Woodland City Council
March 21, 2023

City of Woodland

Meeting Agenda

City Council
City Hall
Council Chambers
300 First Street
Woodland, CA 95695
March 21, 2023
6:00 PM

CITY COUNCIL

CLOSED SESSION
5:45 PM

A. CALL TO ORDER

B. CLOSED SESSION

1. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9)
Name of Case: Bisch v. County of Yolo, et al (Eastern District of California Case No. 2:23-CV-00455)

JOINT REGULAR CITY COUNCIL/WOODLAND FINANCE AUTHORITY MEETING 6:00 PM

C. CALL TO ORDER

D. ROLL CALL

E. PLEDGE OF ALLEGIANCE

F. COMMUNICATIONS - PUBLIC COMMENT

This is an opportunity for the public to speak to the Council on any item other than those listed on this agenda.

Speakers are requested to use the microphone in front of the Council and to begin by stating their name, whether they reside in Woodland and the name of the organization they represent if any. The Mayor may impose a time limit on any speaker depending on the number of people wanting to speak and time available for the rest of the agenda. In the event comments are related to an item scheduled on the agenda, speakers may be required to wait to make their comments until that item is considered. The option to submit a public comment via voicemail is no longer available. Written Public Comments Members of the public are welcome to submit written comments prior to the meeting. Comments should be submitted by email to [email protected]. Written Comments received at least two (2) hours prior to the scheduled start time of the City Council meeting will be provided to the City Council and posted to the City website as part of the official record of the meeting but will not be read into the record. Written Comments received within two (2) hours of the scheduled start time of the City Council meeting and during the City Council meeting will be provided to the City Council the day following the City Council meeting. If you are submitting written comments on a particular item on the agenda, please identify the agenda item number and letter. If you are submitting written comments on an item not listed on the agenda, please identify your e- mail/comment as a General Public Comment. Note: Public comments at special meetings are limited to items on the agenda only.

2. SUBJECT: General Public Comments

WRITTEN COMMUNICATIONS: This section is reserved for "General" Public Comments emailed within two (2) hours prior to the Council Meeting. These

comments will be provided to the City Council and incorporated into the meeting minutes. Any other written communication submitted for items specific to this agenda will be attached as a file to the associated agenda item.

G. COMMUNICATIONS - COUNCIL/STAFF STATEMENTS AND REQUESTS

This is an opportunity for the Council Members and Staff to make comments and announcements, to express concerns, or to request Council's consideration of any items a Council Member would like to have discussed at a future Council meeting.

3. SUBJECT: Long Range Calendar

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.

H. CONSENT CALENDAR

4. SUBJECT: Proclaim March as Women's History Month

RECOMMENDATION FOR ACTION: Staff recommends that the City Council proclaim March 2023 as Women’s History Month, themed “Celebrating Women Who Tell Our Stories”.

5. SUBJECT: Parks & Recreation Commission Meeting Minutes of January 23, 2023

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the January 23, 2023 Parks & Recreation Commission Meeting Minutes.

6. SUBJECT: Sustainability Advisory Committee Minutes and Update

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Sustainability Advisory Committee's recent meeting minutes and 2023 Work Plan .

7. SUBJECT: Public Works Quarterly Status Report

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive a presentation and accept the Public Works Quarterly Status Report for the period of December 2022 through February 2023.

8. SUBJECT: Cooperative Agreement with Caltrans for Gibson Road at SR-113 Interchange Modification Project, CIP 19-13

RECOMMENDATION FOR ACTION: Staff recommends that the Council adopt Resolution No. _____, approving the Cooperative Agreement with the State of California Department of Transportation (Caltrans) regarding interchange modifications at the SR-113 NB off-ramp at Gibson Road, and authorizing the City Manager to sign the Agreement on behalf of the City.

9. SUBJECT: Final Acceptance and Notice of Completion for 2022 Road Maintenance Project, CIP 22-06

RECOMMENDATION FOR ACTION: Staff recommends that the City Council (1) adopt Resolution No. _____, accepting the 2022 Road Maintenance Project, CIP 22-06, as complete and authorizing the City Clerk to file a Notice of Completion; and (2) authorize the reallocation of $100,000.00 of unspent

Measure F Funds from the Fiscal Year 2023 Budget for the 2022 Road Maintenance Project, CIP 22-06, to the 2023 Road Maintenance Project, CIP 23-01.

10. SUBJECT: Amend Contract with Golden State Emergency Vehicle Service, Inc. for Fire Apparatus Maintenance and Repair Services

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, authorizing the City Manager to execute the First Amendment to the maintenance and repair services agreement with Golden State Emergency Vehicle Services, Inc for an additional amount up to $150,000 for a total agreement amount of $314,000.

11. SUBJECT: Contract Amendment with Economic Planning Systems, Inc., for the preparation of a Public Facilities Financing Plan for the Woodland Research and Technology Park Specific Plan Project

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, authorizing the City Manager to execute Amendment #3 to the consultant services agreement with Economic Planning Systems, Inc. ("EPS"), for the Public Facilities Financing Plan for the Woodland Research and Technology Park Specific Plan Project for an additional amount not to exceed $27,000, for a total amended contract amount of $107,000.

I. PUBLIC HEARINGS

12. SUBJECT: 6th Cycle Housing Element - Version 2

RECOMMENDATION FOR ACTION: Staff recommends that the City Council:
(1) Receive a staff report; (2) Hold a public hearing; and:
(a) Certify that the Housing Element- Version 2 is consistent with the General Plan EIR pursuant to Section 15183 of the California Environmental Quality Act (CEQA);
(b) Adopt Resolution No. _____, amending the existing General Plan to replace the existing Housing Element Version 1 with the 6th Cycle 2021- 2029 Housing Element Version 2; and
(c) Direct staff to transmit the final document to the State Department of Housing and Community Development (HCD) pursuant to Government Code Section 65585(g).

J. REPORTS OF THE CITY MANAGER

13. SUBJECT: Campbell Park Neighborhood Traffic Calming

RECOMMENDATION FOR ACTION: Staff recommends that the City Council 1) receive an update on the results of the neighborhood review and approval of the traffic calming plan and 2) provide staff direction on implementation of neighborhood traffic calming.

14. SUBJECT: Updated Priority Goals and Strategic Plan for 2023-2024

RECOMMENDATION FOR ACTION: Staff recommends that the City Council review and affirm its Updated Priority Goals and Strategic Plan for 2023-2024.

K. ADJOURN

I declare under penalty of perjury that the foregoing Agenda for the Joint Regular City Council/Woodland Finance Authority Meeting of the City of Woodland scheduled for Tuesday, March 21, 2023 was posted on Friday, March 17, 2023 in the outside display case at City Hall, 300 First Street, Woodland, CA, and was available to the public during normal business hours.

Upon request, agendas and documents in the agenda packet will be made available in appropriate alternative formats to persons with a disability, as required by law. Any such requests must be made in writing to the Office of the City Clerk of the City of Woodland.

Requests will be valid for the calendar year in which the request is received, and must be renewed prior to January 1st.

Persons needing disability-related modifications or accommodations in order to participate in public meetings, including persons requiring auxiliary aids or services, may request such modifications or accommodations by calling the Office of the City Clerk (530-661-5806) at least 48 hours prior to the meeting.

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: March 21, 2023
ITEM #: G.3
SUBJECT: Long Range Calendar

Recommendation for Action: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.

Staff Contact:

Ana B. Gonzalez, City Clerk, (530) 661-5806, [email protected]

Background:

This calendar is being provided for planning purposes only and is intended to keep the Council apprised of upcoming agenda items and plan for upcoming Council items.

Attachments:

1. Council Long Range Calendar

UPDATED CITY COUNCIL LONG RANGE CALENDAR
April 4TH REGULAR MEETING
City Council Meeting Minutes of March 7, 2023 and March 21, 2023 Award consultant design agreement for ASR Well #31, CIP #17-05 Rich Thomas Proclamation
Spring Budget Workshop
April 18TH REGULAR MEETING
Approve MOU with FOM for construction on Phase 3 of East Beamer Way Woodland Regional Park Conservation Easement
Spring Lake CIP Update
Woodland Micro Transit Service Presentation
April 20TH SPECIAL JOINT MEETING
Adoption of Youth Action Plan – Joint Meeting with WJUSD Board of Trustees May 2ND REGULAR MEETING
City Council Meeting Minutes of April 4, 2023 and April 18, 2023 Animal Services Contract
Overview of Draft Comprehensive Zoning Ordinance Update May 16TH REGULAR MEETING
Woodland Research & Technology Park – Final EIR & Specific Plan FY 2024 Budget Introduction
Future Topics / Study Sessions:

Woodland TV Contract Renewal (June)
Comprehensive Zoning Adoption (October)
Annexations – Westucky, Barnard Court, North East Street, & Industrial Area (Summer) Waste Management Residential Smart Truck (TBD)
Rule 20A Undergrounding District (TBD)
NOTE: Summer at City Hall students will attend the June 20th meeting

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: March 21, 2023
ITEM #: H.4
SUBJECT: Proclaim March as Women's History Month

Recommendation for Action: Staff recommends that the City Council proclaim March 2023 as Women’s History Month, themed “Celebrating Women Who Tell Our Stories".

Attachments:

1. 2023 Womens History Month Proclamation

CITY OF WOODLAND

PROCLAMATION
RECOGNIZING MARCH 2023 AS “WOMEN’S HISTORY MONTH”
WHEREAS,the 2023 Women’s History Month theme is “Celebrating Women Who Tell Our Stories”; and WHEREAS,the National Women’s History Alliance, centered in Santa Rosa, California, is encouraging recognition of women, past and present, who have been active in all forms of media and storytelling; and WHEREAS,this includes print, radio, TV, stage, screen, blogs, podcasts, and more; and WHEREAS,the timely theme honors women in every community who have devoted their lives and talents to producing art, pursuing truth, and reflecting the human condition decade after decade; and WHEREAS,the earliest storytellers include authors, songwriters, scholars, playwrights, performers and grandmothers throughout time; and WHEREAS,women have long been instrumental in passing on our heritage in word and in print to communicate the lessons of those who came before us; and
WHEREAS,women’s stories, and the larger human story, expand our understanding and strengthen our connections with each other.

NOW THEREFORE BE IT RESOLVED that the City Council of the City of Woodland proclaims the month of March 2023 as “Women’s History Month” and joins in recognizing and honoring the brave, accomplished and influential women who give voice to the voiceless and continue to tell our stories today and for years to come.

Dated this 21st day of March, 2023
Vicky Fernandez, Mayor
Tania Garcia-Cadena, Mayor Pro Tempore Rich Lansburgh, Council Member Tom Stallard, Council Member Mayra Vega, Council Member

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: March 21, 2023
ITEM #: H.5
SUBJECT: Parks & Recreation Commission Meeting Minutes of January 23, 2023

Recommendation for Action: Staff recommends that the City Council receive the January 23, 2023 Parks & Recreation Commission Meeting Minutes.

Staff Contact:

Kris Bain, Community Services Program Manager, (530) 661-2002, [email protected]

Discussion:

The Parks & Recreation Commission held its last meeting on February 27, 2023. At this meeting, the Parks & Recreation Commission approved the minutes from January 23, 2023 Parks & Recreation Commission Meeting.

Conclusion:

Staff recommends that the City Council receive the January 23, 2023 Parks & Recreation Commission Meeting Minutes.

Prepared by: Kris Bain, Community Services Program Manager

Reviewed by: Christine Engel, Community Services Director

Attachments:

1. Parks & Recreation Commission Minutes January 23, 2023

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: March 21, 2023
ITEM #: H.6
SUBJECT: Sustainability Advisory Committee Minutes and
Update

Recommendation for Action: Staff recommends that the City Council receive the Sustainability Advisory Committee's recent meeting minutes and 2023 Work Plan.

Staff Contact:

Spencer Bowen | (530) 661-5808, [email protected]

Background:

Attached please find the Sustainability Advisory Committee's (SAC) meeting minutes from November and February. Scheduled SAC meetings in both December and January were canceled due to a lack of quorum. The SAC's updated 2023 Work Plan is also attached.

Discussion:

Item Highlights:

November 2022 Meeting
• The SAC established an ad-hoc work group to focus on sustainability funding recommendations.

February 2023 Meeting
• Presentation from the above ad-hoc work group and substantive dialogue around sustainability funding recommendation. This topic was subsequently discussed at the Council retreat on March 4, 2023
• Helpful technical assistance from Scott Sawin
• Addition of new member Jake Whitaker

The 2023 Work Plan includes specific projects identified by SAC members organized around four key functional areas: Policy Evaluation & Development, Programs & Opportunities, Community Outreach & Engagement, and Administration. The Work Plan articulates projects, tasks, deliverables, and timelines for accomplishing SAC goals.

Conclusion:

Staff recommends that the City Council receive the Sustainability Advisory Committee's recent meeting minutes and 2023 Work Plan

Prepared by: Spencer Bowen

Attachments:

1. SAC Meeting Minutes Approved 11.16.22

2. SAC Minutes Approved 02.15.23

3. SAC Updated Work Plan Approved 03.15.23

Sustainability Advisory Committee (SAC)
Meeting Minutes
November 16, 2022
A. CALL TO ORDER
Meeting called to order at 6:05 PM
B. ROLL CALL

Present: Rolf Frankenbach, Mark Aulman, Catalina Munoz, Raul Tadle, Sara Schremmer, Robert Ullrey, Adelita Serena

Absent: Liza Grandia (listening in remotely via phone)
Staff present: Spencer Bowen
C. PUBLIC COMMENTS
No public comments.

D. MEMBER REPORTS (INFORMATIONAL ITEM)
•Rolf: announces that on December 3 at 8:30 AM there will be a tree planting event at Campbell Park as part of a Cal Fire grant; about 30 trees scheduled to be planted. Also notes that they will be distributing woodchips at East Beamer shelter on Saturday, November 19 at 8:30 AM, •Mark: notes that the first reading of the Tree Ordinance was conducted by council on November 1, 2022 and it was well received; the acceptance of the ordinance is scheduled for December 6.

He also explains logistics of the tree planting event: event will start with a tree planting demo and then teams will be guided by an experienced tree foundation member. He recaps the recent meeting of California Retired Teachers’ Association; notes that they talked about Woodland’s sustainability issues and he explained the SAC work.
•Raul: explains that he spoke with Rebecca from Valley Clean Energy about exploring accounts in City of Woodland, looking at various accounts to switch to standard or ultra-green, and learning more about data and cost for both options.
•Adelita: notes that she signed up on website for notifications for meeting agenda and is wondering who is responsible for that. Spencer responds by requesting her email info and notes that he will investigate the issue.

E. STAFF REPORTS (INFORMATIONAL ITEM)
Spencer:
•Tree ordinance is expected to move forward on December 6 without issue •December 6 is also the ceremonial meeting where Mayor and committees will change •City applied again to UC Berkeley Goldman School of Public Policy program that worked on Woodland’s DEI report last spring, application focused on researching greenhouse gas inventory options and recommending a path forward to Woodland. He also answers questions related to

U.C. Berkeley graduate program – clarifies that timeline is limited to program and that we would receive their report in late May.

F. MINUTES
Approve October 19, 2022 minutes.
•Passed unanimously; no noes; Sara abstains
G. BUSINESS ITEMS
Discussion of American Rescue Plan Funding Priorities
•Spencer reviews 5 directions – heating facilities, green utility use, vehicles & transit, greenhouse gas emissions, outreach & education
•Important to understand what City is planning to do without this funding so that funding is an addition – Spencer explains that value can be added in any of the directions •Spencer clarifies that $400,000 is in the line item, the funding must be used within 2 years, and that the City could create opportunities for small business grants to advance their sustainability •Committee brainstorms areas for funding – supporting state mandates related to electric vehicles & transit (requires investigation of current state funding plans), increasing safety with bike & car travel, Gibson Rd. project enhancements, bike parking infrastructure, and more •Technical deadline for funding decisions is June, but would like to discuss thoroughly and finalize projects sooner
•Committee discusses setting up an ad-hoc committee to brainstorm more ideas, tag how ideas align with the CAP, have a working session with City Council in January, and importance of gathering public feedback and making citizens aware
•Spencer recommends bringing a draft for public feedback and proposes that new E4 office could work with Department Heads to solicit feedback and info on needs •Robert proposes that we set up an ad-hoc committee to look into ARP funding and make recommendations with a draft spending plan ASAP, finalized no later than April oMoved by Robert, Seconded by Mark
oPassed unanimously; no noes; no abstentions
oAd-hoc committee members: Sara, Catalina, Adelita, and Robert •Public commenter recommends that the ad-hoc committee look at July public meeting results for ideas
Revisit SAC Work Plan & Discuss Future Updates
•Spencer requests feedback from all committee members regarding work plan before Wednesday December 14th to prepare for working session with City Council H. WORK GROUP UPDATES
•Raul provides updates on ongoing vehicle electrification efforts oWorking with Reece to look at cars that require replacement and trying to find green options
▪A limited amount of electric vehicles support city needs and many are too expensive; in the short term, hybrids may be more workable

oOne need is electric vehicle chargers, there is not much infrastructure to support electrification; mechanics in-house are doing construction, but there is some concern that Woodland is not prepared for electrification
oSpeaking with other cities about their preparations – Sacramento (more developed plan, paying for EV charger installation themselves with consultant advising on placement), Vacaville (paid a third-party for EV installation, PG&E covers some cost, but City is primarily responsible for infrastructure updates)
oReece developing plan, Raul presented ideas to Reece to bridge funding gaps like private- public partnerships
oOther cities are willing to share information learned from private consultants, work group is important to keep exchanging information
oRobert notes that we should be aware of what vehicles cannot be electrified like emergency vehicles
oRaul explains that a big hurdle to electrification remains vehicle cost oMioCar EV Ride Share program might be a good fit for Woodland because it is affordable and community friendly, Woodland could qualify for charging station placement; multiple members agree and note that there is promising data coming out of the program
•Adelita has no updates on outreach working group; currently in recess I. LONG RANGE CALENDAR
Spencer notes that policy for formally establishing and dissolving ad-hoc groups is needed; Robert says he will draft and bring to December meeting. Comprehensive zoning update is still in city staff review phase; committee will analyze pieces relevant to sustainability when ready. Continued interest in the new Yolo County Compost facility; working to schedule a presentation, field trip, or both. Interest in a MioCar presentation as well.

J. ADJOURN
Adjourned at 7:22 PM

Sustainability Advisory Committee
Meeting Minutes
February 15, 2023
A. CALL TO ORDER
Meeting called to order at 6:02 PM
B. ROLL CALL

Present: (8) Jake, Adelita, Mark, Rolf, Raul, Catalina, Sara, Robert

Absent: (1) Liza
Staff present: Spencer Bowen
C. PUBLIC COMMENTS
Mark reads a comment that he received via email:
•Dianna Drips, attended public outreach in July 2022 (Woodland resident and CA naturalist) oExpressed concern about the limited scope of the SAC, specifically as it relates to advising the City Council on land use and sustainability oInterested in seeing the SAC scope expand
D. MEMBER REPORTS
Jake W. introduces himself, served on WJUSD Board for four years and recently ended his term. Led the effort to create a district level environmental committee.

Mark reports that the updated tree ordinance has become official in Woodland. The goal is to provide additional protection to Oak trees on public and private property. Also attended a meeting with maintenance department at WJUSD, discussed attempts to win a grant to allocate $2M for increased tree canopy, outdoor education facilities, and increased access to city parks.

Raul expressed support for “going hybrid” for committee meetings to increase SAC scope and engage with the community more.

Other members second the support for going hybrid to support community engagement and help committee members attend who may have health concerns or other factors limiting their in-person attendance.

Adelita mentioned that an individual who attended a SAC listening session noted a lack of follow-up and suggested that SAC create a newsletter to increase awareness about SAC activities.

Committee discussed potentially plugging into the EnviroWoodland newsletter given lack of bandwidth to create their own and city charter limitations.

E. STAFF REPORTS
Spencer acknowledges that all listening session attendees got enrolled to receive the EnviroWoodland newsletter where SAC agendas get sent out, explains that there are restrictions to hybrid meetings given the Brown Act, announces that March 4th will be the annual strategic planning retreat for City Council

with SAC discussion from 11am-12pm, notes that Scott from IT is in attendance to answer email/IT related questions, explains the new staff tool for Main Street Projects that can be referenced if people ask about Main Street projects, and notes that business items can be rearranged if necessary.

F. MINUTES

1. RECOMMENDATION FOR ACTION: Staff recommends that the Sustainability Advisory Committee Approve its meeting minutes from November 16, 2022 Catalina motions to approve the minutes, Robert seconds. Passed unanimously 7-0 with Jake abstention (was not part of Committee at that point)
G. PRESENTATIONS

1. RECOMMENDATION FOR ACTION: Staff recommends that the Sustainability Advisory Committee receive a presentation from the City's Information Technology (IT) Department IT Staff offers support for email issues.

H. BUSINESS ITEMS

1. RECOMMENDATION FOR ACTION: Staff recommends that the Sustainability Advisory Committee discuss American Rescue Plan (ARP) "Sustainability" funding with input from the SAC ad-hoc working group on ARP resources
SAC ad-hoc working group gives presentation on their progress and committee discusses.

Background: City Council is looking for guidance from SAC on how they should allocate $400,000 General Fund dollars deposited from ARP funding. City Staff requests that the guidance be timely and focused on high-level projects. City staff provided five directions: 1) City Operations, 2) Utilities, 3) Vehicles & Transit, 4) Greenhouse Gas Inventory, and 5) Outreach, Education, & Public Signage.

Discussion: Group looked at CalEnviroScreen data to analyze what areas in Woodland need the most attention. Want to consider Woodland’s most vulnerable populations, optional funding sources, co-benefits, and prioritizing tangible benefits for the community. Analyzing what to prioritize has been very helpful to guide conversations.

Asked City staff for a more detailed “wish list” of projects and went over the five directions to brainstorm potential projects. Multiple questions remain to determine current state of affairs.

Emphasis on spending money towards projects that will really benefit the citizens, and complement what the City is already doing. Want to center feedback from the listening session – bike infrastructure/safety and water concerns came into focus frequently. Make sure that any recommendation can link back to the Climate Action Plan.

SAC agrees to move Business Item #2 until next meeting and continue discussing Business Item #1. Moves onto discussing directions individually.

City Operations: Consensus is that it does not directly address the needs of residents, so it is not a priority for funds. Acknowledgement that it is important and related to the CAP, but not a priority for this funding.

Utilities: Members say to consider heating and cooling effects with utilities. Those who struggle the most with heating and cooling effects are likely renters, so that makes it difficult to propose upgrades since they do not own their own homes.

Vehicles & Transit: Many pre-existing city and county projects, so funding may not be necessary here. Opportunity to partner with the schools to give incentives for bike riding, both for teachers and students, and potential to work on e-bike rental programs.

Multiple members agree that Committee should prioritize bike safety and infrastructure.

Committee decides to set Ad-Hoc Subcommittee member Catalina as the point person to solidify a priority list for ARP funding to bring to the City Council retreat.

2. RECOMMENDATION FOR ACTION: Staff recommends that the Sustainability Advisory Committee review and discuss its 2023 Work Plan
Postponed until next meeting.

3. RECOMMENDATION FOR ACTION: Staff recommends that the Sustainability Advisory Committee adopts its 2023 meeting schedule
Postponed until next meeting.

I. WORK GROUP UPDATES
Postponed until next meeting.

J. LONG RANGE CALENDAR
Postponed until next meeting.

K. ADJOURN
Adjourned at 7:43 PM

Updated March 15, 2023
Sustainability Advisory Committee
2023 Work Plan
Background
The Sustainability Advisory Committee (SAC) provides recommendations to the Woodland City Council regarding sustainability policy and helps the City achieve state-mandated conservation goals as well as the City’s Climate Action Plan (CAP) goals. The SAC was formed to serve the following purposes:
•Provide comments, feedback, and recommendations to the City Council on sustainability policy and CAP implementation •Advise and assist staff with sustainability program design and community-wide CAP implementation •Serve as a forum for public input and feedback on issues related to sustainability and the CAP •Other duties as assigned by City Council
SAC Work Plan
The Work Plan outlined below contains specific projects identified by SAC members and is organized around four key functional areas: Policy Evaluation & Development, Programs & Opportunities, Community Outreach & Engagement, and Administration. The Work Plan articulates projects, tasks, deliverables, and timelines for accomplishing SAC goals.

Note: some projects will be carried out by ad-hoc subcommittees, some of which may evolve into standing committees and would therefore be subject to Brown Act guidelines.

Work Area 1: Policy Evaluation & Development

Updated March 15, 2023
•Evaluate current and proposed City policies for CAP consistency and efficacy; conduct policy research; define best practices; and make recommendations.

Work Area 2: Programs & Opportunities
•Evaluate current and proposed City programs for CAP consistency and efficacy; monitor CAP implementation status; identify program opportunities to advance CAP implementation.

Work Area 3: Community Outreach & Engagement
•Provide recommendation to City staff on current and proposed public education and outreach projects; increase public awareness of sustainability activities through branding, networking, and media; coordinate a community sustainability leadership network; and develop and implement educational events and opportunities.

Work Area 4: Administration
•Communicate with City Council and City Staff; recruit SAC applicants and review applications; track Work Plan progress; general reporting
The SAC intends for its Work Plan to be a living document. This will allow for adjustments as progress is made and adaptation to evolving conditions and policies.

Updated March 15, 2023
2023 SAC Work Plan by Key Functional Work Area and Project Project Tasks Deliverables Timeline Notes
Work Area 1: Policy Evaluation & Development
Evaluate current and
proposed City
policies and topics
brought before the
SAC
•Use evaluation tool to
evaluate current or
proposed City policies for
CAP consistency
•Provide policy
recommendations to ensure
CAP consistency
List of current and
proposed policies
determined to be
inconsistent with CAP
and annotated with
policy
recommendations
Ongoing •Use newly-
developed
evaluation tool
•Consider key
roadblocks to
implementation
Best practices and
recommended
policies
•Research sustainability
policies of comparable
cities
•Draft summary of policies
and best practices
successfully used elsewhere
•Bring these
recommendations to the
SAC
•Continue to coordinate with
other local jurisdictions
Memo describing
proven best practices
for sustainability
policy development
and recommending
which ones Woodland
should implement
Memo before the
end of 2023
Ongoing collaboration
with other groups will
be key to this effort
Sustainability
Funding (Allocated
from American
Rescue Plan)
•Recommend priority areas
for City of Woodland
American Rescue Plan
(ARP) sustainability
funding
Discuss with Council
at March retreat; Staff
report with funding
recommendations to
City Council
April-May 2023 Ad-hoc work group
established

Updated March 15, 2023
•Work with staff to
operationalize these
priorities into spending
program
Project Tasks Deliverables Timeline Notes
Work Area 2: Programs & Opportunities
Program evaluation
and reporting
•Review existing CAP
•Evaluate and report on
CAP implementation status
•CAP-specific
report that will
inform policy
recommendations
above
•Public dashboard
that shares
progress on CAP
and GHG goals
Should be done
annually
UC Berkeley graduate
students on board for
Spring 2023
Tree canopy •Gather info from City of
Woodland tree division
•Investigate making this info
more publicly accessible
•Identify opportunities to
plant new trees and protect
existing trees
•Review Urban Forest
Management Plan
•Help obtain and prepare net
tree gain report
Report detailing
progress on increasing
tree canopy
Summer 2023 •Collaborate and
share info with
Woodland Tree
Foundation
•Any impact of
updated tree
ordinance?
Project Tasks Deliverables Timeline Notes
Work Area 3: Community Outreach & Engagement

Updated March 15, 2023
CAP Public Forum •Identify what went well and
what could be improved
from July 2022 event
•Plan another event for
Summer or Fall 2023
Town hall or forum Fall 2023 2023 event should
articulate how the 2022
event impacted City
actions in the interim
Education and
outreach events
•Work with staff to identify
opportunities for
engagement where SAC
can partner and support
•Plan virtual or in-person
events
At least two
engagement activities
where SAC takes lead
Before the end of
2023
Example: Coastal
Cleanup Day
Committee members
likely to support
outreach at California
Honey Festival
Publicize and brand
City sustainability
efforts
•Improve visibility of
EnviroWoodland brand
•Draft marketing plan for
sustainability efforts
•Analyze efforts from 2022
•Marketing plan
•Draft sustainable
leadership
recognition plan
•Continued media
releases
•Expanded video
content
Plans by Summer
2023
Marketing ongoing
Led by staff with SAC
support and input
Sustainable
Leadership Network
•Meet with Cool Davis
•Develop written plan,
including networking
infrastructure and strategy
Formal plan for
implementation
Plan before the end
of 2023
•Needs to be
“community-led”
for best efficacy
•Called out
specifically in
CAP

Updated March 15, 2023
Project Tasks Deliverables Timeline Notes
Work Area 4: Administration
Regular
communication with
City
•Continue to transmit
meeting minutes
•Hold early-2023 working
group with Council
•Present annual progress
report to City Council
•Monthly meeting
minutes
•Working meeting
and post-meeting
report
•SAC Annual
Chair Report
Working Session: in
calendar year 2023
Annual Report:

November 2023
Productive
conversation at March
4, 2023 Council
Retreat
Committee
recruitment
•Recruitment among
networks, personal
connections to encourage
interested residents to apply
•Work with City Clerk to
promote recruitment
•Attend at least one
community event to
promote the opportunity
•Discuss with current
members – do you intend to
stay on?
•Help deliver
completed
applications to
City Clerk
•Fill open spot on
SAC
Boards and
commissions
recruitment window
Stay in sync with staff
on timetable for
recruitment
Zoning update •Review key portions of
City’s comprehensive
zoning update
•Produce concise written
report on feedback and
recommendations
Report to City Staff
re: zoning
recommendations
Flexible – will have
more clarity in
Spring 2023

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: March 21, 2023
ITEM #: H.7
SUBJECT: Public Works Quarterly Status Report

Recommendation for Action: Staff recommends that the City Council receive a presentation and accept the Public Works Quarterly Status Report for the period of December 2022 through February 2023.

