Agenda packet — Woodland City Council, July 1, 2025 (part 2 of 3)

City of Woodland
WCA FY26-FY27 Tree Maintenance Agreement 12
participating in an equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, or by some other legally acceptable method. Contractor shall maintain records of each such verification, and shall make them available to the City or its representatives for inspection and copy at any time during normal business hours. The City shall not be responsible for any costs or expenses related to Contractor’s compliance with the requirements provided for in Section 11.3 or any of its sub - sections.

11.3.2 Employment Eligibility; Subcontractors, Contractors, Sub -subcontractors and Subcontractors. To the same extent and under the same conditions as Contractor, Contractor shall require all of its subcontractors, Contractors, sub -subcontractors and subcontractors performing any work relating to the Project or this Agreement to make the same verifications and comply with all requirements and restrictions provided for in Section 11.3.1.

11.3.3 Employment Eligibility; Failure to Comply . Each person executing this Agreement on behalf of Contractor verifies that they are a duly authorized officer of Contractor, and understands that any of the following shall be grounds for the City to terminate the Agreement for cause: (1) failure of Contractor or its subcontractors, Contractors, sub -subcontractors or subcontractors to meet any of the requirements provided for in Sections 11.3.1 or 11.3.2; (2) any misrepresentation or material omission concerning compliance with such requirements (including in those verifications provided to the Contractor under Section 11.3.2); or (3) failure to immediately remove from the Project any person found not to be in compliance with such requirements.

11.3.4 Air Quality. To the extent applicable, Contractor must fully comply with all applicable laws, rules and regulations in furnishing or using equipment and/or providing services, including, but not limited to, emissions limits and permitting requirements imposed by the Yolo-Solano Air Quality Management Dis trict (YSAQMD) and/or California Air Resources Board (CARB). Contractor shall indemnify City against any fines or penalties imposed by YSAQMD, CARB, or any other governmental or regulatory agency for violations of applicable laws, rules and/or regulations by Contractor, its subcontractors, or others for whom Contractor is responsible under its indemnity obligations provided for in this Agreement.

11.4 Prohibited Interests. Contractor maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Contractor, to solicit or secure this Agreement. Further, Contractor warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Contractor, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Contractor further agrees to file, or shall cause its employees or subcontractors to file, a Statement of Economic Interest with the City ’s Filing Officer as required under state law in the performance of the Services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employ ee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

11.5 California Labor Code Requirements.

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City of Woodland
WCA FY26-FY27 Tree Maintenance Agreement 13

11.5.1 Contractor is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects (“Prevailing Wage Laws”). If the services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. Contractor shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Contractor and all subcontractors to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code Section 1777.1). The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4.

11.5.2 If the services are being performed as part of an applicable “public works” or “maintenance” project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Contractor and all subcontractors performing such services must be registered with the Department of Industrial Relations. Contractor shall maintain registration for the duration of the Project and require the same of any subcontractors, as applicable. This Project may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Contractor’s sole responsibility to comply with all applicable registration and labor compliance requirements. Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to work performe d on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1.

11.5.3 This Agreement may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Contractor’s sole responsibility to comply with all applicable registration and labor compliance requirements. Any stop orders issued by the Department of Industrial Relations against Contractor or any subcontractor that affect Contractor’s performance of services, including any delay, shall be Contractor’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Contractor caused delay and shall not be compensable by the City. Contractor shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the Department of Industrial Relations against Contractor or any subcontractor.

11.6 Equal Opportunity Employment . Contractor represents that it is an equal opportunity employer and it shall not discriminate against any sub contractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non -discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, tran sfer, recruitment or recruitment advertising, layoff or termination.

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City of Woodland
WCA FY26-FY27 Tree Maintenance Agreement 14

11.7 Labor Certification. By its signature hereunder, Contractor certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Workers ’ Compensation or to undertake self -insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.

11.8 Attorneys’ Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorneys’ fees and all other costs of such action.

11.9 Assignment or Transfer. Contractor shall not assign, hypothecate or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transf erees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer.

11.10 Successors and Assigns. This Agreement shall be binding on the success ors and assigns of the Parties.

11.11 Amendment; Modification. No supplement, modification or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.

11.12 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel or otherwise.

11.13 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both parties.

11.14 Governing Law; Government Code Claim Compliance . This Agreement shall be governed by the laws of the State of California. Venue shall be in Yolo County. In addition to any and all contract requirements pertaining to notices of and requests for compensation or payment for extra work, disputed work, claims and/or changed conditions, Contractor must comply with the claim procedures set forth in Government Code sections 900 et seq. prior to filing any lawsuit against the City. Such Government Code claims an d any subsequent lawsuit based upon the Government Code claims shall be limited to those matters that remain unresolved after all procedures pertaining to extra work, disputed work, claims, and/or changed conditions have been followed by Contractor. If no such Government Code claim is submitted, or if any prerequisite contractual requirements are not otherwise satisfied as specified herein, Contractor shall be barred from bringing and maintaining a valid lawsuit against the City.

11.15 Time of Essence . Time is of the essence for each and every provision of thi s Agreement.

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City of Woodland
WCA FY26-FY27 Tree Maintenance Agreement 15

11.16 Construction; References; Captions . Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days.

All references to Contractor include all personnel, employees, agents, and subcontractors of Contractor, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content or intent of this Agreement.

11.17 No Third Party Beneficiaries . There are no intended third party beneficiaries of any right or obligation assumed by the Parties.

11.18 Authority to Enter Agreement. Contractor has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.

11.19 Invalidity; Severability . If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

11.20 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.

11.21 City’s Right to Employ Other Contractors. City reserves right to employ other Contractors in connection with this Project.

11.22 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement. [SIGNATURES ON NEXT PAGE]

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City of Woodland
WCA FY26-FY27 Tree Maintenance Agreement 16
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above written.

CITY OF WOODLAND WEST COAST ARBORISTS, INC.

By: ___________________________ By:

Ken Hiatt
City Manager
___________________________
Patrick Mahoney
President
Attest:

By: ___________________________
Sarah Lansburgh
City Clerk

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17 EXHIBIT “A”

SCOPE OF SERVICES

The scope of contracted work shall consist of removal, pruning, and other maintenance of trees, palms and other woody plants, in various locations within the City of Woodland. Work shall be supervised and approved by representatives of the Department of Co mmunity Services’ Urban Forestry staff.

I. GENERAL PROVISIONS.

The Contractor shall be aware of and shall comply with the Woodland City Codes governing tree pruning work, traffic control and any other regulations that may affect operations. Refer to City of Woodland’s Standard Specifications, Section 23. The Contractor shall furnish all labor, materials, and equipment necessary to perform the work described herein in strict accordance with these specifications and subject to the terms and conditions of this Agreement.

All work shall be performed by a tree care contractor, who shall be licensed by the California Contractors State License Board (Classification C-61/Category D-49) to provide such contract services within the State of California and the City of Woodland.

A. A. Inspection and Oversight.

The contract will be managed by a member of the Urban Forestry staff, serving in the capacity of Contract Inspector. The Inspector provides the principal contract management and monitoring function and is the primary contact point for communication between the City and the Contractor.

The Inspector will ensure compliance with the contract documents, observing work both during progress and upon completion. The Inspector will make routine independent inspections of all sites maintained by the Contractor, which may or may not be announced and do not require the presence of the Contractor. Inspections shall be both visual and operational. In addition, the Inspector may call for the Contractor to meet on the site for walkthrough inspections. The Inspector will schedule such meetings at the discretion of the City.

The Inspector will review the site for cleanliness, adherence to pruning standards, safety procedures and proper traffic and pedestrian control. The Inspector will give the contractor an opportunity to correct or replace non -conforming deliverables or serv ices if this can be accomplished within the required delivery schedule. Correction or replacement will be without additional cost to the City.

The Inspector will not consider the services complete until all unacceptable performance has been corrected. The value of the Contractor’s non -performance will be deducted from any money due the Contractor. The Inspector will document in the contract file the basis for any amounts withheld.

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18 B. Record Keeping and Invoicing.

The contractor shall invoice Urban Forestry bi-weekly, in a format approved by the City. This format will include but not be limited to date of work, address where work was performed, type of work performed, corresponding inventory/tree identification and shall be used for each invoice and must be completed in its entirety. The Contractor will supply work history reports on a quarterly basis, or upon request by the Inspector, in a format approved by the City.

C. Work Week.

The normal work week shall be Monday through Friday, 7:30 a.m. to 4:00 p.m. Where traffic, parking or other constraints exist, the work week may be modified. All work week modifications shall be approved by Urban Forestry staff. The Contractor shall notify Urban Forestry staff by 7:30 a.m. daily, by e -mail, with starting locations for each crew and contact phone number for foreman.

D. Allocation and Completion of Work Orders.

Work Orders shall be allocated by Urban Forestry staff based on actual service requirements and available funding. All work orders will be assigned on an “as-needed” basis as determined by Urban Forestry. It is possible that no services may be required by the City from a Contractor during all or any portion of the Agreement term. All work orders assigned to the Contractor shall be completed within 10 calendar days except where otherwise noted.

E. Qualified Personnel.

F. The contractor shall provide qualified supervisory staff who are physically present at each job site.

1. Each crew shall consist of at least one employee with current certification as a International Society of Arboriculture Certified Tree Worker.

2. Each crew shall consist of at least one supervising employee with current certification as an International Society of Arboriculture Certified Arborist.

3. Each crew shall consist of at least one supervising employee with training in current Best Management Practices in California for Tree Care for Birds and Other Wildlife.

F. Equipment.

All vehicles and equipment used in the performance of work assigned under this Agreement shall be in good working order and in compliance with all local, state, and federal laws.

1. Vehicles shall display signage denoting the contractor's name, telephone number, and "City of Woodland Urban Forestry Contractor." City identification signs shall not be displayed when performing any work outside the scope of this Agreement.

2. Contractor vehicles will be equipped with all warning lights, signage, and other

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19 equipment necessary to safely work in the City right-of-way.

G. Damage to Property.

Public or private property damaged as a result of the Contractor's operations shall be repaired or replaced at the Contractor's sole cost and expense and shall be repaired or replaced back to the original existing conditions.

H. Safety.

The Contractor shall plan and conduct all work in a manner that will safeguard all persons from injury and shall take all precautions required by applicable local, County, State or Federal requirements.

1. The Contractor shall be solely responsible for complying with O.S.H.A. and Cal O.S.H.A.

Safety Orders, City Code, and the California Manual on Uniform Traffic Control Devices (MUTCD), so as to protect all persons, including employees from foreseeable injur y, or damage to property.

2. All work within 10 feet of any overhead high voltage electrical conductors shall be referred to Pacific Gas & Electric (PG&E) by the Contractor. Work shall be scheduled by the Contractor in cooperation with PG&E and shall be conducted in such a manner as t o minimize disruption of service and disturbance of residents.

3. Tree care operations that involve climbing or other aerial work may be temporarily suspended during inclement weather with prior approval from Urban Forestry staff.

I. Work Affecting the Public Right-Of-Way.

The Contractor acknowledges and agrees that the safety of motorists, pedestrians, and maintenance crews while working along the City's transportation corridors is paramount, and the Contractor agrees that during the progress of the work, the Contractor sha ll constantly protect and preserve the safety of the public. The Contractor shall not unnecessarily cause inconvenience to the public during the progress of the work and shall minimize the inconvenience caused by the Contractor's operations. Such operation s include, but are not limited to, work performed on or adjacent to the work site, traffic lane and pedestrian closures and deliveries of material and equipment.

1. Temporary Traffic Control Requirements.

The Contractor shall be solely responsible for furnishing, installing and maintaining all advance warning signs and devices necessary to safeguard the general public and the work, and to provide for the proper and safe routing of vehicular and pedestrian traffic during the performance of the work. This requirement shall be for the duration of the service or project, and shall not be limited to working hours. The use of flagmen, barricades, and construction signage shall comply with the current edition of the California MUTCD.

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20 The Contractor shall not be allowed to work until a City -approved traffic control plan is on file with the Inspector. If the Inspector determines at any time that actual traffic conditions under the approved plan are not adequate to ensure public safety, t he Engineer may require the plan to be immediately modified. If a hazardous condition cannot be eliminated by plan modification, the Inspector may require work under the plan be stopped, and the plan suspended, until the safety hazard is remedied. The Cont ractor shall not be entitled to any costs, damages or extension of Contract time arising from any stop work order issued by the Inspector under this Section.

The Contractor shall provide safe pedestrian and disabled access through or around the construction area at all times. Sidewalk closure shall comply with federal and state disability access laws and regulations. The Contractor shall provide access to all existing driveways, adjacent parking areas, and buildings at all times unless other arrangements are made with the property owner and approved by the Inspector. Access for emergency vehicles shall be clear at all times.

All work within public streets and/or right-of-way shall be done in an expeditious manner so as to cause as little inconvenience to the public as possible. Unless otherwise approved, the Contractor shall maintain at least one travel lane in each direction at all times on two- way Primary Streets (defined below), and at least two travel lanes at all times on one-way Primary Streets. The Contractor shall also maintain local property access and access to existing public cross-streets.

The Contractor shall submit a traffic control plan showing proposed traffic control measures and detours for vehicles and pedestrians a minimum of ten working days prior to the start of any work that requires the closure of a sidewalk or traffic lane. Traf fic control plans must be submitted to and approved by the City Traffic Engineer prior to work commencing. The traffic control plan shall include the following information:
a. The name and business address of the applicant.
b. A diagram showing:

1. The location of the proposed work area;

2. The location of areas where the public right -of-way will be closed or obstructed; and

3. The placement of traffic control devices necessary to perform the work. c. The proposed phases of traffic control in a narrative format including a description and dates for the beginning and ending of each phase.
d. The time periods when the traffic control will be in effect.

2. Temporary Street Parking Lane Closure.

The Contractor shall provide barricades with signage noting parking restrictions and days and times of scheduled tree care operations at least 72 hours in advance of work.

All barricades and signage must be approved by Urban Forestry staff . Parking closure

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21 signs shall not be attached to trees. Parking closure signs shall not indicate TOW AWAY zones.

J. Parking and Traffic Violations.

Parking and traffic citations as a result of violations shall be solely the responsibility of the Contractor.

II. TECHNICAL SPECIFICATIONS.

The Contractor shall provide the following services, as requested by Urban Forestry:
• Demand Pruning
• Programmed Pruning
• Crown Reduction/Crown Clean for English Elms
• Palm Pruning
• Tree Removal
• Crane Services
• Unscheduled Work or Storm/Emergency Work Crew Services Note: English elms not requiring a crown reduction will be billed at programmed or demand based pruning rates.

Tree care operations shall be in accordance with current standards as established by the American National Standard Institute (ANSI). Specifically, current ANSI A300 (Tree, Shrub and Other Woody Plant Maintenance -Standard Practices), ANSI Z133 (Safety Requ irements for Arboricultural Operations) and accompanying International Society of Arboriculture "Best Management Practices" publications shall be adhered to. Tree climbing spurs shall not be used except where trees are to be removed, where trees cannot oth erwise be safely accessed, or in the case of emergencies.

With the exception of work requested on a time and materials basis, all pruning orders shall be based on complete pruning of the entire tree.

A. Tree Pruning.

Work orders for programmed pruning are based on street block areas within the City of Woodland boundaries. Generally, programmed pruning areas are planned as contiguous areas. Work orders for demand -based pruning are based on service requests with specific objectives in various locations within the City of Woodland boundaries and may or may not be at contiguous locations.

Notwithstanding the referenced ANSI standards, trees and palms shall be pruned as follows:

1. Mature Trees.

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22 Tree crowns shall be cleaned, raised, reduced, thinned or any combination of these methods to achieve the following objectives:
a. Remove dead branches that are greater than 1 inch at the point of attachment. b. Remove diseased, decayed, broken, weakly attached, and/or crossing branches. c. Remove mistletoe and/or vines growing on the tree.
d. Improve tree growth and form to maximize safety, structural integrity, and health. e. Prune to provide eventual clearance of 14 feet over roadways; prune to provide eventual clearance of 8 feet over pedestrian pathways; prune to provide eventual clearance of 5 feet around buildings and other structures, including, but not limited to roofs, gutters, fireplaces, television antennas, and utility service connections. f. Prune to clear line of sight for streetlights, traffic signs and signals, and street signs.

The contractor shall not remove more of the tree crown than is necessary to achieve the above objectives.. Under no circumstances shall more than 25 percent of the crown be removed on a mature tree without approval from the Inspector.

Tree climbing spurs shall not be used except where trees are to be removed, where trees cannot otherwise be safely accessed, or when performing an emergency rescue.

All tree care activities shall be performed using methods that minimize the impacts to nesting wildlife.

When reducing the length of a permanent limb, the resulting terminal branch should be at least 1/3 the diameter of the parent limb.

The Contractor shall notify Urban Forestry staff if any defects are found in a tree while pruning.

2. Young Trees.

Unless otherwise directed by the Inspector, the Contractor shall use a combination of removal and reduction cuts in the application of the natural pruning system to conserve the characteristic growth patterns of each tree and achieve the following objectives for young trees with a trunk diameter of approximately 8 inches or less. a. Remove dead branches.
b. Remove diseased, decayed, broken, weakly attached and/or crossing branches. c. Develop strong central leader and radially and vertically symmetric distribution of branches as appropriate for the species.
d. Encourage trunk taper by retaining temporary branches until diameter at the point

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23 of attachment is approximately 1/3 of the diameter of the parent branch. e. Select and develop permanent branches.
f. Minimize conflicts with pedestrians, vehicles, and sightlines at street intersections.

The contractor shall not remove more of the tree crown than is necessary to achieve the above objectives. Under no circumstances shall more than 50 percent of the crown of be removed on a young tree without approval from the Urban Forestry staff.

Tree climbing spurs shall not be used except where trees are to be removed, where trees cannot otherwise be safely accessed, or when performing an emergency rescue.

All tree care activities shall be performed using methods that minimize the impacts to nesting wildlife.

When reducing the length of a permanent limb, the resulting terminal branch should be at least 1/3 the diameter of the parent limb.

The Contractor shall notify the Urban Forestry staff if any substantial defects are found in a tree while pruning

3. Palms.

Unless otherwise directed by the Inspector, the Contractor shall use removal cuts in the application of the natural pruning system to conserve the characteristic growth patterns of each tree and achieve the following objectives for palms. a. Remove dead and dying fronds.
b. Prune palm crown to no narrower than a 9 and 3 o’clock position. c. Remove loose frond sheaths along the entire length of the trunk. d. Remove fruit and flowers.
i) A chainsaw may only be used on dead fronds. Use of a handsaw is required on green fronds and fruit/flowers.

B. Tree Removal.

Notwithstanding the referenced ANSI Standards, trees, palms and other woody plants shall be removed as follows:

1. Remove all tree parts in a safe and efficient manner. Where necessary, tree parts shall be lowered by rope, crane, or other suitable means to avoid damage to surrounding property, including adjacent trees.

2. Ropes or other rigging shall not be placed so as to cause damage to adjacent property or trees

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24 3. Trees shall be removed to within 6 inches of grade, measured from the soil line where the trunk meets the ground.

C. Debris Removal.

The scope of work shall include removal and disposal of brush and debris generated by said work. Waste material shall be disposed of at the contractor's expense at a location designated and/or approved by the City. Waste material shall not be given away or sold as firewood.

Waste material (excepting trees affected by Dutch Elm Disease) shall not be landfilled.

Recycling of wood and wood chips through sustainable uses is strongly encouraged.

Contractor shall provide wood or trunk samples if requested by Urban Forestry staff. Debris resulting from contractor's operations shall not be left on any work sites overnight. Upon completion of a work, the site shall be left in a clean and orderly condition.

D. Tool Sanitation and Disease Transmittal
Contractor’s tools that have potential to transmit pests or diseases to other trees shall be disinfected prior to initiating work within the City, after work on any potentially diseased trees, and prior to reinitiating work after any work outside of City-contracted services.

All lead workers that supervise tree care operations under the terms and conditions of this Agreement shall attend a Dutch Elm Disease awareness and training class, provided by Urban Forestry, prior to any work on species susceptible to the disease. Dispos al sites and methods for Dutch Elm Disease-infected tree parts shall be approved by Urban Forestry staff.

Due to disease concerns regarding Canary Island Date Palms (Phoenix canariensis) and California fan palms (Washington filifera), live fronds, flowers and fruit parts must be pruned with handsaws.

Chain saws and hand saws shall be thoroughly disinfected before and after use on any species of palm or elm using a disinfectant approved by Urban Forestry. Chain saws shall have the clutch cover removed and the chain, bar, and clutch area shall be sprayed. Handsaws are to be completely disinfected after each use. Chain saws and hand saws shall be disinfected with each use before pruning the next tree.

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25 EXHIBIT B

FEE SCHEDULE/MANNER OF PAYMENT

1. CONTRACTOR'S Compensation. The total of all fees paid to the CONTRACTOR for the performance of all services set forth in Exhibit A, including normal revisions (hereafter the "Services"), and for all authorized Reimbursable Expenses, shall not exceed the total sum of six hundred forty-eight thousand seven-hundred eighty three dollars ($648,783) .

2. Billable Rates. CONTRACTOR shall be paid for the performance of Services on an hourly rate, daily rate, flat fee, lump sum or other basis, as set forth in Attachment 1 to Exhibit B, attached hereto and incorporated herein.

3. CONTRACTOR'S Reimbursable Expenses. Reimbursable Expenses shall be limited to actual expenditures of CONTRACTOR for expenses that are necessary for the proper completion of the Services and shall only be payable if specifically authorized in advance by CITY.

4. Payments to CONTRACTOR.

A. Payments to CONTRACTOR shall be made pursuant to the terms of the Agreement. CONTRACTOR shall be responsible for the cost of supplying all documentation necessary to verify the bi-weekly billings to the satisfaction of CITY.

B. All invoices submitted by CONTRACTOR shall contain the following information:
(1) Job/Project Name
(2) CITY's current Purchase Order Number
(3) CONTRACTOR'S Invoice Number
(4) Date of Invoice Issuance
(5) Work Order Number (if applicable)
(6) CITY representative identified on the Purchase Order (7) CONTRACTOR'S remit address for payment
(8) Description of services billed under Invoice
(9) Amount of Invoice (itemize all authorized Reimbursable Expenses) (10) Total Billed to Date under Agreement
C. Items shall be separated into Services and Reimbursable Expenses. Billings that do not conform to the format outlined above shall be returned to CONTRACTOR for correction.

CITY shall not be responsible for delays in payment to CONTRACTOR resulting from CONTRACTOR'S failure to comply with the invoice format described above.

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26 Submitting Invoices:

Email.

Submit email invoices and any attachments to: [email protected] Mail:

If emailing invoices and attachments is not an option, mail to:

Westley Schroeder, Park Superintendent
2001 East Street
Woodland, CA 95776

5. Additional Services. Additional Services are those services related to the scope of services of CONTRACTOR set forth in Exhibit A but not anticipated at the time of execution of this Agreement. Additional Services shall be provided only when an amendment to this Agreement is approved by CITY in accordance with CITY's Supplemental Agreement procedures. CITY reserves the right to perform any Additional Services with its own staff or to r etain other contractors to perform the Additional Services.

