Agenda packet — Yountville City Council, June 6, 2023 (part 1 of 2)

Town of Yountville
6550 Yount Street
Yountville, CA 94599
Meeting Packet
Tuesday, June 6, 2023
3:00 PM
Town Hall Council Chambers
Town Council
Mayor Margie Mohler
Vice Mayor Eric Knight
Council Member Hillery Bolt Trippe
Council Member Robin McKeeCant
Council Member Pam Reeves
The Town of Yountville is committed to complying with the Americans with Disabilities Act (ADA) and other similar federal and state laws in all respects. If, as an attendee or participant in this meeting, or in meetings on a regular basis, you will need special assistance beyond what is provided, the Town will provide reasonable accommodations for you. Individuals who need auxiliary aids or services for effective communication or participation in programs and services of the Town of Yountville are invited to make their needs and preferences known by contacting the Town Clerk at (707) 9448851 at least 72 hours prior to the meeting. This notice is available in accessible alternate formats from the ADA Coordinator.

MEETING SCHEDULE AND HOW TO VIEW AGENDA
Meeting Schedule and Location: The Town Council meets on the first and third Tuesday of the month at 3:00 Town Clerk at (707) 9448851 at least 72 hours prior to the meeting. This notice is available in accessible alternate formats from the ADA Coordinator.

MEETING SCHEDULE AND HOW TO VIEW AGENDA
Meeting Schedule and Location: The Town Council meets on the first and third Tuesday of the month at 3:00 p.m. and only meets the first Tuesday during the months of August and December at 3:00 p.m. in Town Council Chambers, located at 6550 Yount Street, Yountville, California, 94599.

How to View the Agenda: The Agenda and associated staff reports may be viewed online by visiting the Town’s website at www.townofyountville.com/meetings and clicking on HTML Agenda.

How to Watch the Meeting: The Town Council and other Town Bodies’ meetings can be watched live two different ways:

Via the Town’s Streaming Media Player at www.townofyountville.com/livevideo.

Via the Town’s YouTube Channel at www.townofyountville.com/youtube.

On local cable TV Channel 28.

PROVIDING PUBLIC COMMENT
Members of the public are welcome to attend the Town Council meetings to provide public comment in person or online via via the Town’s public comment email address [email protected]. Please, include in the subject line “COMMENT TO COUNCIL”.

Any written testimony submitted will be provided to the Council Members electronically, may be read into the record and will become part of the meeting archive.

HOW TO APPEAL
A person who is dissatisfied with a decision of the Town Council may have the right to a review of the decision by a Court. California Code of Civil Procedure Section 1094.5 and 1094.6 generally limits the time within which a decision of the Town Council may be judicially challenged. If a person challenges a decision in Court, he or she may be limited to raising only those issues raised at the Public Meeting described in this notice, or in written correspondence delivered to the Town Council at, or before, the Public Meeting.

1. CALL TO ORDER; CONVENE REGULAR MEETING 3:00 P.M.

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

4. ADOPTION OF AGENDA

5. PROCLAMATIONS AND RECOGNITIONS
A. Mustards Grill 40 , Cindy Pawlcyn Celebration
B. LGBTQ Pride Month

6. PUBLIC COMMENT ON MATTERS NOT LISTED ON THE AGENDA
Members of the public are entitled to speak for 3minutes per speaker on matters of municipal concern not on the agenda, during consideration of that portion of the meeting agenda entitled “Public Comment” when that item is called by the Mayor.

However, the Mayor has the discretion to limit speaking time when it is reasonable under the circumstances, including when there are many items on the agenda or a high volume of members of the public who intend to speak. The Mayor also has the discretion to extend the time to speak. The Mayor shall limit or extend speaking time in a consistent manner that is not based on the content or viewpoint of the speech.

Members of the public may also submit Public Comment on matters not on the agenda via email at [email protected] or utilizing the Speech Bubble feature included with the electronic agenda.

The Council may; however, briefly respond to statements made or questions posed by the public, ask for clarification from staffreferthemattertostaffrequeststafftoreportbackonthematterorrequeststafftoplacethematteronafuture th
Town Clerk at (707) 9448851 at least 72 hours prior to the meeting. This notice is available in accessible alternate formats from the ADA Coordinator.

How to View the Agenda: The Agenda and associated staff reports may be viewed online by visiting the Town’s website at www.townofyountville.com/meetings and clicking on HTML Agenda.

How to Watch the Meeting: The Town Council and other Town Bodies’ meetings can be watched live two different ways:

Via the Town’s Streaming Media Player at www.townofyountville.com/livevideo.

Via the Town’s YouTube Channel at www.townofyountville.com/youtube.

On local cable TV Channel 28.

Any written testimony submitted will be provided to the Council Members electronically, may be read into the record and will become part of the meeting archive.

1. CALL TO ORDER; CONVENE REGULAR MEETING 3:00 P.M.

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

4. ADOPTION OF AGENDA

5. PROCLAMATIONS AND RECOGNITIONS
A. Mustards Grill 40 , Cindy Pawlcyn Celebration
B. LGBTQ Pride Month

Members of the public may also submit Public Comment on matters not on the agenda via email at [email protected] or utilizing the Speech Bubble feature included with the electronic agenda.

The Council may; however, briefly respond to statements made or questions posed by the public, ask for clarification from staffreferthemattertostaffrequeststafftoreportbackonthematterorrequeststafftoplacethematteronafuture th
ygyg
written correspondence delivered to the Town Council at, or before, the Public Meeting.

1. CALL TO ORDER; CONVENE REGULAR MEETING 3:00 P.M.

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

4. ADOPTION OF AGENDA

5. PROCLAMATIONS AND RECOGNITIONS
A. Mustards Grill 40 , Cindy Pawlcyn Celebration
B. LGBTQ Pride Month

Members of the public may also submit Public Comment on matters not on the agenda via email at [email protected] or utilizing the Speech Bubble feature included with the electronic agenda.

The Council may; however, briefly respond to statements made or questions posed by the public, ask for clarification from staff, refer the matter to staff, request staff to report back on the matter, or request staff to place the matter on a future agenda.

7. CONSENT CALENDAR
A. Adopt Resolution Number 234207 Approving use of General Fund Assigned for Legal Contingency for Town Attorney services, and additional budget adjustments in specific Public Works, Parks and Recreation, and Wastewater Operating departments to accommodate unanticipated costs in Fiscal Year 2022/2023.

B. Adopt Resolution Number 234208 Approving the Plans and Specifications for the Measure T Street Rehabilitation Project MT3024 entitled Street Rehabilitation at Heritage Way and authorizing staff to solicit bids for the project.

C. Continue the Emergency Declaration for the Town of Yountville Recycled Water Transmission Main Repair pursuant to Yountville Municipal Code 3.32.390
D. Approve Minutes of the regular meetings held on April 4, 2023, May 2, 2023, and May 16, 2023.

8. PRESENTATIONS
A. Property Tax and Educational Revenue Augmentation Fund (ERAF) information from Tracy A.

Schulze, Napa County AuditorController.

9. PUBLIC HEARINGS NONE

10. ADMINISTRATIVE / REGULAR ITEMS
A. Consider Adoption of Resolution Number 234209 Appointing and Approving an Employment Agreement with the Town Manager.

B. Discussion and possible action regarding the appointment of a Town Council Member to the Alternate Position to the Napa County Climate Action Committee and to disband the NVUSD 2x2 “Standing Committee” and form the NVUSD 2x2 “Ad Hoc” Committee.

C. Discussion and Possible Direction Regarding Benefits for Councilmembers th
B. Discussion and possible action regarding the appointment of a Town Council Member to the Alternate Position to the Napa County Climate Action Committee and to disband the NVUSD 2x2 “Standing Committee” and form the NVUSD 2x2 “Ad Hoc” Committee.

C. Discussion and Possible Direction Regarding Benefits for Councilmembers D. Consider Adoption of Resolution Number 234210 Adopting the 2023/2024 Annual Budget, Appropriations (Gann) Limit for Fiscal Year 2023/2024, Salary Ranges and Existing Fiscal Policies (General Finance Policy, Town Investment Policy, Use of LongTerm Debt Policy, OPEB Trust Investment Policy, Fund Balance Policy, Utility Enterprise Rate Policy, Use of Drought Water Reserve Policy.

11. STAFF INFORMATIONAL REPORTS
A. OpenGov Online Budget Book Demonstration.

12. COUNCIL MEETING REPORTS, ANNOUNCEMENTS AND AGENDA ITEM REQUESTS A. Napa County Flood Control & Water Conservation District B. Napa Valley Transportation Authority (NVTA)
C. Upper Valley Waste Management Agency
D. LAFCO of Napa County
E. Watershed Information & Conservation Council
F. Climate Action Committee
G. Cal Cities Update
H. Council Ad Hoc and Standing Committee Reports
I. Council Announcements and Agenda Item Requests
J. Future Agenda Items: Awarding bid project MT 3024, NVTA Presentation, Developer Impact Fees, Washington Park Accessibility Discussion, Monthly Financial Report, Yountville Arts Commission and Yountville Community Foundation Appointments, Awarding bid Heritage Way Project, Quarterly Investment Report, Public Safety and CalFire Quarterly reports.

13. CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL; INITIATION OF LITIGATION (Gov. Code, § 54956.9, subd. (d)(4).)
Number of Potential Cases: 1

14. ADJOURNMENT
Adjourn to the Town Council Regular Tuesday, June 20, 2023 at 3:00 p.m. being held in Town Council Chambers located at 6550 Yount St.

I certify that a copy of this Town Council Agenda was posted at a location freelyaccessible to the public at Yountville Town Hall, 6550 Yount Street within the Town of Yountville, the Friday before the meeting. /s/Eddy Gomez, Town Clerk

PROCLAMATION
in Recognition of
Cindy Pawlcyn’s Mustard Grill 40th Anniversary
WHEREAS, today we honor Cindy Pawlcyn, the esteemed owner of Yountville’s Mustards Grill, as we approach the momentous occasion of its 40th anniversary on June 16, 2023; and WHEREAS, Cindy Pawlcyn's is a true pioneer in the development of wine country cuisine and has made an indelible mark on the culinary landscape of Napa Valley and the San Francisco Bay Area; and WHEREAS, Mustards Grill, founded in 1983, has become a legendary institution, embodying the essence of exceptional dining and warm hospitality in Yountville; and WHEREAS, Cindy Pawlcyn's contributions extend beyond the kitchen, as she is the author of five celebrated cookbooks, including the James Beard Foundation Award-winning "Mustards Grill Napa Valley Cookbook"; and
WHEREAS, Cindy Pawlcyn's exceptional leadership and commitment to the culinary industry have been recognized with three nominations for the Outstanding Restaurateur Award from the James Beard Foundation; and
WHEREAS, Cindy Pawlcyn's dedication to the community is evident through her active participation on the Emeritus board of the Boys and Girls Clubs of St. Helena and Calistoga, as well as her longstanding support for organizations such as Planned Parenthood, Chamber Music Napa Valley, Boys and Girls Club St. Helena and Calistoga, and World Central Kitchen; and WHEREAS, Cindy Pawlcyn's enduring spirit and resilience have been exemplified through her remarkable recovery from a life-threatening accident and her unwavering determination following the loss of her home and possessions in the fires of 2020; and
WHEREAS, Cindy Pawlcyn would like to extend her heartfelt appreciation to her GM Partner, Sean Knight, and Chef Michael Foster, whose invaluable contributions and unwavering dedication have played an integral role in the success of Mustards Grill; NOW, THEREFORE LET IT BE RESOLVED, that I, Margie Mohler, Mayor of the Town of Yountville, along with the Town Council, do hereby proclaim our deepest appreciation for Cindy Pawlcyn.

We applaud her remarkable achievements, enduring passion, and unwavering commitment to culinary excellence. We acknowledge her significant contributions to the community and the lasting impact she has made in the world of gastronomy.

Margie Mohler, Mayor
Dated: June 6, 2023

PROCLAMATION
in Recognition of

LGBTQ PRIDE MONTH
WHEREAS, this June marks the 54th anniversary of the Stonewall riots, which were a series of demonstrations by members of the gay community against a police raid that took place on June 28, 1969, at the Stonewall Inn in the Greenwich Village neighborhood of Lower Manhattan, New York City that served as a catalyst for the gay rights movement.

WHEREAS, the rainbow flag, also known as the LGBTQ pride flag or gay pride flag, has been present since the 1970s as a symbol of Lesbian, Gay, Bisexual, Transgender, and Queer inclusiveness and social movements; and
WHEREAS, many residents, veterans, students, employees, business owners, and visitors to the Town of Yountville are part of the lesbian, gay, bisexual, transgender, and questioning community who contribute to the widespread academic, economic, artistic, and social fabric of the entire Napa Valley; and WHEREAS, June is commemorated around the globe as “International Gay Pride Month” to honor and celebrate the history, achievements, and contributions of LGBTQ people, and it gives us the opportunity to come together in various celebrations of freedom and pride and to raise the Philadelphia Pride Flag in front of Town Hall; and
WHEREAS, the Town of Yountville is committed to supporting and encouraging diversity and belonging in the workplace and throughout the community, as stated in the Town’s 2009 Equal Rights Resolution; and
WHEREAS, June has become a symbolic month in which lesbian, gay, bisexual, transgender, queer (or questioning), and intersex people, their families, friends, and allies come together in various celebrations of freedom and pride.

NOW, THEREFORE LET IT BE RESOLVED, that I, Margie Mohler, Mayor of the Town of Yountville, along with the Town Council, do hereby proclaim June 2023 as “Lesbian, Gay, Bisexual, Transgender, and Queer Pride Month” and invite everyone to reflect on ways we all can advance the rights and protections of LGBTQ people and live and work together with a commitment to mutual respect and understanding.

Margie Mohler, Mayor
Dated: June 6, 2023
Town of Yountville
Staff Report
6550 Yount Street
Yountville, CA 94599
Agenda Item #: 7A
Yountville Town Council Staff Report
DATE: June 6, 2023
TO: Mayor and Town Council
FROM: Celia King, Finance Director
PREPARED BY: Kyle Batista, Financial Analyst
SUBJECT:

Adopt Resolution Number 23-4207 Approving use of General Fund Assigned for Legal Contingency for Town Attorney services, and additional budget adjustments in specific Public Works, Parks and Recreation, and Wastewater Operating departments to accommodate unanticipated costs in Fiscal Year 2022/2023.

DISCUSSION/BACKGROUND
The Finance Team works closely with departments throughout the fiscal year to monitor and manage expenditures. This is an effort to ensure that expenditures remain within the appropriation that has been approved by the Town Council.

As we near the end of Fiscal Year 2022/2023, staff has identified a few departments that have incurred expenditures that will end up being more than anticipated, due to conditions that are beyond our control. Staff is recommending that the Town Council consider increasing the budget for the affected departments to cover these necessary costs.

Staff recommends the following budget adjustments in the General Fund for the reasons stated:
• Higher than anticipated utility costs.
o 01-4325-4510 Government Buildings Utilities Gas & Electric – $2,500 increase. o 01-4325-4515 Government Buildings Utilities Water & Sewer – $2,500 increase. o 01-5408-4510 Community Center Utilities Gas & Electric – $6,500 increase. o 01-5408-4515 Community Center Utilities Water & Sewer – $5,000 increase. • Emergency generator repair that occurred at the Community Center. o 01-4325-4320 Government Buildings Equipment Maintenance - $4,000 increase. • Additional special event cleanings at the Community Center due to increased events throughout the fiscal year.
o 01-5408-4210 Community Center Contract Services - $3,500 increase.

The total amount of these recommended budget adjustments in the General Fund is $24,000. As this was not part of the approved Fiscal Year 2022/2023 Budget, staff is requesting the use of the Annual Budget Contingency.

Fiscal Year 2022/2023 General Fund Annual Budget Contingency started with a balance of $521,120. To date, the only use of Budget Contingency has been Resolution Number 23-4172 for $35,000 to cover the Town Manager Recruitment Services with Bob Murray & Associates. The Annual Budget Contingency currently has an available balance of $486,120.

Approving the requested budget adjustments of $24,000 would leave a balance of $462,120 which will remain in the General Fund Assigned for Annual Budget contingency at the end of Fiscal Year 2022/2023.

Additionally, staff is recommending a $55,000 adjustment to increase the Town Attorney Contract Services budget 01-1105-4210 as we have experienced an increase in attorney service hours. This is due to involvement in the Town Manager recruitment process, providing additional support to new Town Councilmembers, and attending the Town Council orientations and planning sessions.

Staff is requesting the use of General Fund Assigned for Legal Contingency to cover these costs. General Fund Assigned for Legal Contingency started Fiscal Year 2022/2023 with a $200,000 balance and has not yet been used. Approving this budget adjustment request would leave a balance of $145,000 which will remain in General Fund Assigned for Legal Contingency at the end of Fiscal Year 2022/2023.

Lastly, staff is recommending the following two budget adjustments in the Wastewater Utility Operating Fund 62 for the reasons stated:
• Additional hours provided by the Napa Sanitation District’s Chief Plant Operator due to a heavier rain season and support with the emergency recycled water transmission main repair project.
o 62-4515-4210 Wastewater Treatment Operations Contract Services - $10,000. • Higher than anticipated utility costs.
o 62-4515-4510 Wastewater Treatment Operations Utilities Gas & Electric - $10,000 These requested budget adjustments in the amount of $20,000 would affect the Wastewater Utility Operating Fund 62 which is estimated to have an Unreserved Fund Balance of $245,626 at the end of Fiscal Year 2022/2023.

In conclusion, staff recommends that the Town Council approves the use of $24,000 of Fiscal Year 2022/2023 General Fund Annual Budget Contingency to accommodate unanticipated cost increases, $55,000 of Fiscal Year 2022/2023 General Fund Assigned for Legal Contingency to accommodate additional attorney service hours, and a $20,000 budget adjustment to the Wastewater Utility Operating Fund 62 expenditure budget due to unexpected increases in utility costs and contracted services with the Napa Sanitation District.

ENVIRONMENTAL REVIEW
Exempt per California Environmental Act (CEQA) Guideline, Section 15061(b)(3)

FISCAL IMPACT
Is there a Fiscal Impact? Yes
Is it Currently Budgeted? No
Where is it Budgeted? N/A
Is it Mandatory or Discretionary? Discretionary
Is there a Staff Resource Impact? Nominal

STRATEGIC PLAN GOAL
Is item Identified in Strategic Plan? Yes
If yes, Identify Strategic Goal and Objective. Responsible Fiscal Policy: The Town maintains its fiscal health through policies designed to maximize economic opportunities, manage expenses, and ensure prudent reserves.

Briefly Explain Relationship to Strategic Plan Goal and Objective. Informing Town Council of unexpected expenditures allows them to approve budget adjustments needed to manage expenses that are beyond the Town’s control.

RECOMMENDATION
Adopt Resolution Number 23-4207 Approving use of General Fund Assigned for Legal Contingency for Town Attorney services, and additional budget adjustments in specific Public Works, Parks and Recreation, and Wastewater Operating departments to accommodate unanticipated costs in Fiscal Year 2022/2023.

Town of Yountville
Resolution Number 23-4207

APPROVING USE OF GENERAL FUND ASSIGNED FOR LEGAL CONTINGENCY FOR

TOWN ATTORNEY SERVICES, AND ADDITIONAL BUDGET ADJUSTMENTS IN SPECIFIC

PUBLIC WORKS, PARKS AND RECREATION, AND WASTEWATER OPERATING

DEPARTMENTS TO ACCOMMODATE UNANTICIPATED COSTS IN FISCAL YEAR 2022/2023.

Recitals
A. Whereas; staff has identified that a few departments have incurred unexpected cost increases in Fiscal Year 2022/2023 due to conditions beyond the Town’s control, B. Whereas; the Public Works Government Buildings Department (01-4325), Parks & Recreation Community Center Department (01-5408), and Wastewater Treatment Operations Department (62-4515) experienced higher than anticipated utility costs, C. Whereas; the Public Works Government Buildings Department experienced emergency generator repair that occurred at the Community Center, D. Whereas; the Parks & Recreation Community Center Department experienced additional special event cleanings due to increased events throughout the fiscal year, E. Whereas; the Town Attorney Department (01-1105) experienced an increase in attorney service hours due to involvement in the Town Manager Recruitment process, providing additional support to new Town Councilmembers, and attending the Town Council orientations and planning sessions, and
F. Whereas; the Wastewater Treatment Operations Department experienced additional hours provided by Napa Sanitation District’s Chief Plant Operator due to a heavier rain season and support with the emergency recycled water transmission main repair project, Now therefore, the Town Council of the Town of Yountville does resolve as follows:

1. Approve the use of $24,000 of Fiscal Year 2022/2023 Annual Budget Contingency to cover unanticipated General Fund expenses as follows:
a. 01-4325-4510 Utilities Gas & Electric - $2,500
b. 01-4325-4515 Utilities Water & Sewer - $2,500
c. 01-5408-4510 Utilities Gas & Electric - $6,500
d. 01-5408-4515 Utilities Water & Sewer - $5,000
e. 01-4325-4320 Equipment Maintenance - $4,000
f. 01-5408-4210 Contract Services - $3,500

2. Approve the use of $55,000 of Fiscal Year 2022/2023 General Fund Assigned for Legal Contingency to increase 01-1105-4210 by $55,000 to cover the increase in attorney service hours.

3. Approve budget adjustments for a total of $20,000 in Wastewater Utility Operating Fund 62 as follows:
a. 62-4515-4210 Contract Services - $10,000
b. 62-4515-4510 Utilities Gas & Electric - $10,000
Resolution Number 23-4207
The Resolution is hereby adopted and becomes effective and in full force immediately upon adoption.

PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Yountville, State of California, held on this 6th day of June 2023 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________
Margie Mohler, Mayor
ATTEST:
________________________
Eddy Gomez, Town Clerk
Town of Yountville
Staff Report
6550 Yount Street
Yountville, CA 94599
Agenda Item #: 7B
Yountville Town Council Staff Report
DATE: June 6, 2023
TO: Mayor and Town Council
FROM: John Ferons, Public Works Director
PREPARED BY: Rosalba Ramirez, Deputy Public Works Director SUBJECT:

Adopt Resolution Number 23-4208 Approving the Plans and Specifications for the Measure T Street Rehabilitation Project MT-3024 entitled Street Rehabilitation at Heritage Way and authorizing staff to solicit bids for the project.

DISCUSSION/BACKGROUND
In November 2012, the voters of Napa County approved a ½-cent sales tax known as Measure T, implemented July 1, 2018, to be used for maintenance, reconstruction, and/or rehabilitation of streets, sidewalks, and transportation infrastructure within the public right-of-way. At the December 7, 2021, Town Council meeting, Town Council adopted the 2022-2027 Measure T 5-Year plan.

The Town previously contracted with Pavement Engineering Inc. (PEI) to prepare design plans and technical specifications for the 2023-24 Measure T Heritage Way Project which were completed in June 2023.

PEI’s estimate of probable cost for the Measure T Street Rehabilitation Project MT-3024 at Heritage Way Project is $195,000. The currently available Measure T funding is $550,000. The approved Measure T 5-Year plan includes this current project, which is less than the annual Measure T budget. This will allow the Town to accumulate reserves in the Measure T fund for a tentative year 3 project, which is anticipated to cost over the annual measure T budget, for the rehabilitation of Washington Street from Yount Street north to the Town limits.

The project is budgeted in the upcoming Capital Improvement Plan with MT-3024, as part of the Annual Street Maintenance and Paving Program which includes the rehabilitation of the public streets at various locations in Town. The MT-3024 Street Rehabilitation at Heritage Way is the second project that will be bid on as part of the 23/24 fiscal year annual street maintenance and paving program. There is an additional project anticipated for this fiscal year to provide microsurfacing at various locations. These project sites were determined through annual pavement condition inspections and the current pavement condition rating of streets.

The project consists of rehabilitation in the form of grind and overlay on Heritage Way.

Town staff is anticipating the project construction to be scheduled for summer 2023 on a maximum 30-day work schedule, weather permitting.

ENVIRONMENTAL REVIEW
Categorically Exempt per California Environmental Quality Act (CEQA) Guideline; Class 2, Replacement or Reconstruction

FISCAL IMPACT
Is there a Fiscal Impact? Yes
Is it Currently Budgeted? Yes
Where is it Budgeted? Annual Street Maintenance and Paving Program MT-3024 Is it Mandatory or Discretionary? Discretionary
Is there a Staff Resource Impact? Nominal

STRATEGIC PLAN GOAL
Is item Identified in Strategic Plan? Yes
If yes, Identify Strategic Goal and Objective. Quality of Life: The Town enhances the livability of Yountville by providing well-maintained public facilities, parks, and trails, and quality programs and events. Responsible Fiscal Policy: The Town maintains its fiscal health through policies designed to maximize economic opportunities, manage expenses, and ensure prudent reserves.

Briefly Explain Relationship to Strategic Plan Goal and Objective. Constructing the project is fiscally responsible, maximizing economic opportunities and paving the street network in this neighborhood enhances the livability of Yountville with well-maintained public streets.

RECOMMENDATION
Adopt Resolution Number 23-4208 Approving the Plans and Specifications for the Measure T Street Rehabilitation Project MT-3024 entitled Street Rehabilitation at Heritage Way and authorizing staff to solicit bids for the project.

Town of Yountville
Resolution Number 23-4208
ADOPT RESOLUTION NUMBER 23-00 APPROVING THE PLANS AND
SPECIFICATIONS FOR THE MEASURE T STREET REHABILITATION PROJECT MT3024 ENTITLED STREET REHABILITATION AT HERITAGE WAY AND AUTHORIZING STAFF TO SOLICIT BIDS FOR THE PROJECT.

Recitals
A. In November 2012, the voters of Napa County approved a ½-cent sales tax known as Measure T, implemented July 1, 2018, to be used for maintenance, reconstruction, and/or rehabilitation of streets, sidewalks, and transportation infrastructure within the public rightof-way. At the December 7, 2021 Town Council meeting, Council approved the 5-Year Measure T plan for Fiscal Years 22/23 to 26/27 which includes the rehabilitation of Heritage Way. The project locations were selected to address streets with a lower pavement condition index rating.

B. This project consists of the rehabilitation of Heritage Way.

C. The design for this project was prepared by town staff and Pavement Engineering Inc. (PEI) with the construction plans and specifications completed in June 2023.

D. The engineer’s estimate of probable construction cost is $195,000. The MT-3024 available budget for this project is $550,000.

E. This project is categorically exempt under Section 15302(c) Categorically Exempt per California Environmental Quality Act (CEQA) Guideline; Class 2, Replacement or Reconstruction.

Now therefore, the Town Council of the Town of Yountville does resolve as follows:

1. Approve and adopt the design and plans for the MT-3024, Street Rehabilitation at Heritage Way.

2. Authorize the solicitation of bids for the construction of the MT-3024, Street Rehabilitation at Heritage Way.

3. The Resolution is hereby adopted and becomes effective and in full force immediately upon adoption.

PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Yountville, State of California, held on this 6th day of June 2023 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________
Margie Mohler, Mayor
ATTEST:
_____________________
Eddy Gomez, Town Clerk

TOWN OF

MEASURE T HERITAGE WAY STREET REHABILITATION YOUNTVILLE GENERAL MT-3024

1. NOTES: A NO FEE ENCROACHMENT PERMIT MUST BE

PUBLIC RIGHT- OBTAINED PRIOR TO ANY/ALL WORK IN

2. OF-WAY. THE TOWN OF YOUNTVILLE IS A MEMBER OF THE UNDERGROUND SERVICE ALERT (U.S.A) ONE CALL PROGRAM. ALL CONTRACTORS ON THIS PROJECT SHALL NOTIFY U.S.A 48 HOURS (2 WORKING DAYS) IN ADVANCE OF PERFORMING ANY EXCAVATION WORK OR DEMOLITION OF IMPROVEMENTS. THE TOLL FREE PHONE NUMBER IS 811.

ALL USA MARKINGS SHALL BE OF CHALK PAINT AND FULLY REMOVED WHEN NO LONGER NEEDED. PAINTING OVER USA MARKINGS IS NOT ACCEPTABLE.

TRAFFIC CONTROL DURING CONSTRUCTION SHALL BE THE CONTRACTOR'S RESPONSIBILITY. ALL TRAFFIC CONTROL AND DEVICES SHALL BE IN ACCORDANCE WITH THE LATEST EDITION OF THE "MANUAL OF UNIFORM TRAFFIC CONTROL DEVICES" ISSUED BY THE STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION.

LANE CLOSURES SHALL CONFORM TO STATE STANDARD PLANS.

3. PROJE CT
LOCAT
ION

4. 5.

TOWN STREETS ARE TO REMAIN OPEN TO THROUGH TRAFFIC AT ALL TIMES.

NO TEMPORARY OR LONG TERM PARKING OR STORAGE OF CONSTRUCTION

EQUIPMENT OR MATERIALS SHALL OCCUR WITHOUT PRIOR ISSUANCE OF AN ENCROACHMENT PERMIT.

HERITAGE

6. WAY

7. 8.

CONTRACTOR SHALL MAINTAIN AN ACCESSIBLE PATH FOR PEDESTRIANS AND

TRAFFIC TO BUILDINGS AND AROUND THE WORK AS NECESSARY THROUGHOUT THE LIFE OF THE CONTRACT AS SPECIFIED IN THE SPECIAL CONDITIONS.

THE CONTRACTOR SHALL PROVIDE FOR CONTINUOUS INGRESS AND EGRESS TO ALL

PRIVATE PROPERTY ADJACENT TO THE WORK THROUGHOUT THE PERIOD OF

CONSTRUCTION

DURING THE CONSTRUCTION PERIOD, THE PROJECT AREA(S) SHALL BE SWEPT DAILY AND KEPT FREE OF DIRT, DUST AND DEBRIS. AT THE CONCLUSION OF

CONSTRUCTION AND PRIOR TO THE ISSUANCE OF NOTICE OF COMPLETION, THE

AREA(S) SHALL BE INSPECTED BY THE TOWN'S REPRESENTATIVE AND REPAIRS COMPLETED AS DIRECTED TO THE SATISFACTION OF THE TOWN.

VICINITY MAP
NTS

9. THE CONTRACTOR SHALL REMOVE ALL BRANCHES WHICH HANG WITHIN 15 FEET

ABOVE FINISHED ROADWAY GRADE & ALL OTHER VEGETATION ALONG ROADWAY & IN LIMITS OF WORK AREA. VEGETATION SHALL BE TRIMMED A MINIMUM OF 12-INCHES

BEYOND THE EDGE OF PAVEMENT OR AS NECESSARY FOR COLD PLANING & PAVING OPERATIONS & OTHER OPERATIONS AS REQUIRED. PRIOR TO TRIMMING ANY VEGETATION WITHIN OR OUTSIDE THE TOWN'S RIGHT-OF-WAY, THE TOWN & RESIDENTS SHALL BE NOTIFIED ONE (1) WEEK PRIOR TO WORK TO ALLOW THE TOWN

OR AFFECTED RESIDENT THE OPPORTUNITY TO TRIM ANY VEGETATION THAT MAY BE IMPACTED BY THE CONTRACTOR'S WORK.

10. 11.

CONTRACTOR SHALL DISPOSE OF ALL PROJECT WASTE IN A LEGAL MANNER. WASTE MATERIALS SHALL NOT BE WASHED INTO THE STORM DRAIN SYSTEM. THIS INCLUDES BUT IS NOT LIMITED TO SOIL, PAINT, GROUT, CONCRETE DUST, SAW RESIDUE, GRINDINGS, OIL, ETC. THE CONTRACTOR SHALL BE RESPONSIBLE FOR REPAIRING ANY DAMAGE TO THE

SITE OR THE SURROUNDING AREA AS A RESULT OF THE CONTRACTOR'S WORK OR OPERATIONS. EXISTING FACILITIES THAT ARE DAMAGED OR DISPLACED BY THE CONTRACTOR SHALL BE REPLACED AT THE CONTRACTOR'S EXPENSE.

ALL SURVEY MONUMENTS TO BE PROTECTED DURING CONSTRUCTION. ALL SURVEY

MONUMENTS LOCATED WITHIN LIMIT OF PAVEMENT REHABILITATION WORK SHALL HAVE A TRAFFIC-RATED UTILITY BOX AND COVER INSTALLED.

SHEET

LOCATIO INDEX
N MAP
NTS
SHEET NO.

SHEET TITLELIMI TS
1 2

TITLE SHEET---

12. 13.

HERITAGE WAYFINNEL ROAD TO END OF HERITAGE COURT

THE CORING INFORMATION SHOWN ON THE PLANS IS SOLELY A REPRESENTATION OF

THE ROADWAY SECTION & IN NO WAY INDICATES WHAT THE EXISTING CONDITIONS MAY BE DURING CONSTRUCTION.

LEGE

14. THE CONTRACTOR IS RESPONSIBLE FOR FIELD VERIFYING THE LOCATIONS, ND ELEVATIONS, ETC. OF EXISTING FACILITIES AND SHALL IMMEDIATELY NOTIFY THE TOWN'S REPRESENTATIVE IN WRITING OF ANY FIELD CONFLICTS.

REMOVE & REPLACE 4" HMA

KEYCUT A

WATER VALVE COVER
FIRE 15. HYDRANT

16. THE CONTRACTOR SHALL ENSURE POSITIVE DRAINAGE TO THE EXISTING DRAINAGE FACILITIES FROM THE NEW AND EXISTING PAVEMENT SURFACES.

CONTRACTOR IS RESPONSIBLE FOR REPLACING ALL TRAFFIC STRIPING & PAVEMENT MARKINGS DAMAGED OR OBLITERATED AS PART OF THEIR WORK. NEW TRAFFIC STRIPING & PAVEMENT MARKINGS SHALL BE THERMOPLASTIC.

ALL UTILITIES ADJUSTED TO FINISH GRADE SHALL BE PERFORMED PER CITY OF NAPA STANDARD DRAWING NO. D-14, "STANDARD MANHOLE ADJUSTMENT". CONCRETE

COLLAR SHALL BE FLUSH WITH THE ADJACENT PAVEMENT SURFACE & SHALL HAVE A LIGHT BROOM FINISH; NO ASPHALT CONCRETE SHALL BE ALLOWED. CARE SHALL BE

TAKEN TO KEEP THE UTILITY FRAMES & COVERS, & PAVEMENT SURFACES CLEAN & FREE OF CONCRETE SPLATTER. ANY MATERIAL THAT ADHERES TO THE UTILITY

FRAMES & COVERS OR PAVEMENT SURFACES SHALL BE IMMEDIATELY REMOVED TO THE SATISFACTION OF THE ENGINEER.

KEYCU T B BLUE RETROREFLECTIVE PAVEMENT MARKER

HOT MIX ASPHALT

XX BORING LOCATION HMA TOWN OF YOUNTVILLE
DRAWN BY:

PROJECT NUMBER:

MANHOLE COVER (D=STORM, S=SEWER)

CATCH BASIN
NTS
R&R

NOT TO SCALE AB
230086
-01

17. REMOVE & REPLACE APPROVED FOR CONSTRUCTION
SCAL E: 1" = 30' SURVEY MONUMENT COVER

VERIFY SCALE

BAR REPRESENT S
1" ON ORIGINAL

PUBLIC WORKS DIRECTOR
DATE
DATE
: MAY 4,
SHEET 2023
NUMBER:
1 of 2

LIMIT OF WORK
6' FROM LIPOF GUTTER

KEYCU T A
(TYP.)
TYPICAL SECTION NO. 1
C2
R&R 4" HMA
(~10'x4 6')
C3
R&R 4" HMA
(~11'x9 0')
C1 HERITAG E WAY
KEYCU 1 T B KEYCU T A
(TYP .) TYPICAL SECTION NO. 1
R&R 4" HMA
(~29'x1 5')
C4

HERITAG E WAY
1 6'
EX. CURB
& GUTTE R
REMOVE EX.

PAVEM ENT
EX. PAVEMENT SURFACE 2" BELOW

GUTTER LIP
CONSTRUCTI ON NOTE: KEYCUT A

LONGITUDINAL KEYCUT
NOTE S: LOWER UTILITY COVER 1. WHEN AREAS OF R&R HMA ARE LOCATED PRIOR TO COLD PLANE. UNDER KEYCUTS, PAVEMENT SHALL BE REMOVED TO THE SPECIFIED DEPTH AS MEASURED FROM THE KEYCUT PLANED SURFACE, NOT THE EXISTING PAVEMENT SURFACE.

NOTE

1. RECOMPACT EXPOSED SUBGRADE S:

MATERIAL AT SURFACE. IF THE CONTRACTOR DISTURBS MORE THAN 1- 1/2" OF MATERIAL, GRADE SHALL BE RECOMPACTED TO 95% R.C. 2. CONTRACTOR SHALL NOTIFY TOWN 5 DAYS MIN. PRIOR TO DIGOUT OPERATION SO THAT REMOVAL LIMITS CAN BE FIELD MARKED.

NTS Can we make this
longitudinal conform
grind.
2" HMA SURFACE NEW COURSE PAVEMENT

SURFA CE
6' 6'
KEYCU T A KEYCU T A 2" HMA SURFACE COURSE EX, PAVEMENT, 15'

GUTTER BORING LOG
REMOV E 4"

PAVEM ENT
LIP OR SPANDREL 2" HMA BASE COURSE 6" DRAWN BY:

PROJECT NUMBER:

AB
230086
-01
REMOVE EX.

PAVEM ENT
NO.

C1
C2
C3
C4
HM
A
2''

AB R- VALUE
FABRIC
(Y/N) EX. PAVEMEN

TACK COAT ALL T VERTICAL

EDGES PRIOR TO PAVING
-
-
-
-
-
-
-
-
N
N
N
N
SCAL EX. E: PAVEMEN T

SURFACE
2" 1" = R&R 4" 30' HMA
(SEE NOTE 1)
2- 1/4''
3''
VERIFY SEE 2" SCALE NOTE 1 EX. PAVEMENT SURFACE BAR REPRESENT S 1" ON ORIGINAL
TYPICAL SECTION NO. 1 REMOVE & REPLACE 4" HMA
NTS
2- Can we 3/4''
make this
transverse conform
grind

KEYCUT B

TRANSVERSE KEYCUT
*CORING DATA IS FOR INFORMATION ONLY. EXISTING SECTION MAY VARY FROM SECTION(S) FOUND AT CORING LOCATION(S). FABRIC MAY BE PRESENT IN SECTIONS EVEN IF NOT FOUND AT CORING LOCATION(S).

