CITY COUNCIL/CEMETERY DISTRICT - CC - REGULAR
MEETING
WEDNESDAY, SEPTEMBER 11, 2024
Closed Session: 5:30 PM | Regular Session 6:00 PM
COUNCIL CHAMBERS 23873 CLINTON KEITH ROAD SUITE 106
WILDOMAR, CA 92595
Bridgette Moore - Mayor/ Chair | District 4
Ashlee DePhillippo - Mayor Pro Tem/ Vice Chair | District 5 Carlos Marquez - Council Member/ Trustee | District 1
Joseph Morabito - Council Member/ Trustee | District 3
Dustin Nigg - Council Member/ Trustee | District 2
Daniel York, City Manager/General Manager Thomas D. Jex, City Attorney/District Counsel The City of Wildomar will be a Safe and Active Community with Responsible Growth and Quality Infrastructure while keeping a Hometown Feel
CITY COUNCIL/CEMETERY DISTRICT - CC - REGULAR MEETING
1 NOTICE:
City Council meetings may be live-streamed, photographed and/or videotaped. Participation at the meeting constitutes consent by members of the public to the City’s and any third party’s use in any media, without compensation or further notice, of audio, video, and/or pictures of meeting attendees.
CALL TO ORDER – CLOSED SESSION - 5:30 P.M.
ROLL CALL
PUBLIC COMMENTS
CLOSED SESSION
CLOSED SESSION
Presented By: Thomas D Jex, City Attorney
RECOMMENDATION:
The City Council will meet in closed session pursuant to the provisions of Government Code Section 54956.9 (d)(1) to confer with legal counsel with regard to the following matters of pending litigation:
A. O'Neal Pack v. City of Wildomar et al; case number: CVME2401183
B. Richard Ostheimer v. City of Wildomar et al; case number: CVSW2403047
RECONVENE INTO OPEN SESSION
ANNOUNCEMENTS
ADJOURN CLOSED SESSION
CALL TO ORDER – REGULAR SESSION - 6:00 P.M.
ROLL CALL
Council discussion and determination on whether an absence is excused.
FLAG SALUTE
Presented by Troop 332
MOMENT OF SILENCE - 9/11 REMEMBRANCE
PRESENTATIONS
1. Proclamation: Constitution Week September 17th - 23rd
2. Pitt Hopkins Awareness
DEPARTMENT REPORTS
CITY COUNCIL/CEMETERY DISTRICT - CC - REGULAR MEETING
2 1.
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and will be enacted by one roll call vote. There will be no separate discussion of these items unless members of the Council, the Public, or Staff request to have specific items removed from the Consent Calendar for separate discussion and/or action.
1.1 July 10, 2024 - City Council/Cemetery District Regular Minutes
Presented By: Janet Morales
, City Clerk's Office
RECOMMENDATION:
Approve the minutes as presented.
Code Enforcement Homeless Outreach update followed by The Regional Homeless Alliance/Baker Tilly Presentation given by Susan Price
Presented By: Raul Berroteran, Code Enforcement Department Public Works/Engineering - Road Improvements Update
Location: Citywide
Presented By: Jason Farag, Public Works/ Engineering Department Community Services Departmental Update
Presented By: Daniel Torres, Community Services Department
PUBLIC COMMENTS
This is the time when the Council receives general public comments regarding any items or matters within the jurisdiction that
do not
appear on the agenda. Per the Brown Act, City Council members are not allowed to respond to public comments not on the agenda. If you would like to be contacted, please leave your email or contact number on the public comment card.
COUNCIL COMMUNICATIONS
1. Riverside Conservation Authority (RCA)
2. Riverside Transit Agency (RTA)
3. Riverside County Transportation Commission (RCTC)
4 League of California Cities
5. Southern California Association of Governments (SCAG)
6. Riverside County Habitat Conservation Agency (RCHCA)
7. Western Riverside Council of Governments (WRCOG)
8. Southwest Community Financing Authority (Animal Shelter)
9. Ad Hoc & Subcommittees
10. Community events
11. Regional events
12. Chamber of Commerce
APPROVAL OF THE AGENDA AS PRESENTED
The City Council to approve the agenda as it is herein presented, or, if it is the desire of the City Council, the agenda can be reordered, added to, or have items tabled at this time.
CITY COUNCIL/CEMETERY DISTRICT - CC - REGULAR MEETING
3 1.2
August 14, 2024 - City Council/Cemetery District Regular Minutes
Presented By: Janet Morales
, City Clerk's Office
RECOMMENDATION:
Approve the minutes as presented.
1.3 August 2024 Warrant Register
Presented By: Adam Jantz
, Administrative Services Department
RECOMMENDATION:
Approve the following:
For Fiscal Year 2023/2024:
1. Warrant Register dated 08-01-2024 in the amount of $851,764.80.
2. Warrant Register dated 08-08-2024 in the amount of $142,764.67.
3. Warrant Register dated 08-15-2024 in the amount of $175,541.19.
4. Warrant Register dated 08-22-2024 in the amount of $16,836.46.
5. Warrant Register dated 08-29-2024 in the amount of $15,762.50.
For Fiscal Year 2024/2025:
1. Warrant Register dated 08-01-2024 in the amount of $7,707.94.
2. Warrant Register dated 08-08-2024 in the amount of $41,511.98.
3. Warrant Register dated 08-15-2024 in the amount of $137,016.25.
4. Warrant Register dated 08-22-2024 in the amount of $198,984.23.
5. Warrant Register dated 08-29-2024 in the amount of $1,413,184.04.
6. Wire Transfer Register dated 07-31-2024 in the amount of $20,990.77
7. Payroll Register dated 08-01-2024 in the amount of $286,901.06.
1.4 July 2024 City Treasurers Report
Presented By: Adam Jantz
, Administrative Services Department
RECOMMENDATION:
Approve the Treasurer’s Report for July 2024.
1.5 Memorandum of Understanding (MOU) with the County of Riverside for Richard St. Improvements
Location: Richard St., west of Grand Ave.
Presented By: Jason Farag
, Public Works/ Engineering Department
RECOMMENDATION:
Authorize the City Manager to sign the Memorandum of Understanding (MOU) with the County of Riverside.
CITY COUNCIL/CEMETERY DISTRICT - CC - REGULAR MEETING
4 1.6
Tri-Party Consultant Service Agreement for "The Bluffs at Hidden Springs" Specific Plan and EIR (PLN 24-0048)
Location: Between I-15 Freeway and Palomar Street, South of Clinton Keith Road (Oxamn Property)
Presented By: Matthew Bassi
, Planning Department
RECOMMENDATION:
1. Authorize the City Manager to execute a Tri-Party Consultant Services Agreement (Attachment A) between the City of Wildomar, The Bluffs at Hidden Springs, LLC, Inc. and PlaceWorks, Inc. for the preparation of The Bluffs Specific Plan (SP) and Environmental Impact Report (EIR); and
2. Authorize the City Manager to execute a Consultant Services Agreement/Contract between the City of Wildomar and PlaceWorks, Inc. for preparation of a Specific Plan and Environmental Impact Report for the Bluffs at Hidden Springs Project.
1.7 Agreement for Municipal Financial Advisory Services
Presented By: Heidi Schrader
, Administrative Services Department
RECOMMENDATION:
Authorize the City Manager to execute the Agreement for Services with CSG Advisors, Inc. for Municipal Financial Advisory Services
1.8 FY2024-25 Wildland Fire Protection Agreement
Presented By: Adam Jantz
, Fire Department
RECOMMENDATION:
Adopt a Resolution entitled:
RESOLUTION NO. 2024 - ____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,
CALIFORNIA, APPROVING THE AGREEMENT WITH THE DEPARTMENT OF
FORESTRY AND FIRE PROTECTION (CAL FIRE) FOR WILDLAND FIRE PROTECTION SERVICES FROM JULY 1, 2024 TO JUNE 30, 2025
1.9 Vacation of an Existing 30-foot Road Easement Lot C located in the Faith Bible Church Project Site (Project No. 19-0179)
Location: 23580 Glazebrook Road
Presented By: Jason Farag
, Public Works/ Engineering Department
RECOMMENDATION:
Adopt a Resolution entitled:
RESOLUTION NO. 2024 -______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR, CALIFORNIA, SUMMARILY VACATING A 30-FOOT ROAD EASEMENT (LOT “C”) LOCATED IN THE FAITH BIBLE PROJECT SITE, INCLUDING A
RESERVATION OF A PUBLIC UTILITY EASEMENT
CITY COUNCIL/CEMETERY DISTRICT - CC - REGULAR MEETING
5 1.10
First Amendment to Agreement for Services between the City of Wildomar, California, and Gods Fan Club, Dba Project T.O.U.C.H.
Presented By: Raul Berroteran
, Code Enforcement Department
RECOMMENDATION:
Authorize the City Manager to execute Amendment #1 (Attachment A) of the Professional Services Agreement between the City of Wildomar and God's Fan Club, dba Project T.O.U.C.H., to be extended indefinitely.
1.11 Consideration of annual reporting of completed State mandated fire and life safety inspections by the City of Wildomar in compliance with SB 1205 for Fiscal Year 2023-2024
Presented By: Lonny Olson
, Fire Department
RECOMMENDATION:
Adopt a Resolution entitled:
RESOLUTION NO. 2024- ____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR,
CALIFORNIA, ACKNOWLEDGING RECEIPT OF A REPORT MADE BY THE
FIRE CHIEF OF THE RIVERSIDE COUNTY FIRE DEPARTMENT REGARDING
THE INSPECTION OF CERTAIN OCCUPANCIES REQUIRING ANNUAL
INSPECTIONS IN SUCH OCCUPANCIES PURSUANT TO SECTIONS 13145, 13146, and 17921 OF THE CALIFORNIA HEALTH AND SAFETY CODE
1.12 Services Agreement for Human Resources Information System, Electronic Forms, and Performance Evaluation Software with NeoGov, Inc.
Presented By: Emily Wolf
, Administrative Services Department
RECOMMENDATION:
Authorize the City Manager to enter into an Agreement with NeoGov, Inc. by way of Order Form and Agreement for human resources information systems (HRIS) software, electronic forms, and performance evaluation software.
2. PUBLIC HEARINGS
CITY COUNCIL/CEMETERY DISTRICT - CC - REGULAR MEETING
6 2.1
Consideration of Resolution of Necessity for Condemnation of a Portion of Vacant Property Identified by Assessor Parcel Number 362-250-025 for the Clinton Keith Road Widening Project (CIP 025-1)
Location: Vacant property on Clinton Keith Rd. west of 24500 Catt Rd. (north side of Clinton Keith Rd., between Inland Valley Dr. and Salida del Sol).
Presented By: Thomas D Jex
, City Attorney
RECOMMENDATION:
1. Conduct a hearing on the proposed Resolution 2024-__ of the City of Wildomar finding and determining that the public interest, convenience, and necessity require the acquisition of certain property for public purposes; and
2. Review the evidence presented, including this staff report and public comments, and close the hearing; and
3. Find that on January 13, 2010, in accordance with the California Environmental Quality Act (CEQA) and State CEQA Guidelines §15070, the City Council adopted Resolution 2010-02 certifying a Mitigated Negative Declaration or the Clinton Keith Road Widening Project, and that no additional CEQA findings are required for the Project; and
4. Adopt a Resolution entitled:
RESOLUTION 2024 - _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR
FINDING AND DETERMINING THAT THE PUBLIC INTEREST, CONVENIENCE
AND NECESSITY REQUIRE THE ACQUISITION OF CERTAIN PROPERTY FOR
PUBLIC PURPOSES
3. GENERAL BUSINESS
No items scheduled.
CITY MANAGER REPORT
FUTURE AGENDA ITEMS
Future Agenda Items
RECOMMENDATION:
Title- Councilmember-Anticipated Date
1. Expand Pavement Management/Road Rehab Program for private and public roads - Marquez - TBD
ADJOURN THE CITY COUNCIL MEETING
CITY COUNCIL/CEMETERY DISTRICT - CC - REGULAR MEETING
7 4.
CEMETERY CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and will be enacted by one roll call vote. There will be no separate discussion of these items unless members of the Board, the Public, or Staff request to have specific items removed from the Consent Calendar for separate discussion and/or action.
4.1 July 10, 2024 - City Council/Cemetery District Regular Minutes
Presented By: Janet Morales
, City Clerk's Office
RECOMMENDATION:
Approve the minutes as presented.
4.2 August 14, 2024 - City Council/Cemetery District Regular Minutes
Presented By: Janet Morales
, City Clerk's Office
RECOMMENDATION:
Approve the minutes as presented.
In accordance with Government Code Section 54952.3, I, Janet Morales, City of Wildomar City Clerk, do hereby declare that the Board of Trustees will receive no compensation or stipend for the convening of the following regular meeting of the Wildomar Cemetery District.
CALL TO ORDER THE WILDOMAR CEMETERY DISTRICT
ROLL CALL
Board discussion and determination on whether an absence is excused.
PUBLIC COMMENTS
BOARD COMMUNICATIONS
APPROVAL OF THE AGENDA AS PRESENTED
The Board of Trustees to approve the agenda as it is herein presented, or, if it is the desire of the Board, the agenda can be reordered, added to, or have items tabled at this time.
CITY COUNCIL/CEMETERY DISTRICT - CC - REGULAR MEETING
8 4.3
August 2024 Cemetery Warrant Register
Presented By: Adam Jantz
, Administrative Services Department
RECOMMENDATION:
Approve the following:
For Fiscal Year 2023/2024
1. Warrant Register dated 08-08-2024 in the amount of $2,977.07.
2. Warrant Register dated 08-22-2024 in the amount of $270.00.
For Fiscal Year 2024/2025
1. Warrant Register dated 08-01-2024 in the amount of $7,905.80.
2. Warrant Register dated 08-08-2024 in the amount of $1,214.55.
3. Warrant Register dated 08-22-2024 in the amount of $1,659.76.
4. Warrant Register dated 08-29-2024 in the amount of $2,763.78.
4.4 July 2024 Cemetery Treasurers Report
Presented By: Adam Jantz
, Administrative Services Department
RECOMMENDATION:
Approve the Treasurer’s Report for July 2024.
5. CEMETERY PUBLIC HEARINGS
No items scheduled.
6. CEMETERY GENERAL BUSINESS
No items scheduled.
GENERAL MANAGER REPORT
FUTURE AGENDA ITEMS
ADJOURN THE WILDOMAR CEMETERY DISTRICT MEETING
CITY COUNCIL/CEMETERY DISTRICT - CC - REGULAR MEETING
9 PARTICIPATION
MEETINGS
Regular City Council Meetings are held on the 2nd Wednesday of every month at 6:00 P.M. in the City Council Chambers, 23873 Clinton Keith Road Ste. 106 Wildomar, CA 92595.
VIEW THE MEETING
1. In Person
| City Council Chambers 23873 Clinton Keith Road Ste. 106 Wildomar, CA 92595
2. Cable TV
| Frontier Channel 36 or AT&T Channel 99
3. Watch Live
|
https://www.cityofwildomar.org/129/Agendas-Videos-Watch-Live | Click on the
"Live Video Link"
PARTICIPATE IN THE MEETING
1. Fill out the speaker card located on the table near the entrance of the chambers.
2. Submit the speaker card to the City Clerk in the basket located at the front of the chambers.
3. When the City Clerk calls your name, please come up to the front podium.
During Public Comment not on the agenda and after each Agenda Item, the Mayor will announce Public Comment. Public Comments are limited to (3) minutes or such other time as the Council may provide. Per the Brown Act, City Council members are not allowed to respond to public comments not on the agenda. If you would like to be contacted, please leave your email or contact number on the public comment card.
ACCOMMODATIONS
In compliance with the Americans with Disabilities Act, if requested, the agenda and backup materials will be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans With Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and the federal rules and regulations adopted in implementation thereof. Any person that requires a disability-related modification or accommodation, including auxiliary aids or services, in order to participate in the public meeting, may request such modification, accommodation, aid or service by contacting the City Clerk either in person or by phone at 951-677-7751, no later than 10:00 a.m. on the day preceding the scheduled meeting.
REPORTS
All agenda items and reports are available for review at City Hall, 23873 Clinton Keith Road and on the City’s website at the following address: http://www.cityofwildomar.org. Any writings or documents provided to a majority of the City Council regarding any item on this agenda (other than writings legally exempt from public disclosure) will be made available by appointment for public inspection at City Hall during regular business hours.
CITY COUNCIL/CEMETERY DISTRICT - CC - REGULAR MEETING
10 AFFIDAVIT OF POSTING
I, Janet Morales, Wildomar City Clerk, do certify that at least 72 hours prior to the meeting, a true and correct copy of this agenda was posted at Wildomar City Hall, 23873 Clinton Keith Road; U.S. Post Office, 21392 Palomar Street; Wildomar Library, 34303 Mission Trail Blvd; and on the City’s website at www.cityofwildomar.org.
Janet Morales, CMC
City Clerk
Dated: September 5, 2024
CITY COUNCIL/CEMETERY DISTRICT - CC - REGULAR MEETING
11 CITY OF WILDOMAR
CC - REGULAR MEETING
DEPARTMENT REPORT
Meeting Date: September 11, 2024
SUBJECT:
Code Enforcement Homeless Outreach update followed by
The Regional Homeless Alliance/Baker Tilly Presentation given by Susan Price
SUBMITTED BY:
Yvette Magdaleno, Sr. Management Analyst
PREPARED BY:
Yvette Magdaleno, Sr. Management Analyst
SUMMARY:
The presentation provides a comprehensive overview of the findings from a series of in-depth interviews, site visits, and data analysis regarding homelessness in the region. The main goals are to improve service provision, decrease homelessness, and establish a governance model for the RHA. (Regional Homeless Alliance involved cities: Wildomar, Lake Elsinore, Murrieta, Temecula, Menifee, and county agencies)
ATTACHMENTS:
Attach B - RHA ppt
Attach A- Code Staff ppt
12 1
City of Wildomar
City Council
September 11, 2024
Regional
Homeless Alliance
Baker Tilly
Carol Jacobs, Managing Director
Susan Price, Special Advisor
13 2
Five
Individual
Cities
Law
Enforcement
Code
Enforcement
City
Leadership
Non-Profit
Providers
Volunteers &
Faith-Based
Organization
City
Outreach
Workers
Regionalized
collaboration
WORKS!
Southwest Riverside County Goal
“Establish regional strategies that address the needs of the five Regional Homeless Alliance (RHA) communities,
residents, businesses, and those experiencing
homelessness.”
14 3
RHA Report Overview
Engagement objectives
Development of a regional approach
Themes from interviews, site visits, and
other data sources
Resource inventory and gaps analysis
26 recommendations
R E G I O N AL H O M E L E S S AL L I AN C E
15 4
Key stakeholder interview themes
Common themes emerged:
•Improved behavioral health crisis
response and treatment options
•Greater connectivity to the Continuum
of Care system for resources and
funding opportunities
Met with representatives from all five cities
16 5
•Need to improve participation in Homeless
Management Information System (HMIS)
data systems, and create standard data
collection protocols for the RHA
•Need for better coordination and
integration of efforts:
Encampment response and protocols
Regionalize street outreach
Grant funding
Key stakeholder interview themes
17 6
Street outreach engagement
• Overall, staff were familiar with individuals
due to repeated contacts
• Encampment areas are multi-jurisdictional
(private, ecologically protected, State-owned,
City-owned, etc.) and present unique legal
challenges to encampment response
R E G I O N AL H O M E L E S S AL L I AN C E
18 7
Street outreach engagement
• Areas linked to transit, hospitals, libraries,
and shopping/commercial centers are
repeated outreach response locations
• Limited access to same-day interim shelter
beds
• Need for mental health and addiction
treatment resources
R E G I O N AL H O M E L E S S AL L I AN C E
19 8
Point-in-Time Count (PIT), 2022 compared to 2023
B AC K G R O U N D D ATA
Sources:
1 U.S. Census data based on 2020 Decennial Census
2 Housing and Workforce Solutions, Homeless Point-in-Time Count and Survey, 2022 and 2023 20 9
Need for additional resources – repeat contacts
1 Interim bed counts are provided by Project Touch and The Anchor and include beds designated for both families and individuals. 2 This count includes six beds provided by The Ranch, which is operated by SWAG, but is located outside of the RHA region.
B AC K G R O U N D D ATA
21 10
Multidisciplinary street outreach staffing
Formal encampment response protocols
265 interim shelter beds within the RHA
Funding sources: General Fund and grants
Highlights of existing resources
R E G I O N AL H O M E L E S S AL L I AN C E
22 11
Homeless Service Framework
23 12
Benefits of a regional approach
Regionalize street
outreach and
encampment
response funding
Points-of-entry
and same-day
access to, shelter
beds
RHA participation
in Countywide
HMIS, CES, and
housing resources
Regional
partnerships
improve capacity,
increase funding
and promote
strong advocacy
Collective
impact:
reduction in
street
homelessness
R E G I O N AL H O M E L E S S AL L I AN C E
24 County,
Curriculum of
Care, and
Community
Partners
Regional
Homeless
Alliance
Prevention
& Diversion
Substance
Abuse
Treatment
Mental
Health
Services
Veterans,
Seniors,
Youth
Family
Support
Services
Employment
/Income
Criminal
Justice
Healthcare
Housing
25 14
Riverside County homeless funding and programs
Source: 2023 Riverside County Continuum of Care Homeless Point-in-Time Count Summary. 26 15
Report recommendations
26 recommendations around the following categories:
• Data collection and sharing
• Prevention
• Access points and street outreach
• Encampment response with resource linkages
• Medical and behavioral health
• Interim and same-day shelters
• Collaboration with the County’s Continuum of Care
• County and State homelessness funding
• Development of affordable housing
• Regional Homeless Alliance governance
R E G I O N AL H O M E L E S S AL L I AN C E
27 16
Regional Implementation Action Plan
•Regionalize street outreach teams
• One “by name” list for the RHA
•Streamline data collection and participation
• Homeless Management Information System (HMIS)
•Actively participate in the Riverside Continuum of Care • Funding for homelessness efforts
• Housing
•Integrate efforts with the County
• Behavioral health
28 17
Five Cities – One Regional Homeless Alliance
•Purpose
• Align street outreach, share data, leverage resources, build capacity, and secure regional funding grants.
•Role of Cities
• Provide leadership to align efforts, integrate
resources, and advocate for policy, funding, and
resources.
•Build upon existing framework
• Identify leadership structure, create subgroups for
data, CoC participation, and grant funding.
29 18
Five Cities – One Regional Homeless Alliance
•No cost MOU to formalize the RHA
•Determine the leadership structure
and create working subcommittees
•Incremental progress to align data
•Encampment Resolution Grant application
is pending for $12 million.
•Integration with County for behavioral health
and street medicine programs
30 19
Questions?
Carol Jacobs, Managing Director | [email protected] Susan Price, Special Advisor | [email protected] 31 Community
Development
Code
Enforcement
Division
Homeless Outreach Presentation.
32 Homeless Outreach Stats
Update From April- July 2024
33 Homeless Outreach Stats
April 2024
Males 18
Females 4
New Contacts 8
Sheltered 8
Denied Services 12
Arrested 2
Project Touch 4
Higher Level Of Care (HLC) 2
Self Exit 4
34 Homeless Outreach Stats
May 2024
Males 11
Females 5
New Contacts 2
Sheltered 0
Denied Services 14
Arrested 8
Project Touch 0
Higher Level Of Care (HLC) 0
Self Exit 0
35 Homeless Outreach Stats
June 2024
Males 5
Females 4
New Contacts: 7
Sheltered 2
Denied Services 5
Arrested 0
Project Touch 0
HLC 0
Self Exit 0
36 Homeless Outreach Stats
July 2024
Males 5
Females 4
New Contacts: 7
Sheltered 2
Denied Services 6
Arrested 1
Project Touch 2
HLC 0
Self Exit 0
37 Questions
38 CITY OF WILDOMAR
CC - REGULAR MEETING
DEPARTMENT REPORT
Meeting Date: September 11, 2024
SUBJECT:
Public Works/Engineering - Road Improvements Update
SUBMITTED BY:
Jason Farag, Public Works Director
PREPARED BY:
Jason Farag, Public Works Director
SUMMARY:
This staff report presents an update on major road improvement projects in development or under construction throughout the City.
BACKGROUND:
The City’s Public Works and Engineering Department (Department) oversees the planning, design, construction, maintenance, and operations of City maintained roads. City maintained roads are typically either designed and constructed as a condition of Private Development Projects (PDP) or as part of City Capital Improvement Projects (CIP).
DISCUSSION:
The attached presentation provides an update of major on-going and upcoming road improvement projects throughout the City, as well as an update on other road improvement activities. A summary of the major projects, by type, is also included below.
City Capital Improvement Projects
CIP 028-2 - Palomar St. Widening Project, Phase 2
CIP 025-1 - Clinton Keith Rd. Widening Project
CIP 026-2 - Bundy Canyon Rd. Improvement Project, Segment 2 CIP 050-1 - Pavement Management Program Report
CIP 057/058 - Road Rehab and Slurry Seal Program
CIP 070/074 - I-15 Interchange Upgrades (Bundy Canyon Rd. and Wildomar Trail) CIP 096 - Sedco Blvd. Improvements
CIP 026-3 - Bundy Canyon Rd. Improvement Project, Segment 3 CIP 090/092 - Bundy Canyon Rd. Widening (west of I-15)
Land Development Projects
Palomar St./McVicar St. Traffic Signal (Beazer, Boulder Creek) Palomar St. Widening (DR Horton, Avalino)
Monte Vista Dr. (Riverside County Flood Control)
Monte Vista Dr. (KB Home, Summerhill and Verano)
FISCAL IMPACT:
Road improvements constructed as part of a City CIP are funded as shown in the approved City budget. Road improvements constructed by a private development project are funded by the private developer. There is no impact to the City’s General Fund. 39 ATTACHMENTS:
Presentation - Road Improvements Update
40 Roadway
Improvements
Public Works/Engineering
Department
September 11, 2024
41 CIP Project Categories
Roads
(Transportation)
Signals
(Transportation)
Maintenance
(Transportation)
Drainage
Trails
Parks
Buildings
Cemetery
Other
42 CIP Projects by Category
15 7
5 6
4 3 3
1 4
0 2
4 6
8 10
12 14
16 Number
Trans. (Roads) Drainage Trans. (Signals) Parks Buildings Trails Trans. (Maint.) Cemetery Other 43 Two-Year CIP
Budget
FY 24/25 through
FY 25/26
Project Category FY 24/25 % of Total FY 25/26 % of Total Buildings $ 629,000 $ 2,739,000
Cemetery $ 918,000 $ -
Drainage $ 1,648,000 $ 792,500
Other $ 2,346,370 $ 100,000
Parks $ 3,676,000 $ 7,427,320
Trails $ 245,000 $ 785,000
Trans. (Maint.) $ 1,625,000 3.86% $ 2,515,000 5.16% Trans. (Roads) $ 30,024,974 71.32% $ 34,133,442 69.97% Trans. (Signals) $ 984,200 $ 291,100 Total $ 42,096,544 $ 48,783,362
44 Palomar St.
Widening
(Phase 2)
(CIP 028-2)
• Limits
• Palomar St. - Gruwell St. to Wildomar Trail
• Gruwell St. – Palomar St. to Orange St.
• Improvements
• Widening, Bike Lanes, Sidewalks, Trails, Landscaping, Decorative Crosswalks • Current Schedule (subject to change)
• Bids Opened – August 20, 2024
• Begin Construction (if awarded) – Fall 2024
• Complete Construction (if awarded) – Summer 2025
• Status
• Bid evaluations in process
45 Clinton Keith Rd.
Widening
(CIP 025-1)
• Limits
• Hidden Springs Rd. to Copper Craft Dr.
• Improvements
• Widening (6 lanes), Bike Lanes, Traffic Signals
• Current Schedule (subject to change)
• Design (completion) – December 2024
• Award – Spring 2025
• Begin Construction – Summer 2024
• Complete Construction – Winter 2025/2026
• Estimated Cost
• $9.5 million 46
Bundy Canyon Rd., Segment 2 (CIP 026-2)
• Limits
• Oak Canyon Dr. to Harvest Way (west)
• Improvements
• Widening (4 lanes), Striped Medians/
Turn Lanes, Traffic Signals, Class I
Roadway Separated Trail
• Current Schedule (subject to change)
• Design (completion) - December 2024
• Award - Spring 2025
• Construction
• Summer 2024 to Summer 2026
• Estimated Cost
• $25 million
47 Other
Roadway
Projects
• Pavement Management
Program Report (CIP 050-1)
• Road Rehab and Slurry Seal
Program (CIP 057/058)
• I-15 Interchange Upgrades
(CIP 070/074)
• Sedco Blvd. Improvements
(CIP 096)
• Bundy Canyon Rd., Segment 3
(CIP 026-3)
• Bundy Canyon Rd. (west of I-15)
(CIP 090/092)
48 Wildomar Trail/I-15
49 Waite Street Striping
50 Land Development
Roadway
Improvements
• Palomar St./McVicar St. Traffic
Signal (Beazer, Boulder Creek)
• Palomar St. Widening
(DR Horton, Avalino)
• Monte Vista Dr.
(Riverside County Flood Control)
• Monte Vista Dr.
(KB Home, Summerhill & Verano)
51 Questions
52 CITY OF WILDOMAR
CC - REGULAR MEETING
DEPARTMENT REPORT
Meeting Date: September 11, 2024
SUBJECT:
Community Services Departmental Update
SUBMITTED BY:
Daniel Torres, Community Services Director
ATTACHMENTS:
Community Services Department Update Report_09.11.2024
53 SERVICES
D E P A R T M E N T U P D A T E
COMMUNITY
54 Community Minded
One Department
Maintenance Special Events
Partnerships Community
Contest
Overview
55 Maintenance
Landscape
Maintenance
56 Community
Engagement
1,000-1,500
TIER II
Special Events
TIER III
TIER IV
57 City
Sponsored
Events
•
⚬
⚬
•
⚬
⚬
Special Events
58 Partnerships
•
⚬
•
⚬
⚬
Special Events
59 2
RSO Events
1Organizations Goal
Partnerships
60 Veterans Day
Partnerships
61 Spooktacular
Home Decorating
Contest
•
•
•
Community
Contest
62 Contact Us
63 CITY OF WILDOMAR
CC - REGULAR MEETING
CONSENT CALENDAR
Agenda Staff Report # 1.1
Meeting Date: September 11, 2024
SUBJECT:
July 10, 2024 - City Council/Cemetery District Regular Minutes SUBMITTED BY:
Janet Morales, City Clerk
ACTION:
Approve the minutes as presented.
ATTACHMENTS:
1. 07-10-2024 Minutes
64 MINUTES
CITY OF WILDOMAR
CITY COUNCIL/CEMETERY DISTRICT
WEDNESDAY, JULY 10, 2024
COUNCIL CHAMBERS
23873 CLINTON KEITH ROAD SUITE 106
WILDOMAR, CA, 92595
Regular Session 6:00 PM
CALL TO ORDER – REGULAR SESSION - 6:00 P.M.
The Regular Meeting of the Wildomar City Council was called to order by Mayor Moore at 6:00 p.m.
ROLL CALL
Members in attendance: Joseph Morabito, Ashlee DePhillippo, Bridgette Moore, Dustin Nigg, and Carlos Marquez
Members absent: None.
Councilmember Nigg arrived at 6:15 p.m.
Staff in attendance: City Manager York, City Attorney Jex, City Clerk Morales, Community Development Director Bassi, Administrative Services Director Schrader, Community Services Director Torres, Economic Development Director Davidson, and Finance Manager Jantz
FLAG SALUTE
The flag salute was led by students from the Julia Lee Performing Arts Academy
PRESENTATIONS
1. Parks Make Life Better Month - July 2024
2. Julia Lee Performing Arts Academy Update
DEPARTMENT REPORTS
There were no department reports.
PUBLIC COMMENTS
65 The following individuals provided public comment on items not on the agenda:
1. James Prestininzi, representing Herwood Building Supplies
2. Alicia Flores
COUNCIL COMMUNICATIONS
The City Council members spoke regarding various committees, commissions, and boards that they serve on locally and regionally and community events including:
1. Riverside Conservation Authority (RCA)
2. Riverside Transit Agency (RTA)
3. Riverside County Transportation Commission (RCTC)
4 League of California Cities
5. Southern California Association of Governments (SCAG)
6. Riverside County Habitat Conservation Agency (RCHCA)
7. Western Riverside Council of Governments (WRCOG)
8. Southwest Community Financing Authority (Animal Shelter)
9. Ad Hoc & Subcommittees
10. Community events
11. Regional events
12. Chamber of Commerce
APPROVAL OF THE AGENDA AS PRESENTED
Moved by Dustin Nigg; seconded by Ashlee DePhillippo to approve the agenda as presented, with the exception of moving Item# 3.3 to be heard before the Consent Calendar.
Motion Approved: 5 - 0
Voting For: Joseph Morabito, Ashlee DePhillippo, Bridgette Moore, Dustin Nigg, Carlos Marquez
Voting Against: None
Abstain: None
Absent: None
1) CONSENT CALENDAR
Moved by Carlos Marquez; seconded by Dustin Nigg to approve the Consent Calendar.
Motion Approved: 5 - 0
Voting For: Joseph Morabito, Ashlee DePhillippo, Bridgette Moore, Dustin Nigg, Carlos Marquez
Voting Against: None
Abstain: None
Absent: None
1.1) April 10, 2024 - City Council/Cemetery District Regular Minutes Approved the minutes as presented.
1.2) June 2024 City Warrant Register
Approved the following:
66 For Fiscal Year 2023/2024:
1. Warrant Register dated 06-06-2024 in the amount of $276,951.38
2. Warrant Register dated 06-13-2024 in the amount of $195,333.56
3. Warrant Register dated 06-20-2024 in the amount of $522,125.27
4. Warrant Register dated 06-24-2024 in the amount of $16,756
5. Warrant Register dated 06-27-2024 in the amount of $152,277.84
6. Wire Transfer Register dated 06-30-2024 in the amount of $55,153.32.7. Payroll Register dated 07-01-2024 in the amount of $259,328.54
1.3) May 2024 City Treasurers Report
Approved the Treasurer’s Report for May 2024
1.4) Avalino Parkway Maintenance Agreement (Signal Hill and Church) Authorized the City Manager to execute two Right-of-Way and Private Slope Access and Maintenance Agreements (Agreements) with D.R. Horton Los Angeles Holding Company Inc. related to the development of Tract 31896 (Avalino)
1.5) First Amendment to Annual Grant Writing Services Agreement with California Consulting Inc.
Authorized the City Manager to execute the First Amendment to the Annual Grant Writing Services Agreement with California Consulting, Inc.
1.6) Amendment to Office Lease With Core Tree Care, Inc.
Approved and Authorized the City Manager to Execute the Office Lease Amendment with Core Tree Care, Inc.
1.7) Authorization to Enter into Settlement Agreement with Kroger Co. in Litigation Matter In re: National Prescription Opiate Litigation (U.S.D.C. Case No. 1:17-md- 2804)
Adopted a Resolution entitled:
RESOLUTION NO. 2024 - 48
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR AUTHORIZING THE CITY MANAGER TO TAKE ALL NECESSARY ACTIONS TO 1) SETTLE CLAIMS AGAINST THE KROGER CO. IN THE NATIONAL OPIOID LITIGATION AND 2) ELECT TO
RECEIVE DIRECT PAYMENT OF FUNDS UNDER THE SETTLEMENTS WITH THE OTHER
DEFENDANTS
1.8) Ratify Amended Agreement for Law Enforcement Services FY 2024-25 through FY 2026-27
Authorized the Mayor to Ratify the Agreement.
1.9) Levy and Collection of Special Taxes within Community Facilities District No. 2013-1 (Services) Tax Zone 12 for Fiscal Year 2024-25
Adopted a Resolution entitled:
RESOLUTION NO. 2024 - 49
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR, CALIFORNIA,
ORDERING THE LEVY AND COLLECTION OF SPECIAL TAXES WITHIN COMMUNITY 67 FACILITIES DISTRICT NO. 2013-1 (SERVICES) TAX ZONE 12, FOR FISCAL YEAR 2024- 25 1.10)Community Event Partnership Memorandum of Understanding (MOU) with Southwest Healthcare Inland Valley Hospital for the 2024 Fall Family Fun Fair.
1. Authorized the City Manager to sign the MOU with Southwest Healthcare Inland Valley Hospital dependent that the commercial business fulfills all requirements; and
2. Waived fees associated to the application and processing of the Temporary Event Permit dependent that the commercial business fulfills all requirements.
1.11)Tract 37476 and Tract 32024 Public Improvement Agreement with KB Home for Monte Vista Drive Improvements
Authorized the City Manager to execute the Public Improvement Agreement with KB Home Coastal, Inc.
1.12)Second Amendment to the Professional Services Agreement with Parsons Transportation Group for the Bundy Canyon Rd. Improvement Project, Segment 2
1. Authorized the City Manager to execute the Second Amendment to the Professional Services Agreement with Parsons Transportation Group for the Bundy Canyon Rd. Improvement Project, Segment 2
2. Approved a budget adjustment adding $90,000 in both revenue and expenditures for funds as identified in the Fiscal Impact and Account Code sections of this staff report, to allocate the necessary additional funds to the Project.
2) PUBLIC HEARINGS
2.1) Consideration of Resolution of Necessity for Condemnation of Vacant Property Identified by Assessor Parcel Number 362-090-026 for the Bundy Canyon Road Improvement Project, Segment 2 (CIP 026-2)
Mayor Moore opened the Public Hearing.
City Attorney Jex and Public Works Director Farag presented the staff report.
There being no public comments, Mayor Moore closed the Public Hearing.
Moved by Dustin Nigg; seconded by Joseph Morabito to Find that on September 10, 2014, in accordance with the California Environmental Quality Act (CEQA) and State CEQA Guidelines §15070, the City Council adopted Resolution 2014-048 certifying an Environmental Impact Report for the Project, and that on September 9, 2020, the City Council adopted Resolution 2020-62, approving an Addendum to the Environmental Impact Report, and that no additional CEQA findings are required for the Project; and
Adopt a Resolution entitled:
RESOLUTION NO. 2024 - 50
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR FINDING AND
DETERMINING THAT THE PUBLIC INTEREST, CONVENIENCE AND NECESSITY REQUIRE
THE ACQUISITION OF CERTAIN PROPERTY FOR PUBLIC PURPOSES 68 Motion Approved: 5 - 0
Voting For: Joseph Morabito, Ashlee DePhillippo, Bridgette Moore, Dustin Nigg, Carlos Marquez
Voting Against: None
Abstain: None
Absent: None
3) GENERAL BUSINESS
3.1) FY2023-24 4th Quarter Budget Report
Finance Manager Jantz presented the staff report.
Moved by Dustin Nigg; seconded by Joseph Morabito to approve the Fiscal Year 2023-24 4th Quarter Budget Report, and adopt a Resolution entitled:
RESOLUTION NO. 2024 - 51
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR, CALIFORNIA, AUTHORIZING ADJUSTMENTS TO THE FY2023-24 BUDGETED REVENUES AND
EXPENSES
Motion Approved: 5 - 0
Voting For: Joseph Morabito, Ashlee DePhillippo, Bridgette Moore, Dustin Nigg, Carlos Marquez
Voting Against: None
Abstain: None
Absent: None
3.2) Memorandum of Understanding (MOU) between the City of Wildomar and the County of Riverside’s Department of Environmental Health and Ordinance amendment.
Public Works Director Farag presented the staff report.
Moved by Dustin Nigg; seconded by Carlos Marquez to Authorize the City Manager to execute the MOU between the City of Wildomar and the County of Riverside's Department of Environmental Health.
Motion Approved: 5 - 0
Voting For: Joseph Morabito, Ashlee DePhillippo, Bridgette Moore, Dustin Nigg, Carlos Marquez
Voting Against: None
Abstain: None
Absent: None
Moved by Dustin Nigg; seconded by Carlos Marquez to Introduce and Approve for First Reading an Ordinance entitled:
ORDINANCE NO. 242
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WILDOMAR, CALIFORNIA, AMENDING SECTION 8.96 (SEWAGE DISCHARGE) OF THE WILDOMAR MUNICIPAL CODE
69 Motion Approved: 5 - 0
Voting For: Joseph Morabito, Ashlee DePhillippo, Bridgette Moore, Dustin Nigg, Carlos Marquez
Voting Against: None
Abstain: None
Absent: None
3.3) Grand Avenue East Side Land Use Designation Discussion Community Development Director Bassi presented the staff report.
The following individuals provided public comment:
1. Alex Sukhov, representing the Sukhov Family, with time donated by Jody Sukhov, representing the Sukhov Family provided public comment in opposition of Estate Density Residential (EDR) for a total of 6 minutes.
2. Quinten Sukhov, representing the Sukhov Family, provided public comment in opposition of Estate Density Residential (EDR).
3. Desiree Sukhov, representing the Sukhov Family, provided public comment in opposition of Estate Density Residential (EDR).
