The Town is obligated to pay the debt from existing General Fund revenue sources and will budget an annual transfer from the General Fund each year to pay principal and interest payments as they come due. Principal and interest payments for the portion of the sewer line replacement will be funded with a transfer from the Wastewater Capital Fund (64).
Fiscal Year 2022/2023 Accomplishments
Debt service payments in the amount of $351,805 were made per schedule.
Fiscal Year 2023/2024 Goals and Objectives
Make timely annual debt service payments for a total of $352,427 per schedule.
Budget Highlights
In October 2022, the Town Council approved $300,000 of Fiscal Year 2021/2022 Unassigned Fund Balance from the General Fund to be contributed to this debt service fund to essentially prepay principal, interest, and fiscal agent fees for Fiscal Year 2023/2024.
This significantly reduces the contribution from the General Fund from $322,000 to $20,000.
Transfer in from Wastewater Capital Fund (64) of $30,043 to cover its debt portion related to the sewer lateral replacement component of the project.
Town of Yountville Fiscal Year 2023/2024 Annual Budget
2020 Direct Placement Financing Debt Service
Fund 55 - Town Hall & Madison/Yount Projects
Debt Service Fund 55 Department 7000
267
Did You Know?
The 2020 Lease Revenue Bonds will have an outstanding principal balance of $1,351,000 on June 30, 2023. The final maturity date is June 2027.
Revenue & Transfers
Data
$ 748 $ 621 $ 200 $ 15,000 $ 3,500
289,397 357,335 273,000 1,146,000 20,000
49,783 0 0 0 0
29,838 29,755 29,991 59,982 30,043
$ 369,765 $ 387,712 $ 303,191 $ 1,220,982 $ 53,543
(3301) Interest Income
(3901) Interfund Transfer - From General Fund
(3953) Interfund Transfer - Debt Svc (2013)
(3964) Interfund Transfer - WW Utility Capital
Total
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Expenditures and Transfers
TOTAL EXPENDITURES
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Bank & Fiscal Agent Fees $0 $0 $250 $500 $0
Principal $312,000 $316,000 $324,000 $648,000 $330,000
Interest $38,017 $33,094 $27,805 $55,610 $22,427
TOTAL $350,017 $349,094 $352,055 $704,110 $352,427
Summary of Fund Balance Activity
268
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269
Department Overview
Impact Fees on new residential and commercial developments, conversions, and expansions, were established in June 2005 by Ordinance 362-05 and Municipal Code Section 3.40. Collected fees are accounted for in these funds then transferred to the Capital Projects Fund (50) to support applicable projects when they occur.
The Town is nearing build-out of the community. As such, impact fees will not be a significant revenue source going forward to assist in funding the construction and maintenance of the Town’s infrastructure.
The Impact Fee Funds are as follows:
Civic Facilities Impact Fee Fund (41)
Drainage & Flood Control Impact Fee Fund (42)
Parks & Recreation Impact Fee Fund (43)
Public Safety Impact Fee Fund (44)
Traffic Facilities Impact Fee Fund (45)
Utility Undergrounding Impact Fee Fund (46)
Fiscal Year 2022/2023 Accomplishments
Collected and allocated Impact Fees from applicable projects during the building permit issuance process.
Fiscal Year 2023/2024 Goals and Objectives
Collect and allocate Impact Fees from applicable projects during the building permit issuance process.
Budget Highlights
The current practice is to not budget impact fees as development is limited in number, potential projects are often unknown, and timing is hard to predict. As the Town is principally built-out Impact Fees remain a declining source of capital project funding.
Did You Know?
Impact Fees collected on development projects contribute to these impact fee funds, but may also pay for Water Connections, Sewer Connections, and Affordable Housing.
These revenues are partly allocated as a contribution to pay for the cost of existing/previously constructed facilities and infrastructure rather than new projects.
Town of Yountville Fiscal Year 2023/2024 Annual Budget
Impact Fee Funds
Funds 41 - 46
270
Civic Facilities Impact Fee Fund 41
The Civic Facilities Impact Fee Fund (Fund 41) was established to account for impact fees collected for existing and planned civic facilities projects and infrastructure. Proceeds of each fee collected are to be allocated to the fund that finances approved civic facilities projects.
Data
$ 0 $ 0 $ 0 $ 0 $ 0
0 8,836 0 0 0
0 -8,836 0 0 0
0 0 0 0 0
$ 0 $ 0 $ 0 $ 0 $ 0
Revenues
(3701) Impact Fees
(3799) Allocate Impact Fees
Expenses
Revenues Less Expenses
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Drainage & Flood Control Impact Fee Fund 42
The Drainage & Flood Control Impact Fee Fund (Fund 42) was established to account for impact fees collected for planned drainage and flood control projects and infrastructure. Proceeds of each fee collected are to be allocated to the fund that finances approved drainage and flood control projects. $ 0 $ 0 $ 0 $ 0 $ 0
0 1,460 0 0 0
0 -1,460 0 0 0
0 0 0 0 0
$ 0 $ 0 $ 0 $ 0 $ 0
Revenues
(3701) Impact Fees
(3799) Allocate Impact Fees
Expenses
Revenues Less Expenses
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Parks & Recreation Impact Fee Fund 43
The Parks & Recreation Impact Fee Fund (Fund 43) was established to account for impact fees collected for existing and planned park and recreation facilities, projects and infrastructure. Proceeds of each fee collected is to be allocated to the fund that finances approved parks and recreation projects. $ 0 $ 1 $ 0 $ 0 $ 0
0 3,380 0 0 0
0 -3,379 0 0 0
0 0 0 0 0
$ 0 $ 1 $ 0 $ 0 $ 0
Revenues
(3701) Impact Fees
(3799) Allocate Impact Fees
Expenses
Revenues Less Expenses
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed 271
Public Safety Impact Fee Fund 44
The Public Safety Impact Fee Fund (Fund 44) was established to account for impact fees collected for existing and planned public safety facilities, projects and infrastructure. Proceeds of each fee collected is to be allocated to the fund that finances approved public safety projects.
