Agenda packet — Woodland City Council, July 1, 2025 (part 1 of 3)

City of Woodland

Meeting Agenda

City Council
City Hall
Council Chambers
300 First Street
Woodland, CA 95695
July 1, 2025
6:00 PM

JOINT REGULAR CITY COUNCIL/WOODLAND FINANCE AUTHORITY MEETING 6:00 PM

A. CALL TO ORDER

B. ROLL CALL

C. PLEDGE OF ALLEGIANCE

Land Acknowledgment Statement - The City of Woodland acknowledges the land on which we live and work.

For thousands of years, this land has been the home of Patwin people. Today, there are three federally recognized Patwin tribes: Cachil DeHe Band of Wintun Indians of the Colusa Indian Community, Kletsel Dehe Wintun Nation, and Yocha Dehe Wintun Nation. The Patwin people have remained committed to the stewardship of this land over many centuries. It has been cherished and protected, as elders have instructed the young through generations. We are honored and grateful to be here today on their traditional lands.

D. COMMUNICATIONS - PUBLIC COMMENT

This is an opportunity for the public to speak to the Council on any item other than those listed on this agenda.

Speakers are requested to use the microphone in front of the Council and to begin by stating their name, whether they reside in Woodland and the name of the organization they represent if any. The Mayor may impose a time limit on any speaker depending on the number of people wanting to speak and time available for the rest of the agenda. In the event comments are related to an item scheduled on the agenda, speakers may be required to wait to make their comments until that item is considered. The option to submit a public comment via voicemail is no longer available. Written Public Comments Members of the public are welcome to submit written comments prior to the meeting. Comments should be submitted by email to [email protected]. Written Comments received at least two (2) hours prior to the scheduled start time of the City Council meeting will be provided to the City Council and posted to the City website as part of the official record of the meeting but will not be read into the record. Written Comments received within two (2) hours of the scheduled start time of the City Council meeting and during the City Council meeting will be provided to the City Council the day following the City Council meeting. If you are submitting written comments on a particular item on the agenda, please identify the agenda item number and letter. If you are submitting written comments on an item not listed on the agenda, please identify your e-mail/comment as a General Public Comment. Note: Public comments at special meetings are limited to items on the agenda only.

1. SUBJECT: General Public Comments

WRITTEN COMMUNICATIONS: This section is reserved for "General" Public Comments emailed within two (2) hours prior to the Council Meeting. These comments will be provided to the City Council and incorporated into the meeting minutes. Any other written communications submitted for items specific to this agenda will be attached as a file to the associated agenda item.

E. COMMUNICATIONS - COUNCIL/STAFF STATEMENTS AND REQUESTS

This is an opportunity for the Council Members and Staff to make comments and announcements, to express concerns, or to request Council's consideration of any items a Council Member would like to have discussed at a future Council meeting.

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2. SUBJECT: Long Range Calendar

RECOMMENDATION FOR ACTION: Staff recommend the City Council receive the Long Range Calendar for informational purposes only.

F. CONSENT CALENDAR

3. SUBJECT: City Council Meeting Minutes of June 3, 2025 and June 17, 2025

RECOMMENDATION FOR ACTION: Staff recommends the City Council adopt the minutes of the Joint Regular City Council/Woodland Finance Authority Meetings of June 3, 2025 and June 17, 2025.

4. SUBJECT: Parks and Recreation Commission Meeting Minutes for May 2025

RECOMMENDATION FOR ACTION: Staff recommend the City Council receive the minutes from the May 19, 2025 Parks and Recreation Commission Meeting.

5. SUBJECT: Agreement with Woodland Police Officers’ Association

RECOMMENDATION FOR ACTION: Staff recommend the City Council adopt Resolution No. _____, implementing a one (1) year agreement (July 1, 2025 to June 30, 2026) with the Woodland Police Officers’ Association as described herein. Resolution No. 7963, which was adopted on July 26, 2022, is hereby replaced and superseded in its entirety by this Resolution.

6. SUBJECT: Agreement with Woodland Police Supervisor's Association

RECOMMENDATION: Staff recommend the City Council adopt Resolution No. _____, implementing a one (1) year agreement (July 1, 2025 to June 30, 2026) with the Woodland Police Supervisors’ Association as described herein.

Resolution No. 7949, which was adopted on July 6, 2022, is hereby replaced and superseded in its entirety by this Resolution.

7. SUBJECT: Appoint Yolo County Public Agency Risk Management Insurance Authority Board Representative

RECOMMENDATION FOR ACTION:Staff recommend the City Council appoint Human Resources Manager Rachael Smith as the Alternate Representative to the Board of the Yolo County Public Agency Risk Management Insurance Authority.

8. SUBJECT: Approve Revised Job Description - Firefighter / Firefighter Recruit / Lateral Firefighter

RECOMMENDATION FOR ACTION:Staff recommend the City Council approve the updated job descriptions for the Firefighter Recruit, Firefighter, and Lateral Firefighter.

9. SUBJECT: Prudler Community Facilities District Annual Levy and Collection for Fiscal Year 2025/26

RECOMMENDATION FOR ACTION: Staff recommend the City Council adopt Resolution No. _____, ordering the annual levy and collection of the

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assessment within the Prudler Community Facilities District for Fiscal Year 2025/2026.

10. SUBJECT: Waiver of Second Reading and Adoption of an Ordinance Revising Sections Within Chapter 8.20, “Fire Prevention and Emergency Services,” to Title 8 of the Woodland Municipal Code

RECOMMENDATION FOR ACTION: Staff recommend the City Council waive the second reading and adopt Ordinance No. _____, revising sections within Chapter 8.20, “Fire Prevention and Emergency Services,” to Title 8 of the Woodland Municipal Code.

11. SUBJECT: Award Contracts to West Coast Arborists, Inc. for Tree Pruning and Maintenance Services and Stump Grinding Services

RECOMMENDATION FOR ACTION: Staff recommend the City Council approve Resolution No. _____, authorizing the City Manager to 1) Execute a two-year tree pruning and maintenance services agreement with West Coast Arborists, Inc. in the amount not-to-exceed $648,783 per year for July 1, 2025 to October 31, 2027 with the option to extend the agreement for up to three additional one-year terms; and 2) Execute a two-year maintenance service agreement for stump grinding services with West Coast Arborists, Inc. for July 1, 2025 to October 31, 2027 in the amount not-to-exceed $15,000 per year.

12. SUBJECT: Approve an Agreement with West Yost Associates for the 2025 Urban Water Management Plan

RECOMMENDATION FOR ACTION: Staff recommend the City Council adopt Resolution No. _____, authorizing the City Manager to execute a contract with West Yost Associates for the 2025 Urban Water Management Plan services, for an amount up to $125,373 and authorize a contingency of up to 10% ($12,537).

13. SUBJECT: Approve Contract Amendment No. 2 with LPA, Inc. for Architectural & Engineering Design Changes Related to the Woodland Aquatic Center Project, CIP 19-18

RECOMMENDATION FOR ACTION: Staff recommend the City Council adopt Resolution No. _____, authorizing the City Manager to execute contract amendment number 2 with LPA, Inc. for design changes related to the Woodland Aquatic Center Project, CIP 19-18, in an amount not to exceed $85,000.

G. PUBLIC HEARINGS

14. SUBJECT: Public Hearing - Gateway Lighting & Landscaping District

RECOMMENDATION FOR ACTION: Staff recommend the City Council 1) Conduct a public hearing; 2) Adopt Resolution No. _____, approving the Fiscal Year 2025/2026 annual levy report; and 3) Resolution No. _____, ordering the levy and collection of the assessment within the Gateway Lighting and Landscaping District.

15. SUBJECT: Public Hearing - Gibson Ranch Lighting & Landscaping District

RECOMMENDATION FOR ACTION: Staff recommend the City Council 1)

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Conduct a public hearing; and 2) Adopt Resolution No. _____, approving the Fiscal Year 2025/2026 annual levy report and order the levy and collection of the assessment within the Gibson Ranch Lighting and Landscaping District.

16. SUBJECT: Public Hearing - North Park Lighting and Landscaping District

RECOMMENDATION FOR ACTION: Staff recommend the City Council 1) Conduct a public hearing; and 2) Adopt Resolution No. _____, approving the Fiscal Year 2025/2026 annual levy report and order the levy and collection of the assessment within the North Park Lighting and Landscaping District.

17. SUBJECT: Public Hearing - Spring Lake Lighting & Landscaping District

RECOMMENDATION FOR ACTION: Staff recommend the City Council 1) Conduct a public hearing; 2) Adopt Resolution No. _____, approving the Fiscal Year 2025/26 annual levy report; and 3) Resolution No. _____, ordering the levy and collection of the assessment within the Spring Lake Lighting and Landscaping District.

18. SUBJECT: Public Hearing - West Wood Lighting and Landscaping District

19. SUBJECT: Public Hearing - Streng Pond Landscape Maintenance District

H. REPORTS OF THE CITY MANAGER

20. SUBJECT: Woodland Parklet Program Update and Policy Consideration

RECOMMENDATION FOR ACTION: Staff recommend the City Council 1) Receive an update on the Woodland Parklet Program; 2) Adopt Resolution No. _____, approving a two-year extension of the Parklet Program to allow for those parklets in existence on July 1, 2025, to remain in place, subject to compliance with updated program requirements as provided for in Attachments 2 and 3, including a requirement that parklets on Main Street not take up more than one consecutive public parking space; and 3) Direct the City Manager to respond to the June 2025 Yolo County Civil Grand Jury Investigation per Penal Code Section 933.05 in a manner consistent with Attachment 4, and amended as needed, based on discussion and direction of the City Council at its July 1, 2025, meeting.

I. ADJOURN

I declare under penalty of perjury that the foregoing Agenda for the Joint Regular City Council/Woodland Finance Authority meeting of the City of Woodland scheduled for July 1, 2025 was posted on June 27, 2025 in the outside display case at City Hall, 300 First Street, Woodland, CA, and was available to the public during normal business hours.

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Upon request, agendas and documents in the agenda packet will be made available in appropriate alternative formats to persons with a disability, as required by law. Any such requests must be made in writing to the Office of the City Clerk of the City of Woodland.

Requests will be valid for the calendar year in which the request is received, and must be renewed prior to January 1st.

Persons needing disability-related modifications or accommodations in order to participate in public meetings, including persons requiring auxiliary aids or services, may request such modifications or accommodations by calling the Office of the City Clerk (530-661-5806) at least 48 hours prior to the meeting.

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 1, 2025
ITEM #: D.1
SUBJECT: General Public Comments

Attachments:

None

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 1, 2025
ITEM #: E.2
SUBJECT: Long Range Calendar

Recommendation for Action: Staff recommend the City Council receive the Long Range Calendar for informational purposes only.

Staff Contact:

Sarah Lansburgh, CMC, City Clerk, (530) 661-5806, [email protected]

Background:

This calendar is being provided for planning purposes only and is intended to keep the Council apprised of upcoming agenda items and plan for upcoming Council items.

Attachments:

1. Council Long Range Calendar

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CITY COUNCIL LONG RANGE CALENDAR
July 15th REGULAR MEETING
Project Specific Maintenance Agreement for the Traffic Signal EVP Upgrades Project, CIP 24-11 Award Construction Contract for WPCF IPS and Grit System Project, CIP 24-12 Quarterly Salary Schedule Update
Award Construction Contract for the Downtown Parking Lot Rehabilitation Project, CIP 24-09 & First Street Parking Lot Rehabilitation Project, CIP 24-13
Approve a Contract with Aquametrics for Water Meters & Software Services Component Funding Request for WPCF MgOH, Hill Bros
Funding Request for WPCF Coagulant, San Joaquin Chemicals Approve a Contract with RBI for WPCF Toxicity Testing
Tupelo Affordable Housing Funding Commitment
FY25/26 CDBG 5-Year Consolidated Plan/Annual Action Plan – Public Hearing Waste Management Liens – Public Hearing
Weed Abatement Liens, Program Parcels Noncompliance – Public Hearing Solid Waste Rate Adjustment – Public Hearing
July 16th – August 18th COUNCIL SUMMER RECESS
August 19th REGULAR MEETING
Police Department Semi-Annual Report
Fire Department Semi-Annual Report
Woodland Soccer Club – License Agreement Sports Park
Pacific Coast Producers – Development Agreement
Future Topics / Study Sessions:

Sewer Rate Study Presentation (TBD)
Water Rate Study Presentation (TBD)
Updated 6/27/2025

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 1, 2025
ITEM #: F.3
SUBJECT: City Council Meeting Minutes of June 3, 2025 and June 17, 2025

Recommendation for Action: Staff recommends the City Council adopt the minutes of the Joint Regular City Council/Woodland Finance Authority Meetings of June 3, 2025 and June 17, 2025.

Staff Contact:

Sarah Lansburgh, CMC, City Clerk, (530) 661-5806, [email protected]

Attachments:

1. 06.03.25 draft_minutes

2. 06.17.25 draft_minutes

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City of Woodland

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City of Woodland
City Hall
Council Chambers
300 First Street
Woodland, CA 95695

Regular Meeting Minutes

Tuesday, June 3, 2025

6:00 PM

City Council

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City of Woodland

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CITY COUNCIL

CLOSED SESSION
5:30 PM

A. CALL TO ORDER

B. CLOSED SESSION

1. CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code §54957.6) Agency Designated Representative: City Manager, City Attorney and Director of Administrative Services
Employee Organization: Woodland Police Officers Association and Police Supervisors Association

JOINT REGULAR CITY COUNCIL/WOODLAND FINANCE AUTHORITY MEETING 6:00 PM

C. CALL TO ORDER
Meeting called to order at 6:00 PM.

D. ROLL CALL

Council Members Present: Members Moreno, Garcia-Cadena, Vega, Stallard and Mayor Lansburgh

Absent: None

E. PLEDGE OF ALLEGIANCE
Pledge of Allegiance led by Luz Maria Robles.

Land Acknowledgment Statement - The City of Woodland acknowledges the land on which we live and work.

F. COMMUNICATIONS - PUBLIC COMMENT

This is an opportunity for the public to speak to the Council on any item other than those listed on this agenda.

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City of Woodland

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Council meeting. If you are submitting written comments on a particular item on the agenda, please identify the agenda item number and letter. If you are submitting written comments on an item not listed on the agenda, please identify your e-mail/comment as a General Public Comment. Note: Public comments at special meetings are limited to items on the agenda only.

2. SUBJECT: General Public Comments

Mayor Lansburgh invited public comment. No public comment was received.

G. COMMUNICATIONS - COUNCIL/STAFF STATEMENTS AND REQUESTS

Verbal updates provided by Council Members/Staff.

3. SUBJECT: Long Range Calendar

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.

Received the Long Range Calendar for informational purposes only.

H. PRESENTATIONS

4. SUBJECT: Sacramento-Yolo Mosquito & Vector Control District 2025 Update

RECOMMENDATION FOR ACTION: Staff recommend the City Council receive an update from Luz Maria Robles, Public Information Officer for the Sacramento-Yolo Mosquito & Vector Control District regarding current mosquito control issues and what can be expected in the upcoming months relating to mosquitoes and West Nile virus.

Sacramento-Yolo Mosquito & Vector Control District Public Information Officer Luz Maria Robles gave the presentation, received comments and answered questions from Council.

I. CONSENT CALENDAR

Mayor Lansburgh invited public comment. Speaking from the public regarding Item I.5. were Whit Manley, Marie Perea, and Xochitl Rodriguez Murillo. No further public comment was received.

On a motion by Councilmember Vega, seconded by Councilmember Moreno and carried on a 5-0 vote, Council Members approved Consent Calendar Items No. 5 through 11.

AYES: Members Moreno, Garcia-Cadena, Vega, Stallard and Mayor Lansburgh NOES: None
ABSTAIN: None
ABSENT: None

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5. SUBJECT: Proclamation Declaring June 2025 as "Pride Month"

RECOMMENDATION FOR ACTION: Staff recommend the City Council adopt a proclamation declaring June 2025 as "Pride Month".

Adopted a proclamation declaring June 2025 as "Pride Month".

CommuniCare+OLE Director of Behavioral Services Allison Rodriguez and Project Coordinator of Elevate Queer Yolo at Communicare+OLE Akello Sladen were in attendance to accept the Proclamation.

6. SUBJECT: City Council Meeting Minutes of May 13, 2025 and May 20, 2025

RECOMMENDATION FOR ACTION: Staff recommends the City Council adopt the minutes of the Joint Special City Council/Woodland Finance Authority Meeting of May 13, 2025 and the Joint Regular City Council/Woodland Finance Authority Meeting of May 20, 2025.

Adopted the minutes of the Joint Special City Council/Woodland Finance Authority Meeting of May 13, 2025 and the Joint Regular City Council/Woodland Finance Authority Meeting of May 20, 2025.

7. SUBJECT: Parks and Recreation Commission Meeting Minutes for April 2025

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the minutes from the April 28, 2025, Parks and Recreation Commission Meeting.

Received the minutes from the April 28, 2025 Parks and Recreation Commission Meeting.

8. SUBJECT: Waiver of Second Reading of an Ordinance Repealing Chapter

2.04, Article 1 "Council Meetings" of the Woodland Municipal Code and Adoption of a Resolution Approving a City Council Handbook

RECOMMENDATION FOR ACTION: Staff recommends the City Council 1) Waive the second reading and adopt Ordinance No. _____, repealing Chapter

2.04, Article 1, Sections 2.04.010 through 2.04.200 "Council Meetings" of the Woodland Municipal Code; and 2) Adopt Resolution No. _____, approving a City Council Handbook establishing updated City Council policies and procedures.

1) Waived the second reading and adopted ORDINANCE NO. 1737, AN ORDINANCE OF

THE CITY COUNCIL OF THE CITY OF WOODLAND, CALIFORNIA REPEALING CHAPTER

2.04, ARTICLE 1, SECTIONS 2.04.010 THROUGH 2.04.200 OF THE WOODLAND MUNICIPAL CODE RELATED TO CITY COUNCIL MEETING PROCEDURES; and 2) Adopted RESOLUTION NO. 8493, A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF WOODLAND, CALIFORNIA ADOPTING THE CITY COUNCIL HANDBOOK AND ESTABLISHING UPDATED CITY COUNCIL POLICIES AND PROCEDURES.

9. SUBJECT: Approval of a Budget Request to Appropriate Fleet Funds and Fleet Maintenance Contract Increases

RECOMMENDATION FOR ACTION: Staff recommend the City Council 1) Adopt Resolution No. _____, to appropriate $33,741 of Strike Team revenue from the General Fund, and appropriate $193,259 of reserves collected from vehicle #828 in Equipment Replacement Fund 2012 to be transferred to the Fleet Maintenance Fund (2010), and appropriate the funding totaling of

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$227,000 from Fleet Maintenance Fund 2010 for contract services; 2) Adopt Resolution No. _____, approving the first amendment to an agreement with United Fleet Maintenance to increase the contract amount by $12,000 for a total not to exceed amount of $112,000; 3) Adopt Resolution No. _____, approving the first amendment to an agreement with Riverview International Trucks to increase the contract amount by $140,000 for a total not to exceed amount of $240,000; and 4) Adopt Resolution No. _____, approving the first amendment to an agreement with Golden State Emergency Services to increase the amount of the contract amount by $75,000 for a total not to exceed amount of $275,000.

1) Adopted RESOLUTION NO. 8494, A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF WOODLAND APPROPRIATING FUNDS FROM THE STRIKE TEAM REVENUE ACCOUNT AND VEHICLE 828 FUND TO THE FLEET MAINTENANCE FUND (2010); 2) Adopted RESOLUTION NO. 8495, A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF WOODLAND APPROVING THE FIRST AMENDMENT TO AN AGEEMENT WITH

UNITED FLEET MAINTENANCE FOR MAINTENANCE AND REPAIR SERVICES FOR FIRE APPARATUS;
3) Adopted RESOLUTION NO. 8496, A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF WOODLAND APPROVING THE FIRST AMENDMENT TO AN AGEEMENT WITH

RIVERVIEW INTERNATIONAL TRUCKS FOR MAINTENANCE AND REPAIR SERVICES FOR FIRE APPARATUS; and
4) Adopted RESOLUTION NO. 8497, A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF WOODLAND APPROVING THE FIRST AMENDMENT TO AN AGEEMENT WITH

GOLDEN STATE EMERGENCY SERVICES FOR MAINTENANCE AND REPAIR SERVICES FOR FIRE APPARATUS.

10. SUBJECT: Approval of Campus Resource Officer Agreement Between the City of Woodland/Woodland Police Department and Yuba Community College District

RECOMMENDATION FOR ACTION: Staff recommend the City Council adopt Resolution No. _____, to approve the Campus Resource Officer Agreement between the City of Woodland/Woodland Police Department and the Yuba Community College District for the provision of a full-time Campus Resource Officer at Woodland Community College, and authorize the City Manager to sign the Agreement.

Adopted RESOLUTION NO. 8498, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND APPROVING THE MEMORANDUM OF UNDERSTANDING BETWEEN

THE CITY OF WOODLAND POLICE DEPARTMENT AND YUBA COMMUNITY COLLEGE DISTRICT FOR THE PROVISION OF A CAMPUS RESOURCE OFFICER, and authorized the City Manager to sign the Agreement.

11. SUBJECT: Approval of the List of Projects for FY 25/26 Funded by Senate Bill 1 Road Maintenance and Rehabilitation Account Funds

RECOMMENDATION FOR ACTION: Staff recommends the City Council adopt Resolution No. _____, approving a list of projects for FY 25/26 funded by Senate Bill 1 Road Maintenance and Rehabilitation Account funds.

Adopted RESOLUTION NO. 8499, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND TO ADOPT A LIST OF PROJECTS FOR FY 25/26 FUNDED BY SB1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017.

J. REPORTS OF THE CITY MANAGER

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12. SUBJECT: Woodland Tourism and Business Improvement District Annual Report and Resolution of Intention to Levy Annual Assessment for Fiscal Year 2025/2026

RECOMMENDATION FOR ACTION: Staff recommend the City Council 1) Approve the Annual Report from the Advisory Board for the Woodland Tourism Business Improvement District; and 2) Adopt Resolution No. _____, with the intention to levy the annual assessment for Fiscal Year 2025/2026.

City Manager Ken Hiatt and Marketing & Business Relations Specialist Amanda Portier presented the item and answered questions from Council. Al Eby with VisitWoodland and the Woodland Hoteliers Group provided information on tourism activities planned for Fiscal Year 2025/2026 and received comments from Council.

Mayor Lansburgh invited public comment. No public comment was received.

On a motion by Mayor Pro Tem Stallard, seconded by Councilmember Garcia-Cadena and carried on a 5-0 vote, Council Members 1) Approved the Annual Report from the Advisory Board for the Woodland Tourism Business Improvement District; and 2) Adopted RESOLUTION NO. 8500, A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF WOODLAND DECLARING ITS INTENTION TO LEVY ANNUAL ASSESSMENTS FOR FISCAL YEAR 2025/2026 WITHIN THE WOODLAND TOURISM BUSINESS IMPROVEMENT DISTRICT (“WTBID”).

AYES: Members Moreno, Garcia-Cadena, Vega, Stallard and Mayor Lansburgh NOES: None
ABSENT: None
ABSTAIN: None

13. SUBJECT: Presentation of the FY2025/26 Proposed Budget

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive a presentation on the proposed budget for Fiscal Year 2025/26.

City Manager Hiatt introduced the item. Director of Administrative Services Kim McKinney and Financial Services Manager Karie Farnham presented the item. Director McKinney, Manager Farnham and City Manager Hiatt answered questions from Council.

Mayor Lansburgh invited public comment. Speaking from the public was Steven M. No further public comment was received.

Received a presentation on the proposed budget for Fiscal Year 2025/26.

K. ADJOURN

Meeting adjourned at 7:37 PM.

Respectfully submitted,

Sarah Lansburgh, CMC, City Clerk

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City of Woodland
City Hall
Council Chambers
300 First Street
Woodland, CA 95695

Regular Meeting Minutes

Tuesday, June 17, 2025

6:00 PM

City Council

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City of Woodland

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JOINT REGULAR CITY COUNCIL/WOODLAND FINANCE AUTHORITY MEETING 6:00 PM

A. CALL TO ORDER
Meeting called to order at 06:01 PM.

B. ROLL CALL

Council Members Present: Members Moreno, Garcia-Cadena, Vega and Mayor Lansburgh

Absent: Mayor Pro Tem Stallard
Excused: None

C. PLEDGE OF ALLEGIANCE
Pledge of Allegiance led by Community Services Department Recreation Supervisor Eric Buechler.

Land Acknowledgment Statement - The City of Woodland acknowledges the land on which we live and work.

D. COMMUNICATIONS - PUBLIC COMMENT

This is an opportunity for the public to speak to the Council on any item other than those listed on this agenda.

1. SUBJECT: General Public Comments

Mayor Lansburgh invited public comment. Speaking from the public was Mesena Pimental.

No further public comment was received.

E. COMMUNICATIONS - COUNCIL/STAFF STATEMENTS AND REQUESTS

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Verbal updates provided by Council Members/Staff.

Mayor Lansburgh invited the Summer at City Hall participants to introduce themselves.

Woodland High School Social Studies teacher and athletic coach Javier Marin and Community Services Recreation Supervisor Eric Buechler were in attendance to provide comments on the program.

Mayor Lansburgh invited City Clerk Sarah Lansburgh to introduce City Manager/City Clerk Civic Fellow Sharada Mahesh and Community Development Department Management Analyst Marissa Kersey who were present for the meeting.

2. SUBJECT: Long Range Calendar

RECOMMENDATION FOR ACTION: Staff recommend the City Council receive the Long Range Calendar for informational purposes only.

Received the Long Range Calendar for informational purposes only.

F. CONSENT CALENDAR

Mayor Lansburgh invited public comment. Speaking from the public was James Vorhees.

No further public comment was received.

On a motion by Councilmember Moreno, seconded by Councilmember Garcia-Cadena and carried on a 4-0 vote, Council Members approved Consent Calendar Items No. 3 through 12.

AYES: Members Moreno, Garcia-Cadena, Vega and Mayor Lansburgh NOES: None
ABSENT: Mayor Pro Tem Stallard
ABSTAIN: None

3. SUBJECT: Proclamation Declaring June 19, 2025 as "Juneteenth"

RECOMMENDATION FOR ACTION: Staff recommend the City Council adopt a Proclamation declaring June 19, 2025 as "Juneteenth".

Adopted a Proclamation declaring June 19, 2025 as "Juneteenth".

Reverend Wayne Richardson was present to accept the Proclamation and provide comments on the item.

4. SUBJECT: Appointment of Members to Various Boards and Commissions

RECOMMENDATION FOR ACTION: Staff recommend the City Council appoint members to the various Boards and Commissions for specified terms, consistent with the recommendations of the Mayor and Mayor Pro Tempore.