4. Nicolas Sukhov, representing the Sukhov Family, provided public comment in opposition of Estate Density Residential (EDR).
5. Nathan Sukhov, representing the Sukhov Family, provided public comment in opposition of Estate Density Residential (EDR).
6. Sherrie Munroe, representing 4M Engineering & Development, provided public comment in opposition of Estate Density Residential (EDR).
7. Phil Caballero, property owner, with time donated by Eileen Gonzales, representing the Gonzales family, provided public comment in opposition of Estate Density Residential (EDR) for a total of 6 minutes.
8. Bruce Linsley, representing L.B.I. Temecula Properties, provided public comment in opposition of Estate Density Residential (EDR).
9. Ann Kiggins, resident, with time donated by Kathy Bundy, resident provided public comment in favor of Estate Density Residential (EDR) for a total of 6 minutes.
10. Trina Gonzales-Van, representing Conrad Gonzales Family, provided public comment.
11. Gary McDaniel, resident, provided public comment in favor of Estate Density Residential (EDR).
12. Evelyn Gonzalez, resident, provided public comment in favor of Low Density Residential (LDR).
13. Brian Nefinges, resident, provided public comment in favor of Estate Density Residential (EDR).
14. Frankie Alonso, resident, provided public comment in favor of Estate Density 70 Residential (EDR).
15. Elizabeth Kuzma, resident, provided public comment in favor of Estate Density Residential (EDR).
16. Marybeth Slane, resident, provided public comment in favor of Estate Density Residential (EDR).
17. Don Saunders, resident, with time donated by Ken Herrera, resident, provided public comment in favor of Estate Density Residential for a total of 6 minutes.
Moved by Dustin Nigg; seconded by Carlos Marquez to Keep the existing General Plan Land Use designation of Low Density Residential (LDR) for the East Side of Grand Avenue.
Motion Approved: 4 - 1
Voting For: Joseph Morabito, Ashlee DePhillippo, Dustin Nigg, Carlos Marquez Voting Against: Bridgette Moore
Abstain: None
Absent: None
CITY MANAGER REPORT
1. Fencing Options for Bundy Canyon Rd. and Monte Vista Dr. at the future Riverside County Flood Control Lateral C Basin: Directed staff to bring back the item with additional options for discussion.
FUTURE AGENDA ITEMS
There were no future agenda items added.
ADJOURN THE CITY COUNCIL MEETING
There being no further business, Mayor Moore adjourned the City Council Meeting at 8:12 p.m.
CALL TO ORDER THE WILDOMAR CEMETERY DISTRICT
The Regular Meeting of the Wildomar Cemetery District Meeting was called to order by Chair Moore at 8:12 p.m.
ROLL CALL
Members in attendance: Joseph Morabito, Ashlee DePhillippo, Bridgette Moore, Dustin Nigg, and Carlos Marquez
Members absent: None.
PUBLIC COMMENTS
There were no public comments.
BOARD COMMUNICATIONS
There were no board communications.
71 APPROVAL OF THE AGENDA AS PRESENTED
Moved by Dustin Nigg; seconded by Ashlee DePhillippo to approve the agenda as presented.
Motion Approved: 5 - 0
Voting For: Joseph Morabito, Ashlee DePhillippo, Bridgette Moore, Dustin Nigg, Carlos Marquez
Voting Against: None
Abstain: None
Absent: None
4) CEMETERY CONSENT CALENDAR
Moved by Dustin Nigg; seconded by Carlos Marquez to approve the Consent Calendar.
Motion Approved: 5 - 0
Voting For: Joseph Morabito, Ashlee DePhillippo, Bridgette Moore, Dustin Nigg, Carlos Marquez
Voting Against: None
Abstain: None
Absent: None
4.1) April 10, 2024 - City Council/Cemetery District Regular Minutes Approved the minutes as presented.
4.2) June 2024 Cemetery Warrant Register
Approved the following:
For Fiscal Year 2023/2024
1. Warrant Register dated 06-06-2024 in the amount of $266.92
2. Warrant Register dated 06-13-2024 in the amount of $3,564.66
3. Warrant Register dated 06-20-2024 in the amount of $133.20.
4.3) May 2024 Cemetery Treasurers Report
Approved the Treasurer’s Report for May 2024.
5) CEMETERY PUBLIC HEARINGS
There were no items scheduled.
6) CEMETERY GENERAL BUSINESS
There were no items scheduled.
GENERAL MANAGER REPORT
There was no general manager report.
FUTURE AGENDA ITEMS
72 There were no future agenda items added.
ADJOURN THE WILDOMAR CEMETERY DISTRICT MEETING
There being no further business, Chair Moore adjourned the Wildomar Cemetery District Meeting at 8:13 p.m.
Submitted by:
_____________________________
Janet Morales, CMC
City Clerk
73 CITY OF WILDOMAR
CC - REGULAR MEETING
CONSENT CALENDAR
Agenda Staff Report # 1.2
Meeting Date: September 11, 2024
SUBJECT:
August 14, 2024 - City Council/Cemetery District Regular Minutes
SUBMITTED BY:
Janet Morales, City Clerk
ACTION:
Approve the minutes as presented.
ATTACHMENTS:
1. 08-14-2024 Minutes
74 MINUTES
CITY OF WILDOMAR
CITY COUNCIL/CEMETERY DISTRICT
WEDNESDAY, AUGUST 14, 2024
COUNCIL CHAMBERS
23873 CLINTON KEITH ROAD SUITE 106
WILDOMAR, CA, 92595
Regular Session 6:00 PM
CALL TO ORDER – REGULAR SESSION - 6:00 P.M.
The Regular Meeting of the Wildomar City Council was called to order by Mayor Moore at 6:00 p.m.
ROLL CALL
Members in attendance: Joseph Morabito, Ashlee DePhillippo, Bridgette Moore, Dustin Nigg, and Carlos Marquez
Members absent: None.
Councilmember Nigg arrived at 6:02 p.m.
Staff in attendance: City Manager York, City Attorney Jex, City Clerk Morales, Economic Development Director Davidson, Community Services Director Torres, Finance Manager Jantz, Code Enforcement Manager Berroteran, and Human Resources and Risk Manager Wolf
FLAG SALUTE
The flag salute was led by August 3, 2024 Fire Incident Volunteer Marie
PRESENTATIONS
1. Certificates of Recognition for Volunteers - Fire Incident August 3, 2024
DEPARTMENT REPORTS
Police Department Quarterly Update
Fire Department Quarterly Update
Wildomar Library Quarterly Update
Economic Development Legislative Update
75 PUBLIC COMMENTS
The following individuals provided public comment on items not on the agenda:
1. Carlos Bonilla, Calwest
2. Jeane, Park Anne Sullivan
COUNCIL COMMUNICATIONS
The City Council members spoke regarding various committees, comm1ss1ons, and boards that they serve on locally and regionally and community events including:
1. Riverside Conservation Authority (RCA)
2. Riverside Transit Agency (RTA)
3. Riverside County Transportation Commission (RCTC)
4 League of California Cities
5. Southern California Association of Governments (SCAG)
6. Riverside County Habitat Conservation Agency (RCHCA)
7. Western Riverside Council of Governments (WRCOG)
8. Southwest Community Financing Authority (Animal Shelter)
9. Ad Hoc & Subcommittees
10. Community events
11. Regional events
12. Chamber of Commerce
APPROVAL OF THE AGENDA AS PRESENTED
Moved by Joseph Morabito; seconded by Dustin Nigg to approve the agenda as presented.
Motion Approved: 5 - 0
Voting For: Joseph Morabito, Ashlee DePhillippo, Bridgette Moore, Dustin Nigg, Carlos Marquez
Voting Against: None
Abstain: None
Absent: None
1) CONSENT CALENDAR
Councilmember Morabito pulled agenda items # 1.10, 1.12 and 1.13 for staff presentations.
Moved by Dustin Nigg; seconded by Ashlee DePhillippo to approve items #1.1 through
1.12 of the Consent Calendar.
Motion Approved: 5 - 0
Voting For: Joseph Morabito, Ashlee DePhillippo, Bridgette Moore, Dustin Nigg, Carlos Marquez
Voting Against: None
Abstain: None
Absent: None
1.1) May 8, 2024 - City Council/Cemetery District Regular Minutes Approved the minutes as presented.
76 1.2) June 12, 2024 - City Council/Cemetery District Regular Minutes Approved the minutes as presented.
1.3) July 2024 Warrant Register
Approved the following:
For Fiscal Year 2023/2024:
1. Warrant Register dated 07-03-2024 in the amount of $59,955.22
2. Warrant Register dated 07-11-2024 in the amount of $720,240.83
3. Warrant Register dated 07-18-2024 in the amount of $143,690.28
4. Warrant Register dated 07-25-2024 in the amount of $268,675.73
5. Wire Transfer Register dated 07-31-2024 in the amount of $5,377,101.44
6. Payroll Register dated 08-01-2024 in the amount of $500,324.21.
For Fiscal Year 2024/2025:
1. Warrant Register dated 07-03-2024 in the amount of $60,704.07
2. Warrant Register dated 07-11-2024 in the amount of $26,302.66
3. Warrant Register dated 07-18-2024 in the amount of $8,442.86
4. Warrant Register dated 07-25-2024 in the amount of $423,485.87.
1.4) June 2024 City Treasurers Report
Approved the Treasurer’s Report for June 2024.
1.5) 2nd Reading of Ordinance No. 242
Adopted an ordinance titled:
ORDINANCE NO. 242
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WILDOMAR, CALIFORNIA, AMENDING SECTION 8.96 (SEWAGE DISCHARGE) OF THE WILDOMAR MUNICIPAL CODE
1.6) Amendment No. 2 to Interwest Consulting Group Agreement for Right-of-Way Acquisition Services for the Palomar Street Widening Project, Phase 2 (CIP 028-2) Authorized the City Manager to approve a Task Agreement Amendment for additional right-of-way acquisition services for the Palomar St. Widening Project, Phase 2 (CIP 028-2), in the amount of $24,175.
1.7) Second Amendment to Agreement with Architerra Design Group for the 20-Acre Park Project (CIP 099)
Authorized the City Manager to execute the Second Amendment to the Agreement with Architerra Design Group for the 20-Acre Park Project
1.8) Annexation No. 12 into Community Facilities District No. 2022-1 (Services) for Oak Springs Ranch II (PP 20-0044)
Adopted a Resolution entitled:
RESOLUTION NO. 2024 - 52
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR, CALIFORNIA,
DECLARING ITS INTENTION TO ANNEX TERRITORY TO COMMUNITY FACILITIES 77 DISTRICT NO. 2022-1 (SERVICES), OF THE CITY OF WILDOMAR, ADOPTING A MAP OF THE AREA PROPOSED TO BE ANNEXED (ANNEXATION NO. 12) AND AUTHORIZING THE
LEVY OF SPECIAL TAXES THEREIN
1.9) Tract No. 31896 (Avalino) - Vacation of Right-of-Way on Starbuck Circle (Project No. 22-0147)
Adopted a Resolution entitled:
RESOLUTION NO. 2024 - 53
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR, CALIFORNIA,
SUMMARILY VACATING A PORTION OF STARBUCK CIRCLE, INCLUDING A RESERVATION
OF A PUBLIC UTILITY EASEMENT
1.10)Purchase and Sale Agreement for Remainder Parcels on Palomar St.
Authorized the City Manager to execute a Purchase and Sale Agreement for the acquisition of vacant parcels on Palomar St.
1.11)2024 Biennial Conflict of Interest Notice and Update
1. Received and filed the 2024 Local Agency Biennial Notice; and
2. Adopted a Resolution entitled:
RESOLUTION NO. 2024 - 54
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR, CALIFORNIA, UPDATING THE CITY’S CURRENT CONFLICT OF INTEREST CODE SET FORTH BY THE
CALIFORNIA STATE FAIR POLITICAL PRACTICES COMMISSION FOR ELECTED
OFFICIALS, BOARD AND COMMISSION MEMBERS AND EMPLOYEES OF THE CITY OF
WILDOMAR
1.12)2024 Holiday Home Decoration Contests
Received and filed the kick off of the 2024 Home Decoration Contest.
1.13)National Clean Up Day Event MOU with Wildomar Community & Parks Foundation Mayor Moore recused herself due to a Conflict of Interest.
Moved by Joseph Morabito; seconded by Dustin Nigg to
1. Authorize the City Manager to sign the MOU with the foundation dependent that the foundation fulfills all requirements;
2. Waive fees associated with the application and processing of the Temporary Event Permit dependent that the foundation fulfills all requirements.
Motion Approved: 4 - 0
Voting For: Joseph Morabito, Ashlee DePhillippo, Dustin Nigg, Carlos Marquez Voting Against: None
Abstain: Bridgette Moore
Absent: None
2) PUBLIC HEARINGS
No items scheduled.
78 3) GENERAL BUSINESS
3.1) Purchase of City Vehicles
Finance Manager Jantz presented the staff report.
Moved by Dustin Nigg; seconded by Carlos Marquez to
1.) Approve the purchase of three Ford F-150 4WD pickup truck vehicles under California State Contract 1-22-23-20F
2.) Approve the purchase of one Ford T-150 cargo van under California State Contract 1-22-23-23F
3.) Approve the following supplemental appropriations totaling $197,200 to cover the cost of purchasing the vehicles and making necessary improvements:
$45,200 in 100-430-4310-58130
$48,300 in 100-430-4350-58130
$49,300 in 100-410-4610-58130
$27,200 in 120-450-4500-58130
$27,200 in 200-450-4500-58130
Motion Approved: 5 - 0
Voting For: Joseph Morabito, Ashlee DePhillippo, Bridgette Moore, Dustin Nigg, Carlos Marquez
Voting Against: None
Abstain: None
Absent: None
3.2) League of California Cities Annual General Business Meeting Voting Delegate and Alternate(s)
City Clerk Morales presented the staff report.
Moved by Joseph Morabito; seconded by Carlos Marquez to Ratify Council Member Morabito as the Voting Delegate, Mayor Moore as one alternate and Mayor Pro Tem DePhillippo as another alternate for the League of California Cities Annual General Business Meeting.
Motion Approved: 4 - 0
Voting For: Joseph Morabito, Ashlee DePhillippo, Bridgette Moore, Carlos Marquez Voting Against: None
Abstain: None
Absent: Dustin Nigg
CITY MANAGER REPORT
There was no City Manager Report.
FUTURE AGENDA ITEMS
There were no future agenda items added.
ADJOURN THE CITY COUNCIL MEETING
79 There being no further business, Mayor Moore adjourned the City Council Meeting at 7:21 p.m.
CALL TO ORDER THE WILDOMAR CEMETERY DISTRICT
The Regular Meeting of the Wildomar Cemetery District Meeting was called to order by Chair Moore at 7:22 p.m.
ROLL CALL
Members in attendance: Joseph Morabito, Ashlee DePhillippo, Bridgette Moore, Dustin Nigg, and Carlos Marquez
Members absent: None.
Trustee Nigg arrived at 7:22 p.m.
PUBLIC COMMENTS
There were no public comments.
BOARD COMMUNICATIONS
There were no board communications.
APPROVAL OF THE AGENDA AS PRESENTED
Moved by Joseph Morabito; seconded by Carlos Marquez to approve the agenda as presented.
Motion Approved: 4 - 0
Voting For: Joseph Morabito, Ashlee DePhillippo, Bridgette Moore, Carlos Marquez Voting Against: None
Abstain: None
Absent: Dustin Nigg
4) CEMETERY CONSENT CALENDAR
Moved by Joseph Morabito; seconded by Carlos Marquez to approve the Consent Calendar.
Motion Approved: 5 - 0
Voting For: Joseph Morabito, Ashlee DePhillippo, Bridgette Moore, Dustin Nigg, Carlos Marquez
Voting Against: None
Abstain: None
Absent: None
4.1) May 8, 2024 - City Council/Cemetery District Regular Minutes Approved the minutes as presented.
4.2) June 12, 2024 - City Council/Cemetery District Regular Minutes Approved the minutes as presented.
80 4.3) July 2024 Cemetery Warrant Register
Approved the following:
For Fiscal Year 2023/2024
1. Warrant Register dated 07-03-2024 in the amount of $1,400.83
2. Warrant Register dated 07-18-2024 in the amount of $1,456.49.
For Fiscal Year 2024/2025
1. Warrant Register dated 07-03-2024 in the amount of $950.00
2. Warrant Register dated 07-18-2024 in the amount of $1,120.29
3. Warrant Register dated 07-25-2024 in the amount of $1,393.93.
4.4) June 2024 Cemetery Treasurers Report
Approved the Treasurer's Report for June 2024.
5) CEMETERY PUBLIC HEARINGS
There were no items scheduled.
6) CEMETERY GENERAL BUSINESS
There were no items scheduled.
GENERAL MANAGER REPORT
There was no general manager report.
FUTURE AGENDA ITEMS
There were no future agenda items added.
ADJOURN THE WILDOMAR CEMETERY DISTRICT MEETING
There being no further business, Chair Moore adjourned the Wildomar Cemetery District Meeting at 7:22 p.m.
Submitted by:
_____________________________
Janet Morales, CMC
City Clerk
81 CITY OF WILDOMAR
CC - REGULAR MEETING
CONSENT CALENDAR
Agenda Staff Report # 1.3
Meeting Date: September 11, 2024
SUBJECT:
August 2024 Warrant Register
SUBMITTED BY:
Nicholas Neidiffer, Accountant I
PREPARED BY:
Nicholas Neidiffer, Accountant I
ACTION:
Approve the following:
For Fiscal Year 2023/2024:
1. Warrant Register dated 08-01-2024 in the amount of $851,764.80.
2. Warrant Register dated 08-08-2024 in the amount of $142,764.67.
3. Warrant Register dated 08-15-2024 in the amount of $175,541.19.
4. Warrant Register dated 08-22-2024 in the amount of $16,836.46.
5. Warrant Register dated 08-29-2024 in the amount of $15,762.50.
For Fiscal Year 2024/2025:
1. Warrant Register dated 08-01-2024 in the amount of $7,707.94.
2. Warrant Register dated 08-08-2024 in the amount of $41,511.98.
3. Warrant Register dated 08-15-2024 in the amount of $137,016.25.
4. Warrant Register dated 08-22-2024 in the amount of $198,984.23.
5. Warrant Register dated 08-29-2024 in the amount of $1,413,184.04.
6. Wire Transfer Register dated 07-31-2024 in the amount of $20,990.77
7. Payroll Register dated 08-01-2024 in the amount of $286,901.06.
SUMMARY:
August 2024 Warrant Register
DISCUSSION:
The City of Wildomar requires that the City Council audit payments of demands and direct the City Manager to issue checks. The Warrant and Payroll Registers are submitted for approval.
FISCAL IMPACT:
These Warrant, Wire Transfer and Payroll Registers will have a budgetary impact in the amount and fiscal year noted in the recommendation section of this report. These costs are included in the Fiscal Years 2023/24 and 2024/25 Budgets.
ATTACHMENTS:
Aug 2024 Warrant Register.pdf
82 08/01/2024
Voucher List
City of Wildomar
1 1:29:37PM
Page:
Bank code : wf
Voucher Date Vendor Invoice PO # Description/Account Amount 218588 8/1/2024 000080 BURKE, WILLIAMS AND SORENSON,, LLP 324000 LEGAL FEES - JUNE 2024 CITY ATTORNEY RET
60,183.92
Total : 60,183.92
218589 8/1/2024 000081 CALIFORNIA BUILDING STANDARDS, COMMISSION73024A CALIFORNIA BUILDING STANDARDS ADMIN REVO
1,453.50
Total : 1,453.50
218590 8/1/2024 000082 DEPARTMENT OF CONSERVATION, DIVISION OF ADMIN SERVICE73024B SMIP FEES APRIL 2024-JUNE 2024 4,204.68 Total : 4,204.68
218591 8/1/2024 000054 DEPARTMENT OF TRANSPORTATION SL241175 SIGNAL & LIGHTING BILLING APRIL 2024 - J 4,272.73 Total : 4,272.73
218592 8/1/2024 000022 EDISON 071924-7151 06/13/24-07/15/24 ELECTRICITY CHARGES 8,567.70 Total : 8,567.70
218593 8/1/2024 000012 ELSINORE VALLEY MUNICIPAL, WATER DISTRICT13102984 06/12/24-07/13/24 WATER ZONE 42 LOC 01 M
1,255.62
317.0306/12/24-07/13/24 WATER ZONE 42 LOC 03
M
13103236
436.4406/12/24-07/13/24 WATER ZONE 42 LOC 01
M
13103237
287.6306/16/24-07/16/24 WATER ZONE 3 LOC 23
M1
13105914
98.9806/16/24-07/16/24 WATER ZONE 30 LOC 213106123
74.6206/16/24-07/16/24 WATER ZONE 3 LOC 49
M1
13106163
184.2806/16/24-07/16/24 WATER ZONE 51 LOC 113106416
1,738.0706/16/24-07/16/24 WATER BASEBALL FIELD13106580
869.0206/16/24-07/16/24 WATER WINDSONG PARK13106621
486.8506/16/24-07/16/24 WATER ZONE 3 LOC 29
M1
13107127
272.1606/16/24-07/16/24 WATER ZONE 3 LOC 29
M2
13107204
318.2206/16/24-07/16/24 WATER ZONE 30 LOC 113107207
840.3606/16/24-07/16/24 WATER ZONE 3 LOC 42 &13107305
116.7706/16/24-07/16/24 WATER 22450 1/2
CERVER
13107701
159.7506/16/24-07/16/24 WATER 22450 CERVERA13107943
83 08/01/2024
Voucher List
City of Wildomar
2 1:29:37PM
Page:
Bank code : wf
Voucher Date Vendor Invoice PO # Description/Account Amount 218593 8/1/2024 (Continued)000012 ELSINORE VALLEY MUNICIPAL, WATER DISTRICT 228.9006/16/24-07/16/24 WATER ZONE 62 - 2293313109030
149.6906/16/24-07/16/24 WATER ZONE 67 -
ARNNET
13109117
62.4406/16/24-07/16/24 CFD 2022-1 NE
WILDOMAR
13109526
598.5806/17/24-07/18/24 WATER ZONE 3 LOC 35
M1
13109819
326.6906/17/24-07/18/24 WATER CITY HALL13110023
750.1406/17/24-07/18/24 WATER 24707 PRELIPP
RD
13112841
Total : 9,572.24
218594 8/1/2024 001325 GEOCON WEST, INC. 724060402 CIP 026-1 THROUGH 6/30/24 2,365.50 4,182.50CONTRACTUAL SVC THROUGH 06/30/24724060415
Total : 6,548.00
218595 8/1/2024 000499 INLAND EMPIRE LANDSCAPE INC 43695 JUNE 2024 LANDSCP MARNA O'BRIEN PARK
9,867.40
11,545.48JUNE 2024 LANDSCP MAINT ZONE 343696
3,709.26MARNA O'BRIEN LANDSCAPE IRRIGATION
REPAI
43843
2,047.37JUNE 2024 LANDSCP IRRIGATION REPAIRS
ZON
43844
Total : 27,169.51
218596 8/1/2024 000072 INTERWEST CONSULTING GROUP 361727 BUILDING & SAFETY - APRIL 2024 32,347.56 19,081.13GENERAL CITY ADMIN - MAY 2024410682
66,083.09CAPITAL IMPROVEMENT MGMT - MAY 2024411548
31,915.26BUILDING & SAFETY FIXED FEES - MAY
2024
500300.301
Total : 149,427.04
218597 8/1/2024 000677 OLDCASTLE PRECAST INC 90000003432 ZONE 52 - CATCH BASIN INSERT
MAINTENANCE
2,497.95
1,174.86ZONE 62 - CATCH BASIN INSERT
MAINTENANCE
90000003650
Total : 3,672.81
218598 8/1/2024 001107 PLACEWORKS 83601 JUNE 2024 CONTRACTRUL SVC - BUNDY CANYON
1,882.50
84 08/01/2024
Voucher List
City of Wildomar
3 1:29:37PM
Page:
Bank code : wf
Voucher Date Vendor Invoice PO # Description/Account Amount (Continued) Total : 1,882.50 218598 8/1/2024 001107 001107 PLACEWORKS 218599 8/1/2024 000047 RIVERSIDE COUNTY, SHERIFF'S DEPARTMENTSH0000046337 CONTRACT LAW ENFORCEMENT THROUGH 06/30/2
500,093.69
Total : 500,093.69
218600 8/1/2024 000918 TKE ENGINEERING INC 2024-791 TRAFFIC ENGINEERING SERVICES 4,662.00 457.00CONTRACTUAL SVC 06/01/24-06/30/242024-793
Total : 5,119.00
218601 8/1/2024 000131 WESTERN RIVERSIDE COUNTY, RCA 72524 MSHCP MITIGATION FEES: JUNE 2024 69,597.48 Total : 69,597.48
Bank total : 851,764.80 14 Vouchers for bank code : wf 851,764.80Total vouchers :Vouchers in this report 14
85 08/08/2024
Voucher List
City of Wildomar
1 12:26:12PM
Page:
Bank code : wf
Voucher Date Vendor Invoice PO # Description/Account Amount 218609 8/8/2024 001002 ARCHITERRA DESIGN GROUP 32599 06/24/24-07/24/24 SI COORDINATION 469.66 879.9306/24/24-07/24/24 SI COORDINATION32600
759.4106/24/24-07/24/24 SI COORDINATION32601
750.0006/24/24-07/24/24 SI COORDINATION32602
797.4606/24/24-07/24/24 SI COORDINATION32603
312.5006/24/24-07/24/24 CITY PLAN CHECK - 4TH32604
500.0006/24/24-07/24/24 CITY PLAN CHECK - 4TH32605
1,530.6306/24/24-07/24/24 SI COORDINATION32606
156.2506/24/24-07/24/24 LANDSCAPE DESIGNER32607
687.5006/24/24-07/24/24 PROJECT MANAGER32608
187.5006/24/24-07/24/24 LANDSCAPE DESIGNER32609
62.5006/24/24-07/24/24 LANDSCAPE DESIGNER32610
Total : 7,093.34
218610 8/8/2024 000034 BIO-TOX LABORATORIES 46173 RC SHERIFF - LAB SERVICES 863.56 185.00RC SHERIFF - LAB SERVICES46223
Total : 1,048.56
218611 8/8/2024 000787 CA ASSOC OF CODE ENFORCEMENT 200029590 OC CERT COURSE - RAUL BERROTERAN 110.00 110.00OC CERT COURSE - TINA BAGGIO200029594
Total : 220.00
218612 8/8/2024 000928 COUNTY OF RIVERSIDE EMD 23-24Q3 EMERGENCY SERVICES COORDINATOR SVCS
11,250.00
Total : 11,250.00
218613 8/8/2024 000037 DATA TICKET, INC. 167004 JUNE 2024 ONLINE ACCESS 420.93 510.13JUNE 2024 DAILY CITE PROCESSING167621
Total : 931.06
218614 8/8/2024 001300 DELL MARKETING L.P. 10747303898 REPLACEMENT DESKTOP 3,496.92 Total : 3,496.92
218615 8/8/2024 001325 GEOCON WEST, INC. 724060416 CONTRACTUAL SVC THROUGH 06/30/24 2,269.50 Total : 2,269.50
218616 8/8/2024 001667 OLDCASTLE INFRASTRUCTURE INC 9000003430 ZONE 59 - CATCH BASIN INSERT
MAINTENANCE
489.55
86 08/08/2024
Voucher List
City of Wildomar
2 12:26:12PM
Page:
Bank code : wf
Voucher Date Vendor Invoice PO # Description/Account Amount (Continued) Total : 489.55 218616 8/8/2024 001667 001667 OLDCASTLE INFRASTRUCTURE INC 218617 8/8/2024 000778 PARSONS TRANSPORTATION GRP INC 2007A548 PROF SVCS AGREEMENT #7 04/01/24-04/30/24
3,175.64
30,470.56PROF SVCS AGREEMENT #3
12/01/23-12/29/23
2312A369
55,219.32PROF SVCS AGREEMENT #4
01/01/24-01/31/24
2404A171
665.24PROF SVCS AGREEMENT #78
04/01/24-04/30/2
2405A110
1,160.52PROF SVCS AGREEMENT #79
05/01/24-05/31/2
2406A147
8,942.73PROF SVCS AGREEMENT #5
02/01/24-02/29/24
2406A564
3,665.38PROF SVCS AGREEMENT #6
03/01/24-03/31/24
2406B905
344.35PROF SVCS AGREEMENT #80
06/01/24-06/30/2
2407A101
886.31PROF SVCS AGREEMENT #8
05/01/24-05/31/24
2407A754
2,693.69PROF SVCS AGREEMENT #9
06/01/24-06/30/24
2407A784
Total : 107,223.74
218618 8/8/2024 000918 TKE ENGINEERING INC 2024-203 TRAFFIC ENGINEERING - 2/1/2024-2/29/2024
2,896.00
630.00CONTRACTUAL SVC 01/01/24-01/31/242024-32
3,230.00SIGN REPLACEMENT, CITY ENTRANCE
SIGNS
2024-633
1,986.00CONTRACTUAL SVC 03/01/24-06/30/242024-794
Total : 8,742.00
Bank total : 142,764.67 10 Vouchers for bank code : wf 142,764.67Total vouchers :Vouchers in this report 10
87 08/15/2024
Voucher List
City of Wildomar
1 3:57:57PM
Page:
Bank code : wf
Voucher Date Vendor Invoice PO # Description/Account Amount 218651 8/15/2024 000022 EDISON 071224-2529 06/11/24-07/11/24 22378 BUNDY CANYON RD
352.80
1,471.5607/01/24-07/31/24- ELECTRIC CITY HALL071524-2838 511.2206/26/24-07/02/24 ELEC 21400 PALOMAR
(CE
072921-7258
157.9706/26/24-07/28/24 ELEC 21347 COMO ST (LI072924-6091 1,762.2906/26/24-07/28/24 ELEC - 32637 GRUWELL (072924-9129 Total : 4,255.84
218652 8/15/2024 000012 ELSINORE VALLEY MUNICIPAL, WATER DISTRICT13090465 06/06/24 - 07/06/24 WATER ZONE 52 LOC 01 156.11
52.1806/06/24 - 07/06/24 WATER ZONE 29 LOC 013090521
265.5006/06/24 - 07/06/24 WATER ZONE 71 LOC 013090805
107.6806/06/24 - 07/06/24 WATER 32637
GRUWELL
13091002
4,710.9106/06/24-07/06/24 WATER BASEBALL FIELD13091084
67.4406/09/24 - 07/09/24 WATER ZONE 3 LOC 7 M13095795
200.5006/06/24-07/06/24 WATER BASEBALL FIELD13095808
Total : 5,560.32
218653 8/15/2024 002209 GOD'S FAN CLUB, DBA: PROJECT TOUCH29061-JUN TO RECORD WILDOMAR CITY SHELTER
GRANT -
8,530.00
Total : 8,530.00
218654 8/15/2024 000072 INTERWEST CONSULTING GROUP 457593 CAPITAL IMPROVEMENT MGMT - JUNE 2024 22,778.25 20,560.88GENERAL CITY ADMIN - JUNE 2024474398
18,840.82BUILDING & SAFETY PLAN CHECK
SERVICES -
510096
Total : 62,179.95
218655 8/15/2024 002056 ORACLE AMERICA, INC. 101493202A NEW ERP REPLACEMENT (JUNE) 6/24/24-6/28/
7,364.08
Total : 7,364.08
218656 8/15/2024 000918 TKE ENGINEERING INC 2024-627 TRAFFIC ENGINEERING 05/01/24-05/31/24 2,734.00 36,463.00CIP 026-1, DESING PS&E 05/01/24-05/31/242024-628 2,621.00TS STREET NAME SIGNS REV OF
STANDARD DRA
2024-630
3,108.00CIP 026-2, DESIGN PS&E 05/01/24-05/31/242024-631 30,200.50CIP 025-1, DESIGN PS&E 06/21/24-06/30/242024-792 88 08/15/2024
Voucher List
City of Wildomar
2 3:57:57PM
Page:
Bank code : wf
Voucher Date Vendor Invoice PO # Description/Account Amount 218656 8/15/2024 (Continued)000918 TKE ENGINEERING INC 3,292.00CIP 026-2, DESIGN PS&E 06/01/24-06/31/242024-796 142.00CIP 026-3, DESING/PS&E 02/01/24-06/30242024-797
65.00CONTRACTUAL SVC 06/01/24-06/30/242024-798
520.00CONTRACTUAL SVC 06/01/24-06/30/242024-799
585.00CONTRACTUAL SVC 06/01/24-06/30/242024-800
325.00CONTRACTUAL SVC 06/01/24-06/30/242024-801
455.00CONTRACTUAL SVC 06/01/24-06/30/242024-802
195.00CONTRACTUAL SVC 06/01/24-06/30/242024-803
71.00CONTRACTUAL SVC 06/01/24-06/30/242024-805
1,046.00CONTRACTUAL SVC 06/01/24-06/30/242024-806
231.50CONTRACTUAL SVC 06/01/24-06/30/242024-807
723.00CONTRACTUAL SVC 06/01/24-06/30/242024-808
65.00CONTRACTUAL SVC 06/01/24-06/30/242024-809
2,124.50CONTRACTUAL SVC 06/01/24-06/30/242024-810
65.00CONTRACTUAL SVC 06/01/24-06/30/242024-811
455.00CONTRACTUAL SVC 06/01/24-06/30/242024-812
65.00CONTRACTUAL SVC 06/01/24-06/30/242024-813
71.00CONTRACTUAL SVC 06/01/24-06/30/242024-814
946.50CONTRACTUAL SVC 06/01/24-06/30/242024-815
130.00CONTRACTUAL SVC 06/01/24-06/30/242024-816
65.00CONTRACTUAL SVC 06/01/24-06/30/242024-817
331.00CONTRACTUAL SVC 06/01/24-06/30/242024-818
556.00CONTRACTUAL SVC 06/01/24-06/30/242024-819
Total : 87,651.00
Bank total : 175,541.19 6 Vouchers for bank code : wf
175,541.19Total vouchers :Vouchers in this report 6
89 08/22/2024
Voucher List
City of Wildomar
1 3:49:40PM
Page:
Bank code : wf
Voucher Date Vendor Invoice PO # Description/Account Amount 218677 8/22/2024 001002 ARCHITERRA DESIGN GROUP 32289 04/25/24-05/24/24 SI COORDINATION 125.00 593.7504/25/24-05/24/24 SI COORDINATION32290
406.2504/25/24-05/24/24 CITY PLAN CHECK - 2ND32291
676.3004/25/24-05/24/24 SI COORDINATION32292
1,160.9904/25/24-05/24/24 SI COORDINATION32293
125.0004/25/24-05/24/24 CITY PLAN CHECK - 3RD32294
687.5004/25/24-05/24/24 CITY PLAN CHECK - 1ST32295
375.0004/25/24-05/24/24 CITY PLAN CHECK - 2ND32296
500.0004/25/24-05/24/24 PROJECT MANAGER32297
562.5004/25/24-05/24/24 LADSCAPE DESIGNER32298
31.2504/25/24-05/24/24 LADSCAPE DESIGNER32299
375.0004/25/24-05/24/24 LADSCAPE DESIGNER32300
218.7504/25/24-05/24/24 DIRECTOR OF
PRODUCTION
32301
250.0004/25/24-05/24/24 LANDSCAPE DESIGNER32302
Total : 6,087.29
218678 8/22/2024 001107 PLACEWORKS 83600 JUNE 2024 CONTRACTUAL SVC - BUNDY CANYON
8,382.55
Total : 8,382.55
218679 8/22/2024 000715 RCIT-GIS, ATTN: ACCOUNTS PAYABLE IT0000005991 IT SERVICES RELATED TO STREAMING TO THE
2,366.62
Total : 2,366.62
Bank total : 16,836.46 3 Vouchers for bank code : wf
16,836.46Total vouchers :Vouchers in this report 3
90 08/29/2024
Voucher List
City of Wildomar
1 3:13:56PM
Page:
Bank code : wf
Voucher Date Vendor Invoice PO # Description/Account Amount 218710 8/29/2024 001429 DANIEL PEST CONTROL 24-116 BEEHIVE REMOVAL: LLMD 89-1C ZONE 30 LOC
600.00
200.00MARNA O'BRIEN PARK: BE HIVE REMOVAL
6/26
24-117
Total : 800.00
218711 8/29/2024 001573 GRANICUS, LLC 189511 DATA MIGRATION - MEDIA MANAGER 14,000.00 Total : 14,000.00
218712 8/29/2024 001107 PLACEWORKS 83493 MAY 2024 CONTRACTUAL SVC - BUNDY CANYON
962.50
Total : 962.50
Bank total : 15,762.50 3 Vouchers for bank code : wf
15,762.50Total vouchers :Vouchers in this report 3
91 08/01/2024
Voucher List
City of Wildomar
1 1:30:33PM
Page:
Bank code : wf
Voucher Date Vendor Invoice PO # Description/Account Amount 218602 8/1/2024 001266 ENVIRONMENTAL SYSTEMS RESEARCH, INSTITUTE (ESRI)26215108 ARCGIS ONLINE
GIS/CREATOR/FIELD/VIEWER R
6,100.00
Total : 6,100.00
218603 8/1/2024 001450 FRANCHISE TAX BOARD 80124 WITHHOLDING ORDER - S STANTON CASE #5621
50.00 Total : 50.00
218604 8/1/2024 000685 GREAT AMERICA FINANCIAL SERVIC 37030945 CANON COLOR COPIER SYST. #018-1765784
214.24
Total : 214.24
218605 8/1/2024 001649 HILLSIDE HEATING & A/C INC 71853 0000571 HVAC ANNUAL MAINTENANCE FOR CITY
HALL BU
550.00
Total : 550.00
218606 8/1/2024 001983 OCCUPATIONAL HEALTH CENTERS OF, CALIFORNIA,A MEDICAL CORP83841073 PHYSICAL EXAM W/RAPID ECUP DA SILVA, VIV
213.00
Total : 213.00
218607 8/1/2024 000790 SPARKLETTS 14346613-072024 CITY HALL DRINKING WATER THROUGH 07/20/2
580.70
Total : 580.70
Bank total : 7,707.94 6 Vouchers for bank code : wf
7,707.94Total vouchers :Vouchers in this report 6
92 08/08/2024
Voucher List
City of Wildomar
1 12:28:06PM
Page:
Bank code : wf
Voucher Date Vendor Invoice PO # Description/Account Amount 218619 8/8/2024 000007 ANIMAL FRIENDS OF THE VALLEY,, INC. AUG 2024 ANIMAL CONTROL SERVICE AUG 2024 8,375.00 Total : 8,375.00
218620 8/8/2024 001330 BMW MOTORCYCLES OF RIVERSIDE 6036391/2 BMW MOTORCYCLE MAINTENANCE -
SHERIFF
1,073.74
Total : 1,073.74
218621 8/8/2024 001748 CALIFORNIA CONSULTING, INC. 7044 0000561 GRANT WRITING SERVICE - AUG 2024
RETAINE
5,200.00
Total : 5,200.00
218622 8/8/2024 001678 CALIFORNIA INTERGOVERNMENTAL, RISK AUTHORITY (CIRA)INV-2295 CRIME FY 24-25 6,053.14 Total : 6,053.14
218623 8/8/2024 001622 COMMERCIAL BUILDING MANAGEMENT, SERVICES INC70393 0000529 JULY 2024 JANITORIAL SVC - MARNA
O'BRIEN
4,760.85
0000499 372.36JULY 2024 SUPPLIES - MARNA O'BRIEN70394
Total : 5,133.21
218624 8/8/2024 000700 CPRS 71924 MEMBER ANNUAL - DIST 11 - ANNELLE R.
