Yorba Linda City Council
June 6, 2023

AGAINST OR SEGREGATION OF, ANY PERSON OR GROUP OF PERSONS ON

ACCOUNT OF ANY IMPERMISSIBLE CLASSIFICATION INCLUDING, BUT NOT LIMITED

TO, RACE, COLOR, CREED, RELIGION, SEX, MARITAL STATUS, SEXUAL

ORIENTATION, NATIONAL ORIGIN, OR ANCESTRY IN THE PERFORMANCE OF THIS AGREEMENT. CONTRACTOR SHALL TAKE AFFIRMATIVE ACTION TO INSURE THAT

APPLICANTS ARE EMPLOYED AND THAT EMPLOYEES ARE TREATED DURING

EMPLOYMENT WITHOUT REGARD TO THEIR RACE, COLOR, CREED, RELIGION, SEX, MARITAL STATUS, SEXUAL ORIENTATION, NATIONAL ORIGIN, OR ANCESTRY.

9. MISCELLANEOUS PROVISIONS.

9.1 NOTICE. ANY NOTICE, DEMAND, REQUEST, DOCUMENT, CONSENT,

APPROVAL, OR COMMUNICATION EITHER PARTY DESIRES OR IS REQUIRED TO GIVE

TO THE OTHER PARTY OR ANY OTHER PERSON SHALL BE IN WRITING AND SHALL

BE DEEMED TO BE GIVEN WHEN SERVED PERSONALLY OR DEPOSITED IN THE US

MAIL, PREPAID, FIRST-CLASS MAIL, RETURN RECEIPT REQUESTED, ADDRESSED AS FOLLOWS:

TO CITY: CITY OF YORBA LINDA
4845 CASA LOMA AVENUE
YORBA LINDA, CALIFORNIA 92886
ATTENTION: CITY ENGINEER
TO CONTRACTOR: ST. FRANCIS ELECTRIC LLC.
1420 WEST CITRUS STREET
RIVERSIDE, CA. 92507

ATTENTION JILL PETRIE

EITHER PARTY MAY CHANGE ITS ADDRESS BY NOTIFYING THE
OTHER PARTY OF THE CHANGE OF ADDRESS IN WRITING. NOTICE SHALL BE

DEEMED COMMUNICATED AT THE TIME PERSONALLY DELIVERED OR IN SEVENTY-TWO (72) HOURS FROM THE TIME OF MAILING IF MAILED AS PROVIDED IN THIS SECTION.

9.2 INTERPRETATION. THE TERMS OF THIS AGREEMENT SHALL BE

CONSTRUED IN ACCORDANCE WITH THE MEANING OF THE LANGUAGE USED AND

SHALL NOT BE CONSTRUED FOR OR AGAINST EITHER PARTY BY REASON OF THE

AUTHORSHIP OF THIS AGREEMENT OR ANY OTHER RULE OF CONSTRUCTION WHICH MIGHT OTHERWISE APPLY.

9.3 ARTICLE AND SECTION HEADINGS AND SUBHEADINGS. THE ARTICLE AND

SECTION HEADINGS AND SUBHEADINGS CONTAINED IN THIS AGREEMENT ARE

INCLUDED FOR CONVENIENCE ONLY AND SHALL NOT LIMIT OR OTHERWISE AFFECT THE TERMS OF THIS AGREEMENT.

9.4 COUNTERPARTS. THIS AGREEMENT MAY BE EXECUTED IN

COUNTERPARTS, EACH OF WHICH SHALL BE DEEMED TO BE AN ORIGINAL, AND SUCH COUNTERPARTS SHALL CONSTITUTE ONE AND THE SAME INSTRUMENT.

9.5 INTEGRATION; AMENDMENT. THIS AGREEMENT INCLUDING THE

ATTACHMENTS HERETO IS THE ENTIRE, COMPLETE, AND EXCLUSIVE EXPRESSION OF THE UNDERSTANDING OF THE PARTIES. IT IS UNDERSTOOD THAT THERE ARE

NO ORAL AGREEMENTS BETWEEN THE PARTIES HERETO AFFECTING THIS

AGREEMENT AND THIS AGREEMENT SUPERSEDES AND CANCELS ANY AND ALL

PREVIOUS NEGOTIATIONS, ARRANGEMENTS, AGREEMENTS, AND

UNDERSTANDINGS, IF ANY, BETWEEN THE PARTIES, AND NONE SHALL BE USED TO INTERPRET THIS AGREEMENT. NO AMENDMENT TO OR MODIFICATION OF THIS

AGREEMENT SHALL BE VALID UNLESS MADE IN WRITING AND APPROVED BY CONTRACTOR AND BY THE CITY COUNCIL OF CITY. THE PARTIES AGREE THAT THIS

REQUIREMENT FOR WRITTEN MODIFICATIONS CANNOT BE WAIVED AND THAT ANY ATTEMPTED WAIVER SHALL BE VOID.

9.6 SEVERABILITY. IN THE EVENT THAT ANY ONE OR MORE OF THE

ARTICLES, PHRASES, SENTENCES, CLAUSES, PARAGRAPHS, OR SECTIONS

CONTAINED IN THIS AGREEMENT SHALL BE DECLARED INVALID OR

UNENFORCEABLE, SUCH INVALIDITY OR UNENFORCEABILITY SHALL NOT AFFECT

ANY OF THE REMAINING ARTICLES, PHRASES, SENTENCES, CLAUSES,

PARAGRAPHS, OR SECTIONS OF THIS AGREEMENT WHICH ARE HEREBY DECLARED

AS SEVERABLE AND SHALL BE INTERPRETED TO CARRY OUT THE INTENT OF THE

PARTIES HEREUNDER UNLESS THE INVALID PROVISION IS SO MATERIAL THAT ITS

INVALIDITY DEPRIVES EITHER PARTY OF THE BASIC BENEFIT OF THEIR BARGAIN OR RENDERS THIS AGREEMENT MEANINGLESS.

9.7 UNFAIR BUSINESS PRACTICES CLAIMS. IN ENTERING INTO THIS

AGREEMENT, CONTRACTOR OFFERS AND AGREES TO ASSIGN TO CITY ALL RIGHTS,

TITLE, AND INTEREST IN AND TO ALL CAUSES OF ACTION IT MAY HAVE UNDER SECTION 4 OF THE CLAYTON ACT (15 U.S.C. § 15) OR UNDER THE CARTWRIGHT ACT (CHAPTER 2, (COMMENCING WITH SECTION 16700) OF PART 2 OF DIVISION 7 OF THE

BUSINESS AND PROFESSIONS CODE), ARISING FROM PURCHASES OF GOODS, SERVICES, OR MATERIALS RELATED TO THIS AGREEMENT. THIS ASSIGNMENT

SHALL BE MADE AND BECOME EFFECTIVE AT THE TIME CITY RENDERS FINAL

PAYMENT TO CONTRACTOR WITHOUT FURTHER ACKNOWLEDGMENT OF THE PARTIES.

9.8 INVOICING. CONTRACTOR SHALL SUBMIT INVOICES MONTHLY DURING

THE TERM OF THIS AGREEMENT, BASED ON THE UNIT COST FOR THE SERVICES PERFORMED AND REIMBURSABLE COSTS INCURRED PRIOR TO THE INVOICE DATE.

INVOICES SHALL BE SUBMITTED TO:

CITY OF YORBA LINDA
4845 CASA LOMA AVENUE

YORBA LINDA, CALIFORNIA 92886
ATTENTION: ENGINEERING DEPARTMENT

9.9 NO THIRD PARTY BENEFICIARIES. WITH THE EXCEPTION OF THE

SPECIFIC PROVISIONS SET FORTH IN THIS AGREEMENT, THERE ARE NO INTENDED

THIRD-PARTY BENEFICIARIES UNDER THIS AGREEMENT AND NO SUCH OTHER THIRD PARTIES SHALL HAVE ANY RIGHTS OR OBLIGATIONS HEREUNDER.

9.10 EXECUTION OF CONTRACT. THE PERSONS EXECUTING THIS

AGREEMENT ON BEHALF OF EACH OF THE PARTIES HERETO REPRESENT AND

WARRANT THAT (I) SUCH PARTY IS DULY ORGANIZED AND EXISTING, (II) THEY ARE

DULY AUTHORIZED TO EXECUTE AND DELIVER THIS AGREEMENT ON BEHALF OF

SAID PARTY, (III) BY SO EXECUTING THIS AGREEMENT, SUCH PARTY IS FORMALLY

BOUND TO THE PROVISIONS OF THIS AGREEMENT, AND (IV) THAT ENTERING INTO

THIS AGREEMENT DOES NOT VIOLATE ANY PROVISION OF ANY OTHER AGREEMENT TO WHICH SAID PARTY IS BOUND. THIS AGREEMENT SHALL BE BINDING UPON THE

HEIRS, EXECUTORS, ADMINISTRATORS, SUCCESSORS, AND ASSIGNS OF THE PARTIES.

9.11 DEBARMENT AND SUSPENSION. A CONTRACT AWARD WILL

NOT BE MADE TO PARTIES LISTED ON THE GOVERNMENTWIDE EXCLUSION IN

THE SYSTEM FOR AWARD MANAGEMENT (SAM), IN ACCORDANCE WITH THE OMB GUIDELINES AT 2 CFR 180 THAT IMPLEMENTS EXECUTIVE ORDERS 12549 (3 CFR PART 1986 COMP. P. 189) AND 12689 (3 CFR PART 1989 COMP. P. 235) “DEBARMENT AND SUSPENSION.”
[SIGNATURES ON FOLLOWING PAGE]

IN WITNESS WHEREOF, the Parties have executed and entered into this Agreement as of the date first written above.

CITY OF YORBA LINDA, a California
municipal corporation
Gene Hernandez, Mayor
ATTEST
By:

Marcia Brown, City Clerk
APPROVED AS TO FORM:

By:

Dianna Honeywell
Finance Director
By:

Rutan & Tucker, LLP, City Attorney
CONTRACTOR:

By:
(Print)
Signature:

Title:

Address:

By:
(Print)
Signature:

Title:

Address:

Two signatures are required if a corporation.

NOTE: CONTRACTOR’S SIGNATURES SHALL BE DULY NOTARIZED, AND APPROPRIATE

ATTESTATIONS SHALL BE INCLUDED AS MAY BE REQUIRED BY THE BYLAWS,

ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONTRACTOR’S BUSINESS ENTITY.

(PAGE 1 OF 2)

CITY OF YORBA LINDA

MATERIALS AND LABOR BOND
FOR

TRAFFIC SIGNAL MAINTENANCE SERVICES
KNOW ALL MEN BY THESE PRESENTS that, as
CONTRACTOR, and ,
as SURETY, are held and firmly bound unto the City of Yorba Linda, as AGENCY, in the penal sum of dollars ($ ),
which is one hundred (100%) of the total contract amount for the above stated project, for the payment of which sum, CONTRACTOR and SURETY agree to be bound, jointly and severally, firmly by these presents.

THE CONDITIONS OF THIS OBLIGATION ARE SUCH that, whereas CONTRACTOR has been awarded and is about to enter into the annexed Contract Agreement with AGENCY for the above stated project, if CONTRACTOR or any subcontractor fails to pay for any labor or material of any kind used in the performance of the work to be done under said contract, or fails to submit amounts due under the State Unemployment Insurance Act with respect to said labor, SURETY will pay for the same in an amount not exceeding the sum set forth above, which amount shall insure to be the benefit of all persons entitled to file claims under the State Code of Civil Procedures; provided that any alterations in the work to be done, materials to be furnished, or time for completion made pursuant to the terms of the contract documents shall not in any way release either CONTRACTOR or SURETY, and notice of said alterations is hereby waived by SURETY.

WITNESS our hands this day of , 2023.

CONTRACTOR(CORPORATION)-TYPE
By President
(SEAL) By
Secretary/Treasurer

MATERIAL AND LABOR BOND (PAGE 2 OF 2)

SURETY'S NAME-TYPE
(SEAL)

MAILING ADDRESS (SURETY)
BY: ________________________________
NAME
________________________________
Title
NOTE: SIGNATURES OF CORPORATEOFFICIALS AND SURETY MUST
BE NOTARIZED, ATTACH JURAT.

BOND APPROVED AS TO FORM:

CITY ATTORNEY - CITY OF YORBA LINDA

(PAGE 1 OF 2)

CITY OF YORBA LINDA

PERFORMANCE BOND
FOR

TRAFFIC SIGNAL MAINTENANCE SERVICES
KNOW ALL MEN BY THESE PRESENTS that, as
CONTRACTOR, and ,
as SURETY, are held and firmly bound unto the City of Yorba Linda, as AGENCY, in the penal sum of dollars ($ ),
which is one hundred (100%) of the total contract amount for the above stated project, for the payment of which sum, CONTRACTOR and SURETY agree to be bound, jointly and severally, firmly by these presents.

THE CONDITIONS OF THIS OBLIGATION ARE SUCH that, whereas CONTRACTOR has been awarded and is about to enter into the annexed Contract Agreement with AGENCY for the above stated project, if CONTRACTOR or any subcontractor fails to pay for any labor or material of any kind used in the performance of the work to be done under said contract, or fails to submit amounts due under the State Unemployment Insurance Act with respect to said labor, SURETY will pay for the same in an amount not exceeding the sum set forth above, which amount shall insure to be the benefit of all persons entitled to file claims under the State Code of Civil Procedures; provided that any alterations in the work to be done, materials to be furnished, or time for completion made pursuant to the terms of the contract documents shall not in any way release either CONTRACTOR or SURETY, and notice of said alterations is hereby waived by SURETY.

WITNESS our hands this day of , 2023.

CONTRACTOR (CORPORATION)-
TYPE
By President
(SEAL) By

Secretary/Treasurer
PERFORMANCE BOND (PAGE 2 OF 2)

SURETY'S NAME-TYPE
(SEAL)

MAILING ADDRESS (SURETY)
BY: ________________________________
NAME
________________________________
Title
NOTE: SIGNATURES OF CORPORATEOFFICIALS AND SURETY MUST
BE NOTARIZED, ATTACH JURAT.

BOND APPROVED AS TO FORM:

CITY ATTORNEY - CITY OF YORBA LINDA

PUBLIC WORKS DEPARTMENT
DATE: JUNE 6, 2023
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JAMIE LAI, P.E., DIRECTOR OF PUBLIC WORKS/CITY ENGINEER PREPARED BY: AUSTIN POSTOVOIT, SENIOR MANAGEMENT ANALYST SUBJECT: CANCELLATION OF STREET LIGHTING AND LANDSCAPE

MAINTENANCE ASSESSMENT DISTRICT (LMAD) SPECIAL

ASSESSMENT FEES FOR MULTIPLE ASSESSMENT YEARS FOR APN
351-561-45, APN 341-311-42 and APN 341-311-45

RECOMMENDATION
It is recommended that the City Council:

1. Cancel the Street Lighting and Landscape Maintenance Assessment District (LMAD) special assessment fees for assessment year 2017 for APN 351-561-45, and

2. Cancel the LMAD special assessment fees from years 2017-2022 for APN 341-311- 42 and APN 341-311-45, and

3. Direct staff to provide written authorization to the Office of the Treasurer-Tax Collector to remove the specified charges.

BACKGROUND
The City’s Street Lighting and Landscape Maintenance Assessment District (LMAD) was formed pursuant to the Landscaping and Lighting Act of 1972 (’72 Act), which is included in the State of California Streets and Highways Code Division 15, Part 2, and the provisions of the California Constitution, Article XIII D (commonly referred to as Proposition 218). Under such provisions, the City annually levies and collects special assessments for the City’s LMAD in order to provide and maintain various landscaping, lighting and traffic signal improvements throughout the City that provide benefits to properties within the LMAD. As part of this process, the City annually submits the assessment amounts for each parcel by APN to the Orange County Auditor/Controller’s Office for placement on the annual property tax roll.

At any point, the County may notify the City of parcels on which the County requests that the City remove the LMAD assessment. The County makes such requests when the property taxes on the property are delinquent and have not been paid for a number of years. In the usual course, the County proceeds to auction off the properties for failing to pay the taxes; however, the County does not auction parcels that are tax exempt or government owned.

C A N C E L L A T I O N O F S T R E E T L I G H T I N G A N D L A N D S C A P E

M A I N T E N A N C E A S S E S S M E N T D I S T R I C T ( L M A D ) S P E C I A L

A S S E S S M E N T F E E S F O R M U L T I P L E A S S E S S M E N T Y E A R S F O R A P N 351 - 5 6 1 - 4 5 , A P N 3 4 1 - 3 1 1 - 4 2 a n d A P N 3 4 1 - 3 1 1 - 45 P a g e | 2

DISCUSSION
On March 2, 2023, the City received a request from the Office of the Treasurer-Tax Collector (County) to consider cancellation of LMAD special assessment fees for APN 351-561-45 from assessment year 2017. The same letter contained a request to consider cancellation of LMAD special assessment fees for APN 341-311-42 and APN 341-311-45 for assessment years 2017-2022. Since two of the parcels have a prior year delinquency, as a result of the outstanding LMAD special assessment fees, the County also requested that staff research the issue.

Research indicated that parcel 351-561-45 was assessed one time in fiscal year 2017/2018, but in subsequent years was correctly identified as being a parcel with no development potential. Furthermore, the parcel is a part of a Homeowner’s Association Owned trail and has been made exempt. The parcel is located within LMAD Local Landscaping Zone L-2M, between Millstone Place and Clearwater Drive, North of Esperanza Road.

Parcels 341-311-42 and 341-311-45 are located within LMAD Arterial Landscaping Zone A8, along Greenwich Circle and Windemere Drive respectively, North of Buena Vista Avenue.

Consultant staff researched the assessment and classification history for these parcels and determined that while the County assessment roll classified the APN’s as Single Family Residential, they are in fact lettered lots containing oil well facilities. Consultant staff have recommended that the land use classification for this parcel be revised to “exempt” (not to be assessed) as a part of a corrective action to County on the assessment roll. If the proposed change is not incorporated, there is a low likelihood of compelling these assessments to be paid.

Based on the prior reclassification of the parcel’s land use and its existing delinquent status, staff is recommending cancellation of the subject parcels’ special assessment fees for the assessment years previously listed. This action will allow the County to remove these properties from the auction list. The County cannot auction parcels that are tax exempt, unless the originating agency (the City in this case), provides written authorization.

Therefore, staff is also recommending Council direct staff or it’s consultant to provide such written authorization to comply with the County procedures.

FISCAL IMPACT
Cancellation of the special assessment fees for assessment years in question amounts to a total revenue loss of $893.46, within the LMAD Assessment Revenue Account (2015110- 382010). However, based on its existing delinquent status, there is a low potential of recovering such fees.

ALTERNATIVES
The City Council could determine to not approve the cancellation of the special assessment fees, which would leave the assessments on this parcel and the parcel would continue to be

C A N C E L L A T I O N O F S T R E E T L I G H T I N G A N D L A N D S C A P E

M A I N T E N A N C E A S S E S S M E N T D I S T R I C T ( L M A D ) S P E C I A L

A S S E S S M E N T F E E S F O R M U L T I P L E A S S E S S M E N T Y E A R S F O R A P N 351 - 5 6 1 - 4 5 , A P N 3 4 1 - 3 1 1 - 4 2 a n d A P N 3 4 1 - 3 1 1 - 45 P a g e | 3
in a tax default status. Based on the previous reclassification of the land use classification of this parcel, staff does not recommend this alternative.

ATTACHMENTS
Attachment 1 - Letter from Office of the Treasurer-Tax Collector

PUBLIC WORKS DEPARTMENT
DATE: JUNE 6, 2023
TO: HONORABLE MAYOR AND MEMBERS OF THE COUNCIL
FROM: JAMIE LAI, P.E. PUBLIC WORKS DIRECTOR/CITY ENGINEER PREPARED BY: RICK YEE, P.E., DEPUTY PUBLIC WORKS DIRECTOR SUBJECT: APPROVAL OF AN AMENDMENT TO THE AGREEMENT WITH BKF

ENGINEERS FOR ADDITIONAL DESIGN SERVICES ON THE YORBA

LINDA BOULEVARD IMPROVEMENTS FROM IMPERIAL HIGHWAY TO

LAKEVIEW AVENUE

RECOMMENDATION
It is recommended that the City Council:

1. Approve a supplemental budget appropriation in the amount of $76,900 from the Measure M2 Fund (212) with a corresponding increase to the Capital Improvement Program (CIP) budget for Project SI201001; and

2. Approve an amendment to the Professional Services Contract with BKF Engineers in the amount of $216,725 for additional design services needed to meet the ultimate capacity needs for the intersections of Yorba Linda Boulevard with Imperial Highway and Lakeview Avenue; and

3. Authorize the City Manager to approve additional expenditures of up to $32,509 (15% of the requested amendment amount) in additional contract contingencies for unforeseen additional services that may be necessary during design; and

4. Authorize the City Manager to sign and execute the amendment to the professional service agreement and potential future amendments to the agreement within the designated contingency amount, on behalf of the City Council.

BACKGROUND
In June 2022, the City Council approved a professional services contract with BKF Engineers for design and environmental documentation of the subject project. The design scope included the addition of 2nd left turn pockets in the east-west direction to improve circulation through the intersections of Yorba Linda Boulevard with Imperial Highway and Lakeview Avenue.

A P P R O V A L O F A N A M E N D M E N T T O T H E A G R E E M E N T W I T H

B K F E N G I N E E R S F O R A D D I T I O N A L D E S I G N S E R V I C E S O N

T H E Y O R B A L I N D A B O U L E V A R D I M P R O V E M E N T S F R O M

I M P E R I A L H I G H W A Y T O L A K E V I E W A V E N U E P a g e | 2

DISCUSSION
Since the time of contract award, conceptual design has progressed, and additional traffic analyses were performed. As a result of recent traffic analyses, it was determined that the right turn movement from Eastbound Yorba Linda Boulevard to Southbound Imperial Highway now meets the threshold for a dedicated right turn pocket. The addition of this scope would change the extent of engineering design as it would necessitate a more comprehensive geotechnical investigation and structural design along with an expanded scope of environmental services. The primary difference is the current project scope can be built without triggering the need for retaining walls. The expanded project will require construction of the roadway onto an existing slope and therefore requires retaining walls to support the expanded roadway section. The expanded project will also require additional right of way on the south side of Yorba Linda Boulevard west of Imperial Highway. Below in Table 1 is a summary of overall project costs including the prior and proposed amendment for the project.

Table 1
Original Contract Amount $429,132
Amendment No. 1 (Change Order No. 1) $7,200
Amendment No. 2 $216,725
Subtotal $653,057
15% Contingency $32,509
Total $685,566

FISCAL IMPACT
There is currently an available unencumbered balance programmed within the SI201001 Project budget under Account No. 4010050-461620. This amount is proposed to fund a portion of the proposed amendment request of $216,725, while the balance is proposed to be appropriated from the Measure M2 fund balance. The total amendment request including the 15% contingency would amount to $249,234. An appropriation request of $76,900 from the Measure M2 (212) Fund, with a corresponding increase to the CIP Fund under the SI201001 project budget will be necessary to fund the recommended action.

ALTERNATIVES
Do not approve the recommended amendment. However, the scope would not adequately address the circulation improvements needed for future growth anticipated at this intersection.

ATTACHMENT
Attachment 1 - BKF (Contract Amendment)

AMENDMENT NO. 2 TO

PROFESSIONAL SERVICES AGREEMENT
THIS AMENDMENT is made and entered into this 6th day of June 2023, by and between the City of Yorba Linda, 4845 Casa Loma Avenue, Yorba Linda, California 92886, a municipal corporation of the State of California (hereinafter referred to as “City”), and BKF Engineers, Inc., 4675 MacArthur Court, Suite 400, Newport Beach, California 92660 (hereinafter referred to as “Consultant”).

WITNESSETH:

WHEREAS, the City and the Consultant entered into an Agreement for Professional Engineering Consultant Services dated June 21, 2022, for services related to the Yorba Linda Boulevard Improvements (from Imperial Highway to Lakeview Avenue) Project; and WHEREAS, the City and the Consultant entered into Amendment No. 1 to increase compensation by Seven Thousand Two Hundred Dollars ($7,200.00) on December 13, 2022, for a provision of additional Design Services; and
WHEREAS, the City and the Consultant desire to enter into an amendment to the Agreement; and WHEREAS, the City and the consultant agree to amend the scope of services specified in Section

1.1 Scope of Services of the agreement to include additional Design services for the Yorba Linda Boulevard Improvements (from Imperial Highway to Lakeview Avenue) Project; and WHEREAS, the City and the Consultant desire to amend the compensation specified in Section

2.1 Contract Sum of the Agreement will be amended to include an additional Two Hundred Sixteen Thousand Seven Hundred Twenty-Five Dollars ($216,725.00) for additional Design services for the Yorba Linda Boulevard Improvements from (Imperial Highway to Lakeview Avenue) Project per Amendment No. 2; and
NOW, THEREFORE, in consideration of the mutual promises and covenants herein, the Parties agree as follows:

1. In accordance with Section 1.1 Scope of Services of the Agreement, the scope of services provided in Attachment “A” of the Agreement is amended to include the additional scope of services described in the Consultant’s Scope Amendment Proposal attached here to as Attachment “A-3”.

2. In accordance with Section 2.1 Compensation of the Agreement, and Exhibit “A” Schedule shall include an additional Two Hundred Sixteen Thousand Seven Hundred TwentyFive Dollars ($216,725.00) for additional Design services for the Yorba Linda Boulevard Improvements (from Imperial Highway to Lakeview Avenue) Project, increasing the total not to exceed Agreement amount to Six Hundred Fifty-Three and Fifty-Seven Dollars ($653,057.00).

Except as amended pursuant to this Amendment No. 2, all provisions of the Agreement shall remain in full force and effect, and shall govern the services provided under this Amendment No. 2.

[SIGNATURES ON THE NEXT PAGE]

CITY OF YORBA LINDA
Dated: By:

MARK A. PULONE

CITY MANAGER
ATTEST:

BKF ENGINEERS, INC.

Marcia Brown
City Clerk
________________________
Dianna Honeywell
Finance Director
APPROVED AS TO FORM: By:

RUTAN & TUCKER LLP (Print)

(Signature)
Todd Litfin
City Attorney Title: ________________________________
Dated:

CITY OF

YORBA LINDA
MARCH 31, 2022
4675 MAC ARTHUR COURT, SUITE 400
NEWPORT BEACH, CA 92660
WWW.BKF.COM

PROFESSIONAL ENGINEERING

CONSULTING SERVICES FOR THE

YORBA LINDA BOULEVARD

IMPROVEMENTS - FROM IMPERIAL

HIGHWAY TO LAKEVIEW AVENUE

CITY OF YORBA LINDA
Yorba Linda Boulevard Improvements
(from Imperial Highway to Lakeview Avenue)

TABLE OF CONTENTS
A COVER LETTER 1
B COMPANY DATA 2
C ORGANIZATIONAL CHART 4
D RESUMES + QUALIFICATIONS OF PERSONNEL
Staffing Plan + Team Commitment
Project Manager Spotlight
Resumes - Key Personnel
5 7
8 E REFERENCES 17
F PROJECT UNDERSTANDING, OVERVIEW + APPROACH 21
G SCHEDULE OF COMPENSATION/FEES 31
H SCHEDULE 32

I PROPOSAL FORMS
Non-Collusion Affidavit
Consultant's Acknowledgment of Compliance with Insurance Requirements for Agreement for Professional Services
Certification of Proposal

J APPENDIX -
Addendum Receipt Certification
Scope of Work

A. / COVER LETTER
City of Yorba Linda - Yorba Linda Boulevard
Improvements (from Imperial Highway to Lakeview Ave) 1 BKF ENGINEERS March 31, 2022
Jamie Lai, PE
Director of Public Works /City Engineer
4845 Casa Loma Avenue
Yorba Linda, CA 92885-8714
SUBJECT: REQUEST FOR PROPOSALS FOR PROFESSIONAL ENGINEERING SERVICES FOR YORBA LINDA BOULEVARD IMPROVEMENTS (from Imperial Highway to Lakeview Avenue) Dear Jamie,
The City of Yorba Linda is seeking a qualified consultant to provide engineering consulting civil/roadway design and environmental impact analysis for the Yorba Linda Boulevard Improvements from Imperial Highway to Lakeview Avenue.

UNDERSTANDING PROJECT CHALLENGES AND OPPORTUNITIES. Understanding and managing the key issues associated with the project will be critical to the success of this Project. During our site visit we have identified potential challenges this Project may present, and have allowed us to begin brainstorming on viable solutions and opportunities for improvements. These viable solutions are presented in our Project Understanding. These potential challenges include:
▪ Environmental Document: The environmental document is a critical path for successful completion of this Project and will rely on timely environmental studies, applications, and approvals. ▪ Minimizing impacts: Traffic Safety and Construction Impacts to residents and business owners will be minimized. ▪ Community/Public Outreach: Early engagement and coordination with local businesses adjacent to the project, the traveling public and the community at large are essential in obtaining concurrence, right of way and temporary construction easements required for the Project.

Our team understands the required Project components including roadway design, environmental impact analysis, right of way requirements, and traffic safety. Our combined experience and commitment to project success should give the City peace of mind that our team was built for this Project, and we will get this project built. With our proactive approach, we will work with the City of Yorba Linda, aligning the City’s Strategic Plan goals and objectives to enhance the quality of life in the community and ensure a safe environment that improves and expands City infrastructure.

EXPERIENCED TEAM. Our Team members have recently worked on similar intersection/mobility projects including the Harvard/Michelson Intersection Improvement Project, Trabuco/Remington Intersection Improvement Project, Lakewood/ Florence Intersection Widening, Pico Rivera Regional Bikeway Project, and Jeffrey/Walnut Intersection Improvement Project.

We have included the same team working on these similar projects to ensure continuity and to streamline project deliverables.

BKF’s Senior Project Manager, Sheila Amparo, PE, QSD, has extensive experience in the completion of intersection modification projects involving operational enhancements to improve overall traffic circulation. Her trademark is being very pro-active in her approach to a project and keeping active lines of communication among the Team, the Agency, and project Stakeholders.

STATEMENTS. As Principal and Vice President, I can make legally binding commitments on behalf of BKF Engineers. We have signed and acknowledged the Addenda No. 1 dated March 28, 2022 in our proposal. Our proposal will remain valid for 180 days from March 31, 2022, due date of this proposal.

I am available to expand on any portion of our proposal and answer any further questions. Please feel free to contact me during the selection process at (949) 526-8462. We look forward to continuing our relationship with the City of Yorba Linda and discussing this Project in more detail.

Sincerely,

BKF ENGINEERS
Chris Rideout, PE Sheila Amparo, PE, QSD
Principal/Vice President Senior Project Manager

City of Yorba Linda - Yorba Linda Boulevard
Improvements (from Imperial Highway to Lakeview Ave) BKF ENGINEERS B. / COMPANY DATA
2 Delivering Inspired Infrastructure for
over 100 years
Since 1915, BKF Engineers has built a reputation on the ability to plan, design, survey, and successfully implement complex projects. We draw upon and utilize our experience guiding projects from the inception and feasibility stages through construction to develop designs that identify
physical constraints, potential risks, and value engineering alternatives; resulting in projects that exceed expectations.

Through our network of 15 offices in California, BKF provides civil engineering, land surveying, and land planning services for government agencies, institutions, developers, architects, contractors, school districts, and corporations.

BKF’s decades of engineering, surveying, and planning have produced some of the most recognized projects in California.

By combining our years of experience in diverse markets with new, innovative approaches to problem solving, we
have grown to more than 450 experienced staff.

BKF Engineers
• Civil Engineering
• Surveying
• Planning
• Transportation
• Water Resources
• Sustainability
• Construction Management
• Utility Locating

SERVICES
450+
Employees
Founded in
1915
15 Regional Offices
160
Professional
Engineers &
Surveyors

OFFICIAL NAME & ADDRESS
BKF Engineers
4675 MacArthur Court,
Suite 400
Newport Beach CA 92660
Ph. (949) 526-8460
Fax. (949) 526-8499
www.bkf.com

PRIMARY POINT OF CONTACT
Chris Rideout, PE
4675 MacArthur Court,
Suite 400
Newport Beach CA 92660
(949) 526-8462
FEDERAL EMPLOYER ID NO:
94-1729773
California Corporation: C0599256 | Date: 05/26/1970

City of Yorba Linda - Yorba Linda Boulevard
Improvements (from Imperial Highway to Lakeview Ave) BKF ENGINEERS B. / COMPANY DATA
3 OFFICE LOCATIONS:

Newport Beach | Ph. (949) 526-8460
Fax: (949) 526-8499
Redwood City | Ph. (650) 482-6300
Fax: (650) 482-6399
San Jose | Ph. (408) 467-9100
Fax: (408) 467-9199
Walnut Creek | Ph. (925) 940-2200
Fax: (925) 940-2299
Pleasanton | Ph. (925) 396-7700
Fax: (925) 396-7799
Santa Rosa | Ph. (707) 583-8500
Fax: (707) 583-8539
Sacramento | Ph. (916) 556-5800
Fax: (916) 556-5899
Oakland | Ph. (510) 899-7300
Fax: (510) 899-7319
San Francisco | Ph. (415) 930-7900
Fax: (415) 930-7949
San Rafael | Ph. (415) 930-7960
Fax: (415) 930-7979
Richmond | Ph. (510) 529-0336
Fax: (510) 529-0336
Modesto | Ph. (209) 923-8200
Salinas | Ph. (831) 205-5880
San Diego | Ph. (858) 436-8180
San Luis Obispo | Ph. (805) 717-8003
STATEMENT OF OWNERSHIP:

BKF Engineers not owned totally or partially by any other business organization, however, is owned by individual
BKF shareholders.