Appointed members to the various Boards and Commissions for specified terms, consistent with the recommendations of the Mayor and Mayor Pro Tempore.

5. SUBJECT: Waste Management Delinquent Garbage/Refuse Accounts - Call for Public Hearing

RECOMMENDATION FOR ACTION: Staff recommend the City Council set a

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Public Hearing for July 15, 2025 to hear and approve the list of Delinquent Refuse Accounts and direct the Tax Collector of Yolo County to assess liens against real property to collect delinquent payments.

Set a Public Hearing for July 15, 2025 to hear and approve the list of Delinquent Refuse Accounts and direct the Tax Collector of Yolo County to assess liens against real property to collect delinquent payments.

6. SUBJECT: Annual Appropriations Limit for Fiscal Year 2025/26

RECOMMENDATION FOR ACTION: Staff recommend the City Council adopt Resolution No. _____, approving the City of Woodland's Fiscal Year 2025/26 Appropriations Limit.

Adopted RESOLUTION NO. 8501, RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND TO SET THE APPROPRIATION LIMIT, IN ACCORDANCE WITH ARTICLE XIII-B OF THE STATE CONSTITUTION FOR FISCAL YEAR 2025/26.

7. SUBJECT: Resolutions of Intent to Levy Annual Assessments for Lighting and Landscaping Districts

RECOMMENDATION FOR ACTION: Staff recommend the City Council adopt fourteen (14) resolutions, Resolution No. _____ through Resolution No. _____, to 1) Initiate Proceedings for the Annual Levy and Collection of Assessments; 2) Preliminarily Approve the Engineer’s Annual Levy Reports and Declare its Intention to Levy and Collect Annual Assessments for the Gibson Ranch, West Wood, North Park, Spring Lake and Gateway Lighting and Landscaping Districts, and Streng Pond Maintenance District; and 3) Call for a Public Hearing on July 1, 2025.

Adopted fourteen resolutions, Resolution No. 8502 through Resolution No. 8515, to 1) Initiate Proceedings for the Annual Levy and Collection of Assessments; 2) Preliminarily Approve the Engineer’s Annual Levy Reports and Declare its Intention to Levy and Collect Annual Assessments for the Gibson Ranch, West Wood, North Park, Spring Lake and Gateway Lighting and Landscaping Districts, and Streng Pond Maintenance District; and 3) Call for a Public Hearing on July 1, 2025.

8. SUBJECT: Waiver of Second Reading and Adoption of an Ordinance Amending Woodland Municipal Code Title 16 "Subdivisions" Sections

16.08.020, 16.12.010, 16.12.020, and adding new Section 16.12.025 related to Small Lot Subdivisions with Residential Development

RECOMMENDATION FOR ACTION: Staff recommend the City Council 1) Waive the second reading and adopt Ordinance No. _____, amending Woodland Municipal Code Title 16 "Subdivisions" Sections 16.08.020,

16.12.010, 16.12.020, and adding new Section 16.12.025; and 2) Find that the adoption of the proposed Ordinance is statutorily exempt from review under the California Environmental Quality Act ("CEQA") under Public Resources Code section 21080.17.

1) Waived the second reading and adopted ORDINANCE NO. 1738, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WOODLAND AMENDING SECTIONS 16.08.020,

16.12.010, AND 16.12.020 OF THE CITY OF WOODLAND MUNICIPAL CODE; AND ADDING NEW SECTION 16.12.025; and 2) Found that the adoption of the proposed Ordinance is statutorily exempt from review under the California Environmental Quality Act ("CEQA") under Public Resources Code section 21080.17.

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9. SUBJECT: Approve Sole Source Finding for the Grit System and Screw Pump Rehabilitation Project, CIP 24-12

RECOMMENDATION FOR ACTION: Staff recommend the City Council adopt Resolution No. _____, determining and designating certain products, things, or services from a Sole Source are required in the Grit System and Screw Pump Rehabilitation Project, CIP 24-12, for the continued functionality of the City’s Water Pollution Control Facility.

Adopted RESOLUTION NO. 8516, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND DESIGNATING CERTAIN PRODUCTS, BRANDS, OR
SERVICES PURSUANT TO PUBLIC CONTRACT CODE SECTION 3400 FOR THE GRIT SYSTEM AND SCREW PUMP REHABILITATION PROJECT, CIP 24-12.

10. SUBJECT: Approve Amendment #1 to the Agreement with The Gualco Group for State Representation and Advocacy Services for Flood Mitigation for the Lower Cache Creek Flood Risk Reduction Project, CIP 22-16

Recommendation for Action: Staff recommend the City Council adopt Resolution No. _____, authorizing Amendment # 1 to extend The Gualco Group agreement for an additional 12 months for an amount not to exceed $90,000.

Adopted RESOLUTION NO. 8517, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND APPROVING CONTRACT AMENDMENT #1 WITH THE GUALCO GROUP FOR STATE REPRESENTATION AND ADVOCACY SERVICES FOR FLOOD MITIGATION.

11. SUBJECT: Contract with the Woodland Joint Unified School District for School Resource Officer Services

RECOMMENDATION FOR ACTION: Staff recommend the City Council adopt Resolution No. _____, authorizing the Chief of Police to execute a three-year contract with the Woodland Joint Unified School District for School Resource Officer Services during the school year.

Adopted RESOLUTION NO. 8518, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND AUTHORIZING THE POLICE CHIEF TO EXECUTE A 3-YEAR

CONTRACT WITH THE WOODLAND JOINT UNIFIED SCHOOL DISTRICT FOR SCHOOL RESOURCE OFFICER SERVICES.

12. SUBJECT: Request for the Appropriation Of Reserve Balance and Approval to Purchase a Fleet Vehicle

RECOMMENDATION FOR ACTION: Staff recommend the City Council adopt Resolution No. _____, 1) Authorizing the appropriation of $100,000 from the City’s reserve balance into Fund 2012 for the purpose of purchasing a replacement fleet vehicle; and 2) Approving the purchase of a fleet replacement vehicle for the water department totaling $100,000.

Adopted RESOLUTION NO. 8519, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND REQUESTING THE APPROPRIATION OF RESERVE BALANCE AND APPROVAL TO PURCHASE A FLEET VEHICLE.

G. PUBLIC HEARINGS

13. SUBJECT: Woodland Tourism Business Improvement District Annual Assessment FY 2025/2026

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City of Woodland

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RECOMMENDATION FOR ACTION: Staff recommend the City Council: 1) Hold a Public Hearing to receive testimony regarding the City Council's intention to continue the Woodland Tourism Business Improvement District; 2) Determine whether a legally sufficient protest is made; 3) If a legally sufficient protest is made, do not continue the annual assessment for the Woodland Tourism Business Improvement District for the 2025-26 fiscal year; or 4) If no legally sufficient protest is made, adopt Resolution No. _____, approving the Woodland Tourism Business Improvement District FY 2025-26 Budget and affirming the continuation of the annual assessment for the Woodland Tourism Business Improvement District for 2025-26 fiscal year.

Communication & Strategic Policies Manager Spencer Bowen presented the item to Council.

Mayor Lansburgh opened the public hearing. No public comment was received.

Mayor Lansburgh closed the public hearing.

On a motion by Councilmember Garcia-Cadena, seconded by Councilmember Vega and carried on a 4-0 vote, Council Members 1) Held a Public Hearing to receive testimony regarding the City Council's intention to continue the Woodland Tourism Business Improvement District; 2) Determined whether a legally sufficient protest was made; 3) If a legally sufficient protest is made, do not continue the annual assessment for the Woodland Tourism Business Improvement District for the 2025-26 fiscal year; or 4) If no legally sufficient protest is made, adopted RESOLUTION NO. 8520, A RESOLUTION OF

THE CITY OF WOODLAND APPROVING THE WOODLAND TOURISM BUSINESS IMPROVEMENT DISTRICT 2025-26 BUDGET AND AFFIRMING THE CONTINUATION OF THE ANNUAL ASSESSMENT OF THE DISTRICT FOR FISCAL YEAR 2025-2026.

AYES: Members Moreno, Garcia-Cadena, Vega and Mayor Lansburgh NOES: None
ABSENT: Mayor Pro Tem Stallard
ABSTAIN: None

14. SUBJECT: Assembly Bill 2561: Local Public Employees Vacant Positions

RECOMMENDATION FOR ACTION: Staff recommend the City Council 1) Hold a public hearing; and 2) Receive the informational report on the City of Woodland Vacancies, and Recruitment and Retention Efforts Pursuant to Government Code Section 3502.3.

Acting City Manager Kim McKinney presented the item to Council.

Mayor Lansburgh opened the public hearing. Speaking from the public was James Vorhees.

No further public comment was received.

Mayor Lansburgh closed the public hearing.

Council Members 1) Held a public hearing; and 2) Received the informational report on the City of Woodland Vacancies, and Recruitment and Retention Efforts Pursuant to Government Code Section 3502.3.

H. REPORTS OF THE CITY MANAGER

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City of Woodland

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15. SUBJECT: Approval of the Fiscal Year 2025/26 Budget

RECOMMENDATION FOR ACTION: Staff recommend the City Council adopt Resolution No. _____, approving the Fiscal Year 2025/26 Annual Budget of $225.1 million, and approving 327 full-time equivalent positions by classification.

Acting City Manager McKinney presented the item to Council.

Mayor Lansburgh invited public comment. Speaking from the public was Steven (no last name).

No further public comment was received.

On a motion by Councilmember Moreno, seconded by Councilmember Vega and carried on a 4-0 vote, Council Members adopted RESOLUTION NO. 8521, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND ADOPTING THE FISCAL YEAR 2025- 2026 ANNUAL BUDGET.

AYES: Members Moreno, Garcia-Cadena, Vega and Mayor Lansburgh NOES: None
ABSENT: Mayor Pro Tem Stallard
ABSTAIN: None

16. SUBJECT: Approve an Agreement to Allocate Funds for the Reconnect @ Woodland Community College Program

RECOMMENDATION FOR ACTION: Staff recommend the City Council adopt Resolution No. _____, authorizing the City Manager to execute an agreement with Yuba Community College District, specifically Woodland Community College, to allocate funds for the Reconnect @ Woodland Community College program.

Acting City Manager McKinney introduced the item. Woodland Community College President Dr. Lizette Navarette presented the item and answered questions from Council.

Mayor Lansburgh invited public comment. Speaking from the public was James Vorhees.

No further public comment was received.

On a motion by Councilmember Vega, seconded by Councilmember Garcia-Cadena and carried on a 4-0 vote, Council Members adopted RESOLUTION NO. 8522, A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND AUTHORIZING THE

CITY MANAGER TO EXECUTE AN AGREEMENT WITH THE YUBA COMMUNITY

COLLEGE DISTRICT THROUGH ITS COLLEGE WOODLAND COMMUNITY COLLEGE FOR THE RECONNECT @ WOODLAND COMMUNITY COLLEGE PROGRAM.

AYES: Members Moreno, Garcia-Cadena, Vega and Mayor Lansburgh NOES: None
ABSENT: Mayor Pro Tem Stallard
ABSTAIN: None

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City of Woodland

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17. SUBJECT: Introduce and Waive the First Reading of an Ordinance Revising Sections within Chapter 8.20, “Fire Prevention and Emergency Services,” to Title 8 of the Woodland Municipal Code

RECOMMENDATION FOR ACTION: Staff recommend the City Council introduce and waive the first reading of the ordinance revising sections within Chapter 8.20, “Fire Prevention and Emergency Services,” to Title 8 of the Woodland Municipal Code.

Fire Chief Eric Zane introduced the item. Fire Marshal Matt Flint presented the item and answered questions from Council.

Mayor Lansburgh invited public comment. No public comment was received.

On a motion by Councilmember Moreno, seconded by Councilmember Garcia-Cadena and carried on a 4-0 vote, Council Members Introduced and Waived the First Reading of an Ordinance Revising Sections within Chapter 8.20, “Fire Prevention and Emergency Services,” to Title 8 of the Woodland Municipal Code.

AYES: Members Moreno, Garcia-Cadena, Vega and Mayor Lansburgh NOES: None
ABSENT: Mayor Pro Tem Stallard
ABSTAIN: None

I. ADJOURN

Meeting adjourned at 7:14 PM in memory of Corporal Albert Estrada, whose remains were returned from Korea to his family in Woodland after 74 years.

Respectfully submitted,

Sarah Lansburgh, CMC, City Clerk

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 1, 2025
ITEM #: F.4
SUBJECT: Parks and Recreation Commission Meeting Minutes for May 2025

Recommendation for Action: Staff recommend the City Council receive the minutes from the May 19, 2025 Parks and Recreation Commission Meeting.

Staff Contact:

Kris Bain, Community Services Program Manager, (530) 661-2002, [email protected]

Discussion:

The minutes from the May 19, 2025, Parks & Recreation Commission meetings were approved at the last Parks and Recreation meeting on June 23, 2025.

Conclusion:

Staff recommend the City Council receive the minutes from the May 19, 2025 Parks and Recreation Commission Meeting.

Prepared by: Kris Bain, Community Services Program Manager

Reviewed by: Christine Ferrara, Community Services Director

Attachments:

1. Parks and Recreation Commission Minutes May 19, 2025

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 1, 2025
ITEM #: F.5
SUBJECT: Agreement with Woodland Police Officers’
Association

Recommendation for Action: Staff recommend the City Council adopt Resolution No. _____, implementing a one (1) year agreement (July 1, 2025 to June 30, 2026) with the Woodland Police Officers’ Association as described herein. Resolution No. 7963, which was adopted on July 26, 2022, is hereby replaced and superseded in its entirety by this Resolution.

Discussion:

The staff report was not completed at the time of publication. A supplemental report will be completed once the staff report has been approved.

Attachments:

1. WPOA MOU July 2025-June 2026

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 1, 2025
ITEM #: F.5
SUBJECT: Agreement with Woodland Police Officers’
Association

Recommendation for Action: Staff recommend the City Council adopt Resolution No. _____, implementing a three (3) year agreement (July 1, 2025 to June 30, 2026) with the Woodland Police Officers’ Association as described herein. Resolution No. 7963, which was adopted on July 26, 2022, is hereby replaced and superseded in its entirety by this Resolution.

Staff Contact:

Rachael Smith, Human Resources Manager, (530) 661-5809, [email protected] Fiscal Impact:

The current labor agreement for the Woodland Police Officers’ Association (WPOA) covers salary and benefits for roughly 73 full-time equivalent positions at an annual cost of approximately $14 million.

The terms of the proposed new contract are expected to result in a 3.3% increase in total compensation over the one-year contract period. This increase will add approximately $491,998 in total employee compensation costs. The majority of this bargaining group's costs are funded through the City's General Fund, with the balance funded through various special revenue funds and special sales tax Measures F and R.

Background:

The current labor agreement between the City and WPOA expired on June 30, 2025. In anticipation of this, the City began negotiating with WPOA on a successor labor agreement in March 2025, and reached a tentative agreement in late-June. The tentative agreement was presented to and ratified by the WPOA membership, and tonight’s recommended Council action would formally ratify the terms of the new one (1) year agreement with WPOA.

Discussion:

The proposed agreement provides for increases in salaries and the cost of certain other benefits for covered employees while maintaining structural changes to the overall benefit package negotiated in prior agreements. The new contract also provides for ongoing stability in medical insurance rates, while at the same time providing adjustments reflecting anticipated cost of living adjustments and promoting retention and recruitment of employees.

The major terms of the contract are as follows:

Cost of Living Adjustments (COLAs)
•July 1, 2025 - 3.0%
•January 1, 2026 – 1.0% if the City’s Bradley Burns sales tax revenues received for fiscal year 2024/2025 are more than $16.6 million
One-Time Payment:

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During the last pay period of the contract, each employee will receive a one-time, non-persable lump sum payment equal to two percent (2%) of their annual base salary.

Longevity Pay
Effective July 1, 2025:
a. Employees with 10 years completed service will receive an additional two and one-half percent (2.5%) of base pay as a retention incentive
b. Employees with 15 years completed service will receive an additional five percent (5%) of base pay as a retention incentive
c. Employees with 20 years completed service will receive an additional seven and one-half percent (7.5%) of base pay as a retention incentive
d. Pay increases are not cumulative
Medical Insurance
The City’s contribution to medical premiums will remain unchanged for January 2026.

Tier Employee Only Employee + One Employee +
Family
January 1, 2026 $1,046.74 $2,196.80 $2,808.66
Effective January 1, 2025, the Total Benefit shall be $1,046.74 for Employee Only, $2,196.80 for Employee Plus One, and $2,808.66 for Family. These amounts will remain unchanged for January 2026. The annual Total Benefit is as shown in the table above. Employees who purchase medical through the City are not entitled to cash-back.

Conclusion:

Staff recommend the City Council adopt Resolution No. _____, implementing a one (1) year agreement (July 1, 2025 to June 30, 2026) with the Woodland Police Officers’ Association as described herein.

Resolution No. 7963, which was adopted on July 26, 2022, is hereby replaced and superseded in its entirety by this Resolution.

Prepared by: Rachael Smith, Human Resources Manager
Reviewed by: Kim McKinney, Administrative Services Director

Attachments:

1. WPOA MOU July 2025-June 2026

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MEMORANDUM OF UNDERSTANDING

BETWEEN THE
WOODLAND POLICE OFFICERS’ ASSOCIATION
OF THE

CITY OF WOODLAND

The City of Woodland and the Woodland Police Officers' Association, representing employees employed by the City of Woodland in the classifications of Police Officer, Community Services Officer, Crime Prevention Specialist, Senior Police Records Specialist and Police Records Specialist by and through their authorized representatives, hereby ratify as and for a Memorandum of Understanding the attached Resolution entitled "A Resolution of the City Council of the City of Woodland Approving Certain Terms and Conditions for Police Employees" and the exhibits appended hereto, and recommend that the same be adopted by the City Council of the City of Woodland. Provisions outlined in this Resolution shall be incorporated into the City's adopted Personnel Rules and Regulations and, thereafter, the attached Resolution shall be used for the purpose of interpreting the specific rules and regulations addressed. In resolving questions of interpretation, the Resolution shall in all cases be the primary source.

DATED:

David Shepard, President of the Woodland Representative of the Police Officers’ Association City of Woodland

The foregoing Resolution and exhibits appended thereto hereby are approved by the City Council of the City of Woodland on this 1st day of July 2025.

Mayor

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Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2025 – June 30, 2026
2 RESOLUTION NO. .

MEMORANDUM OF UNDERSTANDING

BETWEEN THE

CITY OF WOODLAND

AND THE
WOODLAND POLICE OFFICERS’ ASSOCIATION

TABLE OF CONTENTS

ARTICLE I - GENERAL PROVISIONS ........................................................................... 5

1.1 Recognition ......................................................................................................... 5

1.2 Term .................................................................................................................... 5

1.3 Peaceful Performance ......................................................................................... 5

1.4 Salary Survey ...................................................................................................... 5

1.5 Base Rate of Pay ................................................................................................. 5

1.6 Regular Rate of Pay ............................................................................................ 5 ARTICLE II – COMPENSATION ..................................................................................... 6

2.1 Salary .................................................................................................................. 6

2.2 Uniform Allowance ............................................................................................ 6

2.3 Personal Property ................................................................................................ 7

2.4 City Equipment and Clothing Return ................................................................. 7

2.5 Call-Back Pay ..................................................................................................... 8

2.6 Departmental Meetings and Training ................................................................. 8

2.7 Overtime Pay ...................................................................................................... 9

2.10 On-Call Pay ....................................................................................................... 11

2.11 Longevity Pay ................................................................................................... 11 ARTICLE III - SPECIAL ASSIGNMENTS .................................................................... 12

3.1 Field Training Officer ....................................................................................... 12

3.2 Corporal ............................................................................................................ 12

3.3 Canine Officer ................................................................................................... 12

3.4 Bilingual Pay ..................................................................................................... 13 ARTICLE IV - EDUCATIONAL INCENTIVE .............................................................. 13

4.1 POST Certificates ............................................................................................. 13

4.2 Training and Travel Expenses .......................................................................... 14 ARTICLE V - MEDICAL AND RELATED BENEFITS ................................................ 14

5.1 Medical Insurance ............................................................................................. 14

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Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2025 – June 30, 2026
3 5.2 Medical Insurance Upon Retirement ................................................................ 15

5.3 Sick Leave ......................................................................................................... 17

5.4 Dental Insurance ............................................................................................... 17

5.5 Vision/Optical ................................................................................................... 17

5.6 Life Insurance ................................................................................................... 18

5.7 Flexible Spending Account ............................................................................... 18

5.8 Use of Tobacco Products .................................................................................. 18 ARTICLE VI - LEAVES .................................................................................................. 18

6.1 Holidays ............................................................................................................ 18

6.2 Vacation ............................................................................................................ 18

6.3 Vacation Accrual .............................................................................................. 19

6.4 Vacation Accumulation .................................................................................... 19

6.5 Sick Leave ......................................................................................................... 19

6.6 Other Leave ....................................................................................................... 19

6.7 Bereavement Leave ........................................................................................... 19

6.8 Catastrophic Leave Bank .................................................................................. 19 ARTICLE VII - WORK HOURS ..................................................................................... 21

7.1 Sworn Schedule ................................................................................................ 21

7.2 Non-Sworn 4/10 Work Schedule ...................................................................... 21

7.3 Non-Sworn 9/80 Work Schedule ...................................................................... 21 ARTICLE VIII - LIGHT/LIMITED DUTY ..................................................................... 23

8.1 Light/Limited Duty ........................................................................................... 23 ARTICLE IX - PERS RETIREMENT ............................................................................. 24

9.1 PERS Retirement .............................................................................................. 24

9.2 Miscellaneous Members ................................................................................... 25 ARTICLE X - EMPLOYMENT PROBATION ............................................................... 26

10.1 Probation ........................................................................................................... 26 ARTICLE XI - MEMORANDUM OF UNDERSTANDING.......................................... 27

11.1 No Discrimination ............................................................................................. 27

11.2 Modification ...................................................................................................... 27

11.3 Separability of Provisions ................................................................................. 27 ARTICLE XII - MANAGEMENT RIGHTS ................................................................... 28

12.1 Management Rights .......................................................................................... 28 ARTICLE XIII – AGENCY DUES DEDUCTION ......................................................... 29

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Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2025 – June 30, 2026
4 13.1 Employees in Association ................................................................................. 29 ARTICLE XIV – SEPARATION FROM SERVICE ....................................................... 30

14.1 Dismissal ........................................................................................................... 30

14.2 Lay-Off ............................................................................................................. 30

14.3 Interpretation ..................................................................................................... 34

14.4 Mediation .......................................................................................................... 34 ARTICLE XV – ASSOCIATION TIME BANK ............................................................. 35

15.1 Association Time Bank ..................................................................................... 35 ARTICLE XVI OTHER COMPENSABLE ITEMS ........................................................ 35

16.1 Other Compensable Items Not Set Forth Herein .............................................. 35

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Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2025 – June 30, 2026
5 ARTICLE I - GENERAL PROVISIONS

1.1 Recognition

1.1.1 The City recognizes the Woodland Police Officers’ Association (WPOA) as the sole and exclusive representative for full time employees of the City of Woodland in the classifications of Police Officer, Community Services Officer, Senior Police Records Specialist, Crime Prevention Specialist, and Police Records Specialist.

1.2 Term

1.2.1 This Memorandum of Understanding (MOU) shall be in effect from July 1, 2025, and shall remain in full force and effect through 11:59 p.m. on June 30, 2026.

1.3 Peaceful Performance

1.3.1 The Association agrees that during the term of this Memorandum of Understanding the Association will not engage in, encourage, sanction, support, any:
a. Strikes;
b. Mass resignations;
c. Mass absenteeism.
d. Picketing which would involve suspension of or interference with normal work of this department; or,
e. Any other similar actions, which could involve suspension of or interference with any work of this department.

1.4 Salary Survey

1.4.1 Total compensation survey shall be conducted prior to negotiations using the following cities: Davis, Lincoln, Lodi, Manteca, Rocklin, West Sacramento and Yuba City. The total compensation shall include and be limited to the following:
top step salary, maximum education incentives, maximum POST Certificates, uniform allowance, maximum longevity, employee contribution to the Public Employees Retirement System paid on behalf of employee by employer, and employer contribution towards family medical, dental and vision insurance.

1.5 Base Rate of Pay

1.5.1 Base rate of pay is defined as the straight time (hourly) rate of pay, excluding premiums and incentives.

1.6 Regular Rate of Pay

1.6.1 Regular rate of pay is defined as the rate of pay paid to an employee which includes:
longevity pay, FTO pay, corporal pay, bilingual pay, holiday in-lieu pay, POST and

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Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2025 – June 30, 2026
6 education incentives, medical in-lieu pay, and any other premium pay as required by the Fair Labor Standards Act (FLSA).

ARTICLE II – COMPENSATION

2.1 Salary

2.1.1 All classifications shall receive the following salary increases:

• Effective July 1, 2025, three percent (3%) salary increase. • Effective January 1, 2026, if the City’s Bradley Burns sales tax revenues received for fiscal year 2024/2025 are more than $16.6 million, then all classifications would receive a one percent (1%) salary increase.

2.1.2 Senior Police Records Specialist shall be benchmarked ten percent ( 10%) above Police Records Specialist.

2.1.3 During the la st pay period of this agreement, each employee will receive a one- time, non-persable lump sum payment equal to two percent (2%) of their annual base salary.

2.2 Uniform Allowance

2.2.1 New Police Officers shall receive one set of Level IIIA soft body armor upon hire.

The City will replace soft body armor within six (6) months prior to the expiration of the manufacturer’s warranty.

2.2.2 The City shall provide each newly hired Police Officer, Community Service Officer and Police Records Specialist with a set of uniforms consisting of:

1. One Long Sleeve Shirt

2. Two Short Sleeve Shirts

3. Two Uniform Trousers

4. One Winter Jacket

5. One Pants Belt

6. Eight Shoulder Patches

7. Baseball Cap (Police Officers Only)

8. Beanie (Police Officers Only)

9. Raincoat (Police Officers Only)

10. One Pink Polo Shirt (Police Records Specialist Series Only)

11. Two Pink Uniform Patches (Police Officers and Community Services Officers Only)

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Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2025 – June 30, 2026
7 In the event the City of Woodland mandates a uniform change the employees shall have eighteen (18) months to transition to the new uniforms. If the City requires the transition to be completed in less than eighteen (18) months, the City will incur the costs.

If the Chief or Police approves the Association’s request for a uniform change, the change shall be implemented over six (6) months.

2.3 Personal Property

2.3.1 Personal property which is destroyed or damaged in the course of employment shall be repaired or replaced by the City of Woodland.