6. Taxes. CONTRACTOR shall pay, when and as due, any and all taxes incurred as a result of CONTRACTOR'S compensation hereunder, including estimated taxes, and shall provide CITY with proof of the payment upon request. CONTRACTOR hereby agrees to indemnify CITY for any claims, losses, costs, fees, liabilities, damag es or injuries suffered by CITY arising out of CONTRACTOR'S breach of this Section 6.

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27 EXHIBIT B
ATTACHMENT 1

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City of Woodland 1
West Coast Arborist Stump Grinding Services
FY 26-FY27

CITY OF WOODLAND

PROFESSIONAL SERVICES AGREEMENT FOR
FY26-FY27 STUMP GRINDING SERVICES
CM #

This Agreement is made and entered into this_____ day of July, 2025 by and between the City of Woodland, a California municipal corporation (“City”) and West Coast Arborists, Inc. a California Corporation (“Contractor”). City and Contractor are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.

RECITALS
A. Contractor desires to perform and assume responsibility for the provision of certain professional contract services required by the City on the terms and conditions set forth in this Agreement. Contractor represents that it is experienced in providing Stump Grinding services to public clients, is licensed in the State of California, and is familiar with the plans of City.

B. The City of Sacramento awarded a contract to Contractor for similar stump grinding services through a competitive bid process, and the City of Woodland is permitted under the terms of its Municipal Code to make use of Sacramento’s procurement process for Contractor’s provision of services to the City.

C. Contractor agrees that it is satisfied itself by its own investigation and research regarding the conditions affecting the work to be done and labor and materials needed, and that its decision to execute this Agreement is based on such independent investigation and research.

D. City desires to engage Contractor to render such services as set forth in this Agreement.

AGREEMENT

1. SCOPE OF SERVICES AND TERM.

1.1 General Scope of Services. Contractor promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and ade quately supply the stump grinding services necessary for the Project ( “Services”).

The Services are more particularly described in Exhibit “A” attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this

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City of Woodland
WCA FY26-FY27 Stump Grinding Services 2
Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules, and regulations.

1.2 Term. The term of this Agreement shall be from July 1, 2025 to October 31, 2027 unless earlier terminated as provided herein. Contractor shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines.

2. SCHEDULE OF SERVICES.

2.1 Schedule of Services. Contractor shall perform the Services expeditiously, within the term of this Agreement, and in accordance with the Schedule of Services set forth in Exhibit “A” attached hereto and incorporated herein by reference. Contractor represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Contractor’s conformance with the Schedule, City shall respond to Contractor’s submittals in a timely manner. Upon request of City, Contractor shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services.

2.2 Extension of Time. Contractor may, for good cause, request extensions of time to perform the Services required hereunder. Such extensions shall be authorized in advance by the City in writing and shall be incorporated in written amendments to this Agreement.

2.3 Period of Performance and Liquidated Damages . Contractor shall perform and complete all Services under this Agreement within the term set forth in Section 2.1 above as it may be extended pursuant to Section 2.2 (“Performance Time ”). Contractor shall also perform the Services in strict accordance with any completion schedule or Project milestones described in Exhibits “A” attached hereto, or which may be separately agreed upon in writing by the City and Contractor (“Performance Milestones”). Contractor agrees that if the Services are not completed within the aforementioned Performance Time and/or pursuant to any such Project Milestones developed pursuant to provisions of this Agreement, it is understood, acknowledged and agreed that the City will suffer damage.

3. FEES AND PAYMENTS.

3.1 Compensation. Contractor shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit ”B” attached hereto and incorporated herein by reference. The total compensation for this Agreement shall not exceed Thirty Thousand Dollars ($30,000.00). Contractor shall not be reimbursed for any expenses unless authorized in writing by City. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.

3.2 Payment of Compensation . Contractor shall submit to City a biweekly itemized statement which indicates work completed and hours of Services rendered by Contractor. The statement shall describe the amount of Services and supplies provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, thro ugh

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the date of the statement. City shall, within forty-five (45) days of receiving such statement, review the statement and pay all approved charges thereon.

3.3 Extra Work. At any time during the term of this Agreement, City may request that Contractor perform Extra Work. As used herein, “Extra Work ” means any work which is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Contractor shall not perform, nor be compensated for, Extra Work without written authorization from City’s Representative.

4. CHANGES.

4.1 The Parties may, from time to time, request changes in the scope of the Services of Contractor to be performed hereunder. Such changes, including any increase or decrease in the amount of Contractor’s compensation and/or changes in the schedule must be authorized in advance by City in writing. Mutually agreed changes shall be incorporated in written amendments to the Agreement.

5. RESPONSIBILITIES OF CONTRACTOR.

5.1 Independent Contractor; Control and Payment of Subordinates. The Services shall be performed by Contractor or under its supervision. Contractor will determine the means, methods and details of performing the Services subject to the requirements of this Agreement.

City retains Contractor on an independent contractor basis and not as an employee. Contractor retains the right to perform similar or different services for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Contractor shall also not be employees of City and shall at all times be under Contractor’s exclusive direction and control. Contractor shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Servic es under this Agreement and as required by law. Contractor shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation insurance.

5.2 Conformance to Applicable Requirements. All work prepared by Contractor shall be subject to the approval of City.

5.3 Substitution of Key Personnel. Contractor has represented to City that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Contractor may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Contractor cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause.

As discussed below, any personnel who f ail or refuse to perform the Services in a manner acceptable to the City, or who are determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of persons or

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property, shall be promptly removed from the Project by the Contractor at the request of the City.

The key personnel for performance of this Agreement are as follows: James Speck.

5.3.1 City’s Representative. The City hereby designates Westley Schroeder or his or her designee, to act as its representative for the performance of this Agreement ( “City’s Representative”). City’s Representative shall have the power to act on behalf of the City for all purposes under this Contract. Contractor shall not accept direction or orders from any person other than the City’s Representative or his or her designee.

5.3.2 Contractor’s Representative. Contractor hereby designates James Speck or his or her designee, to act as its representative for the performance of this Agree ment (“Contractor’s Representative”). Contractor’s Representative shall have full authority to represent and act on behalf of the Contractor for all purposes under this Agreement. The Contractor’s Representative shall supervise and direct the Services, using his best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.

5.4 Coordination of Services. Contractor agrees to work closely with City staff in the performance of Services and shall be available to City ’s staff, Contractors and other staff at all reasonable times.

5.5 Standard of Care; Performance of Employees . Contractor shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Contractor represents and maintains that it is skilled in the professional calling necessary to perform the Services. Contractor warrants that all employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Finally, Contractor represents that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a City Business License, and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Contractor shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Contractor’s failure to comply with the standard of care provided for herein. Any employee of the Contractor or its sub - Contractors who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Contractor and shall not be re-employed to perform any of the Services or to work on the Project.

5.6 Safety. Contractor shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Contractor shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limi ted to: (A) adequate life protection and life saving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as

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safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injur ies; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.

6. INSURANCE.

6.1 Time for Compliance . Contractor shall not commence Services under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Contractor shall not allow any subcontractor to commence work on any subcontract until it has provided evidence satisfactory to the City that the subcontractor has secured all insurance required under this section. Failure to provide and maintain all required insurance shall be grounds for the City to terminate this Agreement for cause.

6.2 Types of Required Coverages. As a condition precedent to the effectiveness of this Agreement for work to be performed hereunder and without limiting the indemnity provisions of the Agreement, the Contractor in partial performance of its obligations under such Agreement, shall procure and maintain in full force and effect during the term of the Agreement, the following policies of insurance.

6.2.1 Commercial General Liability . Co mmercial General Liability Insurance which affords coverage at least as broad as Insurance Services Office “occurrence” form CG 0001, with minimum limits of at least $1,000,000 per occurrence. Defense costs shall be paid in addition to the limits.

The policy shall contain no endorsements or provisions limiting coverage for (1) products and completed operations; (2) contractual liability; (3) third party action over claims; or (4) cross liability exclusion for claims or suits by one insured against another.

6.2.2 Automobile Liability . Automobile Liability Insurance with coverage at least as broad as Insurance Services Office Form CA 0001 covering “Any Auto” (Symbol 1) with minimum limits of $1,000,000 each accident.

6.2.3 Workers’ Compensation. Workers’ Compensation Insurance, as required by the State of California and Employer ’s Liability Insurance with a limit of not less than $1,000,000 per accident for bodily injury and disease.

6.2.4 Professional Liability . Professional Liability insurance for errors and omissions with minimum limits of $1,000,000. Covered Professional Services shall specifically include all work to be performed under the Agreement.

If coverage is written on a claims-made basis, the retroactive date shall precede the effective date of the initial Agreement and continuous coverage will be maintained or an extended reporting period will be exercised for a period of at least three (3) ye ars from termination or expiration of this Agreement.

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6.3 Endorsements.

6.3.1 The policy or policies of insurance required by Sections 6.2.1 Commercial General Liability and 6.2.2 Automobile Liability.

6.3.1.1 Additional Insured . The indemnified parties shall be additional insureds with regard to liability and defense of suits or claims arising out of the performance of the Agreement. Additional Insured Endorsements shall not (1) be restricted to “ongoing operations”; (2) exclude “contractual liability”; (3) restrict coverage to “sole” liability of Contractor; or (4) contain any other exclusions contrary to the Agreement.

6.3.1.2 Primary Insurance and Non-Contributing Insurance. This insurance shall be primary and any other insurance, deductible, or self -insurance maintained by the indemnified parties shall not contribute with this primary insurance.

6.3.1.3 Severability. In the event of one insured, whether named or additional, incurs liability to any other of the insureds, whether named or additional, the policy shall cover the insured against whom claim is or may be made in the same manner as if separate policies had been issued to each insured, except that the limits of insurance shall not be increased thereby.

6.3.1.4 Cancellation. The policy shall not be canceled or the coverage suspended, voided, reduced or allowed to expire until a thirty (30) day prior written notice of cancellation has been served upon the City except ten (10) days prior written notice shall be allowed for non-payment of premium.

6.3.1.5 Duties. Any failure by the named insured to comply with reporting provisions of the policy or breaches or violations of warranties shall not affect coverage provided to the indemnified parties.

6.3.1.6 Applicability. That the coverage provided therein shall apply to the obligations assumed by the Contractor under the indemnity provisions of the Agreement, unless the policy or policies contain a blanket form of contractual liability coverage.

6.3.2 The policy or policies of insurance required by Section 6.2.3 Workers’ Compensation shall be endorsed, as follows:

6.3.2.1 Waiver of Subrogation : A waiver of subrogation stating that the insurer waives all rights of subrogation against the indemnified parties.

6.3.2.2 Cancellation. The policy shall not be canceled or the coverage suspended, voided, reduced or allowed to expire until a thirty (30) day prior written notice of cancellation has been served upon the City except ten (10) days prior written notice shall be allowed for non-payment of premium.

6.3.3 The policy or policies of insurance required by Section 6.2.4 Professional Liability shall be endorsed, as follows:

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6.3.3.1 Cancellation. The policy shall not be canceled or the coverage suspended, voided, reduced or allowed to expire until a thirty (30) day prior written notice of cancellation has been served upon the City except ten (10) days prior written notice shall be allowed for non-payment of premium.

6.4 Deductible. Any deductible or self -insured retention must be approved in writing by the City and shall protect the indemnified parties in the same manner and to the same extent as they would have been protected had the policy or policies not contained a deductible or self-insured retention.

6.5 Evidence of Insurance . The Contractor, concurrently with the execution of the Agreement, and as a condition precedent to the effectiveness thereof, shall deliver either certified copies of the required policies, or original certificates and endorsements on forms approved by the City. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15) days prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or reduced, Contractor shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies.

6.6 Failure to Maintain Coverage . Contractor agrees to suspend and cease all operations hereunder during such period of time if the required insurance coverage is not in effect and evidence of insurance has not been furnished to the City. The City shall have the right to withhold any payment due Contractor until Contractor has fully complied with the insurance provisions of this Agreement.

In the event that the Contractor’s operations are suspended for failure to maintain required insurance coverage, the Contractor shall not be entitled to an extension of time for completion of the Work because of production lost during suspension.

6.7 Acceptability of Insurers. Each such policy shall be from a company or companies with a current A.M. Best’s rating of no less than A:VII and authorized to do business in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.

6.8 Insurance for Subcontractors. All subcontractors shall be included as additional insureds under the Contractor’s policies, or the Contractor shall be responsible for causing subcontractors to purchase the appropriate insurance in compliance with the terms of this Agreement, including adding the City as an Additional Insured to the subcontractor’s policies.

7. OWNERSHIP OF MATERIALS AND CONFIDENTIALITY.

7.1 Documents & Data; Licensing of Intellectual Property . This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies,

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drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Contractor under this Agreement (“Documents & Data”). All Documents & Data shall be and remain the property of City, and shall not be used in whole or in substantial part by Contractor on other projects without the City's express written perm ission. Within thirty (30) days following the completion, suspension, abandonment or termination of this Agreement, Contractor shall provide to City reproducible copies of all Documents & Data, in a form and amount required by City. City reserves the right to select the method of document reproduction and to establish where the reproduction will be accomplished. The reproduction expense shall be borne by City at the actual cost of duplication. In the event of a dispute regarding the amount of compensati on to which the Contractor is entitled under the termination provisions of this Agreement, Contractor shall provide all Documents & Data to City upon payment of the undisputed amount. Contractor shall have no right to retain or fail to provide to City any such documents pending resolution of the dispute. In addition, Contractor shall retain copies of all Documents & Data on file for a minimum of four (4) years following completion of the Project, and shall make copies available to City upon the payment of actual reasonable duplication costs. Before destroying the Documents & Data following this retention period, Contractor shall make a reasonable effort to notify City and provide City with the opportunity to obtain the documents.

7.1.1 Subcontractors. Contractor shall require all subcontractors to agree in writing that City is granted a non -exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Contractor or its subcontractors, or those provided to Contractor by the City.

7.1.2 Right to Use. City shall not be limited in any way in its use or reuse of the Documents and Data or any part of them at any time for purposes of this Project or another project, provided that any such use not within the purposes intended by this Agreement or on a project other than this Project without employing the services of Contractor shall be at City’s sole risk. If City uses or reuses the Documents & Data on any project other than this Project, it shall remove the Contractor’s seal from the Documents & Data. Contractor shall be responsible and liable for its Documents & Data, pursuant to the terms of this Agreement, only with respect to the condition of the Documents & Data at the time they are provided to the City upon completion, suspension, abandonment or termination. Contractor shall not be responsible or liable for any revisions to the Documents & Data made by any party other than Contractor, a party for whom the Contractor is legally responsible or liable, or anyone approved by the Contractor, or for the use of Documents & Data on any other project by City.

7.1.3 Electronic Copies . Contractor shall provide electronic copies of the finished products in the original software format at the conclusion of the respective phases of work.

Complex documents such as reports that utilize more than one type of software shall also be provided in a common format such as Adobe Acrobat (*.pdf). Files of construction drawings shall be provided in a current version of AutoCAD.

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7.2 Confidentiality. All Documents & Data, either created by or provided to Contractor in connection with the performance of this Agreement, shall be held confidential by Contractor.

All Documents & Data shall not, without the prior written consent of City or except pursuant to court order, be used or reproduced by Contractor for any purposes other than the performance of the Services. Contractor shall not disclose, cause or facilitate the disclosure of the Documents & Data to any person or entity not connec ted with the performance of the Services or the Project.

Nothing furnished to Contractor that is otherwise known to Contractor or is generally known, or has become known, to the related industry shall be deemed confidential. Contractor shall not use City’s name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City.

7.3 Indemnification. Contractor shall defend, indemnify and hold the City, its directors, officials, officers, employees, volunteers and agents free and harmless, pursuant to the indemnification provisions of this Agreement, for any alleged infringement of any patent, copyright, trade secret, trade name, trademark, or any other proprietary right of any person or entity in consequence of the use on the Project by City of the Documents & Data, including any method, process, product, or concept specified or depicted.

8. ACCOUNTING RECORDS.

8.1 Accounting Records. Contractor shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Contractor shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to the Agree ment for a period of three (3) years from the date of final payment under this Agreement.

9. SUBCONTRACTING.

9.1 Prior Approval Required. Contractor shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.

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10. TERMINATION OF AGREEMENT.

10.1 Grounds for Termination. City may, by written notice to Contractor, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Contractor of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Contractor shall be compensated only for those S ervices which have been adequately rendered to City, and Contractor shall be entitled to no further compensation. Contractor may not terminate t his Agreement except for cause.

10.2 Effect of Termination . If this Agreement is terminated as provided herein, City may require Contractor to provide all finished or unfinished Documents and Data and other information of any kind prepared by Contractor in connection with the performance of Services under this Agreement. Contractor shall be required to provide such document and other information within fifteen (15) days of the request.

10.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.

11. GENERAL PROVISIONS

11.1 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:

City:

CITY OF WOODLAND
300 First Street
Woodland, CA 95695
Attn: City Manager
Contractor:

Victor Gonzalez, Vice President
2200 East Via Burton Street
Anaheim, CA 92806
(800) 521-3714 [email protected]

Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

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11.2 Indemnification.

11.2.1 To the fullest extent permitted by law, Contractor shall defend (with counsel of City’s choosing), indemnify and hold the City, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Contractor, its officials, officers, employees, subcontractors, Contractors or agents in connection with the performance of the Contractor’s services, the Project or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and expenses. Contractor's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Contractor, the City, its officials, officers, employees, agents, or volunteers.

11.2.2 To the extent required by Civil Code section 2782.8, which is fully incorporated herein, Contractor’s obligations under the above indemnity shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor, but shall not otherwise be reduced. If Contractor’s obligations to defend, indemnify, and/or hold harmless arise out of Contractor’s performance of “design professional services” (as that term is defined under Civil Code section 2 782.8), then upon Contractor obtaining a final adjudication that liability under a claim is caused by the comparative active negligence or willful misconduct of the City, Contractor’s obligations shall be reduced in proportion to the established comparative liability of the City and shall not exceed the Contractor’s proportionate percentage of fault.

11.3 Laws and Regulations; Employee/Labor Certifications. Contractor shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Contractor shall be liable for all violations of such laws and regulations in connection with Services. If the Contractor performs any work knowing it to be contrary to such laws, rules and regulations and without giving written notice to the City, Contractor shall be solely responsible for all costs arising therefrom. Contractor shall defend, indemnify and hold City, its officials, directors, officers, employees, and agents free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations.

11.3.1 Employment Eligibility; Contractor. By executing this Agreement, Contractor verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time. Such requirements and restrictions include, but are not limited to, examination and retention of documentation confirming the identity and immigration status of each employee of the Contractor.

Contractor also verifies that it has not committed a violation of any such law within the five (5) years immediately preceding the date of execution of this Agreement, and shall not violate any such law at any time during the term of the Agreement. Contractor shall avoid any violation of any such law during the term of this Agreement by participating in an electronic verification of work authorization program operated by the United States Department of Homeland Security, by

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participating in an equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, or by some other legally acceptable method. Contractor shall maintain records of each such verification, and shall make them available to the City or its representatives for inspection and copy at any time during normal business hours. The City shall not be responsible for any costs or expenses related to Contractor’s compliance with the requirements provided for in Section 11.3 or any of its sub - sections.

11.5 California Labor Code Requirements.

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11.5.1 Contractor is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects (“Prevailing Wage Laws”). If the services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailin g Wage Laws. Contractor shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Contractor and all subcontractors to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of appr entices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code Section 1777.1). The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4.

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11.10 Successors and Assigns. This Agreement shall be binding on the success ors and assigns of the Parties.

11.11 Amendment; Modification. No supplement, modification or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.

11.15 Time of Essence . Time is of the essence for each and every provision of thi s Agreement.

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11.17 No Third Party Beneficiaries . There are no intended third party beneficiaries of any right or obligation assumed by the Parties.

11.20 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.

11.21 City’s Right to Employ Other Contractors. City reserves right to employ other Contractors in connection with this Project.

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IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above written.

CITY OF WOODLAND WEST COAST ARBORISTS, INC.

By: ___________________________ By:

Ken Hiatt
City Manager
___________________________
Patrick Mahoney
President
Attest:

By: ___________________________
Sarah Lansburgh
City Clerk

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17 EXHIBIT “A”

SCOPE OF SERVICES

The scope of contracted work shall consist of stump grinding services, in various locations within the City of Woodland. Work shall be supervised and approved by representatives of the Department of Community Services’ Urban Forestry staff.

I. GENERAL PROVISIONS.

The Contractor shall be aware of and shall comply with the Woodland City Codes governing stump grinding services, traffic control and any other regulations that may affect operations.

Refer to City of Woodland’s Standard Specifications, Section 23. The Contractor shall furnish all labor, materials, and equipment necessary to perform the work described herein in strict accordance with these specifications and subject to the terms and conditions of this Agreement.

A. A. Inspection and Oversight.

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18 B. Record Keeping and Invoicing.

C. Work Week.

D. Allocation and Completion of Work Orders.

E. Qualified Personnel.

F. The contractor shall provide qualified supervisory staff who are physically present at each job site.

1. Each crew shall consist of at least one employee with current certification as a International Society of Arboriculture Certified Tree Worker.

2. Each crew shall consist of at least one supervising employee with current certification as an International Society of Arboriculture Certified Arborist.

3. Each crew shall consist of at least one supervising employee with training in current Best Management Practices in California for Tree Care for Birds and Other Wildlife.

F. Equipment.

All vehicles and equipment used in the performance of work assigned under this Agreement shall be in good working order and in compliance with all local, state, and federal laws.

2. Contractor vehicles will be equipped with all warning lights, signage, and other

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19 equipment necessary to safely work in the City right-of-way.

G. Damage to Property.

H. Safety.

1. The Contractor shall be solely responsible for complying with O.S.H.A. and Cal O.S.H.A.

Safety Orders, City Code, and the California Manual on Uniform Traffic Control Devices (MUTCD), so as to protect all persons, including employees from foreseeable injur y, or damage to property.

3. Tree care operations that involve climbing or other aerial work may be temporarily suspended during inclement weather with prior approval from Urban Forestry staff.

I. Work Affecting the Public Right-Of-Way.

1. Temporary Traffic Control Requirements.

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1. The location of the proposed work area;

2. The location of areas where the public right -of-way will be closed or obstructed; and

2. Temporary Street Parking Lane Closure.

The Contractor shall provide barricades with signage noting parking restrictions and days and times of scheduled stump grinding operations at least 72 hours in advance of work. All barricades and signage must be approved by Urban Forestry staff . Parking

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21 closure signs shall not be attached to trees. Parking closure signs shall not indicate TOW AWAY zones.

J. Parking and Traffic Violations.

Parking and traffic citations as a result of violations shall be solely the responsibility of the Contractor.

II. TECHNICAL SPECIFICATIONS.

The Contractor shall provide the following services, as requested by Urban Forestry:
• Stump Grinding
.