THR
145.00
Total : 145.00
218625 8/8/2024 001338 DEANZA TERMITE & PEST CONTROL, INC651868A PEST CONTROL MARNA (07/10/24) 27.50 Total : 27.50
218626 8/8/2024 000022 EDISON 080124-4487 07/01/24-07/31/24 20505 PALOMAR ST (MARN
65.24 -8.2407/01/24-07/31/24 20505 PALOMAR ST
(MARN
080124-4487CR
Total : 57.00
218627 8/8/2024 000685 GREAT AMERICA FINANCIAL SERVIC 37085244 CANON COLOR COPIER SYST. #019-1780554
214.24
Total : 214.24
218628 8/8/2024 001649 HILLSIDE HEATING & A/C INC 72299 0000571 HVAC ANNUAL MAINTENANCE FOR CITY
HALL BU
442.42
Total : 442.42
93 08/08/2024
Voucher List
City of Wildomar
2 12:28:06PM
Page:
Bank code : wf
Voucher Date Vendor Invoice PO # Description/Account Amount 218629 8/8/2024 000016 INNOVATIVE DOCUMENT SOLUTIONS 262495 7/1/24-7/31/24 CONTRACT COPIER
SERVICES
1,099.43
Total : 1,099.43
218630 8/8/2024 002188 JEMANE, HEIDI 80724 MILEAGE REIMBURSEMENT 06/01/24-07/31/24
40.20 Total : 40.20
218631 8/8/2024 000647 JOLLY JUMPS 080624 NATIONAL NIGHT OUT 795.00 Total : 795.00
218632 8/8/2024 000185 PITNEY BOWES 3106770386 POSTAGE METER RENTAL 06/16/24-09/15/24 201.85 Total : 201.85
218633 8/8/2024 000186 RIGHTWAY 391155 07/18/24-08/14/24 - PORTA/WASHSTN - WIND
871.34
Total : 871.34
218634 8/8/2024 001921 SCA OF CA, LLC 109435CS CFD 2013-1 ZONE 2 SWEEPS 4,983.60 Total : 4,983.60
218635 8/8/2024 001101 SIGNS BY TOMORROW 32914 (1) DIGITAL CAL SOLVENT CALENDERED VINYL
70.62 128.35(1) COROPLAST (2) FR - CORO STAKE32937
Total : 198.97
218636 8/8/2024 001720 STERICYCLE, INC 8007866993A CONTRACTUAL SHREDDING SVC 151.36 Total : 151.36
218637 8/8/2024 001505 THE ENDEAVOR PRODUCTION, GROUP 1162 MAYOR'S MINUTE - JULY 2024 - KP
OPENING
500.00
Total : 500.00
218638 8/8/2024 001090 T-MOBILE USA INC 9574105435 CASE INVESTIGATION WI241860001 115.00 Total : 115.00
218639 8/8/2024 000437 VERIZON WIRELESS 9969675574 07/23/24-08/22/24 DATA INT CHRG 9239 5,793.97
40.0107/23/24-08/22/24 DATA INTERNET CHRG
619
9969675575
Total : 5,833.98
94 08/08/2024
Voucher List
City of Wildomar
3 12:28:06PM
Page:
Bank code : wf
Voucher Date Vendor Invoice PO # Description/Account Amount Bank total : 41,511.98 21 Vouchers for bank code : wf
41,511.98Total vouchers :Vouchers in this report 21
95 08/15/2024
Voucher List
City of Wildomar
1 3:59:57PM
Page:
Bank code : wf
Voucher Date Vendor Invoice PO # Description/Account Amount 218657 8/15/2024 000031 AFLAC, REMITTANCE PROCESSING, CENTER651985 JULY 2024 CITY MANAGER MEDICAL INS.
BENE
307.07
Total : 307.07
218658 8/15/2024 002296 BUSTOS, ANDRES 81224 DEVELOPER DEPOSIT REFUND OF
UNUSED FUNDS
7,375.11
Total : 7,375.11
218659 8/15/2024 002297 CALIFORNIA SOLAR INTEGRATORS, INC 81224 DEVELOPER DEPOSIT REFUND OF
UNUSED FUNDS
960.85
Total : 960.85
218660 8/15/2024 001761 CHARTER COMMUNICATIONS 6201080724 CABLE THROUGH 09/07/24 - FS61 5.35 Total : 5.35
218661 8/15/2024 000785 CORELOGIC SOLUTIONS, LLC 82219652 JULY 2024 CODE ENFORCEMENT
SOFTWARE
397.75
Total : 397.75
218662 8/15/2024 002118 CORODATA SHREDDING, INC. RS7016524 FINANCE RECORDS STORAGE 7/1/24-7/31/24
53.95 Total : 53.95
218663 8/15/2024 000011 CR&R INC. 38824 WASTE AND RECYCLING SERVICES 08/01/24-08
832.25
Total : 832.25
218664 8/15/2024 000002 CRYSTAL CLEAN MAINTENANCE 803 O JULY 2024 - CITY HALL JANITORIAL
SERVICE
3,214.75
Total : 3,214.75
218665 8/15/2024 001433 DAVIDSON, KIMBERLY 81224 MILEAGE REIMBURSEMENT 07/29/24-07/30/24
116.04
Total : 116.04
218666 8/15/2024 000027 DIRECT TV 082317220X240713 07/12/24 - 08/11/24 CABLE SERVICES - CIT 168.99 Total : 168.99
218667 8/15/2024 000022 EDISON 080124-4293 07/01/24-07/31/24 CSA22 SALES
ACQUISITIO
6,238.96
96 08/15/2024
Voucher List
City of Wildomar
2 3:59:57PM
Page:
Bank code : wf
Voucher Date Vendor Invoice PO # Description/Account Amount 218667 8/15/2024 (Continued)000022 EDISON
172.2107/01/24-07/31/24 ELECTRIC WILDOMAR
CITY
080624-0828
255.8907/01/24-07/31/24 ELECTRIC CFD 2013-001080624-0962
24.3607/01/24-07/31/24 HIDDEN
SPRINGS/CLINTON
080624-1202
207.2407/01/24-07/31/24 ELECTRIC CFD 2013-001080624-1757 132.5507/01/24-07/31/24 ELECTRIC CFD 2013-001080624-4610
66.2707/01/24-07/31/24 CFD ZONE 2080624-4845
523.8706/12/24-07/14/24 CSA 103080624-7481
38.2607/01/24-07/31/24 CFD 2013-1
ORANGE/CORA
080624-7504
225.3907/01/24-07/31/24 CFD ZONE 3080624-7694
132.5307/01/24-07/31/24 CFD ZONE 3080624-8975
251.6607/01/24-07/31/24 ELECTRIC CFD-001 ZONE080624-9127 Total : 8,269.19
218668 8/15/2024 001450 FRANCHISE TAX BOARD 81524 WITHHOLDING ORDER - S STANTON CASE #5621
50.00 Total : 50.00
218669 8/15/2024 002209 GOD'S FAN CLUB, DBA: PROJECT TOUCH29332-JUL TO RECORD WILDOMAR CITY SHELTER
GRANT -
9,975.00
Total : 9,975.00
218670 8/15/2024 001666 INFINITY TECHNOLOGIES 2729 0000564 JULY 2024 GIS CONTRACTUAL SERVICES 3,200.00 0000525 202.50JULY 2024 DATTO OFFICE 365 BACKUP
SERVIC
2781A
0000503 11,300.00JULY 202 MONTHLY IT SERVICES2781B
0000540 510.00JULY 2024 PROOFPOINBT ESSENTIALS
ADVANCE
2781C
0000560 2,424.00JULY 2024 KNOBE4 ORDER2781D
0000573 14,945.00JULY 2024 BLACKBERRY PROTECT 1 YEAR2781E Total : 32,581.50
218671 8/15/2024 002056 ORACLE AMERICA, INC. 101327870 NEW ERP LICENCES 15,165.00 18,008.25NEW ERP REPLACEMENT (JULY)
7/01/24-7/19/
101493202B
Total : 33,173.25
218672 8/15/2024 000185 PITNEY BOWES 72924 POSTAGE METER REFILL 07/29/24 502.25 97 08/15/2024
Voucher List
City of Wildomar
3 3:59:57PM
Page:
Bank code : wf
Voucher Date Vendor Invoice PO # Description/Account Amount (Continued) Total : 502.25 218672 8/15/2024 000185 000185 PITNEY BOWES 218673 8/15/2024 000047 RIVERSIDE COUNTY, SHERIFF'S DEPARTMENTSH0000046315 RIVERSIDE CAL-ID FY 2024-2025 MEMBER AGE
36,632.00
Total : 36,632.00
218674 8/15/2024 002295 SANDOVAL, GILDA 80524 DEVELOPER DEPOSIT REFUND OF
UNUSED FUNDS
585.14
Total : 585.14
218675 8/15/2024 001393 SOCALGAS 80924 07/08/24-08/07/24 GAS - FIRE DEPT 32637 47.60 Total : 47.60
218676 8/15/2024 001806 SOUTHERN CALIFORNIA NEWS, GROUP 11680147 PUBLIC NOTICE - CIP 028-2 & 067-1 1,269.61 498.60PUBLIC NOTICE - NOTICE OF ELECTION11680156
Total : 1,768.21
Bank total : 137,016.25 20 Vouchers for bank code : wf 137,016.25Total vouchers :Vouchers in this report 20
98 08/22/2024
Voucher List
City of Wildomar
1 3:50:14PM
Page:
Bank code : wf
Voucher Date Vendor Invoice PO # Description/Account Amount 218680 8/22/2024 001913 ABSOLUTE INTERNATIONAL, SECURITY INC2020110390 0000473 07/01/24-07/31/24 SECURITY PATROL 9,338.96 0000474 185.4607/01/24-07/31/24 SECURITY PATROL2020110449 Total : 9,524.42
218681 8/22/2024 000088 ACE HARDWARE 308165/3 FACILITIES SUPPLIES 42.29
15.49FACILITIES SUPPLIES308166/3
Total : 57.78
218682 8/22/2024 000031 AFLAC, REMITTANCE PROCESSING, CENTER991640 AUG 2024 CITY MANAGER MEDICAL INS.
BENEF
307.07
Total : 307.07
218683 8/22/2024 001627 AMERICAN EAGLE TROPHIES 12326 (1) ENGRAVED PLATE 3 X 18 52.20 Total : 52.20
218684 8/22/2024 000760 ARMADA ADMINISTRATORS 218677 SEP 2024 PREMIUM - CITY MANAGER 4,278.00 Total : 4,278.00
218685 8/22/2024 000663 BUNDY CANYON SUPER STORAGE 82124 YEARLY PAYMENT FOR STORAGE UNIT C15/A7
5,496.00
Total : 5,496.00
218686 8/22/2024 000367 CINTAS CORPORATION 5224177148 CITY HALL FIRST AID & SAFETY 315.83 Total : 315.83
218687 8/22/2024 001338 DEANZA TERMITE & PEST CONTROL, INC653937A 0000577 PEST CONTROL MARNA (08/13/24) 27.50 Total : 27.50
218688 8/22/2024 002302 DEJARME, ATHENA 82224 DEVELOPERS DEPOSIT REFUND OF
UNSUED FUND
2,528.20
Total : 2,528.20
218689 8/22/2024 000027 DIRECT TV 082317220X240813 08/12/24-09/11/24 CABLE SERVICES - CITY 344.23 Total : 344.23
218690 8/22/2024 002301 DOG WASTE DEPOT 724215 O'BRIEN PARK - DOGGIE WASTE BAGS 135.94 Total : 135.94
218691 8/22/2024 000022 EDISON 081224-2529 07/03/24 - 08/11/24 22378 BUNDY CANYON R 642.14 1,362.5207/15/24 - 08/12/24 ELECTRIC CITY HALL081324-2838 99 08/22/2024
Voucher List
City of Wildomar
2 3:50:14PM
Page:
Bank code : wf
Voucher Date Vendor Invoice PO # Description/Account Amount 218691 8/22/2024 (Continued)000022 EDISON
306.9707/15/24 - 08/12/24 23873 CLINTON KEITH081324-3123 393.9307/15/24 - 08/12/24 23873 CLINTON KEITH081324-3487 394.2107/15/24 - 08/12/24 23873 CLINTON KEITH081324-7255
96.3607/16/24 - 08/13/24 34311 MISSION TRAIL081424-3047
28.5707/16/24 - 08/13/24 31818 CENTRAL ST LS3081424-3243
30.4107/16/24 - 08/13/24 34311 MISSION TRAIL081424-3950
89.0807/16/24 - 08/13/24 31818 CENTRAL TC1081424-5361
88.6107/16/24 -08/13/24 24211 CLINTON KEITH R081424-7372
87.6207/16/24 - 08/13/24 21458 GRAND AVE TC1081424-8688 121.3807/18/24-08/15/24 22628 WILDOMAR TRAIL T081624-0022
13.9807/18/24-08/15/24 31160 CLINTON KEITH RD081624-3767
28.5707/18/24-08/15/24 32975 WILLOW BAY RD081624-5249
93.9307/18/24-08/15/24 32975 WILLOW BAY RD
TC
081624-7633
10,847.7507/16/24-08/13/24 ELECTRIC - TRAFFIC CON081924-7151 Total : 14,626.03
218692 8/22/2024 001762 EMERGENCY-1 RESPONSE, INC. 4642 EMT SERVICE - MOVIE NIGHT AT
WINDSONG PA
183.00
Total : 183.00
218693 8/22/2024 001325 GEOCON WEST, INC. 724070428 CONTRACTUAL SVC THROUGH 07/14/24 1,024.00 Total : 1,024.00
218694 8/22/2024 000685 GREAT AMERICA FINANCIAL SERVIC 37185020 CANON COLOR COPIER SYST. #020-1472515
359.97
214.24CANON COLOR COPIER SYST.
#016-1585799
37189561
Total : 574.21
218695 8/22/2024 001798 GUARDIAN PLUMBERS 80629580 PROFESSIONAL SERVICES 254.26 Total : 254.26
218696 8/22/2024 001652 MARK THOMAS & COMPANY INC. 52291 0000510 DESIGN SERVICES 378.00 Total : 378.00
218697 8/22/2024 001983 OCCUPATIONAL HEALTH CENTERS OF, CALIFORNIA,A MEDICAL CORP83997255 PHYSICAL EXAM W/RAPID ECUP DA SILVA, VIV
72.00 Total : 72.00
100
08/22/2024
Voucher List
City of Wildomar
3 3:50:14PM
Page:
Bank code : wf
Voucher Date Vendor Invoice PO # Description/Account Amount 218698 8/22/2024 001107 PLACEWORKS 83710 JULY 2024 CONTRACTUAL SVC - GP
UPDATE/ER
49,068.00
1,533.75JULY 2024 CONTRACTUAL SVC - PROJECT
RELA
83770
4,130.00JULY 2024 CONTRACTUAL SVC - PROJECT
RELA
83771
2,912.50JULY 2024 CONTRACTUAL SVC - PROJECT
RELA
83775
165.00JULY 2024 CONTRACTUAL SVC - PROJECT
RELA
83776
6,722.50JULY 2024 CONTRACTUAL SVC - PROJECT
RELA
83778
42,719.98JULY 2024 CONTRACTUAL SVC - CLINTON
KEIT
83781
Total : 107,251.73
218699 8/22/2024 000047 RIVERSIDE COUNTY, SHERIFF'S DEPARTMENTSH0000046315 RIVERSIDE CAL-ID FY 2024-2025 MEMBER AGE
36,336.00
Total : 36,336.00
218700 8/22/2024 001807 ROGERS, ANDERSON, MALODY &, SCOTT LLP75692 JULY 2024 FOR FY23/24 AUDIT - CITY OF WI 12,395.00 Total : 12,395.00
218701 8/22/2024 002052 ST. FRANCIS ELECTRIC 23164149 TRAFFIC SIGNAL MAINTENANCE SERVICES JULY
1,480.75
Total : 1,480.75
218702 8/22/2024 001258 SUNBELT RENTALS, INC. 157498316-0001A EQUIPMENT RENTAL 382.08 Total : 382.08
218703 8/22/2024 002236 XAV ENTERTAINMENT 000012 STAGE & SOUND - MOVIE NIGHT 8/2/24 960.00 Total : 960.00
Bank total : 198,984.23 24 Vouchers for bank code : wf 198,984.23Total vouchers :Vouchers in this report 24
101
08/22/2024
Voucher List
City of Wildomar
4 3:50:14PM
Page:
Bank code : wf
Voucher Date Vendor Invoice PO # Description/Account Amount 102
08/29/2024
Voucher List
City of Wildomar
1 3:14:48PM
Page:
Bank code : wf
Voucher Date Vendor Invoice PO # Description/Account Amount 218713 8/29/2024 002299 A. ANDREWS & SONS LLC 17068 0000581 CITY HALL SEWAGE CLENUP - 2ND FLOOR 2,500.00 Total : 2,500.00
218714 8/29/2024 000088 ACE HARDWARE 308197/3 FACILITIES SUPPLIES 73.87
20.63FACILITIES SUPPLIES308199/3
51.63FACILITIES SUPPLIES308201/3
88.40FACILITIES SUPPLIES308206/3
33.04FACILITIES SUPPLIES308224/3
Total : 267.57
218715 8/29/2024 001002 ARCHITERRA DESIGN GROUP 32551 06/25/24-07/24/24 CIP 099, DESIGN PS&E 5,730.00 9,245.2506/25/24-07/24/24 CIP 099, DESIGN PS&E32552
Total : 14,975.25
218716 8/29/2024 001678 CALIFORNIA INTERGOVERNMENTAL, RISK AUTHORITY (CIRA)INV-2402 TERMINATION FY 24-25 5,347.39 Total : 5,347.39
218717 8/29/2024 001799 COUNTY OF RIVERSIDE PUBLIC, SAFETY ENTERPRISE COMMUNIPE0000001977 MONTHLY RADIO COMMUNICATION -
SHERIFF
761.94
Total : 761.94
218718 8/29/2024 001338 DEANZA TERMITE & PEST CONTROL, INC654211 0000577 PEST CONTROL CITY HALL (08/16/24) 315.00 Total : 315.00
218719 8/29/2024 001300 DELL MARKETING L.P. 10766500064 0000578 DELL DESKTOP FOR COMMUNITY
SERVICES
1,266.20
0000579 1,456.50REPLACEMENT DESKTOP (PW)1076697044
Total : 2,722.70
218720 8/29/2024 000058 DEPARTMENT OF JUSTICE 755881 JULY 2024 FINGERPRINT APPS (1) 49.00 Total : 49.00
218721 8/29/2024 002285 DOWN TO EARTH LAND CLEARING, SOLUTIONS, INC.CHABLILS725 0000583 TACTOR MOW 7,800.00 Total : 7,800.00
218722 8/29/2024 002300 DOWNTOWN FORD SALES 9096,9100,9101,9102 0000582 2023 FORD F150 CREWCAB PICKUP 4X4 VIN: 1
176,956.21
Total : 176,956.21
103
08/29/2024
Voucher List
City of Wildomar
2 3:14:48PM
Page:
Bank code : wf
Voucher Date Vendor Invoice PO # Description/Account Amount 218723 8/29/2024 000012 ELSINORE VALLEY MUNICIPAL, WATER DISTRICT12152878 07/10/24-08/10/24 WATER ZONE 3 LOC 25 M1
1,888.42
173.7507/06/24-08/06/24 WATER ZONE 52 LOC 113144223
50.5007/06/24-08/06/24 WATER ZONE 29 LOC 0213144279
273.1307/06/24-08/06/24 WATER ZONE 3 LOC 7 M113144562
105.1107/06/24-08/06/24 WATER 32637 GRUWELL -13144759
7,633.6407/06/24-08/06/24 WATER BASEBALL FIELD13144841
111.9407/09/24-08/09/24 WATER ZONE 71 LOC 113149562
206.0207/09/24-08/09/24 WATER HERITAGE PK
(AUT
13149575
1,593.3007/10/24-08/10/24 WATER ZONE 3 LOC 25
M2
13152877
1,305.7807/10/24-08/10/24 WATER ZONE 3 LOC 24
M1
13154646
599.1707/10/24-08/10/24 WATER CFD 2013-1, ZONE13155813
666.0407/10/24-08/10/24 WATER MALAGA
GATEWAY P
13155972
1,310.2507/13/24-08/13/24 WATER ZONE 42 LOC 01
M
13156731
315.2707/13/24-08/13/24 WATER ZONE 42 LOC 03
M
13156983
438.4607/13/24-08/13/24 WATER ZONE 42 LOC 01
M
13156984
Total : 16,670.78
218724 8/29/2024 001450 FRANCHISE TAX BOARD 82924 WITHHOLDING ORDER - S STANTON CASE #5621
50.00 Total : 50.00
218725 8/29/2024 000685 GREAT AMERICA FINANCIAL SERVIC 37247479 CANON COLOR COPIER SYST. #018-1765784
214.24
Total : 214.24
218726 8/29/2024 001798 GUARDIAN PLUMBERS 80986449 PROFESSIONAL SERVICES 892.04 Total : 892.04
218727 8/29/2024 001911 HDL SOFTWARE LLC. SIN042292 JULY 2024 HDL FEES 3,201.93 Total : 3,201.93
218728 8/29/2024 001649 HILLSIDE HEATING & A/C INC 72506 0000571 HVAC ANNUAL MAINTENANCE FOR CITY
HALL BU
1,970.00
104
08/29/2024
Voucher List
City of Wildomar
3 3:14:48PM
Page:
Bank code : wf
Voucher Date Vendor Invoice PO # Description/Account Amount (Continued) Total : 1,970.00 218728 8/29/2024 001649 001649 HILLSIDE HEATING & A/C INC 218729 8/29/2024 001933 HONOR PLUMBING CO 758 SERVICE - MAINTENANCE/REPAIR 725.00 Total : 725.00
218730 8/29/2024 001666 INFINITY TECHNOLOGIES 2730 GIS SPECIAL PROJECTS (HOURLY) 722.50 Total : 722.50
218731 8/29/2024 001640 JAMES MCMINN INC 82824A FINAL PROGRESS PAYMENT AND
RETENTION REL
200,463.44
Total : 200,463.44
218732 8/29/2024 002318 JAMES MCMINN INC, AND ATP 82824D FINAL PROGRESS PAYMENT FOR JMI/ATP GENER
800,539.15
Total : 800,539.15
218733 8/29/2024 002315 JAMES MCMINN INC, AND BMP SOLUTIONS82824E FINAL PROGRESS PAYMENTAND
RETENTION RELE
15,160.00
Total : 15,160.00
218734 8/29/2024 002316 JAMES MCMINN INC, AND MANHOLE ADJUSTING82824B FINAL PROGRESS PAYMENT/RETENTION
RELEASE
8,224.00
Total : 8,224.00
218735 8/29/2024 002317 JAMES MCMINN INC, AND ROADSAFE 82824F FINAL PROGRESS PAYMENT AND
RETENTION REL
4,600.00
Total : 4,600.00
218736 8/29/2024 002314 JAMES MCMINN INC, AND SUPERIOR 82824C FINAL PAYMENT/RETENTION RELEASE FOR JMI/
36,557.00
Total : 36,557.00
218737 8/29/2024 000304 JOE A. GONSALVES & SON 161879 0000572 AUG 2024 PROF. CONTRACTUAL
LEGISLATIVE A
3,000.00
Total : 3,000.00
218738 8/29/2024 002305 MAJESTIC PRINT INC. 76417 OFFICE ENVELOPES 987.32 Total : 987.32
218739 8/29/2024 001983 OCCUPATIONAL HEALTH CENTERS OF, CALIFORNIA,A MEDICAL CORP84069828 PHYSICAL EXAM W/RAPID ECUP
YEOMANS, HEAT
213.00
105
08/29/2024
Voucher List
City of Wildomar
4 3:14:48PM
Page:
Bank code : wf
Voucher Date Vendor Invoice PO # Description/Account Amount (Continued) Total : 213.00 218739 8/29/2024 001983 001983 OCCUPATIONAL HEALTH CENTERS OF, CALIFORNIA,A MEDICAL CORP 218740 8/29/2024 002056 ORACLE AMERICA, INC. 101513810 NEW ERP REPLACEMENT(AUGUST) 7/21/24-8/23
23,852.80
Total : 23,852.80
218741 8/29/2024 001107 PLACEWORKS 83672 JULY 2024 CONTRACTUAL SVC - BUNDY CANYON
5,747.50
Total : 5,747.50
218742 8/29/2024 000042 PV MAINTENANCE, INC. 005-283 CITYWIDE MAINT. CONTRACTUAL
SERVICES - J
74,630.21
Total : 74,630.21
218743 8/29/2024 000186 RIGHTWAY 394559 08/15/24-09/11/24 - PORTA/WASHSTN - WIND
803.50
Total : 803.50
218744 8/29/2024 000790 SPARKLETTS 14346613-081724 CITY HALL DRINKING WATER THROUGH 08/17/2
663.53
Total : 663.53
218745 8/29/2024 000378 TEMECULA VALLEY PIPE & SUPPLY 638118A BASEBALL FIELD DEPT SUPPLIES 402.28 1,033.76MARNA O'BRIEN - IRRIGATION638120
Total : 1,436.04
218746 8/29/2024 001090 T-MOBILE USA INC 9575238097 CASE INVESTIGATION WI241860001 165.00 Total : 165.00
Bank total : 1,413,184.04 34 Vouchers for bank code : wf 1,413,184.04Total vouchers :Vouchers in this report 34
106
ACH Date Payee Description Amount
8/1/2024Wells Fargo Bank Admin Fee 41.00$
8/5/2024 Big Easy Storage Fleet Vehicle Storage 299.00 $ 8/5/2024 Big Easy Storage Fleet Vehicle Storage 299.00 $ 8/5/2024 Big Easy Storage Fleet Vehicle Storage 299.00 $ 8/13/2024Frontier Communications Monthly Phone and Internet Services 81.47$ 8/13/2024Viasat, Inc. Cemetery Phone and Internet 177.53$ 8/13/2024Viasat, Inc. Cemetery Phone and Internet 417.53$ 8/16/2024Frontier Communications Monthly Phone and Internet Services 159.99$ 8/19/2024 US Bank
Credit Card Statement Payment - Business Meals,
Conference Expenses, Organizational Memberships,
Special Event Supplies, Repairs & Maintenance, and
Office Supplies
12,898.65$
8/20/2024Enterprise Fleet ManagementMonthly City Vehicle Lease Payment 5,645.98$ 8/27/2024Frontier Communications Monthly Phone and Internet Services 614.64$ 8/27/2024Frontier Communications Monthly Phone and Internet Services 56.98$ TOTAL 20,990.77$
City of Wildomar
Wire Transfer Register
8/31/2024
107
ACH Date Payee Description Amount
8/15/2024 Heartland Payroll 7/27/2024-8/9/2024 142,912.14$ 8/29/2024 Heartland Payroll 8/10/2024-8/23/2024 142,516.50$ 8/30/2024 Heartland Payroll 8/1/2024-8/31/2024 1,472.42$ TOTAL 286,901.06$
City of Wildomar
Payroll Warrant Register
9/1/2024
108
CITY OF WILDOMAR
CC - REGULAR MEETING
CONSENT CALENDAR
Agenda Staff Report # 1.4
Meeting Date: September 11, 2024
SUBJECT:
July 2024 City Treasurers Report
SUBMITTED BY:
Adam Jantz, Finance Manager
PREPARED BY:
Adam Jantz, Finance Manager
ACTION:
Approve the Treasurer’s Report for July 2024.
SUMMARY:
July 2024 City Treasurer's Report
DISCUSSION:
Attached is the Treasurer’s Report for Cash and Investments for the month of July 2024. The City utilizes both the California State Treasurer’s Local Agency Investment Fund (LAIF) and the California Asset Management Program (CAMP) for its city investments.
On October 12th, 2022, the City entered into an agreement with PFM Asset Management as an investment advisor for the City’s CAMP investment pool and established an additional managed CAMP account for long-term investments. Over time, this is expected to increase the returns on the City investments above the normal CAMP pool rate.
In over this month, the City made a transfer of excess cash to the investment account in the amount of $5,000,000. The cash came from funds 110, 201, 420, 421, and 461.
FISCAL IMPACT:
This is only a report of balances for the City, therefore it has no fiscal impact.
ACCOUNT CODE:
100-1012
100-1011
110-1011
115-1011
120-1011
201-1011
212-1011
300-1011
301-1011
420-1011
421-1011
440-1011
461-1011
109
ATTACHMENTS:
July 2024 City Treasurer's Report
110
BEGINNING + (-) ENDING
FUND ACCOUN T INSTITUTION BALANCE DEPOSITS WITHDRAWAL S BALANCE RATE All All WELLS FARGO $ 10,762,957.3 8 $ 3,241,629.8 0 (7,447,887.69) $ 6,556,699.4 9 5.16957% TOTAL $ 10,762,957.3 8 $ 3,241,629.8 0 $ (7,447,887.69 ) $ 6,556,699.4 9
AVERAGE
PERCENT OF DAYS STATED
FUND BOOK VALUE FACE VALU E MARKET VALUE PORTFOLIO TO MAT. RATE 100 $ 5,054,794.50 $ 5,054,794.50 $ 5,054,794.50 12.53% N/ A 4.550% Various $ 12,259,517.10 $ 12,259,517.10 $ 12,259,517.10 30.40% N/ A 5.430% Various $ 22,765,700.48 $ 22,765,700.48 $ 23,015,471.1 5 57.07% 891 4.590% TOTAL $ 40,080,012.08 $ 40,080,012.08 $ 40,329,782.7 5 100.00% CITY $ 46,636,711.57
+ + (-)
BEGINNING INTEREST WITHDRAWALS / ENDING STATED
FUND BALANCE PURCHASES DEPOSITED SALES BALANC E RATE
100 General $ 4,998,397.73 $ 0.00 $ 56,396.77 $ 0.00 $ 5,054,794.50 4.550% 100 General $ 4,971,957.0 4 $ 0.00 $ 22,882.52 $ 0.00 $ 4,994,839.56 5.430% 115 ARP A $ 1,584,955.60 $ 0.00 $ 7,294.47 $ 0.00 $ 1,592,250.07 5.430% 120 A A $ 2,600,828.5 4 $ 0.00 $ 11,969.8 4 $ 0.00 $ 2,612,798.38 5.430% 461 DIF Park I m $ 2,619,809.1 5 $ 0.00 $ 12,057.19 $ 0.00 $ 2,631,866.3 4 5.430% 301 ENDWMN T $ 425,803.07 $ 0.00 $ 1,959.68 $ 0.00 $ 427,762.75 5.430% 100 General $ 6,189,014.66 $ 0.00 $ 16,700.33 $ 0.00 $ 6,205,714.99 4.590% 110 DEVAG $ 503,470.6
4 $ 1,829,099.9 4 $ 6,266.35 $ 0.00 $ 2,338,836.93 4.590% 120 A A $ 6,292,982.66 $ 0.00 $ 16,955.33 $ 0.00 $ 6,309,937.99 4.590% 201 Measure A $ 0.00 $ 1,170,900.06 $ 3,143.23 $ 0.00 $ 1,174,043.29 4.590% 212 WASTE $ 1,043,148.00 $ 0.00 $ 2,810.02 $ 0.00 $ 1,045,958.02 4.590% 300 CEM $ 1,043,148.00 $ 0.00 $ 2,810.02 $ 0.00 $ 1,045,958.02 4.590% 420 Public Fa
c $ 0.00 $ 500,000.00 $ 1,342.23 $ 0.00 $ 501,342.23 4.590% 421 Police Fac $ 0.00 $ 500,000.00 $ 1,342.23 $ 0.00 $ 501,342.23 4.590% 440 DIF Roads $ 2,632,789.72 $ 0.00 $ 2,684.45 $ 0.00 $ 2,635,474.17 4.590% 461 DIF Park I
m $ 0.00 $ 1,000,000.00 $ 7,092.60 $ 0.00 $ 1,007,092.60 4.590% TOTAL $ 34,906,304.82 $ 5,000,000.00 $ 173,707.26 $ 0.00 $ 40,080,012.08
CAMP MANAGED ACCOUNT
CAMP MANAGED ACCOUNT
CAMP MANAGED ACCOUNT
CAMP POOL
CAMP MANAGED ACCOUNT
CAMP MANAGED ACCOUNT
CAMP MANAGED ACCOUNT
CAMP MANAGED ACCOUNT
CAMP MANAGED ACCOUNT
CAMP MANAGED ACCOUNT
CASH AND INVESTMENT PORTFOLIO
TREASURER'S REPORT FOR
CITY OF WILDOMAR
CITY CASH
CITY INVESTMENT
BREAKDOWN
TOTAL CASH AND INVESTMENTS
July 2024
In compliance with the California Code Section 53646, as City Treasurer for the City of Wildomar, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months, and that all investments are in compliance with the City's Statement of Investment Policy.
I also certify that this report reflects all Government Agency pooled investments and all of the City's Bank Balances.
ISSUER
CAMP POOL
CAMP POOL
LOCAL AGENCY INVESTMENT FUND
LOCAL AGENCY INVESTMENT FUNDS
ISSUER
CAMP POOL
CAMP POOL
CAMP POOL
CAMP MANAGED ACCOUNT
CAMP MANAGED ACCOUNT
Heidi Schrader
Heidi Schrader
City Treasurer
Date
8/15/2024
111
CITY OF WILDOMAR
CC - REGULAR MEETING
CONSENT CALENDAR
Agenda Staff Report # 1.5
Meeting Date: September 11, 2024
SUBJECT:
Memorandum of Understanding (MOU) with the County of
Riverside for Richard St. Improvements
SUBMITTED BY:
Jason Farag, Public Works Director
PREPARED BY:
Cameron Luna, Associate Engineer
ACTION:
Authorize the City Manager to sign the Memorandum of Understanding (MOU) with the County of Riverside.
SUMMARY:
The County of Riverside is proposing to pave Richard St., a shared road between the County of Riverside and City of Wildomar, at their cost. The City will accept its half of the roadway for maintenance upon completion of the work by the County.
BACKGROUND:
In December 2023, the County of Riverside (County) contacted the City of Wildomar (City) regarding paving Richard Street from Grand Avenue to the end of Richard Street. Richard Street is a non-maintained dirt road located at the southwest City limits between the County and the City, north of Corydon Rd. and west of Grand Ave. The roadway is shared between the County and the City, with one half of the road in each agency's jurisdiction.
The County is proposing to pave Richard St. as a 26’ wide roadway. The County will be the lead agency and will be responsible for paving the entire road, at no cost to the City.
DISCUSSION:
To allow the County to complete the paving of Richard St., a Memorandum of Understanding (MOU) between the City and the County has been proposed to identify roles and responsibilities. A copy of the proposed MOU is included as Attachment A. As outlined in the MOU, the City will agree to accept the portion of Richard Street within its jurisdictional boundary for public use and will also agree to accept the City's half of the road into the City's maintained road system, upon completion of the improvements. The County has agreed to take the same actions on their portion of the road.
After completion of the Richard St. improvements, each agency will be responsible to maintain their respective half of the street. The County and City can also choose to partner on future pavement maintenance on this shared road, with each agency contributing their share to the designated lead agency to perform the maintenance.
Staff recommends that the City Council authorize the City Manager to execute the MOU with the County of Riverside.
112
FISCAL IMPACT:
As noted in the MOU, the City will agree to issue a no-cost encroachment permit to the County to allow them to perform the work. The City is not responsible for any of the construction costs, but the City will be responsible for the future maintenance of the roadway once it has been paved. Maintenance may be funded through a variety of fund sources including, but not limited to, Gas Tax, Measure A, Measure AA, and RMRA and will be funded through the annual maintenance budget.
ATTACHMENTS:
A - Memorandum of Understanding for Richard St.
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29 MEMORANDUM OF UNDERSTAND BY AND BETWEEN
THE COUNTY OF RIVERSIDE
AND
THE CITY OF WILDOMAR
FOR
RICHARD STREET IMPROVEMENTS
This Memorandum of Understanding (hereinafter “MOU”) is entered into this ____ day of ________________, 2024, by and between the County of Riverside, a political subdivision of the State of California, on behalf of its Transportation Department (hereinafter "COUNTY") and the City of Wildomar, a municipal corporation, (hereinafter “CITY”) for the provision of certain roadway improvements on Richard Street located within the jurisdictional boundaries of both the COUNTY and the CITY.
RECITALS
A. WHEREAS, COUNTY and CITY have determined that there is a great need for roadway improvements on Richard Street from Grand Avenue to the end of Richard Street (“End”) as shown in Exhibit A (Vicinity Map).
B. WHEREAS, the centerline of Richard Street is the jurisdictional boundary between the COUNTY and CITY.
C. WHEREAS, COUNTY has proposed to use its own forces to pave the length of Richard Street from Grand Avenue to End and County has proposed to pa y for said improvements from the COUNTY’s Unincorporated Initiative Fund.
AGREEMENT
NOW THEREFORE, in consideration of the mutual promises contained herein, the parties hereto agree as follows:
SECTION 1 • COUNTY AGREES:
1. Contingent upon a resolution adopted by the COUNTY Board of Supervisors pursuant to Streets and Highways Code section 1686, to fund one hundred (100) percent of the cost of the Richard Street improvements and to use its own forces to pave the length of Richard Street from Grand Avenue to End as shown in Exhibit A (Vicinity Map). In the event that the COUNTY Board of Supervisors does not adopt said resolution, this MOU shall be terminated and be of no force and effect.
2. Contingent upon a resolution adopted by the COUNTY Board of Supervisors and concurrent with action by the 114
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29 CITY to accept the portion of Richard Street within the jurisdictional boundary of CITY for public use , the COUNTY to accept the portion of Richard Street within the jurisdictional boundary of COUNTY for public use upon completion of the Richard Street improvements.
3. Contingent upon a resolution adopted by the COUNTY Board of Supervisors and concurrent with action by the CITY to accept the portion of Richard Street within the jurisdictional boundary of CITY into the CITY’s maintained road system, the COUNTY to accept the portion of Richard Street within the jurisdictional boundary of COUNTY into the COUNTY’s maintained road system upon completion of the Richard Street improvements.
SECTION 2 • CITY AGREES:
1. To accept the portion of Richard Street within the jurisdictional boundary of CITY for public use upon completion of the Richard Street improvements.
2. To accept the portion of Richard Street within the jurisdictional boundary of CITY into the CITY’s maintained road system upon completion of the Richard Street improvements.
SECTION 3 • IT IS MUTUALLY AGREED AS FOLLOWS:
1. Construction by COUNTY of improvements for Richard Street shall not be commenced until an Encroachment Permit to COUNTY authorizing such work has been issued by CITY at no cost to COUNTY.
2. Ownership and title to all materials, equipment, and appurtenances installed as part of the Richard Street improvements will be automatically vested within the jurisdiction in which the improvements reside, and no further agreement will be necessary to transfer ownership.
3. After completion of the Richard Street improvements, neither COUNTY nor CITY shall be responsible for any maintenance of the Richard Street improvements that are located outside of their respective right of way boundaries.
4. No alteration or variation of the terms of this MOU shall be valid unless made in writing and signed by both parties and no oral understanding or agreement not incorporated herein shall be binding on either party hereto.
5. This MOU and the exhibits herein contain the entire agreement between the parties, and are intended by the parties to completely state the agreement in full. Any agreement or representation respecting the matters dealt 115
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29 with herein or the duties of any party in relation thereto, not expressly set forth in this MOU, is null and void.
6. Nothing in the provisions of this MOU is intended to create duties or obligations to or rights in third parties not parties to this MOU or affect the legal liability of either party to the MOU by imposing any standard of care with respect to the maintenance of roads different from the standard of care imposed by law.
7. This MOU may be executed in any number of counterparts, each of which will be an original, but all of which together will constitute one instrument. Each party to this MOU agrees to the use of electronic signatures, such as digital signatures that meet the requirements of the California Uniform Electronic Transactions Act ((“CUETA”) Cal. Civ. Code §§ 1633.1 to 1633.17), for executing this MOU. The parties further agree that the electronic signatures of the parties included in this MOU are intended to authenticate this writing and to have the same force and effect as manual signatures. Electronic signature means an electronic sound, symbol, or process attached to or logically associated with an electronic record and executed or adopted by a person with the intent to sign the electronic record pursuant to the CUETA as amended from time to time. The CUETA authorizes use of an electronic signature for transactions and contracts among parties in California, including a government agency. Digital signature means an electronic identifier, created by computer, intended by the party using it to have the same force and effect as the use of a manual signature, and shall be reasonably relied upon by the parties. For purposes of this section, a digital signature is a type of "electronic signature" as defined in subdivision (i) of Section 1633.2 of the Civil Code.
8. This MOU shall terminate upon completion of the Richard Street improvements and acceptance of Richard Street for public use and into the COUNTY’s and CITY’s maintained road systems as set forth above or upon mutual agreement of the parties unless otherwise set forth herein. [Signature Page Follows]
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29 APPROVALS
COUNTY Approvals
RECOMMENDED FOR APPROVAL:
______________________ Dated: __________
Dennis Acuna
Director of Transportation
APPROVED AS TO FORM:
COUNTY COUNSEL
_______________________ Dated: ___________
Deputy County Counsel
APPROVAL BY THE BOARD OF SUPERVISORS
_____________________ Dated: __________
PRINTED NAME
Chairman, Riverside County Board of Supervisors
ATTEST:
CLERK OF THE BOARD
______________________ Dated: __________
Deputy
(SEAL)
CITY OF WILDOMAR Approvals
APPROVED BY:
______________________ Dated: _______
PRINTED NAME
TITLE
APPROVED AS TO FORM:
______________________ Dated: _______
PRINTED NAME
TITLE
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29 EXHIBIT A
VICINITY MAP
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EXHIBIT “A”
RICHARD STREET
LEGAL DESCRIPTION
ALL THOSE PORTIONS OF LAND LYING WITHIN SECTIONS 28 AND 29, TOWNSHIP 6 SOUTH, RANGE 4 WEST, SAN BERNARDINO MERIDIAN, AND WITHIN R ANCHO LA LAGUNA (STEARNS) DESCRIBED AS FOLLOWS:
PARCEL 1
ALL OF LOT “A” OF PARCEL MAP 8388, BOOK 48, PAGE 62 OF PARCEL MAPS, RECORDS OF RIVERSIDE COUNTY CALIFORNIA.