$ 0 $ 0 $ 0 $ 0 $ 0
0 1,393 0 0 0
0 -1,393 0 0 0
0 0 0 0 0
$ 0 $ 0 $ 0 $ 0 $ 0
Revenues
(3701) Impact Fees
(3799) Allocate Impact Fees
Expenses
Revenues Less Expenses
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Traffic Facilities Impact Fee Fund 45
The Traffic Facilities Impact Fee Fund (Fund 45) was established to account for impact fees collected for existing and planned traffic facilities, projects and infrastructure. Proceeds of each fee collected is to be allocated to the fund that finances approved traffic facilities projects.
$ 0 $ 0 $ 0 $ 0 $ 0
0 13,845 0 0 0
0 -13,845 0 0 0
0 0 0 0 0
$ 0 $ 0 $ 0 $ 0 $ 0
Revenues
(3701) Impact Fees
(3799) Allocate Impact Fees
Expenses
Revenues Less Expenses
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Utility Undergrounding Impact Fee Fund 46
The Utility Undergrounding Impact Fee (Fund 46) was established to pay for the undergrounding of existing overhead utilities along primary streets. Proceeds of each fee collected are to be allocated to the fund that finances approved utility undergrounding projects.
The budget for Fiscal Year 2023/2024 does not include any applicable utility undergrounding projects so this fund will continue to grow fund balance to use towards future applicable projects. $ 531 $ 4,170 $ 200 $ 200 $ 1,000
531 339 200 200 1,000
0 3,830 0 0 0
0 0 0 0 112,000
$ 531 $ 4,170 $ 200 $ 200 $ -111,000
Revenues
(3301) Interest Income
(3701) Impact Fees
Expenses
Revenues Less Expenses
Collapse All 2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed 272
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273
Department Overview
The Capital Projects Fund is used to account for large-scale capital expenditures costing over $10,000 identified in the Town’s rolling Five Year Capital Improvement Program (CIP). This fund is supported through annual contributions from the General Fund, grants, and contributions from other agencies.
Fiscal Year 2022/2023 Accomplishments
Completed the Emergency Generator Automatic Switch Gear at Community Hall/Community Center project funded by CalOES.
Completed two EV Charging Stations projects at Yountville Community Park and Veterans Memorial Park.
Funded the engineering and design for the Three Wiers and Forrester Park ADA Improvement projects.
Completed the design and construction for the ADA parking facility at the Veterans Memorial Park.
Completed multiple sidewalk repair projects at Van de Leur Park, Veterans Memorial Park, Forrester Park, and Vineyard Park.
Allocated $50,000 for design of permanent Shade Structure at Community Center/Community Hall (CF-0022).
Town Council removed funding to Replace Epic Lawn at Community Center/Community Hall with Artificial Turf project (CF-0030).
Built fund balance to support future match requirements for grant-funded projects.
Fiscal Year 2023/2024 Goals and Objectives
Complete the design and construction of 15 Capital Improvement Projects as listed in the Capital Projects Detail below.
Evaluate future Capital Improvement Projects intended to meet Town Council's goals and objectives.
Capital Projects Impact on Operating Fund
CF-0022 The Shade Structure at Community Center/Community Hall project may have ongoing impacts for the General Fund, such as staff time spent raising and lowering the shade structure depending on the season and/or weather as well as routine maintenance. These expenditures would be reflected in the General Fund Government Buildings Department, 01-4325 in the form of applicable salaries and benefits, and necessary maintenance supplies.
PK-0032 Improvements to Vineyard Park may also have impacts on the General Fund in the form of additional park supplies and maintenance costs, and staff time to care for new park areas and/or facilities. This would be reflected in the General Fund Park Maintenance Department, 01-4320.
Budget Highlights
$550,000 in General Fund revenue will be transferred into Capital Projects Fund 50 to support proposed projects and for future grant cost-sharing needs.
A summary of the Capital Improvement Program is included in the last section of this budget document. Details of the Town’s Five-Year Capital Improvement Program (CIP) are also available on the Town’s website, www.townofyountville.com under Public Works Department.
Town of Yountville Fiscal Year 2023/2024 Annual Budget
Capital Projects Fund
Fund 50 Department 6000
274
Did You Know?
Capital Improvement refers to major, physical expenditures such as land, buildings, public infrastructure, and equipment.
The goals of a CIP are to guide capital investments by evaluating resources and capacity to deliver projects while optimizing resources to maintain and construct infrastructure with an emphasis on public health, safety and the quality of life that is Yountville.
