Agenda packet — Woodland City Council, July 2, 2024 (part 1 of 4)

City of Woodland

Meeting Agenda

City Council
City Hall
Council Chambers
300 First Street
Woodland, CA 95695
July 2, 2024
6:00 PM

CITY COUNCIL

CLOSED SESSION
5:30 PM

A. CALL TO ORDER

B. CLOSED SESSION

1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Gov. Code §54956.8)
Properties: Yolo County Assessor’s Parcel Number 064-170-053-000 Agency Negotiators: City Manager
Negotiating Parties: YKI Investors, Inc.

Under Negotiation: Price and terms of payment

JOINT REGULAR CITY COUNCIL/WOODLAND FINANCE AUTHORITY MEETING 6:00 PM

C. CALL TO ORDER

D. ROLL CALL

E. PLEDGE OF ALLEGIANCE

Land Acknowledgment Statement - The City of Woodland acknowledges the land on which we live and work.

For thousands of years, this land has been the home of Patwin people. Today, there are three federally recognized Patwin tribes: Cachil DeHe Band of Wintun Indians of the Colusa Indian Community, Kletsel Dehe Wintun Nation, and Yocha Dehe Wintun Nation. The Patwin people have remained committed to the stewardship of this land over many centuries. It has been cherished and protected, as elders have instructed the young through generations. We are honored and grateful to be here today on their traditional lands.

F. COMMUNICATIONS - PUBLIC COMMENT

This is an opportunity for the public to speak to the Council on any item other than those listed on this agenda.

Speakers are requested to use the microphone in front of the Council and to begin by stating their name, whether they reside in Woodland and the name of the organization they represent if any. The Mayor may impose a time limit on any speaker depending on the number of people wanting to speak and time available for the rest of the agenda. In the event comments are related to an item scheduled on the agenda, speakers may be required to wait to make their comments until that item is considered. The option to submit a public comment via voicemail is no longer available. Written Public Comments Members of the public are welcome to submit written comments prior to the meeting. Comments should be submitted by email to [email protected]. Written Comments received at least two (2) hours prior to the scheduled start time of the City Council meeting will be provided to the City Council and posted to the City website as part of the official record of the meeting but will not be read into the record. Written Comments received within two (2) hours of the scheduled start time of the City Council meeting and during the City Council meeting will be provided to the City Council the day following the City Council meeting. If you are submitting written comments on a particular item on the agenda, please identify the

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agenda item number and letter. If you are submitting written comments on an item not listed on the agenda, please identify your e-mail/comment as a General Public Comment. Note: Public comments at special meetings are limited to items on the agenda only.

2. SUBJECT: General Public Comments

WRITTEN COMMUNICATIONS: This section is reserved for "General" Public Comments emailed within two (2) hours prior to the Council Meeting. These comments will be provided to the City Council and incorporated into the meeting minutes. Any other written communications submitted for items specific to this agenda will be attached as a file to the associated agenda item.

G. COMMUNICATIONS - COUNCIL/STAFF STATEMENTS AND REQUESTS

This is an opportunity for the Council Members and Staff to make comments and announcements, to express concerns, or to request Council's consideration of any items a Council Member would like to have discussed at a future Council meeting.

3. SUBJECT: Long Range Calendar

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.

H. PRESENTATION

4. SUBJECT: Sister City Delegation Visit

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receives a presentation on the Sister City Delegation visit.

I. CONSENT CALENDAR

5. SUBJECT: City Council Meeting Minutes of June 4, 2024, and June 18, 2024

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt the minutes of the Joint Regular City Council/Woodland Finance Authority Meeting of June 4, 2024, and June 18, 2024.

6. SUBJECT: Receive and File the Manufactured Home Fair Practices Commission Annual Report for the 2023 Program Year

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive and file the Manufactured Home Fair Practices Commission Annual Report for the 2023 program year.

7. SUBJECT: May Sustainability Advisory Committee Minutes

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Sustainability Advisory Committee's May meeting minutes

8. SUBJECT: Second Reading and Adoption of an Ordinance revising sections within Chapter 13.24, "Cross-Connection and Backflow Prevention," to Title 13 of the Woodland Municipal Code

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Ordinance No. 1723, an ordinance of the City Council of the City of Woodland, California revising sections within Chapter 13.24, “Cross- Connection Control and Backflow Prevention” to Title 13 of the Woodland Municipal Code.

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9. SUBJECT: Microsoft Software Enterprise Licensing Agreement Renewal

RECOMMENDATION FOR ACTION:

1. Receive the Annual Maintenance for Microsoft Enterprise Agreement; and

2. Approve Resolution No. _____, authorizing City Manager, or designee, to execute a three-year contract, and any necessary amendments, with Dell Technologies Inc., of Round Rock, TX, for furnishing and delivering Microsoft product licenses and support services, on the same terms and conditions afforded to the County of Riverside, California, through the Licensing Solution Provider Agreement Number PSA-0001524 and Riverside County Master Microsoft Enterprise Agreement No. 8084445 in an amount not to exceed $542,329.41.

10. SUBJECT: Professional Services Agreement for Housing Consultant Services with NeighborWorks Sacramento Home Ownership Center

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, (1) approving the reprogramming of $49,100 from a previous appropriation for the first-time homebuyer loan assistance program, (2) authorizing the Administrative Services Director to amend the budget as necessary, (3) authorizing the City Manager to execute a professional services agreement with NeighborWorks Sacramento Region Home Ownership Center in a form as prepared and approved by the City Attorney in the amount of $49,100 to provide housing consultant services for the City’s First-Time Homebuyer Loan Assistance Program through June 30, 2026, and (4) approving a new purchase price limit of $526,000 for new and existing homes for the City’s loan assistance program.

11. SUBJECT: Intent to Levy Assessments: Lighting and Landscaping Districts

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt ten (10) resolutions, Resolution No. _____ through Resolution No. _____ to Initiate Proceedings for the Annual Levy and Collection of Assessments; Preliminarily Approve the Engineer’s Annual Levy Reports and Declare its Intention to Levy and Collect Annual Assessments for the Gibson Ranch, West Wood, North Park, Spring Lake and Gateway Lighting and Landscaping Districts, and Streng Pond Maintenance District; and Call for a Public Hearing on July 16, 2024.

J. PUBLIC HEARINGS

12. SUBJECT: PUBLIC HEARING - Fiscal Year 2024/2025 Community Development Block Grant Annual Action Plan and Authorization for Submittal of Action Plan

RECOMMENDATION FOR ACTION: Staff recommends that the City Council take the following actions:

1. Hold a public hearing to receive community input on the Fiscal Year (FY) 2024/2025 Community Development Block Grant (CDBG) Action Plan (Attachment A);

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2. Adopt Resolution No. _____, to approve the Fiscal Year FY 2024/2025 CDBG Action Plan with the funding allocations as recommended by the CDBG Review Panel;

3. Direct staff to complete the FY 2024/2025 Action Plan, as well as any other related documents required by the U.S. Department of Housing and Urban Development (HUD), incorporating the adopted funding allocations along with any public input received during the public comment period;

4. Direct staff to forward the completed FY 2024/2025 Action Plan once completed;

5. Authorize the City Manager to execute any agreements, contracts or other documents with the appropriate entities to carry out the CDBG funded activities; and

6. Authorize the Administrative Services Director to make the budget allocations as specified.

13. SUBJECT: PUBLIC HEARING - Waste Management Liens

RECOMMENDATION FOR ACTION: Staff recommends that the City Council conduct a Public Hearing to receive input from property owners and adopt Resolution No. _____, “A Resolution Requesting Collection of Charges on Tax Roll”.

K. REPORTS OF THE CITY MANAGER

14. SUBJECT: Military Equipment Use Annual Report

RECOMMENDATION FOR ACTION: Staff recommends that the City Council review the Police Department's Military Equipment Policy and adopt Resolution No. _____, approving the Military Equipment Use Annual Report for the Period of January 1, 2023, through December 31, 2023.

L. ADJOURN

I declare under penalty of perjury that the foregoing Agenda for Joint Regular City Council/Woodland Finance Authority Meeting of the City of Woodland scheduled for Tuesday, July 2, 2024 was posted on Thursday, June 27, 2024, in the outside display case at City Hall, 300 First Street, Woodland, CA, and was available to the public during normal business hours.

Upon request, agendas and documents in the agenda packet will be made available in appropriate alternative formats to persons with a disability, as required by law. Any such requests must be made in writing to the Office of the City Clerk of the City of Woodland.

Requests will be valid for the calendar year in which the request is received, and must be renewed prior to January 1st.

Persons needing disability-related modifications or accommodations in order to participate in public meetings, including persons requiring auxiliary aids or services, may request such modifications or accommodations by calling the Office of the City Clerk (530-661-5806) at least 48 hours prior to the meeting.

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 2, 2024
ITEM #: F.2
SUBJECT: General Public Comments

Attachments:

None

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 2, 2024
ITEM #: G.3
SUBJECT: Long Range Calendar

Recommendation for Action: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.

Staff Contact:

Ana B. Gonzalez, City Clerk, (530) 661-5806, [email protected]

Background:

This calendar is being provided for planning purposes only and is intended to keep the Council apprised of upcoming agenda items and plan for upcoming Council items.

Attachments:

1. Council Long Range Calendar

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CITY COUNCIL LONG RANGE CALENDAR
July 16th REGULAR MEETING
Valley Clean Energy Presentation
Sports Park Naming
Weed Abatement Liens
Updated Fee Schedule
Quarterly Salary Schedule Update
Spring Lake Fire District Contract
Award construction contract for Pacific Flyway Pond Enhancement Project, CIP 24-10 Sole Source Contract for the Replacement of Raw Sewage Pump #2 at WPCF Headworks, CIP 14-02 Aquatic Facility Bid Results
Public Hearing – Landscape and Lighting Assessment Districts (Spring Lake, Gateway, Streng Pond, Gibson Road, North Park, West Wood) SUMMER RECESS – JULY 17 – AUGUST 19, 2024
August 20th REGULAR MEETING
City Council Meeting Minutes for July 2, 2024 and July 16, 2024 Community Care Car Proclamation
Approval of Update Truck Route Map
Future Topics / Study Sessions:

East Beamer Way / Homeless Update (TBD)
Rule 20A Undergrounding (TBD)
Operating Agreements and CUPs for Cannabis Retailers (TBD) Updated 6/27/2024

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 2, 2024
ITEM #: H.4
SUBJECT: Sister City Delegation Visit

Recommendation for Action: Staff recommends that the City Council receives a presentation on the Sister City Delegation visit.

Attachments:

None

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 2, 2024
ITEM #: I.5
SUBJECT: City Council Meeting Minutes of June 4, 2024, and June 18, 2024

Recommendation for Action: Staff recommends that the City Council adopt the minutes of the Joint Regular City Council/Woodland Finance Authority Meeting of June 4, 2024, and June 18, 2024.

Staff Contact:

Ana B. Gonzalez, MMC, City Clerk, (530) 661-5806, [email protected]

Attachments:

1. 06.04.24 DRAFT_minutes

2. 06.18.24 DRAFT_minutes

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City of Woodland

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City of Woodland
City Hall
Council Chambers
300 First Street
Woodland, CA 95695

Regular Meeting Minutes

Tuesday, June 4, 2024

6:00 PM

City Council

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City of Woodland

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CITY COUNCIL

JOINT REGULAR CITY COUNCIL/WOODLAND FINANCE AUTHORITY MEETING 6:00 PM

A. CALL TO ORDER
Meeting called to order at 6:00 PM.

B. ROLL CALL

Present: Members Fernandez, Vega and Mayor Garcia-Cadena

Absent: Member *Lansburgh and **Stallard

* Mayor Pro Tem Lansburgh arrived at 6:30PM just prior to the public hearing. **Council Member Stallard arrived at 8:04PM during the FY 2024/25 Proposed Budget presentation.

C. PLEDGE OF ALLEGIANCE
Pledge of Allegiance led by Karen Urbano, President, League of Women Voters.

Land Acknowledgment Statement - The City of Woodland acknowledges the land on which we live and work.

D. COMMUNICATIONS - PUBLIC COMMENT

This is an opportunity for the public to speak to the Council on any item other than those listed on this agenda.

Mark Aulman spoke regarding Sustainability Advisory Committee and Theresa Robinson, Faten Rocha and Tonia McNeil spoke regarding the ceasefire resolution.

1. SUBJECT: General Public Comments

Email received regarding ceasefire resolution and Vote NO on Zoning Code.

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E. COMMUNICATIONS - COUNCIL/STAFF STATEMENTS AND REQUESTS

Verbal updates provided by Council Members/Staff.

2. SUBJECT: Long Range Calendar

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.

Verbal updates provided by Council Members/Staff.

F. CONSENT CALENDAR

3. SUBJECT: Juneteenth Proclamation

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt a Proclamation recognizing "Juneteenth" - Celebration of Emancipation from Slavery.

Adopted a Proclamation recognizing "Juneteenth" - Celebration of Emancipation from Slavery.

4. SUBJECT: League of Women Voters 50th Anniversary Proclamation

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt a proclamation honoring the League of Women Voters 50th Anniversary Adopted a proclamation honoring the League of Women Voters 50th Anniversary.

5. SUBJECT: City Council Meeting Minutes of May 7, 2024, and May 21, 2024

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt the minutes of the Joint Regular City Council/Woodland Finance Authority Meeting of May 7, 2024, and May 21, 2024.

Adopted the minutes of the Joint Regular City Council/Woodland Finance Authority Meeting of May 7, 2024, and May 21, 2024.

6. SUBJECT: Sustainability Advisory Committee Year in Review and Recent Meeting Minutes

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Sustainability Advisory Committee's annual Chairperson's Year in Review as well as meeting minutes from March and April 2024.

Received the Sustainability Advisory Committee's annual Chairperson's Year in Review as well as meeting minutes from March and April 2024.

7. SUBJECT: Waste Management Delinquent Garbage/Refuse Accounts - Call for Public Hearing

RECOMMENDATION FOR ACTION: Staff recommends that the City Council set a Public Hearing for July 2, 2024 to hear and approve the list of Delinquent Refuse Accounts and direct the Tax Collector of Yolo County to assess liens against real property to collect delinquent payments.

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Council Members approved a Public Hearing for July 2, 2024, to hear and approve the list of Delinquent Refuse Accounts and direct the Tax Collector of Yolo County to assess liens against real property to collect delinquent payments.

8. SUBJECT: Contract Award - FY25 Tree Pruning and Maintenance Services

RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve Resolution No. _____, authorizing the City Manager to execute the FY25 tree pruning and maintenance service contract with West Coast Arborists, Inc. (WCA) in the amount not-to-exceed $648,783.

Adopted RESOLUTION NO. 8318, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT FOR TREE PRUNING AND MAINTENANCE SERVICES WITH WEST COAST ARBORISTS, INC.

FOR FY25.

9. SUBJECT: Approve Plans and Specifications and Authorize Bidding for the Pacific Flyway Pond Enhancement Project, CIP 24-10.

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, approving the project plans and specifications, and authorizing bid advertisement for the Pacific Flyway Pond Enhancement Project, CIP 24-10.

Adopted RESOLUTION NO. 8319, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND APPROVING THE PLANS AND SPECIFICATIONS AND AUTHORIZING

ADVERTISEMENT FOR BIDS FOR THE PACIFIC FLYWAY POND ENHANCEMENT PROJECT, CIP 24-10.

10. SUBJECT: SB 1383 Local Assistance Grant Appropriation

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, authorizing the appropriation of $163,146 of grant funds to the State Grants Fund (1325) to assist with the continued implementation of SB 1383.

Adopted RESOLUTION NO. 8320, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND AUTHORIZING APPROPRIATION OF FUNDS TO THE STATE GRANT FUND (1325)
PROVIDED FROM CALRECYCLE.

On a motion by Council Member Fernandez, seconded by Council Member Vega and carried on a 3-0 vote, Council Members approved Consent Calendar Items No. 3 through 10.

AYES: Members Fernandez, Vega and Mayor Garcia-Cadena
NOES: None
ABSENT: Members Lansburgh and Stallard

G. PUBLIC HEARINGS

11. SUBJECT: Final Hearing Draft Comprehensive Zoning Code Update

RECOMMENDATION FOR ACTION: Staff recommends that the City Council hold a Public Hearing and take the following actions associated with the Comprehensive Zoning Code Update:

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1. Adopt a Resolution (Attachment 1) amending the 2035 General Plan and Land Use Map as a result of proposed Zoning Code updates;

2. Introduce and waive the first reading of an Ordinance (Attachment 2) repealing the Interim Zoning Ordinance, repealing Title 17 (Zoning) of the Woodland Municipal Code and enacting the updated Comprehensive Zoning Code and associated Zoning Map; and

3. Adopt a Resolution (Attachment 3) repealing the Downtown Specific Plan.

Mayor Pro Tem Lansburgh arrived at 6:30 PM just prior to the Public Hearing item.

On a motion by Mayor Pro Tem Lansburgh, seconded by Council Member Fernandez and carried on a 4-0 vote, Council Members adopted RESOLUTION NO. 8321, A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND AMENDING THE

CITY OF WOODLAND GENERAL PLAN AND LAND USE MAP IN RELATION TO THE COMPREHENSIVE ZONING CODE UPDATE; Introduced and waived the first reading of an ordinance repealing the Interim Zoning Ordinance, repealing Title 17 (Zoning) of the Woodland Municipal Code and enacting the updated Comprehensive Zoning Code and associated Zoning Map; and RESOLUTION NO. 8322, A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF WOODLAND REPEALING THE DOWNTOWN SPECIFIC PLAN.

AYES: Members Fernandez, Lansburgh, Vega and Mayor Garcia-Cadena NOES: None
ABSENT: Member Stallard

H. REPORTS OF THE CITY MANAGER

12. SUBJECT: Woodland Tourism and Business Improvement District Annual Report and Resolution of Intention to Levee Annual Assessment for Fiscal Year 2024/2025

RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve the Annual Report from the Advisory Board for the Woodland Tourism Business Improvement (WTBID) and adopt the attached resolution of intention to levy the annual assessment for Fiscal Year 2024/2025.

On a motion by Council Member Fernandez, seconded by Council Member Vega and carried on a 4-0 vote, Council Members approved the Annual Report from the Advisory Board for the Woodland Tourism Business Improvement (WTBID) and adopted RESOLUTION NO. 8323, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WOODLAND DECLARING ITS INTENTION TO LEVY ANNUAL ASSESSMENTS FOR FISCAL YEAR 2024/2025 WITHIN THE WOODLAND TOURISM BUSINESS IMPROVEMENT DISTRICT (“WTBID”).

AYES: Members Fernandez, Lansburgh, Vega and Mayor Garcia-Cadena NOES: None
ABSENT: Member Stallard

13. SUBJECT: Consideration of November 2024 Ballot Measure to Authorize One- Cent Sales Tax

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive a presentation and provide direction to staff on a potential ballot measure to establish a one-cent sales tax for general city services, programs, and facilities.

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Received a presentation from City Manager Ken Hiatt and provided directions to staff on a potential ballot measure to establish a one-cent sales tax for general city services, programs, and facilities. Direction to staff are to proceed with preparing the necessary resolutions to bring back to council on June 18th and also to challenge staff to continue to engage with community members and stakeholders and talk about issues and concerns and invite them to come to the Council meeting on June 18th.

14. SUBJECT: Presentation of the FY2024/25 Proposed Budget

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive a presentation on the proposed budget for fiscal year (FY) 2024/25.

Council Member Stallard arrived at 8:04 PM during this presentation.

Received a presentation from Administrative Services Director Kim McKinney on the proposed budget for fiscal year (FY) 2024/25.

I. ADJOURN

Meeting adjourned at 8:22 PM in memory of Joseph Saragoza.

Respectfully submitted,

Ana B. Gonzalez, MMC
City Clerk

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City of Woodland
City Hall
Council Chambers
300 First Street
Woodland, CA 95695

Regular Meeting Minutes

Tuesday, June 18, 2024

6:00 PM

City Council

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City of Woodland

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CITY COUNCIL

JOINT REGULAR CITY COUNCIL/WOODLAND FINANCE AUTHORITY MEETING 6:00 PM

A. CALL TO ORDER
Meeting called to order at 6:00 PM.

B. ROLL CALL

Council Members Present: Members Fernandez, Lansburgh, Stallard, Vega and Mayor Tania Garcia-Cadena

Absent: None

C. PLEDGE OF ALLEGIANCE
Pledge of Allegiance led by Eric Buechler.

Land Acknowledgment Statement - The City of Woodland acknowledges the land on which we live and work.

D. COMMUNICATIONS - PUBLIC COMMENT

This is an opportunity for the public to speak to the Council on any item other than those listed on this agenda.

Eric Buechler spoke regarding ENGAGE students, Catherine Portman spoke regarding plastic waste, Faten Rocha, Michael Farrell, Theresa Robinson, Reem Awas-Rashmawi, and Tonia Macneil spoke regarding ceasefile resolution.

1. SUBJECT: General Public Comments

Emails were received regarding the ceasefire resolution, sales tax increase, council agenda, Waste Management and arson on July 16, 2023.

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E. COMMUNICATIONS - COUNCIL/STAFF STATEMENTS AND REQUESTS

2. SUBJECT: Long Range Calendar

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.

Verbal updates provided by Council Members/Staff.

F. PRESENTATIONS

3. SUBJECT: Sacramento-Yolo Mosquito & Vector Control District Update

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive an update from Luz Maria Robles, Public Information Officer for the Sacramento-Yolo Mosquito & Vector Control District regarding current mosquito control issues and what can be expected in the upcoming months relating to mosquitoes and West Nile virus.

Received an update from Luz Maria Robles, Public Information Officer for the Sacramento-Yolo Mosquito & Vector Control District regarding current mosquito control issues and what can be expected in the upcoming months relating to mosquitoes and West Nile virus.

G. CONSENT CALENDAR

4. SUBJECT: Pride Proclamation

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt a proclamation declaring the month of June 2024 as "Pride Month".

Adopted a proclamation declaring the month of June 2024 as "Pride Month".

5. SUBJECT: Cooperative Agreement with Caltrans for the I-5/SR 113 Freeway to Freeway Connector Project, CIP 24-06

RECOMMENDATION FOR ACTION: Staff recommends that the Council adopt Resolution No. _____, approving the Cooperative Agreement with the State of California Department of Transportation (Caltrans) regarding the I-5/SR 113 Freeway to Freeway Connector Project, and authorizing the City Manager to sign the Agreement on behalf of the City.

Adopted RESOLUTION NO. 8324, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND APPROVING A COOPERATIVE AGREEMENT WITH THE STATE DEPARTMENT OF TRANSPORTATION (CALTRANS) FOR THE I-5/SR 113 FREEWAY TO FREEWAY CONNECTOR PROJECT, CIP 24-06.

6. SUBJECT: Comprehensive Zoning Code - Second Reading

RECOMMENDATION FOR ACTION: Staff recommends that the City Council conduct a second reading and adopt Ordinance No. 1722 (Attachment 1) repealing the Interim Zoning Ordinance, repealing Title 17 (Zoning) of the

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Woodland Municipal Code and enacting the updated Comprehensive Zoning Code and associated Zoning Map.

Adopted ORDINANCE NO. 1722, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WOODLAND (1) REPEALING THE INTERIM ZONING CODE, (2) REPEALING AND REENACTING TITLE 17 (ZONING) OF THE CITY OF WOODLAND MUNICIPAL CODE, AND (3) REPEALING AND REENACTING THE CITY OF WOODLAND ZONING MAP (COMPREHENSIVE ZONING CODE AND ZONING MAP UPDATE).

7. SUBJECT: Appoint Members to various Boards and Commissions

RECOMMENDATION FOR ACTION: Staff recommends that the City Council appoint members to the various Boards and Commissions.

Appointed members to the various Boards and Commissions.

8. SUBJECT: Letter Agreement to Amend Franchise Agreement with USA Waste of California, Inc. dba Waste Management of Woodland (WM)

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, authorizing the City Manager to execute a Letter Agreement to Amend the Franchise Agreement with USA Waste of California, Inc. dba Waste Management of Woodland (WM).

Adopted RESOLUTION NO. 8325, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND AUTHORIZING CITY MANAGER TO EXECUTE A LETTER AGREEMENT TO AMEND FRANCHISE AGREEMENT WITH WASTE MANAGEMENT.

9. SUBJECT: Approval of Memorandum of Understanding - MMPA and PMMA

RECOMMENDATION FOR ACTION: Staff recommends that the City Council (1) Adopt Resolution No. _____, ratifying a two-year, Memorandum of Understanding with the Woodland Mid-Management Professional Association, (MMPA) covering the period from July 1, 2024, through June 30, 2026, and (2) adopt Resolution No. _____, ratifying a two-year Memorandum of Understanding with the Woodland Police Mid-Management Association (PMMA) covering the period of July 1, 2024, through June 30, 2026.

Adopted RESOLUTION NO. 8326, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND APPROVING CERTAIN TERMS AND CONDITIONS FOR MID MANAGEMENT UNIT EMPLOYEES and RESOLUTION NO. 8327, A RESOLUTION OF

THE CITY COUNCIL OF THE CITY OF WOODLAND APPROVING CERTAIN TERMS AND CONDITIONS FOR POLICE MID-MANAGEMENT EMPLOYEES.

On a motion by Mayor Pro Tem Lansburgh, seconded by Council Member Stallard and carried unanimously on a 5-0 vote, Council Members approved Consent Calendar Items No. 4 through 9.

AYES: Members Fernandez, Lansburgh, Stallard, Vega and Mayor Garcia-Cadena NOES: None

H. PUBLIC HEARINGS

10. SUBJECT: Introduce and waive the first reading of an Ordinance revising Sections within Chapter 13.24, “Cross-Connection Control and Backflow Prevention,” to Title 13 of the Woodland Municipal Code

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RECOMMENDATION FOR ACTION: Staff recommends that the City Council introduce and waive the first reading of an ordinance of the City Council of the City of Woodland, California revising sections within Chapter 13.24, “Cross- Connection Control and Backflow Prevention” to Title 13 of the Woodland Municipal Code.

