Willits City Council
September 24, 2025

111 E. Commercial Street
Willits, California 95490
Tel | 707.459.4601
Fax | 707.459.1562
www.cityofwillits.org

AMENDED

WILLITS CITY COUNCIL
AGENDA
SEPTEMBER 24, 2025 | 6:30 PM | CITY COUNCIL CHAMBERS

1. OPENING MATTERS
a. Call to Order. | b. Pledge to Flag. | c. Roll Call.

2. PUBLIC COMMUNICATIONS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on the agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda.

Members of the public are asked to observe the rules of decorum. While the City Council welcomes public criticism of policies, procedures, programs, or services of the agency; behavior that disrupts, disturbs, impedes, or renders infeasible the orderly conduct of the meeting and that includes, but is not limited to use of profanity, slurs, yelling from the audience, threatening remarks, physically threatening conduct, or physical or verbal displays of disrespect, will not be tolerated and the individual will be removed immediately.

3. PUBLIC MATTERS
a. Third District County Supervisor John Haschak Monthly Update.- Written report provided. b. Little Lake Fire District Monthly Update. – Written report provided.

4. ENACTMENT OF ORDINANCES
a. None.

5. CONSENT CALENDAR
The City Council considers matters listed under the Consent Calendar as routine. The Council will take action with a single motion and roll call vote. A Councilmember may Willits City Council Agenda – September 24, 2025

request the removal of an item(s) from the Consent Calendar for separate discussion and subsequent action.

The following items as presented are before the City Council for approval or denial:
a. City Council Minutes:
i. September 10, 2025
b. Adoption of a Resolution Changing the Authorized Signatures for the City of Willits Checking Account, Payroll Account, and Safe Deposit Box at Savings Bank of Mendocino County.
c. Adoption of a Resolution Authorizing Specific City Staff to Transfer Funds Between the Local Agency Investment Fund and Savings Bank of Mendocino County. d. City Response to 2024-25 Mendocino County Civil Grand Jury Report titles, “Healing the Toxic Culture in the City of Willits Workplace.”

6. MONTHLY ACTIVITY REPORTS
Matters that do not require action by the City Council but are of public interest. a. Accounts Payable Activity Report: August 2025.
b. Building Permit Activity Report: August 2025.
c. Business License Activity Report: August 2025.

7. COMMISSIONS, AGENCIES AND AUTHORITIES
The Willits City Council meets concurrently as the City of Willits Planning Commission & City of Willits Successor Agency.

8. CITY MANAGER REPORTS AND RECOMMENDATIONS
a. Verbal Reports – No Action.
i.

9. DEPARTMENT RECOMMENDATIONS (ACTION ITEMS)
a. Introduction of Proposed Revisions to the City of Willits Municipal Code, Chapter 2.40 - Airport, Sections 2.40.030 and 2.40.040, Entitled “Regulations for use and ConductGenerally”. As Ordered by the Director of the FAA.

Presenting staff member: Kenan Oshea, Willits Municipal Airport Operations. b. Adoption of Resolution Identifying the Proposed Project List for SB1: Road Repair and Accountability Act for Fiscal Year 2025/2026.

Presenting staff member: Walter Kolon, Services and Facilities Director c. Receive Report and Recommendation from the Community Development Department Regarding the Establishment of an Entertainment Zone for City-Approved Events.

Presenting staff member: Connor Stack, City Planner.
d. ZONING TEXT AND MAP AMENDMENTS TO IMPLEMENT THE 2024 GENERAL PLAN LAND USE

ELEMENT UPDATE
Presenting staff member: Dusty Duley, Community Development Director e. Discussion and Possible Action to Adopt Proposed Fiscal Year 2025/2026 Budget.

Presenting staff member: Manuel Orozco, Finance Director/ City Treasurer.

10. DEPARTMENT MONTHLY REPORTS – (presented at the second meeting of each month)
Willits City Council Agenda – September 24, 2025

a. Airport. b. Community Dev. c. Finance. d. Police Dept. e. Services & Facilities. f. Utilities.

11. CITY COUNCIL ANNOUNCEMENTS, COMMUNICATIONS AND REPORTS

12. GOOD & WELFARE

13. CLOSED SESSION NOTICE
None.

14. ADJOURNMENT
Right to Appeal - Persons who are dissatisfied with the decisions of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the Code of Civil Procedure, which generally limits to 90- days, the time within an individual and/or entity may judicially challenge the decisions of the City Boards and Agencies.

I hereby certify under penalty of perjury under the laws of the State of California that I posted the foregoing Agenda on the bulletin board at the main entrance of the City of Willits City Hall, located at 111 East Commercial Street, Willits, California, not less than 72 hours prior to the meeting set forth on this Agenda.

Dated this 19th day of September, 2022.

Delores Pedersen, City Clerk
Americans with Disabilities Act (ADA) Compliance
If you need assistance to attend or participate in a City Council meeting, please contact the City Clerk’s office at (707) 459-7113 or Fax (707) 459-1562. Notification at least 48-hours prior to the meeting will assist the City Clerk in assuring the implementation of reasonable accommodations to provide accessibility to the meeting. Our meeting room is wheelchair accessible and ADA parking is available.

Additional Meeting Information for Interested Parties
Materials related to an item on this Agenda submitted to the Willits City Council, Planning Commission, or Community Development Agency after distribution of the agenda packet are available for public inspection at City Clerk’s office at 111 E. Commercial Street, Willits, during normal business hours, Monday through Thursday 9 AM to 5:30 PM.

John Haschak
3rd District Supervisor
Mendocino County
• On September 10, there was a Board workshop on healthcare in Mendocino County. We had representatives from the Social Services, Public Health, and HealthCare providers.

With 42,000 recipients of MediCal, the implications of cuts to Medicaid (which funds MediCal to a large extent) and other provisions of H.R. 1 are significant. There is a real concern that people will lose their MediCal coverage or Affordable Care Act coverage.

This could lead to untreated conditions increasing, homelessness up, overdose rates up, suicide rates up, decreases in school based mental health services and healthy foods for school programs.
• There was also discussion of the effects of increased numbers of uninsured people and the effects on ambulance services, increased 911 calls, reduction of ambulance payments, etc.
• There was positive discussion about Collaboration between the healthcare providers, clinics, hospitals and the need for the County and people to be advocating for support for rural healthcare at all levels of government.
• If you want more information, you can watch the meeting on YouTube or listen to the meeting in the KZYX archives.
• The Willits Library roof will be finished in the near future and before the real rains.

LittLe Lake
Fire PrOteCtiON DistriCt
74 E. Commercial St. Willits, California 95490
(707)459-6271
City Council Meeting Update September 2025
Fire Department Update
Around the Firehouse
We are gearing up for the Harvest Moon and Haunted Fire House. We continue to provide EMT’s for the High school and youth football games. Michelle is still in the process of looking for a grant or donations to fund Smoke/CO detectors. She is also looking for a grant to purchase a $6,000.00 fire educational bounce house that will teach children about fire safety in the home.

Training
For the month of September training will consist of various ventilation tactics and stinger operations for commercial vehicles. EMT refresher will cover trauma assessment (considering MOI’s, splinting, obtaining vital signs, PT packaging). Community training consisted of fire extinguisher training for the Mendocino College staff.

We will be taking an engine to the Head Start for the little ones and discussing fire safety. If anyone in the community is interested in fire extinguisher training please reach out to us at the fire house. As of the current date we have responded to 461 calls for service.

Informational
Reminder. Extremely important to have a visible addresses posted we are still running into issues locating residences during medical calls for service. October 9, Little Lake Fire will be participating in the Wildfire & Insurance Forum from 17:30 hours to 19:30 hours. We will have a booth to meet and great the firefighters and answer any questions the community may have. You can pick up a flyer at the fire hours regarding the event. 111 E. COMMERCIAL STREET
WILLITS, CALIFORNIA 95490
(707) 459-4601 TEL
(707) 459-1562 FAX

WILLITS CITY COUNCIL

MINUTES
WEDNESDAY SEPTEMBER 10, 2025
Mayor Allman called a regular meeting of the City Council to order at 6:30 p.m., in Council Chambers. The meeting was preceded by the pledge to the flag.

Roll Call: Councilmembers Gerardo Gonzalez, Larry Stranske, Bruce Burton, Vice Mayor Matthew Allaniz and Mayor Tom Allman were present.

Also present were staff members: Rod Wilburn, Interim City Manager; Jim Lance, City Attorney; Dusty Duley, Community Development Director; Manuel Orozco, Finance Director; Walter Kolon, Services and Facilities Director; Kenan O’Shea; Airport Operations; Brian Fay, Police Chief; and Delores Pedersen, City Clerk.

2. Public Communications
 Alise Cox, Mendo Local News, inquired about the status of the Assistant City Manager status with the City of Willits.
 Nick Johnson expressed his interest in the Entertainment District that was discussed at the August 27, 2025, Willits City Council meeting. Mayor Allman informed Mr. Johnson that the Entertainment District item would be back on the agenda for the September 24, 2025, Willits City Council meeting.

3. Public Matters
None.

4. Enactment of Ordinances
None presented.

5. Consent Calendar
The following item(s) are recommended for approval or denial, as follows:
a. City Council Minutes:
i. August 27, 2025.

Public Comment: None presented.

Moved by Burton/Seconded by Gonzalez and carried unanimously to approve Consent Calendar item(s) (a).

6. Monthly Activity Reports
Matters that do not require action by the City Council but are of public interest.

Willits City Council Minutes of September 10, 2025 Page 2 of 5

7. Commissions, Agencies and Authorities
None presented.

8. City Manager Reports and Recommendations+
a. Verbal Reports – No Action.
 Rod Wilburn, Interim City Manager, announced the retirement of Assistant City Manager, Cathy Moorhead, Mr. Wilburn stated he is proud to recognize her twenty years of service to the City of Willits and wished her the best in the next chapter of her life.
 Mr. Wilburn announced that Jim Shields, Laytonville County Water District General Manager, passed away the week of September 1st. The City sends their condolences to his family and the community of Laytonville.
 Mayor Allman announced there would be more to come on the retirement of Cathy Moorhead, the Council appreciates her contributions to the City during her tenure.

Councilmember Burton added that there will be a more commemorative recognition, Ms. Moorhead filled a lot of roles in the City during her tenure.

Public Comment: None presented.

9. Department Recommendations (Action Items)
a. Second Discussion Regarding FAA Order to Modify Chapter 2.40 - Airport, Amending Willits Municipal Code 2.40.030 and 2.40.040, Entitled “Regulations for Use and Conduct-Generally”.
 Kenan O’Shea explained that the Ordinance was updated based on direction that was made at the City Council Meeting of August 13, 2025.

Public Comment:
 Banning Galton stated that if the Ordinance has to be changed that the tenants agreed with the changes. They still strongly feel that the examples of the single complaining individual are not adequate to merit a change, especially in light of examples of personal attacks of individuals in the City and individuals at the airport.

Mayor Allman responded that this is what is required by the FAA. Mr. Galton continued that he feels the FAA needs to be informed that the Airport Tenants are dealing with a single individual that is taking strategic photos and is presenting information in a very manipulative manner that is not representative of the truth. b. UV Disinfection System PDDC Control Panel Upgrade at the Willits Wastewater Treatment Plant.
 Walter Kolon, Services and Facilities Director presented the time to Council.

Mr. Kolon explained that the City received a donation of twelve modules from the City of Petaluma, each module cost $10,000, for the City’s system at no cost. Mayor Allmon inquired if the $85,000 is able to be covered by the City of Willits. Mr. Kolon responded that the project was in the FY 2024-25 Budget and was carried over for FY 2025-26.
 Vice Mayor Alaniz inquired as a capital improvement project it falls under the capabilities of being reimbursed with the 36% coming from Brooktrails? Mr.

Kolon stated that it does. Mr. Alaniz expressed concern over the agreement with Brooktrails that had expired in July and inquired if there was any way to wait until the budget has passed to proceed with the project. Mr. Kolon responded that the City has an outside Utilities Attorney as City Attorney Lance working on the Agreement. Mr. Alaniz inquired about how long the Willits City Council Minutes of September 10, 2025 Page 3 of 5 project would take to be completed. Mr. Kolon responded that it is scheduled for October, and it would take a weeks’ worth of time to work on. The City can not wait until the budget has passed because the system is failing. Council Member Burton added that because this is a maintenance item the City is not required to get Brooktrails consent to proceed with the project.

Public Comment:
 Tamara Alaniz, Brooktrails General Manager, commented that Brooktrails does need to be notified a head of time. Ms. Alaniz proceeded to explain that Mr. Kolon had contacted Ms. Alaniz a few days before this Council meeting to inform her of the project. Ms. Alaniz proceeded to explain that this is a great opportunity for us as partners in the settlement agreement to establish a process to review, accept, approve and reimburse the City from Brooktrails, the 36% of capitol improvement projects. It was Rod Wilburm, City Attorney Lance, the previous City Manager and Ms. Alaniz that got the last settlement agreement in place, which was a very cooperative and good process, but it was interim City Manager Wilburn that suggested getting a process in place in the settlement agreement so that when the City needs to come to Brooktrails to ask for money for Capital Improvement Projects it is not coming after the fact. With Brooktrails not having the opportunity to review it as is required in the settlement agreement. As far as the UV Replacement Panel is concerned, Ms. Alaniz reviewed the project scope, Brooktrails was notified that the project would be on this agenda, there is no agreement in place that would establish the process, Ms. Alaniz does not want to dispute a process that does not exist since there is no agreement. However this is definitely a Capital Improvement Project, the gift from the City of Petaluma of the UV Component is incredible, it is important to ensure that the City has integrated them properly into the system for reporting and monitoring. Not everything that is reported there is reported to the state but is important to the community and how the plant is run. Ms. Alaniz is unable to agree on Brooktrails behave to the project and the 36% of Brooktrails share of the project because there is no process in place. Ms. Alaniz is happy to meeting with staff to get the agreement going and have a process in place. She is unable to commit Brooktrails to the 36% without the direction of the Brooktrails Board, but she does agree that it is right to move the project forward and can tell her board that Brooktrails should pay their fair share once an agreement is in place. Mayor Allman promised that the City staff will start the process of getting an Agreement in place with some process for project notification in the future, but the City needs to start moving on this project now.

Moved by Gonzalez/Seconded by Stranske and carried unanimously to adopt Resolution No. 2025-40 approving a contract with Veolia Water Treatment Technologies and Water Treatment Solutions to update and replace the UV Disinfection System Controls at the Willits Wastewater Treatment Plant. c. Zoning Text and Map Amendments to Implement the 2024 General Plan Land Use Element Update
 Dusty Duley, Community Development Director presented a PowerPoint to City Council on the Zoning Tex and Map Amendments. Mr. Duley commented on a letter that was sent to council by Tim and Gloria Westby disputing the change to the Zoning Map. Mr. Duley stated that he has spoken to Mr. & Mrs.

Wesby and has informed them that their property will not be effected by the Zoning Map Change. They are zoned heavy industrial and will remain heavy Willits City Council Minutes of September 10, 2025 Page 4 of 5 industrial. They did not receive notification because their property was not going to be rezoned.

Public Comment:
 Helen Sims inquired how the Zoning changes will effect the existing tenant within the zones that will be changed will there be a new permit schedule or will there be the need to adopt new to the permit schedule as people move into the zones? Mayor Allman stated that it will not affect the current tenant but will affect a real estate transaction or the change of ownership of properties.
 Gloria Westby opposed the proposed rezoning of her property. She requested that the council pause the rezoning process correct public record to reflect the true and accurate fact that she was not provided with notice nor did she ever agree to the approved rezoning and preserve her residential rights provide written confirmation of her zoning status and protections. Ms. Westby reserves all legal rights and remedies under California law she asked that this statement be entered into public record.
 Council Member Burton asked City Attorney Lance if the notice is the paper was considered sufficient public notice. Mr. Lance responded that he is not certain about that but that it was his understanding that the City was going to extend the hearing.

Council Member Gonzalez asked Mr. Duley if the Westby’s property was going to be rezoned. Mr. Duley responded no, it is not going to be rezoned, and it was not planned to be rezoned when the item was brought it in front of the Council for the General Plan Change.
 The item will be on the next City Council Meeting Agenda for possible adoption. Mr.

Duley reiterated that those not affected by the rezoning will not receive notification.  Michia Sied stated that postponing this decision would affect business owners that are relying on this change in order to move forward with their plans. Mayor Allman responded that the council cannot move forward with the item knowing that residents may not have been notified he feels it would be fair to bring it back to the council meeting of September 24th.
d. Repair and Maintenance of the Langemann Gate at the Wastewater Treatment Plant.

Public Comment: None presented.

Moved by Gonzalez/Seconded by Stranske and carried unanimously to adopt Resolution No. 2024-41 approving a repair and maintenance contract with Chapco Construction LLC. of Sacramento for the Langemann Gate Repairs at the Willits Wastewater Treatment Plant in the amount of $97,000.

10. City Council Announcements, Communications and Reports Councilmember Burton
 Nothing to report but would like to get the Song that Mr. Jeske sang at the August 27th meeting on the agenda as a song for the City of Willits, he invited anyone else that may have a song for the City of Willits to bring it to Council.

Councilmember Gonzalez
 Local Agency Formation Commission (LAFCo) – Swore in a new special district member, Adam Gaska. Discussed Sphere of Influence and Municipal Service Review of the Hopland Utility District, there was no change.  Reminded the Council and Community that tomorrow is 9/11.

Willits City Council Minutes of September 10, 2025 Page 5 of 5 Councilmember Stranske
 Mendocino Solid Waste Management Authority (MSWMA) – Meets September 11, 2025
Mayor Allman
 Finance Committee – Meets September 17, 2025.
 Food Truck Meeting – Meets September 23, 2025
Public Comment: None presented.

No action taken.

11. Good & Welfare
 Vice Mayor Alaniz
September 18, Mr. Alaniz will be starting a citizenship class for residents that are interested in becoming naturized citizens.

September 20th, there is a community clean up day. Please reach out to the City for information or to volunteer.

Tomorrow is September 11th, there will be an American Legion Ceremony in Bud Snider Park at 12:00 pm.

12. Closed Session Notice
None presented.

13. Adjournment
Mayor Allman declared the meeting adjourned at 7:54 p.m.

For more information on the September 10, 2025 Willits City Council Meeting please view the recording on YouTube.
_____________________________
Tom Allman, Mayor
City Council for the City of Willits
ATTEST:
__________________________

DELORES PEDERSEN
City Clerk
Item No. 5b
Meeting Date: September 24, 2025

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Rod Wilburn, Interim City Manager
Agenda Title: ADOPTION OF A RESOLUTION CHANGING THE AUTHORIZED SIGNATURES FOR THE CITY OF

WILLITS CHECKING ACCOUNT, PAYROLL ACCOUNT, AND SAFE DEPOSIT BOX AT SAVINGS BANK OF MENDOCINO COUNTY.

Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: 10 minutes Summary of Request: In accordance with procedures set forth by the Savings Bank of Mendocino County, a Resolution is required to authorize the change of signatures for the City’s checking account, payroll account, as well as the safe deposit box. This change will authorize the following signatures to account numbers XXXXXX5301 and XX4266 held at the Savings Bank of Mendocino County:
• Rodney Wilburn
• Delores Pedersen
• Walter Kolon
• Dusty Duley
• Manuel Orozco
These changes are necessary due to the departure of Assistant City Manager, Cathy Moorhead.

Recommended Action: Adopt the accompanying Resolution authorizing the change of signatures for the City of Willits’ checking account number XXXXX5530, payroll account number XX4266, and safe deposit box located at Savings Bank of Mendocino County.

Alternative(s): None.

Fiscal Impact: None.

Personnel Impact: None.

Identified City Council Conflict of Interest: N/A
2021 Adopted Goals: N/A
California Environmental Quality Act: N/A
This Item Relates to the following General Plan Element : N/A Land Use Circulation Conservation and Open Space Noise Housing Public Services and Facilities, Parks and Recreation Economic Development
Reviewed by: Interim City Manager City Attorney City Clerk Finance Director Human Resources Council Action: Approved Denied Other: ________________________________________ Records: Agreement Resolution #_________ Ordinance #_________ Other _________ Resolution No. 2025-__ Page 1 of 1 September 24, 2025
RESOLUTION NO. 2025-__

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLITS AUTHORIZING

SIGNATURES FOR THE CITY OF WILLITS CHECKING ACCOUNT, PAYROLL ACCOUNT, AND SAFE DEPOSIT BOX HELD AT THE SAVINGS BANK OF MENDOCINO COUNTY.

WHEREAS, the City of Willits (“City”) maintains a checking account, payroll account, and a safe deposit box at Savings Bank of Mendocino County for the purpose of City transactions; and
WHEREAS, the need to revise the list of names (the addition of Rod Wilburn) stems from the recent departure of City Manager, Brian Bender; and NOW, THEREFORE, BE IT RESOLVED THAT the City Council of the City of Willits does hereby authorize the following signatures for the City of Willits at the Savings Bank of Mendocino County:

Rodney Wilburn
Cathy Moorhead
Walter Kolon
Dusty Duley
Manuel Orozco
The above and foregoing Resolution was introduced by Councilmember ____ seconded by Councilmember ____, and passed and adopted at a regular meeting of the City Council of the City of Willits, held on the 14th day of May, 2025 by the following vote:

AYES:

NOES:

ABSENT:

ATTEST:
_____________________________
_________________________________
TOM ALLMAN, Mayor
City Council of the City of Willits

DELORES PEDERSEN
City Clerk
Item No. 5c
Meeting Date: September 24, 2025

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Rod Wilburn, Interim City Manager
Agenda Title: ADOPTION OF A RESOLUTION AUTHORIZING SPECIFIC CITY STAFF TO TRANSFER FUNDS BETWEEN THE LOCAL AGENCY INVESTMENT FUND AND SAVINGS BANK OF MENDOCINO COUNTY.

Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: N/A Summary of Request: In accordance with procedures of the Local Agency Investment Fund (LAIF), a Resolution is required to authorize staff members to transfer funds between the City’s deposit accounts at the LAIF and the Savings Bank of Mendocino County. This change will authorize the following individuals to transfer funds:
• Rodney Wilburn
• Delores Pedersen
• Walter Kolon
• Dusty Duley
• Manuel Orozco
These changes are necessary due to the retirement of Assistant City Manager, Cathy Moorhead.

Recommended Action: Adopt the accompanying Resolution authorizing certain City staff to transfer LAIF funds.

Alternative(s): None.

Fiscal Impact: None.

Personnel Impact: None.

Identified City Council Conflict of Interest: N/A
2021 Adopted Goals: N/A
California Environmental Quality Act: N/A
This Item Relates to the following General Plan Element : N/A Land Use Circulation Conservation and Open Space Noise Housing Public Services and Facilities, Parks and Recreation Economic Development
Reviewed by: Interim City Manager City Attorney City Clerk Finance Director Human Resources Council Action: Approved Denied Other: ________________________________________ Records: Agreement Resolution #_________ Ordinance #_________ Other _________ Resolution No. 2025-__ Page 1 of 1 September 24, 2025
RESOLUTION NO. 2025-__

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLITS AUTHORIZING CITY

STAFF TO TRANSFER FUNDS BETWEEN THE LOCAL AGENCY INVESTMENT FUND AND SAVINGS BANK OF MENDOCINO COUNTY.

WHEREAS, the City of Willits (“City”) maintains deposit accounts at the Local Agency Investment Fund (LAIF) and Savings Bank of Mendocino County for City financial transactions; and
WHEREAS, the need to revise the list of names (the addition of Rod Wilburn) stems from the recent departure of City Manager, Brian Bender; and THEREFORE, BE IT RESOLVED by the City Council of the City of Willits that the following City staff is authorized to transfer funds between the Local Agency Investment Fund, Account 98-23-982, and Savings Bank of Mendocino County:

Rodney Wilburn
Delores Pedersen
Walter Kolon
Dusty Duley
Manuel Orozco
The above and foregoing Resolution was introduced by Councilmember _____ seconded by Councilmember _____, and passed and adopted at a regular meeting of the City Council of the City of Willits, held on the 24th day of September 2025, by the following vote:

AYES:

NOES:

ABSENT:

ATTEST:
_________________________________
__________________________
TOM ALLMAN, Mayor
City Council of the City of Willits

DELORES PEDERSEN
City Clerk
Item No. 5d
Meeting Date: September 24, 2024

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Jim Lance, City Attorney.

Agenda Title: DISCUSSON AND POSSIBLE ADOPTION OF A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLITS APPROVING THE RESPONSE TO THE 2024-2025 CIVIL GRAND JURY REPORT ENTITLED “HEALING THE TOXIC CULTURE IN THE CITY OF WILLITS WORKPLACE” AND AUTHORIZING THE CITY

CLERK TO FORWARD THE RESPONSE TO THE PRESIDING JUDGE OF THE MENDOCINO COUNTY SUPERIOR COURT AND FOREPERSON OF THE MENDOCINO COUNTY CIVIL GRAND JURY.

Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: 15 minutes.

Summary of Request: In July the City received the attached 2024-25 Mendocino County Civil Grand Jury Report titled “Healing the Toxic Culture in the City of Willits Workplace.” The 2024-25 Mendocino County City Grand Jury received a complaint detailing multiple irregularities including an intimidating and toxic workplace culture for the employees of the City of Willits. The complaint called into question other specific issues and requested a formal Grand Jury investigation.

A response to the Grand Jury Report is required to be sent to the Mendocino County Superior Court and Foreperson of the Mendocino County Civil Grand Jury no later than September 29th.

Recommended Action: Adoption of a Resolution of the City Council of the City of Willits approving the response to the 2024-2025 Civil Grand Jury report entitled “Healing the Toxic Culture in the City of Willits Workplace” and Authorizing the City Clerk to forward the response to the presiding Judge of the Mendocino County Superior Court and Foreperson of the Mendocino County Civil Grand Jury.

Alternative(s): None recommended.

Fiscal Impact: None.

Personnel Impact: None.

Identified City Council Conflict of Interest: None.
2021 Adopted Goals: No goals identified.

California Environmental Quality Act: Does not apply.

This Item Relates to the following General Plan Element : N/A Land Use Circulation Conservation and Open Space Noise Housing Public Services and Facilities, Parks and Recreation Economic Development
Reviewed by: Interim City Manager City Attorney City Clerk Finance Director Human Resources Council Action: Approved Denied Other: ________________________________________ Records: Agreement Resolution #_________ Ordinance #_________ Other _________ 2024-25 Mendocino County Civil Grand Jury

HEALING THE TOXIC CULTURE

IN THE CITY OF WILLITS WORKPLACE
June 30, 2025
2024-25 Mendocino County Civil Grand Jury

HEALING THE TOXIC CULTURE

IN THE CITY OF WILLITS WORKPLACE

SUMMARY
The 2024-25 Mendocino County Civil Grand Jury (Grand Jury) received a complaint detailing multiple irregularities including an intimidating and toxic workplace culture for the employees of the City of Willits. The complaint called into question other specific issues and requested a formal Grand Jury investigation. This report addresses only the workplace environment.

METHODOLOGY
When the Grand Jury receives a complaint, it is presented in a Plenary session where it is confidentially discussed, after which a vote is taken to reject, table or investigate the complaint. If rejected, no other action is taken. If tabled, the complaint may be considered in the following year with a new Grand Jury. If the vote is to investigate, a committee is chosen to begin research and investigation. Interviews are conducted with complainants and other stakeholders.

In this instance, the Grand Jury reviewed documents including the written City of Willits Personnel Policies and Procedures Manual. This Policy and Procedures Manual was adopted by the City of Willits on July 22, 2009, and amended November 8, 2023. It was provided to the Grand Jury by Willits City Clerk as the version that is in use currently.

Future references to this manual refer to this version. The Grand Jury also reviewed the Willits City Council Manual of Procedures and Protocols (adopted: April 26, 2017). Future references to this manual refer to this version.

The Grand Jury conducted fifteen interviews with employees, department directors and top management. The Grand Jury also interviewed three City Council members. Grand Jury committee members regularly attended Willits City Council sessions.

At its request, eight employees gave written reviews of top management to the City Council. Copies of these written reviews were shared with the Grand Jury by those who wrote them. The Grand Jury also conducted interviews with current and past employees who shared concerns about the actions of top management. All activities detailed in the complaint stemmed from top management actions.
2024-25 Mendocino County Civil Grand Jury

The Grand Jury concluded the issues outlined in the complaint were important enough to warrant a Grand Jury investigation.

BACKGROUND
Willits has a long history in the logging and tourist industries. It is the eastern end of the famous Skunk Train line, originally a logging train that carried lumber and mail to and from the coast. The year 2025 marks the 99th year of Frontier Days, celebrating the history of Willits and Mendocino County’s diversity. Community involvement in events is strong in Willits.

As of the 2020 census, the City of Willits has a population of 4,843 and covers 2.8 square miles in Mendocino County. It is governed by a publicly elected City Council comprised of a mayor and four other council members. The City Council Manual of Procedures and Protocols (page 18, Section 15. B & H) reads:
“B. The City Manager and the City Attorney are the only officials directly appointed by the City Council. All department heads (except for the City Attorney) are appointed and supervised by the City Manager. “H. The City Manager shall receive performance reviews by the Council by April 30th of each year.” See APPENDIX A for the Willits City Council Manual of Procedures and Protocols.

As of fiscal year 2024-25, there are 60 positions in the City of Willits (this includes 16 positions in the Police Department). The City Manager and Assistant City Manager form top management and have five positions reporting to them: one police chief, three directors and one analyst position. The five departments in the City of Willits are Police, Community Development, Finance, Services and Facilities and Human Resources. The investigation and the findings discussed in this report do not concern the Police Department or the Police Chief. Refer to the following link to view the organization chart for the City of Willits: https://www.cityofwillits.org/127/Departments

DISCUSSION
In its investigation, the Grand Jury found documented instances of activities contributing to a toxic workplace environment. The Grand Jury interviewed employees working under top management who stated they feared losing their jobs and were often subjected to ridicule, intimidation and angry outbursts by those same top managers. Employees 2024-25 Mendocino County Civil Grand Jury

observed human resource practices that violated the current written City of Willits Personnel Policies and Procedures.

Specifically, according to employees interviewed, top management ignored the policy in the City of Willits Personnel Policies and Procedures Manual regarding harassment, discrimination and retaliation. This policy is expressly set forth in Section 2, page 10. That procedure instructs the employee to direct their complaint to the Director of Human Resources, a position that no longer exists because the former City Manager eliminated the position.

According to the provision regarding employee complaints, upon receiving a complaint, the Human Resources Director or designee was to investigate, interview the complainant, the accused and witnesses, review information and “[p]repare a summary report of the determination as to whether the conduct violated this Policy and provide such report to the appointing authority (i.e., City Manager)”. This procedure is not followed because there is no Human Resources Director. The policy, as written, also appears to have a built-in conflict as there is no one to whom a report or complaint about the City Manager could be directed.

In addition, the City of Willits Personnel Policy and Procedures Manual includes a policy specifically guarding against workplace bullying. It defines workplace bullying as:
“...conduct with malice that a reasonable person would find hostile, offensive, and unrelated to the City’s legitimate operational and other interests.

Workplace bullying may include repeated infliction of verbal abuse, such as the use of derogatory remarks, insults and epithets, verbal, or physical conduct that a reasonable person would find threatening, intimidating, or humiliating, or the gratuitous sabotage or undermining of a person’s work performance. A single act shall not constitute workplace bullying, unless especially severe and egregious. While discriminatory harassment may involve bullying, bullying is not limited to conduct against another person because of his or her membership in a protected classification.” (Section

2.6, page 17)
Women are a protected class and reported feeling bullied. With workplace bullying, the City recommends employees inform the offender of their conduct because they may not be aware that their conduct is offensive. If the offender continues the offensive conduct, or the complaining employee is not comfortable talking to the person directly, an individual who believes the policy has been violated is instructed to make a report to:
“...their supervisor, the Human Resources Manager, or any other supervisor, director, or other management in the City.” 2024-25 Mendocino County Civil Grand Jury

In many instances, top management was often the offender of the policy but there was no one in management to whom a complaint or report could be made. The City of Willits Personnel Policy and Procedures Manual also states:
“The City is committed to preventing discrimination, harassment and retaliation in the workplace. The City has zero tolerance for any conduct that violates this Policy Against Harassment, Discrimination and Retaliation.

Conduct need not violate either Federal or State law in order to constitute a violation of this Policy. A single act by a City employee may constitute a violation of this Policy and provide sufficient grounds for the City to discipline the City employee.”
Further,
“This policy prohibits harassment of a covered individual because of the individual’s actual or perceived protected classification. Harassment includes, but is not limited to, the following conduct:

Derogatory, offensive, or inappropriate speech, such as epithets, slurs or stereotypical comments, or verbal propositions made on the basis of the individual’s protected classification. This includes, but is not limited to, comments, stories, and jokes about appearances, dress, physical features, gender identification, and race.” (Section 2.5, Subsection 5(d)(i), pages 4-7) Refer to the following link to view the City of Willits Personnel Policies and Procedures Manual.
https://web.archive.org/web/20250625182216/https://cityofwillits.org/ DocumentCenter/View/1675/Personnel-Policies-and-ProceduresManual-11-8-2023pdf The following examples of testimony to the Grand Jury from employees, or language taken from their written or verbal statements about top management, confirm an unprofessional, intimidating, intolerable and, at times, toxic workplace has been allowed to fester within the City of Willits.
• Staff do not feel they can bring concerns without fear of retaliation. • Many staff were looking for new jobs because things were so bad. • Numerous meetings and conversations included disparaging, negative or unprofessional language when referring to other employees • One employee was shocked by the rude, hostile and unprofessional behavior. • It was a normal pattern for top management to belittle, bully and talk badly about anyone they did not like no matter if it was unethical or morally wrong. • Staff left working for the City of Willits because they were badly treated and forced out.
2024-25 Mendocino County Civil Grand Jury

• People were let go in unfair and unethical ways.
• Top management placed themselves as acting Finance Director and Human Resources Director positions for which employees believed they had no experience or qualifications to do the jobs responsibly. • Employees expressed a desire to be heard but are afraid of what will happen to them based on how other staff have been threatened and bullied. Employees feel respect and dignity are characteristics lacking in their workplace. • Complaints made regarding top management fall on deaf ears; the complainant is perceived as the problem.
• Complaints by employees are routinely ignored, dismissed or used against them. • In a fit of anger, top management swiped files off a desk instead of trying to calm down the situation.
• Complaints are “squashed” instead of heard, investigated and addressed. • Some employees were criticized for the clothes they wore. One employee was told that top management discussed the type of bra that she wore. That employee was mortified.
• An employee was told by top management to change their personality and 'grow a pair.’
• Many employees expressed the view that if top management did not like them, they could end up targeted and out of a job.
• Employees felt it was hell at work, and mental health became more important to them than the job.
• One employee described the last four years as having been the hardest, most stressful, frustrating and challenging times experienced over multiple professions. • Employees state that the leadership is fear-based. This causes disruptions and frustrations, taking away the ability to perform duties to the fullest. • Constant belittling and condescending language is taking its toll on staff. • Some employees personally witnessed derogatory comments about those who oppose top management.
• Qualified and competent employees have chosen to seek other employment. • Blame is often placed by managers on others to avoid responsibility. • Employees care about and love working for the City of Willits. They are hurt to see what is happening. There is so much division that has been caused by poor top management style.
• Many employees feel they work in a hostile place.

As referenced earlier, in 2024, the City Manager eliminated the Human Resources Director position and replaced it with a data-gathering Human Resources Analyst position. This action is in direct repudiation of language in the City of Willits Personnel Policy and Procedures Manual authorizing and directing the Human Resources Director to receive and investigate complaints/grievances.
2024-25 Mendocino County Civil Grand Jury

The lack of confidence in top management has prompted the departure of several highlevel, highly skilled employees. In addition, as referenced previously, the City Council solicited written input from employees that verified the findings in this report thus bringing the conditions in the workplace to the direct attention of the City Council.

During the drafting of this report, the former City Manager separated from employment with the City of Willits. Events mentioned in this report occurred before the current interim City Manager was hired.

CONCLUSION
With information gathered, the Grand Jury determined top management has allowed a toxic and intimidating workplace to develop by failing to follow or enforce written policies and procedures. Employees have no process available to address bullying or harassment by top management because there is no Director of Human Resources and because of the fear of retaliation. The City Council failed to provide effective oversight of top management. Specifically, the City Council has failed to follow express policies and procedures as identified in the Personnel Policies and Procedures Manual regarding oversight: “The City Council shall exercise control over personnel only through the City Manager.” Section 3, 3.1, page 20. The City Council also has not conducted the annual performance reviews as required by City Council Manual of Procedures and Protocols which reads, “the City Manager shall receive performance reviews by the Council by April 30 of each year.” (page 18, Section 15. H)

DISCLAIMER
One Grand Jury member was recused because of an employer/employee relationship with the City of Willits, and did not participate in interviews, meetings, investigations, discussions, voting or in writing this report.

FINDINGS
F1. The Grand Jury found the existence of a toxic and intimidating workplace culture at the City of Willits office (excluding the Police Department). This has prompted highly qualified, dedicated workers to leave City employment.

F2. The Grand Jury found the Willits City Council failed to provide oversight of top management for compliance with personnel policies and procedures. 2024-25 Mendocino County Civil Grand Jury

F3. The Grand Jury found the City of Willits employees do not have an effective avenue for bringing complaints to the attention of top management. This is due to the failure to follow the Willits Personnel Policies and Procedures Manual.

F4. The Grand Jury found the City of Willits presently does not have a Director of Human Resources. Portions of the Willits Personnel Policies and Procedures Manual expressly contemplate such a position as employees are instructed to seek help from the Director of Human Resources.

F5. The Grand Jury found that the Willits City Council had not conducted annual performance reviews of the Willits City Manager by April 30 of each year.

