Woodland City Council
July 19, 2022

City of Woodland
Meeting Agenda
City Council
City Hall
Council Chambers
300 First Street
Woodland, CA 95695
July 19, 2022
6:00 PM

CITY COUNCIL

CLOSED SESSION
5:30 PM
A. CALL TO ORDER
B. CLOSED SESSION

1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Gov. Code §54956.8)
Properties: Assessor's Parcel Numbers 005-644-016, 005-223-001, 005-223- 002, 005-223-003, and 027-852-005
Agency Negotiators: City Manager and City Attorney
Negotiating Parties: Petrovich Properties LLC, and Main & East LLC Under Negotiation: Price and terms of payment

JOINT REGULAR CITY COUNCIL/WOODLAND FINANCE AUTHORITY MEETING 6:00 PM
C. CALL TO ORDER
D. ROLL CALL
E. PLEDGE OF ALLEGIANCE
F. COMMUNICATIONS - PUBLIC COMMENT
This is an opportunity for the public to speak to the Council on any item other than those listed on this agenda.

Speakers are requested to use the microphone in front of the Council and to begin by stating their name, whether they reside in Woodland and the name of the organization they represent if any. The Mayor may impose a time limit on any speaker depending on the number of people wanting to speak and time available for the rest of the agenda.

In the event comments are related to an item scheduled on the agenda, speakers may be required to wait to make their comments until that item is considered. The option to submit a public comment via voicemail is no longer available. Written Public Comments Members of the public are welcome to submit written comments prior to the meeting. Comments should be submitted by email to [email protected]. Written Comments received at least two (2) hours prior to the scheduled start time of the City Council meeting will be provided to the City Council and posted to the City website as part of the official record of the meeting but will not be read into the record. Written Comments received within two (2) hours of the scheduled start time of the City Council meeting and during the City Council meeting will be provided to the City Council the day following the City Council meeting. If you are submitting written comments on a particular item on the agenda, please identify the agenda item number and letter. If you are submitting written comments on an item not listed on the agenda, please identify your email/comment as a General Public Comment. Note: Public comments at special meetings are limited to items on the agenda only.

2. SUBJECT: General Public Comments
WRITTEN COMMUNICATIONS: This section is reserved for "General" Public Comments emailed within two (2) hours prior to the Council Meeting. These comments will be provided to the City Council and incorporated into the meeting minutes. Any other written communication submitted for items specific to this agenda will be attached as a file to the associated agenda item.

G. COMMUNICATIONS - COUNCIL/STAFF STATEMENTS AND REQUESTS This is an opportunity for the Council Members and Staff to make comments and announcements, to express concerns, or to request Council's consideration of any items a Council Member would like to have discussed at a future Council meeting.

3. SUBJECT: Long Range Calendar
RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.

H. PRESENTATIONS

4. SUBJECT: Certificate of Appreciation for Dan Sokolow RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve the Certificate of Appreciation for Dan Sokolow in recognition of his many years of public service.

I. CONSENT CALENDAR

5. SUBJECT: Community Services Department Quarterly Status Report RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Community Services Department Quarterly Status Report for the period of April through June 2022.

6. SUBJECT: Fiscal Year 2022 Report on Affordable Housing Loan Portfolio and Status of City Affordable Housing Funds
RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive and file the Fiscal Year 2022 report on the City’s affordable housing loan portfolio and use of affordable housing in-lieu and Spring Lake affordable housing off-site funds.

7. SUBJECT: Receive and File the Manufactured Home Fair Practices Commission Annual Report for the 2021 Program Year
RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive and file the Manufactured Home Fair Practices Commission Annual Report for the 2021 program year.

8. SUBJECT: Climate-Safe California Campaign Endorsement and Environmental Sustainability Community Input Meeting Summary RECOMMENDATION FOR ACTION: Staff recommends that the City Council 1) receive a summary of the Environmental Sustainability Community Input

Meeting, and 2) adopt Resolution No. _____, endorsing the Climate-Safe California campaign.

9. SUBJECT: Construction Contract for the Fifth and Clover Streets Sewer Rehabilitation, CIP 22-18, and Re-allocate Project Funding RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. ______:

1.) Authorizing the City Manager to create a new capital project, the Fifth and Clover Streets Sewer Rehabilitation Project, CIP 22-18 and allocate $550,000 from CIP 08-21, Annual Sewer Repair and Replacement, to CIP 22-18; and

2.) Award a construction contract with C.E. Cox General Engineering for construction services in the amount of $400,579 for the Fifth and Clover Street Sewer Rehabilitation Project and approve construction contingencies of up to an additional 25% of the contract award amount ($100,144.75).

10. SUBJECT: FY23 OTS STEP Grant Award Acceptance
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, (1) authorizing the City to accept the FY2022/23 Office of Traffic Safety (OTS) Selective Traffic Enforcement Program (STEP) Grant in the amount of $100,000 and (2) authorizing the City Manager to appropriate $100,000 in the OTS STEP Grant program budget in the State Grants Fund (325).

11. SUBJECT: Construction Contract for 2022 Road Maintenance Project, CIP 22- 06 RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, a resolution of the City Council to: 1) Approve a construction contract for the 2022 Road Maintenance Project, CIP 22-06; award the construction contract in the amount of $729,486 to George Reed Inc. with both approval and award contingent on the expiration of the bid protest period for this project; authorize a contract contingency up to 15% ($109,422.90) ; and authorize the City Manager to execute the construction contract and change orders; and 2) Approve a consultant services agreement for construction management and inspection services with Associated Engineering Consultants, Inc., in the amount of $97,556.00; authorize a contract contingency up to 10% ($9,755.60); and authorize the City Manager to execute the agreement and amendments.

12. SUBJECT: 2022 Spring Lake Parks Project, CIP 20-03; Award Construction Contract
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, a resolution of the City Council to 1) Appropriate $5,239,253 of additional Fund 640 - SLIF Parks & Recreation funding to the project; and 2) Approve a construction contract for the 2022 Spring Lake Parks Project, CIP 20-03; award the construction contract in the amount of $4,202,700 to Olympic Construction, Inc.; authorize a contract contingency up to 10% ($420,270); and authorize the City Manager to execute the construction contract and change orders; and 3) Approve a consultant services agreement for construction management and inspection services with Associated

Engineering Consultants, Inc. in the amount of $601,958; authorize a contract contingency up to 10% ($60,195.80); and authorize the City Manager to execute the agreement and amendments.

13. SUBJECT: Purchase of Magnesium Hydroxide MgOH for the Water Pollution Control Facility
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, authorizing the City Manager to purchase $282,000 of magnesium hydroxide from Hill Brothers Chemical Company in FY22.

14. SUBJECT: Agreement with Woodland Police Officers' Association (WPOA) RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, implementing a three (3) year agreement (July 1, 2022 to June 30, 2025) with the Woodland Police Officers' Association (WPOA) as described herein. Resolution No. 7948, which was adopted on July 5, 2022, is hereby replaced and superseded in its entirety by this Resolution.

15. SUBJECT: Salary Schedule effective July 1, 2022
RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve the City of Woodland salary schedule effective July 1, 2022.

J. PUBLIC HEARINGS

16. SUBJECT: PUBLIC HEARING - Spring Lake Ruby Estates -Request to approve a Tentative Subdivision Maps (TSM #5221) a Zoning Amendment to allow Planned Development Overlay, a Conditional Use Permit, Site Plan and Design Review, and a Development Agreement for a parcel of land located within the Spring Lake Specific Plan Area to allow the development of 87 single-family lots, consistent with the Medium Density General Plan land use designation and multi-family R-15 specific plan designation for the property. APN: 042-030-054
RECOMMENDATION FOR ACTION: Staff recommends that the City Council (1) receive the staff report (2) conduct a public hearing and (3) adopt Resolution No. _____, approving Tentative Subdivision Map #5221; adopt Resolution No. _____, approving Site Plan and Architectural Design Review; adopt Resolution No. _____, approving The use of the previously certified Turn of the Century EIR as the appropriate environmental review document in accordance with CEQA; introduce and waive the first reading of Ordinance No. _____, approving a Planned Development overlay and Conditional use Permit; introduce and waive the first reading of Ordinance No. ___approving the Amended and Restated Development Agreement between the City of Woodland and The New Home Company of Northern California LLC, to use and develop the Ruby Estates project area located within the Spring Lake Specific Plan Area with Conditions of Approval.

17. SUBJECT: PUBLIC HEARING - Weed Abatement Program Parcels not in Compliance

RECOMMENDATION FOR ACTION: Staff recommends that the City Council (1) conduct a public hearing and (2) adopt Resolution No. _____, to hear and approve the list of parcels that were out of compliance for weed abatement requirements for the year 2021 and direct the Tax Collector of Yolo County to assess liens against real property to reimburse the City of the cost of removal of weeds, refuse, and dirt from the property.

18. SUBJECT: PUBLIC HEARING - Waste Management Liens
RECOMMENDATION FOR ACTION: Staff recommends that the City Council conduct a Public Hearing to receive input from property owners and adopt Resolution No. _____, “A Resolution Requesting Collection of Charges on Tax Roll”.

19. SUBJECT: PUBLIC HEARING - Gateway Landscaping & Lighting District RECOMMENDATION FOR ACTION: Staff recommends that the City Council (1) conduct a public hearing and (2) adopt Resolution No. _____, approving the fiscal year 2022/2023 annual levy report and Resolution No. _____, ordering the levy and collection of the assessment within the Gateway Lighting and Landscaping District.

20. SUBJECT: Public Hearing and Approval of Fiscal Year 2021/22 Community Development Block Grant Consolidated Annual Performance and Evaluation Report
RECOMMENDATION FOR ACTION: Staff recommends that the City Council take the following actions:
1) Hold a public hearing to receive community input on the Fiscal Year 2021/22 Community Development Block Grant (CDBG) Consolidated Annual Performance and Evaluation Report (CAPER); and
2) Adopt Resolution No. , approving the FY 2021/22 CDBG CAPER in substantially the same form presented to Council and incorporating the financial reports completed through the Federal Integrated and Disbursement System on the expenditure of CDBG funds during FY 2021/22 and public comments received at tonight's public hearing and direct staff to submit the CAPER to the U.S. Department of Housing and Urban Development.

21. SUBJECT: Public Hearing on the Fiscal Year 2022/23 Community Development Block Grant Annual Action Plan and Authorization for Submittal of Action Plan
RECOMMENDATION FOR ACTION: Staff recommends that the City Council take the following actions:

1. Hold a public hearing to receive community input on the Fiscal Year (FY) 2022/23 Community Development Block Grant (CDBG) Action Plan (Attachment A);

2. Adopt Resolution No. to approve the Fiscal Year FY 2022/23 CDBG Action Plan with the funding allocations as recommended by the CDBG Review Panel and City staff (Attachment B);

3. Direct staff to complete the FY 2022/23 Action Plan, as well as any other related documents required by the U.S. Department of Housing and

Urban Development (HUD), incorporating the adopted funding allocations along with any public input received during the public comment period;

4. Direct staff to forward the completed FY 2022/23 Action Plan once completed;

5. Authorize the City Manager to execute any agreements, contracts or related/required documents with the appropriate entities to carry out the CDBG funded activities; and

6. Authorize the Finance Officer to make the budget allocations as specified.

K. REPORTS OF THE CITY MANAGER

22. SUBJECT: Agreement with Center for Land-Based Learning - Mobile Farmers Market
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, authorizing the City Manager to negotiate and enter into an Agreement to provide City funding for Woodland Mobile Farmers Market Project and appropriating $250,000 in General Fund reserve balances L. ADJOURN
I declare under penalty of perjury that the foregoing Agenda for the Joint Regular City Council/Woodland Finance Authority Meeting of the City of Woodland scheduled for Tuesday, July 19, 2022 was posted on Friday, July 15, 2022 in the outside display case at City Hall, 300 First Street, Woodland, CA, and was available to the public during normal business hours.

Upon request, agendas and documents in the agenda packet will be made available in appropriate alternative formats to persons with a disability, as required by law. Any such requests must be made in writing to the Office of the City Clerk of the City of Woodland.

Requests will be valid for the calendar year in which the request is received, and must be renewed prior to January 1st.

Persons needing disability-related modifications or accommodations in order to participate in public meetings, including persons requiring auxiliary aids or services, may request such modifications or accommodations by calling the Office of the City Clerk (530-661-5806) at least 48 hours prior to the meeting.

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 19, 2022
ITEM #: F.2
SUBJECT: General Public Comments
ITEM: This section is reserved for "General" Public Comments received via email within two (2) hours prior to the start of the City Council Meeting. Any other written communication submitted for items specific to this agenda will be attached as a file.

Attachments:

1. General public email comments received

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 19, 2022
ITEM #: G.3
SUBJECT: Long Range Calendar
Recommendation for Action: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.

Staff Contact:

Ana B. Gonzalez, City Clerk, (530) 661-5806, [email protected] Background:

This calendar is being provided for planning purposes only and is intended to keep the Council apprised of upcoming agenda items and plan for upcoming Council items.

Attachments:

1. Council Long Range Calendar

UPDATED COUNCIL LONG RANGE CALENDAR
SUMMER RECESS – JULY 20, 2022 THRU AUGUST 15, 2022
August 16TH REGULAR MEETING
Consent Calendar
City Council Meeting Minutes of July 5, 2022 and July 19, 2022 Annexations – Westucky, Barnard Court, & North East Street Industrial Tax Exchange Agreements with Yolo County – Pending Annexations Designate Voting Delegates – League of CA Cities
Ruby Estates SL R-15 PD & DA - 2nd Reading
Authorize Bidding, 2022 Well Demolition Project, CIP #21-05 Approve Federal Cost Sharing Agreement and appropriate funding for LCCFRR Project, CIP #22-16 Approve Ballot Argument in favor of Cannabis Tax Ballot Measure Bid Authorization for Library Book Mobile
Regular Calendar
Draft Equity Action Plan
Tree Ordinance Amendments - 1st Reading
September 6TH REGULAR MEETING
City Council Meeting Minutes of August 16, 2022
Prostate Cancer Awareness Month
Historic Preservation Commission - 1st Reading Ordinance Amendment Update Conflict of Interest Code
Tree Ordinance Amendments – 2nd Reading
Woodland Research Technology Park – Final EIR & Specific Plan Future Topics / Study Sessions:

Youth Master Plan (September)
Comprehensive Zoning Update (Fall 2022)
Waste Management Residential Smart Truck (TBD)
Rule 20A Undergrounding District (TBD)

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 19, 2022
ITEM #: H.4
SUBJECT: Certificate of Appreciation for Dan Sokolow
Recommendation for Action: Staff recommends that the City Council approve the Certificate of Appreciation for Dan Sokolow in recognition of his many years of public service.

Attachments:

1. Sokolow Certificate of Appreciation

CITY OF WOODLAND
Certificate of Appreciation

RECOGNIZING DANIEL SOKOLOW FOR HIS MANY YEARS OF PUBLIC SERVICE WHEREAS, Dan Sokolow has had a distinguished career in public service spanning over 32 years; he has been with the City of Woodland since 2008 starting as an Associate Planner and then ultimately retiring as a Senior Planner. Dan’s career in public service began as a Community Liaison for Congressman Vic Fazio from 1990 – 1996 and for the City of Winters from 1996 – 2008 starting as an Administrative Assistant II and including other roles such as Community Development Director and Redevelopment/Housing Manager; and WHEREAS, Dan has played pivotal roles on some of the City’s most significant projects including spending over two years on the Yolo Superior Courthouse Project and countless hours on the East Beamer Way Emergency Shelter. Most recently, he also spent fifteen months assisting the City's Homeless Coordinator with Project Roomkey, sheltering vulnerable homeless in local motels during the COVID-19 pandemic; and
WHEREAS, Dan is the face of the City’s Community Development Block Grant Program and implementing the City’s affordable housing program helping non-profit organizations and low income residents achieve goals and projects that may not have been feasible without his assistance; and
WHEREAS, Dan has been an integral member of the Community Services Department, happily participating in department events and programs that are outside of his normal job duties, such as being the prize redemption man at the City’s annual Recreation Exposition, playing Santa Claus for toddler and senior programs, and even dressing up as a T-Rex. His colleagues will miss break-time games of basketball and his project updates during staff meetings. Everyone that has worked with Dan will just miss his overall willingness to help and his depth of knowledge on the projects and programs he works on.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Woodland does hereby recognize Daniel Sokolow for over 32 years of dedicated public service, especially his 14 years to the citizens of Woodland.

DATED: July 19, 2022
Mayra Vega, Mayor
Vicky Fernandez, Mayor Pro Tempore Tania Garcia-Cadena, Council Member

Rich Lansburgh, Council Member Tom Stallard, Council Member

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 19, 2022
ITEM #: I.5
SUBJECT: Community Services Department Quarterly Status Report Recommendation for Action: Staff recommends that the City Council receive the Community Services Departmental Quarterly Status Report for the period from April through June 2022.

Staff Contact:

Kris Bain, Community Services Program Manager, (530) 661-2002, [email protected] Discussion:

This Quarterly Status Report covers the period from April through June 2022. The report presents a summary of recreation programming, events, affordable housing, the community development block entitlement program, and parks and recreation facilities operations and maintenance. This report also contains a narrative descriptive of major work performed and/or notable Department highlights.

Conclusion:

Staff recommends that the City Council receive the Community Services Department Quarterly Status Report for the period from April through June 2022.

Prepared by: Kris Bain, Community Services Program Manager Reviewed by: Christine Engel, Community Services Director Attachments:

1. CSD Quarter 4 Status Report FY22

Community Services Department
FY22 Fourth Quarter Report Page 1
Community Services Department Fourth Quarter Report FY22 The following provides a summary of the Community Service Department’s programs, activities, and events for the fourth quarter, April through June 2022.

This report refers to participant hours; the methodology for calculating participant hours is described at the end of the document. Participant totals (total participants and total participant hours) are the total amount of participants/hours for the entire reporting period (i.e. in most cases three months).

Quarterly Highlights
 Approximately 27,093 participant hours were recorded for aquatics; and youth, teen and adult recreation classes and sports.
 Approximately 976 participant hours were recorded for senior programs and senior events.  With funding from Measure J, approximately $13,000 was distributed to families for camperships to help off-set program registration fees for programs such as Swim Lessons and Summertime Fun Club.
 Approximately 1,992 people attended events at the Community & Senior Center during facility rentals.
 Woodland Sports Park hosted Headfirst Honor Roll Camps June 21-24 with over 500 participants and brought in $5,000 in revenue.

Program Marketing
During this reporting period, the Department used the following marketing efforts to promote the recreation program offerings as well as community events and senior programs.  Direct Marketing: Staff send digital flyers promoting the summer activities and programs to current and past program participants. Staff also used banners and yard signs in strategic city locations to promote seasonal hiring and adult sports.
 School flyers: One school flyer (May 2022) was emailed to current and past customers to promote summer activities and programs.
 Senior Newsletter: The “Senior Gram” newsletter was mailed to 370 households every month. It was also available on the CSD webpage for download.
 Social Media: The Department utilizes Facebook and Instagram to advertise upcoming events and recreation programs.
 Outreach: Staff visited several school meetings (in person and virtually) to promote spring and summer programs, camperships, and upcoming events. Staff also met on campus with students to promote seasonal hiring.

Community Services Department
FY22 Fourth Quarter Report Page 2
 Rec2Go: Rec2Go provided departmental outreach at several community events and activities such as the Honey Festival, Downtown Farmer’s Market, the Summer Reading Program Kick-off at the Library, Food Truck Mania, a field day at Freeman Elementary, and several park events.

Local youth playing with Rec2Go at a Saturday morning Farmer’s Market Parks & Recreation Facilities
Community & Senior Center Facility Reservations
The Community & Senior Center facility rental program is designed to both generate revenue for the City of Woodland and provide a location for community events. Types of rentals held at the Community Center include: meetings, parties (bridal and baby showers), weddings and receptions, quinceañeras, and business meetings. Reservations of the facility during the fourth quarter are shown below.

General Facility Rentals
Includes rentals receiving discounts
Facility Rentals
with Fees Waived
Number of Rentals 21 14
Approximate Participants 1,156 836
Total Fees $20,689 $21,750 (waived)

Community Services Department
FY22 Fourth Quarter Report Page 3
Sports Park Tournament Reservations
Tournament rentals are available for the Sports Park Complex. Local tournament directors have the first choice of dates for the following year during the tournament weekend allocation period each August.

During the fourth quarter, the Sports Park was reserved for youth baseball, softball, and soccer tournaments.

Tournament Rentals of Sports Park
Number of Rentals 10
Number of Teams 159
Total Fees Collected $31,350
Bike Repair and Bottle Filling Stations Added at Parks
The John and Eunice Davidson Fund has graciously donated funds for the purchase of outdoor bike repair stations. Station come equipped with air pumps and tools, as well as a water bottle filler. The stations will be located in Woodside Park near the southwest shade structure, in Crawford Park near the tennis courts, and in Jack Slaven Park near the spray feature.

Previously the John and Eunice Davidson Fund has provided funding for several park improvements such as installation of new play equipment at Crawford Park, installation of exercise stations and new play features at Ferns Park and Woodside Park, and walking path improvements at Woodside Park.

Community Services Department
FY22 Fourth Quarter Report Page 4
Parks and Recreation Facility Maintenance and Improvement Projects Park/Recreation Facility Projects Completed
Beamer Park Restroom replacement completed.

Cored the concrete and trenched new conduit and ran power to the controller panel to relocate the irrigation controller to the new restroom building.

Campbell Park Welded and reinstalled light pole.

Cline Park Pruned trees for safety and clearance.

Community & Senior Center Installed tamper-resistant protective covers for thermostats.

Repaired three broken breakaway net bands on the basketball hoops.

Continuing to tighten toilet fixtures and seal tiles and basins in the bathrooms.

Further LED light ballast and bulb (conversion from CFLs).

Performed maintenance on the front fountain: drained, cleaned filters, emptied baskets, and refilled.

Continued investigating fountain leak.

Installed safe in YMCA fitness center office.

Rebuilt hand wash station in kitchen back to functionality.

Removed graffiti from restrooms.

Replaced air filters.

Ferns Park Bench installed in the refurbished nature area.

Drip irrigation added in the Nature Area to water new plants.

Klenhard Park Built a block wall as a divider.

Legacy Grove Piles of mulch were staged throughout the grove for volunteers to spread amongst the trees and trees were pruned.

Pioneer Park Planks were replaced on picnic tables and benches and playground wood fiber was added to the playgrounds
Rick Gonzales Park Field mowing completed in the undeveloped area.

Schneider Park Pruned trees for safety and clearance.

Slaven Park UV filtration system for the water feature replaced and repaired.

Spring Lake Park Field mowing completed in the undeveloped area.

Woodland Regional Park Cleared weeds and brush in open area.

Families enjoying Jack Slaven Park water feature the day it re-opened after repairs were made

Community Services Department
FY22 Fourth Quarter Report Page 5
Urban Forestry
Mandela Washington Fellows Tree Planting
For the sixth year, UC Davis was selected to host 25 Mandela Washington Fellows through the Mandela Washington Fellowship, the flagship program of the Young African Leaders Initiative (YALI). This Fellowship brings exceptional young leaders from Sub-Saharan Africa to a leading University for a leadership and learning program focused on public management. This year’s UC Davis Mandela Washington Fellows represented 15 countries in Sub-Saharan Africa. They are professionals and leaders in their fields and represent areas of expertise in the environment, energy, water, climate change, public health, and agriculture – areas that mesh well with UC Davis’ strengths. As part of the program, the City and Woodland Tree Foundation hosted Mandela Washington Fellows for a tree planting in Woodland on June 14th. Mayor Pro Tempore Fernandez and Council Member Stallard met with the young leaders and assisted them with the tree planting at the Community & Senior Center.

Youth Camperships for Summer Programs
During this quarter, camperships were available for qualified families of youth participants of Swim Lessons, Summertime Fun Club, Summer Teen Pack, and Lifeguard Training who meet a low-income requirement. “Camperships” are scholarships that result in a fee reduction for the program (programs are not offered for free) and are available until funds are exhausted or until the program begins. Qualified applicants may receive camperships for more than one program. Over $33,000 was earmarked within Measure J for campership distribution for Summer 2022 programs, and through the end of the fourth quarter, $13,655 was distributed for families in the varying programs.

Applicants for camperships must complete a campership applications (online or paper) with documentation they meet all of the campership criteria. To be eligible for a campership, families must meet the following criteria:
 Be a resident of Woodland (PO Boxes and County Road addresses are not accepted).  Meet a low-income requirement based on HUD’s State Income Limits for Yolo County “Low Income” classification (50%-80% of area median income). Reference www.hcd.ca.gov/state-andfederal-income Campership Distribution by program
 Information on Summer 2022 participation will be provided in the next quarterly report Program # Camperships
given
# 1st time
Recipients
Amount provided
By Measure J
Actual Program
Fee
Reduced Program Fee
(With Campership)
Swim Lessons 74 48
$1,885
$4,000 donated by
Woodland Kiwanis
$80 $15
Summertime Fun Club 39 19 $7,615 1
st session - $450
2 nd session - $400
1 st session - $180
2 nd session - $175
Summertime Fun Club
Extended Care 5 2 $2,250 1
st session - $900
2 nd session - $800
1 st session - $450
2 nd session - $400
Summer Teen Pack 9 1 $1,580 1
st session - $450
2 nd session - $400
1 st session - $180
2 nd session - $175
Woodland Wreckers
(Swim Team) 4 4 $325 $165 $100

Community Services Department
FY22 Fourth Quarter Report Page 6
RECREATION ACTIVITIES - Aquatics
All aquatic programs are held at the Charles Brooks Community Swim Center. Aquatic programming is available for children as young as six months old through seniors and includes swimming lessons, lifeguard training, recreation swimming, recreation swim teams, lap swim and water aerobics. During the spring, the primary programming at the pool is lap swim, water aerobics, and the use of the pool by the Woodland Swim Team and the Woodland and Pioneer High Schools.

Aquatics Program Total
Participants Participant Hours Fees Collected
Lap Swim & Water Aerobics 4,297 4,297 $2,133
Lifeguard Training 29 232 $4,640
Woodland Swim Team N/A N/A $10,040
Woodland Joint Unified School District 73 N/A $0
Total 4,399 4,529 $16,813
Pool Facility Rentals
During non-programmed hours, the Charles Brooks Community Swim Center is available to reserve for other aquatic activities not affiliated with the City of Woodland. Pool reservation fees account for the facility and safety personnel onsite during the scheduled event.

Woodland Swim Team
Woodland Swim Team is a year round USA Club Team that has rented the Charles Brooks Community Swim Center for practices and meets since 1952. The Woodland Swim Team held regular practices during this quarter and hosted three swim meets. Fees Collected: $10,040 ($1,910 monthly rental fee) Woodland Joint Unified School District
Woodland and Pioneer High School swim teams utilize the pool for practices and meets before and after school from February through mid-May, Monday through Friday. Both teams started usage of the pool for their spring season during this period. Use of the facility is covered through the Joint Use Agreement between the City and Woodland Joint Unified School District.

Community Services Department
FY22 Fourth Quarter Report Page 7
RECREATION ACTIVITIES - Youth & Teen
A variety of youth and teen recreation programs are offered by the Department year-round; however, the majority of the programs are offered during the summer. In addition to the programs listed below, please refer to the Contract Classes section for other program offerings that are available for youth and teens.

Mom & baby participants of Baby & Me meet-up group
Youth Recreation Program Total Participants
(3 months)
Participant Hours
(3 months)
Fees Collected
(3 months)
After School Teen Pack - Measure J 1,036 2,021 Free Program Baby & Me – Measure J 95 95 Free program
Rec2Go - Measure J 625 625 Free program
Total 1,756 2,741 No fees collected

Community Services Department
FY22 Fourth Quarter Report Page 8
RECREATION ACTIVITIES - Contract Classes
The City contracts with outside (special interest) instructors to teach a variety of recreation and leisure classes for participants of all ages. With the exception of tennis and boxing, the City retains 30% of the fees collected for each class (in addition to non-resident fees). The City retains 10% of the fees collected for the tennis program. For boxing, the City retains all of the revenues and pays the two contractors a monthly stipend.

Total
Participants Participant Hours Fees Collected Total Expense Net Revenue Contract Class (3 months) (3 months) (3 months) (3 months) (3 months)
Boxing Youth 156 4,056 $1,602 $1,974 $(372)
Boxing Adult 79 2,054 $2,067 $3,000 $(933)
Cello Tennis Academy 231 1,488 $17,286 $15,416 $1,870
Country Line Dance 305 2,793 $1,812 $1,268 $544
Dancing with Anja 11 34 $227 $143 $84
Dynamic Dancing 17 121 $1,201 $743 $458
Mad Science 44 660 $6,293 $4,405 $1,888
National Academy of
Athletics 73 438 $1,643 $0 $1,643
Pilates 20 160 $696 $446 $250
Rock Steady Boxing* 36 144 $ $650 $(650)
Tai Chi & Qi Gong 16 64 $640 $448 $192
Yoga 27 181 $875 $448 $427
Total 1,015 12,193 $34,342 $28,941 $5,401
* The City receives a reimbursement from the Woodland Recreation Foundation for the Rock Steady expenses.

RECREATION ACTIVITIES - Adult Sports
Adult sports activities are offered through the City. Activities include drop-in sports as well as organized softball, basketball, and volleyball leagues. Drop-in basketball (open gym) numbers are not reported, however, participation for the other programs is listed below.

Drop-In Participation Participants Participant Hours Fees Collected Badminton 864 2,592 Free
Volleyball 323 646 $1,108
Total 1,187 3,238 $1,108

Community Services Department
FY22 Fourth Quarter Report Page 9
Sports League
participation
Teams Participants Participant Hours Fees Collected
Softball (spring league) 33 495 3,960 $16,500
Volleyball (spring league) 6 54 432 $2,250
Total 39 549 4,392 $18,750
Player participating in Co-ed Softball League at the Sports Park RECREATION ACTIVITIES – Senior Activities
Programs at the Woodland Senior Center include art classes; exercise classes; games; leisure programs and activities; education resources; support groups, and special events resulting in a total of participant hours during the fourth quarter.

Senior Programs
Program Total Sign-ins Participant Hours Fees Collected Exercise Classes 98 49 $0
General Programs 124 248 $0
Support Groups 79 79 Free Program
Collette Trip: South Dakota 1 112 $340*
Total 302 488 $340
*The Woodland Senior Center earns 10% commission on all completed Collette trips booked with the Center.

Community Services Department
FY22 Fourth Quarter Report Page 10
Senior Events
Event Total Participants Participant Hours Fees Collected Senior Center Inc. Installation Dinner 100 200 $0
Senior Resource Fair 175 88 $0
Hand & Foot Card Party 50 200 $0
Total 325 488 $0

GRANTS AND HOUSING
In addition to implementing recreation and senior programs, the Community Services Department also implements the Community Development Block Grant Entitlement program, grants for non-profit organizations, and affordable housing programs. The highlights of these programs for the fourth quarter of FY22 are provided below.

Status of CDBG Construction Activities
FY 2019/20 Allocations
City of Woodland, Library ADA Restrooms Upgrades: Construction of ADA improvements for the two public restrooms is scheduled for completion in 2022. Funding includes FY 2019/20 and 2021/22 allocations.

FY 2020/21 Allocations
New Hope Community Development Corporation, Cottonwood Meadows Phase S-1 Rehabilitation:

New Hope will combine funding allocations awarded for FY 2020/21 and 2021/22 and construct the improvements in 2022. The work will focus on repairing or replacing all dry-rotted T-1-11 siding on the two apartment buildings located at Cottonwood Meadows with cement fiber type materials. New Hope is in the process of designing the improvements and expects to select a contractor by September.

