Agenda packet — Woodland City Council, December 3, 2024 (part 1 of 3)

City of Woodland
Meeting Agenda
City Council
City Hall
Council Chambers
300 First Street
Woodland, CA 95695
December 3, 2024
6:00 PM

JOINT REGULAR CITY COUNCIL/WOODLAND FINANCE AUTHORITY MEETING 6:00 PM
A. CALL TO ORDER
B. ROLL CALL
C. PLEDGE OF ALLEGIANCE
Land Acknowledgment Statement - The City of Woodland acknowledges the land on which we live and work.

For thousands of years, this land has been the home of Patwin people. Today, there are three federally recognized Patwin tribes: Cachil DeHe Band of Wintun Indians of the Colusa Indian Community, Kletsel Dehe Wintun Nation, and Yocha Dehe Wintun Nation. The Patwin people have remained committed to the stewardship of this land over many centuries. It has been cherished and protected, as elders have instructed the young through generations. We are honored and grateful to be here today on their traditional lands.

D. COMMUNICATIONS - PUBLIC COMMENT
This is an opportunity for the public to speak to the Council on any item other than those listed on this agenda.

Speakers are requested to use the microphone in front of the Council and to begin by stating their name, whether they reside in Woodland and the name of the organization they represent if any. The Mayor may impose a time limit on any speaker depending on the number of people wanting to speak and time available for the rest of the agenda. In the event comments are related to an item scheduled on the agenda, speakers may be required to wait to make their comments until that item is considered. The option to submit a public comment via voicemail is no longer available. Written Public Comments Members of the public are welcome to submit written comments prior to the meeting. Comments should be submitted by email to [email protected]. Written Comments received at least two (2) hours prior to the scheduled start time of the City Council meeting will be provided to the City Council and posted to the City website as part of the official record of the meeting but will not be read into the record. Written Comments received within two (2) hours of the scheduled start time of the City Council meeting and during the City Council meeting will be provided to the City Council the day following the City Council meeting. If you are submitting written comments on a particular item on the agenda, please identify the agenda item number and letter. If you are submitting written comments on an item not listed on the agenda, please identify your e-mail/comment as a General Public Comment. Note: Public comments at special meetings are limited to items on the agenda only.

1. SUBJECT: General Public Comments
WRITTEN COMMUNICATIONS: This section is reserved for "General" Public Comments emailed within two (2) hours prior to the Council Meeting. These comments will be provided to the City Council and incorporated into the meeting minutes. Any other written communications submitted for items specific to this agenda will be attached as a file to the associated agenda item.

E. COMMUNICATIONS - COUNCIL/STAFF STATEMENTS AND REQUESTS This is an opportunity for the Council Members and Staff to make comments and announcements, to express concerns, or to request Council's consideration of any items a Council Member would like to have discussed at a future Council meeting.

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2. SUBJECT: Long Range Calendar
RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.

F. CONSENT CALENDAR

3. SUBJECT: City Council Meeting Minutes of November 5, 2024, and November 19, 2024
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt the minutes of the Joint Regular City Council/Woodland Finance Authority Meeting of November 5, 2024, and November 19, 2024.

4. SUBJECT: Fiscal Year 2023/24 AB1600 Annual Report
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, accepting the AB1600 Annual Report for the Year Ended June 30, 2024.

5. SUBJECT: Job Descriptions - New Treatment Plant Mechanic Operator in Training and Revised Treatment Plant Mechanic
RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve the job description for the new classification of Treatment Plant Mechanic Operator in Training (OIT), set the pay for this classification at Range 52, and approve changes to the existing Treatment Plant Mechanic job description.

6. SUBJECT: Appointment of a Member to the Planning Commission RECOMMENDATION FOR ACTION: Staff recommends that the City Council appoint a member to the Planning Commission.

7. SUBJECT: Waiver of Second Reading and Adoption of Ordinance No. ____, Amending the Construction and Demolition Debris Recycling Ordinance RECOMMENDATION FOR ACTION: Staff recommends that the City Council waive the second reading and adopt Ordinance No. _____, to amend Chapter

13.40 to Title 13 of the Woodland Municipal Code relating to Construction and Demolition Debris Recycling and Diversion.

8. SUBJECT: Final Acceptance and Notice of Completion for Pacific Flyway Pond Enhancement Project, CIP 24-10
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, (1) Reallocating $46,250 of Spring Lake Infrastructure – Roads funding (Fund Code 682) from the County Road 25A (Parkland Ave. to Miekle Ave.) Improvement Project, CIP 24-05, to the Pacific Flyway Pond Enhancement Project, CIP 24-10, bringing the total Project budget to $2,118,250; (2) Authorizing a $32,370.39 increase to the construction contract contingency, bringing the total contract contingency to $85,845.39; and (3) Accepting the construction contract with RJ Gordon Construction, Inc., as complete and authorizing the City Clerk to file a Notice of Completion.

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9. SUBJECT: One-Year Extension of the Contract with San Joaquin Chemicals, Inc. for the Purchase of Coagulants in FY25
RECOMMENDATION FOR ACTION: Staff recommends that Council approve Resolution No. ____ authorizing the City Manager to execute the first one-year extension to the contract with San Joaquin Chemicals, Inc. for a total amount of $203,250 for the purchase of coagulants in FY25.

10. SUBJECT: Woodland Fire Department Annual Inspection Compliance Report RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, to receive the annual inspection compliance report to fulfill the requirements of the California Health and Safety Code Sections 13146.2 and 13146.3.

G. PUBLIC HEARINGS

11. SUBJECT: Designation of East St. Underground Utility District RECOMMENDATION FOR ACTION: Staff recommends that the City Council 1) Receive the staff report; 2) Conduct a public hearing; and 3) Adopt Resolution No._____, designating the East St. Underground Utility District.

12. SUBJECT: Continued Public Hearing and Approval of Fiscal Year 2023/24 Community Development Block Grant Action Plan Amendment #1, Allocation of State Permanent Local Housing Allocation Funds for Operation of the Emergency Shelter, Conditional User Permit for Emergency Shelter Land Use, and Amended and Restated Emergency Shelter Memorandum of Understanding
RECOMMENDATION FOR ACTION: Staff recommends that the City Council take the following actions: 1) Hold a continued public hearing to receive community input on the Fiscal Year (FY) 2023/24 Community Development Block Grant (CDBG) Action Plan Amendment #1; 2) Adopt Resolution No.____, approving the Conditional Use Permit with associated conditions of approval for the development of the Emergency Shelter phase two; 3) Adopt Resolution No.____, approving Action Plan Amendment #1 in substantially the same form presented to the City Council and incorporating public comments received at the public hearing for the allocation of $131,000 in CDBG funds to Friends of the Mission for rehabilitation of the emergency shelter restroom/shower trailers and amend the Fiscal Year 2024/25 budget to appropriate an additional $33,376 in CDBG funds (Fund 1320); authorizing the City Manager or designee to finalize and submit Action Plan Amendment #1 to the U.S. Department of Housing and Urban Development after the conclusion of the public comment period; approving the allocation of $513,576 in State Permanent Local Housing Allocation funds to the Yolo Wayfarer Center to support the operations of the emergency shelter over a two-year period and amend the Fiscal Year 2024/25 budget to appropriate an additional $513,576 in Permanent Local Housing Allocation funds (Fund 1325); and approving the Amended and Restated Emergency Shelter Memorandum of Understanding with Friends of the Mission and Yolo Wayfarer Center in substantially the same form presented to the City Council.

H. REPORTS OF THE CITY MANAGER

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13. SUBJECT: Introduction and Waiver of First Reading of an Ordinance Amending Section 15.16.200 of the Woodland Municipal Code
RECOMMENDATION FOR ACTION: Staff recommends that City Council introduce and waive first reading of an Ordinance amending Section 15.16.200 of Chapter 15.16 of the Woodland Municipal Code to provide additional alternative means of compliance with the City’s affordable housing requirements.

14. SUBJECT: Rotation of Mayor and Mayor Pro Tempore
RECOMMENDATION FOR ACTION: Staff recommends that the City Council designate the Council members to serve as Mayor and Mayor Pro Tempore for the following year, effective at the first regular meeting in December 2024.

I. ADJOURN
I declare under penalty of perjury that the foregoing Agenda for the Joint Regular City Council/Woodland Finance Authority of the City of Woodland scheduled for December 3, 2024 was posted on November 27, 2024 in the outside display case at City Hall, 300 First Street, Woodland, CA, and was available to the public during normal business hours.

Upon request, agendas and documents in the agenda packet will be made available in appropriate alternative formats to persons with a disability, as required by law. Any such requests must be made in writing to the Office of the City Clerk of the City of Woodland.

Requests will be valid for the calendar year in which the request is received, and must be renewed prior to January 1st.

Persons needing disability-related modifications or accommodations in order to participate in public meetings, including persons requiring auxiliary aids or services, may request such modifications or accommodations by calling the Office of the City Clerk (530-661-5806) at least 48 hours prior to the meeting.

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: December 3, 2024
ITEM #: D.1
SUBJECT: General Public Comments
WRITTEN COMMUNICATIONS: This section is reserved for "General" Public Comments emailed within two (2) hours prior to the Council Meeting. These comments will be provided to the City Council and incorporated into the meeting minutes. Any other written communications submitted for items specific to this agenda will be attached as a file to the associated agenda item.

Attachments:

None

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: December 3, 2024
ITEM #: E.2
SUBJECT: Long Range Calendar
Recommendation for Action: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.

Staff Contact:

Sarah Lansburgh, CMC, City Clerk, (530) 661-5806, [email protected] Background:

This calendar is being provided for planning purposes only and is intended to keep the Council apprised of upcoming agenda items and plan for upcoming Council items.

Attachments:

1. Council Long Range Calendar

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CITY COUNCIL LONG RANGE CALENDAR
December 10th SPECIAL MEETING
Declare Results of November 5, 2024 Election
Administer Oath of Office of Office – New/Re-elected Council Members Mayor’s Remarks
December 17th REGULAR MEETING
Measures F and R – FY 2024 Annual Reports
Quarterly Investment Report
Planning Division Permitting and Entitlement Fee Schedule 2023 Assistance to Firefighters Grant Award Acceptance and Appropriation Final Acceptance and Notice of Completion for Spring Lake Recycled Water Project, CIP 17-07 Final Acceptance and Notice of Completion for 2024 Water & Sewer Replacement Project, CIP 23-02 Final Map 5221 Ruby Estates Subdivision Improvement Agreement, Related SLIF Reimbursement Agreement Waste Management Annual Rate Adjustment
Accessory Dwelling Unit Ordinance Amendments
Mobile Vendor Ordinance Updates
City Council Meeting Schedule for 2025
City Council Committees Assignments for 2025
January 7th REGULAR MEETING (TENTATIVE)
(This meeting proposed to be cancelled pending approval of 2025 City Council Calendar) January 21st REGULAR MEETING
Truck Route Map Modifications – Public Hearing
Yolo County Housing Authority Strategic Plan
Yolano Donnelly Redevelopment – YCH Funding Agreement
Future Topics / Study Sessions:

Council Boundaries Update per Annexations (February)
Campaign Contribution Ordinance Update (TBD)
Downtown Transit Hub Presentation (TBD)
Updated 11/27/2024

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: December 3, 2024
ITEM #: F.3
SUBJECT: City Council Meeting Minutes of November 5, 2024, and November 19, 2024
Recommendation for Action: Staff recommends that the City Council adopt the minutes of the Joint Regular City Council/Woodland Finance Authority Meeting of November 5, 2024, and November 19, 2024.

Staff Contact:

Sarah Lansburgh, CMC, City Clerk, (530) 661-5806, [email protected] Attachments:

1. 11.05.24 Draft_minutes

2. 11.19.24 Draft_minutes

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City of Woodland Page 1 of 7
City of Woodland
City Hall
Council Chambers
300 First Street
Woodland, CA 95695
Regular Meeting Minutes
Tuesday, November 5, 2024
6:00 PM
City Council

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City of Woodland Page 2 of 7

CITY COUNCIL

CLOSED SESSION
5:30 PM
A. CALL TO ORDER
B. CLOSED SESSION

1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Sec. 54956.9)
Name of Case: Woodland Responsible and Compliant Retail, LLC dba Embarc Woodland v. City of Woodland et al., (Yolo County Superior Court Case No.

CV2024-1737)

JOINT REGULAR CITY COUNCIL/WOODLAND FINANCE AUTHORITY MEETING 6:00 PM
C. CALL TO ORDER
Meeting called to order at 06:02 PM.

D. ROLL CALL
Council Members Present: Members Fernandez, Stallard, Vega and Mayor Pro Tem Lansburgh

Absent: Mayor Garcia-Cadena
E. PLEDGE OF ALLEGIANCE
Pledge of Allegiance led by LeAnn Herigstad.

Land Acknowledgment Statement - The City of Woodland acknowledges the land on which we live and work.

F. COMMUNICATIONS - PUBLIC COMMENT
This is an opportunity for the public to speak to the Council on any item other than those listed on this agenda.

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Council meeting. If you are submitting written comments on a particular item on the agenda, please identify the agenda item number and letter. If you are submitting written comments on an item not listed on the agenda, please identify your e-mail/comment as a General Public Comment. Note: Public comments at special meetings are limited to items on the agenda only.

Public comment was made by Joe Cadelago and LeAnn Herigstad. No further public comment was received.

2. SUBJECT: General Public Comments
WRITTEN COMMUNICATIONS: This section is reserved for "General" Public Comments emailed within two (2) hours prior to the Council Meeting. These comments will be provided to the City Council and incorporated into the meeting minutes. Any other written communications submitted for items specific to this agenda will be attached as a file to the associated agenda item.

Emails received regarding divesting from Caterpillar Inc.

G. COMMUNICATIONS - COUNCIL/STAFF STATEMENTS AND REQUESTS This is an opportunity for the Council Members and Staff to make comments and announcements, to express concerns, or to request Council's consideration of any items a Council Member would like to have discussed at a future Council meeting.

Verbal updates provided by Council Members/Staff.

3. SUBJECT: Long Range Calendar
RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.

Received the Long Range Calendar for informational purposes only.

H. CONSENT CALENDAR
Mayor Pro Tem Lansburgh invited public comment. Public comment was made by James Vorhees. No further public comment was received.

On a motion by Council Member Stallard, seconded by Council Member Fernandez and carried on a 4-0 vote, Council Members approved Consent Calendar Items No. 4 through 17, with Member Fernandez abstaining on Item 8 and Member Vega abstaining on Item 16.

AYES: Members Fernandez, Stallard, Vega and Mayor Pro Tem Lansburgh NOES: None
ABSENT: Mayor Garcia-Cadena
ABSTAIN: None

4. SUBJECT: City Council Meeting Minutes of October 1, 2024, and October 15, 2024
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt the minutes of the Joint Regular City Council/Woodland Finance Authority Meeting of October 1, 2024, and October 15, 2024.

Adopted the minutes of the Joint Regular City Council/Woodland Finance Authority Meeting of October 1, 2024, and October 15, 2024.

5. SUBJECT: Commission on Aging Meeting Minutes for September 19, 2024 RECOMMENDATION FOR ACTION: Staff recommends the City Council receive the September 19, 2024 Commission on Aging meeting minutes.

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Received the September 19, 2024 Commission on Aging meeting minutes.

6. SUBJECT: Parks & Recreation Commission Meeting Minutes for September 2024
RECOMMENDATION FOR ACTION: Staff recommends the City Council receive the September 23, 2024, Parks & Recreation Commission Meeting Minutes.

Received the September 23, 2024, Parks & Recreation Commission Meeting Minutes.

7. SUBJECT: Community Services Department Quarterly Status Report for the First Quarter FY25
RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Community Services Department Quarterly Status Report for the First Quarter of FY25.

Received the Community Services Department Quarterly Status Report for the First Quarter of FY25.

8. SUBJECT: Waiver of Second Reading and Adoption of Ordinance No. ____, Camping Within the City Limits.

RECOMMENDATION FOR ACTION: Staff recommends that the City Council waive the second reading and adopt Ordinance No. ___, amending sections

9.48.030 and 9.48.050 and adding sections 9.48.060 through 9.48.090 to Title 9, Chapter 9.48 "Camping Within the City Limits" of the Woodland Municipal Code.

Waived the second reading and adopted ORDINANCE NO. 1725, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WOODLAND AMENDING SECTIONS 9.48.030 AND

9.48.050 AND ADDING SECTIONS 9.48.060 THROUGH 9.48.090 TO TITLE 9 OF THE WOODLAND MUNICIPAL CODE RELATING TO CAMPING WITHIN THE CITY LIMITS.

AYES: Members Stallard, Vega and Mayor Pro Tem Lansburgh NOES: None
ABSENT: Mayor Garcia-Cadena
ABSTAIN: Member Fernandez

9. SUBJECT: Waiver and Second Reading and Adoption of Ordinance No. ____, Police Department Initiated Towing Services
RECOMMENDATION FOR ACTION: Staff recommends that the City Council waive the second reading and adopt Ordinance No. ____, revising sections within Chapter 10.16, “Police Department Initiated Towing Services,” to Title 10 of the Woodland Municipal Code.

Waived the second reading and adopted ORDINANCE NO. 1726, AN ORDINANCE OT

THE CITY COUNCIL OF THE CITY OF WOODLAND, CALIFORNIA AMENDING CHAPTER

10.16 OF TITLE 10 OF THE WOODLAND MUNICIPAL CODE RELATING TO OFFENSESMISCELLANEOUS.

10. SUBJECT: Authorize a Budget Augmentation of $30,000 for Police Department HVAC Maintenance
RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve Resolution No. ______, authorizing the City Manager to execute a

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budget augmentation of $30,000 in the General Fund (Fund 1101) Police Department budget for ongoing HVAC maintenance to accommodate contracted services, ensuring the operational efficiency and comfort of the Department.

Approved RESOLUTION NO. 8403, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND AUTHORIZING A BUDGET AUGMENTATION OF $30,000 FOR POLICE DEPARTMENT HVAC MAINTENANCE, authorizing the City Manager to execute a budget augmentation of $30,000 in the General Fund (Fund 1101) Police Department budget for ongoing HVAC maintenance to accommodate contracted services, ensuring the operational efficiency and comfort of the Department.

11. SUBJECT: Authorize the Purchase Authority for Magnesium Hydroxide for the Water Pollution Control Facility
RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve Resolution No. _____, authorizing the City Manager to execute the Water Pollution Control Facility’s purchase of magnesium hydroxide from Hill Brothers Chemical Company for a total of $262,000.

Approved RESOLUTION NO. 8404, A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF WOODLAND ADOPTING AND APPROVING THE CITY MANAGER TO

PURCHASE MAGNESIUM HYDROXIDE FROM HILL BROTHERS CHEMICAL COMPANY, IN AN AMOUNT NOT-TO-EXCEED $262,000.00 FOR FISCAL YEAR 2024-2025.

12. SUBJECT: Authorize a Budget Augmentation of $335,000 for Library Eave Replacement and New 25-Year Roof
RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve Resolution No. _______, authorizing the City Manager to execute a budget augmentation of $335,000 in the Facilities Replacement Fund (Fund 2011) for the replacement of the Library eaves and roof.

Approved RESOLUTION NO. 8405, A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF WOODLAND APPROVING THE BUDGET INCREASE FOR LIBRARY EAVE AND ROOF REPLACEMENT PROJECT, authorizing the City Manager to execute a budget augmentation of $335,000 in the Facilities Replacement Fund (Fund 2011) for the replacement of the Library eaves and roof.

13. SUBJECT: Approve Plans & Specifications and Authorize Bid Advertisement for the Gibson Road at SR-113 Interchange Modification Project (CIP 19-13) RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, to approve the project plans & specifications and authorize a bid advertisement for the Gibson Road at SR-113 Interchange Modification Project, CIP 19-13.

Adopted RESOLUTION NO. 8406, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND APPROVING THE PLANS AND SPECIFICATIONS AND AUTHORIZING BID ADVERTISEMENT FOR THE GIBSON ROAD AT SR-113 INTERCHANGE MODIFICATION PROJECT, CIP 19-13.

14. SUBJECT: Contract Amendment to the Professional Services Agreement for the Staybridge Suites Offsite Improvement Project
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, to approve the amendment to the agreement for

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Professional Construction Management & Inspection Services with AEC and authorize and direct the City Manager to execute the amendment in the amount of $20,000.00 for a total contract amount of $214,409.50.

Adopted RESOLUTION NO. 8407, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND, APPROVING AN AMENDMENT TO THE AGREEMENT FOR

PROFESSIONAL SERVICES FOR CONSTRUCTION MANAGAMENT AND INSPECTION OF THE STAYBRIDGE SUITES OFFSITE IMPROVEMENT PROJECT, to approve the amendment to the agreement for Professional Construction Management & Inspection Services with AEC and authorize and direct the City Manager to execute the amendment in the amount of $20,000.00 for a total contract amount of $214,409.50.

15. SUBJECT: Contract Amendment for Construction Management and Inspection Services for Improvements Associated with Prudler Phase 1 and Phase 2 Subdivision Improvements
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, to approve an amendment to the Agreement for Professional Construction Management & Inspection Services with UNICO Engineering Consultants Inc., and authorize the City Manager to execute the amendment in the amount of $60,000.00 for the Prudler Phase 1 and Phase 2 Subdivision Improvements.

Adopted RESOLUTION NO. 8408, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND TO APPROVE A CONTRACT AMENDMENT WITH UNICO ENGINEERING CONSULTANTS, INC. FOR CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR PRUDLER PHASE 1 AND PHASE 2 SUBDIVISION PROJECT, to approve an amendment to the Agreement for Professional Construction Management & Inspection Services with UNICO Engineering Consultants Inc., and authorize the City Manager to execute the amendment in the amount of $60,000.00 for the Prudler Phase 1 and Phase 2 Subdivision Improvements.

16. SUBJECT: Final Acceptance and Notice of Completion for 2022 Spring Lake Parks Project, CIP 20-03
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. ____, accepting the Spring Lake Parks Project, CIP 20- 03 as complete and authorize the City Clerk to file a Notice of Completion.

Adopted RESOLUTION NO. 8409, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND TO ACCEPT PROJECT, 2022 SPRING LAKE PARKS PROJECT; CIP 20- 03 CONSTRUCTION CONTRACT AS COMPLETE AND AUTHORIZE THE CITY CLERK TO FILE A NOTICE OF COMPLETION.

AYES: Members Fernandez, Stallard and Mayor Pro Tem Lansburgh NOES: None
ABSENT: Mayor Garcia-Cadena
ABSTAIN: Member Vega

17. SUBJECT: Final Acceptance and Notice of Completion for 2024 Road Maintenance Project, CIP 23-01 & 24-01
RECOMMENDATION FOR ACTION: Staff recommends that the City Council (1) Adopt Resolution No. _____, accepting the 2024 Road Maintenance Project, CIP 23-01 & 24-01, as complete and authorizing the City Clerk to file a Notice of Completion; (2) Authorize the reallocation of $106,000.00 of unspent Measure F funding from the 2023 Road Maintenance Project, CIP 23-01, to the

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Fiscal Year 2025 budget for the 2025 Road Maintenance Project, CIP 25-02; and (3) Authorize the reallocation of $329,000.00 of unspent Measure F funding and $25,000.00 of unspent Water Enterprise funding from the 2024 Road Maintenance Project, CIP 24-01, to the Fiscal Year 2025 budget for the 2025 Road Maintenance Project, CIP 25-02.
(1) Adopted RESOLUTION NO. 8410, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND TO ACCEPT THE 2024 ROAD MAINTENANCE PROJECT (CIP 23- 01 & 24-01) CONSTRUCTION CONTRACT AS COMPLETE AND AUTHORIZE THE CITY CLERK TO FILE A NOTICE OF COMPLETION, REALLOCATING $106,000 OF MEASURE F FUNDING FROM CIP 23-01 TO THE 2025 ROAD MAINTENANCE PROJECT (CIP 25-02), AND REALLOCATING $329,000 OF MEASURE F FUNDING AND $25,000 OF WATER ENTERPRISE FUNDING FROM CIP 24-01 TO THE 2025 ROAD MAINTENANCE PROJECT (CIP 25-02); (2) Authorized the reallocation of $106,000.00 of unspent Measure F funding from the 2023 Road Maintenance Project, CIP 23-01, to the Fiscal Year 2025 budget for the 2025 Road Maintenance Project, CIP 25-02; and (3) Authorized the reallocation of $329,000.00 of unspent Measure F funding and $25,000.00 of unspent Water Enterprise funding from the 2024 Road Maintenance Project, CIP 24-01, to the Fiscal Year 2025 budget for the 2025 Road Maintenance Project, CIP 25-02.

I. ADJOURN
Meeting adjourned at 06:28 PM in memory of Dan Best and Manuel Candela.

Respectfully Submitted,
Sarah Lansburgh, CMC
City Clerk

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City of Woodland Page 1 of 5
City of Woodland
City Hall
Council Chambers
300 First Street
Woodland, CA 95695
Regular Meeting Minutes
Tuesday, November 19, 2024
6:00 PM
City Council

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JOINT REGULAR CITY COUNCIL/WOODLAND FINANCE AUTHORITY MEETING 6:00 PM
A. CALL TO ORDER
Meeting called to order at 06:00 PM.

B. ROLL CALL
Council Members Present: Members Fernandez, Lansburgh, Stallard, Vega, and Mayor Garcia-Cadena

Absent: None
C. PLEDGE OF ALLEGIANCE
Pledge of Allegiance led by Mayor Garcia-Cadena.

Land Acknowledgment Statement - The City of Woodland acknowledges the land on which we live and work.

D. COMMUNICATIONS - PUBLIC COMMENT
This is an opportunity for the public to speak to the Council on any item other than those listed on this agenda.

Public comment was made by Jamie Siebel. No further public comment was received.

Email received regarding conditions of homes and properties.

Verbal updates provided by Council Members/Staff.

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2. SUBJECT: Long Range Calendar
RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.

Received the Long Range Calendar for informational purposes only.

F. CONSENT CALENDAR
Mayor Garcia-Cadena invited public comment. Public comment was made by James Vorhees.

On a motion by Council Member Stallard, seconded by Mayor Pro Tem Lansburgh and carried on a 5-0 vote, Council Members approved Consent Calendar Items No. 3 through 7.

AYES: Members Fernandez, Lansburgh, Stallard, Vega and Mayor Garcia-Cadena NOES: None
ABSENT: None
ABSTAIN: None

3. SUBJECT: Native American Heritage Month
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt a Proclamation recognizing November 2024 as Native American Heritage Month in Woodland
Adopted a Proclamation recognizing November 2024 as Native American Heritage Month in Woodland.

Dr. Gayle Totton with the Yocha Dehe Government Affairs Department received the Proclamation.

4. SUBJECT: 2024 Small Business Saturday 2024 Proclamation RECOMMENDATION FOR ACTION: Staff recommends that the City Council proclaim Saturday, November 30, 2024 as "Small Business Saturday" in Woodland.

Proclaimed Saturday, November 30, 2024 as "Small Business Saturday" in Woodland.

Cynthia Evans and Spencer Langdon with the Woodland Chamber of Commerce received the Proclamation.

5. SUBJECT: Adoption of a Proclamation Recognizing State Senator Bill Dodd RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt a proclamation recognizing Bill Dodd's service in the State Legislature.

Adopted a Proclamation recognizing Bill Dodd's service in the State Legislature.

6. SUBJECT: Adoption of a Proclamation Recognizing Global Entrepreneurship Week 2024
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt a proclamation recognizing Global Entrepreneurship Week 2024.

Adopted a Proclamation recognizing Global Entrepreneurship Week 2024.

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Cynthia Evans and Spencer Langdon with the Woodland Chamber of Commerce received the Proclamation.

7. SUBJECT: Authorize a Budget Augmentation of $57,000 for Additional Work on the Library Public Restrooms
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _______, authorizing the City Manager to execute a budget augmentation of $57,000 in the Library budget for additional work on the public restroom drainage.

Adopted RESOLUTION NO. 8411, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND Authorizing a Budget Augmentation of $57,000 for Additional Work on the Library Public Restrooms, authorizing the City Manager to execute a budget augmentation of $57,000 in the Library budget for additional work on the public restroom drainage.

G. PUBLIC HEARINGS

8. SUBJECT: Public Hearing – Fiscal Year 2023/24 Community Development Block Grant Action Plan Amendment #1
RECOMMENDATION FOR ACTION: Staff recommends that the City Council open and continue the public hearing to a date certain of December 3, 2024.

Mayor Garcia-Cadena opened the public hearing.

On a motion by Council Member Stallard, seconded by Council Member Vega and carried on a 5-0 vote, Council Members continued the public hearing to a date certain of December 3, 2024.

AYES: Members Fernandez, Lansburgh, Stallard, Vega and Mayor Garcia-Cadena NOES: None
ABSENT: None
ABSTAIN: None

9. SUBJECT: Prohousing Designation Program Application
RECOMMENDATION FOR ACTION: Staff recommends that the City Council hold a public hearing to receive testimony regarding the City of Woodland's intention to apply to the California Department of Housing and Community Development's Prohousing Designation Program.

Communication and Strategic Policies Manager Spencer Bowen presented the item and responded to questions from Council.

Mayor Garcia-Cadena opened the public hearing. Public comment was made by James Vorhees. No further public comment was received.

Mayor Garcia-Cadena closed the public hearing.

On a motion by Mayor Pro Tem Lansburgh, seconded by Council Member Vega and carried on a 5-0 vote, Council Members held a public hearing to receive testimony regarding the City of Woodland's intention to apply to the California Department of Housing and Community Development's Prohousing Designation Program.

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City of Woodland Page 5 of 5
AYES: Members Fernandez, Lansburgh, Stallard, Vega and Mayor Garcia-Cadena NOES: None
ABSENT: None
ABSTAIN: None
H. REPORTS OF THE CITY MANAGER

10. SUBJECT: Proposed Revisions to the Construction and Demolition Debris Recycling Ordinance
RECOMMENDATION FOR ACTION: Staff recommends the City Council introduce and waive the first reading of an Ordinance of the City Council of the City of Woodland, California, to amend Chapter 13.40 of Title 13 of the Woodland Municipal Code relating to Construction and Demolition Debris Recycling and Diversion.

Environmental Resources Program Manager Rosie Ledesma presented the item.

Environmental Resources Program Manager Ledesma and City Manager Ken Hiatt responded to questions from Council.

Mayor Garcia-Cadena invited public comment. Public comment was made by James Vorhees. No further public comment was received.

On a motion by Council Member Stallard, seconded by Council Member Fernandez and carried on a 5-0 vote, Council Members introduced and waived the first reading of an Ordinance of the City Council of the City of Woodland, California, to amend Chapter

13.40 of Title 13 of the Woodland Municipal Code relating to Construction and Demolition Debris Recycling and Diversion.

AYES: Members Fernandez, Lansburgh, Stallard, Vega and Mayor Garcia-Cadena NOES: None
ABSENT: None
ABSTAIN: None

11. SUBJECT: Fiscal Year 2024/25 Quarterly Budget Update RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive an informational report representing the FY2024/25 First Quarter Budget Update.

Financial Services Manager Karie Farnham presented the item. Financial Services Manager Farnham, Administrative Services Director Kim McKinney and City Manager Ken Hiatt responded to questions from Council.

Mayor Garcia-Cadena invited public comment. Public comment was made by James Vorhees. No further public comment was received.

Council received an informational report representing the FY2024/25 First Quarter Budget Update.

I. ADJOURN
Meeting adjourned in memory of Tom Dote at 7:57 PM.

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: December 3, 2024
ITEM #: F.4
SUBJECT: Fiscal Year 2023/24 AB1600 Annual Report
Recommendation for Action: Staff recommends that the City Council adopt Resolution No. _____, accepting the AB1600 Annual Report for the Year Ended June 30, 2024.

Staff Contact:

Kim McKinney, Administrative Services Director, (530) 661-5849, [email protected] Fiscal Impact:

There is no fiscal impact associated with the acceptance of the AB1600 Annual Report. The attached annual report details the collection of $8,770,011 in revenues and expenditures of $4,621,809 for citywide development impact fees. Also included in the report are the details for the Spring Lake Infrastructure Fees (SLIF) showing collection of revenues of $8,549,723 and expenditures of $12,142,664,652. SLIF revenues are generally "collected" via credits that developers have onaccount with the City that were allocated from sales of bonds, and of the revenue collected in FY23/24, $4,887,803 was paid via credits on account.

Although activity in FY2023/24 resulted in positive growth in the impact fee program, the impact fee funds continue to reflect an overall negative fund balance at June 30, 2024 of ($1,483,926).

Report in Brief:

Government Code Section 66006 requires local agencies to submit an annual report detailing the status of development impact fees. The annual report must be made available to the public and presented to the public agency (City Council) within 180 days of the close of a fiscal year.

Background:

In 1978, following the passage of Proposition 13, many cities began charging fees on new development to fund public improvements and services such as streets, park facilities, sewers and storm drains. These fees are commonly known as development impact fees. In order to ensure that these fees are spent in a timely manner and on projects for which they were collected, the State Legislature passed a bill known as AB1600 (Mitigation Fee Act). This bill applies to developer fees which were increased or imposed on or after January 1, 1989. AB1600 enacts Government Code Sections 66000-66008 which generally contain four requirements.