Staff Contact:

Craig Locke, Public Works Director, 530-661-5899, [email protected]

Background:

This quarterly report covers the period from December 2022 through February 2023. The report presents a summary of Service Requests and Work Orders received, and also contains a narrative description of major work performed and notable department highlights.

Conclusion:

Staff recommends that the City Council receive a presentation and accept the Public Works Quarterly Status Report for the period of December 2022 through February 2023.

Prepared by: Craig Locke, Public Works Director

Attachments:

1. Dec22-Feb23 PW Quarterly Report Final

1 Quarterly Status Report
December 2022 through February 2023
Public Works Department
Service and Work Order Requests

For the Months of Dec. 22-Feb. 23
Division Service
Requests
Work
Orders
Electrical 91 71
Facilities 75 113
Fleet - 286
Pretreatment - 65
Sewer 45 320
Signs & Markings 6 157
Storm Drain 5 145
Streets 81 51
USAs - 10
Water 380 322
WPCF 0 3
Grand Total 683 1,543

Working Days This Quarter = 59

Right-of-Way Division

 Fleet Services: Filled the Light Equipment Mechanic position which has been vacant for over 1 year.
 Fleet Services: Collaboration with Enterprise continues for light duty vehicles. Heavy Duty vehicles are ordered through fleet in conjunction with the individual departments specifying the details of each vehicle.
 Fleet Services: Received Delivery of first Public Works Vehicle provided by Enterprise.

Service Requests – Every time a request for
Public Works services is made by phone call,
written request, emailed request, or an actual
one-on-one request to a PW employee, a
‘Service Request’ is generated. This builds a
computerized record of all requests made.

Work Orders – A ‘Work Order’ is created each
time a work crew or individual is assigned a task
as a result of either service requests, pre-planned
maintenance projects, or by other situations as
they arise. This produces a database of work
accomplished and the time and materials it took
to do the work.

Total for Calendar Year 2023
Service Requests 803
Work Orders 1055

11 Requests for Service per Day

2  Fleet Services: For the last few years, supply chain issues resulted in the cancelation of the City’s interceptor orders. Fleet recently secured 15 replacement vehicles for PD.  Fleet Services: CSD’s Rec2Go van replaced at fraction of the original price.  Fleet Services: Fleet usage study initiated to ensure City of Woodland is moving towards a greener fleet.
 Facilities Services: Filled Facility Maintenance Worker 3 position after 1-year vacancy.  Facilities Services: Installed a new HVAC unit at the Water Pollution Control Facility.  Facilities Services: Inspected 3 Facilities with roofing company to fix major leak repairs. (PD, City Hall, Library)
 Facilities Services: Met with YSAQMD to inspect all major generators within the City.  Facilities Services: PD boilers fully operational after repairs made by Facility Maintenance Worker 3.
 Facilities Services: Installed LED lighting in over 30 Fixtures at PD.  Electrical – Traffic Signals: The ROW Electrical Group will be conducting re-lamping of highly efficient LED signal lenses at various signal locations.  Electrical - Street Lights: The ROW Electrical Group continues changing post top street lights from inefficient HPS (High Pressure Sodium) to highly efficient LED (Light Emitting Diode). Continuing with County Road 102 / I5 Overpass and moving south to Maxwell Ave with and expected date of completion by 2nd quarter of 2023.  Electrical - Street Lights: 89 service request responded to approximately 70 streetlights.  Electrical - Facility: The Industrial Electrical group has completed LED light change outs at the Fleet shop and Fire Station 2. Fire Station 2 also installed a new air conditioner in the network room which required a new electrical circuit. LED light change outs have also started at the Police Department, City Hall, and the MSC and WPCF. Electrical and Data install was completed for the new wall located at City Hall.  Electrical: The Industrial Electrical group worked with I.T. to troubleshoot and repair network issues at the WPCF. Researched and installed upgraded equipment to increase reliability of the system.
 Electrical: The Industrial Electrical and Storm groups have installed the meter cabinet for the new standby generator and area lights at Beamer underpass. Air Board permit has been issued and testing is complete. This will minimize road closures due to flooding when power outages during rain events.
 Electrical: Staff is examining grant opportunities to fund Energy Efficiency projects.  Signs & Markings- Routine Sign Maintenance: The Signs & Marking Group improved the signage in Dead Cat Alley and Dog Gone Alley. Improvements made were the sign brackets on the One-Way signs, stronger and more secure. Also the size of the STOP signs was increased from 24” to the standard 30” where possible.  Signs & Markings- Sign Knockdowns: The Signs Group repaired / replaced 9 knocked down signs this Quarter.
 Signs & Markings- Committed 15 man-hours for Graffiti removal this Quarter.  Signs & Markings- Installs: The Signs Group installed 4 temporary Warning signs “Path Closed” on the new Pedestrian Overcrossing as to allow for more concrete work to be completed.
 Signs & Markings- Wind Damage: The Signs Group repaired 30 signs loosened or damaged by the high wind events. New and improved brackets and signs are being integrated into the City’s sign inventory.

3  Signs & Markings- Road Improvements: The Signs Group added 14 delineators along the road to the Waste Water Treatment Plant.
 Signs & Markings- New Sign Installs: The Sign shop installed 25 new signs this Quarter. The total includes Bike Lane signs, Cross Traffic Does Not Stop and 3 locations where Street Name signs were previously absent.  Streets - Sidewalk Replacement Project: The Streets Group has recently identified 46 locations for a total of 17,900 sf of sidewalk throughout the city. These locations will be replaced during the next several FY Sidewalk Replacement Projects.  Streets – Pothole Repair: The Streets Department has filled 404 potholes throughout the city. The new Cimline Mastic Machine has performed excellently, filling potholes on high traffic areas. E Kentucky Ave from CR 102 to the Biomass, Pioneer Ave from Churchill Downs to E Kentucky Ave and Sixth St South of W El Dorado Dr. all received repairs using the mastic machine. The mid-year budget augmentation will allow crews to continue their pace through the end of the fiscal year.  Streets - Trash and Debris Clean Up: The Streets Group assisted Homeless Outreach Street Team (HOST) to cleanup of 51 homeless encampments, taking 23 tons of trash to the Yolo Landfill. Crews also responded to 27 different calls about trash and debris abandoned or dumped in various locations throughout the City.  Streets Group Crack Seal and Mastic: The Street Department began crack sealing in the Spring Lake area. Staff sealed 161,948 linear feet (30.7 Miles) of cracks this quarter, also utilizing the new Mastic Machine to fill larger voids throughout the roadway. Over 1800 square feet and 325 linear feet of larger cracks was placed in front of the Community Center and various areas on E Kentucky Ave and CR 102.

Utilities Collections - Sewer and Storm Divisions
 The Collection Division has responded to 25 Service Requests with an average response time under 15 minutes.
 Collections crews performed routine inspection/maintenance on City Lift Stations and inspected 15 miles of Storm Ditch.
 Two Utility Maintenance Worker I/II positions were filled this quarter (4 vacancies remain).
 Collections staff have performed Rain Duty throughout City, clearing Storm Drain inlets and Lift Station grates.
 Preventive Maintenance crews cleaned 91,157 feet of mainline pipe & CCTV crews inspected 46,684 feet this quarter while working through CCTV/HVVC equipment reliability/program issues.
 Crews have also inspected 12,971 feet of sewer laterals and rodded 575 feet of root intrusion in City owned lower sewer service laterals.
 Operation & Maintenance replaced 189 feet of sewer service laterals & 16 feet of sewer mainline. Staff also installed 8 new City sewer clean out access points.  County Probation & Woodland PD Host program crews have worked closely with Collections group in the cleanup of multiple homeless camps & debris in various storm pond locations.
 Collection crews worked closely with Community Development Department on plan review & inspection of Beeghly, Oyang & Springlake Communities.  Contractor completed 950 plus feet of Sewer gravity main on Fifth St. & Clover.

4  Spot repair made on Discharge pipe @ West Levee.

Utilities - Water Production and Distribution Division
 Wells: Since “Term 91” was lifted on 12-7-22, City ASR Wells have stored approx. 365 million gallons. The City is currently receiving approx. 10 Million Gallons a Day (MGD) from WDCWA. We are storing 4.5 MGD and meeting demand with the remaining 5.5 MGD.
 Wells: The State Water Resource Control Board (SWRCB) just completed their annual inspection of our wellsite’s and other facilities with only very minor findings.  Distribution Division: Crews continue working on system maintenance, repairs and improvements, new water laterals installations, and abandonments of 2” BOW water mains. All program expectations and deadlines are being met.  Preventive Maintenance: Crews continue to work towards achieving yearly goals in the valve-exercising and hydrant maintenance program. They continue to coordinate with contractors for water main shutdowns, handle service tech calls and mitigate water quality calls.
 Projects: Gibson Rd is nearing completion as all underground infrastructure has been installed and final lift of asphalt remains. The Pedestrian Overcrossing project was completed along with the final punchlist. Water crews worked closely with Community Development Department on review & inspection for the new infrastructure within the Spring Lake Development, performing these inspections on Oyang South Ph 1, Ph2, & Backbone, Pioneer Village phase I & II, Parkside 3, and other development projects.

 Water Main Breaks: 11
 Water Main Valves, Fire Hydrants Replaced: 4
 Water Main Valves Exercised: 483
 Water Mains Abandoned: 440ft by Operations
 Water Quality Calls: 11
 Water Main Shutdowns: 23
 New Water Laterals Installed: 10
 Delinquent Accts Shutoff/On: 179
 Meters Tested: 163
 Meters Replaced: 56

Wastewater Operations Division
Laboratory:

Laboratory staff renewed their accreditation in January with the Environmental Laboratory Accreditation Program (ELAP). Fields of accreditation include more than 20 different analyses. In-house testing includes but are not limited to the following: Total Coliform, TSS, TVSS, pH, Turbidity, Temperature, TDS, Conductivity, and DO. All other tests were performed by ELAP certified commercial analytical laboratories. The Laboratory staff are continuing their transition to TNI by January 2024.

Pretreatment:

5 Pretreatment Staff works year round to inspect, permit and monitor a variety of businesses: Food Service Businesses (FSB’s), Automotive Related Businesses (ARB’s), Business of Concern (BOC’s), Significant Industrial Users (SIU’s), and Dental Industrial Users (DIU’s). Staff also conducts a variety of sampling events to meet compliance requirements for the City’s National Pollutant Discharge Elimination System (NPDES) Permit: Local Limits (LL), Return Activated Sludge (RAS), Grit & Rags (G&R), Receiving & Effluent Waters (R&E), Stormwater (SW) and Significant Industrial Users (SIU).

12/2022 thru 2/2023
Inspections Permitting/Outreach Sampling
33 26 1

Pretreatment Staff continues to conduct residential public outreach door-to-door of “Fat Trappers” to our mobile home and apartment complex residents. Each household receives a small storage container and two disposable bags to dispose of used cooking oil. Along with that comes literature to teach residents on the proper disposal of Fats, Oils & Grease which includes the option to recycle it at our Wastewater Treatment plant for free as well as literature on not flushing items like Q-tips, feminine hygiene products, wipes and other products that can clog our sewer system.

Regulatory Compliance:
 Prepared and submitted Quarterly and Monthly reports to the Regional Board in accordance with our National Pollutant Discharge Elimination System (NPDES) Permit.  Continued participation in the Central Valley Clean Water Association (CVCWA) special studies on Methyl Mercury, Freshwater Mussels, and Low-Level Toxicity.  Continued issuing an information binder with all new pretreatment permits with relevant information to the specific discharger.

Water Pollution Control Facility:
 Plant Operations: the plant O&M staff continue plant maintenance projects including replacing motor couplers on filter back wash pumps. Staff assisted with battery replacement a damaged solar mixer, a board malfunction was causing and overcharge condition on batteries. UV system maintenance is an ongoing part of operations including ballast replacement and weir gate gear box replacements.  Recycled Water Delivery: Currently most of the recycled water is being produced is delivered to the City’s Parks Department. Their demand will likely attenuate with the cooler weather and diminished watering requirements for turf during the winter months.

Biomass is the City’s largest customer, and is online and receiving water as usual.  Process Flows: This Quarter saw a total flow of 382 million gallons of influent, 313 million gallons of effluent. The plant produced 31.4 million gallons of recycled water, and sent 14.6 million gallons of sludge to south ponds for further processing.

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: March 21, 2023
ITEM #: H.8
SUBJECT: Cooperative Agreement with Caltrans for Gibson Road at SR-113 Interchange Modification Project,
CIP 19-13

Recommendation for Action: Staff recommends that the Council adopt Resolution No. _____, approving the Cooperative Agreement with the State of California Department of Transportation (Caltrans) regarding interchange modifications at the SR-113 NB off-ramp at Gibson Road, and authorizing the City Manager to sign the Agreement on behalf of the City.

Staff Contact:

Ed Wisniewski, Senior Civil Engineer, (530) 661-5975, [email protected]

Fiscal Impact:

The approved Capital Budget includes $2,400,000 in funding for the project, consisting of $2,365,000 in Spring Lake Infrastructure – Roads funding (Fund 682) and $35,000 in road development funding. The agreement specifies the assignment of responsibilities between the City and Caltrans. There are no additional financial obligations to Caltrans.

There is no impact on the General Fund.

Background:

The project consists of realigning the northbound SR-113 off-ramp at Gibson Road by removing the free right turn ramp and aligning the off-ramp movement to utilize the traffic signal. A new pedestrian crosswalk will be added on the east leg of the intersection and the existing traffic signal and lighting system will be modified for the changes at the intersection. Other project improvements include widening over the existing drainage ditch between SR 113 and Harry Lorenzo Avenue to construct a new curb & gutter, a 10-foot wide planter strip, a 10-foot wide multi-use pathway, and a 15-foot wide landscape buffer behind the new sidewalk. New pedestrian-scale street lights along Gibson Road are also included with the design.

The proposed project will provide operational benefits for all travel modes on the northbound SR-113 Off-Ramp at Gibson Road and provide improved pedestrian connectivity along the south side of Gibson Road. In addition, the Proposed Project will improve the level of service, eliminate projected back-ups onto Northbound SR-113, and reduce Vehicle Hours of Delay, Total Stops and Fuel Consumption / Emissions.

Caltrans will delegate the CEQA responsibilities to the City as the Lead agency for the entire project while remaining the CEQA responsible agency. The project is exempt from detailed CEQA review pursuant to Section 15301 of the CEQA Guidelines, and a Notice of Exemption has been filed with the County Recorder’s office.

Staff anticipates finalizing the project design and bidding on the project in fall of 2023 for a construction start date of spring of 2024.

Discussion:

The majority of the project is located within the State of California right of way, and construction within the State’s right of way will need to be completed under an encroachment permit. Caltrans also requires a Cooperative Work Agreement with the State to ensure the project meets Caltrans Project Delivery Quality Management Processes. The agreement will give Caltrans some additional oversight on certain project aspects and assign responsibility for each project component between the City and Caltrans. Execution of the agreement is required to move forward with aspects of the project that require Caltrans approval, including documents, traffic studies, encroachment permit, and authorization to proceed with construction on the State Right of Way.

This item was originally presented to Council at the January 17, 2023 meeting, but Council requested additional information on the need for the project. On March 8, City staff met with the Infrastructure Sub-committee to discuss the project benefits. Staff cited the following information as justification for moving forward with the project:
• Traffic Projections: Future traffic projections for the project design year (2042) result in northbound right-turn wait times of over 200 seconds per vehicle (LOS F), which creates a queue of vehicles that will block the northbound left-turn movements, increasing delay for that movement to approximately 200 seconds per vehicle (LOS F). This could ultimately lead to vehicles queuing onto the SR113 mainline. By building the project, both the northbound right- turn and left-turn delay times are reduced to approximately 33 seconds (LOS C). • Accident History: City records indicate that between 2019-2022 there were 7 vehicle-vehicle collisions from northbound SR113 to eastbound E. Gibson yielded controlled off-ramp. All collisions recorded are associated with the merge at the end of the ramp and are correctable by construction of the project.
• Public Comment/Complaints: Staff has received, and forwarded to Caltrans, numerous requests for improvements to the northbound off-ramp over the past 10-15 years. Staff has also fielded numerous public inquiries about the City’s plans for improving the interchange for bicyclists and pedestrians as well as drivers.
• Systemic Safety Analysis Report: The City’s Systemic Safety Analysis Report (SSAR) documents countermeasures for improving Gibson Road/SR113 for all users. The countermeasures include the proposed modifications to this interchange. Public comments received during the public review of the SSAR included multiple complaints of feeling unsafe biking or driving near this ramp intersection.
• Harry Lorenzo/Bourn Intersection: The project will remove the conflict associated with drivers needing to weave across the short section of road to access northbound Bourn (when the future signal is in place), or weave across merging traffic to access southbound Harry Lorenzo. Both of these movements are common, and often criticized, on the west side of the interchange for the southbound off-ramp approaching Matmor Road.

Sub-committee members cited concerns about the project creating delays for vehicles traveling the Gibson corridor by bringing all vehicles exiting the freeway to a signal-controlled intersection. Staff explained that those concerns can be somewhat mitigated by how the signal is programmed.

Introducing a short delay in actuation of the signal to clear a vehicle making a right turn from the off- ramp could allow that vehicle to make a right turn into red without triggering the eastbound/westbound signal to change from green to red.

The sub-committee also discussed the comprehensive plan for safety improvements at the interchange and along the corridor. Staff explained that similar improvements to the other segments of the interchange are intended to be made. However, funding is only available for this initial portion of the work as it was tied to conditions related to new development. The staff noted that there is potential for incremental state funding for future bike/ped safety improvements because the

interchange is identified in the City’s Systemic Safety Analysis Report and the upcoming Local Road Safety Plan as well as other guiding documents. Identification of the interchange improvements in these citywide assessments is an important prerequisite to supporting the City’s future safety grant applications.

Conclusion:

Staff recommends that the Council adopt Resolution No. _____, approving the Cooperative Agreement with the State of California Department of Transportation (Caltrans) regarding interchange modifications at the SR-113 NB off-ramp at Gibson Road, and authorizing the City Manager to sign the Agreement on behalf of the City.

Prepared by: Ed Wisniewski, Senior Civil Engineer

Reviewed by: Brent Meyer, Community Development Director/ City Engineer

Attachments:

1. Resolution

2. Cooperative Agreement

3. Preliminary Project Layout

82093.00001\8555510.2
RESOLUTION NO. ___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

APPROVING A COOPERATIVE AGREEMENT WITH THE STATE

DEPARTMENT OF TRANSPORTATION (CALTRANS)
WHEREAS, the Gibson Road at SR-113 Interchange Modification Project, CIP 19-13 is fully funded in the Capital Budget; and
WHEREAS, a majority of the proposed improvements will occur within Caltrans right- of-way, and
WHEREAS, the State requires a cooperative agreement between the State Department of Transportation and the City of Woodland to construct the project, and WHEREAS, the City of Woodland wishes to approve the cooperative agreement with the State Department of Transportation.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WOODLAND AS FOLLOWS:

Section 1. The City Manager is hereby authorized and directed to execute the Agreement, subject to City Attorney approval. The City Attorney is hereby authorized to make clarifying and confirming changes.

Section 2. A copy of the Agreement is available and on file in the City Clerk’s office, and is incorporated herein by reference and made a part of this Resolution.

PASSED AND ADOPTED by the City Council of the City of Woodland at a regular meeting of the City Council held on the 21st day of March, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Vicky Fernandez, Mayor
ATTEST:
______________________________
Ana B. Gonzalez, City Clerk

Agreement 03-0812
Project No. 0323000042
EA 3J970
03-YOL-113-R9.15/R9.24
Project Development Agreement 2017-02-17 (Created December 7, 2022)i Please note:

1. CITY may only be designated CEQA lead agency with written approval of the District Director. It is the District's responsibility to obtain this approval before execution of the agreement.

COOPERATIVE AGREEMENT COVER SHEET
Work Description
THE REALIGNMENT OF THE STATE ROUTE 113 (SR113) NB OFFRAMP (PM R9.15/R9.24)

TO ELIMINATE THE FREE RIGHT TURN ONTO EB GIBSON ROAD, THE ADDITION OF

SIDEWALKS ON THE SOUTH SIDE OF GIBSON ROAD AND MODIFICATION OF THE INTERSECTION AT SR113 NB OFFRAMP TO INCLUDE A PEDESTRIAN CROSSWALK Contact Information

CALTRANS
Christopher Ladeas, Project Manager
703 B Street
Marysville, CA 95901
Mobile Phone: (530) 701-1305
Email: [email protected]

CITY OF WOODLAND
Ed Wisniewski, Senior Civil Engineer
300 First Street
Woodland, CA 95696
Office Phone: (530) 661-5975
Mobile Phone: (559) 930-4400
Email: [email protected]

Cover Sheet AGREEMENT 03-0812
Project No. 0323000042
Project Development Agreement 2017-02-17 (Created December 7, 2022)ii

COOPERATIVE AGREEMENT
This AGREEMENT, executed on and effective from _______________________________, is between the State of California, acting through its Department of Transportation, referred to as CALTRANS, and:

City of Woodland, a body politic and municipal corporation or chartered city of the State of California, referred to hereinafter as CITY.

An individual signatory agency in this AGREEMENT is referred to as a PARTY. Collectively, the signatory agencies in this AGREEMENT are referred to as PARTIES.

RECITALS

1. PARTIES are authorized to enter into a cooperative agreement for improvements to the State Highway System per the California Streets and Highways Code, Sections 114 and 130.

2. For the purpose of this AGREEMENT, the realignment of the State Route 113 (SR113) NB offramp (PM R9.15/R9.24) to eliminate the free right turn onto EB Gibson Road, the addition of sidewalks on the south side of Gibson Road and modification of the intersection at SR113 NB offramp to include a pedestrian crosswalk will be referred to hereinafter as PROJECT.

The PROJECT scope of work is Design Engineering Evaluation Report.

3. All obligations and responsibilities assigned in this AGREEMENT to complete the following PROJECT COMPONENTS will be referred to hereinafter as WORK:
•PROJECT APPROVAL AND ENVIRONMENTAL DOCUMENT (PA&ED)
•PLANS, SPECIFICATIONS, AND ESTIMATE (PS&E)
•RIGHT-OF-WAY
•CONSTRUCTION
Each PROJECT COMPONENT is defined in the CALTRANS Workplan Standards Guide as a distinct group of activities/products in the project planning and development process.

Cover Sheet AGREEMENT 03-0812
Project No. 0323000042
Project Development Agreement 2017-02-17 (Created December 7, 2022)iii

4. The term AGREEMENT, as used herein, includes this document and any attachments, exhibits, and amendments.

This AGREEMENT is separate from and does not modify or replace any other cooperative agreement or memorandum of understanding between the PARTIES regarding the PROJECT.

PARTIES intend this AGREEMENT to be their final expression that supersedes any oral understanding or writings pertaining to the WORK. The requirements of this AGREEMENT will preside over any conflicting requirements in any documents that are made an express part of this AGREEMENT.

If any provisions in this AGREEMENT are found by a court of competent jurisdiction to be, or are in fact, illegal, inoperative, or unenforceable, those provisions do not render any or all other AGREEMENT provisions invalid, inoperative, or unenforceable, and those provisions will be automatically severed from this AGREEMENT.

Except as otherwise provided in the AGREEMENT, PARTIES will execute a written amendment if there are any changes to the terms of this AGREEMENT.

PARTIES agree to sign a CLOSURE STATEMENT to terminate this AGREEMENT.

However, all indemnification, document retention, audit, claims, environmental commitment, legal challenge, maintenance and ownership articles will remain in effect until terminated or modified in writing by mutual agreement or expire by the statute of limitations.

5. No PROJECT deliverables have been completed prior to this AGREEMENT.

6. In this AGREEMENT capitalized words represent defined terms, initialisms, or acronyms.

7. PARTIES hereby set forth the terms, covenants, and conditions of this AGREEMENT.

RESPONSIBILITIES
Sponsorship

8. A SPONSOR is responsible for establishing the scope of the PROJECT and securing the financial resources to fund the WORK. A SPONSOR is responsible for securing additional funds when necessary or implementing PROJECT changes to ensure the WORK can be completed with the funds obligated in this AGREEMENT.

PROJECT changes, as described in the CALTRANS Project Development Procedures Manual, will be approved by CALTRANS as the owner/operator of the State Highway System.

9. CITY is the SPONSOR for the WORK in this AGREEMENT.

Cover Sheet AGREEMENT 03-0812
Project No. 0323000042
Project Development Agreement 2017-02-17 (Created December 7, 2022)iv Implementing Agency

10. The IMPLEMENTING AGENCY is the PARTY responsible for managing the scope, cost, schedule, and quality of the work activities and products of a PROJECT COMPONENT. •CITY is the Project Approval and Environmental Document (PA&ED) IMPLEMENTING AGENCY.

PA&ED includes the completion of the Final Environmental Document and the Project Report (documenting the project alternative selection). •CITY is the Plans, Specifications, and Estimate (PS&E) IMPLEMENTING AGENCY.

PS&E includes the development of the plans, specifications, and estimate; obtaining any resource agency permits; and the advertisement/award of the construction contract. •CITY is the RIGHT OF WAY IMPLEMENTING AGENCY
RIGHT OF WAY includes coordination with utility owners for the protection, removal, or relocation of utilities; the acquisition of right-of-way interests; and post-construction work such as right-of-way monumentation/recordation, relinquishments/vacations, and excess land transactions. The RIGHT OF WAY component budget identifies the cost of the capital costs of right-of-way acquisition (RIGHT-OF-WAY CAPITAL) and the cost of the staff work in support of the acquisition (RIGHT-OF-WAY SUPPORT). •CITY is the CONSTRUCTION IMPLEMENTING AGENCY.

CONSTRUCTION includes construction contract administration, surveying/staking, inspection, quality assurance, and assuring regulatory compliance. The CONSTRUCTION component budget identifies the capital costs of the construction contract/furnished materials (CONSTRUCTION CAPITAL) and the cost of the staff work in support of the construction contract administration (CONSTRUCTION SUPPORT).

11. CITY will provide a Quality Management Plan (QMP) for the WORK in every PROJECT COMPONENT that they are the IMPLEMENTING AGENCY of. The QMP describes the IMPLEMENTING AGENCY’s quality policy and how it will be used. The QMP will include a process for resolving disputes between the PARTIES at the team level. The QMP is subject to CALTRANS review and approval.

Cover Sheet AGREEMENT 03-0812
Project No. 0323000042
Project Development Agreement 2017-02-17 (Created December 7, 2022)v

12. Any PARTY responsible for completing WORK will make its personnel and consultants that prepare WORK available to help resolve WORK-related problems and changes for the entire duration of the PROJECT including PROJECT work that may occur under separate agreements.

Funding

13. The WORK does not use funds administered by CALTRANS. PARTIES will amend this AGREEMENT should this condition change.

14. Each PARTY is responsible for the costs they incur in performing the WORK.

CALTRANS’ Quality Management

15. CALTRANS, as the owner/operator of the State Highway System (SHS), will perform quality management work including Quality Management Assessment (QMA) and owner/operator approvals for the portions of WORK within the existing and proposed SHS right-of-way.

