CITY COUNCIL/SUCCESSOR AGENCY TO THE YORBA LINDA REDEVELOPMENT AGENCY,
YORBA LINDA HOUSING AUTHORITY AND YORBA LINDA MUNICIPAL FINANCING AUTHORITY
JOINT MEETING
AGENDA
Tuesday, June 17, 2025, 6:30 p.m.
Council Chambers
4845 Casa Loma Avenue
This meeting is being broadcast live for airing on cable channel 3, channel 99 AT&T U-Verse and the city's website. By remaining in the room, you are giving your permission to be televised.
Pages
CALL TO ORDER
The City Council/Successor Agency to the Yorba Linda Redevelopment Agency will convene at 6:00 p.m. in the Council Chambers at 4845 Casa Loma Avenue.
ROLL CALL
ANNOUNCEMENT OF CLOSED SESSION ITEMS
CITY COUNCIL/SUCCESSOR AGENCY TO THE YORBA LINDA
REDEVELOPMENT AGENCY
A. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION,
SIGNIFICANT EXPOSURE TO LITIGATION
Government Code Section 54956.9(d)(2) (3 Cases)
B. PUBLIC EMPLOYMENT – CITY MANAGER
Government Code Section 54957
PUBLIC COMMENT ON CLOSED SESSION ITEMS
CONVENE INTO CLOSED SESSION
RECESS
CALL TO ORDER
The City Council/Successor Agency to the Yorba Linda Redevelopment Agency, Yorba Linda Housing Authority and Yorba Linda Municipal Financing Authority will reconvene at 6:30 p.m. in the Council Chambers at 4845 Casa Loma Avenue, Yorba Linda.
ROLL CALL
PLEDGE OF ALLEGIANCE
INVOCATION
RABBI LEVI BLESOFSKY, CHABAD BETH MEIR HACOHEN
CLOSED SESSION REPORT
INTRODUCTIONS & PRESENTATIONS
RECOGNITION OF CUB SCOUT PACK 775 AND BOY SCOUT TROOP 1775
PROCLAMATION DECLARING WILDFIRE AWARENESS & PREVENTION
SEASON
PUBLIC COMMENTS – ITEMS ON THE CONSENT CALENDAR OR ITEMS NOT
ON THE REMAINDER OF THE AGENDA
There is a five (5) minute maximum time limit for each individual addressing the legislative body during Public Comments and on all other items listed on the Agenda.
Whenever a group of persons wishes to address the City Council on the same subject matter, it shall be proper for the presiding officer to request that a spokesman be chosen by the group so as to avoid unnecessary repetitions before the City Council.
CONSENT CALENDAR
All matters listed under "CONSENT CALENDAR" are considered by the City Council/ Successor Agency to the Yorba Linda Redevelopment Agency, Yorba Linda Housing Authority and Yorba Linda Municipal Financing Authority to be routine and will be enacted by one motion approving the recommendation listed on the Agenda. There will be no separate discussion unless Members of the Council/Successor Agency, Yorba Linda Housing Authority and Yorba Linda Municipal Financing Authority or Staff request specific items to be removed from the Consent Calendar.
Recommendation:
It is recommended that the City Council approve the Consent Calendar.
1. WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS ON
THE AGENDA
Recommendation:
It is recommended that the City Council/Successor Agency to the Yorba Linda Redevelopment Agency waive reading in full of all ordinances and resolutions on
the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
2. ACCOUNTS PAYABLE CHECK REGISTER – JUNE 17, 2025 7
Recommendation:
It is recommended that the City Council receive and file the accounts payable check register and wire transfer report dated June 17, 2025, in the amount of $6,583,855.79.
3. APPROVAL OF THE MINUTES OF THE JUNE 3, 2025 CITY COUNCIL /
SUCCESSOR AGENCY TO THE YORBA LINDA REDEVELOPMENT AGENCY
MEETING
37 Recommendation:
It is recommended that the City Council/Successor Agency to the Yorba Linda Redevelopment Agency approve the minutes of the June 3, 2025 City Council/Successor Agency to the Yorba Linda Redevelopment Agency joint meeting.
4. CANCELLATION OF STREET LIGHTING AND LANDSCAPE MAINTENANCE
ASSESSMENT DISTRICT (LMAD) SPECIAL ASSESSMENT FEES FROM ASSESSMENT YEARS 2019 AND 2020 FOR APN 353-531-05
49 Recommendation:
It is recommended that the City Council: 1.) Cancel the Street Lighting and Landscape Maintenance Assessment District (LMAD) special assessment fees for assessment years 2019 and 2020 for APN 353-531-05; and 2.) Direct staff to provide written authorization to the Office of the Treasurer-Tax Collector to remove the specified charges.
5. APPROVE AGREEMENT WITH FOUNTAINHEAD CONSULTING CORP.
FOR CONSTRUCTION MANAGEMENT & INSPECTION SERVICES; AND
APPROVE AGREEMENT WITH NINYO AND MOORE FOR GEOTECHNICAL & MATERIALS TESTING SERVICES FOR THE FY 24/25 ANNUAL PAVEMENT
PRESERVATION PROJECT
54 Recommendation:
It is recommended that the City Council: 1.) Approve a Professional Services Contract with Fountainhead Consulting Corporation (Fountainhead) in the amount of $212,012.00 to provide Construction Management and Inspection Services and authorize expenditures up to $31,801.80 in total contract contingencies (15% of contract) for potential additional services; and 2.) Approve a Professional Services Contract with Ninyo & Moore in the amount of $55,557.00 to provide Geotechnical and Materials Testing Services and authorize expenditures up to $8,333.55 in total contract contingencies (15% of contract) for potential additional services and unanticipated work; and 3.) Authorize the City Manager, on behalf of Council, to execute the proposed contract and agreements and change order approval authority to execute future contract modifications and increases in amounts not to exceed the contingency threshold amounts above for each respective agreement.
6. FACILITY USE AGREEMENT WITH THE AMERICAN RED CROSS FOR
EMERGENCY SHELTER USE
101
Recommendation:
It is recommended that the City Council approve the Facility Use Agreement between the City of Yorba Linda and the American National Red Cross, allowing the use of the Tommy Lasorda Jr. Field House as a temporary emergency shelter and authorize the City Manager, or his designee, to execute the agreement.
7. AWARD A PUBLIC WORKS CONSTRUCTION CONTRACT FOR THE
YORBA LINDA BOULEVARD TRAFFIC SIGNAL SYNCHRONIZATION PROJECT TO CROSSTOWN ELECTRICAL & DATA, INC.
110
Recommendation:
It is recommended that the City Council: 1.) Approve the plans and specifications for the Yorba Linda Boulevard Traffic Signal Synchronization Project from State College Boulevard to New River Road; and 2.) Find that the Project is categorically exempt from the California Environmental Quality Act (CEQA), Class 2, pursuant to CEQA Guidelines, Section 15302; and 3.) Award the Public Works Construction Contract to Crosstown Electrical & Data, Inc. for the Yorba Linda Boulevard Traffic Signal Synchronization Project from State College Boulevard to New River Road Project - in the amount of $2,380,799.00 and reject all other bids; and 4.) Authorize total contract contingencies of up to $357,119.85 (15% of the construction contract amount) for potential additional services and unforeseen work that may arise during construction; and 5.) Authorize the City Manager, on behalf of the City Council, to execute the construction contract and related agreements, and to approve future contract modifications and change orders within the authorized contingency amount.
8. FISCAL YEAR 2025/26 INVESTMENT POLICY 148
Recommendation:
It is recommended that the City Council approve and adopt the Investment Policy for fiscal year 2025/26.
9. RESOLUTION NO. 2025-5944 – FISCAL YEAR 2025/26 APPROPRIATIONS (GANN) LIMIT
166
Recommendation:
Staff recommends that the City Council adopt Resolution No. 2025-5944 establishing the appropriations limit for Fiscal Year 2025/26.
10. RES NOS. 2025-5945 & 2025-5946, SUCCESSOR AGENCY RES NOS. 2025-24 & 2025-25 ADOPTION OF OPERATING AND CAPITAL BUDGETS FOR FY2025/26 AND 2026/27, APPROVAL OF THE CIP FY2025/26 - 2031/32
171
Recommendation:
It is recommended that the City Council: 1.) Approve the Two-Year Budget for Fiscal Years 2025/26 and 2026/27 as detailed in Attachment 1, approve the staffing authorizations set forth in the Authorized Positions Listing as shown in Attachment 2, approve the revised Salary Schedule as shown in Attachment 3, Adopt Resolution Nos. 2025-5947 and 2025-5948 to include and adopt certain new job classifications and salary ranges effective July 1, 2025 (Attachment 4 and
5) and adopt Resolution No. 2025-5945 (Attachment 6) approving the Two-Year Operating Budget for Fiscal Years 2025/26 and 2026/27; and 2.) Approve the Seven-Year Capital Improvement Program (CIP) for Fiscal Years 2025/26 through 2031/32 as detailed in Attachment 8, including 1) the Tier 1 projects for Fiscal Years 2025/26 and 2026/27 included in the Two-Year Budget (Attachment 7) and 2) approval of the projects for Fiscal Years 2025/26 through 2031/32 and the currently unfunded Tier 2 projects in order to remain in compliance with the Orange County Transportation Authority’s Measure M2 Guidelines, and adopt Resolution No. 2025-5946 (Attachment 10) approving the CIP and Two-Year Capital Budget for Fiscal Years 2025/26 and 2026/27; and 3.) Approve the Capital Improvement Program (CIP) Database submittals required by OCTA (Attachment 9); and 4.) Determine that the proposed CIP is exempt from California Environmental Quality Act (CEQA) review pursuant to Section 158061(b)(3) as it can be seen with certainty that there is no possibility that this consistency finding will have a significant effect on the environment; and 5.) Authorize the carryover from the Fiscal Year 2024/25 budget to the Fiscal Year 2025/26 budget of 1) unspent CIP project budgets, 2) funds encumbered for outstanding purchase orders, and 3) certain unspent operating budget account balances, and direct staff to return to the City Council with a final list of carryovers for review and final approval after the books for FY 2024/25 are closed.
It is recommended that the City Council acting as the Successor Agency Board:
1.) Adopt Successor Agency Resolution No. 2025-24 approving the Two-Year Operating Budget for Fiscal Years 2025/26 and 2026/27 (Attachment 11); and 2.) Adopt Successor Agency Resolution No. 2025-25 approving the Two-Year Capital Budget for Fiscal Years 2025/26 and 2026/27 (Attachment 12).
11. DENIAL OF CLAIM FOR DAMAGES-STANTON LAW REPRESENTING
MARY WARREN AND PETER HOFSAESS
277
Recommendation:
It is recommended that the City Council of the City of Yorba Linda deny the claims for damages filed by Stanton Law (representing Mary Warren) and Peter Hofsaess.
12. REPORTS OF PLANNING COMMISSION ACTIONS FROM THEIR LAST
MEETING
279
Recommendation:
It is recommended that the City Council receive and file this report.
13. COMMITTEE AND AGENCY REPORTS 281
Recommendation:
It is recommended that the City Council receive and file this report.
CITY MANAGER’S REPORT/MAYOR’S REPORT/MATTERS PRESENTED BY
COUNCILMEMBERS/ OTHER AGENCY REPORTS
ADMINISTRATIVE REPORT
14. ADOPTION OF THE 2025 CALIFORNIA DEPARTMENT OF FORESTRY 285
AND FIRE PROTECTION FIRE HAZARD SEVERITY ZONE MAPS –
ORDINANCE NO. 2025-1113
Recommendation:
It is recommended that the City Council adopt Ordinance No. 2025-1113 approving the updated 2025 CalFIRE Fire Hazard Severity Zone (FHSZ) maps for Local Responsibility Areas (LRAs) within the City of Yorba Linda, required by state law, and as provided by CalFIRE with no changes proposed.
CLOSED SESSION IF REQUIRED
ADJOURNMENT
The next regularly scheduled City Council/Successor Agency to the Yorba Linda Redevelopment Agency joint meeting is July 15, 2025.
NOTE: ALL STAFF REPORTS AND RELATED ATTACHMENTS FOR ITEMS ON THIS AGENDA ARE ON FILE IN THE CITY CLERK’S OFFICE. AS AN ADDITIONAL SERVICE, THE CITY NOW PROVIDES THE STAFF REPORTS AND RELATED ATTACHMENTS ON THE CITY’S WEBSITE. PLEASE NOTE THAT IT IS NOT ALWAYS POSSIBLE TO EMBED ALL ATTACHMENTS AND MAPS. THUS, IF YOU REQUIRE A FULL AND COMPLETE COPY OF THE AGENDA PACKET, YOU SHOULD NOT RELY UPON THE WEBSITE MATERIALS ALONE.
IN COMPLIANCE WITH THE AMERICAN DISABILITIES ACT (ADA), THE CITY WILL MAKE EVERY REASONABLE ATTEMPT TO ACCOMMODATE ANY ATTENDEE OR PARTICIPANT AT THIS MEETING NEEDING SPECIAL ASSISTANCE BEYOND WHAT IS NORMALLY PROVIDED. PLEASE CONTACT THE CITY CLERK’S OFFICE AT (714) 961-7150 AT LEAST 48 HOURS PRIOR TO THIS MEETING TO INFORM US OF YOUR PARTICULAR NEEDS AND TO DETERMINE IF ACCOMMODATION IS FEASIBLE. PLEASE ADVISE US AT THE TIME YOU CALL IF SPECIAL ASSISTANCE IS REQUIRED TO ATTEND OR PARTICIPATE IN MEETINGS ON A REGULAR BASIS.
FINANCE DEPARTMENT
DATE: JUNE 17, 2025
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: SUNNY HAN, FINANCE DIRECTOR / CITY TREASURER
SUBJECT: ACCOUNTS PAYABLE CHECK REGISTER – JUNE 17, 2025
RECOMMENDATION
It is recommended that the City Council receive and file the accounts payable check register and wire transfer report dated June 17, 2025, in the amount of $6,583,855.79.
BACKGROUND
The Yorba Linda Municipal Code states that the accounts payable check register shall be presented to the City Council at the next scheduled meeting following the printing and mailing of checks.
DISCUSSION
This check register includes both City and Successor Agency weekly check runs for the weeks since the last City Council meeting. Additionally, a report of any wires sent by the City is included as an attachment to this report on an as-needed basis as well as a report on credit card transactions.
FISCAL IMPACT
There is no direct fiscal impact associated with this report. Sufficient funds are available in the approved budget to cover all the listed checks and wires.
CITY OF YORBA LINDA and the SUCCESSOR AGENCY to the YORBA LINDA
REDEVELOPMENT AGENCY
ACCOUNTS PAYABLE CHECK REGISTER
The attached listing(s) of accounts payable checks totaling $583,642.90 and wire transferstotaling $6.000.212.89 for a total of $6,583.855.79 is presented on June 17.2025, to the Yorba Linda City Council and Agency Board for their consideration and approval in accordance with Section 3.12 of the Yorba Linda Municipal Code. ,øLe- sffis;n
Finance Director
Gheck Register
City of Yorba Linda, CA
A/P CASH DISBURSEMENTS JOURNAL
CASH ACCOUNT: 999OOOO 999001 AP BANK ACCOUNT
CHECK NO CHK DATE TYPE VENDOR NAME VOUCHER INVOICE INV DATE PO CHECK RUN NET L23337 06/Os/2025 PRrD 12258 ABOUND FOOD CARE 62454 1563 1,600.00 L01 -03-0300-0000-0000-431950- 123338 06/05/2025 PRrÐ 10063 AMERICAN SANITARY SU 62318 IN-4M043976 L,24L.58 202 -07-0700-0000-0000-4210L0-
62327 rN-AM044690
458.00 1-01 -04-04s0-0000-0000-4270L0-
123339 06/05/2025 PRrD 101-01 AUrozoNE rNc 62429 05545912759 17 4. 39 L01 -03-0330-0000-0000 -424LooL23340 06/05/2025 PRÎD 10103 B & M LAWN & GARDEN 62462 683229 24.50 101 -04-0460-0000-0000-421690- os /30/2025 24250587 o6os25 MISC CONSULTANT SERVICE
cHEcK 123337 TorAL:
05/0L/2025 24251s26 060525
CUSTODIAL SUPPLIES
05/16/2025 24250105 060s25
CUSTODIAL SUPPLIES
CHECK 123338 TOTAL
1, 600 . 00
1, 600. oo
L,241.58
4s8.00
l_,699.58
L74.39
L74.39
24.5024.50
460.99
L50.48
202.s9
55.89 865.65
93.3788.82
4L2.10
33.l_5
L2334L 06/05/2025 PRrD TAYLoR rNc 62380 2038986269 202 -07 -07 30-0000-0000 -42L400- 62381 2038986270
202 -07 -07 L0-0000-0000 - 427080-
62382 2038988682
202 -07 -07 30-0000-0000 - 427400 - 62383 2038988683202 -07 -07 10-0000-0000-42 L080- 62384 2039027778
202 -07 -07 30-0000-0000 - 42L400 - 62385 2039028626202 -07 -07 30-0000-0000 - 421400 - 62386 2039031339202 - 07 - 07 30- 0000-0000 - 421-400 - o6/02/202s 242s0!83 060s2 5 MAINT,/MACHINERY CHECK 123339 TOTAL 06 / 03 /2025 242502a3 06052 5 MATERIALS/MISCELLANEOUS CHECK T23340 TOTAL: 04/25 /2025 24250092 060525 BOOKS,/LIBRARY o4/2s /202s 242s0L60 060s25 PROCESSING SUPPLIES 04/24 /2025 242s0092 06052 s BOOKS/LIBRARY 04/24/2025 242s0L60 o6os2s PROCESSING SUPPLIES 04/22/202s 24250092 060s25 BOOKS/LIBRARY 04/22/2025 24250092 06os2s BooKS/LTBRARY 04/23 /202s 242s0092 060525 BooKs,/LTBRARY 04 /23 /2025 24250092 060525
BOOKS/LIBRARY
o4/23/202s 242sO092 06052s
10109 BAKER &
460.99
150.48202.59
55.89 865.65
93.37 88. 82
62387 2039031811
412.t0 202 -07 -07 30-0000-0000 -42!400'
62388 2039034173
Report generated: 06/05/2o25 70;42 user: eshr pman Progril fD: apcshdsb Page 1_ Page 10 of 290 Gity of Yorba Linda, GA
A/P CASH DISBURSEMENTS JOURNAL
CASH ACCOUNT: 999OOOO 999001 AP BANK ACCOUNT
CHECK NO CHK DATE TYPE VENDOR NAME VOUCHER ÏNVOÏCE
33.15 202 -07-0730-0000-0000-421400-
62389 2039035434
944. 40 202 -07 -07 30-0000-0000 -42L400-
62390 20390370s3
35. 54 202 -07-0730-0000-0000-421_400-
6239L 2039040576
160.00 202 -07 -0730-0000-0000-42L400-
62392 2039044L28
218. 31 202 -07 -0730-0000-0000 -421400-
62393 203904487L
90.7 4 202 -07-0730-0000-0000-421400-
62394 2039044874
290. 09 202 -07-0730-0000-0000-427400-
6239s 501949L234
37 . 80 202 -07-0730-0000-0000-421400-
62396 s019493281-
79. st 202 -07-0730-0000-0000-421400-
62397 s019501056
t5.69 202 -07-0730-0000-0000-42L400-
L23342 06/05/2025 PRTD 10L38 BLACK GOLD GoLF CLUB 62501 SA1ES000000001459 120. 00 101 -00-0000-0000-0000-223640-
INV DATE PO CHECK RUN
BooKs,/LIBRARY
04 /2s /202s Z42\OO92 060s2s
BooKs/LIBRARY
04 /24/2025 24250092 060s25
BooKs/LIBRARY
04 /28/202s 242s0092 o6os2 s
BOOKS,/LIBRARY
04/28/2025 242s0092 o60s2s
BooKS,/LIBRARY
04/29/2025 24250092 060525
BOOKS/LIBRARY
04/29/2025 24250092 060525
BooKs,/LTBRARY
04/25 /2O2s 242s0092 060525
BooKS/LIBRARY
04 /28/202s 24250092 060s2s
BoOKS/LTBRARY
05 /0t/2025 24250092 060525
BooKS/LIBRARY
CHECK 123341 TOTAL
06/03/202s 060525
COUNCIL DINNER
CHECK T23342 TOTAL:
05 /05 /2025 242s0A01 060525
BooKS,/LIBRARY
CHECK 123343 TOTAL
os/27 /202s 2425A576 060s2s
FACILTTIES MATNTENANCE
NET
L23343 06/05/2025 PRTD 1-0J.42 BLACKSTONÊ AUDIO INC 62341 2L97L72 67 . 47 202 -07-0730-0000-0000-421400-
944.40
35.54 L60.00
2L8. 31
90.74 290.09
37.80 79.51
l_5.69
4,235.12
120.00120.00
67 .47
67 .47
34s.00
345 .00
L23344 06/05/2025 PRrD 12433 CALIFORNIA WATERS DE 62328 23897 345. 00 101 -04-0450-0000-0000-4327 50-
neport generated;
user:
Program rD:
06/05/2025 10:42
eshi pman
apcshdsb
CHECK 1-23344 TOTAL
Gity of Yorba Linda, GA
A/P CASH DISBURSEMENTS JOURNAL
CASH ACCOUNT: 999OOOO 999001 AP BANK ACCOUNT
CHECK NO CHK DATE TYPE VENDOR NAME VOUCHER INVOICE INV DATE PO CHECK RUN NET 123345 06/05/2025 pRrD 12233 MAYER PRTNTERS 62266 22-8494 L,266.06 101 -01-0170-0000-0000-424380-
L23346 06/05/2025 pRlD 11441 crry oF LA HABRA-NoR 62288 LH-NSPA-0425U 373,760.00 216 -00-1000-0000-0000-430000- L23347 06/05/2025 pRrD 11337 coRoDArA SHREDDTNG r 62317 DN 1516235 104. 45 101 -01-0160-0000-0000-4303s0-
L23348 06/05/2025 PRTD L2263 cRArG H RovrE 62326 052925 400.00 101 -04-0410-0000-0000-433220-
L23349 06/0s/2025 PRrD 10319 csuF 62333 AsR27339
242 . OO 101- -01-01-20-0000-0000 - 424310-
123350 06/05/2025 pRfD 10320 CULLTGAN WATER coNDr 62482 A994026
80.65 101 -04-0440-0000-0000-425250-
123351 06/05/2025 pRrD 11961 D3 DEVELoPMENT GRoup 62315 25-030-0r-001- 95 ,000.00 E FC251.OO8 -ALL -IMP PROJ
401 -00-0050-0000-0000 - 46161.0 - t23352 06/05/2025 pRrD 10326 DAroHs usA 62469 oN-445536
80. 00 101 -10-1000-0000-0000-424600-
Report generated:
user:
04 /03 /202s 2425].400 060s2s 373,760.00
NORTH SPA COSTS
CHECK L23346 TOTAL: 373,760.00
03 /3L/202s 242s0314 06052s
OFF-SITE RECORDS STORAGE
104.45
CHECK L23347 TOTAL !04.45
05 /29/2025 24251568 060525 400.00
SR CENTER SERVICES
CHECK L23348 TOTAL: 400.00
05 /20/2025 24250Q10 06os2s
MEDTCAL EXAMS,/LTVE scANS
CHECK L23349 TOTAL:
242.00242.00
os /3t/2025 242s0023 060s25
VIATER SERVICE
80.65 CHECK 1-23350 TOTAL: 80.65
05/28/2025 24257s4L 060525 95,000.00
MUNICIPAL BLDG. & FACILITIES
CHECK t2335t TOTAL: 95,000.00
06/03/2025 24250828 060s2s
MISC NON-CONTRACT SERVICE
80.0080.00
05/23/202s 2425L559 060525 1,266.06
1,266.06
PRINTING SERVICE
CHECK T23345 TOTAL:
Plogran fDl
06/05/2o2s Lo:42
eshi pnan
apcshdsb
CHECK 123352 TOTAL
Gity of Yorba Linda, GA
A/P CASH DISBURSEMENTS JOURNAL
CASH ACCOUNT: 999OOOO 999001 AP BANK ACCOUNT
CHECK NO CHK DATE TYPE VENDOR NAME VOUCHER INVOICE INV DATE PO CHECK RUN NET 1233s3 06/05/2025 PRrD ]-0329 DATA TICKET INC 624L9 T79073 401. 95 101 -00-5600-0000-0000-331010- 123354 06/05/2025 PRÎD 1.2057 DAWN MARIE HARKEY 62339 3541 1s0. 00 101 -03-0330-0000-0000-4271,60-
123355 06/05/2025 PRrD 10355 DTAMOND ENVTRONMENTA 62460 0006231119 702.00 101 -04-0460-0000-0000-433950-
123356 06/05/2025 PRTD 10372 DUNN-EDI4IARDS coRPoRA 62335 2058436157
61. 61 101 -04-0460-0000-0000-421690-
62336 051525
86. 01 101 -04-0460-0000-0000-421690-
L23357 06/05/2025 PRID 11419 Eco FERr rNc 62459 6464
876.00 101 -04-0460-0000-0000-432650-
L23358 06/05/2025 PRrÐ 12311 EcoLoGY AUTo PARTS r 61-853 7O-L40927 1,166.55 E MS241OO3 -ALL
401 -00-0050-0000-0000 - 46767 0 - 774.20 61854 70-L40928 E MS241003 -ALL
401 -00-0050-0000-0000 - 46L67 0 - 61895 70-141308
E Ms241003 -ALL
401 -00-0050-0000-0000 - 46L67 0 - 61896 70-L40602E MS24i_003 -ALL 388.85
05/29/202s 060s2s
COURT FINES
cHEcK L23353 TOTAL:
05/27 /2025 242s0065 060525
AUTo GAS,/SUPPLT ES,/REPAIRS
CHECK 123354 TOTAL:
06/02/2025 242s00s8 06052s
MISC OTHER CONTRACT SERVICE
CHECK 123355 TOTAL:
05 /t6/202s 24257s72 06052s
MATERTALS,/MISCELLAN EOUS
os /L5 /202s 24251572 060525
MATERTALS,/Mr scE L LAN Eou s
CHECK 123356 TOTAL:
06/0t/202s 24250219 06052s
PARK MAINTENANCE
CHECK 123357 TOTAL
05/07 /2025 242s0I85 060s25
MISCELLANEOUS
05 /07 /2025 24250!85 060525
MTSCELLANEOUS
0s/15/202s 242s0r"8s 060s2s
MISCELLANEOUS
04/23 /202s 242sOL8s 060s2s
401. 95401. 95150.00
1_50.00
702.00
702.00
61. 61_86.01
L47.62876.00876.00
1,166.55
774.20388.85
l_,555.40
Report generated, 06/05/2025 70 :42 user: eshioman
Program fD: apcshdsb
1,555.40
City of Yorba Linda, GA
A/P CASH DISBURSEMENTS JOURNAL
CASH ACCOUNT: 999OOOO 999001 AP BANK ACCOUNT
CHECK NO CHK DATE TYPE VENDOR NAIVIE VOUCHER INVOICE
1,935.50
401 -00-0050-0000-0000 - 46767 0-
62236 70-L4L247
E MS241OO3 -ALL
401 -00-0050-0000-0000 -46167 0-
62308 70-14L383
1, 161. 30
E MS241003 -ALL
401 -00-0050-0000-0000 - 46767 0-
INV DATE PO CHECK RUN
MISCELLANEOUS
os /L4/202s 242s018s 060s2s
MISCELLANEOUS
