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SECTION 7 – EQUIPMENT USE AND CARE
It is each employee’s responsibility to understand the machines needed to perform his/her duties. Good care of any machine that is used during the course of employment, as well as the conservative use of supplies, will benefit the employee, City, and citizenry. If an employee finds that a machine is not working properly or in any way appears unsafe, the employee is required to notify his/her supervisor immediately so that repairs or adjustments may be made. Under no circumstances should any employee start or operate a machine that an employee deems to be unsafe, nor should any employee adjust or modify the safeguards provided.
An employee is prohibited from attempting to use, and is not expected to use, any machine or equipment that he/she does not know how to operate, or for which the employee has not yet completed training on the proper use of the machine or equipment. Machines/equipment should only be used for their intended purpose and within their manufacturer’s specified tolerances.
When operating machines and equipment, each employee shall ensure the following procedures are adhered to:
1. Make sure machine guards are in place while machines are in operation.
2. Remove loose clothing, jewelry, and/or rings before operating machinery.
3. Wear steel toe shoes and prescription eye protection to start the job, if required.
Required personal protective equipment, except for prescription glasses, will be issued by supervisors to employees. The City shall provide a clean, safe, and healthy place to work and provide the best equipment possible. Each employee is expected to work safely, to observe all safety rules, and to keep the premises clean and neat.
Employees are reminded that carelessly endangering oneself or others may lead to disciplinary action up to and including termination.
SECTION 8 – SAFE USE OF PESTICIDES BY EMPLOYEES
All maintenance and field personnel required to apply, mix, or load pesticides shall utilize the personal protective and safety equipment specified on the pesticide product label or required by regulations. It is the intent of this policy to ensure the health and safety of the affected employee.
The following procedures shall be adhered to:
1. Application of pesticides is not to be completed unless the employee has received training in matters of pesticide safety. The City shall provide pesticide handler’s training to these employees on an annual basis.
2. When applying pesticides, employees shall have the following items on the application site, (either on the employee or in the assigned vehicle) including but not limited to:
a. A sample or actual pesticide product label applicable to the product(s) being
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applied.
b. Local hospital or clinic information including location and phone number.
c. A Pesticide Use Report to record amounts of product used on the site.
3. Mix, load, or apply pesticide(s) only after reading the product label and utilizing the specified personal protective equipment (PPE) given on the label.
4. The City will make available any PPE required to safely conduct the pesticide application.
5. Employees are required to turn in a Pesticide Use Report on the last working day of the month reporting all pesticide applications conducted during that month. If no pesticide were applied during the month, then use should be reported as zero.
Under the California Department of Pesticide Regulation pesticide worker regulations, the employer has the primary responsibility for safety in the workplace. However, these regulations also recognize that employees also have responsibility for utilizing personal protective and safety equipment specified by product labeling or required by regulation.
Employees failing to comply with the procedures and PPE guidelines outlined within this policy will be subject to disciplinary action up to and including termination.
SECTION 9 – SECURITY
Maintaining the security of City buildings, facilities, and vehicles is every employee's responsibility. Each employee shall develop habits that ensure security as a matter of course. At the time of hire, employees will be advised about the proper entrances and exits for employees, as well as unauthorized areas, if any.
Non-exempt City employees should not be in City work areas except for their regularly scheduled or overtime shifts or attendance at a City-authorized meeting. Exempt employees may be in their regular City work areas after hours and on weekends and/or holidays whenever the demands of their work require it, subject to any required approval by their Department Head. For insurance purposes, unescorted or unauthorized visitors in City facilities are prohibited. Certain employees are authorized to arm and disarm the building alarms. When designated, such employee(s) shall be given instruction on the alarms and codes.
The City may exercise its right to inspect all packages and parcels entering and leaving the premises.
Among the City’s expectations are that employees shall:
1. Always keep cash properly secured.
2. Know the location of all alarms and fire extinguishers and be familiar with the proper procedure for using them, as assigned and/or should the need arise.
3. Ensure that all entrances are properly locked and secured when leaving the City’s premises, as assigned and/or should the need arise.
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4. Note and promptly report suspicious circumstances or persons on the premises.
Failure to adhere to these security rules will result in disciplinary action, up to and including termination.
SECTION 10 – PARKING AREAS
Employees are encouraged to use the parking areas designated for employee parking. Employees are reminded to lock their vehicles, as the City will not accept responsibility for any loss, theft, or damage to an employee’s vehicle or any of its contents.
Courtesy and common sense in the parking lot will help eliminate accidents, personal injuries, and/or damage to an employee’s vehicle and to the vehicles of other employees. Employees are reminded to use extreme caution in parking areas by being observant of other employees and/or pedestrians in the parking areas, and by maintaining a safe driving speed at all times.
Any employee who causes damage to another vehicle or other property while parking or leaving shall immediately report the incident, along with the license numbers of both vehicles and any other pertinent information, to the supervisor.
SECTION 11 – REPORTING OF INJURY AND ACCIDENTS
11.1 Reporting of Injuries
City employees are covered under the Workers' Compensation Laws of the State of California. These laws are intended to provide employees with medical care and treatment for injuries sustained in the course of their work. Weekly benefits shall be provided to those employees who are unable to work due to job-related illness or injury.
All accidents, injuries, potential safety hazards, safety suggestions, and health and safety related issues must be reported immediately by an employee to the employee’s supervisor. Any employee who is injured or observes another employee being injured should contact outside emergency response agencies, if needed.
The following steps must be followed in order for injured employees to be covered in a timely and efficient manner. The establishment of these steps constitutes the written policy of the City, and failure on the part of an injured employee to follow these steps may be cause for disciplinary action. Moreover, pursuant to law, an injured employee who fails to properly notify his/her employer of a work- related injury may forfeit benefit entitlement.
1. Every work-related injury/illness, no matter how minor must be reported immediately by the employee to his/her supervisor. If unable to locate the supervisor, an employee shall report the injury/illness to the Department Head, or in their absence to the City Manager.
2. If the injury/illness is not an emergency, the supervisor will send the employee to the City’s industrial medical facility. If the injury/illness is an emergency, the employee or supervisor is expected to call 911 immediately or report to the nearest emergency facility.
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3. The department supervisor, manager or Risk Manager shall provide the injured employee with the following documents:
a. Employee’s Claim for Worker’s Compensation Benefits (DWC 1 Form) b. Adminsure Supervisor’s Report of Injury or Illness Form c. Adminsure Employer’s Report of Occupational Injury and Illness Form (Form 5020)
4. If the injury occurs after hours or on a weekend, the employee must report the incident immediately to his/her supervisor and the City Manager on the first business day following the injury. Employees injured after hours or on a weekend should attempt to contact their supervisor before, during, or after normal business hours.
5. The City Manager shall coordinate with the injured employee and employee’s supervisor for the processing of the required documents to the City’s Workers’ Compensation carrier.
11.2 Reporting of Accidents/Vehicle Collisions
Every work-related accident involving a City vehicle, City equipment, or City property, no matter how minor, must be reported immediately by the employee to his/her supervisor. If unable to locate the supervisor, an employee shall report to the Department Head, or in their absence to the City Manager.
Within two (2) days of occurrence of a work-related accident as indicated above, the supervisor shall complete the “Supervisor’s Vehicle Collision Report” and forward copies to the Department Head and City Manager.
The City Manager shall immediately forward a copy of the collision report to the City’s insurance carrier, the City Attorney, and the chairperson of the Safety Committee in order for the Committee to conduct an investigation.
SECTION 12 – EMERGENCIES
12.1 Emergency Response and Training
It is the duty of each City employee to fulfill the responsibilities of a disaster service worker if deemed necessary by the City Manager. In the event of a declared emergency situation (e.g. earthquake, flood, riot, war, etc.), employees will be directed to report to the City’s Emergency Operations Center (EOC), which is located in the City’s Community Center at 4501 Casa Loma Avenue. Employees will be contacted and given further instructions as to when to report to the EOC in the event of a declared emergency situation.
The State of California established a Standardized Emergency Management System (SEMS) to improve local emergency response efforts. The City will provide training in SEMS and all employees shall attend and complete the required courses. All permanent full and part-time employees will be issued a first responder first aid kit to be left in their car at all times. This is to be used in case of a City emergency. All supplies are owned by the City and shall be returned at time of resignation of termination of employment.
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The City recognizes that emergency preparedness and response is an important and monumental effort.
The City will continue with ongoing training in order to best prepare you for emergency response functions.
12.2 Emergency Operations Plan
The City has a written Emergency Operations Plan that presents the designated actions the City and its employees must take to ensure employee safety from fire and other emergencies. The Plan also provides the framework for responding to other emergencies and disasters within the City.
12.3 Fire Prevention/In Case of Fire
City employees are expected to know the location of the fire extinguisher(s) in their work areas and to make sure they are kept accessible at all times. Employees must notify their supervisor if an extinguisher is used or if the seal is broken. Extinguishers that are rated ABC can be used for paper, wood, or electrical fires. Employees are to ensure that all flammable liquids, such as alcohol, are stored in approved and appropriately labeled safety cans and are not exposed to any ignition source.
Any employee who becomes aware of a fire should:
1. If the fire is small and contained, locate the nearest fire extinguisher. This should only be attempted by employees who are knowledgeable in the correct use of fire extinguishers.
2. If the fire is out of control, leave the area immediately. No attempt should be made to fight the fire.
3. After reaching a safe location, dial 911 to report the fire and then immediately contact a supervisor.
4. When the emergency services crew(s) arrives, direct them to the fire. Do not re- enter the building until directed to do so by the emergency services crew.
12.4 Emergency Evacuation
If you are advised to evacuate the building, you should:
1. Stop all work immediately.
2. Shut off all electrical equipment and machines, if possible.
3. Walk to the nearest exit, including emergency exit doors.
4. Exit quickly, but do not run. Do not stop for personal belongings.
5. Contact outside emergency response agencies, if needed.
6. Proceed, in an orderly fashion, to a parking lot near the building. Be present and accounted for during roll call.
7. Be alert to any person that may need assistance in the evacuation process.
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Do not re-enter the building until instructed to do so.
In the event of a disaster, the City Manager serving as Incident Commander, or designee, is authorized to take such actions as may be necessary to facilitate recovery operations, including, but not limited to, deploying staff for damage assessment and emergency repair purposes. and procuring materials, labor, and services required for damage control and emergency repairs..
SECTION 13 – VEHICLE USAGE
13.1 City Vehicles and City-Owned Pool Vehicles
The City provides vehicles for certain field employees while performing the duties of their job. Additional vehicles are maintained for use as needed. Further, the City provides City-owned pool vehicles to be utilized by employees while conducting City business.
The City has established guidelines to ensure the safety of the employee, liability protection for the employee and the City, and the care and maintenance of City vehicles. Employees who drive City vehicles in the course of their work shall adhere to the following policies and procedures:
1. A specific vehicle may be assigned to an employee.
2. Employees shall have a thorough knowledge and understanding of all rules, procedures, and policies pertaining to driving and maintenance of City-owned vehicles.
3. Employees with assigned vehicles have the responsibility to see that the proper care and maintenance of the vehicle is performed on a regular basis and in a timely manner.
4. When using a “Pool” vehicle, an employee shall inform the appropriate staff member upon returning the vehicle if there appears to be need for maintenance while the car was being driven.
5. Employees are expected, as a condition of employment, to obtain, possess, and maintain all licenses required to operate vehicles and equipment pursuant toif required by their job descriptions.
6. Employees are expected to maintain personal automobile insurance coverage on their personal vehicles, and to obey all state and local traffic laws.
7. Employees are expected to report immediately when involved in an accident, no matter how minor, using a City-owned vehicle. If the accident involves a collision, a Vehicle Collision Report must be completed by the supervisor and submitted to the Department Head. The report must be forwarded to the City Manager within two (2) days.
8. Employees using City-owned vehicles shall be responsible for keeping sufficient fuel in the vehicle.
9. Any employee operating or riding in City vehicles must wear seat belts at all times, as required by law.
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The City Manager may, on a case-by-case basis, authorize in writing certain employees to drive a City vehicle to and from home. Such authorization may be granted on a limited basis or in special circumstances. Employees may use these vehicles for limited personal use during working hours, but must leave them parked at home in a secure location during non-working hours unless otherwise indicated in writing by the City Manager.
For employees that do not drive a City vehicle to and from work, the following rules apply:
1. City-owned vehicles shall be parked at the appropriate City facility overnight and on the weekends when not in use for conducting City business.
2. An employee shall obtain his/her assigned vehicles prior to reporting to work at their assigned work area if the vehicle is parked in a different location.
3. An employee may use the City-owned vehicles while on coffee breaks or lunch break within the City limits or within a reasonable distance from the City (i.e. nearby areas of adjoining cities).
4. An employee shall return the City-owned vehicles after the completion of his/her workday.
5. The City-owned vehicles may be used for traveling to business meetings approved by the Department Head or other approved assignments outside of the City limits.
6. Under no circumstances is the vehicle to be used for personal business.
7. Time spent by non-exempt employees in driving a City or personal vehicle on City business during normal working hours is considered hours worked for pay purposes.
13.2 Rentals, and Private Vehicles
Employees traveling out of town on City business may be authorized to use rental cars, subject to City Manager approval. Optional insurance on rental vehicles should not be obtained.
Employees who need transportation in the course of their normal work may be assigned a City vehicle for their use or may be provided with a monthly car allowance as further outlined in the applicable Memorandum of Understanding or Resolution with the approval of the City Manager. All other employees needing transportation for City business may use a vehicle assigned to their Department or drawn from the motor pool.
As a last alternative, when no City vehicles are available, employees may use their own vehicles for business purposes, provided evidence of insurance has been received, if requested, and approved by the City and with the prior approval of the City Manager. If this is the case, the employee will receive mileage reimbursement.
Employees who regularly use their own vehicles for City business should determine whether notification to their insurance company of such use is required. The City is not liable for any damage to an employee’s privately-owned vehicle, unless caused by the City’s negligence (employee’s negligence excepted). It is the responsibility of the employee operating the vehicle to notify his/her immediate
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supervisor, the Department of Motor Vehicles (DMV), and the employee’s insurance company in case of any accident.
13.3 Driver’s License
Employees who drive City vehicles must possess a valid driver’s license, provide proof of valid insurance, and be approved to operate such vehicles. Such employees shall participate in the California Department of Motor Vehicle “Pull Notice” program. Employees holding jobs designated as requiring driving for business as a condition of employment must be able to meet the driver approval standards of this policy at all times. The driving requirements are specified in each job description. In addition, such employees must inform their supervisor(s) of any changes that may affect their ability to meet the standards of this policy. The City obtains, on a regular basis, motor vehicle records of all employees.
Employees who notify their supervisor of a suspension or revocation of their driving privileges shall immediately cease driving City-owned vehicles or their own vehicles in the performance of their duties as a City employee. Such employees may be temporarily assigned duties that do not require the operation of a vehicle with the approval of the Department Head and City Manager, providing:
1. The employee has passed the probationary period.
2. The temporary assignment does not affect the overall operation of the Department.
3. The temporary assignment does not place undue hardship or additional duties on other employees.
4. The duration of the temporary assignment does not exceed six (6) months.
The effected affected employee shall be notified of the action to be taken against him or herthem and the right of appeal related to disciplinary matters, as provided in this Manual.
13.4 Responsibility for Vehicle and Tickets
Employees who drive a vehicle on City business must exercise due diligence to drive safely and maintain the security of the vehicle and its contents. Employees are responsible for any driving infractions or fines as a result of their driving.
13.5 Reimbursement for Expenses
Employees driving on City business may claim reimbursement for parking fees and tolls actually incurred. Employees who use their personal vehicle for approved business purposes shall receive a mileage allowance equal to the internal revenue service standard mileage rate. This allowance is to compensate for the cost of gasoline, maintenance, and usage. Reimbursements may not be approved if the employee has not complied with the insurance requirements or if a City vehicle was available and the employee failed to use it.
13.6 Proof of Insurance
All new employees required to drive City-owned vehicles shall be insurable by the City’s insurance carrier as a condition of employment.