16. CALTRANS’ Quality Management Assessment (QMA) efforts are to ensure that CITY's quality assurance results in WORK that is in accordance with the applicable standards and the PROJECT’s quality management plan (QMP). QMA does not include any efforts necessary to develop or deliver WORK or any validation by verifying or rechecking WORK.

When CALTRANS performs QMA, it does so for its own benefit. No one can assign liability to CALTRANS due to its QMA.

17. CALTRANS, as the owner/operator of the State Highway System, will approve WORK products in accordance with CALTRANS policies and guidance and as indicated in this AGREEMENT.

18. CITY will provide WORK-related products and supporting documentation upon CALTRANS’ request for the purpose of CALTRANS’ quality management work.

19. CITY, including any employee, agent, consultant or sub-consultant retained by the CITY, shall implement uniform document control policies necessary to retain all records and electronically stored information associated with the WORK, including but not limited to those records identified in California Public Resources Code, Section 21167.6, and including email and attachments, in a manner consistent with the CALTRANS Uniform Filing System and the “Final Caltrans Environmental Records Retention Policy”, available at https://dot.ca.gov/- /media/dot-media/programs/environmental-analysis/documents/nepa-recordretention-policy- final-a11y.pdf. These records, along with an index of the records, shall be provided to CALTRANS within 60 days of CALTRANS’ written request.

Cover Sheet AGREEMENT 03-0812
Project No. 0323000042
Project Development Agreement 2017-02-17 (Created December 7, 2022)vi

20. The cost of CALTRANS’ quality management work is to be borne by CALTRANS.

CEQA Lead Agency

21. CITY is the CEQA Lead Agency for the PROJECT.

22. CALTRANS is a CEQA Responsible Agency for the PROJECT.

Environmental Permits, Approvals and Agreements

23. CITY will comply with the commitments and conditions set forth in the environmental documentation, environmental permits, approvals, and applicable agreements as those commitments and conditions apply to CITY's responsibilities in this AGREEMENT.

24. Unless otherwise assigned in this AGREEMENT, the IMPLEMENTING AGENCY for a PROJECT COMPONENT is responsible for all PROJECT COMPONENT WORK associated with coordinating, obtaining, implementing, renewing, and amending the PROJECT permits, agreements, and approvals whether they are identified in the planned project scope of work or become necessary in the course of completing the PROJECT.

25. It is expected that the PROJECT will not require environmental permits/approvals.

Project Approval and Environmental Document (PA&ED)

26. As the PA&ED IMPLEMENTING AGENCY, CITY is responsible for all PA&ED WORK except those activities and responsibilities that are assigned to another PARTY and those activities that are excluded under this AGREEMENT.

27. CALTRANS will be responsible for completing the following PA&ED activities:

CALTRANS Work Breakdown Structure Identifier (If Applicable) 100.10.10.xx Quality Management

28. Any PARTY preparing environmental documentation, including studies and reports, will ensure that qualified personnel remain available to help resolve environmental issues and perform any necessary work to ensure that the PROJECT remains in environmental compliance.

Cover Sheet AGREEMENT 03-0812
Project No. 0323000042
Project Development Agreement 2017-02-17 (Created December 7, 2022)vii California Environmental Quality Act (CEQA)

29. The CEQA Lead Agency will determine the type of CEQA documentation and will cause that documentation to be prepared in accordance with CEQA requirements.

30. Any PARTY involved in the preparation of CEQA documentation will prepare the documentation to meet CEQA requirements and follow the CEQA Lead Agency’s standards that apply to the CEQA process.

31. CALTRANS is a CEQA Responsible Agency for the PROJECT and is responsible for review, comment, and concurrence on all environmental documentation (including, but not limited to, studies, reports, public notices, and public meeting materials, determinations, administrative drafts, and final environmental documents) at appropriate stages of development prior to approval and public availability.

32. Any PARTY preparing any portion of the CEQA documentation, including any studies and reports, will submit that portion of the documentation to the CEQA Lead Agency for review, comment, and approval at appropriate stages of development prior to public availability.

33. If the CEQA Lead Agency makes any changes to the CEQA documentation, the CEQA Lead Agency will allow CALTRANS to review, comment, and concur on those changes prior to the CEQA Lead Agency’s approval at appropriate stages of development prior to public availability.

34. If the CEQA Lead Agency makes any changes to CEQA-related public notices, then the CEQA Lead Agency will allow CALTRANS to review, comment, and concur on those changes prior to publication and circulation.

35. The CEQA Lead Agency will attend all CEQA-related public meetings.

Cover Sheet AGREEMENT 03-0812
Project No. 0323000042
Project Development Agreement 2017-02-17 (Created December 7, 2022)viii

36. If a PARTY who is not the CEQA Lead Agency holds a public meeting about the PROJECT, that PARTY must clearly state its role in the PROJECT and the identity of the CEQA Lead Agency on all meeting publications. All meeting publications must also inform the attendees that public comments collected at the meetings are not part of the CEQA public review process.

That PARTY will submit all meeting advertisements, agendas, exhibits, handouts, and materials to the CEQA Lead Agency for review, comment, and approval at least ten (10) working days prior to publication or use. If that PARTY makes any changes to the materials, it will allow the CEQA Lead Agency to review, comment on, and approve those changes at least three (3) working days prior to the public meeting date.

The CEQA Lead Agency maintains final editorial control with respect to text or graphics that could lead to public confusion over CEQA-related roles and responsibilities.

Plans, Specifications, and Estimate (PS&E)

37. As the PS&E IMPLEMENTING AGENCY, CITY is responsible for all PS&E WORK except those activities and responsibilities that are assigned to another PARTY and those activities that are excluded under this AGREEMENT.

38. CALTRANS will be responsible for completing the following PS&E activities:

CALTRANS Work Breakdown Structure Identifier (If Applicable) 100.15.10.xx Quality Management

39. CITY will prepare Utility Conflict Maps identifying the accommodation, protection, relocation, or removal of any existing utility facilities that conflict with construction of the PROJECT or that violate CALTRANS’ encroachment policy.

CITY will provide CALTRANS a copy of Utility Conflict Maps for CALTRANS' concurrence prior to issuing the Notices to Owner and executing the utility agreement. All utility conflicts will be addressed in the PROJECT plans, specifications, and estimate.

40. CITY will determine the cost to positively identify and locate, accommodate, protect, relocate, or remove any utility facilities whether inside or outside the State Highway System right-of- way in accordance with federal and California laws and regulations, and CALTRANS’ policies, procedures, standards, practices, and applicable agreements including but not limited to Freeway Master Contracts.

Cover Sheet AGREEMENT 03-0812
Project No. 0323000042
Project Development Agreement 2017-02-17 (Created December 7, 2022)ix

RIGHT-OF-WAY

41. As the RIGHT-OF-WAY IMPLEMENTING AGENCY, CITY is responsible for all RIGHT- OF-WAY WORK except those activities and responsibilities that are assigned to another PARTY and those activities that are excluded under this AGREEMENT.

42. CALTRANS will be responsible for completing the following RIGHT-OF-WAY activities:

CALTRANS Work Breakdown Structure Identifier (If Applicable) 100.25.10.xx Quality Management

43. The selection of personnel performing RIGHT-OF-WAY WORK will be in accordance with federal and California laws and regulations, and CALTRANS’ policies, procedures, standards, practices, and applicable agreements.

44. CITY will make all necessary arrangements with utility owners for the timely accommodation, protection, relocation, or removal of any existing utility facilities that conflict with construction of the PROJECT or that violate CALTRANS’ encroachment policy.

45. CITY will provide CALTRANS a copy of conflict maps, relocation plans, proposed notices to owner, reports of investigation, and utility agreements (if applicable) for CALTRANS' concurrence prior to issuing the notices to owner and executing the utility agreement. All utility conflicts will be fully addressed prior to Right-of-Way Certification and all arrangements for the protection, relocation, or removal of all conflicting facilities will be completed prior to construction contract award and included in the PROJECT plans, specifications, and estimate.

46. CITY will provide a land surveyor licensed in the State of California to be responsible for surveying and right-of-way engineering. All survey and right-of-way engineering documents will bear the professional seal, certificate number, registration classification, expiration date of certificate, and signature of the responsible surveyor.

47. CITY will hear and adopt Resolutions of Necessity when authorized to do so by law or will work with local agencies having jurisdiction and authorized under the law to hear and adopt Resolutions of Necessity.

CITY will conduct and document Condemnation Evaluation Meetings and Condemnation Panel Review Meetings as required in accordance with CALTRANS policy and guidance.

CALTRANS will be notified in advance of any Condemnation Evaluation Meetings and Condemnation Panel Review Meetings.

Cover Sheet AGREEMENT 03-0812
Project No. 0323000042
Project Development Agreement 2017-02-17 (Created December 7, 2022)x

48. If CITY acquires any right-of-way to be incorporated into the State Highway System, CITY will first acquire in its own name.

No right-of-way will be acquired in CALTRANS' name.

Title to the State Highway System right-of-way will ultimately be vested in the State.

CALTRANS’ acceptance of title will occur after the Right-of-Way Closeout activities are complete.

49. CITY will utilize a public agency currently qualified by CALTRANS or a properly licensed consultant for all RIGHT-OF-WAY activities. A qualified right-of-way agent will administer all right-of-way consultant contracts.

CITY will submit a draft Right-of-Way Certification to CALTRANS six weeks prior to the scheduled Right-of-Way Certification milestone date for review.

CITY will submit a final Right-of-Way Certification to CALTRANS for approval prior to the advertising the construction contract.

50. Physical and legal possession of the right-of-way must be completed prior to advertising the construction contract, unless PARTIES mutually agree to other arrangements in writing.

51. CALTRANS’ acceptance of right-of-way title is subject to review of an Updated Preliminary Title Report provided by CITY verifying that the title is free of all encumbrances and liens.

Upon acceptance, CITY will provide CALTRANS with a Policy of Title Insurance in CALTRANS’ name.

52. Right-of-way conveyances must be completed prior to WORK completion unless PARTIES mutually agree to other arrangements in writing.

CONSTRUCTION

53. As the CONSTRUCTION IMPLEMENTING AGENCY, CITY is responsible for all CONSTRUCTION WORK except those activities and responsibilities that are assigned to another PARTY and those activities that are excluded under this AGREEMENT.

Cover Sheet AGREEMENT 03-0812
Project No. 0323000042
Project Development Agreement 2017-02-17 (Created December 7, 2022)xi

54. CALTRANS will be responsible for completing the following CONSTRUCTION SUPPORT activities:

CALTRANS Work Breakdown Structure Identifier (If Applicable) 100.20.10.xx Quality Management

55. CALTRANS will not issue an encroachment permit to CITY for construction work until the following conditions are met:
•CALTRANS accepts the final plans, specifications, and estimate •CALTRANS accepts the Right-of-Way Certification
•Any new or amended maintenance agreements required for the WORK are executed.

56. CITY will require the construction contractor to furnish payment and performance bonds naming CITY as obligee, and CALTRANS as additional obligee, and to carry liability insurance in accordance with CALTRANS Standard Specifications.

57. CITY will advertise, open bids, award, and approve the construction contract in accordance with the California Public Contract Code and the California Labor Code. By accepting responsibility to advertise and award the construction contract, CITY also accepts responsibility to administer the construction contract.

58. CALTRANS will not issue an encroachment permit to CITY's construction contractor until CALTRANS accepts:
•The payment and performance bonds
•The CONSTRUCTION Quality Management Plan

59. The CONSTRUCTION Quality Management Plan (QMP) will describe how construction material verification and workmanship inspections will be performed at manufacturing sources and the PROJECT job-site. The construction material and Source Inspection QMP (SIQMP) are subject to review and approval by the State Materials Engineer.

Cover Sheet AGREEMENT 03-0812
Project No. 0323000042
Project Development Agreement 2017-02-17 (Created December 7, 2022)xii

60. The CONSTRUCTION Quality Management Plan will address the radiation safety requirements of the California Code of Regulations 17 CCR § 30346 when the work requires Gamma-Gamma Logging acceptance testing for Cast in Drilled Hole (CIDH) pile or whenever else it is applicable. In accordance with these regulations CITY, as the "well operator", will have a written agreement with any consultant or external entity performing these tests.

61. CITY will provide a Resident Engineer and CONSTRUCTION SUPPORT staff that are independent of the construction contractor. The Resident Engineer will be a Civil Engineer, licensed in the State of California, who is responsible for construction contract administration activities.

62. CALTRANS will review and concur with:
•Change Orders affecting public safety, public convenience, protected environmental resources, the preservation of property, all design and specification changes, and all major changes as defined in the CALTRANS Construction Manual. These Change Orders must receive written concurrence by CALTRANS prior to implementation. •The Stormwater Pollution Prevention Plan (SWPPP) or the Water Pollution Control Plan (WPCP).

63. CITY will administer and process all construction contract claims pursuant to the requirements set forth under Public Contract Code, Section 9204. In addition, all public works claims of $375,000 or less shall be resolved in accordance with Public Contract Code Section 20104, et seq. and other applicable laws.

64. CITY is designated as the Legally Responsible Person pursuant to the Construction General Permit, State Water Resources Control Board (SWRCB) Order Number 2009-0009-DWQ, as defined in Appendix 5, Glossary, and assumes all roles and responsibilities assigned to the Legally Responsible Person as mandated by the Construction General Permit. CITY is required to comply with the CALTRANS MS4 National Pollutant Discharge Elimination System (NPDES) permit for all work within the State Highway System.

Cover Sheet AGREEMENT 03-0812
Project No. 0323000042
Project Development Agreement 2017-02-17 (Created December 7, 2022)xiii

65. As the CONSTRUCTION IMPLEMENTING AGENCY, CITY is responsible for maintenance of the State Highway System (SHS) within the PROJECT limits as part of the construction contract until the following conditions are met:
•Any required maintenance agreements are executed for the portions of SHS for which relief of maintenance is to be granted.
•CALTRANS approves a request from CITY for relief from maintenance of the PROJECT or a portion thereof.

66. Upon WORK completion, ownership or title to all materials and equipment constructed or installed for the operations and/or maintenance of the State Highway System (SHS) within SHS right-of-way as part of WORK become the property of CALTRANS.

CALTRANS will not accept ownership or title to any materials or equipment constructed or installed outside SHS right-of-way.

67. Within one hundred eighty (180) calendar days following the completion and acceptance of the PROJECT construction contract, CITY will furnish CALTRANS with a complete set of “As- Built” plans and Change Orders, including any changes authorized by CALTRANS, using an approved transfer mechanism, such as a CD ROM, flash drive, Filr. The submitted digital files must be completed in accordance with Caltrans specifications, policies, and manuals, including requirements in Sections 2 and 3, of Chapter 17 in the Project Development Procedures Manual, then current CADD User’s Manual (Section 4.3), Plans Preparation Manual, and CALTRANS practice. The plans will have the Resident Engineer’s name, contract number, and construction contract acceptance date printed on each plan sheet, and with the Resident Engineer’s signature only on the title sheet. The As-Built plans will be in Microstation DGN format, version 8.0. When applicable, the digital submittal must also include high accuracy locating and underground facilities data. In addition, CITY will provide one set of As-Built plans and addenda in TIFF format.

The submittal must also include all CALTRANS requested contract records, and land survey documents. The land survey documents include monument preservation documents and records of surveys prepared to satisfy the requirements of the California Professional Land Surveyors Act (Business and Professions Code, Sections 8700 – 8805). Copies of survey documents and Records of Surveys filed in accordance with Business & Professions Code, Sections 8762 and 8771, will contain the filing information provided by the county in which filed.

Cover Sheet AGREEMENT 03-0812
Project No. 0323000042
Project Development Agreement 2017-02-17 (Created December 7, 2022)xiv Schedule

68. PARTIES will manage the WORK schedule to ensure the timely use of obligated funds and to ensure compliance with any environmental permits, right-of-way agreements, construction contracts, and any other commitments. PARTIES will communicate schedule risks or changes as soon as they are identified and will actively manage and mitigate schedule risks.

Additional Provisions
Standards

69. PARTIES will perform all WORK in accordance with federal and California laws, regulations, and standards; Federal Highway Administration (FHWA) standards; and CALTRANS standards. CALTRANS standards include, but are not limited to, the guidance provided in the:
•CADD Users Manual
•CALTRANS policies and directives
•Plans Preparation Manual
•Project Development Procedures Manual (PDPM)
•Workplan Standards Guide
•Standard Environmental Reference
•Highway Design Manual
•Right of Way Manual
•Stewardship Agreement
•Construction Manual
•Construction Manual Supplement for Local Agency Resident Engineers •Local Agency Structure Representative Guidelines
Qualifications

70. Each PARTY will ensure that personnel participating in WORK are appropriately qualified or licensed to perform the tasks assigned to them.

Cover Sheet AGREEMENT 03-0812
Project No. 0323000042
Project Development Agreement 2017-02-17 (Created December 7, 2022)xv Consultant Selection

71. CITY will invite CALTRANS to participate in the selection of any consultants that participate in the WORK.

Encroachment Permits

72. CALTRANS will issue, upon proper application, the encroachment permits required for WORK within State Highway System (SHS) right-of-way. CITY, their contractors, consultants, agents and utility owners will not work within the SHS right-of-way without an encroachment permit issued in their name. CALTRANS will provide encroachment permits to CITY, their contractors, consultants, and agents at no cost. CALTRANS will provide encroachment permits to utility owners at no cost. If the encroachment permit and this AGREEMENT conflict, the requirements of this AGREEMENT will prevail.

73. The IMPLEMENTING AGENCY for a PROJECT COMPONENT will coordinate, prepare, obtain, implement, renew, and amend any encroachment permits needed to complete the WORK.

Protected Resources

74. If any PARTY discovers unanticipated cultural, archaeological, paleontological, or other protected resources during WORK, all WORK in that area will stop and that PARTY will notify all PARTIES within 24 hours of discovery. WORK may only resume after a qualified professional has evaluated the nature and significance of the discovery and CALTRANS approves a plan for its removal or protection.

Disclosures

75. PARTIES will hold all administrative drafts and administrative final reports, studies, materials, and documentation relied upon, produced, created, or utilized for the WORK in confidence to the extent permitted by law and where applicable, the provisions of California Government Code, Section 6254.5(e) will protect the confidentiality of such documents in the event that said documents are shared between PARTIES.

PARTIES will not distribute, release, or share said documents with anyone other than employees, agents, and consultants who require access to complete the WORK without the written consent of the PARTY authorized to release them, unless required or authorized to do so by law.

76. If a PARTY receives a public records request pertaining to the WORK, that PARTY will notify PARTIES within five (5) working days of receipt and make PARTIES aware of any disclosed public records.

Cover Sheet AGREEMENT 03-0812
Project No. 0323000042
Project Development Agreement 2017-02-17 (Created December 7, 2022)xvi Hazardous Materials

77. HM-1 is hazardous material (including, but not limited to, hazardous waste) that may require removal and disposal pursuant to federal or state law, irrespective of whether it is disturbed by the PROJECT or not.

HM-2 is hazardous material (including, but not limited to, hazardous waste) that may require removal and disposal pursuant to federal or state law only if disturbed by the PROJECT.

The management activities related to HM-1 and HM-2, including and without limitation, any necessary manifest requirements and disposal facility designations are referred to herein as HM-1 MANAGEMENT and HM-2 MANAGEMENT respectively.

78. If HM-1 or HM-2 is found the discovering PARTY will immediately notify all other PARTIES.

79. CALTRANS, independent of the PROJECT, is responsible for any HM-1 found within the existing State Highway System right-of-way. CALTRANS will undertake, or cause to be undertaken, HM-1 MANAGEMENT with minimum impact to the PROJECT schedule.

CALTRANS, independent of the PROJECT will pay, or cause to be paid, the cost of HM-1 MANAGEMENT related to HM-1 found within the existing State Highway System right-of- way.

80. CITY, independent of the PROJECT, is responsible for any HM-1 found within the PROJECT limits and outside the existing State Highway System right-of-way. CITY will undertake, or cause to be undertaken, HM-1 MANAGEMENT with minimum impact to the PROJECT schedule.

CITY, independent of the PROJECT, will pay, or cause to be paid, the cost of HM-1 MANAGEMENT for HM-1 found within the PROJECT limits and outside of the existing State Highway System right-of-way.

81. The CONSTRUCTION IMPLEMENTING AGENCY is responsible for HM‑2 MANAGEMENT within the PROJECT limits.

Cover Sheet AGREEMENT 03-0812
Project No. 0323000042
Project Development Agreement 2017-02-17 (Created December 7, 2022)xvii CITY and CALTRANS will comply with the Soil Management Agreement for Aerially Deposited Lead Contaminated Soils (Soil Management Agreement) executed between CALTRANS and the California Department of Toxic Substances Control (DTSC). Under Section 3.2 of the Soil Management Agreement, CALTRANS and CITY each retain joint and severable liability for noncompliance with the provisions of the Soil Management Agreement.

CITY will assume all responsibilities assigned to CALTRANS in the Soil Management Agreement during PROJECT COMPONENTS for which they are the IMPLEMENTING AGENCY except for final placement and burial of soil within the State right-of-way, per Section 4.5 of the Soil Management Agreement, which is subject to CALTRANS concurrence and reporting to DTSC which will be performed by CALTRANS.

82. CALTRANS’ acquisition or acceptance of title to any property on which any HM-1 or HM-2 is found will proceed in accordance with CALTRANS’ policy on such acquisition.

Claims

83. CITY may accept, reject, compromise, settle, or litigate claims of any consultants or contractors hired to complete WORK without concurrence from the other PARTY.

84. PARTIES will confer on any claim that may affect the WORK or PARTIES’ liability or responsibility under this AGREEMENT in order to retain resolution possibilities for potential future claims. No PARTY will prejudice the rights of another PARTY until after PARTIES confer on the claim.

85. If the WORK expends state or federal funds, each PARTY will comply with the Federal Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards of 2 CFR, Part 200. PARTIES will ensure that any for-profit consultant hired to participate in the WORK will comply with the requirements in 48 CFR, Chapter 1, Part 31.

When state or federal funds are expended on the WORK these principles and requirements apply to all funding types included in this AGREEMENT.

86. If the WORK expends state or federal funds, each PARTY will undergo an annual audit in accordance with the Single Audit Act in the Federal Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards as defined in 2 CFR, Part 200.

87. When a PARTY reimburses a consultant for WORK with state or federal funds, the procurement of the consultant and the consultant overhead costs will be in accordance with the Local Assistance Procedures Manual, Chapter 10.

Interruption of Work

88. If WORK stops for any reason, IMPLEMENTING AGENCY will place the PROJECT right- of-way in a safe and operable condition acceptable to CALTRANS.

Cover Sheet AGREEMENT 03-0812
Project No. 0323000042
Project Development Agreement 2017-02-17 (Created December 7, 2022)xviii

89. If WORK stops for any reason, each PARTY will continue with environmental commitments included in the environmental documentation, permits, agreements, or approvals that are in effect at the time that WORK stops, and will keep the PROJECT in environmental compliance until WORK resumes.

Penalties, Judgements and Settlements

90. The cost of awards, judgements, fines, interest, penalties, attorney’s fees, and/or settlements generated by the WORK are considered WORK costs.

91. The cost of legal challenges to the environmental process or documentation are considered WORK costs.

92. Any PARTY whose action or lack of action causes the levy of fines, interest, or penalties will indemnify and hold all other PARTIES harmless per the terms of this AGREEMENT.

Project Files

93. CITY will furnish CALTRANS with the Project History Files related to the PROJECT facilities on State Highway System within sixty (60) days following the completion of each PROJECT COMPONENT. CITY will assure that the Project History File is prepared and submitted in compliance with the Project Development Procedures Manual, Chapter 7. All material will be submitted neatly in a three-ring binder and in PDF format.

GENERAL CONDITIONS

94. All portions of this AGREEMENT, including the Recitals Section, are enforceable.

Venue

95. PARTIES understand that this AGREEMENT is in accordance with and governed by the Constitution and laws of the State of California. This AGREEMENT will be enforceable in the State of California. Any PARTY initiating legal action arising from this AGREEMENT will file and maintain that legal action in the Superior Court of the county in which the CALTRANS district office that is signatory to this AGREEMENT resides, or in the Superior Court of the county in which the PROJECT is physically located.

Exemptions

96. All CALTRANS’ obligations under this AGREEMENT are subject to the appropriation of resources by the Legislature, the State Budget Act authority, programming and allocation of funds by the California Transportation Commission (CTC).

Cover Sheet AGREEMENT 03-0812
Project No. 0323000042
Project Development Agreement 2017-02-17 (Created December 7, 2022)xix Indemnification

97. Neither CALTRANS nor any of its officers and employees, are responsible for any injury, damage, or liability occurring by reason of anything done or omitted to be done by CITY, its contractors, sub-contractors, and/or its agents under or in connection with any work, authority, or jurisdiction conferred upon CITY under this AGREEMENT. It is understood and agreed that CITY, to the extent permitted by law, will defend, indemnify, and save harmless CALTRANS and all of their officers and employees from all claims, suits, or actions of every name, kind, and description brought forth under, but not limited to, tortious, contractual, inverse condemnation, or other theories and assertions of liability occurring by reason of anything done or omitted to be done by CITY, its contractors, sub-contractors, and/or its agents under this AGREEMENT.

98. Neither CITY nor any of its officers and employees, are responsible for any injury, damage, or liability occurring by reason of anything done or omitted to be done by CALTRANS, its contractors, sub-contractors, and/or its agents under or in connection with any work, authority, or jurisdiction conferred upon CALTRANS under this AGREEMENT. It is understood and agreed that CALTRANS, to the extent permitted by law, will defend, indemnify, and save harmless CITY and all of their officers and employees from all claims, suits, or actions of every name, kind, and description brought forth under, but not limited to, tortious, contractual, inverse condemnation, or other theories and assertions of liability occurring by reason of anything done or omitted to be done by CALTRANS, its contractors, sub-contractors, and/or its agents under this AGREEMENT.

Non-parties

99. PARTIES do not intend this AGREEMENT to create a third party beneficiary or define duties, obligations, or rights for entities not signatory to this AGREEMENT. PARTIES do not intend this AGREEMENT to affect their legal liability by imposing any standard of care for fulfilling the WORK different from the standards imposed by law.
100. PARTIES will not assign or attempt to assign obligations to entities not signatory to this AGREEMENT without an amendment to this AGREEMENT.

Ambiguity and Performance
101. Neither PARTY will interpret any ambiguity contained in this AGREEMENT against the other PARTY. PARTIES waive the provisions of California Civil Code, Section 1654.

A waiver of a PARTY’s performance under this AGREEMENT will not constitute a continuous waiver of any other provision.

Cover Sheet AGREEMENT 03-0812
Project No. 0323000042
Project Development Agreement 2017-02-17 (Created December 7, 2022)xx 102. A delay or omission to exercise a right or power due to a default does not negate the use of that right or power in the future when deemed necessary.

Defaults
103. If any PARTY defaults in its performance of the WORK, a non-defaulting PARTY will request in writing that the default be remedied within thirty (30) calendar days. If the defaulting PARTY fails to do so, the non-defaulting PARTY may initiate dispute resolution.

Dispute Resolution
104. PARTIES will first attempt to resolve AGREEMENT disputes at the PROJECT team level as described in the Quality Management Plan. If they cannot resolve the dispute themselves, the CALTRANS District Director and the Executive Officer of CITY will attempt to negotiate a resolution. If PARTIES do not reach a resolution, PARTIES’ legal counsel will initiate mediation. PARTIES agree to participate in mediation in good faith and will share equally in its costs.

Neither the dispute nor the mediation process relieves PARTIES from full and timely performance of the WORK in accordance with the terms of this AGREEMENT. However, if any PARTY stops fulfilling its obligations, any other PARTY may seek equitable relief to ensure that the WORK continues.

Except for equitable relief, no PARTY may file a civil complaint until after mediation, or forty-five (45) calendar days after filing the written mediation request, whichever occurs first.

PARTIES will file any civil complaints in the Superior Court of the county in which the CALTRANS District Office signatory to this AGREEMENT resides or in the Superior Court of the county in which the PROJECT is physically located. 105. PARTIES maintain the ability to pursue alternative or additional dispute remedies if a previously selected remedy does not achieve resolution.

Prevailing Wage
106. When WORK falls within the Labor Code § 1720(a)(1) definition of "public works" in that it is construction, alteration, demolition, installation, or repair; or maintenance work under Labor Code § 1771, PARTIES will conform to the provisions of Labor Code §§ 1720-1815, and all applicable provisions of California Code of Regulations, Title 8, Division 1, Chapter 8, Subchapter 3, Articles 1-7. PARTIES will include prevailing wage requirements in contracts for public work and require contractors to include the same prevailing wage requirements in all subcontracts.