CONTAINING 0.29 ACRES, MORE OR LESS.
SEE EXHIBIT “B” ATTACHED HERETO AND BY THIS REFEREN CE MADE A PART HEREOF.
PARCEL 2
THE NORTHWESTERLY 30.00 FEET OF THAT CERTAIN 60.00 FOOT WIDE PARCEL OF LAND DESCRIBED BY DECLARATION OF DEDICATION RECORDED MARCH 11, 1964 IN BOOK 3634, PAGE 384, OFFICIAL RECORDS OF RIVERSIDE COUNTY CALIFORNI A.
CONTAINING 0.36 ACRES, MORE OR LESS.
SEE EXHIBIT “B” ATTACHED HERETO AND BY THIS REFEREN CE MADE A PART HEREOF.
PREPARED UNDER MY SUPERVISION:
__________________________________
RYAN HOLM, P.L.S. 9472
__________________________________
DATED:
9-30-22
24 6/19/2024
119
MB 182/63-65
TR 22096
PARCEL 1
PARCEL 2
PARCEL 4
PARCEL 3
LOT "A"
LOT "C"
LOT "B"
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30'
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COUNTY
CITY
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GRAND AVENUE
COUNTY OF RIVERSIDE
CITY OF W
ILDOMAR
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SURVEY DIVISION
COUNTY OF RIVERSIDE TRANSPORTATION DEPARTMENT,
SCALE:
PREPARED BY:
DATE:
APPROVED BY: DATE:
DOCUMENT. ALL PRIMARY CALLS ARE LOCATED IN THE WRITTEN DESCRIPTION.
THIS PLAT IS AN AID IN LOCATING THE PARCEL(S) DESCRIBED IN THE PRECEDING PROJECT:
SHEET OF
WO No.:
PCL No.:
NTS
1 1
ALL DATA SHOWN HEREON, PER THE ASSOCIATED REFERENCE
D300085D
EXHIBIT "B"
NTS
INDICATES AREA OF ACCEPTANCE
INDICATES CITY / COUNTY BOUNDARY
INDICATES ASSESSOR PARCEL LINE
RECORDS OF SAID COUNTY, CALIFORNIA.
AS INSTRUMENT NO. 178474, OFFICIAL
NO. 84-304, RECORDED AUGUST 15, 1984
MAINTAINED ROAD SYSTEM PER RESOLUTION
PURPOSES BUT NOT INTO THE COUNTY
ACCEPTED FOR PUBLIC ROAD AND UTILITY
RECORDS OF RIVERSIDE COUNTY, CALIFORNIA.
8388, BOOK 48, PAGE 62 OF PARCEL MAPS,
PUBLIC UTILITY PURPOSES PER PARCEL MAP
DEDICATED TO PUBLIC USE FOR STREET AND
CALIFORNIA.
OFFICIAL RECORDS OF RIVERSIDE COUNTY,
MARCH 11, 1964 IN BOOK 3634, PAGE 384,
DECLARATION OF DEDICATION RECORDED
PUBLIC ROAD AND UTILITY PURPOSES PER
IRREVOCABLE OFFER OF DEDICATION FOR
N/A
R. HOLM
6/19/2024
ACCEPTING A PORTION OF RICHARD STREET
PARCEL 1
PARCEL 2
ACCEPTING PORTIONS OF RICHARD STREET
9-30-22
24 6/19/2024
120
CITY OF WILDOMAR
CC - REGULAR MEETING
CONSENT CALENDAR
Agenda Staff Report # 1.6
Meeting Date: September 11, 2024
SUBJECT:
Tri-Party Consultant Service Agreement for "The Bluffs at Hidden Springs" Specific Plan and EIR (PLN 24-0048)
SUBMITTED BY:
Matthew Bassi, Community Development Director
PREPARED BY:
Matthew Bassi, Community Development Director
ACTION:
1. Authorize the City Manager to execute a Tri-Party Consultant Services Agreement (Attachment A) between the City of Wildomar, The Bluffs at Hidden Springs, LLC, Inc. and PlaceWorks, Inc. for the preparation of The Bluffs Specific Plan (SP) and Environmental Impact Report (EIR); and
2. Authorize the City Manager to execute a Consultant Services Agreement/Contract between the City of Wildomar and PlaceWorks, Inc. for preparation of a Specific Plan and Environmental Impact Report for the Bluffs at Hidden Springs Project.
SUMMARY:
The Planning Department on August 15, 2024 received a new/updated development application package for a proposed Specific Plan and EIR for the "Bluffs @ Hidden Springs" Specific Plan and EIR. The Applicant (The Bluffs at Hidden Springs, LLC, Tom Clark) is proposing the following development applications for Planning Commission and City Council review and consideration:
1)
CEQA/EIR:
In accordance with California Code of Regulations Title 14, Article 7 of the CEQA Guidelines, the Bluffs at Hidden Springs Specific Plan project requires preparation and certification of an EIR to address environmental impacts associated with the project.
2)
General Plan Amendment (GPA)/Change of Zone (CZ):
The Applicant is requesting a
GPA and CZ to change the new General Plan land use and zoning designations from Mixed Use High (MUH, 30 units/acre) to Mixed Use Low (MUL, 5 - 30 units/acre) to create more flexibility in the design and marketability of the specific plan. Both the GPA and CZ requires Planning Commission and City Council review.
3)
Specific Plan (SP):
In accordance with California Government Code Section 65450 et seq., and Chapter 17.08 of the Wildomar Municipal Code, the proposed project will require the preparation and approval of a Specific Plan for the 165-acre +/- project area. The SP requires Planning Commission and City Council review.
4)
Tentative Tract Map (TTM):
In accordance with Title 16 (Subdivisions) of the WMC,
implementation of the Specific Plan will require subdivision of the 165-acre project area to meet the mixed use needs of the Applicant to sell and develop individual parcels under the 121
specific plan land use and development standards.
DISCUSSION:
Based on review of the proposed development applications, and in accordance with California Environmental Quality Act (CEQA), the Planning Department has determined that the proposal by the Applicant will require the preparation and processing of an EIR and Specific Plan. In a bit of a different approach, the Applicant has requested that the City take the lead on preparing the EIR, Technical Studies and Specific Plan document (the Tentative Tract Map will be prepared by the Applicant’s Engineering team and submitted to the City for review and compliance).
To accommodate this request, the Planning Department has asked our on-call CEQA and Staff consultant team (PlaceWorks, Inc.) to submit a Scope of Work and Budget to prepare the EIR, Technical Studies and Specific Plan document. It is important to note that PlaceWorks is one of four on-call CEQA consultants the city has and the Applicant has specifically chosen PlaceWorks to prepare the documents based on their experience in these areas. It is also important to note that PlaceWorks will be directly under contract with the City and not the Applicant. The Applicant has reviewed the scope of work and budget and has agreed to pay the costs in accordance with city rules and policies.
To accommodate this arrangement, a tri-party agreement must be approved by the City Council before any work begins on project. The EIR, Technical Studies, and SP budget for the project has a total compensation of a “not-to-exceed” amount of $960,859
. With the City’s
standard CEQA administrative charge of
$10,362
and City Attorney charges of $35,000, the
total cost to prepare the EIR and Specific Plan is
$1,006,221
. This cost will be paid by the
Applicant and all work will be charged against the EIR/SP account.
In accordance with the provisions of the agreement, the Applicant is being permitted to pay the total cost of the EIR/SP in three (3) payments. City and Applicant agree that the total cost will be paid in three (3) installments. The first payment of $335,407 shall be due on or before October 1, 2024. The second payment of $335,407 shall be due on or before February 1, 2025. The 3rd (final) payment of $335,407 shall be due on or before June 1, 2025. The first payment will allow Staff and PlaceWorks to begin the EIR/SP process. The estimated time frame to prepare and process the EIR/SP is approximately 18 months, including public hearings before the Planning Commission and City Council.
FISCAL IMPACT:
The preparation of the EIR, Technical Studies, and Specific Plan are the sole responsibility of the Applicant (The Bluffs at Hidden Springs, LLC, Tom Clark) as outlined in the Tri-Party Agreement and the City bears no costs with their completion. The Applicant has also paid the required fixed fee application fees ($59,882) which will cover the City’s costs of processing the Specific Plan, General Plan Amendment, Change of Zone, and Tentative Tract Map development applications. All staff and contractor costs associated with the processing of these applications have already been budgeted for in the General Fund.
ACCOUNT CODE:
100-430-4320
ATTACHMENTS:
Attach A-MND-Tri Party Agreement 9-11-24 - signed.pdf
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THE BLUFFS SPECIFIC PLAN AND CEQA/EIR DOCUMENT
PREPARATION AND DEPOSIT CONTRACT
The Bluffs Specific Plan and CEQA /EIR Document Preparation and Deposit Contract (“Contract”) is made and entered into as of September 11, 2024, by and among the City of Wildomar, a California municipal corporation, (“City”), The Bluffs at Hidden Springs, LLC (“Applicant”), and PlaceWorks, Inc. (“Consultant”) . Hereafter, City, Applicant and Consultant may be collectively referred to as the “Parties.”
RECITALS
A. The California Environmental Quality Act (“CEQA”) [Public Resources Code § 21000 et seq.] makes lead agencies responsible for determining whether an Environmental Impact Report (“EIR”), a Mitigated Negative Declaration (“MND”), or Negative Declaration (“ND”), is to be required for any project. CEQA also provides that any such EIR, MND, or ND be prepared directly by, or under contract to, the legal agency.
B. The California Government Code Section 65450 et seq. and Chapter 17.08 of the Wildomar Municipal Code establishes the requirements for preparation of a Specific Plan be prepared directly by, or under contract to, the legal agency.
C. Applicant has applied to the City for one or more land use approvals for that project (“Project”) more particularly described in the “Project Description” attached hereto and incorporated herein by reference as Exhibit “A” (The Bluffs Specific Plan and EIR).
D. C ity is the lead agency under CEQA for the Project . B ased on its preliminary review and consultation with Applicant, City has determined that an Environmental Impact Report (EIR) and Mitigation Monitoring and Reporting Program (MMRP) (“CEQA/Specific Plan Document ”) is required for the Project to adequately assess its potentially significant impacts. Pursuant to Public Resources Code § 21080.1(a) City’s determination that this particular CEQA/Specific Plan Document required for the Project is final and conclusive.
E. Consultant is a qualified environmental and land use planning firm. City, in consultation with Applicant, has selected Consultant to prepare the Specific Plan and CEQA/EIR documents and any related studies, surveys, and reports as may be required to comply with CEQA. Consultant has prepared a “Scope of Work” attached hereto and incorporated herein by reference as Exhibit “B”, outlining the breadth of analysis and the tasks to be performed to prepare the Specific Plan and CEQA/Specific Plan Documents.
F. Applicant and Consultant acknowledge that as l ead agency, the City is responsible for complying with California Government Code Section 65450 et seq. (Specific Plan) and the State CEQA Guidelines (“CEQA Guidelines”) [14 Cal. Code Regs. § 15000 et seq] and is responsible for the adequacy of the specific plan and environmental documents, that the City cannot rely on comments from other public agencies or private citizens as a substitute for work CEQA requi res, and that this particular CEQA/Specific 123
Plan Document must reflect the independent judgment of the City. Applicant and Consultant further acknowledge that as a result of these responsibilities, the CEQA/Specific Plan Document is to be prepared and completed to reflect City’s independent judgment, to comply with CEQA and the CEQA Guidelines, and to comport with all applicable professional standards.
G. CEQA authorizes City, as the lead agency, to charge and collect a reasonable fee from Applicant to recover the estimated costs incurred in preparing the Specific Plan and CEQA/Specific Plan Document and for procedures necessary to comply with CEQA regarding the Project. Applicant acknowledges that it is responsible for the payment of these costs as provided in this Contract.
H. City and Consultant acknowledge that CEQA and the CEQA Guidelines encourage the completion of the CEQA/Specific Plan Document within certain time limits and that lead agencies should reduce delay and paperwork in the preparation of CEQA/Specific Plan Documents.
I. Based on the foregoing Recitals, Applicant, City, and Consultant now desire to enter into this Contract for the preparation of the CEQA/Specific Plan Document , including the Specific Plan, which has been determined to be necessary for the Project.
OPERATIVE PROVISIONS
NOW, THEREFORE , in consideration of the above recitals and the mutual covenant hereafter set forth, the parties agree as follows:
Article 1.0 Applicants Obligations
1.1 CEQA/EIR, Technical Studies and Specific Plan Document Costs .
Applicant agrees to pay all costs incurred for the preparation and completion of the CEQA/EIR, Technical Studies and Specific Plan documents in the amount of $1,006,221.
1.2 Consultant Charges . The consultant’s estimated charge for services and reimbursable expenses for preparation and completion of the CEQA /EIR, Technical Studies, and Specific Plan documents, pursuant to that Consultant Services Agreement between Consultant and City, a copy of which is attached hereto as Exhibit C is $960,859
1.3 City Charges. The city’s estimated CEQA administrative charge, including charges by the City Attorney , for review and processing of the CEQA /EIR and Specific Plan documents is $45,362.
1.4 Deposits. Applicant acknowledges that the Consultant estimated charges, and the City estimated charges are estimates only and the actual costs may be higher.
Applicant agrees to pay all Consultant charges and City charges even if those charges exceed the cost estimates provided in this Contract. To ensure timely payment and performance, Applicant shall deposit the Consultant’s and City’s estimated charges (Total Estimated Cost) with the City as follows:
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1.4.1 CEQA/EIR, Technical Studies, and Specific Plan Payment. City and Applicant agree that the total cost will be paid in three (3) installments. The first payment of $335,407 shall be due on or before October 1, 2024. The second payment of $335,407 shall be due on or before February 1, 2025. The 3rd (final) payment of $335,407 shall be due on or before June 1, 2025.
1.4.2 Subsequent Payments . The applicant shall be responsible for making subsequent payments with the City, if necessary. At such time as a subsequent payment is needed, the City shall invoice the Applicant for a subsequent payment in an amount determined to be sufficient by the City to complete the next logical phase of work on the CEQA/Specific Plan documents. Applicant shall pay the invoiced amount with City within ten (10) business days after receipt of such invoice.
1.4.3 N o Obligation for City to Complete. Applicant understands and agrees that City shall have no obligation complete the CEQA/Specific Plan Document , consider the CEQA/Specific Plan Documents for approval, or to pay or incur any costs related thereto, in the event the that Applicant fails to deposit the funds required under Article 1.0 of this Contract. In no event shall City have any responsibility to incur or pay any cost for the preparation and completion of the CEQA/Specific Plan Document, or any other activities associated with public review, comment, and consideration (such as preparing, posting, and filing notices, circulating copies of the CEQA/Specific Plan Documents, or reviewing and recommending the CEQA/Specific Plan Document for approval), except to the extent that Applicant has provided the deposits and funds to pay for such activities as provided under this Contract.
1.5 C
ommunication. Applicant hereby agrees that its officers, employees, contractors, agencies or other representatives shall not communicate with, or discuss any matters relating to the CEQA/Specific Plan Document with the Consultant engaged by City to prepare the CEQA/Specific Plan Document without prior approval from the Planning Director or his duly authorized representative. Applicant further agrees that all questions regarding scheduling, content, or distribution of the CEQA/Specific Plan Document, or any related matters, shall be addressed to the City staff, not the Consultant.
The purpose of this provision is to ensure that the CEQA/Specific Plan Document prepared will be objective and prepared on behalf of the City, and not a document prepared for purposes of advocating approval of the private proposed project to which it relates.
1.6 R
epresentations . Applicant understands and acknowledges that, although City shall use reasonable efforts to see that the CEQA/Specific Plan Document is completed in compliance with the requirements of CEQA and the State CEQA Guidelines, City does not guarantee, warranty, or in any way represent that the CEQA/Specific Plan Document will or would be found legally valid by a court of competent jurisdiction in the event of a legal challenge to the CEQA/Specific Plan Document by any litigant, and no term of this Contract is intended to be, or shall be, construed to express or imply such guarantee, warranty, or representation. Applicant further understands and acknowledges that neither City’s receipt of the amounts specified under this Contract from Applicant, nor any other term of this Contract, is intended to be, or shall be, construed to express or 125
imply that City agrees or intends to assume or reimburse the cost of attorney’s fees, or any other cost, expense or obligation, that would be incurred in undertaking, in whole or in part, the legal defense to any lawsuit or other legal action challenging the validity of the CEQA/Specific Plan Document by any litigant.
1.7 Peer Review. Applicant agrees to pay all costs associated with peer review of any document prepared in connection with the CEQA/Specific Plan Document if a valid public controversy arises with respect to the CEQA/Specific Plan Document. Peer review shall be conducted by the Applicant hiring an environmental consulting firm approved by the City to critique the adequacy of the CEQA/Specific Plan Document (or any technical document pertaining thereto) so that the appropriate approval body can make an informed decision with respect to the environmental effects of the Project. For purposes of this section, a valid public controversy shall mean any of the following:
(1) submission of other differing scientific opinions with respect to the CEQA/Specific Plan Document;
(2) submission of credible evidence in opposition to evidence contained within the CEQA/Specific Plan Document;
(3) submission of additional credible information which was omitted from the CEQA/Specific Plan Document.
Article 2.0 Consultants Obligations
2.1 Preparation of CEQA EIR, Technical Studies and Specific Plan Document.
Consultant shall prepare the CEQA EIR, Technical Studies and Specific Plan Document identified in Attachment A (Scope and Budget) of this Agreement (i.e., Environmental Impact Report and Specific Plan), including the Final EIR document.
2.2 A ttendance at Public Hearings. The Consultant shall attend all public hearings in connection with the subject proposed Project.
2.3 Cit y Documents . The City shall maintain ownership, custody and control over all documents prepared by Consultant including, but not limited to, all CEQA/Specific Plan Documents.
2.4 M
eetings . Both Applicant and Consultant agree not to hold meetings concerning the subject proposed Project without the City present.
Article 3.0 City Obligations
3.1 Review Materials. The City shall review and analyze all materials submitted in connection with the CEQA/Specific Plan Documents as timely as practicable under the circumstances. City shall timely notify and work with Consultant regarding changes or modifications to any CEQA/Specific Plan Documents.
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3.2 Coordinate Meetings of Parties . The City shall use its best efforts to coordinate and arrange meetings between City, Consultant and Applicant from time to time as the need arises.
3.3 S ubmit to Approval Body . Upon the satisfactory completion of the CEQA/Specific Plan Document and all other City application processing requirements, City shall submit the Project for a hearing to the appropriate approval body of the City.
Article 4.0 Indemnity
4.1 Indemnity. The Applicant shall indemnify, protect, defend, and hold harmless, the City, and/or any of its officials, officers, employees, agents, departments, agencies, and instrumentalities thereof, from any and all claims, demands, law suits, writs of mandamus, and other actions and proceedings (whether legal, equitable, declaratory, administrative or adjudicatory in nature), and alternative dispute resolutions procedures (including, but not limited to arbitrations, mediations, and other such procedures), (collectively “Actions”), brought against the City, and/or any of its officials, officers, employees, agents, departments, agencies, and instrumentalities thereof, that challenge, attack, or seek to modify, set aside, void, or annul any action of, or any permit or approval issued by, the City and/or any of its officials, officers, employees, agents, departments, agencies, and instrumentalities thereof (including actions approved by the voters of the City), for or concerning the project, whether such Actions are brought under the California Environmental Quality Act, the Planning and Zoning Law, the Subdivisions Map Act, Code of Civil Procedure Section 1085 or 1094.5, or any other state, federal, or local statute, law, ordinance, rule, regulation, or any decision of a court of competent jurisdiction. It is expressly agreed that the City shall have the right to approve, which approval will not be unreasonably withheld, the legal counsel providing the City’s defense, and that Applicant shall reimburse the City in the course of the defense. City shall promptly notify the Applicant of any Action brought and City shall cooperate with Applicant in the defense of the Action.
Article 5.0 General Provisions.
5.1 Attorney’s Fees. In the event any action is instituted to enforce the terms of this Contract, including any action to recover damages, to obtain injunctive relief, or to appeal any judgment or order of the court, the prevailing party in such action shall be entitled to entry of judgment for an amount equal to its reasonable attorneys’ fees, expert witness fees and costs, and costs of suit in addition to such other relief to which it may be entitled. The provisions of this subsection shall in no way limit the scope of either party’s obligations under this Contract.
5.2 A
ssignment . This Contract and any and all rights, duties and obligations set forth herein shall not be assigned or transferred by any party.
5.3 A mendments . This Contract may be amended only by a document in writing and signed by each of the parties to this Contract. 127
5.4 Entire Agreement. This Contract contains the entire agreement and understanding between the parties relating to the transaction contemplated hereby and all prior or contemporaneous agreements, understandings, representations and statements oral or written, are merged herein, and shall be of no force or effect. California law shall govern the interpretation and enforcement of this Contract.
5.5 S
everability . If any covenant, term or condition of this Contract or any application thereof shall be invalid or unenforceable, the remainder of this Contract shall not be affected thereby.
5.6 A
uthority . The parties hereto warrant and represent that each has the legal right, power and authority to enter into this Contract and to perform all of its obligations hereunder and that the execution and delivery of this Contract have been duly authorized.
5.7 E
ffective Date of Contract. This Contract shall not become effective until the date it has been executed by the appropriate authorities of City, Consultant & Applicant.
IN WITNESS WHEREOF, the parties hereto have executed this Contract as of the effective date set forth above.
“CITY”
City of Wildomar
By:
Daniel A. York, City Manager
“APPLICANT”
The Bluffs at Hidden Springs, LLC
By:
Tom Clark, Co-Manager
By:
Louis Dargenzio, Co-Manager
Louis Dargenzio (Aug 29, 2024 12:00 PDT)
Tom Clark (Aug 29, 2024 12:03 PDT)
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EXHIBIT “A”
Project Description
The applicant is proposing a Specific Plan and Environmental Impact Report for the development of a 165-ace +/- master planned community to be known as “The Bluffs a t Hidden Springs.” The proposed project will also include a general plan amendment and zone change to change the land use and zoning designations from Mixed -Use High (MUH) to Mixed Use Low (MUL) and a tentative tract map to subdivide the 165-acre site into various parcels to accommodate the mixed use development that will include a variety of commercial retail, office and hotel uses and single and multi -family residential uses in compliance with the adopted Specific Plan.
The project will require the following applications for consideration by the Planning Commission and City Council.
1) Environmental Impact Report (EIR) : In accordance with California Code of Regulations Title 14, Article 7 of the CEQA Guidelines, the Bluffs at Hidden Springs Specific Plan project requires preparation and certification of an EIR to address environmental impacts associated with the project.
2) G eneral Plan Amendment (GPA)/Zone Change (ZC): In accordance with Chapter
17.08 of Wildomar Municipal Code, The Applicant is requesting a GPA and CZ to change the new General Plan land use and zoning designations from Mixed Use High (MUH, 30 units/acre) to Mixed Use Low (MUL, 5 - 30 units/acre) to create more flexibility in the design and marketability of the specific plan. Both the GPA and CZ requires Planning Commission and City Council review. 3) S
pecific Plan (SP): In accordance with Chapter 17.08 of the Wildomar Municipal Code, the proposal project requires approval of a Specific Plan to develop the 165- ace +/- master planned community.
4) T entative Tract Map: In accordance with Title 16.24.110 (Subdivision Ordinance) of the Wildomar Municipal Code, the proposed project requires approval of a tentative tract map to subdivide the 165- acre site into various parcels to accommodate the mixed use development.
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EXHIBIT “B”
PlaceWorks, Inc. Scope of Work/Budget
131
August 27, 2024
Matthew C. Bassi
Community Development Director
City of Wildomar
23873 Clinton Keith Road, Suite 110
Wildomar, CA 92595
Subject: Environmental I mpact Report for the Bluffs at Hidden Springs Specific Plan Project
Dear Mr. Bassi:
The following Scope of Work constitutes an outline of the land planning and environmen- tal services for entitlement of the Bluffs at Hidden Springs Specific Plan property. T he in- tent is to develop a Specific Plan that creates a Master Development Plan defining t he community character, phasing, preservation and operation of open space uses. Addition- ally, the intention of this plan development is to secure entitlement and provide projects that can be brought to market and implemented.
For adoption of the plan, an Environmental Impact Report (EIR) will need to be prepared in conjunction with or after the development of the Specific Plan. The following tasks rep- resent our current understanding of the project and are subject to refinement as the pro- ject progresses.
Approach
The project site encompasses approximately 167 acres and is generally located between the I-15 freeway (east boundary) and Palomar Street (west boundary) and at the terminus of Hidden Springs Road and north of the Wildomar/Murrieta border (sout h boundary).
A Specific Plan will be prepared in accordance with state zoning laws to accommodate a future mixed-u se project encompassing the ent ire site. The proposed project is not seeking a Plot Plan approval at this time, but the Specific Plan will outline the proposed uses, etc. an d t he later entitlements will be evaluated in the EIR. The details of the Specific Plan and EIR scope of work are provided on the following pages. 132
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LAND USE, SITE DESIGN, AND ENTITLEMENT SERVICES
TASK 1: GEOGRAPHIC INFORMATION SYSTEM (GIS) DATABASE
PlaceWorks will develop a GIS database to capture the specific plan opportunities and constraints as well as acting as a repository for the planning efforts. Future developed land use maps, biological mapping, topography, jurisdictional delineations, and approvals will reside within the GIS database and be provided to the City and team members as requested. This process will ensure cohesive and comprehensive planning as well as providing the City with a mechanism to track the phasing of the development and status of entitlement in the future. This work effort will continue throughout the project process and provided to the City following approval of the project.
TASK 2: VISIONING WORKSHOP CHARETTE (DATE TO BE SET)
A Visioning Workshop Charette will initiate the brainstorming process to establish the Vision for Bluffs at Hidden Springs Specific Plan along with the goals and objectives to execute that vision. This planning session would combine the input of City Staff and Stake Holders.
Each portion of the Bluffs at Hidden Spri ngs Specific Plan will be explored through the branding and placemaking process. The following components will be discussed:
• Establishment of Overall Community Theme.
o Discussion items will include encapsulation of the theme through defini- tive questions such as: What is the Big Idea? What message is to be con- veyed about the feeling of living/visiting in Bluffs at Hidden Springs Spe- cific Plan? What is the story to be told?
o Implementation will also be considered: How can this message be carried into the community design and details? How can a unique identity be cre- ated for each planning area?
• Establishment of Community and Village Structure.
o Hierarchy and use subsets to establish placemaking districts. o Hierarchy of streets, entries, parks, and landscape elements. o Definition of special gathering areas and programming. • Programming for Open Space.
o Establishment of areas for passive and active recreation o Primary areas of linkage to other planning areas, as well as a major trail system connecting activity areas.
• Discussion of Level of Quality
o City expectation of the level of quality, i.e. legacy community, or industry standard.
o Set parameters for the decision-making process to follow during the im- plementation of the “big idea” to ensure the entire specific plan conveys a cohesive message.
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TASK 3: CONCEPTUAL COMMUNITY STRUCTURE PLAN
PlaceWorks will develop a series of Land Use Diagrams to study the highest / best uses of the site, circulation, and amenities. These plans will be reviewed with City Staff, and upon approval with the property owner(s) and/or development team to gather fe edback.
These diagrams will then be evaluated and refined, culminating in the development of a Conceptual Community Structure Plan. This will depict land uses, circulation, jurisdictional delineations, active open space, preserved open space and other elements that will de- fine the character of what it is to live at Bluffs at Hidden Springs Specific Plan.
From this Community Structure plan a phasing and development schedule for the over- all masterplan community will be created to provide a comprehensive phasing plan. The following are work efforts to be undertaken:
• Refine land plan developed during the Charrette to reflect the residential uses, and other uses such as retail, commercial, office, light industrial and community amenities.
• Design community structure concepts
• Identify neighborhoods throughout the plan
• Conceptual plans identifying preservation and alternative open space program- ming.
• Depict open space improvements and trail system connections. • Illustrate site plan and refine conceptual site plan details. • Concept grading plan, depicting an onsite balanced grading strategy.
TASK 4: SPECIFIC PLAN
The preparation of a Specific Plan will be necessary for the entitlement process. Place- Works has prepared this scope to demonstrate the tasks involved in preparing a Specific Plan. The prepared specific plan will contain the required information for the full buildout of the Bluffs at Hidden Springs. Furthermore, a specific plan provides the approving agen- cies with the commitment to meet State and Local requirements and shall comply with California law governing the preparation of specific plans, in addition to consistency with the City of Wildomar General Plan.
It will be necessary for Specific Plan to respond to current and future market demands, physical site constraints and address biological, cultural, and physical delineations. By addressing these the specific plan can be brought to market as an implementable and constructable plan. The document will be crafted for ease of understanding, with ele- vated graphics, mapping and backed by the GIS database. PlaceWorks shall propose the stylization of the document which includes the color palette, fonts, and graphic s to be reviewed by the Team for approval and finalization. PlaceWorks will also meet with City Staff and property owner(s) and/or development team to review draft documents to gar- ner support of the document when brought forth for approval. This will ensure consensus 134
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and understanding between all parties and can assist in the implementation of the plan- ning documents in the future.
Task 4.1 - Prepare Project Summary / EIR Support
Based upon the Vision Workshop, PlaceWorks will prepare a Project Summary to be used to initiate the CEQA process. The summary will include an overview of the proposed pro- ject, site history, and an identification of anticipated planning issues to be resolv ed through the application process. This task also includes on- going coordination and infor- mation exchange with the environmental team to ensure prepared plans will meet future environmental review. Key aspects of the EIR requiring sharing of information include the Initial Study, Alternatives, and Mitigation Measures.
Task 4.2 – Prepare Specific Plan Outline
The Specific Plan serves as a tool to ensure the goals and objectives identified for the project are carried forward into the implementation stage of the planning process. The first step in writing the plan will be the creation of an outline highlighting e ach of the topics to be covered. After distribution and refinement of the outline, a draft Table of Contents will be presented to Staff for review.
Task 4.3 – Preparation of the Specific Plan Draft
A working draft of the Specific Plan will be prepared including text, exhibits, photographs, and tables as needed. During the process of drafting and at the completion of the draft, meetings will be arranged with Staff, property owner(s) and/or development team to re- view the document for comment. It is anticipated that two draft versions will be prepared and submitted before the final Specific Plan is completed. The following chapters will be included in the Specific Plan:
4.3.1 Project Vision
The Project Vision will be founded based upon the Vision Workshop, within the Specific Plan it provides an overview of the community and describes its overarch- ing purpose. The vision will include detailed community design goals, guiding prin- ciples, and an Executive Summary of the development plan, governing documents, and Specific Plan components.
4.3.2 Existing Conditions & Context
This chapter will depict the existing project conditions, including regional and local location, context within the General Plan, and background of the project area, providing a description of the site configuration, site conditions, and property ownership; describe the general plan and zoning designations of the project area and its relationship to these regulatory documents; and provide a summary of op- portunities and constraints and how the proposed project responds to these. 135
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Where necessary, maps, diagrams, and/or figures will be used to illustrate the pro- ject setting, context, and conditions.
4.3.3 Community Structure
This chapter will define the programmatic content of the specific plan; define the land use plan and intent of the land use designations; include land use diagrams, maps, and/or figures to illustrate the proposed land uses (residential, mixed use, commercial, office, open space/preservation, parks, public services, and relevant community facilities) and established districts; features of the land use plan; and describe the grading concept, and phasing plans. Including detailed use areas, number of units, and square footage of institutional and commercial buildings.
4.3.4 Development Standards
This chapter will contain development standards to carry forward the vision plan and community structure land uses for the project. These standards shall be de- veloped to provide specificity while maintaining the flexibility to adapt to changes in future markets conditions. This section will address and supersede existing de- velopment standards in the City’s Zoning Code as deemed appropriate to the pro- ject. PlaceWorks anticipates these standards in the specific plan to address/in- clude:
• Permitted, prohibited, and conditional land-uses
• Development capacities and intensities
• Development standards, such as:
Height (in stories, minimum and maximum) and ground floor ceil- ing height
Build-to lines/setbacks (front, side, and rear, building-to-building) Encroachments
Building orientation
Public/Private/Common open space standards, along with design standards
Architectural design character and materials
Landscape design guidelines (to the extent they are needed) Additional design standards for residential
Supporting graphics to illustrate standards
This section will include figures and illustrations to depict specific design stand- ards, graphics, and tables to outline implementation of the development stand- ards concisely and accurately. PlaceWorks will work with the City Staff in selecting these standards which will regulate future development of the project. This sec- tion will also provide City Staff with an understanding of the commitments and standards the community will be constructed to.
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4.3.5 Circulation and Mobility
This chapter will be prepared by PlaceWorks in conjunction with the traffic con- sultant (identified in the preparation of the EIR) to depict the master circulation plan within the proposed project. The master circulation plan will reflect the in- tent of the General Plan circulation element and/or how this will address the in- tent of that document for substantial conformance. We will work with the se- lected traffic consultant to determine the carrying capacity of existing roadways that provide access to the si te, and options for phasing. The master circulation plan includes:
• Major roadway alignment
• Minor roadway network, and types
• Provisions and layout for nonvehicular circulation plan, Pedestrian
Bicycle
Trail Systems
This section will include maps, diagrams, and/or figures to illustrate the project’s mobility/circulation components.
4.3.6 Community & Public Services and Infrastructure
This chapter will depict concepts for future infrastructure and utility services. This will outline the creation or expansion of a Community Services Area to include elements such as:
Parks
Parkways
Medians
Fire Protection
Police Protection
PlaceWorks will work with the respective consultants for water and utilities and set forth policies in the specific plan to address community services.
4.3.7 Administration and Implementation
The process for administration of the Specific Plan and implementation of the de- velopment will be covered, as well as definitions of terminology used, and the Specific Plan’s relationship to other plans and reports. This section is an oppor- tunity to tailor the development review process and streamline future applica- tions. It will include:
Project Review and Approval
Designation of ministerial vs discretionary review thresholds Interpretations
Minor Modifications
Specific Plan Amendments
Design Review (if applicable)
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Phasing Plan (required by state law, but can be conceptual) Environmental Review
Financing Plan (required by state law)
This section may also incorporate other details related to project implementation as requested by City Staff.
4.3.8 Appendices
Items to be covered in the Appendix are Design Guidelines, General Plan Con- sistency Analysis, Landscape Plant Palette, Glossary of Terms, and the Resolutions and Ordinances adopting the Specific Plan.
Task 4.4 – Final Draft Specific Plan
This task includes revisions to the Draft Specific Plan based on comments received from City staff. It is assumed one consolidated set of Cycle Issues comments will be provided to PlaceWorks per review cycle. We are assuming up to two rounds (cycles) of City Staff review of the Draft Specific Plan before preparation for adoption hearings. The second round is expected to contain only minimal comments. During this time, up to four meet- ings with City Staff are expected to review and discuss comments and responses. A revised version of the specific plan will be prepared and labeled “Final Draft” and will be used for the adoption hearing process.
Task 4.5 – Final Specific Plan
Following the hearing process, PlaceWorks will produce the final specific plan, incorpo- rating the changes approved at the hearings. Based on our experience, we anticipate that the changes received during the hearings will be minor in nature.
Task 4.6 – Meetings and Project Management
During preparation of the draft Specific Plan, a total of four meetings are anticipated to ensure regular communication between the project team and planning staff members.
Project Management includes coordination of the work efforts of the consultant team , quality control, budget / schedule monitoring, and establishing standards and expecta- tions. PlaceWorks is prepared to attend 1 Planning Commission Hearing and 1 City Council Hearing. This task also includes teleconferences, monthly progress reports, and invoices.
TASK 5: PUBLIC OUTREACH
During preparation of the Bluffs at Hidden Springs Specific Plan, community engagement will be required to inform the public of the specific plan process and provide opportunities for public comment and feedback. PlaceWorks is prepared to facilitate 2 pub lic work- shops to engage community members to inform and gather feedback.
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ENVIRONMENTAL SERVICES
Submitted Technical Studies
The applicant has provided the following technical studies that the PlaceWorks’ team will peer review for incorporation into the EIR . We understand that the original preparers of the studies may not be available for edits or updates to the study and that additional work may be needed to meet the requirements of the EIR. Until the peer review is completed we will not know the extent of any ‘gaps’ that need to be filled and may need to increase the scope and fee to complete the EIR:
• Aquatic Resources Delineation Report for the Bluffs at Hidden Springs Specific Plan Project (PA 22-0019) in the City of Wildomar, Riverside County, California, Dudek, March 1, 2023
• Notification of Partial Focused Burrowing Owl Survey for the Bluffs at Hidden Springs Project, City of Wildomar, Riverside County, California , Psomas, June 8, 2023
• Draft Biological Technical Report – Bluffs at Hidden Springs Specific Plan Project (PA 22-019)¸Dudek, March 2023
• Notification of Partial Focused Least Bell’s Vireo Surveys for the Bluffs at Hidden Springs Project, City of Wildomar, Riverside County, California, Psomas, June 8, 2023
• Phase I Cultural Resources Assessment – The Bluffs at Hidden Springs Specific Plan Project, City of Wildomar, Riverside County, California, Dudek, March 2023 • Paleontological Resources Inventory Letter Memorandum – The Bluffs at Hidden Springs Specific Plan Project, Dudek, March 2023
• Phase I Environmental Site Assessment The Bluffs at Hidden Springs Specific Plan Project (PA No 22-019), Dudek, February 2023
It is assumed that the City will peer review the following technical studies; PlaceWorks will incorporate these final reports into the EIR:
• Preliminary Geotechnical Investigation Bluffs at Hidden Springs Development, Alta California Geotechnical, Inc., March 1, 2023
• Hydrology Report County of Riverside Bluffs at Hidden Springs, Alliance Land Plan- ning and Engineering, Inc., February 2023
• Project Specific Water Quality Management Plan, Alliance Land Planning and En- gineering, Inc., February 22, 2023
• Sewer System Analysis for the Bluffs at Hidden Springs Project, Dexter Wilson En- gineering, Inc., January 2023
• Water System Analysis for the Bluffs at Hidden Springs Project, Dexter Wilson En- gineering, Inc., January 2023
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Scope of the EIR
The table below shows our assumptions on the contents of the EIR. Issues with “Less Than Significant Impacts” are those that would be analyzed in Chapter 8, Impacts Found Not to be Significant, and issues with “Potentially Significant” would be analyzed in detail in Chapter 5, Environmental Analysis. Note that the table is based on our current knowledge of the project and may be refined during preparation of the detailed project description, comments received during the public notice of preparation (NOP), s coping meeting, and conclusion of the technical studies.
Environmental Issue Disposition
ENVIRONMENTAL ISSUE LESS THAN SIGNIFI-
CANT IMPACTS
POTENTIALLY SIG-
NIFICANT IMPACTS
Aesthetics X
Agriculture & Forestry X
Air Quality X
Biological Resources X
Cultural Resources X
Energy X
Geology and Soils X
Greenhouse Gas Emissions X
Hazards and Hazardous Materials X
Hydrology and Water Quality X
Land Use and Planning X
Mineral Resources X
Noise X
Population and Housing X
Public Services X
Recreation X
Transportation X
Tribal Cultural Resources X
Utilities and Service Systems X
Wildfire X
Alternatives X
Cumulative X
Scope of Work
TASK 6: NOTICE OF PREPARATION AND SCOPING MEETING
PlaceWorks will draft the NOP for public review and prepare the document for circulation.
PlaceWorks will prepare drafts of all requisite filing forms and submit the electronic NOP to the State Clearinghouse. This scope assumes the City will file the Notice of Preparation 140
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with the County Clerk and will publish the notice in the local paper, starting the 30 -day public comment period for the NOP.
We recommend holding a public scoping meeting approximately two weeks into the 30 - day public comment period to allow public agencies and the public to provide input on the scope of the EIR. PlaceWorks will provide a PowerPoint in support of the meeting and will either attend the meetings in person, or participate via Zoom or other electronic me- dia platform, to explain the CEQA process and the scope of the EIR.
TASK 7: TECHNICAL ANALYSES
PlaceWorks has teamed with Fehr and Peers, and Ecorp to peer review previously com- pleted technical studies, and to prepare new studies to evaluate the environmental im- pacts of the proposed Specific Plan.