2.3.2 Personal property are those items necessary during job -related activities. Items include uniforms, eyewear, false teeth, cell phones, and watches.

2.3.3 Personal property shall not include those items not required for job related activities. Items not included are necklaces or chains, earrings, bracelets, and other jewelry.

2.3.4 The total payable claims for non–prescription glasses shall be $100.00 and $175.00 for prescription glasses per occurrence. The total payable claims for watches shall be $50.00 per occurrence.

2.3.5 Personal property claims must have a police report or memo to the Chief of Police attached to the claim identifying loss or damage in the course of a law enforcement action.

2.4 City Equipment and Clothing Return

2.4.1 City furnished equipment remains in the ownership of the City and must be returned when employee leaves employment.

2.4.2 Safety Equipment Issued

The City shall provide each police officer the below listed safety equipment to use in the performance of their duties:

1. Handgun and ammunition

2. Handgun holster

3. Three handgun magazines and magazine holder

4. Taser and Taser holster

5. Sam Browne Belt and four keepers

6. Handcuffs and handcuff case

7. Radio and radio holder

8. Riot baton and baton holder

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Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2025 – June 30, 2026
8 9. ASP and ASP holder

10. Pepper spray and pepper spray holder

11. Flashlight (rechargeable) and flashlight holder

12. Body armor (Level III A)

13. Riot helmet

14. Gas Mask and carrier

2.4.3 Disposition of Service Weapon

Upon a disability or service retirement each sworn employee shall be given the opportunity to purchase their issued service weapon without magazines, as long as they have a minimum of ten (10) years of service with the City. The purchase price of the service weapon shall be based on the following number or years of service to the City.

Years of Service Cost of Weapon
10 $100.00
15 $ 50.00
20 or more $ 1.00

Purchasing the service weapon at the time of retirement may be denied for a psychological or stress related disability retirement.

The employee shall pay all transfer fees changing ownership from the City to the employee.

2.5 Call-Back Pay

2.5.1 Employees called back to duty or required to appear in court shall be compensated at one and one-half (1-1/2) times their regular rate of pay for four (4) hours or the number of hours actually spent on duty or in court, whichever is greater.

2.5.2 Call-back minimum compensation shall not be provided to employees who are called back to correct incomplete or substandard work. Employees will not be called back to correct faulty work if the correction can reasonably await the start of the employee's next reg ularly scheduled shift. If an employee is called back to correct incomplete or substandard work, overtime shall be paid for actual time spent.

2.6 Departmental Meetings and Training

2.6.1 Employees on their day off who are required to attend a meeting or training, will be compensated at the rate of one and one-half (1-1/2) times their regular rate for a minimum of four (4) hours.

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Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2025 – June 30, 2026
9 2.6.2 When an employee is required to attend a scheduled meeting on a regularly scheduled duty day and there is less than eight hours between the time an officer went off duty and their next regularly scheduled shift, compensation will be at the rate of one and one half (1 -1/2) times their regular rate for a minimum of four (4) hours.

2.6.3 A required scheduled meeting requires personal notification to the employee at least forty-eight (48) hours prior to the meeting time.

2.6.4 Employees required to attend a scheduled meeting on a regularly scheduled duty day where the time of occurrence is contiguous with the beginning or ending of the employee's shift, will be compensated at the rate of one and one-half (1-1/2) times their regular rate for the actual time spent in attendance.

2.6.5 Contiguous means connected to the employee's regular duty schedule, or if the meeting or duty day were continued, it would have been contiguous to the employee's regular duty schedule and would be less than four (4) hours.

2.6.6 Employees required to attend a scheduled meeting on a regularly scheduled duty day where there has been more than eight (8) hours between the conclusion of their last duty shift and the scheduled meeting, shall be compensated at the rate of one and one half (1-1/2) times their regular rate of pay for a minimum of four (4) hours.

However, in no event will an officer be compensated for more than would result if the meeting or assignment were scheduled in a way as to be contiguous with the officer's regu larly scheduled shift. (Example: If an officer was off duty at 12 midnight and was required to attend a meeting at 1:00 p.m. which lasted until 2:00 p.m., and who was scheduled to return to work at 3:00 p.m., the maximum compensation allowable would be two (2) hours at one and one-half (1-1/2) times.)

2.6.7 If an employee volunteers for a committee assignment, and the particular committee is scheduled to meet on the officer's day off, the officer may attend the committee meeting and be compensated at one and one -half (1 -1/2) times their regular rate for the actual time in attendance at the meeting.

2.7 Overtime Pay

2.7.1 Employees who work in excess of their regularly scheduled shift or forty (40) hours per workweek shall be compensated at a rate of one and one-half (1-1/2) times their regular rate of pay. All p aid time shall count as time worked for purpose of calculating overtime.

2.7.2 The Department shall not cancel overtime without at least forty -eight (48) hours prior notice. If the Department cancels overtime with less than forty-eight ( 48) hours’ notice, on a n employee’s regularly scheduled day off, the City shall pay the employee one hundred and forty dollars ($140.00) for the cancellation. Only one occurrence can be claimed for any one day off.

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Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2025 – June 30, 2026
10 If the overtime is cancelled with less than forty-eight (48) hours’ notice and the overtime was on a regularly scheduled shift, the employee shall be paid at the rate of eighty dollars ($80.00.00) per occurrence. Only one occurrence can be claimed per day. Over time assigned contiguous to the current shift and cancelled during the same shift shall not result in cancellation pay.

2.7.3 Overtime may be taken in cash or in the form of Compensatory Time Off (CTO).

CTO time off shall be earned at the rate of time and one half to a maximum accrual of eighty (80) hours. Employees may elect to accrue CTO or be paid in cash.

2.8 Compensatory Time Usage

2.8.1 CTO requests shall be approved up to one (1) below minimum staffing. Any CTO requests which would cause the affected shift to be two (2) or more below minimum staffing would have to be backfilled by the employee before approved.

2.8.2 Requests for CTO must be made no earlier than fourteen (14) days in advance of the requested time off. In cases where overtime or additional staffing will be required to cover the absence, requests must be submitted no later than five (5) days in advance o f the requested CTO. The Chief of Police or designee will respond within seventy-two (72) hours of having received the CTO request.

2.8.3 Once CTO is approved, authorization cannot be rescinded, except in the case of an emergency.

2.9 Court Appearance

2.9.1 If canceled or continued to another day or another time, the Court Liaison, the District Attorney, or Department representative will notify the employee by phone or text. If the employee is not canceled, the employee is required to make the appearance as directed on the subpoena.

For the morning calendar, the employee must be notified by 5:00 p.m. the prior day for a 9:00 a.m. appearance. For hearings scheduled in the afternoon, the employee must be notified by 12:00 p.m. Afternoon cancellations and continuances will be made by 12:00 p.m.

2.9.2 The Court Liaison Unit is required to maintain accurate records of all subpoenas issued. These records include subpoenas canceled and continued. These records are presumed to be accurate based on the track record of the Court Liaison Unit. The Court Liaison Unit will forward a copy of their subpoena records weekly to the Day Shift Patrol Lieutenant or other designated person. These records will be used to verify claims for compensation for all court appearances. Employees who dispute Court Liaison records m ay rebut the presumption with proper proof to the Patrol Lieutenant. The Patrol Lieutenants findings are final.

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Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2025 – June 30, 2026
11 2.9.3 If an employee makes an appearance for a case which has been canceled or continued and the message was delivered by the Court Liaison, the District Attorney or the Department representative to the employees’ voice mailbox in the time frames described above, there is no compensation for that appearance.

2.9.4 If the subpoena was canceled with less than 48 hours’ notice and the subpoena was issued for a regularly scheduled day off, compensation shall be paid at the rate of one hundred forty dollars ($140.00) per occurrence. Only one occurrence can be claimed for any one day off.

2.9.5 If the subpoena was canceled on a duty day, but the employee was not on duty at the time of cancellation, compensation shall be paid at the rate of eighty dollars ($80.00) per occurrence. Only one occurrence can be claimed per day.

2.10 On-Call Pay

2.10.1 Employees shall be available, as designated by a written schedule approved by the Chief of Police, or his designee, for emergency call -out on weekends, holidays, days off or other off duty hours. Claims for stand -by compensation shall be made only when an employee has been assigned to on-call.

2.10.2 Employees shall be paid five dollars ($5.00) per hour for any hours assigned to on- call. During the time officers are being compensated for emergency call -back, on- call will not apply. On-Call duty requires that the officer:
a. Be ready to respond to calls for service;
b. Be reachable by telephone, or vehicle radio;
c. Remain a reasonable distance60minutes driving time) from the City; and,
d. Refrain from activities, which might impair the ability of the officer to perform the assigned duties.

2.11 Longevity Pay

2.11.1 Longevity Pay shall be earned as follows:

a. Employees with ten (10) years completed service will receive an additional two and half percent (2.5%) of base pay as a retention incentive
b. Employees with fifteen (15) years completed service will receive an additional five percent (5%) of base pay as a retention incentive c. Employees with twenty (20) years of completed service will receive an additional seven and one -half percent (7.5%) of base pay as a retention incentive
d. Pay increases are not cumulative

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Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2025 – June 30, 2026
12 ARTICLE III - SPECIAL ASSIGNMENTS

3.1 Field Training Officer

3.1.1 Employees in the assignment of Field Training Officer (FTO) pursuant to Police Department policy shall receive an additional seven and one-half percent (7.5%) of base rate of pay for the hours when they are assigned a trainee and/or performing FTO duties.

3.1.2 Employees designated as Field Community Services Officer who are assigned to training duties by the Chief of Police or designee shall receive an additional seven and one-half percent (7.5%) of their base pay for the hours when they are assigned a trainee and/or performing training duties.

3.1.3 Employees assigned as Field Training Officers shall not be assigned a trainee for training purposes in excess of one hundred twenty (120) consecutive days. In determining the one hundred twenty (120) consecutive days, interruptions of seven (7) or less days, including excused absences by the trainee, shall be included in the total calculation of days.

3.1.4 A one hundred twenty (120) consecutive day period shall be followed by a minimum of thirty (30) consecutive days without a trainee. During this time, a Training Officer may be assigned to other Field Training Officer administrative functions.

3.1.5 The Chief of Police may declare that exigent circumstances exist and may override the one hundred twenty (120) day maximum training limitation in order to avoid leaving a trainee without a trainer. It would be the Department's intent to take reasonable steps to insure any such declarations are the exception, rather than th e rule.

3.2 Corporal

3.2.1 The Chief of Police may assign officers to the position of Corporal for which they will be compensated an additional five percent (5%) of base rate of pay for the duration of the assignment.

3.3 Canine Officer

3.3.1 Employees assigned to work as Canine Officers shall receive additional compensation at the rate of three and one-half (3.5) additional hours of overtime pay per week. This pay is recognition of the additional hours required of employees assigned to care for a City dog. City and Association mutually agree that the additional three and one-half (3.5) hours pay does represent reasonable compensation for the additional task required. No employee shall work more than three and one-half (3.5) hours in performing Canine Off icer duties without the express direction of their supervisor.

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Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2025 – June 30, 2026
13 3.4 Bilingual Pay

3.4.1 The City shall maintain the existing bilingual policy. Employees who are bilingual shall receive two hundred ($200.00 dollars) dollars per month. City will explore the addition of other languages as appropriate, including sign language.

3.5 Shift Differential

3.5.1 All employees who a re regularly assigned to work the swing shift shall receive a shift differential in the amount of an additional two percent (2%) of their base rate of pay for all regularly scheduled hours worked on the swing shift.

All employees who are regularly assigned to work the graveyard shift shall receive a shift differential in the amount of an additional three percent (3%) of their base rate of pay for all regularly scheduled hours worked on the graveyard shift.

All employees who are assigned to the patrol cover shift shall receive the graveyard shift differential in the amount of an additional three percent (3%) of their base rate of pay for all regularly scheduled hours worked on the patrol cover shift.

3.6 Senior Motor Officer and Senior Detective

3.6.1 Employees assigned to Senior Motor Officer or Senior Detective positions will be compensated an additional five percent (5%) of base rate of pay for the duration of the assignment.

ARTICLE IV - EDUCATIONAL INCENTIVE

4.1 POST Certificates

4.1.1 Employees shall receive an additional two and one-half percent (2.5%) of base rate of pay for holding a POST Intermediate certificate.

4.1.2 Employees shall receive an additional four percent (4%) of base rate of pay for holding a POST Advanced certificate.

4.1.3 Employees shall receive an additional two and one-half percent (2.5%) of base rate of pay for having a bachelor’s degree.

4.1.4 Upon completion of any course required for any of the certifications or degrees listed under this section, the employee will be eligible for the related incentive payment. Retroactive payment will be limited to 120 days.

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Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2025 – June 30, 2026
14 4.2 Training and Travel Expenses

4.2.1 Employees in training, will convert the time spent in training, the travel time to and from the training and any additional hours required by the training to replace their normal duty hours. If the employee is required to produce any other work not related to the training while away on training the employee shall be paid for that work at one and one half (1 1/2) times their regular rate of pay for the time actually worked. This will be agreed upon by the division commander and the employee prior to the training leave.

4.2.2 At the discretion of the department, the employee shall be given their normal days off either before or after the training period to total the normal number of days off in that month's work cycle.

4.2.3 The City will determine the mode of transportation that will be used by the employee attending the out-of-town training. This mode may be by airplane, train, bus, taxi, ride -share, rental vehicle, City vehicle, or the employee's personal vehicle. If the employee drives their personal vehicle, the employee will be paid for the actual mileage driven by the employee to the lodging, and/or the training facility. If the employee stays overnight at a lodging facility, the employee will be paid mileage to and from the lodging facility and the training facility, each day. The rate of pay will be as determined by the City. No other transportation costs will be paid by the City. If the employee chooses to drive their own vehicle, they will be compensated in accordance with the Travel Policy up to a maximum of current air fare to the destination or on a per mile basis, whichever is less . If training is reimbursed by POST, employees may get the maximum rate for mileage by either POST or the City, whichever is greater.

Meals while away on training will be provided as agreed upon in the City's Travel and Travel Reimbursement Policy.

ARTICLE V - MEDICAL AND RELATED BENEFITS

5.1 Medical Insurance

5.1.1 The City shall make available to all employees, the CalPERS medical insurance program. Employees shall have the option of enrolling in any of the plans provided by CalPERS.

Effective
Employee
Only
Employee
Plus One Family

January 1, 2025 $1,046.74 $2,196.80 $2,808.66
January 1, 2026 $1,046.74 $2,196.80 $2,808.66

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Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2025 – June 30, 2026
15 5.1.2 The City shall contribute up to the following amounts towards employee medical insurance coverage and cafeteria plan benefit:

Medical
Benefit
Cafeteria Plan
Benefit
Total
Benefit
Employee only Note 1 Note 2 Note 3
Employee plus one Note 1 Note 2 Note 3
Employee plus family Note 1 Note 2 Note 3

Note 1: The Medical Benefit will be equal to the minimum established annually by CalPERS.

Note 2: Cafeteria Plan Benefit will be equal to the difference between the Medical Benefit and the Total Benefit.

Note 3: Effective January 1, 2025, the Total Benefit shall be $1,046.74 for Employee Only, $2,196.80 for Employee Plus One, and $ 2,808.66 for Family. These amounts will remain unchanged for January 2026. The annual Total Benefit is as shown in the table above. Employees who purchase medical through the City are not entitled to cash-back.

Note 4: Employees hired before July 1, 2006, who qualify for the “employee” only tier shall receive a total benefit equal to the “employee plus one” tier.

5.1.3 If the CalPERS PORAC rate increase by more than ten percent (10%) in any given year, the City shall increase “Note 3” by fifty percent (50%) of the amount over the ten percent (10%) increase. (This provision will not be applicable for calendar year 2026.)

5.1.4 Employees who provide proof of dual coverage under CalPERS or other qualified medical insurance program may decline to accept medical coverage and receive medical in lieu. Employees who received medical in lieu of $565 per month as of July 1, 2017, shall c ontinue to receive $565 per month; all other employees shall be eligible for medical in lieu of $405 per month.

5.1.5 Retirees who qualify for Medicare who enroll in CalPERS medical insurance must enroll in a CalPERS supplemental medical Plan.

5.2 Medical Insurance Upon Retirement

5.2.1 Employees who retire from the City may be eligible for Medical Insurance in accordance with the CalPERS Medical Plan.

5.2.2 For employees who were hired before July 1, 2006, with five (5) or more years of continuous City service who either retire and are eligible to receive benefits under the City's PERS plan or retire for disability under PERS shall be eligible for

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Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2025 – June 30, 2026
16 continued health and life insurance coverage subject to the following terms and conditions:

5.2.2.1 Employees 50 years old or older who separate from City service but postpone application to receive PERS retirement benefits must pay the premiums for any continued insurance coverage until the application for benefits is approved;

5.2.2.2 Insurance benefits levels to retirees will be equal to the schedule reflected above.

Retirees who were hired before July 1, 2006, will receive a benefit equal to the “Total Benefit” reflected in Note 3.

5.2.2.2.1 Retirees who were hired prior to July 1, 2006 , have a vested right to receive full medical insurance benefits in retirement equal to the total medical benefit provided to active employees. In the immediate case, such retirees shall receive the combined value of the medical benefit and the cafeteria plan benefit to equal the total benefit. In future cases, should the City again restructure its health care benefits, such retirees shall continue to receive the full value provided to active employees for health benefits irrespective of how they may subsequently be structured.

5.2.2.3 Life Insurance will be continued with the same benefit level and conditions as active employees except as adjusted according to the schedule outlined in the City's "Life Insurance Outline of Benefits" or in any modifications or other plans that replace the current plan;

5.2.2.4 Health Insurance coverage will be coordinated with Medicare when retirees become eligible.

5.2.3 Employees who were hired on or after July 1, 2006, will receive medical insurance benefits in retirement as follows:

5.2.3.1 Insurance benefits levels to retirees who were hired after July 1, 2006, will receive a benefit equal only to the “Medical Benefit” reflected in Note 1.

5.2.3.2 Retirement Health Savings Plan. The City of Woodland has established a program in which employees participate to save, on a tax-deferred basis, money to help pay the cost of healthcare once an individual retires. The Retirement Health Savings Plan (RHSP) may be used for medical, dental and vision care as well as other healthcare expenses.

5.2.3.2.1 For employees hired on or after July 1, 2006, participation in the City’s RHSP is mandatory.

5.2.3.2.2 Contributions: The City shall contribute one-hundred dollars ($100.00) per month to the employee’s RHSP account; likewise, the employee shall contribute fifty dollars ($50.00) per month to their RHSP account. These contributions shall start after an employee has successfully completed their initial probationary perio d. However, upon successful completion of probation, the City shall contribute a lump sum of one-hundred dollars ($100.00) per month for each month served in the employee’s initial probation.

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Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2025 – June 30, 2026
17 5.2.3.2.3 Initial Probationary Period. During an employee’s initial probationary period with the City, neither the employee nor the City shall contribute to the employee’s RHSP account. The initial probationary period is that probationary period wh en an employee is first hired. A probationary period is also in effect when an individual changes classification or is promoted to a higher classification; City and employee contributions to RHSP accounts will continue during such promotional probationary periods.

5.2.3.2.4 Conversion of Sick Leave. Once an employee has accrued 500 hours of sick leave, the City shall convert 50% of additional sick leave earned to a cash contribution to an employee’s RHSP account. This results in all sick leave earned above 500 hours being changed to 5 hours per month (versus 10 hours) with the value of 5 hours of salary being contributed to the employee’s RHSP account.

5.3 Sick Leave

5.3.1 Sick Leave Accumulation

Employees earn and accumulate sick leave at the rate of ten (10) hours per month.

An employee continues to earn sick leave while on any paid leave. There shall be no limit to the amount of sick leave credit an employee may accrue.

5.3.2 Use of Sick Leave

5.3.3 An employee eligible for sick leave is granted such leave for the following reasons:
• Non-service-related illness or injury to the employee or physical or mental incapacity of the employee due to non-service-related illness or injury. • Medical, dental office or hospital visits for examination, diagnosis, or treatment.
• Up to 48 hours sick leave off with pay may be granted in the event of illness or disability or birth or adoption of a child of the employee's immediate family.

5.4 Dental Insurance

5.4.1 The City will maintain the Delta Dental insurance program.

5.5 Vision/Optical

5.5.1 The City agrees to provide vision insurance to employees with a fifteen -dollar ($15.00) deductible.

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Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2025 – June 30, 2026
18 5.6 Life Insurance

5.6.1 The City agrees to provide life insurance to employees with minimum benefit payable of fifty thousand dollars ($50,000).

5.7 Flexible Spending Account

5.7.1 The City agrees to maintain in effect a qualified plan under Internal Revenue Code Section 125 for using standby -taxed dollars for payment of child care expenses, dependent care expenses, as well as health, dental or other related qualifying expenses.

5.8 Use of Tobacco Products

5.8.1 Employees hired after July 1, 2006 , shall refrain from the use of all tobacco products during the term of their employment with the City. This section also applies to smokeless tobacco products.

ARTICLE VI - LEAVES

6.1 Holidays

6.1.1 Employees will receive 8.3 hours per month of vacation leave in lieu of holiday time off. The use and limitations of this additional leave is subject to the same rules and regulations pertaining to vacation leave.

6.1.2 If during the term of this Agreement the City Council officially recognizes any new dates as City holidays the City shall increase the vacation leave totals of each represented employee by a corresponding number of hours.

6.2 Vacation

6.2.1 Employees who have sufficient accrued vacation shall have the option of receiving pay in lieu of time off for two (2) weeks of the accrued time, provided that they are taking at least one (1) consecutive week of vacation time off. Payment will be made at the straight time rate. No employee may buy -out more than two (2) weeks of vacation per fiscal year.

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Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2025 – June 30, 2026
19 6.3 Vacation Accrual

6.3.1 Vacation accrual for employees shall be as follows:

Years of Service Earned per Month
0 to 3 years 6.7 hours
4 to 5 years 8.7 hours
6 to 10 years 10 hours
11 to 15 years 12 hours
16 and over 14 hours

6.4 Vacation Accumulation

6.4.1 Employees with less than ten (10) years of service may carry a vacation leave balance of no more than three hundred twenty (320) hours past January 1 of each year. Employees with ten (10) years of service or more may carry a vacation leave balance of no more than three hundred eighty -four (384) hours past January 1 of each year.

6.4.2 Vacation schedules shall be established with primary consideration for the needs of the City, but with as much regard as possible for the wishes of the employee. Leave may be taken only after it has been earned.

6.5 Sick Leave

6.5.1 No lump sum payment shall be made for sick leave upon retirement, resignation, or discharge from employment with the City. Upon service retirement, however, accumulated sick leave shall be added to the length of time served for purposes of determining reti rement benefits and shall include sick leave which accumulates during leave for non-service illness or injury.

6.6 Other Leave

6.6.1 All other leave is provided for in the Personnel Rules and Regulations.

6.7 Bereavement Leave

6.7.1 In the event of a death in the employee’s immediate family, an employee may be granted time off charged to sick leave not to exceed five (5) working days.

6.8 Catastrophic Leave Bank

6.8.1 Employees may donate vacation, CTO or holiday leave to Catastrophic Leave Bank. Employees may receive donated time when:

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Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2025 – June 30, 2026
20 a. The receiving employee faces financial hardship due to injury or prolonged illness, or due to the injury and/or prolonged illness of the employee’s spouse or member of their immediate family; and b. The receiving employee has exhausted all leaves.

6.8.2 The transfer of vacation, CTO, or holiday leave credits must be made in one (1) hour increments or more. Employees who choose to donate must complete and sign the Donation of Vacation Leave and/or Administrative Time off to Employee Form.

Donations are irrevocable.

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Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2025 – June 30, 2026
21 ARTICLE VII - WORK HOURS

7.1 Sworn Schedule

7.1.1 Sworn employees shall work the 4/10 work schedule consisting of four (4) consecutive days of ten (10) hours per day. All days off shall be consecutive.

7.1.2 Shift schedules, including starting and stopping times will be designated by the Chief of Police or designee. Employees may be transferred to another shift with seventy-two (72) hours’ notice.

7.1.3 Paid leaves shall accrue at the current hourly rate. Time off shall be changed based upon the hours missed, i.e., one day equals ten (10) hours.

7.2 Non-Sworn 4/10 Work Schedule

7.2.1 CSOs assigned to Patrol and Investigations shall work the 4/10 work schedule consisting of four (4) consecutive days of ten (10) hours per day. All days off shall be consecutive.

7.2.2 Shift schedules, including starting and stopping times will be designated by the Chief of Police or designee. Employees may be transferred to another shift with seventy-two (72) hours’ notice.

7.2.3 Paid leaves shall accrue at the current hourly rate. Time off shall be changed based upon the hours missed, i.e., one day equals ten (10) hours.

7.3 Non-Sworn 9/80 Work Schedule

7.3.1 Non-Sworn employees shall work the 9/80 work schedule consisting of forty hours each week, each week consists of four (4) days of nine (9) hours per day and one (1) eight (8) hour day which shall be split between work weeks at 4 hours for each work week. All days off shall be consecutive.

7.3.2 Shift schedules, including starting and stopping times will be designated by the Chief of Police or designee. Employees may be transferred to another shift with seventy-two (72) hours’ notice.

7.3.3 Paid leaves shall accrue at the current hourly rate.

7.4 Lunch Periods

7.4.1 Sworn employees shall receive a paid lunch period.

7.4.2 CSOs assigned to patrol shall receive a paid lunch period.

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Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2025 – June 30, 2026
22 7.4.3 When the Police Department building is staffed 24 hours a day, seven days a week, non-sworn employees shall receive a paid thirty (30) minute lunch break. In the event the building’s standard operating hours are less than 24/7, n on-sworn employees shall receive an unpaid thirty (30) minute lunch period. Employees must have supervisor approval to work through their lunch period.

7.5 Alternate Work Schedules

7.5.1 In addition to the 4/10 or 9/80 work schedules , the Chief of Police may establish alternate work schedules.

7.5.2 For purposes of this section, alternat e work schedules shall include, but not be limited to:

7.5.2.1 Alternate Work Week - A biweekly work schedule consisting of eighty (80) hours of work in no fewer than eight (8) workdays, and with no more than ten (10) hours scheduled on any work day.

7.5.2.2 Flex Time Schedule - A weekly work schedule consisting of forty (40) work hours during five (5) workdays at other than traditionally scheduled hours for the assigned shift.

7.5.2.3 Other schedules approved by the Chief of Police.

7.5.2.4 Alternate work schedules may be discontinued by the Chief of Police at any time if it is determined that such schedules inhibit the efficiency or maintenance of City operations and/or services. At the request of affected employees, the Chief of Police shall meet and confer over the discontinuance of an alternate work schedule prior to terminating the schedule.