05 /2L/202s 2425018s 060s25
MISCELLANEOUS
CHECK 123358 TOTAL
05 /21,/2025 242sLss]- 060525
SPECTAL SUPPLIES
CHECK 123359 TOTAL
os /08/2025 242sOL33 060525
BoOKS,/LIBRARY
CHECK 123360 TOTAL
NET
1,935.501, 161 . 30
123359 06/05/2025 pRrD 12179 FLoR AGUTLERA 62330 12503
724 -13 101 -04-0430-0000-0000-421100-
123360 06/05/2025 PRrD 10453 CENGAGE LEARNING GAL 62342 999]-00399508 126. 04 202 -07 -0730-0000-0000 -42L400-
L2336L 06/05/2025 PRrD 10506 cRypHoN FrrNEss sruÐ 62472 060325 2,391.00 101 -04-0410-0000-0000-433100- L23362 06/05/2025 PRTD 10520 HARRINGTON GEOTECHNI 62420 23857 310. 00 701 -00-0000-0000-0000-2275L5-
62430 23736
310.00 701 -00-0000-0000-0000-2275L5-
62437 2435L
350.00 701 -00-0000-0000-0000-227sL'-
62432 2409L
250.00 701 -00-0000-0000-0000-2275r5-
62433 24006
310. 00 701 -00-0000-0000-0000-227 5L5-
62434 23735
310. 00 701 -00-0000-0000-0000-2275L5-
06/03 /2025 24250093 060s2s
REcREATTON/CLASSES
6, 981_, 80
724.1,3
724.13
L26.04126.04
2,39]-.002
,
391.00
31-0.003r_0.00350.00
250.00
310.003L0.00310.00
CHECK 123361 TOTAL;
LL/2\/2O24 060s2s
ENG. CONSULTANT DEPOSITS
70/09/2024 06os2s
ENG. CONSULTANT DEPOSITS
os/L4/202s 060s2s
ENG. CONSULTANT DEPOSITS
02/2L/2025 060s25
ENG. CONSULTANT DEPOSITS
07/20/202s 060s2s
ENG. CONSULTANT DEPOSITS
70/09/2024 060525
ENG. CONSULTANT DEPOSITS
Report generated: 06/05/2025 70:42 user: eshipnan Program rDi apcshdsb 62435 23734 LO/09/2024 060s2 5
Gity of Yorba Linda, CA
A/P CASH DISBURSEMENTS JOURNAL
CASH ACCOUNT: 999OOOO 999001 AP BANK ACCOUNT
CHECK NO CHK DATE TYPE VENDOR NAME VOUCHER INVOICE
310. 00 701 -00-0000-0000-0000-2275L5-
62448 23867
250. 00 701 -00-0000-0000-0000 -2275L5-
62495 23595
310. 00 701 -00-0000-0000-0000-227 5L5-
62496 23868
310. 00 701 -00-0000-0000-0000-227 5L5-
62497 24077
350. 00 701 -00-0000-0000-0000-227 5r5-
62498 23848
310. 00 701 -00-0000-0000-0000-227 5L5-
62499 24095
250. 00 701 -00-0000-0000-0000-227 5].,5-
123363 06/05/2025 pRrD l-0537 HF&H coNsuLTANrs, LL 62442 9722L38 2,L27 .25
E Ms241003 -ALL
401 -00-0050-0000-0000 -46167 0-
62443 9722L38A
L,402.50 101 -03-0300-0000-0000-431950-
62446 9722056
255.00 101 -03-0300-0000-0000-431950-
L23364 06/05/2025 PRTD 10575 IMPERIAL SPRINKLER I 62321 0020932013-001
84. 59
E ZONE A-8 -CONTRACTS -MISC MAINT201 -03-0350-0000-0000-4329s0- 62324 00207431s4-001
2.L3
E ZONE L-3 -CONTRACTS -MISC MAINT201 -03-03 50-0000-0000 - 4329s0- 62456 0021078186-001
33.28 L01 -04-0460-0000-0000-421690-
INV DATE PO CHECK RUN
ENG. CONSULTANT DEPOSITS
t2/os/2024 o6os2s
ENG. CONSULTANT DEPOSTTS
08/09/2024 060s2s
ENG. CONSULTANT DEPOSITS
L2/0s/2024 060s2s
ENG. CONSULÏANT DEPOSITS
02/13/2025 060s2s
ENG. CONSULÎANT DEPOSITS
L7/L8/2024 060s2s
ENG. CONSULTANT DEPOSITS
02/2L/202s 060s25
ENG. CONSULTANT DEPOSÏTS
CHECK L23362 TOTAL:
05 /L6/2025 23241787 060525
MISCELLANEOUS
0s /L6/202s 242506LL 060s2s
MISC CONSULTANT SERVÏCE
04/17 /202s 24251542 060525
MISC CONSULTANT SERVICE
CHECK 123363 TOTAL
05 /19 /2025 242s7s70 060525
MISC MAINTENANCE SERVICE
05 /09 /202s 242s1s71 060525
NET
250.00
31_0.00310,00
350.003r.0.002s0.00
3 ,930.00
2,L27 .25L,402,50
2s5.00
3,784.75
84. 59
2.73 33.28
MISC MAINTENANCE SERVICE
05 /27 /2025 242s0145 060525
MATERTALS/MI SCE LLAN EOUS
Report generated: User; Progran lDi 06/05/2025 70t42 eshi pman apcshdsb Page 6 Page 15 of 290 Gity of Yorba Linda, CA
A/P CASH DISBURSEMENTS JOURNAL
CASH ACCOUNT: 999OOOO 999001 AP BANK ACCOUNT
CHECK NO CHK DATE TYPE VENDOR NAME VOUCHER TNVOICE INV DATE PO CHECK RUN NET 123365 06/05/2025 pRrD L0581 TNGRAM LTBRARY sERVr 62343 87842226 110. 79 202 -07-0730-0000-0000-421400-
62344 87907937
20.20 202 -07-0730-0000-0000-421_400-
62345 87907938
23.04 202 -07-0730-0000-0000-421400-
62347 87907939
t0.84 202 -07-0730-0000-0000-421400-
62348 87931531
277 .L6 202 -07 -07 30-0000-0000 -427400-
62349 87931532
19s. s0 202 -07 -0730-0000-0000-421400-
623s0 87931533
561. 33 202 -07 -0730-0000-0000-421400-
62352 87948237
153.00 202 -07 -0730-0000-0000-42L400-
62353 87948238
303. 20 202 -07 -0730-0000-0000-421400-
623s4 87951263
LL.67 202 -07-0730-0000-0000-421400-
eo6 . 3 e 202 - ot -07 3o-3ååål oooo I'^31I1t31
62356 87951265
1.0.36 202 -07-0730-0000-0000-421400-
62357 87951266
42.09 202 -07-0730-0000-0000-421400-
62358 8795L267
L2.98 202 -07-0730-0000-0000-421_400-
623s9 8797L9L4
a30.27 202 -07 -07 30-0000-0000 -421400-
62360 88135128
s3.7s 202 -07-0730-0000-0000-42L400-
rt generated:
04 /28/2025 2425t355 060s2s
BooKs/LIBRARY
04 /30/2025 2425L355 060s2s eoors/LreRnnv04 /30 /2025 2425a355 060525 BooKS,/LTBRARY
04 /30/202s 2425t3ss 060s2s
BooKs/LIBRARY
05 /0L/202s 242st3ss 060s2s
BooKS,/LIBRARY
os /oL/202s 24251355 060525 eoors/Lrsnnnv0s /0t/2025 2425A35s o6os25 BooKS/LIBRARY
os /02/2025 2425135s 060s2s
BOOKS,/LIBRARY
05 /02/2025 2425a355 060525
BOOKS/LIBRARY
os /02/2025 2425a355 06052s
BooKS/LIBRARY
05 /02/2025 2425a355 o6os2s
BooKS/LIBRARY
05 /02/2025 2425A355 060s2s
BooKs,/LTBRARY
05/02/2025 24257355 060525
BooKs,/LlBRARY
05 /02/202s 2425L355 06052s
BooKs,/LTBRARY
0s /05/2025 242s13ss 060s2s
BOOKS/LIBRARY
05 /a3/212s 2425t355 060s25
BooKs,/LIBRARY
05 /13/2025 242s73ss 060s2s
CHECK L23364 TOTAL: 1_20.00
LLO.79
20.2023.04
r_0.84
277.L6
1_95.50
561.33
]_s3.00303.20
LL.67
906. 39
L0. 36
42.O9
L2.98
L30.27
53.75 27 .7L
06/O5/2025 70:42
eshi pnan
apcshdsb
Repo uSer
Progran rD:
62361 88135129
Gity of Yorba Linda, GA
A/P CASH D¡SBURSEMENTS JOURNAL
CASH ACCOUNT: 999OOOO 999001 AP BANK ACCOUNT
CHECK NO CHK DATE TYPE VENDOR NAME VOUCHER INVOICE INV DATE PO CHECK RUN NEÏ 27 .7L 202 -07-0730-0000-0000-421400-
62362 88135130
1, 045. 09 202 -07 -0730-0000-0000-42L400-
62363 88135131
7 .26 202 -07-0730-0000-0000-421400-
62364 88135132
29.22 202 -07-0730-0000-0000-421400-
62365 8813s133
73. 4L 202 -07-0730-0000-0000-421400-
62366 88135134
500.45 202 -07 -0730-0000-0000-42L400-
62367 881-3s135
1.8. 82 202 -07-0730-0000-0000-421400-
123366 06/05/2025 PRrD 12255 KATHLEEN M BIDLER 62309 052025 342.00 101 -04-0410-0000-0000-4331-00-
t23367 O6/Os/2025 PRrD 10672 LAMpposr plzzA YoRBA 62313 000742 264. 00 101 -04-0430-0000-0000-42t140-
123368 06/05/2025 pRlD 10707 LTN,AN Yr 62471 060325
486. 00 101 -04-0410-0000-0000-433L00-
BOOKS/LIBRARY
o5/L3/2025 242s]-355 060525
BooKs,/LTBRARY
05 /13/2025 242sL3ss 060525
BooKS/LIBRARY
05 /13/2025 2425a35s 060s2s
BooKs/LTBRARY
05 /t3/2025 2425L35s 060525
BooKS,/LTBRARY
os /L3/2025 242sL3ss 060s2s
BooKS,/LIBRARY
os/L3/2025 242s1355 06052s
BooKS,/LIBRARY
CHECK 123365 TOTAL
o5/20/202s 24250229 06052s
RECREATION,/CLASSES
CHECK 123366 TOTAL:
05 /20/2025 242sLss0 060525
REC CLASS SUPPLIES
CHECK 123367 TOTAL
1,045 .09
7 .26
29.22 73.47
s00.45
18.82 4 ,s24 .53
342.00342.00
264.00
264.00486.00486.00
1. 55
88.64 544.57
123369 06/05/2025 PRrD 10747 MCFADDEN-DALE HARDWA 62295 577332 1.ss 101 -04-0450-0000-0000-43275 06 /03/2025 242s0L95 06os2s
REcREATToN,/cLASSES
CHECK 123368 TOTAL
05/20/2025 242s1564 06052s
FACILITIES MAINTENANCE
05 /20/2025 24251564 060525
FACILITIES MAINTENANCE
/50-
62296 ss728Ù/5
88.64 10L -04-0450-0000-0000-432750-
62340 577898/5
544. 57 101 -03-0330-0000-0000-461150-
Report generated:
user:
o6/os/202s 70:42
eshi pnan
apcshdsb
Progran IDi
05 /28/2025 2425A573 06052s
MACHINERY/EQUIPMENT
Gity of Yorba Linda, CA
A/P CASH DISBURSEMENTS JOURNAL
cAsH AccouNT: 9990000 999001 Ap BANK AccouNT
CHECK NO CHK DATE TYPE VENDOR NAME VOUCHER TNVOICE
L23370 06/05/2025 pRrD 10756 MERCHANTS BUTLDTNG M 62458 88230L 654. 05 202 -07 -0700-0000-0000-432t00-
I2337L 06/05/2025 PRTD 1-0757 MERCHANTS LANDSCAPE 62404 64736 4L.16
E ZONE L-zA -CONTRACTS -MISC MATNT201- -03-03 50-0000-0000 - 432950 - 228.L9E ZONE L-28 -CONTRACTS -MISC MAINT20L -03-0350-0000-0000-432950-
86. 58
E ZONE L-2G -CONTRACTS -MTSC MAINT201 -03-0350-0000-0000-432950-
80.00 E zoNE L-2U -CONTRACTS -MISC MAINT201 -03-0350-0000-0000-432950- 6240s 64735
399.00
E zoNE L-2A -CONTRACTS -MISC MAINT201 -03-0350-0000-0000-432950- 62406 64737
688.26
E ZONE L-2G -CONTRACTS -MISC MAINT201 -03-0350-0000-0000 -432950- 62407 646t1
483.00
E zoNE L-2E -CONTRACTS -MISC MAINT201- -03-0350-0000-0000 - 432950- 62408 64734
191. 5L
E ZONE L-2R -CONTRACTS -MISC MAINT201_ -03-0350-0000-0000-432950-
INV DATE PO CHECK RUN
CHECK 123369 TOTAL:
06 /oL/202s 24250L6L 060s25
CUSTODIAL SERVICE
CHECK 123370 TOTAL:
04/30/2025 242504a7 060s2s
MISC MAINTENANCE SERVTCE
MISC MAINTENANCE SERVTCEMISC MATNTENANCE SERVICEMISC MAINTENANCE SERVICE 04/30/2025 24250417 060525
MTSC MAINTENANCE SERVTCE
04 /30/2025 242s0417 060525
MISC MAINTENANCE SERVTCE
o3/3L/2025 242s04t7 060s25
MISC MAINTENANCE SERVICE
04 /30 /2025 242s04L7 060525
MTSC MAINTENANCE SERVICE
CHECK L2337L TOTAL:
05 /ts /202s 242s0t43 060s2 s
AUTo GASISUPPLIES/REPAIRS
CHECK 123372 TOTAL:
NET
634.76
654.05654.05
435.93
399.00
688. 26
483.00
1_91. 51
2,L97 .70
13 ,009.6813,009.68
L23372 06/05/2025 pRrD L0760 MERRTMAC ENERGY GRou 61964 2239436 13,009.68 101 -03-0330-0000-0000-421160-
Report generated: 06/05/2025 7Ot42 eshi pnan
apcshdsb
Progran fD Page 18 of 290
Gity of Yorba Linda, GA
A/P CASH DISBURSEMENTS JOURNAL
CASH ACCoUNT: 9990000 999001 AP BANK AccouNr
CHECK NO CHK DATE TYPE VENDOR NAME VOUCHER INVOICE INV DATE PO CHECK RUN NET 123373 06/05/2025 pRrD 12234 MrDwESr rApE LLc 62368 507097010
22. 6L 202 -07-0730-0000-0000-421310-
62369 507097072
56.53 202 -07-0730-0000-0000-421_310-
62370 507097013
24.23 202 -07-0730-0000-0000-421_31_0-
62377 507130184
203. 56 202 -07 -0730-0000-0000 -42L3LO62372 5071301-86 27 . 47 202 -07-0730-0000-0000-421310-
123374 06/05/2025 pRrD 10780 Mrry-LrrE rNc 62329 00188762 2,484.50 101 -04-0440-0000-0000-421100- L23375 06/05/2025 pRrD 10825 NEoGov 62398 rNV-45740
L,294.s1 101 -01-0130-0000-0000-431890-
L23376 06/05/2025 PRrD 10844 NTEVES LANDSCAPE rNc 62410 80845 115.44
E ZONE A-7 -CONTRACTS -MISC MAINT201 -03-0350-0000-0000 -432950- 624L7 80846
330. 68
E ZONE A-4 -CONTRACTS -MTSC MAINT20L -03-0350-0000-0000 -432950- 62412 80843
334. 18
E ZONE A-7 -CONTRACTS -MISC MAINT201 -03-0350-0000-0000-432950- 624t3 80844
591.99
E ZONE A-7 -CONTRACTS -MISC MAINT201 -03-03s0-0000-0000-4329s0- Report generated uSer:
04/28/2025 242s0089 060525
AUDIO VTSUAL
04/28/2025 24250089 060s2s
AUDIO VISUAL
04 /28/202s 242s008e 060s25
AUDIO VISUAL
os /05/2025 24250089 060s2s
AUDIO VISUAL
05 /05 /2025 24250089 06os2s
AUDIO VISUAL
CHECK 723373 TOTALI
0s /28/202s 2425Ls7 4 060s25
SPECIAL SUPPLIES
CHECK L23374 TOTAL:
09 /oL/2024 242s0002 060525
SOFTWARE MAINTENANCE
CHECK 123375 TOTAL:
03 /26/202s 242s04L7 o6os25
MISC MAINTENANCE SERVICE
03 /26 /2025 2425041j, 06052 5
MTSC MAINTENANCE SERVICE
03 /26/2025 242504A1 06052s
MISC MAINTENANCE SERVICE
03 /26/2025 242504tr 060525
MTSC MAINTENANCE SERVTCE
22.6L
56.53 24.23
203. s6
27 .47
334.40
2,484.502,484.50r,294.5L
1- ,294 .51-
aLs.44330.68
334.18
591.99
1_, 240 . 80
Progran IDi
O6/O5/2025 70:42
eshi pnan
apcshdsb
624L4 80847 03/26/2025 2425a24s 060s2s
City of Yorba Linda, GA
A/P CASH DISBURSEMENTS JOURNAL
CASH ACCOUNT: 999OOOO 999001 AP BANK ACCOUNT
CHECK NO CHK DATE TYPE VENDOR NAME VOUCHER INVOICE TNV DATE PO CHECK RUN NET L,240.80 101_ -02-0230-0000-0000-432610-
62479 8L449
696.67
E ZONE A-7 -CONTRACTS -MIsc MAINT201 -03-0350-0000-0000-432950- 513.78
62480 8L4s2
E ZONE A-8 -CONTRACTS -MISC MAINT201 -03-0350-0000-0000 -432950- 62487 87448
E ZONE L-48 -CONTRACTS -MISC MAINT201 -03-0350-0000-0000-432950- 62486 81450
E ZONE L-5A -CONTRACTS -MISC MAINT201 -03-0350-0000-0000-432950- 62487 81451
334.40
583.66878.57
PUBLIC NUISANCE ABATEMENT
os /28/202s 242s0477 06052s
MISC MAINTENANCE SERVICE
05 /28/202s 242s041I 060s2s
MISC MAINTENANCE SERVICE
os /28/2025 242s04a7 06052s
MISC MAINTENANCE SERVTCE
0s /28/2025 24250440 060525
MISC MAINTENANCE SERVICE
05 /28/2025 24250440 060s2s
MISC MAINTENANCE SERVTCE
CHECK L23376 TOTAL:
E ZONE L201 -03-058 -CONTRACTS -MISC MAINT- 3 50-0000-0000-432950- 696.67
513.78
334.40583.66
878.57
5,620.17
L,394.54
1,394.54
2 ,005 .002,005.00
67.50 67 .50
500.00
L23377 06/05/2025 PRTD 10848 NTH GENERATTON INC 62403 466T7H L,394.54 101 -01-0130-0000-0000-461120-
L23378 06/05/2025 PRTD 10854 0c TREASURER-TAX COL 62436 SH 7i.584 2,005.00 101 -05-0500-0000-0000-430320-
L23379 06/05/2025 pRrD 99999 rarl Schaller 62502 cup 2024-37 67 . 50 70]- -00-0000-0000-0000-227s00-
123380 06/05/2025 qRTD 99999 Steve Leathers 62500 EP24-L31 500. 00 701 -00-0000-0000-0000-227 400-
06/03/202s 060525
BUILD/PLAN sPEc PRoJ DEPoSIT
CHECK L23379 TOTAL:
t2/09/2024 o6os2s
MISCELLANEOUS DEPOSITS
05 /30 /202s 242sts29 060525
coMPUTER HARDWARE/SoFTWARE
CHECK L23377 TOTAL:
05 /28/2025 242s0309 060s2s
OCSD - OTHER SERVÏCES
CHECK L23378 TOTAL:
Report generated:
user:Ptogram fDi
06/05/2025 70:42
eshi oman
apcshdsb
Gity of Yorba Linda, GA
A/P CASH DISBURSEMENTS JOURNAL
cAsH AccouNr: 9990000 999001 AP BANK AccouNT
CHECK NO CHK DATE TYPE VENDOR NAME VOUCHER INVOICE
123381 06/05/2025 PRrD
INV DATE PO CHECK RUN
CHECK 123380 TOTAL
os/22/202s 060s2s
BUILDING PERMITS
CBSC DEPOSITS
SMS DEPOSTTSBUILDING PERMITS
cHEcK 123381 rorAl:
NET
500.00
2,790.932,790.93
173.00
173.00
3, 51_2 .08
L28.92799.L6736.96
r_48.96
3 ,086.92
8,41_3.00
1,,337.531,825.801,,253.241, 520. L9
99999 Steven Cole
2,673.36 101 5.00 70L
13.07 70L
99.50 101
L23382 06/05/2025 pRrD 99999 rrisha rìige 173.00 101
62491 YL-0076726
-00- 521_0-0000-0000- 321010--00-0000-00 00 - ooo0 - 227 220 - -00-0000-0000-0000-22 7200--00- 5210-0000-0000- 32 1010- 123383 06/05/2025 PRrD
123384 06/05/202s PRrD
L0894 ovERDRrvE rNC 62373 022a5co25146t32
3, 512.08 202 -07-0730-0000-0000-421440-
62374 02215co25L46343
L28. 92 202 -07 -07 30-0000-0000 -42L440-
62375 022L5co25L46351
7 99. 16 202 -07 -07 30-0000-0000- 421-440-
62376 02215co25752943
7 36. 96 202 -07 -0730-0000-0000 -42a440-
62377 02275co25t52944
148. 96 202 -A7 -0730-0000-0000-421,440-
62378 022l5co25753394
3,086.92 202 -07-0730-0000-0000-421440-
11868 pAcrFrc oFFrcE AUTOM 62425 277269
L,257.33 101 -01-0130-0000-0000-424150- 80.20 202 -07-0700-0000-0000-424L50- 62426 127s53
1,723.22 LOL -01-0130-0000-0000-424150-
102. 58 202 -07 -0700-0000-0000-424L50-
62427 054916
L,202.L8 101 -01-01-30-0000-0000-4241-50- 51.06 202 -07-0700-0000-0000-424Ls0- rman 62334 2006745.020
-00- s400-0000-0000- 342060-
o5/23/202s 060s2s
RENTAL,/CoMMUNrw cENTER
CHECK L23382 TOTAL:
0s /06/202s 24250L62 06052s LIB MAT/DIGITAL COLLECTIONS05 /06/202s 24250L62 06052 5 LIB MAT,/DIGITAL COLLECTIONSos /06/202s 242s0L62 o6os25 LlB MAT/DTGITAL COLLECTIONSos /13 /2025 242s0L62 060525 Lre T4IT,/OTEITAL COLLECTIONS05 /a3/2025 2425OL62 060525 LIB MAT,/DIGTTAL COLLECTIONSos /73 /2025 24250A62 06052 5 LIB MAT,/DIGITAL COLLECTIONS CHECK ]-23383 TOTAL:
04/oL/202s 24250724 060525
MAINT,/OFFICE MACHINESMAINT/oFFICE MACHINES
03 /0L/2025 24250724 06052s
MAINT/OFFTCE MACHTNESMAINT/OFFICE MACHINES
o2/ot/202s 24250724 060s2s
MATNT,/oFFrcE MACHTNESMAINT,/OFFICE MACHINES
t2/oa/2o23 24250724 060525
munrg' "¡f. â tyler erp solution
Report generated: 06/O5/2025 70:42 user: eshiomanProqraû ],Dt apcshdsb 62428 872084
Gity of Yorba Linda, GA
A/P CASH DISBURSEMENTS JOURNAL
CASH ACCOUNT: 999OOOO 999001 AP BANK ACCOUNT
CHECK NO CHK DATE TYPE VENDOR NAME VOUCHER INVOTCE TNV DATE PO CHECK RUN NET 123385 06/05/2025 PR'|D
L,269.04 101 -01-0130-0000-0000-424L50-
2s1. 15 202 -07 -0700-0000-0000-424L50-
10906 DANTLO A PADUA 62453 4724
1, 131.00 101 -06-0600-0000-0000-424380-
L23387 06/05/2025 PRrD 10949 PLACENTIA-YL UNIFIED 62455 82UTL262 1,806.57 101 -04-0460-0000-0000-425300-
05 /29/202s 242s0388 060s25
WATER sERV,/LANDSCAPE AREAS
CHECK L23387 TOTAL:
MACHINES
MATNT,/OFFICE MACHINES
CHECK 123384 TOTAL
os/07 /202s 242sLs77 060s2s
PRINTING SERVICE
CHECK 123385 TOTAL
05 /20/202s 242s7s53 060525
POSTAGE SERVICE
CHECK 1-23386 TOTALI
05 /20 /2O2s 24251537 060s2s
LANDSCAPE SERVICE
MISC MAINTENANCE SERVICE
MTSC MAINTENANCE SERVTCEMISC MAINTENANCE SERVICEMISC MAINTENANCE SERVICE MISC MATNÎENANCE SERVICEMTSC MAINTENANCE SERVICEMISC MAINTENANCE SERVTCE 5,936.76
L,1"3L.001,1_31_.00
98.3698. 36
1, 806. 571,806. 571,779.05
123386 06/0s/202s PRrD 10945 prrNEy BowEs rNc 62320 I0274924L9
98. 36 202 -07-0710-0000-0000-425500-
123388 06/05/2025 PRrD MASTER IRRTGATI 62302 O83O4OO]--25113 95 101 -03-0330-0000-0000-432700- 95 E ZONE A-1- -CONTRACTS -MISC MAINT201 -03-0350-0000-0000-432950- 95 E ZONE A-2 -CONTRACTS -MISC MAINT201 -03-0350-0000-0000-432950- 11001 RAIN
t4
L474
59.80 74.75
74.75 59. 80
89.70 164.45
l_4.95
E ZONE A-5 -CONTRACTS -MISC MAINT201 -03-0350-0000-0000-432950-E ZONE A-6 -CONTRACTS -MISC MAINT201 -03-0350-0000-0000-432950-E ZONE A-7 -CONTRACTS -MISC MAINT201 -03-0350-0000-0000-432950-E ZONE A-9 -CONTRACTS -MISC MAINT201 -03-0350-0000-0000-4329s0- E ZONE L.lA -CONTRACTS -MISC MAINT20L -03-03s0-0000-0000-4329s0-E zoNE L-18 -CONTRACTS -MISC MAINT201 -03-0350-0000-0000 -4329s0-E ZONE L-1C -CONTRACTS -MISC MAINTReport generatedl user:
Progran rD;
O6/Os/202s 10:42
eshi ona¡ apcshdsb
MTSC MAINTENANCE SERVICE
Page L3 Page 22 of 290
Gity of Yorba Linda, GA
A/P CASH DISBURSEMENTS JOURNAL
CASH ACCOUNT: 999OOOO 999001 AP BANK ACCOUNT
CHECK NO CHK DATE TYPE VENDOR NAME VOUCHER INVOICE INV DATE PO CHECK RUN NET
14.9s
59. 8044.85
209.30
74.7s
29.9014.95
59.80 29.90
44. 8514.9514.9529.90
14.95 44.85
14. 95
201 -03-0350-0000-0000-432950-E ZONE L-]-D -CONTRACTS -MISC MAINT- 201 -03-0350-0000-0000 -432950-E ZONE L-2A -CONTRACTS -MISC MATNT201 -03-0350-0000-0000 -4329s0-E ZONE L-28 -CONTRACTS -MISC MAINT201 -03-0350-0000-0000 -432950- E ZONE L-zC -CONTRACTS -MISC MAINT201 -03-0350-0000-0000-432950- E ZONE L-2D -CONTRACTS -MISC MAINT201 -03-0350-0000-0000-432950-E ZONE L-2E -CONTRACTS -MISC MAINT201 -03-0350-0000-0000 -4329s0-E zoNE L-2F -coNTR,AcTS -MIsc MArNT- 201 -03-0350-0000-0000-432950-E ZONE L-2G -CONTRACTS -MISC MAINT201 -03-0350-0000-0000-4329s0- E ZONE L-2H -CONTRACTS -MISC MATNT201 -03-0350-0000-0000-432950- E ZONE L-2I -CoNTRACTS -MISC MAINT201 -03-0350-0000-0000 - 4329s0- E ZONE L-2J -CONTRACTS -MISC MAINT20L -03-0350-0000-0000 -4329s0-E ZONE L-zK -CoNTRACTS -MIsc MArNT201 -03-0350-0000-0000 -432950-E ZONE L-2L -CONTRACTS -MISC MAINT201 -03-0350-0000-0000-432950- E ZONE L-2P -CONTRACTS -MISC MAINT201 -03-0350-0000-0000 -432950-E ZONE L-2Q -CONTRACTS -MISC MAINT201_ -03-03 50-0000-0000 - 4329soE ZONE L-2R -CONTRACTS -MISC MAINT201 -03-0350-0000-0000-432950- E ZONE L-2V -CONTRACTS -MISC MAINT201 -03-0350-0000-0000 -432950- MISC MATNTËNANCE SERVTCEMISC MAINTENANCE SERVTCE
MISC MAINTENANCE SERVICEMISC MAINTENANCE SERVTCEMTSC MAINTENANCE SERVICEMISC MAINTENANCE SERVICE
MISC MAINTENANCE SERVTCE
MISC MAINTENANCE SERVICEMISC MAINTENANCE SERVICË
MTSC MAINTENANCE SERVICEMISC MAINTENANCE SERVÏCE
MISC MAINTENANCE SERVICE
MISC MAINTENANCE SERVICE
MISC MAINTENANCE SERVTCE
MISC MAINTENANCE SERVICEMISC MATNTENANCE SERVICÊ
MISC MATNTENANCE SERVICE
Report generated; User r
Pfogran IDi
06/05/202s
eshi onan
apcshdsb
70:42
74.75 MISC MAINTENANCE SERVICE
Page t4 Page 23 of 290
Gity of Yorba Linda, GA
A/P CASH DTSBURSEMENTS JOURNAL
CASH ACCOUNT: 999OOOO 999001 AP BANK ACCOUNT
CHECK NO CHK DATE TYPE VENDOR NAT4E INV DATE PO CHECK RUN NET VOUCHER INVOICE
29.90 44.85
224.25
7 4.7529.90
15 .07
1 L.82
E zoNE L-3 -CONTRACTS -MISC MAINT201 -03-0350-0000-0000 -432950- E ZONE L-4A -CONTRACTS -MISC MAINT201 -03-0350-0000-0000-432950- E ZONE L-5A -CONTRACTS -MISC MAINT201 -03-03 50-0000-0000-432950- E ZONE L-58 -CONTRACTS -MISC MAINT_201 -03-0350-0000-0000-432950' E ZONE L-sC -CONTRACTS -MISC MAINT201 -03-0350-0000-0000-432950- E ZONE A-5 -MAINTENANC-ELECTRIC201 -o¡-o: so-oooo-oooo - 42sLso - E ZONE A-6 -MAINTENANC-ELECTRIC zor -o¡-o¡so-0000-0000-42 5150-
E LIGHT-ART -MAINTENANC-ELECTRIC 2ol -o¡-o¡ so-oooo-oooo - 425Lso - MISC MAINTENANCE SERVICE MISC MAINTENANCE SERVICE MISC MAINTENANCE SERVÏCE MISC MAINTENANCE SERVICE MTSC MAINTENANCE SERVICE CHECK 123388 TOTAL: 12338e o6/os/202s pRrD 11047 sAcEcåfitloirlä)lüir3_3åå31.oool191rro_ r233so 06/os/202s pRrD 110e0 srGN-âl-îüî _oo_o*uo_8ååågooooyÎ;iä3ã? L2277 SLATE sERVrcE GRoUP 62+90-- ---" -24-4620 rlsô+loó-7oi -00-0000-0000-0000-227se0- os /28/2025 2425L57 5 060525 MATERTALS/MISCELLANEOUS CHECK 123390 TOTAL: 05/37/2025 060525 CONTRACT SECURTTY COMPANY os /3L/2025 24250241 06052s PC MINUTES CLERK 1,779.05 220.00 220.00 204.97 204.9I 1, 904.00 l_, 904.00 2,636.3f 123391 06/05/2025 PRTD L23392 06/05/2025 PRTD o5/20/202s 060s25 ELEC SERVICE BRYANT RANCH MUSEUM cHEcK 123389 rorAl: CHECK 123391 TOTAL ELEC SERV/STREET LIGHTS ELEC SERV/STREET LIGHTS ELEC SERV,/STREET LIGHTS ELEC SERV/STREET LIGHTS 1-1113 sourHERN CALTFoRNTA 624Q3-- 4/.2L-r/19/25 "'-' t.éit.og ror -04-0470-0000-0000-42s100- -' iö6. Õt iol -oq-o+zo-0000-0000-4290s0- 15.10 E ZONE A-3 -MAINTENANC-ELECTRIC 2or -o:-o:so-oooo-oooo-42 51so- 59 Report generated:
user: Progran lDt
06/05/2O25 70242
eshi oman
apcshdsb
Page L5
City of Yorba Linda, GA
A/P CASH DISBURSEMENTS JOURNAL
cAsH AccouNTr 9990000 999001 AP BANK ACcouNT
CHECK NO CHK DATE TYPE VENDOR NAME VOUCHER INVOICE INV DATE PO CHECK RUN NET
43.80 88.39
3r_. 08
1_54. L5
16. 30
132.79
E LIGHT-LCL -MAINTENANC-ELECTRIC201 -03-0350-0000-0000-42 5150-101 -03-0331-0000-0000-42 5150- E ZONE L-58 -MAINTENANC-ELECTRIC201 -03-0350-0000-0000 -425L50- E ZONE L-5C -MAINTENANC-ELECTRIC
201 -03-0350-0000-0000 -425L50-101 -03-0330-0000-0000 - 425L50- E ZONE A-7 -MAINTENANC-ELECTRIC
201 -03-03s0-0000-0000-42 5150-
ELEC SERV/STREET LIGHTSELEC SERV,/LANDSCAPE AREAS
ELEC SERV,/STREET LIGHTSELEC SERV/SIREET LTGHTSELEC SERV,/LANDSCAPE AREAS
ELEC SERV,/STREET LTGHTS
CHECK L23392 TOTAL:
05/20/202s 060s2s
ELEC SERV,/STREET LIGHTS
ELEC SERV/STREET LIGHTS
CHECK 123393 TOTAL:
0s/20/202s 06052 5
Ec SERV,/LANDSCAPE AREASrc senv,/mTDSCAPE AREAS
123393 06/05/2025 PRrD
L23394 06/05/202s PRTD
Report generated: 06/o5/202s eshi of,an
apcshdsb
11113 sourHERN CALTFoRNTA 62484 O4/2L-05/19
19. 84