Revenue & Transfers In
$ 2,684 $ 2,127 $ 1,500 $ 25,000 $ 10,000
-3,973 -10,739 0 0 0
144,700 382,891 160,000 116,600 535,000
0 0 0 95,800 0
0 28,913 0 0 112,000
3,190 0 0 0 0
180,445 4,700 0 0 0
100,000 500,000 750,000 1,100,000 550,000
1,786 1,997 1,500 1,973 1,500
$ 428,832 $ 909,889 $ 913,000 $ 1,339,373 $ 1,208,500
(3301) Interest Income
(3302) Investment Market Adjustment
(3409) Other State Revenues
(3428) Other Agency Grants
(3799) Allocate Impact Fees
(3800) Miscellaneous Revenue
(3801) Refunds & Reimbursements
(3900) Interfund Transfer
(3930) Interfund Transfer - Disability Access Fee SB 1186 Total
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Expenditures & Transfers Out
TOTAL EXPENDITURES
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Designated Contingency $0 $0 $10,000 $10,000 $10,000
Capital Improvements $49,045 $23,100 $58,000 $58,000 $160,000 Buildings & Structures $0 $0 $0 $50,000 $300,000
Infrastructure $438,684 $382,816 $366,100 $440,298 $1,696,600 Machinery & Equipment >$10k $76,669 $27,461 $34,000 $201,230 $0 Capital Maintenance $24,046 $0 $0 $0 $0
TOTAL $588,444 $433,376 $468,100 $759,528 $2,166,600
Capital Projects by Category
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Civic Facilities Projects $17 $0 $0 $198,330 $225,000
Community Projects $75,111 $105,726 $328,600 $379,500 $544,100 Drainage and Flood Control Projects $36,046 $0 $44,500 $19,500 $20,500 Parks and Recreation Projects $471,618 $177,778 $50,000 $110,000 $830,000 Streets and Transportation Projects $5,650 $149,872 $35,000 $42,198 $537,000 Transfers and Other Expenditures $0 $0 $10,000 $10,000 $10,000 TOTAL $588,442 $433,376 $468,100 $759,528 $2,166,600
275
Capital Projects Detail
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Civic Facilities Projects
(CF-0022) Shade Structure for CC / CH $0 $0 $0 $50,000 $150,000 (CF-0028) Generator Switch at Community Hall $17 $0 $0 $148,330 $0 (CF-0043) Town Hall Landscaping & Access $0 $0 $0 $0 $75,000 CIVIC FACILITIES PROJECTS TOTAL $17 $0 $0 $198,330 $225,000 Community Projects
(CP-0007) GIS Mapping Improvements $49,045 $23,100 $58,000 $58,000 $160,000 (CP-0014) Finnell Path Maintenance and Repair $12,986 $0 $0 $0 $0 (CP-0018) Forrester Park/Three Weirs Park ADA
Improvements $0 $23,525 $120,600 $50,000 $115,000
(CP-0021) EV Charging Stations $0 $27,461 $34,000 $0 $0 (CP-0028) Installation of EV Charging stations
and Fleet $0 $0 $0 $52,900 $147,100
(CP-0029) LATA Broadband Development
Feasibility Study $0 $0 $0 $102,600 $0
(CP-2021) ADA Accessibility Improvements $13,080 $0 $0 $0 $0 (CP-2022) ADA Accessibility Improvements $0 $31,640 $0 $0 $0 (CP-2023) ADA Accessibility Improvements $0 $0 $116,000 $116,000 $0 (CP-2024) ADA Accessibility Improvements $0 $0 $0 $0 $122,000 COMMUNITY PROJECTS TOTAL $75,111 $105,726 $328,600 $379,500 $544,100 Drainage and Flood Control Projects
(DF-0018) Hydroflush Weirs from Finnell to
Beard Ditch $24,046 $0 $25,000 $0 $0
(DF-2021) Town Wide Drainage and Erosion
Program $12,000 $0 $0 $0 $0
(DF-2023) Drainage and Stormwater Control $0 $0 $19,500 $19,500 $0 (DF-2024) Town Wide Drainage and Erosion
Program $0 $0 $0 $0 $20,500
DRAINAGE AND FLOOD CONTROL PROJECTS
TOTAL $36,046 $0 $44,500 $19,500 $20,500
Parks and Recreation Projects
(PK-0003) New Multi-Use Path from Oak Circle
to Mission $298,168 $37,897 $0 $0 $0
(PK-0017) Sports Court Renovation $36,531 $0 $0 $0 $0
(PK-0021) New Vineyard Park Path Construction $76,651 $0 $0 $0 $0 (PK-0024) Restroom Construction at Yountville
Community Park $60,268 $139,881 $0 $0 $0
(PK-0025) New Vineyard Park Path Construction $0 $0 $50,000 $0 $0 (PK-0030) Pump House Rebuild Van De Leur $0 $0 $0 $0 $100,000 (PK-0032) Vineyard Park Enhancement Project $0 $0 $0 $0 $450,000 (PK-0033) Shade Structure at North Park $0 $0 $0 $0 $150,000 (PK-0035) Replace Tot Lot Play Surface $0 $0 $0 $0 $10,000 (PK-0038) Big Belly Trash Cans $0 $0 $0 $110,000 $0
(PK-0037) Replace Play Surface at Yountville
Community Park $0 $0 $0 $0 $120,000
PARKS AND RECREATION PROJECTS TOTAL $471,618 $177,778 $50,000 $110,000 $830,000 Streets and Transportation Projects
(MT-3022) Annual Street Maintenance and
Paving Program $0 $128,999 $0 $0 $0
(ST-0004) Surveys and Monuments $5,650 $6,344 $17,500 $24,698 $18,500 (ST-0027) Washington Street Parking Lot
Beautification $0 $0 $0 $0 $300,000
(ST-0029) Utility Undergrounding $0 $0 $0 $0 $200,000
(ST-4022) Traffic Calming Program $0 $3,300 $0 $0 $0
(ST-4023) Traffic Calming Program $0 $0 $17,500 $17,500 $0 (ST-4024) Traffic Calming Program $0 $0 $0 $0 $18,500
(ST-5022) Street Light Replacement Program $0 $11,229 $0 $0 $0
STREETS AND TRANSPORTATION PROJECTS
TOTAL $5,650 $149,872 $35,000 $42,198 $537,000
Transfers and Other Expenditures
(DC-0001) Designated Contingency $0 $0 $10,000 $10,000 $10,000
TRANSFERS AND OTHER EXPENDITURES
TOTAL $0 $0 $10,000 $10,000 $10,000
TOTAL $588,442 $433,376 $468,100 $759,528 $2,166,600
276
Summary of Fund Balance Activity
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277
Department Overview
The Facilities Repair and Replacement Fund was established in Fiscal Year 2016/2017. The purpose of the fund is to allocate funding, develop a strategic facility plan and build a reserve fund to cover current and future facility repair and replacement needs.
A strategic facility plan is similar to a capital improvement program encompassing the Town’s owned and/or leased buildings to determine and prioritize each facility’s maintenance needs to ensure that Town Facilities are, and will be, properly maintained. A facilities replacement matrix is prepared to identify scope of work, cost estimates and schedules for a list of maintenance/replacement projects for all of the Town’s facilities. Capital facilities maintenance projects generally consist of system & component replacement and/or upgrades not just simply maintenance.