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Permanent full- and part-time competitive service employees who become uninsurable may be terminated, or may be temporarily assigned duties which do not require the operation of a vehicle, with approval of the Department Head and City Manager, providing:
1. The employee has passed the probationary period.
2. The temporary assignment does not affect the overall operation of the Department.
3. The temporary assignment does not place undue hardship or additional duties on other employees.
4. The duration of the temporary assignment does not exceed six (6) months.
Employees who drive their own personal vehicle for approved business purposes may, on an annual basis, be required to provide the City Manager with a certificate verifying that they have insurance coverage. Before any employee can obtain reimbursement, the employee must have the prior approval from his/her supervisor and may be required to have a current insurance certificate on file.
13.7 Safety While Driving
Employees are not permitted, under any circumstances, to operate a City vehicle, or a personal vehicle for City business, when any physical or mental impairment causes the employee to be unable to drive safely. This prohibition includes, but is not limited to, circumstances in which the employee is temporarily unable to operate a vehicle safely or legally because of illness, medication, or intoxication.
13.8 Use of Cell Phones While Operating a Motor Vehicle In the interest of the safety of our employees and other drivers, employees are only permitted to utilize cellular telephones while operating a motor vehicle for City business purposes when that use is in compliance with applicable California Law. However, a driver, regardless of age, may use a cellular telephone for emergency purposes, including, but not limited to, an emergency call to a law enforcement agency, health care provider, fire department or other emergency services agency or entity.
Any violation of this policy is a violation of City rules and will be subject to disciplinary action.
13.9 Text Messaging, Emailing, and Accessing the Internet As required by applicable California law, the use of text messaging, emailing, and accessing the internet while driving a motor vehicle to include writing, sending, or reading a text-based communication such as text-messaging, instant messaging, and email, is strictly prohibited.
Any violation of this policy is a violation of City rules and will be subject to disciplinary action.
13.10 Accidents and Theft
Employees must report any accident, theft, or damage involving a City vehicle, or a personal vehicle used for City business, to the City Manager regardless of the extent of damage or lack of injuries. Employees
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are expected to cooperate fully with authorities in the event of an accident. However, they should not make any statements other than in reply to questions of investigating officers.
Employees who drive City and personal vehicles on City business are expected to maintain a good driving record. If an employee whose job requires driving as a condition of employment has a at- fault accident in a City vehicle, or in a personal vehicle while conducting City business, the employee is subject to disciplinary action. If an employee operates any City vehicle while physically or mentally impaired, the employee may be subject to discipline. This prohibition includes, but is not limited to, instances where an employee is temporarily unable to operate a vehicle safely or legally due to illness, medication, or intoxication.
13.11 No Smoking Policy
Pursuant to applicable California law, employees shall not smoke in any City vehicle. A violation of this “No Smoking” policy shall result in disciplinary action.
SECTION 14 – ANTI-VIOLENCE POLICY
The City of Yorba Linda takes a proactive approach to violence and will tolerate neither violent behavior nor any behavior that is known to have a high correlation to violent behavior, such as bullying and threats of violence, in the workplace. The City encourages employees to report all incidents of violence in the workplace. Incidents of threats, harassment, and other aggressive behavior should be immediately reported to a City supervisor.
The City recognizes that individuals will experience difficulties related to their work and their relationships with co-workers, supervisors, managers, and/or members of the public. The City offers an Employee Assistance Program for all employees to receive support in handling any difficulties that may arise. The City also provides a complaint process if the difficulties are due to issues of harassment, discrimination, or other unfair treatment. Any acts that breach the policy will be investigated and appropriate action will be taken including discipline, up to and including termination.
14.1 Definitions
Workplace violence includes, but is not limited to, acts of violence against the physical, psychological, or economic interests of an individual. It also includes threats of such violence- implied or direct, verbal or non-verbal against individuals. Examples of workplace violence include, but are not limited to, the following:
1. Hitting, pushing, shoving, kicking, assaulting, or harming the physical body of an individual or threatening such behavior.
2. Unlawfully touching an individual.
3. Making menacing, threatening, or harassing gestures or statements toward an individual.
Such statements may include inappropriate joking or ridiculing that nevertheless constitutes a threat.
4. Making menacing, harassing, or threatening phone calls to an individual.
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5. Stalking or conducting an unlawful or unauthorized surveillance of an individual.
6. Attempting to intimidate an individual through the use of body language, threatening statements, innuendo, staring, or other direct or indirect means of communication.
7. Using firearms in an inappropriate or unauthorized manner.
8. Using tools, equipment, or other device against an individual in an inappropriate or unauthorized manner.
9. Harming, attempting to harm, or threatening to harm the property of an individual.
10. Harming, attempting to harm, or threatening to harm the property of the City. This includes, but is not limited to, arson, sabotage, and vandalism.
11. Behaving in a manner that poses a credible threat to the bodily safety, physical or psychological well-being, or economic interest of an individual.
12. Acting or behaving, as described above, against the family or friends of an employee.
13. Making a statement to a third-party that evidences a credible or meaningful possibility that the maker of the statement will commit workplace violence, including making threats of workplace violence.
14. A threat of violence need not be direct but may be implied. A threat of violence may be in written or oral form. A threat of violence may also be non-verbal (communicated by body language, gestures, or other means).
15. Workplace violence may be evidenced from a pattern of conduct composed of a series of acts over a period of time, notwithstanding that some or all of the acts individually may not appear to constitute workplace violence.
16. Workplace violence need not be directed toward an identifiable individual. It may be directed toward an unidentified individual, a group of employees, or employees of a legally protected class (e.g., race, sex, religion, age, disability).
14.2 General Policy
It is the policy of the City of Yorba Linda to provide a safe workplace for its employees. All forms of workplace violence are prohibited.
This policy applies to all persons involved in the City's operation, including but not limited to, the following: employees, contractors, temporary workers, volunteers, anyone on City property, subcontractors, vendors, any individual acting as a representative of the City of Yorba Linda while off City property, and/or any individual off City property whose actions involve City's business or interests.
Places where workplace violence can occur include, but are not limited to, the following:
1. On City property, regardless of the relationship between the City and the persons involved in the incident of workplace violence.
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2. Off City property, if the assailant is a City employee, worker, representative, agent, contractor, subcontractor, or vendor, and the incident involves or is connected to any City business or interest. Non-employees are encouraged to report known incidents of workplace violence or potential workplace violence, including any threats or acts of violence.
City employees, workers, representatives, agents, contractors, subcontractors, and/or vendors must report any known incidents of workplace violence or potential workplace violence pursuant to the procedures set forth herein and any other policies or procedures adopted by the City.
In order to promote compliance with this policy and maximize the City's efforts to provide a safe and secure workplace that is free from violence, the City will establish security measures and practices as needed. It will also provide related training programs as appropriate.
The City’s management team will periodically review the implementation of this policy and offer advice to City supervisors to offset and prevent incidents of workplace violence.
Compliance with the Violence in the Workplace Policy is a condition of employment and will be evaluated, together with other aspects of an employee's performance.
In order to avert future acts of workplace violence, managers are expected to implement the following practices in sections 14.3 through 14.7 below.
14.3 Reference Checks
Prior to the selection of a job applicant for a position, a reference check should be completed. Basic employment should be verified. This includes, but is not limited to, prior position held, duties of the position, dates of employment and reason for leaving. The information received should be documented and factual with no subjective comments. The City Manager will offer assistance in the completion of reference checks.
14.4 Employee Privacy
Supervisors are encouraged to refer all requests for information concerning current employees to the City Manager or Human Resources Manager. Information concerning an employee's workplace location shall not be given to anyone who cannot demonstrate a business necessity for this information.
14.5 Workplace Security
Managers are encouraged to solicit assistance from the City’s Safety Officer and/or public safety officials for an inspection of the workplace facilities. This inspection would include recommendations to managers on securing the workplace against potential acts of workplace violence.
14.6 Workplace Violence Observations
Supervisors and others should rely on their own judgment, personal observations, and corroborating information when assessing the likelihood that an employee or other person will commit workplace
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violence. Behavior of particular significance includes antisocial behavior (e.g., recurring hostility or excessive aggression), erratic behavior, irrational behavior, behavior evidencing the use of drugs or alcohol (e.g., incoherent or impaired speech, dilated pupils, lack of coordination when walking or performing other physical tasks, and/or alcohol on the breath), and out of the ordinary work mistakes or behavior. Acts that may individually appear harmless may, in conjunction with other behavior, indicate a possibility of (or potential for) workplace violence.
Supervisors and others should consult with their supervisor, Department Head, the Safety Officer, and other appropriate personnel regarding behavior that may not constitute workplace violence but that may nevertheless indicate a significant increase in the likelihood of workplace violence.
It is important to be careful when drawing assumptions or relying on any of the above behaviors as indicators of violence. Many people experience stress, loss, or illness at some point. All but a very few people handle these disruptions and conditions without resorting to violence. Intervention should focus on supporting the employee through these disruptions and managers should be trained to deal with these difficulties.
Whenever a situation may arise in the workplace, it is important that an assessment occur to determine the degree of risk. All threats must be treated in a serious manner. Supervisors and employees should identify the potential perpetrator and report incidents of violence immediately. The situation should be managed in a way that protects all employees.
14.7 Procedure
The following guidelines are provided. All situations may not require the same actions, and good judgement should be utilized, as well as coordination with management, in taking all appropriate steps.
1. Recognize what is occurring.
2. Remain calm and proceed in a logical manner.
3. Assess the situation in terms of degree of threat, injury, or damage.
4. Avoid making counter-threats or agitating the person committing the workplace violence.
5. Take appropriate and reasonable steps to reach a secure area and assist others, if necessary and possible, to reach a secure area.
6. Call 911 if:
a. The assailant is still violent or threatening violence. b. The assailant has not been detained or is not in custody. c. Someone is injured.
7. The 911 dispatcher's screen will display the billing address. Answer the dispatcher's questions in a calm and accurate manner.
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8. Provide warning, if necessary and possible, to any employees or persons.
9. If in a secure area, wait for security and/or medical assistance.
10. When it is safe, immediately report the potential or actual workplace violence.
11. Report the incident to the employee's immediate supervisor, other appropriate manager, or the Department Head. The reporting should not be delayed because of any unavailability of a supervisor, manager, or Department Head.
12. The immediate supervisor, other appropriate manager, or the Department Head must immediately report the potential or actual workplace violence to the City Manager or Human Resources Manager, and the Safety Officer.
13. The Department Head should ensure that the situation is under control, including ensuring that the assailant is in custody or removed from the work site, if necessary, that employees are safe, that any required warnings are given to other employees or persons, and that any appropriate federal, state, and/or local agencies are contacted about the incident as required by law.
14. If an employee or a work group has been affected by workplace violence, the City Manager should arrange for Employee Assistance Services.
15. If necessary, the City Manager should arrange for the drug and alcohol testing of the employee.
16. If necessary, the City Manager should arrange for the transportation of the employee to his or her home. If it appears that the employee's judgment is impaired, the employee should be prohibited from driving him or herself home. In such an event, the City Manager should contact a family member or provide alternative arrangements.
17. Return to the work site by an employee alleged to have perpetrated any act (or threat) of workplace violence shall only be authorized by the City Manager.
18. An investigation of the potential for actual workplace violence or of any credible allegations of potential or actual workplace violence will be conducted.
19. During the investigation, subsequent proceedings, and thereafter, all information regarding the incident must be kept confidential to the extent required by law and as reasonably necessary.
20. Employees found to have committed workplace violence will be disciplined up to and including termination.
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SECTION 1 – RESIGNATION
Any employee wishing to leave City employment shall notify his/her supervisor of his/her intended resignation in writing at least two (2) weeks prior to the resignation date. Any employee who submits their resignation shall be expected to work up to and including the day indicated as their resignation date. The two (2) weeks’ notice shall not include the use of accumulated leave, unless such time off during the final two (2) weeks is approved by the supervisor. Therefore, an employee’s resignation date, unless otherwise approved by the City Manager shall be the same day as their last working day with the City. The employee’s written notice of resignation shall be forwarded by the supervisor to the City Manager. Failure to give notice as required by this rule may be cause for denying future employment by the City.
Prior to the employee’s last day of employment, he/she will be required to complete various forms (See Section 2, Exit Interview below), and a timesheet to ensure that the final pay check is issued accurately.
The final paycheck will be mailed on the City’s next regularly scheduled payday. On the last day of employment, the employee will be expected to return all City property, including keys to City facilities or work areas, uniforms, equipment, electronic equipment, the City Employee Identification Card, and any other items issued to the employee.
SECTION 2 – EXIT INTERVIEW
All permanent full and part-time competitive service employees who terminate from City employment shall be encouraged to complete a Personnel Exit Questionnaire. All completed copies of the Personnel Exit Questionnaire shall be forwarded to the City Manager.
These forms are not an evaluation of the employee, but rather are intended to serve as a means to gather important feedback and statistical information in evaluating the reasons for employee departures. This information is used as a source of obtaining information for potential policy changes and improvements, and to respond to Unemployment Insurance Claims in a fair manner.
SECTION 3 – LAYOFF/REDUCTION IN FORCE/RECALL
3.1 General Policy
The City Manager shall maintain authority to approve the layoff of permanent full and part-time employees in the competitive service, and probationary workers at any time, based upon:
1. Lack of, or shortage of, work;
2. Material change in duties;
3. Change in organization;
4. Budgetary reasons, including shortage of funds.
3.2 Alternatives to Layoff
It may be appropriate from time to time for the City to reduce staffing. Depending on the circumstances that give rise to such a situation, the City may respond in several ways, including offering a voluntary reduction of hours or days of work, implementing a mandatory reduction of employees’ hours or days of work, or implementing layoffs.
CHAPTER 11 – SEPARATION FROM EMPLOYMENT
Personnel Policies and Procedures Manual | 146
Before a layoff is implemented, the City will evaluate alternatives by which it may attempt to avoid layoffs.
The alternatives will include methods that are designed to achieve a reduction in personnel costs in a manner that will enable the City to avoid or limit layoffs while still meeting its needs. The City retains full authority to determine what measures are most appropriate under the circumstances.
3.3 Offer of Reassignment
At the sole discretion of the City Manager, an employee who is to be laid off may be appointed to an existing vacancy in a lower or equal classification for which the employee is qualified, without exception. The Department Head, in consultation with the City Manager, will effect the appointment in lieu of layoff.
At the sole discretion of the City Manager, a demotion or transfer to another department or classification may be made to prevent a layoff, provided that the employee is qualified by education and/or experience and is capable of performing the duties of the classification and such an offer is possible. The Department Head, in consultation with the City Manager, will effect the reassignment in lieu of layoff.
3.4 Advance Notice
At least thirty (30) calendar days written notice shall be given to any employee who is laid off. If less than thirty (30) calendar days’ notice is provided, the employee will be paid for the difference between the date of layoff and thirty (30) calendar days.
3.5 Reduction in Force/Bumping Rights/Appeal Rights
When it becomes necessary to reduce the workforce at the City, the City Manager shall designate the impacted department(s), divisions(s), work unit(s), and/or classification(s) in order to effect a reduction in the work force.
Temporary, part-time, seasonal, or probationary employees in the same job classification as ones proposed to be reduced with the City shall be laid off first.
Probationary promotional employees who are laid off shall, if applicable, be returned to their former classification. Employees who accept lower positions or transfers in lieu of layoff shall be placed at the salary range of the new position at the closest step to the employee’s current compensation.
A permanent full- or part-time competitive service employee laid off from a particular classification may “bump” into a classification within the same Department for which he or she meets the qualification requirements.
After an employee is informed of an impending layoff or “bump down”, he or she must inform the Department Head within five (5) working days of his or her intent to take the option of the layoff or the “bump down.”
The process will be repeated at the next classification level where an employee bumps in and creates a surplus in that classification. Please refer to Chapter 5, Section 5 of this manual concerning elimination of positions for the appeal rights of permanent employees in the event of a layoff from all employment with the City.
Personnel Policies and Procedures Manual | 147
3.6 Order of Layoff
The order of layoff of permanent employees within the same job classification shall be made in accordance with each employee’s seniority as defined in Section 3.7 below.
3.7 Seniority Defined
For the purpose of layoff, seniority will be measured from an employee’s most recent date of hire as a permanent full- or part-time competitive service employee. However, any period of unpaid leave of absence in excess of thirty (30) calendar days shall be deducted from the employee’s total service time, except where the deduction of such leave is prohibited by state and/or Federal law.
A full-time employee shall be credited with one (1) year of seniority for each year of service provided there are no service reductions such as unpaid leave of absences. A permanent part-time employee shall be credited with years of seniority on a pro-rata basis, which shall be measured by accumulated hours worked.