Cover Sheet AGREEMENT 03-0812
Project No. 0323000042
Project Development Agreement 2017-02-17 (Created December 7, 2022)xxi Work performed by a PARTY’s own employees is exempt from the Labor Code's Prevailing Wage requirements.

If WORK is paid for, in whole or part, with federal funds and is of the type of work subject to federal prevailing wage requirements, PARTIES will conform to the provisions of the Davis- Bacon and Related Acts, 40 U.S.C. §§ 3141-3148.

When applicable, PARTIES will include federal prevailing wage requirements in contracts for public works. WORK performed by a PARTY’s employees is exempt from federal prevailing wage requirements.

Cover Sheet AGREEMENT 03-0812
Project No. 0323000042
Project Development Agreement 2017-02-17 (Created December 7, 2022)xxii

SIGNATURES
PARTIES are authorized to enter into this AGREEMENT and have delegated to the undersigned the authority to execute this AGREEMENT on behalf of the respective agencies and hereby covenants to have followed all the necessary legal requirements to validly execute this AGREEMENT. By signing below, the PARTIES each expressly agree to execute this AGREEMENT electronically.

The PARTIES acknowledge that executed copies of this AGREEMENT may be exchanged by facsimile or email, and that such copies shall be deemed to be effective as originals.

STATE OF CALIFORNIA

DEPARTMENT OF TRANSPORTATION
Greg Wong
Deputy District Director
D3 Program, Project and Asset Management
Verification of funds and authority:

District Project Control Officer
Certified as to financial terms and policies:

Nadine Karavan
HQ Accounting Supervisor

CITY OF WOODLAND
Name Tbd
Title TBD
Attest:

Name Tbd
Title TBD
Approved as to form and procedure:

Name Tbd
Title TBD

Agreement 03-0812
Project No. 0323000042
EA 3J970
03-YOL-113-R9.15/R9.24
Project Development Agreement 2017-02-17/IQA (Created December 7, 2022)1 of 2

CLOSURE STATEMENT INSTRUCTIONS

1. Did PARTIES complete all scope, cost and schedule commitments included in this AGREEMENT and any amendments to this AGREEMENT?

YES / NO

2. Did CALTRANS accept and approve all final deliverables submitted by other PARTIES?

YES / NO

3. Did the CALTRANS HQ Office of Accounting verify that all final accounting for this AGREEMENT and any amendments to this AGREEMENT were completed?

YES / NO

4. If construction is involved, did the CALTRANS District Project Manager verify that all claims and third party billings (utilities, etc.) have been settled before termination of the AGREEMENT?

YES / NO

5. Did PARTIES complete and transmit the As-Built Plans, Project History File, and all other required contract documents?

YES / NO
If ALL answers are “YES”, this form may be used to TERMINATE this AGREEMENT.

Agreement 03-0812
Project No. 0323000042
Project Development Agreement 2017-02-17/IQA (Created December 7, 2022)2 of 2

CLOSURE STATEMENT
PARTIES agree that they have completed all scope, cost, and schedule commitments included in Agreement 03-0812 and any amendments to the agreement. The final signature date on this document terminates agreement 03-0812 except survival articles. All survival articles in agreement 03-0812 will remain in effect until expired by law, terminated or modified in writing by the PARTIES’ mutual agreement, whichever occurs earlier.

The people signing this agreement have the authority to do so on behalf of their public agencies.

By signing below, the PARTIES each expressly agree to execute this AGREEMENT electronically.

The PARTIES acknowledge that executed copies of this AGREEMENT may be exchanged by facsimile or email, and that such copies shall be deemed to be effective as originals.

STATE OF CALIFORNIA

DEPARTMENT OF TRANSPORTATION
Deputy District Director
D3 Program, Project and Asset Management
Date:

CITY OF WOODLAND
Title TBD
Date:

Graphic Scale

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: March 21, 2023
ITEM #: H.9
SUBJECT: Final Acceptance and Notice of Completion for 2022 Road Maintenance Project, CIP 22-06

Recommendation for Action: Staff recommends that the City Council (1) adopt Resolution No. _____, accepting the 2022 Road Maintenance Project, CIP 22-06, as complete and authorizing the City Clerk to file a Notice of Completion; and (2) authorize the reallocation of $100,000 of unspent Measure F Funds from the Fiscal Year 2023 Budget for the 2022 Road Maintenance Project, CIP 22- 06, to the 2023 Road Maintenance Project, CIP 23-01.

Staff Contact:

Diana Ayón, Senior Associate Civil Engineer, (530) 661-5967, [email protected]

Fiscal Impact:

The total budget is $1,125,000 as identified in the current Capital Budget CIP 22-06. The project funding is comprised of $1,100,000 in Measure F funding and $25,000 in Water Enterprise Funds to fund improvements associated with water utility conflicts. This project funding is consistent with the current approved Capital Budget and the Measure F Spending Plan.

The actual cost to complete the project was $977,662, representing 89% of the total budget.

Reallocation of $100,000 of unspent funds will support the design phase of the 2023 Road Maintenance Project.

There is no impact to the General Fund.

Background:

In November 2016, Woodland voters approved Measure F, which extended the ½ cent supplemental sales tax. The 12-year approval of Measure F, a General Tax, includes funding for general city services such as street maintenance. Funds from Measure F were utilized to complete this project.

Staff maintains a pavement management program that tracks pavement conditions and aims to address pavement maintenance on local streets with the Measure F funds.

The project performed surface maintenance/rehabilitation on Cottonwood Street (W. Main Street to W. Beamer Street). In addition, a total of 8 non-compliant ADA curb ramps were completed with the project.

Discussion:

City Council authorized the bid advertisement for the project on May 17, 2022. The project was awarded to the contractor, George Reed Inc., on July 19, 2022, via Resolution No. 7960. Construction is now complete and ready for acceptance.

One change order was executed during the course of the project with a net change in the contract amount of $24,495. This change order was executed to account for unforeseen site conditions and adjustments in bid quantities. This change order represents 3.4% of the original contract value, which is below the approved 15% contingency amount.

The final project cost breakdown is as follows:

Design/Project Management $126,157
Construction
Construction Contract $729,486
Change Orders $24,495
Construction
Management/Inspection
$97,524
Total Construction $851,505
Total Project Costs $977,662

Total Project Budget $1,125,000
Remaining Budget $147,338

Conclusion:

Staff recommends that the City Council (1) adopt Resolution No. _____, accepting the 2022 Road Maintenance Project, CIP 22-06, as complete and authorizing the City Clerk to file a Notice of Completion; and (2) authorize the reallocation of $100,000 of unspent Measure F Funds from the Fiscal Year 2023 Budget for the 2022 Road Maintenance Project, CIP 22-06, to the 2023 Road Maintenance Project, CIP 23-01.

Prepared by: Diana Ayón, Senior Associate Civil Engineer

Reviewed by: Brent Meyer, Community Development Director/ City Engineer

Attachments:

1. Resolution

RESOLUTION NO. ______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND TO ACCEPT THE 2022 ROAD MAINTENANCE
PROJECT (CIP 22-06) CONSTRUCTION CONTRACT AS COMPLETE AND

AUTHORIZE THE CITY CLERK TO FILE A NOTICE OF COMPLETION, AND REALLOCATING $100,000 OF MEASURE F FUNDING TO THE 2023 ROAD MAINTENANCE PROJECT (CIP 23-01)
WHEREAS, the 2022 Road Maintenance Project (CIP 22-06) is fully funded in the Capital Budget for $1,125,000; and
WHEREAS, the City Council authorized staff to bid the 2022 Road Maintenance Project, CIP 22-06 on May 17, 2022; and
WHEREAS, the City Council on July 19, 2022 authorized the City Manager to award and execute a construction contract with George Reed Inc.; and WHEREAS, construction began on August 22, 2022 and is now complete; and WHEREAS, the City Council wishes to reallocate $100,000 of unspent Measure F Funds from the 2022 Road Maintenance Project, CIP 22-06, to the 2023 Road Maintenance Project, CIP 23-

01. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WOODLAND AS FOLLOWS:

Section 1:The City Council hereby accepts 2022 Road Maintenance Project, CIP 22-06 as complete.

Section 2: The City Council hereby authorizes the City Clerk to file a Notice of Completion for the 2022 Road Maintenance Project, CIP 22-06.

Section 3: The City Council hereby authorizes the reallocation of $100,000 of unspent Measure F Funds from the Fiscal Year 2023 budget of the 2022 Road Maintenance Project, CIP 22-06, to the 2023 Road Maintenance Project, CIP 23-01.

PASSED AND ADOPTED by the City Council of the City of Woodland at a regular meeting of the City Council held on the 21st day of March 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Victoria Fernandez, Mayor
ATTEST:

Ana B. Gonzalez, City Clerk

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: March 21, 2023
ITEM #: H.10
SUBJECT: Amend Contract with Golden State Emergency
Vehicle Service, Inc. for Fire Apparatus Maintenance
and Repair Services

Recommendation for Action: Staff recommends that the City Council adopt Resolution No. _____, authorizing the City Manager to execute the First Amendment to the maintenance and repair services agreement with Golden State Emergency Vehicle Services, Inc for an additional amount up to $150,000 for a total agreement amount of $314,000.

Staff Contact:

Eric Zane, Fire Chief- (530) 661-5861, [email protected]

Fiscal Impact:

The cost of the proposed amendment is $150,000. As part of the mid-year budget process, the Council approved the appropriation of this additional funding to the Fleet Services (Fund 010) for fire apparatus maintenance.

Background:

Over the last year, the Fire Department has begun to assume responsibility for apparatus maintenance and repairs from the City’s Fleet Department.

Due to staffing issues, the City’s Fleet Department has been unable to adequately service the Fire Apparatus for some time. This has resulted in delayed preventative maintenance as well as excessive out of service times and repetitive repairs due to lack of a certified Fire Apparatus heavy equipment mechanics on the Fleet’s staff. Often, repairs were already being outsourced to Golden State Fire Vehicle Service due to a lack of qualified mechanics in the Fleet Department.

As a result, the City entered into a contract with Golden State Fire Vehicle Service at the start of FY23 to perform the majority of all maintenance and repair for fire apparatus.

Discussion:

To date, the City has spent 97% of the available funds under the current contract with several other apparatus in queue for maintenance and repairs. Costs for apparatus maintenance are projected to far surpass the original contract amount by the end of the fiscal year for several reasons. This includes deferred maintenance due to lack of qualified fleet staff, increased costs for parts due to inflation, and age of current apparatus, both frontline and reserve.

Conclusion:

Staff recommends that the City Council adopt Resolution No. _____, authorizing the City Manager to execute the First Amendment to the maintenance and repair services agreement with Golden State Emergency Vehicle Services, Inc for an additional amount up to $150,000 for a total agreement amount of $314,000.

Prepared by: Jeran Scruggs, Management Analyst

Reviewed by: Eric Zane, Fire Chief

Attachments:

1. Resolution- Golden State Contract Amdement

2. Golden State- First Amdendment

82093.00001\8555510.2
RESOLUTION NO. ___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

APPROVING THE FIRST AMENDMENT TO AN AGEEMENT WITH GOLDEN

STATE EMERGENCY VEHILCE SERVICES, INC FOR MAINTENANCE AND

REPAIR SERVICES FOR FIRE APPARATUS
WHEREAS, the City of Woodland has been under contract with Golden State Emergency Vehicle Service, Inc. since July 5, 2023 for maintenance and repair services for fire apparatus; and WHEREAS, the City’s initial contract authority was in an amount not to exceed $164,000; and
WHEREAS, the City has spent 97% of the available funds under the current contract with several other apparatus in queue for maintenance and repairs; and WHEREAS, the City wishes to approve amendment one to the agreement with Golden State Emergency Services that increases the contract amount by $150,000 bringing the total not to exceed amount to $314,000; and
WHEREAS, the City Council approved the appropriation of this additional funding to the Fleet Services (Fund 010) budget as part of the mid-year budget process.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WOODLAND AS FOLLOWS:

The City Council hereby approves the First Amendment to the Agreement with Golden State Emergency Vehicle Service, Inc to increase the not to exceed amount by $150,000 brining the total contract authority to $314,000 and authorizes the City Manager to execute the Agreement. A copy of the Agreement is available and on file in the City Clerk’s office, and is incorporated herein by reference and made a part of this Resolution.

PASSED AND ADOPTED this 21st day of March, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Victoria Fernandez, Mayor
ATTEST:
______________________________
Ana B. Gonzalez, City Clerk

First Amendment To Professional Services Agreement Between The City Of Woodland And Golden State Emergency Vehicle Services CM# 001588
City of Woodland 1 March 14, 2023
First Amendment To Professional Services Agreement with Golden State Emergency Vehicle Services
ARTICLE 1. PARTIES AND DATE
This First Amendment to the Professional Services Agreement (“Second Amendment”) dated as of the 21 st day of March, 2023 is entered into by and between the City of Woodland (“City”) and Golden State Emergency Vehicle Services (“Contractor”).

ARTICLE 2. RECITALS

2.1City and Contractor entered into that certain Professional Services Agreement dated July 5, 2022 (“Agreement”), whereby Contractor agreed to provide maintenance and repair services for fire apparatus.

2.2City and Contractor now desire to amend the Agreement include additional compensation in accordance with the Contractor’s original contract scope of work dated July 5, 2022. The total compensation for the first amendment shall not exceed $150,000 bringing the total not to exceed amount to $314,000.

ARTICLE 3. TERMS

3.1 Continuing Effect of Agreement.Except as amended by this Amendment, including the updated fee schedule attached to this Amendment, all provisions of the Agreement shall remain unchanged and in full force and effect. From and after the date of this Amendment, whenever the term “Agreement” appears in the Agreement, it shall mean the Agreement as amended by this Amendment.

3.2 Adequate Consideration. The Parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment.

3.3 Counterparts. This Amendment may be executed in duplicate originals, each of which is deemed to be an original, but when taken together shall constitute but one and the same instrument.
[SIGNATURES ON FOLLOWING PAGE]

First Amendment To Professional Services Agreement Between The City Of Woodland And Golden State Emergency Vehicle Services CM# 001588
City of Woodland 2 March 14, 2023
First Amendment To Professional Services Agreement with Golden State Emergency Vehicle Services
City Of Woodland Interwest Consulting Group
By: ___________________________ By: ___________________________ Ken Hiatt Daron Wright, President/CEO
City Manager
ATTEST:
_______________________________
Ana B. Gonzalez, City Clerk

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: March 21, 2023
ITEM #: H.11
SUBJECT: Contract Amendment with Economic Planning
Systems, Inc., for the preparation of a Public
Facilities Financing Plan for the Woodland Research
and Technology Park Specific Plan Project

Recommendation for Action: Staff recommends that the City Council adopt Resolution No. _____, authorizing the City Manager to execute Amendment #3 to the consultant services agreement with Economic Planning Systems, Inc. ("EPS"), for the Public Facilities Financing Plan for the Woodland Research and Technology Park Specific Plan Project for an additional amount not to exceed $27,000, for a total amended contract amount of $107,000.

Staff Contact:

Erika Bumgardner, Business Development Liaison, (530) 661-5886, [email protected]

Fiscal Impact:

The subject EPS consultant services agreement is associated solely with the Woodland Research and Technology Park Specific Plan (SP1A) Project. There are no General Fund impacts associated with processing the Woodland Research and Technology Park Specific Plan application. All application processing costs are covered by the project applicant.

As directed by City Council, the City has entered into an Agreement for Advance of Funds with the project applicant. The advanced funding agreement outlines a payment plan proposed by the applicant to cover, in advance, all costs estimated to be incurred within a projected three month project horizon. However, the Applicant agrees that there shall always remain on deposit with the City a minimum of $25,000 to cover anticipated costs to be incurred in the processing of the application. In the event, for any reason, the City’s request for further payments from applicant is not fully satisfied, the City reserves the right to cease processing of the application.

Background:

On June 6, 2017, the City of Woodland authorized City staff to proceed with preparation of the Specific Plan as proposed by the Woodland Research and Technology Group (“Applicant”) (PLNG1700017). On May 15, 2018, the City Council approved a professional services agreement (“Agreement”) with EPS (“Consultant”), in the amount of $80,000 for the preparation of a nexus study, Public Facilities Financing Plan and related support work for the Specific Plan and authorized the City Manager, or his designee, to execute the agreement and amendments as necessary up to 20% of the agreement amount.

On June 1, 2018, the City of Woodland entered into an Agreement with EPS to prepare the financial analysis in support of the project for an amount not to exceed eighty thousand dollars ($80,000). The agreement has since been amended two separate times to extend the term of the contract.

This Amendment #3 is being presented to Council for the following reason:

Additional work is necessary to complete the financial analysis in light of recent State legislation (AB

602) that affects development impact fee generation and assumptions. Because of the requirement that many residential development impact fees be charged on a per-building-square-foot basis, rather than on a per unit basis as has been the case until 2022, EPS methodology changes were required to amend and complete the original task and to account for updated costs.

Discussion:

The Specific Plan is now in the final review phase. Of the many tasks identified in the original project schedule, the preparation of a financing plan is necessary in support of the Specific Plan and for project implementation.

A Public Facility Financing Plan is required to determine whether available sources of revenues will be sufficient to fund Specific Plan related capital facility costs. The analysis takes into account both existing and new revenue sources including development impact fees and Community Facilities District financing. The analysis allocates Specific Plan related backbone infrastructure and public facilities costs to the project’s proposed land uses. The costs will include not only those needed to serve SP1A but also required oversizing costs for infrastructure that will benefit all of SP1 as identified in the 2035 General Plan.

Conclusion:

Staff recommends that the City Council adopt Resolution No. _____, authorizing the City Manager to execute Amendment #3 to the consultant services agreement with Economic Planning Systems, Inc. ("EPS"), for the Public Facilities Financing Plan for the Woodland Research and Technology Park Specific Plan Project for an additional amount not to exceed $27,000, for a total amended contract amount of $107,000.

Prepared by: Erika Bumgardner, Business Development Liaison

Reviewed by: Brent Meyer, Community Development Director / City Engineer

Attachments:

1. Resolution

2. EPS Proposal for Amendment 3

82093.00298\29830144.2
RESOLUTION NO. ______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

APPROVING THE THIRD AMENDMENT TO THE PROFESSIONAL SERVICES

AGREEMENT WITH ECONOMIC PLANNING SYSTEMS, INC FOR PUBLIC

FACILITIES FINANCING PLAN IN SUPPORT OF THE WOODLAND RESEARCH

AND TECHNOLOGY PARK SPECIFIC PLAN PROJECT
WHEREAS, on June 6, 2017, the City of Woodland (“City”) authorized City staff to proceed with preparation of the Woodland Research and Technology Park Specific Plan (“Specific Plan”) as proposed by the Woodland Research and Technology Group (“Applicant”) (PLNG17- 00017); and
WHEREAS, on May 18, 2018, the City Council approved a professional services agreement (“Agreements”) with Economic Planning Systems, Inc. (“EPS”) for $80,000, to provide finance planning services for the Woodland Research and Technology Park Specific Plan project and authorized the City Manager, or his designee, to execute the agreements and amendments as necessary up to 20% of the agreement amount; and
WHEREAS, on August 4, 2020, and on November 22, 2022, Amendments #1 and #2 to the EPS professional services agreement were executed to extend the term of the contract to complete the financial analysis; and
WHEREAS, additional financial analysis is necessary for the completion and future implementation of the Specific Plan; and
WHEREAS, the Applicant has agreed to fund all costs associated with the review and preparation of the Specific Plan through an Agreement for Fund Advancement entered into by the Applicant and City on December 15, 2017.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WOODLAND AS FOLLOWS:

Section 1. The City Council hereby approves the Third Amendment to the professional services agreement with EPS, in an amount not to exceed $27,000 for the Public Facilities Financing Plan for the Woodland Research and Technology Park Specific Plan Project and authorizes the City Manager to execute the agreement and amendments, as necessary, up to 10% ($10,700) of the total agreement amount ($107,000). The City Attorney is hereby authorized to make clarifying and confirming changes so long as the total dollar amount authorized in the Agreement is within the Council authorization.

82093.00298\29830144.2
PASSED AND ADOPTED by the City Council of the City of Woodland at regular meeting of the City Council held on the 21st day of March 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Vicky Fernandez, Mayor
ATTEST:
_____________________________
Ana B. Gonzalez, City Clerk

February 16, 2023
Brent Meyer, Community Development Director
City of Woodland
300 First Street
Woodland, CA 95695
Subject: Budget Authorization for Woodland Research and Technology Park Financing Plan and Nexus Study;
EPS #162061
Brent Meyer:

Economic & Planning Systems, Inc. (EPS) appreciates the opportunity to prepare a Public Facilities Financing Plan (Financing Plan) and Development Impact Fee Nexus Study (Nexus Study) for the Woodland Research and Technology Park (WRTP). As you are aware, EPS began work on this project in 2016 with the original 2 tasks specified for the project listed below:
 Task 1: Prepare Infrastructure Cost Burden and Feasibility Analysis
 Task 2: Prepare Infrastructure Financing Plan
EPS completed Task 1 and has been working on Task 2, which the City would like to expand to include preparation of a Nexus Study. Between 2018 and 2022, EPS prepared several
iterations of cost allocations and development impact fee feasibility analyses in support of the proposed Nexus Study.

Most recently, EPS prepared a first draft of an updated cost allocation that addresses requirements of California Assembly Bill 602 that went into effect in 2022. Because of the
requirement that many residential development impact fees be charged on a per-building-square-foot basis, this latest cost allocation required methodology changes, as well as changes to address updated land uses and costs.

EPS prepared outlines for the Financing Plan and the Nexus Study that were submitted to the City for review. EPS and the City will coordinate on finalizing the outlines for the two documents.

Brent Meyer
February 16, 2023
Economic & Planning Systems, Inc. (EPS) 2
In completing the recent various model runs and technical analyses, EPS has expended approximately $37,000 of the original $65,000 budget to prepare the Financing Plan, leaving a remaining budget authorization of approximately $28,000. EPS estimates an additional $27,000 is needed to complete the Financing Plan and the Nexus Study. If approved, this budget amendment would result in a total budget authorization for the project of $107,000, as detailed by task below:

EPS charges for its services on a direct-cost (hourly billing rates plus direct expenses), not-to-exceed basis; thus, you will be billed only for the work EPS completes up to the authorized budget amount. If additional work or meetings are required, EPS will request authorization for additional budget with the understanding that terms will be negotiated in good faith. EPS’s 2023 Hourly Billing Rate Ranges are attached as part of this budget authorization request.

EPS’s billing rates are adjusted periodically and are subject to change.

Again, EPS appreciates the opportunity to work on this project. Please call me at (916) 649-8010 if you have questions or require changes to this proposal.

Otherwise, please forward the necessary contract documents to EPS for review and signature.

Sincerely,
E
CONOMIC & PLANNING SYSTEMS, INC. (EPS)
Jamie Gomes
Managing Principal
Attachment

Existing Proposed
Task Budget Budget
Task 1 Prepare Infrastructure Cost Burden and Feasibility Analysis $15,000 $15,000 Task 2 Prepare Infrastructure Financing Plan and Development $65,000 $92,000 Impact Fee Nexus Study .

Total Project $80,000 $107,000

2023 Hourly Billing Rates
California Offices

Managing Principal $320–$325

Senior Principal $360–$375

Principal $285–$300

Executive/Senior Vice President $260–$275

Senior Consultant $260

Vice President $235–$255

Senior Technical Associate $210–$275

Senior Associate $205–$230

Associate $185–$195

Research Analyst II $145–$170

Research Analyst I $105–$120

Production and Administrative Staff $95–$120

Billing rates updated annually.

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: March 21, 2023
ITEM #: I.12
SUBJECT: 6th Cycle Housing Element - Version 2

Recommendation for Action: Staff recommends that the City Council: (1) Receive a staff report; (2) Hold a public hearing; and:
(a) Certify that the Housing Element- Version 2 is consistent with the General Plan EIR pursuant to Section 15183 of the California Environmental Quality Act (CEQA); (b) Adopt Resolution No. _____, amending the existing General Plan to replace the existing Housing Element Version 1 with the 6th Cycle 2021-2029 Housing Element Version 2; and (c) Direct staff to transmit the final document to the State Department of Housing and Community Development (HCD) pursuant to Government Code Section 65585(g).

Staff Contact:

Cindy Norris, Principal Planner: [email protected]

Fiscal Impact:

The Capital Budget for the entire project, CIP#21-08, is $157,330 consisting of $20,000 in REAP grant funds from the Sacramento Area Council of Governments (SACOG) and $137,330 in LEAP grant funds from the State Department of Housing and Community Development. In addition to the LEAP and REAP funding utilized, SACOG provided support to member agencies by paying the consultant team, Ascent Environmental, to prepare the initial Affirmatively Furthering Fair Housing (AFFH) report required for the element update. Additionally, SACOG funded a subsequent contract with Ascent Environmental to assist in completing the final Version 2 Housing Element document. The initial project included costs for consultant services and staff. General fund monies were utilized to cover staff time to complete the Version 2 update.

Report in Brief:

As required under State law, the Public Review Draft 6th Cycle Housing Element contains an identification and analysis of existing and projected housing needs, constraints, and resources for the City of Woodland, and a statement of goals, policies, qualified objectives, and scheduled programs for preservation, improvements, and development of housing.

On September 7, 2021, the City Council adopted the Housing Element for 2021-2029. As required by law, the document was submitted to the California Department of Housing and Community Development (HCD) for their certification. HCD found that the Housing Element did not comply with state law. In response, staff has worked with HCD on revisions to the adopted document. Prior to submittal of the revised Version 2 of the Housing Element to HCD, it must be approved by the City of Woodland.

The item was heard by the Planning Commission at their regularly scheduled meeting on March 2, 2023, and recommended for approval by a unanimous vote of the attending Commission Members (7-Ayes, 0-Noes, 0-Absent).

Background:

The Housing Element is one of the seven mandated elements of the City of Woodland General Plan. It sets forth the City's strategy to preserve and enhance the community's residential character,

expand housing opportunities for all economic segments, and provide guidance and direction for local government decision-making in all matters related to housing. The State Department of Housing and Community Development (HCD) reviews every local jurisdiction’s housing element to determine whether it complies with State law.

The City of Woodland, along with all other California cities and counties, is required to adequately plan to meet the housing needs of our community. The City is required to prepare the 6th Cycle Housing Element for the 2021-2029 eight-year period. The City Council adopted the 6th Cycle Housing Element – Version 1 on September 7, 2021. On December 8, 2021, HCD notified staff in a letter that the Housing Element as adopted did not comply with State Housing law.

The City worked with HCD to update the document and submitted a revised draft for HCD review on June 16, 2022. The City received a second non-compliance letter from HCD on August 15, 2022. A third version was provided to HCD on November 8, 2022. In response to verbal comments from HCD, updated pages were submitted on January 24, 2023. On January 26, 2023, the City received a Conditional Approval letter from HCD. Copies of all draft Housing Element documents and HCD letters can be found on the City’s Web page at https://cityofwoodland.org/1297/Documents. Each revised draft was posted on the City’s web page for seven (7) days and emails were sent to interested parties and to individuals who had requested updates.

The key component of the Housing Element is the Regional Housing Needs Assessment (RHNA), in which the state estimates each region's housing needs for all income groups for the upcoming eight years. The City of Woodland’s RHNA target for the 2021-2029 planning period is 3,087 new residential units at varying income levels. The Public Review Draft Housing Element identifies vacant sites that are considered the most appropriate for residential development and have adequate capacity to accommodate new residential projects to satisfy the RHNA estimate. A detailed review of the Sites Analysis is provided in Appendix C of the Public Review Draft Housing Element (Attachment 2)

During the COVID-19 pandemic, all public meetings and input was received through digital means using Zoom webinars, email, and the City’s website. For the initial review of the Housing Element, public outreach was facilitated by the City in an attempt to reach all known representatives who have an interest in housing within the community. In addition, all property owners with sites identified on the sites analysis were notified of the community meeting and all future public meetings. Written notices, email, and web-based contacts were used. Display ads were published in the local newspaper. All notices were provided in Spanish and English. Printed copies of the Public Review Draft Housing Element were available in print at the Library and the Community Development Department.