E LIGHT-ART -MAINTENANC.ELECTRIC201 -03-0350-0000-0000-42 5l-50- 476.05
E LIGHT-LCL -MAINTENANC-ELECTRTC
201 -03-0350-0000-0000 -425!54-
1l-113 sourHERN CALTFoRNTA 62485 O4/2L-05/19/25
672.8L r-01 -03-0330-0000-0000-425L50-
4,629.82 101 -04-0460-0000-0000-425150-
95.44 E ZONE A-1 -MAINTENANC-ELECTRIC201 -03-0350-0000-0000-42s150-
94.13 E ZONE A-2 -MAINTENANC_ELECTRIC 201 -03-03 50-0000-0000 - 4251,50 - 7 .43E ZONE A-3 -MAINTENANC-ELECTRIC 201 -03-0350-0000-0000-42 51-50-
190.35
E ZONE A-4 -MAINTENANC-ELECTRIC
201 -03-0350-0000-0000-42sa50-
LS7 .L5
E ZONE A-5 -MATNTENANC-ELECTRIC
201 -03-0350-0000-0000-425150-
109. 20
E ZONE A-6 -MAINTENANC-ELECTRIC
201 -03-0350-0000-0000 -425150-
ELEL
SERV,/STREETs¡nv/srReersenv/srneerSERV/STREETsERV/STREET sERV,/srREET
LIGHTSLIGHTSLIGHTS
LIGHTS
LIGHTS
LIGHTS
2,636 .33
495 .89
495.89
L2,968.12
ËLECELECELECELECELECELEC
user:Progran Í.Oi
70:42
591_.38 E ZONE A-7 -MAINTENANC-ELECTRTC
Gity of Yorba Linda, GA
A/P CASH DISBURSEMENTS JOURNAL
CASH ACCOUNT: 999OOOO 999001 AP BANK ACCOUNT
CHECK NO CHK DATE TYPE VENDOR NAME VOUCHER INVOICE
201- -03-0350-0000-0000-42 s1s0-
204.62
E ZONE A-8 -MAINTENANC-ELECTRIC
201 -03-0350-0000-0000 -425L50-
152.80
E ZONE A-9 -MAINTENANC-ELECTRIC
201 -03-0350-0000-0000-42 5150-
242.52 101 -03-0330-0000-0000-425150-160.83
E LIGHT-ART -MAINTENANC-ELECTRIC
201 -03-0350-0000-0000-42 5150-
3 ,860.01 E LIGHT-LCL -MAINTENANC-ELECTRIC
201 -03-0350-0000-0000-42 5150-
2s7 .36
E zoNE L-1A -MAINTENANC-ELECTRIC
201 -03-0350-0000-0000 -425150-
350.25
E ZONE L-18 -MAINTENANC-ELECTRIC
201 -03-0350-0000-0000-42 s1s0-
737 .64
E zoNE L-1C -MAINTENANC-ELECTRTC
201 -03-0350-0000-0000-42 51"50-
L3.76
E ZONE L-1D -MATNTENANC-ELECTRIC
201 -03-03s0-0000-0000-42 5150-
L4.23
E ZONE L-1E -MATNTENANC-ELECTRIC
201 -03-03s0-0000-0000-42 s150-
18.20 E ZONE L-5A -MAINTENANC-ELECTRIC
20L -03 -03 50-0000-0000 -425L50 - 296.22
E ZONE L-58 -MAINTENANC-ELECTRIC
201 -03-03s0-0000-0000 - 42sLs0-
L04.69
E ZONE L-28 -MATNIENANC-ELECTRIC
201 -03-0350-0000-0000-42 51_50-
33s.10
E ZONE L-2C -MAINTENANC-ELECTRIC
20L -03-0350-0000-0000 -425L50-
26.18 E ZONE L-zD -MATNTENANC-ELECTRTC
201 -03-03 50-0000-0000 - 425750 - 32.52E ZONE L-2E -MAINTENANC-ELECTRIC 201 -03-0350-0000-0000-42 5150-
30. 86
E ZONE L-2N -MAINTENANC-ELECTRIC
201 -03-03s0-0000-0000-42 51s0-
lNV DATE PO
ELECELECELECELEC
ELECELECELECELEC
ELECELEC
ELECELEC
ELECELEC
ELECELEC
ELECELEC
CHECK RUN
SERV/STREET LIGHTSSERV/STREET LIGHTSSERV/STREET LIGHTSsERV,/LANDSCAPE AREASSERV/STREET LIGHTS sERV,/STREET LIGHTSSERV,/STREET LIGHTSSERV/STREET LIGHTSSERV/STREET LIGHTSSERV/STREET LTGHTS sERV,/STREET LTGHTS
SERV,/STREET LTGHTSsenv,/srnErr LTGHTS
SERV/STREET LIGHTSsERV,/STREEI LIGHTS
SERV/STREET LIGHTS
SERV,/STREET LTGHTSSERV,/SrREET LTGHTS
NET
Report generated: User:
Progran rD:
06/05/2025 70:42
eshi omanapcshdsb
15.55 E ZONE L-2O -MAINTENANC-ELECTRIC
Page L7 Page 26 of 290
Gity of Yorba Linda, CA
A/P CASH DISBURSEMENTS JOURNAL
CASH ACCOUNT: 999OOOO 999001 AP BANK ACCOUNT
CHECK NO CHK DATE TYPE VENDOR NAME VOUCHER ÏNVOICE
201 -03-0350-0000-0000 -425L50-
48.65 E ZONE L-zQ -MAINTENANC-ELECTRIC20L -03-03 s0-0000-0000-42 sLs0-
94.09 E ZONE L-2R -MAINTENANC-ELECTRIC201 -03-0350-0000-0000-42 5L50-
24.33 E ZONE L-2S -MAINTENANC-ELECTRIC
201 -03-0350-0000-0000 -425150-
123395 06/05/2025 PRrD L1-L69 TENNTS ANYONE rNC 62323 052825A 2,220.40 101 -04-0410-0000-0000-433100-
123396 06/05/2025 PRrD 11]-87 TOM'S PLUMBING SERVI 62463 65853 225.00 101 -04-0460-0000-0000-433950- L23397 06/05/2025 pRrD 11216 UNTQUE MANAGEMENT SE 62379 6t39234 l44 .20 202 -07 -0700-0000-0000 -43L7 60-
123398 06/05/2025 pRfD 12356 WESTLAKE HARDWARE rN 62337 78400074
35.87 101 -04-0460-0000-0000-421690-
123399 06/05/2025 PRrD 11281 TdOLFE ENGINEERING & 62449 4608 67 . 50 70r -00-0000-0000-0000-227500-
62450 46tO
202. 50 701 -00-0000-0000-0000-227500-
6245L 4607
67 . 50 70L -00-0000-0000-0000-227s00-
62452 4609
67. 50 701 -00-0000-0000-0000-227500-
62492 4744
270.OO 701 -00-0000-0000-0000-227 500-
Report generaxed:
user:
t2/L8/2024 060525
BUILD/PLAN SPEC PRO] DEPOSTT
t2/18/2024 060s25
BUTLD,/PLAN sPEc PRol DEPosrr
CHECK 123398 TOTAL:
a2/a8/2024 060s25
BUILD,/PLAN SPEC PRO] DEPOSIT
os /28/202s 242s0328 06052s
MATERIALS/MISCELLANEOUS
t2/L8/2024 060s2s
BUTLD,/PLAN sPEc PRol DEPosrr
os/1-3/202s 060s25
BUILD/PLAN SPEC PRO] DEPOSIT
INV DATE PO CHECK RUN
ELEC SERV/STREET LIGHTSELEC SERV,/STREET LIGHTSELEC SERV/STREET LIGHTSELEC SERV/STREET LIGHTS CHECK L23394 TOTAL:
os /28/202s 242sL43L 060s2s
REcREATIoN/cLASSES
CHECK 123395 TOTAL:
ot/07 /2025 242sts78 060s2s
MISC OTHER CONTRACT SERVICE
CHECK 123396 TOTAL
05 /0L/2025 24250056 060525
COLLECTION SERVTCES
CHECK 123397 TOTAL
NET
1.'2,968.r2
2,220.402,220.40
22s.00225.00
L44.20r44.20
35.8735.87
67. 50
202.50
67. 50
67. 50
270.00
Program fDì
06/0s/2O25 70:42
eshi oman
apcshdsb
Gity of Yorba Linda, CA
A/P CASH DISBURSEMENTS JOURNAL
CASH ACCOUNT: 999OOOO 999001 AP BANK ACCOUNT
CHECK NO CHK DATE TYPE VENDOR NAIVIE VOUCHER INVOICE rNV DATE PO CHECK RUN NET 62493 47L2
1-3s. 00 701 -00-0000-0000-0000-227500-
62494 4743
l_3s.00 701 -00-0000-0000-0000-227500-
11297 YoRBA LINDA CHAMBER 62400 1098
2,083.33 101 -01-0180-0000-0000-430200-
62401 1099
2,083.33 101 -01-0180-0000-0000-430200-
135.00945.00
05/0t/2025 24250458 060525 2,083.33
YL CHAMBER COMMERCE SERVTCE
06/0L/2025 242504s8 06052s 2,083.33
YL CHAMBER COMMERCE SERVICE
CHECK 123400 TOTAL: 4,166.66
*** oqsH AccouNT TorAL *** 583,642.90
COUNT AMOUNT
*** GRAND TOTAL *** 583,642.90
04/tL/2025 o6os25
BUILD,/PLAN SPEC PROJ DEPOSIT
05/13/2025 060s2s
BUILD/PLAN SPEC PRO] DEPOSTT
CHECK L23399 TOTAL:
135.00
L23400 06/05/2025 PRrD
Report generated:
NUMBER OF CHECKS 64
TOTAL PRINTED CHECKS
uSer; Ptogran ÎD,
06/05/2025 70:42
eshi oman
apcshdsb
.90
City of Yorba Linda, CA
A/P CASH DISBURSEMENTS JOURNALJOURNAL ENTRIES TO BE CREATED CLERK: eshìpman
YEAR PER ]NLSRC ACCOUNÎ
EFF DATE ]NL DESC
ACCOUNT DÊSC
LINE DESC
TOB DEBTl
REF 3
CREDÏT
REF 1 REF 2
2025 L2 18
APP 1010000-201150
06/05/2025 06052s
APP 9990000-999001
06/os/202s 060s2s
APP 2020000-201150
o6/0s/202s 060s2s
APP 2160000-201150
o6/os/2025 o6os2s
APP 4010000-201150
06/os/202s 060s2s
APP 7010000-201L50
06/0s/202s 060s2s
APP 2010000-201150
06/05/202s 060s2s
APP 9990000-299101
06/05/202s 060525
APP 1010000-101100
o6/os/2025 06052s
APP 9990000-299202
06/05/2O2s 060s2s
APP 2020000-101100
06/05/202s o6os2s
APP 9990000-2992a6
06/05/2025 060s2s
APP 2160000-101100
o6/os/2025 06os2s
APP 9990000-29940I
o6/0s/202s 060s2s
APP 4010000-101100
06/0s/202s 06052s
APP 9990000-29970L
06/05/202s o6os2s
APP 7010000-101100
o6/os/2025 060525
APP 9990000-299201
06/0s/202s 060525
APP 2010000-101100
06/05/202s o6os2s
ESESESESES
ES
ESESESESESESESESESESESESES
ACCOUNTS PAYABLE
AP CASH DISBURSEMENTS
AP BANK ACCOUNT
AP CASH DISBURSEMENTS
ACCOUNTS PAYABLE
AP CASH DISBURSEMENTS
ACCOUNTS PAYABLE
AP CASH DISBURSEMENTS
ACCOUNTS PAYABLE
AP CASH DTSBURSEMENTS
ACCOUNTS PAYABLE
AP CASH DÎSBURSEMENTS
ACCOUNTS PAYABLE
AP CASH DISBURSEMENTS
GENERAL LEDGER
]OURNAL]OURNAL]OURNALJOURNALJOURNAL]OURNAL]OURNAL
TOTAL
6L,285.r720,323.74
373,760.00
104, 109.05
7 ,364.57
16,800. 37
67,285.r7
20,323.74
373,760.00
L04, 109.05
7,364.57
16,800. 37
583,642.90
61,285.t7
20,323.74
373,760.00
104,1,09.05
7 ,364.57
L6, 800. 37
POOLED CASH FUND J.Ol
FUND CASH
POOLED CASH FUND 202FUND CASHPOOLED CASH FUND 216FUND CASHPooLED CASH FUND 401FUND CASHPOOLED CASH FUND 7O]-FUND CASHPOOLED CASH FUND 201FUND CASH
SYSTEM GENERATED ENTRIES TOTAL
louRNAL 2025/L2/t8 TorAL
Report generated:
user:Progtan ÎDi
06/05/2025 70:42
eshi onan
apcshdsb
Gity of Yorba Linda, CA
A/P CASH DISBURSEMENTS JOURNAL
JOURNAL ENTRIES TO BE CREATED
ACCOUN'I ACCOUNT DESCRTPTTON
FI.JND DEB]T
101 GENERAL FUND
1010000-1011001010000-201L50
201 LANDSCAPE MAINT ASSESSMENT DIs
2010000-1011002010000-2011s0
202 YL PUBLIC LIBRARY FUND
2020000-1011002020000-201150
2T6 SB-2 BUTLDING HOMES & JOB ACT
2160000-101L002160000-201150
4OT CAPITAL IMPROVEMENTS FUND
4010000-101100
4010000-2011s0
7OL SPECTAL DEPOSITS FUND
7010000-1011007010000-201150
999 TREASURY FUND
9990000-2991019990000-2992019990000-299202
9990000-299216
9990000-2994019990000-299701
9990000-999001
Report generated:
user:
2025 A2 18 06/Os/202s
18 06/0s/202s
FUND CASH
ACCOUNTS PAYABLE
18 06/05/202s
FUND CASH
ACCOUNTS PAYABLE
FUND CASH
ACCOUNTS PAYABLE
FUND CASH
ACCOUNTS PAYABLE
18 06/Os/202s
FUND CASH
ACCOUNTS PAYABLE
FUND CASH
ACCOUNTS PAYABLE
18 06/05/202s
POOLED CASH FUNDPOOLED CASH FUNDPOOLED CASH FUNDPOOLED CASH FUNDPOOLED CASH FUND
POOLED CASH FUND
AP BANK ACCOUNT
2025 12 18 06/05/2025
2025 L2
202s t2
2025 L2
2025 t2
FUND TOTAL
6L,285.L7
1_6,800. 37
20,323.74
373,760.00
104,109.05
7 ,364.57
6i-,285.171_6, 800. 3720,323.74
373,760.00
104,109.05
7,364.57
6L,285.a7
16, 800. 3720,323.74
373,760.00
104,l_09.05
7 ,364 . 57
583,642.90
FUND TOTALFUND ÏOTAL
FUND TOTALFUND TOTAL
FUND TOTAL
FUND TOTAL
2025 72 1-8 06/0s/2025
10120L2022L6
401
70L
06/05/2025 l.0:42
eshi pman Prog"an rD: apcshdsb Page 2L Page 30 of 290
Gity of Yorba Linda, GA
A/P CASH DISBURSEMENTS JOURNAL
JOURNAL ENTRIES TO BE CREATED
FUND DUE FR
101201202
2]-6401
701
999
GENERAL FUND
LANDSCAPE MAINT ASSESSMENT DIS
YL PUBLIC LIBRARY FUND
SB-2 BUTLDING HOMES & JOB ACT
CAPITAL IMPROVEMENTS FUNDSPECIAL DEPOSITS FUND
TREASURY FUND
61,285.17
16,800. 37 20,323.74
373, 760.00104,109.05
7,364.57 583,642.90
TOTAL
** END oF REPoRT - cenerated by erìca shipman **
Report generated: User l
Progran ID:
06/05/202s 70:42
eshi onan
apcshdsb
Gity of Yorba Linda, GA
AP CHECK RECONCIL¡ATION REGISTER
FoR cAsH AccouNT: 9990000 999001 FoR: uncl eared
CHECK E UNCLEARED
123337123338
123339123340
L2334LL23342L23343L23344L23345
].,23346123347
123348
L23349
123350
123351
L23352123353
123354
123355123356
L23357L2 33 58123359
123360123361L23362123363123364l_23365
123366L233671"23368123369L23370L2337L
L23372L23373
L23374
1_23375
L23376L23377
L23378
L23379123380
123381123382
123383
123384123385
123386L23387
123388
06/0s/202506/os/202s
06/os/202s
06/os/2025
06/0s/202s
06/0s/2025
06/os/202s
06/05/202s06/os/202s
06/0s/202s06/05/2025
06/0s/202s
06/os/202s06/05/202s
06/os/2o2s
06/os/2025
06/0s/2025
06/0s/202s06/os/202s
06/0s/202s
06/os/202s
06/0s/2025
06/0s/2025
06/os/202s06/os/2025
06/os/2025
06/0s/2o2s06los/2025
06/0s/202s
06/0s/202s
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06/os/202s06/05/202s
06/0s/202s
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06/0s/202s06/0s/202s06/os/202s06/os/2025
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AMERICAN SANITARY SUPPLYAUTOZONE INC
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06/O5/202s 70:44
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CHECK # CHECK DATE TYPE VENDOR NA[4Ë CLEARED
123389123390
L2339L
L23392123393123394
L23395
123396L23397
123398L23399123400
06/0s/202506/0s/2025
06/os/202s
06/05/202s06/os/202s
06/os/202s
06/05/202s
06/0s/202506/0s/202s06/0s/202s06/0s/202s
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UNIQUE MANAGEMENT SERVICE
WESTLAKE HARDWARE INCV'/OLFE ENGINEERING & DESIGYORBA LINDA CHAMBER COMME
CASH ACCOUNT TOTAL
220.00204.97
1,904.00 2,636.33
495.89
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2,220.40
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06/05/2025 70:44
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Gity of Yorba Linda, CA
AP CHECK RECONCILIATION REGISTER
64 CHECKS FrNAL TOTAL 593,642.90
** END OF REPORT - Generated by Erica Shipman **
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06/05/2025 70:44
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1 CITY COUNCIL/SUCCESSOR AGENCY TO THE YORBA LINDA REDEVELOPMENT
AGENCY, YORBA LINDA HOUSING AUTHORITY AND YORBA LINDA MUNICIPAL
FINANCING AUTHORITY JOINT MEETING
MINUTES
June 3, 2025, 6:30 p.m.
Council Chambers
4845 Casa Loma Avenue
Councilmembers
Present:
Campbell, Huang, Lim, Singh, Rodriguez
Staff Present: Brown, Christian, Farnsworth, Han, Kudron, Lai, Lixey, Litfin, Pulone, Wigginton
_____________________________________________________________________
CALL TO ORDER
The City Council/Successor Agency to the Yorba Linda Redevelopment Agency convened at 5:30 p.m. in the Council Chambers at 4845 Casa Loma Avenue.
ROLL CALL
ANNOUNCEMENT OF CLOSED SESSION ITEMS
CITY COUNCIL/SUCCESSOR AGENCY TO THE YORBA LINDA REDEVELOPMENT AGENCY
A. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION,
SIGNIFICANT EXPOSURE TO LITIGATION
Government Code Section 54956.9(d)(2) (1 Case)
2 B. PUBLIC EMPLOYMENT – CITY MANAGER
Government Code Section 54957
PUBLIC COMMENT ON CLOSED SESSION ITEMS
None.
CONVENE INTO CLOSED SESSION
The City Council convened into Closed Session at 5:31 p.m.
RECESS
3 CALL TO ORDER
The City Council/Successor Agency to the Yorba Linda Redevelopment Agency, Yorba Linda Housing Authority and Yorba Linda Municipal Financing Authority reconvened at 6:30 p.m. in the Council Chambers at 4845 Casa Loma Avenue, Yorba Linda.
ROLL CALL
PLEDGE OF ALLEGIANCE
Mayor Pro Tem Carlos Rodriguez
INVOCATION
Reverend Lynn Stone, Yorba Linda Presbyterian Church
CLOSED SESSION REPORT
City Attorney Todd Litfin said there was no reportable action.
INTRODUCTIONS & PRESENTATIONS
PROCLAMATION DECLARING MAY 19TH AS IBD DAY
Mayor Janice Lim invited Simran Vaswani, representing Take Steps Youth Leadership Committee, to the podium and presented her with a proclamation declaring May 19th as IBD Day. Mayor Lim said that it is estimated that 2.3 million people in the United States are living with inflammatory bowel disease, an autoimmune disease that causes inflammation throughout the gastrointestinal tract.
Ms. Vaswani spoke briefly about IBD and thanked Council for the proclamation.
RECOGNITION OF LAND SHARKS AND BANANA SLUGS NORTH COUNTY BOYS
BASKETBALL TEAMS
Mayor Lim invited the Land Sharks and the Banana Slugs of North County Boys Basketball teams to the podium and congratulated them for their successful season. She said the Land Sharks won the D1 Boys 7th-9th Grade Copper Division Championship, and the Banana Slugs won the D1 boys 7th-9th Grade Bronze Division this past spring.
Council congratulated the students and presented them with a certificate of recognition.
They each also received certificates from the offices of Congresswoman Young Kim, Senators Steven Choi and Kelly Seyarto, Assemblyman Phillip Chen, and Supervisor Don Wagner.
4 RECOGNITION OF PUBLIC WORKS ASCE PROJECT OF THE YEAR AWARD Mayor Lim invited Public Works Director / City Engineer Jamie Lai to the podium and congratulated the department for receiving the distinguished award and thanked them for their tremendous work. Pat Butress, representative from the office of Supervisor Wagner also congratulated Director Lai and her staff for the incredible job on Bastanchury Road.
Director Lai shared the video staff submitted to the American Society of Civil Engineers (ASCE) on the Bastanchury Road Widening Project for the award consideration.
Director Lai received a certificate from Council as well as the offices of Congresswoman Kim, Senators Choi and Seyarto, Assemblyman Chen, and Supervisor Wagner.
INTRODUCTION OF NEW STAFF MEMBER ADULT SERVICES MANAGER ZORAIDA
MARTINEZ
City Manager Mark Pulone introduced new staff member Zoraida Martinez, Adult Services Manager for the library. He shared that Zoraida has two bachelor's degrees from the University of California, Riverside, and a Master of Management in Library and Information Science from the University of Southern California. He said she began her career at a middle school in Durango, Colorado and most recently, the City of Palm Desert. When not at work, Zoraida enjoys road trips, exploring national parks and collecting library cards.
Councilman Shivinder Singh spoke about civic engagement and introduced his two interns, Sarena Yu and Simran Vaswani.
Mayor Lim also introduced her two interns, Charlie Chen and Summer Haque.
PUBLIC COMMENTS – ITEMS ON THE CONSENT CALENDAR OR ITEMS NOT ON
THE REMAINDER OF THE AGENDA
Trudi DesRoches, Yorba Linda Water District Board Director, said like many agencies, the district is in the middle of their budget cycle and is considering a rate increase. She said for those who would like to learn more, their next meeting will be on June 12th at 8:30 a.m. She provided an update on projects recently completed, including the Box Canyon waterline re-lining, and fire-flow improvements on several streets. She also spoke about projects currently in progress, including the Timber Ridge Booster Pump station, and fireflow enhancements at two Placentia-Yorba Linda Unified School District Schools, Mabel Paine and Charles Wagner Elementary School. She spoke of other locations that are also receiving fire-flow enhancements and encouraged residents to visit the District website for more information or to attend an upcoming Board meeting.
Richard de Bruijn, resident, spoke about Bastanchury Road and its history. He spoke about the vacant land and its potential use. He suggested a soccer field.
5 CONSENT CALENDAR
Moved by Campbell
Seconded by Singh
It is recommended that the City Council approve the Consent Calendar.
AYES (5): Campbell, Huang, Lim, Singh, and Rodriguez
CARRIED (5 to 0)
1. WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS ON THE AGENDA
It is recommended that the City Council/Successor Agency to the Yorba Linda Redevelopment Agency waive reading in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
2. ACCOUNTS PAYABLE CHECK REGISTER – JUNE 3, 2025
It is recommended that the City Council receive and file the accounts payable check register and wire transfer report dated June 3, 2025, in the amount of $1,975,036.63.
3. APPROVAL OF THE MINUTES OF THE MAY 20, 2025 CITY COUNCIL /
SUCCESSOR AGENCY TO THE YORBA LINDA REDEVELOPMENT AGENCY
MEETING
It is recommended that the City Council/Successor Agency to the Yorba Linda Redevelopment Agency approve the minutes of the May 20, 2025 City Council/Successor Agency to the Yorba Linda Redevelopment Agency joint meeting.
4. TREASURER’S REPORT – MARCH 2025
It is recommended that the City Council: 1.) Receive and file the attached monthly Treasurer’s Report; and 2.) Delegate investment responsibility to the City’s Finance Director / City Treasurer for a period of up to one year.
5. AWARD A PUBLIC WORKS CONSTRUCTION CONTRACT FOR THE FISCAL YEAR 2024-25 ANNUAL PAVEMENT PRESERVATION PROJECT TO ONYX PAVING COMPANY, INC.
It is recommended that the City Council: .1) Approve the plans and specifications for the Fiscal Year 2024-25 Annual Pavement Preservation Project (APPP) (Zone 7). 2.) Find that the Projects are categorically exempt from the California Environmental Quality Act (CEQA), Class 1, pursuant to CEQA Guidelines, Section 15301. 3.) Award the Public
6 Works Construction Contract to Onyx Paving Company, Inc. for the Fiscal Year 2024-25 APPP (Zone 7), and reject all other bids; 4.) It is also recommended that the City Council authorize expenditures of up to $413,100 (15% of the value of the Construction Contract, including bid alternate) for potential additional services and unanticipated work that may arise during the course of work; and, 5.) Authorize the City Manager, on behalf of the Council, to execute the proposed contract and agreements and change order approval authority to execute future contract modifications and increases in amounts not to exceed the contingency threshold amounts above for each respective agreement.
6. AWARD OF CONTRACT FOR CITYWIDE STREET STRIPING, PAVEMENT
MARKINGS, CURB PAINTING AND RELATED MAINTENANCE SERVICES TO J&S STRIPING COMPANY, INC.
It is recommended that the City Council: 1.) Award the proposed three-year contract for citywide street striping, pavement markings, curb painting and related maintenance services to J&S Striping Company, Inc. in the amount not to exceed $692,409 ($230,803 annually) and reject all other bids, and, 2.) Authorize expenditures for contract contingencies and potential additional services or unanticipated work performance that may arise, in an amount of $34,620.45 annually (15% of the contract amount) for the three-year term; and, 3.) Authorize the City Manager on behalf of the Council to execute the proposed contract and potential future amendment or change orders within the designated contingency amount and approve contract renewals including any unit price increase(s) as provided within this agreement on behalf of the Council.
7. RESOLUTION NO. 2025-5941 ADOPTING THE CITY’S PROJECT FOR FISCAL YEAR 2025/2026 FUNDED BY SENATE BILL 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
It is recommended that the City Council approve Resolution No. 2025-5941 adopting the City’s Project for Fiscal Year 2025/2026 funded by Senate Bill 1: Road Repair and Accountability Act of 2017.
8. APPROVE RENEWAL AMENDMENT TO AGREEMENT FOR LANDSCAPE
MAINTENANCE SERVICES WITHIN LANDSCAPE MAINTENANCE ASSESSMENT
DISTRICT PACKAGE G
It is recommended that the City Council: 1.) Approve an additional term renewal to the Maintenance Service Agreement (No. 21220067) with Nieves Landscape, Inc. (Nieves), for Landscape Maintenance Assessment District (LMAD) Package G (Package G), to extend the term of the agreement for two years and increase compensation by 7.5% for a total of $758,167.03 for Fiscal Year 2025/2026 and 7.5% for a total of $815,029.56 for Fiscal Year 2026/2027 for a not-to-exceed total amount of $1,573,196.59; and 2.) Authorize the City Manager, on behalf of Council, to execute the proposed amendment
7 and change order approval authority to execute future contract modifications and contingency increases in amounts not to exceed fifteen percent (15%) of the annual approved agreement amounts for each respective fiscal year.