1. A local jurisdiction must follow the process set forth in the bill and make certain determinations regarding the purpose and use of the fees, and establish a “nexus” or connection between a development project or class of projects and the public improvement that will be financed with the fee.

2. The fee revenue must be segregated from the general fund in order to avoid commingling of public improvement fees and the general fund.

3. If a jurisdiction has had possession of a developer fee for five or more years and has not committed the money to a project or spent the money, then it must make findings describing the continuing need for that money. In addition, an annual report must be made of fees collected, interest earned, projects on which fees were expended, and any transfers

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for loans from the fee account. This report is to be reviewed by the local agency assessing the fees.

4. If a local jurisdiction cannot make the findings required under paragraph three (3), the City must refund the fees collected.

Discussion:

The City of Woodland development fees covered by AB1600, and documented in the attached report, include the following:
• General City impact fee
• Parks and Recreation impact fee
• Police impact fee
• Fire protection impact fee
• Library impact fee
• Water impact fee
• Storm Drainage impact fee
• Road impact fee
• Water impact fee
• Wastewater impact fee
Spring Lake Infrastructure Fees (SLIF) are also fees subject to AB1600 and include the following categories:
• Parks
• Storm Drainage
• Roads
• Water
• Sewer
• Fire
Staff examined each of the funds for the impact fees listed above to determine if any development fees remain unexpended five years or more after receipt and are subject to refund. Based on analysis, no refunds are due. Many of the funds reflect negative fund balances, and therefore no unexpended fees exist; other fund balances represent unexpended fees collected for respective Council approved projects which will be financed and implemented when financially feasible or practical.

The Water impact fee, which primarily addresses the impact to the surface water project, does not show direct project expenditures, but has been and will be used to pay down long-term debt associated with the Surface Water Supply Project over the coming years. This impact fee allows the development community to pay their fair share of the capacity designed within the Surface Water Supply project to support future growth in the community. The water rate study adopted by Council in December 2021 includes expected contributions from the Surface Water development fee to assist with payment of debt service and contribute toward meeting required debt service coverage ratios.

The citywide impact fee program was updated in April 2019, and included in this update was the elimination of a stand-alone Water Development fee. The previous fee was incorporated in the updated Surface Water development fee; the existing reserve balance in the previous Water Development Fee fund has been consolidated with the Surface Water fee fund to use toward

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payment of debt.

The nature of AB1600 funds is such that the timing of receipt of revenues and construction of the related capital projects rarely coincide. Ideally, revenues will be collected over time and accumulated until a development related project is needed; in years of construction, accumulated reserves will be used up. For many years, it was the City’s practice to construct projects in advance of collecting sufficient funds through borrowing from other city funds, or by issuing long-term external debt. This practice has resulted in many of the AB1600 funds operating with very large deficit balances. In response to the financial imbalances, the City adopted a Budget & Fiscal Policy in 2009 that aimed to improve these balances through the following:
• Discontinue the practice of internal borrowing between enterprise and categorical funds; funding for capital projects must be determined based on the available resources within each fund to meet its cash payment or debt service requirements and strategies to balance each fund and implement fund integrity should be continued. • Discontinue the practice of issuing bonds or desired capital improvements based on projected development and the collection of impact fees associated with development. This source of revenue is dependent on the level of economic activity within the region and is uncertain and unstable.

While expenditures on major capital projects have been delayed, reduced, limited or altogether canceled in the Capital Improvement Plan since 2008, the City must continue to pay ongoing annual debt service for debt that was secured by impact fee revenues. In addition, the City’s AB1600 impact fee revenues have been very volatile due to the unpredictability in residential and commercial development over the past ten years. Further complicating the revenue/expenditure imbalance is the significant reduction of the development impact fees that occurred in December 2008. The fees have been adjusted since that time, but mostly to account for inflationary adjustments and some new projects, but remain considerably impacted by this previous reduction and the impact of annual fee revenues.

For FY 2023/24, total revenues from the AB1600 funds exceeded expenditures by $4,148,201.

Despite the strong residential development and related revenues, and the very conservative programming of capital improvement projects that utilize development impact fees, the burden of ongoing debt service payments is very high. Two impact fee funds continue to run large deficit balances: the wastewater and park development fee funds. To date, Measures E and F have loaned the park impact fee fund $9.9 million to cover debt service related to the construction of the Community & Senior Center and Sports Park facilities. These bond payments will continue until 2026 and will likely require assistance from Measure F to meet the obligation through that time. Eventually, as development continues and the bonds are paid off, the park development fee fund will need to reimburse Measure E/F for the long-term loan.

The other fund with a large imbalance is the wastewater development fund, which also has significant ongoing obligations related to debt service payments. Although the debt service owed by the wastewater development fund continues to be tracked within the development fund, the sewer rates approved by the Council at the beginning of 2013 are sufficient to cover this ongoing debt service requirement until such time as the wastewater development fund can pay its share of debt service and begin repayment to the sewer enterprise fund. With the adopted sewer rates in place, the City refunded the outstanding debt to achieve a lower interest rate, thus reducing the overall cost of debt service. To date, this fund has accumulated a deficit owed to the wastewater enterprise fund of $13.48 million. It is unlikely that the development fund will be able to repay this loan until after the existing debt is paid off, which will occur in fiscal year 2035.

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The other funds with deficit balances are the police and storm drainage development fee funds.

These funds did improve slightly in FY2023/24. Unlike the other development fee related funds, the storm drain development fund does not receive revenue when new development occurs in Spring Lake (there is a specific Spring Lake Infrastructure Fee instead), which is the majority of the development occurring within the City. The overall deficit balance will improve when other, mostly non-residential development occurs in the City. With continued new development and contained spending, progress towards bringing these funds into balance will continue.

The SLIF funds provide an accounting of the expenditures of Spring Lake specific projects. The funding of these projects has occurred primarily through advancement of cash either through issuance of bonds or developer payments. The advancement of this cash generates fee credits for developers in Spring Lake, and the "revenues" detailed in the Annual Report reflect primarily the use of those fee credits. The balances in the SLIF funds may not necessarily coincide with cash available for projects, since the cash flow is generally provided through issuance of bonds, which is tracked separately.

Conclusion:

Staff recommends that the City Council adopt Resolution No. _____, accepting the AB1600 Annual Report for the Year Ended June 30, 2024.

Prepared by: Kim McKinney, Administrative Services Director Attachments:

1. Proposed Resolution - AB1600 Annual Report FY24

2. Attachment A - FY24 AB1600 Annual Report

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RESOLUTION NO. __________

A RESOLUTION OF THE CITY OF WOODLAND ACCEPTING THE FISCAL YEAR 2023/24 ANNUAL REPORT OF DEVELOPMENT FEES (AB1600 REPORT) WHEREAS, the City of Woodland imposes fees to mitigate the impact of development pursuant to Government Code sections 66000 et seq.; and WHEREAS, said fees collected are deposited into a special and separate capital fund for each type of improvement funded by development fees; and WHEREAS, the City maintains separate funds for general city, parks and recreation, police, fire, library, water, storm drainage, roads, and wastewater; and WHEREAS, the City maintains separate funds for Spring Lake Infrastructure Fees for parks and recreation, storm drainage, roads, water, fire and wastewater; and WHEREAS, the City is required within 180 days after the last day of each fiscal year to make available to the public information for the fiscal year regarding these fees under Government Code section 66006; and
WHEREAS, City staff has prepared a report (“AB1600 Report”) that contains the information required by Government Code section 66006, a copy which is attached hereto as Exhibit “A”; and
WHEREAS, no interfund transfers or loans were made from any of the accounts identified in the AB1600 Report; and
WHEREAS, there were no refunds of development impact fees collected pursuant to Government Code §66001(e), nor were there any allocations of unexpended revenues collected pursuant to Government Code §66001(f); and
WHEREAS, no interested persons have requested notice of the AB1600 Report; consequently, no notices of the availability of the AB1600 Report were mailed.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Woodland hereby declares that it does pass this Resolution and each section, subsection, phrase or clause thereof irrespective of the fact that any one or more sections, subsections, phrases or clauses by declared unconstitutional on their face or as applied:

SECTION 1. Findings. The City Council of the City of Woodland hereby finds and adopts as follows:

A. In accordance with Government Code section 66006, the City has conducted an annual review of its development impact fees and capital improvement program

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and the City Council has reviewed the AB1600 Report attached hereto as Exhibit A and incorporated herein by this reference.

B. The funds have been and shall be used for the purposes stated in said reports and are necessary to mitigate impacts resulting from development in the City and further finds that there is a reasonable relationship between the use of the fees and type of development project upon which the fee is imposed.

C. The City Council hereby approves, accepts and adopts the AB1600 Report.

D. The AB1600 Report is available for public review on the City’s website, at the City Clerk’s office and upon request.

SECTION 2. Effective Date. The resolution shall take effect immediately upon adoption.

SECTION 3. Severability. If a section, subsection, sentence, clause, phrase or portion of this Resolution is for any reason held invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this Resolution.

PASSED AND ADOPTED by the City Council of the City of Woodland at a regular meeting held on the 3rd day of December 2024, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Tania Garcia-Cadena, Mayor
ATTEST: APPROVED AS TO FORM:

Sarah Lansburgh, CMC, City Clerk Ethan Walsh, City Attorney

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Attachment 1
AB1600 Annual Report
Development Impact Fees
City of Woodland
Fiscal Year Ended June 30, 2024
This report summarizes the following information for each of the development fee programs:

1. A brief description of the fee program.

2. Schedule of fees.

3. Beginning and ending balances of the fee program.

4. Disbursement information.

5. Findings regarding the continuing need for unexpended funds, if any.

Citywide Major Project Financing Plan (MPFP) Impact Fees The table below summarizes annual fee revenues directly relating to impact fees and related project expenditures, and related fund balances:

Category
Beginning Fund
Balance (Deficit)
Development
Fee Revenues
Other
Revenues
Total
Revenues Expenditures
Net
Difference
Ending Fund
Balance (Deficit)
General City $ 2,277,655 $ 248,776 $ - $ 248,776 $ 68,482 $ 180,294 $ 2,457,950 Parks & Recreation $ (9,333,099) $ 1,208,462 $ - $ 1,208,462 $ 1,414,622 $ (206,160) $ (9,539,259) Police $ (1,956,274) $ 196,707 $ - $ 196,707 $ 66,862 $ 129,845 $ (1,826,430) Fire $ 3,152,846 $ 851,598 $ - $ 851,598 $ 135,067 $ 716,531 $ 3,869,377 Library $ 699,902 $ 125,058 $ - $ 125,058 $ 89,617 $ 35,441 $ 735,343 Water $ 9,008,803 $ 1,387,741 $ - $ 1,387,741 $ 2,046 $ 1,385,695 $ 10,394,498 Storm Drainage $ (2,186,085) $ 241,551 $ - $ 241,551 $ - $ 241,551 $ (1,944,534) Roads $ 6,061,076 $ 2,714,958 $ - $ 2,714,958 $ 924,173 $ 1,790,786 $ 7,851,862 Wastewater $ (13,356,951) $ 1,795,160 $ - $ 1,795,160 $ 1,920,941 $ (125,782) $ (13,482,733) Total $ (5,632,128) $ 8,770,011 $ - $ 8,770,011 $ 4,621,809 $ 4,148,201 $ (1,483,926) Spring Lake Infrastructure Fees (SLIF)
Category
Beginning Fund
Balance (Deficit)
Development
Fee Revenues
Other
Revenues
Total
Revenues Expenditures
Net
Difference
Ending Fund
Balance (Deficit)
Parks $ 3,973,497 $ 1,542,662 $ - $ 1,542,662 $ 3,288,486 $(1,745,824) $ 2,227,673 Storm Drain $ 3,023,356 $ 1,994,429 $ - $ 1,994,429 $ 715,695 $ 1,278,734 $ 4,302,090 Roads $ 8,736,949 $ 3,847,448 $ - $ 3,847,448 $ 8,138,483 $(4,291,035) $ 4,445,914 Water $ 3,922,517 $ 434,773 $ - $ 434,773 $ - $ 434,773 $ 4,357,290 Sewer $ 905,698 $ 574,178 $ - $ 574,178 $ - $ 574,178 $ 1,479,876 Fire $ 1,107,949 $ 156,233 $ - $ 156,233 $ - $ 156,233 $ 1,264,182 $ 21,669,967 $ 8,549,723 $ - $ 8,549,723 $ 12,142,664 $(3,592,941) $ 18,077,026 Government Code Section 66006 requires local agencies to submit an annual report detailing the status of development impact fees. The annual report must be made available to the public and presented to the public agency (City Council) within 180 days of the close of a fiscal year.

For the fiscal year ended June 30, 2024, fund revenues (development fees, interest income, bond proceeds, etc.) totaled $8,770,011, while expenditures totaled $4,621,809.

The majority of SLIF revenues are "paid" through use of fee credits allocated to developers either through issuance of Community Facilities District (CFD) Debt, cash advanced by developers, or from construction of infrastructure. "Fund Balances" do not necessarily reflect cash available in each of these funds, but rather an accounting of fees "collected" and projects built. As of June 30, 2024 $5,905,537 in unused fee credits remained in developer accounts with the City

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General City Development Fee Description
General City Development Fee Schedule
Category Basis Fee
Single Family Residential - Greenfield Unit $ 1,031.00
Single Family Residential- Spring Lake Unit $ 1,031.00
Single Family Residential- Infill Unit $ 1,031.00
Multi-family Residential - Greenfield Unit $ 775.00
Multi-family Residential- Spring Lake Unit $ 775.00
Multi-family Residential - Infill Unit $ 740.00
Multi-family Residential - Corridor Unit $ 740.00
Multi-family Residential - Downtown Unit $ 740.00
Small Multi-family- Greenfield Unit $ 517.00
Small Multi-family- Spring Lake Unit $ 517.00
Small Multi-family- Infill Unit $ 517.00
Small Multi-family- Corridor Unit $ 517.00
Small Multi-family- Downtown Unit $ 517.00
Retail 1,000Sq Ft $ 688.00
Service 1,000Sq Ft $ 688.00
Office 1,000Sq Ft $ 860.00
Industrial 1,000Sq Ft $ 286.00
General City Development Fund Collections & Expenditures 2020 2021 2022 2023 2024
Beginning Balance $1,389,946 $1,695,092 $1,956,971 $2,076,109 $2,277,655

REVENUES
Development Fees 292,860 262,637 233,997 335,079 248,776 Interest Earnings 32,154 19,949 12,881 43,165 -
Other Revenue - - - - -
Total Revenue 325,014 282,587 246,878 378,244 248,776

EXPENDITURES
MPFP # Program Title
2109 Enterprise System Replacement - 11 123,957 171,240 61,845 9000 Force Account 19,868 20,696 3,783 5,458 6,637
Total Expenditures 19,868 20,708 127,740 176,698 68,482 Excess(deficiency) revenues 305,146 261,879 119,138 201,546 180,294 Total Available Fund Equity at June 30 $1,695,092 $1,956,971 $2,076,109 $2,277,655 $2,457,950 Conclusion: No fees have been held unexpended for more than five years; no refunds required The fund equity as of June 30, 2024 represents collected fees earmarked for future technology enhancement projects and completion of various studies.

Prior year numbers have been adjusted to tie to audited financials. Often timing of the reporting and receipt of final audit will differ.

FUND 1510 - GENERAL CITY DEVELOPMENT
General City development fees are used to expand/construct City Hall and other general City facilities (including technology improvements/updates) to meet the needs of the increased residential population and increase in commercial enterprises. Completion of studies including the General Plan and Zoning Updates also belong to this fee category.

Fiscal Year

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FUND 1540 - PARK & RECREATION DEVELOPMENT
Park Development Fee Description
Park Development Fee Schedule
Category Fee
Single Family Residential - Greenfield $ 9,520
Single Family Residential- Spring Lake Unit $ 5,238
Single Family Residential- Infill $ 9,520
Multi-family Residential - Greenfield $ 7,140
Multi-family Residential - Spring Lake Unit $ 3,928
Multi-family Residential - Infill $ 6,825
Multi-family Residential - Corridor $ 6,825
Multi-family Residential - Downtown $ 6,825
Small Multi-family- Greenfield $ 4,761
Small Multi-family- Spring Lake Unit $ 2,618
Small Multi-family- Infill $ 4,761
Small Multi-family- Corridor $ 4,761
Small Multi-family- Downtown $ 4,761
Park Development Fund Collections & Expenditures
2020 2021 2022 2023 2024
Beginning Balance $ (9,806,109) $ (9,832,232) $ (9,830,293) $ (9,981,822) $ (9,333,099)

REVENUES
Development Fees 1,420,753 1,434,975 1,263,093 2,051,020 1,208,462 Interest Earnings - - - 12,325 -
Other Revenue 25 - - - -
Total Revenue 1,420,778 1,434,975 1,263,093 2,063,345 1,208,462

EXPENDITURES
MPFP # Program Title
7931 2014 Refunding Lease Rev 1,410,073 1,414,622 1,414,622 1,414,622 1,414,622 9000 Force Account 36,828 18,414 - - -
Total Expenditures 1,446,901 1,433,036 1,414,622 1,414,622 1,414,622 Excess(deficiency) revenues (26,123) 1,939 (151,529) 648,723 (206,160) Total Available Fund Equity at June 30 $ (9,832,232) $ (9,830,293) $ (9,981,822) $ (9,333,099) $ (9,539,259) Conclusion:

MSE Loan 2012 $ 4,646,458 MSF Loan
2013 $ 1,646,063
2014 $ (477,157)
2015 $ 1,363,398
2016 $ 1,000,834
2017 $ 633,603
2018 $ 986,365
2019 $ 6,545
2021 $ - $ 24,184
2022 $ - $ 151,529
2023 $ (636,398) $ -
2024 $ - $ 206,160
Prior year numbers have been adjusted to tie to audited financials. Often timing of the reporting and receipt of final audit will differ.

No fees have been held unexpended for more than five years. Funding requirements continue for existing debt obligations. No refunds required.

Council approved loaning of Measure E (MSE) and, subsequently, Measure F (MSF) revenues to this fund, up to $2M per year, to pay debt service on the bonds since the fund's revenue has not been sufficient to cover debt service. Only the amount needed to supplement annual fee revenue is loaned. To date, a toal of $9,169,711 has been loaned from MSE to Park Development. MSF has loaned $381,873 to date.

Park development fees are used to acquire park land, equipment and to construct or expand a variety of recreational facilities such as sports parks, Community Senior Center, tennis courts and swimming pools as related to the impact of growth on the City.

Basis
Unit
Unit
Unit
Unit
Unit
Unit
Unit
Unit
Unit
Unit
Fiscal Year

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Police Development Fee Description
Police Development Fee Schedule
Category Fee
Single Family Residential - Greenfield Unit $ 844
Single Family Residential- Spring Lake Unit $ 844
Single Family Residential- Infill Unit $ 844
Multi-family Residential - Greenfield Unit $ 632
Multi-family Residential- Spring Lake Unit $ 632
Multi-family Residential - Infill Unit $ 604
Multi-family Residential - Corridor Unit $ 604
Multi-family Residential - Downtown Unit $ 604
Small Multi-family- Greenfield Unit $ 422
Small Multi-family- Spring Lake Unit $ 422
Small Multi-family- Infill Unit $ 422
Small Multi-family- Corridor Unit $ 422
Small Multi-family- Downtown Unit $ 422
Retail 1,000 Sq Ft $ 562
Service 1,000 Sq Ft $ 562
Office 1,000 Sq Ft $ 702
Industrial 1,000 Sq Ft $ 234
Police Development Fund Collections & Expenditures
2020 2021 2022 2023 2024
Beginning Balance $(2,621,326) $(2,446,253) $(2,294,342) $(2,168,418) $(1,956,274)

REVENUES
Development Fees 239,178 218,408 191,132 273,066 196,707 Interest Earnings 3,360 - - 3,882 -
Total Revenue $ 242,538 $ 218,408 $ 191,132 $ 276,948 $ 196,707

EXPENDITURES
MPFP # Program Title
0624 Vehicle Purchase
0841 Computer Aided Dispatch 64,487 64,729 64,649 64,245 64,480 9000 Force Account 2,978 1,769 559 559 2,382
Total Expenditures $ 67,465 $ 66,498 $ 65,208 $ 64,804 $ 66,862 Excess(deficiency) revenues $ 175,073 $ 151,910 $ 125,924 $ 212,144 $ 129,845 Total Available Fund Equity at June 30 $(2,446,253) $(2,294,342) $(2,168,418) $(1,956,274) $(1,826,430) Conclusion: No fees have been held unexpended for more than five years; no refunds required Prior year numbers have been adjusted to tie to audited financials. Often timing of the reporting and receipt of final audit will differ.

FUND 1550 - POLICE DEVELOPMENT FUND
Basis
Police development fees are used to expand/construct police service facilities and to acquire equipment related to the impact of growth on the City.

Note: Beginning in FY2012, the Total Fund Equity will not match the City's published annual financial statements due to a large transfer in from another fund ($1,826,430). This transfer was done for financial accounting puposes and is considered a long term loan to the Police Development Fund that is repaid over time from available cash balances.

Fiscal Year

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Fire Development Fee Description
Fire Development Fee Schedule
Category Fee
Single Family Residential - Greenfield Unit $ 3,495
Single Family Residential- Spring Lake Unit $ 3,495
Single Family Residential- Infill Unit $ 3,495
Multi-family Residential - Greenfield Unit $ 2,095
Multi-family Residential- Spring Lake Unit $ 2,095
Multi-family Residential - Infill Unit $ 2,038
Multi-family Residential - Corridor Unit $ 2,038
Multi-family Residential - Downtown Unit $ 2,038
Small Multi-family- Greenfield Unit $ 1,397
Small Multi-family- Spring Lake Unit $ 1,397
Small Multi-family- Infill Unit $ 1,397
Small Multi-family- Corridor Unit $ 1,397
Small Multi-family- Downtown Unit $ 1,397
Retail 1,000 Sq Ft $ 2,038
Service 1,000 Sq Ft $ 2,038
Office 1,000 Sq Ft $ 2,329
Industrial 1,000 Sq Ft $ 1,357
Fire Development Fund Collections & Expenditures
2020 2021 2022 2023 2024
Beginning Balance $ (59,468) $ 747,667 $1,500,395 $2,144,382 $3,152,846

REVENUES
Development Fees 964,523 887,070 763,939 1,082,287 851,598 Interest Earnings 14,176 15,293 13,304 59,433 -
Total Revenue 978,699 902,363 777,243 1,141,720 851,598

EXPENDITURES
MPFP # Program Title
9000 Force Account 33,849 - -
7931 2014 Refunding of Lease Revenue Bonds 132,803 133,232 133,232 133,232 133,232 1610 Fire Station #3 Relocation 4,912 16,403 24 24 1,835 Total Expenditures 171,564 149,635 133,256 133,256 135,067 Excess(deficiency) revenues over expenditures 807,135 752,728 643,987 1,008,464 716,531 Total Available Fund Equity at June 30 $ 747,667 $1,500,395 $2,144,382 $3,152,846 $3,869,377 Conclusion:

Prior year numbers have been adjusted to tie to audited financials. Often timing of the reporting and receipt of final audit will differ.

FUND 1560 - FIRE DEVELOPMENT FUND
Basis
No fees have been held unexpended for more than five years. Ongoing collection of fees is necessary to pay for existing debt obligations and for future development of new fire facilities included in the fee study. No refunds required Fire development fees are used to expand/construct fire service facilities and to acquire equipment related to the impact of growth on the City.

Fiscal Year

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Library Development Fee Description
Library Development Fee Schedule
Category Fee
Single Family Residential - Greenfield Unit 644 $
Single Family Residential- Spring Lake Unit 644 $
Single Family Residential- Infill Unit 644 $
Multi-family Residential - Greenfield Unit 483 $
Multi-family Residential- Spring Lake Unit 483 $
Multi-family Residential - Infill Unit 462 $
Multi-family Residential - Corridor Unit 462 $
Multi-family Residential - Downtown Unit 462 $
Small Multi-family- Greenfield Unit 322 $
Small Multi-family- Spring Lake Unit 322 $
Small Multi-family- Infill Unit 322 $
Small Multi-family- Corridor Unit 322 $
Small Multi-family- Downtown Unit 322 $
Retail Sq Ft - $
Service Sq Ft - $
Office Sq Ft - $
Industrial Sq Ft - $
Library Development Fund Collections & Expenditures
2020 2021 2022 2023 2024
Beginning Balance $409,504 $498,104 $560,526 $589,212 $699,902

REVENUES
Development Fees 165,126 160,999 113,415 182,556 125,058 Interest Earnings 9,552 5,704 3,649 13,301
Total Revenue 174,678 166,702 117,065 195,857 125,058

EXPENDITURES
MPFP # Program Title
9000 Force Account 2,282 19,279 3,379 1,672 3,519
LIB-3 9445 Library Collection Material 83,797 85,000 85,000 83,495 86,098 Total Expenditures 86,079 104,279 88,379 85,167 89,617
Excess(deficiency) revenues over expenditures 88,599 62,423 28,686 110,690 35,441 Total Available Fund Equity at June 30 $498,104 $560,526 $589,212 $699,902 $735,343 Conclusion: No fees have been held unexpended for more than five years; no refunds required.

The fund equity as of June 30, 2024 represents collected fees that are earmarked for future library projects Prior year numbers have been adjusted to tie to audited financials. Often timing of the reporting and receipt of final audit will differ.

FUND 1570 - LIBRARY DEVELOPMENT FUND
Basis
Library development fees are used to expand/construct library facilities and to acquire equipment related to the impact of growth on the City.

Fiscal Year

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FUND 1580 - WATER DEVELOPMENT FUND
Water Development Fee Description
Water Development Fee Schedule
All Users (by meter size)
Meter Size Weight Factor Calculated Fee Admin Fee
Total Water
Capacity
Fee
1" 1.0 6,474 $ 49 $ 6,523 $
1 1/2" 2.0 12,947 $ 97 $ 13,044 $
2" 3.2 20,716 $ 155 $ 20,871 $
3" 6.0 38,842 $ 291 $ 39,133 $
4" 10.0 64,737 $ 486 $ 65,223 $
6" 20.0 129,474 $ 971 $ 130,445 $
8" 32.0 207,158 $ 1,554 $ 208,712 $
Surface Water Development Fund Collections & Expenditures 2020 2021 2022 2023 2024
Beginning Balance** $5,880,808 $7,472,189 $ 9,123,085 $ 10,162,772 $ 9,008,803

REVENUES
Development Fees 1,522,703 1,596,530 985,531 1,701,493 1,387,741 Interest Earnings 115,298 77,803 54,413 144,768 -
Total Revenue 1,638,001 1,674,333 1,039,944 1,846,261 1,387,741

EXPENDITURES
MPFP # Program Title
9000 Force Account 46,619 23,437 257 230 2,046
79990 Debt Service Contribution 3,000,000
Total Expenditures 46,619 23,437 257 3,000,230 2,046
Excess(deficiency) revenues over expenditures 1,591,382 1,650,896 1,039,687 (1,153,969) 1,385,695 Total Available Fund Equity at June 30 $7,472,189 $9,123,085 $10,162,772 $ 9,008,803 $ 10,394,498 Prior year numbers have been adjusted to tie to audited financials. Often timing of the reporting and receipt of final audit will differ.

Fiscal Year
Note: The Water Development Fee was eliminated as a separate fee in April 2019. The accumulated funds and future water related development costs are reflected in the Surface Water connection fee. Fund balance was moved at the beginning of FY2019/20.

Water Development fees are used to finance part of the capital improvements including surface water rights and treatment facilities needed to provide treated water to the new customer growth in the City.

Conclusion: The funds being held in this account are used to assist with debt service payments on the water treatment facility. Although the debt was secured in 2013, debt payments do not begin until the project has been fully constructed. Debt payments began in FY2017/18 and transfers from this fund have been factored into the user rates for water and will begin following full incursion of debt payments. No refunds required.

Note: Residental Water Fees for Single Family and individually metered Multi-family units are based on a 1" meter fee, the fee for Multi-family is 75% of the Single Family rate, and 50% of the rate for Small Multi-Family. Water fees for Commercial and Muti-family with a single meter are based on meter size per chart above.

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FUND 1581 - STORM DRAIN DEVELOPMENT FUND
Storm Drain Development Fee Description
Storm Drain Development Fee Schedule
Non-Residential
Single-Family Multifamily Commercial Schools
Area E1 $12,050 $18,077 $19,282 $15,124
Area E2 $10,327 $15,488 $16,521 $12,958
Area E3 $7,604 $11,406 $12,166 $9,543
Area E4 $7,928 $11,891 $12,685 $9,950
Area E5 $2,966 $4,451 $4,746 $3,723
Area E6 $2,147 $3,220 $3,435 $2,694
Area N1 $58,444 $87,666 $93,510 $73,364
Area N2 $50,334 $75,499 $80,531 $63,168
Area S6a $15,517 $23,275 $24,828 $19,472
Area S6b $15,337 $23,006 $24,540 $19,248
Storm Drain Development Fund Collections & Expenditures 2020 2021 2022 2023 2024
Beginning Balance** $(2,307,010) $(2,469,491) $(2,671,959) $(2,310,931) $(2,186,085)

REVENUES
Development Fees 246,757 240,177 475,244 124,846 241,551 Interest Earnings - - - - -
Other Revenue - - - - -
Developer In Lieu - - 16,560 - -
Total Revenue 246,757 240,177 491,804 124,846 241,551

EXPENDITURES
MPFP # Program Title
0915 Floodsafe Yolo 154,776 155,354 118,870 - -
0931 Storz Pond 7,821 13,527 8,873 - -
1603 Stormwater Quality Design Manual Update - - - - -
2006 Storm Drain Outfall Channel Outlet Structure 111,388 188,612 - - - 9000 Force Account 135,253 85,151 3,034 - -
Total Expenditures 409,238 442,645 130,777 - -
Excess(deficiency) revenues over expenditures (162,481) (202,468) 361,027 124,846 241,551 Total Available Fund Equity at June 30 $(2,469,491) $(2,671,959) $(2,310,931) $(2,186,085) $(1,944,534) Conclusion:

Prior year numbers have been adjusted to tie to audited financials. Often timing of the reporting and receipt of final audit will differ.

Residential fee per acre
** Beginning balance does not include long-term advance of pre-1991 fungible monies to the Storm Drain Enterprise Fund ($2,101,099). These monies are not subject to the requirements of AB1600 and are not available for spending.

No fees have been held unexpended for more than five years. Ongoing fee collections are necessary for large projects included in the fee study. No refunds required Fiscal Year
Storm Drain development fees are used to expand/construct drainage facilities to maintain adequate drainage throughout the City by reducing the impacts of new development. The impact fee for Storm Drain is calculated by "fee area" so that each part of the City will be responsible for the fees specifically required to meet the expansion needs in that area.

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Road Development Fee Description
Road Development Fee Schedule
Category Fee
Single Family Residential - Greenfield Unit 10,173 $
Single Family Residential- Spring Lake Unit 10,173 $
Single Family Residential- Infill Unit 6,782 $
Multi-family Residential - Greenfield Unit 4,169 $
Multi-family Residential- Spring Lake Unit 4,169 $
Multi-family Residential - Infill Unit 2,779 $
Multi-family Residential - Corridor Unit 2,500 $
Multi-family Residential - Downtown Unit 2,222 $
Small Multi-family- Greenfield Unit 4,169 $
Small Multi-family- Spring Lake Unit 4,169 $
Small Multi-family- Infill Unit 2,779 $
Small Multi-family- Corridor Unit 2,500 $
Small Multi-family- Downtown Unit 2,222 $
Retail 1,000 Sq Ft 12,632 $
Service 1,000 Sq Ft 8,985 $
Office 1,000 Sq Ft 6,745 $
Industrial 1,000 Sq Ft 5,197 $
Road Development Fund Collections & Expenditures
2020 2021 2022 2023 2024
Beginning Balance $ 1,612,181 $ 3,921,221 $ 3,901,578 $ 4,300,628 $ 6,061,076

REVENUES
Development Fees 2,783,155 2,593,681 2,162,172 3,534,457 2,714,958 Interest Earnings 74340.28 38,573 26,669 111,029
Other Revenue
Total Revenue 2,857,495 2,632,255 2,188,841 3,645,486 2,714,958

EXPENDITURES
MPFP # Program Title
IGS-100 0006 1-5/113 Phase 2 - 140 935 86,088 -
TES-100 0228 Traffic Engineering Serv - 3,032 8,496 650 3,046 SW-1A/B 0407 Widening & Recon Kentucky 209,518 2,350,000 1,715,738 4,121 - 1124 I5/Rd 102 Interchange Landscape 114,609 56,339 - - - 1702 New Traffic Signal - Kentucky/Cottonwood - 273 - - - 1722 Sports Park Pedestrian Overcrossing - - 57,030 1,691,198 665,942 1913 Gibson Road Interchange Modification 29,673 5,327 - 178 2114 SR113/I-5 Ultimate Interchange Modifications - - 2,274 26,110 108,107 2213 E Main Street Feasibility Study - - - - 7,894
2215 Pedestrian Crossing Improvements - - - 10,237 34,182 2217 Active Transportation Plan - - 712 28,205 44,129
2406 I-5/SR113 Freeway to Freeway - - - 2,090 17,892
9000 Force Account 276,998 148,819 4,606 36,339 33,020
7999 Operating Transfers - - - - 4,987
TP-3 9524 Planning/Analysis Studies - 5,625 - - 4,797
Total Expenditures 548,455 2,651,897 1,789,792 1,885,038 924,173 Excess(deficiency) revenues over expenditures 2,309,040 (19,643) 399,050 1,760,448 1,790,786 Total Available Fund Equity at June 30 $ 3,921,221 $ 3,901,578 $ 4,300,628 $ 6,061,076 $ 7,851,862 Conclusion:

Prior year numbers have been adjusted to tie to audited financials. Often timing of the reporting and receipt of final audit will differ.