RECOMMENDATIONS
R1. The Grand Jury recommends the Willits City Council direct its City Manager to demonstrate compliance with the existing written Personnel Policies and Procedures Manual for the City of Willits, by July 31, 2025.

R2. The Grand Jury recommends the Willits City Council create a mechanism for compliance and oversight to ensure all personnel policies are being followed, by January 1, 2026.

R3. The Grand Jury recommends the Willits City Council direct the Willits City Manager to restore and fill the position of Human Resources Director by January 1, 2026.

R4. The Grand Jury recommends the Willits City Council conduct annual performance reviews of the Willits City Manager by April 30 of each year.

REQUESTS FOR RESPONSES
Pursuant to California Penal Code §§ 933 and 933.05, the Grand Jury requests each entity or individual named below to respond to the enumerated Findings and Recommendations within specific statutory guidelines.

Responses to Findings shall be either:
• The respondent agrees with the finding.
• The respondent disagrees wholly or partially with the finding, in which case the response shall specify the portion of the finding that is disputed and shall include an explanation of the reasons, therefor.
2024-25 Mendocino County Civil Grand Jury

Responses to Recommendations shall be one of the following:
• The recommendation has been implemented, with a summary regarding the implemented action.
• The recommendation has not been implemented but will be in the future, within a specific period.
• The recommendation requires further analysis, with an explanation and the scope and parameters of an analysis or study, and a timeframe for the matter to be prepared for discussion by the officer or head of the agency or department being investigated or reviewed, including the governing body of the public agency where applicable. This time shall not exceed six months from the date of the publication of the Grand Jury report.
• The recommendation will not be implemented because it is not warranted or is not reasonable, with an explanation, therefor.

REQUIRED RESPONSE – Within 90 days
Willits City Council – All Findings and All Recommendations Responses are to be sent to:

The Honorable Judge Ann Moorman
Mendocino County Superior Court
100 North State Street, Dept. E
Ukiah CA 95482

Office of the County Counsel
County of Mendocino
501 Low Gap Road, Room 1030
Ukiah CA 95482
Mendocino County Civil Grand Jury
P.O. Box 939
Ukiah CA 95482
This report was issued by the Mendocino County Civil Grand Jury 2024-25.

IMPORTANT NOTE ABOUT CIVIL GRAND JURY FINDINGS
The Civil Grand Jury derives Findings from testimony and evidence. All testimony and evidence given to the Civil Grand Jury remains confidential by law, and it is the Civil Grand Jury’s responsibility to maintain it.

California Penal Code § 929 provides “... the name of any person, or facts that lead to the identity of any person who provided information to the Civil Grand Jury, shall not be released.” Further, 86 Ops. Cal. Atty.

Gen. 101 (2003) prohibits Civil Grand Jury witnesses from disclosing anything learned during their appearance including testimony given. This is to ensure the anonymity of witnesses and to encourage open and honest testimony.

CITY COUNCIL

MANUAL OF PROCEDURES AND PROTOCOLS
Adopted: April 26, 2017
by Resolution No.: 2017-10

APPENDIX A

TABLE OF CONTENTS
Subject Page

1. COUNCIL MEETINGS
A. Adoption of Rosenberg’s Rules of Order 1
B. Regular Meetings 1
C. Adjourned Meetings 1
D. Special Meetings 1
E. Meetings to be Public 1
F. Attendance 1
G. Quorum 2

2. AGENDA
A. Preparation of Agenda 2
B. Place of Items on Agenda 2
C. Teleconferencing 2
D. Order of Business 2
E. Agenda Contents 2

3. PRESIDING OFFICER
A. Mayor to Preside 4
B. Powers and Duties of Presiding Officer 4

4. ADDRESSING THE COUNCIL
A. Written Correspondence 5
B. Right to Address Council 5
C. Public Hearings 5
D. Manner of Addressing Council 6
E. Time Limitation 6

5. DEBATE AND DECORUM
A. Getting the Floor 6
B. Questions to Staff 6
C. Interruptions 6
D. Points of Order 6
E. Point of Personal Privilege 6
F. Decorum and Order, Council and City Staff 7
G. Decorum and Order, Audience 7
H. Enforcement of Decorum 7
I. Failure to Observe Rules of Order 7
J. Serial Meetings 7
K. Use of Technology 8

APPENDIX A
Subject Page

6. MOTIONS
A. Presentation of Motions 8
B. Second Required 8
C. Precedence of Motions 8
D. Particular Motions, Purpose and Criteria 8

7. VOTING
A. Voting Procedure 10
B. Change of Vote 10
C. Failure to Vote 11
D. Conflict of Interest 11
E. Reconsideration and Rescission of Prior Action 11
F. Lost Motions 11

8. MINUTES
A. Preparation of Minutes 11
B. Minutes of Hearings 12
C. Reading of Minutes 12

9. ORDINANCES, RESOLUTIONS, ANDCONTRACTS
A. Preparation of Ordinances, Resolutions, and Contracts 12 B. Prior Approval by Administrative Staff 12
C. Enactment of Ordinances 12
D. Adoption of Resolutions 13

10. PUBLIC HEARINGS
A. Application and Definition 13
B. Rights of Interested Persons 13
C. General Procedure 13
D. Presentation of Evidence 14
E. Continuances 14
F. Decision 15
G. Record of Hearing 15

11. DECISION MAKING 15

12. MAYOR AND VICE MAYOR: 15

ELECTION/RESPONSIBILITY

13. COUNCIL GOALS 17

14. COMMUNICATIONS 17

APPENDIX A
Subject Page

15. COUNCIL/STAFF RELATIONS 18

16. COUNCIL COMMITTEES 18

17. CITY BOARDS, COMMISSIONS AND COMMITTEES 19

18. CONFIDENTIAL INFORMATION 19

19. STATIONERY USE AND RELATED GUIDELINES 19

20. GENERAL 20

21. CONDUCT BY COUNCILMEMBERS 20

APPENDIX
A. Rosenberg’s Rules of Order 22

APPENDIX A

1. COUNCIL MEETINGS
A. Adoption of Rosenberg’s Rules of Order
The Council adopts Rosenberg’s Rules of Order as the general procedures for conducting its meetings unless otherwise specified in this manual. In the event of a conflict between this manual and Rosenberg’s Rules of Order, the provisions of this manual shall control. When necessary to resolve issues that may arise over process, the Mayor will refer to the City Attorney who will act as the Parliamentarian. Upon such advice, the Council will vote and follow the decision of the majority.

B. Regular Meetings
The City Council shall hold regular meetings on the second and fourth Wednesdays of the month, unless the Mayor determines a particular meeting shall not be held, at or after 6:30 p.m. as specified by the Mayor and set forth on the agenda. Regular meetings shall be held at City Hall, 111 E. Commercial Street, Willits, or at another place within the City limits as determined by the Mayor. If by reason of natural disaster or other emergency it shall be unsafe to meet in the City Hall, the meetings may be held for the duration of the emergency at such other place as is designated by the Mayor or by four (4) members of the City Council.

Regular meetings of the City Council will adjourn no later than 10:30 p.m. Any Councilmember may make a motion to extend the meeting by thirty (30) additional minutes, in order to conclude the business before the Council. The motion will be carried by majority vote.

Council meetings will be broadcast on the local government access channels. Council meetings will also be rebroadcast on the local government access channels.

C. Adjourned Meetings
Any regular or adjourned regular meeting may be adjourned to a time, place, and date specified in the order of adjournment but not beyond the next regular meeting. If no time is stated in the order of adjournment, it shall be the same time as for a regular meeting. An adjourned regular meeting is a regular meeting for all purposes.

D. Special Meetings
Special meetings may be called at any time by the Mayor, or City Manager. The call and notice shall specify the time and place of the special meeting and the business to be transacted. No other business shall be considered at such meetings. No ordinances, other than urgency ordinances, may be adopted.

E. Meetings to be Public
All regular, adjourned, and special meetings of the City Council shall be open in public and held in accordance with the Ralph M. Brown Act (Government Code sections 54950, et seq.); provided, however, the City Council may hold closed sessions from which the public may be excluded as allowed by law.

F. Attendance
Councilmembers are expected to attend all meetings of the City Council. If a Councilmember is absent without Council permission from four (4) consecutive

APPENDIX A
regular City Council meetings, his/her office becomes vacant and shall be filled as any other vacancy.

G. Quorum
The Council consists of five members, one of whom is the Mayor. Three members of the Council shall constitute a quorum and shall be sufficient to transact business.

2. AGENDA
A. Preparation of Agenda
An agenda shall be prepared for each regular meeting containing the time of commencement of the meeting, the specific items of business to be transacted and the order thereof. The Mayor shall meet with the City Manager, the City Attorney, and additional staff as deemed appropriate to establish those items appearing on the agenda. Whenever feasible, each item on the agenda shall contain a staff recommendation and the specific action requested to be taken by the Council. Regular meeting agendas shall be prepared and posted in accordance with Ralph M. Brown Act.

B. Placement of Items on Agenda
Councilmembers wishing to have items placed on a future agenda shall contact the Mayor directly or through the City Manager. In the alternative, any Councilmember may make a request during “Mayor’s/Councilmembers’ Reports” to add an item to a subsequent meeting agenda. The purpose of the City Council discussion on such a request will only be to determine whether it will be placed on a subsequent agenda for deliberation and action. A concurrence of one other Councilmember will be sufficient to place the item on a subsequent agenda.

C. Teleconferencing
Any Councilmember who wishes to participates by teleconference shall be required to advise the City Clerk at least ten calendar days prior to the City Council meeting in order to properly agendize participation by teleconference as required by Government Code §54953. Any location at which a Councilmember wishes to teleconference must be open to the public. The Councilmember shall take all necessary steps to comply with the provisions of the Ralph M. Brown Act related to teleconferencing as instructed by the City Clerk and/or City Attorney or the Councilmember shall not be allowed to participate in such meeting.

D. Order of Business
At the time set for each regular meeting, the Mayor shall call the meeting to order and the business of the Council shall be taken up for consideration and disposition in the order set forth in Section E below except that with consent of a majority of the Councilmembers present, items may be taken up out of order.

E. Agenda Contents
The agenda shall contain the title headings and shall be conducted in the order and manner as set forth below:

APPENDIX A
Call to Order and Roll Call
The City Clerk or his/her designee shall call the roll of the Councilmembers and the names of those present and absent shall be accordingly entered in the minutes.

Public Communications on Non-agenda Matters
Any person desiring to address the Council on matters not listed on the agenda which are within the subject matter jurisdiction of the City may do so under Public Comments on Non-agenda Matters. Each speaker may address the Council for up to three minutes at each Council meeting. The Mayor shall have the authority to limit public comments on non-agenda matters to less than three minutes based on the number of speakers wishing to address the Council. The City Clerk will monitor the time for public comments and inform the speakers when the time limitation has beenreached. The Council may not take immediate action on items presented under Public Comments on Non-agenda Matters but can refer the matter to staff or request its placement on a future meeting agenda.

Public Comments on Agenda Items
Public comment will be allowed on all agenda items at the time each item is called.

Citizens wishing to speak are requested to record their name on the speaker’s sign-in sheet. Each speaker may address the Council for up to three minutes regarding each action item that is a part of an agenda, except public hearings. The Mayor shall have the authority to limit public comments on an agenda item to less than three minutes based on the number of speakers wishing to address the council on a particular item. The City Clerk will monitor the time for public comments and inform the speakers when the time limitation has been reached.

Public Matters
Consent Items
Items that are routine in nature or have been previously reviewed by the Council and require little or no further discussion by the Council, public, or applicant, are considered as Consent Items. The Council may act on these items in one motion for each type of action shown on the agenda.

Informational Reports
Matters that are do not require action by the City Council but are of public interest.

Right to Appeal
Persons who are dissatisfied with the decisions of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the Code of Civil Procedure, which generally limits to 90 days the time within which the decisions of the City boards and agencies may be judicially challenged.

Commissions, Agencies and Authorities
The Willits City Council meets concurrently as the City of Willits Planning Commission and the City of Willits Successor Agency to the Redevelopment Agency.

APPENDIX A
City Manager’s Reports
The City Manager, from time to time, gives reports regarding matters of general interest to the Council. Council may take action as appropriate and as permitted by law.

Department Recommendations
This time is reserved for City staff to brief the Council on departmental issues of interest and for the City Attorney to inform the Council on upcoming legal matters. No action will be taken on these matters except to place a particular item on a future agenda for consideration by the Council.

City Council and Committee Reports
The Mayor and Councilmembers will brief one another on committees or boards on which Councilmembers serve and seek direction on items that they may be required to act upon as the City’s representative.

Mayor’s/Councilmembers’ Reports
The Mayor and Councilmembers may, from time to time, give reports regarding matters of general interest and may seek direction on items that they may be required to act upon as the City’s representative, to share pertinent information, or to request future agenda items. Council may take action as appropriate and as permitted by law.

Enactment of Ordinances
The Council shall consider items of City business and the introduction and adoption of ordinances, as appropriate.

Good & Welfare
Closed Session(s)
The City Council may meet in closed session as authorized under the Ralph M. Brown Act. Council may reconvene to Closed Session at the end of the regular meeting to complete discussion of any closed session items that were not concluded during the time allotted at the beginning of the meeting or if additional closed session items are required to be added and are authorized to be added to the agenda under the Ralph M. Brown Act.

Adjournment of Meeting

3. PRESIDING OFFICER
A. Mayor to Preside
The Mayor shall be the Presiding Officer at all meetings of the City Council. In the absence of the Mayor, the Vice Mayor shall preside. In the absence of both the Mayor and Vice Mayor, the City Manager shall call the Council to order, whereupon a temporary Presiding Officer shall be elected by the Councilmembers present to serve until the arrival of the Mayor or until adjournment.

B. Powers and Duties of Presiding Officer

1. Participation
The Presiding Officer may, upon passing the gavel, move or second from the Chair.

He/she shall not be deprived of any of the rights and privileges of a Councilmember

APPENDIX A
by reason of his/her acting as Presiding Officer.

2. Questions to be Stated
The Presiding Officer, or such member of the City staff as he/she may designate, may verbally restate each question immediately prior to calling for the vote. Prior to the vote, the Presiding Officer, in his/her discretion, may publicly explain the effect of a vote for the audience, or he/she may direct a member of the City staff to do so, before proceeding to the next item of business.

3. Maintaining Order and Decorum
The Presiding Officer shall be responsible for the maintenance of order and decorum at all meetings. Any decision or ruling of the Presiding Officer may be appealed by request of any Councilmember. The Presiding Officer shall call for roll call to see if the Chair shall be upheld. If the roll call loses, the Presiding Officer is reversed.

4. Signing of Documents
The Presiding Officer shall sign all ordinances, resolutions, contracts, and other documents necessitating his/her signature, which were adopted in his/her presence, unless he/she is unavailable, in which case an alternate Presiding Officer may sign such documents.

4. ADDRESSING THE COUNCIL
A. Written Correspondence
The City Manager or his/her designee is authorized to receive and open all mail addressed to the City Council. He/she shall give it immediate attention to the end that all administrative business referred to in said communications and not necessarily requiring Council action may be disposed of between Council meetings. Any communication requiring Council action shall be placed upon the agenda. All correspondence requiring a response shall be answered or acknowledged as soon as practicable.

Written correspondence pertaining to an item on the agenda and submitted to the City Clerk’s Office by 12:00 p.m. the Monday before the Council meeting will be distributed to the Council prior to the Council meeting. Written correspondence received after the Monday deadline and before noon the day of the meeting will be distributed to Councilmembers at the Council meeting. All written correspondence pertaining to matters on the agenda and received prior to 12:00 p.m. on the day of the meeting will be available for public review in the public meeting binder.

B. Right to Address Council
Subject to the provisions of Sections 4C, 4D, and 4E,, members of the public shall have the right to address the Council as provided by state law.

C. Public Hearings
Interested persons or their authorized representatives may address the Council, while a matter is open to public hearing, in regard to remarks or questions relevant to the matter under consideration.

D. Manner of Addressing Council

APPENDIX A
Any person desiring to address the Council shall approach the podium state his/her name for the record, and proceed to address the Council. All remarks and questions shall be addressed to the Council as a whole and not to any member thereof. No question shall be asked a Councilmember or a member of the City staff without first obtaining permission of the Presiding Officer.

E. Time Limitation
Every person addressing the Council shall limit his/her address to three (3) minutes as granted by the Presiding Officer. When any group of persons wishes to address the Council on the same subject matter, it shall be proper for the Presiding Officer to request that a spokesperson be chosen to represent the group, as to avoid unnecessary repetition.

5. DEBATE AND DECORUM
A. Getting the Floor
Councilmembers wishing to speak during Council meetings shall raise their hand or otherwise indicate to the Mayor their desire to speak and gain recognition by the Presiding Officer. Councilmembers shall confine himself/herself to the question under debate.

B. Questions to Staff
Every Councilmember desiring to question the City staff shall, after recognition by the Presiding Officer, address his/her questions to the presenter of an agenda item, the City Manager or to the City Attorney. The City Manager or City Attorney shall be entitled either to answer the inquiry himself/herself, or to designate a member of his/her staff for that purpose.

C. Interruptions
A Councilmember, once recognized, shall not be interrupted when speaking unless called to order by the Presiding Officer, unless a point of order or personal privilege is raised by another Councilmember, or unless the speaker chooses to yield to a question by another Councilmember. If a Councilmember, while speaking, is called to order, he/she shall cease speaking until the question of order is determined; if determined to be in order, he/she may proceed. Members of the City staff, after recognition by the Presiding Officer, shall hold the floor until completion of their remarks or until recognition is withdrawn by the Presiding Officer.

D. Points of Order
The Presiding Officer shall determine all points of order subject to the right of any Councilmember to appeal to the Council. He/she may request an opinion of the City Attorney in making such determination. Council decision shall conclusively determine such question of order.

E. Point of Personal Privilege
The right of a Councilmember to address the Council of a question of personal privilege shall be limited to cases in which his/her integrity, character, or motives are questioned, or when the welfare of the Council is concerned. A Councilmember raising a point of personal privilege may interrupt another Councilmember who has the floor subject only to the power of the Presiding Officer to call him/her out of order.

APPENDIX A
F. Decorum and Order, Council and City Staff
While the Council is in session, the Councilmembers and City staff shall preserve order and decorum. A member shall neither, by conversation or otherwise, delay or interrupt the proceedings or the peace of the Council, nor disturb any member while speaking or refuse to obey the directives of the Presiding Officer.

G. Decorum and Order, Audience
Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council and staff. No person shall use loud, profane, threatening, or personally abusive language, or engage in any other disorderly conduct so as to disrupt, disturb or otherwise impede the orderly conduct of any Council meeting.

Persons who violate this rule may be barred from attendance for the remainder of the Council meeting, provided that the Mayor has notified the person to conduct himself/herself in a manner consistent with this rule, and warned the person that he/she will be removed if he/she continues to disrupt the Council meeting. If after notification and warning the person persists in disrupting the meeting, the Mayor shall order the person to leave the Council meeting and may recess the meeting if necessary. If the person does not remove himself/herself, the Mayor may request the Sergeant at Arms or any law enforcement officer who is on duty at the meeting to remove that person from the Council Chamber.