9. DEMOLITION PERMIT REQUEST FOR 18597 AND 18602 ALTRUDY LANE (PHASE
II OF THE ALTRUDY LANE SENIOR APARTMENTS)
It is recommended that City Council approve the demolition permit request for 18597 & 18602 Altrudy Lane.
10. APPROVAL OF AMENDMENT NO. 6 - SENIOR MOBILITY PROGRAM It is recommended that the City Council approve Amendment No. 6 to the April 22, 2021, Agreement with CABCO Yellow Inc. effective June 3, 2025.
11. REPORTS OF PLANNING COMMISSION ACTIONS FROM THEIR LAST MEETING It is recommended that the City Council receive and file this report.
12. COMMITTEE AND AGENCY REPORTS
It is recommended that the City Council receive and file this report.
PUBLIC HEARING
13. RESOLUTION NO. 2025-5943, ORDERING COSTS FOR CITYWIDE LMAD AND CONFIRMATION OF ASSESSMENTS FOR FY 2025/26 OVERRULING ALL
PROTESTS, AND LEVYING THE ASSESSMENTS CONFIRMED HEREIN
City Attorney Litfin stated that because the LMAD assessments affect the entire City and each Councilmember owns property in the City, there may be a potential conflict of interest due to their real property interests per FPPC Regulation Section 18702.2(a)(3).
However, under Section 18705(a), a public official may participate only if there exists no alternative source of decision for that legislative body. Here, approval of the Engineer’s Report and levying of assessments for LMAD is required by City Council per Landscaping and Lighting Act (Sts. & Hwy Code, Section 22623); therefore, the minimum number of Councilmembers can participate to reach quorum.
He further stated that under the Public Generally exception in Section 18703(e)(1), this could be perceived as not a conflict; however, the City is being cautious of the potential conflict. The Councilmembers’ real property interests at issue, which include each of the Councilmembers’ personal residence, are located in the following LMAD zones:
• Mayor Lim – Arterial Landscaping Zone A-3, Local Landscaping Zone L2V, and Local Lighting Zone A, Arterial Lighting Zone, and Traffic Signal Zone TS-2;
8 • Councilwoman Peggy Huang – Arterial Landscaping Zone A-6, Local Landscaping Zone L5B, and Local Lighting Zone A, Arterial Lighting Zone, and Traffic Signal Zone TS-2;
• Mayor Pro Tem Rodriguez – Arterial Landscaping Zone A-5, Local Landscaping Zone L2G, and Local Lighting Zone A, Arterial Lighting Zone, and Traffic Signal Zone TS-2;
• Councilman Singh – Arterial Landscaping Zone A-7, Arterial Lighting Zone, Traffic Signal Zone TS-2, and is not in a Local Landscaping or Local Lighting Zone; and • Councilwoman Tara Campbell – Arterial Landscaping Zone A-7, Local Lighting Zone B, Arterial Lighting Zone, Traffic Signal Zone TS-2, and is not on a Local Landscaping Zone.
Mayor Pro Tem Rodriguez and Councilwoman Huang recused themselves from the meeting at 7:12 p.m.
a. Open Public Hearing - Mayor Lim opened the public hearing. b. Staff Report
Public Works Director / City Engineer Jamie Lai provided a PowerPoint presentation on the FY 2025-26 Engineer's Report, highlighting what the LMAD is, the timeline since 1979, zones, updates since last year, including before and after landscape projects and Proposition 218 updates. She said one landscape zone, Zone L-1A, is projected to require Proposition 218 actions as it has budgeted expenditures exceeding projected available fund balances. She said this deficiency is projected to be addressed in the upcoming Fiscal Year.
c. Take Testimony
Peter Meng, resident, expressed his opposition on the item and spoke about trees that he believes should be removed as they pose a hazardous fire risk. d. Close Public Hearing - Mayor Lim closed the public hearing. e. Make Determination
A conversation ensued among Council regarding the Local Landscape Zones and Zone L-1A.
Moved by Campbell
Seconded by Lim
It is recommended that the City Council adopt proposed Resolution No. 2025-5943 (Attachment 1), pursuant to the provisions of the Landscaping and Lighting Act of 1972,
9 ordering that the costs for certain improvements in the Citywide Yorba Linda Lighting and Landscaping Maintenance Assessment District shall be raised through installments over a period of years, confirming the diagram boundaries and assessments for FY 2025/2026 for the Citywide Yorba Linda Lighting and Landscaping Maintenance Assessment District, overruling all protests concerning the assessments, and levying the assessments confirmed herein.
AYES (3): Campbell, Lim, and Singh
ABSTAINED (2): Huang, and Rodriguez
CARRIED (3 to 0)
Mayor Pro Tem Rodriguez and Councilwoman Huang rejoined the meeting at 7:24 p.m.
Micaela Lubben, resident, spoke about issues she is experiencing with her neighbor on Shaw Lane. She spoke of difficulties with her neighbor's trash and overgrown trees and rubbish. She said the City's code enforcement needs to inspect the lot for violations.
CITY MANAGER’S REPORT/MAYOR’S REPORT/MATTERS PRESENTED BY
COUNCILMEMBERS/ OTHER AGENCY REPORTS
City Manager Pulone responded to Ms. Lubben's comments and said he understands her frustration. He said he will provide her with his card so he can work with her as early as tomorrow to help address her concerns. He thanked Mr. de Bruijn for the history on Bastanchury Road and said the City does not have a plan in place for the vacant land, primarily because the City does not have funding. However, City Manager Pulone said on tonight's agenda is the City's two-year budget, which will discuss Capital Improvement Projects, and perhaps Bastanchury Road can fall under one of those categories.
Councilwoman Campbell also told Ms. Lubben that she can always email her whenever she needs assistance with an issue and she will work with staff to assure it is taken care of promptly. She said she attended the Best and Bravest OCFA Awards on May 30th, where local Yorba Linda public safety employees were recognized.
Councilman Singh also addressed Ms. Lubben's concerns and asked City Manager Pulone if staff had gone out to conduct a site visit. City Manager Pulone said he would follow up with staff accordingly. Councilman Singh said he spoke with Starlink and asked City Manager Pulone to provide an update on fiber services. City Manager Pulone said since the City adopted microtrench guidelines, no firm has moved forward in the process, and spoke of Starlink's business plan and reduced costs. He said as things move forward, he will keep the Council apprised on the developments. Councilman Singh said there was recently a residential burglary where residents were home and sleeping, he asked Chief of Police Services Captain De Anne Wigginton to advise what to do under these
10 circumstances. She said she cannot provide details of the case, but urged residents to immediately call 911 when someone enters their home and spoke of the importance of Flock cameras. Councilman Singh asked Parks and Recreation Director Mike Kudron for an update on upcoming summer events. Director Kudron spoke about Adventure Playground Summer Camp, and said the department offers over 150 summer camps which range from sports, theatre, science and more.
Mayor Pro Tem Rodriguez said the Air Quality Management District (AQMD) will be holding a public hearing Friday June 6th to discuss Rules 1111 and 1121 and spoke about the potential impacts of these rules.
Councilwoman Huang announced the upcoming Title IX Run / Walk at the Richard Nixon Presidential Library and Museum on June 21st. She congratulated Mayor Pro Tem Rodriguez's daughter and her basketball team and spoke of their successes.
Mayor Lim also spoke of the Title IX Run / Walk on Saturday, June 21st and urged the community to participate. She attended the Best and Bravest award ceremony with Councilwoman Campbell and Huang and expressed her gratitude for our local heroes.
Mayor Lim announced that the City is accepting nominations for Citizen of the Year, a program that recognizes a truly deserving local hero who goes above and beyond for the community. She said this recognition is once a year and nominations are currently being accepted for 2025. Nominations will be accepted until September 3, 2025, forms and detailed information about the program are available at yorbalindaca.gov/CitizenoftheYear. Mayor Lim shared that the annual Summer Reading Fun Fest will take place on Saturday, June 14, from 10:30 a.m. to 1:00 p.m. at the Yorba Linda Public Library.
ADMINISTRATIVE REPORT
14. FY 2024/25 3RD QUARTER BUDGET UPDATE, PREL. REVIEW FY 2025/26 & FY 2026/27 TWO-YEAR OPERATING BUDGET, FY 2025/26 & FY 2026/27 TWO YEAR CIP BUDGET & FY 2025/26 – 2031/32 SEVEN YEAR CIP BUDGET
Finance Director Sunny Han shared a PowerPoint presentation for this item. Her presentation included updates on the FY 2024-25 Third Quarter General Fund and FY 2025-2027 Operating Budget Review. She said that the General Fund Budget is structurally balanced, with a projected $114k surplus in FY25/26 and $34k surplus in FY 26/27. She spoke of key drivers of the increases to the General Fund, anticipated General Fund Reserve Balance, the Library and LMAD Fund budgets, requested personnel changes, the Black Gold Golf Club budget and concluded with an overview of Capital Improvement Projects. Parks and Recreation Director Kudron spoke specifically about CIP projects for his department, along with their estimated costs. Those projects included the Arroyo Park Turf Renovation, and Significant Building and Facilities Projects. Director
11 Lai spoke about the significant projects for Public Works which include Significant Street Improvement Projects, the Ongoing Street Maintenance Program, Traffic Control Projects, and LMAD Landscaping Projects.
Richard de Bruijn, resident, said he understands that personnel and contract services account for a significant portion of general fund expenditure and inquired if the projects for those contracts are listed anywhere. He said Black Gold Golf Club used to be a financial liability for the City and asked for clarification as to whether it is now considered a source of revenue, he also spoke about the library loan. He concluded his comments by talking about tariffs and their potential impact on the City's sales tax.
City Manager Pulone responded to Mr. de Bruijn's comments and said when the Black Gold Golf Club was first constructed, the City had debt service that it was paying off, however, that debt was paid off about ten years ago, and its revenues can be used to help pay for projects. Similarly, the library receives separate funding through a property tax levy which covers operating costs, maintenance and future improvements. With respect to sales tax, he said the City worked with third party companies to determine sales tax projections. Tariffs are one of many factors considered in the forecasts, and the companies are conservative with their estimates. City Manager Pulone said with respect to contract services, all contracts entered into by the City are through outside contract vendors, and they are competitively bid.
A lengthy conversation ensued among Council regarding the budget, capital improvement projects, as well as Shop Dine Support Yorba Linda and how to best bring sales tax to the City. They discussed the possibility of holding a special study session / workshop to discuss sales tax.
Susan Wan-Ross, Yorba Linda Chamber of Commerce Chief Executive Officer, spoke about the Chamber's efforts to bring business and statistics on store openings and closures.
Councilwoman Huang recommended a Council workshop before the end of the third quarter with Jones Lang LaSalle (JLL) and HdL Companies projections, as well as the Chamber and local businesses. Councilwoman Campbell suggested inviting the City's top sales tax-generating businesses.
Moved by Huang
Seconded by Singh
It is recommended that the City Council: 1.) Receive and file the attached list of line-item budget transfers and supplemental budget appropriations for the third quarter of FY 2024/25 (Attachment 1), as required by City Council Policy F-4 – Supplemental Budget and Line Item Transfers; 2.) Receive and file staff’s presentation regarding the proposed Fiscal Year 2025/26 and 2026/27 Two-Year Operating Budget and proposed FY 2025/26
12 – 2031/32 Seven-Year Capital Improvement Program (CIP); and 3.) Provide feedback to staff regarding any changes to the proposed Two-Year Operating Budget that the City Council would like to see incorporated into the final version of the budget; 4.) Provide feedback to staff regarding any changes to the list of proposed Tier 1 CIP projects (Attachment 3) that the City Council would like to see incorporated into the final version of the CIP; and 5.) Provide feedback to staff regarding any changes to the list of Tier 2 CIP projects (Attachment 4) that the City Council would like to see incorporated into the final version of the CIP; and 6.) Provide feedback to staff regarding any changes to the list of proposed projects identified on the 7-Year CIP list (Attachment 5).
AYES (5): Campbell, Huang, Lim, Singh, and Rodriguez
CARRIED (5 to 0)
ADJOURNMENT
Mayor Lim adjourned the meeting at 9:15 p.m. to the next regularly scheduled City Council/Successor Agency to the Yorba Linda Redevelopment Agency joint meeting on June 17, 2025.
_________________________
City Clerk
PUBLIC WORKS DEPARTMENT
DATE: JUNE 17, 2025
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JAMIE LAI, P.E., DIRECTOR OF PUBLIC WORKS/CITY ENGINEER PREPARED BY: YASH VERMA, SENIOR MANAGEMENT ANALYST
SUBJECT: CANCELLATION OF STREET LIGHTING AND LANDSCAPE
MAINTENANCE ASSESSMENT DISTRICT (LMAD) SPECIAL
ASSESSMENT FEES FROM ASSESSMENT YEARS 2019 AND 2020 FOR APN 353-531-05
RECOMMENDATION
It is recommended that the City Council:
1. Cancel the Street Lighting and Landscape Maintenance Assessment District (LMAD) special assessment fees for assessment years 2019 and 2020 for APN 353-531-05; and
2. Direct staff to provide written authorization to the Office of the Treasurer-Tax Collector to remove the specified charges.
BACKGROUND
The City’s Street Lighting and Landscape Maintenance Assessment District (LMAD) was formed pursuant to the Landscaping and Lighting Act of 1972 (’72 Act), which is included in the State of California Streets and Highways Code Division 15, Part 2, and the City annually levies and collects special benefit assessments for the City’s LMAD in accordance with the 72 Act and the provisions of the California Constitution, Article XIII D (commonly referred to as Proposition 218) in order to provide and maintain various landscaping, lighting and traffic signal improvements throughout the City that provide benefits to properties within the LMAD.
As part of this process, the City annually submits the assessment amounts for each parcel by APN to the Orange County Auditor/Controller’s Office for placement on the annual property tax roll.
At any point, the County may notify the City of parcels on which the County requests that the City remove the LMAD assessment. The County makes such requests when the property taxes on the property are delinquent and have not been paid for a few years. In the usual course, the County proceeds to auction off the property for failing to pay the taxes; however, the County does not auction parcels that are tax exempt or government owned.
C A N C E L L A T I O N O F S T R E E T L I G H T I N G A N D L A N D S C A P E
M A I N T E N A N C E A S S E S S M E N T D I S T R I C T ( L M A D ) S P E C I A L A S S E S S M E N T F E E S F R O M A S S E S S M E N T Y E A R S 2 0 1 9 A N D 2 0 2 0 F O R A P N 3 5 3 - 531 - 05
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DISCUSSION
On December 16, 2024, the City received a request from the Office of the Treasurer-Tax Collector (County of Orange) requesting cancellation of the 2019 and 2020 LMAD special assessment fees for APN 353-531-05. This parcel falls within LMAD Local Landscaping Zone L-1B between Nicole Way & Van Gogh Way.
County staff reported that the parcel has been delinquent for several years and is now listed on the Tax Collector’s Power to Sell list. However, because the County is unable to auction parcels that are government-owned or tax-exempt, written authorization from the originating City agency is required to cancel the outstanding charges.
According to the County’s assessment roll and verified by the City’s records, APN 353-531- 05 is classified with the land use code Residential Single Family by the County and associated with a large lot totaling approximately 100,955 square feet.
City staff have reviewed the classification history and determined that most of APN 353- 531-05 is part of the area being maintained as part of the Zone L-1B improvements and beginning in fiscal year 2021/2022 the assessment land use designation for this parcel was changed from Vacant/Undeveloped to Exempt and no longer assessed. Therefore, the likelihood of recovering payment of these charges is minimal. The following delinquent LMAD assessments on the given parcel are outstanding:
2019: $1,452.26
2020: $1,477.54
City staff have reviewed the request and consulted with the County’s classification and assessment documentation. Given the parcel’s non-taxable status and continued delinquency, there is a low likelihood of recovering these assessments. Furthermore, allowing the charges to remain would perpetuate their appearance on the Power to Sell list, even though no auction action may be taken by the County without the City’s cancellation.
FISCAL IMPACT
The cancellation of the special assessment fees for assessment years 2019 and 2020 for APN 353-531-05 would result in a total revenue loss of $2,929.80 to the LMAD Assessment Revenue Account. However, due to the parcel’s likely exemption status and prolonged delinquency, staff does not anticipate any realistic recovery of these fees.
C A N C E L L A T I O N O F S T R E E T L I G H T I N G A N D L A N D S C A P E
M A I N T E N A N C E A S S E S S M E N T D I S T R I C T ( L M A D ) S P E C I A L A S S E S S M E N T F E E S F R O M A S S E S S M E N T Y E A R S 2 0 1 9 A N D 2 0 2 0 F O R A P N 3 5 3 - 531 - 05
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ALTERNATIVES
The City Council could decide not to approve the cancellation of the special assessment fees. This would leave the assessments in place and the parcel would continue to appear on the tax default list, although the County would be unable to take further collection or auction action. Based on the parcel’s status, staff do not recommend this alternative.
ATTACHMENTS
Attachment 1 - Letter from Office of the Treasurer-Tax Collector
PUBLIC WORKS DEPARTMENT
DATE: JUNE 17, 2025
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JAMIE LAI, P.E., DIRECTOR OF PUBLIC WORKS/CITY ENGINEER PREPARED BY: COLIN TSUI, P.E., ASSISTANT ENGINEER
SUBJECT: APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH
FOUNTAINHEAD CONSULTING CORPORATION FOR CONSTRUCTION
MANAGEMENT AND INSPECTION SERVICES; AND APPROVE A
PROFESSIONAL SERVICES AGREEMENT WITH NINYO AND MOORE
FOR GEOTECHNICAL AND MATERIALS TESTING SERVICES FOR THE FISCAL YEAR 24/25 ANNUAL PAVEMENT PRESERVATION PROJECT
RECOMMENDATION
It is recommended that the City Council:
1. Approve a Professional Services Contract with Fountainhead Consulting Corporation (Fountainhead) in the amount of $212,012.00 to provide Construction Management and Inspection Services and authorize expenditures up to $31,801.80 in total contract contingencies (15% of contract) for potential additional services; and
2. Approve a Professional Services Contract with Ninyo & Moore in the amount of $55,557.00 to provide Geotechnical and Materials Testing Services and authorize expenditures up to $8,333.55 in total contract contingencies (15% of contract) for potential additional services and unanticipated work; and
3. Authorize the City Manager, on behalf of Council, to execute the proposed contract and agreements and change order approval authority to execute future contract modifications and increases in amounts not to exceed the contingency threshold amounts above for each respective agreement.
BACKGROUND
The City is divided into seven (7) maintenance zones where pavement maintenance or preservation treatments are typically implemented for one (1) zone per year, also known as the Annual Pavement Preservation Projects (APPP). The FY 2023-2024 project treated several streets in Zone 7, with the primary arterial La Palma Avenue as the focus. The Fiscal Year 2024-2025 project will continue with the streets in Zone 7, particularly the collector roads that feed into the residential cul-de-sacs.
A P P R O V E A P R O F E S S I O N A L S E R V I C E S A G R E E M E N T W I T H
F O U N T A I N H E A D C O N S U L T I N G C O R P O R A T I O N F O R C O N S T R U C T I O N M A N A G E M E N T A N D I N S P E C T I O N S E R V I C E S ; A N D
A P P R O V E A P R O F E S S I O N A L S E R V I C E S A G R E E M E N T W I T H N I N Y O
A N D M O O R E F O R G E O T E C H N I C A L A N D M A T E R I A L S T E S T I N G S E R V I C E S F O R T H E F I S C A L Y E A R 2 4 / 2 5 A N N U A L P A V E M E N T
P R E S E R V A T I O N P R O J E C T
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DISCUSSION
Construction Management and Inspection Services
Staff typically relies on consultant services to provide construction management and inspection for the APPP. Proposals were requested from engineering consultants, including those on the City’s on-call list for Construction Management and Inspection Services. Six (6) proposals were received and evaluated by Public Works staff. Based on demonstrated experience, availability of resources, cost, and ability to facilitate public relations between the contractor and the community, it was determined that Fountainhead would best meet the needs of the City. Fountainhead has extensive experience providing the City with construction management and inspection services for capital improvement projects. This experience has resulted in a strong working relationship with City staff and a team that is thoroughly familiar with the City’s needs as well as its standards and administrative procedures. Staff is recommending the approval of a Professional Service Contract with Fountainhead in the amount of $212,012.00 (Attachment 1) to provide Construction Management and Inspection services.
Geotechnical and Materials Testing Support
City staff also relies on consultant services to provide geotechnical and materials testing during construction. Proposals were requested from engineering consultants on the City’s on-call list for Geotechnical and Materials Testing Services. Five (5) proposals were received and evaluated by Public Works staff. Based on demonstrated experience, availability of resources, and cost, it was determined that Ninyo & Moore would best meet the needs of the City given their experience on past City projects and other similar projects with similar municipalities. Staff is recommending the approval of a Professional Service Contract with Ninyo & Moore in the amount of $55,557.00 (Attachment 2) to provide Geotechnical and Materials Testing Services.
FISCAL IMPACT
The estimated project expenditures, including a standard 15% project contingency for each item, is estimated below:
Table 1 – Estimated Project Expenditures
Item Estimated Expenditures
Construction Management & Inspection (Fountainhead) $212,012.00 Construction Management & Inspection 15% Contingency $31,801.80 Materials Testing (Ninyo & Moore) $55,557.00
Materials Testing 15% Contingency $8,333.55
TOTAL $307,704.35
A P P R O V E A P R O F E S S I O N A L S E R V I C E S A G R E E M E N T W I T H
F O U N T A I N H E A D C O N S U L T I N G C O R P O R A T I O N F O R C O N S T R U C T I O N M A N A G E M E N T A N D I N S P E C T I O N S E R V I C E S ; A N D
A P P R O V E A P R O F E S S I O N A L S E R V I C E S A G R E E M E N T W I T H N I N Y O
A N D M O O R E F O R G E O T E C H N I C A L A N D M A T E R I A L S T E S T I N G S E R V I C E S F O R T H E F I S C A L Y E A R 2 4 / 2 5 A N N U A L P A V E M E N T
P R E S E R V A T I O N P R O J E C T
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Funding for this project will come from the Ongoing Street Maintenance Program Capital Improvement Program budget (Project Account No. SI251003) for the anticipated expenditures noted above. The project utilizes a combination of Gas Tax, Measure M2, SB1, and Special Reserve monies. Sufficient budget is available within SI251003 to accommodate all recommended agreement awards and contingencies.
ALTERNATIVES
City Council may also choose not to award the Construction Management & Inspection and Materials Testing support services. Staff does not recommend this alternative because it will delay the delivery of the needed improvements and these streets will continue to deteriorate, which will require more expensive repair/maintenance strategies in the future.
The condition of the roadway may jeopardize future funding eligibility.
ATTACHMENTS
Attachment 1 – Professional Services Agreement (Fountainhead) Attachment 2 -- Professional Services Agreement (Ninyo & Moore)
Professional
Services
Agreement
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Project Name/No.: Construction Management and Inspection Contract No.:
Services For FY 24-25 Annual Pavement
Preservation Project (Zone 7)
Dept./Contract Rep: PW / Rick Yee Approved:
PROFESSIONAL SERVICES AGREEMENT
CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR FY 24-25 ANNUAL PAVEMENT PRESERVATION PROJECT (ZONE 7)
THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is made and effective this 17th day of June, 2025 (“Effective Date”) by and between the CITY OF YORBA LINDA, a California municipal corporation, (“City”) and Fountainhead Consulting Corporation, a Corporation (“Consultant”). City and Consultant may sometimes herein be referred to individually as a “Party” and collectively as the “Parties.” SECTION 1. SERVICES.
Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to City the services described in the Scope of Services, attached hereto as Exhibit A and incorporated herein by this reference (the “Services”). Consultant will perform subsequent task orders as requested by the Contract Administrator (as defined below), in accordance with the Scope of Services. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, this Agreement shall prevail.
1.1 Term of Services. The term of this Agreement shall begin upon execution of this agreement and shall end upon completion of the project unless the term of this Agreement is otherwise terminated or extended as provided for in Section 8. The time provided to Consultant to complete the Services required by this Agreement shall not affect City’s right to terminate this Agreement, as provided for in Section 8.
1.2 Standard of Performance. Consultant represents and warrants that Consultant is a provider of first class work and services and Consultant is experienced in performing the Services contemplated herein and, in light of such status and experience, Consultant shall perform the Services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Consultant is engaged in the geographical area in which Consultant practices its profession and to the sole satisfaction of the Contract Administrator.
1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform the Services pursuant to Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment
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of any such persons, Consultant shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons.
1.4 Time. Consultant shall devote such time to the performance of the Services pursuant to this Agreement as may be reasonably necessary to satisfy Consultant’s obligations hereunder.
1.5 Authorization to Perform Services. Consultant is not authorized to perform any of the Services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator.
1.6 Warranty. By executing this Agreement, Consultant warrants that Consultant (i) has thoroughly investigated and considered the Services, (ii) has carefully considered how the Services should be performed, and (iii) fully understands the facilities, difficulties, and restrictions attending performance of the Services.
SECTION 2. COMPENSATION.
City hereby agrees to pay Consultant a sum not to exceed Two Hundred Twelve Thousand and Twelve Dollars ($212,012) notwithstanding any contrary indications that may be contained in Consultant’s proposal, for the Services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this Agreement and Exhibit A, regarding the amount of compensation, this Agreement shall prevail. City shall pay Consultant for the Services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Consultant for the Services rendered pursuant to this Agreement. Consultant shall submit all invoices to City in the manner specified herein.
Except as specifically authorized in advance by City, Consultant shall not bill City for duplicate services performed by more than one person.
2.1 Invoices. Consultant shall submit invoices monthly during the term of this Agreement, based on the cost for the Services performed and reimbursable costs incurred prior to the invoice date. Invoices shall contain the following information:
a. Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.;
b. The beginning and ending dates of the billing period; c. A “Task Summary” containing the original contract amount, the amount of prior billings, the total due this period, the balance available under this Agreement, and the percentage of completion;
d. At City’s option, for each item in each task, a copy of the applicable time entries or time sheets shall be submitted showing the name of the person performing
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the Services, the hours spent by each person, a brief description of the Services, and each reimbursable expense;
e. The total number of hours of work performed under this Agreement by Consultant and each employee, agent, and subcontractor of Consultant performing the Services hereunder necessary to complete the Services described in Exhibit A; f. Receipts for expenses to be reimbursed;
g. The Consultant Representative’s signature.
Invoices shall be submitted to:
City of Yorba Linda
Attn: Accounts Payable
4845 Casa Loma Ave
Yorba Linda, CA 92886
2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for the Services satisfactorily performed, and for authorized reimbursable costs incurred. City shall have thirty (30) days from the receipt of an invoice that complies with all of the requirements above to pay Consultant.
2.3 Retention of Funds, Final Payment. Consultant hereby authorizes City to retain and deduct from any amount payable to Consultant not exceeding five percent (5%) of the total compensation. The retained funds shall be paid to Consultant within sixty (60) days after final acceptance of the Services by the City and after Consultant has furnished City with full release of all undisputed payments under this Agreement. In the event there are any claims specifically excluded by Consultant from the operation of the release, City may retain proceeds of up to one hundred fifty percent (150%) of the amount in dispute.
The failure of City to exercise such right to deduct or to withhold shall not, however, affect the obligations of Consultant to insure, indemnify, and protect City as provided in this Agreement. City shall pay the last five percent (5%) of the total amount due pursuant to this Agreement within sixty (60) days after completion of the Services and submittal to City of a final invoice, if all of the Services required have been satisfactorily performed.
2.4 Total Payment. City shall not pay any additional sum for any expense or cost whatsoever incurred by Consultant in rendering the Services pursuant to this Agreement. City shall make no payment for any extra, further, or additional service pursuant to this Agreement.
In no event shall Consultant submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entirety of the Services performed pursuant to this Agreement, unless this Agreement is modified in writing prior to the submission of such an invoice.
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2.5 Hourly Fees. Fees for the Services performed by Consultant on an hourly basis shall not exceed the amounts shown on the fee schedule included with Exhibit A.
2.6 Reimbursable Expenses. Reimbursable expenses are included within the maximum amount of this Agreement.
2.7 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any federal or state taxes.
2.8 Payment upon Termination. In the event that City or Consultant terminates this Agreement pursuant to Section 8, City shall compensate Consultant for all outstanding costs and reimbursable expenses incurred for Services satisfactorily completed and for reimbursable expenses as of the date of written notice of termination.
Consultant shall maintain adequate logs and timesheets in order to verify costs and reimbursable expenses incurred to that date.
SECTION 3. FACILITIES AND EQUIPMENT.
Except as otherwise provided, Consultant shall, at its sole cost and expense, provide all facilities and equipment necessary to perform the services required by this Agreement. City shall make available to Consultant only physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Consultant’s use while consulting with City employees and reviewing records and the information in possession of City. The location, quantity, and time of furnishing those facilities shall be in the sole discretion of City. In no event shall City be required to furnish any facility or equipment that may involve incurring any direct expense, including but not limited to computer, long-distance telephone or other communication charges, vehicles, and reproduction facilities.
SECTION 4. INSURANCE REQUIREMENTS.
Before beginning any work under this Agreement, Consultant, at its own cost and expense, shall procure the types and amounts of insurance listed below and provide certificates of insurance, indicating that Consultant has obtained or currently maintains insurance that meets the requirements of this Section and which is satisfactory, in all respects, to City. Consultant shall maintain the insurance policies required by this Section throughout the term of this Agreement. The cost of such insurance shall be included in Consultant’s compensation. Consultant shall not allow any subcontractor, consultant or other agent to commence work on any subcontract until Consultant has obtained all insurance required herein for the subcontractor(s) and provided evidence thereof to City.
Verification of the required insurance shall be submitted and made part of this Agreement prior to execution. Consultant acknowledges the insurance policy must cover interinsured suits between City and other insureds. Consultant agrees that the requirement to provide insurance shall not be construed as limiting in any way the extent to which Consultant may be held responsible for the payment of damages to any persons or
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property resulting from Consultant activities or the activities of any person or persons for which Consultant is otherwise responsible nor shall it limit Consultant’s indemnification liabilities as provided in Section 5.