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Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2025 – June 30, 2026
23 ARTICLE VIII - LIGHT/LIMITED DUTY

8.1 Light/Limited Duty

8.1.1 When due to injury or illness, whether or not the injury or illness is work related, an employee is unable to perform their usual duties, the employee may work in a light/limited duty capacity if the department determines such work is available.

8.1.2 An employee may work light/limited duty only upon authorization of the employee's attending physician or a properly appointed City physician, and only to the extent that the employee's illness or injury is not further aggravated by working in this capacity nor is a hazard created for other employees.

8.1.3 If light/limited duty is available, and the employee is cleared by an attending physician, or a properly appointed City physician to perform such work, the employee shall accept light/limited duty. Every reasonable effort will be made to allow the employee to work light/limited duty on the same shift to which they are assigned for up to a period of one (1) week. Following the one (1) week period, light/limited duty assignments will be made in accordance with the best interests of the department.

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Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2025 – June 30, 2026
24 ARTICLE IX - PERS RETIREMENT

9.1 PERS Retirement

9.1.1 The City will continue its participation in the Public Employee's Retirement System (CALPERS).

9.1.2 Tier-1 Police Safety Members.

9.1.2.1 Police Safety Members hired on or before June l, 2012, shall receive the 3% @ 50 formula. highest twelve (12) months for final compensation determination, the Fourth Level of the 1959 Survivor's Benefit, Unused Sick Leave Option and Military Service Credit as Public Service.

9.1.2.2 These Police Safety Members shall pay the employees share of nine percent (9 %) plus four point eight-eight-seven percent (4.887%) of the employer contribution via PERS contract amendment and another three (3%) percent of the employer share for a total of sixteen point eight-eight-seven percent (16.887%), on a pre-tax basis.

9.1.3 Tier-2 Police Safety Members.

9.1.3.1 Police Safety Members hired after June 1, 2012, and before January 1, 2013 or Classic members as defined by CalPERS, shall receive the 3% @ 55 formula, highest thirty -six (36) months for final compensation determination, the Fourth Level of the 1959 Survivor's Benefit, Unused Sick Leave Credit option and Military Service Credit as Public Service.

9.1.3.2 These Police Safety Members shall pay the employees share of nine percent (9 %) plus four point eight-eight-seven percent (4.887%) of the employer contribution via PERS contract amendment and another three (3%) percent of the employer share for a total of sixteen point eight-eight-seven percent (16.887%), on a pre-tax basis.

9.1.4 Tier-3 Police Safety PEPRA Members

9.1.4.1 New Police Safety Members, as defined by CalPERS, hired on or after January 1 , 2013, shall receive the 2.7% @ 57 formula, thirty -six (36) months for final compensation determination the Fourth Level of the 1959 Survivor's Benefit Unused Sick Leave Credit option and Military Service as Public Service.

9.1.4.2 These Police Safety Members will pay half the total normal cost as determined annually CalPERS on a pre-tax basis.

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Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2025 – June 30, 2026
25 9.2 Miscellaneous Members

9.2.1 The City will continue its participation in the California Public Employees' Retirement System (CalPERS).

9.2.2 Tier-1 Miscellaneous Members

9.2.2.1 Miscellaneous Members hired on or before December 5 , 2012, shall receive the

2.7% @ 55 formula the Fourth Level of the 1959 Survivor's Benefit, highest twelve (12) months for final compensation determination, Military Service Credit as Public Service and the Unused Sick Leave Credit option.

9.2.2.2 These Miscellaneous Members shall pay the employees share of eight percent (8%) plus six percent (6%) of the employer contribution via PERS contract amendment for a total of fourteen percent (14%), on a pre-tax basis

9.2.3 Tier-2 Miscellaneous Members

9.2.3 Miscellaneous Members hired after December 5, 2012, and before January 1, 2013 or Classic Members as defined by CalPERS shall receive the 2% @ 60 formula the Fourth Level of the 1959 Survivor's Benefit, highest thirty-six (36) months for final compensation determination Military Credit as Public Service, and the Unused Sick Leave Credit option.

9.2.3.2 These Miscellaneous Members shall pay the employees share of eight percent (8%) plus six percent (6%) of the employer contribution via PERS contract amendment for a total of fourteen percent (14%), on a pre-tax basis.

9.2.4 Tier-3 Miscellaneous PEPRA Members

9.2.4.1 New Miscellaneous Members as defined by CalPERS, hired on or after January l, 2013, shall receive the 2% @ 62 formula the Fourth Level of the 1959 Survivor's Benefit, highest thirty -six (36) months for final compensation determination, Military Service Credit as Public Service, and the Unused Sick Leave Credit option.

9.2.4.2 These Miscellaneous Members will pay half the total normal cost as determined by CalPERS on a pre-tax basis.

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Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2025 – June 30, 2026
26 ARTICLE X - EMPLOYMENT PROBATION

10.1 Probation

10.1.1 New and promoted employees shall serve a probationary period. The probationary period shall be considered the last portion of the selection process. Its purpose is to allow the City Manager or, under his/her direction, the Police Chief, to observe and appraise the conduct, performance, attitude, adaptability and job knowledge of new or promoted employees and to determine whether the employee is fully qualified for the position.

10.1.2 The probationary period for new (Sworn) employees shall be one (1) year following successful completion of Police Academy training. The probationary period for new (non-sworn) employees shall be one (1) year. Merit increases from initial hire step to the next step will occur after twelve (12) months on the basis of merit.

10.1.3 Any employee who has gained permanent status and thereafter accepts a promotion, may be rejected during the probationary period without cause. Said employee shall retain all other rights of a permanent employee in the classification held prior to promotion. Those rights can only be affected for cause. The probationary period for promoted employees shall be twelve (12) months.

10.1.4 The Police Chief may extend the probationary period in three (3) month increments not to exceed one (1) year if he feels additional time is necessary to adequately evaluate the employee.

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Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2025 – June 30, 2026
27 ARTICLE XI - MEMORANDUM OF UNDERSTANDING

11.1 No Discrimination

11.1.1 The City and Association both agree not to discriminate against any employee because of membership or non -membership in the Association or because of any activities or lack of activity on behalf of the Association. Association activities shall not interfere with the normal operation of the City. Neither the City nor the Association shall discriminate for or against any employee or applicant for employment on account of race, color, creed, sex, national origin, age, physical handicap, or mental handic ap which does not prevent an employee from meeting the minimum standards established.

11.2 Modification

11.2.1 There will be no alteration or modification of any provision contained in this Memorandum without the consent of all parties hereto.

11.3 Separability of Provisions

11.3.1 Should any section, clause or provision of this Memorandum be declared illegal by final judgment of a court of competent jurisdiction, such invalidation of such section, clause or provision shall not invalidate the remaining portions hereof, and such remaining portions shall remain in full force and effect for the duration of this Memorandum. In the event of such invalidation, the parties agree to meet and confer concerning substitute provisions for provisions rendered or declared illegal.

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Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2025 – June 30, 2026
28 ARTICLE XII - MANAGEMENT RIGHTS

12.1 Management Rights

12.1.1 Nothing contained in this Memorandum of Understanding shall be construed to waive or reduce any rights of the City, which include, but are not limited to the exclusive rights: to determine the mission of its constituent department, commissions and boards, set standards of service; to determine the procedures and standards of selection for employment; to direct its employees; to maintain the efficiency of governmental operations; to determine methods, means and personnel by which government operations are to be conducted; to take all necessary actions to carry out its mission in emergencies, including overtime; and to exercise complete control and discretion over the technology of performing the work. City rights also include the right to determine the procedures and standards of selection for promotion, to relieve employees from duty because of lack of work or other legitimate reasons, to take disciplinary action, and to determine the content of job classifications.

12.1.2 The exercise by the City of the rights in the above paragraph does not preclude employees or their recognized organizations from filing a grievance regarding the practical consequences that decisions on such matters may have on wages, hours or other terms and conditions of employment.

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Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2025 – June 30, 2026
29 ARTICLE XIII – AGENCY DUES DEDUCTION

13.1 Employees in Association

13.1.1 Following receipt of written certification from the Association that it has and maintains voluntary dues deduction authorization forms from members in the unit, the City shall make payroll deductions and transmit monthly to the Association dues in an amount to be determined by the Association and communicated to the City annually. Membership dues deductions shall be submitted to the Woodland POA at the end of each month.

The written certification from the Association for Association dues deductions shall remain in full force and effect, unless revoked by written notice to the Association.

Employee requests to cancel membership dues deductions must be directed to the Association. Upon written notification from the Association that an employee has canceled membership dues, the City shall cease, within thirty (30) calendar days, Association dues deductions from the employee's paycheck.

An employee's earnings must be sufficient after legal and required deductions are made to cover the amount of the dues authorized. If an employee is in a non -pay status for an entire pay period, no withholding will be made to cover the pay period from future earnings. Employees who are in a non-pay status during only part of a pay period, whose salary is not sufficient to cover the full amount of the dues authorized, no deduction shall be made. All other legal and required deductions (including healthcare deductions) have priority over Association’s dues. It shall be the sole responsibility of the Association to procure and enforce payroll deduction of dues.

Hold Harmless: The Association shall indemnify, defend, and hold harmless the City, its employees, and agents acting on its behalf from and against any and all losses, damages, costs, expenses, claims, demands, actions, suits, judgments and other forms of liability arising out of the application or enforcement of this Section.

In no event shall the City be required to pay from its own funds Union dues which the employee was obligated to pay but failed to pay regardless of the reasons.

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Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2025 – June 30, 2026
30 ARTICLE XIV – SEPARATION FROM SERVICE

14.1 Dismissal

An employee in the classified service may be dismissed by the Appointing Authority as provided for in the personnel rules. Whenever it is the intention of the Appointing Authority to dismiss an employee in the classified service, the Assistant City Manager shall be notified.

14.1.1 Non-Disciplinary Dismissal

14.1.1.1 Inability to Perform Job Functions/Fitness for Duty. An employee with a disability (including a disability related to use of alcohol or drugs) or other condition which render the employee unable to perform the essential functions of his or her job with reasonable accommodation.

14.1.2 Disciplinary Dismissal. Shall be as set forth in Personnel Rule 14.

14.2 Lay-Off

14.2.1 General Policy. An employee in the classified service may be laid -off because of either the abolishment of his or her position or a determination by the City that there is a shortage of work or funds. The City Council shall determine when and in what classifications lay-offs are to occur. The Personnel Officer shall be responsible for the implementation of a lay -off order of the City Council in accordance with the procedures described herein.

14.2.2 Scope and Order of Lay-off. Lay-offs shall occur in inverse order of seniority date (as defined in Personnel Rule 13.2.5) within a job classification in the following order of employee status:

a. provisional
b. temporary part-time
c. temporary full-time
d. probationary employee
e. regular classified part-time
f. regular classified full-time

The Personnel Officer shall make an effort to transfer an employee who is affected by a lay -off to a vacant position for which the Personnel Officer determines the employee is qualified.

14.2.3 Notice of Lay -Off to employee Organization . When lay -offs are to occur, the Personnel Officer shall notify the applicable employee organization whose member(s) would be affected at the time the employees are notified.

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Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2025 – June 30, 2026
31 14.2.4 Notice of Lay -Off to Employees . An employee to be laid -off shall be notified in writing of the impending action at least twenty (20) working days in advance of the effective date of the lay-off. The notice shall include the following information:

• Reason for lay-off
• Effective date of lay-off
• Employee rights as provided in these rules including all pertinent forms (e.g., LP-1, LP-2) and a copy of all Personnel Rules regarding the City’s lay-off procedure.

14.2.5 Seniority Date

The seniority date of an employee shall be based upon time in classification for regular City employment or, in cases where there has been a break in continuous employment (other than any authorized leave), the recalculated date of hire as specified in Personnel Rule 6.1.2. Periods of approved leaves of absence shall be credited as continuous service with the City.

14.2.6 Seniority List

When the City Council has determined that lay -offs shall occur, the Personnel Officer shall prepare a seniority list for employees in affected classifications. The list shall place the employee with the most recent seniority date first, the employee with the next most recent seniority date second, and so forth. A copy of the list shall be made available to the impacted employee(s) and their employee organization(s).

14.2.6.1 Same Seniority Date:

In cases of the same seniority date, employees will first be rated according to the extent of their other City of Woodland service not otherwise considered for seniority. If no other City of Woodland service helps determine seniority, and if no other departmental policies or procedures establish seniority, then seniority shall be determined by lottery. The lottery should be conducted at the time of hire; but in absence of such, the Personnel Officer shall conduct a lottery to determine seniority for individuals with the same seniority date.

14.2.7 Reinstatement Following Lay-Off

For a period of twelve (12) months from the date an employee is laid -off due to non-disciplinary reasons the name of the employee shall be placed on a reinstatement list for the job classification held by the employee at the time of the lay-off. The Personnel Officer may extend reinstatement lists for up to an additional twelve (12) months. The time period for reinstatement shall be thirty -six (36) months in cases of demotion in lieu of lay -off. Placement on the reinstatement list shall be in order of senio rity. Any vacancy occurring in a classification for which

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Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2025 – June 30, 2026
32 such a list has been developed shall be filled by the most senior person on the list provided that the following conditions are met:

a. the most senior person listed is still qualified for the classification; and
b. the most senior person listed is available and accepts the reinstatement offer; and
c. the City is not prohibited by law or court ruling from making the reinstatement on this basis.

A regular classified employee who has been laid -off may request that his or her name be placed on the reinstatement list for:

a. a lower class in his or her current job series, or
b. classification(s) held by the employee provided the employee meets the classification’s current qualifications.

Such requests shall be made to the Personnel Officer within ten (10) working days of the employee’s date of lay-off, using form LP-1 and shall be made in the manner specified by the Personnel Officer.

14.2.8 Removal of Names from Reinstatement Lists

The Personnel Officer may remove an employee’s name from a reinstatement list if any of the following occur:

a. the individual indicates that he or she will be unable to return to employment with the City during the life of the list; or b. the individual cannot be reached after reasonable efforts have been made to do so; or
c. the individual refuses three (3) reinstatement offers.

14.2.9 Rights and Responsibilities

In addition to others identified herein, employees affected by these procedures shall have the following rights:

Through prior arrangement with their immediate supervisor an employee who has been notified of their impending lay -off shall be granted reasonable time off without loss of pay to participate in a prescheduled interview or test for other employment. Additionally, through prior arrangement with their immediate supervisor, an employee may also use accrued vacation leave time to seek and apply for other employment.

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Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2025 – June 30, 2026
33 14.2.10 Accrued Leave and COBRA Rights

An employee who has been laid -off shall be paid in full for their unused accrued vacation leave and unused compensation time on the effective date of the lay -off.

An employee who has been laid -off may elect to continue health insurance coverage through the City of Woodland in accordance with COBRA regulations.

14.2.11 Employee Displacement

An employee who receives a notice of lay -off may displace either: an employee holding a lower classification in the laid -off employee’s current series or an employee in a position previously held permanently in the City by the laid -off employee provided the employee:

a. has more City seniority than the employee to be displaced. Seniority shall be defined as time in classification plus time in higher classifications;
b. is willing to accept the reduced level of compensation, if any; c. can meet the qualifications in effect on the date of the lay-off for the other classification;
d. requests displacement action within ten (10) days after receipt of the notification of lay-off using form LP-2, in the manner prescribed by the Personnel Officer.

14.2.12 Employee Reinstatement

When an individual is reinstated he or she shall be entitled to:

a. retain his or her seniority date with an adjustment for the period of lay-off. The employee shall not accrue employment seniority while on a reinstatement list.
b. accrue vacation leave currently in effect based on the recalculated hire date.
c. have any unused sick leave reinstated.
d. retain the same salary range and step they held at the time of the lay- off (if the individual is reinstated into the job classification from which he or she was laid-off).
e. be assigned to the salary range of the new classification in the step closest to the salary he or she earned at the time of the lay -off (for individuals reinstated into a job classification other than the classification from which they were laid-off).

14.2.13 Probationary Period During Lay-offs

An individual reinstated into the classification from which he or she was laid -off while still a probationary employee shall complete, upon return to the job, the

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Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2025 – June 30, 2026
34 remaining portion of their probationary period, if any, in effect at the time of the lay-off. Similarly, reinstated employees shall complete the appropriate work time necessary to attain a higher vacation leave accrual rate or to become eligible for a salary step increase, if such changes are possible.

14.2.14 Appeals

An employee may appeal actions taken or interpretations made pursuant to the procedures described in this Rule as provided in Personnel Rule 14.7.

Determinations by the City Council relative to when and in what classifications lay- offs are to occur shall not be matters subject to the appeal procedures.

14.3 Interpretation

In applying this layoff procedure to employees, the City shall:

a. Utilize a 24-month reinstatement period.
b. Allow individuals removed from a reinstatement list to be reinstated if there was valid reason(s) for the City being unable to contact them. c. Break seniority ties by lottery.

14.4 Mediation

Prior to the submittal of a disciplinary appeal to the Personnel Board pursuant to Personnel Rule 14, either the City or appellant may request the matter be submitted to mediation. Upon such request, time limits shall be stayed pending completion of the mediation process. The State Mediation and Conciliation service shall be contacted to assign a mediator. The mediator shal l, in a confidential process, attempt to help the City and appellant reach a mutually acceptable resolution. If no resolution is reached the appeal process shall continue as outlined in the Personnel Rules without reference to the mediation process or discussions

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Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2025 – June 30, 2026
35 ARTICLE XV – ASSOCIATION TIME BANK

15.1 Association Time Bank

15.1.1 Association members shall donate three (3) hours of their vacation time, from the first pay period of each year to the Association Time Bank.

Additionally, the City shall deposit two hundred ( 200) hours annually on July 1 , into the Association Time Bank.

15.1.2 Requests to use time from the bank must have prior approval from the President of the Association and made reasonably in advance . Approval will be subject to the operational necessity of the department.

15.1.3 Time may be used for:
a. Bargaining preparation.
b. Association meetings.
c. Association training/conferences.

ARTICLE XVI OTHER COMPENSABLE ITEMS

16.1 Other Compensable Items Not Set Forth Herein

16.1.1 Other items not set forth herein which are compensable as terms and conditions of employment of the employees covered by this Resolution shall continue to be compensated by the City of Woodland at the rate applicable on July 1, 2017, unless determined otherwise by the Woodland City Council in Accordance with law or required otherwise by law.

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Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2025 – June 30, 2026
36 PASSED AND ADOPTED by the City Council this 1st day of July, 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

______________________
Richard Lansburgh, Mayor

ATTEST:

Sarah Lansburgh, Woodland City Clerk

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Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2025 – June 30, 2026
37 Exhibit A – Salary Schedule
Woodland Police Officers’ Association
Effective July 1, 2025
3% Salary Increase

CLASSIFICATION A STEP B STEP C STEP D STEP E STEP F STEP G STEP Community Services Officer $4,775.77 $5,014.57 $5,265.29 $5,528.56 $5,804.99 $6,095.23 Crime Prevention Specialist $4,775.77 $5,014.57 $5,265.29 $5,528.56 $5,804.99 $6,095.23 Police Officer $7,255.48 $7,618.26 $7,999.18 $8,399.14 $8,819.09 $9,260.44 $9,723.05 Police Records Specialist $4,238.93 $4,450.88 $4,673.42 $4,907.10 $5,152.45 Senior Police Records Specialist $4,662.81 $4,895.95 $5,140.75 $5,397.79 $5,667.68

Effective January 1, 2026
1% Salary Increase*

CLASSIFICATION A STEP B STEP C STEP D STEP E STEP F STEP G STEP Community Services Officer $4,823.53 $5,064.71 $5,317.94 $5,583.84 $5,863.04 $6,156.18 Crime Prevention Specialist $4,823.53 $5,064.71 $5,317.94 $5,583.84 $5,863.04 $6,156.18 Police Officer $7,328.04 $7,694.44 $8,079.17 $8,483.13 $8,907.28 $9,352.64 $9,820.28 Police Records Specialist $4,281.32 $4,495.39 $4,720.15 $4,956.17 $5,203.98 Senior Police Records Specialist $4,709.44 $4,944.91 $5,192.16 $5,451.76 $5,724.35

* Effective January 1, 2026, if the City’s Bradley Burns sales tax revenues received for fiscal year 2024/2025 are more than $16.6 million, then all classifications will receive a one percent (1%) salary increase.

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 1, 2025
ITEM #: F.6
SUBJECT: Agreement with Woodland Police Supervisor's
Association

Recommendation for Action: Staff recommend the City Council adopt Resolution No. _____, implementing a one (1) year agreement (July 1, 2025 to June 30, 2026) with the Woodland Police Supervisors’ Association as described herein. Resolution No. 7949, which was adopted on July 6, 2022, is hereby replaced and superseded in its entirety by this Resolution.

Discussion:

The staff report was not completed at the time of publication. A supplemental report will be completed once the staff report has been approved.

Attachments:

1. WPSA MOU July 2025-June 2026

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 1, 2025
ITEM #: F.6
SUBJECT: Agreement with Woodland Police Supervisor’s
Association

Recommendation for Action: Staff recommend the City Council adopt Resolution No. _____, implementing a one (1) year agreement (July 1, 2025 to June 30, 2026) with the Woodland Police Supervisors’ Association as described herein. Resolution No. 7949, which was adopted on July 6, 2022, is hereby replaced and superseded in its entirety by this Resolution.

Staff Contact:

Rachael Smith, Human Resources Manager, (530) 661-5809, [email protected] Fiscal Impact:

The current labor agreement for the WPSA covers salary and benefits for 11 full-time equivalent positions at an annual cost of approximately $2.4 million. The terms of the proposed new contract are expected to result in a 3.4% increase in total compensation over the one-year period. This increase will add approximately $85,889 in total employee compensation costs. This bargaining group's costs are funded through the City's General Fund.

Background:

The current labor agreement between the City and WPSA expired on June 30, 2025. In anticipation of this, the City began negotiating with WPOA on a successor labor agreement in March 2025, and reached a tentative agreement in late-June. The tentative agreement was presented to and ratified by the WPSA membership, and tonight’s recommended Council action would formally ratify the terms of the new one (1) year agreement with WPSA.

Discussion:

The major terms of the contract are as follows:

During the last pay period of the contract, each employee will receive a one-time, non-persable lump sum payment equal to two percent (2%) of their annual base salary.

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Employees in the class of Police Records Supervisor will receive an additional five percent (5%) of base pay for holding and maintaining a valid POST Records Supervisor Certificate.

Medical Premiums
The City’s contribution to medical premiums will remain unchanged for January 2026.

Tier Employee Only Employee + One Employee +
Family
January 1, 2026 $1,025.49 $2,050.95 $2,666.24
Conclusion:

Staff recommend the City Council adopt Resolution No. _____, implementing a one (1) year agreement (July 1, 2025 to June 30, 2026) with the Woodland Police Supervisor's Association as described herein.

Prepared by: Rachael Smith, Human Resources Manager
Reviewed by: Kim McKinney, Administrative Services Director

Attachments:

1. WPSA MOU July 2025-June 2026

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MEMORANDUM OF

UNDERSTANDING

BETWEEN

THE CITY OF

WOODLAND

AND THE

WOODLAND POLICE
SUPERVISORS’

ASSOCIATION

July 1, 2025– June 30, 2026

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Woodland Police Supervisors’ Association
July 1, 2025- June 30, 2026
2 MEMORANDUM OF UNDERSTANDING
CONCERNING POLICE SUPERVISORS’ ASSOCIATION
OF THE

CITY OF WOODLAND

The City of Woodland and the Woodland Police Supervisors Association, representing employees employed by the City of Woodland in the classifications of Police Sergeant , Crime Intelligence Analyst and Police Records Supervisor by and through their authorized representatives, hereby ratify as and for a Memorandum of Understanding the attached Resolution entitled "A Resolution of the City Council of the City of Woodland Approving Certain Terms and Conditions for Police Supervisor Employees’ and the exhibits a ppended hereto, and recommend that the same be adopted by the City Council of the City of Woodland. Provisions outlined in this Resolution shall be incorporated into the City's adopted Personnel Rules and Regulations and, thereafter, the attached Resolution shall be used for the purpose of interpreting the specific rules and regulations addressed. In resolving questions of interpretation, the Resolution shall in all cases be the primary source.

DATED:

Representative of the Woodland Representative of the
Police Supervisors Association City of Woodland

The foregoing Resolution and exhibits appended thereto hereby are approved by the City Council of the City of Woodland on this 1st day of July 2025.