As required by HCD, each subsequent amended version of the revised adopted Housing Element was posted on the City’s web page for seven (7) days and interested parties notified via email regarding the proposed edits. The final draft, Version 2, was posted on the City’s web page 10 days prior to the Planning Commission meeting. Notices in Spanish and English were provided to interested parties 10 days prior to the meeting and display ads published in the local newspaper. Printed copies were made available at the Library and the City. There has been no change to the previously identified sites in the RHNA sites analysis.

In order to assist multiple cities in the region in completing 6th Cycle Housing Element updates, the Sacramento Council of Governments (SACOG) has utilized technical assistance funding from the state to help member agencies. SACOG has funded a contract with the planning consultant firm Ascent Environmental, to assist the City in preparing Housing Element updates.

Discussion:

Summary of Draft 6th Cycle Housing Element
The Draft Housing Element consists of the following sections:
• Section 1 – Introduction
• Section 2 – Projected Housing Need
• Section 3 – Housing Resources
• Section 4 - Housing Plan
• Appendices
o A - Housing Element program review
o B – Housing Needs Assessment
o C – Sites Inventory and Methodology
o D – Housing Constraints
o E – Public Outreach Summary
o F – Affirmatively Furthering Fair Housing

Section 1 – Introduction
Section 1 provides an overview and summary of data sources and relationship to other plans and documents, as well as a summary of public participation.

Section 2 – Projected Housing Need
This section reviews the existing and projected housing needs of the community. It provides a profile of socio-demographic information, such as population characteristics, household information, housing stock, tenure, and housing affordability. The assessment also considers local special housing needs, such as seniors, farmworkers, homeless, large households, and female-headed households. (Appendix B)

Section 3 – Housing Resources
This section provides an inventory of adequate sites that are suitably zoned and available within the planning period to meet the City’s fair share of regional housing needs across all income levels.

The sites identified in the Site Inventory are comprised of vacant sites throughout the City of Woodland. Each site has undergone an assessment to determine development potential, residential unit capacity, zoning designations, residential density standards, as well as development feasibility given flood zone limitations, infrastructure availability, and site access. A detailed summary is provided in Appendix C: Site Inventory of the Housing Element. There has been no change to the identified existing vacant sites in the City since the Housing Element Update – Version 1 was adopted September 7, 2021.

The inventory includes a total of 143 vacant sites located throughout the City that can accommodate 3,157 units with existing zoning regulations. Given the 532 units in the pipeline, and the potential 2,555 units expected to be developed in the next 5-10 years, the City has capacity for an additional 70 units above the required RHNA of 3,087 units. Of the additional capacity, 25 units are suitable for Very Low and Low Income units and 240 units are available for Moderate-income households.

The City’s capacity falls short with regard to vacant land available for Above Moderate- income. However, the city has indicated to HCD that it is possible that Moderate-income sites will potentially develop as Above Moderate. Once the Research and Technology Park Specific Plan is adopted, the City will have adequate capacity in all income categories.

The sites inventory has been modified in Version 2 based on comments from HCD. The Research and Technology Park may only be shown as future capacity. Once annexed, it may be included in the capacity analysis. In addition, ADU and multi-generational units have been added at an assumed future capacity. A detailed discussion regarding Accessory Dwelling Units is provided in Appendix C, Section C 2.5. A further discussion regarding amendments to the Inventory is provided below.

The site inventory reflects vacant land suitable for development across the City of Woodland. A detailed list of the sites by APN is available in Appendix C of the Housing Element. These identified sites do not represent the full inventory of vacant and underutilized sites in Woodland, but are sites that meet state criteria. A program included in the Housing Element requires the City to identify sites that may be suitable for redevelopment in the future as opportunity sites.

Section 4 – Housing Plan
The Element proposes four overarching goals. Policies and specific programs are provided in support of the goals. Multiple programs reflect both on-going and proposed actions.

Goal A: Development of Housing
Key policies to which the City is committing:
• Increase Development Certainty
• Minimize Development Constraints
• Adequate Sites to Accommodate New Housing Needs
• Infill Housing Development
• Provision for Affordable Housing

Goal B: Maintenance of Housing
Key Policies to which the City is committing:
• Housing Rehabilitation
• Code Compliance Program
• Housing Retention in Downtown
• Preservation of Subsidized Rental Housing
• Energy Conservation and Efficiency

Goal C: Equal Opportunity Housing
Key Policies to which the City is committing:
• Equal Opportunity
• Fair Housing Hotline
• Enforcement
• Housing Equity

Goal D: Energy Conservation and Sustainable Housing Development Key Policies to which the City is committing.
• Site Design
• Infill, Adaptive Reuse, and Mixed Use
• CalGreen
• Energy and Environment

Affirmatively Furthering Fair Housing (AFFH)
Assembly Bill 686, signed in 2018, establishes new requirements to Government Code Section 65583 requiring cities and counties to take deliberate actions to foster inclusive communities through fair and equal housing choice by establishing policies to address disparities in housing needs, access to opportunity, and patterns of racial and ethnic segregation.

A detailed analysis is provided in Appendix F- Fair Housing Assessment. A review of the programs to help further fair housing practices is summarized in Section 1.7 of the Public Review Draft and Table F-8 in the Appendix.

A number of updates were provided in the Appendix F analysis report as part of Version 2, including utilizing updated the California Tax Credit Allocation (TCAC) opportunity maps (Figures F31 and F32). The California Tax Credit Allocation Committee and HCD prepare the maps annually. The opportunity maps use a number of factors to measure and visualize place-based characteristics linked to critical life outcomes such as income, educational attainment, and economic mobility. The goal is to filter for high-poverty, racially segregated areas in order to help identify program target areas. In 2022, the majority of the City of Woodland was located in Moderate Resource or Low Resource areas. There is one small area in the southwest of the city which is identified as High Resource. There are no areas shown either at the Highest Resource or with High-Segregation and Poverty. The TCAC opportunity maps can be viewed at the following web link:
https://www.treasurer.ca.gov/ctcac/opportunity.asp It is noted that the 2023 map appears the same as the 2022 which was used in the Version 2.

Review Process:

Version 1: The Public Review Draft Housing Element was submitted to HCD for review on May 14, 2021. The State has up to 60-days to review the Housing Element and provide the City with comments related to meeting state requirements. HCD provided comments on July 13, 2021. The City updated the draft and then proceeded with adoption hearings. The final adopted Version 1 Housing Element update was submitted to HCD on September 8, 2021. On December 8, 2021, HCD responded with a letter in which HCD found that the Housing Element as adopted did not comply with State Housing Law.

Version 2: The City worked with HCD to update the document and submitted a revised draft for HCD review on June 16, 2022. The City received a second non-compliance letter from HCD on August 15, 2022. A third version was provided to HCD on November 8, 2022. In response to verbal comments from HCD, additional revised pages were submitted on January 24, 2023. On January 26, 2023, the City received a Conditional Approval letter from HCD. The final public review draft Version 2 incorporates all edits.

Copies of all draft Housing Element documents and HCD letters can be found on the City’s Web page at https://cityofwoodland.org/1296/Housing-Element-Update-2021. Each revised draft was posted on the City’s web page for seven (7) days and emails sent to interested parties who had

requested updates.

Comments on the Revised Drafts:

Version 1: Adopted Housing Element
Detailed information concerning public outreach and participation for the Version 1 Housing Element Draft is summarized in Chapter 1.4 of the Housing Element draft and Appendix E.

Version 2: Draft Updates – Public Participation, Comments and Revisions:

To address HCD comments from December 8, 2021, staff met with representatives of Legal Services of Northern California to seek input on strengthening fair housing programs as well as address other issues related to compliance with State law. After the City submitted the updated draft to HCD in June 2022, HCD received a comment from Maxwell Davis, which was incorporated into the HCD review letter dated August 15, 2022.

The City submitted a revised draft to HCD on November 28, 2022. HCD subsequently notified the City of a general comment received by the state on November 18, 2022, from a group representing the Greenbelt Alliance, California Renters and Legal Advocacy and Education Fund, and 350 Contra Costa. The comment was addressed in a subsequent technical memo from HCD with regard to compliance with PRC 21080.1 & 21080.2, in which a lead agency must determine if a housing development is exempt from CEQA within 30 days of completeness, or if an EIR or other CEQA document will be required.

In response to the comment, the City added program A 20: CEQA Review and Transparency: which states that the City will “provide information on the City website and handouts at the public counter related to the CEQA review process and opportunities for CEQA streamlining. The City has committed to updating all forms and handouts within 12 months of Housing Element Adoption. The updates were posted on the City’s web page as revised extracted pages on January 17, 2023.

Planning Commission Review
The item was heard by the Planning Commission at their regularly scheduled meeting on March 2, 2023, and recommended for approval by a unanimous vote of the attending Commission Members (7-Ayes, 0-Noes, 0-Absent). The Commission did not ask that changes be made to the document, but did ask a number of clarifying questions regarding the TCAC maps and what other changes staff felt could be made to further facilitate housing.

TCAC Opportunity Maps.

In 2017, HCD and the California Tax Credit Allocation Committee (CTCAC) convened a group of independent organizations and research centers for the purpose of providing research, evidence- based policy recommendations, and other strategic recommendations to HCD and other related state agencies/departments to further the fair housing goals (as defined by HCD). The opportunity map is used to inform statewide siting of affordable housing for families. However, it is acknowledged that there is significant regional variation. The maps attempt to filter for areas that meet consistent standards for both poverty (30% of population below the federal poverty line) and racial segregation (overrepresentation of people of color relative to the county). Indicators used in the analysis include:
poverty; adult education; employment; job proximity; median home value; CalEnviro Screen 4.0 indicators; math proficiency; reading proficiency; high school graduation rates; and student poverty rate.

How to Further Facilitate Housing.

Staff provided a brief review of actions taken to date to reduce constraints and to encourage housing. In 2017, the City amended the General Plan to increase allowed densities and provided corridor mixed use zoning that allows housing in a larger number of locations. The Downtown Area A

has an unlimited density cap. The city then adopted the Interim Zoning Ordinance in 2018 to implement the General Plan and updated the document in 2020, to incorporate objective development standards for residential projects. In 2019, the City updated Development impact fees to reduce costs for multi-family and smaller single-family housing and facilitate affordability by design. The City amended the Affordable Housing Ordinance in 2018 and again in 2020 to help stimulate new housing construction. The amendments clarified the payment of in-lieu fees as the preferred approach for satisfying inclusionary requirements, which provides greater certainty regarding future anticipated costs to the development community. In addition, the amendments reduced the number of affordable units for certain projects that meet density requirements. Further, to the extent possible, the City continues to focus on streamlining the review and approval of multi- family infill and affordable projects.

The City’s next step in facilitating housing production will be the development of the Comprehensive Zoning Code, with the goal of providing a document that is easy to understand and use, which will include clear objective standards, while providing for high quality design.

Summary of Key Modifications Made in Version 2
Implementation Programs (Section 4)
Updated to include specific timeframe, measurable objective, and more specifically described intent and outcome.

Evaluation of Existing Programs Updated (Appendix A)
This section was updated to address ADU production as well as to further describe actions taken to address homelessness.

The City incorporated a more robust discussion of past performance for ADUs and Multi-generational units to utilize this information to formulate future projections. The City also then had to amend past annual housing reports for the years 2019-2021 to incorporate ADUs. (Starting with the year-end 2022 annual housing report, the Department of Finance is requiring cities to incorporate ADU production).

Expanded Discussion regarding Persons with Developmental Disabilities (Appendix B) Discussion regarding Special Housing needs was updated to incorporate a more robust discussion concerning housing needs for persons with developmental disabilities (Section B 2.5).

Sites Inventory Amendments (Appendix C)
Modified Assumptions for CMU zones (Section C.3.3)
As part of the sites analysis, HCD requires the City to assume a realistic development capacity when calculating the assumed density. On an average site, it is generally assumed that a property will develop at 80% of maximum capacity, or at 85% if a density bonus is incorporated. However, HCD questioned this proposed capacity for the Corridor Mixed Use (CMU) zones because a site may develop as other than residential in whole or in part. Based on an analysis of development in the CMU zones since 2018, Version 2 utilizes a 70% development capacity (20 percent reduction to reflect realistic density and 10 percent reduction to account for potential non-residential uses).

Added ADU/Multi-generational units (Section C.2.4)
The Version 2 document incorporated a detailed discussion regarding ADU development since 2018 and included numbers in Appendix A, Existing Program Review. The information from the analysis was used to develop RHNA's future capacity assumptions.

Updated Sites Inventory Table (Section C.4: Table C-8)
As discussed previously, a combination of factors have resulted in modifications to the Sites Capacity

Inventory Table. However, at this time, the City is still able to meet the RHNA unit capacity without having to rezone land. Capacity is achieved through by-right zoning for housing at varying densities.

Updated Discussion regarding Emergency Shelters in the Housing Constraints Section (Appendix D).

HCD determined that the City did not meet State Government Code 65583, which requires all cities and counties to allow emergency shelters as a by-right use in at least one zone and to demonstrate that the city has adequate capacity to accommodate the jurisdiction’s unmet emergency shelter need. HCD requires the City to update the zoning prior to certification of the Housing Element, rather than allow the City to include the re-zone as a future action. The City has recently approved amendments to the Emergency Shelter Ordinance and Zoning (February 21, 2022 and March 7, 2023 second Reading) to meet state requirements. (Provisions for a Variety of Housing: Section D.5)

CEQA Streamlining (Appendix D)
The city provided an updated discussion (Section D.2.5) regarding CEQA Approvals and CEQA Streamlining and added new program A.20.

Affirmatively furthering Fair Housing (Appendix F)
The City has amended several discussion sections in Appendix F. • Updated the discussion and maps related to the HCD/TCAC Opportunity areas to the 2022 version. (Section F 2.4 Figures F16, F31 and F32)
• Updated the discussion of the city’s transportation opportunities (Section F 2.4: Transportation Opportunities)
• Added a discussion concerning Recent and Planned Public Investments (Section 2.4: Recent and Planned Investments)
• Updated the discussion concerning Cost Burden (Page F-49: Disproportionate Housing Needs) • Updated Table F-6: Sites Inventory in relation to Low and Moderate Income Census Tracts • Updated Table F-7: Sites Inventory Capacity in Relation to TCAC/HCD Opportunity Areas. • Updated Figures F 31 and F 32 to use the 2022 TCAC maps (Sites Inventory and Existing and Proposed Affordable Developments in Relation to Low to Moderate Income Census Tracts and in Relation to TCAC/HCD Opportunity Areas.
• Updated Table F-8: Factors that Contribute to Fair Housing Issues and Implementation of Programs to affirmatively further fair housing. The programs create opportunities for lower-income residents in higher resource areas and place-based strategies to encourage investment in lower- resource areas in order to improve equality in access to opportunity in the City.

Environmental Review:

The environmental review for the Version 1 - 6th Cycle Housing Element, pursuant to Section 15183 of the CEQA Guidelines, determined that the Housing Element is consistent with the use and intensity established for properties under the general plan and zoning ordinance. The Housing Element is consistent with the General Plan EIR and therefore, additional environmental review is not required, “except as might be necessary to examine whether there are project-specific significant effects which are peculiar to the project or its site.” Version 2 of the 6th Cycle Housing Element is also consistent with the General Plan and Zoning Ordinance, and therefore, is consistent with the General Plan EIR.

The proposed project is a policy-level document intended to assist the City of Woodland in meeting the housing needs established by the State of California and does not entitle, propose, or otherwise require the construction of new development or rehabilitation of existing development. The Housing Element identifies sites with existing General Plan and zoning designations that are appropriate for residential use to accommodate the City’s housing needs. As such, the goals, policies, and implementation measures included in the Housing Element would not result in any impact beyond

what has already been anticipated in the General Plan EIR. The Housing Element would not impact the rate or intensity of development, but may result in broadening the range of affordability levels and special needs population that may reside in housing; these issues would not affect the potential for impacts.

Conclusion:

Staff recommends that the City Council: (1) Receive a staff report; (2) Hold a public hearing; and:
(a) Certify that the Housing Element- Version 2 is consistent with the General Plan EIR pursuant to Section 15183 of the California Environmental Quality Act (CEQA); (b) Adopt Resolution No. _____, amending the existing General Plan to replace the existing Housing Element Version 1 with the 6th Cycle 2021-2029 Housing Element Version 2; and (c) Direct staff to transmit the final document to the State Department of Housing and Community Development (HCD) pursuant to Government Code Section 65585(g).

Prepared by: Cindy Norris, Principal Planner

Reviewed by: Brent Meyer, Community Development Director/ City Engineer

Attachments:

1. City Council Resolution HE 3.21.23

2. 6th Cycle Housing Element Public Review Draft February 2023 (cln)

3. HCD Comment Letters and Public Comments

RESOLUTION NO. ___

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WOODLAND APPROVING AN AMENDMENT TO THE GENERAL

PLAN TO REPLACE THE EXISTING HOUSING ELEMENT WITH THE
FINAL VERSION 2 -2021-2029 HOUSING ELEMENT UPDATE
WHEREAS, the City of Woodland proposes to update the 5 th Cycle 2013-2021 Housing Element and replace it with the 6 th Cycle 2021-2029 Housing Element Update as an amendment to the General Plan in conformance with California State Department of Housing and Community Development requirements; and
WHEREAS, the 6 th Cycle Housing Element-Version 1 review occurred during the heart of the COVID 19 pandemic, a time when public contact and gather was completely restricted. The City made efforts to conduct outreach using techniques available at the time, including teleconference, mail, social media, and newspaper.

WHEREAS, on February 9 and 10, 2021 the City of Woodland held three focus group meetings to gather information and input from stakeholders who represent housing developers, housing advocates, and local businesses and institutions. Feedback from the focus group meetings was used to assist in the preparation of the draft 6th Cycle Housing Element.

WHEREAS, on June 2, 2021, the City of Woodland held a community workshop via teleconference. Meeting notice was provided to all identified parties interested in housing, to all property owners of identified sites on the RHNA inventory, and to the community at large using email, social media and display advertisement in the Daily Democrat; and WHEREAS, on May 14, the City of Woodland released the draft 6 th Cycle Housing Element for public review and submitted the draft Housing Element to HCD for 60 day review.

WHEREAS, on July 2, 2021 the City received comments from Legal Services of Northern California and on July 13, 2021 the City received comments from the State Department of Housing and Community Development (HCD). The City addressed all comments and have provided updates to the draft Housing Element in conformance with HCD comments; and WHEREAS, on August 5, 2021, the City of Woodland Planning Commission held a duly noticed public hearing to receive public testimony, review the proposed 2021-2019 6 th Cycle Housing Element update and General Plan Amendment; and
WHEREAS, on September 7, 2021, the City of Woodland City Council held a duly noticed public hearing to receive public testimony, and adopted the 2021-2029 Version 1 6 th Cycle Housing Element update and General Plan Amendment; and
WHEREAS, on December 8, 2021, the City received a letter of non-compliance from HCD. The City has worked with HCD to update the document. The City submitted a revised draft to HCD in June of 2022, and received a letter of non-compliance from HCD on August 15, 2022.

The City submitted a revised draft to HCD on November 28, 2022 with additional revised pages submitted January 24, 2023. On January 26, 2023, the City received a Conditional Approval letter from HCD. The final public review draft Version 2 incorporates all edits.

WHEREAS, each updated draft was posted on the City’s web page for 7 days and emails sent to interested parties.

WHEREAS, notice of the public review draft of Version 2 of the 6 th Cycle Housing Element was published in a paper of local circulation ten days before the hearing, and email sent to interested parties. Notices were display ad format and published in Spanish and English.

WHEREAS, The item was heard by the Planning Commission at their regularly scheduled meeting on March 2, 2023, and recommended for approval by a unanimous vote of the attending Commission Members (7-Ayes, 0-Noes, 0-Absent)
WHEREAS, the City Council accepts the determination that the 2035 General Plan EIR (SCH #2013032015) provides the appropriate level of environmental clearance for the proposed Version 2 - 6th Cycle Housing Element and General Plan Amendment based on evaluation using a modified Initial Study/15183 checklist, pursuant to the California Environmental Quality Act (“CEQA”); and
WHEREAS, proper notice of this public hearing was given in all respects as required by law; and
WHEREAS, the City Council has reviewed all written evidence and oral testimony presented to date.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Woodland, based on substantial evidence in the administrative record of proceedings and pursuant to its independent review and consideration, does hereby make the following findings, determinations, and recommendations with respect to the proposed Version 2 - 6th Cycle 2021-2029 Housing Element and General Plan Amendment:

The City Council approval makes the following findings:

Section 1. Compliance with the California Environmental Quality Act. Based on substantial evidence set forth in the record, the City Council finds that the voting members have determined that the 2035 General Plan EIR (SCH #2013032015) provides the appropriate level of environmental clearance for the proposed 2021-2029 6th Cycle Housing Element and General Plan Amendment.

Section 2. Public Interest. The City Council of the City of Woodland finds that this Resolution approving the Version 2 - 6 th Cycle Housing Element Update and General Plan Amendment is in the public interest and is necessary for the public health, safety, and welfare.

Section 3. Approval of the Version 2 - Housing Element Update. The City Council hereby recommends approval of the General Plan Amendment to replace the existing Housing Element and to incorporate the final Version 2 - 6 th Cycle Housing Element Update, attached hereto and incorporated herein as Exhibit 1.

PASSED AND ADOPTED by the City Council of the City of Woodland at a regular meeting on the 21st day of March 2023, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Vicky Fernandez, Mayor
ATTEST:

Ana B. Gonzalez, City Clerk Approved as to Form
_____________________________
Ethan Walsh, City Attorney
Exhibit 1 – Version 2 - 6th Cycle 2021-2029 Draft Housing Element

Public Hearing Draft
February 2023

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Contents
Section 1 Introduction ............................................................................... 1

1.1 Community Context ............................................................................................. 1

1.2 Organization of the Housing Element ................................................................... 1

1.3 Data Sources and Methods .................................................................................. 2

1.4 Summary of Public Participation .......................................................................... 3

1.5 Relationship to Other General Plan Elements ...................................................... 6

1.6 Relationship to Zoning ......................................................................................... 7

1.7 Affirmatively Furthering Fair Housing ................................................................... 7 Section 2 Projected Housing Need ......................................................... 11 Section 3 Housing Resources ................................................................ 13

3.1 Land Resources ................................................................................................. 13

3.2 Financial and Administrative Resources ............................................................ 15

3.3 Opportunities for Energy Conservation .............................................................. 19 Section 4 Housing Plan .......................................................................... 20 Goal A: Development of Housing ........................................................................................ 21 Goal B: Maintenance of Housing ......................................................................................... 29 Goal C: Equal Opportunity in Housing ................................................................................. 31 Goal D: Energy Conservation and Sustainable Housing Development ................................ 35 Quantified Objectives .......................................................................................................... 37

Tables
Table 1-1: Factors that Contribute to Fair Housing Issues and Implementation Programs to AFFH ........................................................................................................................ 8 Table 2-1: Yolo County 2020 Income Limits ..............................................................................12 Table 2-2: 6th Cycle RHNA ........................................................................................................12 Table 3-1: Summary of 6th Cycle Site Inventory .......................................................................14 Table 4-1: Quantified Objectives ...............................................................................................37

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This Public Hearing Draft Housing Element includes revisions made in March 2022 to address the December 8, 2021, comment letter from the California Department of Housing and Community Development (HCD) on the City of Woodland Housing Element, adopted September 7, 2021. Additional modifications were made in October 2022 and January 2023 to address HCD comments received in August 2022.

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Section 1 Introduction

1.1 Community Context
Situated 20 miles northwest of Sacramento and the county seat of Yolo County, the City of Woodland is located in one of the fastest growing regions in California. Despite this growth, Woodland has been able to maintain a small-town, picturesque community for its 60,000 residents.

Woodland is characterized by its safe neighborhoods, strong schools, and an active downtown district.

Temperate conditions and fertile land fueled a si gnificant agricultural industry, contributing to much of Woodland’s economic growth. The city is also near UC Davis, a premier agricultural research institution. The City’s commitment to sustainable development has allowed Woodland to serve as a world leader in sustainable agriculture and agricultural technology. Proximity to I-5 and SR-113, rail service, and access to the larger Sacramento region are local assets that have also supported Woodland’s strong transportation and manufacturing sectors.

Woodland’s architectural heritage can be seen today, with many of the city’s historic buildings and Victorian houses preserved and converted into modern homes, offices, and commercial spaces. The city is home to many historic landmarks, many of which are throughout the Downtown Woodland Historic District. These institutions include the Woodland Opera House, Hotel Woodland, and the Woodland Public Library. The downtown district also serves as the historic , cultural, and entertainment center of the city. In the last five years, this district has seen the re- opening of the historic State movie theater, as well as hosted new restaurants and popular outdoor festivals on Main Street, such as Brewfest, Honey Festival, and Movies on Main Street.

1.2 Organization of the Housing Element
The housing element is the primary tool the State of California uses to ensure local governments are appropriately planning to facilitate enough housing production to meet their allocated regional housing needs. It is a mandatory part of a jurisdiction’s General Plan but differs from other General Plan elements in two key aspects. The housing element must be updated every eight years for jurisdictions within a metropolitan planning organization (MPO) on a 4-year regional transportation plan (RTP) cycle, such as the Sacramento Area Council of Governments (SACOG). The housing element must also be reviewed and approved (i.e., certified) by the California Department of Housing and Community Development (HCD) to ensure compliance with statutory requirements.

Per California Government Code Sections 65580-65589, the housing element must consist of the following components:

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Review of the Previous Housing Element: This section reviews the results of the goals, policies, and programs adopted in the previous Housing Element and compares projected outcomes with actual achieved results. This review is provided in Appendix A.

Housing Needs Assessment: This section reviews the existing and projected housing needs of the community. It provides a profile of socio- demographic information, such as population characteristics, household information, housing stock, tenure, and housing affordability. The assessment also considers local special housing needs, such as, seniors, farmworkers, homeless, large households, and female-headed households. This section also includes an assessment of fair housing. See Appendix B.

Inventory of Adequate Sites: This section provides an inventory of adequate sites that are suitably zoned and available within the planning period to meet the jurisdiction’s fair share of regional housing needs across all income levels. A summary is provided in Section 3, with the details provided in Appendix C.

Governmental and Nongovernmental Constraints: This section identifies and analyzes impediments to housing production across all income levels. See Appendix D.

Affirmatively Furthering Fair Housing: This section provides an assessment of fair housing by identifying disparities in housing needs, unequal access to opportunity, and/or patterns of racial and ethnic segregation, a process referred to as affirmatively furthering fair housing (AFFH). See Section 1.7, below, and Appendix F. This assessment meets AB 686 requirements for all housing elements due to be revised on or after January 1, 2021
Program of Actions: This section provides a statement of the community’s goals, quantified objectives, and policies to maintain, preserve, improve, and develop housing, as well as a schedule of implementable actions to be taken during the planning period to achieve the aforementioned goals, objectives, and policies. Quantified objectives for new construction, rehabilitation, and conserved units by income category (i.e., very low, low, moderate, and above moderate) are included to make sure that both the existing and the projected housing needs are met, consistent with the City’s share of the Regional Housing Needs Allocation (RHNA). See Section 4.

1.3 Data Sources and Methods
This Housing Element was updated per HCD guidelines for the 6th Cycle, incorporating additional considerations required under new State housing- related legislation. Specific documents are referenced throughout the Housing Element, including but not limited to the Woodland 2035 General Plan, Spring Lake Specific Plan, Southeast Area Specific Plan, Complete Downtown Specific Plan, Interim Zoning Ordinance, and Chapter 17: Zoning, of the Municipal Code. The analyses and findings in this document relied on data compiled from various sources, including:
• US Census Bureau (American Community Survey)
• California Department of Housing and Community Development (HCD)

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• California Department of Finance (DOF)
• US Department of Housing and Urban Development (HUD)
• Consumer Financial Protection Bureau (CFPB)
• SACOG pre-certified data
This document was also informed by information provided by residents, business groups, local institutions, City staff, and elected officials.

1.4 Summary of Public Participation
Public participation of and input from all economic segments of the community is crucial to the development of the Housing Element. To achieve a diverse level of participation, the City sought input from a variety of community members throughout different phases of the Housing Element development process. Lisa Wise Consulting, Inc. (“LWC”) was retained by the City to lead the public engagement effort with representatives of the community, as well as with the Planning Commission and City Council. LWC conducted three focus group meetings, one community-wide public workshop, and two public hearings, one with the Planning Commission and one with City Council to adopt the updated Housing Element.

Focus group meetings (February 2021): The purpose of these smaller meetings is to understand housing challenges and opportunities from the perspective of these stakeholder groups and those they represent, and to solicit more detailed feedback and recommendations about various housing policies. The City conducted three focus group meetings in February 2021 , one with housing advocates, one with housing developers, and one with local businesses and institutions.