Friends of the Mission, 925 North Street (seven-unit affordable housing apartment complex for formerly homeless families and individuals) and Walter’s House (44-bed transitional housing/treatment program for single women and men) Water Heater Efficiency projects: A construction contract has been awarded and the tankless water heater units will be installed in summer 2022. The new units will increase the energy efficiency rating from 59 to 97 percent.

FY 2021/22 Allocations
City of Woodland, ADA Accessibility Project: The project will be bid out and constructed in summer 2022. Up to twelve ADA-compliant curb ramps will be installed.

CommuniCare Health Centers, Garden & Outdoor Classroom: CommuniCare will add features in 2022 to the Garden & Outdoor Classroom located at the Hansen Family Health Center to further engage the community and make it easy for staff to conduct educational and clinical activities in the garden. The project will include the construction of a 600 square foot outdoor classroom that will host regular group education and therapy activities; the shade structure for the classroom was installed earlier this year.

Friends of the Mission, Affordable Housing Security Gates - Security gates and fencing (funding permitted) will be installed at 925 North Street, a seven-unit affordable housing complex, in 2022.

Community Services Department
FY22 Fourth Quarter Report Page 11
State Homekey Grant Application for Permanent Supportive Housing Project The City of Woodland and co-applicant Friends of the Mission (FOM) were awarded a $15 million+ State of California Homekey grant for the 61-unit Permanent Supportive Housing (PSH) project at the East Beamer Way campus. More than half of the housing units are under construction in Woodland at Cutting Edge Modular, Inc. and Cutting Edge is starting the install the units at the project site located on East Beamer Street near County Road 102.

Vista del Robles Affordable Housing Project
Chelsea Development Corporation broke ground on its 72-unit affordable housing project in April with loan assistance from the City of Woodland. The housing development is being constructed at the corner of West Main Street and Ashley Avenue and amenities for the project include a clubhouse with a lounge, computer room, offices, restrooms, kitchen, and laundry area; a multipurpose grass field; and 3,000 square foot tot lot. Other features are barbeque and seating areas, outside adult exercise stations, and a basketball court.

Participant Hours Calculation
The Community Services Department measures programs through “participant hours”. Participant hours are a calculation of total program hours multiplied by the total number of unique participants within a program. Total participant hours reports how much time participants spend within each program. The measurement breaks down to 1 person x 1 hour = 1 Participant Hour. It should be noted that a higher number of participant hours is not, by itself, a measurement of greater program success compared to the participant hours of another program. Participant Hours (PH) are calculated using the following methodology:

Drop In Programs
1 Class meeting (in hours) x Total sign-ins
Examples include Water Aerobics & Lap Swim, Badminton, and Night Hoops Classes/Camps/Leagues
Total unique participants x total class time (in hours) Examples include: Swim Lessons, Mad Science
Individual Entry
Each class meeting (in hours) x Total in attendance (adding each day) Examples include: Teens Helping Seniors, Teen Pack
Event
Total Attendants x Average Time
Examples include: ReXpo, 4th of July
Participant hours and participants in this report are listed for the three-month reporting period; therefore, if 100 participants are listed, the 100 refers to the total participants for the three-month period and could double or triple count the same participants if they participated each month (i.e. drop in volleyball).

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 19, 2022
ITEM #: I.6
SUBJECT: Fiscal Year 2022 Report on Affordable Housing Loan Portfolio and Status of City Affordable Housing Funds
Recommendation for Action: Staff recommends that the City Council receive and file the Fiscal Year 2022 report on the City’s affordable housing loan portfolio and use of affordable housing in-lieu and Spring Lake affordable housing off-site funds.

Staff Contact:

Dan Sokolow, Senior Planner, (530) 661-5927, [email protected] Fiscal Impact:

There is no fiscal impact.

Background:

The City’s affordable housing loan portfolio dates from the late 1980s with a majority of the loans issued in the period of 2006 – 2013. The current principal loan value of the portfolio exceeds $27,000,000 and includes loans held by the Woodland Housing Successor Agency. The Successor Agency was established in 2012 to assume housing loans held by the former Woodland Redevelopment Agency. Repayment of City housing loans is deferred with a few exceptions. The City’s portfolio consists of 142 loans and the attached inventory details the portfolio. Street addresses and parcel numbers have been removed from the owner-occupied loans in order to not identify individual borrowers.

While the City has relied on Federal/State grants and loans to support affordable housing rental projects, it has been receiving Spring Lake off site affordable housing fees and affordable housing in-lieu fees since 2005 and 2016, respectively. The use of these funds have been focused on affordable housing rental projects. Affordable housing in-lieu fees have been generated from subdivisions in the Spring Lake Specific Plan area and include one subdivision located outside of Spring Lake, the Prudler development at the corner of East Street and Sports Park Drive. For the off-site fee, the City receives $1,100 for each market rate unit in Spring Lake prior to final map recordation.

Discussion:

Affordable Housing Loan Portfolio
Management of the City’s affordable housing loan portfolio includes the organization and maintenance of the physical files; maintaining an electronic database of loan agreements, promissory notes, deeds of trust, and affordability agreements; regularly updating a spreadsheet system for tracking individual loans with key borrower information (property address, borrower name, assessor parcel number, source of funds for loan, principal amount of loan, start date of loan, loan term, interest rate, and City monitoring responsibilities); monitoring affordable housing properties (owner-occupied homes and rental projects); preparing payoff notices; reviewing loan subordination requests for compliance with City loan funding sources; and working with individual City borrowers who are experiencing financial difficulties that may put them at risk of defaulting on their principal loans.

The City’s ongoing responsibilities for its affordable housing portfolio vary. For example, the City is a HOME funds lender for three multifamily projects: Sycamore Pointe (11 HOME units), Terracina at Spring Lake (85

HOME units), and Rochdale Grange (43 HOME units). Pursuant to Federal HOME requirements, the City monitors each project in January, which involves inspecting a representative sample of the units, reviewing tenant files and property owner documents (insurance coverage, financials, and reserve accounts), and an overall inspection of the exterior facilities. For owner-occupied loans (first time homebuyers and rehabilitations), the City contacts the property owners on an annual basis and requires them to certify continued owner-occupancy and provide proof of homeowner insurance coverage. Currently, the City monitors approximately 70 owner-occupied properties. In some instances, borrowers have received more than one loan from the City.

Affordable Housing In-Lieu and Spring Lake Off-Site Affordable Housing Fees For Fiscal Year 2022, the City received in-lieu and off-site fee revenues in the amounts of $879,766 and $283,650, respectively. During the fiscal year, the City Council approved a $500,000 loan (funded through the Affordable Housing In-Lieu Fees Fund – 327) for a 72-unit affordable housing rental development at 310 West Main Street. Developed by Chelsea Development Corporation, construction of Vista del Robles started in April 2022.

Currently, the City is receiving affordable housing in-lieu fees from two projects paid at building permit issuance: Spring Lake Central Phase 3 (Richmond America) in the amount of $4,240 per residential unit paid and Prudler (Lennar Homes) in the amount of $6,076 per residential unit. Prudler’s amount is subject to an annual Construction Cost Index escalator and a portion of the in-lieu fees, an amount of $526,493, was paid prior to the final map recordation.

Conclusion:

Staff recommends that the City Council receive and file the Fiscal Year 2022 report on the City’s affordable housing loan portfolio and use of affordable housing in-lieu and Spring Lake affordable housing off-site funds.

Prepared by: Dan Sokolow, Senior Planner
Reviewed by: Christine Engel, Community Services Director Attachments:

1. Housing Loans Inventory

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 19, 2022
ITEM #: I.7
SUBJECT: Receive and File the Manufactured Home Fair Practices Commission Annual Report for the 2021 Program Year
Recommendation for Action: Staff recommends that the City Council receive and file the Manufactured Home Fair Practices Commission Annual Report for the 2021 program year.

Staff Contact:

Dan Sokolow, Senior Planner, (530) 661-5927, [email protected] Fiscal Impact:

For 2021, the City collected registration fees of $9,690 from three of the five manufactured home parks located in Woodland with the revenues helping offset the City costs incurred to administer the program. Two of the parks are not required to pay registration fees: Leisureville is a cooperative and residents purchase a share of the non-profit cooperative (Leisureville Community Association) at the time of entry, while the residential units at Casa del Sol are subject to long-term affordability agreements or long-term leases.

Background:

The City’s voters adopted Measure T in November 2001, which added Chapter 16B to the Woodland Municipal Code, entitled Manufactured Home Space Rent Control. Chapter 16B was subsequently moved to Chapter 5.36 in the code. The purpose of the ordinance (Measure T) is to protect the owners and residents of manufactured homes from unreasonable space rental increases while simultaneously recognizing and providing for the need of park owners to receive a just and reasonable return on their property. The ordinance also provided for the establishment of the Manufactured Home Fair Practices Commission of the City of Woodland (Woodland Municipal Code § 5.36.040A). Its membership consists of five regular members and two alternate members, none of whom are permitted to be either a manufactured home owner or resident or otherwise have any interest in a manufactured home park (§ 5.36.040B(1)). The Commission reviews all proposed rent increases for mobile home spaces subject to the rent control provisions of the ordinance.

Discussion:

For program year 2021, there were a total of 630 manufactured home spaces in the City, of which 341 spaces are subject to the registration and rent ceiling provisions of the City’s Manufactured Home Space Rent Control Ordinance.

Conclusion:

Staff recommends that the City Council receive and file the Manufactured Home Fair Practices Commission Annual Report for the 2021 program year.

Prepared by: Dan Sokolow, Senior Planner
Reviewed by: Christine Engel, CSD Director

Attachments:

1. 2021 Annual Report

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ANNUAL REPORT 2021

MANUFACTURED HOME FAIR PRACTICES

COMMISSION

AUTHORITY
The City of Woodland’s mobile home rent control ordinance specifies that the Manufactured Home Fair Practices Commission (MHFPC) render “at least semiannually a comprehensive written report to the City Council concerning the commission’s activities, holdings, actions results of hearings and all other matters pertinent to this chapter…” (§5.36.040(M)(6).) The City Council is provided copies of minutes of MHFPC meetings during the year, but this document represents a more formal reporting of the Commission’s activities for the 2021 program year.

The City’s ordinance also specifies: “The city manager is hereby directed to maintain an accurate accounting of all direct and indirect costs of administering the regulations contained in this chapter. The city manager shall submit a report to the commission and city council of such costs and any recommendation for a change in the registration fee at least annually from and after the effective date of this chapter.” (§5.36.060(E).)

FINANCIAL STATUS
For program years 2002 through 2005, park owners were required to pay an annual registration fee of $137 per-space. Starting in program year 2006, the Commission recommended and the City Council approved a lower registration fee of $30 per space.

The $30 per-space fee continues to remain in effect until changed by the City Council upon the recommendation of the Commission.

MHFPC COMMISSIONERS AND STAFF
In 2021, the MHFPC Commissioners were:

Name Term Expires
Dick Cronin 6/30/2021
Kathy Trott, Member 6/30/2021
Ben Cadranel, Member 6/30/2023
VACANCY, Regular Member n/a

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VACANCY, Regular member n/a
VACANCY, Alternate Member n/a
VACANCY, Alternate Member n/a

Dan Sokolow from the City’s Community Services Department serves as staff to the Commission.
2021 STATISTICS
In 2021, there were a total of 630 manufactured home spaces in the City of Woodland, of which 341 spaces are subject to the registration and rent ceiling provisions of the City of Woodland’s Manufactured Home Space Rent Control ordinance.

Mobile Home Park Spaces in Park Regulated Spaces
Bell’s 39 39
Leisureville 150 0
Idle Wheel 153 153
Casa del Sol 157 18
Royal Palm 131 131
TOTAL 630 341
2021 ACTIVITY BY PARK:

Bells Trailer Village:
 All 39 spaces at Bells Trailer Village were registered with the Commission.  Registration fees of $1,170 were paid to the City in November 2020.  Based on a review of the 2020 registration, it appears that Bell’s has not implemented the 2.31% increase in the space rent ceiling previously approved by the Commission in 2020. Instead, Bell’s implemented the 1.80% increase approved by the Commission in 2019.
 Bells completed its annual re-registration process on time and requested a permissive adjustment in 2021.
 The MHFPC approved a permissive adjustment increase to the space rent ceiling of 1.17% in 2021.

Idle Wheel:
 All 153 spaces at Idle Wheel were registered with the Commission.  Registration fees of $4,590 were paid to the City in December 2020.  All regulated space rents as of December 31, 2020 appeared to be within the

2.31% increase (permissive adjustment) in the space rent ceiling previously approved by the Commission in 2020.
 The Commission’s 2017 decision on Idle Wheel’s Special Adjustment application also included a limited term monthly charge for residents starting at $7.17 for a period of ten years. (The charge is collected for 20 years and is reduced after ten years and again after fifteen years.) Staff reported that Idle Wheel has been collecting a monthly amount of $7.17 according to the annual registration.  Idle Wheel completed its annual re-registration process on time and requested a permissive adjustment in 2021.

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 The Commission approved a permissive adjustment increase to the space rent ceiling of 1.17% in 2021.

Royal Palm:
 All 131 spaces at Royal Palm were registered with the Commission.  Registration fees of $3,930 were paid to the City in December 2020.  All regulated space rents as of December 31, 2020 appeared to be within the

2.31% increase (permissive adjustment) in the space rent ceiling previously approved by the Commission in 2020.
 The Commission’s 2018 decision on Royal Palm’s Net Operating Income application also included a limited term monthly charge for residents starting at $15.38 for period of three years. (The charge is collected for six years and is reduced after three years.) Staff reported that Idle Wheel has been collecting a monthly amount of $15.38 which is the amount approved by the Commission for the first three years.
 Royal Palm completed its annual re-registration process on time and requested a permissive adjustment in 2021.
 The Commission approved a permissive adjustment increase to the space rent ceiling of 1.17% in 2021.

Leisureville:
 There are 150 spaces at Leisureville. Management claims there are no space renters, and that all residents have an ownership interest in the park. Because Leisureville did not have at least 2 spaces rented or held out for rent, Leisureville is exempt from the Ordinance and the Commission took no action.

Casa del Sol:
 For 2021, Community Housing Opportunities Corporation submitted an annual registration listing 156 of the 157 park spaces at Casa del Sol; the one park space not listed is used for the park manager. Of the 156 units, 138 are subject to recorded affordable housing covenants which restrict tenancies to low- and verylow income households and require rents affordable to residents at those income levels. The remaining 18 units are held out for median income households and claimed by CHOC to be exempt under Cal. Civil Code section 798.17, a state law preempting local rent control for spaces under specified long-term leases (greater than one year). As a result, registration fees were not paid for these spaces, but CHOC is required to annually re-confirm the exemption for the spaces.

Commission Meetings for Program Year 2021
For Program Year 2021, the Manufactured Home Fair Practices Commission held one meeting that took place on May 26.

Respectfully Submitted,
_______________________________ Dated: June 10, 2022
Dan Sokolow, MHFPC Staff

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 19, 2022
ITEM #: I.8
SUBJECT: Climate-Safe California Campaign Endorsement and Environmental Sustainability Community Input Meeting Summary
Recommendation for Action: Staff recommends that the City Council 1) receive a summary of the July 9, 2022 Environmental Sustainability Community Input Meeting, and 2) adopt Resolution No. ___, endorsing the Climate-Safe California campaign.

Staff Contact:

Rosie Ledesma, Environmental Resource Analyst, (530) 661-2059, [email protected] Discussion:

The Sustainability Advisory Committee (SAC) hosted its inaugural Environmental Sustainability Community Input Meeting on July 9, 2022. This meeting was designed to gauge the community about their interests and concerns on environmental topics such as climate change, air quality, energy efficiency, water quality and general conservation efforts to help create a city that is more sustainable, healthy, and resilient. The attendees were also provided information on the Climate-Safe California campaign, in which they were able to provide comments, feedback, or questions about this initiative. The attached report provides a summary of the meeting and feedback gathered from the community members in attendance.

City Council was provided a presentation from the SAC on the Climate-Safe California campaign on June 21, 2022. The presentation included an analysis of the initiative to evaluate the potential implications for the community and its nexus to the City’s Climate Action Plan. Council directed the SAC to bring the resolution back to Council after the July 9 Community Input Meeting with a summary and findings on the community’s concerns and feedback regarding environmental sustainability and the Climate-Safe California campaign, which is included with this staff report and draft resolution.

The SAC hosted a community input meeting on July 9th that was attend by over 40 community stakeholders. The SAC has prepared a summary of the meeting and the input received. (Attachment 1) Feedback from the community demonstrated broad support for the City to continue to be intentional about advancing sustainability initiatives. By endorsing the Climate-Safe California campaign, Woodland will join the long list of elected officials and organizations throughout California, including the County of Yolo, in support of this initiative.

Conclusion:

Staff recommends that the City Council 1) receive a summary of the July 9, 2022 Environmental Sustainability Community Input Meeting, and 2) adopt Resolution No. ___, endorsing the Climate-Safe California campaign.

Prepared by: Rosie Ledesma, Environmental Resource Analyst Reviewed by: Brent Meyer, Director of Community Development/ City Engineer

Attachments:

1. July 9 Community Input Report (Final)

2. Resolution - Climate-Safe California

Results of the
Community Input Forum
on Environmental Sustainability
July 9, 2022
Prepared for
City of Woodland
Prepared by
Allison Martin, Member
Woodland Sustainability Advisory Committee
[email protected]
July 12, 2022

Report: July 9, 2022 Community Input on Environmental Sustainability 1 Table of Contents
Background………………………………………………………………………………………………………………………………….. 2 Summary …………………………………………………………………………………………………………………………………….. 3 Methodology………………………………………………………………………………………………………………………………… 5 Participants ………………………………………………………………………………………………………………………………….. 6 Results …………………………………………………………..…………………………………………………………………………….. 7

Report: July 9, 2022 Community Input on Environmental Sustainability 2 Background
The City of Woodland Sustainability Advisory Committee (“Committee”) was established in 2019 to help the City achieve its state mandated conservation and Climate Action Plan (CAP) goals, as well as provide recommendations to City Council regarding local environmental policies and issues. A component of those responsibilities is to serve as a forum for public input and feedback on local environmental sustainability topics and CAP implementation.

Community engagement is necessary for achieving a climate ready, resilient, and sustainable Woodland. Opportunities to regularly engage in these topics helps them become relevant and meaningful to a broader audience and fosters community-wide ownership of the environmental change residents and businesses wish to see. However, the last city-sponsored community input forum on sustainability topics had occurred prior to August 2012 as part of the CAP development process.

The Committee therefore identified the implementation of a community input forum as a key part of its 2021-2022 Work Plan, and hosted the “Community Input Forum for Environmental Sustainability” (“Forum”) on Saturday, July 9, 2022. The Forum was held at the Leake Center of the Woodland Public Library and offered in two languages: English and Spanish. The Forum was facilitated and marketed as an opportunity for Woodland residents, business owners, and stakeholders to provide input on current interests, needs, concerns and ideas on the CAP or local environmental and sustainability topics.

The Forum agenda is included with this report as Appendix 1.

Report: July 9, 2022 Community Input on Environmental Sustainability 3 Summary
The English session of the Forum was attended by 42 community stakeholders, including Mayor Mayra Vega and Mayor Pro Tempore Vicky Fernandez, six Committee members (four of which organized the event), and Rosie Ledesma from the City of Woodland Environmental Services Division. While the Spanish session did have pre-registrants, there were no Spanish session attendees.

Participants were invited to provide feedback using three methods: verbally, as part of small breakout discussion groups, in writing using a pre/post event questionnaire, and by participating in a poll. Breakout group discussions were documented by group “listeners” (Committee members and Ms. Ledesma) and this data, along with the data from the pre/post questionnaire, was used to identify a total of fifteen (15) community priorities for environmental sustainability plus nine (9) key recommendations for the City of Woodland.

The top five (5) community priorities for environmental sustainability are:
1) Mitigating Climate Change
2) Waste Abatement (General)
3) Non-Motorized Transportation Planning
4) Water Conservation (General)
5) Climate Ready/Waterwise Landscaping
Numerous participant suggestions were analyzed for this report and cross-referenced with past Committee activities and recommendations. Together, this information culminates in nine (9) key recommendations for the City of Woodland that could be addressed concurrently, presently and in the very near future:
1) Endorse the Climate Safe California Campaign, as recommended by the Sustainability Advisory Committee, to help California address climate change through policies that also ensure a just transition for those communities dependent on the fossil fuel industry.
2) Fill all vacant positions within the Environmental Services Division (e.g., Environmental Sustainability Manager), with the additional recommendation of adding one coordinator-type position to oversee CAP implementation, education, and outreach.
3) Complete a greenhouse gas (GHG) inventory, which is a key metric for evaluating the CAP. The CAP calls for monitoring of GHGs at least every five years. The CAP was adopted in May 2017.
4) Update and expand the Environmental Services website (envirowoodland.org) to emphasize climate resiliency planning, energy conservation (including information on Valley Clean Energy accounts), cost savings programs, citizen education, and networking. Finalize and include the CAP interactive online dashboard developed in

Report: July 9, 2022 Community Input on Environmental Sustainability 4 2020. Make website content available in numerous languages other than English.

This can be done in-house or with a contractor.
5) Update the City Bikeway Master Plan (2002) and pursue funding to continue expanding non-motorized transportation options, complete bike lanes, and improve biking conditions for safety.
6) Enroll the City’s municipal accounts not currently supported by solar infrastructure into Valley Clean Energy’s UltraGreen program.
7) Replace cleaning products used in city-owned public spaces with non-toxic alternatives, which will improve indoor air quality and protect the health of custodial workers, staff, and visitors.
8) Develop and implement education programs and resources in partnership with Woodland Joint Unified School District, emphasizing water and energy conservation as well as waste management. This can be completed in-house or with a contractor. 9) Develop and implement a more comprehensive outreach strategy to promote and educate residents about the City’s water conservation and waste management programs. This can be completed in-house or with a contractor.

Report: July 9, 2022 Community Input on Environmental Sustainability 5 Methodology
Community input was solicited in three ways: 1) as verbal responses to three questions asked during small group breakout sessions, 2) as written responses to a pre/post event questionnaire; and 3) by raising/not raising hands as part of a poll.

Method 1: Breakout Group Discussions
Participants were broken up into smaller groups of 5-8 individuals and asked to take turns responding to each of three focus questions:
1) What environmental topics do you regularly think about? What are you thinking or feeling when these topics come to mind?
2) What have you encountered in the City that you feel addresses any of the topics discussed so far? What do you see as being the benefits, challenges or opportunities of these solutions?
3) What would you like to see the City implement to address any of the topics discussed today?
Each group was moderated by a Committee member or Environmental Services staff member who was also responsible for documenting and clarifying each participant’s response. After all participants shared their responses, participants were encouraged to have a free-flowing discussion on the question at hand for as long as time allowed.

Method 2: Pre/Post Questionnaire
Upon arrival, participants were given a two-page questionnaire containing pre and post event questions as well as a demographics survey. Participants were instructed to complete the prequestionnaire prior to the start of the Forum and the post-questionnaire within the last five minutes of the Forum. This questionnaire is attached as Appendix 2.

Method 3: Audience Polling
One of the objectives of the Forum was to gauge community interest in the Climate Safe California Campaign and whether or not City Council should endorse the Campaign at their July 19, 2022 meeting. Prior to the event, pre-registrants were e-mailed a link to the Campaign website to allow for research on the topic. Information on the campaign was also presented at the meeting. Following this discussion, the audience was asked to raise their hands if they think City Council should endorse the campaign.

Report: July 9, 2022 Community Input on Environmental Sustainability 6 Participants
As part three of the pre/post questionnaire instrument, participants were invited to respond to an optional demographic survey. This data was collected, sorted, and analyzed in order to understand the audience and what socio-economic experiences may be informing their interest and contributions.

A total of 25 individuals (63% of participants excluding Committee members and City staff) responded:
► 76% of respondents identified as female and 24% as male. ► 79% of female respondents identified as being white and not Hispanic or Latino; 16% identified as being Hispanic or Latino; and 5% identified as Asian. All male respondents (24% of the total sample) identified as being white and not Hispanic or Latino.
► The median age range of female respondents is 55-64 and the median age range of male respondents is 65-74. No participant identified as being younger than 25 or older than 84.
► 72% of respondents indicated that they have a post-graduate degree, with six more respondents identifying as having a bachelor’s degree and one identifying as having an associate’s degree. No participant identified as having a high school degree (or equivalent) or less educational experience.
► The median annual household income of respondents is $75,000-$99,999.

Using these respondents as a sample of the total participant cohort, Forum participants can be described as predominantly female, white, affluent, and well-educated. Therefore, special consideration should be made regarding recruitment practices for future input activities to ensure that historically marginalized and underrepresented groups are included.

Report: July 9, 2022 Community Input on Environmental Sustainability 7 Results
Climate Safe California Campaign
For Method 3 (audience polling), just over two-thirds of non-Committee and staff participants present at the time (29 out of 38 individuals) indicated that Woodland’s City Council should endorse the Climate Safe California Campaign.

Community Priorities for Environmental Sustainability
The following narrative summarizes the responses collected using Methods 1 (breakout discussion groups) and Method 2 (pre/post questionnaire).

A total of 15 unique environmental topics or themes were identified by participants, and the top 5 topics mentioned (from most often to fifth most often) were:

1. Climate Change/Climate Change Impacts

2. Waste Abatement (General)

3. Non-Motorized Transportation Planning

4. Water Conservation (General)

5. Climate Ready/Waterwise Landscaping
► Climate Change/Climate Change Impacts is an aggregate category for a subset of climate change related concerns shared by Forum participants, including: air quality due to wildfires exacerbated by climate-change induced drought conditions; health impacts due to recordbreaking heat conditions; drought and reduced agricultural yields; outbreak of tree diseases and insect/pest populations; and the projected increase in human autoimmune responses triggered by climate change induced conditions.
► Waste Abatement describes the programs, policies, and ordinances which reduce, reuse, or recycle solid waste as a means of eliminating refuse that would otherwise end up in the landfill or the natural environment. During this event, participants described four main areas of abatement concerns: a lack of community understanding and education around proper recycling practices; the need for ordinances eliminating non-recyclable take-out products provided by restaurants, such as Styrofoam containers, plastic bags, straws, and plastic utensils from the local waste stream; the impacts of littering and illegal dumping (urban blight); and society as a “throw away culture” (society’s tendency to just ‘throw things away’ rather than invest in reusable options or reuse, repurpose, or compost refuse). ► Non-Motorized Transportation Planning describes plans that allow for ease of walking, bicycling, wheelchair use, and small-wheeled transport methods (scooters, skateboards, roller skates or blades, etc.) that would improve local air quality and reduce GHG emissions.

Examples presented by participants include: incomplete and unsafe bike lanes on city streets (such as Court Street) and other general concerns for bicycling safety; the lack of pathways or safe routes used strictly for non-vehicular travel over long distances or to/from major city destinations located across town; and an outdated City Bikeway Master Plan that failed to account for the climate crises. Several participants referenced the need for a system similar

Report: July 9, 2022 Community Input on Environmental Sustainability 8 used by the City of Davis (Davis Green Belt).
► Water Conservation an aggregate category for a subset of water-conservation related concerns shared by Forum participants, including: the lack of water education in local schools, a need for the City to conduct outreach, enforcement and/or penalties for those with water exceedances; and acknowledgement that some private wells are going dry in rural Woodland/Yolo County.
► Climate Ready/Waterwise Landscaping describes concerns specific to public and private landscaping practices and retrofit opportunities, such as: the removal of healthy trees on private property, especially older oak trees that sequester carbon and mitigate climate change; homeowners replacing waterwise landscaping in new developments with grass sod; the absence of green roof/permeable landscaping that slows and filters stormwater run-off; the lack of resources for low-income populations to retrofit their lawns; and the lack of pollinator gardens in public spaces.

The remaining 10 environmental priorities identified by participants (after being aggregated, sorted, and ranked) include:

6. Education and Outreach

7. Indoor Air Quality

8. Urban Forests

9. Environmental Justice

10. Pesticides

11. Renewable Energy

12. Rezoning of Agricultural Land

13. Motorized Alternative Transportation

14. Biodiversity

15. Soil Conservation
Current Environmental Successes in Woodland
In both Methods 1 and 2, participants were invited to share what they 1) have observed in Woodland that successfully addresses their priority topics for environmental sustainability, as well as any potential challenges or opportunities associated with those solutions; and 2) what they specifically think the City of Woodland is already doing well regarding environmental sustainability. Those responses were aggregated and are summarized as follows:
► Davis-Woodland Water Supply Project: This award-winning and internationally recognized project improved Woodland’s water quality and helped secure our water future. However, it is still important that residents, businesses, and schools conserve water as we do not know how long this current drought will last. Climate change and drought does affect water quality from our surface water source (Sacramento River).

Report: July 9, 2022 Community Input on Environmental Sustainability 9 There is an opportunity for more education on water resources and quality in schools and with the public.
► Community Solar Program (Valley Clean Energy): Auto-enrollment in Valley Clean Energy likely contributes to much of the reduction in Woodland’s GHG inventory. There is opportunity to expand this program by auto-enrolling municipal accounts not currently supplied by the City's solar generation infrastructure into the Valley Clean Energy UltraGreen program, which provides electricity from 100% carbon-free and renewable sources.
► Waterwise Landscape Tour: The virtual waterwise landscape tour has been improving over the last two years and includes valuable resources. In some ways, it is more effective than the in-person tours but it might serve the community best to continue offering both opportunities (virtual and in-person landscape tours) in the future. ► Environmental Rebate Programs: Mulch and compost bin rebate programs are seemingly quite successful and seem to have been running out of funds sooner each year than they did in the past. It would be helpful if the City could also offer rebates for waterwise yard conversions (per square foot) and not just for conservation tools or equipment.
► Woodland Tree Foundation: The Woodland Tree Foundation honors their motto “building community through canopy.” They produced a map of the City’s largest valley oak trees and obtained a grant to increase trees in low canopy areas. They are the most successful citizen engagement group and could be a template for other community engagement projects, such as trash cleanup groups.
► Sod-Free Yards in New Developments: New developments such as Spring Lake have smaller yards that are initially installed with berms, swales, mulch, and drought tolerant plant. However, some homeowners convert these yards to contain sod. The City could have an ordinance preventing this type of conversion.
► Crawford Park Rain Garden: The Crawford Rain Garden was the first demonstration garden in the City; however, it lacks signage explaining why it was installed and how homeowners could do the same. The City could include more rain gardens in public spaces that could serve many more beneficial purposes.
► Bee City, USA Designation: Woodland was designated as a Bee-Friendly and PollinatorFriendly City in 2019. The California Honey Festival is hosted in Woodland and helps perpetuate the important stories of pollinators.
► EnviroWoodland Newsletter: This monthly newsletter contains valuable news and resources and is easy to read. It would be helpful if it regularly included information from the Sustainability Advisory Committee, such as an update from the Chairperson and/or links to their most recent meeting minutes.
► Woodland Regional Park Preserve: Woodland Regional Park Preserve will be a valuable asset to the City as there is otherwise a complete lack of open space within City limits.

Maintaining funding for K-12 and public education at this venue is necessary. ► Organic Waste Management: For the last few years, residents have been able to add food scraps and food soiled paper to their yard waste bins. Repurposing food waste is

Report: July 9, 2022 Community Input on Environmental Sustainability 10 becoming more of a requirement. However, continued outreach and education on what can and cannot go into the organics bin is necessary.
► Bulky Waste Program: (no additional comment)
Community Suggestions for Improvement
Specific community suggestions for environmental topics are listed here. Please note that not every topic previously identified as an area of concern received recommendations. ► Climate Change/Climate Change Impacts:
• Advertise the Climate Action Plan and provide regular updates to the community.