With the exception of work requested on a time and materials basis, all pruning orders shall be based on complete pruning of the entire tree.

A. Stump Removal.

1. Stumps shall be ground until completely removed. The Contractor shall also grind out all surface roots 2 inches or greater within a 6-foot radius of the stump. Stump grindings shall be removed completely.

2. The Contractor shall backfill the hole with a top soil blend approved by the City.

3. The Contractor shall compact soil to allow for settling.

4. The Contractor is responsible for notifying Underground Service Alert prior to grinding stumps or digging anywhere within the public right-of-way or city property.

5. The Contractor shall respond to all non -urgent stump grinding work orders within 5 working days. Stump grinding work orders related to sidewalk repairs shall be completed within 3 working days.

6. Where stump grinding is being performed to accommodate a new replacement sidewalk, all surface roots within the footprint of the sidewalk shall be ground to a depth of 6 inches.

B. Debris Removal.

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22 The scope of work shall include removal and disposal of brush and debris generated by said work. Waste material shall be disposed of at the contractor's expense at a location designated and/or approved by the City. Waste material shall not be given away or sold as firewood.

Waste material (excepting trees affected by Dutch Elm Disease) shall not be landfilled.

Recycling of wood and wood chips through sustainable uses is strongly encouraged.

C. Tool Sanitation and Disease Transmittal
Contractor’s tools that have potential to transmit pests or diseases to other trees shall be disinfected prior to initiating work within the City, after work on any potentially diseased trees, and prior to reinitiating work after any work outside of City-contracted services.

Due to disease concerns regarding Canary Island Date Palms (Phoenix canariensis) and California fan palms (Washington filifera), live fronds, flowers and fruit parts must be pruned with handsaws.

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23 EXHIBIT B

FEE SCHEDULE/MANNER OF PAYMENT

4. Payments to CONTRACTOR.

CITY shall not be responsible for delays in payment to CONTRACTOR resulting from CONTRACTOR'S failure to comply with the invoice format described above.

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24 Submitting Invoices:

Email.

Submit email invoices and any attachments to: [email protected] Mail:

If emailing invoices and attachments is not an option, mail to:

Westley Schroeder, Park Superintendent
2001 East Street
Woodland, CA 95776

5. Additional Services. Additional Services are those services related to the scope of services of CONTRACTOR set forth in Exhibit A but not anticipated at the time of execution of this Agreement. Additional Services shall be provided only when an amendment to this Agreement is approved by CITY in accordance with CITY's Supplemental Agreement procedures. CITY reserves the right to perform any Additional Services with its own staff or to retain other contractors to perform the Additional Services.

6. Taxes. CONTRACTOR shall pay, when and as due, any and all taxes incurred as a result of CONTRACTOR'S compensation hereunder, including estimated taxes, and shall provide CITY with proof of the payment upon request. CONTRACTOR hereby agrees to indemnify CITY for any claims, losses, costs, fees, liabilities, damages or injuries suffered by CITY arising out of CONTRACTOR'S breach of this Section 6.

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25 EXHIBIT B
ATTACHMENT 1

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 1, 2025
ITEM #: F.12
SUBJECT: Approve an Agreement with West Yost Associates for the 2025 Urban Water Management Plan

Recommendation for Action: Staff recommend the City Council adopt Resolution No. _____, authorizing the City Manager to execute a contract with West Yost Associates for the 2025 Urban Water Management Plan services, for an amount up to $125,373 and authorize a contingency of up to 10% ($12,537).

Staff Contact:

Celia Taylor, Water Quality Specialist II, (530) 661-5915, [email protected]

Fiscal Impact:

The 2025 Urban Water Management Project, CIP 25-06, (hereafter “Project”) is included in the Capital Improvement Program budget approved on June 18, 2024.

There is no impact to the General Fund.

Background:

The Urban Water Management Planning Act, as part of the California Water Code (§§ 10610–10656, 10658), requires public water systems to prepare and adopt an Urban Water Management Plan (UWMP). UWMP’s have been required since 1983, recognizing that water is a limited resource, and that efficient water use and conservation should be pursued throughout California.

The UWMP must include: a comprehensive water management plan, a supply reliability assessment, a water shortage contingency plan, a description of demand management and conservation efforts, water demand forecasting, and other requirements such as water sources, alternative water sources, and the discussion of recycled water use.

The adopted plan must be submitted to the Department of Water Resources (DWR) and must be updated every 5 years. The deadline for submitting the 2025 UWMP is July 1, 2026.

Discussion:

West Yost Associates (West Yost) was chosen through Quality Based Section due to their familiarity with the UWMP process and extensive experience with the City’s plan. West Yost is also responsible for the WDCWA UWMP, which, in part, utilizes Woodland’s UWMP. West Yost completed Woodlands 2010, 2015, and 2020 updates, all of which were deemed complete by DWR. The 2025 UWMP update will incorporate new criteria updates, with a specific focus on expanding the forecast and incorporating considerations of drought and regulatory trends.

The City of Woodland wants to ensure consistency with previous reports and recognizes West Yost’s extensive background knowledge regarding UWMPs. West Yost’s demonstrated experience with UWMPs, coupled with their previous work with the City on water planning projects, makes them a logical choice to assist with the 2025 UWMP.

Conclusion:

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Staff recommend the City Council adopt Resolution No. _____, authorizing the City Manager to execute a contract with West Yost Associates for the 2025 Urban Water Management Plan services, for an amount up to $125,373 and authorize a contingency of up to 10% ($12,537).

Prepared by: Celia Taylor, Water Quality Specialist II

Reviewed by: Tim Busch, Principal Utilities Civil Engineer

Attachments:

1. Proposed Resolution - Agreement for UWMP Services_West Yost

2. LP - 204 - 2025 Woodland UWMP - 250305 - ch

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RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

APPROVING AN AGREEMENT WITH WEST YOST ASSOCIATES FOR
CONSULTING SERVICES FOR THE 2025 URBAN WATER MANAGEMENT PLAN WHEREAS, retaining an Urban Water Management Plan (“UWMP”) is necessary for compliance with the Department of Water Resource regulations; and WHEREAS, Urban Water Management Plans are required to be revised and updated every 5 years; and
WHEREAS, West Yost Associates is familiar with the Woodland Public Water system and prepared the 2020 UWMP; and
WHEREAS, the budget the Urban Water Management Plan services is included in the 2025 Urban Water Management Plan, CIP 25-06; and
WHEREAS, the City of Woodland wishes to enter into a 2025 Urban Water Management Plan Agreement with West Yost Associates for an amount up to $125,373 (“Agreement”); and
WHEREAS, the City Council wishes to approve a contingency of up to 10% ($12,537) and authorize its execution through the adoption of this Resolution; and WHEREAS, City Council wishes to approve the 2025 Urban Water Management Plan Services Agreement with West Yost Associates and authorize its execution through the adoption of this resolution.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Woodland as follows:

SECTION 1.The City Council hereby approves the Agreement with West Yost Associates in the amount of $125,373 and approves a ten percent (10%) contingency in the amount of $12,537. The City Manager is hereby authorized and directed to execute the Agreement, subject to City Attorney approval. The City Attorney is hereby authorized to make clarifying and confirming changes so long as the total dollar amount authorized in the Agreement does not change.

SECTION 2.A copy of the Agreement is available and on file in the City Clerk’s office and is incorporated herein by reference and made a part of this Resolution.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Woodland at a regular meeting held on the 1st day of July 2025 by the following vote:

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AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Rich Lansburgh, Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ______________________________ Sarah Lansburgh, CMC, City Clerk Ethan Walsh, City Attorney

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2020 Research Park Drive
Suite 100
Davis CA 95618
530.756.5905 phone
530.756.5991 fax
westyost.com

March 5, 2025 SENT VIA: EMAIL

Celia Taylor
Water Quality Specialist II
City of Woodland, Utility Engineering
300 First Street
Woodland, CA 95695

SUBJECT: Proposal for Engineering Services – Preparation of 2025 Urban Water Management Plan Update

Dear Celia:

Per your request, presented herein is West Yost ’s proposal to provide the City of Woodland (City) with engineering services related to the preparation of the City’s 2025 Urban Water Management Plan (UWMP) Update.

As you know, the Urban Water Management Planning Act , as incorporated in California Water Code (CWC, also referred to as “Water Code” ) §10610 through §10656, and §10608, requires every urban water supplier in California that either provides over 3,000 acre-feet of water annually, or serves more than 3,000 urban connections, to prepare and adopt a UWMP that includes specified content, including an urban water shortage contingency analysis. The adopted UWMP must be submitted to the California Department of Water Resources (DWR) and other entities. Urban water suppliers are required to submit an UWMP every five years. The next UWMP, the 2025 UWMP, is due on July 1, 2026.

West Yost understands the City’s need for a 2025 UWMP that provides an accurate description of the City’s existing and projected future water demands and supplies, ensures consistency with the City’s other planning efforts, and meets the 2025 UWMP requirements so that it is accepted by DWR. West Yost will prepare a 2025 UWMP for the City for submittal to DWR before the July 1, 2026 deadline. Our proposed scope of services will do the following:
• Leverage our knowledge and understanding of the City’s water supply and water system issues to efficiently prepare the City’s 2025 UWMP;
• Provide a coordinated approach to preparing the City’s 2025 UWMP in conjunction with DWR’s anticipated release of the Guidebook for Preparation of the 2025 UWMPs; and • Maximize and make best use of City staff’s limited time.

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Celia Taylor
March 5, 2025

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N-M-C-CITY OF WOODLAND-LPS-2025 UWMP

REQUIREMENTS FOR 2025 UWMPS
Requirements for UWMPs have changed dramatically since the Urban Water Management Planning Act was first passed in 1983. Recent drought events and climate change concerns have influenced the development and adoption of legislation that have made UWMPs become the primary document for reporting on water agencies’ water conservation efforts, compliance requirements , and water shortage contingency planning. Many of these requirements were addressed in the City’s 2020 UWMP. No substantive changes to the requirements have been adopted since the completion of the City’s 2020 UWMP.

DWR has not yet released its guidance for the preparation of the 2025 UWMP. Requirements for the 2025 UWMP are anticipated to build on the planning and reporting provided in the City’s 2020 UWMP.

Key updates from the 2020 UWMP to be provided in the City’s 2025 UWMP are anticipated to include the following:

Water Supply Reliability Assessment – a water supply and demand assessment which compares the total water supply sources available to the City with the long-term total projected water use over the next 20 years (to 2045, preferably to 2050), in five-year increments, for a normal water year, a single dry water year, and a drought lasting five consecutive water years (CWC §10635[a]);
Drought Risk Assessment – an assessment of the City’s water supply reliability assuming that the Years 2026 to 2030 will be the five dry consecutive years (CWC §10635[b]); Water Use Target Compliance – compliance with previously adopted 2020 per capita water use targets in accordance with SBX7-7 (Water Conservation Act of 2009, SBX7-7; CWC §10608.20); Water Loss Quantification – a summary report quantifying the City’s system water loss for years 2021 to 2025, and indicating compliance with the City’s distribution loss standard as established by the State Water Resources Control Board (CWC §10631[d][3][c]); and Groundwater Management Compliance – status update on Sustainable Groundwater Management Act (SGMA) compliance activities (i.e., status of Groundwater Sustainability Agency [GSA] activities and Groundwater Sustainability Plan [GSP] implementation) (CWC §10631[b][4]).

Further, since the completion of the 2020 UWMP, the State experienced another multi -year drought event. West Yost will work with the City to refine and update its Water Shortage Contingency Plan (WSCP) as needed.

PROPOSED UPDATES TO THE CITY’S UWMP
The 2025 UWMP organization is anticipated to be similar to the 2020 UWMP. Each chapter of the 202 5 UWMP will be prepared based on DWR guidelines and required DWR tables. West Yost uses UWMP chapter templates developed by our team that result in clear and concise chapters which meet the Water Code and DWR requirements. Table 1 outlines the anticipated 2025 UWMP chapters and describes the content and updates that are anticipated for each chapter.

The Water Code requires a planning horizon of 20 years, up to 2045, for the 2025 UWMP. However, DWR suggests a minimum 25-year planning horizon for land use planning actions and California Environmental Quality Act compliance. Therefore, we recommend using a 2050 planning horizon for the City’s 2025 UWMP.

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Celia Taylor
March 5, 2025

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Table 1. Anticipated UWMP Chapter Content, Updates, and Assumptions Chapter Anticipated Content and Updates Preparation Assumptions Executive Summary Summary of UWMP findings and
conclusions in simple, concise language to
serve as the Lay Description required by
CWC §10630.5.

Chapter 1.

Introduction and Overview
Introduction and overview of the
2025 UWMP.

It is assumed that the City is not
participating in the Bay Delta Plan.

Chapter 2.

Plan Preparation
Documentation of the City’s process for
plan preparation, along with its
coordination efforts with its wholesaler,
the public, and other agencies.

West Yost will support the City’s required
coordination with the public, other
agencies, and other stakeholders; if
requested, West Yost will provide a
template for the UWMP Notice of
Preparation to be sent to the cities,
county, and other stakeholders.

Chapter 3.

System Description
Updates to the written description of the
City’s physical service area.

Inclusion of updated required maps
including a jurisdictional area map, service
area map, distribution area map, and
system schematic.

Description of the City’s seismic risk
assessment of water facilities conducted
in accordance with CWC §10632.5.

The City will provide historical and
projected (through 2050) service area
population data. Data may be obtained
from the State Department of Finance
population projections.

Chapter 4.

System Water Use
Updates to the historical demand data for
the last five years (2021-2025) and a
written description of any updates to the
City’s water use reduction plan.

Water and recycled water demand
projections through 2050.

Climate change impacts on water demands.

West Yost will use information provided
by the City to develop this chapter.

The City will provide information and data
related to its water loss reporting policies
and procedures and compliance with the
State water loss standards.

The City will provide water demand
projections through 2050.

The City will provide recycled water
demand projections through 2050.

West Yost will incorporate information on
climate change impacts on water demands
to the extent that information is available.

Chapter 5.

SBX7-7 Baselines
and Targets
Report on the City’s compliance with its
2020 per capita water use target.

West Yost will use information provided
by the City to develop this chapter.

The City will provide West Yost with actual
2025 water use in early 2026.

Chapter 6
System Supplies
Updates to the written descriptions of
existing water sources, including surface
water supplies, groundwater supplies, and
recycled water supplies.

Updated description of water transfer
opportunities, imported (purchased)
supplies, recycled water opportunities,
and future water projects.

Documentation of the City’s compliance
with SGMA, including GSA formation and
GSP preparation and implementation.

West Yost will incorporate information on
climate change impacts to the City’s
supply sources to the extent that
information is available.

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Celia Taylor
March 5, 2025

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Table 1. Anticipated UWMP Chapter Content, Updates, and Assumptions Chapter Anticipated Content and Updates Preparation Assumptions Chapter 7.

Water Supply Reliability
Assessment
Evaluation of availability and reliability of
water supplies in single dry and multiple
dry years.

Preparation of a Drought Risk Assessment
for the City for the period from 2026
through 2030.

Chapter 8.

Water Shortage
Contingency Planning
Updates to the City’s WSCP.

Report on the City’s seismic risk
assessment of water facilities conducted
in accordance with SB 664 based on
information from the regional
Hazard Mitigation Plan and/or its
Water Infrastructure Act (AWIA)
compliance documents.

West Yost will use information provided
by the City to develop this chapter.

Chapter 9.

Demand Management
Measures
Updates the City may have on current and
planned implementation of its Demand
Management Measures.

West Yost will use information provided
by the City to develop this chapter.

Chapter 10.

Plan Adoption, Submittal,
and Implementation
Documentation of the City’s adoption of
the 2025 UWMP.

Supporting Documents Appendices will include, but not be limited to, the following:
• UWMP tables required by DWR
• SBX7-7 tables required by DWR
• Notification letters of UWMP update
• Public notice of UWMP hearing
• UWMP adoption resolution
• DWR UWMP checklist
• Water loss audits
• Energy Intensity Documentation –
Inclusion of water energy data is limited
to information that the City can readily
obtain and calculation or estimation of
energy intensity remains voluntary
(CWC §10631.2)
The following will be prepared by West Yost:
• UWMP tables required by DWR
• SBX7-7 tables required by DWR
• DWR UWMP checklist
The following will be prepared and
provided to West Yost by the City:
• Notification letters of UWMP update
• Public notice of UWMP hearing
• UWMP adoption resolution
• Water loss audits
• Energy Intensity Documentation (Water
energy information related to the City’s
system supplies will be included to the
extent that information is available)

Our proposed scope of services is described below. Note that as of the date of this proposal, the DWR Guidebook for the Preparation of 2025 UWMPs and reporting spreadsheets has not yet been released. The DWR 2025 UWMP Guidebook may have different and/or additional requirements that are not listed in Table 1. Once the DWR Guidebook is available, specific re quirements for the 2025 UWMPs will be reviewed. If different and/or additional DWR requirements will necessitate additional work effort beyond that included in this proposal, West Yost will notify the City. Any additional services not included in this Scope of Services will be performed only after receiving written authorization and a corresponding budget augmentation from the City.

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Celia Taylor
March 5, 2025

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SCOPE OF SERVICES
West Yost’s scope of services includes the following tasks:
• Task 1. Attend Meetings with City Staff
• Task 2. Collect and Review Data
• Task 3. Prepare Administrative Draft 2025 UWMP
• Task 4. Prepare Public Draft 2025 UWMP
• Task 5. Provide Support for the Public Hearing for the Draft 2025 UWMP • Task 6. Prepare Final 2025 UWMP
• Task 7. Respond to Questions/Comments from DWR
• Task 8. Project Management, Coordination, and Quality Assurance/Quality Control Each of these tasks is described below.

Task 1. Attend Meetings with City Staff
West Yost will attend the Project kick-off meeting and progress meetings as discussed below.

Task 1.1. Attend Kick-off Meeting and Develop Plan Milestones Upon receiving Notice to Proceed, West Yost will schedule a kick -off meeting with City staff. The main purpose of the kick-off meeting will be to discuss preparation of the 2025 UWMP, data requirements, and plan objectives, and to define roles and responsibilities of City staff and West Yost for the preparation of the 2025 UWMP. The following items will be discussed at the kick-off meeting:

Proposed organization of the 2025 UWMP;
Proposed schedule for the preparation of the 2025 UWMP; Data needs for the preparation of the 2025 UWMP (see Task 2); Noticing requirements for the UWMP and WSCP preparation and adoption; and Schedule dates and times for notices and progress meetings (see Task 1.2).

Based on the meeting discussion, West Yost will prepare a detailed chapter outline for the 202 5 UWMP, including a description of chapter contents and due dates for completion of the various chapters of the 2025 UWMP. This chapter outline will then be referenced during the progress meetings to track overall project progress (see Task 1.2).

West Yost will also prepare a schedule for the preparation of the 202 5 UWMP showing key milestone dates including completion of the Administrative Draft 2025 UWMP, Public Draft 2025 UWMP, public noticing requirements, public review and comment periods, public hearing dates, and dates for the City Council to consider adopting the 202 5 UWMP. Establishing and meeting these milestone dates will be critical for the efficient and timely development of the 202 5 UWMP and the ability to meet the July 1, 2026 deadline for submittal of the City Council-adopted 2025 UWMP to DWR.

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March 5, 2025

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Task 1.2. Progress Meetings
Throughout the preparation of the 2025 UWMP, West Yost will coordinate with City staff on the progress of the project. This coordination is assumed to occur via video conference calls with key City and West Yost staff. For budgeting purposes, West Yost has assumed that twelve (12) 30-minute conference calls will be conducted at regular intervals during the preparation of the 202 5 UWMP. These calls will be scheduled on mutually agreed upon days and times during the period from approximately Summer 2025 through Spring 2026. During these calls, progress on the various sections of the 202 5 UWMP will be discussed, along with any issues or problems being encountered. Progress in meeting the key project milestone dates established in the project schedule will also be discussed. These coordination calls will assist in keeping the project on schedule.

Task 1 Assumptions
• All meetings will be conducted virtually via Teams or similar application. • A one-hour virtual kickoff meeting is assumed.
• Twelve (12) 30-minute progress meetings are assumed for the duration of the project.

Task 1 Deliverables
• West Yost will provide a chapter outline for 2025 UWMP and project schedule. • West Yost will provide agendas, summary meeting notes, and decisions and action items discussed during kickoff and progress meetings.

Task 2. Collect and Review Data
West Yost will collect and review the data and available reports needed to prepare the 2025 UWMP. The following specific data will be required from the City for the 2025 UWMP:

Water Service Area Statistics (including number of connections by customer sector and population served);
Historical (through 2025) and projected (through 2050) potable water and recycled water use by customer sector;
Historical (through 2025) and projected (through 2050) potable water and recycled water production by source;
Documented reduction in water supply;
Low-income housing projections;
Water loss data/water audits for 2021 through 2025; and Current and planned demand management measures and other water conservation program data.

West Yost will prepare an initial data request that will be submitted to the City prior to the kick -off meeting. A second data request will be submitted in late 202 5/early 202 6 to request water use and production data for the 202 5 Calendar Year, for use in confirming compliance with the City’s adopted SBX7-7 target for 2020 (see Task 3).

West Yost will actively track the data collection effort, indicating data received and data that is still outstanding, and will report on the data collection effort progress during project progress meetings.

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March 5, 2025

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Task 2 Deliverables
• West Yost will provide a data request list (initial list at beginning of project and a second list in early 2026 to request 2025 data) with status updates on the data still outstanding.

Task 3. Prepare Administrative Draft 2025 UWMP
West Yost will prepare an Administrative Draft of the 2025 UWMP for review by the City.

Task 3.1. Prepare/Revise Required UWMP Sections/Chapters The City’s 20 20 UWMP will be used as the base document for the preparation of its 2025 UWMP.

West Yost will revise and update chapters as needed to comply with the specific requirements for 2025 UWMPs and to update water demand and supply data and projections as needed. West Yost will write and submit draft versions of each chapter for City review, as they are completed. Table 1 lists the specific chapters anticipated for the 2025 UWMP, along with assumptions for their preparation.

Task 3.2. Prepare Administrative Draft 2025 UWMP for City Review and Comment West Yost will incorporate edits from the individual chapters completed in Task 3 .1 before combining them into the Administrative Draft 202 5 UWMP for City review and comment. The Administrative Draft 2025 UWMP will include all the required chapters, data tables, and plan appendices.

Task 3.3. Prepare DWR 2025 UWMP Checklist
Upon completion of the Administrative Draft 2025 UWMP, West Yost will also complete DWR’s Urban Water Management Plan Checklist to demonstrate to DWR that all the required elements have been addressed and have been included in the City’s 2025 UWMP. The location of the required elements within the UWMP will be cited in the checklist. The checklist will be included as an appendix of the 2025 UWMP.

Task 3 Assumptions
• City will return review comments for each chapter to West Yost within two weeks of receipt.

Task 3 Deliverables
• West Yost will provide drafts of each chapter of the 2025 UWMP in Word format for review and comment as they are completed.
• West Yost will provide the Administrative Draft 2025 UWMP in PDF format to the City for review and comment.
• West Yost will complete the DWR UWMP Checklist as an appendix to the 2025 UWMP.