YEARS IN BUSINESS AS BKF ENGINEERS:
51 years

NUMBER OF YEARS PROVIDING REQUIRED,
EQUIVALENT, OR RELATED SERVICES:
106 years
BKF SHAREHOLDERS OF 10% OR MORE:
• Greg Hurd, CEO/President | 11.1%
• Daniel Schaefer, Vice President/Principal | 19.0%
• Scott Schork, Vice President/Principal | 14.2%
FINANCIAL INTERESTS IN OTHER LINES OF BUSINESS:

Not Applicable
CLAIMS FOR MONEY OR DAMAGES HISTORY:

There are presently no significant ongoing contract
failures and there have been no judgments against
BKF within the last 5 years.

LITIGATION/ADVERSE JUDGMENT HISTORY:

BKF trusts the City of Yorba Linda will appreciate that due to the commercial sensitivity and confidentiality of any litigation in which BKF may be presently involved,
BKF is not at liberty to disclose the information sought.

However, we point out that as a component of its
prudent risk management practices, BKF obtains high
quality professional liability insurance, to provide
coverage in the services we provide. As a consequence
of engaging in business, there are sometimes claims
asserted which may or may not give rise to litigation. The details and progress of any such claims are by necessity commercially sensitive and remain confidential.

We are able to inform you that there have been claims
notified in the normal course of business, none of which we believe are material to the services which we are
endeavoring to perform for the City of Yorba Linda.

TERMINATION OF CONTRACT “FOR CAUSE” HISTORY:

There are presently no circumstances surrounding
any professional services agreement or other services
contract entered into by BKF Engineers or any proposed
Principal/Project Manager that was terminated for
cause or which required completion by another party.

City of Yorba Linda - Yorba Linda Boulevard
Improvements (from Imperial Highway to Lakeview Ave) BKF ENGINEERS C. / ORGANIZATIONAL CHART
4 PROJECT MANAGEMENT

QUALITY CONTROL
Chris Rideout, PE
Principal in Charge

BKF ENGINEERS
Sheila Amparo, PE, QSD
Senior Project Manager

BKF ENGINEERS
Roger Chung, PE, QSD
QA/QC Manager

BKF ENGINEERS

KEY SUBCONSULTANTS
LSA
Environmental Services
MIG
Landscape Architecture +
Public Outreach
WGZE
Traffic Engineering +
Grant Funding Support
Ninyo & Moore
Geotechnical Engineering
SiteScan
Utility Location +
Potholing Services
Dan Villines, PE
Water Resources Manager

BKF ENGINEERS
Roger Chung, PE, QSD
WQMP

BKF ENGINEERS
Robin Hayes, PE
Hydrology & Hydraulics

BKF ENGINEERS
Davis Thresh, PLS
Survey Project Manager

BKF ENGINEERS
Walter Stemberga
Project Surveyor

BKF ENGINEERS
Nate Parker, LSIT
Field Survey Manager

BKF ENGINEERS
Hooman Jalaie, EIT
Senior Project Engineer

BKF ENGINEERS
Nicholas Woo
Project Engineer

BKF ENGINEERS
Saeed Kerayehcian, PE
Senior Project Engineer

BKF ENGINEERS
Joseph Silva
Project Engineer

BKF ENGINEERS
CIVIL ENGINEERING + TRANSPORTATION STORM WATER QUALITY SURVEY Key Personnel

TEAM ORGANIZATIONAL CHART
The organizational chart presented below displays our proposed project team, depth of resources and coordination between the team members dedicated to the Yorba Linda Boulevard Improvements. By assigning seasoned engineers and surveyors to the City, BKF will assure a thorough work product, a cross-pollination of design expertise and effective management. The team below is dedicated to the City’s project and will remain during the term of the agreement to the best of our ability. In the event there are any proposed changes to the key personnel below, BKF will present a transition plan for the City’s review and approval.

City of Yorba Linda - Yorba Linda Boulevard
Improvements (from Imperial Highway to Lakeview Ave) BKF ENGINEERS D. / RESUMES + QUALIFICATIONS OF PERSONNEL
5 STAFFING PLAN + TEAM COMMITMENT
Staffing needs were estimated by evaluating skill sets needed to complete the Yorba Linda Boulevard Improvement Project (Project). BKF Engineers (BKF) along with our subconsultants, ensure that to the extent of our control, the personnel proposed to work on this project shall remain available to the project for the full term of the contract and if a personnel change becomes necessary, the City shall have approval authority of any proposed new personnel.

KEY STAFF ASSIGNED RESPONSIBILITIES OF PERSONNEL COMMITMENT TO THE

CITY OF YORBA LINDA
Chris Rideout, PE
Principal in Charge
BKF Engineers
Existing Improvement Plans, Engineering
Reports of Record, Existing Agreements,
Environmental Clearance/Mitigation Measures,
Design Standards, Codes, Plan Processing
Procedures, Request for Exceptions/Design
Standards, Submit Value Engineering
Alternatives + Cost Calculations ROW
Certification Support, Stage Construction Plans,
Meetings/Presentations/Exhibits
25%
Sheila Amparo, PE, QSD
Senior Project Manager
BKF Engineers
Preliminary Engineering, Engineering Reports of
Record, Existing Agreements, Implementation of
Environmental Clearance/Mitigation Measures,
Design Standards, Codes, Plan Processing
Procedures,Request for Exceptions/Design
Standards, Submit Value Engineering Alternatives
+ Cost Calculations, Utility Coordination +
Notices, Utilities Potholing Support, Utilities
Conflict Map, ROW Certification Support,
Construction Details, Typical Cross Sections, Plan
and Profile, Grading Plans, Utility Composite
Plans, Summary of Quantities (Caltrans format),
Special Provisions (Civil Only), Quantities and
Cost Estimates (Civil only)
Right of way/ Public Outreach exhibits for
affected properties
40%
Dan Villines, PE
Water Resources Manager
BKF Engineers
Storm Water and Flood Control Management,
Water Quality Compliance, Pedestrian and
Travelway Safety, Drainage Law Compliance,
Flow Rate Determinations (Hydrology),
Storm Water Facility Sizing (Hydraulics), H&H
Reporting, Water Quality Management Plan
Preparation, Storm Water Facility Design,
Construction Support Services
30%

City of Yorba Linda - Yorba Linda Boulevard
Improvements (from Imperial Highway to Lakeview Ave) BKF ENGINEERS D. / RESUMES + QUALIFICATIONS OF PERSONNEL
6 KEY STAFF ASSIGNED RESPONSIBILITIES OF PERSONNEL COMMITMENT TO THE

CITY OF YORBA LINDA
Roger Chung, PE, QSD
QA/QC Manager + WQMP
BKF Engineers
Review of Request for Exceptions/Design
Standards, Review of Quantities and Cost
Estimates (Civil only), Review of Utilities Conflicts
Map, Review of Construction Details, Typical
Cross Sections, Plan and Profile, Grading Plans,
Utility Composite Plans, Priority/Non-priority
Water Quality Management Plan
35%
Davis Thresh, PLS
Survey Project Manager
BKF Engineers
Survey Control, Mapping Data, ROW Mapping,
Easement Records, PTR, Survey and Survey
Control Data, ROW Certification Support, ROW
Engineering + Legal Descriptions
35%
Deborah Pracilio
Environmental Document/
IS/MND
LSA
Prepare an Initial Study/ Mitigated Negative
Declaration for the project. CEQA determination
will be performed and coordinated with City’s
Planning Department. Public meetings as
required as part of the regulatory process.
25%
Bill Zimmerman, PE
Traffic Engineer +
Grant Funding Support
WGZE
Traffic signal modification
(Optional Task) Grant Funding support - grant
application package for Right of Way and
Construction phases
25%
Oscar Johnson
Landscape Architect
MIG
Identify any landscaping issues and offer
opportunities and evaluate alternate concepts &
community outreach efforts
25%
Mike Putt
Geotechnical Support
Ninyo & Moore
Supplemental Geotechnical Report 20%

City of Yorba Linda - Yorba Linda Boulevard
Improvements (from Imperial Highway to Lakeview Ave) BKF ENGINEERS D. / RESUMES + QUALIFICATIONS OF PERSONNEL
7 PROJECT MANAGER SPOTLIGHT

SHEILA AMPARO, PE, QSD

SENIOR PROJECT MANAGER
Sheila actively leads project teams and manages the design of streetscape, intersection improvements and local roadways, ranging from project report and environmental documentation into final design. Sheila has managed several projects with similar scope as the Yorba Linda Blvd Improvements including; the Harvard/Michelson Intersection Improvement Project, Florence/Lakewood Intersection Improvement Project, Jeffrey/Walnut Intersection Improvement Project (PS&E), as well as the ongoing Trabuco/Remington Traffic Signal Project (PR and PS&E). Sheila works closely with City staff and has a proven track record of implementing successful project management strategies involving effective communication, identifying project needs and project execution, and coordinating with the project team to assure the City’s goals and objectives are accomplished. Drawing from previous knowledge and experience, Sheila is able to use best practices and implement lessons learned as project needs arise. 70+

HAS LED MORE
THAN 70 BKF

PROJECTS AS

PROJECT MANAGER

SHEILA IS ACTIVELY

INVOLVED IN THE

DEI COUNCIL

ESTABLISHED AT

BKF AS PART OF THE

WOMEN OF BKF &

MULTI-CULTURAL

EMPLOYEE

RESOURCE GROUPS
22 YEARS OF

EXPERIENCE
PE
QSD
“

I KNEW THAT WHATEVER CAREER I

CHOSE, IT WAS IMPERATIVE THAT IT

INVOLVED GIVING BACK IN SOME WAY
TO MY COMMUNITY “
Pico Rivera Regional
Bikeway Project
Jeffrey Open
Space Trail
Extension Project
Jeffrey/
Walnut Intersection
Improvement
Lakewood Florence
Intersection
Improvement Project
Brea Country Hills
Pavement Project

NOTEWORTHY PROJECTS MANAGED BY SHEILA AMPARO

City of Yorba Linda - Yorba Linda Boulevard
Improvements (from Imperial Highway to Lakeview Ave) BKF ENGINEERS D. / RESUMES + QUALIFICATIONS OF PERSONNEL
8 CHRIS RIDEOUT, PE

PRINCIPAL IN CHARGE
Chris has more than 35 years of project management/design experience on numerous streetscape, roadway, utility infrastructure, and municipal improvement projects. He has been able to develop strong relationships with the local and regional approval agencies throughout his career, which helps with obtaining timely jurisdictional approvals. His strengths include providing creative alternatives with a maximum amount of flexibility during the design, while maintaining the project objectives and schedule.

SELECT PROJECT EXPERIENCE

EDUCATION
B.S., Civil Engineering,
California Polytechnic
University, Pomona

REGISTRATION
Professional Civil Engineer
CA No. 44922

AFFILIATIONS
American Public Works
Association - Member

TOTAL YEARS

EXPERIENCE
35 years, 18 with BKF
Central Anaheim Base Mapping - GSA #4, Anaheim, CA
- Leading civil efforts as part of the city’s electrical undergrounding project. - Preparing and distributing Utility “A” Letters with heavy coordination with all utility agencies present within the project footprint
- Right of Way mapping and engineering
- Sanitary sewer and storm drain
Pico Rivera Regional Bikeway, Pico Rivera, CA
- Principal in Charge leading a multi-discipline team
- Lead coordination with utility companies
- Evaluated water Quality/parking constraints
Jeffrey/Walnut Intersection Improvement Project, Irvine, CA - Principal in Charge for the roadway widening
- Oversight of utility coordination with city and third party utility companies - Participated in field review meetings with city staff and design team - Oversaw preparation of PS&E packages for city review
Lambert Park Renovation Project, El Monte, CA
- Civil Engineer on multi-discipline Team for renovating existing facilities - Evaluated and upgraded the drainage to incorporate new facilities as well as introduce enhanced water quality measures
- Upgraded existing parking lot to meet City standards and improve drainage - Provided new utility connections for renovated/new concession facilities Lakewood/Florence Intersection Improvement Project, Downey, CA - Developed numerous geometric alternatives
- Refined Right of Way acquisition needs
- Coordinated with utility companies
Trabuco/Remington Traffic Signal, Irvine, CA
- Project reports include traffic analyses and environmental studies - Geometric configuration of the intersection
- Flood control design, the installation of traffic signals and retaining walls within the Central Irvine Channel
Uptown Whittier Parking Structure, Whittier, CA
- Civil principal for a 425-stall parking structure located in the City’s central business district
- Oversaw grading and drainage design; coordinated survey effort for the project - Reviewed Low Impact Development design to meet storm water quality compliance - Reviewed hydrology and hydraulics analysis for inlet and pipe sizing with civil design team

City of Yorba Linda - Yorba Linda Boulevard
Improvements (from Imperial Highway to Lakeview Ave) BKF ENGINEERS D. / RESUMES + QUALIFICATIONS OF PERSONNEL
9 EDUCATION
B.S., Civil Engineering,
California Polytechnic
University, Pomona

REGISTRATION
Professional Civil Engineer
CA No. 78003

AFFILIATIONS
Qualified SWPPP
Developer (QSD) &
Practitioner (QSP)
CA No. 26297

TOTAL YEARS

EXPERIENCE
22 years, 7 with BKF

SHEILA AMPARO, PE, QSD

PROJECT MANAGER
Sheila has more than 22 years of civil engineering experience in roadway design, grading, and highway/bridge projects with municipal agencies, as the project engineer, design manager, and project manager. Sheila has led the design efforts for roadway geometrics, grading, signing and striping, stage construction and traffic handling on a number of large transportation projects and understands the importance of strong, clear communication when it comes to meeting project goals to ensure timely and accurate execution of project deliverables. She will oversee all the geometric design, and ensure that coordination among the team members are consistent and clear.

SELECT PROJECT EXPERIENCE
Jeffrey/Walnut Intersection Improvements, Irvine, CA
- Responsible for utility coordination with city and third party utility companies - Led field review meetings with city staff and design team - Coordinated project design with city staff and subconsultants - Prepared PS&E packages for city review
Trabuco/Remington Traffic Signal, Irvine, CA
- Project Manager preparing project reports including traffic analyses and environmental studies geometric reconfiguration of the intersection - Preparing PS&E submittal package
- Leading flood control design, installation of traffic signals and retaining walls within the Central Irvine Channel
Lakewood/Florence Intersection Improvements, Downey, CA - Deputy Project Manager/Civil Lead for the design of the roadway widening and intersection improvement project
- Worked closely with the City to develop alternatives and come to a consensus as to which alternative to progress to Final Design
- In determining the location of the proposed traffic signals and storm drain, worked closely with the City and utilities locating services to develop a potholing plan for City-concurrence
Pico Rivera Regional Bikeway, Pico Rivera, CA
- Project Manager/Civil Lead managing team through PA/ED phase of the Project to meet funding deadlines
- Working closely with City & Environmental subconsultant to submit Environmental Documents to Caltrans, and permitting applications with Army Corps of Engineers
- Working closely with City for Public Outreach
- Worked closely with City and Caltrans to gain ED approval Lambert Park Renovation Project, El Monte, CA
- Precise grading and utility coordination with architects and MEPs (storm drain, sewer and water)
- Project included LID design and hydrology/hydraulics analysis - Provided storm water treatment facilities that supplemented the City’s existing Water Shed areas
- Provided Storm Water Pollution Prevention Plan (SWPPP), earthwork quantities, specifications and cost estimates
- Prepared PS&E submittal package

City of Yorba Linda - Yorba Linda Boulevard
Improvements (from Imperial Highway to Lakeview Ave) BKF ENGINEERS D. / RESUMES + QUALIFICATIONS OF PERSONNEL
10 DAN VILLINES, PE, QSD

WATER RESOURCES PROJECT MANAGER
Dan offers more than 30 years of professional civil engineering and project management experience in the technical field of water resources. His experience includes hydraulic and structural analyses for the preparation of design plans, specifications and cost estimates for retaining walls, flood walls, dams, detention basins, water supply, wastewater, and flood control facilities. Dan has performed plan-check services for public agencies to verify hydrology and hydraulic design considerations. He has extensive knowledge of computer based hydraulic models for both open canal and piping systems for the purpose of determining cost effective and efficient hydraulic conveyance systems. Dan has been involved in the structural analysis, design, and construction of several hydraulic based projects in Southern California.

SELECT PROJECT EXPERIENCE
Benson Avenue Storm Drain Extension, Chino CA
- Project Manager providing engineering design services for the extension of the existing Benson Avenue Storm Drain
- Directed hydrologic analysis of the watershed tributary to the proposed storm drain facility
- Directed hydraulic analysis of the existing and proposed facility - Directed the preparation of the 30%-level storm drain improvement plans Pico Rivera Regional Bikeway, Pico Rivera, CA
- Project implemented water treatment along Mines Avenue - Design of bioswale in between travel lanes and Class IV Bikeway - Hydraulics analysis of the San Gabriel River with the construction of the pedestrian overcrossing the River
- Scour analysis for the bridge piers
Paularino Channel Trail, Costa Mesa, CA
- Performed a hydrological evaluation of local flows tributary to the trail alignment - Evaluated trail impacts to the hydraulic flow characteristics of Paularino Channel - Developed options for channel modifications to achieve trail configuration goals - Presented channel modifications options to the City and OC Public Works - Responded to OC Public Works comments and concerns
Hicks Canyon Channel Drainage Study, Irvine CA
- Project Manager for the assessment of capacity and improvements to the Hicks Canyon Drainage Facilities in Irvine, CA
- Managed Unit Hydrograph and Rational Method hydrology studies of tributary watersheds per the Orange County Hydrology Manual
- Guided hydraulic analyses of natural and improved conveyances with HEC-RAS and WSPG software
- Authored a findings report that presented analytical processes, identified alternatives, and provided cost estimates for City consideration and future project definition
Trabuco/Remington Traffic Signal, Irvine, CA
- Analyzed and evaluated the hydraulics within the Central Irvine Chanel - Performed the hydrology analysis of impacted area
- Chanel modification due to the roadway widening

EDUCATION
B.S. Civil Engineering;
California State
Polytechnic University
Pomona, Pomona CA

REGISTRATIONS
Registered Professional
Engineer, CA, No. 55210

AFFILIATIONS
Hydrology and Hydraulic
Technical Group
American Society of
Civil Engineers

TOTAL YEARS

EXPERIENCE
31 years, 2 with BKF

City of Yorba Linda - Yorba Linda Boulevard
Improvements (from Imperial Highway to Lakeview Ave) BKF ENGINEERS D. / RESUMES + QUALIFICATIONS OF PERSONNEL
11 EDUCATION
B.S., Environmental
Engineering, University of
California, Irvine
B.S., Civil Engineering,
University of California,
Irvine

REGISTRATION
Professional Civil Engineer,
CA No. 65388
Qualified Stormwater
Pollution Prevention
Plan Developer (QSD) &
Practitioner (QSP) #20600
Certified Floodplain
Manager #US-19-11182,
Association of State
Floodplain Managers
Envision Sustainability
Professional (ENV SP)
#43157

AFFILIATIONS
Environmental & Water
Resources Institute
Fellow, American Society
of Civil Engineers

TOTAL YEARS

EXPERIENCE
23 years, 1 with BKF
ROGER CHUNG, PE, QSD/P, CFM, ENV SP, F. ASCE

QUALITY ASSURANCE / QUALITY CONTROL MANAGER
Roger has more than 23 years of civil engineering experience with expertise in hydrology, hydraulic and structural analysis for the preparation of drainage studies, drainage master plans and the preparation of design plans, specifications, and cost estimates for water supply and flood control facilities. He has been involved in the hydraulic analysis and design of numerous water recharge and flood control projects in San Bernardino, Riverside, Orange, Los Angeles, San Diego, Kern and Ventura Counties.

SELECT PROJECT EXPERIENCE
Jamboree Road and I-5 Interchange Widening, Irvine, CA
- Perform drainage studies to determine the runoff flow rates and volumes - Prepare modification plans of the existing pump station facility - Prepare storm drain improvement plans and water quality management plan - Process and obtain Caltrans' encroachment permit
Tustin Avenue and Rose Drive Grade Separation Project, Anaheim, CA - Perform drainage calculations and prepare drainage technical reports - Prepare storm drain plans, specifications and engineer's cost estimate - Prepare water quality management plans and incorporate BMPs into the project - Process and obtain Orange County Flood Control District encroachment permit for impact to Atwood Channel
- Provide bid and construction support services
Fullerton Road Grade Separation Project, City of Industry, CA - Prepare conceptual regional and local storm drain re-alignments - Perform hydrology calculations and technical drainage study - Prepare hydraulic analyses for drainage conveyance sizing and pumps sizing - Prepare storm drain plans and pump station plans, specifications and engineer's cost estimate
- Process and obtain Los Angeles County Department of Public Works approval - Provide bid and construction support services
Jeffrey Open Space Trail (JOST), Irvine, CA
- Perform hydrology calculations and drainage studies
- Evaluate impacts to the existing drainage system and mitigation measures - Prepare on-site drainage plans and off-site storm drain connections plans, specifications and engineer's cost estimate
- Prepare water quality management plans and BMP designs - Integrate BMPs into overall site design and layout
- Perform quality control reviews of the design plans and technical reports Harvard/Michelson Intersection Improvements, Irvine, CA - Perform drainage calculations to determine impacts to the existing storm drain facilities
- Prepare water quality management plans
- Sizing the BMPs for water quality compliance
- Review overall project design plans, specifications and engineer's cost estimate

City of Yorba Linda - Yorba Linda Boulevard
Improvements (from Imperial Highway to Lakeview Ave) BKF ENGINEERS D. / RESUMES + QUALIFICATIONS OF PERSONNEL
12 EDUCATION
Surveying, Diablo
Valley College,
Pleasant Hill, CA

REGISTRATION
Professional Land
Surveyor, CA No. 6868

TOTAL YEARS

EXPERIENCE
39 years, 32 with BKF

DAVIS THRESH, PLS

SURVEY PROJECT MANAGER
Davis is a Survey Principal/Project Manager, overseeing BKF’s survey group.

His survey experience spans over 39 years. Throughout his tenure with BKF, he has played a key role in many projects in both the public and private sectors.

His responsibility involves project management of all survey projects including scheduling, budget tracking, dispatching, supervision of crews, and coordination of the office and field surveyors. Davis has directly overseen the topographic surveys, construction staking survey and right of way acquisition and mapping for many of the firm’s roadway and highway projects.

SELECT PROJECT EXPERIENCE
Jamboree/Barranca Intersection Improvement Project, Irvine, CA - Coordinated research & field crews for boundary search & plotting - Topographic Map Drafting & Redlining
- Control – GPS Surveying Adjustments
- Coordinated Locating of Existing Monuments
Foster Road Side Panel, Norwalk, CA
- Survey Manager
- Horizontal and vertical site control
- Design level topographic site survey
- Monument collection for record map compilation
Central Anaheim Base Mapping, Anaheim, CA
- Right of Way Engineering & Mapping
- Map Checking Services
- Survey & Mapping
- Utility Base Mapping & Utility Coordination
- Field and Office Survey Support
Pico Rivera Regional Bikeway, Pico Rivera, CA
- Control – GPS
- Aerial Mapping
- Topographic Data Collection
- Locating Existing Monumentation
McKinley Street Grade Separation, Corona, CA
- Pre-Construction Record of Survey
- Survey Control
- Land Net Survey – work to include: Legal descriptions and plats, Record of Surveys, and Monument perpetuation
- Utility Verification
- Advanced Design Surveys
- Right of Way Engineering
- Stake Property Lines
- Post-construction Record of Survey
Pine Avenue Streetscape, Long Beach, CA
- Two phase project for streetscape improvements in downtown - Full ground topographic survey for 1.25 miles of commercial area - Record boundary to identity encroachments
- Led the effort of utility location and documentation

City of Yorba Linda - Yorba Linda Boulevard
Improvements (from Imperial Highway to Lakeview Ave) BKF ENGINEERS D. / RESUMES + QUALIFICATIONS OF PERSONNEL
13 Deborah is an expert in the preparation and processing of documents pursuant to NEPA and CEQA. With 36 years of experience, she has been responsible for project oversight as Principal in Charge and preparation and project management of CEQAand NEPA-mandated environmental documents for land use, institutional, and capital improvement projects, as well as for numerous controversial transportation and land use projects. Ms. Pracilio brings her substantial experience with transportation projects and extensive knowledge of FHWA and Caltrans requirements and procedures to projects. She is also experienced with federal and State resource/ regulatory requirements related to protection of environmental resources.

SELECT PROJECT EXPERIENCE
Jeffrey Road/Walnut Avenue Intersection Improvements, Irvine, CA Deborah served as Principal in Charge for the preparation of an IS/MND that addressed proposed improvements to the Jeffrey Road/Walnut Avenue intersection. LSA also prepared traffic, air quality, and noise technical studies in support of the IS/MND.

Key environmental issues addressed in the IS/MND included noise levels at adjacent residences located within the Meadows mobile home park, loss of mature streetscape on Jeffrey Road/Walnut Avenue and landscaping at the Arbor Village shopping center, and maintenance of access to the Arbor Village Shopping Center.

EDUCATION
Bachelor of Arts, Social
Ecology, University of
California, Irvine

AFFILIATIONS
American Planning Assoc.

Women’s Transportation
Seminar

TOTAL YEARS

EXPERIENCE
36 years, 35 with Firm
LSA

DEBORAH PRACILIO

ENVIRONMENTAL PLANNER
Bill has 35 plus years of experience in traffic, highway, and transportation projects.

His professional design experience includes traffic management/project control, traffic operation systems, communication systems, incident and verification systems, traffic studies, traffic management plans, planning studies, highway design, arterial design, local street design, and municipal engineering. Bill has also provided project management, project engineering, and design for several state and local highway/ roadway projects that include traffic operation and communications systems, interchanges, and major intersections. He also has extensive experience in the production and preparation of PS&E projects.

SELECT PROJECT EXPERIENCE
Jamboree Road and Barranca Parkway Intersection Improvements, Irvine, CA.

Project Manager for the modification of the existing traffic signal from a split phase on Barranca Parkway to an eight phase operation, relocation of the west signal pole, coordination with SCE for the location of the mast arms under High Voltage wires, hydrology analysis, storm drain design, and coordinate signal timing with the cities of Irvine and Tustin.

Upgrade Six Traffic Signals Project, Downey, CA. Project Manager for preparing traffic signal upgrades for six traffic signals funded through HSIP Grants. The traffic signal upgrades included installation of countdown pedestrian heads, curb ramps, new signal poles, intersection lighting, services upgrades, signing and striping, and operation and phasing (PPLT).

EDUCATION
Bachelor of Science, Civil
Engineering, University of
Colorado, Boulder

REGISTRATION
Professional Civil Engineer,
CA No. 48667
Professional Traffic
Engineer, CA No. 2254

AFFILIATIONS

ITE, ASCE, APWA

TOTAL YEARS

EXPERIENCE
35+ years, 27 with Firm
WGZE

BILL ZIMMERMAN

TRAFFIC ENGINEER

City of Yorba Linda - Yorba Linda Boulevard
Improvements (from Imperial Highway to Lakeview Ave) BKF ENGINEERS D. / RESUMES + QUALIFICATIONS OF PERSONNEL
14 From multimillion-dollar sports facilities to intimate neighborhood parks, Oscar has designed and managed construction for a variety of public and private projects throughout California. With his meticulous attention to detail and his dedication to longevity, he develops construction details and design specifications that are costeffective and can be built to last. He is adept in establishing a camaraderie with clients, colleagues, and contractors to shepherd projects from design to ribboncutting. Oscar is proactive in reducing risks and applying new technologies and materials to his designs. He describes himself as “a build-a-better-mousetrap type of person,” who takes the Big Picture and fills in the fine lines.

SELECT PROJECT EXPERIENCE
Yorba Linda City-Wide Transitional Median Landscape, Yorba Linda, CA As a result of the drought, Yorba Linda discontinued irrigation to the turf medians and fescue slopes. The result was dead planting areas and upset citizens. MIG was contracted to provide alternative drought tolerant planting areas that could serve as demonstration areas for the community’s review and further direction from the City staff. The swift designed and installed alternatives help to diffuse the situation and further re-landscaping plans were contracted with MIG.

EDUCATION
B.S., Landscape
Architecture, State
Polytechnic University,
Pomona

REGISTRATION
Professional Landscape
Architect, CA No. 6481

TOTAL YEARS

EXPERIENCE
26 years, 23 with Firm
MIG

OSCAR JOHNSON

LANDSCAPE ARCHITECT
Michael is a Principal Geologist and has extensive experience in providing engineering geology consultation in Southern California. Mr. Putt has extensive experience on a variety of project types, including highways, bridges, bore and jack tunneled undercrossings, hillside and flat-land mass grading projects for residential, commercial, and industrial developments. Mr. Putt performs project administration and management, prepares and reviews geologic and geotechnical reports and provides third party review services for geotechnical reports. He conducts geologic and geotechnical field evaluations, including detailed logging of large- and smalldiameter borings and trenches, and geologic evaluation/mapping.

SELECT PROJECT EXPERIENCE
Bastanchury Road/Princeton Place Traffic Signal, Yorba Linda, CA Served as Principal Geologist performed a geotechnical evaluation for the proposed traffic signal installation located at the intersection of Bastanchury Road and Princeton Place, at the entrance to Yorba Linda High School. Bastanchury Road within the project limits is a four-lane (two lanes in each direction), asphalt concrete paved road, with left turn lanes at Princeton Place. Improvements included the installation of four new traffic signals, located on each corner of the intersection. The project also involved various electrical improvements related to the proposed traffic signals and the removal of the existing street lights. Services included evaluation of the soil and geologic conditions at the site and preparation of geotechnical recommendations for the proposed pile supported traffic signal.

EDUCATION
B.S., Geology, California
State University, Fullerton

REGISTRATION
Professional Geologist, CA
No. 7581
Certified Engineering
Geologist, CA No. 2341

TOTAL YEARS

EXPERIENCE
26 years, 14 with Firm

NINYO & MOORE

MICHAEL PUTT, PG, CEG

PRINCIPAL GEOLOGIST

City of Yorba Linda - Yorba Linda Boulevard
Improvements (from Imperial Highway to Lakeview Ave) BKF ENGINEERS D. / RESUMES + QUALIFICATIONS OF PERSONNEL
15 SUBCONSULTANT PROJECT EXPERIENCE CLIENT REFERENCE DATES/COST LSA
Yorba Linda Widening Project
LSA prepared the technical studies as well as the CEQA
documentation (an IS/MND) for the City of Yorba Linda
for the Yorba Linda Boulevard Widening Project. The
proposed project involves the widening of Yorba Linda
Boulevard from La Palma Avenue to Santa Ana Canyon
Road, including the bridge over the Santa Ana River, to improve corridor operations, reduce queue lengths, and
provide for a Class I bike path. The project also includes additional bicycle and pedestrian improvements along La Palma Avenue and includes drainage, landscaping, and
other associated roadway improvements.

City of Yorba Linda
Tony Wang, PE, TE PTOE,
Traffic Engineering Manager
Ph. 714-961-7184
Email: [email protected]
Project Dates:
06/2019 – Ongoing
Project Cost:
$237,988

WGZE TRAFFIC
Traffic Signal Improvements for Bloomfield and 166th
The City of Cerritos applied and was awarded an HSIP
grant to enhance mobility and safety by converting
protective-permissive to a protective left-turn only for all approaches to 166th Street and Bloomfield Avenue
intersection. The approved signal modification includes protected left-turn conversion, signal poles upgrades,
controller, ADA curb ramps and uplifted sidewalk, median, signing and striping, installing countdown pedestrian
signal heads and push buttons conforming to the latest
edition of CA MUTCD. The upgrading/relocating of signal poles also required new conduits and pullboxes.

City of Cerritos
Dario Simoes, PE, Deputy
Director of Public Works
Ph. 562-916-1219
Email: [email protected]
Project Dates:

Completed March
2019
Project Cost:
$51,000
MIG
Carson Del Amo Medians
MIG designed the master plan and prepared construction
drawings for 1.8 miles of existing median from Avalon
Boulevard to Wilmington Avenue. The design included
drought tolerant planting, decorative gravel, concrete
maintenance bands, decorative river rock nosing at the
ends of the medians and also utilized reclaimed water
for half of the project. The project has received high
praises from the City and community due to the aesthetic upgrade as well as the low maintenance and lessened
water requirements as a result of the design approach.

City of Carson
Rick Boutros, PE,
Associate Civil Engineer
Ph. (310) 952-1700
Email: [email protected]
Project Dates:
7/2010 – 12/2011
Project Cost:
$650,000

NINYO & MOORE
7th Street Improvement Project, Figueroa Street to
Alameda Street
Ninyo & Moore performed a geotechnical evaluation for
the Bureau of Engineering (BOE) St Program 7th Street
Improvement Project located in Los Angeles. The Project involved construction along 7th Street to improve the
pedestrian experience, bicycling connectivity, and the
transit experience for riders and operators. Services
included a subsurface exploration to evaluate the soil
characteristics and geologic conditions at the site,
geotechnical laboratory testing, and geotechnical analysis, as well as permit acquisition from various agencies.