Make the information accessible online and send annual postcards to every Woodland postal address. There is a lack of transparency and accountability. • Complete the GHG inventory, which is a key step of for CAP evaluation. • Have a staff member and budget dedicated to CAP implementation and outreach. • Auto-enroll municipal accounts into Valley Clean Energy’s UltraGreen program, as this is one of the City’s best strategies for curbing its GHG emissions. • Continue adding Electric Vehicle (EV) charging stations; the ones at popular shopping centers are usually full on the weekends. More are needed. ► Waste Abatement
• Impose and/or enforce a Citywide ban or ordinance on Styrofoam takeout products. • Educate and support restaurants who are failing to comply with Assembly Bill (AB) 1276 (legislation limiting the distribution of single-use foodware accessories and standard condiments to customers only upon request).
• Provide outreach and education materials in languages other than English and Spanish; recreate educational materials that transcend language barriers by using pictures.
• Deliver educational presentations in K-12 schools or start school composting or recycling collection programs.
• Offer regular community trash cleanup projects, such as monthly “Adopt a Street” or “Adopt a Neighborhood” cleanups. The Cities of Vallejo and Suisun City have these programs that Woodland could use as a template. This will lead to more community engagement and cleaner neighborhoods.
• Events happening within City limits (e.g., the Woodland Honest Festival) should be required to be zero waste; all vendors should be required to supply only compostable utensils, plates, etc. and this should be a part of the permit application process. • Explore and identify solutions for food-grade products that contain Per- and Polyfluoroalkyl Substances (PFAS) that are now being added to City compost bins and adding toxicity to soil and the environment.
• Require grocers to offer only compostable (compostable in appropriate facility) plastic bags, like Trader Joe’s in Davis does.
► Non-Motorized Transportation Planning
• Finish and improve bike lanes in accordance with the 2002 City Bikeway Master Plan.

Make biking safer.
• Update 2002 City Bikeway Master Plan with an emphasis on replacing traditionally vehicle-friendly routes with non-motorized transportation pathways.

Report: July 9, 2022 Community Input on Environmental Sustainability 11 • Offer free safety reflective vests to help residents feel safer biking or walking instead of driving.
• Convert unused railroad systems into non-vehicular travel routes. An example of how this has been done is above Cannery Row in Monterey, CA (“rails to trails”). This could be done along Main Street.
• Offer rebates for those who purchase bikes and/or Electric Vehicle (EV) bicycles. • Sites like the Community Center and Woodland Regional Park should be safely accessible without needing a vehicle to get there.
• Work with downtown property owners to offer student housing, which will encourage walking through downtown (rather than driving to downtown) and support local businesses.
• Amplify “May is Bike Month” and offer bigger incentives and recognition for participation.
► Water Conservation
• Offer incentives and recognition for businesses and homeowners that cut back water usage, hopefully to inspire other customers.
• Amplify promotion of AquaHawk (the City’s water use alert program). Look at accounts and specifically reach out to “water wasters.” • Offer “Brown is the New Green” lawn signs to people who let their lawns die as part of an outreach tool.
• Deliver water education programs in K-12 schools or at the library. • Make sure City irrigation systems are set to only water in the middle of the night.

Penalize the school districts for not doing the same. Encourage installation of greywater systems.
► Climate Ready/Waterwise Landscaping
• Impose an ordinance, penalty or fine for installing grass sod on properties that are already retrofitted with waterwise/climate ready landscaping. • Apply for and implement an urban greening grant that would integrate climateadaptive vegetation and green infrastructure. • Partner with railroads on their current and/or historic rights-of-way to create and maintain pollinator friendly habitat including native trees, shrubs, forbs, and wildflowers.
• Start incorporating green roofs and other green infrastructure to slow surface runoff and filter out pollutants. Only select developers who will incorporate green infrastructure into their development project.
• Add signage to the Crawford Park Rain Demonstration Garden to explain its purpose and how residents can integrate this into their own yards and gardens. ► Environmental Justice
• Offer bilingual closed captioning of all City meetings (City Council, SAC, planning commission, etc.) to include vulnerable and marginalized groups. • Offer rebates for small landscape businesses when they switch their gas-powered equipment for electric equipment, helping to ensure a just transition for businesses like these.

Report: July 9, 2022 Community Input on Environmental Sustainability 12 ► Indoor Air Quality
• Replace carpets in City-owned public spaces with non-toxic flooring options. Emulate the Woodland Joint Unified Flooring policy.
• Replace toxic cleaning chemicals in City-owned public spaces with non-toxic alternatives.
• Promote carpeting and cleaning product companies that offer non-toxic options.

Provide this information on EnviroWoodland.

AGENDA
Community Input Forum on Environmental Sustainability
Saturday, July 9, 2022 | 1:00PM – 3:00PM
Leake Center | Woodland Public Library

TIME TOPIC PRESENTER
1:05 Welcome and Introductions Sara Schremmer
Sustainability Advisory Committee
1:15 Discussion Starter Allison Martin
Sustainability Advisory Committee
1:30 Presentation: Woodland Environmental Services Rosie Ledesma City of Woodland
1:50 Group Agreements and Breakout Session Sara Schremmer 2:30 Climate Safe CA Campaign and Next Steps Sara Schremmer Liza Grandia Sustainability Advisory Committee
2:50 Raffle Winner Announcement, Exit Questionnaire,
and Networking
Woodland Sustainability Advisory
Committee Membership
Mark Aulman
[email protected]
Rolf Frankenbach
[email protected]
Liza Grandia
[email protected]
Allison Martin
[email protected]
Catalina Munoz
[email protected]
Sara Schremmer
[email protected]
Adelita Serena
[email protected]
Raul Tadle, Jr.
[email protected]
Robert Ullrey
[email protected]
Please complete the pre-event
questionnaire as soon as possible.

Complete the exit questionnaire included
on the same document after the event
has concluded. Thank you!
Raffle prizes donated and sponsored by the City of
Woodland Environmental Services Division

Welcome and thank you for joining us. Your input is essential and appreciated.

There are three parts to this questionnaire. Please complete the first box prior to the start of the event and the second box only after the event has concluded. The third box is optional but provides valuable information. Please return the completed questionnaire to event volunteers at the check-in table to receive a thank you gift provided by Planet Inc.

BOX 1 - Please complete this section immediately upon arrival.

1. How long have you been a Woodland resident? _______ years ______ months

2. What are your expectations for this event?

3. What are your Top 3 priorities for environmental sustainability that you are hoping to share today? Why are they important to you?

4. What do you think the City of Woodland is doing well regarding environmental sustainability? Where do you think it could improve?
BOX 2 - Please complete this section after the meeting ends.

1. Did this event meet your expectations? Please describe why and/or why not.

Community Input Event on
Environmental Sustainability
Saturday, July 9, 2022
continues on back

2. Did any of your Top 3 priorities (Box 1, Question 3) change based on what you heard from other attendees today? Please explain.

3. Now that the event is finished, what do you think the City of Woodland is already doing well regarding environmental sustainability? Where do you think it could improve?

4. Is there anything else you would like to share?
--------------------------------------------------------------------------------------------------------------------------- • How did you hear about this event?
• What suggestions do you have for marketing events like this in the future? How can we connect with more people like you?
BOX 3 - Demographic Information (Optional)
Responses are voluntary and anonymous.

Gender: ❑ Male ❑ Female ❑ Non-Binary ❑ Other: __________________________ Race/Ethnicity (check all that apply): ❑ American Indian or Alaska Native ❑ Asian ❑ Black or African American ❑ Hispanic, Latino, or Spanish ❑ Native Hawaiian or Other Pacific Islander ❑ White ❑ Other: _______________________
Age Range: ❑ 18 and under ❑ 19-24 ❑ 25-34 ❑ 35-44 ❑ 45-54 ❑ 55-64 ❑ 65-74 ❑ 75-84 ❑ 85 and older Education Level: ❑ Grade 12 or Less ❑ High School Degree or Equivalent ❑ Some College; No Degree ❑ Associate Degree ❑ Bachelor Degree ❑ Post Graduate Degree Average Annual Household Income: ❑ Less than $10,000 ❑ $10,000-$24,999 ❑ $25,000-$49,999 ❑ $50,000-$74,999 ❑ $75,000-$99,9999 ❑ $100,000-$149,999 ❑ $150,000 or greater

RESOLUTION NO. ___________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

TO ENDORSE THE CLIMATE-SAFE CALIFORNIA CAMPAIGN

AND CALL UPON THE STATE OF CALIFORNIA TO ENACT SOLUTIONS TO

REDUCE EMISSIONS
WHEREAS, the City of Woodland’s 2035 Climate Action Plan (CAP) was adopted in 2017 identifying greenhouse gas (GHG) reduction strategies in order to meet the State’s GHG reduction targets as set by AB 32 and SB 32;
WHEREAS, the City of Woodland Sustainability Advisory Committee was established as an advisory body to the City Council to provide CAP and sustainability related recommendations that align with the City’s GHG reduction goals; WHEREAS, Climate-Safe California was developed as a campaign focused on removing more climate pollution from the atmosphere than is emitted by 2030 through state adopted policies and solutions;
WHEREAS, this endorsement aligns with the goals of the Climate Action Plan and the Sustainability Advisory Committees responsibilities to bring forth a formal recommendation to the City Council for endorsement.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WOODLAND AS FOLLOWS:

Section 1: The City Council of the City of Woodland endorses the Climate-Safe California campaign and calls on the State of California to enact the solutions outlined in Exhibit A as advised by the City of Woodland Sustainability Advisory Committee.

PASSED AND ADOPTED by the City Council of the City of Woodland at a regular meeting of the City Council held on the 19th day of July, 2022, by the following vote:

AYES:

NOES:

ABSENT
ABSTAIN:
____________________________________
Mayra Vega, Mayor
ATTEST:
_______________________________
Ana B. Gonzalez, City Clerk

EXHIBIT A
City of Woodland calls on the State of California to enact the following solutions:

1. COMMIT TO 80% BELOW 1990 LEVELS OF GHG EMISSIONS AND NET NEGATIVE EMISSIONS BY 2030, accelerating existing state policy timelines.

2. SECURE A JUST TRANSITION FOR WORKERS, THEIR FAMILIES, AND COMMUNITIES WHO DEPEND ON FOSSIL FUEL INDUSTRIES, ensuring their economic well-being.

3. CLOSE THE CLIMATE GAP WHEN ENACTING CLIMATE POLICIES TO ENSURE

LOWER-INCOME COMMUNITIES AND COMMUNITIES OF COLOR ARE NO LONGER DISPROPORTIONATELY HARMED by the health and economic consequences of fossil fuel development, production, and use, and have equitable access to climate-friendly solutions.

4. ENACT BY 2025 THE SUITE OF POLICIES REQUIRED BY SCIENCE TO PUT US ON TRACK FOR NET-NEGATIVE EMISSIONS BY 2030:
a. ACCELERATE THE PHASE-OUT OF FOSSIL FUEL DEVELOPMENT,

PRODUCTION, AND USE
i. Immediately halt new oil and gas drilling and infrastructure development ii. Invest now and ramp up public-private efforts to transition fossil fuel workers to good quality jobs or early retirement
iii. Ensure significantly greater GHG-free transportation and mobility, including no new internal combustion vehicles licensed by 2030 iv. Secure 100% clean, distributed, resilient electricity and storage, including mobile assets such as electric vehicles, by 2030
v. Ensure significantly greater GHG-reduction in buildings including 100% electric appliances required in all new buildings, by 2023 b. INCREASE NATURE-BASED CARBON SEQUESTRATION
i. Protect and increase natural carbon sequestration from the atmosphere to secure an additional ~100+ MMT of CO2e annually by 2030 through major investments in healthy soils and improved agricultural practices; forest, wetland, and other habitat and vegetation protection and management; and climate-smart habitat restoration at scale in California starting no later than 2022
c. INVEST IN COMMUNITY RESILIENCE
i. Fund and support every California community by 2025 to:

1. Develop and implement resilience measures as currently required by state law, such as community resilience centers and resilience staffing to reduce deleterious climate impacts on human health, from increased heat, fire and smoke exposure to flooding, drought, and spread of disease

2. Establish clean energy community microgrids and battery storage linked to electric transportation, empowering communities to keep the lights on for critical facilities such as fire stations and hospitals during planned or unplanned outages
d. GENERATE THE FUNDS NEEDED FOR SPEED AND SCALE CLIMATE ACTION
i. Generate by no later than 2025 an estimated $12-20 billion per year in new state funds to pay for this urgently needed suite of policies from progressive and equitable financing mechanisms, such as frequent flyer fees, green bonds, and a carbon fee and dividend type program

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 19, 2022
ITEM #: I.9
SUBJECT: Construction Contract for the Fifth and Clover Streets Sewer Rehabilitation, CIP 22-18, and Re-allocate Project Funding Recommendation for Action: Staff recommends that the City Council adopt Resolution No. _____:

1.) Authorizing the City Manager to create a new capital project, the Fifth and Clover Streets Sewer Rehabilitation Project, CIP 22-18 and allocate $550,000 from CIP 08-21, Annual Sewer Repair and Replacement, to CIP 22-18; and

2.) Award a construction contract with C.E. Cox General Engineering for construction services in the amount of $400,579 for the Fifth and Clover Street Sewer Rehabilitation Project and approve construction contingencies of up to an additional 25% of the contract award amount ($100,144.75).

Staff Contact:

Chris Fong, Senior Associate Civil Engineer, (530) 661-5972, [email protected] Fiscal Impact:

The City has an ongoing program to repair and replace sewer collection lines throughout the City. The overall project budget for the annual sewer and replacement project is $5,049,180 in CIP 08-21 as identified in the FY 2022/23 budget approved by Council on June 21, 2022.

Since CIP 08-21 encompasses multiple projects, City staff are coming back to the Council at this time to move the costs for the Fifth and Clover Streets Sewer Rehabilitation Project to CIP 22-18 to allow better tracking of costs. The total project budget for CIP 22-18 will be $550,000. The construction contract for the Fifth and Clover Streets sewer rehabilitation work is for an amount of $400,579. Other items that make up the total project budget represent the amount allocated for construction management, inspection, and construction contingency.

Background:

City staff are continually reviewing the status of the City’s sewer collection system. Repair and replacement of sewer lines is based on information obtained from the Asset Management System and annual CCTV evaluation of sewer lines. Projects are identified based on criticality and budget. Through this process, staff has identified that multiple open trench replacement of sewer mains are necessary on Fifth Street between Clover and Grafton and on Clover Street between Fifth and Railroad.

Discussion:

The City worked with Laugenour and Meikle to put together the plans and specifications for the Fifth and Clover Streets Sewer Rehabilitation Project. City Council approved Resolution No. 7925 on June 7, 2022 to approve the plans and specifications and to authorize bid advertisement for the Fifth and Clover Streets Sewer Rehabilitation project.

The City advertised bids on June 8, 2022. On July 6, 2022, the City received 5 bids for CIP 22-18 for base bids ranging from $400,579 to $668,888. The Engineer’s estimate was $737,942. Per the bidding documents, low bid shall be determined by base bid alone. C.E. Cox General Engineering has been determined to be the lowest responsive, responsible bidder and has complied with all technical submittal requirements. Please see the following table for complete bid results.

With authorization to award the contracts, staff anticipates beginning construction in August 2022 and completion by the end of the calendar year. The construction contract is available for review at the City Clerk’s office.

Conclusion:

Staff recommends that the City Council adopt Resolution No. _____:

1.) Authorizing the City Manager to create a new capital project, the Fifth and Clover Streets Sewer Rehabilitation Project, CIP 22-18 and allocate $550,000 from CIP 08-21, Annual Sewer Repair and Replacement, to CIP 22-18; and

2.) Award a construction contract with C.E. Cox General Engineering for construction services in the amount of $400,579 for the Fifth and Clover Street Sewer Rehabilitation Project and approve construction contingencies of up to an additional 25% of the contract award amount ($100,144.75).

Prepared by: Chris Fong, Senior Associate Civil Engineer Reviewed by: Brent Meyer, Community Development Director/ City Engineer Attachments:

1. Resolution

82093.00006\8679936.2
RESOLUTION NO. ______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

APPROVING CONSTRUCTION CONTRACT FOR THE FIFTH AND CLOVER STREETS SEWER REHABILIATION, CIP 22-18, AND APPROPRIATE PROJECT

FUNDING
WHEREAS, the City Council approved the plans and specifications and authorized advertisement for bids on June 7, 2022; and the City of Woodland advertised for bids on June 8, 2022; and
WHEREAS, on July 6, 2022 the City of Woodland received 5 bids, and C. E. Cox General Engineering was determined to be the lowest responsive bidder with a base bid of $400,579.00; and
WHEREAS, the City of Woodland wishes to enter into a Construction Contract with C.E. Cox General Engineering for CIP 22-18, Fifth and Clover Streets Sewer Rehabilitation for an amount of $400,579 (base bid amount), and the City Council wishes to authorize its execution through adoption of this resolution; and
WHEREAS, the City of Woodland wishes to have a construction contingency of up to 25% of the construction contract amount ($100,144.75); and
WHEREAS, the City Council wishes to appropriate $550,000 from CIP 08-21, Annual Sewer Repair and Replacement, to CIP 22-18, Fifth and Clover Streets Sewer Rehabilitation.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WOODLAND AS FOLLOWS:

Section 1. The City Council hereby creates a new capital project, Fifth and Clover Streets Sewer Rehabilitation, CIP 22-18.

Section 2. The City Council hereby approves an appropriation of $550,000 in FYI 2022/23 from CIP 08-21, Annual Sewer Repair and Replacement to CIP 22-18, Fifth and Clover Streets Sewer Rehabilitation.

Section 3. The City Council hereby approves the Construction Contract with C.E. Cox General Engineering. in the amount of $400,579.00. The City Manager is hereby authorized and directed to execute the contract, subject to City Attorney approval. The City Attorney is hereby authorized to make clarifying and confirming changes so long as the total dollar amount authorized herein does not change.

Section 4. The City Council hereby approves a fifteen (25%) percent construction contingency in the amount of $100,144.75.

82093.00006\8679936.2
Section 5. Copies of the Construction Contract are available and on file in the City Clerk’s office, and are incorporated herein by reference and made a part of this Resolution.

PASSED AND ADOPTED this ___19th___ day of ___July___ 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Mayra Vega, Mayor
ATTEST:
_____________________________
Ana B. Gonzalez, City Clerk

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 19, 2022
ITEM #: I.10
SUBJECT: FY23 OTS STEP Grant Award Acceptance
Recommendation for Action: Staff recommends that the City Council adopt Resolution No. _____, (1) authorizing the City to accept the FY2022/23 Office of Traffic Safety (OTS) Selective Traffic Enforcement Program (STEP) Grant in the amount of $100,000 and (2) authorizing the City Manager to appropriate $100,000 in the OTS STEP Grant program budget in the State Grants Fund (325).

Staff Contact
Chief Derrek Kaff, 530-661-7865
Council Goal
This recommendation is consistent with the Council’s goals of 1) improving Woodland’s quality of life by ensuring the highest level of public safety by conducting effective traffic enforcement operations; 2) strengthening public safety and infrastructure by pursuing relevant and necessary training and procuring needed equipment and 3) enhancing governance and fiscal responsibility by pursuing supplemental sources of funding for special operations and equipment through grants.

Fiscal Impact
The OTS STEP grant will reimburse personnel overtime costs (total estimated at $80,476) associated with the identified traffic enforcement operations; associated training costs ($3,328), and the purchase of DUI checkpoint equipment ($13,065) and two radars ($3,127). There is no funding match required from the City.

Background
The goal of the Selective Traffic Enforcement Program through the California Office of Traffic Safety is to reduce the number of persons killed and injured in crashes involving alcohol and other primary collision factors. To attain this goal, “best practice” strategies will be conducted. The funded strategies may include:

DUI checkpoints, DUI saturation patrols, Distracted Driving saturations, primary collision factor enforcement operations, and bicycle and pedestrian enforcement operations, educational presentations, and personnel training. The program may also concentrate on speed, distracted driving, street racing, seat belt enforcement, operations at intersections with disproportionate numbers of traffic crashes, and special enforcement operations encouraging bicycle safety. These strategies are designed to earn media attention, thus enhancing the overall deterrent effect.

Discussion
The Police Department continues to be challenged by the rise in traffic related issues, including serious moving violations, driving under the influence incidents, and bicycle/pedestrian accidents. The General Fund is insufficient to fund the staffing and equipment the Department needs to address these traffic-related issues. This grant provides a 100% reimbursement on the costs associated with staffing and equipment and would provide the Police Department with funds to focus on operations specifically tailored to address serious moving violations, driving under the influence, and bicycle/pedestrian safety. Specifically, the grant will allow the Department to purchase two radar units to assist in speed enforcement.

To complement the enforcement efforts associated with the STEP grant, the Police Department and Engineering staff continue to work together on citywide and neighborhood speed management. Included is an identification of opportunities to improve coordination between workgroups to share information efficiently on

complaints received by the two departments. We have coordinated the utilization of volunteers to monitor and show presence in neighborhoods where speed complaints are common, and have been performing concentrated enforcement in areas identified as priorities between the two work groups.

Conclusion
Staff recommends that the City Council adopt Resolution No. _____, (1) authorizing the City to accept the FY2022/23 Office of Traffic Safety (OTS) Selective Traffic Enforcement Program (STEP) Grant in the amount of $100,000 and (2) authorizing the City Manager to appropriate $100,000 in the OTS STEP Grant program budget in the State Grants Fund (325).

Prepared by: Sgt. Ted Ruiz, Special Field Operations
Elle Murphy, Senior Management Analyst
Reviewed by: Anthony Cucchi, Deputy Police Chief
Approved by: Derrek Kaff, Police Chief
Attachments:

1. Resolution - FY23 OTS STEP Grant 2022-07-19

RESOLUTION NO. _______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND (1) AUTHORIZING THE CITY TO ACCEPT THE FY2022/23 OFFICE OF TRAFIC

SAFETY (OTS) SELECTIVE TRAFFIC ENFORCEMENT PROGRAM (STEP) IN THE AMOUNT OF $100,000, AND (2) AUTHORIZING THE CITY MANAGER TO APPROPRIATE $100,000 IN THE OTS STEP PROGRAM BUDGET IN THE STATE GRANTS FUND (325)
WHEREAS, the 2023 Selective Traffic Enforcement Program (STEP) grant through the California Office of Traffic Safety is designed to advance traffic safety by addressing the fulltime sworn officer needs of state, local, and tribal law enforcement agencies nationwide.; and WHEREAS, the STEP grant will provide 100 percent reimbursement of the personnel overtime, training and equipment costs for the grant period; and
WHEREAS, the Police Department was successfully awarded $100,000 in total reimbursement for personnel overtime, training and equipment costs as requested in the grant application; and WHEREAS, the Police Department will complete all programs, operations, and trainings over the grant period.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WOODLAND:

SECTION 1. That the City Council hereby authorizes the City to accept the FY23 Office of Traffic Safety (OTS) Selective Traffic Enforcement Program (STEP) Grant in the amount of $100,000 and
SECTION 2. That the City Council hereby authorizes the City Manager to appropriate $100,000 in the OTS STEP Grant program budget in the State Grants Fund (325).

PASSED AND ADOPTED by the City Council this 19th day of July 2022 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Mayra Vega, Mayor
ATTEST: APPROVED AS TO FORM:

Ana B. Gonzales, City Clerk Ethan Walsh, City Attorney

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 19, 2022
ITEM #: I.11
SUBJECT: Construction Contract for 2022 Road Maintenance Project, CIP 22-06 Recommendation for Action: Staff recommends that the City Council adopt Resolution No. ______, a resolution of the City Council to: 1) Approve a construction contract for the 2022 Road Maintenance Project, CIP 22-06; award the construction contract in the amount of $729,486 to George Reed Inc. with both approval and award contingent on the expiration of the bid protest period for this project; authorize a contract contingency up to 15% ($109,422.90) ; and authorize the City Manager to execute the construction contract and change orders; and 2) Approve a consultant services agreement for construction management and inspection services with Associated Engineering Consultants, Inc., in the amount of $97,556.00; authorize a contract contingency up to 10% ($9,755.60); and authorize the City Manager to execute the agreement and amendments.

Staff Contact:

Justin Lau, Junior Engineer, (530) 661-5960, [email protected] Fiscal Impact:

The project is identified in the current Capital Budget as CIP 22-06 with a project budget of $1,125,000. The project funding is comprised of $1,100,000 in Measure F funding, and $25,000 in Water Enterprise Funds to fund improvements associated with water utility conflicts. This project funding is consistent with the current approved Capital Budget and the Measure F Spending Plans.

The project budget includes the costs for design, project management, construction management/inspection and construction.

Background:

In November 2016, Woodland voters approved Measure F, which extended the ½ cent sales supplemental sales tax. The 12-year approval of Measure F, a General Tax, includes funding for general city services such as street maintenance. Measure F funding will be utilized to complete this project. Staff maintains a pavement management program that tracks pavement conditions and aims to address pavement maintenance on local streets with the Measure F funds.

Pavement maintenance typically refers to surface treatments such as slurry seal, chip seal, microsurfacing or other combination treatments. It may also include minor rehabilitation such as grinding and overlaying - where the top few inches of the asphalt surface is removed and replaced. Overlaying is typically performed when the underlying road structure is stable, but the asphalt surface is failing or beginning to fail. Further deteriorated roads that require significant rehabilitation or reconstruction are beyond the scope of the pavement maintenance program and are typically performed as standalone capital projects, often with grant funding.

The intent of the pavement maintenance program is to place surface treatment and perform minor rehabilitation to keep roads in good to moderate condition from further deterioration. The program generally focuses on local residential streets as they are often in a condition appropriate for pavement maintenance treatments. Throughout the life of Measure E and into Measure F, we have performed pavement maintenance in all areas of town and on every local street that required treatment. We are now shifting focus for a short time to address higher classification roadways that are in a condition that is conducive to these treatment types.

Discussion:

On May 17, 2022, Council approved plans and specifications for the project. On July 14, 2022, the City received three bids for construction of the project.

Staff has performed due diligence in reviewing the bids and the bids comply with the technical submittal requirements. The City received the following three responsive bids:

Bidder’s Name Base Bid Amount
George Reed Inc. $729,486.00
B&M Builders $811,575.30
Martin Brothers Construction $891,166.10
After reviewing the bid packages, staff has determined that George Reed Inc. is the lowest responsive, responsible bidder with a total bid of $729,486.

Staff is requesting that Council award the construction contract for the base bid, contingent on the City not receiving a valid, complete, bid protest prior to the expiration of the bid protest period on July 21, 2022. In the event that the City does receive a valid, complete protest prior to the expiration of the protest period, the protest will be reviewed and addressed in accordance with the bid specifications.

To provide adequate construction management and specialized inspection services for the project, staff requests that Council approve a consultant services agreement with Associated Engineering Consultants, Inc.

Staff is requesting that Council approve a construction contract contingency up to 15% to account for unforeseen conditions and a 10% contingency on the consultant contract for inspection of any additional work.

Staff anticipates construction starting in early August 2022 with completion by October 2022.

Conclusion:

Staff recommends that the City Council adopt Resolution No. ______, a resolution of the City Council to:
1) Approve a construction contract for the 2022 Road Maintenance Project, CIP 22-06; award the construction contract in the amount of $729,486 to George Reed Inc. with both approval and award contingent on the expiration of the bid protest period for this project; authorize a contract contingency up to 15% ($109,422.90) ; and authorize the City Manager to execute the construction contract and change orders; and 2) Approve a consultant services agreement for construction management and inspection services with Associated Engineering Consultants, Inc., in the amount of $97,556.00; authorize a contract contingency up to 10% ($9,755.60); and authorize the City Manager to execute the agreement and amendments.

Prepared by: Justin Lau, Junior Engineer
Reviewed by: Brent Meyer, Community Development Director / City Engineer Ken Hiatt, City Manager

Attachments:

1. Resolution

2. Project Location Map

RESOLUTION NO. ______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

APPROVING A CONSTRUCTION CONTRACT AND CONSULTANT AGREEMENT FOR THE 2022 ROAD MAINTENANCE PROJECT, CIP 22-06
WHEREAS, the City of Woodland has $1,125,000 of Measure F and Water Enterprise funds identified in the Capital Budget to maintain and extend the life of Woodland's street network, referred to as the 2022 Road Maintenance Project, CIP 22-06 (the “Project”); and WHEREAS, the City Council approved the plans and specifications and authorized bid advertisement on May 17, 2022; and
WHEREAS, the City opened bids on June 14, 2022, and of the 3 received bids, the lowest responsive, responsible bidder was George Reed Inc. determined by their base bid in the amount of $729,486; and
WHEREAS, the City wishes to award the construction contract for the base bid to George Reed Inc. in the amount of $729,486 and authorize a contingency up to 15%, with such award contingent on the City not receiving a valid bid protest prior to the expiration of the applicable bid protest period; and
WHEREAS, the City desires to have the construction management, inspection and testing performed by an experienced consultant that was selected by a qualifications based selection process; and
WHEREAS, the City wishes to approve the consultant services agreement for construction management and inspection services with Associated Engineering Consultants, Inc. in the amount of $97,556 and authorize contingency up to 10%; and WHEREAS, the City Council wishes to approve the construction contract with George Reed Inc. and the agreement with Associated Engineering Consultants, Inc. and authorize their execution through the adoption of this Resolution.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WOODLAND AS FOLLOWS:

Section 1. The City Council hereby approves the construction contract with George Reed Inc. in the amount of $729,486, subject to the conditions set forth in Section 3 of this Resolution.

Subject to Section 3 of this Resolution, the City Manager is hereby authorized and directed to execute the contract and change orders up to 15% of the original contract amount, subject to City Attorney approval. The City Attorney is hereby authorized to make clarifying and conforming changes so long as the total dollar amount authorized herein does not change.

Section 2. The City Council hereby approves the consultant services agreement with Associated Engineering Consultants, Inc. in the amount of $97,556, subject to the conditions set

forth in Section 3 of this Resolution. Subject to Section 3 of this Resolution, the City Manager is hereby authorized and directed to execute the agreement and amendments up to 10% of the original contract amount, subject to City Attorney approval. The City Attorney is hereby authorized to make clarifying and confirming changes so long as the total dollar amount authorized in the Agreement does not change.

Section 3. This Resolution shall be effective on July 22, 2022, provided that the City does not receive a valid bid protest regarding the Project on or before July 21, 2022. In the event that the City does receive a bid protest regarding the Project on or before July 21, 2022, the protest will be reviewed and addressed in accordance with the bid specifications. If the protest is deemed valid, this Resolution shall not take effect and the City shall address the bid protest prior to approving or awarding a contract for the Project.

Section 4. Copies of the Construction Contract and Consultant Agreement for Construction Management and Inspection Services are available and on file in the City Clerk’s office, and are incorporated herein by reference and made a part of this Resolution.

PASSED AND ADOPTED this ________ day of ___________ 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Mayra Vega, Mayor
ATTEST:
_____________________________
Ana B. Gonzalez, City Clerk

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 19, 2022
ITEM #: I.12
SUBJECT: 2022 Spring Lake Parks Project, CIP 20-03; Award Construction Contract Recommendation for Action: Staff recommends that the City Council adopt Resolution No. _____, a resolution of the City Council to 1) Appropriate $5,239,253 of additional Fund 640 - SLIF Parks & Recreation funding to the project; and 2) Approve a construction contract for the 2022 Spring Lake Parks Project, CIP 20- 03; award the construction contract in the amount of $4,202,700 to Olympic Construction, Inc.; authorize a contract contingency up to 10% ($420,270); and authorize the City Manager to execute the construction contract and change orders; and 3) Approve a consultant services agreement for construction management and inspection services with Associated Engineering Consultants, Inc. in the amount of $601,958; authorize a contract contingency up to 10% ($60,195.80); and authorize the City Manager to execute the agreement and amendments.