3.8 Recall List
The name of every permanent full or part-time competitive service employee who is laid off, transferred, or demoted due to a reduction in force shall be placed on an appropriate recall list according to the date and the order separated and shall be eligible for re-employment. Such re- employment shall be based on the following sequence: the last employee laid off shall be the first employee on the list with other employees being eligible in sequential order thereafter. The City shall fill permanent vacancies from the Recall list, prior to using any other available employment eligibility list to fill permanent vacancies in the subject classification.
Individual names may be removed from the Recall List by the City Manager for any of the following reasons:
1. The expiration of two (2) years from the date of placement on the List.
2. Re-employment with the City in a full-time position in a Department other than that from which the employee was laid off.
3. Failure to respond within fourteen (14) calendar days of mailing of a certified letter regarding availability for employment.
4. Failure to report to work within fourteen (14) calendar days of mailing of a certified letter containing a notice of reinstatement to a position absent mitigating circumstances.
5. A request in writing from the employee to the City Manager requesting to be removed from the List.
The City Manager in his/her sole discretion may extend the active period of re-employment lists or an individual employee’s eligibility on such lists for six (6) month periods as he/she determines to be in the best interest of the City.
3.9 Status on Re-employment
Personnel Policies and Procedures Manual | 148
A permanent employee who has been laid off or terminated in lieu of reassignment and is re- employed in a permanent position within two (2) years from the date of his/her layoff or termination shall be entitled to:
1. Restoration of seniority accrued prior to layoff.
2. Credit for all service prior to layoff for the purpose of determining the rate of accrual of vacation leave.
3. Placement in the salary range as if the employee had been on a leave of absence without pay if he/she is reinstated to the same job classification in the same Department from which he/she was laid off or terminated.
3.10 Benefits for Laid Off Employees
The following benefits shall be offered to employees subject to a layoff:
1. Employee Assistance Program (EAP) services for the employee and employee’s family.
2. COBRA medical, dental, and vision benefits to be paid by the employee.
3.11 Exit Process
Prior to the employee’s last day of employment as a result of lay-off, he/she will be required to complete various forms and a timesheet to ensure that the final pay check is issued accurately. The final paycheck will be mailed on the City’s next regularly scheduled payday. On the last day of employment, the employee will be expected to return all City property, including keys to City facilities or work areas, uniforms, equipment, electronic equipment, the City Employee Identification Card, and any other items issued to the employee.
SECTION 4 – ABANDONMENT OF EMPLOYMENT
An employee's unauthorized absence without notice for more than five (5) consecutive working days will constitute an automatic resignation by the employee as of the last date on which the employee worked, and the employee may only be reinstated upon making an explanation which is satisfactory to the City Manager and upon the City Manager’s finding that the employee is ready, able, and willing to resume his or her position or that consent for a leave of absence has been given.
SECTION 5 – RETIREMENT OR END OF SERVICE RECOGNITION
The City has established an end of service recognition program in order to recognize employee contributions to the City of Yorba Linda upon retirement or other end of service. All employees who meet the conditions of retirement or ending service with the City as defined within this policy are eligible to receive the awards outlined within each category.
Recognition efforts shall be coordinated in a timely manner by the employee’s Department Head upon timely written notification from the employee of his/her pending retirement or separation from service, including the date of separation. The City Manager upon notification from the Department Head shall determine the award level based on the years of service and notify the employee and his/her Department
Personnel Policies and Procedures Manual | 149
Head of the determination.
5.1 Definition of Retirement or Ending Service Eligibility The City shall recognize any permanent full- or part time employee with at least five (5) years of continuous employment with the City, who permanently resigns or retires (including disability retirement) from the City. The number of years of service for purposes of end of service recognition shall be calculated based on the total number of years worked, not the total number of hours worked (i.e. a permanent parttime employee who worked in a three-quarter time capacity for 20 years shall be recognized as a 20- year employee).
5.2 City’s Maximum Contribution
Eligible employees, as defined above, shall be placed in the following categories of years of service in order to determine the City’s standard contribution for the retirement or end of service gift defined as follows. The City Manager may at his/her discretion award a higher level of recognition to a departing employee, or additional recognition such as a City street sign and/or a small gift.
Years of Service City’s Standard Contribution
5-9 Years Plaque
10-20 Years Plaque & Proclamation
20+ Years of Service Plaque, Proclamation, & TwoHundred-Fifty Dollars ($250.00) SECTION 6 – TERMINATION OF AT-WILL MANAGEMENT EMPLOYEES
6.1 General Policy
Persons occupying Management positions serve at the will and pleasure of the City Manager and may be discharged from City employment by the City Manager without proof of cause or other justification and without right of appeal or hearing. It is the policy of the City of Yorba Linda that severance pay shall be granted to terminated at-will employees in accordance with the applicable Management Resolution and/or any Employment Agreement between the City and the employee.
Personnel Policies and Procedures Manual | 150
A-1 Acknowledgement of Receipt of Personnel Policies and Procedures Manual (Page 6) A-2 Authorization for Release of Medical Information
A-3 Drug Screen Analysis Form (Concentra)
A-4 Bi-lingual Program Application
A-5 Bi-lingual Compensation Agreement
A-6 Employee Fitness Program Contract
A-7 Employee Fitness Renewal Form
A-8 Employee Recognition Program Nomination Form
A-9 Tuition Reimbursement Application
A-13 Payroll Deduction Authorization Form
A-10 Performance Evaluation Form
A-11 Personnel/Exit Questionnaire
A-12 Employer’s Report of Occupational Illness or Injury (Adminsure) A-13 Request to Engage in Outside Employment Form
A-14 Supervisor’s Report of Industrial Injury Form
A-15 Report of Vehicle AccidentA-19 Telecommuting Supplemental Policy A-16 Vehicle Preventive Maintenance Checklist
A-17 Workers’ Compensation DWC-1 Form
A-18 Cell Phone Stipend Authorization
APPENDIX A - FORMS
APPENDIX A - FORMS
APPENDIX A - FORMS
APPENDIX A - FORMS
ADMINISTRATION DEPARTMENT
DATE: DECEMBER 3, 2024
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: DAVID ALBAUGH, ADMINISTRATIVE SERVICES DIRECTOR
SUBJECT: 2025 WAGE ADJUSTMENTS FOR CERTAIN PART-TIME POSITIONS AND
STAFFING LEVEL CHANGES
RECOMMENDATION
It is recommended that the City Council: (1) Adopt Resolution No. 2024-5923 relating to the rate of compensation of certain part-time employees; and, (2) Approve the proposed change to the City’s staffing levels.
DISCUSSION
Wage Adjustments
The wages for non-represented part-time positions were last adjusted on December 5, 2023, by Resolution No. 2023-5868. Resolution 2024-5923 is being submitted for your consideration to update and adjust the hourly wage rates for certain part-time positions.
The proposed changes to the wage tables for these part-time positions are primarily driven by Senate Bill 3 (SB 3) passed by the California Legislature and signed into law in 2016. SB 3 modified California Labor Code section 1182.12 and is reflected in the California Department of Industrial Relations Minimum Wage Order (MW-2019).
SB 3 gradually increased the state minimum wage to $15.00 per hour for all employees, effective January 1, 2022. However, California Labor Code section 1182.12 requires the state to determine annually if the minimum wage rate should be adjusted for inflation. The Department of Finance annually announces its determination if an inflationary increase was triggered under SB 3. Effective January 1, 2025, the minimum wage in California will be increased to $16.50 per hour for all employees.
The purpose of this resolution is to advance the City’s lowest wage structures beyond the $16.50 per hour threshold in observance of the SB 3 statutory requirements and to adjust subsequent wage steps above $16.50 per hour to negate the wage compression that occurs when those steps are at or below $16.50 per hour. Starting wages beyond the minimum
2025 WAGE ADJUSTMENTS FOR CERTAIN PART-TIME POSITIONS
P a g e | 2
wage are also adjusted for lead, senior, and quasi-professional classifications to maintain their wage differential above the minimum wage, and for those who did not receive an adjustment on July 1. These proposed changes ensure future compliance with state law and allow the City of Yorba Linda to continue to attract and retain qualified, high-performing employees.
Staffing Level Changes
Additionally, the City is proposing the addition of one part-time (0.5) Accounting Technician position in the Finance Department to provide critical assistance to the Accounting and Cashiering divisions due to current staff availability and workload redistribution, and to ensure continuity of service and maintain operational efficiency.
FISCAL IMPACT
Due to current part-time staffing levels in several City programs and the partial fiscal year implementation, the estimated fiscal impact for the wage increases is approximately $35,000 for the remainder of the fiscal year and can be absorbed into the current year’s budget. Due to the temporary need for the part-time Accounting Technician, the cost will be minimal and can also be absorbed into the current year’s budget. If appropriation adjustments are necessary in the future, the changes will be incorporated into the pending mid-year and twoyear budget cycle adjustments.
ATTACHMENTS
1. Resolution No. 2023-5868
2. Resolution No. 2024-5923
3. Exhibit A Proposed 2025 Salary Schedule
4. FY 2024-25 Authorized Positions List
RESOLUTION NO. 2023-5868
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
YORBA LINDA RELATING TO COMPLIANCE WITH THE
CALIFORNIA MINIMUM WAGE INCREASES FOR
CERTAIN NON-REPRESENTED PART-TIME EMPLOYEES
WHEREAS, the governor of California signed Senate Bill 3 which increases California’s minimum wage each year so that it will reach $15 per hour by 2022 and subsequently is subject to adjustment due to inflation; and WHEREAS, whereas the City has already accounted for prior increases in previously adopted employment resolutions, and
WHEREAS, the City desires to amend resolution 2018-5599 to account for future wage increases because of Senate Bill 3.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Yorba Linda does hereby amend Resolution No. 2018-5599 and adopt the salary ranges listed below effective January 1, 2024.
PART-TIME STEP A STEP B STEP C STEP D STEP E
Intern 20.00 21.00 22.05 23.15 24.31
Library Page 17.00 17.85 18.74 --- ---
Maintenance Worker Trainee 16.00 --- --- --- ---
Office Aide 16.00 16.80 17.64 --- ---
Office Clerk 16.00 --- --- --- ---
Recreation Aide 16.00 --- --- --- ---
Recreation Leader 17.00 17.85 18.74 19.68 20.66
Senior Recreation Leader 18.00 18.90 19.85 20.84 21.88
PASSED, APPROVED AND ADOPTED by the City Council of the City of Yorba Linda, on the 5th day of December, 2023.
MAYOR
CITY OF YORBA LINDA
ATTEST:
MARCIA BROWN, CITY CLERK
CITY OF YORBA LINDA
RESOLUTION NO. 2023-5868
PAGE NO. 2
APPROVED AS TO FORM:
RUTAN & TUCKER, LLP
CITY ATTORNEY
COUNTY OF ORANGE )
ss
STATE OF CALIFORNIA )
I, MARCIA BROWN, City Clerk of the City of Yorba Linda, California, DO HEREBY CERTIFY that the foregoing Resolution was adopted at a regular meeting of the City Council of the City of Yorba Linda held on the 5th day of December, 2023, and was carried by the following roll call vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
MARCIA BROWN, CITY CLERK
CITY OF YORBA LINDA
RESOLUTION NO. 2024-5923
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
YORBA LINDA RELATING TO COMPLIANCE WITH THE
CALIFORNIA MINIMUM WAGE INCREASES FOR
CERTAIN NON-REPRESENTED PART-TIME EMPLOYEES
WHEREAS, the governor of California signed Senate Bill 3 which increases California’s minimum wage each year so that it will reach $15 per hour by 2022 and subsequently is subject to adjustment due to inflation; and WHEREAS, whereas the City has already accounted for prior increases in previously adopted employment resolutions, and
WHEREAS, the City desires to amend resolution 2018-5599 to account for future wage increases because of Senate Bill 3.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Yorba Linda does hereby amend Resolution No. 2018-5599 and adopt the salary ranges listed below effective January 1, 2025.
Emergency Management Coordinator 47.96 50.36 52.88 55.52 58.30 Intern 21.20 22.26 23.37 24.54 25.77
Maintenance Worker Trainee 16.96 --- --- --- ---
Office Aide 16.96 17.81 18.70 --- ---
Office Clerk 16.96 --- --- --- ---
Recreation Aide 16.96 --- --- --- ---
Recreation Leader 18.02 18.92 19.87 20.86 21.90
Senior Recreation Leader 19.08 20.03 21.04 22.09 23.19
PASSED, APPROVED AND ADOPTED by the City Council of the City of Yorba Linda, on the 3rd day of December, 2024.