Harris & Associates
Randall Berry, Project Manager
Ph. (949) 655-3900
Email: randall.berry@
weareharris.com
Project Dates:
11/2018 – 04/2019
Project Cost:
$57,000

City of Yorba Linda - Yorba Linda Boulevard
Improvements (from Imperial Highway to Lakeview Ave) BKF ENGINEERS D. / RESUMES + QUALIFICATIONS OF PERSONNEL
16 LAKELAND STREET IMPROVEMENTS, SANTA FE SPRINGS, CA

WILLOW STREET PAVEMENT PROJECT, LONG BEACH, CA
- Pavement Rehabilitation Project
- Design services
- Right of way mapping
- ADA Compliance
- Construction Staging
- Utility base mapping
- Plan preparations, and cost estimates
- Bid and construction support services
- Pavement rehabilitation of Willow Street between
San Vincente Street and Studebaker Road
- Design services; project management, research and
field reviews
- Utility base mapping
- Plan preparations, and cost estimates
- Bid and construction support services
Lakeland Street Improvements
Firestone Blvd Bridge Replacement Willow Street Pavement Project - Feasibility Study of Four Alternatives
- Right of way mapping
- Utility Relocations
- Traffic Handling/Stage Construction/Detours
- ADA Compliant
- Structural and Geotechnical Analysis
- Stakeholder Coordination
- Decision Matrix to Establish Preferred Alternative
- TCIF and Measure B Funding
- Part of Orange County Gateway Program
OCTA Tustin/Rose Grade Separation
OCTA TUSTIN/ROSE GRADE SEPARATION, ANAHEIM, CA 2017 ASCE Bridge Project of the Year

RELEVANT PROJECT EXPERIENCE
- Roadway Widening of Four-Lane Bridge
- Complex Staging for Traffic Operations
- Utility Relocation/Coordination
- Coordination with Utility Companies
- LACFCD Permits and Property Acquisition
- HBP Funding
- Construction Staking
- Potholing of an existing 30” reclaimed water line
- Bridge Aesthetics with Programmable Lighting
FIRESTONE BOULEVARD BRIDGE REPLACEMENT, NORWALK, CA 2016 ACEC Honor Award

City of Yorba Linda - Yorba Linda Boulevard
Improvements (from Imperial Highway to Lakeview Ave) BKF ENGINEERS E. / REFERENCES
17 BKF PROJECT REFERENCES
The Team presented to the City of Yorba Linda has many years of proven experience assisting public agencies in identifying/overcoming challenges and achieving successful completion of critical and demanding project assignments.

We have included four relevant project references below where similar work was performed by the BKF team. We encourage the City to review our firm’s experience and contact our references as confirmation of our commitment and excellent customer service.

Jeffrey / Walnut Intersection Improvement Project

IRVINE, CA
BKF prepared construction documents for the street
improvements/widening to the Jeffrey Road and Walnut Avenue intersection. BKF led all civil engineering, surveying, right of way engineering, and third party utility coordination. The Jeffrey/ Walnut Intersection Improvement Project required the widening of Jeffrey Road. This widening required roadway easements and temporary construction easements through several properties.

BKF, along with the City, developed and prepared the right of way requirements map and matrix that is color-coded depending on the type of acquirement with the affected square footages identified within their property. The City utilized these scaled exhibits to negotiate and discuss the impacts the project has on their property with the owners. BKF researched and coordinated with the third party utility companies to accurately map the existing facilities within the Project limits. Several relocations needed to occur to support the new improvements which
were discussed/agreed to in the field with the utility companies through BKF’s pro-active efforts. BKF worked closely with the City to ensure traffic interruptions were minimized and existing traffic signals remained operational until the new traffic signals are in place through construction staging.

PROJECT HIGHLIGHTS
- Road Widening
- Traffic Signal Modification
- Landscaping and Irrigation
- Sidewalk and ADA Ramp Modification
- Hydraulics and Hydrology Analysis
- Right of Way Acquisition
- Construction Staging

PROJECT DATES
06/2016 - Ongoing

PROJECT COST
$1,955,000

REFERENCE
Darrell Hartman, PE, Senior Civil Engineer
City of Irvine
Ph. (949) 724-7556
Email: [email protected]

PROJECT MANAGER
Sheila Amparo

City of Yorba Linda - Yorba Linda Boulevard
Improvements (from Imperial Highway to Lakeview Ave) BKF ENGINEERS E. / REFERENCES
18 Pico Rivera Regional Bikeway Project

PICO RIVERA, CA
BKF Engineers is leading the civil design for the Pico Rivera Bikeway Project, a 1.5-mile bicycle facility that will add a connection over the San Gabriel River. The project includes a Class I bike path along Mines Ave. from the Rio Hondo Channel to the San Gabriel River, a new bridge structure located north of Mines Ave. spanning the San Gabriel River and Class I and II bike lanes along Dunlap Crossing Rd. from the San Gabriel River to Norwalk Blvd. The alignment will connect an existing publicly accessible bike path to the San Gabriel River Mid Trail.

Additionally, there is a complete streets improvement along Mines Avenue from the Rio Hondo Channel to the San Gabriel River. The improvements on Mines Ave. include but are
not limited to: pavement reconstruction; installation of bioswales; reconfiguration of parking lanes; upgrading street lights; traffic signal modifications at Rosemead Blvd and Mines Ave; and landscaping.

PROJECT HIGHLIGHTS
- Intersection Improvements
- Traffic Signal Design
- Pavement Reconstruction
- Bridge Construction
- Installation of Class II Bikeway and Class II
- Drainage Systems
- Installation of bioswales
- ADA Compliance
- Hydrology/Hydraulics
- Field Surveying
- NEPA & CEQA Docs
- Public Outreach
- Striping & Signing

PROJECT DATES
04/2018 - Ongoing

PROJECT COST
$6,200,000

REFERENCE
Kenner Guerrero, Assistant Engineer
City of Pico Rivera
Ph. 562-801-4351
Email. [email protected]

PROJECT MANAGER
Sheila Amparo

City of Yorba Linda - Yorba Linda Boulevard
Improvements (from Imperial Highway to Lakeview Ave) BKF ENGINEERS E. / REFERENCES
19 Trabuco/Remington Traffic Signal Project

IRVINE, CA
The City of Irvine Trabuco/Remington Traffic Signal consists of the Project Report PS&E. Trabuco Road features two lanes in each direction, bike lanes, and left-turn lanes, with the 60-foot wide Central Irvine Channel as a median. Remington Street consists of one lane in each direction that is stop controlled.

With the 60-foot wide channel, Remington Street has an
additional segment to cross one direction of traffic, stop, and proceed to cross the other direction of traffic before completing the traffic movement. The Trabuco/Remington intersection is similar to the adjacent intersections at Monroe and Yale, which prompted the City of Irvine to monitor the Trabuco/Remington intersection and determine that a traffic signal is warranted to promote safety.

The project includes the design of improvements to the Central Irvine Channel, an Orange County Flood Control District Facility.

The improvements will consist of an extension of the existing reinforced concrete box culvert beneath the intersection, the reconstruction of the inlet transition structure, and a longitudinal wall within the channel right of way. BKF performed hydraulic analyses of pre-and post-project conditions, prepared the improvement plans and specifications, and prepared the submittal package for the acquisition of an Encroachment Permit from the County of Orange.

PROJECT HIGHLIGHTS
- Project Report and PS&E
- Traffic Analysis
- Street Improvements
- Pavement Reconstruction
- Drainage Systems
- Installation of bioswales
- ADA Compliance
- Hydrology/Hydraulics
- Field Surveying

PROJECT DATES
12/2017 - 12/31/2021

PROJECT COST
$2,875,000

REFERENCE
Tran Tran, PE (Former Senior Transportation
Engineer for the City of Irvine)
City of Lake Forest
Ph: (74) 685-9895
Email: [email protected]

PROJECT MANAGER
Sheila Amparo

City of Yorba Linda - Yorba Linda Boulevard
Improvements (from Imperial Highway to Lakeview Ave) BKF ENGINEERS E. / REFERENCES
20 Lakewood/Florence Intersection Improvement Project

DOWNEY, CA
Lakewood Boulevard and Florence Avenue serve as key mobility elements connecting major Interstate freeways and also
provide access to local employment, entertainment, shopping, government offices and other facilities. The Lakewood Boulevard at Florence Avenue intersection currently accommodates an average daily traffic (ADT) volume of approximately 72,000 vehicles per day (VPD). The traffic volume at the intersection is expected to increase by 26% to approximately 91,000 VPD by year 2035. The purpose of this project is to improve traffic circulation and mobility within the I-605 Freeway corridor by minimizing congestion along the Lakewood Boulevard and
Florence Avenue corridors by adding capacity and improving the operation of the Lakewood Boulevard and Florence Avenue intersection during peak hours by the year 2035, through a series of improvements to the intersection.

BKF Engineers is providing engineering services consisting of the environmental, PS&E, utility relocation and right of way engineering phases of the project. Project features include dual left-turn lanes in the southbound and northbound directions along Lakewood Boulevard; Exclusive westbound right-turn lane on Florence Avenue; Right of way acquisition as necessary to accommodate the additional left and right turn lanes; Relocation of overhead utilities; Reconstruction of intersection with concrete pavement; Traffic signal modification; and Incidental striping, signing and pavement markings.

PROJECT HIGHLIGHTS
- PS&E
- Roadway Improvements
- Pavement Improvements
- Utility Coordination
- Utility Relocation
- Traffic Signal Modification
- Striping & Signing
- Field Surveying

PROJECT DATES
06/2019 - Ongoing

PROJECT COST
$4,925,000

REFERENCE
Edwin Norris, PE, Deputy Director of Public Works
City of Downey
Ph. (562) 904-7109
Email. [email protected]

PROJECT MANAGER
Sheila Amparo

City of Yorba Linda - Yorba Linda Boulevard
Improvements (from Imperial Highway to Lakeview Ave) 21 BKF ENGINEERS F. / PROJECT UNDERSTANDING, OVERVIEW + APPROACH

PROJECT UNDERSTANDING
The current segment of Yorba Linda Boulevard between Imperial Highway and Lakeview Avenue is an east-west six-lane arterial highway. The westbound is improved with three continuous through lanes, two right-turn lanes to Imperial Highway northbound and one left-turn lane to Imperial Highway south bound. The Yorba Linda Boulevard east bound is improved with two continuous through lanes, one left turn lane and one through/right turn lane. The center median is striped except at the intersection where raised center median were constructed. The two intersections are only approximately 600 feet apart with heavy turning movements that often cause congestion at these intersections during the morning and evening peak commute periods. Currently the left turn pockets have limited storage capacity. As the traffic volume increases, it impacts the traffic flow at the through lanes as vehicles waiting to get into the left turn pocket.

The City of Yorba Linda (City) is seeking a consultant to provide comprehensive professional engineering services associated with the design and construction of street improvements and enhancements along Yorba Linda Boulevard from Imperial Highway to Lakeview Avenue to add a second left turn pocket in both the east and west directions at the Yorba Linda Boulevard/Imperial Highway intersection and the Yorba Linda Boulevard/Lakeview Avenue intersection. The improvements will provide greater travel efficiency and accommodate the demand generated by the Yorba Linda Town Center and improved traffic circulation in and out of the Town Center via Imperial Highway and Lakeview Avenue. The businesses in the area will benefit from the improved intersection operation to attract more traffic and thus increase local sales revenues.

The adjacent developments are commercial, retail, office, and restaurant land uses. This segment of Yorba Linda Boulevard provides primary access to these developments where many people work, shop and dine. The intersections with Imperial Highway and Lakeview Avenue are signalized, with posted speed of 40 MPH. There is an existing bus stop without concrete pads adjacent to Mimi's Cafe on the north side of Yorba Linda Boulevard approximately 240 feet west of the Imperial Highway. There is an existing storm drain catch basin also located on the north side of Yorba Linda Boulevard approximately 100 feet west of Imperial Highway. There are street lights and underground utilities within the street right of way including water and sewer lines. All four crosswalks at the Imperial Highway intersection are paved with decorative pavers and at the Lakeview Avenue intersection the striped cross walks are only present on east the north, east and south sides of the intersection. There is no crosswalk on the west side of the intersection.

This project will include the construction of raised center median islands on Yorba Linda Boulevard for the entire length of the project between Imperial Highway and Lakeview Avenue as shown on the Project Geometric Exhibit of the RFP. Yorba Linda Boulevard will be designed to a section generally consisting of a 4-foot-wide landscaped raise median, two 10-foot-wide left turn pockets, 11-foot-wide through lanes and a 8-foot-wide sidewalk.

Generally, the improvements will require right of way takes on the south side of Yorba Linda Boulevard. Some minor right of way takes will also require on the north side of Yorba Linda Boulevard west of Imperial Highway.

City of Yorba Linda - Yorba Linda Boulevard
Improvements (from Imperial Highway to Lakeview Ave) 22 BKF ENGINEERS F. / PROJECT UNDERSTANDING, OVERVIEW + APPROACH
Other improvements as part of implementation of the Project will include, but not limited to, removal and reconstruction of concrete curb and gutter, ADA accessible ramps with detectable warning surface, driveway approaches and sidewalks, retaining walls, miscellaneous utility adjustments, striping, pavement markings, signage improvements, street lights relocation, street trees removal, add and restore landscape, and traffic signal modifications include adding camera video detection at both intersections. It is our understanding that traffic control plans and SWPPP documents will be prepared by the contractor, if necessary.

We understand that it is the City’s intent to complete the engineering design and environmental phases of the Project. The proposal shall include engineering design (PS&E), environmental documentation, and as-needed bid and construction support services. The City intends to pursue funds for right of way and construction after the completion of the design phase.

Consulting services for the Project will include: project management including preparation of all meeting agenda and recording and distribution of all meeting minutes; site reconnaissance; utilities research; design survey and right of way research; prepare environmental documents; prepare a Final Water Quality Management Plan (WQMP); design of street and raised median improvements; coordination for utility adjustment; curb and gutter, ADA access ramp, sidewalk, and driveway design; landscape and irrigation design; signing and striping improvements; traffic signal modifications; preparation of bid documents; specifications and an engineer’s estimate of probable construction costs; bid and construction support; prepare right of way exhibits and/or rendering on affected properties for outreach purposes; attend one in-person and one virtual public outreach meetings. We included Ninyo and Moore on our team to provide review and concurrence of the previous geotechnical evaluation performed as part of the Town Center development.

PROJECT KEY ISSUES AND APPROACH
Understanding and managing the key issues associated with the project will be critical to the success of this design assignment. We have visited the project site and reviewed the materials provided with the RFP and City response to RFP questions to familiarize ourselves with the existing improvements and project implementation issues. We have identified the following issues that will need special attention with this Project. • Environmental Document – The critical path for successful completion of this project will rely on timely environmental studies, applications, and approvals. LSA will prepare an Initial Study/Mitigated Negative Declaration (MND) pursuant to California Environmental Quality Act (CEQA) Guidelines Section 15070, as amended to evaluate the potential environmental impacts of the project including anticipated transportation/traffic impacts as results of changes in circulation. Since this phase of the Project does not include any Federal funding, the proposed scope of work does not include any environmental analysis to comply with Federal regulations. This task will include preparation of a biological resources memorandum, a cultural resources memorandum, a Paleontological memorandum, an air quality/greenhouse gas analysis memorandum and noise impact memorandum and attendance at one public outreach meeting and three commission/council meetings to support the MND. • Landscape and Irrigation Design – Our landscape subconsultant, MIG, is highly familiar with the City of Yorba Linda’s Landscape Maintenance District (LMAD). MIG will create a sustainable design by using indigenous and drought resistant materials where appropriate as well as complementing the existing plant palette to match LMAD/ Town Center design. We understand the City is interested in a plant palette which is sustainable and integrates into current design standards, and a design solution which allows for safety for both motorists and pedestrians.

We look for additional sustainable design options such as using recycled water systems with evapotranspiration controllers, solar powered lighting, site amenities from recycled materials, and incorporating bioswales whenever possible and feasible in the design process.

City of Yorba Linda - Yorba Linda Boulevard
Improvements (from Imperial Highway to Lakeview Ave) 23 BKF ENGINEERS F. / PROJECT UNDERSTANDING, OVERVIEW + APPROACH
The planting of the new medians will require the existing asphaltic concrete and or concrete paving and base material to be removed in order to provide adequate soil depth for shrubs to root and establish. The existing soil under the existing AC or PCC roadway will need to be tested for soil fertility to confirm no sterilant or contamination are in the soil. The soil will be amended per the soils report prior to any plant material being installed. Typically, several feet of existing soil might need to be removed and new topsoil installed depending on what the testing finds.

From a traffic calming and safety design point, MIG shall consider site visibility at left turn lanes as far as not proposing tall shrub material at the left turn medians which would impede visibility of opposing through traffic by left-turning motorists. We will also consider the maintenance of the medians as far as including a walking surface area adjacent to the curb to keep maintenance person from having to walk in the street. We will consider the type of trees to be low maintenance and to require little pruning. • Coordination with Other Stakeholders and Community Outreach – This Project will involve coordination with several stakeholders in addition to the City’s Department of Public Works. The Project will require coordination with local businesses adjacent to the project, the traveling public and the community at large. The Project may also involve coordination with utility companies for new irrigation electrical and water service and operators of project area bus service. The BKF Team will communicate with these stakeholders in the early stages of the project to gain an understanding of their needs and concerns. BKF Team including our landscape and environmental subconsultants will maintain open communications with these stakeholders throughout the life of the project to reduce the likelihood of unanticipated issues in the late project stages that could significantly delay the project schedule. The Project will require several forms of public outreach ranging from community meetings to formal City Council Public Hearings.

BKF Team project manager, has been the lead person responsible for public outreach and interface with project stakeholders for many similar projects in the past. This experience will ensure effective communication with the City and assist the City with the development of effective communication with the project stakeholders. • Traffic Safety and Construction Impacts to Residents and Businesses Owners – Due to the volume of traffic and adjacent commercial areas, it will be critical to minimize construction impacts. BKF will identify traffic control implementation measures on the plans, and in the specifications to closely monitor the contractor’s work and progress to ensure compliance with any mitigation measures and schedule constraints. The specifications will address circulation and access during construction. BKF will include provisions that will require the contractor to maintain safe pedestrian access at all times during construction. Specific items that BKF will address in the specifications will include, but are not limited to working hours, temporary lane closure hours and restrictions, identification of traffic control standards, emergency vehicle access, and maintaining access to local businesses.

City of Yorba Linda - Yorba Linda Boulevard
Improvements (from Imperial Highway to Lakeview Ave) 24 BKF ENGINEERS F. / PROJECT UNDERSTANDING, OVERVIEW + APPROACH
• Maintaining Project Schedule and Budget – BKF has successfully completed several similar projects on schedule and within budget. BKF will immediately begin the initial data collection and background research tasks for this project as soon as the notice to proceed is obtained. We will closely monitor our surveyors with field data collection, allowing the BKF team to make adjustments to stay on schedule if necessary.

The BKF Team has visited the Project site and the captions on the photographs of Figures 1 and 2 highlight some of the important elements of the roadway improvements and other components of the project.

MANAGEMENT TEAM
The key element in the management of the project will be to assign experienced staff who will dedicate their efforts to advance the design in an efficient and timely manner, using a comprehensive project work plan and schedule.

With this in mind, BKF has assembled a project team who can fulfill all of these goals. The core BKF team will be comprised of experienced individuals who will be dedicated to the assignment from start to finish participating in all aspects of the work.

The Project Manager for the BKF Team will be Sheila Amparo, PE, QSD. She actively leads project teams and manages the design of streetscape, intersection improvements and roadway improvements, ranging from project report and environmental documentation (PR/ED) into final design, bid phase support, construction support and project closeout.

Sheila is currently working on several similar projects closely collaborating with many municipalities and has a proven track record of implementing successful project management strategies. She uses effective communication, identifying project needs and project execution, and coordinates with the project team to assure the City’s goals and objectives are met. Sheila’s experience and congenial personality will help the team work together with the City and other involved agencies to reach the mutual goal of project success. She will be the principal point of contact with the City and will be responsible for developing a management plan to organize, monitor, and conduct the design of the project.

Specifically, Sheila’s project management and roadway engineering design experience includes the following significant projects:
• Jeffrey/Walnut Intersection Improvement Project; City of Irvine • Trabuco/Remington Traffic Signal Improvement Project; City of Irvine • Lakeland Road Street Improvements; City of Santa Fe Springs • Harvard/Michelson Intersection Improvement; City of Irvine • Lakewood/Florence Intersection Improvement Project; City of Downey FIGURE 1 FIGURE 2

City of Yorba Linda - Yorba Linda Boulevard
Improvements (from Imperial Highway to Lakeview Ave) 25 BKF ENGINEERS F. / PROJECT UNDERSTANDING, OVERVIEW + APPROACH
Sheila will be supported by Chris Rideout, PE (Principal in Charge) and Roger Chung, PE, CFM, ENV SP, QSD/P, F ASCE (Quality Control Supervisor). Chris is a Registered Civil Engineer in the State of California with over 30 years of professional civil and transportation engineering experience. He has successfully overseen and managed numerous types of transportation improvement projects that required extensive analysis to determine cost-effective recommendations to improve traffic operations. He will oversee project tasks to ensure that proper resources are provided to complete the project on time and within budget and that precise, quality design plans and construction documents are submitted to the City.

Roger is a Registered Civil Engineer in the State of California with over 20 years of experience with expertise in general civil, water quality, hydrology and hydraulics design and has extensive experience in preparing design plans, specifications, and cost estimates for variety of projects. He has been involved in numerous projects in San Bernardino, Riverside, Orange, Los Angeles, San Diego, Kern and Ventura Counties.

City of Yorba Linda - Yorba Linda Boulevard
Improvements (from Imperial Highway to Lakeview Ave) 26 BKF ENGINEERS F. / PROJECT UNDERSTANDING, OVERVIEW + APPROACH
We understand that managing, building consensus, and obtaining project approvals and permits are often more challenging than preparing the actual design documents. Ensuring that these processes are managed will allow projects to be delivered on schedule and within budget.

BKF’s management philosophy integrates the following key components: managing the process; defining the critical issues; developing coordinated design documents; and validating implementation.

COMPONENT 1: MANAGING THE PROCESS
▪ PROJECT WORK PROGRAM: Upon the City’s Notice to Proceed (NTP) BKF’s Principal in Charge, Chris Rideout, PE and Project Manager, Sheila Amparo, PE, QSD will be available to meet and review the Project goals and based on the specific tasks, will assign a team who will be committed to the Project for the duration. We will develop a detailed project work program that identifies tasks, permits, and deliverables tailored to deliver the Project. We intend for this work program to be a living document that we update regularly to reflect the progress and needs of the Project.
▪ DEFINED SCHEDULE: We will develop our work program with reference to a schedule in Microsoft Project format.

Sheila will update the schedule with the completion of each phase, discuss and gain concurrence with the City. The schedule is a critical tool for the Project Team, City, and other Stakeholders to ensure all agree to the tasks and delivery dates. It is imperative to regularly review the baseline schedule and identify any potential tasks that are slipping behind schedule. If this situation occurs, Sheila will work with the team to establish a recovery plan to bring the design schedule back into alignment with the baseline schedule. This recovery schedule will be discussed with the City to ensure concurrence moving forward.
▪ DESIGN FEE: The BKF Team had develop a fee for our services based on the agreed to scope of services and schedule.

COMPONENT 2: DEFINING CRITICAL ISSUES
▪ CRITICAL CONSIDERATIONS: For street/roadway projects, the Project Team will prepare geometric alignment studies to ensure the objective and standards for the improvements are adequately addressed. This early establishment and agreement with the City on the geometrics will allow the Project Team to identify critical issues, such as right of way acquisitions and utility relocations that require lengthy lead times that may affect the Project schedule and budget.
▪ DEFINING CONSTRUCTION RISK: Risk assessment is key to managing the overall construction budget. Our experience is that characterizing subsurface soils and utilities is critical to managing unknowns that could lead to contractor change order and/or delays. BKF will work with City Staff to identify on any environmental considerations/ mitigations early on in the project to ensure the project stays on schedule and can meet the environmental needs of the project as the design is developed. Comprehensive Construction Staging and Traffic Handling plans depicting vehicle/pedestrian circulation as well as efficient Contractor work areas are critical in clearly showing the intent/limit of any closures.
▪ STAKEHOLDERS: Understanding the concerns of the Project’s stakeholders at the earliest stage in the design process is essential to prevent delays or conflicts. BKF will coordinate and attend all meetings to understand goals and objectives of all stakeholders and confirm they are aligned properly with the City. Engaging all stakeholders from the beginning of the design process through construction will minimize misunderstandings and will result in a project that meets all objectives.

PROJECT MANAGEMENT

City of Yorba Linda - Yorba Linda Boulevard
Improvements (from Imperial Highway to Lakeview Ave) 27 BKF ENGINEERS F. / PROJECT UNDERSTANDING, OVERVIEW + APPROACH
COMPONENT 3: DEVELOPING COORDINATED DESIGN DOCUMENTS
▪ COORDINATION: The communication conduit with the City will be with Sheila Amparo, PE, QSD, Project Manager.

This single point of contact eliminates possible misunderstandings and duplication of effort. We will assign a Deputy Project Manager to each engagement depending on the expertise needed. This team will be responsible for solving technical challenges while developing the design in accordance with the City’s goals. We will coordinate the work with other consultants, Staff, and other agencies to ensure collaboration and obtain Project approvals. ▪ COORDINATING AGENCIES: BKF’s experience with public infrastructure projects has taught the value of having clear direct communication and of being accessible at all times during critical project stages. We believe our working relationships with local, state and federal agencies will allow us to streamline the process by minimizing costly lags in communication.
▪ TECHNOLOGY: BKF implements the latest technology to develop designs including AutoCAD Civil 3D. We also have specialized simulation software to assist in the design of infrastructure including AutoTurn, StormCAD, WaterCAD, SewerCAD, HEC HMS, and HEC RAS. For preparation of illustrative exhibits, we have Adobe Illustrator, Photoshop, and InDesign. All staff has access to the most current Microsoft Office applications suite.

COMPONENT 4: VALIDATING IMPLEMENTATION
▪ INTERNAL QA/QC: BKF will complete an internal review of all project documents. Under direct communication with Sheila, Roger Chung, PE, CFM, ENV SP, QSD/P, F. ASCE (QA/QC) will check the documents for errors, perform a constructability review, ensure our documents are coordinated with other disciplines, and suggest alternatives for cost savings. During this period all consultants on the team are required to review not only their own work, but evaluate the other disciplines designs to ensure there are no conflicts and design intent is consistent among the team members. Please see the QA/QC flowchart at the end of this section. ▪ PROBABLE CONSTRUCTION COST: Evaluating the potential construction cost throughout the Project’s life is essential to create a feasible project. BKF is consistently involved in the design and construction of numerous projects each month that provide excellent insight into construction trends and costs. With each submittal, BKF will prepare an opinion of cost to assist in developing a project budget.

With BKF’s four-component approach, a detailed work plan, and continually monitoring, we believe that partnering is both aligned and reinforced. This ensures that the City together with BKF’s leadership and the team’s technical expertise, will meet its goals and objectives for a successful Project.

City of Yorba Linda - Yorba Linda Boulevard
Improvements (from Imperial Highway to Lakeview Ave) 28 BKF ENGINEERS F. / PROJECT UNDERSTANDING, OVERVIEW + APPROACH

PROJECT CONTROLS
BKF’s project controls process helps assist the Project Manager in producing and delivering quality documents that meet the project delivery, cost and quality objectives. BKF will keep the City of Yorba Linda informed and will work to exceed expectations and maintain the project on schedule.

PROJECT MANAGEMENT
▪ PROJECT MANAGEMENT: As Project Manager, Sheila Amparo, PE, QSD will be responsible for the day-to-day management of the project design team, including the technical management of the project. ▪ PROJECT KICKOFF MEETING/PUBLIC OUTREACH/PDT MEETINGS: BKF will develop the agenda, invite project team members and stakeholders and administer a project kick-off meeting. This meeting will confirm project scope, deliverables, schedule, communication conduits, invoicing, and establish future Project Development Team (PDT) meetings. BKF will prepare meeting minutes and distribute to all in attendance for review and concurrence. Our team will attend Project Development Meetings, Public Outreach, and City Council Meetings to support City Staff and the convey the Project goals.
▪ MASTER PROJECT SCHEDULE/PROGRESS REPORTS: Upon receipt of a task order from the City, we will provide a Project Master Schedule in Microsoft Project to the City within 20 days of NTP. The schedule will be updated and distributed during PDT meetings to confirm the Project is tracking according to expectations. BKF will prepare progress reports indicating current tasks, outstanding items, schedule monitoring, and future anticipated meetings.

The progress reports will be prepared and submitted monthly to the City Project Manager prior to the 15th of every month for the duration of the project.
▪ MONTHLY INVOICING: BKF will collect, review and compile invoices from the design team on a monthly basis and will provide the City with the teams composite invoice. Invoices will delineate the current percent complete by task which along with the project schedule can be used to confirm effort, payment, and deliverables are in agreement.

DELIVERY CONTROL
▪ PROJECT WORK PROGRAM: The project work program will identify the tasks and deliverables expected throughout the project. The flexibility in the program will be updated to reflect the progress of the project and discussions with the stakeholders.
▪ DEFINED SCHEDULE: A Microsoft Project schedule will be based on the work plan jointly developed by the City and BKF. At each phase, BKF will update the schedule which will incorporate time for the City to review the documents. Any deviations in the schedule will be discussed promptly with the City.
▪ OUTSTANDING ISSUES MATRIX: BKF will track all outstanding design and program issues in a matrix to facilitate discussions with the City and internal team. This matrix tracks design issues, costs and the schedule.
$-
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000

MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR Jeffrey/Walnut Intersection Improvements Project
Anticipated Cumulated Burn Rate through February 2019
Projected Cumulated Burn Rate
Cumulated Invoice Amount
ID Task Name Duration Start Finish
1 CONTRACT AWARD/EXECUTION 1 day Wed 10/24/18 Wed 10/24/18 2 3 KICK-OFF MEETING 1 day Wed 10/31/18 Wed 10/31/18
4 KICK-OFF MEETING 0 days Wed 11/7/18 Wed 11/7/18
5 1 day? Wed 10/31/18 Wed 10/31/18
6 PICO RIVERA REGIONAL BIKEWAY (CIP NO. 21280) 451 days Wed 10/24/18 Wed 7/15/20 7 Task 1 - Project Management, Meetings and Outreach 150 days Wed 10/31/18 Tue 5/28/19 8 Task 1.1 - Project Administration 880 days Wed 10/31/18 Tue 3/15/22 9 Attend Kick-Off Meeting 1 day Wed 10/31/18 Wed 10/31/18 10 Attend Coordination Meetings 44 mons Wed 10/31/18 Tue 3/15/22 11 Community Outreach and Council Meetings 44 mons Wed 10/31/18 Tue 3/15/22 12 Task 2 - Project Report and Environmental Clearance 227 days Wed 10/31/18 Thu 9/12/19 13 Task 2.1 - Base/Preliminary Data Review 880 days Wed 10/31/18 Tue 3/15/22 14 Utility Record Request/Notification (Utility A, B and C Letters) 9 mons Thu 11/1/18 Wed 7/10/19 15 Utility Base Mapping 3 wks Thu 11/22/18 Wed 12/12/18 16 Utility Coordination Meetings (3 Meetings) 44 mons Wed 10/31/18 Tue 3/15/22 17 Task 3 - Preliminary Engineering 216 days Wed 10/31/18 Wed 8/28/19 18 Task 3.1 - Design Survey 15 days Thu 11/1/18 Wed 11/21/18 22 Task 3.2 - Records Research and Field Reviews 150 days Wed 10/31/18 Tue 5/28/19 26 Task 3.3 - NPDES Program Compliance 40 days Fri 4/17/20 Thu 6/11/20 27 NPDES Compliance Memo 4 wks Fri 4/17/20 Thu 5/14/20
28 NPDES Technical Documents and Design 8 wks Fri 4/17/20 Thu 6/11/20 29 Task 3.4 - Pavement Investigation 51 days Mon 1/28/19 Mon 4/8/19 30 Pavement Evaluation 10 wks Mon 1/28/19 Fri 4/5/19
31 Submit Draft Pavement Engineering Report 1 day Mon 4/8/19 Mon 4/8/19 32 Task 3.5 - Geotechnical Engineering 397 days Thu 11/8/18 Fri 5/15/20 33 Geotechnical Investigation Report 397 days Thu 11/8/18 Fri 5/15/20 34 408 Permit Application (For Geotechnical Borings at San Gabriel River) 84 days Thu 11/8/18 Tue 3/5/19 46 Conduct Geotechnical Borings 1 wk Mon 2/17/20 Fri 2/21/20 47 Prepare Geotechnical Investigation Report 12 wks Mon 2/24/20 Fri 5/15/20 48 Task 3.6 - Hydraulic Analysis 135 days Mon 3/9/20 Fri 9/11/20 49 Hydrology/Hydraulics Study Report 12 wks Mon 3/9/20 Fri 5/29/20 50 Draft and Final SUSMP 15 wks Mon 6/1/20 Fri 9/11/20
51 Task 3.7 - Concept Plans 58 days Wed 10/31/18 Fri 1/18/19 52 Task 3.7.1 - Concept Plans (Road, Bridge and Landscape) 2 wks Thu 11/15/18 Wed 11/28/18 55 Task 3.7.2 - Public Outreach and Meetings 1 day Mon 8/12/19 Mon 8/12/19 56 Task 3.7.3 - Final Concept Plans 1 wk Fri 8/2/19 Thu 8/8/19 59 Task 3.8 - Environmental Document 483 days Wed 10/31/18 Fri 9/4/20 60 PES Form and Intitial Study (ISA Check List) 70 days Wed 10/31/18 Tue 2/5/19 61 Prepare PES Form 15 days Wed 10/31/18 Tue 11/20/18
62 Caltrans Review #1 of PES Form 25 days Wed 11/21/18 Tue 12/25/18 63 Revise PES Form and Provide Additional Information to Caltrans 5 days Wed 12/26/18 Tue 1/1/19 64 Caltrans Review #2 25 days Wed 1/2/19 Tue 2/5/19
65 Technical Studies and NEPA Categorical Exclusion 82 days Wed 2/6/19 Thu 5/30/19 72 NEPA Revalidation 81 days Fri 5/15/20 Fri 9/4/20
73 Review NEPA Revalidation 1 wk Fri 5/15/20 Thu 5/21/20 74 Submit NEPA Revalidation to City 1 day Fri 5/22/20 Fri 5/22/20 75 City Review of NEPA Revalidation 1 wk Mon 5/25/20 Fri 5/29/20 76 Revise Revalidaton and Submit Final to City to Submit to Caltrans 5 days Mon 6/1/20 Fri 6/5/20 77 Caltrans Review 30 days Mon 6/8/20 Fri 7/17/20
78 Submit Revised NEPA Revalidation 5 days Mon 7/20/20 Fri 7/24/20 79 Caltrans Review 30 days Mon 7/27/20 Fri 9/4/20
80 CEQA Initial Study 126 days Wed 1/2/19 Wed 6/26/19
83 CEQA Initial Study (ADDENDUM) 249 days Tue 6/25/19 Fri 6/5/20 84 City Adopted CEQA Document 1 day Tue 6/25/19 Tue 6/25/19 10/3110/31
11/7
21 28 4 11 18 25 2 9 16 23 30 6 13 20 27 3 10 1724 3 10 1724 31 7 1421 28 5 12 19 26 2 9 16 23 30 7 14 21 28 4 11 18 25 1 8 1522 29 6 1320 27 3 1017 24 1 8 15 22 29 5 12 19 26 2 9 16 23 1 8 15 22 29 5 1219 26 3 1017 2431 7 14 21 28 5 12 19 26 2 9 16 23 30 6 13 20 27 4 1118 25 1 8 15 2229 6 13 2027 3 10 17 24 31 7 14 21 28 7 14 21 28 4 11 18 25 2 9 16 2330 6 13 2027 4 11 1825 1 8 15 22 29 5 12 19 26 3 10 17 24 31 7 14 2128 5 12 1926 2 9 1623 30 6 1320 27 6 13 Oct '18 Nov '18 Dec '18 Jan '19 Feb '19 Mar '19 Apr '19 May '19 Jun '19 Jul '19 Aug '19 Sep '19 Oct '19 Nov '19 Dec '19 Jan '20 Feb '20 Mar '20 Apr '20 May '20 Jun '20 Jul '20 Aug '20 Sep '20 Oct '20 Nov '20 Dec '20 Jan '21 Feb '21 Mar '21 Apr '21 May '21 Jun '21 Jul '21 Aug '21 Sep '21 Oct '21 Nov '21 Dec '21 Jan '22 Feb '22 Mar '22 Task Milestone Summary Project Summary Project Deliverable City Review Manual Summary Rollup Manual Summary Progress CITY OF PICO RIVERA REGIONAL BIKEWAY PROJECT (CIP NO. 21280) Mon 6/15/20 BKF NO. 20181006
LEGEND

SAMPLE PROJECT SCHEDULE

City of Yorba Linda - Yorba Linda Boulevard
Improvements (from Imperial Highway to Lakeview Ave) 29 BKF ENGINEERS F. / PROJECT UNDERSTANDING, OVERVIEW + APPROACH
▪ SCHEDULE RECOVERY: If a delay in the schedule is encountered, either by the stakeholders or by the design team, BKF will develop a comprehensive revised schedule to bring the project back in compliance with the project delivery date. BKF will develop this plan, gain commitment from sub-consultants and present and gain agreement from the City. The plan will include staffing augmentations, possible concurrent activities, and a monitoring mechanism to ensure the schedule recovery remains on track. BKF’s employees are experienced in all aspects of municipal projects, which allow us to easily share staff across design teams to avoid slippage in schedules.