FUND 1582 - ROAD DEVELOPMENT FUND
Basis
No fees have been held unexpended for more than five years, ongoing fee collection required for projects required in the fee study but not yet funded due to lack of available funding. No refunds required.

Fiscal Year
Road Development fees are used to expand/construct streets, roads, interchanges, studies, signals and other projects related to the impact of expansion on the City.

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FUND 1585 - WASTEWATER DEVELOPMENT FUND
Wastewater Development Fee Description
Wastewater Development Fee Schedule
Category Fee
Single Family Residential - Greenfield $ 7,720
Single Family Residential- Spring Lake $ 7,720
Single Family Residential- Infill Unit $ 7,720
Multi-family Residential - Greenfield $ 5,789
Multi-family Residential- Spring Lake Unit $ 5,789
Multi-family Residential - Infill Unit $ 55,333
Multi-family Residential - Corridor Unit $ 55,333
Multi-family Residential - Downtown Unit $ 55,333
Small Multi-family- Greenfield Unit $ 3,859
Small Multi-family- Spring Lake Unit $ 3,859
Small Multi-family- Infill Unit $ 3,859
Small Multi-family- Corridor Unit $ 3,859
Small Multi-family- Downtown Unit $ 3,859
Retail $ 3,151
Service $ 3,151
Office $ 1,890
Industrial $ 3,545
Wastewater Development Fund Collections & Expenditures
2020 2021 2022 2023 2024
Beginning Balance** $(13,957,076) $(13,837,804) $(13,770,515) $(13,840,903) $(13,356,951)

REVENUES
Development Fees 2,078,027 2,008,840 1,849,176 2,396,017 1,795,160 Interest Earnings 2,896 - (437) 7,062
Total Revenue 2,080,923 2,008,840 1,848,739 2,403,079 1,795,160

EXPENDITURES
MPFP # Program Title
2014 Refunding Wastewater Bond 1,916,635 1,918,957 1,918,957 1,918,957 1,918,957 9000 Force Account 45,017 22,594 170 170 1,984
Total Expenditures 1,961,652 1,941,551 1,919,127 1,919,127 1,920,941 Excess(deficiency) revenues over expenditures 119,271 67,289 (70,388) 483,952 (125,782) Total Available Fund Equity at June 30 $(13,837,804) $(13,770,515) $(13,840,903) $(13,356,951) $(13,482,733) Conclusion:

Note:

Prior year numbers have been adjusted to tie to audited financials. Often timing of the reporting and receipt of final audit will differ. 1,000 Sq Ft
1,000 Sq Ft
Unit
No fees have been held unexpended for more than five years, ongoing fee collection is necessary to pay existing debt obligations. No refunds required.

Wastewater Development fees are used to expand/construct wastewater facilities and to acquire equipment related to the impact of growth on the City.

Fiscal Year
Basis
Unit
Unit
1,000 Sq Ft
1,000 Sq Ft
** Beginning balance does not include long-term advance of pre-1991 fungible monies to the Storm Drain Enterprise Fund($2,427,320). These monies are not subject to the requirements of AB1600 and are not available for spending.

Beginning in FY2012, the Total Fund Equity will not match the City's published annual financial statements due to a large transfers from another fund. These transfers are done for finacial reporting requirements, but are considered a long-term loan to assist with payment of debt service not covered by development impact fees.

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Park SLIF Fee Description
Park SLIF Development Fee Schedule
Category Basis Fee
Single Family Residential Unit $ 10,346
Multi-family Residential Unit $ 6,829
Non-Residential Sq Ft $ 7.90
Park SLIF Fund Collections & Expenditures
2020 2021 2022 2023 2024
Beginning Balance $1,249,802 $1,579,485 $3,466,256 $4,368,258 $3,973,497

REVENUES
SLIF Fees 2,476,083 2,403,488 874,914 1,389,032 1,542,662 Interest Earnings 29,910 35,311 27,088 75,555
Other Revenues - - - - -
Total Revenue 2,505,993 2,438,799 902,003 1,464,588 1,542,662

EXPENDITURES
Program Title
7925 2012 Lease Rev Bond Debt Service - - - - -
1505 SLSP Neighborhood Park N3 13,771 26,902 - - -
1710 SLSP Neighborhood Park N1 2,162,539 20,408 - - -
1911 Spring Lake Central Park - 504,718 - - -
2003 Spring Lake Park N1 Phase 2 1,829,616 3,216,913
9000 Force Account 29,733 71,573
Total Expenditures 2,176,310 552,028 - 1,859,349 3,288,486 Excess(deficiency) revenues over expenditures 329,683 1,886,771 902,003 (394,761) (1,745,824) Total Available Fund Equity at June 30 $1,579,485 $3,466,256 $4,368,258 $3,973,497 $2,227,673 Conclusion:

FUND 1640 - PARK SLIF FUND
Unexpended fund balance is accumulated for large projects included in the fee study that continue to be required. No refunds required.

Fiscal Year
Park SLIF development fees are used to acquire land and construct the parks required by the Spring Lake Specific Plan. These parks include the neighborhood parks, central park and the Spring Lake share of the Community Sports Park.

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Storm Drain SLIF Fee Description
Storm Drain SLIF Development Fee Schedule
Category Basis Fee
Single Family Residential Unit 13,032 $
Multi-family Residential Unit 8,601 $
Non-Residential Sq Ft 9.95 $
Storm Drain SLIF Fund Collections & Expenditures
2020 2021 2022 2023 2024
Beginning Balance $ 3,124,690 $ (226,970) $ 452,718 $ 1,231,009 $ 3,023,356

REVENUES
SLIF Fees 3,140,159 2,571,586 1,098,060 1,864,731 1,994,429 Interest Earnings (275,973) (162,228) (93,913) -
Other Revenues
Total Revenue 2,864,186 2,409,358 1,004,148 1,864,731 1,994,429

EXPENDITURES
Program Title
0612 Spring Lake East Regional Pond Phase I - 45,761 20,115 667 - 1113 North Gibson Ponds Detention 31,069 - - - -
1721 North Regional Ponds and Pump Station 6,118,502 1,680,519 185,628 - - 1914 South Area Flowage Easement - - 15,318 68,373 13,412 2006 Storm Drain Outfall Channel - - - - 253,371
2407 South Canal Ditch Widening - - - - 428,325
9000 Force Account 66,275 3,391 4,795 3,344 20,587
Total Expenditures 6,215,846 1,729,671 225,856 72,384 715,695 Excess(deficiency) revenues over expenditures (3,351,660) 679,687 778,292 1,792,347 1,278,734 Total Available Fund Equity at June 30 $ (226,970) $ 452,718 $ 1,231,009 $ 3,023,356 $ 4,302,090 Revenues paid through Fee Credit use 2,688,092 $ 2,046,135 $ 945,930 $ 1,578,545 $ 1,587,341 $ Conclusion:

Note:
*Prior year numbers have been adusted to correct for beginning balances of fund equity and for investment earning not allocated before report was complete FUND 1681 - STORM DRAINAGE SLIF FUND
Unexpended fund balance is accumulated for large projects included in the fee study that continue to be required. No refunds required.

Advance funding of infrastructure through issuance of bonds and developer advances have paid for construction of most facilities funded in this category. Collection of "revenues" in this fund represent the use of fee credits earned from the previous advancement of cash.

Fiscal Year
Storm Drain SLIF development fees are used to purchase land and construct/improve drainage facilities required by and to accommodate growth in the Spring Lake Specific Plan.

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Road SLIF Fee Description
Road SLIF Development Fee Schedule
Category Basis Fee
Single Family Residential Unit $ 25,140
Multi-family Residential Unit $ 16,593
Non-Residential Sq Ft $ 19.17
Road SLIF Fund Collections & Expenditures
2020 2021 2022 2023 2024
Beginning Balance $ 9,252,850 $13,102,099 $ 5,336,217 $ 6,773,837 $ 8,736,949

REVENUES
SLIF Fees 6,057,907 4,961,019 2,134,765 3,574,184 3,847,448 Interest Earnings (259,162) (142,401) (77,349)
Other Revenues
Total Revenue 5,798,745 4,818,618 2,057,416 3,574,184 3,847,448

EXPENDITURES
Program Title
9000 Force Account 3,906 22,857 3,235 2,878 31,026
1909 CR25A (Meikle to Promenade) 115,064 1,716,359 - -
1910 Heritage Parkway Pedestrian Crossing - 161,811 - - 1913 Gibson Road Interchange Modification - 76,789 3,896 38,028 241,356 2005 SR113/CR25A Interchange Modifications 73,185 104,622 147,665 - 2405 CR25A (Parkland to Meikle) - - - 364 1,919,821
Developer Reimburseable Projects 1,757,341 10,502,062 465,000 1,569,802 5,946,280 Total Expenditures 1,949,496 12,584,501 619,796 1,611,072 8,138,483 Excess(deficiency) revenues over expenditures 3,849,249 (7,765,882) 1,437,620 1,963,112 (4,291,035) Total Available Fund Equity at June 30 $13,102,099 $ 5,336,217 $ 6,773,837 $ 8,736,949 $ 4,445,914 Revenues paid through Fee Credit use $ 4,129,234 $ 3,143,112 $ 1,453,062 $ 2,424,835 $ 2,438,349 Conclusion:

Note:
*Prior year numbers have been adusted to correct for beginning balances of fund equity and for investment earning not allocated before report was complete FUND 1682 - ROADS SLIF FUND
Unexpended fund balance is accumulated for large projects included in the fee study that continue to be required. No refunds required.

Road SLIF development fees are used to construct/improve roadways required by and to accommodate growth in the Spring Lake Specific Plan.

Fiscal Year
Advance funding of infrastructure through issuance of bonds and developer advances have paid for construction of most facilities funded in this category. Collection of "revenues" in this fund represent the use of fee credits earned from the previous advancement of cash.

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Water SLIF Fee Description
Water SLIF Development Fee Schedule
Category Basis Fee
Single Family Residential- Infill Unit 2,849 $
Multi-family Residential Unit 1,841 $
Non-Residential Sq Ft 2.13 $
Water SLIF Fund Collections & Expenditures
2020 2021 2022 2023 2024
Beginning Balance $ 2,111,655 $ 2,754,011 $ 3,289,594 $ 3,520,148 $ 3,922,517

REVENUES
SLIF Fees 672,358 550,674 238,309 402,369 434,773
Interest Earnings (30,002) (15,092) (7,755)
Other Revenues
Total Revenue 642,356 535,582 230,554 402,369 434,773

EXPENDITURES
Program Title
Total Expenditures - - - - -
Excess(deficiency) revenues over expenditures 642,356 535,582 230,554 402,369 434,773 Total Available Fund Equity at June 30 $ 2,754,011 $ 3,289,594 $ 3,520,148 $ 3,922,517 $ 4,357,290 Revenues paid through Fee Credit use 570,771 $ 434,463 $ 200,852 $ 335,177 $ 337,045 $ Conclusion:

Note:
*Prior year numbers have been adusted to correct for beginning balances of fund equity and for investment earning not allocated before report was complete FUND 1684 - WATER SLIF FUND
Unexpended fund balance is accumulated for large projects included in the fee study that continue to be required. No refunds required.

Fiscal Year
Water SLIF development fees are used to construct/improve water related facilities required by and to accommodate growth in the Spring Lake Specific Plan.

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Sewer SLIF Fee Description
Sewer SLIF Development Fee Schedule
Category Basis Fee
Single Family Residential- Infill Unit $ 3,672
Multi-family Residential Unit $ 2,810
Non-Residential Sq Ft $ 2.74
Sewer SLIF Fund Collections & Expenditures
2020 2021 2022 2023 2024
Beginning Balance $(1,425,915) $ (598,758) $ 40,379 $ 358,217 $ 905,698

REVENUES
SLIF Fees 866,478 709,714 328,960 547,481 574,178
Interest Earnings (39,320) (21,515) (11,122)
Other Revenues
Total Revenue 827,158 688,200 317,838 547,481 574,178

EXPENDITURES
Program Title
9000 Force Account - 21,222
2110 Spring Lake Sewer Pump Station - 27,840
Total Expenditures - 49,063 - - -
Excess(deficiency) revenues over expenditures 827,158 639,137 317,838 547,481 574,178 Total Available Fund Equity at June 30 $ (598,758) $ 40,379 $ 358,217 $ 905,698 $1,479,876 Revenues paid through Fee Credit use $ 889,178 $ 676,829 $ 312,899 $ 522,158 $ 525,068 Conclusion:

Note:
*Prior year numbers have been adusted to correct for beginning balances of fund equity and for investment earning not allocated before report was complete Wastewater SLIF development fees are used to construct/improve sewer related facilities required by and to accommodate growth in the Spring Lake Specific Plan.

FUND 1685 - SEWER SLIF FUND
Fiscal Year
Unexpended fund balance is accumulated for large projects included in the fee study that continue to be required. No refunds required.

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Fire SLIF Fee Description
Fire SLIF Development Fee Schedule
Category Basis Fee
Single Family Residential- Infill Unit $ 1,048
Multi-family Residential Unit $ 692
Non-Residential Sq Ft $ 0.80
Fire SLIF Fund Collections & Expenditures
2020 2021 2022 2023 2024
Beginning Balance $ 358,446 $ 620,640 $ 872,728 $ 967,301 $1,107,949

REVENUES
SLIF Fees 250,419 243,190 88,570 140,648 156,233
Interest Earnings 11,775 8,898 6,003
Other Revenues
Total Revenue 262,194 252,088 94,572 140,648 156,233

EXPENDITURES
Program Title
Total Expenditures - - - - -
Excess(deficiency) revenues over expenditures 262,194 252,088 94,572 140,648 156,233 Total Available Fund Equity at June 30 $ 620,640 $ 872,728 $ 967,301 $1,107,949 $1,264,182 Conclusion:

FUND 1660 - FIRE SLIF FUND
Fire SLIF development fees are used to construct additional fire station facilities needed to provide service to the new growth area.

Unexpended fund balance is accumulated for large projects included in the fee study that continue to be required. No refunds required.

Fiscal Year

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: December 3, 2024
ITEM #: F.5
SUBJECT: Job Descriptions - New Treatment Plant Mechanic Operator in Training and Revised Treatment Plant
Mechanic
Recommendation for Action: Staff recommends that the City Council approve the job description for the new classification of Treatment Plant Mechanic Operator in Training (OIT), set the pay for this classification at Range 52, and approve changes to the existing Treatment Plant Mechanic job description.

Staff Contact:

Sheila McShane, Human Resources Manager, (530) 661-5807, [email protected] Fiscal Impact:

The position was authorized and funded in the fiscal year 2024/25 budget. No additional fiscal impact from approving this item.

Discussion:

Due to the retirement of a long-term City employee, as well as changes in certain State required testing, staff have identified the need to update the current Treatment Plant Mechanic job description, and to add a new classification for the apprentice level Operator in Training (OIT).

The California State Water Resources Control Board has modified the testing and experience requirements to receive certain certifications necessary to work at the City’s Water Pollution Control Facility. All Treatment Plant Mechanics must obtain a Grade I Wastewater Treatment Plant Operator certification. To meet the requirements to test for this certification, candidates must have experience working in a treatment plant or similar environment.

Because the pool of candidates that have direct experience working in a treatment plant is limited, staff recommends adding a classification of Treatment Plant Mechanic Operator in Training (OIT) to the job description. By adding the OIT to the job description, the City can recruit candidates that can be trained at our facility, who will then take the State test to receive the required certification. This new job classification is paid 5 % less than the Treatment Plant Mechanic and a successful OIT can advance to Treatment Plant Mechanic upon receiving the requisite certifications and work experience.

The proposed Treatment Plant Mechanic OIT will be a part of the Woodland City Employees’ Association (WCEA) and is proposed to be paid at range 52 on the City’s Salary Schedule.

Conclusion:

Staff recommends that the City Council approve the job description for the new classification of Treatment Plant Mechanic Operator in Training (OIT), set the pay for this classification at Range 52, and approve changes to the existing Treatment Plant Mechanic job description.

Prepared by: Sheila McShane, Human Resources Manager

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Reviewed by: Kim McKinney, Administrative Services Director Attachments:

1. Job Description - Treatment Plant Mechanic and OIT

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Treatment Plant Mechanic/OIT
Treatment Plant Mechanic
December 2024

TREATMENT PLANT MECHANIC OPERATOR IN TRAINING (OIT)/

TREATMENT PLANT MECHANIC

DEFINITION
To perform a variety of skilled tasks necessary to maintain the equipment and structures of the Water Pollution Control Facility.

SUPERVISION RECEIVED AND EXERCISED
Immediate supervision is provided by the Treatment Plant Superintendent or designee. Technical or functional supervision is also provided by higher level Water Pollution Control Operator or Mechanic(s). The Treatment Plant Mechanic Operator in Training (OIT) position is an apprentice position requiring more oversight. The Treatment Plant Mechanic is the journey level position and may require lead responsibilities over less experienced personnel such as temporary workers or OIT.

EXAMPLES OF DUTIES
The following are typical illustrations of duties encompassed by the job series but are not an allinclusive or limiting list.

ESSENTIAL JOB FUNCTIONS
• Performs a variety of preventative maintenance on equipment and facilities to include lubricating, cleaning, and painting.
• Performs corrective maintenance on plant equipment and process systems such as parts replacement, equipment changes, and cleaning of tanks and basins. • Maintains equipment and structures on remote sites, including pumps, wet wells, and lift stations, which may require the use of self-contained breathing apparatus. • Maintains accurate maintenance and repair records.
• Prepares specifications and procures parts and equipment. • Evaluates the cost effectiveness of repair versus replacement. • Regular, predictable, consistent and timely attendance is an essential function of the position, in that employee must be present to work on facilities and equipment impacting the public’s health and safety.

OTHER JOB FUNCTIONS
Follow all safety precautions and regulations. Work weekends and holidays assigned.

Assignments will require employees to be “On Call” as needed. Perform related duties as assigned.

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QUALIFICATIONS
Knowledge of:
• Maintenance of pumps, motors, piping and control systems found in wastewater treatment plants and related facilities.
• Mechanical, electrical and hydraulic principles.
• Operation of wastewater or water treatment plant equipment and facilities desirable for Treatment Plant Mechanic OIT required for the Treatment Plant Mechanic appointment. • Must follow Safe work practices.

Ability to:
• Operate and perform maintenance work on wastewater equipment. • Diagnose and repair mechanical problems.
• Work independently in the absence of specific instructions. • Maintain accurate records.
• Communicate effectively and follow oral and written directions. • Work effectively with co-workers and supervisors.

Minimum Education and Experience:

Treatment Plant Mechanic OIT (Operator in Training)
Education:

High School diploma or equivalent.

Experience:

One (1) year experience in the maintenance of pumps, motors, piping and wastewater or water treatment plant operations, or other relevant work experience, such as equipment manufacturing or industrial maintenance work.

Licenses and Certificates:
• Required upon hire, possession of a valid California Driver's license. • A current OIT/Grade I Wastewater Treatment Plant Operators certificate, issued by the California State Water Resources Control Board, must be obtained within three (3) months of hire.
• Possession of Grade I CWEA Mechanical Technologist certificate and Grade I Wastewater Treatment Plant Operator certificate, are required prior to permanent appointment.

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Treatment Plant Mechanic
Experience:

Two (2) years’ experience in the maintenance of pumps, motors, piping and wastewater or water treatment plant operations, or other relevant work experience, such as equipment manufacturing or industrial maintenance work.

Licenses and Certificates:

Required upon hire:
• Possession of a valid California Driver's license; and • Possession of a current Grade I Wastewater Treatment Plant Operators certificate, issued by the California State Water Resources Control Board; and • Possession of Grade I CWEA Mechanical Technologist certificate

ADA COMPLIANCE
Physical Ability: Positions in this class typically require: climbing, balancing, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, talking, hearing, seeing, and repetitive motions.

Very Heavy Work: Exerting in excess of 100 pounds of force occasionally, and/or in excess of 50 pounds of force frequently, and/or in excess of 20 pounds of force constantly to move objects.

Other Requirements:

Sensory Requirements: Requires the ability to recognize and identify similarities and differences between shade, degree or value of shapes, sounds, forms, textures or physical appearance associated with objects and people.

Environmental Factors: May be subjected to moving mechanical parts, electrical currents, vibrations, fumes, odors, dusts, gases, poor ventilation, chemicals, oils, extreme temperatures, workspace restrictions, intense noises, and environmental dangers.

Council Action: December 2024

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: December 3, 2024
ITEM #: F.6
SUBJECT: Appointment of Member to the Planning Commission Recommendation for Action: Staff recommends that the City Council appoint John Murphy as a member of the Planning Commission.

Staff Contact:

Erika Bumgardner, Deputy Director of Community Development, (530) 661-5886, [email protected]
Sarah Lansburgh, CMC, City Clerk, (530) 661-5806, [email protected] Background:

After thirteen years of consecutive service on the Woodland Planning Commission, member Chris Holt resigned, effective immediately, on November 21, 2024, with an announcement to his fellow commissioners at the close of the Planning Commission meeting. This created a vacancy on the Committee's seven-person roster. To fill this vacancy, the advisory body Council subcommittee of Mayor Tania Garcia-Cadena and Mayor Pro Tempore Rich Lansburgh recommended John Murphy for the open spot. Mr. Murphy recently applied to serve on the Planning Commission during the last round of advisory recruitment and has been identified as a strong candidate for this position.

At this time, staff requests that the City Council appoint John Murphy as a member of the Planning Commission for the remainder of Mr. Holt's current term, which ends on June 30, 2025.

Attachments:

1. PC_Murphy - New appointment

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: December 3, 2024
ITEM #: F.7
SUBJECT: Waiver of Second Reading and Adoption of
Ordinance No. ____, Amending the Construction and
Demolition Debris Recycling Ordinance
Recommendation for Action: Staff recommends that the City Council waive the second reading and adopt Ordinance No. _____, to amend Chapter 13.40 to Title 13 of the Woodland Municipal Code relating to Construction and Demolition Debris Recycling and Diversion.

Staff Contact:

Rosie Ledesma, Environmental Resources Program Manager, (530) 661- 2059, [email protected]
Fiscal Impact:

There is no General Fund impact.

Background:

At the November 19, 2024, City Council meeting, the City Council voted to introduce and waive the first reading of Ordinance No. ____ following a presentation by Environmental Resources Program Manager Rosie Ledesma. The presentation consisted of the proposed amendments to Title 13, Chapter 13.40 of the Woodland Municipal code. Should Council choose to waive the second reading and adopt Ordinance No. ____ at tonight’s meeting, the Ordinance would be effective January 2, 2025, thirty days from the second reading.

Conclusion:

Staff recommends that the City Council waive the second reading and adopt Ordinance No. _____, to amend Chapter 13.40 to Title 13 of the Woodland Municipal Code relating to Construction and Demolition Debris Recycling and Diversion.

Prepared by: Emily Jackson, Conservation Coordinator
Prepared by: Rosie Ledesma, Environmental Resources Program Manager Attachments:

1. Proposed Ordinance - Revision to C&D Ch 13.40_2nd Reading

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1 ORDINANCE NO. ____

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WOODLAND AMENDING CHAPTER 13.40 OF TITLE 13 OF THE WOODLAND MUNICIPAL CODE RELATING TO

CONSTRUCTION AND DEMOLITION DEBRIS RECYCLING AND DIVERSION WHEREAS, the City of Woodland, California (“City”) is a municipal corporation, duly organized under the constitution and laws of the State of California; and WHEREAS, the California Green Building Standards Code (California Code of Regulations, Title 24, Part 11) requires all jurisdictions within California to recycle or reuse sixty-five percent (65%) of nonhazardous construction and demolition waste for applicable residential and non-residential projects; and WHEREAS, the City Council desires to amend Chapter 13.40 of the Woodland Municipal Code relating to construction and demolition debris recycling and diversion to increase the amount of construction and demolition debris diverted from landfills; and
WHEREAS, the City desires to increase the deposit amount an applicant for a building or demolition project (herein referred to as a “Permit Holder”) must place prior to receiving the permit to encourage Permit Holders to recycle and divert as much construction and demolition debris as possible in order to receive their deposit back; and
WHEREAS, the City desires to encourage deconstruction of existing structures to increase diversion efforts; and
WHEREAS, the amendments to the Woodland Municipal Code which are enacted by the adoption of this Ordinance are described in the council agenda statement and staff report accompanying this Ordinance.

NOW, THEREFORE, the City Council of the City of Woodland does ordain as follows:

SECTION 1. Recitals. The Recitals set forth above are true and correct and are incorporated into this Ordinance.

SECTION 2. Amendments to Chapter 13.40. Chapter 13.40 of Title 13 of the Woodland Municipal Code is hereby is hereby amended as provided in Exhibit “A”, attached hereto and incorporated herein by reference.

SECTION 3. California Environmental Quality Act (CEQA). The City Council finds that this Ordinance is not subject to the California Environmental Quality Act (“CEQA”) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the State CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. Further, if the activity is deemed a project this City Council finds that this Ordinance is exempt pursuant to Section 15061(b)(3) of the State CEQA Guidelines.

SECTION 4. Severability. If any provision, clause, sentence or paragraph of this chapter or the application thereof to any person or circumstances shall be held invalid, such invalidity shall not affect the other provisions of this chapter which can be given effect without the invalid provision or application, and to this end the provisions of this chapter are declared to be severable.

SECTION 5. Effective Date. The City Clerk shall certify to the adoption of this ordinance and shall cause a summary thereof to be published in a newspaper of general circulation at least five (5) days prior to the

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2 meeting at which the proposed ordinance is to be adopted and shall post a certified copy of the proposed ordinance in the office of the City Clerk, and within fifteen (15) days of its adoption, shall cause a summary of it to be published, including the vote for and against the same, and shall post a certified copy of the adopted ordinance in the office of the City Clerk, in accordance with California Government Code Section 36933. This ordinance shall go into effect and be in full force and operation from and after thirty (30) days after its final passage and adoption.

INTRODUCED at a regular meeting of the City Council of the City of Woodland, California on the 19th day of November, 2024, and PASSED, APPROVED, AND ADOPTED by the City Council of the City of Woodland at a regular meeting held on the 3rd day of December, 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Tania Garcia-Cadena, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ ______________________________ Sarah Lansburgh, CMC, City Clerk Ethan Walsh, City Attorney

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3 EXHIBIT A
Chapter 13.40
Chapter 13.40. CONSTRUCTION AND DEMOLITION DEBRIS RECYCLING AND DIVERSION

13.40.010 Definitions.

Unless otherwise indicated, the following definitions shall apply to all provisions of this chapter:
“Administrative fee” means a non-refundable fee submitted by the Permit Holder to the City as described in Section 13.40.070. This fee shall be deposited in the City’s solid waste fund to cover costs associated with this chapter.
“Compliance official” means the staff person(s) designated by the City Manager authorized and responsible for implementing this chapter.
“Construction” means the building of any facility or structure or any portion thereof, including any tenant improvements, to an existing facility or structure.
“Construction and demolition debris” means discarded materials generally not considered water soluble and non-hazardous in nature resulting from construction or destruction of a structure as part of a construction or demolition project or from the renovation of a structure and/or landscaping, including, but not limited to:

1. Masonry building materials including all products generally used in construction including, but not limited to, asphalt, concrete, rock, stone, mortar, and brick;

2. Wood materials including any and all dimensional lumber, fencing or construction wood that is not chemically treated, creosoted, contaminated, or painted;

3. Metals including all metal scrap such as, but not limited to, pipes, siding, window frames, door frames, and fences;

4. Clean cardboard, paper, plastic, wood, and metal scraps from any construction project;

5. Other non-hazardous wastes that are generated at construction or demolition projects provided such amounts are consistent with best management practices of the industry. “Demolition” means the decimating, razing, tearing down or wrecking of any facility, structure, pavement or building, whether in whole or in part, whether interior or exterior. "Deconstruction" means the systematic and careful dismantling of a structure, typically in the opposite order it was constructed, in order to maximize the salvage of materials and parts for reuse and recycling. “Deposit” means a cash dollar amount provided to the City at the time of submitting the Waste Reduction and Recycling (WRR) Plan or permit issuance. Refunds of the deposit (without interest) are dependent on the level of compliance with this chapter as described in Section 13.40.090. Forfeited deposits shall be deposited in the City’s solid waste fund and will be used to implement the City’s recycling program. “Divert” means to use material for any purpose other than disposal in a landfill. “Excavated soil and land clearing debris” means soils, trees, stumps, rocks and associated vegetation resulting primarily from land clearing.
“Permit Holder” means the Property Owners (including Corporations), California Licensed Contractors, and Agents of either Owners or Contractors who are allowed to be issued a permit per California Health and Safety

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4 Code sections 19825 and 19826, that applies to the City for the applicable permits to undertake any construction or demolition project within the City.
“Project” shall have the meaning set forth in Section 13.40.020 of this chapter. “Project site” means a lot or parcel where demolition, construction, addition, or alteration is proposed. In the case of a residential subdivision under construction, “project site” means the parcels proposed for development in a particular phase by a homebuilder.
“Proof of diversion” means all weight slips for any self-hauled trash and recycling loads and materials donated for reuse and/or a diversion report from the franchised hauler, as applicable. “Recycling” means the process of collecting, sorting, cleansing, treating, and reconstituting materials that would otherwise become solid waste, and returning them to the economic mainstream in the form of raw material for new, reused, or reconstituted products which meet the quality standards necessary to be used in the marketplace. “Renovation” means any change, addition, or modification in an existing structure. “Reuse” means further or repeated use of construction or demolition debris, including salvageable materials such as wallboard, doors, windows, fixtures, toilets, sinks, bath tubs, and appliances. “Self-haul” means a waste generator transporting its own waste and/or recyclable materials rather than contracting with an authorized contractor or an alternative recycler for that service. “Universal waste” means electronic devices, batteries, electric lamps, mercury-containing equipment, cathode ray tubes (CRTs), CRT glass, non-empty aerosol cans and other items or materials categorized as universal waste by the California Department of Toxic Substances Control. “Waste Reduction and Recycling Plan” or “WRR Plan” means a completed City-provided form submitted before the issuance of a building and/or demolition permit, approved by the compliance official for the purpose of compliance with this chapter.
“Waste Reduction and Recycling Report” or “WRR Report” means a completed City-provided form submitted upon request or after demolition or construction, as a precedent to final inspection and issuance of any certificate of occupancy, approved by the compliance official for the purpose of compliance with this chapter.

13.40.020 Applicability of chapter.

Projects subject to the requirements of this chapter include any project which consists of one or more of the following, unless exempted as specified in Section 13.40.030:

A. Demolition of a building or structure, or a portion thereof, whenever a building permit is required; B. Construction of a new commercial, industrial, or institutional building or structure whenever a building permit is required;
C. Construction of a new residential building or structure whenever a building permit is required; D. Addition or alteration of a commercial, industrial, or institutional building or structure whenever a building permit is required;
E. Addition or alteration of existing residential buildings or structures where the addition or alteration increases the building’s conditioned area, volume, or size.

13.40.030 Exemptions.

The following projects shall not be subject to the provisions of this chapter:

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5 A. Addition or alteration of residential buildings where the addition or alteration does not increase the building’s conditioned area, volume or size;
B. Addition or alteration of a commercial, industrial, or institutional building if a building permit is not required for work;
C. Emergency work (demolition, construction, addition, or alteration performed in conjunction with an emergency or a building/structure deemed substandard by the California Building Code through the Chief Building Official);
D. A project contaminated by hazardous substances or waste as defined by State or Federal law; E. Residential projects three stories or less that generate or are anticipated to generate a total combined weight of construction and demolition waste disposed of in landfills, which do not exceed 3.4 pounds per square foot of the building area, provided that Permit Holders shall retain information documenting eligibility for this exemption for a period of three years which shall be provided to the City upon request;
F. Residential projects four stories or more or nonresidential projects that generate or are anticipated to generate a total combined weight of construction and demolition waste disposed of in landfills, which do not exceed two pounds per square foot of the building area, provided that Permit Holders shall retain information documenting eligibility for this exemption for a period of three years which shall be provided to the City upon request.

In addition to the exemptions listed above, the type and scope of projects exempt from the provisions of this chapter are subject to change based on the requirements of the current California Green Building Standards Code.

