Woodland City Council
December 17, 2024

Subdivision Improvement Agreement
SM# 5221 – Ruby Estates Subdivision

17 attorneys' fees (“Costs”). Any judgment, order, or award entered in such legal action or proceeding shall contain a specific provision providing for the recovery of Costs. This Section shall survive the termination or expiration of this Agreement.

17.13 Acquisition and Dedication of Easements or Rights-of-Way. If any of the Public Improvements required by this Agreement are to be constructed on land not within the subdivision or an already-existing public right-of- way, no construction or installation shall be commenced before:

17.13.1 The irrevocable offer of dedication or conveyance to City of appropriate rights-of-way, easements, or other interests in real property, and appropriate authorization from the property owner to allow construction or installation of the Public Improvements or work; or

17.13.2 The issuance of an order of possession by a court of competent jurisdiction pursuant to California’s Eminent Domai n Law. Developer shall comply in all respects with any such order of possession.

Nothing in this paragraph 17.13 shall be constru ed as authorizing or granting an extension of time to Developer for completion of the Public Improvements.

17.14 Prevailing Wages. Developer has been alert ed to the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects. If the work to be performed under this Agreement by Developer is being performed as part of an applicable “public works” or “maintenance” pr oject, as defined by the Prevailing Wage Laws, Developer agrees to fully comply with such Prevaili ng Wage Laws. Developer shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest a rising out of any failure or alleged failure to com ply with the Prevailing Wage Laws. It shall be mandato ry upon the Developer and its contractors to comply with all California Labor Code provisions, w hich include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sect ion 1776), hours of labor (Labor Code Sections 1813 and 1815), public works contractor registratio n (Labor Code Sections 1725.5 and 1771.1) and debarment of contractors and subcontractors (Labor Code Sections 1777.1). It shall be the sole responsibility of Developer to determine whether to comply with Prevailing Wage Laws for any or all work required by this Agreement. As a material part of this Agreement, Developer agrees to assume all risk of liability arising from any decis ion not to comply with Prevailing Wage Laws for work required by this Agreement.

17.15 Counterparts. This Agreement may be executed in counterpart originals, which taken together, shall constitute one and the same instrument.

Subdivision Improvement Agreement
SM# 5221 – Ruby Estates Subdivision

18 CITY OF WOODLAND AG EHC II (LEN) CA 2, L.P.
a Delaware limited partnership

By: Essential Housing Asset Management, LLC,,
By an Arizona limited liability company,
Ken Hiatt, City Manager its Authorized Agent

By:

Steven S. Benson, its Manager

ATTEST: LENNAR HOMES OF CALIFORNIA, LLC

By: By: _______________________________
Sarah Lansburgh, City Clerk Signature

_______________________________
_______________________________ Print Name

_______________________________
Title

NOTE: OWNER’S, DEVELOPER'S AND SURETY'S SIGNATURES SHALL BE

DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE

INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF

INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO DEVELOPER'S BUSINESS ENTITY.

A-1
EXHIBIT “A”

LEGAL DESCRIPTION OF PROPERTY

SUBDIVISION NO. 5221– RUBY ESTATES SUBDIVISION

SUBDIVISIONS OF REAL PROPERTY IN THE CITY OF WOODLAND, COUNTY OF YOLO, STATE OF CALIFORNIA, DESCRIBED AS FOLLOWS:

APN: 042-030-054

B-1
EXHIBIT “B”

LIST OF PUBLIC IMPROVEMENTS

PARCEL/TRACT NO. 5221

Developer shall perform all work and furnish all ma terials necessary, in the opinion of the City Engineer and on his/her order, to complete the following Public Improvements in accordance with the plans and specifications on file with City or w ith any changes required or ordered by the City Engineer which, in his/her opinion, are necessary or required to complete this work.

Developer is required to perform the following Public Improvements under this Agreement:

Streets, Utilities, Lights, Signing, and appurtenan ces as shown on the Plans listed below and incorporated into this agreement by reference:

• Grading Plans for Ruby Estates, (Subdivision No. 5221) • Civil Improvement Plans for Ruby Estates (Subdivision No. 5221) • Landscape Improvement Plans for Ruby Estates, Subdivision No. 5221 • Landscape Improvement Plans for Ruby Estates Offsit e 25A Corridor, Subdivision No. 5221

C-1
EXHIBIT “C”

SURETY BONDS AND OTHER SECURITY

PARCEL/TRACT NO. 5221

As evidence of understanding the provisions contain ed in this Agreement, and of Developer’s intent to comply with same, Developer has submitted the below described security in the amounts required by this Agreement, and has affixed the appropriate signatures thereto:

Ruby Estates Subdivision

Bond No.: Faithful Performance Bond : $4,105,340.00 Surety: Payment Bond : $2,052,670.00
Attorney -in -fact: Guarantee and Warranty : $41 0,534 .00 Address:

SLIF Reimbursement Agreement

Ruby Estates

AGREEMENT REGARDING

REIMBURSEMENT

OF

SPRING LAKE SPECIFIC PLAN

IMPROVEMENTS

FOR RUBY ESTATES SUBDIVISION

1. Parties and Date

This Agreement is entered into as of the ____ day of ______________, 20 2
4 (
“
Effective
Date
”
) by and between
Lennar Homes of California, LLC., a California Limited Liability Company

with its principal office located at
1025 Creekside Ridge, Suite #240
,
Roseville, CA
956
78 ,

(“Developer”)
,

and the City of Woodland, a California municipal corporation ( “
City
”
).

2. Recitals

2.1 I
n conjunction with the development of the
Spring Lake Specific Plan area
,
Developer has constructed
certain infrastructure improvements, including curbs, gutters, sidewalks, bikeways,
soundwalls and
/or

landscaping
, and/or agreed to grant real property
interests to the City

(
“
Improvements
”
)
, as required by City.

2.2 City

and Developer are parties to a Funding and Reimburse
ment Agreement for
Development w
ithin the Spring Lake Specific Plan Area (“Reimbursement Agreement”) ,
which
provides for City reimbursement to Developer of Excess Costs (as defined therein) of such Improvements, by way of fee credits, bond proceeds or cash received from other benefiting property owners.

2.3 City
desires to take

ownership of, and responsibility for, the
Improvements
constructed by Developer
and

more particularly described
i
n
Exhibit
“
A
,
”

attached hereto and

incorporated by this reference, and desires therefore to purchase the Improvements

from
Developer.

NOW, THEREFORE, in consideration of the preceding recitals and the covenants hereinafter contained, the parties agree as follows:

3. Terms

3.1 Purchase Price
. The total purchase price for the
i
mprovements

is
Three
Hundred
Thirty
-
Five
Thousand
One
Hundred
Twenty

Dollars ($
335,120
)

(
“
Purchase Price
”
)
,
which
represents those costs reasonably incurred by Developer in constructing the Improvements, as set forth in Exhibit “A,”, Based on Engineer’s Estimates as set forth in Exhibit B attached hereto and incorporated herein by this reference. Notwithstanding any other provision of this Agreement, Purchase Price shall be paid solely by Spring Lake Infrastructure Fee (“SLIF”) credits or cash from Spring Lake Infrastructure Fees (“SLIF”) collected, cash advanced by Spring Lake developers, or Master Plan Remainder Area (MPRA) reimbursements. Developer acknowledges that the Purchase Price cannot be paid from the proceeds of bonds issued by a Community Facilities District. For Improvements consisting of items included in the Spring Lake Capital Improvement Program as backbone facilities and land dedicated for public improvements, reimbursement shall be made through fee credits, unless and until such time as the City has collected sufficient SLIF funding and/or cash advanced from developers, provided that if reimbursement is made through fee credits and the City subsequently collects SLIF funding or cash advances, Developer shall not be entitled to exchange the fee credits for cash.

SLIF Reimbursement Agreement

Ruby Estates

3.2 Prevailing Wages
. Developer is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ('Prevailing Wage Laws'), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects.

Since the Improvements (other than the Improvements consisting solely of dedication of land) are an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and since such Improvements will cost more than $1,000, Developer warrants that it has fully complied with such Prevailing Wage Laws, and caused its contractors and subcontractors to so comply, by paying the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the construction and installation of the Improvements. Developer shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with applicable Prevailing Wage Laws.

3.3 Documentation of Costs
. Within forty
-
five (45) days of the completion of the
Reimbursable Improvements and their formal acceptance by City, Developer shall provide City an itemized accounting of the reasonable and actual costs of the Reimbursable Improvements incurred by Developer, and bills and copies of canceled checks (showing the front and back) evidencing the costs incurred for the Reimbursable Improvements. Developer shall also provide City with any additional information as to any items shown on the itemized accounting as requested by City to substantiate the costs. Should Developer fail to provide all required documents to City within such 45
-
day period, City shall be relieved from its reimbursement obligations as described herein.

3. 4

Grant of Easements
.

Developer

hereby grants to City all necessary easements,
rights of way and rights of access
and egress
in and to all real property now or hereafter acquired
and owned by
Developer
, as may be necessary or convenient to enable City to
maintain, repair
and exercise all other necessary control over the
Improvements
.

Developer

covenants that it will
execute, deliver and record any and all additional documents as may be required to be executed, delivered and recorded to establish such easements, rights of way and rights of access

and egress
.

3. 5

Title
. Upon the transfer of the
Improvements

to City in accordance with this
Agreement, title to the
Improvements

shall be deemed conveyed to and vested in City. City and Developer

shall execute, deliver and cause to be recorded any and all documents necessary to convey such title to City. Said documentation
may

include,
without limitation
,
a

b
ill of
s
ale
or
grant

d
eed.

3. 6

Documents
.

Developer

shall cause all
plans, specifications, records, reports,
as
-
built drawings, construction documents and any
other written material regarding the location,
construction, maintenance and operation of the Improvements

to the City
within
fifteen
(15) days
of
the Effective Date.

3. 7

State of Title to
Improvements
.

Developer

shall transfer the
Improvements

to the
City free of all liens or encumbrances of any kind of record or known to Developer
.

Developer

agrees to hold City harmless in regard to any liens or encumbrances of any kind which are alleged to have existed or arisen prior to the conveyance of the Improvements

to City.

Developer

shall reimburse City for any and all costs and expenses, including attorneys ’

fees,
which City expends in payment of, or defense against, any such liens or encumbrances which may have existed prior to the conveyance of the
Improvements

to City.

SLIF Reimbursement Agreement

Ruby Estates

3. 8

Notices
. Any notices or correspondence relating to this Agreement shall be sent to the following addresses:

City:

City of
Woodland

Attn:

Chief Financial Officer

With a Copy to: City Engineer

300 First Street

Woodland, CA 95695

Developer
:

Lennar Homes of California, LLC.

1025 Creekside Ridge, Suite 240

Roseville, CA 956
78 Attn:

Larry Gualco

3. 9

Indemnification
.

Developer shall defend, indemnify, and hold harmless City, its officials, officers, agents, and employees from and against any and all claims, demands, causes of action, costs, expenses, liabilities, losses, damages, or injuries of any kind, including
attorneys
’

fees,
in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to the design, grading, construction or maintenance of the Infrastructure.

3. 10

Authori
ty

to Execute
. The signatories to this Agreement warrant that they are lawfully authorized to execute this Agreement.

3. 1
1 Entire Agreement
. This Agreement contains the entire agreement between the parties with respect to the matters herein provided for, and may only be amended by a subsequent written agreement signed on behalf of both parties.

3. 1
2 Attorneys
’

Fees
. Should either party to this Agreement commence a court action or proceeding against the other party with respect to this Agreement, the party prevailing in such action or proceeding shall be entitled to receive from the losing party attorneys ’

fees, expert
witness
’

fees, court costs and other costs incurred in prosecuting or defending such action or proceeding.

3.1 3

Governing Law

and Venue
. This Agreement shall be construed in accordance
with and governed by the laws of the State of California.

Any action to interpret or enforce this
Agreement shall be brought and maintained exclusively in the courts of Yolo County, California.

3.1 4

Severability
. If any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal or unenforceable in any respect, then such provision(s) shall be deemed severable from the remaining provisions contained in this Agreement.

3 .1
5 Interpretation
. The parties understand, acknowledge and agree that they have participated equally in the negotiation and drafting of this Agreement, and that they have had the ability to consult legal counsel with respect hereto. To this end, each and every provision of this Agreement shall be interpreted equally and not in favor or against either of the parties.

IN WITNESS WHEREOF, the parties have caused this Agreement to be signed as of the

SLIF Reimbursement Agreement

Ruby Estates

EXHIBIT A

IMPROVEMENTS TO BE ACQUIRED

SCHEDULE

Item
No.

CONSTRUCTION ITEM

DESCRIPTION

UNITS

QTY

TOTAL

ESTIMATED
COST

FUND
SOURCE

NOTES

1 CMU Retaining Wall

LF

450

$
230,000

SLIF

CREDITS

2 Landscape and Irrigation

EA

1 $
40,260

SLIF

CREDITS

Sub Total

$
270,260

Overhead, Engineering, CM
staking, inspection Etc. fixed
at 24%

LS

$
64,860

SLIF

CREDITS

TOTAL

$
335,120

ENGINEER'S OPINION OF PROB ABLE CONSTRUCTION COSTS ENGINEER'S OPINION OF P ROBABLE CONSTRUCTION COSTS PROJECT: SPRING LAKE SPECIF IC PLAN - BACKBONE - PKG A PROJECT: RUBY ESTATES BASED ON PLANS DATED 02/25/2005 BASED ON: CD SET DATED MAY 2024 PREPARED BY: CUNNINGHAM EN GINEERING CORP.: CK/ SG PREPARED BY: ZH/NC REVISED: MAY 24, 2024
INTRACT IMPROVEMENTS - 87 LOTS
(Unit costs taken from MGE estimate dated December 2023 w/ a 3% e scalation)

UNIT TOTAL NON-SLIF PUBLIC
ITEM DESCRIPTION QTY UNIT COST COST SLIF DEVELOPER COST IMPROVEMENT COST* I. GRADING & EROSION CONTROL

1. CLEAR & GRUB 7 AC $2,600.00 $18,200 $0 $18,200 $18,200

2. ROUGH GRADING (Export) 8,100 CY $15.50 $125,600 $0 $125,600 $125,600

3. ROUGH GRADING (Within Site) 3,400 CY $6.25 $21,300 $0 $21,300 $21,300

4. PAD FINISHED GRADING 87 EA $540.00 $47,000 $0 $47,000 $47,000

5. ROAD-FINISH GRADING, CMPT. SUB-GRADE 72,440 SF $0.70 $50,700 $0 $50,700 $50,700

6. PATHWAY FINISH GRADING, CMPT. SUB-GRADE 250 SF $0.70 $200 $0 $200 $200

7. EROSION CONTROL 7 AC $5,400.00 $37,800 $0 $37,800 $37,800 $300,800 $0 $300,800 $300,800
II. STREET WORK & CONCRETE

8. 4" AC PAVEMENT (Private Drive, Private Lanes, and Private Ways) 51,800 SF $2.75 $142,500 $0 $142,500 $0

9. 12" AGGREGATE BASE (Private Drive, Private Lanes, and Private Ways - Road/Curb/Gutter) 64,690 SF $3.25 $210,200 $0 $210,200 $0

10. 3" AC PAVEMENT (Parking Stalls) 7,750 SF $2.25 $17,400 $0 $17,400 $0

11. 9" AGGREGATE BASE (Parking Stalls) 7,750 SF $1.80 $14,000 $0 $14,000 $0

12. SURVEY MONUMENTS (Miekle Avenue) 2 EA $1,100.00 $2,200 $0 $2,200 $2,200

13. SIGNAGE AND STRIPING 1 LS $35,000.00 $35,000 $0 $35,000 $1,000

14. 6" BARRIER CURB 1,169 LF $31.00 $36,200 $0 $36,200 $0

15. VERTICAL CURB & GUTTER 1,000 LF $33.00 $33,000 $0 $33,000 $0

16. ROLLED CURB & GUTTER 1,910 LF $31.00 $59,200 $0 $59,200 $0

17. 10" MODIFIED ROLLED CURB 1,377 LF $36.00 $49,600 $0 $49,600 $0

18. VALLEY GUTTER 1,165 LF $46.00 $53,600 $0 $53,600 $0

19. TOTER REFUGE 52 LF $10.50 $500 $0 $500 $0

20. 4" CONCRETE PATH ON 4" AB WITH THICKENED EDGE (CR25A) 250 SF $20.00 $5,000 $0 $5,000 $5,000

21. MAIL BOX PAD 8 EA $2,600.00 $20,800 $0 $20,800 $0

22. CMU WALL WITH RETAINING (6' height at pad) 568 LF $405.00 $230,000 $230,000 $0 $230,000

23. 24' WIDE COMMERCIAL DRIVEWAY (incl stamped concrete) 2 EA $8,500.00 $17,000 $0 $17,000 $17,000

24. PEDESTRIAN RAMPS (incl. detectable warnings) 14 EA $2,000.00 $28,000 $0 $28,000 $0 $954,200 $230,000 $724,200 $255,200
III. STORM DRAINAGE

25. 8" SDR-35 PVC STORM DRAIN 478 LF $80.00 $38,240 $0 $38,240 $0

26. 12" SDR-35 PVC STORM DRAIN 515 LF $100.00 $51,500 $0 $51,500 $0

27. 18" RCP STORM DRAIN 358 LF $130.00 $46,500 $0 $46,500 $0

28. 19" x 30" ELLIPTICAL RCP CULVERT 32 LF $210.00 $6,700 $0 $6,700 $6,700

29. 19" x 30" ELLIPTICAL RCP FLAIRED END SECTION 2 EA $4,100.00 $8,200 $0 $8,200 $8,200

30. TYPE I SD MANHOLE (36" pipe max.) 12 EA $7,750.00 $93,000 $0 $93,000 $15,500

31. DROP INLET 8 EA $4,900.00 $39,200 $0 $39,200 $0

32. CONNECT TO EXISTING 2 EA $1,300.00 $2,600 $0 $2,600 $2,600 $285,940 $0 $285,940 $33,000
IV. SEWER SYSTEM

33. 8" SDR-26 PVC 2,380 LF $82.00 $195,200 $0 $195,200 $195,200

34. 48" SEWER MANHOLE 16 EA $11,250.00 $180,000 $0 $180,000 $180,000

35. 4" SEWER SERVICE 87 EA $2,000.00 $174,000 $0 $174,000 $174,000

36. CONNECT TO EXISTING 1 EA $7,750.00 $7,800 $0 $7,800 $7,800 $557,000 $0 $557,000 $557,000
V. WATER SYSTEM

37. 4" WATER MAIN (incl. fittings) 822 LF $55.00 $45,200 $0 $45,200 $45,200

38. 8" WATER MAIN (incl. fittings) 2,107 LF $82.00 $172,800 $0 $172,800 $172,800

39. 8" VALVE 31 EA $4,600.00 $142,600 $0 $142,600 $142,600

40. 1.5" WATER SERVICE 87 EA $3,600.00 $313,200 $0 $313,200 $313,200

41. FIRE HYDRANT AND ASSEMBLY 5 EA $12,400.00 $62,000 $0 $62,000 $62,000

42. REMOVE EXISTING FIRE HYDRANT 1 EA $7,500.00 $7,500 $0 $7,500 $7,500

43. CONNECT TO EXISTING 2 EA $5,200.00 $10,400 $0 $10,400 $10,400

44. IRRIGATION POC, 2" SERVICE, 2" METER AND BACKFLOW 1 EA $3,100.00 $3,100 $0 $3,100 $3,100

45. 4" BLIND FLANGE, TAP, AND CORPORATION VALVE 8 EA $4,900.00 $39,200 $0 $39,200 $39,200 $796,000 $0 $796,000 $796,000
VI. STREETLIGHTS

46. STREET LIGHT RELOCATION 2 EA $5,000.00 $10,000 $0 $10,000 $10,000

47. STREET LIGHTS (15' SINGLE-Including wire, poles, pedestals) 11 EA $10,000.00 $110,000 $0 $110,000 $0 $120,000 $0 $120,000 $10,000
VII. JOINT TRENCH

48. JOINT TRENCH (incl. services stubbed to each lot) 87 EA $7,250.00 $630,800 $0 $630,800 $0 $630,800 $0 $630,800 $0

SUMMARY
I. GRADING & EROSION CONTROL $300,800 $0 $300,800 $300,800 II. STREET WORK & CONCRETE $954,200 $230,000 $724,200 $255,200 III. STORM DRAINAGE $285,940 $0 $285,940 $33,000
IV. SEWER SYSTEM $557,000 $0 $557,000 $557,000
V. WATER SYSTEM $796,000 $0 $796,000 $796,000
VI. STREETLIGHTS $120,000 $0 $120,000 $10,000
VII. JOINT TRENCH $630,800 $0 $630,800 $0
SUB-TOTAL: $3,644,700 $230,000 $3,414,700 $1,952,000
10% CONSTRUCTION CONTINGENCY: $364,470 $23,000 $341,470 $195,200 TOTAL COST : $4,009,200 $253,000 $3,756,200 $2,147,200
.
*Public Improvement Costs column provided for calculation of Security Bond. Dollars shown are a subset of the Total Cost column.

JOINT TRENCH SUB-TOTAL

STREETLIGHTS SUB-TOTAL

GRADING & EROSION CONTROL SUB-TOTAL

STREET WORK & CONCRETE SUB-TOTAL

STORM DRAINAGE SUB-TOTAL

SEWER SYSTEM SUB-TOTAL

WATER SYSTEM SUB-TOTAL
S:\Projects\1800\1863 Ruby Estates\Cost Opinions\1863 Cost Opinion_2024-05-24.xls Page 2 of 2

EXHIBIT B

ENGINEER'S OPINION OF PROBABLE SLIF CONSTRUCTION COSTS
SLIF Reimbursement Agreement
Ruby Estates

LANDSCAPE ARCHITECTS OPINION OF PROBABLE CONSTRUCTION COSTS PROJECT:RUBY ESTATES
BASED ON: CD SET DATED 10/07/2024
PREPARED BY: SCF
REVISED: NOV. 21, 2024
COUNTY ROAD 25A & MIEKEL AVE FRONTAGE IMPROVMEENTS

UNIT TOTAL

ITEM DESCRIPTION QTY UNIT COST COST SLIF NON-SLIF
VIII. LANDSCAPE -COUNTY RD 25 FRONTAGE-CITY MAINTAIN ED

1. GENERAL CONDITIONS REMOVAL AND REPAIR 1 JOB $6,000.00 $6,000 $6,000 $0

2. PEDESTRIAN CONCRETE 265 SF $15.00 $4,000 $4,000 $0

3. FINISH GRADING 2,500 SF $1.50 $3,800 $3,800 $0

4. SLEEVING 20 LF $6.00 $100 $100 $0

5. MAINLINE 100 LF $30.00 $3,000 $3,000 $0

6. LATERAL AND SPRINKLERS 2,300 SF $2.50 $5,800 $5,800 $0

7. LATERAL AND BUBBLERS TO VINES 20 EA $65.00 $1,300 $1,300 $0

8. REMOTE CONTROL VALVES 5 EA $600.00 $3,000 $3,000 $0

9. SOIL PREPARATION 2,500 SF $1.25 $3,100 $3,100 $0

10. SHRUBS - 5 GALLON 130 EA $38.00 $4,900 $4,900 $0

11. 3" DEPTH TOP DRESS (SHRUBS) 2,500 SF $0.65 $1,600 $1,600 $0 $36,600 $36,600 $0
$3,660 $3,660 $0
TOTAL 40,260.00 40,260.00 0.00
IX. LANDSCAPE -MIEKEL AVE FRONTAGE - HOA MAINTAINED

1. FINISH GRADING 3,500 SF $1.50 $5,300 $0 $5,300

2. SLEEVING 140 LF $6.00 $800 $0 $800

3. MAINLINE 400 LF $30.00 $12,000 $0 $12,000

4. LATERAL AND SPRINKLERS 3,500 SF $2.50 $8,800 $0 $8,800

5. LATERAL AND BUBBLERS TO TREES 8 EA $65.00 $500 $0 $500

6. REMOTE CONTROL VALVES 5 EA $600.00 $3,000 $0 $3,000

7. SOIL PREPARATION 3,500 SF $1.25 $4,400 $0 $4,400

8. 15 GALLON TREES 8 EA $185.00 $1,500 $0 $1,500

9. SHRUBS - 5 GALLON 31 EA $38.00 $1,200 $0 $1,200

10. SHRUBS - 1 GALLON 611 EA $18.00 $11,000 $0 $11,000

11. 3" DEPTH TOP DRESS (SHRUBS) 3,500 SF $0.65 $2,300 $0 $2,300 $50,800 $0 $50,800
$5,080 $0 $5,080
TOTAL 55,880.00 0.00 $55,880
Total cost (pre-contingency) 87,400.00 36,600.00 50,800.00 10% contingency 8,740.00 3,660.00 5,080.00
Total cost 96,140.00 40,260.00 55,880.00
LANDSCAPE COUNTY RD. 25 SUB-TOTAL
10% CONTINGANCY
LANDSCAPE COUNTY RD. 25 SUB-TOTAL
10% CONTINGANCY
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EXHIBIT B

ENGINEER'S OPINION OF PROBABLE SLIF CONSTRUCTION COSTS
SLIF Reimbursement Agreement
Ruby Estates

TO: THE MEMBERS OF THE PLANNING COMMISSION
AGENDA: City Council Regular Meeting
DATE: December 17, 2024
ITEM #: G.18
SUBJECT: Mobile Vendor Ordinance Updates

Recommendation for Action: Staff recommends that the City Council receive the staff report, conduct a public hearing, and take the following actions: 1) Introduce and waive the first reading of an Ordinance adopting Chapter 5.40 "Sidewalk Vendors" into the Woodland Municipal Code; 2) Introduce and waive the first reading of an Ordinance repealing Chapter 10.20 of the Woodland Municipal Code and adopting Chapter 5.44 "Mobile Vendors"; 3) Introduce and waive the first reading of an Ordinance repealing and replacing Section 17.84.250 "Mobile Vendors" of Woodland Municipal Code, Title 17 Zoning Ordinance with Section 17.84.250 "Mobile Vending and Food Preparation"; 4) Introduce and waive the first reading of an Ordinance adopting Chapter 8.32 into the Woodland Municipal Code; and 5) Adopt a Resolution approving new mobile vendor permit fees and annual renewal fees.

Staff Contact:

Hadlie Ward, Assistant Planner, (530) 661-5960, [email protected] Erika Bumgardner, Deputy Community Development Director, (530) 661-5886, [email protected]

Fiscal Impact:

Application Fees:

The City Council is asked to adopt a Resolution (Attachment 5) introducing new fees for the Sidewalk Vendor Permit and Mobile Vendor Permit proposed in the Sidewalk Vendor Ordinance and Mobile Vendor Ordinance. If the Ordinances and associated permit fees are approved, any revenue by permit fees or administrative citations would be included in the General Fund. The amount of revenue collected ($100-300 on new permits and $50 on annual renewals) is not expected to have a material impact on overall General Fund revenues. Mobile Vendors are also subject to City Business License fees which are approximately $114 for in-town vendors and $191 for out-of town vendors, with an annual $77 renewal fee.

Taxes:

Mobile vendors that sell taxable products must register for a California Seller’s Permit, which enables vendors to collect and report sales tax to the California Department of Tax and Fee Administration.

Some products, such as cold food products sold individually, are not taxable, regardless of whether they are sold by a brick-and-mortar restaurant, grocery store, or a mobile vendor. In the City of Woodland, the sales tax rate is 8% and must be collected for all taxable products. The California Department of Tax and Fee Administration disseminates applicable funds from sales tax to cities and counties monthly. All mobile vendors conducting business in the City of Woodland are required to collect sales tax on taxable products at the standard rate. As part of the permit application and renewal process, staff will confirm that each vendor has a valid and current California Seller's Permit.