MAYOR
CITY OF YORBA LINDA
ATTEST:
MARCIA BROWN, CITY CLERK
CITY OF YORBA LINDA
APPROVED AS TO FORM:
RUTAN & TUCKER, LLP
RESOLUTION NO. 2024-5923
PAGE NO. 2
CITY ATTORNEY
COUNTY OF ORANGE )
ss
STATE OF CALIFORNIA )
I, MARCIA BROWN, City Clerk of the City of Yorba Linda, California, DO HEREBY CERTIFY that the foregoing Resolution was adopted at a regular meeting of the City Council of the City of Yorba Linda held on the 3rd day of December, 2024, and was carried by the following roll call vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
MARCIA BROWN, CITY CLERK
CITY OF YORBA LINDA
EXHIBIT A
MANAGEMENT STEP A STEP B STEP C STEP D STEP E
Administrative Services Director 13,793 14,483 15,207 15,968 16,766 Assistant City Manager 16,671 17,504 18,379 19,298 20,263 City Manager 1 25,547 --- --- --- ---
Community Development Director 14,964 15,712 16,498 17,323 18,189 Finance Director 15,116 15,872 16,666 17,499 18,374
Library Director 13,793 14,483 15,207 15,968 16,766
Parks and Recreation Director 14,328 15,045 15,797 16,587 17,416 Public Works Director/City Engineer 15,788 16,578 17,407 18,277 19,191 1 Contract salary effective July 1, 2024
CITY OF YORBA LINDA
2024/25 SALARY SCHEDULE
EFFECTIVE: JANUARY 1, 2025
EXHIBIT A
MID-MANAGEMENT STEP A STEP B STEP C STEP D STEP E
Adult Services Manager 7,971 8,369 8,787 9,227 9,688
Assessment District Manager 9,369 9,837 10,329 10,846 11,388 Assistant City Engineer 12,864 13,507 14,182 14,891 15,636 Assistant Library Director 10,165 10,673 11,207 11,767 12,356 Assistant to the City Manager 10,201 10,712 11,247 11,809 12,400 Borrower Services Manager* 7,971 8,369 8,787 9,227 9,688 Building Official 12,115 12,721 13,357 14,025 14,726
Children Services Manager 7,971 8,369 8,787 9,227 9,688 City Clerk 11,253 11,816 12,406 13,027 13,678
Communications Coordinator 6,160 6,468 6,792 7,131 7,488 Deputy Public Works Director/Assistant City Engineer 13,507 14,182 14,891 15,636 16,417 Executive Assistant 6,595 6,925 7,271 7,635 8,017
Financial Services Manager 11,421 11,992 12,592 13,221 13,882 Economic Development Manager 11,206 11,767 12,355 12,973 13,621 Human Resources Manager 11,421 11,992 12,592 13,221 13,882 Human Resources & Risk Manager 12,563 13,191 13,851 14,543 15,271 Information & Technology Services Manager 10,494 11,019 11,570 12,149 12,756 IT Manager 13,081 13,735 14,422 15,143 15,900
Management Analyst 7,350 7,717 8,103 8,508 8,933
Parks & Facilities Manager 9,185 9,644 10,127 10,633 11,165 Parks & Facilities Maintenance Superintendent 11,179 11,737 12,324 12,941 13,588 Parks & Recreation Superintendent 11,179 11,737 12,324 12,941 13,588 Principal Civil Engineer 11,249 11,811 12,402 13,022 13,673 Principal Management Analyst 10,201 10,712 11,247 11,809 12,400 Principal Planner 11,107 11,663 12,246 12,858 13,501
Planning Manager 11,605 12,185 12,795 13,434 14,106
Public Information Officer 10,091 10,596 11,125 11,682 12,266 Public Works Superintendent 11,737 12,324 12,941 13,588 14,267 Recreation Superintendent 10,494 11,019 11,570 12,149 12,756 Senior Civil Engineer 10,226 10,738 11,274 11,838 12,430 Senior Community Preservation Officer 8,357 8,774 9,213 9,674 10,157 Senior Management Analyst 8,017 8,418 8,839 9,281 9,745 Senior Planner 8,742 9,180 9,639 10,121 10,627
Traffic Engineering Manager 12,231 12,843 13,485 14,159 14,867
CITY OF YORBA LINDA
2024/25 SALARY SCHEDULE
EFFECTIVE: JANUARY 1, 2025
EXHIBIT A
MISCELLANEOUS STEP A STEP B STEP C STEP D STEP E
Accountant 6,405 6,726 7,062 7,415 7,786
Account Clerk 4,404 4,624 4,855 5,098 5,353
Accounting Technician 5,506 5,781 6,070 6,374 6,692
Administrative Secretary 5,268 5,532 5,808 6,099 6,404
Administrative Secretary - Housing 5,795 6,085 6,389 6,709 7,044 Assistant Civil Engineer 7,603 7,984 8,383 8,802 9,242
Assistant Planner 6,356 6,674 7,007 7,358 7,726
Associate Planner 7,373 7,742 8,129 8,535 8,962
Building Inspector Aide 5,995 6,295 6,609 6,940 7,287
Building Inspector 6,660 6,993 7,343 7,710 8,096
Building Inspector Supervisor 7,842 8,234 8,645 9,078 9,532 Building Permit Aide 4,808 5,049 5,301 5,566 5,844
Building Permit Technician 5,995 6,295 6,609 6,940 7,287 Business License Technician 4,956 5,204 5,464 5,737 6,024 City Clerk Specialist 5,194 5,453 5,726 6,012 6,313
Communications Specialist 5,646 5,929 6,225 6,536 6,863 Community Preservation Officer 5,992 6,291 6,606 6,936 7,283 Community Preservation Officer / CDBG Coordinator 6,291 6,606 6,936 7,283 7,647 Community Preservation Technician 4,296 4,511 4,737 4,974 5,222 Custodian 4,885 5,129 5,385 5,654 5,937
Deputy City Clerk 7,062 7,415 7,785 8,175 8,584
Engineering Aide 6,155 6,462 6,786 7,125 7,481
Facilities Maintenance Custodian 5,351 5,618 5,899 6,194 6,504 Facilities Maintenance Technician 5,633 5,914 6,210 6,520 6,846 GIS Analyst 7,748 8,135 8,542 8,969 9,417
Grading Inspector 6,536 6,863 7,206 7,567 7,945
Graphics Specialist 5,133 5,390 5,659 5,942 6,239
Housing & Redevelopment Specialist 7,373 7,742 8,129 8,535 8,962 IT Administrator 8,372 8,791 9,230 9,692 10,176
IT Analyst 8,372 8,791 9,230 9,692 10,176
IT Technician 6,462 6,785 7,125 7,481 7,855
Irrigation Technician 5,130 5,387 5,656 5,939 6,236
Junior Civil Engineer 6,914 7,260 7,623 8,004 8,404
Landscape Inspector 6,536 6,863 7,206 7,567 7,945
Leadworker 5,633 5,914 6,210 6,520 6,846
Librarian 5,792 6,081 6,385 6,704 7,040
Librarian Assistant 5,080 5,334 5,600 5,880 6,174
Library Clerk 3,621 3,802 3,992 4,191 4,401
Library Clerk Typist I 3,800 3,990 4,190 4,399 4,619
CITY OF YORBA LINDA
2024/25 SALARY SCHEDULE
EFFECTIVE: JANUARY 1, 2025
EXHIBIT A
MISCELLANEOUS STEP A STEP B STEP C STEP D STEP E
CITY OF YORBA LINDA
2024/25 SALARY SCHEDULE
EFFECTIVE: JANUARY 1, 2025
Library Clerk Typist II 3,983 4,182 4,391 4,611 4,841
Library Technician 4,530 4,756 4,994 5,244 5,506
Library Graphics Specialist 5,133 5,390 5,659 5,942 6,239 Library Page 3,123 3,280 3,444
Library Technology Specialist 7,312 7,678 8,062 8,465 8,888 Maintenance Contract Administrator 7,689 8,073 8,477 8,901 9,346 Maintenance Worker I 4,342 4,559 4,787 5,026 5,278
Maintenance Worker II 4,885 5,129 5,385 5,654 5,937
Maintenance Worker I (Equipment) 4,342 4,559 4,787 5,026 5,278 Maintenance Worker II (Equipment) 4,885 5,129 5,385 5,654 5,937 Management Assistant 5,668 5,951 6,249 6,561 6,889
Office Assistant I 3,621 3,802 3,992 4,191 4,401
Office Assistant II 3,983 4,182 4,391 4,611 4,841
Park Maintenance Supervisor 7,043 7,395 7,765 8,153 8,560 Payroll Technician 5,781 6,070 6,374 6,692 7,027
Plan Check Engineer 8,658 9,091 9,545 10,023 10,524
Plan Checker 7,661 8,044 8,446 8,869 9,312
Planning Aide 5,307 5,572 5,850 6,143 6,450
Public Works Inspector 6,536 6,863 7,206 7,567 7,945
Recreation Coordinator 5,887 6,182 6,491 6,815 7,156
Recreation Specialist 3,936 4,132 4,339 4,556 4,784
Recreation Supervisor 7,175 7,534 7,911 8,306 8,721
Senior Account Clerk 4,956 5,204 5,464 5,737 6,024
Senior Building Inspector 7,327 7,693 8,078 8,482 8,906 Senior Building Permit Technician 6,594 6,924 7,270 7,634 8,015 Senior Landscape Inspector 7,190 7,549 7,927 8,323 8,739 Senior Librarian 6,647 6,979 7,328 7,695 8,079
Senior Librarian Assistant 5,375 5,643 5,926 6,222 6,533 Senior Library Clerk 3,983 4,182 4,391 4,611 4,841
Senior Library Page 3,186 3,345 3,512
Senior Library Technician 4,891 5,135 5,392 5,662 5,945 Senior Office Assistant 4,381 4,600 4,830 5,072 5,325
Senior Office Assistant - CDBG 4,819 5,060 5,313 5,579 5,858 Senior Public Works Inspector 7,190 7,549 7,927 8,323 8,739 Steno Clerk 4,362 4,581 4,810 5,050 5,303
Supervising Librarian 6,647 6,979 7,328 7,695 8,079
Supervisor-Technical & Circulation Svcs. 7,312 7,678 8,062 8,465 8,888
PART-TIME STEP A STEP B STEP C STEP D STEP E
Account Clerk 25.41 26.68 28.01 29.41 30.88
Community Preservation Officer 34.57 36.30 38.11 40.02 42.02 Emergency Management Coordinator 47.96 50.36 52.88 55.52 58.30 Intern 21.20 22.26 23.37 24.54 25.77
IT Technician 37.28 39.15 41.10 43.16 45.32
Landscape Inspector 37.71 39.60 41.58 43.65 45.84
Librarian 33.41 35.08 36.84 38.68 40.61
Librarian Assistant 29.31 30.77 32.31 33.92 35.62
Library Clerk 20.89 21.93 23.03 24.18 25.39
Library Graphics Specialist 29.61 31.09 32.65 34.28 36.00 Library Page 18.02 18.92 19.87 --- ---
Library Technician 26.13 27.44 28.81 30.25 31.76
Maintenance Worker Trainee 16.96 --- --- --- ---
Management Assistant 32.70 34.33 36.05 37.85 39.74
Office Aide 16.96 17.81 18.70 --- ---
Office Assistant I 20.89 21.93 23.03 24.18 25.39
Office Assistant II 22.98 24.13 25.33 26.60 27.93
Office Clerk 16.96 --- --- --- ---
Recreation Aide 16.96 --- --- --- ---
Recreation Coordinator 33.97 35.66 37.45 39.32 41.29
Recreation Leader 18.02 18.92 19.87 20.86 21.90
Recreation Specialist 22.71 23.84 25.03 26.28 27.60
Senior Librarian Assistant 31.01 32.56 34.19 35.90 37.69 Senior Library Page 18.38 19.30 20.26 --- ---
Senior Office Assistant 25.28 26.54 27.87 29.26 30.72
Senior Recreation Leader 19.08 20.03 21.04 22.09 23.19
CITY OF YORBA LINDA
2024/25 SALARY SCHEDULE
EFFECTIVE: JANUARY 1, 2025
ATTACHMENT 4
Bargaining Unit Status 2024/25
Approved
2024/25
Proposed Change
Accountant Miscellaneous Full-Time 1.00 1.00 -
Accounting Technician Miscellaneous Full-Time 2.00 2.00 - Administrative Secretary Miscellaneous Full-Time 3.00 3.00 - Administrative Secretary - Housing Miscellaneous Full-Time 1.00 1.00 - Administrative Services Director Management Full-Time 1.00 1.00 - Assessment District Manager Mid-Management Full-Time 1.00 1.00 - Assistant City Manager Management Full-Time 1.00 1.00 - Assistant Engineer Miscellaneous Full-Time 3.00 3.00 -
Assistant Library Director Mid-Management Full-Time 1.00 1.00 - Assistant to the City Manager Mid-Management Full-Time 1.00 1.00 - Associate Planner Miscellaneous Full-Time 2.00 2.00 -
Borrower Services Manager Mid-Management Full-Time 1.00 1.00 - Building Inspector Miscellaneous Full-Time 3.00 3.00 -
Building Official Mid-Management Full-Time 1.00 1.00 -
Building Permit Technician Miscellaneous Full-Time 2.00 2.00 - Children Services Manager Mid-Management Full-Time 1.00 1.00 - City Clerk Mid-Management Full-Time 1.00 1.00 -
City Clerk Specialist Miscellaneous Full-Time 1.00 1.00 - City Manager Management Full-Time 1.00 1.00 -
Communications Specialist Miscellaneous Full-Time 1.00 1.00 - Community Development Director Management Full-Time 1.00 1.00 - Community Preservation Officer Miscellaneous Full-Time 1.00 1.00 - Community Pres. Officer / CDBG Coord. Miscellaneous Full-Time 1.00 1.00 - Custodian Miscellaneous Full-Time - - -
Deputy City Clerk Miscellaneous Full-Time 1.00 1.00 -
Deputy Public Works Director/Assistant City Engineer Mid-Management Full-Time 1.00 1.00 - Economic Development Manager Mid-Management Full-Time 1.00 1.00 - Executive Assistant Mid-Management Full-Time 1.00 1.00 - Facilities Maintenance Custodian Miscellaneous Full-Time 2.00 2.00 - Facilities Maintenance Technician Miscellaneous Full-Time 2.00 2.00 - Finance Director Management Full-Time 1.00 1.00 -
Financial Services Manager Mid-Management Full-Time 1.00 1.00 - GIS Analyst Miscellaneous Full-Time 1.00 1.00 -
Information Services & Technology Manager Mid-Management Full-Time 1.00 1.00 - IT Analyst Miscellaneous Full-Time 2.00 2.00 -
IT Technician Miscellaneous Full-Time 1.00 1.00 -
Landscape Inspector Miscellaneous Full-Time 1.00 1.00 - Leadworker Miscellaneous Full-Time 2.00 2.00 -
Librarian Miscellaneous Full-Time 4.00 4.00 -
Library Clerk Miscellaneous Full-Time 2.00 2.00 -
Library Director Management Full-Time 1.00 1.00 -
Library Technician Miscellaneous Full-Time 1.00 1.00 -
Maintenance Contract Administrator Miscellaneous Full-Time 2.00 2.00 - Maintenance Worker II Miscellaneous Full-Time 14.00 14.00 - Management Analyst Mid-Management Full-Time 2.00 2.00 - Office Assistant II Miscellaneous Full-Time 1.00 1.00 - Park Maintenance Supervisor Miscellaneous Full-Time 1.00 1.00 - Parks & Facilities Maintenance Superintendent Mid-Management Full-Time 1.00 1.00 - Parks & Recreation Superintendent Mid-Management Full-Time 1.00 1.00 - Parks and Recreation Director Management Full-Time 1.00 1.00 - Payroll Technician Miscellaneous Full-Time 1.00 1.00 -
Plan Check Engineer Miscellaneous Full-Time 1.00 1.00 - Planning Manager Mid-Management Full-Time 1.00 1.00 -
Principal Civil Engineer Mid-Management Full-Time 1.00 1.00 - Principal Management Analyst Mid-Management Full-Time 2.00 2.00 - Public Works Director/City Engineer Management Full-Time 1.00 1.00 - Public Works Superintendent Mid-Management Full-Time 1.00 1.00 - Recreation Coordinator Miscellaneous Full-Time 5.00 5.00 - City of Yorba Linda
Authorized Positions Listing
As of July 1, 2024
Full-Time Positions
ATTACHMENT 4
Bargaining Unit Status 2024/25
Approved
2024/25
Proposed Change
City of Yorba Linda
Authorized Positions Listing
As of July 1, 2024
Recreation Supervisor Miscellaneous Full-Time 4.00 4.00 - Senior Building Inspector Miscellaneous Full-Time 1.00 1.00 - Senior Building Permit Technician Miscellaneous Full-Time 1.00 1.00 - Senior Community Preservation Officer Mid-Management Full-Time 1.00 1.00 - Senior Landscape Inspector Miscellaneous Full-Time 2.00 2.00 - Senior Librarian Miscellaneous Full-Time 2.00 2.00 -
Senior Librarian Assistant Miscellaneous Full-Time 1.00 1.00 - Senior Library Clerk Miscellaneous Full-Time 1.00 1.00 - Senior Library Technician Miscellaneous Full-Time 2.00 2.00 - Senior Management Analyst Mid-Management Full-Time 1.00 1.00 - Senior Office Assistant Miscellaneous Full-Time 2.00 2.00 - Senior Office Assistant - CDBG Miscellaneous Full-Time 1.00 1.00 - Senior Planner Mid-Management Full-Time 1.00 1.00 -
Senior Public Works Inspector Miscellaneous Full-Time 1.00 1.00 - Traffic Engineering Manager Mid-Management Full-Time 1.00 1.00 - Total Full-Time Positions 116.00 116.00 -
Accounting Technician Miscellaneous Perm. Part-Time 0.75 0.75 - Librarian Miscellaneous Perm. Part-Time 0.75 0.75 -
Librarian Assistant Miscellaneous Perm. Part-Time 0.75 0.75 - Library Clerk Miscellaneous Perm. Part-Time 1.50 1.50 - Recreation Specialist Miscellaneous Perm. Part-Time 5.25 5.25 - Senior Library Page Miscellaneous Perm. Part-Time 0.75 0.75 - Total Permanent Part-Time Positions 9.75 9.75 -
Accounting Technician Temp. Part-Time 0.50 - 0.50
Building Inspector (RA) Temp. Part-Time 0.48 0.48 -
Emergency Management Coordinator (RA) Temp. Part-Time 0.48 0.48 - Intern Temp. Part-Time 4.32 4.32 -
Landscape Inspector Temp. Part-Time 0.48 0.48 -
Library Assistant Temp. Part-Time 4.50 4.50 -
Library Clerk Temp. Part-Time 1.97 1.97 -
Library Page Temp. Part-Time 4.57 4.57 -
Library Technician Temp. Part-Time 0.48 0.48 -
Maintenance Worker Trainee Temp. Part-Time 0.48 0.48 -
Office Assistant I Temp. Part-Time 0.48 0.48 -
Office Assistant II Temp. Part-Time 0.48 0.48 -
Recreation Leader Temp. Part-Time 14.71 14.71 -
Senior Library Page Temp. Part-Time 1.63 1.63 -
Senior Office Assistant Temp. Part-Time 0.48 0.48 -
Senior Recreation Leader Temp. Part-Time 10.03 10.03 -
Total Temporary Part-Time Positions 45.57 46.07 0.50
Total Authorized Positions 171.82 171.32 0.50
Permanent Part-Time Positions
Temporary Part-Time Positions
PUBLIC WORKS DEPARTMENT
DATE: DECEMBER 3, 2024
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JAMIE LAI, P.E., DIRECTOR OF PUBLIC WORKS / CITY ENGINEER PREPARED BY: REGINA HU, P.E., PRINCIPAL CIVIL ENGINEER
SUBJECT: REDUCTION OF SURETY BONDS FOR TRACT 18123 (SHEA HOMES “SAFFRON”)
RECOMMENDATION
It is recommended that the City Council authorize the City Clerk to:
1. Accept On-site Storm Drain Improvements on Tract 18123, release 90 percent of the Performance and Labor and Materials Bonds, and retain 10 percent of the original amount for a one-year warranty period; and
2. Accept On-site Street Improvements on Tract 18123, release 90 percent of the Performance and Labor and Materials Bonds, and retain 10 percent of the original amount for a one-year warranty period; and
3. Accept Off-site Street Improvements on Tract 18123, release 90 percent of the Performance and Labor and Materials Bonds, and retain 10 percent of the original amount for a one-year warranty period; and
4. Accept Grading Improvements on Tract 18123, release 90 percent of the Rough Grading Bond, and retain 10 percent of the original amount for a one-year warranty period; and
5. Reduce the Subdivision Monumentation Bond by 75 percent of the original amount; and
6. Release 100 percent of the Temporary Use Permit Model Sales Office Bond; and
7. Release, in one year (December 3, 2025), if no liens have been filed, the remaining 10 percent of the Rough Grading, Performance, and Labor and Materials Bonds as noted above; and
R E D U C T I O N O F S U R E T Y B O N D S F O R T R A C T 1 8 1 2 3 ( S H E A H O M E S “ S A F F R O N ” )
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It is further recommended that the City Council authorize the City Manager to:
8. Release in entirety, the remaining balance (25 percent) of the Subdivision Monumentation Bond for Tract 18123 upon approval and recordation by the County of Orange.
