of the Relocation Work (or upon cancellation of the Project or termination of this Agreement), SCE will calculate the total actual costs and expenses for which the Applicant is responsible hereunder, and the Applicant will be provided with a final invoice identifying said costs and expenses. The Applicant will be billed or refunded, as applicable, for any difference between the amounts paid by the Applicant hereunder and the actual costs and expenses incurred 94
Facilities Relocation Agreement March 2016
by SCE. Any amount owed to SCE shall be due no later than 30 days after the Applicant’s receipt of the final invoice. Similarly, any amount owed by SCE to the Applicant shall be refunded by SCE to the Applicant within 30 days following SCE’s preparation and delivery of the final invoice.
If the Applicant fails to pay the final invoice within 30 days of receipt, the Applicant is responsible for paying to SCE, in addition to the invoiced amount, any and all costs incurred by SCE to collect the past due amount, including but not limited to, collection agency fees and court costs, but excluding attorneys’ fees.
7. PROJECT SCHEDULING
The Parties acknowledge and agree that completion of the Relocation Work is contingent upon mutually acceptable schedules, available resources, the timely obtaining of permits, licenses, real property rights, and other documents, outages or other key items and not being delayed by those forces described in Section 8, below. The Parties shall work cooperatively and in good faith to timely meet all mutually-acceptable schedules and to minimize delays; however, the Applicant expressly acknowledges and agrees that SCE offers no guarantees or warranties regarding the completion date for the Relocation Work.
8. NO RESPONSIBILITY FOR DELAYS
SCE shall not be responsible or liable to the Applicant (or others) for any delay in its performance hereunder, or for any delays in the Project, due to any reason including, but not limited to:
shortage of labor or materials, delivery delays, major equipment breakdown, load management, strikes, labor disturbances, war, riot, insurrection, civil disturbance, weather conditions, epidemic, quarantine restriction, sabotage, act of public enemy, earthquake, governmental rule, regulation or order, including orders of judgments of any court or commission, requirement of additional or separate Environmental Impact Reports requested by the California Public Utilities Commission (“CPUC”), delay in receiving a Certificate of Public Convenience and Necessity from the CPUC, delay in obtaining necessary rights of way, act of God, or any cause or conditions beyond the control of SCE or the Applicant. The Applicant expressly waives and releases any and all claims for damages against SCE arising out of any delays in the Project unless due to SCE’s sole negligence or willful misconduct.
9. COMPLIANCE WITH CEQA AND OTHER ENVIRONMENTAL LAWS
The Applicant, at no cost to SCE, but with SCE’s reasonable cooperation, shall comply with the requirements of the California Environmental Quality Act (“CEQA”) and other environmental laws, as applicable, and shall prepare any and all Negative Declarations, Mitigated Negative Declarations and/or Environmental Impact Reports which may be required by any agency or entity having jurisdiction over the Project and the Relocation Work. The Applicant expressly acknowledges that SCE is relying upon the Applicant’s representations that the Relocation Work is covered by the environmental documentation, clearances and permits issued (or to be issued) in relation to the Project, and that the Applicant is responsible for satisfying all mitigation requirements and conditions attendant to SCE’s performance of the Relocation Work.
Notwithstanding any provision herein to the contrary, the Applicant acknowledges and agrees that SCE will not begin the Relocation Work unless and until SCE has confirmed that all environmental permits, approvals, certifications and authorizations have been issued in relation to the Project and the Relocation Work.
10. COOPERATION BY BOTH PARTIES; TIMELY COMMUNICATION
The Parties shall work cooperatively and in good faith to timely implement their respective duties and obligations set forth herein. To that end, the Parties shall timely communicate with one 95
Facilities Relocation Agreement March 2016
another regarding the status of the Project, the status of the Relocation Work, and ways that the Parties may work together to facilitate the completion of this Agreement. Notwithstanding any provision herein to the contrary, failure by the Applicant to timely respond to requests for information by SCE shall be considered a default of this Agreement.
11. INDEMNIFICATION
The Applicant agrees, for itself, and for its agents, contractors, and employees, to save harmless, defend, and indemnify SCE, its officers, agents, contractors, and employees, and its successors and assigns, from and against all claims, loss, damage, actions, causes of action, expense and/or liability arising from or growing out of loss or damage to property, including SCE's own personal property, or injury to or death of persons, including employees of SCE, resulting in any manner whatsoever, directly or indirectly, by reason of the Applicant’s Project necessitating the subject work. Applicant’s duty to indemnify SCE includes, without limitation, claims against SCE regarding approvals given by Applicant for SCE’s plans, claims against SCE pertaining to the location and/or underlying real property rights for SCE’s facilities in new locations (as may be applicable), and claims against SCE for the removal and/or remediation of pre-existing environmental contamination (provided such contamination was not caused by SCE). Applicant shall not be excused of its duty to indemnify for SCE’s ordinary negligence, but shall be excused to the extent claims, losses, or damages are attributable to SCE’s sole negligence, gross negligence, or willful misconduct.
SCE agrees, for itself, and for its agents, contractors, and employees, to save harmless, defend, and indemnify Applicant, its officers, agents, contractors, and employees, and its successors and assigns, from and against all claims, loss, damage, actions, causes of action, expense and/or liability arising from or growing out of loss or damage to property, including Applicant’s own personal property, or injury to or death of persons, including employees of Applicant, resulting directly from the performance of SCE’s construction and/or relocation work under this Agreement. SCE shall not be excused of its duty to indemnify for Applicant’s ordinary negligence, but shall be excused to the extent claims, losses, or damages are attributable to Applicant’s sole negligence, gross negligence, or willful misconduct.
12. NOTICES, CORRESPONDENCE, AND PAYMENT ADDRESS
a. Notices and Correspondence. Any notices and correspondence provided for in this Agreement, other than payments, to be given by either Party hereto to the other shall be deemed to have been duly given when made in writing and deposited in the United States mail, registered or certified and postage prepaid, addressed as follows:
To SCE:
Cynthia Wagner
Project Manager (Transmission)
Southern California Edison
300 N. Pepper Avenue, Bldg. B, Rialto, CA 92376
[email protected]
To City of Wildomar:
23873 Clinton Keith Road, Suite 110
Wildomar, CA 92595
Attention: Daniel A. York
96
Facilities Relocation Agreement March 2016
b. Payments: Any payments provided for in this Agreement shall be forwarded to the addresses below.
To SCE:
Southern California Edison Company
P.O. Box 800
Rosemead, California 91771-0001
Attention: Accounts Receivable
To City of Wildomar:
23873 Clinton Keith Road, Suite 110
Wildomar, CA 92595
Attention: Daniel A. York
13. TERMINATION
a. Applicant’s Right to Terminate Agreement. The Applicant shall have the right to terminate this Agreement at any time upon written notice to SCE. If this Agreement is terminated by the Applicant, the Applicant shall be responsible to SCE for all costs and expenses actually incurred by SCE in connection with SCE’s preparation of the Relocation Plans, performance of the Relocation Work, and any other actions/activities under this Agreement, notwithstanding the cost allocation provisions in Section 5, above. Additionally, Applicant shall be responsible for any additional costs and expenses incurred by SCE as a result of the termination, including but not limited to, restoring the SCE Facilities to a permanent operational state; all costs for equipment and/or materials; and all costs or expenses related to the cancellation of contracts, purchase orders, or other commitments or agreements entered into up to and including the date of the notice of termination, between SCE and all parties furnishing labor, materials, and services in connection with this Agreement. SCE shall prepare and deliver to the Applicant an invoice that describes/identifies the costs and expenses thus incurred by SCE.
Within 30 days following SCE’s delivery of said invoice, the Applicant shall pay to SCE the amounts specified in the invoice.
b. Termination Due to Applicant’s Default. If the Applicant is in default of any of the terms, provisions, conditions, limitations and covenants of this Agreement, SCE may give the Applicant written notice of default (“Default Notice”) at the address provided for in Section 12.a, above. If the Applicant does not cure such default within the time specified in the Default Notice, SCE has the right, but not the obligation, to terminate this Agreement upon 30 days written notice to the Applicant (or such lesser time as may be appropriate under the circumstances). Except as otherwise provided, should SCE exercise such right of termination, SCE shall be entitled to payment for all costs and expenses for materials, services, labor, overhead, and any other expenses related to the performance of this Agreement thus incurred by SCE, up to and including the date of termination, notwithstanding the cost allocation provisions in Section 5, above. SCE shall also be entitled to payment for all costs and expenses required to effect the termination of this Agreement, including but not limited to: all costs and expenses pertaining to the restoration of the SCE Facilities to a permanent operational state; all costs for equipment and/or materials; and all costs and expenses related to the cancellation of contracts, purchase orders, commitments or other agreements entered into up to and including the date of the notice of termination, between SCE and all parties furnishing labor, materials, and services in connection with this Agreement. SCE shall prepare and deliver to the Applicant an invoice that describes/identifies the costs and expenses thus incurred by SCE. Within 30 days 97
Facilities Relocation Agreement March 2016
following SCE’s delivery of said invoice, the Applicant shall pay to SCE the amounts specified in the invoice.
14. JURISDICTION OF PUBLIC UTILITIES COMMISSION
This Agreement shall at all times be subject to such changes or modifications as the California Public Utilities Commission may, from time to time, direct in the exercise of its jurisdiction pursuant to the authority conferred upon it by law.
15. AMENDMENTS
The provisions of this Agreement shall not be altered or amended by any representations or promises of any Party unless consented to in a writing executed by all Parties.
16. GOVERNING LAW
This Agreement shall be subject to and construed according to the laws of the State of California.
17. HEADINGS
The captions and headings used in this Agreement are strictly for convenience and are not intended to and shall not affect the Parties’ rights and obligations, or the construction or interpretation of this Agreement.
18. THIRD PARTY BENEFICIARIES
Nothing herein is intended to create any third party benefit.
19. NO AGENCY, PARTNERSHIP OR JOINT VENTURE
Nothing contained herein shall be deemed or construed as creating the relationship of principal and agent or of partnership or of joint venture by and between the Parties hereto.
20. WAIVER
No waiver of any default or breach hereunder shall be implied from any omission to take action on account thereof, notwithstanding any custom and practice or course of dealing. No waiver by any Party of any provision under this Agreement shall be effective unless in writing and signed by such Party, and no waiver shall affect any default other than the default specified in the waiver and then said waiver shall be operative only for the time and to the extent therein stated. Waivers of any covenant shall not be construed as a waiver of any subsequent breach of the same.
21. DUPLICATE ORIGINALS AND ELECTRONIC SIGNATURES
This Agreement may be executed in duplicate originals, each of which, when so executed and delivered, shall be an original but such counterparts shall together constitute one instrument and agreement. The exchange of copies of this Agreement and of signature pages by facsimile transmission, Portable Document Format (i.e., PDF) or by other electronic means constitutes effective execution and delivery of this Agreement as to the Parties and may be used in lieu of the original Agreement for all purposes. This Agreement may be executed by SCE by way of an electronic signature, in which case, said electronic signature shall have the same force and effect as a written signature.
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Facilities Relocation Agreement March 2016
IN WITNESS WHEREOF, this Agreement and each and every term herein is agreed to by and between the undersigned.
DATED: _______________ City of Wildomar,
a(n) ________________________________
BY: ____________________________________
Daniel A. York
City Manager
DATED: _______________ SOUTHERN CALIFORNIA EDISON COMPANY, a California corporation
BY: ____________________________________
Cynthia Wagner
Project Manager
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Facilities Relocation Agreement March 2016
EXHIBIT A
Description of the Project Location
100
Facilities Relocation Agreement January 2015
EXHIBIT B
APPROVED RELOCATION PLANS
1. Transmission Relocation Final Design #1785393; Sheets 1-4: TD1785393/TD1993953
2. Distribution Relocation Final Design #1361361_0.01; Sheets 1-4:
TD1804990/TD1979859
3. SCE Trans Telecommunications Relocation Final Design #TTC-802034744; Sheets 1-3:
802034744/ 802180522
101
1785393TD1785393Contact USADial 811 or 800-422-4133UNDERGROUND SERVICE ALERTwww.digalert.org/contact
FINAL DESIGNAPPROVED FOR CONSTRUCTION
102
1785393TD1785393Contact USADial 811 or 800-422-4133UNDERGROUND SERVICE ALERTwww.digalert.org/contact
FINAL DESIGNAPPROVED FOR CONSTRUCTION
103
1785393TD1785393Contact USADial 811 or 800-422-4133UNDERGROUND SERVICE ALERTwww.digalert.org/contact
FINAL DESIGNAPPROVED FOR CONSTRUCTION
104
105
lllllll
lllllll
llllllll
llllllll
Contact USADial 811 or 800-422-4133UNDERGROUND SERVICE ALERTwww.digalert.org/contact 106
Contact USADial 811 or 800-422-4133UNDERGROUND SERVICE ALERTwww.digalert.org/contact 107
Contact USADial 811 or 800-422-4133UNDERGROUND SERVICE ALERTwww.digalert.org/contact 108
Contact USADial 811 or 800-422-4133UNDERGROUND SERVICE ALERTwww.digalert.org/contact 109
TD1785393Contact USADial 811 or 800-422-4133UNDERGROUND SERVICE ALERTwww.digalert.org/contact 110
TD1785393Contact USADial 811 or 800-422-4133UNDERGROUND SERVICE ALERTwww.digalert.org/contact 111
TD1785393Contact USADial 811 or 800-422-4133UNDERGROUND SERVICE ALERTwww.digalert.org/contact 112
CITY OF WILDOMAR
CC - REGULAR MEETING
CONSENT CALENDAR
Agenda Staff Report # 1.9
Meeting Date: January 18, 2023
SUBJECT:
Records Management Retention Schedule Update
SUBMITTED BY:
Janet Morales
ACTION:
Adopt a Resolution entitled:
RESOLUTION NO. 2023 - _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR, CALIFORNIA,
UPDATING THE RECORDS RETENTION SCHEDULE FOR THE CITY
SUMMARY:
The City is updating its retention schedule to ensure that all records are maintained and retained in accordance with federal, state, and local codes and statutes.
BACKGROUND:
The City’s Records Management Policy and Records Retention Schedule was initially adopted on May 10, 2017, to provide regulations and guidelines for the efficient operation of the City’s records management program. On March 11, 2020, the City updated its retention schedule and policy, Resolution No. 2020 - 17, to reflect organizational changes and current best practices for efficient management of records.
DISCUSSION:
The City Clerk's department coordinated a city-wide records management and records retention training. Following the training, city departments, in collaboration with a records management consultant, reviewed their department's retention schedule and made updates based on organizational changes, best practices, and new law updates. All changes made are in accordance with Government Code Section 34090. A red-lined version of the changes is included in the attachment to this staff report. Staff recommends that the City Council adopt the updated retention schedule. There were no changes made to the records management policy.
FISCAL IMPACT:
None.
113
ATTACHMENTS:
1. Resolution
Exhibit A: Records Retention Updated
2. Records Retention - Redlined
3. Resolution 2020-17
114
RESOLUTION NO. 2023 - _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,
CALIFORNIA, UPDATING THE RECORDS RETENTION SCHEDULE
FOR THE CITY
WHEREAS, the City Council of the City of Wildomar recognizes its responsibility and obligation to foster efficient and cost-effective government and further recognizes the central importance of the management and protection of its records; and, WHEREAS, the City Council adopt a policy on March 11, 2020, that governs the management of public records from creation through processing, distribution, organization, protection, storage, and retrieval until their ultimate disposition in accordance with State and Federal regulations; and,
WHEREAS, the City Council further desires to adopt updated guidelines for the retention of public records to ensure records are retained for their useful life but encourages the destruction of records that are no longer necessary to minimize the costs associated with the storage of records that are no longer needed.
THE CITY COUNCIL OF THE CITY OF WILDOMAR DOES RESOLVE AS FOLLOWS:
SECTION I. The Records Retention schedule adopted as Exhibit “B” to Resolution No. 2020-17 is repealed.
SECTION II. The City Council adopts the new Records Retention Schedule attached hereto as Exhibit “A.”
PASSED, APPROVED, AND ADOPTED this 18th day of January, 2023. ______________________________
Joseph Morabito
Mayor
APPROVED AS TO FORM: ATTEST:
______________________________ ______________________________ Thomas D. Jex Janet Morales, CMC
City Attorney City Clerk
115
EXHIBIT “A”
RECORDS RETENTION SCHEDULE
116
EXHIBIT A
RECORDS RETENTION SCHEDULE
CITY OF WILDOMAR
1 OF 16AU=Audit, CL=Closed/Completed;CU=Current Year; L=Life; P=Permanent, S=Superseded T=Termination
RECORD SERIES RETENTION CITATION DESCRIPTOR
ADMINISTRATION – ALL
Agreements / Contracts
NOT Approved by the
City Council (Includes
Certificates of Insurance)
CL+10 GC34090, CCP
337
City Clerk maintains original agreements or contracts that were approved by City Council
Bids & Proposals
(Unsuccessful) CL+2 GC34090d
Brochures, Publications,
newsletter, bulletins CU+2 GC34090
Correspondence (that
does not fall
into another category)
CU+2 GC34090
Goals & Objectives CU+2 GC34090 Departmental goals and objectives Master Plans S+2 GC34090 Special or long-rangeProgram Plan for Municipalities - coordination of services; strategic Planning
Policies & Procedures S+2 GC34090
117
EXHIBIT A
RECORDS RETENTION SCHEDULE
CITY OF WILDOMAR
2 OF 16AU=Audit, CL=Closed/Completed;CU=Current Year; L=Life; P=Permanent, S=Superseded T=Termination
RECORD SERIES RETENTION CITATION DESCRIPTOR
ADMINISTRATIVE SERVICES - FINANCE
Annual Financial Report /
ACFR / Annual Financial
Audit
P GC34090 Independent auditor analysis
1099s, 1096s, W-9s AU+4
R&T19530,
GC34090, 29
USC436
Accounts Payable AU+4 GC34090 Invoices, check Copies, Supporting documents Accounts Receivable AU+4 GC34090
Assessment District Collection
(Measure Z) AU+4 GC34090 Collection information; Original documentation files with City Clerk Audits – Single Audits AU+4 GC34090
Bank Reconciliation AU+4 GC34090 Statements, summaries for Receipts, disbursements, and reconciliation Bank Statements AU+4 GC34090 Financing authority
Bonds CL+30 GC34090
Budget adjustments, Journal
entries AU +4 GC34090 Account transfers
Business Licenses AU +4 GC34090
Checks AU +4 GC34090 Includes Payroll, canceled & voided checks Deferred Compensation AU +4 GC34090 Records of Employee contributions and city Payments *29 CFR 1627.3(2) Deposits, Receipts AU +4 GC34090 Checks, coins, currency Federal and State Tax AU+4 GC34090
Forms 1096, 1099, W-4s and W-2s *26 CFR 31.6001.1-4; IRS REG 31.6001-1€(2); R&T 19530; 29 CFR516.5-516.6
FEMA / OES Claims &
Backup AU+10 GC34090
Investment Transactions AU+4 GC34090 Summary of transactions, inventory, and earnings report Ledger. General AU+4 GC34090 *CCP337
Purchase Orders, Requisitions AU+4 GC34090 Original documents State Controller Report AU+4 GC34090 Controller may destroy after 5 years Surplus Property - Disposal AU+4 GC34090 Sealed bid sales of Equipment Vehicle Ownership and Title L GC34090 Title transfers when vehicle sold Voucher Lists 0 GC34090 Lists can be re-generated; preliminary drafts Warrant Register AU+4 GC34090
118
EXHIBIT A
RECORDS RETENTION SCHEDULE
CITY OF WILDOMAR
3 OF 16AU=Audit, CL=Closed/Completed;CU=Current Year; L=Life; P=Permanent, S=Superseded T=Termination
RECORD SERIES RETENTION CITATION DESCRIPTOR
ADMINISTRATIVE SERVICES - PAYROLL
Adjustments AU+4
GC34090;
R&T19530;
LC1174(d); 29
CFR 516.5 &
516.6
Audit Purposes
Employee Time Sheets AU+4
GC34090;
R&T19530;
LC1174(d); 29
CFR516.5 &
516.6
Signed by Employee for audit and FEMA Reports *20 CFR 516.6(1); IRS Reg. 31.6001- 1€(z); R&T 19530; LC 1174(d)
Payroll Register AU+4
GC34090;
R&T19530;
LC1174(d); 29
CFR 516.5 &
516.6
(Provided by a third party)
PERS Employee Deduction
Reports AU+4
GC34090;
R&T19530;
LC1174(d); 29
CFR 516.5 &
516.6
Record of deductions (PERS Public Employee Retirement System) *26CFR 31.6001-1; 29 CFR 516.5, 516.6, LC1174(d)
W-2s AU+4
GC34090;
R&T19530;
LC1174(d); 29
CFR 516.5 &
516.6
W-4s S+4 GC34090; 29
CFR 51
119
EXHIBIT A
RECORDS RETENTION SCHEDULE
CITY OF WILDOMAR
4 OF 16AU=Audit, CL=Closed/Completed;CU=Current Year; L=Life; P=Permanent, S=Superseded T=Termination
RECORD SERIES RETENTION CITATION DESCRIPTOR
ADMINISTRATIVE SERVICES- HUMAN RESOURCES
PERS, Social Security, SSI P 29 CFR 1627.3(2);
GC12946, 34090 EEOC/ADEA
Personnel Files T+6
8 CCR
§3204(d)(1) et
seq., 29 CFR
1627.3(b)(i);
GC12946,
12960, 34090
Applications, Evaluations, Certifications; Reassignments; Outside Employment; Commendations disciplinary actions; Terminations; Oaths of Office; e-mail confirming Livescan clearances, etc.
Personnel Files - Medical T+30
8 CCR
§3204(d)(1) et
seq., 8 CCR 5144,
29 CFR1910.1020(d)(
1)(i), GC12946,
12960, 34090
Applications, Evaluations, Certifications; Reassignments; Outside Employment; Commendations disciplinary actions; Terminations; Oaths of Office; Recruitment CL+4
29 CFR
1627.3(b)(i); 29
CFR 1602.14; 2
CCR 11013(c),
GC12946, 12960
34090
Applications, resumes, alternate lists/logs, indices, ethnicity disclosures, examination materials, examination answer sheets, job bulletins, eligibility, electronic database Surveys and Studies CU+2 GC12946, 34090 Includes classification, wage rates Training Records CU+7
GC53235.2(b),
GC53237.2(b);
GC12946, 34090 Employee Applications, volunteer Program training, class training materials, internships Volunteers working with
Children T+4
29 CFR
1627.3(b)(i); 29
CFR 1602.14; 2
CCR 11013(c),
GC12946, 12960
34090
120
EXHIBIT A
RECORDS RETENTION SCHEDULE
CITY OF WILDOMAR
5 OF 16AU=Audit, CL=Closed/Completed;CU=Current Year; L=Life; P=Permanent, S=Superseded T=Termination
RECORD SERIES RETENTION CITATION DESCRIPTOR
ADMINISTRATIVE SERVICES- RISK MANAGEMENT
Accidents/ Incidents CU+2 GC34090 No claim filed
Bonds, Insurance P GC34090;
CCP337 Bonds and insurance Policies insuring city property and other assets Claims, Damage CL+5 GC34090; CCP337 Paid/Denied
Insurance, Certificates CU+10 GC34090; CCP337 Insurance certificates filed separately from contracts, include insurance filed by year Insurance, Joint Powers
Agreement P GC34090; CCP337
Insurance, Liability/Property P GC34090; CCP337 May include liability, property, Certificates of Participation, deferred, use of facilities Insurance, Workers
Compensation P GC34090; CCP337 Indemnity; PERS - working files - originals with Administrator Risk Management Reports CU+5 GC34090 Federal OSHA Forms; Loss Analysis Report; Safety Reports; Actuarial Studies Workers Compensation T+30
CCR14311;
15400.2;
CA Labor Code
110- 139.6
Claim files, Reports, Incidents (working files) originals filed with the Administrator 121
EXHIBIT A
RECORDS RETENTION SCHEDULE
CITY OF WILDOMAR
6 OF 16AU=Audit, CL=Closed/Completed;CU=Current Year; L=Life; P=Permanent, S=Superseded T=Termination
RECORD SERIES RETENTION CITATION DESCRIPTOR
ADMINISTRATIVE SERVICES- SOLID WASTE MANAGEMENT
Solid Waste Reduction /
Recycling / AB 939 / SB 1383
Compliance
CU+10 GC34090
Solid Waste Tonnage Reports CU+10 GC34090
122
EXHIBIT A
RECORDS RETENTION SCHEDULE
CITY OF WILDOMAR
7 OF 16AU=Audit, CL=Closed/Completed;CU=Current Year; L=Life; P=Permanent, S=Superseded T=Termination
RECORD SERIES RETENTION CITATION DESCRIPTOR
CITY CLERK
Agenda Packets - Council,
Measure AA & Measure Z
Oversight, Planning
Commission
P GC34090
Agreements / Contracts
Approved by the City Council
- INFRASTRUCTURE
P GC34090, CCP
337
Lead Department maintains original agreements or contracts NOT approved by City Council
Agreements / Contracts
Approved by the City Council
– PROFESSIONAL
SERVICES, NON-
INFRASTRUCTURE
CL+10 GC34090, CCP
337
Lead Department maintains original agreements or contracts NOT approved by City Council
Applications, Boards,
Commissions, Committees CL+2 GC34090 All, whether appointed or not Articles of Incorporation P GC34090
Audio or Video Recordings -
Council, Planning
Commission
CU+10 GC34090.7,
54953.S(b)
Ethics Training Certificates,
Harassment Prevention
Training Certificates
CU+5
GC34090,
53235.2(b),
53237.2(b)
FPPC Campaign disclosure
(all other committees} E+7 GC81009
FPPC Campaign disclosure,
Elected P GCB1009(b)(g)
FPPC Campaign disclosure,
not elected E+5 GCB1009(b)(g)
FPPC Statement of Economic
Interest - ALL T+7 GC81009.e Form 700
Minutes - Council, Measure
AA & Measure Z Oversight,
Planning Commission
P GC34090
Nomination Papers
Successful T+ 4 EC17100;
GC81009(b)
Nomination Papers
Unsuccessful
E+4 EC17100;
GC81009(b)
123
EXHIBIT A
RECORDS RETENTION SCHEDULE
CITY OF WILDOMAR
8 OF 16AU=Audit, CL=Closed/Completed;CU=Current Year; L=Life; P=Permanent, S=Superseded T=Termination Notifications and Publications E+2 GC34090
Proof of Publication or Posting, certification and listing o notice of Posting; Copy of Newspaper notice and
certification of offices to be voted for at forthcoming election Oaths of Office T+6 GC34090; 29 USC
1113 Elected officials
Ordinances - Council P GC34090
Petitions 8 months
EC17200; 17400;
GC7253.5;
EC14700;
GC3756:8
Initiative, referendum, recall
Proclamations CU+2 GC34090
Public Notices, Advertising,
Posting - Council, Measure
AA & Measure Z Oversight
CU+2 GC34090
Public Records Request CL+2 GC34090
Records Management CL+2 GC34090 Document includes retrieval. transfers - inactive Records Management
Destruction Authorization P GC34090 Documentation of final disposition or records Records Retention Schedules P GC34090
Resolutions - Council P GC34090
124
EXHIBIT A
RECORDS RETENTION SCHEDULE
CITY OF WILDOMAR
9 OF 16AU=Audit, CL=Closed/Completed;CU=Current Year; L=Life; P=Permanent, S=Superseded T=Termination
RECORD SERIES RETENTION CITATION DESCRIPTOR
CITY MANAGER
Council correspondence
(that does not fall into another
category)
CU+2 GC34090
Press Releases CU+2 GC34090
125
EXHIBIT A
RECORDS RETENTION SCHEDULE
CITY OF WILDOMAR
10 OF 16AU=Audit, CL=Closed/Completed;CU=Current Year; L=Life; P=Permanent, S=Superseded T=Termination
RECORD SERIES RETENTION CITATION DESCRIPTOR
COMMUNITY DEVELOPMENT - BUILDING
Architects’approval of release
of Plans (copyright-protected) CU+2 GC34090
Building Codes CU+Prior GC34090
Building Permits - All P GC34090; H&S
19850
New commercial and residential construction, tenant improvements, room additions, spa, signs, block wall, remodel including security bonds
Building Plans – Commercial,
Multi-family Dwellings, Tracts P
CBC 104.7 &
107.5, H&S19850,
GC34090
Building Plans – Residential
Prior to July 2020 CL+180 days
CBC 104.7 &
107.5, H&S19850,
GC34090
Building Plans – Residential
Prior to July 2020 – Electronic
Official Records
P
CBC 104.7 &
107.5, H&S19850,
GC34090
Building Plans – Residential –
Energy Calculations,
Structural Calculations CL+180 days
CBC 104.7 &
107.5, H&S19850,
GC34090
Building Plans – Cancelled,
Expired, or Withdrawn
T (upon
Cancellation,
Expiration, or
Withdrawal)
GC34090;
Certificates of Occupancy P GC34090a
Inspection Cards P GC34090
126
EXHIBIT A
RECORDS RETENTION SCHEDULE
CITY OF WILDOMAR
11 OF 17AU=Audit, CL=Closed/Completed;CU=Current Year; L=Life; P=Permanent, S=Superseded T=Termination
RECORD SERIES RETENTION CITATION DESCRIPTOR
COMMUNITY DEVELOPMENT - CDBG
CDBG (Community
Development Block Grant) and
Urban Development, Grants,
Sub-recipient Grants
CL+4
GC34090; 24 CFR
570.502; 2 CFR
200.334, 29 CFR
97.42 Applications, reports, contracts, supporting documents; *OMB Cir. A-102, A-110, A-128 Unsuccessful CL+2 GC34090 Applications not entitled
127
EXHIBIT A
RECORDS RETENTION SCHEDULE
CITY OF WILDOMAR
12 OF 17AU=Audit, CL=Closed/Completed;CU=Current Year; L=Life; P=Permanent, S=Superseded T=Termination
RECORD SERIES RETENTION CITATION DESCRIPTOR
COMMUNITY DEVELOPMENT - CODE ENFORCEMENT/ EMERGENCY SERVICES Abandoned Vehicles CL+2 GC34090d
Abandoned and Distressed
Residential Property
Registration
CU+2 GC34090d
Case Files CL+2 GC34090d
Building, housing and mobile home code violation records including inspections; Public nuisance rubbish and weed abatement, vehicle abatement, citations, massage Parlor Permits, general
CERT (Citizen’s Emergency
Response Team) / Applications
/ Livescan Clearances
T+2 GC34090d
Citations CL+2 GC34090d
Emergency Plans S GC34090d
EOC Activations / EOC
Training CU+10 GC34090d
FTB & Assessor Recoveries CU+2 GC34090d
Liens & Releases, Supporting
Recorded P GC34090
Work Orders I Service
Requests (Comcate / Eden /
ESRI Workforce)
CL+5
GC34090, 40 CFR
§§122.21, 122.41,
122.44
May include NPDES schedules and compliance
128
EXHIBIT A
RECORDS RETENTION SCHEDULE
CITY OF WILDOMAR
13 OF 17AU=Audit, CL=Closed/Completed;CU=Current Year; L=Life; P=Permanent, S=Superseded T=Termination
RECORD SERIES RETENTION CITATION DESCRIPTOR
COMMUNITY DEVELOPMENT - DEVELOPMENT ENGINEERING
Bonds - Development CL GC34090; CCP
337.5 Housing; Industrial Development
Bonds - Security CL GC34090; CCP
337.5
Documentation created and/or received in connection with the Performance of work/services for the city, or for Parcel Maps and subdivision work Development Agreements P CCP337, 3371.(a), Infrastructure contracts, franchises. Original maintained for 7 years337.15; GC34090: _ Development Case Files P GC34090
Development Conditions L GC34090d Mitigation measures; filed with case files Development Standards P GC34090 Landscape medians, Parkway Landscape Development, Public works construction Drawings, As-Builts
(Development) P GC34090
Final Maps, Tract Maps,
Subdivisions, Parcel Maps P GC34090
Historic Preservation
Inventory P GC34090 Historic structures & landmarks
Permits, Permanent
Encroachment P GC34090 Pole and monument signs, grading alterations, excavations, street sidewalk & curb construction or alterations, utility installation or modifications, development Improvements Permits, Temporary
Encroachment CL+2 GC34090 Temporary Uses, Temporary Signs, Hauling, Transportation, Traffic Control, Oversized vehicles, etc.