H. Enforcement of Decorum
The Chief of Police, or such member of the Police Department as he/she may designate, shall be Sergeant-at-Arms at the City Council meetings and he/she shall attend meetings when requested by the Presiding Officer, City Manager, or City Council. He/she shall be available to respond to all meetings immediately upon call. He/she shall carry out all orders given by the Presiding Officer of Council for the purpose of maintaining order and decorum at the Council meetings. Any Councilmember may move to require the Presiding Officer to enforce the rules, and the affirmative vote of a majority of the Councilmembers present shall require him/her to do so.

I. Failure to Observe Rules of Order
Rules adopted to expedite the transaction of the business of the Council in an orderly fashion are deemed to be procedural only and the failure to strictly observe such rules shall not affect the jurisdiction of the Council or invalidate any action taken at a meeting that is otherwise held in conformity with law.

J. Serial Meetings
Serial meetings are meetings that at any one time involve only a portion of a legislative body, but eventually involve a quorum. Serial meetings yield a process which deprives the public the opportunity for a meaningful contribution to the decision-making process and are prohibited by law. Serial meetings may be a chain, in which member A contacts member B, B then contacts C, C contacts D and so on, until a quorum is involved. An elected official has the right to confer with a colleague about public business. But if and when a “collective concurrence as to action to be taken” is reached, the Ralph M. Brown Act is violated.

APPENDIX A
Councilmembers are encouraged to consider the possibility of serial meetings when engaging in discussion with their colleagues on a matter within the subject jurisdiction of the City.

K. Use of Technology
Councilmembers may access their agenda materials on City provided electronic communication system devices (such as tablets) during Council meetings. City Council shall not send, receive or read electronic messages of any kind during a Council meeting, except under emergency circumstances.

6. MOTIONS
A. Presentation of Motions
A motion is the formal statement of a proposal or question to the Council for consideration and action. The Mayor, and each Councilmember, has the right to present a motion.

B. Second Required
A motion by any Councilmember shall not be considered by the Council and voted on unless it receives a second.

C. Precedence of Motions
When a main motion is before the Council, no motion shall be entertained except the following which shall have precedence, one over the other, in the following order:

1. Adjourn

2. Recess

3. Postpone temporarily or definitely (table)

4. Previous question (call the question)

5. Limit or extend debate

6. Refer to committee or staff

7. Amend

8. Postpone indefinitely
The above order of precedence is subject to the following restrictions:

1. A motion shall not be repeated without intervening business or discussion.

2. A motion shall not be in order when the previous question has been ordered.

3. A motion shall not be in order while a vote is being taken.

D. Particular Motions, Purpose and Criteria
The purpose and salient criteria of the above-listed motions are as follows:

Motion to Adjourn
Purpose: To terminate a meeting.

Debatable or Amendable: No, except a motion to adjourn to another time to which the meeting is to be adjourned.

APPENDIX A
Motion to Recess
Purpose: To permit an interlude in the meeting and to set a definite time for continuing the meeting.

Debatable or Amendable: Yes, but restricted as to time or duration of recess.

Motion to Postpone
Temporarily
Purpose: To set aside, on a temporary basis, a pending
main motion provided that it may be taken up
again for consideration during the current
meeting or at the next regular meeting. It is
also referred to as a motion to lay on the table.

Debatable or Amendable: It is debatable but not amendable.

Motion for Previous Question
(Call the Question)
Purpose: To prevent or stop discussion on the pending
question or questions and to bring such
question or questions to vote immediately. If
the motion fails, discussion shall continue. If
the motion passes, a vote shall be taken on the
pending motion or motions.

Debatable or Amendable: No.

Motion to Limit or Extend
Debate
Purpose: To limit or determine the time that will be
devoted to discussion of a pending motion or
to extend or remove limitations already
imposed on its discussion.

Debatable or Amendable: Not debatable; amendments are restricted to the period of time of the proposed limit or
extension.

Motion to Refer to Committee
or Staff
Purpose: To refer the question before the Council to a
committee or to the City staff for the purpose
of investigating or studying the proposal and to
make a report back to the Council. If the
motion fails, discussion or vote on the question
resumes.

APPENDIX A
Debatable or Amendable: Yes.

Motion to Amend
Purpose: To modify or change a motion that is being
considered by the Council so that it will
express more satisfactorily the will of the
members. If the motion fails, discussion or
vote on the main motion resumes. If the motion
passes, then the main motion should be voted
on as amended.

Debatable or Amendable: It is debatable unless applied to an undebatable main motion. It is amendable.

Motion to Postpone
Indefinitely
Purpose: To prevent further discussion and voting on the main motion. If the motion fails, discussion
and voting on the main motion resumes. If it
passes, the subject of main motion shall not be
brought up again for the remainder of the
meeting or the next regular meeting.

Debatable or Amendable: It is debatable but not amendable.

Main Motion
Purpose: The primary proposal or question before the
Council for discussion and decision.

Debatable or Amendable: Yes.

7. VOTING
A. Voting Procedure
When any motion is in order for the question, a roll call vote thereon shall be taken by the City Clerk.

Motions may be passed by a simple majority of the members present at a properly quorumed meeting unless otherwise required by the City ordinance or state law.

The affirmative vote of a majority of the total membership of the Council (3 votes) shall be necessary to adopt any ordinance or resolution and for the Council to approve or settle a claim against the City unless otherwise required by City ordinance, or state law.

If a Councilmember is to appear telephonically, a roll call vote shall be required in accordance with the Ralph M. Brown Act.

B. Change of Vote
A member may change his/her vote only if he/she makes a timely request to do so immediately following the announcement of the vote by Presiding Officer and prior to the time the next item in the order of business is taken up.

APPENDIX A
C. Failure to Vote
Every member should vote unless disqualified for legal cause. Self-disqualification, without legal cause, which results in a tie vote, shall be avoided as thwarting Council action, but no Councilmembers shall be forced to vote. A Councilmember who abstains shall in effect consent that a majority of the quorum may act for him/her. Tie votes shall be lost motions and the question remains before the Council.

D. Conflict of Interest
Any Councilmember who has a financial interest or other conflict of interest in any matter coming before the City Council shall state the nature of the disqualification and disqualify himself/herself from discussing or voting on that matter. Unless the matter in which the Councilmember has a conflict of interest is on the consent calendar, the Councilmember shall leave the Council Chamber before any discussion on the matter commences and shall remain outside of the Council Chamber until the matter is concluded. A Councilmember stating such disqualification shall not be counted as part of a quorum and shall be considered absent for the purpose of determining the outcome of any vote on such matter
E. Reconsideration and Rescission of a PriorAction
A motion to set aside a vote (in essence to reconsider) or a motion to rescind (repeal, cancel, nullify) shall be permitted only as follows:

Any member who voted with the majority may move to reconsider or rescind any action at the same or next following meeting, providing no legal rights have intervened to create an estoppel. The seconder shall not be required to have voted with the majority. If the motion carries, the item shall be listed on the agenda, or placed on the agenda at the first available meeting or such other meeting as designated by the Council and in accordance with any requirements by law. After a motion to reconsider or to rescind any action has once been acted on, no other motion to reconsider or to rescind the same action shall be made without unanimous vote of the Council. This paragraph shall not affect any procedures presently provided for by ordinance.

F. Lost Motions
A lost motion is one that fails to receive the necessary number of votes to carry. Tie votes result in a lost motion. Any item resulting in a lost motion may be acted on at any subsequent Council meeting unless the action is otherwise prohibited by law.

This procedure shall not apply to the appeal of a staff decision or board or commission decision to the City Council. If there are not sufficient votes to grant an appeal, the decision of staff or the board or commission shall become final.

8. MINUTES
A. Preparation of Minutes
The Council has adopted the use of action minutes. The City Clerk shall have exclusive responsibility for preparation of the minutes. Any directions for alterations in the minutes shall be made only by action of the City Council. Corrections or typographical or clerical errors are not considered alterations.

APPENDIX A
B. Minutes of Hearings
Whenever the Council acts in a quasi-judicial proceeding, the minutes shall contain a summary of the evidence.

C. Reading of Minutes
Unless the reading of the minutes of a Council meeting is ordered by a majority vote of the Council, such minutes may be approved without reading if the City Clerk has previously furnished each Councilmember with a copy.

9. ORDINANCES, RESOLUTIONS, ANDCONTRACTS
A. Preparation of Ordinances, Resolutions, and Contracts

1. Ordinances
All ordinances shall be reviewed and approved by the City Attorney and shall be presented to the Council only when ordered by the Council or City Manager, or prepared by the City Attorney on his/her own initiative.

2. Resolutions
All resolutions shall be reviewed and approved by the City Attorney. In matters of urgency, a resolution may be presented verbally in motion form together with instructions for written preparation for later execution.

3. Contracts
All contracts shall be approved as to form by the City Attorney and shall be presented to Council unless the Council has delegated that authority to the City Manager or other staff, or to the City Attorney.

B. Prior Approval by Administrative Staff
All ordinances, resolutions, and contract documents shall, before presentation to the Council, have been approved as to form by the City Attorney and shall have been examined and approved for administration by the City Manager or his/her authorized representative, where there are substantive matters of administration involved.

C. Enactment ofOrdinances

1. Introduction
Ordinances shall be introduced for first reading by motion. When ordinances, other than urgency ordinances, are altered after introduction, they shall be passed only at a regular or adjourned regular meeting held at least five (5) days after alteration.

Corrections or typographical or clerical errors are not considered alterations.

2. Passage
Ordinances shall be considered for adoption on second reading. Ordinances may be passed by motion and a majority vote of the Council, except for those ordinances which require a larger number of the Council for their approval. Ordinances, except for urgency ordinances, shall not be passed within five (5) days of their introduction.

3. Reading
After reading the title, further reading is waived.

APPENDIX A

4. Urgency Ordinance
An urgency ordinance is an ordinance for the immediate preservation of the public peace, health or safety of the City. It may be passed immediately upon introduction either at a regular or special meeting. It must declare the facts constituting the urgency and it shall be passed by four affirmative votes.

5. Publication
The City Clerk shall cause each ordinance to be published as required by state law.

6. Effective Date
Ordinances take effect thirty (30) days after final passage, provided they are published at least once after passage. An ordinance takes effect immediately if it is an ordinance calling or otherwise relating to an election, of an urgent nature relating to the public peace, health or safety, relating to street improvement proceedings, relating to taxes for the usual and current expenses of the City, or by particular provisions of law prescribing the manner of its passage and adoption.

D. Adoption of Resolutions
Resolutions may be adopted by motion on the date they are first presented to the Council. It is not required that resolutions be read, either in full or by title only.

Resolutions may be adopted as amended by the Council on the date they are first presented unless the Council by majority vote directs the City Clerk to place an amended resolution on a subsequent meeting agenda for adoption.

10. PUBLIC HEARINGS
A. Application and Definition
The following procedural rules shall apply to all hearings before the City Council. As used herein, the word hearing shall include all public hearings required by State law or City ordinance, and proceedings for the revocation, suspension or reinstatement of permits, licenses, and franchises.

B. Rights of Interested Persons
On the date and at the time and place designated in the notice, the Council shall afford any interested person or his/her authorized representative, or both, the opportunity to present documentary evidence, and/or to present statements, arguments, or contentions orally and/or in writing, subject to the rules on addressing the Council and rules hereinafter stated.

C. General Procedure
The Council procedure for the conduct of public hearings is generally as follows:

1. For quasi-judicial hearings, Councilmembers disclose any ex parte communications or information obtained outside the Council Chamber, such as field trips, views of the premises and discussions with individuals.

2. Staff presents its report.

3. Council members may ask questions of staff.

4. The Mayor opens the public hearing.

5. The applicant or appellant has the opportunity to present comments, testimony, or

APPENDIX A
arguments. In the case of an appeal when the appellant is different from the applicant, the appellant should be called up first to provide comments or testimony.

6. Members of the public are provided with the opportunity to present their comments, testimony or argument.

7. The applicant or appellant is given an opportunity for rebuttal or concluding comments. In the case of an appeal when the appellant is different from the applicant, the appellant is given the opportunity for closing comments.

8. The public hearing is closed.

9. The Council deliberates on the issue.

10. If the Council raises new issues through deliberation and seeks to take additional public testimony (questions of the public, applicant or appellant), the Public Hearing must be reopened. At the conclusion of the public testimony, the Public Hearing is again closed.

11. The Council deliberates and takes action.

12. The Mayor announces the final decision of the Council.

D. Presentation of Evidence

1. Oral Evidence
All oral statements which are relevant to the subject matter of the hearing may be considered by the Council. Oral evidence may be taken on oath or affirmation at the request of any interested party or his/her authorized representative.

2. Exhibits and Documents
Exhibits and documents used by the City staff and any persons participating in the hearing may be considered as evidence.

3. Communications andPetitions
All communications and petitions may be considered as evidence by the Council.

4. Staff Reports
Whenever practicable, a written staff report shall be prepared and summarized aloud as part of the staff presentation. Said report shall be considered as evidence.

5. Large Maps and Displays
Large size maps and displays presented for use at the hearing shall, whenever practicable, be displayed in full view of the participants and the audience. Said maps or displays, or authentic reductions thereof, may be considered as evidence.

6. Admissible Evidence
The hearing need not be conducted according to technical rules relating to evidence and witnesses. Any relevant evidence shall be admitted if it is the sort of evidence on which responsible persons are accustomed to rely in the conduct of serious affairs, regardless of the existence of any common law or statutory rule which might make improper the admission of such evidence in civil actions.

E. Continuances
Any hearing being held, noticed, or ordered to be held by the Council may, by motion, be continued at the request of staff, an applicant or an appellant, or by majority vote of

APPENDIX A
the Council to any subsequent regular or adjourned meeting of the Council provided that if the hearing is continued to a time less than 24 hours after the time specified in the order on notice of hearing, a copy of the order or notice of continuance shall be posted outside the Council Chamber forthwith following the meeting at which the order of continuance was made.

F. Decision
The Council shall consider all evidence properly presented in accordance with the rules stated herein and, unless otherwise provided by law, said decision or determination shall be made by motion, resolution, or ordinance, as appropriate. Action may be taken thereon at a subsequent meeting of the Council. Any Councilmember who failed to hear portions of the hearing and who did not familiarize himself/herself with the hearing or conduct thereof so as to be able to publicly state that he/she was familiar with the issues and evidence presented at the hearing shall disqualify himself/herself from discussing or voting on such matter.

G. Record of Hearing
A verbatim electronic recording shall be made of the oral evidence presented at the hearing. Said recording, together with all documents, maps, exhibits, and displays admitted into evidence, shall be retained by the City Clerk for a period of one year from the date of the close of the hearing. In lieu of retaining said recording, the City Clerk may prepare a typewritten transcript thereof which shall be retained for the same period of time.

11. DECISION MAKING
A. Council members are expected to read staff reports and supporting information in their agenda packets and get necessary clarification on issues prior to the meetings.

B. In order to reach the best possible solutions, information is shared freely between Council members during Council meetings.

C. Council members treat each other, the public, and staff with respect at all times.

D. There is a respect for differing opinions.

E. The Council will deal with issues and not personalities.

F. The Council, overall, strives for consensus.

G. There are individual interests and areas of expertise of Council members – allowing the Council to rely on one another for information and positive action.

H. Council looks to boards, commissions, and committees for independent advice and possible legislative actions.

12. MAYOR AND VICE MAYOR:ELECTION/RESPONSIBILITY
A. The Mayor is elected for a one-year term immediately following the installation of

APPENDIX A
newly-elected Councilmembers. If a Mayor fails to complete a full term, the Council member elected to fill out the remainder of the unexpired term shall not be barred from serving a consecutive term as Mayor thereafter if the remaining term filled was one year or less.

B. The Vice Mayor is elected annually for a one-year term. The Vice Mayor is not a natural ascendancy to Mayor and there is no rotation system for selecting the Mayor or the Vice Mayor. Nominations for and election of the Vice Mayor shall follow the procedures set forth in paragraph C below.

C. At the same meeting and immediately following the installation of newly-elected Councilmembers, the Mayor shall call for nominations from the floor for Mayor. The nomination must receive a second and be accepted by the nominee prior to a vote on the nomination. Nominations will be voted upon in the order made. Once a nomination receives a majority vote of Councilmembers present, no further action will be taken on subsequent nominations. The Mayor shall then pass the gavel to the newly-elected Mayor, who shall assume the role of Presiding Officer. Immediately following election of the Mayor, the same procedure shall be followed for election of the Vice Mayor.

D. Following the election of the Mayor and Vice Mayor, and at such other times as the Mayor deems it necessary, the Mayor shall establish the dais seating arrangement of the Councilmembers. The Vice Mayor shall always be seated immediately next to the Mayor.

E. The Mayor and Vice Mayor are peers of, and serve at the pleasure of, the other Councilmembers.

F. Council committee and liaison assignments are reviewed and made annually by the Mayor. The Mayor may, subject to the approval of the Council, appoint such committees of Councilmembers, City staff, and private citizens, or a combination thereof, as he/she deems necessary and expedient to assist and advise the Council in its work.

G. In January of each year, the Mayor will submit his/her recommendations for Chairs of the boards, commissions, and advisory committees for ratification by the Council. The Chairs will take their seats at their first meeting on or after February 1st.

H. Prior to March 1st of each year, the Mayor will develop a “State of the City” report for presentation to civic groups and posting on the City’s web site.

I. The Mayor will meet with the Chairs of the boards, commissions, and advisory committees on a monthly basis in an effort to share information and coordinate efforts.

J. Proclamations are issued and/or scheduled for presentation at a City Council meeting at the discretion of the Mayor.

13. COUNCIL GOALS
A. Council Goals are set every two years by the City Council and reviewed annually.

APPENDIX A
B. Staff will prepare an update on City issues, trends, and demographics to assistthe City Council with preparations for their goal setting process.

C. In December, the Mayor shall determine the process and facilitator he/she wishes to use for the annual review for the goal setting. The goal setting session shall be held as early in the year as possible to allow for development of work plans and allocation of resources through the budget process. Goals shall be established for two fiscal years starting on July 1 and ending on June 30.

D. In December, the Mayor shall determine the process and facilitator he/she wishes to use for the annual review for the goal setting. The goal setting session shall be held as early in the year as possible to allow for development of work plans and allocation of resources through the budget process. Goals shall be established for two fiscal years starting on July 1 and ending on June 30.

E. The purpose of the goal setting process is to establish a limited number of high priority consensus goals that the City will focus on for the next year.

F. Staff will develop draft work plans for each goal for approval by the City Council.

G. The City Manager and City Attorney are active participants in the goal setting process.

Other staff may also participate in goal setting at the direction of the City Council.

H. Staff will take steps to distribute Council goals to staff and the public.

I. The City Council will review progress on the goals quarterly.

14. COMMUNICATIONS
A. The City Clerk handles all correspondence for the Council. Copies of appropriate correspondence are disseminated to the entire City Council.