BACKGROUND
Developer: SHEA HOMES
Number of Parcels: 23 numbered lots
Acreage: 12.10 Net Acres (13.10 Gross Acres)
Zoning: R-PD (1.77 du/ac)
Single Family Residential – Planned Development
The project site is located along Bastanchury Road and is bound by Lakeview Avenue on the north, Casa Loma Avenue to the west, Eureka Avenue to the east, as illustrated in Attachment 1.
On July 19, 2022, the City Council entered into a Subdivision Improvement Agreement with Shea Homes for Tract No. 18123. The developer posted bonds as required by Municipal Code Section 17.16.040 and the Subdivision Map Act to ensure completion of improvements; and upon request by the Developer, securities may be released in conjunction with the accepted performance of work.
Municipal Code Section 17.16.040 and the Subdivision Map Act requires the posting of security to ensure completion of improvements in conformance with the subdivision improvement agreement, accepted improvement plans, Resolution 5275, and to the satisfaction of the City Engineer. Shea Homes (Developer) has completed the improvements for acceptance to allow for the proposed surety release amounts as summarized in Table 1.
DISCUSSION
The Public Works, Planning, and Building Departments performed final inspections and have determined the work was completed in accordance with the accepted improvement plans and conditions of approval. A portion of the improvement bonds were previously released on October 18, 2022 by City Council.
Monumentation and survey documentation have been submitted to the County of Orange for review. Pending the County’s approval for recordation, staff is recommending a 75 percent reduction on the Subdivision Monumentation Bond.
R E D U C T I O N O F S U R E T Y B O N D S F O R T R A C T 1 8 1 2 3 ( S H E A H O M E S “ S A F F R O N ” )
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Table 1: Surety Release Summary
Surety
(Bond No.)
Original Surety
Amount
Prior Release
Amount
Release Amount
(%)
Warranty
Amount
On-Site Storm Drain Improvements
Faithful Performance
(No.0235930) $690,000 $517,500 $621,000 (90%) *$69,000
Labor & Materials
(No.0235930) $690,000 $517,500 $621,000 (90%) *$69,000
On-Site Street Improvements
Faithful Performance
(No.0244640) $491,000 $294,600 $441,900 (90%) *$49,100
Labor & Materials
(No.0244640) $491,000 $294,600 $441,900 (90%) *$49,100
Off-site Street Improvements
Faithful Performance
(No.0244642) $89,000 -- $80,100 (90%) *$8,900
Labor & Materials
(No.0244642) $89,000 -- $80,100 (90%) *$8,900
Other
Monumentation
(No.0244641) $20,000 -- $15,000 (75%)
Rough Grading
(No.CMS345872) $328,000 $246,000 $295,200 (90%) *$32,800 Temporary Use – Model
(No.CMS346436) $10,000 -- $10,000 (100%) $0
*10% Warranty retention to be released after one year per condition of approval, pending a final warranty inspection and if no liens have been filed (estimated December 3, 2025).
FISCAL IMPACT
There is no direct fiscal impact by releasing the developer-provided sureties as listed above.
ALTERNATIVES
Council may direct staff to not release the project sureties associated with Tract 18123. This alternative is not recommended as the work performed was found to be in substantial compliance with the terms of the subdivision improvement agreement, conditions of approval, and the accepted improvement plans.
ATTACHMENTS
Attachment 1 - Vicinity Map
City of Yorba Linda
Public Works
7/19/2022
ATTACHMENT 1
Vicinity Map
Source: City of Yorba Linda, 2021 Vicinity Sites Page 312 of 352
PARKS AND RECREATION DEPARTMENT
DATE: DECEMBER 3, 2024
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: MIKE KUDRON, PARKS AND RECREATION DIRECTOR
SUBJECT: LOCAL PARK DEVELOPMENT IMPACT FEES ANNUAL REPORT FOR FISCAL YEAR 2023/24 AND FIVE-YEAR REPORT
RECOMMENDATION
It is recommended that the City Council receive and file the annual report on Local Park Development Impact Fees for the fiscal year ending June 30, 2024, as well as the five-year report, both required by the Mitigation Fee Act.
BACKGROUND
State law (Government Code Section 66006) requires each local agency that imposes development impact fees to follow certain accounting procedures for tracking fee revenue received and to prepare an annual report providing specific information about those fees.
These requirements are part of the law commonly referred to as AB 1600 or the Mitigation Fee Act (“The Act”). The annual report must be reviewed by the City Council at a regularly scheduled public meeting not less than 15 days after the information is made available to the public. In addition, notice of the time and place of the meeting must be mailed at least 15 days prior to the meeting to any interested party who files a written request with the City for such a mailed notice. A copy of this staff report was made available at the City Clerk's office and on the City website on November 18, 2024, in compliance with the Act.
The Act also requires that in the fifth fiscal year following the first receipt of a development impact fee and at least every five years thereafter the local agency must make certain findings with respect to any portion of the fee remaining unexpended, whether committed or uncommitted. These findings must 1) identify the purpose to which the fee is to be put, 2) demonstrate a reasonable relationship between the fee and the purpose for which it is charged, 3) identify all sources and amounts of funding anticipated to be utilized to complete incomplete improvements, and 4) provide the approximate dates on which the anticipated funding is expected to be received.
DISCUSSION
City Resolution No. 2014-5264, adopted by the City Council on August 5, 2014, established a fee schedule of development impact fees (under the Mitigation Fee Act) for local parks, as authorized by Section 15.56 of the Yorba Linda Municipal Code.
LOCAL PARK DEVELOPMENT IMPACT FEES ANNUAL REPORT FOR FISCAL YEAR 2023/24 AND FIVE-YEAR REPORT
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State law requires that certain content be included in the annual report, which is provided below:
A) A brief description of the type of fee – The purpose of the Local Park Impact Fee is to ensure that new development is paying its portion of the Parks and Recreation infrastructure costs associated with the new development growth proposed.
B) The amount of the fee – The current fee is charged based on the type of residential development project and number of dwelling units as follows:
Single Family Dwelling Unit $16,716 per lot
Multiple Family Dwelling Unit $10,718 per lot
*Effective 01/01/2020 ADU(s) Multi-Family rate for Parks and Rec – Proportionate to main house, only count living space. CALCULATION: ADU square footage (divided by) main
house living square footage = %. Take the multi-family
rate of Parks & Rec and (multiply) by %. The final number is the fee to be charged for that specific development
impact fee.
C) The beginning and ending balance of the funds – See D below.
D) The amount of the fees collected, and the interest earned – The table below summarizes the activity for the fiscal year ended June 30, 2024.
Item Amount
Balance as of July 1, 2023 $0
Fees Received $68,055.22
Interest Revenue $5,515.76
Total Available Resources $73,570.98
Expenditures $73,570.98
Balance as of June 30, 2024 $0
E) An identification of each public improvement on which fees were expended and the amount of the expenditures on each improvement, including the total percentage of the cost of the public improvement that was funded with the fees - Funds were expended during fiscal year 2023-2024 for the following projects:
MP of Adventure Playground Improvement
Expenditure
Percentage
Funded 1
Completion of Adventure Playground Costs $73,570.98 1%
$73,570.98
1 This is the amount of the project funded with impact fee revenue.
LOCAL PARK DEVELOPMENT IMPACT FEES ANNUAL REPORT FOR FISCAL YEAR 2023/24 AND FIVE-YEAR REPORT
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F) An identification of an approximate date by which the construction of the public improvement will commence if determined that sufficient funds have been collected to complete financing on an incomplete public improvement, and the public improvement remains incomplete – The City has not determined that sufficient funds have been collected to complete financing of incomplete public improvements other than any improvements that were completed during the current fiscal year.
G) A description of each interfund transfer or loan made from the funds – A transfer of $73,570.98 was made from the Local Park Impact Fee Fund to the Capital Improvement Project Fund to fund the project costs listed in table E above.
H) The amount of refunds made pursuant to Section 66001(e) – None.
State law requires that at least every five years certain findings be made with respect to each impact fee being assessed. The following information is provided to satisfy this requirement:
(1) Identify the purpose to which the fee is to be put – The purpose of the Local Park Impact Fee is to ensure that new development is paying its portion of the Parks and Recreation infrastructure costs associated with the new development growth proposed.
(2) Demonstrate a reasonable relationship between the fee and the purpose for which it is charged – The fee is based on the relationship between the cost to construct and/or need to expand off-site Parks and Recreation facilities due to the population growth impacts caused by the new development. (3) Identify all sources and amounts of funding anticipated for incomplete improvements – Parks and Recreation improvements to be funded from Local Park Impact Fees can be funded by other sources such as the General Fund, and Park Inlieu Fees (as allowed by the Quimby Fee Act). The specific funding sources utilized for each project depend on funds available at the time a project is moved forward. (4) Designate the approximate dates on which the funding is expected to be deposited into the appropriate account or fund – The receipt of funding and the construction or improvements are dependent as to when undeveloped land remaining in the City is developed. Park improvements occur utilizing the Local Park Impact Fee funds when all required funding is available, and the Parks and Recreation Director has determined that it is appropriate for the project to move forward.
LOCAL PARK DEVELOPMENT IMPACT FEES ANNUAL REPORT FOR FISCAL YEAR 2023/24 AND FIVE-YEAR REPORT
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FISCAL IMPACT
None. The current balance is $0 for Local Park Impact Fees collected in response to the Mitigation Fee Act. Additional fees collected will be accounted for and available for future park improvement projects as determined.
ATTACHMENTS
A. The Annual Report on Local Park Development Impact Fees (Mitigation Fee Act)
ATTACHMENT A
Annual Report - Mitigation Fee Act
Pursuant to Government Code 66006
City of Yorba Linda
Fiscal Year Ending June 30, 2024
Government Code Section 66006 provides that a local agency that requires the payment of development fees shall prepare an annual and five-year report detailing the status of those fees. The annual report must be made available to the public after the close of the fiscal year. The City Council must review the report at the next regularly scheduled public meeting of the Council that falls at least fifteen (15) days after the information is made available to the public.
On August 5, 2014, the City Council adopted Resolution No. 2014-5264, establishing its first Mitigation Fee Act development fee for Local Park Impacts. The initial reporting began with the completion of fiscal year ending June 30, 2015. The second five (5) year report was conducted during fiscal year ending June 30, 2018/19. Therefore, a five (5) year report is also included in this year’s annual report. The December 3, 2024 City Council Staff Report will also include the requirements for both the annual and five year reporting requirements.
Pursuant to Government Code Section 66006(b)(1) the following information must be made available to the public:
1. Provide a brief description of the type of fee in the account or fund. a. Local Park Impact Fee:
The fees are used to mitigate or help pay for the construction or needed expansion of offsite Parks and Recreation facilities due to the impact of new development.
2. List the amount of the fee
a. Local Park Impact Fee:
Attached as Exhibit #1
3. List the beginning and ending balance of the account or fund. a. Local Park Impact Fee:
Beginning balance as of 7/1/23:
Ending balance as of 6/30/24:
$0
$0*
*(Throughout the course of FY 23/24 the balance reached $68,055.22 +$5,515.76 interest = $73,570.98)
4. List the amount of the fees collected Page 317 of 352 and the interest earned.
Fees Collected Interested Earned
Local Park Impact Fee: $68,055.22 $5,515.76
1.Provide an identification of each public improvement on which fees were expended and the amount of the expenditures on each improvement, including the total percentage of the cost of the public improvement that was funded with the fees. a. Local Park Impact Fee:
Expenditures were incurred to assist in the construction completion of Adventure Playground in the amount of $73,570.98, which equates to approximately 1% of the total project expense to date.
2.Provide an identification of an approximate date by which the construction of the public improvements will commence if the local agency determines that sufficient funds have been collected to complete financing on an incomplete public improvement, and the public improvement remains incomplete.
a. Local Park Impact Fee:
As of this report, all Mitigation Fee Act secured funds have been used to help pay for the construction completion of the Adventure Playground Improvements. Therefore, all public improvement projects associated with such, are deemed complete at this time.
3.Provide a description of each interfund transfer or loan made from the account or fund, including the public improvement on which the transferred or loaned fees will be expended and, in the case of an interfund loan, the date on which the loan will be repaid, and the rate of interest that the account or fund will receive on the loan. a. Local Park Impact Fee:
A transfer of $73,570.98 was made from the Local Park Impact Fee Fund to the Capital Improvement Project fund to fund the project costs related to the completion of Adventure Playground construction.
4.Provide the amount of any refunds made from surplus fees and the amount of any allocations made pursuant to subdivision (f) of Section 66001. Subdivision (f) of Section 66001 requires reallocation of surplus fees where the administrative costs of refunding the fees exceeds the amount to be refunded.
a. Local Park Impact Fee:
None
DEVELOPMENT IMPACT FEES FOR CONSTRUCTION
To be paid prior to, or at the time of Building Permit Issuance Effective: 07/01/2024 – 06/30/2025
SEWER CONNECTION FEES – ORANGE COUNTY SANITATION DISTRICT (OCSD) Single Family Dwellings - Detached 5+ Bedrooms $8,879.00 4 Bedrooms $7,602.00
3 Bedrooms $6,388.00
2 Bedrooms $5,175.00
1 Bedroom $3,960.00
*For SFR Base Rates, MFR, and Commercial uses, see attached Tables A and B PARKS & RECREATION FEE(S): Note: The below fees are for Non-Grandfathered Projects, ie. those projects that have not already submitted an application to the Community Development Department as of May 19, 2015. Please inquire with the Community Development Department for the application status.
PARK IN-LIEU (QUIMBY) FEE: PARKS & RECREATION IMPACT (MITIGATION) FEE:
EFFECTIVE 07/01/2017 EFFECTIVE 07/01/2017
Effective per City Ordinance No. 2015-5308 Effective per City Ordinance No. 2015-5304 For those projects submitting a Subdivision Map Act application- For those projects not requiring a tentative or parcel mapSingle Family Dwelling Unit Per Lot $16,716.00 Single Family Dwelling Unit Per Lot $16,716.00 *Multiple Family Dwelling Unit Per Unit $10,718.00 *Multiple Family Dwelling Unit Per Unit $10,718.00 EASTERN TRANSPORTATION CORRIDOR FEE: EFFECTIVE 07/01/2024 – 06/30/2025 Single Family Residence Per Unit $4,702.00
Multi-Family Residence Per Unit $2,742.00
Non-Residential Per Square Foot $5.32/SF
SCHOOL FEES – For fee information and payment, please contact Placentia/Yorba Linda Unified School District
(PYLSD)
Orange Unified School District
Fiscal Services/Accounting Dept – Bldg F
1301 East Orangethorpe Avenue 1401 North Handy Street
Placentia, CA 92870 Orange, CA 92867
Tel: 714-985-8440 Tel: 714-628-5369
BUSINESS LICENSE
Per Residential Unit Each $100.00
MEASURE M FEES – See Engineering Department
*Effective 01/01/2020 ADU(s)
Multi-Family rate for Parks and Rec – proportionate to main house, only count living space (round percentage 2 decimal places)
CALCULATION: ADU square footage (divided by) main house living square footage = % Take the multi-family rate of Parks & Rec and (multiply) by % The final number is the fee to be charged for that specific development impact fee
CITY CLERK'S OFFICE
DATE: DECEMBER 3, 2024
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: MARCIA BROWN, CMC, CITY CLERK
SUBJECT: COMMISSION VACANCIES
RECOMMENDATION
It is recommended that the City Council direct staff to advertise and recruit for vacancies on City Commissions.