Mayor

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Woodland Police Supervisors’ Association
July 1, 2025- June 30, 2026
3

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Woodland Police Supervisors’ Association
July 1, 2025- June 30, 2026
4 RESOLUTION NO.______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND APPROVING CERTAIN TERMS AND CONDITIONS FOR POLICE SUPERVISORS’ ASSOCIATION Table of Contents

ARTICLE I ............................................................................................................................... 6 GENERAL PROVISIONS ................................................................................................... 6

1.1 Application ............................................................................................................. 6

1.2 Term........................................................................................................................ 6

1.3 Purpose ................................................................................................................... 6

1.4 Peaceful Performance ........................................................................................... 6

1.5 Negotiations ......................................................................................................... 6 ARTICLE II .............................................................................................................................. 7 COMPENSATION ............................................................................................................... 7

2.1 Salary ...................................................................................................................... 7

2.2 Uniform Allowance .............................................................................................. 7

2.4 Personal Property ................................................................................................. 7

2.5 City Equipment and Clothing Return .................................................................. 8

2.6 Call-Back Duty .................................................................................................... 8

2.7 Departmental Meetings and Training .................................................................. 9

2.8 Overtime Pay ....................................................................................................... 9

2.10 Court Appearance Policy .................................................................................... 10

2.11 Emergency Stand-By .......................................................................................... 11

2.12 Longevity Pay .................................................................................................... 12 ARTICLE III ........................................................................................................................... 12 SPECIAL ASSIGNMENTS ............................................................................................... 12

3.1 Special Assignment Rotation .............................................................................. 12

3.2 Bilingual Pay ...................................................................................................... 12

3.3 Shift Differential ................................................................................................ 12 ARTICLE IV .......................................................................................................................... 13 EDUCATIONAL INCENTIVE.......................................................................................... 13

4.1 POST Certificates and Educational Pay ............................................................... 13

4.2 Professional Growth Incentive ............................................................................. 14

4.3 Training and Travel Expenses .............................................................................. 14 ARTICLE V ............................................................................................................................ 15 WELLNESS PROGRAM ................................................................................................... 15 ARTICLE VI .......................................................................................................................... 15

6.1 Medical Insurance ................................................................................................ 15

5..2 Medical Insurance Upon Retirement ................................................................... 17

6.3 Retirement Health Savings Plan .......................................................................... 19

6.4 Long Term Disability Insurance .......................................................................... 19

6.5 Sick Leave ............................................................................................................ 19

6.6 Vision/Optical ...................................................................................................... 20

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Woodland Police Supervisors’ Association
July 1, 2025- June 30, 2026
5 6.7 Life Insurance ...................................................................................................... 20

6.8 Flexible Spending Account .................................................................................. 20

6.9 Use of Tobacco Products ...................................................................................... 20 ARTICLE VII ......................................................................................................................... 21 LEAVES ............................................................................................................................. 21

7.1 Holidays ............................................................................................................... 21

7.2 Vacation ............................................................................................................... 21

7.3 Vacation Accrual ................................................................................................. 21

7.4 Vacation Accumulation ....................................................................................... 21

7.5 Bereavement Leave .............................................................................................. 22

7.6 Other Leave .......................................................................................................... 22

7.7 Catastrophic Leave Bank ..................................................................................... 22 ARTICLE VIII ........................................................................................................................ 22 WORK HOURS .................................................................................................................. 22

8.1 Patrol Work Schedule .......................................................................................... 22

8.2 Alternate Work Schedules ................................................................................... 23 ARTICLE IX .......................................................................................................................... 24

9.1 Light/Limited Duty ............................................................................................. 24 ARTICLE X ............................................................................................................................ 24 PERS RETIREMENT ......................................................................................................... 24

10.1 PERS Retirement Safety Employee .................................................................... 24

10.2 PERS Non Safety – Miscellaneous Members ..................................................... 26 ARTICLE XI .......................................................................................................................... 27 EMPLOYMENT PROBATION ......................................................................................... 27

11.1 Probation ............................................................................................................. 27 ARTICLE XII ......................................................................................................................... 28 MISCELLANEOUS ........................................................................................................... 28

12.1 No Discrimination ............................................................................................... 28

12.2 Modification ........................................................................................................ 28

12.3 Separability of Provisions ................................................................................... 28 ARTICLE XIII ........................................................................................................................ 28 MANAGEMENT RIGHTS ................................................................................................ 28

13.1 Management Rights ............................................................................................ 28 ARTICLE XIV.................................................................................................................... 29 SURVEY AGENCIES ........................................................................................................ 29

14.1 Survey Agencies ................................................................................................. 29 ARTICLE XV ......................................................................................................................... 29 OTHER COMPENSABLE ITEMS NOT SET FORTH HEREIN ..................................... 29

15.1 Other Compensable Items Not Set Forth Herein ................................................ 29 Exhibit A – Salary Schedule ................................................................................................... 31

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Woodland Police Supervisors’ Association
July 1, 2025- June 30, 2026
6 ARTICLE I

GENERAL PROVISIONS

1.1 Application

1.1.1 This resolution applies to the employees of the City of Woodland in the following classifications: Police Sergeants , Crime Intelligence Analyst and Police Records Supervisor.

1.2 Term

1.2.1 Except where the context otherwise determines or otherwise provides, the provisions of this Resolution shall apply from July 1, 2025 to June 30, 2026 and or such reasonable time thereafter as may be required to ratify, revise and supersede such provisions by action taken by the Woodland City Council after good faith negotiations pursuant to the Meyers-Milias-Brown Act (MMB).

1.3 Purpose

1.3.1 The purpose of this Resolution is to provide certainty in payment of employee compensation during the term of this Agreement.

1.4 Peaceful Performance

1.4.1 The Association agrees that during the term of this Memorandum of Understanding neither it nor the employee it represents will engage in, encourage, sanction, support, any:
a. strikes,
b. mass resignations,
c. mass absenteeism,
d. picketing which would involve suspension of or interference with normal work of this department, or,
e. any other similar actions which could involve suspension of or interference with any work of this department.
f. This clause will specifically expire on June 30, 2025.

1.5 Negotiations

1.5.1 The City and Association agree to begin negotiations for a successor agreement no later than April 15, 2026.

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Woodland Police Supervisors’ Association
July 1, 2025- June 30, 2026
7 ARTICLE II

COMPENSATION

2.1 Salary

2.1.1 During the term of this agreement, represented employees shall receive the following increases: COLA’s
• Effective July 1, 2025, three percent (3%) salary increase • Effective January 1, 2026, if the City’s Bradley Burns sales tax revenues received for fiscal year 2024/2025 are more than $16.6 million, then all classifications would receive a one percent (1%) salary increase.

2.1.2 During the last pay period of the contract, each employee will receive a one-time, non- persable lump sum payment equal to two percent (2%) of their annual base salary.

2.2 Uniform Allowance

2.3.1 For the purchase and maintenance of required uniforms, and rain gear employees will receive an annual allowance of $900.00. The City agrees it will not require class “A” uniforms (as described in the Police Mid Management MOU) for the Sergeant classification during the term of this agreement. This amount is paid monthly on a pro rata basis.

2.3.2 If a non-sworn employee is required to wear a uniform, with the approval of the Public Safety Chief or their designee, the employee will be required to purchase and maintain the required uniforms and rain gear. The employee will receive an annual allowance of $900.00. This amount is paid monthly on a pro rata basis.

2.3.3 The City will replace soft body armor within six (6) months of the expiration of the manufacturer’s warranty.

2.4 Personal Property

2.4.1 Personal property which is destroyed or damaged in the course of employment shall be repaired or replaced.

2.4.2 Personal property are those items necessary during job-related activities. Items include uniforms, eyeglasses, false teeth and watches.

2.4.3 Personal property shall not include those items not required for job related activities.

Items not included are necklaces or chains, earrings, bracelets, and other jewelry.

2.4.4 The total payable claims for eyeglasses shall be $175.00 per occurrence. The total payable claims for watches shall be $50.00 per occurrence.

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Woodland Police Supervisors’ Association
July 1, 2025- June 30, 2026
8 2.4.5 The procedure for the repair or replacement of damaged personal property shall be the same for City property as described in the Department’s Operations and Procedures Manual.

2.5 City Equipment and Clothing Return

2.5.1 All City furnished equipment remains in the ownership of the City and must be returned when employee leaves employment.

2.5.2 Unit employees will be provided with pagers and cellular phones in accordance with Department Policy.

2.5.3 Disposition of Service Weapon

Years of Service Cost of Weapon
10 $100.00
15 $ 50.00
20 or more $ 1.00

Purchasing the service weapon at the time of retirement may be denied for a psychological or stress related disability retirement.

The employee shall pay all transfer fees changing ownership from the City to the employee.

2.6 Call-Back Duty

2.6.1 All represented employees called back to duty or required to appear in court for hours not contiguous to their shift shall be compensated at one and one -half (1-1/2) times their regular hourly rate of pay for four (4) hours or the number of hours actually spent on duty or in court, whichever is greater.

2.6.2 Call-back minimum compensation shall not be provided to employees who are called back to correct incomplete or substandard work. Employees will not be called back to correct faulty work if the correction can reasonably await the start of the employee's next regularly scheduled shift. If an employee is called back to correct incomplete or substandard work, normal overtime shall be paid.

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Woodland Police Supervisors’ Association
July 1, 2025- June 30, 2026
9 2.7 Departmental Meetings and Training

2.7.1 Employees on their day off who are required to attend a meeting or training will be compensated at the rate of one and one -half (1 -1/2) times their hourly rate for a minimum of four (4) hours.

2.7.2 When an employee is required to attend a scheduled meeting on a regularly scheduled duty day and there is less than eight hours between the time an officer went off duty and his/her next regularly scheduled shift, compensation will be at the rate of one and one-half (1-1/2) times their hourly rate for a minimum of four (4) hours.

2.7.3 A required scheduled meeting requires personal notification to the employee at least forty-eight (48) hours prior to the meeting time.

2.7.4 Employees required to attend a scheduled meeting on a regularly scheduled duty day where the time of occurrence is contiguous with the beginning or ending of the employee's shift, will be compensated at the rate of one and one-half (1-1/2) times their hourly rate for the actual time spent in attendance.

2.7.5 Contiguous means connected to the employee's regular duty schedule, or if the meeting or duty day were continued, it would have been contiguous to the employee's regular duty schedule and would be less than four (4) hours.

2.7.6 Employees required to attend a scheduled meeting on a regularly scheduled duty day where there has been more than eight (8) hours between the conclusion of their last duty shift and the scheduled meeting, shall be compensated at the rate of one and one- half (1-1/2) times their hourly rate of pay for a minimum of four (4) hours. However, in no event will an officer be compensated for more than would result if the meeting or assignment were scheduled in a way as to be contiguous with the officer's reg ularly scheduled shift. (Example: If an officer was off duty at 12 midnight and was required to attend a meeting at 1:00 p.m. which lasted until 2:00 p.m., and who was scheduled to return to work at 3:00 p.m., the maximum compensation allowable would be two (2) hours at one and one-half (1-1/2) times.)

2.7.7 If an employee volunteers for a committee assignment, and the particular committee is scheduled to meet on the officer's day off, the officer may attend the committee meeting and be compensated at one and one -half (1-1/2) times their hourly rate for the actual time in attendance at the meeting.

2.8 Overtime Pay

2.8.1 Employees who work in excess of their standard workday or forty (40) hours per week shall be compensated for such overtime at a rate of one and one -half (1-1/2) times the employee's regular rate of pay. Paid time off shall be counted as hours worked for overtime calculation purposes.

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10 2.8.2 If the Department cancels prescheduled and posted overtime with less than 48 hours’ notice, on an employee’s regularly scheduled day off, the City shall pay the employee $140.00 for the cancellation. Only one occurrence can be claimed for any one day off.

If the overtime is canceled with less than 48 hours’ notice and the overtime was on the day of a regular duty shift, the employee shall be paid at the rate of $ 80.00 per occurrence. Only one occurrence can be claimed per day.

2.8.3 Overtime may be taken in cash or in the form of compensatory time off. Compensatory time off is set forth in Section 2.9 below.

2.8.4 All training assignments occurring outside of regular duty hours shall be compensated at one and one -half (1-1/2) times the hourly rate of pay for the actual time spent in mandatory departmental training.

2.9 Compensatory Time

2.9.1 Definition: As used in this section, the term compensatory time refers to that time which an employee is entitled to be absent from their duty with pay for hours worked in addition to or excess of their normal work schedule.

2.9.2 Use:

2.9.2.1 Requests for compensatory time off must be made no earlier than fourteen (14) days in advance of the requested time off. In cases where overtime or additional staffing will be required to cover the absence, requests must be submitted no later than 5 days in advance of the requested CTO. The Division Head or designee will respond within 72 hours of having received the CTO request.

2.9.2.2 Once compensatory time is approved, authorization cannot be rescinded, except in the case of an emergency.

2.9.3 Payment: Once eighty (80) hours of compensatory time is accrued on the books, all other hours worked in excess of forty (40) hours in a seven (7) day work period must be recorded on the timecard as overtime pay. At the end of each calendar year, all compensatory time will be carried forward (up to seventy (70) hours maximum), unless the employee elects to have the compensatory balance paid. Carried over compensatory time and accumulated compensatory time cannot exceed the eighty (80) hour maximum.

2.10 Court Appearance Policy

2.10.1 Employees who are served a subpoena for a criminal matter will call their individual voice mail box to determine if the appearance has been canceled or continued to another date and time. The call must be made before the scheduled appearance. For t he morning calendar, the employee must call by 1700 the prior day for a 9:00 a.m.

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Woodland Police Supervisors’ Association
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11 appearance. For hearings scheduled in the afternoon, the employee must call at 12:00 pm. Afternoon cancellations and continuances will be made by 12:00 pm.

2.10.2 If canceled or continued to another day or another time, the Court Liaison, the District Attorney, or Department representative will leave a message to that effect on your individual voice mailbox. If the employee is not canceled, the employee is required to make the appearance as directed on the subpoena.

2.10.3 The Court Liaison Unit is required to maintain accurate records of all subpoenas issued.

These records include subpoenas canceled and continued. These records are presumed to be accurate based on the track record of the Court Liaison Unit. The Co urt Liaison Unit will forward a copy of their subpoena records weekly to the Day Shift Patrol Lieutenant or other designated person. These records will be used to verify claims for compensation for all court appearances. Employees who dispute Court Liaison records may rebut the presumption with proper proof to the Patrol Lieutenant. The Patrol Lieutenant’s findings are final.

2.10.4 If an employee makes an appearance for a case which has been canceled or continued and the message was delivered by the Court Liaison, the District Attorney or the Department representative to the employee’s voice mailbox in the time frames described above, there is no compensation for that appearance.

2.10.5 If the subpoena was canceled with less than 48 hours’ notice and the subpoena was issued for a regularly scheduled day off, compensation shall be paid at the rate of $140.00 per occurrence. Only one occurrence can be claimed for any one day off.

2.10.6 If the subpoena was cancelled with less than 48 hours’ notice and the subpoena was issued for a regularly scheduled workday, outside of scheduled work hours for that day, compensation shall be paid at the rate of $80.00 per occurrence. Only one occurrence can be claimed for any one workday.

2.11 Emergency Stand-By

2.11.1 Sergeants shall be available, as designated by a written schedule approved by the Chief of Police, or his designee, for emergency call -out on weekends, holidays, days off or other off duty hours. Claims for stand -by compensation shall be made only when an employee has been assigned to stand-by.

2.11.2 Sergeants shall be paid two dollars ($2.00) per hour for any hours assigned to stand-by duty. During the time Sergeants are being compensated for emergency call -back, stand-by will not apply. Stand-by duty requires that the officer:
a. Be ready to respond immediately to calls for service; b. Be reachable by telephone, pager or vehicle radio;
c. Remain a reasonable distance (45 minutes driving time) from the City; and,

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12 d. Refrain from activities which might impair the ability of the officer to perform the assigned duties.

2.11.3 "Stand-by" duty differs from other assignments in which an employee may be equipped with a pager to facilitate contact. In those instances, employee's activities and response distance are not restricted; therefore, they are not eligible for emerge ncy stand -by compensation.

2.12 Longevity Pay

2.12.2 Effective July 1, 2025
a. Employees with 10 years completed service will receive an additional two and one-half percent (2.5%) of base pay as a retention incentive

b. Employees with 15 years completed service will receive an additional five percent (5%) of base pay as a retention incentive

c. Employees with 20 years completed service will receive an additional seven and one-half percent (7.5%) of base pay as a retention incentive

d. Pay increases are not cumulative

ARTICLE III

SPECIAL ASSIGNMENTS

3.1 Special Assignment Rotation

3.1.1 Every reasonable effort will be made to align special assignments with shift rotations.

3.2 Bilingual Pay

3.2.1 The City shall maintain the existing bilingual policy. Bilingual pay shall be Two Hundred ($200) Dollars per month. City will explore the addition of other languages as appropriate, including sign language.

3.3 Shift Differential

3.3.1 All employees who are regularly assigned to work the swing shift shall receive a shift differential in the amount of an additional two percent (2%) of their base rate of pay for all regularly scheduled hours worked on the swing shift.

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Woodland Police Supervisors’ Association
July 1, 2025- June 30, 2026
13 All employees who are regularly assigned to work the graveyard shift shall receive a shift differential in the amount of an additional three percent (3%) of their base rate of pay for all regularly scheduled hours worked on the graveyard shift.

ARTICLE IV

EDUCATIONAL INCENTIVE

4.1 POST Certificates and Educational Pay

4.1.1 Subject to the limitation in 4.1.1.6:

4.1.1.1 Employees shall receive an additional two and one-half percent (2.5%) of base pay for holding a POST Advanced Certificate.

4.1.1.1.1 Effective January 1, 2019 Advanced Certificate Pay will increase to 4%

4.1.1.2 Employees shall receive an additional two and one-half percent (2.5%) of base pay for holding a POST Supervisory certificate.

4.1.1.2.1 Effective January 1, 2019, Post Supervisor Certificate pay will be five percent (5%).

4.1.1.3 For up to four (4) years after promotion to Sergeant, employees shall continue to receive an additional two and one-half percent (2.5%) of base pay for holding a POST Intermediate certificate. Additional pay for POST Intermediate certificate shall terminate upon receipt of the POST Supervisory certificate or four (4) years whichever comes first.

4.1.1.4 Employees in the class of Police Records Supervisor will receive an additional five percent (5%) of base pay for holding and maintaining a valid POST Records Supervisor Certificate.

4.1.1.5 Employees in the class of Crime Intelligence Analyst and will receive an additional two and one-half percent (2.5%) of base pay for holding Crime and Intelligence Analysis Certificate Program.

Effective July 1, 2019, the Crime Intelligence Analysis Certificate pay will be four percent (4%).

Bachelor’s degree. Effective July 1, 2017, employees shall receive an additional two and one-half percent (2.5%) of base pay rate for having a Bachelor’s degree; excludes classification(s) which require Bachelor’s degree as minimum requirement

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Woodland Police Supervisors’ Association
July 1, 2025- June 30, 2026
14 4.1.1.6 The maximum increase under this section shall be seven and one-half percent (7.5%) of base pay total.

Effective January 1, 2019, the maximum increase under this section shall be eleven and one-half percent (11.5%).

4.2 Professional Growth Incentive

4.2.1 Employees covered by this Resolution are eligible to participate in the Professional Growth Incentive Program. Employees may receive a reimbursement for professional memberships, subscriptions, professional training (including travel, lodging and parking fees), attainment of academic degrees, and equipment limited to desktop computers or components (memory, hard dr ives, video cards, power supplies, mother boards), keyboards, monitors, computer mouse(s)/pointing devices, laptop/notebook/tablet computers, printers, City standard suit e of office productivity software (currently Microsoft Office Suite), and personal digital assistants (PDA) and accessories, unless considered used mostly for personal entertainment. All such requests require advance approval by the City. Maximum reimbursement per fiscal year per employee shall be $625.00.

4.3 Training and Travel Expenses

4.3.1 The Woodland Police Supervisors Association and the City of Woodland mutually agree that education and training are one of the most important aspects of law enforcement. It is the desire of both entities to provide the members of the Woodland Police Department with the best training possible, while making it equitable to both the employee and the City. To accomplish this task, both entities agree to the following:

4.3.2 The employee being sent to the training, will convert the time spent in training, the travel time to and from the training and any additional hours required by the training to replace their normal duty hours. No additional compensation will be paid by the City.

Accordingly, employees shall have their rate of pay adjusted in those instances to preclude any claim for additional compensation related to the travel/training assignment. If the employee is required to produce any other work not related t o the training while away on training the employee shall be paid for that work at the normal rate of pay at one and one-half (1-1/2) times their rate for the time actually spent. This will be agreed upon by the division commander and the employee prior to the training leave.

4.3.3 At the discretion of the department, the employee shall be given his or her normal days off either before or after the training period to total the normal number of days off in that month's work cycle.

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Woodland Police Supervisors’ Association
July 1, 2025- June 30, 2026
15 4.3.4 The City will determine the mode of transportation that will be used by the employee attending the out-of-town training. This mode may be by airplane, train, bus, taxi, ride- share, rental vehicle, City vehicle, or the employee’s personal vehicle. If the employee drives their personal vehicle, the employee will be paid for the actual mileage driven by the employee to the lodging, or the training facility. If the employee stays overnight at a lodging facility, the employee will be paid mileage to and from the lodging facility and the training facility, each day. The rate of pay will be determined by the City. No other transportation costs will be paid by the City. If the employee chooses to drive their own vehicle, they will be compensated in accordance with the Travel Policy up to a maximum of current air fare to the destination or on a per mile basis, whichever is the less. If training is reimbursed by POST, employees may get the maximum rate for mileage by either POST or the City, whichever is greater.

4.3.5 Meals while away on training will be provided as agreed upon in the City’s Travel and Travel Reimbursement Policy.

ARTICLE V

WELLNESS PROGRAM

Left Blank

ARTICLE VI

MEDICAL AND RELATED BENEFITS

6.1 Medical Insurance

6.1.1 The City shall make available to all unit employees, the CalPERS medical insurance program. Employees shall have the option of enrolling in any of the plans provided by CalPERS. The city has the right to explore other options outside of CalPERS for Health Insurance. The Association reserves the right to meet and confer over any options.

6.1.2 For Employees hired before July 1, 2006, the City provides a two tier medical benefits program:

• Tier One: Employee Only and Employee plus One
• Tier Two: Employee plus Family
Employees hired before July 1, 2006 who provide proof of dual coverage under PERS or there medical insurance program may decline to accept medical coverage. These employees shall be eligible for a payment of $565 per month.

Effective July 1, 2017, the elig ible payment will be decreased to $405 per month. For those employees who are currently receiving the payment of $56 5 they will continue until they are no longer eligible for this benefit

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Woodland Police Supervisors’ Association
July 1, 2025- June 30, 2026
16 6.1.3 For Employees hired on or after July 1, 2006, the City provides a three tier medical benefits program:
• Tier One: Employee Only
• Tier Two: Employee plus One
• Tier Three: Employee plus Family

6.1.3.1 Employees hired after July 1, 2006 who provide proof of dual coverage under PERS or other medical insurance programs may decline to accept medical coverage. These employees shall be eligible for a payment of $405 per month.

6.1.4 The City’s m edical contribution will increase by 6 % on January 1, 2023, and will increase by 5% annually thereafter . The parties agree to freeze the City's 5% annual contribution increase for the 2026 calendar year. As a result, the City's contribution will remain unchanged for 2026.City contribution would be as shown below:

Tier Employee Only Employee + One Employee + family

January 1, 2025 $1,025.49 $2,050.95 $2,666.24
January 1, 2026 $1,025.49 $2,050.95 $2,666.24

6.1.4.1 If the CalPERS PORAC rate increases by more than ten percent (10%) in any given year, the City shall increase the contribution amounts in 6.1.4 by fifty percent (50%) of the amount over the ten percent (10%) increase.

6.1.5 The City shall contribute up to the following amounts towards employee medical insurance coverage and cafeteria plan benefit:

6.1.5.1 The City shall contribute the following amounts towards employee medical insurance coverage and cafeteria plan benefit:

Tier
Medical Benefit Cafeteria Plan
Benefit
Total Benefit
Employee only $158.00 Note 3 $1,025.49
Employee plus one $158.00 Note 3 $2,050.95
Employee plus family $158.00 Note 3 $2,666.24

Note 1: Per paragraph 6.1.2 above, employees hired before July 1, 2006 who qualify for the “Employee only” tier shall receive medical insurance coverage and cafeteria plan benefit equal to the “Employee plus one” tier.

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Woodland Police Supervisors’ Association
July 1, 2025- June 30, 2026
17 Note 2: The Medical Benefit will be equal to the minimum established by the CalPERS Board (currently $ 158 from the January 2025 table). It is anticipated that this amount will be adjusted annually based on changes to the medical component of the CPI.

Note 3: Cafeteria Plan benefit will be equal to the difference between the Medical Benefit and the Total Benefit.

Note 4: For years 2025, and 2026, the Total Benefits amounts are identified in paragraph 6.1.4 above

5.2 Medical Insurance Upon Retirement

6.2.1 Employees who retire from the City may be eligible for Medical Insurance in accordance with the CalPERS Medical Plan. Dental, Vision and Long-Term Disability Insurance is not provided to retirees.

6.2.2 For employees who were hired before July 1, 2006 , with five (5) or more years of continuous City service who either retire and are eligible to receive benefits under the City's PERS plan or retire for disability under PERS shall be eligible for continued health and life insurance coverage subject to the following terms and conditions:

6.2.2.1 Employees 50 years old or older who separate from City service but postpone application to receive PERS retirement benefits must pay the premiums for any continued insurance coverage until the application for benefits is approved.

6.2.2.2 Insurance benefits levels to retirees will be equal to the schedule reflected in paragraph 6.1.4 above. Retirees who were hired before July 1, 2006, will receive a benefit equal to the “Total Benefit” reflected in 6.1.5 above; however, provisions of paragraphs 6.1.2.1 do not apply to retired employees.

6.2.2.2.1 Retirees who were hired prior to July 1, 2006 have a vested right to receive full medical insurance benefits in retirement equal to the total medical benefit provided to active employees. In the immediate case, such retirees shall receive the combined val ue of the medical benefit and the cafeteria plan benefit to equal the total benefit. In future cases, should the City again restructure its health care benefits, such retirees shall continue to receive the full value provided to active employees for healt h benefits irrespective of how they may subsequently be structured.

6.2.2.3 Life Insurance will be continued with the same benefit level and conditions as active employees except as adjusted according to the schedule outlined in the

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Woodland Police Supervisors’ Association
July 1, 2025- June 30, 2026
18 City's "Life Insurance Outline of Benefits" or in any modifications or other plans that replace the current plan;

6.2.2.4 Health Insurance coverage will be coordinated with Medicare when retirees become eligible;

6.2.2.5 Dental, Vision and Long-Term Disability Benefits will not be offered or provided to retirees.

6.2.3 Employees who were hired on or after July 1, 2006, will receive medical insurance benefits in retirement as follows:

6.2.3.1 Insurance benefits levels to retirees who were hired after July 1, 2006, will receive a benefit equal only to the “Medical Benefit” reflected in 6.1.4 above; however, provision of paragraphs 6.1.2.1 do not apply to retired employees;

65.2.3.2 Retirement Health Savings Plan. The City of Woodland has established a program in which employees participate to save, on a tax deferred basis, money to help pay the cost of healthcare once an individual retires. The Retirement Health Savings Plan (RHSP) may be used for medical, dental and vision care as well as other healthcare expenses.

6.2.3.2.1 For employees hired on or after July 1, 2006, participation in the City’s RHSP is mandatory.

6.2.3.2.2 Contributions: The City shall contribute $ 100 per month to the employee’s RHSP account; likewise, the employee shall contribute $50 per month to their RHSP account. These contributions shall start after an employee has successfully completed their initial probationary period. However, upon successful co mpletion of probation, the City shall contribute a lump sum of $ 100 per month for each month served in the employee’s initial probation.

6.2.3.2.3 Initial Probationary Period. During an employee’s initial probationary period with the City, neither the employee nor the City shall contribute to the employee’s RHSP account. The initial probationary period is that probationary period when an employee is first hired. A probationary period is also in effect when an individual changes classification or is promoted to a higher classification; City and employee contributions to RHSP accounts will continue during such promotional probationary periods.

6.2.3.2.4 Conversion of Sick Leave. Once an employee has accrued 500 hours of sick leave, the City shall convert 50% of additional sick leave earned to a cash contribution to an employee’s RHSP account. This results in all sick leave earned above 500 hou rs being changed to 5

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19 hours per month (versus 10 hours) with the value of 5 hours of salary being contributed to the employee’s RHSP account.

6.2.3.2.5 Employees hired prior to July 1, 2006, were provided, on a one-time, irrevocable basis, the opportunity to opt out of the City’s retiree medical plan (paragraph 6.2.2). Employees who selected this option shall continue to participate in the City’s retiree health savings plan under the terms set forth above in paragraph 6.2.3.2. For these employees, the City’ contribution is $250 per month and the employee’s contribution is $50 per month. At the employee’s option, any portion of this $250 City contribution may be paid into an approved deferred compensation plan.