B. All written informational material requested by an individual Councilmember shall be distributed by staff to all Councilmembers with a notation indicating which Councilmember requested the information.

C. Mail that is addressed to the Mayor and City Council shall be distributed to all Councilmembers mailboxes, which are located in the City Clerk’s Office. Any communication requiring Council action shall be placed on the agenda. All correspondence requiring a response shall be answered or acknowledged as soon as practicable.

D. Correspondence directed to the City Council and/or the City Manager relating to Council business is available to the public.

E. In an effort to increase communications with the community, every effort will be made to notify residents (i.e., media releases, social media, and/or the City’s website) of issues that will affect their neighborhood that will be coming before the Council or any of the

APPENDIX A
City’s boards, commissions, and advisory committees.

15. COUNCIL/STAFF RELATIONS
A. City staff shall acknowledge the Council as the policy makers, and the City Council shall acknowledge staff as administering the Council’s policies.

B. The City Manager and the City Attorney are the only officials directly appointed by the City Council. All department heads (except for the City Attorney) are appointed and supervised by the City Manager.

C. Council relies on staff for technical work and reports.

D. Staff handles all labor negotiations.

E. Council shall not attempt to coerce or influence staff in the making of appointments, the awarding of contracts, the selection of consultants, the processing of development applications, or the granting of licenses or permits. The Council shall not attempt to change or interfere with the operating policies and practices of any City department.

F. A Councilmember shall not direct staff to initiate any action or prepare any report that is significant in nature or initiates any project or study without the approval of a majority of the City Council.

G. Councilmembers should confer with the City Manager on issues of concern. The City Manager shall report to the City Council on all matters of major impact.

H. The City Manager shall receive performance reviews by the Council by April 30th of each year.

I. Staff provides support to Councilmembers serving on regional agencies, boards or commissions or on any League affiliated committee or body.

16. COUNCIL COMMITTEES
A. The Council operates through a number of ad-hoc and standing committees.

B. Committee areas belong to the whole Council. Committees may overlap on issues and address them from different perspectives.

C. Committee members are responsible to keep the rest of the Council informed via the Mayor’s and Councilmembers’ reports at regular meetings of the Council. It is particularly important to update all members on the activities of the individual committees on which Councilmembers serve. If individual Councilmembers want more in-depth information or to give input, they are responsible for obtaining the information.

D. Any Councilmember may attend a subcommittee meeting of the City Council. The nonsubcommittee members may observe but may not participate in any discussion or vote.

E. If the Mayor chooses not to appoint an Ad Hoc Committee, one may be appointed by a

APPENDIX A
simple majority vote of the City Council.

17. CITY BOARDS, COMMISSIONS, ANDCOMMITTEES
A. All appointments to City boards, commissions, and advisory committees shall be made by the City Council; when needed, subcommittees will be established by the primary committee. All applicants for City boards, commissions, or advisory committees shall complete and file a standard application form with the City Clerk; applications will then be forwarded to the City Council for appointment.

B. Councilmembers have the right to attend meetings of Council-appointed boards, commissions, and advisory committees but are prohibited from becoming involved in the meeting’s discussion or business.

18. CONFIDENTIALINFORMATION
A. Councilmembers shall keep all written materials and verbal information provided to them on matters that are confidential under State law in complete confidence to ensure that the City’s position is not compromised. No mention of information in these materials should be made to anyone other than Councilmembers, the City Attorney, or the City Manager.

B. Councilmembers shall avoid disclosing information, which is confidential or not generally known or readily available to the public, concerning the business or property of the City for the purpose of benefiting any private interest.

C. If the City Council in closed session has provided direction to City staff on proposed terms and conditions for any type of negotiations whether it be related to property acquisition or disposal, a proposed or pending claim or litigation and/or employee negotiations, all contact with the other party should be by the designated City staff representative handling the negotiations or litigation. Unless otherwise authorized by the City Council, a Councilmember shall not have any contact or discussions with the other party or its representatives involved with the negotiations during this time nor communicate any discussion conducted in closed session. All public statements, information, and press releases should be handled by the designated staff spokesperson.

19. STATIONERY USE AND RELATEDGUIDELINES
A. Official use of City letterhead shall be guided by the following criteria:

1. City letterhead: shall be used by the Mayor, Vice Mayor, and City Council for official City business, communication of adopted City policies and positions, correspondence and any overall communications.

2. Personal Stationery without City Logo: shall be used by any member of the City Council to communicate individual positions, conduct personal correspondence, or communicate positions that may be in opposition to established City Council positions or decisions. Personal stationery shall be printed at the expense of the individual Councilmember. It is the policy of the City Council that the use of City letterhead and/or title on personal matters is not permitted.

APPENDIX A
B. The use of the City Seal, logo, or other insignia, on personal matters is not permitted.

C. All business cards printed hereafter will contain only the person’s name, title, City Hall address, City telephone number, and City email address, with home and/or business telephone numbers optional. Business names and/or addresses are prohibited.

D. All documents using the City letterhead are public documents. All documents shall be provided to the City Clerk.

E. Whenever a Councilmember other than the Mayor wishes to write a letter on City letterhead, he/she should inform the Council (in writing or verbally at an open meeting) what the letter is about and seek Council concurrence that the letter may be written on City letterhead.

F. All Councilmembers are copied on correspondence signed by the Mayor or other Councilmember.

20. GENERAL
A. Councilmembers will inform the City Clerk as early as possible when they will be out of town or absent from a meeting by completing an Absence from City form.

B. Travel arrangements for City related business is coordinated with the City Clerk.

C. For eligible expenses (i.e., any events outside of Mendocino County), receipts and travel expense reports are to be submitted no later than 30 days after the date of the expenditure.

21. CONDUCT BY COUNCILMEMBERS
A. The citizens of the City of Willits expect and are entitled to a local government that reflects uncompromising integrity and serves the public interest. All City activities shall be conducted fairly and impartially. Councilmembers shall not for any reason show favoritism in carrying out the City's business. The receipt of political contributions should not in any circumstance constitute a basis for preferential treatment.

B. Other than in the discharge of his or her official duties, no Councilmember shall disclose any confidential information which was acquired by virtue of his or her position and would not normally by available to the public (i.e., Closed Session). No Councilmember shall use any confidential information for any personal use.

C. No Councilmember should attempt to interfere with decisions of City personnel involving the administration of City laws as they pertain to particular citizens.

Councilmembers shall avoid any action which could be construed by an objective person to create the appearance of: 1) using public office for personal gain including use of City stationery or other City resources to obtain or promote personal business or for campaign purposes; 2) giving preferential treatment to any person or group; or 3) impeding governmental responsiveness or efficiency.

D. Councilmembers shall identify personal opinions and recommendations, avoiding any

APPENDIX A
implication that personal opinions and recommendations are those of the Council unless such position has been duly voted.

E. No elected official, officer, appointee or employee shall engage in any enterprise or activity which shall result in using time, facilities, equipment, or supplies of the City for the private gain or advantage of himself or another.

APPENDIX A

APPENDIX A
ROSENBERG’S RULES OF ORDER

APPENDIX A
September 25, 2025
Honorable Judge Ann Moorman
Mendocino County Superior Court
100 North State Street, Dept. E
Ukiah, CA 95482
RE: City Response to 2024-24 Mendocino County Civil Grand Jury Report titled, “Healing the Toxic Culture in the City of Willits Workplace” Honorable Judge Moorman:

Please find attached the City of Willits City Council response to the 2024-25 Mendocino County Civil Grand Jury Report titled, “Healing the Toxic Culture in the City of Willits Workplace.” As requested by the Grand Jury, in accordance with California Penal Code section 933.05(a) and (b), responses have been provided to Grand Jury Findings FI, F2, F3, F4 and F5 and to Grand Jury Recommendations R1, R2, R3 and R4.

The attached response was approved by the City Council at the September 24, 2025 meeting. [insert sentence providing the council vote tally as to its responses.] Sincerely,
Tom Allman, Mayor
City of Willits
Encl.
111 E. Commercial Street
Willits, California 95490
Tel | 707.459.4601
Fax | 707.459.1562
www.cityofwillits.org
Gateway to the Redwoods

RESPONSE TO GRAND JURY REPORT
Report Title: Healing the Toxic Culture in the City of Willits Workplace Report Date: June 30, 2025
Response Form Submitted By:

Consolidated Response Title : Willits City Council
Willits City Council
111 East Commercial Street
Willits, CA 95490
Response MUST be submitted, per Penal Code §933, no later than September 29, 2025
Findings
¨I (we) agree with the findings numbered:
1, 3, 4.
¨I (we) disagree wholly or partially with the Findings numbered:
¨ 2, 5.
(attach a statement specifying any portions of the Findings that are disputed; include an explanation of the reasons therefore.) Recommendations
¨ Recommendations numbered:

4. have been implemented. (attach a summary describing the implemented actions.)
¨ Recommendations numbered: 1,2.
have not yet been implemented but will be implemented in the future. (attach a time frame for implementation)
111 E. Commercial Street
Willits, California 95490
Tel | 707.459.4601
Fax | 707.459.1562
www.cityofwillits.org
Gateway to the Redwoods
¨ Recommendations numbered: 3
require further analysis. (attach an explanation and the scope and parameters of an analysis or study, and a time frame for the matter to be prepared for discussion by the officer and/or director of the agency or department being investigated or reviewed; including the governing body of the public agency when applicable. This time frame shall not exceed six (6) months from the date of publication of the Grand Jury Report) ¨ Recommendations numbered:
will not be implemented because they are not warranted and/or are not reasonable. (attach an explanation.)
_____________________________________________________________________ I/We have completed the above responses and have attached, as required, the following number of pages to this response form:

Number of pages attached: _2__
I/We understand that the responses to the Grand Jury Reports are public Records. They will be posted on the Grand Jury website www.co.mendocino.ca.us/grandjury. The Clerk of the court is required to maintain a copy of the response.

Please submit this signed response form and any attachments as follows:

First Step: E-mail (word documents or scanned pdf file format) to:
• The Grand Jury Foreperson at [email protected] • Superior Court Judge Ann Moorman: [email protected] Second Step: Mail all originals to:
• Mendocino County Grand Jury
P.O. Box 939 Ukiah, CA 95482
Printed Name: Thomas A. Allman_______________________________________ Title: Mayor________________________________________________ Signature: _______________________________ Date:_________ Willits City Council Response to the Findings and Recommendations Designated for Response in the 2024-25 Mendocino County Civil Grand Jury Report entitled “Healing the Toxic Culture in the City of Willits Workplace”

FINDINGS
Finding F1:

The Grand Jury found the existence of a toxic and intimidating workplace culture at the City of Willits (excluding the Police Department). This has prompted highly qualified, dedicated workers to leave City Employment.

Response to Finding F1:

The Willits City Council agrees that the Grand Jury found the existence of a toxic and intimidating workplace culture at the City of Willits (excluding the Police Department).

However, it is unclear which highly qualified, dedicated workers are referenced in Finding F1 nor does the report indicate the time in which the referenced employees left their employment.

As such, Willits City Council cannot comment on the reasons that such employees left their employment.

Finding F2:

The Grand Jury found the Willits City Council failed to provide oversight of top management for compliance with personnel policies.

Response to Finding F2:

The Willits City Council respectfully disagrees with Grand Jury Finding 2.

The F2 finding is a conclusion reached by the Grand Jury and based upon (1) its interpretation of Section 3.1 of the city’s Personnel Policies and Procedures Manual, and (2) its determination that the City Council has not conducted annual performance reviews of the City Manager as required by its Manual of Procedures and Protocols.

Section 3.1 of the Personnel Policies and Procedures Manual is merely a statement of the City Council’s limited role and involvement with the city’s employees. Specifically, it is a statement that the City Council will not exercise any control directly over the city’s personnel. Section 3.1 does not discuss a duty to provide oversight of top management. The council acknowledges it has a duty to provide oversight of the City Manager; Section 3.1, however, does not address that duty. Rather, that section is merely a statement that is consistent with Willits Municipal Code chapter 2.08.070, subdivision R which describes the broad and exclusive role of the City Manager to provide supervision and management of all subordinate city employees.

Additionally, as explained in the Council’s Response to Finding F5 below, the Grand Jury’s conclusion that the Willits City Council failed to conduct annual performance reviews of the City Manager by April 30 of each year is inaccurate.

Finding F3:

The Grand Jury found the City of Willits employees do not have an effective avenue for bringing complaints to the attention of top management. This is due to the failure to follow the Willits Personnel Policies and Procedures Manual.

Response to Finding F3:

The Willits City Council agrees with Grand Jury Finding F3.

Finding F4:

The Grand Jury found the City of Willits presently does not have a Director of Human Resources. Portions of the Willits Personnel Policies and Procedures Manual expressly contemplate such a position as employees are instructed to seek help from the Director of Human Resources.

Response to Finding F4:

The Willits City Council agrees with Grand Jury Finding F4.

Finding F5:

The Grand Jury found that the Willits City Council had not conducted annual performance reviews of the Willits City Manager by April 30 of each year.

Response to Finding F5:

The Willits City Council respectfully disagrees wholly with the Grand Jury Finding F5.

Specifically, the Council conducted annual performance evaluations of the manager on the following dates: 2/9/2022, 2/8/2023, 3/13/2024, 4/10/2024. Additional performance evaluations of the City Manager were made on the following dates: 1/22/25, 2/26/25, 3/12/25, 3/21/25, 3/28/25. These evaluations and dates can be confirmed in the public records for those dates.

RECOMMENDATIONS
Recommendation R1:

The Grand Jury recommends the Willits City Council direct its City Manager to demonstrate compliance with the existing written Personnel Policies and Procedures Manual for the City of Willits, by July 31, 2025.

Response to Recommendation R1:

The recommendation has not been implemented but will in the future. The City Manager in question and the Willits City Council agreed to a Separation Agreement in March 2025. All future City Managers will be expected to comply with existing written Personal Policies and Procedures for the City of Willits at the time of hiring and as situations warrant. The City Manager’s ability to follow the existing Personnel Policies and Procedures will be part of their annual evaluation.

Recommendation R2:

The Grand Jury recommends the Willits City Council create a mechanism for compliance and oversight to ensure all personnel policies are being followed, by January 1, 2026.

Response to Recommendation R2:

The recommendation has not been implemented but will be in the future. A review of the existing role of our HR Department and of our Personnel Policies and Procedures Manual is in order before we create such a mechanism. Decisions about how to best ensure all personnel policies are being followed will be made as soon as possible.

Recommendation R3:

The Grand Jury recommends the Willits City Council direct the Willits City Manager to restore and fill the position of Human Resources Director by January 1, 2026.

Response to Recommendation R3:

The recommendation requires further analysis. We are currently fiscally unable to hire additional HR staff and so additional options are needed. Further analysis by the Willits City Council would focus on ensuring that all employees have a safe work environment and that there is a means for them to share HR related concerns about other staff and their supervisors safely and without fear of work-place reprisals. All available solutions will be explored to better match the needs of employees. Decisions about how to best provide the kind of support an HR Director would normally provide will require further analysis.

Recommendation R4:

The Grand Jury recommends the Willits City Council conduct annual performance reviews of the Willits City Manager by April of each year.

Response to Recommendation R4:

The recommendation has been implemented. The Willits City Manager received performance evaluations annually from the Willits City Council before April 30th in 2022, 2023, 2024, and 2025.

Resolution No. 2025-__ Page 1 of 1 September 24, 2025
RESOLUTION NO. 2025-_____

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLITS APPROVING THE RESPONSE TO THE 2024-2025 CIVIL GRAND JURY REPORT ENTITLED “HEALING THE TOXIC CULTURE IN THE CITY OF WILLITS WORKPLACE” AND AUTHORIZING THE CITY

CLERK TO FORWARD THE RESPONSE TO THE PRESIDING JUDGE OF THE

MENDOCINO COUNTY SUPERIOR COURT AND FOREPERSON OF THE MENDOCINO COUNTY CIVIL GRAND JURY.

WHEREAS, pursuant to Penal Code section 933, a public agency that receives a Grand Jury Report addressing aspects of the public agency’s operations must comment on the report’s findings and recommendations contained in the report in writing to the Presiding Judge of the Superior Court with a copy to the Foreperson of the Grand Jury; and WHEREAS, the City Council of the City of Willits has received and reviewed the 2024- 2025 Mendocino County Civil Grand Jury Report released on ___________), entitled “Healing the Toxic Culture in the City of Willits Workplace and reviewed the City’s prepared response to the Report
.

NOW, THEREFORE, the City Council of the City of Willits does hereby resolve as follows:

Section 1. The City Council of the City of Willits approves and authorizes the response to the 2024-2025 Mendocino County Grand Jury Report entitled “Healing the Toxic Culture in the City of Willits Workplace,” a copy of which is attached hereto as Exhibit A and incorporated herein.

Section 2. The City Council of the City of Willits directs the City Clerk to forward the City’s Grand Jury Report response to the Presiding Judge of the Mendocino County Superior Court and to the Foreperson of the Mendocino County Civil Grand Jury.

PASSED, APPROVED AND ADOPTED, this 24th day of September, 2025.