Community and Housing Advocates: Yolo County Housing Authority, Empower Yolo, Communicare Health Centers, Legal Services of Northern California, Fourth and Hope, Community Housing Opportunities Corp, Friends of the Mission, Holy Rosary Church, Bayside Church, Woodland United Methodist Church, Woodland Christian Church, Woodland Spanish Church, Woodland Opportunity Village, local residents in the Armfield neighborhood, and Planning Commission.

Housing Developers: Mutual Housing California, Neighborhood Partners, USA Properties Fund, Inc, SZ Downtown Partners, LLC, Local Builders, Mercy Housing, Fieldstone Consulting, Taylor Morrison, Laugenhour and Meikle, Cunningham Engineering, Tandem Properties.

Local Institutions and Businesses: REMAX Gold, Chamber of Commerce, Yolo Credit Union, St.

Johns Retirement Village, Yolo Community Care Continuum, Yolo County CASA, Yolo Food Bank, Summer House Inc., Cache Creek Lodge, Woodland Food Closet, Short Term Emergency Aid Committee, Yolo Crisis Nursery, Meals on Wheels Yolo County, Dignity Healthcare, Woodland Memorial Hospital, California Hispanic Chamber of Commerce, Hispanic Chamber of Commerce Yolo County, Yolo Public Health, Woodland Community College, Woodland Joint Unified School District, Yolo County Association of Realtors.

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Each meeting began with a presentation by LWC, which introduced the Housing Element , provided context of the housing situation in the City, and discussed the importance of the Housing Element. Discussing at each meeting was facilitated using a unique set of discussion questions, tailored to the expertise and knowledge of the group. See Appendix E for a summary of the Focus Group meetings. Comments received were utilized to refine City policies and develop new programs to address identified housing needs. Questions included:
• Who are the most underserved groups in the City?
• Do you see any disparities or concerns in housing patterns or trends in Woodland? • Are you concerned about concentration, segregation in housing and access and opportunity in Woodland?
• What type of housing is most needed/in short in supply in Woodland? • What are the unique challenges with building housing in Woodland? • Are there any specific constraints with residential development standards and/or approval procedures in Woodland?
• Where (geographically) do you see opportunities for (affordable) housing in Woodland? Topics discussed during the meetings included:
• Transit connectivity and access to jobs and healthy food should be a priority. • Mixed-income housing can increase diversity.
• In-fill development can reduce car dependency and lessen the cost of infrastructure and maintenance.
• Current fee structure favors single- family homes over multi -family development, as fees are calculated on a per-unit rather than a per-SF basis, and disincentivizes smaller, denser housing.
• Though construction costs are similar across the region, market-rate for-sale prices vary.

Woodland’s market-rate housing market is not as competitive as other areas in the region, which makes it more difficult for multi-family developments to “pencil out”. • Incentivizing developers to rehab older, existing residential units can be a more cost - effective way of producing more affordable housing than new construction of on- site inclusionary housing.
• The City could explore modular housing as a means for cost and time savings. • The City should align priorities with the County and other local housing organizations to in an effort to promote affordable housing.

Community-wide public workshop ( June 2021): The City conducted one public workshop on June 2, 2021 in webinar format to present the Public Draft Housing Element. At this event LWC introduced the Housing Element update, explained the goals and requirements for the document, and presented the City’s approach to accommodating projected housing growth to address housing needs. The meeting included an opportunity for feedback on draft policies and programs.

A total of 212 mailers were sent out noticing the event, including to the Pl anning Commission,

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City Council, all individuals identified for the focus groups, any additional interested parties, and all property owners of sites identified in the sites inventory. Notice was also provided by email when known, and all information was posted on the City’s web site. Communication and web information was provided in both Spanish and English. Two display ads regarding the meeting, both in Spanish and English, were published in the local Daily Democrat newspaper. The community was given the opportunity to submit questions or comments in advance of the meeting (in writing or over the phone) if they could not attend.

A total of 8 individuals attended the meeting, as observed via zoom. Additional individuals may have watched the meeting via the City’s web page or on Channel 20, the local government cable channel.

Topics discussed during this meeting included:
• The Research and Technology Park Specific Plan is utilized to help fulfill parts of the City’s RHNA, including lower income RHNA . Annexation is underway. Lower income housing can be built elsewhere not identified in the site inventory. • Concern of the limited number of sites on the east side of the City and not evenly distributed on the west side. The City focused on vacant sites that can ac commodate higher density development.
o In response to this comment and the AFFH analysis, the City included Program C.10, improvements to Armfield neighborhood to improve neighborhood conditions which will facilitate housing and Program A.20, expanding housing types in high opportunity areas.

Public Review Period. The public review draft of the Housing Element was released to the public on May 14, 2021, the same day it was sent to HCD. Notice of the document availability was sent to all focus group invitees , Planning Commission and City Council members, as well as to all property owners of sites identified in the Sites analysis. The document was placed on the City’s web page and display ads in Spanish and English were published in the local newspaper.

The Affirmatively Furthering Fair Housing analysis was completed at the end of June 2021. The City incorporated the results of the analysis into the Public Review Draft Housing Element, submitted a revised draft to HCD and published the revised draft on the City’s website on July 1, 2021. The City continued to accept public questions and comments on the Public Review Draft, including the revisions provided in July , in writing or directly. Comments received during public hearings were noted and presented to the Planning Commission and City Council for consideration.

Public hearings (August and September 2021): The City also provided opportunities for public engagement during the public hearing process.

Planning Commission. On August 5, 2021 , the updated draft Housing Element was reviewed by the Planning Commission as a public hearing item on the regular agenda. Notice of the proposed hearing and availability of the draft document was provided both by mail and email when known. In addition, two quarter page display ads were published. All notices, mailings, and email

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were provided both in English and Spanish. Mailers were provided to all identified owners of sites identified in the inventory, to the complete list of identified interested parties and housing advocates, as well as to all individuals who commented on the previous draft with copies as requested. Copies of the document were provided in the Community Development Department and the Woodland Public Library. The only speaker from the public at the meeting was Legal Services of Northern California who spoke in support of the proposed document. The Planning Commission recommended that City Council certify that the Housing Element is consistent with the General Plan EIR and approve a Resolution to amend the existing General Plan to replace the existing Housing Element with the 6
th cycle Housing Element.

City Council. On September 7, 2021, the draft Housing Element was reviewed by the City Council as a public hearing item on the regular agenda. Notice of the proposed hearing and availability of the draft document was provided both by mail and email when known 10 days before the meeting.

In addition, two quarter page display ads were published. All notices, mailings, and email were provided both in English and Spanish. Mailers were provided to all identified owners of sites identified in the inventory, to the complete list of identified interested parties and housing advocates, as well as to all individuals who commented on the previous draft with copies as requested. Copies of the document were provided in the Community Development Department and the Woodland Public Library. The only speaker from the public at the meeting was Legal Services of Northern California who spoke in support of the proposed document. The City Council certified that the Housing Element is consistent with the General Plan EIR and unanimously approved Resolution 7784, to amend the existing General Plan to replace the existing Housing Element with the 6
th cycle Housing Element.

Revisions to Adopted Housing Element. Following adoption by the City Council on September 7, 2021, the City submitted the Adopted Housing Element to HCD for review and certification.

HCD provided a comment letter on December 8, 2021 with additional requested revisions to the Housing Element, primarily to strengthen fair housing programs as well as address other issues related to compliance with State law. City staff made further revisions to the Housing Element to address HCD comments and met with staff from Legal Services of Northern California to seek input on strengthening fair housing programs. The revised Housing Element was posted on the City website for a seven-day public review and notice was sent to all individuals who requested a copy before submittal to HCD for review. The revised document was submitted to HCD on June 16, 2022.

On August 15, 2022, HCD provided a letter to the City with additional revisions identified. City staff made further revisions to the Housing Element to address HCD comments. Staff worked with HCD to ensure that the revisions addressed the technical modifications requested.

1.5 Relationship to Other General Plan Elements
The Housing Element is one of seven mandatory elements of the City’s 2035 General Plan, a long-range vision document adopted in 2017 that provides guidance for future development in

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Woodland. For the General Plan to provide effective guidance on land use issues, the goals, policies, and programs of each element must be internally consistent with other elements. This Housing Element builds upon the existing General Plan and is consistent with its goals and policies. In the event an element of the General Plan is amended, the City will consider the impacts of the amendment on the other elements to maintain consistency across all documents.

1.6 Relationship to Zoning
The purpose of zoning is to implement the policies set forth by the General Plan, including the Housing Element. The City last comprehensively updated its Zoning Code decades ago, but recently amended in 2018 to include the Interim Zoning Ordinance (IZO). The IZO is meant to provide a more predictable and streamlined pathway to dense, mixed-use and residential projects along major corridors and in downtown -adjacent areas of the city . While it is the first step to implementing the 2017 General Plan, it is limited to specific corridors and applies to only about 11 percent of the land area.

While the IZO provides development predictability and certainty during a “transition” period, the City is currently undergoing a comprehensive update of the city-wide Zoning Code to fully address all issues related to the current land use regulations and to create more predictable development review procedures. The comprehensive Zoning Code update will further streamline and facilitate housing development across the entire city. This effort is funded by SB 2 and LEAP/REAP grants.

1.7 Affirmatively Furthering Fair Housing
Assembly Bill (AB) 686, signed in 2018, establishes new requirements to Government Code Section 65583 requiring cities and counties to take deliberate actions to foster inclusive communities through fair and equal housing choice by establishing policies to address disparities in housing needs, access to opportunity, and patterns of racial and ethnic segregation, a process referred to as affirmatively furthering fair housing (AFFH).

The California Department of Housing and Community Development (HCD) released AFFH assessment guidelines on April 27, 2021 . The AFFH analysis covers, and is buil t upon, several other required components of the Housing Element, including the Needs Assessment (Appendix B), Sites Inventory (Appendix C), and Constraints Assessment (Appendix D), and as such is provided for in a separate appendix, referencing other technical components as needed. A summary of the key fair housing issues and contributing factors is provided below, in Table 1- 1, along with the housing programs that address the identified key issues . The table identifies metrics related to each of the key fair housing issues. The metrics are not binding commitments, but instead are provided as a way to measure success of the AFFH programs. (Table 1.1 is not a complete listing of all programs contained in the Housing Element, rather it lists those programs that address specific AFFH factors and issues . For a complete listing of all Housing programs

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please see Section 4: Housing Plan) . For the complete analysis of AFFH considerations , see Appendix F.

Table 1-1: Factors that Contribute to Fair Housing Issues and Implementation Programs to AFFH AFH Identified
Fair Housing
Issue
Contributing Factors Implementation Programs
Metrics
Predominance
of Low
Resource
Areas
Throughout
the City
A majority of Woodland
is classified as “low
resource areas” that
lack the access to
opportunities present in
higher resource areas.

This is largely due to a
historical lack of private
investment in these
areas of the city. Low
resource areas of the
city are also
predominately made up
of lower-income
households and
Latino/Hispanic
households.

The following place-based strategies focus on
directing investments to low resource areas of the
city in an effort to improve living conditions and
access to amenities and resources in these areas:

C.9. Invest in Low Resource Areas
Prioritize and direct public investment and
improvements to facilitate place-based revitalization
of lower opportunity areas to improve resilience,
facilitate revitalization, and reduce potential
displacement risk.

Utilize REAP grant funds to work with Yolo County
Housing Authority to develop a plan for the
neighborhood located northeast of East and Main
Streets, to promote housing opportunities and
improve conditions. Additionally, seek subsequent
grant funding opportunities.

C.11. CDBG Funding Allocation. Continue to
evaluate program needs and services when
allocating CDBG funding with an emphasis on
funding investments in low and moderate resource
areas to increase access to opportunities in these
areas.

B.4. Downtown Infill and Housing Preservation.

Continue to encourage the preservation of existing
housing in the downtown area, the conversion of
underutilized upper floors of commercial buildings to
housing, and construction of infill, mixed-use
housing projects with street-level commercial uses…

- 80% of CDBG
funds to assist
low and
moderate income
households with
emphasis on
Low resource
areas
- Apply for
$300,000 in
grant funding to
invest in low
resource areas
- 183 infill housing
units Downtown,
including 112
lower-income
and 71 above
moderate-
income units Disparities in
Access to
Opportunity
Woodland has one
high resource
neighborhood in the
southwest corner of the
city. Other
neighborhoods in the
southern part of the
city are classified as
moderate resource,
whereas the central
and northern part of
the city is classified as
low resource. Building
affordable rental
housing in the high and
moderate resource
areas of the city is a
challenge due to the
lack of vacant land in
these areas.

The following strategies focus on expanding
affordable housing opportunities in high and
moderate resource areas and increasing housing
mobility for housing choice voucher participants:

A.2. Comprehensive Zoning Code Update. Utilize
SB2, LEAP, and REAP funding to ensure a complete
update to the City’s Zoning Code to streamline and
facilitate housing production and variety.
 Provide expanded residential development
opportunities, including allowing residential uses
in the Community Commercial Zone and
increasing the allowed density in some low-
density areas to medium density, (as originally
allowed in the prior zoning code and 2035
General Plan).
 Consider amendments to allow
duplex/triplex/and other unit types in higher
resource areas to affirmatively further fair
housing. (If amendments are not feasible,
develop alternative strategy to increase access
to housing in high opportunity areas.)

- 30 units in
duplex/triplex/
other “affordable
by design”
housing types in
high and
moderate
resource areas
- 303 units created
through the
Affordable
Housing
Ordinance (143
in Spring Lake
and 160 in the
Research and
Tech Park)

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Table 1-1: Factors that Contribute to Fair Housing Issues and Implementation Programs to AFFH AFH Identified
Fair Housing
Issue
Contributing Factors Implementation Programs
Metrics
A.5. Maintain and Strengthen the Affordable
Housing Ordinance. Regularly review the
Affordable Housing Ordinance to identify
opportunities to better support affordable housing
production goals and affirmatively further fair
housing while ensuring any changes do not pose
constraints to housing production.

A.13. Accessory Dwelling Units and Multi-
generational units. Continue to encourage new
residential development projects to incorporate
accessory dwelling units (ADUs) or multi-gen units
that can be utilized as ADUs in the future and are
not subject to impact fees.

C.3. Encourage Landlord Participation in
Housing Choice Voucher Program. Coordinate
with the Housing Authority to explore creation of an
incentive-based program to encourage landlords to
accept housing choice vouchers. If an incentive-
based program is determined to not be feasible due
to lack of funding or other constraints, the City shall conduct an informational campaign to educate
landlords about their obligation to accept vouchers
under fair housing laws.
- 60 ADUs and 67
multi-
generational
units in high and
moderate
resource
neighborhoods10
new housing
choice vouchers
used in high and
moderate
resource
neighborhoods

Displacement
Risk
Lower-income renters
experience high rates of
housing cost burden
and are at greater risk
of displacement.

Hispanic/Latino
residents are at even
greater risk of
displacement due to low
rates of
homeownership.

The following strategies address displacement risk
by preserving at-risk affordable housing units,
focusing on ensuring tenants understand their rights,
mediating conflict between tenants and landlords,
and expanding homeownership for Hispanic/Latino
residents:

B.4. At-risk Affordable Housing. Preservation of
at-risk affordable housing through the participation
from agencies or funding assistance… The City will
seek participation from agencies interested in
purchasing and/or managing units at-risk... the City
will work with tenants to provide education regarding
tenant rights and conversion procedures pursuant to
California law.

C.1. Fair Housing Information. Continue to
distribute Fair Housing brochures and booklets
indicating what the Fair Housing laws are and where
advice, assistance and enfor
cement activities can be
obtained… These efforts will also focus on special
needs population groups that might face housing
discrimination, such as farmworkers and persons
with disabilities. Increase educational outreach
efforts by providing fair housing information in
English and Spanish whenever feasible.

C.2. Fair Housing Open House. Support Legal
Services of Northern California’s Annual Fair
Housing Open House for rental property owners and
various social services organization and agencies to
discuss mechanisms to evaluate tenant applications
according to fair housing law. Increase educational

- Preserve 150 at-
risk affordable
housing units
- 20 percent
reduction in
cases of housing
discrimination
- 10 percent
increase in
homeownership
among
Hispanic/Latino
residents

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Table 1-1: Factors that Contribute to Fair Housing Issues and Implementation Programs to AFFH AFH Identified
Fair Housing
Issue
Contributing Factors Implementation Programs
Metrics
outreach efforts by providing fair housing information
in English and Spanish whenever feasible.

C.6. Fair Housing Hotline Project. Affirmatively
further fair housing by contracting with the Fair
Housing Hotline Project provided through Legal
Services of Northern California…
C.7. First Time Homebuyer Program. Continue to
support a First Time Homebuyer program to support
and increase housing opportunities for first time
homebuyers…Provide program information in
Spanish as an effort to increase homeownership
among Hispanic/Latino residents.

C.8. Homebuyer Education and Financial
Literacy. Partner with the Housing Authority and
non-profit organizations to conduct homebuyer
education and financial literacy workshops in an
effort to expand access to homeownership, with an
emphasis on homeownership among Hispanic/Latinx
residents.

Other General Plan Programs Addressing Fair Housing and Environmental Justice The General Plan is an integrated document in which the Housing Element is a required element that must be internally consistent with goals, policies, and programs contained other Elements.

Therefore, goals, policies and programs contained in other elements will also serve to address housing. The following is a listing of those programs t hat are aligned with the Housing Element and Affirmatively Furthering Fair Housing:
• Program 2.18 - Continue to apply for grants to allow streetscape improvements to Main Street, West Main Street, East Street, Court, Street, Kentucky Avenue, and Gibson Road.

Such improvements will provide updated infrastructure, improve mobility options, and reduce the cost burden on new affordable housing development. • Program 3.1 - Develop an active transportation plan to guide development and maintenance of Woodland’s bicy cle and pedestrian network and promote active transportation modes.
• Program 3.3 - Assess the feasibility of repurposing abandoned rail lines and relocating existing rail lines to the east of the City. Removing tracks along East Main Street will significantly benefit areas located at the Northeast corner of Main Street and East Street. • Program 5.1 - Create and maintain a central directory of youth programs serving woodland. Ensure the directory is accessible online.
• Program 5.2 - Complete the draft Parks Recreation and Community Services Master Plan. The plan shall include the provision for development of new parks with new

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development and the development of parks to address existing deficiencies. It shall also include provisions for community gardens and urban farms. • Program 5.4 - Target increased participation in existing recreation programs, and increase the number of subsidized program spots available for lower income residents. • Program 5.13 - Develop a master plan for the city’s broadband network. • Program 6.1 - Collaborate with Yolo County Health and Human Services Agency to review existing health and community data. Develop and implement new programs to better meet the needs of the Woodland community.
• Program 6.2 - Implement as feasible Spanish translation for all City services and materials.
• Program 6.7 - Provide information about federal food assistance programs. Maintain handouts and/or brochures.
• Program 6.9 - Partner with the Woodland Joint Unified School District, Yolo County Health and Human Services Agency, Cooperative Extension, Yolo Food Bank, and other organizations to establish higher nutrition standards, to incorporate culturally sensitive options, continue to use appropriate sites for school gardens, continue the Farm to School program.

Section 2 Projected Housing Need
State Housing Element law (Government Code § 65580 et. seq.) requires regional councils of governments to identify for each city and county its "fair share allocation" of the Regional Housing Needs Determination (RHND) provided by the California Department of Housing and Community Development (HCD). The Sacramento Area Council of Governments (SACOG), the council of governments for the Woodland area, adopted the Regional Housing Needs Plan (RHNP) for this planning period in March 2020. SACOG took into account several factors in preparing the RHNP, including projected households, job growth, and regional income distribution. In turn, each city and county must demonstrate the capacity to accommodate their local share of regional housing needs in the community’s housing element. Each jurisdiction’s responsibility for meeting the overall regional housing need is established as a Regional Housing Needs Allocation or RHNA.

SACOG’s methodology to allocate RHNA assignments considered three key adjustment factors:

Regional Income Parity , Affirmatively Furthering Fair Housing, and Jobs Housing Fit. Regional income parity considered the existing proportion of lower income households in a jurisdiction.

Jurisdictions with a higher-than-average proportion of lower income households received a downward adjustment of lower income RHNA units. The analysis for Affirmatively Furthering Fair Housing considered the proportion of existing homes in high-opportunity areas. Jurisdictions with a higher-than-average proportion of existing units in high- opportunity areas received an upward adjustment of lower income RHNA units. Finally, the Jobs Housing Fit analysis compared the ratio between low-wage workers to the number of housi ng units affordable to low -wage workers in

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each jurisdiction. Jurisdiction with a higher-than-average ratio received an upward adjustment of lower income RHNA units. Woodland had a higher -than-average proportion of existing lower income households, a lower-than-average proportion of high opportunity units, and a higher-than- average ratio of low -wage jobs ( <$2,300/month) compared to eligible low -income units ($1,000/month). As a result, Woodland’s percentage allocation of lower income units was reduced below the regional average of 40.7 percent to 34.4 percent. Of the 3,087 total RHNA allocation, 1,062 units are lower income, a reduction of 194 units from average.

The projected housing needs are broken down by income category based on definitions in the California Health and Safety Code (Section 50079.5). HCD calculates “extremely low”, “very low”, “low”, “median”, “moderate”, and “above moderate” income limits, and publishes these limits at the county level. Yolo County’s 2020 income limits are shown in Table 2-1.

Table 2-1: Yolo County 2020 Income Limits
Number of Persons in
Household 1 2 3 4
Extremely Low $19,450 $22,200 $25,000 $27,750
Very Low $32,400 $37,000 $41,650 $46,250
Low $51,800 $59,200 $66,600 $74,000
Median $64,750 $74,000 $83,250 $92,500
Moderate $77,700 $88,800 $99,900 $111,000

The RHNA for Woodland is shown in Table 2-2. The City has a total allocation of 3,087 units for the October 31, 2021, to October 31, 2029 planning period of which 1,064, or 34.4 percent , are allocated to very low- and low-income households.

Table 2-2: 6th Cycle RHNA
Woodland Yolo County SACOG
Area/Income Number Percent Number Percent Number Percent Total 3,087 100% 15,242 100% 153,512 100%
Extremely Low1 331

21.5%
1,834

24.1%
19,499

25.4%
Very Low 332 1,835 19,500
Low 399 12.9% 2,211 14.5% 23,503 15.3%
Moderate 601 19.5% 2,777 18.2% 26,993 17.6%
Above Moderate 1,424 46.1% 6,585 43.2% 64,017 41.1%
NOTE - The Unincorporated area of Yolo County excludes group quarters units (aka student only housing) which are not included in the RHNA process. Yolo County does not have land use authority on UC property.

1. Assumes 50% of the Very Low Income RHNA are for Extremely Low-Income households.

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The City of Woodland is not responsible for the actual construction of these units. Woodland is, however, responsible for creating a regulatory environment in which the private market could build unit types included in their State housing allocation. This includes the creation, adoption, and implementation of General Plan policies, zoning standards, and/or economic incentives to encourage the construction of various types of units.

Section 3 Housing Resources
The following section provides an overview of the resources available to support the continued development, preservation, and rehabilitation of housing in Woodland. It includes a summary of vacant land available to accommodate future housing in the city. The full site inventory analysis is in Appendix C. This section also includes a list of federal, state, and local programs that provide financial assistance to support the City in meeting its housing goals.

3.1 Land Resources
A critical part of the Housing Element is the site inventory, which identifies a list of sites that are suitable for future residential development. State law mandates that each jurisdiction ensure availability of an adequate number of sites that have appropriate zoning, development standards, and infrastructure capacity to meet its fair share of the regional housing need at all income levels.

The inventory is a tool that assists in determining if the jurisdiction has enough land to meet its RHNA given its current regulatory framework. The 6
th Cycle includes new criteria to determine
whether or not sites are suitable for residential development, the criteria are significantly more complex and strict than in previous cycles. The new criteria are due to laws passed after the last housing element cycle, including the following:
• Infrastructure requirements (AB 1397, 2017). Provides infrastructure requirements for sites.
• Suitability of nonvacant sites (AB 1397, 2017). Regulates and requires further justification for the feasibility of redevelopment of nonvacant sites. • Size of site requirements (AB 1397, 2017). Sites for lower -income housing should be on sites between 0.5 acres and 10 acres in size.
• Sites identified in previous housing elements (AB 1397, 2017). Vacant sites used in two consecutive housing elements must meet certain criteria.

Identification of Sites Suitable for Housing
The sites identified in the Site Inventory are comprised of vacant sites throughout the City of Woodland. Each site has undergone an assessment to determine development potential , residential unit capacity given zoning designations and residential density standards, as well as development feasibility given flood zone limitations, infrastructure availability, and site access .

For more information see Appendix C: Site Inventory.

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Summary of Adequate Sites
Table 3-1 provides a summary of the sites within the 6 th cycle inventory, organized by income category. The City currently (2022) has land to accommodate 70 units above the required RHNA of 3,087 units, and will have 907 units of excess capacity once the Research and Technology Park Specific Plan Area is annexed. While the inventory shows a deficit of 195 above moderate- income units, the surplus of 240 units in the moderate -income category can be applied to the above moderate-income RHNA, therefore demonstrating adequate sites. In addition, as part of the City’s Comprehensive Zoning Code update it is anticipated that additional inventory will be added with the proposed rezone of commercial land to mixed use up to 40 du/ac and a rezone of R-2 land area to Low Medium, potentially increasing allowed density from 8 du/ac to 15 du/ac.

The inventory includes 29 sites used in the 4 th cycle (but not used in the 5 th) and four sites that were identified in the 5th cycle Housing Element (but not the 4th Cycle) that are still vacant as of July 2021. However, not all of these previously identified sites are counted toward the lower - income RHNA, and only those used previously that are counted again toward the lower -income RHNA are subject to by-right housing provisions of Government Code Section 65583.2 (c).

Table 3-1: Summary of 6th Cycle Site Inventory
Very Low and
Low-Income
Moderate
Income
Above Moderate-
Income
Total
RHNA 1,062 601 1,424 3,087
Pipeline Projects 189 74 269 532
Remaining RHNA 873 527 1,155 2,555
Realistic Unit Capacity 810 749 959 2,518
ADU and Multi-generational
Housing Projection
88 18 1 107
Total Capacity 1,087 841 1,229 3,157
Excess Capacity Above RHNA 25 240 -195 70
Future Capacity
Research and Technology Park
Specific Plan
279 279 279 837
Total Capacity with
Annexation of Research and
Technology Park Specific Plan
1,366 1,120 1,508 3,994

The site inventory reflects vacant land across the city of Woodland. Many of the sites are located along Kentucky Avenue, Main Street, East Street, and in the Spring Lake Specific Plan area. A detailed list of the sites by APN is available in Appendix C. These sites are vacant, have appropriate utilities available and otherwise meet the state requirements per Gov. Code, § 65583.

These identified sites do not represent the full inventory of vacant and underutilized sites in Woodland but are sites that are considered the most appropriat e for residential development in the upcoming planning period.

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3.2 Financial and Administrative Resources
There are a variety of federal, state, and local resources available to support the City implementing its housing strategy. The following subsection contains a list of financial, administrative, and other resources to help the City address its housing needs. Availability of these tools is dependent on governmental priorities, legislation, and continued funding, which are subject to change at any time.

Federal
HOME Program: Participating jurisdictions may use HOME funds for a variety of housing activities, according to local housing needs. Eligible uses of funds include tenant -based rental assistance; housing rehabilitation; assistance to homebuyers; and new construction of housing. HOME funding may also be used for site acquisition, site improvements, demolition, relocation, and other necessary and reasonable activities related to the development of non-luxury housing. Funds may not be used for public housing development, public housing operating costs, or for Section 8 tenant-based assistance, nor may they be used to provide non-federal matching contributions for other federal programs, for operating subsidies for rental housing, or for activities under the Low- Income Housing Preservation Act.

CDBG: The CDBG program, administered by the U.S. Department of H ousing and Urban Development (HUD), allows the City of Woodland to issue grants to local organizations for the implementation of eligible CDBG activities such as affordable housing, construction or improvement of public facilities and infrastructure, economic development, the provision of public service, revitalization efforts, and other activities that benefit low and moderate-income individuals and areas. The City of Woodland received $817,451 in FY 2020-21.

Section 108 Loan Guarantee Program: Allows CDBG entitlement jurisdictions to leverage their annual grant allocations to access low -cost financing for capital improvement projects. Eligible activities include housing, economic development, public facility, and infrastructure. This program is often used to catalyze private investment in underserved communities or as gap financing.