4.1 Workers’ Compensation. Consultant shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by Consultant pursuant to the provisions of the California Labor Code. Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of not less than ONE MILLION DOLLARS ($1,000,000.00) per accident, ONE MILLION DOLLARS ($1,000,000.00) disease per employee, and ONE MILLION DOLLARS ($1,000,000.00) disease per policy.
In the alternative, Consultant may rely on a self-insurance program to meet those requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code. Determination of whether a self-insurance program meets the standards of the California Labor Code shall be solely in the discretion of the Contract Administrator. The insurer, if insurance is provided, or Consultant, if a program of selfinsurance is provided, shall waive all rights of subrogation against City and its officers, officials, employees, and authorized volunteers for loss arising from the Services performed under this Agreement.
4.2 Commercial General and Automobile Liability Insurance. a. General requirements. Consultant, at its own cost and expense, shall maintain commercial general and automobile liability insurance for the term of this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00) per occurrence, combined single limit coverage, for risks associated with the Services contemplated by this Agreement, TWO MILLION DOLLARS ($2,000,000.00) general aggregate, and TWO MILLION DOLLARS ($2,000,000.00) products/completed operations aggregate. If a Commercial General Liability Insurance or an Automobile Liability Insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the Services to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from the Services contemplated under this Agreement, including the use of hired, owned, and non-owned automobiles.
b. Minimum Scope of Coverage. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001 Code 2, 8, and 9. No endorsement shall be attached limiting the coverage.
c. Additional Requirements. Each of the following shall be included in the insurance coverage or added as a certified endorsement to the policy:
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(i) The insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis.
(ii) Any failure of Consultant to comply with reporting provisions of the policy shall not affect coverage provided to City and its officers, employees, agents, and volunteers.
4.3 Professional Liability Insurance.
a. General Requirements. Consultant, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing the Services pursuant to this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000) covering the licensed professionals’ errors and omissions. Any deductible or self-insured retention shall be shown on the Certificate. If the deductible or self-insured retention exceeds TWENTY-FIVE THOUSAND DOLLARS ($25,000), it must be approved in writing by City. b. Claims-Made Limitations. The following provisions shall apply if the professional liability coverage is written on a claims-made form:
(i) The retroactive date of the policy must be shown and must be no later than the commencement of the Services.
(ii) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after the expiration or termination of this Agreement or completion of the Services, so long as commercially available at reasonable rates.
(iii) If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive date that precedes the Effective Date of this Agreement, Consultant must provide extended reporting coverage for a minimum of five (5) years after the expiration or termination of this Agreement or the completion of the Services. Such continuation coverage may be provided by one of the following: (1) renewal of the existing policy; (2) an extended reporting period endorsement; or (3) replacement insurance with a retroactive date no later than the commencement of the Services under this Agreement. City shall have the right to exercise, at Consultant’s sole cost and expense, any extended reporting provisions of the policy, if Consultant cancels or does not renew the coverage. (iv) A copy of the claim reporting requirements must be submitted to City prior to the commencement of the Services under this Agreement.
4.4 All Policies Requirements.
a. Acceptability of Insurers. All insurance required by this Section is to be placed with insurers with a Bests’ rating of no less than A:VII and admitted in California.
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b. Verification of Coverage. Prior to beginning the Services under this Agreement, Consultant shall furnish City with certificates of insurance, additional insured endorsement or policy language granting additional insured status complete certified copies of all policies, including complete certified copies of all endorsements. All copies of policies and certified endorsements shall show the signature of a person authorized by that insurer to bind coverage on its behalf. The certificate of insurance must include the following reference: Construction Management and Inspection Services for FY 24-25 Annual Pavement Preservation Project (Zone 7). The name and address for additional insured endorsements, certificates of insurance and notice of cancellation is: City of Yorba Linda, 4845 Casa Loma Ave, Yorba Linda, CA 92886. City must be endorsed as an additional insured for liability arising out of ongoing and completed operations by or on behalf of Consultant.
c. Notice of Reduction in or Cancellation of Coverage. Consultant shall provide written notice to City within ten (10) working days if: (1) any of the required insurance policies is terminated; (2) the limits of any of the required polices are reduced; or (3) the deductible or self insured retention is increased. In the event any of said policies of insurance are cancelled, Consultant shall, prior to the cancellation date, submit new evidence of insurance in conformance with this Section 4 to the Contract Administrator. d. Additional Insured; Primary Insurance. City and its officers, employees, agents, and authorized volunteers shall be covered as additional insureds with respect to each of the following: liability arising out of the Services performed by or on behalf of Consultant, including the insured’s general supervision of Consultant; products and completed operations of Consultant, as applicable; premises owned, occupied, or used by Consultant; and automobiles owned, leased, or used by Consultant in the course of providing the Services pursuant to this Agreement. The coverage shall contain no special limitations on the scope of protection afforded to City or its officers, employees, agents, or authorized volunteers. The insurance provided to City as an additional insured must apply on a primary and non-contributory basis with respect to any insurance or self-insurance program maintained by City. Additional insured status shall continue for one (1) year after the expiration or termination of this Agreement or completion of the Services.
A certified endorsement must be attached to all policies stating that coverage is primary insurance with respect to City and its officers, officials, employees, and volunteers, and that no insurance or self-insurance maintained by City shall be called upon to contribute to a loss under the coverage.
e. Deductibles and Self-Insured Retentions. Consultant shall obtain the written approval of City for the self-insured retentions and deductibles before beginning any of the Services.
During the term of this Agreement, only upon the prior express written authorization of the Contract Administrator, Consultant may increase such deductibles or
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self-insured retentions with respect to City, its officers, employees, agents, and volunteers. The Contract Administrator may condition approval of an increase in deductible or self-insured retention levels with a requirement that Consultant procure a bond guaranteeing payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each of them. f. Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.
g. Variation. The Contract Administrator may, but is not required to, approve in writing a variation in the foregoing insurance requirements, upon a determination that the coverage, scope, limits, and forms of such insurance are either not commercially available, or that City’s interests are otherwise fully protected.
4.5 Remedies. In addition to any other remedies at law or equity City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option, exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Consultant’s breach:
a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement; b. Order Consultant to stop work under this Agreement or withhold any payment that becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof; and/or c. Terminate this Agreement.
SECTION 5. INDEMNIFICATION.
5.1 Indemnification for Professional Liability. Where the law establishes a professional standard of care for performance of the Services, to the fullest extent permitted by law, Consultant shall indemnify, protect, defend (with counsel selected by City), and hold harmless City and any and all of its officers, employees, officials, volunteers, and agents from and against any and all claims, losses, costs, damages, expenses, liabilities, liens, actions, causes of action (whether in tort, contract, under statute, at law, in equity, or otherwise) charges, awards, assessments, fines, or penalties of any kind (including reasonable consultant and expert fees and expenses of investigation, costs of whatever kind and nature and, if Consultant fails to provide a defense for City, the legal costs of counsel retained by City) and any judgment (collectively, “Claims”) to the extent same are caused in whole or in part by any negligent or wrongful act, error, or omission of Consultant, its officers, agents, employees, or
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subcontractors (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of professional services under this Agreement.
5.2 Indemnification for Other than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Consultant shall indemnify, protect, defend (with counsel selected by City), and hold harmless City, and any and all of its officers, employees, officials, volunteers, and agents from and against any and all Claims, where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Consultant or by any individual or entity for which Consultant is legally liable, including but not limited to officers, agents, employees or subcontractors of Consultant.
5.3 Limitation of Indemnification for Design Professionals. Notwithstanding any provision of this Section 5 to the contrary, design professionals, as that term is defined in Civil Code Section 2782.8, are required to defend and indemnify City only to the extent permitted by Civil Code Section 2782.8. The term “design professional” as defined in Section 2782.8, is limited to licensed architects, licensed landscape architects, registered professional engineers, professional land surveyors, and the business entities that offer such services in accordance with the applicable provisions of the California Business and Professions Code. This Subsection 5.3 shall only apply to Consultant if Consultant is a “design professional” as that term is defined in Civil Code Section 2782.8.
5.4 Limitation of Indemnification. The provisions of this Section 5 do not apply to claims occurring as a result of City’s sole or active negligence. The provisions of this Section 5 shall not release City from liability arising from gross negligence or willful acts or omissions of City or any and all of its officers, officials, employees, and agents acting in an official capacity.
SECTION 6. INDEPENDENT CONTRACTOR.
At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of City. City shall have the right to control Consultant only insofar as the results of the Services rendered pursuant to this Agreement and assignment of personnel pursuant to Subsection 1.3; however, otherwise City shall not have the right to control the means by which Consultant accomplishes the Services rendered pursuant to this Agreement. The personnel performing the Services under this Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control. Consultant shall not at any time or in any manner represent that it is or any of its officers, employees, or agents are in any manner officers, officials, employees, or agents of City. Consultant shall not incur or have the power to incur any debt, obligation, or liability whatever against City, or bind City in any manner. Except for the fees paid to Consultant as provided in this Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing the Services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing the Services hereunder. Notwithstanding any other
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City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (“PERS”) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits.
SECTION 7. LEGAL REQUIREMENTS.
7.1 Governing Law. The laws of the State of California shall govern this Agreement.
7.2 Compliance with Applicable Laws. Consultant and any subcontractor shall comply with all applicable local, state, and federal laws and regulations applicable to the performance of the work hereunder. Consultant shall not hire or employ any person to perform work within City or allow any person to perform the Services required under this Agreement unless such person is properly documented and legally entitled to be employed within the United States. Consultant acknowledges and agrees that it shall be independently responsible for reviewing the applicable laws and regulations and effectuating compliance with such laws. Consultant shall require the same of all subcontractors.
7.3 Prevailing Wages. Consultant acknowledges and agrees that it shall be independently responsible for reviewing the applicable prevailing wage laws and regulations and effectuating compliance with such laws, including, but not limited to the prevailing wage and related requirements set forth in this Subsection 7.3. Consultant shall bear all risks of payment or non-payment of prevailing wages under California law and/or the implementation of Labor Code Section 1781, as the same may be amended from time to time, and/or any other similar law.
a. Public Work. Consultant hereby expressly acknowledges and agrees that City has never previously affirmatively represented to Consultant, its employees or agents in writing or otherwise that the Services are not a “public work,” as defined in Section 1720 of the Labor Code. It is agreed by the Parties that, in connection with the development, construction (as defined by applicable law) and operation of the Services, including, without limitation, any public work (as defined by applicable law), if any, Consultant shall bear all risks of payment or non-payment of state and/or federal prevailing wages and/or the implementation of Labor Code Sections 1726 and 1781, as the same may be enacted, adopted or amended from time to time, and/or any other provision of law. To the extent applicable, City will enforce all penalties required by law for Consultant’s failure to pay prevailing wages.
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b. Labor Code of California. The Consultant’s attention is directed to Division 2, Part 7, Chapter 1 of the Labor Code of the State of California and especially to Article 2 (Wages); and Article 3 (Working Hours), thereof. (i) In accordance with Sections 1773 and 1773.2 of the Labor Code, City has found and determined the general prevailing rates of wages in the locality in which the public work is to be performed are those determined by the Director of Industrial Relations and available at https://www.dir.ca.gov/OPRL/2022- 1/PWD/Southern.html. Copies of the prevailing rates of wages are maintained with City’s principal office and are available to any interested party on request. Consultant shall post a copy of the prevailing rate of per diem wages at each job site. (ii) Consultant is aware of and will comply with the provisions of Labor Code Section 1776, including the keeping of payroll records and furnishing certified copies thereof in accordance with said Section. Pursuant to Labor Code Section 1771.4, Consultant must submit certified payroll records to the Labor Commissioner using the Department of Industrial Relations’ electronic certified payroll reporting (eCPR) system. (iii) Pursuant to Labor Code Section 1810, it is stipulated hereby that eight (8) hours labor constitutes a legal day’s work hereunder. (iv) Pursuant to Labor Code Section 1815, work performed by employees of contractors in excess of eight (8) hours per day, and 40 hours during any one week, shall be permitted upon public work upon compensation for all hours worked in excess of eight (8) hours per day at not less than 1 ½ times the basic rate of pay. (v) Pursuant to Labor Code Section 1813, it is stipulated hereby that Consultant shall, as a penalty to City, forfeit twenty-five dollars ($25) for each worker employed in the execution of this Agreement by Consultant or by any subcontractor hereunder for each calendar day during which such worker is required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one (1) calendar week in violation of the provisions of Article 3 (commencing with Section 1810), Chapter 1, Part 7, Division 2 of the Labor Code. (vi) Consultant is aware of and will comply with the provisions of Labor Code Sections 1777.5 and 1777.6 with respect to the employment of apprentices.
Pursuant to Section 1777.5 it is hereby stipulated that Consultant will be responsible for obtaining compliance therewith on the part of any and all sub-consultants or subcontractors employed by Consultant in connection with this Agreement. (vii) Pursuant to Labor Code Section 1775, it is hereby stipulated that Consultant shall, as a penalty to City, forfeit not more than two-hundred dollars ($200) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the Director of Industrial Relations for the work or craft in which
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the worker is employed for the Services by Consultant or any sub-consultant or subcontractor.
c. Bidding Eligibility. Pursuant to Labor Code Section 1771.1, no contractor or subcontractor (or consultant or subconsultant) may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations.
d. DIR Monitoring. Pursuant to Labor Code Section 1771.4, Consultant is hereby notified that this project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
e. Indemnification Related to Prevailing Wages. Section 5, Indemnification, specifically encompasses Claims arising from or related to (i) the noncompliance by Consultant or any party performing the Services of any applicable local, state, and/or federal law, including, without limitation, any applicable federal and/or state labor laws (including, without limitation, the requirement to pay state prevailing wages and hire apprentices); (ii) the implementation of Labor Code Sections 1726 and 1781, as the same may be amended from time to time, or any other similar law; and/or (iii) failure by Consultant or any party performing the Services to provide any required disclosure or identification as required by Labor Code Section 1781, as the same may be amended from time to time, and/or any other similar law.
7.4 Licenses and Permits, Fees and Assessments. Consultant represents, warrants, and covenants to City that Consultant and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions, and perform the Services. Consultant represents, warrants, and covenants to City that Consultant and its employees, agents, and subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions, and perform the Services.
In addition to the foregoing, Consultant and any subcontractors shall obtain and maintain during the term of this Agreement valid business licenses from City. Consultant shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for Consultant’s performance of the Services, and shall indemnify, defend and hold harmless City, its officers, employees or agents of City, against any such fees, assessments, taxes, penalties or interest levied, assessed, or imposed against City hereunder.
7.5 Conflicts of Interest, Political Reform Act. Consultant represents, warrants, and covenants that Consultant presently has no interest, direct or indirect, which would interfere with or impair in any manner or degree the performance of Consultant’s obligations and responsibilities under this Agreement. Consultant further agrees that while this Agreement is in effect, Consultant shall not acquire or otherwise obtain any interest, direct or indirect, that would interfere with or impair in any manner or degree the
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performance of Consultant’s obligations and responsibilities under this Agreement.
Consultant acknowledges that pursuant to the provisions of the Political Reform Act (Government Code Section 87100 et seq.), City may determine the Consultant to be a “consultant” as that term is defined by 2 California Code of Regulations Section 18700.3.
In the event City makes such a determination, Consultant agrees to complete and file a “Statement of Economic Interest” with the City Clerk to disclose such financial interests as required by City. In such event, Consultant further agrees to require any other person doing work under this Agreement to complete and file a “Statement of Economic Interest” to disclose such other person’s financial interests as required by City.
7.6 Annual Appropriation of Funding. In accord with Article 16 Section 18 of the California Constitution, payment of compensation under this Agreement is contingent upon annual appropriation of funds by City for that purpose. Consultant acknowledges and agrees that to the extent that the Services extend beyond one (1) fiscal year, payment for such Services is expressly conditioned on City’s annual appropriation of funds for such Services for each year. If no funds are appropriated then this Agreement shall be terminated. City pledges and agrees to process such appropriation requests annually and in good faith. Nothing in this Subsection shall be construed to limit the right of either Party to terminate this Agreement as provided herein.
SECTION 8. TERMINATION AND MODIFICATION.
8.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Consultant.
8.2 Termination by Consultant. Consultant may cancel this Agreement upon 30 days’ written notice to City.
8.3 Consequences of Termination. In the event of termination, Consultant shall be entitled to compensation for the Services performed up to the date of termination; City, however, may condition payment of such compensation upon Consultant delivering to City any or all documents, photographs, computer software, video and audio tapes, and other materials provided to Consultant or prepared by or for Consultant or City in connection with this Agreement.
8.4 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Consultant understands and agrees that, if City grants such an extension, City shall have no obligation to provide Consultant with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Consultant for any otherwise reimbursable expenses incurred during the extension period.
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8.5 Amendments. The Parties may amend this Agreement only by a writing signed by all the Parties.
8.6 Assignment and Subcontracting. City and Consultant recognize and agree that this Agreement contemplates personal performance by Consultant and is based upon a determination of Consultant’s unique personal competence, experience, and specialized personal knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputation and competence of Consultant.
Consultant may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator. Consultant shall not subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in Consultant’s proposal, without prior written approval of the Contract Administrator. In the event that key personnel leave Consultant’s employ, Consultant shall notify City immediately.
8.7 Survival. All obligations arising prior to the expiration or termination of this Agreement and all provisions of this Agreement allocating liability between City and Consultant shall survive the expiration or termination of this Agreement.
8.8 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this Agreement, City's remedies shall include, but not be limited to, any or all of the following:
a. Immediately terminate this Agreement;
b. Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement;
c. Retain a different consultant to complete the Services described in Exhibit A; and/or
d. Charge Consultant the difference between the cost to complete the Services described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Consultant pursuant to Section 2 if Consultant had completed the Services.
SECTION 9. KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Consultant’s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of City. Consultant hereby agrees to deliver those documents to City upon the expiration or termination of this Agreement.
It is understood and agreed that the documents and other materials, including but not
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limited to those described above, prepared pursuant to this Agreement are prepared specifically for City and are not necessarily suitable for any future or other use. Any use of such documents for other projects by City shall be without liability to Consultant. City and Consultant agree that, until final approval by City, all data, plans, specifications, reports, and other documents are confidential and will not be released to third parties without prior written consent of both Parties unless required by law. Consultant understands and agrees that it may be required to provide documents to the City to be produced in response to a Public Records Act request.
9.2 Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, rights of reproduction, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, test data, survey results, models, renderings, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings, digital renderings, or data stored digitally, magnetically, or in any other medium, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents and Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents and Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents and Data. Consultant makes no such representation and warranty in regard to Documents and Data which were prepared by design professionals other than Consultant or provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.
9.3 Consultant’s Books and Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for the Services or expenditures and disbursements charged to City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible.
9.4 Inspection and Audit of Records. Any records or documents that Subsection 9.3 of this Agreement requires Consultant to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of City. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under this Agreement.
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SECTION 10. MISCELLANEOUS PROVISIONS.
10.1 Attorneys’ Fees. If either Party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing Party shall be entitled to reasonable attorneys’ fees and expenses including costs, in addition to any other relief to which that Party may be entitled; provided, however, that the attorneys’ fees awarded pursuant to this Subsection shall not exceed the hourly rate paid by City for legal services multiplied by the reasonable number of hours spent by the prevailing Party in the conduct of the litigation. The court may set such fees in the same action or in a separate action brought for that purpose.
10.2 Venue. In the event that either Party brings any action against the other under this Agreement, the Parties agree that trial of such action shall be vested exclusively in Orange County.
10.3 Severability. If any provision of this Agreement is held invalid, the remainder of this Agreement shall not be affected thereby and all other parts of this Agreement shall nevertheless be in full force and effect.
10.4 Section Headings and Subheadings. The section headings and subheadings contained in this Agreement are included for convenience only and shall not limit or otherwise affect the terms of this Agreement.
10.5 No Implied Waiver of Breach. Waiver by any Party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any Party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision or a waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by a nondefaulting Party on any default shall impair such right or remedy or be construed as a waiver. Any waiver by either Party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.
10.6 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the Parties.
10.7 Consultant Representative. All matters under this Agreement shall be handled for Consultant by Victor Valdovinos, Project Director (“Consultant’s Representative”). The Consultant’s Representative shall have full authority to represent and act on behalf of Consultant for all purposes under this Agreement. The Consultant’s Representative shall supervise and direct the Services, using his best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.
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10.8 City Contract Administration. This Agreement shall be administered by a City employee, Rick Yee, Deputy Director of Public Works/Assistant City Engineer (“Contract Administrator”). All correspondence shall be directed to or through the Contract Administrator or his designee. The Contract Administrator shall have the power to act on behalf of City for all purposes under this Agreement. Unless otherwise provided in this Agreement, Consultant shall not accept direction or orders from any person other than the Contract Administrator or his designee.
10.9 Notices. Any written notice to Consultant shall be sent to:
Fountainhead Consulting Corporation
Attn: Victor Valdovinos
7950 Cherry Ave, Suite 103
Fontana, CA 92336
Any written notice to City shall be sent to the Contract Administrator at:
City of Yorba Linda
4845 Casa Loma Ave
Yorba Linda, CA 92886
Attn: Rick Yee, Deputy Director of Public Works/Assistant City Engineer
with a copy to:
City Clerk
City of Yorba Linda
4845 Casa Loma Ave
Yorba Linda, CA 92886
10.10 Professional Seal. Where applicable in the determination of the Contract Administrator, the first page of a technical report, first page of design specifications, and each page of construction drawings shall be stamped/sealed and signed by the licensed professional responsible for the report/design preparation. The stamp/seal shall be in a block entitled “Seal and Signature of Registered Professional with report/design responsibility,” as in the following example.
__________________________________________
Seal and Signature of Registered Professional with
report/design responsibility.
10.11 Rights and Remedies. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the Parties are cumulative and the exercise by either Party of one or more of such rights or remedies
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shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other Party.
10.12 Integration. This Agreement, including the scope of services attached hereto and incorporated herein as Exhibit A, represents the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either Party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.
10.13 Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement.
10.14 Execution of Contract. The persons executing this Agreement on behalf of each of the Parties hereto represent and warrant that (i) such Party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said Party, (iii) by so executing this Agreement, such Party is formally bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not violate any provision of any other agreement to which said Party is bound.
10.15 Nondiscrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that in the performance of this Agreement there shall be no discrimination against or segregation of, any person or group of persons on account of any impermissible classification including, but not limited to, race, color, creed, religion, sex, marital status, sexual orientation, national origin, or ancestry.
10.16 No Third-Party Beneficiaries. There are no intended third-party beneficiaries under this Agreement and no such other third parties shall have any rights or obligations hereunder.
10.17 Nonliability of City Officers and Employees. No officer, official, employee, agent, representative, or volunteer of City shall be personally liable to Consultant, or any successor in interest, in the event of any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement.
10.18 No Undue Influence. Consultant declares and warrants that no undue influence or pressure is used against or in concert with any officer or employee of City in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of City shall receive compensation, directly or indirectly, from Consultant, or from any officer, employee, or agent of Consultant, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement.
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10.19 No Benefit to Arise to City Employees. No member, officer, or employee of City, or their designees or agents, and no public official who exercises authority over or has responsibilities with respect to this Agreement during his/her tenure or for one (1) year thereafter, shall have any interest, direct or indirect, in any agreement or subagreement, or the proceeds thereof, for the Services to be performed under this Agreement.
[Signatures on Following Page]
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IN WITNESS WHEREOF, the Parties hereto have executed and entered into this Agreement as of the Effective Date.
CITY OF YORBA LINDA
Dated: By:
MARK A. PULONE
CITY MANAGER
_____________________________
Sunny Han
Finance Director
ATTEST: FOUNTAINHEAD CONSULTING CORPORATION:
By:
Marcia Brown (Print)
City Clerk
(Signature)
APPROVED AS TO FORM:
RUTAN & TUCKER LLP Title: ____________________________
Dated:
Todd Litfin
City Attorney
By:
(Print)
(Signature)
Title: ____________________________
Dated:
NOTE: ALL SIGNATURES OF “CONTRACTOR MUST BE NOTARIZED. (IF CORPORATION, TWO NOTARIZED SIGNATURES – PRESIDENT OR VICE PRESIDENT AND SECRETARY –
AND CORPORATE SEAL OF CONTRACTOR REQUIRED)
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EXHIBIT A.
EXHIBIT A
SCOPE OF SERVICES
Services shall include Construction Management and Inspection Services for FY 24- 25 Annual Pavement Preservation Project (Zone 7) in the amount not to exceed Two Hundred Twelve Thousand and Twelve Dollars ($212,012) as further detailed in the following page(s).
Professional
Services
Agreement
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Project Name/No.: Geotechnical and Materials Testing Contract No.:
Services For FY 24-25 Annual Pavement
Preservation Project (Zone 7)
Dept./Contract Rep: PW / Rick Yee Approved:
PROFESSIONAL SERVICES AGREEMENT
GEOTECHNICAL AND MATERIALS TESTING SERVICES FOR THE FY 24-25 ANNUAL PAVEMENT PRESERVATION PROJECT (ZONE 7)
THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is made and effective this 17th day of June, 2025 (“Effective Date”) by and between the CITY OF YORBA LINDA, a California municipal corporation, (“City”) and Ninyo & Moore Geotechnical & Environmental Consultants, a Corporation (“Consultant”). City and Consultant may sometimes herein be referred to individually as a “Party” and collectively as the “Parties.”
SECTION 1. SERVICES.
Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to City the services described in the Scope of Services, attached hereto as Exhibit A and incorporated herein by this reference (the “Services”). Consultant will perform subsequent task orders as requested by the Contract Administrator (as defined below), in accordance with the Scope of Services. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, this Agreement shall prevail.
1.1 Term of Services. The term of this Agreement shall begin upon execution of this agreement and shall end upon completion of the project unless the term of this Agreement is otherwise terminated or extended as provided for in Section 8. The time provided to Consultant to complete the Services required by this Agreement shall not affect City’s right to terminate this Agreement, as provided for in Section 8.
1.2 Standard of Performance. Consultant represents and warrants that Consultant is a provider of first class work and services and Consultant is experienced in performing the Services contemplated herein and, in light of such status and experience, Consultant shall perform the Services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Consultant is engaged in the geographical area in which Consultant practices its profession and to the sole satisfaction of the Contract Administrator.
1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform the Services pursuant to Agreement. In the event that City, in its
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sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Consultant shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons.
1.4 Time. Consultant shall devote such time to the performance of the Services pursuant to this Agreement as may be reasonably necessary to satisfy Consultant’s obligations hereunder.
1.5 Authorization to Perform Services. Consultant is not authorized to perform any of the Services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator.
1.6 Warranty. By executing this Agreement, Consultant warrants that Consultant (i) has thoroughly investigated and considered the Services, (ii) has carefully considered how the Services should be performed, and (iii) fully understands the facilities, difficulties, and restrictions attending performance of the Services.
SECTION 2. COMPENSATION.
City hereby agrees to pay Consultant a sum not to exceed Fifty-Five Thousand Five Hundred Fifty-Seven Dollars ($55,557.00) notwithstanding any contrary indications that may be contained in Consultant’s proposal, for the Services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this Agreement and Exhibit A, regarding the amount of compensation, this Agreement shall prevail. City shall pay Consultant for the Services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Consultant for the Services rendered pursuant to this Agreement. Consultant shall submit all invoices to City in the manner specified herein. Except as specifically authorized in advance by City, Consultant shall not bill City for duplicate services performed by more than one person.
2.1 Invoices. Consultant shall submit invoices monthly during the term of this Agreement, based on the cost for the Services performed and reimbursable costs incurred prior to the invoice date. Invoices shall contain the following information:
a. Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.;
b. The beginning and ending dates of the billing period; c. A “Task Summary” containing the original contract amount, the amount of prior billings, the total due this period, the balance available under this Agreement, and the percentage of completion;
d. At City’s option, for each item in each task, a copy of the applicable time entries or time sheets shall be submitted showing the name of the person performing
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the Services, the hours spent by each person, a brief description of the Services, and each reimbursable expense;
e. The total number of hours of work performed under this Agreement by Consultant and each employee, agent, and subcontractor of Consultant performing the Services hereunder necessary to complete the Services described in Exhibit A; f. Receipts for expenses to be reimbursed;
g. The Consultant Representative’s signature.
Invoices shall be submitted to:
City of Yorba Linda
Attn: Accounts Payable
4845 Casa Loma Ave
Yorba Linda, CA 92886
2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for the Services satisfactorily performed, and for authorized reimbursable costs incurred. City shall have thirty (30) days from the receipt of an invoice that complies with all of the requirements above to pay Consultant.
2.3 Retention of Funds, Final Payment. Consultant hereby authorizes City to retain and deduct from any amount payable to Consultant not exceeding five percent (5%) of the total compensation. The retained funds shall be paid to Consultant within sixty (60) days after final acceptance of the Services by the City and after Consultant has furnished City with full release of all undisputed payments under this Agreement. In the event there are any claims specifically excluded by Consultant from the operation of the release, City may retain proceeds of up to one hundred fifty percent (150%) of the amount in dispute.
The failure of City to exercise such right to deduct or to withhold shall not, however, affect the obligations of Consultant to insure, indemnify, and protect City as provided in this Agreement. City shall pay the last five percent (5%) of the total amount due pursuant to this Agreement within sixty (60) days after completion of the Services and submittal to City of a final invoice, if all of the Services required have been satisfactorily performed.
2.4 Total Payment. City shall not pay any additional sum for any expense or cost whatsoever incurred by Consultant in rendering the Services pursuant to this Agreement. City shall make no payment for any extra, further, or additional service pursuant to this Agreement.
In no event shall Consultant submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entirety of the Services performed pursuant to this Agreement, unless this Agreement is modified in writing prior to the submission of such an invoice.
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2.5 Hourly Fees. Fees for the Services performed by Consultant on an hourly basis shall not exceed the amounts shown on the fee schedule included with Exhibit A.
2.6 Reimbursable Expenses. Reimbursable expenses are included within the maximum amount of this Agreement.
2.7 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any federal or state taxes.
2.8 Payment upon Termination. In the event that City or Consultant terminates this Agreement pursuant to Section 8, City shall compensate Consultant for all outstanding costs and reimbursable expenses incurred for Services satisfactorily completed and for reimbursable expenses as of the date of written notice of termination.