Examples of typical facilities maintenance projects for these funds could be replacement or upgrade of building roofing systems, solar/electrical systems, flooring components, HVAC system replacement or other similar projects. These projects will be programmed into the Five-Year CIP and approved by the Town Council as part of the annual budget process.
Fiscal Year 2022/2023 Accomplishments
The total fund balance including interest is estimated to be approximately $1,046,000 at the end of Fiscal Year 2022/2023.
Completed a high-level maintenance on the high-use Town Facilities Community Hall and Community Center with interior painting, refurbishing the gym floor, and addressing wall issues in commercial kitchen.
Replaced the fire hazard wood-shingled roofs of 6 bus shelters with standing-seam metal roof.
Fiscal Year 2023/2024 Goals and Objectives
Complete 7 capital facilities maintenance projects as listed in the Capital Projects Detail below.
Evaluate future Capital Improvement Projects intended to meet Town Council's goals and objectives.
Budget Highlight
The General Fund will contribute $350,000 to this fund to support current projects.
Town of Yountville Fiscal Year 2023/2024 Annual Budget
Facilities Repair & Replacement Fund
Capital Fund 81 Department 6000
278
Did You Know?
Town Facilities includes over 80,000 square feet of buildings including the Community Center, Community Hall, the Post Office and Sheriff’s Annex, Town Hall, the Corporation Yard and the Wastewater Reclamation Facility.
That means there is +/- 80,000 square feet of roof and +/-800,000 square feet of exterior paint to maintain or replace over the life of the building. For comparison, that is 40-times more than the average 2,000 square foot home.
Besides ensuring the safety of its inhabitants, building maintenance helps maintain the aesthetic values of the building along with reducing the need for future costly repairs that are deterred through routine maintenance.
Revenue & Transfers
$ 4,441 $ 3,006 $ 3,000 $ 19,000 $ 7,500
0 200,000 350,000 350,000 350,000
$ 4,441 $ 203,006 $ 353,000 $ 369,000 $ 357,500
(3301) Interest Income
(3900) Interfund Transfer
Total
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Expenditures
Facilities Repair & Replacement Fund 81 Expenditure Budget 2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Buildings & Structures $0 $0 $295,000 $372,100 $385,000 Capital Maintenance $76,468 $0 $0 $0 $0
TOTAL $76,468 $0 $295,000 $372,100 $385,000
Capital Projects Detail
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Civic Facilities Projects
(CF-0013) Resurface Community Center Gym
Flooring $0 $0 $50,000 $45,030 $0
(CF-0024) Enclose BBQ Area for Storage $0 $0 $0 $0 $45,000 (CF-0026) Replace Roofs on Bus Shelters $0 $0 $100,000 $87,665 $0 (CF-0027) Repair Roof on Corporation Yard
Garages $76,468 $0 $0 $0 $0
(CF-0029) Paint Town Hall Interior $0 $0 $25,000 $37,335 $0 (CF-0032) Exterior Painting of TH $0 $0 $0 $0 $55,000
(CF-0033) CC CH HVAC Analysis $0 $0 $0 $0 $100,000
(CF-0035) Replace Gutters at CC, CH and PO $0 $0 $0 $0 $50,000 (CF-0036) CC Geothermal Repairs $0 $0 $0 $77,100 $0
(CF-0038) Sheriff Office Interior Improvements $0 $0 $0 $0 $55,000 (CF-0039) Replace Underlayment for Tile Roof at
Town Hall $0 $0 $0 $0 $50,000
CIVIC FACILITIES PROJECTS TOTAL $76,468 $0 $175,000 $247,130 $355,000 Community Projects
(CP-0022) Community Center Tile & Drain
Replacement $0 $0 $50,000 $50,000 $0
(CP-0023) Community Center Restrooms
Refurbishment $0 $0 $15,000 $15,000 $0
(CP-0024) Community Center Restrooms
Counter Replacement $0 $0 $0 $0 $30,000
(CP-0025) Community Hall Painting $0 $0 $55,000 $59,970 $0 COMMUNITY PROJECTS TOTAL $0 $0 $120,000 $124,970 $30,000 TOTAL $76,468 $0 $295,000 $372,100 $385,000
279
Summary of Fund Balance Activity
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280
Department Overview
A sound fleet, tools & equipment replacement and repair plan will ensure that the Town’s necessary vehicles and equipment are properly maintained and replaced in an appropriate timeframe. This fund, established in Fiscal Year 2016/2017, receives a Town Council approved discretionary contribution from the General Fund when resources allow. A Fleet, Tools & Equipment Repair and Replacement Matrix will identify cost estimates and replacement schedules for the Town’s Fleet.
Replacement and significant repair will be programmed into the Five-Year CIP and approved by the Council as a part of the annual budgeting process.
Fiscal Year 2022/2023 Accomplishments
The total Fund Balance including interest is estimated to be approximately $1,232,000 at the end of Fiscal Year 2022/2023.
Fiscal Year 2023/2024 Goals and Objectives
Replace two older model trucks with new electric vehicles, per the Fleet Replacement Schedule.
Continue to provide the necessary vehicles and equipment to Town departments by ensuring appropriate vehicle availability, expedient repairs, aggressive preventative maintenance procedures, and cost productive practices.
Budget Highlights
$190,000 budgeted to replace vehicles per the Fleet Replacement Schedule.
The General Fund will contribute $200,000 to support future repair and replacement costs.
Did You Know?
The Town owns and maintains 29 vehicles and equipment.
Our current fleet vehicles and specialty equipment include two all electric GEM vehicles.