13.40.040 Diversion requirements.

A. Sixty-five percent (or current C&D diversion requirement set forth in the California Green Building Standards Code, whichever is more stringent) of construction and demolition debris generated from every applicable project shall be diverted from landfills by using recycling, reuse, and diversion programs. Separate calculations and reports will be required for the construction and demolition portions of projects that involve both activities. The City’s current C&D diversion requirement shall be specified on the WRR Plan, WRR Report, and the City website.

B. One hundred percent of excavated soil and land clearing debris generated from every applicable nonresidential construction, remodeling, or demolition project shall be diverted from going to landfills by using recycling, reuse, and diversion programs. However, excavated soil and land clearing debris shall not be reused if it is contaminated by disease or pest infestation. This diversion requirement shall extend to every applicable residential construction, remodeling, or demolition project if required by the California Green Building Standards Code.

C. Universal waste items present at every applicable construction, remodeling, or demolition project shall be disposed of properly and diverted from landfills. A list of prohibited universal waste items shall be included in the construction documents for the applicable project. The Permit Holder shall verify compliance with this subsection in its proof of diversion under Section 13.40.090.

13.40.050 Deconstruction.

In preparing the WRR Plan, Permit Holders for permits involving the demolition of all or part of an existing structure shall consider deconstruction, to the maximum extent feasible, and shall make the materials generated thereby available for salvage prior to being transported for disposal in a landfill or transformation facility.

13.40.060 Information required before issuance of building or demolition permit.

A. Submittal of WRR Plan. Every Permit Holder shall submit a WRR Plan completed by the person responsible for managing the waste and recycling for each project as provided by the City as a

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6 requirement of the building or demolition permit process. The plan shall be submitted as part of the building permit application packet. The WRR Plan can cover multiple building permits for projects that are occurring at the same time, by the same Permit Holder, on the same project site. Separate WRR Plans must be submitted for each batch of building permits requested. The Permit Holder must provide information on the form that identifies project information and materials to be recycled and/or disposed of and facilities or service providers to be used, whether construction and demolition debris will be sorted on-site (source-separated) or bulk mixed (single stream), methods to reduce the amount of construction and demolition debris generated, and whether the amount of construction and demolition debris will be calculated by weight or volume. The WRR Plan, administrative fee and deposit for each requested building or demolition permit must be submitted before the permit may be issued. Solid waste and construction and demolition debris can only be self-hauled or collected and transported by the City’s franchise solid waste hauler as described in Sections 13.08.030, 13.08.040 and 13.36.030(A)(3).

B. Approval of WRR Plan. Notwithstanding any other provisions of this chapter, no building or demolition permit shall be issued for any project as defined in Section 13.40.020 unless and until the compliance official has approved the WRR Plan. The compliance official shall only approve a WRR Plan if he or she determines that it contains all of the information set forth in subsection A of this section. If the compliance official determines that all of the above conditions have been met, he or she shall mark the WRR Plan “approved,” return a copy of the plan to the Permit Holder, and notify the Community Development Department that it has been approved.

C. Denial of WRR Plan. If the compliance official determines that the WRR Plan is incomplete, he or she shall return it to the Permit Holder marked “incomplete, further explanation required.” The Permit Holder must then submit additional information before the WRR Plan can be reviewed and the building or demolition permit issued.

13.40.070 Administrative fee.

A non-refundable administrative fee will be charged for each building or demolition permit in an amount as may be established by City Council resolution to cover the cost for all City expenses incurred in administering this chapter.

13.40.080 Deposits.

Each Permit Holder for a covered project shall submit a deposit calculated at three percent of the estimated total project valuation. Permits without a valid estimated total project valuation shall submit a deposit calculated at $0.25 per square foot of the project area. The deposits shall be a minimum of $500 and not exceed $15,000 per covered project. Permits may not be issued until the deposit is paid. The terms of receiving a refund of the deposit are described in Section 13.40.100.

13.40.090 Compliance with diversion requirements.

A. Inspection Authority. During demolition or construction, the compliance official may inspect project sites to determine compliance with the WRR Plan. When the Permit Holder has received a determination of non-compliance or good faith effort to comply on previous projects subject to this chapter, or upon the City’s request, the Permit Holder may be required to submit additional proof of diversion on a scheduled basis. The Permit Holder, if requested, must supply proof of diversion within five business days. Failure to comply with the WRR Plan or the submittal of requested proof of diversion during construction or demolition may be grounds for issuance of a “stop work” order and/or issuance of administrative citations. Each day that the Permit Holder fails to comply with the requirements of this section constitutes a separate offense.

B. WRR Report. Recyclables must be diverted from the landfill in order to meet the requirements of this chapter. WRR Reports are to be submitted after all construction debris are recycled or disposed of as a precedent to final inspection and certificate of occupancy.

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7 WRR Reports must include proof of diversion for the entirety of the project and all debris generated.

The required paperwork for the WRR Report includes:

1. Submittal of a completed City-provided WRR Report;

2. Receipts from the vendor or facility which collected or received each material showing the actual weight or volume of that material (recyclables and solid waste). Each receipt must clearly state the project title and date. If the receipt provides information for multiple projects, the project titles and the amounts of material for each project must be clearly identified;

3. Weight slips, photos or proof of material salvaged or reused in current project with estimated tonnage and/or anticipated reuse. Each receipt or photo must clearly state the project title and date. If the receipt provides information for multiple projects, the project titles and the amounts of material for each project must be clearly identified;

4. Any additional information needed to support a determination of compliance or noncompliance.

If a project involves both demolition and construction, the report and documentation for the demolition project must be submitted and approved by the compliance official before issuance of a building permit for the construction project.

Permit Holders with expired permits will have 30 days to respond to requests regarding the status of their project. Failure to respond will deem the project non-compliant. A new WRR Plan and deposit will be required for reopened permits.

13.40.100 Compliance determination.

Determination of Compliance and Refund of Deposit. The compliance official shall review the end of project WRR Report within 30 calendar days and determine whether the Permit Holder has complied with the diversion requirement, as follows:

A. Full Compliance. The compliance official will notify the Permit Holder and Community Development Department if they determine that the diversion requirements have been met. The deposit shall be returned to the payee, without interest, through the original payment method within 30 calendar days of the compliance determination.

B. Good Faith Effort to Comply. If the compliance official determines that the diversion requirement has not been achieved, he or she shall determine on a case-by-case basis whether the Permit Holder has made a good faith effort to comply with this chapter. In making this determination, the compliance official shall consider the availability of markets for the construction debris landfilled, the size of the project, and the documented efforts of the Permit Holder to divert construction debris. The Permit Holder and Community Development Department will be notified if this determination is made. A partial (50%) refund of the deposit will be issued to Permit Holders receiving a “good faith effort to comply.” The partial refund will be issued within 30 calendar days of the compliance determination.

C. Noncompliance. If the compliance official determines that the Permit Holder has not made a good faith effort to comply with this chapter no refund will be issued. The deposit shall be forfeited entirely for failure to comply with the requirements of this chapter. Any deposit that is forfeited shall be deposited in the solid waste fund and will be used to implement the City’s recycling program. Permit Holders that have previously received a “noncompliance” determination will be required to post a deposit that is five percent of the total project cost for the Permit Holder’s next five consecutive projects (not to exceed $25,000.00 for each project) following the noncompliance determination. Upon the compliance official’s determination that the applicant has complied with this chapter for the five projects, the applicant shall not be required to comply with the five percent deposit provision (and will only be subject to the three percent deposit requirement in this Section 13.40.080), unless a new violation of this chapter has occurred.

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8 Projects that have been constructed without an approved WRR Plan shall be deemed non-compliant and subject to a penalty equal to three percent of the estimated total project valuation. Permit Holders who have both previously constructed a project without an approved WRR Plan and previously received a determination of noncompliance shall be subject to a penalty equal to five percent of the estimated total project valuation. Funds received from penalties and fines shall be used to implement the City’s recycling program and deposited in the solid waste fund.

13.40.110 Appeal.

Within 30 days of written notification of a determination of noncompliance or good faith effort to comply, the Permit Holder has the right to meet with the City Manager, and/or designee, to review the items cited in the written notice and provide any additional evidence to support compliance. Within 15 days of such meeting, the City Manager, and/or designee, will make a final, written determination of compliance based on the reviews of additional evidence, together with the original WRR Report and proof of diversion. The City Manager, and/or designee, will send a copy of the final, written determinations, including reasons for a noncompliance determination, if any, to the Permit Holder. The City Manager’s decision is final.

13.40.120 Severability.

If any section, subsection, sentence, clause or phrase of this chapter is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this chapter. The City Council declares that it would have adopted this chapter, including every section, subsection, sentence, clause and phrase, irrespective of whether one or more sections, subsections, sentences, clauses or phrases is held invalid.

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: December 3, 2024
ITEM #: F.8
SUBJECT: Final Acceptance and Notice of Completion for
Pacific Flyway Pond Enhancement Project, CIP 24-
10 Recommendation for Action: Staff recommends that the City Council adopt Resolution No. _____, (1) Reallocating $46,250 of Spring Lake Infrastructure – Roads funding (Fund Code 682) from the County Road 25A (Parkland Ave. to Miekle Ave.) Improvement Project, CIP 24-05, to the Pacific Flyway Pond Enhancement Project, CIP 24-10, bringing the total Project budget to $2,118,250; (2) Authorizing a $32,370.39 increase to the construction contract contingency, bringing the total contract contingency to $85,845.39; and (3) Accepting the construction contract with RJ Gordon Construction, Inc., as complete and authorizing the City Clerk to file a Notice of Completion.

Staff Contact:

Mark Miller, Associate Engineer - (530) 661-5968; [email protected] Fiscal Impact:

The total budget of $2,072,000 of Sewer Enterprise Funds (Fund 220) for the Pacific Flyway Pond Enhancement Project, CIP 24-10, (the “Project”) was approved by City Council Resolution No. 8198 on February 6, 2024. The total project budget includes $1,672,000 in grant funds from the State of California Wildlife Conservation Board and $400,000 in local match Sewer Enterprise funds from the WPCF Treatment Plant Biosolids Project, CIP 10-11. The current project budget includes the construction contract, a construction contingency equal to 15% of the base bid amount, construction inspection, engineering design and project management. The State grant program will reimburse the City for project expenses which will repay the Sewer Enterprise Fund as the Project progresses.

The reallocation of $46,250 from the County Road 25A (Parkland Ave to Miekle Ave) Improvement Project, CIP 24-05 is needed to reimburse the Pacific Flyway Pond Project for additional soil hauling.

There is no impact to the City’s General Fund.

Background:

The Pacific Flyway Pond site was previously used as part of the wastewater treatment process for several decades until around 1989. The pond site was removed from the treatment process and abandoned between 1989 and 2010. The site was further excavated in 2012 to provide fill for the Woodland-Davis Clean Water Agency (“WDCWA”) Regional Water Treatment Facility. Subsequently, the pond site was removed from the National Pollution Discharge Elimination System (NPDES) permit for the Water Pollution Control Facility (WPCF). In 2019, the pond site was converted to become a regional 90-acre storm water detention facility with the purpose of reducing peak storm drainage flows and improving storm water quality. Landscaping and erosion mitigation work was not included in the earlier site projects other than wetland plantings along a portion of the southern edge of the pond. Consequently, the banks of the pond experienced significant erosion and required increased maintenance to preserve the pond’s function and to repair the damage that has already occurred. This project repaired the erosion damage and essentially completes the conversion of the site to a regional migratory bird habitat and regional storm water detention pond.

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Construction of the Pacific Flyway Pond Enhancement Project involved the creation of two islands with approximately three acres in total surface area for bird habitat and to reduce wave development.

The islands were built in the middle of the pond to minimize wind-driven wave erosion, effectively halving the fetch distance which influences wave formation. Also included in the Project was earthwork at three separate bank areas where erosion was significant. Repairs at two of the three banks involved only earth-grading to restore the slopes of the pond, but one erosion repair area at the northwest corner of the pond involved both earth-grading and bank-armoring with rock slope protection. Access and land area available for repairs at this northwest bank is constrained by the nearby WDCWA Regional Water Treatment Facility and thus required an additional effort to protect.

The Project has CEQA coverage under Addendum 2 of the WDCWA EIR. This Addendum covered excavation of the pond site to provide fill material for the Regional Water Treatment Facility and covered conversion of the site to a regional storm water detention pond. A 2013 agreement between the City and WDCWA stipulates that the City is responsible for establishing and maintaining the final vegetation in the pond.

This project is one of several in our area designed to improve habitat for migratory birds and is essentially an Engineering With Nature approach to pond management. The Pacific Flyway Pond has recently become popular with migratory birds and the adjacent upland Pond 9 hosted a colony of approximately 5,000 Tricolored Blackbirds in 2020. Tricolored Blackbirds are a threatened species pursuant to the California Endangered Species Act of 1984 and UC Davis has documented their presence on the site over the past few years, including a colony of 7,000 Tricolored Blackbirds which nested at Pond 9 in 2024. The Pacific Flyway Pond itself has also been documented to host several thousand migratory birds during their migration seasons and more than fifty species daily.

On May 2, 2023, the City Council approved Resolution No. 8060 in support of a Wildlife Conservation Board grant application for enhancements at the Pacific Flyway Pond. The Wildlife Conservation Board then approved the grant in the amount of $1,672,000 to establish landscaping and construct habitat for migratory birds and shorebirds and to facilitate ongoing operation and maintenance of the pond site. Council also approved Resolution No. 8198 on February 6, 2024, which created a Capital Improvement Project for the pond enhancements and approved a Memorandum of Understanding with the Yolo County Resource Conservation District (“District”) for Project reporting, landscaping, habitat restoration, monitoring, outreach and education. The District’s work has commenced and will continue after completion of the CIP 24-10 construction phase.

Work in the construction contract with RJ Gordon Construction, Inc., is now complete and the site has largely been turned over to the Yolo County Resource Conservation District to continue landscape restoration work. The District’s restoration and vegetation maintenance will continue at the Pacific Flyway Pond until June 2027.

Discussion:

One change order for CIP 24-10 has been executed to date in the amount of $39,595.39. This change order compensated the contractor for the following scope changes: accelerated dewatering to ensure the pond work was completed before the rain season began, excavation of a separation trench to contain tule growth in the southeast corner of the pond, and additional area to be hydroseeded and stabilized at the borrow site where suitable island fill material was sourced. The final change order that remains to be executed in the amount of $46,250 will compensate the contractor for off-haul, disposal and grading of excess soil material generated by the County Road 25A (Parkland Ave to Miekle Ave) Improvement Project, CIP 24-05. The material was delivered to the site as preliminary work for both CIP 24-05 and CIP 24-10, but approximately half of the delivered material was suitable for utilization by CIP 24-10. The other half did not meet project specifications and was required to be removed. Additional funding is being transferred to CIP 24-10 from CIP 24-05

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to pay for this work. The final total change order amount of $85,846.39 is $32,370.39 more than the authorized construction contract contingency. A breakdown of contract and project expenditures is enumerated in the table below:

Construction Contract $645,030
Construction Contract Change Orders
(Construction Contingency)
$85,846
Total Construction Contract Cost $730,876
Grant Acquisition, Project Design Engineering
and Construction Management Staff Time
$289,940
Yolo County Resource Conservation District
Contract
$1,097,434
Total Project Cost $2,118,250
Currently Authorized Project Budget $2,072,000
Staff provided the engineering design, bidding, inspection and project management for the Pacific Flyway Pond Enhancements.

The construction contract is among the first phases of work on the Project. The Yolo County Resource Conservation District has commenced work on the next phase (landscape restoration) and will continue with the vegetation management and the outreach and education phases.

Conclusion:

Staff recommends that the City Council adopt Resolution No. _____, (1) Reallocating $46,250 of Spring Lake Infrastructure – Roads funding (Fund Code 682) from the County Road 25A (Parkland Ave. to Miekle Ave.) Improvement Project, CIP 24-05, to the Pacific Flyway Pond Enhancement Project, CIP 24-10, bringing the total Project budget to $2,118,250; (2) Authorizing a $32,370.39 increase to the construction contract contingency, bringing the total contract contingency to $85,845.39; and (3) Accepting the construction contract with RJ Gordon Construction, Inc., as complete and authorizing the City Clerk to file a Notice of Completion.

Prepared by: Mark Miller, Associate Engineer
Reviewed by: Tim Busch, Principal Utilities Civil Engineer Brent Meyer, City Engineer/ CDD Director
Attachments:

1. Proposed Resolution - Final Acceptance Flyway Pond Enhancement, CIP 24-10

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RESOLUTION NO. ___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

ACCEPTING THE PACIFIC FLYWAY POND ENHANCEMENT PROJECT,
CIP 24-10, CONSTRUCTION CONTRACT AS COMPLETE AND AUTHORIZING

THE CITY CLERK TO FILE A NOTICE OF COMPLETION
WHEREAS, the City Council adopted Resolution 8359 on July 16, 2024, to execute a construction contract with RJ Gordon Construction, Inc. (“RJ Gordon”) in the amount of $645,030 and to approve a construction contingency of up to $53,475 for the Pacific Flyway Pond Enhancement Project, CIP 24-10 (the “Project”); and
WHEREAS, construction of the Project began on September 1, 2024, and was completed on November 19, 2024; and
WHEREAS, one contract change order was executed in an amount totaling $39,595.39, and one final change order remains to be executed in the amount of $46,250.00, which brings the total contract change order amount to $85,842.39; and
WHEREAS, the City wishes for the currently authorized construction contract contingency of $53,475 to be increased by $32,370.39 to cover change orders and wishes for the currently authorized Project budget of $2,072,000 to be increased by the final change order amount ($46,250) for a final total Project budget of $2,118,250; and
WHEREAS, to cover the final change order related to hauling of County Road 25A spoils, the City wishes to reallocate $46,250 of Spring Lake Infrastructure – Roads Funds (Fund 682) from the County Road 25A (Parkland Ave to Miekle Ave) Project, CIP 24-05, to the Pacific Flyway Pond Enhancement Project, bringing the total revised CIP 24-10 budget to $2,118,250; and WHEREAS, authorization of a construction contract contingency increase of $32,370.39 is required to execute the final contract change order and close out the construction contract.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Woodland as follows:

SECTION 1. The City Council hereby reallocates $46,250 of Spring Lake Infrastructure – Roads Funds (Fund 682) from the County Road 25A (Parkland Ave to Miekle Ave) Project, CIP 24-05, to the Pacific Flyway Pond Enhancement Project, CIP 24-10, bringing the total authorized Project budget up to $2,118,250.

SECTION 2. The City Council hereby authorizes a $32,370.39 increase to the construction contract contingency for the Pacific Flyway Pond Enhancement Project, CIP 24-10, bringing the total authorized contingency up to $85,845.39.

SECTION 3. The City Council hereby accepts the Pacific Flyway Pond Enhancement Project, CIP 24-10, as complete.

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SECTION 4. The City Council hereby authorizes the City Clerk to file a Notice of Completion for the Pacific Flyway Pond Enhancement Project, CIP 24-10.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Woodland at a regular meeting held on the 3rd day of December, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Tania Garcia-Cadena, Mayor
ATTEST: APPROVED AS TO FORM:
____________________________ ______________________________ Sarah Lansburgh, CMC, City Clerk Ethan Walsh, City Attorney

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: December 3, 2024
ITEM #: F.9
SUBJECT: One-Year Extension of the Contract with San Joaquin Chemicals, Inc. for the Purchase of Coagulants in
FY25
Recommendation for Action: Staff recommends that the City Council approve Resolution No. ____, authorizing the City Manager to execute the first one-year extension to the contract with San Joaquin Chemicals, Inc. for a total amount of $203,250 for the purchase of coagulants in FY25.

Staff Contact:

Shane Carlsen, Treatment Plant Superintendent, (530) 661-2104, [email protected]
Fiscal Impact:

The total contract value for the proposed one-year extension with San Joaquin Chemicals, Inc. is not to-exceed $203,250, which is the original $170,000 amount plus contractual price increases. The cost to purchase the coagulants was included in the approved fiscal year 2024/25 budget, and no additional funding is requested.

Background:

Coagulant chemicals are necessary for the wastewater treatment process. They facilitate the process of conglomeration of suspended solids in the wastewater, increasing the efficiency of the filtration system. This is a necessary step in sewage treatment and required to meet the City’s National Pollutant Discharge Elimination System permit regulated by the Regional Water Quality Control Board.

Discussion:

The City executed a contract with San Joaquin Chemicals, Inc. in 2019 for the purchase of coagulants used at the Water Pollution Control Facility. This contract had an original term of five (5) years, and allows for the option of two (2) one (1)-year extensions. Exercising the first extension of the current contract will provide an uninterrupted supply of the necessary materials for water treatment within anticipated cost increases, will allow for continued operations and ensure compliance with state regulations.

Conclusion:

Staff recommends that Council approve Resolution No. ____, authorizing the City Manager to execute the first one-year extension to the contract with San Joaquin Chemicals, Inc. for a total amount of $203,250 for the purchase of coagulants in FY25.

Prepared by: Courtney Morgan, Management Analyst
Reviewed by: Craig Locke, Public Works Director

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Attachments:

1. Proposed Resolution - SJC Contract Extension

2. SJC Purchase Agreement 2019-2024 Exhibit C

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RESOLUTION NO. __________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND TO

APPROVE A ONE-YEAR CONTRACT EXTENSION WITH SAN JOAQUIN CHEMICALS, INC. FOR FY25 COAGULANT PURCHASE NOT-TO-EXCEED $203,250 WHEREAS, the City of Woodland has a current contract with San Joaquin Chemicals, Inc. for the purchase of coagulant used in the water treatment process; and WHEREAS, the existing contract includes provisions for two additional one-year extensions; and
WHEREAS, the City Council of the City of Woodland has reviewed the terms of the current contract and finds it to be in the best interest of the City to exercise the first of the two one-year extensions for Fiscal Year 2025 (FY25); and
WHEREAS, the contract extension will provide the City with the necessary coagulant materials for water treatment at an agreed-upon price not to exceed $203,250; and WHEREAS, the City of Woodland has determined that a one-year contract extension with San Joaquin Chemicals, Inc. is necessary to ensure the uninterrupted supply of coagulant for the water treatment process; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Woodland as follows:

SECTION 1. The above recitals are true and correct and adopted herein by this reference.

SECTION 2. The City Council hereby approves the first of two one-year contract extensions with San Joaquin Chemicals, Inc. for the purchase of coagulant for Fiscal Year 2025 (FY25) in an amount not-to-exceed $203,250.

SECTION 3. The City Manager or his/her designee is authorized to execute any necessary documents to effectuate the extension of this contract with San Joaquin Chemicals, Inc.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Woodland at a regular meeting held on the 3rd day of December 2024, by the following vote:

AYES:

NOES
ABSENT:

ABSTAIN:

Tania Garcia-Cadena, Mayor
ATTEST: APPROVED AS TO FORM:
____________________________
Sarah Lansburgh, CMC, City Clerk Ethan Walsh, City Attorney

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EXHIBIT “C”

COMPENSATION

ATTACHMENTS QUANTITY DESCRIPTION
UNIT
PRICE
(PER
POUND)

EXTENDED
COST
Jar Testing Results
and Recommended
Dosages
250,000
pounds
(Estimated
Yearly
Usage)
Liquid Aluminum-Based
Coagulants or Polyaluminum chlorohydrate
solution, Polymers.
*Submit pricing based on
a bulk rate at
approximately 32,000 to
35,000 pounds per load.
*Pricing includes full
range of professional
services as detailed in the
RFP
$0.813 $203,250
Based Product Name:

REAGENT P
3-5 Emergency
7-10 Normal
Delivery in Days (ARO):

In the event that this Agreement is renewed pursuant to Section 3.1.2, the rates set forth above shall be adjusted each year at the time of renewal described in Exhibit “B” in accordance with the Consumer Price Index.

November 1, 2024:

Updated published Consumer Price Index escalations for the first 5 years of our contract from 2019-2023 have been noted. They are as follows: 2019: 2.3 %, 2020: 1.4%, 2021: 7.0%, 2022:

6.5%, and 2023: 2.3%. Tota1 19.5% (Average (per year) 4.9%).

Accordingly, SANAFLOC Reagent P pricing effective November 1, 2024 will be $0.813 per lb. ($0.680 X 1.195).

November 1, 2025
Based on Consumer Price Index forecasts for 2024 and 2025 of 3.0%, SANAFLOC Reagent P pricing will be $0.862 effective November 1, 2025.

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: December 3, 2024
ITEM #: F.10
SUBJECT: Woodland Fire Department Annual Inspection
Compliance Report
Recommendation for Action: Staff recommends that the City Council adopt Resolution No. _____, to receive the annual inspection compliance report to fulfill the requirements of the California Health and Safety Code Sections 13146.2 and 13146.3.

Staff Contact:

Matt Flint, Fire Marshal, (530) 661-5855, [email protected] Background:

On September 27, 2018, SB 1205 became effective, and added a new section to the California Health and Safety Code, which affects every fire department or fire district in the State of California.

Existing state law requires every fire department or district providing fire protection services to inspect every building used as a public or private school, hotels, motels, lodging houses, and apartment houses on an annual basis. Woodland Fire Department has, and continues to strive to complete, all of these mandated inspection facilities annually. Upon the passing of SB 1205 in 2018, the Fire Department is required to report compliance numbers for these inspections to City Council annually and to acknowledge receipt of the compliance report through a resolution.

Discussion:

The purpose of SB 1205 was to require fire departments to review and report on occupancies inspected within the jurisdiction that are mandated to be inspected annually by the State. Analysis of this data allows the opportunity to address any missing inspections, or improve the inspection program as needed. While Fire Department staff continually strive to achieve 100% completion of all occupancy inspections, it is recognized that fluctuations in workload, construction volume and changes in staffing provide a challenge to this goal. This report reflects the time period from July 1, 2023, to June 30, 2024.

Conclusion:

Staff recommends that the City Council adopt Resolution No. _____, to receive the annual inspection compliance report to fulfill the requirements of the California Health and Safety Code Sections 13146.2 and 13146.3.

Prepared by: Trista Kennedy, Community Risk Reduction Specialist Reviewed by: Matt Flint, Fire Marshal / Eric Zane, Fire Chief

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Attachments:

1. Proposed Resolution - Woodland SB 1205_2024

2. Fire Department SB 1205 Annual Report 2024

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RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL

OFTHE CITY OF WOODLAND ACKNOWLEDGING THE CITY OF

WOODLAND FIRE DEPARTMENT'S COMPLIANCE WITH SECTIONS
13146.2 AND 13146.3 OF THE CALIFORNIA HEALTH AND SAFETY CODE WHEREAS, California Health and Safety Code Section 13146.4 requires all fire departments that provide fire protection services to repo1t annually to its administering authority on its compliance with Sections 13462.2 and 13146.3; and WHEREAS, California Health and Safety Code Sections 13146.2 and 13146.3 require all fire departments that provide fire protection services to perfo1m annual inspections in eve1y building used as a public or private school, hotel, motel, lodging house, and apartment house for compliance with building standards; and
WHEREAS, the City of Woodland Fire Department conducted 27 of 26 Group E (schools/commercial pre-schools), 3 of 11 Group R-1 (hotel and motel) and 95 of 152 Group R-2 (apartment, lodging house, etc.) occupancy inspections for the fiscal reporting period of2023/2024; and
WHEREAS, the City Council of Woodland intends this Resolution to fulfill the requirements of the California Health and Safety Code regarding acknowledgment of the Woodland Fire Department's compliance with California Health and Safety Code Sections 13146.2 and 13146.3.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Woodland expressly acknowledges the measure of compliance of the City of Woodland Fire Department with the California Health and Safety Code Sections 13146.2 and 13146.3 in the area encompassed by the City of Woodland asfollows:

PASSED AND ADOPTED by the City Council of the City of Woodland at a regular meeting held on the 3rd day of December, 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
__________________________
Tania Garcia-Cadena, Mayor
ATTEST: APPROVED AS TO FORM:
____________________________ __________________________ Sarah Lansburgh, CMC, City Clerk Ethan Walsh, City Attorney

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DATE: June 27, 2024
SUBJECT: Annual Inspection Compliance Report to Fulfill California HSC Sec. 13146.2 and 13146.3.

Woodland Fire Department Annual Inspection Compliance Report Occupancy Type Total # of Occupancies Completed in FY 23/24 % Complete E (Schools) 27 26 96%
R-1 (Hotels, Motels) 11 3 27%
R-2 (Apartment, Lodging houses) 152 95 63%
Total E & R Occ. (Reportable) 190 124 65%
I-2 (Hospital, Nursing Homes) 5 3 60%
I-2.1 (Outpatient Facilities) 3 1 33%
I-3 (Jails, Detention Centers) 2 2 100%
I-4 (Adult Day Care) 1 1 100%
Total I Occ. 11 7 64%
Inspection Compliance Report

WOODLAND FIRE DEPARTMENT

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: December 3, 2024
ITEM #: G.11
SUBJECT: Designation of East St. Underground Utility District Recommendation for Action: Staff recommends that the City Council 1) Receive the staff report; 2) Conduct a public hearing; and 3) Adopt Resolution No._____, designating the East St. Underground Utility District.

Staff Contact:

Richard Perry, Management Analyst, (530) 661-5903, [email protected] Fiscal Impact:

Designating the East Street Underground Utility District (UUD) [Exhibit 1] has no immediate fiscal impact to the City. The City's PG&E work credit allocation is expected to cover most of the project costs once construction begins in the next 5–10 years.

Background:

The City of Woodland has historically received an annual allocation of work credits from PG&E's Rule 20 program to be used on underground overhead utility lines and has a current balance of 2,068,161.

Because the City has not designated a new UUD since 2006, it is considered to be "inactive." PG&E has begun to sunset the Rule 20 program and starting December 8th, 2024, they will begin actively reallocating unused credits from inactive communities. To become an active community and use our work credit balance, the city must pass a resolution designating a UUD that complies with the guidelines set forth by the CPUC prior to the reallocation date.

Staff met with the City Council Infrastructure Subcommittee on September 19th, 2024, and received their support for the proposed underground utility district. Staff additionally met with the Undergrounding Committee on October 9th, 2024, who voted to recommend the designation to City Council. PG&E and AT&T abstained from voting during the Undergrounding Committee at this time because various design requirements had not been finalized. We anticipate full cooperation from both utilities as we design the project and enter the construction phase. Please note that the original map presented to the Infrastructure and Undergrounding committees has been expanded to include additional streets at the recommendation of PG&E. Staff informed the affected utilities (PG&E, WAVE/Astound, and AT&T) of the changes via email and elected not to hold a new meeting until later in the design process with the approved designation from Council.

In accordance with the City's policies for establishing a UUD, a public notice [Exhibit 2] was published in the Daily Democrat on November 26th, 2024, inviting comments regarding the project. Staff also sent the same public notice to all affected property owners in the proposed UUD via first-class mail on November 22nd, 2024. This was a preliminary notice specifically for the designation of the UUD, and subsequent mailings will be sent as the project progresses.

Discussion:

Given that PG&E's timeline for undergrounding is 5–10 years out, City staff is collaborating with Yolo County to transfer 962,564.50 of their work credit balance to the City to help cover any inflationary expenses that may arise between the design and construction of the project. PG&E has reported an

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unprecedented increase in the cost of underground utilities over the past few years and is uncertain about future cost trends. Even with the transfer from Yolo County, it's possible that the City's work credit balance will be insufficient to cover the entire project cost. Per PG&E's recommendation, the City may need to prioritize or shrink specific sections of the district map to stay within budget after all parties more thoroughly understand the costs. Additionally, there may be other non-reimbursable costs that the City will need to cover, which will be discussed during a later phase.

Conclusion:

Staff recommends that the City Council 1) Receive the staff report; 2) Conduct a public hearing; and 3) Adopt Resolution No._____, designating the East St. Underground Utility District.