Staff Contact:

Clara Olmedo, Associate Engineer, (530) 661-5824, [email protected] Fiscal Impact:

The approved Capital Budget includes funding for three Spring Lake Parks: Jack Slaven, Rick Gonzales Sr. and Spring Lake Park. The current approved budget totals $1,146,417 for the project, consisting of $670,000 SLIF Parks & Recreation funding (Fund 640) in FY2019/20 and $476,417 in Spring Lake Capital funding (Fund 594) in FY2020/21. Additional funding of $5,239,253 is required to construct the three parks; the additional funding is proposed to come from the Parks SLIF Fund. With the recommended action to appropriate $5,239,253 of additional Parks SLIF Funds, the total project budget will increase to $6,385,670.

The Park SLIF fund does not currently have sufficient reserves to cover the entire project costs discussed herein. The preliminary reserve balance at the end of fiscal year 2021/22 is approximately $4.3 million. Staff is anticipating additional Park SLIF revenues to be collected over the next year, as development within the Spring Lake area continues. In the event that sufficient new revenues are not collected prior to completion of the park projects, other developer paid funds that have been collected in Spring Lake, known as set-aside funds, will need to be temporarily borrowed internally until sufficient Park SLIF development revenue is collected. Based on a review of the projects anticipated to be built with these set-aside funds and the timing of their expected construction, staff believes internally borrowing these funds for cash flow purposes will not result in significant delays to any project. However, in the event that development activity in Spring Lake occurs at a slower than expected pace, and the related Park SLIF revenues are not collected, then projects that may have needed these set-aside funds could be delayed.

Background:

The Spring Lake Specific Plan includes three neighborhood parks and a central park. The first neighborhood park, Jack Slaven Park, was built in 2010 and is located on Miekle Avenue and Ortiz Avenue. The construction of this park developed 6.7-acres of park improvements and left 1.3-acres undeveloped.

The improvements completed with the first construction phase of Jack Slaven Park included:
• Splash Pad
• Multi-use turf area to accommodate youth soccer field • Playground area and equipment for 2-5 aged and 5-12 aged children • Benches, pathway lighting, drinking fountains

• Paved paths with connections to adjoining greenbelt network • Group and small picnic shelters
• Restroom and maintenance building
• Low water use landscaping
The second construction phase will include:
• Dog Exercise Area
• Native Play Area
• Multi-use Sports Court
The second park, Rick Gonzales Sr. Park, was built in 2018 and is located on Miekle Avenue and Centennial Drive adjacent to Spring Lake Elementary School. This park is 10 acres, of which 7 acres were constructed with the first phase and 3 acres remain unimproved.

The improvements completed with the first construction phase of Rick Gonzales Sr. Park included:
• 7-acre improvement area
• Multi-use turf area to accommodate a youth soccer field and a T-Ball size baseball field • Playground area and equipment for 2-5 aged and 5-12 aged children • Benches, pathway lighting, drinking fountains
• Paved and decomposed granite paths with connections to adjoining greenbelt network and fitness stations • Group and small picnic shelters
• Restroom and maintenance building
• Low water use landscaping
The second construction phase of Rick Gonzales Sr. Park will include:
• Tennis court (with pickle ball markings)
• Full basketball court
• Expansion of multi-use turf field
• Completion of native landscape areas
The third neighborhood park, Spring Lake Park, is located on Shellhammer Dr. and Osborn Dr. Two acres of this 8 acre park were improved in 2018 concurrently with the first phase of Rick Gonzales. At the time the first phase of the phase was under construction, the subdivision surrounding the park was still being developed and many of the homes near the park had not yet been occupied. The majority of the amenities for this park were therefore deferred until the remaining 6 acres were ready to be improved and additional residents moved in to the neighborhood.

The improvements completed with the first construction phase included the following park improvements:
• 2 acre improvement area
• Multi-use turf area
• Playground area and equipment for young children (ages 2-5) • Native play area
• Small picnic area
The second construction phase includes:
• Playground area and equipment for elementary aged children • Restroom and maintenance shed
• Group picnic shelter
• Multi-sports court
• Native plantings
• Paved and decomposed granite paths with connections to adjoining greenbelt

• Benches, pathway lighting, drinking fountains
• Youth soccer field
• Un-programmed Open Lawn
Discussion:

On May 12, 2022, the City received two bids for construction of the project. Staff has performed due diligence in reviewing the bids and the bids comply with the technical submittal requirements. The City received the following bids:

Bid Summary
Bidder Base Bid Amount Alternate Total Bid +
Alternate
Olympic Land
Construction, Inc.
$3,144,005.00 $1,058,715.00 $4,202,700.00
R & R Pacific
Construction
$4,434,999.58 $1,609,739.50 $6,044,739.08
Olympic Land Construction, Inc. has been determined to be the lowest responsible, responsive bidder, which, per the bidding documents, was determined by the base bid amount plus alternate.

Staff recommends awarding the base bid plus the alternate.

To provide adequate construction management and specialized inspection and testing services for the project, staff is requesting that the Council approve a consultant services agreement with AEC in the amount of $601,958. AEC is on the City’s construction management and inspection services on-call list to be called upon on an as-needed basis. The on-call list was selected in September 2018 as part of a Request for Qualifications (RFQ) for construction management and inspection services. AEC managed Phase 1 of Rick Gonzales Sr. Park and Spring Lake Park among other City projects.

Staff is requesting that Council approve a contingency up to 10% on both the construction and consultant contracts to account for the work and inspection associated with unforeseen conditions with the project. This contingency percentage for both contracts is based on staff’s experience with similar park projects. Staff anticipates construction starting in late August 2022, with completion by Spring 2023; weather permitting. The parks are anticipated to be fully open to the public late Spring 2023 after the plant establishment period has ended.

Conclusion:

Staff recommends that the City Council adopt Resolution No. _____, a resolution of the City Council to 1) Appropriate $5,239,253 of additional Fund 640 - SLIF Parks & Recreation funding to the project; and 2) Approve a construction contract for the 2022 Spring Lake Parks Project, CIP 20-03; award the construction contract in the amount of $4,202,700 to Olympic Construction, Inc.; authorize a contract contingency up to 10% ($420,270); and authorize the City Manager to execute the construction contract and change orders; and 3) Approve a consultant services agreement for construction management and inspection services with Associated Engineering Consultants, Inc. in the amount of $601,958; authorize a contract contingency up to 10% ($60,195.80); and authorize the City Manager to execute the agreement and amendments.

Prepared by: Clara Olmedo, Associate Engineer
Reviewed by: Brent Meyer, Community Development Director / City Engineer

Attachments:

1. Resolution

82093.00001\8555510.2
RESOLUTION NO. ___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

APPROVING A CONSTRUCTION CONTRACT AND CONSULTANT AGREEMENT FOR THE 2022 SPRING LAKE PARKS PROJECT; CIP 20-03
WHEREAS, the City of Woodland included funding in the Capital Budget for the 2022 Spring Lake Parks, CIP 20-03 (the “Project”); and
WHEREAS, the City Council approved the Spring Lake and Jack Slaven Master Plans on October 19, 2021 for approval; and
WHEREAS, the City Council approved the Rick Gonzales Sr. Park Master Plan on January 18, 2022 for approval; and
WHEREAS, the City Council approved the plans and specifications and authorized bid advertisement on May 10, 2022; and
WHEREAS, the City Council wishes to appropriate $5,239,253 of additional SLIF Parks & Recreation funding (Fund 640) to the project and bring the total project budget to $6,385,670; and
WHEREAS, the City opened bids on June 28th, 2022, and of the two received bids, the lowest responsive, responsible bidder was Olympic Land Construction, Inc. with a base bid plus alternate in the amount of $4,202,700 ; and
WHEREAS, the City wishes to award the construction contract to Olympic Construction, Inc. in the amount of $4,202,700 and authorize a contingency up to 10% ($420,270); and WHEREAS, the City desires to have the construction management, inspection and testing performed by an experienced consultant that has managed similar recent large roadway construction projects for the City; and
WHEREAS, the City wishes to approve the consultant services agreement for construction management and inspection services with Associated Engineering Consultant, Inc. in the amount of $601,958 and authorize contingency up to 10% ($60,195.80); and WHEREAS, the City Council wishes to approve the above mentioned contracts and authorize their execution through the adoption of this Resolution; and

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WOODLAND AS FOLLOWS:

Section 1. The City Council hereby authorizes the appropriation of $5,239,253 of additional SLIF Parks & Recreation funding (Fund 640) to the project and bring the total project budget to $6,385,670 for the Spring Lake Parks Project; CIP 20-03.

82093.00001\8555510.2
Section 2. The City Council hereby approves the construction contract with Olympic Land Construction, Inc. in the amount of $4,202,700. The City Manager is hereby authorized and directed to execute the contract and change orders up to 10% ($420,270) of the original contract amount, subject to City Attorney approval. The City Attorney is hereby authorized to make clarifying and conforming changes so long as the total dollar amount authorized herein does not change.

Section 3. The City Council hereby approves the consultant services agreement with Associated Consultant Engineering, Inc. in the amount of $601,958. The City Manager is hereby authorized and directed to execute the contract and change orders up to 10% ($60,195.80) of the original contract amount, subject to City Attorney approval. The City Attorney is hereby authorized to make clarifying and conforming changes so long as the total dollar amount authorized herein does not change.

PASSED AND ADOPTED by the City Council of the City of Woodland at a regular meeting of City Council held on the 19th day of July 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Vicky Fernandez, Mayor Pro Tem
ATTEST:
______________________________
Ana B. Gonzalez, City Clerk

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 19, 2022
ITEM #: I.13
SUBJECT: Purchase of Magnesium Hydroxide MgOH for the Water Pollution Control Facility
Recommendation for Action: Staff recommends that the City Council adopt Resolution No. _____, authorizing the City Manager to purchase $282,000 of magnesium hydroxide from Hill Brothers Chemical Company in FY22.

Staff Contact
Shane Carlsen, Treatment Plant Superintendent, (530)661-2054, [email protected].

Council Goal
Ensure that the City’s physical infrastructure is planned, funded, and maintained to provide for current and future community needs, in support of commercial, recreational, and environmental requirements and standards, while managing the overall cost consistent with available resources.

Fiscal Impact
No additional funds are being requested as part of this action. The FY22 Water Pollution Control Facility (WPCF) budget allocated $195,000 for the purchase of MgOH. When it became apparent that the MgOH demand was underestimated, certain preventative maintenance projects were rescheduled to offset the increase in chemical costs.

Background
The use of MgOH as part of the wastewater treatment process at the WPCF is required to meet the City’s National Pollutant Discharge Elimination System permit and is regulated by the Regional Water Quality Control Board.

Dosing the effluent with MgOH to the required Ph is necessary to create an environment that supports the biologic digestion of waste at the WPCF. When the effluent’s Ph goes beyond a certain range, the organisms die and the biologic treatment of the waste ceases. That treatment is essential in maintaining an acceptable final effluent quality treatment process.

Many factors can cause variations in MgOH demand. The primary driver is potable water supply source because the alkalinity of ground water and surface water are quite different. The actions of treatment plant customers, Woodland’s residents and local businesses, also impact the Ph of the effluent.

Discussion
Chemical dosing of the secondary process is used to control the final effluent Ph. Sufficient alkalinity is required to support the biological process and prevent the Ph from dropping below the permitted limits. The volume of chemicals needed is difficult to anticipate months or even weeks in advance. Staff’s annual estimates are usually close to the required dosage. However, during the last fiscal year, the potable water supply has fluctuated with curtailments.

The FY22 Water Pollution Control Facility (WPCF) budget allocated $195,000.00 for the purchase of MgOH. A larger than anticipated volume of MgOH was required to maintain the treatment biology. In June 2022, the Council authorized additional spending up to $246,000 from the WPCF budget on MgOH. The year-end accounting however indicates that the request was $36,000 short of the required amount.

This is not a request for additional funding, this is simply a request for the authority to purchase more chemical.

Because the contract exceeds $200,000, council approval is required for the purchases.

Conclusion
Staff recommends that the City Council adopt Resolution No. _____, authorizing the City Manager to purchase $282,000 of magnesium hydroxide from Hill Brothers Chemical Company in FY22.

Prepared by: Shane Carlsen, Treatment Plant Superintendent.

Reviewed by: Craig Locke, Public Works Director
Attachments:

1. Hill Brothers-MgOH-Resolution-July 2022

RESOLUTION NO. __________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND ADOPTING AND APPROVING THE CITY MANAGER’S TO PURCHASE MAGNESIUM HYDROXIDE

FROM HILL BROTHERS CHEMICAL COMPANY, IN AN AMOUNT NOT-TO-EXCEED $282,000.00 FOR FY22
WHEREAS, the use of alkalinity chemicals as part of the wastewater treatment process at the City’s Water Pollution Control Facility (WPCF) is a required element of the City’s National Pollutant Discharge Elimination System (NPDES) permit and is regulated by the Regional Water Quality Control Board.

WHEREAS, dosing with MgOH controls PH levels in the effluent and maintains a heathy environment for the treatment biology to grow and thrive which maintains acceptable final effluent quality; and WHEREAS, the volume of MgOH necessary to maintain the treatment plant biology is estimated prior to the beginning of the Fiscal year and unforeseen changes can have significant impacts on the water chemistry and the cost of chemicals; and
WHEREAS, the total authorization for FY 22 is to be $282,000, including the $246,000 already spent to date out of the treatment plant’s FY22 budget; and
WHEREAS, funding for these chemicals is already available in the FY22 budget and, no additional funds are being requested at this time.

NOW, THEREFORE, BE IT RESOLVED
SECTION 1. The above recitals are true and correct and adopted herein by this reference.

SECTION 3. That the City Council hereby authorizes The City Manager to approve the purchase with Hill Brothers Chemical Company, in an amount not-to-exceed $282,000.00 for FY22 for magnesium hydroxide.

PASSED AND ADOPTED this 19th day of July, 2022 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_________________________________
Mayra Vega, Mayor
APPROVED AS TO FORM:
_________________________________________
Ethan Walsh, City Attorney
ATTEST:
_________________________________________
Ana Gonzalez, City Clerk

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 19, 2022
ITEM #: I.14
SUBJECT: Agreement with Woodland Police Officers' Association (WPOA) Recommendation for Action: Staff recommends that the City Council adopt Resolution No. _____, implementing a three (3) year agreement (July 1, 2022 to June 30, 2025) with the Woodland Police Officers' Association (WPOA) as described herein. Resolution No. 7948, which was adopted on July 5, 2022, is hereby replaced and superseded in its entirety by this Resolution.

Fiscal Impact
The current labor agreement for the WPOA covers salary and benefits for roughly 70 full-time equivalent positions at an annual cost of approximately $11.2 million. The terms of the proposed new contract are expected to result in a 9.2% increase in total compensation over the three-year period. This increase will add approximately $3.4 million in total employee compensation costs, and adds $300,000 (averaging $100,000 per year) over the funding level assumed in the development of the FY2022/23 budget forecast. Approximately 90% of this bargaining group's costs are funded through the City's General Fund, with the balance funded through various special revenue funds and special sales tax Measures F and R.

Background
The current labor agreement between the City and WPOA expired on June 30, 2022. In anticipation of this, the City began negotiating with WPOA on a successor labor agreement in February 2022, and reached a tentative agreement in mid-June. The tentative agreement was presented to and ratified by the MMPA membership, and tonight’s recommended Council action would formally ratify the terms of the new three (3) year agreement with WPOA.

The final agreement was originally presented to and approved by Council on July 7, 2022. However, following the meeting, staff noted that the attached agreement and resolution did not incorporate all changes, and therefore a revised Council approval is necessary.

Discussion
The proposed agreement provides for increases in salaries and the cost of certain other benefits for covered employees while maintaining structural changes to the overall benefit package negotiated in prior agreements.

The new contract also provides for ongoing stability in medical insurance rates, while at the same time providing adjustments reflecting anticipated cost of living adjustments and promoting retention and recruitment of employees.

The major terms of the contract are as follows:

Cost of Living Adjustments (COLAs)
 July 1, 2022 4.0%
 January 1, 2023 1.0%
 July 1, 2023 2.0%
 January 1, 2024 2.0%
 July 1, 2024 2.0%
 January 1, 2025 1.0%

Shift Differential Pay
Employees regularly assigned to work swing shift will receive a shift differential of 2% of base pay for all regularly scheduled hours worked on swing shift, and employees assigned to work graveyard shift will receive a shift differential of 3% of base pay.

Medical Health Insurance
The City and WPOA have agreed to increases in the amount contributed by the City for health insurance. The contribution will increase by 3% on January 1, 2023 and 4% thereafter. The maximum monthly City contribution will be as follows:

Tier 1/1/2023 1/1/2024 1/1/2025
Employee Only $967.77 $1,006.48 $1,046.74
Employee Plus One $2,031.07 $2,112.31 $2,196.80
Employee Plus Family $2,596.76 $2,700.63 $2,808.66
*If the CalPERS PORAC rates increase by more than ten percent (10%) in any given year, the City shall increase the contribution by fifty percent (50%) of the amount over the ten percent (10%) increase.

Retiree Medical
For employees hired after July 1, 2006, the City will increase its contribution to the Retiree Health Savings Plans (RHSP) from $50/month to $100/month.

Sick Leave Accrual
Sick leave accrual is increased from eight (8) hours per month to ten (10) hours per month.

Conclusion
Staff recommends that the City Council adopt Resolution No. _____, implementing a three (3) year agreement (July 1, 2022 to June 30, 2025) with the Woodland Police Officers' Association (WPOA) as described herein. Resolution No. 7948, which was adopted on July 5, 2022, is hereby replaced and superseded in its entirety by this Resolution.

Prepared by: Sheila McShane, Human Resources Manager
Approved by: Kim McKinney, Director of Administrative Services.

Attachments:

1. WPOA MOU July 2022-June 2025 FINAL (1)-c1

MEMORANDUM OF UNDERSTANDING

BETWEEN THE
WOODLAND POLICE OFFICERS’ ASSOCIATION
OF THE

CITY OF WOODLAND
The City of Woodland and the Woodland Police Officers' Association, representing employees employed by the City of Woodland in the classifications of Police Officer, Community Services Officer, Crime Prevention Specialist, Senior Police Records Specialist and Police Records Specialist by and through their authorized representatives, hereby ratify as and for a Memorandum of Understanding the attached Resolution entitled "A Resolution of the City Council of the City of Woodland Approving Certain Terms and Conditions for Police Employees" and the exhibits appended hereto, and recommend that the same be adopted by the City Council of the City of Woodland. Provisions outlined in this Resolution shall be incorporated into the City's adopted Personnel Rules and Regulations and, thereafter, the attached Resolution shall be used for the purpose of interpreting the specific rules and regulations addressed. City Council Resolution No. 7948, which was adopted on July 5, 2022, is hereby replaced and superseded in its entirety by this Resolution, and is of no further force or effect. In resolving questions of interpretation the Resolution shall in all cases be the primary source.

DATED:

David Shepard, President of the Representative of the
Woodland Police Officers’ Association City of Woodland
The foregoing Resolution and exhibits appended thereto hereby are approved by the City Council of the City of Woodland on this 19th day of July 2022.

Mayor

Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
2 RESOLUTION NO.

MEMORANDUM OF UNDERSTANDING

BETWEEN THE

CITY OF WOODLAND

AND THE
WOODLAND POLICE OFFICERS’ ASSOCIATION

TABLE OF CONTENTS
ARTICLE I - GENERAL PROVISIONS............................................................................5

1.1 Recognition ...........................................................................................................5

1.2 Term ......................................................................................................................5

1.3 Peaceful Performance ...........................................................................................5

1.4 Salary Survey ........................................................................................................5

1.5 Base Rate of Pay ...................................................................................................5

1.6 Regular Rate of Pay ..............................................................................................5 ARTICLE II – COMPENSATION .....................................................................................6

2.1 Salary ....................................................................................................................6

2.2 Uniform Allowance...............................................................................................6

2.3 Personal Property ..................................................................................................7

2.4 City Equipment and Clothing Return....................................................................7

2.5 Call-Back Pay .......................................................................................................8

2.6 Departmental Meetings and Training ...................................................................8

2.7 Overtime Pay.........................................................................................................9

2.10 On-Call Pay .....................................................................................................11

2.11 Longevity Pay..................................................................................................11 ARTICLE III - SPECIAL ASSIGNMENTS.....................................................................12

3.1 Field Training Officer .........................................................................................12

3.2 Corporal ..............................................................................................................12

3.3 Canine Officer.....................................................................................................12

3.4 Bilingual Pay.......................................................................................................13 ARTICLE IV - EDUCATIONAL INCENTIVE...............................................................13

4.1 POST Certificates ...............................................................................................13

4.2 Training and Travel Expenses.............................................................................13 ARTICLE V - MEDICAL AND RELATED BENEFITS ................................................14

5.1 Medical Insurance ...............................................................................................14

Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
3 5.2 Medical Insurance Upon Retirement ..................................................................15

5.3 Sick Leave...........................................................................................................17

5.4 Dental Insurance .................................................................................................17

5.5 Vision/Optical .....................................................................................................17

5.6 Life Insurance .....................................................................................................17

5.7 Flexible Spending Account.................................................................................17

5.8 Use of Tobacco Products ....................................................................................18 ARTICLE VI - LEAVES...................................................................................................18

6.1 Holidays ..............................................................................................................18

6.2 Vacation ..............................................................................................................18

6.3 Vacation Accrual.................................................................................................18

6.4 Vacation Accumulation.......................................................................................18

6.5 Sick Leave...........................................................................................................19

6.6 Other Leave.........................................................................................................19

6.7 Bereavement Leave.............................................................................................19

6.8 Catastrophic Leave Bank ....................................................................................19 ARTICLE VII - WORK HOURS......................................................................................20

7.1 Sworn Schedule...................................................................................................20

7.2 Non-Sworn 4/10 Work Schedule ........................................................................20

7.3 Non-Sworn 9/80 Work Schedule ........................................................................20 ARTICLE VIII - LIGHT/LIMITED DUTY......................................................................22

8.1 Light/Limited Duty .............................................................................................22 ARTICLE IX - PERS RETIREMENT ..............................................................................23

9.1 PERS Retirement ................................................................................................23

9.2 Miscellaneous Members .....................................................................................24 ARTICLE X - EMPLOYMENT PROBATION................................................................25

10.1 Probation .........................................................................................................25 ARTICLE XI - MEMORANDUM OF UNDERSTANDING ..........................................26

11.1 No Discrimination ...........................................................................................26

11.2 Modification ....................................................................................................26

11.3 Separability of Provisions ...............................................................................26 ARTICLE XII - MANAGEMENT RIGHTS ....................................................................27

12.1 Management Rights.........................................................................................27 ARTICLE XIII – AGENCY DUES DEDUCTION ..........................................................28

Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
4 13.1 Employees in Association ...............................................................................28 ARTICLE XIV – SEPARATION FROM SERVICE .......................................................29

14.1 Dismissal .........................................................................................................29

14.2 Lay-Off............................................................................................................29

14.3 Interpretation ...................................................................................................33

14.4 Mediation.........................................................................................................33 ARTICLE XV – ASSOCIATION TIME BANK..............................................................34

15.1 Association Time Bank ...................................................................................34 ARTICLE XVI OTHER COMPENSABLE ITEMS.........................................................34

16.1 Other Compensable Items Not Set Forth Herein.............................................34

Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
5 ARTICLE I - GENERAL PROVISIONS

1.1 Recognition

1.1.1 The City recognizes the Woodland Police Officers’ Association (WPOA) as the sole and exclusive representative for full time employees of the City of Woodland in the classifications of Police Officer, Community Services Officer, Senior Police Records Specialist, Crime Prevention Specialist, and Police Records Specialist.

1.2 Term

1.2.1 This Memorandum of Understanding (MOU) shall be in effect from July 1, 2022, and shall remain in full force and effect through 11:59 p.m. on June 30, 2025.

1.3 Peaceful Performance

1.3.1 The Association agrees that during the term of this Memorandum of Understanding the Association will not engage in, encourage, sanction, support, any:
a. Strikes;
b. Mass resignations;
c. Mass absenteeism.
d. Picketing which would involve suspension of or interference with normal work of this department; or,
e. Any other similar actions, which could involve suspension of or interference with any work of this department.

1.4 Salary Survey

1.4.1 Total compensation survey shall be conducted prior to negotiations using the following cities: Davis, Lincoln, Lodi, Manteca, Rocklin, West Sacramento and Yuba City. The total compensation shall include and be limited to the following:
top step salary, maximum education incentives, maximum POST Certificates, uniform allowance, maximum longevity, employee contribution to the Public Employees Retirement System paid on behalf of employee by employer, and employer contribution towards family medical, dental and vision insurance.

1.5 Base Rate of Pay

1.5.1 Base rate of pay is defined as the straight time (hourly) rate of pay, excluding premiums and incentives.

1.6 Regular Rate of Pay

1.6.1 Regular rate of pay is defined as the rate of pay paid to an employee which includes:
longevity pay, FTO pay, corporal pay, bilingual pay, holiday in-lieu pay, POST and

Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
6 education incentives, medical in-lieu pay, and any other premium pay as required by the Fair Labor Standards Act (FLSA).

ARTICLE II – COMPENSATION

2.1 Salary

2.1.1 All classifications shall receive the following salary increases:
 Effective July 1, 2022, four percent (4%) salary increase.  Effective January 1, 2023, one percent (1%) salary increase.  Effective July 1, 2023, two percent (2%) salary increase.  Effective January 1, 2024, two percent (2%) salary increase.  Effective July 1, 2024, two percent (2%) salary increase.  Effective January 1, 2025, one percent (1%) salary increase.

2.1.2 Senior Police Records Specialist shall be benchmarked ten percent (10%) above Police Records Specialist.

2.2 Uniform Allowance

2.2.1 New Police Officers shall receive one set of Level IIIA soft body armor upon hire.

The City will replace soft body armor within six (6) months prior to the expiration of the manufacturer’s warranty.

2.2.2 The City shall provide each newly hired Police Officer, Community Service Officer and Police Records Specialist with a set of uniforms consisting of:

1. One Long Sleeve Shirt

2. Two Short Sleeve Shirts

3. Two Uniform Trousers

4. One Winter Jacket

5. One Pants Belt

6. Eight Shoulder Patches

7. Baseball Cap (Police Officers Only)

8. Beanie (Police Officers Only)

9. Raincoat (Police Officers Only)

10. One Pink Polo Shirt (Police Records Specialist Series Only)

11. Two Pink Uniform Patches (Police Officers and Community Services Officers Only)

Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
7 In the event the City of Woodland mandates a uniform change the employees shall have eighteen (18) months to transition to the new uniforms. If the City requires the transition to be completed in less than eighteen (18) months, the City will incur the costs.

If the Chief or Police approves the Association’s request for a uniform change, the change shall be implemented over six (6) months.

2.3 Personal Property

2.3.1 Personal property which is destroyed or damaged in the course of employment shall be repaired or replaced by the City of Woodland.

2.3.2 Personal property are those items necessary during job-related activities. Items include uniforms, eyewear, false teeth, cell phones, and watches.

2.3.3 Personal property shall not include those items not required for job related activities. Items not included are necklaces or chains; earrings, bracelets, and other jewelry.

2.3.4 The total payable claims for non–prescription glasses shall be $100.00 and $175.00 for prescription glasses per occurrence. The total payable claims for watches shall be $50.00 per occurrence.

2.3.5 Personal property claims must have a police report or memo to the Chief of Police attached to the claim identifying loss or damage in the course of a law enforcement action.

2.4 City Equipment and Clothing Return

2.4.1 City furnished equipment remains in the ownership of the City and must be returned when employee leaves employment.

2.4.2 Safety Equipment Issued
The City shall provide each police officer the below listed safety equipment to use in the performance of their duties:

1. Handgun and ammunition

2. Handgun holster

3. Three hand gun magazines and magazine holder

4. Taser and Taser holster

5. Sam Browne Belt and four keepers

6. Handcuffs and handcuff case

7. Radio and radio holder

8. Riot baton and baton holder

Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
8 9. ASP and ASP holder

10. Pepper spray and pepper spray holder

11. Flashlight (rechargeable) and flashlight holder

12. Body armor (Level III A)

13. Riot helmet

14. Gas Mask and carrier

2.4.3 Disposition of Service Weapon
Upon a disability or service retirement each sworn employee shall be given the opportunity to purchase their issued service weapon without magazines, as long as they have a minimum of ten (10) years of service with the City. The purchase price of the service weapon shall be based on the following number or years of service to the City.

Years of Service Cost of Weapon
10 $100.00
15 $ 50.00
20 or more $ 1.00
Purchasing the service weapon at the time of retirement may be denied for a psychological or stress related disability retirement.

The employee shall pay all transfer fees changing ownership from the City to the employee.

2.5 Call-Back Pay

2.5.1 Employees called back to duty or required to appear in court shall be compensated at one and one-half (1-1/2) times their regular rate of pay for four (4) hours or the number of hours actually spent on duty or in court, whichever is greater.

2.5.2 Call-back minimum compensation shall not be provided to employees who are called back to correct incomplete or substandard work. Employees will not be called back to correct faulty work if the correction can reasonably await the start of the employee's next regularly scheduled shift. If an employee is called back to correct incomplete or substandard work, overtime shall be paid for actual time spent.

2.6 Departmental Meetings and Training

2.6.1 Employees on their day off who are required to attend a meeting or training, will be compensated at the rate of one and one-half (1-1/2) times their regular rate for a minimum of four (4) hours.

Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
9 2.6.2 When an employee is required to attend a scheduled meeting on a regularly scheduled duty day and there is less than eight hours between the time an officer went off duty and their next regularly scheduled shift, compensation will be at the rate of one and one half (1-1/2) times their regular rate for a minimum of four (4) hours.

2.6.3 A required scheduled meeting requires personal notification to the employee at least forty-eight (48) hours prior to the meeting time.

2.6.4 Employees required to attend a scheduled meeting on a regularly scheduled duty day where the time of occurrence is contiguous with the beginning or ending of the employee's shift, will be compensated at the rate of one and one-half (1-1/2) times their regular rate for the actual time spent in attendance.

2.6.5 Contiguous means connected to the employee's regular duty schedule, or if the meeting or duty day were continued, it would have been contiguous to the employee's regular duty schedule and would be less than four (4) hours.

2.6.6 Employees required to attend a scheduled meeting on a regularly scheduled duty day where there has been more than eight (8) hours between the conclusion of their last duty shift and the scheduled meeting, shall be compensated at the rate of one and one half (1-1/2) times their regular rate of pay for a minimum of four (4) hours.

However, in no event will an officer be compensated for more than would result if the meeting or assignment were scheduled in a way as to be contiguous with the officer's regularly scheduled shift. (Example: If an officer was off duty at 12 midnight and was required to attend a meeting at 1:00 p.m. which lasted until 2:00 p.m., and who was scheduled to return to work at 3:00 p.m., the maximum compensation allowable would be two (2) hours at one and one-half (1-1/2) times.)

2.6.7 If an employee volunteers for a committee assignment, and the particular committee is scheduled to meet on the officer's day off, the officer may attend the committee meeting and be compensated at one and one-half (1-1/2) times their regular rate for the actual time in attendance at the meeting.