Revenue & Transfers In
$ 5,009 $ 3,134 $ 3,000 $ 18,000 $ 7,500
0 0 200,000 200,000 200,000
$ 5,009 $ 3,134 $ 203,000 $ 218,000 $ 207,500
(3301) Interest Income
(3900) Interfund Transfer
Total
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Town of Yountville Fiscal Year 2023/2024 Annual Budget
Fleet, Tools, and Equipment Repair &
Replacement Fund
Capital Fund 82 Department 6000
281
Expenditures
Fleet/Tools/Equip Repair & Replacement Fund 82 Expenditures 2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Machinery & Equipment >$10k $0 $0 $120,000 $0 $190,000
TOTAL $0 $0 $120,000 $0 $190,000
Capital Projects Detail
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Parks and Recreation Projects
(PK-0028) Replace 2003 Chevrolet 2500HD $0 $0 $60,000 $0 $60,000 (PK-0029) Replace 2013 Chevrolet Silverado
1500 $0 $0 $60,000 $0 $60,000
PARKS AND RECREATION PROJECTS TOTAL $0 $0 $120,000 $0 $120,000 Streets and Transportation Projects
(ST-0028) New Electric Muni Ops Truck $0 $0 $0 $0 $70,000
STREETS AND TRANSPORTATION PROJECTS
TOTAL $0 $0 $0 $0 $70,000
TOTAL $0 $0 $120,000 $0 $190,000
Summary of Fund Balance Activity
282
Fleet Replacement Schedule
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283
Town of Yountville 5-Year CIP
Town of Yountville Fiscal Year 2023/2024 Annual Budget
Capital Improvements Program
Capital Project 5-Year Plan
284
285
286
287
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288
The following is a list of terms that are used within the budget document and a brief description of their meaning.
Account: A record of additions, deletions, and balances of individual assets, liabilities, equity, revenues, and expenses.
Accounting System: The set of records and procedures that are used to record, classify, and report information of the financial status and operations of an entity.
Adopted Budget: The Town Council approved annual budget establishing the legal authority of the expenditure of funds as set forth in the adopting Council budget resolution.
Annual Comprehensive Financial Report: An annual government financial statement that provides a thorough and detailed presentation of the government’s financial condition.
Appropriation: Money set aside by the Town Council for a specific purpose. Provides designated spending authority to the Town Manager to approve or oversee approval of the appropriated expenditures.
Audit: An annual examination and evaluation of the Town’s accounting system performed by an independent Certified Public Accountant (CPA) to ensure conformity with generally accepted accounting principles. In conjunction with performing an audit, independent auditors normally issue a Management Letter stating the adequacy of the Town’s internal controls as well as recommending improvements to the Town’s financial management practices.
Balanced Budget: When the total of revenues and other financing sources is equal to or greater than the total of expenditures and other financing uses.
Basis of Accounting & Budgeting: A method used to determine when revenues, expenditures, transfers, and the related assets and liabilities are recognized in the accounts and reported in the financial statements. The three basis of accounting for governmental agencies are (1) Cash Basis – when cash is received or paid; (2) Accrual Basis – when the underlying transaction or event takes place; (3) Modified Accrual Basis – revenues are recognized in the accounting period in which they become available and expenditures are recognized in the accounting period in which the fund liability occurred. The Town of Yountville uses a modified accrual basis for our governmental funds and an accrual basis for our enterprise funds.
Budget & Fiscal Policies: General and specific guidelines adopted by the Town Council that govern budget preparation and fiscal administration.
Capital Improvement Program: A rolling multiple-year program for maintaining or replacing existing public facilities and assets and for building or acquiring new ones. The Town of Yountville follows a five-year schedule and the annual budget incorporates the current year of the five-year CIP.
Certificate of Participation: Form of lease-purchase financing used to construct or acquire capital facilities and equipment.
Charges for Service: Revenues collected as reimbursement for services provided to the public.
Consumer Price Index (CPI): A measure of inflation of the price of consumer goods and services.
Debt Service: The payments of principal and interest on bonds and other debt instruments according to a predetermined schedule.
Town of Yountville Fiscal Year 2023/2024 Annual Budget
Glossary of Budget Terms
289
Deficit: An excess of expenditures or expenses over revenues or resources during an accounting period.
Department: An organizational unit of the Town government responsible for carrying out specific functions. In the Town’s structure, certain “departments” are actually divisions of a multipurpose department.
Encumbrances: Commitments against an approved budget to pay funds in the future for a service or item. They cease to be encumbrances when the obligations are paid or terminated. The use of encumbrances prevents overspending and provides budgetary control to the organization.
Expenditure: The actual spending or accrual of funds set aside by an appropriation for goods and services obtained.
Fiscal Year: A 12-month period to which the annual budget applies and financial transactions are recorded. The Town of Yountville’s fiscal year begins July 1 and ends June 30.
Full–Time Equivalent (FTE): The amount of time a position has been budgeted reflecting the amount of time a regular, full-time employee normally works in a year. Full-time employees are paid for 2,080 hours in a year equating 1.0 FTE. A part-time employee who worked 1,040 hours would equate to 0.5 FTE. Elected positions are budgeted but not included in FTE totals.
Fund: An independent fiscal and accounting entity with a self-balancing set of accounts in which the Town records financial transactions relating to revenues, expenditures, assets, and liabilities.
Funds are segregated for the purpose of carrying on specific activities or attaining certain objectives. The fund types used by the Town of Yountville are governmental funds (General, Capital Projects, and Special Revenue), Enterprise Funds (Water Utility and Wastewater Utility) and a Custodial Fund. Note: See Fund Descriptions for a more detailed description of the Town’s funds.
Fund Balance: The excess of a fund’s assets over its liabilities.
GANN Appropriations Limit: Article X111-B of the California State Constitution provides limits regarding the total amount of appropriations in any fiscal year from tax proceeds.
General Fund: The primary operating fund of the Town. All revenues that are not allocated by law or contractual agreement to a specific fund are accounted for in the General Fund and may be utilized for any legitimate governmental purpose.
Generally Accepted Accounting Principles (GAAP): Conventions, rules, and procedures that serve as standards for accounting and the fair presentation of financial statements. The primary authoritative body on the application of GAAP to state and local government is the Governmental Accounting Standards Board.
Governmental Accounting Standards Board (GASB): Ultimate authoritative accounting and financial reporting standard-setting body for state and local governments.