COST CONTROL
▪ PROGRESS REPORTS: Our Project Manager, Sheila Amparo, PE, QSD/P, will provide progress reports to the City to demonstrate the team is tracking with the project schedule. These reports will be comprehensive in nature to keep all design team members, City, and project Stakeholders appraised of the status of various tasks, any schedule slippage, and corrective measures to bring the schedule back to the baseline. If a change in the scope of services is necessary, BKF will provide the City with a written addendum request to the City, and will not begin work until the City is in agreement with the amendment.
▪ CONSTRUCTION COST: BKF integrates cost estimates for each milestone delivery and compares to the baseline costs established early on in the project. BKF understands there are finite budgets associated with these capital improvement projects and will track and tailor the design accordingly. As stakeholders are engaged, scope creep can occur and BKF will identify any new project elements that are being introduced into the project. As the project progressed BKF will determine if the new items can be absorbed into the project. Alternatively, BKF can suggest bid alternates to allow for the greatest bidding flexibility for the City.

QUALITY CONTROL
Please refer to the following pages for BKF’s Quality Control approach.

City of Yorba Linda - Yorba Linda Boulevard
Improvements (from Imperial Highway to Lakeview Ave) 30 BKF ENGINEERS F. / PROJECT UNDERSTANDING, OVERVIEW + APPROACH

QUALITY ASSURANCE PROGRAM
BKF will dedicate a member of staff not directly related to the project as the Quality Assurance/Quality Control Manager.

This member of staff’s key role is to assure the Quality Control procedures delineated below are closely followed and the procedure documented.

LEVEL 1: INTERNAL REVIEW - EACH DISCIPLINE IS REQUIRED TO CONDUCT AN INTERNAL REVIEW PERFORMED PRIOR TO EACH MILESTONE SUBMITTAL.

A senior staff member at the firm, other than on the design team, shall review the documents prepared by the design team. This review will require that all items on the documents be highlighted in yellow indicating the review has occurred and there are no exceptions to the document. This process is for the entire document (i.e. north arrows, station call-outs, profile grid designation, etc.).
• If the reviewer identifies an item on the document that is not correct, then it is marked in red. If the reviewer has comments for clarifications, then it is marked in green. • After the review is complete, the document is returned to the design team with a signature (documentation) indicating the review is complete.
• The design team will review and address all items in red and meet with the reviewer on the items in green until a clarification allows for the reviewer to yellow the item, or a red mark is added. • The design team will then resolve the red marks and return the reviewers original markup along with a clean print.

The reviewer will document the comments that have been addressed by yellowing out the original red mark and placing yellow on the clean set, and signing the document.

LEVEL 2: INTER-DISCIPLINARY REVIEW - THIS REVIEW IS TO CONFIRM THAT THERE ARE NO INTERDISCIPLINARY CONFLICTS AND OCCURS AT THE 95% AND FINAL SUBMITTAL MILESTONES. • All disciplines provide their plans to BKF for collation. BKF will assemble the sets and distribute to the design team. • Each discipline will review the others and similar to the process delineated in Level 1 above, marking in yellow, red, or green, and return to BKF for collation.
• A meeting will be held with all the disciplines in attendance, and the documents with all red or green comments will be discussed and resolved between disciplines.
• The resolutions will be marked in red and returned to the designer for incorporation as described above in the Level 1 procedure.

LEVEL 3: FOR HIGHLY TECHNICAL/COMPLEX PROJECTS, BKF WILL RETAIN QUALIFIED REVIEWERS (EXTERNAL FIRM) TO PERFORM A PEER REVIEW OF THE PROJECT DESIGN AT THE 95% SUBMITTAL MILESTONE:
• Utilizing an external peer
reviewer to perform Quality
Control review.
• Review procedure is
consistent with that of a Level
1 Review.

BKF’s Quality Assurance / Quality
Control Manager will review the
documents to ensure the Level 1,
Level 2, and Level 3 procedures
have been met by all team
members and will document their
findings in support of the Quality
Assurance Program.

QA/QC MANAGEMENT PROCESS

BID READY PROJECT

INITIATION

1. Each consultant conducts interdisciplinary review

2. Team shares comments

3.Team resolution meeting

4.Incorporate resolved comments

1. QA/QC protocol established at project initiation

2.QA/QC maintained/documented throughout project lifespan

1. Each consultant conducts internal review

2.Incorporate resolved comments
LEVEL 1 QUALITY CONTROL:

INTERNAL REVIEW
LEVEL 2 QUALITY CONTROL:

INTERDISCIPLINARY REVIEW

QUALITY ASSURANCE PROCESS
65% SUBMITTAL 95% SUBMITTAL 100% FINAL

SUBMITTAL

1. Utilize an external peer review

2. Procedure is consistent with that of a Level 1 review.

LEVEL 3 QUALITY CONTROL:

PEER REVIEW

G. / COMPENSATION + PAYMENT SCHEDULE
City of Yorba Linda - Yorba Linda Boulevard
Improvements (from Imperial Highway to Lakeview Ave) 31 BKF ENGINEERS

YORBA LINDA BOULEVARD IMPROVEMENTS

FROM IMPERIAL HIGHWAY TO LAKEVIEW AVENUE

TOTAL HOURS TOTAL FEE

HRS COST HRS COST HRS COST HRS COST HRS COST HRS COST HRS COST HRS COST HRS COST HRS COST HRS COST HRS COST

1.0 Site Reconnaissance

1.1 Project Management, PDT, Stakeholders, Property Owners Meetings 2 $528 36 $8,280 14 $2,898 $0 14 $2,366 $0 20 $2,120 $0 $0 72 $12,020 $0 20 $3,750 178 $31,962

1.2 Site Visit and Preliminary Photographs $0 8 $1,840 8 $1,656 $0 8 $1,352 $0 $0 $0 6 $1,115 6 $1,150 $0 12 $1,380 48 $8,493 Geotechnical Engineering Services $0 $0 58 $8,907 $8,907

2.0 Utility Locating and Verification $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 0 $0

2.1 Utility Coordination & Notices (includes SCE Coordination)* $0 8 $1,840 10 $2,070 $0 20 $3,380 $0 12 $1,272 $0 $0 $0 $0 $0 50 $8,562

2.2 Utilities Potholing $0 4 $920 8 $1,656 $0 16 $2,704 16 $2,352 $0 $7,632

2.3 Utilities Conflict Base Map $0 4 $920 10 $2,070 $0 20 $3,380 24 $3,528 $0 $0 $0 $0 $0 $0 58 $9,898

3.0 Topographic Survey and Right-of-Way Research $0

1.3 Survey and Survey Control Data $0 4 $920 30 $6,210 $0 12 $2,028 48 $7,056 $0 56 $17,640 $0 $0 $0 $0 150 $33,854

3.1 Right of Way Requirements Determination $0 4 $920 12 $2,484 $0 20 $3,380 $0 $0 $0 $0 $0 $0 $0 36 $6,784

3.2 Resolved Boundary and Record of Survey 2 $528 $0 18 $3,726 $0 $0 42 $6,174 $0 36 $11,340 $0 $0 $0 $0 98 $21,768

3.3 Plat Maps and Legal Descriptions (9) 4 $1,056 4 $920 12 $2,484 $0 $0 80 $11,760 $0 $0 $0 $0 $0 100 $16,220

4.0 Environmental Document - IS/MND 460 $68,875 $68,875

5.0 Design (Including Specifications and Estimates) $0

5.1 Title Sheet 1 $0 4 $920 $0 12 $2,304 16 $2,704 12 $1,764 $0 $0 $0 $0 $0 $0 32 $7,692

5.2 Typical Cross-Sections and General Notes 1 $0 6 $1,380 $0 16 $3,072 16 $2,704 12 $1,764 $0 $0 $0 $0 $0 $0 34 $8,920

5.3 Construction Details (includes Intersection Detail) 5 $0 8 $1,840 16 $3,312 $0 30 $5,070 30 $4,410 $0 $0 $0 $0 $0 $0 84 $14,632

5.4 Removal Plans 2 $0 4 $920 $0 12 $2,304 20 $3,380 20 $2,940 $0 $0 44 $9,544

5.5 Utility Composite Plans 1 $0 4 $920 $0 12 $2,304 20 $3,380 20 $2,940 $0 $0 $0 $0 $0 $0 44 $9,544

5.6 Street Improvement Plan and Profile 2 $0 24 $5,520 36 $7,452 $0 60 $10,140 60 $8,820 $0 $0 $0 $0 $0 $0 180 $31,932

5.7 Traffic Handling/Construction Staging Plans 3 $0 8 $1,840 16 $3,312 $0 30 $5,070 30 $4,410 $0 $0 $0 $0 $0 84 $14,632

5.8 Striping and Signing Plans 2 $0 4 $920 12 $2,484 $0 16 $2,704 16 $2,352 $0 $0 48 $8,460

5.9 Traffic Signal Modification & Video Detection Installation Plans 2 173 $23,060 $23,060

5.10 Landscape, Irrigation Plans and Details 4 160 $25,004 $25,004

6.0 Design Support During Bid and Construction 2 $528 4 $920 8 $1,656 8 $1,536 $0 $0 $0 $0 26 $4,160 $0 27 $3,715 67 $12,515

7.0 Public Outreach Exhibits $0 8 $1,840 12 $2,484 $0 12 $2,028 $0 0 $0 $0 46 $7,440 $0 $0 $0 78 $13,792

8.0 Water Quality Management Plan $0 4 $920 16 $3,312 20 $3,840 8 $1,352 $0 0 $0 $0 $0 $0 $0 28 $9,424 REIMBURSABLES (TITLE REPORTS $13,500, POTHOLE $9,600,
REPROGRAPHICS $2,500, MILEAGE $1000) $26,600 $2,558 $2,100 0 $31,258 Total Budget: 10 $2,640 150 $34,500 238 $49,266 80 $15,360 338 $57,122 410 $60,270 32 $3,392 92 $55,580 238 $37,719 538 $84,603 58 $8,907 232 $34,005 1441 $443,364

OPTIONAL SERVICES
Catergorical Exemption, Environmental Commitments/ Standard Conditions $5,370
AB52 Consultation $2,370
AERIAL WITH PHOTO $3,000
CTFP/Other Grant Application $10,000
* EXCLUDES CONVERTING CADD FILES PER SCE'S CADD STANDARDS. IF REQUIRED, BKF WILL SUBMIT AN ADDITIONAL SERVICE REQUEST TO THE CITY FOR REVIEW AND APPROVAL

CITY OF YORBA LINDA

YORBA LINDA BOULEVARD IMPROVEMENTS FROM IMPERIAL HIGHWAY TO LAKEVIEW AVENUE

SENIOR PROJECT

ENGINEER/SURVEYOR
$192

BKF ENGINEERS MIG LSA NINYO & MOORE WGZE

ENGINEERING/SURVEY MANAGER
$264 $230 $207
TASK
NO.

Work Task or Item

DESCRIPTION
NO. OF SHEETS

PRINCIPAL ASSOCIATE/SR PROJECT
MANAGER PROJECT ENGINEER/SURVEYOR DESIGN ENGINEER/STAFF SURVEYOR SENIOR PROJECT ASSISTANT 2 - MAN SURVEY CREW $169 $147 $106 $315

CITY OF YORBA LINDA - COST BREAKDOWN FOR YORBA LINDA BOULEVARD

IMPROVEMENTS FROM IMPERIAL HIGHWAY TO LAKEVIEW AVENUE

H. / PROJECT SCHEDULE
City of Yorba Linda - Yorba Linda Boulevard
Improvements (from Imperial Highway to Lakeview Ave) 32 BKF ENGINEERS ID Task Name Duration Start Finish
1 Prepare 1 day Tue 5/17/22 Tue 5/17/22
2 3 KICK-OFF MEETING 4 NOTICE TO PROCEED 0 days Tue 5/24/22 Tue 5/24/22 5 KICK-OFF MEETING 0 days Tue 5/31/22 Tue 5/31/22
6 Yorba Linda Boulevard Improvements from Imperial Highway to Lakeview Avenue
462 days Tue 5/31/22 Wed 3/6/24
7 Task 0 - Project Development Meetings 180 days Tue 5/31/22 Mon 2/6/23 8 Task 0 - PDT Meetings 180 days Tue 5/31/22 Mon 2/6/23 9 Attend Kick-Off Meeting 0 days Tue 5/31/22 Tue 5/31/22 10 Attend Coordination Meetings 9 mons Tue 5/31/22 Mon 2/6/23 11 Task 1 - Site Reconnaissance 35 days Tue 6/7/22 Mon 7/25/22 12 Task 1 - Site Reconnaissance 35 days Tue 6/7/22 Mon 7/25/22 13 Site Visit 1 wk Tue 6/7/22 Mon 6/13/22
14 Prepare Preliminary Photographs 1 wk Fri 6/17/22 Fri 6/24/22 15 Geotechnical Engineering Services 6 wks Tue 6/14/22 Mon 7/25/22 16 Task 2 - Utility Locating and Verification 160 days Tue 6/14/22 Mon 1/23/23 17 Utility Coordination and Notices (included SCE Coordination) 3 wks Tue 6/14/22 Mon 7/4/22 18 Utilities Conflict Base Map 4 wks Wed 10/12/22 Tue 11/8/22 19 Utility Potholing 2 wks Tue 1/10/23 Mon 1/23/23
20 Task 3 - Topographic Survey & Right-of-Way Research 210 days Tue 6/14/22 Mon 4/3/23 21 Task 3 - Right-of-Way Engineering 210 days Tue 6/14/22 Mon 4/3/23 22 Survey and Survey Control Data 6 wks Tue 6/14/22 Mon 7/25/22 23 Right of Way Requirements Determination 2 wks Tue 1/10/23 Mon 1/23/23 24 Resolved Boundary and Record of Survey 6 wks Tue 1/24/23 Mon 3/6/23 25 Plat Maps and Legal Descriptions (9) 4 wks Tue 3/7/23 Mon 4/3/23 26 Task 4 - Environmental Document - IS/MND 5 days Wed 6/15/22 Tue 6/21/22 27 Prepare Environmental Document - IS/MND 1 wk Wed 6/15/22 Tue 6/21/22 28 Task 5 Design (Including Specifications and Estimates) 202 days Tue 7/26/22 Wed 5/3/23 29 Task 5 PS&E Preparation 202 days Tue 7/26/22 Wed 5/3/23 30 Prepare 60% PS&E 10 wks Tue 7/26/22 Mon 10/3/22
31 Perform QA/QC Review 3 days Tue 10/4/22 Thu 10/6/22
32 Incorporate QC Comments 3 days Fri 10/7/22 Tue 10/11/22 33 Submit to City for Review 0 days Tue 10/11/22 Tue 10/11/22 34 City Review Period 2 wks Wed 10/12/22 Tue 10/25/22
35 60% Comments Review Meeting 1 day Mon 10/31/22 Mon 10/31/22 36 Prepare 90% PS&E 8 wks Mon 10/31/22 Fri 12/23/22
37 Perform QA/QC Review 3 days Mon 1/2/23 Wed 1/4/23
38 Incorporate QC Comments 3 days Thu 1/5/23 Mon 1/9/23 39 Submit 90% PS&E to City for Review 0 days Mon 1/9/23 Mon 1/9/23 40 City Review Period 2 wks Tue 1/10/23 Mon 1/23/23
41 90% Comments Review Meeting 1 day Fri 1/27/23 Fri 1/27/23 42 Prepare 100% PS&E 6 wks Mon 1/30/23 Fri 3/10/23
43 Perform QA/QC Review 2 days Mon 3/13/23 Tue 3/14/23
44 Incorporate QC Comments 3 days Wed 3/15/23 Fri 3/17/23 45 Submit to City for Review 0 days Mon 3/20/23 Mon 3/20/23 46 City Review Period 2 wks Fri 3/31/23 Thu 4/13/23
47 100% Comments Review Meeting 1 day Wed 4/19/23 Wed 4/19/23 48 Prepare Bid-Ready PS&E 1 wk Thu 4/20/23 Wed 4/26/23
49 Perform QA/QC Review 2 days Thu 4/27/23 Fri 4/28/23
50 Incorporate QC Comments 3 days Mon 5/1/23 Wed 5/3/23 51 Submit to City Complete 100% PS&E for Bidding 0 days Wed 5/3/23 Wed 5/3/23 52 Task 6 - Design Support During Bid and Construction 218 days Mon 5/8/23 Wed 3/6/24 53 Task 6 - Design Support During Bid and Construction 218 days Mon 5/8/23 Wed 3/6/24 54 City Advertise Project 1 day Mon 5/8/23 Mon 5/8/23
55 Bid Opening 1 mon Tue 5/9/23 Mon 6/5/23
56 Contract Award/Execution 1 day Tue 6/6/23 Tue 6/6/23 57 Pre-Construction Meeting 1 day Wed 6/14/23 Wed 6/14/23 58 Construction 9 mons Thu 6/15/23 Wed 2/21/24
59 Prepare As-Built Drawings 2 wks Thu 2/22/24 Wed 3/6/24 60 Task 7 - Public Outreach Exhibits 10 days Tue 1/10/23 Mon 1/23/23 61 Prepare Public Outreach Exhibits 2 wks Tue 1/10/23 Mon 1/23/23 62 Task 8 - Water Quality Management Plan 52 days Wed 10/12/22 Thu 12/22/22 63 Prepare Draft WQMP 6 wks Wed 10/12/22 Tue 11/22/22
64 Submital Draft WQMP 1 day Wed 11/23/22 Wed 11/23/22
65 City Review 2 wks Thu 11/24/22 Wed 12/7/22
66 Prepare Final WQMP 2 wks Thu 12/8/22 Wed 12/21/22
67 Submit Final WQMP to City for Approval 1 day Thu 12/22/22 Thu 12/22/22 68 Task 9 - CTFP/Other Grant Application (Optional Task) 20 days Tue 1/10/23 Mon 2/6/23 69 Prepare Grant Application 4 wks Tue 1/10/23 Mon 2/6/23 5/24
5/31
5/31
10/11
1/9
3/20
5/3
May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Qtr 2, 2022 Qtr 3, 2022 Qtr 4, 2022 Qtr 1, 2023 Qtr 2, 2023 Qtr 3, 2023 Qtr 4, 2023 Qtr 1, 2024 Task Milestone Summary Project Summary Project Deliverable City Review Manual Summary Rollup Manual Summary Progress

CITY OF YORBA LINDA

YORBA LINDA BOULEVARD IMPROVEMENTS FROM IMPERIAL HIGHWAY TO LAKEVIEW AVENUE Wed 3/30/22 BKF NO. 20211005
LEGEND

City of Yorba Linda - Yorba Linda Boulevard
Improvements (from Imperial Highway to Lakeview Ave) BKF ENGINEERS I. / PROPOSAL FORMS
City of Yorba Linda
Professional Engineering Consulting Services for the

YORBA LINDA BOULEVARD IMPROVEMENTS
From Imperial Highway to Lakeview Avenue

NON-COLLUSION AFFIDAVIT
The undersigned represents and certifies that:

1. This Proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization or corporation.

2. This Proposal is genuine and not collusive or sham.

3. The Proposer has not directly or indirectly induced or solicited any other Proposer to put in a false or sham proposal and has not directly or indirectly colluded, conspired, connived, or agreed with any other Proposer or anyone else to put in sham proposal or to refrain from submitting to this RFP.

4. The Proposer has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price or to fix any overhead, profit or cost element of the proposal price or to secure any advantage against the City of Yorba Linda or of anyone interested in the proposed contract.

5. Proposer affirms that all statements contained in the Proposal and related documents are true and correct.

6. Proposer has not directly or indirectly submitted the proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay any fee to any person, corporation, partnership, company, association, organization, RFP depository, or to any member or agent thereof to effectuate a collusive or sham proposal.

7. Proposer has not entered into any arrangement or agreement with any City of Yorba Linda public officer in connection with this proposal.

8. Proposer understands that collusive bidding is a violation of State and Federal law and can result in fines, prison sentences, and civil damage awards.

I declare under penalty of perjury pursuant to the laws of the State of California and the United States that the foregoing facts are true and correct.

Executed this ______ day of ______, 2022, at ________________, California. ________________________________
Signature of Authorized Representative
________________________________ __________________________________ Name of Authorized Representative Title of Authorized Representative Executed this ______ da
____________________
Signature of Authorized
31 March Newport Beach
Chris Rideout, PE Principal/Vice President

City of Yorba Linda - Yorba Linda Boulevard
Improvements (from Imperial Highway to Lakeview Ave) BKF ENGINEERS I. / PROPOSAL FORMS
City of Yorba Linda
Professional Engineering Consulting Services for the

YORBA LINDA BOULEVARD IMPROVEMENTS
From Imperial Highway to Lakeview Avenue
CONSULTANT’S ACKNOWLEDGEMENT OF COMPLIANCE

WITH INSURANCE REQUIREMENTS FOR

AGREEMENT FOR PROFESSIONAL SERVICES
Consultant agrees, acknowledges, understands and is fully aware of the insurance requirements as specified in Section 5, Insurance Requirements of the attached sample Agreement for Professional Services and hereby accepts all conditions and requirements as contained therein.

Consultant:

Name (Please Print or Type)
By:

Consultant’s Signature & Title
Date:

Consultant’s Signature
Chris Rideout, PE. BKF Engineers
Principal/Vice President
March 31, 2002

City of Yorba Linda - Yorba Linda Boulevard
Improvements (from Imperial Highway to Lakeview Ave) BKF ENGINEERS I. / PROPOSAL FORMS
City of Yorba Linda
Professional Engineering Consulting Services for the

YORBA LINDA BOULEVARD IMPROVEMENTS
From Imperial Highway to Lakeview Avenue

CERTIFICATION OF PROPOSAL

TO THE CITY OF YORBA LINDA
The undersigned hereby submits its proposal and agrees to be bound by the terms and conditions of this Request for Proposal (RFP). By signing the Certification of Proposal and submitting a proposal to the City in response to this Request for Proposals, the Proposer hereby represents and certifies that:

A) No elected or appointed official, officer, or employee of the City has been or shall be compensated, directly or indirectly, in connection with this proposal or for any work connected with this proposal; should any agreement be approved in connection with this Request for Proposals (“Agreement”) no elected or appointed official, officer, or employee of the City, during the term of his/her service with the City, shall have any direct or indirect financial interest in the Agreement, or obtain any present, anticipated, or future financial interest or other material benefit arising therefrom;
B) No elected or appointed official, officer, or employee of the City shall have any financial interest, direct or indirect, in the Agreement nor shall any such official, officer, or employee participate in any decision relating to the Agreement which effects his/her personal financial interest or the financial interest of any corporation, partnership, or association in which they are, directly or indirectly, interested in violation of state law; C) The Proposer and its principals do not have now, nor shall it acquire any financial or business interest that would conflict with the performance of services under the Agreement; D) Proposer shall represent and certify that it does not and will not discriminate against any employee or applicant for employment because of race, religion, gender, color, national origin, sexual orientation, ancestry, material status, physical condition, pregnancy or pregnancy related conditions, political affiliation or opinion, age or medical condition; E) By submitting the response to this request, Proposer agrees, if selected, to furnish services to the City in accordance with this RFP;
F) Proposer has carefully reviewed its proposal and understands and agrees that the City is not responsible for any errors or omissions on the part of the Proposer and that the Proposer is responsible for them;
G) It is understood and agreed that the City reserves the right to accept or reject any or all proposals and to waive any informality or irregularity in any proposal received by the City; H) The proposal response includes all of the commentary, figures and data required by the Request for Proposal, dated _______.
1 of 2
03/03/2022

City of Yorba Linda - Yorba Linda Boulevard
Improvements (from Imperial Highway to Lakeview Ave) BKF ENGINEERS I. / PROPOSAL FORMS
City of Yorba Linda
Professional Engineering Consulting Services for the

YORBA LINDA BOULEVARD IMPROVEMENTS
From Imperial Highway to Lakeview Avenue
I) The proposal shall be valid for 180 days from the due date of this RFP.

Name of Proposer:

By:
(Authorized Signature)
Type Name:

Title:

Date:
2 of 2
(Authorized Signature)
BKF Engineers
Chris Rideout, PE
Principal/Vice President
March 31, 2022

City of Yorba Linda - Yorba Linda Boulevard
Improvements (from Imperial Highway to Lakeview Ave) BKF ENGINEERS J. / APPENDIX

APPENDIX SECTION
▪ ADDENDA NO. 1 : Addenda Receipt Certification Form
signed and Acknowledged
▪ SCOPE OF WORK: Scope of Services (Section IV of the RFP) has been included in this section of our proposal response

City of Yorba Linda - Yorba Linda Boulevard
Improvements (from Imperial Highway to Lakeview Ave) BKF ENGINEERS J. / APPENDIX

ADDENDUM RECEIPT CERTIFICATION

PROFESSIONAL ENGINEERING & DESIGN SERVICES FOR

YORBA LINDA BOULEVARD IMPROVEMENTS
(IMPERIAL HIGHWAY TO LAKEVIEW AVENUE)
Proposer acknowledges receipt of this Addendum and inclusion of its conditions in his -proposal by signature below and attachment of this Addendum to his proposal. PROPOSALS NOT CONTAINING THIS CERTIFICATION WILL BE REJECTED.

Addendum No. 1 Date: ______________
Received by: Date:
(Signature)
Name: Title:
(Print)
Bidder:
(Authorized Signature)
Name: Title:
(Print)
March 28, 2022
Chris Rideout, PE Principal/Vice President
March 28, 2022
Chris Rideout, PE Principal/Vice President

City of Yorba Linda - Yorba Linda Boulevard
Improvements (from Imperial Highway to Lakeview Ave) BKF ENGINEERS J. / APPENDIX

SCOPE OF SERVICES
As part of the Request for Proposal, the City has provided a detailed Scope of Services in Section IV. Therefore, in an effort to eliminate lengthy repetitions, we will address the Scope of Services as follows:
• If the City Scope of Services is consistent with our approach and needs for a specific task, we will simply state: “No exceptions to the Scope of Services”
• If BKF believes that in order deliver the Project there are additions, suggested modifications or clarifications, or deletions to the City’s Scope of Services we provided the following section of this proposal.

Below is our concurrence or deviation from the Scope of Services provided by the City:

1.0 Site Reconnaissance: CLARIFICATION PROVIDED

2.0 Utility Locating and Verification: CLARIFICATION PROVIDED

3.01 Topographic Survey and Right of way Research: CLARIFICATION PROVIDED

3.02 Geotechnical Investigation: CLARIFICATION PROVIDED

4.0 Environmental Document-IS/MND: CLARIFICATION PROVIDED

5.0 Design: CLARIFICATION PROVIDED

6.0 Design Support During Bid and Construction: CLARIFICATION PROVIDED

7.0 Public Outreach Exhibits: No exceptions to the Scope of Services

8.0 Water Quality Management Plan: CLARIFICATION PROVIDED

9.0 CRFP/Other Grant Application: No exceptions to the Scope of Services

City of Yorba Linda - Yorba Linda Boulevard
Improvements (from Imperial Highway to Lakeview Ave) BKF ENGINEERS J. / APPENDIX

CITY SCOPE OF SERVICES ADDITIONS, MODIFICATIONS, CLARIFICATIONS,

AND/OR DELETIONS

1.0 SITE RECONNAISSANCE – CLARIFICATION
BKF recommends that a site visit serve as our Kick-Off meeting along the project limits with City staff and the BKF Team. If the City is amenable to performing site visit with the BKF Team, the site visit may be utilized to review, assess, and identify the appropriate course of action. With the intersection improvements and widening along Yorba Linda Boulevard, our site visit will facilitate the preparation of the Basis of Design to be submitted to the City for review and approval. Once the Basis of Design is approved, our Team will progress the Project with clear direction and hit each milestone on schedule and within budget.

2.0 UTILITY LOCATING AND VERIFICATION – CLARIFICATION
Per the City’s Addendum No. 1, BKF’s proposal includes SCE coordination for the Street Light relocation, and provides for up 8 potholes for locating utilities. As it is our standard of practice with new traffic signals, we partner with Site Scan to perform the “X-Trench” potholes (see photo below) at the proposed traffic signal locations to full depth and diameter of the pole foundation. This method allows the design team to ensure that the locations of the new traffic signals are free and clear of existing utilities, and ensures the proper traffic signal types are ordered, which reduces delays during construction.

The BKF Team will submit an additional service request to perform the “X-Trench” potholes for the new traffic signals if requested by the City.

City of Yorba Linda - Yorba Linda Boulevard
Improvements (from Imperial Highway to Lakeview Ave) BKF ENGINEERS J. / APPENDIX

3.01 TOPOGRAPHIC SURVEY & RIGHT OF WAY RESEARCH: CLARIFICATION

EXISTING RIGHT OF WAY AND BASE-MAP
Monuments will be observed to retrace the centerlines and rights-of-way of Yorba Linda Boulevard within the project limits. The results will be incorporated into a base-map illustrating existing right of way conditions. Parcel lines will be based on available field evidence and records. Available agency research, prior surveys, and assessor parcel maps will be used to prepare the base-map. This will not be a full and complete boundary survey of all adjacent land parcels.

In an effort to reduce cost, and if the City has the GIS of the right of way within City boundaries, we recommend using the GIS to illustrate the existing right of way conditions. With the exception of parcels requiring partial takes and temporary construction easements, BKF will order and use the Title Reports of said parcels, map the parcel boundaries as the basis for the preparation of the Plat Maps and Legal Descriptions.

AERIAL TOPOGRAPHY
Current aerial topography and existing planimetrics data will be obtained for the site. The photography will be flown for use at a scale of 1” = 20’, with contours compiled at 1-foot intervals. Spot elevations and existing site features identifiable from photography will also be compiled. This line item includes the field work to set horizontal and vertical control required for the aerial effort, which will be based on OC Surveyor’s Horizontal (CCS83 (2017.50 epoch) and Vertical Control (NAVD88) Networks.

A color digital ortho-photo will be prepared from the photography. The ortho-photo will be a rectified image so as to closely match the compiled topography, providing the capability to prepare accurate, color exhibits on subsequent efforts.