2.7 Overtime Pay

2.7.1 Employees who work in excess of their regularly scheduled shift or forty (40) hours per workweek shall be compensated at a rate of one and one-half (1-1/2) times their regular rate of pay. All paid time shall count as time worked for purpose of calculating overtime.

2.7.2 The Department shall not cancel overtime without at least forty-eight (48) hours prior notice. If the Department cancels overtime with less than forty-eight (48) hours’ notice, on a n employee’s regularly scheduled day off, the City shall pay the employee one hundred and forty dollars ($140.00) for the cancellation. Only one occurrence can be claimed for any one day off.

Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
10 If the overtime is cancelled with less than forty-eight (48) hours’ notice and the overtime was on a regularly scheduled shift, the employee shall be paid at the rate of eighty dollars ($80.00.00) per occurrence. Only one occurrence can be claimed per day. Over time assigned contiguous to the current shift and cancelled during the same shift shall not result in cancellation pay.

2.7.3 Overtime may be taken in cash or in the form of Compensatory Time Off (CTO).

CTO time off shall be earned at the rate of time and one half to a maximum accrual of eighty (80) hours. Employees may elect to accrue CTO or be paid in cash.

2.8 Compensatory Time Usage

2.8.1 CTO requests shall be approved up to one (1) below minimum staffing. Any CTO requests which would cause the affected shift to be two (2) or more below minimum staffing would have to be backfilled by the employee before approved.

2.8.2 Requests for CTO must be made no earlier than fourteen (14) days in advance of the requested time off. In cases where overtime or additional staffing will be required to cover the absence, requests must be submitted no later than five (5) days in advance of the requested CTO. The Chief of Police or designee will respond within seventy-two (72) hours of having received the CTO request.

2.8.3 Once CTO is approved, authorization cannot be rescinded, except in the case of an emergency.

2.9 Court Appearance

2.9.1 If canceled or continued to another day or another time, the Court Liaison, the District Attorney, or Department representative will notify the employee by phone or text. If the employee is not canceled, the employee is required to make the appearance as directed on the subpoena.

For the morning calendar, the employee must be notified by 5:00 p.m. the prior day for a 9:00 a.m. appearance. For hearings scheduled in the afternoon, the employee must be notified by 12:00 p.m. Afternoon cancellations and continuances will be made by 12:00 p.m.

2.9.2 The Court Liaison Unit is required to maintain accurate records of all subpoenas issued. These records include subpoenas canceled and continued. These records are presumed to be accurate based on the track record of the Court Liaison Unit. The Court Liaison Unit will forward a copy of their subpoena records weekly to the Day Shift Patrol Lieutenant or other designated person. These records will be used to verify claims for compensation for all court appearances. Employees who dispute Court Liaison records may rebut the presumption with proper proof to the Patrol Lieutenant. The Patrol Lieutenants findings are final.

Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
11 2.9.3 If an employee makes an appearance for a case which has been canceled or continued and the message was delivered by the Court Liaison, the District Attorney or the Department representative to the employees’ voice mailbox in the time frames described above, there is no compensation for that appearance.

2.9.4 If the subpoena was canceled with less than 48 hours’ notice and the subpoena was issued for a regularly scheduled day off, compensation shall be paid at the rate of one hundred forty dollars ($140.00) per occurrence. Only one occurrence can be claimed for any one day off.

2.9.5 If the subpoena was canceled on a duty day, but the employee was not on duty at the time of cancellation, compensation shall be paid at the rate of eighty dollars ($80.00) per occurrence. Only one occurrence can be claimed per day.

2.10 On-Call Pay

2.10.1 Employees shall be available, as designated by a written schedule approved by the Chief of Police, or his designee, for emergency call-out on weekends, holidays, days off or other off duty hours. Claims for stand-by compensation shall be made only when an employee has been assigned to on-call.

2.10.2 Employees shall be paid five dollars ($5.00) per hour for any hours assigned to oncall. During the time officers are being compensated for emergency call-back, oncall will not apply. On-Call duty requires that the officer:
a. Be ready to respond to calls for service;
b. Be reachable by telephone, or vehicle radio;
c. Remain a reasonable distance60minutes driving time) from the City; and,
d. Refrain from activities, which might impair the ability of the officer to perform the assigned duties.

2.11 Longevity Pay

2.11.1 Longevity Pay shall be earned as follows:
a. Employees with twelve (12) years completed service will receive an additional two and half (2.5%) of base pay as a retention incentive; and
b. Employees with seventeen (17) years completed service will receive an additional five (5%) percent of base pay as a retention incentive c. Pay increases are not cumulative.

Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
12 ARTICLE III - SPECIAL ASSIGNMENTS

3.1 Field Training Officer

3.1.1 Employees in the assignment of Field Training Officer (FTO) pursuant to Police Department policy shall receive an additional seven and one-half percent (7.5%) of base rate of pay for the pay period when they have a trainee and/or performing FTO duties.

3.1.2 Employees designated as Field Community Services Officer who are assigned to training duties by the Chief of Police or designee shall receive an additional seven and one-half percent (7.5) of their base pay for the hours when they are assigned a trainee and/or performing training duties.

3.1.3 Employees assigned as Field Training Officers shall not be assigned a trainee for training purposes in excess of one hundred twenty (120) consecutive days. In determining the one hundred twenty (120) consecutive days, interruptions of seven (7) or less days, including excused absences by the trainee, shall be included in the total calculation of days.

3.1.4 A one hundred twenty (120) consecutive day period shall be followed by a minimum of thirty (30) consecutive days without a trainee. During this time, a Training Officer may be assigned to other Field Training Officer administrative functions.

3.1.5 The Chief of Police may declare that exigent circumstances exist, and may override the one hundred twenty (120) day maximum training limitation in order to avoid leaving a trainee without a trainer. It would be the Department's intent to take reasonable steps to insure any such declarations are the exception, rather than the rule.

3.2 Corporal

3.2.1 The Chief of Police may assign officers to the position of Corporal for which they will be compensated an additional five (5%) percent of base rate of pay for the duration of the assignment.

3.3 Canine Officer

3.3.1 Employees assigned to work as Canine Officers shall receive additional compensation at the rate of three and one-half (3.5) additional hours of overtime pay per week. This pay is recognition of the additional hours required of employees assigned to care for a City dog. City and Association mutually agree that the additional three and one-half (3.5) hours pay does represent reasonable compensation for the additional task required. No employee shall work more than three and one-half (3.5) hours in performing Canine Officer duties without the express direction of their supervisor.

Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
13 3.4 Bilingual Pay

3.4.1 The City shall maintain the existing bilingual policy. Employees who are bilingual shall receive two hundred ($200.00 dollars) dollars per month. City will explore the addition of other languages as appropriate, including sign language.

3.5 Shift Differential

3.5.1 All employees who are regularly assigned to work the swing shift shall receive a shift differential in the amount of an additional two percent (2%) of their base rate of pay for all regularly scheduled hours worked on the swing shift.

All employees who are regularly assigned to work the graveyard shift shall receive a shift differential in the amount of an additional three percent (3%) of their base rate of pay for all regularly scheduled hours worked on the graveyard shift.

All employees who are assigned to the patrol cover shift shall receive the graveyard shift differential in the amount of an additional three percent (3%) of their base rate of pay for all regularly scheduled hours worked on the patrol cover shift.

ARTICLE IV - EDUCATIONAL INCENTIVE

4.1 POST Certificates

4.1.1 Employees shall receive an additional two and one-half (2.5%) percent of base rate of pay for holding a POST Intermediate certificate.

4.1.2 Employees shall receive an additional two and one half (2.5%) percent of base rate of pay for holding a POST Advanced certificate. Effective January 1, 2019, employees shall receive an additional four (4%) percent of base rate of pay for holding a POST Advanced certificate.

4.1.3 Employees shall receive an additional two and one-half (2.5%) percent of base rate of pay for having a Bachelor’s degree.

4.1.4 Upon completion of any course required for any of the certifications or degrees listed under this section, the employee will be eligible for the related incentive payment. Retroactive payment will be limited to 120 days.

4.2 Training and Travel Expenses

4.2.1 Employees in training, will convert the time spent in training, the travel time to and from the training and any additional hours required by the training to replace their normal duty hours. If the employee is required to produce any other work not related to the training while away on training the employee shall be paid for that

Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
14 work at one and one half (1 1/2) times their regular rate of pay for the time actually worked. This will be agreed upon by the division commander and the employee prior to the training leave.

4.2.2 At the discretion of the department, the employee shall be given their normal days off either before or after the training period to total the normal number of days off in that month's work cycle.

4.2.3 The City will determine the mode of transportation that will be used by the employee attending the out-of-town training. This mode may be by airplane, train, bus, taxi, ride-share, rental vehicle, City vehicle, or the employee's personal vehicle. If the employee drives their personal vehicle, the employee will be paid for the actual mileage driven by the employee to the lodging, and/or the training facility. If the employee stays overnight at a lodging facility, the employee will be paid mileage to and from the lodging facility and the training facility, each day. The rate of pay will be as determined by the City. No other transportation costs will be paid by the City. If the employee chooses to drive their own vehicle, they will be compensated in accordance with the Travel Policy up to a maximum of current air fare to the destination or on a per mile basis, whichever is less. If training is reimbursed by POST, employees may get the maximum rate for mileage by either POST or the City, whichever is greater.

Meals while away on training will be provided as agreed upon in the City's Travel and Travel Reimbursement Policy.

ARTICLE V - MEDICAL AND RELATED BENEFITS

5.1 Medical Insurance

5.1.1 The City shall make available to all employees, the CalPERS medical insurance program. Employees shall have the option of enrolling in any of the plans provided by CalPERS.

5.1.2 The City shall contribute up to the following amounts towards employee medical insurance coverage and cafeteria plan benefit:

Tier
Medical
Benefit
Cafeteria Plan
Benefit
Total
Benefit
Employee only Note 1 Note 2 Note 3
Employee plus one Note 1 Note 2 Note 3
Employee plus family Note 1 Note 2 Note 3
Note 1: The Medical Benefit will be equal to the minimum established annually by CalPERS.

Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
15 Note 2: Cafeteria Plan Benefit will be equal to the difference between the Medical Benefit and the Total Benefit.

Note 3: Effective January 1, 2023, the Total Benefit shall be $967.77 for employee only, $2,031.07 for employee plus one, and $2,596.763 for employee plus family. These amounts will increase by four percent (4%) on January 1, 2024 and January 1, 2025. The annual Total Benefit is as shown in the table below. Employees who purchase medical through the City are not entitled to cash-back.

Effective
Employee
Only
Employee
Plus One Family
January 1, 2023 $967.77 $2,031.07 $2,596.76
January 1, 2024 $1,005.48 $2,112.31 $2,700.63
January 1, 2025 $1,046.74 $2,196.80 $2,808.66
Note 4: Employees hired before July 1, 2006, who qualify for the “employee” only tier shall receive a total benefit equal to the “employee plus one” tier.

5.1.3 If the CalPERS PORAC rate increase by more than ten percent (10) in any given year, the City shall increase “Note 3” by fifty percent (50%) of the amount over the ten percent (10%) increase.

5.1.4 Employees who provide proof of dual coverage under CalPERS or other qualified medical insurance program may decline to accept medical coverage and receive medical in lieu. Employees who received medical in lieu of $565 per month as of July 1, 2017, shall continue to receive $565 per month; all other employees shall be eligible for medical in lieu of $405 per month.

5.1.5 Retirees who qualify for Medicare who enroll in CalPERS medical insurance must enroll in a CalPERS supplemental medical Plan.

5.2 Medical Insurance Upon Retirement

5.2.1 Employees who retire from the City may be eligible for Medical Insurance in accordance with the CalPERS Medical Plan.

5.2.2 For employees who were hired before July 1, 2006, with five (5) or more years of continuous City service who either retire and are eligible to receive benefits under the City's PERS plan or retire for disability under PERS shall be eligible for continued health and life insurance coverage subject to the following terms and conditions:

5.2.2.1 Employees 50 years old or older who separate from City service but postpone application to receive PERS retirement benefits must pay the premiums for any continued insurance coverage until the application for benefits is approved;

Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
16 5.2.2.2 Insurance benefits levels to retirees will be equal to the schedule reflected above.

Retirees who were hired before July 1, 2006, will receive a benefit equal to the “Total Benefit” reflected in Note 3.

5.2.2.2.1 Retirees who were hired prior to July 1, 2006, have a vested right to receive full medical insurance benefits in retirement equal to the total medical benefit provided to active employees. In the immediate case, such retirees shall receive the combined value of the medical benefit and the cafeteria plan benefit to equal the total benefit. In future cases, should the City again restructure its health care benefits, such retirees shall continue to receive the full value provided to active employees for health benefits irrespective of how they may subsequently be structured.

5.2.2.3 Life Insurance will be continued with the same benefit level and conditions as active employees except as adjusted according to the schedule outlined in the City's "Life Insurance Outline of Benefits" or in any modifications or other plans that replace the current plan;

5.2.2.4 Health Insurance coverage will be coordinated with Medicare when retirees become eligible.

5.2.3 Employees who were hired on or after July 1, 2006, will receive medical insurance benefits in retirement as follows:

5.2.3.1 Insurance benefits levels to retirees who were hired after July 1, 2006, will receive a benefit equal only to the “Medical Benefit” reflected in Note 1.

5.2.3.2 Retirement Health Savings Plan. The City of Woodland has established a program in which employees participate to save, on a tax-deferred basis, money to help pay the cost of healthcare once an individual retires. The Retirement Health Savings Plan (RHSP) may be used for medical, dental and vision care as well as other healthcare expenses.

5.2.3.2.1 For employees hired on or after July 1, 2006, participation in the City’s RHSP is mandatory.

5.2.3.2.2 Contributions: The City shall contribute one-hundred dollars ($100.00) per month to the employee’s RHSP account; likewise, the employee shall contribute fifty dollars ($50.00) per month to their RHSP account. These contributions shall start after an employee has successfully completed their initial probationary period. However, upon successful completion of probation, the City shall contribute a lump sum of one-hundred dollars ($100.00) per month for each month served in the employee’s initial probation.

5.2.3.2.3 Initial Probationary Period. During an employee’s initial probationary period with the City, neither the employee nor the City shall contribute to the employee’s RHSP account. The initial probationary period is that probationary period when an employee is first hired. A probationary period is also in effect when an individual changes classification or is promoted to a higher classification; City and employee contributions to

Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
17 RHSP accounts will continue during such promotional probationary periods.

5.2.3.2.4 Conversion of Sick Leave. Once an employee has accrued 500 hours of sick leave, the City shall convert 50% of additional sick leave earned to a cash contribution to an employee’s RHSP account. This results in all sick leave earned above 500 hours being changed to 5 hours per month (versus 10 hours) with the value of 5 hours of salary being contributed to the employee’s RHSP account.

5.3 Sick Leave

5.3.1 Sick Leave Accumulation
Employees earn and accumulate sick leave at the rate of ten (10) hours per month.

An employee continues to earn sick leave while on any paid leave. There shall be no limit to the amount of sick leave credit an employee may accrue.

5.3.2 Use of Sick Leave

5.3.3 An employee eligible for sick leave is granted such leave for the following reasons:
 Non-service-related illness or injury to the employee or physical or mental incapacity of the employee due to non-service-related illness or injury.  Medical, dental office or hospital visits for examination, diagnosis, or treatment.
 Up to 48 hours sick leave off with pay may be granted in the event of illness or disability or birth or adoption of a child of the employee's immediate family.

5.4 Dental Insurance

5.4.1 The City will maintain the Delta Dental insurance program.

5.5 Vision/Optical

5.5.1 The City agrees to provide vision insurance to employees with a fifteen-dollar ($15.00) deductible.

5.6 Life Insurance

5.6.1 The City agrees to provide life insurance to employees with minimum benefit payable of fifty thousand dollars ($50,000).

5.7 Flexible Spending Account

5.7.1 The City agrees to maintain in effect a qualified plan under Internal Revenue Code Section 125 for using standby-taxed dollars for payment of child care expenses,

Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
18 dependent care expenses, as well as health, dental or other related qualifying expenses.

5.8 Use of Tobacco Products

5.8.1 Employees hired after July 1, 2006, shall refrain from the use of all tobacco products during the term of their employment with the City. This section also applies to smokeless tobacco products.

ARTICLE VI - LEAVES

6.1 Holidays

6.1.1 Employees will receive 8.3 hours per month of vacation leave in lieu of holiday time off. The use and limitations of this additional leave is subject to the same rules and regulations pertaining to vacation leave.

6.1.2 If during the term of this Agreement the City Council officially recognizes any new dates as City holidays the City shall increase the vacation leave totals of each represented employee by a corresponding number of hours.

6.2 Vacation

6.2.1 Employees who have sufficient accrued vacation shall have the option of receiving pay in lieu of time off for two (2) weeks of the accrued time, provided that they are taking at least one (1) consecutive week of vacation time off. Payment will be made at the straight time rate. No employee may buy-out more than two (2) weeks of vacation per fiscal year.

6.3 Vacation Accrual

6.3.1 Vacation accrual for employees shall be as follows:

Years of Service Earned per Month
0 to 3 years 6.7 hours
4 to 5 years 8.7 hours
6 to 10 years 10 hours
11 to 15 years 12 hours
16 and over 14 hours

6.4 Vacation Accumulation

6.4.1 Employees with less than ten (10) years of service may carry a vacation leave balance of no more than three hundred twenty (320) hours past January 1 of each year. Employees with ten (10) years of service or more may carry a vacation leave

Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
19 balance of no more than three hundred eighty-four (384) hours past January 1 of each year.

6.4.2 Vacation schedules shall be established with primary consideration for the needs of the City, but with as much regard as possible for the wishes of the employee. Leave may be taken only after it has been earned.

6.5 Sick Leave

6.5.1 No lump sum payment shall be made for sick leave upon retirement, resignation, or discharge from employment with the City. Upon service retirement, however, accumulated sick leave shall be added to the length of time served for purposes of determining retirement benefits and shall include sick leave which accumulates during leave for non-service illness or injury.

6.6 Other Leave

6.6.1 All other leave is provided for in the Personnel Rules and Regulations.

6.7 Bereavement Leave

6.7.1 In the event of a death in the employee’s immediate family, an employee may be granted time off charged to sick leave not to exceed five (5) working days.

6.8 Catastrophic Leave Bank

6.8.1 Employees may donate vacation, CTO or holiday leave to Catastrophic Leave Bank. Employees may receive donated time when:
a. The receiving employee faces financial hardship due to injury or prolonged illness, or due to the injury and/or prolonged illness of the employee’s spouse or member of their immediate family; and b. The receiving employee has exhausted all leaves.

6.8.2 The transfer of vacation, CTO, or holiday leave credits must be made in one (1) hour increments or more. Employees who choose to donate must complete and sign the Donation of Vacation Leave and/or Administrative Time off to Employee Form.

Donations are irrevocable.

Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
20 ARTICLE VII - WORK HOURS

7.1 Sworn Schedule

7.1.1 Sworn employees shall work the 4/10 work schedule consisting of four (4) consecutive days of ten (10) hours per day. All days off shall be consecutive.

7.1.2 Shift schedules, including starting and stopping times will be designated by the Chief of Police or designee. Employees may be transferred to another shift with seventy-two (72) hours’ notice.

7.1.3 Paid leaves shall accrue at the current hourly rate. Time off shall be changed based upon the hours missed, i.e., one day equals ten (10) hours.

7.2 Non-Sworn 4/10 Work Schedule

7.2.1 CSOs assigned to Patrol and Investigations shall work the 4/10 work schedule consisting of four (4) consecutive days of ten (10) hours per day. All days off shall be consecutive.

7.2.2 Shift schedules, including starting and stopping times will be designated by the Chief of Police or designee. Employees may be transferred to another shift with seventy-two (72) hours’ notice.

7.2.3 Paid leaves shall accrue at the current hourly rate. Time off shall be changed based upon the hours missed, i.e., one day equals ten (10) hours.

7.3 Non-Sworn 9/80 Work Schedule

7.3.1 Non-Sworn employees shall work the 9/80 work schedule consisting of forty hours each week, each week consists of four (4) days of nine (9) hours per day and one (1) eight (8) hour day which shall be split between work weeks at 4 hours for each work week. All days off shall be consecutive.

7.3.2 Shift schedules, including starting and stopping times will be designated by the Chief of Police or designee. Employees may be transferred to another shift with seventy-two (72) hours’ notice.

7.3.3 Paid leaves shall accrue at the current hourly rate.

7.4 Lunch Periods

7.4.1 Sworn employees shall receive a paid lunch period.

7.4.2 CSOs assigned to patrol shall receive a paid lunch period.

Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
21 7.4.3 When the Police Department building is staffed 24 hours a day, seven days a week, non-sworn employees shall receive a paid thirty (30) minute lunch break. In the event the building’s standard operating hours are less than 24/7, non-sworn employees shall receive an unpaid thirty (30) minute lunch period. Employees must have supervisor approval to work through their lunch period.

7.5 Alternate Work Schedules

7.5.1 In addition to the 4/10 or 9/80 work schedules, the Chief of Police may establish alternate work schedules.

7.5.2 For purposes of this section, alternate work schedules shall include, but not be limited to:

7.5.2.1 Alternate Work Week - A biweekly work schedule consisting of eighty (80) hours of work in no fewer than eight (8) work days, and with no more than ten (10) hours scheduled on any work day.

7.5.2.2 Flex Time Schedule - A weekly work schedule consisting of forty (40) work hours during five (5) workdays at other than traditionally scheduled hours for the assigned shift.

7.5.2.3 Other schedules approved by the Chief of Police.

7.5.2.4 Alternate work schedules may be discontinued by the Chief of Police at any time if it is determined that such schedules inhibit the efficiency or maintenance of City operations and/or services. At the request of affected employees, the Chief of Police shall meet and confer over the discontinuance of an alternate work schedule prior to terminating the schedule.

Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
22 ARTICLE VIII - LIGHT/LIMITED DUTY

8.1 Light/Limited Duty

8.1.1 When due to injury or illness, whether or not the injury or illness is work related, an employee is unable to perform their usual duties, the employee may work in a light/limited duty capacity if the department determines such work is available.

8.1.2 An employee may work light/limited duty only upon authorization of the employee's attending physician or a properly appointed City physician, and only to the extent that the employee's illness or injury is not further aggravated by working in this capacity nor is a hazard created for other employees.

8.1.3 If light/limited duty is available, and the employee is cleared by an attending physician, or a properly appointed City physician to perform such work, the employee shall accept light/limited duty. Every reasonable effort will be made to allow the employee to work light/limited duty on the same shift to which they are assigned for up to a period of one (1) week. Following the one (1) week period, light/limited duty assignments will be made in accordance with the best interests of the department.

Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
23 ARTICLE IX - PERS RETIREMENT

9.1 PERS Retirement

9.1.1 The City will continue its participation in the Public Employee's Retirement System (CALPERS).

9.1.2 Tier-1 Police Safety Members.

9.1.2.1 Police Safety Members hired on or before June l, 2012, shall receive the 3% @ 50 formula. highest twelve (12) months for final compensation determination, the Fourth Level of the 1959 Survivor's Benefit, Unused Sick Leave Option and Military Service Credit as Public Service.

9.1.2.2 These Police Safety Members shall pay the employees share of nine percent (9%) plus four point eight-eight-seven percent (4.887%) of the employer contribution via PERS contract amendment and another three (3%) percent of the employer share for a total of sixteen point eight-eight-seven percent (16.887%), on a pre-tax basis.

9.1.3 Tier-2 Police Safety Members.

9.1.3.1 Police Safety Members hired after June 1, 2012, and before January 1, 2013 or Classic members as defined by CalPERS, shall receive the 3% @ 55 formula, highest thirty-six (36) months for final compensation determination, the Fourth Level of the 1959 Survivor's Benefit, Unused Sick Leave Credit option and Military Service Credit as Public Service.

9.1.3.2 These Police Safety Members shall pay the employees share of nine percent (9%) plus four point eight-eight-seven percent (4.887%) of the employer contribution via PERS contract amendment and another three (3%) percent of the employer share for a total of sixteen point eight-eight-seven percent (16.887%), on a pre-tax basis.

9.1.4 Tier-3 Police Safety PEPRA Members

9.1.4.1 New Police Safety Members, as defined by CalPERS, hired on or after January 1, 2013, shall receive the 2.7% @ 57 formula, thirty-six (36) months for final compensation determination the Fourth Level of the 1959 Survivor's Benefit Unused Sick Leave Credit option and Military Service as Public Service.

9.1.4.2 These Police Safety Members will pay half the total normal cost as determined annually CalPERS on a pre-tax basis.

Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
24 9.2 Miscellaneous Members

9.2.1 The City will continue its participation in the California Public Employees' Retirement System (CalPERS).

9.2.2 Tier-1 Miscellaneous Members

9.2.2.1 Miscellaneous Members hired on or before December 5, 2012, shall receive the

2.7% @ 55 formula the Fourth Level of the 1959 Survivor's Benefit, highest twelve (12) months for final compensation determination, Military Service Credit as Public Service and the Unused Sick Leave Credit option.

9.2.2.2 These Miscellaneous Members shall pay the employees share of eight percent (8%) plus six percent (6%) of the employer contribution via PERS contract amendment for a total of fourteen percent (14%), on a pre-tax basis

9.2.3 Tier-2 Miscellaneous Members

9.2.3 Miscellaneous Members hired after December 5, 2012, and before January 1, 2013 or Classic Members as defined by CalPERS shall receive the 2% @ 60 formula the Fourth Level of the 1959 Survivor's Benefit, highest thirty-six (36) months for final compensation determination Military Credit as Public Service, and the Unused Sick Leave Credit option.

9.2.3.2 These Miscellaneous Members shall pay the employees share of eight percent (8%) plus six percent (6%) of the employer contribution via PERS contract amendment for a total of fourteen percent (14%), on a pre-tax basis.

9.2.4 Tier-3 Miscellaneous PEPRA Members

9.2.4.1 New Miscellaneous Members as defined by CalPERS, hired on or after January l, 2013, shall receive the 2% @ 62 formula the Fourth Level of the 1959 Survivor's Benefit, highest thirty-six (36) months for final compensation determination, Military Service Credit as Public Service, and the Unused Sick Leave Credit option.

9.2.4.2 These Miscellaneous Members will pay half the total normal cost as determined by CalPERS on a pre-tax basis.

Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
25 ARTICLE X - EMPLOYMENT PROBATION

10.1 Probation

10.1.1 New and promoted employees shall serve a probationary period. The probationary period shall be considered the last portion of the selection process. Its purpose is to allow the City Manager or, under his/her direction, the Police Chief, to observe and appraise the conduct, performance, attitude, adaptability and job knowledge of new or promoted employees and to determine whether the employee is fully qualified for the position.

10.1.2 The probationary period for new (Sworn) employees shall be one (1) year following successful completion of Police Academy training. The probationary period for new (Non-sworn) employees shall be one (1) year. Merit increases from initial hire step to the next step will occur after twelve (12) months on the basis of merit.

10.1.3 Any employee who has gained permanent status and thereafter accepts a promotion, may be rejected during the probationary period without cause. Said employee shall retain all other rights of a permanent employee in the classification held prior to promotion. Those rights can only be affected for cause. The probationary period for promoted employees shall be twelve (12) months.

10.1.4 The Police Chief may extend the probationary period in three (3) month increments not to exceed one (1) year if he feels additional time is necessary to adequately evaluate the employee.

Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
26 ARTICLE XI - MEMORANDUM OF UNDERSTANDING

11.1 No Discrimination

11.1.1 The City and Association both agree not to discriminate against any employee because of membership or non-membership in the Association or because of any activities or lack of activity on behalf of the Association. Association activities shall not interfere with the normal operation of the City. Neither the City nor the Association shall discriminate for or against any employee or applicant for employment on account of race, color, creed, sex, national origin, age, physical handicap, or mental handicap which does not prevent an employee from meeting the minimum standards established.

11.2 Modification

11.2.1 There will be no alteration or modification of any provision contained in this Memorandum without the consent of all parties hereto.

11.3 Separability of Provisions

11.3.1 Should any section, clause or provision of this Memorandum be declared illegal by final judgment of a court of competent jurisdiction, such invalidation of such section, clause or provision shall not invalidate the remaining portions hereof, and such remaining portions shall remain in full force and effect for the duration of this Memorandum. In the event of such invalidation, the parties agree to meet and confer concerning substitute provisions for provisions rendered or declared illegal.

Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
27 ARTICLE XII - MANAGEMENT RIGHTS

12.1 Management Rights

12.1.1 Nothing contained in this Memorandum of Understanding shall be construed to waive or reduce any rights of the City, which include, but are not limited to the exclusive rights: to determine the mission of its constituent department, commissions and boards, set standards of service; to determine the procedures and standards of selection for employment; to direct its employees; to maintain the efficiency of governmental operations; to determine methods, means and personnel by which government operations are to be conducted; to take all necessary actions to carry out its mission in emergencies, including overtime; and to exercise complete control and discretion over the technology of performing the work. City rights also include the right to determine the procedures and standards of selection for promotion, to relieve employees from duty because of lack of work or other legitimate reasons, to take disciplinary action, and to determine the content of job classifications.

12.1.2 The exercise by the City of the rights in the above paragraph does not preclude employees or their recognized organizations from filing a grievance regarding the practical consequences that decisions on such matters may have on wages, hours or other terms and conditions of employment.

Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
28 ARTICLE XIII – AGENCY DUES DEDUCTION

13.1 Employees in Association

13.1.1 Following receipt of written certification from the Association that it has and maintains voluntary dues deduction authorization forms from members in the unit, the City shall make payroll deductions and transmit monthly to the Association dues in an amount to be determined by the Association and communicated to the City annually. Membership dues deductions shall be submitted to the Woodland POA at the end of each month.

The written certification from the Association for Association dues deductions shall remain in full force and effect, unless revoked by written notice to the Association.

Employee requests to cancel membership dues deductions must be directed to the Association. Upon written notification from the Association that an employee has canceled membership dues, the City shall cease, within thirty (30) calendar days, Association dues deductions from the employee's paycheck.

An employee's earnings must be sufficient after legal and required deductions are made to cover the amount of the dues authorized. If an employee is in a non-pay status for an entire pay period, no withholding will be made to cover the pay period from future earnings. Employees who are in a non-pay status during only part of a pay period, whose salary is not sufficient to cover the full amount of the dues authorized, no deduction shall be made. All other legal and required deductions (including healthcare deductions) have priority over Association’s dues. It shall be the sole responsibility of the Association to procure and enforce payroll deduction of dues.

Hold Harmless: The Association shall indemnify, defend, and hold harmless the City, its employees, and agents acting on its behalf from and against any and all losses, damages, costs, expenses, claims, demands, actions, suits, judgments and other forms of liability arising out of the application or enforcement of this Section.

In no event shall the City be required to pay from its own funds Union dues which the employee was obligated to pay, but failed to pay regardless of the reasons.

Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
29 ARTICLE XIV – SEPARATION FROM SERVICE

14.1 Dismissal
An employee in the classified service may be dismissed by the Appointing Authority as provided for in the personnel rules. Whenever it is the intention of the Appointing Authority to dismiss an employee in the classified service, the Assistant City Manager shall be notified.

14.1.1 Non-Disciplinary Dismissal

14.1.1.1 Inability to Perform Job Functions/Fitness for Duty. An employee with a disability (including a disability related to use of alcohol or drugs) or other condition which render the employee unable to perform the essential functions of his or her job with reasonable accommodation.