On a motion by Council Member Fernandez, seconded by Mayor Pro Tem Lansburgh and carried unanimously on a 5-0 vote, Council Members introduced and waived the first reading of an ordinance of the City Council of the City of Woodland, California revising sections within Chapter 13.24, “Cross-Connection Control and Backflow Prevention” to Title 13 of the Woodland Municipal Code.

AYES: Members Fernandez, Lansburgh, Stallard, Vega and Mayor Garcia-Cadena NOES: None

11. SUBJECT: Woodland Tourism Business Improvement District Annual Assessment

RECOMMENDATION FOR ACTION: Staff recommends that the City Council:

1. Hold a Public Hearing to receive testimony regarding the City Council's intention to continue the Woodland Tourism Business Improvement District; and

2. Determine whether a legally sufficient protest is made; and

3. If no legally sufficient protest is made, adopt Resolution No. _____, approving the WTBID FY 2024-25 Budget and affirming the continuation of the annual assessment for the WTBID for 2024-25 fiscal year.

On a motion by Mayor Pro Tem Lansburgh, seconded by Council Member Fernandez and carried unanimously on a 5-0 vote, Council Members held a public hearing and adopted RESOLUTION NO. 8328, A RESOLUTION OF THE CITY OF WOODLAND APPROVING THE WOODLAND TOURISM BUSINESS IMPROVEMENT DISTRICT 2024-25

BUDGET AND AFFIRMING THE CONTINUATION OF THE ANNUAL ASSESSMENT OF THE DISTRICT FOR FISCAL YEAR 2024-2025.

AYES: Members Fernandez, Lansburgh, Stallard, Vega and Mayor Garcia-Cadena NOES: None

I. REPORTS OF THE CITY MANAGER

12. SUBJECT: Consideration of November 2024 Ballot Measure to Authorize One- Cent Sales Tax

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt:

1. Receive public comment;

2. Discuss options pertaining to a potential revenue measure to provide enhanced services and infrastructure investments; and

3. Adopt, with any amendments, Resolution No. _____, a resolution of the City of Council of the City of Woodland, California calling for the placement of a general tax measure on the ballot for the November 5, 2024, general municipal election for the submission to the qualified

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voters of an ordinance to enact a second supplemental general transaction and use tax (sales tax) at the rate of one-cent (1¢).

– or –
Direct staff to continue public outreach and engagement on the matter and return to Council at a later date with a recommendation to consider the appropriate timing and structure of a supplemental sales tax measure.

After receiving public comment and discussing the options for a potential revenue measure on the ballot for the November 5, 2024, general municipal election, Council Member Stallard made a motion to accept the staff recommendation. The motion was seconded by Member Fernandez.

A friendly amendment to that motion was made by Member Vega requesting a change to the term of the sales tax from ten (10) years to eight (8) years. Member Stallard accepted the friendly amendment. and Member Fernandez seconded the amendment.

On a motion by Council Member Stallard, seconded by Council Member Fernandez and carried unanimously on a 5-0 vote, Council Members adopted RESOLUTION NO. 8329,

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND, CALIFORNIA

CALLING FOR THE PLACEMENT OF A GENERAL TAX MEASURE ON THE BALLOT FOR THE NOVEMBER 5, 2024 GENERAL MUNICIPAL ELECTION FOR THE SUBMISSION TO

THE QUALIFIED VOTERS OF AN ORDINANCE TO ENACT A SECOND SUPPLEMENTAL

GENERAL TRANSACTIONS AND USE TAX (SALES TAX) AT THE RATE OF ONE CENT (1¢) and agreed to change the term of the sales tax from ten (10) years to eight (8) years.

AYES: Members Fernandez, Lansburgh, Stallard, Vega and Mayor Garcia-Cadena NOES: None

13. SUBJECT: Calling and Consolidating a General Municipal Election for Council Districts and Measure - November 5, 2024

RECOMMENDATION FOR ACTION: Staff recommends that the City Council take one of the two following actions:

1. Adopt Resolution No. _____, Calling a General Municipal Election for the Election of Three Council Members by District, and the Placement of a General Tax Measure on the Ballot for the General Municipal Election for the Submission to the Qualified Voters of an Ordinance to enact a Second Supplemental General Transactions and Use Tax (Sale Tax) at the rate of One Cent (1¢), and requesting the Board of Supervisors of the County of Yolo to Consolidate a General Municipal Election to be held on November 5, 2024, with the Statewide General Election to be held on that date pursuant to §10403 of the Elections Code.

-and-

Adopt Resolution No. _____, Providing for the Filing of Primary and Rebuttal Arguments and Setting Rules for the Filing of Written Arguments regarding a City Measure to be Submitted at the November 5, 2024 General Municipal Election.

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City of Woodland

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-or-

2. Adopt Resolution No. _____, Calling a General Municipal Election for the Election of Three Council Members by District, and requesting the Board of Supervisors of the County of Yolo to Consolidate a General Municipal Election to be held on November 5, 2024, with the Statewide General Election to be held on that date pursuant to §10403 of the Elections Code.

On a motion by Member Vega, seconded by Member Fernandez and carried unanimously on a 5-0 vote, Council Members adopted RESOLUTION NO. 8330, A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND CALLING A

GENERAL MUNICIPAL ELECTION FOR THE ELECTION OF THREE COUNCIL MEMBERS

BY DISTRICT, AND THE PLACEMENT OF A GENERAL TAX MEASURE ON THE BALLOT

FOR THE GENERAL MUNICIPAL ELECTION FOR THE SUBMISSION TO THE QUALIFIED

VOTERS OF AN ORDINANCE TO ENACT A SECOND SUPPLEMENTAL GENERAL TRANSACTIONS AND USE TAX (SALES TAX) AT THE RATE OF ONE CENT (1¢), AND

REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF YOLO TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 5, 2024 WITH THE STATEWIDE GENERAL ELECTION TO BE HELD ON THAT DATE PURSUANT TO §10403 OF THE ELECTIONS CODE and RESOLUTION NO. 8331, A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND, CALIFORNIA,

PROVIDING FOR THE FILING OF PRIMARY AND REBUTTAL ARGUMENTS AND

SETTING RULES FOR THE FILING OF WRITTEN ARGUMENTS REGARDING A CITY MEASURE TO BE SUBMITTED AT THE NOVEMBER 5, 2024 GENERAL MUNICIPAL ELECTION.

AYES: Members Fernandez, Lansburgh, Stallard, Vega and Mayor Garcia-Cadena NOES: None

14. SUBJECT: Approval of the Fiscal Year 2024/25 Budget

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No._____, approving the Fiscal Year (FY)2024/25 Annual Budget of $223.96 million as detailed in Exhibit A, and approving 324 full-time equivalent positions, by classification, as detailed in Exhibit B.

On a motion by Mayor Pro Tem Lansburgh, seconded by Council Member Fernandez and carried unanimously on a 5-0 vote, Council Members adopted RESOLUTION NO. 8332, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND ADOPTING THE FISCAL YEAR 2024-2025 ANNUAL BUDGET.

AYES: Members Fernandez, Lansburgh, Stallard, Vega and Mayor Garcia-Cadena NOES: None

J. ADJOURN

Meeting adjourned at 08:01 PM.

Respectfully submitted,

Ana B. Gonzalez, MMC
City Clerk

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 2, 2024
ITEM #: I.6
SUBJECT: Receive and File the Manufactured Home Fair
Practices Commission Annual Report for the 2023
Program Year

Recommendation for Action: Receive and File the Manufactured Home Fair Practices Commission Annual Report for the 2023 Program Year

Staff Contact:

Dago Fierros, Housing Analyst II – 530-661-2019, [email protected]

Fiscal Impact:

For 2023, the City collected registration fees of $9,690 from three of the five manufactured home parks located in Woodland with the revenues helping offset the City costs incurred to administer the program. Two of the parks are not required to pay registration fees: Leisureville is a cooperative and residents purchase a share of the non-profit cooperative (Leisureville Community Association) at the time of entry, while the residential units at Casa del Sol are subject to long-term affordability agreements.

Background:

The City’s voters adopted Measure T in November 2001, which added Chapter 16B to the Woodland Municipal Code, entitled Manufactured Home Space Rent Control. Chapter 16B was subsequently moved to Chapter 5.36 in the code. The purpose of the ordinance (Measure T) is to protect the owners and residents of manufactured homes from unreasonable space rental increases while simultaneously recognizing and providing for the need of park owners to receive a just and reasonable return on their property. The ordinance also provided for the establishment of the Manufactured Home Fair Practices Commission of the City of Woodland (Woodland Municipal Code § 5.36.040A). Its membership consists of five regular members and two alternate members, none of whom are permitted to be either a manufactured homeowner or resident or otherwise have any interest in a manufactured home park (§ 5.36.040B(1)). The Commission reviews all proposed rent increases for mobile home spaces subject to the rent control provisions of the ordinance.

Discussion:

For program year 2023, there were a total of 630 manufactured home spaces in the City, of which 341 spaces are subject to the registration and rent ceiling provisions of the City’s Manufactured Home Space Rent Control Ordinance. Annual Permissive Adjustment (space rent increase) of 3% was approved by the commission in May 2023 for Idle Wheel Estates, Royal Palm Mobile Estates, and Bell’s Trailer Village effective July 1, 2023 through June 30, 2024. The Commission approved the Annual Report for the 2023 program year at their May 22, 2024 meeting.

Conclusion:

Staff recommends that the City Council receive and file the Manufactured Home Fair Practices Commission Annual Report for the 2023 program year.

Prepared by: Dago Fierros, Housing Analyst II

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Reviewed by: Christine Engel, Community Services Director

Attachments:

1. 2023 MHFPC Annual Report

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ANNUAL REPORT 2023

MANUFACTURED HOME FAIR PRACTICES

COMMISSION

AUTHORITY

The City of Woodland’s mobile home rent control ordinance specifies that the Manufactured Home Fair Practices Commission ( MHFPC) render “at least semiannually a comprehensive w ritten report to the City C ouncil concerning the commission’s activities, holdings, actions results of hearings and all other matters pertinent to this chapter…” (§5.36.040(M)(6).) The City Council is provided copies of minutes of MHFPC meetings during the year, but this document represents a more formal report ing of the Commission’s activities for the 2022 program year.

The City’s ordinance also specifies: “The city manager is hereby directed to maintain an accurate accounting of all direct and indirect cos ts of administering the regulations contained in this chapter. The city manager shall submit a report to the commission and city council of such costs and any recommendation for a change in the registration fee at least annually from and after the effective date of this chapter.” (§5.36.060(E).)

FINANCIAL STATUS

For program years 200 2 through 2005, park owners were required to pay an annual registration fee of $137 per-space. Starting in program year 2006, t he Commission recommended and the City Coun cil approved a lower registration fee of $30 per space.

The $30 per -space fee continues to remain in effect until changed by the City Council upon the recommendation of the Commission.

MHFPC COMMISSIONERS AND STAFF

In 2023, the MHFPC Commissioners were:

Name Term Expires
Dick Cronin, Regular Member 6/30/2024
Kathy Trott, Regulator Member 6/30/2024
Ben Cadranel, Regular Member 6/30/2024
Paul Kramer, Regular Member 6/30/2026
Stacie Lewis, Regular Member 6/30/2025
VACANT, Alternate Member N/A
VACANT, Alternate Member N/A

Dago Fierros from the Community Services Department currently serves as staff to the Commission.

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2023 STATISTICS

In 2023, there were a total of 630 manufactured home spaces in the City of Woodland, of which 341 spaces are subject to the registration and rent ceiling provisions of the City of Woodland’s Manufactured Home Space Rent Control ordinance.

Mobile Home Park Spaces in Park Regulated Spaces
Bell’s Trailer Village 39 39
Leisureville 150 0
Idle Wheel Estates 153 153
Casa del Sol 157 18
Royal Palm 131 131
TOTAL 630 341

2023 ACTIVITY BY PARK:

Bells Trailer Village:
▪ All 39 spaces at Bells Trailer Village were registered with the Commission. ▪ Registration fees of $1,170 was paid to the City in December 2022. ▪ All regulated space rents as of December 31, 2022 appeared to be within the 3.0% increase (permissive adjustment) in the spa ce rent ceiling previously ap proved by the Commission in June 2022.
▪ Bells completed its annual re -registration process on time and requested a permissive adjustment in March 2023.
▪ The Commission approved a permissive adjustment increase to the space rent ceiling of 3.0% in May 2023.

Idle Wheel:
▪ All 153 spaces at Idle Wheel were registered with the Commission. ▪ Registration fees of $4,590 was paid to the City in December 2022. ▪ All regulated space rents as of December 31, 2022 appeared to be within the 3.0% increase (permissive adjustment) in the space rent ceiling previously approved by the Commission in June 2022.
▪ The Commission’s 2017 decision on Idle Wheel’s Special Adjustment application also included a limited term monthly charge for residents starting at $7.17 for a period of ten yea rs. (The charge is collected for 20 years and is reduced af ter ten years and again after fifteen years.) Staff reported that Idle Wheel has been collecting a monthly amount of $7.17 according to the annual registration. ▪ Idle Wheel completed its annual re-registration process on time and requested a permissive adjustment in March 2023.
▪ The Commission approved a permissive adjustment increase to the space rent ceiling of 3.0% in May 2023.

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Royal Palm:
▪ All 131 spaces at Royal Palm were registered with the Commission. ▪ Registration fees of $3,930 was paid to the City in December 2022. ▪ All regulated space rents as of December 31, 2022 appeared to be within the 3.0% increase (permissive adjustment) in the space rent ceiling previously approved by the Commission in June 2022.
▪ The Commission’s 2018 decision on Royal Pa lm’s Net Operating Income application also included a limited term monthly charge for residents starting at $15.38 for period of three years. (The charge is collected for six years and is reduced after three years.) Staff reported that Royal Palm has been collecting a monthly amount of $15.38 which is the amount approved by the Commission for the first three years.
▪ Royal Palm completed its annual re -registration process on time and requested a permissive adjustment in March 2023.
▪ The Commission approved a permissive adjustment increase t o the space rent ceiling of 3.0% in May 2023.

Leisureville:
▪ There are 150 spaces at Leisureville. Management claims there are no space renters, and that a ll residents have an ownership interest in the park. Because Leisureville did not have at least 2 spaces rented or held out for rent, Leisureville is exempt from the Ordinance and the Commission took no action.

Casa del Sol:
▪ Community Housing Opportuniti es Corporation submi tted an annual registration showing that 156 of the 157 park spaces at Casa del Sol, the one park space not listed is used for the park manager. Of the 156 units, 138 are subject to recorded affordable housing covenants which restrict tenancies to low - very-low income households and require rents a ffordable to residents at those income levels. The remaining 18 units are held out for median income households and claimed by CHOC to be exempt under Cal. Civil Code section 798.17, a state law preempting local rental control for spaces under specified l ong-term leases (greater than one year). As a result, registration fees were not paid for these spaces, but CHOC is required to annually re - confirm the exemption for the spaces.

Commission Meetings for Program Year 2023

For Program Year 202 3, t he Manufactured Home Fair Practices Commission held one meeting that took place on May 24, 2023.

Dated: May 22, 2024
Dago Fierros, Housing Analyst II
MHFPC Staff

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 2, 2024
ITEM #: I.7
SUBJECT: SAC Meeting Minutes May 2024

Recommendation for Action: Staff recommends that the City Council receive the Sustainability Advisory Committee's May meeting minutes

Staff Contact:

Spencer Bowen, Communication & Strategic Policies Manager | [email protected], (530) 661-5808

Discussion:

Highlights from the Sustainability Advisory Committee's May meeting include:
• Review and finalization of Chairperson's "Year in Review" document • Discussion of engagement efforts, including improved collaboration between SAC members and City of Woodland Environmental Services

Conclusion:

Staff recommends that the City Council receive the Sustainability Advisory Committee's May meeting minutes

Attachments:

1. SAC Meeting Minutes 5.15.24

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Sustainability Advisory Committee Meeting Minutes
May 15, 2024 – 6:00 PM
A. CALL TO ORDER
Meeting called to order at 6:05 PM.

B. ROLL CALL

Present: Grandia, Green, Serena, Aulman, Frankenbach, Muñoz

Absent: Ullrey, Bellows, Whitaker
C. PUBLIC COMMENTS
No public comment.

D. MEMBER REPORTS
Serena: Attended City Council Bike Ride on Saturday; felt that the event was noticed too short, but was still a good event overall. Hopes that it will be done again and that SAC can help promote.

Grandia: Reviewing Richard’s Biking Report and wondering if SAC can use report as a way to consolidate committee’s various brainstorms and send to Council. Concerns over knowledge gaps as people exit and enter committee, wondering if there is a way to create informal institutional knowledge to pass on over the years. Notes that Woodland carpet recycling center closed; AB 863 (written by Assemblymember Aguiar-Curry, co-sponsored by Senator Dodd) bill introduced to enforce accountability in the carpet industry to recycle.

Aulman: Attended the California Honey Festival on behalf of Valley Clean Energy. Propose that SAC find a way to recognize community members/businesses/schools for their work in sustainability. Thankful to Yolo County Fairgrounds for last-minute work moving CHF to the grounds. Discussed with Rolf:
proposed effort for SAC to talk one-on-one with council members and department heads and ask them what their top priorities are in regards to sustainability. Desire to create cost-friendly updates on the CAP made available to the public.

Frankenbach: Cool Schools Program grant update: Public workshops held at all 5 schools last week.

Reached out to City GIS staff, Daniel Hewitt, to determine existing tree canopy coverage. Grant is flexible to customize for each school. Next step is for the landscape architectures to create specific plans for each school using input from students, staff, faculty, and community members. Presentation on May 23rd (6pm) at Woodland Joint Unified School District Office –presentation by Texas Tree representatives on the program and more specific information on the project.

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E. STAFF REPORTS
GHG Inventory: June and July meetings will be held in a different room due to scheduling conflicts.

Update on GHG emissions efforts – trying to update GHG inventory, but due to the 15/15 rule, we are running into issues getting a full inventory, particularly surrounding commercial and industry sectors.

Member of a statewide UC Berkeley Climate Action Data committee; state funding for academics, consultants, and researchers to solve GHG data issues and streamline process for local GHG inventories.

Will type up a staff report and attach it to next meeting.

Grant Collaboration: City of Woodland is a member of the Zero Emission Vehicle (ZEV) action team.

State grant funding to perform a county-wide analysis for ZEV infrastructure needs, positioning us better for further grant applications and investments; each member will work with selected consultant on a municipal fleet transition plan. City is also a member of Yolo regional resilience collaborative, funded through CA Office of Planning and Research office, positioning us for better collaboration on regional projects and additional funding.

Civic Fellow: Conducted interviews for summer Civic Fellow last Tuesday; City Manager fellow will be focusing on researching and implementing a CAP tracking dashboard, working with department heads to share their sustainability progress. Fellow will work from June through August.

Committee Update: Richard Peterson resigned from the SAC on 5/15.

F. MINUTES
Serena motions to approve the April meeting minutes, Frankenbach seconds. Motion passes 5-0-

1. (Grandia abstains)
G. BUSINESS ITEMS
a. RECOMMENDATION FOR ACTION: Staff recommends that the SAC discuss and approve its annual "Year in Review" document
Grandia suggests to add the definition of the SAC from the website to the document as a reminder to the City Council. Spencer clarifies that it would go to City Council on June 4th on the consent calendar. Aulman mentions that he will attend the Council meeting and encourages other SAC members to do so as community members and make public comment.

Serena moves to approve the annual “Year in Review” document with discussed additions, Aulman seconds. Motion passes 6-0-0.

Muñoz departs at 6:43pm, Vice Chair Serena runs meeting. b. RECOMMENDATION FOR ACTION: Staff recommends that the SAC review and discuss materials put together by its Ad-Hoc Subcommittee on Engagement Spencer explains that he spoke with Finance staff and will bring back committee funding requests and work with Finance staff to figure out how the City can support.

EnviroWoodland staff, Rosie Ledesma, in attendance at the meeting to discuss outreach (website, social media, etc.) Rosie explains that EnviroWoodland is very interested in any sort of collaboration on sustainability; currently revamping outreach strategy to best reach the public.

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EnviroWoodland outreach is often focused on things that are mandated (waste and water conservation) due to limited funding and staff capacity; would love to cover more and feel that the SAC could help support in those areas.

Aulman notes that SAC could create content, but would need some sort of content guide that the City would support. Notes that another option is to model after the “Cool Davis” campaign that is outside of the City to avoid legal constraints.

Grandia notes that Engagement subcommittee has been working for 5 years to create citizen-to- citizen engagement and public-private engagement; need a way to maintain communication with those not on social media (email listserv) and basic means of production (social media, website, logo, etc.) outside of EnviroWoodland.

Aulman notes that Woodland Research & Tech Park FAQ page has a lot of great information, hopes that similar content could be recreated for sustainability efforts.

Frankenbach notes that he thinks that SAC should work to regularly add things on EnviroWoodland website.

Serena asks Rosie if the SAC could have a dedicated schedule on EnviroWoodland social media? Rosie brainstorms that they could reserve a post once every two weeks for the SAC (Instagram, Facebook, TikTok), content is heavily focused on images/videos; also have monthly newsletter that the SAC could have a blurb on.

Grandia emphasizes that they need an autonomous citizen space where concerned citizens can come together and discuss sustainability efforts. Green notes that the SAC meetings may not be a conducive environment for citizens to come together, but spaces like GreenDrinks are. Serena and Grandia note that Town Hall was a very lively discussion, desire to recreate that. Aulman echoes the need for another Town Hall. Grandia notes that the SAC needs a dedicated listserv.

Committee discusses opportunity to better engage with Council: ideas include formal presentation, informal one-on-one meetings with Council members, presentation at Council’s next annual strategic retreat.

Grandia asks 1) Can we have a webpage? 2) Can we have a listserv? 3) Can we have social media? Spencer clarifies that there are legal challenges to the City supporting certain social media and outreach, but community members can create their own.

Green asks for a list of projects that are not mandated, but EnviroWoodland would like to support so that the committee can organize their content. Rosie will put together a list.

H. WORK GROUP UPDATES
I. LONG RANGE CALENDAR
Sustainability Advisory Committee received the Long Range Calendar for informational purposes only.

Frankenbach asks how the SAC could respond to the citizen concerns on single-use plastics, expresses a desire to discuss and produce a response or recommendation to Council. Serena

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notes that single-use plastics bans have generally been shown to increase plastic use, but one thing that the SAC could discuss is mandates on grocery store plastic bags; asks Spencer how to proceed. Spencer notes that the SAC needs to agendize discussions and produce recommendations. Frankenbach proposes to agendize plastics discussion at next meeting. •ADJOURN
Meeting adjourned at 7:41 PM.

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 2, 2024
ITEM #: I.8
SUBJECT: SUBJECT: Second Reading and Adoption of an
Ordinance revising sections within Chapter 13.24,
"Cross-Connection and Backflow Prevention," to Title
13 of the Woodland Municipal Code

Recommendation for Action: Staff recommends that the City Council adopt Ordinance No. 1723, an ordinance of the City Council of the City of Woodland, California revising sections within Chapter

13.24, “Cross-Connection Control and Backflow Prevention” to Title 13 of the Woodland Municipal Code.

Staff Contact:

Celia Taylor, Water Quality Specialist II, 530-661-5915, [email protected]

Background:

At the June 18, 2024, City Council meeting, the City Council voted to introduce and waive the first reading of Ordinance No. 1723.

Should the Council choose to waive the second reading and adopt Ordinance No. 1723 at tonight’s meeting, the Ordinance would be effective August 1, 2024, thirty (30) days from the second reading.

Conclusion:

Staff recommends that the City Council adopt Ordinance No. 1723, an ordinance of the City Council of the City of Woodland, California revising sections within Chapter 13.24, “Cross-Connection Control and Backflow Prevention” to Title 13 of the Woodland Municipal Code.

Prepared by: Celia Taylor, Water Quality Specialist II

Reviewed by: Tim Busch, Principal Utilities Civil Engineer

Attachments:

1. ORDINANCE

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ORDINANCE NO. 1723

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WOODLAND AMENDING CHAPTER 13.24 OF TITLE 13 OF THE WOODLAND MUNICIPAL

CODE RELATING TO CROSS-CONNECTION CONTROL AND BACKFLOW

PREVENTION
WHEREAS, the City of Woodland, California (“City”) is a municipal corporation, duly organized under the constitution and laws of the State of California; and WHEREAS, the City’s Community Development Department (“Department”), Utilities Engineering Division desires to amend Chapter 13.24 of the Woodland Municipal Code relating to “Cross-Connection Control and Backflow Prevention”; and WHEREAS, the California State Water Resources Control Board adopted standards for backflow protection and cross-connection control through the “Cross-Connection Control Policy Handbook – Standards and Principles for California’s Public Water Systems” (CCCPH); and WHEREAS, the CCCPH was adopted by the State Water Resources Control Board on December 19, 2023, and becomes effective July 1, 2024; and
WHEREAS, all California public water systems must comply with the CCCPH and this Ordinance contains the amendatory actions needed to update the City’s Municipal Code in order to comply with state regulatory policy; and
WHEREAS, the City is dedicated to the protection of the potable water supply from contamination, pollution, cross-connection, and backflow.

NOW, THEREFORE, the City Council of the City of Woodland does ordain as follows:

Section 1. Recitals. The Recitals set forth above are true and correct and are incorporated into this Ordinance.

Section 2. Amendments to Chapter 13.24. Chapter 13.24 of Title 13 of the Woodland Municipal Code is hereby amended and restated in its entirety as provided in Exhibit “A”, attached hereto and incorporated herein by this reference. The amendments are summarized as follows:
i. Insert under §13.24.010 the federal and state regulations which require protection of water sources.
ii. Insert under §13.24.020 the applicability for provisions. iii. Amend the definitions in §13.24.020 to include several key terms and remove unused terms. iv. Amend section §13.24.040 to include regulations required by the State Water Resources Control Board. The new text includes a list of facilities where an RP or AG is required and defines specific examples where backflow protection and cross-connection control is required.

References to specific standards are updated.
v. Section §13.24.050 Hazard Assessments was added.