Report in Brief:

The Community Development Department analyzed the current mobile vendor ordinance, consulted state legislation, researched other cities in California, and met with the Yolo County Environmental Health Division and other stakeholders to prepare the proposed sidewalk vendor and mobile vendor ordinances, which are the subject of this report.

The proposed Sidewalk Vendor and Mobile Vendor chapters in the Woodland Municipal Code (“WMC”) and the new Mobile Vending and Food Preparation section in the Title 17 Zoning Ordinance represent a rewrite of City requirements and processes. The goal of this effort is to comply with State legislation for sidewalk vending, clarify permit requirements, address additional types of mobile vendors not addressed in the current code, and adjust to the changing needs of the diverse local food economy. The new Food Handling chapter proposed in the WMC proposes the adoption by reference of Chapter 3 of Title 6 of the Yolo County Code of Ordinances. This is intended to create more consistency and collaboration between the County and City in the oversight of mobile vendors.

New permit and renewal fees are proposed to assist in the cost recovery for the additional staff time required to expand the permit processes, enforcement, and inspection of mobile vendors.

On December 17, 2024, the City Council will be asked to adopt an Ordinance adopting Chapter 5.40 (Sidewalk Vendors) into the WMC, an Ordinance repealing Chapter 10.20 of the WMC and adopting Chapter 5.44 (Mobile Vendors), an Ordinance repealing and replacing Section 17.84.250 of the Title 17 Zoning Ordinance, an Ordinance adopting Chapter 8.32 (Food Handling) into the WMC, and a Resolution approving new mobile vendor permit fees and renewal fees.

Background:

In 2004, the Woodland City Council adopted Ordinance No. 1410, which addressed Vendors, Peddlers, and Solicitors. Under this ordinance, all mobile vendors were required to be roaming. After response from mobile vendor business owners that the ordinance was too restrictive, the City Council approved amendments to allow stationary mobile vending. Following concerns about a lack of clear standards and regulations for mobile vendors, the ordinance was again amended in 2011 to create the current Chapter 10.20 of the WMC. This amendment capped the total number of stationary mobile vendors to the number of vendors licensed as of April 1st, 2011, which was 13. The total number of Mobile Vendor Permits issued cannot exceed 13 under the current code. Roaming vendors that do not operate in any one location for over 30 minutes or in the City more than 14 days per year are exempt from a Mobile Vendor Permit. Peddlers, solicitors, and vendors operating as part of an approved Temporary Use Permit or Special Events Permit are regulated separately.

The Comprehensive Zoning Code Update adopted in July 2024 included Section 17.84.250, which created a new mobile vendors section supplemental to Chapter 10.20 of the WMC. This section applies to mobile vendors on private property, and added some new requirements, such as restrictions on noise, requirements for trash receptacles, and prohibition of mobile automobile/vehicle services. Section 17.84.250 created some inconsistency between the requirements for mobile vendors in the Zoning Ordinance and Chapter 10.20 of the WMC, specifically due to the lack of clarity for nonmotorized mobile vendors and the differences in requirements for vendors operating on public versus private property.

State legislation since 2011, including Senate Bills 946 and 972, created new definitions for some food vendor types, including sidewalk vendors and compact mobile food operations (CMFOs). The Sidewalk Vendor and Mobile Vendor ordinances proposed include efforts to establish clear requirements for various vendor types identified through the state legislation and as identified by City and County staff. An overview of vendor types is included in Figure 1, below, and as Attachment 6.

Figure 1: Mobile Vendor Types

Current Mobile Vendor Permits
As of November 2024, 12 out of the 13 available Mobile Vendor Permits have been issued. The remaining spot has been put on hold with an active waiting list pending the City’s code updates, as some of the inquirers could potentially be exempt from the permit limit or subject to different requirements under the new code.

All 12 of the issued Mobile Vendor Permits are mobile food facilities, meaning that they are either motorized food trucks or trailers that must be pulled by a truck or other motorized vehicle. Each vendor has a commissary approved by the Yolo County Environmental Health Division. A commissary is a brick-and-mortar location with a commercial kitchen and other facilities where a mobile food vendor can store food and supplies, prepare food, clean equipment, and dispose of waste. The current permitted vendors all have commissaries that are located within the City of Woodland. Three of the permitted vendors are affiliated with existing restaurants, with the same name indicated for both the restaurant and the mobile vendor operation.

Community Outreach
Staff determined the need to update and clarify the existing mobile vendor ordinance based on feedback and requests from community members. Various meetings with stakeholders were conducted during the development of the proposed ordinances.

Local brick-and-mortar restaurant owners expressed concern about “unfair” competition created by mobile food vendors, who can operate with fewer expenses than fixed establishments providing food service and can move to different areas. Some complaints also described unpermitted mobile vendor's ability to sell food at lower prices due to fewer overhead costs. One restaurant on Main Street cited the competition from mobile vendors as a contributing factor to their closure in September 2024.

Representatives of the City of Woodland met with the Woodland Chamber of Commerce on multiple occasions to discuss concerns about mobile food vendors with its members. On November 13th, a

special meeting was held by City and County staff to provide an overview of the proposed code updates to six community members representing local restaurants. Concerns were also received from permitted mobile food vendors. Staff at the Yolo County Environmental Health Division communicated to the City that one permitted mobile food vendor in Woodland shared similar sentiments about competition, and avoided payment for their health permit renewal. Another permitted food truck submitted a complaint via City Code Enforcement regarding unpermitted vendors.

Community members consistently inquire regarding Mobile Vendor Permit availability and describe mobile vending as a source of income. Requests have been for permits for stationary mobile food facilities, compact mobile food operations, and mobile food facilities affiliated with existing local businesses.

On September 24, 2024, the Yolo County Board of Supervisors approved the pilot “Road to Licensure Program,” creating an allocation of the 2024-2025 budget for equipment grants up to $1,000 and a fee waiver program for unlicensed food vendors who meet specific requirements. This program was a response to an increase in unlicensed mobile food vendors observed throughout Yolo County, but specifically in the City of Woodland. The County completed a survey of the City of Woodland from July to August 2024, driving through Woodland’s main roads and residential areas at various times of the day. They observed 24 unlicensed mobile food vendors, and three vendors exempt from health permits. City Manager Ken Hiatt represented the City at the County Board of Supervisors meeting on August 27, 2024 where the survey was presented.

Staff are in the process of creating updated handouts to outline the City and County permitting requirements for the various vendor types, to be posted on the City website following approval of any ordinance updates. Handouts will be available to allow staff across departments to easily communicate City location and operation requirements should the proposed ordinances be adopted.

As part of Yolo County’s Road to Licensure Program, county staff are organizing three educational workshops in 2025 to provide information regarding mobile vendor requirements. City staff have agreed to give input on workshop materials and provide a City representative at the workshops.

Enforcement
As stated in the report for the presentation of the Road to Licensure Pilot Program at the Yolo County Board of Supervisor’s Meeting, the County Environmental Health Division has not taken enforcement action regarding unlicensed food vendors in the City of Woodland. The Board approved the Road to Licensure program in an effort to create pathways to legalization for unlicensed vendors, with grant and fee waiver incentives. The City has committed to contribute staff time to help streamline permitting and licensing of vendors and for the enforcement of unpermitted and noncompliant vendors operating in Woodland.

Following the reports from the County Environmental Health Division and complaints from community members, City Code Enforcement completed surveys of the City outside of business hours to identify unpermitted and non-compliant food vendors. Since enforcement began in August 2024, 15 property owners have been noticed for allowing unpermitted and noncompliant food vending to occur on their property. These included 14 unpermitted food vendors with high-risk of foodborne illness transmission operating from temporary shade structures and utilizing multiple pieces of equipment that violated Fire code and Yolo County Environmental Health requirements, and one unpermitted food truck. If violations continued after the first courtesy notice, property owners received administrative fines, which increase each time noncompliance is documented.

After the recent enforcement action, at least one formerly unpermitted mobile food vendor secured a location and applied for a business license to operate a brick-and-mortar restaurant within the City.

Other unpermitted vendors were observed to be no longer operating on the site that was noticed. City staff will continue to conduct code enforcement for noncompliant vendors.

Discussion:

State Requirements
Sidewalk Vending Legislation
Senate Bill (SB) 946, the Safe Sidewalk Vending Act, was signed by Governor Jerry Brown on September 17, 2018. This legislation went into effect on January 1st, 2019, adding Chapter 6.2 (commencing with Section 51036) to Part 1 of Division 1 of Title 5 of the California Government Code. SB 946 defined “sidewalk vendor” as “a person who sells food or merchandise from a pushcart, stand, display, pedal-driven cart, wagon, showcase, rack, or other non-motorized conveyance, or from one’s person, upon a public sidewalk or other pedestrian path.” Sidewalk vendors, as defined, may be stationary and operate from a fixed location, or roaming and move from place to place.

SB 946 asserts sidewalk vending as important for economic opportunities for low-income and immigrant communities and for increasing access to culturally significant foods. The legislation stipulates that cities may only regulate sidewalk vendors in conformance with the provisions of SB 946 and all regulations must be directly related to objective health, safety, or welfare concerns.

Violations to a city’s regulations for sidewalk vendors are punishable only by administrative fines pursuant to an ability-to-pay determination, subject to the amounts specified.

Senate Bill (SB) 972 was signed by Governor Gavin Newsom on September 23rd, 2022 and went into effect January 1st, 2023, amending the California Retail Food Code. SB 972 defined and decriminalized “compact mobile food operations.” A compact mobile food operation (CMFO) is “a mobile food facility that operates from an individual or from a pushcart, stand, display, pedal driven cart, wagon, showcase, rack, or other non-motorized conveyance.” Sidewalk vendors operate CMFOs, but CMFOs can be sidewalk vendors or vendors on private property. Prior to SB 972, the California Retail Food Code allowed criminal penalties for violations by sidewalk vendors, even after SB 946. SB 972 established clearer definitions of non-motorized food vendors and removed the ability to apply criminal penalties to sidewalk vendors. As a result of SB 946 and SB 972, there are clear restrictions on the City’s ability to regulate sidewalk vendors and only administrative citations are allowed in response to violations.

Mobile Vending Legislation
The California Constitution endows cities with police powers to promote the public health, safety, and general welfare of citizens. California Vehicle Code Section 22455 allows cities to adopt ordinances restricting the time, place, and manner of vending on any street. California Health and Safety Code Section 114315 similarly provides authority to adopt requirements for public safety, including reasonable time, place, and manner restrictions.

Analysis
Due to the State legislation that sets specific restrictions on regulation of sidewalk vendors, staff determined that sidewalk vending requirements and permitting should be outlined in a separate chapter from other mobile vending types. In addition, SB 972 created a new definition of non- motorized vendors. While mainly addressed in the context of sidewalk vending, staff have considered the potential of CMFOs operating on private property in the update of the Mobile Vendor Ordinance as well. Inclusion of this terminology and the new vendor types will create consistency for applicants as they navigate Yolo County Environmental Health and the City’s permitting processes.

Chapter 5.40 Sidewalk Vendors (Attachment 1)

The proposed Sidewalk Vendor Ordinance includes a new Sidewalk Vendor Permit. This permit will apply to stationary and roaming CMFOs operating in the public right-of-way, including sidewalks, and in public parks. The proposed chapter does not include any permit cap or limit on the number of Sidewalk Vendor Permits that may be issued. Annual renewal with a renewal fee is required.

The permit application will require various items to allow City staff to verify that requirements from all agencies are met, including valid identification, a City business license, a California Seller’s Permit from the Department of Tax and Fee Administration, and a Certification of General Liability Insurance with a minimum of $100,000 coverage. If the vendor sells food, they will be required to provide a copy of a valid Yolo County Environmental Health permit, including the approved Commissary Agreement. These items will be required to reduce the City’s liability for vendors operating on public property.

Location Requirements (5.40.080)
The following location restrictions are proposed based on those allowed under State law:
• Vendors prohibited within 600 feet of farmer’s markets, swap meets, and temporary special events;
• Vendors prohibited in parks with signed agreements for exclusive sale of food or merchandise by the concessionaire; and
• Stationary sidewalk vendors prohibited in areas zoned exclusively residential. This does not apply to roaming sidewalk vendors, who, by State law, are allowed in residential zones.

The following restrictions are proposed based on general health and safety concerns:
• Stationary sidewalk vendors prohibited in areas with no sidewalks or with narrow sidewalks where the vendor cannot leave a minimum of 48 inches of accessible path of travel; • Roaming sidewalk vendors prohibited in areas with no sidewalks and must leave a minimum of 48 inches of accessible path of travel on the sidewalk, expect for a brief duration to conduct a sale;
• Sidewalk vending is prohibited in the street, bicycle paths, Class I paths, crosswalks, freeway on-ramps, or other traffic areas;
• Sidewalk vending is prohibited within 100 feet of emergency service personnel performing duties, freeway on-ramps/off-ramps, or another sidewalk vendor; • Sidewalk vending is prohibited within 25 feet of traffic intersections, driveways, street corners, crosswalks, traffic signals, fire hydrants, bus stops, entrances and exits to buildings, and curbs painted white, yellow, green, blue, or red; and
• Sidewalk vending prohibited within 10 feet of a utility meter, manhole, service box, tree well, streetlight pole, power pole, telecommunications pole, outdoor dining area, or automated teller machine.

Operational Requirements (5.40.090)
The following is a summary of operational requirements proposed to address cohesion with other similar City requirements and to protect cleaning, food safety, public safety, and public property:
• Permits from the City and County must be posted in a visible location; • Vendors may not outcry, ring bells, play amplified music or make any other noise prohibited in Section 9.28.090 of the WMC;
• Vendors must remove and dispose of any trash from operations or customers. Any grease, food, or fluids that fall on public property must be cleaned immediately;

• Sidewalk food vendors must return to their approved commissary daily for cleaning and servicing;
• Roaming vendors must move continuously, except to conduct transactions for customers for no more than 30 minutes;
• Vendors must move immediately to provide access to the sidewalk for other pedestrians or traffic if needed;
• Customer queueing must be organized to not interfere with pedestrian safety or traffic; • Sidewalk vending operations must be self-contained, and may not contain any hazardous materials except propane;
• Sidewalk vendors must operate from facilities meant for vending (not personal cars or other personal vehicles);
• Adequate lighting must be provided for customer safety; • Sidewalk vendors cannot have any site furniture, including chairs, tables, or shade structures outside their vending operation;
• No goods, equipment, signage, or other materials can be stored on public property, displayed on the ground or on public infrastructure, and may not be fastened to any building or structure; • Operations cannot be left unattended;
• Vendors cannot use water lines, electrical lines, gas lines, or connect to any electrical outlets; • Vendors cannot vend to any person traveling in a car or other vehicle in a public roadway; and • Prohibited sales include alcohol, cannabis, tobacco, pharmaceutical products, products that contain nicotine, fireworks, adult-oriented materials, weapons of any type, live animals or wildlife, or rental services.

Storage (5.40.080.K)
The proposed chapter requires sidewalk food vending operations to be stored at the approved commissary. For non-food vendors, or as an alternative for sidewalk food vendors, up to two compact mobile food operations or other non-motorized vending conveyances may be stored on a residential property if not visible and not creating any nuisance to surrounding properties, subject to approval by the Yolo County Environmental Health Department.

Violations and Penalties (5.40.100)
SB 946 clearly outlines the administrative fines and process for violation of a local sidewalk vending program. Fines differ for permitted versus un-permitted vendors and increase after each violation.

Every city is required to have a process for vendors to request an ability-to-pay determination if fees are levied. Upon the fourth violation by a permitted sidewalk vendor, the City may rescind the permit.

No violations are punishable as an infraction or misdemeanor, and no arrests can be made for violation of the City’s sidewalk vending program, unless otherwise permitted under law.

The current Chapter 10.20 states that “any person who violates the provisions of this chapter shall be guilty of a misdemeanor.” Chapter 10.20 briefly addresses the parking of peddlers and vendors in the public right-of-way, including the sidewalk, meaning that the current penalty for sidewalk vendors is out of compliance with State law. The proposed Chapter 5.40 includes the administrative fees outlined in SB 946 and all other provisions applicable to violations.

Chapter 5.44 Mobile Vendors (Attachment 2)
The proposed Mobile Vendor Ordinance repeals the existing Chapter 10.20 in the WMC and adopts Chapter 5.44. This moves the mobile vending requirements from Title 10 (Vehicles and Traffic) to Title 5 (Business Licenses and Regulations). While Chapter 10.20 focused mainly on mobile vending vehicles, Chapter 5.44 includes motorized and non-motorized vendors and expands operation and location requirements. These changes cause the Chapter to expand beyond the scope of Title 10.

Staff recommends the move to Title 5, and the adoption of the new Sidewalk Vending Ordinance into Title 5, since processing of the mobile vendor licenses typically occurs concurrently with City of Woodland business licenses. Other licenses and permits that require annual renewal are located in Title 5 as well.

Permit Applicability (5.44.020)
Chapter 10.20 currently states that a Mobile Vendor Permit is required for persons operating a mobile vendor vehicle that are present in Woodland for more than 14 days in any calendar year and stopped in one location for longer than 30 minutes. Chapter 5.44 proposes that all mobile vendors, including roaming vendors stopped in one location for less than 30 minutes, will be required to obtain a Mobile Vendor Permit. This reflects the requirement for a Sidewalk Vendor Permit for stationary and roaming sidewalk vendors. Some exemptions are proposed for catering private events, the sale of agricultural products on the site where they are grown, and temporary vendors operating on the site of a brewery, school, or hospital for less than 4 hours per day with written consent from the property owner. Peddlers and solicitors are subject to separate requirements under Chapter 9.56 and vendors operating as part of an event with a Temporary Use Permit or Special Events permit are subject to separate requirements under Section 17.84.370 and Chapter 12.40 of the WMC.

Chapter 10.20 limits the total number of Mobile Vendor Permits to 13, based on the number of licensed mobile vendors as of April 1st, 2011. The proposed Chapter 5.44 does not include a permit limit on the total number of Mobile Vendor Permits as applies to roaming vendors, such as ice cream trucks that move continuously or other “job-site” vendors that move at least every 30 minutes. A limit is imposed in the proposed Section 17.84.250 on the number of stationary motorized mobile vendors (or stationary food trucks) on private property, with some exceptions as described later in this report.

Application Requirements (5.44.030)
Beyond the application requirements included in the current Chapter 10.20, Chapter 5.44.030 proposes that Mobile Vendor Permit applications include the following, as applicable:
• A copy of the valid Yolo County Environmental Health Permit, including the Commissary Agreement and Restroom Agreement;
• The address of the approved commissary and the name and contact information for the commissary operator;
• A commissary service plan outlining the times that the vending conveyance will be serviced; • A business operation plan;
• The proposed gray-water disposal location;
• The proposed storage address and location for the vending conveyance when not in use; • Certificate of General Liability Insurance for vendors operating on public property or in the public right-of-way;
• Proof of Worker’s Compensation insurance, as applicable; • Proof of vehicle registration with the California Department of Motor Vehicles; and • Proof of a California Department of Tax and Fee Administration Seller’s Permit.

These items are incorporated in the proposed ordinance to allow the City to verify that mobile food vendors are visiting their commissary daily for maintenance, and that mobile vendors in general are meeting all County and State requirements.

Location Requirements (5.44.080)
Chapter 5.44.080 proposes the continuation of some of the location requirements from Chapter 10.20 and the incorporation of similarly applicable requirements included in the Sidewalk Vendor

Ordinance.

Key items proposed to create consistency with sidewalk vendor requirements are listed below:
• Vendors prohibited within 600 feet of farmer’s markets, swap meets, and temporary special events;
• Vendors prohibited in parks with signed agreements for exclusive sale of food or merchandise by the concessionaire;
• Vending is prohibited within 100 feet of emergency service personnel performing duties, freeway on-ramps/off-ramps, or another sidewalk vendor; • Vending is prohibited within 25 feet of traffic intersections, driveways, street corners, crosswalks, traffic signals, fire hydrants, bus stops, entrances and exits to buildings, and curbs painted white, yellow, green, blue, or red; and
• Vending prohibited within 15 feet of an automated teller machine.

Additional location requirements for mobile vendors are as follows:
• Vendors prohibited on vacant, unimproved properties or stand-alone parking lots;

This requirement is from the current Chapter 10.20. All mobile vendors are considered an accessory use to businesses on a site and this requirement ensures that vendors do not vend on properties without sufficient infrastructure for frequent access.
• Vendors must be located at least 300 feet apart;

Chapter 10.20 requires only one mobile vendor vehicle per property at any one time. By specifying a distance requirement, mobile vendors can be adequately separated to avoid unapproved congregation of mobile vendors, which could create unsafe conditions for customers without adequate space or infrastructure.
• Mobile vendors must be at least 200 feet from existing brick-and-mortar restaurants, unless the mobile vendor is affiliated with the restaurant;

This requirement is proposed based on concerns from local restaurant owners regarding the impacts of mobile vendors parking directly in front of existing restaurants and selling similar goods. • Stationary mobile vendors are prohibited at gas stations or vehicle service stations;

The prohibition of stationary vendors at gas stations reflects similar safety requirements outlined in the distancing requirements in Chapter 5.44, which address concerns about the safety of mobile vending at gas stations. Given the typical small size of lots where gas stations are located and the constant vehicle traffic, customers queuing for a mobile vendor at a gas station site is unsafe. • Vending is prohibited in any emergency fire lane, driving aisle, or other location that would interfere with vehicle traffic; and
• Vendors are prohibited from parking or standing in landscaped areas.

Operational Requirements (5.44.090)
Chapter 5.44.090 proposes the continuation of some of the operational requirements from Chapter

10.20 and the existing Section 17.84.250, the incorporation of similarly applicable requirements included in the Sidewalk Vendor Ordinance, and incorporation of requirements set by Yolo County Environmental Health or used by other jurisdictions. One exception to the proposed use of operational requirements from Chapter 10.20 is the limitation of hours of operation. Allowing more flexibility in the hours of operation may allow mobile vendors to operate later than many existing restaurants may be open, creating more food options for residents.

Key requirements proposed in Section 5.44.090 to create consistency with sidewalk vendor requirements are listed below:
• Permits from the City and County must be posted in a visible location; • Vendors may not outcry, ring bells, play amplified music or make any other noise prohibited in Section 9.28.090 of the WMC;
• Roaming vendors must move continuously, except to conduct transactions for customers for no more than 30 minutes;
• Vendors must remove and dispose of any trash from operations or customers. Any grease, food, or fluids that fall on public property must be cleaned immediately; • Food vendors must return to their approved commissary daily for cleaning and servicing; • Customer queuing must be organized to not interfere with pedestrian safety or traffic; • Vending operations must be self-contained;
• Vendors must operate from facilities meant for vending (not personal vehicles); • Sidewalk vendors cannot have any site furniture, including chairs, tables, or shade structures outside their vending operation;
• Vendors cannot use water lines, electrical lines, gas lines, or connect to any electrical outlets; • Vendors cannot vend to any person traveling in a car or other vehicle in a public roadway; and • Prohibited sales include alcohol, cannabis, tobacco, pharmaceutical products, products that contain nicotine, fireworks, adult-oriented materials, weapons of any type, live animals or wildlife, or rental services.

Additional location requirements for mobile vendors are as follows:
• Mobile vendors shall not permanently alter the character of facilities at the property where they are located;
• Mobile vending must be an accessory to a primary use on any site; • Roaming vendors must be legally parked when temporarily stopped to complete transactions with customers;

This requirement is meant to address motorized mobile vendors, such as ice cream trucks, that stop only to complete transactions, often along the public right-of-way. Requiring legal parking will prevent vendors from stopping in ways that block traffic or emergency access. • The minimum number of on-site parking spaces pursuant to Section 17.68.030 must be available and not blocked by a vendor located in a parking lot; and

The current Section 17.84.250 requires that vendors displace no more than three non-residential

parking spaces for a maximum of four hours per day per parking lot, provided that no more than 10 percent of the total number of parking spaces on the site are displaced. The proposed change simplifies this requirement and allows staff to more easily determine if a site can support a mobile vendor and the parking needs of the primary use. With the recent Comprehensive Zoning Code Update, many sites in the City have more parking than the minimum required, so this is not expected to widely prevent mobile vending in non-residential parking lots. • Automobile and vehicle services are prohibited as mobile vendors, except car washing and windshield repair conducted in compliance with stormwater requirements.

This requirement is in the current Section 17.84.250. It is intended to prevent roaming mobile vendors from conducting significant auto repairs in residential neighborhoods, as it could be disruptive to traffic and surrounding residents.

Storage (5.44.080.J)
Similarly to the proposed sidewalk vendor requirements, mobile food facilities must be stored at the approved commissary. However, if there is no parking capacity at the commissary, an alternate storage location in a commercial or industrial area may be approved if screened from view. Up to two CMFOs (regardless of if they are sidewalk vending conveyances or for vending on private property) may be stored at a residential property if not visible or disruptive. Motorized vendors (including food trucks and trailers) may not be stored on residential property.

Violations and Penalties (5.44.100)
This section declares violations of the proposed Chapter 5.44 and Section 17.84.250 as nuisances subject to administrative citation pursuant to Chapter 9.20. In addition to the nuisance citations, the penalties for mobile vendors with permits, mobile vendors without permits, and property owners of sites un-permitted vendors are located are proposed as follows:
• Violations of Chapter 5.44 and/or Section 17.84.250 by mobile vendors with a Mobile Vendor Permit shall be punishable by:
o A code violation notice upon first violation.
o A fine of $250 for a second violation and any subsequent violation. o Permit suspension or revocation subject to an administrative hearing held by the Community Development Director for the third or any subsequent violation.

• Violations of Chapter 5.44 and/or Section 17.84.250 by mobile vendors without a Mobile Vendor Permit shall be punishable by:
o A fine of $500 for each violation.

• If a mobile vendor operates on private property within the City without a Mobile Vendor Permit, the property owner shall be punishable by:
o An administrative fine of $250 for each violation.

The proposed chapter includes a process for appeal of any fines and suspension or revocation of a Mobile Vendor Permit.

Section 17.84.250 Mobile Vending and Food Preparation (Attachment 3) Chapter 5.44 is proposed as a baseline for permit requirements and standards for mobile vendors.

The proposed Section 17.84.250 modifies permitting and requirements for stationary mobile vendors on private property and includes requirements for commissaries under the food preparation use type.

Section 17.84.250 is written to support Chapter 5.44, but further clarifies the specific types of vendors that the Zoning Ordinance regulates. Staff determined that stationary vending on private property and commissaries are more permanent uses on property, and therefore should remain included in the Zoning Ordinance.

Permit Limit (17.84.250.B through 17.84.250.D)
The new Section 17.84.250 retains the 13-permit limit for the total number of Mobile Vendor Permits issued but applies it only to stationary mobile food facilities located on private property. In essence, this limit will apply to food trucks or food vending trailers pulled by a vehicle that operates in a semi- permanent fixed location.

The updated requirements apply the 13-permit limit on the stationary vendors on private property only, and leave the various types of smaller CMFOs and roaming motorized vendors addressed in the new code uncapped. Based on discussion with the City Council Economic Development subcommittee, staff determined that the concerns over unfair competition apply primarily to vendors that cook food for substantial meals, which is less common among the CMFOs and roaming motorized vendors. The smaller vendors, such as CMFOs that sell fruit or other foods that require little preparation, have cultural value and limited impact on surrounding areas and businesses.

The proposed Section 17.84.250 includes an exception to the 13-permit limit for stationary mobile food facilities on private property that are affiliated with a brick-and-mortar restaurant. The mobile food facility must have substantially the same name, serve the same food, and be filed under the same business license as the restaurant. This exception is intended to allow existing brick-and- mortar restaurants to expand their business with one stationary mobile food facility per restaurant, without being subject to the limitations on the total number of permits for that vendor type allowed in the City.

If a mobile food facility subject to the 13-permit limit is sold or transferred, the permit “spot” may be held for the new owner if the new owner applies for a Mobile Vendor Permit within 90 days. This will allow stationary mobile vendors to retain the value of their business, even when all 13 permits are issued.