6.3 Retirement Health Savings Plan

6.3.1 The City agrees to allow this group to contribute towards a Retirement Health Savings Plan (RHSP) in addition to the amount contributed by employees in Section 6.2.3.

These contributions shall be determined by the bargaining group . The City will not contribute to any additional contributions beyond what is defined in Section 6.2.3.2.

6.4 Long Term Disability Insurance

6.4.1 The WPSA shall provide long term disability for represented members. All represented employees will have $68.51 added to their monthly salary payment. The City will then provide a monthly disbursement to the Woodland Police Supervisors Association of $68.51 per Association member deducted from each employee’s net pay (or such other amount as determined by the Association) and the WPSA will assume responsibility of making long term disability payments and any other related benefits from the City provided payment. The City’s sole responsibility in the operation of the long -term disability insurance program shall be to deduct the designated amount. The WPSA shall hold harmless and indemnify the City for any liability as a result of implementation of this long-term disability insurance program.

6.5 Sick Leave

6.5.1 Sick Leave Accumulation
Regular full-time employees earn and accumulate sick leave at the rate of one (1) day (ten (10) hours per month). An employee continues to earn sick leave while on any paid leave. There shall be no limit to the amount of sick leave credit an employee may accrue.

6.5.2 Use of Sick Leave

An employee eligible for sick leave is granted such leave for the following reasons:

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Woodland Police Supervisors’ Association
July 1, 2025- June 30, 2026
20 a. Non-service-related illness or injury to the employee or physical or mental incapacity of the employee due to non-service-related illness or injury.

b. Medical or dental office of hospital visits for examination, diagnosis, or treatment.

c. Up to 48 hours sick leave off with pay may be granted in the event of illness or disability or birth or adoption of a child of the employee's immediate family. .5.3 Sick Leave
No lump sum payment shall be made for sick leave upon retirement, resignation, or discharge from employment with the City. Upon service retirement, however, accumulated sick leave shall be added to the length of time served for purposes of determining retirement benefits and shall include sick leave which accumulates during leave for non-service illness or injury.

6.6 Vision/Optical

6.6.1 The City agrees to provide vision insurance to unit employees with a fifteen-dollar ($15) deductible.

6.7 Life Insurance

6.7.1 The City agrees to provide life insurance to unit employees in the amount of fifty thousand dollars ($50,000).

6.8 Flexible Spending Account

6.8.1 The City agrees to institute a qualified plan under Internal Revenue Code Section 125 for using pre-taxed dollars for payment of childcare expenses, dependent care expenses, as well as health, dental or other related qualifying expenses.

6.9 Use of Tobacco Products

6.9.1 Employees hired after July 1, 2006 shall refrain from the use of all tobacco products during the term of their employment with the City. This section also applies to smokeless tobacco products.

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Woodland Police Supervisors’ Association
July 1, 2025- June 30, 2026
21 ARTICLE VII
LEAVES

7.1 Holidays

7.1.1 Employees will receive 8.3 hours per month of vacation leave in lieu of holiday time off. The use and limitations of this additional leave is subject to the same rules and regulations pertaining to vacation leave.

7.1.2 If during the term of this Agreement the City Council officially recognizes any new dates as City holidays the City shall increase the vacation leave totals of each represented employee by a corresponding amount of hours.

7.2 Vacation

7.2.1 Employees who have sufficient accrued vacation shall have the option of receiving pay in lieu of time off for two (2) weeks of the accrued time, provided that they are taking at least one (1) consecutive week of vacation time off. Payment will be made at the straight time rate. No employee may buy-out more than two (2) weeks of vacation per fiscal year.

7.3 Vacation Accrual

7.3.1 Vacation accrual for Unit personnel shall be as follows:

Years of Service Earned per Month Earned per Year
0 to 3 years 6.7 hours 10 days
4 to 5 years 8.7 hours 13 days
6 to 10 years 10 hours 15 days
11 to 15 years 12 hours 18 days
16 and over 14 hours 21 days

7.4 Vacation Accumulation

7.4.1 Employees with less than ten (10) years of service may carry a vacation leave balance of no more than three hundred twenty (320) hours past January 1 of each year.

Employees with ten (10) years’ service or more may carry a vacation leave balance of no more than three hundred eighty -four (384) hours past January 1 of each year.

Maximum vacation accumulation will be increased by 96 hours for the term of this agreement.

7.4.2 Vacation schedules shall be established with primary consideration for the needs of the City, but with as much regard as possible for the wishes of the employee. Leave may be taken only after it has been earned.

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Woodland Police Supervisors’ Association
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22 7.5 Bereavement Leave

7.5.1 In the event of a death in the employee’s immediate family, an employee may be granted time off charged to sick leave not to exceed five (5) working days per occurrence.

7.6 Other Leave

7.6.1 All other leave is provided for in the Personnel Rules and Regulations.

7.7 Catastrophic Leave Bank

7.7.1 With prior approval, vacation, CTO or holiday leave credits may be donated to a specified employee by one or more employee(s) to an employee when:
(a) The receiving employee faces financial hardship due to his/her injury or prolonged illness, or due to the injury and/or prolonged illness of the employee’s spouse or member of his/her immediate family; and (b) the receiving employee has exhausted all leave credits.

7.7.2 The transfer of vacation, CTO, or holiday leave credits must be made in one (1) hour increments or more. Donations shall be made on a form to be developed by the City and signed by the donating employee. Donations are irrevocable.

ARTICLE VIII

WORK HOURS

8.1 Patrol Work Schedule

8.1.1 The City will continue the 4 -10 work schedule for the term of this agreement, unless the City provides prior notice and affords the Association the right to meet and confer.

8.1.2 Regular Duty Shift schedules, including starting and stopping times, will be designated by the Chief of Police or his/her designee. Once posted, work schedules will be changed only upon seventy-two (72) hours advance notice. Upon mutual agreement the 72-hour notice can be waived.

8.1.3 Paid leaves shall accrue at the current hourly rate. Time off shall be changed based upon the hours missed, i.e., one (1) day equals ten (10) hours.

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Woodland Police Supervisors’ Association
July 1, 2025- June 30, 2026
23 8.2 Alternate Work Schedules

8.2.1 In addition to the Patrol Work Schedule established in Section 8.1 above, the Chief of Police may establish alternative work schedules for employees of his/her department.

8.2.2 For purposes of this section, alternative work schedules may include, but not be limited to:

8.2.2.1 Alternate Work Week - A biweekly work schedule consisting of eighty (80) hours of work (over a 14-day period) in no fewer than eight (8) work days, and with no more than ten (10) hours scheduled on any work day.

8.2.2.2 Flex Time Schedule - A weekly work schedule consisting of forty (40) work hours during a seven-day work period at other than traditionally scheduled hours for the assigned shift.

8.2.2.3 Note that for non-sworn personnel, any alternative or flex time schedule must provide that employees will be scheduled to work no more than forty (40) hours per seven (7) day work period.

8.2.2.4 Other schedules approved by the Chief of Police.

8.2.3 Alternative work schedules may be discontinued by the Chief of Police at any time if it is determined that such schedules inhibit the efficiency or maintenance of City operations and/or services. At the request of affected employees, or the Association the Chief of Police shall meet and discuss the discontinuance of an alternative work schedule prior to terminating the schedule. The City may eliminate the schedule with advance notice. However, upon mutual agreement; the advance notice can be waived.

8.2.4 Meal Breaks
When the Police Department building is staffed 24 hours a day, seven days a week, represented employees shall receive a paid thirty (30) minute lunch break and shall remain on duty during meal breaks.

In the event the building’s standard operating hours are less than 24/7, non-sworn employees shall receive an unpaid thirty (30) minute lunch/meal break. Employees subject to call back who miss their meal break are not entitled to overtime.

Employees must have supervisor approval to work through their lunch/meal break.

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Woodland Police Supervisors’ Association
July 1, 2025- June 30, 2026
24 ARTICLE IX

LIGHT/LIMITED DUTY

9.1 Light/Limited Duty

9.1.1 When due to injury or illness, whether or not the injury or illness is work related, an employee is unable to perform his/her usual duties, the employee may work in a light/limited duty capacity if the department determines such work is available.

9.1.2 An employee may work light/limited duty only upon authorization of the employee's attending physician or a properly appointed City physician, and only to the extent that the employee's illness or injury is not further aggravated by working in this capacity nor is a hazard created for other employees.

9.1.3 If light/limited duty is available, and the employee is cleared by an attending physician, or a properly appointed City physician to perform such work, he/she shall accept light/limited duty. Every reasonable effort will be made to allow the employee to work light/limited duty on the same shift to which he/she is assigned for up to a period of one (1) week. Following the one (1) week period, light/limited duty assignments will be made in accordance with the best interests of the department.

ARTICLE X

PERS RETIREMENT

10.1 PERS Retirement Safety Employee

10.1.1 The City will continue its participation in the Public Employee's Retirement System during the term of this agreement.

10.1.2 Regular Safety Employees of the City of Woodland fall under one of the three CalPERS Pension formulas as follows:

10.1.2.1 Tier 1: Employees hired by th e City of Woodland on or before June 30, 2012 are eligible for the 3.0% @ 50 CalPERS retirement pension program calculated at the single highest year pensionable compensation formula.

10.1.2.2 Tier 2: Employees hired by the City of Woodland on or after July 1, 2012 and before January 1, 2013 or who are new hires to the City of Woodland and are legacy/classic members determined by CalPERS are eligible for the 3.0% @ 55 CalPERS retirement pension program calculated at the three -year average pensionable compensation formula.

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Woodland Police Supervisors’ Association
July 1, 2025- June 30, 2026
25 10.1.2.3 Tier 3: Public Employees’ Pension Reform Act (PEPRA) Employees hired on or after January 1, 2013 and who are not CalPERS legacy/classic members are eligible for the 2.7% @ 57 CalPERS retirement pension program calculated at the three -year average pensionable compensation formula.

10.1.3 PERS Employee Contribution towards Employees Share of Retirement cost.

10.1.3.1 Tier 1: Effective October 1, 2011, employees shall pay the full 9% of pensionable salary of the employee share towards the 3.0% @ 50 CalPERS retirement pension program.

10.1.3.2 Tier 2 : Effective July 1, 2012, employees shall pay the full 9% of pensionable salary of the employee share towards the 3.0% @ 55 CalPERS retirement pension program.

10.1.3.3 Tier 3 : (PEPRA) employees shall pay 50% of the normal cost as determined by CalPERS towards the 2 .7% @ 57 CalPERS retirement pension program.

10.1.4 Employee Contribution towards Employer Cost.

10.1.4.1 Tier 1 and Tier 2 employees:

10.1.4.1.1 The City shall withhold 4% of salary to help pay for the cost of the enhanced 3.0% @ 50 retirement formula and
the 3.0% @ 55.

10.1.4.1.2 Effective August 4, 2015 the City amended the CalPERS contract to increase the PERS Cost Share of 4% by .887% to a total of 4.887%.

10.1.4.1.3 Effective July 1, 2013, employees shall pay an additional 3% towards the employers PERS contribution.

10.1.4.1.4 Tier 1 and Tier 2 employees pay a total of 16.887% towards the PERS contribution.

10.1.5 The City has amended its contract with PERS to include the military buy -back option (Section 20930.3) for employees.

10.1.6 The City shall continue reporting the employees' retirement contribution (nine (9%) for Safety as special compensation. Pursuant to Section 20023 (c)(4) of the Public Employees Retirement Law, these retirement contributions (nine percent (9%) shall then be considered compensation for retirement purposes. Effective September 7, 2011, the City shall discontinue reporting the employees' retirement contribution (nine (9%) for Safety as special compensation.

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Woodland Police Supervisors’ Association
July 1, 2025- June 30, 2026
26 10.1.7 The City will provide the PERS 1959 Survivor Benefit, Level IV.

10.1.8 The City has adopted a resolution pursuant to IRS Code Section 4.14(h)(2) to allow the PERS payments to be done on a pre-tax basis.

10.1.9 The City will requested from PERS an actuarial estimate for the Pre-retirement Option 2 Death Benefit option. The City and WPSA execute d a side letter of agreement addressing the steps to be taken upon receipt of the actuarial study. Effective September 1, 2010, the City has amended its contract with PERS to provide the Pre -retirement Option 2W Death Benefit.

10.2 PERS Non Safety – Miscellaneous Members

10.2.1 Miscellaneous Employees of the City of Woodland fall under one of the three CalPERS Pension formulas as follows:

10.2.1.1 Tier 1: Employees hired by the City of Woodland on or before December 4, 2012 are eligible for the 2.7% @ 55 CalPERS retirement pension program calculated at the single highest year pensionable compensation formula.

10.2.1.2 Tier 2: Employees hired by the City of Woodland on or after December 5, 2012 and before January 1, 2013 or who are new hires to the C ity of Woodland but are legacy/classic members determined by CalPERS are eligible for the 2% @ 60 CalPERS retirement pension program calculated at the three-year average pensionable compensation formula.

10.2.1.3 Tier 3: Public Employees’ Pension Reform Act (PEPRA) Employees hired on or after January 1, 2013 and who are not CalPERS legacy/classic members are eligible for the 2% @ 62 CalPERS retirement pension program calculated at the three-year average pensionable compensation formula.

10.2.2 PERS Employee Contribution towards Employee’s Share of Retirement cost.

10.2.2.1 Tier 1: Employees shall pay the full 8% of pensionable salary of the employee share towards the 2.7% @ 55 CalPERS retirement pension program.

10.2.2.2 Tier 2: Employees shall pay the full 7% of pensionable salary of the employee share towards the 2% @ 60 CalPERS retirement pension program.

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Woodland Police Supervisors’ Association
July 1, 2025- June 30, 2026
27 10.2.2.3 Tier 3 : (PEPRA) employees shall continue to pay 50% of the normal cost as determined by CalPERS towards the 2% @ 62 CalPERS retirement pension program.

10.2.3 Employee contribution to Employers Cost of CalPERS Retirement Pension Program.

10.2.3.1 Employees in Tier 1 and Tier 2, the City shall withhold 3% of salary to help pay for the cost of the enhanced 2.7% @ 55 retirement formula and the 2% @ 60.

10.2.3.2 Employees in Tier 1 and Tier 2 shall pay an additional 3% towards the employers PERS contribution.

10.2.3.3 Tier 1 employees pay a total of 14% towards the PERS contribution, and Tier 2 employees pay a total of 13% towards the PERS contribution.

10.2.4 The City provides the 1959 Survivor's Security Benefit as specified in the Government Code, Section 21574. This benefit provides a monthly allowance to certain eligible survivors of an employee who dies prior to retirement.

10.2.5 The City provides the sick leave conversion benefit as specified in the Government Code, Section 20965.

10.2.6 The City has adopted a resolution pursuant to IRS Code Section 4.14(h)(2) to allow the PERS payments to be done on a pre-tax basis.

ARTICLE XI

EMPLOYMENT PROBATION

11.1 Probation

11.1.1 All new and promoted employees shall serve a probationary period. The probationary period shall be considered the last portion of the selection process. Its purpose is to allow the City Manager or, under his/her direction, the Police Chief, to observe and appraise the conduct, performance, attitude, adaptability and job knowledge of new or promoted employees and to determine whether the employee is fully qualified for the position.

11.1.2 The probationary period for new Police Supervisory employees shall be one (1) year following promotion or selection.

11.1.3 Any employee who has gained permanent status and thereafter accepts a promotion, may be rejected during the probationary period without cause. Said employee shall retain all other rights of a permanent employee in the classification held prior to

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Woodland Police Supervisors’ Association
July 1, 2025- June 30, 2026
28 promotion. Those rights can only be affected for cause. The probationary period for promoted employees shall be twelve (12) months.

11.1.4 The Police Chief may extend the probationary period in three (3) month increments not to exceed one (1) year if he feels additional time is necessary to adequately evaluate the employee.

ARTICLE XII

MISCELLANEOUS

12.1 No Discrimination

12.1.1 The City and Association both agree not to discriminate against any employee because of membership or non-membership in the Association or because of any activities or lack of activity on behalf of the Association. Association activities shall not interfere with the normal operation of the City. Neither the City nor the Association shall discriminate for or against any employee or applicant for employment on account of race, color, creed, sex, national origin, age, physical handicap, or mental handicap which does not prevent an employee from meeting the minimum standards established.

12.2 Modification

12.2.1 There will be no alteration or modification of any provision contained in this Memorandum without the consent of all parties hereto.

12.3 Separability of Provisions

12.3.1 Should any section, clause or provision of this Memorandum be declared illegal by final judgment of a court of competent jurisdiction, such invalidation of such section, clause or provision shall not invalidate the remaining portions hereof, and suc h remaining portions shall remain in full force and effect for the duration of this Memorandum. In the event of such invalidation, the parties agree to meet and confer concerning substitute provisions for provisions rendered or declared illegal.

ARTICLE XIII

MANAGEMENT RIGHTS

13.1 Management Rights

13.1.1 Nothing contained in this Memorandum of Understanding shall be construed to waive or reduce any rights of the City, which include, but are not limited to the exclusive rights: to determine the mission of its constituent department, commissions and boards, set standards of service; to determine the procedures and standards of selection for employment; to direct its employees; to maintain the efficiency of governmental

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Woodland Police Supervisors’ Association
July 1, 2025- June 30, 2026
29 operations; to determine methods, means and personnel by which government operations are to be conducted; to take all necessary actions to carry out its mission in emergencies, including overtime; and to exercise complete control and discretion over the technology of performing the work. City rights also include the right to determine the procedures and standards of selection for promotion, to relieve employees from duty because of lack of work or other legitimate reasons, to take disciplinary action, and to determine the content of job classifications.

13.1.2 The exercise by the City of the rights in the above paragraph does not preclude employees or their recognized organizations from filing a grievance regarding the practical consequences that decisions on such matters may have on wages, hours or other terms and conditions of employment.

ARTICLE XIV

SURVEY AGENCIES

14.1 Survey Agencies

14.1.1 The City and Association have agreed to utilize the following agencies in conducting compensation surveys:

Rocklin
Davis West Sacramento
Lodi Yuba City
Manteca Lincoln

ARTICLE XV

OTHER COMPENSABLE ITEMS NOT SET FORTH HEREIN

15.1 Other Compensable Items Not Set Forth Herein

15.1.1 Other items not set forth herein which are compensable as terms and conditions of employment of the employees covered by this Resolution shall continue to be compensated by the City of Woodland at the rate applicable on July 1, 2017 , unless determined otherwise by the Woodland City Council in Accordance with law or required otherwise by law.

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Woodland Police Supervisors’ Association
July 1, 2025- June 30, 2026
30 PASSED AND ADOPTED by the City Council this XX day of July, 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Richard Lansburgh, Mayor
ATTEST:

Sarah Lansburgh, Woodland City Clerk

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Woodland Police Supervisors’ Association
July 1, 2025- June 30, 2026
31 Exhibit A – Salary Schedule
Woodland Police Supervisors Association
Effective July 1, 2025
3% Salary Increase

Effective January 1, 2026
1% Salary Increase*

CLASSIFICATION A STEP B STEP C STEP D STEP E STEP F STEP G STEP H STEP Police Crime and Intelligence
Analyst
$6,122.55 $6,428.69 $6,750.13 $7,087.63 $7,442.00
Police Records Supervisor $5,743.35 $6,030.52 $6,332.04 $6,648.68 $6,981.12 Police Sergeant $8,392.99 $8,812.64 $9,253.26 $9,715.93 $10,201.74 $10,711.82 $11,247.41 $11,809.78 Police Records Manager $6,373.43 $6,692.10 $7,026.69 $7,378.03 $7,746.94 $8,134.28

CLASSIFICATION A STEP B STEP C STEP D STEP E STEP F STEP G STEP H STEP Police Crime and Intelligence
Analyst
$6,183.77 $6,492.98 $6,817.63 $7,158.50 $7,516.42
Police Records Supervisor $5,800.79 $6,090.82 $6,395.36 $6,715.17 $7,050.93 Police Sergeant $8,476.92 $8,900.77 $9,345.80 $9,813.09 $10,303.76 $10,818.94 $11,359.89 $11,927.88 Police Records Manager $6,437.17 $6,759.02 $7,096.96 $7,451.81 $7,824.41 $8,215.62

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 1, 2025
ITEM #: F.7
SUBJECT: Appoint YCPARMIA Board Representative

Recommendation for Action: Staff recommend the City Council appoint Human Resources Manager Rachael Smith as the Alternate Representative to the Board of the Yolo County Public Agency Risk Management Insurance Authority.

Staff Contact:

Kim McKinney, Administrative Services Director, (530) 661-5849, [email protected]

Fiscal Impact:

No fiscal impact results from this item.

Discussion:

The Yolo County Public Agency Risk Management Insurance Authority (YCPARMIA) is a joint powers authority to provide risk management services to the public agencies within Yolo County.

Each agency is represented on its governing board by a Primary and Alternate representative.

Administrative Services Director Kim McKinney has been the primary representative for the City of Woodland since 2021, with former Human Resources Director Sheila McShane designated as the alternate representative.

Following the retirement of Sheila McShane, a new alternate Board representative must be appointed by the City Council. Staff recommend Rachael Smith, the newly appointed Human Resources Manager, be designated as the alternate Board representative with Kim McKinney remaining as the primary representative.

Conclusion:

Staff recommend the City Council appoint Human Resources Manager Rachael Smith as the Alternate Representative to the Board of the Yolo County Public Agency Risk Management Insurance Authority.

Prepared by: Kim McKinney, Administrative Services Director

Attachments:

None

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 1, 2025
ITEM #: F.8
SUBJECT: Approve Revised Job Description - Firefighter / Firefighter Recruit / Lateral Firefighter

Recommendation for Action: Staff recommend the City Council approve the updated job description for the Firefighter Recruit / Firefighter / Lateral Firefighter.

Staff Contact:

Kim McKinney, Administrative Services Director, (530) 661-5849, [email protected]

Fiscal Impact:

No fiscal impact resulting from this item.

Discussion:

Staff recommend the City Council approve the updated Firefighter Recruit / Firefighter / Lateral Firefighter job description. The revised description includes clarified minimum qualifications for each level of this split-classification, including a highlight of the requirement of three years of full-time, paid experience in a municipal or fire protection district for Lateral Firefighter candidates. This update is intended to better differentiate the lateral classification from entry-level roles and to enhance recruitment efforts by attracting experienced fire service professionals from other local agencies.

The revision to the job description is not intended to alter the required duties of any Firefighter.

Conclusion:

Staff recommend the City Council approve the updated job descriptions for the Firefighter Recruit, Firefighter, and Lateral Firefighter.

Prepared by: Rachael Smith, Human Resources Manager
Reviewed by: Kim McKinney, Administrative Services Director

Attachments:

1. Recruit-Firefighter-Later Firefighter 2025

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Firefighter Recruit/Firefighter/Lateral Firefighter
July 2025

FIREFIGHTER RECRUIT / FIREFIGHTER / LATERAL FIREFIGHTER

DEFINITION
To respond to fire alarms, medical emergency, and other emergency activities in the protection of life and property; and to participate in fire prevention, training and station and equipment maintenance activities.

SUPERVISION RECEIVED AND EXERCISED
As a Firefighter Recruit, the Recruit may be required to attend a City of Woodland sponsored fire academy.

The Recruit will be expected to successfully complete all facets of the academy. Upon successful completion of the Fire Academy, the Recruit will be promoted to the position of Firefighter.

As a Firefighter, supervision is provided by a Fire Captain. Responsibilities may include supervision of volunteer firefighters, fire explorers, and/or interns.

EXAMPLES OF DUTIES
The following are typical illustrations of duties encompassed by the job class, not an all-inclusive or limiting list:

ESSENTIAL JOB FUNCTIONS
• Respond to fire alarms with assigned company; lay and connect hose lines; hold nozzles and direct water streams; raise and climb ladders.
• Perform rescue operations in a variety of situations including but not limited to rescuing persons from areas threatened by fire, hazardous conditions, confined space, and active shooter/rescue task force events.
• Provide basic life support during medical incidents, assessing and initiating patient care until relieved by proper medical personnel.
• Operate all types of portable fire extinguishers, hand tools, hose lines, power tools and appliances, salvage covers, forcible entry tools, emergency medical equipment and other rescue equipment. • Participate in fire drills; serve as instructor as assigned; attend training sessions. • Promote and maintain safety in the workplace.
• Work cooperatively with others as integral part of a team. • Follow chain of command and be responsive to orders.
• Regular, predictable, consistent and timely attendance is an essential function of the position, in that Employee must be present and fit for duty.

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Firefighter Recruit/Firefighter/Lateral Firefighter
July 2025

OTHER JOB FUNCTIONS
• Respond to hazardous materials incidents and participate as member of the County Hazardous Materials Team. Shut down natural gas and electrical services to structure. • Participate in fire inspection activities and other fire prevention, community risk reduction, and public education activities as assigned.
• Ensure that businesses are operating in compliance with the fire code. • Participate in the programs providing various public relations services, including facility tours, public education seminars and other public events.
• Respond to inquiries from the public.
• Assist in investigating fire origin and cause.
• May be requested to respond to emergencies during non-duty hours. • Control traffic.
• Inventory supplies; maintain records.
• Can serve as “acting positions” when certified.
• Clean station quarters and equipment and maintain a clean and orderly condition in and about the fire station; perform minor building maintenance.
• Operate radio and communications equipment.
• Assist in overhaul and salvage operations.
• Learn a wide variety of firefighting duties, methods, and procedures including the operation of firefighting apparatus, equipment, and tools.
• Perform other duties as assigned.

QUALIFICATIONS
Knowledge of:
• Rules, regulations and operational procedures of the Fire Department. • Firefighting methods, techniques, and procedures; operating and mechanical principles involved in the operation of fire apparatus and equipment. Dangers and disposition of hazardous materials. • Emergency medical technician skills including basic life support, CPR, defibrillation, and blood borne pathogens.
• Fire prevention codes and ordinances; building construction; natural gas and electrical shut off procedures.

Skill to:
• Learn firefighting methods and techniques, the operation of firefighting equipment, street location and physical layout of the City, and major fire hazards. • Demonstrate mechanical aptitude as required in the operation of firefighting equipment. • Retain presence of mind in emergencies; analyze fire and emergency situations and report to officer.
• Understand and follow oral and written directions promptly and accurately. • Deal courteously and effectively with the general public. • Establish and maintain effective work relationships with those contacted in the performance of required duties.
• Efficiently operate a personal computer.

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Firefighter Recruit/Firefighter/Lateral Firefighter
July 2025
Ability to:
• Tactfully and effectively interact with all people regardless of race, ethnicity, sex, age or economic status and maintain an inclusive environment.
• Perform general office and clerical duties in support of assigned activities. • Communicate effectively, both orally and in writing.
• Perform physical and strenuous firefighting work requiring strength, coordination, endurance, and flexibility.
• Maintain physical condition necessary to safely and effectively perform the assigned duties.