Prepared by: Richard Perry, Management Analyst
Reviewed by: Brent Meyer, Community Development Director / City Engineer Attachments:

1. Proposed Resolution - East St Underground Utility District

2. Exhibit 1 - Undergrounding District Map

3. Exhibit 2 - Public Notice Binder

4. Exhibit 3 - Public Notice Affidavit

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RESOLUTION NO. _______

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

DESIGNATING THE EAST STREET UNDERGROUND UTILITY DISTRICT WHEREAS, the California Public Utilities Commission (CPUC) has authorized electric and telecommunication utilities to convert overhead utility lines and facilities to underground pursuant to Electric Rule 20 and Telecommunication Rule 32; and WHEREAS, pursuant to certain criteria, CPUC rules allow participating cities and counties to establish legislation authorizing the creation of underground utility districts within which existing overhead electric distribution and telecommunication distribution, and service facilities will be converted to underground; and
WHEREAS, the City of Woodland has adopted an ordinance authorizing the City Council to designate areas within which all existing overhead poles, overhead wires, and overhead equipment associated with the distribution of electric power, telecommunication services, and cable television should be removed and replaced with underground wires and facilities; and WHEREAS, the Director of Community Development for the City of Woodland has consulted with the affected public utilities and such utilities have agreed that the proposed underground conversion district, designated the East Street Underground Utility District and more particularly described in Exhibit 1 attached hereto and incorporated herein by reference, meets the criteria established by the rules of the CPUC, to wit, that the street or road or right-of-way is extensively used by the general public and carries a heavy volume of pedestrian or vehicular traffic, that the street or road or right-of-way is an arterial street or major collector as defined by the California Road System functional classification system, and that the street or road or right-of-way adjoins or passes through a civic area or public recreation area or an area of significant scenic, cultural, and/or historic interest to the general public; and WHEREAS, each year the City of Woodland is notified by PG&E regarding the allocation of work credits for the conversion of overhead electric distribution lines and facilities to underground, known as Rule 20A allocations; and
WHEREAS, the Director of Community Development for City of Woodland has consulted with PG&E and determined that the City has accumulated Rule 20A work credits sufficient to complete the proposed overhead to underground conversion project; and WHEREAS, the City of Woodland and the affected utilities will have agreed by letter before the start of construction that each utility shall complete the engineering of their respective portion of the East Street Overhead to Underground Utility Conversion Project; and WHEREAS, the City of Woodland and the affected utilities have agreed by letter that through the design phase, PG&E shall be responsible for the preparation of the trench profile and composite drawings and that PG&E shall be designated as “trench lead” to manage trenching, installation of substructures and pavement restoration and such other work, and that a new trench lead may be designated before the start of construction; and

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WHEREAS, the Director of Community Development of the City of Woodland and the affected utilities have agreed on a work schedule that meets their respective capabilities; and WHEREAS, to the extent required, the City of Woodland has agreed to provide easements or rights of way on private property as may be necessary for the installation of utility facilities in a form satisfactory to the affected utilities; and
WHEREAS, the City Council of the City of Woodland has now received the report from the Director of Community Development recommending that the area identified in Exhibit 1 should be designated as an underground utility district within which all existing overhead poles, overhead wires, and overhead equipment associated with the distribution of electric power, telecommunication services, and cable television should be removed and replaced with underground wires and facilities; and
WHEREAS, the project is exempt from further environmental review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines §15302 (Class 2 Categorical Exemption, Replacement or Reconstruction); and
WHEREAS, the City of Woodland has notified all affected property owners within the proposed East Street Underground Utility District and invites same to attend a public hearing to discuss the formation of the proposed district; and
WHEREAS, the City Council of the City of Woodland held public hearings at which time the Council did receive and consider the recommendation of the City Engineer and did hear any and all objections or protests that were raised by the owners of property within the above-described district pertaining to designating this area an underground utility district.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Woodland, based on facts in the staff report, written and oral testimony, and exhibits presented, hereby recommends:

SECTION 1. The public interest requires the removal of all existing utility poles, overhead wires, and associated overhead structures and the installation of underground wires and facilities for supplying electric power, communication, or similar associated services within the areas as shown in Exhibit 1, attached hereto, with such area being designated as the East Street Underground Utility District, and
SECTION 2. That the utility companies, cable television services, and other affected services shall commence work on the installation of underground facility installation in East Street Underground Utility District and that as each phase of the project is complete and ready for conversion from overhead to underground utility facilities, all fronting property owners shall be notified by first class letter, postage prepaid, of the schedule for conversion of all utility service lines, and
SECTION 3. The electric utility may use the underground conversion allocation computed pursuant to decisions of the CPUC for the purpose of providing to each premises requiring it in East Street Underground Utility District a maximum of one hundred feet of individual electric service

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trenching and conductor (as well as backfill, paving, and conduit if required) and each other serving utility shall provide service trenching and conductor in accordance with its rules and tariffs on file with the CPUC or as required by its Franchise Agreement with the City of Woodland, and SECTION 4. The electric utility may use said underground conversion allowance allocation, up to a maximum amount of $1500 per service entrance excluding permit fees, for the conversion of electric service panels to accept underground service in the East Street Underground Utility District, and each property owner shall be financially responsible for any and all costs not covered by the electric utility for the installation and maintenance of the conduit and termination box located on, under or within any structure on the premises served unless negotiated with the City of Woodland otherwise, and
SECTION 5. That upon notification as specified in Section 2, all property owners in East Street Underground Utility District shall have underground electrical entrance facilities installed and inspected pursuant to the City of Woodland Electrical Code within thirty (30) days, and that should any property owner fail to install satisfactory underground electrical entrance facilities by the date specified in the notice, the electric utility shall notify the Director of Community Development who shall, within ten (10) days direct the electric utility in writing to discontinue electrical service to the property, without recourse, pursuant to Rule 11 until electrical entrance facilities are ready to accept underground electrical conductors and have passed the necessary inspection requirements, and
SECTION 6. Once all services have been converted from overhead to underground, the utility companies, cable television services, and other affected services shall remove all poles (except as specified above) and associated overhead facilities in the East Street Underground Utility District within 90 days.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Woodland at a regular meeting held on the 3rd day of December 2024, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
____________________________
Tania Garcia-Cadena, Mayor
ATTEST: APPROVED AS TO FORM:
___________________________ ____________________________ Sarah Lansburgh, CMC, City Clerk Ethan Walsh, City Attorney

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N
C
olle
g
e
St
Plane Ave
Hobo Alley
Woodland Ave
W Keystone Ave
Freeman St
Sunset Ave
Yolo St
Alley
C
olle
g
e
St
Alley
Alley
Alley
Alley
Alley
Alley
Clover St
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Locust St
Beamer St
Beamer
Park
Elementary
C
olle
g
e
St
First St
First St
North St North St
Elm St Elm St
Carnegie Way
Elliot St
Dead Cat Alley
Alley
Alley
Court St
Main St
City
Hall
Library
Lincoln Ave
C
olle
g
e
St
First St First St
Laurel St
Oak Ave
Oak Ave
Dingle Ln
Elm St
Elm St
Elm St
Dog Gone Alley
Bush St
Elks Ln
Dingle
Elementary
Cross St
C
olle
g
e
St
Bartlett Ave
Pendegast St
Lawson Ln
First St First St
Elm St Elm St
Craig Ave
Dingle Ln
Alley
Alley
C
olle
g
e
St
Marshall Ave
First St
Elm St
Alley
Douglass
Middle
School
Palm
Ave
Hollister Rd
Sutter St
Woodland Ave
E Keystone
Ave
Bliss A
ve
Jackson St
Bruton Ln
Pershing
A
v
e
Beamer
Park
T
hird
St
Grafton St
Fourth St
Clover St
Fifth St
Second St
Palm
Ave
Bliss Ave
Sutter St
Victory Way
Beamer St
North St
Fifth
St
Third
St
North St
Fourth St
Fifth St
Second St
Hope Ln
Dead Cat Alley
Court St
Main St
Freeman
Park
Lincoln Ave
T
hird
St
Oak Ave Oak Ave
Fourth St
Second St
Fifth St Fifth St
Sixth St Sixth St
Alley
Alley
Police
Station
Yolo
County
Courthouse
Cross St
T
hird
St
Alley
Alley
Bartlett Ave
Pendegast St
Second St
Fourth St
Sixth St
Fifth St Fifth St
T
hird
St
Gum Ave
Alley
Second St
Hays St
Fourth St
Sixth St
Marshall Ave
Everman
Park
Commerce Ave
N
E
ast St
Railroad St
Clover St
Bee Jay Way
E Beamer St
E
ast St
Beamer St
Lemen Ave
North St
Sixth St
Armfi eld Ave
B St
A St
C St
Alley
Elliot St
Court St
E Main St
E
ast St
Main St
Los Portales Ln
Johnston St
Denise Dr
Oak Ave
E Oak Ave
Depot St
Alice St
E
ast St
Casa Grande Blvd
Rayo Ln
Freedom Cir
Cross St
Denise Dr
Barbara Way
Pendegast St
Pacifi c St
Helen Way
Alley
E
ast St
Fairgrounds
Plaza
Gum Ave E Gum Ave
Bells Trailer Ct
E
ast St
Harter Ave
Commerce Ave
Donnelly Cir
E Beamer St
Lemen Ave
D St
E St
E Main St
E Oak Ave
Echo Pl
T
h
o
mas St
Colfax Dr
Crossroad
Center
Lola Dr
Colette Way
Thomas
St
Molly Ave
Betty Ave
Dodds Dr
Campbell
Park
E Gum Ave
Deborah St
Buchignani
Field
Woodland Ave
Freeman St
N
C
ollege St
Sunset Ave
Plane Ave
W Keystone Ave
C
ollege St
Beamer St
1st St
Elm
St
Clover St
Y
olo
St
H
o
b
o
Aly
Locust St
Beamer Park
Elementary
C
ollege St
Dead Cat Aly
1st St
Court St
Elm
St
North St
Elliot St
Main St
City Hall
Library
Downtown
Woodland
Woodland
Elm
St
Elm
St
Elm
St
Lincoln Ave
Oak Ave
Oak Ave
1st St
Dog Gone Aly
Martin Way
C
ollege St
Laurel St
Bush St
Dingle Ln
Dingle
Elementary
Elm
St
Cross St
1st St
Pendegast St
C
ollege St
Lawson Ln
Bartlett Ave
Craig Ave
Dingle Ln
1st St
C
ollege St
Marshall Ave
Hays St
Elm
St
Woodland Adult
Education
Douglass Middle
School
Sutter St
Palm
A
ve
Y
olo
St
Blis
s
A
ve
Hollister Rd
E Keystone Ave
Woodland Ave
Jackson St
Pershing
Ave
Beamer Circle
Park
Beamer Park
4th St
Beamer St
2nd
St
3rd
St
5th St
Sutter St
Bliss A
ve
Palm
A
ve
Grafton St
Clover St
Victory
Way
4th St
Court St
2nd
St
3rd St
North St
Dead Cat Aly
5th St
5th St
Main St
Freeman Park
Woodland
Opera House
SHP
3rd
St
5th St
Lincoln Ave
Oak Ave
2nd
St
6th St
4th St
Yolo County
Courthouse
Police Station
3rd
St
5th St
2nd St
Pendegast St
6th St
4th St
Cross St
Bartlett Ave
Gum Ave
Hays St
4th St
Marshall Ave
2nd
St
3rd St
6th
St
Everman Park
California
N
orth
ern R
ailro
a
d
Commerce Ave
N
East St
Bee Jay
Way
Donnelly Cir
Beame E Beamer St r St
Clover St
Railroad
St
East St
N
East St
Lemen Ave
Armfield Aly
Elliot St
Court St
North St
6th St
C
St
Armfield Ave
A
St
East St
Main St
Main St
E Main St
Oak Ave
E Oak Ave
Alice St
Johnston St
Depot St
Denise Dr
East St
Pendegast St
Cross St
Denise Dr
Pacific St
Barbara Way
Helen Way
East St
Fairgrounds
Plaza
a Northern Railroad
E Gum Ave
Bells Trailer Ct
Bells Trailer Ct
East St
Harter A
ve
Commerce Ave
Donnelly Cir
E Beamer St
Harter A
ve
Lemen Ave
E
St
D
St
E Main St
E Main S
T
h
o
mas St
Colfax Dr
E Oak Ave
Echo Pl Nyack Pl
Crossroad
Center
Thomas
St
Molly Ave
Betty Ave
D
o
d
ds Dr
L
ola Dr
Colette Way
Campbell Park
E Gum Ave
Deb
orah St Leo Way
Leisureville Cir
Buchignani Field
¯
11/18/2024
0 435 870
Feet
Centerline
Affected Parcels
PG&E Utility Poles
East St
Undergrounding
District

Page 97 ends

Dated: November 20, 2024 Sarah Lansburgh, CMC, City Clerk

CITY OF WOODLAND

NOTICE OF PUBLIC HEARING
NOTICE IS GIVEN HEREWITH that the City Council of the City of Woodland, as its regularly scheduled meeting to be held on Tuesday, December 3, 2024, at 6:00 PM, or as soon thereafter as the matter may be heard, in the City Council Chambers, 300 First Street, City Hall, Woodland, CA will hold the following public hearing:

Designation of East Street Underground Utility District. The City Council will:
1) Hold a public hearing to receive testimony regarding the City of Woodland’s intention to designate the East Street Underground Utility District. 2) Adopt a resolution designating the East Street Underground Utility District.

City Engineer’s Description of Work to be Performed:
1) The work will include undergrounding all overhead utilities. 2) The proposed district will include: East St., Yolo County Fairgrounds north border to and including Armfield; Court St., East to Third; Third St., Court to Lincoln; Dead Cat Alley, Third to Fourth; Dog Gone Alley, Walnut to Fourth; and Lemen Ave., East to Donnelly. 3) PG&E has provided the City with an estimated timeline of 2033 based on the allocation of their resources supporting this program.
4) It is the property owner’s responsibility to obtain a cost estimate of the work outlined above and in the City of Woodland Municipal Code §13.48.140A. All affected property owners will be sent notification via first class letter, postage pre-paid, pursuant to §13.48.070.

Staff Contact:

Brent Meyer Richard Perry
CDD Director & City Engineer Management Analyst
[email protected] [email protected] Public Comments: All interested persons are invited to attend the hearing and express their opinions. Forms to express opposition or support of the project are available from the Community Development Department.

All comments received will be given to the City Council for their consideration. Please note that the city does not transcribe its hearings. However, summary minutes are prepared and publicly available once the hearing body approves. Please contact the Community Development Department at (530) 661-5820 if you have questions about these items or the public hearing.

Written Comments received within two (2) hours of the scheduled start time of the City Council meeting and during the City Council meeting will be provided to the City Council the day following the City Council meeting. If you are submitting written comments on a particular item on the agenda, please identify the agenda item number and letter.

Pursuant to section 65009 (b) (2), the State Government Code, “If you challenge any of the above projects in court, you may be limited to raising only those issues you or someone else raised at the public hearing(s) described in this notice or in written correspondence delivered to the City Council at, or prior to, this public hearing.”

Page 98 ends

N
C
olle
g
e
St
Plane Ave
Hobo Alley
Woodland Ave
W Keystone Ave
Freeman St
Sunset Ave
Yolo St
Alley
C
olle
g
e
St
Alley
Alley
Alley
Alley
Alley Alley
Clover St
Elm St
First St
Locust St
Beamer St
Beamer
Park
Elementary
C
olle
g
e
St
First St First St
North St North St
Elm St Elm St
Carnegie Way
Elliot St
Dead Cat Alley
Alley
Alley
Court St
Main St
City
Hall
Library
Lincoln Ave
C
olle
g
e
St
First St First St
Laurel St
Oak Ave
Oak Ave
Dingle Ln
Elm St
Elm St Elm St
Dog Gone Alley
Bush St
Elks Ln
Dingle
Elementary
Cross St
C
olle
g
e
St
Bartlett Ave
Pendegast St
Lawson Ln
First St First St
Elm St Elm St
Craig Ave
Dingle Ln
Alley
Alley
C
olle
g
e
St
Marshall Ave
First St
Elm St
Alley
Douglass
Middle
School
Palm
Ave
Hollister Rd
Sutter St
Woodland Ave
E Keystone
Ave
Bliss A
ve
Jackson St
Bruton Ln
Pershing
A
v
e
Beamer
Park
T
hird
St
Grafton St
Fourth St
Clover St
Fifth St
Second St
Palm
Ave
Bliss Ave
Sutter St
Victory Way
Beamer St
North St
Fifth
St
Third
St
North St
Fourth St
Fifth St
Second St
Hope Ln
Dead Cat Alley
Court St
Main St
Freeman
Park
Lincoln Ave
T
hird
St
Oak Ave Oak Ave
Fourth St
Second St
Fifth St Fifth St
Sixth St Sixth St
Alley
Alley
Police
Station
Yolo
County
Courthouse
Cross St
T
hird
St
Alley
Alley
Bartlett Ave
Pendegast St
Second St
Fourth St
Sixth St
Fifth St Fifth St
T
hird
St
Gum Ave
Alley
Second St
Hays St Fourth St
Sixth St
Marshall Ave
Everman
Park
Commerce Ave
N
E
ast St
Railroad St
Clover St
Bee Jay Way
E Beamer St
E
ast St
Beamer St
Lemen Ave
North St
Sixth St
Armfi eld Ave
B St
A St
C St
Alley
Elliot St
Court St
E Main St
E
ast St
Main St
Los Portales Ln
Johnston St
Denise Dr
Oak Ave
E Oak Ave
Depot St
Alice St
E
ast St
Casa Grande Blvd
Rayo Ln
Freedom Cir
Cross St
Denise Dr
Barbara Way
Pendegast St
Pacifi c St
Helen Way
Alley
E
ast St
Fairgrounds
Plaza
Gum Ave E Gum Ave
Bells Trailer Ct
E
ast St
Harter Ave
Commerce Ave
Donnelly Cir
E Beamer St
Lemen Ave
D St
E St
E Main St
E Oak Ave
Echo Pl
T
h
o
mas St
Colfax Dr
Crossroads
Center
Lola Dr
Colette Way
Thomas
St
Molly Ave
Betty Ave
Dodds Dr
Campbell
Park
E Gum Ave
Deborah St
Buchignani
Field
Woodland Ave
Freeman St
N
C
ollege St
Sunset Ave
Plane Ave
W Keystone Ave
C
ollege St
Beamer St
1st St
Elm
St
Clover St
Y
olo
St
H
o
b
o
Aly
Locust St
Beamer Park
Elementary
C
ollege St
Dead Cat Aly
1st St
Court St
Elm
St
North St
Elliot St
Main St
City Hall
Library
Downtown
Woodland
Woodland
Elm
St
Elm
St Elm
St
Lincoln Ave
Oak Ave
Oak Ave
1st St
Dog Gone Aly
Martin Way
C
ollege St
Laurel St
Bush St
Dingle Ln
Dingle
Elementary
Elm
St
Cross St
1st St
Pendegast St
C
ollege St
Lawson Ln
Bartlett Ave
Craig Ave
Dingle Ln
1st St
C
ollege St
Marshall Ave
Hays St
Elm
St
Woodland Adult
Education
Douglass Middle
School
Sutter St
Palm
A
ve
Y
olo
St
Blis
s
A
ve
Hollister Rd
E Keystone Ave
Woodland Ave
Jackson St
Pershing
Ave
Beamer Circle
Park
Beamer Park
4th St
Beamer St
2nd
St
3rd
St
5th St
Sutter St
Bliss A
ve
Palm
A
ve
Grafton St
Clover St
Victory
Way
4th St
Court St
2nd
St
3rd St
North St
Dead Cat Aly
5th St
5th St
Main St
Freeman Park
Woodland
Opera House
SHP
3rd
St
5th St
Lincoln Ave
Oak Ave
2nd
St
6th St
4th St
Yolo County
Courthouse
Police Station
3rd
St
5th St
2nd St
Pendegast St
6th St
4th St
Cross St
Bartlett Ave
Gum Ave
Hays St
4th St
Marshall Ave
2nd
St
3rd St
6th
St
Everman Park
California
N
orth
ern R
ailro
a
d
Commerce Ave
N
East St
Bee Jay
Way
Donnelly Cir
Beame E Beamer St r St
Clover St
Railroad
St
East St N
East St
Lemen Ave
Armfield Aly
Elliot St
Court St
North St
6th St
C
St
Armfield Ave
A
St
East St
Main St
Main St
E Main St
Oak Ave
E Oak Ave
Alice St
Johnston St
Depot St
Denise Dr
East St
Pendegast St
Cross St
Denise Dr
Pacific St
Barbara Way
Helen Way
East St
Fairgrounds
Plaza
a Northern Railroad
E Gum Ave
Bells Trailer Ct Bells Trailer Ct
East St
Harter A
ve
Commerce Ave
Donnelly Cir
E Beamer St
Harter A
ve
Lemen Ave
E
St
D
St
E Main St
E Main St
T
h
o
mas St
Colfax Dr
E Oak Ave
Echo Pl Nyack Pl
Crossroads
Center
Thomas
St
Molly Ave
Betty Ave
D
o
d
ds Dr
L
ola Dr
Colette Way
Campbell Park
E Gum Ave
Deb
orah St Leo Way
Leisureville Cir
Buchignani Field
¯
11/18/2024
0 435 870
Feet
Centerline
Affected Parcels
PG&E Utility Poles
East St
Undergrounding
District

Page 99 ends

Fifth St
Sixth St
Main St
Lincoln Ave
Fifth St Fifth St
Sixth St Sixth St
Police
Station
Yolo
County
Courthouse
Oak Ave
Fifth St Fifth St
Sixth St Sixth St
Cross St
Sixth St Sixth St
Fifth St Fifth St
Pendegast St
Gum Ave
Sixth St Sixth St
Main St E Main St
Depot St
Alice St
E
ast St
Casa Grande Blvd
Oak Ave
E Oak Ave
E
ast St
E Cross St
Fiesta Way
Casa Grande Blvd
Rayo Ln
Cross St
Alley
E
ast St
Pendegast St
Pacifi c St
Alley
E
ast St
Fairgrounds
Plaza
Gum Ave E Gum Ave
E
ast St
E Main St
Johnston St
Depot St
Alice St
Los Portales Ln
Johnston St
Denise Dr
Antoinette Way
E Oak Ave
Freedom Cir
Freedom Cir
Denise Dr
Bernadette Way
Henderson Way
Colette Way
Barbara Way
Helen Way
E Gum Ave
Bells Trailer Ct
E Main St
Thomas St
Colfax Dr
E Oak Ave
Echo Pl
Thom
as St
Thomas St
Dodds Dr
Lola Dr
Colette Way
Thomas St
Parkview Dr
Henderson Way
Dodds Dr
Campbell
Park
Thomas St
Molly Ave
Betty Ave
E Gum Ave
Leo Way
Leo Way
Deborah St
Elwood St
Buchignani
Field
6th St
5th St
Main St
Main St
5th St
Lincoln Ave
6th St
Yolo County
Courthouse
Police Station
5th St
Oak Ave
6th St
5th St
6th St
Cross St
5th St
Pendegast St
6th St
Gum Ave
6th St
Everman Park
Main St
Main St
E Main St
California Northern Railroad
Lincoln Ave
Alice St
Depot St
East St
California Northern Railroa
O
d
ak Ave
E Oak Ave E
a
st St
East St
California Northern Railroad
Cross St
East St
California Northern Railroad
Pendegast St
Gum Ave
Pacific St
East St
Fairgrounds
Plaza
California Northern Railroad
Gum Ave E Gum Ave
Bells Trailer Ct
Bells Trailer Ct
East St
Sierra Northern Railway
E Main St
Alice St
Johnston St
Depot St
E Oak Ave
Johnston St
Antoinette Way
Denise Dr Denise Dr
Bernadette Way
Henderson Way
Colette Way
Barbara Way
Helen Way
E Gum Ave
Sierra Northern Railway
Tho
m
a
s
St
E Main St
E Main St
Tho
mas
St
Colfax Dr
Tho
mas St
E Oak Ave
Dodds Dr
Echo Pl
Tho
mas St
Parkview Dr
D
o
d
d
s
Dr
L
ola Dr
Colette Way
Campbell Park
Tho
mas St
Molly Ave
Betty Ave
E Gum Ave
Deb
orah St
L
e
o
W
a
y
Leo Way
Elwood St
Buchignani Field
¯
11/18/2024
0 225 450
Feet
Centerline
Affected Parcels
PG&E Utility Poles
East St
Undergrounding
District

Page 100 ends

Alley
yell A
lover St
t S ml E t S ml E
North St
t S ml E
Elliot St
t S ml E t S ml E
ad Cat Alley
ourt St
Main St
ncoln Ave
t S ml E
t S ml E
g Gone Alley
t S
e
g
ell o
C
Alley
yell A yell A
Alley
yell A
Clover St
S t sri F t S t sri F t
t S
e
g
ell o
C
F t S t sri F t S t sri
North St North St
Carnegie Way
Elliot St
yell A
yell A
Library
t S
e
g
ell o
C
First St t S t sri F
Dead Cat Alley
Dog Gone Alley
Court St
Main St
City
Hall
Lincoln Ave
t S
e
g
ell o
C
t S t sri F t S t sri F
Bush St
Elks Ln
t S
dri h
T
Clover St
t S dnoce S
North St
t S
dri h
T
North St
t S dnoce S
t S
dri h
T
t S dnoce S t S dnoce S
Dog Gone Alley
Dead Cat Alley
Court St
Main St
Lincoln Ave
t S
dri h
T
t S dnoce S
Dog Gone Alley
yell A
t S htr uoF
Clover St
t S htfi F
Fifth St
ya Wyr ot ci V
North St
Fifth
St
t S htr uoF
t S htfi F
Hope Ln Alley
Elliot St
t S htr uoF
t S htfi F
t S ht xi S
Dead Cat Alley
Court St
Main St
Freeman
Park
Lincoln Ave
t S htr uoF
t S htfi F t S htfi F
xi S t S ht xi S t S ht
Yolo
County
Courthouse
t S daorli a R
Clover St t S t s a
E
Lemen Ave
North St
Alley
Elliot St
t S t s a
E
t S ht xi S
Armfi eld Ave
t S A
Court St
E Main St
t S t s a
E
Main St
Depot St
Alice St
t S t s a
E
Wilson Way
Lemen Ave
r D onal o Y
Yolano Dr Armfi eld Ave
t S B
t S C
E Main St
t S not s nhoJ
Depot St
Alice St
Wilson Way
Lemen Ave
D
onnelly
Cir
Armfi eld Ave
t S D
t S E E Main St
t S s a mohT
Elm
St
lover St
t S
ml E
North St
Elliot St
ad Cat Aly
Court St
t S
ml E
Main St
t S
ml E
t S
ml E
ncoln Ave
t S egell o
C
t St s1
Clover St
t S egell o
C
t St s1
North St
Elliot St
Library
C
ollege St
Dead Cat Aly
1st St
Court St
Main St
City Hall
Downtown
Woodland
Lincoln Ave
t St s1
t S
e
g
ell o
C
Bush St
t S
dn2
t S
dr 3
Clover St
t S
dn2
t S
dr 3
North St
Court St
Dog Gone Aly
t S
dn2
t S
dr 3
Dead Cat Aly
Main St
Woodland
Opera House
SHP
t S
dr 3
Lincoln Ave
t S
dn2
Dog Gone Aly
t S ht 4
t S ht 5
Clover St
Victory
Way
t S ht 4
Elliot St
North St
t S ht 5
5th St
4th
St
t S
ht 4
Court St
t S ht 6
Dead Cat Aly
t S ht 5
5th St
Main St
Main St
Freeman Park
t S ht 5
Lincoln Ave
t S ht 6
t S ht 4
Yolo County
Courthouse
Clover St
Railroad
St
t St sa E
daorli a R nr ehtr o N ai nr ofil a C
Lemen Ave
Elliot St
North St
t St sa E
daorli a R nr ehtr o N ai nr ofil a C
Armfield Aly
Court St
t S ht 6
Armfield Ave
t S
A
East St
Main St
Main St
E Main St
daorli a R nr ehtr o N ai nr ofil a C
Lincoln Ave
Alice St
Depot St
t St sa E
Donnelly Cir
Wilson Way
Lemen Ave
B St
Sierra Northern Rai wl ay
Armfield Aly
t S
C
t S
B
B St
Armfield Ave
E Main St
Alice St
t S not snhoJ
Depot St
Donnelly Cir
Lemen Ave
D
o
n
n
elly
Cir
D
St
Sierra Northern Rai
t S
s
a
m
ohT
Armf ield Ave
dl eif mr A
Ave
E
St
D
St
E Main St
t S
sa m
ohT
¯
11/18/2024
0 450 225
Feet
East St
PG&E Utility Poles
Affected Parcels
Centerline
Undergrounding
District

Page 101 ends

DailyDemocrat.com · Woodland, CA

WOODLAND, CITY OF - LEGALS
ATTN: ACCOUNTS PAYABLE
300 FIRST ST
WOODLAND, CA 95695
c/o Legals 57 Commerce Place, Suite A
Vacaville, CA 95687
530-406-6223
[email protected]
Account Number:

Ad Order Number:

Customer's Reference
/ PO Number:

Public Hearing Notice - Underground Utility District
/ 24-39
0006865734
Publication Dates:

Publication: Woodland Daily Democrat
11/26/2024
Amount: $206.38
Payment Amount: $0.00
r.BP16-07/03/17 1

Page 102 ends

Invoice Text: CITY OF WOODLAND NOTICE OF PUBLIC HEARING NOTICE IS GIVEN HEREWITH that the City Council of the City of Woodland, as its regularly scheduled meeting to be held on Tuesday, December 3, 2024, at 6:00 PM, or as soon thereafter as the matter may be heard, in the City Council Chambers, 300 First Street, City Hall, Woodland, CA will hold the following public hearing:

Designation of East Street Underground Utility District. The City Council will:
1) Hold a public hearing to receive testimony regarding the City of Woodland 's intention to designate the East Street Underground Utility District.
2) Adopt a resolution designating the East Street Underground Utility District.

City Engineer's Description of Work to be Performed:
1) The work will include undergrounding all overhead utilities. 2) The proposed district will include: East St., Yolo County Fairgrounds north border to and including Armfield; Court St., East to Third; Third St., Court to Lincoln; Dead Cat Alley, Third to Fourth; Dog Gone Alley, Walnut to Fourth; and Lemen Ave., East to Donnelly.
3) PG&E has provided the City with an estimated timeline of 2033 based on the allocation of their resources supporting this program.
4) It is the property owner's responsibility to obtain a cost estimate of the work outlined above and in the City of Woodland Municipal Code §13.48.140A. All affected property owners will be sent notification via first class letter, postage pre-paid, pursuant to §13.48.070.

Staff Contact:

Brent Meyer
CDD Director & City Engineer
[email protected]
Richard Perry
Management Analyst
[email protected]
Public Comments: All interested persons are invited to attend the hearing and express their opinions. Forms to express opposition or support of the project are available from the Community Development Department. All comments received will be given to the City Council for their consideration. Please note that the city does not transcribe its hearings. However, summary minutes are prepared and publicly available once the hearing body approves. Please contact the Community Development Department at (530) 661-5820 if you have questions about these items or the public hearing.

In addition to live in-person public comment, members of the public may submit their comments prior to 4:00 PM via Written Public Comments
Members of the public are welcome to submit written comments prior to the meeting. Comments should be submitted by email to [email protected]. Written Comments received at least two (2) hours prior to the scheduled start time of the City Council meeting will be provided to the City Council and posted to the City website as part of the official record of the meeting but will not be read into the record. Written Comments received within two (2) hours of the scheduled start time of the City Council meeting and during the City Council meeting will be provided to the City Council the day following the City Council meeting. If you are submitting written comments on a particular item on the agenda, please identify the agenda item number and letter.

Pursuant to section 65009 (b) (2), the State Government Code, "If you challenge any of the above projects in court, you may be limited to raising only those issues you or someone else raised at the public hearing(s) described in this notice or in written correspondence delivered to the City Council at, or prior to, this public hearing." Dated: November 26, 2024
Sarah Lansburgh, CMC, City Clerk
r.BP16-07/03/17 2

Page 103 ends

WOODLAND, CITY OF - LEGALS
ATTN: ACCOUNTS PAYABLE
300 FIRST ST
WOODLAND, CA 95695
0006865734
(Signature) Melanie Irmer
Legal No.

Woodland Daily Democrat
c/o Legals 57 Commerce Place, Suite A
Vacaville, CA 95687
530-406-6223
[email protected]
I am a citizen of the United States. I am over the age of eighteen years and not a party to or interested in the above-entitled matter. I am the Legal Advertising Clerk of the printer and publisher of The Daily Democrat, a newspaper published in the English language in the City of Woodland, County of Yolo, State of California.

I declare that the Daily Democrat is a newspaper of general circulation as defined by the laws of the State of California as determined by this court's order dated June 30, 1952 in the action entitled In the Matter of the Ascertainment and Establishment of the Standing of The Daily Democrat as a Newspaper of General Circulation, Case Number 12659. Said order states "The Daily Democrat" has been established, printed and published in the City of Woodland, County of Yolo, State of California; That it is a newspaper published daily for the dissemination of local and telegraphic news and intelligence of general character and has a bona fide subscription list of paying subscribers; and...THEREFORE, IT IS ORDERED, ADJUDGED AND
DECREED:...That "The Daily Democrat" is a newspaper of general circulation for the City of Woodland, County of Yolo, California. Said order has not been revoked.

I declare that this notice, of which the annexed is a printed copy, has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to wit:
11/26/2024
I certify (or declare) under penalty of perjury that the foregoing is true and correct.

Dated at Woodland, California, this
26th day of November 2024

PROOF OF PUBLICATION
(2015.5 C.C.P.)