Consultant shall maintain adequate logs and timesheets in order to verify costs and reimbursable expenses incurred to that date.
SECTION 3. FACILITIES AND EQUIPMENT.
Except as otherwise provided, Consultant shall, at its sole cost and expense, provide all facilities and equipment necessary to perform the services required by this Agreement. City shall make available to Consultant only physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Consultant’s use while consulting with City employees and reviewing records and the information in possession of City. The location, quantity, and time of furnishing those facilities shall be in the sole discretion of City. In no event shall City be required to furnish any facility or equipment that may involve incurring any direct expense, including but not limited to computer, long-distance telephone or other communication charges, vehicles, and reproduction facilities.
SECTION 4. INSURANCE REQUIREMENTS.
Before beginning any work under this Agreement, Consultant, at its own cost and expense, shall procure the types and amounts of insurance listed below and provide certificates of insurance, indicating that Consultant has obtained or currently maintains insurance that meets the requirements of this Section and which is satisfactory, in all respects, to City. Consultant shall maintain the insurance policies required by this Section throughout the term of this Agreement. The cost of such insurance shall be included in Consultant’s compensation. Consultant shall not allow any subcontractor, consultant or other agent to commence work on any subcontract until Consultant has obtained all insurance required herein for the subcontractor(s) and provided evidence thereof to City.
Verification of the required insurance shall be submitted and made part of this Agreement prior to execution. Consultant acknowledges the insurance policy must cover interinsured suits between City and other insureds. Consultant agrees that the requirement to provide insurance shall not be construed as limiting in any way the extent to which Consultant may be held responsible for the payment of damages to any persons or
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property resulting from Consultant activities or the activities of any person or persons for which Consultant is otherwise responsible nor shall it limit Consultant’s indemnification liabilities as provided in Section 5.
4.1 Workers’ Compensation. Consultant shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by Consultant pursuant to the provisions of the California Labor Code. Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of not less than ONE MILLION DOLLARS ($1,000,000.00) per accident, ONE MILLION DOLLARS ($1,000,000.00) disease per employee, and ONE MILLION DOLLARS ($1,000,000.00) disease per policy.
In the alternative, Consultant may rely on a self-insurance program to meet those requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code. Determination of whether a self-insurance program meets the standards of the California Labor Code shall be solely in the discretion of the Contract Administrator. The insurer, if insurance is provided, or Consultant, if a program of selfinsurance is provided, shall waive all rights of subrogation against City and its officers, officials, employees, and authorized volunteers for loss arising from the Services performed under this Agreement.
4.2 Commercial General and Automobile Liability Insurance. a. General requirements. Consultant, at its own cost and expense, shall maintain commercial general and automobile liability insurance for the term of this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00) per occurrence, combined single limit coverage, for risks associated with the Services contemplated by this Agreement, TWO MILLION DOLLARS ($2,000,000.00) general aggregate, and TWO MILLION DOLLARS ($2,000,000.00) products/completed operations aggregate. If a Commercial General Liability Insurance or an Automobile Liability Insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the Services to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from the Services contemplated under this Agreement, including the use of hired, owned, and non-owned automobiles.
b. Minimum Scope of Coverage. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001 Code 2, 8, and 9. No endorsement shall be attached limiting the coverage.
c. Additional Requirements. Each of the following shall be included in the insurance coverage or added as a certified endorsement to the policy:
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(i) The insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis.
(ii) Any failure of Consultant to comply with reporting provisions of the policy shall not affect coverage provided to City and its officers, employees, agents, and volunteers.
4.3 Professional Liability Insurance.
a. General Requirements. Consultant, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing the Services pursuant to this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000) covering the licensed professionals’ errors and omissions. Any deductible or self-insured retention shall be shown on the Certificate. If the deductible or self-insured retention exceeds TWENTY-FIVE THOUSAND DOLLARS ($25,000), it must be approved in writing by City. b. Claims-Made Limitations. The following provisions shall apply if the professional liability coverage is written on a claims-made form:
(i) The retroactive date of the policy must be shown and must be no later than the commencement of the Services.
(ii) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after the expiration or termination of this Agreement or completion of the Services, so long as commercially available at reasonable rates.
(iii) If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive date that precedes the Effective Date of this Agreement, Consultant must provide extended reporting coverage for a minimum of five (5) years after the expiration or termination of this Agreement or the completion of the Services. Such continuation coverage may be provided by one of the following: (1) renewal of the existing policy; (2) an extended reporting period endorsement; or (3) replacement insurance with a retroactive date no later than the commencement of the Services under this Agreement. City shall have the right to exercise, at Consultant’s sole cost and expense, any extended reporting provisions of the policy, if Consultant cancels or does not renew the coverage. (iv) A copy of the claim reporting requirements must be submitted to City prior to the commencement of the Services under this Agreement.
4.4 All Policies Requirements.
a. Acceptability of Insurers. All insurance required by this Section is to be placed with insurers with a Bests’ rating of no less than A:VII and admitted in California.
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b. Verification of Coverage. Prior to beginning the Services under this Agreement, Consultant shall furnish City with certificates of insurance, additional insured endorsement or policy language granting additional insured status complete certified copies of all policies, including complete certified copies of all endorsements. All copies of policies and certified endorsements shall show the signature of a person authorized by that insurer to bind coverage on its behalf. The certificate of insurance must include the following reference: Geotechnical and Materials Testing Services for the FY 24-25 Annual Pavement Preservation Project (Zone 7). The name and address for additional insured endorsements, certificates of insurance and notice of cancellation is: City of Yorba Linda, 4845 Casa Loma Ave, Yorba Linda, CA 92886. City must be endorsed as an additional insured for liability arising out of ongoing and completed operations by or on behalf of Consultant.
c. Notice of Reduction in or Cancellation of Coverage. Consultant shall provide written notice to City within ten (10) working days if: (1) any of the required insurance policies is terminated; (2) the limits of any of the required polices are reduced; or (3) the deductible or self insured retention is increased. In the event any of said policies of insurance are cancelled, Consultant shall, prior to the cancellation date, submit new evidence of insurance in conformance with this Section 4 to the Contract Administrator. d. Additional Insured; Primary Insurance. City and its officers, employees, agents, and authorized volunteers shall be covered as additional insureds with respect to each of the following: liability arising out of the Services performed by or on behalf of Consultant, including the insured’s general supervision of Consultant; products and completed operations of Consultant, as applicable; premises owned, occupied, or used by Consultant; and automobiles owned, leased, or used by Consultant in the course of providing the Services pursuant to this Agreement. The coverage shall contain no special limitations on the scope of protection afforded to City or its officers, employees, agents, or authorized volunteers. The insurance provided to City as an additional insured must apply on a primary and non-contributory basis with respect to any insurance or self-insurance program maintained by City. Additional insured status shall continue for one (1) year after the expiration or termination of this Agreement or completion of the Services.
A certified endorsement must be attached to all policies stating that coverage is primary insurance with respect to City and its officers, officials, employees, and volunteers, and that no insurance or self-insurance maintained by City shall be called upon to contribute to a loss under the coverage.
e. Deductibles and Self-Insured Retentions. Consultant shall obtain the written approval of City for the self-insured retentions and deductibles before beginning any of the Services.
During the term of this Agreement, only upon the prior express written authorization of the Contract Administrator, Consultant may increase such deductibles or
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self-insured retentions with respect to City, its officers, employees, agents, and volunteers. The Contract Administrator may condition approval of an increase in deductible or self-insured retention levels with a requirement that Consultant procure a bond guaranteeing payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each of them. f. Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.
g. Variation. The Contract Administrator may, but is not required to, approve in writing a variation in the foregoing insurance requirements, upon a determination that the coverage, scope, limits, and forms of such insurance are either not commercially available, or that City’s interests are otherwise fully protected.
4.5 Remedies. In addition to any other remedies at law or equity City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option, exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Consultant’s breach:
a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement; b. Order Consultant to stop work under this Agreement or withhold any payment that becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof; and/or c. Terminate this Agreement.
SECTION 5. INDEMNIFICATION.
5.1 Indemnification for Professional Liability. Where the law establishes a professional standard of care for performance of the Services, to the fullest extent permitted by law, Consultant shall indemnify, protect, defend (with counsel selected by City), and hold harmless City and any and all of its officers, employees, officials, volunteers, and agents from and against any and all claims, losses, costs, damages, expenses, liabilities, liens, actions, causes of action (whether in tort, contract, under statute, at law, in equity, or otherwise) charges, awards, assessments, fines, or penalties of any kind (including reasonable consultant and expert fees and expenses of investigation, costs of whatever kind and nature and, if Consultant fails to provide a defense for City, the legal costs of counsel retained by City) and any judgment (collectively, “Claims”) to the extent same are caused in whole or in part by any negligent or wrongful act, error, or omission of Consultant, its officers, agents, employees, or
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subcontractors (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of professional services under this Agreement.
5.2 Indemnification for Other than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Consultant shall indemnify, protect, defend (with counsel selected by City), and hold harmless City, and any and all of its officers, employees, officials, volunteers, and agents from and against any and all Claims, where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Consultant or by any individual or entity for which Consultant is legally liable, including but not limited to officers, agents, employees or subcontractors of Consultant.
5.3 Limitation of Indemnification for Design Professionals. Notwithstanding any provision of this Section 5 to the contrary, design professionals, as that term is defined in Civil Code Section 2782.8, are required to defend and indemnify City only to the extent permitted by Civil Code Section 2782.8. The term “design professional” as defined in Section 2782.8, is limited to licensed architects, licensed landscape architects, registered professional engineers, professional land surveyors, and the business entities that offer such services in accordance with the applicable provisions of the California Business and Professions Code. This Subsection 5.3 shall only apply to Consultant if Consultant is a “design professional” as that term is defined in Civil Code Section 2782.8.
5.4 Limitation of Indemnification. The provisions of this Section 5 do not apply to claims occurring as a result of City’s sole or active negligence. The provisions of this Section 5 shall not release City from liability arising from gross negligence or willful acts or omissions of City or any and all of its officers, officials, employees, and agents acting in an official capacity.
SECTION 6. INDEPENDENT CONTRACTOR.
At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of City. City shall have the right to control Consultant only insofar as the results of the Services rendered pursuant to this Agreement and assignment of personnel pursuant to Subsection 1.3; however, otherwise City shall not have the right to control the means by which Consultant accomplishes the Services rendered pursuant to this Agreement. The personnel performing the Services under this Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control. Consultant shall not at any time or in any manner represent that it is or any of its officers, employees, or agents are in any manner officers, officials, employees, or agents of City. Consultant shall not incur or have the power to incur any debt, obligation, or liability whatever against City, or bind City in any manner. Except for the fees paid to Consultant as provided in this Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing the Services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing the Services hereunder. Notwithstanding any other
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City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (“PERS”) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits.
SECTION 7. LEGAL REQUIREMENTS.
7.1 Governing Law. The laws of the State of California shall govern this Agreement.
7.2 Compliance with Applicable Laws. Consultant and any subcontractor shall comply with all applicable local, state, and federal laws and regulations applicable to the performance of the work hereunder. Consultant shall not hire or employ any person to perform work within City or allow any person to perform the Services required under this Agreement unless such person is properly documented and legally entitled to be employed within the United States. Consultant acknowledges and agrees that it shall be independently responsible for reviewing the applicable laws and regulations and effectuating compliance with such laws. Consultant shall require the same of all subcontractors.
7.3 Prevailing Wages. Consultant acknowledges and agrees that it shall be independently responsible for reviewing the applicable prevailing wage laws and regulations and effectuating compliance with such laws, including, but not limited to the prevailing wage and related requirements set forth in this Subsection 7.3. Consultant shall bear all risks of payment or non-payment of prevailing wages under California law and/or the implementation of Labor Code Section 1781, as the same may be amended from time to time, and/or any other similar law.
a. Public Work. Consultant hereby expressly acknowledges and agrees that City has never previously affirmatively represented to Consultant, its employees or agents in writing or otherwise that the Services are not a “public work,” as defined in Section 1720 of the Labor Code. It is agreed by the Parties that, in connection with the development, construction (as defined by applicable law) and operation of the Services, including, without limitation, any public work (as defined by applicable law), if any, Consultant shall bear all risks of payment or non-payment of state and/or federal prevailing wages and/or the implementation of Labor Code Sections 1726 and 1781, as the same may be enacted, adopted or amended from time to time, and/or any other provision of law. To the extent applicable, City will enforce all penalties required by law for Consultant’s failure to pay prevailing wages.
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b. Labor Code of California. The Consultant’s attention is directed to Division 2, Part 7, Chapter 1 of the Labor Code of the State of California and especially to Article 2 (Wages); and Article 3 (Working Hours), thereof. (i) In accordance with Sections 1773 and 1773.2 of the Labor Code, City has found and determined the general prevailing rates of wages in the locality in which the public work is to be performed are those determined by the Director of Industrial Relations and available at https://www.dir.ca.gov/OPRL/2022- 1/PWD/Southern.html. Copies of the prevailing rates of wages are maintained with City’s principal office and are available to any interested party on request. Consultant shall post a copy of the prevailing rate of per diem wages at each job site. (ii) Consultant is aware of and will comply with the provisions of Labor Code Section 1776, including the keeping of payroll records and furnishing certified copies thereof in accordance with said Section. Pursuant to Labor Code Section 1771.4, Consultant must submit certified payroll records to the Labor Commissioner using the Department of Industrial Relations’ electronic certified payroll reporting (eCPR) system. (iii) Pursuant to Labor Code Section 1810, it is stipulated hereby that eight (8) hours labor constitutes a legal day’s work hereunder. (iv) Pursuant to Labor Code Section 1815, work performed by employees of contractors in excess of eight (8) hours per day, and 40 hours during any one week, shall be permitted upon public work upon compensation for all hours worked in excess of eight (8) hours per day at not less than 1 ½ times the basic rate of pay. (v) Pursuant to Labor Code Section 1813, it is stipulated hereby that Consultant shall, as a penalty to City, forfeit twenty-five dollars ($25) for each worker employed in the execution of this Agreement by Consultant or by any subcontractor hereunder for each calendar day during which such worker is required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one (1) calendar week in violation of the provisions of Article 3 (commencing with Section 1810), Chapter 1, Part 7, Division 2 of the Labor Code. (vi) Consultant is aware of and will comply with the provisions of Labor Code Sections 1777.5 and 1777.6 with respect to the employment of apprentices.
Pursuant to Section 1777.5 it is hereby stipulated that Consultant will be responsible for obtaining compliance therewith on the part of any and all sub-consultants or subcontractors employed by Consultant in connection with this Agreement. (vii) Pursuant to Labor Code Section 1775, it is hereby stipulated that Consultant shall, as a penalty to City, forfeit not more than two-hundred dollars ($200) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the Director of Industrial Relations for the work or craft in which
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the worker is employed for the Services by Consultant or any sub-consultant or subcontractor.
c. Bidding Eligibility. Pursuant to Labor Code Section 1771.1, no contractor or subcontractor (or consultant or subconsultant) may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations.
d. DIR Monitoring. Pursuant to Labor Code Section 1771.4, Consultant is hereby notified that this project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
e. Indemnification Related to Prevailing Wages. Section 5, Indemnification, specifically encompasses Claims arising from or related to (i) the noncompliance by Consultant or any party performing the Services of any applicable local, state, and/or federal law, including, without limitation, any applicable federal and/or state labor laws (including, without limitation, the requirement to pay state prevailing wages and hire apprentices); (ii) the implementation of Labor Code Sections 1726 and 1781, as the same may be amended from time to time, or any other similar law; and/or (iii) failure by Consultant or any party performing the Services to provide any required disclosure or identification as required by Labor Code Section 1781, as the same may be amended from time to time, and/or any other similar law.
7.4 Licenses and Permits, Fees and Assessments. Consultant represents, warrants, and covenants to City that Consultant and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions, and perform the Services. Consultant represents, warrants, and covenants to City that Consultant and its employees, agents, and subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions, and perform the Services.
In addition to the foregoing, Consultant and any subcontractors shall obtain and maintain during the term of this Agreement valid business licenses from City. Consultant shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for Consultant’s performance of the Services, and shall indemnify, defend and hold harmless City, its officers, employees or agents of City, against any such fees, assessments, taxes, penalties or interest levied, assessed, or imposed against City hereunder.
7.5 Conflicts of Interest, Political Reform Act. Consultant represents, warrants, and covenants that Consultant presently has no interest, direct or indirect, which would interfere with or impair in any manner or degree the performance of Consultant’s obligations and responsibilities under this Agreement. Consultant further agrees that while this Agreement is in effect, Consultant shall not acquire or otherwise obtain any interest, direct or indirect, that would interfere with or impair in any manner or degree the
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performance of Consultant’s obligations and responsibilities under this Agreement.
Consultant acknowledges that pursuant to the provisions of the Political Reform Act (Government Code Section 87100 et seq.), City may determine the Consultant to be a “consultant” as that term is defined by 2 California Code of Regulations Section 18700.3.
In the event City makes such a determination, Consultant agrees to complete and file a “Statement of Economic Interest” with the City Clerk to disclose such financial interests as required by City. In such event, Consultant further agrees to require any other person doing work under this Agreement to complete and file a “Statement of Economic Interest” to disclose such other person’s financial interests as required by City.
7.6 Annual Appropriation of Funding. In accord with Article 16 Section 18 of the California Constitution, payment of compensation under this Agreement is contingent upon annual appropriation of funds by City for that purpose. Consultant acknowledges and agrees that to the extent that the Services extend beyond one (1) fiscal year, payment for such Services is expressly conditioned on City’s annual appropriation of funds for such Services for each year. If no funds are appropriated then this Agreement shall be terminated. City pledges and agrees to process such appropriation requests annually and in good faith. Nothing in this Subsection shall be construed to limit the right of either Party to terminate this Agreement as provided herein.
SECTION 8. TERMINATION AND MODIFICATION.
8.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Consultant.
8.2 Termination by Consultant. Consultant may cancel this Agreement upon 30 days’ written notice to City.
8.3 Consequences of Termination. In the event of termination, Consultant shall be entitled to compensation for the Services performed up to the date of termination; City, however, may condition payment of such compensation upon Consultant delivering to City any or all documents, photographs, computer software, video and audio tapes, and other materials provided to Consultant or prepared by or for Consultant or City in connection with this Agreement.
8.4 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Consultant understands and agrees that, if City grants such an extension, City shall have no obligation to provide Consultant with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Consultant for any otherwise reimbursable expenses incurred during the extension period.
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8.5 Amendments. The Parties may amend this Agreement only by a writing signed by all the Parties.
8.6 Assignment and Subcontracting. City and Consultant recognize and agree that this Agreement contemplates personal performance by Consultant and is based upon a determination of Consultant’s unique personal competence, experience, and specialized personal knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputation and competence of Consultant.
Consultant may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator. Consultant shall not subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in Consultant’s proposal, without prior written approval of the Contract Administrator. In the event that key personnel leave Consultant’s employ, Consultant shall notify City immediately.
8.7 Survival. All obligations arising prior to the expiration or termination of this Agreement and all provisions of this Agreement allocating liability between City and Consultant shall survive the expiration or termination of this Agreement.
8.8 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this Agreement, City's remedies shall include, but not be limited to, any or all of the following:
a. Immediately terminate this Agreement;
b. Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement;
c. Retain a different consultant to complete the Services described in Exhibit A; and/or
d. Charge Consultant the difference between the cost to complete the Services described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Consultant pursuant to Section 2 if Consultant had completed the Services.
SECTION 9. KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Consultant’s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of City. Consultant hereby agrees to deliver those documents to City upon the expiration or termination of this Agreement.
It is understood and agreed that the documents and other materials, including but not
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limited to those described above, prepared pursuant to this Agreement are prepared specifically for City and are not necessarily suitable for any future or other use. Any use of such documents for other projects by City shall be without liability to Consultant. City and Consultant agree that, until final approval by City, all data, plans, specifications, reports, and other documents are confidential and will not be released to third parties without prior written consent of both Parties unless required by law. Consultant understands and agrees that it may be required to provide documents to the City to be produced in response to a Public Records Act request.
9.2 Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, rights of reproduction, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, test data, survey results, models, renderings, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings, digital renderings, or data stored digitally, magnetically, or in any other medium, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents and Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents and Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents and Data. Consultant makes no such representation and warranty in regard to Documents and Data which were prepared by design professionals other than Consultant or provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.
9.3 Consultant’s Books and Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for the Services or expenditures and disbursements charged to City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible.
9.4 Inspection and Audit of Records. Any records or documents that Subsection 9.3 of this Agreement requires Consultant to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of City. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under this Agreement.
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SECTION 10. MISCELLANEOUS PROVISIONS.
10.1 Attorneys’ Fees. If either Party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing Party shall be entitled to reasonable attorneys’ fees and expenses including costs, in addition to any other relief to which that Party may be entitled; provided, however, that the attorneys’ fees awarded pursuant to this Subsection shall not exceed the hourly rate paid by City for legal services multiplied by the reasonable number of hours spent by the prevailing Party in the conduct of the litigation. The court may set such fees in the same action or in a separate action brought for that purpose.
10.2 Venue. In the event that either Party brings any action against the other under this Agreement, the Parties agree that trial of such action shall be vested exclusively in Orange County.
10.3 Severability. If any provision of this Agreement is held invalid, the remainder of this Agreement shall not be affected thereby and all other parts of this Agreement shall nevertheless be in full force and effect.
10.4 Section Headings and Subheadings. The section headings and subheadings contained in this Agreement are included for convenience only and shall not limit or otherwise affect the terms of this Agreement.
10.5 No Implied Waiver of Breach. Waiver by any Party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any Party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision or a waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by a nondefaulting Party on any default shall impair such right or remedy or be construed as a waiver. Any waiver by either Party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.
10.6 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the Parties.
10.7 Consultant Representative. All matters under this Agreement shall be handled for Consultant by Randy Reichert, Project Manager (“Consultant’s Representative”). The Consultant’s Representative shall have full authority to represent and act on behalf of Consultant for all purposes under this Agreement. The Consultant’s Representative shall supervise and direct the Services, using his best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.
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10.8 City Contract Administration. This Agreement shall be administered by a City employee, Rick Yee, Deputy Director of Public Works/Assistant City Engineer (“Contract Administrator”). All correspondence shall be directed to or through the Contract Administrator or his designee. The Contract Administrator shall have the power to act on behalf of City for all purposes under this Agreement. Unless otherwise provided in this Agreement, Consultant shall not accept direction or orders from any person other than the Contract Administrator or his designee.
10.9 Notices. Any written notice to Consultant shall be sent to:
Ninyo & Moore
Attn: Randy Reichert, Project Manager
475 Goddard Suite 200
Irvine, CA 92618
Any written notice to City shall be sent to the Contract Administrator at:
City of Yorba Linda
4845 Casa Loma Ave
Yorba Linda, CA 92886
Attn: Rick Yee, Deputy Director of Public Works/Assistant City Engineer
with a copy to:
City Clerk
City of Yorba Linda
4845 Casa Loma Ave
Yorba Linda, CA 92886
10.10 Professional Seal. Where applicable in the determination of the Contract Administrator, the first page of a technical report, first page of design specifications, and each page of construction drawings shall be stamped/sealed and signed by the licensed professional responsible for the report/design preparation. The stamp/seal shall be in a block entitled “Seal and Signature of Registered Professional with report/design responsibility,” as in the following example.
__________________________________________
Seal and Signature of Registered Professional with
report/design responsibility.
10.11 Rights and Remedies. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the Parties are cumulative and the exercise by either Party of one or more of such rights or remedies
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shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other Party.
10.12 Integration. This Agreement, including the scope of services attached hereto and incorporated herein as Exhibit A, represents the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either Party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.
10.13 Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement.
10.14 Execution of Contract. The persons executing this Agreement on behalf of each of the Parties hereto represent and warrant that (i) such Party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said Party, (iii) by so executing this Agreement, such Party is formally bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not violate any provision of any other agreement to which said Party is bound.
10.15 Nondiscrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that in the performance of this Agreement there shall be no discrimination against or segregation of, any person or group of persons on account of any impermissible classification including, but not limited to, race, color, creed, religion, sex, marital status, sexual orientation, national origin, or ancestry.
10.16 No Third-Party Beneficiaries. There are no intended third-party beneficiaries under this Agreement and no such other third parties shall have any rights or obligations hereunder.
10.17 Nonliability of City Officers and Employees. No officer, official, employee, agent, representative, or volunteer of City shall be personally liable to Consultant, or any successor in interest, in the event of any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement.
10.18 No Undue Influence. Consultant declares and warrants that no undue influence or pressure is used against or in concert with any officer or employee of City in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of City shall receive compensation, directly or indirectly, from Consultant, or from any officer, employee, or agent of Consultant, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement.
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10.19 No Benefit to Arise to City Employees. No member, officer, or employee of City, or their designees or agents, and no public official who exercises authority over or has responsibilities with respect to this Agreement during his/her tenure or for one (1) year thereafter, shall have any interest, direct or indirect, in any agreement or subagreement, or the proceeds thereof, for the Services to be performed under this Agreement.
[Signatures on Following Page]
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IN WITNESS WHEREOF, the Parties hereto have executed and entered into this Agreement as of the Effective Date.
CITY OF YORBA LINDA
Dated: By:
MARK A. PULONE
CITY MANAGER
_____________________________
Sunny Han
Finance Director
ATTEST: NINYO & MOORE GEOTECHNICAL &
ENVIRONMENTAL CONSULTANTS:
By:
Marcia Brown (Print)
City Clerk
(Signature)
APPROVED AS TO FORM:
RUTAN & TUCKER LLP Title: ____________________________
Dated:
Todd Litfin
City Attorney
By:
(Print)
(Signature)
Title: ____________________________
Dated:
NOTE: ALL SIGNATURES OF “CONTRACTOR MUST BE NOTARIZED. (IF CORPORATION, TWO NOTARIZED SIGNATURES – PRESIDENT OR VICE PRESIDENT AND SECRETARY –
AND CORPORATE SEAL OF CONTRACTOR REQUIRED)
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EXHIBIT A.
EXHIBIT A
SCOPE OF SERVICES
Services shall include Geotechnical and Materials Testing Services for the FY 24-25 Annual Pavement Preservation Project (Zone 7) in the amount not to exceed FiftyFive Thousand Five Hundred Fifty-Seven Dollars ($55,557.00) as further detailed in the following page(s).
ADMINISTRATION DEPARTMENT
DATE: JUNE 17, 2025
TO: HONAORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: MARK PULONE, CITY MANAGER
PREPARED BY: CHRIS PENA, EMERGENCY MANAGEMENT
COORDINATOR
SUBJECT: FACILITY USE AGREEMENT WITH THE AMERICAN RED CROSS FOR
EMERGENCY SHELTER USE
RECOMMENDATION
It is recommended that the City Council approve the Facility Use Agreement between the City of Yorba Linda and the American National Red Cross, allowing the use of the Tommy Lasorda Jr. Field House as a temporary emergency shelter and authorize the City Manager, or his designee, to execute the agreement.
BACKGROUND
The American Red Cross (“Red Cross”) is a non-profit organization authorized by Congress to provide emergency assistance, disaster relief, and disaster preparedness education. In preparation for potential emergencies affecting Yorba Linda and surrounding areas, the Red Cross seeks to establish a Facility Use Agreement with the City for the pre-identified use of a city-owned building as a disaster shelter.
DISCUSSION
The proposed agreement outlines the terms under which the Red Cross may temporarily use the Tommy Lasorda Jr. Field House, located at 4701 Casa Loma Avenue, Yorba Linda, CA 92886, to conduct emergency shelter operations in the event of a disaster. Key terms of the agreement include:
Permitted Use: The facility may be used as a Disaster Shelter, and, if necessary, for Storage of supplies, Parking of vehicles, and Service Center operations. Management: The Red Cross will appoint a Red Cross Manager to coordinate activities at the facility. The City will assign a Facility Coordinator to collaborate with the Red Cross.
Costs: The Red Cross does not pay a fee for use of the facility as a shelter. However, the City may request reimbursement for specific, approved costs such as food services, custodial support, and actual utility expenses incurred directly from shelter operations.
FACILITY USE AGREEMENT WITH THE AMERICAN RED CROSS FOR EMERGENCY
SHELTER USE
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Insurance and Indemnification: The Red Cross will provide liability insurance and indemnify the City for any damages arising from their use of the facility. Term: The agreement remains in effect from the date of the final signature and continues until 30 days after written notice of termination by either party.
This agreement provides a proactive, no-cost preparedness measure for the City while ensuring adequate coordination and liability protection during emergencies. Approval of this agreement supports community safety and resilience efforts. It ensures that city resources are available to assist in emergency sheltering efforts managed by the Red Cross without incurring unnecessary risk or expense to the City.
FISCAL IMPACT
There is no cost associated with entering into this agreement. Any reimbursable expenses related to custodial or utility services during a disaster activation may be recovered through the Red Cross or FEMA Public Assistance programs.
ATTACHMENTS
1. Facility Use Agreement
2. Pet Addendum to the Facility Use Agreement
LOG Facility Use Agreement Form V.6.0 2025-03-20 1
Facility Use Agreement
The American National Red Cross (“Red Cross”), a non-profit corporation chartered by the United States Congress, provides services to individuals, families, and communities when disasters strike. The disaster relief activities of the Red Cross are made possible by the American public, who support the Red Cross with generous donations. The Red Cross’s disaster services are also supported by facility owners who permit the Red Cross to use their buildings as shelters and other service delivery sites for disaster victims. This agreement is between the Red Cross and a facility owner (“Owner”) so the Red Cross can use the facility to provide services during a disaster. This agreement only applies when Red Cross requests use of the facility and is managing the activity at the facility.
Parties and Facility
Owner:
Full Name of Owner
Address
24-Hour Point of Contact
Name and
Title Work
Phone Cell
Address for Official
Notices (only if
different from above
Red Cross:
Chapter Name
Chapter Address
24-Hour Point of Contact
Name and
Title Work
Phone Cell
Address for Official
Notices
American Red Cross, Disaster Cycle Services Logistics, 8550 Arlington Blvd., Fairfax, VA 22031
Facility:
Insert name and complete street address of building or, if multiple buildings, write “See attached facility list,” and attach facility list, including complete street address of each building that is part of this agreement. If the Red Cross will use only a portion of a building, then describe the portion of the building that the Red Cross will use.