Staff finds it important to note that feedback from existing brick-and-mortar restaurants received at the November 13th, 2024 meeting with various local restaurant representatives, would have the permit limit reduced from 13 to a much lower number. This is based on concerns that the overall number of mobile vendors will increase, since some of the current Mobile Vendor Permit holders would be exempt from the 13-permit limit under the proposed code, due to affiliation with existing brick-and-mortar restaurants. However, staff finds that value remains in providing some opportunity for low barrier entry into entrepreneurship in the food industry and therefore recommends retaining the 13 permit cap.

Application Requirements (17.84.250.E)
Beyond the application requirements proposed in Chapter 5.44, Section 17.84.250 requires a site plan of the stationary vending location and written authorization from the property owner to vend in that location. These requirements for authorization from the property owner are included in the

current code in Section 10.20.120.B.3. The requirement for a site plan is necessary to demonstrate to staff where the vendor will operate.

Location Requirements (17.84.250.G)
Beyond the application requirements proposed in Chapter 5.44, Section 17.84.250 requires the following for stationary mobile vendors:
• Stationary mobile vendors are permitted in the Corridor Mixed Use-West Main (CMU-WM), Corridor Mixed Use-East (CMU-E), Corridor Mixed Use-Kentucky (CMU-K), Corridor Mixed Use-Flex (CMU-F), Community Commercial Mixed Use (CCMU), Regional Commercial-Flex (RC-F), Regional Commercial (RC), and Industrial Flex (IF) zones. Stationary mobile vendors will be prohibited in residential areas or within 100 feet of residential zones; • No more than one stationary mobile vendor allowed per lot (except as allowed for permanent food truck hubs or as approved by the Community Development Department Director); and • Adequate access, drainage, sanitation, and other necessary facilities must be on the proposed site.

The requirements reflect those described in the current Section 17.84.250, with some clarifications.

The zones where mobile vending is and is not permitted are explicitly listed, clarifying this requirement for staff and the public.

Operational Requirements (17.84.250.I)
This section references the proposed Section 5.44.090 of the WMC and adds the following requirement:
• Stationary mobile vendors must have access to approved restroom facilities within 200 feet of the vending site. The restroom facility must be listed in the Restroom Agreement on file with the County Environmental Health Division.

Storage (17.84.250.H)
In addition to the storage requirements in Section 5.44.090, this section proposes to allow stationary vendors on private property to store their vending conveyance in the approved vending location if the permit holder verifies that the operation is serviced at the commissary daily.

Design Standards (17.84.250.J)
Since stationary mobile vendors on private property are semi-permanent, the following design standards are recommended by staff:
• Signage must be professional, readable, and not prohibited by the Sign Ordinance; • No freestanding or banner signage;
• No site furniture outside the mobile vending conveyance unless otherwise approved by the Community Development Department Director;
• Mobile vending conveyances must be self-contained; and • Mobile vending conveyances must be functioning and operable.

Food Preparation Use and Commissary Standards (17.84.250.K) Food preparation is defined in Chapter 17.144 of the Zoning Ordinance as follows:

"A business that prepares and/or packages food for off-site consumption, excluding those of an

industrial character in terms of processes employed, waste produced, water used, and traffic generation. Typical uses include catering kitchens, bakeries with on-site retail sales, commercial kitchens, and small-scale specialty food production. This classification does not include businesses involved in the processing or manufacturing of wholesale food products."

This description covers commissaries that serve mobile food vendors. The current Zoning Ordinance allows food preparation uses in the Downtown Core (DX-1), Downtown Civic (DX-2), Downtown Gateway (DX-4), Corridor Mixed-Use West Main (CMU-WM), Corridor Mixed-Use East (CMU-E), Corridor Mixed-Use Kentucky (CMU-K), Corridor Mixed-Use Armfield (CMU-A), Corridor Mixed-Use Flex (CMU-F), Corridor Mixed-Use Gateway (CMU-G), Community Commercial Mixed-Use (CCMU), Regional Commercial Flex (RC-F), Industrial Flex (IF), and Business Park (BP) zones. Food preparation is conditionally permitted in the Downtown Transitional (DX-3), Neighborhood Mixed-Use (NMU), and Industrial General (IG) zones with the approval of a Zoning Administrator Permit.

The proposed Section 17.84.250.K includes the following requirements for commissaries and food preparation uses:
• Stationary mobile food facilities must have an approved commissary located within the City of Woodland jurisdiction;
• Existing restaurants may act as commissaries for no more than two mobile food facilities or compact mobile food operations at any time, subject to approval by the County Environmental Health Division, Community Development Department, and Public Works Department; • No stand-alone food preparation uses allowed in the Downtown Core (DX-1) zone facing Main Street;
• Operation as a commissary is subject to a Public Works Department determination that the site has the capacity to support a mobile food vendor. Site upgrades or increased servicing may be required;
• Overnight parking for mobile food facilities or compact mobile food operations must be provided by the commissary, unless an alternative location is approved; and • A 90-day transition period applies to existing, permitted mobile vendors with commissaries that do not meet the updated requirements at the time of the adoption of this ordinance.

Permanent Food Truck Hub (17.84.250.L)
A permanent food truck hub is a food-court style mobile vendor hub, where multiple stationary mobile food facilities are located. The proposed Section 17.84.250.L includes the following requirements for this use:
• Permanent Food Truck Hubs may be considered in non-residential zones, subject to approval of a Zoning Administrator Permit; and
• This use shall require permanent infrastructure, such as dining areas, restrooms, and lighting.

Chapter 8.32 Food Handling (Attachment 4)
The adoption of Chapter 3 of Title 6 of the Yolo County Code by reference will allow City Code Enforcement to assist in the enforcement of County requirements for food handling. Mobile vendors are easily movable, and it can be difficult to locate vendors operating out of compliance.

Collaboration between the County and City in enforcement will protect the food safety and the health of Woodland residents. The amendments to the County code included in Chapter 8.32 include changes in phrasing for clarity.

Permit and Annual Renewal Fees (Attachment 5)

Currently, the existing Mobile Vendor Permit (described in Chapter 10.20) is tied to the City Business License and does not have associated fees for the original Mobile Vendor Permit or renewal. The proposed permitting fees will be charged in addition to the business license fees, to assist in cost recuperation for some of the City staff time required to process the permits and enforce updated requirements. To determine appropriate fee amounts, staff compared current and proposed permit and business license fees to various other jurisdictions in the surrounding area, as shown in Figure 2 below.

Figure 2: Mobile Vendor Permit Fee Comparison

These jurisdictions were selected because they range in size, are located relatively near Woodland, and they require at least one permit type for mobile vendors. Jurisdictions that do not require mobile vendor permits or that are not compliant with state legislation for sidewalk vendors were excluded from the comparison. The proposed fees were selected to avoid undue burden on smaller, nonmotorized vendors, such as sidewalk vendors or CMFOs. The initial permit fees are higher for mobile food facilities, as these often require more review by staff.

To align with the County's Road to Licensure program and limited term fee waivers, it is recommended by staff that the City Council approve the proposed permit fees, but delay the effective date to July 1, 2025 as provided for the Resolution, Attachment 5. This similarly provides a grace period for any vendors that did not anticipate an additional fee, but that are looking to apply for a permit upon adoption of the proposed ordinances.

General Plan Consistency
The City of Woodland 2035 General Plan does not explicitly discuss mobile vendors or mobile food vending. However, it does discuss topics related to mobile vending, such as circulation, economic development, and healthy food.

Circulation
The Circulation Element of the 2035 General Plan emphasizes the promotion of safe, walk-able and bike-able communities in the City. The proposed Sidewalk Vendor Ordinance and Mobile Vendor

Ordinance incorporate location and operational requirements that prioritize the safety of pedestrians and other forms of traffic on sidewalks and roadways. Sidewalk vendors cannot obstruct space for pedestrians and are prohibited in bicycle lanes, Class I paths, streets, and other road areas in the proposed update. These requirements protect the safety of vendors, pedestrians, bicyclists, and motor vehicle traffic.

Economic Development
Policy 4.D.8 of the Economic Development Element encourages “home-based businesses compatible with surrounding neighborhoods, in accordance with the Zoning Ordinance” and “opportunities for alternative employment forms and incubators for small businesses.” State legislation, including SB 946, has identified sidewalk vending as a method of providing important entrepreneurship and economic development opportunities to low-income and immigrant communities. While mobile vending is not technically a home-based business, sidewalk vending and vending from CMFOs is a similar scale to many home-based businesses. With SB 972 allowing some guidance on the storage of up to two CMFOs at a residence, if certain requirements are met, the proposed updates address these smaller operations and residential storage of CMFOs.

Healthy Food
The Healthy Community Element discusses the importance of access to healthy food. Policy 6.C.2 states that the City should encourage healthy food options that are fresh and minimally processed.

SB 946 discusses how sidewalk vending increases access to culturally significant food, and CMFOs can only sell foods that meet the “limited food preparation” standards outlined in SB 972. Produce and cut fruit are examples of healthy foods often sold by sidewalk vendors and CMFOs. By adopting the Food Handling Chapter of the Yolo County Code, the City can protect food safety by enforcing Yolo County Environmental Health permits.

By further outlining pathways to permitting sidewalk vendors and other mobile vendors, the City can create business opportunities and potential healthy food access consistent with this General Plan policy and State law, while still protecting public safety.

Environmental Review
Staff has determined that the adoption of the proposed ordinance updates are exempt from the requirements of the California Environmental Quality Act (“CEQA”) pursuant to Sections 15061(b)(3) and 15060(c)(2) of the CEQA Guidelines, California Code of Regulations, Title 14, Division 6, Chapter 3. These sections apply to projects that will not have a significant effect on the environment.

Public Notification
Public notice advertising for the City Council public hearing was prepared by the Community Development Department in accordance with notification procedures set forth in the City of Woodland Zoning Ordinance and State Planning Law. On December 5, 2024, the City published notice of the City Council’s consideration of the proposed ordinances in a 1/8th page advertisement in the Woodland Daily Democrat. Public notices with information on the City Council public hearing were mailed to current Mobile Vendor Permit holders on November 27, 2024. The public notices included contact information for a Spanish-speaking City employee and instructions written in Spanish to contact that employee for assistance with translation.

Planning Commission Recommendation
At its November 21, 2024 meeting, the Woodland Planning Commission voted 6-0 to adopt a Resolution (Attachment 7) recommending the City Council adopt Chapter 5.40 (Sidewalk Vendors), repeal Chapter 10.20 and adopt Chapter 5.44 (Mobile Vendors), repeal and replace Section

17.84.250 (Mobile Vending and Food Preparation), adopt new mobile vendor permit and annual

renewal fees, and adopt Chapter 8.32 (Food Handling).

Incorporated in the motion, the Planning Commission voted to recommend that the minimum required distance between mobile vendors and brick-and-mortar restaurants be increased from 100 to 200 feet, and that the requirement for sidewalk vendors and mobile vendors to be a minimum of 10 feet from a utility meter, manhole, service box, tree well, streetlight pole, power pole, telecommunications pole, or other utilities be removed. Staff concurs with these suggested amendments and have updated the ordinances accordingly.

In addition, the Planning Commission recommended that the City Council establish a “trigger mechanism” for the reevaluation of the 13-permit limit on stationary motorized vendors. For example, if all 13 permits for stationary mobile food facilities are issued and a certain number of vendors are on the wait list, then staff would bring the item to City Council to consider increasing the 13-permit limit.

Rather than include this language in the Zoning Code, it is recommended that the City Council direct staff to provide periodic reporting to the Council regarding waitlist status and permit turnover rates.

City Council can then at its discretion direct staff to bring back amendments to the code pertaining to the permit cap.

The Planning Commission also discussed the proposed Chapter 5.44.080.A, which prohibits mobile vending on vacant, unimproved, or stand-alone parking lots. As related to an unoccupied building or substantially unoccupied shopping center, it was suggested that a mobile vendor could be a method to reintroduce some activity on a site and allow for rent generation. While not discussed at length at the Commission hearing, staff has since considered the matter further and believes that the presence of a stationary vendor on an unoccupied site or in a substantially unoccupied center could deter new businesses, particularly food related businesses, from re-occupying the center. As such, it is staff’s recommendation that the City Council consider amending section 17.84.250.G of the Zoning code to include a requirement that shopping centers or buildings must be 75% occupied before a stationary vendor may be approved at the address. Staff will raise this issue as a discussion item on the 17th.

Conclusion:

Staff recommends that the City Council receive the staff report, conduct a public hearing, and take the following actions: 1) Introduce and waive the first reading of an Ordinance adopting Chapter 5.40 "Sidewalk Vendors" into the Woodland Municipal Code; 2) Introduce and waive the first reading of an Ordinance repealing Chapter 10.20 of the Woodland Municipal Code and adopting Chapter 5.44 "Mobile Vendors"; 3) Introduce and waive the first reading of an Ordinance repealing and replacing Section 17.84.250 "Mobile Vendors" of Woodland Municipal Code, Title 17 Zoning Ordinance with Section 17.84.250 "Mobile Vending and Food Preparation"; 4) Introduce and waive the first reading of an Ordinance adopting Chapter 8.32 into the Woodland Municipal Code; and 5) Adopt a Resolution approving new mobile vendor permit fees and annual renewal fees.

Prepared by: Hadlie Ward, Assistant Planner

Reviewed by: Erika Bumgardener, Deputy Director, Community Development Department

Attachments:

1. Proposed Ordinance - Chapter 5.40 Sidewalk Vendors

2. Proposed Ordinance - Chapter 5.44 Mobile Vendors

3. Proposed Ordinance - Title 17 Section 17.84.250 Mobile Vending and Food Preparation

4. Proposed Ordinance - Chapter 8.32 Adoption of Yolo County Health Code

5. Proposed Resolution - Mobile Vendor Permit Fees

6. Mobile Vendor Types Graphic

7. Planning Commission Resolution 11.21.2024

ORDINANCE NO. ______

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
WOODLAND ADOPTING CHAPTER 5.40 INTO THE WOODLAND MUNICIPAL

CODE RELATING TO SIDEWALK VENDORS
WHEREAS, Senate Bill (“SB”) 946, the Safe Sidewalk Vending Act, was signed by Governor Jerry Brown on September 17, 2018, defining sidewalk vendors and regulating requirements that local agencies can instate for sidewalk vendors; and WHEREAS, California Government Code Section 51038 specifies that the City has the ability to regulate the time, place and manner of sidewalk vending as it relates to objective health, safety, and welfare concerns, except as stated in SB 946; and WHEREAS, the current mobile vending regulations in Chapter 10.20 of the Woodland Municipal Code (“WMC”) speaks broadly to vending in the public right-of-way, but does not fully comply with all requirements set forth by SB 946; and WHEREAS, the City desires to be compliant with the requirements of State law relating to the regulation of sidewalk vending; and
WHEREAS, this ordinance (“Ordinance”) adopts Chapter 5.40 into the WMC to outline the permitting, operation, and location requirements, as well as violations and penalties, for roaming and stationary sidewalk vendors operating in the City, in accordance with State law; and WHEREAS, on November 21, 2024, the Planning Commission conducted a duly noticed public hearing to consider the staff report, recommendations by staff, and public testimony concerning the Ordinance. Following the public hearing, the Planning Commission voted to forward the Ordinance to the City Council with a recommendation in favor of its adoption; and WHEREAS, on December 5, 2024, the City gave public notice of a City Council public hearing to be held to consider this Ordinance by advertisement in a newspaper of general circulation; and
WHEREAS, on December 17, 2024, the City Council conducted a duly noticed public hearing to consider the Ordinance, including: (1) the public testimony and agenda reports prepared in connection with the Ordinance; (2) the policy considerations discussed therein; and (3) the consideration and recommendation of the Planning Commission; and WHEREAS, all legal prerequisites to the adoption of the Ordinance have occurred.

NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Woodland does hereby ordain as follows:

SECTION 1. Incorporation of Recitals. The recitals above are true and correct and are hereby adopted as findings as if fully set forth herein.

SECTION 2. CEQA. The City Council finds that adoption of this Ordinance is exempt from the California Environmental Quality Act (“CEQA”) pursuant to Section 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) of the CEQA Guidelines, California Code of Regulations, Title 14, Division 6, Chapter 3 because it has no potential for resulting in physical change to the environment, directly or indirectly. Moreover, the City Council finds that this Ordinance is also exempt under CEQA pursuant to Guidelines Section 15061(b)(3) (there exists no possibility that the activity will have a significant adverse effect on the environment) because this Ordinance will not cause a change in any of the physical conditions within the area affected.

SECTION 3. Code Adoption. Chapter 5.40 of the Woodland Municipal Code is hereby adopted to read in full as set forth in the attached Exhibit “A,” incorporated by this reference.

SECTION 4. Severability. If any provision or clause of this ordinance or any application of it to any person, firm, organization, partnership or corporation is held invalid, such invalidity shall not affect other provisions of this ordinance which can be given effect without the invalid provision or application. To this end, the provisions of this ordinance are declared to be severable.

SECTION 5. Effective Date and Notice. This ordinance shall take effect thirty (30) days after its adoption and, within fifteen (15) days after its passage, shall be published at least once in a newspaper of general circulation published and circulated within the City of Woodland.

INTRODUCED at a regular meeting of the City Council of the City of Woodland, California on the 17 th day of December, 2024, and PASSED, APPROVED, AND ADOPTED by the City Council of the City of Woodland at a regular meeting held on the ____ day of ________, 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Rich Lansburgh, Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ______________________________ Sarah Lansburgh, CMC, City Clerk Ethan Walsh, City Attorney

EXHIBIT A
[Insert Exhibit A – Chapter 5.40 Sidewalk Vendors]

5.40 Sidewalk Vendors

5.40.010 Definitions
“Certified farmers’ market” means a location operated in accordance with Chapter 10.5 (commencing with Section 47000) of Division 16 of the Food and Agricultural Code and any regulations adopted pursuant to that chapter;
“Compact mobile food operation” means a mobile food facility that operates from an individual or from a pushcart, stand, display, pedal-driven cart, wagon, showcase, rack, or other nonmotorized conveyance;
“Director” means the Director of the City’s Community Development Department or designee; “Roaming sidewalk vendor” means a sidewalk vendor who moves from place to place and stops only to complete a transaction;
“Sidewalk vendor” means a person who sells food or merchandise from a pushcart, stand, display, pedal-driven cart, wagon, showcase, rack, or other nonmotorized conveyance, or from one’s person, upon a public sidewalk or other pedestrian path; “Stationary sidewalk vendor” means a sidewalk vendor who vends from a fixed location in the public right-of-way; and
“Swap meet” means a location operated in accordance with Article 6 (commencing with Section 21660) of Chapter 9 of Division 8 of the Business and Professions Code, and any regulations adopted pursuant to that article.

5.40.020 Permits Required
A. Sidewalk Vendor Permit. No person, either for themselves or any other person, shall conduct or engage in sidewalk vending within the City without first obtaining a Sidewalk Vendor Permit pursuant to this Chapter, except for the following:

1. Vendors operating in conjunction with an event approved through a Temporary Use Permit or Special Event Permit issued by the City

2. Peddlers and solicitors, as separately regulated under Chapter 9.56

3. No Sidewalk Vendor Permit shall be required if the vendor only sells, displays, solicits or offers for sale, barter or exchange any of the following:
i. Newspapers, leaflets, pamphlets, bumper stickers, or buttons. ii. Items which have been created, written, composed or otherwise produced by the vendor: Books, cassette tapes, compact discs, paintings, photographs or any other item that is inherently communicative and has nominal utility apart from its
communication. Although an item may have some expressive purpose, it will be deemed to have more than nominal utility apart from its communication if it has a common and dominant non-

expressive purpose. Examples of items that have more than nominal utility apart from their communication and thus may not be vended under the provisions of this section, include, but are not limited to, the following: housewares, appliances, articles of clothing, sunglasses, auto parts, oils, incense, perfume, lotions, candles, jewelry, toys, stuffed animals, foodstuffs and beverages.

B. Every permittee, upon receipt of a Sidewalk Vendor Permit, shall maintain the permit with the conveyance for which it is issued at all times of operation.

C. Upon demand of a City employee authorized to enforce this chapter, a person operating a vending conveyance shall present the Sidewalk Vendor Permit that is in effect for the permitholder.

D. All Sidewalk Vendor Permits are the property of the City and each shall authorize the operation of a single specific sidewalk vendor. It is unlawful for any person to sell or transfer, or attempt to sell or transfer, any sidewalk vendor permit.

5.40.30 Permit Application
A. To apply for a Sidewalk Vendor Permit, a person must file an application with the Community Development Department, accompanied by a non-refundable application fee.

The application shall be in a form prescribed by the Director and shall contain, at a minimum the following:

1. The full legal name, business address, residential address, and telephone number of the sidewalk vendor.

2. Valid identification, such as a California driver’s license, individual taxpayer identification number, Social Security number, or any other government- issued identification card.

3. The name and contact information of all persons that will be utilizing the conveyance for sidewalk vending.

4. Written evidence that the applicant is an owner, lessee or holder of a similar interest in the conveyance to be used for sidewalk vending.

5. A copy of the valid Yolo County Environmental Health Department Permit (including the Commissary Agreement) as applicable to food vendors, except when the sidewalk vending consists solely of twenty-five (25) square feet or less of display area from which only prepackaged non-potentially hazardous

food and whole uncooked produce will be sold. If potentially hazardous food or cooked produce will be sold or the display area is greater than twenty-five (25) square feet, the vendor must provide a copy of the Yolo County Environmental Health Department Permit issued to the vendor.

6. Proof of a valid City business license, or concurrent application for a City business license with the Sidewalk Vendor Permit application.

7. The name and contact information for the operator of the approved commissary as applicable to food vendors.

8. The address of the approved commissary as applicable for food vendors. The commissary shall be subject to a Zoning Clearance if located in the City of Woodland.

9. A commissary service plan, detailing the hours in which the sidewalk vendor will take their conveyance to the commissary to be serviced each day, as applicable to food vendors.

10. Whether the sidewalk vendor intends to operate as a stationary or roaming vendor.

11. If the vendor will be stationary, the application must include a site plan with the proposed location, marked by major cross streets, a photo or sketch of the location on an 8 inch by 11-inch sheet of paper, and the hours per day and the days per week during which the stationary sidewalk vendor proposed to operate at the location.

12. The address where the sidewalk vending conveyance will be parked and stored when not in use.

13. The type of food, goods, and/or merchandise the sidewalk vendor will vend.

14. Food vendors must provide a description of methods for ensuring adequate sanitation and waste management, such as dishwashing, handwashing, grease removal and liquid waste disposal, food storage and preparation, and potable water supply, as applicable.

15. A Certificate of General Liability Insurance in a form acceptable to the City Attorney, to be kept in force during the term of the permit. The insurance must have a minimum of $100,000 coverage and include public liability and bodily insurance. The insurance policy must name the City of Woodland, its officials and employees, as additional insureds. The policy must be endorsed by the state that coverage may not be suspended, voided, cancelled, or reduced in coverage or limits without 30 days prior written notice to the City.

16. Proof of Worker’s Compensation insurance, as applicable.

17. Proof of a California Department of Tax and Fee Administration Seller’s Permit.

18. Any additional licenses from other State or local agencies to the extent required by law.

19. An acknowledgement that the use of public property is at the sidewalk vendor’s own risk and the City does not take any steps to ensure public property is safe or conducive to the sidewalk vending activities.

20. Any other reasonable information regarding the time, place, and manner of the proposed vending.

5.40.040 Permit Fee
A. The Sidewalk Vendor Permit application fee and renewal fee are hereby established and imposed. The City Council shall establish by resolution the amount of these fees, and any related penalties.

5.40.050 Permit Issuance
A. Except as provided in this section, a Sidewalk Vendor Permit shall be issued by the Director upon receipt of a complete application and payment of the permit fee, as specified in this chapter, and after the Director has:

1. Either based on the application and/or a physical inspection of the sidewalk vending conveyance and operation, the Director determines that the sidewalk vendor complies with this code and applicable State and County laws and regulations; and

2. Determined that the business location and vehicle storage location, if within the City, comply with applicable zoning regulations and other codes.

B. A Sidewalk Vendor Permit may be denied by the Director if the following findings are made:

1. The information submitted pursuant to Section 5.40.30 of this chapter is materially false or incomplete.

2. The application as proposed does not meet the requirements for sidewalk vendors, as specified in this chapter, at the discretion of the Director.

3. Within 12 months of the date of application, the applicant, any registered owner of the vending conveyance, or any person with a financial interest in the business that operates the vending conveyance, has had his or her Sidewalk Vendor Permit revoked.

4. A person with 10% or greater financial interest in the operation of the sidewalk vending business has been convicted of a crime, and the time for appeal has elapsed, irrespective of the entry of a subsequent order under Penal Code Section 1203.4; or has committed any act involving dishonesty, fraud, deceit, or moral turpitude with intent to substantially benefit him or herself, or another, or substantially injure another, or having the effect of substantially injuring another.

Provided, however, that the permit shall be denied upon any of the grounds specified in this subsection (B)(4) only if the Director finds that the crime or act is substantially related to the qualifications, functions or duties of a sidewalk vendor owner or owner of a business which operates vending vehicles or has substantial contact with minors.

However, no person shall be denied a permit solely on the basis that he or she has been convicted of a felony if he or she has obtained a certificate of rehabilitation under Penal Code Section 4852.01 et seq., or that he or she has been convicted of a misdemeanor if he or she has met all applicable requirements of the criteria of rehabilitation developed to evaluate the rehabilitation of a person when considering a petition under Penal Code Section 4852.01 et seq.

5.40.060 Permit Expiration and Renewal
A. All Sidewalk Vendor Permits shall expire one year from their date of issuance. The corresponding City business license shall coincide and expire concurrently with the Sidewalk Vendor Permit. Applications for renewal shall be filed between 90 and 30 days before their date of expiration.

B. If a timely and complete application for renewal is filed, the permit’s expiration shall be stayed until a decision on the renewal application is issued. The Director shall either approve or deny the renewal of the permit within 30 calendar days of receipt of the complete application. The Community Development Director may extend the time for consideration of the application for up to an additional 30 calendar days upon written notice to the applicant. The failure of the Community Development Director to timely act shall constitute approval of the renewal of the permit.

C. Applications for Sidewalk Vendor Permit renewal require the following:

1. Completed Sidewalk Vendor Permit Renewal Form.

2. Copy of current Yolo County Environmental Health permit, if applicable.

3. Current Certificate of General Liability insurance.

4. Verification of the vending location for stationary sidewalk vendors.

5. Payment of the non-refundable renewal fee in an amount set by resolution of the City Council.

C. Upon application for Sidewalk Vendor Permit renewal, an inspection of the sidewalk

vending operation may be required to verify compliance, at the discretion of the Director.

D. Failure to timely submit a renewal application prior to expiration of the permit shall result in permit expiration. Should a Sidewalk Vendor Permit expire, the vendor who was the permitholder shall be required to submit a complete new application for a Sidewalk Vendor Permit.

5.40.070 Permits Nontransferable
A. No permit granted pursuant to this Chapter shall be transferable. Any change in ownership or operation of a sidewalk vending conveyance requires a new permit under this Chapter.

In the event the holder of any sidewalk vendor permit sells or otherwise transfers the conveyance or operation to another person or entity, the permit holder shall notify the City to close the permit within five days of the sale, transfer, or of cease of operations.

5.40.080 Location and Siting
A. Stationary sidewalk vendors are prohibited in areas that are zoned exclusively for residential use. This prohibition does not extend to roaming sidewalk vendors.

B. Stationary sidewalk vending is prohibited in areas with no sidewalks or with narrow sidewalks where the sidewalk vendor’s operation cannot still leave a minimum of forty-eight inches (48”) of accessible path of travel, without obstruction, along the public sidewalk or public pathway.

C. Roaming sidewalk vending is prohibited in areas with no sidewalks. Roaming vendors may not place or allow any obstruction that would reduce the width of the sidewalk to less than 48 inches, except for the brief duration of time to conduct a sale.