14.1.2 Disciplinary Dismissal. Shall be as set forth in Personnel Rule 14.

14.2 Lay-Off

14.2.1 General Policy. An employee in the classified service may be laid-off because of either the abolishment of his or her position or a determination by the City that there is a shortage of work or funds. The City Council shall determine when and in what classifications lay-offs are to occur. The Personnel Officer shall be responsible for the implementation of a lay-off order of the City Council in accordance with the procedures described herein.

14.2.2 Scope and Order of Lay-off. Lay-offs shall occur in inverse order of seniority date (as defined in Personnel Rule 13.2.5) within a job classification in the following order of employee status:
a. provisional
b. temporary part-time
c. temporary full-time
d. probationary employee
e. regular classified part-time
f. regular classified full-time
The Personnel Officer shall make an effort to transfer an employee who is affected by a lay-off to a vacant position for which the Personnel Officer determines the employee is qualified.

14.2.3 Notice of Lay-Off to employee Organization. When lay-offs are to occur, the Personnel Officer shall notify the applicable employee organization whose member(s) would be affected at the time the employees are notified.

Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
30 14.2.4 Notice of Lay-Off to Employees. An employee to be laid-off shall be notified in writing of the impending action at least twenty (20) working days in advance of the effective date of the lay-off. The notice shall include the following information:
 Reason for lay-off
 Effective date of lay-off
 Employee rights as provided in these rules including all pertinent forms (e.g., LP-1, LP-2) and a copy of all Personnel Rules regarding the City’s lay-off procedure.

14.2.5 Seniority Date
The seniority date of an employee shall be based upon time in classification for regular City employment or, in cases where there has been a break in continuous employment (other than any authorized leave), the recalculated date of hire as specified in Personnel Rule 6.1.2. Periods of approved leaves of absence shall be credited as continuous service with the City.

14.2.6 Seniority List
When the City Council has determined that lay-offs shall occur, the Personnel Officer shall prepare a seniority list for employees in affected classifications. The list shall place the employee with the most recent seniority date first, the employee with the next most recent seniority date second, and so forth. A copy of the list shall be made available to the impacted employee(s) and their employee organization(s).

14.2.6.1 Same Seniority Date:

In cases of the same seniority date, employees will first be rated according to the extent of their other City of Woodland service not otherwise considered for seniority. If no other City of Woodland service helps determine seniority, and if no other departmental policies or procedures establish seniority, then seniority shall be determined by lottery. The lottery should be conducted at the time of hire; but in absence of such, the Personnel Officer shall conduct a lottery to determine seniority for individuals with the same seniority date.

14.2.7 Reinstatement Following Lay-Off
For a period of twelve (12) months from the date an employee is laid-off due to non-disciplinary reasons the name of the employee shall be placed on a reinstatement list for the job classification held by the employee at the time of the lay-off. The Personnel Officer may extend reinstatement lists for up to an additional twelve (12) months. The time period for reinstatement shall be thirty-six (36) months in cases of demotion in lieu of lay-off. Placement on the reinstatement list shall be in order of seniority. Any vacancy occurring in a classification for which

Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
31 such a list has been developed shall be filled by the most senior person on the list provided that the following conditions are met:
a. the most senior person listed is still qualified for the classification; and
b. the most senior person listed is available and accepts the reinstatement offer; and
c. the City is not prohibited by law or court ruling from making the reinstatement on this basis.

A regular classified employee who has been laid-off may request that his or her name be placed on the reinstatement list for:
a. a lower class in his or her current job series, or
b. classification(s) held by the employee provided the employee meets the classification’s current qualifications.

Such requests shall be made to the Personnel Officer within ten (10) working days of the employee’s date of lay-off, using form LP-1 and shall be made in the manner specified by the Personnel Officer.

14.2.8 Removal of Names from Reinstatement Lists
The Personnel Officer may remove an employee’s name from a reinstatement list if any of the following occur:
a. the individual indicates that he or she will be unable to return to employment with the City during the life of the list; or b. the individual cannot be reached after reasonable efforts have been made to do so; or
c. the individual refuses three (3) reinstatement offers.

14.2.9 Rights and Responsibilities
In addition to others identified herein, employees affected by these procedures shall have the following rights:

Through prior arrangement with their immediate supervisor an employee who has been notified of their impending lay-off shall be granted reasonable time off without loss of pay to participate in a prescheduled interview or test for other employment. Additionally, through prior arrangement with their immediate supervisor, an employee may also use accrued vacation leave time to seek and apply for other employment.

14.2.10 Accrued Leave and COBRA Rights

Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
32 An employee who has been laid-off shall be paid in full for their unused accrued vacation leave and unused compensation time on the effective date of the lay-off.

An employee who has been laid-off may elect to continue health insurance coverage through the City of Woodland in accordance with COBRA regulations.

14.2.11 Employee Displacement
An employee who receives a notice of lay-off may displace either: an employee holding a lower classification in the laid-off employee’s current series or an employee in a position previously held permanently in the City by the laid-off employee provided the employee:
a. has more City seniority than the employee to be displaced. Seniority shall be defined as time in classification plus time in higher classifications;
b. is willing to accept the reduced level of compensation, if any; c. can meet the qualifications in effect on the date of the lay-off for the other classification;
d. requests displacement action within ten (10) days after receipt of the notification of lay-off using form LP-2, in the manner prescribed by the Personnel Officer.

14.2.12 Employee Reinstatement
When an individual is reinstated he or she shall be entitled to:
a. retain his or her seniority date with an adjustment for the period of lay-off. The employee shall not accrue employment seniority while on a reinstatement list.
b. accrue vacation leave currently in effect based on the recalculated hire date.
c. have any unused sick leave reinstated.
d. retain the same salary range and step they held at the time of the layoff (if the individual is reinstated into the job classification from which he or she was laid-off).
e. be assigned to the salary range of the new classification in the step closest to the salary he or she earned at the time of the lay-off (for individuals reinstated into a job classification other than the classification from which they were laid-off).

14.2.13 Probationary Period During Lay-offs
An individual reinstated into the classification from which he or she was laid-off while still a probationary employee shall complete, upon return to the job, the remaining portion of their probationary period, if any, in effect at the time of the lay-off. Similarly, reinstated employees shall complete the appropriate work time

Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
33 necessary to attain a higher vacation leave accrual rate or to become eligible for a salary step increase, if such changes are possible.

14.2.14 Appeals
An employee may appeal actions taken or interpretations made pursuant to the procedures described in this Rule as provided in Personnel Rule 14.7.

Determinations by the City Council relative to when and in what classifications layoffs are to occur shall not be matters subject to the appeal procedures.

14.3 Interpretation
In applying this layoff procedure to employees the City shall:
a. Utilize a 24-month reinstatement period.
b. Allow individuals removed from a reinstatement list to be reinstated if there was valid reason(s) for the City being unable to contact them. c. Break seniority ties by lottery.

14.4 Mediation
Prior to the submittal of a disciplinary appeal to the Personnel Board pursuant to Personnel Rule 14, either the City or appellant may request the matter be submitted to mediation. Upon such request, time limits shall be stayed pending completion of the mediation process. The State Mediation and Conciliation service shall be contacted to assign a mediator. The mediator shall, in a confidential process, attempt to help the City and appellant reach a mutually acceptable resolution. If no resolution is reached the appeal process shall continue as outlined in the Personnel Rules without reference to the mediation process or discussions

Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
34 ARTICLE XV – ASSOCIATION TIME BANK

15.1 Association Time Bank

15.1.1 Association members shall donate three (3) hours of their vacation time, from the first pay period of each year to the Association Time Bank.

Additionally, the City shall deposit two hundred (200) hours annually on July 1, into the Association Time Bank.

15.1.2 Requests to use time from the bank must have prior approval from the President of the Association and made reasonably in advance. Approval will be subject to the operational necessity of the department.

15.1.3 Time may be used for:
a. Bargaining preparation.
b. Association meetings.
c. Association training/conferences.

ARTICLE XVI OTHER COMPENSABLE ITEMS

16.1 Other Compensable Items Not Set Forth Herein

16.1.1 Other items not set forth herein which are compensable as terms and conditions of employment of the employees covered by this Resolution shall continue to be compensated by the City of Woodland at the rate applicable on July 1, 2017, unless determined otherwise by the Woodland City Council in Accordance with law or required otherwise by law.

Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
35 PASSED AND ADOPTED by the City Council of the City of Woodland at a regular meeting of the City Council held on the 19th day of July, 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Mayra Vega, Mayor
ATTEST:

Ana B. Gonzalez, City Clerk

Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
36 Exhibit A – Salary Schedule
Woodland Police Officer’s Association
Effective July 1, 2022
4% Increase

CLASSIFICATION A STEP B STEP C STEP D STEP E STEP F STEP G STEP Community Services Officer $4,283.15 $4,497.31 $4,722.17 $4,958.28 $5,206.20 $5,466.51 Crime Prevention Specialist $4,283.15 $4,497.31 $4,722.17 $4,958.28 $5,206.20 $5,466.51 Police Officer $6,507.08 $6,832.43 $7,174.05 $7,532.76 $7,909.39 $8,304.86 $8,720.11 Police Records Specialist $3,801.68 $3,991.77 $4,191.36 $4,400.92 $4,620.97 Senior Police Records Specialist $4,181.84 $4,390.93 $4,610.48 $4,841.00 $5,083.05 Effective January 1, 2023
1% Increase

CLASSIFICATION A STEP B STEP C STEP D STEP E STEP F STEP G STEP Community Services Officer $4,325.98 $4,542.27 $4,769.38 $5,007.87 $5,258.26 $5,521.19 Crime Prevention Specialist $4,325.98 $4,542.27 $4,769.38 $5,007.87 $5,258.26 $5,521.19 Police Officer $6,572.15 $6,900.75 $7,245.79 $7,608.09 $7,988.49 $8,387.91 $8,807.32 Police Records Specialist $3,839.70 $4,031.66 $4,233.25 $4,444.91 $4,667.17 Senior Police Records Specialist $4,223.66 $4,434.84 $4,656.58 $4,889.43 $5,133.91 Effective July 1, 2023
2% Increase

CLASSIFICATION A STEP B STEP C STEP D STEP E STEP F STEP G STEP Community Services Officer $4,412.50 $4,633.12 $4,864.77 $5,108.03 $5,363.43 $5,631.61 Crime Prevention Specialist $4,412.50 $4,633.12 $4,864.77 $5,108.03 $5,363.43 $5,631.61 Police Officer $6,703.59 $7,038.76 $7,390.71 $7,760.25 $8,148.26 $8,555.67 $8,983.46 Police Records Specialist $3,916.50 $4,112.29 $4,317.92 $4,533.81 $4,760.51 Senior Police Records Specialist $4,308.13 $4,523.53 $4,749.71 $4,987.22 $5,236.59 Effective January 1, 2024
2% Increase

CLASSIFICATION A STEP B STEP C STEP D STEP E STEP F STEP G STEP Community Services Officer $4,500.75 $4,725.79 $4,962.08 $5,210.18 $5,470.69 $5,744.23 Crime Prevention Specialist $4,500.75 $4,725.79 $4,962.08 $5,210.18 $5,470.69 $5,744.23 Police Officer $6,837.66 $7,179.55 $7,538.52 $7,915.45 $8,311.22 $8,726.78 $9,163.12 Police Records Specialist $3,994.83 $4,194.57 $4,404.29 $4,624.51 $4,855.74 Senior Police Records Specialist $4,394.29 $4,614.01 $4,844.71 $5,086.94 $5,341.29

Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
37 Effective July 1, 2024
2% Increase
Effective January 1, 2025
1% Increase

CLASSIFICATION A STEP B STEP C STEP D STEP E STEP F STEP G STEP Community Services Officer $4,636.67 $4,868.51 $5,111.93 $5,367.53 $5,635.91 $5,917.70 Crime Prevention Specialist $4,636.67 $4,868.51 $5,111.93 $5,367.53 $5,635.91 $5,917.70 Police Officer $7,044.16 $7,396.37 $7,766.19 $8,154.50 $8,562.22 $8,990.33 $9,439.85 Police Records Specialist $4,115.47 $4,321.24 $4,537.30 $4,764.17 $5,002.38 Senior Police Records Specialist $4,527.00 $4,753.35 $4,991.02 $5,240.57 $5,502.60

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 19, 2022
ITEM #: I.15
SUBJECT: Salary Schedule effective July 1, 2022
Recommendation for Action: Staff recommends that the City Council approve the City of Woodland salary schedule effective July 1, 2022.

Staff Contact:

Sheila McShane, Human Resources Manager, (530) 661 5807, [email protected] Fiscal Impact:

The action to approve the salary schedule has no direct fiscal impact as the Cost of Living Adjustments (COLAs) have already been incorporated into the fiscal year's budget.

Discussion:

To ensure accurate payroll reporting and related retirement calculations, CalPERS requires the salary schedule to be reviewed and updated by action of the City Council on a quarterly basis. The updated salary schedule for July 1, 2022 includes Cost of Living Adjustments (COLAs) that have been previously negotiated with the various employee associations and approved by the City Council.

Changes to the salary schedule include COLAs that went into effect on July 1st for the following groups:

Confidential Employees: 3% Increase
Woodland City Employees Association: 3% increase
Woodland Fire Mid Management Association: 2% increase
Woodland Professional Firefighters Association: 3% increase Woodland Mid Management Professional Association: 4% increase Woodland Police Officers Associations: 4% increase
Woodland Police Supervisors Association: 4% increase
Woodland Police Mid Management Association: 2% increase In addition, the allowable salary ranges for the Fire Chief and Police Chief have been adjusted to accommodate future salary adjustments.

Conclusion:

Staff recommends that the City Council approve the City of Woodland salary schedule effective July 1, 2022.

Prepared by: Sheila McShane, Human Resources Manager
Reviewed by: Kim McKinney, Director of Administrative Services

Attachments:

1. 07-01-2022 Salary schedule

CLASSIFICATION RANGE UNIT A STEP B STEP C STEP D STEP E STEP F STEP G STEP H STEP Accountant I 116 MM $5,178.43 $5,437.34 $5,709.21 $5,994.66 $6,294.40 $6,609.12 Accountant II 120 MM $5,716.01 $6,001.81 $6,301.89 $6,616.98 $6,947.83 $7,295.23 Accounting Technician 45 GS $4,506.63 $4,731.96 $4,968.56 $5,216.99 $5,477.84 $5,751.73 Administrative Clerk I 28 GS $2,961.73 $3,109.82 $3,265.31 $3,428.58 $3,600.00 $3,780.00 Administrative Clerk II 32 GS $3,269.20 $3,432.66 $3,604.30 $3,784.51 $3,973.73 $4,172.42 Administrative Clerk III 36 GS $3,608.59 $3,789.02 $3,978.48 $4,177.41 $4,386.28 $4,605.60 Administrative Secretary 42 GS $4,184.85 $4,394.10 $4,613.80 $4,844.50 $5,086.71 $5,341.05 Administrative Supervisor 47 GS $4,734.78 $4,971.52 $5,220.10 $5,481.10 $5,755.16 $6,042.92 Aquatics Coordinator 32 GS $3,269.20 $3,432.66 $3,604.30 $3,784.51 $3,973.73 $4,172.42 Aquatics Supervisor 48 GS $4,853.14 $5,095.80 $5,350.60 $5,618.13 $5,899.03 $6,193.98 Assist City Manager/Comm & Econ Dev Dir Contract $12,463.47 $16,001.30 Assistant Engineer 125 MM $6,467.13 $6,790.49 $7,130.01 $7,486.52 $7,860.84 $8,253.88 Assistant Planner 118 MM $5,440.57 $5,712.60 $5,998.23 $6,298.15 $6,613.05 $6,943.70 Associate Civil Engineer 131 MM $7,499.89 $7,874.88 $8,268.63 $8,682.05 $9,116.17 $9,571.98 Associate Engineer 127 MM $6,794.53 $7,134.26 $7,490.96 $7,865.53 $8,258.80 $8,671.74 Associate Planner 124 MM $6,309.40 $6,624.87 $6,956.11 $7,303.91 $7,669.12 $8,052.57 Building Inspection Services Manager 132 MM $7,687.38 $8,071.76 $8,475.34 $8,899.11 $9,344.07 $9,811.27 Building Inspector I 49 GS $4,974.48 $5,223.20 $5,484.36 $5,758.58 $6,046.50 $6,348.83 Building Inspector II 53 GS $5,490.89 $5,765.44 $6,053.71 $6,356.39 $6,674.21 $7,007.92 Chief Building Official 140 MM $9,366.34 $9,834.65 $10,326.39 $10,842.70 $11,384.84 $11,954.08 Chief Collection Systems Operator 132 MM $7,687.38 $8,071.76 $8,475.34 $8,899.11 $9,344.07 $9,811.28 Chief Plant Operator 132 MM $7,687.38 $8,071.76 $8,475.34 $8,899.11 $9,344.07 $9,811.28 Chief Project Engineer 145 MM $10,597.16 $11,127.00 $11,683.37 $12,267.53 $12,880.90 $13,524.94 Chief Water Systems Operator 132 MM $7,687.38 $8,071.76 $8,475.34 $8,899.11 $9,344.07 $9,811.27 Children's Librarian II 118 MM $5,440.57 $5,712.59 $5,998.23 $6,298.15 $6,613.05 $6,943.70 City Clerk Contract $7,630.73 $10,598.24
City Engineer 145 MM $10,597.15 $11,127.00 $11,683.37 $12,267.53 $12,880.90 $13,524.94 City Manager Contract $23,504.00
Code Compliance Officer I 46 GS $4,619.29 $4,850.26 $5,092.78 $5,347.42 $5,614.78 $5,895.52 Code Compliance Officer II 50 GS $5,098.84 $5,353.78 $5,621.46 $5,902.54 $6,197.67 $6,507.55 Communications Manager 131 MM $7,499.89 $7,874.88 $8,268.63 $8,682.05 $9,116.17 $9,571.98 Community Development Clerk I 32 GS $3,269.20 $3,432.66 $3,604.30 $3,784.51 $3,973.73 $4,172.42 Community Development Clerk II 37 GS $3,698.80 $3,883.75 $4,077.93 $4,281.83 $4,495.91 $4,720.71 Community Development Director Contract $11,305.55 $14,682.50 Community Development Technician I 42 GS $4,184.85 $4,394.10 $4,613.80 $4,844.50 $5,086.71 $5,341.05 Community Development Technician II 46 GS $4,619.29 $4,850.26 $5,092.78 $5,347.42 $5,614.78 $5,895.52 Community Risk Reduction Specialist I Base F $5,003.33 $5,253.73 $5,516.40 $5,792.23 $6,081.82 Community Risk Reduction Specialist II Base F $5,380.23 $5,649.26 $5,931.72 $6,228.30 $6,539.73 Community Risk Reduction Specialist Senior Base F $5,957.26 $6,255.14 $6,567.90 $6,896.29 $7,241.11 Community Services Director Contract $11,305.55 $14,682.50 Community Services Officer Base P $4,283.15 $4,497.30 $4,722.16 $4,958.29 $5,206.20 $5,466.52

CITY OF WOODLAND - SALARY SCHEDULE
Effective July 1, 2022

REGULAR FULL-TIME EMPLOYEES - MONTHLY SALARY

Community Services Program Manager 125 MM $6,467.13 $6,790.49 $7,130.01 $7,486.52 $7,860.84 $8,253.88 Conservation Coordinator 46 GS $4,619.29 $4,850.26 $5,092.78 $5,347.42 $5,614.78 $5,895.52 Construction Project Manager 129 MM $7,138.50 $7,495.43 $7,870.19 $8,263.71 $8,676.90 $9,110.74 Crime Prevention Specialist Base P $4,283.15 $4,497.30 $4,722.16 $4,958.29 $5,206.20 $5,466.52 Deputy Chief (aka Police Captain) Base PM $11,445.75 $12,018.05 $12,618.95 $13,249.91 $13,912.39 $14,608.02 $15,338.42 $16,105.35 Deputy Director of Community Development Contract $9,927.40 $12,727.43 Deputy Fire Chief Flat FM $11,213.73 $11,774.41 $12,363.13 $12,981.27 $13,741.27 Director of Administrative Services Contract $11,305.55 $14,682.50 Economic Development Manager 136 MM $8,485.44 $8,909.71 $9,355.20 $9,822.96 $10,314.10 $10,829.81 Electrical / Signs & Markings Supervisor 67 GS $7,758.49 $8,146.41 $8,553.73 $8,981.42 $9,430.49 $9,902.02 Electrician's Assistant 43 GS $4,289.47 $4,503.94 $4,729.15 $4,965.61 $5,213.89 $5,474.59 Engineering Aide I 33 GS $3,350.93 $3,518.48 $3,694.41 $3,879.12 $4,073.07 $4,276.73 Engineering Aide II 37 GS $3,698.80 $3,883.75 $4,077.93 $4,281.83 $4,495.91 $4,720.71 Engineering Assistant 56 GS $5,913.09 $6,208.75 $6,519.19 $6,845.14 $7,187.40 $7,546.77 Engineering Technician I 44 GS $4,396.71 $4,616.55 $4,847.38 $5,089.75 $5,344.24 $5,611.45 Engineering Technician II 48 GS $4,853.14 $5,095.80 $5,350.60 $5,618.13 $5,899.03 $6,193.98 Engineering Technician III 52 GS $5,356.97 $5,624.81 $5,906.06 $6,201.36 $6,511.43 $6,837.00 Environmental Compliance Inspector I 39 GS $3,886.05 $4,080.35 $4,284.38 $4,498.59 $4,723.52 $4,959.70 Environmental Compliance Inspector II 43 GS $4,289.47 $4,503.94 $4,729.15 $4,965.61 $5,213.89 $5,474.59 Environmental Compliance Specialist 49 GS $4,974.48 $5,223.20 $5,484.36 $5,758.58 $6,046.50 $6,348.83 Environmental Resources Analyst 127 MM $6,794.53 $7,134.26 $7,490.96 $7,865.53 $8,258.80 $8,671.73 Environmental Sustainability Manager 131 MM $7,499.89 $7,874.88 $8,268.63 $8,682.05 $9,116.17 $9,571.98 Equipment Service Clerk 32 GS $3,269.20 $3,432.66 $3,604.30 $3,784.51 $3,973.73 $4,172.42 Equipment Service Worker 34 GS $3,434.71 $3,606.44 $3,786.76 $3,976.10 $4,174.91 $4,383.66 Executive Assistant - Confidential C $4,650.80 $4,883.34 $5,127.51 $5,383.89 $5,653.08 $5,935.74 Facility Maintenance Worker I 35 GS $3,520.57 $3,696.61 $3,881.43 $4,075.50 $4,279.28 $4,493.25 Facility Maintenance Worker II 41 GS $4,082.78 $4,286.92 $4,501.27 $4,726.33 $4,962.65 $5,210.78 Facility Maintenance Worker III 45 GS $4,506.63 $4,731.96 $4,968.56 $5,216.99 $5,477.84 $5,751.73 Finance Clerk I 32 GS $3,269.20 $3,432.66 $3,604.30 $3,784.51 $3,973.73 $4,172.42 Finance Clerk II 37 GS $3,698.80 $3,883.75 $4,077.93 $4,281.83 $4,495.91 $4,720.71 Finance Clerk III 41 GS $4,082.78 $4,286.92 $4,501.27 $4,726.33 $4,962.65 $5,210.78 Finance Director Contract $9,562.32 $12,275.28
Finance Officer 141 MM $9,600.50 $10,080.51 $10,584.54 $11,113.78 $11,669.47 $12,252.94 Finance Specialist 41 GS $4,082.78 $4,286.92 $4,501.27 $4,726.33 $4,962.65 $5,210.78 Finance Supervisor 54 GS $5,628.16 $5,909.58 $6,205.05 $6,515.31 $6,841.07 $7,183.12 Financial Services Manager 136 MM $8,485.44 $8,909.71 $9,355.20 $9,822.96 $10,314.10 $10,829.81 Fire Battalion Chief Flat FM $9,830.42 $10,321.93 $10,838.03 $11,379.94 $11,948.93 Fire Captain Base F $7,931.13 $8,327.68 $8,744.07 $9,181.28 $9,640.33 Fire Chief Contract $12,096.94 $15,710.28
Fire Engineer Base F $6,883.36 $7,227.53 $7,588.91 $7,968.36 $8,366.76 Fire Marshal Flat FM $9,830.42 $10,321.93 $10,838.03 $11,379.94 $11,948.93 Fire Prevention Specialist I (aka Community Risk Reduction I) Base F $5,003.33 $5,253.73 $5,516.40 $5,792.23 $6,081.82 Fire Prevention Specialist II (aka Community Risk Reduction II) Base F $5,380.23 $5,649.26 $5,931.72 $6,228.30 $6,539.73 Firefighter Base F $6,065.12 $6,368.37 $6,686.78 $7,021.13 $7,372.17 Firefighter Recruit Base F $5,458.61

Fleet & Facilities Manager 131 MM $7,499.88 $7,874.89 $8,268.63 $8,682.06 $9,116.17 $9,571.98 GIS Analyst 62 GS $6,857.37 $7,200.24 $7,560.25 $7,938.27 $8,335.18 $8,751.94 GIS Technician I 49 GS $4,974.48 $5,223.20 $5,484.36 $5,758.58 $6,046.51 $6,348.83 GIS Technician II 53 GS $5,490.89 $5,765.44 $6,053.71 $6,356.39 $6,674.21 $7,007.92 Heavy Equipment Mechanic 46 GS $4,619.29 $4,850.26 $5,092.78 $5,347.42 $5,614.78 $5,895.52 Housing Analyst I (formerly Redevelopment & Housing Analyst i) 120 MM $5,716.01 $6,001.81 $6,301.88 $6,616.98 $6,947.83 $7,295.23 Housing Analyst II (formerly Redevelopment & Housing Analyst Ii) 124 MM $6,309.40 $6,624.87 $6,956.11 $7,303.91 $7,669.12 $8,052.57 Human Resources Analyst I C $5,658.85 $5,941.79 $6,238.88 $6,550.82 $6,878.36 $7,222.28 Human Resources Analyst II C $6,402.47 $6,722.59 $7,058.72 $7,411.66 $7,782.24 $8,171.35 Human Resources Clerk C $3,572.51 $3,751.15 $3,938.71 $4,135.64 $4,342.43 $4,559.55 Human Resources Manager C $9,041.14 $9,493.20 $9,967.85 $10,466.25 $10,989.56 $11,539.04 Human Resources Technician I C $4,246.59 $4,458.92 $4,681.86 $4,915.95 $5,161.75 $5,419.83 Human Resources Technician II C $4,734.88 $4,971.63 $5,220.21 $5,481.21 $5,755.28 $6,043.04 Industrial Electrical/Electronics Technician 58 GS $6,212.44 $6,523.06 $6,849.21 $7,191.68 $7,551.26 $7,928.83 Information Technology Analyst 60 GS $6,526.94 $6,853.30 $7,195.96 $7,555.76 $7,933.55 $8,330.22 Information Technology Manager 138 MM $8,915.01 $9,360.76 $9,828.80 $10,320.23 $10,836.25 $11,378.07 Information Technology Technician I 48 GS $4,853.14 $5,095.80 $5,350.60 $5,618.13 $5,899.03 $6,193.98 Information Technology Technician II 52 GS $5,356.97 $5,624.81 $5,906.06 $6,201.36 $6,511.43 $6,837.00 Infrastructure O & M Superintendent 132 MM $7,687.38 $8,071.76 $8,475.34 $8,899.11 $9,344.07 $9,811.28 Junior Engineer 121 MM $5,858.90 $6,151.84 $6,459.44 $6,782.41 $7,121.54 $7,477.62 Junior Planner 113 MM $4,808.68 $5,049.10 $5,301.56 $5,566.64 $5,844.98 $6,137.22 Laboratory & Environmental Compliance Mgr 129 MM $7,138.50 $7,495.43 $7,870.19 $8,263.71 $8,676.90 $9,110.74 Laboratory Supervisor 127 MM $6,794.53 $7,134.25 $7,490.96 $7,865.53 $8,258.80 $8,671.73 Laboratory Technician I 43 GS $4,289.47 $4,503.94 $4,729.15 $4,965.61 $5,213.89 $5,474.59 Laboratory Technician II 47 GS $4,734.78 $4,971.52 $5,220.10 $5,481.10 $5,755.16 $6,042.92 Librarian I 114 MM $4,928.90 $5,175.34 $5,434.11 $5,705.81 $5,991.09 $6,290.65 Librarian II 118 MM $5,440.57 $5,712.59 $5,998.23 $6,298.15 $6,613.05 $6,943.70 Librarian III 122 MM $6,005.37 $6,305.64 $6,620.94 $6,951.97 $7,299.58 $7,664.55 Library Services Director Contract $8,005.77 $10,277.33 Library Technical Assistant I 29 GS $3,035.77 $3,187.57 $3,346.95 $3,514.30 $3,690.01 $3,874.51 Library Technical Assistant II 33 GS $3,350.93 $3,518.48 $3,694.41 $3,879.12 $4,073.07 $4,276.73 Library Technical Assistant III 37 GS $3,698.80 $3,883.75 $4,077.93 $4,281.83 $4,495.91 $4,720.71 Light Equipment Mechanic 41 GS $4,082.78 $4,286.92 $4,501.27 $4,726.33 $4,962.65 $5,210.78 Literacy Coordinator 46 GS $4,619.29 $4,850.26 $5,092.78 $5,347.42 $5,614.78 $5,895.52 Maintenance Supervisor 53 GS $5,490.89 $5,765.44 $6,053.71 $6,356.39 $6,674.21 $7,007.92 Maintenance Worker I 35 GS $3,520.57 $3,696.61 $3,881.43 $4,075.50 $4,279.28 $4,493.25 Maintenance Worker II 40 GS $3,983.21 $4,182.37 $4,391.48 $4,611.06 $4,841.61 $5,083.69 Maintenance Worker III 44 GS $4,396.71 $4,616.55 $4,847.38 $5,089.75 $5,344.24 $5,611.45 Management Analyst I 120 MM $5,716.01 $6,001.80 $6,301.88 $6,616.98 $6,947.83 $7,295.23 Management Analyst II 125 MM $6,467.12 $6,790.49 $7,130.01 $7,486.52 $7,860.83 $8,253.88 Marketing and Business Relations Specialist 120 MM $5,716.01 $6,001.80 $6,301.88 $6,616.98 $6,947.83 $7,295.23 Meter Services Technician 46 GS $4,619.29 $4,850.26 $5,092.78 $5,347.42 $5,614.78 $5,895.52 Office Manager 115 MM $5,052.11 $5,304.71 $5,569.95 $5,848.45 $6,140.88 $6,447.92 Operations and Maintenance Superintendent 137 MM $8,697.58 $9,132.46 $9,589.09 $10,068.54 $10,571.97 $11,100.57 Park Maintenance Technician 46 GS $4,619.29 $4,850.26 $5,092.78 $5,347.42 $5,614.78 $5,895.52