DATE NT : S MAY 4,
SHEET 2023
NUMBER:

NTS 2 of 2
Town of Yountville
Staff Report
6550 Yount Street
Yountville, CA 94599
Agenda Item #: 7C
Yountville Town Council Staff Report
DATE: June 6, 2023
TO: Mayor and Town Council
FROM: John Ferons, Public Works Director
PREPARED BY: John Ferons, Public Works Director
SUBJECT:

Continue the Emergency Declaration for the Town of Yountville Recycled Water Transmission Main Repair pursuant to Yountville Municipal Code 3.32.390

DISCUSSION/BACKGROUND
Pursuant to Town of Yountville Municipal Code 3.32.390, Town Staff shall continue to make reports to Town Council at each regularly scheduled Town Council meeting until the emergency action is terminated by the Town Council. Town Council heard an Administrative Report at the February 21 2023 Council meeting and determined the need to declare the emergency.

As a reminder, the Town owns and operates a Recycled Water Transmission Main that delivers treated wastewater to the golf course and various vineyard pond customers located on both the east and west sides of the Napa River. That transmission main is a 6-inch PVC pipe that traverses the floor of the Napa Valley from the treatment plant on the west side of the valley to various recycled water customers located on the east side of the valley. It was installed in 1977 and has been in continuous use since its inception. In one location the pipe crosses underneath the Napa River in a direct bury format, it is not installed within a casing pipe or encased in any protective concrete. It is at this location, underneath the Napa River, that a leak has been discovered.

At present the recycled water line has been valved off so, regardless of pump status, no water will enter the pipe with the leak. We will continue to deliver water to our customers on the west side of the river while communicating status to those on the east side of the river.

Update:

Public Works and Utility Staff are actively working on the following:

1. Beginning a more stringent sampling/testing and reporting routine at the direction of our permit regulators.

2. Preparing to install temporary solutions to deliver the recycled water. This work will be performed by a second contractor as the first failed to sign the Town’s contract.

3. Town staff and environmental consulting firm are reviewing technical memo from Civil Engineer & Geotechnical Engineer who have researched and are evaluating multiple design solutions.

4. Environmental Consulting Firm is in close contact with regulators. The temporary solution is acceptable and the permanent solution alternatives are being discussed.

5. Second contractor is seeking to install the temporary fix by mid-June to resume water deliveries.

ENVIRONMENTAL REVIEW
CEQA Cat Ex Class 1, Existing Facilities

FISCAL IMPACT
Is there a Fiscal Impact? No
Is it Currently Budgeted? Yes
Where is it Budgeted?
Is it Mandatory or Discretionary? Discretionary
Is there a Staff Resource Impact? Nominal

STRATEGIC PLAN GOAL
Is item Identified in Strategic Plan? No
If yes, Identify Strategic Goal and Objective. Exceptional Town Services and Staff: The Town supports its talented staff who deliver high quality municipal programs and services while maintaining public infrastructure for the benefit of the community. Responsible Fiscal Policy: The Town maintains its fiscal health through policies designed to maximize economic opportunities, manage expenses, and ensure prudent reserves.

Briefly Explain Relationship to Strategic Plan Goal and Objective. The Town’s Recycled Water Program is critical infrastructure for the benefit of the community. The Recycled Water Transmission Main is necessary for the delivery of recycled water to our contract customers. A quick response facilitated by declaring an emergency is responsible fiscally because it reduces the time and cost associated with performing the repair which will reduce the Town’s exposure to any fines for regulatory non-compliance.

RECOMMENDATION
Continue the Emergency Declaration for the Town of Yountville Recycled Water Transmission Main Repair pursuant to Yountville Municipal Code 3.32.390
Town of Yountville
Staff Report
6550 Yount Street
Yountville, CA 94599
Agenda Item #: 7D
Yountville Town Council Staff Report
DATE: June 6, 2023
TO: Mayor and Town Council
FROM: Eddy Gomez, Town Clerk
PREPARED BY: Eddy Gomez, Town Clerk
SUBJECT:

Approve Minutes of the regular meetings held on April 4, 2023, May 2, 2023, and May 16, 2023.

DISCUSSION/BACKGROUND
Approve Minutes of the regular meetings held on April 4, 2023, May 2, 2023, and May 16, 2023.

ENVIRONMENTAL REVIEW
Exempt per California Environmental Act (CEQA) Guideline, Section 15061(b)(3)

FISCAL IMPACT
Is there a Fiscal Impact? No
Is it Currently Budgeted? N/A
Where is it Budgeted? N/A
Is it Mandatory or Discretionary? Mandatory
Is there a Staff Resource Impact? No

STRATEGIC PLAN GOAL
Is item Identified in Strategic Plan? Yes
If yes, Identify Strategic Goal and Objective. Visionary Leadership: The Town's leadership maintains an openminded, forward-thinking decision-making process. We value engagement and participation from all members of the community as we work together to create policies and plan for the future.

Briefly Explain Relationship to Strategic Plan Goal and Objective. Minutes are required to ensure the Legislative History of the Town Council is maintained.

RECOMMENDATION
Approve Minutes of the regular meetings held on April 4, 2023, May 2, 2023, and May 16, 2023.

Town of Yountville
6550 Yount Street
Yountville, CA 94599
Meeting Minutes – Final
Tuesday, April 4, 2023
3:00 PM
Town Hall Council Chambers
Town Council
Mayor Margie Mohler
Vice Mayor Eric Knight
Council Member Hillery Bolt Trippe
Council Member Robin McKeeCant
Council Member Pam Reeves
The Town of Yountville is committed to complying with the Americans with Disabilities Act (ADA) and other similar federal and state laws in all respects. If, as an attendee or participant in this meeting, or in meetings on a regular basis, you will need special assistance beyond what is provided, the Town will provide reasonable accommodations for you. Individuals who need auxiliary aids or services for effective communication or participation in programs and services of the Town of Yountville are invited to make their needs and preferences known by contacting the Town Clerk at (707) 9448851 at least 72 hours prior to the meeting. This notice is available in accessible alternate formats from the ADA Coordinator.

1. CALL TO ORDER; CONVENE REGULAR MEETING 3:00 P.M.

Mayor Mohler called the meeting to order at approximately 3:00 p.m.

Town of Yountville
Town Council Regular Meeting
Minutes 04/04/2023

Page 1 ends

and services of the Town of Yountville are invited to make their needs and preferences known by contacting the Town Clerk at (707) 9448851 at least 72 hours prior to the meeting. This notice is available in accessible alternate formats from the ADA Coordinator.

1. CALL TO ORDER; CONVENE REGULAR MEETING 3:00 P.M.

Mayor Mohler called the meeting to order at approximately 3:00 p.m.

2. ROLL CALL

Present: 5 Mayor Margie Mohler, Vice Mayor Eric Knight, Council Member Hillery Trippe, Council Member Robin McKeeCant, Council Member Pam Reeves

Absent: None

3. PLEDGE OF ALLEGIANCE
The pledge of allegiance was held.

4. ADOPTION OF AGENDA
A motion was made by Council Member McKeeCant, seconded by Council Member Trippe to Adopt the Agenda. The motion carried by the following vote:

AYES: 5; Mayor Mohler, Vice Mayor Knight, Council Member Trippe, Council Member McKeeCant, Council Member Reeves
NOES: 0
ABSTAIN: 0

5. PROCLAMATIONS AND RECOGNITIONS
A. Sexual Assault Awareness Month
Mayor Mohler presented the proclamation.

B. Arts in April Month
Mayor Mohler presented the proclamation.

6. PUBLIC COMMENT ON MATTERS NOT LISTED ON THE AGENDA
The following individuals provided public comment: Stephanie Silver, Whitney DiverMcEvoy.

7. CONSENT CALENDAR
A. Adopt Resolution Number 234195 Approving transfer of the $50,000 of Fiscal Year 2021/2022 General Fund Unassigned Fund Balance reallocated to Parks & Recreation Community Use from General Fund (01) into Capital Projects Fund (50) to fund CF0022 Community Center Shade Structure Project.

B. Consider Adoption of Resolution Number 234196 Providing a OneTime Performance Bonus to the Town Manager In Accordance with His Employment Agreement C. Annual Administrative Update of the Master Fee Schedule.

D. Continue the Emergency Declaration for the Town of Yountville Recycled Water Transmission Main Repair pursuant to Yountville Municipal Code 3.32.390
A motion was made by Vice Mayor Knight, seconded by Council Member Trippe to approve the Consent Calendar items. The motion carried by the following vote:

AYES5ViMKihtCilMbTiMMhlCilMbMKCt
Town of Yountville
Town Council Regular Meeting
Minutes 04/04/2023

Page 2 ends

AYES: 5; Vice Mayor Knight, Council Member Trippe, Mayor Mohler, Council Member McKeeCant, Council Member Reeves
NOES: 0
ABSTAIN: 0

8. PRESENTATIONS NONE

9. PUBLIC HEARINGS
A. Consider adoption of Resolution Number 234197 modifying the Fiscal Year 2023/2024 Master Fee Schedule and conduct a public hearing regarding proposed fee increases and additions.

Celia King, Finance Director, presented the staff report.

Public Hearing Held.

The following individuals provided inperson public comment: Alan Tenscher.

Town Council discussed and took the following action:

A motion was made by Council Member Trippe, seconded by Council Member Reeves to Adopt the Resolution. The motion carried carried by the following vote:

AYES: 5; Mayor Mohler, Vice Mayor Knight, Council Member Trippe, Council Member McKeeCant, Council Member Reeves
NOES: 0
ABSTAIN: 0
B. Consider Adoption of Resolution Number 234198 Approving an amendment to the French Laundry Master Development Plan and Design Review for: (1) demolition of an existing nonhistoric structure and construction of a new 1,181 square foot lounge building and associated garden area on The French Laundry restaurant property located at 6640 Washington Street (APN 036051006); and (2) construction of eight new parking spaces along Webber Avenue west of Washington Street on property located at 2200 Webber Avenue (APN 036330001).

Diane Levine, Assistant Planner, provided the staff report.

Public Hearing Held.

The following individuals provided inperson public comment: Whitney DiverMcEvoy and Ashley Tenscher, and Rob Stout.

The Council discussed and took the following action:

A motion was made by Council Member Reeves, seconded by Council Member McKeeCant to Adopt the Resolution. The motion carried carried by the following vote:

AYES: 4; Mayor Mohler, Council Member Trippe, Council Member McKeeCant, Council Member Reeves
NOES: 0
ABSTAIN: 1 Vice Mayor Knight

10. ADMINISTRATIVE / REGULAR ITEMS NONE

11. STAFF INFORMATIONAL REPORTS
Town of Yountville
Town Council Regular Meeting
Minutes 04/04/2023

Page 3 ends

NOES: 0
ABSTAIN: 1 Vice Mayor Knight

10. ADMINISTRATIVE / REGULAR ITEMS NONE

11. STAFF INFORMATIONAL REPORTS
A. Water Conservation Update
John Ferons, Interim Town Manager, presented the informational report.

12. COUNCIL MEETING REPORTS, COMMENTS AND AGENDA ITEM REQUESTS Agendas and Minutes related to Council Members meeting attendance are maintained separately by the various meeting bodies.

A. Napa County Flood Control & Water Conservation District Mayor Mohler shared information from the meeting including the two projects for new floodwalls for Napa County and the two public hearings, regarding the Joint Zone Project and the Rutherford Reach Benefit Zone.

B. Napa Valley Transportation Authority (NVTA)
No report.

C. Upper Valley Waste Management Agency
No report.

D. LAFCO of Napa County
Mayor Mohler shared information from the meeting including discussing countywide Fire and EMS municipal services and adopting the proposed budget.

E. Watershed Information & Conservation Council
No report.

F. Climate Action Committee
Council Member Reeves shared she attended the meeting but there was no quorum. The item that was on the agenda to be discussed is to add an alternate from the jurisdictions in the bylaws to help the Committee have a quorum. There was an informational report regarding requirements or bans on new construction of gas/electric heating.

G. Cal Cities Update
No reports.

H. Council Ad Hoc and Standing Committee Reports
Council Member Reeves announced the 2x2 TownNVSUD Standing Committee has a date to meet with Napa Valley Unified School District leadership.

I. Council Announcements and Agenda Item Requests
Mayor Mohler announced Shred It Day will be April 21, 2023. They will pick up recyclables and ewaste at the event.

Council Member Reeves asked the Council to consider agendizing a climate emergency proclamation. The Council supported adding the proclamation to the next regularly scheduled meeting.

Town of Yountville
Town Council Regular Meeting
Minutes 04/04/2023

Page 4 ends

Mayor Mohler announced Shred It Day will be April 21, 2023. They will pick up recyclables and ewaste at the event.

Council Member Reeves asked the Council to consider agendizing a climate emergency proclamation. The Council supported adding the proclamation to the next regularly scheduled meeting.

Mayor Mohler requested an agenda item to discuss potentially forming an ad hoc committee to manage contract negotiations related to the Yountville Elementary School property.

Council Member Trippe requested agendizing followup discussion on the ADA project at Three Weirs and Forrester Park. Town Council supported this decision and it was decided to bring for discussion at a future meeting.

J. Possible Future Agenda Items: Application Water Conservation Fund Program – Application(s) for the California Governor's Office of Emergency Services program – Budget Development Update – Budget Adjustment Requests – Quarterly Investment Report – Public Safety and Cal Fire Reports – Affordable & Workforce Housing Oversight Committee.

13. CLOSED SESSION NONE

14. ADJOURNMENT
A motion was made by Council Member Reeves, seconded by Vice Mayor Knight to Adjourn the meeting. The motion carried by the following vote:

Eddy Gomez, Town Clerk
Date Approved: June 6, 2023
Town of Yountville
Town Council Regular Meeting
Minutes 04/04/2023

Page 5 ends

Town of Yountville
6550 Yount Street
Yountville, CA 94599
Meeting Minutes – Final
Tuesday, May 2, 2023
3:00 PM
Town Hall Council Chambers
Town Council
Mayor Margie Mohler
Council Member Eric Knight
Council Member Hillery Bolt Trippe
Council Member Robin McKeeCant
Council Member Pam Reeves
The Town of Yountville is committed to complying with the Americans with Disabilities Act (ADA) and other similar federal and state laws in all respects. If, as an attendee or participant in this meeting, or in meetings on a regular basis, you will need special assistance beyond what is provided, the Town will provide reasonable accommodations for you. Individuals who need auxiliary aids or services for effective communication or participation in programs and services of the Town of Yountville are invited to make their needs and preferences known by contacting the Town Clerk at (707) 9448851 at least 72 hours prior to the meeting. This notice is available in accessible alternate formats from the ADA Coordinator.

1. CALL TO ORDER; CONVENE REGULAR MEETING 3:00 P.M.

Mayor Mohler called the meeting to order at approximately 3:00 p.m.

Town of Yountville
Town Council Regular Meeting
Minutes 05/02/2023

Page 1 ends

1. CALL TO ORDER; CONVENE REGULAR MEETING 3:00 P.M.

Mayor Mohler called the meeting to order at approximately 3:00 p.m.

2. ROLL CALL

Present: 5 Mayor Margie Mohler, Vice Mayor Eric Knight, Council Member Hillery Trippe, Council Member Robin McKeeCant, Council Member Pam Reeves

Absent: None

3. PLEDGE OF ALLEGIANCE
The pledge of allegiance was held.

4. ADOPTION OF AGENDA
A motion was made by Council Member Reeves, seconded by Council Member McKeeCant to Adopt the Agenda. The motion carried by the following vote:

AYES: 5; Mayor Mohler, Vice Mayor Knight, Council Member Trippe, Council Member McKeeCant, Council Member Reeves
NOES: 0
ABSTAIN: 0

5. PROCLAMATIONS AND RECOGNITIONS
A. Arbor Day Proclamation
Mayor Mohler presented the proclamation.

Council Member Reeves shared the following locations where trees will be planted in honor of Arbor Day: Yountville Community Park picnic areas, lower restroom area, and in Vineyard Park north picnic area.

B. Ciccio’s Proclamation
Mayor Mohler presented the proclamation.

6. PUBLIC COMMENT ON MATTERS NOT LISTED ON THE AGENDA
None.

7. CONSENT CALENDAR
A. Continue the Emergency Declaration for the Town of Yountville Recycled Water Transmission Main Repair pursuant to Yountville Municipal Code 3.32.390
B. Quarterly Investment Report for Quarter Ended March 31, 2023 C. Approve Minutes of the regular meeting held on April 18, 2023 and the special meetings held on March 20, 2023, March 24, 2023, March 27, 2023, March 28, 2023, April 10, 2023, and April 21, 2023.

Town Clerk Gomez provided a revision to Consent Calendar item C, minutes of the meeting held on April 18, 2023. The correction added clarification to section 10B, second bullet of the minutes.

C
Town of Yountville
Town Council Regular Meeting
Minutes 05/02/2023

Page 2 ends

March 20, 2023, March 24, 2023, March 27, 2023, March 28, 2023, April 10, 2023, and April 21, 2023.

Town Clerk Gomez provided a revision to Consent Calendar item C, minutes of the meeting held on April 18, 2023. The correction added clarification to section 10B, second bullet of the minutes.

A motion was made by Vice Mayor Knight, seconded by Council Member Reeves to approve the Consent Calendar items. The motion carried by the following vote:

AYES: 5; Mayor Mohler, Vice Mayor Knight, Council Member Trippe, Council Member McKeeCant, Council Member Reeves
NOES: 0
ABSTAIN: 0

8. PRESENTATIONS
A. Yountville Chamber of Commerce Annual Presentation – Whitney Diver McEvoy.

Whitney Diver McEvoy provided the presentation.

The following individuals provided inperson public comment: Bella Johanson B. Public Safety Quarterly Report.

Napa County Sheriff’s Sergeant Millat provided the presentation.

C. CalFire Quarterly Report.

CalFire Battallion Chief Wes provided the presentation.

The following individual provided in person public comment: Tim Borman.

9. PUBLIC HEARINGS NONE

10. ADMINISTRATIVE / REGULAR ITEMS NONE

11. STAFF INFORMATIONAL REPORTS
A. Information regarding existing fees within the Master Fee Schedule and provide related direction, if any.

Finance Director King introduced the informational report.

The following staff members provided the informational report: Town Attorney Bell, Financial Analyst Batista, Planning & Building Director Borba, Deputy Public Works Director Ramirez, Town Clerk Gomez.

The Town Council agreed to discuss potential changes to the Master Fee Schedule in sections based on each department’s fee schedule at future Council meeting dates and/or Council workshops.

12. COUNCIL MEETING REPORTS, COMMENTS AND AGENDA ITEM REQUESTS Agendas and Minutes related to Council Members meeting attendance are maintained separately by the various meeting bodies.

A. Napa County Flood Control & Water Conservation District No report.

B. Napa Valley Transportation Authority (NVTA)
MayorMohlerandViceMayorKnightsharedinformationfromthemeetingincludingcompletionof Town of Yountville
Town Council Regular Meeting
Minutes 05/02/2023

Page 3 ends

A. Napa County Flood Control & Water Conservation District No report.

B. Napa Valley Transportation Authority (NVTA)
Mayor Mohler and Vice Mayor Knight shared information from the meeting including completion of the St. Helena/Calistoga vine trail, attending a tour of the bus maintenance facility, the county adding hydrogen fueling bays at the bus station, future HOV lanes on route 37, and getting updates on the NVTA website regarding construction on Soscol Junction, and NVTA considering adding electric bus charging stations in the future.

C. Upper Valley Waste Management Agency
No report.

D. LAFCO of Napa County
No report.

E. Watershed Information & Conservation Council
Vice Mayor Knight noted that the meeting was postponed to July. He also mentioned the county is doing research on groundwater tables.

F. Climate Action Committee
Council Member Reeves shared information from the meeting including changes to the bylaws to allow an alternate to the committee, and bans on the sale of new gas water heaters in 2027 and gas space heating units in 2029.

Council Member Trippe added that there are federal incentives and tax credits to lessen the financial burden for those changing to electric water and space heaters.

G. Cal Cities Update
No report.

H. Council Ad Hoc and Standing Committee Reports
Council Member Reeves shared attending the Emergency Preparedness COAD meeting and elaborated on COAD’s Map Your Neighbor program.

Vice Mayor Knight shared that the Emergency Preparedness Standing Committee is working with staff to create an Emergency Preparedness program for the fall.

I. Council Announcements and Agenda Item Requests
Mayor Mohler announced the Townwide garage sale on Saturday May 6, 2023 and the Hazardous Waste event in the Pastoni Winery off Highway 29 from 8:00 a.m. to 1:00 p.m. She also announced Yountville Clean Up will take place on Saturday, May 13, 2023 and Art Sip and Stroll on Saturday, May 20, 2023.

Council Member McKeeCant shared on Sunday May 21, 2023 a restored helicopter from Vietnam and a rescue dog with direct lineage from dogs that went to Vietnam will be landing at Borman Field.

She also shared Mixed Nuts are playing practice games on May 8, and 15 to play in an adult/adolescent for people on the Spectrum. The money goes to traumatic brain industry.

Mayor Mohler informed she was invited and attended the American Legion hosting a luncheon for Veterans.

Vice Mayor Knight shared that on Saturday, May 6, 2023 there will be a cleanup at Pioneer Cemetery clean up in preparation of the Memorial Day service on Sunday, May 28, 2023.

Town of Yountville
Town Council Regular Meeting
Minutes 05/02/2023

Page 4 ends

Mayor Mohler informed she was invited and attended the American Legion hosting a luncheon for Veterans.

Vice Mayor Knight shared that on Saturday, May 6, 2023 there will be a cleanup at Pioneer Cemetery clean up in preparation of the Memorial Day service on Sunday, May 28, 2023.

Parks and Recreation Director Holland also reminded the Council of the next budget workshop on May 4, 2023.

13. CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL; ANTICIPATED LITIGATION (Gov. Code, § 54956.9, subd. (d)(2).)
A point has been reached where, in the opinion of the Town Council on the advice of its legal counsel, based on the belowdescribed existing facts and circumstances, there is a significant exposure to litigation against the Town:

Facts and circumstances that might result in litigation but which the Town believes are not yet known to potential plaintiff or plaintiffs. (Gov. Code, § 54956.9, subd. (e)(1).) Number of potential cases: one
B. CONFERENCE WITH LABOR NEGOTIATOR (Gov. Code, § 54957.6.) Name of Town Negotiator to Attend Closed Session: Mayor Mohler Unrepresented Employee: Town Manager
The Town Council returned from closed session at 7:44 p.m. and Town Attorney Bell announced that there was no reportable action. Councilmember McKeeCant then made a motion to adjourn the meeting, which was seconded by Councilmember Trippe and approved by unanimous voice vote. The meeting was adjourned at 7:45 p.m.

14. ADJOURNMENT
A motion was made by Council Member McKeeCant, seconded by Council Member Trippe to Adjourn the meeting The motion carried by the following roll call vote:

AYES: 5; Mayor Mohler, Vice Mayor Knight, Council Member Trippe, Council Member McKeeCant, Council Member Reeves
NOES: 0
ABSTAIN: 0
Adjourned to the Town Council Special Meeting on May 4, 2023 at 1:00 p.m. being held in Town Council Chambers located at 6550 Yount Street.
______________________
Eddy Gomez, Town Clerk
Date Approved: June 6, 2023 Town of Yountville
Town Council Regular Meeting
Minutes 05/02/2023

Page 5 ends

Town of Yountville
6550 Yount Street
Yountville, CA 94599
Meeting Minutes – Final
Tuesday, May 16, 2023
3:00 PM
Town Hall Council Chambers
Town Council
Mayor Margie Mohler
Council Member Eric Knight
Council Member Hillery Bolt Trippe
Council Member Robin McKeeCant
Council Member Pam Reeves
The Town of Yountville is committed to complying with the Americans with Disabilities Act (ADA) and other similar federal and state laws in all respects. If, as an attendee or participant in this meeting, or in meetings on a regular basis, you will need special assistance beyond what is provided, the Town will provide reasonable accommodations for you. Individuals who need auxiliary aids or services for effective communication or participation in programs and services of the Town of Yountville are invited to make their needs and preferences known by contacting the Town Clerk at (707) 9448851 at least 72 hours prior to the meeting. This notice is available in accessible alternate formats from the ADA Coordinator.

1. CALL TO ORDER; CONVENE REGULAR MEETING 3:00 P.M.

Mayor Mohler called the meeting to order at approximately 3:00 p.m.

Town of Yountville
Town Council Regular Meeting
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1. CALL TO ORDER; CONVENE REGULAR MEETING 3:00 P.M.

Mayor Mohler called the meeting to order at approximately 3:00 p.m.

2. ROLL CALL

Present: 5 Mayor Margie Mohler, Vice Mayor Eric Knight, Council Member Hillery Trippe, Council Member Robin McKeeCant, Council Member Pam Reeves

Absent: None

3. PLEDGE OF ALLEGIANCE
The pledge of allegiance was held.

4. ADOPTION OF AGENDA
A motion was made by Council Member McKeeCant, seconded by Council Member Reeves to Adopt the Agenda. The motion carried by the following vote:

AYES: 5; Mayor Mohler, Vice Mayor Knight, Council Member Trippe, Council Member McKeeCant, Council Member Reeves
NOES: 0
ABSTAIN: 0

5. PROCLAMATIONS AND RECOGNITIONS
A. Public Works Week
Mayor Mohler presented the proclamation.

B. In Honor of Huey Vets
Mayor Mohler presented the proclamation.

C. Historic Preservation Month
Mayor Mohler presented the proclamation.

6. PUBLIC COMMENT ON MATTERS NOT LISTED ON THE AGENDA
None.

7. CONSENT CALENDAR
A. Adopt Resolution Number 234204 Approving Fiscal Year 202324 Project List for SB1: The Road Repair and Accountability Act.

B. Adopt Resolution Number 234205 Approving the Plans and Specifications for the Measure T Fiscal Year 2023 project titled Street Rehabilitation Microsurfacing at Various Locations Project Number MT3024 and authorizing staff to solicit bids for the project.

C. Adopt Resolution Number 234206 Approving Professional Service Agreement with BPR Consulting Group to provide contracted plan check, building inspection, and building official services, and optional code enforcement, technology consulting, and IT support, in an amount not to exceed $135,900.

D
MonthlFinancialReportforApril2023
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D. Monthly Financial Report for April 2023
E. Approve minutes of the regular meetings held March 7, 2023 and March 21, 2023.

A motion was made by Vice Mayor Knight, seconded by Council Member Reeves to approve the Consent Calendar items. The motion carried by the following vote:

AYES: 5; Mayor Mohler, Vice Mayor Knight, Council Member Trippe, Council Member McKeeCant, Council Member Reeves
NOES: 0
ABSTAIN: 0

8. PRESENTATIONS
A. Annual Affordable and Workforce Housing (Measure S) Oversight Committee Update.

Celia King, Finance Director, introduced Maxence Compagnon, Affordable and Housing Overisght Committee Chair.

Maxence Compagnon, Chair Member, provided the presentation.

B. Presentation from Bartle Wells Associates of 2023 Development Impact Fee Study progress and Draft Report.

Celia King, Finance Director, introduced Michael DeGroot, Program Consultant with Bartle Well Associates
Michael DeGroot, Program Consultant, provided the presentation.

9. PUBLIC HEARINGS NONE

10. ADMINISTRATIVE / REGULAR ITEMS NONE

11. STAFF INFORMATIONAL REPORTS NONE

12. COUNCIL MEETING REPORTS, COMMENTS AND AGENDA ITEM REQUESTS Agendas and Minutes related to Council Members meeting attendance are maintained separately by the various meeting bodies.

A. Napa County Flood Control & Water Conservation District None.

B. Napa Valley Transportation Authority (NVTA)
None.

C. Upper Valley Waste Management Agency
None.

D. LAFCO of Napa County
None.

E. Watershed Information & Conservation Council
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D. LAFCO of Napa County
None.

E. Watershed Information & Conservation Council
None.

F. Climate Action Committee
Council Member Reeves reported the approval of adding alternate members to the Climate Action Committee for all jurisdictions in Napa County. She also shared she and Council Member Trippe met with two high school students who are coleaders of the Napa School for Climate Action and are requesting to provide a presentation at local Council meetings requesting bans on new or expanded gas stations and to maintain and enhance urban forests as net carbon sinks. The Council supported having it at a future meeting.

G. Cal Cities Update
No report.

H. Council Ad Hoc and Standing Committee Reports
Vice Mayor Knight shared he and Council Member Reeves met with Planning and Building Director Borba to discuss the process for the meetings of the newly formed Housing Standing Committee.

Vice Mayor Knight also informed about the potential need to reconsider the 2x2 Napa Valley Unified School District Standing Committee as Ad Hoc Committee to allow the committee to meet with NVUSD leadership outside the Town limits.

I. Council Announcements and Agenda Item Requests
Council Member McKeeCant attended the Yountville Napa Valley Tourism Improvement District meeting and shared discussion on the Always On Campaign, building awareness for the Drive Napa Valley visitors specifically for Yountville, receiving funding for the Vine Trail at Vista Point, moving the Napa Valley sign, and Napa Valley Museum elevating the cultural experience at the museum.

Mayor Mohler shared information on the Memorial Day event on Sunday, May 28, 20923 at 1:00 p.m. at Pioneer Cemetery at the Veterans Home Cemetery on Monday, May 29, 2023.

Vice Mayor Knight shared that on May 19, 2023 Napa County will be hosting an Emergency Preparedness fair at the Napa Valley College campus in St. Helena from 4:00 to 7:00 p.m.

Mayor Mohler informed that St. Helena is organizing a climate action workshop that’s going to take place May 24, 2023 at Napa Valley College starting at 9:00 a.m.

Interim Town Manager Ferons announced that the Town will be raising the Philly Pride Flag at 2:30 p.m. on June 6, 2023 outside Town Hall.

J. Future Agenda Items: Budget Adoption Napa County Auditor/Controller presentation – OpenGov Online Budget Book Demonstration – Monthly Financial Report – Revised Developer Impact Fees – Yountville Art Commission Applicant Interviews – Sheriff and CalFire Quarterly Reports.

Council Member Trippe inquired about interest from the Council in agendizing discussion of the Bee Bus at a future agenda meeting and involving NVTA in the conversation.

The Council agreed to invite Executive Director Kate Miller to discuss this topic with the Council as an agenda item at a future meeting.

13. CLOSED SESSION
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The Council agreed to invite Executive Director Kate Miller to discuss this topic with the Council as an agenda item at a future meeting.

13. CLOSED SESSION
A. CONFERENCE WITH LABOR NEGOTIATOR (Gov. Code, § 54957.6.) Name of Town Negotiator to Attend Closed Session: Mayor Mohler Unrepresented Employee: Town Manager
The Town Council returned from closed session at 5:06 p.m. and Mayor Mohler announced that there was no reportable action. Councilmember Trippe then motioned to adjourn the meeting, which was seconded by Vice Mayor Knight and passed by unanimous voice vote. The meeting was adjourned at 5:06 p.m.

14. ADJOURNMENT
A motion was made by Council Member Trippe, seconded by Vice Mayor Knight to Adjourn the meeting The motion carried by the following roll call vote:

AYES: 5; Mayor Mohler, Vice Mayor Knight, Council Member Trippe, Council Member McKeeCant, Council Member Reeves
NOES: 0
ABSTAIN: 0
Adjourned to the Town Council Special Meeting on May 18, 2023 at 1:00 p.m. being held in Town Council Chambers located at 6550 Yount Street.
_____________________
Eddy Gomez, Town Clerk
Date Approved: June 6, 2023 Town of Yountville
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Town of Yountville
Staff Report
6550 Yount Street
Yountville, CA 94599
Agenda Item #: 8A
Yountville Town Council Staff Report
DATE: June 6, 2023
TO: Mayor and Town Council
FROM: Celia King, Finance Director
PREPARED BY: Celia King, Finance Director
SUBJECT:

Property Tax and Educational Revenue Augmentation Fund (ERAF) information from Tracy A. Schulze, Napa County Auditor-Controller.

DISCUSSION/BACKGROUND
During Budget Workshop #2 in May 2023 Town Council expressed interest in learning more about the Property Tax revenue that the Town receives each fiscal year. In particular, was a desire to better understand the mechanics of Educational Revenue Augmentation Fund (ERAF).

Tracy A. Schulze, Napa County Auditor-Controller, will present Property Tax and ERAF information and address any additional questions the Town Council may have.

Town of Yountville
Staff Report
6550 Yount Street
Yountville, CA 94599
Agenda Item #: 10A
Yountville Town Council Staff Report
DATE: June 6, 2023
TO: Mayor and Town Council
FROM: Gary Bell, Town Attorney
PREPARED BY: Gary Bell, Town Attorney
SUBJECT:

Consider Adoption of Resolution Number 23-4209 Appointing and Approving an Employment Agreement with the Town Manager.

DISCUSSION/BACKGROUND
The Town Manager position became vacant on April 1, 2023, and the Town Council by adoption of Resolution Number 23-4191 appointed John Ferons to serve as the Interim Town Manager “to a date not beyond August 1, 2023”. Pursuant to that resolution, John Ferons will maintain his current position of Public Works Director upon conclusion of his service as Interim Town Manager.

After an extensive recruitment process, the Town Council unanimously selected Bradford (“Brad”) Raulston to serve as the next Town Manager effective June 30, 2023. The Town Council must make the appointment and approve the employment agreement for this position. The Resolution attached to this staff report accomplishes both. Pursuant to the Brown Act, an oral report regarding the salary, salary schedule, and compensation paid in the form of fringe benefits will be made during the meeting and prior to the Town Council taking final action.

The Resolution also thanks John Ferons for his service as Interim Town Manager and states that his service in that position will end at midnight on June 29, 2023.

ENVIRONMENTAL REVIEW
Not Applicable

FISCAL IMPACT
Is there a Fiscal Impact? Yes
Is it Currently Budgeted? Yes
Where is it Budgeted? Town Manager's Budget;: 01-1101
Is it Mandatory or Discretionary? Discretionary
Is there a Staff Resource Impact? No

STRATEGIC PLAN GOAL
Is item Identified in Strategic Plan? Yes
If yes, Identify Strategic Goal and Objective. Exceptional Town Services and Staff: The Town supports its talented staff who deliver high quality municipal programs and services while maintaining public infrastructure for the benefit of the community.

Briefly Explain Relationship to Strategic Plan Goal and Objective. The Town supports new and incoming staff members who can provide high-quality services in the Town.

RECOMMENDATION
Receive staff report and direct questions to staff.

Receive public comment.

Conduct Council discussion.

Adopt or reject Resolution Number 23-4209 Appointing and approving an Employment Agreement with the Town Manager.

Town of Yountville
Resolution Number 23-4209

A RESOLUTION OF THE TOWN COUNCIL APPOINTING AND APPROVING AN

EMPLOYMENT AGREEMENT WITH THE TOWN MANAGER
Recitals
A. The position of Town Manager became vacant on April 1, 2023 and the Town Council by adoption of Resolution Number 23-4191 appointed John Ferons to serve as the Interim Town Manager “to a date not beyond August 1, 2023”; and B. Yountville Municipal Code section 2.08.010 provides: “The Town Manager shall be appointed by the Council on the basis of administrative and executive abilities and serve at the pleasure of the Council”; and
C. After an extensive recruitment process, the Town Council unanimously selected Bradford (“Brad”) Raulston to serve as the next Town Manager effective June 30, 2023; and D. The Town Council wishes to appoint and approve an employment agreement with Brad Raulston as Town Manager effective June 30, 2023 and thank John Ferons for his service as Interim Town Manager.

Now therefore, the Town Council of the Town of Yountville does resolve as follows:

1. The recitals above are true and correct and fully incorporated herein by reference.

2. The Town Council hereby appoints Brad Raulston as Town Manager effective June 30, 2023 and approves the employment agreement attached hereto as Exhibit “A”.

3. The Town Council hereby thanks John Ferons for his service as Interim Town Manager, which shall end at midnight on June 29, 2023.

4. This Resolution is hereby adopted and becomes effective and in full force immediately upon adoption.

PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Yountville, State of California, held on this 6th day of June 2023 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________
Margie Mohler, Mayor
ATTEST:
_____________________
Eddy Gomez; Town Clerk
308328.v4 1

EMPLOYMENT AGREEMENT

BETWEEN THE

TOWN OF YOUNTVILLE
AND

BRADFORD RAULSTON

RECITAL

1. On June 6, 2023, the Town Council selected Bradford Raulston (hereafter “The Town Manager”) to serve as The Town Manager of the Town of Yountville (“Town”) effective June 30, 2023, and The Town Manager accepts such employment, subject to approval of this employment agreement (“Agreement”), background check, and physical examination.

Accordingly, the parties agree as follows:

AGREEMENT

2. Effective Date
This Agreement shall become effective on June 30, 2023 (the “Effective Date”), after it has been duly approved by the Town Council and signed by both parties.

3. Term of Employment
Pursuant to the provisions of Yountville Municipal Code Section 2.08.010, the Town Manager serves at the pleasure of the Town Council and on an “at will” basis and has no vested right to his employment during the term of this Agreement, subject to the terms and provision of this Agreement as set forth below. This Agreement will remain in full force and effect until one of the parties terminates it as provided in this Agreement.

4. Duties; Hours of Work
A. The Town Manager shall perform those functions and duties specified by State law, the Yountville Municipal Code, any applicable job description, and by formal direction of the Town Council. The Town Manager shall perform such duties in accordance with the highest professional and ethical standards of the Town Manager profession. The Town Manager shall not engage in any activity, which is, or which may become, incompatible with the office of the Town Manager, as provided for by State law. During the term of this Agreement, the Town Manager shall be exclusively employed by Town, unless prior authorization otherwise is received from the Town Council, which authorization will not be unreasonably withheld.