Task 7.1 Air Quality, Energy, and Greenhouse Gas Emissions Analyses (PlaceWorks) PlaceWorks will prepare an air quality, energy, and greenhouse gas (GHG) emissions tech- nical analysis to evaluate the potential impacts of the proposed project. Based on prelim- inary information received, it is assumed the Specific Plan would allow commercial, office, and residential uses and would not involve a water park or industrial land uses. The anal- ysis will be consistent with the current methodology of the South Coast Air Quality Man- agement District (South Coast AQMD). Modeling of criteria air pollutant emissions and GHG emissions will be conducted using the latest California Emissions Estim ator Model (CalEEMod). Mitigation measures to reduce potential impacts will be identified, as needed, to reduce potentially significant impacts of each proposed project option. The results of the technical analyses will be compiled into the Draft EIR (DEIR) and model out- puts will be included as an appendix. A description of the individual tasks is provided be- low:
Construction Phase. PlaceWorks will quantify short-term emissions generated from con- struction of the proposed project. It is anticipated that the Specific Plan could be devel- oped in up to three development phases and require substantial infrastructure improve- ments. Preliminary emissions modeling for the plan -level analysis will be based on the anticipated construction schedule and duration, the anticipated equipment for each con- struction subphase, and demolition debris and soil haul volumes (if applicable) available at the time of the analysis. Where information is not currently available, PlaceWorks will coordinate with the City and Specific Plan team to develop the appropriate assumptions to determine a reasonable estimate of worst-case project emissions. Maximum daily con- struction emissions will be compared to the South Coast AQMD regional significance thresholds for construction. Localized air pollution impacts from construction equipment exhaust and fugitive dust will be compared to South Coast AQMD’s screening-level local- ized significance thresholds (LST) for their potential to elevate concentrations of air pol- lutants at the sensitive and non-sensitive uses proximate to the project site. Because the Specific Plan is being evaluated at a plan -level, a con struction health risk assessment is 141
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not proposed at this time. The EIR will include mitigation for future site-specific construc- tion HRAs as new development is proposed using performance standards identified by South Coast AQMD.
Operational Phase. PlaceWorks will quantify emissions associated with buildout of the Specific Plan at the horizon year of the proposed project. Buildout of the proposed project would generate criteria air pollutant and GHG emissions from area sources (e.g., land- scaping, paints and consumer cleaning products), energy use (e.g., natural gas for heating, and electricity), mobile sources (passenger vehicles), and indirect GHG emissions from water use/wastewater generation and solid waste disposal. Emissions fr om mobile sources for will be quantified based on the weekday and weekend average daily trip gen- eration and vehicle miles traveled (VMT) provided by the traffic engineer (Fehr & Peers).
It is our understanding that the Specific Plan would not permit industrial/warehouse land uses; and therefore, an operational HRA is not warranted. Overall, project operational phase emissions will be compared to South Coast AQMD’s significance thresholds for re- gional and localized air quality impacts.
Other Air Quality Impacts. The South Coast Air Basin (SoCAB) is currently designated nonattainment under the National and/or California ambient air quality standards (AAQS) for ozone (O
3), fine inhalable particulate matter (PM2.5), coarse inhalable particulate mat- ter (PM10), and lead (Los Angeles County only). South Coast AQMD has adopted air quality management plans (AQMPs) to ensure the SoCAB can attain the long -term National and California AAQS. The analysis will include a consistency evaluation of the project’s re- gional emissions to South Coast AQMD’s AQMP. Furthermore, the SoCAB has been desig- nated in attainment for carbon monoxide (CO) under both the California and National AAQS; therefore, the air quality analysis will include only a qualitative assessment of CO hotspots. PlaceWorks will also describe potential odor impacts associated the proposed project.
Project Consistency with Plans Adopted to Reduce GHG Emissions. PlaceWorks will pro- vide a discussion on the GHG reduction goals of Senate Bill 32 (SB 32), Assembly Bill (AB) 1279, and SB 375. To achieve the GHG reduction targets SB 32 and AB 1279, the California Air Resources Board (CARB) adopted the 2022 Scoping Plan Update. In addition, the Southern California Association of Governments (SCAG) has adopted a regional transpor- tation plan/sustainable communities strategy to ensure that the southern Californi a re- gion can attain the regional transportation-related GHG reduction goals of SB 375. Place- Works will provide a consistency analysis with these statewide, and regional GHG emissions reduction strategies.
Energy. PlaceWorks will quantify the energy use associated with project-related construc- tion activity (i.e., fuels consumed by construction equipment and on- road vehicles) and from project operations. Fuel use for construction- related on-road vehicles will be mod- eled using fuel use data from EMFAC. Long -term on-road fuel usage will be based on ve- hicle trip generation and VMT (if available) data provided by Fehr and Peers. Construction- 142
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and operation-related off-road equipment fuel use will be based on fuel use data from OFFROAD and on the equipment mixes and operating hours assumed for the project.
Electricity and natural gas use associated with operation of the proposed buildings will be based the size and type of land use(s) proposed and on default CalEEMod energy rates.
PlaceWorks will also provide an overview and review of the project’s consistency with the California Renewables Portfolio Standard Program.
Deliverables
Air Quality, Energy and GHG Emissions sections of the DEIR and modeling data as an Appendix to the DEIR.
Task 7.2 Noise Analysis (PlaceWorks)
PlaceWorks will prepare the noise and vibration technical analyses to support the City of Wildomar in relation to the analysis for the Bluffs at Hidden Springs Specific Plan. The technical noise impact analysis will discuss relevant standards and criteria for noise expo- sure, including those in the City’s General Plan Noise Element and Municipal Code. The results of this analysis will be summarized in the environmental document prepared for the proposed project, and modeling will be provided in an appendix.
Existing Conditions. To characterize the existing conditions, PlaceWorks will conduct a noise measurement survey to acquire ambient noise level data. The survey will consist of up to 6 short-term (15-minute) and 2 long-term (24-hour) locations. These measurement locations will be selected by PlaceWorks and will take into consideration the location of existing roadways and noise sensitive receivers in the project vicinity. The results of the noise measurement survey will be incorporated into the environmental document pre- pared for the proposed project.
Transportation Noise. PlaceWorks will assess the potential in traffic noise levels along major arterials and highways, and identify areas along roadway segments that would ei- ther be exposed to noise levels above established criteria or result in an increase more than 3 dBA over the baseline levels. Aircraft noise, though not anticipated to be signifi- cant, will also be addressed.
Stationary Noise. Noise impacts from non-transportation sources will be evaluated, due to the newly proposed land uses, and assessed based on local noise standards. Place- Works will analyze noise impacts from non -transportation sources in terms of potential impacts to noise -sensitive receptors in the immediate vicinity and the noise limitations identified within the City’s Municipal Code.
Construction Noise and Vibration. PlaceWorks will provide a qualitative analysis for po- tential construction impacts associated with implementation of the proposed specific plan updates. Noise and vibration effects from construction activities will be estimated based on generic or standard construction information, and the results will be discussed in terms of accepted local noise standards and the Federal Transit Administration 143
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guidance manual on vibration impacts. Feasible mitigation measures, if required, will be identified to minimize noise and vibration impacts associated with implementation of the proposed project.
Deliverables:
• The noise and vibration analysis will be summarized in the environmental docu- ment with technical modeling included as an Appendix.
Task 7.3 Wildfire Analysis (PlaceWorks)
The Bluffs at Hidden Springs Specific Plan is located on lands within a Very High Fire Haz- ard Severity Zone, and therefore, PlaceWorks will evaluate the potential for the Specific Plan to result in wildfire-related impacts, consistent with Appendix G of the CEQA Guide- lines and the California Attorney General’s Wildfire Impact Analysis guidance. This analy- sis will include a review of wildfire -related measures in the currently adopted General Plan Safety Element, 2022 Local Hazard Mitigation Plan, and Wildomar Municipal Codes, as well as regional projects and state requirements already in place to minimize wildfire and evacuation impacts for the Specific Plan area. This section will also evaluate the evac- uation route capacity and timing under existing conditio ns and implementation of the Proposed Project, to determine impacts to the implementation of the City’s Emergency Operations Plan. This analysis would include coordination with the CAL FIRE Riverside County Fire Department and Riverside County Sheriff’s De partment to determine con- sistency with the City’s Emergency Operations Plan for evacuation.
Deliverables:
• The wildfire analysis will be summarized in the environmental document.
Task 7.4 Visual Simulations (PlaceWorks)
PlaceWorks will construct a model of the proposed development and the surrounding area based on the information provided by the Applicant. The model of the proposed project will be incorporated with photos taken at up to 6 (six) public viewpoints to create photo renderings and to assess the potential of impacted views. PlaceWorks will coordi- nate with the City to confirm which viewpoints to use. To accurately model the develop- ment, the Applicant will provide detailed drawings of the proposed project, which Place- Works will then use SketchUp® software to geo -locate the model and generate virtual cameras to match the 6 public viewpoint photos taken onsite. The view simulations will include a computer rendering of the Bluffs at Hidden Springs merged with photos taken at specific locations around the site and accurately reflect the size and scale of the pro- posed buildings. All proposed buildings will be modeled conceptually based on the foot- prints and building heights provided. Lumion will be used to provide conceptual vegeta- tion based on the landscape plan (if provided) for the proposed project. Construction of the view simulation model will require the following information from the Applicant, ar- chitect, and/or engineer:
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• Data needs for view simulations:
o CAD drawing of the site plan for the proposed project o CAD drawing of existing topography that extends 100 feet past the project boundary
o CAD drawing of proposed grading plan
o Proposed landscape plan – if no planting plan is provided, a conceptual tree planting plan will be created
• If additional visual simulations are needed, then PlaceWorks will prepare an addi- tional scope of work.
Deliverables:
• Up to six visual simulations of the proposed project.
Task 7.5 Biological Resources Reports Peer Review (Ecorp) An ECORP senior-level biologist will conduct a peer review of the following reports pre- pared by Dudek and Psomas:
• Aquatic Resources Delineation Report for the Bluffs at Hidden Springs Specific Plan Project (PA 22-0019) in the City of Wildomar, Riverside County, California, Dudek, March 1, 2023
• Notification of Partial Focused Burrowing Owl Survey for the Bluffs at Hidden Springs Project, City of Wildomar, Riverside County, California , Psomas, June 8, 2023
• Draft Biological Technical Report – Bluffs at Hidden Springs Specific Plan Project (PA 22-019)¸Dudek, March 2023
• Notification of Partial Focused Least Bell’s Vireo Surveys for the Bluffs at Hidden Springs Project, City of Wildomar, Riverside County, California, Psomas, June 8, 2023
ECORP will ascertain whether the baseline information for a complete, defensible CEQA Biological Resources section has been provided. These reports will be evaluated to deter- mine if appropriate standard methods and applicable agency protocols were used to com- plete the studies. Requirements for additional studies or analyses will be determined and, if applicable, noted in the review but will not be conducted by ECORP under this scope of work. Conclusions, impacts, significance thresholds, recommendations, an d mitigation measures will be reviewed for technical requirements and content, and a determination will be made as to whether they are in conformance with all the CEQA and Multiple Spe- cies Habitat Conservation Plan (MSHCP) guidelines. Any identified mitigation measures recommended to avoid potential impacts or reduce them to a less than significant level will also be reviewed. A summary of the findings will be provided to the City in a letter report. ECORP will provide one electronic copy (PDF) of the report delivered by email. 145
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Costs for this task include peer reviews of the reports prepared for the proposed project and preparation of a comment letter. It is assumed that the report will require minimal comments by ECORP’s Senior Biologist. No survey work, coordination with regulatory agencies, preparation of permit applications, or other reporting outside of what is de- scribed above is included in this task. ECORP assumes one round of review of the technical report will be necessary.
Deliverables:
• Comment letter submitted electronically.
Task 7.6 Cultural Resources Report Peer Review (Ecorp)
ECORP will perform a peer review of the cultural resources technical report prepared for the Project, Phase I Cultural Resources Assessment, The Bluffs at Hidden Springs Specific Plan Project, City of Wildomar Riverside County, California (Dudek 2023). The peer review will be conducted by a qualified senior staff who meet the Secretary of the Interior’s Pro- fessional Qualifications Standards for archaeology. The report will be reviewed to deter- mine if appropriate standard methods and applicable agency protocols were used to com- plete the studies. Requirements for additional studies or analyses, if applicable, will be noted in the review, but will not be conducted by ECORP under this scope of work. Con- clusions, impact significance thresholds, recommendations, and mitigation measures will be reviewed for technical requirements and to determine if they are in conformance with CEQA guidelines. Any identified mitigation measures recommended to avoid potential impacts or reduce them to a less than significant level will be reviewed.
Costs for this task only include peer review of the cultural resources technical report pre- pared for the proposed project and preparation of a comment letter. It is assumed that the report will require minimal peer review comments. No survey work, coordination with regulatory agencies, preparation of permit applications, or other reporting outside of what is described above is included in this task. ECORP assumes one round of review of the technical report will be necessary.
Deliverables:
• Comment letter submitted electronically.
Task 7.7 Transportation Studies (Fehr&Peers)
As a subconsultant to PlaceWorks, Fehr and Peers will prepare the following transporta- tion-related studies.
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Task 7.1 – Scenario Planning (Fehr&Peers)
Fehr & Peers will provide information on traffic and circulation to assist in the finalization of the site planning effort for the specific plan area. It is our understanding that the land use and circulation details of the specific plan area have not been finalized and this task will focus on answering the following questions:
• How much traffic can the local roadways serving the site accommodate? • What does the internal circulation system look like? Fehr and Peers envision this will be a workshop-like process working with the urban design team at Place- Works.
• What are the critical improvements needed at key intersections to serve the pro- ject site?
To assist with answering these questions, Fehr and Peers will collect the peak hour inter- section turning movement counts at:
1. Palomar Street/Clifton Keith Road
2. Hidden Springs Road/Clifton Keith Road
3. I-15 South Ramps/Clifton Keith Road
4. I-15 North Ramps/Clifton Keith Road
Fehr and Peers will also collect 24-hour roadway segment counts (with heavy vehicle classification) on:
1. Clifton Keith Road between Palomar Street and Hidden Springs Road
2. Palomar Street south of Clifton Keith Road
3. Jefferson Avenue south of Grizzly Road
Intersection turning movement data will be collected during the AM and PM peak periods (7:00 – 9:00 AM and 4:00 – 6:00 PM). All traffic counts will be collected during fair weather, while school is in session, and during a typical (non -holiday) Tuesday, Wednes- day, or Thursday.
Fehr and Peers will calculate the existing intersection or roadway LOS at these study lo- cations and identify any existing deficiencies in traffic capacity or operations including any “reserved capacity” that can accommodate the project compared to both the existing configurations and based on the General Plan roadway classifications.
Fehr and Peers have budgeted 32 staff hours to participate in workshop -like settings in which Fehr and Peers can estimate trip generation/distribution/assignment for each land use alternative developed by PlaceWorks and identify key needed infrastructure to serve 147
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the project. Fehr and Peers will also use this time to do estimates of internal traffic esti- mates and roadway cross-section development to serve the proposed project.
Deliverables:
• Recommendations will be provided for inclusion in the specific plan document.
Task 7.2 – Transportation Impact Analysis for CEQA (Fehr&Peers) Task 7.2.1 – Scoping Agreement
Once the site plan and project description has been finalized, Fehr & Peers will prepare a Transportation Impact Analysis (TIA) scoping agreement consistent with the City of Wil- domar requirements. Fehr and Peers will confirm the technical approach and study area for Tasks 2. 7.2.2 through 2.7.2.5. Fehr and Peers will respond to one round of consoli- dated comments and submit as final.
Deliverables:
• Draft and Final Scoping Agreement.
Task 7.2.2 – VMT Analysis
Fehr & Peers will conduct a VMT analysis based on the City of Wildomar’s adopted VMT methodology and thresholds (adopted in June 2020).
Fehr & Peers will review the model and update the traffic analysis zone structure at the site so Fehr & Peers can isolate proposed uses at the Project site. The following scenario forecasts will be estimated:
• Baseline No Project
• Baseline With Proposed Project
• Future Year (2050) No Project
• Future Year (2050) With Proposed Project
Fehr & Peers will complete both a project-level assessment (project-generated VMT) and estimate the Project’s effect on VMT for the Project. The Origin -Destination Method will be utilized to develop project -level forecasts accounting for all VMT generated by the Project from the site to their ultimate destinations. The Boundary Method will be utilized to measure the Project’s effect on VMT. Fehr & Peers will work with the City of Wildomar to establish an appropriate boundary as a typically boundary used for this assessment is the City limit; but the Project’s location adjacent to the City limit is likely inappropriate as trips headed to/from the project south would be “truncated by the artificial boundary” and would not provide a full disclosure of potential Project impacts.
The VMT impact analysis will compare Project VMT estimates against the City’s thresholds of significance. Summary tables will be provided to document VMT and VMT per service 148
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population for each of the study scenarios. Fehr & Peers will identify impacts if the Project is forecast to be greater than the City’s significance threshold. In addition to the VMT impact analysis, Fehr & Peers will prepare OD VMT for the AQ and GHG analysis, which will include VMT by fleet mix and VMT by speed bin.
If significant impacts are identified and mitigation is required, Fehr & Peers will recom- mend feasible mitigation for those impacts. For VMT -related impacts, Fehr & Peers will look toward potential Transportation Demand Management (TDM) measures to reduce those impacts. If needed, Fehr & Peers can work with the project team and the City to identify a feasible TDM program and will test the associated VMT reductions from that program through the methodology and information presented in the California Air Pollu- tion Control Officers Association (CAPCOA) guidance.
Deliverables:
• Draft and final VMT assessment.
Task 7.2.3 – LOS Traffic Study
Fehr & Peers will collect peak hour turning movement data at up to ten (10) additional (in addition to those listed in Task 1) intersections for LOS analysis. This would provide for a total of up to fourteen (14) study intersections in the LOS assessment.
Please note that the study area will be finalized during the scoping process and will be completely dependent on the number of trips generated by the project. This portion of the scope may need to be expanded or contracted and our fee updated accordingly based on the results of the planning process.
Fehr & Peers will also collect 24 -hour roadway segment counts (with heavy vehicle clas- sification) at up to two (2) additional locations for use in preparing roadway forecasts for the noise assessment. Fehr & Peers will provide the roadway segment volumes, fleet mix, time of day splits, speed limits, number of lanes and roadway widths with the roadway forecasts for the noise assessment.
Intersection turning movement data will be collected during the AM and PM peak periods (7:00 – 9:00 AM and 4:00 – 6:00 PM). All traffic counts will be collected during fair weather, while school is in session, and during a typical (non -holiday) Tuesday, Wednes- day, or Thursday.
It should be noted that this assessment will not be used to determine significant CEQA transportation impacts but is required by the City as part of their project review process.
The results of the analysis will be utilized to assist in appropriately sizin g City infrastruc- ture.
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Fehr & Peers anticipated including the following scenarios in the LOS study:
• Existing
• Opening Year no Project
• Opening Year plus Project
• Cumulative Horizon Year no Project
• Cumulative Horizon Year plus Project
As part of this assessment the following will be completed:
• Future Year Forecasts – Fehr & Peers will utilize the Riverside Countywide Model (RIVCOM) to develop future forecasts at the study intersections after incorporat- ing approved and pending projects in the study area. Fehr & Peers will add the project trip forecasts to the “no project” forecasts to develop traffic volumes for “with project” scenario at the study intersections.
• LOS Analysis – Fehr & Peers will utilize the Highway Capacity Manual 7 th Edition
(2022) to determine the associated LOS for the study intersections and Project driveways under each “no project” and “with project” scenario. Fehr & Peers will use intersection signal control information from the appropriate agency. Fehr & Peers will report LOS at each study intersection for the AM and PM peak hours.
Synchro will be used for the LOS assessment so that existing signal timing param- eters will be incorporated into the assessment and vehicle progression along travel corridors can be accurately accounted for.
• Ramp Queueing Assessment – A queuing assessment will be performed at all Cal- trans off-ramps to review storage capacity on Caltrans facilities, consistent with the latest Caltrans safety guidance.
Task 7.2.4 – Non-Automotive Assessment
Fehr & Peers will evaluate the Project’s consistency with non-automotive modes. This will be completed by determining whether the project is consistent with existing and fu- ture infrastructure/policies supporting these modes (e.g. consistency of the project with existing or planned bikeway/transit/pedestrian facilities in the area).
Task 7.2.5 – Evacuation Analysis
Fehr & Peers will complete a quantitative analysis, using Fehr & Peers’ EVAC+ tool, of evacuation patterns for up to two evacuation scenarios. It is anticipated that these sce- narios would be wildfire evacuation scenarios as the specific plan area is in a V ery High Fire Hazard Zone and would consider varying road closure patterns associated with a wild- fire event.
Based on the defined evacuation scenarios, the first step in the operations analysis will focus on estimating the number of vehicle trips during each evacuation event. Fehr & 150
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Peers will utilize the RIVCOM travel demand model socio-economic data and trip genera- tion information for the evacuation zone to estimate travel demand. This data includes a variety of information based on census data, including persons per household, number of employees, auto-ownership information, population, and other factors that could affect the number of vehicles per household used during evacuation. The travel demand will also consider time of day. For example, an evacuation event during the middle of the night would create an evacuation trip for most that would begin at their home and end at either the evacuation center or somewhere external to the Study Area. Conversely, an event that occurred during the middle of the day (when people are shopping) could delay evac- uation movements as people come home first to access their belongings prior to leaving.
The during-evacuation traffic operations analysis will utilize Fehr & Peers' EVAC+ Tool.
This tool will be customized to reflect the local evacuation roadway network and traffic demand data extracted from the RIVCOM travel demand forecasting model. The tool then references trip tables for areas outside of the Study Area to form the "background" traffic estimates on the roadways not affected during an evacuation event. Areas affected by the evacuation event are then processed through the EVAC+ Tool trip esti mator to esti- mate the number and sequencing of trips that occur due to the event.
The sub-area extracted network and new trip tables are then input into a Dynamic Traffic Assignment (DTA) model. A DTA model estimates traffic and levels of congestion on 15 - minute intervals and, as link congestion builds (roads fill with cars), the model dynamically reassigns traffic to less-congested routes, if available. This is a more accurate way of esti- mating trip assignment and identifying congested locations on the network that should be considered during an evacuation event. The results of this modeling effort will be used to identify bottlenecks in the surrounding roadway network during each evacuation sce- nario.
The results of the traffic operations analysis will be illustrated in figures and metrics will be summarized in tables to highlight the key findings, including evacuation travel times and congestion bottlenecks.
Please note that SBCTA/WRCOG is undertaking an effort to create a similar process to our EVAC+ assessment as part of a Caltrans planning grant effort. If that tool is available for use when the evacuation assessment is needed, then Fehr & Peers could utilize that tool and adjust our scope/fee accordingly.
Task 7.2.6 – Documentation
Fehr & Peers will prepare a draft traffic study report that summarizes the analysis meth- ods, data, the non -automotive assessment, LOS analysis, VMT analysis, and evacuation assessment. The draft report will be submitted to the project team for review. Fehr and Peers will respond to one round of consolidated comments from the project team on the draft report.
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Task 7.8 Water Supply Assessment (PlaceWorks)
The scope of work for the Water Supply Assessment (WSA) is designed to meet the re- quirements of California Senate Bill 610 (SB 610). SB 610 requires an assessment of whether available water supplies are sufficient to serve the demand generated by the proposed project, as well as the reasonably foreseeable cumulative demand in the region over the next 20 years under average normal year, single dry year, and multiple dry year conditions. In some jurisdictions, the local water purveyor prepares the WSA; in oth er cases, the project applicant prepares the WSA. This scope of work and cost estimate is presented in the case that the local water purveyor does not conduct the analysis. The WSA will rely on information provided in the Elsinore Valley Municipal Water District’s 2020 Urban Water Management Plan and water demand factors based on land use. The WSA will include the following information:
1) Sources of water supply
2) Quantification of past, current, and projected future water demands 3) Quantification of past, current, and projected water supply 4) Evaluation of drought impacts and consideration of variability in demand and supply based upon hydrologic conditions
5) Assessment of water supply sufficiency for the project, based upon this analysis.
If there are insufficient supplies to meet the demand over the next 20 years, additional sources of supply would need to be identified. If this is the case, the WSA will make rec- ommendations on how and where these new supply sources will come from. The WSA can also recommend project modifications that could reduce the demand (water usage) at the project site. Recommended demand reductions could be incorporated into the Draft EIR for the proposed project as specific mitigation measures, project alternatives, or both.
Deliverables:
• WSA report
TASK 8: ADMINISTRATIVE & PUBLIC DRAFT EIR
Preparation of the EIR will follow the CEQA Guidelines and prepare administrative drafts of all environmental documents as electronic submittals. The scope assumes a single set of consolidated electronic comments from the City. Public review drafts of all documents will be provided in both electronic and hard copy as requested in the final scope of work.
PlaceWorks will also provide electronic draft versions of all notices and transmittals for review by the City.
PlaceWorks will prepare the document for review in separate chapters with graphics. To the maximum extent practicable, the analysis will rely upon the technical studies 152
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provided. At the end of staff review we will meet with staff to discuss the comments and outline changes to the document.
The Public Draft EIR will be provided in electronic format for posting on the website.
PlaceWorks will prepare the electronic filing of the documents with the California state clearinghouse.
Deliverables:
• Notice of Preparation (NOP)
• Scoping Meeting Materials (PowerPoint)
• Administrative Draft EIR
• Public Draft EIR
TASK 9: FINAL EIR, FINDINGS, AND MITIGATION MONITORING AND REPORTING PRO- GRAM
The Final EIR will include response to comments, provide any edits needed to respond to comments received on the Draft EIR, and collaborate on responses that involve the pro- ject description or City actions . PlaceWorks will code each comment to allow efficient review of responses. If there are numerous comments on similar topics, we may recom- mend master response(s) to ensure a thorough and reasoned response. The response to comments will also differentiate b etween environmental issues and those that do not affect the adequacy of the EIR. This scope and budget estimate the time needed to pre- pare the Final EIR; we may need to reevaluate the scope and budget if significantly more comments are received.
PlaceWorks will prepare Draft Findings for review by the City . PlaceWorks will prepare a Mitigation Monitoring and Reporting Program (MMRP) resulting from any changes dis- cussed in the EIR. PlaceWorks will provide electronic copies of the Final EIR, Findings, and MMRP for use in the staff report. PlaceWorks will assist in preparing the staff report and PowerPoint presentation for the project and will attend the certification hearing(s) for the EIR to answer questions. PlaceWorks will prepare the Notice of De termination for filing by the City.
Deliverables:
• Administrative Draft Final EIR, Findings, and MMRP
• Public Draft Final EIR, Findings, and MMRP
• Draft Public Notices including availability, SCH e-filing forms, Notice of Determina- tion (NOD)
• Presentation materials for certification hearings
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TASK 10: MEETINGS AND PROJECT COORDINATION
The proposed project is significant to the City and will involve regular internal coordina- tion calls, as well as meetings with other agencies and departments (as needed). This task includes hours to accommodate these meetings.
Timeline
The following assumes that the Specific Plan concepts will be well enough developed to begin the EIR just after the first of the year. This timeline may shift slightly if there is a desire to complete the workshops and charette before releasing the NOP. The final sched- ule will be discussed at the kick off meeting and adjustments can be made as the project develops.
Milestone Days Estimated Date
Specific Plan
Authorization to Proceed -- Friday, November 1, 2024
Geographic Information System (GIS) Database 31 Monday, December 2, 2024 Visioning Workshop & Charette 60 Friday, January 31, 2025 Conceptual Community Structure Plan 31 Monday, March 3, 2025 Specific Plan 21 Monday, March 24, 2025
Environmental Impact Report
Admin Draft NOP 14 Monday, December 16, 2024
Staff/Applicant Review of NOP 14 Monday, December 30, 2024 Begin 30-day Public NOP Comment Period 7 Monday, January 6, 2025 EIR Scoping Meeting 14 Monday, January 20, 2025
End of 30-day NOP Comment Period 30 Wednesday, February 5, 2025 Administrative Draft EIR 121 Wednesday, May 7, 2025
Staff/Applicant Review of Admin Draft EIR 30 Friday, June 6, 2025 Preparation of Public Draft EIR 21 Friday, June 27, 2025 Screencheck Draft EIR 14 Friday, July 11, 2025
Begin 45-day Public EIR Comment Period 7 Friday, July 18, 2025 End 45-day Public EIR Comment Period 45 Saturday, July 19, 2025 Admin Draft Final EIR to City/Applicant for review 32 Wednesday, August 20, 2025 Staff/Applicant Review of Public Final EIR Package 30 Friday, September 19, 2025 Final EIR Package to the City 7 Friday, September 26, 2025
The shaded rows represent staff/applicant review of the draft documents. Note that the final EIR is often an iterative process that begins as soon as the first comments are re- ceived and that public agencies must receive a response ten days prior to acting on the project. Final review is typically a screen-check acceptance of the document to ensure all changes have been made.
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Budget
The total estimated project cost is $960,859 although as mentioned additional technical services may be needed following peer review of the studies. A five percent contingency is included to help offset this potential; however, the exact scope and extent of any ad- ditional study will need to be determined. No work outside of the scope or budget will be initiated without prior authorization.
Task Milestone Total
1 Geographic Information System (GIS) Database $15,000
2 Visioning Workshop Charette (date to be set) $20,000
3 Conceptual Community Structure Plan $120,000
4 Specific Plan $169,700
5 Public Outreach $53,000
Specific Plan Sub-Total $377,700
6 Notice of Preparation and Scoping Meeting $16,728
7 Technical Appendices --
7.1 Air Quality, Energy, Greenhouse Gas $24,687
7.2 Noise Analysis $7,064
7.3 Wildfire Analysis $6,824
7.4 Visual Simulations $18,165
7.5 Biological Resources Reports Peer Review $10,951
7.6 Cultural Resources Report Peer Review $4,587
7.7 Transportation $141,680
7.8 Water Supply Assessment $11,210
8 Administrative & Public Draft EIR $174,736
9 Final EIR, Findings, and Mitigation Monitoring and Reporting Program $65,989 10 Meetings and Project/Specific Plan Coordination $46,283 Reimbursable Expenses Estimate* $8,500
EIR Sub-Total $537,404
Contingency @ 5% Total $45,755
Grand Total All Tasks $960,859
*Expenses are actual plus 10%
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Acknowledgment
This proposal shall remain valid for a period of 90 days from the time of submittal. We look forward to working with you to bring about the successful completion of this project.
If you have any questions regarding the contents of this proposal, please feel free to con- tact me at 858.776.5574.
Thank you for the opportunity to propose on this project.
Respectfully submitted,
PLACEWORKS
Mark Teague, AICP
Managing Principal
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EXHIBIT “C”
Consultant Services Agreement between
PlaceWorks, Inc. and the City
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AGREEMENT FOR SERVICES
By and Between
THE CITY OF WILDOMAR,
a municipal corporation
and
PLACEWORKS, INC.
a California Corporation
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AGREEMENT FOR SERVICES
BETWEEN THE CITY OF WILDOMAR, CALIFORNIA
AND PLACEWORKS, INC
This Agreement for Services (“Agreement”) is entered into as of this 11th day of September, 2024 by and between the City of Wildomar, a municipal corporation (“City”) and PlaceWorks, Inc., a California Corporation (“Service Provider”). City and Service Provider are sometimes hereinafter individually referred to as “Party” and hereinafter collectively referred to as the “Parties.”
RECITALS
A. City has sought from its established on- call CEQA /Land Use Service Provider, PlaceWorks, Inc., to prepare an Environmental Impact Report (EIR) and Specific Plan for the “Bluffs at Hidden Springs ” mixed-use project (PLN 24-0048), the performance of the services which are defined and described particularly in Section 2 of this Agreement.
B. Service Provider, following submission of a Scope of Services and Budget for the performance of the services defined and described particularly in Section 2 of this Agreement, was selected by the City to perform those services.
C. Pursuant to the Wildomar Municipal Code, the City has authority to enter into this Services Agreement and the City Manager has authority to execute this Agreement.
D. The Parties desire to formalize the selection of Service Provider for performance of those services defined and described particularly in Section 2 of this Agreement and desire that the terms of that performance be as particularly defined and described herein.
OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained here and other consideration, the value and adequacy of which are hereby acknowledged, the Parties agree as follows:
SECTION 1. TERM OF AGREEMENT.
Subject to the provisions of Section 20 "Termination of Agreement" of this Agreement, the Term of this Agreement is for the timeframe outlined in the Scope of Services (Exhibit A) or until the EIR and SP are adopted by the Planning Commission and City Council.
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SECTION 2. SCOPE OF SERVICES & SCHEDULE OF PERFORMANCE. (a) Scope of Services . Service Provider agrees to perform the services set forth in Exhibit “A” of this Agreement (hereinafter, the “Services”) and made a part of this Agreement by this reference.
(b) S chedule of Performance. The Services shall be completed pursuant to the schedule specified in Exhibit “A.” Should the Services not be completed pursuant to that schedule, the Service Provider shall be deemed to be in Default of this Agreement. The City, in its sole discretio n, may choose not to enforce the Default provisions of this Agreement and may instead allow Service Provider to continue performing the Services.
SECTION 3. ADDITIONAL SERVICES.
Service Provider shall not be compensated for any work rendered in connection with its performance of this Agreement that are in addition to or outside of the Services unless such additional services are authorized in advance and in writing in accordance with Section 26 “Administration and Implementation” or Section 28 “Amendment” of this Agreement. If and when such additional work is authorized, such additional work shall be deemed to be part of the Services.
SECTION 4. COMPENSATION AND METHOD OF PAYMENT.
(a) Subject to any limitations set forth in this Agreement, City agrees to pay Service Provider the amounts specified in Exhibit “B” (Compensation) and made a part of this Agreement by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed Nine Hundred Sixty Thousand, Eight Hundred Fifty Nine ($960,859), unless additional compensation is approved in writing in accordance with Section 26 “Administration and Implementation” or Section 28 “Amendment” of this Agreement. In accordance with California Government Code Section 8546.7, if the “ Not to Exceed Amount” exceeds Ten Thousand Dollars ($10,000.00), this Agreement and the Service Provider's books and records related to this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of three (3) years after final payment under the Agreement. (b) Each month Service Provider shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month. The invoice shall detail charges in the following categories: labor (by sub- category), travel, materials, equipment, supplies, and sub-Service Provider contracts. Sub-Service Provider charges shall be detailed in the following categories: labor, travel, materials, equipment and supplies. If the compensation set forth in subsection (a) and Exhibit “B” include payment of labor on an hourly basis (as opposed to labor and materials being paid as a lump sum), the labor category in each invoice shall include detailed descriptions of task performed and the amount of time incurred for or allocated to that task. City shall independently review each invoice submitted by the Service Provider to determine whether the work performed, and expenses incurred are in compliance with the provisions of this Agreement. In the event that no charges or expenses are disputed, the invoice shall be approved and paid according to the terms set forth in subsection (c). In the event any 160
charges or expenses are disputed by City, the original invoice shall be returned by City to Service Provider for correction and resubmission.
(c) Except as to any charges for work performed or expenses incurred by Service Provider which are disputed by City, City will use its best efforts to cause Service Provider to be paid within forty-five (45) days of receipt of Service Provider’s correct and undisputed invoice.
(d) Payment to Service Provider for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Service Provider.
SECTION 5. INSPECTION AND FINAL ACCEPTANCE.
City may inspect and accept or reject any of Service Provider’s work under this Agreement, either during performance or when completed. City shall reject or finally accept Service Provider’s work within sixty (60) days after submitted to City. City shall reject work by a timely written explanation, otherwise Service Provider’s work shall be deemed to have been accepted. City’s acceptance shall be conclusive as to such work except with respect to latent defects, fraud and such gross mistakes as amount to fraud.
Acceptance of any of Service Provider’s work by City shall not constitute a waiver of any of the provisions of this Agreement including, but not limited to, Section 16 “Indemnification” and Section 17 “Insurance.”
SECTION 6. OWNERSHIP OF DOCUMENTS; EXCEPTIONS; WARRANTY Except as otherwise provided below, all documents, data, studies, drawings, maps, models, photographs and reports prepared by service provider (collectively, “Documents”) under this Agreement are City’s property. Service Provider may retain copies of such Documents as desired but will deliver all original materials to City upon City’s written notice. City agrees that use of Service Provider’s completed work product, for purposes other than identified in this Agreement, or use of incomplete work product, is at City’s own risk. Service Provider warrants that all Documents it drafts and completes pursuant to this Agreement constitute original work. Specifically, Service Provider understands and agrees that use of artificial intelligence (AI) tools including, without limitation, ChatGPT, Microsoft’s Bing Chat, Google’s Bard, and Meta’s LLM MA (Large Language Model Meta AI), in the performance of this Agreement does not constitute an original work, i.e., submitting Documents generated by such AI tools to City and representing it as Service Provider’s original work constitutes a material breach of this Agreement, constitutes a false claim, and may also violate applicable intellectual property right laws including, without limitation, United States Copyright Law. Accordingly, and notwithstanding any other provision of this Agreement as to ownership, City specifically rejects ownership of such Documents. Service Provider is required to indemnify and defend City to the fullest extent allowed by applicable law should it violate this Section.
All original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents prepared, developed or discovered by Service Provider in the course of providing the Services pursuant to this Agreement shall become the sole property of City and may be used, reused or otherwise 161
disposed of by City without the permission of the Service Provider. Upon completion, expiration or termination of this Agreement, Service Provider shall turn over to City all such original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents.
If and to the extent that City utilizes for any purpose not related to this Agreement any maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files or other documents prepared, developed or discovered by Service Provider in the course of providing the Services pursuant to this Agreement, Service Provider’s guarantees and warranties in Section 9 “Standard of Performance” of this Agreement shall not extend to such use of the maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files or other documents.
All Final Work Product developed by Service Provider in the course of providing the Services pursuant to this Agreement shall become the sole property of City and may be used, reused or otherwise disposed of by City without the permission of the Service Provider. Upon completion, expiration or termination of this Agreement, Service Provider shall turn over to City all such Final Work Product if paid for by the City. This provision specifically excludes Service Providers’ work notes and drafts, which are owned by Service Provider, not City.
SECTION 7. SERVICE PROVIDER'S BOOKS AND RECORDS.
(a) Service Provider shall maintain any and all documents and records demonstrating or relating to Service Provider’s performance of the Services. Service Provider shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, or other documents or records evidencing or relating to work, services, expenditures and disbursements charged to City pursuant to this Agreement. Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently complete and detailed so as to permit an accurate evaluation of the services provided by Service Provider pursuant to this Agreement. Any and all such documents or records shall be maintained for three (3) years from the da te of execution of this Agreement and to the extent required by laws relating to audits of public agencies and their expenditures. (b) Any and all records or documents required to be maintained pursuant to this section shall be made available for inspection, audit and copying, at any time during regular business hours, upon request by City or its designated representative. Copies of such documents or records shall be provided directly to the City for inspection, audit and copying when it is practical to do so; otherwise, unless an alternative is mutually agreed upon, such documents and records shall be made available at Service Provider’s address indicated for receipt of notices in this Agreement.
(c) Where City has reason to believe that any of the documents or records required to be maintained pursuant to this section may be lost or discarded due to dissolution or termination of Service Provider’s business, City may, by written request, require that custody of such documents or records be given to the City. Access to such 162
documents and records shall be granted to City, as well as to its successors -in-interest and authorized representatives.
SECTION 8. INDEPENDENT CONTRACTOR.
(a) Service Provider is and shall at all times remain a wholly independent contractor and not an officer, employee or agent of City. Nothing in this Agreement may be construed to be inconsistent with this relationship or status. Service Provider shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. Service Provider shall have no authority to bind City in any manner, nor to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City. (b) Service Provider shall perform all Services as an independent contractor of City and shall remain at all times as to City, a wholly independent contractor with only such obligations as are consistent with that role. Service provider shall be solely responsible for the means, methods, techniques, sequences and procedures in performance of Services. The personnel performing t he Services under this Agreement on behalf of Service Provider shall at all times be under Service Provider’s exclusive direction and control. Any terms within this Agreement regarding City directives apply to a concern the result of Service Provider’s provision of service and not the means, methods, or scheduling of the Service Provider’s work. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall have control over the conduct of Service Provider or any of Service Provider’s officers, employees, or agents except as set forth in this Agreement. Service Provider shall not at any time or in any manner represent that Service Provider or any of Service Provider’s officers, employees, or agents are in any manner officials, officers, employees or agents of City. (c) Neither Service Provider, nor any of Service Provider’s officers, employees or agents, shall obtain any privileges or rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Service Provider expressly waives any claim Service Provider may have to any such benefits, privileges or rights.
SECTION 9. STANDARD OF PERFORMANCE.
Service Provider represents and warrants that it has the qualifications, experience and facilities necessary to properly perform the Services required under this Agreement in a thorough, competent and professional manner. Service Provider shall at all tim es faithfully, competently and to the best of its ability, experience and talent, perform all Services. In meeting its obligations under this Agreement, Service Provider shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to the Services required of Service Provider under this Agreement. In addition to the general standards of performance set forth this section, additional specific standards of performance and performance criteria may be set forth in Exhibit “A” “Scope of Work” that shall also be applicable to Service Provider’s work under this Agreement. Where there is a conflict between a general and a specific standard of 163
performance or performance criteria, the specific standard or criteria shall prevail over the general.
SECTION 10. COMPLIANCE WITH APPLICABLE LAWS; PERMITS AND LICENSES.
Service Provider shall keep itself informed of and comply with all applicable federal, state and local laws, statutes, codes, ordinances, regulations and rules in effect during the term of this Agreement. Service Provider shall obtain any and all licenses , permits and authorizations necessary to perform the Services set forth in this Agreement.
Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall be liable, at law or in equity, as a result of any failure of Service Provider to comply with this section.
SECTION 11. PREVAILING WAGE LAWS
It is the understanding of City and Service Provider that California prevailing wage laws do not apply to this Agreement because the Agreement does not involve any of the following services subject to prevailing wage rates pursuant to the California Labor Code or regulations promulgated thereunder: Construction, alteration, demolition, installation, or repair work performed on public buildings, facilities, streets or sewers done under contract and paid for in whole or in part out of public funds. In this context, “construction" includes work performed during the design and preconstruction phases of construction including, but not limited to, inspection and land surveying work.
SECTION 12. NONDISCRIMINATION.
Service Provider shall not discriminate, in any way, against any person on the basis of race, color, religious creed, national origin, ancestry, sex, age, physical handicap, medical condition or marital status in connection with or related to the performance of this Agreement.
SECTION 13. UNAUTHORIZED ALIENS.
Service Provider hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein.
Should Service Provider so employ such unauthorized aliens for the performance of the Services and should the any liability or sanctions be imposed against City for such use of unauthorized aliens, Service Provider hereby agrees to and shall reimburse Cit y for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorneys' fees, incurred by City.
SECTION 14. CONFLICTS OF INTEREST.
(a) Service Provider covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Service Provider ’s performance of the Services. Service Provider further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an 164
officer, employee, agent or subcontractor without the express written consent of the City Manager. Service Provider agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement.
(b) City understands and acknowledges that Service Provider is, as of the date of execution of this Agreement, independently involved in the performance of non-related services for other governmental agencies and private parties. Service Provider is unaware of any stated position of City relative to such projects. Any future position of City on such projects shall not be considered a conflict of interest for purposes of this section. (c) City understands and acknowledges that Service Provider will perform non- related services for other governmental agencies and private Parties following the completion of the Services under this Agreement. Any such future service shall not be considered a conflict of interest for purposes of this section.
SECTION 15. CONFIDENTIAL INFORMATION; RELEASE OF INFORMATION. (a) All information gained or work product produced by Service Provider in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Service Provider. Service Provider shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the City Manager, except as may be required by law.
(b) Service Provider, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the City Manager or unless requested by the City Attorney of City, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered "voluntary" provided Service Provider gives City notice of such court order or subpoena.
(c) If Service Provider, or any officer, employee, agent or subcontractor of Service Provider, provides any information or work product in violation of this Agreement, then City shall have the right to reim bursement and indemnity from Service Provider for any damages, costs and fees, including attorney's fees, caused by or incurred as a result of Service Provider’s conduct.
Service Provider shall promptly notify City should Service Provider, its officers, employees, agents or subcontractors, be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder. City retains the right, but has no obligation, to represent Service Provider or be present at any deposition, hearing or similar proceeding. Service Provider agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Service Provider. However, this right to review any such response does not imply or 165
mean the right by City to control, direct, or rewrite said response. Service Provider shall not be held criminally or civilly liable under any Federal or State trade secret law for the disclosure of a trade secret that is made in confidence to a Federal, S tate, or local government official or to an attorney solely for the purpose of reporting or investigating a suspected violation of law or for the disclosure of a trade secret that is made in a complaint or other document filed in a lawsuit or other proceeding, if such filing is made under seal.
SECTION 16. INDEMNIFICATION.
(a) Indemnification for Professional Liability. Where the law establishes a professional standard of care for Service Provider’s services, to the fullest extent permitted by law, Service Provider shall indemnify, protect, defend and hold harmless City and any and all of its officials, employees and agents (“Indemnified Parties”) from and against any and all liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including attorney’s fees and costs, court costs, interest, defense costs, and expert witness fees) arise out of, are a consequence of, or are in any way attributable to, in whole or in part, any negligent or wrongful act, error or omission of Service Provider, or by any individual or entity for which Service Provider is legally liable, including but not limited to officers, agents, employees or sub-contractors of Service Provider, in the performance of professional services under this Agreement.
(b) I
ndemnification for Other than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Service Provider shall indemnify, protect, defend and hold harmless City, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including attorney’s fees and costs, court costs, interest, defense costs, and expert witness fees), where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Ser vice Provider, or by any individual or entity for which Service Provider is legally liable, including but not limited to officers, agents, employees or sub-contractors of Service Provider. (c) I
ndemnification from Sub- Service Providers. Service Provider agrees to obtain executed indemnity agreements with provisions identical to those set forth in this section from each and every sub-Service Provider or any other person or entity involved by, for, with or on behalf of Service Provider in the performance of this Agreement naming the Indemnified Parties as additional indemnitees. In the event Service Provider fails to obtain such indemnity obligations from others as required herein, Service Provider agrees to be fully responsible according to the terms of this section. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth herein is binding on the successors, assigns or heirs of Service Provider and shall survive the termination of this Agreement or this section. 166
(d) City’s Negligence . The provisions of this section do not apply to claims occurring as a result of City’s sole negligence. The provisions of this section shall not release City from liability arising from gross negligence or willful acts or omissions of City or any and all of its officials, employees and agents.
SECTION 17. INSURANCE.
Service Provider agrees to obtain and maintain in full force and effect during the term of this Agreement the insurance policies set forth in Exhibit “C” “Insurance” and made a part of this Agreement. All insurance policies shall be subject to approval by City as to form and content. These requirements are subject to amendment or waiver if so approved in writing by the City Manager. Service Provider agrees to provide City with copies of required policies upon request.
SECTION 18. ASSIGNMENT.
The expertise and experience of Service Provider are material considerations for this Agreement. City has an interest in the qualifications and capability of the persons and entities who will fulfill the duties and obligations imposed upon Service Provider under this Agreement. In recognition of that interest, Service Provider shall not assign or transfer this Agreement or any portion of this Agreement or the performance of any of Service Provider’s duties or obligations under this Agreement without the prior written consent of the City. Any attempted assignment shall be ineffective, null and void, and shall constitute a material breach of this Agreement entitling City to any and all remedies at law or in equity, including termination of this Agreement pu rsuant to Section 20 “Termination of Agreement.” City acknowledges, however, that Service Provider, in the performance of its duties pursuant to this Agreement, may utilize sub-contractors.
SECTION 19. CONTINUITY OF PERSONNEL.
Service Provider shall make every reasonable effort to maintain the stability and continuity of Service Provider’s staff and sub-contractors, if any, assigned to perform the Services. Service Provider shall notify City of any changes in Service Provider’s staff and sub-contractors, if any, assigned to perform the Services prior to and during any such performance.
SECTION 20. TERMINATION OF AGREEMENT.
(a) City may terminate this Agreement, with or without cause, at any time by giving thirty (30) days written notice of termination to Service Provider. In the event such notice is given, Service Provider shall cease immediately all work in progress. (b) Service Provider may terminate this Agreement for cause at any time upon thirty (30) days written notice of termination to City. (c) If either Service Provider or City fail to perform any material obligation under this Agreement, then, in addition to any other remedies, either Service Provider, or City may terminate this Agreement immediately upon written notice. 167
(d) Upon termination of this Agreement by either Service Provider or City, all property belonging exclusively to City which is in Service Provider’s possession shall be returned to City. Service Provider shall furnish to City a final invoice for work performe d and expenses incurred by Service Provider, prepared as set forth in Section 4 “Compensation and Method of Payment” of this Agreement. This final invoice shall be reviewed and paid in the same manner as set forth in Section 4 “Compensation and Method of Payment” of this Agreement.
SECTION 21. DEFAULT.
In the event that Service Provider is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Service Provider for any work performed after the date of default. Instead, the City may give notic e to Service Provider of the default and the reasons for the default. The notice shall include the timeframe in which Service Provider may cure the default. This timeframe is presumptively thirty (30) days, but may be extended, though not reduced, if circumstances warrant. During the period of time that Service Provider is in default, the City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, the City may, in its sole discretion, elec t to pay some or all of the outstanding invoices during the period of default. If Service Provider does not cure the default, the City may take necessary steps to terminate this Agreement under Section 20 “Termination of Agreement.” Any failure on the part of the City to give notice of the Service Provider’s default shall not be deemed to result in a waiver of the City’s legal rights or any rights arising out of any provision of this Agreement.
SECTION 22. EXCUSABLE DELAYS.
Service Provider shall not be liable for damages, including liquidated damages, if any, caused by delay in performance or failure to perform due to causes beyond the control of Service Provider. Such causes include, but are not limited to, acts of God, acts of the public enemy, acts of federal, state or local governments, acts of City, court orders, fires, floods, epidemics, strikes, embargoes, and unusually severe weather. The term and price of this Agreement shall be equitably adjusted for any delays due to such causes.
SECTION 23. COOPERATION BY CITY.
All public information, data, reports, records, and maps as are existing and available to City as public records, and which are necessary for carrying out the Services shall be furnished to Service Provider in every reasonable way to facilitate, without undue delay, the Services to be performed under this Agreement.
SECTION 24. NOTICES.
All notices required or permitted to be given under this Agreement shall be in writing and shall be personally delivered, or sent by telecopier or certified mail, postage prepaid and return receipt requested, addressed as follows:
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To City: City of Wildomar
Attn: City Manager
23873 Clinton Keith Rd., Suite 110
Wildomar, CA 92595
To Service Provider: PlaceWorks, Inc.
Attn: Kara L. Kosel, Vice President of Finance
3 MacArthur Place, Suite # 1100
Santa Ana, CA 92707
Notice shall be deemed effective on the date personally delivered or transmitted by facsimile or, if mailed, three (3) days after deposit of the same in the custody of the United States Postal Service.
SECTION 25. AUTHORITY TO EXECUTE.
Each of the signatories hereto represents and warrants that he or she is competent and authorized to enter into this Agreement on behalf of the Party for whom he or she purports to sign. Each Party hereto agrees to defend, indemnify, and hold harmless the other Parties hereto against all claims, suits, actions, and demands, including necessary expenses of investigation and reasonable attorneys' fees and costs, arising out of claims that its signatory was not competent or so authorized to execute this Agreement.
SECTION 26. ADMINISTRATION AND IMPLEMENTATION.
This Agreement shall be administered and executed by the City Manager or his or her designated representative. The City Manager shall have the authority to issue interpretations and to make amendments to this Agreement, including amendments that commit additional funds, consistent with Section 28 “Amendment” and the City Manager’s contracting authority under the Wildomar Municipal Code.
SECTION 27. BINDING EFFECT.
This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the Parties.
SECTION 28. AMENDMENT.
No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Service Provider and by the City. The City Manager shall have the authority to approve any amendment to this Agreement if the total compensation under this Agreement, as amended, would not exceed the City Manager’s contracting authority under the Wildomar Municipal Code. The Parties agree that the requirement for written modifications cannot be waived and that any attempted waiver shall be void. The City’s City Manager may, but is not required to, make minor amendments not affecting substantive terms without further authorization from the City Council. The City Council hereby authorizes the City Manager to execute any such amendments as required by this 169
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greement or that do not otherwise reduce City’s rights under this Agreement. All other amendments shall be approved by the City Council.
SECTION 29. WAIVER.
Waiver by any Party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any Party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision nor a waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by City of any work or services by Service Provider shall not constitute a waiver of any of the provisions of this Agreement.
SECTION 30. LAW TO GOVERN; VENUE.
This Agreement shall be interpreted, construed and governed according to the laws of the State of California. In the event of litigation between the Parties, venue in state trial courts shall lie exclusively in the County of Riverside, California. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in Riverside.
SECTION 31. ATTORNEY’S FEES, COSTS AND EXPENSES.
In the event litigation or other proceeding is required to enforce or interpret any provision of this Agreement, the prevailing Party in such litigation or other proceeding shall be entitled to an award of reasonable attorney's fees, costs and expenses, in addition to any other relief to which it may be entitled.
SECTION 32. ENTIRE AGREEMENT.
This Agreement, including the attached Exhibits "A" through "C", is the entire, complete, final and exclusive expression of the Parties with respect to the matters addressed therein and supersedes all other agreements or understandings, whether oral or written, or entered into between Service Provider and City prior to the execution of this Agreement. No statements, representations or other agreements, whether oral or written, made by any Party which are not embodied herein shall be valid and binding.
SECTION 33. SEVERABILITY.
If any term, condition or covenant of this Agreement is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall not be affected thereby and the Agreement shall be read and construed without the invalid, void or unenforceable provision(s). 170
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EXHIBIT "A"
SCOPE OF SERVICES
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August 27, 2024
Matthew C. Bassi
Community Development Director
City of Wildomar
23873 Clinton Keith Road, Suite 110
Wildomar, CA 92595
Subject: Environmental I mpact Report for the Bluffs at Hidden Springs Specific Plan Project
Dear Mr. Bassi:
The following Scope of Work constitutes an outline of the land planning and environmen- tal services for entitlement of the Bluffs at Hidden Springs Specific Plan property. T he in- tent is to develop a Specific Plan that creates a Master Development Plan defining t he community character, phasing, preservation and operation of open space uses. Addition- ally, the intention of this plan development is to secure entitlement and provide projects that can be brought to market and implemented.
For adoption of the plan, an Environmental Impact Report (EIR) will need to be prepared in conjunction with or after the development of the Specific Plan. The following tasks rep- resent our current understanding of the project and are subject to refinement as the pro- ject progresses.
Approach
The project site encompasses approximately 167 acres and is generally located between the I-15 freeway (east boundary) and Palomar Street (west boundary) and at the terminus of Hidden Springs Road and north of the Wildomar/Murrieta border (sout h boundary).
A Specific Plan will be prepared in accordance with state zoning laws to accommodate a future mixed-u se project encompassing the ent ire site. The proposed project is not seeking a Plot Plan approval at this time, but the Specific Plan will outline the proposed uses, etc. an d t he later entitlements will be evaluated in the EIR. The details of the Specific Plan and EIR scope of work are provided on the following pages. 174
August 27, 2024 | Page 2
LAND USE, SITE DESIGN, AND ENTITLEMENT SERVICES
TASK 1: GEOGRAPHIC INFORMATION SYSTEM (GIS) DATABASE
PlaceWorks will develop a GIS database to capture the specific plan opportunities and constraints as well as acting as a repository for the planning efforts. Future developed land use maps, biological mapping, topography, jurisdictional delineations, and approvals will reside within the GIS database and be provided to the City and team members as requested. This process will ensure cohesive and comprehensive planning as well as providing the City with a mechanism to track the phasing of the development and status of entitlement in the future. This work effort will continue throughout the project process and provided to the City following approval of the project.
TASK 2: VISIONING WORKSHOP CHARETTE (DATE TO BE SET)
A Visioning Workshop Charette will initiate the brainstorming process to establish the Vision for Bluffs at Hidden Springs Specific Plan along with the goals and objectives to execute that vision. This planning session would combine the input of City Staff and Stake Holders.
Each portion of the Bluffs at Hidden Spri ngs Specific Plan will be explored through the branding and placemaking process. The following components will be discussed:
• Establishment of Overall Community Theme.
o Discussion items will include encapsulation of the theme through defini- tive questions such as: What is the Big Idea? What message is to be con- veyed about the feeling of living/visiting in Bluffs at Hidden Springs Spe- cific Plan? What is the story to be told?
o Implementation will also be considered: How can this message be carried into the community design and details? How can a unique identity be cre- ated for each planning area?
• Establishment of Community and Village Structure.
o Hierarchy and use subsets to establish placemaking districts. o Hierarchy of streets, entries, parks, and landscape elements. o Definition of special gathering areas and programming. • Programming for Open Space.
o Establishment of areas for passive and active recreation o Primary areas of linkage to other planning areas, as well as a major trail system connecting activity areas.
• Discussion of Level of Quality
o City expectation of the level of quality, i.e. legacy community, or industry standard.
o Set parameters for the decision-making process to follow during the im- plementation of the “big idea” to ensure the entire specific plan conveys a cohesive message.
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August 27, 2024 | Page 3
TASK 3: CONCEPTUAL COMMUNITY STRUCTURE PLAN
PlaceWorks will develop a series of Land Use Diagrams to study the highest / best uses of the site, circulation, and amenities. These plans will be reviewed with City Staff, and upon approval with the property owner(s) and/or development team to gather fe edback.
These diagrams will then be evaluated and refined, culminating in the development of a Conceptual Community Structure Plan. This will depict land uses, circulation, jurisdictional delineations, active open space, preserved open space and other elements that will de- fine the character of what it is to live at Bluffs at Hidden Springs Specific Plan.
From this Community Structure plan a phasing and development schedule for the over- all masterplan community will be created to provide a comprehensive phasing plan. The following are work efforts to be undertaken:
• Refine land plan developed during the Charrette to reflect the residential uses, and other uses such as retail, commercial, office, light industrial and community amenities.
• Design community structure concepts
• Identify neighborhoods throughout the plan
• Conceptual plans identifying preservation and alternative open space program- ming.
• Depict open space improvements and trail system connections. • Illustrate site plan and refine conceptual site plan details. • Concept grading plan, depicting an onsite balanced grading strategy.
TASK 4: SPECIFIC PLAN
The preparation of a Specific Plan will be necessary for the entitlement process. Place- Works has prepared this scope to demonstrate the tasks involved in preparing a Specific Plan. The prepared specific plan will contain the required information for the full buildout of the Bluffs at Hidden Springs. Furthermore, a specific plan provides the approving agen- cies with the commitment to meet State and Local requirements and shall comply with California law governing the preparation of specific plans, in addition to consistency with the City of Wildomar General Plan.
It will be necessary for Specific Plan to respond to current and future market demands, physical site constraints and address biological, cultural, and physical delineations. By addressing these the specific plan can be brought to market as an implementable and constructable plan. The document will be crafted for ease of understanding, with ele- vated graphics, mapping and backed by the GIS database. PlaceWorks shall propose the stylization of the document which includes the color palette, fonts, and graphic s to be reviewed by the Team for approval and finalization. PlaceWorks will also meet with City Staff and property owner(s) and/or development team to review draft documents to gar- ner support of the document when brought forth for approval. This will ensure consensus 176
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and understanding between all parties and can assist in the implementation of the plan- ning documents in the future.
Task 4.1 - Prepare Project Summary / EIR Support
Based upon the Vision Workshop, PlaceWorks will prepare a Project Summary to be used to initiate the CEQA process. The summary will include an overview of the proposed pro- ject, site history, and an identification of anticipated planning issues to be resolv ed through the application process. This task also includes on- going coordination and infor- mation exchange with the environmental team to ensure prepared plans will meet future environmental review. Key aspects of the EIR requiring sharing of information include the Initial Study, Alternatives, and Mitigation Measures.
Task 4.2 – Prepare Specific Plan Outline
The Specific Plan serves as a tool to ensure the goals and objectives identified for the project are carried forward into the implementation stage of the planning process. The first step in writing the plan will be the creation of an outline highlighting e ach of the topics to be covered. After distribution and refinement of the outline, a draft Table of Contents will be presented to Staff for review.
Task 4.3 – Preparation of the Specific Plan Draft
A working draft of the Specific Plan will be prepared including text, exhibits, photographs, and tables as needed. During the process of drafting and at the completion of the draft, meetings will be arranged with Staff, property owner(s) and/or development team to re- view the document for comment. It is anticipated that two draft versions will be prepared and submitted before the final Specific Plan is completed. The following chapters will be included in the Specific Plan:
4.3.1 Project Vision
The Project Vision will be founded based upon the Vision Workshop, within the Specific Plan it provides an overview of the community and describes its overarch- ing purpose. The vision will include detailed community design goals, guiding prin- ciples, and an Executive Summary of the development plan, governing documents, and Specific Plan components.
4.3.2 Existing Conditions & Context
This chapter will depict the existing project conditions, including regional and local location, context within the General Plan, and background of the project area, providing a description of the site configuration, site conditions, and property ownership; describe the general plan and zoning designations of the project area and its relationship to these regulatory documents; and provide a summary of op- portunities and constraints and how the proposed project responds to these. 177
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Where necessary, maps, diagrams, and/or figures will be used to illustrate the pro- ject setting, context, and conditions.
4.3.3 Community Structure
This chapter will define the programmatic content of the specific plan; define the land use plan and intent of the land use designations; include land use diagrams, maps, and/or figures to illustrate the proposed land uses (residential, mixed use, commercial, office, open space/preservation, parks, public services, and relevant community facilities) and established districts; features of the land use plan; and describe the grading concept, and phasing plans. Including detailed use areas, number of units, and square footage of institutional and commercial buildings.
4.3.4 Development Standards
This chapter will contain development standards to carry forward the vision plan and community structure land uses for the project. These standards shall be de- veloped to provide specificity while maintaining the flexibility to adapt to changes in future markets conditions. This section will address and supersede existing de- velopment standards in the City’s Zoning Code as deemed appropriate to the pro- ject. PlaceWorks anticipates these standards in the specific plan to address/in- clude:
• Permitted, prohibited, and conditional land-uses
• Development capacities and intensities
• Development standards, such as:
Height (in stories, minimum and maximum) and ground floor ceil- ing height
Build-to lines/setbacks (front, side, and rear, building-to-building) Encroachments
Building orientation
Public/Private/Common open space standards, along with design standards
Architectural design character and materials
Landscape design guidelines (to the extent they are needed) Additional design standards for residential
Supporting graphics to illustrate standards
This section will include figures and illustrations to depict specific design stand- ards, graphics, and tables to outline implementation of the development stand- ards concisely and accurately. PlaceWorks will work with the City Staff in selecting these standards which will regulate future development of the project. This sec- tion will also provide City Staff with an understanding of the commitments and standards the community will be constructed to.
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4.3.5 Circulation and Mobility
This chapter will be prepared by PlaceWorks in conjunction with the traffic con- sultant (identified in the preparation of the EIR) to depict the master circulation plan within the proposed project. The master circulation plan will reflect the in- tent of the General Plan circulation element and/or how this will address the in- tent of that document for substantial conformance. We will work with the se- lected traffic consultant to determine the carrying capacity of existing roadways that provide access to the si te, and options for phasing. The master circulation plan includes:
• Major roadway alignment
• Minor roadway network, and types
• Provisions and layout for nonvehicular circulation plan, Pedestrian
Bicycle
Trail Systems
This section will include maps, diagrams, and/or figures to illustrate the project’s mobility/circulation components.
4.3.6 Community & Public Services and Infrastructure
This chapter will depict concepts for future infrastructure and utility services. This will outline the creation or expansion of a Community Services Area to include elements such as:
Parks
Parkways
Medians
Fire Protection
Police Protection
PlaceWorks will work with the respective consultants for water and utilities and set forth policies in the specific plan to address community services.
4.3.7 Administration and Implementation
The process for administration of the Specific Plan and implementation of the de- velopment will be covered, as well as definitions of terminology used, and the Specific Plan’s relationship to other plans and reports. This section is an oppor- tunity to tailor the development review process and streamline future applica- tions. It will include:
Project Review and Approval
Designation of ministerial vs discretionary review thresholds Interpretations
Minor Modifications
Specific Plan Amendments
Design Review (if applicable)
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Phasing Plan (required by state law, but can be conceptual) Environmental Review
Financing Plan (required by state law)
This section may also incorporate other details related to project implementation as requested by City Staff.
4.3.8 Appendices
Items to be covered in the Appendix are Design Guidelines, General Plan Con- sistency Analysis, Landscape Plant Palette, Glossary of Terms, and the Resolutions and Ordinances adopting the Specific Plan.
Task 4.4 – Final Draft Specific Plan
This task includes revisions to the Draft Specific Plan based on comments received from City staff. It is assumed one consolidated set of Cycle Issues comments will be provided to PlaceWorks per review cycle. We are assuming up to two rounds (cycles) of City Staff review of the Draft Specific Plan before preparation for adoption hearings. The second round is expected to contain only minimal comments. During this time, up to four meet- ings with City Staff are expected to review and discuss comments and responses. A revised version of the specific plan will be prepared and labeled “Final Draft” and will be used for the adoption hearing process.
Task 4.5 – Final Specific Plan
Following the hearing process, PlaceWorks will produce the final specific plan, incorpo- rating the changes approved at the hearings. Based on our experience, we anticipate that the changes received during the hearings will be minor in nature.
Task 4.6 – Meetings and Project Management
During preparation of the draft Specific Plan, a total of four meetings are anticipated to ensure regular communication between the project team and planning staff members.
Project Management includes coordination of the work efforts of the consultant team , quality control, budget / schedule monitoring, and establishing standards and expecta- tions. PlaceWorks is prepared to attend 1 Planning Commission Hearing and 1 City Council Hearing. This task also includes teleconferences, monthly progress reports, and invoices.
TASK 5: PUBLIC OUTREACH
During preparation of the Bluffs at Hidden Springs Specific Plan, community engagement will be required to inform the public of the specific plan process and provide opportunities for public comment and feedback. PlaceWorks is prepared to facilitate 2 pub lic work- shops to engage community members to inform and gather feedback.
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ENVIRONMENTAL SERVICES
Submitted Technical Studies
The applicant has provided the following technical studies that the PlaceWorks’ team will peer review for incorporation into the EIR . We understand that the original preparers of the studies may not be available for edits or updates to the study and that additional work may be needed to meet the requirements of the EIR. Until the peer review is completed we will not know the extent of any ‘gaps’ that need to be filled and may need to increase the scope and fee to complete the EIR:
• Aquatic Resources Delineation Report for the Bluffs at Hidden Springs Specific Plan Project (PA 22-0019) in the City of Wildomar, Riverside County, California, Dudek, March 1, 2023
• Notification of Partial Focused Burrowing Owl Survey for the Bluffs at Hidden Springs Project, City of Wildomar, Riverside County, California , Psomas, June 8, 2023
• Draft Biological Technical Report – Bluffs at Hidden Springs Specific Plan Project (PA 22-019)¸Dudek, March 2023
• Notification of Partial Focused Least Bell’s Vireo Surveys for the Bluffs at Hidden Springs Project, City of Wildomar, Riverside County, California, Psomas, June 8, 2023
• Phase I Cultural Resources Assessment – The Bluffs at Hidden Springs Specific Plan Project, City of Wildomar, Riverside County, California, Dudek, March 2023 • Paleontological Resources Inventory Letter Memorandum – The Bluffs at Hidden Springs Specific Plan Project, Dudek, March 2023
• Phase I Environmental Site Assessment The Bluffs at Hidden Springs Specific Plan Project (PA No 22-019), Dudek, February 2023
It is assumed that the City will peer review the following technical studies; PlaceWorks will incorporate these final reports into the EIR:
• Preliminary Geotechnical Investigation Bluffs at Hidden Springs Development, Alta California Geotechnical, Inc., March 1, 2023
• Hydrology Report County of Riverside Bluffs at Hidden Springs, Alliance Land Plan- ning and Engineering, Inc., February 2023
• Project Specific Water Quality Management Plan, Alliance Land Planning and En- gineering, Inc., February 22, 2023
• Sewer System Analysis for the Bluffs at Hidden Springs Project, Dexter Wilson En- gineering, Inc., January 2023
• Water System Analysis for the Bluffs at Hidden Springs Project, Dexter Wilson En- gineering, Inc., January 2023
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Scope of the EIR
The table below shows our assumptions on the contents of the EIR. Issues with “Less Than Significant Impacts” are those that would be analyzed in Chapter 8, Impacts Found Not to be Significant, and issues with “Potentially Significant” would be analyzed in detail in Chapter 5, Environmental Analysis. Note that the table is based on our current knowledge of the project and may be refined during preparation of the detailed project description, comments received during the public notice of preparation (NOP), s coping meeting, and conclusion of the technical studies.
Environmental Issue Disposition
ENVIRONMENTAL ISSUE LESS THAN SIGNIFI-
CANT IMPACTS
POTENTIALLY SIG-
NIFICANT IMPACTS
Aesthetics X
Agriculture & Forestry X
Air Quality X
Biological Resources X
Cultural Resources X
Energy X
Geology and Soils X
Greenhouse Gas Emissions X
Hazards and Hazardous Materials X
Hydrology and Water Quality X
Land Use and Planning X
Mineral Resources X
Noise X
Population and Housing X
Public Services X
Recreation X
Transportation X
Tribal Cultural Resources X
Utilities and Service Systems X
Wildfire X
Alternatives X
Cumulative X
Scope of Work
TASK 6: NOTICE OF PREPARATION AND SCOPING MEETING
PlaceWorks will draft the NOP for public review and prepare the document for circulation.
PlaceWorks will prepare drafts of all requisite filing forms and submit the electronic NOP to the State Clearinghouse. This scope assumes the City will file the Notice of Preparation 182
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with the County Clerk and will publish the notice in the local paper, starting the 30 -day public comment period for the NOP.
We recommend holding a public scoping meeting approximately two weeks into the 30 - day public comment period to allow public agencies and the public to provide input on the scope of the EIR. PlaceWorks will provide a PowerPoint in support of the meeting and will either attend the meetings in person, or participate via Zoom or other electronic me- dia platform, to explain the CEQA process and the scope of the EIR.
TASK 7: TECHNICAL ANALYSES
PlaceWorks has teamed with Fehr and Peers, and Ecorp to peer review previously com- pleted technical studies, and to prepare new studies to evaluate the environmental im- pacts of the proposed Specific Plan.
Task 7.1 Air Quality, Energy, and Greenhouse Gas Emissions Analyses (PlaceWorks) PlaceWorks will prepare an air quality, energy, and greenhouse gas (GHG) emissions tech- nical analysis to evaluate the potential impacts of the proposed project. Based on prelim- inary information received, it is assumed the Specific Plan would allow commercial, office, and residential uses and would not involve a water park or industrial land uses. The anal- ysis will be consistent with the current methodology of the South Coast Air Quality Man- agement District (South Coast AQMD). Modeling of criteria air pollutant emissions and GHG emissions will be conducted using the latest California Emissions Estim ator Model (CalEEMod). Mitigation measures to reduce potential impacts will be identified, as needed, to reduce potentially significant impacts of each proposed project option. The results of the technical analyses will be compiled into the Draft EIR (DEIR) and model out- puts will be included as an appendix. A description of the individual tasks is provided be- low:
Construction Phase. PlaceWorks will quantify short-term emissions generated from con- struction of the proposed project. It is anticipated that the Specific Plan could be devel- oped in up to three development phases and require substantial infrastructure improve- ments. Preliminary emissions modeling for the plan -level analysis will be based on the anticipated construction schedule and duration, the anticipated equipment for each con- struction subphase, and demolition debris and soil haul volumes (if applicable) available at the time of the analysis. Where information is not currently available, PlaceWorks will coordinate with the City and Specific Plan team to develop the appropriate assumptions to determine a reasonable estimate of worst-case project emissions. Maximum daily con- struction emissions will be compared to the South Coast AQMD regional significance thresholds for construction. Localized air pollution impacts from construction equipment exhaust and fugitive dust will be compared to South Coast AQMD’s screening-level local- ized significance thresholds (LST) for their potential to elevate concentrations of air pol- lutants at the sensitive and non-sensitive uses proximate to the project site. Because the Specific Plan is being evaluated at a plan -level, a con struction health risk assessment is 183
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not proposed at this time. The EIR will include mitigation for future site-specific construc- tion HRAs as new development is proposed using performance standards identified by South Coast AQMD.
Operational Phase. PlaceWorks will quantify emissions associated with buildout of the Specific Plan at the horizon year of the proposed project. Buildout of the proposed project would generate criteria air pollutant and GHG emissions from area sources (e.g., land- scaping, paints and consumer cleaning products), energy use (e.g., natural gas for heating, and electricity), mobile sources (passenger vehicles), and indirect GHG emissions from water use/wastewater generation and solid waste disposal. Emissions fr om mobile sources for will be quantified based on the weekday and weekend average daily trip gen- eration and vehicle miles traveled (VMT) provided by the traffic engineer (Fehr & Peers).
It is our understanding that the Specific Plan would not permit industrial/warehouse land uses; and therefore, an operational HRA is not warranted. Overall, project operational phase emissions will be compared to South Coast AQMD’s significance thresholds for re- gional and localized air quality impacts.
Other Air Quality Impacts. The South Coast Air Basin (SoCAB) is currently designated nonattainment under the National and/or California ambient air quality standards (AAQS) for ozone (O
3), fine inhalable particulate matter (PM2.5), coarse inhalable particulate mat- ter (PM10), and lead (Los Angeles County only). South Coast AQMD has adopted air quality management plans (AQMPs) to ensure the SoCAB can attain the long -term National and California AAQS. The analysis will include a consistency evaluation of the project’s re- gional emissions to South Coast AQMD’s AQMP. Furthermore, the SoCAB has been desig- nated in attainment for carbon monoxide (CO) under both the California and National AAQS; therefore, the air quality analysis will include only a qualitative assessment of CO hotspots. PlaceWorks will also describe potential odor impacts associated the proposed project.
Project Consistency with Plans Adopted to Reduce GHG Emissions. PlaceWorks will pro- vide a discussion on the GHG reduction goals of Senate Bill 32 (SB 32), Assembly Bill (AB) 1279, and SB 375. To achieve the GHG reduction targets SB 32 and AB 1279, the California Air Resources Board (CARB) adopted the 2022 Scoping Plan Update. In addition, the Southern California Association of Governments (SCAG) has adopted a regional transpor- tation plan/sustainable communities strategy to ensure that the southern Californi a re- gion can attain the regional transportation-related GHG reduction goals of SB 375. Place- Works will provide a consistency analysis with these statewide, and regional GHG emissions reduction strategies.
Energy. PlaceWorks will quantify the energy use associated with project-related construc- tion activity (i.e., fuels consumed by construction equipment and on- road vehicles) and from project operations. Fuel use for construction- related on-road vehicles will be mod- eled using fuel use data from EMFAC. Long -term on-road fuel usage will be based on ve- hicle trip generation and VMT (if available) data provided by Fehr and Peers. Construction- 184
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and operation-related off-road equipment fuel use will be based on fuel use data from OFFROAD and on the equipment mixes and operating hours assumed for the project.
Electricity and natural gas use associated with operation of the proposed buildings will be based the size and type of land use(s) proposed and on default CalEEMod energy rates.
PlaceWorks will also provide an overview and review of the project’s consistency with the California Renewables Portfolio Standard Program.
Deliverables
Air Quality, Energy and GHG Emissions sections of the DEIR and modeling data as an Appendix to the DEIR.
Task 7.2 Noise Analysis (PlaceWorks)
PlaceWorks will prepare the noise and vibration technical analyses to support the City of Wildomar in relation to the analysis for the Bluffs at Hidden Springs Specific Plan. The technical noise impact analysis will discuss relevant standards and criteria for noise expo- sure, including those in the City’s General Plan Noise Element and Municipal Code. The results of this analysis will be summarized in the environmental document prepared for the proposed project, and modeling will be provided in an appendix.
Existing Conditions. To characterize the existing conditions, PlaceWorks will conduct a noise measurement survey to acquire ambient noise level data. The survey will consist of up to 6 short-term (15-minute) and 2 long-term (24-hour) locations. These measurement locations will be selected by PlaceWorks and will take into consideration the location of existing roadways and noise sensitive receivers in the project vicinity. The results of the noise measurement survey will be incorporated into the environmental document pre- pared for the proposed project.
Transportation Noise. PlaceWorks will assess the potential in traffic noise levels along major arterials and highways, and identify areas along roadway segments that would ei- ther be exposed to noise levels above established criteria or result in an increase more than 3 dBA over the baseline levels. Aircraft noise, though not anticipated to be signifi- cant, will also be addressed.
Stationary Noise. Noise impacts from non-transportation sources will be evaluated, due to the newly proposed land uses, and assessed based on local noise standards. Place- Works will analyze noise impacts from non -transportation sources in terms of potential impacts to noise -sensitive receptors in the immediate vicinity and the noise limitations identified within the City’s Municipal Code.
Construction Noise and Vibration. PlaceWorks will provide a qualitative analysis for po- tential construction impacts associated with implementation of the proposed specific plan updates. Noise and vibration effects from construction activities will be estimated based on generic or standard construction information, and the results will be discussed in terms of accepted local noise standards and the Federal Transit Administration 185
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guidance manual on vibration impacts. Feasible mitigation measures, if required, will be identified to minimize noise and vibration impacts associated with implementation of the proposed project.
Deliverables:
• The noise and vibration analysis will be summarized in the environmental docu- ment with technical modeling included as an Appendix.
Task 7.3 Wildfire Analysis (PlaceWorks)
The Bluffs at Hidden Springs Specific Plan is located on lands within a Very High Fire Haz- ard Severity Zone, and therefore, PlaceWorks will evaluate the potential for the Specific Plan to result in wildfire-related impacts, consistent with Appendix G of the CEQA Guide- lines and the California Attorney General’s Wildfire Impact Analysis guidance. This analy- sis will include a review of wildfire -related measures in the currently adopted General Plan Safety Element, 2022 Local Hazard Mitigation Plan, and Wildomar Municipal Codes, as well as regional projects and state requirements already in place to minimize wildfire and evacuation impacts for the Specific Plan area. This section will also evaluate the evac- uation route capacity and timing under existing conditio ns and implementation of the Proposed Project, to determine impacts to the implementation of the City’s Emergency Operations Plan. This analysis would include coordination with the CAL FIRE Riverside County Fire Department and Riverside County Sheriff’s De partment to determine con- sistency with the City’s Emergency Operations Plan for evacuation.
Deliverables:
• The wildfire analysis will be summarized in the environmental document.
Task 7.4 Visual Simulations (PlaceWorks)
PlaceWorks will construct a model of the proposed development and the surrounding area based on the information provided by the Applicant. The model of the proposed project will be incorporated with photos taken at up to 6 (six) public viewpoints to create photo renderings and to assess the potential of impacted views. PlaceWorks will coordi- nate with the City to confirm which viewpoints to use. To accurately model the develop- ment, the Applicant will provide detailed drawings of the proposed project, which Place- Works will then use SketchUp® software to geo -locate the model and generate virtual cameras to match the 6 public viewpoint photos taken onsite. The view simulations will include a computer rendering of the Bluffs at Hidden Springs merged with photos taken at specific locations around the site and accurately reflect the size and scale of the pro- posed buildings. All proposed buildings will be modeled conceptually based on the foot- prints and building heights provided. Lumion will be used to provide conceptual vegeta- tion based on the landscape plan (if provided) for the proposed project. Construction of the view simulation model will require the following information from the Applicant, ar- chitect, and/or engineer:
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• Data needs for view simulations:
o CAD drawing of the site plan for the proposed project o CAD drawing of existing topography that extends 100 feet past the project boundary
o CAD drawing of proposed grading plan
o Proposed landscape plan – if no planting plan is provided, a conceptual tree planting plan will be created
• If additional visual simulations are needed, then PlaceWorks will prepare an addi- tional scope of work.
Deliverables:
• Up to six visual simulations of the proposed project.
Task 7.5 Biological Resources Reports Peer Review (Ecorp) An ECORP senior-level biologist will conduct a peer review of the following reports pre- pared by Dudek and Psomas:
• Aquatic Resources Delineation Report for the Bluffs at Hidden Springs Specific Plan Project (PA 22-0019) in the City of Wildomar, Riverside County, California, Dudek, March 1, 2023
• Notification of Partial Focused Burrowing Owl Survey for the Bluffs at Hidden Springs Project, City of Wildomar, Riverside County, California , Psomas, June 8, 2023
• Draft Biological Technical Report – Bluffs at Hidden Springs Specific Plan Project (PA 22-019)¸Dudek, March 2023
• Notification of Partial Focused Least Bell’s Vireo Surveys for the Bluffs at Hidden Springs Project, City of Wildomar, Riverside County, California, Psomas, June 8, 2023
ECORP will ascertain whether the baseline information for a complete, defensible CEQA Biological Resources section has been provided. These reports will be evaluated to deter- mine if appropriate standard methods and applicable agency protocols were used to com- plete the studies. Requirements for additional studies or analyses will be determined and, if applicable, noted in the review but will not be conducted by ECORP under this scope of work. Conclusions, impacts, significance thresholds, recommendations, an d mitigation measures will be reviewed for technical requirements and content, and a determination will be made as to whether they are in conformance with all the CEQA and Multiple Spe- cies Habitat Conservation Plan (MSHCP) guidelines. Any identified mitigation measures recommended to avoid potential impacts or reduce them to a less than significant level will also be reviewed. A summary of the findings will be provided to the City in a letter report. ECORP will provide one electronic copy (PDF) of the report delivered by email. 187
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Costs for this task include peer reviews of the reports prepared for the proposed project and preparation of a comment letter. It is assumed that the report will require minimal comments by ECORP’s Senior Biologist. No survey work, coordination with regulatory agencies, preparation of permit applications, or other reporting outside of what is de- scribed above is included in this task. ECORP assumes one round of review of the technical report will be necessary.
Deliverables:
• Comment letter submitted electronically.