Interfund Transfer: Money transferred from one fund to another to finance the operations of another fund or reimburse the fund for certain expenditures/expenses.
Measure A: An ordinance of the Napa County Flood Protection and Watershed Improvement Authority that imposes a 0.5% Napa County Flood Protection Transactions (Sales) and Use Tax.
Measure S: A voter-approved ordinance of the Town that increased Transient Occupancy Tax by 1%. This special tax is for funding programs related to workforce and affordable housing.
Municipal Code: The document that codifies the Town Council approved ordinances currently in effect. The Code defines Town policy with respect to all areas of municipal jurisdictions and administration.
Ordinance: A formal legislative enactment by the Town Council. It has the full force and effect of law within Town boundaries unless pre-empted by a higher form of law. An Ordinance has a higher legal standing than a Resolution and is typically codified in the Town’s Municipal Code.
Other Post-Employment Benefits (OPEB): Post-employment benefits other than pension benefits.
The Town’s OPEB includes post-employment healthcare benefits for employees that meet the 290
vesting requirements.
Public Employees' Retirement System (PERS): State of California’s (CalPERS) public pension system that provides contract retirement and health benefits to government agencies.
PERS Unfunded Actuarially Accrued Liability (UAAL): The Town’s unfunded liability for retirement costs. The unfunded liability is the difference between the accrued liability and the value of the assets in the plan.
Reserve: An account which the Town uses to either set aside funds that it does not need to spend in the current fiscal year or to earmark revenues for a specific future purpose.
Resolution: A special order of the Town Council which has a lower legal standing than an ordinance.
Revenues: Income received by the Town during the fiscal year. Some examples of revenue include taxes, fees, charges for services, and grants.
Special Revenue Funds: A fund used to account for the proceeds of specific revenue sources that are legally restricted to expenditures for specified purposes.
Tourism Improvement District (TID): A benefit assessment district created by the County of Napa which includes all incorporated jurisdictions including the Town of Yountville and unincorporated county. The Napa Valley Tourism Improvement District (NVTID) levies a self-assessment of 2% of gross revenues on short term (less than 30 days) room rental revenue on lodging businesses.
Transient Occupancy Tax (TOT): A local tax levied on the occupant of any hotel room in the amount of twelve percent (12%) of the rent charged by the operator. The transient satisfies this tax obligation by paying the tax to the operator.
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The basic accounting and reporting entity for the Town is a fund. A fund is an accounting entity with a self-balancing set of accounts recording cash and other financial resources, together with all related liabilities and residual equities, or fund balances, and changes therein. Funds are established for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions, or limitations.
Funds used in government are classified into three broad categories: governmental, proprietary, and fiduciary. Governmental funds include activities usually associated with a typical state or local government’s operation (public safety, general governmental activities, etc.). Proprietary funds are used in governments to account for activities that are operated primarily through user fees, similar to the private sector (utilities for examples). Fiduciary funds are used to report assets held in a trustee or custodial capacity for others and therefore cannot be used to support the government’s own programs. The various funds are grouped in fund types and categories as follows:
GOVERNMENTAL FUNDS
Includes activities usually associated with the governmental entities’ operation (police, fire, and general governmental functions). The Town’s governmental funds use modified accrual accounting for both financial reporting and budgeting purposes.
General Fund 01:
The General Fund is the chief operating fund of the Town. All general tax revenues and other receipts not allocated by law or some other contractual agreement to other funds are accounted for the General Fund. Expenditures of this fund include the general operating expenses traditionally associated with governments such as administration, finance, engineering, public works maintenance, and public safety.
The Town has opted to charge back allocated costs using the General Fund, rather than establishing separate internal service funds. This methodology is used to budget and allocate costs for goods and services provided Town-wide. The Town has four departments/funds where costs are budgeted and allocated:
1. Information Technology and Telecommunication Department 01-1011: This is a department used to budget and account for the costs for the Town’s computer system, workstations, laptops, software, printers, copiers, and telephone communications. Costs are allocated based on number of devices supported for each operating department.
2. Risk Management Department 01-1103: This department budgets and accounts for the cost of Town’s Risk Management program including liability, property, errors & omissions, employment practices, workers compensation, safety and loss prevention, and safety training utilized by all Town departments. Employee related costs are allocated on the same basis as salaries & benefits. Property insurance is allocated based on book value of capital assets for General, Water, and Wastewater operating funds.
3.OPEB – Other Post-Employment Benefits Reserve Fund 02: Costs are allocated based on a percentage of full-time salaries. Funds are accounted for in a General Fund sub-fund (02) and are used to pay current retiree health benefits and make payments to prefund the Town’s OPEB liability by making payments to an IRS approved OPEB Trust Fund, which is not included in the budget.
The OPEB trust fund is accounted for in the Town’s Comprehensive Annual financial Report as a Custodial Fund.
Town of Yountville Fiscal Year 2023/2024 Annual Budget
Fund Descriptions
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4.PERS Unfunded Actuarially Accrued Liability Reserve Fund 03: This fund was created to establish a method for planning for and setting aside funds to pay the Town’s unfunded liability for retirement costs. The unfunded liability is the difference between the accrued liability and the value of the assets in the plan.
Emergency Reserve Fund 04:
This fund was created to establish a minimum emergency reserve fund. Use of this fund would be appropriate if the Town declared a state, federal, or local emergency as defined by the Yountville Municipal Code section 2.52.020. Current minimum is 20% of General Fund expenditures. Prior to the creation of this fund, the reserve was shown as an allocation of total Fund Balance in the General Fund.
Revenue Stabilization Reserve Fund 05:
This fund was created to establish a minimum revenue stabilization reserve fund. Funds are set aside to ensure the Town could respond to an unexpected drop in tourism-based revenue. Current minimum is 25% of Transient Occupancy Tax revenue. Prior to the creation of this fund, the reserve was shown as an allocation of total Fund Balance in the General Fund.