D. Vending Prohibited in Certain Parks. Stationary sidewalk vendors are prohibited from vending in parks where the City has signed an agreement for concessions that exclusively permits the sale of food or merchandise by the concessionaire. Stationary sidewalk vendors and roaming sidewalk vendors may vend in parks that do not have signed agreements for exclusive food or merchandise concessionaires if they comply with all the requirements of this Chapter.

E. Vending Prohibited Near Farmers’ Markets. Sidewalk vendors are prohibited within 600 feet of a permitted certified farmers’ market during the limited operating hours of that certified farmers’ market.

F. Vending Prohibited Near Swap Meets. Sidewalk vendors are prohibited within 600 feet of a permitted swap meet during the limited operating hours of that swap meet.

G. Vending Prohibited Near Temporary Special Events. Sidewalk vendors are prohibited within 600 feet of an area designed for a temporary special event for the limited duration of the Special Event Permit, as issued pursuant to Chapter

12.40 of the City of Woodland Municipal Code.

H. No sidewalk vendor shall vend in any of the following locations:

1. Within one-hundred (100) feet of:
i. A police officer, firefighter, lifeguard, or emergency service personnel actively performing their duties or providing service to the public ii. A freeway onramp or freeway offramp
iii. Another sidewalk vendor, unless otherwise approved by the Director

2. Within twenty-five (25) feet of:
i. Any traffic intersection
ii. Any driveway, entrance to a parking lot, or alley approach iii. A street corner, marked crosswalk, or curb return of any unmarked crosswalk
iv. A traffic signal, traffic signal controller, or emergency facility v. A fire hydrant or fire call box
vi. A curb painted white, yellow, green, blue, red, or signed for no parking
vii. A bus stop, bus shelter, or bus bench
viii. The entrance, exit, or emergency exit to a building, structure, or facility

3. Within fifteen (15) feet of:
i. An automated teller machine
I. Sidewalk vending is prohibited in whole or in part on a street, alley, bicycle lane, Class I path, roadway median, crosswalk, freeway on-ramp, or other location that may interfere with vehicle or bicycle traffic and create a hazard for vendors and customers.

J. The issuance of a Sidewalk Vendor Permit does not provide an exclusive right to operate within any specific portion of the public right-of-way or any public property.

K. Sidewalk Vending Operation Storage

1. Sidewalk vending operations must be stored at the approved commissary, as applicable for food vendors.

2. Up to two (2) compact mobile food operations or other nonmotorized vending conveyances may be stored on a residential property if stored behind a fence line, inside a garage, or otherwise not visible from the public right-of-way. No other nuisance, odor, or noise shall be caused by the storage of a vending conveyance. A clear description of the storage location and proof of inspection and approval by the Yolo County Environmental Health Department must be provided with the Sidewalk Vendor Permit application for each conveyance.

5.40.090 General Operational Requirements
A. A copy of the Sidewalk Vendor Permit and the permit from the Yolo County Environmental Health Department, as applicable for food vendors, shall be always posted in a location that is clearly visible to patrons of the vendor and City staff.

B. Sidewalk vendors shall immediately move to provide access to the sidewalk if necessary, to avoid impeding the movement of pedestrians or other traffic. Sidewalk vendors must allow persons to freely pass while walking, running, or using mobility assistance devices and to comply with the Americans with Disabilities Act of 1990 (Public Law 101336) and any other disability access standards.

C. All food, goods, and merchandise must be stored inside or affixed to the sidewalk vending operation or carried by the sidewalk vendor.

D. No food, goods, merchandise, signage, equipment, or other possessions of the sidewalk vendor shall be stored on public property.

E. No food, goods, merchandise, or signage of the sidewalk vendor shall be displayed on the ground or on public use items, including but not limited to, benches, tables, and utility infrastructure.

F. Prior to leaving any vending location, the sidewalk vendor shall pick up, remove, and dispose of any trash or refuse generated by the vending operations or the vendor’s customers within a fifteen (15) foot radius of the vending location.

G. Sidewalk vendors shall immediately clean up any food, grease, or other fluid or items related to vending activities that falls on public property.

H. Sidewalk vending operations shall not be chained, fastened, or affixed at any time to any building or structure, including, but not limited to, lampposts, parking meters, traffic signals, fire hydrants, benches, bus shelters, trash cans, street signs, trees, or other objects in the public right-of-way.

I. Sidewalk vending operations shall not be left unattended and shall be removed from public property when not in active use by a sidewalk vendor.

J. Sidewalk vendors shall return to the approved commissary at least once daily to dispose of waste, clean, and service the facility, as applicable to food vendors. The mobile vendor may be required to keep a visit log recording the date and time of each visit may be required to be kept at the approved commissary, at the request of the Director.

K. Operations must be self-contained, including any power, fuel, cooling, cooking, shading, and heating equipment. Vending conveyances shall not contain or use

explosive or hazardous materials, with the exception of propane.

L. Sidewalk vendors may not attach or use water lines, electrical lines, or gas lines for their vending operation.

M. Sidewalk vendors may not use any electrical outlet owned by the City or any other person. Power cords or extension cords across the sidewalk or other public right-of-way are prohibited.

N. Sidewalk vendors shall not directly vend goods/merchandise from a car or personal vehicle that does not have the primary purpose of vending.

O. Sidewalk vendors shall not vend to any person traveling in a motor vehicle along a public roadway.

P. Vending operations may not be placed on and sidewalk vendors may not stand on areas improved with flowers, shrubs, street trees, or other landscaping.

Q. No vendor shall outcry, ring bells, play chimes, play an amplified music system, or make any other noise prohibited in Section 9.28.090.

R. Sidewalk vendors shall not have any site furniture, including chairs, tables, shade structures, or signage outside of the sidewalk vending operation.

S. Sidewalk vendors must organize customer queuing in a manner that interferes with pedestrian safety or the flow of traffic.

T. The vendor shall not utilize any equipment or methods that constitute a fire hazard, as determined by the City of Woodland Fire Marshal.

U. Stationary sidewalk vendors who operate outside of daylight hours shall provide adequate lighting that may be necessary to ensure customer safety. Lighting shall be directed downwards and away from adjacent properties.

V. Roaming vendors shall move continuously, except when conducting a sale, which must last no more than 30 minutes.

W. Prohibited Sales: Sidewalk vendors shall not sell or offer any of the following:

1. Alcohol, cannabis, tobacco, or pharmaceutical products, products that contain nicotine, any product or device used to smoke/vape nicotine or cannabis;

2. Fireworks;

3. Adult-oriented materials;

4. Any weapons, including knives, guns, explosive devices, or BB devices or

imitation firearms;

5. Live animals, wildlife, fish, fowl, or insects;

6. Any type of rental activity, including the rental of any goods and services; and

7. Automobile and vehicle services except car washing and windshield repair conducted in compliance with applicable stormwater control requirements.

5.40.100 Violations; Penalties
A. A violation of this chapter by a sidewalk vendor who has a valid Sidewalk Vendor Permit from the City is punishable only by an administrative fine in the following amounts:

1. One hundred dollars ($100.00) for the first violation.

2. Two hundred dollars ($200.00) for the second violation within one year of the first violation.

3. Five hundred dollars ($500.00) for each additional violation within one year of the first violation.

4. The Director may rescind a permit issued to a sidewalk vendor for the term of that permit upon the fourth violation or subsequent violations.

B. A person engaged in sidewalk vending without a valid City sidewalk vending permit is punishable by an administrative fine in amounts not to exceed the following:

1. Two-hundred and fifty dollars ($250.00) for the first violation.

2. Five-hundred dollars ($500.00) for the second violation within one year of the first violation.

3. One-thousand dollars ($1,000.00) for each additional violation within one year of the first violation.

4. Upon proof of a valid Sidewalk Vendor Permit issued by the City, the administrative fines set forth in this subsection shall be reduced to amounts set forth in subsection A, as required for sidewalk vendors with a valid Sidewalk Vendor Permit.

C. Failure to pay an administrative fine pursuant to this chapter shall not be punishable as an infraction or misdemeanor. Additional fines, fees, assessments, or any other financial conditions beyond those authorized shall not be assessed.

D. A violation of this Chapter shall not be punishable as an infraction or misdemeanor. No person alleged to have violated the provisions herein shall be subject to arrest except when otherwise permitted by law.

E. Should the Director rescind a Sidewalk Vendor Permit, written notice of the action shall be sent to the permitholder. Such notice shall contain a brief statement of the grounds to be relied upon for rescinding such permit. Notice may be given either by personal delivery to the persons to be notified, or by depositing the notice in the U.S. mail in a sealed envelope, postage prepaid, addressed to the persons to by notified at the address appearing in the Sidewalk Vendor Permit. Upon the Director’s rescinding of the permit,

the permit shall be null and void.

F. When assessing an administrative fine pursuant to this section, the Director shall take into consideration the person’s ability to pay the fine. The City shall provide the person with notice of his or her right to request an ability-to-pay determination and shall make available instructions or other materials for requesting an ability-to-pay determination.

The person may request an ability-to-pay determination at adjudication or while the judgement remains unpaid, including when a case is delinquent or has been referred to a comprehensive collection program.

1. If the person meets the criteria described in subdivision (a) or (b) of Government Code Section 68632, the local authority shall accept, in full satisfaction, 20 percent of the administrative fine imposed pursuant to this chapter.

2. The City may allow the person to complete community service in lieu of paying the total administrative fine, may waive the administrative fine, or may offer an alternative disposition.

G. All appeals of administrative fines, citations, and/or permit rescission under this section must be made in compliance with the requirements and procedures of Section 5.44.110 through 5.44.130.

ORDINANCE NO. ______

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WOODLAND REPEALING CHAPTER 10.20 AND ADOPTING CHAPTER 5.44 INTO THE

WOODLAND MUNICIPAL CODE RELATING TO MOBILE VENDORS
WHEREAS, the California Constitution delegates police powers which give the city authority to enact laws which promote the public health, safety, and general welfare of its citizens, including regulation of mobile vending on both public and private property; and WHEREAS, the City may regulate mobile food facilities operating in the right-of-way, pursuant to California Vehicle Code Section 22455 and California Health and Safety Code Section 114315; and
WHEREAS, the City Council adopted Ordinance No. 1410 on December 7, 2004 to address the standards for Vendors, Peddlers and Solicitors; and WHEREAS, on March 1, 2011, the City Council adopted Ordinance No. 1526 amending Section 14-6-9, which later became Chapter 10.20, to create clarified standards for mobile vendors; and
WHEREAS, Senate Bill 972 was signed by Governor Gavin Newsom on September 22, 2022, defining compact mobile food vendor (“CMFO”), a type of nonmotorized mobile vendor not fully addressed or reflected in the permit limit in Chapter 10.20 of the WMC; and WHEREAS, an increase in unpermitted mobile vendors without licenses from the City or Yolo County Environmental Health Division was documented at the Yolo County Board of Supervisors meeting on September 24, 2024; and
WHEREAS, the City desires to incorporate standards to clarify requirements for CMFOs, address public safety concerns, and improve enforcement of unpermitted mobile vendors; and WHEREAS, this ordinance (“Ordinance”) repeals Chapter 10.20 and adopts Chapter 5.44 into the WMC to outline the permitting, operation, and location requirements, as well as violations and penalties, for mobile vendors operating in the City, in accordance with State law; and
WHEREAS, on November 21, 2024, the Planning Commission conducted a duly noticed public hearing to consider the staff report, recommendations by staff, and public testimony concerning the Ordinance. Following the public hearing, the Planning Commission voted to forward the Ordinance to the City Council with a recommendation in favor of its adoption; and WHEREAS, on December 5, 2024, the City gave public notice of a City Council public hearing to be held to consider this Ordinance by advertisement in a newspaper of general circulation; and

WHEREAS, on December 17, 2024, the City Council conducted a duly noticed public hearing to consider the Ordinance, including: (1) the public testimony and agenda reports prepared in connection with the Ordinance; (2) the policy considerations discussed therein; and (3) the consideration and recommendation of the Planning Commission; and WHEREAS, all legal prerequisites to the adoption of the Ordinance have occurred.

NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Woodland, does hereby ordain as follows:

SECTION 1. Incorporation of Recitals. The recitals above are true and correct and are hereby adopted as findings as if fully set forth herein.

SECTION 2. CEQA. The City Council finds that adoption of this Ordinance is exempt from the California Environmental Quality Act (“CEQA”) pursuant to Section 15358 (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) of the CEQA Guidelines, California Code of Regulations, Title 14, Division 6, Chapter 3 because it has no potential for resulting in physical change to the environment, directly or indirectly. Moreover, the City Council finds that this Ordinance is also exempt under CEQA pursuant to Guidelines Section 15061(b)(3) (there exists no possibility that the activity will have a significant adverse effect on the environment) because this Ordinance will not cause a change in any of the physical conditions within the area affected.

SECTION 3. Repeal. Chapter 10.20 of the Woodland Municipal Code is hereby repealed in its entirety.

SECTION 4. Code Adoption. Chapter 5.44 of the Woodland Municipal Code is hereby adopted to read in full as set forth in the attached Exhibit “A,” incorporated by this reference.

SECTION 5. Severability. If any provision or clause of this ordinance or any application of it to any person, firm, organization, partnership or corporation is held invalid, such invalidity shall not affect other provisions of this ordinance which can be given effect without the invalid provision or application. To this end, the provisions of this ordinance are declared to be severable.

SECTION 6. Effective Date and Notice. This ordinance shall take effect thirty (30) days after its adoption and, within fifteen (15) days after its passage, shall be published at least once in a newspaper of general circulation published and circulated within the City of Woodland.

INTRODUCED at a regular meeting of the City Council of the City of Woodland, California on the 17 th day of December, 2024, and PASSED, APPROVED, AND ADOPTED by the City Council of the City of Woodland at a regular meeting held on the ____ day of ________, 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_____________________________
Rich Lansburgh, Mayor
ATTEST: APPROVED AS TO FORM:
____________________________ _____________________________ Sarah Lansburgh, CMC, City Clerk Ethan Walsh, City Attorney

EXHIBIT A
[Insert Exhibit A – Chapter 5.44 Mobile Vendors]

5.44 Mobile Vendors

5.44.010 Definitions
“Compact mobile food operation” means a mobile food facility that operates from an individual or from a pushcart, stand, display, pedal-driven cart, wagon, showcase, rack, or other nonmotorized conveyance;
“Commissary” means a food facility that services mobile food facilities, compact mobile food operations, or vending machines where any of the following occur: (a) Food, containers, or supplies are stored. (b) Food is prepared or prepackaged for sale or service at other locations. (c) Utensils are cleaned. (d) Liquid and solid wastes are disposed, or potable water is obtained; “Director” means the Director of the City’s Community Development Department or designee; “Mobile food facility” means any vehicle or trailer used in conjunction with a commissary or other permanent food facility upon which food is sold or distributed at retail. “Mobile food facility” does not include a “transporter” used to transport packaged food from a food facility, or other approved source to the consumer;
“Mobile vending conveyance” means any vehicle, trailer, cart, stand, wagon, or other motorized or nonmotorized conveyance used for vending food or non-food merchandise; “Roaming mobile vendor” means a mobile vendor who moves from place to place and stops only to complete a transaction; and
“Stationary mobile vendor” means a mobile vendor who vends from a fixed location on private property.

5.44.020 Permits Required
A. Mobile Vendor Permit. It is unlawful for any person to maintain, manage, or operate a mobile vending conveyance within the City unless such activity is maintained, managed, or operated in strict compliance with all applicable city, county, state, and federal laws, rules, and regulations, including the possession of a Mobile Vendor Permit issued by the City.

1. Stationary mobile vendors on private property shall be subject to Section

17.84.250 of the City of Woodland Zoning Ordinance in addition to the provisions of this chapter.

2. Roaming motorized food facilities operating in the public right-of-way and other roaming mobile vendors operating on public property shall be subject to the provisions of this chapter.

3. Exemptions:
▪Temporary mobile vendors operating on a site with a permanent brewery, school, hospital, or similar site at the discretion of the Director and located on the site for greater than 30 minutes but no longer than 4 hours per day, as contracted with the business on site with written

consent of the property owner or authorized official.
▪Vendors catering a private event located fully on private property that is not open to the general public.
▪The sale of agricultural products on the site where they are grown. ▪Sidewalk vendors shall be subject to separate requirements under Chapter 5.40.
▪Peddlers and solicitors shall be subject to separate requirements under Chapter 9.56.
▪Vendors operating in conjunction with a Temporary Use Permit or Special Event Permit shall be subject to separate requirements under Section 17.84.370 and Chapter 12.40.

B. All Mobile Vendor Permits are the property of the City and each shall authorize the operation of a single mobile vending conveyance.

5.44.030 Permit Application
A. To apply for a Mobile Vendor Permit, the vendor must file an application with Community Development Department, accompanied by a nonrefundable application fee.

The application shall be in a form prescribed by the Director and shall contain, at a minimum the following:

1. The full legal name, business address, residential address, and telephone number of the mobile vendor.

2. Valid identification, such as a California driver’s license, individual taxpayer identification number, Social Security number, or any other government-issued identification card.

3. The name and contact information of all persons that will be utilizing the conveyance for mobile vending.

4. The State vehicle license plate number and the vehicle identification number of the mobile vending conveyance, if applicable.

5. Written evidence that the applicant is an owner, lessee or holder of a similar interest in the conveyance to be used for mobile vending.

6. A copy of the valid Yolo County Environmental Health Department Permit for food vending, including the approved Commissary Agreement and Restroom Agreement, except when the mobile vending consists solely of twenty-five (25) square feet or less of display area from which only prepackaged non- potentially hazardous food and whole uncooked produce will be sold. If potentially hazardous food or cooked produce will be sold or the display area is

greater than twenty-five (25) square feet, the vendor must provide a copy of the Yolo County Environmental Health Department Permit issued to the vendor.

7. Proof of a valid City business license, or concurrent application for a City business license with the Mobile Vendor Permit application.

8. The name and contact information for the operator of the approved commissary as applicable to food vendors.

9. The address of the approved commissary as applicable for food vendors. The commissary shall be subject to Zoning Clearance if located in the City of Woodland.

10. A commissary service plan detailing the hours in which the mobile vendor will take their conveyance to the commissary to be serviced each day, as applicable to food vendors.

11. The proposed greywater disposal location.

12. The address where the mobile vending conveyance will be parked and stored when not in use.

13. A description of the vendor type. If vendors are proposing to operate as stationary vendors, the additional requirements of Section 17.84.250 apply. If a mobile vendor proposes to operate one vendor conveyance as stationary and roaming, or as a mobile vendor and a sidewalk vendor, they shall apply for a Mobile Vendor Permit with a description of all proposed methods of operation.

14. A business operation plan, including vending areas and hours of operation.

15. The type of food, goods, and/or merchandise the mobile vendor will vend.

16. Food vendors must provide a description of methods for ensuring adequate sanitation and waste management, such as dishwashing, handwashing, grease removal and liquid waste disposal, food storage and preparation, and potable water supply, as applicable.

17. A Certificate of General Liability Insurance for vendors operating in the public right-of-way or public property. Must be provided in a form acceptable to the City Attorney, to be kept in force during the term of the permit. The insurance

must have a minimum of $100,000 coverage and include public liability and bodily insurance. The minimum coverage required may be increased if the operation includes open flame, high-risk potentially hazardous foods, or other risks at the discretion of the Director. The insurance policy must name the City of Woodland, its officials and employees, as additional insureds. The policy must be endorsed by the state that coverage may not be suspended, voided, cancelled, or reduced in coverage or limits without 30 days prior written notice to the City.

18. Proof of Worker’s Compensation insurance, as applicable.

19. Proof of vehicle registration with the California Department of Motor Vehicles and proof of an automobile insurance policy, as applicable.

20. Proof of a California Department of Tax and Fee Administration Seller’s Permit.

21. Any additional licenses from other State or local agencies to the extent required by law.

22. Any other reasonable information regarding the time, place, and manner of the proposed vending.

5.44.040 Permit Fee
A. The Mobile Vendor Permit fee is hereby established and imposed. The City Council shall establish by resolution the amount of the Mobile Vendor Permit fee, and any related penalties.

5.44.050 Permit Transferability
A. Mobile Vendor Permits are not transferable, except as specified in Section

17.84.250. Permit holders shall notify the City within 5 days of sale, transfer of ownership, or closure of the mobile vending business or operation.

5.44.060 Permit Issuance
A. Except as provided in this section, a Mobile Vendor Permit shall be issued by the Director upon receipt of a complete application and payment of the permit fee, as specified in this chapter, and after the Director has:

1. Either based on the application and/or a physical inspection of the mobile vending conveyance and operation, the Director determines that the mobile vendor complies with this code and applicable State and County laws and regulations; and

2. Determined that the business location and vehicle storage location, if within the

City, comply with applicable zoning regulations and other codes.

B. A Mobile Vendor Permit may be denied by the Director if the following findings are made:

1. The information submitted pursuant to Section 5.44.30 of this chapter is materially false or incomplete;

2. The application as proposed does not meet the requirements for mobile vendors, as specified in this chapter and Section 17.84.250, at the discretion of the Director;

3. Within 12 months of the date of application, the applicant, any registered owner of the vending conveyance, or any person with a financial interest in the business that operates the vending conveyance, has had his or her Mobile Vendor Permit revoked; or

4. A person with 10% or greater financial interest in the operation of the mobile vending business has been convicted of a crime, and the time for appeal has elapsed, irrespective of the entry of a subsequent order under Penal Code Section 1203.4; or has committed any act involving dishonesty, fraud, deceit, or moral turpitude with intent to substantially benefit him or herself, or another, or substantially injure another, or having the effect of substantially injuring another.

Provided, however, that the permit shall be denied upon any of the grounds specified in this subsection (B)(4) only if the Director finds that the crime or act is substantially related to the qualifications, functions or duties of a sidewalk vendor owner or owner of a business which operates vending vehicles or has substantial contact with minors. However, no person shall be denied a permit solely on the basis that he or she has been convicted of a felony if he or she has obtained a certificate of rehabilitation under Penal Code Section 4852.01 et seq., or that he or she has been convicted of a misdemeanor if he or she has met all applicable requirements of the criteria of rehabilitation developed to evaluate the rehabilitation of a person when considering a petition under Penal Code Section 4852.01 et seq.

5.44.070 Permit Expiration and Renewal
A. All Mobile Vendor Permits shall expire one year from their date of issuance. The corresponding City business license shall coincide and expire concurrently with the Mobile Vendor Permit. Applications for renewal shall be filed between 90 days and 30 days before their date of expiration.

B. If a timely and complete application for renewal is filed, the permit’s expiration shall

be stayed until a decision on the renewal application is issued. The Director shall either approve or deny the renewal of the permit within 30 calendar days of receipt of the complete application. The Community Development Director may extend the time for consideration of the application for up to an additional 30 calendar days upon written notice to the applicant. The failure of the Community Development Director to timely act shall constitute approval of the renewal of the permit.

C. Upon application for Mobile Vendor Permit renewal, an inspection of the mobile vending conveyance may be required at the discretion of the Director prior to renewal.

D. An inspection of the approved vending location, as applicable to stationary vendors as specified in Section 17.84.250 of the City of Woodland Zoning Ordinance, may be required at the discretion of the Director prior to renewal.

E. Applications for Mobile Vendor Permit renewal require the following:

1. Completed Mobile Vendor Permit Renewal Form.

2. Copy of current Yolo County Environmental Health permit, if applicable.

3. Verification of the vending location for stationary mobile vendors, as specified in Section 17.84.250.

F. Should a Mobile Vendor Permit expire, the vendor who was the permit holder shall be required to submit a new application for a Mobile Vendor Permit.

1. Stationary mobile vendors subject to the 13-permit limit shall be placed on the permit availability list as specified in Section 17.84.250.F of the City of Woodland Zoning Ordinance.

5.44.080 Location and Siting Requirements
A. Mobile vending is prohibited on properties that are vacant, unimproved, or stand- alone parking lots. A mobile vending conveyance may only be stopped or parked on surfaces paved with concrete, asphalt, or another impervious surface.

B. Mobile vending conveyances shall not be located in any emergency fire lane, drive aisle, or any other location that may interfere with access by emergency services and vehicular traffic.

C. Mobile vending conveyances shall not obstruct walkways, sidewalks, or other pathways.

D. Mobile vending conveyances shall not be placed on, and mobile vendors shall not stand on, areas improved with flowers, shrubs, street trees, or other landscaping.

E. Mobile vendors are prohibited on sites developed as a gas station or other vehicle service station.

F. Vending Prohibited Near Farmers’ Markets. Mobile vendors are prohibited within 600 feet of a permitted certified farmers’ market during the limited operating hours of that certified farmers’ market.

G. Vending Prohibited Near Swap Meets. Mobile vendors are prohibited within 600 feet of a permitted swap meet during the limited operating hours of that swap meet.

H. Vending Prohibited Near Temporary Special Events. Mobile vendors are prohibited within 600 feet of an area designed for a temporary special event for the limited duration of the Special Event Permit, as issued pursuant to Chapter

12.40 of the City of Woodland Municipal Code.

I. Mobile vendors must be located at least three hundred (300) feet apart.

J. Mobile vendors must be located at least 200 feet from existing brick-and-mortar restaurants, unless the mobile vendor is affiliated with the restaurant.

K. No mobile vendor shall vend in any of the following locations:

1. Within one hundred (100) feet of:
i. A police officer, firefighter, lifeguard, or emergency service personnel actively performing their duties or providing service to the public ii. A freeway onramp or freeway offramp

2. Within twenty-five (25) feet of:
i. Any traffic intersection
ii. Any driveway, entrance to a parking lot, or alley approach iii. A street corner, marked crosswalk, or curb return of any unmarked crosswalk
iv. A traffic signal, traffic signal controller, or emergency facility v. A fire hydrant or fire call box
vi. A curb painted white, yellow, green, blue, red, or signed for no parking
vii. A bus stop, bus shelter, or bus bench
viii. The entrance, exit, or emergency exit to a building, structure, or facility

3. Within fifteen (15) feet of:
i. An automated teller machine
L. Mobile Vending Conveyance Storage

1. Mobile vending conveyances must be stored at the approved commissary, as

applicable for food vendors. If the mobile vendor is not a food vendor or the commissary does not have parking capacity, the following storage locations may be considered, subject to approval by the Director:
i. Up to two (2) compact mobile food operations or other nonmotorized vending conveyances may be stored on a residential property if stored behind a fence line, inside a garage, or otherwise not visible from the public right-of-way. No other nuisance, odor, or noise shall be caused by the storage of a vending conveyance. A clear description of the storage location and proof of inspection and approval by the Yolo County Environmental Health Department must be provided with the Mobile Vendor Permit application for each conveyance.
ii. Mobile food facilities or other motorized vending facilities may be stored in commercial and industrial areas if screened or otherwise not visible from the public right-of-way, as approved by the Director.

5.44.090 Operation Requirements
A. A copy of the Mobile Vendor Permit and the required permit from the Yolo County Health Department, as applicable for food vendors, shall be always posted in a location that is clearly visible to patrons of the vendor and City staff.

B. Mobile vendors shall return to the approved commissary at least once daily to dispose of waste, clean, and service the facility, as applicable to food vendors. The mobile vendor may be required to keep a visit log recording the date and time of each visit may be required to be kept at the approved commissary, at the request of the Director.

C. Mobile vending conveyances shall park at the storage location approved by the City and Yolo County Environmental Health Department when not operating.

D. Mobile vendors and mobile vending conveyances shall not permanently alter the character or physical facilities of the property where they occur.

E. Mobile vending must be accessory to a primary use on any site.

F. Roaming mobile vendors shall not be stopped in one location or on one property for over 30 minutes. Motorized mobile vending conveyances operating in the public right-of-way must move continuously, stopping only to complete transactions with customers.

G. Roaming mobile vending conveyances must be legally parked when temporarily stopped to complete a transaction with customers.

H. If a mobile vendor is located in a parking lot, the minimum number of on-site parking spaces pursuant to Section 17.68.030 must be available, unless otherwise

approved by the Director.