MINIMUM QUALIFICATIONS
Firefighter Recruit
Education:

High school diploma or equivalent. College -level coursework in fire science, general management, or related field is desirable. Proof of completion of a Firefighter Academy may be required.

Experience:

Any experience that would likely provide the required ability is qualifying; firefighting experience is desirable.

License or Certificate:
• Proof of valid Candidate Physical Ability Test (valid for one year from issuance date). • Proof of validated written test completion given by recognized institution such as Fire Candidate Training Center (FCTC), the City of Woodland, or another accepted agency may be required.

Required Upon Hire and Continued Employment:
• Possession of a valid California Driver License
• Emergency Medical Technician Certificate
• Valid CPR certification.

Firefighter
In addition to the minimum education, experience, and Licenses/Certifications for Firefighter Recruit:

License or Certificate:
• Proof of completion of accredited Firefighter Academy, or Firefighter I certification

Required Prior to Permanent Appointment:
• Acquire and maintain a Firefighter endorsement to a California Driver License

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Firefighter Recruit/Firefighter/Lateral Firefighter
July 2025
Lateral Firefighter
In addition to the minimum education, experience, and Licenses/Certifications for Firefighter Recruit and Firefighter:

Experience:

Possession of at least three (3) years of full -time work experience with a municipal fire agency, including current employment in good standing. Exceptions may be considered for those in lay-off status if deemed not for cause.

License or Certificate:
• Proof of completion of accredited Firefighter Academy required upon hire.

Required Upon Hire and Continued Employment:
• Valid California Commercial Driver License (Class A or B), or Class C w/FF endorsement

Possession of additional experience, licenses, and certifications are considered highly desirable:
• HAZMAT FRO or higher
• Wildland- S130, S131, S190, L180
• ICS 100, 200, 700, 800
• CSFM Firefighter Safety & Survival
• CSFM Auto Extrication
• CSFM Confined Space Awareness or higher
• Rescue Systems 1, 2, and/or 3
• CSFM Trench Rescue
• Swiftwater Rescue Technician or other relevant Water Rescue Certification • Bilingual proficiency

ADA COMPLIANCE
Sensory Requirements:

Requires the ability to recognize and identify similarities and differences between shade, degree or value of colors, shapes, sounds, forms, textures or physical appearance associated with objects and people.

Must be able to wear Personal Protective Equipment (PPE) such as a Self -Contained Breathing apparatus (SCBA), as regulated by Cal/OSHA. To ensure a proper fit, facial hair must be shaven when it interferes with safe fitting of respiratory protective equipment.

Environmental Factors:

May be subjected to moving mechanical parts, electrical currents, vibrations, fumes, odors, dusts, gases, poor ventilation, chemicals, oils, extreme temperatures, workspace restrictions, intense noises, and environmental dangers. when performing actual fire cause investigations or other fire prevention activities, will be required to work outdoors in a variety of weather conditions; tolerate very hot and very cold temperatures; move debris and dirt or other material using a shovel or rake; walk over rough, uneven or rocky surfaces; work at heights greater than 10 feet; climb ladders or steps to reach objects; wear a self -

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Firefighter Recruit/Firefighter/Lateral Firefighter
July 2025
contained breathing apparatus; hear alarms and other auditory warning devices; observe or monitor objects, such as fire protection equipment and systems to comply with safety standards.

Council Action: July 1, 2025

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 1, 2025
ITEM #: F.9
SUBJECT: Prudler Community Facilities District Annual Levy and Collection for Fiscal Year 2025/26

Recommendation for Action: Staff recommend the City Council adopt Resolution No. _____, ordering the annual levy and collection of the assessment within the Prudler Community Facilities District for Fiscal Year 2025/2026.

Staff Contact:

Karie Farnham, Financial Services Manager, (530) 661-5846, [email protected]

Fiscal Impact:

The Fiscal Year (FY) 2025/26 assessment is calculated to be $819.36 for each single family home. If approved, the proposed assessment for the District would generate $141,167 in revenue. The Prudler Community Facilities District (CFD) assessment will generate sufficient revenue to pay for operational expenditures required to maintain the approved amenities within the District.

Background:

The City Council previously undertook proceedings under and pursuant to the terms and provisions of the “Mello-Roos Community Facilities Act of 1982” of the Government Code of the State of California, to form Community Facilities District No. 2022-01 (Prudler Services), to authorize the levy of special taxes upon land within the District to finance the cost of maintenance of public facilities including a neighborhood park, landscaping, lighting, sound walls, and a traffic signal, and incidental expenses within the boundaries of the District.

The City Council, by Ordinance No. 1680, has authorized the levy of a special tax to pay for costs and expenses related to the Prudler CFD.

The Prudler CFD is located in the southeast portion of the City, generally north of Sports Park Drive, south of County Fair Mall, and east of East Street. The District was formed in 2022 and FY2023/24 was the first year properties within the District were assessed.

Discussion:

Each year the City prepares an operating budget to calculate the assessment annually levied on each parcel. This budget determines what maintenance operations are performed for the fiscal year and directs the County Assessor on what to levy each parcel.

This particular CFD requires that the City Council adopt an ordinance to order and annul the levy and collection of assessment. This is typically accomplished at one Council meeting and does not require a public hearing.

Conclusion:

Staff recommend the City Council adopt Resolution No. _____, ordering the annual levy and collection of the assessment within the Prudler Community Facilities District for Fiscal Year 2025/2026.

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Prepared by: Karie Farnham, Financial Services Manager

Attachments:

1. Proposed Resolution - CFD 2022-01_Annual Levy FY2025-26

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RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND ACTING

AS THE LEGISLATIVE BODY OF COMMUNITY FACILITIES DISTRICT NO. 2022-01 (PRUDLER SERVICES) AUTHORIZING THE ANNUAL LEVY OF SPECIAL TAXES FOR FISCAL YEAR 2025/26
WHEREAS, the City Council of the City of Woodland (“City”), previously undertook proceedings under and pursuant to the terms and provisions of the “Mello-Roos Community Facilities Act of 1982”, being Chapter 2.5, Part 1, Division 2, Title 5 of the Government Code of the State of California, to form Community Facilities District No. 2022-01 (Prudler Services) (hereinafter referred to as the “District”), to authorize the levy of special taxes upon land within the District to finance certain services; and
WHEREAS, the City Council, by Ordinance No. 1680 as authorized by Section 53340 of the Government Code of the State of California, has authorized the levy of a special tax to pay for costs and expenses related to said District, and this City Council is desirous to establish the specific rate of the special tax for the District to be collected for the next fiscal year.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Woodland as follows:

SECTION 1.The above recitals are all true and correct.

SECTION 2.That in accordance with the Act and Ordinance, there is hereby levied upon all parcels within the District which are not otherwise exempt from taxation under the Act or the Ordinance the special taxes for fiscal year 2025/26 at or below the maximum rates set forth in the attached referenced and incorporated Exhibit A.

SECTION 3.That the rate determined and as set forth above does not exceed the amount as previously authorized by Ordinance of this City Council, and is not in excess of that as previously approved by the qualified electors of the District, and meets the requirements of Proposition 218 that added Articles XIIIC and XIIID to the State Constitution.

SECTION 4.That the proceeds of the special tax shall be used to pay, in whole or in part, the cost of the following:
a.The cost of maintenance of public facilities including a neighborhood park, landscaping, lighting, sound walls, and a traffic signal, within the boundaries of the District; and
b.Payment of incidental expenses of the District, including costs incurred to determine the amount of and collection of special taxes and costs otherwise incurred in order to carry out the authorized purposes of the District. c.The proceeds of the special taxes shall be used as set forth above, and shall not be used for any other purpose.

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SECTION 5.The special tax shall be collected in the same manner as ordinary ad valorem property taxes are collected, and shall be subject to the same penalties and same procedure and sale in cases of any delinquency for ad valorem taxes, and the Tax Collector is hereby authorized to deduct reasonable administrative costs incurred in collecting any said special tax.

SECTION 6.All monies above collected shall be paid into the District funds.

SECTION 7.The Finance Director is hereby authorized to transmit a certified copy of this Resolution to the County of Yolo (“County”) Office of the Auditor-Controller (“County Auditor”). The County Auditor is hereby directed to enter in the next County assessment roll on which taxes will become due, opposite each lot or parcel of land effected the installment of the special tax, reference is made to the attached Exhibit A for the maximum rates of the Special Tax.

SECTION 8.The adoption of this Resolution constitutes the Authorization of the District levy for the Fiscal Year commencing July 1, 2025 and ending June 30, 2026.

SECTION 9.The City Clerk’s designee, Koppel & Gruber Public Finance, is hereby authorized and directed to file the levy with the Yolo County Auditor subsequent to the adoption of this Resolution.

SECTION 10. This Resolution relating to the levy of the special tax shall take effect immediately upon its final passage in accordance with the provisions of Government Code Section 53340, as amended.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Woodland at a regular meeting held the 1st day of July 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Rich Lansburgh, Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ______________________________ Sarah Lansburgh, CMC, City Clerk Ethan Walsh, City Attorney

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EXHIBIT A
COMMUNITY FACILITIES DISTRICT NO. 2022-01
(Prudler)
FISCAL YEAR 2025/26

SPECIAL TAX RATES
Description Special Tax Rate
Single Family Property $819.36
Approved Property $819.36

Page 113 ends

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 1, 2025
ITEM #: F.10
SUBJECT: Waiver of Second Reading and Adoption of an
Ordinance Revising Sections Within Chapter 8.20,
“Fire Prevention and Emergency Services,” to Title 8
of the Woodland Municipal Code

Recommendation for Action: Staff recommend the City Council waive the second reading and adopt Ordinance No. _____, revising sections within Chapter 8.20, “Fire Prevention and Emergency Services,” to Title 8 of the Woodland Municipal Code.

Staff Contact:

Matt Flint, Fire Marshal, (530) 661-5860, [email protected]

Background:

The requirement in Section 901.6.4 mandates that all residential properties with an NFPA 13D or California Residential Code-compliant sprinkler system be inspected prior to escrow closing. The inspection may be performed by the Fire Department, a licensed C-16 contractor, or a Type 1 Concern. However, this local mandate has become outdated for the following reasons:
• Redundancy with State Law: State building and fire codes already govern the design, installation, maintenance, and inspection of fire sprinkler systems. Additional resale inspections at the local level are no longer necessary. • Inconsistent Enforcement: The City does not actively track residential sales in real time, nor does it require notification when a property is entering escrow. This makes the ordinance difficult to enforce uniformly.
• Legal and Liability Exposure: The City could face liability if a resale occurs without the required inspection and a subsequent system failure is tied back to the code requirement. By maintaining an inspection trigger without a consistent enforcement mechanism, the City opens itself to unnecessary risk.
• Burden on Property Owners and Real Estate Transactions: The resale inspection requirement can delay closings, increase costs for homeowners, and create confusion among realtors, especially if one-off inspections are required by the Fire Department.

Discussion:

The ordinance served a valuable purpose when it was first adopted. However, industry practices, building codes, and regulatory authority have evolved. Today, fire sprinkler system integrity is best maintained through routine maintenance by qualified contractors—not by adding regulatory checkpoints during property sales. Removing this section would align with modern code practice and eliminate a potentially problematic administrative burden. This change would reduce administrative demands on the Fire Department and eliminate future legal exposure tied to missed resale inspections.

Conclusion:

Staff recommend the City Council waive the second reading and adopt Ordinance No. _____, revising sections within Chapter 8.20, “Fire Prevention and Emergency Services,” to Title 8 of the

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Woodland Municipal Code.

Prepared by: Matt Flint, Fire Marshal

Reviewed by: Eric Zane, Fire Chief

Attachments:

1. Proposed Ordinance - Update Ch 8.20 Fire & Emergency Services_2nd Reading & Adoption

2. Amendments- Residental Resale-c1

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ORDINANCE NO. _____

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WOODLAND, CALIFORNIA, AMENDING SECTION 8.20.040 TO CHAPTER 8.20 “FIRE PREVENTION AND EMERGENCY SERVICES” TO TITLE 8 “HEALTH AND SAFETY” OF THE WOODLAND MUNICIPAL CODE, TO AMEND CITY

AMENDMENTS TO THE ADOPTED CALIFORNIA STATE FIRE CODE
WHEREAS, pursuant to its underlying police powers, the City is authorized to proscribe and enforce regulations governing conditions hazardous to life and property from fire, explosion, or hazardous materials; and
WHEREAS, in line with that authority, in 2022, pursuant to Ordinance 1699, the City Council adopted the 2022 California Building Standards Code relevant to fire protection, codified at title 24 of the California Code of Regulations part 9 (“California Fire Code”) in its entirety, save and except certain portions that were deleted, modified, or amended as necessary for application of the California Fire Code to the City’s circumstances, as permitted by law and the Code; and WHEREAS, those modifications are memorialized in the City of Woodland Municipal Code section 8.20.040; and
WHEREAS, City of Woodland Fire Marshal, in reviewing the City’s needs, modern technologies, and the existing provisions of the California Fire Code and Section 8.20.040 has determined that certain revisions to Section 8.20.040 are necessary to comport with the City’s needs; and
WHEREAS, the Fire Marshal proposes Section 8.20.040 be amended to read as shown in Exhibit A, attached hereto and incorporated herein by reference, removing the requirement in Section 8.20.040(D) that residential buildings up for resale undergo a sprinkler inspection and removing the requirement in Section 8.20.040(F) that fire alarm systems in a multi-unit building be energized from the main meter panel board ; and
WHEREAS, the City Council has reviewed the proposed amendments and wishes to adopt them as proposed.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Woodland as follows:

SECTION 1. Recitals. The foregoing recitals are true and correct and incorporated herein, including definitions contained therein, by this reference.

SECTION 2. Amendment. Section 8.20.040 of the Woodland Municipal Code is hereby amended to read as shown in Exhibit A.

SECTION 3. Effective Date. This Ordinance shall take effect thirty (30) days after its adoption.

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SECTION 4. Severability. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance, or any part thereof is for any reason held to be unconstitutional, such decision shall not affect the validity of the remaining portion of this Ordinance or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase thereof, irrespective of the fact that any one or more section, subsection, subdivision, paragraph, sentence, clause or phrase be declared unconstitutional. If for any reason any portion of this ordinance is found to be invalid by a court of competent jurisdiction, the balance of this ordinance shall not be affected.

INTRODUCED AND FIRST READ at a regular meeting of the City Council of the City of Woodland, California on the 17 th day of June 2025 and PASSED, APPROVED AND ADOPTED by the City Council of the City of Woodland at a regular meeting held on the 1 st day of July 2025 by the following vote:

AYES:

NOES:

ABSENT:

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EXHIBIT A
§ 8.20.040. Amendments.

The California Fire Code, as described above and adopted by reference in Section 8.20.010, is hereby amended, modified and revised as set forth in this chapter.

A. Section 202 – General Definitions. Section 202 is amended to add and amend the following definitions:

Building. Any structure used or intended for supporting or sheltering any use or occupancy, including manufactured homes, mobile homes, modular, and multifamily manufactured housing.

Fire Marshal. Shall mean the Chief of the Division of Community Risk Reduction.

B. Section 307.1.1 – Prohibited Open Burning. Section 307.1.1 is amended to read as follows:
307.1.1 Prohibited open burning. Open burning is prohibited in the City of Woodland.

Any burning, open or otherwise, that constitutes a nuisance which is injurious to health, or is indecent or offensive to the senses, or is offensive, or objectionable because of smoke emissions or when atmospheric conditions or local circumstance make such fires hazardous shall be prohibited. The fire code official is authorized to order the extinguishment by the owner, occupant, other responsible person or the fire department of any burning that creates or adds to a hazardous or objectionable situation.

C. Section 508 – Fire Command Center. Section 508.2 is added to read as follows:
508.2 Fire control room for new commercial buildings. All new commercial buildings not addressed in Section 508.1 shall be provided with a Fire Control Room, conforming to the specifications set forth in Sections 508.2.1 through 508.2.6. 508.2.1 Location and access. The location and access to the fire command center shall be approved by the fire code official.
508.2.2 Equipment. Fire Control Rooms shall contain only fire system control valves, fire alarm control panels and other related fire system equipment. Storage of other materials is prohibited.
508.2.3 Dimensions. Fire Control Rooms shall have minimum dimensions of five feet by seven feet.
508.2.4 Fire rating. Fire Control Rooms shall be constructed with a one-hour fire rating. 508.2.5 Access. Fire Control Rooms shall be provided with an exterior access door approved by the fire code official.
508.2.6 Signage. Durable signage shall be provided on the exterior side of the access door.

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D. Section 903.1 – Automatic Sprinkler Systems—General. Section 903.1 is amended to read as follows:
903.1 General. Automatic sprinkler systems shall comply with this section and the following:

An automatic sprinkler system shall be installed in the occupancies and locations set forth in this Chapter and in the locations and according to the conditions described below:
(1) In all buildings other than Group R, Division 2,3 and 4 in which the total floor area of all floors is 5,000 square feet or more, or any building which are three or more stories regardless of height.

Exceptions:

1. Group U occupancies, not including private garages attached to R-3 Occupancies.

2. In storage and bulk handling facilities for grain, including grain elevators and flat storage buildings, automatic fire sprinklers shall not be required in areas where the grain is stored, provided:
a. An automatic fire extinguishing sprinkler system is not otherwise required for code compliance;
b. The floor area of the building or structure does not exceed the maximum basic allowable floor area permitted for specific types of construction as specified in Table 504.3 and including the allowable increases for clear yard spaces as specified in the California Building Code; and
c. The construction of the building or structure complies with all other code provisions for the properly assigned group occupancy classification and type of construction.
(2) Notwithstanding other provisions of this section, the requirement described in this Section 903.1 shall be applied to alterations, repairs, additions and changes of occupancy of existing buildings as follows:
a. Where there is no change of occupancy, alterations or repairs not increasing fire area, total height, or number of stories of an existing building may be made without making the entire building comply with this section.
b. No change shall be made in the character of the occupancy or use of any existing building or structure unless the entire building or structure is made to comply with this section.

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Exceptions:

1. The character of the occupancy of existing buildings may be changed subject to the approval of the building official and the approval of the fire chief, and the building may be occupied for purposes in other occupancy groups without conforming to all the requirements of this section or the California Building Code for those groups, provided the new or proposed use is not more hazardous, based on life and fire risk, than the existing use.

2. No change in the character of occupancy of a building shall be made without a certificate of occupancy, as required by California Building Code. The building official may issue a certificate of occupancy pursuant to the intent of the above exception without certifying that the building complies with all provisions of this section and provisions of the California Building Code. (3) In other areas and occupancies as required in Section 903 of the California Building Code.

E. Section 2306.2.3 – Above-Ground Tanks Located Outside, Above Grade. Section 2306.2.3 is amended to read as follows:
2306.2.3 Above-ground tanks located outside, above grade. Above-ground tanks used for automotive fuel dispensing stations open to the public for retail sales of Class I, II or IIIA liquid motor fuels shall not exceed two tanks totaling 2,000 gallons each.

F. Section 2308.3.2 – Established Limits and Maximum Capacity. Section 2308.3.2 is added to read as follows:
2308.3.2 Established limits and maximum capacity. The storage of compressed natural gases is prohibited within the limits established by law as the limits of districts in which such storage is prohibited.

G. Section 5301.1.1 – Established Limits and Maximum Capacity. Section 5301.1.1 is added to read as follows:
5301.1.1 Established limits and maximum capacity. The storage of compressed natural gases is prohibited within the limits established by law as the limits of districts in which such storage is prohibited.

H. Section 5601.9 – Prohibited and Limited Acts. Section 5601.9 is added to read as follows:
5601.9 Prohibited and limited acts. Storage of explosive materials is prohibited within the limits established by law as the limits of districts in which such storage is prohibited.

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I. Section 5706.4.5.1 – Established Limits. Section 5706.4.5.1 is added to read as follows:
5706.4.5.1 Established limits. Bulk plants or terminals for receiving or storage of flammable or combustible liquids are limited within the limits established by law as the limits of districts in which such storage is limited.

J. Section 5706.5.1.1.1 – Established Limits. Section 5706.5.1.1.1 is added to read as follows:
5706.5.1.1.1 Established limits. Bulk transfer and process transfer operations for receiving or transferring flammable or combustible liquids are limited within the limits established by law as the limits of districts in which such operations is limited.

K. Division II – Administration. Chapter 1, Division II -Administration is hereby amended as follows:

1. Section 101.1 is amended to read as follows:
101.1 Title. These regulations shall be known as the Fire Code of the City of Woodland, hereinafter referred to as "this code."

2. Section 112.4 is amended to read as follows:
112.4 Violation penalties. Persons who shall violate any provision of this code or shall fail to comply with any of the requirements thereof or who shall erect, install, alter, repair or do work in violation of the approved construction documents or directive of the fire code official, or of a permit or certificate used under provisions of this code, shall subject the violator to any or all of the following: suit for civil remedy or criminal penalty, or the administrative penalties provided in Chapter 9.20 of the Woodland Municipal Code.

The criminal penalty for the first offense shall be punishable as an infraction as defined by the California Penal Code, as amended from time to time. The criminal penalty for a second offense or more, shall be punishable as a misdemeanor as defined by the California Penal Code, as amended from time to time. Each day that a violation continues after due notice has been served shall be deemed a separate offense. Nothing in this paragraph shall be construed as precluding the application of the administrative penalties provided in Chapter 9.20 of the Woodland Municipal Code.

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City of Woodland, CA
Downloaded from https://ecode360.com/WO5036 on 2025-06-04 § 8.20.040. Amendments.

The California Fire Code, as described above and adopted by reference in Section 8.20.010, is hereby amended, modified and revised as set forth in this chapter.

A. Section 202 – General Definitions. Section 202 is amended to add and amend the following definitions:

Building. Any structure used or intended for supporting or sheltering any use or occupancy, including manufactured homes, mobile homes, modular, and multifamily manufactured housing.

Fire Marshal. Shall mean the Chief of the Division of Community Risk Reduction.

B. Section 307.1.1 – Prohibited Open Burning. Section 307.1.1 is amended to read as follows:
307.1.1 Prohibited open burning. Open burning is prohibited in the City of Woodland. Any burning, open or otherwise, that constitutes a nuisance which is injurious to health, or is indecent or offensive to the senses, or is offensive, or objectionable because of smoke emissions or when atmospheric conditions or local circumstance make such fires hazardous shall be prohibited. The fire code official is authorized to order the extinguishment by the owner, occupant, other responsible person or the fire department of any burning that creates or adds to a hazardous or objectionable situation.

D. Section 901.6.4 – Resale inspection—Residential sprinkler systems. Section 901.6.4 is added to read as follows:
901.6.4 Resale inspection-residential sprinkler systems. All residential occupancies up for resale and equipped with a NFPA 13D sprinkler system or sprinkler system meeting

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City of Woodland, CA
§ 8.20.040
§ 8.20.040
Downloaded from https://ecode360.com/WO5036 on 2025-06-04 the requirements of the California Residential Code, are required to be inspected by a representative from the Woodland Fire Department, State of California Contractor State License Board Licensed Fire Protection Contractor (C-16), or California State Fire Marshal Licensed A (Type 1) Concern. All necessary repairs shall be completed and verified prior to the closing of escrow.

E.D. Section 903.1 – Automatic Sprinkler Systems—General. Section 903.1 is amended to read as follows:
903.1 General. Automatic sprinkler systems shall comply with this section and the following:

Exceptions:

1. Group U occupancies, not including private garages attached to R-3 Occupancies.

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City of Woodland, CA
§ 8.20.040
§ 8.20.040
Downloaded from https://ecode360.com/WO5036 on 2025-06-04 Exceptions:

F. Section 907.6.2.1 – Fire Alarm Circuits. Section 907.6.2.1 is added to read as follows:
907.6.2.1 Fire alarm circuits. When providing a fire alarm circuit in a multiple occupancy type building (multiple metering), the circuit shall be energized from the main meter panel board.

G.E. Section 2306.2.3 – Above-Ground Tanks Located Outside, Above Grade. Section 2306.2.3 is amended to read as follows:
2306.2.3 Above-ground tanks located outside, above grade. Above-ground tanks used for automotive fuel dispensing stations open to the public for retail sales of Class I, II or IIIA liquid motor fuels shall not exceed two tanks totaling 2,000 gallons each.

H.F. Section 2308.3.2 – Established Limits and Maximum Capacity. Section 2308.3.2 is added to read as follows:
2308.3.2 Established limits and maximum capacity. The storage of compressed natural gases is prohibited within the limits established by law as the limits of districts in which such storage is prohibited.

I.G. Section 5301.1.1 – Established Limits and Maximum Capacity. Section 5301.1.1 is added to read as follows:
5301.1.1 Established limits and maximum capacity. The storage of compressed natural gases is prohibited within the limits established by law as the limits of districts in which such storage is prohibited.

J.H. Section 5601.9 – Prohibited and Limited Acts. Section 5601.9 is added to read as follows:
5601.9 Prohibited and limited acts. Storage of explosive materials is prohibited within the limits established by law as the limits of districts in which such storage is prohibited.

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City of Woodland, CA
§ 8.20.040
§ 8.20.040
Downloaded from https://ecode360.com/WO5036 on 2025-06-04 K.I. Section 5706.4.5.1 – Established Limits. Section 5706.4.5.1 is added to read as follows:
5706.4.5.1 Established limits. Bulk plants or terminals for receiving or storage of flammable or combustible liquids are limited within the limits established by law as the limits of districts in which such storage is limited.

L.J. Section 5706.5.1.1.1 – Established Limits. Section 5706.5.1.1.1 is added to read as follows:
5706.5.1.1.1 Established limits. Bulk transfer and process transfer operations for receiving or transferring flammable or combustible liquids are limited within the limits established by law as the limits of districts in which such operations is limited.

M.K. Division II – Administration. Chapter 1, Division II -Administration is hereby amended as follows:

1. Section 101.1 is amended to read as follows:
101.1 Title. These regulations shall be known as the Fire Code of the City of Woodland, hereinafter referred to as "this code."

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 1, 2025
ITEM #: F.11
SUBJECT: Award Contracts to West Coast Arborists, Inc. for Tree Pruning and Maintenance Services and Stump
Grinding Services

Recommendation for Action: Staff recommend the City Council approve Resolution No. _____, authorizing the City Manager to 1) Execute a two-year tree pruning and maintenance services agreement with West Coast Arborists, Inc. in the amount not-to-exceed $648,783 per year for July 1, 2025 to October 31, 2027 with the option to extend the agreement for up to three additional one-year terms; and 2) Execute a two-year maintenance service agreement for stump grinding services with West Coast Arborists, Inc. for July 1, 2025 to October 31, 2027 in the amount not-to-exceed $15,000 per year.