Task 4. Prepare Public Draft 2025 UWMP
West Yost will address and incorporate comments from City staff on the Administrative Draft and prepare the Public Draft 2025 UWMP for the City’s circulation and required public review to comply with the minimum 14-day public review period.

Task 4 Deliverables
• West Yost will provide a PDF copy of the Public Draft 2025 UWMP for the City’s circulation and public review.

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March 5, 2025

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Task 5. Provide Support for the Public Hearing for the Draft 2025 UWMP West Yost will provide support to City staff related to preparing for and conducting a public hearing for the Public Draft 202 5 UWMP. Specific support will include assistance with the development of a PowerPoint presentation for the public hearing and virtual attendance at the public hearing to assist in responding to any questions from the City Council and/or the public.

West Yost will meet with City staff to review draft presentation slides. City staff comments will be incorporated into the final presentation slides.

West Yost will meet with City staff to practice the presentation.

Task 5 Assumptions
• The City will prepare the required notices for the public hearing, the City Council agenda item staff report, and resolution of adoption.
• City staff will present the PowerPoint slides at the public hearing while a representative from the West Yost team will be in attendance virtually to assist in responding to questions if needed. • Two one-hour virtual meetings are assumed for review and comment of the draft presentation, and to practice the presentation.

Task 5 Deliverables
• West Yost will prepare draft and final PowerPoint presentation slides for the Public Draft 2025 UWMP.

Task 6. Prepare Final 2025 UWMP
Upon receipt of comments from the public and the City Council on the Draft 2025 UWMP, West Yost will incorporate comments and prepare the Final 2025 UWMP for consideration for adoption by the City Council. West Yost will also upload the final document to DWR’s WUEdata portal and submit a copy to the State Library.

Task 6 Deliverables
• West Yost will provide a PDF copy, as well as one hard copy, of the Final 2025 UWMP for the City’s distribution and use.
• West Yost will provide a hard copy of the Final UWMP to the California State Library. • West Yost will provide an email confirmation of a successful upload of the Final 2025 UWMP to DWR’s WUEdata portal.

Task 7. Respond to Questions/Comments from DWR
West Yost will provide the City with assistance in responding to DWR comments on the submitted Final 2025 UWMP, if any. Because the exact nature or extent of DWR’s comments cannot be determined at this time, West Yost’s level of effort to respond cannot be specifically estimated. For the purposes of this proposal, up to six (6) hours of senior level engineering support has been estimated.

Task 7 Deliverables
• West Yost will respond to DWR review comments as needed.

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Task 8. Project Management, Coordination, and Quality Assurance/Quality Control Project management includes those general management activities that are not specific to any one task, including overall project management; coordination of activities and communication with City staff; and invoicing. West Yost will provide overall project management activities associated with this project. The day-to-day management activities will include the scheduling of resources to perform the work, coordinating between project staff, and com municating project progress with City staff.

West Yost’s QA/QC policy requires all work products to be reviewed at the principal level prior to submittal. The DWR UWMP Checklist described in Task 3.3 will be used as part of West Yost’s QA/QC procedures to confirm that all plan requirements are addressed.

Task 8 Assumptions
• The duration of this project is assumed to be approximately 16 months assuming notice to proceed is given in June 2025 and response to DWR comments and questions (Task 7) continues through September 2026.

Task 8 Deliverables
• West Yost will provide monthly invoices with summary activities completed during the previous month.

Assumptions
West Yost prepared the scope of services provided above based on the following key assumptions:

The tasks and proposed schedule described above are based on current (as of February 2025) Water Code provisions as they relate to UWMPs. If subsequent changes are made to the Water Code which require additional elements and/or additional analysis to be included in the 2025 UWMP, the scope of services may need to be revised to complete the 2025 UWMP.

The DWR Guidebook for the 2025 UWMPs is assumed to be available by June/July 2025 and will provide guidance on 2025 UWMP requirements, organization, and tables.

The City will prepare and send required notices and provide documentation of coordination with the public and other agencies. The City will post the required newspaper notices.

West Yost may provide templates for required notices upon request. The City will provide copies of such notices to West Yost for inclusion in an appendix to the 2025 UWMP.

The water facility seismic risk assessments required by SB 664 have been or will be conducted by the City as a separate effort from this project. Completion of these assessments will be documented in the 2025 UWMP; however, budget to complete seismic risk assessments is not included in this project. The City may comply with this requirement by submitting a copy of the most recent adopted local hazard mitigation plan or multi-hazard mitigation plan under specified federal law that addresses seismic risk.

The City shall conduct a public hearing for the Public Draft 2025 UWMP, and the City Council shall adopt the 2025 UWMP before submittal to DWR in accordance with the Water Code.

The due date for submittal of the 2025 UWMP to DWR is July 1, 2026.

SCHEDULE
West Yost will work with City staff to meet the current required deadline for adoption and submittal of the 2025 UWMP to DWR by July 1, 2026. If this deadline date is changed by DWR, West Yost will coordinate with City staff to modify the project schedule as needed.

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Celia Taylor
March 5, 2025

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N-M-C-CITY OF WOODLAND-LPS-2025 UWMP

BUDGET
West Yost will perform the scope of services described above on a time-and-materials basis, at the billing rates set forth in West Yost’s attached 2025/2026 Billing Rate Schedule, for a not -to-exceed budget of $125,373. Any additional services not included in this scope of services will be performed only after receiving written authorization and a corresponding budget augmentation from the City. The costs associated with performing the Scope of Services described above are summarized in Table 2.

Table 2. Table of Estimated Project Hours and Budget
Task
Level of Effort,
hours
Estimated
Budget, dollars
Task 1. Attend Meetings with City Staff 23 7,303
Task 2. Collect and Review Data 31 8,359
Task 3. Prepare Administrative Draft 2025 UWMP 255 67,719 Task 4. Prepare Public Draft 2025 UWMP 46 12,170
Task 5. Provide Support for the Public Hearing for the Draft 2025 UWMP 18 4,902 Task 6. Prepare Final 2025 UWMP 46 11,930
Task 7. Respond to Questions/Comments from DWR 6 2,094
Task 8. Project Management, Coordination, and Quality
Assurance/Quality Control
31 10,696
Direct Costs 200
Total Project Hours and Budget 456 $125,373

We look forward to continuing to work with you and assisting the City with this important project. Please do not hesitate to call me , Monique Day, at 530.792.3221 if you have any questions or need additional information.

Sincerely,

WEST YOST

Monique Day, PE Lindsay Smith, PE
Project Manager/Principal Engineer II Principal-In-Charge/Vice President RCE #69793 RCE #72996
cc: Rhodora Biagtan
Bonnie Robison

Attachment(s): A. West Yost’s 2025/2026 Billing Rate Schedule

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West Yost’s 2025/2026 Billing Rate Schedule

Attachment A

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POSITIONS

ENGINEERING
Principal/Vice President $385
Engineer/Scientist/Geologist Manager I / II $363 / $381 Principal Engineer/Scientist/Geologist I / II $328 / $349 Senior Engineer/Scientist/Geologist I / II $295 / $310
Associate Engineer/Scientist/Geologist I / II $245 / $264 Engineer/Scientist/Geologist I / II $191 / $222
Engineering Aide $115
Field Monitoring Services $142
Administrative I / II / III / IV $105 / $131 / $157 / $174

ENGINEERING TECHNOLOGY
Engineering Tech Manager I / II $379 / $381
Principal Tech Specialist I / II $347 / $359
Senior Tech Specialist I / II $318 / $332
Senior GIS Analyst $288
GIS Analyst $272
Technical Specialist I / II / III / IV $203 / $231 / $259 / $290 Technical Analyst I / II $145 / $174
Technical Analyst Intern $117
Cross-Connection Control Specialist I / II / III / IV $152 / $164 / $184 / $205 CAD Manager $229
CAD Designer I / II $178 / $201

CONSTRUCTION MANAGEMENT
Senior Construction Manager $367
Construction Manager I / II / III / IV $218 / $233 / $247 / $314 Resident Inspector (Prevailing Wage Groups 4 / 3 / 2 / 1) $196 / $218 / $243 / $252 Apprentice Inspector $178
CM Administrative I / II $94 / $128
Field Services $252

LABOR CHARGES (DOLLARS PER HOUR)
■ Hourly rates include charges for technology and communication, such as general and CAD computer software, telephone calls, routine in-house copies/prints, postage, miscellaneous supplies, and other incidental project expenses. ■ Outside services, such as vendor reproductions, prints, and shipping; major West Yost reproduction efforts; as well as engineering supplies, etc., will be billed at the actual cost plus 15%. ■ The Federal Mileage Rate will be used for mileage charges and will be based on the Federal Mileage Rate applicable to when the mileage costs were incurred. Travel other than mileage will be billed at cost. ■ Subconsultants will be billed at actual cost plus 10%. ■ Expert witness services, research, technical review, analysis, preparation, and meetings will be billed at 150% of standard hourly rates. Expert witness testimony and depositions will be billed at 200% of standard hourly rates. ■ A finance charge of 1.5% per month (an annual rate of 18%) on the unpaid balance will be added to invoice amounts if not paid within 45 days from the date of the invoice.

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2025/2026 Rate Schedule
(Effective July 1, 2025, through July 31, 2026)

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EQUIPMENT
2" Purge Pump & Control Box $300 / day
Aquacalc / Pygmy or AA Flow Meter $28 / day
Emergency SCADA System $35 / day
Field Vehicles (Groundwater) $1 / mile
Gas Detector $80 / day
Generator $60 / day
Hydrant Pressure Gauge $10 / day
Hydrant Pressure Recorder, Impulse (Transient) $55 / day Hydrant Pressure Recorder, Standard $40 / day
Low Flow Pump Back Pack $135 / day
Low Flow Pump Controller $200 / day
Powers Water Level Meter $32 / day
Precision Water Level Meter 300ft $30 / day
Precision Water Level Meter 500ft $40 / day
Precision Water Level Meter 700ft $45 / day
QED Sample Pro Bladder Pump $65 / day
Storage Tank $20 / day
Sump Pump $24 / day
Transducer Communications Cable $10 / day
Transducer Components (per installation) $23 / day
Trimble GPS – Geo 7x $220 / day
Tube Length Counter $22 / day
Turbidity Meter $30 / day
Turbidity Meter (2100Q Portable) $35 / day
Vehicle (Construction Management) $10 / hour
Water Flow Probe Meter $20 / day
Water Quality Meter $50 / day
Water Quality Multimeter $185 / day

BILLING RATES

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2025/2026 Rate Schedule
(Effective July 1, 2025, through July 31, 2026)
Equipment Charges

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 1, 2025
ITEM #: F.13
SUBJECT: Approve Contract Amendment No. 2 with LPA, Inc. for Architectural & Engineering Design Changes
Related to the Woodland Aquatic Center Project,
CIP 19-18

Recommendation for Action: Staff recommend the City Council adopt Resolution No. _____, authorizing the City Manager to execute contract amendment number 2 with LPA, Inc. for design changes related to the Woodland Aquatic Center Project, CIP 19-18, in an amount not to exceed $85,000.

Staff Contact:

Ed Wisniewski, Principal Civil Engineer, (530) 661-5975, [email protected]

Fiscal Impact:

The Woodland Aquatic Center Project, CIP 19-18, is currently funded in the Capital Budget at $15,415,905. With buildout of the 87-lot Ruby Estates subdivision, another $550k in community benefit payments are expected to be contributed to the project, bringing the total project funding to approximately $16 million. The total project cost is estimated at $15.8 million.

LPA’s original design contract was valued at $1,050,000. A first amendment was approved in June 2023 in the amount of $244,500 for redesign costs related to changing the project location from Pioneer High School to the Community & Senior Center site. Approval of amendment #2 to LPA’s contract will bring their total not-to-exceed fee for design services on the project to $1,379,500.

Background:

On April 19, 2022 the City Council approved the original consultant agreement with LPA, Inc. to prepare the construction plans and bid documents for the new aquatic facility. In June 2023, after preliminary design efforts revealed unsuitable soil conditions at the previously identified project site south of Pioneer High School, the Council approved relocation of the new aquatic facility to the Community & Senior Center. Amendment No. 1 was executed to cover design costs for the shifting location of the project site.

Discussion:

As the construction phase of the project has now eclipsed the halfway point, the City has initiated several requests for modifications to the project design. These changes were not included in the initial scope of work and the architect is entitled to additional compensation to complete the extra work. To date, LPA has identified extra design work during the construction phase totaling approximately $35,000.

Additionally, the original proposal for design services prepared by LPA included $50,000 for reimbursable expenses. The $50k reimbursable budget was erroneously excluded from the original contract total when it was approved in 2022.

The project is currently on schedule and is projected to be completed under the total budgeted amount for the project. Construction progress is currently estimated at 60% complete with the

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forecasted completion date still in late-December 2025. The primary structural elements (rebar and shotcrete/concrete) have been constructed for both pools. Work is now progressing towards tile installation. Finished site grading and aggregate base compaction are in progress around the pools, in preparation for the concrete deck pour currently scheduled for mid-to-late July. At the building, plumbing and electrical rough-in are complete and drywall has started. Completion of the pool building is projected for October. The project's critical path remains dependent on fabrication and delivery of the electrical switchgear, which is still anticipated to arrive in September.

Conclusion:

Staff recommend the City Council adopt Resolution No. _____, authorizing the City Manager to execute contract amendment number 2 with LPA, Inc. for design changes related to the Woodland Aquatic Center Project, CIP 19-18, in an amount not to exceed $85,000.

Prepared by: Ed Wisniewski, Principal Civil Engineer

Reviewed by: Brent Meyer, City Engineer / Community Development Director

Attachments:

1. Resolution

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RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT AMENDMENT #2 WITH LPA, INC. FOR ARCHITECTURAL & ENGINEERING DESIGN SERVICES FOR THE SOUTHEAST AREA AQUATIC CENTER PROJECT, CIP 19-18 WHEREAS, on April 19, 2022, the City Council authorized the City Manager to execute a design services agreement with LPA, Inc. in the amount of $1,050,000 for architectural & engineering design services on the Southeast Area Aquatic Center Project, CIP 19-18; and WHEREAS, on June 13, 2022, the City of Woodland executed the original contract with LPA, Inc. in an amount not to exceed $1,050,000; and
WHEREAS, on July 18, 2023, the City Council approved contract amendment #1 for design changes associated with moving the project site from Pioneer High School to the Community Center/Sports Park; and
WHEREAS, the City has initiated several minor changes to the design during construction that have required analysis and design beyond what was identified in the original contract for which LPA is entitled to additional compensation; and
WHEREAS, when the original contract was executed, reimbursable expenses were erroneously omitted from the contract and the City and LPA wish to add them to the contract now; and
WHEREAS, the City Council wishes to approve Contract Amendment #2 with LPA, Inc. and authorize its execution through the adoption of this Resolution.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Woodland as follows:

SECTION 1.The City Council hereby approves Contract Amendment #2 with LPA, Inc. in the amount of $85,000, for a new total not-to-exceed contract amount of $1,379,500. The City Manager is hereby authorized and directed to execute the Amendment, subject to City Attorney approval. The City Attorney is hereby authorized to make clarifying and confirming changes so long as the total dollar amount authorized in the Amendment does not change.

SECTION 2.Copies of the Contract Amendment are available and on file in the City Clerk’s office and are incorporated herein by reference and made a part of this Resolution.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Woodland at a regular meeting held on the 1st day of July 2025 by the following vote:

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AYES:

NOES:

ABSENT:

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 1, 2025
ITEM #: G.14
SUBJECT: Public Hearing - Gateway Lighting & Landscaping District

Recommendation for Action: Staff recommend the City Council 1) Conduct a public hearing; 2) Adopt Resolution No. _____, approving the Fiscal Year 2025/2026 annual levy report; and 3) Resolution No. _____, ordering the levy and collection of the assessment within the Gateway Lighting and Landscaping District.

Staff Contact:

Karie Farnham, Financial Services Manager, (530) 661-5846, [email protected]

Fiscal Impact:

The proposed assessment would generate $206,335 in revenue to offset the costs of District maintenance, which is an increase of $45.89 per commercial acre in FY2025/26. The proposed levy for FY2025/26 is approximately 89% of the maximum allowable assessment.

The following table shows a comparison of the maximum assessment, the FY2024/25 actual assessment and the proposed FY2025/26 assessment:

Background:

The Landscaping and Lighting Act of 1972 (“the Act”) authorizes cities to impose assessments on benefitted properties to finance the construction of street landscaping, street lighting, traffic signals, parks, street trees, sidewalk repair, and recreational improvements; as well as maintenance and servicing of these improvements. In accordance with the Act, the City formed the Gateway Lighting and Landscaping (L&L) District.

The Gateway L&L is located in the easterly portion of the City, generally bounded to the north by Interstate 5, to the west by County Road 102, to the south by Bronze Star Drive and generally to the east by the City boundaries.

On June 17, 2025 Council approved resolutions to preliminarily approve the Engineer’s Report, to initiate proceedings for the annual levy, and the City Council also approved a resolution setting the public hearing date for July 1, 2025. The Engineer’s Report was attached to the June 17, 2025 staff report and is available on the City's website.

Discussion:

Each year the City prepares an Annual Report for each District, along with the District estimates for an operating budget, to calculate the assessment annually levied for each parcel. This budget determines what maintenance operations are performed for the fiscal year and directs the County

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Assessor on what to levy each parcel. The complete reports are available for review on the City's website.

State regulations require a two-part process to complete the annual levy. The first part of the process requires City Council to take action to initiate proceedings for the levy, preliminarily approve the Engineer’s Reports and call for a public hearing; this occurred at the June 17, 2025 Council meeting.

A public hearing is required to complete the levy process.

Following the public hearing, Council may direct changes to the Engineer’s Report or to the levy, but may not increase the levy beyond the maximum approved amount.

Conclusion:

Staff recommend the City Council 1) Conduct a public hearing; 2) Adopt Resolution No. _____, approving the Fiscal Year 2025/2026 annual levy report; and 3) Resolution No. _____, ordering the levy and collection of the assessment within the Gateway Lighting and Landscaping District.

Prepared by: Karie Farnham, Financial Services Manager

Attachments:

1. Proposed Resolution - Gateway L&L_Approve ER FY2025-26

2. Proposed Resolution - Gateway L&L_Order Levy FY2025-26

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RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND, CALIFORNIA, AMENDING AND/OR APPROVING THE FISCAL YEAR 2025/2026 ENGINEER’S REPORT REGARDING THE GATEWAY LANDSCAPING AND

LIGHTING DISTRICT
WHEREAS, the City Council, pursuant to the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of California, beginning with Section 22500 (the “Act”), did by previous Resolution order the Assessment Engineer, Koppel & Gruber Public Finance, to prepare and file the 2025/2026 Engineer’s Report for the “Gateway Landscaping and Lighting District” (the “District”); and, WHEREAS, the Assessment Engineer has prepared and filed with the City Clerk of the City of Woodland, California and the City Clerk has presented to the City Council such report entitled “City of Woodland Gateway Landscaping and Lighting District Fiscal Year 2025/2026 Engineer’s Report” (the “Report”) as required by the Act; and, WHEREAS, the City Council has carefully examined and reviewed the Report as presented, considered all oral and written comments presented with respect to the District and Report at a noticed Public Hearing and has discussed any necessary or desired modifications to the Report, and is satisfied that the levy for each parcel has been calculated in accordance with the special benefits received from the operation, maintenance and services performed, as set forth in the Report.

NOW, THEREFORE, BE IT RESOLVED, determined, and ordered by the City Council of the City of Woodland, the legislative body for said district, as follows:

SECTION 1.The preceding recitals are true and correct.

SECTION 2.The Report as presented or as modified, contains the following:
a.A Description of Improvements.
b.A Diagram of the District.
c.The Method of Apportionment that details the method of calculating each parcel’s proportional special benefits and annual assessment.
d.The 2025/2026 Assessment based upon Method of Apportionment as approved by the property owners pursuant to the provision of the California Constitution Article XIIID Section 4.
e.An “Assessment Range Formula” for calculating annual inflationary adjustments to the initial “Maximum Assessment” (Adjusted Maximum Levy per benefit unit), also approved by the property owners.
f.The 2025/2026 Annual Budget (Costs and Expenses) and the resulting 2025/2026 assessment (Levy per benefit unit) for Fiscal Year 2025/2026. g.The Assessment Roll containing the Levy for each Assessor Parcel Number within the District for Fiscal Year 2025/2026.

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SECTION 3.The City Clerk is hereby directed to enter on the minutes of the City Council any and all modifications to the Report determined and approved by the City Council, and all such changes and/or modifications by reference are to be incorporated into the Report.

SECTION 4.The City Council is satisfied with the Report as presented or modified, each and all of the budget items and documents as set forth therein, and is satisfied that the Fiscal Year 2025/2026 annual assessments contained therein are consistent with the assessments approved by the property owners and spread in accordance with the special benefits received from the improvements pursuant to the provisions of the California Constitution Article XIIID.

SECTION 5.The Report is hereby approved as submitted or modified and ordered to be filed in the Office of the City Clerk as a permanent record and to remain open to public inspection.

SECTION 6.The City Clerk shall certify to the passage and adoption of this Resolution, and the minutes of this meeting shall so reflect the presentation and approval of the Report as submitted or modified.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Woodland at a regular meeting held the 1st day of July 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Rich Lansburgh, Mayor
ATTEST: APPROVED AS TO FORM:
___________________________________ ____________________________________ Sarah Lansburgh, CMC, City Clerk Ethan Walsh, City Attorney

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RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND,

CALIFORNIA ORDERING THE LEVY AND COLLECTION OF ANNUAL

ASSESSMENTS REGARDING THE GATEWAY LANDSCAPING AND LIGHTING DISTRICT FOR FISCAL YEAR 2025/2026
WHEREAS, the City Council, has by previous Resolutions initiated proceedings to form, and declared its intention to levy and collect annual assessments against parcels of land within the “Gateway Landscaping and Lighting District” (the “District”) for the fiscal year commencing July 1, 2025 and ending June, 30 2026 pursuant to the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of California, beginning with Section 22500 (the “Act”) to pay the costs and expenses of operating, maintaining and servicing the improvements and appurtenant facilities related thereto; and
WHEREAS, Koppel & Gruber Public Finance, the Assessment Engineer selected by the City Council has prepared and filed with the City Clerk and the City Clerk has presented to the City Council the Engineer’s Report entitled “City of Woodland Gateway Landscaping and Lighting District Fiscal Year 2025/2026 Engineer’s Report” (the “Report”), in connection with the proposed levy and collection of special benefit assessments upon eligible parcels of land within the District, and the City Council did by previous Resolution approve such Report; and WHEREAS, the City Council desires to levy and collect assessments against parcels of land within the District for the Fiscal Year commencing July 1, 2025 and ending June 30, 2026, to pay the costs and expenses of operating, maintaining and servicing the improvements and appurtenant facilities related thereto; and
WHEREAS, the City Council following notice duly given, has held a full and fair Public Hearing on July 1, 2025, regarding the levy and collection of assessments as described in the Report prepared in connection therewith, and considered all oral and written statements, protests and communications made or filed by interested persons regarding these matters, pursuant to the Act and in accordance with the provisions of the California Constitution Article XIIID.