SUPPLEMENTAL TOPOGRAPHY
As a supplement to the aerial effort, conventional ground survey will be used to spot verify the aerial topography and obtain additional detail in key areas. Cross-sections will be observed at 25-foot intervals. The supplemental data will be used in conjunction with the aerial mapping to create a topographic map that will be used as the basis for design.

RECORD OF SURVEY
Based on initial research and the extent of the survey, it is reasonably likely that material discrepancies exist between conflicting evidence in the field and previous filed records. Therefore, in accordance with Section 8762 of the State of California Business and Professions Code (The Land Surveyor’s Act) it is anticipated that a Record of Survey will be required. The Record of Survey will be prepared and filed with the County and will serve as an added benefit in memorializing the rights-of-way as a matter of public record. No new monuments are budgeted in this effort as it is anticipated that sufficient monuments exist to control this site for boundary purposes.

PROPOSED RIGHT OF WAY LEGAL DESCRIPTIONS AND EXHIBITS
A legal description and exhibit will be prepared for the locations where additional right of way will be dedicated to accommodate proposed improvements. A Preliminary Title Report will be required covering the properties affected by the above dedications, prior to the preparation of the documents. Nine title reports and associated research documents are included herein up to but not exceeding $1,500 per report. If costs associated with research and title records exceeds $1,500 for any parcel covered by a title report, said costs will be passed through to Client.

City of Yorba Linda - Yorba Linda Boulevard
Improvements (from Imperial Highway to Lakeview Ave) BKF ENGINEERS J. / APPENDIX

3.02 GEOTECHNICAL INVESTIGATION: CLARIFICATION
Based on Ninyo & Moore’s review of the geotechnical report for the property on the north side of Yorba Linda Boulevard that was provided by the City, variable soil conditions were encountered with a wide range of R-value soil strengths.

Preliminary pavement design recommendations were provided in the report based on an R-value of 5, which is a worsecase condition. Due to the potential variability in soil conditions, we recommend that additional samples are collected for R-value testing to evaluate the subgrade soils on the south side of Yorba Linda Boulevard.

Our services will include performing two relatively shallow borings at the site to evaluate the subgrade soils, and obtain subgrade soil samples for laboratory testing. The borings will be manually excavated with a hand-auger within existing landscape area between the sidewalk and the parking lot for the adjacent commercial properties. We will prepare a geotechnical report that will summarize our scope of services, findings, conclusions and recommendations for site grading and structural pavement design.

Based on our understanding, our scope of services include:
• Project planning and coordination, including a review of readily available geologic background pertinent to the site and previous geotechnical reports provided by the City. • Perform a site reconnaissance to locate proposed boring locations and coordinate with Underground Service Alert (USA) for underground utility location.
• Obtain an encroachment permit for performing our subsurface exploration in the landscape areas adjacent to the roadway, if required by the City.
• Perform subsurface exploration consisting of the excavating, logging and sampling of two hand auger borings in existing landscape areas, and collection of representative samples of the subgrade soils. The borings will be excavated utilizing manual equipment to a depth of 3 to 5 feet, or refusal. Samples will be returned to our laboratory for evaluation and testing. The borings will be backfilled with on-site soils and/or clean sand. • Geotechnical laboratory testing of soil samples to evaluate in-situ moisture content, gradation, R-value, and corrosivity.
• Data compilation and geotechnical analysis of field and laboratory data. • Preparation of a geotechnical report presenting our findings, conclusions, and recommendations. Our report will include a boring location plan, boring logs, laboratory test results, and recommendations for preparation of the subgrade and new asphalt concrete structural pavement sections.

4.0 ENVIRONMENTAL DOCUMENT – IS/MND: CLARIFICATION
We understand that the City has categorized this Project as requiring an IS/MND. Our proposal assumes an Initial Study/Mitigated Negative Declaration (IS/MND) to be the appropriate document for the environmental clearance under the California Environmental Quality Act (CEQA) for the Project. Based on the results of the Traffic Analysis, the selected alternative is expected to be cleared under the IS/MND.

However, the proposed alternative, individually or combined with other projects, are not anticipated to result in significant effects, be located on a hazardous waste site, or impact historical resources. In addition, if, based on the results of the traffic analysis it is determined that the improvements are expected to only serve as an operational improvement to the intersection, it is LSA’s opinion that the project could involve “…negligible or no expansion of use beyond that existing…” preparation of a Categorical Exemption (CE) under Section 15301 (c) of the CEQA Guidelines may be appropriate and has been included as an optional task. If a CE is found to be viable, the Project fee would be reduced per the fee proposal.

City of Yorba Linda - Yorba Linda Boulevard
Improvements (from Imperial Highway to Lakeview Ave) BKF ENGINEERS J. / APPENDIX

5.0 DESIGN: CLARIFICATION
BKF agrees with the Scope of Services. However, provided below is a list of anticipated plan sheets anticipated to be prepared for the project. There is no additional fee for the clarification.

ANTICIPATED PLAN SHEETS SHEET COUNT
Title Sheet 1 Sheet
Typical Cross-Sections and General Notes 1 Sheets
Construction Details 5 Sheets
Removal Plans 2 Sheets
Utility Composite Plans 1 Sheets
Street Improvement Plan and Profile 2 Sheet
Traffic Handling/Construction Staging Plans 3 Sheets
Striping and Signing Plans 2 Sheets
Traffic Signal Modification + Video Detection Installation Plans 2 Sheet Landscape, Irrigation Plans and Details 4 Sheets
Street Light (SCE Final Relocation Plans referenced in Bid Documents) - Anticipated Project Sheet Count 23 Sheets

6.0 DESIGN SUPPORT DURING BID AND CONSTRUCTION – CLARIFICATION The number of hours anticipated for providing construction support services is presently included in the fee matrix. Per the RFP, the stated hours provide for the following services:
▪ Attend Pre-Construction Conference
▪ Addressing Contract Change Orders
▪ Review of Contractor’s Submittals
▪ Respond to Requests for Information
▪ Prepare and Provide Project Record Drawings

8.0 WATER QUALITY MANAGEMENT PLAN – CLARIFICATION
Based on the geometrics of the from the preliminary design phase of the project, a final Water Quality Management Plan (WQMP) will be prepared. The final WQMP will be based on the approach defined in the P-WQMP or reflect the final project configuration. The final WQMP will conform to the requirements of the City’s NPDES permit as issued by the regional Water Quality Control Board.

City of Yorba Linda
Professional Engineering Consulting Services for the

YORBA LINDA BOULEVARD IMPROVEMENTS
From Imperial Highway to Lakeview Avenue
14 SECTION IV

SCOPE OF SERVICES

PROJECT DESCRIPTION
Yorba Linda Boulevard between Imperial Highway and Lakeview Avenue is a six-lane arterial highway. The close proximity of the Yorba Linda Boulevard/Imperial Highway and Yorba Linda Boulevard/Lakeview Avenue intersections along with heavy turning movements contribute to congestion at these intersections during the peak travel periods of the day. In particular, the left turn pockets in the east-west direction have limited storage capacity and as traffic volumes increase, this will impact the east-west traffic flow through this segment of Yorba Linda Boulevard. A traffic study performed by one of the City’s traffic engineering consultants indicates that adding a 2nd left turn pocket on Yorba Linda Boulevard at each intersection in the east-west direction will improve the level of service for the intersections and improve overall traffic circulation through the area.

Per the attached Project Geometric Exhibit, the proposed improvement will result in a 2nd left turn pocket addition in both the east and west directions at each intersection. This will require minor widening and realignment of the southerly side of Yorba Linda Boulevard. In order to achieve this realignment, some additional right of way will need to be acquired from properties to the south of Yorba Linda Boulevard.

The project is currently programmed in the City’s Capital Improvement Program (CIP). The City has been awarded OCTA M2 Comprehensive Transportation Program Funds (CTFP) funds for engineering design and environmental phases of the project. Once the design and environmental documents are complete, additional funds for right of way and construction will be pursued.

Services Requested:

1.0 Site Reconnaissance
Consultant shall conduct a field reconnaissance with the City team to scope out project limits, verify impacts, and provide value engineering to concept plan as necessary.

2.0 Utility Locating & Verification
City will initiate utility notifications upon project award. Consultant shall review available facility maps and verify the alignment (and depths, if applicable) of all overhead & underground utilities within the project limit. Consultant is expected to provide utility locating services. Consultant shall prepare a pothole report of findings, a utility exhibit identifying affected utilities and relocations, and utility base map for design purposes. Known facilities within the area include, but not limited to:
• City storm drain
• Southern California Edison
• Southern California Gas
• Time Warner Cable
• AT&T
• OC Sanitation District
• Yorba Linda Water District (sewer & water)

City of Yorba Linda
Professional Engineering Consulting Services for the

YORBA LINDA BOULEVARD IMPROVEMENTS
From Imperial Highway to Lakeview Avenue
15 Deliverable: Utility mapping/ pothole report of conduit alignments and depths

3.0 Topographic Survey & Right-of-way Research
Consultant shall survey the project limits at 25-feet intervals (i.e. right-of-way, parcel lines, centerline, gutter, top of curb, flowline, back of sidewalk/ finished grade, driveways, power poles, ADA ramps, fences, landscaping, trees, utility features, raised median, signing & striping, etc).

Consultant shall order up to nine (9) title reports for affected properties on the south side of Yorba Linda Blvd. and prepare plats and legals for anticipated acquisitions.

Deliverables: (1) Survey files (topography, DTM)
(2) Right-of-Way exhibits, plats & legals, title reports

3.0 Geotechnical Investigation
Previous geotechnical evaluation was performed as part of the Town Center development and included as an attachment to this RFP. If Consultant believes any supplemental geotechnical investigation is needed, please provide scope and basis for the supplemental evaluation.

Deliverable: Supplemental Geotechnical Report (if applicable)

4.0 Environmental Document – IS/MND
Consultant shall prepare an Initial Study/ Mitigated Negative Declaration for the project. Tasks should include all technical studies and protocol surveys required for approval and impacts to adjacent properties as part of right-of-way acquisition. CEQA determination will be performed and coordinated with City’s Planning Department. Consultant shall include efforts to participate in typically anticipated public meetings as required as part of the regulatory process.

Deliverable: Environmental Document (IS/MND anticipated)

5.0 Design
Consultant shall prepare 35%, 65%, and 100% level plans, specifications, and estimates for the project. Estimates shall include costs for any utility relocations and right-of-way acquisitions. • Scope shall include complete plan set required for construction bid documents, including but not limited to street improvements, utility disposition, landscape and irrigation restoration, traffic signal modifications, signing & striping, and erosion control. • Street Improvements include roadway widening, realignment of curb and gutter, landscaped raise medians, ADA facilities, retaining walls, driveway & sidewalk reconstruction to join existing facilities.
• Landscape & Irrigation design & restoration shall be coordinated with City’s Landscape Maintenance Assessment District (LMAD), Public Works Maintenance, and Property Management on private property, behind sidewalk, and raised medians. Plant palette and irrigation layout to match LMAD/ Town Center design. • Traffic Signal Modifications include adding camera video detection to both intersections (Yorba Linda Blvd/Imperial Highway and Yorba Linda Blvd/Lakeview Avenue). These

City of Yorba Linda
Professional Engineering Consulting Services for the

YORBA LINDA BOULEVARD IMPROVEMENTS
From Imperial Highway to Lakeview Avenue
16 intersections currently have advance loop detection only. Traffic signal modifications shall be coordinated with City’s Traffic Manager.
• It is expected that Consultant will schedule Project Design Team (PDT) meetings biweekly with City team to coordinate and review submittal comments. • Preliminary Design (35% Submittal) - Consultant shall prepare preliminary 35% level plans with horizontal and vertical layout and preliminary estimate. • Final Design (65% & 100% Submittals) - Consultant shall prepare 65% & 100% contract documents including street improvement plans, engineer’s estimate of probable costs, and specifications.

Deliverables: (1) 35% Submittal – Plans and Opinion of Probable Construction Cost (PDF, Excel & AutoCAD files)
(2) 65% Submittal – Plans, Specifications, and Opinion of Probable Construction Cost (PDF, Excel, AutoCAD files)
(3) 100% Submittal – Final Signed Plans, Specifications, and Opinion of Probable Construction Cost (PDF, Excel, AutoCAD files)

6.0 Design Support During Bid and Construction
Provide bid assistance and design support during construction (i.e. answer RFI’s, review submittals, field verification) and prepare record drawings using the contractors red-lined set of plans.
• Deliverable: Record drawings in electronic format (AutoCAD 2020 files)

7.0 Public Outreach exhibits
Consultant shall assist the City with preparation of right-of-way exhibits and/or renderings on affected properties for outreach purposes. City staff will attend outreach meetings with property owners. Consultant should assume participation at one (1) public meeting and one (1) virtual meeting for public outreach.
• Deliverable: Right-of-way/ Public Outreach exhibits for affected properties

8.0 Water Quality Management Plan
Consultant shall determine project category and applicability of a Water Quality Management Plan (or equivalent document) utilizing green streets and low-impact development (LID) principles to meet Santa Ana Region MS4 requirements.
• Deliverable: Priority/Non-priority Water Quality Management Plan

9.0 CTFP/other Grant Application (Optional Task)
Consultant shall prepare an OCTA CTFP (or other) grant application package for Right of Way and Construction phases of the project based on final design.

City of Yorba Linda
Professional Engineering Consulting Services for the

YORBA LINDA BOULEVARD IMPROVEMENTS
From Imperial Highway to Lakeview Avenue
17 CITY RESPONSIBILITIES
The City is providing the following reference documents:
• Project Geometric Exhibit
• Technical Memorandum – Analysis of Cost & Potential Impacts for Project Options • Geotechnical Report from Town Center Improvements
Standards of Work
CONFLICTS / DESIGN EXCEPTIONS. In case of conflict, ambiguities, discrepancies, errors, or omissions, Consultant shall submit the matter to City for clarification. Any work affected by such conflicts, ambiguities, discrepancies, errors or omissions which is performed by Consultant prior to clarification by City shall be at Consultant's risk and expense.

DELIVERABLE DOCUMENTS. Deliverables shall be prepared in English units and in conformance with the latest editions of applicable standards.

REFERENCE MATERIALS. The Consultant shall make use of additional reference material as appropriate. Consultant shall also be responsible for ensuring the most recent version of all reference materials are used, including any addenda and errata.

CONTACT

CHRIS RIDEOUT, PE

PRINCIPAL IN CHARGE
(949) 526-8462
[email protected]

G. / COMPENSATION + PAYMENT SCHEDULE
City of Yorba Linda - Yorba Linda Boulevard
Improvements (from Imperial Highway to Lakeview Ave) 31 BKF ENGINEERS

YORBA LINDA BOULEVARD IMPROVEMENTS

FROM IMPERIAL HIGHWAY TO LAKEVIEW AVENUE

TOTAL HOURS TOTAL FEE

HRS COST HRS COST HRS COST HRS COST HRS COST HRS COST HRS COST HRS COST HRS COST HRS COST HRS COST HRS COST

1.0 Site Reconnaissance

1.1 Project Management, PDT, Stakeholders, Property Owners Meetings 2 $528 36 $8,280 14 $2,898 $0 14 $2,366 $0 20 $2,120 $0 $0 72 $12,020 $0 20 $3,750 178 $31,962

1.2 Site Visit and Preliminary Photographs $0 8 $1,840 8 $1,656 $0 8 $1,352 $0 $0 $0 6 $1,115 6 $1,150 $0 12 $1,380 48 $8,493 Geotechnical Engineering Services $0 $0 58 $8,907 $8,907

2.0 Utility Locating and Verification $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 0 $0

2.1 Utility Coordination & Notices (includes SCE Coordination)* $0 8 $1,840 10 $2,070 $0 20 $3,380 $0 12 $1,272 $0 $0 $0 $0 $0 50 $8,562

2.2 Utilities Potholing $0 4 $920 8 $1,656 $0 16 $2,704 16 $2,352 $0 $7,632

2.3 Utilities Conflict Base Map $0 4 $920 10 $2,070 $0 20 $3,380 24 $3,528 $0 $0 $0 $0 $0 $0 58 $9,898

3.0 Topographic Survey and Right-of-Way Research $0

1.3 Survey and Survey Control Data $0 4 $920 30 $6,210 $0 12 $2,028 48 $7,056 $0 56 $17,640 $0 $0 $0 $0 150 $33,854

3.1 Right of Way Requirements Determination $0 4 $920 12 $2,484 $0 20 $3,380 $0 $0 $0 $0 $0 $0 $0 36 $6,784

3.2 Resolved Boundary and Record of Survey 2 $528 $0 18 $3,726 $0 $0 42 $6,174 $0 36 $11,340 $0 $0 $0 $0 98 $21,768

3.3 Plat Maps and Legal Descriptions (9) 4 $1,056 4 $920 12 $2,484 $0 $0 80 $11,760 $0 $0 $0 $0 $0 100 $16,220

4.0 Environmental Document - IS/MND 460 $68,875 $68,875

5.0 Design (Including Specifications and Estimates) $0

5.1 Title Sheet 1 $0 4 $920 $0 12 $2,304 16 $2,704 12 $1,764 $0 $0 $0 $0 $0 $0 32 $7,692

5.2 Typical Cross-Sections and General Notes 1 $0 6 $1,380 $0 16 $3,072 16 $2,704 12 $1,764 $0 $0 $0 $0 $0 $0 34 $8,920

5.3 Construction Details (includes Intersection Detail) 5 $0 8 $1,840 16 $3,312 $0 30 $5,070 30 $4,410 $0 $0 $0 $0 $0 $0 84 $14,632

5.4 Removal Plans 2 $0 4 $920 $0 12 $2,304 20 $3,380 20 $2,940 $0 $0 44 $9,544

5.5 Utility Composite Plans 1 $0 4 $920 $0 12 $2,304 20 $3,380 20 $2,940 $0 $0 $0 $0 $0 $0 44 $9,544

5.6 Street Improvement Plan and Profile 2 $0 24 $5,520 36 $7,452 $0 60 $10,140 60 $8,820 $0 $0 $0 $0 $0 $0 180 $31,932

5.7 Traffic Handling/Construction Staging Plans 3 $0 8 $1,840 16 $3,312 $0 30 $5,070 30 $4,410 $0 $0 $0 $0 $0 84 $14,632

5.8 Striping and Signing Plans 2 $0 4 $920 12 $2,484 $0 16 $2,704 16 $2,352 $0 $0 48 $8,460

5.9 Traffic Signal Modification & Video Detection Installation Plans 2 173 $23,060 $23,060

5.10 Landscape, Irrigation Plans and Details 4 160 $25,004 $25,004

6.0 Design Support During Bid and Construction 2 $528 4 $920 8 $1,656 8 $1,536 $0 $0 $0 $0 26 $4,160 $0 27 $3,715 67 $12,515

7.0 Public Outreach Exhibits $0 8 $1,840 12 $2,484 $0 12 $2,028 $0 0 $0 $0 46 $7,440 $0 $0 $0 78 $13,792

8.0 Water Quality Management Plan $0 4 $920 16 $3,312 20 $3,840 8 $1,352 $0 0 $0 $0 $0 $0 $0 28 $9,424 REIMBURSABLES (TITLE REPORTS $13,500, POTHOLE $9,600,
REPROGRAPHICS $2,500, MILEAGE $1000) $26,600 $2,558 $2,100 0 $31,258 Total Budget: 10 $2,640 150 $34,500 238 $49,266 80 $15,360 338 $57,122 410 $60,270 32 $3,392 92 $55,580 238 $37,719 538 $84,603 58 $8,907 232 $34,005 1441 $443,364

OPTIONAL SERVICES
Catergorical Exemption, Environmental Commitments/ Standard Conditions $5,370
AB52 Consultation $2,370
AERIAL WITH PHOTO $3,000
CTFP/Other Grant Application $10,000
* EXCLUDES CONVERTING CADD FILES PER SCE'S CADD STANDARDS. IF REQUIRED, BKF WILL SUBMIT AN ADDITIONAL SERVICE REQUEST TO THE CITY FOR REVIEW AND APPROVAL

CITY OF YORBA LINDA

YORBA LINDA BOULEVARD IMPROVEMENTS FROM IMPERIAL HIGHWAY TO LAKEVIEW AVENUE

SENIOR PROJECT

ENGINEER/SURVEYOR
$192

BKF ENGINEERS MIG LSA NINYO & MOORE WGZE

ENGINEERING/SURVEY MANAGER
$264 $230 $207
TASK
NO.

Work Task or Item

DESCRIPTION
NO. OF SHEETS

PRINCIPAL ASSOCIATE/SR PROJECT
MANAGER PROJECT ENGINEER/SURVEYOR DESIGN ENGINEER/STAFF SURVEYOR SENIOR PROJECT ASSISTANT 2 - MAN SURVEY CREW $169 $147 $106 $315

CITY OF YORBA LINDA - COST BREAKDOWN FOR YORBA LINDA BOULEVARD

IMPROVEMENTS FROM IMPERIAL HIGHWAY TO LAKEVIEW AVENUE

PUBLIC WORKS DEPARTMENT
DATE: JUNE 6, 2023
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JAMIE LAI, P.E., DIRECTOR OF PUBLIC WORKS/CITY ENGINEER PREPARED BY: FREDY CASTILLO, ASSISTANT ENGINEER
SUBJECT: RESOLUTION NO. 2023-5847 - ANNUAL STATEMENT CONCERNING THE

UPDATE OF THE LOCAL SIGNAL SYNCHRONIZATION PLAN FOR THE MEASURE M (M2) PROGRAM

RECOMMENDATION
It is recommended that the City Council adopt Resolution No. 2023-5847, approving the City's Local Signal Synchronization Plan (LSSP) which is consistent with the Regional Traffic Signal Synchronization Master Plan.

BACKGROUND
In order to maintain eligibility for OCTA Measure M (M2) transportation funds, each of the cities within the County must adopt a resolution, approving the City's Local Signal Synchronization Plan (LSSP) which is consistent with the Regional Traffic Signal Synchronization Master Plan.

DISCUSSION
An updated LSSP is required for submittal to OCTA as part of the City's eligibility documentation. The City's LSSP is a three-year plan identifying traffic signal synchronization, street routes, and traffic signals to be improved, including all elements of the Regional Signal Synchronization Network located within the City. It includes goals that are consistent with those outlined as part of OCTA's Regional Traffic Signal Synchronization Master Plan, including signal synchronization across jurisdictions. The City’s ongoing conformance with the Master Plan of Arterial Highways (MPAH) and Regional Traffic Signal Synchronization Master Plan also help maintain the City’s eligibility to participate in future competitive and non-competitive funding programs under the Measure M2 sales tax program. The City has previously been successful in competing for grant funds under the Measure M2 competitive grant program. Most recently, the City was awarded funds for the Yorba Linda Blvd./Weir Canyon Rd. Corridor Regional Traffic Signal Synchronization Program. Additionally, the City will receive several million dollars in Measure M2 sales tax fair share allocations over the next eighteen years to help maintain the City’s roadways.

R E S O L U T I O N N O . 2 0 2 3 - 5 8 4 7 - A N N U A L S T A T E M E N T

C O N C E R N I N G T H E U P D A T E O F T H E L O C A L S I G N A L S Y N C H R O N I Z A T I O N P L A N F O R T H E M E A S U R E M ( M 2 )

P R O G R A M
P a g e | 2

FISCAL IMPACT
There is no direct fiscal impact in approving the subject resolution. Formal notification by the City concerning the status and update of the City’s Local Signal Synchronization Plan allows for continued participation in the Measure M2 Funding Program.

ALTERNATIVES
Do not adopt Resolution No. 2023-5847. This is not recommended, as this would jeopardize the City’s eligibility to participate in OCTA funding programs, including the annual Measure M Turnback allotment and the competitively awarded transportation grants.

ATTACHMENTS
Attachment 1 - Resolution No. 2023-5847
Attachment 2 – Local Signal Synchronization Plan

RESOLUTION NO. 2023-5847

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

YORBA LINDA, CALIFORNIA, CONCERNING THE

UPDATE OF THE LOCAL SIGNAL SYNCHRONIZATION
PLAN FOR THE MEASURE M (M2) PROGRAM
WHEREAS, the Orange County Transportation Authority has developed the Regional Traffic Signal Synchronization Master Plan to identify traffic signal synchronization street routes and traffic signals within and across jurisdictional boundaries, and defines the means of implementing the Regional Traffic Signal Synchronization Program; and
WHEREAS, the Regional Traffic Signal Synchronization Program requires that local jurisdictions adopt a Local Signal Synchronization Plan consistent with the Regional Traffic Signal Synchronization Master Plan as a key component of local jurisdictions’ efforts to synchronizing traffic signals across local jurisdictions’ boundaries; and WHEREAS, the Local Signal Synchronization Plan must be updated by June 30, 2023, to continue to be eligible to receive Net Revenues as part of Measure M2; NOW, THEREFORE, BE IT RESOLVED that the City Council for the City of Yorba Linda, does hereby inform OCTA that:
a) The City adopts and maintains a Local Signal Synchronization Plan which includes goals that are consistent with those outlined as part of the Regional Signal Synchronization Master Plan, including signal synchronization across jurisdictions.
b) The Local Signal Synchronization Plan identifies traffic signal synchronization street routes, including all elements of the Regional Signal Synchronization Network located within the City.
c) The Local Signal Synchronization Plan includes the traffic signal inventory for all traffic signal synchronization street routes.
d) The Local Signal Synchronization Plan includes a three-year plan showing capital, operations, and maintenance of signal synchronization along the traffic signal synchronization street routes and traffic signals.
e) The Local Signal Synchronization Plan includes an update on the status and performance of traffic signal synchronization activities. f) The Local Signal Synchronization Plan includes a discussion on the review and revision, as may be necessary, on the timing of traffic signals on the traffic signal synchronization street routes.

PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Yorba Linda on this 6th day of June 2023.

R E S O L U T I O N N O . 2 0 2 3 - 5 847
P A G E N O . 2
________________________________

GENE HERNANDEZ, MAYOR

CITY OF YORBA LINDA
ATTEST:

MARCIA BROWN, CITY CLERK

CITY OF YORBA LINDA
APPROVED AS TO FORM:

RUTAN & TUCKER LLP
__________________________

CITY ATTORNEY

STATE OF CALIFORNIA )
ss COUNTY OF ORANGE )
I, MARCIA BROWN, City Clerk of the City of Yorba Linda, California, DO HEREBY CERTIFY that the foregoing Resolution was adopted at a regular meeting of the City Council of the City of Yorba Linda held on the 6th day of June, 2023, and was carried by the following roll call vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:
________________________________

MARCIA BROWN, CITY CLERK

CITY OF YORBA LINDA

June 30, 2023
Submitted to
Submitted by
2023 Local Signal
Synchronization
Plan Update

June 30, 2023
Orange County Transportation Authority
ATTN: Ms. Alicia Yang
Regional Modeling and Traffic Operations
Planning Division
P.O. Box 14184
Orange, CA 92863-1584
Subject: 2023 Local Signal Synchronization Plan Update Submittal as Part of the Measure M2 Eligibility Process
Dear Ms. Yang:

The City of Yorba Linda is pleased to submit its 2023 Local Signal Synchronization Plan Update as part of the Measure M2 eligibility process. The submittal includes the following components:

1. A completed “Local Signal Synchronization Plan Consistency Review Checklist” form establishing consistency between the Local Signal Synchronization Plan and the Regional Traffic Signal Synchronization Master Plan.

2. An updated Local Signal Synchronization Plan for Fiscal Years 2023/2024 to 2025/2026 including all required elements as identified in the “Guidelines for the Preparation of Local Signal Synchronization Plans”.

The City looks forward to continuing the implementation of the beneficial programs and construction projects required and made possible by Measure M2.

If you have any questions, please contact Tony Wang, Traffic Engineering Manager, at 714-961-7184 or [email protected].

Sincerely,

Jamie Lai, P.E.

Director of Public Works/City Engineer
cc: Tony Wang, Traffic Engineering Manager

2023 Local Signal Synchronization Plan Update
Page i

LOCAL SIGNAL SYNCHRONIZATION PLAN CONSISTENCY REVIEW CHECKLIST The Local Agency Name:  City of Yorba Linda Plan Date: June 30, 2023 Local  agencies must  submit  a  copy  of  the  Local  Signal  Synchronization  Plan,  a  completed  consistency review checklist, and any supporting documentation. Complete the table below.

Local Agency Statement  Page #s in LSSP  Provided or N/A

1. Signal synchronization goals of the agency are consistent with those outlined as part of the Regional Traffic Signal Synchronization Master Plan.
1 ‐ 2  Yes

2. Traffic signal synchronization street routes are identified, including all corridors along the regional signal
synchronization network located within the local agency. 3 ‐ 4  Yes

3. Traffic signal inventory for all traffic signal synchronization street routes.
5 ‐ 7  Yes

4. Three‐year plan separately showing costs, available
funding, and phasing for capital, operations, and
maintenance of signal synchronization along the traffic signal synchronization street routes and traffic signals which may include unconstrained and build‐out scenarios. 8 ‐ 10  Yes

5. Signal synchronization review, revision, and assessment of synchronization activities along the traffic signal
synchronization street routes and traffic signals.
11 ‐ 15  Yes
I certify that the above statements are true to the best of my knowledge. ___________________________________________________   __________________ Signature                 Date
Tony L. Wang, P.E., T.E., PTOE, Traffic Engineering Manager Printed Name, Title
5/15/23

2023 Local Signal Synchronization Plan Update

LOCAL SIGNAL SYNCHRONIZATION PLAN

2023 Local Signal Synchronization Plan Update

Section 1
Traffic Signal Synchronization Goals, Policies, and Objectives Goals
The City of Yorba Linda’s Local Signal Synchronization Plan (LSSP) is a step towards the implementation of the City’s General Plan Circulation Element Goal CR‐2 to support development of a network of regional roadway facilities that coordinates transportation needs and requirements across jurisdictions.  The LSSP is  a  document  that  the  City  has  adopted  as  guidelines  to  assist  in  the  City’s  planning,  management, operations and maintenance of current and future traffic signal systems.

The City of Yorba Linda supports regional synchronization programs and has been working with OCTA and adjoining agencies to synchronize signals throughout the City on a corridor basis.  This cooperation serves to provide safe, efficient traffic circulation for our local needs as well as future demands, by continuing to improve travel times and reducing unnecessary delays.  The City has been proactive in upgrading outdated traffic  signal  equipment  and  improving  synchronization  through  various  traffic  signal  interconnect projects.   These  projects  have included  hardwire interconnect,  as well as  phone‐drop  connectivity,  to several corridor traffic signals that make up the City’s existing Aries traffic signal management system.

Currently, the City’s system allows communication to 63 city traffic signals.

The City of Yorba Linda is currently participating in the Orangethorpe Avenue/Esperanza Road corridor project, which is under construction and includes installation of fiber optic signal interconnect and a new Centracs traffic signal management central system at City Hall. The City also just started the Yorba Linda Boulevard/Weir Canyon Road corridor project which the City is leading.

As  future  traffic  signal  synchronization  corridor  projects  continue  to  be  completed,  the  City  of  Yorba Linda’s traffic signals on the Aries system will be transitioned to the central Centracs system.  This central Econolite  traffic  management  system  allows  for  street  routes  to  be  more  easily  coordinated  across jurisdictional boundaries.

Policies
As  stated  in  the  City’s  General  Plan  Circulation  Element  Policy  CR‐2.1,  the  City  shall  coordinate  and maintain  partnerships  with  surrounding  cities  and  regional  agencies  for  an  efficient  and  effective circulation system.  It is also stated in Policy CR‐2.4 that the City shall continue to participate in regional transportation planning efforts to coordinate priorities with neighboring jurisdictions.  By adopting the LSSP and updating it every three years, the City will be able to plan ahead and allocate necessary resources and  funding  in  order  to maintain  the  City’s  current  traffic  signal  synchronization  system as well as  to develop future synchronization programs.  As the initial LSSP adoption occurred in December 2010, this is the fourth cycle of the 3‐year updates.

2023 Local Signal Synchronization Plan Update

Objectives
During the past several years, the City of Yorba Linda has implemented and maintained corridor‐based signal coordination timing via daily traffic signal operations consultant support services.  Through these on‐going  support  services,  the  City  periodically  evaluates  and  optimizes  coordination  signal  timing  in response to changing traffic volumes and patterns.

On November  6,  1990, Orange  County  voters  approved Measure M,  a ½  cent  sales  tax  that  allocates funding for streets and roads improvements including signal synchronization.

On November 6, 2006, voters approved the Renewed Measure M (Measure M2) to continue the ½ cent sales tax for thirty years beginning in 2011.  It is the City’s desire to remain eligible for Measure M2 funding and  to  continue  participating  in  and  supporting  regional  traffic  signal  synchronization  programs.

Specifically, the following objectives have been established for the current LSSP:
 Coordinate  with  OCTA  and  neighboring  agencies  on  inter‐jurisdictional  traffic  signal synchronization projects (Project P).  The City concurs that Project P is beneficial and needed in order to effectively move people and goods locally and regionally through effective signal timing.

By participating in Project P, the City recognizes the benefits gained from local signal timing and synchronization, as well as from eligible traffic signal and interconnect equipment upgrades.  Continue  to monitor  the Aries and  forthcoming Centracs  traffic signal systems on a daily basis with assistance from a contract traffic engineering consultant:
o Gather  and  store  historical  data  and  real‐time  information  on  all  City  traffic  signal operations;
o Review data daily to ensure traffic signal synchronization is properly operated; o Log malfunction reports and immediately report to the City’s traffic signal maintenance contractor for repair;
o Review  and  analyze  historical  data  periodically  to  identify  traffic  pattern  changes  and adjust timing plans when necessary;
o Verify timing correctly programmed in each master and local controller.  Actively seek funding opportunities in support of upgrades and modifications of the current traffic signal system and proposed synchronization corridors.
 Actively  seek  funding  opportunities  to  plan,  design  and  construct  a  new  traffic  management center with video surveillance.