Staff Contact:

Jenna Moncrief, Management Analyst, (530) 661-2023, [email protected]

Fiscal Impact:

The amount of $648,783 for tree pruning and maintenance per year, and the amount of $15,000 for stump grinding services per year will be funded by the general fund, Measure F, and various lighting and landscape districts. This funding is included in the approved FY26 budget. The pruning and maintenance services contract includes a contingency for up to $20,000 per year. The contingency funding will be available for unanticipated maintenance services. The total compensation, between the two contracts, for FY26 and for FY27 shall not exceed $663,783 per year.

The tree pruning and maintenance agreement includes an option to extend for three additional one- year terms. For each additional year, if applicable, the contract will include a 4% contract increase.

Background:

Urban forests provide a wide range of community benefits, including energy savings, storm water retention, air quality improvements, carbon sequestration, increased property value, and more. The City’s 2018 Urban Forest Resource Analysis performed by Davey Resource Group valued the cumulative benefits of public trees at nearly $1.7 million. Proper tree care, like cyclical pruning, will protect the City’s investment in its over 18,000 public trees and ensure that the urban forest continues to add value to our community for years to come.

Cyclical tree pruning is a standard maintenance procedure that is performed by most agencies across the country in an effort to promote a healthy urban forest and mitigate potential liability. The City of Woodland Climate Action Plan, approved by Council in May 2017, identifies cyclical pruning as a strategy to maintain existing trees and, thus, accomplish goals in the Urban Forest and Open Space focus area (Strategy UF-3). In addition, the Urban Forest Master Plan, approved by Council in March of 2019 supports the ongoing, regular maintenance of the City’s Urban Forest. Specifically, Goal #5 is that all public trees should be pruned and maintained on a 7-year cycle depending on funding and resources.

Implementing a 7-year maintenance cycle, in addition to reactive maintenance, cannot be completely accomplished by in-house staff. The City currently has less than three approved full-time positions in

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the Urban Forestry division. With over 18,000 City trees to maintain and limited Urban Forestry staff, it is necessary to contract out most of the tree pruning and maintenance services.

Discussion:

Staff is requesting approval of two maintenance service agreements with West Coast Arborists, Inc. (WCA). The first agreement, for tree pruning and maintenance services, would have a term starting July 1, 2025 to October 31, 2027 with the option to extend for up to three additional one-year terms.

The second agreement, for stump grinding services, would be from July 1, 2025 to October 31, 2027.

WCA is a professional tree maintenance company that possesses the means and a strong historical working knowledge of our City’s urban forest, to fulfill tree care services. WCA has a well-established working relationship with the City of Woodland, as well as many other local agencies in our area, including the City of Sacramento, West Sacramento, Roseville, Elk Grove, and Davis. This contract will allow the City to stay up-to-date on the 7-year pruning cycle.

Staff propose the City Council approve these professional service agreements by “piggy-backing” off of the City of Sacramento’s procurement process as was done in previous fiscal years. City of Woodland Municipal Code section 3.32.140(c) provides that the City does not have to perform its own competitive bid procedure for non-public projects in certain circumstances, including when a competitive bid procedure has been conducted by another public agency (including another local agency), and the price to the City is equal to or better than the price to the other public agency. The City’s Code also provides that landscape maintenance projects are considered non-public projects.

The City of Sacramento issued a Request for Proposals (RFP) for tree pruning services. The City of Sacramento received eight proposals, which were evaluated based on: (1) capabilities, qualifications, and experience; (2) references; and (3) the relative value offered by competitive pricing. The City of Sacramento determined that WCA was the most qualified contractor to provide tree maintenance services. The City of Sacramento City Council awarded a two-year non-professional services agreement, with options to extend to for three additional one-year terms, to WCA on June 24, 2025, in the amount of, not to exceed $4 million for the first two years, and not-to-exceed $10 million overall.

The City of Sacramento also issued a Request for Proposals (RFP) for stump grinding services. The City of Sacramento received five proposals, which were evaluated based on: (1) capabilities, qualifications, and experience; (2) references; and (3) the relative value offered by competitive pricing. The City of Sacramento determined that WCA was the most qualified contractor to provide stump grinding services. The City of Sacramento City Council awarded a two-year non-professional services agreement to WCA on June 24, 2025 for the amount not to exceed $500,000.

The City of Woodland has less extensive maintenance needs than the City of Sacramento but can use the economy-of-scale pricing that Sacramento received due to its large urban forest. City staff recommend the City enter the two maintenance service contracts as detailed above.

Another benefit associated with this contract is the requirement to provide detailed electronic documentation of all maintenance performed on our trees. This information can then be easily uploaded to the Maintenance Management Software (MMS) and used for tracking maintenance, as well as identifying immediate and potential long-term issues.

Conclusion:

Staff recommend the City Council approve Resolution No. _____, authorizing the City Manager to 1) Execute a two-year tree pruning and maintenance services agreement with West Coast Arborists, Inc. in the amount not-to-exceed $648,783 per year for July 1, 2025 to October 31, 2027 with the option to extend the agreement for up to three additional one-year terms; and 2) Execute a two-year

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maintenance service agreement for stump grinding services with West Coast Arborists, Inc. for July 1, 2025 to October 31, 2027 in the amount not-to-exceed $15,000 per year.

Prepared by: Jenna Moncrief, Management Analyst

Reviewed by: Christine Ferrara, Community Service Director

Attachments:

1. Proposed Resolution - Contracts with WCA

2. WCA Professional Services Agreement FY26-27 - Tree Pruning

3. WCA Professional Services Agreement FY26-27 - Stump Grinding

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RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

AUTHORIZING THE CITY MANAGER TO EXECUTE TWO MAINTENANCE SERVICE AGREEMENTS WITH WEST COAST ARBORISTS, INC. FOR

PRUNING AND MAINTENANCE SERVICES AND FOR STUMP GRINDING

SERVICES
WHEREAS, the City performs annual cyclical pruning and tree maintenance on its urban forest to promote public safety and tree health; and WHEREAS, West Coast Arborists, Inc.; a tree maintenance company, provides municipal tree maintenance service to other local communities, including the Cities of Roseville, Elk Grove, West Sacramento, Davis, and Sacramento; and
WHEREAS, the City Municipal Code Section 3.32.140(c) provides that the City does not have to perform its own competitive bid procedure for non-public projects in certain circumstances; and
WHEREAS, the City of Sacramento conducted a competitive bid procedure for tree pruning services; and
WHEREAS, the City of Sacramento conducted a competitive bid procedure for stump grinding services; and
WHEREAS, “piggy-backing” on the City of Sacramento’s competitively bid tree pruning and stump grinding agreements would benefit the City by economy of scale pricing; and WHEREAS, the proposed tree pruning contract results in an annual cost of $648,783, which includes a contingency not to exceed $20,000 for services provided to the City of Woodland for Fiscal Year (“FY”) 26 and for FY27; and
WHEREAS, the proposed stump grinding contract results in an annual cost of $15,000 for services provided to the City of Woodland for FY26 and for FY27; and WHEREAS, funding in support of this contract is identified in the approved FY26 budget.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Woodland as follows:

SECTION 1.Authorize the City Manager to execute a tree pruning and maintenance services agreement with West Coast Arborists, Inc. in an amount not to exceed $648,783 per year, for an overall amount of $1,297,566 for the period of July 1, 2025 to October 31, 2027. The agreement shall also have the option of three additional one-year extensions, including an additional 4% contract increase per year that the agreement is in effect.

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SECTION 2.Authorize the City Manager to execute a stump grinding services agreement with West Coast Arborists, Inc. in an amount not to exceed $30,000 for the period of July 1, 2025 to October 31, 2027.

SECTION 3.Authorize the City Attorney to make clarifying and confirming changes to the Agreements provided the total contract amount does not change.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Woodland at a regular meeting held on the 1st day of July 2025 by the following vote:

AYES:

NOES:

ABSENT:

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City of Woodland 1
West Coast Arborist Tree Pruning & Maintenance
FY 26-FY27

CITY OF WOODLAND

PROFESSIONAL SERVICES AGREEMENT FOR
FY26-FY27 TREE PRUNING AND MAINTENANCE SERVICES
CM #

This Agreement is made and entered into this_____ day of July, 2025 by and between the City of Woodland, a California municipal corporation (“City”) and West Coast Arborists, Inc. a California Corporation (“Contractor”). City and Contractor are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.

RECITALS
A. Contractor desires to perform and assume responsibility for the provision of certain professional contract services required by the City on the terms and conditions set forth in this Agreement. Contractor represents that it is experienced in providing Tree Pruning services to public clients, is licensed in the State of California, and is familiar with the plans of City.

B. The City of Sacramento awarded a contract to Contractor for similar tree pruning and maintenance services through a competitive bid process, and the City of Woodland is permitted under the terms of its Municipal Code to make use of Sacramento’s procurement process for Contractor’s provision of services to the City.

C. Contractor agrees that it is satisfied itself by its own investigation and research regarding the conditions affecting the work to be done and labor and materials needed, and that its decision to execute this Agreement is based on such independent investigation and research.

D. City desires to engage Contractor to render such services as set forth in this Agreement.

AGREEMENT

1. SCOPE OF SERVICES AND TERM.

1.1 General Scope of Services. Contractor promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the tree pruning and maintenance services necessary for the Project (“Services”). The Services are more particularly described in Exhibit “A” attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance

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City of Woodland
WCA FY26-FY27 Tree Maintenance Agreement 2
with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules, and regulations.

1.2 Term. The term of this Agreement shall be from July 1, 2025 to October 31, 2027 unless earlier terminated as provided herein. Contractor shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines. The Parties may, by mutual, written consent, extend the term of this Agreement for three additional one-year extensions.

2. SCHEDULE OF SERVICES.

2.1 Schedule of Services. Contractor shall perform the Services expeditiously, within the term of this Agreement, and in accordance with the Schedule of Services set forth in Exhibit “A” attached hereto and incorporated herein by reference. Contractor represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Contractor’s conformance with the Schedule, City shall respond to Contractor’s submittals in a timely ma nner. Upon request of City, Contractor shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services.

2.2 Extension of Time. Contractor may, for good cause, request extensions of time to perform the Services required hereunder. Such extensions shall be authorized in advance by the City in writing and shall be incorporated in written amendments to this Agreement.

2.3 Period of Performance and Liquidated Damages . Contractor shall perform and complete all Services under this Agreement within the term set forth in Section 2.1 above as it may be extended pursuant to Section 2.2 (“Performance Time ”). Contractor shall also perform the Services in strict accordance with any completion schedule or Project milestones described in Exhibits “A” attached hereto, or which may be separately agreed upon in writing by the City and Contractor (“Performance Milestones”). Contractor agrees that if the Services are not completed within the aforementioned Performance Time and/or pursuant to any such Project Milestones developed pursuant to provisions of this Agreement, it is understood, acknowledged and agreed that the City will suffer damage.

3. FEES AND PAYMENTS.

3.1 Compensation. Contractor shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit ”B” attached hereto and incorporated herein by reference. The total compensation for this Agreement shall not exceed Six Hundred Forty-Eight Thousand Seven Hundred Eighty Three Dollars ($648,783.00). Contractor shall not be reimbursed for any expenses unless authorized in writing by City. Should the parties agree to extend the agreement past the initial term , there will be an increase of four percent (4%) per year that the contract is in place. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.

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City of Woodland
WCA FY26-FY27 Tree Maintenance Agreement 3

3.2 Payment of Compensation . Contractor shall submit to City a biweekly itemized statement which indicates work completed and hours of Services rendered by Contractor. The statement shall describe the amount of Services and supplies provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, thro ugh the date of the statement. City shall, within forty-five (45) days of receiving such statement, review the statement and pay all approved charges thereon.

3.3 Extra Work. At any time during the term of this Agreement, City may request that Contractor perform Extra Work. As used herein, “Extra Work ” means any work which is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Contractor shall not perform, nor be compensated for, Extra Work without written authorization from City’s Representative.

4. CHANGES.

4.1 The Parties may, from time to time, request changes in the scope of the Services of Contractor to be performed hereunder. Such changes, including any increase or decrease in the amount of Contractor’s compensation and/or changes in the schedule must be authorized in advance by City in writing. Mutually agreed changes shall be incorporated in written amendments to the Agreement.

5. RESPONSIBILITIES OF CONTRACTOR.

5.1 Independent Contractor; Control and Payment of Subordinates. The Services shall be performed by Contractor or under its supervision. Contractor will determine the means, methods and details of performing the Services subject to the requirements of this Agreement.

City retains Contractor on an independent contractor basis and not as an employee. Contractor retains the right to perform similar or different services for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Contractor shall also not be employees of City and shall at all times be under Contractor’s exclusive direction and control. Contractor shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Contractor shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withho lding, unemployment insurance, disability insurance, and workers’ compensation insurance.

5.2 Conformance to Applicable Requirements. All work prepared by Contractor shall be subject to the approval of City.

5.3 Substitution of Key Personnel. Contractor has represented to City that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Contractor may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Contractor cannot agree as

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to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause.

As discussed below, any personnel who fail or refuse to perform the Services in a manner acceptable to the City, or who are determined by the City to be un cooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property, shall be promptly removed from the Project by the Contractor at the request of the City.

The key personnel for performance of this Agreement are as follows: James Speck.

5.3.1 City’s Representative. The City hereby designates Westley Schroeder or his or her designee, to act as its representative for the performance of this Agreement ( “City’s Representative”). City’s Representative shall have the power to act on behalf of the City for all purposes under this Contract. Contractor shall not accept direction or orders from any person other than the City’s Representative or his or her designee.

5.3.2 Contractor’s Representative. Contractor hereby designates James Speck or his or her designee, to act as its representative for the performance of this Agree ment (“Contractor’s Representative”). Contractor’s Representative shall have full authority to represent and act on behalf of the Contractor for all purposes under this Agreement. The Contractor’s Representative shall supervise and direct the Services, using his best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.

5.4 Coordination of Services. Contractor agrees to work closely with City staff in the performance of Services and shall be available to City ’s staff, Contractors and other staff at all reasonable times.

5.5 Standard of Care; Performance of Employees . Contractor shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Contractor represents and maintains that it is skilled in the professional calling necessary to perform the Services. Contractor warrants that all employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Finally, Contractor represents that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a City Business License, and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Contractor shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Contractor’s failure to comply with the standard of care provided for herein. Any employee of the Contractor or its sub - Contractors who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Contractor and shall not be re-employed to perform any of the Services or to work on the Project.

5.6 Safety. Contractor shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Contractor shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall

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exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate lif e protection and life saving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.

6. INSURANCE.

6.1 Time for Compliance . Contractor shall not commence Services under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Contractor shall not allow any subcontractor to commence work on any subcontract until it has provided evidence satisfactory to the City that the subcontractor has secured all insurance required under this section. Failure to provide and maintain all required insurance shall be grounds for the City to terminate this Agreement for cause.

6.2 Types of Required Coverages. As a condition precedent to the effectiveness of this Agreement for work to be performed hereunder and without limiting the indemnity provisions of the Agreement, the Contractor in partial performance of its obligations under such Agreement, shall procure and maintain in full force and effect during the term of the Agreement, the following policies of insurance.

6.2.1 Commercial General Liability . Co mmercial General Liability Insurance which affords coverage at least as broad as Insurance Services Office “occurrence” form CG 0001, with minimum limits of at least $1,000,000 per occurrence. Defense costs shall be paid in addition to the limits.

The policy shall contain no endorsements or provisions limiting coverage for (1) products and completed operations; (2) contractual liability; (3) third party action over claims; or (4) cross liability exclusion for claims or suits by one insured against another.

6.2.2 Automobile Liability . Automobile Liability Insurance with coverage at least as broad as Insurance Services Office Form CA 0001 covering “Any Auto” (Symbol 1) with minimum limits of $1,000,000 each accident.

6.2.3 Workers’ Compensation. Workers’ Compensation Insurance, as required by the State of California and Employer ’s Liability Insurance with a limit of not less than $1,000,000 per accident for bodily injury and disease.

6.2.4 Professional Liability . Professional Liability insurance for errors and omissions with minimum limits of $1,000,000. Covered Professional Services shall specifically include all work to be performed under the Agreement.

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If coverage is written on a claims-made basis, the retroactive date shall precede the effective date of the initial Agreement and continuous coverage will be maintained or an extended reporting period will be exercised for a period of at least three (3) ye ars from termination or expiration of this Agreement.

6.3 Endorsements.

6.3.1 The policy or policies of insurance required by Sections 6.2.1 Commercial General Liability and 6.2.2 Automobile Liability.

6.3.1.1 Additional Insured . The indemnified parties shall be additional insureds with regard to liability and defense of suits or claims arising out of the performance of the Agreement. Additional Insured Endorsements shall not (1) be restricted to “ongoing operations”; (2) exclude “contractual liability”; (3) restrict coverage to “sole” liability of Contractor; or (4) contain any other exclusions contrary to the Agreement.

6.3.1.2 Primary Insurance and Non-Contributing Insurance. This insurance shall be primary and any other insurance, deductible, or self -insurance maintained by the indemnified parties shall not contribute with this primary insurance.

6.3.1.3 Severability. In the event of one insured, whether named or additional, incurs liability to any other of the insureds, whether named or additional, the policy shall cover the insured against whom claim is or may be made in the same manner as if separate policies had been issued to each insured, except that the limits of insurance shall not be increased thereby.

6.3.1.4 Cancellation. The policy shall not be canceled or the coverage suspended, voided, reduced or allowed to expire until a thirty (30) day prior written notice of cancellation has been served upon the City except ten (10) days prior written notice shall be allowed for non-payment of premium.

6.3.1.5 Duties. Any failure by the named insured to comply with reporting provisions of the policy or breaches or violations of warranties shall not affect coverage provided to the indemnified parties.

6.3.1.6 Applicability. That the coverage provided therein shall apply to the obligations assumed by the Contractor under the indemnity provisions of the Agreement, unless the policy or policies contain a blanket form of contractual liability coverage.

6.3.2 The policy or policies of insurance required by Section 6.2.3 Workers’ Compensation shall be endorsed, as follows:

6.3.2.1 Waiver of Subrogation : A waiver of subrogation stating that the insurer waives all rights of subrogation against the indemnified parties.

6.3.2.2 Cancellation. The policy shall not be canceled or the coverage suspended, voided, reduced or allowed to expire until a thirty (30) day prior written notice of

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cancellation has been served upon the City except ten (10) days prior written notice shall be allowed for non-payment of premium.

6.3.3 The policy or policies of insurance required by Section 6.2.4 Professional Liability shall be endorsed, as follows:

6.3.3.1 Cancellation. The policy shall not be canceled or the coverage suspended, voided, reduced or allowed to expire until a thirty (30) day prior written notice of cancellation has been served upon the City except ten (10) days prior written notice shall be allowed for non-payment of premium.

6.4 Deductible. Any deductible or self -insured retention must be approved in writing by the City and shall protect the indemnified parties in the same manner and to the same extent as they would have been protected had the policy or policies not contained a deductible or self-insured retention.

6.5 Evidence of Insurance . The Contractor, concurrently with the execution of the Agreement, and as a condition precedent to the effectiveness thereof, shall deliver either certified copies of the required policies, or original certificates and endorsements on forms approved by the City. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15) days prior to the expiration of any such policy, evidence of insurance showing that such insura nce coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or reduced, Contractor shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies.

6.6 Failure to Maintain Coverage . Contractor agrees to suspend and cease all operations hereunder during such period of time if the required insurance coverage is not in effect and evidence of insurance has not been furnished to the City. The City shall have the right to withhold any payment due Contractor until Contractor has fully complied with the insurance provisions of this Agreement.

In the event that the Contractor’s operations are suspended for failure to maintain required insurance coverage, the Contractor shall not be entitled to an extension of time for completion of the Work because of production lost during suspension.

6.7 Acceptability of Insurers. Each such policy shall be from a company or companies with a current A.M. Best’s rating of no less than A:VII and authorized to do business in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.

6.8 Insurance for Subcontractors. All subcontractors shall be included as additional insureds under the Contractor’s policies, or the Contractor shall be responsible for causing subcontractors to purchase the appropriate insurance in compliance with the terms of this Agreement, including adding the City as an Additional Insured to the subcontractor’s policies.

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7. OWNERSHIP OF MATERIALS AND CONFIDENTIALITY.

7.1 Documents & Data; Licensing of Intellectual Property . This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Contractor under this Agreement (“Documents & Data”). All Documents & Data shall be and remain the property of City, and shall not be used in whole or in substantial part by Contractor on other projects without the City's express written permission. Within thirty (30) days following the completion, suspension, abandonment or termination of this Agreement, Contractor shall provide to City reproducible copies of all Documents & Data, in a form and amount required by City. City reserves the right to select the method of document reproduction and to establish where the reproduction will be accomplished. The reproduction expense shall be borne by City at the actual cost of duplication. In the event of a dispute regarding the amount of compensation to which the Contractor is entitled under the termination provisions of this Agreement, Contractor shall provide all Documents & Data to City upon payment of the undisputed amount. Contractor shall have no right to retain or fail to provide to City any such documents pending resolution of the dispute. In addition, Contractor shall retain copies of all Documents & Data on file for a minimum of four (4) years following completion of the Project, and shall make copies available to City upon the payment of actual reasonable duplication costs. Before destroying the Documents & Da ta following this retention period, Contractor shall make a reasonable effort to notify City and provide City with the opportunity to obtain the documents.

7.1.1 Subcontractors. Contractor shall require all subcontractors to agree in writing that City is granted a non -exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Contractor or its subcontractors, or those provided to Contractor by the City.

7.1.2 Right to Use. City shall not be limited in any way in its use or reuse of the Documents and Data or any part of them at any time for purposes of this Project or another project, provided that any such use not within the purposes intended by this Agreement or on a project other than this Project without employing the services of Contractor shall be at City’s sole risk. If City uses or reuses the Documents & Data on any project other than this Project, it shall remove the Contractor’s seal from the Documents & Data. Contractor shall be responsible and liable for its Documents & Data, pursuant to the terms of this Agreement, only with respect to the condition of the Documents & Data at the time they are provided to the City upon completion, suspension, abandonment or termination. Contractor shall not be responsible or liable for any revisions to the Documents & Data made by any party other than Contractor, a party for whom the Contractor is legally responsible or liable, or anyone approved by the Contractor, or for the use of Documents & Data on any other project by City.

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7.1.3 Electronic Copies . Contractor shall provide electronic copies of the finished products in the original software format at the conclusion of the respective phases of work.

Complex documents such as reports that utilize more than one type of software shall also be provided in a common format such as Adobe Acrobat (*.pdf). Files of construction drawings shall be provided in a current version of AutoCAD.

7.2 Confidentiality. All Documents & Data, either created by or provided to Contractor in connection with the performance of this Agreement, shall be held confidential by Contractor.

All Documents & Data shall not, without the prior written consent of City or except pursuant to court order, be used or reproduced by Contractor for any purposes other than the performance of the Services. Contractor shall not disclose, cause or facilitate the disclosure of the Documents & Data to any person or entity not connected with the performance of the Services or the Project.

Nothing furnished to Contractor that is otherwise known to Contractor or is generally known, or has become known, to the related industry shall be deemed confidential. Contractor shall not use City’s name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City.

7.3 Indemnification. Contractor shall defend, indemnify and hold the City, its directors, officials, officers, employees, volunteers and agents free and harmless, pursuant to the indemnification provisions of this Agreement, for any alleged infringement of any patent, copyright, trade secret, trade name, trademark, or any other proprietary right of any person or entity in consequence of the use on the Project by City of the Documents & Data, including any method, process, product, or concept specified or depicted.

8. ACCOUNTING RECORDS.

8.1 Accounting Records. Contractor shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Contractor shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to the Agree ment for a period of three (3) years from the date of final payment under this Agreement.

9. SUBCONTRACTING.

9.1 Prior Approval Required. Contractor shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.

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10. TERMINATION OF AGREEMENT.

10.1 Grounds for Termination. City may, by written notice to Contractor, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Contractor of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Contractor shall be compensated only for those S ervices which have been adequately rendered to City, and Contractor shall be entitled to no further compensation. Contractor may not terminate this Agreement except for cause.

10.2 Effect of Termination . If this Agreement is terminated as provided herein, City may require Contractor to provide all finished or unfinished Documents and Data and other information of any kind prepared by Contractor in connection with the performance of Services under this Agreement. Contractor shall be required to provide such document and other information within fifteen (15) days of the request.

10.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.

11. GENERAL PROVISIONS

11.1 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:

City:

CITY OF WOODLAND
300 First Street
Woodland, CA 95695
Attn: City Manager
Contractor:

Victor Gonzalez, Vice President
2200 East Via Burton Street
Anaheim, CA 92806
(800) 521-3714 [email protected]

Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

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11.2 Indemnification.

11.2.1 To the fullest extent permitted by law, Contractor shall defend (with counsel of City’s choosing), indemnify and hold the City, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Contractor, its officials, officers, employees, subcontractors, Contractors or agents in connection with the performance of the Contractor’s services, the Project or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and expenses. Contractor's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Contractor, the City, its officials, officers, employees, agents, or volunteers.

11.2.2 To the extent required by Civil Code section 2782.8, which is fully incorporated herein, Contractor’s obligations under the above indemnity shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor, but shall not otherwise be reduced. If Contractor’s obligations to defend, indemnify, and/or hold harmless arise out of Contractor’s performance of “design professional services” (as that term is defined under Civil Code section 2 782.8), then upon Contractor obtaining a final adjudication that liability under a claim is caused by the comparative active negligence or willful misconduct of the City, Contractor’s obligations shall be reduced in proportion to the established comparative liability of the City and shall not exceed the Contractor’s proportionate percentage of fault.

11.3 Laws and Regulations; Employee/Labor Certifications. Contractor shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Contractor shall be liable for all violations of such laws and regulations in connection with Services. If the Contractor performs any work knowing it to be contrary to such laws, rules and regulations and without giving written notice to the City, Contractor shall be solely responsible for all costs arising therefrom. Contractor shall defend, indemnify and hold City, its officials, directors, officers, employees, and agents free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations.

11.3.1 Employment Eligibility; Contractor. By executing this Agreement, Contractor verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time. Such requirements and restrictions include, but are not limited to, examination and retention of documentation confirming the identity and immigration status of each employee of the Contractor.

Contractor also verifies that it has not committed a violation of any such law within the five (5) years immediately preceding the date of execution of this Agreement, and shall not violate any such law at any time during the term of the Agreement. Contractor shall avoid any violation of any such law during the term of this Agreement by participating in an electronic verification of work authorization program operated by the United States Department of Homeland Security, by

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Woodland City CouncilJuly 1, 2025

Woodland City Council
July 1, 2025