129
EXHIBIT A
RECORDS RETENTION SCHEDULE
CITY OF WILDOMAR
14 OF 17AU=Audit, CL=Closed/Completed;CU=Current Year; L=Life; P=Permanent, S=Superseded T=Termination
RECORD SERIES RETENTION CITATION DESCRIPTOR
COMMUNITY DEVELOPMENT - PLANNING
Case files, Planning, and
Zoning (CUP, Plot Plan, TPM,
TTM, Annexations)
P GC34909a; H&S
19850;4003;4004
Approval Letter, Comment Letter, Pertains to real Property. May include blueprints, drawings, maps, Plans, reports, evaluations, correspondence, uses, Permits, variances, studies, appeals, Compliance certificates, lot line adjustments or other Planning-related matters brought before the legislative body
CEQA staff notes and
correspondence CU+2 GC34090 Golden Door decision
General Plan and Elements P GC34090 Includes Sphere of influence Public Notices, Advertising,
Posting - Planning Commission CU+2 GC34090
Special Event Permits – Public
Events CL+2 GC34090d
Temporary Uses, Temporary
Signs CL+2 GC34090d
130
EXHIBIT A
RECORDS RETENTION SCHEDULE
CITY OF WILDOMAR
15 OF 17AU=Audit, CL=Closed/Completed;CU=Current Year; L=Life; P=Permanent, S=Superseded T=Termination
RECORD SERIES RETENTION CITATION DESCRIPTOR
COMMUNITY SERVICES
Assessment Reports CU+2 GC34090
Compost Distribution,
Sandbag Distribution, Keep it
Clean Waivers
CU+2 GC34090
Facility Use Permits CU+2 GC34090
Park Inspections / Playground
Inspections
CU+2 GC34090
Special Event Permits – City
Events, Waivers
CU+2 GC34090
131
EXHIBIT A
RECORDS RETENTION SCHEDULE
CITY OF WILDOMAR
16 OF 17AU=Audit, CL=Closed/Completed;CU=Current Year; L=Life; P=Permanent, S=Superseded T=Termination
RECORD SERIES RETENTION CITATION DESCRIPTOR
ECONOMIC DEVELOPMENT
Economic Development Files CL+2 GC34090
132
17 OF 17AU=Audit, CL=Closed/Completed;CU=Current Year; L=Life; P=Permanent, S=Superseded T=Termination
RECORD SERIES RETENTION CITATION DESCRIPTOR
PUBLIC WORKS & ENGINEERING
Abandonments / Vacations P GC34090
Capital Improvement Projects
(CIP) P GC34090d;
CC337 Supporting documents including bidders list, Specifications, reports, Plans, etc.
Drawings, As-Builts (Capital
Improvement Projects) P GC34090d
Easements, Dedications, Right
of ways, Deeds P GC34090
Pest Control CU+2 GC34090d Pesticide applications, inspections & sampling, documents Soil Reports P GC34090d Final Reports
Special Districts P GC34090a Supporting documents re: improvement, lighting, underground utility; bonds, taxes & construction
Street Alley
(Abandonments / Vacations) P GC34090d Relinquishment of rights and fee title Studies / Reports P GC34090
Surveys P GC34090 Recording data and maps
Traffic Counts CL+ 10 GC34090d
Traffic Signal Timing Sheets CL+ 2 GC34090d
Traffic Speed Surveys CL+ 10 GC34090d
Transportation / Congestion
Management CU + 2 GC34090d
Work Orders I Service
Requests (Comcate / Eden /
ESRI Workforce)
CL+ 5
GC34090, 40 CFR
§§122.21, 122.41,
122.44
May include NPDES schedules and compliance
Maintenance Schedules and
Recaps CU + 5
GC34090, 40 CFR
§§122.21, 122.41,
122.44
May include NPDES schedules and compliance
Maintenance and Landscape
Site Reports / Arborist
Reports
CU + 5 GC34090, May include sidewalk or tree maintenance 133
RECORDS RETENTION SCHEDULE
CITY OF WILDOMAR
1 OF 17 AU=Audit, CL=Closed/Completed; CU=Current Year; L=Life; P=Permanent, S=Superseded T=Termination
RECORD SERIES RETENTION CITATION DESCRIPTOR
ADMINISTRATION - ALL
Agreements / Contracts NOT
Approved by the City Council
(Includes Certificates of
Insurance)
CL + 10 GC34090, CCP
337
City Clerk maintains original agreements or contracts that were approved by City Council Bids & Proposals
(Unsuccessful)
CL+ 2 GC34090d
Brochures, Publications,
newsletter, bulletins cu +2 GC34090
Correspondence (that does
not fall
into another category)
CU+2 GC34090
Goals & Objectives cu +2 GC34090 Departmental goals and objectives Master Plans S+2 GC34090 Special or long-range Program Plan for Municipalities - coordination of services; strategic Planning
Policies & Procedures S+2 GC34090
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134
RECORDS RETENTION SCHEDULE
CITY OF WILDOMAR
2 OF 17 AU=Audit, CL=Closed/Completed; CU=Current Year; L=Life; P=Permanent, S=Superseded T=Termination
RECORD SERIES RETENTION CITATION DESCRIPTOR
ADMINISTRATIVE SERVICES - FINANCE
Annual Financial Report /
ACFR CAFR / Annual
Financial Audit
P GC34090 Independent auditor analysis
1099s, 1096s, W-9s
AU +4
R&T19530,
GC34090, 29
USC
436
Accounts Payable AU +4 GC34090 Invoices, check Copies, Supporting documents Accounts Receivable AU +4 GC34090
Assessment District Collection
(Measure Z)s
AU +4P GC34090 Collection information; Original documentation files with City Clerk Audits – Single Audits AU +4P GC34090
Bank Reconciliation AU +4 GC34090 Statements, summaries for Receipts, disbursements and reconciliation Bank Statements AU +4 GC34090 Financing authority
Bonds CL+30 GC34090
Budget (Final) P GC34090
Budget adjustments, Journal
entries AU +4 GC34090 Account transfers
Business Licenses AU +4 GC34090
Checks AU +4 GC34090 Includes Payroll, canceled & voided checks Deferred Compensation AU +4 GC34090 Records of Employee contributions and city Payments *29 CFR 1627.3(2) Deposits, Receipts AU +4 GC34090 Checks, coins, currency Federal and State Tax AU +4 GC34090 Forms 1096, 1099, W-4s and W-2s *26 CFR 31.6001.1-4; IRS REG 31.6001-1€(2); R&T 19530; 29 CFR
516.5-516.6
FEMA / OES Claims & Backup AU + 10 GC34090
Investment Transactions AU +4 GC34090 Summary of transactions, inventory and earnings report Ledger. General AU +4 GC34090 *CCP337
Purchase Orders, Requisitions AU +4 GC34090 Original documents State Controller Report AU +4 GC34090 Controller may destroy after 5 years Surplus Property - Disposal AU +4 GC34090 Sealed bid sales of Equipment Vehicle Ownership and Title L GC34090 Title transfers when vehicle sold Voucher Lists 0 GC34090 Lists can be re-generated; preliminary drafts Warrant Register AU +4 GC34090
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135
RECORDS RETENTION SCHEDULE
CITY OF WILDOMAR
3 OF 17 AU=Audit, CL=Closed/Completed; CU=Current Year; L=Life; P=Permanent, S=Superseded T=Termination
PAYROLL
Adjustments
AU +4
GC34090;
R&T19530;
LC1174(d); 29
CFR
516.5 & 516.6©
Audit Purposes
Employee Time Sheets
AU +4
GC34090;
R&T19530;
LC1174(d); 29
CFR
516.5 & 516.6©
Signed by Employee for audit and FEMA Reports *20 CFR 516.6(1); IRS Reg. 31.6001- 1€(z); R&T 19530; LC 1174(d)
RECORD SERIES RETENTION CITATION DESCRIPTOR
Payroll Register
AU +4
GC34090;
R&T19530;
LC1174(d); 29
CFR
516.5 & 516.6©
Labor costs by Employee and Program (provided by a third party)
PERS Employee Deduction
Reports
AU +4
GC34090;
R&T19530;
LC1174(d); 29
CFR
516.5 & 516.6©
Record of deductions (PERS Public Employee Retirement System) *26CFR 31.6001-1; 29 CFR 516.5, 516.6, LC1174(d)
W-2s
AU +4
GC34090;
R&T19530;
LC1174(d); 29
CFR
516.5 & 516.6©
W-4s S+4 GC34090; 29
CFR 51
Formatted: Font: Not Bold
136
RECORDS RETENTION SCHEDULE
CITY OF WILDOMAR
4 OF 17 AU=Audit, CL=Closed/Completed; CU=Current Year; L=Life; P=Permanent, S=Superseded T=Termination
RECORD SERIES RETENTION CITATION DESCRIPTOR
ADMINISTRATIVE SERVICES- HUMAN RESOURCES
PERS, Social Security, SSI P 29 CFR 1627.3(2);
GC12946, 34090 EEOC/ADEA
Personnel Files
T+6
8 CFR 274a.2; 8
CCR §3204(d)(1)
et seq., 29 CFR
1627.3(b)(i);
GC12946, 12960,
34090
Applications, Evaluations, Certifications; Reassignments; Outside Employment; Commendations disciplinary actions; Terminations; Oaths of Office; e-mail confirming Livescan clearances, etc.
Personnel Files - Medical
T + 30
8 CCR
§3204(d)(1) et
seq., 8 CCR 5144,
29 CFR
1910.1020(d)(1)(i),
GC12946, 12960,
34090
Applications, Evaluations, Certifications; Reassignments; Outside Employment; Commendations disciplinary actions; Terminations; Oaths of Office;
Recruitment
CL+ 43 29 CFR
1627.3(b)(i); 29
CFR 1602.14; 2 CCR
11013(c),
GC12946, 12960
34090
Applications, resumes, alternate lists/logs, indices, ethnicity disclosures, examination materials, examination answer sheets, job bulletins, eligibility, electronic database Surveys and Studies CU +2 GC12946, 34090 Includes classification, wage rates
Training Records CU +7 GC53235.2(b),
GC53237.2(b);
GC12946, 34090
Employee Applications, volunteer Program training, class training materials, internships Volunteers working with
Children T+4 29 CFR
1627.3(b)(i); 29
CFR 1602.14; 2 CCR
11013(c),
GC12946, 12960
34090
Formatted: Font color: Custom Color(RGB(24,24,24)),
Character scale: 105%
Formatted: Font color: Custom Color(RGB(24,24,24)),
Condensed by 0.1 pt
137
RECORDS RETENTION SCHEDULE
CITY OF WILDOMAR
5 OF 17 AU=Audit, CL=Closed/Completed; CU=Current Year; L=Life; P=Permanent, S=Superseded T=Termination
RECORD SERIES RETENTION CITATION DESCRIPTOR
ADMINISTRATIVE SERVICES- RISK
MANAGEMENT
Accidents/ Incidents CU + 2 GC34090 No claim filed
Bonds, Insurance P GC34090;
CCP337
Bonds and insurance Policies insuring city property and other assets Claims, Damage CL+ 5 GC34090;
CCP337
Paid/Denied
Insurance, Certificates CU+10 GC34090;
CCP337
Insurance certificates filed separately from contracts, includes insurance filed by year Insurance, Joint Powers
Agreement P GC34090;
CCP337
Insurance, Liability/Property P GC34090;
CCP337
May include liability, property, Certificates of Participation, deferred, use of facilities Insurance, Workers Compensation P GC34090;
CCP337
Indemnity; PERS - working files - originals with Administrator Risk Management Reports cu+ 5 GC34090 Federal OSHA Forms; Loss Analysis Report; Safety Reports; Actuarial Studies
Workers Compensation
T+30
CCR14311;
15400.2;
CA Labor Code
110- 139.6
Claim files, Reports, Incidents (working files) originals filed with Administrator 138
RECORDS RETENTION SCHEDULE
CITY OF WILDOMAR
6 OF 17 AU=Audit, CL=Closed/Completed; CU=Current Year; L=Life; P=Permanent, S=Superseded T=Termination
RECORD SERIES RETENTION CITATION DESCRIPTOR
ADMINISTRATIVE SERVICES- SOLID
WASTE MANAGEMENT
Solid Waste Reduction /
Recycling / AB 939 / SB 1383
Compliance
CU +10 GC34090
Solid Waste Tonnage Reports CU +10 GC34090
Formatted: Indent: Left: 0"
139
RECORDS RETENTION SCHEDULE
CITY OF WILDOMAR
7 OF 17 AU=Audit, CL=Closed/Completed; CU=Current Year; L=Life; P=Permanent, S=Superseded T=Termination
RECORD SERIES RETENTION CITATION DESCRIPTOR
CITY CLERK
Agenda Packets - Council,
Measure AA & Measure Z
Oversight, Planning
Commission
P GC34090
Agreements / Contracts
Approved by the City
Council - INFRASTRUCTURE
P GC34090, CCP
337
Lead Department maintains original agreements or contracts NOT approved by City Council
Agreements / Contracts
Approved by the City
Council – PROFESSIONAL
SERVICES, NON-
INFRASTRUCTURE
CL + 10 GC34090, CCP
337
Lead Department maintains original agreements or contracts NOT approved by City Council
Applications, Boards,
Commissions, Committees
CL+ 2 GC34090 All, whether appointed or not
Articles of Incorporation P GC34090
Audio or Video Recordings -
Council, Planning
Commission
CU+10 GC34090.7,
54953.S(b)
Ethics Training Certificates,
Harassment Prevention
Training Certificates
cu +5 GC34090,
53235.2(b),
53237.2(b)
FPPC Campaign disclosure
(all
other committees}
E+7 GC81009
FPPC Campaign disclosure,
Elected
P GCB1009(b)(g)
FPPC Campaign disclosure,
not
elected
E+5 GCB1009(b)(g)
FPPC Statement of Economic
Interest - ALL
T+7 GC81009.e Form 700
Minutes - Council, Measure
AA &
Measure Z Oversight,
Planning Commission
P GC34090
Nomination Papers
Successful
T+ 4 EC17100;
GC81009(b)
Formatted: Font: Bold
Formatted: Font: Bold
140
RECORDS RETENTION SCHEDULE
CITY OF WILDOMAR
8 OF 17 AU=Audit, CL=Closed/Completed; CU=Current Year; L=Life; P=Permanent, S=Superseded T=Termination
Nomination Papers
Unsuccessful
E+4 EC17100;
GC81009(b)
Notifications and Publications E+2 GC34090 Proof of Publication or Posting, certification and listing o notice of Posting; Copy of Newspaper notice and
certification of offices to be voted for at forthcoming election Oaths of Office T+6 GC34090; 29 USC
1113
Elected officials
Ordinances - Council P GC34090
Petitions 8 months EC17200; 17400;
GC7253.5;
EC14700;
GC3756:8
Initiative, referendum, recall
Proclamations CU + 2 GC34090
Public Notices, Advertising,
Posting - Council, Measure
AA &
Measure Z Oversight
CU + 2 GC34090
Public Records Request CL+ 2 GC34090
Records Management CL+ 2 GC34090 Document includes retrieval. transfers - inactive
RECORD SERIES RETENTION CITATION DESCRIPTOR
Records Management Destruction P GC34090 Documentation of final disposition or records Authorization
Records Retention Schedules P GC34090
Resolutions - Council P GC34090
141
RECORDS RETENTION SCHEDULE
CITY OF WILDOMAR
9 OF 17 AU=Audit, CL=Closed/Completed; CU=Current Year; L=Life; P=Permanent, S=Superseded T=Termination
RECORD SERIES RETENTION CITATION DESCRIPTOR
CITY MANAGER
Council correspondence
(that does not fall into another
category)
cu +2 GC34090
Press Releases cu +2 GC34090
142
RECORDS RETENTION SCHEDULE
CITY OF WILDOMAR
10 OF 17 AU=Audit, CL=Closed/Completed; CU=Current Year; L=Life; P=Permanent, S=Superseded T=Termination
RECORD SERIES RETENTION CITATION DESCRIPTOR
COMMUNITY DEVELOPMENT - BUILDING
Architects approval of release
of Plans (copyright-protected)
CU + 2 GC34090
Building Codes CU + Prior GC34090
Building Permits - All P GC34090; H&S
19850
New commercial and residential construction, tenant imProvements room additions, sPa, signs, block
wall, remodel including security bonds
Building Plans -– Commercial,
Multi-family Dwellings, Tracts
P
CBC 104.7 &
107.5, H&S19850,
GC34090
Building Plans -– Residential
Prior to July, 2020
CL+180 days
CBC 104.7 &
107.5, H&S19850,
GC34090
Building Plans – Residential
Prior to July, 2020 – Electronic
Official Records
P
CBC 104.7 &
107.5, H&S19850,
GC34090
Building Plans – Residential –
Energy Calculations,
Structural Calculations
CL+180 days
CBC 104.7 &
107.5, H&S19850,
GC34090
Building Plans – Cancelled,
Expired, or Withdrawn
T
(upon
Cancellation,
Expiration or
Withdrawal)
GC34090;
Certificates of Occupancy LP GC34090a
Inspection Cards P GC34090
143
RECORDS RETENTION SCHEDULE
CITY OF WILDOMAR
11 OF 17 AU=Audit, CL=Closed/Completed; CU=Current Year; L=Life; P=Permanent, S=Superseded T=Termination
RECORD SERIES RETENTION CITATION DESCRIPTOR
COMMUNITY DEVELOPMENT - CDBG
CDBG (Community
Development Block Grant) and
Urban Development, Grants,
Sub-recipient Grants
CL +4
GC34090; 24 CFR
570.502; 2 CFR
200.333; 2 CFR
200.334, 29 CFR
97.42 Applications, reports, contracts, supporting document; *OMB Cir. A-102, A-110, A-128 Unsuccessful CL+ 2 GC34090 Applications not entitled
Formatted: Indent: Left: 0.03", Space Before: 1.25 pt Formatted: Font: Not Bold
144
RECORDS RETENTION SCHEDULE
CITY OF WILDOMAR
12 OF 17 AU=Audit, CL=Closed/Completed; CU=Current Year; L=Life; P=Permanent, S=Superseded T=Termination
RECORD SERIES RETENTION CITATION DESCRIPTOR
COMMUNITY DEVELOPMENT - CODE ENFORCEMENT
Abandoned Vehicles CL +2 GC34090d
Abandoned and Distressed
Residential Property
Registration
CU + 2 GC34090d
Case Files
CL+ 2
GC34090d Building, housing and mobile home code violation records including inspections; Public nuisance rubbish and weed abatement, vehicle abatement, citations, massage Parlor Permits, general
CERT (Citizen’s Emergency
Response Team) / Applications
/ Livescan Clearances
T + 2 GC34090d
Citations CL + 2 GC34090d
Emergency Plans S GC34090d
EOC Activations / EOC
Training
CU + 10 GC34090d
FTB & Assessor Recoveries CU + 2 GC34090d
Liens & Releases,
Supporting
Recorded
P
GC34090
Work Orders I Service
Requests (Comcate / Eden /
ESRI Workforce)
CL+ 5
GC34090, 40 CFR
§§122.21, 122.41,
122.44
May include NPDES schedules and compliance
145
RECORDS RETENTION SCHEDULE
CITY OF WILDOMAR
13 OF 17 AU=Audit, CL=Closed/Completed; CU=Current Year; L=Life; P=Permanent, S=Superseded T=Termination
RECORD SERIES RETENTION CITATION DESCRIPTOR
COMMUNITY DEVELOPMENT - DEVELOPMENT
ENGINEERING
Bonds - Development CL GC34090; CCP
337.5 Housing; Industrial Development
Bonds - Security CL GC34090; CCP
337.5
Documentation created and/or received in connection with the Performance of work/services for the city,
or for Parcel Maps and subdivision work
Development Agreements P CCP337, 3371.(a), Infrastructure contracts, franchises. Original maintained for 7 years 337.15; GC34090:
_
Development Case Files P GC34090
Development Conditions L GC34090d Mitigation measures; filed with case files Development Standards P GC34090 Landscape medians, Parkway Landscape Development, Public works construction Drawings, As-Builts
(Development)
P GC34090
Final Maps, Tract Maps,
Subdivisions, Parcel Maps
P GC34090
Historic Preservation
Inventory
P GC34090 Historic structures & landmarks
Permits, Permanent
Encroachment
P GC34090 Pole and monument signs, grading alterations, excavations, street sidewalk & curb construction or alterations, utility installation or modifications, development Improvements Signs, grading, encroachment
Permits, Temporary
Encroachment
CL+ 2 GC34090 Temporary Uses, Temporary Signs, Hauling, Transportation, Traffic Control, Oversized vehicles, etc. Alterations, encroachment, excavations, street sidewalks & curb alterations, transportation, swimming Pool drainage. temporary uses, etc. 146
RECORDS RETENTION SCHEDULE
CITY OF WILDOMAR
14 OF 17 AU=Audit, CL=Closed/Completed; CU=Current Year; L=Life; P=Permanent, S=Superseded T=Termination
RECORD SERIES RETENTION CITATION DESCRIPTOR
COMMUNITY DEVELOPMENT -
PLANNING
Agenda Packets - Planning
Commission P GC34090
Audio or Video Recordings -
Planning Commission CU+10 GC34090.7,
54953.5(b)
Case files, Planning and
Zoning (CUP, Plot Plan,
TPM, TTM,
Annexations)
P GC34909a; H&S
19850;4003;4004
Approval Letter, Comment Letter, Pertains to real Property. May include blueprints, drawings, maps, Plans, reports, evaluations, correspondence, uses, Permits, variances, studies, appeals, Compliance certificates, lot line adjustments or other Planning-related matters brought before legislative body CEQA staff notes and
correspondence CU +2 GC34090 Golden Door decision
General Plan and Elements P GC34090 Includes Sphere of influence Minutes - Planning
Commission
P GC34090
Public Notices, Advertising,
Posting - Planning
Commission
CU +2
GC34090
Resolutions - Planning
Commission P GC34090
Special Event Permits –
Public Events
CL+ 2 GC34090d
Temporary Uses, Temporary
Signs
CL+ 2 GC34090d
Formatted: Indent: Left: 0"
147
RECORDS RETENTION SCHEDULE
CITY OF WILDOMAR
15 OF 17 AU=Audit, CL=Closed/Completed; CU=Current Year; L=Life; P=Permanent, S=Superseded T=Termination
RECORD SERIES RETENTION CITATION DESCRIPTOR
COMMUNITY SERVICES
Assessment Reports CU +2 GC34090
Compost Distribution,
Sandbag Distribution, Keep it
Clean Waivers
CU +2 GC34090
Facility Use Permits CU +2 GC34090
Park Inspections / Playground
Inspections
CU + 2 GC34090
Save the Date cu+ 2 GC34090
Special Event Permits – City
Events, Waivers
CU +2 GC34090
CEMETERY DISTRICT
Cemetery Deeds P GC 34090(a),
60201
Cemetery Invoices AU + 4 GC 34090, 60201
Cemetery Plot Map P GC 34090, 60201
HS §§8330, 8331
Cemetery Purchasing of lots &
niches Receipt Records for
Purchase of lots / niches
P GC 34090, 60201
HS §§8330, 8331
Cemetery Software P GC 34090(a),
60201
Minutes, Resolutions –
Cemetery District
P GC 34090, 60201 1898 - 2011
148
RECORDS RETENTION SCHEDULE
CITY OF WILDOMAR
16 OF 17 AU=Audit, CL=Closed/Completed; CU=Current Year; L=Life; P=Permanent, S=Superseded T=Termination
RECORD SERIES RETENTION CITATION DESCRIPTOR
ECONOMIC DEVELOPMENT
Economic Development Files CL+2 GC34090
149
RECORDS RETENTION SCHEDULE
CITY OF WILDOMAR
17 OF 17 AU=Audit, CL=Closed/Completed; CU=Current Year; L=Life; P=Permanent, S=Superseded T=Termination
RECORD SERIES RETENTION CITATION DESCRIPTOR
PUBLIC WORKS & ENGINEERING
Abandonments / Vacations P GC34090
Capital Improvement Projects
(CIP) P GC34090d;
CC337
Supporting documents including bidders list, Specifications, reports, Plans, etc.