Park Maintenance Worker I 35 GS $3,520.57 $3,696.61 $3,881.43 $4,075.50 $4,279.28 $4,493.25 Park Maintenance Worker II 39 GS $3,886.05 $4,080.35 $4,284.38 $4,498.59 $4,723.52 $4,959.70 Park Maintenance Worker III 43 GS $4,289.47 $4,503.94 $4,729.15 $4,965.61 $5,213.89 $5,474.59 Park Planner 132 MM $7,687.38 $8,071.76 $8,475.34 $8,899.11 $9,344.07 $9,811.28 Park Superintendent 132 MM $7,687.38 $8,071.76 $8,475.34 $8,899.11 $9,344.07 $9,811.28 Park Supervisor 51 GS $5,226.32 $5,487.63 $5,762.01 $6,050.11 $6,352.61 $6,670.25 Planning Manager 140 MM $9,366.34 $9,834.65 $10,326.39 $10,842.70 $11,384.84 $11,954.08 Police Captain Base PM $11,445.75 $12,018.05 $12,618.95 $13,249.91 $13,912.39 $14,608.02 $15,338.42 $16,105.35 Police Chief Contract $15,233.94 $20,044.66
Police Crime and Intelligence Analyst Base PS $5,491.01 $5,765.57 $6,053.84 $6,356.53 $6,674.35 Police Lieutenant Base PM $10,413.80 $10,934.49 $11,481.22 $12,055.29 $12,658.06 $13,290.96 $13,955.51 $14,653.29 Police Officer Base P $6,507.08 $6,832.43 $7,174.05 $7,532.76 $7,909.39 $8,304.86 $8,720.12 Police Officer Recruit (Non-Safety) Base $5,856.37
Police Records Manager 120 MM $5,716.01 $6,001.80 $6,301.88 $6,616.98 $6,947.83 $7,295.23 Police Records Specialist Base P $3,801.68 $3,991.74 $4,191.34 $4,400.90 $4,620.96 Police Records Supervisor Base PS $5,150.93 $5,408.46 $5,678.89 $5,962.87 $6,261.02 Police Sergeant Base PS $7,527.24 $7,903.61 $8,298.79 $8,713.73 $9,149.42 $9,606.89 $10,087.24 $10,591.60 Pool and Recreation Facility Technician (formerly Pool and Facility Technician) 46 GS $4,619.29 $4,850.26 $5,092.78 $5,347.42 $5,614.78 $5,895.52 Pool Facility Technician 46 GS $4,619.29 $4,850.26 $5,092.78 $5,347.42 $5,614.78 $5,895.52 Principal Civil Engineer 141 MM $9,600.50 $10,080.51 $10,584.54 $11,113.78 $11,669.47 $12,252.94 Principal Planner 136 MM $8,485.44 $8,909.71 $9,355.20 $9,822.96 $10,314.10 $10,829.81 Principal Utilities Civil Engineer 141 MM $9,600.50 $10,080.51 $10,584.54 $11,113.78 $11,669.47 $12,252.94 Public Works Director Contract $11,305.55 $14,682.50
Public Works O&M Infrastructure Admin 141 MM $9,600.50 $10,080.51 $10,584.54 $11,113.78 $11,669.47 $12,252.94 Purchasing Manager 123 MM $6,155.51 $6,463.28 $6,786.45 $7,125.77 $7,482.06 $7,856.16 Recreation Coordinator 36 GS $3,608.59 $3,789.02 $3,978.48 $4,177.41 $4,386.28 $4,605.60 Recreation Superintendent 131 MM $7,499.89 $7,874.88 $8,268.63 $8,682.05 $9,116.17 $9,571.98 Recreation Supervisor 50 GS $5,098.84 $5,353.78 $5,621.46 $5,902.54 $6,197.67 $6,507.55 Redev. & Housing Analyst I (renamed to Housing Analsyt I) 120 MM $5,716.01 $6,001.81 $6,301.88 $6,616.98 $6,947.83 $7,295.23 Redev. & Housing Analyst II (renamed to Housing Analsyt II) 124 MM $6,309.40 $6,624.87 $6,956.11 $7,303.91 $7,669.12 $8,052.57 Redevelopment Manager 136 MM $8,485.44 $8,909.71 $9,355.20 $9,822.96 $10,314.10 $10,829.81 Secretary to City Manager C $4,770.05 $5,008.56 $5,258.99 $5,521.94 $5,798.03 $6,087.94 Senior Accountant 125 MM $6,467.13 $6,790.49 $7,130.01 $7,486.52 $7,860.84 $8,253.88 Senior Application Analyst 132 MM $7,687.38 $8,071.76 $8,475.34 $8,899.11 $9,344.07 $9,811.28 Senior Associate Civil Engineer 134 MM $8,076.57 $8,480.39 $8,904.42 $9,349.63 $9,817.12 $10,307.98 Senior Building Inspector 57 GS $6,060.92 $6,363.97 $6,682.16 $7,016.26 $7,367.08 $7,735.44 Senior Building Plans Examiner 58 GS $6,212.44 $6,523.06 $6,849.21 $7,191.68 $7,551.26 $7,928.83 Senior Center Manager 120 MM $5,716.01 $6,001.81 $6,301.88 $6,616.98 $6,947.83 $7,295.23 Senior Civil Engineer 138 MM $8,915.01 $9,360.76 $9,828.80 $10,320.23 $10,836.25 $11,378.07 Senior Construction Project Manager 131 MM $7,499.89 $7,874.88 $8,268.63 $8,682.05 $9,116.17 $9,571.98 Senior Engineering Assistant 58 GS $6,212.44 $6,523.06 $6,849.21 $7,191.68 $7,551.26 $7,928.83 Senior Equipment Mechanic 50 GS $5,098.84 $5,353.78 $5,621.46 $5,902.54 $6,197.67 $6,507.55 Senior Human Resources Analyst C $7,362.84 $7,730.98 $8,117.53 $8,523.40 $8,949.57 $9,397.05 Senior Maintenance Worker 47 GS $4,734.78 $4,971.52 $5,220.10 $5,481.10 $5,755.16 $6,042.92

Senior Management Analyst 131 MM $7,499.89 $7,874.88 $8,268.63 $8,682.05 $9,116.17 $9,571.98 Senior Planner 132 MM $7,687.38 $8,071.76 $8,475.33 $8,899.11 $9,344.07 $9,811.27 Senior Police Records Specialist Base P $4,181.84 $4,390.93 $4,610.48 $4,841.02 $5,083.08 Senior Signs and Markings Technician 45 GS $4,506.63 $4,731.96 $4,968.56 $5,216.99 $5,477.84 $5,751.73 Senior Systems Analyst 132 MM $7,687.38 $8,071.76 $8,475.34 $8,899.11 $9,344.07 $9,811.28 Senior Traffic Signal/Street Lighting Tech 60 GS $6,526.94 $6,853.30 $7,195.96 $7,555.76 $7,933.55 $8,330.22 Senior Tree Trimmer 45 GS $4,506.63 $4,731.96 $4,968.56 $5,216.99 $5,477.84 $5,751.73 Senior Utilities Maintenance Worker (Sewer) 54 GS $5,628.16 $5,909.58 $6,205.05 $6,515.31 $6,841.07 $7,183.12 Senior Utilities Maintenance Worker (Water) 54 GS $5,628.16 $5,909.58 $6,205.05 $6,515.31 $6,841.07 $7,183.12 Senior Water Pollution Control Operator 67 GS $7,758.49 $8,146.41 $8,553.73 $8,981.42 $9,430.49 $9,902.02 Senior Water System Operator 50 GS $5,098.84 $5,353.78 $5,621.46 $5,902.54 $6,197.67 $6,507.55 Senior Water/Wastewater Instrumentation Tech 66 GS $7,569.25 $7,947.71 $8,345.10 $8,762.34 $9,200.46 $9,660.49 Signs and Markings Tech I 39 GS $3,886.05 $4,080.35 $4,284.38 $4,498.59 $4,723.52 $4,959.70 Signs and Markings Tech II 43 GS $4,289.47 $4,503.94 $4,729.15 $4,965.61 $5,213.89 $5,474.59 Social Services Manager 132 MM $7,687.38 $8,071.76 $8,475.33 $8,899.11 $9,344.07 $9,811.27 Sports Manager 125 MM $6,467.13 $6,790.49 $7,130.01 $7,486.52 $7,860.84 $8,253.88 Stock Clerk 32 GS $3,269.20 $3,432.66 $3,604.30 $3,784.51 $3,973.73 $4,172.42 Storekeeper 35 GS $3,520.57 $3,696.61 $3,881.43 $4,075.50 $4,279.28 $4,493.25 Traffic Signal / Street Lighting Technician 56 GS $5,913.09 $6,208.75 $6,519.19 $6,845.14 $7,187.40 $7,546.77 Transportation Engineer 134 MM $8,076.57 $8,480.39 $8,904.42 $9,349.63 $9,817.12 $10,307.98 Treatment Plant Mechanic 54 GS $5,628.16 $5,909.58 $6,205.05 $6,515.31 $6,841.07 $7,183.12 Treatment Plant Superintendent 137 MM $8,697.58 $9,132.46 $9,589.09 $10,068.54 $10,571.97 $11,100.57 Tree Trimmer I 39 GS $3,886.05 $4,080.35 $4,284.38 $4,498.59 $4,723.52 $4,959.70 Tree Trimmer II 43 GS $4,289.47 $4,503.94 $4,729.15 $4,965.61 $5,213.89 $5,474.59 Underground Utility Service Locator 46 GS $4,619.29 $4,850.26 $5,092.78 $5,347.42 $5,614.78 $5,895.52 Utilities Administrator 141 MM $9,600.50 $10,080.51 $10,584.54 $11,113.78 $11,669.47 $12,252.94 Utilities Maintenance Supervisor 53 GS $5,490.89 $5,765.44 $6,053.71 $6,356.39 $6,674.21 $7,007.92 Utilities Maintenance Worker I 37 GS $3,698.80 $3,883.75 $4,077.93 $4,281.83 $4,495.91 $4,720.71 Utilities Maintenance Worker II 42 GS $4,184.85 $4,394.10 $4,613.80 $4,844.50 $5,086.71 $5,341.05 Utilities Maintenance Worker III (Sewer) 46 GS $4,619.29 $4,850.26 $5,092.78 $5,347.42 $5,614.78 $5,895.52 Utilities Maintenance Worker III (Water) 46 GS $4,619.29 $4,850.26 $5,092.78 $5,347.42 $5,614.78 $5,895.52 Utilities Maintenance Worker IV (Sewer) 50 GS $5,098.84 $5,353.78 $5,621.46 $5,902.54 $6,197.67 $6,507.55 Utilities Maintenance Worker IV (Water) 50 GS $5,098.84 $5,353.78 $5,621.46 $5,902.54 $6,197.67 $6,507.55 Wastewater Systems Administrator 141 MM $9,600.50 $10,080.51 $10,584.54 $11,113.78 $11,669.47 $12,252.94 Water / Wastewater Instrumental Technician 62 GS $6,857.37 $7,200.24 $7,560.25 $7,938.27 $8,335.18 $8,751.94 Water Pollution Control Facility Superintendent 141 MM $9,600.50 $10,080.51 $10,584.54 $11,113.78 $11,669.47 $12,252.94 Water Pollution Control O-I-T 40 GS $3,983.21 $4,182.37 $4,391.48 $4,611.06 $4,841.61 $5,083.69 Water Pollution Control Operator I 51 GS $5,226.32 $5,487.63 $5,762.01 $6,050.11 $6,352.61 $6,670.25 Water Pollution Control Operator II 55 GS $5,768.86 $6,057.31 $6,360.18 $6,678.18 $7,012.09 $7,362.69 Water Pollution Control Operator III 59 GS $6,367.75 $6,686.13 $7,020.44 $7,371.46 $7,740.05 $8,127.05 Water Pollution Control Operator IV 63 GS $7,028.81 $7,380.24 $7,749.25 $8,136.71 $8,543.54 $8,970.72 Water Systems Administrator 141 MM $9,600.50 $10,080.51 $10,584.54 $11,113.78 $11,669.47 $12,252.94 Water Systems Operator I 40 GS $3,983.21 $4,182.37 $4,391.48 $4,611.06 $4,841.61 $5,083.69 Water Systems Operator II 45 GS $4,506.63 $4,731.96 $4,968.56 $5,216.99 $5,477.84 $5,751.73

CLASSIFICATION A STEP B STEP C STEP D STEP E STEP F STEP G STEP H STEP Accountant I 116 MM 29.88 31.37 32.94 34.59 36.31 38.13 Accountant II 120 MM 32.98 34.63 36.36 38.18 40.08 42.09 Accounting Technician 45 GS 26.00 27.30 28.67 30.10 31.60 33.18 Administrative Clerk I 28 GS 17.09 17.94 18.84 19.78 20.77 21.81 Administrative Clerk II 32 GS 18.86 19.80 20.79 21.83 22.93 24.07 Administrative Clerk III 36 GS 20.82 21.86 22.95 24.10 25.31 26.57 Administrative Secretary 42 GS 24.14 25.35 26.62 27.95 29.35 30.81 Administrative Supervisor 47 GS 27.32 28.68 30.12 31.62 33.20 34.86 Aquatics Coordinator 32 GS 18.86 19.80 20.79 21.83 22.93 24.07 Aquatics Supervisor 48 GS 28.00 29.40 30.87 32.41 34.03 35.74 Assist City Manager/Comm & Econ Dev Dir Contract 71.91 92.32 Assistant Engineer 125 MM 37.31 39.18 41.14 43.19 45.35 47.62 Assistant Planner 118 MM 31.39 32.96 34.61 36.34 38.15 40.06 Associate Civil Engineer 131 MM 43.27 45.43 47.70 50.09 52.59 55.22 Associate Engineer 127 MM 39.20 41.16 43.22 45.38 47.65 50.03 Associate Planner 124 MM 36.40 38.22 40.13 42.14 44.25 46.46 Building Inspection Services Manager 132 MM 44.35 46.57 48.90 51.34 53.91 56.60 Building Inspector I 49 GS 28.70 30.13 31.64 33.22 34.88 36.63 Building Inspector II 53 GS 31.68 33.26 34.93 36.67 38.51 40.43 Chief Building Official 140 MM 54.04 56.74 59.58 62.56 65.68 68.97 Chief Collection Systems Operator 132 MM 44.35 46.57 48.90 51.34 53.91 56.60 Chief Plant Operator 132 MM 44.35 46.57 48.90 51.34 53.91 56.60 Chief Project Engineer 145 MM 61.14 64.20 67.41 70.78 74.31 78.03 Chief Water Systems Operator 132 MM 44.35 46.57 48.90 51.34 53.91 56.60 Children's Librarian II 118 MM 31.39 32.96 34.61 36.34 38.15 40.06 City Clerk Contract 44.02 61.14
City Engineer 145 MM 61.14 64.20 67.41 70.78 74.31 78.03 City Manager Contract 135.60
Code Compliance Officer I 46 GS 26.65 27.98 29.38 30.85 32.39 34.01 Code Compliance Officer II 50 GS 29.42 30.89 32.43 34.05 35.76 37.54 Communication Manager 131 MM 43.27 45.43 47.70 50.09 52.59 55.22 Community Development Clerk I 32 GS 18.86 19.80 20.79 21.83 22.93 24.07 Community Development Clerk II 37 GS 21.34 22.41 23.53 24.70 25.94 27.24 Community Development Director Contract 65.23 84.71
Community Development Technician I 42 GS 24.14 25.35 26.62 27.95 29.35 30.81 Community Development Technician II 46 GS 26.65 27.98 29.38 30.85 32.39 34.01 Community Risk Reduction Specialist I Base F 28.87 30.31 31.83 33.42 35.09 0.00 Community Risk Reduction Specialist II Base F 31.04 32.59 34.22 35.93 37.73 0.00 Community Risk Reduction Specialist Senior Base F 34.37 36.09 37.89 39.79 41.78 0.00 Community Services Director Contract 65.23 0.00 0.00 0.00 84.71 0.00

TEMPORARY / PART-TIME / SEASONAL EMPLOYEES - HOURLY WAGES

Community Services Officer Base
P 24.71 25.95 27.24 28.61 30.04 31.54
Community Services Program Manager 125 MM 37.31 39.18 41.14 43.19 45.35 47.62 Conservation Coordinator 46 GS 26.65 27.98 29.38 30.85 32.39 34.01 Construction Project Manager 129 MM 41.18 43.24 45.41 47.68 50.06 52.56 Crime Prevention Specialist Base
P 24.71 25.95 27.24 28.61 30.04 31.54
Deputy Chief (aka Police Captain) Base PM 66.03 69.34 72.80 76.44 80.27 84.28 88.49 92.92 Deputy Director of Community Development Contract 57.27 73.43 Deputy Fire Chief Flat FM 64.70 67.93 71.33 74.89 79.28 Director of Administrative Services Contract 65.23 84.71 Economic Development Manager 136 MM 48.96 51.40 53.97 56.67 59.51 62.48 Electrical / Signs & Markings Supervisor 67 GS 44.76 47.00 49.35 51.82 54.41 57.13 Electrician's Assistant 43 GS 24.75 25.98 27.28 28.65 30.08 31.58 Engineering Aide I 33 GS 19.33 20.30 21.31 22.38 23.50 24.67 Engineering Aide II 37 GS 21.34 22.41 23.53 24.70 25.94 27.24 Engineering Assistant 56 GS 34.11 35.82 37.61 39.49 41.47 43.54 Engineering Technician I 44 GS 25.37 26.63 27.97 29.36 30.83 32.37 Engineering Technician II 48 GS 28.00 29.40 30.87 32.41 34.03 35.74 Engineering Technician III 52 GS 30.91 32.45 34.07 35.78 37.57 39.44 Environmental Compliance Inspector I 39 GS 22.42 23.54 24.72 25.95 27.25 28.61 Environmental Compliance Inspector II 43 GS 24.75 25.98 27.28 28.65 30.08 31.58 Environmental Compliance Specialist 49 GS 28.70 30.13 31.64 33.22 34.88 36.63 Environmental Resources Analyst 127 MM 39.20 41.16 43.22 45.38 47.65 50.03 Environmental Sustainability Manager 131 MM 43.27 45.43 47.70 50.09 52.59 55.22 Equipment Service Clerk 32 GS 18.86 19.80 20.79 21.83 22.93 24.07 Equipment Service Worker 34 GS 19.82 20.81 21.85 22.94 24.09 25.29 Executive Assistant - Confidential C 26.83 28.17 29.58 31.06 32.61 34.25 Facility Maintenance Worker I 35 GS 20.31 21.33 22.39 23.51 24.69 25.92 Facility Maintenance Worker II 41 GS 23.55 24.73 25.97 27.27 28.63 30.06 Facility Maintenance Worker III 45 GS 26.00 27.30 28.67 30.10 31.60 33.18 Finance Clerk I 32 GS 18.86 19.80 20.79 21.83 22.93 24.07 Finance Clerk II 37 GS 21.34 22.41 23.53 24.70 25.94 27.24 Finance Clerk III 41 GS 23.55 24.73 25.97 27.27 28.63 30.06 Finance Director Contract 55.17 70.82
Finance Officer 141 MM 55.39 58.16 61.07 64.12 67.33 70.69 Finance Specialist 41 GS 23.55 24.73 25.97 27.27 28.63 30.06 Finance Supervisor 54 GS 32.47 34.09 35.80 37.59 39.47 41.44 Financial Services Manager 136 MM 48.96 51.40 53.97 56.67 59.51 62.48 Fire Battalion Chief Flat FM 56.72 59.55 62.53 65.65 68.94 Fire Captain Base F 45.76 48.05 50.45 52.97 55.62
Fire Chief Contract 69.79 90.64
Fire Engineer BaseF 39.71 41.70 43.78 45.97 48.27
Fire Marshal Flat FM 56.72 59.55 62.53 65.65 68.94
Fire Prevention Specialist I BaseF 28.87 30.31 31.83 33.42 35.09 Fire Prevention Specialist II BaseF 31.04 32.59 34.22 35.93 37.73 Firefighter BaseF 34.99 36.74 38.58 40.51 42.53

Firefighter Recruit Base
F 31.49 0.00 0.00 0.00 0.00
Fleet & Facilities Manager 131 MM 43.27 45.43 47.70 50.09 52.59 55.22 GIS Analyst 62 GS 39.56 41.54 43.62 45.80 48.09 50.49
GIS Technician I 49 GS 28.70 30.13 31.64 33.22 34.88 36.63 GIS Technician II 53 GS 31.68 33.26 34.93 36.67 38.51 40.43 Heavy Equipment Mechanic 46 GS 26.65 27.98 29.38 30.85 32.39 34.01 Housing Analyst I (formerly Redevelopment & Housing Analyst i) 120 MM 32.98 34.63 36.36 38.18 40.08 42.09 Housing Analyst II (formerly Redevelopment & Housing Analyst Ii) 124 MM 36.40 38.22 40.13 42.14 44.25 46.46 Human Resources Analyst IC 32.65 34.28 35.99 37.79 39.68 41.67 Human Resources Analyst IIC 36.94 38.78 40.72 42.76 44.90 47.14 Human Resources ClerkC 20.61 21.64 22.72 23.86 25.05 26.31 Human Resources ManagerC 52.16 54.77 57.51 60.38 63.40 66.57 Human Resources Technician IC 24.50 25.73 27.01 28.36 29.78 31.27 Human Resources Technician IIC 27.32 28.68 30.12 31.62 33.20 34.86 Industrial Electrical/Electronics Technician 58 GS 35.84 37.63 39.52 41.49 43.57 45.74 Information Technology Analyst 60 GS 37.66 39.54 41.52 43.59 45.77 48.06 Information Technology Manager 138 MM 51.43 54.01 56.71 59.54 62.52 65.64 Information Technology Technician I 48 GS 28.00 29.40 30.87 32.41 34.03 35.74 Information Technology Technician II 52 GS 30.91 32.45 34.07 35.78 37.57 39.44 Infrastructure O & M Superintendent 132 MM 44.35 46.57 48.90 51.34 53.91 56.60 Junior Engineer 121 MM 33.80 35.49 37.27 39.13 41.09 43.14 Junior Planner 113 MM 27.74 29.13 30.59 32.12 33.72 35.41 Laboratory & Environmental Compliance Mgr 129 MM 41.18 43.24 45.41 47.68 50.06 52.56 Laboratory Supervisor 127 MM 39.20 41.16 43.22 45.38 47.65 50.03 Laboratory Technician I 43 GS 24.75 25.98 27.28 28.65 30.08 31.58 Laboratory Technician II 47 GS 27.32 28.68 30.12 31.62 33.20 34.86 Librarian I 114 MM 28.44 29.86 31.35 32.92 34.56 36.29
Librarian II 118 MM 31.39 32.96 34.61 36.34 38.15 40.06 Librarian III 122 MM 34.65 36.38 38.20 40.11 42.11 44.22 Library Services Director Contract 46.19 59.29
Library Technical Assistant I 29 GS 17.51 18.39 19.31 20.28 21.29 22.35 Library Technical Assistant II 33 GS 19.33 20.30 21.31 22.38 23.50 24.67 Library Technical Assistant III 37 GS 21.34 22.41 23.53 24.70 25.94 27.24 Light Equipment Mechanic 41 GS 23.55 24.73 25.97 27.27 28.63 30.06 Literacy Coordinator 46 GS 26.65 27.98 29.38 30.85 32.39 34.01 Maintenance Supervisor 53 GS 31.68 33.26 34.93 36.67 38.51 40.43 Maintenance Worker I 35 GS 20.31 21.33 22.39 23.51 24.69 25.92 Maintenance Worker II 40 GS 22.98 24.13 25.34 26.60 27.93 29.33 Maintenance Worker III 44 GS 25.37 26.63 27.97 29.36 30.83 32.37 Management Analyst I 120 MM 32.98 34.63 36.36 38.18 40.08 42.09 Management Analyst II 125 MM 37.31 39.18 41.14 43.19 45.35 47.62 Marketing and Business Relations Specialist 120 MM 32.98 34.63 36.36 38.18 40.08 42.09 Meter Services Technician 46 GS 26.65 27.98 29.38 30.85 32.39 34.01 Office Manager 115 MM 29.15 30.60 32.13 33.74 35.43 37.20 Operations and Maintenance Superintendent 137 MM 50.18 52.69 55.32 58.09 60.99 64.04

Park Maintenance Technician 46 GS 26.65 27.98 29.38 30.85 32.39 34.01 Park Maintenance Worker I 35 GS 20.31 21.33 22.39 23.51 24.69 25.92 Park Maintenance Worker II 39 GS 22.42 23.54 24.72 25.95 27.25 28.61 Park Maintenance Worker III 43 GS 24.75 25.98 27.28 28.65 30.08 31.58 Park Planner 132 MM 44.35 46.57 48.90 51.34 53.91 56.60 Park Superintendent 132 MM 44.35 46.57 48.90 51.34 53.91 56.60 Park Supervisor 51 GS 30.15 31.66 33.24 34.91 36.65 38.48 Planning Manager 140 MM 54.04 56.74 59.58 62.56 65.68 68.97 Police Captain (aka Deputy Chief) Base PM 66.03 69.34 72.80 76.44 80.27 84.28 88.49 92.92 Police Chief Contract 87.89 115.64
Police Crime and Intelligence Analyst Base PS 31.68 33.26 34.93 36.67 38.51 Police Lieutenant Base PM 60.08 63.08 66.24 69.55 73.03 76.68 80.51 84.54 Police Officer Base
P 37.54 39.42 41.39 43.46 45.63 47.91 50.31
Police Officer Recruit (Non-Safety) Base 33.79
Police Records Manager 120 MM 32.98 34.63 36.36 38.18 40.08 42.09 Police Records Specialist Base
P 21.93 23.03 24.18 25.39 26.66
Police Records Supervisor Base PS 29.72 31.20 32.76 34.40 36.12 Police Sergeant Base PS 43.43 45.60 47.88 50.27 52.79 55.43 58.20 61.11 Pool and Recreation Facility Technician (formerly Pool Facility Technician) 46 GS 26.65 27.98 29.38 30.85 32.39 34.01 Pool Facility Technician 46 GS 26.65 27.98 29.38 30.85 32.39 34.01 Principal Civil Engineer 141 MM 55.39 58.16 61.07 64.12 67.33 70.69 Principal Planner 136 MM 48.96 51.40 53.97 56.67 59.51 62.48 Principal Utilities Civil Engineer 141 MM 55.39 58.16 61.07 64.12 67.33 70.69 Public Works Director Contract 65.23 84.71
Public Works O&M Infrastructure Admin 141 MM 55.39 58.16 61.07 64.12 67.33 70.69 Purchasing Manager 123 MM 35.51 37.29 39.15 41.11 43.17 45.32 Recreation Coordinator 36 GS 20.82 21.86 22.95 24.10 25.31 26.57 Recreation Superintendent 131 MM 43.27 45.43 47.70 50.09 52.59 55.22 Recreation Supervisor 50 GS 29.42 30.89 32.43 34.05 35.76 37.54 Redev. & Housing Analyst I (renamed to Housing Analsyt I) 120 MM 32.98 34.63 36.36 38.18 40.08 42.09 Redev. & Housing Analyst II (renamed to Housing Analsyt II) 124 MM 36.40 38.22 40.13 42.14 44.25 46.46 Redevelopment Manager 136 MM 48.96 51.40 53.97 56.67 59.51 62.48 Secretary to City ManagerC 27.52 28.90 30.34 31.86 33.45 35.12 Senior Accountant 125 MM 37.31 39.18 41.14 43.19 45.35 47.62 Senior Application Analyst 132 MM 44.35 46.57 48.90 51.34 53.91 56.60 Senior Associate Civil Engineer 134 MM 46.60 48.93 51.37 53.94 56.64 59.47 Senior Building Inspector 57 GS 34.97 36.72 38.55 40.48 42.50 44.63 Senior Building Plans Examiner 58 GS 35.84 37.63 39.52 41.49 43.57 45.74 Senior Center Manager 120 MM 32.98 34.63 36.36 38.18 40.08 42.09 Senior Civil Engineer 138 MM 51.43 54.01 56.71 59.54 62.52 65.64 Senior Construction Project Manager 131 MM 43.27 45.43 47.70 50.09 52.59 55.22 Senior Engineering Assistant 58 GS 35.84 37.63 39.52 41.49 43.57 45.74 Senior Equipment Mechanic 50 GS 29.42 30.89 32.43 34.05 35.76 37.54 Senior Human Resources Analyst C 42.48 44.60 46.83 49.17 51.63 54.21

Senior Maintenance Worker 47 GS 27.32 28.68 30.12 31.62 33.20 34.86 Senior Management Analyst 131 MM 43.27 45.43 47.70 50.09 52.59 55.22 Senior Planner 132 MM 44.35 46.57 48.90 51.34 53.91 56.60 Senior Police Records Specialist Base
P 24.13 25.33 26.60 27.93 29.33
Senior Signs and Markings Technician 45 GS 26.00 27.30 28.67 30.10 31.60 33.18 Senior Systems Analyst 132 MM 44.35 46.57 48.90 51.34 53.91 56.60 Senior Traffic Signal/Street Lighting Tech 60 GS 37.66 39.54 41.52 43.59 45.77 48.06 Senior Tree Trimmer 45 GS 26.00 27.30 28.67 30.10 31.60 33.18 Senior Utilities Maintenance Worker (Sewer) 54 GS 32.47 34.09 35.80 37.59 39.47 41.44 Senior Utilities Maintenance Worker (Water) 54 GS 32.47 34.09 35.80 37.59 39.47 41.44 Senior Water Pollution Control Operator 67 GS 44.76 47.00 49.35 51.82 54.41 57.13 Senior Water System Operator 50 GS 29.42 30.89 32.43 34.05 35.76 37.54 Senior Water/Wastewater Instrumentation Tech 66 GS 43.67 45.85 48.15 50.55 53.08 55.73 Signs and Markings Tech I 39 GS 22.42 23.54 24.72 25.95 27.25 28.61 Signs and Markings Tech II 43 GS 24.75 25.98 27.28 28.65 30.08 31.58 Social Services Manager 132 MM 44.35 46.57 48.90 51.34 53.91 56.60 Sports Manager 125 MM 37.31 39.18 41.14 43.19 45.35 47.62 Stock Clerk 32 GS 18.86 19.80 20.79 21.83 22.93 24.07
Storekeeper 35 GS 20.31 21.33 22.39 23.51 24.69 25.92
Traffic Signal / Street Lighting Technician 56 GS 34.11 35.82 37.61 39.49 41.47 43.54 Transportation Engineer 134 MM 46.60 48.93 51.37 53.94 56.64 59.47 Treatment Plant Mechanic 54 GS 32.47 34.09 35.80 37.59 39.47 41.44 Treatment Plant Superintendent 137 MM 50.18 52.69 55.32 58.09 60.99 64.04 Tree Trimmer I 39 GS 22.42 23.54 24.72 25.95 27.25 28.61 Tree Trimmer II 43 GS 24.75 25.98 27.28 28.65 30.08 31.58 Underground Utility Service Locator 46 GS 26.65 27.98 29.38 30.85 32.39 34.01 Utilities Administrator 141 MM 55.39 58.16 61.07 64.12 67.33 70.69 Utilities Maintenance Supervisor 53 GS 31.68 33.26 34.93 36.67 38.51 40.43 Utilities Maintenance Worker I 37 GS 21.34 22.41 23.53 24.70 25.94 27.24 Utilities Maintenance Worker II 42 GS 24.14 25.35 26.62 27.95 29.35 30.81 Utilities Maintenance Worker III (Sewer) 46 GS 26.65 27.98 29.38 30.85 32.39 34.01 Utilities Maintenance Worker III (Water) 46 GS 26.65 27.98 29.38 30.85 32.39 34.01 Utilities Maintenance Worker IV (Sewer) 50 GS 29.42 30.89 32.43 34.05 35.76 37.54 Utilities Maintenance Worker IV (Water) 50 GS 29.42 30.89 32.43 34.05 35.76 37.54 Wastewater Systems Administrator 141 MM 55.39 58.16 61.07 64.12 67.33 70.69 Water / Wastewater Instrumental Technician 62 GS 39.56 41.54 43.62 45.80 48.09 50.49 Water Pollution Control Facility Superintendent 141 MM 55.39 58.16 61.07 64.12 67.33 70.69 Water Pollution Control O-I-T 40 GS 22.98 24.13 25.34 26.60 27.93 29.33 Water Pollution Control Operator I 51 GS 30.15 31.66 33.24 34.91 36.65 38.48 Water Pollution Control Operator II 55 GS 33.28 34.95 36.69 38.53 40.46 42.48 Water Pollution Control Operator III 59 GS 36.74 38.57 40.50 42.53 44.65 46.89 Water Pollution Control Operator IV 63 GS 40.55 42.58 44.71 46.94 49.29 51.76 Water Systems Administrator 141 MM 55.39 58.16 61.07 64.12 67.33 70.69 Water Systems Operator I 40 GS 22.98 24.13 25.34 26.60 27.93 29.33 Water Systems Operator II 45 GS 26.00 27.30 28.67 30.10 31.60 33.18

A STEP B STEP C STEP D STEP E STEP
Activity Leader I $15.00 $15.25 $15.50 $15.75 $16.00
Activity Leader II $15.75 $16.00 $16.25 $16.50 $16.75
Activity Manager $16.25 $16.50 $16.75 $17.00 $17.25
Cashier $15.00 $15.25 $15.50 $15.75 $16.00
Counselor $15.00 $15.25 $15.50 $15.75 $16.00
Intern $15.00 $15.50 $16.00 $16.50 $17.00
Library Page $15.00 $15.25 $15.50 $15.75 $16.00
Lifeguard / Aide $16.25 $16.50 $16.75 $17.00 $17.25
Lifeguard / Instructor $16.75 $17.00 $17.25 $17.50 $17.75 Pool Manager $18.00 $18.25 $18.50 $18.75 $19.00
Recreation Facility Aide $17.75 $18.00 $18.25 $18.50 $18.75 Special Program Coordinator $17.50 $17.75 $18.00 $18.25 $18.50 Swim Instructor Aide $15.00 $15.25 $15.50 $15.75 $16.00 Approved by City Council: July 19, 2022

TEMPORARY PART-TIME EMPLOYEES - HOURLY WAGES

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 19, 2022
ITEM #: J.16
SUBJECT: PUBLIC HEARING- Spring Lake Ruby Estates -Request to approve a Tentative Subdivision Maps (TSM #5221) a Zoning Amendment to allow Planned Development Overlay, a Conditional Use Permit, Site Plan and Design Review, and a Development Agreement for a parcel of land located within the Spring Lake Specific Plan Area to allow the development of 87 single-family lots, consistent with the Medium Density General Plan land use designation and multi-family R-15 specific plan designation for the property. APN: 042-030-054
Recommendation for Action: Staff recommends that the City Council

1. Receive the staff report;

2. Conduct a public hearing;
a) adopt Resolution No. ___approving Tentative Subdivision Map #5221; b) adopt Resolution No. ___approving Site Plan and Architectural Design Review; c) adopt Resolution No. ___approving The use of the previously certified Turn of the Century EIR as the appropriate environmental review document in accordance with CEQA; b) introduce and waive the first reading of Ordinance No. ___approving a Planned Development overlay and Conditional use Permit;
c) introduce and waive the first reading of Ordinance No. ___approving the Amended and Restated Development Agreement between the City of Woodland and The New Home Company of Northern California LLC, to use and develop the Ruby Estates project area located within the Spring Lake Specific Plan Area with Conditions of Approval.