BACKGROUND
Per City Council Ordinance No. 2014-1010 and Resolution No. 2014-5289, all appointments to fill vacancies for expired Commission seats shall occur each January immediately following a regularly scheduled City Council election. There are nine seats whose terms are expiring at the end of this year, including one seat which is termed out. Staff will proceed with the regular recruitment process to fill the nine vacancies on the Library, Parks and Recreation, Planning and Traffic Commissions by advertising the vacancies in the North County News-Tribune, the Government Access Channel 3 and the City’s web page.
The recruitment period will be from December 4 through January 2, 2025, with interviews scheduled shortly thereafter.
ALTERNATIVES
Do not proceed with the recruitment process to fill the vacancies on the four City Commissions and give further direction to staff.
ATTACHMENTS
1. Local Appointment List
PUBLIC NOTICE
LOCAL APPOINTMENTS LIST
NOTICE IS HEREBY GIVEN that the City of Yorba Linda encourages residents to apply for positions on City Commissions. The Commissions are appointed by and serve at the pleasure of the City Council.
At the end of each year the City Clerk's Department posts a list of the names of members appointed to each of the City Commissions, the necessary qualifications for the positions, and dates of their appointment and expiration.
NAME ORIGINAL TERM 12 YEAR
APPOINTMENT EXPIRATION EXPIRATION___________
LIBRARY COMMISSION - Four-year terms, 3 terms; members must be legal residents within the City of Yorba Linda at the time of appointment and during their tenure in office.
Ryan Bent 03-17-15 12-31-26 2026
James Granitto 01-08-19 12-31-26 2030
Michael Habashi 01-26-21 12-31-24 2032
Alexander Hernandez 01-26-21 12-31-24 2032
Kenneth Tam 01-26-21 12-31-24 2032
PARKS AND RECREATION COMMISSION – Four-year terms, 3 terms; members must be legal residents within the City of Yorba Linda at the time of appointment and during their tenure in office.
Doug Dickerson 02-11-15 12-31-26 2026
Sara Catalan 03-26-24 12-31-24 2036
Rachel McLure 08-21-18 12-31-26 2030
Erin Hamilton 01-14-19 12-31-26 2030
Jess Battaglia 02-02-23 12-31-24 2036
PLANNING COMMISSION – Four-year terms, 3 terms; members must be legal residents within the City of Yorba Linda at the time of appointment and during their tenure in office.
Robert Pease II 11-26-13 12-31-24 2024
Don Bernstein 06-16-18 12-31-26 2030
Michael Masterson 09-18-18 12-31-26 2030
Shivinderjit Singh 02-17-21 12-31-24 2032
Nathaniel Behura 01-09-23 12-31-26 2034
TRAFFIC COMMISSION – Four-year terms, 3 terms; members must be legal residents within the City of Yorba Linda at the time of appointment and during their tenure in office.
Matthew Cugini 01-14-19 12-31-26 2030
Gerardo De Santos 08-15-23 12-31-26 2034
Anthony Johnson 07-29-19 12-31-24 2032
Sean Phayakapong 02-17-21 12-31-24 2032
Michael Rothans 02-02-23 12-31-26 2034
CITY CLERK'S OFFICE
DATE: DECEMBER 3, 2024
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: MARCIA BROWN, CMC, CITY CLERK
SUBJECT: COUNCIL COMMITTEE AND AGENCY REPORTS
RECOMMENDATION
It is recommended that the City Council receive and file this report.
DISCUSSION
City Council members serve on a number of outside committees and agencies. Attached are updates received recently from these agencies.
ATTACHMENTS
1. Reports from City Council Organizations, Agencies and Committees
Transportation Corridor Agencies
For the November 14, 2024, Meeting
BOARD MEETING HIGHLIGHTS
F/ETCA BOARD OF DIRECTORS
John Taylor, Chair,
SAN JUAN CAPISTRANO
Patricia Kelley, Vice Chair,
MISSION VIEJO
Natalie Meeks,
ANAHEIM
Mike Frost,
DANA POINT
Farrah Khan,
IRVINE
Scott Voigts,
LAKE FOREST
Denis Bilodeau,
ORANGE
Anthony Beall,
RANCHO SANTA MARGARITA
David Penaloza,
SANTA ANA
Ray Schnell,
TUSTIN
Beth Haney,
YORBA LINDA
Donald P. Wagner,
COUNTY OF ORANGE, 3RD DIST.
Doug Chaffee,
COUNTY OF ORANGE, 4TH DIST.
Katrina Foley,
COUNTY OF ORANGE, 5TH DIST.
Lan Zhou, Ex Officio Member,
CALTRANS DIST. 12
SJHTCA BOARD OF DIRECTORS
Janine Heft, Chair,
LAGUNA HILLS
David Penaloza, Vice Chair,
SANTA ANA
Richard Hurt,
ALISO VIEJO
John Stephens,
COSTA MESA
Jamey Federico,
DANA POINT
Farrah Khan,
IRVINE
Stephanie Oddo,
LAGUNA NIGUEL
Cynthia Conners,
LAGUNA WOODS
Patricia Kelley,
MISSION VIEJO
Robyn Grant,
NEWPORT BEACH
John Taylor,
SAN JUAN CAPISTRANO
Donald P. Wagner,
COUNTY OF ORANGE, 3RD DIST.
Katrina Foley,
COUNTY OF ORANGE, 5TH DIST.
Lan Zhou, Ex Officio Member,
CALTRANS DIST. 12
73/133/241/261 TOLL ROADS
NORTH TEXAS TOLLWAY AUTHORITY INTEROPERABILITY AGREEMENT The Boards of Directors authorized TCA’s CEO to execute an agreement to implement one-way interoperability with the North Texas Tollway Authority (NTTA). In March, the Boards directed staff to pursue implementation of the one-way interoperability concept and return to the Boards with cooperative agreements for approval.
Transportation Corridor Agencies (TCA) staff has worked with NTTA to develop the one-way interoperability concept and determine the specifications under which TCA and NTTA will be interoperable.
As background, the federal transportation reauthorization bill, known as MAP-21 and passed in 2012, included a mandate requiring tolling agencies across the United States to become interoperable with each other. However, due to state legislative restrictions, California tolling agencies cannot fully implement national interoperability until a legislative fix occurs. Given the potential benefits of increased convenience to customers and to keep momentum moving forward towards full national interoperability, TCA Boards of Directors approved one-way interoperability with NTTA. One-way interoperability is in accordance with existing statute and would allow The Toll Roads accountholders to use tolling facilities in Texas and have tolls billed to their Toll Roads account, enhancing mobility and providing added convenience.
Execution of this agreement enables TCA staff to continue making progress towards national interoperability and potentially enable TCA to be the first tolling agency in California to establish tolling interoperability beyond the state’s borders. Moving forward, TCA will continue its leadership role in the National Interoperability (NIOP) Committee and work with Western Region Toll Operators (WRTO) on regional hub alternatives. In addition, the Agencies will work with other California Toll Operators Committee (CTOC) agencies to support legislative work to meet national interoperability requirements.
IRVINE POLICE DEPARTMENT
The Foothill/Eastern Transportation Corridor Agency (F/ETCA) Board of Directors approved a two-year contract extension with the Irvine Police Department (IPD) to allow for occasional use of the Tomato Springs North Toll Plaza to conduct motorcycle officer training and Motor School training. This successful partnership between the F/ETCA and IPD advances TCA’s Strategic Plan goal of reusing the space where toll plazas currently exist but are no longer used for toll collection.
With the transition to All Electronic Tolling collection on The Toll Roads in 2014, cash toll booths were retired, leaving the existing toll plazas largely unused. The existing toll plazas present opportunities to enhance infrastructure that align with the Agencies’ vision and mobility goals and support of future technologies. TCA is currently in the process of exploring additional ways of reusing the toll plazas and plans to issue a request for information (RFI) to solicit ideas for consideration. (Continued)
INDEPENDENT AUDITOR AFFIRMS FISCAL YEAR 24 FINANCIAL STATEMENTS Both Boards of Directors received the audited financial statements for the year ending June 30, 2024. The independent auditing firm Crowe LLP issued an unmodified opinion – the highest level of assurance that the financial statements are fairly stated in all material respects in accordance with generally accepted accounting principles.
The San Joaquin Hills Transportation Corridor Agency and Foothill/Eastern Transportation Corridor Agency have received unmodified audits every year since the TCA’s inception in 1986.
To read the FY24 audited financial statements, visit: Financial Reports | The Toll Roads. 241/91 EXPRESS CONNECTOR TOLL FACILITY APPLICATION
The F/ETCA Board of Directors approved action which moves forward the 241/91 Express Connector Toll Facility Application process. Consistent with the 2019 Term Sheet, a Toll Facility Application for supplemental tolling authority from the California Transportation Commission (CTC) has been prepared for the 241/91 Express Connector (Project). The F/ETCA Board’s action approved the reimbursement costs associated with the CTC’s review of the Toll Facility Application for the Project and continues to take positive steps for the Project to move towards construction, estimated to be in late-2025.
COMMUNITY DEVELOPMENT DEPARTMENT
DATE: DECEMBER 3, 2024
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: NATE FARNSWORTH, COMMUNITY DEVELOPMENT DIRECTOR
PREPARED BY: JIM SOWERS, BUILDING OFFICIAL
SUBJECT: PUBLIC HEARING AND ADOPTION OF 2021 INTERNATIONAL PROPERTY MAINTENANCE CODE (ORDINANCE NO. 2024-1112)
RECOMMENDATION
It is recommended that the City Council:
1. Conduct a public hearing on the adoption of the 2021 Edition of the International Property Maintenance Code.
2. Adopt Ordinance No. 2024-1112: An Ordinance of the City Council of the City of Yorba Linda Amending Chapter 15.34 of the Yorba Linda Municipal Code and adopting by reference the International Property Maintenance Code, 2021 Edition, with certain amendments.
BACKGROUND/DISCUSSION
The City currently utilizes the 1997 Uniform Code for the Abatement of Dangerous Buildings and the 1997 Uniform Housing Code for addressing certain property maintenance issues; however, these regulations have not been updated for some time. Staff is recommending the adoption of the 2021 International Property Maintenance Code as an additional tool to address local property maintenance issues, such as unlawful home occupations, illegal dumping, and illegal cultivation of cannabis.
Some of the key regulations include the following:
Provides clear and concise requirements for boarding up unsafe properties. Establishes requirements for properties with vague or missing permit history and maintenance requirements for older properties.
Provides updated definitions that are easy to understand and coincide with the current Yorba Linda adopted California Building Codes.
PUBLIC HEARING AND ADOPTION OF 2021 INTERNATIONAL PROPERTY MAINTENANCE CODE (ORDINANCE NO. 2024-1112)
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Provides documented code sections for streamlining code enforcement officer and establishes inspection times.
FISCAL IMPACT
No fiscal impact.
ENVIRONMENTAL ANALYSIS
The activity is covered by the common-sense exemption per Section 15061(b) of the CEQA Guidelines in that CEQA applies only to projects which will have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.
ALTERNATIVES
The City Council could not adopt the recommended Ordinance and staff would continue to solely utilize the 1997 Uniform Code for the Abatement of Dangerous Buildings and the 1997 Uniform Housing Code for property maintenance issues.
ATTACHMENTS
1) Ordinance No. 2024-1112 adopting the 2021 International Property Maintenance Code
ORDINANCE NO. 2024-1112
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF YORBA LINDA AMENDING CHAPTER 15.34 OF THE YORBA LINDA MUNICIPAL CODE AND
ADOPTING BY REFERENCE THE INTERNATIONAL PROPERTY MAINTENANCE CODE, 2021 EDITION, WITH CERTAIN AMENDMENTS
WHEREAS, California Government Code Section 50022.1 et seq. authorizes the city to adopt by reference the International Property Maintenance Code, 2021 edition, published by the International Code Council, Inc., with certain amendments; and WHEREAS, California Health and Safety Code Section 50022.1 et seq. and 18941.5 authorizes cities to adopt codes with modifications determined to be reasonably necessary because of local climatic, geological or topographical conditions; and
WHEREAS, the City Council of Yorba Linda desires to adopt the International Property Maintenance Code, 2021 Edition, with certain amendments to assure the Codes are tailored to the particular safety needs of the City of Yorba Linda as required by its unique climatic, geological and topographical conditions; and WHEREAS, the City Council held a public hearing on December 3, 2024 at which time all interested persons had the opportunity to appear and be heard on the matter of adopting the International Property Maintenance Code, 2021 Edition, as mentioned herein, and
WHEREAS, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF YORBA LINDA DOES HEREBY ORDAIN AS FOLLOWS:
Section 1. Chapter 15.34 of the Yorba Linda Municipal Code is added in its entirety to read as follows:
CHAPTER 15.34
INTERNATIONAL PROPERTY MAINTENANCE CODE
SECTIONS:
15.34.010 International Property Maintenance Code Adopted.
15.34.020 Chapter 1, Scope and Administration Amended
15.34.030 Chapter 2, Definitions
15.34.040 Chapter 3, General Requirements, Amended
15.34.050 Chapter 4, Light, Ventilation, Occupancy Limitations, Amended
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15.34.060 Chapter 5, Plumbing Facilities and Fixture Requirements, Amended
15.34.070 Chapter 6, Mechanical and Electrical Requirements, Amended
15.34.080 Chapter 7, Fire Safety Requirements, Deleted in its entirety
15.34.090 Chapter 8, Referenced Standards, Amended
15.34.100 Appendix A, Boarding Standard, Amended
15.34.110 Appendix B, Board of Appeals, Deleted in its entirety
15.34.010 International Property Maintenance Code Adopted.
There is hereby adopted by reference, as the International Property Maintenance Code, 2021 Edition, with certain amendments, published by the International Code Council, for the purpose to protect health, safety, and welfare in both existing residential and nonresidential buildings and premises within the City. One certified copy of which is on file in the Office of the City Clerk for public inspection and is adopted with the same force and effect as though set out herein in full. The International Property Maintenance Code, 2021 Edition, as adopted herein, is amended as set forth in 15.34.010 through
15.34.110.
15.34.020 Chapter 1, Scope and Administration, amended.
Section 101 Scope and General Requirements, is hereby amended to read as follows:
101.1 Title. These regulations shall be known as the International Property Maintenance Code of the City of Yorba Linda, hereinafter referred to as “this Code”.
Section 101.2 Scope. The provisions of this code shall apply to all existing residential and nonresidential structures and all existing premises and constitute minimum requirements and standards for premises, structures, equipment, and facilities for light, ventilation, space, heating, sanitation, protection from the elements, a reasonable level of safety from fire and other hazards, and for a reasonable level of sanitary maintenance; the responsibility of the owners, an owners authorized agent, operators and occupants; the occupancy of existing structures and premises, and for the administration, enforcement and penalties.
Where conflicts occur between this code and the referenced standards, the provisions of the California Building Codes and referenced standards within the California Building Codes, as adopted and amended by the City of Yorba Linda shall apply.
Section 102 Applicability is hereby amended to read as follows:
102.3 Application of other codes. Repairs, additions, or alterations to a structure, or changes of occupancy, shall be done in accordance with the procedures and provisions of the adopted California Building Codes, and The California Existing Building Code as
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adopted and amended by the city of Yorba Linda. Nothing in this code shall be construed to cancel, modify, or set aside any provision of the California Building Codes, as adopted, and amended by the City of Yorba Linda.
102.7, Historic Buildings, omitted.
102.8 Referenced codes and standards. The codes and the standards referenced in this Code shall be those adopted and amended by the City of Yorba Linda and those that are listed in Chapter 35 of the California Building Code and considered part of the requirements of this code to the prescribed extent of each such reference and further regulated in Sections 102.8.1 and 102.8.2.