I. Mobile vendors shall not have any site furniture, including chairs, tables, shade structures, or other structures outside of the mobile vending conveyance, unless otherwise approved by the Director.

J. Mobile vendors must keep the vending area clean of litter or debris. Prior to leaving any vending location, the mobile vendor shall pick up, remove, and dispose of any trash or refuse generated by the vending operation or the vendor’s customers within a 15-foot radius of the vending location.

K. Mobile vendors shall provide trash receptacles for customer use on the site. Trash receptacles shall be emptied and removed prior to the closure of the mobile vending conveyance.

L. Vendors shall immediately clean up any food, grease, or other fluid or item related to vending activities that falls outside of the vending conveyance. Any waste and wastewater must be disposed of at the approved commissary.

M. All food, goods, and merchandise must be stored inside or affixed to the mobile vending conveyance or carried by the vendor.

N. No vendor shall outcry, ring bells, play chimes, play an amplified music system, or make any other noise prohibited in Section 9.28.090.

O. Mobile vending conveyances must be fully self-contained, and may not attach or use water lines, electrical lines, or gas lines.

P. Mobile vendors may not use any electrical outlet owned by the City or any other person. Power cords or extension cords across the sidewalk, any public right-of- way, parking lot, or pathway are prohibited.

Q. Operations shall only be conducted from a vehicle or conveyance consistent with state law and Yolo County Health Department approvals. Mobile vendors shall not directly vend food, goods, or merchandise from a car or personal vehicle that does not have the primary purpose of vending.

R. Mobile vendors shall not vend to any person traveling in a motor vehicle along a public roadway.

S. Vendors must organize customer queuing in a manner that does not interfere with pedestrian safety or the flow of traffic.

T. The vendor shall not utilize any equipment or methods that constitute a fire

hazard, as determined by the Fire Marshal.

U. Prohibited Sales: Mobile vendors shall not sell or offer any of the following:

1. Alcohol, cannabis, tobacco, or pharmaceutical products, products that contain nicotine, any product or device used to smoke/vape nicotine or cannabis;

2. Fireworks;

3. Adult-oriented materials;

4. Any weapons, including knives, guns, explosive devices, or BB devices or imitation firearms;

5. Live animals, wildlife, fish, fowl, or insects;

6. Any type of rental activity, including the rental of any goods and services; and

7. Automobile and vehicle services except car washing and windshield repair conducted in compliance with applicable stormwater control requirements.

5.44.100 Violations; Penalties
A. The City hereby declares that mobile vending conveyances that are not in compliance with the provisions of this Section or Section 17.84.250 are a detriment to the public health, safety, and general welfare and are a public nuisance as defined in Chapter 9.04 (Nuisances) of the City of Woodland Municipal Code. In addition to any other remedy allowed by law or penalties described in this section, any person who violate a provision of this chapter is subject to administrative citation pursuant to Chapter 9.20.

B. A violation of this Chapter and/or Section 17.84.250 by a mobile vendor that has a valid Mobile Vendor Permit from the City is punishable by the following:

1. A code violation notice upon first violation.

2. A fine of two-hundred and fifty dollars ($250.00) for a second violation or any subsequent violation.

3. Permit suspension or revocation subject to an administrative hearing held by the Community Development Director for the third or any subsequent violation.

C. A person engaged in mobile vending without a Mobile Vendor Permit is punishable by an administrative fine in the following amounts;

1. An administrative fine of five hundred dollars ($500.00) for the first violation and any subsequent violation.

D. Should a mobile vendor without a Mobile Vendor Permit be operating on private property within the City of Woodland, the property owner is punishable by an administrative fine in the following amounts:

1. An administrative fine of two hundred and fifty dollars ($250.00) for the first violation and any subsequent violation.

E. No Mobile Vendor Permit shall be suspended or revoked until a hearing is held by the Director. Written notice of the hearing shall be sent to the permitholder. Such notice shall contain a brief statement of the grounds to be relied upon for revoking or suspending such permit. Notice may be given either by personal delivery to the persons to be notified, or by depositing the notice in the U.S. mail in a sealed envelope, postage prepaid, addressed to the persons to be notified at the address appearing in the Mobile Vendor Permit. An additional notice shall be sent to the permitholder following the final determination.

F. Upon the Director's suspension or revocation of any permit pursuant to this section, the permit shall be null and void.

5.44.110 Appeals
A. Any applicant or permittee aggrieved by a decision of the Community Development Director in denying, suspending, modifying or revoking a permit, or imposing conditions on the issuance of a permit or permit renewal, may appeal the decision to the City Council in accordance with the procedures set forth in this section.

B. Any applicant or permittee who desires to appeal a decision of the Community Development Director, may appeal the decision by submitting a written appeal to the City Clerk within 10 calendar days from the date of service of the notice of denial, suspension, modification, revocation, or conditioned approval or renewal. The written appeal shall contain:

1. A brief statement in ordinary and concise language of the specific decision or condition protested, together with any material facts claimed to support the contentions of the appellant;

2. A brief statement in ordinary and concise language of the relief sought, and the reasons why it is claimed the protested action should be reversed or otherwise set aside;

3. The signatures of all parties named as appellants and their official mailing addresses; and

4. The verification (by declaration under penalty of perjury) of at least one appellant as to the truth of the matters stated in the appeal.

C. Upon receipt of a timely filed appeal, the City Clerk shall cause the matter to be sent for hearing before the City Council within 30 calendar days from the date of receipt of the notice of appeal, giving the appellant not less than 10 calendar days' notice in writing of the time and place for hearing.

D. Failure of any person to timely file an appeal in accordance with the provisions of this section shall constitute an irrevocable waiver of the right to an administrative hearing and a final adjudication of the notice and decision, or any portion thereof.

E. Only those matters or issues specifically raised by the appellant in the appeal notice shall be considered in the hearing of the appeal.

F. The mobile vendor shall cease operations during the pendency of any appeal.

G. The provisions of the Administrative Procedure Act (commencing with Section 11500 of the Government Code of the State) shall not be applicable to such a hearing, nor shall formal rules of evidence in civil or criminal justice proceedings be so applicable.

H. The City Council shall by resolution from time to time establish a fee for the filing of appeals. Such fee shall be for the sole purpose of defraying costs incurred for the administration of appeals. The fee for an appeal shall be paid at the time of and with the filing of an appeal. No appeal shall be deemed valid unless the prescribed fee has been paid.

5.44.120 Hearings – Appeals
A. At the time set for hearing, the City Council shall proceed to hear the testimony of the Community Development Director, the appellant, and other competent persons, including members of the public, respecting those matters or issues specifically raised by the appellant in the notice of appeal.

B. The proceedings at the hearing shall be electronically recorded. Either party may provide a certified shorthand reporter to maintain a record of the proceedings at the party's own expense.

C. The City Council may, upon request of the appellant or upon request of the City, grant continuances from time to time for good cause shown, or upon his or her own motion.

D. Hearings need not be conducted according to the technical rules relating to evidence and witnesses.

E. Oral evidence shall be taken only upon oath or affirmation.

F. Any relevant evidence shall be admitted if it is the sort of evidence on which responsible persons are accustomed to rely in the conduct of serious affairs, regardless of the existence of any common law or statutory rule which might make improper the admission of the evidence over objection in civil actions.

G. The City Council has discretion to exclude evidence if its probative value is substantially outweighed by the probability that its admission will necessitate

undue consumption of time.

H. Hearsay evidence may be used for the purpose of supplementing or explaining other evidence but over timely objection shall not be sufficient in itself to support a finding unless it would be admissible over objection in civil actions. An objection is timely if made before submission of the case or on reconsideration.

I. Each party shall have these rights, among others:

1. To call and examine witnesses on any matter relevant to the issues of the hearing;

2. To introduce documentary and physical evidence;

3. To cross-examine opposing witnesses on any matter relevant to the issues of the hearing;

4. To impeach any witness regardless of which party first called the witness to testify;

5. To rebut the evidence presented against the party; and

6. To represent him, her, or itself or to be represented by anyone of his, her, or its choice who is lawfully permitted to do so.

J. In reaching a decision, official notice may be taken, either before or after submission of the case for decision, of any fact that may be judicially noticed by the courts of this State or that may appear in any of the official records of the City or any of its departments.

5.44.130 Forms, contents, finality of decision of appeals A. If it is shown, by a preponderance of the evidence, that one or more bases exist to deny, suspend, modify, or revoke the permit, the City Council shall affirm the Community Development Director's decision to deny, suspend, modify, revoke or condition the permit.

B. The City Council’s determination of the appeal shall be final.

C. The final decision shall inform the appellant that the decision is a final decision and that the time for judicial review is governed by California Code of Civil Procedure Section 1094.6. Copies of the decision shall be delivered to the appellant personally or sent by certified mail to the address shown on the appeal within 10 business days following the conclusion of the hearing.

ORDINANCE NO.

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WOODLAND REPEALING AND REPLACING SECTION 17.84.250 OF WOODLAND MUNICIPAL CODE TITLE 17 ZONING ORDINANCE RELATING TO MOBILE VENDING AND

FOOD PREPARATION
WHEREAS, the California Constitution delegates police powers which give the city authority to enact laws which promote the public health, safety, and general welfare of its citizens, including regulation of mobile vending on both public and private property; and WHEREAS, Senate Bill 972 was signed by Governor Gavin Newsom on September 22, 2022, defining compact mobile food vendor (“CMFO”), a type of nonmotorized mobile vendor not fully addressed or reflected in the permit limit in Chapter 10.20 of the Woodland Municipal Code (“WMC”); and
WHEREAS, on June 18, 2024, the City Council adopted Ordinance No. 1722, a Comprehensive Zoning Code Update Section including 17.84.250 relating to mobile vendors on private property; and
WHEREAS, Section 17.84.250 was found to have language regarding mobile vendor requirements created inconsistencies with state legislation and the mobile vendor ordinance in the WMC; and
WHEREAS, land uses related to mobile vending, including commissary kitchens and food truck hubs, are not directly addressed in the Title 17 Zoning Ordinance; and WHEREAS, this ordinance (“Ordinance”) repeals and replaces Section 17.84.250 of the WMC to supplement the requirements for mobile vendors in Chapter 5.44 for stationary mobile vendors on private property, vendors affiliated with local brick-and-mortar restaurants, food truck hubs, and food preparation uses such as commissaries; and WHEREAS, on November 21, 2024, the Planning Commission conducted a duly noticed public hearing to consider the staff report, recommendations by staff, and public testimony concerning the Ordinance. Following the public hearing, the Planning Commission voted to forward the Ordinance to the City Council with a recommendation in favor of its adoption; and
WHEREAS, on December 5, 2024, the City gave public notice of a City Council public hearing to be held to consider this Ordinance by advertisement in a newspaper of general circulation; and
WHEREAS, on December 17, 2024, the City Council conducted a duly noticed public hearing to consider the Ordinance, including: (1) the public testimony and agenda reports prepared in connection with the Ordinance; (2) the policy considerations discussed therein; and (3) the consideration and recommendation of the Planning Commission; and

WHEREAS, all legal prerequisites to the adoption of the Ordinance have occurred.

NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Woodland does hereby ordain as follows:

SECTION 1. Incorporation of Recitals. The recitals above are true and correct and are hereby adopted as findings as if fully set forth herein.

SECTION 2. CEQA. The City Council finds that adoption of this Ordinance is exempt from the California Environmental Quality Act (“CEQA”) pursuant to Section 15358 (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) of the CEQA Guidelines, California Code of Regulations, Title 14, Division 6, Chapter 3 because it has no potential for resulting in physical change to the environment, directly or indirectly. Moreover, the City Council finds that this Ordinance is also exempt under CEQA pursuant to Guidelines Section 15061(b)(3) (there exists no possibility that the activity will have a significant adverse effect on the environment) because this Ordinance will not cause a change in any of the physical conditions within the area affected.

SECTION 3. Repeal and Replace. Section 17.84.250 of the Title 17 Zoning Ordinance is hereby repealed in its entirety and replaced to read in full as set forth in the attached Exhibit “A,” incorporated by this reference.

SECTION 4. Severability. If any provision or clause of this ordinance or any application of it to any person, firm, organization, partnership or corporation is held invalid, such invalidity shall not affect other provisions of this ordinance which can be given effect without the invalid provision or application. To this end, the provisions of this ordinance are declared to be severable.

SECTION 5. Effective Date and Notice. This ordinance shall take effect thirty (30) days after its adoption and, within fifteen (15) days after its passage, shall be published at least once in a newspaper of general circulation published and circulated within the City of Woodland.

INTRODUCED at a regular meeting of the City Council of the City of Woodland, California on the 17 th day of December 2024, and PASSED, APPROVED, AND ADOPTED by the City Council of the City of Woodland at a regular meeting held on the ____ day of _______, 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Rich Lansburgh, Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ______________________________ Sarah Lansburgh, CMC, City Clerk Ethan Walsh, City Attorney

EXHIBIT A
[Insert Exhibit A – Section 17.84.250 Mobile Vending and Food Preparation]

17.84.250 Mobile Vending and Food Preparation
A. Definitions
“Compact mobile food operation” means a mobile food facility that operates from an individual or from a pushcart, stand, display, pedal-driven cart, wagon, showcase, rack, or other nonmotorized conveyance;
“Commissary” means a food facility that services mobile food facilities, compact mobile food operations, or vending machines where any of the following occur: (a) Food, containers, or supplies are stored. (b) Food is prepared or prepackaged for sale or service at other locations. (c) Utensils are cleaned. (d) Liquid and solid wastes are disposed, or potable water is obtained;
“Stationary mobile vendor” means a mobile vendor who vends from a fixed location on private property;
“Mobile food facility” means any vehicle or trailer used in conjunction with a commissary or other permanent food facility upon which food is sold or distributed at retail. “Mobile food facility” does not include a “transporter” used to transport packaged food from a food facility, or other approved source to the consumer; and “Mobile vending conveyance” means any vehicle, trailer, cart, stand, wagon, or other motorized or nonmotorized, moveable facility used for vending food or non-food merchandise.

B. Permits Required

1. Stationary mobile vendors operating on private property shall be subject to the provisions of this section, in addition to the requirements of Chapter 5.44 of the City of Woodland Municipal Code, including, but not limited to, the requirement for a Mobile Vendor Permit.

2. The maximum number of Mobile Vendor Permits issued for stationary mobile food facilities or other motorized mobile vending conveyances shall be 13, except as described in subsection C(1).
i. Should all 13 permits for stationary mobile food facilities or other motorized mobile vending conveyances be filled, the Director shall place subsequent applicants that meet City requirements on a permit availability list and shall notify the applicant of this decision and provide him or her with general information regarding the permit availability list. In the event a Mobile Vendor Permit becomes available, the Director shall notify the applicant who has been on the permit availability list the longest and allow him or her a reasonable time to provide the Director with any information necessary to ensure the application is current and otherwise complies with this code. If the applicant does so, he or she shall receive the Mobile Vendor Permit. In the event the applicant does not, the Director shall remove that applicant from the permit availability list and repeat the process until a permit has been issued or all the applicants on

the permit availability list have been notified.

C. Mobile Food Facilities for Local Brick-and-Mortar Restaurants

1. Each legally established restaurant located in a brick-and-mortar location may have one mobile vending conveyance that is owned by the restaurant owner(s), under the same business license, and that substantially has the same business name as the restaurant. Such mobile vending facilities will not be subject to the 13-permit limit on stationary motorized mobile vending facilities allowed in the City jurisdiction.

2. Restaurants that wish to serve as a commissary for more than one mobile vendor must obtain approval by the Community Development Department and the Public Works Department. Any additional stationary mobile food facilities affiliated with an existing restaurant beyond one will be subject to the 13-permit limit per subsection B(2).

3. The affiliated restaurant must be approved by Yolo County Environmental Health and the City as the commissary for the mobile food facility.

D. Sale or transfer of mobile vending conveyance

1. In the event that a Mobile Vendor Permit holder for a stationary mobile food facility or other motorized vending conveyance subject to the 13- permit limit sells or otherwise transfers the mobile vendor vehicle to a bona fide purchaser for value, such bona fide purchaser for value may continue to operate the mobile vending conveyance in the same location previously approved through the stationary Mobile Vendor Permit within the City provided the purchaser first complies with all of the provisions and requirements of this section and Chapter 5.44 of the City of Woodland Municipal Code, including having applied for and obtained all required licenses and permits.

2. Within five days of any mobile vendor conveyance sale or transfer, the seller shall notify the City of the sale or transfer and shall provide proof of the sale or transfer as may be required by the City.

3. A bona fide purchaser of a mobile vendor conveyance previously approved through a Mobile Vendor Permit subject to the 13-permit limit on stationary motorized mobile vendors shall provide all necessary updated application documents and information within ninety (90) days of the original owner ceasing operations. A bona fide purchaser pursuant to this section shall not be placed on the permit availability list when applying for a stationary Mobile Vendor Permit to replace the permit of the previous permittee for the purchased vehicle.

E. Application Requirements. In addition to the Mobile Vendor Permit application requirements outlined in Chapter 5.44 of the Woodland Municipal Code, the following will be required for review for mobile vendors subject to this section:

1. Site plan including the parking location address, existing site conditions, major cross streets, and the proposed operation location.

2. The private property owner's written authorization to operate and vend on the private property. The written authorization shall describe the approved location and operation schedule

3. Any other reasonable information regarding time, place, and manner of proposed vending.

F. Permit Expiration and Renewal. Mobile Vendor Permits for stationary mobile vendors subject to this section shall be subject to the following, in addition to Section 5.44.070 of the City of Woodland Municipal Code:

1. Should a Mobile Vendor Permit subject to the 13-permit limit for stationary mobile vendors expire, the vendor must reapply for a Mobile Vendor Permit. If there are no permits available due to the 13-permit limit for stationary mobile vendors, the vendor will be placed on the permit availability list, as described in subsection B(2)(i).

G. Location and Siting Requirements. In addition to the location and siting requirements in Section 5.44.080 of the City of Woodland Municipal Code, the following will be required for mobile vendors subject to this section:

1. Stationary mobile vending facilities may be permitted, subject to the requirements of this Code including all applicable operating standards and granting of a Mobile Vendor Permit as provided in Chapter 5.44, in the Corridor Mixed Use-West Main (CMU-WM), Corridor Mixed Use- East (CMU-E), Corridor Mixed Use-Kentucky (CMU-K), Corridor Mixed Use- Flex (CMU-F), Community Commercial Mixed Use (CCMU), Regional Commercial-Flex (RC-F), Regional Commercial (RC), and Industrial Flex (IF) zones.

2. Stationary mobile vendors are prohibited in residential areas in the City and within one hundred (100) feet of properties zoned Residential Low (R-L), Residential Low-Medium (R-LM), Residential Medium (R-M), and Residential High (R-H).

3. Stationary mobile vendors must be accessory to a primary permitted use that has a valid business license on the same lot as their approved location.

4. No more than one stationary mobile vendor shall be allowed per lot, except as allowed in Section 17.84.250 or otherwise approved by the Community Development Director.

5. Adequate access, drainage, sanitation, and other necessary facilities must be provided on the proposed site in a safe and secure matter. The City’s Traffic Engineer and Fire Marshall shall review and approve each location prior to operation.

H. Mobile Vending Conveyance Storage. In addition to the storage requirements detailed in subsection 5.44.080.J of the City of Woodland Municipal Code, the following shall apply to mobile vendors subject to this section:

1. The approved vending location may be approved as an overnight storage location

for stationary mobile vendors, if the permit holder provides verification that the vending conveyance is serviced at the approved commissary daily, subject to the discretion of the Community Development Director.

I. Operating Standards. In addition to the operation requirements detailed in Section

5.44.090 of the City of Woodland Municipal Code, the following will be required for mobile vendors subject to this section:

1. Stationary mobile vendors must have access to approved restroom facilities within 200 feet of the vending site. Restroom facilities must be easily accessible to the food handlers and be supplied with hot water, soap, and towel dispensers. The restroom facility must be listed in the Restroom Agreement on file with the Yolo County Environmental Health Division.

J. Mobile Vending Conveyance Design Standards

1. Signage must be professional and readable. The use of prohibited or unpermitted signs for mobile vendors is not allowed.

2. No freestanding or banner signs shall be displayed.

3. Mobile vendors shall not have any site furniture, including chairs, tables, shade structures, or other structures outside of the mobile vending conveyance, unless otherwise approved by the Director.

4. Mobile vending conveyances must be self-contained, including any signage, fuel, cooking equipment, shading, and heating and cooling equipment.

5. Mobile vending conveyances must be functioning and operable.

K. Food Preparation and Commissary Requirements

1. Stationary mobile food facilities must have an approved commissary that is located in the City of Woodland jurisdiction.

2. Existing restaurants may act as commissaries for no more than two mobile food facilities or compact mobile food operations at any time, subject to approval by the Community Development Department Director, the Public Works Department, and by the Yolo County Environmental Health Division.

3. A business that is a commissary for mobile food facilities and/or compact mobile food operations must be in a zone where the food preparation use is permitted.

4. No stand-alone food preparation uses shall be allowed in the Downtown Core (DX-1) zone facing Main Street. Any commissary or other food preparation use must be accessory to the primary use, such as a customer facing restaurant.

5. The Public Works Department must approve the commissary location and determine that the site has sufficient capacity to support the mobile vendor prior to permit application approval.

6. The food preparation use may require site upgrades or increased servicing at cost

to the business and/or property owner to support multiple mobile food facilities, catering operations, or other food production operations.

7. The commissary must provide facilities for preparation and packaging of food, potable water supply, liquid waste disposal facilities, waste grease removal, refrigerated/frozen food storage, dry food storage, utensil storage, electrical hook-up, ware washing, restrooms, and truck/cart cleaning, as specified by the Yolo County Environmental Health Department Director.

8. Overnight parking for mobile food facilities or compact mobile food operations must be provided by the commissary, unless an alternative location for the parking of each mobile vendor or sidewalk vendor utilizing the commissary is approved by the Community Development Director.

9. Any stationary mobile vendor with a Mobile Vendor Permit previously approved by the City prior to the effective date of the ordinance codified in this section shall be entitled to a ninety (90) day period to find a new commissary if the vendor’s existing commissary does not comply with the requirements of this section. At the expiration of the ninety (90) day period, existing vendors shall be subject to the same commissary requirements as new vendors.

L. Permanent Food Truck Hub. A food-court style vendor hub, where multiple stationary mobile food facilities are located may be considered in non-residential zones, subject to a Zoning Administrator Permit at the discretion of the Community Development Director.

1. Food truck hubs shall require permanent infrastructure including dining areas, restrooms, service areas for the vending vehicles, lighting, and landscaping.

ORDINANCE NO. ______

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WOODLAND ADOPTING CHAPTER 8.32 INTO THE WOODLAND MUNICIPAL CODE RELATING

TO THE ADOPTION BY REFERENCE OF THE FOOD HANDLING CHAPTER OF

THE YOLO COUNTY CODE
WHEREAS, the California Government Code Sections 500022.9 allows cities to enact ordinances which adopt by reference county ordinances; and WHEREAS, Chapter 3 of Title 6 of the Yolo County Code, entitled “Food Handling” includes the permitting requirements for food facilities; and WHEREAS, the Yolo County Environmental Health Division implements the permitting process as described in Chapter 3 of Title 6 of the Yolo County Code to protect public health and food safety; and
WHEREAS, the City intends to collaborate with the Yolo County Environmental Health Division in the enforcement of health permitting for food facilities within Woodland; and WHEREAS, this ordinance (“Ordinance”) adopts Chapter 8.32 into the Woodland Municipal Code, which adopts by reference Chapter 3 of Title 6 of the Yolo County Code; and WHEREAS, on November 21, 2024, the Planning Commission conducted a duly noticed public hearing to consider the staff report, recommendations by staff, and public testimony concerning the Ordinance. Following the public hearing, the Planning Commission voted to forward the Ordinance to the City Council with a recommendation in favor of its adoption; and WHEREAS, on December 5, 2024, the City gave public notice of a City Council public hearing to be held to consider this Ordinance by advertisement in a newspaper of general circulation; and
WHEREAS, on December 17, 2024, the City Council conducted a duly noticed public hearing to consider the Ordinance, including: (1) the public testimony and agenda reports prepared in connection with the Ordinance; (2) the policy considerations discussed therein; and (3) the consideration and recommendation of the Planning Commission; and WHEREAS, all legal prerequisites to the adoption of the Ordinance have occurred.

NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Woodland does hereby ordain as follows:

SECTION 1. Incorporation of Recitals. The recitals above are true and correct and are hereby adopted as findings as if fully set forth herein.

SECTION 2. CEQA. The City Council finds that adoption of this Ordinance is exempt

from the California Environmental Quality Act (“CEQA”) pursuant to Section 15358 (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) of the CEQA Guidelines, California Code of Regulations, Title 14, Division 6, Chapter 3 because it has no potential for resulting in physical change to the environment, directly or indirectly. Moreover, the City Council finds that this Ordinance is also exempt under CEQA pursuant to Guidelines Section 15061(b)(3) (there exists no possibility that the activity will have a significant adverse effect on the environment) because this Ordinance will not cause a change in any of the physical conditions within the area affected.

SECTION 3. Code Adoption. Chapter 8.32 of the Woodland Municipal Code is hereby adopted to read in full as set forth in the attached Exhibit “A,” incorporated by this reference.

SECTION 4. Severability. If any provision or clause of this ordinance or any application of it to any person, firm, organization, partnership or corporation is held invalid, such invalidity shall not affect other provisions of this ordinance which can be given effect without the invalid provision or application. To this end, the provisions of this ordinance are declared to be severable.

SECTION 5. Effective Date and Notice. This ordinance shall take effect thirty (30) days after its adoption and, within fifteen (15) days after its passage, shall be published at least once in a newspaper of general circulation published and circulated within the City of Woodland.

INTRODUCED at a regular meeting of the City Council of the City of Woodland, California on the 17th day of December, 2024, and PASSED, APPROVED, AND ADOPTED by the City Council of the City of Woodland at a regular meeting held on the ____ day of ________, 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Rich Lansburgh, Mayor
ATTEST: APPROVED AS TO FORM:
____________________________ ______________________________ Sarah Lansburgh, CMC, City Clerk Ethan Walsh, City Attorney

EXHIBIT A
[Insert Exhibit A – Chapter 8.32 Food Handling]

8.32 Food Handling

8.32.010 Yolo County Code Adoption
A. The City adopts by reference, and makes a part of this Chapter, Yolo County Code Chapter 3 of Title 6, entitled "Food Handling,” except as amended in this chapter.

B. Amendments to Yolo County Code

1. Section 6-3.01 Definitions, is amended to read as follows:

For the purposes of this chapter, unless otherwise apparent from the context, certain words and phrases used in this chapter are defined as follows:
(a) "Director of Environmental Health" shall mean the Director of the Yolo County Environmental Health Division or his/her designated employee. (b) "Employee" shall mean any person who is engaged in the handling, preparation, packaging, or serving of food or drink, or in the handling of utensils used in the preparation, packaging, or serving of food or drink, or who is employed, with or without pay, at any time in any room in which food or drink is prepared, packaged, or served. (c) “Food Facility” shall mean an operation that stores, prepares, packages, serves, vends, or otherwise provides food for human consumption at the retail level as more fully defined in the California Health and Safety Code, Sections 113789 and 113831. (d) “Operator” shall mean every person, owner, or agent conducting the business of a Food Facility.
(e) “Person” shall mean the property owner, business owner, operator, or any person who engages in, enables, allows, permits, or otherwise sponsors the operation of a Food Facility. (f) “Placard” shall mean a color-coded placard that describes the compliance status of the food facility at the most recent Routine Inspection or Re-Inspection. The color green shall be the primary color used for a “PASS” placard. The color yellow shall be the primary color used to a “CONDITIONAL PASS” placard. The color red shall be the primary color for the “CLOSED” placard.
(g) “Re-Inspection” shall mean an inspection of any food facility by the Director of Environmental Health to determine compliance with an inspection report following a Routine Inspection, or any interim inspection conducted to determine compliance with specific regulations or legal requirements.
(h) “Routine Inspection” shall mean an inspection of any food facility by the Director of Environmental Health to determine compliance with all applicable federal, state, and local laws and regulations pertaining to the protection of public health.