2023 Local Signal Synchronization Plan Update

Section 2
Traffic Signal Synchronization Street Routes
(Existing and Planned)
Priority Corridor/Signal Synchronization Networks

1. Bastanchury Road between Rose Drive and Imperial Highway

2. Yorba Linda Boulevard between Imperial Highway and New River Road

3. Imperial Highway between Prospect Avenue and Yorba Linda Boulevard

4. Rose Drive between Imperial Highway and Yorba Linda Boulevard

5. Lakeview Avenue between Yorba Linda Boulevard and South City Limits

6. Yorba Linda Boulevard between Van Buren Street and Imperial Highway

7. Esperanza Avenue between Fairmont Connector and New River Road Local Signal Synchronization Networks

8. Bastanchury Road between Imperial Highway and Village Center Drive

9. Fairmont Boulevard between Bastanchury Road and Esperanza Road

10. Lakeview Avenue between Bastanchury Road and Yorba Linda Boulevard The City of Yorba Linda’s signal synchronization corridors are graphically shown in the figure below.

2023 Local Signal Synchronization Plan Update

2023 Local Signal Synchronization Plan Update

Section 3
Traffic Control Inventory
The City of Yorba Linda's signal equipment inventory is summarized in the following pages.

AM MID PM WKND Cabinet Type Software Detection
Bike
Detection CCTV
Power
Backup Comm Other ITS ATMS Status
Bastanchury Grey Stone Free Free Free Free Yorba Linda R (TS2 Type 2) ASC/3 ASC/3 Loops No N/A BBS Copper Aries Online Prospect Avenue Free Free Free Free Yorba Linda P (TS2 Type 2) ACS/2S ASC/2 Loops No N/A BBS Copper Aries OnlineValley View Avenue 130 120 130 120 Yorba Linda P (TS2 Type 2) Cobalt ASC/3 Loops No N/A BBS Copper Centracs OnlinePlumosa Dr Free Free Free Free Yorba Linda P (TS2 Type 2) Cobalt ASC/3 Video/loops No N/A BBS Copper Aries OnlineLakeview Avenue Free Free Free Free Yorba Linda R (TS2 Type 2) ASC/3 ASC/3 Loops No N/A BBS Copper Aries OnlineSecretariat Wy / Emerald Downs Free Free Free Free Yorba Linda R (TS2 Type 2) ASC/3 ASC/3 Video/loops No N/A BBS Copper Aries Online White Pine / Clydesdale Downs Free Free Free Free Yorba Linda R (TS2 Type 2) ASC/3 ASC/3 Video/loops No N/A BBS Copper Aries Online Fairmont Blvd Free Free Free Free Yorba Linda P (TS2 Type 2) ACS/2 ASC/2 Loops No N/A BBS Copper Aries OnlineVillage Center Drive Free Free Free Free Yorba Linda P (TS2 Type 2) ASC/2 ASC/2 Loops No N/A BBS Copper Aries Online Yorba Linda Blvd Van Buren Street 90 Free 100 100 Yorba Linda P (TS2 Type 2) ACS/3 ASC/3 Loops No N/A BBS Copper Aries Online Valley View Avenue 90 Free 100 100 Yorba Linda P (TS2 Type 2) ASC/2 ASC/2 Loops No N/A BBS Copper Aries OnlineRichfield Road 90 Free 100 100 Yorba Linda P (TS2 Type 2) ASC/2 ASC/2 Loops No N/A BBS Copper Aries OnlineCasa Loma Av / Casa Loma Cr 90 Free 100 100 Yorba Linda P (TS2 Type 2) ACS/2S ASC/2 Loops No N/A BBS Copper Aries OnlineEureka Avenue 90 Free 100 100 Yorba Linda P (TS2 Type 2) ASC/2 ASC/2 Loops No N/A BBS Copper Aries OnlineMountain View Avenue 90 Free 100 100 Yorba Linda P (TS2 Type 2) ASC/2 ASC/2 Loops No N/A BBS Copper Aries OnlineLakeview Avenue 130 120 130 120 Yorba Linda R (TS2 Type 2) ASC/3 ASC/3 Loops No Bosch BBS Copper Centracs OnlineAvocado Avenue 130 120 130 120 Yorba Linda P (TS2 Type 2) ASC/3 ASC/3 Loops No N/A BBS Copper Centracs OnlineOhio Street 120 Free 120 Free Yorba Linda P (TS2 Type 2) ASC/2 ASC/2 Loops No N/A BBS Copper Aries OnlinePalm Ave 120 Free 120 Free Yorba Linda P (TS2 Type 2) ACS/2S ASC/2 Loops No N/A BBS Copper Aries OnlineKellogg Drive 120 Free 120 Free Yorba Linda P (TS2 Type 2) ACS/2S ASC/2 Loops No N/A BBS Copper Aries OnlineFairmont Blvd 120 Free 120 Free Yorba Linda P (TS2 Type 2) ASC/2 ASC/2 Loops No N/A N/A Copper Aries OnlineAvenida Rio Del Oro 120 Free 120 Free Yorba Linda P (TS2 Type 2) ASC/2 ASC/2 Loops No N/A BBS Copper Aries OnlineVillage Center Drive 120 Free 120 Free Yorba Linda P (TS2 Type 2) ACS/2S ASC/2 Loops No N/A N/A Copper Aries OnlinePaseo de Las Palomas 120 Free 120 Free Yorba Linda P (TS2 Type 2) ASC/3 ASC/3 Loops No N/A BBS Copper Aries Online San Antonio Road 120 Free 120 Free Yorba Linda P (TS2 Type 2) ACS/2S ASC/2 Loops No N/A BBS Copper Aries OnlineYorba Ranch Road 120 Free 120 Free Yorba Linda P (TS2 Type 2) ASC/2 ASC/2 Loops No N/A BBS Copper Aries OnlineVia de La Escuela 120 Free 120 Free Yorba Linda P (TS2 Type 2) ASC/2 ASC/2 Loops No N/A BBS Copper Aries OnlineStonehaven Drive 120 Free 120 Free Yorba Linda 332 ACS/2S ASC/2 Loops No N/A BBS Copper Aries OnlineAvenida Adobe 120 Free 120 Free Yorba Linda P (TS2 Type 2) ASC/2 ASC/2 Loops No N/A BBS Copper Aries OnlineNew River Road 120 Free 120 Free Yorba Linda P (TS1) ASC/2 ASC/2 Loops No N/A BBS Copper Aries Online 2023 Traffic Synchronization Inventory
City of Yorba Linda
Cycle Length Equipment
Corridor Cross Street Intersection Maintenance  Responsibility

AM MID PM WKND Cabinet Type Software Detection
Bike
Detection CCTV
Power
Backup Comm Other ITS ATMS Status
2023 Traffic Synchronization Inventory
City of Yorba Linda
Cycle Length Equipment
Corridor Cross Street Intersection Maintenance  Responsibility Imperial Highway Rose Drive 130 130 130 130 Caltrans 332 170/170E C8 Loops No N/A BBS Fiber QuicNet Online Prospect Avenue 130 120 130 120 Yorba Linda O (TS2 Type 2) ASC/3 ASC/3 Loops No Bosch BBS Copper Centracs Online Bastanchury Road 130 120 130 120 Yorba Linda O (TS2 Type 2) Cobalt ASC/3 Loops No Bosch BBS Copper Centracs OnlineValley View Avenue 130 120 130 120 Yorba Linda O (TS2 Type 2) Cobalt ASC/3 Loops No N/A BBS Copper Centracs OnlineCasa Loma Avenue 130 120 130 120 Yorba Linda O (TS2 Type 2) Cobalt ASC/3 Loops No Bosch BBS Copper Centracs OnlineEureka Avenue 130 120 130 120 Yorba Linda O (TS2 Type 2) Cobalt ASC/3 Loops No Bosch BBS Copper Centracs OnlineLemon Drive (W) 130 120 130 120 Yorba Linda 332 Cobalt ASC/3 Loops No N/A BBS Copper Centracs Online Lemon Drive (E) 130 120 130 120 Yorba Linda O (TS2 Type 2) Cobalt ASC/3 Loops No Bosch BBS Copper Centracs OnlineOlinda Street 130 120 130 120 Yorba Linda O (TS2 Type 2) Cobalt ASC/3 Loops No N/A BBS Copper Centracs Online Yorba Linda Blvd 130 120 130 120 Yorba Linda O (TS2 Type 2) Cobalt ASC/3 Loops No Bosch BBS Copper Centracs Online Rose Drive Wabash Avenue Free Free Free Free Yorba Linda M (TS2 Type 2) ACS/3 ASC/3 Loops No N/A BBS Telephone Aries Online Bastanchury Road Free Free Free Free Yorba Linda P (TS2 Type 2) ASC/3 ASC/3 Loops No N/A BBS Copper Aries OnlineEquestrian Xing Free Free Free Free Yorba Linda M (TS2 Type 2) ACS/2S ASC/2 Loops Yes N/A BBS None Aries Offline School Xing Free Free Free Free Yorba Linda M (TS2 Type 2) ACS/2S ASC/2 Loops Yes N/A BBS None Aries Offline Lakeview Avenue Lemon Drive Free Free Free Free Yorba Linda R (TS2 Type 2) ACS/3 ASC/3 Video/loops No N/A BBS Copper Centracs Online Town Center Free Free Free Free Yorba Linda R (TS2 Type 2) ACS/3 ASC/3 Video/loops No N/A BBS Copper Centracs Online Fairmont Blvd Futura Dr / Old Ranch Road Free Free Free Free Yorba Linda P (TS2 Type 2) ACS/2S ASC/2 Loops No N/A BBS Telephone Aries Online Paseo de Las Palomas Free Free Free Free Yorba Linda P (TS2 Type 2) ACS/2 ASC/2 Loops No N/A BBS Telephone Aries OnlineVillage Center Drive Free Free Free Free Yorba Linda P (TS2 Type 2) ACS/2 ASC/2 Loops No N/A BBS Telephone Aries OnlineFairmont Connector Free Free Free Free Yorba Linda P (TS2 Type 2) Cobalt EOS Loops No Bosch BBS Copper Aries Online Richfield Road Buena Vista Avenue Free Free Free Free Yorba Linda R (TS2 Type 2) ACS/3 ASC/3 Loops No N/A BBS Telephone Aries OnlineKellogg Drive Mountain View Avenue Free Free Free Free Yorba Linda P (TS2 Type 2) ACS/2S ASC/2 Loops No N/A BBS Telephone Aries Online Grand View Av / Imperial Hwy Free Free Free Free Yorba Linda R (TS2 Type 2) ACS/2S ASC/2 Loops No N/A BBS Telephone Aries Online Esperanza Road Fairmont Connector Free Free Free Free Yorba Linda P (TS2 Type 2) Cobalt EOS Loops No Bosch BBS Cellular Aries Online Lindsey Drive Free Free Free Free Yorba Linda P (TS2 Type 2) Cobalt EOS Loops No N/A BBS Copper Aries Online New River Road Free Free Free Free Yorba Linda R (TS2 Type 2) Cobalt EOS Loops No N/A BBS Telephone Aries Online La Palma Avenue El Mercado Free Free Free Free Yorba Linda P (TS2 Type 2) ACS/2 ASC/2 Loops No N/A BBS Telephone Aries Online Via Lomas de Yorba West Free Free Free Free Yorba Linda M (TS2 Type 2) ACS/2S ASC/2 Loops No N/A BBS Telephone Aries Online Via Lomas de Yorba East Free Free Free Free Yorba Linda M (TS2 Type 2) ACS/2S ASC/2 Loops No N/A BBS Telephone Aries Online Gypsum Canyon Free Free Free Free Yorba Linda P (TS2 Type 2) ACS/2 ASC/2 Loops No N/A BBS Telephone Aries Online Savi Ranch Pkwy Mirage Street Free Free Free Free Yorba Linda P (TS2 Type 2) ACS/2S ASC/2 Loops No N/A N/A Telephone Aries Online Vally View Avenue Lakeview Avenue Free Free Free Free Yorba Linda P (TS2 Type 2) ACS/2S ASC/2 Loops No N/A BBS Telephone Aries Online Orange Avenue Free Free Free Free Yorba Linda P (TS2 Type 2) ACS/2 ASC/2 Loops No N/A BBS Telephone Aries Online

2023 Local Signal Synchronization Plan Update

Section 4
Traffic Signal Synchronization System
and Three‐Year Plan
3‐YEAR OUTLOOK

TRAFFIC SIGNAL SYNCHRONIZATION
Funding Needs for Synchronized Operation (Constrained)
Reporting Jurisdiction Expenditures:  City of Yorba Linda__

Type of Traffic Signal Synchronization Expenditures in Year of Expenditure Dollars

MAINTENANCE  FY23/24  FY24/25  FY25/26  TOTAL

PROJECT
Traffic Signal Infrastructure Maintenance  $ 80,000 $ 80,000 $ 80,000 $ 240,000 Communication and Software Maintenance  $ 35,000 $ 35,000 $ 35,000  $ 105,000

Subtotal Maintenance:  $ 115,000 $ 115,000 $ 115,000  $ 345,000

CONSTRUCTION
PROJECT  FY23/24  FY24/25  FY25/26  TOTAL
Esperanza Rd RTSSP (Signal Synchronization)  $ 12,000   $ 12,000 Rose Dr RTSSP (Signal Synchronization)  $ 125,200   $ 125,200 Yorba Linda Blvd (Signal Synchronization)  $ 208,320 $ 208,320   $ 416,640 Subtotal Construction:  $ 345,520 $ 208,320 $ 553,840

OPERATIONS
PROJECT  FY23/24  FY24/25  FY25/26  TOTAL
Esperanza Rd RTSSP (Maintenance/Monitoring)  $1,800 $1,800   $ 3,600 Rose Dr RTSSP (Timing Implementation)  $1,000   $1,000
Rose Dr RTSSP (Maintenance/Monitoring)  $1,200 $1,200  $ 2,400 Yorba Linda Blvd RTSSP (Timing Implementation)  $ 7,600   $ 7,600 Yorba Linda Blvd RTSSP (Maintenance/Monitoring)  $ 3,480 $ 3,480  $ 6,960 Citywide Signal Timing (Maintenance/Monitoring)  $ 30,000 $ 30,000 $ 30,000  $ 90,000 Subtotal Operations: $ 40,400 $ 36,480 $ 34,680  $ 111,560 Grand Total: $ 500,920 $ 359,800 $ 149,680  $ 1,101,400

2023 Local Signal Synchronization Plan Update

3‐YEAR OUTLOOK

TRAFFIC SIGNAL SYNCHRONIZATION
Funding Needs for Synchronized Operation (Unconstrained) Reporting Jurisdiction Expenditures:  City of Yorba Linda__

Type of Traffic Signal Synchronization Expenditures in Year of Expenditure Dollars

MAINTENANCE  FY23/24  FY24/25  FY25/26  TOTAL

PROJECT
Traffic Signal Infrastructure Maintenance  $ 80,000 $ 80,000 $ 80,000 $ 240,000 Communication and Software Maintenance  $ 35,000 $ 35,000 $ 35,000  $ 105,000

Subtotal Maintenance:  $ 115,000 $ 115,000 $ 115,000  $ 345,000

CONSTRUCTION
PROJECT  FY23/24  FY24/25  FY25/26  TOTAL
Esperanza Rd RTSSP (Signal Synchronization)  $ 60,000   $ 60,000 Rose Dr RTSSP (Signal Synchronization)  $ 626,000   $ 626,000 Yorba Linda Blvd RTSSP (Signal Synchronization)  $ 1,041,600 $ 1,041,600 $ 2,083,200 Subtotal Construction:  $ 1,727,600 $ 1,041,600 $ 2,769,200

OPERATIONS
PROJECT  FY23/24  FY24/25  FY25/26  TOTAL
Esperanza Rd RTSSP (Maintenance/Monitoring)  $ 9,000 $ 9,000   $ 18,000 Rose Dr RTSSP (Timing Implementation)  $ 5,000   $ 5,000 Rose Dr RTSSP (Maintenance/Monitoring)  $ 6,000 $ 6,000  $ 12,000 Yorba Linda Blvd RTSSP (Timing Implementation)  $ 38,000   $ 38,000 Yorba Linda Blvd RTSSP (Maintenance/Monitoring)  $ 17,400 $ 17,400  $ 34,800 Citywide Signal Timing (Maintenance/Monitoring)  $ 30,000 $ 30,000 $ 30,000  $ 90,000 Subtotal Operations: $ 82,000 $ 62,400 $ 53,400  $ 197,800 Grand Total: $ 1,924,600 $ 1,219,000 $ 168,400  $ 3,312,000

2023 Local Signal Synchronization Plan Update

LSSP IMPLEMENTATION – CANDIDATE SIGNAL SYNCHRONIZATION PROJECTS WITH

ESTIMATED COSTS TO COMPLETE PLANNED NETWORK
Reporting Jurisdiction Expenditures:  City of Yorba Linda__ Following  are  corridor  improvements,  with  summary  descriptions  and  costs,  which  are  considered candidate projects that the City of Yorba Linda desires to pursue upon available funding:

CORRIDOR  IMPROVEMENT SUMMARY  ESTIMATED COST
Bastanchury Road
Corridor RTSSP
Upgrade to ATC controllers. Upgrade
communication equipment to Ethernet.

Integrate into existing Centracs Central
Management System. Install interconnect
conduit and fiber.
$ 360,000
Fairmont Boulevard
Corridor RTSSP
Upgrade to ATC controllers. Upgrade
communication equipment to Ethernet.

Integrate into existing Centracs Central
Management System. Install interconnect
conduit and fiber.
$ 600,000
Lakeview Avenue
Corridor RTSSP
Upgrade to ATC controllers. Upgrade
communication equipment to Ethernet.

Integrate into existing Centracs Central
Management System. Install interconnect
conduit and fiber.
$ 180,000

Total Estimated Cost: $ 1,140,000

2023 Local Signal Synchronization Plan Update

Section 5
Traffic Signal Synchronization Assessment Review
and Update of Traffic Signal Timing
Significant timing plan updates and projects completed
FY 2020/2021 through 2022/2023
Corridor Assessment
The  City  of  Yorba  Linda  recently  completed  the  Imperial  Highway/SR‐90  Corridor  RTSSP.  The  specific corridor  final  results  are  provided  below.  The  City  is  currently  participating  in  the  Orangethorpe Avenue/Esperanza Road Corridor and the Tustin Avenue/Rose Drive Corridor RTSSP projects.

As lead agency,  the City is in  the process of hiring a professional engineering consultant  for  the Yorba Linda Boulevard/Weir Canyon Road Corridor RTSSP project. 2023 OCTA CSPI Results
The resulting corridor performance was obtained from the 2021 Corridor Operational Performance Report (COPR)  that was prepared under  the direction of  the Orange County Transportation Authority  (OCTA).

The  results  are  expressed  in  terms  of  the  Corridor  Synchronization  Performance  Index  (CSPI),  which combines measures of the travel speed, the ratio of green lights to red lights, and stops per mile.  The best performance level is Tier 1 (CSPI of >80), which is considered to be very good progression.  The various performance tiers are then defined in increments of 10 as follows:
 Tier I    More than 80    Very good progression
 Tier II    70.01 – 80    Good progression
 Tier III    60.01 – 70    Fair progression
 Tier IV    50 ‐ 60      Limited progression
 Tier V    Less than 50    Very limited progression
As shown on the attached Corridor Synchronization Performance Index (CSPI) exhibit provided by OCTA, the OCTA CSPI scores for the following corridors that cross the City of Yorba Linda are as follows:
 Bastanchury Road    Tier II
 Imperial Highway    Tier III
 Lakeview Avenue    Tier IV
 Esperanza Road     Tier III
 Rose Drive      Tier IV
 Yorba Linda Boulevard    Tier III
The City will consider participation in future TSSP corridor projects along Bastanchury Road and Lakeview Avenue.

2023 Local Signal Synchronization Plan Update

2023 Local Signal Synchronization Plan Update

Priorities, Approach and System Plan 2023 OCTA CSPI Results For years  the City has implemented and maintained corridor‐based signal coordination  timing  through daily traffic signal operations consultant support services.  These on‐going services include the Aries and Centracs  traffic  signal  management  systems  collecting  data  on  a  24/7  basis,  as  well  as  the  daily review/monitoring of the collected data, especially looking at detector and communication events. These events are quickly forwarded to the City’s traffic signal maintenance company for trouble‐shooting and repair.

The City strives to move traffic regionally in a safe manner along the corridors, reducing commuter travel times and  stops, while minimizing  side‐street  delays  that  serve  our  residents.  These  support  services include  daily  review  of  all  coordination  timing  along  Yorba  Linda  Boulevard,  Imperial  Highway,  and Bastanchury Road west of Imperial Highway, with every city arterial driven bi‐monthly.  Through these support services, the City assures that the signal timing is maintained on a daily basis, and is periodically evaluated  and  fine‐tuned  in  response  to  changing  traffic  volumes  and  patterns.    The  review  of  other consultants’ signal synchronization timing is also included when applicable.

Lakeview Avenue, south of Yorba Linda Boulevard, has been reviewed and is not pursued in this update due to the existing four‐way stop sign at the intersection with Buena Vista Avenue.

As mentioned, the City’s system plan includes the installation of a new Traffic Management Center at City Hall.  This system improvement is included in the Imperial Highway TSSP project which recently concluded and  will  be  further  enhanced  by  the  recently  funded  Yorba  Linda  Boulevard/Weir  Canyon  Road  TSSP project.

The eventual signal synchronization timing along the newer section of Bastanchury Road as well as the City segments of Lakeview Avenue, and Fairmont Boulevard will be considered by the City of Yorba Linda.

The City has also included  systematic upgrades  to  new ATC  traffic  signal controllers and cabinets  that contribute to the upkeep of the City’s above approach.

2023 Local Signal Synchronization Plan Update

Traffic Signal Synchronization
Assessment, Review and Revisions
(2020 – 2023)
Local
Agency
Corridor
Timing
Reviewed
(Past 3
years)
Did
timing
require
updates
Peak
Period
TIMING UPDATE RESULTS (if available)
Average Speed
(mph)  No. of Stops  Travel Time
(min)  CSPI Score/Tier
Before  After  Before  After  Before  After  Before   After Imperial
Highway  Yes  Yes
AM  25.7  31.4  12.6  9.0  23.3  18.6  70.1  93.7
MD  25.4  29.2  13.4  10.7  23.0  20.0  67.2  82.5
PM  21.6  24.7  16.8  13.3  27.2  23.7  52.8  66.0
SAT  23.5  27.2  14.4  11.5  24.8  21.5  61.4  76.5
Average CSPI  63/III  79/II
Esperanza
Avenue  Yes  TBD
AM
Work in Progress  MD
PM
SAT
Rose
Drive  Yes  TBD
AM
Work in Progress  MD
PM
SAT
TBD = To be determined

2023 Local Signal Synchronization Plan Update

Signal Timing Revisions
(2020 – 2023)
PROJECT CORRIDOR CROSS STREETS
CYCLE LENGTHS
(Before/After)
Bastanchury Road  Citywide  Signal timing was reviewed.

No significant changes warranted.

Fairmont Boulevard  Citywide  Signal timing was reviewed.

No significant changes warranted.

Imperial Highway  Citywide  Signal timing was reviewed.

No significant changes warranted.

Lakeview Avenue  Citywide  Signal timing was reviewed.

No significant changes warranted.

Rose Drive  Citywide  Signal timing optimization and
review efforts in progress.

Esperanza Road  Citywide  Signal timing optimization and review efforts in progress.

Yorba Linda Boulevard  Citywide  Signal timing was reviewed.

No significant changes warranted.

PUBLIC WORKS DEPARTMENT
DATE: JUNE 6, 2023
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JAMIE LAI, P.E., PUBLIC WORKS DIRECTOR/ CITY ENGINEER PREPARED BY: FREDY CASTILLO, ASSISTANT ENGINEER
SUBJECT: RESOLUTION NO. 2023-5848 – ANNUAL STATEMENT CONCERNING THE

STATUS AND UPDATE OF THE CIRCULATION ELEMENT, AND
MITIGATION FEE PROGRAM FOR THE MEASURE M (M2) PROGRAM

RECOMMENDATION
It is recommended that the City Council adopt Resolution No. 2023-5848, affirming that the City Council concurs with the current Mitigation Fee Program and affirming the City’s Circulation Element is in conformance with the Master Plan of Arterial Highways (MPAH).

BACKGROUND
In order to maintain eligibility for Orange County Transportation Authority (OCTA) Measure M (M2) transportation funds, each of the cities within the County must adopt a resolution, affirming the City Council concurs with the current Mitigation Fee Program and affirming the City’s Circulation Element is in conformance with the MPAH.

DISCUSSION
The biennial notification process allows the cities and OCTA to periodically review and update the Arterial Highway Circulation System. As part of the notification, the City must certify that it has an existing mitigation fee program that requires new development to pay a fair share of the necessary transportation improvements attributable to the new development. In addition, the City’s ongoing conformance with the MPAH also helps maintain the City’s eligibility to participate in future competitive and non-competitive funding programs under the Measure M2 sales tax program. The City has previously been successful in competing for grant funds under the Measure M2 competitive grant program.

The City has been awarded funds for roadway widening projects on Bastanchury Road, Lakeview Avenue, and on Yorba Linda Boulevard. Additionally, the City will receive several million dollars in Measure M2 sales tax fair share allocations over the life of the program (sunsetting in 2041) to help maintain the City’s roadways.

FISCAL IMPACT
There is no impact in approving the subject resolution. Formal notification by the City

R E S O L U T I O N N O . 2 0 2 3 - 5 8 4 8 – A N N U A L S T A T E M E N T

C O N C E R N I N G T H E S T A T U S A N D U P D A T E O F T H E

C I R C U L A T I O N E L E M E N T , A N D M I T I G A T I O N F E E P R O G R A M F O R T H E M E A S U R E M ( M 2 ) P R O G R A M
P a g e | 2
concerning the status and update of the City’s Circulation Element and Mitigation Fee Program allows for continued participation in the Measure M2 Funding Program.

ALTERNATIVES
Do not adopt Resolution No. 2023-5848. This is not recommended, as this would jeopardize the City’s eligibility to participate in OCTA funding programs, including the annual Measure M Turnback allotment and the competitively awarded transportation grants.

ATTACHMENTS
Resolution No. 2023-5848

RESOLUTION NO. 2023-5848

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

YORBA LINDA CONCERNING THE STATUS AND UPDATE OF

THE CIRCULATION ELEMENT, AND MITIGATION FEE
PROGRAM FOR THE MEASURE M (M2) PROGRAM
WHEREAS, the City of Yorba Linda desires to maintain and improve the streets within its jurisdiction, including those arterials contained in the Master Plan of Arterial Highways (MPAH); and
WHEREAS, the City of Yorba Linda has endorsed a definition of and process for, determining consistency of the City’s Traffic Circulation Plan with the MPAH; and WHEREAS, the City has adopted a General Plan Circulation Element which does not preclude implementation of the MPAH within its jurisdiction; and WHEREAS, the City is required to adopt a resolution biennially informing the Orange County Transportation Authority (OCTA) that the City’s Circulation Element is in conformance with the MPAH and whether any changes to any arterial highways of said Circulation Element have been adopted by the City during Fiscal Years (FY) 2021-22 and FY 2022-23; and WHEREAS, the City is required to send biennially to the OCTA all recommended changes to the City Circulation Element and the MPAH for the purposes of re-qualifying for participation in the Comprehensive Transportation Funding Programs; and WHEREAS, the City is required to adopt a resolution biennially certifying that the City has an existing Mitigation Fee Program that assesses traffic impacts of new development and requires new development to pay a fair share of necessary transportation improvements attributable to the new development; and
NOW, THEREFORE, BE IT RESOLVED that the City Council for the City of Yorba Linda, does hereby inform OCTA that:
a) The arterial highway portion of the City Circulation Element of the City is in conformance with the MPAH.
b) The City attests that no unilateral reduction in through lanes has been made on any MPAH arterials during FY 2021-22 and FY 2022-23.
c) The City affirms that it will bring forward requests to amend the MPAH, when necessary, in order to ensure that the MPAH and the General Plan Circulation Element remain consistent.
d) The City reaffirms that the existing Mitigation Fee Program is in effect.

PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Yorba Linda on this 6
th day of June, 2023.

RESOLUTION NO. 2023-5848
PAGE NO. 2
__________________________

GENE HERNANDEZ, MAYOR

CITY OF YORBA LINDA
ATTEST:
____________________________

MARCIA BROWN, CITY CLERK

CITY OF YORBA LINDA
APPROVED AS TO FORM:

RUTAN & TUCKER LLP
__________________________

CITY ATTORNEY

STATE OF CALIFORNIA )
ss COUNTY OF ORANGE )
I, MARCIA BROWN, City Clerk of the City of Yorba Linda, California, DO HEREBY CERTIFY that the foregoing Resolution was adopted at a regular meeting of the City Council of the City of Yorba Linda held on the 6
th day of June, 2023, and was carried by the following roll call vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:
________________________________

MARCIA BROWN, CITY CLERK

CITY OF YORBA LINDA

ADMINISTRATION DEPARTMENT
DATE: JUNE 6, 2023
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: MARK A. PULONE, CITY MANAGER
PREPARED BY: GEOFF SPENCER, MANAGEMENT ANALYST
SUBJECT: REVISION TO CITY COUNCIL POLICY C-3, USE OF GOVERNMENT

ACCESS CHANNEL

RECOMMENDATION
It is recommended that the City Council:

1. Adopt the revised City Council Policy C-3, Use of Government Access Channel, removing the fiscal year implementation policy; and

2. Direct staff to no longer prepare an annual report to the City Council.

BACKGROUND
At the March 4, 2014 City Council meeting, the City Council directed staff to prepare modifications to City Council Policy C-3 (formerly numbered A-6 at the time), permitting outside programming on Channel 3, specifically the graphic bulletin board service. At the March 18, 2014 City Council meeting, Council adopted modified City Council Policy C-3 which modified the purpose, mission, and goals of the City’s government access channel, and identified new potential users and procedures for placing information on Channel 3. Per Council’s direction, after six months, the policy was to revert to the original version of the policy (adopted November 6, 2007), unless amended by the City Council. Staff was also directed to prepare a report to bring back to City Council in six months, regarding the City Council’s concerns about new program users and the appropriateness of program content requests.

At the October 7, 2014 City Council Meeting, the Council re-adopted City Council Policy C3, which permitted programming to “external users” on the graphic bulletin board service.

The adopted policy also eliminated the six month implementation policy in favor of a fiscal year implementation policy, where the policy will expire on June 30 of the following year and revert back to the original version dated November 6, 2007, unless directed by the City Council to extend it. At that meeting, the City Council also directed staff to prepare an annual report for the City Council’s review (prior to the policy’s June 30 expiration) reporting on the Council’s concerns about new program users and the appropriateness of external program content requests.

REVISION TO CITY COUNCIL POLICY C-3, USE OF GOVERNMENT ACCESS CHANNEL P a g e | 2
City Council Policy C-3 was last modified on June 4, 2019 to require all regular Yorba Linda City Council meetings to be broadcast live then rebroadcast on a scheduled basis and on a tape-delayed basis, unless otherwise specifically directed by a majority vote of the Council.

DISCUSSION
Per the City Council’s direction in 2014, staff continues to prepare an annual report to the City Council, reviewing the current practice of City Council Policy C-3 to address concerns regarding external content on the bulletin board system. Since the adoption of the modified policy in 2014, all external programming requests received have adhered to the criteria set forth in the City’s policy. Additionally, staff has not denied any of the applications received nor have they experienced any issues with the implementation of the current policy. Over the last year, staff received only one request from an external group, a Yorba Linda nonprofit organization. In the previous year, staff received just two requests.

Staff continues to use the bulletin system to spread awareness of City sponsored events, programs, and services. Considering the low frequency of external requests (three in the last two years), lack of new users, and overall appropriateness of content submissions, staff recommends that the current policy be revised to remove the fiscal year implementation policy. This would also eliminate the need for the preparation of an annual report. If future program users or program content requests come into question, staff will report potential concerns to the City Council at a future meeting.

FISCAL IMPACT
None.

ALTERNATIVES

1. Continue the current policy with the fiscal year implementation policy and present an annual report for the City Council’s review.

ATTACHMENTS

1. Current City Council Policy C-3 (Adopted June 4, 2019) Red Lined Version

2. Proposed City Council Policy C-3 (Adopted June 6, 2023)

POLICY: USE OF GOVERNMENT ACCESS CHANNEL
Number: C-3 Issue Number: 6
Page: 1 Date Adopted: June 4, 2019
Replaces: October 7, 2014

CITY COUNCIL POLICIES
I. PURPOSE
To establish guidelines for use of the Government Access Channel (“Channel”), including, but not limited to, defining potential users and establishing procedures for placing information on the Channel. The mission of the Channel is to provide information to the citizens of Yorba Linda concerning the programs, services, and deliberations of local government; to provide public service information to the community; and to facilitate making local government more accessible. This policy will be effective from the date of adoption and will expire on June 30 of the following year, reverting to the original version dated November 6, 2007, unless directed by the City Council to extend it.

II. BACKGROUND
Pursuant to the Cable Communications Policy Act of 1984, channels may be designated for public, educational, and governmental (PEG) purposes. The Government Access Channel is available to Time Warner Cable television subscribers in Yorba Linda via Channel 3 and/or AT&T U-verse via Channel 99. The Channel is specifically designated for access by the City of Yorba Linda and is not required by law to offer access to individuals or entities other than the City.