City of Yorba Linda 4701 Casa Loma Avenue American Red Cross of Orange County 600 Parkcenter Drive, Santa Ana, CA 92705 Monica Ruzich
Disaster Program Manager
(714) 673-7423
(714) 481-5329
Tommy Lasorda Field House, 4701 Casa Loma Ave., Yorba Linda, CA 92886
LOG Facility Use Agreement Form V.6.0 2025-03-20 2
Terms and Conditions
1. Use of Facility: Upon request and if feasible, Owner will permit the Red Cross to use and occupy the Facility on a temporary basis to conduct emergency, disaster-related activities. The Facility may be used for the following purposes (both parties must initial all that apply):
Facility Purpose Owner Initials Red Cross
Initials
Service Center (Operations, Client Services, or Volunteer Intake)
Storage of supplies
Parking of vehicles
Disaster Shelter
2. Facility Management: The Red Cross will designate a Red Cross official to manage the activities at the Facility (“Red Cross Manager”). The Owner will designate a Facility Coordinator to coordinate with the Red Cross Manager regarding the use of the Facility by the Red Cross.
3. Condition of Facility: The Facility Coordinator and Red Cross Manager (or designee) will jointly conduct a survey of the Facility before it is turned over to the Red Cross. They will use the first page of the Red Cross’s Facility/Shelter Opening/Closing Form to record any existing damage or conditions. The Facility Coordinator will identify and secure all equipment in the Facility that the Red Cross should not use. The Red Cross will exercise reasonable care while using the Facility and will not modify the Facility without the Owner’s express written approval.
4. Food Services (This paragraph applies only when the Facility is used as a shelter or service center.): Upon request by the Red Cross, and if such resources are available, the Owner will make the food service resources of the Facility, including food, supplies, equipment and food service workers, available to feed the shelter occupants. The Facility Coordinator will designate a Food Service Manager to coordinate meals at the direction of and in cooperation with the Red Cross Manager. The Food Service Manager will establish a feeding schedule and supervise meal planning and preparation. The Food Service Manager and Red Cross Manager will jointly conduct a pre-occupancy inventory of the food and food service supplies before the Facility is turned over to the Red Cross. When the Red Cross vacates the Facility, the Red Cross Manager and Facility Coordinator or Food Service Manager will conduct a post-occupancy inventory of the food and supplies used during the Red Cross’s activities at the Facility.
5. Custodial Services (This paragraph applies only when the Facility is used as a shelter or service center.): Upon request of the Red Cross and if such resources are available, the Owner will make its custodial resources, including supplies and workers, available to provide cleaning and sanitation services at the Facility. The Facility Coordinator will designate a Facility Custodian to coordinate these services at the direction of and in cooperation with the Red Cross Manager.
6. Security/Safety: In coordination with the Facility Coordinator, the Red Cross Manager, as he or she deems necessary and appropriate, will coordinate with law enforcement regarding any security and safety issues at the Facility.
7. Signage and Publicity: The Red Cross may post signs identifying the Facility as a site of Red Cross operations in locations approved by the Facility Coordinator. The Red Cross will remove such signs when the Red Cross concludes its activities at the Facility. The Owner will not issue press releases or other publicity concerning the Red Cross’s activities at the Facility without the
LOG Facility Use Agreement Form V.6.0 2025-03-20 3
written consent of the Red Cross Manager. The Owner will refer all media questions about the Red Cross activities to the Red Cross Manager.
8. Closing the Facility: The Red Cross will notify the Owner or Facility Coordinator of the date when the Red Cross will vacate the Facility. Before the Red Cross vacates the Facility, the Red Cross Manager and Facility Coordinator will jointly conduct a post-occupancy inspection, using the second page of the Shelter/Facility Opening/Closing Form, to record any damage or conditions.
9. Fee (This paragraph does not apply when the Facility is used as a shelter. The Red Cross does not pay fees to use facilities as shelters.): Both parties must initial one of the two statements below:
a. Owner will not charge a fee for the use of the Facility.
Owner Initials _______ Red Cross Initials ______
b. The Red Cross will pay $ per: for the right to use and occupy the Facility Owner Initials ________ Red Cross Initials ______
10. Reimbursement: Subject to the conditions in paragraph 10(e) below, the Red Cross will reimburse the Owner for the following:
a. Damage to the Facility or other property of Owner, reasonable wear and tear excepted, resulting from the operations of the Red Cross. Reimbursement for facility damage will be based on replacement at actual cash value. The Red Cross, in consultation with the Owner, will select from bids from at least three reputable contractors. The Red Cross is not responsible for storm damage or other damage caused by the disaster. b. Reasonable costs associated with custodial and food service personnel and supplies which would not have been incurred but for the Red Cross’s use of the Facility. The Red Cross will reimburse at per-hour, straight-time rate for wages actually incurred but will not reimburse for (i) overtime or (ii) costs of salaried staff. c. Reasonable, actual, out-of-pocket costs for the utilities indicated below, to the extent that such costs would not have been incurred but for the Red Cross’s use of the Facility. (Both parties must initial all utilities that may be reimbursed by the Red Cross):
Owner Initials Red Cross Initials
Water
Gas
Electricity
Waste Disposal
d. The Owner will submit any request for reimbursement to the Red Cross within 60 days after the occupancy of the Red Cross ends. Any request for reimbursement must be accompanied by supporting invoices. Any request for reimbursement for personnel costs must be accompanied by a list of the personnel with the dates and hours worked.
e. If the disaster is a Federally declared disaster and Owner is a municipal, county, parish, or state government entity, then the Owner will work with appropriate emergency management agencies to seek cost reimbursement through the Federal Emergency Management Agency’s program for administering Public Assistance Category B under the Robert T. Stafford Act. The Red Cross is not obligated to
LOG Facility Use Agreement Form V.6.0 2025-03-20 4
reimburse the Owner for costs covered by Public Assistance Category B.
11. Insurance: The Red Cross shall carry insurance coverage in the amounts of at least $1,000,000 per occurrence for Commercial General Liability and Automobile Liability. The Red Cross shall also carry Workers
&RPSHQVDWLRQFRYHUDJHZLWKVWDWXWRU\OLPLWVIRUWKHMXULVGLFWLRQZLWKLQZKLFK WKHIDFLOLW\LVORFDWHGDQGLQ(PSOR\HUV¶/LDELOLW\
12. Indemnification: The Red Cross shall defend, hold harmless, and indemnify Owner against any legal liability, including reasonable attorney fees, in respect to claims for bodily injury, death, and property damage arising from the negligence of the Red Cross during the use of the Facility.
13. Term: The term of this agreement begins on the date of the last signature below and ends 30 days after written notice by either party.
Digital Signature: Each party agrees that either part's execution of this agreement by DIGITAL signature (whether ELECTRONIC or encrypted) is expressly intended to authenticate this AGREEMENT and to have the same force and effect as manual signatures. The term DIGITAL signature means any electronic sound, symbol, or process attached to or logically associated with a record and executed and adopted by a party with the intent to sign such record, including facsimile or email electronic signatures. The use of digital signatures is intended to facilitate more efficient execution and delivery of signed documents.
The American National Red Cross
Owner (Legal Name) (Legal Name)
By (Signature) By (Signature)
Name (Printed) Name (Printed)
Title Title
Date Date
Debbie Leahy Regional Disaster Officer
PET ADDENDUM TO FACILITY USE AGREEMENT
This Pet Addendum to Facility Use Agreement (“Addendum”) is hereby annexed to and made a part of the Facility Use Agreement (“Agreement”) having an effective date of ______, 20___, and entered into between ________________ (“Owner”) and The American National Red Cross, a nonprofit corporation, a Federally chartered instrumentality of the United States, and a body corporate under the laws of the United State (36 U.S.C. §§ 300101-300111 (2007) (“Red Cross”). Owner and Red Cross are each sometimes referred to herein as a “Party” and collectively, as “Parties”, as the context requires. Capitalized terms used, but not defined herein have the meanings set forth in the “Agreement”.
Owner hereby grants permission to the Red Cross to permit its clients while occupying a portion of the Premises (“Client”) to keep only those pet(s) described below upon the terms and conditions in this Addendum. All pets are subject to the following general policies:
1. Clients’ household pets, including assistance/therapy animals (each as defined by applicable law) are permitted to be kept on and in the area of the Facility designated on Exhibit A of this Addendum (“Pet Area”), or other areas (designated by Owner) in the building.
2. Clients’ service and/or guide animals (as defined by applicable law) are permitted to be kept in the same area of the Facility as the Client.
3. At all times when a client’s pet is outside the Pet Area, the pet must be secured by either a leash, or in a carrier or other container and restrained in such a way so as not to cause any damage to people or the Facility. Except for service and/or guide animals, no pet is permitted in any part of the Facility, other than the Pet Area, or other areas designated and approved by Owner.
4. Owner’s personnel shall avoid physical contact with any pet and shall enter the Pet Area only accompanied by the Red Cross Representative (identified in the Agreement) or Animal Welfare Organization (AWO) providing care and/or support of the pet.
5. Red Cross agrees that it, acting through the AWO, shall be responsible for sheltering, feeding, maintaining, and overseeing the welfare of the pets in compliance with all applicable laws and regulations, including but not limited to all state law and local ordinances regarding pet ownership and liability.
6. The Parties may execute and deliver this Addendum in counterparts.
7. Except as otherwise set forth in this Addendum, the terms of the Agreement remain in effect.
8. The term of this Addendum shall be coterminous with the term of the Agreement.
The Parties have executed and delivered this Addendum as of the Effective Date. [Signatures follow on next page]
4/25 City of Yorba Linda 25
IN WITNESS WHEREOF, the Parties, acting through their duly authorized officers, have executed this Contract, which shall come into force as of the latest date of the signatures below.
OWNER RED CROSS
Name: ____________________________
By: _____________________________________
Signature
Print Name: _____________________________
Title: ___________________________________
The American National Red Cross
By: _____________________________________
Signature
Print Name: _____________________________
Title: ___________________________________
Debbie Leahy Regional Disaster Officer
Exhibit A
Diagram of Pet Area (include location of pet waste disposal bins/areas)
PUBLIC WORKS DEPARTMENT
DATE: JUNE 17, 2025
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JAMIE LAI, P.E., DIRECTOR OF PUBLIC WORKS/CITY ENGINEER PREPARED BY: TONY WANG, P.E., TRAFFIC ENGINEERING MANAGER SUBJECT: AWARD A PUBLIC WORKS CONSTRUCTION CONTRACT FOR THE
YORBA LINDA BOULEVARD TRAFFIC SIGNAL SYNCHRONIZATION
PROJECT TO CROSSTOWN ELECTRICAL & DATA, INC.
RECOMMENDATION
It is recommended that the City Council:
1. Approve the plans and specifications for the Yorba Linda Boulevard Traffic Signal Synchronization Project from State College Boulevard to New River Road; and
2. Find that the Project is categorically exempt from the California Environmental Quality Act (CEQA), Class 2, pursuant to CEQA Guidelines, Section 15302; and
3. Award the Public Works Construction Contract to Crosstown Electrical & Data, Inc. for the Yorba Linda Boulevard Traffic Signal Synchronization Project from State College Boulevard to New River Road Project - in the amount of $2,380,799.00 and reject all other bids; and
4. Authorize total contract contingencies of up to $357,119.85 (15% of the construction contract amount) for potential additional services and unforeseen work that may arise during construction; and
5. Authorize the City Manager, on behalf of the City Council, to execute the construction contract and related agreements, and to approve future contract modifications and change orders within the authorized contingency amount.
BACKGROUND
The Yorba Linda Boulevard Road Corridor Regional Traffic Signal Synchronization Project (RTSSP) is a multi-agency synchronization of traffic signals on Yorba Linda Boulevard. The approximate 12-mile project segment covers 47 traffic signals from State College Boulevard in the City of Fullerton, running through the Cities of Placentia and Yorba Linda and
A W A R D A P U B L I C W O R K S C O N S T R U C T I O N C O N T R A C T F O R T H E
Y O R B A L I N D A B O U L E V A R D T R A F F I C S I G N A L S Y N C H R O N I Z A T I O N P R O J E C T T O C R O S S T O W N E L E C T R I C A L & D A T A , I N C .
P a g e | 2
culminates at Oak Canyon Drive in the City of Anaheim. With 23 of the 47 traffic signals located within its jurisdiction, the City of Yorba Linda is serving as the lead agency and is coordinating with partner agencies to ensure the successful delivery of design and construction services.
On August 9, 2021, the Orange County Transportation Authority (OCTA) Board of Directors (Board) issued calls for projects for the 2022 Comprehensive Transportation Funding Program (CTFP) RTSSP. The CTFP is the mechanism by which OCTA administers competitive funding for street and road projects. Approximately $8 million in M2 funds were made available through the RTSSP. In October of 2021, the City Council approved the submission of an application for CTFP and approved a 20% local match commitment from the City of Yorba Linda. On May 9, 2022, the OCTA Board approved programming recommendations in the amount of $4,621,816.00 for both the project implementation (PI) and a 3-year signal timing optimization and maintenance/monitoring (O&M). The project will include cabinet/controller upgrades, CCTV installation, communication improvements, and traffic management center enhancements within Yorba Linda.
DISCUSSION
Approval of Plans and Specifications
On May 16, 2023, the City Council approved the award of a Professional Service Agreement to Iteris, Inc. for the design of the Yorba Linda Boulevard RTSSP. The contract documents, including the plans, specifications, and the bid proposal from Iteris, Inc., are on file with the City Clerk.
Bid Analysis
Plans and specifications were advertised for bids on April 17th, 2025, and April 24th, 2025.
Formal bidding procedures have been followed in conformance with the State Public Contract Code and the City of Yorba Linda Municipal Code. A total of eight (8) bids were received and opened by the City Clerk’s office on May 15th, 2025, with the following results:
Table 1 – Bid Summary
Bidder Bid Amount
Crosstown Electrical & Data, Inc. $2,380,799.00
DBX, Inc. $2,420,866.50
Select Electric, Inc. $2,557,500.00
ILB Electrical $2,574,245.00
Baker Electrical $2,580,164.11
Econolite Systems $2,636,542.40
Belco Elecnor $2,755,718.00
DB Electrical Inc. $3,122,481.90
A W A R D A P U B L I C W O R K S C O N S T R U C T I O N C O N T R A C T F O R T H E
Y O R B A L I N D A B O U L E V A R D T R A F F I C S I G N A L S Y N C H R O N I Z A T I O N P R O J E C T T O C R O S S T O W N E L E C T R I C A L & D A T A , I N C .
P a g e | 3
City staff reviewed all bids and determined that available funding in the Ongoing Traffic Improvements Program (CIP Account No.TC231003) is sufficient to award the contract to the lowest bidder.
Crosstown Electrical & Data, Inc. has successfully delivered similar projects with other municipalities such as Orange County Transportation Authority (OCTA), the City of Santa Clarita and Coachella Valley Association of Governments (CVAG). References were verified and positive comments were received regarding their quality of work and ability to stay within budget and on schedule. Based on this evaluation, staff recommends awarding the construction contract to Crosstown Electrical & Data, Inc. in the amount of $2,380,799.00.
Project Schedule
The following table indicates a preliminary project schedule:
Table 2 – Preliminary Project Schedule
Notice of Award June 17, 2025
Pre-Construction Meeting Late June 2025
Begin Construction/Notice to Proceed July 2025
Complete Construction February 2026
Notice of Completion March 2026
Traffic impacts during construction will be minimal and limited to temporary lane closures during approved working hours. Lanes closures are typically between 9:00 A.M. and 3:30 P.M. daily.
California Environmental Quality Act
The award of the contract is Categorically Exempt from the California Environmental Quality Act (CEQA) based upon Section 15302, Class 2 exemption. The Class 2 exemption consists of the implementation of traffic signal timing plans in existing traffic control systems. All work will be done within the existing right-of-way.
FISCAL IMPACT
The total estimated project expenditures, including a 15% contingency, are summarized below:
Table 3 – Estimated Project Expenditures
Item Estimated Expenditures
Construction Contract
(Crosstown Electrical & Data, Inc.) $2,380,799.00
A W A R D A P U B L I C W O R K S C O N S T R U C T I O N C O N T R A C T F O R T H E
Y O R B A L I N D A B O U L E V A R D T R A F F I C S I G N A L S Y N C H R O N I Z A T I O N P R O J E C T T O C R O S S T O W N E L E C T R I C A L & D A T A , I N C .
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Construction Contingency (15%) $357,119.85
TOTAL $2,737,918.85
The selection of the lowest bidder is based on the Base Bid Plus Alternate 1 from Crosstown Electrical & Data, Inc. as the lowest responsible and responsive bid as per bid documents.
Sufficient project funding is available in the current CIP budget (TC231003) to proceed with the full bid, including optional items.
Funding for this project will come from OCTA CTFP grant with a 20% local match, which is anticipated to be $461,257.14.
ALTERNATIVES
The City Council may choose not to award the proposed public works construction contract and reject all bids. However, staff does not recommend this alternative, as it would delay the implementation of critical traffic operations enhancements. The bid received from Crosstown Electrical & Data, Inc. is competitive, and there is no guarantee that re-advertising the project will yield more favorable pricing.
ATTACHMENTS
Attachment 1 – Project Area Map
Attachment 2 – Notice of Exemption
Attachment 3 – Crosstown, Inc. (Contract)
*Intersections shown above are for segments in Yorba Linda
FINANCE DEPARTMENT
DATE: JUNE 17, 2025
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: SUNNY HAN, FINANCE DIRECTOR / CITY TREASURER
SUBJECT: FISCAL YEAR 2025/26 INVESTMENT POLICY
RECOMMENDATION
It is recommended that the City Council approve and adopt the Investment Policy for fiscal year 2025/26.
BACKGROUND
Effective January 1, 2006, Section 53646(a)(2) of the Government Code was modified to allow local agencies the option of adopting an annual Investment Policy or to adopt an Investment Policy that would remain in effect until changed. In June 2006, the City Council opted to adopt an Investment Policy each year, regardless of whether it changed or not.
DISCUSSION
The City’s investment management consultant, PFM Asset Management, reviewed the City’s Investment Policy (the “Policy”) as part of the City’s annual review process. There are no changes required at this time. The Policy is consistent with the applicable California Government Code (the “Code”) sections regulating the investment of public funds. PFM Asset Management will continue to monitor the California Code and notify the City when appropriate of any changes required in the future.
FISCAL IMPACT
There is no direct fiscal impact associated with adoption of the Investment Policy.
ATTACHMENTS
1. Proposed City Council Policy F-10 for Fiscal Year 2025/26
C I T Y C O U N C I L P O L I C I E S
POLICY: INVESTMENT POLICY
Number: F-10 Issue Number: 19
Page: 1 Date Adopted: June 17, 2025
Replaces: August 6, 2024
I. PURPOSE
To establish guidelines for the prudent investment of public funds in a manner that will protect City funds, meet daily cash flow expenditures, and comply with all federal, state, and local laws and ordinances governing the investment of public funds.
II. BACKGROUND
Effective January 1, 2006, Section 53646(a)(2) of the Government Code was modified to allow local agencies the option of adopting an annual Investment Policy or to adopt an Investment Policy that would remain in effect until changed. In June 2006, the City Council opted to adopt an Investment Policy each year, regardless of whether it changed or not.
III. POLICY
It shall be the policy of the City of Yorba Linda to annually review and adopt an Investment Policy. This Policy applies to all financial assets and funds held by the City of Yorba Linda and the Successor Agency to the Yorba Linda Redevelopment Agency. All Funds reflected in the City’s Annual Comprehensive Financial Report are subject to this policy, including any new funds that are created, unless specifically exempted by the City Council.
Retirement-related funds in a trust and bank deposits (governed under the California Government Code’s “Deposit of Funds” provisions) are excluded from this Policy’s requirements.
IV. PROCEDURES
The City Treasurer shall annually review the City’s Investment Policy, and incorporate any changes in state law, recommendations from the City’s Investment Advisor, recommendations from the various national and state organizations of municipal finance officers, or other changes recommended by City staff. The revised Investment Policy shall be presented to the Finance Committee and the City Council for review and approval. (A) Responsibilities
No person may engage in investment activities except as provided under the terms of this Policy and the procedures established by the City Treasurer.
1. Responsibilities of the City Council
The City Council shall annually consider and adopt a written Investment Policy.
As provided in this Policy, the Council shall receive monthly City Treasurer Reports and the annual Investment Policy.
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2. Responsibilities of the Finance Director / City Treasurer The Finance Director is appointed by and serves at the pleasure of the City Manager and is subject to his or her direction and supervision. The Finance Director is charged with responsibility for the conduct of all Finance Department functions.
The City Treasurer is appointed by the City Council and is charged with responsibility for carrying out all investment actions. The City Council has historically appointed the Finance Director to also serve as City Treasurer, and at least annually delegates its authority to invest and reinvest the City’s funds and to sell or exchange purchased securities to the City Treasurer in accordance with Government Code Section 53607. The City Treasurer may delegate the day-to-day investment activities to his/her designee(s) but not the responsibility for the overall investment program. If authorized by the City Council, the City Treasurer may also utilize the services of an external investment advisor to assist with the investment program.
3. Responsibilities of the City Manager
The City Manager is responsible for keeping the City Council fully advised as to the financial condition of the City.
4. Responsibilities of the Finance Department
Under the supervision of the Finance Director / City Treasurer, the Finance Department is charged with the responsibility for managing all public funds and securities belonging to or under the control of the City and Successor Agency and for the deposit and investment of those funds in accordance with principles of sound treasury management and applicable laws and ordinances.
Appropriate internal controls designed to ensure that assets of the City are protected from loss, theft, or misuse, including but not limited to separation of duties and multiple approvers for transactions, shall be maintained at all times in order to safeguard the City’s assets.
5. Responsibilities of the City’s Investment Advisor
Should the City determine that it is appropriate to engage a firm to manage the City’s investment portfolio, the Investment Advisor shall invest the City’s funds in investments that are in compliance with this policy and provide accurate and
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timely reports of its investment activities to City staff. The Investment Advisor shall never take possession of the City’s funds or assets.
6. Responsibilities of the City’s Auditing Firm
The City’s auditing firm’s responsibilities shall include, but are not limited to, the examination and analysis of fiscal procedures and the examination, checking, and verification of accounts, revenues, and expenditures. A review of the City’s investment program is a part of this responsibility. (B) Prudent Investor Rule
The City of Yorba Linda makes its cash investments under the prudent investor rule (Government Code Section 53600.3), which states, in essence, that in investing and managing property, a trustee shall act with the care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the City, that a prudent person acting in a like capacity and familiar with those matters would use in conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the City. Within the limitations of the Government Code and considering individual investments as part of an overall strategy, investment may be acquired as authorized by law.
This affords the City a broad spectrum of investment opportunities as long as an investment is deemed prudent as is allowable under the current laws of the State of California.
The City Treasurer and other individuals assigned to manage the investment portfolio, acting in accordance with state law and the intent and scope of the Investment Policy and other written procedures and exercising due diligence, shall be relieved of personal responsibility and liability for an individual security’s credit risk or market price changes, provided deviations from expectations are reported in a timely manner and appropriate action is taken to control adverse developments.
(C) Ethics and Conflicts of Interest
Officers and employees involved in the investment process shall refrain from personal business activity that conflicts with proper execution of the investment program or impairs their ability to make impartial investment decisions.
Additionally, the City Treasurer, other employees designated in the City’s conflict of interest code, and the City’s Investment Advisor, if one is used, are required to annually file applicable financial disclosures as required by the Fair Political
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Practices Commission (FPPC) and are subject to California law relative to conflicts of interest.
(D) Level of Investment
The City strives to maintain the level of investment of all investable cash as near to 100 percent as possible through current and projected cash flow management.
The City Treasurer shall maintain a system to monitor and forecast revenues and expenditures so that City funds can be invested to the fullest extent possible while providing sufficient liquidity to meet the City’s reasonably anticipated cash flow requirements. Maturities of investments will be selected to provide necessary liquidity, manage interest rate risk, and optimize earnings. Because of inherent difficulties in accurately forecasting cash flow requirements, a portion of the portfolio should be continuously invested in readily available funds. (E) Investment Criteria
The City seeks safety and liquidity in all of its investments followed by yield.
Safety, liquidity, and yield are defined as follows:
1. Safety. Safety of principal is the foremost objective of the investment program. Investments shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio.
2. Liquidity. The investment portfolio shall remain sufficiently liquid to meet operating requirements that may be reasonably anticipated. This is accomplished by structuring the portfolio so that securities mature concurrent with cash needs to meet anticipated demands.
3. Yield. The investment portfolio shall be designed with the objective of attaining a market rate of return, taking into account the investment risk constraints and liquidity needs. Return on investment is of secondary importance compared to the safety and liquidity objectives described above.
(F) Allowable Investments
Sections 53601 & 16429.1 of the California Government Code govern allowable investments. The City shall not invest in any investment authorized by the Government Code, but not explicitly listed in this Policy without the prior approval of the City Council. In the event that an apparent discrepancy is found between this Policy and the Government Code, the more restrictive parameters will take
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precedence. If collateral is required for a particular investment type, it will be provided in compliance with California Government Code requirements.
Furthermore, the City will not invest in inverse floaters, range notes, mortgagederived, interest-only strips, or any security that could result in zero interest accrual if held to maturity. Prior to investing in any pooled investment program (e.g., LAIF, LGIPs, mmfs), the City Treasurer should review the program’s documentation (e.g., investment policy, policies for participation, fees) to determine the appropriateness of the pool for City funds. Whenever the City has funds invested in a pooled investment program, the City Treasurer should periodically review the pool’s investment holdings.
The City shall diversify the investments within the portfolio to avoid incurring unreasonable risks inherent in over-investing in specific instruments, individual financial institutions, or maturities. To promote diversification, no more than 5% of the portfolio may be invested in the securities of any one issuer, regardless of security type; excluding U.S. Treasuries, federal agencies, supranationals, and pooled investments such as LAIF, money market funds, or local government investment pools.
Credit ratings, where shown specify the minimum credit rating category required at purchase. For purposes of this Policy, the minimum rating will be determined by the lowest rating by Standard & Poors, Moody’s or Fitch. In the event that an investment originally purchased within Policy guidelines is downgraded below the Policy requirements, the course of action to be followed by the City Treasurer will then be decided on a case-by-case basis, considering such factors as the reason for the downgrade, prognosis for recovery of further rating downgrades, and the market price of the security.
The weighted average duration of the investment portfolio shall not exceed 3.0 years. For those investment types for which this Policy does not specify a maturity limit, no individual investment shall exceed a maturity of five years from the date of purchase unless the City Council has granted express authority to make that investment either specifically or as a part of an investment program approved by the City Council no less than three months prior to the investment.
The following types of investments are authorized by this Policy:
1. U.S. Treasury Instruments. United States Treasury notes, bonds, bills, or certificates of indebtedness, or those for which the faith and credit of the United States are pledged for the payment of principal and interest.
There is no limitation as to the percentage of the City’s portfolio that may be invested in this category.
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2. State of California’s Local Agency Investment Fund (LAIF). A State of California-managed investment pool. The maximum amount invested in this category may not exceed the limit set by LAIF for operating accounts.
3. Local Government Investment Pools (“LGIP”). Shares of beneficial interest issued by a joint powers authority organized pursuant to Section 6509.7 that invests in the securities and obligations authorized in Government Code. There is no limitation as to the percentage of the City’s portfolio that may be invested in this category.
4. Municipal Debt. Registered state warrants or treasury notes or bonds of this state, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by the state or by a department, board, agency, or authority of the state.
Registered treasury notes or bonds of any of the other 49 states in addition to California, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by a state or by a department, board, agency, or authority of any of the other 49 states, in addition to California.
Bonds, notes, warrants, or other evidence of indebtedness of a local agency within this state, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by the local agency, or by a department, board, agency, or authority of the local agency.
Purchases are limited to securities rated in a rating category of “A” (longterm) or “A-1” (short-term) or their equivalents or better by an NRSRO. A maximum of 30% the City’s portfolio may be invested in this category.
5. Federal Agency Securities. Federal agency or United States governmentsponsored enterprise obligations, participations, or other instruments, including those issued by or fully guaranteed as to principal and interest by federal agencies or United States government-sponsored enterprises.
There is no limitation as to the percentage of the City’s portfolio that may be invested in this category.
6. Negotiable Certificates of Deposit. Negotiable certificates of deposit issued by a nationally or state-chartered bank, a savings association or a
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federal association, a state or federal credit union, or by a federally licensed or state-licensed branch of a foreign bank. Purchases are limited to securities rated in a rating category of “A” (long-term) or “A-1” (short-term) or their equivalents or better by an NRSRO. A maximum of 30% the City’s portfolio may be invested in this category.
8. Commercial Paper. Commercial paper of “prime” quality of the highest ranking or of the highest letter and number rating as provided for by a nationally recognized statistical rating organization (NRSRO). The entity that issues the commercial paper shall meet all the following conditions in either paragraph (1) or (2):
(1) The entity meets the following criteria: (A) Is organized and operating in the United States as a general corporation; (B) Has total assets in excess of five hundred million dollars
($500,000,000), and (C) Has debt other than commercial paper, if any, that is rated in a rating category of “A” or its equivalent or better by an NRSRO.
(2) The entity meets the following criteria: (A) Is organized within the United States as a special purpose corporation, trust, or limited liability company, (B) Has program-wide credit enhancements including, but not limited to, overcollateralization, letters of credit, or a surety bond, and (C) Has commercial paper that is rated “A-1” or better, or the equivalent, by an NRSRO.
Purchases are limited to securities that have a maximum maturity of 270 days. A maximum of 30% of the City’s portfolio may be invested in this category.
9. Medium-Term Notes. Medium-term notes, defined as all corporate and depository institution debt securities with a maximum remaining maturity of five years or less, issued by corporations organized and operating within the United States or by depository institutions licensed by the United States or any state and operating within the United States. Purchases are limited to securities rated in a rating category of “A” or its equivalent or better by an NRSRO. A maximum of 30% of the City’s portfolio may be invested in this category.