Task 7.6 Cultural Resources Report Peer Review (Ecorp)
ECORP will perform a peer review of the cultural resources technical report prepared for the Project, Phase I Cultural Resources Assessment, The Bluffs at Hidden Springs Specific Plan Project, City of Wildomar Riverside County, California (Dudek 2023). The peer review will be conducted by a qualified senior staff who meet the Secretary of the Interior’s Pro- fessional Qualifications Standards for archaeology. The report will be reviewed to deter- mine if appropriate standard methods and applicable agency protocols were used to com- plete the studies. Requirements for additional studies or analyses, if applicable, will be noted in the review, but will not be conducted by ECORP under this scope of work. Con- clusions, impact significance thresholds, recommendations, and mitigation measures will be reviewed for technical requirements and to determine if they are in conformance with CEQA guidelines. Any identified mitigation measures recommended to avoid potential impacts or reduce them to a less than significant level will be reviewed.
Costs for this task only include peer review of the cultural resources technical report pre- pared for the proposed project and preparation of a comment letter. It is assumed that the report will require minimal peer review comments. No survey work, coordination with regulatory agencies, preparation of permit applications, or other reporting outside of what is described above is included in this task. ECORP assumes one round of review of the technical report will be necessary.
Deliverables:
• Comment letter submitted electronically.
Task 7.7 Transportation Studies (Fehr&Peers)
As a subconsultant to PlaceWorks, Fehr and Peers will prepare the following transporta- tion-related studies.
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Task 7.1 – Scenario Planning (Fehr&Peers)
Fehr & Peers will provide information on traffic and circulation to assist in the finalization of the site planning effort for the specific plan area. It is our understanding that the land use and circulation details of the specific plan area have not been finalized and this task will focus on answering the following questions:
• How much traffic can the local roadways serving the site accommodate? • What does the internal circulation system look like? Fehr and Peers envision this will be a workshop-like process working with the urban design team at Place- Works.
• What are the critical improvements needed at key intersections to serve the pro- ject site?
To assist with answering these questions, Fehr and Peers will collect the peak hour inter- section turning movement counts at:
1. Palomar Street/Clifton Keith Road
2. Hidden Springs Road/Clifton Keith Road
3. I-15 South Ramps/Clifton Keith Road
4. I-15 North Ramps/Clifton Keith Road
Fehr and Peers will also collect 24-hour roadway segment counts (with heavy vehicle classification) on:
1. Clifton Keith Road between Palomar Street and Hidden Springs Road
2. Palomar Street south of Clifton Keith Road
3. Jefferson Avenue south of Grizzly Road
Intersection turning movement data will be collected during the AM and PM peak periods (7:00 – 9:00 AM and 4:00 – 6:00 PM). All traffic counts will be collected during fair weather, while school is in session, and during a typical (non -holiday) Tuesday, Wednes- day, or Thursday.
Fehr and Peers will calculate the existing intersection or roadway LOS at these study lo- cations and identify any existing deficiencies in traffic capacity or operations including any “reserved capacity” that can accommodate the project compared to both the existing configurations and based on the General Plan roadway classifications.
Fehr and Peers have budgeted 32 staff hours to participate in workshop -like settings in which Fehr and Peers can estimate trip generation/distribution/assignment for each land use alternative developed by PlaceWorks and identify key needed infrastructure to serve 189
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the project. Fehr and Peers will also use this time to do estimates of internal traffic esti- mates and roadway cross-section development to serve the proposed project.
Deliverables:
• Recommendations will be provided for inclusion in the specific plan document.
Task 7.2 – Transportation Impact Analysis for CEQA (Fehr&Peers) Task 7.2.1 – Scoping Agreement
Once the site plan and project description has been finalized, Fehr & Peers will prepare a Transportation Impact Analysis (TIA) scoping agreement consistent with the City of Wil- domar requirements. Fehr and Peers will confirm the technical approach and study area for Tasks 2. 7.2.2 through 2.7.2.5. Fehr and Peers will respond to one round of consoli- dated comments and submit as final.
Deliverables:
• Draft and Final Scoping Agreement.
Task 7.2.2 – VMT Analysis
Fehr & Peers will conduct a VMT analysis based on the City of Wildomar’s adopted VMT methodology and thresholds (adopted in June 2020).
Fehr & Peers will review the model and update the traffic analysis zone structure at the site so Fehr & Peers can isolate proposed uses at the Project site. The following scenario forecasts will be estimated:
• Baseline No Project
• Baseline With Proposed Project
• Future Year (2050) No Project
• Future Year (2050) With Proposed Project
Fehr & Peers will complete both a project-level assessment (project-generated VMT) and estimate the Project’s effect on VMT for the Project. The Origin -Destination Method will be utilized to develop project -level forecasts accounting for all VMT generated by the Project from the site to their ultimate destinations. The Boundary Method will be utilized to measure the Project’s effect on VMT. Fehr & Peers will work with the City of Wildomar to establish an appropriate boundary as a typically boundary used for this assessment is the City limit; but the Project’s location adjacent to the City limit is likely inappropriate as trips headed to/from the project south would be “truncated by the artificial boundary” and would not provide a full disclosure of potential Project impacts.
The VMT impact analysis will compare Project VMT estimates against the City’s thresholds of significance. Summary tables will be provided to document VMT and VMT per service 190
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population for each of the study scenarios. Fehr & Peers will identify impacts if the Project is forecast to be greater than the City’s significance threshold. In addition to the VMT impact analysis, Fehr & Peers will prepare OD VMT for the AQ and GHG analysis, which will include VMT by fleet mix and VMT by speed bin.
If significant impacts are identified and mitigation is required, Fehr & Peers will recom- mend feasible mitigation for those impacts. For VMT -related impacts, Fehr & Peers will look toward potential Transportation Demand Management (TDM) measures to reduce those impacts. If needed, Fehr & Peers can work with the project team and the City to identify a feasible TDM program and will test the associated VMT reductions from that program through the methodology and information presented in the California Air Pollu- tion Control Officers Association (CAPCOA) guidance.
Deliverables:
• Draft and final VMT assessment.
Task 7.2.3 – LOS Traffic Study
Fehr & Peers will collect peak hour turning movement data at up to ten (10) additional (in addition to those listed in Task 1) intersections for LOS analysis. This would provide for a total of up to fourteen (14) study intersections in the LOS assessment.
Please note that the study area will be finalized during the scoping process and will be completely dependent on the number of trips generated by the project. This portion of the scope may need to be expanded or contracted and our fee updated accordingly based on the results of the planning process.
Fehr & Peers will also collect 24 -hour roadway segment counts (with heavy vehicle clas- sification) at up to two (2) additional locations for use in preparing roadway forecasts for the noise assessment. Fehr & Peers will provide the roadway segment volumes, fleet mix, time of day splits, speed limits, number of lanes and roadway widths with the roadway forecasts for the noise assessment.
Intersection turning movement data will be collected during the AM and PM peak periods (7:00 – 9:00 AM and 4:00 – 6:00 PM). All traffic counts will be collected during fair weather, while school is in session, and during a typical (non -holiday) Tuesday, Wednes- day, or Thursday.
It should be noted that this assessment will not be used to determine significant CEQA transportation impacts but is required by the City as part of their project review process.
The results of the analysis will be utilized to assist in appropriately sizin g City infrastruc- ture.
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Fehr & Peers anticipated including the following scenarios in the LOS study:
• Existing
• Opening Year no Project
• Opening Year plus Project
• Cumulative Horizon Year no Project
• Cumulative Horizon Year plus Project
As part of this assessment the following will be completed:
• Future Year Forecasts – Fehr & Peers will utilize the Riverside Countywide Model (RIVCOM) to develop future forecasts at the study intersections after incorporat- ing approved and pending projects in the study area. Fehr & Peers will add the project trip forecasts to the “no project” forecasts to develop traffic volumes for “with project” scenario at the study intersections.
• LOS Analysis – Fehr & Peers will utilize the Highway Capacity Manual 7 th Edition
(2022) to determine the associated LOS for the study intersections and Project driveways under each “no project” and “with project” scenario. Fehr & Peers will use intersection signal control information from the appropriate agency. Fehr & Peers will report LOS at each study intersection for the AM and PM peak hours.
Synchro will be used for the LOS assessment so that existing signal timing param- eters will be incorporated into the assessment and vehicle progression along travel corridors can be accurately accounted for.
• Ramp Queueing Assessment – A queuing assessment will be performed at all Cal- trans off-ramps to review storage capacity on Caltrans facilities, consistent with the latest Caltrans safety guidance.
Task 7.2.4 – Non-Automotive Assessment
Fehr & Peers will evaluate the Project’s consistency with non-automotive modes. This will be completed by determining whether the project is consistent with existing and fu- ture infrastructure/policies supporting these modes (e.g. consistency of the project with existing or planned bikeway/transit/pedestrian facilities in the area).
Task 7.2.5 – Evacuation Analysis
Fehr & Peers will complete a quantitative analysis, using Fehr & Peers’ EVAC+ tool, of evacuation patterns for up to two evacuation scenarios. It is anticipated that these sce- narios would be wildfire evacuation scenarios as the specific plan area is in a V ery High Fire Hazard Zone and would consider varying road closure patterns associated with a wild- fire event.
Based on the defined evacuation scenarios, the first step in the operations analysis will focus on estimating the number of vehicle trips during each evacuation event. Fehr & 192
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Peers will utilize the RIVCOM travel demand model socio-economic data and trip genera- tion information for the evacuation zone to estimate travel demand. This data includes a variety of information based on census data, including persons per household, number of employees, auto-ownership information, population, and other factors that could affect the number of vehicles per household used during evacuation. The travel demand will also consider time of day. For example, an evacuation event during the middle of the night would create an evacuation trip for most that would begin at their home and end at either the evacuation center or somewhere external to the Study Area. Conversely, an event that occurred during the middle of the day (when people are shopping) could delay evac- uation movements as people come home first to access their belongings prior to leaving.
The during-evacuation traffic operations analysis will utilize Fehr & Peers' EVAC+ Tool.
This tool will be customized to reflect the local evacuation roadway network and traffic demand data extracted from the RIVCOM travel demand forecasting model. The tool then references trip tables for areas outside of the Study Area to form the "background" traffic estimates on the roadways not affected during an evacuation event. Areas affected by the evacuation event are then processed through the EVAC+ Tool trip esti mator to esti- mate the number and sequencing of trips that occur due to the event.
The sub-area extracted network and new trip tables are then input into a Dynamic Traffic Assignment (DTA) model. A DTA model estimates traffic and levels of congestion on 15 - minute intervals and, as link congestion builds (roads fill with cars), the model dynamically reassigns traffic to less-congested routes, if available. This is a more accurate way of esti- mating trip assignment and identifying congested locations on the network that should be considered during an evacuation event. The results of this modeling effort will be used to identify bottlenecks in the surrounding roadway network during each evacuation sce- nario.
The results of the traffic operations analysis will be illustrated in figures and metrics will be summarized in tables to highlight the key findings, including evacuation travel times and congestion bottlenecks.
Please note that SBCTA/WRCOG is undertaking an effort to create a similar process to our EVAC+ assessment as part of a Caltrans planning grant effort. If that tool is available for use when the evacuation assessment is needed, then Fehr & Peers could utilize that tool and adjust our scope/fee accordingly.
Task 7.2.6 – Documentation
Fehr & Peers will prepare a draft traffic study report that summarizes the analysis meth- ods, data, the non -automotive assessment, LOS analysis, VMT analysis, and evacuation assessment. The draft report will be submitted to the project team for review. Fehr and Peers will respond to one round of consolidated comments from the project team on the draft report.
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Task 7.8 Water Supply Assessment (PlaceWorks)
The scope of work for the Water Supply Assessment (WSA) is designed to meet the re- quirements of California Senate Bill 610 (SB 610). SB 610 requires an assessment of whether available water supplies are sufficient to serve the demand generated by the proposed project, as well as the reasonably foreseeable cumulative demand in the region over the next 20 years under average normal year, single dry year, and multiple dry year conditions. In some jurisdictions, the local water purveyor prepares the WSA; in oth er cases, the project applicant prepares the WSA. This scope of work and cost estimate is presented in the case that the local water purveyor does not conduct the analysis. The WSA will rely on information provided in the Elsinore Valley Municipal Water District’s 2020 Urban Water Management Plan and water demand factors based on land use. The WSA will include the following information:
1) Sources of water supply
2) Quantification of past, current, and projected future water demands 3) Quantification of past, current, and projected water supply 4) Evaluation of drought impacts and consideration of variability in demand and supply based upon hydrologic conditions
5) Assessment of water supply sufficiency for the project, based upon this analysis.
If there are insufficient supplies to meet the demand over the next 20 years, additional sources of supply would need to be identified. If this is the case, the WSA will make rec- ommendations on how and where these new supply sources will come from. The WSA can also recommend project modifications that could reduce the demand (water usage) at the project site. Recommended demand reductions could be incorporated into the Draft EIR for the proposed project as specific mitigation measures, project alternatives, or both.
Deliverables:
• WSA report
TASK 8: ADMINISTRATIVE & PUBLIC DRAFT EIR
Preparation of the EIR will follow the CEQA Guidelines and prepare administrative drafts of all environmental documents as electronic submittals. The scope assumes a single set of consolidated electronic comments from the City. Public review drafts of all documents will be provided in both electronic and hard copy as requested in the final scope of work.
PlaceWorks will also provide electronic draft versions of all notices and transmittals for review by the City.
PlaceWorks will prepare the document for review in separate chapters with graphics. To the maximum extent practicable, the analysis will rely upon the technical studies 194
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provided. At the end of staff review we will meet with staff to discuss the comments and outline changes to the document.
The Public Draft EIR will be provided in electronic format for posting on the website.
PlaceWorks will prepare the electronic filing of the documents with the California state clearinghouse.
Deliverables:
• Notice of Preparation (NOP)
• Scoping Meeting Materials (PowerPoint)
• Administrative Draft EIR
• Public Draft EIR
TASK 9: FINAL EIR, FINDINGS, AND MITIGATION MONITORING AND REPORTING PRO- GRAM
The Final EIR will include response to comments, provide any edits needed to respond to comments received on the Draft EIR, and collaborate on responses that involve the pro- ject description or City actions . PlaceWorks will code each comment to allow efficient review of responses. If there are numerous comments on similar topics, we may recom- mend master response(s) to ensure a thorough and reasoned response. The response to comments will also differentiate b etween environmental issues and those that do not affect the adequacy of the EIR. This scope and budget estimate the time needed to pre- pare the Final EIR; we may need to reevaluate the scope and budget if significantly more comments are received.
PlaceWorks will prepare Draft Findings for review by the City . PlaceWorks will prepare a Mitigation Monitoring and Reporting Program (MMRP) resulting from any changes dis- cussed in the EIR. PlaceWorks will provide electronic copies of the Final EIR, Findings, and MMRP for use in the staff report. PlaceWorks will assist in preparing the staff report and PowerPoint presentation for the project and will attend the certification hearing(s) for the EIR to answer questions. PlaceWorks will prepare the Notice of De termination for filing by the City.
Deliverables:
• Administrative Draft Final EIR, Findings, and MMRP
• Public Draft Final EIR, Findings, and MMRP
• Draft Public Notices including availability, SCH e-filing forms, Notice of Determina- tion (NOD)
• Presentation materials for certification hearings
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TASK 10: MEETINGS AND PROJECT COORDINATION
The proposed project is significant to the City and will involve regular internal coordina- tion calls, as well as meetings with other agencies and departments (as needed). This task includes hours to accommodate these meetings.
Timeline
The following assumes that the Specific Plan concepts will be well enough developed to begin the EIR just after the first of the year. This timeline may shift slightly if there is a desire to complete the workshops and charette before releasing the NOP. The final sched- ule will be discussed at the kick off meeting and adjustments can be made as the project develops.
Milestone Days Estimated Date
Specific Plan
Authorization to Proceed -- Friday, November 1, 2024
Geographic Information System (GIS) Database 31 Monday, December 2, 2024 Visioning Workshop & Charette 60 Friday, January 31, 2025 Conceptual Community Structure Plan 31 Monday, March 3, 2025 Specific Plan 21 Monday, March 24, 2025
Environmental Impact Report
Admin Draft NOP 14 Monday, December 16, 2024
Staff/Applicant Review of NOP 14 Monday, December 30, 2024 Begin 30-day Public NOP Comment Period 7 Monday, January 6, 2025 EIR Scoping Meeting 14 Monday, January 20, 2025
End of 30-day NOP Comment Period 30 Wednesday, February 5, 2025 Administrative Draft EIR 121 Wednesday, May 7, 2025
Staff/Applicant Review of Admin Draft EIR 30 Friday, June 6, 2025 Preparation of Public Draft EIR 21 Friday, June 27, 2025 Screencheck Draft EIR 14 Friday, July 11, 2025
Begin 45-day Public EIR Comment Period 7 Friday, July 18, 2025 End 45-day Public EIR Comment Period 45 Saturday, July 19, 2025 Admin Draft Final EIR to City/Applicant for review 32 Wednesday, August 20, 2025 Staff/Applicant Review of Public Final EIR Package 30 Friday, September 19, 2025 Final EIR Package to the City 7 Friday, September 26, 2025
The shaded rows represent staff/applicant review of the draft documents. Note that the final EIR is often an iterative process that begins as soon as the first comments are re- ceived and that public agencies must receive a response ten days prior to acting on the project. Final review is typically a screen-check acceptance of the document to ensure all changes have been made.
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Budget
The total estimated project cost is $960,859 although as mentioned additional technical services may be needed following peer review of the studies. A five percent contingency is included to help offset this potential; however, the exact scope and extent of any ad- ditional study will need to be determined. No work outside of the scope or budget will be initiated without prior authorization.
Task Milestone Total
1 Geographic Information System (GIS) Database $15,000
2 Visioning Workshop Charette (date to be set) $20,000
3 Conceptual Community Structure Plan $120,000
4 Specific Plan $169,700
5 Public Outreach $53,000
Specific Plan Sub-Total $377,700
6 Notice of Preparation and Scoping Meeting $16,728
7 Technical Appendices --
7.1 Air Quality, Energy, Greenhouse Gas $24,687
7.2 Noise Analysis $7,064
7.3 Wildfire Analysis $6,824
7.4 Visual Simulations $18,165
7.5 Biological Resources Reports Peer Review $10,951
7.6 Cultural Resources Report Peer Review $4,587
7.7 Transportation $141,680
7.8 Water Supply Assessment $11,210
8 Administrative & Public Draft EIR $174,736
9 Final EIR, Findings, and Mitigation Monitoring and Reporting Program $65,989 10 Meetings and Project/Specific Plan Coordination $46,283 Reimbursable Expenses Estimate* $8,500
EIR Sub-Total $537,404
Contingency @ 5% Total $45,755
Grand Total All Tasks $960,859
*Expenses are actual plus 10%
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Acknowledgment
This proposal shall remain valid for a period of 90 days from the time of submittal. We look forward to working with you to bring about the successful completion of this project.
If you have any questions regarding the contents of this proposal, please feel free to con- tact me at 858.776.5574.
Thank you for the opportunity to propose on this project.
Respectfully submitted,
PLACEWORKS
Mark Teague, AICP
Managing Principal
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EXHIBIT "B"
COMPENSATION
I. Service Provider shall use the following rates of pay in the performance of the Services:
A. Refer to Scope of Services for Budget/Compensation
II. Service Provider may utilize sub- contractors as indicated in this Agreement. The hourly rate for any subcontractor is not to exceed the amount outlined in the Scope of Services for Budget/Compensation.
III. The total compensation for the Services shall not exceed $ 960,859.00, as provided in Section 4 “Compensation and Method of Payment” of this Agreement.
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Exhibit C
Insurance Requirements
Service Provider shall procure and maintain, for the duration of the Agreement, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Service Provider , its agents, representatives, or employees.
MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if Service Provider has no owned autos, Code 8 (hired) and 9 (non- owned), with limit no less than $1,000,000 per accident for bodily injury and property damage.
3. Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.
(Not required if Service Provider provides written verification it has no employees)
4. Professional Liability (Errors and Omissions) Insurance appropriate to the Service Provider’s profession, with limit no less than $2,000,000 per occurrence or claim, $2,000,000 aggregate. The Retroactive Date must be shown and must be before the date of t he Agreement or the beginning of Agreement work. Insurance must be maintained, and evidence of insurance must be provided for at least five (5) years after completion of the Agreement of work. If coverage is canceled or non- renewed, and not replaced with another claims -made policy form with a Retroactive Date prior to the Agreement effective date, the Service Provider must purchase “extended reporting” coverage for a minimum of five (5) years after completion of Agreement work. A copy of the claims reporting requirements must be submitted to the City for review.
If the Service Provider maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or higher limits maintained by the Service Provider. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
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Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:
The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Service Provider including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Service Provider’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).
Primary Coverage
For any claims related to this Agreement, the Service Provider’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self -insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Service Provider’s insurance and shall not contribute with it.
Notice of Cancellation
Service Provider shall provide immediate written notice if (1) any of the required insurance policies is terminated; (2) the limits of any of the required policies are reduced; (3) or the deductible or self -insured retention is increased. In the event of any cancellation or reduction in coverage or limits of any insurance, Service Provider shall forthwith obtain and submit proof of substitute insurance.
Waiver of Subrogation
Service Provider hereby grants to City a waiver of any right to subrogation which any insurer of said Service Provider may acquire against the City by virtue of the payment of any loss under such insurance. Service Provider agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. However, the Workers’ Compensation policy shall be endorsed wi th a waiver of subrogation in favor of the City for all work performed by the Service Provider, its employees, agents and subcontractors.
Self-Insured Retentions
Self-insured retentions must be declared to and approved by the City. The City may require the Service Provider to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self -insured retention may be satisfied by either the named insured or City.
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Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.
Verification of Coverage
Service Provider shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Service Provider’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.
Subcontractors
Service Provider shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Service Provider shall ensure that City is an additional insured on insurance required from subcontractors.
Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 202
Attach A-MND-Tri Party Agreement [9-11-24]
Final Audit Report 2024-08-29
Created: 2024-08-28
By: Matthew Bassi ([email protected])
Status: Signed
Transaction ID: CBJCHBCAABAAY8SHxanNkhRY0Wbylz3FPIRWAPwyUhov "Attach A-MND-Tri Party Agreement [9-11-24]" History
Document created by Matthew Bassi ([email protected]) 2024-08-28 - 4:43:14 PM GMT
Document emailed to Tom Clark ([email protected]) for signature 2024-08-28 - 4:43:30 PM GMT
Document emailed to Louis Dargenzio ([email protected]) for signature 2024-08-28 - 4:43:30 PM GMT
Email viewed by Tom Clark ([email protected])
2024-08-28 - 5:07:18 PM GMT
Email viewed by Louis Dargenzio ([email protected])
2024-08-29 - 7:00:14 PM GMT
Document e-signed by Louis Dargenzio ([email protected]) Signature Date: 2024-08-29 - 7:00:33 PM GMT - Time Source: server Document e-signed by Tom Clark ([email protected]) Signature Date: 2024-08-29 - 7:03:51 PM GMT - Time Source: server Agreement completed.
2024-08-29 - 7:03:51 PM GMT
203
CITY OF WILDOMAR
CC - REGULAR MEETING
CONSENT CALENDAR
Agenda Staff Report # 1.7
Meeting Date: September 11, 2024
SUBJECT:
Agreement for Municipal Financial Advisory Services
SUBMITTED BY:
Heidi Schrader, Administrative Services Director
PREPARED BY:
Heidi Schrader, Administrative Services Director
ACTION:
Authorize the City Manager to execute the Agreement for Services with CSG Advisors, Inc. for Municipal Financial Advisory Services
BACKGROUND:
The Administrative Services Department issued a Request for Pre Qualifications for qualified municipal advisors on July 28, 2021. Five proposals were received, and CSG Advisors, Inc. was one of two municipal advisors selected to serve in a pre-qualified pool. Within the past year, Scott Smith, with CSG Advisors, Inc. has been instrumental in teaching staff about CFD financing, helped model various debt scenarios for funding future park projects, and was the municipal advisor on the bond financing for CFD 2022-3. The service provided has been excellent, leading to successful outcomes for the City.
DISCUSSION:
The City currently has three facility CFD's which were established for Bond Financing. CFD 2022-3 recently issued bonds. CFD 2022-2 (Horizon Place) and CFD 2023-1 (Avalino) will issue bonds once development has reached a point where there is an adequate diversity of ownership. It is important that the City have a Municipal Advisor on hand to work with the Special Tax consultant and the Developers to help determine those milestones. The Municipal Advisor can also provide additional training to staff, helping to ensure that the City is ready to process bond proceed requests and adequately report bond activity.
The attached agreement is for a term of three years. This will ensure that there is a professional consultant on hand to guide the City in future financings.
FISCAL IMPACT:
There is no fiscal impact to the General fund. The Municipal Advisor is paid out of bond proceeds on financing projects. On formation projects, the Developer pays consultant fees out of a deposit account. Should the City require a special study that would necessitate a General Fund contribution, funds will be appropriated at that time.
ATTACHMENTS:
Contract for Services_CSG Advisors_2024-signed.pdf
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AGREEMENT FOR SERVICES
By and Between
THE CITY OF WILDOMAR,
a municipal corporation
and
CSG ADVISORS, INCORPORATED
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AGREEMENT FOR SERVICES
BETWEEN
THE CITY OF WILDOMAR, CALIFORNIA
AND
CSG ADVISORS, INCORPORATED
This Agreement for Services (“Agreement”) is entered into as of this 14th day of August, 2024 by and between the Cit y of Wildomar, a municipal corporation (“City”) and CSG Advisors, Inc., a Municipal Advisor (“Service Provider”). City and Service Provider are sometimes hereinafter individually referred to as “Party” and hereinafter collectively referred to as the “Parties.”
RECITALS
A. City has sought, by request for proposals the performance of the services defined and described particularly in Section 2 of this Agreement.
B. Service Provider, following submissi on of a proposal for the performance of the services defined and described particularl y in Section 2 of this Agreement, was selected by the City to perform those services.
C. Pursuant to the City of Wildomar’s Municipal Code, City has authority to enter into this Services Ag reement and the City M anager has authority to execute this Agreement.
D. The Parties desire to formalize th e selection of Service Provider for performance of those services defined and descr ibed particularly in Section 2 of this Agreement and desire that the te rms of that performance be as particularly defined and described herein.
OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained here and other c onsideration, the value and adequacy of which are hereby acknowledged, the Parties agree as follows:
SECTION 1. TERM OF AGREEMENT.
Subject to the provisions of Section 20 "Termination of Agreement" of this Agreement, the Term of this Agreement is for 3 years commencing on the date first ascribed above.
SECTION 2. SCOPE OF SERVIC ES & SCHEDULE OF PERFORMANCE. (a) Scope of Services. Service Provider agrees to perform the services set forth in Exhibit “A” “Scope of Services” (hereinafter, the “Services”) and made a part of this Agreement by this reference.
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(b) Schedule of Performance. The Serv ices shall be completed pursuant to the schedule specified in Exhibit “A.” Should the Services not be completed pursuant to that schedule, the Service Provider shall be deemed to be in Default of this Agreement. The City, in its sole discretion, may choose not to enforce the Default provisions of this Agreement and may instead allow Service Provider to continue performing the Services.
SECTION 3. ADDITIONAL SERVICES.
Service Provider shall not be compensated for any wo rk rendered in connection with its performance of this Agr eement that are in addition to or outside of the Services unless such additional services are authorized in advance and in writing in accordance with Section 26 “Administration and Implementation” or Section 28 “Amendment” of this Agreement. If and when such additional work is authorized, such additional work shall be deemed to be part of the Services.
SECTION 4. COMPENSATION AND METHOD OF PAYMENT.
(a) Subject to any limitations set forth in this Agreement, City agrees to pay Service Provider the amounts specified in Exhibit “B” “Compensation” and made a part of this Agreement by this reference. The to tal compensation, including reimbursement for actual expenses, shall not exceed ONE HUNDRED THOUSAND DOLLARS ($100,000), unless additional compensation is approved in writing in accordance with Section 26 “Administration and Implementation” or Section 28 “Amendment” of this Agreement. In accordance with California Government Code Section 8546.7, if t he Not to Exceed Amount exceeds TEN THOUSAND DOLLARS ($10,000.00), this Agreement and the Service Provider's books and records related to this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of three (3) years after final payment under the Agreement. (b) Each month Service Provider shall fu rnish to City an original invoice for all work performed and expenses incurred during t he preceding month. The invoice shall detail charges by the following categories: labor (by sub-cat egory), travel, materials, equipment, supplies, and sub-Service Provider contracts. Sub-Service Provider charges shall be detailed by the following categories: labor, travel, materials, equipment and supplies. If the compensation set forth in subsection (a) and Exhibit “B” include payment of labor on an hourly basis (as opposed to labor and materials being paid as a lump sum), the labor category in each invoice shall in clude detailed descriptions of task performed and the amount of time incurred for or alloca ted to that task. City shall independently review each invoice submitted by the Servic e Provider to determine whether the work performed and expenses incurred are in comp liance with the provisions of this Agreement. In the event that no charges or expenses are disputed, the invoice shall be approved and paid according to the terms set fort h in subsection (c). In the event any charges or expenses are disput ed by City, the original invoice shall be returned by City to Service Provider for correction and resubmission.
(c) Except as to any charges for work performed or expenses incurred by Service Provider which are disputed by City, City will use its best efforts to cause Service 207
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Provider to be paid within forty-five (45) days of receipt of Service Provider’s correct and undisputed invoice.
(d) Payment to Service Provider for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Service Provider.
SECTION 5. INSPECTION AND FINAL ACCEPTANCE.
City may inspect and accept or reject any of Service Provider’s work under this Agreement, either during performance or when co mpleted. City shall reject or finally accept Service Provider’s work within sixty (60) days after s ubmitted to City. City shall reject work by a timely written explanation, otherwise Service Provi der’s work shall be deemed to have been accepted. Cit y’s acceptance shall be conclusive as to such work except with respect to latent defects, fraud and such gross mistakes as amount to fraud.
Acceptance of any of Service Provider’s work by City shall not constitute a waiver of any of the provisions of this Agreement including, but not limited to, Section 16 “Indemnification” and Section 17 “Insurance.”
SECTION 6. OWNERSHIP OF DO CUMENTS; EXCEPTIONS; WARRANTY Except as otherwise provided below, a ll documents, data, studies, drawings, maps, models, photographs and r eports prepared by service provider (collectively, “Documents”) under this Agreement are City’s property. Service Provider may retain copies of such Documents as desired but will deliver all or iginal materials to City upon City’s written notice. City agrees that use of Service Provider’s completed work product, for purposes other than identified in this Agr eement, or use of incomplete work product, is at City’s own risk. Service Provider warrants that all Documents it drafts and completes pursuant to this Agreement constitutes orig inal work. Specifically, Service Provider understands and agrees that use of artificial intelligence (AI) tools including, without limitation, ChatGPT, Micros oft’s Bing Chat, Google’s Bard, and Meta’s LLaMA (Large Language Model Meta AI), in t he performance of this Agreement does not constitute an original work, i.e., submitting Document s generated by such AI tools to City and representing it as Service Prov ider’s original work constitutes a material breach of this Agreement, constitutes a false claim, and may also violate applicable intellectual property right laws including, without limitation, United St ates Copyright Law. Accordingly, and notwithstanding any other provis ion of this Agreement as to ownership, City specifically rejects ownership of such Documents. Serv ice Provider is requi red to indemnify and defend City to the fullest extent allowed by applicable law should it violate this Section.
All original maps, models, designs, dr awings, photographs, studies, surveys, reports, data, notes, co mputer files, files and other do cuments prepared, developed or discovered by Service Provider in the course of providing the Services pursuant to this Agreement shall become the sole property of City and may be used, reused or otherwise disposed of by City without the permission of the Service Provider. Upon completion, expiration or termination of this Agreement, Se rvice Provider shall turn over to City all such original maps, models, designs, drawi ngs, photographs, studies, surveys, reports, data, notes, computer files, files and other documents. 208
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If and to the extent that City utilizes for any purpose not related to this Agreement any maps, models, designs, drawings, photogr aphs, studies, surveys, reports, data, notes, computer files, files or other documents prepared, developed or discovered by Service Provider in the course of providin g the Services pursuant to this Agreement, Service Provider’s guarantees and warranties in Section 9 “Standard of Performance” of this Agreement shall not extend to such us e of the maps, models , designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files or other documents.
All Final Work Product developed by Service Provider in the course of providing the Services pursuant to this Agreement shall become the sole property of City and may be used, reused or otherwise disposed of by City without th e permission of the Service Provider. Upon completion, expiration or termination of this Agreement, Service Provider shall turn over to City all such Final Work Pr oduct if paid for by the City. This provision specifically excludes Service Providers’ work notes and drafts, which are owned by Service Provider, not City.
SECTION 7. SERVICE PROVID ER'S BOOKS AND RECORDS.
(a) Service Provider shall mainta in any and all documents and records demonstrating or relating to Service Provider ’s performance of the Services. Service Provider shall maintain any and all ledge rs, books of account, invoices, vouchers, canceled checks, or other documents or records evidencing or relating to work, services, expenditures and disbursements charged to City pursuant to this Agreement. Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently complete and detailed so as to permit an accurate evaluation of the services provi ded by Service Provider pursuant to this Agreement. Any and all such documents or records shall be maintained for three (3) years from the date of execution of this Ag reement and to the ext ent required by laws relating to audits of public agencies and their expenditures. (b) Any and all records or documents requir ed to be maintained pursuant to this section shall be made available for inspec tion, audit and copying, at any time during regular business hours, upon request by City or its designated representative. Copies of such documents or records shall be provided directly to the City for inspection, audit and copying when it is practical to do so; otherwise, unless an alternative is mutually agreed upon, such documents and records shall be made available at Service Provider’s address indicated for receipt of notices in this Agreement.
(c) Where City has reason to believe that any of the documents or records required to be maintained pursuant to this section may be lost or discarded due to dissolution or termination of Service Provider ’s business, City may, by written request, require that custody of such documents or records be given to the City. Access to such documents and records shall be gr anted to City, as well as to its successors-in-interest and authorized representatives.
SECTION 8. INDEPENDENT CONTRACTOR.
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(a) Service Provider is and shall at all times remain a wholly independent contractor and not an officer, employee or agent of City. Nothing in this Agreement may be construed to be inconsistent with this relationship or status. Service Provider shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. Service Provider shall have no authority to bind City in any manner, nor to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such aut hority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City. (b) Service Provider shall perform all Services as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Service provi der shall be solely responsible for the means, methods, techniques, sequences and procedures in performance of Services. The personnel performing the Servic es under this Agreement on behalf of Service Provider shall at all times be under Service Provider’s exclusive direction and control. Any terms within th is Agreement regarding City di rectives apply to an concern the result of Service Provider ’s provision of service and not the means, methods, or scheduling of the Service Provid er’s work. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall have control over the conduct of Service Provider or any of Service Provider’s officers, employees, or agents except as set forth in this Agreement. Service Provider shall not at any time or in any manner represent that Service Provider or any of Service Provider’s officers, employees, or agents are in any manner officials, officers, employees or agents of City. (c) Neither Service Provider, nor any of Service Provider’s officers, employees or agents, shall obtain any privileges or rights to retire ment, health care or any other benefits which may otherwise accrue to City’s employees. Service Provider expressly waives any claim Service Provider may have to any such benefits, privileges or rights.
SECTION 9. STANDA RD OF PERFORMANCE.
Service Provider represents and warrants that it has the qualifications, experience and facilities necessary to properly perform the Services required under this Agreement in a thorough, competent and pr ofessional manner. Service Pr ovider shall at all times faithfully, competently and to the best of it s ability, experience and talent, perform all Services. In meeting its obligations under this Agreement, Service Provider shall employ, at a minimum, generally acc epted standards and practices utilized by persons engaged in providing services similar to the Servic es required of Service Provider under this Agreement. In addition to the general standards of performanc e set forth this section, additional specific standards of performance and performance criteria may be set forth in Exhibit “A” “Scope of Work” that shall also be applicable to Service Provider’s work under this Agreement. Where there is a conflic t between a general and a specific standard of performance or performance criteria, the specific standard or criteria shall prevail over the general.
SECTION 10. COMPLIANCE WITH APPLI CABLE LAWS; PERMITS AND LICENSES.
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federal, state and local laws, statutes, codes, ordinances, regulations and rules in effect during the term of this Agreement. Servic e Provider shall obtai n any and all licenses, permits and authorizations necessary to perform the Services set forth in this Agreement.
Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall be liable, at law or in equity, as a result of any failure of Service Provider to comply with this section.
SECTION 11. PREVAI LING WAGE LAWS
It is the understanding of City and Service Provider that California prevailing wage laws do not apply to this Agreement because the Agreement does not involve any of the following services subject to prevailing wage rates pursuant to the California Labor Code or regulations promulgated ther eunder: Construction, alteration, demolition, installation, or repair work performed on public buildings, fa cilities, streets or sewers done under contract and paid for in whole or in part out of public funds. In this context, “construction" includes work performed during the design and preconstruction phases of construction including, but not limited to, inspection and land surveying work.
SECTION 12. NONDISCRIMINATION.
Service Provider shall not discriminate, in any way, against any person on the basis of race, color, religious creed, national origin, ancestry, sex, age, physical handicap, medical condition or marital status in connection with or related to the performance of this Agreement.
SECTION 13. UNAUTHORIZED ALIENS.
Service Provider hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seq., as amended, and in connection therewith, s hall not employ unauthorized aliens as defined therein.
Should Service Provider so employ such unauthorized aliens for the performance of the Services, and should the any liability or s anctions be imposed against City for such use of unauthorized aliens, Service Provider hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorneys' fees, incurred by City.
SECTION 14. CONFLI CTS OF INTEREST.
(a) Service Provider covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of Cit y or which would in any way hinder Service Provider’s performance of the Services. Service Provider further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the City Manager. Service Provider agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement.
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(b) City understands and acknowle dges that Service Provider is, as of the date of execution of this Agreement, independently involved in the performance of non-related services for other governmental agencies and pr ivate parties. Service Provider is unaware of any stated position of City relative to such projects. Any future position of City on such projects shall not be considered a conflict of interest for purposes of this section. (c) City understands and acknow ledges that Service Provider will perform non- related services for other governmental agencies and private Parties following the completion of the Services under this Agreem ent. Any such future service shall not be considered a conflict of interest for purposes of this section.
SECTION 15. CONFIDENTIAL INFORM ATION; RELEASE OF INFORMATION. (a) All information gained or work product produced by Service Provider in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Service Provider. Service Provider shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the City Manager, except as may be required by law.
(b) Service Provider, its officers, em ployees, agents or subcontractors, shall not, without prior written authorization from the City Manager or unless requested by the City Attorney of City, volunt arily provide declarations, lette rs of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered "voluntary" provided Service Provider gives City notice of such court order or subpoena.
(c) If Service Provider, or any office r, employee, agent or subcontractor of Service Provider, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Service Provider for any damages, costs and fees, including attorney's fees, caused by or incurred as a result of Service Provider’s conduct.
Service Provider shall prom ptly notify City should Servic e Provider, its officers, employees, agents or subcontractors, be served with any summons, complaint, subpoena, notice of deposition, request for documents, in terrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed ther eunder. City retains the right, but has no obligation, to represent Serv ice Provider or be present at any deposition, hearing or similar proceeding. Service Provider agrees to cooperate fully with City and to provide City with the opportunity to review any re sponse to discovery requests provided by Service Provider. However, this right to re view any such response does not imply or mean the right by City to control, direct, or rewrite said response. Service Provider shall not be held criminally or civilly liable under any Federal or State trade secret law for the disclosure of a trade se cret that is made in confidence to a Federal, State, or local government official or to an attorney solely for the purpose of reporting or investigating a suspected violation of law or for the disclosure of a trade secret that is made in a complaint 212
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or other document filed in a lawsuit or other proceeding, if such filing is made under seal.
SECTION 16. INDEMNIFICATION.
(a) Indemnification for Professional Liab ility. Where the law establishes a professional standard of care for Service Pr ovider’s services, to the fullest extent permitted by law, Service Provider shall indemnify, protect, defend and hold harmless City and any and all of its officials, empl oyees and agents (“Indemnified Parties”) from and against any and all liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, re gulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including attorney’s fees and costs, court costs, interest, defense cost s, and expert witness fees ) arise out of, are a consequence of, or are in any way attributabl e to, in whole or in part, any negligent or wrongful act, error or omission of Service Provider, or by any individual or entity for which Service Provider is legally liable, includi ng but not limited to offi cers, agents, employees or sub-contractors of Service Provider, in the performance of professional services under this Agreement.
(b) Indemnification for Other than Profe ssional Liability. Other than in the performance of professional services and to the full extent permitted by law, Service Provider shall indemnify, protect, defend a nd hold harmless City, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including attorney’s fees and costs, court costs, interest, defense costs, and expert witness fees), where the same arise out of, are a cons equence of, or are in any way attributable to, in whole or in part, t he performance of this Agreement by Service Provider, or by any individual or entity for which Service Provider is legally liable, including but not limited to officers, agents, employees or sub-contractors of Service Provider. (c) Indemnification from S ub-Service Providers. Se rvice Provider agrees to obtain executed indemnity agreements with provisions identical to those set forth in this section from each and every sub-Service Provider or any other person or entity involved by, for, with or on behalf of Service Provider in the performance of this Agreement naming the Indemnified Parties as additional indemnitees. In the event Service Provider fails to obtain such indemnity obligations from others as required herein, Service Provider agrees to be fully responsible according to the terms of this section. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth herein is binding on the successors, assigns or heirs of Service Provider and shall survive the termination of this Agreement or this section. (d) City’s Negligence. The provisions of this section do not apply to claims occurring as a result of City’s sole negligence. The provisions of this section shall not release City from liability arising from gross negligence or willful acts or omissions of City or any and all of its officials, employees and agents.