Drawings, As-Builts (Capital
Improvement Projects)
P GC34090d
Easements, Dedications,
Right of ways, Deeds
Rights-of--P
GC34090
Wav, Deeds
Pest Control CU + 2 GC34090d Pesticide applications, inspections & sampling, documents Soil Reports P GC34090d Final Reports
Special Districts P GC34090a Supporting documents re: improvement, lighting, underground utility; bonds, taxes & construction
Street Alley
(Abandonments / Vacations) P GC34090d Relinquishment of rights and fee title Studies / Reports P GC34090
Surveys P GC34090 Recording data and maps
Traffic Counts CL+ 10 GC34090d
Traffic Signal Timing Sheetss CL+ 2 GC34090d
Traffic Speed Surveys CL+ 10 GC34090d
Transportation / Congestion
Management CU + 2 GC34090d Ride sharing, trip reduction Work Orders I Service
Requests (Comcate / Eden /
ESRI Workforce)
CL+ 25 GC34090, 40 CFR
§§122.21, 122.41,
122.44
May include NPDES schedules and compliance
Maintenance Schedules and
Recaps
CU + 5 GC34090, 40 CFR
§§122.21, 122.41,
122.44
May include NPDES schedules and compliance
Maintenance and Landscape
Site Reports / Arborist
Reports
CU + 5 GC34090, May include sidewalk or tree maintenance
Formatted Table
Formatted: Not Highlight
150
151
152
153
154
155
156
157
158
159
160
161
162
163
164
165
166
167
168
169
170
171
172
173
174
175
CITY OF WILDOMAR
CC - REGULAR MEETING
CONSENT CALENDAR
Agenda Staff Report # 1.10
Meeting Date: January 18, 2023
SUBJECT:
34831 Killarney Lane,
Parcel 3 of Parcel Map 37276 - Precise
Grading
Agreement
and Stormwater Management/BMP
Facilities Agreement
SUBMITTED BY:
Emily Stadnik
PREPARED BY:
Ninette Eva,
ACTION:
1. Authorize the City Manager to execute the Precise Grading Agreement and the Stormwater Management/BMP Facilities Agreement with Mr. Thanh T. Tran and Mrs. Nguyen K. Tran.
2. Find that project is categorically exempt from CEQA per Section 15315 (Minor Land Divisions – Class 15) of the CEQA Guidelines.
BACKGROUND:
On October 13, 2017, the Planning Director adopted Resolution No. 2017-02 approving Tentative Parcel Map No. 37276 to subdivide the approximate 4.36 acres into three (3) residential lots. The proposed project is located at the end of Killarney Lane cul-de-sac. An aerial image of the project site and the surrounding area is provided in Attachment A. On November 4, 2020, the Planning Commission approved a three-year time extension for the applicant to record the parcel map with the Riverside County Clerk. Tentative Parcel Map No. 37276’s approved expiration date is October 31, 2023. All the original conditions of approval and mitigation measures adopted by the City Council remained in full force and effect. All the required public improvements for the project have been completed by the landowners. The grading plans for this residential development have been approved and the final map is currently being processed with the City.
DISCUSSION:
Precise Grading Agreement
The precise grading plans for the project have been approved. In order to complete grading activities, the landowners are required to enter into a Precise Grading Agreement (Attachment 176
B) which identifies the landowners’ obligations to the City in performing and completing the precise grading construction. The agreement also provides the City with bonds to secure the precise grading activities. If the landowners fail to fulfill their obligations, the bonds provide a mechanism for the City to ensure that the construction site is brought to a safe and acceptable condition. The bonds are based on the engineer’s grading bond estimate and is included in Attachment B.
Stormwater Management/BMP Facilities Agreement
The landowners are also required to enter into a Stormwater Management/BMP Facilities Agreements for privately maintained BMPs (Attachment C) with the City. The BMP Agreements identify the maintenance responsibilities of the landowners to ensure that the WQMP BMPs that are constructed with this development continue to be maintained in the future.
Staff is requesting that the City Council authorize the City Manager to execute the Precise Grading Agreement, and the Stormwater Management/BMP Facilities Agreement (Privately Maintained BMPs).
FISCAL IMPACT:
There are no fiscal impacts to the City at this time. All costs related to this process are covered by developer deposits. In compliance with the City’s NPDES/MS4 Permit, the City will be required to perform inspections of the BMPs for the project during the lifetime of the development and also receive and/or process verifications from the landowner indicating that the BMPs are being maintained. These inspections and processing activities are not paid for by the landowner and require that the City use its own funds from the ‘General Fund – Stormwater’ account. If the landowner(s) fails to maintain any BMPs that they are required to maintain and the City expends funds to maintain the BMPs to ensure the City’s MS4/Storm Drain System is protected, the BMP Agreement obligates the landowner to pay the City for all associated costs incurred.
ATTACHMENTS:
Attachment A - Aerial Map.pdf
Attachment B - Precise Grading Agreement Bond and Cost Est.pdf Attachment C - Stormwater Management BMP Agreement.pdf
177
ATTACHMENT A
Aerial Image of
Parcel Map 37276
(highlighted in yellow)
Parcel 3
178
ATTACHMENT B
Precise Grading Agreement, Bond and
Grading Bond Estimate
179
RIV #4849-0958-0384 v2
AGREEMENT
FOR GRADING PROJECTS
This Agreement, made and entered into by and between the City of Wildomar, Riverside County, State of California, hereinafter called City, and Mr. Thanh T. Tran and Mrs. Nguyen K. Tran, husband and wife, hereinafter called Landowners.
WITNESSETH
FIRST: Landowners, for and in consideration of the approval of a grading plan and the issuance of a grading permit on that certain land division known as Parcel 3 of Parcel Map No. 37276 (the “Property”) agree, at Landowners' own cost and expense, to furnish all labor, equipment, and material necessary to perform and complete in a good and workmanlike manner, within 12 months from the date this agreement is executed, said grading and all work incidental thereto (the “Work”) in accordance with the grading plans for the development of the Property which have been approved by the City Engineer, and are on file in the Office of the City of Wildomar, Public Works/Engineering Department, and the standards set forth in Wildomar Municipal Code Chapter 15, as it may be amended from time to time, which are expressly made a part of this agreement. Landowners further agree to comply with any and all laws, regulations and permits pertaining to water quality applicable to the Work, including but not limited to the Clean Water Act, the Porter-Cologne Water Quality Control Act, and all permits and regulations issued pursuant thereto. All of the above required work shall be done under the inspection of and to the satisfaction of the City Engineer and shall not be deemed complete until approval of the Work is made by the City Engineer. The estimated cost of said Work is the sum of Thirty Nine Thousand Four Hundred Forty Seven and 50/100 Dollars ($39,447.50), which covers precise (fine) grading only.
SECOND: Landowners agree to pay to the City the actual cost of such inspections of the Work as may be required by the City Engineer. Landowners further agree that if suit is brought upon this agreement or any security guaranteeing the completion of the Work, all costs and reasonable expenses and fees incurred by the City in successfully enforcing such obligations shall be paid by Landowners, including reasonable attorney's fees, and that upon entry of judgment, such costs, expenses, and fees shall be taxed as costs and included in any judgment rendered.
THIRD: City shall not, nor shall any officer or employee of City, be liable or responsible for any accident, loss or damage happening or occurring to the Work specified in this agreement prior to the completion and approval hereof, nor shall City or any officer or employee thereof be liable for any persons or property injured by reason of the acts or omissions of Landowners, their agents or employees in the performance of the Work, and all of said liabilities are assumed by Landowners. Landowners agree to protect, defend and hold harmless City and the officers and employees thereof from all loss, liability or claim because of, or arising out of the acts or omissions of Landowners, their agents and employees, in the performance of this Agreement. Separately, and not as a limitation on the foregoing duty to protect, defend, and indemnify City, Landowners agree, as required by Section 13.12.090 of the Wildomar Municipal Code, to protect, defend and indemnify City, or any officer or employee thereof, in any administrative or judicial enforcement action by the State Water Board, Regional Water Quality Control Board, or any other federal, state or local agency, as well as in any action brought against the City by a non-governmental organization relating to one or more alleged violations of the NPDES permit or other federal, state or local water quality requirements by Landowners, their agents or employees, including but not limited to any and all costs, attorneys’ fees, fines or penalties.
FOURTH: The Landowners hereby grant to the City, and to any agent or employee of the City, the irrevocable permission to enter upon the Property for the purpose of inspecting or completing the Work. This permission shall terminate in the event that Landowners have completed the Work within the time specified or any extension thereof granted by the City Engineer.
180
RIV #4849-0958-0384 v2
FIFTH: Landowners agree at all times, up to the completion and approval of the Work by the City Engineer, to give good and adequate warning to the traveling public of each and every dangerous condition caused by the Work, and to protect the traveling public from such defective or dangerous conditions.
SIXTH: The Landowners, or their agents and employees shall give notice to the City Engineer at least 48 hours before beginning the Work and shall furnish the City Engineer all reasonable facilities for obtaining full information respecting the progress and manner of the Work.
SEVENTH: If the Landowners, or their agents or employees, neglect, refuse, or fail to prosecute the Work with such diligence as to insure its completion within the specified time, or within such extensions of time as have been granted by the City Engineer, or if the Landowners violate, neglect, refuse, or fail to perform satisfactorily any of the provisions of the plans and specifications for the Work, the Landowners shall be in default of this agreement. The City Engineer shall have the power to terminate all rights of the Landowners because of such default. The determination of the City Engineer of the question as to whether any of the terms of this agreement or the plans and specifications for the Work have been violated or have not been performed satisfactorily shall be conclusive upon the Landowners, and any and all parties who may have any interest in the agreement or any portion thereof. The foregoing provisions of this section shall be in addition to all rights and remedies available to the City under law.
EIGHTH: The Landowners agree to file with City prior to the date this agreement is executed a good and sufficient security as provided in subsections (1), (2) and (3) of subdivision (a) of Section 66499 of the Government Code in any amount not less than the estimated cost of the Work for the faithful performance of the terms and conditions of this agreement, except that when the estimated cost of said Work is $2,500 or less, the security shall be a deposit of cash or its equivalent as determined acceptable by the City Engineer. Landowners further agree that if in the opinion of the City Engineer the security becomes insufficient, Landowners agree to renew each and every security with good and sufficient sureties or increase the amount of the security, within ten days after being notified by the City Engineer that the sureties or amounts are insufficient.
Notwithstanding any other provision herein, if landowners fail to take such action as is necessary to comply with said notice, he shall be in default of this agreement unless the Work is completed within 90 days of the date on which the City Engineer notifies the Landowners of the insufficiency of the sureties or the amount of the bonds or both.
NINTH: It is further agreed by and between the parties hereto, including the surety or sureties on the bonds or the issuers of any instruments or letters or credit securing this agreement that, in the event it is deemed necessary to extend the time of completion of the Work, extensions of time may be granted from time to time by the City Engineer either at his own option or upon request of the Landowners, and such extensions shall in no way affect the validity of this agreement or release the surety or sureties on said bonds. Landowners further agree to maintain the aforesaid bond or bonds or the issuance of any instruments or letters of credit in full force and effect during the terms of this agreement, including any extensions of time as may be granted thereon.
TENTH: When the Work described in the first paragraph of this agreement consists of only precise grading, upon the satisfactory completion and final approval of said Work by the City Engineer, the entire amount of the security applicable thereto shall be released or returned by City to the Landowners.
ELEVENTH: This agreement shall be binding upon the Landowners and their heirs, executors, administrators, successors or assigns, all and each both jointly and severally.
TWELFTH: It is understood and agreed by the parties hereto that if any part, term or provision of this agreement is determined by the courts to be unlawful and void, the validity of the remaining portions shall not be affected and the rights and obligations of the parties shall be construed and enforced as if the agreement did not contain the particular part, term or provision held to be invalid.
181
RIV #4849-0958-0384 v2
THIRTEENTH: The City's City Manager may, but is not required to, make minor amendments not affecting substantive terms without further authorization from the City Council. The City Council hereby authorizes the City Manager to execute any such amendments as required by this Agreement or that do not otherwise reduce City's rights under this Agreement.
FOURTEENTH: Any notice or notices required or permitted to be given pursuant to this agreement shall be served on the other party by mail, postage prepaid, at the following addresses:
City Landowners
City of Wildomar Mr. and Mrs. Thanh T. Tran
Public Works/Engineering Department 34831 Killarney Lane 23873 Clinton Keith Rd., Suite 201 Wildomar, CA 92595-7684 Wildomar, CA 92595 Phone Number: (951) 813-5725
(951) 677-7751
(951) 698-1463
FIFTEENTH: Each of the signatories hereto represents and warrants that he or she is competent and authorized to enter into this Agreement on behalf of the Party for whom he or she purports to sign. Each Party hereto agrees to defend, indemnify, and hold harmless the other Parties hereto against all claims, suits, actions, and demands, including necessary expenses of investigation and reasonable attorneys' fees and costs, arising out of claims that its signatory was not competent or so authorized to sign this Agreement.
[SIGNATURES ON THE FOLLOWING PAGE]
182
RIV #4849-0958-0384 v2
IN WITNESS WHEREOF LANDOWNERS HAVE AFFIXED THEIR NAME, ADDRESS AND SEAL.
Mr. Thanh T. Tran
By __________________________________
Date ________________________________
Mrs. Nguyen K. Tran
By __________________________________
Date ________________________________
City of Wildomar
By __________________________________
_________________________________
Date _________________________________
Approved as to Form:
Thomas D. Jex, City Attorney
By: ____________________________
(SIGNATURES OF LANDOWNER(S) MUST BE ACKNOWLEDGED BY A NOTARY AND EXECUTED IN DUPLICATE, WITH THE NOTARY ACKNOWLEDGMENT ATTACHED HERETO. ALL SIGNATURES TO BE INCLUDED ON THIS DOCUMENT OR IDENTIFY THIS DOCUMENT WHEN INCLUDING A SIGNATURE PAGE.)
183
RIV #4835-2284-7769 v1
FAITHFUL PERFORMANCE BOND
CITY OF WILDOMAR, RIVERSIDE COUNTY, STATE OF CALIFORNIA (Precise Grading)
FOR:
Precise Grading
$ 39,447.50 __________________________
Tract No.
____
Premium
$ _______________________________________
Parcel Map No.
_Parcel 3 of Parcel Map 37276 ____ _
Bond No.
________________________________________
Surety
________________________________________
Principal
Mr. Thanh T. Tran and Mrs. Nguyen K. Tran ________
Address
________________________________________
Address
_34831 Killarney Lane __________
City/State
________________________________________
City/State
_Wildomar, CA __________________
Zip
________________________________________
Zip
_92595-7684_____________________________
Phone
________________________________________
Phone
_(951) 813-5725__ _______________________
WHEREAS, the City of Wildomar, Riverside County, State of California, and ______________________________ (hereinafter designated as ("principal") have entered into, or are about to enter into, the attached agreement(s) whereby principal agrees to complete the above on-site grading relating to (Tract/Parcel Map) ________________________________________, which agreement(s) is/are hereby referred to and made a part hereof; and,
WHEREAS, said principal is required under the terms of said agreement(s) to furnish bond(s) for the faithful performance of said agreement(s);
NOW, THEREFORE, we the principal and ________________________________________, as surety, are held and firmly bound unto the City of Wildomar in the penal sum of ________________________________________ Dollars ($ ________________) lawful money of the United States, for the payment of which sum will and truly be made, we bind ourselves, our heirs, successors, executors and administrators, jointly and severally, firmly by these presents.
The condition of this obligation is such that if the above bonded principal, his or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and provisions in the said agreement and any alteration thereof made as therein provided, on his or their part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their true intent and meaning, and shall indemnify and save harmless the City of Wildomar, its officers, agents and employees, as therein stipulated, then this obligation shall become null and void; otherwise, it shall remain in full force and effect. 184
RIV #4835-2284-7769 v1
As a part of the obligation secured hereby and in addition to the face amount specified therefore, there shall be included costs and reasonable expenses and fees, including reasonable attorney's fees, incurred by the City in successfully enforcing such obligation, all to be taxed as costs and included in any judgment rendered.
The surety hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the agreement or to the work to be performed thereunder or the specifications accompanying the same shall in anywise affect its obligation on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition.
Surety further stipulates and agrees that the provisions of Section 2845 of the Civil Code and commencement of construction are not conditions precedent to surety's obligations hereunder and are hereby waived by surety. When the work covered by the agreement is complete as determined by the City of Wildomar, the City will release the obligation of this bond.
IN WITNESS WHEREOF, this instrument has been duly executed by the principal and surety above named, on ________________________________________.
NAME OF PRINCIPAL ________________________________________ ________________________________________
AUTHORIZED SIGNATURE(S):
By:
______________________________
______________________________
______________________________
______________________________
Title
______________________________
Title
______________________________
Title
(If Corporation, Affix Seal)
NAME OF SURETY: ________________________________________ AUTHORIZED SIGNATURE: ______________________________
Its Attorney-in-Fact
______________________________
Title
(If Corporation, Affix Seal)
Attach Notarial Acknowledgment Of Signatures Of Principal And Attorney-In-Fact. 185
PARCEL MAP OR TRACT MAP DATE:
GRADING PLAN CHECK GRADING BOND:
(Applicable % of Estimated
Construction Costs or Minimum,
whichever is greater)
(Based on 30% of project cost
Street/Drainage + = $ cut or fill volume, 50% of on-site, *Flood Control $ non-City maintained drainage
Erosion $ and 100% of the cost of erosion
Grading $ control facilities.)
Total $ $
DESIGN ENGINEER'S CALCULATION OF PLAN CHECK AND BOND
Construction items and their quantities, as shown on the attached sheets, are accurate for the improvements required to construct the above project and the mathmatical extensions, using City of Murrieta's unit costs, are accurate for determining plan check costs
10/24/2022
Signature Date
Name Typed or printed RCE# Exp. Date
Civil Engineer's Stamp
10/24/2022
Alex R. Paulsen, PE 87481 9/30/2023
CONSTRUCTION COST WORKSHEET
Grading and On Site Improvements
GRADING AND
ONSITE IMPROVEMENTS:
0.00 5,412.50
7,035.00
27,000.00
39,447.50
20221024 Cost Estimate.xlsx10/24/20223:30 PM
186
PROJECT: DATE:
L.S. $ $ 0.00
C.Y. $ 18.00 $ 0.00
S.F. Balance Street Grade and Parkways $ 0.50 $ 0.00
C.Y. Import / Export Dirt $ 9.00 $ 0.00
C.Y. Base Material Class II $ 60.00 $ 0.00
TON A.C. Pavement ( Thickness) 144 lbs/Cu. Ft $ 90.00 $ 0.00 S.F. Asphalt Overlay (0.10') $ 0.90 $ 0.00
TON Asphaltic Emulsion (Fog Seal) $ 600.00 $ 0.00
S.F. Decorative Pavement / Stamped Concrete $ 10.00 $ 0.00 L.F. P.C.C. Curb and Gutter (Type A-6) $ 15.00 $ 0.00
L.F. P.C.C. Curb and Gutter (Type A-8) $ 17.00 $ 0.00
L.F. P.C.C. Curb and Gutter (Type C) $ 15.00 $ 0.00
L.F. P.C.C. Curb (Type D-1) $ 13.00 $ 0.00
L.F. P.C.C. Curb (Type D) $ 16.00 $ 0.00
S.F. P.C.C. Cross Gutter and Spandrels $ 12.00 $ 0.00 S.F. P.C.C. Sidewalk $ 5.25 $ 0.00
S.F. P.C.C. Drive Approach $ 8.25 $ 0.00
EA. P.C.C. Sidewalk Handicap Ramps $ 1,500.00 $ 0.00
L.F. A.C. Dike (8") $ 12.00 $ 0.00
L.F. A.C. Dike (6") $ 10.00 $ 0.00
EA. A.C. Overside Drain $ 750.00 $ 0.00
EA. Adjust Manhole to Grade $ 500.00 $ 0.00
EA. Adjust Water Valve Can to Grade $ 150.00 $ 0.00
L.F. Sawcut - Asphalt $ 1.50 $ 0.00
L.F. Sawcut - Concrete $ 5.00 $ 0.00
S.F. Grind A.C. Pavement (.10') $ 1.00 $ 0.00
S.F. Remove A.C. Pavement $ 1.20 $ 0.00
L.F. Remove Curb and Gutter $ 12.00 $ 0.00
L.F. Remove A.C. Dike $ 3.50 $ 0.00
S.F. Remove Sidewalk $ 8.00 $ 0.00
L.F. Remove Barricade $ 10.00 $ 0.00
L.F. Install Barricade $ 35.00 $ 0.00
EA. Delineators (Class 2) $ 45.00 $ 0.00
EA. Relocate Wooden Power Pole $ 15,000.00 $ 0.00
EA. Street Light $ 4,000.00 $ 0.00
L.F. Utility Trench $ 25.00 $ 0.00
EA. Electric Service Meter and Pedestal $ 10,000.00 $ 0.00 EA. Street Trees (15 Gallon ) with Root Barriers $ 250.00 $ 0.00 S.F. Landscaping and Irrigation $ 4.50 $ 0.00
L.F. 6' Chain Link Fence $ 15.00 $ 0.00
L.F. Remove Chain Link Fence $ 7.50 $ 0.00
L.F. Relocate Chain Link Fence $ 12.00 $ 0.00
$ $ 0.00
Subtotal $ 0.00
25% Contingency $ 0.00
Total $ 0.00
Move-In's
Roadway Excavation
CONSTRUCTION COST WORKSHEET
COST
ON SITE STREET IMPROVEMENTS
UNIT
10/24/2022
QUANTITY UNIT ITEM AMOUNT
20221024 Cost Estimate.xlsx10/24/20223:30 PM
187
PROJECT: DATE:
L.F. $ 75.00 $ 0.00
L.F. $ 82.00 $ 0.00
EA. $ 87.00 $ 0.00
EA. $ 97.00 $ 0.00
EA. $ 107.00 $ 0.00
EA. $ 119.00 $ 0.00
EA. $ 135.00 $ 0.00
EA. $ 150.00 $ 0.00
L.F. $ 40.00 $ 0.00
L.F. $ 50.00 $ 2,250.00
L.F. $ 60.00 $ 0.00
L.F. $ 70.00 $ 0.00
L.F. $ 80.00 $ 0.00
L.F. $ 100.00 $ 0.00
L.F. $ 110.00 $ 0.00
L.F. $ 120.00 $ 0.00
EA. $ 3,700.00 $ 0.00
EA. $ 4,845.00 $ 0.00
EA. Catch Basin W=10' $ 5,800.00 $ 0.00
EA. Catch Basin W=14' $ 7,080.00 $ 0.00
EA. Catch Basin W=21' $ 8,820.00 $ 0.00
EA. Catch Basin W=28' $ 11,760.00 $ 0.00
EA. Manhole #1 - 33" or smaller pipes $ 5,768.00 $ 0.00 EA. Manhole #2 - 36" or larger pipes $ 6,695.00 $ 0.00
EA. Manhole #3 - Box $ 5,768.00 $ 0.00
EA. Manhole #4 $ 6,695.00 $ 0.00
EA. Adjust Manhole to Grade $ 500.00 $ 0.00
EA. Junction Structure #1 - pipe to box $ 3,500.00 $ 0.00 EA. Junction Structure #2 - pipe to pipe $ 4,900.00 $ 0.00 EA. Junction Structure #6 - concrete channel $ 6,000.00 $ 0.00 EA. Transition Structure No. 1 (Pipe to Box) $ 15,500.00 $ 0.00 EA. Transition Structure No. 2 (Box to Box) $ 12,500.00 $ 0.00 L.F. Transition Structure No. 3 (Pipe to Pipe) $ 5,700.00 $ 0.00 C.Y. Rip Rap (1/4 Ton) $ 40.00 $ 80.00
C.Y. Rip Rap (1/2 Ton) $ 45.00 $ 0.00
EA. Rip Rap (1 Ton) $ 50.00 $ 0.00
L.F. Rip Rap (2 Ton) $ 55.00 $ 0.00
C.Y. Grouting Concrete $ 83.00 $ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ $ 0.00
Subtotal $ 2,330.00
25% Contingency $ 582.50
Total $ 2,912.50
18" C.M.P. HDPE or Equal
24" C.M.P. HDPE or Equal
30" C.M.P. HDPE or Equal
36" C.M.P. HDPE or Equal
Catch Basin W=4'
Catch Basin W=7'
42" C.M.P. HDPE or Equal
48" C.M.P. HDPE or Equal
54" C.M.P. HDPE or Equal
60" C.M.P. HDPE or Equal
2 24" R.C.P.
30" R.C.P.
36" R.C.P.
42" R.C.P.
48" R.C.P.
54" R.C.P.
60" R.C.P.
45 10/24/2022
CONSTRUCTION COST WORKSHEET
COST
18" R.C.P.