10. Money Market Funds (“MMF”). Purchases are restricted to Government Money Market Funds. Furthermore, these Money Market Funds must have met either of the following criteria:
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(A) Attained the highest ranking or the highest letter and numerical rating provided by not less than two NRSROs, or
(B) Retained an investment advisor with not less than five years’ experience and registered or exempt from registration with the SEC, with assets under management in excess of five hundred million dollars ($500,000,000). A maximum of 20% of the City’s portfolio may be invested in this category.
11. Supranational Obligations. United States dollar denominated senior unsecured unsubordinated obligations issued or unconditionally guaranteed by the International Bank for Reconstruction and Development, International Finance Corporation, or Inter-American Development Bank, with a maximum remaining maturity of five years or less, and eligible for purchase and sale within the United States.
Investments under this subdivision shall be rated in a rating category of “AA” or its equivalent or better by a Nationally Recognized Statistical Rating Organization (“NRSRO”). A maximum of 30% of the City’s portfolio may be invested in this category.
12. Asset-Backed Securities. A mortgage passthrough security, collateralized mortgage obligation, mortgage-backed or other paythrough bond, equipment lease-backed certificate, consumer receivable passthrough certificate, or consumer receivable-backed bond.
(1) The security shall have a maximum of five years’ maturity and shall be rated in a rating category of “AA” or its equivalent or better by an NRSRO.
(2) A maximum of 20% of the City’s portfolio may be invested in this category.
a. Performance Standards
The investment portfolio shall be managed with the objective of obtaining a rate of return throughout budgetary and economic cycles, commensurate with the investment risk constraints and the cash flow needs. The City will employ an active management approach that allows for the sale of securities prior to their scheduled maturity dates for purposes of improving the portfolio’s credit quality, liquidity, or return in response to changing market conditions or City circumstances. This Policy recognizes that in a diversified portfolio occasional measured losses are inevitable and must be considered within the context of the overall portfolio's structure and expected investment return, with the proviso that adequate diversification and credit analysis have been implemented.
An appropriate performance benchmark shall be established against which portfolio performance shall be compared on a regular basis. The selected
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performance benchmark shall be representative of the City’s overall investment objectives and liquidity requirements.
b. Investment Reporting and Portfolio Review
A monthly Treasurer’s Report shall be prepared and submitted to the City Council, which shall include a complete description of the portfolio, type of investments, issuers, and other relevant information.
The City Treasurer shall review the portfolio at least on a quarterly basis to verify that the securities in the portfolio are in compliance with this Policy and shall report any issues of material non-compliance in the next monthly Treasurer’s Report. Percentage holding limits and diversification requirements listed in this Policy apply at the time a security is purchased. If a percentage holding limit or diversification requirement is exceeded due to a subsequent change in the portfolio, it is not a compliance violation, but no additional securities may be purchased in that category or for that issuer until the holdings are back under the Policy limits. Credit ratings, where shown, specify the minimum credit rating category required at purchase. In the event a security held by the City is subject to a credit rating change that brings it below the minimum credit ratings specified in this Policy, the City Treasurer should notify the City Council of the change in the next monthly Treasurer’s Report. The course of action to be followed will then be decided on a case-by-case basis, considering such factors as the reason for the change, prognosis for recovery or further rating downgrades, and the market price of the security. If security is determined to be out of compliance with this Policy due to a subsequent change in this Policy or the Government Code, it may be held to maturity unless there is a requirement that the security be sold. c. Debt Proceeds
Debt proceeds and bond reserve funds are to be invested in accordance with their respective bond indenture. If the indenture is silent as to the permitted investments, the bond proceeds will be invested in the securities permitted by this Policy. Notwithstanding the other provisions of this Policy, the percentage limitations listed elsewhere in this Policy do not apply to bond proceeds and bond proceeds may be invested beyond five years if the maturities of such investments do not exceed the expected use of the funds, the investments are deemed prudent in the opinion of the City Treasurer, and the investments are not prohibited by the applicable bond documents. Tax and Revenue Anticipation Notes or other temporary financing proceeds shall not be invested for a term that exceeds the term of the debt.
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d. Safekeeping
To protect against potential losses by collapse of individual securities dealers, all deliverable securities owned by the City, including collateral on repurchase agreements, shall be held in safekeeping by a third party bank trust department acting as agent for the City under the terms of a custody agreement executed by the bank and by the City. All deliverable securities will be received and delivered using standard delivery-versus-payment procedures.
e. Qualified Financial Institutions and Broker/Dealers
Investments not purchased directly from the issuer, shall be purchased either from an institution licensed by the state as a broker-dealer or from a member of a federally regulated securities exchange, from a national or state-chartered bank, from a savings association or federal association, or from a brokerage firm designated as a primary government dealer by the Federal Reserve Bank. If the City is utilizing a financial dealer or institution to execute transactions, the City Treasurer shall maintain a list of the firms that have been approved for investment purposes. A copy of this Policy shall be sent annually to all firms with which the City executes investments.
If the City has contracted with an Investment Advisor to provide investment services, the Investment Advisor may use their own list of approved issuers, brokers/dealers, and financial institutions with which to conduct transactions on the City’s behalf.
(C) DEFINITIONS
AGENCIES: Securities issued by federal agency securities and/or Governmentsponsored enterprises (e.g. FNMA, FHLMC, FHLB).
AMORTIZED COST (or Book Value): For investments purchased at a discount, amortized cost constitutes cost plus interest earned to date.
ASKED: The price at which securities are offered for sale; also known as offering price.
ASSET-BACKED SECURITIES (ABS): Securities whose income payments and hence value is derived from and collateralized (or "backed") by a specified pool of underlying assets which are receivable. Pooling the assets into financial instruments allows them to be sold to general investors, a process called securitization, and allows the risk of investing in the underlying assets to be diversified because each security will represent a
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fraction of the total value of the diverse pool of underlying assets. The pools of underlying assets can comprise common payments credit cards, auto loans, mortgage loans, and other types of assets. Interest and principal is paid to investors from borrowers who are paying down their debt.
BASIS POINT: One hundredth of one percent (i.e. 0.01 percent).
BENCHMARK: A comparative base for measuring the performance or risk tolerance of the investment portfolio. A benchmark should represent a close correlation to the level of risk and the average duration of the portfolio’s investments.
BID: The price offered by a buyer of securities. (When you are selling securities, you ask for a bid.) See Offer.
BROKER: A broker brings buyers and sellers together for a commission.
CALLABLE BOND: A bond issue in which all or part of its outstanding principal amount may be redeemed before maturity by the issuer under specified conditions.
CERTIFICATE OF DEPOSIT (CD): A time deposit with a specific maturity evidenced by a Certificate. Large denomination CD’s are typically negotiable.
COMMERCIAL PAPER: An unsecured promissory note with a fixed maturity no longer than 270 days.
COLLATERAL: Securities, evidence of deposit or other property, which secures repayment of an investment. Also refers to securities pledged by a bank to secure deposits of public monies.
ANNUAL COMPREHENSIVE FINANCIAL REPORT (ACFR): The official annual report of the City. It includes financial statements in conformity with GAAP. It also includes supporting schedules necessary to demonstrate compliance with finance-related legal and contractual provisions, extensive introductory material, and a detailed Statistical Section.
COUPON: (a) The annual rate of interest that a bond’s issuer promises to pay the bondholder on the bond’s face value.
(b) A certificate attached to a bond evidencing interest due on a payment date.
CREDIT RISK: The risk to an investor that an issuer will default in the payment of interest and/or principal on a security and a loss will result.
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CUSTODIAN: A bank or other financial institution that keeps custody of stock certificates and other assets.
DEALER: A dealer, as opposed to a broker, acts as a principal in all transactions, buying and selling for his own account.
DEBENTURE: A bond secured only by the general credit of the issuer.
DELIVERY VERSUS PAYMENT: There are two methods of delivery of securities:
delivery versus payment and delivery versus receipt. Delivery versus payment is delivery of securities with an exchange of money for the securities. Delivery versus receipt is delivery of securities with an exchange of a signed receipt for the securities.
DERIVATIVES: (1) Financial instruments whose return profile is linked to, or derived from, the movement of one or more underlying index or security, and may include a leveraging factor, or (2) financial contracts based upon notional amounts whose value is derived from an underlying index or security (interest rates, foreign exchange rates, equities or commodities).
DISCOUNT: The difference between the cost price of a security and its maturity when quoted at lower than face value. A security selling below original offering price shortly after sale also is considered to be at a discount.
DISCOUNT SECURITIES: Non-interest bearing money market instruments that are issued a discount and redeemed at maturity for full face value (e.g., U.S. Treasury Bills, commercial paper.)
DIVERSIFICATION: Dividing investment funds among a variety of securities offering independent returns.
DURATION: A measure of the sensitivity of the price (the value of principal) of a fixedincome investment to a change in interest rates. This calculation is based on three variables: term to maturity, coupon rate, and yield to maturity. Duration is expressed as a number of years. The duration of a security is a useful indicator of its price volatility for given changes in interest rates. Rising interest rates mean falling bond prices, while declining interest rates mean rising bond prices.
FEDERAL DEPOSIT INSURANCE CORPORATION (FDIC): A federal agency that insures bank deposits.
FEDERAL FARM CREDIT BANK (FFCB): Government-sponsored institution that consolidates the financing activities of the Federal Land Banks, the Federal Intermediate
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Credit Banks and the Banks for Cooperatives. Its securities do not carry direct U.S.
Government guarantees.
FEDERAL FUNDS RATE: The rate of interest at which Fed funds are traded. This rate is currently pegged by the Federal Reserve through open-market operations.
FEDERAL HOME LOAN BANKS (FHLB): Government sponsored wholesale banks (currently 12 regional banks), which lend funds and provide correspondent banking services to member commercial banks, thrift institutions, credit unions and insurance companies. The mission of the FHLBs is to liquefy the housing related assets of its members who must purchase stock in their district Bank.
FEDERAL HOME LOAN MORTGAGE CORPORATION (FHLMC or Freddie Mac):
Established in 1970 to help maintain the availability of mortgage credit for residential housing. FHLMC finances these operations by marketing guaranteed mortgage certificates and mortgage participation certificates. FHLMC’s securities are highly liquid and are widely accepted. FHLMC is currently operated under conservatorship of the U.S. Government.
FEDERAL NATIONAL MORTGAGE ASSOCIATION (FNMA or Fannie Mae):
FNMA was chartered under the Federal National Mortgage Association Act in 1938.
FNMA is a Federal corporation working under the auspices of the Department of Housing and Urban Development (HUD). It is the largest single provider of residential mortgage funds in the United States. The corporation’s purchases include a variety of adjustable mortgages and second loans, in addition to fixed-rate mortgages. FNMA’s securities are also highly liquid and are widely accepted. FNMA is currently operated under conservatorship of the U.S. Government.
FEDERAL OPEN MARKET COMMITTEE (FOMC): Consists of seven members of the Federal Reserve Board and five of the twelve Federal Reserve Bank Presidents. The President of the New York Federal Reserve Bank is a permanent member, while the other Presidents serve on a rotating basis. The Committee periodically meets to set Federal Reserve guidelines regarding purchases and sales of Government Securities in the open market as a means of influencing the volume of bank credit and money.
FEDERAL RESERVE SYSTEM: The central bank of the U.S. which consists of seven member Board of Governors, 12 regional banks, and about 5,700 commercial banks that are members.
FINANCIAL INDUSTRY REGULATORY AUTHORITY (FINRA): The Financial Industry Regulatory Authority (FINRA) is the largest independent regulator for all securities firms doing business in the United States. All told, FINRA oversees nearly 4,750 brokerage
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firms, about 167,000 branch offices and approximately 634,000 registered securities representatives.
INTEREST RATE RISK: The risk of gain or loss in market values of securities due to changes in interest-rate levels. For example, rising interest rates will cause the market value of portfolio securities to decline.
INVESTMENT POLICY: A clear and concise statement of the objectives and parameters formulated by an investor or investment manager for a portfolio of investment securities.
LIQUIDITY: A liquid asset is one that can be converted easily and rapidly into cash without a substantial loss of value. In the money market, a security is said to be liquid if the spread between bid and asked prices is narrow and reasonable size can be done at those quotes.
LOCAL AGENCY INVESTMENT FUND (LAIF): The aggregate of all funds from political subdivisions that are placed in the custody of the State Treasurer for investment purposes.
LOCAL GOVERNMENT INVESTMENT POOL (LGIP): A type of pooled investment program in which funds from local agency investors/participants are aggregated together for investment purposes.
MARKET VALUE: The price at which a security is trading and could presumably be purchased or sold.
MATURITY: The date upon which the principal or stated value of an investment becomes due and payable.
MEDIUM-TERM NOTES (MTNs): Unsecured corporate obligations. For purposes of the California Government Code, they have a maximum remaining maturity of five years or less.
MONEY MARKET: The market in which short-term debt instruments (bills, commercial paper, bankers’ acceptances, etc.) are issued and traded.
MONEY MARKET FUND. A type of mutual fund that invests exclusively in short-term investments.
MORTGAGE-BACKED SECURITIES (MBS): These securities represent an ownership interest in mortgage loans made by financial institutions (savings and loans, commercial banks, or mortgage companies) to finance the borrower’s purchase of a home or other
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real estate. MBS are created when these loans are packaged, or “pooled,” by issuers or servicers for sale to investors. As the underlying mortgage loans are paid off by the homeowners, the investors receive payments of interest and principal.
MUTUAL FUND: A fund operated by an investment company that raises money from shareholders and invests it on their behalf. Profits are distributed to shareholders after the investment company deducts its management fee. Mutual funds are regulated by the SEC.
NATIONALLY RECOGNIZED STATISTICAL RATING ORGANIZATION (NRSRO): A credit rating agency that issue credit ratings that the U.S. Securities and Exchange Commission (SEC) permits other financial firms to use for certain regulatory purposes.
The largest three NRSROs are Standard & Poor’s, Moody’s Investors Service and Fitch Ratings.
NEGOTIABLE: Something that can be sold or transferred to another party.
NEGOTIABLE CERTIFICATES OF DEPOSIT: Large denomination certificates of deposit with a fixed maturity date, which can be sold in the money market. They are not collateralized.
OFFER: The price asked by a seller of securities. (When you are buying securities, you ask for an offer.) See Asked and Bid.
OPEN MARKET OPERATIONS: Purchases and sales of government and certain other securities in the open market by the New York Federal Reserve Bank as directed by the FOMC in order to influence the volume of money and credit in the economy. Purchases inject reserves into the bank system and stimulate growth of money and credit; sales have the opposite effect. Open market operations are the Federal Reserve’s most important and most flexible monetary policy tool.
PAR VALUE: The amount of principal that must be paid at maturity. Also referred to as the face amount of a bond, normally quoted in increments of $1,000 per bond.
PORTFOLIO: Collection of securities held by an investor.
PRIMARY DEALER: A group of government securities dealers who submit daily reports of market activity and positions and monthly financial statements to the Federal Reserve Bank of New York and are subject to its informal oversight. Primary dealers include Securities and Exchange Commission (SEC)-registered securities broker-dealers, banks, and a few unregulated firms.
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PREMIUM: The amount by which a security sells above its par value.
PRINCIPAL: The face or par value of a debt instrument or the amount of capital invested in a given security.
PRUDENT INVESTORS RULE: An investment standard. In California, persons authorized to make investment decisions on behalf of a local agency are considered trustees and therefore fiduciaries subject to the Prudent Investor Rule. A trustee may invest in a security if it is one which would be bought by a prudent person of discretion and intelligence who is seeking a reasonable income and preservation of capital.
QUALIFIED PUBLIC DEPOSITORIES: A financial institution which does not claim exemption from the payment of any sales or compensating use or ad valorem taxes under the laws of this state, which has segregated for the benefit of the commission eligible collateral having a value of not less than its maximum liability and which has been approved by the Public Deposit Protection Commission to hold public deposits.
RATE OF RETURN: The yield obtainable on a security based on its purchase price or its current market price. This may be the amortized yield to maturity on a bond the current income return.
SAFEKEEPING: A service banks offer to clients for a fee, where physical securities are held in the bank’s vault for protection and book-entry securities are on record with the Federal Reserve Bank or Depository Trust Company in the bank’s name for the benefit of the client. As agent for the client, the safekeeping bank settles securities transactions, collects coupon payments, and redeems securities at maturity or, if called, on the call date.
SECONDARY MARKET: A market made for the purchase and sale of outstanding issues following the initial distribution.
SECURITIES: Investment instruments such as notes, bonds, stocks, money market instruments and other instruments of indebtedness of equity.
SECURITIES & EXCHANGE COMMISSION (sec): Agency created by Congress to protect investors in securities transactions by administering securities legislation.
SPREAD: The difference between two figures or percentages. It may be the difference between the bid (price at which a prospective buyer offers to pay) and asked (price at which an owner offers to sell) prices of a quote, or between the amount paid when bought and the amount received when sold.
C I T Y C O U N C I L P O L I C I E S
POLICY: INVESTMENT POLICY
Number: F-10 Issue Number: 19
Page: 17 Date Adopted: June 17, 2025
Replaces: August 6, 2024
SUPRANATIONAL: Supranational entities are formed by two or more central governments with the purpose of promoting economic development for the member countries. Supranational institutions finance their activities by issuing debt, such as supranational bonds. Examples of supranational institutions include the European Investment Bank and the World Bank. Similarly to the government bonds, the bonds issued by these institutions are considered direct obligations of the issuing nations and have a high credit rating.
TREASURY SECURITIES. Obligations issued by the federal government, which are backed by the U.S. Government’s full faith & credit. Generally considered to have the lowest credit risk of any security. They are issued in a range of maturities:
• TREASURY BILLS. Are short-term, non-interest bearing discount security having initial maturities of one-year or less.
• TREASURY NOTES. Are Intermediate-term coupon-bearing securities having initial maturities from two to ten years.
• TREASURY BONDS. Are long-term coupon-bearing securities having initial maturities of more than ten years.
UNIFORM NET CAPITAL RULE: Securities and Exchange Commission requirement that member firms as well as nonmember broker-dealers in securities maintain a maximum ratio of indebtedness to liquid capital of 15 to 1; also called net capital rule and net capital ratio. Indebtedness covers all money owed to a firm, including margin loans and commitments to purchase securities, one reason new public issues are spread among members of underwriting syndicates. Liquid capital includes cash and assets easily converted into cash.
WEIGHTED AVERAGE MATURITY (OR DURATION): The sum of the amount of each investment multiplied by the number of days to maturity (or duration), divided by the total amount of investments.
YIELD: The annual rate of return on an investment expressed as a percentage of the investment. Income yield is obtained by dividing the current dollar income by the current market price for the security.
YIELD CURVE: Yield calculations of various maturities of instruments of the same quality at a given time to show yield relationships.
FINANCE DEPARTMENT
DATE: JUNE 17, 2025
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: SUNNY HAN, FINANCE DIRECTOR / CITY TREASURER
SUBJECT: RESOLUTION NO. 2025-5944 – FISCAL YEAR 2025/26 APPROPRIATIONS (GANN) LIMIT
RECOMMENDATION
Staff recommends that the City Council adopt Resolution No. 2025-5944 establishing the appropriations limit for Fiscal Year 2025/26.
BACKGROUND
Pursuant to Article XIIIB of the State Constitution and Section 7910 of the State Government Code, all government entities must adopt an annual appropriations limit. Resolution 2025- 5944 addresses this requirement.
DISCUSSION
The appropriations limit was originally based on actual appropriations for Fiscal Year 1978/79, and it is recalculated each year based on growth in population (using either the growth in the City or County population) and the rate of inflation (using either the growth in per capita income or new non-residential construction). The growth factors utilized in the calculation are provided by the State Department of Finance and the County of Orange. It is in the City’s best interest to choose between the population and rate of inflation factors based on which factor in each category will generate the largest increase to the appropriations limit.
The factors used for the Fiscal Year 2025/26 calculation were the change in the County’s population of (0.17%) and the California per capita personal income growth factor of (6.44%). The City’s Fiscal Year 2025/26 appropriations limit and budgeted tax receipts are shown as part of the attached Resolution. For Fiscal Year 2025/26, the limit is calculated at $91.7 million with budgeted tax receipts of $46 million. The $45.7 million difference is the City’s margin for allowable growth in tax receipts.
FISCAL IMPACT
There is no fiscal impact associated with this report.
RESOLUTION NO. 2025-5944 – FISCAL YEAR 2025/26 APPROPRIATIONS (GANN) LIMIT
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ATTACHMENTS
1. Resolution No. 2025-5944– Fiscal Year 2025/26 Appropriations (GANN) Limit.
RESOLUTION NO. 2025-5944
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
YORBA LINDA APPROVING AND ADOPTING THE
APPROPRIATIONS LIMIT FOR FISCAL YEAR 2025/26
WHEREAS, the voters of California, on November 6, 1979, added Article XIIIB to the State Constitution placing a restriction on the amount of proceeds of tax revenues which can be appropriated by state and local governments during a fiscal year; and WHEREAS, Article XIIIB provides that the appropriations limit for each fiscal year is calculated by adjusting the base year appropriations of Fiscal Year 1978/79 for changes in the cost of living and population; and
WHEREAS, the City Council may choose to use as adjustment factors either the annual growth in California Per Capita Income or the growth in the non-residential assessed valuation due to new construction within the City, and the City’s population growth or the population growth of the County of Orange, as provided by the State Department of Finance; and
WHEREAS, the selection of adjustment factors, calculation of the limit, and budgeted tax receipts are attached as Exhibit A; and
WHEREAS, the City of Yorba Linda has complied with all the provisions of Article XIIIB in determining the appropriation limit for Fiscal Year 2025/26.
NOW, THEREFORE, BE IT RESOLVED that the appropriations subject to limitation for the City of Yorba Linda for Fiscal Year 2025/26 shall be $91,686,220.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Yorba Linda, on the 17th day of June, 2025.
JANICE LIM, MAYOR
CITY OF YORBA LINDA
ATTEST:
MARCIA BROWN, CITY CLERK
CITY OF YORBA LINDA
RESOLUTION NO. 2025-5944
PAGE NO. 2
APPROVED AS TO FORM:
RUTAN & TUCKER, LLP
CITY ATTORNEY
COUNTY OF ORANGE )
ss
STATE OF CALIFORNIA )
I, MARCIA BROWN, City Clerk of the City of Yorba Linda, California, DO HEREBY CERTIFY that the foregoing Resolution was adopted at a regular meeting of the City Council of the City of Yorba Linda held on the 17th day of June, 2025, and was carried by the following roll call vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
MARCIA BROWN, CITY CLERK
CITY OF YORBA LINDA
RESOLUTION NO. 2025-5944
PAGE NO. 3
EXHIBIT A
CITY OF YORBA LINDA
CALCULATION OF APPROPRIATION LIMIT
FISCAL YEAR 2025/26
APPROPRIATION LIMIT 2024/25 $85,992,689
2025/26 Adjustment Factors
Population: (Choose one population factor)
City -0.46%
County of Orange 0.17% 1.001700
Inflation: (Choose one Inflation factor) X
California Per Capita Income 6.44% 1.064400
Non-Residential Construction -0.005888%
Combined Adjustment Factor x 1.0662
APPROPRIATION LIMIT 2025/26 $91,686,220
(Budgeted Tax Receipts for fiscal year 2025/26 = $46,008,319)
FINANCE DEPARTMENT
DATE: JUNE 17, 2025
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
HONORABLE CHAIR AND AGENCY BOARD MEMBERS
FROM: SUNNY HAN, FINANCE DIRECTOR / CITY TREASURER
SUBJECT: ADOPTION OF CITY COUNCIL RESOLUTION NOS. 2025-5945 & 2025- 5946 AND SUCCESSOR AGENCY RESOLUTIONS NOS. 2025-24 & 2025- 25 APPROVING THE OPERATING AND CAPITAL BUDGETS FOR FISCAL YEARS 2025/26 AND 2026/27 AND APPROVAL OF THE CAPITAL
IMPROVEMENT PROGRAM FOR FISCAL YEARS 2025/26 THROUGH
2031/32
RECOMMENDATION
It is recommended that the City Council:
1. Approve the Two-Year Budget for Fiscal Years 2025/26 and 2026/27 as detailed in Attachment 1, approve the staffing authorizations set forth in the Authorized Positions Listing as shown in Attachment 2, approve the revised Salary Schedule as shown in Attachment 3, Adopt Resolution Nos. 2025-5947 and 2025-5948 to include and adopt certain new job classifications and salary ranges effective July 1, 2025 (Attachment 4 and 5) and adopt Resolution No. 2025-5945 (Attachment 6) approving the TwoYear Operating Budget for Fiscal Years 2025/26 and 2026/27; and
2. Approve the Seven-Year Capital Improvement Program (CIP) for Fiscal Years 2025/26 through 2031/32 as detailed in Attachment 8, including 1) the Tier 1 projects for Fiscal Years 2025/26 and 2026/27 included in the Two-Year Budget (Attachment 7) and 2) approval of the projects for Fiscal Years 2025/26 through 2031/32 and the currently unfunded Tier 2 projects in order to remain in compliance with the Orange County Transportation Authority’s Measure M2 Guidelines, and adopt Resolution No. 2025-5946 (Attachment 10) approving the CIP and Two-Year Capital Budget for Fiscal Years 2025/26 and 2026/27; and
3. Approve the Capital Improvement Program (CIP) Database submittals required by OCTA (Attachment 9); and
4. Determine that the proposed CIP is exempt from California Environmental Quality Act (CEQA) review pursuant to Section 158061(b)(3) as it can be seen with certainty that there is no possibility that this consistency finding will have a significant effect on the environment; and
BUDGET ADOPTION AND CIP APPROVAL
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5. Authorize the carryover from the Fiscal Year 2024/25 budget to the Fiscal Year 2025/26 budget of 1) unspent CIP project budgets, 2) funds encumbered for outstanding purchase orders, and 3) certain unspent operating budget account balances, and direct staff to return to the City Council with a final list of carryovers for review and final approval after the books for FY 2024/25 are closed.
It is recommended that the City Council acting as the Successor Agency Board:
1. Adopt Successor Agency Resolution No. 2025-24 approving the Two-Year Operating Budget for Fiscal Years 2025/26 and 2026/27 (Attachment 11); and
2. Adopt Successor Agency Resolution No. 2025-25 approving the Two-Year Capital Budget for Fiscal Years 2025/26 and 2026/27 (Attachment 12).
BACKGROUND
On June 3, 2025, staff presented the proposed Two-Year Budget and Capital Improvement Program to the City Council for preliminary review and discussion. A copy of the staff report is included as Attachment 13 to this report. This report provides greater detail regarding the significant changes, new positions/reclassifications and capital projects included in the operating and capital budgets proposed for adoption by the City Council.
Pursuant to Government Code Sections 65103(C) and 65401, the Planning Commission is also required to review the proposed CIP budget. Accordingly, the CIP was reviewed and deemed in conformance with the City’s General Plan by the Planning Commission on May 14, 2025.
DISCUSSION
As discussed during the June 3, 2025 meeting, the City adopts a Two-Year Budget, and staff prepares the budget as balanced, with revenues equaling or exceeding expenditures and no required usage of General Fund Operating Reserves pursuant to City Council Policy A-3. Accordingly, the Proposed Fiscal Year 2025/26 and 2026/27 budget presented on June 3 rd is balanced and reflects an operating surplus of $114,256 in Fiscal Year 2025/26 and $34,362 in Fiscal Year 2026/27 as outlined in the table below. No changes were proposed during the June 3rd meeting, therefore the information presented below is unchanged from the Proposed Budget previously shown.
BUDGET ADOPTION AND CIP APPROVAL
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FY 24/25 FY 25/26 FY 26/27
ADJUSTED PROPOSED PROPOSED
RESOURCES
Property Taxes $ 26,237,552 $ 27,248,499 $ 28,372,130
Sales & Use Tax 8,356,539 8,530,788 8,752,357
Franchise Tax 2,433,960 2,505,371 2,561,568
Other Taxes 1,600,150 1,467,033 1,467,033
Fees, Charges & Permits 2,159,350 2,644,337 2,272,000
Parks & Recreation Revenue 2,740,351 2,738,644 2,738,644 Administrative Charges 2,601,302 1,879,596 1,934,359
Other Revenue 2,978,669 1,563,337 1,635,366
Total Operating Revenue 49,107,873 48,577,605 49,733,457 Interfund transfers 614,000 569,000 659,000
Fd Balance Reserves 1,638,702 - -
Total Resources 51,360,575 49,146,605 50,392,457
APPROPRIATIONS
Administration $ 10,709,328 $ 9,714,375 $ 10,212,476
City Attorney 650,000 600,000 600,000
Community Development 3,818,505 3,870,145 3,988,091
Finance 1,402,502 1,518,024 1,454,936
Non-Departmental 31,000 31,000 31,000
Parks & Recreation 10,386,758 10,230,675 10,347,076
Police Services 15,317,566 15,945,783 16,413,829
Public Works 6,610,747 6,144,300 6,245,014
Vacancy Factor (363,165) (414,524) (427,212)
Total Operating Expenditures 48,563,241 47,639,778 48,865,210 Transfer to Special Reserve Fund - - -
Transfer to SB2 Fund 278,000 353,062 411,401
Transfer to LMAD 1,275,127 1,039,509 1,081,484
Transfer to Capital Projects Fund 456,757 - -
Total Appropriations 50,573,125 49,032,349 50,358,095
Excess Resources over Appropriations $ 787,450 $ 114,256 $ 34,362 Est. Beginning Fund Balance Reserves 28,584,722 27,733,470 27,847,726 Less Uses of Fd Bal Reserves (1,638,702) - -
Est. Ending Fund Balance Reserves $ 27,733,470 $ 27,847,726 $ 27,882,088 Uses of Fund Balance Reserves:
Transfer out - CIP $ 456,757 $ - $ -
Transfer to SB2 Fund 110,000 - -
Additional CalPERS Contribution 166,800 - -
Additional OPEB Contribution 417,000 - -
GF Carryovers from FY 2023/24 488,145 - -
$ 1,638,702 $ - $ -
CITY OF YORBA LINDA
GENERAL FUND BUDGET
FY 2025/26 & FY 2026/27 - PROPOSED BUDGET