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vi. Section §13.24.060 Inspections & Backflow Prevention Assembly Testing was added. This was previously listed as part “F” under §13.24.030 Regulations. vii. Section §13.24.070 Cross-Connection Control Program Coordinator was added to reflect the requirement by the state policy.
viii. Section §13.24.080 Certified Backflow Prevention Assembly Tester and Certified Cross- Connection Control Specialists was added to reflect the requirement by the state policy. ix. Section §13.24.090 Backflow Incident Response was added to define the Public Works Department role in responding to actual and potential backflow events. x. Section §13.24.100 was added replace prior code Section §13.24.040 “Notice, compliance schedules” to organize the code and separate notification from corrective actions. The section outlines a timeline for compliance and notification.
xi. Section §13.24.110 Corrective Actions was added to state the ramifications of failure to comply.
xii. Section §13.24.120 Record Retention was added to disclose the City policy regarding record keeping as required by the State Water Resources Control Board CCCPH.

Section 3. California Environmental Quality Act (CEQA). The City Council finds that this Ordinance is not subject to the California Environmental Quality Act (“CEQA”) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the State CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. Further, if the activity is deemed a project this City Council finds that this Ordinance is exempt pursuant to Section 15061(b)(3) of the State CEQA Guidelines.

Section 4. Severability. If any provision, clause, sentence or paragraph of this chapter or the application thereof to any person or circumstances shall be held invalid, such invalidity shall not affect the other provisions of this chapter which can be given effect without the invalid provision or application, and to this end the provisions of this chapter are declared to be severable.

Section 5. Certification; Publication. The City Clerk shall certify to the adoption of this Ordinance and shall cause a summary thereof to be published in the Daily Democrat, a newspaper of general circulation, printed and published in the City of Woodland and County of Yolo, at least five (5) days prior to the meeting at which the proposed ordinance is to be adopted and shall post a certified copy of the proposed ordinance in the office of the City Clerk, and within fifteen (15) days of its adoption, shall cause a summary of it to be published and shall post a certified copy of the adopted ordinance in the office of the City Clerk, in accordance with California Government Code section §36933. This ordinance shall take effect thirty (30) days following its adoption.

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INTRODUCED by the City Council of the City of Woodland at a regular meeting held on the 18th day of June 2024, and PASSED, APPROVED AND ADOPTED by the City Council of the City of Woodland at a regular meeting held on the 2nd day of July, 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Tanya Garcia-Cadena, Mayor
ATTEST: APPROVED AS TO FORM:

Ana B. Gonzalez, City Clerk Ethan Walsh, City Attorney

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Exhibit “A”
Amendments to Municipal Code
(Separate attachment to the report)
CHAPTER 13.24

CROSS-CONNECTION CONTROL AND BACKFLOW PREVENTION
§ 13.24.010 Purpose.

A. Under the Federal Safe Drinking Water Act of 1974 with amendments in 1986 and 1996 and the California Code of Regulations—Title 17, Sections 7583 through 7605, the City has the primary responsibility of preventing unapproved water sources or other contaminants from entering the public potable water system. The City shall require that any unprotected cross connection be eliminated or that the water system be protected with an approved backflow prevention assembly.

B. The purpose of this chapter is to:

1. Protect the public potable water supply of the City from the possibility of contamination or pollution by isolating within a user’s internal distribution system or a user’s private water system, contaminants or pollutants which could backflow or back-siphon into the City water supply system;

2. Promote the elimination or control of existing cross-connections, actual or potential, between a user’s potable water system and that user’s nonpotable water system, plumbing of fixtures and/or industrial piping system;

3. Provide for the maintenance of a continuing program of cross-connection control which systematically and effectively prevents the contamination or pollution of the potable water system.
§ 13.24.020 Applicability
A. All water users must comply with the requirements of the City of Woodland municipal code and federal and state regulations.
§ 13.24.030 Definitions.

For the purposes of this Ordinance, the following definitions shall apply unless the context clearly indicates or requires a different meaning.
“Air gap separation or “AG” means a physical vertical separation of at least two (2) times the effective pipe diameter between the free-flowing discharge end of a potable water supply pipeline and the flood level of an open or non-pressurized receiving vessel; air gaps cannot be less than one (1) inch. “Approved water supply” means a water source that has been approved by the State Water Board for domestic use in a public water system and designated as such in a domestic water supply permit issued pursuant to section 11625 of the California Health and Safety Code. “Auxiliary water supply” means any water supply on or available to the premises other than the purveyor's approved public potable water supply. These auxiliary waters may include water from another well, or "used waters" or "industrial fluids." It is located on the premises of, or available to, a water user.

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“Backflow” means the undesired reversal of flow of a liquid, gas, or other substance into a public water system’s distribution system or approved water supply.
“Backflow prevention assembly” or “BPA” means a mechanical device designed and constructed to prevent backflow, such that while in-line it can be maintained and its ability to prevent backflow, as designed, can be field tested, inspected and evaluated. “Backflow prevention assembly tester” means a person who is certified as a backflow prevention assembly tester by a certifying organization recognized by the State Water Board. “Backsiphonage” means a type of backflow where the upstream pressure in a piping system is reduced to a sub-atmospheric pressure.
“City” means the City of Woodland.
“Cross-connection” means any physical connection or arrangement of piping or fixtures between two otherwise separate piping systems, one of which contains potable water and the other non-approved source which contains liquid, gas, or other substances, through which, or because of which, backflow or back-siphonage may occur into the potable water system. “Distribution system” means, as defined in section 63750.50 of the California Code of Regulations (CCR), any combination of pipes, tanks, pumps, etc. which delivers drinking water from a source or treatment facility to the consumer and includes: (a) disinfection facilities for which no Giardia or virus reduction is required pursuant to CCR 64654(a) and (b) the composite of all distribution systems of a public water system.
“Double check detector backflow prevention assembly” or “DCDA” means a double check valve backflow prevention assembly that includes a bypass with a water meter and double check backflow prevention assembly, with the bypass’s water meter accurately registering flow rates up to two gallons per minute and visually showing a registration for all rates of flow. This type of assembly may only be used to isolate low hazard cross-connections.
“Double check valve backflow prevention assembly” or “DC” means an assembly consisting of two independently-acting internally-loaded check valves, with tightly closing shut-off valves located at each end of the assembly (upstream and downstream of the two check valves) and fitted with test cocks that enable accurate field testing of the assembly. This type of assembly may only be used to isolate low hazard cross-connections.
“Hazard assessment” means an evaluation of a user premises designed to evaluate the types and degrees of hazard at a user’s premises.
“High hazard cross-connection” means a cross-connection that poses a threat to the potability or safety of the public water supply. Materials that enter or can potentially enter the public water supply are contaminants or health hazards.
“Low hazard cross-connection” means a cross-connection that has been found to not pose a threat to the potability or safety of the public water supply but may adversely affect the aesthetic quality of the potable water supply. Materials entering the public water supply through a low hazard cross-connection are pollutants or non-health hazards.
“Nonpotable water” means water which is not safe for human consumption or which is of questionable potability.
“Pollution” means the presence of any foreign substance (organic, inorganic, or biological) in water which tends to degrade its quality, so as to constitute a hazard or impair the usefulness or quality of the water to a degree which does not create an actual hazard to the public health, but which does adversely and unreasonably affect such waters for domestic use.

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“Potable water” means any water which, according to recognized standards, is safe for human consumption.
“Premises containment” means protection of a public water system’s distribution system from backflow from a user’s premises through the installation of one or more air gaps or BPAs, installed as close as practical to the user’s service connection, in a manner that isolates the water user’s water supply from the public water system’s distribution system.
“Public water system” or “PWS,” as defined in the California Health and Safety Code section 116275(h), means a system for the provision of water for human consumption through pipes or other constructed conveyances that has 15 or more service connections or regularly serves at least 25 individuals daily at least 60 days out of the year. A public water system includes the following:

1. Any collection, treatment, storage, and distribution facilities under control of the operator of the system that are used primarily in connection with the system.

2. Any collection or pretreatment storage facilities not under the control of the operator that are used primarily in connection with the system.

3. Any water system that treats water on behalf of one or more public water systems for the purpose of rendering it safe for human consumption.
“Recycled water” means a wastewater which as a result of treatment is suitable for uses other than potable use.
“Reduced pressure principle backflow prevention assembly” or “RP” means an assembly with two independently acting internally-loaded check valves, with a hydraulically operating mechanically independent differential-pressure relief valve located between the check valves and below the upstream check valve. The assembly shall have shut-off valves located upstream and downstream of the two check- valves, and test cocks to enable accurate field testing of the assembly. “Reduced pressure principle detector backflow prevention assembly” or “RPDA” means a reduced pressure principle backflow prevention assembly that includes a bypass with a water meter and reduced pressure principle backflow prevention assembly, with the bypass’s water meter accurately registering flow rates up to two gallons per minute and visually showing a registration for all rates of flow. “Reduced pressure principle detector backflow prevention assembly – type II” or “RPDA-II” means a reduced pressure principle backflow prevention assembly that includes a bypass around the second check, with the bypass having a single check valve and a water meter accurately registering flow rates up to two gallons per minute and visually showing a registration for all rates of flow. “User premises” means the property under the ownership or control of a water user and is served, or is readily capable of being served, with water via a service connection with a public water system. “User’s service connection” means either the point where a water user’s piping is connected to a water system or the point in a water system where the approved water supply can be protected from backflow using an air gap or backflow prevention assembly
“Water supplier” means a person who owns or operates a public water system. “Water user” means a person or entity who is authorized by the PWS to receive water. “Water service connection” means the terminal end of a service connection from the public potable water system, i.e., where the City loses jurisdiction and sanitary control over the water at its point of delivery to the user's water system. If a meter is installed at the end of the service connection, then the service connection means the downstream end of the meter. The water service connection shall also include connection from a fire hydrant and all other temporary or emergency water service connections from the City’s potable water system.

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“Water system” consists of two parts, the City system and the user system:

1. The "City system" means the source facilities and the distribution system, including storage and delivery systems under the complete control of the City, up to the point where the user's system begins.

2. The "user system" means all facilities beyond the termination of the City system which are utilized in conveying City delivered domestic water to points of use. § 13.24.040 Regulations
A. Cross Connection Control Program
The City shall protect the public water supply from contamination by implementation of a Cross- Connection Control Program. The City’s Cross-Connection Control Program shall include the requirements of the State Water Resources Control Board Cross-Connection Control Policy Handbook (CCCPH).

B. Backflow protection required
The type of protective device required shall depend upon the degree of hazard which exists as follows:

1. In the case of any premises where there is any material dangerous to health which is handled in such a fashion as to create an actual or potential hazard to the water system, the City water system shall be protected by an approved AG or an approved RP device. Examples of premises where these conditions will exist include, but are not limited to:
a. mortuaries
b. cemeteries
c. medical facilities
d. kidney dialysis facilities
e. dental facilities
f. veterinary facilities
g. pet groomers
h. chemical manufacturing plants
i. laboratories
j. biotech facilities
k. electronics manufacturers
l. dry cleaner facilities
m. industrial or commercial laundry facilities
n. metal plating facilities
o. solid waste disposal facilities
p. marine port facilities
q. car wash facilities
r. mobile home park
s. RV park or campgrounds with RV hookups
t. hotels or motels
u. gas stations
v. fire stations
w. agricultural premises
x. railroad maintenance facilities
y. incarceration facilities
z. airports

2. In the case of commercial, institutional, and industrial buildings, the City water system shall be protected by, at a minimum, an approved double check valve assembly on each service

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connection. An approved AG or RP will be required if, in the opinion of the Cross- Connection Control Specialist, the degree of hazard so requires.

3. In the case of sewage handling facilities, wastewater lift stations and pumping stations, wastewater treatment processes, handling, or pumping equipment that is interconnected to a piping system connected to a PWS, an RP or isolation by an AG is required.

4. In the case of processing plants or facilities with radioactive materials or storage, an RP is required.

5. In the case of recycled water or graywater systems interconnected to piping that contains water received from a PWS, the PWS shall be protected by an approved AG or an RP.

6. In the case of drinking water storage tank overflow connected to a sump pump or storm drain, the premise shall be isolated by an AG only, except as indicated in the most recently adopted CCCPH.

7. In the case of business parks with a single meter serving multiple businesses, an AG or RP is required.

8. In the case of more than one connection to the PWS, all connections must receive the same level of protection excluding fire protection when connected to the PWS distribution system. (e.g., if one connection requires an RP then all connections must have RPs installed).

9. In the case of any premises where hazard assessment access is denied or restricted, due to security requirements or other prohibitions, or where it is impossible or impractical to make a complete in-plant cross-connection survey, the City water system shall be protected against backflow or back-siphonage from the premises by the installation of a backflow prevention device in the service line. In this case, maximum protection will be required; that is, an approved air-gap separation or an RP shall be installed in each service line to the premises.

10. In the case of any premises where there are "uncontrolled" cross-connections, either actual or potential, the City water system shall be protected by an approved air-gap separation or an approved reduced pressure principle backflow prevention device at the service connection.

11. In the case where the water supply to a user cannot be interrupted for inspection, repairs or maintenance, the user shall be required to supply two backflow prevention devices of the same design and type, in parallel.

12.In the case of any premises where there is an auxiliary water supply, either interconnected to or not interconnected to the PWS, the public water supply shall be protected by an approved air-gap separation or an approved reduced pressure principle backflow prevention device.

13. In the case of private water distribution mains, an RP shall be required.

14. In the case of temporary connections to fire hydrants for miscellaneous uses, including construction, an RP shall be required.

15. In the case of Tanker and Spray Tanks of 49 gallons or more, air-gap separation or an approved reduced pressure principle backflow prevention device is required.

16. In the case of premises with a fire suppression system:
a. Multipurpose and passive purge fire sprinklers for residential systems require no other protection than the protection required for a domestic water supply line. b. Fire systems deemed “Low Hazard,” for chemicals and additives requires a double check detector assembly (DCDA)
c. Fire systems deemed “High Hazard” require a reduced pressure detector assembly (RPDA), a reduced pressure backflow prevention assembly (RP), or an air gap (AG).

17. In the case of any premises where there is water or substance that would be objectionable but not hazardous to health if introduced into the PWS, the PWS shall be protected by an approved double check valve assembly.

C. Internal Premises Plumbing

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It shall be the responsibility of the property owner to control for cross-connections located on the residential plumbing system and to complying with plumbing codes.

D. Backflow Prevention Assembly Standards
A water service required to install backflow protection shall install an “approved backflow prevention device." This means a device which has been manufactured in full conformance with the latest standards established by the American Water Works Association (AWWA) entitled: AWWA C510 Double Check-Valve Backflow Prevention Assembly and C511 Reduced- Pressure Principle Backflow Prevention Assembly, approved by the American National Standards Institute, and which has met completely the laboratory and field performance specifications of the Foundation for Cross-Connection Control and Hydraulic Research (FCCC & HR) of the University of Southern California. Final approval shall be evidenced by a "Certificate of Approval" issued by an approved testing laboratory certifying full compliance with said AWWA standards and FCCC & HR specifications.

E. Backflow Assembly Location
Installation of each device shall be installed according to the manufacturer’s instructions. When an approved backflow prevention assembly or air gap separation device is required, it shall be installed on each service line to a user's water system at or near the property line before the first branch line leading off the service line.

Backflows should be installed in a horizontal direction, unless explicitly approved by the manufacturer for vertical flow up or flow down installation. The devices shall not be installed in locations containing corrosive, toxic, or poisonous gases or in hazardous areas which could pose a safety threat to backflow testers or repairers. Volatile fumes and gases or corrosive materials could render the device inoperable.

Devices should not be installed in areas prone to flooding, where freezing could cause mechanical damage, or where temperatures rise above the manufacture’s specifications for the unit. A hot-water type backflow is required in areas where temperatures exceed 140 degrees Fahrenheit.

Devices shall be installed so as to not require ladders or lifts for access. As a general guideline, the bottom side of an RP should be at a maximum of 36 inches above grade. Side clearance from the device to the building should allow for access and maintenance and should be no less than 12 inches from the building.
§ 13.24.050 Hazard Assessments
A. The City surveys the service area and conducts hazard assessments to identify actual or potential cross-connection hazards, the degree of hazard, and any backflow protection needed. The timeline for performing initial and subsequent hazard assessments must be documented in the City’s Cross-Connection Control and Backflow Prevention Program.

B. To evaluate the potential for backflow into the PWS, an initial hazard assessment must be conducted of the user premises within the service area. The assessment must consider:

1. The existence of cross connections;

2. The type and use of materials handled and present or likely to be on the user premises;

3. The degree of piping system complexity and accessibility;

4. Access to auxiliary water supplies, pumping systems, or pressure systems;

5. Distribution system conditions that increase the likelihood of a backflow event (e.g., main breaks and high demand situations);

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6. User premises accessibility;

7. Any previous backflow incidents on the user premises; and

8. The requirements and information provided in the CCCPH.

C. Each hazard assessment must be categorized by the degree of hazard as having a low hazard cross connection, a high hazard cross connection, or as having no hazard (see Appendix D of the CCCPH for examples).

D. The hazard assessment must determine whether an existing BPA, if any, provides adequate protection based on the degree of hazard.

E. Subsequent to the initial hazard assessment described in subsection (A), the City must perform a hazard assessment if any of the following occurs:

1. If there is a change in a premises’ user account holder, excluding single-family residences or residential attached units;

2. Backflow from a user’s premises occurs;

3. If a user premises is reconnected or newly connected to the PWS;

4. If there is evidence that a user on a non-residential premises created changes in the activities or materials of the premises;

5. If the State Water Board requests a hazard assessment of a user’s premises; and

6. If the City concludes an existing hazard assessment may no longer accurately represent the degree of hazard.

13.24.060. Inspections & Backflow Prevention Assembly Testing A. The City of Woodland PWS must develop and implement a procedure for ensuring all BPAs are field tested, inspected, and maintained and AGs are inspected and maintained in accordance with the latest version of the State Water Resources Control Board Cross Connection Control Policy Handbook.

B. The user's system should be open for inspection at all reasonable times to authorized representatives of the City to determine whether cross-connections or other structural or sanitary hazards, including violations of this code and State laws and regulations, exist. When a hazardous condition becomes known, the Public Works Director or the Chief Water Systems Operator may deny or immediately discontinue service to the premises by providing for a physical break in the service line until the user has corrected the condition(s) to the satisfaction of the Public Works Director and a cross-connection control specialist. It shall be the duty of the Public Works Director to see that these timely tests are made. These devices shall be repaired, overhauled or replaced at the user's expense whenever said devices are found to be defective. Records of such tests, repairs, and overhaul shall be kept.

C. Inspection Requirements for Existing Water Services:

The City of Woodland shall require inspections at any premises where backflow devices are installed at least once a calendar year. In those instances where the Public Works Director deems the hazard to be great enough, certified inspections may be required at more frequent intervals. While the City of Woodland Cross Connection Control Testers will have the primary responsibility of performing inspections, a third-party City of Woodland approved tester may also be used.

D. Inspection Requirements for New Water Services:

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All new water services that require a backflow prevention assembly or air gap at the connection to the public water system must receive an initial and final inspection by an approved Cross- Connection Control Specialist. The property owner or designee must contact the City of Woodland Public Works Department to schedule these inspections.

1. An initial inspection is required after a backflow prevention assembly or air gap has been installed at the connection to the public water system. The initial inspection can be performed by a third-party cross connection control specialist.

2. A final inspection is required within 48 hours of receiving water service. If this inspection is not conducted, water service will be turned off and will not be restored until the final inspection has passed.
§ 13.24.070 Cross-Connection Control Program Coordinator A. The Public Works director will designate a Cross Connection Control Program Coordinator to be responsible for the reporting, tracking, and other administration duties of its cross-connection control program.
§ 13.24.080 Certified Backflow Prevention Assembly Tester and Certified Cross-Connection Control Specialists
A. The City shall ensure all BPA testers and cross-connection control specialists used are from a certifying organization recognized by the California State Water Resources Control Board. The City of Woodland may use third party contractors for follow-up backflow inspections after a repair or replacement of a backflow device. The City will maintain a list of certified testers approved by the City.
§ 13.24.090 Backflow Incident Response
A. If a suspected backflow or cross-contamination event has occurred, notify Public Works. Public Works will assess the degree of the hazard and whether it isa suspected or real backflow event.

B. In responding to customer complaints, the City should consider: complaints or reports of changes in water quality as possible incidents of backflow; water quality sampling and pressure recording; and documentation of the investigation, and any response and follow-up activities.

C. The City may install, inspect, field test, and or maintain a BPA at a water user’s premises, or otherwise address in a timely manner a failure to comply with the cross-connection control program and the City of Woodland municipal code.
§ 13.24.100. Notification

A. If, in the judgment of the Public Works Director, an approved backflow prevention device is required at the City water service connection to any user's premises for the safety of the water system, the Public Works Director, or designated agent, shall give the user notice in writing to install such an approved backflow prevention device or to abate the hazardous conditions to the satisfaction of the City. The user shall be given ninety (90) calendar days from the date of notification to install such approved device or devices, at his or her own expense, and failure, refusal, or inability on the part of the user to do so shall constitute grounds for discontinuing water service. The City may terminate the water service to a premises if compliance is not achieved within one hundred and twenty (120) calendar days of notice.

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B. Should the Public Works Director order immediate disconnection without prior notice pursuant to Section 13.24.090, the user shall be given notice in writing as soon as possible. The notice shall clearly state: (1) the reason for the disconnection under this chapter; (2) the steps the user must take under this chapter in order to have water service restored; and (3) the opportunity for a hearing on the matter with the City Manager.

1. After written notification of a backflow/back-siphonage hazard, the user shall apply within two working days for a permit to correct the hazard. The compliance permit shall specify a maximum allowable time period for installation by the user and satisfactory testing of the specified backflow protection device. The user shall pay the applicable permit fee.

2. The notice shall clearly state that the user must apply for a permit to correct the hazard, the time period for compliance, the appeal rights of the user, and that water service will be discontinued should the user fail to apply for the permit.

C. Should the user dispute the existence of a backflow/back-siphonage hazard requiring a backflow protection device under this chapter, the user may request a hearing with the Public Works Director or designated agent. This request shall be made at the time of application for the compliance permit. The hearing shall be held as soon as possible within the period of time specified on the permit for installation and inspection of the device. If the Public Works Director, or designated agent, determines at the hearing that the device is not required under this chapter, the permit fee shall be promptly refunded to the user. If the hearing results in a determination that the device is required under this chapter, the device must be installed in accordance with the compliance permit.
§ 13.24.110. Corrective Actions
A. Failure to comply with the procedures specified in §13.24.100 subsections (A) and (B) may result in immediate discontinuance of water service without prior written notice.

B. The City may deny or discontinue service of water to any premises in the following situations: if a backflow prevention device required by this code is not installed, tested and maintained; if a backflow prevention device has been removed, altered, or bypassed; or if an unprotected cross- connection exists on the premises. Service will not be restored until such conditions or defects are corrected pursuant to section 13.24.100.

C. All presently installed backflow prevention devices which do not meet the requirements of section 13.24.040 shall be replaced with an approved device. Whenever the existing device is moved from the present location or requires more than minimum maintenance or constitutes a hazard to health, the unit shall be replaced by a backflow prevention device meeting the requirements of section 13.24.040 at the expense of the user. § 13.24.120. Record Retention
A. The City of Woodland PWS will maintain the following records in accordance with the State Water Resources Control Board’s latest version of the Cross-Connection Control Policy Handbook (CCCPH).

1. The two most recent hazard assessments for each user premise, conducted pursuant to the most recently approved CCCPH;

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2. for each BPA, the associated hazard or application, location, owner, type, manufacturer and model, size, installation date, and serial number;

3. for each AG installation, the associated hazard or application and the location, owner, and as-built plans of the AG;

4. results of all BPA field testing, AG inspection, and swivel-ell inspections and field tests for the previous three calendar years, including the name, test date, repair date, and certification number of the backflow prevention assembly tester for each BPA field test and AG and swivel-ell;

5. repairs made to, or replacement or relocation of, BPAs for the previous three calendar years;

6. the most current cross-connection tests (e.g., shutdown test, dye test);

7. if a user supervisor is designated for a user premise, the current contact information for the user supervisor and water user, and any applicable training and qualifications;

8. descriptions and follow-up actions related to all backflow incidents;

9. if any portion of the cross-connection control program is carried out under contract or agreement, a copy of the current contract or agreement;

10. the current Cross-Connection Control Plan as required in the most recently adopted CCCPH; and

11. any public outreach or education materials issued for the previous three calendar years.

B. The City does not keep records of “secondary” backflows or backflows located internally within a user premises and downstream of the backflow installed to protect the primary water system.

C. All information in subsection (A) must be available to the State Water Board upon request. All correspondence with state or local authorities must be kept for a minimum of 10 years.

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 2, 2024
ITEM #: I.9
SUBJECT: Microsoft Software Enterprise Licensing Agreement Renewal

Recommendation for Action:

1. Receive the Annual Maintenance for Microsoft Enterprise Agreement; and

Staff Contact:

Scott Sawin, Chief Information Officer – (530) 661-7979, [email protected]

Fiscal Impact:

The total expenditure for the three-year term of the agreement is projected at $542,329.41. This figure represents a substantial increase, primarily attributable to our strategic shift from the traditional on-premises Exchange email system to the more dynamic and subscription-based Office 365 platform. The agreement is funded through existing appropriations within the Information Technology Fund.

Background:

The enterprise agreement covers software licenses used by all City staff, including but not limited to the Windows desktop operating system, Windows server operating system, Microsoft Office Suite, SQL Database Server, and other Microsoft products. With the recent upgrade, the agreement now includes Office 365 licenses, replacing the previous Exchange (email) server licenses. This change aligns with the City's strategic move towards enhanced cloud-based capabilities and comprehensive digital collaboration tools provided by Office 365.

Discussion:

The City adheres to a strict policy of maintaining valid licenses for all computer software used in conducting business. To support this policy, the City maintains ongoing agreements with vendors for software licensing, maintenance, and technical support for critical systems. These agreements ensure the continued use of software and provide access to new versions, updates for functionality and security, and crucial technical support in case of system instability or failure.