STATE OF CALIFORNIA

COUNTY OF YOLO
FILE NO. 24-39
r.BP16-07/03/17 1

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r.BP16-07/03/17 2

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r.BP16-07/03/17 3

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: December 3, 2024
ITEM #: G.12
SUBJECT: Continued Public Hearing and Approval of Fiscal Year 2023/24 Community Development Block Grant
Action Plan Amendment #1, Allocation of State
Permanent Local Housing Allocation Funds for
Operation of the Emergency Shelter, Conditional
User Permit for Emergency Shelter Land Use, and
Amended and Restated Emergency Shelter
Memorandum of Understanding
Recommendation for Action: Staff recommends that the City Council take the following actions: 1) Hold a continued public hearing to receive community input on the Fiscal Year (FY) 2023/24 Community Development Block Grant (CDBG) Action Plan Amendment #1; 2) Adopt Resolution No.____, approving the Conditional Use Permit with associated conditions of approval for the development of the Emergency Shelter phase two; 3) Adopt Resolution No.____, approving Action Plan Amendment #1 in substantially the same form presented to the City Council and incorporating public comments received at the public hearing for the allocation of $131,000 in CDBG funds to Friends of the Mission for rehabilitation of the emergency shelter restroom/shower trailers and amend the Fiscal Year 2024/25 budget to appropriate an additional $33,376 in CDBG funds (Fund 1320); authorizing the City Manager or designee to finalize and submit Action Plan Amendment #1 to the U.S. Department of Housing and Urban Development after the conclusion of the public comment period; approving the allocation of $513,576 in State Permanent Local Housing Allocation funds to the Yolo Wayfarer Center to support the operations of the emergency shelter over a two-year period and amend the Fiscal Year 2024/25 budget to appropriate an additional $513,576 in Permanent Local Housing Allocation funds (Fund 1325); and approving the Amended and Restated Emergency Shelter Memorandum of Understanding with Friends of the Mission and Yolo Wayfarer Center in substantially the same form presented to the City Council.

Staff Contact:

Megan Meier, Senior Planner (530) 661-5814, [email protected] Franklin Cui, Housing Analyst (530) 661-2019, [email protected] Fiscal Impact:

Community Development Block Grant (CDBG) ($131,000) and State Permanent Local Housing Allocation ($513,576) funds, will be used to fund the rehabilitation of the emergency shelter restroom/shower trailers and shelter operations over a two-year period, respectively. The CDBG funds include program income (repaid CDBG loans), CDBG administration funds not used during Fiscal Year 2020/21, and CDBG funds remaining from completed CDBG activities.

Report in Brief:

As part of the City Council approval on June 16, 2020, for the emergency shelter construction contract, it was noted that the four temporary trailers housing the kitchen, laundry, and shower facilities would transition to a permanent building as part of the future Emergency Shelter phase-two construction once grant funding was available through the state of California. The Friends of the Mission are now looking to secure grant funding for phase two of the shelter development. In addition to housing services from the temporary trailers, the new building will provide a formal client intake

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area, administrative offices, and other support services, including non-congregate respite units for perinatal substance-use treatment.

In the interim, until the new building is completed, the City Council will review an allocation request for the Community Development Block Grant funds to rehabilitate the temporary restroom and shower facilities that have ongoing maintenance issues. The Council will also consider additional funding from the State Permanent Local Housing Allocation grant funds over a two-year period to support the existing operations of the emergency shelter.

Background:

On June 16th, 2020, during the height of the global pandemic, the City Council approved the funding and construction of an emergency shelter on city property just outside the City Limits in Yolo County.

This action was in response to Governor Newsom's Executive Order N-32-20, which addresses the impact of COVID-19 on homeless persons, and states that they are one of the most at-risk populations affected by COVID-19. The City’s homeless population had a higher risk of exposure to COVID-19 as they did not have homes in which they could shelter in place.

In conjunction with Yolo County and Friends of the Mission Inc., the Woodland City Council approved, by four-fifths vote, a resolution declaring that an emergency existed, posing a threat to public health, safety, and welfare. This action allowed the construction of a homeless shelter at Co Rd 102 and East Beamer Street in accordance with Public Contract Code Section 22050. Public Contract Code section 22050 authorized the City to proceed with an abbreviated CEQA and public bid process to construct phase one of the emergency shelter.

Phase one of the emergency homeless shelter comprised a shelter building that could accommodate up to 100 beds for sheltering homeless single women and men and included four office spaces for staff. Over the past four years, the resulting East Beamer campus in total has three main phases of development over three adjacent parcels (APN: 027-360-042, 050, and 049), the first being the Emergency Shelter followed by the Permanent Supportive Housing (PSH) site and Walters House Treatment Center.

Exhibit:1-East Beamer Campus
At the time of the emergency shelter construction, it was anticipated there would be follow-on items included in the second phase of development as grant funds became available from the state.

Because of limited funds, the phase one construction of the emergency shelter project in 2020 relied on purchasing portable trailers to provide restrooms, showers, commercial kitchen, and laundry

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functions in an improved courtyard area adjacent to the west side of the shelter building. The trailers have been used on an interim basis until phase two construction can be funded with a permanent structure built to include restrooms, showers, a commercial kitchen, a laundry area, a dining hall, and office facilities. To establish specific standards for the shelter operations, the City executed an operating agreement in the form of a memorandum of understanding (MOU) with the shelter owner, Friends of the Mission, and the shelter operator, Yolo Wayfarer Center, in June 2020 before the shelter building was completed.

The emergency shelter development was a public/private partnership, with the City providing the land dedication in coordination with Friends of the Mission, which would handle operations and transfer existing programs from the Downtown Fourth and Hope location to the new East Beamer campus.

The land was designated as public quasi-public under Yolo County’s zoning and allowed Public Facilities as a land use. The emergency shelter site (parcel-1) (Exhibit-1) was later approved by the City Council to be transferred by quitclaim deed to Friends of the Mission on November 18th, 2020 with a follow-on annexation into the City Limits by Council on November 21st, 2023.

Discussion:

The Applicant, Thurmond Consulting, in coordination with Friends of the Mission, is proposing phase two shelter construction of a new 12,000-square-foot building to provide a formal client intake area, additional behavioral health services, administrative/clinician offices, and private respite rooms.

Additionally, the temporary kitchen, bathroom, and laundry facilities will transition permanently to the new building. The building will be located on the 1.2-acre south parcel (APN: 027-360-042) within the three-parcel East Beamer campus (Exhibit- 2). The building is scheduled to be located on the site east of the existing emergency shelter at 1901 -A East Beamer Street. The proposed site has been annexed into the city limits within the City’s Industrial zone, which requires approval of a Conditional Use Permit for the expansion of the emergency shelter land use.

Exhibit:2-Emergency Shelter Phase Two Site
The phase two shelter building will consist of two physical sections, secure from one another: an expansion of the existing shelter in a new building on the south side, and a licensed behavioral health facility on the north side of the one-story building (Exhibit-3).

The expanded shelter services in the south wing of the building will facilitate the transfer of the commercial kitchen, restrooms for 60 men and 40 women with showers, and a complete self-service laundry room to a permanent facility. The existing temporary trailers, located on the west side of the parcel, providing those services will then be removed from the site, thereby increasing the usable covered courtyard area. The expanded building space will also include offices for client intake, administration, and case management, with storage for staff supplies and belongings of individuals who leave without notice. Additionally, a new primary entry off the east side of the new building will

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provide a formal secure reception and intake area, with pest control and intake offices. The existing emergency shelter will remain with beds for up to 100 individuals and day services that may serve up to an additional 30-50 individuals.

The north wing of the building will house the behavioral health program, licensed by the Department of Health Care Services (DHCS) as residential perinatal substance use treatment. The facility will be owned and developed by Friends of the Mission, Inc. (FOM), Yolo Wayfarer Center and Fourth and Hope, Inc. will continue to operate the existing shelter and the new facility.

Behavioral health will add 10 rooms for residential perinatal substance use treatment. This will serve approximately 10 pregnant women within six months of delivery and/or parenting infants up to six months of age. This area will provide privacy and confidentiality and include a group counseling room, offices, reception area, secure medication storage, and a day room that is secure from the general shelter population. This program operations component will be funded by Drug Medi-Cal contracts, primarily the County of Yolo, although other limited contracts may be needed to fully fund the program.

Additionally, the four existing offices in the phase one shelter building will be converted to provide non-congregate behavioral health respite beds for individuals with mental health and/or substanceuse disorders. The converted offices create a programmatic link to the existing shelter facility to help ensure funding for the development of the entire Phase Two facility. The respite rooms will provide up to two beds each (a total of 8 clients) and will be funded by the Cal-AIM Community Supports program (i.e. Recuperative Care/Medical Respite and Short-Term post-hospitalization services).

Exhibit:3 - Emergency Shelter Phase Two Site Plan
The entire ADA-accessible facility, designed by Salazar Architects, Inc., will contain interior and exterior security cameras, door alarms, panic buttons, emergency call buttons/cords in healthcare spaces, and separate entrances for primary/behavioral health services.

The all-electric building with heat pump heating, cooling, and hot water, will include roof-mounted photo-voltaic panels, filtered water bottle filling stations, and a water filtration system for water fountains/filling stations. Costs will be obtained for a backup diesel or LP electrical generator and automatic transfer switch because of the need for uninterrupted power.

The Shelter’s Day Services will be served by a full-time employee on-site between the hours of 8 am

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to 10 pm, and overnight there will be four employees on site. The Behavioral Health Program will require 4–6 full-time employees for a total of 7-10 total staff members at the shelter during the day.

For staffing efficiency, some behavioral health staffing may be shared with other campus programs.

Perinatal/Behavioral Health Rooms
Staff have reviewed the request by Friends of the Mission to expand the emergency shelter service to include behavioral health, and serve perinatal women experiencing substance abuse issues and found that there was an unmet need for this type of support service in the community. This type of program has been successful in other jurisdictions and provides much needed respite for perinatal women in a private setting.

The state of California has also made a commitment of monetary grant funding to support this unmet need in communities, and it is through this funding that other much-needed kitchen, bathing, and laundry facilities can be built along with the perinatal and behavioral health facility. Additionally, staffing for the perinatal and behavioral health can have a crossover benefit in supporting the entirety of the emergency shelter.

Staff has proposed associated conditions of approval and several revisions of the existing memorandum of understanding (MOU/Operating Agreement) which outlines the City's expectations and operating requirements needed for these services and the type of facility. The key points of the MOU are outlined in one of the following sections further on in the staff report.

Temporary Trailers
As previously mentioned, the original emergency shelter construction included the use of four temporary trailers to house the kitchen, bathrooms, and laundry facility. At the time the emergency shelter was established, it was anticipated that these temporary trailers would transition into a permanent facility. In partnership with Friends of the Mission, the City agreed to assist with ongoing maintenance of the trailers, at which time they would no longer be needed, and the trailers could then be sold with proceeds placed in the CDBG fund.

Two of the four portable trailers purchased for the emergency shelter operation provide restrooms and showers. Heavy use of these facilities over more than three years has contributed to frequent maintenance issues, resulting in ongoing costs incurred to keep the restrooms and showers functional. While the long-term solution is the completion of the phase two shelter project to provide a permanent facility and no longer be reliant on the trailers, there is a current need to provide reliable restrooms and shower facilities for use by shelter residents and staff. Friends of the Mission reviewed the deficiencies of the trailers with a plumbing contractor and received a cost estimate of $131,000 to complete the needed rehabilitation work. The City has sufficient CDBG funds not committed to other construction activities to cover the rehabilitation costs.

The scope of the rehabilitation work includes the following key elements.

1. Replace needed waste lines to accommodate the installation of new plumbing fixtures to ensure compliance with current health and safety regulations.

2. Upgrade existing water lines to support manual flush Sloan valves to enhance flushing efficiency and reliability.

3. Install new shower kits with push-button actuators for ease of use and improved water control.

4. Install new toilet units designed for high-traffic use.

5. Implement manual flush systems for toilets.

6. Install a booster pump to maintain consistent water pressure across all fixtures, ensuring optimal functionality.

Operations Support

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Although the emergency shelter was designed to accommodate 100 individuals, 60 men and 40 women, in two separate dorms, the Yolo Wayfarer Center this year reduced the shelter’s capacity to approximately 45 clients when it did not receive State HHAP (Homeless Housing, Assistance and Prevention) grant funds. For the previous two years, the Yolo Wayfarer Center received $775,000 in HHAP funds annually. Using State Permanent Local Housing Allocation (PLHA) funds from the City would allow the shelter to increase service capacity to at least 70 clients for a two-year period. The State awarded the City $1,026,351 in PLHA funds this year for Rounds 2, 3, and 4 of the program with a portion of the grant, $513,576, designated in the State grant agreement as operating and capital costs for emergency shelters.

The PLHA funds have been earmarked for emergency shelter operations and are to support the existing operational needs of the shelter regardless of the newly proposed building and services.

Operating Agreement
As the emergency shelter approaches four years of operation at its current location, there is an opportunity to revisit the operating agreement, which is incorporated in the MOU executed in June 2020, before the shelter was completed and operational. The proposed changes seek to improve the shelter operations and outcomes for clients, increase communication with the City, and update the agreement to reflect the current conditions of the shelter development that have evolved since 2020.

Key changes include the following items:

1. Use of temporary trailers (restroom, shower, laundry, and commercial kitchen functions) shall end by November 1, 2030, and be replaced by a permanent facility.

2. A minimum of 70 shelter beds shall be provided for a two-year period commencing with the disbursement of Permanent Local Housing Allocation funds from the City.

3. Intake services conducted by shelter staff shall be completed when a new client enters the shelter or within 72 hours of admission.

4. Day services shall not be suspended or altered without advanced planning and consultation with the City.

5. The list of individuals dismissed from the shelter for aggressive behavior or acts of violence shall be provided to the City and updated monthly.

6. The City shall not be responsible for repairs to the temporary trailers purchased for the shelter in 2020.

Parking & Circulation
The phase two shelter parking area will include seven standard vehicle parking spaces, with two ADA stalls and secure bicycle parking. The shelter also maintains an eight-person private shuttle for use by staff to transport residents when necessary. Additionally, the client services team has two vehicles to assist with transportation to health and wellness-related activities.

As part of the phase one shelter construction, the city allowed a temporary parking area to be created east of the parcel on adjacent city property (Exhibit- 4), with the intention of transitioning the parking at a later date as money became available for a permanent parking lot.

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Exhibit:4 - Temporary Parking
Staff worked with the applicant to identify an area on the emergency shelter parcel owned by Friends of the Mission for the future parking lot and designated vendor delivery area. The proposed parking area in the south portion of the parcel is adjacent to East Beamer Street and will be accessible off the main entryway drive to the campus (Exhibit- 5). Staff have agreed to a two-phase transition from the temporary to the new permanent parking lot location. The first phase will commence with the phase two shelter construction and will include a vendor delivery area and ADA path of travel to the building and the commercial kitchen located on the southwest corner of the new building. This area can also be used by emergency vehicles and as a secondary loading zone for clients utilizing the daily shuttle serviced by the emergency shelter.

Exhibit:5 - Future Permanent On-site Parking Area
Staff is working with the applicant on a subsequent temporary parking agreement to codify the terms of the temporary parking and parking transition.

City’s Ongoing Commitment & Monitoring
California is facing homelessness throughout the state, and the complex issues the unhoused community faces are varied, requiring many tools and solutions. Through trial-and-error, community groups and local jurisdictions now know there is not a one-size fits all solution to homelessness.

Therefore, it takes an array of different programs to assist this community, and these services/programs/ and agencies must be able to adapt and pivot to changing needs.

The City realizes the work of the local nonprofits is an essential part of this partnership to provide support to some of the most vulnerable members of our community. However, with any partnership, some baseline expectations and understandings need to be established in order to evaluate progress and its continued value in meeting the needs of the community. If a program is not working or doesn’t consistently meet the baseline expectations, then it can be evaluated for possible changes and

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hopefully pivot or adapt to improve.

As a public municipality, it’s imperative that City resources are distributed throughout the community and, with proactive measures, there can be guards in place to ensure that the public service capacity is adequate to serve all the residents of Woodland.

Some of these proactive measures include:
• Fourth and Hope maintains a business Lyft account to ensure individuals return to their home community where they are registered to receive county services. • City commitment to leveraging state funding and grants that are earmarked for homeless services in order to support the ongoing efforts of the emergency shelter. • City Homeless Services Manager providing operational input and client engagement • Operating Agreement, outlines proactive programmatic expectations • Annual monitoring and program review
• Fourth and Hope/Friends of the Mission ongoing medical agency partnerships • Coordination with County Health and Human Services
Zoning & General Plan Consistency
The proposed development meets the requirements of the City’s zoning code section 17.84.170 as outlined in the associated conditions of approval. Per the state of California Emergency Shelters, they are defined as:

Any facility whose primary purpose is to provide temporary shelter with minimal supportive services for homeless persons that is limited to occupancy of six months or less by a homeless person. No individual or household may be denied emergency shelter because of an inability to pay. Emergency shelter shall include other interventions, including, but not limited to, a navigation center, bridge housing, and respite or recuperative facilities. Emergency shelters do not include evacuation shelters during emergencies.

The development is consistent with the intent of the City’s 2035 General Plan as outlined in the following:

Housing Element Implementation Program
A.11 -Continue to implement the strategies outlined in the City’s Homeless Action Plan, which includes increasing the availability of services and increasing Permanent Supportive Housing, as well as facilitate the provision of emergency shelter services through its participation in the countywide Homeless Coordination Project that provides services to the homeless in Yolo County. The Project includes support of the Cold Weather Shelter.

A.12- Facilitate full development of the East Beamer Way Emergency Shelter and Neighborhood Campus Project that includes 100 emergency shelter beds began operating January 2021:
• A total of 60 units of permanent supportive housing are under construction. • Future construction for Walters House residential treatment facility will include 60 beds of temporary supportive housing, wrap around services, community campus facilities including meeting rooms and community garden.
• A future second phase of emergency housing is proposed.

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• Continue to facilitate establishment of supportive or transitional housing within the community including establishment of 50 supportive housing units in the Downtown by Fourth and Hope, as well as continued support for existing and new facilities.

A.14 - Allow emergency shelters by-right in at least one zone. Ensure that the selected zoning district provides adequate sites to accommodate an unmet need for 138 shelter beds.

Environmental Determination
CEQA
Staff has determined that a Class 1 Categorical Exemption (Existing Facilities) pursuant to Section 15301 of the CEQA Guidelines and a Class 32 Categorical Exemption (Infill Development) pursuant to Section 15332 of the CEQA Guidelines is the appropriate level of CEQA review for this document.

Class 1 consists of the operation, repair, maintenance, permitting, leasing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use beyond that existing at the time of the lead agencies’ determination. Class 32 exemption consists of projects characterized as in-fill development within urbanized areas. The class consists of environmentally benign in-fill projects located on sites that are less than 5 acres and consistent with local general plan and zoning requirements. The project will not have any biological, air, water, traffic, or noise impacts.

Flood
A good portion of the three-parcel campus is within the FEMA AE-Special Flood Hazard Area, including half the development site. Both the 100 and 200-year flood plain will apply to the site and the flood elevation certificate will need to show the finished floor of construction at one-foot above base flood elevation (BFE).

Habitat Conservation
The entirety of the campus (APN: 027-360-042, 050, and 049) received habitat coverage and clearance through the Yolo Habitat Conservation Plan. The habitat coverage/clearance includes any new construction areas within the bound of the legal lot of record and a 50-foot buffer from the property lines.

Public Noticing
A notice of public hearing and the proposed FY 2023/24 CDBG Action Plan Amendment #1 was advertised in the Woodland Daily Democrat on October 22, 2024. Copies of the Action Plan Amendment were made available at the Community Services Department (Woodland Community and Senior Center, 2001 East Street), the Community Development Department (City Hall, 300 First Street), and through the City’s website. The 30-day comment period for the Action Plan Amendment initially ended on November 21, 2024, and was subsequently extended to December 3, 2024, to accommodate tonight’s continued public hearing. Any public input received will be incorporated into the Action Plan Amendment. This item was also posted to the City Council agenda for tonight’s meeting.

Additional public notice advertising for the City Council public hearing was prepared by the Community Development Department in accordance with notification procedures set forth in the City of Woodland Zoning Ordinance and State Planning Law. On November 15, 2024, the City published a notice of the public hearing items in the Woodland Daily Democrat. Public notices with information about the City Council public hearing were mailed to property owners located 300 feet from the proposed development site on November 22nd, 2024.

No public comments had been submitted at the time the staff report was prepared. Public comments

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received prior to the designated cut-off time will be read into the record.

Conclusion: Staff recommends that the City Council take the following actions: 1) Hold a continued public hearing to receive community input on the Fiscal Year (FY) 2023/24 Community Development Block Grant (CDBG) Action Plan Amendment #1; 2) Adopt Resolution No.____, approving the Conditional Use Permit with associated conditions of approval for the development of the Emergency Shelter phase two; 3) Adopt Resolution No.____, approving Action Plan Amendment #1 in substantially the same form presented to the City Council and incorporating public comments received at the public hearing for the allocation of $131,000 in CDBG funds to Friends of the Mission for rehabilitation of the emergency shelter restroom/shower trailers and amend the Fiscal Year 2024/25 budget to appropriate an additional $33,376 in CDBG funds (Fund 1320); authorizing the City Manager or designee to finalize and submit Action Plan Amendment #1 to the U.S. Department of Housing and Urban Development after the conclusion of the public comment period; approving the allocation of $513,576 in State Permanent Local Housing Allocation funds to the Yolo Wayfarer Center to support the operations of the emergency shelter over a two-year period and amend the Fiscal Year 2024/25 budget to appropriate an additional $513,576 in Permanent Local Housing Allocation funds (Fund 1325); and approving the Amended and Restated Emergency Shelter Memorandum of Understanding with Friends of the Mission and Yolo Wayfarer Center in substantially the same form presented to the City Council.

Prepared by: Megan Meier, Senior Planner
Franklin Cui, Housing Analyst
Reviewed by: Brent Meyer, Community Development Director / City Engineer Attachments:

1. Proposed Resolution - Amendment to FY 23-24 CDBG Action Plan_Allocation for Operation of Emergency Shelter_Amended and Restated MOU

2. Proposed Resolution & CUP Conditions of Approval - E Beamer Campus Emergency Shelter II

3. AP Amendment 2023-24

4. Shelter Phase II Draft Org Chart [11-15-2024]

5. 04 East Beamer - Permit Set

6. MOU Amended 2024

7. Daily Dem Proof of Pub Oct 22, 2024

8. Daily Dem Proof of Pub Nov 15, 2024

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RESOLUTION NO. _____

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND TO APPROVE THE SUBSTANTIAL AMENDMENT TO THE FISCAL YEAR 2023/24

COMMUNITY DEVELOPMENT BLOCK GRANT ACTION PLAN, STATE

PERMANENT LOCAL HOUSING ALLOCATION FOR OPERATION OF THE

EMERGENCY SHELTER, AND AMENDED AND RESTATED EMERGENCY

SHELTER MEMORANDUM OF UNDERSTANDING
WHEREAS, HUD regulations require that a grantee’s citizen participation plan must specify what program changes constitute a “substantial” amendment to the Action Plan and what procedure will be used to amend the plan. Based on the 2007-2008 Citizen Participation Plan, Amendment #1 constitutes a “substantial” amendment because it funds an activity not included in the FY 2023/24 Action Plan;
WHEREAS, Amendment #1 was made available to the public for a 30-day public comment period and public input has been incorporated into the amendment; WHEREAS, the City was awarded State Permanent Local Housing Allocation grant funds in 2024 and the award includes $513,576 in operating and capital costs for emergency shelters and the City intends to use this portion of the grant to support the operation of the emergency shelter;
WHEREAS, the City executed a Memorandum of Understanding with Friends of the Mission and the Yolo Wayfarer Center in 2020 to address operation of the emergency shelter and the City intends to update the agreement with an Amended and Restated Memorandum of Understanding.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Woodland as follows:

SECTION 1: This City Council hereby finds and determines that the foregoing recitals are true and correct.

SECTION 2: This City Council hereby approves the Substantial Amendment to the FY 2023/24 CDBG Annual Action Plan with the allocation of $131,000 in CDBG funds to Friends of the Mission for rehabilitation of the emergency shelter restroom/shower trailers and authorizes the Finance Officer or designee to amend the Fiscal Year 2024/25 budget to appropriate an additional $33,376 in CDBG funds (Fund 1320).

SECTION 3: This City Council hereby directs staff to (a) complete the Substantial Amendment to the FY 2023/24 Action Plan, as well as any other items required by the U.S Department of Housing and Urban Development, incorporating the adopted funding allocation along with any public input received during the public comment period; and (b) submit the completed Substantial Amendment to HUD.

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SECTION 4: This City Council hereby approves the allocation of $513,576 in State Permanent Local Housing Allocation funds to the Yolo Wayfarer Center for operation of the emergency shelter over a two-year period and authorizes the Finance Officer or designee to amend the Fiscal Year 2024/25 budget to appropriate an additional $513,576 in Permanent Local Housing Allocation funds (Fund 1325).

SECTION 5: This City Council hereby approves the Amended and Restated Emergency Shelter Memorandum of Understanding with Friends of the Mission and the Yolo Wayfarer Center in substantially the same form presented to the City Council.

SECTION 6: This Resolution shall take effect from and after the date of its passage and adoption.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Woodland at a regular meeting held on the 3rd day of December 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Tania Garcia-Cadena, Mayor
ATTEST: APPROVED AS TO FORM:
____________________________ _____________________________ Sarah Lansburgh, CMC, City Clerk Ethan Walsh, City Attorney

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RESOLUTION NO. ____

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

APPROVING A CONDITIONAL USE PERMIT AND ASSOCIATED OPERATING AGREEMENT FOR EAST BEAMER CAMPUS EMERGENCY SHELTER II, AT 1901-A

EAST BEAMER STREET WITHIN THE CITY COMMUNITY INDUSTRIAL ZONE WHEREAS, On June 16, 2020, the City Council, in response to Governor Newsom’s Executive Order N-32-20, addressed the impact of COVID-19 on homeless persons and stated that they are one of the most at-risk populations affected by COVID-19. The City’s homeless population had a higher risk of exposure to COVID-19 as they do not have homes in which they could shelter in place. Approved Ordinance funding for the East Beamer Campus Emergency Shelter, to allow for an emergency homeless shelter comprised of a shelter building that could accommodate up to 100 beds for single women and men with four office spaces for staff and four temporary trailers to house the kitchen, laundry, and bathroom facilities.; and WHEREAS, as set forth in Woodland Municipal Code section 17.84.170, emergency shelters are any facility whose primary purpose is to provide temporary shelter with minimal supportive services for homeless persons that is limited to occupancy of six months or less by a homeless person. No individual or household may be denied emergency shelter because of an inability to pay.

Emergency shelter shall include other interventions, including, but not limited to, a navigation center, bridge housing, and respite or recuperative facilities. Emergency shelters do not include evacuation shelters during emergencies. Subject to operating requirements outlined in the Municipal Code and Conditional Use Permit approval; and WHEREAS, on August 5, 2024, The Applicant Friends of the Mission Inc., in coordination with Thurmond Consulting LLC submitted an application for phase two shelter construction of a new 12,000-square-foot building to provide a formal client intake area, additional behavioral health services, administrative/clinician offices, and private respite rooms. Additionally, the temporary kitchen, bathroom, and laundry facilities will transition permanently to the new building. The building will be located on the east half of the 1.2 acre south parcel (APN: 027-360-042) within the three-parcel East Beamer campus; and
WHEREAS, as required by the City of Woodland Municipal Code, certain operating requirements for the land use are outlined in the associated Operating Agreement (MOU) that will be reviewed annually and considered any other factors deemed necessary by the City to maintain and promote public health, safety, and general welfare; and WHEREAS, the City of Woodland City Council hereby finds that the proposed phase two emergency shelter to be located at 1901-A, East Beamer Street (“Site”), as set forth in Planning Application No. PLNG 24-00050 submitted by Friends of the Mission Inc., in coordination with Thurmond Consulting LLC (“Applicant”), conforms to the requirements and intent of Chapter

17.84.170 of the Woodland Zoning Code regarding emergency shelter uses and the City General Plan, and further that, under the circumstances of the particular case, the use will not constitute a nuisance or be detrimental to the public welfare of the community; and WHEREAS, the project is exempt from further environmental review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301 (Class 1

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Categorical Exemption, Existing Facilities) and CEQA Guidelines Section 15332 (Class 32 Categorical Exemption, Infill Development), as the City Council of the City of Woodland finds as follows:
• The project consists of minor alterations for interior tenant improvements to operate a cannabis business that requires specific spaces to conform with state and local regulations. • The project is located on a site that is less than 5 acres and will not have any biological, air, water, traffic, or noise impacts; and
WHEREAS, a public notice describing the proposed cannabis conditional use permit was published in the Woodland Daily Democrat, a newspaper of general circulation, and mailed to property owners and property tenants within 300 feet of the project site; and WHEREAS, the City Council held a duly-noticed public hearing on December 3, 2024, as required by law to consider all of the information presented by staff and public testimony presented in writing and at the meeting.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Woodland, based on facts in the staff report, written and oral testimony, and exhibits presented, hereby recommends to the Woodland City Council: Approval of a Conditional Use Permit with associated Operating Agreement (MOU) for phase two emergency shelter use located at 1901-A, East Beamer Street, as set forth in Planning Application No. PLNG 24-00050, prepared by Friends of the Mission Inc., in coordination with Thurmond Consulting LLC; as follows and based on the following findings:

SECTION 1. Recitals. The City of Woodland City Council hereby adopts the above recitals as true and correct findings of the City of Woodland City Council and incorporates them into this Resolution by this reference.

SECTION 2. Findings. In support of issuing a conditional use permit for the proposed emergency shelter use to be located at 1901-A East Beamer Street, as set forth in Planning Application No. PLNG 24-00050, the City of Woodland City Council hereby makes the following additional findings, pursuant to the requirements of Woodland Municipal Code (“WMC”) Section 17.100.170:
1) The proposed use is consistent with the General Plan and Zoning Code, in that the use is conditionally permitted consistent with zoning and general plan requirements, and appropriate conditions to address potential concerns and impacts have been made part of the approval.
2) The site is physically suitable for the type, density, intensity of the use being proposed, including access, utilities, and the absence of physical constraints. 3) The design, location, size, and operating characteristics of the proposed activity are compatible with the existing and future land uses as conditioned herein, including transportation and service facilities.
4) Granting the Conditional Use Permit would not constitute a nuisance or be injurious or detrimental to the public interest, health, safety, convenience, or welfare, or

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materially injurious to persons, property, or improvements in the vicinity and zone in which the property is located.
5) The proposed project is categorically exempt from further environmental review pursuant to CEQA sections 15301 and 15303 as it involves operation, expansion of existing facilities, and conversion of a small portion of the existing phase one emergency shelter structure not exceeding 2,500 square feet, where an emergency shelter is a conditionally permitted use.
6) Pursuant to WMC section 17.84.170, the City of Woodland City Council has considered the type of proposed use by the Applicant. The City of Woodland City Council finds that the emergency shelter will provide currently unavailable services to the community by the Applicant’s use at the proposed location.

In light of the above findings and considerations regarding the proposed use and location, the City of Woodland City Council, therefore finds that the conditional use conforms to the requirements and intent of WMC Chapter 17.84.170 regarding emergency shelters and the City’s General Plan, and that any conditions and requirements stipulated in Applicant’s conditional use permit have been or will be met, and that the use will not constitute a nuisance or be detrimental to the public welfare of the community. These findings are further established and incorporated into the project approval, attached hereto as Exhibit “A” and incorporated herein by reference.

SECTION 3. Approval. In accordance with the City of Woodland City Council findings stated in Section 2 and Exhibit A of this Resolution, the City of Woodland City Council hereby recommends that the City Council approve Planning Application Number PLNG 24-00050 for Conditional Use Permit to Friends of the Mission Inc., in coordination with Thurmond Consulting LLC for the proposed phase two emergency shelter to be located at 1901-A, Beamer Street. The recommended approval and issuance of the conditional use permit is expressly conditioned on Applicant’s continued compliance with all of the findings and conditions of approval specified in Applicant’s conditional use permit, Article 17.84.170 of the Woodland Zoning Code, and all other applicable local and state laws and regulations pertaining to the land use. Nothing in this Resolution shall be deemed to waive the City’s right to revoke Applicant’s conditional use permit in the event Applicant violates any of the aforementioned conditions.

PASSED AND ADOPTED, by the City Council of the City of Woodland at a regular meeting of the City Council held on the 3rd day of December 2024, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT: ______________________________
Tania Garcia-Cadena, Mayor
ATTEST: APPROVED AS TO FORM:
____________________________ ______________________________ Sarah Lansburgh, CMC, City Clerk Ethan Walsh, City Attorney

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EXHIBIT-A
East Beamer Emergency Shelter Phase-Two
PLNG-24-00050

CONDITIONS OF APPROVAL
December 03, 2024

GENERAL

1. Approval. Applicant Friends of the Mission Inc. in coordination with Thurmond Consulting LLC are proposing phase two shelter construction of a new 12,000-squarefoot building to provide a formal client intake area, additional behavioral health services, administrative/clinician offices, and private respite rooms. Additionally, the temporary kitchen, bathroom, and laundry facilities will transition permanently to the new building. The building will be located on the 1.2 acre south most parcel (APN:
027-360-042) within the three-parcel East Beamer campus. The building is scheduled to be located on the site east of the existing emergency shelter at 1901 E. Beamer Street (Planning Application # PLNG 24-00050).