ON SITE STORM DRAIN IMPROVEMENTS
UNITQUANTITY UNIT ITEM AMOUNT
20221024 Cost Estimate.xlsx10/24/20223:30 PM
188
PROJECT: DATE:
EA. $ 1,000.00 $ 2,000.00
C.Y. Structural Reinforced Concrete $ 400.00 $ 0.00
EA. Slope Anchors for Pipe $ 800.00 $ 0.00
EA. Concrete Collars $ 1,000.00 $ 0.00
L.F. Cut Off Wall (Stnd 2') $ 27.00 $ 0.00
EA. $ 3,000.00 $ 0.00
EA. Private Drain through Curb Std. 426 $ 250.00 $ 0.00 EA. $ 1,500.00 $ 0.00
EA. $ 3,300.00 $ 0.00
EA. Type X Inlet - grate top $ 3,300.00 $ 0.00
$ $ 0.00
$ $ 0.00
$ $ 0.00
$ $ 0.00
$ $ 0.00
$ $ 0.00
L.S. $ $ 0.00
$ $ 0.00
$ $ 0.00
$ $ 0.00
$ $ 0.00
$ $ 0.00
$ $ 0.00
$ $ 0.00
$ $ 0.00
$ $ 0.00
$ $ 0.00
$ $ 0.00
$ $ 0.00
$ $ 0.00
$ $ 0.00
$ $ 0.00
$ $ 0.00
$ $ 0.00
$ $ 0.00
$ $ 0.00
$ $ 0.00
$ $ 0.00
$ $ 0.00
$ $ 0.00
$ $ 0.00
$ $ 0.00
$ $ 0.00
$ $ 0.00
$ 0.00
$ 0.00
Subtotal $ 2,000.00
25% Contingency $ 500.00
Total $ 2,500.00
CONSTRUCTION COST WORKSHEET
COST
Concrete Bulkhead2
UNIT ITEM AMOUNT
ON SITE STORM DRAIN IMPROVEMENTS
UNIT
10/24/2022
QUANTITY
Traffic Control
Parkway Culvert
CMP Overside Drain
Type IX Inlet - checkered plate top
20221024 Cost Estimate.xlsx10/24/20223:30 PM
189
PROJECT: DATE:
EROSION CONTROL
EA. $ 2.50 $ 0.00
L.F. $ 5.10 $ 1,020.00
L.F. $ 10.20 $ 0.00
$ 0.00
L.F. $ 3.00 $ 1,800.00
L.F. $ 5.70 $ 0.00
L.F. $ 3.54 $ 708.00
S.F. Straw Matt - double sided $ 0.30 0.00
S.F. Straw Bales $ 9.90 0.00
S.F. Jute Netting $ 0.36 0.00
S.F. Polymer Soil Binder / Tackifier $ 0.04 0.00
S.F. Hydro Mulch -2000#/ac + 200#/ac binder $ 0.06 0.00 S.F. Blown Fiber Mix - prepkg'd. 3500 #/ac $ 0.17 0.00
S.F. Blown Fiber Mix - w/ Hydroseed $ 0.21 0.00
S.F. Stabilzed Const. Entrance (30'x50' rock & fabric) $ 2,100.00 $ 2,100.00 TON No. 2 Course Aggregate $ 26.00 $ 0.00
MONTH Shaker Plates (2 each per month rental) $ 240.00 $ 0.00 E.A. $ 800.00 $ 0.00
S.F. $ 0.10 $ 0.00
C.Y. $ 10.00 $ 0.00
4 HR $ 480.00 $ 0.00
4 HR $ 600.00 $ 0.00
4 HR $ 864.00 $ 0.00
$ $ 0.00
$ $ 0.00
$ $ 0.00
$ $ 0.00
WATER QUALITY BMP's
L.F. $ 40.00 $ 0.00
L.F. $ 28.00 $ 0.00
E.A. Dry Well $ $ 0.00
L.S. $ $ 0.00
L.F. Vegetated Bio Swale $ 8.80 $ 0.00
S.F. $ 6.00 $ 0.00
S.F. $ 9.00 $ 0.00
S.F. Porous Landscape Detention Basin $ $ 0.00
E.A. $ 800.00 $ 0.00
E.A. $ 4,000.00 $ 0.00
E.A. $ 95.00 $ 0.00
$ $ 0.00
$ $ 0.00
$ $ 0.00
$ $ 0.00
Subtotal $ 5,628.00
25% Contingency $ 1,407.00
Total $ 7,035.00
CONSTRUCTION COST WORKSHEET
EROSION CONTROL & WATER QUALITY BMP's
UNIT
COST
Gravel Bags (1-foot length)
Gravelbag Checkdam (6 bags 3-2-1)
200.00 Gravelbag Barrier (2 bags on bottom, 1 bag top)
Concrete Washout (6.5 CY bin)
Silt Fencing - wire reinforced
200.00 Fiber Roll / Straw Wattle
Visquene (10 mil)
Export Sediment
Water Truck (4hr minimum)
600.00 Silt Fencing
1.00 Street Sweeper (4hr minimum)
Maintenance (4 man crew, 4 hr minimum)
Underground Infiltration / Detention Chambers
Sand Filter Trench w/ PVC Drain Pipe
Infiltration Trench w/o PVC Drain Pipe
ON SITE EROSION CONTROL IMPROVEMENTS
Clearwater Solutions CB Insert
Inlet Stencil "No Rain in the Drain"
Porous Ashpalt
Porous Concrete Pavers
Kristar Drop Inlet Insert
10/24/2022
QUANTITY UNIT ITEM AMOUNT
20221024 Cost Estimate.xlsx10/24/20223:30 PM
190
PROJECT: DATE:
UNIT
L.S. Move-in / Mobilize $ 1,000.00 $ 1,000.00
Acre Clearing and Grubbing up to 6" Trees $ 5,000.00 $ 2,500.00 EA. Remove existing tree above 6" $ 250.00 $ 0.00
L.F. Remove existing fence $ 5.00 $ 0.00
L.F. Remove Existing Concrete Drain $ 10.00 $ 0.00
E.A. Cap Well $ 2,500.00 $ 0.00
L.S. Remove Septic Tank $ $ 0.00
L.S. Demo / Remove Existing Structure $ $ 0.00
L.S. $ $ 0.00
$ $ 0.00
C.Y. $ 10.00 $ 12,000.00
C.Y. Over-excavation / Remedial $ 10.00 $ 250.00
S.F. Balance Street Grade / Parkways $ 0.50 $ 0.00
C.Y. Import / Export Dirt $ 9.00 $ 5,850.00
L.F. 6' Wide Trapezoidal Graded Ditch per detail $ 35.00 $ 0.00 $ $ 0.00
L.F. 6" Subdrain $ 20.00 $ 0.00
L.F. 8" Subdrain $ 25.00 $ 0.00
L.F. Interceptor Drain Std. 432 $ 25.00 $ 0.00
L.F. Terrace Drain Std. 415a $ 30.00 $ 0.00
L.F. Down Drain Std. 415b $ 25.00 $ 0.00
EA. Terrace & Down Drain Intersection Std. 415c $ 200.00 $ 0.00 S.F. Masonry Splash Wall Std. 415a $ 15.00 $ 0.00
EA. Down Drain & Pipe transition Std. 431 $ 1,000.00 $ 0.00 L.F. 1' Wide "V" Ditch behind ret. wall per detail $ 15.00 $ 0.00 $ $ 0.00
L.F. Gabion drop structure per detail $ 60.00 $ 0.00
S.F. Turf Block all weather access $ 6.50 $ 0.00
S.F. Concrete Slope Protection per detail $ 5.00 $ 0.00 $ $ 0.00
L.F. Relocate Chain Link Fence $ 12.00 $ 0.00
L.F. Remove Chain Link Fence $ 7.50 $ 0.00
S.F. Retaining wall $ 20.00 $ 0.00
$ $ 0.00
$ $ 0.00
$ $ 0.00
$ $ 0.00
$ $ 0.00
$ $ 0.00
$ $ 0.00
$ $ 0.00
$ $ 0.00
$ $ 0.00
$ $ 0.00
18,100.00 Subtotal $ 21,600.00
4,525.00
25% Contingency $ 5,400.00
22,625.00 Total $ 27,000.00
COST
1 1,200 Cut / Fill (Larger of the two)
Asbestos Study & Removal
650
25 0.50
CONSTRUCTION COST WORKSHEET
ON SITE GRADING
QUANTITY ITEM UNIT AMOUNT
10/24/2022
20221024 Cost Estimate.xlsx10/24/20223:30 PM
191
ATTACHMENT B
Tract Map No. 31667
McVicar Culvert Cooperative Agreement
Stormwater Management/BMP
Facilities Agreement
ATTACHMENT C
192
RIV #4813-1696-2656 v2
STORMWATER MANAGEMENT/BMP
FACILITIES AGREEMENT
THIS AGREEMENT, made and entered into this 18th day of January, 2023, by and between Mr. Thanh T. Tran and Mrs. Nguyen K. Tran, husband and wife (the "Landowners"), and the City of Wildomar, a municipal corporation (the "City").
RECITALS
WHEREAS, the Landowners are the owner of certain real property described as APN 367- 300-042 as recorded by deed in the land records of Riverside County, California, Deed Book 252,
WHEREAS, the Landowners are proceeding to build on and develop the Property; and WHEREAS, the Site Plan/Subdivision Plan known as Parcel 3 of Parcel Map 37276, as approved or to be approved by the City (the "Plan"), which is incorporated herein by reference, provides for stormwater quality treatment within the confines of the property; and WHEREAS, the City and the Landowners, their successors and assigns, including any homeowners association, agree that the health, safety, and welfare of the residents of Wildomar, California, require that the Landowners, their successors and assigns, including but not limited to any homeowners association, construct and maintain stormwater management/Best Management Practices facilities (the “Facilities”) on the Property.
NOW, THEREFORE, in consideration of the foregoing recitals, the mutual covenants contained herein, and the following terms and conditions, the parties hereto agree as follows:
1. The Facilities shall be constructed by the Landowners, their successors and assigns, in accordance with the plans and specifications identified in the Plan.
2. The Landowners, their successors and assigns, including any homeowners association, shall adequately maintain the Facilities, including all pipes and channels built to convey stormwater to the Facilities, as well as all structures, improvements, and vegetation provided to control the quantity and quality of the stormwater. Adequate maintenance is herein defined as good working condition so that the Facilities are performing their designed functions.
3. The Landowners, their successors and assigns, shall inspect the Facilities and submit an inspection report annually to the City. The purpose of the inspection is to assure safe and proper functioning of the Facilities. The inspection shall cover the entire Facilities, including but not limited to berms, outlet structures, pond areas, and access roads. Deficiencies in the Facilities shall be noted in the inspection report.
4. The Landowners, their successors and assigns, hereby grant permission to the City, its authorized agents and employees, to enter upon the Property and to inspect the Facilities whenever the City deems necessary. The City shall provide the Landowners, their successors and assigns, copies of the inspection findings and a directive to commence repairs, if necessary.
5. In the event the Landowners, their successors and assigns, fail to adequately maintain the Facilities in good working condition acceptable to the City, the City may enter upon the Property and take whatever steps necessary to correct deficiencies identified in the inspection report and to charge the costs of such repairs to the Landowners, its successors and assigns. This provision 193
RIV #4813-1696-2656 v2
shall not be construed to allow the City to erect any structure of permanent nature on the land of the Landowners outside of the easement for the Facilities. It is expressly understood and agreed that the City is under no obligation to routinely maintain or repair the Facilities, and in no event shall this Agreement be construed to impose any such obligation on the City.
6. The Landowners, their successors and assigns, will perform the work necessary to keep the Facilities in good working order. In the event a maintenance schedule for the Facilities (including sediment removal) is contained in the Plans, Landowners will follow that schedule.
7. In the event the City, pursuant to this Agreement, performs work of any nature, or expends any funds in performance of said work for labor, use of equipment, supplies, materials, and the like, the Landowners, their successors and assigns, shall reimburse the City upon demand, within thirty (30) days of receipt thereof for all actual costs incurred by the City hereunder.
8. This Agreement imposes no liability of any kind whatsoever on the City and the Landowners agrees to hold the City harmless, defend and indemnify from any liability whatsoever, including negligence, in the event the Facilities fail to operate properly.
9. This Agreement shall be recorded among the land records of Riverside County, California, and shall constitute a covenant running with the land, and shall be binding on the Landowners, its administrators, executors, assigns, heirs and any other successors in interests, including any homeowners association.
10.The City’s City Manager may, but is not required to, make minor amendments not affecting substantive terms without further authorization from the City Council. The City Council hereby authorizes the City Manager to execute any such amendments as required by this Agreement or that do not otherwise reduce City’s rights under this Agreement.
11.Each of the signatories hereto represents and warrants that he or she is competent and authorized to enter into this Agreement on behalf of the Party for whom he or she purports to sign. Each Party hereto agrees to defend, indemnify, and hold harmless the other Parties hereto against all claims, suits, actions, and demands, including necessary expenses of investigation and reasonable attorneys' fees and costs, arising out of claims that its signatory was not competent or so authorized to sign this Agreement.
WITNESS the following signatures and seals:
_______________________________________
Company/Corporation/Partnership Name (Seal)
By:____________________________________
Name:__________________________________
Title:____________________________________
194
RIV #4813-1696-2656 v2
__________________________________________
Company/Corporation/Partnership Name
By:______________________________________
Name:__________________________________
Title:____________________________________
NOTE: SIGNATURES SHALL BE DULY NOTARIZED, AND APPROPRIATE
ATTESTATIONS SHALL BE INCLUDED AS MAY BE REQUIRED BY
THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES
OR REGULATIONS APPLICABLE TO THE BUSINESS ENTITY.
CITY OF WILDOMAR
______________________________ _________________
Daniel A. York Date
City Manager
ATTEST
______________________________ _________________
Janet Morales Date
City Clerk
APPROVED AS TO FORM
______________________________ _________________
Thomas D. Jex Date
City Attorney
195
CITY OF WILDOMAR
CC - REGULAR MEETING
CONSENT CALENDAR
Agenda Staff Report # 1.11
Meeting Date: January 18, 2023
SUBJECT:
Consideration of annual reporting of completed State
mandated fire and life safety inspections by the City of Wildomar in compliance with SB 1205 for Fiscal Year 2021- 2022.
SUBMITTED BY:
Daniel A York
ACTION:
Adopt a resolution entitled:
RESOLUTION NO. 2023 - ____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR, CALIFORNIA,
ACKNOWLEDGING RECEIPT OF A REPORT MADE BY THE FIRE CHIEF OF THE
RIVERSIDE COUNTY FIRE DEPARTMENT REGARDING THE INSPECTION OF CERTAIN
OCCUPANCIES REQUIRING ANNUAL INSPECTIONS IN SUCH OCCUPANCIES PURSUANT TO SECTIONS 13145, 13146, and 17921 OF THE CALIFORNIA HEALTH AND
SAFETY CODE
SUMMARY:
The proposed resolution is exempt from the California Environmental Quality Act (Cal. Publ.
Res. Code §§21000 et seq. “CEQA”) and the State CEQA Guidelines (14. Cal. Code Regs §§15000 et seq.), specifically pursuant to pursuant to Sections 15060(c)(2), 15060(c)(3), and 15061(b)(3) of the State CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change in the environment, because there is no possibility that it may have a significant effect on the environment, and because it is not a “project” as that term is defined in Section 15378 of the State CEQA Guidelines.
BACKGROUND:
On September 27, 2018, Senate Bill 1205 became effective, and added a new section to the 196
California Health and Safety Code that affects every fire department or fire district in the State.
Existing state law required every fire department or district providing fire protection services to inspect every building used as a public or private school annually. This same annual inspection requirement is applicable to hotels, motels, lodging houses, and apartment houses.
This bill also requires every fire department or district to annually report to its administering authority their compliance with the annual inspection requirements of the California Health and Safety Code. The bill also requires the administering authority to formally acknowledge receipt of the compliance report in a resolution or a similar formal document.
DISCUSSION:
The responsibility for conducting the required inspections falls to the Fire Division as directed by the Deputy or Assistant Fire Marshal. In conducting these inspections, Fire Division staff evaluate compliance with such items as fire sprinkler and fire alarm maintenance, safe exiting, fire extinguisher maintenance, conducting fire drills, and safe storage of combustibles.
In review of all completed inspections, the Deputy Fire Marshal has determined that all required inspections have been completed for Fiscal Year 2021-2022. Adoption of the recommended resolution and transmittal to the appropriate State Agency will meet the City’s obligation under SB 1205.
FISCAL IMPACT:
There is no fiscal impact related to this action and all costs of the inspection processes are included in the adopted fee resolution.
ATTACHMENTS:
1. Resolution
Attachment A to the Resolution
197
RESOLUTION NO. 2023-_____ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR, CALIFORNIA, ACKNOWLEDGING RECEIPT OF A REPORT MADE BY THE FIRE CHIEF OF THE RIVERSIDE COUNTY FIRE DEPARTMENT REGARDING THE INSPECTION OF CERTAIN OCCUPANCIES REQUIRING ANNUAL INSPECTIONS IN SUCH OCCUPANCIES PURSUANT TO SECTIONS 13145, 13146 and 17921 OF THE CALIFORNIA HEALTH AND SAFETY CODE WHEREAS, California Health & Safety Code Section 13146.4 was added in 2018, and became effective on January 1, 2019; and WHEREAS, California Health & Safety Code Section 13146.4 requires all fire departments, including the Riverside County Fire Department, that provide fire protection services to report annually to its administering authority on its compliance with Health & Safety Code sections 13146.2 and 13146.3; and WHEREAS, California Health & Safety Code Section 13146.2 and 13146.3 requires all fire departments, including the Riverside County Fire Department, that provide fire protection services to perform annual inspections in every building used as a public or private school, hotel, motel, lodging house, apartment house, and certain residential care facilities for compliance with building standards, as provided; and WHEREAS, the Council of the City of Wildomar intends this Resolution to fulfill the requirements of the California Health & Safety Code 13146.4 regarding acknowledgment of the Riverside County Fire Department’s compliance with California Health and Safety Code Sections 13146.2 and 13146.3. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Wildomar, California: expressly acknowledges the measure of compliance of the Riverside County Fire Department with Health and Safety Code sections 13146.2 and 13146.3 for the properties identified in Attachment A in the City of Wildomar for the time period of July 1, 2021 to June 30, 2022, as follows: Section 1. Educational Group E occupancies, for the purposes of this Resolution, are generally those public and private schools, used by more than six persons at any one time for educational purposes through the 12th grade. The Riverside County Fire Department completed 100% of the annual inspections of the identified Group E occupancies, buildings, structures and/or facilities in the City of Wildomar. Section 2. Residential Group R occupancies, for the purposes of this Resolution, are generally those occupancies containing sleeping units, and include hotels, motels, apartments (three units or more), etc. as well as other residential occupancies (including a number of residential care facilities). These residential care facilities have a number of different sub-classifications, and they may contain residents or clients that have a range of needs, including those related to custodial care, mobility impairments, cognitive disabilities, etc. The residents may also be non-ambulatory or bedridden. The Riverside County Fire 198
Department completed 100% of the annual inspections of the identified Group R occupancies, buildings, structures and/or facilities in the City of Wildomar. PASSED, APPROVED AND ADOPTED this 18th day of January, 2023 _____________________ Joseph Morabito, Mayor APPROVED AS TO FORM: ATTEST: ______________________________ ______________________________ Thomas D. Jex Janet Morales, CMC City Attorney City Clerk 199
Number Street Site Name Occupancy
Group Type Date of
Completion
23411 Bundy Canyon Rd Bundy Canyon Christian School E School 12/8/2021 23411 Bundy Canyon Rd Bundy Canyon Christian School- Preschool E Preschool 12/8/2021 31970 Central Ave. California Lutheran High School E School 12/8/2021 33122 Grape St. Ready Set Grow Preschool E Preschool 2/16/2022 34570 Monte Vista Dr. All Aboard Preschool E Preschool 2/16/2022 34570 Monte Vista Dr. Cornerstone Christian School E School 2/16/2022 34878 Monte Vista Dr. Grace Christian Schools E School 2/16/2022 21776 Palomar St. Ann Sullivan Nursery E Preschool 2/16/2022 23151 Palomar St. Ortega Trails Youth Center E School 2/17/2022 36243 Inland Valley Dr. Southwest Healthcare Systems I2.1 Healthcare 12/14/2021 36485 Inland Valley Dr. Inland Valley Regional Medical Center I2 Healthcare 12/14/2021 21591 Lemon St St. Francis of Rome Preschool E Preschool 3/1/2022 23151 Palomar St. Sycamore Academy E School 2/17/2022
32477 Starbuck Cir. Murrieta Springs Adventist Christian Academy E School 2/17/2022 21220 Walnut St. Faith Baptist Academy E School 2/17/2022 21800 Canyon Dr. Elsinore High School E School 2/10/2022 35450 Frederick St. Donald Graham Elementary E School 2/2/2022 35450 Frederick St. Donald Graham Preschool E Preschool 2/2/2022 21861 Grand Ave. David A. Brown Middle School E School 2/15/2022 20150 Mayhall Dr. William Collier Preschool E School 2/16/2022 20150 Mayhall Dr. William Collier Elementary E School 2/16/2022 21575 Palomar Rd. Wildomar Preschool E School 2/10/2022 21575 Palomar Rd. Wildomar Elementary E School 2/10/2022 35445 Porras Rd. Ronald Regan Preschool E School 2/15/2022 35445 Porras Rd. Ronald Regan Elementary E School 2/15/2022 24055 Clinton Keith Rd. Oak Springs R2 Apartment 12/1/2021 24875 Prielipp Rd. Gables Oak Creek R2 Apartment 12/8/2021 32365 South Pasadena St. Wildomar Senior Assisted Living R2.1 R2.1 Assisted Living 11/30/2021 32325 South Pasadena St. Wildomar Senior Living Community R2 Apartment 11/30/2021 36491 Yamas Dr. Santa Rosa R2 Apartment 12/1/2021
Attachment A.
List of SB1205 Inspections for FY2021-22
200
CITY OF WILDOMAR
CC - REGULAR MEETING
CONSENT CALENDAR
Agenda Staff Report # 1.12
Meeting Date: January 18, 2023
SUBJECT:
Annual Statement of Investment Policy
SUBMITTED BY:
Adam Jantz
PREPARED BY:
1025ed5e-113d-489c-af8e-65a1950c30ca,
ACTION:
City Council adopt a Resolution entitled:
RESOLUTION 2023 - _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR, CALIFORNIA,
ADOPTING A STATEMENT OF INVESTMENT POLICY
BACKGROUND:
Pursuant to California Government Code Sections 53600 and 53630 et seq. and 53646, the City of Wildomar must adopt an annual investment policy by resolution. The Statement of Investment Policy sets forth policies that govern the investment of the City’s funds. It will be used by the City’s Administrative Services Director and other City officials and staff, as well as all other third-party providers of investment or investment-related services. Its purpose is to direct the prudent investment and protection of the City’s funds and investment portfolio.
The City's Investment Policy was last updated in June 2022. Since that update the City has contracted with PFM Asset Management LLC (PFMAM) to be it's Investment Advisor.
DISCUSSION:
PFMAM has reviewed the City's Investment Policy and found that the Policy is well written and consistent with the California Government Code (Code) statutes regulating the investment of public funds and CMTA investment policy certification standards.
PFMAM did not find that any changes were required to the Policy. However, they did provide recommended changes that would be of benefit to the City as it begins to utilize the Investment Advisor's services and to provide clarity to the Policy that would enhance the average reader's understanding of the Policy's intent and requirements. The Policy has also 201
been updated to account for the 2022 Legislative Session. A summary of the changes is attached along with the redlined version of the updated Policy and a final version with the changes.
Administrative Services staff have reviewed the updated policy and agree with PFMAM on the recommended changes. The City Attorney's Office has also reviewed the Policy and had no comments on the changes.
The Investment Policy was last brought to the City Council in June 2022, which in the past has served as the time frame for the annual update. After the completion of the review by PFMAM staff has determined that the Policy's annual update would be better completed at the beginning of each Calendar Year as this will keep the Policy in compliance with the Code should there be any changes made during the previous year's Legislative Session.
FISCAL IMPACT:
Although the Policy does not have a fiscal impact in its adoption, the changes made within the Policy can and will have a fiscal impact on the City's Investments. These impacts can be short-term and long-term depending on the investment selections. The City, through the services of the Investment Advisor, intends to invest safely, have liquidity when and where needed, and receive the best return possible.
ATTACHMENTS:
Attachment A. Investment_Policy_1-18-2022_Final.pdf
Attachment B. Wildomar_Investment_Policy_Change_Memo.pdf Attachment C. Investment_Policy_1-18-2023_Redlined.pdf
Attachment D. Resolution Statement of Investment Policy 1-18-2023.pdf 202
Investment Policy 2022 Page 1 of 11 1/9/2023
CITY OF WILDOMAR
STATEMENT OF INVESTMENT POLICY
I. INTRODUCTION
The City Council of the City of Wildomar (the “City”) and its subsidiary district, the Wildomar Cemetery District, recognizes its responsibility to prudently direct the investment of the C ity’s funds on behalf of the City’s existing and future residents while conforming to all state and local statutes governing the investment of public funds . The City Council further recognizes that the City’s investment assets are essential to the City’s financial strength, the effective implementation of long- range financial plans, and ultimately its ability to respond to the needs of the community.
The investment policies and practices of the City of Wildomar take into consideration that California statut es authorize the City of Wildomar to finance acquisition or construction of various proj ects and capital assets through the issuance and sale of municipal securities, including but not limited to general obligation bonds and revenue bonds. Depending on the type and the authority for the issuance and sale of the bond, the City’s general fund and/or certain sources of city revenue may be pledged as security for the bonds. The bonding and the resulting security interest in city funds and revenue may supercede all or portions of this Policy.
This Statement sets forth policies which shall govern the investment of the City’s funds.
It will be used by the City’s Administrative Services Director and other City officials and staff, as well as all other third -party providers of investment or investment -related services. Its purpose is to direct the prudent investment and protection of the City’s funds and investment portfolio.
II. SCOPE
This Investment Policy applies to all financia l assets of the City of Wildomar . The following funds are covered by this Inve stment Policy and are accounted for in the City's Annual Comprehensive Financial Report:
A) General Fund
B) Special Revenue Funds
C) Debt Service Funds
D) Capital Project Funds
E) Enterprise Funds
F) Internal Services Funds
G) Trust and Agency Funds
H) Any new funds created by the City Council
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This Investment Policy does not apply to proceeds of bond issues and retirement funds held in trusts.
III. PRUDENCE
Investments shall be made in the context of the "Prudent Investor" standard pursuant to Government Code Section 53600.3 which states in relevant part that:
"When investing, reinvesting, purchasing, acquiring, exchanging, selling, and managing public funds, a trustee shall act with care, skill, prudence, and diligence under the circumstances th en prev ailing, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the agency.”
All investments purchased shall have daily liquidity or a final stated maturity date, upon which the full principal value of the security will be received. Although the investment will mature at full principal value, it is recognized that the market will vary throughout the life of the security. In a diversified portfolio it must be further recognized that occasional measured losses are inevitable due to economic, bond market, or individual security credit analysis. These occasional losses must be evaluated and considered within the context of the overall return.
The "Prudent Investor" standard shall be applied in the context of managing an overall portfolio. Invest ment officers acting in accordance with written procedures and the investment policy and exer cising due diligence shall be relieved of personal responsibility for an individual security’s credit risk or market price changes, provided deviations from expectations are reported in a timely fashion and appropriate action is taken to control adverse developments.
IV. OBJECTIVE
The intent of the investment program is to ensure City funds are available to meet the short- and long-term cash flow demands of the City. To achieve this intent, the primary objectives for City’s investment activities, in priority order, shall be:
A. Safety of Principal
Safety o f principal is the foremost objective of the City of Wildomar.
Investments of the City shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. Each i nvestment transaction shall seek to ensure that capital losses are avoided, whether from securities default, broker-dealer default, or erosion of market value. To attain this objective, the City will diversify its investments by investing funds among a variety of securities 204
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and approved financial inst itutions. The City shall seek to preserve principal by mitigating the two types of risk in order of importance: credit risk and market risk.
1. Credit Risk Credit risk, defined as the risk of loss due to fa ilure of an issuer of a security, shall be mit igated by purchasing U.S. Treasuries or high-grade securities. All investments beyond Treasury securities will be diversified so that the failure of any one issuer would not unduly harm the City's cash flow. C redit risk shall also be mitigated by prequal ifying financial institutions, broker/dealers, intermediaries, and advisors with which the City does business.
2. Market or Interest Rate Risk Interest rate risk is the risk that the market value of securities in the portfolio will fall due to changes in general interest rates. Interest rate risk may be mitigated by structuring investments so that securities mature to meet cash requirements for ongoing operations, thereby avoiding the need to sell securities on the open market prior to maturity, and by investing operating funds primarily in shorter -term securities. The cash flow is updated on a daily basis and will be considered prior to the investment of securities, which will reduce the necessity to sell in vestments for liquidity purposes. Long- term securities shall not be purchased for the sole purpose of short-term speculation. .
B. Liquidity
This refers to the ability to "cash in" at any moment in time with a minimal chance of losing some portion of principal or accrued i nterest. L iquidity is an important quality especially when t he need for unexpected funds occurs. The City's cash management system is designed to accurately monitor and forecast expenditures and revenues to enable the City to invest its funds to the fullest extent possible while ensuring appropriate liquidity is maintained to City to meet all operating requirements which might be reasonably anticipated.
C. Return On Investments
The City’s investment portfolio shall be designed with the objective of att aining a benchmark rate of return throughout budgetary and economic cycles, commensurate with the City’s investment risk constraints and the cash flow characteristics of the portfolio. A benchmark does not imply that the Administrative Services Director w ill add additional risk to the portfolio in order to attain or exceed the benchmark.
V. DELEGATION OF AUTHORITY
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The City Council on an annual basis adopts a resolution approving the Investment Policy.
The Investment Policy authorizes the Administrative Services Director to invest or deposit the City’s funds in accordance with California Government Code Sections 53600 and 53630 et seq. and all related State and Federal laws.
In the Administrative Servic es Director’s absence, and subject to City Council approval, the Administrative Services Director may assign investment responsibilities to the City Manager. The Administrative Services Director will provide prior written notification to the City Manager and the City Council regarding the assignment of responsibilities. In the event that the Administrative Services Director is unable to assign responsibility, the City Manager may select a designee. In addition, at the discretion of the Administrative Services Director, cash monitoring and investment responsibilities c an be assigned to a designated assistant and a surety bond will be obtained by the City for said assistant.
The responsibility for establishing, monitoring, and maintaining a strong system of investment controls and directing an independent au dit of the investment function is delegated to the City Manager. The City Manager’s designee(s) may assist in carrying out these functions.