Utilizing Microsoft software as the primary platform for nearly every technological function, the City finds the most efficient and cost-effective method of managing these licenses is through an Enterprise Agreement (EA). This agreement consolidates all licensing fees into a single annual payment, offering significant savings and flexibility. The EA is a volume perpetual licensing program tailored for government agencies, allowing the City to purchase a comprehensive suite of software licenses and updates by participating in the Riverside EA cooperative purchasing program, which originated from a request-for-proposal by the County of Riverside.

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With this approach, the City ensures its software versions remain current and closely aligned with the latest commercial releases. This practice is crucial for keeping City software updated with the latest security improvements and product enhancements. The transition to Office 365 under this agreement amplifies these benefits, enhancing collaboration with tools like Microsoft Teams and SharePoint, increasing scalability and flexibility through its cloud-based services, and improving security with continual updates. Furthermore, the EA includes vouchers for advanced technical support and deployment services, ensuring that the City can swiftly adopt new technologies and maintain interoperability across all operations.

Conclusion:

1. Receive the Annual Maintenance for Microsoft Enterprise Agreement; and

Prepared by: Scott Sawin, Chief Information Officer

Reviewed by: Kim McKinney, Administrative Services Director

Attachments:

1. Microsoft Resolution FY24

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RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND AUTHORIZING

THE PURCHASE OF MICROSOFT SOFTWARE LICENSING THROUGH A PURCHASE ORDER WITH DELL TECHNOLOGIES INC.

WHEREAS, the City of Woodland wishes to enter into a three year purchase agreement with Dell Technologies Inc. in an amount not to exceed $542,329.41; and WHEREAS, the City Council wishes to approve the Agreement and authorize its execution through the adoption of this Resolution

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WOODLAND:

SECTION 1: The City Council hereby approves the Agreement. The City Manager is hereby authorized and directed to execute the Agreement, subject to City Attorney approval. The City Attorney is hereby authorized to make clarifying and confirming changes so long as the total dollar amount authorized in the Agreement does not change.; and
SECTION 2: A copy of the Agreement is available and on file in the City Clerk’s office, and is incorporated herein by reference and made a part of this Resolution.

PASSED AND ADOPTED by the City Council of the City of Woodland at a regular meeting of the City Council held on the 2nd day of July, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Tania Garcia-Cadena, Mayor
ATTEST:

Ana B. Gonzalez, City Clerk

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 2, 2024
ITEM #: I.10
SUBJECT: Professional Services Agreement for Housing
Consultant Services with NeighborWorks
Sacramento Home Ownership Center

Recommendation for Action: Staff recommends that the City Council adopt Resolution No. _____, (1) approving the reprogramming of $49,100 from a previous appropriation for the first-time homebuyer loan assistance program, (2) authorizing the Administrative Services Director to amend the budget as necessary, (3) authorizing the City Manager to execute a professional services agreement with NeighborWorks Sacramento Region Home Ownership Center in a form as prepared and approved by the City Attorney in the amount of $49,100 to provide housing consultant services for the City’s First-Time Homebuyer Loan Assistance Program through June 30, 2026, and (4) approving a new purchase price limit of $526,000 for new and existing homes for the City’s loan assistance program.

Staff Contact:

Dago Fierros, Housing Analyst II – 530-661-2019, [email protected]

Fiscal Impact:

The funds for this agreement are a reprogramed appropriation of $49,100 from a previous first-time homebuyer loan assistance program agreement with NeighborWorks that was executed in January 2021 and expired in January 2023. $49,100 of the previous $50,000 contract with NeighborWorks was unexpended.

Background:

NeighborWorks has provided housing consultant services for the City’s First-Time Homebuyer Loan Assistance Program since 2008. In this role, NeighborWorks has conducted the income determinations, taught homebuyer education sessions, completed the underwriting of loans, and prepared most of the loan documents. The City issued a first-time homebuyer loan in 2023, which was the first loan from the program to be issued since 2016. The interest list for the program is currently capped at 100 households.

The City’s program is funded through repaid housing loans based on grants originally received by the City through HOME (federal) and BEGIN and CalHome (both state) programs. The HOME fund currently has a balance of $1,335,769.79 and the Housing Assistance Grants fund currently has a balance of $748,260.38. Both funding sources can be used towards the City’s loan assistance program which provides loans up to $120,000 in loan assistance for qualified low-income households (80% of the area median household income).

Discussion:

Approval of the professional services agreement will continue NeighborWorks as the housing services consultant for the City’s loan assistance program through June 30, 2026.

Under NeighborWorks’ cost proposal, the City will be charged the following:

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Service Invoice Price Description
Income Determination
(First time Buyer
Program)
$500.00 Per
Household
Includes (HUD Section-8
Guidelines):
• Document Collection
• Session with customer
• Income Determination Letter
• Asset Self Certification
• Income Projection Form
• Verification of first-time
homebuyer status
Pre-Purchase
Counseling
Post-Purchase
Counseling
Foreclosure
Counseling
$300.00 Per
Household • HUD compliant certified
counselors.

Review/Renew Income
Determination (within
12 months)
$250.00 Per
Household
Includes:
• Review of customer file and
re-determination of eligibility
• Updated forms
First Time Homebuyer
Education
$350.00 Per
Household
HUD compliant 8-hour first time
homebuyer education course for
one household
Loan Processing $3,000.00 Per Loan Includes:
• Processing
• Underwriting
• Escrow Coordination
• Quality Control
Loan Servicing: 1-time
Fee
$300.00 Per Loan Includes:
• Loan set-up in database
• Transfer of servicer notices
Monthly Servicing Fee

$50.00

Per Loan
Per Month
Includes:
• Annual occupancy verification
& home insurance coverage
• Lender portfolio statements
• Annual borrower statements
• Processing of payments

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• Customer Service

Staff also recommends that the purchase price limits for the City’s loan assistance program be increased to the current HOME program purchase price limit of $526,000 for new and existing homes from the current limit of $423,000 for existing homes and $439,000 for new homes. Changing the purchase price limits will increase the number of homes available for buyers participating in the loan assistance program. It is likely that borrowers will focus on resale homes as most new homes have sold above $500,000 based on recent sales data.

Conclusion:

Staff recommends that the City Council adopt Resolution No. _____, (1) approving the reprogramming of $49,100 from a previous appropriation for the first-time homebuyer loan assistance program, (2) authorizing the Administrative Services Director to amend the budget as necessary, (3) authorizing the City Manager to execute a professional services agreement with NeighborWorks Sacramento Region Home Ownership Center in a form as prepared and approved by the City Attorney in the amount of $49,100 to provide housing consultant services for the City’s First-Time Homebuyer Loan Assistance Program through June 30, 2026, and (4) approving a new purchase price limit of $526,000 for new and existing homes for the City’s loan assistance program.

Prepared by: Dago Fierros, Housing Analyst II

Reviewed by: Kim McKinney, Administrative Services Director

Reviewed by: Christine Engel, Community Services Director

Attachments:

1. NW Agmt Reso July 2, 2024

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RESOLUTION NO. ______

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WOODLAND APPROVING A PROFESSIONAL SERVICES

AGREEMENT FOR HOUSING CONSULTANT SERVICES WITH

NEIGHBORWORKS SACRAMENTO HOMEOWNERSHIP CENTER
WHEREAS, NeighborWorks Sacramento Home Ownership Center has provided housing consultant services for the City’s First-Time Homebuyer Loan Assistance Program since 2008 by conducting income determinations, holding homebuyer education sessions, completing the underwriting of loans, and preparing most of the loan documents for program participants; and WHEREAS, under NeighborWorks’ cost proposal, the City will be charged the following:

Service Invoice Price Description
Income Determination
(First time Buyer
Program)
$500.00 Per
Household
Includes (HUD Section-8 Guidelines):
➢Document Collection
➢Session with customer
➢Income Determination Letter
➢Asset Self Certification
➢Income Projection Form
➢Verification of first-time
homebuyer status
Pre-Purchase Counseling
Post-Purchase
Counseling
Foreclosure Counseling
$300.00 Per
Household
➢HUD compliant certified
counselors.

Review/Renew Income
Determination (within 12
months)
$250.00 Per
Household
Includes:
➢Review of customer file and re-
determination of eligibility
➢Updated forms
First Time Homebuyer
Education
$350.00 Per
Household
HUD compliant 8-hour first time
homebuyer education course for one
household
Loan Processing $3,000.00 Per Loan Includes:
➢Processing
➢Underwriting
➢Escrow Coordination
➢Quality Control
Loan Servicing: 1-time
Fee
$300.00 Per Loan Includes:
➢Loan set-up in database
➢Transfer of servicer notices

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Monthly Servicing Fee $50.00

Per Loan
Per Month
Includes:
➢Annual occupancy verification
& home insurance coverage
➢Lender portfolio statements
➢Annual borrower statements
➢Processing of payments
➢Customer Service
WHEREAS, the current purchase price limit for the City’s loan assistance program is $423,000 for existing homes and $439,000 for new homes; and WHEREAS, the new purchase price limit will increase to $526,000 for existing and new homes to increase the number of homes available for program participants; and WHEREAS, the City loan amount for the program is currently $120,000; and WHEREAS, the City desires to continue NeighborWorks as the housing consultant for the City’s loan assistance program through June 30, 2026; and WHEREAS, City and Consultant agree that the compensation provided to Consultant shall be in a not to exceed amount of $50,000.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WOODLAND AS FOLLOWS: (1) approves the reprogramming of $49,100 from a previous appropriation for the first-time homebuyer loan assistance program, (2) authorizes the Administrative Services Director to amend the budget as necessary, (3) authorizes the City Manager to execute a professional services agreement with NeighborWorks Sacramento Region Home Ownership Center in a form as prepared and approved by the City Attorney in the amount of $49,100 to provide housing consultant services for the City’s First-Time Homebuyer Loan Assistance Program through June 30, 2026, and (4) approves a new purchase price limit of $526,000 for new and existing homes for the City’s loan assistance program.

PASSED AND ADOPTED by the City Council this 2nd day of July, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
__________________________________
Tania Garcia-Cadena, Mayor

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ATTEST: APPROVED AS TO FORM:
_________________________________ __________________________________ Ana B. Gonzalez, City Clerk Ethan Walsh, City Attorney

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 2, 2024
ITEM #: I.11
SUBJECT: Intent to Levy Assessments: Lighting and
Landscaping Districts

Recommendation for Action: Staff recommends that the City Council adopt ten (10) resolutions, Resolution No. _____ through Resolution No. _____ to Initiate Proceedings for the Annual Levy and Collection of Assessments; Preliminarily Approve the Engineer’s Annual Levy Reports and Declare its Intention to Levy and Collect Annual Assessments for the Gibson Ranch, West Wood, North Park, Spring Lake and Gateway Lighting and Landscaping Districts, and Streng Pond Maintenance District; and Call for a Public Hearing on July 16, 2024.

Staff Contact:

Kim McKinney, Administrative Services Director, (530) 661-5849, [email protected]

Fiscal Impact:

If approved, the Lighting and Landscaping (L&L) Districts would generate a total of $4,312,568 in revenues to cover anticipated costs of operations. The proposed levy for each District for fiscal year (FY) 2024/25 is as follows:

Ideally, revenues generated by the assessments within each District would cover the total budgeted expenditures for FY2024/25. However, there are some Districts that will not generate enough revenue to cover costs and will utilize either available reserves, or will require a subsidy from the General Fund.

Background:

The City of Woodland has Lighting and Landscaping Districts (“L&L” or “Districts”) within various areas of the City that were formed to provide a funding source for maintenance of certain improvements located within or adjacent to the Districts. State regulations require City Council action on an annual basis to allow assessment of the annual levy for each District. The Landscaping and Lighting Act of 1972 (“the Act”) authorizes cities to impose assessments on benefitted properties to

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finance construction of street landscaping, street lighting, traffic signals, parks, street trees, sidewalk repair, recreational improvements; as well as maintenance and servicing of any of these improvements. In accordance with the Act, the City formed the Gateway, Gibson Ranch, North Park, Spring Lake, Streng Pong, and West Wood L&L Districts. A map detailing the District boundaries and the various items maintained within each District is attached to the staff report, and a brief description of each District is as follows:

The Landscaping and Lighting Act of 1972 (“the Act”) authorizes cities to impose assessments on benefitted properties to finance construction of street landscaping, street lighting, traffic signals, parks, street trees, sidewalk repair, recreational improvements; as well as maintenance and servicing of any of these improvements. In accordance with the Act, the City formed the Gateway, Gibson Ranch, North Park, Spring Lake, Streng Pong, and West Wood L&L Districts. A brief description of each District is as follows:
• Gateway L&L: Located in the southeast portion of the City, generally bounded to the north by Interstate 5, to the east by County Road 102, to the south by Bronze Star Drive and generally to the west by the City boundaries. The District was formed in 2008, includes only commercial properties and is currently being assessed at the maximum assessment amount. This District formation report included an annual CPI escalator, which will continue to be applied each year, as applicable.
• Gibson Ranch L&L: Located in the southeast portion of the City, generally south of Interstate 5, west of County Road 102 and east of County Road 101. The District was formed in 1995 and reached the maximum allowable assessment in 2005. The language in the L&L District formation documents permits annual increases by a CPI factor, which will continue to be included each year, as applicable.
• North Park L&L: Located in the northeast portion of the City, generally north of Kentucky Avenue, west of North West Street and east of County Road 98. The District was formed in 1993 and reached the maximum allowable assessment of $215.40 per single family home in 1997; there are no provisions for future CPI adjustments and any rate increases would require a property owner ballot proceeding. Because the rates do not increase to cover increasing costs of maintenance, a lower level of service is provided for this District. • Spring Lake L&L: All property within Spring Lake Specific Plan boundaries, which is located in the southeast portion of the City, generally bounded to the north by Gibson Road, to the east by County Road 102, to the south by County Road 25A, and generally to the west by County Road 101. There is a portion of the District immediately north of the extension of County Road 24A that extends west of State Highway 113. The District was formed in 2005 and, because Spring Lake is not fully built-out, the District is currently being assessed below the maximum assessment amount. This District formation report included an annual CPI escalator, which can continue indefinitely, as applicable.
• Streng Pond L&L: Located in the southwest portion of the City, generally north of Gibson Road, west of Cottonwood Street and east of County Road 98. The District was formed in 1985 and reached the maximum allowable assessment of $79.10 per single family home in 1995; there are no provisions for future CPI increases. The City attempted a property owner ballot proceeding in 1998 to increase the assessment to cover rising costs within the District.

However, the effort was unsuccessful. Because the rates do not increase to cover the rising costs of maintenance, a general fund contribution of $30,799 is budgeted to cover the operating shortfall, and a lower level of service is provided to this District. • West Wood L&L: Located in the northeast portion of the City, generally to the north of Kentucky Avenue, south of Quail Drive, east of Dove Drive and west of Mallard Drive. The District was formed in 2004. The City is proposing that the district be assessed at the maximum allowable rate. The City will use the maximum assessed allowable rate to meet the

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budgeted maintenance and service costs for the district. This District allows for annual inflationary adjustments, which are included as applicable.

Discussion:

An annual Engineer’s Report is required for each District, which describes the District boundaries and the proposed improvements to be assessed to the property owners located within the District. The Report also shows a calculation of a Maximum Assessment and a Proposed Assessment. The Maximum Assessment is equal to the initial assessment determined at District formation, adjusted each year for inflation (if applicable); the Maximum Assessment is calculated independent of the District’s annual budget and proposed annual assessment. The Proposed Assessment is calculated based on the City’s operating budget and estimation of maintenance operations required for the fiscal year. The District Engineer’s Reports are attached for the Council’s review.

The proposed assessment increase for the Gibson Ranch District is due to normal ongoing operations. The proposed assessment is 100% of the maximum allowable assessment. Despite assessment at the maximum allowable level, the calculated revenues from the assessment will be less than budgeted expenditures by $230,970, which will come from fund balance/reserves, and will deplete the reserves to about $200,000. Future assessments will likely require subsidies from the General Fund.

The proposed assessment for the North Park District is 100% of the maximum allowable assessment, and this District does not have an annual inflation factor built into the allowable assessments. The budget for FY24/25 will require a General Fund Contribution of about $39,000 or an adjustment in the level of services and maintenance.

In the Spring Lake L&L, the annual operating budget for the District is projected to increase by $605,181, or 20%. This increased budget is due to additional landscaping installed and completion of the three neighborhood parks, which are maintained by the District. The addition of new housing units in Spring Lake that are able to participate in cost sharing of the L&L allows the costs to be spread over more units. Staff has proposed to utilize $350,000 in available District reserves to reduce the overall rate impact to residents within the District. Using these reserves, the annual rate increase varies from 14% to 20% for FY2024/25.

The proposed assessment increase for the Streng Pond District is due to normal ongoing operations.

The Streng Pond Assessment District already receives a $19,628 General Fund contribution but will now also require an additional $21,171. The General Fund will have to contribute a total of $30,799 or adjust levels of service and maintenance beginning in FY2024/25.

State regulations require a two-part process to complete the annual levy. The first part of the process requires the Council to take action to initiate proceedings for the levy, preliminarily approve the Engineer’s Reports and call for a public hearing. A public hearing is required to complete the levy process. This public hearing is scheduled for July 16, 2024. Following the public hearing, Council may direct changes to the Engineer’s Reports or to the levy, but may not increase the levy beyond the maximum approved amount.

Conclusion:

Staff recommends that the City Council adopt ten (10) resolutions, Resolution No. _____ through Resolution No. _____ to Initiate Proceedings for the Annual Levy and Collection of Assessments; Preliminarily Approve the Engineer’s Annual Levy Reports and Declare its Intention to Levy and Collect Annual Assessments for the Gibson Ranch, West Wood, North Park, Spring Lake and Gateway Lighting and Landscaping Districts, and Streng Pond Maintenance District; and Call for a

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Public Hearing on July 16, 2024.

Prepared by: Kim McKinney, Administrative Services Director

Attachments:

1. FY 24-25 Gibson Ranch Engineer's Report

2. FY 24-25 North Park L&L Engineer's Report

3. FY 24-25 Streng Pond L&L Engineer's Report

4. FY 24-25 West Wood L&L Engineer's Report

5. FY 24-25 Gateway L&L Engineer's Report

6. FY 24-25 Spring Lake L&L Engineer's Report

7. Gateway L&L Map

8. GibsonRanch L&L Map

9. NorthPark L&L Map
10 .

StrengPond L&L Map
11 .

Westwood L&L Map
12 .

SpringLake L&L Map
13 .

Resolution of Intent - FY24-25 Gibson Ranch L&L
14 .

Resolution of Intent - FY24-25 North Park L&L
15 .

Resolution of Intent - FY24-25 Streng Pond L&L
16 .

Resolution of Intent - FY24-25 West Wood L&L
17 .

Gateway-L&L_Resolution Setting the Public Hearing_FY2024-2025 18 .

Gateway-L&L_Resolution-of Intention_FY2024-2025
19 .

Gateway-L&L_Resolution-Preliminarly Approving ER_FY2024-2025 20 .

Spring-Lake-L&L_Resolution of Intention_FY2024-2025
21 .

Spring-Lake-L&L_Resolution Preliminarly Approving ER_FY2024-2025 22 .

Spring-Lake-L&L_Resolution Setting Public Hearing_FY2024-2025

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City of Woodland

Gibson Ranch
Landscaping and Lighting District

ENGINEER’S ANNUAL LEVY REPORT
FISCAL YEAR 2024/2025

Intent Meeting: July 2, 2024
Public Hearing: July 16, 2024

27368 Via Industria
Suite 200
Temecula, California 92590
T 951.587.3500 | 800.755.6864
F 951.587.3510

www.willdan.com

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ENGINEER'S REPORT AFFIDAVIT
Gibson Ranch Landscaping and Lighting District

City of Woodland
Yolo County, State of California

This Report describes the District and services therein including the improvements, budgets, parcels and assessments to be levied for Fiscal Year 2024/2025, as they existed at the time of the passage of the Resolution of Intention. Reference is hereby made to the Yolo County Assessor’s maps for a detailed description of the lines and dimensions of parcels within the District. The undersigned respectfully sub mits the enclosed Report as directed by the City Council.

Dated this ____________ day of ______________, 2024.

Willdan Financial Services
Assessment Engineer
On Behalf of the City of Woodland

By: ________________________________
Chonney Gano
Project Manager, District Administration Services

By: ________________________________
Tyrone Peter
P. E. # C 81888

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TABLE OF CONTENTS

I. OVERVIEW 1
A. INTRODUCTION 1
B. COMPLIANCE WITH CURRENT LEGISLATION 1
II. DESCRIPTION OF THE DISTRICT 3
A. BOUNDARIES OF THE DISTRICT 3
B. DESCRIPTION OF THE DISTRICT IMPROVEMENTS AND SERVICES 3 C. IMPROVEMENTS AUTHORIZED BY THE 1972 ACT 3
III. METHOD OF APPORTIONMENT 5
A. GENERAL 5
B. BENEFIT ANALYSIS 7
C. ASSESSMENT METHODOLOGY 10
D. ASSESSMENT RANGE FORMULA 12
IV. DISTRICT BUDGET 15
A. DESCRIPTION OF BUDGET ITEMS 15
B. DISTRICT BUDGET FISCAL YEAR 2024/2025 18
C. SUMMARY OF REVENUE APPLIED FOR FISCAL YEAR 2024/2025 19 APPENDIX A - DISTRICT ASSESSMENT DIAGRAM 20
APPENDIX B - 2024/2025 ASSESSMENT ROLL 20

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2024/2025 City of Woodland/Gibson Ranch Landscaping and Lighting District Page 1

I. OVERVIEW
A. INTRODUCTION
The City of Woodland (“City”) annually levies and collects special assessments in order to maintain the improvements within the Gibson Ranch Landscaping and Lighting District (“District”). The District was formed in 1995 and annual assessments are levied pursuant to the Landscape and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and Highways Code (“1972 Act”).

This Engineer’s Annual Levy Report (“Report”) describes the District, any annexations, or changes to the District including substantial changes to the District improvements, and the proposed assessments for fiscal year 2024/2025. The proposed assessments are based on the historical and estimated cost to maintain the improvements that provide special benefits to properties within the District. The costs of improvements and the annual levy include all expenditures, deficits, surpluses, revenues, and reserves. Each parcel is assessed proportionately for only those improvements provided and for which the parcel receives benefit based on an established apportionment.

The word “parcel,” for the purposes of this Report, refers to an individual property assigned its own Assessment Number by the County of Yolo Assessor’s Office.

The County of Yolo Auditor/Controller uses Assessment Numbers and specific Fund Numbers, to ide ntify on the tax roll, properties assessed for special district benefit assessments.

Following consideration of public comments and written protests at a noticed public hearing, and review of the Report, the City Council may order amendments to the Report or confirm the Report as submitted. Following final approval of the Report, and confirmation of the assessments, the Council may order the levy and collection of assessments for fiscal year 2024/2025 pursuant to the 1972 Act. In such case, the assessment information will be submitted to the County Auditor/Controller, and included on the pr operty tax roll for each benefiting parcel for f iscal year 2024/2025.

B. COMPLIANCE WITH CURRENT LEGISLATION

Pursuant to the 1972 Act, the City Council annually conducts a public hearing to accept property owner and public comments and testimony, to review the Engineer’s Report and approve the annual assessments to be levied on the County tax roll for the fiscal year. All assessments contained in this Report and to be approved by the City Council have been prepared in accordance with the 1972 Act and are in compliance with the provisions of the California Constitutional Article XIIID (hereafter referred to as XIIID) (Proposition 218).

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2024/2025 City of Woodland/Gibson Ranch Landscaping and Lighting District Page 2 The City has reviewed the provisions o f Article XIIID and has made the following findings and determinations:

Pursuant to Article XIIID Section 5, certain existing assessments are exempt from the substantive and procedural requirements of Article XIIID Section 4 and property owner balloting for the assessments is not required until such time that the assessments are increased. Specifically, the improvements and the annual assessment for maintaining the District improvements were part of the original conditions of development and approved by the original property owner (developer). As such, pursuant to Article XIIID Section 5 (b), the existing assessments were approved by all the property owners at the time the assessment was created (originally imposed pu rsuant to a 100% landowner petition).

Therefore, the pre-existing assessment amounts (Assessment Rates including the Annual Maximum Assessment Cap Formula so approved) are identified as exempt from the procedural requirements of Article XIIID Section 4.

The provisions of Article XIIID do not alter the non -conflicting provisions of the 1972 Act. As such, the Method of Apportionment described in this Report utilizes commonly accepted assessment engineering practices consistent with the 1972 Act and the prov isions of the Article XIIID. The proposed assessments for the current fiscal year are less than the adjusted maximum assessment rate previously approved and adopted for the District. The application of this adjusted maximum assessment rate for the various land uses within the District is described in more detail in Section III. D. of this report. Any proposed assessment that exceeds the adjusted maximum assessment rate is considered an increased assessment.

Pursuant to the provisions of Article XIIID, all new or increased assessments (the incremental increase) are subject to both the substantive and procedural requirements of Article XIIID Section 4.

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2024/2025 City of Woodland/Gibson Ranch Landscaping and Lighting District Page 3 II. DESCRIPTION OF THE DISTRICT
A. BOUNDARIES OF THE DISTRICT
The District is located in the southeast portion of the City generally:
• South of Interstate 5; and,
• West of County Road 102; and,
• East of County Road 101.

The District consists of all parcels located in the subdivisions known as Gibson Ranch.

B. DESCRIPTION OF THE DISTRICT IMPROVEMENTS AND SERVICES

The District provides and ensures the continued maintenance, servicing, administration and operation of various landscape and lighting improvements, and associated appurtenances that benefit parcels within the District. The assessable parcels receive benefit from 7.6 acres of parks and recreation facilities throughout the District; sound walls; 50 arterial and collector street lights; 83 neighborhood street lights; entry way and parkway landscaping, arterial and collector street landscaping; street trees an d all appurtenant facilities associated with those improvements. The District through annual assessments budgeted and reviewed each fiscal year funds the continued maintenance of these improvements.