NOW, THEREFORE, BE IT RESOLVED, determined, and ordered by the City Council of the City of Woodland, the legislative body for said district, as follows:

SECTION 1.The preceding recitals are true and correct.

SECTION 2.Following notice duly given, the City Council has held a full and fair public hearing regarding the levy and collection of the assessments, the Report prepared in connection therewith, and considered all oral and written statements, protests and communications made or filed by interested persons regarding these matters.

SECTION 3.The City Council desires to levy and collect assessments against parcels of land within the District for the fiscal year commencing July 1, 2025 and ending June 30, 2026, to pay

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the costs and expenses of operating, maintaining and servicing the landscaping, lighting, storm drainage and appurtenant facilities located within public places in the District.

SECTION 4.The City Council has carefully reviewed and examined the Report in connection with the District, and the levy and collection of assessments. Based upon its review the Report, a copy of which has been presented to the City Council and which has been filed with the City Clerk, hereby finds that the City Council determines that:
a.The territory of land within District will receive special benefits from the operation, maintenance and servicing of the landscaping, lighting, drainage and appurtenant facilities and improvements related thereto.
b.The District includes all of the lands so benefited; and c.The amount to be assessed upon the lands within the District, in accordance with the proposed budget for the fiscal year commencing July 1, 2025 and ending June 30, 2026 is apportioned by a formula and method which fairly distributes the net amount among all eligible parcels in proportion to the special benefits, to be received by each parcel from the improvements and services, and is satisfied that the assessments are levied, without regard to property valuation.

SECTION 5.The Report and Fiscal Year 2025/2026 assessments, as presented to the City Council and on file in the office of the City Clerk, are hereby confirmed as filed.

SECTION 6.The City Council hereby orders the proposed improvements to be made; the improvements are briefly described as the operation, administration, maintenance and servicing of all public landscaping and lighting improvements, storm drainage and appurtenant facilities and expenses associated with the District, and that will be maintained by the City of Woodland or their designee and all such maintenance, operation and servicing of the landscaping and lighting, drainage and all appurtenant facilities shall be performed pursuant to the Act. A more complete description of the improvements is detailed in the Report and by reference this document is made part of this resolution.

SECTION 7.The Yolo County Auditor shall place on the County Tax Roll, opposite each parcel of land, the amount of levy so apportioned by the method of apportionment formula, outlined in the Engineer’s Report, and such levies shall be collected at the same time and in the same manner as county taxes are collected pursuant to Chapter 4, Article 2, Section 22646 of the Act. After collection by the County, the net amount of the assessments, after deduction of any compensation due the county for collection, shall be paid to the City Treasurer.

SECTION 8.The Finance Officer, shall deposit all money from the assessments collected by the County for the District into a fund for the Gateway Landscaping and Lighting District, and such money shall be expended to pay the costs and expenses of operating, maintaining and servicing the improvements and appurtenant facilities related thereto described above.

SECTION 9.The adoption of this Resolution constitutes the Authorization of the District levy for the Fiscal Year commencing July 1, 2025 and ending June 30, 2026.

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SECTION 10.The City Clerk’s designee, Koppel & Gruber Public Finance, is hereby authorized and directed to file the levy with the Yolo County Auditor subsequent to the adoption of this Resolution.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Woodland at a regular meeting held the 1st day of July 2025 by the following vote:

AYES:

NOES:

ABSENT:

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 1, 2025
ITEM #: G.15
SUBJECT: Public Hearing - Gibson Ranch Lighting &
Landscaping District

Recommendation for Action: Staff recommend the City Council 1) Conduct a public hearing; and 2) Adopt Resolution No. _____, approving the Fiscal Year 2025/2026 annual levy report and order the levy and collection of the assessment within the Gibson Ranch Lighting and Landscaping District.

Staff Contact:

Karie Farnham, Financial Services Manager, (530) 661-5846, [email protected]

Fiscal Impact:

The Fiscal Year (FY) 2025/26 Engineer’s Report includes an inflation factor of 3.10%, which increases the assessment of a single family home from $371.08 in FY2024/25 to $382.59 in FY2025/26; an increase of $11.50. If approved, the proposed assessment for the Gibson Ranch Lighting and Landscaping District (the District) would generate $852,353 in revenue. The FY25/26 operating budget for the District is $1,060,624, which is less than the assessment revenues by $267,779. For FY25/26 there are sufficient reserves to make up the difference, but the reserve balance will be depleted and in future years, the District will require funding assistance from the General Fund, or the level of services provided may need to be reduced.

Background:

The Gibson Ranch L&L is located in the southeast portion of the City, generally south of Interstate 5, west of County Road 102 and east of County Road 101. The District was formed in 1995 and reached the maximum allowable assessment of $235.12 per single family home in 2005. The formation documents for the District allow for annual adjustments tied to the CPI without a property owner ballot proceeding.

On June 17, 2025 the Council approved resolutions to preliminarily approve the Engineer’s Report and to initiate proceedings for the annual levy and set the public hearing date for July 1, 2025. The Engineer’s Report was attached to the June 17, 2025 staff report and is available on the City's website.

Discussion:

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State regulations require a two-part process to complete the annual levy. The first part of the process requires Council to take action to initiate proceedings for the levy, preliminarily approve the Engineer’s Reports and call for a public hearing; this occurred at the June 17, 2025 City Council meeting. A public hearing is required to complete the levy process. Following the public hearing, Council may direct changes to the Engineer’s Report or to the levy, but may not increase the levy beyond the maximum approved amount.

Conclusion:

Staff recommend the City Council 1) Conduct a public hearing; and 2) Adopt Resolution No. _____, approving the Fiscal Year 2025/2026 annual levy report and order the levy and collection of the assessment within the Gibson Ranch Lighting and Landscaping District.

Prepared by: Karie Farnham, Financial Services Manager

Attachments:

1. Proposed Resolution - Gibson Ranch FY26

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RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND, CALIFORNIA, AMENDING AND/OR APPROVING THE ENGINEER’S ANNUAL

LEVY REPORT AND ORDERING THE LEVY AND COLLECTION OF

ASSESSMENTS WITHIN THE GIBSON RANCH LANDSCAPING AND LIGHTING DISTRICT, FISCAL YEAR 2025/2026
WHEREAS, The City Council has, by previous Resolutions, ordered the preparation of the Engineer’s Annual Levy Report (hereafter referred to as the “Report”) for said district known and designated as: Gibson Ranch Landscaping and Lighting District (hereafter referred to as the “District”), pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of California, beginning with Section 22500 (hereafter referred to as the “Act”); and
WHEREAS, there has now been presented to this City Council the final Report as required by Chapter 3, Section 22623 of said Act, and as previously directed by Resolution; and WHEREAS, the City Council has carefully examined and reviewed the Report as presented, and is satisfied with each and all of the items and documents as set forth therein, and is satisfied that the levy has been spread in accordance with the benefits received from the improvements, operation, maintenance and services to be performed, as set forth in said Report; and
WHEREAS, the City of Woodland and its legal counsel have reviewed Proposition 218 and found that these assessments comply with applicable provisions of Section XIII D of the California State Constitution; and
WHEREAS, upon reasonable written notice by Yolo County of any claim or challenge, the City agrees to defend with counsel of its choice, indemnify and hold harmless Yolo County, its Board of Supervisors, officers, officials, agents and employees (collectively “the County”), against the payment of any liabilities, losses, costs and expenses, including attorney fees and court costs, not due to the County’s own active negligence or willful misconduct, which the County may incur in the exercise and performance of its powers and duties in placing these assessments onto the County roll and tax bills for the City.

NOW, THEREFORE, BE IT RESOLVED, determined, and ordered by the City Council of the City of Woodland for the district, as follows:

SECTION 1.Following notice duly given, the City Council has held a full and fair public hearing regarding the District, the levy and collection of assessments, the Report prepared in connection therewith, and considered all oral and written statements, protests and communications made or filed by interested persons regarding these matters.

SECTION 2.Based upon its review (and amendments, as applicable) of the Report, a copy of which has been presented to the City Council, is hereby approved (as amended), and is

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ordered to be filed in the Office of the City Clerk as a permanent record and to remain open to public inspection, the City Council hereby finds and determines that:
a.The land within the District will be benefited by the operation, maintenance and servicing of improvements, located within the boundaries of the District; b.District includes all of the lands so benefited; and
c.The net amount to be assessed upon the lands within the District in accordance with the fee for the Fiscal Year commencing July 1, 2025, and ending June 30, 2026, is apportioned by a formula and method which fairly distributes the net amount among all eligible parcels in proportion to the estimated special benefits to be received by each parcel from the improvements and services.

SECTION 3.The maintenance, operation and servicing of the improvements and appurtenant facilities shall be performed pursuant to the Act. The City Council hereby orders the proposed improvements to be made, which improvements are briefly described as follows: the maintenance and operation of and the furnishing of services and materials for the landscaping improvements, arterial and collector street lighting and landscaping, neighborhood street lighting and trees, parks and recreation facilities, soundwalls, irrigation and drainage systems, and all associated appurtenances.

SECTION 4.The County Auditor of the County of Yolo shall enter on the County Assessment Roll opposite each eligible parcel of land the amount of levy so apportioned by the formula and method outlined in the Report, and such levies shall be collected at the same time and in the same manner as the County taxes are collected, pursuant to Chapter 4, Article 2, Section 22646 of the Act. After collection by the County, the net amount of the levy shall be paid to the City Treasurer.

SECTION 5.The City Treasurer shall deposit all money representing assessments collected by the County for the District to the credit of a fund for the City of Woodland Gibson Ranch Landscaping and Lighting District and such money shall be expended only for the maintenance, operation and servicing of the improvements as described in Section 3.

SECTION 6.The adoption of this Resolution constitutes the District levy for the Fiscal Year commencing July 1, 2025, and ending June 30, 2026.

SECTION 7.The City Clerk, or their designate, is hereby authorized and directed to file the levy with the County Auditor upon adoption of this Resolution, pursuant to Chapter 4, Article 1, Section 22641 of the Act.

SECTION 8.That the above recitals are all true and correct. That the City Clerk shall certify to the passage and adoption of this Resolution, and the minutes of this meeting shall so reflect the presentation of and final approval of the Report.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Woodland at a regular meeting held the 1st day of July 2025 by the following vote:

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AYES:

NOES:

ABSENT:

Page 215 ends

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 1, 2025
ITEM #: G.16
SUBJECT: Public Hearing - North Park Lighting and
Landscaping District

Staff Contact:

Karie Farnham, Financial Services Manager, (530) 661-5846, [email protected]

Fiscal Impact:

The Fiscal Year (FY) 2024/25 Engineer's Report calculates the assessment of a single family home to be $215.40, which is unchanged from FY2024/25. The proposed assessment would generate $26,710 in revenue. In order to continue operations in this District, the General Fund will need to contribute $39,192 or the City will need to adjust the level of services and maintenance in FY2024/25 to decrease operating costs to fit within the assessment amounts.

Background:

The Landscaping and Lighting Act of 1972 ("the Act") authorizes cities to impose assessments on benefitted properties to finance construction of street landscaping, street lighting, traffic signals, parks, street trees, sidewalk repair, and recreational improvements; as well as maintenance and servicing of these improvements. In accordance with the Act, the City formed the North Park Lighting and Landscaping (L&L) District.

The North Park L&L District is located in the northwest portion of the City, generally north of Kentucky Avenue, west of North West Street and east of County Road 98. The District was formed in 1993 and reached the maximum allowable assessment of $215.40 per single family home in 1997. There are no provisions for future inflationary adjustments, and any rate increases would require a property owner ballot proceeding.

On June 17, 2025 Council approved resolutions to preliminarily approve the Engineer's Report, to initiate proceedings for the annual levy, and the City Council also approved a resolution setting the public hearing date for July 1, 2025. The Engineer’s Report was attached to the June 17, 2025, staff report and is available on the City's website.

Discussion:

Each year, the City prepares an Annual Report for each District, along with the District's estimates for an operating budget, to calculate the assessment annually levied for each parcel. This budget determines what maintenance operations are performed for the fiscal year and directs the County Assessor on what to levy each parcel. The complete reports are available for review on the City's website.

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meeting. A public hearing is required to complete the levy process. Following the public hearing, Council may direct changes to the Engineer's Report or to the levy, but may not increase the levy beyond the maximum approved amount.

Conclusion:

Prepared by: Karie Farnham, Financial Services Manager

Attachments:

1. Proposed Resolution - North Park FY26

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RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND, CALIFORNIA, AMENDING AND/OR APPROVING THE ENGINEER’S ANNUAL

LEVY REPORT AND ORDERING THE LEVY AND COLLECTION OF

ASSESSMENTS WITHIN THE NORTH PARK LIGHTING AND LANDSCAPING DISTRICT, FISCAL YEAR 2025/2026
WHEREAS, The City Council has, by previous Resolutions, ordered the preparation of the Engineer’s Annual Levy Report (hereafter referred to as the “Report”) for said district known and designated as: North Park Lighting and Landscaping District (hereafter referred to as the “District”), pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of California, beginning with Section 22500 (hereafter referred to as the “Act”); and
WHEREAS, there has been presented to this City Council the final Report as required by Chapter 3, Section 22623 of said Act, and as previously directed by Resolution; and WHEREAS, the City Council has carefully examined and reviewed the Report as presented, and is satisfied with each and all of the items and documents as set forth therein, and is satisfied that the levy has been spread in accordance with the special benefits received from the improvements, operation, maintenance and services to be performed, as set forth in said Report; and
WHEREAS, the City of Woodland and its legal counsel have reviewed Proposition 218 and found that these assessments comply with applicable provisions of Section XIII D of the California State Constitution; and
WHEREAS, upon reasonable written notice by Yolo County of any claim or challenge, the City of Woodland agrees to defend with counsel of its choice, indemnify and hold harmless Yolo County, its Board of Supervisors, officers, officials, agents and employees (collectively “the County”), against the payment of any liabilities, losses, costs and expenses, including attorney fees and court costs, not due to the County’s own active negligence or willful misconduct, which the County may incur in the exercise and performance of its powers and duties in placing these assessments onto the County roll and tax bills for the City of Woodland.

NOW, THEREFORE, BE IT RESOLVED, determined, and ordered by the City Council of the City of Woodland for the district, as follows:

SECTION 2.Based upon its review (and amendments, as applicable) of the Report, a copy of which has been presented to the City Council, is hereby approved (as amended), and is

Page 218 ends

ordered to be filed in the Office of the City Clerk as a permanent record and to remain open to public inspection, the City Council hereby finds and determines that:
a.The land within the District will be benefited by the operation, maintenance and servicing of improvements, located within the boundaries of the District.
b.District includes all of the lands so benefited; and
c.The net amount to be assessed upon the lands within the District in accordance with the fee for the Fiscal Year commencing July 1, 2025, and ending June 30, 2026, is apportioned by a formula and method which fairly distributes the net amount among all eligible parcels in proportion to the estimated special benefits to be received by each parcel from the improvements and services.

SECTION 3.The maintenance, operation and servicing of the improvements and appurtenant facilities shall be performed pursuant to the Act. The City Council hereby orders the proposed improvements to be made, which improvements are briefly described as follows: the maintenance and operation of and the furnishing of services and materials for the landscaping improvements, street lighting and park lights, park area and park equipment, park perimeter fencing, noise walls, irrigation and drainage systems, and all associated appurtenances.

SECTION 5.The City Treasurer shall deposit all money representing assessments collected by the County for the District to the credit of a fund for the City of Woodland North Park Lighting and Landscaping District and such money shall be expended only for the maintenance, operation and servicing of the improvements as described in Section 3.

SECTION 6.The adoption of this Resolution constitutes the District levy for the Fiscal Year commencing July 1, 2025, and ending June 30, 2026.

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PASSED, APPROVED, AND ADOPTED by the City Council of the City of Woodland at a regular meeting held the 1st day of July 2025 by the following vote:

AYES:

NOES:

ABSENT:

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 1, 2025
ITEM #: G.17
SUBJECT: Public Hearing - Spring Lake Lighting & Landscaping District

Recommendation for Action: Staff recommend the City Council 1) Conduct a public hearing; 2) Adopt Resolution No. _____, approving the Fiscal Year 2025/26 annual levy report; and 3) Resolution No. _____, ordering the levy and collection of the assessment within the Spring Lake Lighting and Landscaping District.

Staff Contact:

Karie Farnham, Financial Services Manager, (530) 661-5846, [email protected]

Fiscal Impact:

The proposed Fiscal Year (FY) 2025/26 assessment will generate $3,726,032 in revenue to offset the costs of District maintenance. This represents an increase that ranges from 11% to 17%, dependent upon the zoning of the property. This increase is due primarily to costs associated with continued maintenance and expansion of neighborhood parks and other landscaping throughout Spring Lake.

The proposed assessment includes the use of $440,000 in fund balance/reserves to help limit the impact of the increased maintenance costs on the properties within the District. The proposed assessment is approximately 90% of the maximum allowable assessment for the District.

The following table shows a comparison, by zoning type, of the maximum assessment, the FY2024/25 actual assessment and the proposed FY2025/26 assessment:

When the Spring Lake Lighting and Landscaping (L&L) District was formed, the methodology and model that was created considered the types of improvements to be maintained, the number of properties to be developed and the zoning for each residential type. Initially, specific plan information was utilized during the formation stage. Each year the number of actual subdivided units is updated along with the maintenance budget to determine the new rates. Over time, the actual number of units that have been developed has varied from the estimated specific plan units. For the zoning categories where additional units have been created above those originally estimated, the rates do not increase as much, or in some cases decrease slightly, as compared to other zoning categories where the number of units subdivided has not exceeded the planned units. Therefore, the increase/(decrease) for each zoning category varies.

Background:

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The Spring Lake L&L consists of all property located in the Spring Lake Specific Plan area, which is located in the southeast portion of the City, generally bounded to the north by Gibson Road, to the east by County Road 102, to the south by County Road 25A and generally to the west by County Road 101. There is a portion of the District immediately north of the extension of County Road 24A (Sports Park Drive) that extends west of State Highway 113.

On June 17, 2025 Council approved resolutions preliminarily approving the Engineer’s Report, initiating proceedings for the annual levy, and a resolution setting the public hearing date for July 1, 2025. The Engineer’s Report was attached to the June 17, 2025 staff report and is available on the City's website.

Discussion:

Each year the City prepares an Annual Report for each District, along with the District's estimates for an operating budget, to calculate the assessment annually levied for each parcel. This budget determines what maintenance operations are performed for the fiscal year and directs the County Assessor on what to levy each parcel. The complete reports are available for review in the Financial Transparency section of the City's website.

State regulations require a two-part process to complete the annual levy. The first part of the process requires City Council to take action to initiate proceedings for the levy, preliminarily approve the Engineer’s Report and call for a public hearing; this occurred at the June 17, 2025 Council meeting.

A public hearing is required to complete the levy process.

Following the public hearing, Council may direct changes to the Engineer’s Report or to the levy, but may not increase the levy beyond the maximum approved amount.

Conclusion:

Staff recommend the City Council 1) Conduct a public hearing; 2) Adopt Resolution No. _____, approving the fiscal year 2025/26 annual levy report; and 3) Resolution No. _____, ordering the levy and collection of the assessment within the Spring Lake Lighting and Landscaping District.

Prepared by: Karie Farnham, Financial Services Manager

Attachments:

1. Proposed Resolution - Spring Lake L&L_Approve ER FY2025-26

2. Proposed Resolution - Spring Lake L&L_Order Levy FY2025-26

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RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND, CALIFORNIA, AMENDING AND/OR APPROVING THE FISCAL YEAR 2025/2026 ENGINEER’S REPORT REGARDING THE SPRING LAKE LANDSCAPING AND

LIGHTING DISTRICT
WHEREAS, the City Council, pursuant to the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of California, beginning with Section 22500 (the “Act”), did by previous Resolution order the Assessment Engineer, Koppel & Gruber Public Finance, to prepare and file the 2025/2026 Engineer’s Report for the “Spring Lake Landscaping and Lighting District” (the “District”); and WHEREAS, the Assessment Engineer has prepared and filed with the City Clerk of the City of Woodland, California and the City Clerk has presented to the City Council such report entitled “City of Woodland Spring Lake Landscaping and Lighting District Fiscal Year 2025/2026 Engineer’s Report” (the “Report”) as required by the Act; and WHEREAS, the City Council has carefully examined and reviewed the Report as presented, considered all oral and written comments presented with respect to the District and Report at a noticed Public Hearing and has discussed any necessary or desired modifications to the Report, and is satisfied that the levy for each parcel has been calculated in accordance with the special benefits received from the operation, maintenance and services performed, as set forth in the Report.

NOW, THEREFORE, BE IT RESOLVED, determined, and ordered by the City Council of the City of Woodland, the legislative body for said district, as follows:

SECTION 1.The preceding recitals are true and correct.

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SECTION 5.The Report is hereby approved as submitted or modified and ordered to be filed in the Office of the City Clerk as a permanent record and to remain open to public inspection.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Woodland at a regular meeting on the 1st day of July 2025 by the following vote:

AYES:

NOES:

ABSENT:

Page 224 ends

RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND,

CALIFORNIA ORDERING THE LEVY AND COLLECTION OF ANNUAL

ASSESSMENTS REGARDING THE SPRING LAKE LANDSCAPING AND LIGHTING DISTRICT FOR FISCAL YEAR 2025/2026
WHEREAS, the City Council, has by previous Resolutions initiated proceedings to form, and declared its intention to levy and collect annual assessments against parcels of land within the “Spring Lake Landscaping and Lighting District” (the “District”) for the fiscal year commencing July 1, 2025 and ending June, 30 2026 pursuant to the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of California, beginning with Section 22500 (the “Act”) to pay the costs and expenses of operating, maintaining and servicing the improvements and appurtenant facilities related thereto; and
WHEREAS, Koppel & Gruber Public Finance, the Assessment Engineer selected by the City Council has prepared and filed with the City Clerk and the City Clerk has presented to the City Council the Engineer’s Report entitled “City of Woodland Spring Lake Landscaping and Lighting District Fiscal Year 2025/2026 Engineer’s Report” (the “Report”),in connection with the proposed levy and collection of special benefit assessments upon eligible parcels of land within the District, and the City Council did by previous Resolution approve such Report; and WHEREAS, the City Council desires to levy and collect assessments against parcels of land within the District for the Fiscal Year commencing July 1, 2025 and ending June 30, 2026, to pay the costs and expenses of operating, maintaining and servicing the improvements and appurtenant facilities related thereto; and
WHEREAS, the City Council following notice duly given, has held a full and fair Public Hearing on July 1, 2025, regarding the levy and collection of assessments as described in the Report prepared in connection therewith, and considered all oral and written statements, protests and communications made or filed by interested persons regarding these matters, pursuant to the Act and in accordance with the provisions of the California Constitution Article XIIID.