III. POLICY
Cable television administration is a function of the City Manager’s office. The City Manager’s Office is responsible for implementing and overseeing the production of programming and coordinating the program schedule. All programming decisions will be made by the City Manager and/or City Attorney.

IV. GOALS
The Channel is used to make local government more accessible. Specific goals include:

1. Increase resident access to local government and community meetings through various mediums, including live coverage of local government meetings via cable television;

2. Provide public information about government, programs, services, projects, and public safety in Yorba Linda;

3. Keep residents informed of activities within the community and promote upcoming community events through the bulletin board service;

POLICY: USE OF GOVERNMENT ACCESS CHANNEL
Number: C-3 Issue Number: 6
Page: 2 Date Adopted: June 4, 2019
Replaces: October 7, 2014

CITY COUNCIL POLICIES

4. Provide information during local emergencies;

5. Ensure that programming is non-partisan and non-ideological.

V. PROGRAMMING CATEGORIES
The City Manager’s office shall be responsible for coordinating the production and broadcast of the various types of programming as described below. Programming viewed on the Government Access Channel is categorized as follows:

1. Text Generated Programming
The City offers a bulletin board service consisting of pictures and/or text-generated information. Bulletin board messages will be aired during non-programming hours. All messages must be submitted in writing to the City Manager’s office. If necessary, the message will be edited to improve readability and/or to make it fit within the limited space on the screen. Receipt of a message does not in any way guarantee its appearance on the Government Access Channel. Suitability for this channel and compliance with the policies and objectives contained herein will be determined by the City Manager. The date of input and the duration of broadcast time will be subject to staff availability and channel capacity. Messages displayed on the bulletin board shall be limited to those generated by the following defined internal and external users:
 Internal Users:
i. Departments and Divisions of the City of Yorba Linda.  External Users:
i. County of Orange;
ii. State of California;
iii. Government agencies with which departments or divisions of Yorba Linda are affiliated, including, but not limited to, Boards and Committees, Special Districts, the County of Orange, and Orange County municipalities;
iv. Other governmental agencies that provide services to residents of Yorba Linda;

POLICY: USE OF GOVERNMENT ACCESS CHANNEL
Number: C-3 Issue Number: 6
Page: 3 Date Adopted: June 4, 2019
Replaces: October 7, 2014

CITY COUNCIL POLICIES
v. Agencies that provide utility services to residents of Yorba Linda, including, but not limited to, water, sewer, trash, electric, gas, cable, and telephone services;
vi. Public and private, bona fide educational institutions as defined in Education Code § 210.3, or as described in Education Code § 66010(a) and (b), and located within the City of Yorba Linda;
vii. Yorba Linda Chamber of Commerce and other bona fide organizations whose primary purpose is to promote, assist and benefit business, trade, and economic development in the City of Yorba Linda; viii. Bona fide 501(c)(3) non-profit organizations and service clubs located and operated within the City of Yorba Linda (whose primary purpose is to provide charitable, financial, and in-kind support for the good of the community) that are promoting a community-oriented event or special meeting held in Yorba Linda; and
ix. Museums, libraries, historical organizations, and similar bona fide 501(c)(3) non-profit organizations whose primary purpose is to provide cultural and historical resources for the good of the community and its visitors.

2. Public Meeting Coverage
All regular Yorba Linda City Council meetings are to be broadcast live then rebroadcast on a scheduled basis and on a tape-delayed basis unless otherwise specifically directed by a majority vote of the Council.

Video and/or digital recordings of the City Council meetings are retained for an indefinite period of time. However, as the video or digital files become unusable due to expiration of shelf life and/or storage space is exhausted, the Council may approve destruction of the oldest video/digital tapes. Arrangements can be made through the City Clerk’s office to view the recordings at no cost. Other types of public meetings may be broadcast in the future.

3. City-Produced Programs
City staff produces programming that relates to community issues, City services, and City-sponsored programs. An example of such programming is a City video newsletter which is prepared at intervals deemed appropriate by the City. The City Manager reserves the right to select appropriate programming as it relates to subject

POLICY: USE OF GOVERNMENT ACCESS CHANNEL
Number: C-3 Issue Number: 6
Page: 4 Date Adopted: June 4, 2019
Replaces: October 7, 2014

CITY COUNCIL POLICIES
matter, filing locations, text generated information and/or audio scripts. Video and/or digital recordings of City-produced programs will be retained indefinitely.

Arrangements can be made through the City Clerk’s office to view the recordings at no cost.

4. Pre-produced Programs
Pre-produced programming (i.e. videos relating to government, utility services, or any other pertinent services relating to the safety of Yorba Linda residents) may be broadcast. Such programming will be screened by the City Manager for suitability and compliance with the policies and goals contained herein.

5. Emergency Message Programming
The Government Access Channel may be used to facilitate communications with residents during an emergency. In the event of an emergency situation, regularly scheduled programming on the Channel may be interrupted or cancelled in favor of an emergency override. Emergency broadcasts consist of live, taped, or text generated programming shown at any time as emergency situations dictate. The purpose of emergency programming will be to keep residents abreast of emergency situations, and to disseminate instructions relative to evacuation, detour and escape procedures. The content and scheduling of any emergency programming requires approval by the City Manager.

6. Other Programming
Other programming may be produced which does not fit into any existing program series. These programs will be considered “specials” and may be of any format.

Special programs will focus on special activities, events, services, and issues pertinent to the City of Yorba Linda.

VI. PROGRAMMING REQUESTS
Internal and external users are eligible to request programming within the aforementioned scope of services. The City Manager is responsible for making all programming decisions in accordance with this Policy. Since the Government Access Channel is not a “Public Access Channel”, programming that is outside the scope of the Channel’s mission and goals will not be aired. The City has the sole right to determine the content and schedule of programming on the Channel and to edit or deny content that may be deemed offensive, obscene, illegal, or otherwise inappropriate.

POLICY: USE OF GOVERNMENT ACCESS CHANNEL
Number: C-3 Issue Number: 6
Page: 5 Date Adopted: June 4, 2019
Replaces: October 7, 2014

CITY COUNCIL POLICIES
a. Procedure for Placement of Information for External Users External users wishing to utilize the bulletin board service must submit a request for information to be placed on the Channel by submitting the completed application and digital message at least two weeks (10 business days) prior to the proposed airdate.

Requests must be submitted on the City-created application, available on the City’s website, and the message must comply with the production specifications outlined in the application. The City Manager’s Office will review the submission(s) for accuracy and completeness of information and to ensure that all content is in accordance with this Policy, if approved. The City Manager’s Office will schedule the message to air on the Channel as part of the Message Board Slide Show. The date of input and the duration of the broadcast will be subject to staff availability and channel capacity. The slide will automatically be removed from the Slide Show on midnight the day of the event and/or program. Slides with no expiration date will be reviewed on a quarterly basis and may be removed by the City Manager’s Office without notice.

Notwithstanding these procedures, emergency messages that affect residents’ health and safety will be included in the display sequence as soon as possible. b. Approval Authority
The City Manager, or his or her designee, has the right and authority to deny any program request when it is determined, following review of a complete application and message submission, that the programming and/or bulletin board message does not meet the criteria set forth in this Policy, the applicant fails to provide all required information, or the applicant fails to provide truthful information.

VII. PROGRAMMING ELIGIBILITY
To be eligible for production or broadcasting, programming must comply with the City’s mission and goals for the Channel, as stated in this Policy, as well as meet all of the following criteria:

1. The programming shall relate to the programs, services, and deliberations of local government and organizations that provide services to, or events for, the residents of Yorba Linda. The programming shall relate to community issues and events.

2. The programming shall not express political views. The programming shall be nonreligious and shall not coerce anyone to support or participate in the exercise of

POLICY: USE OF GOVERNMENT ACCESS CHANNEL
Number: C-3 Issue Number: 6
Page: 6 Date Adopted: June 4, 2019
Replaces: October 7, 2014

CITY COUNCIL POLICIES
religion, or tend to establish a preference for one religion over another. The Channel shall not serve as a mechanism for building support for a particular policy, belief, viewpoint, or issue.

3. The programming shall not include slanderous, lewd, obscene, indecent, or violent material or language. When questions arise as to the admissibility of material or language in this regard, the material will be reviewed subject to federal, state, and/or local law.

4. The programming shall not include paid advertising material designed to promote the sale of commercial products or services, or any programming in which commercial appeals for funds are made. Grants for programming purposes shall not be considered as advertising. Paid advertising material includes, but is not limited to, advertising by or on behalf of a candidate for public office and paid messages for which the primary purpose is to promote a single service, product, trade, or business.

5. The programming shall not include copyrighted material, unless clearances for use have been obtained and written proof of such clearance is presented.

6. The programming shall not include programming prohibited by applicable federal, state, or local laws.

7. The programming shall not include declared candidates for any elective public office and persons advocating any cause, viewpoint or policy, proposed or otherwise, except in a program or service where the format allows for all candidates or sides of an issue to be heard on an equal basis. A person is deemed to be a candidate for public office from the time that person takes out nomination papers for public office. Candidates for public office may appear on the Government Access Channel on a bona fide news program, if the appearance of the candidate is incidental to presentation of the subject matter; or in coverage of official city meetings such as City Council.

8. Opinions expressed on the Channel may not necessarily reflect those of the City of Yorba Linda, the Yorba Linda City Council, or City of Yorba Linda staff.

POLICY: USE OF GOVERNMENT ACCESS CHANNEL
Number: C-3 Issue Number: 7
Page: 1 Date Adopted: June 6, 2023
Replaces: June 4, 2019

CITY COUNCIL POLICIES
I. PURPOSE
To establish guidelines for use of the Government Access Channel (“Channel”), including, but not limited to, defining potential users and establishing procedures for placing information on the Channel. The mission of the Channel is to provide information to the citizens of Yorba Linda concerning the programs, services, and deliberations of local government; to provide public service information to the community; and to facilitate making local government more accessible.

II. BACKGROUND
Pursuant to the Cable Communications Policy Act of 1984, channels may be designated for public, educational, and governmental (PEG) purposes. The Government Access Channel is available to Time Warner Cable television subscribers in Yorba Linda via Channel 3 and/or AT&T U-verse via Channel 99. The Channel is specifically designated for access by the City of Yorba Linda and is not required by law to offer access to individuals or entities other than the City.

III. POLICY
Cable television administration is a function of the City Manager’s office. The City Manager’s Office is responsible for implementing and overseeing the production of programming and coordinating the program schedule. All programming decisions will be made by the City Manager and/or City Attorney.

IV. GOALS
The Channel is used to make local government more accessible. Specific goals include:

1. Increase resident access to local government and community meetings through various mediums, including live coverage of local government meetings via cable television;

2. Provide public information about government, programs, services, projects, and public safety in Yorba Linda;

3. Keep residents informed of activities within the community and promote upcoming community events through the bulletin board service;

4. Provide information during local emergencies;

POLICY: USE OF GOVERNMENT ACCESS CHANNEL
Number: C-3 Issue Number: 7
Page: 2 Date Adopted: June 6, 2023
Replaces: June 4, 2019

CITY COUNCIL POLICIES

5. Ensure that programming is non-partisan and non-ideological.

V. PROGRAMMING CATEGORIES
The City Manager’s office shall be responsible for coordinating the production and broadcast of the various types of programming as described below. Programming viewed on the Government Access Channel is categorized as follows:

1. Text Generated Programming
The City offers a bulletin board service consisting of pictures and/or text-generated information. Bulletin board messages will be aired during non-programming hours. All messages must be submitted in writing to the City Manager’s office. If necessary, the message will be edited to improve readability and/or to make it fit within the limited space on the screen. Receipt of a message does not in any way guarantee its appearance on the Government Access Channel. Suitability for this channel and compliance with the policies and objectives contained herein will be determined by the City Manager. The date of input and the duration of broadcast time will be subject to staff availability and channel capacity. Messages displayed on the bulletin board shall be limited to those generated by the following defined internal and external users:
 Internal Users:
i. Departments and Divisions of the City of Yorba Linda.  External Users:
i. County of Orange;
ii. State of California;
iii. Government agencies with which departments or divisions of Yorba Linda are affiliated, including, but not limited to, Boards and Committees, Special Districts, the County of Orange, and Orange County municipalities;
iv. Other governmental agencies that provide services to residents of Yorba Linda;

POLICY: USE OF GOVERNMENT ACCESS CHANNEL
Number: C-3 Issue Number: 7
Page: 3 Date Adopted: June 6, 2023
Replaces: June 4, 2019

CITY COUNCIL POLICIES
v. Agencies that provide utility services to residents of Yorba Linda, including, but not limited to, water, sewer, trash, electric, gas, cable, and telephone services;
vi. Public and private, bona fide educational institutions as defined in Education Code § 210.3, or as described in Education Code § 66010(a) and (b), and located within the City of Yorba Linda;
vii. Yorba Linda Chamber of Commerce and other bona fide organizations whose primary purpose is to promote, assist and benefit business, trade, and economic development in the City of Yorba Linda; viii. Bona fide 501(c)(3) non-profit organizations and service clubs located and operated within the City of Yorba Linda (whose primary purpose is to provide charitable, financial, and in-kind support for the good of the community) that are promoting a community-oriented event or special meeting held in Yorba Linda; and
ix. Museums, libraries, historical organizations, and similar bona fide 501(c)(3) non-profit organizations whose primary purpose is to provide cultural and historical resources for the good of the community and its visitors.

2. Public Meeting Coverage
All regular Yorba Linda City Council meetings are to be broadcast live then rebroadcast on a scheduled basis and on a tape-delayed basis unless otherwise specifically directed by a majority vote of the Council.

Video and/or digital recordings of the City Council meetings are retained for an indefinite period of time. However, as the video or digital files become unusable due to expiration of shelf life and/or storage space is exhausted, the Council may approve destruction of the oldest video/digital tapes. Arrangements can be made through the City Clerk’s office to view the recordings at no cost. Other types of public meetings may be broadcast in the future.

3. City-Produced Programs
City staff produces programming that relates to community issues, City services, and City-sponsored programs. An example of such programming is a City video newsletter which is prepared at intervals deemed appropriate by the City. The City Manager reserves the right to select appropriate programming as it relates to subject

POLICY: USE OF GOVERNMENT ACCESS CHANNEL
Number: C-3 Issue Number: 7
Page: 4 Date Adopted: June 6, 2023
Replaces: June 4, 2019

CITY COUNCIL POLICIES
matter, filing locations, text generated information and/or audio scripts. Video and/or digital recordings of City-produced programs will be retained indefinitely.

Arrangements can be made through the City Clerk’s office to view the recordings at no cost.

4. Pre-produced Programs
Pre-produced programming (i.e. videos relating to government, utility services, or any other pertinent services relating to the safety of Yorba Linda residents) may be broadcast. Such programming will be screened by the City Manager for suitability and compliance with the policies and goals contained herein.

5. Emergency Message Programming
The Government Access Channel may be used to facilitate communications with residents during an emergency. In the event of an emergency situation, regularly scheduled programming on the Channel may be interrupted or cancelled in favor of an emergency override. Emergency broadcasts consist of live, taped, or text generated programming shown at any time as emergency situations dictate. The purpose of emergency programming will be to keep residents abreast of emergency situations, and to disseminate instructions relative to evacuation, detour and escape procedures. The content and scheduling of any emergency programming requires approval by the City Manager.

6. Other Programming
Other programming may be produced which does not fit into any existing program series. These programs will be considered “specials” and may be of any format.

Special programs will focus on special activities, events, services, and issues pertinent to the City of Yorba Linda.

VI. PROGRAMMING REQUESTS
Internal and external users are eligible to request programming within the aforementioned scope of services. The City Manager is responsible for making all programming decisions in accordance with this Policy. Since the Government Access Channel is not a “Public Access Channel”, programming that is outside the scope of the Channel’s mission and goals will not be aired. The City has the sole right to determine the content and schedule of programming on the Channel and to edit or deny content that may be deemed offensive, obscene, illegal, or otherwise inappropriate.

POLICY: USE OF GOVERNMENT ACCESS CHANNEL
Number: C-3 Issue Number: 7
Page: 5 Date Adopted: June 6, 2023
Replaces: June 4, 2019

CITY COUNCIL POLICIES
a. Procedure for Placement of Information for External Users External users wishing to utilize the bulletin board service must submit a request for information to be placed on the Channel by submitting the completed application and digital message at least two weeks (10 business days) prior to the proposed airdate.

Requests must be submitted on the City-created application, available on the City’s website, and the message must comply with the production specifications outlined in the application. The City Manager’s Office will review the submission(s) for accuracy and completeness of information and to ensure that all content is in accordance with this Policy, if approved. The City Manager’s Office will schedule the message to air on the Channel as part of the Message Board Slide Show. The date of input and the duration of the broadcast will be subject to staff availability and channel capacity. The slide will automatically be removed from the Slide Show on midnight the day of the event and/or program. Slides with no expiration date will be reviewed on a quarterly basis and may be removed by the City Manager’s Office without notice.

Notwithstanding these procedures, emergency messages that affect residents’ health and safety will be included in the display sequence as soon as possible. b. Approval Authority
The City Manager, or his or her designee, has the right and authority to deny any program request when it is determined, following review of a complete application and message submission, that the programming and/or bulletin board message does not meet the criteria set forth in this Policy, the applicant fails to provide all required information, or the applicant fails to provide truthful information.

VII. PROGRAMMING ELIGIBILITY
To be eligible for production or broadcasting, programming must comply with the City’s mission and goals for the Channel, as stated in this Policy, as well as meet all of the following criteria:

1. The programming shall relate to the programs, services, and deliberations of local government and organizations that provide services to, or events for, the residents of Yorba Linda. The programming shall relate to community issues and events.

2. The programming shall not express political views. The programming shall be nonreligious and shall not coerce anyone to support or participate in the exercise of

POLICY: USE OF GOVERNMENT ACCESS CHANNEL
Number: C-3 Issue Number: 7
Page: 6 Date Adopted: June 6, 2023
Replaces: June 4, 2019

CITY COUNCIL POLICIES
religion, or tend to establish a preference for one religion over another. The Channel shall not serve as a mechanism for building support for a particular policy, belief, viewpoint, or issue.

3. The programming shall not include slanderous, lewd, obscene, indecent, or violent material or language. When questions arise as to the admissibility of material or language in this regard, the material will be reviewed subject to federal, state, and/or local law.

4. The programming shall not include paid advertising material designed to promote the sale of commercial products or services, or any programming in which commercial appeals for funds are made. Grants for programming purposes shall not be considered as advertising. Paid advertising material includes, but is not limited to, advertising by or on behalf of a candidate for public office and paid messages for which the primary purpose is to promote a single service, product, trade, or business.

5. The programming shall not include copyrighted material, unless clearances for use have been obtained and written proof of such clearance is presented.

6. The programming shall not include programming prohibited by applicable federal, state, or local laws.

7. The programming shall not include declared candidates for any elective public office and persons advocating any cause, viewpoint or policy, proposed or otherwise, except in a program or service where the format allows for all candidates or sides of an issue to be heard on an equal basis. A person is deemed to be a candidate for public office from the time that person takes out nomination papers for public office. Candidates for public office may appear on the Government Access Channel on a bona fide news program, if the appearance of the candidate is incidental to presentation of the subject matter; or in coverage of official city meetings such as City Council.

8. Opinions expressed on the Channel may not necessarily reflect those of the City of Yorba Linda, the Yorba Linda City Council, or City of Yorba Linda staff.

ADMINISTRATION DEPARTMENT
DATE: JUNE 6, 2023
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL/

SUCCESSOR AGENCY BOARD MEMBERS
FROM: PAMELA STOKER, ECONOMIC DEVELOPMENT MANAGER
SUBJECT: FIRST AMENDMENT TO THE PURCHASE AND SALE AGREEMENT AND JOINT ESCROW INSTRUCTIONS FOR 4859 MAIN STREET – EVAN’S

SMOKEHOUSE

RECOMMENDATION
It is recommended that the City Council authorize the City Manager to enter into the First Amendment to the Purchase and Sale Agreement and Joint Escrow Instructions (First Amendment) with Evan’s Smokehouse, associated with the sale of City-owned property located at 4859 Main Street, Yorba Linda.

BACKGROUND
On July 19, 2022, the City Council entered into a Purchase and Sale Agreement and Joint Escrow Instructions (PSA) for the sale of city-owned vacant land located at 4859 Main Street, Yorba Linda. The subject property has been occupied by Evan’s Smokehouse as a temporary location for an outdoor barbeque establishment. The use was proposed to be interim until the City could reasonably determine the highest and best use for the property. The site had been historically used as a public parking lot. However, with the construction of the Town Center public parking structure, it was envisioned that vacant infill property in the vicinity would ultimately be developed to help boost commercial interest along Main Street and encourage pedestrians and patrons to the area.

During his tenancy, Evan Carl, owner of Evan’s Smokehouse, expressed interest in acquiring the property to develop a two-story full-service BBQ restaurant with outdoor patio dining. The City negotiated the terms and conditions of the sale and entered into a purchase contract. The agreed upon purchase price for the 5,000 square foot site was determined to be a fair market value of $240,000 or $48.00 per square foot.

The PSA stated certain milestones the Buyer would need to meet prior to close of escrow, including award of full entitlements and payment of parking in-lieu fees. Both conditions have been completed as to date, which is consistent with the anticipated outside closing date of July 31, 2023.

First Amendment to PSA with Evan’s Smokehouse
P a g e | 2

DISCUSSION
During the entitlement process for the proposed restaurant development, it was determined that an existing pedestrian pathway along the northern boundary of the subject site was to be preserved. The pathway linked the city-owned Olinda parking lot to Main Street and was critical to maintaining connectivity. As in normal practice, the City requested 5 feet of rightof-way to be dedicated as a public easement. The proposed site development already contemplated a five-foot setback from the property line and therefore did not impact the site planning efforts and the Buyer agreed to dedicate a 500 square foot easement to the City.

However, with a public easement dedication the area becomes encumbered, and the easement area is restricted from development. As a result of this dedication, the purchase price is proposed to be reduced equivalent to the total area of the easement on a price per square foot basis.

At this point in the process, additional time is required to prepare the plat map and legal description for the City requested public easement. The recordation of the easement will occur concurrent with the closing of escrow.

As a result of the newly proposed easement, revisions to the PSA are necessary to effectuate the purchase price and escrow closing date. The following is a summary of the key proposed modifications contained within the First Amendment to the PSA:

1. Adjustment to the final Purchase Price as identified in Section 1.1, The new Purchase Price will be $216,000 reflecting a reduction of $24,000 related to the dedication of a 5ft public easement on the northern perimeter of the property.

2. Due to the additional time needed to prepare the plat map for City’s public easement request, the Outside Closing Date as identified in Section 4.1 shall be extended by 60 days, resulting in an Outside Closing Date of September 30, 2023.

FISCAL IMPACT
The sale of the property will result in proceeds being deposited into the City’s general fund account. The updated price adjustment has been reflected in the 2023/24 revenue budget.

ALTERNATIVES
The City Council has agreed to all terms and conditions established in the PSA. The First Amendment adjusts certain terms which have been outlined in this staff report and the attached document. Should the Council wish to revisit the terms associated with this transaction the agenda item may be postponed for further discussion.

ATTACHMENTS
First Amendment to the Purchase and Sale Agreement and Joint Escrow Instructions

First Amendment to PSA with Evan’s Smokehouse
P a g e | 3
Approved by: Certified as to Fiscal Impacts:
____________________________ ______________________________ Mark A. Pulone Dianna Honeywell
City Manager Finance Director

1 Evan’s Smokehouse, Yorba Linda CA- First Amendment to PSA PSA (vi)

FIRST AMENDMENT TO AGREEMENT FOR PURCHASE AND SALE

AND JOINT ESCROW INSTRUCTIONS

THIS FIRST AMENDMENT TO AGREEMENT FOR PURCHASE AND SALE AND JOINT ESCROW INSTRUCTIONS (this "First Amendment") is made and entered into as of June 6, 2023 ("Effective Date"), by and between CITY OF YORBA LINDA, a California municipal corporation ("Seller") and EVAN’S SMOKEHOUSE, LLC ("Buyer"), and, with reference to the following:

R E C I T A L S
A. Buyer and Seller entered into that certain Agreement for Purchase and Sale and Joint Escrow Instructions, with an effective date of July 19, 2022 (the "Purchase Agreement"), for certain real property located at 4859 Main Street, Yorba Linda, California, as more fully described in the Purchase Agreement.

B. Buyer and Seller desire to amend the Purchase Agreement, as more fully described herein.

C. Capitalized terms used but not defined in this Amendment shall have the meanings ascribed to them in the Purchase Agreement.

T E R M S
NOW, THEREFORE, in consideration of the mutual agreements contained in this Amendment, Buyer and Seller agree as follows:

1. Incorporation of Recitals. Recitals A through C above are incorporated herein by reference.

2. Purchase Price. The Amount identified in Section 1.1 of the Purchase Agreement as agreed to by the Seller and Buyer shall be amended and replaced with Two Hundred Sixteen Thousand Dollars ($216,000) (the “Purchase Price”).

3. Outside Closing Date. The Outside Closing Date identified in Section 4.1 of the Purchase Agreement shall be amended and replaced with September 30, 2023. Also, the reference to the Office of the County Recorder of Riverside is changed to the Office of the County Recorder of Orange.

4. Buyer’s Obligation To Provide Easement To City. A new subsection 5.1(c) is added to the Agreement as follows: (c) an Easement to the City of a public easement over five (5) feet along the northern boundary of the Property.

5. Authority. The execution and delivery of this Amendment by Buyer and Seller and the performance and observance of its terms have all been authorized by all necessary actions of Buyer and Seller, respectively. This Amendment has been duly executed and delivered by Buyer and Seller.

2 Evan’s Smokehouse, Yorba Linda CA- First Amendment to PSA PSA (vi)

6. Counterparts. This Amendment may be executed in several counterparts, each of which may be deemed an original, but all of which together shall constitute one and the same Amendment. In addition, properly executed, authorized signatures may be transmitted via electronic mail and upon receipt shall constitute an original signature.

7. Captions. All captions and headings herein are for convenience and ease of reference only and shall not be used or referred to in any way in connection with the interpretation or enforcement of this Amendment.

8. Ratification of Purchase Agreement. Except as herein modified and amended, the Purchase Agreement shall remain in full force and effect. In the event of any inconsistency between the Purchase Agreement and this Amendment, the terms of this Amendment shall govern and control. [signature page follows]

3 Evan’s Smokehouse, Yorba Linda CA- First Amendment to PSA PSA (vi)
IN WITNESS WHEREOF, this First Amendment to Agreement for Purchase and Sale of Real Property and Joint Escrow Instructions is made as of the day and year first above written.
“SELLER”:

City of Yorba Linda, a California municipal
corporation
By: Mark Pulone, City Manager
ATTEST:
________________________
Marcia Brown, City Clerk
APPROVED AS TO FORM:

RUTAN & TUCKER, LLP
_________________________
Todd Litfin, City Attorney
“BUYER”:

EVAN’S SMOKEHOUSE, LLC
By: Evan Carl, President

ADMINISTRATION DEPARTMENT
DATE: JUNE 6, 2023
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL/

SUCCESSOR AGENCY BOARD MEMBERS
FROM: PAMELA STOKER, ECONOMIC DEVELOPMENT MANAGER
SUBJECT: TWO-YEAR PROFESSIONAL SERVICES AGREEMENT BETWEEN THE

CITY OF YORBA LINDA AND THE YORBA LINDA CHAMBER OF

COMMERCE

RECOMMENDATION
It is recommended that the City Council approve and authorize the Mayor to execute a Professional Services Agreement (“Agreement”) between the City of Yorba Linda and the Yorba Linda Chamber of Commerce in the amount of $25,000 per year, for a two-year period, covering fiscal years 2023/24 and 2024/25

BACKGROUND
The City of Yorba Linda continues to benefit by supporting and promoting its local businesses through the Yorba Linda Chamber of Commerce. For many years now, the City has contracted with the Chamber of Commerce to perform the ministerial and administrative functions associated with promoting the interests of the City, including hosting programs to encourage business and economic development in the community, furthering the City’s business-friendly goals, and disseminating business related materials and information.

DISCUSSION
As previously noted, the City of Yorba Linda has historically contracted with the Yorba Linda Chamber of Commerce to provide services related to promoting businesses and enhancing economic development. The current two-year Agreement expires on June 30, 2023, and a new two-year contract is being contemplated to cover the 2023/24 and 2024/25 fiscal years.

Chamber and City representatives met last month to discuss the contract terms in detail. As a result of that meeting, it was determined and mutually agreed upon that most of the contract terms would remain in place as is defined under the current contract period. A few modifications were discussed which have been incorporated into the Agreement and are outlined below for the City Council’s reference.
 Going forward the Yorba Linda Chamber of Commerce has requested to have a stronger focus on workforce development and business advocacy, with a slightly lesser

AGREEMENT BETWEEN THE CITY OF YORBA LINDA AND THE YORBA LINDA

CHAMBER OF COMMERCE
P a g e | 2
focus on Chamber events. The Chamber will continue to host/co-host several community events, which provide benefit to both commercial businesses and residents alike, such as the Taste of Yorba Linda, State of the City, network luncheons, e-waste collections and document shredding days. The Chamber will no longer host Restaurant Week. Yorba Linda’s local event was held for the past 3 years; however, most Orange County cities/chambers have combined their promotion with Orange County’s annual Restaurant Week. As such, Yorba Linda restaurants will be encouraged to participate in the OC event.
 In order to address the needs of the Yorba Linda business community, the Chamber will be providing greater workforce development support, such as hosting an annual career fair, working with high school and college students to train them for entering the workforce, and connecting businesses with resources that will address their staffing needs. Additionally, the Chamber intends to educate and represent businesses as an advocate for legislative matters that may have an impact on the business environment.

Chamber leadership and membership have requested these services over and above social events. Therefore, the change in focus is a direct result of being responsive to the needs and circumstances of businesses today.
 Chamber will offer “support” to the Mayor’s Prayer Breakfast and First Responder's Event rather than “host” these events. Both events now fall under the duties and responsibilities of the Yorba Linda Chamber Foundation (a legal and separate entity) and therefore the Chamber’s role will consist of offering its support to the Foundation on both events.
 As part of a business outreach program, the Chamber will continue to respond to business inquiries and offer support in terms of education and representation to the business community. However, the Business Alliance meetings, which were previously held in Savi Ranch, will now be available to businesses across the City and on an as-needed-basis. Advocacy topics may necessitate outreach in certain industries or business-related information may be specific to a particular area, for which the Chamber will organize a Business Alliance meeting and invite property owners, managers, and City staff representatives as deemed necessary.  The Chamber will continue to visit local Yorba Linda businesses through their Business Walkabout Program. Chamber board members, along with a City Council representative and City staff, visit local commercial centers and business parks to offer an introduction to the City’s key business leaders. The intent is to explain services that are available to our Yorba Linda businesses and solicit input from commercial operators.

Therefore, the City recognizes that the Yorba Linda Chamber continues to provide valuable services which support the business community and encourage economic development across the city. The City/Chamber partnership is essential in our efforts to address the needs and interests of our local businesses, while encouraging a positive retail environment.

AGREEMENT BETWEEN THE CITY OF YORBA LINDA AND THE YORBA LINDA

CHAMBER OF COMMERCE
P a g e | 3

FISCAL IMPACT
The Agreement provides for an annual payment in the amount of $25,000. Funding has been included in the City’s operating budget under the Economic Development division for both FY 2023/24 and FY 2024/25.

ALTERNATIVES
The City Council may wish to consider additional or revised terms to the Agreement prior to taking action. Any requested changes would need to be discussed with the Chamber Executive Board prior to acceptance.

ATTACHMENTS
Exhibit A - Proposed Agreement with the Yorba Linda Chamber of Commerce for the period of July 1, 2023, through June 30, 2025
Approved by: Certified as to Fiscal Impacts:
____________________________ ________________________________ Mark A. Pulone Dianna Honeywell
City Manager Finance Director

CITY OF YORBA LINDA PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT made and entered this 6th day of June 2023, by and between the CITY OF YORBA LINDA municipal corporation hereinafter designated as "CITY" and the YORBA LINDA CHAMBER OF COMMERCE, a nonprofit corporation, hereinafter designated as "CHAMBER."

WITNESSETH
WHEREAS, the CITY is desirous of promoting its advantages as a business, industrial, and residential center and disseminating information relative thereto and properly following up and considering inquiries made relative to the various activities of said CITY and its possibilities as a residential, industrial, and business area; and
WHEREAS, there has been and continues to be an increasing demand for information and other services being requested by the general public and business community; and WHEREAS, the CHAMBER, a nonprofit corporation located within the City of Yorba Linda, has facilities for disseminating information and is organized for and equipped to carry out promotional activities on behalf of said CITY and to publicize and exploit its advantages; and WHEREAS, such activities are recognized by law as being in the public interest and serving a public purpose; and
WHEREAS, it is proper for the City Council to contract with the CHAMBER to perform certain ministerial and administrative functions herein set forth in accordance with those purposes and functions delegated by the City Council.

NOW, THEREFORE, in consideration of Agreements, herein contained, to be done by the parties hereto, said parties do hereby agree as follows:

1. That the CHAMBER will and does hereby undertake to carry on such promotional and advertising activities on behalf of the City of Yorba Linda and to particularly render the following services and pursue all performance measures outlined below:
a. Maintain suitable quarters and employ competent personnel to properly carry out the promotional and advertising activities herein enumerated.

Performance Measure:
• Employ a full-time Chief Executive Officer (CEO), reporting to the Chamber President and Board of Directors. The CEO will work with the Chamber Board of Directors on developing and executing promotional and advertising activities. The goal of these activities will be to add value to Chamber members by: (1) providing meaningful knowledge of how each member can grow their business and (2) increasing Chamber member awareness of social and educational events that provide the opportunity to network with fellow Chamber members and others in the community.
b. Promote Yorba Linda as a key location for new and expanding business and industry and ensure businesses thrive and remain in Yorba Linda.