2. Substantial Conformance. The use shall be implemented in substantial conformance with the Conditional Use Permit (Planning Application: PLNG 24-00050) as approved by the City Council, and subject to all applicable provisions of Woodland Zoning Code Section 17.84.170, except as modified herein. Certificate of Occupancy, all conditions of approval and required improvements shall be completed to the satisfaction of the city. Changes in the use or an increase in the intensity or size of operation may require approval of a new or modified use permit.

3. Regulatory Agreement. The Memorandum of Understanding (operating agreement) will serve as the primary regulatory agreement for the operations of the emergency shelter with additional requirements outlined herein per the Woodland zoning code section 17.84.170 for Emergency Shelters, Daytime Service Facilities and Low Barrier Navigation Centers.

4. Indemnification. The applicant shall defend, indemnify, and hold harmless the City of Woodland, its agents, officers or employees from any claim, action or proceeding against the City or its agents, officers or employees to attack, set aside, void or annul an approval of the subject application by the City, its legislative body, advisory agencies or administrative officers. The City will promptly notify the applicant of any such claim, action or proceeding against the City and the applicant will either, at the City's discretion, undertake defense of the matter and pay the City's associated legal costs, or will advance funds to pay for defense of the matter by the City Attorney.

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5. Other Applicable Requirements. The applicant shall secure approval and satisfy the requirements of all agencies with jurisdiction prior to operating. The project approval is subject to all applicable requirements of the Federal, State, City of Woodland and any other affected governmental agencies. Approval of this request shall not waive compliance with all sections of the Municipal Code, all other applicable Federal, State and City Ordinances, and applicable Community or Specific Plans or Design Guidelines in effect at the time of building permit issuance. The duty of inquiry as to such requirements shall be upon the applicant.

6. Building and Fire Requirements. Prior to occupancy, applicant shall comply with all applicable Building and Fire requirements to the satisfaction of the Building Official and the Fire Marshall. The applicant shall obtain all necessary and appropriate permits for the project prior to occupancy, including but not limited to building and encroachment permits, and pay all required fees.

7. Compliance with Conditions. Prior to any use of the project site, all Conditions of Approval shall be completed to the satisfaction of the Community Development, Police, and Fire Departments. Applicant shall comply with the design requirements as stated in the Community Design Standards for any exterior changes, modifications, and additions to the subject building. All exterior changes beyond those stated in the original approval will require staff level design review.

8. Applicant’s Responsibility to Inform. The applicant shall be responsible for informing all subcontractors, consultants, engineers, or other business entities providing services related to the project of their responsibilities to comply with all pertinent requirements herein in the City of Woodland Municipal Code, including the requirement that a business license be obtained by all entities doing business in the City.

9. Environmental Recording Fee. Environmental Recording Fee. Applicant shall provide the Community Development Department with a check for the sum of $50 made out to Yolo County to record the CEQA environmental document (Notice of Exemption) with the County. The applicant shall provide all CEQA mitigation outlined in IS/MND and Yolo Habitat Conservation Plan Minimization Measures associated with the original map and parcel formation.

10. Modifications. If the applicant wishes to relocate, significantly modify the approved site layout and allowed uses, the applicant shall secure a new permit, or modification to the existing permit through Planning Division prior to any modification or occupancy of the site by a new or modified use.

11. Use Permit Compliance. If the Community Development Director finds evidence that the use or uses has or have resulted in a substantial adverse effect on the health and/or general welfare of users of adjacent property, or have a substantial adverse

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impact on public facilities or services, the Community Development Director may refer to the permit approval to the Planning Commission for further review. If, upon such review, the Commission finds that any of the adverse results above have occurred, the Planning Commission shall recommend to the City Council to require further review. If upon such review the City Council finds that any of the above results have occurred, the City Council shall modify or revoke the Permit.

PLANNING

12. All operating requirements outlined in the Memorandum of Understanding shall be met including but not limited to the requirements of the Woodland Zoning code Section 17.84.170 and conditions outlined herein.

13. On-Site Management and Safety. All requirements of the Woodland Zoning code Section 17.84.170 for emergency shelter facilities, as follows:
a. The facility will maintain adequate staffing with an onsite manager unit in order to ensure safety of residents and ensure community rules are enforced.

On-site management shall be present at all times that the emergency shelter is in operation.
a. Staff members shall be clearly identifiable to the public, clients, and emergency personnel through the use of badges, uniforms, or other identifying measures.
b. The Facility shall have on-site security during all hours when the shelter is in operation. The applicant shall submit a security and safety plan for review and approval by the Police Department prior to final CofO for the emergency shelter.
c. Facilities shall provide secure areas for personal property, which shall be screened from public view. Storage of personal resident items will be organized and inside each room or in designated area.
d. All processes and procedures including resident registration requirements, employee rules, resident conduct rules and procedures, and security protocols.
e. Staff members shall be fingerprinted and background checks performed prior to employment if warranted by Police or other government agency. f. The facility shall demonstrate sufficient liability insurance coverage as required by State and Federal agencies.
g. Service providers shall establish standards for responding to emergencies and incidents expelling clients from the facility. Re-admittance policies for clients who have previously been expelled from the facility shall also be established.
h. Service providers shall maintain up-to-date information and referral sheets

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to give clients and other persons who cannot be served by the establishment. i. Service providers shall establish affirmative measures to discourage loitering at the facility and surrounding properties.
j. Service providers shall provide the City with 24/7 contact information for an individual with the authority to address operational or emergency issues.

Staff must be on hand and clearly identifiable in the event that response is needed by Public Safety personnel.
k. Prior to the operation of the emergency shelter and annually thereafter, the shelter shall prepare and file a management plan with the Community Development Department that discusses operational rules and standards, including, but not limited to, standards governing client supervision, client services, food services, and maintenance of surrounding property, and outline all security measures to be taken on site. The plan shall also include a floor plan that demonstrates compliance with the physical standards required by this Section.

14. Operating Procedures. The applicant will establish and utilize Standard Operating Procedures that describe multifamily housing from Health Officials or California State Regulators, that the facility does not meet appropriate health or safety standards. The Standard Operating Procedures manual shall include the following:
a. Temporary shelter shall be available to residents for no more than six months (180 days) in any consecutive 12-month period. A curfew no later than 10:00 pm shall be established and strictly enforced. Clients shall not be admitted after curfew, with exceptions allowed for client work schedules, special event attendance, and after-hours’ admittance of clients by organizations or public officials
b. A minimum of one staff member shall be awake and on-duty, plus one additional staff or volunteer, on-premises when the facility is open. Facility staff shall be trained in operating procedures and safety plans. The facility shall not employ persons who are required to register as a sex registrant under California Penal Code § 290.
c. Service providers will continuously monitor waiting areas to inform prospective clients whether they can be served within a reasonable time. If they cannot be served by the provider because of time or resource constraints, staff shall make information available to the client of alternative programs and locations where they may seek similar service.
d. Service providers shall address when, where, and how often food services, laundry facilities, and access to transportation will be provided to clients. No more than 2 residents per unit/room
e. Non-operational and unregistered vehicles will not be kept on site. f. No illegal drugs will be allowed on the facility grounds. Smoking inside the community building will be prohibited.

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g. Illegal drugs shall be turned over to the Woodland Police Department. Drug paraphernalia shall be destroyed and disposed of in a proper manner. The facility shall provide on-site a biohazard container in compliance with Yolo Environmental Health.
h. The disposal of medical waste shall comply with the Yolo County Department of Environmental Health.
i. The facility will comply with all Yolo County Health Standards. j. The facility will maintain adequate facilities for personal care (toilets, bathing and laundry facilities), per City Building and Yolo County Health regulation.

The personal facilities shall be maintained in good work order at all times. k. Each eligible resident must agree to abide by the community requirements. l. The facility operator will contact the City of Woodland Police immediately if any persons are violent or commit a crime.
m. Parking of resident, staff, or guest vehicles shall be in designated facility parking spaces or available on-site.
n. The business will resolve all health and safety issues with the residents and mitigate negative impacts to residents, staff, or the public. o. The housing management operator shall provide a procedure which describes the policy for communicating with the public, local agencies, and health and safety officials.

15. Annual Review. The facility’s operation shall be reviewed annually for compliance with the Permit approval and associated operating agreement. The following shall be submitted annually for review by the City:
a. All reports pertaining to services provided by the facility, including compliance with operating agreement.
b. All reports required by other reviewing and government agencies c. Submittal of a review report by Fourth and Hope indication how they have complied with the operating agreement.
d. On an annual (or more frequent) basis, the facility must provide the City with a report that contains, at minimum, a count of the referrals from agencies outside of Woodland.

16. Site Requirements. Adequate external lighting shall be provided on pedestrian pathways and parking lot areas for security purposes. The lighting shall be stationary, directed away from adjacent properties and public rights-of-way, and of intensity compatible with the neighborhood.

17. Broken or damaged exterior lighting shall be repaired within 48 hours of being noted.

18. Lighting shall be confined to the site boundaries and provide safety and security. All building entrances and pedestrian ways shall be adequately lighted pursuant to the City Code and the requirements of the Police Department.

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19. All mechanical equipment (which includes air conditioning units), whether roofmounted or on the ground, shall be fully screened from view.

20. The site shall be inspected and maintained daily to be clear of litter. Facility staff shall coordinate ongoing removal of garbage and other waste with appropriate agencies to ensure such materials as not store on site. Dumpsters. Shall be screened from view of public right of ways and neighboring properties and shall be maintained so no debris is outside of containers.

21. The applicant will be required to submit separate design review and building permit applications for the proposed signage. All signage must be reviewed by Planning Division to ensure substantial compliance with the plans provided and current City standards.

22. Trash and Recycling: Standard provisions ensuring that there is no attraction of rodents, unsightly materials, etc. Also, the facility shall ensure that no person shall transport into the facility any garbage or refuse which originated outside the city.

23. The facility shall be equipped with Trash enclosures that meet all City requirements and review/approved by Environmental Services to fit required bins for waste, recycling and organics services.

24. The proposed use and project, as conditioned, will not constitute a nuisance or be injurious or detrimental to the public health, safety, or welfare, or to person or property in the vicinity of the proposed use and project.

25. Landscape. The facility will be well maintained at all times, including adequate landscaping, fencing, and lighting. It will be kept free of trash and debris.

26. All landscape planter areas shall be planted and maintained per City Standards.

Vegetative matter shall cover no less than 75% of the required landscape area unless otherwise approved by the Community Development Director. Maintenance shall include but is not limited to watering, fertilizing, weeding, cleaning, pruning, trimming, spraying and cultivation.

27. The landscaping surrounding the facility shall be trimmed to allow visual access to the facility.

28. Parking. The project shall provide and maintain the number of on-site parking spaces consistent with the requirements of Section 17.68 of the Woodland Municipal Code, based on gross square footage of floor area, beds, and staffing.

29. The applicant will work with staff on a temporary parking agreement outlining the timeline for the transition to a permanent on-site parking facility.

30. Any changes to the temporary parking agreement shall be reviewed and approved by the Community Development Director.

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BUILDING

31. This project must meet all criteria and mandates for these City adopted codes or the most current code:
e. 2022 California Building Code
f. 2022 California Plumbing Code
g. 2022 California Mechanical Code
h. 2022 California Electrical Code
i. 2022 Building Energy Efficiency Standards
j. 2022 California Green Building Code
k. The Code of the City of Woodland

32. Other City and County Agencies (Health, Fire, Public Works, and Planning) may be required to approve the project prior to a building permit being issued.

33. A recycle plan is required at the time of permit issuance, along with a $1000 deposit.

34. Prior to any demolition work being performed, clearance from Yolo Solano Air Quality Management District is required.

35. Any deferred submittals that are not a part of the initial permit application must be listed on the cover sheet of the plan at the time of application for the project.

36. All plans, computations and specifications to be prepared and designed by an architect or engineer licensed by the state of California.

37. A licensed architect or licensed engineer shall be responsible for reviewing and coordinating all submittal documents prepared by others, including deferred submittal items, for compatibility with the design of the building.

38. Building must comply with the current local, state, and federal codes, rules, and regulations.

39. Building must comply with the latest adopted ordinances, resolutions, policies, and fees adopted by the City Council at the time of the building review and approval. All fees must be paid prior to issuance of a building permit.

FIRE

40. Any additions or modifications to the fire sprinkler system will need to be submitted as a deferred set to the Woodland Fire Department. They can be submitted directly via email: risk- [email protected].

41. Any additions or modifications to the fire alarm system will need to be submitted as a deferred set to the Woodland Fire Department. They can be submitted directly via email: risk- [email protected].

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42. 5lb 2A:10BC Fire extinguishers will need to be mounted in readily accessible areas, per 2019 CFC 906

43. Owner/operator shall provide a secondary graveled/paved emergency vehicle access (EVA) to the site.

44. Knoks boxes required on all gates/doors on and off-site that pertain to access for the Phase 2 Permanent Supportive Housing Site.

45. All red curbed areas shall be maintained and cleared of all obstructions.

46. All access drive isles shall remain clear from obstructions for through circulation.

47. On-site managers unit shall be clearly identified for emergency personnel to engage communication regarding any life safety call for service.

48. The facility will be designed to allow visual access around the perimeter, sidewalks, and street.

49. The facility will maintain adequate facilities, per City Building and Yolo County Health regulations. The personal facilities shall be maintained in good work order at all times.

50. The facility will discourage participants from parking anywhere other than the designated parking areas.

51. Staff members shall be fingerprinted, and background checks performed prior to employment if warranted by Police or other government agencies.

52. The facility shall demonstrate sufficient liability insurance coverage as required by State and Federal agencies.

DEVELOPMENT ENGINEERING
The following comments are from the City of Woodland Engineering Division and Public Works Department and are applicable to the referenced project:

General Conditions

53. Prior to building permit issuance, applicant shall obtain an encroachment permit for all work within the public right-of-way including utility connections and water meter, sewer cleanouts, and backflow devices, along with any activity requiring traffic control. The submittal shall include an engineer’s estimate of cost for the public improvements and applicant shall pay a plan check and inspection fee in accordance with the City of Woodland comprehensive fee schedule. This submittal is separate from the building permit submittal. All public improvements shall conform to the current City of Woodland Standard Specifications.

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54. All public improvements are required as a condition of development of this site, and shall be completed prior to certificate of occupancy of the building.

Fees:

55. Owner shall pay all permit fees for construction of offsite infrastructure improvements under the encroachment permit, as approved by City Council and defined in the City Fee Schedule.

56. The conditions of approval set forth herein include certain fees, dedication requirements, reservation requirements and/or other exactions. Pursuant to Government Code, Section 66020(d), these conditions constitute written notice of the amount of such fees, and a description of the dedications, reservations and other exactions.

The applicant is hereby notified that the 90-day protest period, commencing from the date of project approval, has begun. If the applicant fails to file a timely protest regarding any of the fees, dedication requirements, reservation requirements and/or other exactions contained in this notice, complying with all the requirements of Government Code, Section 66020, the applicant will be legally barred from later challenging such fees, dedications requirements, reservation requirements and/or other such exactions. Notwithstanding the foregoing, the City does not waive any rights it may have to enforce any settlement agreement, memorandum of understanding, or other agreement with the applicant which authorizes the City to impose certain fees, and which may waive the applicant's right to challenge the imposition of some or all of the fees, dedication requirements, reservation requirements, and/or other exactions set forth in these conditions of approval.

Easements Dedications:

N/A
Site Design and Frontage Improvements

57. All public improvements are required as a condition of development of this site, and shall be completed prior to certificate of occupancy.

58. The applicant shall upgrade existing backflow device to meet City standards including but not limited to installation of concrete slab and cage. The work shall be done under an encroachment permit.

59. Backflow protection devices shall be installed on all domestic, landscape, and irrigation water services. Backflow devices shall be tested by a City-approved tester and results provided to the Public Works Department prior to occupancy. Work shall be covered by an encroachment permit.

60. Applicant shall work with staff on the final two-phase parking transition plan, with phase one occurring concurrently with the emergency shelter phase two construction. Phase one of the parking plan will include the ADA path of travel and a dedicated delivery/loading area located south of the existing shelter development site with compliant commercial driveway per City standards.

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CITY OF WOODLAND
ACTION PLAN: Fiscal Year 2023/24
AMENDMENT #1
Introduction
On June 20, 2023, the City of Woodland adopted the FY 2023/24 Action Plan covering the period of July 1, 2023 through June 30, 2024. The City’s Action Plan was approved by the U.S. Department of Housing and Urban Development (HUD) on September 15, 2023. The Action Plan is a planning document required by HUD for local government entities (cities and counties) receiving federal Community Development Block Grant (CDBG) and other formula grant program funds. The Action Plan outlines specific projects and activities that the City will carry out during the July 1, 2023 through June 30, 2024 fiscal year. Amendment #1 would add a new activity to the FY 2023/24 Action Plan by funding the rehabilitation of the restroom/shower trailers at the Fourth & Hope emergency shelter (Yolo Wayfarer Center) at an estimated amount of $131,000 in CDBG funds.

HUD regulations require that a grantee’s citizen participation plan must specify what program changes constitute a “substantial” amendment to the Action Plan and what procedure will be used to amend the plan. Based on the 2007-2008 Citizen Participation Plan, Amendment #1 constitutes a “substantial” amendment because it funds an activity not included in the FY 2019/20 Action Plan.

Amendment #1 was noticed in the Woodland Daily Democrat on October 18, 2024 and the public comment period was extended through December 3, 2024 to accommodate the Woodland City Council’s December 3 public hearing on Amendment #1.

Detailed Description of Proposed Activity
Activity: Rehabilitation of restroom and shower trailers at the Fourth & Hope emergency shelter (Yolo Wayfarer Center) located at 1901 East Beamer Street, Woodland, CA 957760
Agency: Friends of the Mission (property owner of 1901 East Beamer Street) Funding Amount: $131,000
CDBG funds will be used to comprehensively renovate and upgrade the trailer portable bathrooms/showers to enhance the functionality, durability, and ensure the units meet current health and safety regulations. Specific improvements including the following items.

1. Replace needed waste lines to accommodate the installation of new plumbing fixtures to ensure compliance with current health and safety regulations.

2. Upgrade existing water lines to support manual flush Sloan valves to enhance flushing efficiency and reliability.

3. Install new shower kits with push-button actuators for ease of use and improved water control.

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4. Install new toilets units designed for high traffic use.

5. Implement manual flush systems for toilets.

6. Install a booster pump to maintain consistent water pressure across all fixtures, ensuring optimal functionality.

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Shelter Phase II Draft Organizational Chart
Yolo Wayfarer Center Christian Mission dba Fourth and Hope/ Walter’s House Board of Trustees
Executive Director
Doug Zeck
Deputy Executive Director
Amara Pickens
Shelter Operations Manager
TBD
Food/Nutrition Manager
Gustavo Rios
Client Care Coordinators
8-10 FTE Day/Swing
4 FTE Night
SUD Clinical Program Manager
Tanisha South
(Walter’s House shared staff)
Administrative Coordinator
(Walter’s House shared staff)
SUD Counselor
1 FTE
Recovery Support Specialists
5 FTE
Client Services Manager
Faith Fleming-Gogh
Case Managers
2 FTE
Fiscal Department Admin/QA Department
Behavioral Health/Clinic Director
Kali Coughlin-Paredes
Housing Director
TBD
SUD Medical Director
Dr. Les Kalman (contracted)

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2222 NE OREGON ST.

SUITE 101
PORTLAND, OR 97232
PHONE: 503.702.2575
WWW.SALAZARCH.COM
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SHELTER II AT EAST BEAMER

BUILDING PERMIT SUBMITTAL
1901 East Beamer Street, Woodland, CA 95776
1201 J STREET
SUITE 200
SACRAMENTO, CA 95814
PHONE: 916.269.8818
WWW.SALAZARCH.COM

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A101
1 A101
1 A101
1 A101
1 A101
1 BUILDING SECTION TAG

WALL SECTION TAG

DETAIL TAGS

ELEVATION DATUM

A GRID LINE / GRID BUBBLE
A101 ELEVATION TAGS
1A
1C
A101 1 1D 1B ROOM TAG

GRAPHIC SCALE

REVISION TAG AND CLOUD

NORTH ARROW

DOOR TAG

WINDOW TAG

KEYNOTE TAG

ASSEMBLY TAG
1 1
1 N
A1
0 4' 8' 16'
1 101

ROOM NAME

EAST BEAMER STREET
PROPOSED 1-STORY

BUILDING

OFFICES TO BE

RENOVATED
PROJECT NUMBER:

CLIENT:

PHASE:

SHEET TITLE:

SHEET:

All drawings and written materials apperaing herein constitute the original and unpublised work of the designer and the same may not be duplicated, used, or disclosed without the written consent of the designer.

REVISIONS:
1201 J STREET
SUITE 200
SACRAMENTO, CA 95814
PHONE: 916.269.8818
WWW.SALAZARCH.COM
DRAWN BY:

CHECKED BY:

DATE CREATED:

Salazar Architect, Inc.
# DATE DESCRIPTION
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2321

SHELTER II AT

EAST BEAMER
1901 EAST BEAMER STREET
WOODLAND, CA 95776
APN:027-360-042

FRIENDS OF THE

MISSION
PO BOX 8485
WOODLAND, CA 95776
(916) 416-0901

BUILDING PERMIT

SUBMITTAL

COVER SHEET
G-001

EN, KS, JL
AS
02/27/24

MIN MINIMUM

MIRR MIRROR

MTL METAL

N/A NOT APPLICABLE

NO NUMBER

NR NON RATED

NTS NOT TO SCALE

OC ON-CENTER

OCC OCCUPANT(S), OCCUPANCY(IES)

OD OVERFLOW DRAIN

OLF OCCUPANT LOAD FACTOR

OPP OPPOSITE

PERF PERFORATED / PERFORATION

PL PROPERTY LINE, PLATE

PLAM PLASTIC LAMINATE

PLWD PLYWOOD

PNT PAINT

PT PRESERVATIVE TREATED

PTHP PACKAGE TERMINAL HEAT PUMP

QTY QUANTITY

R RISER, RADIUS

RD ROOF DRAIN

REF REFER, REFERENCE

REFR REFRIGERATOR

REQ'D REQUIRED

RM ROOM

RO ROUGH OPENING

RR RESTROOM

SAMF SELF-ADHERED MEMBRANE FLASHING

SF SQUARE FOOT

SHTHGN SHEATHING

SIM SIMILAR

SS STAINLESS STEEL

STC SOUND TRANSMISSION CLASS

STL STEEL

STOR STORAGE

STR STAIR

T TREAD

T & G TONGUE AND GROOVE

TO TOP OF

TYP TYPICAL

UL UNDERWRITERS LABORATORIES

UNO UNLESS NOTED OTHERWISE

VFY VERIFY

W WASHER

W/ WITH

WC WATER CLOSET

WIJ WOOD I-JOISTS

WRB WEATHER-RESISTIVE BARRIER
@ AT

AC AIR CONDITIONING / ACRES

ADJ ADJUSTABLE

AFF ABOVE FINISHED FLOOR

ALUM ALUMINUM

ASSY ASSEMBLY

ASTM AMERICAN SOCIETY FOR TESTING AND MATERIALS

BD BOARD

BM BEAM

CBC CALIFORNIA BUILDING CODE

CL CENTERLINE

CLR CLEAR

COL COLUMN

COMM COMMUNICATION(S)

CONC CONCRETE

CONT CONTINUOUS

D DRYER

DBL DOUBLE

DIA DIAMETER

DIM DIMENSION

DN DOWN

DS DOWNSPOUT

DW DISHWASHER

EA EACH

ELEC ELECTRICAL

ELEV ELEVATOR

EQ EQUAL

EXT EXTERIOR

FCP FIBER CEMENT PLANEL

FD FLOOR DRAIN

FEC FIRE EXTINGUISHER CABINET (FIRE

EXTINGUISHER)

FND FOUNDATION

FOS FACE OF STUD

FSAMF FORMABLE SELF-ADHERED MEMBRANE FLASHING

FT FEET

GA GAUGE OR GYPSUM ASSOCIATION

GALV GALVANIZED OR GALVANIC

GFRC GLASS FIBER REINFORCED CONCRETE

GYP GYPSUM BOARD

HR HOUR

INFO INFORMATION

INSUL INSULATION

INT INTERIOR

JAN JANITOR'S CLOSET

MAX MAXIMUM

MDF MEDIUM-DENSITY FIBERBOARD

MECH MECHANICAL

MFR MANUFACTURER

1. EMERGENCY EGRESS LIGHTING TO BE PROVIDED

THROUGHOUT CORRIDORS AND PATHS OF EGRESS TO
EXTERIOR LANDING OF EGRESS DOORS. MINIMUM LIGHT
LEVELS OF 1 FOOTCANDLE SHALL BE PROVIDED AND SHALL
HAVE 90-MINUTE BATTERY BACKUP AUXILIARY POWER. SEE
ELECTRICAL PLANS FOR LIGHTING LAYOUT.

2. ANY INSTALLATION DETAILS FOR FIRE AND LIFE SAFETY

SYSTEMS (FIRE SPRINKLERS, FIRE ALARM SYSTEMS,

UNDERGROUND FIRE LINES, FIXED EXTINGUISHING SYSTEMS)

ARE FOR REFERENCE ONLY, WITH FINAL INSTALLATION

REQUIREMENTS TO BE DETERMINED DURING THE GRADE PLAN
REVIEW PROCESS AT THE FIRE MARSHAL'S OFFICE.

3. NOT LESS THAN ONE STANDPIPE SHALL BE PROVIDED FOR USE DURING CONSTRUCTION. SUCH STANDPIPES SHALL BE

INSTALLED WHEN THE PROGRESS OF CONSTRUCTION IS NOT
MORE THAN 40 FEET IN HEIGHT ABOVE THE LOWEST LEVEL OF
FIRE DEPARTMENT VEHICLE ACCESS. SUCH STANDPIPE SHALL

BE PROVIDED WITH FIRE DEPARTMENT HOSE CONNECTIONS AT
ACCESSIBLE LOCATIONS ADJACENT TO USEABLE STAIRS.

SUCH STANDPIPE SHALL BE EXTENDED AS CONSTRUCTION

PROGRESSES TO WITHIN ONE FLOOR OF THE HIGHEST POINT
OF CONSTRUCTION HAVING SECURED DECKING OR FLOORING.

4. ERCC MAY BE REQUIRED FOR THIS PROJECT. IN-BUILDING

TWO-WAY EMERGENCY RESPONDER COMMUNICATION

COVERAGE SHALL BE PROVIDED IN ALL NEW BUILDINGS IN
ACCORDANCE WITH SECTION 510 OF THE CALIFORNIA FIRE
CODE WHEN DETERMINED BY THE FIRE MARSHAL. THE OWNER

MAY BE REQUIRED TO HAVE A THIRD PARTY PERFORM AN

ACCEPTANCE TEST TO DETERMINE IF COVERAGE IS
ADEQUATE.

5. IF COORDINATION OF ARCHITECTURAL, CIVIL, LANDSCAPE,

STRUCTURAL, MECHANICAL, ELECTRICAL, PLUMBING AND

SPRINKLER ELEMENTS RESULT IN CONFLICTS NOTIFY

ARCHITECT IMMEDIATELY PRIOR TO COMMENCING ANY WORK
ON ELEMENTS RESULTING IN CONFLICTS.

6. IN CASE OF DISCREPANCIES BETWEEN THE GENERAL NOTES,

CONTRACT DOCUMENTS, SPECIFICATIONS, EXISTING
CONDITIONS, AND/OR REFERENCE STANDARDS; THE

ARCHITECT AND/OR ENGINEER SHALL DETERMINE WHICH
SHALL GOVERN. THE CONTRACTOR SHALL NOTIFY THE DESIGN

PROFESSIONALS AND OBTAIN CLARIFICATION PRIOR TO
BIDDING AND PROCEEDING WITH WORK.

7. FIELD VERIFY ALL EXISTING CONDITIONS AND DIMENSIONS
PRIOR TO PROCEEDING WITH THE WORK.

8. DIMENSIONS TAKE PRECEDENCE OVER DRAWINGS, DO NOT

SCALE DRAWINGS, NOTIFY ARCHITECT OF DISCREPANCIES

PRIOR TO PROCEEDING WITH THE WORK

9. CONTRACTOR IS RESPONSIBLE FOR VERIFICATION AND

COORDINATION OF SUBCONTRACTOR WORK, COMPLIANCE

WITH DRAWINGS AND SPECIFICATIONS, AND ACCURATE

LOCATION OF STRUCTURAL MEMBERS, OPENINGS FOR,

ELECTRICAL, AND MISCELLANEOUS EQUIPMENT, CONTRACTOR

SHALL VERIFY DIMENSIONS AND OPENING SIZES (CLEARANCES

REQUIRED) FROM THE MANUFACTURERS PRIOR TO

CONSTRUCTION FO OR INSTALLATION OF EQUIPMENT,
FURNISHINGS, AND ACCESSORIES.

CLIENT

FRIENDS OF THE MISSION
PO BOX 8485
SUITE 200-208
WOODLAND, CA 95776
(916) 416-0901
[email protected]

ARCHITECT

SALAZAR ARCHITECT, INC
1201 J STREET, SUITE 200
SACRAMENTO, CA 95814
(916) 269-8818
[email protected]

CIVIL ENGINEER

LAUGENOUR AND MEIKLE
608 COURT ST. WOODLAND, CA 95695
(530)662-1755
[email protected]

LANDSCAPE ARCHITECT
ATLAS LAB INC.
1640 R STREET, SUITE 300
SACRAMENTO, CA 95811
(916) 2990-9393
[email protected]

STRUCTURAL ENGINEER
STONECAP INC.
1089 S STREET, SUITE 101-277
(916) 538-9291
[email protected]

MECHANICAL

EDESIGNC INCORPORATED
91 GREGORY LANE SUITE 3
PLEASANT HILL, CA 94523
(415) 963-4303 X109
[email protected]

ELECTRICAL

EDESIGNC INCORPORATED
91 GREGORY LANE SUITE 3
PLEASANT HILL, CA 94523
(415) 963-4303 X321
[email protected]

PLUMBING

EDESIGNC INCORPORATED
91 GREGORY LANE SUITE 3
PLEASANT HILL, CA 94523
(415) 963-4303
[email protected]

DRY UTILITY

SACRAMENTO ENGINEERING CONSULTANT
10555 OLD PLACERVILLE ROAD
SACRAMENTO, CA 95827
(916) 368-4468
[email protected]

KITCHEN CONSULTANT

AMD FOOD SERVICE
P.O. BOX 163
GARDEN VALLEY, CA 95633
(530 333-4606
[email protected]

MECHANICAL
M-001 MECHANICAL TITLE SHEET
M-002 MECHANICAL TITLE SHEET
M-201 LEVEL 01 - MECHANICAL PLAN
M-203 ROOF - MECHANICAL PLAN

ELECTRICAL
E-001 ELECTRICAL TITLE SHEET
E-002 LIGHTING SCHEDULES
E-003 POWER SCHEDULES
E-201 LEVEL 01 - POWER PLAN
E-203 ROOF - ELECTRICAL PLAN
E-301 LEVEL 01 - LIGHTING PLAN
E-401 ENLARGED ELECTRICAL ROOMS
E-701 SINGLE LINE DIAGRAM
E-702 ELECTRICAL LOAD CALCULATIONS
E-801 ELECTRICAL DETAILS

PLUMBING
P-001 PLUMBING TITLE SHEET
P-201 LEVEL 01 - PLUMBING PLAN
P-203 ROOF - PLUMBING PLAN
P-301 ENLARGED H&CW PLUMBING PLAN
P-302 ENLARGED H&CW PLUMBING PLAN
P-801 PLUMBING DETAILS
P-802 SS & V ISOMETRIC PLANS
TITLE 24
T24-001 TITLE 24 FORMS
T24-002 TITLE 24 FORMS

KITCHEN DESIGN
FS1.1 FOODSERVICE FLOOR PLAN
FS2.1 FOODSERVICE PLUMBING PLAN
FS3.1 FOODSERVICE ELECTRICAL PLAN
FS3.2 FOODSERVICE ELECTRICAL SCHEDULE
FS4.1 FOODSERVICE MECHANICAL PLAN
FS5.1 FOODSERVICE EXHAUST HOOD DETAILS
FS5.2 FOODSERVICE EXHAUST HOOD DETAILS
FS5.3 FOODSERVICE EXHAUST HOOD DETAILS
FS6.1 FOODSERVICE WALK-IN DETAILS
FS7.1 FOODSERVICE REMOTE REFRIG. DETAILS
FS8.1 FOODSERVICE ANCHORAGE DETAILS
FS8.2 FOODSERVICE ANCHORAGE DETAILS
FS8.3 FOODSERVICE ANCHORAGE DETAILS
FS9.1 FOODSERVICE EQUIPMENT ELEVATIONS

GENERAL
G-000 COFFEE COVER
G-001 COVER SHEET
G-002 SITE PLAN & SITE SECTION
G-009 CODE SUMMARY
G-010 FIRE & LIFE SAFETY PLANS
G-020 CALGREEN CHECKLIST NON-RESIDENTIAL
G-021 CALGREEN CHECKLIST NON-RESIDENTIAL
G-022 CALGREEN CHECKLIST NON-RESIDENTIAL
G-023 CALGREEN CHECKLIST NON-RESIDENTIAL
CIVIL
C-001 TITLE SHEET
C-002 ABBREVIATIONS & GENERAL NOTES
C-101 TOPOGRAPHIC SURVEY & DEMOLITION PLAN
C-201 CIVIL SITE PLAN
C-301 GRADING & DRAINAGE PLAN
C-401 UTILITIES PLAN
C-601 EROSION & SEDIMENTATION CONTROL PLAN
C-701 DETAILS
C-702 DETAILS
C-901 FIRE PLAN

ARCHITECTURAL
A-201 LEVEL 01
A-201s SLAB PLAN
A-202 ROOF PLAN
A-301 EXTERIOR ELEVATIONS
A-302 EXTERIOR ELEVATIONS
A-401 BUILDING SECTIONS
A-402 BUILDING SECTIONS
A-411 WALL SECTIONS
A-600 ENLARGED PLANS & ELEVATIONS
A-601 ENLARGED PLANS & ELEVATIONS
A-602 ENLARGED PLANS & ELEVATIONS
A-603 ENLARGED PLANS & ELEVATIONS
A-604 TRASH ENCLOSURE
A-701 OVERALL CEILING PLAN
A-801 ASSEMBLIES
A-811 SCHEDULES
A-821 DETAILS
A-822 DETAILS
A-830 ROOF DETAILS
A-850 ACCESSIBILITY DETAILS
A-851 ACCESSIBILITY DETAILS
A-853 INTERIOR DETAILS - RATED
A-855 INTERIOR DETAILS

STRUCTURAL
S-001 STRUCTURAL NOTES
S-002 STRUCTURAL NOTES
S-003 SCHEDULES
S-101 FOUNDATION PLAN
S-102 ROOF FRAMING DETAILS
S-300 FOUNDATION DETAILS
S-600 WOOD TYPICAL DETAILS
S-601 WOOD DETAILS
S-602 WOOD DETAILS

OTESABBREVIATIONS PROJECT DESCRIPTIONSHEET INDEXPROJECT TEAMGENERAL N

THE PROPOSED EXPANSION OF THE NAVIGATIONAL CENTER AT THE EAST BEAMER CAMPUS INCLUDES THE CONSTRUCTION OF A NEW SINGLE-STORY, 12,766 SF BUILDING AND THE RENOVATION OF 4 OFFICES IN THE ADJACENT EXISTING BUILDING TOTALLNG 663 SF. THE NEW BUILDING WILL PROVIDE BEHAVIORAL AND

NAVIGATIONAL SERVICES, FEATURING TEN NON-CONGREGATE UNITS, BATHROOMS, A LAUNDRY FACILITY, A COMMERCIAL KITCHEN, AND HEALTH-RELATED SERVICES.