Exception:
Where enforcement of code a provision would violate the conditions of the listing of the equipment or appliance, the condition of the listing shall apply. 102.8.1 Conflicts. Where conflicts occur between provisions of this code and the referenced standards, the provisions of the California Building Codes and the referenced standards within the California Building Codes, as adopted and amended by the City of Yorba Linda shall be used in the application and the most restrictive shall apply.
102.8.2 Provisions in referenced codes and standards. Where the extent of the reference to a referenced code or standard includes subject matter that is within the scope of this code, the provisions of the California Building Codes, as adopted and amended by the City of Yorba Linda and standards, as applicable, shall take precedence over the provisions in the referenced code or standard.
Section 103, Code Compliance Agency, has been omitted in its entirety.
Section 104, Fees, has been omitted in its entirety.
Section 107, Means of Appeal, is hereby amended to read as follows:
107.1 General. The provisions set forth in the California Building Code, Appendix B, as adopted by the City of Yorba Linda, shall set the provisions and the requirements as the Means of Appeal process.
107.2 Limitations of authority. Omitted.
107.3 Qualifications. Omitted.
107.4 Administration. Omitted.
Section 108, Board of Appeals, is hereby amended to read as follows:
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108.1 Membership of board. The provisions of the California Building Code, Appendix B, as adopted and amended by the City of Yorba, shall govern as the requirements and qualifications for the Board of Appeals.
Section 109 Violations, is hereby amended to read as follows:
109.1 Unlawful acts. It shall be unlawful for any person, firm, or corporation to erect, construct, alter, extend, repair, move, demolish or occupy any building, structure or equipment regulated by this code, or cause same to be done, in conflict with or in violation of any of the provisions of this code, or the California Building Codes and standards as adopted and amended by the City of Yorba Linda. 109.2 Notice of Violation. The building official is authorized to serve a Notice of Violation or order on the person responsible for the erection, construction, alteration, extension, repair, moving, removal, demolition or occupancy of a building or structure in violation of the provisions of this code, the California Building Codes as adopted and amended by the City of Yorba Linda, or in violation of a detail statement or plan approved thereunder, or in violation of a permit or certificate of the legal action or condition and the abatement of the violation.
109.3 Prosecution of violation. If the Notice of Violation is not complied within the time prescribed by such notice, the building official is authorized to request the legal counsel of the jurisdiction to institute the appropriate proceeding at law or in equity to restrain, correct or abate such violation, or to require the removal or termination of the unlawful occupancy of the building or structure in violation of the provisions of this code, shall be subject to the penalties as prescribed by law. Any action taken by the City of Yorba Linda on such premises shall be charged against the real estate upon which the structure is located, and a lien shall be placed upon such real estate. 109.4 Violation Penalties. Any person who violates a provision of this code or fails to comply with any of the requirements thereof or who erects, constructs, alters, or repairs a building or structure in violation of the approved construction documents or directives of the code official, or the permit or certificate issued under the provisions of this code, shall be subject to the penalties as prescribed by law.
Section 110 Stop Work Order, is hereby amended to read as follows:
110.4 Failure to comply. Any person who shall continue to work after having been served with a Stop Work Order, except such work as that person is directed to perform by the Building Official, under permit to remove a violation or unsafe condition, shall be subject to fines established by the authority having jurisdiction.
Section 111 Unsafe Structures and Equipment, is hereby amended to read as follows:
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111.1.4 Unlawful Structure. An unlawful structure is one found in whole or in part to be occupied by more persons than that permitted by the California Building Codes as adopted and amended by the City of Yorba Linda, or was erected, altered, or occupied contrary to law.
111.9 Restoration or Abatement. The structure or equipment determined to be unsafe by the code official is permitted to be restored to a safe condition. The owner, owner’s authorized agent, operator of a structure, premises or equipment deemed unsafe by the code official shall abate or cause to be abated or corrected such unsafe conditions either by repair, rehabilitation demolition or other approved corrective action. To the extent that repairs, alterations, or additions are made, or a change of occupancy occurs during the restoration of the structure, such as repairs, alterations additions, or change of occupancy shall comply with the requirements of the California Building Codes as adopted and amended by the City of Yorba Linda.
Section112, Emergency Measures, is hereby amended to read as follows:
112.1 Imminent danger. When, in the opinion of the code official, there is imminent danger of failure or collapse of a building or structure that endangers life, or when any structure or part of a structure has fallen and life is endangered by the occupation of the structure, or when there is actual or potential of danger to the building occupants or those in close proximity of any structure because of explosives, explosive fumes or vapors or the presence of toxic fumes, gases or materials, or operation of defective, or dangerous equipment, the code official is herby authorized and empowered to order and require the occupants to vacate the premises forthwith. The code official shall cause the structure to be posted at each entrance to such structure a notice reading as follows: “DO NOT ENTER! UNSAFE TO OCCUPY”. It shall be unlawful for any person to enter such structure except for the purpose of securing the structure, making the required repairs, removing the hazardous condition or of demolishing the same. 112.3 Closing Streets, has been omitted in its entirety.
15.34.030 Chapter 2 Definitions, amended.
Section 201 General, is hereby amended to read as follows:
201.3 Terms defined in other codes. Where terms are not defined in this code and are defined in California Building Codes and Standards as adopted and amended by the City of Yorba Linda, such terms shall have the meanings ascribed to them as stated in those other codes.
Exception: When used within this code, the terms unsafe, and dangerous shall have only the meanings ascribed to them in this code and shall not have the meanings ascribed to them by the California Building Codes as amended by the City of Yorba Linda.
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Section 202 Definitions, is hereby amended to read as follows:
BEDROOM. A bedroom shall be defined as any enclosed space that does not have one wall open to the rest of the house such as a bonus room, office, workout room, media room, and library, or other enclosed room which could potentially be used as a bedroom.
DWELLING UNIT. Any building that contains one or two dwelling units used, intended, or designed to be built, used, rented, leased, let or hired out to be occupied, or that are occupied for living purposes.
SYSTEM. Course of action, agenda, program, procedure, plan of procedure, outline, design layout method, reference to internal parts, combination of parts.
HISTORICAL FABRIC OR MATERIALS. Original and later-added historically significant construction materials, architectural finishes or elements in a particular pattern or configuration which form a qualified historical property, as determined by the City of Yorba Linda.
HISTORICAL SIGNIFICANCE. Importance for which a property, or structure has been evaluated and found to be historical, as determined by the City of Yorba Linda.
INOPERABLE VEHICLE. Any abandoned, dismantled, non-functional, unlicensed, unregistered, or wrecked vehicle, or parts thereof, or any vehicle incapable of operating safely and legally upon any highway, roadway, public street, or waterway as determined by California Law.
15.34.040 Chapter 3 General Requirements, amended.
Section 302 Exterior Property Areas, is hereby amended to read as follows:
302.2 Grading and drainage. Premises shall be graded and maintained to prevent the erosion of soil and water runoff while keeping the natural drainage or manufactured slope drainage flow intact. All drainage shall coincide with the California Building Code, the California Residential Code as adopted and amended by the City of Yorba Linda where applicable, all prior plan or any other approval.
Exception: Approved retention areas and reservoirs.
Section 303 Swimming Pools, Spas and Hot Tubs, is hereby amended to read as follows:
303.2 Enclosures. Per Ordinance 2022-1102, any constructed or prefabricated structure holding a body of water exceeding (18) inches in depth used for swimming, bathing, meditating or observation, which shall include swimming pools, hot tubs, fountains, ponds or any other body of water (18) inches in depth and located on a
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residential or commercial property within the City of Yorba Linda shall comply with the City of Yorba Linda’s Ordinance No. 2022-1094 regarding Pool Barriers.
Section 304 Exterior Structure, is hereby amended to read as follows:
304.1.1 Unsafe Conditions. The following unsafe conditions shall be determined as unsafe and shall be repaired or replaced to comply with the California Building Codes, as adopted and amended by the City of Yorba Linda.
304.14 Insect Screens. Is hereby deleted in its entirety.
Section 306 Component Serviceability, is hereby amended to read as follows:
306.1.1 Unsafe Conditions. Where any of the following conditions cause the component or system to be beyond its limit state, the component or system shall be determined as unsafe and shall be repaired or replaced to comply with the applicable 2022 California Building Codes currently adopted and amended by the City of Yorba Linda as required, for existing buildings.
Section 307 Handrails and Guardrails, is hereby amended to read as follows:
307.1 General. Every exterior and interior flight of stairs shall have a handrail on not less than one side of each flight of stairs with four or more risers and every stair, open portion of a stair, landing, balcony, porch, deck, ramp or other walking surface that is more than 30 inches above the floor or grade below shall have guards. All guardrails and handrails shall comply with the 2022 California Building Code and the 2022 California Residential Code.
Section 308 Rubbish and Garbage, is hereby amended to read as follows:
308.3.1 Garbage Facilities. The owner of every dwelling shall supply one of the following: an approved mechanical food waste grinder in each dwelling unit, or an approved leakproof, covered outside garbage container.
15.34.050 Chapter 4 Light, Ventilation, and Occupancy Limitations, amended.
Section 401 General, is hereby amended to read as follows. 401.3 Alternative devices. In lieu of the means for natural light and ventilation, the City of Yorba Linda reserves the right to supplement the use of its current adopted and amended California Building Codes and the International Property Maintenance Code, as adopted, and amended for the means of enforcement for the requirements of natural light and mechanical ventilation shall be permitted.
15.34.060 Chapter 5 Plumbing Facilities and Fixture Requirements, amended.
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Section 501 General, is hereby amended to read as follows:
501.3 Requirements. Is hereby added to read as follows: The City of Yorba Linda reserves the right to supplement the use of its current adopted and amended California Building Codes and the International Property Maintenance Code, as adopted, and amended for the means of enforcement for all plumbing facilities and fixture requirements as applicable.
Section 502 Required Facilities, is hereby amended to read as follows:
502.5 Public toilet facilities. Public toilet facilities shall be maintained in a safe, sanitary, and working condition in accordance with the current California Plumbing Code, the International Property Maintenance Code, and the California Building Codes as adopted and amended by the City of Yorba Linda, as it relates to disabled access and all other requirements as applicable.
Section 505 Water Systems, is hereby amended to read as follows:
505.1 General. Every sink, lavatory, bathtub, or shower, drinking fountain, water closet, or other plumbing fixture shall be properly connected to either a public water system or to an approved private water system. Kitchen sinks, lavatories, laundry facilities, bathtubs and showers shall be supplied with hot or tempered and cold running water in accordance with the California Plumbing Code and the International Property Maintenance Code as applicable.
505.4 Water heating facilities. Water heating facilities shall be installed per Chapter 5, of the current California Plumbing Code.
505.5.1 Abandonment of Systems. Where a non-potable water reuse system or a rainwater collection and distribution system is not maintained or the owner ceases use of the system, the system shall be abandoned in accordance with the current California Plumbing Code.
15.34.070 Chapter 6 Mechanical and Electrical Requirements, amended.
Section 601 General, is hereby amended to read as follows:
601.3 Requirements. Is hereby added to read as follows: The City of Yorba Linda reserves the right to supplement the use of its current adopted and amended California Building Codes and the International Property Maintenance Code, as adopted, and amended for the means of enforcement for all the requirements pertaining to mechanical and electrical requirements as applicable.
Section 602 Heating Facilities, is hereby amended to read as follows:
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602.2 Residential occupancies. Where the winter design temperature is below 60º F every dwelling unit shall be provided with heating facilities capable of maintaining a room temperature of 68 °F, at a point 3 feet above the floor and 2 feet from the exterior walls in all habitable rooms, bathrooms, and toilet rooms. Cooking appliances shall not be used to provide the required heating. The installation of one or more portable space heaters shall not be used to achieve compliance with this section.
Exception: Has been omitted.
602.3 Heat supply. Every owner and operator of any building who rents, leases, or lets one or more dwelling units or sleeping units on terms, either expressed or implied, shall furnish heat to the occupants thereof shall be capable of supplying heat and maintaining a minimum temperature of 68 °F in all habitable rooms, bedrooms, bathrooms, and toilet rooms.
Exceptions: Have been omitted.
Section 604 Electrical Facilities, is hereby amended to read as follows:
604.1 Facilities required. Every occupied building shall be provided with an electrical system in compliance with the requirements of the current California Building Codes as adopted and amended by the City of Yorba Linda and the International Property Maintenance Code as adopted and amended for the means of enforcement pertaining to electrical code requirements as applicable.
604.2 Service. The size and usage of appliances and equipment shall serve as a basis for determining the need for additional facilities in accordance with NFPA 70. Dwelling units shall be served by a three wire, 120/240-volt, single phase electrical service having a minimum rating of 100 amperes.
604.3.1.1 Electrical Equipment. Electrical distribution equipment, motor circuits, power equipment, transformers, wire, cable flexible cords, wiring devices, ground fault circuit interrupters, surge protectors, molded case circuit breakers, low-voltage fuses, luminaires, ballasts, motors and electrical control, signaling and communication equipment that have been exposed to water, tampered with, or any other physical damage shall be replaced in accordance with the current California Electrical Code, as adopted and amended by the City of Yorba Linda.
Exception: Omitted.
604.3.2.1 Electrical Equipment. Electrical switches, receptacles, and fixtures, including furnace, water heating, security system and power distribution circuits, that have been exposed to fire, shall be replaced in accordance with the provisions of the current California Electrical Code as amended and adopted by the City of Yorba Linda.
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Exception: Electrical switches, receptacles, and fixtures that shall be allowed to be repaired where an inspection report from the manufacturer or an approved manufacturer’s representative indicates that the equipment has not sustained damage that requires replacement.
Section 605 Electrical Equipment, is hereby amended to read as follows:
605.4 Wiring. Flexible cords or extension cords shall not be used for permanent wiring, or for running through doors, windows, or cabinets, or concealed within walls, floors, or ceilings.
Section 606 Elevators, Escalators and Dumbwaiters, is hereby amended to read as follows:
606.1 General. Elevators, dumbwaiters, and escalators shall be maintained in compliance with ASME A17.1.
15.34.080 Chapter 7 Fire Safety Requirements, amended.
Section 701 General, amended.
Section 701.1 Scope, is hereby amended to read as follows:
All dwelling units and commercial buildings shall comply with the current fire safety requirements of the current adopted California Building Codes as adopted and amended by the City of Yorba Linda and the Orange County Fire Authority requirements.
15.34.90 Referenced Standards, amended.
The codes and standards referenced in this book shall be those that are listed in Chapter 35 of the California Building Code and considered part of the requirements of this code to the prescribed extent of each such reference and further regulated in Sections 102.8.1 and 102.8.2 of this code as amended.
Exception: Where enforcement of a code provision would violate the conditions of the listing of the equipment or appliance, the condition of the listing shall apply.
15.34.100 Appendix A, Boarding Standard, amended.
Section A 102 Materials, is hereby amended to read as follows:
A102.1 Boarding Sheet Material. Boarding sheet material shall be a minimum of 1/2- inch-thick CDX plywood panels, no “OSB-oriented strand board” or any other structural plywood panel complying with the adopted California Building Code.
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A102.2 Boarding framing material. Boarding framing material shall be minimum nominal 2-inch by 4-inch solid swan lumber complying with the adopted California Building Code.
A102.3 Boarding fasteners. Boarding fasteners shall be minimum 3/8 - inch -diameter carriage bolts of such a length as required to penetrate the assembly and as required to adequately attach the washers and nuts. Washers and nuts shall comply with the adopted California Building Code.
A104 Referenced Standard is hereby omitted in its entirety.
15.34.110 Appendix B, Board of Appeals, is hereby omitted in its entirety.
Section 2. Severability. If any section, subsection, sentence, claue, phase, or portion of this Ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance, and each section, subsection, subdivision, sentence, clause, phrase or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases or portions might subsequently be declared invalid or unconstitutional.
Section 3. Effective Date. This ordinance shall take effect thirty days after its adoption.
The City Clerk shall certify to the adoption of this ordinance and shall cause this ordinance or a summary thereof to be published in the manner required by law.
PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Yorba Linda on this 3rd day of December 2024. ___________________________
MAYOR
CITY OF YORBA LINDA
ATTEST:
_____________________________
MARCIA BROWN, CITY CLERK
CITY OF YORBA LINDA
APPROVED AS TO FORM
RUTAN & TUCKER LLP
ORDINANCE NO. 2024-1112
PAGE NO. 12
CITY ATTORNEY
STATE OF CALIFORNIA )
ss.