The City Council’s primary responsibilities over the investment fu nction include establishing investment polic ies, annually r eviewing such policies, reviewing monthly investment reports issued by the Administrative Services Director and authorizing any deviations from the City’s Investment Policy.
As permitted by Government Code 53601, the Administrative Services Director may delegate day-to-day investment decision making and execution authority to an investment advisor. Eligible investment advisors must be registered with the Securities and Exchange Commission (SEC) under the Investment Advisors Act of 1940. The advisor will follow the Policy and such other written instructions as are provided.
VI. ETHICS AND CONFLICTS OF INTEREST
The Administrative Services Director and other employees involved in the investm ent process shall refrain from personal business activity that could conflict with proper execution o f the investm ent program or which could impair their ability to make impartial investment decisions. The Administrative Services Director and investment employees shall disclose any material interests in f inancial institutions with which they conduct business within thei r jurisdiction. They shall further disclose any large personal financial/investment positions that could be related to the performance of the investment portfolio and shall refrain from undertaking personal investment transactions with the same individual with whom bu siness is conducted on behalf of the City. The Administrative Services Director and investment employees are required to file annual disclosure statements as required by the Fair Political Practices Commission (FPPC).
During the course of the year, if there is an event subject to disclosure that could impair the ability of the Administrative Services Director or investment empl oyees t o make 206
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impartial decisions, the City Council will be notified in writing within 10 days of the event.
VII. QUALIFIED DEALERS
The City shall transact inv estments only with banks, savings and loans, investment security dealers and the State of Cali fornia Local Agency Investment Fund. The purchase by the City of any investment, other than those purchased directly from the issuer, shall be purchased directly from an institution licensed by the State as a broker/dealer, as defined in Section 25004 of the Corporations Code, who is a member of the Financial Industry Regulatory Authority (FINRA), or a member of a Federally regulated securities exchange, a National or State Chartered Bank, a Federal or Savings Association, or a brokerage firm designated as a Prim ary Government Dealer by the Federal Reserve Bank. Exceptions to this rule will be made only after t horough research and documented confirmation of financial st rength and reputation and after approval by the City Manager. Investment staff shall inv estigate dealers who wish to do business with the City in order to determine if they are adequately capital ized, market securities appropriate to the City’s needs, and are recommended by managers of portfolios similar to the City’s.
The City shall at least annually send a copy of the current investment policy to all dealers approved to do business with the Ci ty. Confirmation of receipt of this policy shall be considered as evidence that the dealer understands the City’s investment policies and intends to show the City only appropriate investments.
If the City has contracted with an investment advisor to provide investment services, the investment advisor may use their own list of approved issuers, brokers/ dealers, and financial institutions with which to conduct transactions on the City’s behalf.
VIII. AUTHORIZED AND SUITABLE INVESTMENTS
The investments set forth in this section are authorized investments pursuant to Section 53601 et seq. of the Government Code and are authorized investments for the C ity subject, however, to the prohib itions set fo rth in Section X of this Investment Policy . In the eve nt an apparent discrepancy is found between this Policy and the Government Code, the more restrictive parameters will take precedence. Percentage holding l imits listed in this Policy apply at th e time t he security is purchased. Credit ratings, where shown, specify the minimum credit rating category required at purchased. In the event a security held by the City is subject to a credit rating change that brings it below the minimum credit ratings s pecified in this Policy, the Administrative Services Director should notify C ity Council of the change in the next monthly investment report. The course of action to be followed will then be decided on a case -by-case basis, considering such factors as the reason for the change, prognosis for recovery or further rate drops, and the market price of the security.
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A. U.S. Treasury Instruments. United States Treasury notes, bonds, bills, or certificates of indebtedness, or those for which the faith and credit of the United States are pledged for the payment of principal and interest. There is no limitation as to the percentage of the portfolio that may be invested in this category.
B. Federal Agency Securities. Federal agency or United States government- sponsored enterprise obligations, participations, or other instruments, including those issued by or fully guaranteed as to principal and interest by federal agencies or United States government-sponsored enterprises. There is no limitation as to the percentage of the portfolio that may be invested in this category. .
C. Municipal Bonds
City Bonds – Bonds issued by the city, including bonds payable solely out of the revenues from a revenue- producing prope rty owned, controlled, or operated by the City or by a department, board, agency, or authority of the City that is rated in a rating category of “A” long term, or “A -1” short term, the equivalent or higher by a nationally recognized statistical rating organization (NRSRO).
California State Bonds – Registered state warrants or treasury notes or bonds of the State of California, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by the State or by a department, board, agency, or authori ty of the State that are rated in a rating category of “A” long term, or “A -1” short term, the equivalent or higher by a NRSRO.
CA Local Agency Bonds. Bonds, notes, warrants, or other evidences of indebtedness of a local agency wi thin this state, includin g bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by the local agency, or by a department, board, agency, or authority of the local agency that are rated in a rating category of “A” long term, or “A -1” short term, the equivalent or higher by a NRSRO.
Other 49 States’ Bonds – Bonds, notes, warrants, or other evidences of indebtness of any local agency within the State of California and any of the other 49 s tates, including bonds pa yable solely out of the revenues f rom a re venue- producing property owned, controlled, or operated by the local agency, or by a department, board, agency, or authority of the local agency that are rated in a rating category of “A” long term, or “A-1” short term, the equivalent or higher by a NRSRO.
A maximum of 30% of the portfolio may be invested in this category.
D. Supranational Obligations. United States dollar denominated senior unsecured unsubordinated obligations issued or unconditionally guaranteed by the 208
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International Bank for Re construction and Development, International Finance Corporation, or Inter -American Development Bank, with a maximum remaining maturity of five years or less, and eligible for purchase and sale within the United States. Investments unde r this subdivision shall be r ated in a rating category of “AA” or its equivalent or better by a NRSRO. A maximum of 30% of the portfolio may be invested in this category.
E. Medium-Term Notes . Medium -term notes, defined as all corporate and depository institution debt securities with a maximum remaining maturity of five years or less, issued by corporations organized and operating within the United States or by depository institutions licensed by the United States or any state and operating within the United States. Purchases are li mited to securities rated in a rating category of “A” or its equivalent or better by an NRSRO. A maximum of 30% of the portfolio may be invested in this category.
F. Asset-Backed Securities. A mortgage passthrough security, colla teralized mortgage obligation, mortgage -backed or other pay- through bond, equipment lease-backed certificate, consumer receivable passthrough certificate, or consumer receivable-backed bond with a maximum remaining maturity of five years or less.
Securities shall be rated in a rating category of “AA” or its equivalent or better by an NRSRO. A maximum of 20% of the City’s portfolio may be invested in this category.
G. Deposits. FDIC insured or fully collateralized bank deposits, including, but not limited to, demand depos it accounts, savings accounts, market rate accounts, and certificates of deposits in financial in stitutions located in California. The amount on deposit in any financial institution shall not exceed the shareholder’s equity.
To be eligible to receive City deposits, the financial institution must have received a minimum overall satisfactory rating, under the Community Redevelopment Act, for meeting the credit needs of California Communities in its most recent evaluation. Bank deposits are required to be coll ateralized as specified und er Government Co de Section 53630 et seq. The Finance Director may waiv e the collateralization requirements for any portion that is covered by federal deposit insurance. The City shall have a signed agreement with any depository a ccepting City funds per Gov ernment C ode Section 53649. There is no limit on the percentage of the portfolio that may be invested in this category. However, a maximum of 10 percent of the portfolio may be invested in time deposits.
H. Negotiable Certificates of Deposit. Negotiable certificates of deposit issued by a nationally or state -chartered bank, a savings association, or a federal association (as defined by section 5102 of the Financial Code) , a state or federal credit union, or by a federally licensed or state-licensed branch of a foreign bank. Purchases are limited to securities rated in a ratin g category of “A” (long-term) or “A-1” (short- term) or their equivalents or better by an NRSRO. A maximum of 30% of the portfolio may be invested in this category.
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I. Bankers’ Acceptance Notes. Bankers’ acceptances otherwise known as bill s of exchange or time drafts that are drawn on and accepted by a commercial bank.
Purchases of bankers’ acceptances shall not exceed 180 days’ maturi ty or 40 percent of the agency’s moneys that may be invested pursuant to this section.
J. Commercial Paper. Commercial paper of “prime” quality of the highest ranking or of the highest letter and number rating as provided for by a na tionally recognized statistical rating organization (NRSRO). The entity that issues the commercial paper shall meet all of the following conditions i n either paragraph (1) or (2):
(1) The entity meets the following criteria: (A) Is organized and operating in the United States as a general corporation; (B) Has total assets in excess of five hundred million dollars ($500,000,000), and (C) Has debt othe r than commercial paper, if any, that is rated in a rating category of “A” or its equivalent or better by an NRSRO.
(2) The entity meets the following criteria: (A) Is organized within the United States as a special purpose corporation , trust, or limited li ability company, (B) Has program -wide credit enhancements including, but not limited t o, overcollateralization, letters of credit, or a surety bond, and (C) Has commercial paper that is rated “A -1” or better, or the equivalent, by an NRSRO.
Purchases are limited to securities that have a maximum maturity of 270 days. A maximum of 25% of the portfolio may be invested in this category.
K. Money Marke t Funds (“MMF”) . Purchases are restricted to Government Money Market Funds. Furtherm ore, t hese Money Market Funds must have met either of the following criteria: (A) Attained the highest ranking or the highest letter and numerical rating provided by not less than two NRSROs, or (B) Retained an investment advisor with not less than five year s’ experience and registered or exempt from registration with the SEC, with assets un der management in excess of fiv e hundred million dollars ($500,000,000). Whenever the City has any funds invested in a MMF, the Finance Director shall maintain on file a copy of the MMF’s curr ent information statement. A maximum of 20% of the portfolio may be invested in this category.
L. State of C alifornia’s Local Agency Investment Fund (LAIF) . The maximum amount invested in this category may not e xceed the limit set by LAIF for operating accounts.
M. Joint Powers Authority Investment Pool s. Joint Powers Authority Investment Pools are organ ized pursuant to Section 6509.7 of the Government Code that invests in the securities and obligations under Sections 53601 of the C alifornia Government Code. To be eligible for City investments, the joint powers authority issuing the shares shall have ret ained an investment adviser that is registered or exempt from registration with the Securities and Exchange Commission, the 210
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adviser has not less than fi ve years of exper ience investing in the securities and obligations authorized in under Section 53601 and the ad viser has assets under management in excess of five hundred million dollars ($500,000,000). There is no limitation as to the percentage of the po rtfolio t hat may be invested in this category.
IX. PROHIBITED INVESTMENTS AND TRANSACTIONS
The City shall not invest in any investment authorized by the Government Code, but not explicitly listed in this Policy without the prior appro val of the City Cou ncil.
Furthermore, range notes, reverse repurchase agreements, zero coupon bonds, inve rse floaters, common stocks, futures, options , mortgage -derived, interest -only strips and derivatives are prohibited from use in the City’s investment portfolio.
The City shall not engage in securities lending, short selling, or other hedging strategies.
The City shall not purchase or sell securities on margin.
X. SAFEKEEPING AND CUSTODY
All deliverable security transa ctions entered into by the City shall be co nducted on a delivery-versus-payment basis. Securities will b e held by a third party custodial designated by the Administrative Services Director and evidenced by safekeeping receipts.
XI. DIVERSIFICATION
The City ope rates its investment pool wit h many State and se lf-imposed constraints. It does not speculate. Assets shall be diversified to eliminate the risk of loss resulting from over concentration of assets in a specific maturity, a specific issuer, or a specific class of securities.
The City will diversify its investments by security type, institution, and maturity/call dates. With the exception of U.S. Treasury securities, federal agency securities, Supranational securities, and authorized pools, no more tha n 5% of the City’s total investment portfolio wi ll be invested in a single security type or with a single f inancial institution.
XII. MAXIMUM MATURITIES
To the extent possible, the City will attempt to match its i nvestments with anticipated cash flow requirements. For those investment types for which this Policy does not specify a maturity limit, no individual investment shall exceed a maturity of five years from the 211
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date of purchase unless the City Council has granted express authority to make that investment either specifically or as a part of an in vestment program approved by the City Council no less than three months prior to the investment.. The weighted avera ge maturity of the funds will be limited to three years or less.
Debt service r eserve funds may be invested in securities ex ceeding five years if the maturity of such investments is made to coincide as nearly as practicable wit h the expected use of the funds.
XIII. INTERNAL CONTROL
The Administrative Services Director shall establish an annual process of independent review by an ext ernal auditor. This review will provide internal control by assuring compliance with the C ity’s Investment Po licy and for establishing internal c ontrols that are designed to prevent losses due to fraud, negligence, and third-party misrepresentation.
Internal controls deemed most important shall include (but not limited to): avoidance of collusion; separation of duties and administrative controls; separating transaction authority from accounting and record keeping; custodial safekeeping; clear dele gation of authority; management approval and review of investm ent transactions; specific limitations regarding securi ties losses and remedial action; wri tten confirmation o f telephone transactions; documentation of investment transactions and strategies; and monitoring of results.
XIV. PERFORMANCE STANDARDS
The investment portfolio shall be designed with the objective of obtaining a rate of return throughout budgetary and economic cycles, commensurate with the investment risk constraints and the cash flow ne eds. An appropriate performance benchmark shall be established against whi ch portfolio perform ance shall be compared on a regular basis.
The selected performance benchmark shall be representative of the City ’s overall investment objectives and liquidity requirements.
The City may employ an active management approach that allow s for the sale of securities prior to their scheduled maturity dates for purposes of improving the portfolio’s credit quality, liquidity, or return in response to changing market conditions or the City’s circumstances.
XV. REPORTING
The Administrative Services Director shall provide the City Council monthly invest ment reports which provide a clear picture of the status of the current i nvestment portfolio .
The management report shall include a list of transactions, the type of investments, the issuers, maturity dates, par values, and the current market values of each component of 212
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the portfolio, including funds managed for the City by third party safekeeping custodians.
The report will also include the source of the portfolio valuation. As specified in California Government Code Section 53646 (e), if all funds are plac ed in LAIF or FDIC- insured accounts, the foregoing report elements ma y be replaced by co pies of the latest statements from such institutions. The report must also include a certification that the City will meet its expenditure obligations for the next six months as required by California Government Code Sec tion 53646 (b)(3) and that the City ’s portfolio is in compliance with this investment policy, or the manner in which the portfolio is not in compliance as required by California Government Code Sec tion 53646 (b)( 2). The Administrative Services Director shall maintain a comple te and timely recor d of all investment transactions.
XVI. INVESTMENT POLICY ADOPTION
The City’s investment policy shall be adopted annually by resolution of the City Council.
The policy shall be reviewe d annually by the City Council and any modi fications made thereto must be approved by the City Council.
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November 16, 2022
Memorandum
To: Robert Howell, Administrative Services Director
City of Wildomar
From: Sarah Meacham, Managing Director
Richard Babbe, CCM, Senior Managing Consultant
PFM Asset Management LLC
RE: Investment Policy Review
We reviewed the City of Wildomar’s (“City”) Investment Policy (“Policy”) as part our implementation process. The City’s current Policy is well written and consistent with the California Government Code (“Code”) statutes regulating the investment of public funds and the CMTA investment policy certification standards. Although no changes are required, we have developed a range of recommendations for the City’s consideration. Our recommendations can be categorized as two main types:
• Investment Advisor. These are suggestions that we believe will enable the City to benefit from the additional investment expertise and resources that the City obtains from using an investment advisor.
• Clarity. These are recommendations that will enhance the ability of the average reader to understand the Policy’s intent and requirements.
Our comments are not intended to imply that there was anything incorrect or imprudent with the current Policy. Rather, the comments were made to provide alternatives for the City ’s consideration.
The City should evaluate the implementation of each of these suggestions within the context of the City’s own investment objectives and preferences. Our recommendations are summarized below by Investment Policy section. In addition, we have attached a blacklined copy of the Investment Policy to illustrate our recommended changes.
II. Policy
We recommend the City delete this section as it could be interpreted that the City’s first investment objective is to “provide the highest investment return.” As described in Section IV. Objective, and mandated by Code, the primary objectives of a public funds investor, in order of priority, are safety, liquidity, and return.
II. Scope
We recommend the City update the Policy’s reference to the annual financial report to incorporate Governmental Accounting Standards Board (“GASB”) Statement No. 98, which was adopted in October 2021. GASB Statement No. 98 officially changed the name of the comprehensive annual financial report to annual comprehensive financial report and the acronym to ACFR.
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IV. Objective
We recommend the City revise the introductory paragraph to make it clear that the primary objectives of a public funds investor, as mandated by Code and described in the remainder of this Section, are safety, liquidity, and return, in that order. As it related more directly to the liquidity objective, we also recommend the City move the reference to the cash management system to the Liquidity subsection.
IV.A.2. Market or Interest Rate Risk
To avoid any potential inconsistencies, we recommend the City avoid repeating the same Policy requirement in multiple sections. As we are recommending that the City allow the use of active management strategy, which is addressed in the Performance Standards section, we recommend the City delete references to security sales from this section. In addition, as the 5-year maturity limit is addressed in the Maximum Maturities section, we recommend the City delete it from this section.
VII. Qualified Dealers.
In recognition that the City will be using the services of an investment advisor, we recommend the City update the Policy to explicitly allow the investment advisor to utilize their own list of issuers, brokers/dealers, and financial institutions with which to conduct transactions on the City’s behalf.
VIII. Authorized and Suitable Investments
To provide greater clarity regarding the application of the requirements in this section, we recommend the City add language to the introductory paragraph that defines how the Policy’s percentage limits and credit requirements are to be interpreted.
In those subsections, where the Policy did not already list a maximum percentage limit under the Policy, we recommend the City add the holding limit to ensure the Policy’s intent can be clearly understood by the average reader.
VIII.C. Municipal Bonds
As municipal securities carry an element of credit risk that varies significantly across issuers, we recommend the City limit the percentage of municipal securities in the portfolio to a maximum of 30%, which is the same limit used for corporate securities and negotiable certificates of deposit.
Although we did not make any revisions to the section referencing City bonds, we recommend the City talk to its bond counsel before purchasing its own bonds as this can involve issues relating to the tax-exempt status of those bonds.
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VIII.D. Supranational Obligations
We recommend the City add Supranational securities to the Policy’s list of Authorized and Suitable Investments to provide the City with additional high quality investment option. By Code, investments in Supranationals are limited to three issuers based in the U.S. for which the U.S. is the largest shareholder.
VIII.E. Medium-Term Notes and IX.F. Asset-Backes Securities We recommend the City add these two types of corporate investments to the Policy’s list of Authorized and Suitable Investments. As part of a well diversified portfolio, these security types can offer good relative value with manageable credit risk. One of the benefits of using PFMAM as the City’s investment advisor is to gain access to our extensive credit resources. We employ an extensive credit process to help evaluate corporate securities prior to purchase and monitor those securities on an ongoing basis.
VIII.I. Bankers’ Acceptance
To avoid confusion, we recommend the City delete the 30% per commercial bank limit from this subsection. This per issuer limit is unnecessary as it is superseded by the Policy’s more restrictive 5% per issuer limitation contained in the Diversification section of the Policy.
IX. Prohibited Investments and Transactions
To provide greater clarity to the average reader, we recommend the City modify this section to better define what is or is not permitted without the City Council’s approval.
XI. Collateralization
To avoid confusion regarding collateralization requirements, we recommend the City delete this section. While it is correct that collateralization is required for bank deposits and repurchase agreements, the collateralization requirements for deposits are already addressed in more detail in the bank deposits section of the Policy, and the Policy does not permit repurchase agreements, so collateralization requirements for this security type are not relevant.
X. Safekeeping and Custody
To provide greater clarity to the average reader, we recommend the City add the provision that the safekeeping and custody requirements apply to deliverable securities as certain investments the City purchases (e.g., LAIF, LGIPs) are not deliverable. As they are not an authorized investment in the Policy, we also recommend the City delete the reference to repurchase agreements.
XI. Diversification
If supranationals are added to the Policy, we recommend that they be added to the types of securities exempt from the 5% per issuer limitation due to their high credit quality and government backing. In addition, as purchases are limited to only three issuers, a 5% per issuer limit would constrain total investments to 15%, well below the Code’s 30% limit. 216
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XII. Maximum Maturities
To provide greater clarity about the Policy’s five-year maturity maximum, we recommend the City add in the provision from the Code that the 5-year limit applies unless a longer investment maturity is explicitly authorized by City Council. As it is more relevant to this section, we recommend the City move the weighted average maturity limit to this section from the Objective section.
XIV. Performance Standards
We recommend the City delete the reference to LAIF as the performance standard as may not be relevant to the new investment approach. The Policy would instead require an appropriate performance benchmark to be established. As one of the benefits of using an investment advisor is the ability to employ a more active investment approach, we recommend the City modify this section to delete the reference to a passive investment strategy and acknowledge that an active investment approach may be utilized.
XV. Reporting
If investment authority is delegated by the City Council, one of the requirements under Code Section 53607 is that the City Council be provided with a monthly report of transactions. Accordingly, we recommend the City add this requirement to the Policy’s reporting requirements.
Please let us know if you have any questions or if you would like to discuss further. 217
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CITY OF WILDOMAR
STATEMENT OF INVESTMENT POLICY
I.
INTRODUCTION
The City Council of the City of Wildomar (the “City”) and its subsidiary district, the Wildomar Cemetery District, recognizes its responsibility to prudently direct the investment of the City’s funds on behalf of the City’s existing and future residents while conforming to all state and local statutes governing the investment of public funds . The City Council further recognizes that the City’s investment assets are essential to the City’s financial strength, the effective implementation of long-range financial plans, and ultimately its ability to respond to the needs of the community.
The investment policies and practices of the City of Wildomar take into consideration that California statutes authorize the City of Wildomar to finance acquisition or construction of various projec ts and capital assets through the issuance and sale of municipal securities, including but not limited to genera l obligation bonds and revenue bonds. Depending on the type and the authority for the issuance and sale of the bond, the City’s general fund and/or certain sources of city revenue may be pledged as security for the bonds. The bonding and the resulting security interest in city funds and revenue may supercede all or portions of this Policy.
This Statement sets forth policies which shall govern the investment of the City’s funds.
It will be used by the City’s Administrative Services Director and other City officials and staff, as well as all other third-party prov iders of investment or investment-related services. Its purpose is to direct the prudent investment and protection of the City’s funds and investment portfolio.
II. POLICY
It is the policy of the City to invest public funds in a manner which will provide the highest investment return with maximum s ecurity while meeting the daily cash flow demands of the City and conforming to al l state and local statutes governing the investment of public funds.
III. SCOPE
This Investment Policy applies to all financial assets of the City of Wildomar. The following funds are covered by this Investment Policy and are accounted for in the City's Annual Comprehensive Annual Financial Report:
A) General Fund
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B) Special Revenue Funds
C) Debt Service Funds
D) Capital Project Funds
E) Enterprise Funds
F) Internal Services Funds
G) Trust and Agency Funds
H) Any new funds create d by the City Council
This Investment Policy does not apply to proceeds of bond issues and retirement funds held in trusts.
IVIII. PRUDENCE
Investments shall be made in the context of the "Prudent Investor" standard pursuant to Government Code Section 53600.3 which states in relevant part that:
"When investing, reinvesting, purchasing, acq uiring, exchanging, selling, and managing public funds, a trustee shall act with ca re, skill, prudence, and diligence under the circumstances then prevailing, that a pr udent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the agency.”
All investments purchased shall have daily liquidity or a final stated maturity date, upon which the full principal value of the security will be received. Although the investment will mature at full principal value, it is recognized that the market will vary throughout the life of the security. In a diversified portfolio it must be further recognized that occasional measured losses are inevitable due to economic, bond market, or individual security credit analysis. These occasional losses must be evaluated and considered within the context of the overall return.
The "Prudent Investor" standard shall be a pplied in the context of managing an overall portfolio. Investment officers acting in a ccordance with written procedures and the investment policy and exercising due d iligence shall be re lieved of personal responsibility for an individual security’s credit risk or ma rket price changes, provided deviations from expectations are reported in a timely fashion and appropriate action is taken to control adverse developments.
IV. OBJECTIVE
The City's cash management system is designed to accurately monitor and forecast expenditures and revenues, which enables the City to invest it s funds to the fullest extent possible. The objective intent of the investment portfolio program is to ensure City funds are available to meet the short- and long-term cash flow demands of the City. To achieve 219
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this objectiveintent, the primary objectives for City’s i nvestment activities, in priority order, shall be:
the portfolio will be structured to provide safety of principal and liquidity, while attempting to receive the highest yield obtainable.
A. Safety of Principal
Safety of principal is the foremost objective of the City of Wildomar.
Investments of the City shall be undertake n in a manner that seeks to ensure the preservation of capital in the overall portfo lio. Each investment transaction shall seek to ensure that capital losses are avoided, whether from securities default, broker-dealer default, or erosion of market value. To attain this objective, the City will diversify its investments by investing funds among a variety of securities and approved financial institutions. The City shall seek to preserve principal by mitigating the two types of risk in order of importance: credit risk and market risk.
1. Credit Risk Credit risk, defined as the ri sk of loss due to failure of an issuer of a security, shall be mitigated by purchasing U.S. Treasuries or high-grade securities. All investment s beyond Treasury securities will be diversified so that the failure of a ny one issuer would not unduly harm the City's cash flow. Credit risk shall also be mitigated by prequalifying financial institutions, broker/dealers, intermediaries, and advisors with which the City does business.
2. Market or Interest Rate Risk Interest rate risk is the risk that the market value of securities in the portfolio will fall due to changes in general interest rates. Interest rate risk may be mitigated by structuring investments the Funds so that securities mature to m eet cash requirements for ongoing operations, thereby avoiding the need to sell securities on the open market prior to maturity, and by investing operating funds primarily in shorter-term securities. The cash flow is updated on a daily basis and will be considered prior to the investment of securities, which will reduce the necessity to sell investments for liquidity purposes. Long-term securities shall not be purchased for the sole purpose of short-term speculation. Securities shall not be sold prior to maturity with the following exceptions, 1) a security whose credit declines or is expected to decline may be sold IF there is a reasonable expectation that the prompt payment of principal and interest becomes unlikely. A temporary or mode st decline in a security’s credit rating should not in and of itself tri gger a liquidation, 2) a security swap would improve the quality, yield, or target duration in the portfolio, or 3) liquidity needs of the portfolio require that the security be sold . The weighted average maturity of the funds will be limited to three years or less.
Purchases of investments will be restri cted to securities w ith a final stated maturity not to exceed five (5) years.
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B. Liquidity
This refers to the ability to "cash in " at any moment in time with a minimal chance of losing some portion of principal or accrued interest. Liquidity is an important quality especially when th e need for unexpected funds occurs. The City's cash management system is desi gned to accurately monitor and forecast expenditures and revenues to enable the C ity to invest its funds to the fullest extent possible while ensuring appropriate The City’s investment portfolio will remain sufficiently liquidity is maintained to enable the City to meet all operating requirements which might be reasonably anticipated.
C. Return On Investments
The City’s investment portfolio shall be designed with the objective of attaining a benchmark rate of return throughout budgetary and economic cycles, commensurate with the City’s investment risk constraints and the cash flow characteristics of the portfolio. A benchmark does not imply that the Administrative Services Director will add additional risk to the portfolio in order to attain or exceed the benchmark.
VI. DELEGATION OF AUTHORITY
The City Council on an annual basis adopts a resolution approving the Investment Policy.
The Investment Policy authorizes the Administ rative Services Director to invest or deposit the City’s funds in accordance with California Government Code Sections 53600 and 53630 et seq. and all related State and Federal laws.
In the Administrative Services Director’s ab sence, and subject to City Council approval, the Administrative Services Di rector may assign investment responsibilities to the City Manager. The Administrative Services Direct or will provide prior written notification to the City Manager and the City Council regardi ng the assignment of responsibilities. In the event that the Administrati ve Services Director is unabl e to assign responsibility, the City Manager may select a designee. In addition, at the discretion of the Administrative Services Director, cash monitoring and inve stment responsibilities can be assigned to a designated assistant and a surety bond will be obtained by the City for said assistant.