B. The Town Manager shall maintain a regular work schedule consistent with that approved for other management employees of Town. The Town Manager’s duties may require more than eight (8) hours per day and/or forty (40) hours per week and may also include time outside normal office hours such as attendance at Town Council meetings. The Town Manager shall not be entitled to additional compensation for such time.

5. Compensation
A. The Town Manager’s annual base salary shall be $248,000. 308328.v4 2
B. The Town Manager’s compensation shall be reviewed at least annually in connection with the annual performance evaluation required by Section 18 below or at other times as may be determined by Town Council. Further, it is understood that it is the intent of the Town Council to increase salary, or other benefits referred to in this Agreement, during the term of this Agreement, dependent on the quality of job performance by the Town Manager and Town’s fiscal condition. Upon a satisfactory performance evaluation after the Town Manager’s first year of employment, the Town Manager shall receive a minimum 3% increase to his annual base salary.

6. Health Insurance
A. Town shall contribute an amount equal to 90% of the cost of the Kaiser Health plan provided to employees through the PERS Health program. The cost shall be determined for each insurance coverage type as currently defined by PERS Health Program: the Town Manager only, the Town Manager and one (1) dependent, and the Town Manager and two (2) plus dependents. Any balance owed by the Town Manager for a plan selected which costs more than the contribution provided for by the Town shall be deducted by use of payroll deduction upon effective date of health benefits. The Town will pay full cost of dental plan available through Town for the Town Manager and dependents. ’
B. The Town Manager may elect not to receive health coverage from Town. In such case, the Town Manager shall sign a release form and receive monthly payments equal to Five Hundred Dollars ($500) per month.

7. Life Insurance
Town shall provide term life insurance in the amount of $150,000. Such life insurance shall be provided through the same insurance company providing life insurance to other Town employees, or by another insurer acceptable to Town. The Town Manager shall control the beneficiaries named in the life insurance policy.

8. Retirement
Town shall provide the Town Manager with enrollment in the California Public Employees’ Retirement System (“PERS”) as a “Classic” employee in the 2% at age 55 formula.

9. Management Administrative Leave
The Town Manager shall be entitled to 80 hours’ management administrative leave per year. Management administrative leave shall accrue on a pro rata basis per bi-monthly pay period. In the event such leave is not used, the Town Manager may receive equivalent cash compensation therefore, in full or part, for accrued but unused leave. Management administrative leave time may not be accumulated and carried over past the end of any fiscal year (June 30).

10. Annual Vacation Leave
A. The Town Manager shall be afforded 120 hours of banked vacation leave as of the Effective Date. The Town Manager shall not accrue additional vacation leave pursuant to Section 10.B. until the Town Manager accrues those advanced 200 hours’ vacation leave as provided in Section 10.B.
308328.v4 3
B. The Town Manager shall be entitled to 25 days (200 hours) annual vacation leave, which shall accrue on a pro rata basis per bi-monthly pay period.

C. The Town Manager may receive equivalent cash compensation, in full or in part, at any time during the year for accrued but unused leave. For vacation leave of more than one week at a time, the Town Manager must provide sufficient notice of his intended vacation absence so that the Town Council may approve such absence in order to avoid an extended absence of the Town Manager during critical time periods. The Town Manager shall accrue no more than twice the number of hours of vacation leave he is entitled to annually.

11. Other Leaves and Benefits
A. All other personal leave, family leave, funeral leave, or sick leave shall be as provided to other management employees of Town. Town shall afford the Town Manager such other benefits as are provided to other management employees of Town on the same terms as provided to those employees except as otherwise expressly provided herein.

B. Notwithstanding Section 11.A., the Town Manager shall be afforded 100 hours of banked sick leave as of the Effective Date. The Town Manager shall not accrue additional sick leave pursuant to Section 11.A. until the Town Manager accrues those advanced 100 hours’ sick leave as provided in Section 11.A.

C. Accumulated sick leave has no value upon termination or separation except for in the case of a retirement from the PERS system where the Town Manager may convert the equivalent amount of sick leave to retirement credit in accordance with PERS rules and regulations in the same manner as other employees.

12. Automobile Allowance
In recognition of the fact that the Town Manager’s normal duties require frequent use of his automobile, the Town Manager shall be entitled to $700 per month as an automobile allowance. This allowance is in lieu of mileage reimbursement or other expenses that may be incurred by the Town Manager in connection with his use of his own automobile for Town purposes. In consideration for said allowance, the Town Manager shall be responsible for all costs of maintenance and operation of his vehicle. The Town Manager shall at all times maintain automobile liability insurance on any vehicle used by him in the course of Town employment.

Such insurance shall have coverage limits acceptable in form and amounts to Town. The Town Manager shall provide a certificate or other evidence of such insurance to Town. The Town Manager acknowledges that this allowance will be subject to payroll taxes unless he maintains the records required by law to permit other treatment of this allowance.

13. Residency
The Town Manager and Town mutually agree that it is desirable for the Town Manager to live within close proximity to Town to fully and effectively execute the Town Manager’s duties under this Agreement, the Yountville Municipal Code, and other applicable federal, state, and local laws. The Town Manager hereby agrees to and shall, for the duration of this Agreement, establish and maintain his primary residence within a 30-minute travel time to and from Yountville Town Hall located at 6550 Yount St, Yountville, CA 94599. 308328.v4 4

14. One-Time Relocation Reimbursement
Town shall reimburse the Town Manager for reasonable costs and moving expenses related to the residency requirements under Section 13, including, but not limited to, necessary travel and accommodation costs, rental unit costs, hotel costs, healthcare costs, and other expenses. Relocation reimbursement shall not exceed Twenty-Five Thousand Dollars ($25,000.00). The Town Manager shall submit a claim to Town’s Finance Department, accompanied by written documentation including receipts, for such reimbursement no later than ninety (90) days after the Effective Date.

15. Professional Memberships & Meetings; Other Expenses A. Town shall pay for the Town Manager’s professional membership in the League of California Cities and International City / County Management Association. Town shall pay for the Town Manager to attend the annual League of California Cities conference. Town will pay for such other professional memberships and conference attendance as may be approved and budgeted by the Town Council.

B. Town recognizes that certain expenses of a non-personal and job-related nature may be incurred by the Town Manager. Town agrees to reimburse the Town Manager for reasonable expenses which are authorized by Town budget; submitted to the Town Council for approval; and which are supported by expense receipts, statements or personal affidavits, and audit thereof in like manner as other demands against Town.

16. Technology Stipends.

A. Town shall pay the Town Manager $100 per month as a cellular telephone and tablet stipend. The Town Manager may receive increased amount as may be provided to other management employees in the future.

B. The Town Manager is eligible to participate in Town’s Technology Stipend Program to support paperless agendas in same manner as Town Council Members and other Management Team members. The Town Manager shall pay for the purchase, installation, and maintenance of compatible computer equipment (hardware, software, and internet access).

17. Higher Education Expense Reimbursement
The Town Council may approve full or partial tuition reimbursement, consistent with Town’s budgetary policy and available resources, the Yountville Municipal Code, or other applicable law.

18. Deferred Compensation
Town shall contribute Thirty-Thousand Dollars ($30,000.00) per year on or before June 30 of each year to a deferred compensation plan of the Town Manager’s choice.

19. Annual Performance Evaluation
The Town Council shall evaluate the Town Manager’s performance at least once annually. The Town Council and the Town Manager shall annually develop mutually agreed performance goals and criteria which the Town Council shall use in reviewing the Town Manager’s performance in the following year. It shall be the Town Manager’s responsibility to 308328.v4 5
initiate this review each year. The Town Manager will be afforded an adequate opportunity to discuss each evaluation with the Town Council.

20. Indemnification
Town shall defend, hold harmless and indemnify the Town Manager against any claim, demand, judgment, or action of any type or kind arising within the course and scope of the Town Manager’s employment to the extent required by Government Code Sections 825 and 995.

21. Other Terms and Conditions of Employment
A. The Town Council may from time to time fix other terms and conditions of employment relating to the performance of the Town Manager, provided such terms and conditions are not inconsistent with or in conflict with the provision of this Agreement, the Yountville Municipal Code, or other applicable law.

B. The provisions of Town’s Personnel Rules and Policies (“Rules”) shall apply to the Town Manager to the extent they explicitly apply to the position of the Town Manager, except that if the specific provisions of this Agreement conflict with the Rules, the terms of this Agreement shall prevail. Without limiting the generality of the exception noted in the previous sentence, however, no provision of the Rules or this Agreement shall confer upon the Town Manager a property right in his employment or a right to be discharged only upon cause. The Town Manager is an at-will employee serving at the pleasure of the Town Council and may be dismissed at any time with or without cause, subject only to the provisions of this Agreement.

C. The Town Manager shall be exempt from paid overtime compensation and from Social Security taxes other than the mandatory Medicare portion of such taxes.

22. Termination Without Cause
The Town Council may terminate the Town Manager’s employment with Town at any time, with or without cause, and without advance notice. In the event of such termination without cause, the Town Manager, after termination and upon executing a claim waiver and release of liability, will be entitled to a severance benefit of six (6) months of the Town Manager’s current base salary plus payment of accumulated vacation leave. This base salary and leave pay-out shall be made at the time of separation from Town employment and, upon payment, Town shall have no further obligation to the Town Manager and the Town Manager shall have no claim for further compensation from Town.

23. Termination With Cause
The Town Council may terminate the Town Manager’s employment with Town for cause.

In that event, Town shall have no obligation to continue the employment of the Town Manager and shall have no obligation to provide any severance compensation, although the Town Manager shall be entitled to payment of the value of accrued vacation leave or other payments required by law. If the Town Manager is terminated for cause, the Town Manager must be given notice of the cause and supporting evidence. The Town Manager is entitled to meet with the Town Council, subject to applicable provisions of the Ralph M. Brown Act, at which time the Town Manager may reply orally or in writing to the cause and supporting evidence. The meeting is not an evidentiary hearing and the Town Council’s decision is final in its discretion. For purposes of this agreement, the term “for cause” shall include any of the following:
308328.v4 6
(a) use of alcohol or drugs that impedes performance of duties; (b) conviction of a felony or misdemeanor involving moral turpitude (a plea or verdict of guilty or a conviction following a plea of nolo contendere is deemed a conviction for this purpose);
(c) a proven claim of either sexual harassment or abuse of employees in violation of law or adopted Town policy;
(d) willful and repeated failure to carry out the lawful directives or policy decisions of the Town Council; or
(e) willful abandonment of the position or continued and unexcused absence from duty.

24. Communications Upon Termination
In the event Town terminates the Town Manager for any reason or no reason, Town and the Town Manager (the “Parties,” or, individually, the “Party”) agree that they shall work toward creating a joint press release or statement, the content of which is mutually agreeable to the Parties. The joint press release or statement shall not contain any text or information that is disparaging to either Party.

If a joint press release or statement is agreed to,, the Parties agree that no member of the Town Council, the Town Management staff, nor the Town Manager, shall make any written, oral or electronic statement to any member of the public, the press, or any Town employee concerning the Town Manager’s termination except in the form of the mutually-created and agreed-upon joint press release or statement. Either Party may verbally repeat the substance of the joint press release or statement in response to any inquiry.

If a joint press release or statement is not agreed to, the Parties agree that no member of the Town Council, the Town Management staff, nor the Town Manager, shall make any written, oral or electronic statement to any member of the public, the press, or any Town employee concerning the Town Manager’s termination except to state the following facts: (i) the Town Manager’s date of hire; (ii) the length of the Town Manager’s employment with Town; and (iii) the Town Manager’s last day as Yountville Town Manager.

25. Voluntary Termination; Death
A. The Town Manager may voluntarily terminate his employment, by resignation or retirement, at any time during the term of this Agreement, subject to at least 30 days’ written notice by the Town Manager to Town, unless the Town Council and the Town Manager agree otherwise. In such case, Town shall have no further obligation to provide payments and benefits, including severance payments and benefits, upon the effective date of termination of employment, other than payment of accrued vacation leave or other payments required by law.

B. In the event the Town Manager dies while employed by Town, his beneficiaries or those entitled to his estate shall be paid any earned salary and accrued vacation leave at the Town Manager’s pay rate on the date of death.

26. Compliance With Law
A. This Agreement is subject to all applicable provisions of State and Federal law, the provisions of the Yountville Municipal Code, and to any other ordinances, rules, regulations, and policies of Town applicable to the Town Manager and the Town Manager position. 308328.v4 7
B. The provisions of California Government Code sections 53243 to 53243.4, as those sections now or hereafter exist are hereby incorporated by reference into this Agreement.

Thus, if the Town Manager is convicted of a crime involving an abuse of his office or position, whether before or after release from employment, the Town Manager shall fully reimburse the Town for any severance pay, paid leave, or salary disbursed pending an investigation related to the crime, or legal criminal defense funds relevant to the crime.

27. General Provisions
A. This Agreement constitutes the entire agreement between the parties. Town and the Town Manager hereby acknowledge that they have neither made nor accepted any other promise or obligation with respect to the subject matter of this Agreement.

B. If any provision or any portion of this Agreement is held to be unconstitutional, invalid or unenforceable, the remainder of the Agreement shall be deemed severable and shall not be affected and shall remain in full force and effect.

C. Any notice to Town pursuant to this Agreement shall be given in writing, either by personal service or by registered or certified mail, postage prepaid, addressed as follows:

Mayor and Town Council
Town of Yountville
6550 Yount St.

Yountville, CA 94599
With a courtesy copy to the Town Attorney at the following address or the address then shown in the records of Town for the Town Attorney:

Gary B. Bell, Esq.

Yountville Town Attorney
333 University Avenue, Suite 200
Sacramento, CA 95825
Any notice to the Town Manager shall be given in a like manner, and, if mailed, shall be addressed to the Town Manager at the address then shown in Town’s personnel records. For the purpose of determining compliance with any time limit stated in this Agreement, a notice shall be deemed to have been duly given (a) on the date of delivery, if served personally, or (b) on the second calendar day after mailing, if mailed.

D. Venue for any disputes arising from or relating to this Agreement shall lie in the Superior Court of California for the County of Napa. If an action at law or in equity is necessary to enforce or interpret this Agreement, the prevailing party shall be entitled to reasonable and actual attorneys’ fees and costs with respect to the action.

E. A waiver of any of the terms and conditions of this Agreement shall not be construed as a general waiver and either party shall be free to enforce any term or condition of this Agreement with or without notice to the other notwithstanding any prior waiver of that term or condition.

28. Amendments
308328.v4 8
This represents the entire agreement between the parties regarding the subjects contained herein. Amendments to this Agreement may only be made in writing signed by the parties hereto.

THE TOWN MANAGER
Dated:

Bradford Raulston
TOWN
Dated:

Margie Mohler, Mayor
Approved as to form:

Gary B. Bell, Town Attorney
Dated:

Attest:

Eddy Gomez, Town Clerk
Dated:

Town of Yountville • 6550 Yount Street • Yountville • California • 94599 Telephone (707) 944-8851 • FAX (707) 944-9619

MEDIA RELEASE

FOR IMMEDIATE RELEASE
Date: June 1, 2023
Contact: Eddy Gomez Town Clerk/PIO
[email protected] or (707) 948-2612
Subject: Yountville Town Council Set to Vote on New Town Manager Yountville, CA – The Town Council will vote at their regular meeting on Tuesday, June 6 th
, on a contract
to approve Brad Raulston as Yountville’s next Town Manager. After an extensive recruitment process, the Town Council unanimously selected Raulston as their top candidate. Brad and his wife will live in Yountville; his first day will be June 30, 2023. Following the retirement of former Town Manager Steve Rogers, Public Works Director John Ferons was selected to serve as interim Town Manager.

Raulston has worked for the City of National City for almost 17 years and has been the City Manager for the past 4 years. In addition to serving as City Manager, Raulston was Deputy City Manager and Executive Director of National City’s CDC Housing Authority and Redevelopment Agency where he worked on numerous housing projects. Before his experience in public service, Raulston worked in the private sector with land use and development companies in the San Diego region. He also has experience managing and developing hotels and restaurants. He was President of the Binational Organizing Committee, which organized a San Diego/Tijuana bid for the 2016 Summer Olympic Games. In addition, Raulston served non-profits including Habitat for Humanity, ARTS (A Reason to Survive) and Olivewood Gardens.

Raulston has a BA degree in Political Economies of Industrial Societies from UC Berkeley, studied urban design at the NewSchool of Architecture, and holds a Master of Public Administration (MPA) from San Diego State University.
“The Town Council made an excellent decision in selecting Brad from a large pool of applicants. We unanimously concluded that he has the qualities Yountville was looking for in our next Town Manager.

He brings experience, passion, and the ability to listen to the residents and business community with a desire to help Yountville achieve its future goals,” according to Mayor Margie Mohler.

Brad has said, "I'm thankful to the Town Council and honored to be the next Town Manager of Yountville. Steve Rogers and his staff have left a solid foundation and I am committed to implementing the community's priorities while maintaining the quality of life the Town deserves. I look forward to living in the beautiful town and meeting all of the people who make Yountville so special." ABOUT THE TOWN OF YOUNTVILLE TOWN COUNCIL: The Town of Yountville is a council-manager form of government. Elections are held every two years with four-year terms for all positions. Council is responsible for appointing the Town Manager and Town Attorney.
### END ###
Town of Yountville
Staff Report
6550 Yount Street
Yountville, CA 94599
Agenda Item #: 10B
Yountville Town Council Staff Report
DATE: June 6, 2023
TO: Mayor and Town Council
FROM: Eddy Gomez, Town Clerk
PREPARED BY: John Ferons, Interim Town Manager
SUBJECT:

Discussion and possible action regarding appointment of a Town Council Member to the Alternate Position to the Napa County Climate Action Committee and to disband the NVUSD 2x2 “Standing Committee” and form the NVUSD 2x2 “Ad Hoc” Committee.

DISCUSSION/BACKGROUND
The Mayor and Council Members serve on various county-wide and regional committees representing the interests of the Town. At the December 6, 2022, Town Council meeting, the Town Council made appointments to the various Countywide boards, committees, and commissions the Councilmembers serve upon and made changes to the Council’s Ad Hoc and Standing Committees. At the February 21, 2023, Town Council meeting with Council Member Reeves having filled the final seat, the Town Council revisited the assignments and reapportioned assignments as needed with full Town Council membership.

Per Town Council Protocols, Town Council committee assignments are reviewed on an annual basis and may be reassigned from time to time as the need arises. Appointments are subject to approval by a majority of the Town Council.

Napa County Climate Action Committee
The Napa County Climate Action Committee meets regarding the countywide commitment to address climate change and in 2020 formed the Napa County Climate Action Committee (CAC). The CAC is administered and staffed by Napa County.

At the time of Town Council appointments, the CAC bylaws provided for two elected officials from each of the six jurisdictions to participate on the committee with no provisions for an alternate. The CAC was experiencing difficulty meeting with a quorum therefore they have amended their bylaws to allow for an alternative.

At the present time Councilmembers Reeves and Trippe are the delegates to the CAC. This action is to appoint another Councilmember as the alternate delegate to the CAC.

NVUSD Standing Committee
Prior to the February 21st assignment of delegates, Mayor Mohler had received a request from Napa Valley Unified School District Superintendent regarding resuming a NVUSD 2x2 committee meeting to provide regular informational updates on NVUSD activities and initiatives. With the prior Town Council, former Mayor Dunbar and former Vice-Mayor Dorman served as the Town’s representatives in this joint 2x2 committee, which at that time was considered an Ad Hoc Committee. Meetings were held periodically to hear updates from NVUSD staff and trustees regarding general school district activities.

During the February 21st Town Council Meeting, the Town Council created the NVUSD 2x2 “Standing Committee” and voted to assign Vice-Mayor Knight and Councilmember Reeves to that standing committee.

The Town Council Protocols and state law define Standing Committees as follows:
• Under the Brown Act, “standing committees of a legislative body, irrespective of their composition, which have a continuing subject matter jurisdiction, or a meeting schedule fixed by charter, ordinance, resolution, or formal action of a legislative body” are subject to all open meeting requirements. Standing Committees shall be established and consist of two Council Members appointed by the Council. Membership shall only be modified by Council action. Standing Committees shall select a Chair to conduct meetings. • For the purposes of “subject to all open meeting requirements”, this means the meetings must comply with the Brown Act, have a posted agenda, be available to the public, be within Town Limits and have a Chair to conduct the meetings on the Town’s behalf.

Subsequent to the formation of the NVUSD 2x2 Standing Committee, on May 8th this committee received an invitation and agenda from NVUSD for a 2x2 meeting with NVUSD staff at the NVUSD location with an agenda that included “General District Update”. NVUSD requested that the meeting take place outside the Town’s boundaries. However, under the Brown Act, standing committees must meet inside the Town’s boundaries.

Town staff responded to NVUSD staff and informed them of this issue and the meeting was cancelled as a result.

In response to the Town’s NVUSD 2x2 committee member’s desire to meet with NVUSD to discuss general school district information, the Town Council may do the following:
• Disband the NVUSD Standing Committee
• Form a new NVUSD Ad Hoc Committee following the requirements of the Brown Act, which include:
o Limited purpose and duration for the committee (i.e., no continuing subject matter jurisdiction);
o No fixed meeting schedule; and
o Automatic disbandment upon completion of the assigned task within the timeframe allowed (e.g., by the end of the calendar year).

Under the Brown Act, a properly created ad hoc committee is not required to comply with open meeting requirements. Ad Hoc Advisory Committees have a fixed, limited assignment and recommendations of the Committee must be presented to the entire Council at a noticed meeting. Any action to modify the Committee shall be placed on the Council agenda.

For the purposes of this agenda item Town Council may pass two separate motions:

1. Move to appoint a Councilmember as an Alternate to the Napa County Climate Action Committee.

2. Move to disband the NVUSD 2x2 Housing Committee, form a NVUSD Ad Hoc Committee, appoint two councilmembers to said committee, establish the purpose of the committee is to discuss general school district information and set the time limit of the committee to terminate.

ENVIRONMENTAL REVIEW
Exempt per California Environmental Act (CEQA) Guideline, Section 15061(b)(3)

FISCAL IMPACT
Is there a Fiscal Impact? No
Is it Currently Budgeted? N/A
Where is it Budgeted? N/A
Is it Mandatory or Discretionary?
Is there a Staff Resource Impact? No

STRATEGIC PLAN GOAL
Is item Identified in Strategic Plan? Yest
If yes, Identify Strategic Goal and Objective. Visionary Leadership Briefly Explain Relationship to Strategic Plan Goal and Objective. By serving on the various Boards and Commissions, it supports the Council’s visionary leadership role in maintaining effective Town Governance which includes partnerships with other local elected officials.

RECOMMENDATION
Receive staff report and direct questions to staff.

Receive public comment.

Conduct Council discussion.

By minute order motion, appoint Council Members to positions and make all other necessary changes.

Yountville, Countywide and Regional
Boards, Committees, and Commissions
Page | 1
Board/Committee/Commission Council Member/Other Staff
Representative Meeting Schedule/Location Purpose of Meeting Body

YOUNTVILLE
Town Council Margie Mohler – [email protected]
Eric Knight – [email protected]
Robin McKee-Cant –
[email protected]
Hillery Trippe – [email protected]
Pam Reeves – [email protected]
All First and Third Tuesdays of the Month
(No Meeting on the Third Tuesday in
August and December)
Yountville - Town Council Chambers
Town Council Meeting as the following:
• Yountville Housing Authority
• Yountville Finance Authority
• Yountville Parking Authority
Same as Above All Third Tuesday in January
Yountville - Town Council Chambers
ZDRB (Zoning & Design Review Board) Kimberly Cook –
[email protected]
Michael Zagorzek -
[email protected]
Steven Miller –
[email protected]
Jeri Hansen –
[email protected]
VACANT
Irene Borba, Planning &
Building Director
[email protected]
Hillary Gaede, Deputy Town
Clerk [email protected]
Beatriz Becerra, Management
Fellow [email protected]
Second Tuesday Monthly at 5:30 pm
Yountville - Town Council Chambers
The Zoning & Design Review Board
(ZDRB) is comprised of five (5) members
appointed by the Town Council to
staggered three-year terms of office. The
ZDRB is responsible for making decisions
regarding use permits in the R-District,
home occupations, second dwelling units,
change in uses in C-Districts, design review
in H-Districts and lot line changes. The
ZDRB will also hold study sessions and
advise the Council regarding amendments
to the General Plan, Zoning and Design,
and Subdivision Ordinances, Capital
Improvement Plan and design review in
other zoning districts.

Yountville, Countywide and Regional
Boards, Committees, and Commissions
Page | 2
Board/Committee/Commission Council Member/Other Staff
Representative Meeting Schedule/Location Purpose of Meeting Body Parks & Recreation Advisory Commission Alan Tenscher –
[email protected]
Carol Shirmang –
[email protected]
Kathy Ainsworth –
[email protected]
Vincent Courtney –
[email protected]
David Damico –
[email protected]
Samantha Holland, Parks &
Recreation Director
[email protected]
Eddy Gomez, Town Clerk
[email protected]
Third Thursday Every Other Month
(January, March, May, July, September,
and November) at 6:00 p.m.

Yountville - Town Council Chambers
The purpose of the Commission is to
advise Council and staff on matters that
pertain to facilities, parks, public recreation,
library, cultural and historical activities,
senior citizen and teen activities, volunteer
services and user fees.

Yountville Arts Commission Cynthia Kapjian –
[email protected]
Geoffrey Leigh –
[email protected]
Jim McDonald –
[email protected]
Judy Meredith –
[email protected]
Noel Resnick –
[email protected]
Ronda Schaer –
[email protected]
PJ Hudson –
[email protected]
Samantha Holland, Parks &
Recreation Director
[email protected]
Eddy Gomez, Town Clerk
[email protected]
First Monday of the Month at 5:00 p.m.

Yountville – Town Council Chambers
The mission of Yountville Arts is to provide
vision, leadership, inspiration and support
to artists and their art in Yountville and to
serve in an advisory capacity to the Town
Council and staff in matters pertaining to
the cultural arts including, but not limited to,
the development of visual, performing and
literary arts.

Yountville, Countywide and Regional
Boards, Committees, and Commissions
Page | 3
Board/Committee/Commission Council Member/Other Staff
Representative Meeting Schedule/Location Purpose of Meeting Body Yountville Community Foundation Resident Category:

Pamela Zeidell
Sandra Fagan
Scott Owens
Carol Fink
Majel Arnold
Carol Shirmang, PRAC
Representative
Cynthia Kapjian, YAC Representative
VACANT, Chamber of Commerce
Rep.

VACANT, Non-Profit Organization
Rep.

Brad Raulston, Town Manager
[email protected]
Samantha Holland, Parks &
Recreation Director
[email protected]
Fourth Friday - Quarterly at 3:00 p.m.

Yountville - Community Center
2022 Calendar
• January 28
• April 22
• July 22
• October 25
• January 27, 2023
The purpose of the non-profit organization
is to promote and raise funds to support
community-based programming to benefit
and serve the residents of the Town
including but not limited to: 1) youth
recreation and education; 2) community
based wellness and enrichment; 3) senior
recreation, leisure, education and support
services; 4) parks and facilities
improvements; 5) cultural arts; literary,
visual and performing arts programs; and 6)
initiatives for events and programs staffed
by community volunteers.

Affordable and Workforce Housing Oversight
Committee (Measure S 2018)
Resident Category:

Lisa Bertolucci
Sandra Fagan
Joseph Bonner
Maxence Compagnon, Lodge
Business Rep.

VACANT, Lodge or Local Business
Rep.

Celia King, Finance Director
[email protected]
Meets twice a year with a date TBD.

Yountville – Council Chambers
The Committee’s annual duties include:

Review revenue receipts and expenditure
funds.

Review status of the programs and
services, including the portion of programs
and services funded with a combination of
Measure S Funds and funds from other
sources or accounts.

Prepare a report and make a presentation
to the Town Council regarding Measure S
Funds and the revenue receipts and
expenditures and status of the programs
and services.

Yountville, Countywide and Regional
Boards, Committees, and Commissions
Page | 4
Board/Committee/Commission Council Member/Other Staff
Representative Meeting Schedule/Location Purpose of Meeting Body Yountville Tourism Business Improvement
District (TBID) Local Governing Committee
Council Member McKee-Cant
[email protected]
Brad Raulston, Town Manager
[email protected]
Hilary Gaede, Deputy Town
Clerk
[email protected]
As needed
Yountville – Time and Location TBD
The Governing Committee oversees the
expenditure of the Town of Yountville's
locally designated NVTID funds in
accordance with the requirements of
Resolution No. 2010-72, the NVTID
Management District Plan (“Management
Plan”), and the Property and Business
Improvement District Act of 1994 (“’94
Law”).

COUNTYWIDE
Napa County City Selection Committee
(Mayors)
Mayor Margie Mohler (Automatic)
[email protected]
Vice Mayor Eric Knight (Alternate)
[email protected]
Mayors
Staffed by County Clerk of the
Board
Neha Hoskins, Clerk of the
Board
Greg Morgan, Deputy Clerk of
the Board
clerkoftheboard@countyofnap
a.org
Third Tuesday of the month in January,
April and June at 1:00 pm. Meeting
schedule coincides with Flood Control
meeting dates
Napa - Board of Supervisors Meeting
Room
Napa County Flood Control and Water
Conservation District Board (NCFC&WCD)
Mayor Margie Mohler (Automatic)
[email protected]
Council Member Hillery Trippe
(Alt 1) [email protected]
Richard Thomasser, PG
Deputy PW Director/District
Manager
County of Napa
Richard.thomasser@countyof
napa.org
Clerk – Sarah Geiss, Staff
Services Analyst
[email protected]
g
First and Third Tuesday Monthly at 1:30 pm
Napa – Board of Supervisors Meeting
Room
The Napa County Flood Control and Water
Conservation District (District) is the local
sponsor for the Napa River Flood
Management Plan and administers water
supply contracts, watershed management
and stormwater management programs
throughout Napa County. The District’s
mission is the conservation and
management of flood and storm waters to
protect life and property; the maintenance
of the County watershed using the highest
level of environmentally sound practices;
and to provide coordinated planning for
water supply needs for the community.

Yountville, Countywide and Regional
Boards, Committees, and Commissions
Page | 5
Board/Committee/Commission Council Member/Other Staff
Representative Meeting Schedule/Location Purpose of Meeting Body Napa Valley Transportation Authority (NVTA) Mayor Margie Mohler (Automatic) [email protected]
Vice Mayor Eric Knight
[email protected]
Council Member Hillery Bolt Trippe,
(Alt. 1) [email protected]
Council Member Robin McKee-Cant,
(Alt. 2)
Kate Miller, Executive
Director, NCTPA
[email protected]
Laura Sanderlin, Board
Secretary
[email protected]
Third Wednesday Monthly at 1:30 pm –
Napa – Transit Center located at
625 Burnell Street
The Napa Valley Transportation Authority
(NVTA) is a Congestion Management
Agency formed in 1998 as a joint effort by
the Cities of American Canyon, Calistoga,
Napa, and St. Helena; the Town of
Yountville, and the County of Napa. NVTA
serves as the countywide transportation
planning agency. The agency's goals,
duties, and composition make it easier for
local governments to tackle the increasingly
complex problem of traffic congestion.

Upper Valley Waste Management Agency Mayor Margie Mohler [email protected]
Council Member Hillery Bolt Trippe,
(Alternate) [email protected]
Steve Lederer, Public Works
Director (County of Napa)
[email protected]
g
Third Monday Bi-Monthly at 1:30 pm
Yountville - Town Council Chambers
The Upper Valley Waste Management
Agency (UVA) was formed for the purpose
of providing coordination of economical,
regional waste management services, and
meeting the requirements of the California
Integrated Waste Management Act -
namely to reduce the amount of "waste"
currently being landfilled and instead keep
valuable materials and resources within the
economic cycle.

Watershed Information and Conservation
Council (WICC)
Vice Mayor Eric Knight
[email protected]
Council Member Pam Reeves
(Alternate) [email protected]
David Morrison, Interim
County Executive Director
David.Morrison@countyofnap
a.org
Jamison Crosby, Natural
Resources Conservation
Manager County of Napa
Jamison.Crosby@countyofnap
a.org
Clerk: Alexandria
Quackenbush -
alexandria.quackenbush@cou
ntyofnapa.org
Fourth Thursday Quarterly at 3:00 pm
Napa - County Administration Building
1195 Third St., Suite 103, First Floor, HR
Conference Room
https://www.napawatersheds.org/
Yountville, Countywide and Regional
Boards, Committees, and Commissions
Page | 6
Board/Committee/Commission Council Member/Other Staff
Representative Meeting Schedule/Location Purpose of Meeting Body Napa County Youth Opportunities
Commission
(Formerly the Gang & Youth Violence
Commission – changed 3-17-17)
Vice Mayor Eric Knight
[email protected]
Sheriff Liaison for Yountville,
District Attorney’s Office
TBD, Supervising Legal
Secretary
Meets a Minimum of four times per year
once in each of the following cities:

City of American Canyon
City of Napa
City of Calistoga
City of St. Helena
Has been inactive for a while
Local Agency Formation Commission of
Napa County (LAFCO)
Mayor Margie Mohler
[email protected]
Brad Raulston, Town Manager
Irene Borba, Planning &
Building Director
[email protected]
Brendon Freeman, LAFCO,
Executive Director
[email protected]
First Monday Every Other Month at 2:00
pm
Meetings primarily occur in Napa – Board
of Supervisors Meeting Room and may also
rotate.

Legislation authorizes LAFCOs with
regulatory and planning powers to
coordinate the timely formation and
development of local governmental
agencies and their municipal services.

Notable regulatory duties include approving
or disapproving proposals involving (a) city
incorporations or disincorporations, (b)
special district formations, consolidations,
and dissolutions, (c) city and special district
annexations and detachments, and (d) city
and special district outside
service extensions. LAFCOs inform their
regulatory duties through a series of
planning activities, which includes
establishing and updating spheres of
influence for all local governmental
agencies.

Yountville, Countywide and Regional
Boards, Committees, and Commissions
Page | 7
Board/Committee/Commission Council Member/Other Staff
Representative Meeting Schedule/Location Purpose of Meeting Body Countywide Climate Action Committee
(Formerly County Climate Collaboration Ad
Hoc Committee)
Council Member Hillery Bolt Trippe
[email protected]
Council Member Pam Reeves
[email protected]
Brad Raulston, Town Manager
Irene Borba, Planning &
Building Director
[email protected]
David Morrison, Interim
County Executive Director
David.Morrison@countyofnap
a.org
Clerk: Alexandria
Quackenbush
alexandria.quackenbush@cou
ntyofnapa.org
Meetings for 2023 are scheduled to take
place on the fourth Friday January through
October and the third Friday in November
and December.

Established at the 7-2-19 Council Meeting
Climate Action Committee meets regarding
the countywide commitment to address
climate change and in 2020 formed the
Napa County Climate Action Committee
(CAC). The CAC consists of two elected
officials from each of the six jurisdictions.

The CAC is administered and staffed by
Napa County.

REGIONAL
Cal Cities – Annual Conference
(Formerly League of California Cities)
All Council Brad Raulston, Town Manager
[email protected]
2023 Sacramento – September 20, 2023 Annual Conference and Expo | Cal Cities Cal Cities
(Formerly League of California Cities)
Mayor Margie Mohler
[email protected]
https://www.calcities.org/
Cal Cities – North Bay Division
(Formerly League of California Cities)
All Council (voting members)
Staff (non-voting members)
Mayor Margie Mohler on the Executive
Committee
Rotates yearly between four
North Bay Counties – Marin,
Sonoma, Napa, and Solano
Fourth Thursday Quarterly at 6:30 pm
• 2023 Calendar
• North Bay Division | Cal Cities
Association of Bay Area Governments
General Assembly (ABAG)
Appointed Annually:

Council Member Hillery Bolt Trippe
Delegate [email protected]
Vice Mayor Eric Knight (Alternate)
[email protected]
Clerk: Fred Castro
[email protected]
Annual Spring and Fall General Assembly
2023 Calendar
Meeting Location – Bay Area Metro Center,
375 Beale St, San Francisco – Meeting
Virtually
ABAG’s General Assembly, which meets at
least once a year as part of the GA
Conference, determines policy and adopts
the annual budget and work program.

Yountville, Countywide and Regional
Boards, Committees, and Commissions
Page | 8
Board/Committee/Commission Council Member/Other Staff
Representative Meeting Schedule/Location Purpose of Meeting Body Napa County League of Governments
(NCLOG)
Mayor and Council (voting members)
Staff (non-voting members)
City of St Helena is Host for
2023
Paul Dohring, Mayor
Cindy Tzafopoulous,
ctzafopoulous@cityofsthelena.
org
Second Thursday, Three Times Per Year
Location Rotates by City/Town
2023 Host – St. Helena
NCLOG.pdf (sodacanyonroad.org)

COUNCIL AD HOC/STANDING

SUBCOMMITTEES
Emergency Preparedness Standing
Committee
Vice Mayor Eric Knight
[email protected]
Council Member Robin McKee-Cant
[email protected]
Brad Raulston, Town Manager
[email protected]
Clerk: Beatriz Becerra,
Management Fellow
[email protected]
As needed
Established at the 5-15-18 Council Meeting
Transitioned to Standing Committee 1-7-20
Napa Valley Unified School District 2x2
Standing Committee
Vice Mayor Eric Knight
[email protected]
Council Member Pam Reeves
[email protected]
Brad Raulston, Town Manager
NVSUD Contact: Vera
Morales, Executive Assistant
[email protected]
Eddy Gomez, Town Clerk
[email protected]
TBD Will meet quarterly
Housing Standing Committee Vice Mayor Eric Knight
[email protected]
Council Member Pam Reeves
[email protected]
Irene Borba, Planning &
Building Director
[email protected]
Brad Raulston, Town Manager
[email protected]
Eddy Gomez, Town Clerk
[email protected]
As needed
Yountville, Countywide and Regional
Boards, Committees, and Commissions
Page | 9
Board/Committee/Commission Council Member/Other Staff
Representative Meeting Schedule/Location Purpose of Meeting Body

MCE BOARD REPRESENTATIVE
MCE (Marin County Energy) Representative
(Can be either Council Member or may
choose to share representation with any
other MCE member jurisdiction)
County Supervisor Ryan Gregory and
Napa City Council Member Beth
Painter (representing on behalf of the
Town and Napa County Cities)

N/A N/A
Meets at 7:00 p.m. on the Third Thursday
of each month and representative may
participate in standing or Ad-Hoc
Committees depending on interest and
availability. Meetings held at MCE’s San
Rafael and Concord Offices.