COUNTY OF ORANGE )
I, Marcia Brown, City Clerk of the City of Yorba Linda, California, DO HEREBY CERTIFY that the foregoing Ordinance was adopted at a regular meeting of the City Council of the City of Yorba Linda held on the 3rd day of December 2024, and was carried by the following roll call vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
___________________________________
MARCIA BROWN, CITY CLERK
CITY OF YORBA LINDA
CITY CLERK'S OFFICE
DATE: DECEMBER 3, 2024
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: MARCIA BROWN, CMC, CITY CLERK
SUBJECT: CITY COUNCIL INTEREST IN BEING APPOINTED TO ORGANIZATIONS,
AGENCIES AND COMMITTEES
RECOMMENDATION
It is recommended that the Mayor solicit input from his/her fellow Council Members on whether they are available and interested in serving on a particular entity on the list of City Council Appointments to Organizations, Agencies and Committees so that the Mayor can make recommendations for Council approval at the December 17, 2024 City Council meeting.
BACKGROUND
Ordinance No. 2009-928, adopted on March 17, 2009, states in part that the first Tuesday of each December the Mayor shall ask Council Members to state whether they are available and desire to serve on a particular entity on the list of regional organizations, agencies or committees. The Ordinance further states that the Mayor shall then consider the experience, special skills and workload of each Council Member and prepare written recommendations for presentation as a staff report at the next regular City Council meeting.
The appointments shall be affirmed by a majority vote of the City Council.
The following agencies pay a stipend or otherwise provide a financial benefit to the appointee: Orange County Fire Authority, Transportation Corridors Agency and Orange County Mosquito & Vector Control District. After Council appointments are confirmed at the next Council meeting, staff will file Form 806 on the City’s website, reporting the compensation paid by these agencies.
DISCUSSION
The Orange County Fire Authority bylaws require that each member agency, by resolution of its governing body, designate and appoint one representative to act as its Director on the Authority Board of Directors. The resolution is included in this packet.
ALTERNATIVES
Ask for additional information and provide staff with further direction.
CITY COUNCIL INTEREST IN BEING APPOINTED TO ORGANIZATIONS, AGENCIES AND
COMMITTEES
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ATTACHMENTS
1. List of Current City Council Appointments to Organizations, Agencies and Committees
2. Information re City Council Appointments to Organizations, Agencies and Committees
3. Ordinance No. 2009-928
4. Correspondence
5. Resolution Appointing a Representative to Orange County Fire Authority
CITY COUNCIL APPOINTMENTS TO
ORGANIZATIONS, AGENCIES AND COMMITTEES
2024
AGENCY/COMMITTEE DELEGATE ALTERNATE
ACC-OC Mayor Mayor Pro Tem
Bridges at Kraemer Place Community Advisory Board Campbell N/A Finance Committee
Haney
Rodriguez N/A
Foothill/Eastern Transportation Corridor Agency Haney Huang League of California Cities - OC Division Lim N/A
Orange County City Selection Committee Mayor N/A
Orange County Council of Governments (OCCOG) Lim N/A
Orange County Fire Authority Haney N/A
Orange County Mosquito and Vector Control District
Huang
2-Year Term Exp. 1/2025 N/A
Placentia Yorba Linda Unified School District Campbell Rodriguez Santa Ana River Flood Protection Agency Lim Campbell
Southern California Association of Governments Lim Rodriguez Trauma Intervention Program Lim Haney
Yorba Linda Chamber of Commerce Campbell Haney
Yorba Linda Water District Lim Rodriguez
YLWD/CC Joint Advisory Committee
Lim
Rodriguez N/A
INFORMATION RE CITY COUNCIL APPOINTMENTS TO
ORGANIZATIONS, AGENCIES AND COMMITTEES
ASSOCIATION OF CALIFORNIA CITIES – ORANGE COUNTY
Meeting Time 12:00 P.M. – 2:00 PM.
Meeting Dates 3rd Wednesday of the month (Board Meeting) Meeting Place Virtual and Rotating Meeting Locations
Contact: Courtney Arlow (714) 953-1300
Responsibilities Serves as a vital resource for municipal staff and elected officials, educational resource for City
leaders, catalyst for regional collaboration
COMMUNITY ADVISORY BOARD (CAB) BRIDGES AT KRAEMER PLACE Meeting Time Varies
Meeting Dates Meetings will be held twice a year
Meeting Place Varies
Responsibilities Review the operations of the Bridges at Kraemer Place Year Round Emergency Shelter Program and MultiService Center, enhance community relations and address any strengths and concerns from the neighborhood,
local business, city and county entities, service provider partners and shelter clients and communicate that
information to the County
FINANCE COMMITTEE – STANDING COMMITTEE
Meeting Time Usually 5:00p.m.
Meeting Dates Quarterly or as needed
Meeting Place City Hall
Responsibilities Review check registers and other fiscally related items, act as City’s Audit Committee and meet &
consult with auditors annually prior to the
initiation of the audit, review all findings discussed
in the audit report
Rev. 11/20/24
FOOTHILL/EASTERN TRANSPORTATION CORRIDOR AGENCY
Meeting Time 9:30 A.M.
Meeting Dates Board meetings – 2nd Thursday of month
Committee meetings - noon on Wednesday,
8 days prior to board meetings, as needed
Meeting Place Transportation Corridor Agency
125 Pacifica, Suite 100, Irvine, CA 92618-3304
P.O. Box 53770, Irvine, CA 92619-3770
(949) 754-3400
Responsibilities Represent City and conduct business of the Authority
Compensation $120.00 per meeting (maximum 18 meetings per quarter) plus mileage
ORANGE COUNTY CITY SELECTION COMMITTEE
Meeting Time Varies
Meeting Dates: As needed. Normally in May and November, unless a special meeting is scheduled.
Meeting Place Varies
Information The City Selection Committee is made up of all mayors from all 34 cities in OC and their purpose is to appoint people to Boards, Commissions and
Committees.
ORANGE COUNTY COUNCIL OF GOVERNMENTS
Meeting Time 10:30 A.M. – 12:30 P.M.
Meeting Dates 4th Thursday of the month (Board Meeting) Meeting Place Transportation Corridor Agencies
125 Pacifica, #120 Irvine, 92618
Responsibilities Attend meetings and report to Council
Composition Public agencies, cities & special districts in OC
Rev. 11/20/24
ORANGE COUNTY FIRE AUTHORITY
Meeting Time 6:00 P.M.
Meeting Dates 4th Thursday of month (Board Meeting)
Meeting Place OCFA Headquarters
1 Fire Authority Road
Irvine, CA 92602
(714) 573-6042
Compensation $100.00 per meeting/per day
(maximum $300.00 per month)
ORANGE COUNTY MOSQUITO & VECTOR CONTROL DISTRICT
Meeting Time 3:00 P.M.
Meeting Dates 3rd Thursday of month
Meeting Place 13001 Garden Grove Blvd, Garden Grove
(714) 971-2421, ext. 112
Responsibilities Board of Trustees oversees business of District Information Trustee elected for 2 or 4 year term.
Compensation $100.00 per meeting (maximum $1,200 per
year)
PLACENTIA YORBA LINDA UNIFIED SCHOOL DISTRICT
Meeting Time 7:00 P.M.
Meeting Dates 2nd Tuesdays monthly but varies
Meeting Place PYLUSD Board Room
1301 E. Orangethorpe Ave., Placentia
Information Liaison between City and PYLUSD. Attend
Board meetings as necessary.
SANTA ANA RIVER FLOOD PROTECTION AGENCY (SARFPA)
Meeting Time 4:00 P.M.
Meeting Dates 4th Thursday in January, March, May, June, July,
Rev. 11/20/24
September, and November
Meeting Place Orange County Water District, Rm. C-3
10500 Ellis Avenue, Fountain Valley
(714) 834-5142
Information Notices will be sent prior to meetings.
Full Commission meeting twice yearly.
Executive Committee meets selected months.
SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS
Information Attend Annual General Assembly meeting in
April or May.
TRAUMA INTERVENTION PROGRAM
Meeting Time 8:30 A.M. - 10:00 A.M.
Meeting Dates TBA
Meeting Place Orange County Fire Authority Headquarters 1 Fire Authority Road, Irvine
(714) 314-0744
Responsibilities Attend quarterly meetings and advise TIP staff on ways to improve services provided to the
cities.
YORBA LINDA CHAMBER OF COMMERCE
Meeting Dates Board Meeting – 3rd Wednesday of the month, 8:00 A.M. at Community Center, Yorba Linda
Network Connection – Every Tuesday,
11:30 A.M. – 1:00 P.M. Black Gold Golf Club
Meeting Place Chamber of Commerce Office
4801 Park Avenue, Yorba Linda
(714) 993-9537
Responsibilities Liaison between Chamber and City Council
Rev. 11/20/24
YORBA LINDA WATER DISTRICT
Meeting Time 8:30 A.M.
Meeting Dates 2nd and 4th Thursdays of month
Meeting Place Yorba Linda District Office Board Room
1717 E. Miraloma, Placentia
(714) 777-3018
Responsibilities Attend Board meetings as necessary
YLWD/CC JOINT ADVISORY COMMITTEE
Meeting Time Varies
Meeting Dates Quarterly
Meeting Place City Hall
Information Discuss issues of common interest, projects within community and other related matters
ORDINANCE NO. 2009- 928
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF YORBA
LINDA CONCERNING CITY COUNCIL MEMBER APPOINTMENTS TO
REGION ENTITIES
THE CITY COUNCIL OF THE CITY OF YORBA LINDA DOES HEREBY ORDAIN AS FOLLOWS:
Section 1. Chapter 2. 04 of the Yorba Linda Municipal Code is hereby amended to add a new Section 2. 04. 210 to read as follows:
2. 04. 210 City Council Member Appointments to Regional Entities.
A. The agenda for the City Council' s regular meeting for the first Tuesday of each December shall contain a staff report under Mayor' s update listing all positions held by Council Members on regional entities and the dates, times and locations of the entities' meetings and the amounts paid for meeting attendance. At the meeting the Mayor shall ask Council Members to state whether they are available and desire to serve a particular entity on the list.
B. The Mayor shall then consider the experience, special skills and workload of each Council Member and prepare written recommendations for presentation as a staff report at the next regular City Council meeting. The appointments shall be affirmed by a majority vote by the City Council."
Section 2. Severability. If any section, subsection, sentence, clause, phase, or portion of this Ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance, and each section, subsection, subdivision, sentence, clause, phrase or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases or portions might subsequently be declared invalid or unconstitutional.
Section 3. Effective Date. This ordinance shall take effect thirty days after its adoption.
The City Clerk shall certify to the adoption of this ordinance and shall cause this ordinance or a summary thereof to be published in the manner required by law.
PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Yorba Linda on this 17th day of March, 2009.
MARKSCHVAG, MAYO
CITY OF YORBA LINDA
ATTEST:
bow
KATHIE M. MENDOZA, CITY CLERK "
CITY OF YORBA LINDA
APPROVED AS TO FORM:
BEST BEST & KRIEGER LLP
CIN ATTORNEY
ORDINANCE NO. 2009-928
PAGE NO. 2
STATE OF CALIFORNIA )
SS.
COUNTY OF ORANGE )
I, KATHIE M. MENDOZA, City Clerk of the City of Yorba Linda, California, DO HEREBY CERTIFY that the foregoing Ordinance was adopted at a regular meeting of the City Council of the City of Yorba Linda held on the 17th day of March, 2009, and was carried by the following roll call vote:
AYES: COUNCILMEMBERS: - ANDERSON, HORTON', RIKEL, SCHWING, WINDER NOES: COUNCILMEMBERS: NONE
ABSENT: COUNCILMEMBERS: NONE
KATHIE M. MENDOZA, CITY CLERK
CITY OF YORBA LINDA
O R A N G E C O U N T Y F I R E A U T H O R I T Y P.O. Box 57115, Irvine, CA 92619-7115 • 1 Fire Authority Road, Irvine, CA 92602 Brian Fennessy, Fire Chief (714) 573-6000 www.ocfa.org
Serving the Cities of: Aliso Viejo • Buena Park • Cypress • Dana Point • Garden Grove • Irvine • Laguna Hills • Laguna Niguel • Laguna Woods • Lake Forest • La Palma • Los Alamitos • Mission Viejo • Rancho Santa Margarita • San Clemente • San Juan Capistrano • Santa Ana • Seal Beach • Stanton Tustin • Villa Park • Westminster • Yorba Linda • and Unincorporated Areas of Orange County
RESIDENTIAL SPRINKLERS AND SMOKE ALARMS SAVE LIVES
November 19, 2024
Mr. Mark A. Pulone, City Manager
City of Yorba Linda
4845 Casa Loma Avenue
Yorba Linda, CA 92886
Re: Appointment to the OCFA Board of Directors
Dear Mr. Pulone:
As Chair of the Orange County Fire Authority (OCFA) Board of Directors, I am writing to request your assistance in the coming months when OCFA’s member agencies make annual appointments of representatives to the Authority’s Board.
Currently, each Director serves on the OCFA Board until either a successor is appointed by the member agency or the Director leaves office. With eight members transitioning off the Board in December, we respectfully request that the appointment to fill each vacancy be added to your agenda at the earliest opportunity. Enclosed is a template resolution to facilitate this appointment; please forward it to the Clerk of the Authority promptly so we can initiate the onboarding process.
Our first meeting of 2025 is scheduled for January 23 at 6 p.m.
With an operating budget approaching half a billion dollars, over 1,500 employees, four labor associations, and the operation of 78 fire stations, the issues we face are myriad and complex. The learning curve is steep to become familiar with the organizational structure, its operations and finances, and the types of policies and issues that come before the Board.
We would appreciate your assistance in discussing and sharing this with the members of your City Council. If you have any questions, please contact me at (714) 450-2426 or Chief Fennessy at (714) 573-6010.
Sincerely,
John O’Neill
Chair, OCFA Board of Directors
cc: Beth Haney, OCFA Board of Directors
Brian Fennessy, Fire Chief
Enclosure
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
YORBA LINDA CALIFORNIA, DESIGNATING AND
APPOINTING ITS REPRESENTATIVE TO THE ORANGE
COUNTY FIRE AUTHORITY’S BOARD OF DIRECTORS
WHEREAS, the City, as a “member” of the Orange County Fire Authority Joint Powers Authority (JPA) is entitled to appoint a representative director (“Director”) to the Orange County Fire Authority’s Board of Directors, and
WHEREAS, each member agency, by resolution of its governing body, shall designate and appoint one representative to act as its Director on the Authority Board of Directors, except the County whose Board of Supervisors shall appoint two representatives to act as its Directors, and
WHEREAS, each Director shall be a current elected member of the governing body, and
WHEREAS, each Director shall hold office until the selection of a successor by the appointing body, and
WHEREAS, each Director is to serve at the pleasure of his or her appointing body and may be removed at any time, with or without cause, at the sole discretion of that appointing body, and
WHEREAS, any vacancy shall be filled in the same manner as the original appointment of a Director.
NOW, THEREFORE the City Council of the City of Yorba Linda does hereby resolve as follows:
SECTION 1. The City Council hereby designate and appoint Council Member ___________ as a Director to the Orange County Fire Authority Board of Directors.
SECTION 2. The City Council hereby directs the City Clerk to transmit a copy of execute resolution to the Clerk of the Authority of the Orange County Fire Authority prior to their next regularly scheduled board meeting.
SECTION 3. This Resolution shall take effect immediately upon its adoption by the City Council and the City Clerk shall attest to and certify the vote adopting this Resolution.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Yorba Linda, California on the ___ day of _____, 2024.
_____________________________
MAYOR
CITY OF YORBA LINDA
ATTEST:
______________________________
MARCIA BROWN, CITY CLERK
CITY OF YORBA LINDA
APPROVED AS TO FORM:
RUTAN & TUCKER, LLP
_______________________________
CITY ATTORNEY
STATE OF CALIFORNIA )
ss.
COUNTY OF ORANGE )
I, MARCIA BROWN, City Clerk of the City of Yorba Linda, California, DO HEREBY CERTIFY that the foregoing Resolution was adopted at a regular meeting of the City of Yorba Linda held on the ___ day of _____, 2024 and was carried by the following roll call vote:
AYES: COUNCIL MEMBERS: Campbell, Haney, Huang, Lim, Rodriguez NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
_______________________________
MARCIA BROWN, CITY CLERK
CITY OF YORBA LINDA