THE CITY OF WILLITS
______________________________
TOM ALLMAN, Mayor
ATTEST:

I, Delores Pedersen, City Clerk of the City of Willits, do hereby certify that the foregoing Resolution was duly and regularly passed, approved and adopted by the City Council of the City of Willits, California, at its regular meeting held on the 24th day of September 2025, by the following vote:

AYES:

NOES:

ABSENT:
______________________________
DELORES PEDERSEN, City Clerk
User:

Printed: 9/8/2025 - 8:59 AM
Checks for Approval
Accounts Payable
[email protected]
Check Number Check Date Fund Account Name Vendor Name Void Amount 0 08/01/2025 900 Pool Cash & Payroll Liability State Taxes Other - ER EDD - Employment Development Dept 5.56 0 08/01/2025 900 Pool Cash & Payroll Liability Retirement Payable EE CalPERS 3,773.73 0 08/01/2025 900 Pool Cash & Payroll Liability Fed Income Taxes Payable EE EFTPS - IRS Payments 17,974.64 0 08/01/2025 900 Pool Cash & Payroll Liability Fed Social Security Payable EE EFTPS - IRS Payments 12,497.49 0 08/01/2025 900 Pool Cash & Payroll Liability State Taxes SUI - ER EDD - Employment Development Dept 272.26 0 08/01/2025 900 Pool Cash & Payroll Liability Retirement Payable ER CalPERS 809.77 0 08/01/2025 900 Pool Cash & Payroll Liability Deferred Comp Payable EE Empower Retirement 2,535.00 0 08/01/2025 900 Pool Cash & Payroll Liability Other EE Payable EE Voluntary Legal Shield 204.46 0 08/01/2025 900 Pool Cash & Payroll Liability State Taxes Disability - EE EDD - Employment Development Dept 2,465.79 0 08/01/2025 900 Pool Cash & Payroll Liability Retirement Payable ER CalPERS 4,084.50 0 08/01/2025 900 Pool Cash & Payroll Liability State Income Taxes Payable EE EDD - Employment Development Dept 7,323.33 0 08/01/2025 900 Pool Cash & Payroll Liability Retirement Payable ER CalPERS 6,357.38 0 08/01/2025 900 Pool Cash & Payroll Liability Retirement Payable EE CalPERS 6,434.00 0 08/01/2025 900 Pool Cash & Payroll Liability Retirement Payable EE CalPERS 3,550.84 0 08/01/2025 900 Pool Cash & Payroll Liability Deferred Comp Payable EE Empower Retirement 300.00 0 08/01/2025 900 Pool Cash & Payroll Liability Other EE Payable EE Voluntary AMFID 142.31 0 08/01/2025 900 Pool Cash & Payroll Liability Federal Medicare Payable EE EFTPS - IRS Payments 2,922.85 0 08/01/2025 900 Pool Cash & Payroll Liability Federal Medicare Payable ER EFTPS - IRS Payments 2,922.85 0 08/01/2025 900 Pool Cash & Payroll Liability Fed Social Security Payable ER EFTPS - IRS Payments 12,497.49 0 08/01/2025 900 Pool Cash & Payroll Liability Other EE Payable EE Voluntary AMFID 139.15 0 08/01/2025 900 Pool Cash & Payroll Liability Retirement Payable ER CalPERS 6,764.35 Check Total: 93,977.75
0 08/15/2025 900 Pool Cash & Payroll Liability Retirement Payable ER CalPERS 809.77 0 08/15/2025 900 Pool Cash & Payroll Liability Retirement Payable EE CalPERS 3,763.66 0 08/15/2025 900 Pool Cash & Payroll Liability Retirement Payable ER CalPERS 6,768.45 0 08/15/2025 900 Pool Cash & Payroll Liability Other EE Payable EE Voluntary AMFID 139.15 0 08/15/2025 900 Pool Cash & Payroll Liability Deferred Comp Payable EE Empower Retirement 300.00 0 08/15/2025 900 Pool Cash & Payroll Liability Other EE Payable EE Voluntary Legal Shield 204.46 0 08/15/2025 900 Pool Cash & Payroll Liability Fed Income Taxes Payable EE EFTPS - IRS Payments 19,625.47 0 08/15/2025 900 Pool Cash & Payroll Liability Retirement Payable ER CalPERS 6,350.46 0 08/15/2025 900 Pool Cash & Payroll Liability Retirement Payable ER CalPERS 4,096.62 0 08/15/2025 900 Pool Cash & Payroll Liability State Taxes Other - ER EDD - Employment Development Dept 4.90 AP-Checks for Approval (9/8/2025 - 8:59 AM) Page 1
Check Number Check Date Fund Account Name Vendor Name Void Amount 0 08/15/2025 900 Pool Cash & Payroll Liability Fed Social Security Payable EE EFTPS - IRS Payments 13,210.93 0 08/15/2025 900 Pool Cash & Payroll Liability State Taxes Disability - EE EDD - Employment Development Dept 2,603.88 0 08/15/2025 900 Pool Cash & Payroll Liability Fed Social Security Payable ER EFTPS - IRS Payments 13,210.93 0 08/15/2025 900 Pool Cash & Payroll Liability Federal Medicare Payable ER EFTPS - IRS Payments 3,089.63 0 08/15/2025 900 Pool Cash & Payroll Liability Other EE Payable EE Voluntary AMFID 142.31 0 08/15/2025 900 Pool Cash & Payroll Liability State Income Taxes Payable EE EDD - Employment Development Dept 8,052.54 0 08/15/2025 900 Pool Cash & Payroll Liability State Taxes SUI - ER EDD - Employment Development Dept 246.64 0 08/15/2025 900 Pool Cash & Payroll Liability Deferred Comp Payable EE Empower Retirement 4,735.00 0 08/15/2025 900 Pool Cash & Payroll Liability Retirement Payable EE CalPERS 6,439.66 0 08/15/2025 900 Pool Cash & Payroll Liability Federal Medicare Payable EE EFTPS - IRS Payments 3,089.63 0 08/15/2025 900 Pool Cash & Payroll Liability Retirement Payable EE CalPERS 3,553.00 Check Total: 100,437.09
495 08/01/2025 900 Pool Cash & Payroll Liability Garnishment Payable CA SDU 223.84 Check Total: 223.84
496 08/01/2025 900 Pool Cash & Payroll Liability Garnishment Payable Franchise Tax Board 567.49 Check Total: 567.49
497 08/01/2025 900 Pool Cash & Payroll Liability Union Dues IBEW Payable EE I B E W 77.56 497 08/01/2025 900 Pool Cash & Payroll Liability Union Dues IBEW Payable EE I B E W 43.38 497 08/01/2025 900 Pool Cash & Payroll Liability Union Dues IBEW Payable EE I B E W 371.50 Check Total: 492.44
498 08/01/2025 900 Pool Cash & Payroll Liability Union Dues POA Payable EE W P O A 402.93 Check Total: 402.93
507 08/15/2025 900 Pool Cash & Payroll Liability Garnishment Payable CA SDU 223.84 Check Total: 223.84
508 08/15/2025 900 Pool Cash & Payroll Liability Garnishment Payable Franchise Tax Board 567.49 Check Total: 567.49
509 08/15/2025 900 Pool Cash & Payroll Liability Union Dues IBEW Payable EE I B E W 43.38 509 08/15/2025 900 Pool Cash & Payroll Liability Union Dues IBEW Payable EE I B E W 77.56 509 08/15/2025 900 Pool Cash & Payroll Liability Union Dues IBEW Payable EE I B E W 374.22 Check Total: 495.16
510 08/15/2025 900 Pool Cash & Payroll Liability Other EE Benefits Payable EAP REMIF Attn: Carmela Beckman-Spect 152.50 AP-Checks for Approval (9/8/2025 - 8:59 AM) Page 2
Check Number Check Date Fund Account Name Vendor Name Void Amount Check Total: 152.50
511 08/15/2025 900 Pool Cash & Payroll Liability Union Dues POA Payable EE W P O A 402.93 Check Total: 402.93
41252 08/07/2025 100 General Fund Equip & Supplies Non-Capital 3SI Security Systems Inc 360.00 Check Total: 360.00
41253 08/07/2025 240 RMRA & SB-1 Vehicle Maintenance Adam's Tire & Auto Service 910.27 41253 08/07/2025 530 Water Enterprise Vehicle Maintenance Adam's Tire & Auto Service 910.27 41253 08/07/2025 510 Wastewater Enterprise Vehicle Maintenance Adam's Tire & Auto Service 910.27 Check Total: 2,730.81
41254 08/07/2025 260 Landfill Dissolution Contract - Other Alpha Analytical Lab Inc 21,017.00 41254 08/07/2025 530 Water Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 297.00 41254 08/07/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 566.00 41254 08/07/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 566.00 41254 08/07/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 176.00 41254 08/07/2025 510 Wastewater Enterprise Prof Svcs-Lab Testing Alpha Analytical Lab Inc 106.00 Check Total: 22,728.00
41255 08/07/2025 100 General Fund Professional Svcs Andrew Heath 6,650.00 Check Total: 6,650.00
41256 08/07/2025 110 ISF - Information Technology Professional Svcs Apex Technology Management LLC 10,082.00 41256 08/07/2025 110 ISF - Information Technology Software Subscriptions Apex Technology Management LLC 1,428.00 Check Total: 11,510.00
41257 08/07/2025 530 Water Enterprise Communications AT&T 65.62 41257 08/07/2025 100 General Fund Communications AT&T 145.40 41257 08/07/2025 100 General Fund Communications AT&T 484.68 41257 08/07/2025 550 Airport Enterprise Communications AT&T 63.16 41257 08/07/2025 100 General Fund Communications AT&T 21.05 41257 08/07/2025 100 General Fund Communications AT&T 31.07 41257 08/07/2025 100 General Fund Communications AT&T 616.74 41257 08/07/2025 100 General Fund Communications AT&T 145.40 41257 08/07/2025 510 Wastewater Enterprise Communications AT&T 188.98 41257 08/07/2025 600 Sucessor Agency Communications AT&T 42.11 41257 08/07/2025 600 Sucessor Agency Communications AT&T 436.21 41257 08/07/2025 100 General Fund Communications AT&T 388.62 AP-Checks for Approval (9/8/2025 - 8:59 AM) Page 3
Check Number Check Date Fund Account Name Vendor Name Void Amount Check Total: 2,629.04
41258 08/07/2025 510 Wastewater Enterprise Office & Admin Supplies Brady Industries NorCal, LLC 159.61 41258 08/07/2025 100 General Fund Office & Admin Supplies Brady Industries NorCal, LLC 272.68 Check Total: 432.29
41259 08/07/2025 530 Water Enterprise Postage and Shipping Lee C. Bryant 900.28 Check Total: 900.28
41260 08/07/2025 510 Wastewater Enterprise Equip & Supplies Non-Capital Bud Garman Construction Svcs Inc 924.72 41260 08/07/2025 530 Water Enterprise Equip & Supplies Non-Capital Bud Garman Construction Svcs Inc 924.72 41260 08/07/2025 245 Transportation Tax Equip & Supplies Non-Capital Bud Garman Construction Svcs Inc 924.73 Check Total: 2,774.17
41261 08/07/2025 100 General Fund Professional Svcs California Dept of Fish and Wildlife 1,882.25 Check Total: 1,882.25
41262 08/07/2025 100 General Fund Maintenance supplies Coast Hardware 9.14 Check Total: 9.14
41263 08/07/2025 100 General Fund Janitorial Services Clifford Wayne Cochran 167.50 41263 08/07/2025 100 General Fund Janitorial Services Clifford Wayne Cochran 1,000.00 Check Total: 1,167.50
41264 08/07/2025 550 Airport Enterprise Communications Comcast 216.64 Check Total: 216.64
41265 08/07/2025 530 Water Enterprise Maintenance supplies JM Integration LLC 5,108.69 41265 08/07/2025 530 Water Enterprise Contract - Other JM Integration LLC 8,965.92 Check Total: 14,074.61
41266 08/07/2025 550 Airport Enterprise Other Departmental Expense Kaplan Kirsch LLP 6,731.99 Check Total: 6,731.99
41267 08/07/2025 100 General Fund Rental of Building & Grounds Aida Leon 650.00 Check Total: 650.00
41268 08/07/2025 100 General Fund Maintenance supplies Little Lake Auto Parts 14.16 AP-Checks for Approval (9/8/2025 - 8:59 AM) Page 4
Check Number Check Date Fund Account Name Vendor Name Void Amount 41268 08/07/2025 100 General Fund Vehicle Maintenance Little Lake Auto Parts 40.54 41268 08/07/2025 100 General Fund Vehicle Maintenance Little Lake Auto Parts 551.50 Check Total: 606.20
41269 08/07/2025 100 General Fund Rental of Building & Grounds NCWSA 500.00 Check Total: 500.00
41270 08/07/2025 100 General Fund Inventory - Gasoline Nick Barbieri Trucking, Inc 1,569.61 41270 08/07/2025 100 General Fund Inventory - Gasoline Nick Barbieri Trucking, Inc 1,462.40 41270 08/07/2025 100 General Fund Inventory - Diesel Nick Barbieri Trucking, Inc 1,305.88 Check Total: 4,337.89
41271 08/07/2025 510 Wastewater Enterprise Vehicle Maintenance O'Reilly Auto Parts 8.98 Check Total: 8.98
41272 08/07/2025 530 Water Enterprise Software Subscriptions Pace Supply Corp -3,775.63 41272 08/07/2025 530 Water Enterprise Software Subscriptions Pace Supply Corp 3,500.00 41272 08/07/2025 530 Water Enterprise Software Subscriptions Pace Supply Corp 3,775.63 41272 08/07/2025 530 Water Enterprise Maintenance supplies Pace Supply Corp 152.30 Check Total: 3,652.30
41273 08/07/2025 100 General Fund Professional Svcs Petrusha Enterprises, Inc. 96.00 Check Total: 96.00
41274 08/07/2025 510 Wastewater Enterprise Utilities PG&E Company 41,348.32 41274 08/07/2025 530 Water Enterprise Utilities PG&E Company -1,164.03 41274 08/07/2025 100 General Fund Utilities PG&E Company 131.56 41274 08/07/2025 100 General Fund Utilities PG&E Company 2,895.54 41274 08/07/2025 100 General Fund Utilities PG&E Company 975.78 41274 08/07/2025 550 Airport Enterprise Utilities PG&E Company 14.17 41274 08/07/2025 550 Airport Enterprise Utilities PG&E Company 891.48 41274 08/07/2025 510 Wastewater Enterprise Utilities PG&E Company 84.91 41274 08/07/2025 100 General Fund Utilities PG&E Company 52.34 41274 08/07/2025 240 RMRA & SB-1 Utilities PG&E Company 6,312.20 41274 08/07/2025 100 General Fund Utilities PG&E Company 1,221.17 Check Total: 52,763.44
41275 08/07/2025 100 General Fund Contract - Other Pistachio Films LLC 175.00 Check Total: 175.00
AP-Checks for Approval (9/8/2025 - 8:59 AM) Page 5
Check Number Check Date Fund Account Name Vendor Name Void Amount 41276 08/07/2025 100 General Fund Rents & Leases Pitney Bowes 380.84 Check Total: 380.84
41277 08/07/2025 100 General Fund Rents & Leases Pitney Bowes Global Financial 35.00 Check Total: 35.00
41278 08/07/2025 510 Wastewater Enterprise Utilities Redwood Waste Solutions, Inc 926.69 Check Total: 926.69
41279 08/07/2025 100 General Fund Maintenance supplies Sparetime Supply Inc 48.64 Check Total: 48.64
41280 08/07/2025 100 General Fund Dues and Subscriptions Thomson Reuters - West 748.15 Check Total: 748.15
41281 08/07/2025 100 General Fund Maintenance supplies Ukiah Paper Supply Inc 220.24 41281 08/07/2025 100 General Fund Janatorial Supplies Ukiah Paper Supply Inc 346.69 Check Total: 566.93
41282 08/07/2025 530 Water Enterprise Chemical & Lab Supplies Univar Solutions 2,160.03 Check Total: 2,160.03
41283 08/07/2025 530 Water Enterprise Maintenance supplies USA Bluebook 293.51 41283 08/07/2025 530 Water Enterprise Chemical & Lab Supplies USA Bluebook 161.88 41283 08/07/2025 530 Water Enterprise Maintenance supplies USA Bluebook 2,316.70 Check Total: 2,772.09
41284 08/07/2025 510 Wastewater Enterprise Maintenance supplies Veolia Water Technologies 518.34 Check Total: 518.34
41285 08/07/2025 100 General Fund Communications Verizon Wireless 51.97 41285 08/07/2025 100 General Fund Communications Verizon Wireless 155.91 41285 08/07/2025 100 General Fund Communications Verizon Wireless 561.98 41285 08/07/2025 100 General Fund Communications Verizon Wireless 288.56 41285 08/07/2025 100 General Fund Communications Verizon Wireless 51.97 41285 08/07/2025 530 Water Enterprise Communications Verizon Wireless 267.22 41285 08/07/2025 510 Wastewater Enterprise Communications Verizon Wireless 228.10 41285 08/07/2025 100 General Fund Communications Verizon Wireless 137.80 41285 08/07/2025 100 General Fund Communications Verizon Wireless 89.98 AP-Checks for Approval (9/8/2025 - 8:59 AM) Page 6
Check Number Check Date Fund Account Name Vendor Name Void Amount 41285 08/07/2025 530 Water Enterprise Utilities Verizon Wireless 215.24 Check Total: 2,048.73
41286 08/07/2025 510 Wastewater Enterprise Other Departmental Expense Vestis Group, Inc 32.08 41286 08/07/2025 100 General Fund Janatorial Supplies Vestis Group, Inc 263.23 Check Total: 295.31
41287 08/07/2025 100 General Fund Printing and copying Wells Fargo Vendor Fin Serv 615.64 41287 08/07/2025 100 General Fund Printing and copying Wells Fargo Vendor Fin Serv 52.05 41287 08/07/2025 100 General Fund Printing and copying Wells Fargo Vendor Fin Serv 52.05 41287 08/07/2025 100 General Fund Printing and copying Wells Fargo Vendor Fin Serv 181.07 41287 08/07/2025 100 General Fund Printing and copying Wells Fargo Vendor Fin Serv 52.05 Check Total: 952.86
41288 08/07/2025 100 General Fund Chamber of Commerce-TOT Willits Chamber of Commerce 11,433.45 Check Total: 11,433.45
41289 08/07/2025 530 Water Enterprise Maintenance supplies Willits Power 29.42 41289 08/07/2025 100 General Fund Maintenance supplies Willits Power 64.37 41289 08/07/2025 530 Water Enterprise Maintenance supplies Willits Power 322.50 41289 08/07/2025 530 Water Enterprise Maintenance supplies Willits Power 1.63 41289 08/07/2025 530 Water Enterprise Rents & Leases Willits Power 1,273.12 41289 08/07/2025 100 General Fund Safety Equipment & Clothing Willits Power 240.08 Check Total: 1,931.12
41290 08/07/2025 420 Park Improvements Capital Expenditures Zumar Industries Inc 486.88 Check Total: 486.88
41291 08/14/2025 530 Water Enterprise Communications Badger Meter Inc 189.27 Check Total: 189.27
41292 08/14/2025 530 Water Enterprise Safety Equipment & Clothing Bank of America 102.58 41292 08/14/2025 100 General Fund Printing and copying Bank of America 119.99 41292 08/14/2025 100 General Fund Rents & Leases Bank of America 520.92 41292 08/14/2025 510 Wastewater Enterprise Training & Professional Dev Bank of America 25.00 41292 08/14/2025 100 General Fund Travel & Lodging Bank of America 675.00 41292 08/14/2025 530 Water Enterprise Maintenance supplies Bank of America 272.37 41292 08/14/2025 100 General Fund Office & Admin Supplies Bank of America 107.40 41292 08/14/2025 100 General Fund Other Departmental Expense Bank of America 31.40 41292 08/14/2025 100 General Fund Office & Admin Supplies Bank of America 31.59 AP-Checks for Approval (9/8/2025 - 8:59 AM) Page 7
Check Number Check Date Fund Account Name Vendor Name Void Amount 41292 08/14/2025 100 General Fund Maintenance supplies Bank of America 135.92 41292 08/14/2025 100 General Fund Dues and Subscriptions Bank of America 1,545.00 41292 08/14/2025 100 General Fund Maintenance supplies Bank of America 303.34 41292 08/14/2025 100 General Fund Other Departmental Expense Bank of America 12.69 41292 08/14/2025 100 General Fund Office & Admin Supplies Bank of America 5.22 41292 08/14/2025 510 Wastewater Enterprise Safety Equipment & Clothing Bank of America 102.58 41292 08/14/2025 530 Water Enterprise Safety Equipment & Clothing Bank of America 49.47 41292 08/14/2025 100 General Fund Equip & Supplies Non-Capital Bank of America 21.81 41292 08/14/2025 100 General Fund Office & Admin Supplies Bank of America 17.34 41292 08/14/2025 100 General Fund Office & Admin Supplies Bank of America 253.06 41292 08/14/2025 100 General Fund Dues and Subscriptions Bank of America 150.00 41292 08/14/2025 510 Wastewater Enterprise Maintenance supplies Bank of America 20.93 41292 08/14/2025 100 General Fund Other Departmental Expense Bank of America 82.88 41292 08/14/2025 100 General Fund Office & Admin Supplies Bank of America 65.37 41292 08/14/2025 100 General Fund Training & Professional Dev Bank of America 987.00 41292 08/14/2025 100 General Fund Office & Admin Supplies Bank of America 15.00 41292 08/14/2025 100 General Fund Vehicle Maintenance Bank of America 14.00 41292 08/14/2025 100 General Fund Conferences & Meetings Bank of America 430.50 41292 08/14/2025 100 General Fund Equip & Supplies Non-Capital Bank of America 36.38 41292 08/14/2025 510 Wastewater Enterprise Safety Equipment & Clothing Bank of America 49.47 41292 08/14/2025 100 General Fund Maintenance supplies Bank of America 86.73 41292 08/14/2025 100 General Fund Equip & Supplies Non-Capital Bank of America 40.86 41292 08/14/2025 100 General Fund Equip & Supplies Non-Capital Bank of America 86.92 41292 08/14/2025 100 General Fund Other Departmental Expense Bank of America 195.78 41292 08/14/2025 100 General Fund Dues and Subscriptions Bank of America 60.00 41292 08/14/2025 510 Wastewater Enterprise Maintenance supplies Bank of America 1,601.76 Check Total: 8,256.26
41293 08/14/2025 400 Citywide CIP Capital Expenditures Bouthillier's Construction 582,605.52 41293 08/14/2025 400 Citywide CIP Retention - Rail with Trail Bouthillier's Construction -29,130.28 Check Total: 553,475.24
41294 08/14/2025 100 General Fund Office & Admin Supplies Brady Industries NorCal, LLC 272.68 41294 08/14/2025 100 General Fund Office & Admin Supplies Brady Industries NorCal, LLC 221.52 Check Total: 494.20
41295 08/14/2025 110 ISF - Information Technology Communications Comcast Financial Agency 763.55 Check Total: 763.55
41296 08/14/2025 100 General Fund Contract - Other Deep Valley Security 148.85 AP-Checks for Approval (9/8/2025 - 8:59 AM) Page 8
Check Number Check Date Fund Account Name Vendor Name Void Amount Check Total: 148.85
41297 08/14/2025 100 General Fund Investigative Supplies GLS US 8.44 41297 08/14/2025 100 General Fund Investigative Supplies GLS US 8.44 Check Total: 16.88
41298 08/14/2025 510 Wastewater Enterprise Maintenance supplies Grainger 552.23 Check Total: 552.23
41299 08/14/2025 100 General Fund Office & Admin Supplies Integrity Shred LLC 55.00 Check Total: 55.00
41300 08/14/2025 100 General Fund Safety Equipment & Clothing L.N. Curtis & Sons 1,300.79 Check Total: 1,300.79