2. Section 6-3.02 Permits, is amended to read as follows:

It shall be unlawful for any Person to open, operate, or maintain a food facility without first obtaining a business license from the City of Woodland and a permit from the Yolo County Director of Environmental Health.

RESOLUTION NO. ______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

APPROVING PERMIT FEES AND ANNUAL RENEWAL FEES FOR SIDEWALK

VENDOR PERMITS AND MOBILE VENDOR PERMITS
WHEREAS, on December 17, 2024, the City Council adopted an Ordinance adopting Chapter 5.40 and an Ordinance repealing Chapter 10.20 and adopting Chapter 5.44 in the Woodland Municipal Code (“WMC”) increasing requirements for Mobile Vendor Permits and creating a new Sidewalk Vendor Permit; and
WHEREAS, the previous mobile vendor ordinance under Chapter 10.20 included a Mobile Vendor Permit with no associated fees; and
WHEREAS, the Sidewalk Vendor Permits and Mobile Vendor Permits will improve oversight of sidewalk vendors and mobile vendors and enforcement of requirements; and WHEREAS, the permit fee amounts were compared to jurisdictions in the Sacramento area with similar vendor permit types; and
WHEREAS, the fee amounts were selected to not create an undue burden on small business entrepreneurs who participate in sidewalk vending and mobile vending; and WHEREAS, the permit fees and renewal fees are intended to partially recover the costs incurred by the Community Development Department during the permit process; and WHEREAS, the State of California provides that regulatory fees and services may recover costs associated with such services; and
WHEREAS, the City desires to provide a grace period of approximately six months prior to enacting the new fees, and therefore recommends an effective date of July 1, 2025 for implementation of the fees.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Woodland that the permit fees for Sidewalk Vendor Permits and Mobile Vendor Permits, attached hereto as Exhibit “A” and incorporated herein by this reference, are hereby approved and adopted. The updated Fee Schedule as approved shall be effective on July 1, 2025.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Woodland at a regular meeting held on the 17th day of December, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Tom Stallard, Mayor Pro Tempore
ATTEST: APPROVED AS TO FORM:
_____________________________ ______________________________ Sarah Lansburgh, CMC, City Clerk Andreas Booher, City Attorney

EXHIBIT A
Sidewalk Vendor and Mobile Vendor Permit Fees
Permit Type Permit Application Fee Annual Renewal Fee
Sidewalk Vendor Permit $100 $50
Mobile Vendor Permit –
Compact Mobile Food Operation
$100 $50
Mobile Vendor Permit –
Motorized Mobile Food Facility
$300 $50

Mobile Vendor Types
Public Property Private Property
Stationary
Sidewalk Vendors
CMFOs in a fixed
location on public
property.

Roaming
Sidewalk Vendors
CMFOs moving
continuously on
public property.

Roaming Mobile
Food Facility
Motorized vendors
moving continuously
in the public right-
of-way.

Roaming Mobile
Vendors
Vendors that do not
stop on private
property for more
than 30 minutes.

Stationary Mobile
Food Facilities
Motorized vendors
in a fixed location.

Stationary CMFOs
CMFOs that operate
in a fixed location on
private property.

Unpermitted
Vendors
Multiple pieces of
equipment and
temporary shade
structures.
*Vendors for events are regulated separately under the Special Events Permits or Temporary Use Permits

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: December 17, 2024
ITEM #: H.19
SUBJECT: WM Update & Annual Rate Adjustment

Recommendation for Action: Staff recommends that the City Council approve Resolution No. _____, to 1) Receive a Waste Management update and the 2025 rate adjustment information; 2) Accept it as complete and adequate; and 3) Deem the proposed 2025 rate adjustments approved.

Staff Contact:

Rosie Ledesma, Environmental Resources Program Manager, (530) 661-2059, [email protected]

Fiscal Impact:

Waste Management (WM) provides a 15% franchise fee to the City. If the customer base remains similar to the current customer base, the 2025 rate adjustment would result in an increase of approximately $60,000- $70,000 in franchise fees in calendar year 2025.

Background:

WM provides collection and disposal of trash, recyclables, and organic waste, and street sweeping services for the City of Woodland pursuant to the terms of the amended franchise agreement between the City and WM dated July 1, 2011. With regard to rate adjustments, the agreement allows WM to (1) increase its service rates in accordance with changes in the U.S. City Average Consumer Price Index (CPI) for All Urban Consumers in the most recent 12-month period for which data are available, up to a maximum of 5%, and (2) incorporate any increase in landfill disposal fees above the previous year’s disposal fees. The base rates may be adjusted each year by these amounts.

Yolo County operates the landfill and adjusts the landfill disposal fees each July 1. Because landfill fees go into effect six months before the WM rates are adjusted, the agreement allows WM to recover the increased disposal fees paid by the company during the preceding July-December period through an additional adjustment to the customer rates. These adjustments are not factored into the base rate that is used to calculate subsequent years’ rate adjustments.

According to the franchise agreement, provided that adequate supporting information has been submitted by the company, any requested CPI adjustment and landfill pass-through increases shall be deemed approved and shall take effect on the following January 1, and the City Council shall not deny a requested disposal fee adjustment unless it finds that WM has not provided adequate supporting information.

Discussion:

In accordance with the terms of the franchise agreement, WM submitted a request to implement an annual adjustment to its customer rates, effective January 1, 2025. The 2025 rate request includes a 2.53% CPI increase for the 12-month period ending August 2024 and the following increases for each commodity:

Annual Adjustment 2023-24 Rate 2024-25 Rate Percent Increase Waste disposal fee $62.77/ton $64.54/ton 2.82%
Organics/GW disposal
fee
$79.50/ton $82.49/ton 3.76%
C&D disposal fee $80.00/ton $84.00/ton 5.00%

The landfill increases are applied only to the disposal portion of the applicable rates and only by the amount that exceeds the CPI increase, which is calculated as the final disposal fee increase, or decrease in the event that the CPI is higher than the disposal increase, which was the case in all three commodities this year.

Customer Impacts:

These adjustments will raise the rates for an average Woodland household by $1.07 per month, from $39.66 to $40.73 per month. Charges for commercial waste services will generally increase by about 2.8% over the commercial customer rates for 2024, depending on container size and frequency of service. Charges for Construction & Demolition (C&D) roll-off containers will increase by $18 to $46 per load, with an average of

3.2% increase for all roll-off containers.

Staff reviewed the documentation provided by WM and found all the calculations to be appropriate and the documentation to be adequate for the 2025 annual rate adjustment.

Conclusion:

Staff recommends that the City Council approve Resolution No. _____, to 1) Receive a Waste Management update and the 2025 rate adjustment information; 2) Accept it as complete and adequate; and 3) Deem the proposed 2025 rate adjustments approved.

Prepared by: Rosie Ledesma, Environmental Resources Program Manager

Attachments:

1. Proposed Resolution - WM Annual Rate Adjustment 2025

2. Woodland City of Rate Adj Eff 1-1-25

RESOLUTION NO. ______

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND TO APPROVE THE REQUEST FOR THE 2025 ANNUAL RATE ADJUSTMENT BY WASTE MANAGEMENT

WHEREAS, the Legislature of the State of California, by enactment of California Public Resources Code Sections 40000 et seq. and California Public Resources Code Section 49300, declares that it is within the public interest to authorize and require local agencies to make adequate provision for Solid Waste handling within their jurisdictions; and
WHEREAS, the Council has determined that the public health, safety and well -being of its residents requires that Solid Waste collection and disposal, including, but not limited to, the frequency of collection, the means of collection and the transportation, scope, c harges and fees, location, and extent of such services, be provided by an exclusive contract; and WHEREAS, Waste Management provides collection and disposal of trash, recyclables, and organic waste, and street sweeping services for the City of Woodland pursuant to the terms of the amended franchise agreement between the City and Waste Management dated July 1, 2011; and WHEREAS, the agreement allows Waste Management to (1) increase its service rates in accordance with changes in the U.S. City Average Consumer Price Index (CPI) up to a maximum of 5%, and (2) incorporate any increase in landfill disposal fees above the previous year’s disposal fees; and WHEREAS, Waste Management has provided appropriate supporting documentation to support its request.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Woodland:

SECTION 1. The City Council hereby receives the Waste Management 2025 rate adjustment information.

SECTION 2. The City Council hereby accepts it as complete and adequate.

SECTION 3. The City Council hereby deems the proposed 2025 rate adjustment approved.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Woodland this 17th day of December 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_________________________________
Tom Stallard, Mayor Pro Tempore

ATTEST: APPROVED AS TO FORM:

____________________________ _________________________________ Sarah Lansburgh, CMC, City Clerk Andreas Booher, City Attorney

Waste Management of Woodland CPI % Change 2.53% A
City of Woodland
Residential Rate Adjustment Effective 1/1/2025 MSW Disposal Increase0.29% B1 Mixed Food Increase 1.23% B2
MSW Disposal Capture 2.82% C1
Mixed Food Disposal Capture3.76% C2
Current Monthly
Rate Effective
1/1/2024
Previous Period
Disposal Catch Up
(7/1/24 through
12/31/24)
Current
Monthly Base
Rate
CPI
Increase
Disposal
Portion of
the Current
Base Rate
Disposal
Increase
(7/1/2024
Change)
New Monthly
Base Rate w/o
Disposal
Catchup
Six Month Disposal
Catch Up (7/1/24
through 12/31/24)
New Monthly
Rate Eff 1/1/2025
D E F=D-E G=F*A H I=H*B J=F+G+I K=(H*C)/2 L=J+K
Garbage Rates
35 Gallons $14.87 $0.03 $14.84 $0.38 $1.96 $0.01 $15.23 $0.03 $15.26 64 Gallons $17.58 $0.06 $17.52 $0.44 $3.90 $0.01 $17.97 $0.05 $18.02 96 Gallons $30.54 $0.08 $30.46 $0.77 $5.86 $0.02 $31.25 $0.08 $31.33 Extra bag pickup $2.82 $0.01 $2.81 $0.07 $0.37 $0.00 $2.88 $0.01 $2.89 Extra toter pickup $9.01 $0.03 $8.98 $0.23 $1.92 $0.01 $9.22 $0.03 $9.25 Low income (10% discount from base)
35 Gallons $13.38 N/A N/A N/A N/A N/A N/A N/A $13.73
64 Gallons $15.82 N/A N/A N/A N/A N/A N/A N/A $16.22
96 Gallons $27.49 N/A N/A N/A N/A N/A N/A N/A $28.20
Green Waste / Street Sweeping
Small Lot* $15.47 $0.04 $15.43 $0.39 $4.13 $0.05 $15.87 $0.08 $15.95 1-96 Gallon Toter $19.43 $0.04 $19.39 $0.49 $4.13 $0.05 $19.93 $0.08 $20.01 2-96 Gallon Toters $19.43 $0.04 $19.39 $0.49 $4.13 $0.05 $19.93 $0.08 $20.01 3-96 Gallon Toters $24.93 $0.07 $24.86 $0.63 $6.78 $0.08 $25.57 $0.13 $25.70 4-96 Gallon Toters $24.93 $0.07 $24.86 $0.63 $6.78 $0.08 $25.57 $0.13 $25.70 Each add'l toter after 4 $5.64 $0.03 $5.61 $0.14 $2.69 $0.03 $5.78 $0.05 $5.83 *The Small Lot rate applies only to those customers who qualified for this rate before July 1, 2007, and who were grandfathered in under this rate. Current Small Lot rate customers who choose to have one cart will continue to pay the Small Lot rate (as annually adjusted) until the property is sold or unless they choose to have additional carts.

Street Sweeping (only)
Residential\Condominium$5.44 $0.00 $5.44 $0.14 $0.00 $0.00 $5.58 $0.00 $5.58 Apartments\Mobile Home Parks
(per unit) $2.95 $0.00 $2.95 $0.07 $0.00 $0.00 $3.02 $0.00 $3.02 Recycling
Residential Curbside$1.95 $0.00 $1.95 $0.05 $0.00 $0.00 $2.00 $0.00 $2.00 Ancillary / Misc Fees
Side Yard Assisted Service -
medically justified $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Side Yard Assisted Service - no
medical justification$7.13 $0.00 $7.13 $0.18 $0.00 $0.00 $7.31 $0.00 $7.31 State Mandated Charge - Per
Household $0.70 N/A N/A N/A N/A N/A N/A N/A $0.70
Bulky Waste Pickup - per pickup
(limited to 5 yards)$90.84 $0.14 $90.70 $2.29 $10.04 $0.03 $93.02 $0.14 $93.16 Cart Replacement Charge1 Market Rate N/A N/A N/A N/A N/A N/A N/A Market Rate Insufficient Funds / Returned
Check Fee $30.00 N/A N/A N/A N/A N/A N/A N/A $30.00
Late Charge

2.5% of
balance, $5.00
minimum
N/A N/A N/A N/A N/A N/A N/A 2.5% of balance,
$5.00 minimum
Non-Service Day Trip Charge$34.30 $0.00 $34.30 $0.87 $0.00 $0.00 $35.17 $0.00 $35.17 Residential Contamination
Charge $15.00 $0.00 $15.00 $0.00 $0.00 $0.00 $15.00 $0.00 $15.00 Residential Overage Charge$15.00 $0.00 $15.00 $0.00 $0.00 $0.00 $15.00 $0.00 $15.00 [1] Replacement is charged at the market rate. Does not apply to carts damaged as the result of normal wear and tear. One replacement cart is provided every 4 years for lost or stolen carts, and one replacement cart per year for graffiti-tagged carts. [2] Contamination charges would apply to Residential Customers each time a Customers cart contains contaminants. Customer will be charged per cart/per collection after 2 warning notifications in a 12-month rolling period. [3] Overage charges would apply to Residential Customers each time a Customers cart is overloaded. Customer will be charged per cart/per collection after 2 warning notifications in a 12-month rolling period

Waste Management of Woodland
City of Woodland CPI % Change 2.53% A
Commercial Rate Adjustment Effective 1/1/2025
MSW Disposal Increase0.29% B1, B3
Mixed Food Increase 1.23% B2
MSW Disposal Capture 2.82% C1
Mixed Food Disposal Capture3.76% C2
Current Monthly
Rate Effective
1/1/2024
Previous Period
Disposal Catch Up
(7/1/24 through
12/31/24)
Current Monthly
Base Rate
CPI
Increase
Disposal
Portion of
the Current
Base Rate
Disposal Increase
(7/1/2024
Change)
New Monthly
Base Rate w/o
Disposal
Catchup
Six Month
Disposal Catch
Up (7/1/24
through 12/31/24)
New Monthly
Rate Eff
1/1/2025
D E F=D-E G=F*A H I=H*B J=F+G+I K=(H*C)/2 L=J+K
Trash Cart Rates
1-64 Gallon Can $34.51 $0.11 $34.40 $0.87 $7.82 $0.02 $35.29 $0.11 $35.40 1-96 Gallon Can $43.94 $0.17 $43.77 $1.11 $11.73 $0.03 $44.91 $0.17 $45.08 Extra bag pickup $2.82 $0.01 $2.81 $0.07 $0.37 $0.00 $2.88 $0.01 $2.89 Extra toter pickup $9.01 $0.03 $8.98 $0.23 $1.92 $0.01 $9.22 $0.03 $9.25 Trash 1 Yard Bin
1 x Week $87.40 $0.12 $87.28 $2.21 $8.69 $0.03 $89.52 $0.12 $89.64 2 x Week $144.14 $0.25 $143.89 $3.64 $17.38 $0.05 $147.58 $0.25 $147.83 Trash 1.5 Yard Bin
1 x Week $110.14 $0.18 $109.96 $2.78 $13.06 $0.04 $112.78 $0.18 $112.96 2 x Week $186.75 $0.37 $186.38 $4.72 $26.10 $0.08 $191.18 $0.37 $191.55 3 x Week $262.68 $0.55 $262.13 $6.63 $39.16 $0.11 $268.87 $0.55 $269.42 Trash 2 Yard Bin
1 x Week $133.54 $0.25 $133.29 $3.37 $17.38 $0.05 $136.71 $0.25 $136.96 2 x Week $226.92 $0.49 $226.43 $5.73 $34.80 $0.10 $232.26 $0.49 $232.75 3 x Week $320.37 $0.74 $319.63 $8.09 $52.18 $0.15 $327.87 $0.74 $328.61 4 x Week $413.73 $0.98 $412.75 $10.44 $69.61 $0.20 $423.39 $0.98 $424.37 5 x Week $507.16 $1.23 $505.93 $12.80 $86.97 $0.25 $518.98 $1.23 $520.21 6 x Week $599.93 $1.47 $598.46 $15.14 $104.35 $0.30 $613.90 $1.47 $615.37 Trash 3 Yard Bin
1 x Week $172.16 $0.37 $171.79 $4.35 $26.10 $0.08 $176.22 $0.37 $176.59 2 x Week $301.70 $0.74 $300.96 $7.61 $52.18 $0.15 $308.72 $0.74 $309.46 3 x Week $431.03 $1.11 $429.92 $10.88 $78.29 $0.23 $441.03 $1.10 $442.13 4 x Week $531.10 $1.47 $529.63 $13.40 $104.35 $0.30 $543.33 $1.47 $544.80 5 x Week $689.99 $1.84 $688.15 $17.41 $130.51 $0.38 $705.94 $1.84 $707.78 6 x Week $819.56 $2.21 $817.35 $20.68 $156.59 $0.45 $838.48 $2.21 $840.69 Trash 4 Yard Bin
1 x Week $216.55 $0.49 $216.06 $5.47 $34.80 $0.10 $221.63 $0.49 $222.12 2 x Week $384.20 $0.98 $383.22 $9.70 $69.61 $0.20 $393.12 $0.98 $394.10 3 x Week $551.92 $1.47 $550.45 $13.93 $104.35 $0.30 $564.68 $1.47 $566.15 4 x Week $719.54 $1.97 $717.57 $18.15 $139.16 $0.40 $736.12 $1.96 $738.08 5 x Week $902.66 $2.46 $900.20 $22.78 $173.97 $0.50 $923.48 $2.45 $925.93 6 x Week $1,055.00 $2.95 $1,052.05 $26.62 $208.76 $0.61 $1,079.28 $2.94 $1,082.22 Trash 6 Yard Bin
1 x Week $284.38 $0.74 $283.64 $7.18 $52.18 $0.15 $290.97 $0.74 $291.71 2 x Week $514.84 $1.47 $513.37 $12.99 $104.35 $0.30 $526.66 $1.47 $528.13 3 x Week $754.58 $2.21 $752.37 $19.03 $156.59 $0.45 $771.85 $2.21 $774.06 4 x Week $1,047.56 $2.95 $1,044.61 $26.43 $208.76 $0.61 $1,071.65 $2.94 $1,074.59 5 x Week $1,309.38 $3.69 $1,305.69 $33.03 $260.93 $0.76 $1,339.48 $3.68 $1,343.16 6 x Week $1,597.91 $4.42 $1,593.49 $40.32 $313.13 $0.91 $1,634.72 $4.41 $1,639.13 Trash 8 Yard Bin
1 x Week $348.14 $0.97 $347.17 $8.78 $68.52 $0.20 $356.15 $0.97 $357.12 2 x Week $638.06 $1.94 $636.12 $16.09 $137.07 $0.40 $652.61 $1.93 $654.54 3 x Week $946.08 $2.90 $943.18 $23.86 $205.61 $0.60 $967.64 $2.90 $970.54 4 x Week $1,359.69 $3.87 $1,355.82 $34.30 $274.14 $0.79 $1,390.91 $3.87 $1,394.78 5 x Week $1,696.26 $4.84 $1,691.42 $42.79 $342.65 $0.99 $1,735.20 $4.83 $1,740.03 6 x Week $2,116.16 $5.81 $2,110.35 $53.39 $411.18 $1.19 $2,164.93 $5.80 $2,170.73 Recycling Carts/Bins - All Sizes*
1 x Week - per month/per bin$35.38 $0.00 $35.38 $0.90 $0.00 $0.00 $36.28 $0.00 $36.28 2 x Week - per month/per bin** $70.76 $0.00 $70.76 $1.80 $0.00 $0.00 $72.56 $0.00 $72.56 3 x Week - per month/per bin** $106.14 $0.00 $106.14 $2.70 $0.00 $0.00 $108.84 $0.00 $108.84 4 x Week - per month/per bin** $141.52 $0.00 $141.52 $3.60 $0.00 $0.00 $145.12 $0.00 $145.12 5 x Week - per month/per bin** $176.90 $0.00 $176.90 $4.50 $0.00 $0.00 $181.40 $0.00 $181.40 Mixed Organics - 35 Gallon
1 x Week $29.33 $0.11 $29.22 $0.74 $11.60 $0.14 $30.10 $0.22 $30.32 2 x Week $58.58 $0.23 $58.35 $1.48 $23.16 $0.29 $60.12 $0.44 $60.56 3 x Week $87.91 $0.34 $87.57 $2.22 $34.76 $0.43 $90.22 $0.65 $90.87 4 x Week $117.24 $0.45 $116.79 $2.95 $46.36 $0.57 $120.31 $0.87 $121.18 5 x Week $146.54 $0.57 $145.97 $3.69 $57.95 $0.71 $150.37 $1.09 $151.46 Mixed Organics - 64 Gallon
1 x Week $41.11 $0.21 $40.90 $1.03 $21.19 $0.26 $42.19 $0.40 $42.59 2 x Week $82.22 $0.41 $81.81 $2.07 $42.39 $0.52 $84.40 $0.80 $85.20 3 x Week $123.33 $0.62 $122.71 $3.10 $63.58 $0.78 $126.59 $1.20 $127.79 4 x Week $164.46 $0.83 $163.63 $4.14 $84.78 $1.04 $168.81 $1.59 $170.40 5 x Week $205.57 $1.04 $204.53 $5.17 $105.97 $1.30 $211.00 $1.99 $212.99 2 Yard Mixed Organics Bin
1 x Week $204.99 $0.36 $204.63 $5.18 $36.72 $0.45 $210.26 $0.69 $210.95 2 x Week $349.70 $0.72 $348.98 $8.83 $73.45 $0.90 $358.71 $1.38 $360.09 3 x Week $496.17 $1.06 $495.11 $12.53 $108.54 $1.34 $508.98 $2.04 $511.02 3 Yard Mixed Organics Bin
1 x Week $282.00 $0.54 $281.46 $7.12 $55.09 $0.68 $289.26 $1.04 $290.30 2 x Week $495.88 $1.08 $494.80 $12.52 $110.20 $1.36 $508.68 $2.07 $510.75 3 x Week $712.32 $1.59 $710.73 $17.98 $162.90 $2.01 $730.72 $3.06 $733.78 *Recycle Container Sizes Available: 96 gallon, 1 Yard, 1.5 Yard, 2 Yard, 3 Yard, 4 Yard, 6 Yard **Services with a frequency of more then one time per week are charged by multiples of the "1 x Week" rate ***Four 96 gallon recycle carts can be substituted for a recycle bin for the same cost. Carts must be placed curbside on collection days.

Extra Pickup Fees
Overloaded Container - First Cubic Yard
(No Dismount Required)$9.08 $0.03 $9.05 $0.23 $1.98 $0.01 $9.29 $0.03 $9.32 Overloaded Container - Each Cubic Yard
in excess of 1 (No Dismount Required)$3.65 $0.03 $3.62 $0.09 $1.98 $0.01 $3.72 $0.03 $3.75 Additional Pickup, 1 Cubic Yard Bin$51.68 $0.03 $51.65 $1.31 $1.98 $0.01 $52.97 $0.03 $53.00 Additional Pickup, 1.5 Cubic Yard Bin$53.46 $0.04 $53.42 $1.35 $2.96 $0.01 $54.78 $0.04 $54.82 Additional Pickup, 2 Cubic Yard Bin$55.29 $0.06 $55.23 $1.40 $3.95 $0.01 $56.64 $0.06 $56.70 Additional Pickup, 3 Cubic Yard Bin$58.91 $0.08 $58.83 $1.49 $5.90 $0.02 $60.34 $0.08 $60.42 Additional Pickup, 4 Cubic Yard Bin$62.30 $0.11 $62.19 $1.57 $7.89 $0.02 $63.78 $0.11 $63.89 Additional Pickup, 6 Cubic Yard Bin$69.74 $0.17 $69.57 $1.76 $11.81 $0.03 $71.36 $0.17 $71.53 Additional Trip to Customer Location at
Customer Request$34.30 $0.00 $34.30 $0.87 $0.00 $0.00 $35.17 $0.00 $35.17 Temporary Bin
3 Yard Temporary Bin$203.86 $0.08 $203.78 $5.16 $5.90 $0.02 $208.96 $0.08 $209.04 Ancillary / Misc Fees
State Mandated Fee - per yard times 4.3
(weeks per month) $0.25 $0.00 $0.25 $0.00 $0.00 $0.00 $0.25 $0.00 $0.25 Dismount and Push Charge per Bin
Serviced per Week $7.26 $0.00 $7.26 $0.18 $0.00 $0.00 $7.44 $0.00 $7.44 Key Charge per Bin Serviced per Week$8.64 $0.00 $8.64 $0.22 $0.00 $0.00 $8.86 $0.00 $8.86 Enclosure Charge per Bin Serviced per
Week $9.53 $0.00 $9.53 $0.24 $0.00 $0.00 $9.77 $0.00 $9.77 Gate Service Charge per Bin Serviced
per Week $9.53 $0.00 $9.53 $0.24 $0.00 $0.00 $9.77 $0.00 $9.77 Long Walk (more then 20 feet) per Bin
Serviced per Week$22.80 $0.00 $22.80 $0.58 $0.00 $0.00 $23.38 $0.00 $23.38 Maximum Additional Weekly Charges per
Bin Serviced per Week$29.53 $0.00 $29.53 $0.75 $0.00 $0.00 $30.28 $0.00 $30.28 Scout Truck (Container Truck) Container
Pull Out $41.17 $0.00 $41.17 $1.04 $0.00 $0.00 $42.21 $0.00 $42.21 Extra per yard charge for Customers Pre-
compacting Trash $27.35 $0.11 $27.24 $0.69 $7.89 $0.02 $27.95 $0.11 $28.06 Commercial Sweeping Charge$8.98 $0.00 $8.98 $0.23 $0.00 $0.00 $9.21 $0.00 $9.21 Bad / Returned Check Fee$30.00 $0.00 $30.00 $0.00 $0.00 $0.00 $30.00 $0.00 $30.00 Snapshot Fee - Per Occurrence1 $62.34 $0.00 $62.34 $1.58 $0.00 $0.00 $63.92 $0.00 $63.92 Inactivity Fee - Per Day (No activity for
over 14 days)2 $14.03 $0.00 $14.03 $0.35 $0.00 $0.00 $14.38 $0.00 $14.38 Inactivity Fee - Maximum per month2 $210.55 $0.00 $210.55 $5.33 $0.00 $0.00 $215.88 $0.00 $215.88 Reactivation Fee - due to non-payment3 $43.62 $0.00 $43.62 $1.10 $0.00 $0.00 $44.72 $0.00 $44.72 Container Exchange Fee4 $186.99 $0.00 $186.99 $4.73 $0.00 $0.00 $191.72 $0.00 $191.72 Delivery Fee5 $186.99 $0.00 $186.99 $4.73 $0.00 $0.00 $191.72 $0.00 $191.72 Late Charge2.5% of balance,
$5.00 minimum N/A N/A N/A N/A N/A N/A N/A 2.5% of balance, $5.00 minimum
Contamination Charge - per occurrence6 $117.18 $0.00 $117.18 $2.96 $0.00 $0.00 $120.14 $0.00 $120.14 Cart Swap / Cleaning Charge$67.85 $0.00 $67.85 $1.72 $0.00 $0.00 $69.57 $0.00 $69.57 Bin Swap / Cleaning Charge$154.19 $0.00 $154.19 $3.90 $0.00 $0.00 $158.09 $0.00 $158.09 [6] If a Customer’s container is contaminated more than twice in the last twelve (12) months of service, and Company has left non-collection notices on each such instance, then Company may apply a contamination charge per occurrence over the succeeding twelve (12) months.