MTC (Metropolitan Transportation
Commission) Representative (Can be either
Council Member or may choose to share
representation with any other MCE member
jurisdiction)
County Supervisor Alfredo Pedroza
(representing on behalf of the Town
and Napa County Cities)
N/A **Added at February 21, 2023 Town
Council Meeting
Town of Yountville
Staff Report
6550 Yount Street
Yountville, CA 94599
Agenda Item #: 10C
Yountville Town Council Staff Report
DATE: June 6, 2023
TO: Mayor and Town Council
FROM: John Ferons, Public Works Director
PREPARED BY: Gary Bell, Town Attorney
SUBJECT:

Discussion and Possible Direction Regarding Benefits for Councilmembers

DISCUSSION/BACKGROUND
State law includes strict controls on salaries paid to Councilmembers. Specifically, Government Code section 36516 provides, for a Town of 35,000 or fewer people, that salary paid to Councilmembers may not exceed $300 per month increased by no more than 5% per year. A salary increase may not apply to a Councilmember during the Councilmembers’ term of office; however, a salary increase may apply to all Councilmembers serving staggered terms whenever one or more Councilmembers becomes eligible for a salary increase by virtue of beginning a new term of office. (Gov. Code, § 36516.5.) In practice, this means a salary increase applies to all Councilmembers during the first pay period following the swearing in of Councilmembers after a General Municipal Election. The next General Municipal Election is in November 2024.

Councilmembers are authorized to participate in the Town’s “health and welfare benefits” provided the benefits are “no greater than that received by non-safety employees” of the Town. (Gov. Code, §§ 53208, 53208.5.) A “‘health and welfare benefit’ means any one or more of the following: hospital, medical, surgical, disability, legal expense or related benefits including, but not limited to, medical, dental, life, legal expense, and income protection insurance or benefits, whether provided on an insurance or a service basis, and includes group life insurance as defined … .” (Gov. Code, § 53200, subd. (b), (d).) To ensure salary controls are not overridden by providing health and welfare benefits, the California Attorney General in at least two opinions has opined that cash payments in lieu of benefits are not permitted, and that the Town may either: (1) provide benefits by paying a service provider, or (2) reimburse Councilmembers for actual expenses incurred. (83 Ops.Cal.Atty.Gen. 124 (May 3, 2000); 103 Ops.Cal.Atty.Gen. 8 (March 3, 2020).) In either case, the provision of benefits or reimbursement must be “no greater than that received by non-safety employees.”
On May 7, 2019, the Town Council adopted Resolution Number 19-3546 “Amending Town Council Benefits Plan for Elected Officials,” a copy of which is attached to this staff report. A question was asked regarding health and welfare benefits for Councilmembers and spouses and reimbursement for certain Expenses. With the above background information in mind, staff is requesting direction from the Town Council regarding any amendments to this resolution. If consensus direction is provided, staff will return at a future meeting with a revised resolution for consideration by the Town Council.

ENVIRONMENTAL REVIEW
Not Applicable

FISCAL IMPACT
Is there a Fiscal Impact? Yes
Is it Currently Budgeted? Yes
Where is it Budgeted? Town Council Budget: 01-1001
Is it Mandatory or Discretionary? Discretionary
Is there a Staff Resource Impact? No

STRATEGIC PLAN GOAL
Is item Identified in Strategic Plan? No
If yes, Identify Strategic Goal and Objective. N/A
Briefly Explain Relationship to Strategic Plan Goal and Objective. N/A

RECOMMENDATION
Receive staff report and direct questions to staff.

Receive public comment.

Conduct Council discussion and provide possible direction regarding benefits for Councilmembers.

Town of Yountville
Staff Report
6550 Yount Street
Yountville, CA 94599
Agenda Item #: {{section. number}}A
Yountville Town Council Staff Report
DATE: June 6, 2023
TO: Mayor and Town Council
FROM: Celia King, Finance Director
PREPARED BY: Celia King, Finance Director
SUBJECT:

Consider Adoption of Resolution Number 23-4210 Adopting the 2023/2024 Annual Budget, Appropriations (Gann) Limit for Fiscal Year 2023/2024, Salary Ranges and Existing Fiscal Policies (General Finance Policy, Town Investment Policy, Use of Long-Term Debt Policy, OPEB Trust Investment Policy, Fund Balance Policy, Utility Enterprise Rate Policy, Use of Drought Water Reserve Policy, and Use of Utility Enterprise Capital Projects Restricted Fund Policy).

DISCUSSION/BACKGROUND
The Town’s Management Team began work on the budget in January 2023 with budget planning and discussions, preparing salary/benefit projections, developing preliminary revenue and expenditure estimates, and entering budget requests into the Town’s new OpenGov budgeting software.

On February 7, 2023, budget parameters and assumptions were introduced to the Town Council for feedback and direction. Staff continued to develop and compile the budget and each department presented their budget requests to the Town Manager before his departure and the Interim Town Manager for review and approval before the May budget workshops.

Fiscal Year (FY) 2023/2024 revenue projections for TOT and Sales Tax were made conservatively as the Town continues to see economic recovery and growth. Expenditures are also returning to a more typical level and include contributions to the Other Post-Employment Benefits (OPEB) and Pension Stabilization Reserve Plan (PRSP) trusts as well as internal repair and replacement funds. In addition, the OPEB and PRSP trusts will continue to be utilized to pay for current retiree medical premiums and the annual CalPERS Unfunded Actuarially Accrued Liability (UAAL). Reserve funds are currently exceeding the Council established reserve policy minimums, and reserves as a whole will be evaluated in more depth in the coming fiscal year.

The General Fund budget maintains established core levels of service with a focus on initiatives identified in the Town’s Strategic Plan. The budget will provide for the costs of employee salaries and benefits, contractual cost increases for public safety and animal shelter services, and continue the Town’s investment in technology, infrastructure, and reserves.

The following are a few of the more notable outcomes of the Town’s 2023/2024 Annual Budget:

Total Expenditure Budget including general fund, enterprise funds, special revenue funds, capital projects and debt service: $26,562,633.

Total General Fund Revenue is projected at: $13,455,322 with the following three sources as the most significant to the Town’s ability to provide services.

Transient Occupancy Tax (TOT), 58% of the General Fund Revenue, is projected at $7,775,000. While the economic environment remains unpredictable, recent activity suggests that tourism in Yountville will remain stable.

Sales Tax, 13% of General Fund revenue, is projected at $1,695,000. Nearly 70% of the Town’s sales tax revenue is derived from the many successful restaurants and tasting rooms. This estimate is conservative in anticipation of a slight slowing of economic growth in late 2023.

Property Tax, 18% of General Fund revenue, is projected at $2,431,280 based on year-to-date property tax revenue received in the current fiscal year. This final projection is higher than the original estimate which was based on prior year’s budget escalated by a growth factor of 2% which is the maximum inflation allowed per the State Board of Equalization Property Tax Division.

Total General Fund Expenditures projected at: $11,473,343 of this amount, 61% is attributed to costs in Public Safety, Public Works, Parks and Recreation and the remaining 39% attributed to Town Council, NonDepartmental, Information Technology & Communications, Community Promotion, Town Manager, Finance, Risk Management, Town Attorney, Town Clerk and Planning.

The Town’s budget includes:
7% estimated increase for medical benefits.

Funding for 34 full-time, (1 position is limited term duration), and part-time positions. $824,096 for PERS Normal Costs and Unfunded Actuarially Accrued Liability.

Worker’s Compensation ($114,897), Property ($89,425) and Liability ($290,539) Insurance premiums allocated to departments.

The General Fund budget includes the following fund balance allocations:

Committed for Insurance & Claims Retention (minimum requirement of $30,000): $50,000 Assigned for Budget Contingencies: $573,667 (5% of budgeted General Fund expenditures) Assigned for Legal Contingencies: $250,000
Assigned for Affordable Housing Opportunities $3,616,075 Emergency Reserve Fund 04: Estimated ending fund balance of $2,857,761 or 25% of General Fund operating expenses (policy minimum 20%)
Unanticipated Tourism Revenue Deficits Reserve Fund 05 (previously called the Revenue Stabilization Reserve Fund): Estimated ending fund balance of $2,865,569 or 37% of projected TOT revenue (policy minimum 25%)
Enterprise Funds:

The Water and Wastewater Utility Enterprise Funds budgets account for revenues collected for providing services as well as expenditures relative to operating, and capital projects.

The Water Utility Operations Fund (61) is projected to end FY 2022/2023 with a negative fund balance of approximately $86,217. This is mostly due to the cost of water purchases experienced in FY 2018/2019 and 2019/2020 that eliminated over $500,000 of previously available fund balance and put this fund into a deficit.

This estimation is contingent upon the annual water purchase and wastewater treatment cost true-up conducted with the Veterans Home at the close of the current fiscal year.

Activity in the Water Utility Capital Improvements Fund (60) for FY 2023/2024 includes $65,000 budgeted for the Webber Street Intertie Project, and a combined total of $65,500 for Hydrant Repair and Water Meter Replacement Programs. Total project costs for this fund are estimated to be $138,500. This fund is typically supported by the Water Utility Operations Fund (61); however, the operating fund does not have the capacity to provide funding in FY 2023/2024.

The Wastewater Utility Operating Fund is projected to end with an increase to fund balance of $617,435 at the end of FY2022/2023, after accommodating transfers and covering operating expenses. This estimation is also contingent upon the annual water purchase and wastewater treatment cost true-up conducted with the Veterans Home at the close of the current fiscal year. The Wastewater Utility Operations Funds continue to have debt for the State Water Resources Loan, and a portion of the 2020 Direct Placement Financing related to the Madison & Yount Sewer Replacement project.

In FY 2023/2024, the Wastewater Treatment Capital Fund 63 includes several large projects such as Treatment Plant Building Modifications ($2,000,000), Wastewater Treatment Plant Basin Assessment ($500,000), and the completion of the Emergency Recycled Water Transmission Main Repair ($650,000). The Town anticipates that some federal grant funding and insurance reimbursement will help to cover some of these costs.

In January 2023, the Town implemented the first year of the newly adopted five-year utility rate schedule. It is expected that the new rate schedule will eliminate the gap between expenditures over revenues and ensure that utility operations are able to remain self-sustaining. It is adopted Town Council policy that the General Fund does not subsidize the cost of water and wastewater utility service.

Capital Projects:

The Town continues its commitment to invest in the capital infrastructure and maintenance for streets, parks, pathways, facilities, and flood control. All capital projects for the fiscal year are listed in the Capital Improvement Program section of the budget and have been included in the Capital Projects Fund, Gas Tax Fund, Water Capital Fund, Wastewater Collection System Capital Fund, Wastewater Treatment Capital Fund, SB1 Fund, Measure T Fund, and Facilities Repair and Replacement Fund. The Town’s Capital Improvement Program (all project funds) for Fiscal Year 2023/2024 includes costs totaling $8,288,100 for projects.

The Capital Projects Fund (50) is expecting $535,000 in revenue from state and federal grants in Fiscal Year 2023/2024. Town staff will continue to identify and apply for additional grants as they may become available and are appropriate projects for the Town. We will also focus on infrastructure project grants for the water and wastewater utility capital funds to reduce potential rate payer costs.

Budget Factors:

A factor continuing to influence the budget is changes in the California Public Employees’ Retirement System (CalPERS or PERS) rates. To mitigate costs, the Town has a three-tiered system for classic employees (Tier 1), classic employees hired after 2011 (Tier 2), and employees new to PERS hired after 2011 (Tier 3). For each tier, there is an employer/employee share distribution, to cover PERS costs. Approximately 23% of the Town employees are in Tier 1. PERS costs presently represent about 11% of total salaries and benefit costs in Fiscal Year 2023/2024.

An ongoing issue will be the overall economic PERS Fund performance, and the recent lowering of the discount rate (adjustments in the Town’s costs due to market performance and losses). The Finance Department will continue to monitor this topic and provide fiscal impact updates as they become available.

Summary of changes from budget workshops:
• Based on recent data acquired, increased anticipated fire tax credit in department 01-3201 from $228,000 to $272,000.
• Per Town Council direction, increased budget allocation for Open House/Meet & Greet Event costs from $5,000 to $10,000.
• Based on staff suggestions and Town Council approval in budget workshop, increased Planning Department Contract Services budget from $10,000 to $60,000 for on-call specialty consultants. • Using year-to-date actuals for the current fiscal year as a baseline, increased projected Property Tax revenue to a total budget of $2,431,280.
• Per Town Council direction, increased General Fund Assigned for Legal Contingency fund balance allocation from $200,000 to $250,000.
• Added budget allocation for $25/month Deferred Compensation match benefit for Town Council members per Resolution 19-3546.
• Per Town Council direction, added PK-0033 Shade Structure at North Park project to Capital Projects Fund budget in the amount of $150,000.

Changes subsequent to budget workshops:
• Added health insurance for Town Council dependents.

Gann Limit:

In concert with the annual budget adoption process the Gann Limit calculations have been completed to ensure the Town is in compliance with, and not exceeding the limit including its’ voter approved override. For the upcoming fiscal year, the Town is under the limit by 41.29%. Because this limit is driven by legislation governing the use of tax proceeds, staff has reviewed Article XIII B, California Constitution Government Spending Limit, and the League of California Cities 1991 Revenue Manual, to ensure all calculations were properly included.

Budget Completion:

On or before July 1, the final adopted budget document will be available on the Town’s website on the Budget Information page. The Town will offer both an Online Budget Book, and a printed Budget document that will be made available to Council Members and Management Team staff. A public copy of the Budget document will be kept at Town Hall and the Yountville Library. Please follow the link below to view the Town of Yountville Online Budget Book.
https://ca-yountville.civicplus.com/472/Budget-Fiscal-Year-2023-2024

ENVIRONMENTAL REVIEW
Exempt per California Environmental Act (CEQA) Guideline, Section 15061(b)(3)

FISCAL IMPACT
Is there a Fiscal Impact? Yes,
Is it Currently Budgeted? No
Where is it Budgeted? N/A
Is it Mandatory or Discretionary? Mandatory
Is there a Staff Resource Impact? Yes

Briefly Explain Relationship to Strategic Plan Goal and Objective. The Town's budget enables staff to complete projects and conduct business to serve residents, businesses, and visitors. The budget is a financial plan that is developed in concert with the Town Council Strategic Plan. Elements of the Strategic Plan are completed through the staff work that is funded by the approved budget.

RECOMMENDATION
Receive staff report and direct questions to staff.

Receive public comment.

Conduct Council discussion.

Adopt Resolution Approving Resolution Number 23-4210 Adopting the 2023/2024 Operating Budget, Appropriations (Gann) Limit for Fiscal Year 2023/2024, Salary Ranges and Existing Fiscal Policies (General Finance Policy, Town Investment Policy, Use of Long-Term Debt Policy, OPEB Trust Investment Policy, Fund Balance Policy, Utility Enterprise Rate Policy, Use of Drought Water Reserve Policy).

Town of Yountville
Resolution Number 23-4210
ADOPTING AND APPROVING THE 2023/2024 ANNUAL BUDGET, APPROPRIATIONS (GANN) LIMIT FOR FISCAL YEAR 2023/2024, SALARY RANGES, AND REAFFIRMING AND REVISING

EXISTING FISCAL POLICIES (GENERAL FINANCE POLICY, TOWN INVESTMENT POLICY, USE

OF LONG-TERM DEBT POLICY, OPEB TRUST INVESTMENT POLICY, FUND BALANCE

POLICY, UTILITY ENTERPRISE RATE POLICY, USE OF DROUGHT WATER RESERVE POLICY,

USE OF WATER AND WASTEWATER UTILITY ENTERORUSE CAPITAL PROJECTS RESTRICTED

FUND POLICY)
Recitals
A. Whereas government accounting standards, fiscal responsibility and accountability require that the Town adopt an operating budget for revenues and expenditures prior to the start of each new fiscal year, and review and update fiscal policies as appropriate, the Town Council has received information from staff and reviewed and considered the proposed budget in a series of meetings.

B. Whereas the Town Council reviewed detailed reports, heard presentations from staff, posed questions, deliberated, and provided comments and direction to staff related to the preliminary budget assumptions during the regular Council meeting on February 7, 2023, received a comprehensive General Fund budget overview and reviewed in detail, by fund and department, the proposed budget submitted by the Town Manager at three publicly noticed Budget Workshops held May 4th, May 18th, and May 25th, 2023.

C. Whereas during each of the Budget Workshops Town Council received information and analysis regarding estimates, projections, priorities, policies, and both positive trends and concerns related to the budget proposal for the 2023/2024 Fiscal Year.

D. Whereas the Town, in conjunction with the adoption of the annual budget, in compliance with Article 13B of the Constitution of the State of California, and Section 7910 of the Government Code, shall set its appropriation (Gann) limit for each fiscal year by adjusting the prior year adopted limit by changes to inflation factors and by changes in population, except as otherwise provided for in said Article 13B and implementing State statutes. In the computation of the Appropriation Limit the Town selected the percentage change in population for Napa County and the change in growth in per capita personal income, as provided by the State of California Department of Finance.

Now therefore, the Town Council of the Town of Yountville does resolve as follows:

1. The Town Council hereby approves and adopts the proposed budget for Fiscal Year 2023/2024 for the Town of Yountville, including the Town’s fiscal policies which are listed in this resolution and included and referenced as a part of the proposed budget document. All future fiscal and budget related policies that may be adopted by the Council will be included or referenced in future budget documents.

2. The Town hereby established and approves the Fiscal Year 2023/2024 Appropriations Limit as follows:
(a) The annual adjustment factors used to calculate the Fiscal Year 2023/2024 Appropriations Limit shall be the change by the Statewide per capita personal income percentage of 4.07% and January 2023 estimated change in Town of Yountville population of -0.86%. (b) The Fiscal Year 2023/2024 Appropriations Limit shall be $13,369,801 including the voter approved override and allowed annual increase of $4,992,000. (c) The Fiscal Year 2023/2024 appropriations subject to the Appropriations Limit is $7,849,635.

Resolution Number 23-4210
(d) The Town is under the Current Year Appropriations Limit by 41.29%.

3. The Town’s policy shall be to first expend current year proceeds of tax and any restricted or grant funds and then any non-tax proceeds to satisfy approved appropriations.

4. The Town Manager may authorize a transfer of appropriations within a fund except those transfers:
(a) That would result in an increase in the number of permanent full-time personnel. (b) That would increase overall appropriations.
(b) That would decrease appropriations for capital outlay.

5. The Town Council has the overriding authority to control the revenues and appropriation of funds and therefore may modify this policy at any time. Total appropriations in any fund may not be increased except by the Town Council.

6. All changes in appropriations shall be tracked by budget adjustment number and authorized by Council Resolution.

The Resolution is hereby adopted and becomes effective and in full force immediately upon adoption.

PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Yountville, State of California, held on this 6th day of June 2023 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
__________________
Margie Mohler, Mayor
ATTEST:
_______________________
Eddy Gomez, Town Clerk
Proposed Annual
Budg
et
Fiscal Year 2023/2024
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"<Tlie ¾eart of tlie :Napa '() a[[ey"
In the heart of Napa Valley sits Yountville, a renowned one of a kind town, with incredible natural surroundings, breathtaking views, wineries, fine cuisine, and most importantly a community that makes strolling around town inviting. The neighbors, workers, and businesses of Yountville have created a magical atmosphere that charms locals and visitors alike. Thanks to our community, Yountville is a beautiful place that our residents are proud to call home.

Town of Yountville
Operating Budget for Fiscal Year 2023/2024
Table of Contents

INTRODUCTION
Town Manager’s Budget Message....................................................................... 7 GFOA Distinguished Budget Presentation Award.............................................. 10 Community Summary and Profile...................................................................... 11

BUDGET OVERVIEW
Section 1 Town Vision & Strategic Plan
Fiscal Year 2022/2023 Strategic Plan Critical Success Factors Summary .......... 18 Section 2 Budget Summaries
Revenues & Expenditures Three Year History by Category............................... 23 Total Expenditure Budget Summary.................................................................. 27 Budget Development Process Overview ........................................................... 30 Influence of Planning Processes on the Annual Budget.................................... 32 Key Budget Parameters and Key Assumptions ................................................. 35 General Fund Summary .................................................................................... 40 General Fund Revenues..................................................................................... 40 General Fund Primary Revenue History ............................................................ 41 General Fund – Fund Balance Allocations ........................................................ 41 General Fund Expenditures ............................................................................... 42 General Fund Expenditure Summary by Category ........................................... 42 General Fund Department Expenditure by Category ........................................ 43 All Funds Departments Expenditure Summary ................................................. 46 Capital Projects Summary ................................................................................. 48 Section 3 Organizational Information
Principal Officials................................................................................................ 49 Board, Committee & Commission Members..................................................... 50 Organizational Chart.......................................................................................... 52 Service Delivery Summary ................................................................................. 52 Aggregate Department Personnel Allocations.................................................. 54 Salary and Benefits Snapshot............................................................................. 54 Total Salary and Benefit Costs by Department.................................................. 56 Monthly Salary Schedule ................................................................................... 58 Section 4 Town Fiscal Policies
Budget Adoption Resolution.............................................................................. 60 Financial Policies................................................................................................ 62 Investment Policy............................................................................................... 64 Use of Long-Term Debt Policy & Legal Debt Margin ......................................... 68 OPEB Funding Policy Resolution ........................................................................ 70 OPEB Trust Investment Policy............................................................................ 71 Fund Balance Policy ........................................................................................... 75 Utility Enterprise Fund Rate Philosophy............................................................ 78 Use of Drought Water Reserve Bank Policy....................................................... 79 Use of Water & Wastewater Capital Projects Restricted Policy........................ 81 Town of Yountville
Operating Budget for Fiscal Year 2023/2024
Table of Contents
Appropriations (Gann) Limit Calculation ........................................................... 83

GENERAL GOVERNMENT
Genera Fund Summary ...................................................................................... 85 Town Council/Mayor (1001).............................................................................. 90 Non-Departmental (1010) ................................................................................. 93 Information Technology & Telecommunications (1011)................................... 95 Community Promotion & Programs (1015)....................................................... 99 Town Manager’s Office (1101) ........................................................................ 102 Finance (1102).................................................................................................. 106 Risk Management (1103)................................................................................. 110 Town Attorney (1105)...................................................................................... 113 Town Clerk (1110)............................................................................................ 115 OPEB – Other Post Employment Benefits (02-1900)....................................... 119 PERS Unfunded Actuarially Accrued Liability (03-2000).................................. 122 Emergency Reserve Fund (04) ......................................................................... 125 Unanticipated Tourism Revenue Deficit Reserve Fund (05)............................ 127 Utility Enterprise Capital Projects Restricted Fund (06).................................. 129

PLANNING & BUILDING
Planning & Building (2115) .............................................................................. 131

PUBLIC SAFETY
Public Safety – Law Enforcement Services (3200)........................................... 136 Public Safety – Fire & Emergency Medical Services (3201)............................. 139

PUBLIC WORKS
Administration & Engineering (4301).............................................................. 142 Streets Maintenance (4305) ............................................................................ 147 Parks Maintenance (4320)............................................................................... 151 Government Buildings (4325).......................................................................... 155

PARKS & RECREATION
Administration & Services (5405).................................................................... 159 Day Camp Programs (5406) ............................................................................. 163 Community Center Operations (5408) ............................................................ 166 After School Program (5409) ........................................................................... 170 Leisure Programs (5410).................................................................................. 172 Sports Programs (5412) ................................................................................... 175 Community Events & Programs (5413) ........................................................... 178 Yountville Arts Programs (5415)...................................................................... 182

WATER UTILITY ENTERPRISE
Water Utility Enterprise Fund Descriptions..................................................... 186 Water Funds Summary .................................................................................... 187 Water Expenditure Summary by Category ...................................................... 188 Town of Yountville
Operating Budget for Fiscal Year 2023/2024
Table of Contents
Water Utility Operating Revenue (61)............................................................. 190 Water Utility Operating Fund Summary (61)................................................... 191 Water Utility Operations & Distribution (61-4505)......................................... 192 Water Utility Purchases & Conservation (61-4507)......................................... 196 Water Utility Capital Improvements Fund (60-4500)...................................... 199 Water Drought Reserve Fund (57-4507) ......................................................... 202 Water Connection Impact Fee Fund (58)......................................................... 204

WASTEWATER UTILITY ENTERPRISE
Wastewater Utility Enterprise Fund Descriptions ........................................... 206 Wastewater Funds Summary........................................................................... 207 Wastewater Expenditure Summary by Category............................................. 208 Wastewater Utility Operating Fund Summary (62) ......................................... 210 Wastewater Utility Operating Revenue (62) ................................................... 211 Wastewater Utility Collection System Operations (62-4510) ......................... 212 Wastewater Treatment Operations (62-4515)................................................ 216 Wastewater Treatment Capital Recovery Fund (63-4518).............................. 220 Wastewater Collection Capital Improvement Fund (64-4519) ....................... 224 Sewer Connection Impact Fee Fund (65)......................................................... 227

SPECIAL REVENUE FUNDS
State Gas Tax Fund (20-4305 & 20-6000)........................................................ 229 Public Educational and Government Access Fund (21-1012).......................... 231 Public Art Program Fee Fund (23-5414) .......................................................... 233 Housing Grant Fund (24-1500) ........................................................................ 235 Measure T Transportation Improvement Fund (25-6000) .............................. 237 Road Maintenance and Rehabilitation Act (SB1) Fund (26-6000)................... 240 Measure T Equivalent Fund (27-6000) ............................................................ 242 Fire Emergency Services Fund (28-3201)......................................................... 244 Upper Valley Disposal Service Franchise Fees (29-1016) ............................... 246 CASp Certification and Training Fund (30)....................................................... 248 Housing Opportunity Program (70-1500)........................................................ 250 Measure S Affordable and Workforce Housing Fund (71-1600)..................... 252 Measure A Maintenance Fund (75-4330)........................................................ 254 Tallent Lane Private Road Benefit District Fund (95-4305) ............................. 256 Mesa Court Drainage Benefit District Fund (96-4305) .................................... 258

CUSTODIAL FUND
Tourism Improvement District Assessment Fund (22-1015)........................... 259

DEBT SERVICE FUNDS
2013 Lease Revenue Bond Debt Service Fund (53-7000)................................ 262 2017 Lease Revenue Bond Debt Service Fund (54-7000)................................ 264 2020 Direct Placement Financing Debt Service Fund (55-7000)..................... 267

IMPACT FEE FUNDS
Impact Fee Funds............................................................................................. 270 Town of Yountville
Operating Budget for Fiscal Year 2023/2024
Table of Contents

CAPITAL PROJECTS FUNDS
Capital Projects Fund (50-6000) ...................................................................... 274 Facilities, Repair and Replacement Fund (81-6000)........................................ 278 Fleet, Tools and Equipment Repair and Replacement Fund (82-6000)............... 2

CAPITAL IMPROVEMENT PROGRAM
Capital Improvement Program ........................................................................ 284

ADDITIONAL BUDGET INFORMATION
Glossary of Budget Terms................................................................................ 289 Fund Descriptions ............................................................................................ 292 Financial Forecast ............................................................................................ 296 John Ferons, Interim Town Manager
Email: [email protected]
(707) 944-8851
June 6, 2023
Honorable Mayor and Council Members:

Your Town Staff is pleased to present the proposed Fiscal Year 2023/2024 Town Budget. This is the Town’s annual
budget which was prepared in recognition of a variety of potential factors which influence our local economy and revenues. Inflation has risen and while experts have not yet agreed upon what the economic future may hold, fiscal prudence is the theme as we prepare for the next 12
months.

You as Town Council are aware of, and sensitive to, the Town’s various economic engines and are adopting this budget within your Strategic Planning Framework. More specifically the Town’s responsible fiscal policy in which the Town maintains its financial health through policies and procedures that maximize economic opportunities, while managing expenses and ensuring prudent reserves. Town staff believes that this budget is reflective of the fiscal environment in this post-pandemic world and represents the priorities that exist for Town Council and the members of the community.

The Town organization as whole is experiencing a change. We had a current Councilmember become Mayor, another current Councilmember become Vice-Mayor, elected two new Councilmembers, and appointed the fifth member to the remaining vacant seat. We also experienced the departure of our long-tenured Town Manager. That said, Town staff made the commitment to the new Town Council and retiring Town Manager that the Town’s annual budget cycle would persist and do so without fail. As such, the following information provides a high-level overview of the Town’s budget situation as we enter this new fiscal year.

The Town of Yountville has a unique General Fund revenue stream compared to typical California communities. The Town’s revenue stream is heavily dependent on tourism revenue. In a typical year most General Fund revenue is derived from tourism-related activities including Transient Occupancy Tax (TOT) and restaurant and tasting room sales tax collections paid principally by visitors to our town. We are fortunate to report the economic foundation for fiscal year 2023/2024 looks more like that of the pre-pandemic 2019 period with 70% of our revenue expected to be derived from tourism related activities.

As we begin FY 2023/2024, we continue to observe the leveling out of higher room rates and reduced occupancy rates as TOT revenue shift to a new normal, after experiencing extremely low revenue collections during the pandemic and unprecedentedly high revenue collections moving into the post-pandemic era. Therefore, we remain conservative with a TOT projection of $7,775,000. This projection provides a realistic level of optimism as TOT is our most significant funding source in the General Fund and it is important not to over or underestimate the expected amount. However, we have exercised prudence and built our expenditure plan around this funding level.

As we prepare this year’s budget, locally generated property tax revenue WILL BE sufficient to pay for the $2.4 million plus in costs for contracted public safety expenses for law enforcement, fire and emergency medical services which are Town of Yountville Fiscal Year 2023/2024 Annual Budget
Town Manager's Budget Message
7 the most basic of local government services. This is true even considering the very significant increase accompanying the new fire services contract. This has not always been the case in prior years, and time will tell if this statement remains true as additional increases in the cost of these services are on the horizon.

Notable Components of this year’s budget include:

With the exception of the Water Utility Enterprise Fund, the proposed $26.5 million “all funds” budget is balanced! In January 2023 the Town implemented a new 5-Year Utility Rate cycle which is expected to help improve the financial position of the Water Utility Enterprise Fund.

General Fund Revenue - TOT and sales tax projections of $7,775,00 and $1,695,000 are conservative estimates based on continued economic recovery. Property Tax revenue projection of $2,431,280 reflects an amount consistent with current year-to-date revenue collections.

General Fund Expenditures ($11.4M) remain within available revenue stream ($13.5M) No use of Revenue Stabilization Reserve or Emergency Reserve Fund is anticipated or included.

Maintains total permanent employee count at 34 Full-Time employees.

Public Safety costs increased by 3.1% for Law Enforcement costs to $1.23M and Fire is projected to cost $1.42M prior to the County Fire Property Tax Credit Offset.

Employee bargaining units and management employees will receive a 4.6% COLA per the current MOU’s.

Includes discretionary contribution to the OPEB Trust Fund at a rate of 2.5% of projected full-time salaries. OPEB trust fund balance is $5,560,340 as of April 30, 2023.

Includes discretionary contribution to the PERS UAAL Trust Fund at a rate of 5% of projected full-time salaries. The trust fund balance is $3,246,269 as of April 30, 2023.

Includes discretionary annual transfers to Fund 81 and 82 for Fleet and Facilities Reserve Funds.

Continues increased utilization of technology applications including Laserfiche for records management, PrimeGov for paperless agenda management and live meeting broadcast, and OpenGov for budgeting and online permitting and the transparency portal.

Continues to use Measure T and SB1 funds to maintain our streets which are at a PCI rating of +/- 80 which is the highest in all of Napa County. Focus this year is on minor street grinding and overlay, as well micro surfacing to maintain our street surfaces while reserving monies for larger projects in coming years.

All Reserve Fund balance targets are met or exceeded. With the unassigned fund balance at end of year the Council could choose to make increased contributions to these funds and evaluate if adjusting funding targets is warranted.

Continued need to monitor fiscal health of the Water Fund because of high cost of water purchased from the State/Veterans Home.

Continue to seek and apply for any possible Federal infrastructure grant programs if the Town has applicable projects Yountville truly remains a unique and vibrant community which offers our residents and visitors a truly exceptional wine country lifestyle with small town charm. Our dedicated town staff team works hard to implement the goals established by the Mayor and Town Council. This budget continues to reflect and incorporate the Town Council Strategic Plan framework and its six Critical Success Factors: Exceptional Town Services and Staff, Engaged Residents, Responsible Fiscal Policy, Quality of Life, Premier Destination and Visionary Leadership.

This budget is the first in fifteen years to have been prepared for completion without a permanent Town Manager. As your Interim Town Manager, it is an honor and privilege to work with our talented Town of Yountville employees who are committed to providing the Yountville community with a high level of local municipal services.

Your Town employee team greatly appreciates the leadership and support of our Mayor and Town Council as we move forward into the future with our new Town Manager. The continued support, commitment, and oversight, allow the town staff team to deliver the high quality of services to our community that they have come to enjoy.

I also want to acknowledge the tireless contributions of our Finance Department team and Management Team who have worked diligently to complete the budget process. Budget development is truly a team effort, and it is appropriate to acknowledge and thank the Town staff who are most directly involved in the drafting and preparation of this budget, including:
8 Julie Baldia, Deputy Director Human Resources, and Information Technology Kyle Batista, Financial Analyst
Beatriz Beccera, Management Fellow
Irene Borba, Planning & Building Director
John Ferons, Public Works Director
Eddy Gomez, Town Clerk
Larry Handcock, Municipal Operations Manager
Samantha Holland, Parks & Recreation Director
Kyle Johnson, Assistant Planner
Celia King, Finance Director
Jacob Solis, Engineering Technician
Rosalba Ramirez, Deputy Public Works Director
Erica Rodgers, Finance/Public Works Management Analyst
Respectfully submitted,
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9 The Government Finance Officers Association (GFOA) grants the Distinguished Budget Presentation Award to entites that produce very high quality budget documents.

The Town of Yountville can proudly say that the Finance Department has produced a budget document that has received this prestigious award for the last 13 consecutive years. The Fiscal Year 2021/2022 Operating Budget was the Town's first online budget. Even with the switch from a paper budget to an online budget, the Town's Finance Department still succeeded in achieving this award.

Continuing to receive the award is prominent goal when crafting the budget each year.

Click here to visit the GFOA's web page regarding the Distinguished Budget Presentation Award for more information.

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Town of Yountville Fiscal Year 2023/2024 Annual Budget
Government Finance Officers Association
Distinguished Budget Presentation Award
10 About Yountville
The Town of Yountville (population 2,778 per Department of Finance, 1/1/2023) is located in the heart of the beautiful Napa Valley wine country. The Town is less than one square mile, bordered by Oakville to the north and the City of Napa to the south. Residents and visitors alike enjoy the small-town lifestyle coupled with the sophisticated ambiance of premium restaurants, hotels and inns, spas, theater, museum, and a 9-hole public golf course. Yountville is also proud to be home to the Veterans Home of California, a historic community of and for veterans dating back to the 1880’s.

In 1999, the agriculture around Yountville was approved an American Viticultural Area (AVA), a unique area for growing grapes. Its boundaries were primarily established by those of the other existing or proposed AVA’s in the large Napa Valley AVA-Oak Knoll District on the south, Oakville on the North, Stags Leap District on the east and Mount Veeder on the west. The Yountville AVA is warmer than the Carneros AVA, but cooler than areas to its west and north. The area encompasses about 8,260 acres, of which half is planted with vineyards. The dominant varietal is Chardonnay, especially in the cooler vineyards. Other varietals that grow well include Merlot, Cabernet Franc and Cabernet Sauvignon in the AVA’s northern portion.

The Town of Yountville, renowned for its world-class restaurants and award-winning chefs, has earned the unofficial title of the Culinary Capital of the Napa Valley. In fact, Yountville is considered by many food critics to be home to some of the finest restaurants in the world. Located within walking distance are well appointed hotels, small luxury inns, premium wineries, activities, and shopping. Yountville is also the home to the French Laundry, a Michelin 3-star restaurant, and boasts numerous other Michelin star rated restaurants. Yountville was named by Expedia as the fifth Most Beautiful Small Town in the US, received recognition by USA Today as the fourth rated small town food scene, and was named as the second most “Splurge Worthy Destination” by Saveur Magazine. The Town’s MYville app received the second-place award for the ESRI and ICMA Social Services App challenge in 2016. The primary purpose of the mobile app is to connect citizens to local government by enabling the reporting of non-emergency issues, search property information, business listings, news, Town tours, parks, trails, and much more. Clearly Yountville continues to be one of the most desirable small communities to live, work, and play in Northern California.

History of Yountville
During the early part of the 1800’s, the area that now makes up the Town of Yountville was owned by Mexico. In 1836, George Yount received an 11,887-acre land grant from the Mexican government. His land extended from Yountville to just south of St. Helena and across the entire width of the Napa Valley. Yount was the first permanent Euro-American settler and the first person to plant grapes in the Napa Valley. Yount named his land, Caymus Rancho, after a tribe of Native Americans in the area. In the early 1850’s Yount laid out a six-block area with a public square and created a small village that he called Yountville.

Immediately below Yount’s southern property line was the northern property line for the Mexican land given to Salvador Vallejo, about two years after Yount received his land grant. Vallejo called his lands Rancho de Napa. After the Bear Flag Revolt in 1847, Vallejo began selling his Rancho de Napa property to early pioneers. The people who purchased these lots built houses and stores and wanted to name their community Sebastopol to make it distinct from Yountville. For a time, two places existed, both Yountville and Sebastopol, each with their own post offices.

Town of Yountville Fiscal Year 2023/2024 Annual Budget
Community Summary and Profile
11 After Yount’s death, Sebastopol changed its name in 1867, in Yount’s honor, and both Yountville and Sebastopol became a single community in Napa County.