41301 08/14/2025 100 General Fund Professional Svcs Laco Associates 14,400.00 Check Total: 14,400.00
41302 08/14/2025 530 Water Enterprise Vehicle Maintenance Les Schwab Tires Inc 183.23 41302 08/14/2025 510 Wastewater Enterprise Vehicle Maintenance Les Schwab Tires Inc 119.61 41302 08/14/2025 100 General Fund Vehicle Maintenance Les Schwab Tires Inc 118.39 Check Total: 421.23
41303 08/14/2025 510 Wastewater Enterprise Vehicle Maintenance Little Lake Auto Parts 78.53 Check Total: 78.53
41304 08/14/2025 100 General Fund Inventory - Gasoline Nick Barbieri Trucking, Inc 2,379.51 41304 08/14/2025 100 General Fund Inventory - Diesel Nick Barbieri Trucking, Inc 144.61 41304 08/14/2025 100 General Fund Inventory - Diesel Nick Barbieri Trucking, Inc 990.22 Check Total: 3,514.34
41305 08/14/2025 100 General Fund Vehicle Maintenance O'Reilly Auto Parts 15.27 Check Total: 15.27
41306 08/14/2025 100 General Fund Pool Instructional Charges Erika Quinliven 100.00 Check Total: 100.00
41307 08/14/2025 510 Wastewater Enterprise Utilities Redwood Waste Solutions, Inc 926.69 AP-Checks for Approval (9/8/2025 - 8:59 AM) Page 9
Check Number Check Date Fund Account Name Vendor Name Void Amount Check Total: 926.69
41308 08/14/2025 400 Citywide CIP Capital Expenditures Sarah Riley 130.00 Check Total: 130.00
41309 08/14/2025 400 Citywide CIP Capital Expenditures SHN Consulting Engineers & Geologists 14,147.50 41309 08/14/2025 400 Citywide CIP Capital Expenditures SHN Consulting Engineers & Geologists 11,035.00 41309 08/14/2025 100 General Fund Professional Svcs SHN Consulting Engineers & Geologists 512.50 Check Total: 25,695.00
41310 08/14/2025 100 General Fund Maintenance supplies Sparetime Supply Inc 87.41 41310 08/14/2025 100 General Fund Maintenance supplies Sparetime Supply Inc 85.95 Check Total: 173.36
41311 08/14/2025 240 RMRA & SB-1 Maintenance supplies Statewide Traffic Safety & Signs, Inc 807.81 Check Total: 807.81
41312 08/14/2025 410 Wastewater CIP Capital Expenditures Syserco Energy Solutions, Inc 30,875.00 Check Total: 30,875.00
41313 08/14/2025 100 General Fund Contract - Other Tall Tree Engineering Inc 6,172.50 Check Total: 6,172.50
41314 08/14/2025 530 Water Enterprise Accounts Payable Jessica Thomas 12.85 41314 08/14/2025 530 Water Enterprise Accounts Payable Jessica Thomas 26.25 Check Total: 39.10
41315 08/14/2025 100 General Fund Investigative Supplies Transunion Risk and Alternative 150.00 Check Total: 150.00
41316 08/14/2025 100 General Fund Safety Equipment & Clothing Ukiah Oxygen Inc 349.23 Check Total: 349.23
41317 08/14/2025 510 Wastewater Enterprise Chemical & Lab Supplies USA Bluebook 1,052.02 41317 08/14/2025 530 Water Enterprise Maintenance supplies USA Bluebook -142.47 Check Total: 909.55
41318 08/14/2025 510 Wastewater Enterprise Other Departmental Expense Vestis Group, Inc 32.08 AP-Checks for Approval (9/8/2025 - 8:59 AM) Page 10
Check Number Check Date Fund Account Name Vendor Name Void Amount Check Total: 32.08
41319 08/14/2025 100 General Fund Printing and copying Werle Enterprises, LLC 177.87 Check Total: 177.87
41320 08/14/2025 100 General Fund Publication & Legal Notices Willits Weekly 264.00 Check Total: 264.00
41321 08/19/2025 100 General Fund Janitorial Services Clifford Wayne Cochran 167.50 41321 08/19/2025 100 General Fund Janitorial Services Clifford Wayne Cochran 1,000.00 Check Total: 1,167.50
41322 08/28/2025 530 Water Enterprise Maintenance supplies 101 Trailer and RV 97.88 Check Total: 97.88
41323 08/28/2025 100 General Fund Other Departmental Expense ADB Enterprise LLC 960.00 Check Total: 960.00
41324 08/28/2025 100 General Fund Professional Svcs Andrew Heath 9,712.50 Check Total: 9,712.50
41325 08/28/2025 110 ISF - Information Technology Professional Svcs Apex Technology Management LLC 0.50 41325 08/28/2025 110 ISF - Information Technology Professional Svcs Apex Technology Management LLC -250.00 41325 08/28/2025 110 ISF - Information Technology Professional Svcs Apex Technology Management LLC -1,057.00 41325 08/28/2025 110 ISF - Information Technology Software Subscriptions Apex Technology Management LLC 9,981.50 41325 08/28/2025 110 ISF - Information Technology Professional Svcs Apex Technology Management LLC -1,057.00 41325 08/28/2025 110 ISF - Information Technology Professional Svcs Apex Technology Management LLC -545.00 Check Total: 7,073.00
41326 08/28/2025 510 Wastewater Enterprise Legal BKS Law Firm 3,570.00 41326 08/28/2025 510 Wastewater Enterprise Legal BKS Law Firm 4,614.00 Check Total: 8,184.00
41327 08/28/2025 550 Airport Enterprise Utilities Brooktrails Township 147.70 Check Total: 147.70
41328 08/28/2025 100 General Fund Professional Svcs Mark Clementi 1,688.00 AP-Checks for Approval (9/8/2025 - 8:59 AM) Page 11
Check Number Check Date Fund Account Name Vendor Name Void Amount Check Total: 1,688.00
41329 08/28/2025 100 General Fund Safety Equipment & Clothing Dash Medical Gloves 469.29 Check Total: 469.29
41330 08/28/2025 100 General Fund Audit & Accounting Svcs Eide Bailly LLP 5,980.00 Check Total: 5,980.00
41331 08/28/2025 510 Wastewater Enterprise Rents & Leases John Ford 3,000.00 Check Total: 3,000.00
41332 08/28/2025 400 Citywide CIP Capital Expenditures GHD Inc. 10,699.64 Check Total: 10,699.64
41333 08/28/2025 530 Water Enterprise Communications JM Integration LLC 215.00 Check Total: 215.00
41334 08/28/2025 100 General Fund Legal Liebert Cassidy Whitmore 284.00 41334 08/28/2025 100 General Fund Legal Liebert Cassidy Whitmore 95.00 Check Total: 379.00
41335 08/28/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 50.73 41335 08/28/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 15.87 41335 08/28/2025 510 Wastewater Enterprise Maintenance supplies Mendo Mill & Lumber Company 37.03 41335 08/28/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 2.74 41335 08/28/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 15.28 41335 08/28/2025 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company 17.80 41335 08/28/2025 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company 57.73 41335 08/28/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 14.64 41335 08/28/2025 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company -52.91 41335 08/28/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 9.42 41335 08/28/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 3.76 41335 08/28/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 31.42 41335 08/28/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 36.98 41335 08/28/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 42.31 41335 08/28/2025 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company 20.93 41335 08/28/2025 245 Transportation Tax Vehicle Maintenance Mendo Mill & Lumber Company 79.10 41335 08/28/2025 510 Wastewater Enterprise Maintenance supplies Mendo Mill & Lumber Company 109.97 41335 08/28/2025 510 Wastewater Enterprise Maintenance supplies Mendo Mill & Lumber Company 29.32 41335 08/28/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 19.24 AP-Checks for Approval (9/8/2025 - 8:59 AM) Page 12
Check Number Check Date Fund Account Name Vendor Name Void Amount 41335 08/28/2025 100 General Fund Vehicle Maintenance Mendo Mill & Lumber Company 17.98 41335 08/28/2025 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company 12.13 41335 08/28/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 70.14 41335 08/28/2025 510 Wastewater Enterprise Maintenance supplies Mendo Mill & Lumber Company 4.52 41335 08/28/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 52.61 41335 08/28/2025 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company 31.73 41335 08/28/2025 100 General Fund Office & Admin Supplies Mendo Mill & Lumber Company 13.75 41335 08/28/2025 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company 78.11 41335 08/28/2025 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company 82.19 41335 08/28/2025 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company 59.66 41335 08/28/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 41.89 41335 08/28/2025 510 Wastewater Enterprise Vehicle Maintenance Mendo Mill & Lumber Company 25.64 41335 08/28/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 8.37 41335 08/28/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 31.61 41335 08/28/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 17.98 41335 08/28/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 57.63 41335 08/28/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 79.12 41335 08/28/2025 510 Wastewater Enterprise Maintenance supplies Mendo Mill & Lumber Company 1.45 41335 08/28/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 31.42 41335 08/28/2025 510 Wastewater Enterprise Maintenance supplies Mendo Mill & Lumber Company 29.20 41335 08/28/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 306.94 41335 08/28/2025 510 Wastewater Enterprise Vehicle Maintenance Mendo Mill & Lumber Company 18.17 41335 08/28/2025 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company 117.53 41335 08/28/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 54.54 41335 08/28/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 12.56 41335 08/28/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 108.25 41335 08/28/2025 420 Park Improvements Capital Expenditures Mendo Mill & Lumber Company 166.86 41335 08/28/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 77.06 41335 08/28/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 20.30 41335 08/28/2025 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company 45.69 41335 08/28/2025 530 Water Enterprise Safety Equipment & Clothing Mendo Mill & Lumber Company 12.68 41335 08/28/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 53.45 41335 08/28/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 20.93 41335 08/28/2025 510 Wastewater Enterprise Maintenance supplies Mendo Mill & Lumber Company 29.20 41335 08/28/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 28.27 41335 08/28/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 88.24 41335 08/28/2025 530 Water Enterprise Maintenance supplies Mendo Mill & Lumber Company 25.06 41335 08/28/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 30.36 41335 08/28/2025 510 Wastewater Enterprise Maintenance supplies Mendo Mill & Lumber Company 15.70 41335 08/28/2025 100 General Fund Maintenance supplies Mendo Mill & Lumber Company 8.37 Check Total: 2,528.65
41336 08/28/2025 100 General Fund Audit & Accounting Svcs Moss Levy & Hartzheim LLP 5,000.00 AP-Checks for Approval (9/8/2025 - 8:59 AM) Page 13
Check Number Check Date Fund Account Name Vendor Name Void Amount Check Total: 5,000.00
41337 08/28/2025 530 Water Enterprise Vehicle Maintenance O'Reilly Auto Parts 21.79 Check Total: 21.79
41338 08/28/2025 530 Water Enterprise Utilities PG&E Company 24.64 41338 08/28/2025 530 Water Enterprise Utilities PG&E Company 2,813.29 41338 08/28/2025 100 General Fund Utilities PG&E Company 629.83 Check Total: 3,467.76
41339 08/28/2025 100 General Fund Contract - Other Pistachio Films LLC 175.00 Check Total: 175.00
41340 08/28/2025 100 General Fund Office & Admin Supplies Pitney Bowes 144.91 Check Total: 144.91
41341 08/28/2025 100 General Fund Postage and Shipping Pitney Bowes Bank Inc Purchase Power 2,000.00 Check Total: 2,000.00
41342 08/28/2025 100 General Fund Investigative Supplies Redwood Toxicology Inc 46.56 Check Total: 46.56
41343 08/28/2025 100 General Fund Other Departmental Expense Santa Rosa Uniform & Career Apparel Inc 148.45 41343 08/28/2025 100 General Fund POST Travel & Trainings Santa Rosa Uniform & Career Apparel Inc 14.25 41343 08/28/2025 100 General Fund Other Departmental Expense Santa Rosa Uniform & Career Apparel Inc 160.55 Check Total: 323.25
41344 08/28/2025 110 ISF - Information Technology Software Subscriptions Springbrook Holding Co LLC 280.00 41344 08/28/2025 110 ISF - Information Technology Software Subscriptions Springbrook Holding Co LLC 960.00 41344 08/28/2025 110 ISF - Information Technology Software Subscriptions Springbrook Holding Co LLC 14,972.80 41344 08/28/2025 110 ISF - Information Technology Software Subscriptions Springbrook Holding Co LLC 5,960.53 41344 08/28/2025 110 ISF - Information Technology Software Subscriptions Springbrook Holding Co LLC 40.00 41344 08/28/2025 110 ISF - Information Technology Software Subscriptions Springbrook Holding Co LLC 660.00 Check Total: 22,873.33
41345 08/28/2025 510 Wastewater Enterprise Training & Professional Dev State Water Res Control Board 115.00 Check Total: 115.00
AP-Checks for Approval (9/8/2025 - 8:59 AM) Page 14
Check Number Check Date Fund Account Name Vendor Name Void Amount 41346 08/28/2025 100 General Fund Dues and Subscriptions Thomson Reuters - West 748.15 Check Total: 748.15
41347 08/28/2025 530 Water Enterprise Maintenance supplies Ukiah Oxygen Inc 63.51 41347 08/28/2025 550 Airport Enterprise Maintenance supplies Ukiah Oxygen Inc 404.00 41347 08/28/2025 510 Wastewater Enterprise Maintenance supplies Ukiah Oxygen Inc 623.08 Check Total: 1,090.59
41348 08/28/2025 100 General Fund Banking Fees US Bank Cm-9703 3,000.00 Check Total: 3,000.00
41349 08/28/2025 100 General Fund Communications Verizon Wireless 117.57 41349 08/28/2025 100 General Fund Communications Verizon Wireless 513.11 41349 08/28/2025 530 Water Enterprise Communications Verizon Wireless 267.22 41349 08/28/2025 100 General Fund Communications Verizon Wireless 155.91 41349 08/28/2025 510 Wastewater Enterprise Communications Verizon Wireless 228.10 41349 08/28/2025 100 General Fund Communications Verizon Wireless 51.97 41349 08/28/2025 100 General Fund Communications Verizon Wireless 89.98 41349 08/28/2025 100 General Fund Communications Verizon Wireless 176.40 41349 08/28/2025 100 General Fund Communications Verizon Wireless 51.97 Check Total: 1,652.23
41350 08/28/2025 100 General Fund Contract - Other Lori Williams 1,440.00 Check Total: 1,440.00
Report Total: 1,105,719.61
AP-Checks for Approval (9/8/2025 - 8:59 AM) Page 15
Permit Summary Report (Total Fees Paid)
Current
Month
August 2025
Month Last
Year
August 2024
Current Yr-ToDate
7/1/2025 -
8/31/2025
Last Yr-To-Date
7/1/2024 -
8/31/2024
Building
Count 6 6 11 10
Total Fees $2,594.26 $2,435.19 $3,242.12 $4,140.56
Fees Paid $2,594.26 $2,435.19 $3,242.12 $4,140.56
Total Valuation 108,500.00 84,000.00 123,813.50 147,000.00 Total Square Feet 296 0 464 2,486
Administrative $767.81 $862.21 $990.03 $1,333.94
BSF $8.00 $7.00 $13.00 $11.00
Building Department (OTC Permit
Fees)
$81.00 $108.00 $81.00 $189.00
Building Department (Permit Fees) $1,571.00 $1,326.50 $1,966.89 $2,373.50 Building Miscellaneous Fees $0.00 $0.00 $0.00 $0.00
GPM $151.90 $117.60 $173.34 $205.80
Processing $0.00 $0.00 $0.00 $0.00
SMIP Commercial $0.00 $5.32 $1.26 $15.12
SMIP Residential $14.55 $8.56 $16.60 $12.20
Demolition
Count 0 1 1 1
Total Fees $0.00 $81.25 $40.98 $81.25
Fees Paid $0.00 $81.25 $40.98 $81.25
Total Valuation 0.00 2,500.00 500.00 2,500.00
Total Square Feet 0 1,000 0 1,000
Administrative $0.00 $0.00 $15.28 $0.00
BSF $0.00 $1.00 $1.00 $1.00
Building Department (OTC Permit
Fees)
$0.00 $0.00 $0.00 $0.00
Building Department (Permit Fees) $0.00 $76.25 $23.50 $76.25 Building Miscellaneous Fees $0.00 $0.00 $0.00 $0.00
GPM $0.00 $3.50 $0.70 $3.50
Processing $0.00 $0.00 $0.00 $0.00
SMIP Commercial $0.00 $0.00 $0.50 $0.00
SMIP Residential $0.00 $0.50 $0.00 $0.50
Electrical
Count 1 5 6 6
Total Fees $111.60 $492.95 $889.28 $671.07
Fees Paid $111.60 $492.95 $889.28 $671.07
Total Valuation 1,500.00 10,500.00 32,276.59 19,500.00
Total Square Feet 0 1,500 0 1,500
Administrative $0.00 $0.00 $0.00 $0.00
BSF $1.00 $5.00 $6.00 $6.00
B
uildingDepartment(OTCPermit
Fees)
$108.00$432.00$540.00$594.00
BuildingDepartment(PermitFees)$0.00$38.75$293.25$38.75
BuildingMiscellaneousFees$0.00$0.00$0.00$0.00
GPM$2.10$14.70$45.19$27.30
Processing$0.00$0.00$0.00$0.00
SMIPCommercial $0.00$0.50$0.00$3.02
SMIPResidential $0.50$2.00$4.84$2.00
Grading
Count0000
Total Fees$0.00$0.00$0.00$0.00
FeesPaid$0.00$0.00$0.00$0.00
Total Valuation0.000.000.000.00
Total SquareFeet0000
Administrative$0.00$0.00$0.00$0.00
BSF$0.00$0.00$0.00$0.00
BuildingDepartment(OTCPermit
Fees)
$0.00$0.00$0.00$0.00
BuildingDepartment(PermitFees)$0.00$0.00$0.00$0.00
BuildingMiscellaneousFees$0.00$0.00$0.00$0.00
GPM$0.00$0.00$0.00$0.00
Processing$0.00$0.00$0.00$0.00
SMIPCommercial $0.00$0.00$0.00$0.00
SMIPResidential $0.00$0.00$0.00$0.00
Mechanical Count
30102
Total Fees$417.67$0.00$1,269.29$240.37
FeesPaid$417.67$0.00$1,269.29$240.37
Total Valuation54,863.000.00128,794.0014,178.00
Total SquareFeet0000
Administrative$0.00$0.00$0.00$0.00
BSF$4.00$0.00$11.00$2.00
BuildingDepartment(OTCPermit
Fees)
$324.00$0.00$1,053.00$216.00
BuildingDepartment(PermitFees)$0.00$0.00$0.00$0.00
BuildingMiscellaneousFees$0.00$0.00$0.00$0.00
GPM$76.81$0.00$180.32$19.85
Processing$0.00$0.00$0.00$0.00
SMIPCommercial $10.70$0.00$15.08$1.26
SMIPResidential $2.16$0.00$9.89$1.26
Plumbing
Count1112
Total Fees$155.31$83.90$155.31$175.98
FeesPaid$155.31$83.90$155.31$175.98
Total Valuation3,500.001,000.003,500.007,000.00
Total SquareFeet0000
Administrative$58.66$0.00$58.66$0.00
BSF$1.00$1.00$1.00$2.00
BuildingDepartment(OTCPermit
Fees)
$0.00$81.00$0.00$162.00
BuildingDepartment(PermitFees)$90.25$0.00$90.25$0.00
BuildingMiscellaneousFees$0.00$0.00$0.00$0.00
GPM$4.90$1.40$4.90$9.80
Processing$0.00$0.00$0.00$0.00
SMIPCommercial $0.00$0.00$0.00$1.68
SMIPResidential $0.50$0.50$0.50$0.50
Re-Roof
Count5589
To
tal Fees$527.94$648.67$1,052.98$1,087.34
FeesPaid$527.94$648.67$1,052.98$1,087.34
Total Valuation41,251.00147,100.00159,251.00214,858.92
Total SquareFeet5007,1405007,140
Administrative$0.00$0.00$0.00$0.00
BSF$5.00$9.00$12.00$14.00
BuildingDepartment(OTCPermit
Fees)
$459.00$405.00$783.00$729.00
BuildingDepartment(PermitFees)$0.00$0.00$0.00$0.00
BuildingMiscellaneousFees$0.00$0.00$0.00$0.00
GPM$57.75$205.94$222.95$300.80
Processing$0.00$0.00$0.00$0.00
SMIPCommercial $1.54$17.92$26.74$29.12
SMIPResidential $4.65$10.81$8.29$14.42
SewerLateral Inspection
Count0000
Total Fees$0.00$0.00$0.00$0.00
FeesPaid$0.00$0.00$0.00$0.00
Total Valuation0.000.000.000.00
Total SquareFeet0000
Administrative$0.00$0.00$0.00$0.00
BSF$0.00$0.00$0.00$0.00
BuildingDepartment(OTCPermit
Fees)
$0.00$0.00$0.00$0.00
BuildingDepartment(PermitFees)$0.00$0.00$0.00$0.00
BuildingMiscellaneousFees$0.00$0.00$0.00$0.00
GPM$0.00$0.00$0.00$0.00
Processing$0.00$0.00$0.00$0.00
SMIPCommercial $0.00$0.00$0.00$0.00
SMIPResidential $0.00$0.00$0.00$0.00
Solar
Count2224
Total Fees$866.43$951.64$866.43$2,436.83
FeesPaid$866.43$951.64$866.43$2,436.83
Total Valuation104,857.0034,165.03104,857.00114,228.43
Total SquareFeet0000
Administrative$0.00$215.63$0.00$215.63
BSF$6.00$2.00$6.00$6.00
BuildingDepartment(OTCPermit
Fees)
$700.00$350.00$700.00$1,700.00
BuildingDepartment(PermitFees)$0.00$331.74$0.00$331.74
BuildingMiscellaneousFees$0.00$0.00$0.00$0.00
GPM$146.80$47.83$146.80$159.92
Processing$0.00$0.00$0.00$0.00
SMIPCommercial $0.00$0.00$0.00$16.23
SMIPResidential $13.63$4.44$13.63$7.31
Total Count18203934
Total Fees$4,673.21$4,693.60$7,516.39$8,833.40
Total FeesPaid$4,673.21$4,693.60$7,516.39$8,833.40
Total Valuation314,471.00279,265.03552,992.09519,265.35 Total SquareFeet7969,64096412,126
Total Administrative$826.47$1,077.84$1,063.97$1,549.57
Total BSF$25.00$25.00$50.00$42.00
Total BuildingDepartment(OTC
PermitFees)
$1,672.00$1,376.00$3,157.00$3,590.00
Total BuildingDepartment(Permit
Fees)
$1,661.25$1,773.24$2,373.89$2,820.24
Total BuildingMiscellaneousFees$0.00$0.00$0.00$0.00
Total GPM$440.26$390.97$774.20$726.97
To
tal Processing$0.00$0.00$0.00$0.00
Total SMIPCommercial $12.24$23.74$43.58$66.43
Total SMIPResidential $35.99$26.81$53.75$38.19
Print
BL# Business Name Name Address Date Issued Type of Bussiness 7363 WILLITS KIDS CORNER CARLOS SWINNEY 90 SOUTH MAIN ST 8/13/2025 Indoor playground and family fun center. 7364 COUNTRY QUILTS & CRAFTS LLC JACKIE KNOELL 1611 S MAIN ST 6/18/2025 Quilt & Craft Store, Misc Retail 7365 REDWOOD MARKET #286 CORY JACKSON 781 SOUTH MAIN ST 8/28/2025 Gas station, market, restaurant 7366 BLAIR DOULA SERVICES HAILEY BLAIR 1637 S MAIN ST UNIT A 8/29/2025 Doula support services New Business License - August 2025
Item No. 9a
Meeting Date: September 24, 2025