Note: Additional disposal fees for non-standard items (box springs, tires, televisions, etc) charged by Yolo County or City designated landfill will be charged to the customer when it is possible to identify the customer in violation.
[1] Excess Yardage/Snapshot service fee would apply to Commercial Customers each time a Customer’s Bin or Debris Box is overloaded. Driver documents the conditions with photographs, which are used by the Company in subsequent Customer contact.
[2] The Inactivity service fee would be charged if a Customer has a Debris Box, temporary Bin, or Compactor longer than the14-day rental period without scheduling a pickup. On the 15th day and going forward, the customer would be charged an additional $14.38 per day. The maximum fee per month is $215.88. [3] The Reactivation service fee would be charged for administrative costs to restart a Commercial Customer account that has been terminated pursuant to Section 7.1.2 of the Agreement due to non- payment [4] A Commercial Customer may receive one container exchange every four (4) years at no charge. In addition, each Commercial Customer shall receive new containers at no charge if the container is damaged through normal wear and tear or through no fault of the Customer. Additional exchanges, either as a result of a Customer’s request or because of Customer-caused damage to the container, will result in the Container Exchange Fee.
[5] The Delivery service fee would be charged for the delivery of a container to a Commercial Customer that is restarting services that were previously terminated pursuant to Section 7.1.2 of the Agreement due to non- payment.

Waste Management of Woodland
City of Woodland
Debris (RO) Box Rate Adjustment Effective 1/1/2025

2.53% A
Current Disposal Costs
MSW Disposal Increase 0.29%B1 Municipal Solid Waste $64.54 Green Waste Disposal Increase 1.23%B2 Green Waste $82.49 Mixed Food Increase 1.23%B3 Mixed Food / Green $82.49
C&D Disposal Increase 2.47%B4 C&D $84.00
MSW Disposal Capture 2.82%C1 Clean Wood $0.00
Green Waste Disposal Capture 3.76%C2 Mixed Wood $82.49
Mixed Food Disposal Capture 3.76%C3 OCC $0.00
C&D Disposal Capture 5.00%C4 Recycle $0.00
Current Monthly
Rate Effective
1/1/2024
Previous Period
Disposal Catch Up
(7/1/24 through
12/31/24)
Current Monthly
Base Rate
CPI
Increase
Disposal
Portion of the
Current Base
Rate
Disposal
Increase
(7/1/2024
Change)
New Monthly
Base Rate
w/o Disposal
Catchup
Six Month Disposal
Catch Up (7/1/24
through 12/31/24)
New Monthly Rate
Eff 1/1/2025
D E F=D-E G=F*A H I=H*B J=F+G+I K=(H*C)/2 L=J+K
MSW - Haul Rate
20 Yards - Includes 2 tons $295.92 $1.38 $294.54 $7.45 $97.62 $0.28 $302.27 $1.38 $303.65 25 Yards - Includes 2.5 tons $370.09 $1.72 $368.37 $9.32 $122.01 $0.35 $378.04 $1.72 $379.76 30 Yards - Includes 3 tons $443.67 $2.07 $441.60 $11.17 $146.42 $0.42 $453.19 $2.06 $455.25 40 Yards - Includes 4 tons $591.58 $2.76 $588.82 $14.90 $195.20 $0.57 $604.29 $2.75 $607.04 50 Yards - Includes 5 tons $721.40 $3.45 $717.95 $18.16 $244.01 $0.71 $736.82 $3.44 $740.26 Green Waste - Haul Rate
20 Yards - Includes 2 tons $310.61 $1.15 $309.46 $7.83 $117.04 $1.44 $318.73 $2.20 $320.93 25 Yards - Includes 2.5 tons $388.44 $1.43 $387.01 $9.79 $146.30 $1.80 $398.60 $2.75 $401.35 30 Yards - Includes 3 tons $465.72 $1.72 $464.00 $11.74 $175.57 $2.16 $477.90 $3.30 $481.20 40 Yards - Includes 4 tons $620.97 $2.29 $618.68 $15.65 $234.07 $2.88 $637.21 $4.40 $641.61 50 Yards - Includes 5 tons $758.12 $2.86 $755.26 $19.11 $292.59 $3.60 $777.97 $5.50 $783.47 Mixed Wood - Haul Rate
20 Yards - Includes 2 tons $326.12 $1.27 $324.85 $8.22 $129.75 $1.60 $334.67 $2.44 $337.11 25 Yards - Includes 2.5 tons $407.84 $1.59 $406.25 $10.28 $162.19 $2.00 $418.53 $3.05 $421.58 30 Yards - Includes 3 tons $489.00 $1.90 $487.10 $12.32 $194.62 $2.40 $501.82 $3.66 $505.48 40 Yards - Includes 4 tons $652.02 $2.54 $649.48 $16.43 $259.49 $3.19 $669.10 $4.88 $673.98 50 Yards - Includes 5 tons $796.98 $3.17 $793.81 $20.08 $324.39 $3.99 $817.88 $6.10 $823.98 C&D - Haul Rate
20 Yards - Includes 2 tons $329.14 ($4.78) $333.92 $8.45 $105.00 $2.59 $344.96 $2.63 $347.59 25 Yards - Includes 2.5 tons $411.64 ($5.98) $417.62 $10.57 $131.25 $3.24 $431.43 $3.28 $434.71 30 Yards - Includes 3 tons $493.54 ($7.18) $500.72 $12.67 $157.50 $3.89 $517.28 $3.94 $521.22 40 Yards - Includes 4 tons $658.09 ($9.57) $667.66 $16.89 $210.00 $5.19 $689.74 $5.25 $694.99 50 Yards - Includes 5 tons $804.53 ($11.96) $816.49 $20.66 $262.48 $6.48 $843.63 $6.56 $850.19 Clean Wood - Haul Rate
20 Yards $152.51 $0.00 $152.51 $3.86 $0.00 $0.00 $156.37 $0.00 $156.37 25 Yards $190.79 $0.00 $190.79 $4.83 $0.00 $0.00 $195.62 $0.00 $195.62 30 Yards $228.54 $0.00 $228.54 $5.78 $0.00 $0.00 $234.32 $0.00 $234.32 40 Yards $304.76 $0.00 $304.76 $7.71 $0.00 $0.00 $312.47 $0.00 $312.47 50 Yards $362.91 $0.00 $362.91 $9.18 $0.00 $0.00 $372.09 $0.00 $372.09 Old Corrugated Cardboard (OCC) - Haul Rate
20 Yards $152.51 $0.00 $152.51 $3.86 $0.00 $0.00 $156.37 $0.00 $156.37 25 Yards $190.79 $0.00 $190.79 $4.83 $0.00 $0.00 $195.62 $0.00 $195.62 30 Yards $228.54 $0.00 $228.54 $5.78 $0.00 $0.00 $234.32 $0.00 $234.32 40 Yards $304.76 $0.00 $304.76 $7.71 $0.00 $0.00 $312.47 $0.00 $312.47 50 Yards $362.91 $0.00 $362.91 $9.18 $0.00 $0.00 $372.09 $0.00 $372.09 Recycle - Haul Rate
20 Yards $152.51 $0.00 $152.51 $3.86 $0.00 $0.00 $156.37 $0.00 $156.37 25 Yards $190.79 $0.00 $190.79 $4.83 $0.00 $0.00 $195.62 $0.00 $195.62 30 Yards $228.54 $0.00 $228.54 $5.78 $0.00 $0.00 $234.32 $0.00 $234.32 40 Yards $304.76 $0.00 $304.76 $7.71 $0.00 $0.00 $312.47 $0.00 $312.47 50 Yards $362.91 $0.00 $362.91 $9.18 $0.00 $0.00 $372.09 $0.00 $372.09 Concrete / Dirt
15 Yards - no included tonnage $209.39 $0.00 $209.39 $5.30 $0.00 $0.00 $214.69 $0.00 $214.69 Compactor Rates
Haul Rate - Per Yard - includes tonnage$24.99 $0.03 $24.96 $0.63 $1.97 $0.01 $25.60 $0.03 $25.63 CPI % Change

Ancillary / Misc Fees
State Mandated Fee - Per yard times 4.3
weeks/month $0.25 $0.00 $0.00 $0.00 $0.00 $0.00 $0.25 $0.00 $0.25 Debris Box Roll-Top Fee Per Haul$30.85 $0.00 $30.85 $0.78 $0.00 $0.00 $31.63 $0.00 $31.63 Bad / Returned Check Fee$30.00 $0.00 $30.00 $0.00 $0.00 $0.00 $30.00 $0.00 $30.00 Snapshot Fee - Per Occurrence1 $62.34 $0.00 $62.34 $1.58 $0.00 $0.00 $63.92 $0.00 $63.92 Trip Charge2 $123.41 $0.00 $123.41 $3.12 $0.00 $0.00 $126.53 $0.00 $126.53 Inactivity Fee - Per Day (No activity for over 14
days)3 $14.03 $0.00 $14.03 $0.35 $0.00 $0.00 $14.38 $0.00 $14.38 Inactivity Fee - Maximum per month3 $210.55 $0.00 $210.55 $5.33 $0.00 $0.00 $215.88 $0.00 $215.88 Reactivation Fee - due to non-payment4 $43.62 $0.00 $43.62 $1.10 $0.00 $0.00 $44.72 $0.00 $44.72 Container Exchange Fee5 $186.99 $0.00 $186.99 $4.73 $0.00 $0.00 $191.72 $0.00 $191.72 Delivery Fee6 $186.99 $0.00 $186.99 $4.73 $0.00 $0.00 $191.72 $0.00 $191.72 Late Charge2.5% of balance,
$5.00 minimum N/A N/A N/A N/A N/A N/A N/A 2.5% of balance, $5.00 minimum
Debris Box Fuel Surcharge7 See below N/A N/A N/A N/A N/A N/A N/A See below Contamination Fee8 See below N/A N/A N/A N/A N/A N/A N/A See below [8] The contamination fee is a pass-through contamination and/or adminstration fee imposed on by the landfill or disposal site for contaminated loads [1] Excess Yardage/Snapshot service fee would apply to Commercial Customers each time a Customer’s Bin or Debris Box is overloaded. Driver documents the conditions with photographs, which are used by the Company in subsequent Customer contact.

Note: Additional disposal fees for non-standard items (box springs, tires, televisions, etc) charged by Yolo County or City designated landfill will be charged to the customer when it is possible to identify the customer in violation.
[7] The attached fuel Surcharge rate table will be applied to only the Debris Box line of business and will be calculated based on the cost of fuel on a monthly basis. This will be a line item on the customer's monthly bill.
[2] The Trip Charge would apply when a Commercial Customer schedules a Debris Box service call that is not needed after Company arrives at the Customer location. Company must be given a 24 hour cancellation notice by the Customer.
[3] The Inactivity service fee would be charged if a Customer has a Debris Box, temporary Bin, or Compactor longer than the14-day rental period without scheduling a pickup. On the 15th day and going forward, the customer would be charged an additional $14.38 per day. The maximum fee per month is $215.88. [4] The Reactivation service fee would be charged for administrative costs to restart a Commercial Customer account that has been terminated pursuant to Section 7.1.2 of the Agreement due to non- payment
[5] A Commercial Customer may receive one container exchange every four (4) years at no charge. In addition, each Commercial Customer shall receive new containers at no charge if the container is damaged through normal wear and tear or through no fault of the Customer. Additional exchanges, either as a result of a Customer’s request or because of Customer-caused damage to the container, will result in the Container Exchange Fee.
[6] The Delivery service fee would be charged for the delivery of a container to a Commercial Customer that is restarting services that were previously terminated pursuant to Section 7.1.2 of the Agreement due to non-payment.

Waste Management of Woodland
City of Woodland
CPI Adjustment Calculation
Rate Adjustment Effective 1/1/2025

CPI ADJUSTMENT CALCULATION
Consumer Price Index (CPI for All Urban Consumers)1
Index August 2024314.796 A
Index August 2023307.026 B
Percentage change of index2.53% C = (A-B)/B
Contractually allowed maximum % of CPI
(Section 7.3) 5% I
Allowed Price Adjustment: Lower of Annual CPI
Adjustment (C) or contractually allowed max. %
increase (I)

2.53% J
Internet Hyperlink to Indices:
http://data.bls.gov/cgi-bin/srgate

Waste Management of Woodland
City of Woodland
CPI Adjustment Calculation
Rate Adjustment Effective 1/1/2025
Consumer Price Index - All Urban Consumers
Series Id: CUUR0000SA0
Not Seasonally Adjusted
Area: U.S. city average Aug-24 314.796
Item: All items Aug-23 307.026
Base Period: 1982-84=100
Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2014 233.916 234.781 236.293 237.072 237.9 238.343 238.25 237.852 238.031 237.433 236.151 234.812 2015 233.707 234.722 236.119 236.599 237.805 238.638 238.654 238.316 237.945 237.838 237.336 236.525 2016 236.916 237.111 238.132 239.261 240.229 241.018 240.628 240.849 241.428 241.729 241.353 241.432 2017 242.839 243.603 243.801 244.524 244.733 244.955 244.786 245.519 246.819 246.663 246.669 246.524 2018 247.867 248.991 249.554 250.546 251.588 251.989 252.006 252.146 252.439 252.885 252.038 251.233 2019 251.712 252.776 254.202 255.548 256.092 256.143 256.571 256.558 256.759 257.346 257.208 256.974 2020 257.971 258.678 258.115 256.389 256.394 257.797 259.101 259.918 260.28 260.388 260.229 260.474 2021 261.582 263.014 264.877 267.054 269.195 271.696 273.003 273.567 274.31 276.589 277.948 278.802 2022 281.148 283.716 287.504 289.109 292.296 296.311 296.276 296.171 296.808 298.012 297.711 296.797 2023 299.17 300.84 301.836 303.363 304.127 305.109 305.691 307.026 307.789 307.671 307.051 306.746 2024 308.417 310.326 312.332 313.548 314.069 314.175 314.54 314.796

Waste Management of Woodland
City of Woodland
Disposal Increase Calculations
Rate Adjustment Effective 1/1/2025
2024 Disposal Rate - 7/1/24 $64.54 A 2024 Disposal Rate - 7/1/24 $82.49 A 2024 Disposal Rate - 7/1/24 $82.49 A 2024 Disposal Rate - 7/1/24 $84.00 A 2023 Disposal Rate - 7/1/23 $62.77 B 2023 Disposal Rate - 7/1/23 $79.50 B 2023 Disposal Rate - 7/1/23 $79.50 B 2023 Disposal Rate - 7/1/23 $80.00 B Inc (Dec) in Disposal Rate $1.77 C=A-B Inc (Dec) in Disposal Rate $2.99 C=A-B Inc (Dec) in Disposal Rate $2.99 C=A-B Inc (Dec) in Disposal Rate $4.00 C=A-B % Inc (Dec) in Disposal Rate 2.82% % Inc (Dec) in Disposal Rate 3.76%D=C/B % Inc (Dec) in Disposal Rate 3.76%D=C/B % Inc (Dec) in Disposal Rate 5.00%D=C/B CPI Adj % 2.53% CPI Adj % 2.53%E CPI Adj % 2.53%E CPI Adj % 2.53%E % Inc (Dec) in Disposal Rate Adjustment0.29% F % Inc (Dec) in Disposal Rate Adjustment1.23%F=D-E % Inc (Dec) in Disposal Rate Adjustment1.23%F=D-E % Inc (Dec) in Disposal Rate Adjustment2.47%F=D-E Year Disposal
Rate Year Disposal
Rate Year Disposal
Rate Year Disposal
Rate
2011 Disposal Rate - 7/1/11 $38.78 2015 Disposal Rate - 7/1/15 $36.00 2015 Disposal Rate - 7/1/15 $36.00 2015 Disposal Rate - 7/1/15 $49.00 2012 Disposal Rate - 7/1/12 $39.63 2016 Disposal Rate - 7/1/16 $52.00 2016 Disposal Rate - 7/1/16 $52.00 2016 Disposal Rate - 7/1/16 $57.00 2013 Disposal Rate - 7/1/13 $40.58 2017 Disposal Rate - 7/1/17 $54.00 2017 Disposal Rate - 7/1/17 $54.00 2017 Disposal Rate - 1/1/17 $69.50 2014 Disposal Rate - 7/1/14 $41.71 2018 Disposal Rate - 7/1/18 $54.00 2018 Disposal Rate - 7/1/18 $62.00 2018 Disposal Rate - 7/1/18 $57.00 2015 Disposal Rate - 7/1/15 $42.72 2019 Disposal Rate - 7/1/19 $56.00 2019 Disposal Rate - 7/1/19 $64.00 2019 Disposal Rate - 7/1/19 $62.50 2016 Disposal Rate - 7/1/16 $43.87 2020 Disposal Rate - 7/1/20 $62.00 2020 Disposal Rate - 7/1/20 $66.00 2020 Disposal Rate - 7/1/20 $70.00 2017 Disposal Rate - 7/1/17 $45.20 2021 Disposal Rate - 7/1/21 $75.00 2021 Disposal Rate - 7/1/21 $75.00 2021 Disposal Rate - 7/1/21 $85.00 1st 2018 Disposal Rate - 7/1/18 $46.55 2022 Disposal Rate - 7/1/22 $78.00 2022 Disposal Rate - 7/1/22 $78.00 2022 Disposal Rate - 7/1/22 $87.00 2nd 2018 Disposal Rate - 11/04/18 $50.48 2023 Disposal Rate - 7/1/23 $79.50 2023 Disposal Rate - 7/1/23 $79.50 2023 Disposal Rate - 7/1/23 $80.00 2019 Disposal Rate - 7/1/19 $51.88 2024 Disposal Rate - 7/1/24 $82.49 2024 Disposal Rate - 7/1/24 $82.49 2024 Disposal Rate - 7/1/24 $84.00 2020 Disposal Rate - 7/1/20 $53.32
2021 Disposal Rate - 7/1/21 $54.80
2022 Disposal Rate - 7/1/22 $56.31
2023 Disposal Rate - 1/1/23 $61.06
2023 Disposal Rate - 7/1/23 $62.77
Yolo County Landfill - MSW Disposal Adj Calc 1/1/23

7.3.2 Disposal Fee Adjustment. Subject to the provisions of Section 7.3.4 regarding the time for making such a request, the Service Rates Shall be increased following an increase in the Disposal Fees. The Disposal Fee increase will be submitted at the time of the annual rate adjustment. The increase is subject to the provisions of Section 7.3.5 regarding the effective date of such increases and compensatory mechanisms for Disposal Fee increases for time periods prior to the effective date. Such increases shall be equal to the amount derived by multiplying (A) the portion of the previous Service Rate representing Disposal Costs by (B) the percentage increase in the Disposal Fees, and reducing that product (but not below zero) by an amount equal to the CPI adjustment (or, if less, the change in the U.S.C.P.I. between the date of the most recent Disposal Fee increase and the most recent month for which the U.S.C.P.I. is available).

Yolo County Landfill - C&D Disposal Adj Calc
Yolo County Landfill - Green Waste Disposal History Yolo County Landfill - C&D Disposal HistoryYolo County Landfill - MSW Disposal History Yolo County Landfill - Mixed Green / Food History Yolo County Landfill - Mixed Green / Food WasteYolo County Landfill - Green Waste Disposal Adj Calc

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: December 17, 2024
ITEM #: H.20
SUBJECT: Annual Measure R Report for Fiscal Year Ending June 30, 2024

Recommendation for Action: Staff recommends that the City Council approve the Annual Report for Measure R for the Fiscal Year ending June 30, 2024, and direct staff to publish the required excerpt of the report in the Daily Democrat and on the City's website.

Staff Contact:

Karie Farnham, Financial Services Manager, (530) 661-5846, [email protected]

Fiscal Impact:

This is an informational report, and therefore has no direct fiscal impact. However, the report provides an accounting of the use of $3.8 million in Measure R (1/4 cent sales tax) revenue collected during fiscal year 2023/24.

Background:

In June 2020, the City Council authorized placing re-authorization of a 1/4 cent sales tax measure before the voters for the November 2020 election. Measure R (MSR) was approved with 63.43% of the Woodland vote. Companion advisory measures S, T, U and V were also approved and were intended to guide the City Council in the allocation of the revenues generated by MSR for general city services, programs, and facilities for a period of eight (8) years as follows:
• Measure S, approved by 59.37% of voters, provides that 25% of the additional sales tax received to enhance educational and literacy programs and expand the hours of operation of the library;
• Measure T, approved by 61.67% of voters, provides that 55% of the additional sales tax received to expand and enhance youth and teen programs and facilities, and reduction of fees charged for use of city recreation facilities;
• Measure U, approved by 67.95% of voters, provides that 15% of the additional sales tax received to enhance public safety through expanded crime prevention and community building programs that support opportunities for youth within the community; and • Measure V, approved by 66.28% of voters, provides that 5% of the additional sales tax received to support a utility rate-payer assistance program for low-income seniors and families.

MSR was approved for an eight (8) year term and will expire on September 30, 2030. Because MSR became effective October 1, 2022, only nine months of MSR revenues and expenditures are reflected in the FY2022/23 reporting as compared to the full FY2023/24 revenues and expenditures.

Discussion:

The goals and objectives of MSR are to expand activities for youth and teens; increase literacy and academic achievement; enhance public safety; provide dedicated funding for the Utility Assistance Program; and to encourage youth engagement through a variety of new programs.

Throughout FY2023/24, programs and services were developed and offered to the community in the following areas:

Youth Programming
• After school programs at both Lee and Douglass Middle Schools • Club/leagues for middle school youth during the summer • Waive per-player fees for youth sports

Library Programming
• Continues increased hours of operations at the Woodland Public Library • Funds children and teen collections, including current print and electronic materials

Crime Prevention
• Restored the crime prevention program, including the Neighborhood Watch program • Expanded Volunteers in Policing (VIP) program
• Restored the youth diversion program

Actual MSR revenues received in FY2023/24 totaled $3.82 million, more than was projected with the approved budget.

The table below shows the planned and actual allocation of MSR for FY2023/24:

Of the unspent funds in FY2023/24, $230,336 was carried over for expenditure in FY2024/25. Any fund balances remaining from FY2023/24 will be available for discussion and programming when the annual spending plans are reviewed in the spring.

Below are accomplishments and highlights from FY2023/24 that were made possible because of MSR funding:

YOUTH PROGRAMMING
Youth Sports
Youth sports organizations (soccer, baseball, and softball) use city-owned fields for practices and games. Measure R provides funding to waive the player fees for Woodland residents. In addition, Measure R provides assistance for youth organizations other financial needs, such as portable restroom rentals, field improvements, and increased utility costs during the winter. Player fees and financial assistance provided this fiscal year include:
• $78,732 in youth sports player fees waived
• 2,916 youth players (1,192 baseball players and 1,724 soccer players) • $10,000 fee waived for Woodland Swim Team for winter surcharge • $3,371 provided to Woodland Girls Fast Pitch (portable toilets)

Camperships
Measure R includes funding for “camperships” or scholarships for youth participants of income- qualified families. Camperships provide a fee reduction for several programs. During FY2023/24, $28,516 was given in camperships, and the remaining expenditures were attributed to program administration. Camperships were utilized in the following areas:

• Summertime Fun Club - $18,310 for 74 participants
• Summer Teen Pack - $700 for four (4) participants
• Swimming Lessons – $8,640 for 144 participants
• Lifeguard Training - $250 for three (3) participants
• Woodland Wreckers – $340 for four (4) participants
• Youth Basketball League - $276 for six (6) participants

Events
Measure R funds allow for several free activities, events, and enrichment opportunities for youth, teens, and families. Events in FY2023/24 included the Floating Pumpkin Patch, Polar Bear Plunge, Game On!, Dr. Martin Luther King Jr. essay contest, REXPO, Valentine’s Day Cookie Decorating, Woodland Writes, You’ve Been Egged (Egg Hunt delivery), César Chávez Celebration, Movies on Main, the Dive-in Movie, and the Movie in the Park. These events had a combined attendance of over 3,500 people.

Supported Education, Workshops and Trainings
Measure R covers the costs for collaborative ventures in education, workshops, and training for Woodland youth, teens, and college-aged individuals. During FY2023/24, financial support was provided for the UC Davis Educational Opportunity Program, Yolo County Youth Empowerment Summit, and Road Map to the Future.

After School Teen Pack
Measure R provides funding for the After School Teen Pack program held at Douglass and Lee Middle Schools. The program is held on campus Monday-Thursday immediately after school until 5:00 pm. 3,748 students participated during the 2023/24 school year.

Aquatics
Measure R provides funding for summer public swim and helps offset expenses for low-cost swimming lessons. Participants in these two programs during FY2023/24 were as follows:
• Public Swim – 9,324 (July & August 2023)
• Swim Lessons –1,200 (July & August 2023)

Rec2Go
Measure R provides funding for the mobile recreation van (Rec2Go) to travel to park sites, schools, and local events throughout the year. Participants can play and have fun for free anywhere Rec2Go is present.
• Attended 88 park and community events
• Reached over 4,800 community members

Rec Leadership Development
Measure R provides funding for the Rec Leadership Development program, which offers CSD temporary employees professional educational sessions on leadership, professionalism, interviewing skills, planning recreational programs, and job readiness skills. Upon completion of the program participants are awarded a stipend. 23 participants completed the program during the 8-month duration.

Summer at City Hall
Measure R provides funding for the Summer at City Hall program. This free program allows high school students to learn more about local government, become more civically engaged within their community, and receive a small stipend for participation. This program was later reformatted to increase participation. 8 students participated during the three weeks of the program.

Summer Teen Pack
Measure R provides funding for the Summer Teen Pack program. Summer Teen Pack is a program for middle school students held Monday-Fridays from 8 am-5 pm during the summer months. For FY2023/24 there were 22 participants during nine (9) weeks of summer.

Teens Helping Seniors
Measure R provides funding for the Teens Helping Seniors (THS) program. This summer program involves middle and high school students performing chores and tasks for senior citizens within Woodland. Each THS participant earns community service credit during the program. • 22 participants enrolled; the youth provided 861 hours of community service. • Served 59 seniors and performed 76 jobs during the summer.

Other general programs
Measure R provides funding for general programs, which includes the Youth Boxing program. The total participants/sign-ins for the general programs were:
• Youth Boxing Club – 523 participants

CRIME PREVENTION
The Crime Prevention Unit continued to expand its efforts during FY2023/24, overseeing the Volunteers in Policing (VIP) program. With 19 active volunteers, the program logged over 2,000 hours, assisting with various tasks such as filing records, vacation home checks, scanning documents, locating graffiti, and supporting community events.

The department participated in National Drug Take Back Day in April and October, collecting hundreds of pounds of prescription and over-the-counter medications to prevent misuse. In April, a new Volunteer Coordinator was hired, working to advance the program and network with other agencies.

Crime Prevention staff also participated in a variety of community and outreach events, including:
• Senior Fair and the reintroduction of the You Are Not Alone (YANA) program for seniors in May.
• The Jr. Giants "Play Ball" event in June, helping package athletic gear. • Health fair promotions, including National Night Out, which reached over 50,000 people on social media.
• Planning and participating in a variety of back-to-school events, community fairs, and neighborhood safety initiatives.
• Fill the Trunk collection efforts in November and December, providing toys for over 300 families.
• The Neighborhood Santa event, in collaboration with the Woodland Fire Department, creating a memorable experience for the community.

In addition, the Crime Prevention Unit contributed to events such as the Winters Safety Festival, Movies on Main, First Friday, Farmers Markets, and the Trunk or Treat event. Outreach was also increased through social media, including efforts to expand the Neighborhood Watch program, with plans to continue these initiatives into FY2024/25.