By 1868, railroad service had been introduced into the town and influenced the Town’s configuration. The coming of the railroad tracks brought in many newcomers such as recent immigrant Gottlieb Groezinger, who in 1870, purchased twenty acres of land and by 1874, built a winery, barrel room and distillery. The buildings remained a winery until 1955, but for eleven years lay dormant until it was brought to its present state. Today the three massive stone buildings are known as V-Marketplace and house a collection of specialty shops and restaurants.

Key Economic Factors
Yountville’s economic base is supported mainly by tourism generated revenue in the form of Transient Occpancy Tax and sales tax, followed by property tax. These three revenue sources represent 88% of General Fund revenue and of this, 58% is derived from Transient Occupancy Tax, making the Town highly reliant on tourism. Yountville has 453 hotel and inn rooms with an average room rate of $751 (April 2023) and the strong room rate is the leading factor in this important revenue source. Approximately 13% of the Town’s General Fund is generated from sales tax revenue of which 69% (Dec. 2022) is from restaurants. Yountville boasts just over 1,600 restaurant seats which is extraordinary for a community of 2,778 residents.

Yountville’s remaining business community is comprised of a number of wine-tasting rooms, small and boutique retail shopping venues, one grocery store, and one gas station. Yountville has a limited business to business commercial sector, very limited furniture and appliances, and no hardline retail such as hardware and auto dealerships. These economic factors paired with the Town’s debt, budget, and reserves contribute to Yountville’s stable S&P Ratings of ‘AA’ Town ICR Rating and ‘AA-’ Bond Ratings.
12 Top 25 Yountville Sales and Use Tax
Generators as of December 2022
(in alphabetical order)
Ad Hoc Restaurant - Bardessono Inn and Spa
Bistro Jeanty - Bottega Restaurant
Bouchon Restaurant - Coqueta Napa Valley
Estate Yountville Hotel Villagio - Giis Ova
Handwritten Wines - Hill Family Estates
Hope & Grace Wines - Hotel Yountville
JCB Tasting Salon - Jessup Cellars
K. Laz Wine Collection - La Calenda
Maisonry Napa Valley - North Block Hotel
R&D Kitchen - Ranch Market Too
S L Pemberton - Somerston Wine
Stewart Cellars - The French Laundry
V Wine Cellar
Key Community Events and Activities
Yountville hosts the Yountville International Short Film Festival in February.

Art, Sip, and Stroll (April) enjoy Yountville’s public art walk and local artists, while sipping Yountville appellation wines.

Yountville Days, a local community reunion with a parade, festival and concert in the park (first weekend in October) sponsored by the Town of Yountville.

Napa Valley Film Festival (November) the ultimate celebration of film, food, and wine.

Cabernet Season heats up (January – February) pairing the town’s top toques with hospitality values across the board.

The annual Festival Napa Valley delivers top talent – think Russian National Orchestra, world-class composers (July). The multi-sensory event includes showcase galas, food, and wine insider events and performances at Lincoln Theater and other regional venues. www.festivalnapavalley.org.

The Annual Residents’ Bash (August) is an event for Yountville residents to celebrate our terrific town.

Movies in the Park, sponsored by the Town of Yountville.

Music in the Park sponsored by the Town of Yountville.

Hosts Shred-It, Town Cleanup, and Town-wide Yard Sale days for the community in April and May.

Annual Pride Celebration in June.
13 Points of Interest
Balloon Excursions - Napa Valley Aloft and Napa
Valley Balloons
Biking Tours
Steve Roger's Gallery at the Community Center
Ma(i)sonry
Napa Valley Museum
Napa Valley Performing Arts Center at Lincoln
Theatre
Napa Valley River Ecological Reserve
Shopping
Spas - Villagio Inn & Spa | Bardessono Spa Hotel |
North Block Hotel | Hotel Yountville
Veterans Home
Vintners Golf Club
Visit Napa Valley
Winery Gardens/Art: French Laundry Garden Organic
Gardens on Washington Street - open to the public
Yountville Walking Historical Tour & Pathway Map
(found in MYVille App)
Yountville Chamber of Commerce
Yountville Community Center (Yountville Events)
Yountville Public Art Walk
14 Yountville Community Snapshot
15 Additional Community Information
Incorporated: February 4, 1965
Population Profile
Population: 2,778 (Department of Finance 1/1/2023)
Population density: 2,246 people per square mile
(747/km²)
Racial Makeup: 84.2% White, 3.3% African American,

0.4% Native American, 3.7% Asian, 3.8% from other
races, and 4.9% from two or more races. Hispanic or
Latino of any race is 22.1% of the population.

Additional Demographics:

Median Age is 62.3 years old.

43.5% of population is 65 years of age or older.

25.0% of households have a female householder.

16.1% of households have children under 18.

54.5% of households are non-family households.

Area: 1.53 square miles (4.2 km²)
Elevation: 98 Feet
Location: 38°24°11°N 122°21°44°W / 38.40306°N
122.36222°W (38.403011- 122.362285)
Climate: Yearly average temperature: 58.1° Fahrenheit
Community Facilities
Town Hall
Community Hall
Community Center
Corporation Yard
Pump Station
11 Parks
Household Information: 1,294 housing units (1,068
households excluding Veterans Home)
Police Services: Napa County Sheriff's Office
Fire and Emergency Services: Napa County/CalFire
Gallons of Water Distributed: 362 Acre Feet
16 Miles of Water Distribution Pipes: 10.7 Miles
Miles of Sewer Pipes: 9.5 Miles
Center Line Miles of Streets Maintained: 8.45 Miles
Number of Trees: 485
National Register of Historic Places
Charles Rovegno House (Ma(i)sonry)
French Laundry
Groezinger Wine Cellars
John Lee Webber House (Lavendar Inn)
Veterans Home of California Chapel Yountville Grammar
School (Town Hall)
California Historical Landmarks
Veterans Home of California
Grave of George C. Yount
17 In 2017, the Town Council partnered with The Novak Consulting Group to establish a Five-Year Strategic Plan. Below are the results of Town Council, Town Staff, and Public input regarding key elements of the Strategic Plan, and how Town departments aim to tie annual initiatives back to these core success factors in Fiscal Year 2023/2024. Click here for more information regarding the process for developing and approving the 2017 - 2022 Strategic Planning Framework.

Exceptional Town Services and Staff
The Town supports its talented staff who deliver high quality municipal programs and services while maintaining public infrastructure for the benefit of the community.

The Town offers secure, convenient and simple online payment of utility bills, Parks & Recreation fees, and Transient Occupancy Tax. The Finance Department will implement the use of OpenGov Permitting & Licensing portal to offer more options for online applications and payments enabling customers to easily conduct business with the Town.

Public Works is engaged in a robust multi-year Annual Streets Paving program. The program does not utilize any General Fund Monies for the paving portion of the program. The paving program receives funding from Measure T, SB1, and Gas Tax. This year the project will include paving Heritage Way from Finnell Rd to Heather Street and Microsurfacing Yountville Cross Rd., Yount Street from Yountville Cross Rd., to Adams Street, and Heather Street.

Providing high quality water and wastewater services that are safe, reliable, and clean. This includes a well-trained staff that operates as a cross functional team when needed.

Working with the public to expedite encroachment permit application process. While also providing the necessary inspections and documentation to ensure safe and compliant construction in the public right of way.

Town of Yountville Fiscal Year 2023/2024 Annual Budget
Strategic Planning Framework
18 Staff implemented multiple projects including OneRequest to manage public records requests, ArchiveSocial to manage all social media postings, and Swagit to stream all Council and Boards and Commissions meetings.

Continuously strive to maintain and enhance Town Website, with focus on ease of use for the residents, visitors, and staff.

Continuously proactive implementing risk management processes and prevention of potential litigation and workers compensation claims due to implementation of appropriate policies, procedures, and staff training and development including appropriate online training.

The Town supports the Parks and Recreation Departments employee growth and development by funding trainings and professional membership opportunities with organizations such as the California Parks and Recreation Society and the National Recreation and Parks Association. We also work hard to remain competitive in our part time salaries to recruit and retain high quality team members.

The Planning and Building Department is responsible for administering several programs, including the Residential Rental Registration Program, Comprehensive Code Enforcement, Annual Use Permit Monitoring, Wayfinding Signs Program, and Employee Parking Management Program, among others, that directly tie back to the Town Council’s goals of compliance with the municipal code.

The Planning and Building Department continues to expand on-line building permit programs with a goal to include land use/planning related permit program. This relates to providing exceptional Town Services and furthers the strategic plan.

The Planning and Building department will be implementing the Solar App+ software program. This will improve and streamline the processing of solar permits which further enhances our Town services.

Engaged Residents
The Town embraces our residents’ commitment to community as seen through volunteerism, civic engagement, and public participation that enhances the quality of life in Yountville.

The Online Budget Book and Transparency Portal, designed and built using OpenGov Budgeting software, provides an interactive experience for citizens seeking to learn about the Town’s fiscal status and financial plan. Staff will continue to promote awareness and utilization of this valuable feature.

Used various social media platforms to provide up to date information to the public and residents regarding construction projects within the Town. This includes hosting various community meetings and preparing project specific webpages accessed by url and QR codes for design and construction of capital improvement projects.

Informing residents of the benefits of the MYVille app, the Town’s GIS centered smart device application. MYville provides up to date information, and access maps such as the “Report It” app, trail maps, bathroom location maps, parking maps, current project list, and public art walk as an example.

Provide support and regular updates to the Parks and Recreation Advisory Committee (5 bi-monthly meetings), the Zoning and Design Review Board (project by project basis) and other volunteer groups to facilitate and strengthen engagement and involvement.

Staff has joined the California Public Information Officials to strengthen and engage communications with the Yountville community.

The department Deputy Town Clerk now manages all outreach communications from Town Hall and expanded social media outreach to Instagram.

Continue to maintain and enhance Town website, with simple navigation for resident, visitors and staff. 19 Continue to provide enhanced citizen communications via the website, use of new citizen engagement tools, and continue to increase the level of use of social media to inform residents, while expanding the Town’s presence on Social Media Platforms.

The Parks and Recreation Department lends staff assistance and acts as liaison to the Yountville Arts Commission, the Parks and Recreation Advisory Commission and the Town of Yountville Community Foundation.

The Parks and Recreation Department also oversees the Town of Yountville volunteer program which has over 60 volunteers each year who assist with our programs and events.

The Town prioritizes the Board, Commission and Volunteer appreciation event each year as a way to share our thanks to those who give of their time and expertise voluntarily and without financial compensation.

Land Use Entitlement Applications are very much part of the public process. When decisions are made regarding residential or commercial development, significant landscape modifications, signs, or any other entitlement, the Planning and Building Department ensures that Town residents are engaged by advertising and posting Notices of Public Hearing and holding those Public Hearings in public settings such as meeting before the Zoning and Design Review Board and the Town Council in the Town Hall Council Chambers.

The Planning and Building Department has been involved in the 6th cycle Housing Element Update (2023-2031).

This effort involves multiple public meetings, community workshops, and hearings before the Zoning and Design Review Board and the Town Council. Public Participation is highly sought after and encouraged for these types of events.

Responsible Fiscal Policy
The Town maintains its fiscal health through policies designed to maximize economic opportunities, manage expenses, and ensure prudent reserves.

Manage and maintain the Capital Improvement Program, general fund operational budgets and the enterprise funds budgets.

Maximize the use of the additional Special Revenue funds such Measure T, SB1, and Gas Tax, to offset the use of General Funds for streets infrastructure capital improvements projects.

Apply for grant funds as they are available for projects such as the 3-day water supply storage tank project, Vineyard Park Enhancement Project, SCADA Systems for water and wastewater infrastructure, and the, and the broadband feasibility study.

The Finance department has the following amounts budgeted in Fiscal Year 2023/2024 to help ensure responsible fiscal activity, maximize economic opportunities, and ensure prudent reserves. $45,000 to conduct a Transient Occupancy Tax hotel audit reviewing 2020-2022 to ensure accurate hotel tax reporting.
$27,000 to complete the annual Town Audit to evaluate processes and comply with Government Accounting Standards Board requirements.
$45,000 to potentially work with an Investment Management Services firm to evaluate and manage the Town’s investment accounts.

The Town Manager, Finance Department, and Parks and Recreation Department will work to support and administer the Town of Yountville Community Foundation.

Continue management of operating departments to maintain and deliver core services at Council directed level within available revenue – budget to support Town’s mission, control costs and restore funding to support capital infrastructure projects.
20 Maintain liability claim reserve fund at $50,000 which is $20,000 more than the $30,000 minimum funding level required.

The Parks and Recreation Department continues to analyze budgets and forecasts to maximize cost recovery where feasible and control costs.

The Parks and Recreation Department continues to analyze and reposition staffing and budget allocations based on community needs, challenges and changes.

Entitlement applications, such as design review or development applications, are funded via a deposit rather than a set fee. This ensures that the true costs of processing applications are paid for by the project applicant.

Building Permits and Plan review checks are paid for by building permit fees which results in a cost neutral department, this furthers our commitment to responsible fiscal operations.

Quality of Life
The Town enhances the livability of Yountville by providing well-maintained public facilities, parks,and trails, and quality programs and events.

The Parks and Recreation Department strives to provide high quality programs, events, and facilities for our residents that directly improve their quality of life. We use analysis on participation levels, surveys and ongoing feedback from users and nonusers to make prudent decisions on how to best serve our residents.

The budget includes $102,600 of grant funding to perform a study to determine the feasibility of providing broadband network for the community.

The Town is dedicated to meeting state requirements for recycling and composting. The budget includes a $98,500 grant for purchasing and installing landfill/recycling and trash compacting receptacles in public facilities throughout town. These new receptacles replace approximately three to four regular trash receptacles.

Continue to work on regional water supply issues.

A strict design ordinance is followed for all development projects in Town. This ensures that all developments, and their associated uses, comply with the goals and policies set forth by the Town Council to maintain Yountville’s quality of life.

Premier Destination
The Town values its residents, rich history, natural environment, culinary excellence, arts, and distinguished businesses that make our home a place people love.

The budget includes funding for parks, urban forest, and streets maintenance services; these include trimming, pruning, planting, and arborist’s services. These services and our urban forest care and aesthetics are recognized and valued by residents and visitors alike.

Accessibility for all residents is an important component to creating a premier destination. The budget includes funding to repair damaged sidewalks in public spaces and to provide accessible parking and access to public facilities.

The Parks and Recreation Departments supports the Yountville Arts Commission with its various programs and events creating a vibrant arts scene in Yountville.

The Parks and Recreation Department works closely with the Chamber of Commerce and Visitors Center to link our residents and businesses.
21 The Parks and Recreation Department works closely with the Public Works Department to design and maintain beautiful, accessible and sustainable parks, paths and spaces for our Community to enjoy.

Through the Town’s Wayfinding Signs Program, Yountville businesses can be featured on several pedestrian-level signposts along Washington Street, allowing visitors to be made aware of business locations and services as they stroll.

The Council adopted the Washington Street Activation Ordinance, creating more options for retail, curbside pick-up, and outdoor dining. This will further the exciting, engaging atmosphere surrounding Washington Street.

Visionary Leadership
The Town’s leadership maintains an open- minded, forward-thinking decision-making process. We value engagement and participation from all members of the community as we work together to create policies and plan for the future.

Use a variety of methods such as social media, public surveys and, committees and commissions such as Parks and Recreation Advisory Committee and others to present and solicit feedback for improved projects and programs.

Continue to schedule and program Emergency Preparedness training and materials for staff and residents. This includes annual training an information programs, website content, on-site, and off-site training.

Develop and maintain ongoing 5-year capital improvement program to identify town infrastructure needs and identify appropriate funding sources for each specific capital improvement project.

The Pension Rate Stabilization (PRSP) trust holds a balance of $3,246,269 as of April 30, 2023.

The Other Post Employment Benefits (OPEB) irrevocable trust holds a balance of $5,560,340 as of April 30, 2023 which will help to ensure that OPEB remain funded in the future.

The Finance Department continues to streamline manual processes by using technology such as Laserfiche Workflows to enhance its efforts to automate and move towards paperless recordkeeping.

The proposed budget meets or exceeds Town Council established targets for both the Emergency Reserve Fund and the Revenue Stabilization Fund. These are the core reserve funds for the Town.

The Clerk’s Office staff has achieved CAPIO certification and continues advancing certification as Certified Municipal Clerk.

The 6th cycle Housing Element Update (2023-2031) is the Town’s way of preparing for increasing demand of housing.

Partnering with specialized consultants, the Planning and Building Department studied and guided the availability of potential housing development. The Town is looking toward certification of the Housing Element and working towards implementation of the Programs & Policies for the Housing Element.

The Parks and Recreation Department prides itself on being nimble and adapting quickly to the changing needs of our community. By participating in regional boards and meetings as well as state and nationwide trainings and seminars, we are preparing for the future.

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22 General Fund
Town of Yountville Fiscal Year 2023/2024 Annual Budget
Revenues & Expenditures
Three-Year History by Category
23 Capital Projects Funds
Water Funds
24 Wastewater Funds
Special Revenue Funds
25 Debt Service Funds
Powered by OpenGov
26 Fiscal Year 2023/2024 Total Expenditures
Budget Summary - $26,562,633
Town of Yountville Fiscal Year 2023/2024 Annual Budget
Total Expenditure Budget Summary
27 Total Expenditure Budget Summary (All Funds)
2023/2024 Budget
Capital Projects Fund $2,741,600
Debt Service $896,720
General Fund $11,473,347
Reserves $924,698
Special Revenue $1,161,700
Water Utility Enterprise $2,068,016
Wastewater Utility Enterprise $7,296,553
TOTAL $26,562,633
Fiscal Year 2023/2024 Total Expenditure Budget Pie Chart View Visualization
Capital Projects Fund
$2,741,600 (10.3%)
Debt Service
$896,720 (3.4%)
General Fund
$11,423,347 (43.1%)
Reserves
$924,698 (3.5%)
Special Revenue
$1,161,700 (4.4%) Water Utility Enterprise
$2,068,016 (7.8%)
Wastewater Utility Enterprise
$7,296,553 (27.5%)
Capital Projects Fund
Debt Service
General Fund
Reserves
Special Revenue
Water Utility Enterprise
Wastewater Utility Enterprise
Sort By Chart of Accounts 
28 Total Expenditures Detail View by Fund
2023/2024 Budget
Capital Projects Fund
Capital Projects Fund $2,166,600
Facilities, Repair and Replacement Fund $385,000
Fleet, Tools and Equipment Repair and Replacement Fund $190,000 CAPITAL PROJECTS FUND TOTAL $2,741,600
Debt Service
2017 Lease Revenue Bond Debt Service Fund $544,293
2020 Lease Financing $352,427
DEBT SERVICE TOTAL $896,720
General Fund
General Fund $11,473,347
GENERAL FUND TOTAL $11,473,347
Reserves
OPEB (Retiree Benefits) $304,095
PERS Unfunded Actuarially Accrued Liability $620,603
RESERVES TOTAL $924,698
Special Revenue
Housing Grant Fund $100,000
Housing Opportunity Program $73,700
Measure A Maintenance Fund $175,000
Measure S Affordable Housing $100,000
Measure T Transportation Improvement Fund $525,000
Public Art Program Fee Fund $22,500
Public Educational and Government Access Fund $5,000
Road Maintenance and Rehabilitation Act (SB1) Fund $67,000 State Gas Tax Fund $87,000
Upper Valley Disposal Service Franchise Fees $6,500
SPECIAL REVENUE TOTAL $1,161,700
Water Utility Enterprise
Water Utility Capital Improvements Fund $233,500
Water Utility Operations $1,834,516
WATER UTILITY ENTERPRISE TOTAL $2,068,016
Wastewater Utility Enterprise
Wastewater Collection Capital Improvement Fund $725,000 Wastewater Treatment Capital Recovery Fund $4,360,661
Wastewater Utility Operations $2,210,892
WASTEWATER UTILITY ENTERPRISE TOTAL $7,296,553
TOTAL $26,562,633
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29 The Town of Yountville's budget process begins each year in early winter and results in a proposed budget to be approved by the Town Council in one of the June Town Council Meetings. The following is an outline of each budget phase.

January - April - Budget Planning
Phase
The Finance Team partners with Human Resources to
develop projections for salaries, benefits, personnel
cost allocations, health insurance premiums and
pension costs for the upcoming fiscal year.

The Finance Team forecasts expected revenues, and
provides the administrative update of the Town's
Master Fee Schedule based on the February
Consumer Price Index (CPI).

Departments draft proposed operating budgets which
include part-time salary needs, new equipment
requests and information technology (IT) requests.

Routine planning processes are provided by input from
the Influence of Planning Process on the Operating
Budget summary table.

Budget narratives are updated to reflect the story of
each department.

Budget Workshop #1 - at the first Town Council meeting in February, the Key Budget Parameteres and Assumptions is presented to the Town Council by the Finance Director. This provides an overview of revenue projections and expenditures assumptions that will be used to develop the budget and prompts feedback and direction from the Town Council. This timely and transparent financial discussion helps shape the budget process and control costs by guiding policy and spending decisions.

Budget Workshop #1 also includes a presentation from the Public Works Director of the Capital Improvement Program (CIP) which highlights projects in the upcoming fiscal year, and any new projects in the five-year program. Parameters for the CIP are based on how the projects aligh with the Town Council Strategic Plan, feedback from citizens and streets, parks, and vehicle equipment replacement plans.

Town of Yountville Fiscal Year 2023/2024 Annual Budget
Budget Development Process Overview
30 May - Budget Review Phase
Special Meeting Budget Workshop #2: The following departments present their proposed budgets to the Town Council, answer questions and receive feedback at this meeting.

General Government: Town Council/Mayor, Non-Departmental, Information Technology & Telecommunications, Community Promotions & Programs, Town Manager's Office, Finance, Risk Management, Town Attorney, Town Clerk, Other Post-Employment Benefits Fund, PERS Unfunded Actuarily Accrued Liability Fund, Emergency Reserve Fund, Revenue Stabilization Reserve Fund, and Public Safety.

Planning and Building
Parks and Recreation
Special Meeting Budget Workshop #3: Remaining
departments as outlined below present proposed budgets
to the Town Council, answer questions and receive
feedback at this meeting.

Special Revenue Funds
Custodial Fund
Debt Service Funds
Impact Fee Funds
Capital Improvement Projects Fund
Repair and Replacement Funds
Special Meeting Budget Workshop #4: Remaining
departments as outlined below present proposed budgets
to the Town Council, answer questions and receive
feedback at this meeting.

Water Utility Enterprise Funds
Wastewater Utility Enterprise Funds
Fiscal Policy Review
Final General Fund Summary Review
June - Final Budget Adoption Phase
The Town Council reviews and adopts the final version of the proposed budget.

The Adopted Online Budget Book is published and available on the Town's website. A physical public copy is also available in the Town Council Chambers and at the Yountville Community Center.

Effective planning processes assist that Town in assessing the financial implications of current and proposed policies, programs and assumptions. An effective plan illustrates the likely outcomes of particular courses of action.

Name of Plan: General Government Long-Range Financial Forecast Type of Planning Process Description of Planning
Process
Budget Impact
Five-year plan to facilitate long-term
financial planning.

Forecast of revenues, expenditures,
service levels and staffing needs.

Allows for priority allocation of
resources & expenditure control.

Name of Plan: Strategic Plan
Type of Planning Process Description of Planning
Process
Budget Impact
Five-year plan that involves the
development and prioritization of
strategic goals along with
measureable strategies and
objectives.

Town Council identificatoin of critical
success factors necessary for the
Town to operate at its best.

Ensure that projects, programs and
services are aligned with the
Strategic Plan's set goals and
outcomes.

Name of Plan: Computer Replacement
Type of Planning Process Description of Planning
Process
Budget Impact
Three-year plan of the replacement of
computers and other technology
items.

Development of replacement
intervals based on equipment age,
usage and lifetime repair costs.

Timing and sizing of replacement &
technology upgrade costs.

Name of Plan: Capital Improvements Plan (Fund 50)
Type of Planning Process Description of Planning
Process
Budget Impact
Five-year plan of major infrastructure
development and improvements.

Town Council indentification of
projects; prioritizing; costing; timing;
financing and project management.

Predictable funding/reserve levels,
long-term financial planning.

Name of Plan: Facilities Repair & Replacement (Fund 81) Town of Yountville Fiscal Year 2023/2024 Annual Budget
Influence of Planning Processes on the
Operating and Capital Budget
32 Type of Planning Process Description of Planning
Process
Budget Impact
Five-year plan by facility and
maintenance activity or project.

The prioritization of departmental
requests for projects and schedule &
funding of maintenance
requirements.

Stability of General Fund & capital
reserves.

Name of Plan: Fleet, Tools, Equipment Repair & Replacement (Fund 82) Type of Planning Process Description of Planning
Process
Budget Impact
Five-year plan of scheduled vehicle
and heavy equipment replacement.

Development of replacement
intervals based on equipment age,
usage and lifetime repair costs.

Timing and sizing of replacement
costs & financing.

Name of Plan: Parks Capital Maintenance
Type of Planning Process Description of Planning
Process
Budget Impact
Five-year plan by facility,
maintenance activity or project.

Identifies, prioritizes and schedules
improvements to parks, medians and
grounds.

Stability of General Fund & capital
reserves.

Name of Plan: Street Maintenance
Type of Planning Process Description of Planning
Process
Budget Impact
Five-year plan to maintain and
improve roadways, sidewalks, curbs
and gutters.

Inspection, prioritization and
scheduling of surface repair and
preventative maintenance of streets.

Stability of General Fund, and
revenue from State Gas Tax, Measure
T, Senate Bill 1 (SB1) & potential grant
appropriations.

Name of Plan: ADA Transition Plan (Funded in Fund 50)
Type of Planning Process Description of Planning
Process
Budget Impact
A five-year guidance document
focused on improving the
accessibility of facilities and
pedestrian rights-of-way within Town
limits.

A detailed outline of the methods to
be used to make facilities accessible
by planning cost level estimates.

Predictable funding/reserve levels,
long-term financial planning.
33 Name of Plan: General Plan
Type of Planning Process Description of Planning
Process
Budget Impact
A twenty-year document that outlines
future development and incorporates
elements including: Land Use,
Circulation, Housing, Conservation,
Open Space, Noise and Safety.

Comprised of elements that provide a
comprehensive slate of townwide
policies and goals for development
including housing and circulation.

The General Plan influences the
regulation in the Municipal Code,
particularly the zoning and design
ordinances.

Stability of General Fund.

Name of Plan: Climate Action Plan
Type of Planning Process Description of Planning
Process
Budget Impact
Strategy to achieve emission
reductions that will align local levels
to levels consistent with State goals
to reduce greehouse gas emissions
to 1990 levels by 2020 and 40
percent below 1990 levels by 2030.

Compiles existing and potential
strategies (i.e., actions, projects and
programs) that the Town's
government and the community can
use to address climate change.

Stability of General Fund revenues
and capital reserves to comply with
General Plan provisions.

Influence of Planning Processes on Water and Wastewater Enterprise Funds Name of Plan: Utility Rate Plan
Type of Planning Process Description of Planning
Process
Budget Impact
Five-year plan to fund capital projects
and long-term financial stability of
Enterprise Funds.

Forecast of revenues, expenses,
service levels and personnel.

Allows for priority allocation of
resources & expense control.
34 The Town of Yountville begins the budget development process in January of each year. By February, staff presents the Town Council with preliminary budget information including key revenue projections and expenditure estimates.

During the budget development process, revenue projections and expenditure estimates evolve.

The information below outlines original budget assumptions as well as the changes made for major General Fund revenues, major General Fund expenditures, and Capital Project expenditures.

Major General Fund Revenues
The Town's revenues are comprised of a variety of revenue sources; however, three main sources comprise 88% of total revenues. The three main revenue sources are:

Transient Occupancy Tax
Sales Tax
Property Tax
These revenues are discussed in more detail below. The Town tracks major revenue sources on a monthly basis and uses trend analysis and other relevant information to project budget revenues.

Major General Fund Revenues Fiscal Year 2023/2024
Visualization
Property Taxes
$2,431,280 (20.4%)
Sales Taxes
$1,695,000 (14.2%)
Transient Occupancy Tax
$7,775,000 (65.3%)
Property Taxes
Sales Taxes
Transient Occupancy Tax
Sort By Chart of Accounts 
Town of Yountville Fiscal Year 2023/2024 Annual Budget
Key Budget Parameters and Assumptions
35 Transient Occupancy Tax (TOT) - $7,775,000
o TOT represents 58% of expected General Fund revenue in Fiscal Year 2023/2024. o Revenue projection for the Town’s largest source of General Fund revenue is $7,775,000. This represents slight growth over pre-pandemic Fiscal Year 2018/2019. The Town expects that TOT collections will continue to level out and possibly reach a plateau in the near future.

TOT Revenue - Fiscal Year 2023/2024 Proposed Budget and 5 Year History Comparison
Visualization
2018/2019 Actual 2019/2020 Actual2020/2021 Actual2021/2022 Actual2022/2023 Adopted2023/2024 Proposed
Fiscal Year

0.0 2.5M

5.0M

7.5M
Dollars
Transient Occupancy Tax
Sort By Chart of Accounts 
Sales Tax Revenues - $1,695,000
o Sales Tax represents 13% of expected General Fund revenue in Fiscal Year 2023/2024. o Revenue is slightly less than forecasted data provide to the Town by HdL Companies regarding Sales Tax trends and economic drivers.. Over 60% of sales tax generated in the Town of Yountville comes from restaurants. Sales Tax revenue may be affected by a slowing of economic growth in late 2023.

Sales Tax Revenue - Fiscal Year 2023/2024 Proposed Budget and 5 Year History Comparison
Visualization
2018/2019 Actual 2019/2020 Actual2020/2021 Actual2021/2022 Actual2022/2023 Adopted2023/2024 Proposed
Fiscal Year

0.0 500.0K

1.0M

1.5M
Dollars
Sales Tax
Sales Tax Public Safety
Sort By Chart of Accounts 
36 Property Tax Revenue - $2,431,280
o Property Tax represents 18% of expected General Fund revenue in Fiscal Year 2023/2022. o Original revenue projection was $2,184,000 This represented a growth factor of 2% over the prior fiscal year budget, which is the maximum inflation allowed per the State Board of Equalization Property Tax Division. o Final revenue projection of $2,431,280 is based on current fiscal year actual Property Tax revenue collections and includes the Property Tax Collection Fee.

Property Tax Revenue - Fiscal Year 2023/2024 Proposed Budget and 5 Year History Comparison
Visualization
2018/2019 Actual 2019/2020 Actual2020/2021 Actual2021/2022 Actual2022/2023 Adopted2023/2024 Proposed
Fiscal Year

0.0 500.0K

1.0M

1.5M

2.0M
-500.0K
Dollars
Property Tax Secured
Property Tax Unsecured
Property Tax In Lieu(VLF S…
Property Tax Collection Fee
Real Property Transfer Tax
Sort By Chart of Accounts 
Major General Fund Expenditures
Law Enforcement Services - $1,271,620
o This amount reflects a 3.1% increase in contract services as outlined for the final year of the current agreement for law enforcement.

Fire & Emergency Medical Services - $1,420,000
o Estimated cost for service provided by CAL FIRE/Napa County Fire is $1,420,000. This cost is offset by a County Fire Property Tax Credit that is estimated to be $272,000 for a net total cost of $1,148,000 for Fiscal Year 2023/2024.

Salary & Benefits
o 4.6% Cost-of-Living Adjustment (COLA) for full-time salaries per the current Memorandum of Understanding (MOU).
o 7% increase estimated for medical benefit payments.
oCalifornia Public Employees Retirement System (CalPERS) costs of $478,493 for Normal Contributions and $345,603 for the PERS Unfunded Actuarially Accrued Liability (UAAL). The total of the two costs combined is $824,096. o Discretionary contributions to the Other Post-Employment Benefits (OPEB) Trust at a level of 2.5% of projected salaries for a total of $104,095.
o Discretionary contributions to the Pension Rate Stabilization Plan (PRSP) trust at a level of 5% of projected salaries for a total of $208,190.
37 Changed to Proposed Budget as a result of Budget Workshops and Discussion with Town Council
During the Budget Workshops conducted in May 2023, Town Council directed staff to complete the following changes to the Proposed Budget:

Increase expenditure for Open House/Meet & Greet Event from $5,000 to $10,000.

Staff increased the budget for Community Promotions Other Community Support budget in Community Promotions Department 01-1015-4990)
Increase expenditures for Planning On-Call Specialty Consultants from $10,000 to $60,000.

Staff increased the budget for Contract Services in Planning Department 01-2115-4210.

Increase Assigned for Legal Contingency amount from $200,000 to $250,000.

Staff increased the General Fund Assigned for Legal Contingency fund balance.

Add$150,000 for PK-0033 Shade Structure at North Park.

This project was on the 5-Year CIP in an out year. Based on Town Council direction, it was moved up to Fiscal Year 2023/2024.

Capital Projects Fund Expenditures
The Capital Projects Fund (50) reflects $2,166,600 in planned expenditures. o The Town anticipates receiving $535,000 in grant funding. o The General Fund will contribute $550,000 to support current and future projects, as well as provide matching funds that maybe required for certain grants.

The Water Utility Capital Improvements Fund (60) reflects $138,500in project expenditures. o $65,000 in costs for Water System Intertie projects.
o $65,500 in project costs for the annual Water Meter Replacements Program and Hydrant Repairs and Replacements.

The Wastewater Capital Improvement Funds combined total is $4,584,000. o $2,000,000 in project costs for the Wastewater Treatment Capital Recovery Fund (63). The Veterans Home contributes 50% of project costs for this fund. $2,000,000 of total costs is for WW-0011 Treatment Plant Building Modifications, and $650,000 is to complete WW-0042 Emergency Recycled Water Transmission Main Repair project. o $653,000 in project costs for the Wastewater Collection Capital Improvement Fund (64) includes $400,000 for WW-0041 New Vactor Truck.

Repair and Replacement Funds
o $385,000 budgeted in Facilities Repair and Replacement Fund 81. o General Fund will contribute $350,000 to Fund 81 to support current and future planned projects. o $190,000 budgeted in Fleet, Tools and Equipment Repair and Replacement Fund 82 to replace two older model vehicles per the Vehicle Replacement Schedule as well as purchase a new electric municipal operations truck. o General Fund will contribute $200,000 to Fund 82 to support current and future planned projects. 38 General Fund Reserves at levels
approved by Town Council Policy:

Additional General Fund Reserves
for unanticipated expenditures:

Insurance & Claims Retention – $50,000 ($30,000
required minimum)
Workers Compensation Self Insured Retention – $20,000
Emergency Reserve Fund - $2,857,761 (minimum 20% of
General Fund expenditures)
Unanticipated Tourism Revenue Deficits Reserve Fund
(previously titled Revenue Stabilization Reserve Fund) - $2,865,569 (mimimum 25% of projected TOT revenue)
Assigned for Budget Contingencies – $573,667
(mimimum 5% of General Fund expenditures)
Assigned for Legal Contingencies – $250,000
Assigned for Leave Buy-Out – $160,000
Assigned for Affordable Housing Opportunities -
$3,616,075
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39 Fiscal Year 2023/2024 General Fund Summary
FY 2023/2024 General Fund Revenues - $13.4M
Visualization
Property Taxes
$2,431,280 (18.1%)
Sales Taxes
$1,695,000 (12.6%)
Other Taxes
$164,000 (1.2%)
Transient Occupancy Tax
$7,775,000 (57.8%)
Licenses & Permits
$160,350 (1.2%)
Rents & Concessions
$350,197 (2.6%)
Intergovernmental Revenue
$205,000 (1.5%)
Parks & Recreation Fees
$322,550 (2.4%)
More (4 grouped)
$351,945 (2.6%)
2023/2024 Proposed  
Property Taxes
Sales Taxes
Other Taxes
Transient Occupancy Tax
Licenses & Permits
Rents & Concessions
Intergovernmental Revenue
Parks & Recreation Fees
More (4 grouped)
Sort By Chart of Accounts 
Town of Yountville Fiscal Year 2023/2024 Annual Budget
General Fund Overview
Budget Summaries - Section 6
40 Primary Revenue History
Property Tax, Sales Tax, and Transient Occupancy Tax
Visualization
2020/2021 Actual2021/2022 Actual2022/2023
Estimated
2022/2023
Budget
2023/2024
Proposed
Fiscal Year

0.0 10.0M

5.0M
Dollars
Property Taxes
Sales Taxes
Transient Occupancy Tax
Sort By Chart of Accounts 
FY 2023/2024 General Fund
Fund Balance Allocations $6.37M
41 FY 2023/2024 General Fund Expenditures - $11.47M
Visualization
Community Promotion
$473,775 (4.1%)
Town Manager's Office
$632,326 (5.5%)
Town Clerk
$607,923 (5.3%)
Finance
$807,840 (7.0%)
Parks & Recreation
$1,859,513 (16.2%)
Planning & Building
$1,210,163 (10.5%)
Public Safety
$2,419,620 (21.1%)
Public Works
$2,684,478 (23.4%)
More (4 grouped)
$777,708 (6.8%)
2023/2024 Proposed  
Community Promotion
Town Manager's Office
Town Clerk
Finance
Parks & Recreation
Planning & Building
Public Safety
Public Works
More (4 grouped)
Sort By Chart of Accounts 
General Fund Expenditure Summary by Category
(Includes Transfers Out)
Data
$ 3,868,545 $ 3,958,635 $ 4,999,027 $ 5,019,296 $ 5,399,950 2,708,857 2,776,015 3,237,298 3,270,769 3,513,269
663,627 671,807 861,393 872,009 1,002,296
268,369 262,000 311,500 311,500 351,167
227,692 248,813 588,836 565,018 533,218
3,864,838 4,101,763 5,399,494 5,476,987 6,047,697
1,579,149 1,607,213 2,243,007 2,290,403 2,401,480
2,285,689 2,494,549 3,156,487 3,186,584 3,646,217
8,497 6,961 13,700 10,700 25,700
20,669 20,669 10,186 10,186 0
976,977 2,850,296 2,197,600 7,141,268 1,750,700
976,977 2,850,296 2,197,600 7,141,268 1,750,700
$ 8,739,525 $ 10,938,323 $ 12,620,007 $ 17,658,437 $ 13,224,047 Personnel
Salaries
Benefits
PERS Employer Rate/Pension Expense
Allocations - Wkrs Comp, Liab, OPEB
Supplies & Services
Supplies & Services
Contract Services
Capital Outlay
Loan Payments
Transfers
Transfers Out
Total
Collapse All 2020/2021 Actual 2021/2022 Actual 2022/2023 Estimated 2022/2023 Budget 2023/2024 Proposed 42 General Fund Expenditure Summary by Category
Fiscal Year 2023/2024
Visualization
Personnel
$5,399,950 (40.8%)
Supplies & Services
$6,047,697 (45.7%)
Capital Outlay
$25,700 (0.2%)
Loan Payments
$0 (0.0%)
Transfers
$1,750,700 (13.2%)
2023/2024 Proposed  
Personnel
Supplies & Services
Capital Outlay
Loan Payments
Transfers
Sort By Chart of Accounts 
General Fund Expenditures by Category and Department
43 44
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45 All Funds Department Expenditure Summary
Town of Yountville Fiscal Year 2023/2024 Annual Budget
Additional Fund Summaries
Budget Summaries - Section 7
46 47
Water and Wastewater Funds
Visit the Water and Wastewater pages to learn more about the Utility Enterprise Funds.