The improvements may include, but are not limited to ground cover, turf, shrubs, trees, gardens, irrigation and drainage systems, play areas and play equipment, picnic areas, park facilities, street lighting facilities, electrical systems, sound walls and associated appurtenances. The services provided include all necessary operations, administration and maintenance required to keep the improvements in a healthy, vigorous, and satisfactory condition including all labor, maintenance materials and equipment, utilities, and administration costs associated with the improvements and the District.

All assessable parcels identified as being within the District, share in both the costs and the benefits of the improvements. The costs associated with the improvements are equitably spread among benefiting parcels within the District. Only parcels that receive special benefit from the improvements are assessed, and each parcel is assessed in proportion to the estimated benefit received. The funds collected are dispersed and used for only the services and operation provided by the District.

C. IMPROVEMENTS AUTHORIZED BY THE 1972 ACT
As applicable or may be applicable to this proposed District, the 1972 Act defines improvements to mean one or any combination of the following:
• The installation or planting of landscaping.

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2024/2025 City of Woodland/Gibson Ranch Landscaping and Lighting District Page 4 • The installation or construction of statuary, fountains, and other ornamental structures and facilities.
• The installation or construction of public lighting facilities. • The installation or construction of any facilities which are appurtenant to any of the foregoing or which are necessary or convenient for the maintenance or servicing thereof, including, but not limited to, grading, clearing, removal of debris, the install ation or construction of curbs, gutters, walls, sidewalks, or paving, or water, irrigation, drainage, or electrical facilities.
• The maintenance or servicing, or both, of any of the foregoing. • The acquisition of any existing improvement otherwise authorized pursuant to this section.

Incidental expenses associated with the improvements including, but not limited to:
• The cost of preparation of the report, including plans, specifications, estimates, diagram, and assessment;
• The costs of printing, advertising, and the publishing, posting and mailing of notices;
• Compensation payable to the County for collection of assessments; • Compensation of any engineer or attorney employed to render services; • Any other expenses incidental to the construction, installation, or maintenance and servicing of the improvements;
• Any expenses incidental to the issuance of bonds or notes pursuant to Section 22662.5.
• Costs associated with any elections held for the approval of a new or increased assessment.

The 1972 Act defines "Maintain" or " Maintenance" to mean furnishing of services and materials for the ordinary and usual maintenance, operation, and servicing of any improvement, including:
• Repair, removal, or replacement of all or any part of any improvement. • Providing for the life, growth, health, and beauty of landscaping, including cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury.
• The removal of trimmings, rubbish, debris, and other solid waste. • The cleaning, sandblasting, and painting of walls and other improvements to remove or cover graffiti.

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2024/2025 City of Woodland/Gibson Ranch Landscaping and Lighting District Page 5 III. METHOD OF APPORTIONMENT
A. GENERAL
The 1972 Act permits the establishment of assessment districts by agencies for the purpose of providing certain public improvements that include the construction, maintenance and servicing of public lights, landscaping and appurtenant facilities. The 1972 Act further requires that the cost of these improvements be levied according to benefit rather than assessed value:

“The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements.”

The formula used for calculating assessments in this District therefore reflects the composition of the parcels, and the improvements and services provided, to fairly apportion the costs based on benefit to each parcel.

California Constitution
The costs to operate and maintain the District improvements are identified and allocated to properties within the District based on special benefit. The improvements provided and for which properties are to be assessed are identified as local landscaping and lighting improvements and related amenities that were installed in connection with the development of the properties and/or would otherwise be required for the development of those properties. The District assessments and method of apportionment is based on the premise that these improvements would otherwise not have been required without the development or planned development of those parcels.

Article XIIID Section 2 (d) defines District as follows:
“District means an area determined by an agency to contain all parcels which will receive a special benefit from a proposed public improvement or property-related service”;
Article XIIID Section 2 (i) defines Special Benefit as follows:
“Special benefit” means a particular and distinct benefit over and above general benefits conferred on real property located in the district or to the public at large. General enhancement of property value does not constitute “special benefit.”
Article XIIID Section 4 (a) defines proportional special benefit assessments as follows:

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2024/2025 City of Woodland/Gibson Ranch Landscaping and Lighting District Page 6

“An agency which proposes to levy an assessment shall identify all parcels which will have a special benefit conferred upon them and upon which an assessment will be imposed. The proportionate special benefit derived by each identified parcel shall be dete rmined in relationship to the entirety of the capital cost of a public improvement, the maintenance and operation expenses of a public improvement, or the cost of the property related service being provided. No assessment shall be imposed on any parcel which exceeds the reasonable cost of the proportional special benefit conferred on that parcel.”

To identify and determine the proportional special benefit to each parcel within the District, it is necessary to consider the entire scope of the improvements provided as well as the properties that benefit from those improvements. The improvements and th e associated costs described in this Report, have been reviewed, identified and allocated based on a benefit rationale and calculations that proportionally allocate the net cost of only those improvements determined to be of special benefit to properties w ithin the District. The various public improvements and the associated costs have been identified as either “general benefit” (not assessed) or “special benefit”.

California Constitution Article XIIID Assessment Exemption

In accordance with the California Constitution Article XIIID Section 5, certain assessments existing on the effective date of Article XIIID (July 1, 1997), shall be exempt from the procedures and approval process set forth in Section 4 of Article XIIID of the Constitution. Prior to levying the District assessments for Fiscal Year 1997/1998, the City carefully reviewed the District improvements and the corresponding assessments and determined that the assessments being levied and collected annually for this District were part of the original conditions of development and approved by the developer (a 100% landowner petition). Therefore, the City determined that the existing District assessments shall be exempt from the procedures and approval process set forth in Section 4 of Article XIIID pursuant to Section 5 (b):
“Any assessment imposed pursuant to a petition signed by the persons owning all of the parcels subject to the assessment at the time the assessment is initially imposed. Subsequent increases in such assessments shall be subject to the procedures and approval process set forth in Section 4.” As such, the existing assessment rates including the annual maximum assessment cap formula for this District that was previously approved and in place prior to the July 1, 1997 effective date of Article XIIID and are exempt from the procedural and approval process set forth in Article XIIID Section 4 until such time that the assessment is increased above the adjusted annual maximum assessment rates for the existing parcels. It has also been

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2024/2025 City of Woodland/Gibson Ranch Landscaping and Lighting District Page 7 determined that the properties within the District are proportionally assessed for only improvements that provide a special benefit to those properties and therefore the assessments meet the substantive requirements of Article XIIID.

Properties which may be annexed to the District in the future, if any, would be subject to a new assessment and such assessments must comply with the procedural and approval process set forth in Article XIIID Section 4.

B. BENEFIT ANALYSIS

The local improvements provided by this District and for which properties will be assessed have been identified as necessary, desired and/or required for the orderly development of the properties within the District to their full potential, consistent with the development plans and applicable portions of the City’s General Plan.

Special Benefits
Landscaping Special Benefits
The ongoing maintenance of the local landscaped areas within the District provide aesthetic benefits to the properties within the District providing a more pleasant environment to walk, drive, live, and work. The primary function of these landscape improve ments and related amenities is to serve as an aesthetically pleasing enhancement and green space for the benefit of the immediately surrounding properties and developments for which the improvements were constructed and installed and/or were facilitated by the development or potential development of the properties within the District.

These improvements are an integral part of the physical environment associated with the parcels in the District and while some of these improvements may in part be visible to properties outside the District and/or occasionally accessed by the general public as is the case with the landscaped areas within parks, collectively if these improvements are not properly maintained, it is the parcels within the District that would be ae sthetically burdened. Additionally, the local street landscaping serves as a pleasant aesthetic amenity that enhances the approach to the parcels and in many cases, serve as both a physical buffer as well as a sound reduction buffer between the roadways an d the properties in the District. Likewise, the landscaped areas in this District may include or incorporate various landscaped parks, green spaces, slopes, or trails that provide visually pleasing open space areas that serve as an extension of the physica l attributes of the parcels assessed, such as their front or rear yards and provide a greater opportunity for recreation. As a result, the maintenance of these landscaped improvements provides particular and distinct benefits to the properties and developm ents within the District.

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2024/2025 City of Woodland/Gibson Ranch Landscaping and Lighting District Page 8 Park Special Benefits
Parks and related amenities provide properties within the District the special benefit of nearby access to recreational facilities and spaces which are too specialized and/or large to be maintained within the individual properties and would be cost prohibi tive to include within individual property development, including:
• Exercise facilities/space such as sports complexes, parkland areas and trails not typically found on individual parcels.
• Substantial outdoor areas increase the available recreational space and outdoor facilities, (picnic areas, playground equipment, open turf areas, sports fields and full-size courts, etc.), that are typically limited on individual parcels.
• Facilities (activity centers, parks) available for large gatherings, meetings and community events that could otherwise not be accommodated by the individual properties.

These facilities expand the use of each property within the District by providing these properties with access to desirable recreational facilities beyond those that can conveniently be included on a home or businesses lot. The common - use development of these facilities through the District, frees property owners from the burden of having to provide extensive privately -owned recreation facilities or having a property that lacks access to such facilities. The availability and proximity of the facilities is a distinct special benefit to the assessed parcels because the assessed parcels, unlike parcels outside the District are within the immediate service area of the facilities and can easily use the facilities as a substitute for (and enhancement of) recreational facilities that would otherwise need to be provided on the parcel (or simply foregone). Because each assessed parcel is in close proximity to the improvements and facilities, these park and recreation improvements are like an extension of the front an d back lawns of the parcels. They are not remote, but available for frequent and everyday use with minimal travel.

Street Lighting Special Benefits
Likewise, street lighting in the District is primarily useful for illuminating the streets that provide access to the properties in the District as well as the sidewalks and parking lanes associated with those properties. While it is recognized that street lights and traffic signals serve in part to enhance traffic safety, installation and construction of street lights are for the most part, required by the development of properties and these improvements provide three main special benefits to those properties: (i) property security benefit, (ii) pedestrian safety benefit, and (iii) parkway/roadway access benefit.

Furthermore, because traffic circulation in the City is largely the result of local traffic to and from these properties by the property owners an d guests, it is reasonable to assume that these properties derive a particular and distinct benefit from the local street lights that support the safe access to the properties

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2024/2025 City of Woodland/Gibson Ranch Landscaping and Lighting District Page 9 and essentially all pedestrians and parking vehicles in the lit areas will, after dark, be directly associated with the assessed properties. As a result, the maintenance of the local street lighting improvements is a particular and distinct benefit to the properties and developments within the District.

Collectively these landscaping and lighting improvements and related assessments enhance the security, overall use, presentation and marketability of the properties, and ensure the long -term cost-efficiency of services that is obtained through the City pro vided maintenance (economy of scale), and the regulatory restrictions on future cost increases.

The annual assessments outlined in this Report are based on the estimated costs to provide necessary services, operation, administration, and maintenance required to ensure the satisfactory condition and quality of each improvement.

The special benefits associated with the parks and landscaping improvements are specifically:
• Enhanced desirability of properties through association with the improvements.
• Improved aesthetic appeal of properties within the District providing a positive representation of the area.
• Enhanced adaptation of the urban environment within the natural environment from adequate green space and landscaping.
• Environmental enhancement through improved erosion resistance, and dust and debris control.
• Increased sense of pride in ownership of property within the District resulting from well -maintained improvements associated with the properties.
• Reduced criminal activity and property -related crimes (especially vandalism) against properties in the District through well -maintained surroundings and amenities.
• Enhanced environmental quality of the parcels by moderating temperatures, providing oxygenation and attenuating noise.

The special benefits of street lighting are the convenience, safety, and security of property, improvements, and goods. Specifically:
• Enhanced deterrence of crime and the aid to police protection. • Increased nighttime safety on roads and highways.
• Improved ability of pedestrians and motorists to see. • Improved ingress and egress to property.
• Reduced vandalism and other criminal acts and damage to improvements or property.

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2024/2025 City of Woodland/Gibson Ranch Landscaping and Lighting District Page 10 • Improved traffic circulation and reduced nighttime accidents and personal property loss.
• Increased promotion of business during nighttime hours in the case of commercial properties.

All of the preceding special benefits contribute to a specific enhancement and desirability of each of the assessed parcels within the District.

C. ASSESSMENT METHODOLOGY

Pursuant to the 1972 Act, the costs of the District may be apportioned by any formula or method, which fairly distributes the net amount to be assessed, among all assessable parcels in proportion to the estimated special benefits to be received by each suc h parcel from the improvements. The special benefit formula used within the District should reflect the composition of the parcels, and the improvements and services provided, to fairly proportion the costs based on estimated special benefit to each parcel.

The cost to provide maintenance and services of the improvements within the District are fairly and equitably distributed among each assessable parcel based upon the estimated special benefit received by each parcel.

Equivalent Dwelling Units - To equitably spread special benefit to each parcel, it is necessary to establish a relationship between the various types of properties within the District and the improvements that benefit those properties. Each parcel within the District is assigned an Equivalent Dwelling Unit (“EDU”) factor that reflects its land use, size and development or, development potential. Parcels that receive special benefit from the various District improvements are proportionately assessed for the cost of those improvements based on their calculated EDU. The EDU method of assessment for this District uses the Single Family Residential parcel as the basic unit of assessment. A Single Family Residential parcel equals one (1) EDU. Every other land -use is assigned an EDU factor based on an assessment formula t hat equates the property’s specific land -use and relative special benefits compared to the Single Family Residential parcel.

The EDU method of apportioning special benefits is typically seen as the most appropriate and equitable assessment methodology for districts formed under the 1972 Act, as the benefits to each parcel from the improvements is apportioned as a function of lan d-use type, size, and development. The following table provides a listing of land use types, the EDU factors applied to that land use and the multiplying factor used to calculate each parcel’s individual EDU for each improvement provided in the District.

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2024/2025 City of Woodland/Gibson Ranch Landscaping and Lighting District Page 11

LAND USES AND EQUIVALENT DWELLING UNITS

Park and
Recreation
Facilities
Arterial and Collector Neighborhood
Street
Lighting Multiplier Land Use
Landscaping
Facilities
Lighting
Facilities
Single Family Residential 1.000 1.000 1.000 1.000 Units Multi-Family Residential 0.670 N/A 0.700 N/A Units
Commercial/Institution 2.070 N/A 15.250 N/A Acreage
Single Family Vacant 0.500 0.500 0.500 N/A Per Planned Unit Multi Family Vacant 0.330 N/A 0.350 N/A Per Planned Unit Commercial Vacant 1.040 N/A 7.625 N/A Acreage

EDU Application by Land Use

Single Family Residential - This land use type is charged 1.0 EDU per Unit, for all improvements within the District. This is the base value that all other land use types are compared and weighted against (i.e. EDU).

Multi-family Residential - This land use type is charged 0.670 EDU per Unit, for Park and Recreation Facilities, and 0.700 EDU per Unit for Arterial and Collector Street Lighting Facilities. Multifamily Residential parcels are not assessed for Arterial and Collector Street Landscap ing Facilities, Neighborhood Street Lighting and Neighborhood Street Trees.

Commercial/Institution - This land use type is charged at 2.07 EDU per acre for Park and Recreation Facilities; and 15.250 EDU per acre for Arterial and Collector Street Lighting Facilities. Commercial/Institution parcels are not assessed for Arterial and Collector Street Landsca ping Facilities, Neighborhood Street Lighting and Neighborhood Street Trees.

Single Family Vacant - This land use type is charged at 0.5 EDU per Planned Unit for Park and Recreation Facilities; Arterial and Collector Street Lighting Facilities; and Arterial and Collector Street Landscaping Facilities.

Single Family Vacant parcels are not assessed for Ne ighborhood Street Lighting and Neighborhood Street Trees.

Multi-family Vacant - This land use type is charged at 0.33 EDU per Planned Unit for Park and Recreation Facilities; and 0.35 EDU per Planned Unit for Arterial and Collector Street Lighting Facilities. Multifamily Vacant parcels are not assessed for Arterial and Collector Stre et Landscaping Facilities, Neighborhood Street Lighting and Neighborhood Street Trees.

Commercial Vacant - This land use type is charged 1.04 EDU per Acre for Park and Recreation Facilities; and 7.625 EDU per Acre for Arterial and Collector Street Lighting Facilities. Commercial Vacant parcels are not assessed for Arterial and Collector Street Landscaping Facil ities, Neighborhood Street Lighting and Neighborhood Street Trees.

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2024/2025 City of Woodland/Gibson Ranch Landscaping and Lighting District Page 12 D. ASSESSMENT RANGE FORMULA

Any new or increased assessments require certain noticing and meeting requirements by law. Legislative changes of the Brown Act in 1993/ 1994 changed the definition of the term “new or increased assessment” to exclude certain conditions. These conditions included “any assessment that does not exceed an assessment formula or range of assessments previously adopted by the agency or approved by th e voters in the area where the assessment is imposed.” This definition for a new or increased assessment was also addressed in Senate Bill 919 (the implementing legislation for Proposition 218).

When the District was formed in 1995, an Assessment Range Formula was adopted as part of the annual assessments and is applied to all future assessments within the District. The purpose of establishing an Assessment Range Formula is to provide for reasonab le increase and inflationary adjustment to annual assessments without requiring costly noticing and mailing procedures, which could add to the District costs and assessments. The following describes the Assessment Range Formula:

The maximum amount of assessment per parcel in 1995 that could be levied in any fiscal year in compliance with the notice requirements of the State of California Government Code Section 54954.6, Subsection (a) is calculated using the formula indicated below. These maximum amounts are increased in the formula by an inflation factor using the Engineering News Record Common Labor Cost Index (CCI) within the Construction Cost (CC) beginning at the year of adoption of 1995.

Annual Maximum Assessment Cap Formula
If,
1) prior to June 30, 2005 (assumed build out); or
2) a notice of the annual hearing that contains those items described in Government Code Section 54954.6 (c) (2) is mailed to all owners of property within the assessment district at least 45 days prior to the hearing; Then, the maximum amount shall be:
((Starting Assessment Fiscal Year 1995/ 1996) + (Annual Increase Factor x Number of Years since 1995)) x (Engineering News Record Common Labor Cost Index Inflation Factor (CC Jan. - Year/CC Jan. - 95)) Otherwise,
the maximum amount shall be the assessment amount in the prior year.

A further explanation of the annual Assessment District budgeting process and Annual Maximum Assessment Cap Formula, which was part of the City’s staff report to the City Council at the public hearing on January 3, 1995, during which the City Council adopt ed the amended Engineering Report, which included Appendix D. Annual Maximum Assessment Cap formula in Appendix D is summarized below.

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2024/2025 City of Woodland/Gibson Ranch Landscaping and Lighting District Page 13 The Annual Maximum Assessment Cap Formula has two components:

(1) A fixed “Planned Scope Increase” factor to account for the phase -in, over a projected 10 year period of public facilities being maintained by the District. This factor allows for the orderly and known increases that are expected to occur between format ion of the District and the year 2005 ( build out ). The Maximum Assessments due to this factor are shown in Table A below.

(2) A variable “Cost of Services” factor to account for changes (up or down) in the costs of goods and services. This factor allows the District to continue to provide the same scope of services, despite normal changes in labor rates, utility rates, and the cost of equipment and materials required by the District. This factor continues for the duration the District, but note that it allows for increases and decreases in the cost of goods and services, not just cumulative increases.

Beginning fiscal year 2006/2007 and each fiscal year thereafter, the Maximum Assessment Rate will be recalculated and a new Maximum Assessment Rate established for the fiscal year utilizing the 2 nd component of the Assessment Range Formula described above (2). The Maximum Assessment Rate shall be increased based on Engineering News Record Labor Cost Inflation Factor from January of the prior year to January of the current year. The Maximum Assessments rate due to this factor is shown in Table B below.

Table A

The following table reflects the Maximum Assessment Cap Formula used through FY 2005/2006 in accordance with Table A of the Amended Engineer’s Report for the District.

MAXIMUM ASSESSMENT CAP FOR FY 2005/06 BASED ON ANNUAL

INCREASE FACTOR

Land Use
Category
Starting Assessment
Fiscal Year
1995/1996
Annual
Increase
Factor
Number of
Years Since
1995/1996
Inflation
Adjustment
Factor (1)
Maximum
Assessment
for Fiscal Year
2005/2006
Single Family
Residential
$110.50 per recorded
map lot $6.46 10 34.28% $235.12
(1) Engineering News Record Labor Cost Index Inflation Factor (CC Jan. - Year/CC Jan. - 1995)

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2024/2025 City of Woodland/Gibson Ranch Landscaping and Lighting District Page 14 Table B

The following table reflect s the history of Maximum Assessment Cap formula used for FY 2006/2007 through FY 2024/2025.

MAXIMUM ASSESSMENT CAP FOR FY 2006/2007 THROUGH 2024/2025

BASED ON INFLATION FACTOR

Fiscal
Year Month Year CC (1)
Change from
Prior CC
Increase/Decrease
Percentage
Maximum
Assessment
2005/06 Jan 2005 8,229.62 N/A N/A $235.12
2006/07 Jan 2006 8,468.45 2.902% 2.902% $241.94
2007/08 Jan 2007 9,100.68 7.466% 7.466% $260.01
2008/09 Jan 2008 9,133.56 0.361% 0.360% $260.95
2009/10 Jan 2009 9,769.42 6.962% 6.960% $279.11
2010/11 Jan 2010 9,720.42 -0.502% -0.502% $277.71
2011/12 Jan 2011 10,116.29 4.073% 4.073% $289.02
2012/13 Jan 2012 10,207.79 0.904% 0.904% $291.64
2013/14 Jan 2013 10,360.84 1.499% 1.499% $296.01
2014/15 Jan 2014 10,896.34 5.168% 5.168% $311.31
2015/16 Jan 2015 11,173.16 2.540% 2.540% $319.22
2016/17 Jan 2016 11,153.41 -0.177% -0.177% $318.65
2017/18 Jan 2017 11,609.44 4.088% 4.089% $331.68
2018/19 Jan 2018 22,993.00 2.569% 2.569% $340.21
2019/20 Jan 2019 23,531.38 2.342% 2.342% $348.17
2020/21 Jan 2020 23,917.29 1.640% 1.640% $353.87
2021/22 Jan 2021 24,037.06 0.501% 0.501% $355.64
2022/23 Jan 2022 24,365.52 1.366% 1.366% $360.50
2023/24 Jan 2023 24,634.46 1.104% 1.104% $364.48
2024/25 Jan 2024 25,080.22 1.809% 1.809% $371.08
(1) Index through 2017/18 based on Construction Cost Index, adjusted to Common Labor Cost Index starting in 2018/19.

The Levy per EDU, or Rate, applied to each parcel is the result of dividing the total Balance to Levy, by the sum of the EDU’s applicable to each improvement provided by the District for the fiscal year. This Rate is multiplied by each parcel’s individual EDU to determine the parcel’s levy amount. The following formulas are used to calculate the assessment for each parcel:

Total Balance to Levy / Total EDU = Levy per EDU

Parcel EDU x Levy per EDU = Parcel Levy Amount

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2024/2025 City of Woodland/Gibson Ranch Landscaping and Lighting District Page 15 IV. DISTRICT BUDGET
A. DESCRIPTION OF BUDGET ITEMS

The following is a brief description of the costs associated with the improvements and services funded through the District.

DIRECT COSTS:

Maintenance Costs/Labor — Includes all regularly scheduled labor and general maintenance cost including all wages, salaries, benefits and contract services required to properly maintain and ensure the satisfactory condition of all improvements and appurtenant facilities.

Utilities — The furnishing of water and electricity required for the operation and maintenance of the improvements and facilities.

Equipment and Supplies — Includes all, materials, supplies, (e.g. pipe, fertilizer, insecticides, fuel, cleaning material etc.), and equipment, (e.g. communication, small tools, rentals, machinery etc.), required to operate, maintain and ensure the satisfactory condition of all i mprovements and appurtenant facilities.

Repairs and Miscellaneous Expenses — This item includes repairs to the improvements and facilities that are not included in the yearly maintenance costs. This may include repair of damaged amenities due to vandalism, storms, etc. Also included may be planned upgrades or replacements of the improvements and equipment that provide a direct benefit to the District.

ADMINISTRATION COSTS:

District Administration — May include all or a portion of the administrative and professional service costs associated with the coordination of District services and operations including response to public concerns and education and procedures associated with the levy and collecti on of assessments. This budget item also includes the costs of contracting with professionals to provide administrative, legal or engineering services specific to the District.

County Administration Fee — This is the cost to the District for the County to collect assessments on the property tax bills.

LEVY BREAKDOWN:

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2024/2025 City of Woodland/Gibson Ranch Landscaping and Lighting District Page 16 from the Reserve Fund that reduces the Balance to Levy. Maintaining a fully funded Reserve eliminates the need for the City to transfer funds from non- District accounts to pay for operational expenses during the first half of the fiscal year and also provides the District with sufficient funds to address any unforeseen or unusual expenditures that may occur during the year.

General Fund Re plenishment(Contribution) — This item represents repayments of amounts that had been temporarily advanced to the District from other revenue sources (usually the General Fund) or represents funds being loaned to the District for the current Fiscal Year that must b e repaid by future assessments. Similar to the Reserve Collection/ (Contribution) line item, this item directly impacts the Reserve Fund Balances either positively or negatively.

Repayments are shown as a positive number and represent additional money being collected in the current annual assessment to repay a prior loan. These loans are typically for capital improvement expenditures or unforeseen expenditures incurred in prior years and Reserve Fund monies were not sufficient to cover the expenses. To ensure the ongoing operation and maintenance of the improvements, the City may advance funds to the District as a temporary loan to meet current expenditures, and collect repayment of the loan through the annual assessments the following year or possibly over several years. Generally, all available Reserve Funds are exhausted before a temporary loan is advanced to the District and the Beginning Reserve Fund Balance will be a negative n umber indicating the loan amount is still outstanding. A loan for the current fiscal year (Contribution) is shown as a negative number. If the District is expected to incur significant expenditures in the current fiscal year for special services or capital improvements (upgrades or refurbishing of the improvements) and the proposed assessment revenues (annual assessments) and/or available Reserve Funds are not sufficient to cover the expenditures, the City may advance funds to the District as a temporary loan to meet the proposed expenditures. Generally, all available Reserve Funds must be exhausted before a temporary loan is advanced to the District and any funds temporarily loaned in excess of the available Reserve F unds will be reflected as a negative End ing Reserve Fund Balance. This negative Reserve Fund Balance will be repaid and replenished through future assessment revenues.