GANG RESISTANCE AND EDUCATION TRAINING (G.R.E.A.T.)
The Woodland Police Department, in partnership with the Woodland Joint Unified School District, offered the Gang Resistance Education and Training (G.R.E.A.T.) Program during the 2023-2024 school year. This evidence-based program is designed to prevent gang involvement, youth violence, and delinquency. For nearly 30 years, G.R.E.A.T. has been a trusted initiative aimed at building relationships between law enforcement and communities, specifically targeting children just before the age when they are most vulnerable to gang activity.

The G.R.E.A.T. Program is taught through a school-based, law enforcement officer-instructed classroom curriculum. In 2023-2024, the Woodland Police Department instructors completed the program with all 4th grade and 7th grade students within the district.

SCHOOL RESOURCE OFFICERS
School Resource Officers (SROs) play a critical role in supporting students, teachers, and the broader school community. During the year, they taught the ALICE (Alert, Lockdown, Inform, Counter, Evacuate) active shooter protocol, with 13 lessons for middle schools and six (6) lessons for elementary schools. In addition, SROs contributed to a variety of community engagement events, such as Fill the Trunk, Christmas Shop with a Cop, National Night Out, National Shake Out earthquake drills, and Red Ribbon Week.

SROs also worked closely with students as mentors, providing guidance and support for personal development. They were actively involved in the Student Attendance Review Board (SARB) and the School District Safety Committee. Furthermore, SROs referred 13 students to the Yolo Conflict Resolution Center, which provides free conflict resolution services, and assisted with 135 family contacts and 26 resource referrals during the school year.

Throughout the year, SROs participated in the Administration of Justice course at Woodland High School, discussing various aspects of law enforcement, including SWAT operations, traffic enforcement, and drone technology. These sessions emphasized decision-making, planning for the future, and promoting the Woodland Police Department's Youth Academy and Explorer program.

SROs also conducted sessions on the dangers of vaping, with the sessions being attended by around 40 parents and students.

Additionally, SROs collaborated with the Police Activities League (PAL) program, encouraging students to take part in activities like baseball and art during the summer. They also helped organize the Fill The Trunk Drive, benefiting over 300 WJUSD students and their families.

Several stories illustrate the positive impact SROs have had on students:
• An SRO intervened with a sixth-grade student at Zamora Elementary who was reportedly planning to bring a firearm to school. Upon investigation, the report was found to be false, but the SRO discovered the student's difficult home life and connected him with resources for support, helping resolve his behavioral issues.
• At Pioneer High, an SRO developed a strong relationship with a habitually truant student from a troubled home. When the student threatened suicide, the SRO, based on their established rapport, was able to engage with the student and prevent harm, ensuring they received the mental health care they needed.

• A student at Tafoya Elementary, temporarily living in a domestic violence shelter, was given a ride in a police car and taken shopping for clothes with the help of an SRO and a school services coordinator.

Through programs like G.R.E.A.T., proactive work from SROs, and strong community outreach via Crime Prevention initiatives, the Woodland Police Department continues to foster positive relationships with the community. These programs aim to reduce crime, prevent delinquency, and build a safer, more connected community. The department's ongoing efforts in FY2024/25 will focus on further developing these relationships and expanding outreach programs to ensure that all residents feel supported and engaged.

WOODLAND PUBLIC LIBRARY
Measure R supports all Library programming, 50% of the book budget, online resources for our youth and families, and all programming and open hours in Square One, in addition to the following:
• All Children’s Programming
• All Teen Programming
• Teen Services Librarian Position
• Children’s Library Tech Position
• Square One Librarian Position
• Literacy and Bookmobile Librarian Position
• Square One Staff, program, and supplies
• Additional Library Hours
• Children and teen print and online resources

The library focuses on programming in four (4) areas; Early Childhood Literacy, Education and Lifelong Learning, Civic and Community Engagement, and Summer Reading.

Early Childhood Literacy
The public library is a fun, creative, safe space where parents and caregivers can bring their children to learn and interact with one another and in groups. Early childhood literacy services and programs range across a variety of activities, from reading to singing to playing. Engaging in early childhood literacy activities put children ages 0-5 on a strong path to developing the critical thinking, vocabulary and language, problem-solving, social, physical, and creative skills necessary to succeed later in life.

In the past year, 5,680 preschool children and caregivers attended 202 early childhood literacy programs (ages 0-5), which included story times in English and Spanish, STEM and arts programs, and special events.

Education and Lifelong Learning
Learning is a lifelong process. The library provides an inclusive learning environment where community members can develop skills and knowledge in any area or stage of life. At the library, users can find homework help, join book clubs, pursue their high school diploma, take classes, and receive one-on-one help. Measure R supports education and lifelong learning opportunities for children and teens. In the past year:
• 12,310 school-age children and their caregivers attended 226 school –age programs, which included coding classes, class visits and tours, Pokemon club, Kids in the Kitchen, Lego club, STEM activities, crafts, tutoring, and special events.

• All first-grade children in Woodland Joint Unified Schools received a “My First Library Card” and a new book through class visits.
• 2,900 teens attended 236 teen programs, which included Teen Advisory Board meetings and workshops, creativity and art programs, and community engagement programs. • 10,000 Woodland Joint Unified School District (WJUSD) Students have a library card attached to their Student ID number through the Student Success partnership with WJUSD

Measure R also supports online live homework help for students, online live employment search and resume help, a language learning database and other online research and learning tools.

Education and Lifelong Learning - Square One
Square One is a large, free, public library makerspace at the Library. There is equipment and supplies for laser cutting, screen printing, 3D printing, woodworking, vinyl cutting, sewing, electronics, digital media arts, and more. Square One is open 30 hours a week and averages 300 visitors a month. In the past year:
• 307 patrons successfully completed Basic Use and Safety classes. • 940 new Square One users began working in Square One (doubled from the previous year). • 30 WJUSD elementary classes took a field trip to Square One to learn about design thinking. • Square One offered six (6) weeks of Maker Camp in Summer 2023 for children/teens 8-17, focusing on themes such as chemistry, engineering, and robotics.

Civic and Community Engagement
Library staff are embedded in the community through outreach programming; engaging outside the walls of the library at schools, parks, and community events. In the past year, Library staff attended 46 outreach events and engaged with 2,816 community members through outreach. In addition, 1,523 adults attended 89 programs, which included science and education talks, book clubs in English and Spanish, and creative arts programs.

Summer Reading
Summer reading programs are an essential public library service that benefits a range of patrons from children, teens, and adults. Summer reading programs are particularly important for children transitioning from “learning to read” to “reading to learn” education levels. According to a three-year study by the Dominican University’s Graduate School of Library and Information Studies, students who participate in their local library’s summer reading program significantly improve their reading skills. Summer @ the Library is supported by Measure R and the Friends of the Library. This past summer:
• 54,122 minutes read
• 18,937 books read
• 2,578 summer lunches served
• 8,110 people attended 343 Summer @ the Library events and programs • 28 teens volunteered for 274 hours

UTILITY ASSISTANCE PROGRAM
The City offers a Utility Assistance Program (UAP) that provides a subsidy on the monthly utility bill for income-qualified customers. The program provides for $40 per month for up to twelve months each fiscal year (July through June). To qualify for the program, customers must own their property and participate in either the CARE or FERA program with PG&E. In Fiscal Year 2023/24, UAP

provided assistance to 520 customers, whose households included 1,590 residents.

Conclusion:

Staff recommends that the City Council approve the Annual Report for Measure R for the Fiscal Year ending June 30, 2024, and direct staff to publish the required excerpt of the report in the Daily Democrat and on the City's website.

Prepared by: Karie Farnham, Financial Services Manager

Reviewed by: Kim McKinney, Administrative Services Director

Attachments:

None

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: December 17, 2024
ITEM #: H.21
SUBJECT: Measure F Annual Report for the Fiscal Year Ending June 30, 2024

Recommendation for Action: Staff recommends that the City Council approve the Measure F Annual Report for Fiscal Year ending June 30, 2024, and direct staff to publish the required excerpts from the report in the Daily Democrat and on the City's website.

Staff Contact:

Karie Farnham, Financial Services Manager, (530) 661-5846, [email protected]

Fiscal Impact:

This is an informational report, and therefore does not result in any fiscal impact. However, the report provides an accounting of Measure F (1/2 cent sales tax) receipts and expenses for the fiscal year ending June 30, 2024. The Measure F spending plan, which allocates resources to the various categories and projects within Measure F, is reviewed by the City Council annually, in connection with the development of the City's annual budget.

Background:

In November 2016, the Woodland voters approved Measure F (MSF), which extended the 1/2 cent supplemental sales tax collected within the boundaries of and for the benefit of the City of Woodland.

The 12-year approval of MSF, a general tax, includes funding for general city services such as street maintenance, parks and facility projects, public safety and economic development.

MSF revenue is anticipated to be spent on various categories based on overall community needs.

The City Council has identified Parks, Roads, Public Safety, and Economic Development as the primary general categories for funding.

The initial spending plan was approved by the City Council within the FY2018/19 annual budget on June 19, 2018, which provided an allocation of anticipated MSF revenues in a manner consistent with Council policy direction. The City Council will approve a revised spending plan which is then incorporated into the next fiscal year's annual budget. The City Council adopted a revised MSF spending plan at the May 2, 2023, meeting for incorporation into the FY2023/24 annual budget.

Similar to the process that was followed for Measure E, staff will prepare an annual financial report in December each year, illustrating the actual revenues received and use of the funds, and an updated annual spending plan will be prepared during the spring to be incorporated into the annual budget.

Discussion:

The following table includes (1) a summary of approved uses of MSF, as adopted with the FY2023/24 annual budget, and consistent with the annual spending plan, (2) prior years' expenditures, (3) FY2023/24 expenditures, and (4) the life to date expenditures for each identified category. Final revenues from MSF sales tax for FY2023/24 were $9.5 million, which is 124% of the amended budget.

Attachment A to this report provides a historical account of annual revenues received and detailed project expenditures, as well as the planned use of MSF resources over the life of the measure.

These revenues and expenditures are forecasted during the development of the annual spending plan, which is revisited and updated each year during the budget development process.

The fund balance for Measure F at the end of FY2023/24 includes amounts previously reserved by the Council for future work at the Sports Park, Parking Lot Rehabilitation Set-Aside, and a Park Projects Reserve. The spending plan for Measure F sets aside money each year to assist the Park Development Fund with payment of annual debt service. In the event that development activity for any fiscal year generates more revenue than expected, reliance on Measure F funds for assistance is decreased and the amounts that had been set aside for debt service assistance will be used for other park related projects within the City. In FY2023/24, development activity generated revenues to cover the majority of the annual debt service payment with the Park Development Fund needing to borrow $206,160 from Measure F; this left $967,936 available for allocation to other citywide projects.

Conclusion:

Staff recommends that the City Council approve the Measure F Annual Report for Fiscal Year ending June 30, 2024, and direct staff to publish the required excerpts from the report in the Daily Democrat and on the City's website.

Prepared by: Karie Farnham, Financial Services Manager

Reviewed by: Kim McKinney, Administrative Services Director

Attachments:

1. Attachment A - MSF Detailed Expenses

Attachment A
FY2018/19 FY2019/20 FY2020/21 FY2021/22 FY2022/23 FY2023/24 FY2024/25 FY2025/26 FY2026/27 FY2027/28 FY2028/29 FY2029/30 FY2030/31 Total Actual Actual Actual Actual Actual Actual Amended Budget Revenues Over 12 Years
MSF Annual Revenue Projection 4,053,546 5,957,637 6,935,312 7,656,557 8,619,040 7,729,577 8,285,544 8,246,600 8,504,100 8,749,800 8,984,000 9,187,290 2,420,809 95,329,812 Other Revenue 389,747 1,728,200 1,350,000 3,467,947 Expenditures
Parks/Pool
Park Debt Service - - 24,184 151,529 - 206,160 1,169,541 1,164,895 - - - - - 2,716,309 Clark Field Maintenance 15,000 15,000 15,000 15,000 - - - 15,000 15,000 15,000 15,000 15,000 15,000 150,000 Sports Park Turf Replacement (19-19) - - 149,966 11,516 - - - - - - - - - 161,481 Southeast Area Pool Project (19-18) - - - Southeast Area Pool Project (19-18) 2,000,000
Cyclical Tree Pruning Addition
Hiddleson Park Phase I/II (25-10) 660,000
Other Park Projects - - - 645,097 236,111 1,193,732 628,830 70,105 1,235,000 1,235,000 1,235,000 1,235,000 297,500 8,011,375 Parks Subtotal 15,000 15,000 189,150 823,141 236,111 1,399,892 4,458,371 1,250,000 1,250,000 1,250,000 1,250,000 1,250,000 312,500 11,039,165 Roads
Measure F - Planning Management (06-06) 19,142 22,351 20,990 50,204 149,927 80,417 50,000 50,000 50,000 50,000 50,000 50,000 12,500 655,533 Curb Gutter Sidewalk - 50,000 - 75,000 - - - - - - 125,000 Annual In-House Road Program Support (06-14) 583,695 536,359 657,872 626,250 1,135,620 1,049,237 1,016,105 1,100,000 1,100,000 1,100,000 1,100,000 1,100,000 275,000 11,380,139 Public Wokrs Road Improvements - - West Woodland Safe Routes to School (17-09) - - - 107,000 - - - - - - - - - 107,000 West Main St Bicycle/Ped Mobility & Safety Improvements (17-16) - 1,300,459 709,964 2,140 142 - - - - - - - - 2,012,705 Gibson Road (West to East Streets; 20-01) - - 112,617 38,835 546,758 267,144 - - - - - - - 965,354 Gibson Road - West to CR98 (20-08) 5,965 193,902 230,055 429,922 Local Roadway Safety Plan Project (21-13) 365 9,597 7,257 2,853 3,000 23,073 Matmor Rd & E. Gum Rehab (19-05) - - 2,034,510 - 2,034,510 Main Street Feasilbility Project (22-13) 3,284 9,453 58,543 71,279 East and Main Street Signal Project (22-14) - 460 460 2020 Road Rehabilitation (19-05) - - - (400,000) - - - - - - (400,000) 2022 ADA Improvements (22-01) - - - - - - - - - - I-5/113 Phase II Project (00-06) - - - East Main St. Improvement Project (13-05) - 2,017 2,017 Grant Planning and Application 30,422 25,000 25,000 25,000 25,000 25,000 25,000 Annual Pavement Maintenance - Summer 2021 (20-02) - - - 1,464,153 - - - - - - - - - 1,464,153 Annual Pavement Maintenance - Summer 2022 (22-06) 60,778 924,758 - 985,537 Annual Pavement Maintenance - Summer 2023 (23-01) 50,236 311,594 361,830 Annual Pavement Maintenance - Summer 2024 (24-01) 292,087 1,007,000 1,299,087 Annual Pavement Maintenance - Summer 2025 (25-02) - 1,500,000 1,200,000 2,700,000 Annual Pavement Maintenance - Summer 2026 (26-01) - 1,500,000 1,500,000 Beamer Underpass Erosion Control (25-11) 50,000
First St Public Parking Lot Rehabilitation (24-13) 750,000 Other Road Projects 285 - - 8,415 500,000 500,000 2,250,000 2,250,000 2,250,000 750,000 8,508,700 Roads Subtotal 603,122 1,859,169 1,501,809 2,368,207 3,068,054 4,367,755 4,076,105 2,875,000 3,175,000 3,425,000 3,425,000 3,425,000 1,037,500 34,226,298 Public Safety
Fire Staffing 437,748 515,788 611,338 594,533 610,870 613,646 853,790 896,480 941,304 988,369 1,037,788 1,089,677 1,144,161 10,335,493 Fire AFG Grant Match -
Fire Prevention Occupancy Management Software -
Fire Admin Relocation (25-09) 250,000
Fire Station Construction Set-Aside (16-10) 2,000,000
Pubic Safety Radio Replacement (25-05) 800,000
Traffic Signal Emergency Vehicle Preemption Installation (24-11) 200,000 Police Staffing 224,048 577,395 842,656 822,155 1,015,506 915,878 1,333,756 1,400,443 1,470,466 1,543,989 1,621,188 1,702,248 1,787,360 15,257,088 Public Safety Subtotal 661,796 1,093,184 1,453,994 1,416,688 1,626,376 1,529,524 5,437,546 2,296,923 2,411,770 2,532,358 2,658,976 2,791,925 2,931,521 25,592,581 Economic Development
Economic Development Staffing 235,687 223,060 185,766 177,064 274,666 230,846 267,530 280,906 294,952 309,699 325,184 341,443 89,629 3,236,432 Overhead 20,947 51,465 84,473 310,904 154,253 194,924 295,271 310,035 325,536 341,813 358,904 376,849 395,692 3,221,066 Total Expenditures 1,536,552 3,241,877 3,415,192 5,096,005 5,359,459 7,722,941 14,534,824 7,012,864 7,457,258 7,858,871 8,018,064 8,185,217 4,766,841 84,205,966 Net Revenues/Expenditures 2,516,994 2,715,760 3,520,120 2,560,552 3,649,328 6,636 (4,899,280) 1,233,736 1,046,842 890,929 965,936 1,002,073 (2,346,032) 12,863,594 Reserve Set Aside 125,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 1,325,000 -
Parks Projects Reserve 1,191,439 1,013,082 374,798 (1,275,000) (775,000) 529,318 -
Parking Lot Rehabilitation Set-Aside (Hotel Woodland) 575,000 (575,000) - -
Sports Park Reserve 500,000 500,000
Fund Balance 2,391,994 3,316,315 5,723,353 7,234,108 12,058,435 11,965,072 8,315,791 9,449,527 10,396,369 11,187,299 12,053,235 12,955,308 10,509,275 10,509,275

MEASURE F SPENDING PLAN
Planned

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: December 17, 2024
ITEM #: H.22
SUBJECT: Revision to Council Committee Assignments

Recommendation for Action: Staff recommends that the City Council amend the attached City Council Assignments for 2025.

Staff Contact:

Sarah Lansburgh, CMC, City Clerk, (530) 661-5806, [email protected]

Discussion:

City Council assignments are generally set upon the seating of the Council after an election. The Council will often review and amend its assignments after the annual rotation of its officers.

The attached updated City Council assignments will take effect January 1st and remain, unless amended by Council, or until reviewed after the certification of the November 2026 elections.

Attachments:

1. Council Assignments 2025 Draft

draft 12/17/2024

LOCAL AGENCY FORMATION
COMMISSION (LAFCO) (1) A 4th Thursday 9:00 a.m.

SACRAMENTO AREA COUNCIL
OF GOVERNMENTS (SACOG) A P 3rd Thursday 9:00 a.m.

YOLO COUNTY

TRANSPORTATION DISTRICT
(YCTD)
A P 2nd Monday 7:00 p.m.

YOLO COUNTY HOUSING
AUTHORITY (2) P A 4th Wednesday 3:00 p.m.

YOLO SOLANO AIR QUALITY

MANAGEMENT DISTRICT
(YSAQMD)
P A 2nd Wednesday 9:00 a.m.

WATER RESOURCES

ASSOCIATION (WRA) /

YOLO SUB-BASIN

GROUNDWATER AGENCY (JPA)
A P 5 x per yr as needed
on Monday 3:00 p.m.

WOODLAND/DAVIS CLEAN

WATER AGENCY (JPA) P P
3rd Thursday
Quarterly 3:00 p.m.

SAC / YOLO VECTOR CONTROL

AND MOSQUITO ABATEMENT

DISTRICT
P A 3rd Tuedsay 10:00 a.m.

YOLO COUNTY NATURAL

COMMUNITIES CONSERVATION

PLAN (JPA)
P A
3rd Monday 5:30 p.m.

YOLO ANIMAL SERVICES

PLANNING AGENCY P A
Monthly (date
varies) until Plan is
approved.
varies

VALLEY CLEAN ENERGY

ALLIANCE (JPA) BOARD P P A
2nd Thursday 5:30 p.m.

LIAISON APPOINTMENTS
YOLO COUNTY 2X2 P P 1st Wednesday 11:00 a.m.

COLLABORATIVE FOR

WOODLAND YOUTH -
WJUSD/YCOE/WCC 3X2X2
P P 2nd Wednesday 8:00 a.m.

CHAMBER OF COMMERCE 2X2 P P 1st Friday
Bi-Monthly 8:30 a.m.

LIBRARY 2X2 P

WOODLAND REC FOUNDATION
501(c)3
4th Tuesday 5:30 p.m.

LEAGUE OF CALIFORNIA CITIES -
VOTING DELEGATE (3)
Skip Davies - Community Member Non-Profit Board

CITY OF WOODLAND
CITY COUNCIL APPOINTMENTS - 2025
DRAFT 12/17/2024

INTER-JURISDICTIONAL BODIES LANSBURGH
(1)
Bi-county regional air quality district with County and City representatives.

Discusses countywide water availability, quality and
transfer issues; representatives from Cities, County,
Water Agencies and other interested organizations.

Groundwater Management Agency JPA.

STALLARD
(2)

GARCIA-
CADENA
(3)
MORENO (4) VEGA
(5)

MEETING
DATES

MEETING
TIME

COMMITTEE DEFINITION/PURPOSE
LAFCO Board Alternate 2024-2026 followed by 4
years as Regular Member. City appointments to
LAFCO ratified by Selection Committee comprised
of Yolo Mayors.

Legislative coordination and information provision of
areas of interest to Cities in the region.

Established in 1998 by State legislation. Adminsters
countywide transit (YOLOBUS) system and related
planning services.

STALLARD
(2)

GARCIA-
CADENA
(3)
Joint Powers Board charged with preparation and
implementation of a Natural Communities
Conservation Plan to preserve habitat and open
space.

Appointed by City Council to serve 4-year term
through 2024.

LANSBURGH
(1) MORENO (4) VEGA
(5)

MEETING
DATES

MEETING
TIME

COMMITTEE DEFINITION/PURPOSE
Joint Powers Board charged with oversight of
VCEA, Community Choice Aggregation program.

Yolo County, Davis, Woodland.

JPA established to develop a Strategic Plan for
providing animal services countywide.

League of Cities / Annual Conference
Discusses issues of mutual interest and keeps
regular dialog.

Discusses issues of mutual interest with School
Board and City Council Representatives.

Discusses issues of mutual interest and maintains
regular dialog.

On-call
Appointed annually prior to Annual Conference
Beginning 1/1995, this is a League of California
Cities program for regular communication between
Cities and their State legislative representatives.

ECONOMIC DEVELOPMENT

SUB-COMMITTEE P P

INFRASTRUCTURE

SUB-COMMITTEE P P

PUBLIC SAFETY

SUB-COMMITTEE P P

HOMELESS SUB-COMMITTEE P P
AD HOC Sub-Committee

COMMISSION APPOINTMENTS

DEI SUB-COMMITTEE P P
P Primary Designee assigned to represent the City
A ALTERNATE Designee - fill-in when Primary not available Annual Recruitment March thru June
Meets to review strategies and efforts to manage
issues surrounding homelessness.

Meets to review new business activity and buisiness
retention, recruitment, and expansion programs.

Meets to review public safety strategic plans and
public safety matters.

MEETING
TIME
On-call
On-call

STANDING COMMITTEES LANSBURGH
(1) MORENO (4) VEGA
(5)

MEETING
DATES
On-call Develop and track Equity Action Plan activity.

Rotating On-Call

STALLARD
(2)

GARCIA-
CADENA
(3)
On-call

COMMITTEE DEFINITION/PURPOSE
On-call
Meets to review capital plans and facilities and
related subdivision infrastructure needs.

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: December 17, 2024
ITEM #: H.23
SUBJECT: City Council Meeting Schedule for 2025

Recommendation for Action: Staff recommends that the City Council approve its meeting schedule for 2025.

Staff Contact:

Sarah Lansburgh, CMC, City Clerk (530) 661-5806, [email protected]

Background:

The City's Municipal Code provides that the City Council shall hold its regular meetings on the 1st and 3rd Tuesdays of each month. However, over the course of the calendar year, these dates occasionally conflict with holidays, winter and summer recess, and other dates such as out-of-town meetings or conferences.

By adopting an annual meeting calendar, the City avoids the need to adjust dates as conflicts arise, and allow for the City Council and staff to plan in advance for workflow, vacations, conferences and other activities to minimize conflicts with the City Council meeting schedule.

In addition, the meeting calendar provides the ability for the Council to schedule one or more Special Meetings or Study Sessions, as needed. Special Meetings, which are generally restricted to a single subject, are useful when an urgent Council action is needed prior to the next scheduled Regular Meeting. Study sessions are intended to provide the City Council with the opportunity to focus time and attention on a specific topic (or related topics) in a manner and setting that is impractical in the course of a Regular City Council meeting agenda.

Discussion:

As established by the city's municipal code, the Council's regular meetings are to be held on the 1st and 3rd Tuesday of every month. For 2025, the attached proposed calendar would retain this schedule, with the following possible modifications:

January 2025 - post 2024 Winter Recess
The 1st Tuesday of January falls on January 7th, shortly after returning from the Winter Recess.

Cancel the January 7 meeting and hold the next Regular Meeting on January 21.

CAP TO CAP - May 3-7, 2025
Cap to Cap falls on May 6th, the first Tuesday of May.

Cancel the May 6 meeting and hold a Special Meeting on May 13.

Summer Recess - July 16 through August 18, 2025
Cancel the August 5 meeting and hold the next Regular Meeting on August 19.

Winter Recess - December 26, 2025, through January 1, 2026 Retains 1st and 3rd Tuesday meetings in December.

Study Session(s) / Joint Meeting(s)

Council Retreat / Goal Setting - Tentatively scheduled for either February 15th or 22nd. The final confirmation of the date will be determined in January.

Additional study sessions are scheduled as needed.

Conclusion:

Staff recommends that the City Council approve its meeting schedule for 2025.

Prepared by: Sarah Lansburgh, CMC, City Clerk

Attachments:

1. 2025 Council Schedule Draft

S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 1 1
5 6 7 8 9 10 11 2 3 4 5 6 7 8 2 3 4 5 6 7 8
12 13 14 15 16 17 18 9 10 11 12 13 14 15 9 10 11 12 13 14 15 19 20 21 22 23 24 25 16 17 18 19 20 21 22 16 17 18 19 20 21 22 26 27 28 29 30 31 23 24 25 26 27 28 23 24 25 26 27 28 29 30 31

S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 5 1 2 3 1 2 3 4 5 6 7
6 7 8 9 10 11 12 4 5 6 7 8 9 10 8 9 10 11 12 13 14
13 14 15 16 17 18 19 11 12 13 14 15 16 17 15 16 17 18 19 20 21 20 21 22 23 24 25 26 18 19 20 21 22 23 24 22 23 24 25 26 27 28 27 28 29 30 25 26 27 28 29 30 31 29 30

S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 5 1 2 1 2 3 4 5 6
6 7 8 9 10 11 12 3 4 5 6 7 8 9 7 8 9 10 11 12 13
16 14 15 16 17 18 19 10 11 12 13 14 15 16 14 15 16 17 18 19 20 20 21 22 23 24 25 26 17 18 19 20 21 22 23 21 22 23 24 25 26 27 27 28 29 30 31 24 25 26 27 28 29 30 28 29 30
31 S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 1 1 2 3 4 5 6
5 6 7 8 9 10 11 2 3 4 5 6 7 8 7 8 9 10 11 12 13
12 13 14 15 16 17 18 9 10 11 12 13 14 15 14 15 16 17 18 19 20 19 20 21 22 23 24 25 16 17 18 19 20 21 22 21 22 23 24 25 26 27 26 27 28 29 30 31 23 24 25 26 27 28 29 28 29 30 31
30 September
April
December
March
May June
Council Schedule
January February
October November
July August
2025
Council Study Session (TBD) CalCities Annual Conference (Oct 16 - 18) Holiday Winter Recess (Dec 26 - Jan 1)
City Council Meeting (Regular) Cap to Cap (May 3 - 7)
City Council Meeting (Special) Summer Recess (Jul 16 - Aug 18) Updated: 3/17/23