The responsibility for esta blishing, monitoring, and main taining a strong system of investment controls and directing an indepe ndent audit of the i nvestment function is delegated to the City Manager. The City Manager’s designee(s) may assist in carrying out these functions.
The City Council’s primary responsibilitie s over the investment function include establishing investment polic ies, annually review ing such policies, reviewing monthly investment reports issued by the Administrative Services Di rector and authorizing any deviations from the City’s Investment Policy.
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As permitted by Government Code 53601, the Administrative Services Director may delegate day-to-day investment decision making and execution authority to an investment advisor. Eligible investment advisors must be registered with the Securities and Exchange Commission (SEC) under the Investment Advi sors Act of 1940. The advisor will follow the Policy and such other written instructions as are provided.
VII. ETHICS AND CONFLICTS OF INTEREST
The Administrative Services Director and ot her employees involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program or wh ich could impair their ability to make impartial investment decisions. The Admini strative Services Director and investment employees shall disclose any material interest s in financial institutions with which they conduct business within their ju risdiction. They shall furthe r disclose any large personal financial/investment positions that could be related to the performance of the investment portfolio and shall refrain fr om undertaking personal investment transactions with the same individual with whom business is conducted on be half of the City. The Administrative Services Dir ector and investment employees are required to file annual disclosure statements as requ ired by the Fair Political Practices Commission (FPPC).
During the course of the year, if there is an event subject to disclosu re that could impair the ability of the Administra tive Services Director or i nvestment employees to make impartial decisions, the City Council will be notified in writing wi thin 10 days of the event.
VIII. QUALIFIED DEALERS
The City shall transact investments only wi th banks, savings and loans, investment security dealers and the St ate of California Local Agen cy Investment Fund. The purchase by the City of any investment, othe r than those purchased directly from the issuer, shall be purchased directly from an institution licensed by the State as a broker/dealer, as defined in Section 25004 of the Corporations Code, who is a member of the Financial Industry Regul atory Authority (FINRA), or a member of a Federally regulated securities exchange, a National or State Chartered Bank, a Federal or Savings Association, or a brokerage firm designated as a Primary Government Dealer by the Federal Reserve Bank. Exceptions to this rule will be made only after thorough research and documented confirmation of financial st rength and reputation and after approval by the City Manager. Investment staff shall investigate dealers who wish to do business with the City in order to determine if they are adequately capitalized, market securities appropriate to the City’s needs, and are recommended by managers of portfolios similar to the City’s.
The City shall at least annually send a copy of the current investment policy to all dealers approved to do business with the City. Confir mation of receipt of this policy shall be 222
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considered as evidence that the dealer und erstands the City’s investment policies and intends to show the City only appropriate investments.
If the City has contracted with an investment advisor to provide investment services, the investment advisor may use their own list of approved issuers, brokers/ dealersdealers, and financial institutions with which to conduct transactions on the City’s behalf.
IXVIII. AUTHORIZED AND SUITABLE INVESTMENTS
The investments set forth in this section ar e authorized investment s pursuant to Section 53601 et seq. of the Government Code and ar e authorized investments for the City subject, however, to the prohibitions set fo rth in Section X of this Investment Policy. In the event an apparent discrepancy is f ound between this Policy and the Government Code, the more restrictive parameters will take precedence. Percentage holding limits listed in this Policy apply at the time the security is purchased. Credit ratings, where shown, specify the minimum credit rating catego ry required at purch ased. In the event a security held by the City is subject to a cr edit rating change that brings it below the minimum credit ratings specified in this Policy, the Administrative Services Director should notify City Council of the change in the next monthly investment report. The course of action to be followe d will then be decided on a cas e-by-case basis, considering such factors as the reason for the change, prognosis for recovery or further rate drops, and the market price of the security.
A. U.S. Treasury Instruments. United States Treasury notes, bonds, bills, or certificates of indebtedness, or those for which the faith and credit of the United States are pledged for the payment of principal and interest. There is no limitation as to the percentage of the portfolio that may be invested in this category.
B. Federal Agency Securities . Federal agency or United States government- sponsored enterprise obligations, participations, or other instruments, including those issued by or fully guaranteed as to principal and interest by federal agencies or United States government-sponsored enterprises. There is no limitation as to the percentage of the portfolio that may be invested in this category. .
C. Municipal Bonds
City Bonds – Bonds issued by the city, includ ing bonds payable solely out of the revenues from a revenue-producing propert y owned, controlled, or operated by the City or by a department, board, agency, or authority of the City that is rated in a rating category of “A” long term, or “A-1 ” short term, the equivalent or higher by a nationally recognized statistical rating organization (NRSRO).
California State Bonds – Registered state warrants or treasury notes or bonds of the State of California, including bonds pa yable solely out of the revenues from a revenue-producing property owned, controlled, or opera ted by the State or by a 223
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department, board, agency, or authority of the State that are rated in a rating category of “A” long term, or “A-1” shor t term, the equivalent or higher by a NRSRO.
CA Local Agency Bonds. Bonds, notes, warrants, or other evidences of indebtedness of a local agency within th is state, including bonds payable solely out of the revenues from a revenue-p roducing property owned, controlled, or operated by the local agency, or by a de partment, board, agency, or authority of the local agency that are rated in a rating categor y of “A” long term, or “A-1” short term, the equivalent or higher by a NRSRO.
Other 49 States’ Bonds – Bonds, notes, warrants, or other evidences of indebtness of any local agency within the State of California and any of the other 49 states, including bonds payable solely out of the revenues from a revenue- producing property owned, controlled, or op erated by the local agency, or by a department, board, agency, or authority of the local agency that are rated in a rating category of “A” long term, or “A-1” short term, the equivalent or higher by a NRSRO.
A maximum of 30% of the portfolio may be invested in this category.
D. Supranational Obligations . United States dollar de nominated senior unsecured unsubordinated obligations issued or unconditionally guaranteed by the International Bank for Rec onstruction and Development, International Finance Corporation, or Inter-American Devel opment Bank, with a maximum remaining maturity of five years or less, and eligible for purchase and sale within the United States. Investments under this subdivision shall be rated in a rating category of “AA” or its equivalent or better by a NRSRO. A maximum of 30% of the portfolio may be invested in this category.
E. Medium-Term Notes . Medium-term notes, defi ned as all corporate and depository institution debt securities with a maximum remaining maturity of five years or less, issued by corporations or ganized and operating within the United States or by depository institutions licen sed by the United States or any state and operating within the United States. Purchase s are limited to securities rated in a rating category of “A” or its equivalent or better by an NRSRO. A maximum of 30% of the portfolio may be invested in this category.
F. Asset-Backed Securities . A mortgage passthrough security, collateralized mortgage obligation, mortgage-backed or other pay-through bond, equipment lease-backed certificate, consumer receivable passthrough certificate, or consumer receivable-backed bond with a maximum remaining maturity of five years or less.
Securities shall be rated in a rating category of “AA” or its equivalent or better by an NRSRO. A maximum of 20% of the City’s portfolio may be invested in this category.
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DG. Deposits. FDIC insured or fully collate ralized bank deposits, including, but not limited to, demand deposit account s, savings accounts, market rate accounts, and certificates of deposits in financial institutions located in California.
The amount on deposit in any financial institution shall not exceed the shareholder’s equity. To be eligible to receive City deposits, the financial institution must have r eceived a minimum overall sa tisfactory rating, under the Community Redevelopment Act, for mee ting the credit n eeds of California Communities in its most recent evaluati on. Bank deposits are required to be collateralized as specified under Gove rnment Code Section 53630 et seq. The Finance Director may waive the collateralization requirements for any portion that is covered by federal deposit insurance. The City shall have a signed agreement with any depository accep ting City funds per Gove rnment Code Section 53649.
There is no limit on the percentage of the portfolio that may be invested in this category. However, a maximum of 10 percent of the portfolio may be invested in time deposits.
EIH. Negotiable Certificates of Deposit . Negotiable certificates of deposit issued by a nationally or state-chartered bank, a savings associationassociation, or a federal association (as defined by section 5102 of the Financial Code), a state or federal credit union, or by a federally li censed or state-licensed branch of a foreign bank. Purchases are limited to s ecurities rated in a rating category of “A” (long-term) or “A-1” (short-term) or thei r equivalents or better by an NRSRO. A maximum of 30% of the portfolio may be invested in this category.
FJI. Bankers’ Acceptance Notes. Bankers’ acceptances otherwise known as bills of exchange or time drafts that are drawn on and accepted by a commercial bank.
Purchases of bankers’ acceptances shall not exceed 180 days’ maturity or 40 percent of the agency’s moneys that may be invested pursuant to this section.
However, no more than 30 percent of the agency’s moneys may be invested in the bankers’ acceptances of any one commercial bank pursuant to this section.
GKJ. Commercial Paper .
Commercial paper of “prime” quality of the highest ranking or of the highest letter and number rating as provided for by a na tionally recognized statistical rating organization (NRSRO). The entity that issu es the commercial paper shall meet all of the following conditions in either paragraph (1) or (2):
(1) The entity meets the following criteri a: (A) Is organized and operating in the United States as a general corporation; (B) Has total assets in excess of five hundred million dollars ($500,000,000), and (C) Has debt other than commercial paper, if any, that is rate d in a rating category of “A” or its equivalent or better by an NRSRO.
(2) The entity meets the following criteri a: (A) Is organized within the United States as a special purpose corporation, trust, or limited liability company, (B) Has program-wide credit enhancements including, but not limited to, overcollateralization, le tters of credit, or a surety bond, and (C) Has 225
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commercial paper that is rated “A-1” or better, or the equivalent, by an NRSRO.
Purchases are limited to securities that have a maximum maturity of 270 days. A maximum of 25% of the portfolio may be invested in this category.
HLK. Money Market Funds (“MMF”) . Purchases are restricted to Government Money Market Funds. Furthermore, thes e Money Market Funds must have met either of the following criteria: (A) A ttained the highest ranking or the highest letter and numerical ra ting provided by not less than two NRSROs, or (B) Retained an investment advisor with not less than five years’ experience and registered or exempt from registration with the SEC, with assets under management in excess of five hundred million dollars ($500,000,000). Whenever the City has any funds invested in a MMF, the Finance Director shall maintain on file a copy of the MMF’s current inform ation statement. A maximum of 20% of the portfolio may be invested in this category.
IML. State of California’s Local Ag ency Investment Fund (LAIF) . The maximum amount invested in this category may not exceed the limit set by LAIF for operating accounts.
JNM. Joint Powers Authority Investment Pools. Joint Powers Authority Investment Pools are organized pursuant to Section 6509.7 of the Government Code that invests in the securities a nd obligations under Sections 53601 of the California Government Code. To be elig ible for City investments, the joint powers authority issuing the shares shall have retained an investment adviser that is registered or exempt from registra tion with the Securities and Exchange Commission, the adviser has not less than five years of experience investing in the securities and obligations authorized in under Secti on 53601 and the adviser has assets under management in excess of five hundred million dollars ($500,000,000). There is no limitation as to the percentage of the portfolio that may be invested in this category.
IX. PROHIBITED INVESTMENTS AND TRANSACTIONS
The City shall not invest in any investment authorized by the Government Code, but not explicitly listed in this Policy without th e prior approval of the City Council.
Furthermore, Investments not describe d herein, including, but not limited to range notes, reverse repurchase agreements, zero coupon bonds, inverse floaters, common stocks, futures, options, mortgage-derived, interest -only strips and deri vatives are prohibited from use in the City’s investment portfolio.
The City shall not engage in securities lending, short selling, or ot her hedging strategies.
The City shall not purchase or sell securities on margin.
XI. COLLATERALIZATION
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Collateralization will be required on two types of investments: certificates of deposit and repurchase agreements. Deposits per instituti on are insured up to certain dollar amounts by the FDIC and Certificates of Deposit can be supported by either U.S. Government agency notes of mortgages currently held by the bank or savings and loan.
Collateral will always be held by an independe nt third party with whom the City has a current custodial agreement. A clearly ma rked evidence of ow nership (safekeeping receipt) must be supplied to the City and reta ined. The right of coll ateral substitution is granted.
XII. SAFEKEEPING AND CUSTODY
All deliverable security transactions , including collateral for repurchase agreements, entered into by the City shall be conducte d on a delivery-versus-payment basis.
Securities will be held by a third party cu stodial designated by the Administrative Services Director and evidenced by safekeeping receipts.
XIII. DIVERSIFICATION
The City operates its investment pool with ma ny State and self-imposed constraints. It does not speculate. Assets shal l be diversified to eliminate the risk of loss resulting from over concentration of assets in a specific matu rity, a specific issuer, or a specific class of securities.
The City will diversify its investme nts by security type, institution, and maturity/call dates. With the exception of U.S. Treasury securities, federal agency securities, Supranational securities, and authorized pools, no more than 5% of the City’s total investment portfolio will be invested in a single security type or with a single financial institution.
XIIV. MAXIMUM MATURITIES
To the extent possible, the City will attemp t to match its investments with anticipated cash flow requirements. For those investment types for which this Policy does not specify a maturity limit, no individual investment sha ll exceed a maturity of five years from the date of purchase unless th e City Council has granted expr ess authority to make that investment either specifically or as a part of an investment program approved by the City Council no less than three months prior to th e investment.Unless matched to a specific cash flow, the City will not di rectly invest in securities maturing more than 5 years from the date of purchase . The weighted average maturity of the funds will be limited to three years or less.
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Debt service reserve funds may be invested in securities exceeding five years if the maturity of such investments is made to co incide as nearly as practicable with the expected use of the funds.
XVXIII. INTERNAL CONTROL
The Administrative Services Director shall establish an annual process of independent review by an external auditor. This review will provide internal control by assuring compliance with the City’s Investment Policy and for establishing internal controls that are designed to prevent losses due to fraud, negligence, and third-party misrepresentation.
Internal controls deemed most important shall include (but not limited to): avoidance of collusion; separation of duties and administrative controls; separating transaction authority from accounting and record keeping; custodial safekeeping; clear delegation of authority; management approval and review of investment transactions; specific limitations regarding securities losses and remedial action; written confirmation of telephone transactions; documen tation of investment transactions and strategies; and monitoring of results.
XIVI. PERFORMANCE STANDARDS
The investment portfolio shall be designed with the objective of obtaining a rate of return throughout budgetary and economic cycles, commensurate w ith the investment risk constraints and the cash flow needs. An appropriate performance benchmark shall be established against which portf olio performance shall be co mpared on a regular basis.
The selected performance benchmark shall be representative of the City’s overall investment objectives and liquidity requirements.
The City may employ an active management approach that allows for the sale of securities prior to their scheduled maturity dates for purposes of improving the portfolio’s credit quality, liquidity, or re turn in response to changing market conditions or the City’s circumstances.
The City’s investment strategy is passive. Passive investment portfolio management generally indicates that the Administrative Se rvices Director will purchase an instrument and hold it through to call or maturity, and th en reinvest the monies. Although the City’s investment strategy is passive, this will not re strict the Administrative Services Director from evaluating when swaps are appropriate or if the sale of an instrument is prudent prior to final maturity. Given this strategy, the basis used by the Administrative Services Director to determine whether market yiel ds are being achieved shall be the Local Agency Investment Funds (LAIF).
XVII. REPORTING
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The Administrative Services Di rector shall provide the City Council monthly investment reports which provide a clear pi cture of the status of the current investment portfolio.
The management report shall include a list of transactions, the type of investments, the issuers, maturity dates, par values, and the current market values of each component of the portfolio, including funds managed for the City by third party safekeeping custodians.
The report will also include the source of th e portfolio valuation. As specified in California Government Code Section 53646 (e), if all funds ar e placed in LAIF or FDIC- insured accounts, the foregoing report elements may be replaced by copies of the latest statements from such institutions. The report must also include a certification that the City will meet its expenditure obligations for the next six months as required by California Government Code Section 53646 (b)(3 ) and that the City’s portfolio is in compliance with this investment policy, or th e manner in which the portfolio is not in compliance as required by Ca lifornia Government Code Section 53646 (b)(2). The Administrative Services Director shall maintain a complete and timely record of all investment transactions.
XVIII. INVESTMENT POLICY ADOPTION
The City’s investment policy shall be adopted annually by resolution of the City Council.
The policy shall be reviewed annually by th e City Council and any modifications made thereto must be approved by the City Council.
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RESOLUTION 2023 - _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,
CALIFORNIA, ADOPTING A STATEMENT OF INVESTMENT POLICY
WHEREAS, the City Council of the City of Wildomar ("City") has established a Statement of Investment Policy to set forth and identify policies of the City Council which may not otherwise be established in ordinances of the City, or which are restated to further amplify existing City policy; and
WHEREAS, all policies included in the Statement of Investment Policy are adopted by resolution; and
WHEREAS, such policy will provide for the safety of City investments, and secondarily ensure liquidity and yield, and
WHEREAS, such policy will enforce strict investment guidelines with regards to investments, external portfolio managers, and capital wherewithal of brokering firms.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WILDOMAR, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That the City Council approves the adoption of the “ Statement of Investment Policy" as attached hereto as Attachment "A",
SECTION 2. This policy will take effect immediately upon adoption.
PASSED, APPROVED AND ADOPTED this 18
th day of January 2023.
______________________________
Joseph Morabito
Mayor
APPROVED AS TO FORM: ATTEST:
______________________________ ______________________________ Thomas D. Jex Janet Morales, CMC
City Attorney City Clerk
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CITY OF WILDOMAR
CC - REGULAR MEETING
CONSENT CALENDAR
Agenda Staff Report # 1.13
Meeting Date: January 18, 2023
SUBJECT:
Planning Commission Appointments (DePhillippo, Marquez, Morabito)
SUBMITTED BY:
Janet Morales
ACTION:
Ratify Mayor Morabito's, Council Member DePhillippo's and Council Member Marquez's nominations to reappoint Commissioners Filar, Strong and Bernard to serve on the Planning Commission for another term ending December 2026.
SUMMARY:
One of the duties of a City Council member is to appoint a citizen to serve on the Planning Commission. Terms of members of the Commission shall run concurrently with the term of office of the City Council Member who appointed the Commission member and shall expire 60 days after the end of the appointing Council Member’s term of office.
DISCUSSION:
On November 8, 2022, a General Municipal Election was held for the purpose of electing a Council Member from District 1 (Marquez), District 3 (Morabito) with an appointment already made to a Council Member from District 5 (DePhillippo).
Mayor Morabito would like to reappoint Eric Filar. Council Member DePhillippo would like to reappoint Kim Strong. Council Member Marquez would like to reappoint Brianna Bernard. All three reappointments are subject to ratification by a majority of the City Council. The appointments will take effect immediately and will run concurrent with the appointing Council Member’s term of office. The appointees will be sworn in at the first Planning Commission meeting following the appointments.
FISCAL IMPACT:
No fiscal impact to reappoint members. Planning Commissioners receive $75 per meeting attended.
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CITY OF WILDOMAR
CC - REGULAR MEETING
CONSENT CALENDAR
Agenda Staff Report # 1.14
Meeting Date: January 18, 2023
SUBJECT:
Second Amendment to Agreement for Services between the
City of Wildomar and HR Dynamics & Performance
Management, Inc.
SUBMITTED BY:
Daniel A York
PREPARED BY:
Daniel A York,
ACTION:
Approve the Second Amendment to the Agreement between the City of Wildomar and HR Dynamics & Performance Management, Inc. to provide Executive Recruitment for the Administrative Services Director, with an additional $22,500 added for the FY 2022/23 Human Resources Contractual Services budget.
SUMMARY:
The City Manager recommends a Second Amendment to Agreement for Services with HR Dynamics & Performance Management to conduct an Executive Recruitment of the Administrative Services Director.
BACKGROUND:
The City and HR Dynamics & Performance Management entered into an Agreement for Services on February 9, 2022 to review the city's job classifications and compensation program. July 13, 2022 the First Amendment to Agreement was approved to amend the scope of services and compensation of the agreement to add additional hours and compensation for services performed completing the original scope of work. In addition the amendment covers the development of up to 31 additional class descriptions and classifications, consultation on the strategy & implementation of the resulting final plan, an assessment of the City Human Resource's area, and support services for Human Resources on an "as-needed" basis. The Job Description and Classification Study and the Human Resources Assessment Report have been completed.
FISCAL IMPACT:
The City and HR Dynamics & Performance Management Inc. entered into the original agreement on February 9, 2022 and a First Amendment on July 13, 2022 for a not to exceed 232
contract amount of $117,875. The Second Amendment contract amount is $22,500 (services and reimbursable costs) amending the contract to $140,375.
ACCOUNT CODE:
100-410-4210-52115 - $22,500 in FY 22/23
ATTACHMENTS:
1. HR Dynamic 2nd Amendment
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SECOND AMENDMENT TO AGREEMENT FOR SERVICES BETWEEN
CITY OF WILDOMAR AND HR DYNAMICS & PERFORMANCE
MANAGEMENT, INC.
This Second Amendment to Agreement for Services between City of Wildomar and HR Dynamics & Performance Management, Inc. (“Second Amendment”), which is dated January 18, 2023 (“Effective Date”) is hereby entered into by and between the CITY OF WILDOMAR, a California general law city (“City”), and HR Dynamics & Performance Management, Inc., a State of California Corporation (“Service Provider”) as follows:
RECITALS
A. City and Service Provider entered into an Agreement for Services (“Agreement”) dated February 9, 2022.
B. The City and Service Provider executed the First Amendment to Agreement effective July 13, 2022, to revise the compensation (Exhibit “B”) for services to not to exceed $117,875 from the $53,625 in the Agreement. The First Amendment is being made to specify the compensation Service Provider shall receive for additional hours worked on the original agreement, development of the class descriptions and classifications of up to an additional 31 positions, consultation on the strategy & implementation of the resulting final plan, and an assessment of the City’s Human Resource area.
C. The City and Service Provider desire a Second Amendment to Agreement effective January 18, 2023, to revise the compensation (Exhibit “B”) for services not to exceed $140,375 from the $117,875 as agreed in the First Amendment. The Second Amendment services provide Executive Recruitment for the Administrative Services Director.
OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the promises made and recited herein, the parties do hereby enter into this Second Amendment which modifies and amends the Agreement as follows:
AMENDMENT. The Agreement is hereby modified and amended as follows:
1. Section 2. (a) Scope of Services. “Service Provider agrees to perform the services set forth in Exhibit “A” as amended.
2. Section 4. (a) Compensation and Method of Payment. “The total annual compensation, including reimbursement for actual expenses shall be amended to, “shall not exceed one hundred forty thousand three hundred seventy five dollars ($140,375).”
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3. Exhibit “B” II. Compensation. The total compensation for the Services shall not exceed $140,375, as provided in Section 4 “Compensation and Method of Payment” of this Agreement unless additional compensation is approved in writing in accordance with Section 26 “Administration and Implementation” or Section 28 “Amendment” of this Agreement.
GENERAL PROVISIONS.
4. Remainder Unchanged. Except as specifically modified and amended in this Second Amendment, the Agreement remains in full force and effect and binding upon the parties.
5. Integration. This Second Amendment constitutes the entire understanding and agreement of the parties and supersedes all negotiations or previous agreements between the parties with respect to all or any part of the transaction discussed in this Second Amendment.
6. Applicable Law . The laws of the State of California shall govern the interpretation and enforcement of this Second Amendment.
7. References. All references to the Agreement include all their respective terms and provisions. All defined terms utilized in this Second Amendment have the same meaning as provided in the Agreement, unless expressly stated to the contrary in this Second Amendment.
IN WITNESS WHEREOF , the parties hereto have executed this Second Amendment to the Agreement on the date and year first written above.
THE CITY OF WILDOMAR HR DYNAMICS & PERFORMANCE
MANAGEMENT, INC.
By: By:
Dan York Rhonda D. Strout-Garcia,
City Manager Principal Consultant/Owner
ATTEST:
Janet Morales, CMC
City Clerk
APPROVED AS TO FORM
235
Thomas D. Jex, City Attorney
236
CITY OF WILDOMAR
CC - REGULAR MEETING
CONSENT CALENDAR
Agenda Staff Report # 1.15
Meeting Date: January 18, 2023
SUBJECT:
Cultural Resource Treatment and Disposition Agreements
between the City of Wildomar and Pechanga and Soboba
Band of Luiseno Indians
SUBMITTED BY:
Matthew Bassi
PREPARED BY:
Matthew Bassi,
ACTION:
Authorize the City Manager to execute the "Cultural Resource Treatment and Disposition Agreement" between the City of Wildomar and Pechanga and Soboba Band of Luiseno Indians for the Wildomar Cottages Affordable Housing Project (PA 22-0024).
BACKGROUND:
This agenda item is generally not intended to be a public meeting on the Wildomar Cottages Affordable Housing project. As no SB 35 application has been submitted to the City for the project yet, there is no date identified for any future public meeting at this time. Government Code Section 65913.4(b) (known as AB 168) adopted by the State of California added a “government-to-government” tribal consultation process to the Senate Bill (SB) 35 special processing requirements for affordable housing projects. The approval of these Agreements will allow Affirmed Housing (Applicant) to submit a future SB 35 application for the Wildomar Cottages Affordable Housing project with the City.
The purpose of AB 168 is to formalize procedures for the treatment and disposition of all Tribal Cultural Resources, ceremonial items, items of cultural patrimony, artifacts, and Native American human remains and associated grave goods, in the event that any are found in conjunction with the development of an SB 35 affordable housing project, including archaeological studies, excavation, geotechnical investigations, grading, trenching, and any ground-disturbing activities.
The AB 168 tribal consultation process must be completed before an SB 35 application can be submitted to the City by a developer. AB 168 requires the tribal consultation process to begin after a developer submits an SB 330 preliminary application for the proposed SB 35 affordable 237
housing project. If one or more tribes request a consultation with the agency and it is determined that there are potential tribal cultural resources that could be impacted by the project, the tribe(s) and agency must engage in “good faith” and “reasonable efforts” to enter into an agreement regarding the methods, measures, and conditions for tribal cultural resource treatment. Once an enforceable agreement is documented between the agency and tribe(s), then the developer may submit their SB 35 development application.
DISCUSSION:
On November 3, 2022, the Planning Department initiated the AB 168 consultation process with both the Pechanga and Soboba Band of Luiseno Indians. The consultation process began as a result of the submittal of a preliminary SB 330 Pre-Application (PAR) by Affirmed Housing for their proposed 129-unit affordable housing project. The proposed project is located at 32650 Mesa Drive (at the terminus of Tokay Road adjacent to the I-15 freeway - APN: 365-180-004). Refer to the location map in Attachment C.
On November 29, 2022, the city and tribes met to discuss the provisions of the Cultural Resource Treatment and Disposition Agreement. It is important to note that Affirmed Housing was not involved in any of these discussions as prescribed by state law. The consultation process with Pechanga and Soboba has now resulted in an official agreement between the City and Tribes (Attach A and B). These agreements are being presented to the City Council for approval. The primary provisions of the agreement, which are substantially the same for both Tribes, are summarized as follows:
Tribal Monitoring
- Affirmed Housing is required to enter into a “Tribal Monitoring Agreement” with the Pechanga and Soboba Band of Luiseño Indians (separate agreements). The City also agrees to require Affirmed Housing to submit a copy of the signed agreements prior to the approval of the Wildomar Cottages Affordable Housing project, and prior to the issuance of any grading permit. Tribal monitor(s) shall be required on-site during all ground-disturbing activities, including archeological site surveys, grading, stockpiling of materials, engineered fill, rock crushing, utility installation, etc.
Cultural Resources/Tribal Cultural Resources Disposition - In the event that Native
American tribal cultural resources or cultural resources are discovered during the course of initial survey or grading (inadvertent discoveries) activities, procedures have been agreed to for the final disposition of any cultural discoveries. Refer to the agreements for more details.
Inadvertent Archeological Finds
- If during ground disturbance activities, cultural
resources are discovered that were not assessed prior to project approval, special procedures have been agreed to. Cultural resources are defined, as being multiple artifacts in close association with each other, but also include fewer artifacts if the area of the find is determined to be of significance due to its sacred or cultural importance as determined in consultation with the Tribe. Refer to the agreements for more detail. 238
Human Remains
- If human remains are encountered, State Health and Safety Code Section 7050.5 states that no further ground disturbance shall occur until the Riverside County Coroner has made the necessary findings as to the origin. Refer to the agreements for more details.