Balance to Levy — This is the total amount to be levied and collected through assessments for the current fiscal year. The Balance to Levy represents the sum of Total Direct and Administration Costs, the Reserve Collection/ ( Contribution), Replenishment/ (Contribution), and Other Revenue Sources.

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2024/2025 City of Woodland/Gibson Ranch Landscaping and Lighting District Page 17 DISTRICT STATISTICS:

Total Number of Parcels — The total number of parcels within the District.

Total Parcels Levied — The total number of parcels within the District that are assessed. Non-assessable lots or parcels include properties that have been determined to receive no special benefits from the improvements, and may include land principally encumbered by public or other right-of-way’s or easements, common areas, and/or parcels that have restricted use or development potential.

Total Equivalent Dwelling Units — The typical single -family residential parcel is assigned one (1.0) EDU. Every other land-use or property type is converted to EDU’s based on an assessment formula that equates the property’s specific development status, type of development (land-use), and size of the property, as compared to typical single-family residential parcel.

Levy per EDU — This amount represents the assessment rate being applied to each parcel. The Levy per EDU is the result of dividing the total Balance to Levy, by the sum of the Total EDU to be assessed.

RESERVE INFORMATION:

Operating Reserve Balance — The Operating Reserve Balance eliminates the need for the City to transfer funds from non-District accounts to pay for District charges during the first half of the fiscal year. The Reserve Balance allows the District to retain sufficient funds to operate the District from the time period of July 1 (beginning of the Fiscal Year) through January or February (when the County provides the City with the first installment of assessments collected from the property tax bills). Additional funds may be collected each year to ensure adequate operating funds are available or the funds may be used to reduce the Balance to Levy. Using reserve amounts in this way allows the Levy rate to remain fairly constant, although District costs may fluctuate. The Previous Reserve Balance reflects the pr ojected funds available at the beginning of the current fiscal year (based on the projected revenues and expenses from the prior fiscal year). The Estimated Ending Reserve Balance reflects the projected funds that are anticipated at the end of the current fiscal year (assuming all revenues and expenditures occur as budgeted).

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2024/2025 City of Woodland/Gibson Ranch Landscaping and Lighting District Page 18 B. DISTRICT BUDGET FISCAL YEAR 2024/2025

(1) Levy per EDU shown above is based on FY 2024/2025 budget. (2) Totals may not foot due to rounding, the County of Yolo requires an even penny.

Note: This District’s maximum rate ha s been increased by Engineering News Record Labor Cost Index Inflation Factor.

Please reference page 12 through page 14 of this report for more detailed information.

Park and Arterial and Arterial and Neighborhood
Recreational Collector Street Collector Street Street TOTAL BUDGET ITEMS Facilities Landscaping Street Lighting Lighting DISTRICT

DIRECT COSTS
Maintenance Costs/Labor $397,823.80 $70,204.20 $15,477.30 $36,113.70 $519,619.00 Utilities 266,930.16 29,658.91 9,562.50 22,312.50 328,464.07 Equipment & Supplies 18,895.50 2,099.50 1,770.00 4,130.00 26,895.00 Repairs/Miscellaneous Expenses 71,114.92 7,901.66 4,092.13 9,548.29 92,657.00 Direct Costs (Subtotal) $754,764.39 $109,864.27 $30,901.93 $72,104.49 $967,635.07

ADMINISTRATION COSTS
District Administration $17,661.60 $1,962.40 $0.00 $0.00 $19,624.00 County Administration Fee 1,683.90 187.10 30.00 70.00 1,971.00 Administration Costs (Subtotal) $19,345.50 $2,149.50 $30.00 $70.00 $21,595.00

LEVY BREAKDOWN
Total Direct and Admin. Costs $774,109.89 $112,013.77 $30,931.93 $72,174.49 $989,230.07 Reserve Collection/(Contribution) (194,727.58) (36,234.40) 0.00 0.00 (230,961.98) General Fund Replenishment/(Contribution) 0.00 0.00 32,223.99 36,236.63 68,460.62 Balance to Levy $579,382.31 $75,779.36 $63,155.91 $108,411.12 $826,728.70

DISTRICT STATISTICS
Total Number of Parcels 1,971 1,955 1,971 1,955
Total Parcels Levied 1,967 1,951 1,967 1,951
Total Equivalent Dwelling Units 2,291.25 1,951.00 2,653.17 1,951.00 Levy Per EDU(1)(2)
$252.87 $38.84 $23.80 $55.57 $371.08
Prior Year Levy Per EDU $248.37 $38.15 $23.38 $54.57 $364.47 Maximum Assessment Per EDU $252.87 $38.84 $23.80 $55.57 $371.08 Prior Year Maximum Assessment Per EDU $248.37 $38.15 $23.38 $54.58 $364.48 Percent (%) change in Max Rate 1.81% 1.81% 1.81% 1.81% 1.81%

RESERVE INFORMATION
Beginning Operating Reserve Balance $354,269.71 $51,262.86 $14,155.93 $33,030.50 $452,719.00 Reserve Fund Collection/(Contribution) (194,727.58) (36,234.40) 0.00 0.00 (230,961.98) Ending Operating Reserve Balance $159,542.13 $15,028.45 $14,155.93 $33,030.50 $221,757.02

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2024/2025 City of Woodland/Gibson Ranch Landscaping and Lighting District Page 19

C. SUMMARY OF REVENUE APPLIED FOR FISCAL YEAR
2024/2025

Based on the Budget for fiscal year 2024/2025 and the established Method of Apportionment, the following table provides a summary of the assessment revenues generated by each of the various land uses within the District.

Land Use
Park and
Recreational
Facilities
Arterial and
Collector
Street
Landscaping
Arterial and
Collector
Street
Lighting
Neighborhood
Street
Lighting
Total
Revenue (1)
Single Family Residential 493,343.92 75,779.36 46,441.57 108,411.12 723,975.98 Multi-Family Residential 72,172.71 0.00 7,098.28 0.00 79,270.99 Commercial/Institution 13,865.67 0.00 9,616.06 0.00 23,481.73 Commercial Vacant 0.00 0.00 0.00 0.00 0.00
Total $579,382.30 $75,779.36 $63,155.91 $108,411.12 $826,728.70 (1) Totals may not foot due to rounding.

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2024/2025 City of Woodland/Gibson Ranch Landscaping and Lighting District Page 20

APPENDIX A - DISTRICT ASSESSMENT DIAGRAM

An Assessment District Diagram has been prepared for the District in the format required by the 1972 Act, and is on file with the City Clerk, and by reference is made part of this Report. The Assessment Diagram is available for inspection at the Office of the City Clerk, during normal business hours.

APPENDIX B - 2024/2025 ASSESSMENT ROLL

Parcel identification, for each lot or parcel within the District, shall be the parcel as shown on the County Assessor’s Map for the year in which this Report is prepared.

Non-assessable lots or parcels include land principally encumbered by public or utility rights-of-way and common areas. These parcels will not be assessed.

A listing of parcels assessed within the District, along with the proposed assessment amounts, is included on the following pages and has been identified as “Fiscal Year 2024/2025 Assessment Roll”.

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City of Woodland

North Park
Lighting and Landscaping District

ENGINEER’S ANNUAL LEVY REPORT
FISCAL YEAR 2024/2025

Intent Meeting: July 2, 2024
Public Hearing: July 16, 2024

27368 Via Industria
Suite 200
Temecula, California 92590
T 951.587.3500 | 800.755.6864
F 951.587.3510

www.willdan.com

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ENGINEER'S REPORT AFFIDAVIT
North Park Lighting and Landscaping District

City of Woodland
Yolo County, State of California

Dated this ____________ day of ______________, 2024.

Willdan Financial Services
Assessment Engineer
On Behalf of the City of Woodland

By: ________________________________
Chonney Gano
Project Manager, District Administration Services

By: ________________________________
Tyrone Peter
P. E. # C 81888

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TABLE OF CONTENTS

I. OVERVIEW 1
A. INTRODUCTION 1
B. COMPLIANCE WITH CURRENT LEGISLATION 1
II. DESCRIPTION OF THE DISTRICT 3
A. BOUNDARIES OF THE DISTRICT 3
B. DESCRIPTION OF THE DISTRICT IMPROVEMENTS AND SERVICES 3 C. IMPROVEMENTS AUTHORIZED BY THE 1972 ACT 3
D. SPECIFIC IMPROVEMENTS 5
III. METHOD OF APPORTIONMENT 6
A. LEGISLATIVE AUTHORITY AND PROVISIONS 6
B. BENEFIT ANALYSIS 8
C. ASSESSMENT METHODOLOGY 11
IV. DISTRICT BUDGET 12
A. DESCRIPTION OF BUDGET ITEMS 12
B. DISTRICT BUDGET FISCAL YEAR 2024/2025 15
APPENDIX A - DISTRICT ASSESSMENT DIAGRAM 16
APPENDIX B - 2024/2025 ASSESSMENT ROLL 16

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2024/2025 City of Woodland / North Park Lighting and Landscaping District Page 1 I. OVERVIEW
A. INTRODUCTION
The City of Woodland (“City”) annually levies and collects special assessments in order to maintain the improvements within the North Park Lighting and Landscaping District (“District”). The District was formed in 1993 and annual assessments are levied pursuant to the Landscape and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and Highways Code (“1972 Act”).

This Engineer’s Annual Levy Report (“Report”) describes the District, any annexations, or changes to the District including substantial changes to the District improvements, and the proposed assessments for fiscal year 2024/2025. The proposed assessments are based on the historical and estimated cost to maintain the improvements that provide special benefits to properties within the District. The costs of improvements and the annual levy include the expenditures, deficits, surpluses, revenues, and reserves. Each parcel is assessed proportionately for only those improvements provided and for which the parcel receives benefit based on an established method of apportionment.

The word “parcel,” for the purposes of this Report, refers to an individual property assigned its own Assessment Number by the County of Yolo (the “County”) Assessor’s Office . The County Auditor/Controller uses Assessment Numbers and specific Fund Numbers, to identify on the tax roll, properties assessed for special district benefit assessments.

Following consideration of public comments and written protests at a noticed public hearing, and review of the Engineer’s Annual Levy Report, the City Council may order amendments to the Report or confirm the Report as submitted. Following final approval of the Report, and confirmation of the assessments, the Council may order the levy and collection of assessments for Fiscal Year 2024/2025 pursuant to the Act. In such case, the assessment information will be submitted to the County Auditor/Controller, and included on the property tax roll for each benefiting parcel for Fiscal Year 2024/2025.

B. COMPLIANCE WITH CURRENT LEGISLATION
Pursuant to the 1972 Act, the City Council annually conducts a public hearing to accept property owner and public comments and testimony, to review the Engineer’s Report and approve the annual assessments to be levied on the County tax roll for the fiscal year. The assessments contained in this Report and to be approved by the City Council have been prepared in accordance with the 1972 Act and are in compliance with the provisions of the California Constitutional Article XIIID (Proposition 218).

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2024/2025 City of Woodland / North Park Lighting and Landscaping District Page 2 The City has reviewed the provisions of the California Constitutional Article XIIID (“Article XIIID”) and has made the following findings and determinations:

Pursuant to Article XIIID Section 5, certain existing assessments are exempt from the substantive and procedural requirements of Article XIIID Section 4 and property owner balloting for the assessments is not required until such time that the assessments a re increased. Specifically, the improvements and the annual assessment for maintaining the District improvements were part of the original conditions of development and approved by the original property owner (developer). As such, pursuant to Article XIIID Section 5 (b) the existing assessments were approved by the property owners at the time the assessment was created (originally imposed pursuant to a 100% landowner petition) and therefore the pre-existing assessment amount (assessment rate) was exempt from the procedural requirements Article XIIID Section 4.

The provisions of the Article XIIID do not alter the non-conflicting provisions of the 1972 Act. As such, the Method of Apportionment described in this Report utilizes commonly accepted assessment engineering practices consistent with the 1972 Act and the provisions of the Article XIIID. The proposed assessment for the current fiscal year may be less than or equal to the ma ximum assessment rate previously approved and adopted for the District. Any proposed assessment that exceeds the maximum assessment rate is considered an increased assessment.

Pursuant to the provisions of Article XIIID, any new or increased assessments (the incremental increase) are subject to both the substantive and procedural requirements of Article XIIID Section 4. The pre -existing approved maximum assessment rate for the District is $215.40 per Equivalent Dwelling Unit (“EDU”) and has not been increased since the passage of Proposition 218.

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2024/2025 City of Woodland / North Park Lighting and Landscaping District Page 3 II. DESCRIPTION OF THE DISTRICT
A. BOUNDARIES OF THE DISTRICT
The District is located in the northwest portion of the City of Woodland, generally:
• North of West Kentucky Avenue; and,
• West of North West Street; and,
• East of County Road 98.

The District consists of the parcels located in the subdivisions known as North Park Unit No. 5A, Tract 3794; North Park Unit No. 5B, Tract 4147; and Woodland West, Tract 3714.

B. DESCRIPTION OF THE DISTRICT IMPROVEMENTS AND

SERVICES
The District provides and ensures the continued maintenance, servicing, administration and operation of various landscape and lighting improvements, and associated appurtenances that benefit parcels within the District. The assessable parcels receive benef it from the maintenance and servicing of sound walls, backup landscaping and street lighting within the District; park lighting and equipment in Park Parcel A; landscaped park areas and perimeter fencing in Park Parcels A and B.

Specific improvements include ground cover, turf, shrubs, trees, gardens, play areas and play equipment, picnic areas, bike paths, park maintenance facilities, irrigation and drainage systems, graffiti removal, and associated appurtenances. The services pr ovided include the necessary operations, administration and maintenance required to keep the improvements in a healthy, vigorous, and satisfactory condition.

The assessable parcels identified as being within the District, share in both the costs and the benefits of the improvements. The costs associated with the improvements are equitably spread among the benefiting parcels within the District. Only parcels tha t receive special benefit from the improvements are assessed, and each parcel is assessed in proportion to the benefit received.

The funds collected are dispersed and used for only the services and operation provided by the District.

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2024/2025 City of Woodland / North Park Lighting and Landscaping District Page 4 • The installation or construction of statuary, fountains, and other ornamental structures and facilities.
• The installation or construction of public lighting facilities. • The installation or construction of any facilities which are appurtenant to any of the foregoing or which are necessary or convenient for the maintenance or servicing thereof, including, but not limited to, grading, clearing, removal of debris, the installation or construction of curbs, gutters, walls, sidewalks, or paving, or water, irrigation, drainage, or electrical facilities. • The maintenance or servicing, or both, of any of the foregoing. • The acquisition of any existing improvement otherwise authorized pursuant to this section.

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D. SPECIFIC IMPROVEMENTS
The following table provides the location, improvements and services for the specific areas provided and maintained within the District.

SPECIFIC AREAS OF IMPROVEMENT

Park Parcel A Park Parcel B Back Up Landscaping Sound Walls Interior Street Description
Location

1.4 acre park between
Falcon Drive and Quail
Drive

1.2 acre park at the
Northwest corner of the
intersection of North
Ashley Ave. and Quail
Drive
Along West Kentucky
Avenue between County
Road 98 and the
Southwest corner of
Park Parcel A
Along West Kentucky
Avenue between County
Road 98 and the
Southwest corner of
Park Parcel A
Throughout
District
Improvements
Landscaping Turf, native grasses, trees,
shrubs, ground cover, a
garden, park maintenance
facilities, irrigation and
drainage system
Tree Shrubs, ground
cover, irrigation and
drainage system
Tree Shrubs, ground
cover, irrigation and
drainage system

Street Lighting
Lighting Park lights

Park Facilities Play equipment, picnic
area, bike path
Storm drain detention
basin

Fencing Perimeter fencing Perimeter fencing

Services All necessary maintenance
and service to keep all
improvements in a healthy,
vigorous condition
All necessary
maintenance and
service to keep
landscaping in a healthy,
vigorous condition
All necessary
maintenance and
service to keep
landscaping in a healthy,
vigorous condition
Graffiti removal on street
side exterior surface
Electric Service
Costs

Irrigation System Repair Irrigation System Repair Irrigation System Repair

Fencing Repair Fencing Repair

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III. METHOD OF APPORTIONMENT
A. LEGISLATIVE AUTHORITY AND PROVISIONS
1972 Act
The 1972 Act permits the establishment of assessment districts by agencies for the purpose of providing certain public improvements, including the acquisition, construction, installation and servicing of landscaping and lighting improvements and related facilities. The 1972 Act requires that the c ost of these improvements be levied according to benefit rather than assessed value:

Section 22573 defines the net amount to be assessed as follows:
“The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements.”
The formula used for calculating assessments in this District therefore reflects the composition of the parcels, and the improvements and services provided, to fairly apportion the costs based on benefit to each parcel.

California Constitution
The costs to operate and maintain the District improvements are identified and allocated to properties within the District based on special benefit. The improvements provided and for which properties are to be assessed are identified as local landscaping and lighting improvements and related amenities that were installed in connection with the development of the properties and/or would otherwise be required for the development of those properties. The District assessments and method of apportionment is base d on the premise that these improvements would otherwise not have been required without the development or planned development of those parcels.

Article XIII D Section 2(d) defines District as follows:
“District means an area determined by an agency to contain all parcels which will receive a special benefit from a proposed public improvement or property-related service”;
Article XIII D Section 2(i) defines Special benefit as follows:
“Special benefit” means a particular and distinct benefit over and above general benefits conferred on real property located in the district or to the public at large. General enhancement of property value does not constitute “special benefit.”

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Article XIII D Section 4a defines proportional special benefit assessments as follows:
“An agency which proposes to levy an assessment shall identify all parcels which will have a special benefit conferred upon them and upon which an assessment will be imposed. The proportionate special benefit derived by each identified parcel shall be dete rmined in relationship to the entirety of the capital cost of a public improvement, the maintenance and operation expenses of a public improvement, or the cost of the property related service being provided. No assessment shall be imposed on any parcel which exceeds the reasonable cost of the proportional special benefit conferred on that parcel.”

To identify and determine the proportional special benefit to each parcel within the District, it is necessary to consider the entire scope of the improvements provided as well as the properties that benefit from those improvements. The improvements and the associated costs described in this Report, have been reviewed, identified and allocated based on a benefit rationale and calculations that proportionally allocate the net cost of only those improvements determined to be of special benefit to properties within the District. The various public improvements and the associated costs have been identified as either “general benefit” (not assessed) or “special benefit”.

California Constitution Article XIIID Assessment Exemption In accordance with Article XIIID Section 5, certain assessments existing on the effective date of Article XIIID ( July 1, 1997 ), shall be exempt from the procedures and approval process set forth in Section 4 of Article XIIID of the California Constitution. Prior to levying the District assessments for Fiscal Year 1997/1998, the City carefully reviewed the District improvements and the corresponding assessments and determined that the assessments being levied and collected annually for this District were part of the original conditions of development and approved by the developer (a 100% landowner petition).

Therefore, the City determined that the existing District assessments shall be exempt from the procedures and approval process se t forth in Section 4 of Article XIIID pursuant to Section 5(b):
“Any assessment imposed pursuant to a petition signed by the persons owning all of the parcels subject to the assessment at the time the assessment is initially imposed. Subsequent increases in such assessments shall be subject to the procedures and approval process set forth in Section 4.” As such, the existing assessment rates including the annual maximum assessment cap formula for this District that was previously approved and in place prior to the July 1, 1997 effective date of Article XIIID and are exempt from the procedural and approval process set forth in Article XIIID Section 4 until such time that the assessment is increased above the adjusted annual maximum assessment rates for the existing parcels. It has also been

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determined that the properties within the District are proportionally assessed for only improvements that provide a special benefit to those properties and therefore the assessments meet the substantive requirements of Article XIIID.

B. BENEFIT ANALYSIS
The local improvements provided by this District and for which properties will be assessed have been identified as necessary, desired and/or required for the orderly development of the properties within the District to their full potential, consistent with the development plans and applicable portions of the City’s General Plan.

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Park Special Benefits
Parks and related amenities provide properties within the District the special benefit of nearby access to recreational facilities and spaces which are too specialized and/or large to be maintained within the individual properties and would be cost prohibitive to include within individual property development, including:
• Exercise facilities/space such as sports complexes, parkland areas and trails not typically found on individual parcels.
• Substantial outdoor areas increase the available recreational space and outdoor facilities, (picnic areas, playground equipment, open turf areas, sports fields and full-size courts, etc.), that are typically limited on individual parcels.
• Facilities (activity centers, parks) available for large gatherings, meetings and community events that could otherwise not be accommodated by the individual properties.

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dark, be directly associated with the assessed properties. As a result, the maintenance of the local street lighting improvements is a particular and distinct benefit to the properties and developments within the District.

The special benefits associated with the parks and landscaping improvements are specifically:
• Enhanced desirability of properties through association with the improvements.
• Improved aesthetic appeal of properties within the District providing a positive representation of the area.
• Enhanced adaptation of the urban environment within the natural environment from adequate green space and landscaping.
• Environmental enhancement through improved erosion resistance, and dust and debris control.
• Increased sense of pride in ownership of property within the District resulting from well -maintained improvements associated with the properties.
• Reduced criminal activity and property -related crimes (especially vandalism) against properties in the District through well-maintained surroundings and amenities.
• Enhanced environmental quality of the parcels by moderating temperatures, providing oxygenation and attenuating noise.

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• Improved traffic circulation and reduced nighttime accidents and personal property loss.
• Increased promotion of business during nighttime hours in the case of commercial properties.

All of the preceding special benefits contribute to a specific enhancement and desirability of each of the assessed parcels within the District.

C. ASSESSMENT METHODOLOGY

Pursuant to the 1972 Act, the costs of the District may be apportioned by any formula or method, which fairly distributes the net amount to be assessed, among all assessable parcels in proportion to the estimated special benefits to be received by each such parcel from the improvements. The special benefit formula used within the Di strict should reflect the composition of the parcels, and the improvements and services provided, to fairly proportion the costs based on estimated special benefit to each parcel.

It has been determined that assessed parcels in the District receive special benefit from the services and improvements provided by the District. The assessable parcels within the District are single family residential parcels and are considered to benefit equally from the improvements and are assigned one Equivalent Dwelling Unit (EDU). The levy amount is therefore spread evenly to each assessable parcel in the District, on a per parcel method.

Total Balance to Levy / Total EDU = Parcel Levy Amount

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IV. DISTRICT BUDGET
A. DESCRIPTION OF BUDGET ITEMS

The following is a brief description of the costs associated with the improvements and services funded through the District.

DIRECT COSTS:

Utilities — The furnishing of water and electricity required for the operation and maintenance of the improvements and facilities.

ADMINISTRATION COSTS:

County Administration Fee — This is the cost to the District for the County to collect assessments on the property tax bills.

LEVY BREAKDOWN:

Total District and Admin. Costs — This is the combined costs of District Costs and Administration Costs.

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Reserve Collection/ (Contribution) — The 1972 Act pursuant to Chapter 1, Article 4 Section 22569 (a), provides for a District Reserve Fund. This Reserve Fund provides for the collection of funds to operate the District from the time period of July 1 (beginning of the Fiscal Year) through December 10th or when the County provides the City with the first installment of assessments collected from the property tax bills (typically January or February). Negative amounts shown for this budget item represent transfers from the Reserve Fund that reduces the Balance to Levy. Maintaining a fully funded Reserve eliminates the need for the City to transfer funds from non -District accounts to pay for operational expenses during the first half of the fiscal year and also provides the District with sufficient funds to address any unforeseen or unusual expenditures that may occur during the year.

General Fund Replenishment/(Contribution) — This item represents Replenishments of amounts that had been temporarily advanced to the District from other revenue sources (usually the General Fund) or represents funds being loaned to the District for the current Fiscal Year that must be repaid by future assessments. Similar to the Reserve Collection/ (Contribution) line item, this item directly impacts the Reserve Fund Balances either positively or negatively.

Repayments are shown as a positive number and represent additional monies being collected in the current annual assessment to repay a prior loan. These loans are typically for capital improvement expenditures or unforeseen expenditures incurred in prior ye ars and Reserve Fund monies were not sufficient to cover the expenses. To ensure the ongoing operation and maintenance of the improvements, the City may advance funds to the District as a temporary loan to meet current expenditures, and collect repayment of the loan through the annual assessments the following year or possibly over several years. Generally, the available Reserve Funds are exhausted before a temporary loan is advanced to the District and the Beginning Reserve Fund Balance will be a negative number indicating the loan amount still outstanding.

A loan for the current fiscal year (Contribution) is shown as a negative number.

If the District is expected to incur significant expenditures in the current fiscal year for special services or capital improvements (upgrades or refurbishing of the improvem ents) and the proposed assessment revenues (annual assessments) and/or available Reserve Funds are not sufficient to cover the expenditures, the City may advance funds to the District as a temporary loan to meet the proposed expenditures. Generally, the av ailable Reserve Funds must be exhausted before a temporary loan is advanced to the District and any funds temporarily loaned in excess of the available Reserve Funds will be reflected as a negative Ending Reserve Fund Balance. This negative Reserve Fund Ba lance will be repaid and replenished through future assessment revenues.

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Balance to Levy — This is the total amount to be levied and collected through assessments for the current fiscal year. The Balance to Levy represents the sum of Total Direct and Administration Costs, the Reserve Collection/(Contribution), Replenishment/(Contribution), and Other Revenue Sources.

DISTRICT STATISTICS:

Total Number of Parcels — The total number of parcels within the District.

Total Parcels Levied - The total number of parcels within the District that are assessed. Non-assessable lots or parcels include properties that have been determined to receive no special benefits from the improvements, and may include land principally encumbered by public or other right -of-ways or easements, common areas, and/or parcels that have restricted use or development potential.