Section 811 Project Rental Assistance: HUD offers long -term project-based rental assistance through a NOFA published by the California Housing Finance Agency (CalHFA).

Emergency Solutions Grants (ESG) Program: This program provides funding for cities, counties, and states to (1) engage homeless individuals and families living on the street; (2) improve the number and quality of emergency shelters for homeless individuals and families; (3) help operate these shelters; (4) provide essential services to shelter residents, (5) rapidly rehouse homeless individuals and families, and (6) prevent families/individuals from becoming homeless.

Low-Income Housing Preservation and Residential Home Ownership Act (LIHPRHA): This program requires all eligible HUD Section 236 and Section 221(d) projects at risk of conversion to market-rate rentals from mortgage pre -payments be subject to LIHPRHA incentives, which include subsidies to guarantee an eight percent annual return on equity.

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Low-Income Housing Tax Credit: Administered through the California Tax Credit Allocation Committee (TCAC), the Low -Income Housing Tax Credit (LIHTC) subsidizes the acquisition, construction, and rehabilitation of af fordable housing by providing a tax credit to construct or rehabilitate affordable rental housing for low-income households.

Continuum of Care (CoC) Program: The Continuum of Care (CoC) Program is designed to promote communitywide commitment towards ending homelessness. It provides funding to nonprofits, State, and local governments to provide shelter and services to people experiencing homelessness. Per HUD’s 2019 Continuum of Care Program Funding Awards, Davis, Woodland/Yolo County CoC received $450,287 for Permanent Supportive Housing and $66,282 for Transitional Housing.

U.S. Department of Agriculture (USDA) Housing Programs: This program provides homeownership opportunities for individuals and below market -rate loans/grants to public and non-profit organizations for new construction, preservation, or rehabilitation of farmworker/rural multi-family rental housing.

State
Affordable Housing and Sustainable Communities Program (AHSC): Administered by the Strategic Growth Council, this program provides grants and/or loans to fund land- use, housing, transportation, or land preservation projects that support infill and compact development that reduce greenhouse gas emissions.

CalHome: HCD provides grants to local public agencies and non- profit housing developers to assist first -time homebuyers with down payment assistance through deferred- payment loans, rehabilitation, homebuyer counseling, self -help mortgage assistance, or other technical assistance. $57 million available in state CalHome program.

California Emergency Solutions and Housing (CESH): This program provides funds for a variety of activities to assist persons experiencing or at risk of homelessness, such as housing relocation and stabilization services (including rental assistance), operating subsidies for permanent housing, flexible housing subsidies, emergency housing operating support, and homeless delivery systems.

Homekey: This program provides funding to protect Californians experiencing homelessness who are impacted by COVID-19.

Housing for a Healthy California (HHC) Program: This program creates supportive housing for recipients of or those eligible for health care provided through the California Department of Health Care Services’ Medi-Cal program.

Housing Navigator’s Program: This grant program funds housing navigators to help young adults aged 18 to 21 years secure and maintain housing, with priority for individuals in the foster care system.

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Infill Infrastructure Gran t Program (IIG): This program promotes infill housing development by providing grant funding, in the form of gap assistance, for infrastructure improvements required for qualifying multi-family or mixed-use residential development.

Joe Serna, Jr. Farmwork er Housing Grant (FWHG) Program: This program provides deferred payment loans for both owner-occupied and rental housing for agricultural workers, with a priority for lower income households.

Local Housing Trust Fund (LHTF) Program: This program provides matching funds to local or regional housing trust funds for the creation, preservation, and rehabilitation of affordable housing, transitional housing, or emergency shelters.

Mobilehome Park Rehabilitation and Resident Ownership Program (MPRROP): This program provides financing to support the preservation of affordable mobilehome parks through conversion of the park to an ownership model.

Multifamily Housing Program (MHP): This program provides deferred payment loans for the construction, preservation, and rehabilitation of permanent and transitional rental housing for lower-income households.

National Housing Trust Fund: This program provides deferred payment or forgivable loans for the construction of permanent housing for extremely-low income households. The covenant is for 55 years.

Predevelopment Loan Program (PDLP): This program provides financing to cover pre- development costs to construct, preserve, or rehabilitate assisted housing.

Supportive Housing Multifamily Housing Program (SHMHP): This program provides low-interest deferred loan payments to developers building affordable rental housing that contain supportive housing units.

Transit-Oriented Development (TOD) Housing Program: This program provides low-interest loans as gap financing for higher density affordable rental housing near transit.

Veterans Housing and Homelessness Prevention Program (VHHP): This program supports the acquisition, construction, rehabilitation, and preservation of affordable multi -family housing for veterans and their families.

Golden State Acquisition Fund: This $93 million fund provides low -cost financing aimed at supporting the creation and preservation of affordable housing across the state.

California Housing Finance Agency (CalHFA): CalHFA offers a variety of low-cost loan programs to support the development of affordable multi-family rental housing, mixed-income housing, and special needs housing.

California Housing Finance Agency (CalHFA), Mortgage Credit Certificate Program: The MCC program is a homebuyer assistance program designed to help lower‐income families afford home ownership. The program allows home buyers to claim a dollar‐for‐dollar tax credit for a portion of

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mortgage interest paid per year, up to $2,000. The remaining mortgage interest paid may still be calculated as an itemized deduction.

Local
Yolo County Housing: Yolo County Housing is dedicated to providing quality affordable housing and community development services to those within its service area. It administers the Housing Choice Voucher Program.

City of Woodland Affordable Housing Ordinance: The City updated the ordinance in 2020 to expand its applicability citywide, except in Spring Lake. The propo sed amendments attempt to alleviate any burden and facilitate overall housing production and provide temporary relief from the standard provisions of the Affordable Housing Ordinance for two years. Projects over 81 units require 10 percent dedicated as affordable to low-income households, removing the requirement for very low-income. In order to incentivize higher density projects, development projects shall be required to meet a five percent low-income requirement if they are developed to a level of at least 95 percent of the maximum allowed density. In the event of project infeasibility, the City allows for payment of standard in-lieu fees.

Spring Lake Specific Plan Inclusionary Units: As stated in the SLSP, developers of a multi-family project are required to provide at least twenty percent (20%) of the units on-site affordable to and occupied by very low -income households and ten percent (10%) of the units affordable to and occupied by low-income households. Alternatively, the developers may make twenty-five percent (25%) of the units affordable to and occupied by very low-income households.

Spring Lake Scattered Site Program: This program levies an “offsite” fee of $1,100 per market rate.

Private Resources
California Community Reinvestment Corporation ( CCRC): CCRC is a non -profit, multi -bank lending consortium providing financing for multifamily affordable rental housing throughout the state. CCRC specializes in projects for families, seniors, citizens with special needs, and mixed- use developments.

Federal National Mortgage Association (Fannie Mae): Fannie Mae is a government -sponsored enterprise that increases the number of lenders in the mortgage market by supporting the secondary mortgage market. Fannie Mae provides a variety of loans for single- and multifamily housing, and has programs specifically designed for affordable housing.

Federal Home Loan Mortgage Corporation (Freddie Mac): Freddie Mac operates similarly to Fannie Mae and also offers loans for affordable multifamily housing.

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3.3 Opportunities for Energy Conservation
The cost of energy can greatly impact housing affordability, as energy costs can constitute a significant portion of total housing costs. High energy costs also particularly impact low -income households that are less likely to have the ability to cover increased expenses.

Pacific Gas and Electric (PG&E) provides gas and electricity services for the City of Woodland.

PG&E assists low-income, disabled, and senior citizen customers through several programs and community outreach projects, including:

CARE (California Alternate Rates for Energy): The CARE program provides a 20 percent discount on monthly bills for qualified low- or fixed-income households and housing facilities. Qualifications are based on the number of people living in the home and total annual household income.

FERA (Family Electric Rate Assistance): Family Electric Rate Assistance is PG&E’s rate reduction program for large households of three or more people with low- to middle-income.

Energy Partners Program: The Energy Partners Program provides qualified low -income customers free weatherization measures and energy -efficient appliances to reduce gas and electricity usage.

Medical Baseline Allowance: Residential customers can get additional quantities of energy at the lowest (baseline) price. To qualify for Medical Baseline, a California- licensed physician must certify that a full-time resident in the home has a serious medical condition such being dependent on life-support equipment while at home.

Low-Income Home Energy Assistance Program (LIHEAP): The program is funded by the federal government and the State Department of Community Services & Development (CSD) administers LIHEAP. The federal Department of Health and Human Services distributes funds to states annually to assist with energy bills and offset heating and/or cooling energy costs for eligible low- income households. California’s annual share is approximately $89 million which CSD distributes to contracted community energy service providers. Active. During March 2020, the CARES Act allocated California an additional $49 million to supplement its LIHEAP program, which totaled $203 million for Federal Fiscal Year 2019-2020.

Relief for Energy Assistance through Community Help (REACH): This is a one -time energy - assistance program sponsored by PG&E and administered through the Salvation Army from 170 offices in Northern and Central California. Those who have experienced an uncontrollable or unforeseen hardship may receive an energy grant of up to $300. Generally, recipients can receive REACH assistance only once within a 12-month period, but exceptions can be made for seniors, the physically challenged, and the terminally ill.

Business Rebates: Companies can qualify for rebates on energy-efficient products.

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20 | City of Woodland General Plan 2035
Other conservation program includes:

California Department of Community Services & Development Programs, Low -Income Weatherization Program (LIWP) : California’s Low -Income Weatherization Program (LIWP) provides low -income households with solar photovoltaic (PV) systems and energy efficiency upgrades at no cost to residents. LIWP is the only program of its kind in California that focuses exclusively on serving low-income households with solar PV and energy efficiency upgrades at no cost. The program reduces greenhouse gas emissions and household energy costs by saving energy and generating clean renewable power. LIWP currently operates three program components: Multi -Family ( $63.9 million), Community Solar ( $2.05 million), and Farmworker Housing ($10.7 million). According to CDS’s Nov. 2020 Low -Income Weatherization Program Impact Report, LIWP has received $212 million from the Greenhouse Gas Reduction Fund since 2014. Note: The multi-family energy efficiency & renewables program component is estimated to end in June 2022.

California Public Utilities Commission, Energy Savings Assistance Program (ESA): ESA provides no-cost weatherization services to low -income households who meet the CARE income guidelines. Services provided include attic insulation, energy efficient refrigerators, energy efficient furnaces, weatherstripping, caulking, low-flow showerheads, water heater blankets, and door and building envelope repairs which reduce air infiltration.

Federal Housing Administration, Energy Efficient Mortgage Program (EEM): This program helps families save money on their utility bills by enabling them to finance energy efficient improvements with their FHA-insured mortgage. The EEM program recognizes that an energy-efficient home will have lower operating costs, making it more affordable for the homeowners. Cost-effective energy improvements can lower utility bills and make more income available for the mortgage payment.

Yolo Energy Watch (YEW): This program helps Yolo County residents, businesses, nonprofits, and local governments implement energy savings measures, leading to reduced energy usage, lower utility bills, and fewer greenhouse gas emissions. Active.

Tree Shade Rebate: Under this program, the City will reimburse the purchase price of the residential street tree(s) up to $75 per address.

Section 4 Housing Plan
The implementation plan of the Housing Element serves as the City’s strategy for addressing its housing needs. This section describes the housing goals, policies, and programs of the Housing Element for the City of Woodland.

Goals are aspirational purpose statement s that indicate the City’s direction on housing -related needs. Each goal encompasses several policies, which are statements that describe the City’s preferred course of action among a range of other options. Each goal also includes programs, which are actionable steps taken to implement the policies. Some programs contain quantified

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General Plan 2035 City of Woodland | 21
objectives, which refer to the number of units that are expected to be constructed, preserved, or rehabilitated through the program during the planning period. These quantified objectives represent measurable outcomes that can be used to benchmark the success of each program.

This Housing Element contains institutional changes intended to significantly increase the amount and type of housing for all income levels in Woodland. These efforts are expected to be initiated throughout the planning period, which is from May 15, 2021 to May 15, 2029. In accordance with State law, the City will also evaluate the progress and effectiveness of these programs on an annual basis. Together, these initiatives reflect the City’s commitment to increasing affordable housing and improve existing housing conditions.

Goal A: Development of Housing
Development of Housing. To promote the provision of adequate housing for all persons in the City, at all income levels, including those with special housing needs and to emphasize the basic human need for housing as shelter.

Policies:

1. Increase Development Certainty. The City shall employ a variety of zoning tools, such as objective standards and form -based code, in order to facilitate and streamline the review of residential projects to create sense of certainty in the development approval process while increasing the quality of design and development.

2. Minimize Development Constraints. The City shall regularly evaluate the presence of development constraints, including regulatory, environmental, or market-based, and when possible, identify programs to alleviate or minimize identified constraints.

3. Adequate Sites to Accommodate New Housing Needs. Residential Land. The City shall ensure sufficient land for residential development at all times during the planning period, consistent with the City’s fair share obligation, that promotes efficient use of land and reduces significant environmental impacts.

4. Variety. The City shall ensure that there is sufficient land zoned for a variety of housing types, residential densities, and housing prices with convenient access by various travel modes to services, employment, recreation areas, schools, parks, and other community amenities.

5. Private and Nonprofit Participation in Housing Programs. The City shall encourage private and nonprofit housing builders and developers to participate in federal, State, or other programs that assist in providing and maintaining housing affordable to lower income and special needs groups consistent with the General Plan and development regulations.

6. City Participation in Housing Programs. The City shall participate, whenever eligible, in federal, state, or other programs that assist in providing and maintaining housing affordable to lower income and special needs groups.

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22 | City of Woodland General Plan 2035

7. Regional Coordination. The City shall continue to work cooperatively with neighboring cities, Yolo County, and the Sacramento Area Council of Governmen ts (SACOG) to ensure that the region addresses its fair share of affordable housing and promotes sustainable land use and transportation planning.

8. Cooperation. The City shall cooperate with and seek the advice of developers, builders, financial institutions, community groups, nonprofit agencies, and interested community members on housing needs and the solutions to housing problems. The City can also actively engage with eligible religious institutions to encourage the development of affordable housing units under the provisions of SB899.

9. Infill Housing Development . The City shall continue to promote infill housing development in appropriate locations.

10. Age in Place. The City shall encourage housing options that allow residents to age in place such as multi -generational housing, multi -family housing, senior housing, and residential care.

11. Homeless, Transitional, and Special Needs Housing Review and Coordination. The City shall periodically review homeless, transitional housing, and other special housing needs with Yolo County and other cities in the county, and participate in coordinated programs with other public agencies and nonprofit organizations to meet identified needs.

12. Provision for Affordable Housing. The City shall continue to require the provision of affordable housing as a component of market-rate projects, as codified in Chapter 15.16 of the municipal Code. The City shall continue to implement the affordable housing requirements of the Spring Lake Specific Plan as applicable.

13. Monitoring and Reporting. The City shall monitor and annually report to the City Council on the number of affordable ownership units constructed and any converted to unrestricted market-rate units.

14. Inclusionary Housing. The City shall strive to ensure the effectiveness and adequacy of the Affordable Housing Ordinance and make modifications as appropriate.

15. Public Land for Affordable Housing. The City shall inventory surplus public land, give first priority to affordable housing, and write down the cost of the land to provide additional subsidy for affordable housing purposes.

16. Housing Priority. The City shall prioritize processing housing applications and provision of services to projects that provide for affordable housing.

17. Equitable Neighborhoods. The City shall take meaningful actions to allow for a greater variety of housing types in residential neighborhoods to create more inclusive neighborhoods and affirmatively further fair housing.

18. Invest in Historically Underserved Areas. The City shall continue to invest in historically underserved areas of the city to transform “low resource areas” into areas of opportunity.

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General Plan 2035 City of Woodland | 23
Implementation Programs
Implementation Program Primary
Responsibility Timeframe Objective
A.1. Adequate Sites Monitoring
As part of the Code update, ensure adequate zoning is maintained across all sites identified in the site inventory to accommodate the City’s RHNA at all income levels.

Consistent with State law, require that any request to lower the minimum density of a site that is counted towards meeting the City’s RHNA shall include findings that justify the request, and must demonstrate the reduction is consistent with the Housing Element and the remaining sites identified in the Housing Element will be adequate to accommodate the remaining share of the City’s RHNA, or demonstrate the City has identified alternative sites. (Programs A1 and A7 combined) Community
Development
Department
Within three years
following adoption of
the Housing Element
Maintain adequate
capacity to
accommodate 1,062
lower-, 601 moderate-,
and 1,424 above
moderate-income units
citywide.

A.2. Comprehensive Zoning Code Update to Facilitate Housing and Remove Constraints. Utilize SB2, LEAP, and REAP funding to ensure a complete update to the City’s Zoning Code to streamline and facilitate housing production and variety.  Consider minimum development densities or other criteria on identified housing sites to ensure unit estimates are met.
 Provide expanded residential development opportunities, including allowing residential uses in the Community Commercial Zone and increasing the allowed density in some low-density areas to low-medium and medium density, (as originally allowed in the prior zoning code and 2035 General Plan).  Update the Zoning Code standards and review procedures to facilitate infill development, provide objective standards, and streamline new housing development.
 Consider amendments to allow duplex/triplex/and other unit types in moderate and high resource areas to affirmatively further fair housing. (If amendments are not feasible, develop alternative strategy to increase access to housing in high opportunity areas.)
 Amend the Code consistent with Health and Safety Code Section 17021.5 and 17021.6 to further facilitate housing for farmworkers.
 Incorporate sustainability, water conservation, and climate adaptability standards.  Incorporate Universal Design requirements.
 Prepare a new code that is user friendly and easy for all users to understand and navigate, without staff assistance.

Community
Development
Department
September 2023
150 new residential
units as a result of all
code updates. Includes
at least 5 new missing
middle units. Code
changes will provide
updates citywide with
an emphasis on
increasing the amount
and intensity of
potential residential
development in all
zones and
neighborhoods.

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24 | City of Woodland General Plan 2035
Implementation Program Primary
Responsibility Timeframe Objective
A.3. Research and Technology Park Specific Plan Annexation Annex the Research and Technology Park Specific Plan Area. If the annexation cannot be completed within three years, the City will identify and rezone additional sites to address the shortfall of sites to accommodate the City’s RHNA. The rezoning program will comply with by-right and density requirements, pursuant to Government Code section 65583.2, subdivisions (h) and (i).

Community
Development
Department
Within three years
following adoption of
the Housing Element
Capacity to
accommodate 837
units at various income
levels during the
planning period,
including at least 160
lower-income units.

A.4. Redevelopment of Non-Vacant Sites
Compile and maintain a list of non-vacant sites that are candidates for redevelopment and assess opportunities and constraints to redevelopment. Notify owners that their property may be eligible for redevelopment and the City will assist in developing, including technical assistance.

Community
Development
Department
Within 12 months
following adoption of
the Housing Element
Assist three (3)
property owners with
redevelopment of on
non-vacant sites
A.5. Maintain and Strengthen the Affordable Housing Ordinance Regularly review the Affordable Housing Ordinance to identify opportunities to better support affordable housing production goals and affirmatively further fair housing while ensuring any changes do not pose constraints to housing production.

Community
Development
Department
Review Ordinance
every two years
300 lower-income
housing units citywide
A.6. Farmworker Housing Support
Support developer efforts to obtain financial and technical assistance from federal and state sources to develop housing meeting the needs of local farmworkers. Potential funding and resources include HCD’s Office of migrant Services, the Joe Serna, Jr.

Farmworker Housing Grant Program, the California Tax Credit-Allocation Committee’s Farmworker Housing Assistance Program, and the USDA Rural Development Program.

Community
Development
Department
Provide financial and
technical assistance
annually, as needed
50 units of farmworker
housing. Depending on
available sites
farmworker housing
may be provided
citywide.

A.7. Density Bonus Ordinance
Amend the City’s Density Bonus ordinance to comply with the latest changes to State law. Continue to regularly promote the use of the City’s Density Bonus Incentive Program as contained in Section 17.104.070 of the Zoning Ordinance to qualified or potential applicants. Bonus incentives are available to developers for including lower- income units in their projects throughout the city. The City will proactively contact housing developers to advertise the Density Bonus Program. The City will provide a one-page fact sheet that summarizes the Program and options of density bonuses for distribution to developers at the City’s permit counter.

Community
Development
Department
Amend Ordinance
within one year of
Housing Element
adoption. Prepare a
one-page fact sheet
complete by
December 2022. .

Continue to monitor
changes in State law
and amend ordinance
annually, as
necessary
30 lower income units
throughout the city.

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General Plan 2035 City of Woodland | 25
Implementation Program Primary
Responsibility Timeframe Objective
A.8. Provide Assistance and Incentives to Facilitate Affordable Housing The City shall continue to actively assist affordable housing developers with the construction, preservation, or conservation of extremely low, very-low, low-income, and moderate-income units. Priority shall be given to projects that include extremely low- income units. Assistance may include the following:

A) Continue to offer incentives to developers of affordable housing, such as streamlined development review, fee deferral to certificate of occupancy, option to pay in lieu fees for inclusionary units, use of housing trust funds to off-set and/or defer all or a portion of City development fees; waiver or modification of City development standards for projects qualifying for density bonus. Incentives will be provided on an ongoing basis as eligible projects are submitted for consideration and will be provided to eligible projects citywide with a goal of providing a variety of affordable housing throughout the community.

B) Provide assistance to developers of affordable housing which may include pre- application design consultation, streamlined review, and support for funding efforts to obtain federal, state, or local financing and/or subsidies.

Community
Development
Department
As projects are
proposed
Provide incentives to
support 200 lower-
income units, including
40 ELI units,
throughout the city A.9. Annual Progress Reports
Annually review accomplishments in implementing the Housing Element and document these accomplishments in an Annual Progress Report, and present findings to the City Council. The City Council shall hold a meeting each year, per Section 65400 of the Government Code, to review accomplishments in implementing the Housing Element and document these accomplishments in an Annual Progress Report, and present findings to the City Council.

Community
Services and
Community
Development
Departments
Annually
A.10. Seek Funding for Affordable Housing
The City shall continue to seek funding in order to provide financing to assist housing construction of lower-income units that serve HCD-identified special needs groups, including extremely low-income (ELI) households. Funding sources may include City of Woodland Affordable Housing In-Lieu Fees, Spring Lake Affordable Housing Off-Site Fees, Land dedications, as well as Home, and other federal and State sources. Priority shall be given to projects that include extremely low-income units. The City shall develop criteria for prioritizing use of City funds.

Community
Services
Department
Seek funding
annually. Develop a
list of criteria for use
of City Housing Trust
Funds by December
2022
Obtain funding to
support 200 lower-
income units, including
40 ELI units,
throughout the city.

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Implementation Program Primary
Responsibility Timeframe Objective
A.11. Homeless Action Plan
Continue to implement the strategies outlined in the City’s Homeless Action Plan, which includes increasing the availability of services and increasing Permanent Supportive Housing, as well as facilitate the provision of emergency shelter services through its participation in the countywide Homeless Coordination Project that provides services to the homeless in Yolo County. The Project includes support of the Cold Weather Shelter.

Community
Services
Department
Ongoing
Continued support for
countywide efforts to
meet the needs of
unhoused residents.

A.12 Support Rehousing Efforts within the Community
a) Facilitate full development of the East Beamer Way Emergency Shelter and Neighborhood Campus Project that includes 100 emergency shelter beds began operating January 2021,
 A total of 60 units of permanent supportive housing are under construction.  Future construction for Walters House residential treatment facility will include 60 beds of temporary supportive housing, wrap around services, community campus facilities including meeting rooms and community garden.  A future second phase of emergency housing is proposed. b) Continue to facilitate establishment of supportive or transitional housing within the community including establishment of 50 supportive housing units in the Downtown by Fourth and Hope, as well as continued support for existing and new facilities.

Community
Development and
Community
Services
Departments
Ongoing
Facilitate full
development of the
East Beamer Way
Campus (100
emergency shelter
beds, 60 units of
permanent supportive
housing and 60 beds
of temporary
supportive housing.

Support for at least 50
supportive or
transitional housing
units in the community
at large.

A.13. Accessory Dwelling Units and Multi-generational Units Continue to encourage new projects to incorporate accessory dwelling units (ADUs) or multi-gen units that can be utilized as ADUs in the future. Continue to post information about ADUs on the City's website and offer technical assistance to homeowners regarding standards, application, and permit requirements. The City shall develop an ADU and multi-generational unit monitoring project that will track and monitor both production and affordability. Should either production or affordability be below anticipated levels, taking into account the broader market conditions, the City shall take actions within six months to facilitate both continued production and affordability of ADUs and multi-generational units. The extent of the action taken will depend on the degree of difference from the anticipated objective. The City will provide approved off- the-shelf ADU plans on the City’s web page by December 2023.

Community
Development
Department
Update information
on City website
annually or as
needed; provide ADU
plans by December
2023.

Monitor production
and affordability of
ADUs and multi-
generational units
every two years
beginning in 2023
with actions taken
within six months
60 ADUs and 67 multi-
generational units in
high and moderate
resource
neighborhoods

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General Plan 2035 City of Woodland | 27
Implementation Program Primary
Responsibility Timeframe Objective
A.14. Zoning for Emergency Shelters and Supportive Housing Amend the Zoning Code as follows to allow facilities for those experiencing homelessness: (See A.18)
 Allow emergency shelters by-right in at least one zone. Ensure that the selected zoning district provides adequate sites to accommodate an unmet need for 138 shelter beds.
 Amend the development standards in Chapter 17.152 to remove parking requirements for occupants of emergency shelters consistent with Government Code 65583
 Allow supportive housing by right in zones where multi-family and mixed uses are permitted, consistent with Government Code Section 65651.  Allow “low barrier navigation center” developments by right in mixed-use zones and nonresidential zones permitting multifamily uses, consistent with Government Code Section 65662.

Community
Development
Department
Within 12 months of
Housing Element
adoption
Achieve compliance
with State law;
138 emergency shelter
beds;
60 supportive housing
beds
A.15. Emergency Shelter Zoning in Specific Plans
Amend existing Specific Plans (including the Spring Lake Specific Plan) to clarify the Citywide Zoning Code applies if/when the Specific Plan does not comply with State law regarding special needs housing, including but not limited to: Emergency shelters, transitional and supportive housing, accessory dwelling units, and residential care facilities.

Community
Development
Department
Within 12 months of
Housing Element
adoption
Achieve compliance
with State Law
A.16. SB 35 Guidelines
Develop a written policy or project review and approval guidelines as appropriate to specify the SB 35 (2017) streamlining approval process and standards for eligible projects, as set forth under California Government Code, Section 65913.4. Expand the application of Objective Development Standards and streamlined review process from the Interim Zoning Ordinance to all districts that allow residential uses in the Comprehensive Zoning Code update.

Community
Development
Department
Provide a written
guidelines within 12
months of Housing
Element adoption.

Update the Zoning
Code by December
2022.

Achieve compliance
with State Law
A.17. Affordable Housing In-lieu Fee
Conduct an affordable housing analysis that will evaluate an affordable in-lieu fee payment based on square footage, with consideration for payment from non-residential development in addition to residential.

Community
Development
Department
December 2024
Achieve more
consistent flow of
funds into the Housing
Trust fund.

A.18. Evaluate Fees
Evaluate and amend the City’s cost recovery entitlement fees, including building, engineering, fire, and planning fees based on the Comprehensive Zoning Code Update.

Evaluate fees for affordable housing projects as part of this analysis.

Community
Development
Department
12 months after
Zoning Code Update
completed, or
December 2024.
20 units of affordable
housing

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Implementation Program Primary
Responsibility Timeframe Objective
A.19. Infrastructure Priority for Affordable Housing
Establish procedures for granting priority water and sewer service to developments with lower-income units in compliance with California Government Code Section 65589.7.

Community
Development
Department
Within 12 months of
Housing Element
adoption
Achieve compliance
with State Law
A.20. CEQA Review Process Transparency
Provide information on the City website and handouts at the public counted related to the CEQA review process and opportunities for CEQA streamlining.

Community
Development
Department
Within 12 months of
Housing Element
adoption
Provide transparency
in the CEQA Review
Process

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General Plan 2035 City of Woodland | 29
Goal B: Maintenance of Housing
Maintenance of Housing. To encourage the preservation, maintenance, and improvement of existing housing, especially affordable housing, and the replacement of unsafe or dilapidated housing.

Policies:

1. Housing Rehabilitation. The City shall continue to support rehabilitation of substandard residential units using federal and State subsidies for lower-income households.

2. Code Compliance Program. The City shall continue to implement a code compliance program to ensure identification, repair, rehabilitation, or demolition of unsafe or dilapidated housing.