Utility Enterprise Capital Projects Restricted Fund 06:
This fund was created to establish a General Fund supported reserve to be utilized for funding utility capital projects and repayment of utility capital project related debt.
SPECIAL REVENUE FUNDS
Special Revenue Funds are used to account for specific revenues that are legally restricted to expenditure for particular purposes and must be accounted for in a fund separate from the General Fund.
CASp Certification and Training Fund 30: This fund is used to account for Disability Access fees that are charged to Business License applicants as mandated by the California Division of the State Architect. The Town's portion of the revenue is contributed towards ADA projects.
Fire Emergency Services Fund 28: New development is subject to a Fire Emergency Services Impact Fee to offset additional costs of personnel, facilities, and equipment. This fund accounts for those revenues to ensure funds are available for future fire engine replacements.
Housing Grant Fund 24: This fund was established in 2015 to budget and account for CalHome and Federal HOME grant program revenue and expenditures applicable to the Home Rehabilitation Program, which funds home improvement projects for low income eligible residents to bring their homes up to current building code standards.
Housing Opportunity Program 70: This fund was established to support the development of affordable housing units by providing Town funding assistance for affordable housing construction.
Measure A Maintenance Fund 75: This fund was established in Fiscal Year 2018/2019 to account for Measure A revenue and the costs of Flood Wall Barrier maintenance and improvements to Beard Ditch and Hopper Creek.
Measure S Affordable and Workforce Housing Fund 71: This fund was established for revenue received from voter approved Measure S which increased Transient Occupancy Tax by 1%. This special tax is for funding programs related to workforce and affordable housing.
Measure T Transportation Improvement Fund 25: This fund was established for revenue received from the Measure T Ordinance (Napa Countywide Road Maintenance Act) that collects a half cent sales tax going toward projects that improve streets, sidewalks, and related street infrastructure improvements.
Measure T Equivalent Fund 27: This fund was established as a requirement of Measure T funding where 6.67% of other monies must be budgeted for Class 1 Bicycle improvements.
Mesa Court Drainage Benefit District Fund 95: This fund was established to correct drainage problems within the area of Mesa Court. The first phase was completed in fiscal year 1999 and was 293
financed by new development in the district.
PEG Fund 21: This fund accounts for collection of public, educational, and governmental (PEG) revenues and expenditures related to the PEG channel which are restricted for use for purchase of equipment related to education and government broadcasting.
Public Art Program Fee Fund 23: In 2016, Town Council approved a new program to assist in enhancing outdoor public art in the Town’s commercial district by a public art program fee. This restricted fund ensures that the Town can sustain the development of its outdoor public art assets.
Road Maintenance and Rehabilitation Act (SB1) Fund 26: This fund was established for revenue received for the Senate Bill 1 Road Maintenance and Rehabilitation Act. Funding from SB1 will help the Town maintain and rehabilitate streets, roads, and transportation infrastructure.
State Gas Tax Fund 20: This fund is used to account for maintenance and capital expenditures associated with street improvement projects. Funding is provided from State Gas Taxes and Traffic Congestion Relief monies that are restricted to street maintenance and related improvements within the Town.
Tallent Lane Benefit District Fund 96: This fund was established to provide safe and improved access to properties fronting Tallent Lane.
Upper Valley Disposal Service Franchise Fee Fund 29: This fund was established to account for franchise fees monies received from the County of Napa on behalf of Upper Valley Disposal Service related to garbage, organic recycling, green waste collection services.
Impact Fee Funds 41 - 46: This fund accounts for revenues and transfers for which the Town has assessed an impact fee including: Civic Facilities, Drainage and Flood Control, Parks and Recreation, Public Safety, Fire Emergency Services, Traffic Facilities, and Utility Underground.
Funds are transferred for approved projects in the Town’s capital projects fund.
DEBT SERVICE FUNDS
Debt Service Funds are used to account for the acquisition of resources and payment of principal and interest on general long-term debt of the Town and its related entities. 2013 Lease Revenue Bond Debt Service 53: This fund was established to account for lease revenue bonds issued by the Town’s Financing Authority to fund a seismic retrofit to Town Hall and the reconstruction of streets and sewers on Madison & Yount Streets. 2017 Lease Revenue Bond Debt Service Fund 54: This fund was established as part of refunding the 2008 Lease Revenue Bonds that were refinanced in 2017, to account for lease revenue bonds issued by the Town’s Financing Authority for the purpose of funding the construction of the Community Center Project.
2020 Lease Revenue Bond Debt Service Fund 55: This fund was established as part of refunding of the 2013 Lease Revenue Bonds that were occured in June 2020.
CAPITAL PROJECTS FUNDS
Capital Project Funds are used to account for the acquisition, construction, and improvement of capital facilities other than those financed by proprietary funds.
Capital Projects Fund 50: This fund was established to provide resources for capital projects not fully funded from other sources. This is the primary funding source for most discretionary Town capital projects. Funding sources include transfers from General Fund, grants, impact fees, and reimbursement for locally funded projects, such as those funded by the Town’s share of the county-wide Measure A flood protection tax.
Facilities Repair and Replacement Fund 81: This fund was established to set aside and build fund balance in a designated account to cover large capital costs related to facility repair and or replacement.
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Fleet, Tools, and Equipment Repair and Replacement Fund 82: This fund was established to set aside and build fund balance in a designated account to cover large capital costs related to fleet, tools, and equipment replacement.
PROPRIETARY FUNDS
Proprietary Funds are used to account for activities that are operated in a manner similar to a private business enterprise, where a fee is charged to external users to recover the cost of goods and services. The Town’s proprietary funds use accrual accounting for both financial reporting and budgeting purposes. The Town utilizes Proprietary Funds to budget and account for its costs associated with operation of its Water and Wastewater Utility Operations.
Water Utility Enterprise Funds 57, 58, 60 & 61: These funds were established to budget and account for the charges to customers for water services, costs to purchase water delivered from Rector Reservoir from the Veteran’s Home, purchase and maintenance of other acquired water resources, operation and maintenance of the municipal well, and operation and maintenance of the water distribution system in compliance with State and Federal requirements.