Staff Contact:

Megan Meier, Associate Planner, [email protected], (530) 661-5814 Fiscal Impact:

All application processing costs have been paid for by the applicant. The Tentative Subdivision Map includes 87 lots on a multi-family site. The Spring Lake Infrastructure Fee (SLIF) equivalent is currently $ 35,641 per multi-family unit, for a total of $3,100,767. In addition to paying SLIF, this project will also pay citywide Development Impact Fees (DIF). For purposes of the fee calculation, the 87 units will pay $32,871 per home for a total of $2,859,777.

Background:

The entire SLSP area was pre-zoned under Ordinance No. 1346, adopted on July 2, 2002. The project site was originally part of the larger Russell Ranch Development Turn of the Century Heritage Remainder Subdivision Map #4784, Rezone, and Development Agreement approved on January 6, 2006, Ordinance 1453. On July 1, 2014, City Council adopted Ordinance 1563, approving an amended Development Agreement and Tentative Subdivision Map #5048. The revised map (Map#5048) moved the Heritage Remainder R-15 site (APN:042- 030-054) to the south, directly adjacent to County Road 25A, and reduces the acreage of the R-15 site from

8.22 to the current 7.03 acres.

Additionally, a Land Dedication Agreement dated April 19, 2005, was entered into by the Turn of the Century LLC that transferred very low-income affordability obligation from the Heritage Remainder R-15 site to the site located at the southwest corner of Mieklel Avenue and Farmers Central Road which was ultimately

developed. The project site retains the obligation to provide ten percent (10%) of the units as affordable for low-income.

On March 18, 2022, the project applicant, The New Home Company, submitted an application requesting development approvals on the 7.03-acre Spring Lake R-15 “Heritage Remainder” infill project site (APN:042- 030-054). They are proposing to develop a small-lot product type that allows for smaller individual ownership lots in the development with private driveways, common paseos, reciprocal use side-yard easements, and a homeowners association (HOA). Along with the Tentative Subdivision Map, the development will include lot configuration, site layout, landscape, and architectural plans.

On June 16, 2022, the Planning Commission held a public hearing on their regularly scheduled hearing date and voted 5 Ayes, 0 Noes, with two members absent, to recommend approval of the Ruby Estates development project as proposed. Three members of the public attended the Planning Commission meeting and voiced concerns about the two-story homes being proposed adjacent to their existing homes located north of the property on Banks Drive.

Discussion:

Project Site Description
The project site is located at the northwest corner of County Road 25A and Miekle Avenue. Curbs, gutters, sidewalks, and streetlights were installed on Miekle Avenue adjacent to the subject properties concurrent with the single-family development to the east. The project site is bordered to the north with existing single-family homes that back up to the property and front onto Banks Drive. To the west is a linear drainage area that runs the length of the property with greenbelts and additional single-family homes abutting Christiansen Circle. To the south of the property is County Road 25A, which includes an existing greenbelt and an intersection roundabout at Miekle and County Road 25A.

Project Proposal

The applicant proposes a Tentative Subdivision Map # 5221 and associated Planned Development (PD), Conditional Use Permit (CUP), Site Plan, Design Review (DR), and a Development Agreement (DA) for a parcel of land to allow the development of 87 single-family lots.

The applicant is proposing a small-lot single-family detached home product, with units ranging in size from 1,717 square feet to 2,131 square feet. The proposed project includes lot and site layout, conceptual landscaping as well as architectural home designs. The project proposes private loop drive circulation with alley-loaded garage access off the internal circulation loop. Additional circulation includes interior paseos and walkways.

Spring Lake Specific Plan Request
The existing R-15 multi-family zoned parcel allows a maximum density of 10 to 15 dwelling units per acre, which can usually be approved through a site plan and design review only. However, the additional request by the applicant for some flexibility under a Planned Development Overlay requires additional discretionary entitlements. The proposed project is designed at 12.4 units per acre which falls near the midpoint of the allowed density specified for the R-15 zoning district. Staff finds that the proposed density of 12.4 units per acre fulfills the minimum density allocated for this parcel and does not result in a shortfall and therefore meets the Spring Lake Infrastructure Financing (SLIF) requirements.

Tentative Subdivision Map Request
The layout of the proposed Tentative Subdivision Map #5221 will provide 87 single-family residential lots. The project proposes lot widths that vary from 20 to 52 feet with an average lot width of 37 feet. The minimum lot width per the SL development standards is 35 feet. The applicant is requesting an exception for 12 percent of the lots to allow a 34-foot or smaller lot width.

It should be noted that specific parcels with smaller lot widths, at the street, have larger average widths based on wider dimensions at the rear of these lots. For example, a 20-foot front lot width (plus a 15-foot radius curb return) has up to a 48-foot wide rear width. For a more accurate assessment of lot width on these types of lots, we see that the overall average lot width for the whole of the development is 37 feet, which substantially complies with the minimum lot width requirement for the R-15 zone of 35 feet (12% are below 34 ft width). The Spring Lake Specific Plan does not have a required minimum lot size or lot depth. Lot sizes will range from 1,943 to 3,073 square feet with 2,367 average square feet. Lot depths will vary from 55 to 60 feet.

The main circulation route within the development is on an internal private loop street, with a majority of the homes facing onto three interior paseos running north to south. All homes will have two-car garages, and an additional 59 guest parking spaces are to be provided on-site for a total of 233 parking spaces in the overall development. The two-car garages for the homes are alley-loaded with the main entryway accessed either from paseos or Miekle Avenue. The proposed development exceeds all city requirements for on-site parking.

Each of the interior pedestrian paseos (shown in red on the plot plan below) that run north to south within the site, is 8 feet in width with each facing home having a 4-foot setback from the paseo, allowing for a 16-foot open area between home fronts. The front yard setbacks along Miekle Avenue will be a minimum of 10 feet.

Additionally, the side yards will be shared between lots to provide a larger area for waste receptacle storage and useable, private outdoor space. Homes will provide a minimum of 3.5-foot wide interior side yard with a reciprocal use easement allowing one home access rights to the adjacent property side yard, providing a minimum of a 10-foot side yard with larger side yards on exterior lots adjacent to the streets and development site boundary. Setbacks from existing adjacent homes on Banks Drive will not change from the R-15 SLSP of 10 feet minimum. Homes along the northern boundary have articulated walls providing larger setbacks to adjacent homeowners' rear yards.

Ruby Estates Plot Plan
Along the western project boundary, the house plans are configured to face onto the naturalized open

space/drainage area and greenbelt to the west that was installed as part of the adjacent Spring Lake Oyang South development by Lennar Homes. Homes at the site perimeter are set back a minimum of 10 feet, consistent with Spring Lake's standard rear setback for R-15. Two pedestrian connections (Lots A & B) are proposed along the western edge of the site to provide connectivity to the homes fronting onto the naturalized open space and via a pedestrian walking path that will cross over to the Oyang South subdivision located west of Christiansen Circle. A pedestrian path will also be provided along the southern property boundary to provide connectivity to the overall Spring Lake perimeter greenbelt that is located along the north side of County Road 25A.

Lot A (on the northwest side of the site) is proposed as an open space parcel for the project and will include a pergola and bench as shown in the enclosed landscape exhibits, as well as providing connectivity to the open space/drainage channel and existing subdivision to the west. The open space and overcrossing are located in the northwest portion of the site and align with the northern portion of the internal circulation loop, as well as providing connection to additional parking and greenbelts to the west in the Oyang South subdivision. This parcel along with the other lettered lots that comprise the paseos, pass-throughs, and shared walkway will provide access to the front doors of the homes on the western edge of the project site. The park, paseo, walkway, and shared landscaping account for approximately 17,860 square feet (.41 acres) of common open space. Homes along the east boundary will front onto Miekle Avenue to create an attractive street scene with alley-loaded garages in the rear. The front yard setbacks along Miekle Avenue will be a minimum of 10 feet.

A Homeowners Association will assist in the management of landscaping, utilities, and use restrictions, including a restriction on parking along interior driveways and a requirement that garage space is maintained for parking. Recreational vehicle parking will be prohibited.

Infrastructure
The developer will construct all internal private streets and utilities and all project components, including the paseo paths and landscaping. Perimeter utilities, including curb, gutter, sidewalk, and streetlights as well as a traffic-calming round-about were installed with the Heritage Remainder Phase Two subdivision improvements along Miekle Avenue. Project access will be primarily from the Collector Roadways, Miekle Avenue, as well as from County Road 25A with direct vehicular access from Miekle Avenue only. The project will provide water, sewer, storm drain, and other required utilities. An off-site culvert walking path will be installed as a crossing over the western naturalized open space/drainage area that will connect with the interior Spring Lake greenbelt and Oyang South development. Additionally, the development will install the completion of the traffic signals at County Road 25A and County Road 102.

Planned Development/Conditional Use Permit Request
The project proposes minor modifications from the minimum lot width and lot coverage zoning requirement as well as interior setback requirements provided in the Spring Lake Specific Plan. The purpose of the Planned Development (PD) Overlay is to encourage creative and more efficient use of land by providing some flexibility in design not possible through the strict application of zoning standards. The proposed modifications will allow a small-lot product, adding to the mix of housing types in the Spring Lake Specific Plan area.

The Spring Lake Specific Plan expresses a desire to see a variety of housing types, including small-lot infill. However, the standards provided at the time of the Spring Lake Specific Plan outlined in Table 2.4 do not explicitly allow exceptions for this small-lot product type that is currently occurring in the California housing market. Therefore, the PD Overlay will allow for modification of setbacks for this project. The setbacks for the perimeter conditions meet the required Plan standards and it is the project interior where exceptions are requested.

Site Plan and Design Review Request
The project application request includes site development plans including floor plans, landscaping, and architectural renderings. The project design review was performed using the Spring Lake Specific Plan (SLSP)

(adopted December 18, 2001, and subsequently amended) and the Spring Lake Specific Plan Design Standards (SLSPDS) as approved May 20, 2003, and subsequently amended.

The architectural plans feature alley-loaded rear-entry garage orientations off the private internal loop drive. Home fronts are generally oriented toward interior paseos with exceptions on the east and west site boundaries that face out to adjacent neighboring developments. Each home will have a two-car garage and the site will have an additional 59 on-site guest parking spaces. The site has an internal circulation loop with alleyways and paseos extending off this main circulation route. At the northwest portion of the development, there will be an open space park area with a picnic area and seating for flexible outdoor use.

Development Agreement Request
Resolution No. 3542, adopted on May 15, 1990, establishes procedures for the consideration of Development Agreements in Woodland. These procedures essentially parallel the requirements of Section 65864 et.seq. of the Government Code. The Spring Lake Specific Plan (SLSP) requires that each developer enters into a Development Agreement with the City. Development Agreements allow the City to negotiate certain development rights for the applicant in exchange for benefits to the City that might not otherwise be required of a developer. A development agreement was approved as part of the Heritage Remainder with subsequent amendments approved on July 1, 2014, by the City Council. An amended development agreement will replace the original agreement for the Ruby Estates properties. Final negotiated terms will be included in the development agreement prior to the City Council hearing on the application.

The proposed development agreement provides for negotiated features or amenities for the public benefit. Along with the standard impact fees associated with development, the proposed draft development agreement also includes the following:
• The applicant has agreed to pay fees in lieu of constructing the affordable housing of $3,900 per lot for the ten percent low-income obligation for the nine units, which results in an overall payment of $339,300. This is consistent with per unit in-lieu fees charged on other small-lot single-family projects in Spring Lake. • The applicant has agreed to pay a General Purpose fee in the amount of $5,000 per lot, which results in an overall payment of $435,000.
• The funds are to be paid in one lump sum amount upon the final map and will be used for community facilities such as a city pool, and fire station and to improve bicycle and pedestrian connectivity, including but not limited to the planned Highway 113 bike/pedestrian overcrossing. • The applicant has agreed to replace all frontage that is cracked and broken or does not meet ADA standards with City-Standard ADA-compliant driveways, curb, gutter, or sidewalk. • A 6-foot masonry privacy wall that will extend along most of the southern subdivision boundary. • The completion of the traffic signal at County Road 25A and County Road 102 Public Notification
Public notice advertising for the public hearing on this project was prepared by the Community Development Department in accordance with notification procedures set forth in the City of Woodland’s Municipal Code and State Planning Law. Two methods of public notice were used:
• The legal notice was published in the Woodland Daily Democrat. • Notices were mailed to all property owners within 1,000 feet of the project site.

Copies of the factual staff report for the proposed project have been on file at City Hall since July 1, 2022.

Environmental Clearance
On August 15, 2000, the City Council certified the Turn of the Century Final EIR (State Clearinghouse Number 1199022069; Resolution No. 4215 adopted August 15, 2000). The City Council subsequently adopted several CEQA addendums to the Turn of the Century EIR.

Technical Studies

The SLSP requires that each development application include certain project level and property-specific technical analyses to demonstrate consistency with the performance thresholds and requirements of the SLSP and SLSP Mitigation Monitoring Plan. The following studies have been prepared in fulfillment of these requirements as part of the Ruby Ranch Tentative Subdivision analysis. The applicant has submitted updated Geotechnical Evaluations. The Cultural Survey and Biological Analysis is from the original Tentative Map (July 1, 2014) submittal, since there have been no new conditions that would require the submittal of new studies:
• Biological Resources Analysis, SLSP TOC 403 acres, Foothill and Associates, April 28, 2005 • Cultural Resources Survey and Assessments, TOC Development, Cultural Resources Unlimited, March 2005
• Limited Geotechnical Evaluation of Existing Fill, Heritage Development – Parcel 4 prepared for the project by Geocon Consultants, Inc. (Geocon) dated August 27, 2021 (Geocon Project No. S2028-05-01) • Preliminary Geotechnical Feasibility Assessment, Proposed Residential Development – Ruby Estates prepared by Quantum Geotechnical, Inc. (Quantum) dated September 23, 2021 (Quantum Project No. H055.G) City staff have previously reviewed each of these studies and reached the following conclusions:

1. The studies satisfy the SLSP requirements;

2. Applicable requirements or conditions recommended in the study have been included as conditions of approval for this project;

3. The studies identify no environmental circumstances specific to the site or the proposed project that was not previously anticipated and addressed in the original EIR.

Agricultural and Swainson Hawk Mitigation Easements
In 2006, the property secured mitigation easements via participation in the Merritt Property conservation easement. The project shall comply with the Swainson Hawk and Ground Nesting Raptor survey Requirements of the SL TOC EIR Mitigation Plan.

Review Agency Comments
The application was circulated for review by agencies of jurisdiction. The comments from Development Engineering, Public Works, Building, and Fire, have been incorporated as Conditions of Approval.

Public Comment
Three members of the public attended and provided comments at the June 16, 2022, Planning Commission public hearing. Additionally, staff received an e-mail and voice message after the deadline for public comments. All of the concerns expressed by the public along with staff responses are outlined in the following:
• Privacy to the north with the two-story homes being proposed - The setback from the north boundary meets the R-15 requirement of 10 feet and in many cases is up to 15 feet as designed. Additionally, the pad height may be slightly lower than the existing homes to the north. • Density - Under the R-15 density, the development is allowed 10 to 15 dueling units an acre (dua).

However, the proposed development buildout is in the middle of the allowed density range at 12.4 dua. • Parking - The development exceeds all City parking requirements by 59 parking spaces (233 total parking spaces on-site).
• Existing home values - Home values are market-driven. Moreover, the R-15 zoning for this area was planned as part of the original Spring Lake Specific Plan. • Surface Water Engineering Concerns - The applicant has submitted preliminary plans as part of the application and a full Civil Plan check with the Development Engineering division will take place after project entitlement. Plan check will require that Civil Plans meet all state and federal requirements. • Safe Routes to School - Staff discussed safety concerns for the roundabout at 25A and Miekle Avenue and the City traffic engineer has requested that a red curb be installed designating no parking from the 25A roundabout up to the intersection at Miekle and Giddings Court to increase visibility at the crosswalks on Miekle. Additionally, staff discussed construction routes with Development /Transportation Engineering. The roundabout at 25A and Miekle was constructed and rated for large truck traffic and all construction-related

traffic is anticipated to be from County Road 102 to 25A and access the site at the southernmost entry point directly past the intersection of 25A and Miekle Avenu. A construction route plan will be submitted and reviewed by Transportation Engineering and will ensure that construction vehicles will not conflict with peak school schedules. Additionally, the public notice for the proposed development was sent to the Woodland School District with no comments received to date.

Staff Analysis
Staff supports this project, subject to the recommended provisions in the Development Agreement and conditions of approval, and provides the following analysis:

General Plan Consistency
The Spring Lake Specific Plan has been determined by the City Council to be consistent with the General Plan. The project, with the proposed conditions of approval, Development Agreement, and Tentative Subdivision Map, has been determined by staff to be consistent with the SLSP and with the goals and policies of the General Plan as outlined in the PC report (Attachment 2).

Climate Action Plan
The project applicant completed the Climate Action Plan (CAP) Checklist and has been determined to be consistent with the City’s 2035 CAP. All buildings shall be designed to meet, and are recommended to exceed, energy efficiency requirements provided in the Spring Lake Specific Plan, including solar requirements.

Zoning Ordinance Consistency
The proposed project as conditioned is consistent with the City’s Zoning Ordinance as outlined in the PC report (Attachment 2)
Spring Lake Specific Plan Consistency
In order to assess project consistency with the SLSP development requirements, a detailed analysis was performed comparing the project proposal to each section of the SLSP (including text, development regulations, figures, and tables) and to the various implementing documents of the SLSP including Spring Lake Design Standards, Affordable Housing Plan, and the CEQA Mitigation Monitoring Program. The project is substantially consistent with the aforementioned documents as well as the Spring Lake Multi-family R-15 Standards regarding building orientation, pedestrian circulation, open space, energy efficiency, and fencing and is consistent with all requirements of the SLSP as outlined in the PC report (Attachment 2).

Spring Lake Affordable Housing Plan
The project is subject to the Spring Lake Affordable Housing Plan, a multi-family requirement that requires that either, ten percent (10%) of all multi-family units be affordable to low-income households and twenty percent (20%) of the units be affordable to very low-income households, or that twenty-five percent (25%) of the multi-family units be affordable to very low-income households. Per a prior Affordable Housing Land Dedication Agreement dated April 2005 between Russell Ranch Development and the City of Woodland, the required (20%) very low-income (VLI) multi-family units were transferred from the Heritage Remainder R-15 site to the Terracina at Spring Lake project on Miekle Avenue and Farmers Central Road within Spring Lake. The Ruby Estates R-15 site is still required to provide 10% of the units to low-income households based on the ultimate build-out of the property.

Based on the remaining affordability requirement, the project will be required to provide 9 affordable units. The applicant is proposing to pay fees in lieu of constructing the affordable housing resulting in an amount as provided in the Development Agreement on a per-lot basis of $3,900, which results in an overall payment of $339,300. This is consistent with per unit in-lieu fees charged on other single-family projects in Spring Lake. The applicant has agreed to pay the total amount in a lump sum payment upfront rather than through incremental payments at the time of building permit issuance for each unit.

Key Information:
• Spring Lake Multifamily has two affordable housing requirements (10% low-income units and 20% verylow-income units). • Ruby Estates has met half of their affordable housing requirements already (very-low-income units built out)
• The in-lieu fee was calculated using the SLSP affordable housing methodology.

Planned Development Overlay and Conditional Use Permit
The applicant is requesting a proposed Planned Development (PD) overlay. The purpose of a PD is to allow flexibility in project design where appropriate. The proposal requests an exception from standard setbacks and lot coverage in order to allow the small-lot development with private drives. Setbacks along the project perimeter are consistent with Spring Lake standards.

The proposed Planned Development Overlay will accommodate the City’s planned and desired minimum density of 12.5 units per acre in a detached, single-family configuration. The Planned Development Overlay will allow for reduced setbacks and other modified development requirements to achieve the stated density. The density and smaller homes also lend themselves toward entry-level homebuyers. The singlefamily detached configuration conforms better with the existing uses surrounding the site as compared to the attached multifamily.

Interior side-by-side homes will provide a minimum of 3.5-foot side yard. A reciprocal use easement will allow one home the right to access a portion of the adjacent side yard, providing a minimum 5-foot side yard space for each lot. Homes along the western boundary will not utilize the reciprocal easement as they have a 10-foot rear space for private use. Both conditions are illustrated in the exhibits below:

Allowing reasonable modifications that will facilitate the infill of small-lot product will meet the intent of the Spring Lake Plan to provide a variety of housing types within Spring Lake. This product type may be desirable to those in varying stages of their lives who do not desire a large yard. In addition, this product type can offer an attractive home at a potentially moderate price range. The project as conditioned is consistent with the Spring Lake Specific Plan.

Subdivision Ordinance Consistency
The subject property is 7.03 acres in size. The proposed 87 R-15 lots range in size from 1,943 to 3,073 square feet. A minimum lot width of 35 feet is required for R-15 development. Overall, project lot widths range from approximately 36 to 52 feet with an average width of 37 feet. The Plan does not have a minimum lot depth or lot size requirement. Staff finds that the proposed Ruby Estates development substantially meets all General Plan and SLSP requirements as well as the California Map Act requirements for lot development, width variation, block length, bike/pedestrian access, alley-loaded garage access, and infrastructure as outlined in the PC report (Attachment 2).

Homeowners Association
The project development will include the initiation of a Homeowners Association (HOA). The HOA shall be responsible for the maintenance of the privately owned streets, streetlights, and storm drainage. In addition, conditions restrict the use of the two-car garage space for any use other than parking and do not allow recreational vehicle parking. Parking will not be allowed on private alleys. The project as conditioned is consistent with the City’s Subdivision Ordinance.

Spring Lake Specific Plan Design Standards for Architectural Review The SLSP Design Standards adopted on May 20, 2003, identify minimum design requirements for development within the Spring Lake area including architectural requirements for the homes and landscaping requirements for public improvements. The project as proposed meets the requirements of the Design Standards as outlined in the PC report (Attachment 2).

Conclusion:

Recommendation for Action: Staff recommends that the City Council

1. Receive the staff report;

2. Conduct a public hearing;
a) adopt Resolution No. ___approving Tentative Subdivision Map #5221; b) adopt Resolution No. ___approving Site Plan and Architectural Design Review; c) adopt Resolution No. ___approving The use of the previously certified Turn of the Century EIR as the

appropriate environmental review document in accordance with CEQA; b) introduce and waive the first reading of Ordinance No. ___approving a Planned Development overlay and Conditional use Permit;
c) introduce and waive the first reading of Ordinance No. ___approving the Amended and Restated Development Agreement between the City of Woodland and The New Home Company of Northern California LLC, to use and develop the Ruby Estates project area located within the Spring Lake Specific Plan Area with Conditions of Approval
Prepared by: Megan Meier, Associate Planner
Reviewed by: Cindy Norris, Principal Planner
Brent Meyer, Community Development Director/ City Engineer Attachments:

1. Ruby Estates Planning Application

2. Planning Commission Staff Report_June 16, 2022

3. Contextual Map _ Ruby Estates

4. Project Information Summary

5. Geotechnical 12-16-21

6. Tentative Subdivision Map Ruby Estates

7. Lotting Matrix-Ruby Estates

8. Conceptual Civil Plans

9. PD Overlay Exhibit
10 .

Resolution Confirming CEQA Determination
11 .

Resolution Approving Design & Site Plan Review
12 .

Architectural Design Plan Set
13 .

Landscape Concept Image Boards
14 .

Resolution Approving TSM No. 5221_Ruby Estates
15 .

Ordinance Approving a Planned Development Overlay CUP
16 .

Ordinance Approving an Amended and Restated Development Agreement 17 .

Ruby Estates DA
18 .

Ruby Estates Conditons of Approval

TO: THE MEMBERS OF THE PLANNING COMMISSION
AGENDA: Planning Commission Meeting
DATE: June 16, 2022
ITEM #: H.1
SUBJECT: Spring Lake Specific Plan, Ruby Estates Development (PLNG 22 -00032) Request to approve a Tentative Subdivision Map (TSM #5221), to allow Planned Development Overlay, a Conditional Use Permit, Site Plan and Design Review, and an Amended and Restated Development Agreement for a parcel of land (APN: 042-030-054) located within the Spring Lake Specific Plan Area to develop 87 single family lots under the R-15 multifamily Spring Lake Specific Plan designation.

Recommendation for Action: Staff recommends that the Planning Commission:

1. Receive the staff report;

2. Conduct a public hearing;

3. Adopt the attached Resolution No. PC# 22-07, recommending that the City Council:
a) approve and confirm the use of the previously certified Turn of the Century EIR as the appropriate environmental review document in accordance with CEQA;
b) approve a Planned Development Overlay and Conditional Use Permit; c) approve Tentative Subdivision Map #5221;
d) approve Site Plan and Architectural Design Review, and e) approve the Amended and Restated Development Agreement between the City of Woodland and The New Home Company LLC, to develop the Ruby Estates Development project area located within the Spring Lake Specific Plan Area with Conditions of Approval.

Staff Contact:

Megan Meier, Associate Planner, [email protected], (530) 661-5814 Background:

The entire SLSP area was pre-zoned under Ordinance No. 1346, adopted on July 2, 2002. The project site was originally part of the larger Russell Ranch Development Turn of the Century Heritage Remainder Subdivision Map #4784, Rezone, and Development Agreement approved on January 6, 2006, Ordinance 1453. On July 1, 2014, City Council adopted Ordinance 1563, approving an amended Development Agreement and Tentative Subdivision Map #5048. The revised map (Map#5048) moved the Heritage Remainder R-15 site (APN:042-030-054) to the south, directly adjacent to County Road 25A, and reduces the acreage of the R-15 site from 8.22 to the current 7.03 acres.

Additionally, prior to the DA approval, a Land Dedication Agreement dated April 19, 2005, was entered into by the Turn of the Century LLC that transferred very low-income unit obligation from the Heritage Remainder R-15 site to the site located at the southwest corner of Miekel Avenue and Farmers Central Road which was ultimately developed. The project site still retains the obligation to provide ten percent (10%) of the units as affordable to lowincome.

On March 18, 2022, the project applicant, The New Home Company, submitted an application requesting development approvals on the 7.03 acre Spring Lake R-15 “Heritage Remainder” infill project site (APN:042-030- 054). They are proposing to develop a small-lot product type that allows for smaller individual ownership lots in the development with private driveways, common paseos, reciprocal use side-yard easements, and a homeowners association (HOA). Along with the Tentative Subdivision Map, the development will include lot configuration, site layout, landscape, and architectural plans.

Discussion:

Project Site Description
The project site is located at the northwest corner of County Road 25A and Miekle Avenue. Curbs, gutters, sidewalks, and streetlights were installed on Miekle Avenue adjacent to the subject properties concurrent with the

single-family development to the east. The project site is bordered to the north with existing single-family homes that back up to the property and front onto Banks Drive. To the west is a linear drainage area that runs the length of the property with greenbelts and additional single-family homes abutting Christiansen Circle. To the south of the property is County Road 25A which includes an existing greenbelt and an intersection roundabout at Miekle and County Road 25A.

Contextual Map
Project Proposal
The applicant proposes a Tentative Subdivision Map # 5221 and associated Planned Development (PD), Conditional Use Permit (CUP), Site Plan, Design Review (DR), and a Development Agreement (DA) for a parcel of land to allow the development of 87 single-family lots.

The applicant is proposing a small-lot single-family detached home product, with units ranging in size from 1,717 square feet to 2,131 square feet. The proposed project includes lot and site layout, conceptual landscaping as well as architectural home designs. The project proposes private loop drive circulation with alley-loaded garage access off the internal circulation loop. Additional circulation includes interior paseos and walkways.

Spring Lake Specific Plan Request
For the existing R-15 multi-family zoned parcel, the maximum allowed density of up to 15 dwelling units per acre, may be approved through site plan and design review only. The proposed project is designed at 12.4 units per acre which falls near the midpoint of the 10-15 units per acres specified for the R-15 zoning district. As such, the proposed density approximates the density of 12.5 units per acre which was used for planning and infrastructure design in Spring Lake for this parcel and therefore the parcel density will meet the Spring Lake Infrastructure Financing (SLIF) requirements.

Tentative Subdivision Map Request
The layout of the proposed Tentative Subdivision Map #5221 will provide 87 single-family residential lots. The average lot widths vary in size from 36 feet to 52 feet. It should be noted that certain parcels with smaller lot widths at the street have larger average widths based on wider dimensions at the rear of these lots. For example, a 20- foot front lot width (plus a 15-foot radius curb return) has up to a 48-foot wide rear width. For a more accurate assessment of lot width on these types of lots, we see that the average width is 36 feet, and the overall average lot