NOW, THEREFORE, BE IT RESOLVED, determined, and ordered by the City Council of the City of Woodland, the legislative body for said district, as follows:

SECTION 1.The preceding recitals are true and correct.

SECTION 3.The City Council desires to levy and collect assessments against parcels of land within the District for the fiscal year commencing July 1, 2025 and ending June 30, 2026, to pay

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the costs and expenses of operating, maintaining and servicing the landscaping, lighting, drainage and appurtenant facilities located within public places in the District.

SECTION 5.The Report and Fiscal Year 2025/2026 assessments, as presented to the City Council and on file in the office of the City Clerk, are hereby confirmed as filed.

SECTION 6.The City Council hereby orders the proposed improvements to be made; the improvements are briefly described as the operation, administration, maintenance and servicing of all public landscaping and lighting improvements, drainage and appurtenant facilities and expenses associated with the District, and that will be maintained by the City of Woodland or their designee and all such maintenance, operation and servicing of the landscaping and lighting, drainage and all appurtenant facilities shall be performed pursuant to the Act. A more complete description of the improvements is detailed in the Report and by reference this document is made part of this resolution.

SECTION 8.The Finance Officer, shall deposit all money from the assessments collected by the County for the District into a fund for the Spring Lake Landscaping and Lighting District, and such money shall be expended to pay the costs and expenses of operating, maintaining and servicing the improvements and appurtenant facilities related thereto described above.

SECTION 9.The adoption of this Resolution constitutes the Authorization of the District levy for the Fiscal Year commencing July 1, 2025 and ending June 30, 2026.

Page 226 ends

SECTION 10.The City Clerk’s designee, Koppel & Gruber Public Finance, is hereby authorized and directed to file the levy with the Yolo County Auditor subsequent to the adoption of this Resolution.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Woodland at a regular meeting held the 1st day of July 2025 by the following vote:

AYES:

NOES:

ABSENT:

Page 227 ends

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 1, 2025
ITEM #: G.18
SUBJECT: Public Hearing - West Wood Lighting and
Landscaping District

Staff Contact:

Karie Farnham, Financial Services Manager, (530) 661-5846, [email protected]

Fiscal Impact:

The Fiscal Year (FY) 2025/26 Engineer's Report proposes to increase the assessment on a single family home, based on an annual inflation factor, from $788.50 in FY2024/25 to $809.79 in FY25/26; an increase of $21.29. If approved, the proposed assessment for the District would generate $30,772 in revenue. In addition, West Wood will require an additional $5,537 in revenue that will come from fund balance/reserves in FY2025/26.

Background:

The Landscaping and Lighting Act of 1972 ("the Act") authorizes cities to impose assessments on benefitted properties to finance the construction of street landscaping, street lighting, traffic signals, parks, street trees, sidewalk repair, and recreational improvements; as well as maintenance and servicing of these improvements. In accordance with the Act, the City formed the West Wood L&L District.

The West Wood L&L is located in the northwest portion of the City, generally to the north of Kentucky Avenue, south of Quail Drive, east of Dove Drive and west of Mallard Drive. The District was formed in 2004 and is currently being assessed at the maximum allowable rate; however, the District formation report included an annual CPI escalator, which can continue indefinitely to account for inflationary cost increases.

On June 17, 2025 Council approved resolutions to preliminarily approve the Engineer's Report, to initiate proceedings for the annual levy, and the City Council also approved a resolution setting the public hearing date for July 1, 2025. The Engineer’s Report was attached to the June 17, 2025 staff report and is available on the City's website.

Discussion:

State regulations require a two-part process to complete the annual levy. The first part of the process requires the Council to take action to initiate proceedings for the levy, preliminarily approve the Engineer's Reports and call for a public hearing; this occurred at the June 17, 2025 Council meeting.

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A public hearing is required to complete the levy process. Following the public hearing, Council may direct changes to the Engineer's Report or to the levy, but may not increase the levy beyond the maximum approved amount.

Conclusion:

Prepared by: Karie Farnham, Financial Services Manager

Attachments:

1. Proposed Resolution - West Wood Unit No. 1 FY26

Page 229 ends

RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND, CALIFORNIA, AMENDING AND/OR APPROVING THE ENGINEER’S ANNUAL LEVY

REPORT AND ORDERING THE LEVY AND COLLECTION OF ASSESSMENTS WITHIN THE WEST WOOD UNIT NO. 1 LANDSCAPING AND LIGHTING DISTRICT, FISCAL YEAR 2025/2026
WHEREAS, The City Council has, by previous Resolutions, ordered the preparation of the Engineer’s Annual Levy Report (hereafter referred to as the “Report”) for said district known and designated as: West Wood Unit No. 1 Landscaping and Lighting District (hereafter referred to as the “District”), pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of California, beginning with Section 22500 (hereafter referred to as the “Act”); and
WHEREAS, there has now been presented to this City Council the final Report as required by Chapter 3, Section 22623 of said Act, and as previously directed by Resolution; and WHEREAS, the City Council has carefully examined and reviewed the Report as presented, and is satisfied with each and all of the items and documents as set forth therein, and is satisfied that the levy has been spread in accordance with the benefits received from the improvements, operation, maintenance and services to be performed, as set forth in said Report; and WHEREAS, the City of Woodland and its legal counsel have reviewed Proposition 218 and found that these assessments comply with applicable provisions of Section XIII D of the California State Constitution; and
WHEREAS, upon reasonable written notice by Yolo County of any claim or challenge, the City of Woodland agrees to defend with counsel of its choice, indemnify and hold harmless Yolo County, its Board of Supervisors, officers, officials, agents and employees (collectively “the County”), against the payment of any liabilities, losses, costs and expenses, including attorney fees and court costs, not due to the County’s own active negligence or willful misconduct, which the County may incur in the exercise and performance of its powers and duties in placing these assessments onto the County roll and taxbills for the City of Woodland.

NOW, THEREFORE, BE IT RESOLVED, determined, and ordered by the City Council of the City of Woodland for the district, as follows:

SECTION 2.Based upon its review (and amendments, as applicable) of the Report, a copy of which has been presented to the City Council, is hereby approved (as amended), and is ordered to

Page 230 ends

be filed in the Office of the City Clerk as a permanent record and to remain open to public inspection, the City Council hereby finds and determines that:
a.The land within the District will be benefited by the operation, maintenance and servicing of improvements, located within the boundaries of the District; b.District includes all of the lands so benefited; and
c.The net amount to be assessed upon the lands within the District in accordance with the fee for the Fiscal Year commencing July 1, 2025, and ending June 30, 2026, is apportioned by a formula and method which fairly distributes the net amount among all eligible parcels in proportion to the estimated special benefits to be received by each parcel from the improvements and services.

SECTION 3.The maintenance, operation and servicing of the improvements and appurtenant facilities shall be performed pursuant to the Act. The City Council hereby orders the proposed improvements to be made, which improvements are briefly described as follows: the maintenance and operation of and the furnishing of services and materials for the landscaping improvements, local street lighting facilities, parks and related equipment replacement, fencing and block walls, storm drainage detention basin, and all associated appurtenances.

After collection by the County, the net amount of the levy shall be paid to the City Treasurer.

SECTION 5.The City Treasurer shall deposit all money representing assessments collected by the County for the District to the credit of a fund for the City of Woodland West Wood Unit No. 1 Landscaping and Lighting District and such money shall be expended only for the maintenance, operation and servicing of the improvements as described in Section 3.

SECTION 6.The adoption of this Resolution constitutes the District levy for the Fiscal Year commencing July 1, 2025, and ending June 30, 2026.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Woodland at a regular meeting held the 1st day of July 2025 by the following vote:

Page 231 ends

AYES:

NOES:

ABSENT:

Page 232 ends

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 1, 2025
ITEM #: G.19
SUBJECT: Public Hearing - Streng Pond Landscape
Maintenance District

Recommendation for Action: Staff recommend the City Council 1) Conduct a public hearing; and 2) adopt Resolution No. _____, approving the Fiscal Year 2025/2026 annual levy report and order the levy and collection of the assessment within the Streng Pond Landscape Maintenance District.

Staff Contact:

Karie Farnham, Financial Services Manager, (530) 661-5846, [email protected]

Fiscal Impact:

The Fiscal Year (FY) 2025/26 Engineer's Report calculates the assessment of a single family home to be $79.10, which is unchanged from FY2024/25. The proposed assessment for the District would generate $14,436 in revenue. The Streng Pond L&L assessment does not generate enough revenue to meet the minimum operational expenditures required to maintain the L&L. To ensure the ongoing operation and maintenance of the Streng Pond L&L, the City will advance $30,799 from the General Fund to offset the shortfall; this advance is included in the FY2025/26 proposed budget.

Background:

The Streng Pond District is located in the southwest portion of the City, generally north of Gibson Road, west of Cottonwood Street and east of County Road 98. The District was formed in 1985 and reached the maximum allowable assessment of $79.10 per single family home in 1995; there are no provisions for future CPI increases. The City attempted a property owner ballot proceeding in 1998 to increase the assessment to cover rising costs within the District. However, the effort was unsuccessful. Because the rates do not increase to cover the rising costs of maintenance, a general fund contribution of $30,799 is budgeted to cover the operating shortfall.

On June 17, 2025 Council approved resolutions to preliminarily approve the Engineer's Report and to initiate proceedings for the annual levy, which included setting the public hearing date for July 17, 2025. The Engineer's Report was attached to the June 17, 2025 staff report and is available for review on the City's website.

Discussion:

Each year the City prepares an Annual Report for each District, along with estimates for an operating budget, to calculate the assessment annually levied for each parcel. This budget determines what maintenance operations are performed for the fiscal year and directs the County Assessor on what to levy each parcel. The complete reports are available for review in the Financial Transparency section of the City's website.

Page 233 ends

Conclusion:

Prepared by: Karie Farnham, Financial Services Manager

Attachments:

1. Proposed Resolution - Streng Pond FY26

Page 234 ends

RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND, CALIFORNIA, AMENDING AND/OR APPROVING THE ENGINEER’S ANNUAL

LEVY REPORT AND ORDERING THE LEVY AND COLLECTION OF

ASSESSMENTS WITHIN THE STRENG POND LANDSCAPING MAINTENANCE DISTRICT, FISCAL YEAR 2025/2026
WHEREAS, The City Council has, by previous Resolutions, ordered the preparation of the Engineer’s Annual Levy Report (hereafter referred to as the “Report”) for said district known and designated as: Streng Pond Landscaping Maintenance District (hereafter referred to as the “District”), pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of California, beginning with Section 22500 (hereafter referred to as the “Act”); and
WHEREAS, there has been presented to this City Council the Report as required by Chapter 3, Section 22623 of said Act, and as previously directed by Resolution; and WHEREAS, the City Council has carefully examined and reviewed the Report as presented, and is satisfied with each and all of the items and documents as set forth therein, and is satisfied that the levy has been spread in accordance with the benefits received from the improvements, operation, maintenance and services to be performed, as set forth in said Report; and
WHEREAS, the City of Woodland and its legal counsel have reviewed Proposition 218 and found that these assessments comply with applicable provisions of Section XIII D of the California State Constitution; and
WHEREAS, upon reasonable written notice by Yolo County of any claim or challenge, the City agrees to defend with counsel of its choice, indemnify and hold harmless Yolo County, its Board of Supervisors, officers, officials, agents and employees (collectively “the County”), against the payment of any liabilities, losses, costs and expenses, including attorney fees and court costs, not due to the County’s own active negligence or willful misconduct, which the County may incur in the exercise and performance of its powers and duties in placing these assessments onto the County roll and tax bills for the City.

NOW, THEREFORE, BE IT RESOLVED, determined, and ordered by the City Council of the City of Woodland for the district, as follows:

SECTION 2.Based upon its review (and amendments, as applicable) of the Report, a copy of which has been presented to the City Council, is hereby approved (as amended), and is

Page 235 ends

ordered to be filed in the Office of the City Clerk as a permanent record and to remain open to public inspection, the City Council hereby finds and determines that:
a.The land within the District will receive special benefit by the operation, maintenance and servicing of improvements, located within the boundaries of the District;
b.The District includes all of the lands so benefited; and c.the net amount to be assessed upon the lands within the District in accordance with the fee for the Fiscal Year commencing July 1, 2025, and ending June 30, 2026, is apportioned by a formula and method which fairly distributes the net amount among all eligible parcels in proportion to the estimated special benefits to be received by each parcel from the improvements and services.

SECTION 3.The maintenance, operation and servicing of the improvements and appurtenant facilities shall be performed pursuant to the Act. The City Council hereby orders the proposed improvements to be made, which improvements are briefly described as follows: the maintenance and operation of and the furnishing of services and materials for landscaping improvements, irrigation and drainage systems, and associated appurtenances.

SECTION 5.The City Treasurer shall deposit all money representing assessments collected by the County for the District to the credit of a fund for the City of Woodland Streng Pond Landscaping Maintenance District and such money shall be expended only for the maintenance, operation and servicing of the improvements as described in Section 3.

SECTION 6.The adoption of this Resolution constitutes the District levy for the Fiscal Year commencing July 1, 2025, and ending June 30, 2026.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Woodland at a regular meeting held the 1st day of July 2025 by the following vote:

Page 236 ends

AYES:

NOES:

ABSENT:

Page 237 ends

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 1, 2025
ITEM #: H.20
SUBJECT: Woodland Parklet Program Update and Policy
Consideration

Recommendation for Action:Staff recommend the City Council 1) Receive an update on the Woodland Parklet Program; 2) Adopt Resolution No. _____, approving a two-year extension of the Parklet Program to allow for those parklets in existence on July 1, 2025, to remain in place, subject to compliance with updated program requirements as provided for in Attachments 2 and 3, including a requirement that parklets on Main Street not take up more than one consecutive public parking space; and 3) Direct the City Manager to respond to the June 2025 Yolo County Civil Grand Jury Investigation per Penal Code Section 933.05 in a manner consistent with Attachment 4, and amended as needed, based on discussion and direction of the City Council at its July 1, 2025, meeting.

Staff Contact:

Erika Bumgarder, Deputy Community Development Director, (530) 661-5886, [email protected]

Fiscal Impact:

In 2022 the City allocated $125,000 in General Fund revenue, offset by American Rescue Plan Act (ARP) funding, to assist applicants in (re)constructing and/or enhancing their parklets within the public right-of-way in the downtown. Five businesses took advantage of the program to either modify, enhance or create a new parklet. A nominal $500 annual Parklet Permit fee is assessed per parking space to help cover staff costs associated with the initial and annual compliance review of parklets.

Moving forward, no additional or new funds have been identified for the parklet program. However, it is recommended that the annual permit fee of $500 per parking space continue to be collected to offset staff costs associated with administering the program, should it continue. Indirectly, parklets can attract more foot traffic to the downtown and provide additional restaurant seating, thus more sales tax revenue.

Background:

Urgency Ordinance No. 1664 (June 2, 2020)
In response to the COVID-19 pandemic, the Woodland City Council passed Urgency Ordinance No. 1664 on June 2, 2020 which created a temporary parklet initiative that allowed restaurants and cafés to expand outdoor seating into parking spaces. This effort allowed establishments to significantly expand seating capacity when indoor dining was severely restricted or prohibited—providing a lifeline for many struggling businesses. By relocating tables curbside, the initiative met critical health and safety needs: fresh air, physical distancing, and enhanced sanitation helped mitigate virus transmission concerns. It also enabled restaurants to stay open and generate vital revenue throughout the crisis. During the urgency period, the City issued free temporary outdoor use permits to 19 restaurants, including five restaurants in the Downtown that utilized parking spaces in the public right-of-way along Main Street.

Parklet Assessment (Summer/Fall 2021)
In Summer 2021 the City conducted two surveys to analyze the impact of the parklets occupying public parking spaces. The first was a face-to-face survey conducted with existing permit holders to

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gather information about their perception of the direct impacts (costs and funding, frequency of use, payroll, and business revenue) that the parklets had on their business. The second was a face-to- face and digitally disseminated survey, to which 38 Downtown businesses responded about their perception of the indirect impacts that the parklets had on their non-food related (non-permit holding) businesses. Results of these surveys indicated that all seven participating establishments in the Downtown—mostly restaurants—experienced revenue growth after setting up parklets, with one business reporting 40–50% sales increase. This uplift supported not only business continuity but also job creation as 86% of businesses added staff and nearly half hired at least two new employees.

Additionally, the majority of Downtown businesses (~78%) were in favor of keeping the parklets, highlighting increased foot traffic in Downtown, the parklets’ role in helping permit-holding businesses stay afloat throughout the pandemic, and availability of outdoor seating. Some businesses (~15%) were in favor of scaling back the parklets. Only thirteen percent (13%) of businesses were in favor of having them completely removed. Noted concerns about parklets in Downtown focused on reduced parking, traffic slowdowns (due to the red flashing lights), cleanliness of the parklets, storefront visibility, and homeless issues.

The City held a Downtown Business Meeting in November 2021 and shared the survey results with business owners. The City also shared Downtown parking statistics generated by Just Another Parking App (JAPA) that included parking availability on Main Street, First Street and the parking lot in front of City Hall. The generated statistics illustrated that parking in these areas, on average, reached a 60% occupancy rate, and at the most, only hit 80% occupancy – indicating that despite the presence of parklets, there is consistent availability of parking in Downtown Woodland.

2-Year Pilot Woodland Parklet Program Established (May 2022) Following the 2021 Parklet Assessment period, the City determined that parklets remain an important and desirable option for Downtown businesses, particularly restaurants and cafés, to support business activity and recovery from the devastating and compounding financial impacts of the COVID-19 pandemic. In May 2022, the City Council formalized a two-year pilot Citywide Parklet Program that established a permit and grant framework active through November 1, 2024. This formal program established:
• Eligible Applicants: Restaurant/café establishments with 20 or fewer full-time employees, holding a valid Woodland business license, and demonstrating payroll eligibility as of January 1, 2022.
• Permit Rules:
o Allowed parklets to utilize up to two adjacent City-owned parking spaces o Required an annual permit fee of $500 per space
o Included annual review, insurance coverage, and City inspections o Required certain ADA and aesthetic improvements
• Grant Support:
o The City allocated $125,000 for parklet (re)construction improvements, offering up to $20,000 per parklet to qualifying small businesses.
o Applications were open from May 18 through July 31, 2022, and awarded based on first-come, first-served criteria.

This structured program introduced consistent design and safety standards, established defined eligibility criteria, clarified the application process, and included funding support—addressing earlier gaps in the urgency program. During the application period, five parklet program grant applications were received, and all five requests were approved and funded. In the Downtown, one prior existing restaurant parklet was voluntarily removed, and one new parklet was created. City staff provided

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significant guidance and support to each applicant throughout the application and construction process.

Discussion:

Parklet Program Policy Consideration - June 2025
The City’s two-year Pilot Parklet Program concluded on November 1, 2024 prompting the need to determine a long-term approach to managing parklets in the Downtown area. City staff have received a range of anecdotal feedback from Downtown business owners, employees, and patrons—some expressing support for the parklets and others preferring their removal.

Based on staff observations and community feedback, the parklets along Main Street appear to be underutilized much of the year and are frequently impacted by high traffic volumes. Concerns have also been raised by both business owners and patrons regarding decreased visibility of adjacent storefronts and perceptions about reduced parking availability. However, data from the City’s JAPA parking management system consistently shows that at least 20% of Downtown parking spaces remain available at all times (Independent of the Parklet Program, the City is currently conducting a Downtown Parking Survey to better understand parking patterns and inform potential future adjustments to time zones, enforcement strategies, wayfinding, and other parking-related policies).

Parklet owners, on the other hand, have expressed a strong desire to retain the parklets noting that their customers appreciate the outdoor dining option, particularly during warmer months, which drives business.

Balancing these considerations, staff recommend the City Council approve a two-year extension of the parklet program, subject to the policies and regulations in the attached program documents (Attachments 2 and 3), including one key amendment to the guidelines that would limit the parklet sizes to not more than one public parking space on Main Street (or approximately 22 feet in length).

Approval of this program modification would necessitate scaling back two existing parklets affiliated with 11:11 Sabores del Pueblo (formerly Las Brasas), and El Charro Mexican Restaurant, to comply with the new size limitations. One parklet on First Street (Gallery Coffee Roasters) combines on- street bike parking with its parklet, utilizing a combined two parking spaces; however, a scale back is not recommended in this case because the parklet itself takes up approximately one parking space and the bike parking serves surrounding businesses. Additionally, updated guidelines include annual and mid-year compliance inspections by City staff.

Should the City Council, after the two-year extension, wish to continue the parklet program or similar, City staff will return to the City Council with an ordinance recommendation pertaining to parklets as well as general use of public right-of-way for private business purposes in the downtown such as sidewalk dining and retail merchandise displays.

Alternatively, the City Council may opt to sunset the Parklet Program along Main Street. Should the Council choose this option, staff recommend allowing the current Main Street parklets to remain in place through the end of August to provide businesses time to adjust.

Regardless of the Main Street parklet decision, staff recommend retaining the parklet on First Street, associated with Gallery Coffee Roasters. This parklet remains one of the most consistently and actively used installations. Additionally, First Street’s narrower sidewalks limit opportunities for sidewalk seating, and its lower traffic volumes and slower speeds make the parklet a more pleasant and practical outdoor dining area.

For Downtown restaurants and cafés without a parklet who wish to provide outdoor seating, sidewalk dining remains a viable option. Business owners are encouraged to consult with City planning staff to

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determine the appropriate placement of tables and chairs that maintain an accessible path of travel along sidewalks and to their storefronts. A City encroachment permit is required for any use of public right-of-way.

Yolo County Civil Grand Jury Investigation
On May 16, 2025 City staff and the City Council received the findings of a Yolo County Civil Grand Jury investigation regarding the parklets on Main Street (Attachment 5). The investigation examined the "purpose, effectiveness, oversight, and sustainability" of the Citywide Parklet Program, as well as stakeholder experiences with the program. The inquiry was initiated in response to a public concern.

The Grand Jury report includes five findings and five recommendations. In accordance with California Penal Code Section 933.05, the City Manager, Community Development Director, and the Woodland City Council are required to provide a formal response.

A draft response has been prepared and is included as Attachment 4 to this report for the City Council’s review and consideration at its July 1, 2025 meeting. The Council may provide direction to staff regarding any revisions to the draft. Following the meeting, the City Manager will submit a coordinated response to the Yolo County Superior Court on behalf of all required respondents.

Conclusion:

Staff recommend the City Council 1) Receive an update on the Woodland Parklet Program; 2) Adopt Resolution No. _____, approving a two-year extension of the Parklet Program to allow for those parklets in existence on July 1, 2025, to remain in place, subject to compliance with updated program requirements as provided for in Attachments 2 and 3, including a requirement that parklets on Main Street not take up more than one consecutive public parking space; and 3) Direct the City Manager to respond to the June 2025 Yolo County Civil Grand Jury Investigation per Penal Code Section 933.05 in a manner consistent with Attachment 4, and amended as needed, based on discussion and direction of the City Council at its July 1, 2025, meeting.