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48 Principal Officials
Town Council
Majorie "Margie" Mohler, Mayor
Eric Knight, Vice Mayor
Robin McKee-Cant, Council Member
Hillery Trippe, Council Member
Pamela Reeves, Council Member
Town Administration
Town Manager
Gary Bell, Town Attorney
Samantha Holland, Parks & Recreation Director
Celia King, Finance Director
Kyle Batista, Financial Analyst
John Ferons, Public Works Director
Rosalba Ramirez, Deputy Public Works Director
Erica Teagarden, Management Analyst
Julie Baldia, Deputy Director of HR & IT
Irene Borba, Planning & Building Director
Eddy Gomez, Town Clerk
Hilary Gaede, Deputy Town Clerk
Beatriz Becerra, Management Fellow
Town of Yountville Fiscal Year 2023/2024 Annual Budget
Organizational Information
Budget Overview Section 3
49 Board, Committee & Commission Members
(As of March 9, 2023)
50 51
Fiscal Year 2023/2024 Organizational Chart
Service Delivery Summary
The Town of Yountville is a small but full-service community of 2,778 residents delivering a very broad, comprehensive and high-quality range of municipal services to its residents and visitors; the Town has a permanent staffing of 34 full-time employees supplemented by seasonal and part-time staff.

The Town uses a hybrid service delivery model to provide our full range of municipal services including a combination of Town personnel, contracted consultants, contracted services with other public agencies, shared services and contracted services with private sector firms as shown below:

Contracted Services with other Public Agencies:

Law Enforcement Services provided by Napa County Sheriff Department.

Town of Yountville Fiscal Year 2023/2024 Annual Budget
Organizational Information
Budget Summaries - Section 3
52 Fire and Emergency Medical Services provided by Napa County/CalFire.

Elections, Tax assessment and collection services provided by Napa County.

Yountville Housing Authority management services provided by the City of Napa.

Animal Shelter services contracted with County of Napa.

Napa County Flood Control District and Water Conservation Districts and the Napa County-wide Stormwater Pollution Prevention Program provide Storm Water Pollution Prevention (SWPP) management support services, training, and annual report compliance.

Contracts for Professional Services (managed by in-house staff):

Town Attorney services provided under contract by Colantuono, Highsmith & Whatley with Gary Bell serving as Town Attorney.

Town Engineering and project management services provided by private civil engineering and consulting firms.

Plan Check and Plan Review services provided by private consulting firm.

Building Inspection services provided under contract with consultant firm.

Certified arborist services provided under contract by several licensed arborists.

Specific water and wastewater laboratory analysis provided by various labs and firms.

Consulting engineers for water, drainage, and sewer projects and regulatory compliance provided by private consultant firms.

Contracts for Services with Vendors/Firms:

Janitorial services provided by private firm.

Cable casting of Town Council, ZDRB and PRAC meetings, and Channel 28 programming support and administration by Napa Valley TV (non-profit).

Street sweeping services under contract by a private firm.

Electrical and street light maintenance services provided by local firms and Pacific Gas & Electric (PG&E).

Large Tree removal and limb management provided by various tree removal companies.

Street striping and painting provided by various companies.

Specialty Recreation Class Instructors.

Parks and Recreation Transportation Services.

Contract to host on Town website the online filing of the Fair Political Practices Commission’s Statements on Economic Interest (Form 700) and Campaign Statements.

Contract to host on Town website the Yountville Municipal Code, Code Alerts, Master Fee Schedule, Town’s Board and Commissions and online filing of applications.

Contract for the Town’s Records Management Program for a Trusted Electronic Content Management System for electronic and hard copy records.

Street paving and improvement projects provided by low bid contractors.

Contract with external auditing firm.

Contract with actuarial firm to calculate OPEB liability.

Sewer/Water main replacement/repairs provided by low bid contractors.

Emergency water main and lateral repairs contracted to private firms on an on-call basis.

Water meter calibration services under contract.

Trash collection provided by Upper Valley Waste Disposal under the franchise agreement.

Heating, Ventilation and Air Conditioning provided by the contractor.

Comprehensive tree management program services by licensed arborist and tree service firm.

Security services for Community Center events provided by a private security firm.

Fire alarm services provided by private contractor.

Contract from the Veteran’s Home of California for water purchase.

Contract with OpenGov for Town's Online Budget Book, Transparency Portal, and online building permit application process.
53 Aggregate Department Personnel Allocations
Aggregate Personnel Allocations
2020/2021 Actual 2021/2022 Actual 2022/2023 Actual 2023/2024 Actual Public Works
Engineering/Administration 2.92 2.92 3.23 3.22
Park Maintenance 2.58 2.58 2.63 2.58
Government Buildings 1.98 1.98 2.03 1.98
Street Maintenance 1.38 1.38 1.43 1.38
PUBLIC WORKS TOTAL 8.85 8.85 9.32 9.15
Waste Water Utility Enterprise
Wastewater Treatment O&M 4.29 4.29 4.47 4.51
Wastewater Collection 1.49 1.49 1.67 1.71
WASTE WATER UTILITY ENTERPRISE TOTAL 5.77 5.77 6.13 6.22 Parks & Recreation
Admin & Services 1.52 1.47 1.67 1.76
Leisure Programs 0.92 1.17 1.28 1.12
Community Center 0.95 0.95 0.90 0.85
Community Events & Programs 0.73 0.78 0.78 0.73
Camp 0.37 0.47 0.53 0.57
Sports Programs 0.17 0.20 0.31 0.25
After School 0.52 0.14 0.00 0.00
Yountville Arts Programs 0.10 0.10 0.16 0.10
PARKS & RECREATION TOTAL 5.28 5.28 5.61 5.38
Planning & Building 3.50 3.50 3.81 3.85
Water Utility Enterprise
Water Utility O&M 2.24 2.24 2.54 2.51
Water Purchases 0.30 0.30 0.36 0.30
WATER UTILITY ENTERPRISE TOTAL 2.54 2.54 2.90 2.81
Town Manager's Office 2.25 2.25 2.31 2.48
Finance 1.83 1.83 1.88 1.93
Town Clerk 1.00 2.00 2.06 2.20
TOTAL 31.00 32.00 34.00 34.00
54 55
Total Salary and Benefit Costs by Department
$7,015,152
$ 510,310
395,622
492,554
133,258
1,192,238
450,637
161,574
153,899
117,743
229,329
49,830
29,224
806,331
1,707,690
708,745
310,203
433,256
255,486
1,171,352
325,279
846,073
605,797
74,122
531,675
$ 7,015,152
Town Manager's Office
Town Clerk
Finance
Council & Mayor
Parks & Recreation
Admin & Services
Camp
Community Center
Community Events & Programs
Leisure Programs
Sports Programs
Yountville Arts Programs
Planning & Building
Public Works
Engineering/Administration
Government Buildings
Park Maintenance
Street Maintenance
Waste Water Utility Enterprise
Wastewater Collection
Wastewater Treatment O&M
Water Utility Enterprise
Water Purchases
Water Utility O&M
Total
Collapse All 2023-24 Budget
56 Salary and Benefit Costs by Department
Fiscal Year 2023/2024
$7,015,152
Broken down by
Departments*  Expenses 
Visualization
Town Manager's Office
$510,310 (7.3%)
Town Clerk
$395,622 (5.6%)
Finance
$492,554 (7.0%)
Council & Mayor
$133,258 (1.9%)
Parks & Recreation
$1,192,238 (17.0%)
Planning & Building
$806,331 (11.5%)
Public Works
$1,707,690 (24.3%)
Waste Water Utility Enterprise
$1,171,352 (16.7%)
Water Utility Enterprise
$605,797 (8.6%)
Town Manager's Office
Town Clerk
Finance
Council & Mayor
Parks & Recreation
Planning & Building
Public Works
Waste Water Utility Enterpr…
Water Utility Enterprise
Sort By Chart of Accounts 
    
57 58
Part Time Classifications, Hourly Wage Rates
Effective February 7, 2023
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59 Town of Yountville Fiscal Year 2023/2024 Annual Budget Budget Adoption Resolution
60 Powered by OpenGov
61 Revenue
The Town recognizes that its primary revenue sources are locally generated, especially TOT and sales tax revenue, and for the most part this revenue is largely generated by non-residents. Efforts to ensure continued reliability in these revenue sources must be maintained and to develop and diversify other revenue sources as applicable.

The Town will actively establish a practice of monitoring, auditing and collecting all locally generated taxes.

The Town will establish and maintain all user fees and charges based on the cost of providing services and shall establish, where appropriate, a cost recovery target for those programs which are subsidized by General Fund revenues. The Town will review and update, as appropriate, the Master Fee Schedule annually at the beginning of the budget development cycle.

Budgeting and Expenditures
The Town Council shall adopt an annual balanced budget effective from July 1 to June 30 each fiscal year. A balanced budget requires current year operating expenses and transfers for debt service and capital expenditures to be fully funded by current year revenues and other designated available funding sources.

Fund Balance Reserves will be used only for non-recurring “one-time” and capital projects and not for on-going operations. The use of reserves must be approved by Town Council.

Use of long-term debt shall be limited to capital projects or special projects that cannot be financed from current revenues.

The Town Manager is authorized to implement the programs as approved in the adopted budget. Within a specific fund the Town Manager may transfer appropriations between categories, departments, projects and programs as needed to implement the adopted budget, as long as it does not increase the full time equivalent (FTE) personnel, increase overall appropriations, or decrease appropriations for capital outlay.

Personnel costs (salaries and benefits) will be budgeted in the Town’s primary operating funds: General Fund, Water Enterprise and Wastewater Enterprise.

The annual budget will include a nominal $45,000 Designated Contingency for non-recurring, unanticipated expenditures. The Town Manager may approve expenditures from this contingency if needed during the fiscal year. The contingency will be transferred to the appropriate account to fund the approved expenditures.

A capital outlay (fixed asset) purchase will be any single item or piece of equipment which costs more than $10,000 and has an expected useful life exceeding one year.

Regular budget reports and updates shall be presented to the Town Council to provide information on the status of the Town’s financial condition. Budget adjustments may be made during the year by Council resolution if necessary to reflect changes to revenues and/or expenditure projections.

The Town shall post on its website current budget reports and updates, sales tax and TOT reports and other financial information for the public to review.

Town of Yountville Fiscal Year 2023/2024 Annual Budget
Town of Yountville Financial Policies
62 Capital Improvements
Capital Improvement Program (CIP) projects will be funded by the following revenue sources:

Available General Fund Reserves
Available Capital Project Fund balances
Impact Fee Fund balances
Water and Wastewater revenues (for Water and Wastewater projects) Grant fundings
Other State and Federal funding sources as available
The Town will annually develop and update a multi-year plan for capital improvements. Future capital expenditures will be projected annually for a rolling 5-year period based on projections of available funding, changes in the community and needed replacement of infrastructure.

The Town will coordinate development of the Five Year Capital Improvement Program (CIP) in advance of the development of the operating budget.

The annual funding for the current year of the Capital Improvement Plan shall be approved as part of the operating budget. Budgets are approved by project with the understanding that projects may span fiscal years and the appropriations will carry forward to the following fiscal year; the amounts carried forward will be shown in the budget for information and transparency.

Capital projects financed by bonds or other debt instruments shall be paid back within a period not to exceed the useful life of the project.

The Town Manager is authorized to implement the projects as approved in the adopted Capital Improvement Program. Within a specific fund, the Town Manager may transfer appropriations between projects as needed to implement the adopted Capital Improvement Program.

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63 1. Policy
It is the policy of the Town of Yountville to invest public funds in a manner that will provide the highest investment return with the maximum security while meeting the daily cash flow demands of the Town and conforming to all California laws and local statutes governing the investment of public funds.

2. Scope
This investment policy applies to all the funds and investment activities under the direct authority of the Town of Yountville as accounted for in the Annual Comprehensive Financial Report (ACFR). Policy statements outlined in this document focus on the Town of Yountville’s pooled funds, but will also apply to all other funds under the Town Treasurers’ span of control unless specifically exempted by statue or ordinance. This policy is applicable, but not limited to, all funds listed below:

General Fund
Enterprise Funds
Special Revenue Funds
Capital Project Funds
Debt Service Funds
Agency Funds
Excluded funds are those held with a fiscal agent, which has their own specific “permitted investments” section in the bond covenants and OPEB and PRSP funds invested in a IRC section 115 irrevocable trust (see separate policy).

3. Prudence
Investments shall be made with judgment and care -- under circumstances then prevailing -- which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived.

The standard of prudence to be used by the Town’s investment officials shall be the “prudent person” standard and shall be applied in the context of managing an overall portfolio. The Town Treasurer and/or Town Manager, acting within the intent and scope of the investment policy and other written procedures and exercising due diligence, shall be relieved of personal responsibility for an individual security’s credit risk or market price changes, provided deviations from expectations that result in a loss of principal are reported to the Town Manager immediately, and to the Town Council at their next meeting addressing appropriate actions to be taken to control adverse developments.

Town of Yountville Fiscal Year 2023/2024 Annual Budget
Town of Yountville Investment Policy
64 4. Objective
The primary objectives in priority order of the Town of Yountville’s investment activities shall be:

4.1. Safety: Safety of principal is the foremost objective of the investment program. Investments of the Town of Yountville shall be undertaken in a manner that seeks to ensure that capital losses are avoided, whether from securities default, broker-dealer default, or erosion of market value. To attain this objective, diversification is required in order that potential losses on individual securities do not exceed the income generated from the remainder of the portfolio.

4.2. Liquidity: The Town of Yountville’s investment portfolio will remain sufficiently liquid to enable the Town to meet all operating requirements that might be reasonably anticipated.

4.3. Return: The Town of Yountville’s investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the Town’s investment risk constraints and the cash flow characteristics of the portfolio.

5. Delegation of Authority
Authority to manage the Town’s investment program is derived from the California Government Code. Management responsibility for the investment program is hereby delegated to the Treasurer, who shall establish written procedures for the operation of the investment program consistent with this investment policy. Procedures shall include, but not limited to, references to: safekeeping, wire transfer agreements, collateral/depository agreements, banking services contracts, local banking preferences, and other investment-related activities. Such procedures shall include explicit delegation of authority to persons responsible for investment transactions. No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the Treasurer. The Treasurer shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of subordinates. Delegation of authority shall expire one year from the date of adoption of this policy as required by State Law.

6. Ethics and Conflicts of Interest
The Town Council, Town Manager and Town Treasurer shall refrain from personal business activity that could conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions. Council Members, Town Manager and Town Treasurer shall disclose to the Town Attorney any material financial interests in financial institutions that conduct business within the jurisdiction, and they shall further disclose any large personal financial/investment positions that could be related to the performance of the Town’s portfolio.

The Town Attorney and Treasurer shall review all disclosures made to insure there are no conflicts with any planned investment.

7. Authorized Financial Dealers and Institutions
The Treasurer will maintain a list of financial institutions and primary dealers authorized to provide investment services. Primary dealers include those that regularly report to the Federal Reserve Bank and should qualify under Securities and Exchange Commission Rule 15C3-1 (uniform net capital rule).

All financial institutions, dealers and cash managers who desire to become qualified bidders for investment transactions must supply the Town with the following: audited financial statements, proof of National Association of Security Dealers certification when applicable, completed questionnaire and certification of having read the Town of Yountville’s investment policy and depository contracts. 65 8. Authorized Investments and Limitations on Investments Investment of Town funds is governed by the California Government Code Sections 53600 et seq. Within the context of the limitations, the following investments are authorized, as further limited herein:

United States Treasury Bills, Bonds, and Notes or those for which the full faith and credit of the United States are pledged for payment of principal and interest. There is no percentage limitation of the portfolio that can be invested in this category.

1. Federal Agency or United States government-sponsored enterprise obligations, participations, or other instruments, including those issued by or fully guaranteed as to principal and interest by federal agencies or United States government-sponsored enterprises.

2. Local Agency Investment Fund (LAIF) which is a State of California managed investment pool may be used up to the maximum permitted by LAIF.

3. 4. Insured savings accounts are permitted without limitations.

Investments detailed in items 5 through 10 are further restricted to 5% of the purchase value of all investments and cash accounts (the portfolio), in any one issuer name. The total value invested in any one issuer shall also not exceed 5% of the issuer’s net worth.

5. Bills of exchange or time drafts drawn on and accepted by commercial banks, otherwise known as banker’s acceptances are permitted. Bankers acceptances purchased may not exceed 180 days to maturity or 40% of the cost value of the portfolio.

6. Commercial paper of “prime” quality of the highest ranking or of the highest letter and number rating as provided by Moody’s Investor Services, Inc., Standard & Poor’s, or Fitch Financial Services, Inc. Commercial paper shall be issued by domestic corporations having assets in excess of $500,000,000 and having a “AA” or better rating on its long term debentures as provided by Moody’s, Standard & Poor’s, or Fitch. Purchases of eligible commercial paper may not exceed 270 days to maturity nor represent more than 10% of the outstanding paper of the issuing corporation. Purchases of commercial paper may not exceed 25% of the Town’s portfolio.

7. Negotiable certificates of deposit issued by nationally or state chartered banks or state or federal savings institutions. Purchases of negotiable certificates of deposit may not exceed 30% of total portfolio.

8. Time deposits, non-negotiable and collateralized in accordance with the California Government Code, may be purchased through banks or savings and loan associations. Since time deposits are not liquid, no more than 25% of the investment portfolio may be invested in this investment type.

9. Medium Term Corporate Notes, defined as all corporate and depository institution debt securities with a maximum remaining maturity of five years or less, issued by corporations organized and operating within the United States or by depository institutions licensed by the United States or any state and operating within the United States. Securities eligible for investment shall be rated “AA” or better by Moody’s or Standard & Poor’s rating services. Purchase of medium term notes may not exceed 30% of the purchase value of the portfolio and no more than 5% of the purchase value of the portfolio may be invested in notes issued by one corporation.

10. Shares of beneficial interest issued by diversified management companies that are money market funds registered with the Securities and Exchange Commission under the Investment Company Act of 1940. To be eligible for investment pursuant to this subdivision these companies shall either: (1) attain the highest ranking letter or numerical rating provided by not less than two of the three largest nationally recognized rating services or (2) have an investment advisor registered with the Securities and Exchange Commission with not less than five years of experience investing in securities and obligations authorized by Government Code section 53601 and with assets under management in excess of $500,000,000. The purchase price of shares shall not exceed 15% of the investment portfolio.

11. 12. California Asset Management Program (CAMP).
66 9. Ineligible Investments
The Town shall not invest any funds in inverse floaters, range notes, or interest-only strips that are derived from a pool or mortgages, or in any security that could result in zero interest accrual if held to maturity, or any other investment not listed in this policy.

10. Safekeeping and Custody
All securities owned by the Town, including collateral for repurchase agreements, shall be held in safekeeping by the Town’s custodian bank or a third party bank trust department, acting as agent for the Town under the terms of a custody or trustee agreement executed by the bank and by the Town. All securities will be received and delivered using standard delivery-versus-payment (DVP) procedures.

11. Percentage Limitations
Where a section specifies a percentage limitation for a particular category or investments, that percentage is applicable only at the date of purchase. Where a section does not specify a limitation on the term or remaining maturity at the time of the investment, no investment shall be made in any security, other than a security underlying a repurchase or reverse repurchase agreement or securities lending agreement authorized by this section, that at the time of the investment has a term remaining to maturity in excess of five years, unless the Town Council has granted express authority to make that investment either specifically or as a part of an investment program approved by the Town Council no less than three months prior to the investment.

12. Reporting Requirements
The Treasurer shall annually render to the Town Council a statement of investment policy, which the Council shall review and approve at a public meeting. The Council at a public meeting shall also review and approve any changes to the policy.

The Treasurer shall render a monthly transaction report to the Town Council. The Treasurer shall render a quarterly investment report to the Council within 60 days after the end of the subject quarter. They year end quarterly report shall be available after the audit is completed. The quarterly report shall include for each individual investment:

Description of investment instrument
Issuer name
Maturity date
Purchase price
Par value
Current market value and the source of the valuation. The quarterly report also shall; (I) state compliance of the portfolio to the investment policy, or manner in which the portfolio is not in compliance, (II) include a description of any of the Town’s funds, investments or programs that are under the management of contracted parties, including lending programs, and (III) include a statement denoting the ability of the Town to meet its expenditure requirements for the next six months, or provide an explanation as to why sufficient money shall, or may not be available.

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67 The Town recognizes that it may need to enter into long-term financial obligations to meet the demands of providing a high quality level of government services to our community. The following long-term debt policy sets the considerations for issuing debt and provides guidance in the timing and structuring of long-term debt commitments by the Town.

General Practices
The Town will strive to maintain good relations with credit rating agencies, investors of the Town’s long-term financial obligations and those in the financial community that participate in the Town’s financings. The Town also will strive to maintain and improve its bond rating in order to minimize borrowing costs and preserve access to credit.

Bond issue proposals are to be accompanied by an analysis defining how the new issue, combined with current debt, impacts the Town’s debt capacity and conformance with Town debt policies. Such analysis shall include identification of the funding source, an assessment of the ability to repay the obligation, the impact on the current budget, commitments to future budgets, maintenance and operational impact of the facility or asset and the impact on the Town’s credit rating, if any.

Town Council must review such analysis, including existing debt level, ability to pay debt service, impact on Town services, and make a finding that use of debt is appropriate.

Debt service costs (COP, Lease Purchase Agreements and other contractual debt which are backed by General Fund Operating Revenues) are not to exceed 25% of the Town’s General Fund operating revenues.

Projects financed by a non-general fund revenue source such as utility rate revenue and specific voter approved authorizations such as Measure A Sales Tax for flood control are not subject to the 25% of general fund revenue maximum debt service limit.

The Town will consider the issuance of long-term obligations under the following conditions:

The Town will use debt financing only for one-time capital improvement projects and specific nonrecurring equipment purchases, and only under the following circumstances:

When the project is included in the Town’s adopted five-year capital improvement program (CIP) and is in conformance with the Town’s adopted General Plan.

When the project is not included in the Town’s adopted five-year capital improvement program (CIP), but the project is an emerging critical need whose timing was not anticipated in the five-year capital improvement program, or it is a project mandated by State or Federal requirements.

When the project’s useful life, or the projected service life of the equipment, will be equal to or exceed the term of the financing.

When there are designated General Fund revenues sufficient to service the debt, whether from project revenues, other specified and/or reserved resources, or infrastructure cost-sharing revenues.

Debt financing (other than tax and revenue anticipation notes) is not considered appropriate for any recurring purpose such as current operating and maintenance expenditures.

The Town will follow all State and Federal regulations and requirements related to bonds and debt financing instruments regarding bond provisions, issuance, taxation and disclosure.

Costs incurred by the Town, such as bond counsel and financial advisor fees, printing, underwriter’s discount, and project design and construction costs, will be charged to the bond issue to the extent allowable by law.

Town of Yountville Fiscal Year 2023/2024 Annual Budget
Town of Yountville Use of
Long-Term Debt Policy
68 The Town will monitor compliance with bond covenants and adhere to federal arbitrage and disclosure regulations.

The Town shall continually review outstanding obligations for opportunities to achieve debt service savings through refunding and shall pursue refinancing when economically feasible and advantageous.

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69 Town Council initially adopted an OPEB funding policy and multi-year financing plan approving a funding rate schedule with the adoption of Resolution Number 2962-08 on June 24, 2008. The policy established the OPEB funding allocation percentage, calculated on full-time salaries, and each fiscal year considered allocating additional allocations to fund the Town’s OPEB liability.

The Town Council approved an updated OPEB funding policy with the adoption of Resolution Number 3006-11 on December 6, 2011 approving the following payroll allocation rates and funding:

Fiscal Year 2012/13: 8% of full-time salaries.

Fiscal Year 2013/14: 9% of full-time salaries.

Fiscal Year 2014/15: 10% of full-time salaries.

Town Council may consider approval of additional funding allocations to OPEB at the time unassigned funds become available.

In June 2014 Council approved Resolution Number 3188-14 adopting the current OPEB funding policy. The policy statement is to fully fund the ARC (annual required contribution) each fiscal year.

The policy establishes the following procedure:

Each fiscal year staff will present the proposed budget with the payroll allocation funding rate required to fully fund the ARC.

Town Council will review and approve and/or modify the rate during the budget review process each year.

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Town of Yountville Fiscal Year 2023/2024 Annual Budget
Town of Yountville OPEB (Other PostEmployment Benefits) Funding Policy (Adopted June 17, 2014 by Resolution Number 3188-14)
70 Overview
The purpose of this Investment Guidelines document (IGD) is to assist you and your Portfolio Manager in effectively supervising, monitoring and evaluating the investment of your portfolio.

Your investment program is defined in the various sections of the IGD by:

Stating in a written document your attitudes, expectations, objectives and guidelines for the investment of all assets.

Setting forth an investment structure for managing your portfolio. This structure includes various asset classes, investment management styles, asset allocation and acceptable ranges that, in total, are expected to produce an appropriate level of overall diversification and total investment return over the investment time horizon.

Encouraging effective communications between you and your Portfolio Manager.

Complying with all applicable fiduciary, prudence and due diligence requirements experienced investment professionals would utilize, and with all applicable laws, rules and regulations from various local, state, and federal entities that may impact your assets
Diversification
Your Portfolio Manager is responsible for maintaining the balance between fixed income and equity securities based on the asset allocation. The following parameters shall be adhered to in managing the portfolio:

Fixed Income
The long-term fixed income investments (greater than seven-years in maturity) shall constitute no more than 25%, and as little as 0% of the total Plan assets.

The intermediate-term fixed income investments (between three-seven years in maturity) shall constitute no more than 60%, nor less than 25% of the total Plan assets.

The high-yield portion of the Plan shall constitute no more than 10%, and as little as 0% of the total Plan assets.

The convertible bond exposure shall constitute no more than 10%, and as little as 0% of the total Plan assets.

The short-term fixed income investments (between one-three years in maturity) shall constitute no more than 25%, and as little as 0% of the total Plan assets.

Equity
The domestic large cap equity investments of the Plan shall constitute no more than 45% nor less than 15% of the total Plan assets.

The domestic mid-capitalization equity investments of the Plan shall constitute no more than 10%, and as little as 0% of the total Plan assets.

The domestic small capitalization equity investments of the Plan shall constitute no more than 15% nor less than 0% of the total Plan assets.

Town of Yountville Fiscal Year 2023/2024 Annual Budget
Town of Yountville OPEB Trust Fund Detailed
Information For Investment Guidelines
Document
(Adopted June 21, 2011 by Resolution Number 2974-11)
71 The international equity investments of the Plan shall constitute no more than 15% and as little as 0% of the total Plan assets.

The real estate investments of the Plan shall constitute no more than 10% and as little as 0% of the total Plan assets.

Permitted Asset Classes and Security Types
The following asset classes and security types have been approved by HighMark for use in client portfolios:

Asset Classes
Fixed Income
Domestic Bonds
Non-U.S. Bonds
Equities
Domestic
Non-U.S.

Emerging Markets
Real Estate Investment Trust (REITs)
Cash and Cash Equivalents
Security Types
Equity Securities
Domestic listed and unlisted securities
Equity and equity-related securities of non-US corporations, in the form of American Depository Receipts (“ADRs”)
Equity Mutual Funds
Large Cap Core, Growth and Value
Mid Cap Core, Growth and Value
Small Cap Core, Growth and Value
International and Emerging Markets
REITs
Exchange Traded Funds (ETFs)
Fixed Income Securities
Government/Agencies
Mortgage Backed Bonds
Corporate Bonds and Notes
Fixed Income Mutual Funds
Corporate
Government
High Yield
International and Emerging Market
Convertible
Preferred
Closed end funds
Cash and Cash Equivalents
Money Market Mutual Fund
Commercial Paper
CDs and Bankers Acceptance
72 Prohibited Assets
Precious metals
Venture Capital
Short sales
Purchases of Letter Stock, Private Placements, or direct payments Leveraged Transactions
Commodities Transactions Puts, calls, straddles, or other option strategies, Purchases of real estate, with the exception of REITs
Derivatives, with exception of ETFs
Rebalancing Procedures
From time to time, market conditions may cause your asset allocation to vary from the established target. To remain consistent with the asset allocation guidelines established by this Investment Guidelines document, your Portfolio Manager will rebalance the portfolio on a quarterly basis.

Duties and Responsibilities of Portfolio Manager
Your portfolio manager is expected to manage your portfolio in a manner consistent with this Investment Guidelines document and in accordance with State and Federal law and the Uniform Prudent Investor Act. HighMark Capital Management is a registered investment advisor and shall act as such until you decide otherwise.

Your portfolio manager shall be responsible for:

Designing, recommending and implementing an appropriate asset allocation consistent with the investment objectives, time horizon, risk profile, guidelines and constraints outlined in this statement.

Advising the committee about the selection of and the allocation of asset categories.

Identifying specific assets and investment managers within each asset category.

Monitoring the performance of all selected
assets.https://controlpanel.opengov.com/stories/townofyountvilleca/story/622a471a8227bd15b6d2a076/preview Recommending changes to any of the above.

Periodically reviewing the suitability of the investments, being available to meet with the committee at least once each year, and being available at such other times within reason at your request.

Preparing and presenting appropriate reports.

Informing the committee if changes occur in personnel that are responsible for portfolio management or research.

You shall be responsible for:

The oversight of the investment portfolio.

Providing your portfolio manager with all relevant information on the Plan, and shall notify him or her promptly of any changes to this information.

Advising your portfolio manager of any change in the Plan’s circumstances, such as a change in the actuarial assumptions, which could possibly necessitate a change to your overall risk tolerance, time horizon or liquidity requirements; and thus would dictate a change to your overall investment objective and goals for the portfolio. Monitoring performance by means of regular reviews to assure that objectives are being met and that the policy and guidelines are being followed.
73 Communication
As a matter of course, your portfolio manager shall keep you apprised of any material changes in HighMark Capital’s outlook, recommended investment policy and tactics. In addition, your portfolio manager shall meet with you no less than annually to review and explain the portfolio’s investment results and any related issues. Your portfolio manager shall also be available on a reasonable basis for telephone communication when needed.

Any material event that affects the ownership of HighMark Capital Management or the management of the portfolio must be reported immediately to you.

Disclosures
Union Bank N.A. and HighMark Capital Management, Inc. are wholly owned subsidiaries of UnionBanCal Corporation. Investments are not deposits or bank obligations, are not guaranteed by any government agency, and involve risk, including loss of principal Powered by OpenGov
74 Background
The Governmental Accounting Standards Board (GASB) issued Statement No.54 Fund Balance Reporting and Governmental Fund Type Definitions in February 2009. The requirements of this statement are intended to improve financial reporting by providing five fund balance categories that will be more easily understood. The five fund balance categories are clearly defined to make the nature and extent of the constraints placed on a government’s fund balance more transparent. GASB 54 requires a formal fund balance policy be adopted to fully define any constraints imposed upon the use of resources and how those constraints may be modified or eliminated. The Town implemented GASB 54 in fiscal year ending June 30, 2011.

Purpose
The Town of Yountville’s fund balance policy defines the five fund balance categories established by GASB and how the Town will report each of the categories. The policy is establishing the Town’s formal commitment of a specific amount of the Town’s fund balance to be set aside specifically for emergency contingencies defined as a state or federal emergency or declaration of a local emergency as defined in the Yountville Municipal Code Section 2.52.020. This amount and/or commitment may be changed with the adoption of a new fund balance policy resolution approved by the Town Council. This policy also provides definitions of other categories of fund balance for financial reporting and budgeting purposes. The policy authorizes and directs the Finance Director to prepare financial statements which accurately categorize fund balance per Governmental Accounting Standards Board (GASB) Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions.

Definitions & Provisions
This Fund Balance Policy establishes the procedures for reporting unrestricted fund balance in the General Fund financial statements. Certain commitments and assignments of fund balance will help ensure accurate reporting of available resources and that there will be adequate financial resources to protect the Town against unforeseen circumstances and events such as revenue shortfalls and unanticipated expenditures.

Fund balance is essentially the difference between the assets and liabilities reported in each governmental fund. There are five separate components of fund balance, each of which identifies the extent to which the Town is bound to honor constraints on the specific purposes for which amounts can be spent.

Non-spendable Fund Balance (inherently non-spendable)
Restricted Fund Balance (externally enforceable limitations on use) Committed Fund Balance (self-imposed limitations on use) Assigned Fund Balance (limitation resulting from intended use) Unassigned Fund Balance (residual net resources)
Non-spendable fund balance is not specifically addressed in this policy due to the nature of the restriction. An example of non-spendable fund balance is a reserve for prepaid expense.

Town of Yountville Fiscal Year 2023/2024 Annual Budget
Town of Yountville Fund Balance Policy
75 Restricted Fund Balance
PEG Fees
The Public Educational and Government Access Fund (PEG) has a restricted fund balance for PEG Fees, derived from a 1% charge that the Town’s cable franchise operator collects and remits to the Town. PEG Fees can only be used to cover capital expenses for public access television, and are prohibited from being used for operating expenses.

Committed Fund Balance
Emergency Reserve Fund
The Town’s General Fund balance committed for emergency reserves is established at a minimum of 20% of General Fund operating expenditures. The calculation and review of the 20% minimum will be part of the proposed budget each fiscal year. Use of the General Fund Emergency Reserve would be appropriate if the Town declared a state or federal emergency or declaration of a local emergency as defined in the Yountville Municipal Code Section 2.52.020:

2.52.020 Emergency defined:

As used in this chapter, “emergency” means the actual or threatened existence of conditions of disaster or of extreme peril to the safety of persons and property within the Town caused by such conditions as air pollution, fire, flood, storm, epidemic, riot or earthquake, or other conditions, including conditions resulting from a labor controversy, which conditions are or are likely to be beyond the control of the services, personnel, equipment and facilities of the Town, requiring the combined forces of other political subdivisions to combat. (Ord. 225, 1991; Ord. 294-99)
OPEB Reserve Fund
The Town Council has made a commitment to funding OPEB (other post-employment benefits) and has established an IRC Section 115 Irrevocable Trust Fund to deposit these funds. There may, however, be a time when the Town is holding funds pending transfer to the OPEB Trust and those funds would be reported as the Town’s OPEB Reserve.

PERS Unfunded Actuarially Accrued Liability (UAAL) Fund The Town Council has made a commitment to funding PERS UAAL and has established a Pension Rate Stabilization Plan IRC Section 115 Irrevocable Trust Fund to deposit these funds. There may, however, be a time when the Town is holding funds pending transfer to the PERS UAAL Trust and those funds would be reported as the Town’s PERS UAAL Reserve.

Liability Insurance Reserve
The Town is a member of CIRA (California Intergovernmental Risk Authority) for purposes of liability and claims coverage. The Town’s self-insured retention for claims is $10,000 per occurrence and our policy coverage requires a minimum reserve balance for three (3) claims or $30,000. The Town may report a higher balance, but will always maintain the required $30,000 minimum.

Assigned Fund Balance
Amounts that are constrained by the Town’s intent to be used for specific purposes, but are neither restricted nor committed, should be reported as assigned fund balance. Both committed and assigned fund balance classifications include amounts constrained to being used for specific purposes by actions taken by the government itself. The nature of the actions necessary to remove or modify an assignment is not as prescriptive as it is with regard to the committed fund balance classification, resulting in the constraints imposed being more easily removed or modified than those imposed on committed fund balance. Furthermore, the nature of the actions necessary to remove or modify an assignment is not as prescriptive as those in the committed fund balance classification and the authority is not required to be the government’s highest level of decision making authority, but may be delegated to the Town Manager or Finance Director.
76 All remaining fund balance amounts that are reported in governmental funds, other than the general fund, that are not classified as non-spendable, and are neither restricted nor committed will be reported as assigned fund balance.

Arts Program Reserve
The Yountville Arts Commission has been successful in raising funds to support the Town's Art Program activities.

The Arts Program was previously accounted for in the General Fund, but has been moved to the Town of Yountville Community Foundation as of fiscal Year 2018-19.

Capital Projects Reserve
The Town Council may assign a specific amount or percentage of unassigned fund balance at the end of the fiscal year to be transferred or reserved for transfer to the Town’s Capital Projects Fund.

Budget Contingency Reserve
The Town Council may assign a specific amount to be reserved for future appropriations to fund unanticipated costs or revenue shortfalls that were not anticipated at the adoption of the Town’s operating budget. As of December 4, 2018, this amount has been established at 5% of planned expenditures.

Leave Buy Out Reserve
The Town Council may assign a specific amount to be reserved for future appropriations to fund unanticipated costs related to covering costs of employees retiring and or separating from the Town to cover funding the cost of accrued leave (management and vacation leaves). The assigned amount for Fiscal Year 2023/24 is $160,000.