THE ADJACENT EXISTING BUILDING WILL BE RENOVATED TO CONVERT FOUR

OFFICES INTO ADDITIONAL NON-CONGREGATE UNITS, WITH NEW WINDOWS ADDED TO MEET EGRESS REQUIREMENTS. THE NEW BUILDING IS DESIGNED AS TYPE VA WOOD FRAME CONSTRUCTION, THE PROJECT WILL MEET TITLE 24 STANDARDS AND

INCORPORATE ENERGY-EFFICIENT COMPONENTS SUCH AS SOLAR PANELS AND HEAT PUMP SYSTEMS.

SHELTER II AT EAST BEAMER

VICINTY MAPSYMBOLS
N
FIRE FLOW REQUIREMENTS - PER APPENDIX B OF THE 2022 CFC

REQUIRED FIRE FLOW CONSTRUCTION TYPE TOTAL SQUARE FOOTAGE NEW BUILDING 2,000 GPM V-A 13,429 SF

SEPARATE PERMITS

DEFERRED SUBMITTALS

PUBLIC FUNDING SOURCES

1. THE FIRE SPRINKLER SYSTEM SHALL BE SUBMITTED UNDER A SEPARATE PERMIT AND COVER TO BUILDING DEPARTMENT BY A C-16 LICENSED CONTRACTOR. PIPE SIZES OF FIRE WATER LINES WILL PROVIDE REQUIRED FIRE FLOW PER 2022 CFC SECTION B105.2 AND TABLE B105.1(2).

2. VEHICULAR AND PEDESTRIAN GATES.

3. THE FIRE ALARM SYSTEM BE SUBMITTED UNDER A SEPARATE PERMIT AND COVER TO THE BUILDING DEPARTMENT BY A C-10 LICENSED FIRE ALARM CONTRACTOR.

1. WOOD TRUSSES ARE DEFERRED. TRUSSES WILL NOT BE INSTALLED UNTIL

THEY HAVE BEEN REVIEWED AND APPROVED BY THE BUILDING
DEPARTMENT. APPLICANT SHALL SUBMIT THE TRUSS CALCULATIONS ALLOWING TIME FOR BUILDING DEPARTMENT REVIEW AND APPROVAL.

APPLICANT ACKNOWLEDGES FIRST REVIEW MAY TAKE UP TO 15 BUSINESS DAYS AND UP TO 10 BUSINESS DAYS FOR SUBSEQUENT REVIEWS.

2. SOLAR WILL BE SUBMITTED SEPARATELY. BUILDING WILL BE MADE SOLAR READY ONLY AS PART OF THE CURRENT PERMIT.

1. TBD

Page 135 ends

60 .50
INV
6"SS

40.05 TC39.55 FL

40. 46
TC

39. 96
FC
39 .72
FL

0.31%
3 9
.
90 FL
40 .64
TC
40 .14
FC

MODIFIE

DBUSTURN
-OUTPERCIT
Y
DETAIL
0343. SAWCUT, REMOVE, AND REPLACE 6" AC AND 24" AB. 5' WIDE SIDEWALK PER CITY DETAIL 0302

1.45%

EX SI TING

BUIDLING
6"SD
MW
6"SD
(E) BUILDING

NOT IN SCOPE

PROPOSED BUILDING
12,766 SF
MAIN

ENTRY / EXIT
EXIT
EXIT
115' - 0" 20' - 0"

EAST BEAMER STREET
P
R

PROPERTY LINE
ROW

PROPERTY LINE

BIKE PARKING
4 SPACES
8' - 0" 104' - 10" 57' - 9 1/2"
EXIT
EXIT
R
R
R
R
*
*
*
*
*
*

REMODEL OF

EXISTING OFFICES

AND NEW EXIT

ACCESS WINDOWS
ROW
FENCE

TRASH ENCLOSURE
MSB

CONDUIT TO UTILITY

TRANSFORMER

TRENCH ROUTE
30' - 0"
5' - 2"

CL OF PUBLIC WAY

EXIT DISCHARGE

EXISTING OVERHANG ABOVE
14' - 6"

POTENTIAL EXISTING

ROOF DEMO TO BE

COORDINATED WITH

FIRE MARSHAL

SEE CIVIL

PROPERTY LINE
A. COORDINATE INTERNAL ROOF DRAINS AND

PLUMBING VENTILATION STACKS WITH DESIGN

BUILD STRUCTURAL ELEMENTS AND PLUMBING
PLANS.

B. SPOT ELEVATIONS ARE TO THE TOP OF THE ROOF

SYSTEM OF THE TOP OF THE PARAPET UNO AND
ARE RELATIVE TO THE ROOF LEVEL DATUM.

C. COORDINATE MECHANICAL UNIT LOCATIONS,

SIZES AND CLEARANCE AND OTHER
REQUIREMENTS.

D. SEE A-830 FOR ROOF PENETRATION DETAILS.

E. PROVIDE NO SLOPE LESS THAN 1/4" PER 12" AT
ROOFS, OVERHANGS, CRICKETS AND VALLEYS.

F. DRAFTSTOPPING MATERIALS SHALL BE NOT LESS
THAN 1/2" GYPSUM BOARD, 3/8" WOOD
STRUCTURAL PANEL, 3/8-INCH" PARTICLEBOARD,
1" NOMINAL LUMBER, CEMENT FIBERBOARD,

BATTS OR BLANKETS OF MINERAL WOOL OR

GLASS FIBER, OR OTHER APPROVED MATERIALS
ADEQUATELY SUPPORTED. THE INTEGRITY OF
DRAFTSTOPS SHALL BE MAINTAINED.

G. DOWNSPOUTS SHALL BE 26 GAUGE, 3" x 4"
RECTANGULAR PROFILES.

COMPREHENSIVE ZONING CODE (JUNE 2024)
DIVISION III: CITYWIDE STANDARDS

PARKING SUMMARY

REQUIRED PARKING STALL COUNT PER MUNICIPAL CODE
EMERGENCY SHELTER: 1 PER 500 SF. (TABLE

17.68.030.C-1)
PROPOSED BUILDING SF: 12,037
CALCULATED SPACES 12,037/500 = 24

MINIMUM REQUIREMENT BASED ON STAFF

SPECIFIC REQUIREMENT FOR EMERGENCY SHELTERS
(17.84.170, SECTION D.3)
MINIMUM PARKING BASED ON STAFF: 1 SPACE PER

STAFF MEMBER
FULL TIME STAFF: 7
MINIMUM PARKING SPACES: 7

THE OWNER REQUESTS A REDUCTION IN THE REQUIRED

PARKING COUNT BY SQUARE FEET OF BUILDING BASED

ON THE MUNICIPAL CODE'S EMERGENCY SHELTER

REQUIREMENT, ALIGNING WITH THE MINIMUM
REQUIREMENT BASED ON STAFF. THE MEETS THE

SPECIFIC OFF-STREET PARKING REQUIREMENTS FOR
EMERGENCY SHELTERS PER ZONING CODE 17.84.170,
SECTION D.3, WHICH MANDATES THAT PARKING SHOULD

NOT EXCEED THAT OF OTHER RESIDENTIAL OR

COMMERCIAL USES WITHIN THE ZONE AND AT A
MINIMUM, MUST ACCOMMODATE ALL STAFF.

ADDITIONALLY, TO ALLEVIATE FUTURE PARKING NEEDS,

THE SHELTER PLANS TO CONTINUE ITS PART TIME
SHUTTLE SERVICE.

EV PARKING SUMMARY
MINIMUM EV CHARGING SPACES: 0 (17.68.060.A-1 & CAL
GREEN 5.106.5.3.1)
MINIMUM EVCS: 0 (17.68.060.A-1 & CAL GREEN 5.106.5.3.1)

ACCESSIBLE PARKING
MINIMUM REQUIRED ACCESSIBLE PARKING: 1
(11B-208.2.4)

ONE ACCESSIBLE ROUTE SHALL BE PROVIDED FROM

THE ACCESSIBLE PARKING SPACES, DROP OFF AND
LOADING ZONES TO THE FACILITY. WHERE MORE THAN
ONE IS PROVIDED, ALL ROUTES MUST BE ACCESSIBLE.
(11B-206.2.1)

BICYCLE PARKING
MINIMUM REQUIRED ACCESSIBLE PARKING: 4, CLASS I
(17.68.070)

PROPERTY LINE

SETBACK LINE

OVERHANG ABOVE
RP

EXIT / RESTRICTED ENTRY ON

ACCESSIBLE ROUTE

PUBLIC ENTRY ON ACCESSIBLE
ROUTE
*

ENTRY / EXIT ACCESS TO ACCESSIBLE

MEANS OF EGRESS

TRAFFIC ARROW

FDC FIRE DEPARTMENT CONNECTION
0' - 0" SPOT GRADE ELEVATION

FINISH FLOOR ELEVATION

FIRE RISER ROOM

BIKE PARKING
F.F. 123'

EASEMENT
FENCE
HB HOSE BIB 1-HOUR FIRE BARRIER
ADDITIONAL PROTECTION FEATURES REQUIRED 1-HOUR FIRE PARTITION

ADDITIONAL PROTECTION FEATURES REQUIRED

NON-RATED WALL

NO ADDITIONAL PROTECTION FEATURES

NON-RATED SMOKE PARTITION

ACCESSIBLE PATH OF TRAVEL
PROJECT NUMBER:

CLIENT:

PHASE:

SHEET TITLE:

SHEET:

REVISIONS:
1201 J STREET
SUITE 200
SACRAMENTO, CA 95814
PHONE: 916.269.8818
WWW.SALAZARCH.COM
DRAWN BY:

CHECKED BY:

DATE CREATED:

Salazar Architect, Inc.
# DATE DESCRIPTION
10/15/2024 10:30:45 AM
C:\Users\enavarro\Documents\_RevitLocal\2321 24_0903 Shelter Expansion_R21_enavarroQT4G7.rvt 2321

SHELTER II AT

EAST BEAMER
1901 EAST BEAMER STREET
WOODLAND, CA 95776
APN:027-360-042

FRIENDS OF THE

MISSION
PO BOX 8485
WOODLAND, CA 95776
(916) 416-0901

BUILDING PERMIT

SUBMITTAL

SITE PLAN & SITE

SECTION
G-002

EN, KS, JL
AS
07/11/24
G-002 1/16" = 1'-0" 1 SITE PLAN

GENERAL NOTES

PARKING SUMMARY
LEGEND
0 8' 16' 32'
N

Page 136 ends

EXTERIOR OVERHANG

ABOVE -TYP

OCCUPANCY LEGEND
B
R-2.1

INCIDENTAL USE

NON-COMBUSTIBLE

CANOPY -TYP
PROJECT NUMBER:

CLIENT:

PHASE:

SHEET TITLE:

SHEET:

REVISIONS:
1201 J STREET
SUITE 200
SACRAMENTO, CA 95814
PHONE: 916.269.8818
WWW.SALAZARCH.COM
DRAWN BY:

CHECKED BY:

DATE CREATED:

Salazar Architect, Inc.
# DATE DESCRIPTION
10/15/2024 10:3
0:52 A
M
C:\Users\enavarro\D
ocuments\_
RevitLocal\2321 24
_
0 9
0 3
Shelter E
x
p
ansion_
R21_enavarro
Q
T
4 G7.rvt
2321

SHELTER II AT

EAST BEAMER
1901 EAST BEAMER STREET
WOODLAND, CA 95776
APN:027-360-042

FRIENDS OF THE

MISSION
PO BOX 8485
WOODLAND, CA 95776
(916) 416-0901

BUILDING PERMIT

SUBMITTAL

CODE SUMMARY
G-009

EN, KS, JL
AS
06/27/2024
PROTECTED (P) 45%

UNPROTECTED, SPRINKLERED
(UP, S) 45%
10 ≤ X < 15 UNPROTECTED,
NONSPRINKLERED (UP, NS) 15%
PROTECTED (P) 25%

UNPROTECTED, SPRINKLERED
(UP, S) 25%
5 ≤ X < 10 UNPROTECTED,
NONSPRINKLERED (UP, NS) 10%

FIRE SEPARATION DISTANCE
(FEET)

DEGREE OF OPENING
PROTECTION ALLOWABLE AREA (a)

MAXIMUM AREA OF EXTERIOR WALL OPENINGS BASED ON FIRE SEPARATION DISTANCE AND DEGREE OF OPENING PROTECTION (TABLE 705.8)

CARBON MONOXIDE ALARMS YES YES
915.1.1 &
915.2.2

SLEEPING UNITS/NC
UNITS

ERCC SYSTEM YES YES
CBC 918.1 &
CFC 510.1

THROUGHOUT

OCCUPANT NOTIFICATION -

VISIBLE ALARMS

YES YES
907.5.2.3.1 &
TABLE
907.5.2.3.2

PUBLIC AND

COMMON USE AREAS

OCCUPANT NOTIFICATION -

AUDIBLE ALARMS
YES YES 907.5.2.1 THROUGHOUT
SMOKE ALARMS YES YES 907.2.11.2 THROUGHOUT

MANUAL FIRE ALARM BOXES NO NO
907.2.9.1
EXCEPTION 2
-
STANDPIPE SYSTEM NO NO 905.3

CLASS I STANDPIPES

ARE ALLOWED
905.3.1 EXCEPTIONS:
1 ALTERNATIVE AUTOMATIC

FIRE-EXTINGUISHING SYSTEMS
YES YES 904.2.2

COMMERCIAL HOOD

TYPE I, AND DUCT

SYSTEMS
FIRE EXTINGUISHERS YES YES 906.1

NOTED ON PLANS
75 FT MAX/150 FT

BETWEEN UNITS -
MIN. (3) 2-A RATED

AUTOMATIC SPRINKLER
SYSTEM

YES YES
903.2.8;
903.3.1.1 &
Table 504.3
NFPA 13

THROUGHOUT

REQUIRED PROVIDED
CODE

SECTION

TYPE/ CLASS/ AREAS

OF COVERAGE

BUILDING FIRE SUPRESSION, ALARM AND
STANDPIPE SYSTEMS (CH 9)
MAX WALL TO WIND RATIO % 40% < 40%
GLAZED DOORS - MIN VT 0.17 0.17
GLAZED DOORS - MAX RSHGC 0.23 0.23

GLAZED DOORS - MAX

U-FACTOR

0.45 0.45
OPERABLE WINDOW - MIN VT 0.32 0.32

OPERABLE WINDOW - MAX
RSHGC

0.22 0.22

OPERABLE WINDOW - MAX

U-FACTOR

0.46 0.46

CURTAINWALL OR

STOREFRONT - MIN VT

0.46 0.46

CURTAINWALL OR

STOREFRONT - MAX RSHGC

0.26 0.26

CURTAINWALL OR

STOREFRONT - MAX U-FACTOR

0.41 0.41
FIXED WINDOW - MIN VT 0.42 0.42
FIXED WINDOW - MAX RSHGC 0.22 0.22

FIXED WINDOW - MAX

U-FACTOR

0.34 0.34

BUILDING ENVELOPE REQUIREMENTS - VERTICAL FENESTRATIONS - AREA-WEIGHTED

PERFORMANCE RATING

LOW-SLOPED - THERMAL

EMITTENCE

0.75 0.75

LOW-SLOPED - AGED SOLAR

REFLECTANCE

0.63 0.63
ROOFING PRODUCTS %
FLOORS/SOFFITS - OTHER 0.071 (R-14) R-17

WALLS - WOOD FRAMED AND
OTHER

0.059 (R-17) R-17

ROOFS/CEILINGS - WOOD

FRAMED AND OTHER

0.034 (R-29) R-29

REQUIRED PROVIDED

ENVELOPE COMPONENT

MAX U-FACTOR

BUILDING ENVELOPE REQUIREMENTS - OPAQUE ASSEMBLIES
422.1 FIXTURE COUNT - FOR MULTIPLE OCCUPANCIES, FRACTIONAL NUMBERS SHALL BE FIRST SUMMED AND THEN ROUNDED TO THE NEXT WHOLE NUMBER.

FOR EACH URINAL ADDED IN EXCESS OF THE MINIMUM REQUIRED, ONE WATER CLOSET SHALL BE PERMITTED TO BE DEDUCTED. THE NUMBER OF WATER CLOSETS SHALL NOT BE REDUCED TO LESS THAN TWO-THIRDS OF THE MINIMUM REQUIREMENT.

FOURTH & HOPE EXISTING DORMITORIES: 100 OCCUPANTS (60 MEN/40 WOMEN) AT ADJACENT BUILDING EXCLUDED FROM THIS CALCULATION PER CBC 1004.5 - 88 OCCUPANTS

TOTAL FIXTURES -

PROVIDED
2 5 6 3 2 7 6 15 2 4

WC GENDER

NEUTRAL

LAV GENDER

NEUTRAL

TOTAL FIXTURES -

REQUIRED MIN
4 5 3 - 4 4 8 1 2
SUM 3.9 4.645 2.16 3.417 3.417 7.25 0.567 2
(R-2) DORMITORIES 58 (29M / 29F)
(M) 1 PER 10 /
(F) 1 PER 8

2.9 3.625
1 PER 25
=1.16
(M) 1 PER 12 /
(F) 1 PER 12

2.417 2.417
1 PER 8
=7.25
1 PER
150
=0.387
1 SERVICE SINK OR

LAUNDRY TRAY
(B) OFFICES &

COMMERCIAL KITCHEN
27 (14M / 14F)
(M) 1: 1-50 /
(F) 1: 1-15
1 1 1
(M) 1: 1-75 /
(F) 1: 1-50
1 1 NA
1 PER
150
=0.18
1 SERVICE SINK OR

LAUNDRY TRAY
OCCUPANCY # OCC WC RATIO WC M WC F URINALS LAV RATIO LAV M LAV F SHOWERS DF OTHER

PLUMBING FIXTURES
PLUMBING FIXTURES (CPC CH 4)
APPEAL 1D# DATE CODE SECTION PROPOSED DESIGN

APPEALS
NOTE: FLOOR AND ROOF ASSEMBLIES SHALL NOT BE LESS THAN THOSE REQUIRED BY TABLE 601,

TYPE VA
ROOF 1-HR 1-HR

DESCRIPTION RATING REQUIRED RATING PROVIDED
HORIZONTAL ASSEMBLIES (420.3, 601, AND 711)

ATTIC DRAFTSTOPS NA NA
ROOFS (1505.1) CLASS B CLASS B

DESCRIPTION REQUIRED PROVIDED

ROOFS AND ATTIC DRAFTSTOPS
2022 CALIFORNIA BUILDING CODE (CBC)
2022 CALIFORNIA MECHANICAL CODE (CMC)
2022 CALIFORNIA ELECTRICAL CODE (CEC)
2022 CALIFORNIA PLUMBING CODE (CPC)
2022 CALIFORNIA ENERGY CODE
2022 CALIFORNIA GREEN BUILDING STANDARDS CODE
2022 CALIFORNIA FIRE CODE
2022 CALIFORNIA FIRE SPRINKLER CODE
2022 NFPA 10 - STANDARD FOR PORTABLE FIRE EXTINGUISHERS 2022 NFPA 13 - STANDARD FOR THE INSTALLATION OF SPRINKLER SYSTEMS 2024 NFPA 14 - STANDARD FOR THE INSTALLATION OF STANDPIPE AND HOSE SYSTEMS 2022 NFPA 72 - NATIONAL FIRE ALARM AND SIGNALING CODE
2010 ADA STANDARDS
2022 CBC TITLE 24, PART 2, CHAPTER 11B ACCESSIBILITY TO PUBLIC BUILDINGS... 2024 CITY OF WOODLAND COMPREHENSIVE ZONING CODE – TITLE 17

BUILDING CODE EDITION

SCOTT THURMOND

FRIENDS OF THE MISSION
P.O. BOX 8485
WOODLAND, CA 95776
(916) 416-0901
[email protected]

PROJECT OWNER

ALEX SALAZAR, NOMA, AIA

SALAZAR ARCHITECT, INC
1201 J STREET
SUITE 200
SACRAMENTO, CA 95814
(916) 269-8818
[email protected]

PROJECT CONTACT
1901 EAST BEAMER STREET, WOODLAND, CA 95776

PROJECT ADDRESS

WILL PROVIDE BEHAVIORAL AND NAVIGATIONAL SERVICES, FEATURING TEN

NON-CONGREGATE UNITS, BATHROOMS, A LAUNDRY FACILITY, A COMMERCIAL KITCHEN, AND HEALTH-RELATED SERVICES. THE ADJACENT EXISTING BUILDING WILL BE RENOVATED TO

CONVERT FOUR OFFICES INTO ADDITIONAL NON-CONGREGATE UNITS, WITH NEW WINDOWS ADDED TO MEET EGRESS REQUIREMENTS. THE NEW BUILDING IS DESIGNED AS TYPE VA WOOD FRAME CONSTRUCTION, THE PROJECT WILL MEET TITLE 24 STANDARDS AND

INCORPORATE ENERGY-EFFICIENT COMPONENTS SUCH AS SOLAR PANELS AND HEAT PUMP SYSTEMS.

PROJECT DESCRIPTION

SHELTER II A EAST BEAMER

PROJECT NAME

PROJECT INFORMATION
ROOF 1-HR 1-HR
FLOOR 1-HR 1-HR

NONBEARING WALLS AND
PARTITIONS - INTERIOR 0-HR 0-HR

NONBEARING WALLS AND
PARTITIONS - EXTERIOR SEE TABLE 705.5
BEARING WALLS - INTERIOR 1-HR 1-HR
BEARING WALLS - EXTERIOR 1-HR 1-HR
STRUCTURAL FRAME 1-HR 1-HR

DESCRIPTION RATING REQUIRED RATING PROVIDED
FIRE-RESISTANCE RATING REQUIREMENTS BASED ON CONSTRUCTION TYPE (TABLE 601) TYPE VA

CONSTRUCTION

FIRE-RESISTIVE CONSTRUCTION

1. PER CBC 705.5 EXTERIOR WALLS SHALL BE RATED FOR FIRE EXPOSURE FROM BOTH SIDES. 5 ≤ X < 10 1-HR 1-HR
FIRE SEPARATION DISTANCE = X
(FEET)

RATING REQUIRED

OCC GROUP( R ) RATING PROVIDED

FIRE-RESISTANCE RATING REQUIREMENTS FOR EXTERIOR WALLS BASED ON FIRE SEPARATION DISTANCE (TABLE 705.5) TYPE VA CONSTRUCTION

FIRE PARTITIONS REQUIRE SECURE ATTACHMENT TO UNDERSIDE OF CEILING, DECK, SLAB OR SHEATHING (708.4). FIRE BARRIER MUST TERMINATE AT UNDERSIDE OF SLAB, DECK, OR SHEATHING (707.5).

FIRE PARTITIONS - CORRIDORS
(TABLE 1020.2) 1-HR 1-HR

FIRE PARTITIONS - SEPARATING
SLEEPING UNITS (708.3) 1-HR 1-HR

DESCRIPTION RATING REQUIRED RATING PROVIDED
FIRE-RESISTANT WALL TYPES (420.2, 708)

FIRE WINDOWS IN INCIDENTAL
USE AREAS (TABLE 716.1(3)) 1-HR 3/4-HR NA

FIRE WINDOWS IN EXTERIOR
WALLS (TABLE 716.1(3)) 1-HR 3/4-HR NA

FIRE WINDOWS IN FIRE
PARTITIONS (TABLE 716.1(3)) 1-HR 3/4-HR NA
FIRE DOORS: EXTERIOR WALLS
(TABLE 716.1(2)) 1-HR 3/4-HR NA

FIRE DOORS IN ALL OTHER FIRE
PARTITIONS (TABLE 716.1(2)) 1-HR 3/4-HR NA
FIRE DOORS IN FIRE PARTITIONS:

CORRIDOR WALLS (TABLE
716.1(2))
1-HR 1/3-HR 1/3-HR

DESCRIPTION WALL RATING RATING REQUIRED RATING PROVIDED FIRE-RESISTANT WALL OPENINGS (716.1(2), 716.1(3))
CLIMATE ZONE 12

METHOD OF ENERGY CODE

ANALYSIS

PRESCRIPTIVE
ENERGY CODE (T-24)

B CLASS B CLASS C CLASS C
R-2.1 CLASS B CLASS C CLASS C

OCCUPANCY EXIT ENCLOSURES CORRIDORS

ROOMS/ ENCLOSED
SPACES

INTERIOR WALL AND CEILING FINISH FLAME SPREAD AND SMOKE DEVELOPMENT

REQUIREMENTS BY OCCUPANCY (WHEN SPRINKLERED)
INTERIOR FINISHES (803)
SEE SHEET A-850 FOR ACCESSIBILITY REQUIREMENTS
ACCESSIBILITY (CH 11B)

1. EVERY ROOM OR SPACE THAT IS PART OF AN ASSEMBLY OCCUPANCY SHALL HAVE OCCUPANT LOAD POSTED IN A CONSPICOUS PLACE (1004.9)

2. MAXIMUM DOOR ENCROACHMENT INTO THE MEANS OF EGRESS SHALL BE 7" WHEN FULLY OPENED AND HALF THE REQUIRED WIDTH IN ANY POSITION (1005.7.1)

3. THE MEANS OF EGRESS SERVING A ROOM OR SPACE SHALL BE ILLUMINATED AT ALL TIMES THAT THE ROOM OR SPACE IS OCCUPIED. (EXCEPTION 4. SLEEPING UNITS OF GROUP R-2.1

OCCUPANCY)

4. ACCESSIBLE SPACES SHALL BE PROVIDED WITH ACCESSIBLE MEANS OF EGRESS (1009.1)

5. EGRESS FROM A ROOM OR SPACE SHALL NOT PASS THROUGH INTERVENING SPACES

EXCEPT IF THE SPACES ARE ACCESSORY TO EACH OTHER AND IT PROVIDES A DISCERNIBLE PATH TO AN EXIT (1016.2.2)

6. CORRIDORS SERVING ASSEMBLY SPACES ARE NOT PERMITTED TO HAVE DEAD ENDS IN EXCESS OF 20 FEET (1020.5)

7. WHERE A BUILDING IS EQUIPPED THROUGHOUT WITH AN AUTOMATIC SPRINKLER SYSTEM IN ACCORDANCE WITH SECTION 903.3.1.1 OR 903.3.1.2, THE EXIT SEPARATION DISTANCE SHALL

BE NOT LESS THAN ONE-THIRD OF THE LENGTH OF THE MAXIMUM OVERALL DIAGONAL DIMENSION OF THE AREA SERVED.

8. THE MINIMUM WIDTH OF AN EGRESS COURT SHALL BE NOT LESS THAN 44 INCHES. THE

REQUIRED CAPACITY AND WIDTH OF EGRESS COURTS SHALL BE UNOBSTRUCTED TO A HEIGHT OF 7 FEET. THE WIDTH OF THE EGRESS COURT SHALL BE NOT LESS THAN THE REQUIRED CAPACITY. WHERE AN EGRESS COURT SERVING A BUILDING OR PORTION THEREOF IS LESS THAN 10 FEET IN WIDTH, THE EGRESS COURT WALLS SHALL HAVE NOT LESS THAN 1-HOUR FIRE-RESISTANCE-RATED CONSTRUCTION FOR A DISTANCE OF 10 FEET ABOVE THE FLOOR OF THE EGRESS COURT. OPENINGS WITHIN SUCH WALLS SHALL BE PROTECTED BY OPENING PROTECTIVES HAVING A FIRE PROTECTION RATING OF NOT LESS THAN 3/4 HOUR.

MAXIMUM NUMBER OF

OCCUPANTS IN SPACES

WITH ONE EXIT
R-2.1 = 10
B = 49
R-2.1 = 10 OR LESS
B = 49 OR LESS
TABLE 1006.2.1

DISTANCES OF TRAVEL
50' MAX DEAD END,
75' W/SPLR MAX
250' W/SPLR MAX
YES
1020.5 EXCEPTION 2
TABLE 1006.2.1
TABLE 1017.2

EMERGENCY ESCAPE

WINDOWS

MIN NET CLEAR OPENING

5.7 SF; 20" WIDTH, 24"
HEIGHT MAX 44" AFF
YES
1031.3.1, 1031.3.2,
1031.3.3

STAIR HANDRAIL

PLACEMENT

BOTH SIDES OF STAIRS,
34"-38" ABOVE TREAD, 4.5"

MAX ENCROACHMENT
NA NA

STAIR RISER AND TREAD

DIMENSIONS
7" (MAX RISER)/11" (MIN
TREAD)
NA NA

CLEAR WIDTH OF DOORS
(SPRINKLERED)

0.2" PER OCCUPANT
(32" MIN)
33" 1005.3.2 & 1010.1

WIDTH OF CORRIDORS
(SPRINKLERED)

0.2" PER OCCUPANT (MIN,
44")
72" & 120"
1005.3.2 & TABLE
1020.3

WIDTH OF EGRESS
STAIRS INCL. LANDINGS
(SPRINKLERED)

0.3" PER OCCUPANT NA 1005.3.1 & 1011.2

REQUIRED PROVIDED
CODE

SECTION
MEANS OF EGRESS (CH 10)

SPRINKLERS USED TO INCREASE

STORIES
(CBC 506.2)
NO NFPA 13
50FT 3 STORIES 21.575 FT 1 STORIES BUILDING HEIGHT(503) ALLOWED PROPOSED

CONSTRUCTION TYPE VA

SPECIAL PROVISIONS NONE

CONSTRUCTION TYPE, HEIGHT, AND FIRE

RESISTANCE REQUIREMENTS

NON-SEPARATED OCCUPANCIES
(508.3) YES
MIXED OCCUPANCIES AND SEPARATIONS (508)
GRAND TOTAL PROPOSED BUILDING AREA 13,429
TOTAL PROPOSED BUILDING AREA 3,441 10,563

TABULAR BUILDING AREA PER STORY (TABLE
506.2) (At = S1) 72,000 42,000
( B ) ( R-2.1 )

ALLOWABLE AREAS AND AREA

MODIFICATIONS

OCCUPANCY

ALLOWABLE AND PROPOSED BUILDING AREA
AND INCREASES (503, 506, 509)
1/16" = 1'-0"G-009
1 AREA PLAN

OCCUPANCY CLASSIFICATION

OCC CLASS

GROUP AREA
B 3442 SF
R-2.1 9987 SF
13429 SF

Page 137 ends

Woodland City CouncilDecember 3, 2024

Woodland City Council
December 3, 2024