Non-Disclosure of Reburial Locations
- It is understood by all parties that unless
otherwise required by law, the site of any reburial of Native American human remains or associated grave goods shall not be disclosed and shall not be governed by public disclosure requirements of the California Public Records Act. Refer to the agreements for more details.
Successors and Assigns
- The Agreements shall be binding upon and inure to the benefit of the heirs, successors, representatives, executors, administrators, and assignees of the Parties, including subsequent landowners and developers of the Project area. Refer to the agreements for more details.
The approval of these Agreements will complete the City’s obligation under AB 168 to engage in good faith and reasonable efforts to agree on methods, measures, and conditions to avoid or address impacts on tribal cultural resources that the Wildomar Cottages Affordable Housing project may have. The terms of these Agreements are substantially the same as the City’s standard tribal cultural resource mitigation measures.
Conclusion:
The tribal agreements being presented to City Council are mandatory in accordance with the requirements of AB 168. The agreements have been thoroughly reviewed by both Wildomar’s City Attorney and Attorneys for Pechanga and Soboba Tribes to ensure compliance with AB 168 and the preservation of any tribal cultural resources.
FISCAL IMPACT:
There are no fiscal impacts related to this action.
ATTACHMENTS:
Attach A - AB 168 Pechanga Agmt 1-18-22.docx
Attach B - AB 168 Soboba Agrmt 1-18-22.docx
Attach C-Wildomar Cottages Location Map.pdf
239
PECHANGA BAND OF INDIANS
P.O. BOX 2183, TEMECULA, CA 92593
CULTURAL RESOURCE
TREATMENTAND DISPOSITION AGREEMENT
This CULTURAL RESOURCE TREATMENT AND DISPOSITION AGREEMENT (“Agreement”) is made and entered into as of January ____, 2023 , by and between PECHANGA BAND OF INDIANS, a federally recognized Indian tribe (“Pechanga Band” or “Tribe”) and the City of Wildomar (”City”) (Pechanga Band and City are sometimes referred to individually as a “Party,” and collectively as the “Parties”).
RECITALS
A. Subject Matter: This Agreement concerns an affordable housing Project located within the City of Wildomar proposed by the Project applicant (Wildomar Family Housing, L.P.), commonly referred to as the Wildomar Multi-Family Affordable Housing Project (PA 22-0024) (hereinafter referred to as the "Project") and as more particularly described in Attachment1 to this Agreement.
B. Purpose: The purpose of this Agreement is to formalize procedures for the treatment and disposition of all Tribal Cultural Resources, ceremonial items, items of cultural patrimony, artifacts, and Native American human remains and associated grave goods, in the event that any are found in conjunction with development of the Wildomar Cottages Affordable Housing Project (PA 22- 0024) including archaeological studies, excavation, geotechnical investigations, grading, trenching, and any ground disturbing activities.
C. Cultural Affiliation: This project is located within the ‘Atáaxum Ancestral Territory. 240
AGREEMENT
I. Incorporation of Recitals . All of the foregoing Recitals are accurate and are incorporated in this Agreement by reference.
II. Tribal Monitoring. Prior to ministerial approval, and prior to the issuance of a gradingpermit, the City of Wildomar will require the Project applicant to provide evidence that anagreement has been established with the Pechanga Band of Indians, to provide tribal monitoring for all Project-related ground disturbing activities, including clearing andgrubbing, grading, and utility installation. Such contract for monitoring shall incorporate by reference the entirety of the terms and conditions of this Agreement.
The Project applicant (Wildomar Family Housing, L.P.) shall submit a copy of a signed contract between the Pechanga Band and Wildomar Family Housing, L.P. (Applicant) for the monitoring of the Project to the Wildomar Planning and Engineering Departments. The Tribal Monitor(s) shall have the authority to temporarily divert, redirect, or halt the ground-disturbing activities to allow for evaluation under CEQA, if required, or the recovery of cultural resources if additional assessment and/or mitigation is not required. Tribal monitor(s) shall be required on-site during all ground-disturbing activities, including archeological site surveys, grading, stockpiling of materials, engineered fill, rock crushing, utility installation, etc.
III. Cultural Resources/Tribal Cultural Resources Disposition. In the event that Native American tribal cultural resources or cultural resources are discovered during thecourse of initial survey or grading (inadvertent discoveries), the following procedures shallbe carried out for final disposition of the discoveries:
One or more of the following treatments, in order of preference, shall be employed with the Tribe. Evidence of such shall be provided to the City of Wildomar Planning and Engineering Departments:
a. Preservation-In-Place of the tribal cultural and cultural resources, if feasible.
Preservation in place means avoiding the resources, leaving them in the place where they were found with no development affecting the integrity of the resources.
b. Reburial of the resources on the Project property. The measures for reburial shall include, at least, the following: Measures and provisions to protect the future reburial area from any future impacts in perpetuity. Reburial shall not occur until all legally required cataloging and basic recordation have been completed, with an exception that sacred items, grave goods, Native American human remains, and sacred or ceremonial items as identified by the Pechanga Band are excluded. Any reburial process shall be culturally appropriate. Listing of contents and location of the reburial shall be included in the confidential Phase IV report. 241
The Phase IV Report shall be filed with the City under a confidential cover and not subject to Public Records Request.
c. If preservation in place or reburial is not feasible, then the resources shall be curated in a culturally appropriate manner at a Riverside County curation facility that meets State Resources Department Office of Historic Preservation Guidelines for the Curation of Archaeological Resources ensuring access and use pursuant to the Guidelines. The collection and associated records shall be transferred, including title, and are to be accompanied by payment of the fees necessary for permanent curation. Evidence of curation in the form of a letter from the curation facility stating that subject archaeological materials have been received and that all fees have been paid, shall be provided by the landowner to the City. There shall be no destructive or invasive testing on sacred or ceremonial items, grave goods, and Native American human remains. Results concerning finds of any inadvertent discoveries shall be included in the Phase IV monitoring report.
IV. Inadvertent Archeological Find. If during ground disturbance activities, cultural resources are discovered that were not assessed prior to Project approval, the following procedures shall be followed. Cultural Resources are defined, as being multiple artifacts in close association with each other, but also include fewer artifacts if the area of the findis determined to be of significance due to its sacred or cultural importance as determinedin consultation with the Tribe. a. All ground disturbance activities within 100 feet of the discovered cultural resources shall be halted until a meeting is convened between the developer, the archaeologist, the tribal representative(s) and the Planning Director to discuss the significance of the find.
b. At the meeting, the significance of the discoveries shall be discussed and after consultation with the tribal representative(s) and the archaeologist, a decision shall be made, with the concurrence of the Planning Director, as to the appropriate mitigation (documentation, recovery, avoidance, etc.) for the cultural resources.
c. Grading of further ground disturbance shall not resume within the area of the discovery until an agreement has been reached by all parties as to the appropriate mitigation. Work shall be allowed to continue outside of the buffer area and will be monitored by additional Tribal monitors if needed. d. Treatment and avoidance of the newly discovered resources shall be consistent with the Cultural Resources Management Plan and Monitoring Agreements entered into with the Tribe. This may include avoidance of the cultural resources through Project design, in-place preservation of cultural resources located in native soils and/or re-burial on the Project property so they are not subject to further disturbance in perpetuity as identified in Non-Disclosure of Reburial Condition.
242
e. If the find is determined to be significant and avoidance of the site has not been achieved, a Phase III data recovery plan shall be prepared by the Project archeologist, in consultation with the Tribe, and shall be submitted to the City for their review and approval prior to implementation of the said plan. f. Pursuant to Calif. Pub. Res. Code § 21083.2(b) avoidance is the preferred method of preservation for archaeological resources and cultural resources. If the landowner and the Tribe cannot agree on the significance or the mitigation for the archaeological or cultural resources, these issues will be presented to the Planning Director for decision. The City’s Planning Director shall make the determination based on the provisions of the California Environmental Quality Act with respect to archaeological resources, recommendations of the Project archeologist and shall consider the cultural and religious principles and practices of the Tribe. Notwithstanding any other rights available under the law, the decision of the City Planning Director shall be appealable to the City Planning Commission and/or City Council.”
V. Human Remains. If human remains are encountered, State Health and Safety Code Section 7050.5 states that no further disturbance shall occur until the Riverside County Coroner has made the necessary findings as to origin. Further, pursuant to Public Resource Code Section 5097.98(b) remains shall be left in place and free from disturbance until a final decision as to the treatment and disposition has been made. If the Riverside County Coroner determines the remains to be Native American, the NativeAmerican Heritage Commission shall be contacted within the period specified by law (24 hours). Subsequently, the Native American Heritage Commission shall identify the "mostlikely descendant." The most likely descendant shall then make recommendations and engage in consultation concerning the treatment of the remains as provided in Public Resources Code Section 5097.98.
VI. Non-Disclosure of Reburial Locations. It is understood by all parties that unless otherwise required by law, the site of any reburial of Native American human remains orassociated grave goods shall not be disclosed and shall not be governed by public disclosure requirements of the California Public Records Act. The Coroner, parties, and Lead Agencies will be asked to withhold public disclosure information related to such reburial, pursuant to the specific exemption set forth in California Government Code 6254(r).
VII. Successors and Assigns. This Agreement shall be binding upon and inure to the benefit of the heirs, successors, representatives, executors, administrators, and assignees of the Parties, including subsequent landowners and developers of the Projectarea and any person or entity obligated to comply with the City’s conditions of approval/mitigation measures, of other environmental and cultural or archaeological resource protection laws applicable to the Project. 243
VIII. Environmental Compliance. Nothing in this Agreement shall excuse the Lead Agencies or the Developer of the Project from its obligation under any applicable state or federal environmental statute, including, but not limited to California Government Code § 65913.4; CEQA and applicable regulations of the CEQA Guidelines; California Public Resources Code § 5097.98, § 5097.99, and § 5097.991; California Health and Safety Code § 7050.5 (c); California Government Code § 6254. Nothing in this Agreement is intended to make any of the above- referenced laws applicable where such laws would otherwise be inapplicable.
IX. Indemnity. The Pechanga Band in no way indemnifies or guarantees the City in anyof its legal obligations.
X. Severability. Should any court or agency of competent jurisdiction find any part of this Agreement to be to any extent invalid or unenforceable, the remainder of this Agreement shall be valid and enforceable to the fullest extent permitted by law and shallnot be affected thereby.
XI. Controversies and Claims Subject to Mediation. Any controversy or claim or othermatter in question arising out of or related to the Agreement, or the breach thereof, shallbe resolved by mediation. Any demand for mediation shall be made within a reasonable time after the controversy or claim or other matter in question has arisen. In no event shall the demand for mediation be made after the date when institution of legal or equitable proceedings based upon such controversy or claim or other matter in questionwould be barred by the applicable statute of limitations.
The Parties shall continue to perform under this Agreement pending the outcome of the mediation. Any controversy or claim or other matter in question not resolved by mediation shall be decided by litigationin a court of competent jurisdiction.
Notwithstanding the foregoing, the Pechanga Band does not waive any defenses or rights by entering into this Agreement, including, but notlimited to, the defense of sovereign immunity. Further, nothing herein shall be construedas to have waived the Pechanga Band’s sovereign immunity. In the event any mediation,litigation, or other dispute resolution mechanism is commenced by a Party to theAgreement, each Party shall bear its own costs, including attorneys' fees.
XII. Limitation on Scope. This Agreement is unique to the Project only and does not set a precedent for other Projects.
XIII. Counterparts. This Agreement may be signed in two or more counterparts and shall be effective when all the Parties and signatories have affixed their signatures to twoor more of the counterparts and the counterparts have been delivered to all Parties, at which time the counterparts together will be deemed one original document.
244
IN WITNESS WHEREOF this Agreement has been executed by the authorized representatives of the parties hereto.
Date: January _____, 2023
PECHANGA BAND OF INDIANS
By: Mark Macarro, Tribal Chairman
Pechanga Band of Indians
CITY OF WILDOMAR
___________________________
By: Daniel A. York, City Manager
ATTEST:
By:
Janet Morales, CMC
City Clerk
APPROVED AS TO FORM:
By:
Thomas D. Jex
City Attorney
245
ATTACHMENT 1
Wildomar Multi-Family Affordable Housing Project
Conceptual Site Plan
246
SOBOBA BAND OF LUISEÑO INDIANS
P.O. BOX 487, SAN JACINTO, CA 92581
CULTURAL RESOURCE
TREATMENTAND DISPOSITION AGREEMENT
This CULTURAL RESOURCE TREATMENT AND DISPOSITION AGREEMENT (“Agreement”) is made and entered into as of January ____, 2023 , by and between SOBOBA BAND OF LUISEÑO INDIANS, a federally recognized Indian tribe (“Soboba Band” or “Tribe”) and the City of Wildomar (”City”) (Soboba Band and Cityare sometimes referred to individually as a “Party,” and collectively as the “Parties”).
RECITALS
A. Subject Matter: This Agreement concerns an affordable housing Project located within the City of Wildomar proposed by the Project applicant (Wildomar Family Housing, L.P.), commonly referred to as the Wildomar Multi-Family Affordable Housing Project (PA 22-0024) (hereinafter referred to as the "Project") and as more particularly described in Attachment1 to this Agreement.
B. Purpose: The purpose of this Agreement is to formalize procedures for the treatment and disposition of all Tribal Cultural Resources, ceremonial items, items of cultural patrimony, artifacts, and Native American human remains and associated grave goods, in the event that any are found in conjunction with development of the Wildomar Multi-Family Affordable Housing Project (PA 22-0024) , including archaeological studies, excavation,geotechnical investigations, grading, trenching, and any ground disturbing activities. This Agreement is entered into pursuant to the completion of consultation as required byGovernment Code Section 65913.4(b), for Wildomar Multi-Family Affordable Housing Project (PA 22-0024).
C. Cultural Affiliation: As mentioned previously, this Project is located within the Luiseño Ancestral Territory.
247
AGREEMENT
I. Incorporation of Recitals . All of the foregoing Recitals are accurate and are incorporated in this Agreement by reference.
II. Tribal Monitoring. Prior to ministerial approval, and prior to the issuance of a grading permit, the City of Wildomar will require the Project applicant to provide evidence that anagreement has been established with the Soboba Band of Luiseno Indians, to providetribal monitoring for all Project-related ground disturbing activities, including clearing and grubbing, grading, and utility installation. Such contract for monitoring shall incorporate by reference the entirety of the terms and conditions of this Agreement.
The Project applicant (Wildomar Family Housing, L.P.) shall submit a copy of a signed contract between the Soboba Band and Wildomar Family Housing, L.P. (Applicant) for the monitoring of the Project to the Wildomar Planning and Engineering Departments.
The Tribal Monitor(s) shall have the authority to temporarily divert, redirect, or halt the ground-disturbing activities to allow forevaluation under CEQA, if required, or the recovery of cultural resources if additional assessment and/or mitigation is not required.
Tribal monitor(s) shall be required on-site during all ground-disturbing activities, including archeological site surveys, grading,stockpiling of materials, engineered fill, rock crushing, utility installation, etc.
III. Cultural Resources/Tribal Cultural Resources Disposition. In the event that Native American tribal cultural resources or cultural resources are discovered during thecourse of initial survey or grading (inadvertent discoveries), the following procedures shallbe carried out for final disposition of the discoveries:
One or more of the following treatments, in order of preference, shall be employed with the Tribe. Evidence of such shall be provided to the City of Wildomar Planning and Engineering Departments:
a. Preservation-In-Place of the tribal cultural and cultural resources, if feasible. Preservation in place means avoiding the resources, leaving them in the place where they were found with no development affecting the integrity of the resources.
b. Reburial of the resources on the Project property. The measures for reburial shallinclude, at least, the following: Measures and provisions to protect the future reburial area from any future impacts in perpetuity. Reburial shall not occur untilall legally required cataloging and basic recordation have been completed, with an exception that sacred items, grave goods, Native American human remains, and sacred or ceremonial items as identified by the Soboba Band are excluded. Any reburial process shall be culturally appropriate. Listing of contentsand location of the reburial shall be included in the confidential 248
Phase IV report.The Phase IV Report shall be filed with the City under a confidential cover and not subject to Public Records Request. c. If preservation in place or reburial is not feasible, then the resources shall be curated in a culturally appropriate manner at a Riverside County curation facilitythat meets State Resources Department Office of Historic Preservation Guidelines for the Curation of Archaeological Resources ensuring access and use pursuant to the Guidelines. The collection and associated records shall be transferred, including title, and are to be accompanied by payment of the fees necessary for permanent curation. Evidence of curation in the form of a letter from the curation facility stating that subject archaeological materials have beenreceived and that all fees have been paid, shall be provided by the landowner tothe City. There shall be no destructive or invasive testing on sacred or ceremonial items, grave goods, and Native American human remains.
Results concerning finds of any inadvertent discoveries shall be included in the Phase IV monitoringreport.
IV. Inadvertent Archeological Find. If during ground disturbance activities, cultural resources are discovered that were not assessed prior to Project approval, the following procedures shall be followed. Cultural Resources are defined, as being multiple artifacts in close association with each other, but also include fewer artifacts if the area of the findis determined to be of significance due to its sacred or cultural importance as determinedin consultation with the Tribe.
a. All ground disturbance activities within 100 feet of the discovered cultural resources shall be halted until a meeting is convened between the developer, the archaeologist, the tribal representative(s) and the Planning Director to discuss the significance of the find.
b. At the meeting, the significance of the discoveries shall be discussed and after consultation with the tribal representative(s) and the archaeologist, a decision shall be made, with the concurrence of the Planning Director, as to the appropriate mitigation (documentation, recovery, avoidance, etc.) for the culturalresources.
c. Grading of further ground disturbance shall not resume within the area of the discovery until an agreement has been reached by all parties as to the appropriate mitigation. Work shall be allowed to continue outside of the buffer area and will be monitored by additional Tribal monitors if needed. d. Treatment and avoidance of the newly discovered resources shall be consistent with the Cultural Resources Management Plan and Monitoring Agreements entered into with the Tribe. This may include avoidance of the cultural resources through Project design, in-place preservation of cultural resources located in native soils and/or re-burial on the Project property so they are not subject to further disturbance in perpetuity as identified in Non- Disclosure of Reburial Condition.
249
e. If the find is determined to be significant and avoidance of the site has not been achieved, a Phase III data recovery plan shall be prepared by the Project archeologist, in consultation with the Tribe, and shall be submitted to the City fortheir review and approval prior to implementation of the said plan. f. Pursuant to Calif. Pub. Res. Code § 21083.2(b) avoidance is the preferred method of preservation for archaeological resources and cultural resources. If the landowner and the Tribe cannot agree on the significance or the mitigation for the archaeological or cultural resources, these issues will be presented to thePlanning Director for decision. The City’s Planning Director shall make the determination based on the provisions of the California Environmental Quality Act with respect to archaeological resources, recommendations of the Project archeologist and shall consider the cultural and religious principles and practicesof the Tribe. Notwithstanding any other rights available under the law, the decision of the City Planning Director shall be appealable to the City Planning Commission and/or City Council.”
V. Human Remains. If human remains are encountered, State Health and Safety CodeSection 7050.5 states that no further disturbance shall occur until the Riverside County Coroner has made the necessary findings as to origin. Further, pursuant to Public Resource Code Section 5097.98(b) remains shall be left in place and free from disturbance until a final decision as to the treatment and disposition has been made. If the Riverside County Coroner determines the remains to be Native American, the NativeAmerican Heritage Commission shall be contacted within the period specified by law (24 hours). Subsequently, the Native American Heritage Commission shall identify the "most likely descendant." The most likely descendant shall then make recommendations and engage in consultation concerning the treatment of the remains as provided in Public Resources Code Section 5097.98.
VI. Non-Disclosure of Reburial Locations . It is understood by all parties that unless otherwise required by law, the site of any reburial of Native American human remains orassociated grave goods shall not be disclosed and shall not be governed by public disclosure requirements of the California Public Records Act. The Coroner, pursuant to the specific exemption set forth in California Government Code 6254 (r)., parties, and Lead Agencies, will be asked to withhold public disclosure information related to such reburial, pursuant to the specific exemption set forth in California Government Code 6254(r).
VII. Successors and Assigns. This Agreement shall be binding upon and inure to the benefit of the heirs, successors, representatives, executors, administrators, and assignees of the Parties, including subsequent landowners and developers of the Projectarea and any person or entity obligated to comply with the City’s conditions of approval/mitigation measures, of other environmental and cultural or archaeological resource protection laws applicable to the Project.
250
VIII. Environmental Compliance. Nothing in this Agreement shall excuse the Lead Agencies or the Developer of the Project from its obligation under any applicable state orfederal environmental statute, including, but not limited to California Government Code §65913.4; CEQA and applicable regulations of the CEQA Guidelines; California Public Resources Code § 5097.98, § 5097.99, and § 5097.991; California Health and Safety Code § 7050.5 (c); California Government Code § 6254. Nothing in this Agreement is intended to make any of the above-referenced laws applicable where such laws would otherwise be inapplicable.
IX. Indemnity. The Soboba Band in no way indemnifies or guarantees the City in any of its legal obligations.
X. Severability. Should any court or agency of competent jurisdiction find any part of this Agreement to be to any extent invalid or unenforceable, the remainder of this Agreement shall be valid and enforceable to the fullest extent permitted by law and shallnot be affected thereby.
XI. Controversies and Claims Subject to Mediation. Any controversy or claim or othermatter in question arising out of or related to the Agreement, or the breach thereof, shallbe resolved by mediation. Any demand for mediation shall be made within a reasonable time after the controversy or claim or other matter in question has arisen.
In no event shall the demand for mediation be made after the date when institution of legal or equitable proceedings based upon such controversy or claim or other matter in questionwould be barred by the applicable statute of limitations. The Parties shall continue to perform under this Agreement pending the outcome of the mediation. Any controversy or claim or other matter in question not resolved by mediation shall be decided by litigationin a court of competent jurisdiction. Notwithstanding the foregoing, the Soboba Band does not waive any defenses or rights by entering into this Agreement, including, but notlimited to, the defense of sovereign immunity. Further, nothing herein shall be construedas to have waived the Soboba Band’s sovereign immunity. In the event any mediation,litigation, or other dispute resolution mechanism is commenced by a Party to theAgreement, each Party shall bear its own costs, including attorneys' fees.
XII. Limitation on Scope. This Agreement is unique to the Project only and does notset a precedent for other Projects.
XIII. Counterparts. This Agreement may be signed in two or more counterparts and shall be effective when all the Parties and signatories have affixed their signatures to twoor more of the counterparts and the counterparts have been delivered to all Parties, at which time the counterparts together will be deemed one original document. 251
IN WITNESS WHEREOF this Agreement has been executed by the authorizedrepresentatives of the parties hereto.
Date: January _____, 2023
SOBOBA BAND OF LUISEÑO INDIANS
By: Isaiah Vivanco, Tribal Chairman
Soboba Band of Luiseño Indians
CITY:
CITY OF WILDOMAR
By:
Daniel A. York
City Manager
ATTEST:
By:
Janet Morales, CMC
City Clerk
APPROVED AS TO FORM:
By:
Thomas D. Jex
City Attorney
252
Wildomar Multi-Family Affordable Housing Project
Conceptual Site Plan
253
Wildomar Cottages Affordable Housing Project (Location Map)
254
CITY OF WILDOMAR
CC - REGULAR MEETING
CONSENT CALENDAR
Agenda Staff Report # 1.16
Meeting Date: January 18, 2023
SUBJECT:
Memorandum of Understanding (MOU) with Riverside County Department of Environmental Health
SUBMITTED BY:
Matthew Bassi
PREPARED BY:
Scott Burns,
ACTION:
Authorize the City Manager to execute the MOU between Riverside County Environmental Health Department and the City of Wildomar.
BACKGROUND:
The city has had a long-standing agreement for services of onsite wastewater treatment systems (septic systems). This agreement allows the City to continue the existing relationship but under the scope of the updated county Local Agency Management Program. This program is the rule for the installation, administration, and regulation of the onsite wastewater systems.
The basic services currently provided will remain the same. The staffing reallocation to provide this service will not change with this agreement.
FISCAL IMPACT:
There are no additional financial impacts or budget amendments required. The service associated with the memorandum of understanding is paid for by the person(s) the service is being provided for.
ATTACHMENTS:
A . MOU
255
1 ATTACHMENT A
MOU
256
2 MEMORANDUM OF UNDERSTANDING
BETWEEN
RIVERSIDE COUNTY DEPARTMENT OF ENVIRONMENTAL HEALTH
AND
THE CITY OF
This Memorandum of Understanding (MOU) is made and entered into by and between the CITY OF, hereinafter referred to as “CITY” and the COUNTY OF RIVERSIDE, DEPARTMENT OF ENVIRONMENTAL HEALTH, hereinafter referred to as “COUNTY”, to be effective on the date approved by both parties.
I. RECITALS
WHEREAS, CITY desires Environmental Planning review, Technical Assistance, and Plan Review for Onsite Wastewater Treatment Systems (OWTS) in accordance with the Riverside County Local Agency Management Program (LAMP) and; WHEREAS, CITY does not have an approved LAMP and;
WHEREAS, COUNTY’s LAMP was approved by the Regional Water Quality Control Board on December 13, 2022 and;
WHEREAS, CITY desires to abide by the Riverside County LAMP and; WHEREAS, CITY agrees to rescind any and all existing OWTS ordinances, rules and regulations, if applicable, prior to COUNTY’S review to avoid conflicting and duplicative rules and regulations and;
WHEREAS, CITY agrees to allow for billing of permit fees by COUNTY for services to be rendered, according to County of Riverside Ordinance No. 640 and; 257
3 WHEREAS, COUNTY has personnel with sufficient training and expertise to provide such services in accordance with the LAMP and;
WHEREAS, COUNTY is prepared to provide such services under the terms and conditions set forth in this Memorandum of Understanding; and WHEREAS, CITY and COUNTY agree to now enter into this Memorandum of Understanding for a period of five (5) years;
NOW THEREFORE, in consideration of the mutual promises, covenants and conditions contained herein, the parties mutually agree as follows:
II. TERMS AND CONDITIONS
A. SUMMARY
The CITY requires professional services as described herein from the COUNTY for review of Onsite Wastewater Treatment Systems (OWTS).
B. TERM
The term of this MOU shall be effective on the date it is signed by both parties.
The MOU shall continue in effect for up to 5 five years, or until terminated as outlined in Section IV below.
C. SERVICES TO BE RENDERED
Plan Review Services: COUNTY will provide plan review of OWTS for commercial and residential applications within the CITY. This review will include inspections of the property and technical review of the soil percolation study to ensure compliance with the 258
4 Riverside County LAMP. Requests for an OWTS shall be accompanied by a City application or building permit and shall be presented in person by the project proponent to a County Environmental Health office for their review. The project proponent shall be responsible for the payment of any applicable fees, as established in County Ordinance 640 and codified in Riverside County Code, Ch. 4.52 for the type of review requested at the time of submission of the request, to cover the cost of services provided. All such review shall be provided within fifteen (15) working days of submittal of a completed application.
Planning Review: COUNTY will provide environmental planning review to the City for all residential and commercial projects proposing OWTS, to ensure compliance with Riverside County LAMP. The project proponent shall be responsible for the payment of any applicable fees, at the current hourly rate established in County Ordinance 640 as codified in Riverside County Code, Ch. 4.52, to cover the cost of services provided. All such reviews shall be provided within (20) twenty working days of request for such services.
Inspection/Review of Annual Evaluation for Advanced Treatment Units (ATU):
COUNTY will provide inspection and/or review of the annual evaluation report for ATUs as required in the LAMP. The project proponent and/or homeowner shall be responsible for the payment of any applicable fees, as established in County Ordinance 640 and codified in Riverside County Code, Ch. 4.52, to cover the cost of services provided.
Services to be rendered specifically exclude COUNTY response to and enforcement of any complaints regarding malfunction or failure of an OWTS. CITY agrees to enact any ordinances or regulations necessary to enforce the correction of any failure of any OWTS, and to enforce in a manner consistent with the LAMP.