Legal Contingency Reserve
The Town Council may assign a specific amount to be reserved for future appropriations to fund unanticipated legal and litigation costs. As of July 1, 2020, this amount has been established at $200,000.

Unanticipated Tourism Revenue Deficit Reserve Fund (previously titled Revenue Stabilization Reserve Fund. Re-titled upon adoption of Fiscal Year 2023/2024 Budget per external auditor recommendation to better comply with Governmental Accounting Standards Board (GASB) definitions of reserve funds.)
Funds set aside to ensure the Town could respond to an unexpected drop in tourism based revenue, especially Transient Occupancy Tax (TOT). Unanticipated Tourism Revenue Deficit Reserve funding is established at a minimum of 25% of TOT revenue budget.

By approving specific assigned amounts or percentage allocations of unassigned fund balance as part of budget adoption, the Town Council would authorize Finance Director to report specific assigned amount on financial statements.

Unassigned Fund Balance
Fund balance that has no current assignment or commitment.

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77 Historical Background
The Town of Yountville operates both water and wastewater utility enterprise fund operations which serve the residents of the Town and, in the case of the water enterprise fund, an additional 32 accounts located along Yountville Cross Road. Enterprise Fund operations are designed by nature to operate more like a private sector business model as compared to general government services. For the past decade the Town has operated its water and wastewater utility enterprise funds in a manner which included a significant General Fund subsidy averaging $300,000 per year to cover water operating expenses and capital project expenses for both the water and wastewater utility enterprise funds.

On February 10, 2011 the Town Council adopted a five (5) year phased rate schedule that was designed to end the General Fund subsidization of these enterprise funds. The Town Council issued a policy statement that the enterprise funds should no longer be subsidized and requested a formal policy be brought back to the Council.

Purpose
The Town will establish Utility Enterprise Funds for Town services when the intent of the Town is that all costs of providing the service shall be recovered primarily through ratepayer charges.

General Policy Practices
Enterprise Funds will be established for Town-operated utility services such as the water and wastewater operations.

Enterprise Fund expenditures will be established at a level sufficient to properly maintain the fund’s infrastructure and provide for necessary capital improvements.

The Town Council will review and adopt utility rates as needed to appropriately cover the costs of all operations, including maintenance, depreciation, capital and debt service requirements, reserves as established by Town Council policy, and provide for an adequate level of working capital Enterprise Fund services will establish and maintain reserves for general contingency and capital purposes consistent with those maintained for general governmental services.

Revenue bonds shall be issued only when projected operating revenues and reserves are insufficient for the timely completion of enterprise capital projects.

Town Council shall continue the five (5) year phased utility rate increase for water and wastewater approved on February 10, 2011 which is designed to end General Fund subsidy and operating deficits of each enterprise fund over the next five (5) years.

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Town of Yountville Fiscal Year 2023/2024 Annual Budget
Town of Yountville Water & Wastewater Utility
Enterprise Fund Rate Philosophy
(Adopted June 21, 2011 by Resolution Number 2974-11)
78 Background
The Town has established a reasonable water supply through a combination of its long-term supply contract with the Californian Veterans Home for use of Rector Reservoir water and the completion of the Yountville Municipal Water Well to meet the community’s annual water needs. However, the Town recognizes that it may need to purchase additional water supply in long-term drought situations and has established this Drought Water Reserve Bank from the sale of its State Water Supply surplus water rights to potentially fund the purchase of drought supply water. The following policy sets the considerations for use of the Drought Water Reserve Bank by the Town.

General Practices
The Town will continue to develop and implement reasonable water conservation programs and educational programs to educate residential and business customers on how to use less water.

The Town will evaluate future water conservation rebate programs to see if their implementation may be appropriate. Continuation of the ultra low flow toilet and water saving appliance program and implementation of turf replacement with drought tolerant and native plants and alternative irrigation systems are examples of how to reduce water consumption are possibilities.

Town will review, update if necessary, and maintain a water usage pricing structure which encourages water conservation as allowed by state law.

The Town will implement voluntary water rationing and/or increase water rates to reduce water usage and evaluate what impact those mechanisms may have had on water consumption prior to use of mandatory water rationing practices and/or purchase of additional drought water supply.

Town Council must review such analysis, including existing available water resources, implementation of advisory and/or mandatory water conservation practices, available water production from emergency water well, and impact on Town services, and make a finding that use of drought water bank to purchase additional water supply is appropriate.

The purpose of the initial deposit amount into the Drought Water Reserve Bank is to provide future Town Council’s with available resources to make immediate single year drought supply water purchases on the open market.

Any use of the Drought Water Reserve Bank by the Town Council will require implementation and adoption of a plan to replenish the Bank by the same amount as used to purchase drought water supply so that the fund is available in the event of a future drought situation.

The Town will consider use of the Drought Water Reserve Bank under the following conditions:

The Town may use its Drought Water Reserve Bank for the purchase of additional water supply under the following circumstances:

The Town Council has declared a local Water Emergency after evaluating local water supply with needs in accordance with the Town Code, Chapter 13.24, Water Shortage Emergencies, Sections 13.24.020 through

13.24.050, or as may be amended in the future.

Town of Yountville Fiscal Year 2023/2024 Annual Budget
Town of Yountville Use of Drought Water Reserve
Bank Policy
(Adopted December 5, 2017 by Resolution Number 17-3448) 79 The Town Council has first implemented reasonable voluntary water conservation and rationing measures in accordance with Chapter 13.20, Water conservation or as may be amended in the future.

The Town Council has implemented mandatory water rationing program if appropriate.

The Town Council has developed and implemented a temporary water rate increase sufficient to replenish the amount of the draw down against the Drought Water Reserve Bank so that the Bank is available for future use if necessary.

The Town Council may use the interest earnings from the Drought Water Reserve Bank to annually fund rebate programs (existing or new programs) that help to reduce overall municipal water usage by the customer.

The Town Council may use interest earnings and fund balance from the Drought Reserve Bank to make water utility capital projects possible and reduce the impact to the rate payer while maintaining a strong fund balance.

The Town Council may use the fund to pay for capital construction cost for water projects which are designed for the purpose of increasing the Town’s water storage capacity or increase water production to meet drought water supply needs.

The Town shall continually review and work with its partner City of Napa to develop opportunities to achieve reduced water consumption through implementation of new technology, community education and implementation of appropriate water conservation programs when economically feasible and advantageous.

Adopted by the Yountville Town Council on December 5, 2017.

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80 Historical Background
The Town of Yountville operates both water and wastewater utility enterprise fund operations which serve the residents and business community of the Town, and, in the case of the water enterprise fund, an additional 32 accounts located along Yountville Cross Road. Enterprise Fund operations are designed by nature to operate more like a private sector business model as compared to general government services which are funded by the General Fund.

On February 10, 2011, the Town Council adopted a five (5) year phased rate schedule that was designed to end the General Fund subsidization of these enterprise funds. The Town Council issued a policy statement that the enterprise funds should no longer be subsidized and requested a formal policy be brought back to the Council. For the prior decade the Town had operated its water and wastewater utility enterprise funds in a manner which included a significant General Fund subsidy averaging more than $300,000 per year to cover water operating expenses and capital project expenses for both the water and wastewater utility enterprise funds.

Due to strong overall management of revenues and controlling expenditures, the Town’s fiscal condition has improved significantly since 2011. The Town Council has been disciplined with its financial fund management and principally through use of the year end Unassigned Fund Balance allocation process the Town has been able to incrementally increase funding for its Emergency Reserve Fund, Revenue Stabilization Fund, and Capital Projects Fund 50, and to establish irrevocable OPEB and Pension UAL Reserve Funds, establish and fund Fleet & Equipment Reserve Funds, and set aside funding to support for affordable housing. On October 18, 2022, the Town Council created the Water and Wastewater Utility Enterprise Capital Projects Restricted Fund which could be funded by allocations from the General Fund Unassigned Fund Balance allocation process.

Purpose
Funds may only be used for the purpose of paying down utility enterprise fund capital debt expenses or to fund the costs of projected utility enterprise fund capital costs only and may not be used to pay for annual operating costs.

General Practices
Enterprise Funds will be established for Town-operated utility services such as the water and wastewater operations.

Enterprise Capital Fund expenditures will be established at a level sufficient to properly maintain infrastructure and provide for necessary capital improvements.

Town of Yountville Fiscal Year 2023/2024 Annual Budget
Town of Yountville Use of Water and Wastewater
Utility Enterprise Capital Projects Restricted
Fund Policy
(Adopted October 18, 2022 by Resolution Number 22-4155) 81 As a part of its periodic five (5) year phased utility rate review process, the Town Council may allocate and transfer funds from the General Fund Water and Wastewater Utility Enterprise Capital Projects Restricted Fund for the purposes of paying off debt or to pay for planned enterprise fund capital projects identified in the next five (5) year of planned capital projects thereby reducing impact to ratepayers.

Enterprise Fund services will establish and maintain reserves for general contingency and capital purposes consistent with those maintained for general governmental services.

Revenue bonds shall be issued only when projected operating revenues and reserves are insufficient for the timely completion of enterprise capital projects.

General Fund revenues are not to be used for annual operating expenses for the Water and Wastewater Utility Enterprise Funds.

Funding and Replenishment
This restricted fund could receive funding through a re-allocation of prior year General Fund Unassigned Fund Balance upon completion of the annual audit process if funds are available. Future contributions would either grow the existing fund balance or replenish funds that were used.

Adopted by the Yountville Town Council on October 18, 2022.

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82 Town of Yountville Fiscal Year 2023/2024 Annual Budget Town of Yountville Appropriations (GANN) Limit
Calculation
83 To view the details of the Town's Gann Limit calculation, please visit the Appropriation Limit page on the Town website at
https://townofyountville.com/181/Appropriation-Limit.

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84 General Fund Summary Fiscal Year 2023/2024
Town of Yountville Fiscal Year 2023/2024 Annual Budget
General Fund Overview
Revenues, Expenditures, Transfers and Fund Balance Allocations 85 86
General Fund Revenue
General Revenue Fund Detail
2020/2021 Actual 2021/2022 Actual 2022/2023 Estimated 2022/2023 Budget 2023/2024 Proposed Transient Occupancy Tax
Transient Occupancy Tax $4,821,407 $9,804,456 $7,500,000 $15,550,000 $7,775,000 TRANSIENT OCCUPANCY TAX TOTAL $4,821,407 $9,804,456 $7,500,000 $15,550,000 $7,775,000 Property Taxes
Property Tax Secured $1,277,347 $1,315,566 $1,328,500 $2,987,756 $1,494,000 Property Tax In Lieu(VLF Swap) $760,948 $770,000 $785,000 $1,817,616 $909,000 Property Tax Unsecured $37,052 $39,288 $39,000 $78,000 $39,780 Property Tax Collection Fee -$10,310 -$10,960 -$10,500 -$22,400 -$11,500 PROPERTY TAXES TOTAL $2,065,037 $2,113,894 $2,142,000 $4,860,972 $2,431,280 Sales Taxes
Sales Tax $1,115,984 $1,691,572 $1,620,000 $3,240,000 $1,675,000 Sales Tax Public Safety $25,791 $26,102 $20,000 $40,000 $20,000 SALES TAXES TOTAL $1,141,775 $1,717,674 $1,640,000 $3,280,000 $1,695,000 Intergovernmental Revenue
State Cops Program $156,727 $163,372 $144,000 $326,000 $159,000 Other Federal Revenue $354,765 $362,690 $0 $0 $0
Other State Revenues $0 $0 $0 $170,000 $40,000
State CARES CV-19 Relief $50,000 $0 $0 $0 $0
State Hoptr $3,795 $3,685 $3,500 $7,000 $3,500
St Motor Vehicle In Lieu $2,151 $3,388 $2,500 $6,128 $2,500 INTERGOVERNMENTAL REVENUE TOTAL $567,438 $533,135 $150,000 $509,128 $205,000 Rents & Concessions
Rental Government Buildings $246,979 $203,287 $251,000 $502,000 $253,197 Community Hall Rental $7,233 $47,356 $35,000 $70,000 $39,000 Other Facility Rental Charges $4,923 $33,012 $24,000 $48,000 $27,000 Park Rentals $6,426 $19,273 $14,000 $28,000 $15,000
Community Center Rental $8,256 $19,313 $12,000 $24,000 $15,000 Elec. Veh. Charging Station $862 $1,510 $1,000 $3,436 $1,000 RENTS & CONCESSIONS TOTAL $274,679 $323,752 $337,000 $675,436 $350,197 Parks & Recreation Fees
Camp Program Fees $83,083 $158,367 $125,000 $250,000 $215,000 Class Fees $20,678 $58,903 $53,000 $106,000 $62,000
Excursion Fees $10 $10,685 $15,000 $30,000 $30,000
Sports Program Fees $15 $7,513 $7,500 $19,408 $11,500
Events Fees $7,511 $6,632 $2,000 $4,000 $4,050
Afterschool Program $17,407 $160 $0 $0 $0
PARKS & RECREATION FEES TOTAL $128,704 $242,260 $202,500 $409,408 $322,550 Other Taxes
Franchise Tax $115,593 $143,467 $133,000 $266,000 $139,000 Real Property Transfer Tax $37,629 $180,589 $25,000 $50,000 $25,000 OTHER TAXES TOTAL $153,222 $324,057 $158,000 $316,000 $164,000 Licenses & Permits
Building Permits $55,618 $84,588 $95,000 $190,000 $85,000 Plan Checks $23,754 $53,293 $55,000 $110,000 $28,000
Business License $23,429 $22,918 $19,000 $38,000 $22,000 Encroachment Permit $17,010 $16,052 $10,000 $31,368 $15,000 Tech Upgrade Fee $5,561 $5,344 $5,000 $10,000 $5,000
Tree Removal In Lieu Fee $6,253 $6,857 $2,000 $4,000 $2,000 Special Event Permit* $640 $4,981 $2,500 $5,000 $1,500
Tree Removal Permit $774 $1,430 $1,500 $3,000 $1,500
Digitization Fee $56 $0 $500 $1,000 $100
Minor Home Occ Permit $160 $159 $150 $300 $150
Cannabis Delivery Permit $250 $0 $100 $200 $100
LICENSES & PERMITS TOTAL $133,505 $195,622 $190,750 $392,868 $160,350 Charges for Service
Planning Service Charge $78,380 $19,036 $75,000 $150,000 $75,000 87 2020/2021 Actual 2021/2022 Actual 2022/2023 Estimated 2022/2023 Budget 2023/2024 Proposed Parking Mgmt- Vehicle Reg. Fee $5,836 $37,320 $50,000 $100,000 $50,000 Conditional Use Permit Fee $52,559 $0 $27,000 $54,000 $30,000 Rental Program Registration $18,519 $17,860 $20,000 $40,000 $20,000 Way Finding Signage Fees $12,136 $6,580 $12,500 $25,000 $12,500 Parking Mgmt- Off Site Parking $3,458 $5,287 $10,000 $20,000 $10,000 Engineering Service Charges $1,741 $435 $1,000 $2,000 $1,000 Storefront Display Monitoring $1,383 $0 $0 $0 $1,000
CHARGES FOR SERVICE TOTAL $174,012 $86,518 $195,500 $391,000 $199,500 Miscellaneous
Art Donations/Comm $33,913 $63,400 $58,500 $117,000 $61,500 Refunds & Reimbursements $69,432 $48,634 $24,000 $107,172 $29,645 Art Sales $111,961 $75,027 $0 $19,776 $0
Donations & Contributions $430 $6,921 $8,500 $17,000 $11,200 Miscellaneous Revenue $22,431 $16,059 $1,000 $2,000 $1,100 Sales Of Property & Equipment $2,949 $1,290 $0 $4,690 $0 Unclaimed Funds Revenue $108 $250 $100 $200 $0
Lease Revenue $0 -$1,039 $0 $0 $0
MISCELLANEOUS TOTAL $241,223 $210,543 $92,100 $267,838 $103,445 Fines & Forfeitures
Administrative Fines - Penalties $63,432 $29,079 $7,500 $113,372 $3,500 Vehicle Code Fines $423 $548 $500 $1,000 $500
FINES & FORFEITURES TOTAL $63,856 $29,627 $8,000 $114,372 $4,000 Investment Earnings
Interest Income $21,488 $25,033 $20,000 $119,062 $45,000 Interest Income - Leases $0 $27,876 $0 $0 $0
Investment Market Adjustment -$57,074 -$203,080 $0 $0 $0 INVESTMENT EARNINGS TOTAL -$35,586 -$150,171 $20,000 $119,062 $45,000 TOTAL $9,729,271 $15,431,367 $12,635,850 $26,886,084 $13,455,322 88 General Fund Expenditures
2020/2021 Actual 2021/2022 Actual 2022/2023 Estimated 2022/2023 Budget 2023/2024 Proposed Community Promotion $345,519 $330,469 $411,143 $803,586 $473,775 Town Manager's Office $449,852 $443,080 $580,534 $1,223,662 $632,326 Town Clerk $345,017 $393,824 $597,746 $1,205,493 $607,923 Town Attorney $126,314 $173,429 $196,000 $452,000 $226,000 Risk Management $53,456 $21,780 $78,350 $146,700 $71,150 Non-Departmental $81,411 $158,335 $232,200 $458,400 $253,700 Finance $512,451 $509,887 $753,598 $1,509,424 $807,840
Council & Mayor $91,654 $95,311 $146,055 $360,540 $226,858 Parks & Recreation
Admin & Services $403,836 $411,499 $529,031 $1,096,856 $555,975 After School $70,660 $21,168 $0 $0 $0
Camp $111,892 $131,035 $177,052 $404,232 $215,453
Community Center $251,018 $288,008 $328,900 $655,375 $361,101 Community Events & Programs $104,419 $134,561 $199,231 $397,728 $206,964 Leisure Programs $182,297 $256,216 $337,636 $673,506 $345,546 Sports Programs $29,400 $44,623 $68,871 $137,298 $59,901 Yountville Arts Programs $134,142 $110,344 $103,882 $210,224 $114,574 PARKS & RECREATION TOTAL $1,287,664 $1,397,455 $1,744,603 $3,575,219 $1,859,513 Planning & Building $861,890 $928,000 $1,174,352 $2,351,502 $1,210,163 Public Safety
Fire & Emergency Services $425,605 $457,579 $759,022 $1,430,044 $1,148,000 Law Enforcement $1,167,363 $1,194,799 $1,232,873 $2,465,746 $1,271,620 PUBLIC SAFETY TOTAL $1,592,968 $1,652,378 $1,991,895 $3,895,790 $2,419,620 Public Works
Engineering/Administration $680,195 $609,338 $845,614 $1,659,835 $887,084 Government Buildings $472,907 $469,514 $559,251 $1,176,386 $607,829 Park Maintenance $536,436 $558,387 $678,472 $1,352,988 $730,015 Street Maintenance $324,817 $346,842 $432,595 $862,814 $459,551 PUBLIC WORKS TOTAL $2,014,355 $1,984,081 $2,515,931 $5,052,022 $2,684,478 TOTAL $7,762,549 $8,088,028 $10,422,407 $21,034,338 $11,473,347 Powered by OpenGov
89 Yountville Town Council Mission Statement
The Town of Yountville City Council's Vision is to provide leadership, inspire community spirit, maintain fiscal health and offer a highl level of service to the residents, businesses and visitors of Yountville.

Department Overview
The Town of Yountville was established on February 4, 1965 and is classified as a General Law City under the California Government Code. Yountville is governed by a five-member Town Council and works under the Council/Manager style of government, which combines the locally elected Council's policy leadership experience with a professionally appointed Town Manager who supervises the organization's daily operations. The Town Council is the policy-making body, with final responsibility for the delivery of all programs and Town services to the residents of Yountville.

All ordinances, resolutions, and important contracts must be approved by the Council, which also changes and approves the budget and hires the Town Manager and Town Attorney.

The Council appoints council members to serve on multiple county-wide bodies and all members are active in CalCities. The Council also has the responsibility to appoint citizens to five advisory boards, committees, and commissions as well as to four regional/county-wide boards and commissions.

Yountville has a five-member Town Council made up of the Mayor and four Council Members who are elected to four-year staggered terms in November of even-numbered years. The Mayor is the ceremonial leader of the Town and chairs Council meetings. While the Mayor provides leadership on local issues, the Mayor has no greater authority on the Council than any other Council Member.

The Mayor and Council Members have no authority as individuals, and they must act by a majority to achieve their objectives.

The Town Council is responsible for:

Establishing legislative policy.

Approving the yearly Town budget, which serves as the fiscal year's work plan.

Oversight of the Town Manager and Town Attorney with regards to enforcing the laws and putting the Town Council's programs and policies into action.

On behalf of the Town Council, the Mayor issues proclamation and certificates of recognition, represents the Town in certain intergovernmental activities, and represents the Town in certain intergovernmental affairs.

Fiscal Year 2022/2023 Accomplishments
Elected new mayor and two council members in November 2022.

Appointed and integrated new council members to various local and regional committees.

Approved the Housing Element Update.

Adopted new 5-year water and wastewater utility rate schedule to maintain the utility infrastructure at a high level in compliance with Federal and State requirements.

Hosted a successful in-person Emergency Preparedness Workshop in September 2022.

Appointed a resident as council member to fill a vacancy due to the succession of Council Member Mohler to Mayor after the 2022 Election.

Town of Yountville Fiscal Year 2023/2024 Annual Budget
Town Council/Mayor Department Expenditures
General Fund Department 01-1001
90 As of March, the Town Council has approved fifty (50) new resolutions, nine (9) new ordinances, and held twentyfour (24) meetings.

Re-instated the annual Board and Commission and Volunteer Annual Recognition Dinner and the Resident Bash which stopped during the pandemic.

Continued providing leadership via teleconference meetings in response to the State of California State of Emergency due to the pandemic and transitioned back to in-person meetings.

Mayor Margie Mohler continued participation in Cal Cities North Bay Division Environmental Quality Policy Committee and the California Association of Local Agency Formation Commissions Board of Directors, as well as serving as Chair on both Napa County LAFCO and Upper Valley Waste Management Authority, the Napa County Flood Control and Water Conservation District Board (NCFC & WCD) and Napa Valley Transportation Authority.

Vice Mayor Eric Knight continued participation in Cal Cities North Bay Division Community Services Policy Committee, Association of Bay Area Governments (ABAG) as an alternate, Napa Valley Transportation Authority (NVTA), Emergency Preparedness Standing Committee, NVUSD and Housing Standing Committees, and Watershed Information and Conservation Council (WICC).

Council Member Hillery Bolt-Trippe participated in the County Wide Climate Action Committee, Association of Bay Area Governments (ABAG), Napa Valley Transportation Authority (NVTA) first alternate, and the Upper Valley Waste Management Agency as an alternate.

Council Member Robin McKee-Cant participated in the Napa Valley Transportation Authority (NVTA) as a second alternate, Emergency Preparedness Standing Committee, and Yountville Tourism Business Improvement District (TBID) Local Governing Committee.

Council Member Pam Reeves participated in the Watershed Information and Conservation Council (WICC) as an alternate, the County Wide Climate Action Committee, and served on the NVUSD and Housing Standing Committees.

Fiscal Year 2023/2024 Goals and Objectives
Manage oversight of a fiscally responsible budget for Fiscal Year 2023/2024.

Assess and manage water conservation efforts.

Actively participate on various local and regional committees and boards representing Town interests.

Continue to work with Town staff on improving Town services, facilities and infrastructure, identify core service levels, review utility enterprise operations and rates necessary to support them.

Provide oversight and support to staff in implementing Town Council priorities as identified at Town Council Retreat.

Conduct in depth review of Town Master Fee Schedule.

Budget Highlights
$18,000 increase in personnel expenditures for health-in-lieu benefits. $4,800 increase in personnel expenditures for monthly cell phone stipends.

In Meetings & Training, $25,500 is budgeted for the Annual Town Council Planning Retreat.

Also in Meetings & Training, $7,500 is budgeted for Employee Appreciation activities.

In Other Community Support, $15,000 increase for the Boards & Commissions Volunteer Appreciation Dinner due to increased participation, increased meal expense and appreciation gift.

Did You Know?
Town Council hosted a Boards & Commissions Volunteer Appreciation Dinner with 67 guests in attendance.

As of March 23, 2023:

The Town Council has held 23 meetings with more than half being fully in person.

The Council participates in ten (10) countywide boards, six (6) regional boards, and two (2) standing committees.

Two (2) new Council Members were elected to the Council and one new Council Member was appointed in January 2023.
91 Town Council/Mayor Department Expenditures
Personnel
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Salaries - Part Time $49,914 $45,561 $46,621 $46,621 $46,621 Medicare & Fica $2,939 $4,019 $3,566 $3,566 $3,566
Deferred Compensation $0 $0 $0 $0 $1,500
Payment-In Lieu Health $0 $0 $0 $7,616 $18,000
Health Insurance $20,581 $21,916 $25,000 $25,000 $47,368 Dental Insurance $2,403 $2,091 $3,000 $3,000 $3,499
Vision Insurance $1,250 $1,274 $2,500 $2,500 $2,500
Life/Disability Insurance $197 $248 $288 $288 $177
Cell Phone Allowance $0 $0 $0 $2,000 $4,800
Other Employee Reimbursement $0 $0 $0 $0 $600
Technology Stipend $0 $0 $3,600 $3,600 $3,600
Allocated Liability Insurance $2,573 $3,110 $4,000 $3,361 $3,314 Allocated Wrkrs Comp Insurance $1,672 $1,424 $1,480 $1,334 $1,312 TOTAL $81,528 $79,642 $90,055 $98,886 $136,858
Supplies & Services
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Other Supplies & Materials $485 $1,615 $1,500 $1,500 $1,500 Conference & Travel $2,817 $7,347 $22,000 $22,000 $25,000 Meetings & Training $6,141 $5,642 $22,500 $47,884 $38,500 Other Community Support $683 $1,065 $10,000 $10,000 $25,000 TOTAL $10,126 $15,669 $56,000 $81,384 $90,000

TOTAL DEPARTMENT EXPENDITURES
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Council & Mayor $91,654 $95,311 $146,055 $180,270 $226,858 TOTAL $91,654 $95,311 $146,055 $180,270 $226,858
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92 Department Overview
The Non-Departmental budget supports a variety of expenses not directly connected with a particular department.

The budget includes general supply expenses not directly connected with a particular department. The budget includes general supply expenses such as office furniture, office supplies, workstation chairs, the employees' Town Logo Wear Program. This budget also supports contract services to Napa County Recycling Program, the County of Napa Animal Shelters's cost share allocation, and the Annual Organizational Planning Retreat. This budget also includes funding for dues and subscriptions to agency memberships in the local government field to support the professional development of the Town Council. This department includes a designated Town Manager contingency of $45,000 for unanticipated expenditures which may occur during the year. 2022/2023 Accomplishments
Staff provided departmental orientations to new council members.

This budget accommodates Town subscription dues and funding support for various organizations including:

Association of Bay Area Governments (ABAG)
Animal Shelter
Cal Cities North Bay Division Environmental Quality Policy Committee California Association of Local Agency Formation Commissions Board of Directors (Napa County LAFCO) County Wide Climate Action Committee
Napa County Recycling Program
Napa Valley Transportation Authority (NVTA)
Upper Valley Waste Management Authority
Through California Consulting Inc., the Town received the Local Agency Technical Assistance (LATA) grant for $102,600.

The Town applied for 6 Grants, 2 have been rejected, 1 was received, 3 are pending, 1 future grant application plan for in June 2023.

Fiscal Year 2023/2024 Goals and Objectives
Continue working with California Consulting to apply for and receive pending and future grants.

Continued integration of adopted Town Council Strategic Plan in our budgeting.

Plan for and hold Annual Organizational Planning Retreat.

Continued financial support for County animal control shelter services.

Continued financial support for County recycling program.

Budget Highlights
$44,000 included in the Contract Services budget to continue participation in the cost-share agreement for Animal Shelter services.

Annual Organizational Planning Retreat increased by $10,000 from $15,000 to $25,000 to reflect increased expenditures.
$51,000 budgeted in Contract Services for the contract with California Consulting Inc. $20,000 budgeted in Dues and Subscription for the anticipated costs of the Town's share of participation in the Napa Countywide Climate Action Committee.

Town of Yountville Fiscal Year 2023/2024 Annual Budget
Non-Departmental Expenditures
General Fund Department 01-1010
93 Continue to maintain $45,000 Town Manager Designated Contingency for non-recurring, unanticipated expenditures which may occur during the year.

Did you Know?
All Yountville properties with a Town water account are mandated to maintain an active Solid Waste Collection service account. (YMC 13.80.010)
You can find adoptable pets on the new and improved Animal Shelter website https://app.countyofnapa.org/PetAdoptions.

The $102,600 LATA grant will help improve broadband connectivity in Yountville.

Non-Departmental Department Expenditures

TOTAL DEPARTMENT BUDGET
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Office Supplies $9,567 $10,739 $12,000 $12,000 $12,000
Other Supplies & Materials $3,174 $25,415 $20,000 $20,000 $20,000 Postage & Printing $2,800 $2,312 $5,000 $5,000 $6,500
Dues & Subscriptions $12,809 $20,639 $48,200 $48,200 $45,200 Designated Contingency $0 $0 $45,000 $7,000 $45,000
Contract Services $53,060 $99,230 $102,000 $137,000 $125,000 TOTAL $81,411 $158,335 $232,200 $229,200 $253,700
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94 Department Overview
The Information Technology & Telecommunications (IT&T) Department accounts for all operating and maintenance costs related to the Town’s computer network, workstation system, Wi-Fi hotspots, and fixed and portable telecommunications system. The costs associated with Information Technology and Telecommunications are allocated out to the departments who utilize such equipment or contractual services that support these systems. The IT&T department recovers costs from user departments by the IT&T allocation which is adjusted annually based on the departments’ proportionate share of estimated expenses and assigned/maintained equipment units.

The Town of Yountville has consolidated and moved a significant portion of their server infrastructure to the cloud over the last two years. This has culminated in the Town of Yountville lowering their overall carbon footprint through a reduction in the use of electricity.

Network System Delivery Platform:

Portable Workstations, Laptops Serving: Town Clerk, General/Planning, Public Works, Wastewater Treatment Plant (WWTP), Parks and Recreation, Front Counter, Council Chambers 5 Servers
Primary System Software
Intermedia - Microsoft Exchange Service and Microsoft Office Applications Microsoft 365
Springbrook – Integrated Financial Accounting System
ESS – Employee Self-Service Module
PrimeGov - Video Web streaming (Town Council/ZDRB Meetings) ESRI Small Agency GIS Enterprise License
Communication Lines & Facilities
Wireless Facility – High-speed connection Town Hall to Community Hall/Community Center Wi-Fi Hotspots at Town Hall, Community Hall, and Community Center (3) Primary Network Printers Located in Town Administration and Parks and Recreation Department Buildings CivicPlus - Website Consulting Support Services
Telecommunications Resources: Source One Communications for regular direct-line telephone and voice mail services. Radio communication equipment is assigned to various staff for emergency response.

Laserfiche Document Management
OpenGov Online Budgeting and Transparency Portal
Napa County GIS
Duo Multi-Factor Authentication Login
iWorq - utilized for electronic submittal and tracking of work orders Off-site Storage System
CivicRec - utilized for online registration and payment for Parks & Recreation programs ROK Technology SCADA System
Sophos Endpoint Detection Response
Town of Yountville Fiscal Year 2023/2024 Annual Budget
Information Technology & Telecommunications
Department Expenditures
General Fund Department 01-1011
95 Fiscal Year 2022/2023 Accomplishments
Maintained network/server environment for data storage, growth, and system redundancy.

Updated 10 employee workstations (per Town replacement schedule). Some of those have been converted to laptop workstations for the ease of portability if needed to transition to remote work.

Updated enterprise software.

Contracted with CivicPlus to develop and launch upgraded Town website.

Replaced and upgraded the SCADA Server and PC's, streamlined employee remote access for emergency situations.

Installed updated phone system at Town Hall, Community Center, and Corp Yard facilities.

Fiscal Year 2023/2024 Goals and Objectives
Evaluate additional workflows in an effort to make our systems more available and intuitive for members of the public and employees.

Maintain network/server environment for data storage, growth, and system redundancy.

Replace employee workstations (per Town replacement schedule).

Update enterprise software.

Implement use of SharePoint to increase employee access to data while streamlining workflows, minimizing complexity, and increasing security.

Deploy cellular firewall that will connect the pump station SCADA equipment to the Town's internal SCADA network.

Deploy AT&T Broadband Internet connection to Town Hall to act as redundant connection in the event of an Xfinity error.

Implement a spam email awareness and training platform.

Budget Highlights
This department is used for centralized accounting for the Town’s IT costs, which is charged back to departments through an allocation based on number of devices supported. $62,000 increase to Software and Licensing budget due to the IT department preparing to transition to offsite server storage, the addition of spam email protection software, endpoint detection software, Adobe Acrobat DC, Micros and various departmental software transferring to the IT department for future maintenance costs.

Contract services includes $32,000 in funding for backup support for Information Systems Administrator. $23,900 decrease in Internet & Network Equipment due to large purchase of equipment in prior year. $10,000 increase in Machinery & Equipment due purchase of Public Works iPads.

Did You Know?
91% of all data breeches and business interruption begin with a spam email. In this budget we will implement a spam email and awareness platform that will allow us to train all staff to meet this threat. Through a dedicated education program we will make employees more aware of spam email, how to detect spam email and quickly and efficiently report spam email.

The Town provides employees, elected officials and board and commission members with official town email addresses and has issued 118 distinct email addresses.

These Town email addresses receive roughly 30,000 emails per month.

The Town provides FREE Public WiFi at Town Hall, Community Center, Community Hall and Plaza. 96 Information Technology & Telecommunications Department Expenditures All expenditures are allocated to departments (see Allocated IT Costs line item below), so total budget in this department shows zero.

TOTAL DEPARTMENT BUDGET
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Office Supplies $1,182 $94 $2,000 $2,000 $2,000
Other Supplies & Materials $2,175 $1,742 $2,000 $2,000 $2,000 Equipment Maintenance $0 $0 $5,000 $5,000 $5,000
Equipment Rental $21,692 $22,511 $35,000 $35,000 $38,000 Telecommunications $28,601 $28,403 $52,000 $52,000 $47,000 Internet & Network $333 $849 $26,900 $26,900 $3,000
Software And Licenses $113,665 $169,616 $236,335 $236,335 $298,496 Allocated IT Costs -$276,995 -$352,010 -$477,735 -$491,740 -$463,496 Contract Services $87,327 $101,997 $92,500 $96,505 $32,000 Machinery & Equipment < $10k $22,020 $26,799 $26,000 $36,000 $36,000 TOTAL $0 $0 $0 $0 $0
97 Performance Measures
The Town of Yountville considers it crucial to measure how individual department activity ties into the overall Town Strategic Plan. The Information Technology & Telecommunications Department focuses on one of the Town's Strategic Plan Critical Success Factors:

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98 Department Overview
The Community Promotions and Programs budget supports community events, services, and programs which are free of charge or low cost to residents. Free community programs include the annual Emergency Preparedness Workshop and the Yountville Holiday Tree Lighting. This budget also provides funding for the contract with the Chamber of Commerce which provides tourism destination marketing and promotion services for the Town. Smaller cost items include advertising costs for events and public meetings, the Town’s newsletter, and sponsorship of Yountville Little League.

Through the Napa Valley Transportation Authority (NVTA), the Town has purchased a new electric bus, The Bee, to replace the old Yountville Trolley. The "Bee" Bus began service in September of 2022 and rides continue to be FREE of charge to paid for by the Town subsidy.

Fiscal Year 2022/2023 Accomplishments
Successfully negotiated a new three-year Chamber of Commerce contract related to marketing and promotion of the Town through July 2026.

Continued implementation and partnership with the Chamber of Commers in year one of three-year agreement.

Continued membership with the Napa County Hispanic Chamber of Commerce.

Retired Trolley and replaced with the new Yountville Electric Bus and continued to provide funding for residents to ride free.

Published twelve issues of the Yountville Connection Newsletter distributed with utility bills, through local distribution outlets, and displayed on the Town’s website.

Partnered with Blue Zone Project to become an official member and provide employees with healthier lifestyle opportunities.

Emergency Preparedness Workshop was held in-person for the first time since the Pandemic September 2022 at the Comunity Center. Local organizations including representatives from Napa County, COAD, the Red Cross, Firewise, PG&E, etc. were able to attend and provide emergency service information.

Fiscal Year 2023/2024 Goals and Objectives
Provide marketing and promotional support for the new Yountville Electric Bus – The Bee.

Increase community outreach to support local programs and events like riding The Bee Bus for FREE, Shred-It Day, and Town Clean Up day.

Implement and actively participate in Blue Zone Project best practices as a Town/local government.

Plan and hold Emergency Preparedness event with current and new partners.

Town of Yountville Fiscal Year 2023/2024 Annual Budget
Community Promotion & Programs Department
Expenditures
General Fund Department 01-1015
99 Budget Highlights
Implemented a new three-year agreement with the Chamber of Commerce. The first year of the agreement is $329,325.

Funding included for the Napa County Hispanic Chamber of Commerce membership at $350.

Decreased contribution for management of the Town of Yountville Community Foundation fund from $1,750 to $500 to better align with prior year actuals.
$6,000 in funding for Emergency Preparedness programming events for community engagement. $10,000 included in Other Community Support for Open House/Meet & Greet events.

Did You Know?
The Yountville Connection newsletter continues to be distributed to residents and businesses and is also displayed on the Town website on the first of each month. Residents and visitors can register online to receive the monthly Yountville Connection town newsletter directly to their email.

The Yountville Electric Bus is called The Bee and is FREE to ride within Yountville and is ADA compliant. 3,298 ride requests for the Yountville Trolly and Bee Bus were received in 2022. 3,059 total passengers completed a trip.

Response time for each trip was about 6 minutes.

The Bee Bus is the only local bus transportation service that is free of charge to riders in Napa County.

Service to the Veterans home was limited and has recently returned to full service.

The Ride the Vine app for the Bee Bus has 680 active accounts.