2 Performance Measure:
• Solicit continual feedback on the value of programs and events provided to Yorba Linda Chamber members through a membership survey. This survey will be conducted every calendar year, with results made available to the Chamber Board of Directors, Chamber Members, City Council, and City staff. Members, City Council, and City staff.
• Visit Yorba Linda businesses regularly, as part of the Chamber’s Business Walkabout Program and other outreach efforts.
c. Disseminate educational and promotional business information by means of correspondence, newspaper and electronic publicity, and personal contacts, favorably advertising such advantages and opportunities.

Performance Measure:
• Disseminate information by means of electronic monthly Chamber newsletter and press releases. The Chamber is to provide statistical data information on the readership when possible.
• Quarterly: Evaluate and report to the Board of Directors the cost and benefit relationship of each program to ensure money is well spent. • On-going: Evaluate and recommend other programs that offer similar or better results at a reduced cost.
d. Promptly answer all correspondence relating to the business, industrial, and residential advantages and opportunities in the City of Yorba Linda.

Performance Measure:
• Coordinate and share pertinent business-related items and related inquiries with City Staff regularly.
• The CEO will be responsible for providing a report with statistical information to the Executive Committee at their monthly meetings. Additionally, this information is to be included as part of the quarterly report to the City Council.
e. Distribute articles descriptive of the CITY'S resources whereby outside interests and individuals may be induced to locate in said CITY and any pertinent City information (including Police and Fire) as requested.

Performance Measure:
• Distribute City event information through the Chamber’s email blasts and advise appropriate City officials of any meaningful response.

• Compile and publish information relevant to the business community (i.e.,

3 Business Directory List and Community Guide and/or updated City Information Pamphlet with City map) as deemed necessary. Copies to be provided to the City for dissemination purposes.
f. Develop effective means of communication and partnership opportunities with the City Council and City Departments.

Performance Measure:
• Meet quarterly with City staff and Yorba Linda officials concerning economic development and business opportunities, City events, announcements, internal proceedings, and key Chamber programs, activities and events.

Meetings will be scheduled on quarterly basis and will be coordinated by the Chamber’s President.
g. Plan, organize, and implement educational programs, seminars, workshops for “adding value” to local businesses and fostering economic growth in Yorba Linda.

Performance Measure:
• The Chamber shall coordinate programs outlined in Exhibit A, attached hereto and incorporated herein by reference.
• Chamber is to document the number of programs and the number of attendees and include this information in their quarterly report to the City Council.
h. Furnish periodic reports of its activities to the City.

Performance Measure:
• Present an oral report to the City Council on a quarterly basis, outlining the tasks accomplished and providing an update on performance measures outlined herein. City staff will coordinate the presentation schedule. i. To prepare itself, through fundraising, new and renewed membership, or such other activities deemed appropriate to become financially independent should the City opt to discontinue contracting CHAMBER services.
j. To carry on such other duties as may be deemed necessary by the CHAMBER to promote the business, industrial, and residential development of said CITY.

2. The term of this Agreement shall be for a term of (2) years beginning July 1, 2023, through June 30, 2025.

3. That in consideration for services performed by the CHAMBER for the CITY, as set forth in Paragraph 1 hereof, the CITY agrees to pay to the CHAMBER on an annual basis, the sum of twenty-five thousand dollars ($25,000) for the period of July 1, 2023, through June 30, 2024, and twenty-five thousand dollars ($25,000) for the period of July 1, 2024, through

4 June 30, 2025. The Yorba Linda Chamber of Commerce shall provide an invoice to the City for payment each month. Said amount shall be paid to the CHAMBER in equal monthly payments.

4. Additionally, on or before the first regular City Council meeting in June of each year, the CHAMBER shall submit to the City Council, a report on the expenditure of the funds pursuant to paragraph (1a) through (1j) of this Agreement. Such report shall be for assuring that CITY funds are being expended for those purposes set forth in the Agreement and for those purposes permitted by law.

5. The Chamber shall be responsible for City facility use fees, as deemed appropriate, for events sponsored solely by the Chamber (i.e., Taste of Yorba Linda, Network Luncheons, etc.). Any event that is co-sponsored by the City may be considered for waiver or reduction of City facility use fees (i.e., Mayor’s Prayer Breakfast, CPR classes, SCORE workshops, etc.) as deemed appropriate and necessary.

6. The Chamber pledges to act in good faith with respect to the execution of its responsibilities and duties herein undertaken. Further, the Chamber agrees to and shall provide to the City, upon request, an accounting with respect to how any or all funds provided under this Agreement were expended by the Chamber.

7. This Agreement may be terminated with or without cause by the CITY or CHAMBER upon fifteen (15) days written notice. In the event of termination, CHAMBER shall be compensated to date of termination as set forth in paragraph 2.

8. CHAMBER shall act as an independent contractor in providing services under this Agreement. Neither the CITY nor any of its employees shall have any control over the manner, mode or means by which CHAMBER, its agents or employees perform the services required herein, except as otherwise set forth herein. CHAMBER shall not at any time or in any manner represent that it or its agents or employees are agents of CITY.

9. CHAMBER agrees to indemnify the CITY, its officers, employees and agents against, and will hold and save them and each of them harmless from, any and all actions, suits, claims, damages to person or property, losses, costs, penalties, obligations, errors, omissions or liabilities ("Claims") that may be asserted or claimed by any person, firm or entity arising out of or in connection with the work, operations or activities of CHAMBER, its agents, employees, subcontractors, or invitees or arising from the acts or omissions of CHAMBER hereunder, or arising from CHAMBER's performance of or failure to perform any term, provision, covenant or condition of this Agreement. CHAMBER agrees to indemnify CITY whether or not there is concurrent passive or active negligence on the part of the CITY, its officers, agents or employees but excluding such Claims arising from the sole negligence or willful misconduct of the CITY, its officers, agents or employees, who are directly responsible to the CITY. CHAMBER will defend any action or actions filed in connection with any of said Claims and will pay all costs and expenses, including legal costs and attorneys' fees, incurred in connection therewith.

CHAMBER will promptly pay any judgment rendered against the CITY, its officers, agents or employees for any such Claims arising out of or in connection with the performance of this Agreement, or the operations or activities of CHAMBER hereunder. CHAMBER agrees

5 to save and hold CITY, its officers, agents and employees harmless from any such Claims.

10. No employee, officer, or official of the CHAMBER shall use CHAMBER resources or permit others to use CHAMBER resources for a political candidate campaign activity, local initiative or referendum campaign activity, personal purposes, or purposes not authorized by the CHAMBER Board of Directors. For purposes of this section the following definitions shall apply:
a. "Personal purpose" means those activities the purpose of which is for personal enjoyment, private gain or advantage, or an outside endeavor not related to CHAMBER business.
b. "Political Candidate Campaign Activity" means an activity constituting a contribution and shall include, but is not limited to, the following: (i) communications that contain express advocacy of the nomination or election of the candidate or the defeat of his or her opponent. (ii) Communications that contain reference to the candidate's candidacy for elective office, the candidate's election campaign, or the candidate's or his or her opponent's qualifications for elective office. (iii) Solicitation of contributions to the candidate or to third persons for use in support of the candidate or in opposition to his or her opponent. (iv) arranging, coordinating, developing, writing, distributing, preparing, or planning of any communication or activity described in clauses (i), (ii), or (iii), above. (v) Recruiting or coordinating campaign activities of campaign volunteers on behalf of the candidate. (vi) Communications directed to voters or potential voters as part of activities encouraging or assisting persons to vote if the communication contains express advocacy of the nomination or election of the candidate or the defeat of his or her opponent. c. "Local Initiative or Referendum Campaign Activity" means an activity constituting a contribution and shall include, but is not limited to, the following: (i) communications that contain express advocacy for, or opposition to, any local referendum or initiative measure expounded by Yorba Linda residents in petition form for qualifying said initiative or referendum for an election. (ii) Communications that express advocacy for, or opposition to, any local referendum or initiative measure that has qualified for an election. (iii) solicitation of contributions to any group, organization, third persons for use in support of, or in opposition to, a local initiative or referendum. (iv) arranging, coordinating, developing, writing, distributing, preparing, or planning of any communication or activity described in clauses (i), (ii), or (iii), above. (v) Recruiting or coordinating activities of volunteers on behalf of, or in opposition to, a local initiative or referendum. (vi) Communications directed to voters or potential voters as part of activities encouraging or assisting persons to vote if the communication contains advocacy for, or opposition to, any local referendum or initiative.
d. "CHAMBER resources" means CHAMBER money, letterhead, phones, fax machines or equipment.

11. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with laws of the State of California. Legal actions concerning any dispute claim or matter arising out of or in relation to this Agreement shall be instituted

6 in the Superior Court of the County of Orange, State of California, or any other appropriate Court in such County. CHAMBER covenants and agrees to submit to the personal jurisdiction of such Court in the event of such action.

12. If either party to this Agreement is required to initiate or defend or is made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorneys' fees. Attorneys' fees shall include attorneys' fees on any appeal, and in addition the party entitled to attorneys' fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery and all necessary costs the Court allows in such litigation.

13. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether such action is prosecuted to judgment.

14. No officer or employee of the CITY shall be personally liable to the CHAMBER, or any successor in interest, in the event of any default or breach by the CITY for any amount which may become due to the CHAMBER or its successor, or for breach of any obligation of the terms of this Agreement.

15. Any notice required to be given under this Agreement shall be in writing and shall be personally served or given by mail. Any notice by mail shall be deemed to have been given when deposited in the United States mail, certified and postage prepaid addressed to the party to be served as follows:

To: CITY CITY OF YORBA LINDA
P.O. Box 87014
Yorba Linda, CA 92885-8714
Attn: City Manager
To: CHAMBER YORBA LINDA CHAMBER OF COMMERCE
Yorba Linda Chamber of Commerce
4801 Park Avenue
Yorba Linda, CA 92886
Attn: Chief Executive Officer

16. This document represents the entire integrated Agreement between CITY and CHAMBER and supersedes all prior negotiations, representations or agreements, either written or oral.

7 CITY OF YORBA LINDA
By: __________________________
Gene Hernandez, Mayor

Dated: __________________________

YORBA LINDA CHAMBER OF COMMERCE
By: __________________________
Susan Wan-Ross, Chief Executive Officer
Dated: __________________________
ATTEST:

By: __________________________
Marcia Brown, City Clerk
APPROVED AS TO FORM:

Rutan & Tucker, LLP
By: __________________________
Todd Litfin, City Attorney

8 EXHIBIT A
As referenced in section 1(g) of the Agreement, the following educational and business programs/services will be supported and implemented by the Yorba Linda Chamber of Commerce during the duration of the Agreement.

1. Support workforce development and business advocacy in response to the needs and circumstances of the business community (ie. career fairs, resources, education, and training).

2. Partner with the City to meet the needs of Yorba Linda businesses, including Business Walkabouts, shop local campaigns, business related inquiries and general economic development assistance as requested.

3. Host/co-host events that benefit the residents and business community alike, such as Taste of Yorba Linda, State of the City, educational events, network lunches, e-waste collections and document shredding.

4. Partner with the City to co-host, plan and organize the annual State of the City Event for which the roles and responsibilities of each party are defined in Exhibit B.

5. Host Ribbon Cutting Ceremonies

6. Support annual First Responders Event

7. Support annual Mayor’s Prayer Breakfast

8. Host/Sponsor the City Council Candidates Forum in advance of November 2024 election.

9. Prepare and present a quarterly report to the City Council, summarizing events, contacts, and accomplishments during the 3-month period.

9 EXHIBIT B
(Attached)

EXHIBIT B
2023-2024 State of the City Address
City Chamber Tasks
Assigned To:

Chamber/City
Chamber/City
Chamber/City
Chamber/City
Chamber/City
Chamber/City
Chamber
Chamber
Chamber
Chamber
Chamber
Chamber/City
Chamber
Chamber
Chamber
Chamber/City
Chamber
Chamber
Chamber
Chamber/City
Chamber/City
Chamber
Chamber
Establish brand consistency for printed materials in consideration of cost efficiency Combine City and Chamber Mailing Lists. Remove duplicates and ensure attendees from previous year's event are included. Create labels for bulk mailing.

Complete mailing through bulk mail - (allow 5 days processing time).

Update City and Chamber websites with event information. Information should be consistent on both websites.

Hire an event photographer.

Update Mailing Lists of Invitees.

Mail Sponsor Letters.

Determine Sponsor Levels.

Send logistics email to all attendees (City to provide language).

Update Chamber website to allow payments for Sponsors and Tickets (All language should be consistent with City website info/sponsor levels).

Task
Form SOTC Committee and form bi-weekly meetings.

Send digital Save the Date to Contacts (City and Chamber to each send separate emails to their own contacts).

Bring Welcome Signs.

Create and send list of photo shots to photographer.

Print Name Tags, Place Cards, and veggie tickets; consider place cards only and meal option tickets Coordinate RSVPs (Chamber responsible for coordinating all RSVPs with the exception of those designated by City).

Coordinate seating assignments.

Coodinate Online Registration for Event.

Order flowers for event.

Collect/Pay Invoices, purchase all supplies.

Order Conference-Style Lanyards, Name Badges, and Ribbons; consider cost efficiency Get Floral Centerpieces Quotes.

Update City Sponsor List and send to Staff for Review/Chamber to Update their sponsor list. Lists should be combined and checked for duplicate 5/31/2023 Page 281 of 582

EXHIBIT B
2023-2024 State of the City Address
City Chamber Tasks
Assigned To:

Task
Chamber/City
Chamber
Chamber
Chamber
Chamber
Chamber
Chamber/City
Chamber
Chamber
Chamber
Chamber
City/Chamber
Chamber
Chamber
Chamber
Chamber
Chamber
Chamber/City
Chamber
Chamber
Chamber
Chamber
Collect and Track Sponsorships.

Assit with check-in/ticketing system for Sponsor Reception and regular Event.

Send logistical information to attendees prior to Sponsor Reception (City to provide language).

Create Slideshow of Sponsors/Advertisement Names to loop during dinner.

Coordinate printing of Sponsors Banners.

Determine how many tables are needed for Sponsor display items.

If applicable - determine guest favor; Chamber to purchase; consider cost efficiency Purchase and Wrap Gift Certificate for Emcee.

Obtain food and beverage menu/prices for Sponsor Reception.

Provide final count to Caterer.

Chamber to solicit menu/price for lunch (Menu to Include Veggie Dish) Solicit Mayor's Input on Menu (coordinate through City staff) Sign Catering Contract
Meet with Caterers (Select napkin and linen color, napkin fold, garnish, table numbers) Send Caterer final meal count
Coordinate Meeting date with Caterer and City to review Logistics Send Caterer final agenda, set-up, number of meals, and list of special meals at table Order Boxed Lunches - High School Entertainment, Color Guard Coordinate RSVPs for Sponsor Reception and regular event. (Follow-up to confirm attendees names).

Divide sponsor list for follow-up. City to follow-up with their contacts and Chamber to follow-up with their members contacts.

Coordinate Collection of Sponsor Logos.

Get final counts for boxed lunches from City
5/31/2023 Page 282 of 582

EXHIBIT B
2023-2024 State of the City Address
City Chamber Tasks
Assigned To:

Task
Chamber
Chamber/City
Chamber/City
Chamber
Chamber/City Send thank you letters for sponsors
Pay Outstanding Invoices
Prepare Expense/Profit Summary Report
Day of: Bring Ice Chest of Water and Sodas for "Green Room" Review Agenda with the Caterers
5/31/2023 Page 283 of 582

ADMINISTRATION DEPARTMENT
DATE: JUNE 6, 2023
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JEFF JOHNSON, INFORMATION AND TECHNOLOGY SERVICES

MANAGER
SUBJECT: AUTHORIZE THE PURCHASE ORDER TO NTH GENERATION FOR THE PROCUREMENT OF RUBRIK’S COMPLETE ELITE EDITION BACKUP

AND DATA SECURITY SOLUTION

RECOMMENDATION
It is recommended that the City Council authorize a purchase order to Nth Generation for the procurement of Rubrik’s Complete Elite Edition, backup and data security solution.

BACKGROUND
The City of Yorba Linda is reliant on a functioning combination of backup systems to prevent the loss of City data during a disaster. Backup systems are designed to recover data in the event of a system failure or a disaster (natural or man-made) including cyber-attacks and ransomware.

An effective backup solution should include backing up on-premises servers as well as cloud data. The solution should be modern and secure with tools to manage on-premises backups, cloud backups, off-site replication of backups, and the recovery of services. The solution should be designed with the understanding of how ransomware works.

The City’s current data backup system is near the end of its useful life and is not designed with ransomware awareness. The current backup system is in the final year of support and has limited functionality compared to newer, more robust, systems. By procuring Rubrik’s Complete Elite Edition, backup and data security solution, the City will significantly enhance its current backup system and increase its readiness for a cyber-attack or ransomware event.

DISCUSSION
The City’s Information Technology Division evaluated our current system and determined that the lack of truly integrated, immutable, backups and the limitations on recovering from a ransomware event were significant enough to justify changing our solution. In addition to evaluating our current product, Veeam, staff looked at several alternatives, including Rubrik, Dell Avamar, and Cohesity. Based on staff feedback as well as discussing with other

agencies, it was determined that Rubrik best meets the City’s need for backups and data protection from disaster or ransomware.

The City’s Information Technology Division worked directly with Rubrik on the system design and bill of materials in order to generate specifications for solicitating quotes. Staff then received three competitive quotes from Nth Generation ($114,999.11), CDW-G ($117,292.53), and Secure-Centric ($119,000.01). Nth Generation was selected due to lowest price and previous positive experiences with their services.

Without an appropriate backup system, the City would not be able to recover data from a cyber-attack, hardware failure, human error or natural disaster. Rubrik’s data backup system will accelerate the City’s capability of ransomware recovery by only requiring minimal steps to restore the most recent clean backup. In addition, Rubrik’s proprietary file system was built to be immutable, meaning that backups cannot be encrypted or deleted by ransomware.

This is highly beneficial to the City because backups are commonly considered to be one of the most important defenses against ransomware or other cyber-attacks. The simplicity of Rubrik permits staff to easily use the solution without significant training or dedicating a single individual to managing backups, resulting in efficiency and a staff time savings.

By procuring Rubrik, the City will attain a modern system that is both reliable and secure.

The quote for Rubrik’s Backup and Data Security system covers the purchase of all hardware, software, and includes 3 years of technical support.

The City’s current backup system is covered by a 1-yr support agreement, costing $1,666.50. The City also has a backup solution for e-mail and Office365 content, costing $4,050 annually. The City currently uses an on-premises backup server, tape drive, and an off-premises backup server that have approximately two years remaining in their useful life.

The replacement cost for this hardware is currently greater than $60,000.

FISCAL IMPACT
The purchase of Rubrik will be divided into three annual payments of $41,282, $36,283 and $36,283. Funding has been included in the upcoming proposed budget to provide for years one and two. Year three will be accounted for in the following 2-year budget.

ALTERNATIVES
Should Council choose not to authorize the purchase of the Rubrik system, the alternative would be to renew the existing backup solution for another 1-3 year term and budget for new backup hardware in addition to the software licensing. Staff does not recommend this alternative as the current system does not include native immutable backups or insight into the details of a ransomware attacks.

ATTACHMENTS

1. Nth Generation, Quote #157918

2. Nth Generation, Standard Terms and Conditions of Sale

Rubrik Solution
Account Manager: [email protected]
[email protected]
James Gonzalez
Lisa Byers
[email protected] 949-752-4420x
Inside Sales:

Email Orders To:

Email:

Email:

Phone:

Jeff Johnson
City of Yorba Linda
4845 Casa Loma Avenue
Yorba Linda, CA 92886
Quoted to: Ship to:

PART# QTY DESCRIPTION UNIT PRICE EXT PRICE TAX
Project #:113345 Quote Date: 05/16/2023 Quote Expires: 06/15/2023 Quote #:157918 Year 1
360 Rubrik Complete Elite Edition, 30TB
$58,611.60usable per usable BETB
Basic support 1Year SupportHW: RHA
-6404S- 01Term: 36 MonthsQty 30 X 36
Months = 1080
RS-BT-CEL30-BS-PP $67.00 $24,120.00 N
12 Support for R6000S Tier 2 hardware,
prepay Basic support HW: RHA-6404S01Term: 36 MonthsQty 1 X 36 Months = 36
RS-HW-SVC-BS-S2 $211.00 $2,532.00 N
2400 Rubrik for M365, Managed, including 20
FEGB per user per user Basic support
prepay Term: 36 MonthsQty 200 X 36
Months = 7200
RS-UR-MH20G-BS-PP $1.95 $4,680.00 N
1 Rubrik Professional Services, Remote
Installation and Configuration of up to 8
briks per site, must be used within 6
months of purchase, prepay
RA-PS-INST-RMOT $4,999.00 $4,999.00 N
1 R6404S APPLIANCE 48TB 64GB SFP
+PERP SMC
RHA-6404S-01 $4,755.00 $4,755.00 Y
2 Fiber Optic OM3 LC/LC Cable, 3M,
pack of 4
RCA-F3M-CBL-01 $19.00 $38.00 Y
2 10G/1G Dual Rate SFP+ Transceiver,
pack of 4
RCA-SFP-TSR-01 $79.00 $158.00 Y
17055 Camino San Bernardo, San Diego,CA 92127 858-451-2383 nth.com Page 1 of 5

Rubrik Solution
Account Manager: [email protected]
[email protected]
James Gonzalez
Lisa Byers
[email protected] 949-752-4420x
Inside Sales:

Email Orders To:

Email:

Email:

Phone:

Jeff Johnson
City of Yorba Linda
4845 Casa Loma Avenue
Yorba Linda, CA 92886
Quoted to: Ship to:

PART# QTY DESCRIPTION UNIT PRICE EXT PRICE TAX
Project #:113345 Quote Date: 05/16/2023 Quote Expires: 06/15/2023 Quote #:157918 $41,282.00
Year 2
360 Rubrik Complete Elite Edition, 30TB
$58,611.60usable per usable BETB
Basic support 1Year SupportHW: RHA
-6404S- 01Term: 36 MonthsQty 30 X 36
Months = 1080
RS-BT-CEL30-BS-PP $67.00 $24,120.00 N
12 Support for R6000S Tier 2 hardware,
prepay Basic support HW: RHA-6404S01Term: 36 MonthsQty 1 X 36 Months = 36
RS-HW-SVC-BS-S2 $211.00 $2,532.00 N
2400 Rubrik for M365, Managed, including 20
FEGB per user per user Basic support
prepay Term: 36 MonthsQty 200 X 36
Months = 7200
RS-UR-MH20G-BS-PP $1.95 $4,680.00 N
1 R6404S APPLIANCE 48TB 64GB SFP
+PERP SMC
RHA-6404S-01 $4,755.00 $4,755.00 Y
2 Fiber Optic OM3 LC/LC Cable, 3M,
pack of 4
RCA-F3M-CBL-01 $19.00 $38.00 Y
2 10G/1G Dual Rate SFP+ Transceiver,
pack of 4
RCA-SFP-TSR-01 $79.00 $158.00 Y
17055 Camino San Bernardo, San Diego,CA 92127 858-451-2383 nth.com Page 2 of 5

Rubrik Solution
Account Manager: [email protected]
[email protected]
James Gonzalez
Lisa Byers
[email protected] 949-752-4420x
Inside Sales:

Email Orders To:

Email:

Email:

Phone:

Jeff Johnson
City of Yorba Linda
4845 Casa Loma Avenue
Yorba Linda, CA 92886
Quoted to: Ship to:

PART# QTY DESCRIPTION UNIT PRICE EXT PRICE TAX
Project #:113345 Quote Date: 05/16/2023 Quote Expires: 06/15/2023 Quote #:157918 $36,283.00
Year 3
360 Rubrik Complete Elite Edition, 30TB
$58,611.60usable per usable BETB
Basic support 1Year SupportHW: RHA
-6404S- 01Term: 36 MonthsQty 30 X 36
Months = 1080
RS-BT-CEL30-BS-PP $67.00 $24,120.00 N
12 Support for R6000S Tier 2 hardware,
prepay Basic support HW: RHA-6404S01Term: 36 MonthsQty 1 X 36 Months = 36
RS-HW-SVC-BS-S2 $211.00 $2,532.00 N
2400 Rubrik for M365, Managed, including 20
FEGB per user per user Basic support
prepay Term: 36 MonthsQty 200 X 36
Months = 7200
RS-UR-MH20G-BS-PP $1.95 $4,680.00 N
1 R6404S APPLIANCE 48TB 64GB SFP
+PERP SMC
RHA-6404S-01 $4,755.00 $4,755.00 Y
2 Fiber Optic OM3 LC/LC Cable, 3M,
pack of 4
RCA-F3M-CBL-01 $19.00 $38.00 Y
2 10G/1G Dual Rate SFP+ Transceiver,
pack of 4
RCA-SFP-TSR-01 $79.00 $158.00 Y
17055 Camino San Bernardo, San Diego,CA 92127 858-451-2383 nth.com Page 3 of 5

Rubrik Solution
Account Manager: [email protected]
[email protected]
James Gonzalez
Lisa Byers
[email protected] 949-752-4420x
Inside Sales:

Email Orders To:

Email:

Email:

Phone:

Jeff Johnson
City of Yorba Linda
4845 Casa Loma Avenue
Yorba Linda, CA 92886
Quoted to: Ship to:

PART# QTY DESCRIPTION UNIT PRICE EXT PRICE TAX
Project #:113345 Quote Date: 05/16/2023 Quote Expires: 06/15/2023 Quote #:157918 $36,283.00
Subscription commitment is for 3 years.

Purchase order must be submitted for
the full commitment $113,848 amount
to be billed/paid annually at $41,282 for
the first year and $36,283 per year for
year 2 and 3 = $113,848

ANNUALLY
Once an order is accepted by Rubrik, it
is non-cancelable and all payments
made in connection with such order are
non-refundable

RUBRIK POLICY
17055 Camino San Bernardo, San Diego,CA 92127 858-451-2383 nth.com Page 4 of 5

Rubrik Solution
Account Manager: [email protected]
[email protected]
James Gonzalez
Lisa Byers
[email protected] 949-752-4420x
Inside Sales:

Email Orders To:

Email:

Email:

Phone:

Jeff Johnson
City of Yorba Linda
4845 Casa Loma Avenue
Yorba Linda, CA 92886
Quoted to: Ship to:

PART# QTY DESCRIPTION UNIT PRICE EXT PRICE TAX
Project #:113345 Quote Date: 05/16/2023 Quote Expires: 06/15/2023 Quote #:157918 Quote Subtotal $113,848.00
$1,151.11
Est. Shipping * $0.00

TOTAL DUE

UNDER REVIEW
Tax Rate
Payment Terms

7.750%
* Thank you for allowing Nth Generation to provide you with the above quotation. Charges for Shipping will be additional. If you require an estimated shipping cost prior to issuing a purchase order, please contact your sales or inside sales rep. This quotation is the sole property of Nth Generation Computing, Inc. and is intended as an offer to sell goods and services to the client named in this quote. This document may not be reproduced, or provided to parties outside this organization, without written consent of Nth Generation Computing, Inc.

Remit to: Same Address
DUNS #: 78-1123211
Federal ID #: 33-0451285
CAGE Code: 0YVL1
FOB: Destination
Ship Via: Fedex Ground/UPS / Your designated carrier
Terms: Net 30 (On Approved Credit)
$114,999.11
17055 Camino San Bernardo, San Diego,CA 92127 858-451-2383 nth.com Page 5 of 5 TOTAL DUE - Year 1 $ 41,282.00

Nth Confidential nth appendix - tcs - v4.1 - master 06 04 20 Dated: 06/01/20 Page 1 of 5 Nth GENERATION COMPUTING, INC.

STANDARD TERMS AND CONDITIONS OF SALE

THE TERMS AND CONDITIONS SET FORTH BELOW CONSTITUTE THE ENTIRE AGREEMENT BETWEEN NTH GENERATION COMPUTING, INC. (“Nth”or “Vendor”) AND CLIENT WITH RESPECT TO THE PURCHASE OF THIRD PARTY PRODUCTS OR SOFTWARE (“PRODUCTS”), THIRD-PARTY MAINTENANCE SERVICES (“MAINTENANCE”), AND/OR NTH INSTALLATION AND/OR PACKAGED AND/OR NTH CONSULTING SERVICES (“SERVICES”) IDENTIFIED IN THE ATTACHED Nth QUOTE UNLESS A SIGNED WRITTEN AGREEMENT FOR THE PURCHASE OF SUCH PRODUCTS, MAINTENANCE AND/OR SERVICES IS IN EFFECT BETWEEN CLIENT AND NTH. IN THE EVENT OF A

CONFLICT BETWEEN SUCH AN AGREEMENT AND THESE STANDARD TERMS AND CONDITIONS OF SALE, SUCH AGREEMENT SHALL CONTROL.

1. DEFINITIONS FOR Nth TERMS & CONDITIONS
“Change Order” means the document executed by the Parties identifying a modification to a SOW on a Project. “Client” or “Customer” means those persons or entities that have entered into this Agreement with Nth whereby Nth will provide onsite or remote technical services as described herein.
“Confidential Information” means any confidential or proprietary information of a Party, whether of a technical, business or other nature (including, but not necessarily limited to, trade secrets, knowhow and information relating to the technology, Clients, business plans, promotional and marketing activities, finances and other business affairs of such Party). “Effective Date” means the date on which the SOW is signed and dated by a duly authorized representative of both Parties. “Project” is the term used for general reference, to describe a SOW being performed by Vendor for the Client, either remotely or at the site of the Client.
“Service(s)” shall mean the providing of qualified, and as required, certified engineering and security consultant skills of Nth to conduct on-site or remote technical services for a Project.
“SOW” shall mean any Statement of Work outlining the details for each individual Service(s) with respect to a Project. “Term” means the period described in the paragraph “Term and Termination” of the SOW.

2. CUSTOMER ORDER. Client may accept the attached Nth offer to sell (“Quote”) by issuing a purchase order in response to such Quote or signing such Quote (each accepted Quote constitutes a Customer Order). Client shall be deemed to unconditionally accept these terms and conditions by issuing such purchase order or signing such Quote. If the Quote includes Services, the Statement of Work must also be signed. No terms and conditions specified or preprinted on any Client purchase order or other form of acceptance shall add to or modify these terms and conditions.

3. PRICES AND TAXES. All Quotes are valid for thirty (30) days unless otherwise specified. All invoice prices are those specified in the Quote accepted by Client. Prices do not include applicable taxes, impositions and other charges, including: sales, use, excise, value added and similar taxes or charges imposed by any governmental authority and import duties unless expressly identified and itemized. Prices do not include freight, handling or insurance unless expressly identified and itemized. Products, Maintenance or Services purchased for delivery outside of the United States may be subject to required and non-recoverable Value Added Tax or similar indirect sales related taxes (collectively, “VAT”), and Client hereby agrees to reimburse Nth for the total amount of such VAT incurred, which will be invoiced as an international logistics fee.

4. TRADE-INS. If a Customer Order includes a trade-in allowance, then Client shall comply with the return requirements of the manufacturer’s trade-in agreement. Any such trade-in goods must be received by the manufacturer on or before the date specified in the trade-in agreement or, if no such agreement exists, by the sooner of the date specified in a Quote or sixty (60) days from delivery of the replacement goods. If Client fails to return trade-in goods as required, the trade-in allowance shall be forfeited and Client will pay Nth for the trade in allowance amount.

5. PAYMENT AND INVOICING TERMS. Payment in full of all invoices is due thirty (30) days from date of invoice. Client agrees to pay the entire net amount of each invoice without offset or deduction. Payment terms are subject to Client maintaining a credit status acceptable to Nth. If Nth believes in good faith that Client’s ability to make payments may be impaired or if Client fails to pay any invoice when due, Nth may suspend delivery of any order or any remaining balance thereof until such payment is made or cancel any order or any remaining balance thereof, and Client shall remain liable to pay for any Products already shipped and services performed. Invoices for Products are issued upon shipment of Products from the manufacturer. Invoices for Services are invoiced prior to the scheduled start of any Service for Nth packaged services and third-party services, or at the time of equipment shipment if Services will be performed in connection with a Product order, or at milestones specified in the Quote for Nth Time and Materials type of services. Nthwill assess a late payment fee of one and one half percent (1.5%) of the outstanding balance per month for each month, or partial month, on any undisputed invoice that remains unpaid beyond its due date. Client will pay any and all collection costs and reasonable attorney fees incurred by Nth to effect settlement of any undisputed past due invoice. However, should collection efforts and/or litigation be necessary to collect on any outstanding accounts that cannot be settled, all attorney fees and costs of collection expended by the prevailing party, shall be borne by the losing party. Payment by Visa, MasterCard and American Express are accepted only on orders under $5,000. Invoices paid by credit card are subject to a 2.9% convenience fee surcharge. Products shipped to an Nth facility for Services will be invoiced upon shipment from the Nth facility. Upon written request by Client prior to acceptance of Quote, Nth will cooperate with Client’s third party leasing company to facilitate payment of the Customer Order by the leasing company. Notwithstanding the foregoing, Client remains primarily responsible and liable for complete and timely payment of all invoices issued hereunder. Any Products delivered to an Nth facility for Services will be shipped to Client no later than ten (10) days after completion of such Service and Client shall accept delivery of all such Products. If Client requests a delay in the delivery date for Products, and Products are ready for shipment, Nth reserves the right to invoice Client for such products on the date they are ready for shipment and Client agrees to pay such invoices within thirty (30) days.