3. Housing Conditions Survey. The City shall periodically conduct a sampl e survey of housing conditions in targeted neighborhoods based on code enforcement records to identify substandard residential units.

4. Code Enforcement. The City shall continue to track code enforcement cases to monitor progress in addressing substandard conditions.

5. Housing Retention Downtown Mixed Use. The City shall continue to support a mixture of residential and commercial uses in the downtown area that will allow housing to be retained or re-established.

6. Housing Preservation Subsidized Rental Housing. The City shall continue to monitor and work with owners of subsidized rental housing projects to ensure that they remain affordable to lower -income households or are replaced if converted to market rate housing.

7. Energy Conservation and Efficiency. The City shall promote greater energy conservation and efficiency in existing housing as a preservation strategy.

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Implementation Programs
Implementation Program Primary
Responsibility Timeframe Objective
B.1. Funding for Housing Rehabilitation and Maintenance Periodically review City eligibility for various federal and State programs that will provide rehabilitation and maintenance assistance for lower-income units and special needs groups. The City shall submit applications for programs for which the City is eligible, as appropriate.

Community
Services
Department
Annually evaluate
funding opportunities
Establish a housing
rehabilitation program, if
feasible.

Provide assistance to
rehabilitate 5 units within
lower resource areas.

B.2. Housing Conditions Survey
Continue to periodically gather information regarding the status of local housing conditions to determine the need for housing rehabilitation and/or the removal of unsafe units. Conduct a housing condition survey that meets the criteria of the State Department of Housing and Community Development in targeted neighborhoods.

Community
Development
Department
Ongoing monitoring.

Complete housing
conditions survey by
2024. Review results
prior to the next
Housing Element Cycle
Collect information on
housing conditions to
support development of a
housing rehabilitation
program
B.2. Code Enforcement
Continue to fund code compliance and nuisance abatement programs throughout the city. Monitor complaint based code enforcement issues to ensure appropriate inspections and follow-up are provided, and adjust approach as determined appropriate.

Community
Development
Department
Ongoing code
compliance and
nuisance abatement.

Annually review code
enforcement complaints.

Address 20 cases a year
citywide.

B.3. Downtown Infill and Housing Preservation
Continue to encourage the preservation of existing housing in the downtown area, the conversion of underutilized upper floors of commercial buildings to housing, and construction of infill, mixed-use housing projects with street-level commercial uses.

The City shall monitor and annually report on the number of housing units constructed as part of infill and mixed-use projects in the Downtown Area.

Community
Development
Department
Ongoing
183 infill housing units
Downtown, including 112
lower-income and 71
above moderate-income
units
B.4. At-risk Affordable Housing
Preservation of at-risk affordable housing through the participation from agencies or funding assistance. No later than three years prior to expiration of affordability, sooner if possible to ensure time for negotiation, the City will contact property owners of units at-risk of converting to market-rate housing to discuss the City’s desire to preserve complexes as affordable housing. The City will seek participation from agencies interested in purchasing and/or managing units at-risk. Funding assistance, which can be leveraged with outside sources by the developer to either transfer ownership, or provide rent subsidies to maintain affordability, shall utilize applicable federal, State, and local financing sources. Where properties are at risk of conversion, the City will work with tenants to provide education regarding tenant rights and conversion procedures pursuant to California law.

Community
Services
Department
Ongoing
Preserve 150 at-risk
affordable housing units
citywide.

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Goal C: Equal Opportunity in Housing
Equal Opportunity in Housing. To assure that housing opportunities are open to all without regard to income, source of income, marital status, familial status, age, sex, gender, sexual orientation, religion, creed, color, race, national origin, ancestry, or disability.

Policies:

1. Consistency. The City shall ensure that local regulations and programs related to equal opportunity in housing are consistent with State and federal law.

2. Equal Opportunity. The City shall promote housing programs that maximize equal opportunity, affirmatively further fair housing, and avoid economic segregation.

3. Fair Housing Hotline Program . The City shall continue to fund and support the City’s Fair Housing Hotline Program.

4. Enforcement. The City shall support housing discrimination case processing and enforcement of Fair Housing laws through the State Department of Fair Employment and Housing.

5. Housing Equity. The City shall support programs and housing projects that promote inclusive, racially and ethnically diverse, and mixed- income residential communities throughout the City, such as inclusionary housing programs, intergenerational housing, large family units, rent control for manufactured home spaces, and HUD approved affirmative fair housing marketing plans.

6. Reasonable Accommodation. Continue to provide individuals with disabilities reasonable accommodation in rules, policies, practices and procedures that may be necessary to ensure equal access to housing pursuant to the Reasonable Accommodations for Persons with Disabilities provisions of Section 25.21.85 of the Municipal Code.

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Public Hearing Draft 2023
Implementation Programs:

In addition to the following programs, there are programs referenced in Table 1-1 that focus on those that serve to affirmatively further fair housing. Those programs are incorporated by reference into this section.

Implementation Program Primary
Responsibility Timeframe Objective
C.1. Fair Housing Information
Continue to distribute Fair Housing brochures and booklets indicating what the Fair Housing laws are and where advice, assistance and enforcement activities can be obtained. The City will provide this information to any person who feels they have been discriminated against in acquiring housing within the city and to any housing provider who requests such information. Information will be made available at the City’s website, in public locations, and at the City’s Homebuyer Education Seminars. These efforts will also focus on special needs population groups that might face housing discrimination, such as farmworkers and persons with disabilities. Increase educational outreach efforts by providing fair housing information in English and Spanish whenever feasible.

Community Services
Department
Review fair housing
information annually to
ensure relevancy and
distribute on an ongoing
basis
To improve housing
information and
access to special
needs populations,
particularly
farmworkers and
persons with
disabilities citywide.

C.2. Fair Housing Open House
Support Legal Services of Northern California’s Annual Fair Housing Open House for rental property owners and various social services organization and agencies to discuss mechanisms to evaluate tenant applications according to fair housing law. Increase educational outreach efforts by providing fair housing information in English and Spanish whenever feasible.

Community Services
Department Annual 1 training each year
C.3. Encourage Landlord Participation in Housing Choice Voucher Program
Coordinate with the Housing Authority to explore creation of an incentive- based program to encourage landlords to accept housing choice vouchers. If an incentive-based program is determined to not be feasible due to lack of funding or other constraints, the City shall conduct an informational campaign to educate landlords about their obligation to accept vouchers under fair housing laws. (Spanish and English)
Community Services
Department
Initiate coordination with
Housing Authority by
January 2024 with the
goal of establishing an
incentive program or
outreach campaign by
January 2025.

To improve housing
access and housing
mobility for lower-
income households,
particularly large
families

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General Plan 2035 City of Woodland | 33
Implementation Program Primary
Responsibility Timeframe Objective
C.4. Universal Design
Continue to implement measures to encourage developers to apply universal design principles in new housing developments so that housing units and the neighborhoods in which they are located are as accessible as possible to all individuals, regardless of age or abilities. Such measures include density bonuses, fee deferrals, or other incentives.

Community
Development
Department
Incorporate new
requirements in the
Comprehensive Zoning
code by December 2022.

Facilitate housing for
persons with
disabilities citywide.

C.5. Relocation Assistance
Continue to ensure that relocation assistance is provided to tenants relocated as a result of removal of housing, in compliance with the federal Housing and Community Development Act of 1974.

Community Services
Department Ongoing as needed
Ensure consistency
with federal uniform
relocation act
C.6. Fair Housing Hotline Project
Affirmatively further fair housing by contracting with the Fair Housing Hotline Project provided through Legal Services of Northern California and referring fair housing complaints to the Fair Housing Hotline Project and State Department of Fair Employment and Housing for resolution. (Note: Combined Programs C.7 and C.8)
Community Services
Department
Advertise program
annually.

Assist 100 individuals
a year citywide.

C.7. First Time Homebuyer Program
Continue to support a First Time Homebuyer (FTHB) program to support and increase housing opportunities for first time homebuyers by providing loan assistance, utilizing local, State, Federal revenue sources. Identify opportunities to leverage other first time homebuyer programs, such as CalHFA and WISH programs. Provide program information in Spanish as an effort to increase homeownership among Hispanic/Latino residents.

Community Services
Department
Provide ongoing
assistance to homebuyers
as inquiries are made.

Identify other FTHB
opportunities by January
2024. Provide program
information in Spanish by
January 2024.

Assist 5 households
a year. Funds may be
used to assist eligible
households citywide.

C.8. Homebuyer Education and Financial Literacy
Partner with the Housing Authority and non-profit organizations to conduct homebuyer education and financial literacy workshops in an effort to expand access to homeownership, with an emphasis on homeownership among Hispanic/Latinx residents. Conduct workshops in both English and Spanish. (New Program suggested by LSNC to address AFFH)
Community Services
Department
Reach out to Housing
Authority in 2023 with a
goal of initiating
workshops in 2024.

Conduct workshops at
least annually during the
planning period.

At least one
workshop annually
starting in 2024.

Public Hearing Draft 2023
34 | City of Woodland General Plan 2035
Implementation Program Primary
Responsibility Timeframe Objective
C.9. Neighborhood Revitalization and Investment in Low Resource Areas Prioritize and direct public investment and improvements to facilitate place- based revitalization of lower opportunity areas to improve resilience, facilitate revitalization, and reduce potential displacement risk.  Planning Grant. Utilize grant funds, such as REAP grant funds, to develop a plan for the area located northeast of East and Main Streets, to promote housing opportunities and place-based revitalization to improve living conditions.
 Neighborhood Based Improvements. Seek grant funding based on the neighborhood precise plan to implement subsequent place-based infrastructure including utility, landscaping, parks, and open space improvements in the area located northeast of East and Main Street.  Public Infrastructure Support. As part of the Capital Improvement Program (CIP) and Annual City Budget, continue to rank proposed projects and city investments to support vulnerable communities.

Prioritize and direct public investments to lower opportunity areas towards investments in transportation improvements, bicycle improvements, utility improvements (sewer, water, broadband), and public facilities (parks, open space, library).

Community
Development and
Community Services
Department
Complete Plan by July
2023; Seek grant funding
as available; Review and
prioritize projects annually
through the CIP
Direct a majority of
public investments to
low and moderate
resource areas.

C.10. Zoning Code Procedures for Persons with Disabilities To reduce potential constraints on housing opportunities for persons with disabilities, review and amend the City Reasonable Accommodation procedures in Section 17.104.190 of the Zoning Code to remove the finding related to impacts to surrounding uses. Review and amend the zoning code to allow group homes (i.e., residential care facilities) for seven or more persons as a permitted use in residential zones and ensure zoning permits group homes objectively with approval certainty consistent with State law and fair housing requirements.

Community
Development
Department
Amend Code, as needed,
by December 2022.

Remove barriers to
housing for persons
with disabilities
citywide
C.11 CDBG Funding Allocation
Continue to evaluate program needs and services when allocating CDBG funding with an emphasis on funding investments in low and moderate resource areas to increase access to opportunities in these areas and fund ADA infrastructure, library improvements, and non-profits that serve special needs populations and affirmatively further fair housing.

Community Services
Department
Ongoing, as CDBG Funds
are allocated
80% of funds to
assist low and
moderate income
households with
emphasis on Low
resource areas

Public Hearing Draft 2023
General Plan 2035 City of Woodland | 35
Goal D: Energy Conservation and Sustainable Housing Development Energy Conservation and Sustainable Housing Development. To establish development and construction standards which encourage energy conservation and sustainable development practices in residential development.

Policies:

1. Site Design. The City shall encourage innovative site designs and orientation techniques, which incorporate passive and active solar designs and natural cooling techniques, low impact development practices, and water conserving features.

2. Infill, Adaptive Reuse, and Mixed Use. The City shall promote infill development, including affordable housing, in proximity to services, transit, pedestrian and bicycle facilities, and other urban amenities; mixed use of commercial areas – including upstairs spaces in the downtown area (e.g., uses including retail, entertainment, services, and residential); and adaptive reuse and redevelopment of vacant or underutilized lots with buildings, including second stories for retail, residential, or office uses.

3. CALGreen. The City shall continue to promote energy-conserving construction pursuant to the CalGreen Code and Title 24 of the California Code of Regulations (California Building Code Standards).

4. Energy Cost -Savings. Encourage the continued affordability of both rental and ownership housing by encouraging energy conservation in all existing development.

5. Energy and Environment . The City shall promote policies pertaining to energy conservation, sustainable development, and climate adaptability, including education and outreach regarding existing local and regional energy conservation, solar, and weatherization programs; encouraging sustainable building practices; and developing and promoting climate resiliency.

Public Hearing Draft 2023
36 | City of Woodland General Plan 2035
Implementation Programs:

Implementation Program Primary
Responsibility Timeframe Objective
D.1. Implement Climate Action Plan through Updates to the Zoning Standards
Incorporate sustainability, conservation and climate adaptation standards and requirements into the Comprehensive Code update, consistent with goals and policies contained in the 2035 General Plan and 2035 Climate Action Plan.

Community
Development
Department
Monitor and report to the City
Council every five years, as a
part of the implementation of the
Climate Action Plan. Complete
Zoning Code Update by
December 2022.

To achieve
sustainability and
climate action goals
citywide.

D.2. Water Conservation Ordinance
Ensure consistency with the State Model Water Conservation Ordinance (MWELO) and City Water Conservation Ordinance in the review of landscape plans and by incorporating additional standards in the Zoning Ordinance update.

Community
Development
Department
Ongoing Conduct annual
monitoring and reporting to the
state. Complete Zoning Code
update by December 2022
To minimize water
waste and
emphasize
conservation
practices citywide.

D.3. Tree Planting
Encourage and support community-based programs, such as Woodland Tree Foundation, to facilitate planting shade trees throughout the community consistent with Climate Action Plan goals and the Urban Forestry Master Plan. Update the City’s Tree Preservation Ordinance.

Community
Development and
Community Services
Department
Ongoing; Complete Code update
by December 2022
To reduce heat
island effects and
increase the City’s
urban tree canopy
citywide.

D.4. Outreach on Energy Conservation
Coordinate with Pacific Gas & Electric, community-based organizations, other public agencies to provide public education and outreach on energy conservation. Specific actions related to energy conservation will be coordinated through the Climate Action Plan. The City has a Sustainability Committee Environmental Services Division who are in continual coordination regarding energy and climate related actions.

Community
Development
Department
Ongoing
Continued support of
the Sustainability
Committee and
Environmental
Services Division

Public Hearing Draft 2023
General Plan 2035 City of Woodland | 37
Quantified Objectives
Table 4- 1 presents the City’s quantified objectives for construction, preservation, and rehabilitation for the 2021 – 2029 planning period that will be achieved through the policies and programs described above.

Table 4-1: Quantified Objectives
Program Type/Affordability Extremely
Low
Very Low Low Moderate Above
Moderate
Total
New Construction 331 326 184 525 1,424 2,801
Rehabilitation - - - - -
Conservation/Preservation 0 15 215 76 306
Total 331 332 399 601 1,424 3,087

Public Hearing Draft 2023
General Plan 2035 City of Woodland
Appendix A: Existing Program Review

Public Hearing Draft 2023
General Plan 2035 City of Woodland | A-1
Section A.1 Summary of Accomplishments
The City of Woodland has made significant strides in addressing special needs populations over the course the 5th cycle Housing Element Period, including the following:
• As of February 2022, the City had received in-lieu fee revenue in the amount of $4,611,922 with an estimated $1,043,845 expected from in– progress projects (fees are dependent upon any potential CCI increases). An estimated additional $2,501,616 in revenues are estimated based on approved projects that are not yet under construction. • Since 2017 the City has committed a total of $6,327,000 in City fund subsidies of which $3,513,000 were In-lieu fees.
• The City provided $2,410,000 to the Sacramento Mutual Housing Project. Fund provided form in -lieu fees ($140,000) and Spring Lake Off -site affordable fees ($2,270,000) for support of 101 -unit rental project serving low and very low income farmer worker households.
• The City is providing a $1,482,000 grant ($1,222,000) from affordable housing in-lieu and Spring Lake Off -Site Affordable housing revenues ($260,000) and dedicating City-own land at no cost to a local nonprofit for construction of a 61 -unit permanent supportive housing project at the corner of Beamer Street and County Road 102 to serve the homeless, including individuals with mental health disorders. Non-city funds in support of the project include a $679,972 grant from Partnership Health Plan of California for pre - development and construction costs.
• The City acted as the developer for a 100- unit emergency shelter project on City -owned land at the corner of Beamer Street and County Road 102. Construction was completed in December 2020 with shelter operations starting in January 2021 and the City dedicated the project site to a local nonprofit at no cost. City funds in totaling $1,035,000 ($751,000 in lieu fe es, $149,000 Spring Lake off -site affordable fees, and $135,000 of housing assistance funds) were used for the pre- development and construction costs while the City acted as the developer for the project. (Assistance also included donation of city land as well as Community Development Block Grant resources for purchase of commercial modular trailers to provide restrooms, showers, laundry, and kitchen for the shelter operations)
• In 2019, the City had a 4.6- acre multi-family site in the Spring Lake Specific P lan area dedicated to a local nonprofit instead of receiving $900,000 in affordable housing in- lieu fees. The City executed an affordable housing covenant for the site requiring that a minimum of 112 units senior citizen units be constructed for very low and low income households.

Public Hearing Draft 2023
A-2 | City of Woodland General Plan 2035
• City provided $500,000 of In-lieu fee funding to Chelsea Investment Company to support the phase I construction of 72-r ental units serving low and very low income households.

Phase II will occur at a future date with the remaining 96 units. • A total of 343 assisted housing units will be provided, not including the 100-bed shelter. If density bonus is used the total number of assisted housing units will total 377. • A total of 30 ADU permits have been issued and 8 are pending issuance, since 2018. • A total of 170 multi-g enerational units have been constructed in new subdivision developments since 2014.
• Since 2017 City has operated and organized a Cold Weather Shelter in Churches and utilized Project Roomkey during COVID (2021) to house more than 100 unduplicated individuals in Woodland motels.

Table A -1 summarizes major accomplishments by the City of Woodland during the previous Housing Element planning period. Table A -2, below, provides an overview of the other accomplishments related to each of the programs from the previous Housing Element, and recommendations to carry forward, remove, or modify existing Housing programs.

Public Hearing Draft 2023
General Plan 2035 City of Woodland | A-3
Table A-1: Major Accomplishments During 5th Cycle Housing Element Planning Period Year Description Funding Accomplishment
2015 -
Present
City council utilized Development Agreements to accept fee payment in lieu of construction of single family for sale. In-lieu fees have been used to facilitate construction assistance for multi-family projects that benefit low and very -low income households.
$8,068,186  As of 2021 $4,611,922 of In Lieu fee revenues collected / anticipated based on current construction
 As of 2021 $3,545,461 of in Lieu fee revenue projected.  Accomplished
 100 units of low and extremely low income units of farmworker housing – Sac Mutual
 61 Extremely low income supportive housing units at East Beamer Way
 72 (168) units at 310 West Main
 100 emergency shelter beds
2018 • Amended the City’s Affordable Housing Ordinance
(Inclusionary Housing) to stimulate the construction of new housing units and clarified the payment of in-lieu
fees as the preferred approach for satisfying the
inclusionary requirements for single-family for-sale.
• Amended the City’s Development Impact Fee program
to incentivize smaller homes and infill development.

Staff time  Resulted in 11 multifamily infill units in Downtown, 14 market rate for sale townhouses in Downtown, and 38 market rate and 4 affordable single family detached infill citywide.
 169 small lot single family lots in the Spring Lake Specific Plan (Parkside 3 and Beeghly)
2020 City of Woodland approved additional amendments to the City’s Affordable Housing Ordinance (Inclusionary Housing) to further stimulate housing production. The amendments provide temporary relief for two years by requiring for projects over 81 units that 10% shall be affordable to low -income households and removing the requirement
for very low
income. To incentivize higher density projects that are developed to a level of at least 95% of the maximum allowable density shall be required to meet a 5% low income
requirement. Allowed multi-family projects to pay fees in lieu- of unit production.

Staff time  Resulted in 168 multifamily affordable units (310 W. Main) (Will be 100% affordable)
 88 MF units, approved for the East Street Project (utilized density bonus)
 12 multifamily units approved for Opportunity Village  16 single family townhome units in Cleveland Suites

Public Hearing Draft 2023
A-4 | City of Woodland General Plan 2035
Section A.2 Existing Program Evaluation Matrix
Table A-2: Existing Program Review Table
Program # Program
Description
Quantified
Objectives
Responsible
Party
Timeline Evaluation Modify/Delete/
Continue
“A” Programs

9.A.1 The City shall continue to cooperate with
and advise developers in the use of the P-
D Planned Development Overlay Zone to
reduce housing costs by utilizing various
techniques such as:
 zero lot lines, cluster development,
private
 streets, parking and setback
innovations and other creative
development approaches.
-- Community
Development
Department
Ongoing Cleveland Suites Tentative subdivision map has
been approved for 16 infill lots in the Mixed Use
District of the Downtown Specific Plan Area. The
developer is working with the city on the
architectural design at this time. While a P -D
Overlay Zone was not used for the development,
City staff worked with the developer/builder to find
solutions for setbacks and parking requirements.

Cleveland Street Suites is the second dense
residential project constructed or under
construction in Woodland's downtown area in the
last two years. (Construction of the first project,
Downtown Suites, was completed in 2020.)
Two small lot single-family projects were entitled
in the Spring Lake Specific Plan area in 2020
utilizing the PD overlay to allow modification to
setbacks and lot coverage resulting in a total of
169 lots. The new developments provide for 3.5-
foot side yard setbacks of which one side
provides an access easement to the adjacent lot.

The projects utilize private drives for garage
access. The two projects varied in density from 11
to 13 du per acre. The projects have begun site
improvements but have not had building permits
issued.

The City approved an Interim Zoning Ordinance
that allows multi- family as a permitted use and
Modify- modify
the program to
include
additional
methods to
allow flexibility
from regulations
to encourage
housing
development

Public Hearing Draft 2023
General Plan 2035 City of Woodland | A-5
Program # Program
Description
Quantified
Objectives
Responsible
Party
Timeline Evaluation Modify/Delete/
Continue
includes objective development standards for
multi-family in both the High Density and Corridor
Mixed Use Dist ricts. The first project approved
using the new streamlined standards is a 168 unit
apartment complex at 310 Main Street and an 83
unit development on East Street that will utilize
the streamlined development review process.

The City is in the process of p reparing a
Comprehensive Zoning Code update that will
provide further direction for planned development
criteria and intends to provide objective review
criteria for qualified multi-family development.

9.A.2 The City has identified lands for housing
that can be developed by 2021 and that
could accommodate Woodland’s share of
the regional housing needs by income
category. Since adoption of the 2013
Housing Element, the City has rezoned
land to R-25 (20 to 25 units per acre) and
shall rezone at least 5 acres to R -25 or
equivalent zone that has a minimum
density of 20 units per acre and meets the
requirements of California Go vernment
Code Section 65583.2, paragraphs “h” and
“i.” The target for rezoning of 5 acres is
based on the assumption that 5 acres,
developing at 80% capacity, at 20 units per
acre, which would provide for
approximately 80 units, exceeding the
City’s shortfall. This additional land to be
rezoned is intended to accommodate the
City’s Regional Housing Need Allocation
Rezone land
to R-25,
Update
Zoning
Code.

Community
Development
Department
Within 12
months
following
adoption of
the 2035
General
Plan.

The Woodland City Council approved the rezone
of the following six parcels on May 1, 2018:
assessor parcel numbers 063-071-015, 063-060-
006, 005- 720-027, 005- 060-044, 064- 170-049,
and 064-010-037. As a result of the rezonings,
the sites have additional capacity for 1000+
residential units. Because of the 2018 rezonings,
no action was taken in 2020. HCD approved the
updated inventory of sites to add sites available
to low and very low income households.

Program
Complete-
delete

Public Hearing Draft 2023
A-6 | City of Woodland General Plan 2035
Program # Program
Description
Quantified
Objectives
Responsible
Party
Timeline Evaluation Modify/Delete/
Continue
(RHNA) of 664 units affordable to
households earning 80% or less of the Yolo
County median household income.

The City has identified several pro perties
with a total land area of approximately 45
acres within the Spring Lake Specific Plan
Area that will be considered for re-
designation, consistent with the
requirements of this program. In addition,
there are various vacant and underutilized
properties (see Appendix E-1 and Figures
E-1 and E -2) that may be appropriate for
re-designation and re- zoning to allow
higher density housing development,
consistent with this program. Sites shall be
a minimum of two acres in land area (or, in
infill contexts, adjacent sites that together
comprise at least two acres). The areas
considered by the City for re- zoning are
within existing City limits, near
infrastructure, and without substantial
environmental constraints.

Within 12 months of adoption of the
General Plan Update, the City will update
the Zoning Code to reflect increased
residential densities and housing
opportunities resulting from the revised
General Plan. If, at any time, the supply of
sites zoned for housing falls below the
quantity of land required to accommodate
the City’s remaining regional housing
needs allocation for any income group

Public Hearing Draft 2023
General Plan 2035 City of Woodland | A-7
Program # Program
Description
Quantified
Objectives
Responsible
Party
Timeline Evaluation Modify/Delete/
Continue
during the Housing Element planning
period, the City shall initiate redesignations
and rezonings to provide additional land.

9.A.3 The City shall provide flexibility on the
identification of sites for accommodating
its Regional Housing Needs Plan (RHNP).

Allocation as part of the update of the
zoning code. A request to lower the
density of a site that is counted towards
meeting the City’s RHNP allocation shall
include findings that justify the rezone and
identify an adequate replacement site(s)
that will provide the minimum number of
units by income level for accommodating
the City’s RHNP allocation and is
developable during the term of the
Housing Element planning period.
-- Community
Development
Director
Ongoing as
needed
No action was taken on this program in 2020.

There were no requests made to downzone
properties.

Modify- modify
the program to
expand the
applicability of
these standards
to sites identified
in the 6th Cycle

9.A.4 The City shall continue to cooperate with
and advise developers in the use of the
City’s Density Bonus Incentive Program as
contained in Section 25- 21-25 of the
Zoning Ordinance. Bonus incentives are
available to developers for including lower-
income units in their projects. The City will
provide a one- page fact sheet that
summarizes the Program and options of
density bonuses for distribution to
developers at the City’s permit counter.

The City will
provide a
one-page
fact sheet
that
summarizes
the Program
and options
of density
bonuses for
distribution
to
developers
at the City’s
Community
Development
Department
Prepare
fact sheet
within 90
days after
adoption
No action was taken on this program in 2020
however, it should be noted that the developer of
Gracewood Commons (senior affordable housing
rental project in the Spring Lake S pecific Plan
area of Woodland) plans to seek a bonus density
from the City to increase the overall residential
yield to 146 units.

Density bonus was utilized for the East Street
project to allow additional units and a density of
50 du/ac (above the maximu m density of 40
du/ac) In addition, the project utilized ADU units
to increase the unit count.

Continue

Public Hearing Draft 2023
A-8 | City of Woodland General Plan 2035
Program # Program
Description
Quantified
Objectives
Responsible
Party
Timeline Evaluation Modify/Delete/
Continue
permit
counter.

The City will evaluate the existing Density Bonus
provisions as part of the comprehensive update
to ensure that they are consistent with State Law

9.A.5 The City shall continue to cooperate with
Yolo County and other cities in the County
and actively work with affordable housing
developers interested in multi- family
housing bonds.
-- Community
Development
Department
Ongoing The City, Yolo C ounty, Friends of the Mission, Yolo Wayfarer Center, and Woodland
Opportunity Village are partnering on a 61- unit
permanent supportive housing project to house
the homeless on a City- owned site near the
northwest corner of East Beamer Street and
County Road 102. Funds of $582,000 were
approved by the City Council on December 15,
2020 for the project; this in addition to $900,000
approved by the City Council in 2019. The 61
units are expected to be installed in summer/fall
2021. Non-city funds in support of the project
include a $679,972 grant from Partnership Health
Plan of California. The project site was donated
by the City.

Funding (in-lieu fees of $751,000, Spring Lake off-
site fees of $149,000, and use of housing
assistance funds in the approximate amou nt of
$135,000) supported the development/
construction of a new 100- bed shelter for adult
women and men. (City funding of $1,035,000 does
not include donation of City land for shelter and use
of Community Development Block Grant
resources for purchase of commercial modular
trailers to provide restrooms, showers, laundry,
and kitchen for the shelter operations.)
The City has provided funds to assist Chelsea
Investment Company in the development of a
project that will ultimately provide 168 units of
Continue