Total Equivalent Dwelling Units — The assessable parcels within the District are considered to benefit equally from the improvements and are assigned one Equivalent Dwelling Unit (EDU).

Levy per EDU — This amount represents the assessment rate being applied to each parcel. The Levy per EDU is the result of dividing the total Balance to Levy, by the sum of the Total Equivalent Dwelling Units to be assessed.

Maximum Assessment per EDU — This amount represents the maximum rate to each parcel’s individual EDU.

RESERVE INFORMATION:

Operating Reserve Balance — The Operating Reserve Balance eliminates the need for the City to transfer funds from non -District accounts to pay for District charges during the first half of the fiscal year. The Operating Reserve Account allows the District to retain sufficient funds to operate the District from the time period of July 1 (beginning of the Fiscal Year) through January or February (when the County provides the City with the first installment of assessments co llected from the property tax bills) . Additional funds may be collected each year to ensure adequate operating funds are available or the funds may be used to reduce the Balance to Levy. Using reserve amounts in this way allows the Levy rate to remain fairly constant, although District costs may fluctuate. The Previous Operating Reserve Balance reflects the projected funds available at the beginning of the current fiscal year (based on the projected revenues and expenses from the prior fiscal year). The Estimated Ending Operating Reserve Bala nce reflects the projected funds that are anticipated at the end of the current fiscal year (assuming the revenues and expenditures occur as budgeted).

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B. DISTRICT BUDGET FISCAL YEAR 2024/2025

BUDGET ITEMS Total

DIRECT COSTS
Maintenance Costs/Labor $42,883.00
Utilities 17,347.80
Equipment & Supplies 992.00
Repairs/Miscellaneous Expenses 1,163.00
Direct Costs (Subtotal) $62,385.80

ADMINISTRATION COSTS
District Administration $3,647.00
County Administration Fee 124.00
Administration Costs (Subtotal) $3,771.00

LEVY BREAKDOWN
Total Direct and Admin. Costs $66,156.80
Reserve Collection/(Contribution) (255.00)
General Fund Replenishment/(Contribution) (39,192.20)
Balance to Levy $26,709.60

DISTRICT STATISTICS
Total Number of Parcels 124
Total Parcels Levied 124
Total Equivalent Dwelling Units 124.00
Levy Per EDU $215.40
Maximum Assessment Per EDU $215.40
Prior Year Maximum Assessment Per EDU $215.40

RESERVE INFORMATION
Operating Reserve Balance $255.00
Reserve Fund Collection/(Contribution) (255.00)
Estimated Ending Reserve Balance $0.00

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APPENDIX A - DISTRICT ASSESSMENT DIAGRAM

An Assessment District Diagram has been prepared for the District in the format required by the 1972 Act, and is on file with the City Clerk, and, by reference is made part of this Report. The Assessment Diagram is available for inspection at the Office of the City Clerk, during normal business hours.

APPENDIX B - 2024/2025 ASSESSMENT ROLL

Parcel identification, for each lot or parcel within the District, shall be the parcel as shown on the County Assessor’s Map for the year in which this Report is prepared.

Non-assessable lots or parcels include land principally encumbered by public or utility rights-of-way and common areas. These parcels will not be assessed.

A listing of parcels assessed within the District, along with the assessment amounts, is included on the following pages and has been identified as “Fiscal Year 2024/2025 Assessment Roll”.

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City of Woodland

Streng Pond
Landscaping Maintenance District

ENGINEER’S ANNUAL LEVY REPORT
FISCAL YEAR 2024/2025

Intent Meeting: July 2, 2024
Public Hearing: July 16, 2024

27368 Via Industria
Suite 200
Temecula, California 92590
T 951.587.3500 | 800.755.6864
F 951.587.3510

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ENGINEER'S REPORT AFFIDAVIT
Streng Pond Landscaping Maintenance District

City of Woodland
Yolo County, State of California

Dated this ____________ day of ______________, 2024.

Willdan Financial Services
Assessment Engineer
On Behalf of the City of Woodland

By: ________________________________
Chonney Gano
Project Manager, District Administration Services

By: ________________________________
Tyrone Peter
P. E. # C 81888

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TABLE OF CONTENTS

I. OVERVIEW 1
A. INTRODUCTION 1
B. COMPLIANCE WITH CURRENT LEGISLATION 1
II. DESCRIPTION OF THE DISTRICT 3
A. BOUNDARIES OF THE DISTRICT 3
B. DESCRIPTION OF THE DISTRICT IMPROVEMENTS AND SERVICES 3 C. IMPROVEMENTS AUTHORIZED BY THE 1972 ACT 3
D. DISTRICT BUDGET CHANGES 5
III. METHOD OF APPORTIONMENT 6
A. LEGISLATIVE AUTHORITY AND PROVISIONS 6
B. BENEFIT ANALYSIS 8
C. ASSESSMENT METHODOLOGY 9
IV. DISTRICT BUDGET 11
A. DESCRIPTION OF BUDGET ITEMS 11
B. DISTRICT BUDGET FISCAL YEAR 2024/2025 14
APPENDIX A - DISTRICT ASSESSMENT DIAGRAM 15
APPENDIX B - 2024/2025 ASSESSMENT ROLL 15

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I. OVERVIEW
A. INTRODUCTION
The City of Woodland (“City”) annually levies and collects special assessments in order to maintain the improvements within the Streng Pond Landscaping Maintenance District (“District”). The District was formed in 1985 and annual assessments are levied pursuant to the Landscape and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and Highways Code (the “1972 Act”).

This Engineer’s Annual Levy Report (“Report”) describes the District, any annexations, or changes to the District including substantial changes to the District improvements, and the proposed assessments for fiscal year 2024/2025. The proposed assessments are based on the historic and estimated cost to maintain the improvements that provide special benefits to properties within the District. The costs of improvements and the annual levy include all expenditures, deficits, surpluses, revenues, and reserves. E ach parcel is assessed proportionately for only those improvements provided and for which the parcel receives benefit based on an established method of apportionment.

The word “parcel” for the purposes of this Report, refers to an individual property assigned its own Assessment Number by the County of Yolo (the”County”) Assessor’s Office. The County Auditor/Controller uses Assessment Numbers and specific Fund Numbers, to identify on the tax roll, properties assessed for special district benefit assessments.

B. COMPLIANCE WITH CURRENT LEGISLATION
Pursuant to the 1972 Act, the City Council annually conducts a public hearing to accept property owner and public comments and testimony, to review the Engineer’s Report and approve the annual assessments to be levied on the County tax roll for the fiscal year. All assessments contained in this Report and to be approved by the City Council have been prepared in accordance with the 1972 Act and are in compliance with the provisions of the California Constitutional Article XIIID (Proposition 218).

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2024/2025 City of Woodland/Streng Pond Landscaping Maintenance District Page 2 The City has reviewed the provisions of the California Constitutional Article XIIID and has made the following findings and determinations:

Pursuant to Article XIIID Section 5 of the Constitution, certain existing assessments are exempt from the substantive and procedural requirements of Article XIIID Section 4 and property owner balloting for the assessments is not required until such time th at the assessments are increased. Specifically, the improvements and the annual assessment for maintaining the District improvements were part of the original conditions of development and approved by the original property owner (developer). As such, pursu ant to Article XIIID Section 5 (b) the existing assessments were approved by all the property owners at the time the assessment was created (originally imposed pursuant to a 100% landowner petition) and therefore the pre -existing assessment amount (assessment rate) was exempt from the proc edural requirements Article XIIID Section 4.

The provisions of the California Constitutional Article XIIID do not alter the non - conflicting provisions of the Landscaping and Lighting Act of 1972. As such, the Method of Apportionment described in this Report utilizes commonly accepted assessment engineering practices consistent with the 1972 Act and the provisions of the California Constitution Article XIIID. The proposed assessment for the current fiscal year may be less than or equal to the maximum assessment rate of $79.10 previously approved and adopted for the District. Any proposed assessment that exceeds the adjusted maximum assessment rate is considered an increased assessment. Pursuant to the provisions of the California Constitution Article XIID, all new or increased assessments (the incremental increase) are subject to both the substantive and procedural requirements of Article XIIID Section 4.

In 1998, the City conducted a property owner protest ballot proceeding for an increase in assessments, to cover rising costs within the District. Tabulation of the ballots revealed that over 50% of the returned weighted ballots opposed the increase in assessment, and therefore no increase was implemented.

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2024/2025 City of Woodland/Streng Pond Landscaping Maintenance District Page 3 II. DESCRIPTION OF THE DISTRICT
A. BOUNDARIES OF THE DISTRICT

The District is located in the southwest portion of the City of Woodland, generally:
• North of West Gibson Road; and,
• West of Cottonwood Street; and,
• East of County Road 98.

The District consists of all parcels located in the subdivisions known as Streng Park Unit No. 4, Tracts 3000, 3431, and 3457; and Streng Park Unit No. 5, Tract 3355.

B. DESCRIPTION OF THE DISTRICT IMPROVEMENTS AND

SERVICES

The District provides and ensures the continued maintenance, servicing, administration and operation of various landscape improvements and associated appurtenances located within the park and 1.60 acre pond located on the north side of Gibson Road between Ashley Avenue and Columbia Drive.

The assessable parcels receive special benefit from the landscaping, irrigation and drainage systems of the park and 1.60 acre pond. Specific improvements include all ground cover, turf, shrubs, trees, and associated appurtenances.

The services provided in clude all necessary operations, administration, and maintenance required to keep the above -mentioned improvements in a healthy, vigorous, and satisfactory condition.

The District through annual assessments budgeted and reviewed each fiscal year, funds the continued maintenance of these improvements. All assessable parcels identified as being within the District, share in both the cost and the benefits of the improvements. The costs associated with the improvements are equitably spread among all benefiting parcels within the District in proportion to the estimated benefit received. The funds collected are dispersed and used only for the operation and servicing of the District improvements.

C. IMPROVEMENTS AUTHORIZED BY THE 1972 ACT

As applicable or may be applicable to this District, the 1972 Act defines improvements to mean one or any combination of the following:
• The installation or planting of landscaping.
• The installation or construction of statuary, fountains, and other ornamental structures and facilities.

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2024/2025 City of Woodland/Streng Pond Landscaping Maintenance District Page 4 • The installation or construction of public lighting facilities. • The installation or construction of any facilities which are appurtenant to any of the foregoing or which are necessary or convenient for the maintenance or servicing thereof, including, but not limited to, grading, clearing, removal of debris, the install ation or construction of curbs, gutters, walls, sidewalks, or paving, or water, irrigation, drainage, or electrical facilities.
• The maintenance or servicing, or both, of any of the foregoing. • The acquisition of any existing improvement otherwise authorized pursuant to this section.

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2024/2025 City of Woodland/Streng Pond Landscaping Maintenance District Page 5 • The cleaning, sandblasting, and painting of walls and other improvements to remove or cover graffiti.

D. DISTRICT BUDGET CHANGES

No new improvements have been added to the District and the cost to maintain the existing improvements are substantially the same as the previous fiscal year.

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2024/2025 City of Woodland/Streng Pond Landscaping Maintenance District Page 6 III. METHOD OF APPORTIONMENT
A. LEGISLATIVE AUTHORITY AND PROVISIONS
1972 Act
The 1972 Act permits the establishment of assessment districts by agencies for the purpose of providing certain public improvements, including the acquisition, construction, installation and servicing of landscaping and lighting improvements and related fa cilities. The 1972 Act requires that the cost of these improvements be levied according to benefit rather than assessed value:

California Constitution
The costs to operate and maintain the District improvements are identified and allocated to properties within the District based on special benefit. The improvements provided and for which properties are to be assessed are identified as local landscaping and lighting improvements and related amenities that were installed in connection with the development of the properties and/or would otherwise be required for the development of those properties. The District assessments and method of apportionment is base d on the premise that these improvements would otherwise not have been required without the development or planned development of those parcels.

Article XIII D Section 2 (d) defines District as follows:
“District means an area determined by an agency to contain all parcels which will receive a special benefit from a proposed public improvement or property-related service”;
Article XIII D Section 2 (i) defines Special benefit as follows:
“Special benefit” means a particular and distinct benefit over and above general benefits conferred on real property located in the district or to the public at large. General enhancement of property value does not constitute “special benefit.”

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2024/2025 City of Woodland/Streng Pond Landscaping Maintenance District Page 7 Article XIII D Section 4 (a) defines proportional special benefit assessments as follows:
“An agency which proposes to levy an assessment shall identify all parcels which will have a special benefit conferred upon them and upon which an assessment will be imposed. The proportionate special benefit derived by each identified parcel shall be dete rmined in relationship to the entirety of the capital cost of a public improvement, the maintenance and operation expenses of a public improvement, or the cost of the property related service being provided. No assessment shall be imposed on any parcel which exceeds the reasonable cost of the proportional special benefit conferred on that parcel.”

California Constitution Article XIIID Assessment Exemption In accordance with the California Constitution Article XIIID Section 5, certain assessments existing on the effective date of Article XIIID (July 1, 1997), shall be exempt from the procedures and approval process set forth in Section 4 of Article XIIID of the Constitution. Prior to levying the District assessments for Fiscal Year 1997/1998, the City carefully reviewed the District improvements and the corresponding assessments and determined that the assessments being levied and collected annually for this District were part of the original conditions of development and approved by the developer (a 100% landowner petition). Therefore, the City determined that the existing District assessments shall be exempt from the procedures and approval process set forth in Section 4 of Article XIIID pursuant to Section 5 (b):
“Any assessment imposed pursuant to a petition signed by the persons owning all of the parcels subject to the assessment at the time the assessment is initially imposed. Subsequent increases in such assessments shall be subject to the procedures and approval process set forth in Section 4.” As such, the existing assessment rates including the annual maximum assessment cap formula for this District that was previously approved and in place prior to the July 1, 1997 effective date of Article XIIID and are exempt from the procedural and approval process set forth in Article XIIID Section 4 until such time that the assessment is increased above the adjusted annual maximum assessment rates for the existing parcels. It has also been

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2024/2025 City of Woodland/Streng Pond Landscaping Maintenance District Page 8 determined that the properties within the District are proportionally assessed for only improvements that provide a special benefit to those properties and therefore the assessments meet the substantive requirements of Article XIIID.

The annual assessments outlined in this Report are based on the estimated costs to provide all necessary service, operation, administration, and maintenance required each year to keep these improvements in a healthy, vigorous, and satisfactory condition.

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The special benefits associated with the local landscaping improvements are specifically:
• Enhanced desirability of properties through association with the improvements.
• Improved aesthetic appeal of properties within the District providing a positive representation of the area.
• Enhanced adaptation of the urban environment within the natural environment from adequate green space and landscaping.
• Environmental enhancement through improved erosion resistance, and dust and debris control.
• Increased sense of pride in ownership of property within the District resulting from well -maintained improvements associated with the properties.
• Reduced criminal activity and property -related crimes (especially vandalism) against properties in the District through well-maintained surroundings and amenities.
• Enhanced environmental quality of the parcels by moderating temperatures, providing oxygenation and attenuating noise.

All of the preceding special benefits contribute to a specific enhancement and desirability of each of the assessed parcels within the District.

C. ASSESSMENT METHODOLOGY

Pursuant to the 1972 Act, the costs of the District may be apportioned by any formula or method, which fairly distributes the net amount to be assessed, among all assessable parcels in proportion to the estimated special benefits to be received by each such parcel from the improvements. The special benefit formula used within the Di strict should reflect the composition of the parcels, and the improvements and services provided, to fairly proportion the costs based on estimated special benefit to each parcel.

This District utilizes an Equivalent Dwelling Unit (EDU) method of apportionment. The EDU method of apportionment uses the single -family residential parcel as the basic unit of assessment. The typical single -family residential parcel is assigned one (1.0) Equivalent Dwelling Unit. Every other land-use or property type is converted to EDU’s based on an assessment formula that equates the property’s specific development status, type of development (land -use), and size of the property, as compared to typical single-family residential parcel.

The EDU method of apportioning benefit is typically seen as the most appropriate and equitable assessment methodology for calculating benefit in

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2024/2025 City of Woodland/Streng Pond Landscaping Maintenance District Page 10 districts formed under the 1972 Act, as the benefit to each parcel from the improvements are apportioned as a function of land -use type, size and development. The following outlines the EDU applied to the various parcels and properties within this District.
• One hundred sixty -four (164) single-family residential parcels, each receiving full and equal special benefit from the improvements. These parcels are assigned an Equivalent Dwelling Unit of 1.0 EDU to reflect their special benefits.
• One (1) parcel, APN 065-310-081-000, within the District is identified as a duplex that consists of two residential units. This parcel is assigned an Equivalent Dwelling Unit of 2.0 EDU (one EDU for each unit), which reflects the parcel’s proportionate special benefits as compared to the single-family residential parcel.
• One (1) parcel, APN 065-321-001-000, within the District is identified as a local church situated on a three -acre (3.0) lot. This parcel has been assigned an Equivalent Dwelling Unit of 5.5 EDU per acre for a total of

16.5 EDU.

The Total Equivalent Dwelling Unit (EDU) for the District in Fiscal Year 2024/2025 is 182.50 EDU.

The Levy per Equivalent Dwelling Unit, or Rate, applied to each parcel is the result of dividing the total Balance to Levy, by the sum of the District EDU’s, for the fiscal year. This Rate is multiplied by each parcel’s individual EDU to determine the parcel’s levy amount.

The following formulas are used to calculate the assessment for each parcel:

Total Balance to Levy / Total EDU = Levy per EDU

Parcel EDU x Levy per EDU = Parcel Levy Amount

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2024/2025 City of Woodland/Streng Pond Landscaping Maintenance District Page 11 IV. DISTRICT BUDGET
A. DESCRIPTION OF BUDGET ITEMS

The following is a brief description of the costs associated with the improvements and services funded through the District.

DIRECT COSTS:

Utilities — The furnishing of water and electricity required for the operation and maintenance of the improvements and facilities.

ADMINISTRATION COSTS:

County Administration Fee — This is the cost to the District for the County to collect assessments on the property tax bills.

LEVY BREAKDOWN:

Total District and Administrative Costs — This is the combined costs of District Costs and Administrative costs.

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2024/2025 City of Woodland/Streng Pond Landscaping Maintenance District Page 12 Reserve Collection/ (Contribution) — The 1972 Act pursuant to Chapter 1, Article 4 Section 22569 (a), provides for a District Reserve Fund. This Reserve Fund provides for the collection of funds to operate the District from the time period of July 1 (beginning of the Fiscal Year) through December 10th or when the County provides the City with the first installment of assessments collected from the property tax bills (typically January or February). Negative amounts shown for this budget item represent trans fers from the Reserve Fund that reduces the Balance to Levy. Maintaining a fully funded Reserve eliminates the need for the City to transfer funds from non -District accounts to pay for operational expenses during the first half of the fiscal year and also provides the District with sufficient funds to address any unforeseen or unusual expenditures that may occur during the year.

General Fund Repayments/(Contribution) — This item represents repayments of amounts that had been temporarily advanced to the District from other revenue sources (usually the General Fund) or represents funds being loaned to the District for the current Fiscal Year that must b e repaid by future assessments. Similar to the Reserve Collection / (Contribution) line item, this item directly impacts the Reserve Fund Balances either positively or negatively.

Repayments are shown as a positive number and represent additional money being collected in the current annual assessment to repay a prior loan. These loans are typically for capital improvement expenditures or unforeseen expenditures incurred in prior yea rs and Reserve Fund monies were not sufficient to cover the expenses. To ensure the ongoing operation and maintenance of the improvements, the City may advance funds to the District as a temporary loan to meet current expenditures, and collect repayment of the loan through the annual assessments the following year or possibly over several years. Generally, all available Reserve Funds are exhausted before a temporary loan is advanced to the District and the Beginning Reserve Fund Balance will be a negative number indicating the loan amount is still outstanding. A loan for the current fiscal year (Contribution) is shown as a negative number. If the District is expected to incur significant expenditures in the current fiscal year for special services or capital improvements (upgrades or refurbishing of the improvements) and the proposed assessment revenues (annual assessments) and/or available Reserve Funds are not sufficient to cover the expenditures, the City may advance funds to the District as a temporary loan to meet the proposed expenditures. Generally, all available Reserve Funds must be exhausted before a temporary loan is advanced to the District and any funds temporarily loaned in excess of the available Reserve Funds will be reflected as a negative End ing Reserve Fund Balance. This negative Reserve Fund Balance will be repaid and replenished through future assessment revenues.

Balance to Levy — This is the total amount to be levied and collected through assessments for the current fiscal year. The Balance to Levy represents the sum of Total Direct and Administration Costs, the Reserve Collection / (Contribution), Replenishment/ (Contribution), and Other Revenue Sources.

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2024/2025 City of Woodland/Streng Pond Landscaping Maintenance District Page 13 DISTRICT STATISTICS:

Total Number of Parcels — The total number of parcels within the District.

Total Parcels Levied — The total number of parcels within the District that are assessed. Non-assessable lots or parcels include properties that have been determined to receive no special benefits from the improvements, and may include land principally encumbered by public or o ther right -of-ways or easements, common areas, and/or parcels that have restricted use or development potential.

Total Equivalent Dwelling Units — The typical single-family residential parcel is assigned one (1.0) Equivalent Dwelling Unit. Every other land-use or property type is converted to EDU’s based on an assessment formula that equates the property’s specific development status, type of develop ment (land-use), and size of the property, as compared to typical single-family residential parcel.

Levy per EDU — This amount represents the assessment rate being applied to each EDU. The Levy per EDU is the result of dividing the total Balance to Levy, by the sum of the Total Equivalent Dwelling Units to be assessed.

Maximum Assessment per EDU — This amount represents the maximum rate to each EDU.

RESERVE INFORMATION:

The Previous Reserve Balance reflects the projected funds available at the beginning of the current fiscal y ear (based on the projected revenues and expenses from the prior fiscal year). The Estimated Ending Reserve Balance reflects the projected funds that are anticipated at the end of the current fiscal year (assuming all revenues and expenditures occur as budgeted).

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2024/2025 City of Woodland/Streng Pond Landscaping Maintenance District Page 14

B. DISTRICT BUDGET FISCAL YEAR 2024/2025

BUDGET ITEMS Total

DIRECT COSTS
Maintenance Costs/Labor $13,381.00
Utilities 22,902.86
Equipment & Supplies 405.00
Repairs/Miscellaneous Expenses 1,077.00
Direct Costs (Subtotal) $37,765.86

ADMINISTRATION COSTS
District Administration $7,303.00
County Administration Fee 166.00
Administration Costs (Subtotal) $7,469.00

LEVY BREAKDOWN
Total Direct and Admin. Costs $45,234.86
Reserve Collection/(Contribution) (23,684.00)
General Fund Repayments/(Contribution) (7,115.12)
Balance to Levy $14,435.74

DISTRICT STATISTICS
Total Number of Parcels 166
Total Parcels Levied 166
Total Equivalent Dwelling Units 182.50
Levy Per EDU $79.10
Maximum Assessment Per EDU $79.10
Prior Year Maximum Assessment Per EDU $79.10

OPERATING RESERVE INFORMATION
Previous Operating Reserve Balance $23,684.00
Reserve Fund Collection/(Contribution) (23,684.00)
Estimated Ending Operating Reserve Balance $0.00

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2024/2025 City of Woodland/Streng Pond Landscaping Maintenance District Page 15

APPENDIX A - DISTRICT ASSESSMENT DIAGRAM

APPENDIX B - 2024/2025 ASSESSMENT ROLL

Parcel identification, for each lot or parcel within the District, shall be the parcel as shown on the County Assessor’s Map for the year in which this Report is prepared.

Non-assessable lots or parcels include land principally encumbered by public or utility rights-of-way and common areas. These parcels will not be assessed.

A listing of parcels assessed within the District , along with the proposed assessment amounts, is included on the following pages and has been identified as “Fiscal Year 2024/2025 Preliminary Assessment Roll”.

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City of Woodland

West Wood Unit No. 1
Landscaping and Lighting District

ENGINEER’S ANNUAL LEVY REPORT
FISCAL YEAR 2024/2025

Intent Meeting: July 2, 2024
Public Hearing: July 16, 2024

27368 Via Industria
Suite 200
Temecula, California 92590
T 951.587.3500 | 800.755.6864
F 951.587.3510

www.willdan.com

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ENGINEER'S REPORT AFFIDAVIT
West Wood Unit No. 1 Landscaping and Lighting District

City of Woodland
Yolo County, State of California

Dated this ____________ day of ______________, 2024.

Willdan Financial Services
Assessment Engineer
On Behalf of the City of Woodland

By: ________________________________
Chonney Gano
Project Manager, District Administration Services

By: ________________________________
Tyrone Peter
P. E. # C 81888

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TABLE OF CONTENTS

I. OVERVIEW 1
A. INTRODUCTION 1
B. COMPLIANCE WITH CURRENT LEGISLATION 1
II. DESCRIPTION OF THE DISTRICT 2
A. BOUNDARIES OF THE DISTRICT 2
B. DESCRIPTION OF THE DISTRICT IMPROVEMENTS AND SERVICES 2 C. IMPROVEMENTS AUTHORIZED BY THE 1972 ACT 3
III. METHOD OF APPORTIONMENT 5
A. GENERAL 5
B. BENEFIT ANALYSIS 5
C. ASSESSMENT METHODOLOGY 7
D. ASSESSMENT RANGE FORMULA 9
IV. DISTRICT BUDGET 11
A. DESCRIPTION OF BUDGET ITEMS 11
B. DISTRICT BUDGET FISCAL YEAR 2024/2025 15
APPENDIX A - DISTRICT ASSESSMENT DIAGRAM 16
APPENDIX B - 2024/2025 ASSESSMENT ROLL 16

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2024/2025 City of Woodland / West Wood Unit No. 1 Landscaping and Lighting District Page 1

I. OVERVIEW
A. INTRODUCTION
The City of Woodland (“City”) annually levies and collects special assessments in order to maintain the improvements within the West Wood Unit No. 1 Landscaping and Lighting District (“District”). The District was formed in 2004 and annual assessments are levied pursuant to the Landscape and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and Highways Code (“1972 Act”).