SECTION 17. INSURANCE.
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Service Provider agrees to obtain and mainta in in full force and effect during the term of this Agreement the insurance policies set forth in Exhibit “C” “Insurance” and made a part of this Agreement. All insurance policies shall be subject to approval by City as to form and content. These requirements are subject to amendment or waiver if so approved in writing by the City Manager. Service Provider agrees to provide City with copies of required policies upon request.
SECTION 18. ASSIGNMENT.
The expertise and experience of Service Prov ider are material considerations for this Agreement. City has an interest in the qualifications and capability of the persons and entities who will fulfill the duties and obligations imposed upon Service Provider under this Agreement. In recognition of that inte rest, Service Provider shall not assign or transfer this Agreement or any portion of th is Agreement or the performance of any of Service Provider’s duties or obligations un der this Agreement wit hout the prior written consent of the City. Any attempted assignm ent shall be ineffective, null and void, and shall constitute a material breach of this Agreement entitling City to any and all remedies at law or in equity, including termination of this Agreement purs uant to Section 20 “Termination of Agreement.” City acknowledges, however, that Service Provider, in the performance of its duties pursuant to this Agreement, may utilize sub-contractors.
SECTION 19. CONTINUITY OF PERSONNEL.
Service Provider shall make every reasonabl e effort to maintain the stability and continuity of Service Provider’s staff and sub-contractors, if any, assigned to perform the Services. Service Provider shall notify City of any changes in Service Provider’s staff and sub-contractors, if any, a ssigned to perform the Services prior to and during any such performance.
SECTION 20. TERMINAT ION OF AGREEMENT.
(a) City may terminate this Agreement, wit h or without cause, at any time by giving thirty (30) days written notice of termination to Service Provider. In the event such notice is given, Service Provider shall cease immediately all work in progress. (b) Service Provider may terminate this Agreement for cause at any time upon thirty (30) days written notice of termination to City. (c) If either Service Provid er or City fail to perform any material obligation under this Agreement, then, in addition to any other remedies, either Service Provider, or City may terminate this Agreement immediately upon written notice. (d) Upon termination of this Agreement by either Service Provider or City, all property belonging exclusively to City which is in Service Provider’s possession shall be returned to City. Service Provider shall furnish to City a final invoice for work performed and expenses incurred by Service Provi der, prepared as set forth in Section 4 “Compensation and Method of Payment” of this Agreement. This final invoice shall be reviewed and paid in the same manner as set forth in Section 4 “Compensation and Method of Payment” of this Agreement.
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SECTION 21. DEFAULT.
In the event that Service Provider is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Service Provider for any work performed after the date of def ault. Instead, the City may give notice to Service Provider of the default and the reasons for the default. The notice shall include the timeframe in which Service Provider may cure the default. This timeframe is presumptively thirty (30) days, but may be extended, t hough not reduced, if circumstances warrant. During the period of ti me that Service Provider is in default, the City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the peri od of default. If Service Provider does not cure the default, the City may take necessary steps to terminate this Agreement under Section 20 “Termination of Agreement.” Any failure on the part of the City to give notice of the Service Provider’s default shall not be deemed to result in a waiver of the City’s legal rights or any rights arising out of any provision of this Agreement.
SECTION 22. EXCUSABLE DELAYS.
Service Provider shall not be liable for damages, including liquidated damages, if any, caused by delay in performance or failure to perform due to causes beyond the control of Service Provider. Such causes include, but are not limited to, acts of God, acts of the public enemy, acts of federal, state or local governments, acts of City, court orders, fires, floods, epidemics, st rikes, embargoes, and unusually severe weather. The term and price of this Agreement shall be equitably adjusted for any delays due to such causes.
SECTION 23. COOPERATION BY CITY.
All public information, data, reports, records, and maps as are existing and available to City as public records, and which are necessary for carrying out the Services shall be furnished to Service Provider in every reasonable way to facilitate, without undue delay, the Services to be performed under this Agreement.
SECTION 24. NOTICES.
All notices required or permitted to be gi ven under this Agreement shall be in writing and shall be personally delivered, or s ent by telecopier or certified mail, postage prepaid and return receipt requested, addressed as follows:
To City: City of Wildomar
Attn: City Manager
23873 Clinton Keith Rd., Suite 201
Wildomar, CA 92595
To Service Provider:CSG Advisors, Inc.
Attn: Scott Smith
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315 Montgomery Street
San Francisco, CA 94104
Notice shall be deemed effective on the dat e personally delivered or transmitted by facsimile or, if mailed, th ree (3) days after deposit of the same in the custody of the United States Postal Service.
SECTION 25. AUTHORITY TO EXECUTE.
Each of the signatories hereto represents and warrants that he or she is competent and authorized to enter into th is Agreement on behalf of the Party for whom he or she purports to sign. Each Part y hereto agrees to defend, indemnify, and hold harmless the other Parties hereto against all claims, suits, actions, and demands, including necessary expenses of investigation and reasonable attorneys' fees and costs, arising out of claims that its signatory was not competent or so authorized to execute this Agreement.
SECTION 26. ADMINISTRATION AND IMPLEMENTATION.
This Agreement shall be administered and executed by the City Manager or his or her designated representativ e. The City Manager shall have the authority to issue interpretations and to make amendments to this Agreement, including amendments that commit additional funds, consistent with Section 28 “Amendment” and the City Manager’s contracting authority under the Wildomar Municipal Code.
SECTION 27. BINDING EFFECT.
This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the Parties.
SECTION 28. AMENDMENT.
No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Se rvice Provider and by the Cit y. The City Manager shall have the authority to approve any amendment to this Agreement if the total compensation under this Agreement, as amended, would not exceed the City Manager’s contracting authority under the Wildomar Municipal Code. The Parties agree that the requirement for written modifications cannot be waived and that any attempted waiver shall be void. The City’s City Manager may, but is not requir ed to, make minor amendments not affecting substantive terms without furt her authorization from the City Council. The City Council hereby authorizes the City Manager to execute any such amendments as required by this Agreement or that do not otherwise reduce City’s rights under this Agreement. All other amendments shall be approved by the City Council.
SECTION 29. WAIVER.
Waiver by any Party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any Party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provisio n nor a waiver of any subsequent breach or violation of any 216
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provision of this Agreement. Acceptance by City of any work or services by Service Provider shall not constitute a waiver of any of the provisions of this Agreement.
SECTION 30. LAW TO GOVERN; VENUE.
This Agreement shall be interpreted, construed and governed according to the laws of the State of Californi a. In the event of litigatio n between the Parties, venue in state trial courts shall lie excl usively in the County of Riversi de, California. In the event of litigation in a U.S. District Court, venue sha ll lie exclusively in the Central District of California, in Riverside.
SECTION 31. ATTORNEYS FEES, COSTS AND EXPENSES.
In the event litigation or other proceeding is required to enforce or interpret any provision of this Agreement, the prevailing Party in such litigation or ot her proceeding shall be entitled to an award of reasonable attorney's fees, costs and expenses, in addition to any other relief to which it may be entitled.
SECTION 32. ENTIRE AGREEMENT.
This Agreement, including the attached Exhibits "A" through "C", is the entire, complete, final and exclusive expression of the Parties with resp ect to the matters addressed therein and supersedes all other agreements or understandings, whether oral or written, or entered into between Service Provider and City prior to the execution of this Agreement. No statements, representations or other agreements, whether oral or written, made by any Party which are not embodied herein shall be valid and binding.
SECTION 33. SEVERABILITY.
If any term, condition or covenant of this Agreement is declared or determined by any court of competent jurisdiction to be in valid, void or unenforceable, the remaining provisions of this Agreement shall not be affected thereby and the Agreement shall be read and construed without the invalid, void or unenforceable provision(s).
SECTION 34. CON FLICTING TERMS.
Except as otherwise stated herein, if the terms of this Agreement conflict with the terms of any Exhibit hereto, or with the terms of any document incorporated by reference into this Agreement, the terms of this Agreement shall control. 217
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IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date and year first-above written.
CITY OF WILDOMAR
___________________________
Daniel A. York
City Manager
ATTEST:
___________________________
Janet Morales, CMC
City Clerk
APPROVED AS TO FORM
_______________________________
Thomas D. Jex
City Attorney
“Service Provider”: CSG Advisors
By: _____________________________
Name:____Scott Smith ____________
Its (Title):__Principal ______________
NOTE: SERVICE PROVIDER’S SIGNAT URES SHALL BE DULY NOTARIZED,
AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY
BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION,
OR OTHER RULES OR REGULATIONS APPLICABLE TO SERVICE
PROVIDER’S BUSINESS ENTITY.
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EXHIBIT "A"
SCOPE OF SERVICES
CSG will provide the scope of work as provided belo w. The scope of services may include but is not limited to:
1. Assisting with structuring financing municipal de bt obligations through the issuance of bonds, COPs, bank loans, lines of credit, and state and federal loan programs (o r other feasible funding mechanisms), providing independen t advice that enables the City to finance projects based on criteria established by City staff and in accordance with city debt policies.
2. Assisting the City with development of strategic financial plans for funding long-term operating, debt service, and capital needs (assisting with ev aluating the capital needs of the City and the revenue available to finance those needs).
3. Assist in evaluating and negotiating developer proposals with regard to Mello-Roos financing, existing agreements with the City or other po licy areas critical to the City. Assisting with negotiating financing agreements with private landowners and developers.
4. Assistance in the formation of the financing team, including drafting Request for Qualifications and Proposals for financing team members and evaluating responses, if requested.
5. Assistance with cost and risk analysis of various financing structures and strategies.
6. Review and comment on third party market or revenue projections, real estate market study and appraisal, or other analysis related to public fi nancing and consider if ma rket conditions affect the advisability of the bond structure (or present alternative structures for the City to consider).
7. Advise on financing structure and transaction timing.
8. Review and comment on all transaction docume nts (including resolutions, indenture, loan agreements, official statement, bond purchase agreement, etc.).
9. Interacting with credit rating agencies and credit enhancement providers, as applicable.
10. Assistance in negotiations with bond insurers, letter of credit providers and other financing parties as may be applicable.
11. Bond pricing advice, including research and analyses and assessing marketplace timing.
12. Assist the City with negotiation of underwriting fees.
13. Evaluation of finance team performance and bond sale results, as may be requested.
14. Assistance with identifying appropriate investments for bond proceeds.
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15. Identifying and facilitating refinancing and refu nding of bond issuances including the following tasks:
A. Monitoring the feasibility and opportunities to refinance and restructure the City’s existing debt to reduce costs to meet its financial objectives.
B. Providing as-needed financial advice regarding market cond itions and trends, financial products, credit and credit analysis, third party alternative financing.
C. Presenting information to rating agencies on behalf of the City as needed.
16. Attend meetings of the City and its staff on an as-needed basis. Make presentations to City Council or subcommittees of the City Council, as may be directed by staff.
17. Coordinating and participating in all aspects of the bond issuance process, from creating and maintaining a schedule, assist ing with the preparation of staff reports and resolutions, conducting independent analysis of financing alternatives, reviewing all aspects of negotiated pricings, monitoring performance of underwriting teams, to post-issuance analysis and all tasks during the process.
18. Coordinate the timing and process of the bond issuance with bond counsel and other participants.
19. Provide staff training on public financing approaches as needed.
20. Assist with periodic review of City policies applicable to debt financing and updating such policies as needed.
21. Assist from time to time with questions of City staff relative to City administration of legal documents or requirements under financing or development agreements relative to public finance.
22. Providing other financial services as requested.
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EXHIBIT "B"
COMPENSATION
Consulting Work Not Directly Applicable to a Bond Transaction. CSG will typically agree with City staff, in writing, whether particular consulting wo rk would be done hourly or at a negotiated fixed cost on a non-contingent basis, excluding any re imbursable expenses. Th is typically depends on whether on-going consultation of a particular matter will require significant time commitment, technical analysis, memorandum, or specialized work product. In some cases, when a particular financing is pending or expected, compensation fo r such additional work ma y be paid from bond proceeds, but this is usually determined on a case-b y-case basis. Hourly fees for CSG personnel are as follows:
Title CSG Personnel Hourly Rate*
Principal Scott Smith $345
Vice President As needed $290
Senior Associate As needed $240
Administrative As needed $95
Bond Transaction Work. CSG would work on a contingent fixed fee schedule for each series of bonds for the following types of bond financings once the City has decided on a particular plan of finance on a not‐to‐exceed basis unless otherwise authorized by the City. CGS does not track hours for fixed fee assignments. CSG does not charge for follow-up administrative support post-bond issuance. The fee schedule below is exclusive of reimbursable expenses.
Financing Type Bond Size Fees*
Tax Allocation Bonds,
Utility or Enterprise
Revenue Bonds, Lease
Revenue Bonds and
Certificates of
Participation:
Under $10 million
$10 million to under $20 million
$20 million to under $30 million
$30 million to under $40million
$40 million to under $50 million
Above $50 million
$25,000
$29,500
$34,500
$39,500
$45,000
To be negotiated
Assessment or Community
Facility Districts:
Formation of new assessment or community facility
district (payable at formation). Assumes work is paid
from developer deposit and payable upon governing
board approval of the Resolution of Formation.
$10-15,000
(Depending on
complexity &
duration)
Plus: by issue size (payable at bond closing)*:
Under $10 million
$10 million to under $20 million
$20 million to under $30 million
$30 million to under $40 million
Above $50 million
$25,000
$32,500
$37,500
$45,000
To be negotiated
* If CSG did not participate in the formation of the CFD for which bonds are issued, add $3,500 to the fixed fee schedule above.
Competitive Sale Additional $7,500-12,000 if bonds are so ld competitively depending on bond size and complexity.
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Reimbursable Expenses. CSG usually charges for travel, meals , lodging, messenger or overnight delivery if applicable at cost.
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Exhibit C
Insurance Requirements
Service Provider shall procure and maintain, for the duration of the Agreement, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performanc e of the work hereunder by the Service Provider, its agents, representatives, or employees.
MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and comp leted operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general a ggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if Servic e Provider has no owned auto s, Code 8 (hired) and 9 (non- owned), with limit no less t han $1,000,000 per accident for bodily injury and property damage.
3. Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insuranc e with limit of no le ss than $1,000,000 per accident for bodily injury or disease.
(Not required if Service Provider provides written verification it has no employees)
4. Professional Liability (E rrors and Omissions) Insurance appropriate to the Service Provider’s profession, wit h limit no less than $2,000,000 per occurrence or claim, $2,000,000 aggregate. The Retroactive Date must be shown and must be before the date of the Agreement or t he beginning of Agreement work. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Agreement of work. If coverage is canc eled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the Agreement effective date, t he Service Provider must pur chase “extended reporting” coverage for a minimum of five (5) years after completion of Agreement work. A copy of the claims reporting requirements must be submitted to the City for review.
If the Service Provider maintains broade r coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or higher limits maintained by the Service Provider. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
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Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:
The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to lia bility arising out of work or operations performed by or on behalf of the Service Provider including materials, parts, or equipment furnished in connection with such work or oper ations. General liability coverage can be provided in the form of an endorsement to the Service Provider’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).
Primary Coverage
For any claims related to this Agreement, the Service Provider’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and vo lunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Service Provider’s insurance and shall not contribute with it.
Notice of Cancellation
Service Provider shall provide immediate written notice if (1) any of the required insurance policies is terminated; (2) the limits of any of the required polices are reduced; (3) or the deductible or self-insured retention is increas ed. In the event of any cancellation or reduction in coverage or limits of any insuranc e, Service Provider shall forthwith obtain and submit proof of substitute insurance.
Waiver of Subrogation
Service Provider hereby grants to City a waiver of any ri ght to subrogation which any insurer of said Service Provider may acquire against the City by virtue of the payment of any loss under such insurance. Service Provider agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but th is provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. However, the Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City fo r all work performed by the Service Provider, its employees, agents and subcontractors.
Self-Insured Retentions
Self-insured retentions must be declared to and approved by the City. The City may require the Service Provider to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.
Acceptability of Insurers
224
RIV #4814-7282-0706 v1
4871-4063-9603 v1
Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.
Verification of Coverage
Service Provider shall furnish the City with orig inal Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsement s to City before work begins. However, failure to obtain the required documents pr ior to the work beginning shall not waive the Service Provider’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, in cluding endorsements required by these specifications, at any time.
Subcontractors
Service Provider shall require and verify t hat all subcontractors maintain insurance meeting all the requirements stated herein, and Service Provider shall ensure that City is an additional insured on insurance required from subcontractors.
Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
225
CITY OF WILDOMAR
CC - REGULAR MEETING
CONSENT CALENDAR
Agenda Staff Report # 1.8
Meeting Date: September 11, 2024
SUBJECT:
FY2024-25 Wildland Fire Protection Agreement
SUBMITTED BY:
Adam Jantz, Finance Manager
PREPARED BY:
Adam Jantz, Finance Manager
ACTION:
Adopt a Resolution entitled:
RESOLUTION NO. 2024 - ____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILDOMAR, CALIFORNIA,
APPROVING THE AGREEMENT WITH THE DEPARTMENT OF FORESTRY AND FIRE PROTECTION (CAL FIRE) FOR WILDLAND FIRE PROTECTION SERVICES FROM JULY 1, 2024 TO JUNE 30, 2025
SUMMARY:
FY2024-25 Wildland Fire Protection Agreement
BACKGROUND:
The State Department of Forestry and Fire Protection (CAL FIRE) provides coverage for wildland fire services for over 650 acres in the city as shown on a map on page 9 of the wildland fire protection agreement. The focus of this proposed Wildland Fire Protection Agreement is located east of 1-15, south of the Cities of Lake Elsinore and Menifee and northwest of the City of Murrieta.
FISCAL IMPACT:
The maximum amount of the Mutual Aide Agreement is $31,789.63.
ACCOUNT CODE:
100-460-4710-51208
ATTACHMENTS:
FY2024-25 Wildomar Wildland Fire Protection Agreement.pdf Resolution_FY2024-25 Wildland Fire Protection Agreement.docx 226
STATE OF CALIFORNIA
COOPERATIVE FIRE PROGRAMS
LOCAL RESPONSIBILITY AREA WILDLAND PROTECTION
REIMBURSEMENT AGREEMENT
LG-W REV 1/2024
AGREEMENT NUMBER 3CA06913
REGISTRATION NUMBER:
1. This Agreement is entered into between the State Agency and the Local Agency named below:
STATE AGENCY'S NAME
California Department of Forestry and Fire Protection – (CAL FIRE) LOCAL AGENCY’S NAME
City of Wildomar
2. The term of this Agreement is: July 1, 2024 through June 30, 2025
3. The maximum amount of this Agreement is: $ 31,789.63 Thirty one thousand, seven hundred eighty nine dollars and sixty three cents.
4. The parties agree to comply with the terms and conditions of the following exhibits which are by this reference made a part of the Agreement.
Exhibit A – Scope of Work – Includes page 2 (contact page) in count for Exhibit A 2 pages Exhibit B – Budget Detail and Payment Provisions 2 pages Exhibit C* – General Terms and Conditions; DGS GTC Version: 04/2017 0 pages Exhibit D – Special Terms and Conditions (Attached hereto as part of this Agreement) 1 pages Exhibit E – Additional Provisions 12 pages
*Items shown with an Asterisk (*), are hereby incorporated by reference and made part of this Agreement as if attached hereto.
General Terms and Conditions can be viewed at: http://www.dgs.ca.gov/ols IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.
LOCAL AGENCY California Department of General
Services Use Only LOCAL AGENCY’S NAME
City of Wildomar
BY (Authorized Signature) DATE SIGNED(Do not type)
PRINTED NAME AND TITLE OF PERSON SIGNING
Dan York, City Manager
ADDRESS
23873 Clinton Keith Rd. #210, Wildomar, CA 92595
STATE OF CALIFORNIA
AGENCY NAME
California Department of Forestry and Fire Protection
BY (Authorized Signature)
DATE SIGNED(Do not type)
PRINTED NAME AND TITLE OF PERSON SIGNING
Nathan Barcklay, Assistant Deputy Director, Cooperative Fire ADDRESS P.O. Box 944246, Sacramento, CA 94244-2460
227
Contractor Name: City of Wildomar
Contract No: 3CA06913
- 2 -
EXHIBIT A
COOPERATIVE FIRE PROGRAMS
AGREEMENT FOR PROTECTION OF WILDLANDS WITHIN LOCAL AGENCY RESPONSIBILITY AREA
1. The project representatives during the term of this Agreement will be:
CAL FIRE Unit Chief: Riverside Unit Local Agency: City of Wildomar Name: Bill Wesier Name: Dan York
Phone: 951-940-6900 Phone: 951-677-7751
Fax: 951-940-6910 Fax: NA
All required correspondence shall be sent through U.S. Postal Service by certified mail and directed to:
CAL FIRE Unit Chief: Bill Weiser Local Agency: City of Wildomar Section/Unit: Riverside Unit Section/Unit: City Manager Attention: Scott Lane Attention: Dan York
Address: 210 W. San Jacinto Av.
Perris, CA 92570
Address: 23873 Clinton Keith Rd
#201 Wildomar, CA 92595
Phone: 951-940-6900 Phone: 951-677-7751
Fax: 951-940-6910 Fax: NA
Send an additional copy of all correspondence to:
CAL FIRE
Cooperative Fire Services
P.O. Box 944246
Sacramento, CA 94244-2460
2. AUTHORIZATION
This Agreement is entered into this 1 day of July, 2024, by and between the State of California, hereinafter called STATE and City of Wildomar, County of Riverside, State of California, hereinafter called Local Agency through its duly authorized officers. As used herein, Director shall mean Director of the California Department of Forestry and Fire Protection (CAL FIRE). Where the standard clauses for example in Exhibit C, use the word “Contractor” that word shall mean LOCAL AGENCY as LOCAL AGENCY is used in this Agreement.
Section 4142 of the Public Resources Code provides that the Director may enter into cooperative Agreements with local jurisdictions for the purpose of providing wildland fire protection.
3. SCOPE OF WORK
LOCAL AGENCY has the responsibility for protection of life, property, and wildland areas comprising 666 acres of land as indicated on the map included under Exhibit E and desires to contract with the STATE to provide wildland fire protection to said area.
STATE has the ability to provide wildland fire protection for said area, of the type and degree, which it now provides on adjacent State Responsibility Areas. 228
Contractor Name: City of Wildomar
Contract No: 3CA06913
- 3 -
4. SERVICES BY STATE
A. STATE shall provide wildland fire protection for the areas defined in the above section.
B. For those areas, which are adjacent to State Responsibility Area, STATE will provide wildland fire protection at the same level of service it now provides on adjacent State Responsibility Area.
C. For those areas (islands), which are not adjacent to State Responsibility Area, the wildland fire protection provided by the STATE will be limited to those resources identified in the preplanned wildland response for the respective area. Any resources beyond those specified in the preplanned wildland response are assistance by hire and the financial responsibility of the LOCAL AGENCY.
5. ADMINISTRATION
A. LOCAL AGENCY agrees that STATE may dispatch fire protection resources available under this Agreement to other areas of the state when needed at the sole discretion of STATE.
B. STATE response will be subject to availability of resources.
C. Incident Management within the contract area shall conform to current Incident Command System criteria for Unified Command.
D. STATE and LOCAL AGENCY shall, through established dispatch procedures, immediately notify each other of any fire incident within the contract area.
6. MUTUAL AID
LOCAL AGENCY shall provide mutual aid response into the contract area for wildfires. Structural fire protection remains the jurisdictional and financial responsibility of LOCAL AGENCY.
7. ENTIRE AGREEMENT
This Agreement contains the whole Agreement between the parties. It cancels and supersedes any previous Agreement for the same or similar services.
229
Contractor Name: City of Wildomar
Contract No: 3CA06913
- 4 -
EXHIBIT B
BUDGET DETAIL, INVOICING, PAYMENT AND RECONCILIATION
1. Invoicing and Payment:
A. LOCAL AGENCY shall pay STATE for providing said protection at the rate of 42.58 per acre, plus an 12.10% administrative charge for a total of $31.789.63 upon presentation of an invoice by STATE. The rate per acre and administrative charge will be calculated by STATE prior to January 1, of each year and annually thereafter, for the succeeding fiscal year subject to approval by LOCAL AGENCY. This Agreement shall be amended each fiscal year to reflect new rates.
B. STATE shall provide thirty (30) day written notice to LOCAL AGENCY of the cost per acre and the administrative charge to be assessed for each subsequent fiscal year during the term of this Agreement; LOCAL AGENCY shall have thirty (30) days to approve said rate; if written approval is not received by STATE within said period, STATE’s obligations hereunder shall terminate; LOCAL AGENCY shall be liable for all amounts due up to and including the date of such termination.
C. To minimize the need for reconciliation payment is expected in full after the LOCAL AGENCY receives the STATE invoice. Payments made by the LOCAL AGENCY will cover the protection rate per acre and the administrative charge for the protection services rendered by STATE and including any other costs as provided herein, giving credit for all payments made by LOCAL AGENCY and claiming the balance due to STATE, if any, or refunding to LOCAL AGENCY the amount of any overpayment.
2. Budget Contingency Clause
A. If the LOCAL AGENCY’s governing authority does not appropriate sufficient funds for the current year or any subsequent years covered under this Agreement, which results in an inability to pay the STATE for the services specified in this Agreement, the LOCAL AGENCY shall promptly notify the STATE and this Agreement will terminate pursuant to the notice periods required herein.
B. If funding for any fiscal year is reduced or deleted by the LOCAL AGENCY for purposes of this program, the LOCAL AGENCY shall promptly notify the STATE, and the STATE shall have the option to either cancel this Agreement with no liability occurring to the STATE, or offer an agreement amendment to LOCAL AGENCY to reflect the reduced amount, pursuant to the notice terms herein
C. If the STATE Budget Act does not appropriate sufficient funds to provide the services for the current year or any subsequent years covered under this Agreement, which results in an inability to provide the services specified in this Agreement to the LOCAL AGENCY, the STATE shall promptly notify the LOCAL AGENCY, and this Agreement will terminate pursuant to the notice periods required herein.
230
Contractor Name: City of Wildomar
Contract No: 3CA06913
- 5 -
D. If funding for any fiscal year is reduced or deleted by the STATE Budget Act for purposes of this program, the STATE shall promptly notify the LOCAL AGENCY, and the LOCAL AGENCY shall have the option to either cancel this Agreement with no liability occurring to the LOCAL AGENCY, or offer an agreement amendment to LOCAL AGENCY to reflect the reduced services, pursuant to the notice terms herein.
E. Notwithstanding the foregoing provisions in paragraphs A and B above, the LOCAL AGENCY shall remain responsible for payment for all services actually rendered by the STATE under this Agreement regardless of LOCAL AGENCY funding being reduced, deleted or not otherwise appropriated for this program. The LOCAL AGENCY shall promptly notify the STATE in writing of any budgetary changes that would impact this Agreement.
F. LOCAL AGENCY and STATE agree that this Budget Contingency Clause shall not relieve or excuse either party from its obligation(s) to provide timely notice as may be required elsewhere in this Agreement.
231
Contractor Name: City of Wildomar
Contract No: 3CA06913
- 6 -
EXHIBIT D
SPECIAL TERMS AND CONDITIONS
1. Cancellation
Failure of either party to meet any of the terms and conditions of this Agreement, including non- payment of monies due hereunder, shall be cause for the termination of this Agreement; such termination shall become effective upon written receipt of 30 day notice of cancellation.
2. Audit
If the Agreement is over $10,000, the parties shall, in accordance with Government Code Section 10532, be subject to examination and audit of the State Auditor General for a period of three (3) years after final payment under the Agreement. Examination and audit shall be confined to those matters connected with performance of the Agreement including, but not limited to, cost of administering the Agreement The Contractor warrants by execution of this Agreement, that no person or selling agency has been employed or retained to solicit or secure this Agreement upon Agreement or understanding.
3. Operating Plan
Prior to April 1 of each year, STATE and LOCAL AGENCY shall establish a joint Operating Plan for the contract area, which shall be attached after Exhibit E. If LOCAL AGENCY received its structural fire protection from another local agency, the local agency providing the structural fire protection must be party to the Operating Plan.
4. Extension of Agreement
Unless there is written notice by LOCAL AGENCY to terminate this Agreement STATE shall extend this Agreement for a single one-year period from the original termination date. The cost of services provided by STATE during the extended period shall be based upon the rates published for the fiscal year in which the extended period falls had a new Agreement been entered into.
5. Modification
This Agreement may be amended at any time by written mutual consent of the parties hereto.
6. Indemnification
Each party, to the extent permitted by law, agrees to indemnify and hold harmless the other party, its officers, agents, and employees from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by the indemnifying party. 232
Contractor Name: City of Wildomar
Contract No: 3CA06913
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EXHIBIT E
ADDITIONAL PROVISIONS
Attachments
Budget Plan
Topographic Map
Operating Plan
Annual Report
233
Wildomar
3CA06913
Page #: 8
39010
AND THE CITY/TOWN OF A LOCAL AGENCY
Number of Acres 666
General Fund Reimbursement 18.62$ 12,400.92 $
Unit Budget 23.96 $ 15,957.36 $
Sub-Total 28,358.28 $
Admin Rate 12.10% 3,431.35 $
Total Protection Cost 31,789.63 $
FOR THE 2024/2025 FISCAL YEAR
LOCAL RESPONSIBILITY AREA (LRA) WILDLAND PROTECTION REIMBURSEMENT AGREEMENT Program Cost Account (PCA #)
Contract Name:
Contract #:
Comments Section:
AGREEMENT COST CALCULATIONS:
THIS IS THE BUDGET PLAN FOR THE LOCAL RESPONSIBILITY AREA (LRA)
WILDLAND FIRE PROTECTION REIMBURSEMENT AGREEMENT BETWEEN THE
STATE OF CALIFORNIA, DEPARTMENT OF FORESTRY & FIRE PROTECTION (CAL FIRE) Wildomar
234
235
Contract Name City of Wildomar
Contract Number 3CA06913
P ag e | 10
__________________________________________________________________________________ Wildland Operating Plan
Between
The City of Wildomar
and
CAL FIRE/Riverside Unit.
236
Contract Name City of Wildomar
Contract Number 3CA06913
P ag e | 11
OP
ERATING PLAN
Ta
ble of Contents
Page
1. Overview…………………………………………………………………… 12
2. Aut
hority…………………………………………………………………… 12
3. Pur
pose……………………………………………………………………... 12
4. Defi
nitions & Restrictions………………………………………………….. 12
5. Pro
cedures………………………………………………………………….. 12-14
6. Admin
istration……………………………………………………………… 14
7. Fir
e Prevention……………………………………………………………… 14-16
8. Appr
oval…………………………………………………………………….. 17
APPE
NDIX
Prep
lanned Initial Attack Response – Riverside Ranger Unit……………… E-1 Prep
lanned Initial Attack Response – Wildomar City…….. E-1
237
Contract Name City of Wildomar
Contract Number 3CA06913
P ag e | 12
OPERAT
ING PLAN
1. OVERVIEW
This Operating Plan, hereinafter referred to as PLAN, is between the California Department of Forestry & Fire Protection, Riverside Unit, hereinafter referred to as CAL FIRE and the City of Wildomar, hereinafter referred to as CITY. It has been developed to specifically address the Agreement for Protection of Wildlands within a Local Agency, hereinafter referred to as AGREEMENT, between CAL FIRE and CITY for wildland fire protection within the city limits.
2. AUTHORITY
The PLAN is required of both CAL FIRE and CITY as part of the AGREEMENT dated July 1, 2024.
3. PURPOSE
This PLAN will provide the Unit Chief of CAL FIRE and the CITY a means for executing the AGREEMENT and is hereby attached as Exhibit E with appendices E-1 to that AGREEMENT.
4. DEFINITIONS AND RESTRICTIONS
See AGREEMENT
for definitions and descriptions of general terms. This PLAN does not allow either agency to operate outside the limitations in the AGREEMENT.
5. PROCEDURES
A. Fire Reporting/Reports-When CITY receives a report of a wildfire within the area of the AGREEMENT, it shall promptly notify the Riverside Unit Emergency Command Center (ECC). Each agency will process their appropriate reports and make the information available, upon request of the other agency, in no more than 60 days.
B. Incident Management-The Incident Command System (ICS) will be used to manage wildfires within the area of the AGREEMENT. Unified Command will be implemented with a CAL FIRE representative and a CITY representative. 238
Contract Name City of Wildomar
Contract Number 3CA06913
P ag e | 13
C. Fir
es within the area of the AGREEMENT-Each agency will maintain a preplanned initial attack response (PIAR) for fires within the area of the AGREEMENT. See Appendices E-1. Immediate cooperation between agency dispatch centers will occur to ensure prompt response of appropriate resources into the area of the fire. CAL FIRE resources will be ordered according to the terms of the AGREEMENT through the ECC. Any augmentation of the preplanned response, with CAL FIRE resources, shall be authorized by a CAL FIRE Incident Commander or Agency Representative.
Augmentation of the preplanned response may require a post incident audit. The audit will seek to demonstrate that adjacent CAL FIRE Direct Protection Areas (DPA’s) were threatened, or that the augmentation was justified on a cost efficiency basis. Local government and private resources will be ordered through the CITY dispatch center (DISPATCH) to ensure proper utilization of the Master Mutual Aid Agreement.
D. Mutu
al Aid-All initial attack resources will be considered mutual aid for the purpose of this AGREEMENT.
E. Initia
l Attack-Initial attack resources will always be based on the closest resources concept identified in the PIAR. See Appendices E-1.
F. Move-
Up & Cover-Station coverage will be exchanged between both agencies when appropriate. To prevent long-term coverage problems to either agency, the covering agency’s engines will be replaced with the covered agency’s resources as soon as it is practical to do so.
G. Fire
Information: Unified Command-
1. Both a
gencies will enter into a unified command structure to manage the incident by establishing a common set of incident objectives and strategies.
This will be accomplished without losing or abdicating agency authority, responsibility or accountability. A Unified Ordering Point will be identified and established.
2. Repr
esentatives of both agencies will meet as needed to discuss procedures governing and locations of potential Information Centers. Both agencies will strive to maintain a roster of certified Public Information Officers for use during emergencies.
3. The U
nified Command will determine which agency will provide the Lead Information Officer. Normally, it will be the agency with the greatest commitment of resources on the incident.
H. Repr
esentatives of CAL FIRE and CITY, of the rank of Battalion Chief or higher, may order resources directly from the ECC or DISPATCH when an immediate need arises.
These resources may include engines, fire crews and bulldozers in accordance with the AGREEMENT. Resources sent in response to these requests will conform to the closet resources concept
239
Contract Name City of Wildomar
Contract Number 3CA06913
P ag e | 14
6. ADM
INISTRATION
The C
AL FIRE Unit Chief and the CITY Fire Chief, or their designees, along with representatives from the CAL FIRE ECC and CITY DISPATCH will meet annually to discuss, review, and update the following items; procedures for reporting fires, procedures to dispatch resources to fires within the area of the AGREEMENT, procedures to dispatch resources to fires along the boundaries of the area of the AGREEMENT, and exchange general or specific information which would might affect the other agency.
7. FIR
E PREVENTION
.
A. POLICY
All
fire prevention activities conducted on lands within the area of the AGREEMENT will be consistent with both agencies guidelines. CAL FIRE and CITY will be expected to conduct a year-round, aggressive fire prevention program using guidelines within the CAL FIRE Handbook 9000 and CITY Fire Prevention Guidelines. This will include, but is not limited to, annual analysis and planning sessions to generate an active fire prevention plan.
1. Publi
c Information Program-This will include all types of fire prevention news releases through the available media. Other methods will include public meetings, fairs, rodeos, parades, services clubs and a regular schedule of school programs for all grades.
2. Prot
ection/Planning Issues-Although the responsibility for enforcing fire safe ordinances pertaining to improvements in wildland areas within the city limits is the responsibility of CITY, a CAL FIRE representative will be available upon request to comment on these issues and assist in the enforcement of related ordinances.
3. Haz
ard Reduction Inspections
a. Hom
e Inspection – CAL FIRE will work directly with CITY to enforce Public Resources Code (PRC) Sections 4291, 4446, 4442, 4123, or the Uniform Fire Code sections when applicable.
b. Pow
er line Inspections – CAL FIRE will work directly with CITY inspecting power lines over 750 volts, using PRC 4292 and 4293 as a guide.
B. RESPO
NSIBILITY
CAL F
IRE and CITY personnel will, in the performance of their duties, give full consideration to the prevention of fires and public education. Both agencies will allow staff to establish attainable fire prevention goals. 240
Contract Name City of Wildomar
Contract Number 3CA06913
P ag e | 15
C. EX
ISTING AND PROJECTED DEMAND
Fi
re Prevention and suppression are the primary roles for both agencies. If the demand for services increases in the future, both agencies will develop more intensive programs. Fire protection and prevention will be influenced by the following factors:
1. Incre
ased recreational use.
2. In
creased residential and commercial development.
3. In
creased utilization of vacation residences.
4. In
dustrial activity.
D. OB
JECTIVES
The
primary objective of the fire prevention plan is the reduction of fire suppression expenditures and damages from human-caused fires. The secondary objective is a current and comprehensive public education program for fire safety awareness and code enforcement.
E. RE
COMMENDED ACTIONS
Bot
h agencies will actively pursue public awareness programs through the following:
1. Publ
ic Education
a. Sc
hool programs, ages K-12
b.
Roadside sign program
c. Ti
mely newspaper articles concerning fire awareness
d.
Attendance at various local events which lend themselves to fire prevention displays.
2. Code
Enforcement
241
Contract Name City of Wildomar
Contract Number 3CA06913
P ag e | 16
a. Act
ive PRC 4291 home inspection program in target areas.
b.
Enforcement of the Fire Safe Ordinances as they apply to construction in watershed areas. CAL FIRE will take an advisory role with the CITY Fire Marshal within the areas of the AGREEMENT.
F. FUE
L MODIFICATION
Bot
h agencies will continue to encourage individual property owners and property owner associations to establish and maintain a healthy fuel complex through the following:
1. Pr
escribed burning through available programs.
2. Fo
rest practice inspections.
3. Fue
l modification using mechanized systems, fire crews, and local resources.
4. Bi
omass programs to control stems per acre, and remove dead and down materials.
G. BUR
NING PERMITS
Bu
rning permits will be required in the city limits consistent with those guidelines established in adjacent areas. This will provide consistency in the burn hours and any controls needed for the overall program.
1. Bur
ning Permit Issuance
Th
e CITY has the responsibility of issuing burn permits within the city limits and the area of the AGREEMENT. Both agencies will agree to and establish burn permit guidelines by April 1 of each year. The guidelines will follow those established by CAL FIRE to ensure consistency in the burn programs in both the CITY and areas adjacent to CAL FIRE.
2. Sus
pension of Permit Procedures
The
suspension of burning permits in the area of the AGREEMENT will be directly related to the burning permit suspension procedures outside the area of the AGREEMENT to ensure area-wide consistency. Suspensions will be based on input from CAL FIRE and CITY.
242
Contract Name City of Wildomar
Contract Number 3CA06913
P ag e | 17
H. MON
ITORING AND EVALUATION
Pe
riodic monitoring and evaluation of the PLAN will provide the opportunity to make orderly and timely amendments and revisions of the PLAN. Monitoring will determine if the:
1. PL
AN is being followed.
2. PL
AN objectives are being met.
3. PL
AN is achieving desired results.
8. APP
ROVAL:
Thi
s PLAN is approved and authorized as Exhibit E Attachment 3 of the AGREEMENT between CAL FIRE and CITY:
FOR CAL FIRE:
California Department of Forestry
& Fire Protection
Riverside Unit
210 W. San Jacinto Ave
Perris, CA 92570
_______________________ Bill
Weiser, Unit Chief
FOR CITY:
City of Wildomar,
Address: 23873 Clinton Keith Rd,
Suite #201, Wildomar, CA 92595
__________________________
Dan York, City Manager
243
STANDARD RESPONSE PLAN FOR VEGETATION FIRES
CALFIRE RRU AND CITY OF WILDOMAR E-1
CALFIRE WPA VEGETATION
RESPONSE
BC E AA AT COP DOZ CREW WT
LOW 1 3
MED 2 4 1 2 1 2 2 1
HIGH 2 7 1 2 1 2 4 1
CITY OF WILDOMAR
VEGETATION RESPONSE
LOW 1 3
MED 1 3
HIGH 1 3
City of Wildomar
Contract# 3CA06913