CITY shall enact any necessary ordinances to allow for COUNTY to directly bill any applicant.
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5 CITY shall rescind or suspend for the duration of this MOU and any subsequent renewals, any and all ordinances, regulations or other mandatory laws regarding OWTS systems within the CITY to avoid duplication of laws or conflicting laws. CITY shall also enact necessary implementation ordinances, regulations or other laws that would allow the provisions of the LAMP to control within the CITY’s border and also that would allow COUNTY to provide services under the LAMP.
D. PERSONNEL
The services provided by the COUNTY shall be performed by COUNTY personnel under the control and direction of COUNTY. To the extent that CITY personnel may also participate in any of the activities herein provided for, CITY agrees to conduct those activities in accordance with the COUNTY LAMP, and any expenses by the CITY in this process shall be borne by CITY.
E. MUTUAL HOLD HARMLESS/INDEMNIFICATION
1) CITY agrees to defend, indemnify, and hold harmless COUNTY, its directors, officers, agents, Board of Supervisors, elected and appointed officials, employees, and representatives from and against any liability, damages, costs, losses, claims and expenses, based or asserted upon any services of COUNTY, its officers, employees, subcontractors, agents or representatives arising out of or in any way relating to this MOU, including but not limited to property damage, bodily injury, or death or any other element of any kind or nature whatsoever and resulting from any reason whatsoever arising from the performance of COUNTY under this MOU, its officers, agents, employees, subcontractors, agents or representatives.
2) In the event there is conflict between this foregoing clause and California Civil Code Section 2782, this clause shall be interpreted to comply with Civil Code 260
6 2782. Such interpretation shall not relieve CITY from indemnifying the COUNTY to the fullest extent allowed by law.
3) With respect to any action or claim subject to indemnification herein by CITY, CITY shall, at their sole cost, have the right to use counsel of their own choice, subject to approval of COUNTY, which shall not be unreasonably withheld, and shall have the right to adjust, settle, or compromise any such action or claim without the prior consent of COUNTY provided, however, that any such adjustment, settlement or compromise in no manner whatsoever limits or circumscribes CITY’S indemnification to COUNTY as set forth herein. CITY’S obligation to defend, indemnify and hold harmless COUNTY shall be subject to COUNTY having given CITY written notice within a reasonable period of time of the claim or of the commencement of the related action as the case may be, and information and reasonable assistance, at COUNTY’S expense, for the defense or settlement thereof. CITY’S obligation hereunder shall be satisfied when CITY has provided to COUNTY the appropriate form of dismissal relieving COUNTY from any liability for the action or claim involved. 4) COUNTY agrees to defend, indemnify, and hold harmless CITY, its directors, officers, agents, City Council, elected and appointed officials, employees, and representatives from and against any liability, damages, costs, losses, claims and expenses, based or asserted upon any services of CITY, its officers, employees, subcontractors, agents or representatives arising out of or in any way relating to this MOU, including but not limited to property damage, bodily injury, or death or any other element of any kind or nature whatsoever and resulting from any reason whatsoever arising from the performance of CITY under this MOU, its officers, agents, employees, subcontractors, agents or representatives.
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7 5) In the event there is conflict between this foregoing clause and California Civil Code Section 2782, this clause shall be interpreted to comply with Civil Code 2782. Such interpretation shall not relieve COUNTY from indemnifying the CITY to the fullest extent allowed by law.
6) With respect to any action or claim subject to indemnification herein by COUNTY, COUNTY shall, at their sole cost, have the right to use counsel of their own choice, subject to approval of CITY, which shall not be unreasonably withheld, and shall have the right to adjust, settle, or compromise any such action or claim without the prior consent of CITY provided, however, that any such adjustment, settlement or compromise in no manner whatsoever limits or circumscribes COUNTY’S indemnification to CITY as set forth herein.
COUNTY’S obligation to defend, indemnify and hold harmless CITY shall be subject to CITY having given COUNTY written notice within a reasonable period of time of the claim or of the commencement of the related action as the case may be, and information and reasonable assistance, at CITY’S expense, for the defense or settlement thereof. COUNTY’S obligation hereunder shall be satisfied when COUNTY has provided to CITY the appropriate form of dismissal relieving CITY from any liability for the action or claim involved.
III. AMENDMENTS
Any amendment, modification, or variation from the terms of this MOU shall be in writing and shall be effective only upon mutual approval by the authorized parties.
IV. TERMINATION
Either CITY or COUNTY may terminate this MOU at any time by giving (30) day written notice with or without cause to the designated contacts. Upon receipt of any notice of 262
8 termination on the agreed upon effective date of termination services shall cease thereafter. Upon termination of this MOU, any OWTS under permit and subject to annual inspection shall revert to the CITY for inspection and permitting. Any fees paid to the COUNTY for an annual permit prior to notification of termination, shall not be refunded by the COUNTY.
V. COMPLETE MEMORANDUM OF UNDERSTANDING
This written MOU, including all writings specifically incorporated hereby in reference, shall constitute the complete MOU between the parties hereto. No oral MOU, agreement or representation not reduced to writing and specifically incorporated herein shall be of any force or effect, nor shall any such oral MOU, agreement or representation be binding upon the parties hereto. Any previous agreements between the CITY and COUNTY, whether oral or written, with regards to the activities outlined in Section II.C of this MOU, shall be supplanted by this MOU. Other agreements or contracts between the CITY and COUNTY, not involving OWTS, shall be unaffected by this MOU.
VI. JURISDICTION/VENUE
This MOU shall be governed by, and construed in accordance with, the laws of the State of California. CITY agrees and consents to the exclusive jurisdiction of the courts of the State of California for all purposes regarding this MOU and further agrees and consents that venue of any action brought hereunder shall be exclusively in the County of Riverside. 263
9 VII. NOTICE
All written notices to the parties hereto shall be sent by United States mail, postage prepaid by registered or certified mail addressed as follows:
CITY:
City of Wildomar
COUNTY:
County of Riverside
23873 Clinton Keith Road
Suite 110
Wildomar, CA 92595
Department of Environmental Health
4065 County Circle Drive
Riverside, CA 92503
VIII. AUTHORITY TO EXECUTE MEMORANDUM OF UNDERSTANDING
Both CITY and COUNTY do covenant to each individual executing this MOU on behalf of each party is a person duly authorized.
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed
CITY OF WILDOMAR
Daniel A. York, City Manager
Dated:
COUNTY OF RIVERSIDE
_________________________________ Dated:
Jeff Johnson, Director of Environmental
Health
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10 APPROVED AS TO FORM:
Minh C. Tran
County Counsel
__________________________________ Dated: ___________________________ Caroline K. Monroy, Deputy County Counsel
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CITY OF WILDOMAR
CC - REGULAR MEETING
WORKSHOP
Agenda Staff Report # 3.1
Meeting Date: January 18, 2023
SUBJECT:
City of Wildomar FY2024 & FY2025 Biennial Budget Goals
Workshop
SUBMITTED BY:
Adam Jantz
PREPARED BY:
Adam Jantz,
ACTION:
Receive comments from the public regarding the development of the City’s Fiscal Year 2023- 24 and 2024-25 Biennial Budget Goals for the City.
SUMMARY:
City of Wildomar FY2024 & FY2025 Biennial Budget Goals Workshop
DISCUSSION:
The City of Wildomar is starting the process of developing the Biennial Operating Budget, which covers the period of fiscal years 2023-24 and 2024-25. The Budget is the most important document the City produces on a regular basis as it provides the legal basis for funding services, programs, and projects.
The City is changing its budget program this year to start the process much earlier and be more inclusive of the public. A budget calendar was approved by the Council at the November 9th, 2022, meeting. This year’s budget program is starting with a workshop on the City’s goals and objectives over the next budget cycle. Based on input from the departments and information gleaned from the General Plan Update, five priorities were established. The list of these priorities and preliminary Citywide goals are attached. Using these priorities and input from the public, the individual departments developed goals to achieve over the next two-year cycle. An online survey was also conducted to garner input from the residents. The results are show in the presentation slides. The highest priority for the public was road and pavement maintenance.
The meeting tonight is a continuation of the process of encouraging input from the public in the development of the City’s Budget. Once the goals are finalized, the departments will start 266
to draft budgets that will accommodate the costs of fulfilling those goals.
FISCAL IMPACT:
This workshop does not appropriate any funds and therefore there is no direct fiscal impact at this time. However, the goals established will ultimately be funded by the budget.
ATTACHMENTS:
FY2023-24 & FY2024-25 Budget Workshop Presentation.pdf
FY2023-24 & FY2024-25 Preliminary Department Goals List.pdf Preliminary Citywide Goals FY2023-24
FY2024-25.pdf
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PROPOSED PRELIMINARY GOALS FOR THE
FY2024 & FY2025 BIENNIAL BUDGET
Adam Jantz
Senior Administrative Analyst
January 18th, 2023, City Council Meeting
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BUDGET PRIORITIES SURVEY
256 Responses
#1 Priority – Roads,
Mainly Pavement
Maintenance
#2 Public Safety - Police
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BUDGET PRIORITIES SURVEY
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TENTATIVE CITY PRIORITIES
1. Provide Healthy & Safe Environment – Provides a safe and family-friendly environment.
2. Responsible Growth and Development – Encourage sustainable growth while preserving Wildomar’s character and resources.
3. Economic Health – Maintain a business-friendly environment that supports small businesses and attracts quality jobs and services while using conservative fiscal strategies to achieve Wildomar’s vision.
4. Mobility – Maintain safe roadways and improve trail and transit networks.
5. Community Services – Supports social, physical, and mental health through programs, entertainment, and recreational opportunities.
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SUMMARY OF DEPARTMENT GOALS
General Government:
• Secure a City Hall – Improve Community Service
• Open a New Park Facility – Supports Social and Physical Health • Adopt General Plan Update – Responsible Growth and Development • Complete the Implement of an Electronic Document Management System – Improve Public Record Services
• Maintain a Balanced Budget with Adequate Reserve – Help Ensure the City’s Economic Health
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SUMMARY OF DEPARTMENT GOALS
Community Services Department:
• Update Community Services User Fees – Increased Cost Recovery will Allow for Improved Community Services
• Provide Online Burial Search – Improve Community Services • Establish Final Section of Burial Sites – Community Services • Develop a Revenue Shared Agreement for Contract Class Providers 273
SUMMARY OF DEPARTMENT GOALS
Administrative Services Department:
• Implement New ERP– Community Service and Responsible Growth • Implement Fixed Fee Schedule – Maintain City Economic Health • Establish Sort-Term Rental Program – Economic Health
• Maintain at Least 15% Reserve in General Fund – Economic Health 274
SUMMARY OF DEPARTMENT GOALS
Community Development Department:
• Completion of General Plan Update – Responsible Growth and Development
• Implement Fixed-Fee Program – Economic Health
• Establish a Parking Enforcement Program – Provide Healthy & Safe Environment
• RFP for Building Plan-Checking Services - Responsible Growth and Development
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SUMMARY OF DEPARTMENT GOALS
Public Works Department:
• Establish an Initial Field Operation Center– Mobility and Provide Better Community Services
• Begin Implementation of Local Roadway Safety Plan – Mobility • Create a new City-wide Pavement Patching Program - Mobility • Prepare a new Pavement Management Program (PMP) Report – Mobility
• Finalize and publish Entitlement and Development Engineering Booklet – Responsible Growth & Development
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SUMMARY OF DEPARTMENT GOALS
Public Safety Services:
• Add a Motorcycle Enforcement Deputy – Provide Healthy & Safe Environment
• Add an Accident Investigation Deputy and a Community Services Officer - Provide Healthy & Safe Environment
• Increase community education & engagement - Provide Healthy & Safe Environment
• Provide New Construction Inspections Within 2 Business Days – Responsible Growth
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QUESTIONS?
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City Council
Goals Over Next Budget Cycle
• Increase funding for street improvements and pavement maintenance. • Adopt a General Plan Update.
• Open a new park facility.
• Execute a Purchase and Sale Agreement for a City-owned City Hall Building; or Execute a Lease Purchase Agreement with a developer for a new City Hall Building; or extend the existing lease of the current City Hall facility. Options dependent on funding and negotiations.
City Manager
Goals Over Next Budget Cycle
• Negotiate and present a long-term fiscally sound option for a City Hall through either:
▪ Purchase and Sale Agreement of the existing City Hall. ▪ An extended lease of the existing City Hall while establishing a strong bond rating. ▪ A Lease Purchase agreement of a developer-built City Hall. • Continue the operational assessment and refinement of departmental processes and best practices while hiring select positions and reducing certain contract labor positions.
• Responsibly monitor current economic projections that anticipate slower growth or reduction in various revenue streams while balancing inflationary cost impacts to the operating budget.
City Clerk
Goals Over Next Budget Cycle
• Complete the City’s Electronic Document Management System Implementation, scanning and indexing to centralize records, increase record availability to the public and reduce paper storage. • Complete the implementation of the City’s retention schedule. • Coordinate the City’s Municipal Council Election for November 2024. • Update the City’s Meeting Video/audio/Livestream to a more seamless application. • Implement Electronic Document Recording on behalf of the Riverside County Recorder’s Office for more efficient processing of documents that need to be recorded.
City Attorney
Goals Over Next Budget Cycle
• Advise the City on procuring a long-term Civic Hall solution. • Help administer and advise on the terms of the newly-entered Franchise Agreement with CR&R. • Provide legal consultation during the City's continued transition from contract to staff.
Economic Development
Goals Over Next Budget Cycle
• Encourage high-end, mixed-use development that compliments the “Temecula Valley Wine Country” atmosphere. • Work with industrial developers to bring high-end development to Wildomar that will encourage placement of manufacturing for jobs and entertainment (ie. distilleries, breweries and wineries with tasting rooms). • Encourage hotel development on Clinton Keith and Wildomar Trail. • Support Mt. San Jacinto College’s vision of “Regenerative Agriculture” for their Wildomar campus, encouraging the expansion and success of wineries and farm-to-table eateries.
• Encourage unique entertainment opportunities that do not exist and/or are in demand in this valley. • Create new and engaging website that will facilitate a better end-user (public) experience and encourage better community engagement.
Preliminary Goals & Objectives for FY2023-24 & FY2024-25 Budget General Government
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Finance Division
Goals Over Next Budget Cycle
• Begin Implementation of new ERP (Enterprise, Resource Planning) software. • Implement Short-Term Rental Program.
• Maintain 15% reserve in General Fund.
Risk Management Division
Goals Over Next Budget Cycle
• Convert Cemetery insurance to CIRA to match City and provide cost savings.
Human Resources Division
Goals Over Next Budget Cycle
• Implementation of items prioritized in the recently completed HR Assessment. • Reevaluate Employee Benefits.
• Create a quarterly wellness program or event for employees. • Provide professional training and development opportunities for all employees. • Implement driver safety program.
IT Services Division
Goals Over Next Budget Cycle
• Assist with City ERP Implementation.
• Transition to fully Cloud-Based system.
Services Division
Goals Over Next Budget Cycle
• Engage residents on the east side of the I-15 Freeway with events and activities. • Develop a revenue shared agreement for Contract Class Providers. • User fee update for Community Services.
• Capabilities for off-site electronic and card payments.
Parks Division
Goals Over Next Budget Cycle
• Be able to conduct all landscape maintenance services in house. • Enhancement and replace park amenities as needed on an ongoing basis.
Special Events Division
Goals Over Next Budget Cycle
• Restructure annual special events to incorporate full cost recovery. • Broaden partnerships to enhance tier 4 special events. • Acquisition of special event equipment and amenities.
Cemetery Division
Goals Over Next Budget Cycle
• Establish final section of burials site within developed cemetery. • Provide online burial searches.
Administrative Services Department
Community Services Department
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Community Development Division
Goals Over Next Budget Cycle
• Completion of the Planning Department’s General Plan Update “Envision Wildomar 2040” project and completion of the accompanying Zoning Ordinance Update to create goals and policies that will provide balanced and responsible growth with preservation of the city’s rural character, open spaces, and historical resources. • Completion and recommendation to Planning Commission and City Council on the proposed “Wildomar Meadows” 750-acre Specific Plan project (Farm Specific Plan Amendment #5)
• Completion and recommendation to Planning Commission and City Council on the proposed “Bluffs at Hidden Springs Specific Plan/Mixed Use project” (160-acre Oxman property)
• Work with Administrative Services department to establish and implement a fixed fee-based based deposit system for planning and building projects, thereby relacing the developer deposit-based system that allows more accurate accounting of revenues and expenditures for these divisions.
Planning Division
Goals Over Next Budget Cycle
• Completion of the city’s first comprehensive General Plan Update “Envision Wildomar 2040” • Completion of the city’s first comprehensive Zoning Code Update (part of the GP update) • Completion and recommendation to Planning Commission and City Council on the proposed “Wildomar Meadows” 750-acre Specific Plan project (Farm Specific Plan Amendment #5)
• Completion and recommendation to Planning Commission and City Council on the proposed “Bluffs at Hidden Springs Specific Plan/Mixed Use project” (160-acre Oxman property)
• Continue with quarterly training sessions for the Planning Commission • Attendance and participation in the annual Cal APA Conference, including local APA training sessions.
Planning Commission Division
Goals Over Next Budget Cycle
• Completion and recommendation to City Council of the City’s General Plan Update “Envision WIldomar 2040”; • Completion and recommendation to City Council of the City’s Zoning Code Update (part of the GP update); • Completion and recommendation to City Council of the “Wildomar Meadows” 750-acre Specific Plan (Farm Specific Plan Amendment #5);
• Completion and recommendation to City Council of “The Bluffs at Hidden Springs Specific Plan/Mixed Use Project” (160-acre Oxman property); and
• Quarterly training opportunities with the Planning Department and City Attorney • Attendance and participation in the annual League of Cities Planning Commissioner’s Academy conference.
Code Enforcement Division
Goals Over Next Budget Cycle
• Establish a parking enforcement program (pending budget approval by Council). • Hire additional staff (code enforcement, administrative analyst, etc.) (pending budget approval by Council) • Working on getting the city’s code enforcement department in compliance with the new safety standards regarding SB 296 (pending budget approval by Council).
• Working on policies and procedures manual for code enforcement. • Continue to provide monthly inspections for future marijuana dispensary stores.
Building & Safety Division
Goals Over Next Budget Cycle
• Hire full time city staff building inspector (pending budget approval by Council). • Maneuver away from contract staff (inspection and administrative) other than necessary plan check services. • Begin RFP for plan checking services.
• Adopt and implement valuation based (i.e., fixed fee) permitting fees. • Implement new permitting software to better serve our residents, private developers and business owners (pending budget approval by Council).
• Begin developing a city facilities maintenance department(pending budget approval by Council). • Perform inspections of city-owned facilities.
• Provide training opportunities to staff in order to improve their ability to serve the citizens of Wildomar.
Community Development Department
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Office of Emergency Management Division
Goals Over Next Budget Cycle
• Attend conferences and trainings to begin hosting our own in-house training. • Monitor and ensure Covid – Protocols are observed within public facilities. • Update the Emergency Operation Center.
• Build a culture of preparedness by maintaining a constant state of readiness, which involves a series of planning steps to ensure individuals, families, and businesses are ready for all types of disasters. • Maintain and build a partnership with neighboring cities, State and Federal Agencies. • Maintain community outreach by posting preparedness information on social media. • Develop a robust CERT program for the public.
Public Works/Traffic Engineering
Goals Over Next Budget Cycle
• Begin transitioning maintenance services from contract staff to City employees • Develop an initial Field Operations Center for City maintenance crews and equipment • Evaluate creating a new City-wide Pavement Patching Program, to provide for quicker and longer-term repairs of pavement failures that do not warrant a full repair project.
• Enhance public reporting of maintenance service requests via an updated service request portal online. • Approve updated design standards for traffic signals. • Begin implementation of recommendations from the adopted Local Roadway Safety Plan (LRSP), as appropriate and necessary.
Capital Projects Division
Goals Over Next Budget Cycle
• Prepare a new Pavement Management Program (PMP) Report, re-evaluating the current condition of all streets City-wide. • Continue annual Pavement Rehab Project and annual Slurry Seal Project, advertising and constructing one of each type of project each year.
• Construct Bundy Canyon Phase II and Bundy Active Transportation Corridor. • Design and construct Clinton Keith Widening.
• Design and construct Palomar Widening Phase II.
Development Engineering Division
Goals Over Next Budget Cycle
• Transition from deposit based to fixed fees.
• Continue updating Engineering processes and procedures. • Finalize and publish Entitlement and Development Engineering booklets. • Assist in finalizing expanded circulation element within City’s General Plan Update.
Public Works Department
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Police Services
Goals Over Next Budget Cycle
• Maintain adequate law enforcement services to keep up with the growing population of nearly 38,000. • Provide a safe driving environment through effective traffic enforcement and driver safety programs, to include bicycle safety and child car seat safety.
• Add a Motorcycle Enforcement Deputy to help reduce traffic collisions. • Add an Accident Investigation Deputy and a Community Services Officer • Maintain a productive and collaborative relationship with City leaders through frequent and meaningful communications and transparency.
• Provide the highest level of training and professional development for our department members. • Continue to engage with the community through community programs, events, personal interactions, and open lines of communication.
Build upon the volunteer program by actively recruiting to increasing the number of station volunteers, Citizens on Patrol, and youth Explorers.
Fire Services
Goals Over Next Budget Cycle
• Maintain average emergency response time of 5 minutes or less. • Increase community education & engagement.
• Maintain a 10-day average plan review turn-around time. • Provide new construction inspections within 2 Business days.
Animal Control Services
Goals Over Next Budget Cycle
• Review and update shelter fees.
Public Safety
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City Wide Goals & Objectives
Vision Statement (Adopted February 22, 2017)
The City of Wildomar will be a safe and active community, responsibly grown, with quality infrastructure while keeping a hometown feel.
Mission Statement
Provides a welcoming, safe, and family-friendly environment with opportunities for healthy, self-sustaining lifestyles for all residents.
Balances responsible growth with preservation of rural character, open spaces, and historical resources.
Protects the visual and ecological value of its natural resources.
Nurtures small businesses, attracts high-quality jobs, provides quality educational opportunities and commercial services that capture local spending and generate revenues to support Wildomar’s vision for the future.
Maintains safe roadways and high-quality pedestrian, bicycle, multi-purpose trail and transit networks.
Provides for social, physical, and mental health through arts and programs, entertainment, recreational opportunities, quality infrastructure and gathering places for residents of all ages and abilities.
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MAJOR PRIORITIES FOR THIS BUDGET CYCLE
This two-year budget contains several Council Priorities including, but not in order:
1. Provide Healthy & Safe Environment – Provides a safe and family-friendly environment.
2. Responsible Growth and Development – Encourage sustainable growth while preserving Wildomar’s character and resources.
3. Economic Health – Maintain a business-friendly environment that supports small businesses and attracts quality jobs and services while using conservative fiscal strategies to achieve Wildomar’s vision.
4. Mobility – Maintain safe roadways and improve trail and transit networks.
5. Community Services – Supports social, physical, and mental health through programs, entertainment, and recreational opportunities.
The major priorities for 2023-25 are formulated into goals and objectives for Wildomar below. They were developed by management utilizing input from the Council and public to help realize the City’s Vision statement.
GOAL 1 – Provide Healthy & Safe Environment:
Increase Policing
• Add additional Traffic Enforcement
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Improve Fire Safety
• Finish analysis and decide on time frame for requiring an additional fire station and medic squad.
GOAL 2 – Responsible Growth and Development:
General Plan
• Finish General Plan Update
GOAL 3 – Economic Health
Obtain Additional Revenue Streams to Sustain Wildomar’s Vision • Secure a hotel development and Transit Occupancy Taxes • Implement an Occupancy Cost on short-term rentals
Improve the General Fund Reserve Balance
• Maintain minimum 15% reserve balance in the General Fund • Consider a second fund reserve balance to accommodate anticipated public safety cost increase in subsequent years
• Switch from Deposit-Based Fee system to Fixed Fee system to improve service delivery and reduce admin costs.
GOAL 4 – Mobility
Bundy Canyon & Palomar Widening
• Finish Phase I Palomar Widening
• Close Out Phase I Bundy & Finish Construction of Phase II Bundy • Finish Phase I Clinton Keith Widening
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Street Sweeping
• Implement Street Sweeping Program to maintain mobility
Improve Trail System
GOAL 5 – Community Services
Improve Community Support Services
• Improve Permanent Supportive Housing within the City
• Increase Police and Code Enforcement Saturation Patrols • Develop and open a new park facility
• Secure a Civic Center
• Establish an interim field operations center for storing equipment and providing maintenance services
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CITY OF WILDOMAR
CC - REGULAR MEETING
GENERAL BUSINESS
Agenda Staff Report # 3.2
Meeting Date: January 18, 2023
SUBJECT:
Parks and Community Services Special Event Calendar and Marketing
SUBMITTED BY:
Daniel Torres
PREPARED BY:
Daniel Torres,
ACTION:
Approve the Parks and Community Services special events calendar through 2023 and Marketing.
SUMMARY:
The city has provided multiple special events throughout the calendar year to encounter and interact with residents. Special events are funded by General Funds and Measure Z Funds.
City staff develops flyers for each event held by the city and distribute throughout the year via city booths, social media, email blast, and neighboring agencies.
BACKGROUND:
The city has provided special event to the community since incorporation. In earlier years, events were provided by a contractor and held at several location such as Elsinore High School, Elks Lodge, and the Oak Creek Center parking lot. By the time the three developed parks were reopened in 2014, special event was conducted by staff and held at Marna O'Brien at a higher frequency. Events such as Mariachi Night, Picnic in the Park, and Veterans Day have been developed to interact with the diverse community within Wildomar. The city had also partnered with multiple groups to provide larger events such as Health Fair 5k Run, Rooted in Nature, and National Night Out. Due the pandemic, the 2020 year and majority of 2021 special events calendar were cancelled. With the lifting of certain state and county restrictions, the city was able to provide 17 events during the 2022 calendar year.
DISCUSSION:
Staff has developed a tier system to categorizes special events by projected attendance and staff involvement. The system consists of 4 tiers with predominant events as Tier 1 and the smallest events as Tier 4 as listed below.
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Tier I: Premier scale (1,500+ attendees) events that involves offsite parking, traffic control and multiple days for set up and breakdown.
Tier II: Large scale (1,000 – 1,500 attendees) events that involve traffic control and higher levels of public safety and sanitation.
Tier III: Medium scale (150 – 1,000 attendees) events that do involve public safety.
Tier IV: Small scale (50 – 150 attendees) with all activities completed within few hours.
The current city special events can be categorized as follows:
Tier I – National Night Out, Rooted in Nature.
Tier II – City Birthday, Mariachi Night, Trunk or Treat.
Tier III – Breakfast with Santa, Camp out in the Park, Eggstravaganza, Health Fair, Memorial Day, Picnic in the Park, Veteran Day Concert.
Tier IV – Astronomy Night, Drive-In Movie Night, Movie in the Park, Teen Egg Hunt.
Staff is aiming to provide the prevalent events listed above with some events such as Movie in the Park and Camp Out in the Park have been scheduled for Friday nights which will expand the summer weekend. The community services department is coordinating with other organizations to partner in providing the community a variety of events and expand Tier IV events. These agreements at a later time. For the currently listed of special events, each event will be advertised via email blast and post on the city's social media outlet.
FISCAL IMPACT:
The General Fund and Measure Z Funds for events held within FY 22/23 are approved as part of the City's Biennial Budget Program. The budget for planned proposed events after June 30, 2023 will be recommended for funding as part of the FY 23/24 - 24/25 budget program. The community services department will utilize the allocated funds used for reproductions to work with other departments for advertising. The events in higher tiers will receiving a higher priority.
Since the last budget approval, cost for sanitation, security, rentals and entertainment have notably increased. The community services department will be utilizing sponsorships, community partnerships and other cost recover methods to alleviate fiscal impacts on Measure Z and the General Funds.
ACCOUNT CODE:
100-410-4610
255-410-4611
255-410-4613
ATTACHMENTS:
2023 Parks and Community Services Special Event Calendar.pdf 289