Wastewater Utility Enterprise Funds 62, 63, 64 & 65: These funds were established to budget and account for charges to customers for wastewater collections and treatment, the operation and maintenance of the Town’s wastewater collection system, and operation of the Wastewater Treatment Plant in compliance with State and Federal requirements.
CUSTODIAL FUNDS
Custodial funds are used to report assets held in a trustee or custodial capacity for others and therefore cannot be used to support the government’s own programs. Custodial Funds are a type of fiduciary fund used to account for resources held by the reporting government in a purely custodial capacity (assets equal liabilities). Custodial funds typically involve only the receipt, temporary investment, and remittance of custodial resources to individuals, private organizations, or other governmental agencies. The Town has one custodial fund.
Tourism Improvement District Assessment Fund 22: This fund accounts for the countywide 2% assessment on lodging room rentals; 1.5% is passed through to the County of Napa to fund the Napa Valley Tourism Corporation (NVTC); 0.5% is directed to local Yountville efforts administered by the Town under direction of a local Tourism Improvement governing body, NVTID Yountville.
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Looking forward...
The Town of Yountville has partnered with a consultant from MuniCast to develop a financial forecasting model to be used as a tool for gaining insight into the future of the Town's fiscal health. As this is just a forecasting model projecting revenues and expenditures, these amounts are subject to flex as we determine how best to maximize the accuracy and relevance of this tool.
Below is an example of the information that can be shown using prior fiscal year actuals, current budget assumptions, and forecasted revenues and expenditures. Techniques for projecting revenues and expenditures range from applying estimated CPI percentage increases, entering known increases in costs per contracts and agreements, analysis of historical and industry trends, and best practices.
General Fund Revenues and Expenditures
Five-Year Financial Forecast
(Revenues includes General Fund Transfers In, Expenditures includes General Fund Transfers Out, "A" = Actuals, "B" = Budgeted, "P" = Proposed, "F" = Forecasted) Assumptions for Major Revenues
Transient Occupancy Tax - TOT is the largest revenue source for the Town and is projected conservatively. A plateau for TOT revenue is expected in the future as there will be very few opportunities for large increases in this revenue source.
Sales Tax projection based on sales tax trend data provided by HdL Companies, the Town's sales tax audit consultant.
Property Tax projection reflects a growth factor of 2% which is the maximum inflation allowed per the State Board of Equalization Property Tax Division.
Town of Yountville Fiscal Year 2023/2024 Annual Budget
Five-Year Financial Forecast
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Assumptions for Major Expenditures
Salaries and Benefits projections for Fiscal Year 2023/2024 through 2026/2027 are based on the Yountville Employee's Association and Mid-Management & Professional Unit Memorandum of Understanding that was adopted by the Town Council in May 2022. Projections for Fiscal Years 2027/2028 and following are based on standard projected CPI annual increases.
Public Safety projection based on current agreements with Napa County Sherriff and CalFire and expected future increases.
Debt Service payment projections based on amortization schedules. One of the two outstanding debt obligations will be paid in full in Fiscal Year 2026/2027 which will result in about $350,000 of savings annually for the General Fund that can be used for other purposes.
Discretionary contributions to trusts, reserve funds, and capital project funds are minimal in the forecast as they are based on annual General Fund capacity.
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Town of Yountville
Staff Report
6550 Yount Street
Yountville, CA 94599
Agenda Item #: 11A
Yountville Town Council Staff Report
DATE: June 6, 2023
TO: Mayor and Town Council
FROM: Kyle Batista, Financial Analyst
PREPARED BY: Kyle Batista, Financial Analyst
SUBJECT:
OpenGov Online Budget Book Demonstration.
DISCUSSION/BACKGROUND
The Town is now in its third year of producing an Online Budget Book using OpenGov Inc. Budgeting and Planning software.
OpenGov software is a powerful tool that continues to help the Town:
• Streamline the budgeting process,
• Create an online budget book, which is becoming industry standard and highly encouraged by the Government Finance Officers Association (GFOA),
• Promote transparency giving Town residents easy online access to real-time financial data to help them better understand the story of how revenues are generated and how they are used to provide services and complete projects,
• Create visual, customized Dashboards for staff and Town Council that deliver real-time financial information by simply logging into the portal, and • Support the finance department when performing financial analysis and reports.
The purpose of this staff informational report and presentation is to demonstrate how Town Council, Town residents, and all other users can access and interact with the Town’s upcoming Fiscal Year 2023/2024 Online Budget Book.
Finance Staff believes that the use of OpenGov is in-line with the Town’s Strategic Plan as it will promote public engagement, transparency between the Town and its residents, and help ensure fiscal responsibility.
ENVIRONMENTAL REVIEW
Exempt per California Environmental Act (CEQA) Guideline, Section 15061(b)(3)
FISCAL IMPACT
Is there a Fiscal Impact? No
Is it Currently Budgeted? N/A
Where is it Budgeted? N/A
Is it Mandatory or Discretionary? Discretionary
Is there a Staff Resource Impact? Yes
STRATEGIC PLAN GOAL
Is item Identified in Strategic Plan? Yes
If yes, Identify Strategic Goal and Objective. Responsible Fiscal Policy: The Town maintains its fiscal health through policies designed to maximize economic opportunities, manage expenses, and ensure prudent reserves. Visionary Leadership: The Town's leadership maintains an open-minded, forward-thinking decisionmaking process. We value engagement and participation from all members of the community as we work together to create policies and plan for the future.
Briefly Explain Relationship to Strategic Plan Goal and Objective. Responsible Fiscal Policy: The Town maintains its fiscal health through policies designed to maximize economic opportunities, manage expenses, and ensure prudent reserves. Visionary Leadership: The Town's leadership maintains an open-minded, forwardthinking decision-making process. We value engagement and participation from all members of the community as we work together to create policies and plan for the future.
RECOMMENDATION
Receive and File.