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Kenan Oshea, Willits Municipal Airport Operations – O28 Agenda Title: INTRODUCTION OF PROPOSED REVISIONS TO THE CITY OF WILLITS MUNICIPAL CODE, CHAPTER 2.40- AIRPORT, SECTIONS 2.40.030 AND 2.40.040, ENTITLED “REGULATIONS FOR USE AND CONDUCT-GENERALLY”. AS ORDERED BY THE DIRECTOR OF THE FAA.

Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: 15 minutes.

Summary of Request:
-On June 30th the FAA Director ordered that the Willits City Council adopt revise existing Municipal Code prohibiting unauthorized use of Willits Municipal Airport (O28) and define such use of O28 as a misdemeanor. -On August 13th, an initial discussion regarding this matter was held, and Council directed staff to revise the proposed ordinance, and return for a subsequent discussion for further review on September 10th. -On August 27th staff met with tenants and stakeholders at the Airport to discuss the proposed ordinance revisions.

Six tenants were present and provided input. They were given the opportunity to ask questions and express concerns.

It was agreed that the modifications and language sited by the FAA Director from the Mendocino County Municipal Code regarding Airport regulations would be acceptable if adopted as ordered. Staff is now presenting Council with the final draft of these revisions as discussed and first official reading for consideration.

Recommended Action: Staff recommends that the Council open the matter to public comment, move introduction of the revised ordinance, waive formal reading and place the item on the agenda for vote and potential adoption at the next regular scheduled Willits City Council Meeting held October 10th, 2025, following publication and posting of Public Notice as required by law.

Alternative(s): Reject the revisions to the ordinance and potentially forfeit grant funding pending further determination by the controlling agency.

Fiscal Impact: Additional signage and staff time allocations.

Personnel Impact: Increased staff time spent monitoring, documenting and enforcing.

Identified City Council Conflict of Interest: NONE
2021 Adopted Goals: This item meets Goal #1 for Services & Facilities…Maintain and improve infrastructure systems of water, wastewater, public facilities, and streets capable of managing future growth while responding to current City needs.

California Environmental Quality Act: The proposed revisions to the City of Willits Municipal Code are exempt from the CEQA study and review process as they are not a project or development and pose no potential environmental impact.

This Item Relates to the following General Plan Element : N/A Land Use Circulation Conservation and Open Space Noise Housing Public Services and Facilities, Parks and Recreation Economic Development
Reviewed by: Interim City Manager City Attorney City Clerk Finance Director Human Resources Council Action: Approved Denied Other: ________________________________________ Records: Agreement Resolution #_________ Ordinance #_________ Other _________ 1 | Page
ORDINANCE NO. 2025-

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WILLITS, CALIFORNIA ADDING SECTION 2.40.040 “REGULATIONS FOR USE AND CONDUCT – GENERALLY” AND AMENDING SECTION 2.40.130 “VIOLATION-PENALTIES” TO CHAPTER 2.40 OF

THE WILLITS MUNICIPAL CODE
SECTION 1. FINDINGS
The City Council of the City of Willits hereby finds and declares as follows:

WHEREAS, the City of Willits operates a federally obligated Airport located at 1320 Poppy Drive in Willits California 95490.

WHEREAS, as the operator of a federally obligated Airport, the City of Willits is required to adhere to the forty grant assurances established by the Federal Aviation Administration (FAA) as the controlling agency in order to continue to receive grant funds.

WHEREAS, on June 30th 2025 the Director of the FAA found the City of Willits in violation of Grant Assurance 19 – “Operation and Maintenance”. The Director ordered the City of Willits to amend the Willits Municipal Code to make trespassing and unauthorized use of O28 a violation punishable by law.

WHEREAS, the Willits City Council recognizes the need to revise Chapters 2.40.040 “Regulations for Use and Conduct – Generally” and 2.40.130 “Violations-Penalties” in order to comply with that order as directed.

NOW, THEREFORE, THE CITY COUNCIL HEREBY ORDAINS AS FOLLOWS:

SECTION 2. INCORPORATION OF FINDINGS
The above findings are incorporated herein and are each relied upon independently by the City Council for its adoption of this Ordinance.

SECTION 3. AMENDMENT OF CHAPTERS 2.40.040, 2.40.130
Section 2.40.040 of the Willits Municipal Code is hereby added to Chapter 2.40 to read as follow:

Chapter 2.40.040 – REGULATIONS FOR USE AND CONDUCT – AIRPORT

SECURITY
The following rules and regulations for the use and conduct of Willits Municipal Airport are adopted:
2 | Page
No person shall operate any vehicle or travel on the airport property by any manner except on roads, paths, walks, and areas provided for that particular means of travel. No obstructions shall be permitted on any road, path, or walk without permission from the Airport Manager or their designee. No person shall enter upon the paved runway of the Willits Municipal Airport, except when engaged in lawful business in the operation of aircraft or in assistance to operators of aircraft.

Section 2.40.130 of the Willits Municipal Code is hereby amended by the addition of the underscored text and deleted text is indicated by strike-through font to read as follows:

Chapter 2.40.130 – VIOLATIONS - PENALTIES

A. Any airport tenant or person operating or handling aircraft in violation of the regulations set forth in this chapter, commencing with Section 2.40.030 and any regulations promulgated hereunder, including those provided at Section 2.40.040, or refusing to comply therewith, may be removed or evicted from the airport by or under the authority of the airport manager; and upon the order of the city council may be deprived of the further use of the airport and its facilities for such length of time as may be deemed necessary to insure safeguarding of the same and the public and its interest therein.

B. Any person, firm or corporation who violates or refuses to abide by any provisions set forth in Section 2.40.030, Section 2.40.040, or any of the rules and regulations set forth herein, or pursuant hereto, or any of the provisions or law provided therein, is guilty of a misdemeanor and upon conviction thereof shall be punishable by a fine not exceeding five hundred one thousand dollars, or by imprisonment not exceeding six months, or by both such fine and imprisonment.

SECTION 4. EFFECTIVE DATE
This Ordinance shall be in full force and effect 30 days following its enactment in accordance with California law; and before the expiration of 15 days following passage, this Ordinance shall be published once with the names of the members of the City Council voting for and against the same in a newspaper of general circulation, published in the City of Willits.

SECTION 5. SEVERABILITY
If any section, subsection, sentence, clause, phrase or word of this Ordinance is for any reason held to be invalid by a court of competent jurisdiction, such decisions shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have passed and adopted this Ordinance, and each and all provisions hereof, irrespective of the fact that one or more provisions may be declared invalid.

SECTION 6. CEQA EXEMPTION
The City Council finds that this ordinance is not subject to the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines Sections 15060(c)(2) (the 3 | Page
activity will not result in a direct or reasonably foreseeable indirect physical change in the environment),15060(c)(3) (the activity is not a project as defined in Section 15378 of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly) and 15061(b)(3) (it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment).

The foregoing ordinance was introduced at the regular meeting of the City Council of the City of Willits, held on the 24th day of September 2025, and passed and adopted at a regular meeting, held on the 10th day of October 2025, by the following vote:

AYES:

NOES:

ABSENT:

ATTEST:
______________________________
________________________________
TOM ALMAN, Mayor
City Council of the City of Willits
DELORES PEDERSEN, City Clerk
City of Willits
Item No. 9b
Meeting Date: September 24, 2025

AGENDA SUMMARY REPORT
To: Honorable Mayor and Council Members
From: Walter Kolon, Services and Facilities Director
Agenda Title: ADOPTION OF RESOLUTION IDENTIFYING THE PROPOSED PROJECT LIST FOR SB1: ROAD REPAIR AND ACCOUNTABILITY ACT FOR FISCAL YEAR 2025/2026.

Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: 15 minutes.

Summary of Request:

Background: estimated RMRA funding amount for FY2025/2026 In March 2021, the California Transportation Commission (CTC) adopted the Road Repair and Accountability Act of 2017 SB1 2021 Annual Reporting Guidelines. The Reporting Guidelines require that pursuant to Streets and Highway Code (SHC) Section 2034(a)(1), prior to receiving an apportionment of Road Maintenance and Rehabilitation Account (RMRA) funds from the State Controller in a fiscal year, the City must submit to the CTC a project or list of projects proposed to be funded pursuant to an adopted resolution of the City Council.

The City of Willits’ estimated RMRA funding amount for FY2025/2026 through the Local Streets and Roads (LS&R) program is $133,982 as shown in Attachment 1.

To be eligible for RMRA funding, the City is required to select a project or list of projects through a City Resolution (Attachment 2) and submit a copy of the adopted resolution to the California Transportation Commission (CTC). The Resolution will satisfy the accountability requirements as described in the Road Repair and Accountability Act of 2017 – Local Streets and Roads (LS&R) Funding 2021 Annual Reporting Guidelines.

Project Title:

Willits City Wide Striping and Crosswalk Safety Enhancements Project Description:

Restriping of Crosswalks, Stop Bars, traffic and bike lanes.

Project Location: See Exhibits A and B
Estimated Schedule:

Start (11/25)– Completion (08/26) based on the component being funded with RMRA funds Estimated Useful Life:

Estimated 5 plus years
Project Title:
2025-26 Pavement Preservation Project
Project Description:

Resurface 3,000 feet of paving on W. Mendocino Avenue from S. Main Street to Brookside Drive and Hawthorne Lane, including sidewalks, gutters, drains, and ADA accessibility upgrades. The proposed project is a continuation of the drainage and utility work completed in 2023 (W. Mendocino Avenue, Phase 1). This project is considered Phase 2, and completion of it will remove a high-priority project from the City’s Street Rehabilitation List.

Project Location:

W. Mendocino Avenue
Estimated Schedule:

February April-October 2025 for the portion being funded with RMRA funds.

Estimated Useful Life:15-20 years
Recommended Action: Adopt the revised accompanying Resolution to approve the 2025 Pavement Preservation Project in the amount of $133,982 and submit the Adopted Resolution to the California Transportation Commission (CTC) in order to receive FY2025/2026 apportionment of Senate Bill 1 (SB1) Road Maintenance and Rehabilitation Account (RMRA) funding.

Alternative(s): Without RMRA funding, the City will need to either use general fund dollars to complete the project or choose to not complete the project.

Fiscal Impact: The proposed projects will be funded in part or solely with Fiscal Year 2025/2026 Road Maintenance and Rehabilitation Account (RMRA) revenues.

Personnel Impact: Project administration by the Services and Facilities Department and funding tracking by the Finance Department.

Identified City Council Conflict of Interest: None.
2021 Adopted Goals: This item supports Goal #1 for Services and Facilities: Maintain and improve infrastructure systems of water, wastewater, public facilities, and streets capable of managing future growth while responding to current City needs.

California Environmental Quality Act: This Project qualifies for a Categorical Exemption pursuant to the California Environmental Quality Act State Guidelines Section 15301 Class 1 (Existing Facilities), Section 15302 Class 2 (Replacement or Reconstruction), and Section 15061(b)(3).

This Item Relates to the following General Plan Element : N/A Land Use Circulation Conservation and Open Space Noise Housing Public Services and Facilities, Parks and Recreation Economic Development
Reviewed by: Interim City Manager City Attorney City Clerk Finance Director Human Resources Council Action: Approved Denied Other: ________________________________________ Records: Agreement Resolution #_________ Ordinance #_________ Other _________

 









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