This Engineer’s Annual Levy Report (“Report”) describes the District, any annexations, or changes to the District including substantial changes to the District improvements, and the proposed assessments for fiscal year 2024/2025. The proposed assessments are based on the estimated cost to maintain the improvements that provide special benefits to properties within the District. The costs of improvements and the annual levy include the expenditures, deficits, surpluses, revenues, and reserves. Each parcel is assessed proportionately for only those improvements provided and for which the parcel receives benefit based on an established method of apportionment.

The word “parcel,” for the purposes of this Report, refers to an individual property assigned its own Assessment Number by the County of Yolo (the”County”) Assessor’s Office. The County Auditor/Controller uses Assessment Numbers and specific Fund Numbers, to identify on the tax roll, properties assessed for special district benefit assessments.

Following consideration of public comments and written protests at a noticed public hearing, and review of Report, the City Council may order amendments to the Report or confirm the Report as submitted. Following final approval of the Report, and confirmat ion of the assessments, the City Council may order the levy and collection of assessments for fiscal year 2024/2025 pursuant to the 1972 Act. In such case, the assessment information will be submitted to the County Auditor/Controller, and included on the property tax roll for each benefiting parcel for fiscal year 2024/2025.

B. COMPLIANCE WITH CURRENT LEGISLATION

Pursuant to the 1972 Act, the City Council annually conducts a public hearing to accept property owner and public comments and testimony, to review the Report and approve the annual assessments to be levied on the County tax roll for the fiscal year. The assessments contained in this Report and to be approved by the City Council have been prepared in accordance with the 1972 Act and are in compliance with the provisions of the California Constitutional Article XIIID (“Article XIIID”) (Proposition 218).

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2024/2025 City of Woodland / West Wood Unit No. 1 Landscaping and Lighting District Page 2 In conjunction with the formation of the District, the City Council initiated and conducted property owner protest ballot proceedings for the District assessments in compliance with the substantive and procedural requirements of Article XIIID. At the conclusion of the Public Hearing on October 5, 2004 the property owner ballots returned were tabulated to determine if majority protest existed. The tabulation of the ballots indicated that majority protest did not exist and the property owners approved the special benefit assessment for maintaining the improvements within the District and assessment range formula connected therewith. The Assessment Range Formula is described in more detail within Section III (D) of this Report. Any increase to the assessment greater than the maximum assessment rate approved will require the City Council to once again conduct property owner protest ballot proceedings for the increase. The proposed assessment rate for fiscal year 2024/2025 is within the previously authorized maximum assessment rate adjusted annually by the Consumer Price Index (“CPI”) (February to February) for All Urban Consumers, for the San Francisco -Oakland-San Hayward California factor and a property owner ballot proceeding is not required for the levy of the proposed assessments.

II. DESCRIPTION OF THE DISTRICT
A. BOUNDARIES OF THE DISTRICT

The District is located within the boundaries of the City of Woodland, generally bounded to the north by Quail Drive, to the south by W. Kentucky Avenue, to the west by Dove Drive and to the east by Mallard Drive.

The District consists of the lots, parcels and tracts of land located in Subdivision No. 4594 known as West Wood Unit, No. 1. The assessed parcels within the District consist of only single-family residential land use parcels.

B. DESCRIPTION OF THE DISTRICT IMPROVEMENTS AND SERVICES

The District provides and ensure the ongoing maintenance, operation and servicing of landscaping and other related improvements or appurtenant facilities, including irrigation systems, graffiti removal, park equipment, fencing, drainage devices, as well as street lighting and related improvements.

The improvements may include, but are not limited to, the removal, repair, replacement and appurtenances, electrical energy, supplies, engineering and incidental costs relating to the maintenance and operation of the parkways, medians, slopes, park, draina ge basins, and tract entry landscaping, as well as street lighting improvements benefiting the District’s parcels.

The improvements and maintenance are funded entirely or partially through the District assessments generally include the following:
▪ The maintenance, operation, and servicing of landscape improvements located within the District.

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2024/2025 City of Woodland / West Wood Unit No. 1 Landscaping and Lighting District Page 3 ▪ The maintenance, operation, and servicing of local street lighting facilities located along streets within the interior of the tract in close proximity, within approximately 90 feet, to certain lots and parcels which provide a direct special benefit to such lots or parcels; and
▪ The maintenance, operation and servicing of a storm drainage detention basin and appurtenant facilities which provide a direct special benefit to such lots or parcels; and
▪ The maintenance, operation, and servicing of the park and related equipment, to include equipment replacement; and
▪ The maintenance, operation, and servicing of the fencing and block walls, which provide a direct and special benefit to such lots or parcels; and ▪ All appurtenant facilities, equipment, materials and utilities related to the aforementioned Improvements.

C. IMPROVEMENTS AUTHORIZED BY THE 1972 ACT

As applicable or may be applicable to this proposed District, the 1972 Act defines improvements to mean one or any combination of the following:
• The installation or planting of landscaping.
• The installation or construction of statuary, fountains, and other ornamental structures and facilities.
• The installation or construction of public lighting facilities. • The installation or construction of any facilities which are appurtenant to any of the foregoing or which are necessary or convenient for the maintenance or servicing thereof, including, but not limited to, grading, clearing, removal of debris, the installation or construction of curbs, gutters, walls, sidewalks, or paving, or water, irrigation, drainage, or electrical facilities. • The maintenance or servicing, or both, of any of the foregoing. • The acquisition of any existing improvement otherwise authorized pursuant to this section.

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2024/2025 City of Woodland / West Wood Unit No. 1 Landscaping and Lighting District Page 4 • Compensation payable to the County for collection of assessments; • Compensation of any engineer or attorney employed to render services; • Any other expenses incidental to the construction, installation, or maintenance and servicing of the improvements;
• Any expenses incidental to the issuance of bonds or notes pursuant to Section 22662.5.
• Costs associated with any elections held for the approval of a new or increased assessment.

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2024/2025 City of Woodland / West Wood Unit No. 1 Landscaping and Lighting District Page 5 III. METHOD OF APPORTIONMENT
A. GENERAL

The 1972 Act permits the establishment of assessment districts by agencies for the purpose of providing certain public improvements that include the construction, maintenance and servicing of public lights, landscaping and appurtenant facilities.

The 1972 Act further requires that the cost of thes e improvements be levied according to benefit rather than assessed value:
“The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements.” The formula used for calculating assessments in this District therefore reflects the composition of the parcels, and the improvements and services provided, to fairly apportion the costs based on benefit to each parcel.

In addition, Article XIIID requires that a parcel’s assessment may not exceed the reasonable cost of the proportional special benefit conferred on that parcel. Article XIIID provides that only special benefits are assessable and the City must separate the general benefits from the special benefits. A special benefit is a particular and distinct benefit over and above general benefits conferred on the public at l arge, including real property within the district or District. The general enhancement of property value does not constitute a special benefit.

B. BENEFIT ANALYSIS

Each improvement, the associated costs and assessments within the District has been reviewed, identified and allocated based on the special benefit parcels receive from such improvements pursuant to the provisions of Article XIIID and the 1972 Act. The improvements associated with this District have been identified as necessary, required and/or desired for the orderly development of the properties within the District to their full potential, consistent with the proposed development plans. As such, these improvements would be necessary and required of individual property owners for the development of such properties, and the ongoing operation, servicing and maintenance of these improvements would be the financial obligation of those properties. Therefore, the improvements and the annual costs of maintenance and operation of the improvements are of direct and special benefit to the properties.

All the lots or parcels are established at the same time once the conditions regarding the improvements and the continued maintenance are met. As a result, each lot or parcel within the District receives a special and distinct benefit from the improvements and to the same degree.

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2024/2025 City of Woodland / West Wood Unit No. 1 Landscaping and Lighting District Page 6 Over time, the improvements continue to confer a particular and distinct special benefit upon the lots or parcels within the District because of the nature of the improvements. The proper maintenance of the improvements and appurtenant facilities reduces property related crimes, especially vandalism, against properties in the District. The above mentioned also contributes to a specific enhancement to each of the parcels within the District.

The method of apportionment (method of assessment) is based on the premise that each assessed parcel within the District receives benefit from the improvements. However, each individual improvement element has its own distinct benefits both specific and general. The special benefits associated with the improvements within this District are as follows:

SPECIAL BENEFIT

The special benefits associated with the landscaping improvements are specifically:
▪ Enhanced desirability of properties through association with the improvements;
▪ Improved aesthetic appeal of properties providing a positive representation of the area;
▪ Enhanced adaptation of the urban environment within the natural environment from adequate green space, open space areas and landscaping;
▪ Environmental enhancement through improved erosion resistance, dust and debris control, and fire prevention;
▪ Increased sense of pride in ownership of property within the District resulting from well -maintained improvements associated with the properties;
▪ Reduced criminal activity and property -related crimes (especially vandalism) against properties in the District through well -maintained surroundings and amenities including abatement of graffiti; and, ▪ Enhanced environmental quality of the parcels by moderating temperatures, providing oxygenation and attenuating noise.

The special benefits of street lighting located on interior streets within the District are the convenience, safety, and security of property, improvements, and goods. Specifically:
▪ Enhanced deterrence of crime and the aid to police protection; ▪ Increased nighttime safety on roads and streets;
▪ Improved ability of pedestrians and motorists to see; ▪ Improved ingress and egress to property;

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2024/2025 City of Woodland / West Wood Unit No. 1 Landscaping and Lighting District Page 7 ▪ Reduced vandalism and other criminal act and damage to improvements or property;
▪ Improved traffic circulation and reduced nighttime accidents and personal property loss.

GENERAL BENEFIT

In addition to the special benefits received by the parcels within the proposed District, there are the incidental general benefits conferred by the proposed improvements.

The general benefit to properties from the landscaping, streetlight and drainage improvements is a benefit to the parcels within the City. The parcels share equally the cost of the maintenance of the improvements.

The total benefits are thus a combination of the special benefits to the parcels within the District and the general benefits to the public at large and to adjacent property owners. Any portion of the total costs, which are associated with general benefits, will not be assessed to the parcels in the District, but will be paid from other City funds.

All of the preceding special benefits contribute to a specific enhancement and desirability of each of the assessed parcels within the District. Although the improvements may include landscaping and lighting improvements and other amenities available or visible to the public at large, the construction and installation of these improvements are on ly necessary for the development of properties within the District and are not required nor necessarily desired by any properties or developments outside the Distri ct boundary. Therefore, any public access or use of the improvements by others is incidental and there is no measurable general benefit to properties outside the District or to the public at large.

C. ASSESSMENT METHODOLOGY

The method of apportionment for the District calculates the receipt of special benefit from the respective improvements based on the actual or proposed land use of the parcels within the District. The special benefit received by each lot or parcel is equated to the overall land use of the parcel based on the parcel’s actual land use or proposed planned development, and is reliant upon the special benefit received from the improvements planned within the District.

To identify and determine the special benefit to be received by each parcel, it is necessary to consider the entire scope of the District improvements as well as individual property development within the District. The costs associated with the improvements shall be fairly distributed among the parcels based upon the special benefit received by each parcel. Additionally, in compliance with Article XIIID Section 4 of the State Constitution, each parcel’s assessment may not exceed the reasonable cost of the p roportional special benefit conferred to that parcel. The benefit formula used to determine the assessment obligation is therefore based

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2024/2025 City of Woodland / West Wood Unit No. 1 Landscaping and Lighting District Page 8 upon both the improvements that benefit the parcels within the District as well as the proposed land use of each property as compared to other parcels that benefit from those specific improvements.

Equivalent Dwelling Units:

Continuing the basic criteria set during the formation of the original District, the single-family residential (“SFR”) parcel has been selected as the basic unit for calculation of relative benefit. The single –family residential parcel is defined as receiving special benefit of one Equivalent Dwelling Unit (“EDU”). The EDU method is seen as the most appropriate and equitable for landscape and lighting districts, as the benefit to each parcel from the improvements are apportioned as a function of land-use.

EDU Application by Land Use:

Single-Family Residential (SFR) — This land use is defined as a fully subdivided residential home site with or without a structure. This land use is assessed 1.0 EDU per lot or parcel. This is the base value that the other land use types are compared and weighted against (i.e. Equivalent Dwelling Unit or EDU).

Although this District consists of only single -family units, the following classifications exist should there be any change in land use within the District.

Condominium — This land use is defined as a fully subdivided residential parcel that has more than one residential condo or town -home unit developed on the property.

Multi-Family Residential — This land use is defined as a fully subdivided residential parcel that has more than one residential unit developed on the property.

Planned-Residential Development — This land use is defined as any property not fully subdivided with a specific number of proposed residential lots or dwelling units to be developed on the parcel.

Vacant Single -Family Residential — This land use is defined as property currently District for single-family detached residential development, but a tentative or final tract map has not been submitted and/or approved.

Vacant Multi-Family Residential — This land use is defined as property currently District for multi -family residential development, but a tentative or final tract map has not been submitted and/or approved.

Vacant Nonresidential — This land use is defined as property currently District for nonresidential use, but not specifically identified as nonresidential property.

This land use is assessed at 1.0 EDU per acre. Parcels less than 1 acre are assigned a minimum of 1.0 EDU. Parcels over 50 acres are assigned a maximum of 50 EDU.

Developed Nonresidential — This land use is defined as property developed for either commercial or industrial use. This land use type is assessed at 4.0 EDU per

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2024/2025 City of Woodland / West Wood Unit No. 1 Landscaping and Lighting District Page 9 gross acre. Parcels less than 0.25 acres are assigned a minimum of 1.0 EDU and there is no maximum acreage cap, as is the case with Vacant Nonresidential Property.

Recreational or Limited Nonresidential Use — This land use is defined as property used for recreational or nonresidential use that is not part of the improvements provided by the District. This land use classification may include, but is not limited to, golf courses, commercial parking lots or commercial properties where less than ten percent of the total acreage has been developed. This land use is assessed at 2.0 EDU per acre. Similar to Commercial properties, there is no maximum acreage cap for this land use, but parcels less than 0.5 acres are assigned a minimum 1.0 EDU.

Exempt Parcels — This land use identifies properties that are not assessed and are assigned 0.0 EDU. This land use classification may include, but is not limited, to lots or parcels identified as public streets and other roadways (typically not assigned an APN by the County); dedicated public easements, open space areas and right-of-ways including greenbelts and parkways; utility right-of-ways; common areas, sliver parcels and bifurcated lots or any other property that cannot be developed; park properties and other publicly owned properties that are part of the District improvements or that have little or no improvement value. These types of parcels are considered to receive little or no benefit from the improvements and are therefore exempted from assessment.

Each parcel's EDU correlates the parcel’s special benefit received as compared to the other parcels benefiting from the improvements.

The following formula is used to calculate each parcel’s EDU (proportional benefit).

Parcel Type EDU x Acreage/Dwelling Units/Parcel/Lot = Parcel EDU

The total number of Equivalent Dwelling Units (EDUs) is the sum of the individual EDUs applied to parcels that receive a special benefit from the improvement. An assessment amount per EDU (Rate) for each improvement is established by taking the total cost of the improvement and dividing that amount by the total number of EDUs of the parcels benefiting from the improvement. This Rate is then applied back to each parcel’s individual EDU to determine the parcel’s proportionate benefit and assessment obligation for that improvement.

Total Balance to Levy / Total EDU = Levy per EDU
Levy per EDU x Parcel EDU = Parcel Levy Amount

D. ASSESSMENT RANGE FORMULA

Any new or increased assessment requires certain noticing and meeting requirements by law. Prior to the passage of Proposition 218 (California Constitution Articles XIIIC and XIIID), legislative changes in the Brown Act defined a "new or increased assessment" to exclude certain conditions. These conditions included "any assessment that does not exceed an assessment formula or range

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2024/2025 City of Woodland / West Wood Unit No. 1 Landscaping and Lighting District Page 10 of assessments previously adopted by the agency or approved by the voters in the area where the assessment is imposed." This definition and conditions were later confirmed through Senate Bill 919 (Proposition 218 implementing legislation).

The purpose of establishing an Assessment Range Formula or CPI factor is to provide for reasonable increases and inflationary adjustment to annual assessments without requiring costly noticing and mailing procedures, which could add to the District costs and assessments.

Commencing with fiscal year 2004 /2005, and then each subsequent year, the maximum assessment rate is proposed to be increased based upon the CPI, as determined by the United States Department of Labor, Bureau of Labor Statistics, or its successor. The Engineer shall compute the percentage difference between the CPI for February of each year and the CPI for the previous February, and shall then adjust the existing assessment by an amount not to exceed such percentage for the following fiscal year. Should t he Bureau of Labor Statistics revise such index or discontinue the preparation of such index, the Engineer shall use the revised index or a comparable system as approved by the City Council for determining fluctuations in the cost of living.

The Assessment Range Formula shall be applied to the future assessments within the District. Generally, if the proposed annual assessment (levy per EDU) for the current fiscal year is less than or equal to the calculated Maximum Assessment, then the proposed annual assessment is not considered an increased assessment.

The Maximum Assessment is equal to the initial Assessment (approved by property owners within the District) adjusted annually the CPI factor.

The Maximum Assessment is adjusted annually and is calculated independent of the District’s annual budget and proposed annual assessment. Any proposed annual assessment (rate per EDU less than or equal to this Maximum Assessment) is not considered an incr eased assessment, even if the proposed assessment is greater than the assessment applied in the prior fiscal year.

Although the Maximum Assessment will increase each year, the actual assessment may remain unchanged. The Maximum Assessment adjustment is designed to establish a reasonable limit on assessments. The Maximum Assessment calculated each year does not require or facilitate an increase to the annual assessment and neither does it restrict assessments to the adjustment maximum amount. If the budget and assessment for the fiscal year do not require an increase, or the increase is less than the adjusted Maximum Assessment, then the required budget and assessment may be applied without additional property owner balloting. If the budget and assessments calculated requires an increase greater than the adjusted Maximum Assessment, then the assessment is considered an increased assessment and would be subject to balloting.

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2024/2025 City of Woodland / West Wood Unit No. 1 Landscaping and Lighting District Page 11 IV. DISTRICT BUDGET
A. DESCRIPTION OF BUDGET ITEMS

The following is a brief description of the costs associated with the improvements and services funded through the District.

DIRECT COSTS:

Maintenance Costs/Labor — Includes the contracted labor, material and equipment required to properly maintain the landscaping, irrigation systems and drainage systems within the District. The improvements within the District are maintained and serviced on a regular basis. The frequency and specific maintenance operations required within the District are determined by City Staff and is based on the proposed service level of the District.

Utilities — Includes utility costs for water required to irrigate landscaped areas and the utility costs for electricity required to run irrigation systems and lighting for the areas according to the proposed service level of the District.

Equipment and Supplies — Includes all, materials, supplies, (e.g. pipe, fertilizer, insecticides, fuel, cleaning material etc.), and equipment , (e.g. communication, small tools, rentals, machinery etc.), required to operate, maintain and ensure the satisfactory condition of all improvements and appurtenant facilities.

Repairs/Miscellaneous Expenses — Includes the replacement of any materials and equipment needed to maintain the District. Also includes repairs that are generally unforeseen and not normally included in the yearly maintenance contract costs. This may include repair of damaged amenities due to vandalism, storms, frost, etc. Also included may be planned upgrades that provide a direct benefit to the District. These upgrades could include replacing plant materials and/or renovation of irrigation or lighting systems.

ADMINISTRATION COSTS:

District Administration — The cost to the particular departments and staff of the City, for providing the coordination of District services and operations, response to public concerns and education, as well as procedures associated with the levy and collection of assessments. This item also includes the costs of contracting with professionals to provide any additional administrative, legal or engineering services specific to the District including any required notices, mailings or property owner protest ballot proceedings.

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2024/2025 City of Woodland / West Wood Unit No. 1 Landscaping and Lighting District Page 12 County Administration Fee — This is the actual cost to the District for the County to collect District assessments on the property tax bills. This charge is based on a flat rate per fund number.

LEVY BREAKDOWN:

Total District and Admin. Costs — This is the combined costs of District Costs and Administration Costs.

Reserve Collection/(Contribution) — The 1972 Act pursuant to Chapter 1, Article 4 Section 22569 (a), provides for a District Reserve Fund. The Reserve Fund provides for the collection of funds to operate the District from the time period of July 1 (beginning of the fiscal year) through January when the County provides the City with the first installment of assessments collected from the property tax bills. Negative amounts shown for these budget items are transfers from the reserve fund that are used to re duce the Balance to Levy. The Reserve Fund eliminates the need for the City to transfer funds from non-District accounts.

General Fund Repayment/(Contribution) — This item represents repayments of amounts that had been temporarily advanced to the District from other revenue sources (usually the General Fund) or represents funds being loaned to the District for the current Fiscal Year that must be repaid by future assessments. Similar to the Reserve Collection/(Contribution) line item, this item directly impacts the Reserve Fund or Replenishment balance.

Repayments are shown as a positive number and represent additional monies being collected in the current annual assessment to repay a prior loan. These loans are typically for capital improvement expenditures or unforeseen expenditures incurred in prior ye ars where Reserve Fund monies were not sufficient to cover the expenses. To ensure the ongoing operation and maintenance of the improvements, the City may advance funds to the District as a temporary loan to meet current expenditures, and collect repayment of the loan through the annual assessments the following year or possibly over several years. Generally, the available Reserve Funds are exhausted before a temporary loan is advanced to the District and the Beginning Reserve Fund Balance will be a negativ e number indicating the loan amount still outstanding.

A loan for the current fiscal year (Contribution) is shown as a negative number. If the District is expected to incur significant expenditures in the current fiscal year for special services or capital improvements (upgrades or refurbishing of the improvem ents) and the proposed assessment revenues (annual assessments) and/or available Reserve Funds are not sufficient to cover the expenditures, the City may advance funds to the District as a temporary loan to meet the proposed expenditures. Generally, the available Reserve Funds must be exhausted before a temporary loan is

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2024/2025 City of Woodland / West Wood Unit No. 1 Landscaping and Lighting District Page 13 advanced to the District and any funds temporarily loaned in excess of the available Reserve Funds will be reflected as a negative Ending Reserve Fund Balance. This negative Reserve Fund Balance will be repaid and replenished through future assessment revenues.

Balance to Levy — This is the total amount to be levied and collected through assessments for the current fiscal year. The Balance to Levy represents the sum of Total Direct and Administration Costs, the Reserve Collection/(Contribution), Replenishment/(Contribution), and Other Revenue Sources.

DISTRICT STATISTICS:

Total Number of Parcels — The total number of parcels within the District boundary.

Total Parcels Levied — The total number of parcels within the District that are assessed. Non-assessable lots or parcels may include parcels of land principally encumbered by public right-of-ways, easements, common areas, and/or parcels within the boundaries of the District tha t currently do not benefit from the improvements due possibly to development restrictions.

Total Equivalent Dwelling Units — The typical single -family residential parcel is assigned one (1.0) Equivalent Dwelling Unit. Every other land-use or property type is converted to EDU’s based on an assessment formula that equates the property’s specific development status, type of development (land-use), and size of the property, as compared to typical single-family residential parcel.

Levy per EDU — This amount represents the rate being applied to each parcel’s individual EDU. The Levy per Equivalent Dwelling Unit, is the result of dividing the total Balance to Levy, by the sum of the District EDU’s, for the fiscal year.

Maximum Assessment per EDU — This amount represents the maximum rate to each parcel’s individual EDU. The Maximum Assessment per Equivalent Dwelling Unit, is the result of multiplying prior year’s maximum rate by CPI for February of each year as determined by the United States Department of Labor, Bureau of Labor Statistics.

OPERATING RESERVE INFORMATION:

Reserve Balance — The Reserve Balance eliminates the need for the City to transfer funds from non -District accounts to pay for District charges during the first half of the fiscal year. The Reserve Balance allows the District to retain sufficient funds to operate the District from the time period of July 1 (beginning of the Fiscal Year) through January or February (when the County provides the City with the first installment of assessments collected from the property tax bills). Additional funds may be collected each

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2024/2025 City of Woodland / West Wood Unit No. 1 Landscaping and Lighting District Page 14 year to ensure adequate operating funds are available or the funds may be used to reduce the Balance to Levy. Using reserve amounts in this way allows the Levy rate to remain fairly constant, although District costs may fluctuate. The Previous Reserve Bala nce reflects the projected funds available at the beginning of the current fiscal year (based on the projected revenues and expenses from the prior fiscal year). The Estimated Ending Reserve Balance reflects the projected funds that are anticipated at the end of the current fiscal year (assuming the revenues and expenditures occur as budgeted).

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2024/2025 City of Woodland / West Wood Unit No. 1 Landscaping and Lighting District Page 15

B. DISTRICT BUDGET FISCAL YEAR 2024/2025

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2024/2025 City of Woodland / West Wood Unit No. 1 Landscaping and Lighting District Page 16

APPENDIX A - DISTRICT ASSESSMENT DIAGRAM

APPENDIX B - 2024/2025 ASSESSMENT ROLL

Parcel identification, for each lot or parcel within the District, shall be the parcel as shown on the County Assessor’s Map for the year in which this Report is prepared.

Non-assessable lots or parcels include land principally encumbered by public or utility rights-of-way and common areas. These parcels will not be assessed.

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City
o
f Woodland

Gateway

Landscaping
a
nd Lighting District

Engineer’s Report

Fiscal Year
2024/2025

June
11 , 202
4

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TABLE OF CONTENTS

Overview

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1 II.

Plans And Specification

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3 A.

General Description of the District

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3 B.

Description of Improvements to be Maintained and Services

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3 C.

Landscaping and Appurtenant Improvements

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3 D.

Street Lighting/Traffic Signals and Appurtenant Improvements ........................

4 E.

Description of Maintenance and Services

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4 III.

Estimate of Costs

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5 A.

Estimate of Costs Table

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5 B.

Description of Cost Items

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6 IV.

Method of Apportionment

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7 A.

General

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7 B.

Special Benefit Analysis

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7 C.

Assessment Methodology

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8 D.

Assessment Range Formula

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9 V.

Assessment Roll

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11 VI.

District Diagram

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Woodland City CouncilJuly 2, 2024

Woodland City Council
July 2, 2024