Attachments:

1. Proposed Resolution - Parklet Program Update & Policy Consideration

2. 2025 Parklet Program Permit Renewal Application

3. 2025 Appendix 1 - Rules and Regulations

4. Draft Yolo County Civil Grand Jury Response Letter

5. Civil Grand Jury Report

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RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

APPROVING A TWO YEAR EXTENSION OF THE WOODLAND PARKLET

PROGRAM TO ALLOW FOR EXISTING PARKLETS LOCATED IN THE

DOWNTOWN WITHIN THE PUBLIC RIGHT OF WAY TO REMAIN IN PLACE

SUBJECT TO CONFORMANCE WITH UPDATED PROGRAM GUIDELINES
WHEREAS, on March 19, 2020 the Governor issued Executive Order N-33-20 (the “Stay- at-Home Order”), ordering all State of California residents to shelter at home or at their place of residence, except as needed to ensure continuity of operations in essential critical infrastructure sectors and additional sectors as directed by the State Public Health Officer in an effort to curb transmission of COVID-19; and
WHEREAS, as the result of the 2020 Stay-at-Home Order and the County Health Officer’s orders, businesses that served food or beverages were only permitted to provide food and beverages by take-out or delivery; and
WHEREAS, considering the adverse financial effects of these mandatory closures, the City of Woodland issued an Urgency Ordinance (Ordinance No. 1664) creating a Temporary Outdoor Dining & Use Permit on June 2, 2020, which was valid until the termination of the State and County’s state of emergency in response to COVID-19, or until rescinded by the City Council; and
WHEREAS, on May 17, 2022, the City Council voted to rescind the Urgency Ordinance and approve a formalized Parklet Program, providing use of the public right-of-way (i.e. parking spaces) for parklets for two years with an annual renewal fee to the City of $500 per parking space; and
WHEREAS, parklet’s remain an important and desirable option for Downtown businesses, particularly restaurants and cafes, to support business activity; and WHEREAS, the proposed 2025 Parklet Program is updated to allow for semi-permanent parklets in the Downtown to meet ongoing business needs, while also addressing specific concerns noted by downtown property owners and residents.

NOW, THEREFORE, BE IT RESOLVED by the city council of the city of woodland as follows:

SECTION 1.The City Council hereby approves a two-year extension of the Parklet Program subject to the Rules and Regulations provided in Attachment 1, providing ongoing use of the public right-of-way (i.e. parking spaces) for an annual renewal fee to the City of $500 per parking space. Per direction of the City Council, no parklet on Main Street may exceed two parking spaces in a row, regardless of the businesses it serves. The renewal process shall include both the renewal fee, as well as a City-conducted review of the parklet structure and/or review of structure

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scale-back/reconstruction where required. Application renewals shall be submitted to the City by August 1, 2025.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Woodland at a regular meeting held on the 1st day of July 2025 by the following vote:

AYES:

NOES:

ABSENT:

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Parklet Program

PERMIT RENEWAL
- Annual Permit fee: $500 per public parking space-

This Program authorizes the renewal of existing parklets/parklet permits in place on July 1, 2025, for a two-year period, ending June 30, 2027.

As updated by the Woodland City Council on July 1, 2025, p arklets on Main Street may not exceed one consecutive public parking stall in length (approximately 22 feet in len gth), regardless of the number of businesses it serves. Parklet’s on Main Street that extend beyond one public parking stall in length on July 1, 2025, have until August 31, 2025, to scale back to one public parking stall. Applicant(s) must submit a revised Site Plan (diagram/drawing), including number and spacing of tables, path of travel, shade structures, etc ., for City review and approval prior to parklet scale-back/reconstruction and not later than August 15, 2025.

All applicants are subject to an annual and mid-year compliance review by the City, in addition to an annual fee of $500 per parking space. Upon signing this application, the Applicant agrees to the provisions outlined in this document and “Appendix I – Rules and Regulation,” as modified July 2025.

City of Woodland
Community Development Dept.
300 First St, Woodland CA 95695
(530) 661-5820
www.cityofwoodland.org

SUBMIT APPLICATION TO THE COMMUNITY DEVELOPMENT FRONT DESK AT 300 FIRST STREET OR VIA EMAIL TO [email protected]

1. GENERAL
NAME OF APPLICANT: ___________________________________________________________________ ___________________ NAME OF BUSINESS: ________________________________________________________________________________________ ADDRESS: ___________________________________________________________ _______________________________________ PHONE NUMBER: __________________________ EMAIL: _________________________________________________________ DAYS AND HOURS OF OUTDOOR DINING/USE OPERATION: ____________________________________________________ (IF DIFFERENT FROM BUSINESS OWNER):

NAME OF PROPERTY OWNER ________________________________________________________________________________ PHONE NUMBER: __________________________ EMAIL: _________________________________________________________ SIGNATURE OF PROPERTY OWNER: ___________________________________________________________________________

2. OUTDOOR USE FORMAT
Check all that apply:

Request for use on PUBLIC property  Sidewalk seating/use  Parklet

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3. INITIAL CONSENT CHECKLIST

➔ INITIAL HERE if submitting a written request to anchor/drill into sidewalk or road: ____________ ➔ INITIAL HERE to consent to own and maintain all improvements placed on public property AND to carry out repairs / replacement of Parklet amenities within 14 days of notification from the City: ____________ ➔ INITIAL HERE to consent to responsibility for maintenance of the gutter to ensure flow under/through any improvements placed adjacent the gutter, and provide access to underground utilities under Parklet or furniture upon City request within 24 hours: ____________ ➔ INITIAL HERE to provide and keep current $1M General Liability Certificate of Insurance AND Policy Endorsement stating City of Woodland as Additional Insured ➔ If expanding onto adjacent businesses’ storefront(s):

INITIAL HERE to certify that you have received consent from adjacent business/property owner to expand onto adjacent space: ____________
Adjacent business/property owner’s name: __________________________________________________________ Phone number: _____________________________________________________________________________________

SIGNATURE OF ADJACENT OWNER, AUTHORIZING USE OF PUBLIC RIGHT-OF-WAY FOR PARKLET_____________________________________________________________________________________________

4. DESCRIPTION OF ZONE USE – IF PARKLET RECONSTRUCTION/SCALE-BACK IS REQUIRED Provide a brief description of layout and furniture materials used AND attach a SITE PLAN (diagram/drawing) of how you plan to set up the zone, including tables, chairs, shade coverings , trash cans, etc. Please label streets if not apparent in diagram. Please note that an ADA accessible path of at least 4 feet must be ensured between the zone and storefront.

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5. SUBMISSION CHECKLIST
 Signed Application form and Signed Appendix 1 – Rules and Regulations (present documents)  Site Plan as needed for scale-back/reconstruction (diagram/drawing), including number and spacing of tables, path of travel, shade structures, etc.
 Certificate of Insurance AND Policy Endorsement for applicant business AND contractor (if applicable) of $1M General Liability stating City of Woodland (its agents, officers, and employees.) as insured (applicable if on PUBLIC property), specifically referring to Parklet or Sidewalk. See Appendix 1 “Rules & Regulations for details.

6. SIGNATURES

7. APPROVAL AND CONDITIONS (TO BE COMPLETED BY CITY OF WOODLAND)

CITY APPROVAL STAMP & DATE (REQUIRED PRIOR TO PARKLET SETUP)

CONDITIONS OF APPROVAL (IF APPLICABLE)

Signature of Business Owner

Print Name

Date

Signature of Property Owner (if different
from Business Owner)

Print Name

Date

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Appendix I - Rules & Regulations
for Parklet Program Permit
Modified July 2025

City of Woodland
Community Development Dept.
300 First St, Woodland CA 95695
(530) 661-5820
www.cityofwoodland.org

These Regulations pertain to the “ Parklet Program Permit Application”. The Applicant of this Permit consents to have read and agreed to the MODIFIED (July 2025) stipulations detailed within this document.

 Confirm having read and consent to requirements in Appendix I “Rules & Regulations” as modified herein – July 2025 modifications shown in track-change, redline. All other provisions of Parklet Program Application and Permit remain in effect.

The City reserves the right to determine on a case ‐by‐case basis the suitability and appropriateness of the public property requested by the Applicant Business for a parklet. The City reserves the right to terminate any permit at an y time due to non -compliance with the requirements outlined in this document and the Application. Additionally, issuance of a permit does not grant a vested right to continue operation of a parklet. The City may decline to renew a permit or terminate the Parklet Program at any time. Upon notification that a permit will not be renewed or that the Parklet Program has been terminated, the permittee shall remove the parklet from the premi ses and restore the road right -of-way to its original condition by the later of the expiration of the then-current permit or thirty days from the notification by the City.

Within this document:
• “Applicant” means the business applying for the permit. • “Parklet” means a structurally sound outdoor use area within a public parking stall.

Signature of Business Owner

Print Name

Date

Signature of Property Owner (if different
from Business Owner)

Print Name

Date

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The applicant understands and agrees that the permit, once issued, is subject to the following requirements:

1) Encroachment Permit: As a condition to receipt of a Parklet Program Permit, the Applicant must also secure a long -term encroachment permit in accordance with Chapter 12.08 and specifically Section 12.08.090 of the Woodland Municipal Code. Applications for the Parklet Progra m Permit and the long-term encroachment permit may be processed concurrently.

2) Insurance:
a) Applicant - The Applicant shall maintain in full force and effect, at its sole cost and expense, Commercial General Liability insurance coverage for claims of bodily injury and property damage liability not less than $1,000,000 for each occurrence. It shal l provide the City with an Additional Insured Endorsement and primary and non -contributory endorsement naming the City of Woodland and its officers, agents and employees as additional insured , and clearly identifying additional areas of policy coverage inc luding the address and location description (including measurements) of outdoor patio/dining space and/or parklet. The City of Woodland can provide sample language to include within endorsement, as needed. b) Contractor – If construction for the parklet is performed by a Contractor, the Contractor shall provide proof of commercial general liability, automobile insurance, and workers compensation insurance (if applicable) to the City in amounts and with policies, endorsements and conditions required by the City for the Services. Please contact the City for these requirements.

3) Indemnification: The applicant shall indemnify, protect, defend, save and hold City, its officers, agents, and employees harmless from any and all claims or causes of action for death or injury to persons, or damage to property resulting from intentional or negligent acts, errors, or omissions of the Business or its officers, employees, volunteers, and agents, or from any violation of any federal, state, or municipal law or ordinance, to the extent caused, in whole or in part, by the willful misconduct, negligent acts, or omissions of the business or its employees, subcontractors, or agents, or by the quality or character of the Business’s work. It is understood that the duty of Business to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code and including attorney’s fees . Acceptance by City of insurance certificates and endorsements required under this Permit does not relieve Applicant from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply and shall further survive the expiration or termination of this Permit. By execution of this Appli cation, applicant Business acknowledges and agrees to the provisions of this Section and that it is a material element of consideration. The City reserves the right to determine on a case- by-case basis the suitability and appropriateness of the public property requested by the Applicant.

4) Americans with Disabilities Act (ADA): The Parklet Area itself must have ADA compliant access and furthermore shall ensure ADA compliance in the immediate adjacent public right -of-way, unless

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N:\ComShare\!Economic Development\COVID-19 Biz Resources\Patio Dining Temp\Blank Permit Application\English Page 3 circulation is otherwise rerouted at the discretion and approval of the City. In particular, a minimum four-foot (4’0”) w ide path of travel must be maintained along all pedestrian walkways from the Parklet to all storefronts, regardless of the width of the sidewalk . This provision additionally applies during the installation/construction phase of the proposed patio/parklet.

5) Alcohol and Beverage Control (ABC) Regulations: The Applicant shall comply with all applicable State and County laws and regulations pertaining to outdoor dining/use (including, but not limited to sale and consumption of alcoholic beverages) under this provision. Applicants shall furthermore comply with all applicable California ABC regulations regarding alcohol use for their operations within extended outdoor space. Applicants are solely responsible for securing a valid ABC license to allow/extend business operations within the Parklet. A Permit does not constitute approval by the ABC or City of alcohol use in the Parklet.

6) Sanitation and social distancing: While in effect, The Applicant is responsible for adhering to all health and safety standards as outlined by State of California and Yolo County.

7) Waste management: The Applicant is responsible for maintaining the Parklet Area free of trash and debris at all times . The A pplicant is required to provide and install at least one of its own trash receptacles within the designated area and shall be emptied by the Applicant as needed throughout the day. City -owned trash receptacles nearby the A pplicant’s Parklet Area shall furthermore be monitored for waste associated with business activity and emptied by the Applicant as needed. City staff will be respons ible for emptying these trash cans at the normal allotted frequency.

8) Hours of operation: Unless hours of operation are expressly extended or restricted by the Permit, hours of operation for the Parklet Area shall coincide with normal business hours of operation.

9) Cost:
a) The Applicant shall be responsible for an annual renewal fee to the City of $500 per parking space. Per discretion of the City, no parklet may exceed two one parking spaces in a row, regardless of the businesses it serves. The renewal process, shall include both the renewal fee, as well as a City-conducted review of the parklet structure. The initial application and renewals shall be submitted to the City by September 1st of every year, with prorated monthly fees, as applicable.
b) The Applicant may apply for one time grant funding for up to $2 0,000, until funds run out.

Additional costs exceeding the awarded amount such as setup, mainten ance, potential removal of the Parklet, etc. shall be borne by the Applicant. c)b) The cost associated with stolen or vandalized items (i.e. tables, chairs, etc.) and / or materials of the Parklet (i.e. roofing, flooring, etc.) shall be borne by the Applicant, and repaired/replaced within 14 days of written notice from the City . The City is not liable for any

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N:\ComShare\!Economic Development\COVID-19 Biz Resources\Patio Dining Temp\Blank Permit Application\English Page 4 stolen or vandalized materials associated with the Parklet, and therefore highly recommends locking all equipment when not in use.

10) Materials, furniture, and decorative elements: Materials used in association with the Parklet must be durable, load resistant (when relevant), weather treated and weather resistant, and easy to clean.

Applicant must keep area attractive, clean, and be able to easily repair or replace any broken / damaged components at their own cost within 14 days of written notice from the City. a) Permanent roofing shall not obstruct adjacent business’ storefronts and shall be subject to inspection/approval by the City. Shade structures such as umbrellas shall be well anchored so as not to blow into drive aisles or walkways . Shade structures must have a minimum 7’ clear height from the sidewalk at all times. Canvas, canvas umbrellas, and pergola wooden or metal structures are permitted. Roofing and s hade structures are subject to additional review/approval by the Community Development Department prior to installation. b) Round bistro tables, high top seating, or any other tables are permitted given that they are made from metal, weather resistant or treated wood. Wooden tables shall be properly sealed (i.e. wood stain/varnish) to ensure longevity, cleanliness, and attractiveness. Unless authorized by the City of Woodland, indoor tables should not be used for outdoor seating. ADA seating must be ensured.
c) Electrical wiring running along ground should be avoided, but if necessary, must be secured according to ADA requirements. Power to the parklet must be drawn exclusively from the Applicant’s business – the Applicant shall not draw power from City lamp posts. d) LED lighting is required for all lighting.
e) The parklet must have plants or other greenery to improve overall aesthetic. Plant selection and placement is subject to review/approval by the Community Development Department prior to installation. All plants must be maintained in good health by Applicant. f) Heaters and misters are subject to review by the City prior to installation. g) Temporary signage may be placed at or near the Parklet Area, provided that such signs do not block, impede or otherwise interfere with the roadway or sidewalk and the safe travel of vehicles and pedestrians (compliant with ADA standards). Signage shall be well anchored so as not to blow into the roadway or walkways.
h) If encroachment onto sidewalk or parking space extends to a neighboring storefront , the Applicant must consult with, and receive written approval from its neighboring businesses and property owner (if different from business owner). This written approval is to be submitted by the Applicant to the City, who will re-verify approval with the neighboring business in question.

11) PARKLET-SPECIFIC REQUIREMENTS:

a) General:
i) Only those parklet’s in existence on July 1, 2025 shall be permitted subject to conformance with the rules and regulations contained herein.
ii) Parklet design must be submitted to the City for consideration before construction. The Applicant must notify the City of renovations, furniture, or additional components that were not part of the original Parklet design for approval (prior to implementation). i)iii) Parklets on Main Street may not exceed one consecutive public parking stall in length (approximately 22 feet in length), regardless of the number of businesses it serves. Parklet’s

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N:\ComShare\!Economic Development\COVID-19 Biz Resources\Patio Dining Temp\Blank Permit Application\English Page 5 that extend beyond one public parking stall in length on July 1, 2025, have until August 31, 2025, to scale back to one public parking stall. Applicant must sub mit a revised Site Plan (diagram/drawing), including number and spacing of tables, path of travel, shade structures, etc., for City review and approval prior to parklet scale-back/reconstruction. ii)iv) Parklets are not permitted to occupy any space marked and designated for ADA parking.
iii)v) Parklets are not permitted to be installed in areas marked with red curb for no parking near intersections.
iv)vi) Activity outside of the scope of the Applicant’s business activity, including but not limited to live or amplified sound within the Parklet area is subject to City approval. Depending on the activity, the activity may also be subject to a Special Events Permit.

b) Measurements (see diagram):
i) Each parking space measures approximately 7’5” wide x 22” long. ii) The curb is 5 ½-7 ½” high from the street.
iii) Vertical barrier elements must be a minimum of 32” high and a maximum of 36” high. Plants and greenery may surpass this height requirement if written consent is given to the Applicant by the City.
iv) Shade structures must have a minimum 7’ clear height from the sidewalk at all times. v) The Parklet may extend past the parking stalls and encroach onto sidewalk if a minimum clear 4-foot ADA-compliant path is maintained between the use space and the storefront.

c) Base/Platform Requirements:
i) The Parklet base should be a freestanding structural foundation that rests on the street surface and should be able to withstand 100 lbs. per square foot at a minimum . If the base is to be permanently attached to the street, curb, or adjacent planting strip , the applicant must first obtain written confirmation from the City.
ii) Wood decking (pressure treated/weather resistant wood) shall be used as the Parklet’s base.

It shall be properly sealed (i.e. wood stain/varnish) to ensure longevity, cleanliness, and attractiveness. Decking must be ADA compliant. Routine staining/treating of wooden decking is required of applicant at its own cost.
iii) The applicant must be able to allow access to underground utilities beneath the parklet within 24 hours . It is therefore strongly recommended for the Parklet to be built in easily removable sections.
iv) Gutters must remain free of obstruction, must maintain proper gutter flow and must be kept clean by applicant, including parking spaces immediately adjacent to parklet. Screens shall be added to the ends of the Parklet gutter zones to reduce the amount of debris entering the gutter. The side of the base along the street side should be elevated at least ½ from the pavement to allow rainwater to flow underneath the base to the gutters. It is recommended that parklet design allow for ease of access to gutter beneath the parklet base for debris removal.
v) No more than a maximum horizontal gap of ½ inch and maximum vertical height discrepancy of ¼ inch between the curb and the base is allowed.

d) Perimeter/Enclosure Requirements

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N:\ComShare\!Economic Development\COVID-19 Biz Resources\Patio Dining Temp\Blank Permit Application\English Page 6 i) K-rails along with other safety buffers, such as heavy planters or filled wine barrels that can withstand a minimum of 200 lbs. of horizontal force must be placed along the sides of the Parklet that are exposed to vehicle traffic and/or parking. ii) K-rails may be provided by the City upon request. If provided, the applicant shall agree to assume all maintenance for the k-rail units and must replace if gone missing or irreparable.

In particular, the Applicant must be able to have easy access to the k -rails in order to refill them with water (as water levels diminish over time).
iii) The Parklet must have a continuous perimeter enclosing the k-rails within its design along the perpendicular and parallel edges to the street . The enclosure shall be placed in a manner to ensure small children and/or pets cannot enter the adjacent trave l way, and k-rails must be completely enclosed so that they are out of sight from all angles. iv) Damages, including dented or broken perimeter walls or roofing must be replaced or repaired at the cost of the Applicant, within 14 days of written notice from the City. v) Plexiglas or other barriers shall not be installed unless written consent is given by both the City and any business owner (if visibility to said business owner’s storefront could be hindered). vi) The Parklet’s design shall be created such that a wheel stop can be installed along the sides perpendicular to traffic . Wheel stop shall be installed by City, at its discretion. If installed, the wheel stop shall be placed on the end mark/tee of its immediate adjacent parking stall. A clear distance of 4 feet shall be provided from the wheel stop ’s placement to the nearest point of the Parklet.
vii) The Parklet’s barrier must have retroreflective elements such vertical delineators or applied retroreflective tape to ensure visibility facing the street. viii) Appropriate LED lighting, such as string lights, shall be provided in the parklet during business hours and furthermore remain illuminate d throughout the night for safety. Lighting must be connected to a timer.
ix) Roofing must be pre-approved by the City before installation.

12) Overview of prohibited activity within outdoor use space (unless otherwise approved in writing by City):
a) Consumption of alcohol except in compliance with a valid ABC license b) Advertising from outside vendors
c) Amplified sound (ambient background music allowed)
d) Smoking
e) Storage of food trays or carts
f) Gas or diesel generators

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N:\ComShare\!Economic Development\COVID-19 Biz Resources\Patio Dining Temp\Blank Permit Application\English Page 7 Figure 1: Parklet setup

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N:\ComShare\!Economic Development\COVID-19 Biz Resources\Patio Dining Temp\Blank Permit Application\English Page 8 Figure 2: Wheel stop guidance

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CITY MANAGER’S OFFICE | 300 FIRST STREET, WOODLAND, CA 95695 | 530-661-5802 | CITYOFWOODLAND.GOV

July 2, 2025

Honorable Timothy Fall
Superior Court of California, County of Yolo County
1000 Main Street
Woodland, CA 95695

Foreperson, Karen Buchko
120 W Main Street, Suite A
Woodland, CA 95695
[email protected]

Subject: City of Woodland Response to Yolo County Civil Grand Jury 2024–2025 Report – Findings and Recommendations Regarding the Woodland Parklet Program

Dear Honorable Judge:

Pursuant to California Penal Code Section 933.05, the City of Woodland hereby submits its formal response to the 2024–2025 Yolo County Civil Grand Jury Report concerning the City of Woodland’s Parklet Program.

We appreciate the Civil Grand Jury’s attention to this matter and offer the following responses to each of the Findings and Recommendations provided in the report following a concise summary of the program’s background and the latest updates.

Background of the Woodland Parklet Program

In response to the COVID-19 pandemic, Woodland launched a temporary parklet initiative that allowed restaurants and cafés to expand outdoor seating into parking spaces (Urgency Ordinance No. 1664, June 2, 2020). This effort allowed establishments to significantly expand seating capacity when indoor dining was severely restricted or prohibited—providing a lifeline for many struggling businesses.

By relocating tables curbside, the initiative met critical health and safety needs: fresh air, physical distancing, and enhanced sanitation helped mitigate virus transmission concerns. It also enabled restaurants to stay open and generate vital revenue throughout the crisis. During the urgency period, the City issued free temporary outdoor use permits to 19 restaurants, including five restaurants in the Downtown that utilized parking spaces in the public right-of-way along Main Street.

Assessment

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In an effort to monitor the impact of the parklets occupying public parking spaces, two surveys were administered by the City in the Summer of 2021.

The first was a face-to-face survey conducted with existing permit holders to gather information about their perception of the direct impacts (costs and funding, frequency of use, payroll, and business revenue) that the parklets have made on each of their businesses.

The second was a face-to-face and digitally disseminated survey, to which 38 Downtown businesses responded about their perception of the indirect impacts that the parklets have made on their non-food related (non-permit holding) businesses. Results of this survey (enclosed) indicated that well over half of Downtown businesses (~78%) were in favor of keeping the parklets, highlighting increased foot traffic in Downtown, acknowledgement of the parklets’ role in helping permit-holding businesses stay afloat throughout the pandemic, and availability of outdoor seating. Some businesses (~15%) were in favor of scaling back the parklets. Only thirteen percent (13%) of businesses were in favor of having them completely removed. Noted concerns about parklets in Downtown focused on reduced parking, traffic slowdowns (due to the red flashing lights), cleanliness of the parklets, storefront visibility, and homeless issues.

The City held a Downtown Business Meeting in November 2021, at which time the survey results were shared with business owners. The City also shared Downtown parking statistics generated by Just Another Parking App (JAPA), looking at the availability of parking spaces on Main Street, First Street and the parking lot in front of City Hall. The generated statistics illustrated that parking in these areas, on average, reached a 60% occupancy rate, and at the most, only hit 80% occupancy – indicating that despite the presence of parklets, there is consistent availability of parking in Downtown Woodland.

Following this outreach, it was determined that parklets remained an important and desirable option for Downtown businesses, particularly restaurants and cafes, to support business activity and recovery from the devastating and compounding financial impacts of the COVID-19 pandemic. In response, in May 2022, the City Council formalized a two-year pilot Citywide Parklet Program, organized through a permit and grant framework active through November 1, 2024. This formal program established:

• Eligible Applicants: Restaurant/café establishments with 20 or fewer full-time employees, holding a valid Woodland business license, and demonstrating payroll eligibility as of January 1, 2022. • Permit Rules:
o Allowed parklets to utilize up to two adjacent City-owned parking spaces o Required an annual permit fee of $500 per space
o Included annual review, insurance coverage, and City inspections o Required certain ADA and aesthetic improvements
• Grant Support:
o The City allocated $125,000 for parklet (re)construction improvements, offering up to $20,000 per parklet to qualifying small businesses.
o Applications were open from May 18 through July 31, 2022, and awarded based on first-come, first-served criteria.

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During the application period, five parklet program grant applications were received, and all five requests were approved and funded. In the Downtown, one prior existing restaurant parklet was voluntarily removed and one new parklet was created. City staff provided significant guidance and support to each applicant throughout the application and construction process.

2025 Parklet Program Updates

At its July 1, 2025 meeting, the Woodland Council considered and adopted a modified, two-year extension of the Parklet Program. The update, enclosed, modifies the 2022 pilot program by limiting the number of parklets to those in existence on July 1, 2025, and requires that all parklets located on Main Street be limited to not more than one parking space in length (or approximately 22 feet in length). The updated policy requires both annual and mid-year inspection of parklets by city staff to ensure compliance with city requirements. Requirements pertaining to insurance obligations, city indemnification, ADA compliance, design and processing remain consistent with earlier 2022 program criteria.

Those restaurants and cafes located in the downtown that do not currently have a parklet, but wish to provide outdoor seating, are encouraged to consider sidewalk dining opportunities in front of their business via the City’s encroachment permit process. Business owners are encouraged to meet with city planning staff to identify appropriate placement of tables and chairs to maintain adequate path of travel along the sidewalk and to the business.

Civil Grand Jury Findings and City Responses

F1: The parklet program has provided meaningful economic support to participating businesses on Main Street.

Response: Agree.

In response to the COVID-19 shutdowns, Woodland’s Parklet Program provided small businesses a critical path to adapt and survive during the pandemic. As summarized in the Summer 2021 Parklet Evaluation Survey (enclosed) all seven participating establishments in the Downtown—mostly restaurants— experienced revenue growth after setting up parklets, with one business reporting 40–50% sales increase.

This uplift supported not only business continuity but also job creation as 86% of businesses added staff and nearly half hired at least two new employees.

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Parklets operated at over 70% capacity during peak hours as reported by owners, frequently hosting community events like live music, Cinco de Mayo gatherings, and private celebrations as COVID-19 “lock down” provisions eased—further drawing customers to downtown and boosting vitality across multiple businesses. Among 38 other downtown merchants surveyed, more than 80% reported neutral or positive impacts, with many crediting parklets for revitalizing foot traffic and enhancing visibility.

F2: The lack of uniform design and safety standards among parklets poses potential liability risks and detracts from downtown aesthetics.

Response: Partially Disagree.

The City disagrees that the parklet program lacks uniform design and safety standards. The Parklet Program includes design and safety requirements to significantly reduce injury and liability risks as summarized below. However, the City agrees that despite these design and safety guardrails, there is always some liability risk associated with parklets. The City is neutral on the statement that parklets detract from downtown aesthetics as aesthetic preferences are subjective, however, as noted below, the program guidelines include design criteria to ensure the parklets do not become a blight on the Downtown. Staff recognize that general maintenance is required at some parklets currently and will be meeting with those owners in the coming days to request and ensure needed repairs are addressed.

Basis: The City acknowledges that the initial implementation of the Parklet Program was expedited in response to the COVID-19 public health emergency and economic shutdowns. The urgency required rapid deployment, resulting in temporary policies and flexibility to ensure the survival of small businesses.

Early in the program, there were variations in parklet design and scope. The City has since taken steps to standardize these elements through a formalized two-year, pilot Parklet Program authorized by the City Council in 2022. Specifically, the program provides for:

• Comprehensive Safety & Liability Protections: The program requires applicants to secure a long- term encroachment permit and maintain commercial general liability insurance of at least $1 million per occurrence, with the City named as an additional insured. They must also provide full indemnification, covering both legal defense and damages—ensuring the City is shielded from risks stemming from parklet operations. This organizational and contractual framework significantly mitigates liability concerns.

• Strict Structural and Material Standards: The guidelines mandate stringent requirements for durable, load-bearing materials and weather-resistant furnishings, with platform foundations rated for 100 lb/sq ft. There are clear specifications for perimeter barriers, K-rails capable of withstanding 200 lbs, LED lighting, and secure roofing and shade structure design—all subject to prior City review and approval.

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• ADA Compliance and Accessibility: Each parklet must incorporate and maintain a minimum 4-foot wide ADA-accessible path, both on to the structure itself and on adjacent sidewalks. Platforms must maintain height and gap tolerances, and all shade and enclosure elements must guarantee pedestrian mobility—even during construction phases.

• Ensured Quality Control and City Oversight: Applicants must submit concept and design plans for City approval, with any modifications requiring pre-approval. The City retains the right to inspect, review, and require repairs or replacements (within 14 days) for damaged or non-compliant components, ensuring ongoing adherence to standards. The City may decline to renew or terminate any permit at any time due to non-compliance with program requirements, necessitating removal of the parklet within 30 days of notification by the City.

• Aesthetic Enhancements and Community Appeal: Designs are required to include weather treated and weather resistant, easily cleanable materials, greenery, anchored umbrellas, and tasteful lighting—all reviewed by Community Development to create visually appealing, cohesive streetscapes. As noted above, staff recognize that general maintenance is required at some parklets currently and will be meeting with those owners in the coming days to request and ensure needed repairs are addressed.

F3: Smaller and less-resourced businesses may struggle to access grant funding or comply with application requirements.

Response: Wholly Disagree.

The City disagrees that smaller and less-resourced businesses may struggle to access grant funding or comply with application requirements.

Basis: The City designed the 2022 parklet program specifically to support smaller restaurants and cafés hit hardest by the pandemic—those that lacked the capital to create outdoor seating on their own. The grant and permit framework was tailored with simplicity and accessibility in mind to reduce administrative burden, clearly define eligibility, actively support applicants, and successfully empower smaller, less-resourced businesses to create safe, compliant, and attractive outdoor dining spaces during the height of the COVID-19 crisis as follows:

• Focused Eligibility: The 2022 program targeted for-profit, food-service businesses with 20 or fewer full-time employees, under $2 million in revenue, and with limited or no existing outdoor space— ensuring support reached those who needed it most.

• Straightforward Grant Support: A total of $125,000 was allocated, offering up to $20,000 per parklet for construction/reconstruction, decking, ADA-compliant furniture, greenery, lighting, roofs, heaters, and other approved enhancements.

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• Efficient Application Process: The program featured a streamlined permit procedure with a clear submission window (May 18–July 31, 2022) and rolling award notices. Required documentation (W-9, business license, payroll records, proof of COVID-related hardship) was minimal and manageable.

• Effective Outreach & Staff Assistance: Program details were communicated through direct email newsletters, social media, word of mouth, and City Hall postings. During both the initial 2020 pilot and the 2022 grant round, City staff offered hands-on guidance, resulting in 21 small business participants in 2020 and all five 2022 grant applicants receiving both permits and full funding— highlighting the accessibility and support embedded in the process.

F4: The current oversight mechanisms are insufficient to ensure ongoing compliance and safety.

Response: Partially Disagree.

The City partially disagrees that oversight mechanisms are insufficient to ensure ongoing compliance and safety based on the program criteria outlined below. However, limited staff resources currently available to oversee the program may result in delayed enforcement and remedy of program violations.

Basis: Woodland’s Parklet Program is supported by continuing oversight—through annual review, renewal fees, encroachment permit authority, safety standards, and clear enforcement protocols as follows:

• Annual City Review & Permit Renewal: Each parklet permit undergoes a mandatory annual review tied to a $500-per-space renewal fee, as detailed in the City’s Parklet Program guidelines (enclosed).

This not only maintains accountability but ensures ongoing compliance with structural, safety, and aesthetic standards.

• Encroachment Permit Authority & Termination Power: Parklet permit holders must also secure a long-term encroachment permit, giving the City formal regulatory oversight under Chapter 12.08 of the Municipal Code. The City retains the authority to deny renewal or terminate permits for noncompliance—requiring parklet removal within 30 days.

• Rigorous Safety, Structural, and Accessibility Standards: Stringent design guidelines—including load-bearing platform requirements, guardrail (k-rail) strength, ADA-compliant access, and secure lighting—must be pre-approved by City staff. Any structural changes need prior approval, and unsafe or deteriorated elements must be repaired or replaced within 14 days of City notice.

• Ongoing City Discretion & Monitoring: The City's Program Guidelines explicitly state that permits do not guarantee continued operation and can be revoked or rescinded at any time. Formalized annual inspection of parklets is provided for in the pilot program guidelines, however staff routinely visually inspects parklets for program compliance.

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2025 Update: At its July 1, 2025, meeting, the Woodland City Council approved a modified, two-year extension of the Parklet Program, which among other updates to the 2022 pilot program, increases formal city staff inspection of parklet compliance to include annual and mid-year assessments as recommended by the Civil Grand Jury report (Recommendation “R4”).

F5: Public feedback about reduced parking has not been formally addressed in city planning discussions.

Response: Disagree.

The City disagrees that public feedback about reduced parking has not been formally addressed in city planning discussions, as described below.

Basis: The city recognized that some business owners and residents had (and still have) concerns about reduced downtown parking due to parklet installations. In response, City staff presented detailed data at an in-person meeting with downtown businesses in November 2021 and again at the May 17, 2022, City Council meeting as part of a parklet program update report and recommendation. Utilizing Just Another Parking App (JAPA), staff analyzed Main Street, First Street, and the City Hall parking lot, and found consistent availability—average occupancy hovered around 60%, peaking at roughly 80% during block-by-block peak periods. The findings demonstrated that parking remained generally open and accessible despite parklet placement in the early years of the program.

To further balance business needs and community impact, the 2022 parklet regulations were updated to ensure no parklet spanned more than two contiguous parking spaces. This rule led to the downsizing of two, three-space parklets, and another was scaled back to a single space since the business already had some rear patio seating.

2025 Update: At its July 1, 2025, meeting, the Woodland City Council approved a modified, two-year extension of the Parklet Program, which among other updates to the 2022 pilot program, limits the number of parklets to those in existence on July 1, 2025, and further limits the size of any Main Street parklet to not more than one parking space. This new regulation will require the reduction in length of two existing parklets that currently spans two parking spaces on Main Street.

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Independent of the Parklet Program, the City is currently conducting a Downtown Parking Survey to better understand parking patterns and inform potential future adjustments to time zones, enforcement strategies, wayfinding, and other parking-related policies.

The survey is designed to gather input from Downtown business owners, employees, residents, and visitors regarding where they park, how long they typically stay, how far they park from their destinations, how often they are required to move their vehicles due to time restrictions, and other parking related concerns.

Civil Grand Jury Recommendations and City Responses

R1: The City of Woodland should standardize design and safety requirements for all parklets and conduct regular inspections.

Response: Has been implemented and is ongoing.

In 2022, the City Council authorized a two-year pilot Parklet Program establishing uniform design standards, permit procedures, and enforcement mechanisms. Parklets are limited to two parking spaces, require ADA compliance, and are subject to annual review and routine inspection (see enclosed Appendix I - Rules and Regulations, Citywide Parklet Program Permit).

2025 Update: At its July 1, 2025, meeting, the Woodland City Council approved a modified, two-year extension of the Parklet Program, which carries forward the standardized guidelines and safety requirements of the 2022 pilot program, but limits the total length of any parklet on Main Street to not more than one parking space. The parklet program also increases formal city staff inspection of parklet compliance to include annual and mid-year assessments as recommended by the Civil Grand Jury report (Recommendation “R4”).

R2: The City should streamline the grant application process and offer technical assistance to ensure equitable access for all small businesses.

Response: Has been implemented.

The City allocated $125,000 in General Fund dollars for the 2022 Parklet Program Grant to support parklet (re)construction and improvements. Eligible small businesses were able to apply for up to $20,000 per parklet. Awards were issued based on need, application completeness, and compliance with city requirements. Program details were communicated through direct email newsletters, social media, word of mouth, and City Hall postings. City staff provided one-on-one assistance and support to all prospective applicants interested in applying for the program and grant funding. All five 2022 grant applicants received

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both permits and full funding. The grant program concluded in 2022 at the close of the application and award period.

2025 Update: There is no new funding identified to support parklet construction/reconstruction and the 2025 parklet program two-year extension disallows new parklets beyond those in existence on July 1, 2025.

Should the City Council decide in the future to consider allowing additional new parklets on Main Street, or extend the program indefinitely, city staff will return to City Council with a formal ordinance, providing a framework for future design and implementation.

R3: The City should consider conducting a public parking impact assessment before renewing or expanding the parklet program.

Response: Has been implemented and is ongoing.

City staff conducted public surveys, stakeholder meetings, and reviewed parking data via JAPA sensors as previously noted. These evaluations indicated adequate parking availability Downtown and helped shape the decision to limit parklet encroachment. City staff continues to monitor traffic flow, including traffic signal patterns on Main Street, and will make future adjustments to ensure a balanced approach between business recovery and public access. At present, a total of six (6) out of over 200 public parking spaces downtown are occupied by a parklet.

2025 Update: At its July 1, 2025, meeting, the Woodland City Council approved a modified, two-year extension of the Parklet Program, which among other updates to the 2022 pilot program, limits the number of parklets to those in existence as of July 1, 2025, and further limits the size of any parklet on Main Street to not more than one parking space. These regulations ensure that existing parking is preserved and require the reduction in length of two existing parklets that currently spans two parking spaces on Main Street.

[The section highlighted above was drafted based on city staff recommendation. Following the July 1, 2025, City Council Meeting, this section may be updated or amended to include additional direction from City Council regarding parklet size and/or other program updates that may impact parking availability in the Downtown.] As previously noted, the City is currently conducting a Downtown Parking Survey, independent of the parklet program, to better understand parking patterns and inform potential future adjustments to time zones, enforcement strategies, wayfinding, and other parking-related policies.

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R4: The City should establish a mid-year compliance review in addition to the annual review of parklet permits.

Response: Will be implemented.

The modified, two-year extension of the Parklet Program, effective July 2, 2025, requires formal annual and mid-year compliance review of all parklets by city staff to ensure ongoing compliance with program requirements.

R5: The City should consider extending the grant program or identifying alternative funding sources to support long-term sustainability.

Response: Will not be implemented because it is not warranted.

As previously noted, there is no new funding identified to support parklet construction/reconstruction and the 2025 parklet program update disallows new parklets beyond those in existence on July 1, 2025.

Restaurants interested in outdoor dining are encouraged to work with city staff to identify opportunities for sidewalk seating in front of their business through a city issued encroachment permit.

_________________________________________________________________________________________________________ The City of Woodland remains committed to fostering a vibrant, accessible Downtown while supporting small businesses and enhancing public spaces. We thank the Civil Grand Jury for its work and welcome continued collaboration in serving our community.

Sincerely,

Rich Lansburg
Mayor
City Council, City of Woodland

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Ken Hiatt
City Manager
City of Woodland

Brent Meyer
Community Development Director
City of Woodland

Attachments

1. 2021 Parklet Evaluation Survey

2. 2022 Parklet Program Grant Application

3. 2022 Program Guidelines

4. 2022 Rules and Regulations (“Appendix 1”)

5. July 1, 2025, City of Woodland Parklet Program Update Staff Report to City Council

6. July 1, 2025, Resolution of the Woodland City Council Extending and Updating the Parklet Program for Two Years

7. 2025 Parklet Program Permit Renewal Application

8. 2025 Modified Rules and Regulations (“Appendix 1”)

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Attachment 1: 2021 Parklet Evaluation Survey

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Parklet evaluation survey
Conducted summer 2021
Downtown Woodland, CA

Report prepared by the City of Woodland’s Economic Development Staff Fall 2021

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Contents

1. Overview ................................ ................................ ................................ ........................... 3 Context ................................ ................................ ................................ ................................ . 3 Issued permits ................................ ................................ ................................ ....................... 3 Survey outreach ................................ ................................ ................................ ................... 3

2. Survey Results ................................ ................................ ................................ .................... 4

2.a Summary of survey results from permit holders ................................ ............................ 4 Costs and funding ................................ ................................ ................................ ............ 4 Frequency of use ................................ ................................ ................................ .............. 4 Payroll ................................ ................................ ................................ ................................ 5 Impact on business revenue ................................ ................................ ............................ 5

2.b Summary of survey results from (non-permit holding) Downtown businesses ........... 5

3. Recommendation ................................ .............................. Error! Bookmark not defined.

Annex ................................ ................................ ................................ ................................ ........ 8 Permit holder business survey: pie chart response overview ................................ ............ 8 Funding ................................ ................................ ................................ .............................. 8 Frequency of Use ................................ ................................ ................................ .............10 Payroll ................................ ................................ ................................ ............................... 11 Impact on business revenue ................................ ................................ ........................... 11 Comments from (non-permit holding) business owners ................................ ..................12 Parking ................................ ................................ ................................ .............................. 12 Perception of parklets ................................ ................................ ................................ .....12 Traffic ................................ ................................ ................................ ................................ 14

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1. Overview
Context
In response to the COVID-19 pandemic and global health crisis, the Federal, State, and County governments declared a state of emergency, for which the C ity of Woodland followed suit. As the result of the State’s March 19, 2020 Stay-at-Home Order and the County Health Officer’s orders , numerous business sectors were required to shut their doors or limit building occupancy to the public, in accordance to the Governor’s and County’s discretion. Considering the adverse financial effects of these mandatory closures, the City of Woodland issued an Urgency Ordinance and Temporary Permit to allow businesses to expand their business activity outdoors.

This Ordinance and Permit went into effect upon adoption by the City Council on June 2, 2020 and will remain in force until the termination of the State and County’s state of emergency in response to the COVID-19 outbreak, or until this Ordinance is rescinded by the City Council. Any emergency temporary use permit that has been issued pursuant to this Ordinance shall expire thirty (30) days after termination of this Ordinance.

The Temporary Outdoor Dining & Use Permit is available on the City of Woodland website here: https://www.cityofwoodland.org/1271/Outdoor-Dining-Use-Permit

Issued permits
To date, the City has issued free temporary outdoor use permits to twenty one Woodland businesses including (20) restaurants, (1) personal care service, and (1) fitness studio. Of these twenty one businesses, fourteen businesses extended their business activity onto privately owned sidewalk or parking spaces. In the absence of privately owned outdoor space for the remaining seven businesses in Downtown, the City authorized their requests to expand onto City-owned property (i.e. parking spaces).

Survey outreach
In an effort to monitor the impact of parklets utilizing public parking spaces by the seven permit holding businesses, two surveys were administered by the City in Summer 2021. The first was a face to face survey conducted with permit holders to gather information about their perception of the direct impact that the parklets has made on each of their seven businesses. The second was a face to face & digitally disseminated survey, in which 38 Downtown businesses responded about their perception of the indirect impacts that the parklets have made on their businesses.

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2. Survey Results

2.a Summary of survey results from permit holders
Permit holders were invited to respond to questions regarding costs and funding, frequency of use, payroll, and impact on business revenue. Below is an overview of feedback received on the aforementioned topics. Pie charts illustrating an overview of responses to specific questions are available in the Annex.

Out of the seven permit holders, six are restaurants and one is a fitness studio. Only one of the permit holders has a back patio, and another one has limited sidewalk seating.

Costs and funding
Over 70% of permit holders reported that the total cost to construct their parklet was between $16,000 - $20,000. The majority of permit holders invested between $8,000 - $12,000 of their own funds towards the parklet’s construction. Out of the seven permit holders, six of them received financial support via the City-administered “Support Small Business” grant in December 2020, which allocated federal The Coronavirus Aid, Relief, and Economic Security (CARES) Act dollars to 42 small businesses in Woodland. Five of the permit holders received $9,000-$10,000 each, while one permit holder received $6,000 in relief to construct outdoor parklets. The remaining permit holder did not apply for the grant and therefore self-funded all associated costs.

All parklet owners are willing to continue investing their own funds in improving the parklets. However, if a scale back is envisioned, all parklet owners indicated needing financial help to cover the costs, as scaling back (i.e. reducing the length of the parklet) could entail a complete restructuring of the current design. It should be noted that some parklet owners have held off on improvements over the last couple months in anticipation of a potential scale back or requirement to remove the parklets.

Frequency of use
Parklets are used throughout the week, with heavier concentration during lunch and dinner, and brunch on the weekends. Permit holders reported that the parklets are at least at a 70% capacity during these peak hours. It was shared that many customers are still not comfortable with eating indoors, making the parklets an invaluable option for customers.
42% of parklet owners have held over five special events at their parklet since their installation. Events open to the public include Cinco de Mayo, St. Patrick’s Day, and live music performances. Private events such as weddings, baptisms, and graduation parties that require ample seating have also been held at parklets. Permit holders noted that parklets are especially full during First Fridays. The live music sponsored by

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Woodland City CouncilJuly 1, 2025

Woodland City Council
July 1, 2025