Community Promotion & Programs Department Expenditures

TOTAL EXPENDITURES
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Other Supplies & Materials $0 $0 $1,000 $1,000 $500
Advertising $351 $4,672 $4,000 $4,000 $4,000
Chamber Of Commerce $298,537 $304,508 $313,643 $313,643 $329,325 Emergency Preparedness $0 $0 $6,000 $6,000 $6,000
Leaf Blower Repl. Reimb. Program $4,988 $3,350 $0 $0 $0 Blue Zones Project Implementation $0 $0 $0 $0 $1,500
Community Clean Up Day $0 $5,181 $0 $0 $0
Transit Subsidy $38,836 -$303 $50,000 $50,000 $50,000
Town Newsletter $2,782 $2,998 $3,500 $3,500 $3,500
Small Projects Grant Program $0 $1,000 $3,000 $3,000 $50,000 Other Community Support $0 $9,043 $28,100 $20,000 $28,100 TOYCF Administrative Costs $25 $20 $1,750 $500 $500
Contract Services $0 $0 $150 $150 $350
TOTAL $345,519 $330,469 $411,143 $401,793 $473,775
100
Performance Measures
The Town of Yountville considers it crucial to measure how individual department activity ties into the overall Town Strategic Plan. The Community Promotion Department focuses on two of the Town's Strategic Plan Critical Success Factors:

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101
Town Manager's Office and Finance Department Mission Statement "The mission of the Town Manager's Office and Finance Department is to provide a supportive foundation for Town departments and the community through the professional administration and efficient delivery of services consistent with industry standards." Commitment:
"Maintain long term financial health while meeting community and organizational needs." Department Overview
The Town Manager provides overall administration, leadership, and direction for the Town organization, functioning in a role like that of a Chief Executive Officer (CEO) in a private company.

The Town Manager is appointed by, and serves at the will of, the Town Council. The Town Manager’s Office is also directly responsible for oversight of the Town’s human resources, budgeting, purchasing, labor relations, public information, risk management and technology services operations. The Town Manager’s Office:

Oversees the Town’s organizational and fiscal management efforts, program development and evaluation processes, service delivery mechanisms, and organizational structure.

Coordinates the preparation of the annual Operating and Capital Budget.

Provides staff support to the Mayor and Town Council.

Oversees the Town Council agenda process.

Administers contracts for law enforcement and fire & emergency medical services.

Administers the Town’s human resources and personnel functions.

Builds relationships with the community, including the business community. Addresses citizen complaints, inquiries, and requests.

Works with key organizations to monitor and respond to proposed state and federal legislation.

Works cooperatively within the region and state on issues affecting Yountville.

The prior Town Manager retired as of March 31, 2023 after fifteen plus years in office. As of the time of this budget development, John Ferons is serving as Interim Town Manager while the Town Council completes the recruitment process to select a new Town Manager.

Fiscal Year 2022/2023 Accomplishments
Provided support and direction toward the development of new policies and updates to the Town’s Zoning Ordinance and Design Review procedures for consistency with recently adopted Housing Element update.

Continued to serve on the CIRA board to provide for long-term sustainability of our risk insurance pool. Served as Treasurer of the newly merged JPA.

Continued management of operating departments to maintain and deliver core services at Council directed level within available revenue – budget to support Town’s mission, control costs and restore funding to support capital infrastructure projects. Produced and delivered a balanced budget during COVID financial uncertainty.

Evaluated, updated, and revised Personnel, Human Resources and Risk Management laws, and practices, as necessary for compliance with COVID-19 protocols.

Continued to evaluate and implement enhanced citizen communications via the website, update of the website, use of new citizen engagement tools, and continue to increase the level of use of social media to inform residents.

Town of Yountville Fiscal Year 2023/2024 Annual Budget
Town Manager's Office Department Expenditures
General Fund Department 01-1101
102
Continued strong involvement with local NVTID-Yountville, Yountville Chamber of Commerce and role as a board member of the Napa Valley Tourism Improvement District Board (NVTID).

Continued to coordinate organization-wide implementation of GIS (Geographic Information System) with emphasis on planning and land use management this year.

Partnered with the Yountville Chamber on COVID Economic Recovery efforts.

Navigated a 25% organizational turnover over the past two years.

Fiscal Year 2023/2024 Goals and Objectives
Welcome and successfully transition new Town Manager.

Serve as an advisory board member to the Chamber of Commerce Board of Directors.

Continue to work with Town Council and staff to navigate any residual economic effects and operational impacts related to the COVID-19 Pandemic local emergency situation.

Evaluate, update and revise Personnel, Human Resources and Risk Management laws, and practices, as necessary.

Continue to evaluate and implement enhanced citizen communications via the website, update of the website, use of new citizen engagement tools, and continue to increase the level of use of social media to inform residents.

Continue strong involvement with local Napa Valley Tourism Improvement District Board (NVTID).

Budget Highlights
Increase in personnel costs reflects two new full-time employees, Information Systems Administrator and Code Compliance Officer.
$5,000 increase in Conference and Travel budget.

Did You Know?
In 2022, The Town had 4,961 people signed up to receive Nixle (soon to be called Everbridge) alert text messages, 2,334 to receive emails and 743 to receive voicemails. That's a total of 8,038 people signed up to receive Nixle alerts.
103
Town Manager's Office Department Expenditures
Personnel
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Salaries - Full Time $277,430 $252,703 $306,567 $306,567 $335,304 Medicare & Fica $3,791 $3,525 $4,445 $4,445 $4,862
Deferred Compensation $20,534 $18,380 $23,839 $23,839 $22,960 Payment-In Lieu Health $6,000 $1,205 $600 $600 $600
Health Insurance $19,182 $22,347 $34,390 $34,390 $49,204 Dental Insurance $2,671 $1,780 $2,469 $2,469 $3,352
Vision Insurance $865 $388 $1,153 $1,153 $1,238
Life/Disability Insurance $2,606 $2,277 $3,590 $3,590 $3,446 Tuition Reimbursement $0 $120 $240 $240 $450
Automobile Allowance $7,200 $3,120 $3,960 $3,960 $3,600 Cell Phone Allowance $2,880 $1,520 $2,213 $2,213 $2,376 Other Employee Reimbursement $350 $1,893 $1,383 $1,383 $1,485 Life Insurance Reimbursement $1,200 $1,200 $1,200 $1,200 $1,200 Technology Stipend $0 $0 $280 $280 $540
Pers Employer Rate $31,291 $30,060 $35,884 $35,884 $38,638 Allocated PRSP- Payment to Trust $0 $0 $15,087 $15,087 $16,400 Allocated OPEB - Payment to Trust $0 $0 $15,087 $15,087 $8,200 Allocated Liability Insurance $14,532 $20,067 $22,608 $20,923 $23,925 Allocated Wrkrs Comp Insurance $9,479 $8,209 $8,433 $7,970 $9,469 TOTAL $400,011 $368,792 $483,429 $481,281 $527,250
Supplies & Services
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Office Supplies $354 $608 $5,000 $5,000 $5,000
Other Supplies & Materials $2,316 $250 $400 $400 $400
Personnel Services $7,076 $13,549 $7,500 $40,945 $7,500 Allocated IT Costs $32,413 $44,509 $60,405 $60,405 $63,376 Conference & Travel $3,978 $5,753 $13,900 $13,900 $18,900 Meetings & Training $1,945 $5,526 $6,400 $6,400 $6,400
Dues & Subscriptions $1,758 $2,541 $3,500 $3,500 $3,500 TOTAL $49,841 $72,736 $97,105 $130,550 $105,076
Capital Outlay
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Machinery & Equipment < $10k $0 $1,553 $0 $0 $0
TOTAL $0 $1,553 $0 $0 $0

TOTAL DEPARTMENT BUDGET
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Town Manager's Office $449,852 $443,080 $580,534 $611,831 $632,326 TOTAL $449,852 $443,080 $580,534 $611,831 $632,326
104
Full-Time Staff Allocations
2020/2021 Actual 2021/2022 Actual 2022/2023 Actual 2023/2024 Actual Administrative Assistant II 0.10 0.10 0.10 0.10
Deputy Director of HR & IT 0.60 0.60 0.60 0.60
Financial Analyst/Accountant II 0.10 0.10 0.10 0.10
Information Systems Administrator 0.00 0.00 0.06 0.28
Management Fellow 1.00 1.00 1.00 1.00
Town Clerk 0.10 0.10 0.10 0.10
Town Manager 0.35 0.35 0.35 0.30
TOTAL 2.25 2.25 2.31 2.48
Performance Measures
The Town of Yountville considers it crucial to measure how individual department activity ties into the overall Town Strategic Plan. The Town Manager Department focuses on three of the Town's Strategic Plan Critical Success Factors:
105
Town Manager's Office and Finance Department Mission Statement "The mission of the Town Manager's Office and Finance Department is to provide a supportive foundation for Town Departments and the community through the professional administration and efficient delivery of services consistent with industry standards." Commitment:
"Maintain long term Financial health while meeting community and organizational needs." Department Overview
The Finance Department is responsible for the financial management and oversight of all Town funds, provides centralized accounting, delivers administrative and project support to all departments, manages the Town's utility billing service, revenue collections, banking and bank card services, and provides customer service and information to the public. Major department functions include:

Develop and monitor the Town's annual budget.

Facilitate the Town's annual external audit, produce the Town's Annual Comprehensive Financial Report (ACFR), and coordinate other necessary accounting studies and actuarial valuations.

Manage the Town's cash, investments and trusts.

Prepare monthly/quarterly financial reports and other various management reports.

Advise Town Manager regarding debt financing and ensure compliance with debt covenants.

Oversee general ledger and use of financial software, ensure accuracy of financial data, and manage the Town's Transparency Portal.

Process bi-weekly payroll, weekly payments to vendors, routine accounts receivable invoices, and monthly utility billing.

Maintain and annually update the Town's Master Fee Schedule.

Manage collections, accounting and reporting for the Town's Transient Occupancy Tax (TOT), Measure S Tax, and Napa Valley Tourism Improvement District Assessment.

Fiscal Year 2022/2023 Accomplishments
Received the GFOA Distinguished Budget Presentation Award for the Town's 2022/2023 Annual Budget.

Received the GFOA Certificate of Achievement for Excellence in Financial Reporting for the Town's Annual Comprehensive Financial Report for June 30, 2022.

Implemented online payment of Transient Occupancy Tax and Business Licenses utilizing OpenGov software.

Completed the 2022 Utility Rate Study, Proposition 218 rate increase process, and implementation of new FiveYear Utility Rate Schedule.

Completed the January 2022 Other Post-Employment Benefits (OPEB) Actuarial Valuation for financial reporting purposes.

Completed Impact Fee Study and adopted revised Developer Impact Fees effective July 1, 2023.

Town of Yountville Fiscal Year 2023/2024 Annual Budget
Finance Department Expenditures
General Fund Department 01-1102
106
Fiscal Year 2023/2024 Goals and Objectives
Increase community education and awareness of the Online Budget Book and Transparency Portal and promote increased utilization of the system.

Evaluate potential of utilizing Town's Financial Advisor firm to manage investments and maximize the potential for increased interest earnings.

Receive the GFOA Distinguished Budget Presentation Award for the Town’s 2023/2024 Annual Budget.

Receive the GFOA Certificate of Achievement for Excellence in Financial Reporting for the Town’s Annual Comprehensive Financial Report for June 30, 2023.

Conduct a Transient Occupancy Tax (TOT) Audit for the 2020-2022 reporting years.

Continue to develop processes for transitioning from paper to electronic records management related to payroll and Human Resources.

Budget Highlights
$45,000 budgeted in Audit & Accounting Services for TOT Audit, which occurs every three years. $45,000 included in Contract Services for potential Investment Management Services with Town's Financial Advisor Firm.
$70,000 included in Contract Services for continued use of Finance Project Consultant, which is a $10,000 decrease from prior year.
$13,500 budgeted for the annual audit; this cost is shared with the enterprise funds so remaining amount of the contract is budgeted in water and wastewater departments.

Did You Know?
The Town of Yountville has reduced the majority of paper files generated each fiscal year by implementing electronic approval of invoices for payment.

Finance Department staff generate monthly utility bills to approximately 825 customers for water and wastewater services.

Utility bills can be paid online by visiting the Town of Yountville website.

Finance Department Expenditures
Personnel
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Salaries - Full Time $229,542 $253,125 $284,409 $284,409 $309,040 Salaries - Part Time $12,409 $3,822 $15,159 $15,159 $24,476 Overtime $146 $52 $500 $500 $300
Medicare & Fica $4,120 $3,723 $5,284 $5,284 $6,353
Deferred Compensation $13,666 $16,628 $20,304 $20,304 $22,215 Payment-In Lieu Health $6,000 $3,280 $3,000 $3,000 $4,500 Health Insurance $22,707 $22,349 $28,231 $28,231 $33,454 Dental Insurance $4,462 $4,218 $3,665 $3,665 $3,872
Vision Insurance $998 $247 $940 $940 $963
Life/Disability Insurance $2,384 $2,507 $2,615 $2,615 $3,403 Tuition Reimbursement $1,200 $120 $960 $960 $360
Automobile Allowance $2,400 $1,940 $2,220 $2,220 $2,220 Cell Phone Allowance $3,840 $1,752 $1,805 $1,805 $2,328 Other Employee Reimbursement $0 $53 $1,172 $1,172 $1,199 Technology Stipend $0 $0 $1,630 $1,630 $135
Pers Employer Rate $24,621 $27,741 $33,486 $33,486 $39,985 Allocated PRSP- Payment to Trust $0 $0 $14,087 $14,087 $15,256 Allocated OPEB - Payment to Trust $0 $0 $14,087 $14,087 $7,628 Allocated Liability Insurance $12,150 $15,529 $21,940 $19,781 $21,680 Allocated Wrkrs Comp Insurance $7,925 $7,132 $8,184 $7,857 $8,580 TOTAL $348,570 $364,218 $463,678 $461,192 $507,945
107
Supplies & Services
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Office Supplies $821 $587 $1,000 $1,000 $1,000
Other Supplies & Materials $580 $746 $1,000 $1,000 $1,000 Postage & Printing $1,272 $1,563 $2,500 $2,500 $3,000
Audit & Accounting Services $22,083 $23,425 $25,000 $43,600 $61,500 Bank & Fiscal Agent Fees $4,791 $1,825 $2,000 $2,000 $2,000 Allocated IT Costs $29,465 $40,463 $54,910 $54,910 $51,500 Conference & Travel $1,040 $1,410 $8,300 $8,300 $8,250
Meetings & Training $3,972 $5,572 $14,000 $14,000 $15,500 Dues & Subscriptions $1,377 $4,228 $2,160 $2,160 $2,020 Contract Services $98,479 $65,850 $179,050 $164,050 $154,125 TOTAL $163,880 $145,668 $289,920 $293,520 $299,895

TOTAL DEPARTMENT BUDGET
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Finance $512,451 $509,887 $753,598 $754,712 $807,840
TOTAL $512,451 $509,887 $753,598 $754,712 $807,840
Full-Time Staff Allocations
Finance Department
2020/2021 Actual 2021/2022 Actual 2022/2023 Actual 2023/2024 Actual Accounting Assistant 0.10 0.10 0.10 0.10
Administrative Assistant II 0.10 0.10 0.10 0.10
Deputy Director of HR & IT 0.20 0.20 0.20 0.20
Finance Director 0.50 0.50 0.50 0.50
Financial Analyst/Accountant II 0.60 0.60 0.60 0.60
Information Systems Administrator 0.00 0.00 0.06 0.10
Management Analyst II 0.25 0.25 0.25 0.25
Town Manager 0.08 0.08 0.08 0.08
TOTAL 1.83 1.83 1.88 1.93
108
Performance Measures
The Town of Yountville considers it crucial to measure how individual department activity ties into the overall Town Strategic Plan. The Finance Department focuses on three of the six Town Strategic Plan Critical Success Factors:

Powered by OpenGov
109
Department Overview
The Risk Management Department accounts for the costs of participation in CIRA (California Intergovernmental Risk Authority), a public Joint Powers Authority (JPA). CIRA provides the Town’s insurance coverage’s, proactive employee safety and risk management support & training. The costs of the Town’s liability, workers’ compensation, property, and errors & omissions insurances are charged out to all departments based on a per-employee allocation formula. The Town Manager serves as the Town’s designated CIRA Board representative and currently services as an elected officer of the CIRA Board as its Treasurer.

CIRA membership benefits support risk management practices through:

Consultation: CIRA's experienced risk management staff supports Town staff as resource specialists in areas such as:

Litigation Management
Proactive Incident and Claim Resolution
Representation at Mediation and Settlement Conferences
Preserving Government Immunities
Specialist and Resource Referrals
Legislative and Regulatory Compliance
Contractual Risk Transfer
Loss Prevention: Good management begins with an effective loss prevention program. CIRA supports members' efforts by assisting in identifying and managing risks through methods such as:

On-Site Risk Assessments
Post-incident Assistance and Mitigation
Operational Best Practices Policy Templates
Member Training: A variety of options are available to members to help educate and train governing bodies, management and employees on municipal operations and risk management including:

Video and Print Resource Libraries
Regional and On-Site Training, as well as Personalized Risk Management Training Programs Web-based OSHA compliant Safety Courses Web-based Employment Practices Courses and Safety Grant Program
The Liability Program provides coverage to $35 million per occurrence for general and automobile liability and public officials’ errors and omission. CIRA self-funds coverage up to $1 million; losses that exceed this amount are covered via the CSAC Excess Insurance Authority. The Town’s selfinsured retention is $20,000 for each occurrence.

The Liability Program is experience-rated, meaning premiums are based on loss experience.

Employment Practices Liability (EPL) coverage is provided through the Employment Risk Management Authority (ERMA) up to $1 million and California State Association of Counties-Excess Insurance Authority (CSAC-EIA) provides coverage in excess of $1 million, up to the program limit per occurrence.

Town of Yountville Fiscal Year 2023/2024 Annual Budget
Risk Management Department Expenditures
General Fund Department 01-1103
110
The Workers’ Compensation Program provides coverage up to statutory limits per occurrence, including volunteers. CIRA self-funds up to $500,000 and losses in excess of this amount are covered via the Local Agency Workers’ Compensation Excess Pool (LAWCX) and reinsurance. CIRA provides a dedicated Workers’ Compensation Unit which is responsive to employees and ensures their needs are met and they are returned to work appropriately. This Program is also experiencerated. The Town has a $10,000 self-insured retention (SIR).

The Workers’ Compensation, Liability, and property insurance line items are being allocated directly to departments and are no longer budgeted in Risk Management. Administrative oversight costs, employee safety committee and risk management costs that are not directly allocated to departments remain in this budget.

Fiscal Year 2022/2023 Accomplishments
Adjusted and managed Town’s risk management policies and procedures by adopting new policies and procedures related to continued service delivery in COVID-19 pandemic situation. Complied with all applicable and changing Federal and State mandates related to business operations during pandemic.

Continued to be proactive assisting with risk management and prevention of potential litigation and workers compensation claims through the implementation of appropriate policies, procedures, and staff training and development including appropriate online training.

Continued to review and update appropriate CIRA recommended best practices where applicable: current focus on confined space entry and emergency preparedness.

Maintained liability claim reserve allocation at $50,000 ($20,000 more than the $30,000 minimum funding level required by CIRA).

Maintained $10,000 SIR to continue Workers Compensation Program.

Obtained additional CIRA Employee Relations and Safety Grant opportunities.

Fiscal Year 2023/2024 Goals and Objectives
Continue to actively seek to update and improve upon Town’s risk management policies and procedures by adopting new policies and procedures with a focus at the departmental operating level.

Continue to be proactive assisting with risk management and prevention of potential litigation and workers compensation claims through the implementation of appropriate policies, procedures, and staff training and development including appropriate online training.

Continue to review and update appropriate CIRA recommended best practices where applicable: current focus on urban forestation and park maintenance programs.

Maintain liability claim reserve allocation at $50,000 which is $20,000 more than the $30,000 minimum funding level required by CIRA.

Maintain $10,000 SIR to continue Workers Compensation Program.

Apply for additional CIRA Employee Relations and Safety Grant opportunities.

Budget Highlights
Funding is included for contract services for Employee Training and Development Services, Liebert, Cassidy & Whitmore Affordable Care Act Analysis and Training Consortium Dues, and CIRA Employment Practices Grant. $5,000 decrease in Contract Services due to anticipated activity.

Did You Know?
We take safety seriously! The Town discusses safety at quarterly all-employee meetings. A wide variety of topics are covered including ergonomics, accident prevention, and active shooter training response training.

The Town has an extensive employee orientation program including a focused Parks & Recreation summer parttime and seasonal employee orientation.

The Town enjoys a very low claims experience history for both Workers Compensation and Liability Programs. 111
Program Revenue
$ 38,891 $ 2,907 $ 7,000 $ 7,000 $ 7,000
$ 38,891 $ 2,907 $ 7,000 $ 7,000 $ 7,000
(3801) Refunds & Reimbursements
Total
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Risk Management Department Expenditures

TOTAL DEPARTMENT EXPENDITURES
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Other Supplies & Materials $11,170 $620 $11,200 $11,200 $9,200 Conference & Travel $250 $0 $850 $850 $850
Liability Claims $0 $34 $15,000 $15,000 $15,000
Workers Compensation Claims $0 $5,315 $10,000 $10,000 $10,000 Unemployment Insurance $30,185 $800 $5,000 $5,000 $5,000 Contract Services $11,851 $15,011 $36,300 $31,300 $31,100 TOTAL $53,456 $21,780 $78,350 $73,350 $71,150
Performance Measures
The Town of Yountville considers it crucial to measure how individual department activity ties into the overall Town Strategic Plan. The Risk Management Department focuses on one of the Town's Strategic Plan Critical Success Factors:

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Department Overview
The Town Attorney serves as the primary legal adviser to the Town Council and provides legal guidance and support to Town staff in a quasi-department head role. The Town Council contracts with the law firm of Colantuono, Highsmith & Whatley PC for legal services. Gary Bell serves as the Town Attorney. The Town Attorney’s core services include:

Serves as the legal advisor for the Town Council and attends all Town Council meetings and other key Townrelated meetings as required.

Provides legal advice and direction to Town staff related to town projects and operations.

Represents the Town in certain litigation matters and enforcement of the municipal code.

Reviews and proposes updates to the Municipal Code to respond to changes in the law or to reflect Town needs.

Drafts or reviews all proposed ordinances, resolutions, and contracts.

Assists risk management and insurance pool in processing and evaluating all personal injury, property damage and other monetary claims against the Town, including managing claims litigation and outside counsel as necessary.

The Town Attorney represents the Town as a whole and does not provide legal advice to individuals or citizens. The Town Attorney’s office is an independent contractor, and all billed amounts include all administrative and legal support services and are therefore not directly comparable to salaries paid to individuals performing similar work.

Fiscal Year 2022/2023 Accomplishments
Assisted with drafting and implementing the Washington Street Activation Program to make permanent certain outdoor business uses authorized during the COVID-19 pandemic.

Drafted and advised on remote teleconference meetings authorized under the Brown Act (“AB 361”) Drafted purchase, sale, and loan documents regarding affordable housing.

Drafted and advised on implementation of Phase II water restrictions and a revised ordinance regulating the water system.

Advised and drafted revisions to the Housing Element.

Drafted a joint powers agreement with NapaSan for support services at the Wastewater Treatment Plant.

Drafted a revised Accessory Dwelling Unit (ADU) ordinance to implement changes in state law.

Represented the Town in code enforcement proceedings.

Drafted an ordinance adopting the triennial edition of the California Building Code with local amendments.

Drafted contracting forms and various agreements to facilitate Town projects.

Fiscal Year 2023/2024 Goals and Objectives
Provide fair and accurate advice to the Town Council in all matters before them.

Support and advise Town staff so they may efficiently and effectively achieve their goals.

Enforce the Municipal Code and assist staff in achieving compliance.

Provide timely legal review of all Town contracts, agreements, and agenda reports presented for Town Attorney review.

Review and update Municipal Code to respond to changes in law or Town policy.

Town of Yountville Fiscal Year 2023/2024 Annual Budget
Town Attorney Department Expenditures
General Fund Department 01-1105
113
Budget Highlights
The budget for regular contract services is $225,000 which includes all general advisory, labor, finance, and other projects.

The Town Attorney and his staff have been within the budgetary amounts identified above. Some matters, including litigation and code enforcement matters, may require additional budgetary amounts from the Legal Contingency Fund. These amounts are approved in advance by the Town Council or Town Manager.

Legal services required by the Town include a review of contracts, agreements, ordinances, and other advisory functions.

Did You Know?
The Town Attorney is a regular presenter on municipal law topics at annual conferences for statewide associations of local governments.

The Town Attorney’s office includes 38 attorneys with a wide range of specializations.

Town Attorney Department Expenditures

TOTAL EXPENDITURES
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Postage & Printing $0 $0 $1,000 $1,000 $1,000
Contract Services $126,314 $173,429 $195,000 $225,000 $225,000 TOTAL $126,314 $173,429 $196,000 $226,000 $226,000
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114
Department Overview
The Town Clerk Office provides town-wide oversight for legislative proceedings and professional support to the Town Council, Town Manager, and Town Staff. The Town Clerk administers municipal elections, campaign finance and conflict of interest regulations. The Town Clerk Office administers the town-wide Electronic Records Management Program through its system Laserfiche to maintain the integrity of documented actions of the legislative bodies, and accessibility of information to the public. This office performs all the mandated functions under the United States Constitution, the Constitution of the State of California, State Codes, and the Town of Yountville Municipal Code.

The Town Clerk Office is comprised of one full-time Town Clerk/Records Manager and one full-time Management Analyst/Deputy Town Clerk.

Town Council and Boards, Committees, and Commissions Support - The Town Clerk staff prepares the Council agendas and agenda packets for the Town Council; provides broadcasting and streaming of meetings via local cable channel 28 and our Town website; and provides clerking support for video-streamed Town Council-appointed bodies Zoning and Design Review Board (ZDRB), Yountville Arts Commissions, and Parks & Recreation Advisory Commission.

Legislative History – The Town Clerk attends meetings of the Town Council and maintains the legislative history of the Town.

Communications – The Town Clerk Office facilitates information sharing with residents through a variety of different platforms including social media, press releases, and website content.

Public Information Records – The Town Clerk Office provides an array of general information and services to the public including codification of the Municipal Code and providing easy access to public records via the Document Central, the Public Records Act Request Form through the Town’s website and at Town Hall. All questions, comments, or suggestions can be submitted via the new Town Clerk Office’s email address [email protected].

Townwide Records Management – The Town Clerk department is responsible for maintaining the Town’s Records Retention Schedule and providing departments with guidance on policies and best practices of records management.

Staff has been implementing and maximizing the transition of paper records to electronic records management via Laserfiche. This system is constantly being updated with new records for greater public access to Town documents over the internet.

Conflict of Interest Code – The Town Clerk is the local Filing Officer for the State of California for all local Public Officials who are required to file their Statements of Economic Interests Form 700. All designated employees, elected officials and appointed commissioners are required to file conflict of interest statements with the Town Clerk. The Town Clerk maintains regulations and forms under the State’s Political Reform Act.

Elections – The Town Clerk administers the Town’s elections including the nomination process for candidates, processing of initiative petitions and council-sponsored ballot measures.

Town of Yountville Fiscal Year 2023/2024 Annual Budget
Town Clerk & Communications Department
Expenditures
General Fund Department 01-1110
115
Fiscal Year 2022/2023 Accomplishments
Successfully carried out the 2022 Municipal Elections.

Conducted the appointment process for a new council member appointment.

Implemented OneRequest for Public Records Act requests.

Implemented Swagit for streaming of Town Council and Council Appointed Bodies.

Successfully integrated community engagement and outreach communications into the Town Clerk's Office.

The Clerk's office managed approximately 24 Town Council meetings as of March 2023.

Began clerking the Zoning & Design Review Board, Parks & Recreation Advisory Commission, and Yountville Arts Commission meetings for consistency of all legislative records.

Evaluated, selected, and launched a more robust and modernized Town website to better meet community needs.

Fiscal Year 2023/2024 Goals and Objectives
Add new document workflows via Laserfiche for contracts and agreements.

Increase communication outreach to the community.

Continue scanning old archives and records into the records management system Laserfiche.

Maintain the website to ADA standards.

Participate in professional development trainings.

Budget Highlights
Increase in personnel expenditures due to staff advancement through salary ranges.

The Elections budget decreased to $2,500 from $70,000 due to 2023 not being an election year. $15,000 added to continue support of Laserfiche workflows and scanning of yet to be archived documents.

Contract Services budget includes $40,000 for Town Council meeting cablecasting.

Did You Know?
The Town Clerk's main email address is now [email protected].

Members of the public can provide public comment electronically via email at [email protected] or using the Speech Bubble feature found with the HTML agendas at www.townofyountville.com/meetings.

The public can now submit Public Records Act requests electronically via OneRequest found on the front page of the Town's website.
116
Town Clerk Department Expenditures
Personnel
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Salaries - Full Time $131,801 $199,727 $222,008 $222,008 $281,797 Salaries - Part Time $6,265 $0 $0 $0 $0
Medicare & Fica $2,306 $2,833 $3,219 $3,219 $4,086
Deferred Compensation $7,602 $9,605 $15,181 $15,181 $19,209 Payment-In Lieu Health $6,000 $7,915 $5,400 $5,400 $5,400 Health Insurance $1,996 $10,042 $15,312 $15,312 $21,079 Dental Insurance $1,359 $2,232 $2,267 $2,267 $2,583
Vision Insurance $379 $1,400 $1,028 $1,028 $1,100
Life/Disability Insurance $1,316 $2,209 $2,349 $2,349 $2,851 Tuition Reimbursement $0 $120 $120 $120 $300
Automobile Allowance $0 $0 $0 $0 $360
Cell Phone Allowance $320 $1,280 $1,973 $1,973 $2,112
Other Employee Reimbursement $0 $747 $1,233 $1,233 $1,320 Technology Stipend $0 $0 $100 $100 $90
Pers Employer Rate $17,887 $20,012 $16,584 $16,584 $22,282 Allocated PRSP- Payment to Trust $0 $0 $10,844 $10,844 $13,721 Allocated OPEB - Payment to Trust $0 $0 $10,844 $10,844 $6,860 Allocated Liability Insurance $7,195 $8,905 $16,682 $15,107 $17,398 Allocated Wrkrs Comp Insurance $4,694 $4,090 $6,222 $6,000 $6,886 TOTAL $189,121 $271,118 $331,366 $329,569 $409,433
Supplies & Services
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Office Supplies $347 $333 $1,500 $1,500 $1,500
Other Supplies & Materials $933 $244 $1,500 $1,500 $1,500 Advertising $0 $237 $7,000 $7,000 $7,000
Elections $46,462 $1,636 $70,000 $65,000 $2,500
Allocated IT Costs $14,736 $20,227 $27,460 $27,460 $31,690 Conference & Travel $250 $125 $9,000 $9,000 $15,000
Meetings & Training $1,647 $8,922 $15,000 $15,000 $15,000 Dues & Subscriptions $410 $1,164 $1,420 $1,420 $2,050
Contract Services $91,111 $89,818 $133,500 $145,297 $122,250 TOTAL $155,896 $122,706 $266,380 $273,177 $198,490

TOTAL DEPARTMENT BUDGET
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Town Clerk $345,017 $393,824 $597,746 $602,746 $607,923 TOTAL $345,017 $393,824 $597,746 $602,746 $607,923
Full-Time Staff Allocations
Town Clerk Department
2020/2021 Actual 2021/2022 Actual 2022/2023 Actual 2023/2024 Actual Administrative Assistant II 0.10 0.10 0.10 0.10
Deputy Town Clerk / Management Analyst 0.00 1.00 1.00 1.00 Information Systems Administrator 0.00 0.00 0.06 0.15
Town Clerk 0.90 0.90 0.90 0.90
Town Manager 0.00 0.00 0.00 0.05
TOTAL 1.00 2.00 2.06 2.20
117
Performance Measures
The Town of Yountville considers it crucial to measure how individual department activity ties into the overall Town Strategic Plan. The Town Clerk Department focuses on three of the six Town Strategic Plan Critical Success Factors:

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118
Department Overview
The Town’s employee benefit program provides for retiree health benefits for those employees who meet the eligibility requirements established by CalPERS. The vesting requirements established by Town Council, per resolution number 2796-09 approved on June 30, 2009, apply to employees hired after that date. The resolution approved the state’s vesting requirements for retiree health benefits for future Town retirees in compliance with applicable state regulations and the Public Employee’s Medical and Hospital Care Act (PEMHCA). The purpose of the OPEB Department is to account for the funding and costs of the Town’s Other Post-Employment Benefits (Retiree Health Benefits). Costs include premiums paid for current retirees and an annual contribution to the OPEB Trust for funding future retiree benefits.

On March 15, 2011, Town Council approved Resolution Number 2953-11 Authorizing Establishment of an IRS Section 115 Irrevocable Trust Fund for OPEB. Funds transferred to the OPEB Trust will be invested in accordance with Town Council policy adopted June 21, 2011, Resolution Number 2974-

11. Over the years the Town has been successful in building a healthy reserve balance in the trust to fund future OPEB liabilities. Town Council established an OPEB funding policy with the adoption of resolution number 3188-14 on June 17, 2014 to fully fund the Actuarially Determined Contribution (ADC).

Government Accounting Standards Board (GASB) Statement 75 (which replaces prior Statement 45) requires the Town to have an Actuarial Valuation prepared routinely to meet the new standards. The Town contracted with MacLeod Watts to prepare this Actuarial Valuation, which was most recently completed in January 2022. The Town’s Net OPEB Liability reported in the Annual Comprehensive Financial Report at Fiscal Year Ended June 30, 2022 is $222,296, which represents a funded status of 96%.

Fiscal Year 2022/2023 Accomplishments
The Town utilized trust funds to pay for approximately $182,000 in Retiree Health Insurance costs.

The Town Council approved a discretionary contribution to the OPEB Trust in the amount of $100,000 during the reallocation of Fiscal Year 2021/2022 Unassigned General Fund Balance.

Fiscal Year 2023/2024 Goals and Objectives
Reduce the annual contribution to the Trust from a rate of 5.0% to a rate of 2.5% of projected salaries, which is estimated to be $104,095.

Continue working with MacLeod Watts Actuarial Firm to complete the next required routine Actuarial Valuation as of January 2024.

Budget Highlights
The budget includes the use of $200,000 in trust funds to pay for current retiree benefits, which will relieve the General Fund of this expense for Fiscal Year 2023/2024.

Town of Yountville Fiscal Year 2023/2024 Annual Budget
Other Post-Employment Benefits (OPEB) Reserve
Fund
Fund 02 Department 1900
119
Did You Know?
The OPEB Trust Fund was established on June 30, 2011 and as of April 30, 2023 has a balance of $5,560,340.

Revenue and Transfers
$ 506 $ 178 $ 500 $ 273 $ 500
0 0 0 1,543 0
0 225,000 0 100,000 0
0 0 182,500 182,500 104,095
115,000 0 195,000 195,000 200,000
$ 115,506 $ 225,178 $ 378,000 $ 479,316 $ 304,595
(3301) Interest Income
(3801) Refunds & Reimbursements
(3900) Interfund Transfer
(3910) OPEB Allocation
(3992) Transfer In from OPEB Trust
Total
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Expenditures

TOTAL EXPENDITURES
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Allocated OPEB - Payment to Trust $0 $225,000 $182,500 $282,500 $104,095 Retiree Health Insurance OPEB $133,125 $161,853 $182,000 $182,000 $200,000 TOTAL $133,125 $386,853 $364,500 $464,500 $304,095
Summary of Fund Balance Activity
120
Fiscal Year 2022/2023 OPEB Trust Activity
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121
Department Overview
On December 5, 2017, Town Council approved Resolution 17-3446 Approving a Public Agency PostEmployment Benefits Section 115 Trust account and contract with Public Agency Retirement Services (PARS) to prefund pension obligations. The Pension Rate Stabilization Plan (PRSP) Trust Fund was created to establish a method for paying the Town’s PERS Unfunded Actuarially Accrued Liability (UAAL) for pension costs that is due each July and making contributions into the trust.

California Public Employees Retirement System (CalPERS) transitioned from its practice of providing one total cost for employees’ pension benefits payable on an annual basis to separating costs into two categories, Normal Cost (NC) and Unfunded Actuarially Accrued Liability (UAAL).

Normal CalPERS costs are based on a percentage determined by annual valuation and applied to all three plan tiers through the payroll process. Budget for this amount is found in each Town department under the PERS Employer Rate and then those amounts are transferred into this fund for payment to CalPERS and investment into the PRSP Trust.

The UAAL is billed by each plan tier and is a fixed dollar amount that is due every July. The UAAL amount is the difference between the accrued liability and the market value of the assets in the Town’s CalPERS plan. CalPERS offers a discount of about 3% for paying in a lump sum rather than in monthly installments, and the Town has been fortunate enough to be able to take advantage of this offer. This generates savings of about $10,000 each fiscal year.

Fiscal Year 2022/2023 Accomplishments
The Town utilized Trust funds to cover the $373,857 cost of the annual PERS UAAL.

The Town Council approved a discretionary contribution to the PRSP Trust in the amount of $750,000 during the reallocation of Fiscal Year 2021/2022 Unassigned General Fund Balance.

Fiscal Year 2023/2024 Goals and Objectives
Pay CalPERS the required UAAL for on-going costs in July and take advantage of the lump sum payment discount to generate savings of $12,863.

Continue the annual contribution to the Trust at a rate of 5% of projected salaries, which is estimated to be $208,190.

Budget Highlights
The budget includes the use of $345,603 in trust funds to pay for the annual UAAL, which will relieve the General Fund of this expense for Fiscal Year 2023/2024.
$66,810 of existing fund balance is being contributed to the Trust in addition to the $208,190 generated as a percentage of projected salaries. The total contribution to the Trust will be $275,000.

Did You Know?
The PARS UAAL Trust Fund was established on December 5, 2017 and as of April 30, 2023, has a balance of $3,246,269.

As of the most recent valuation reports provided by CalPERS in July 2022, the Town's average funded status of its three pension plans is 97.1%.

This funded status changes every year with the release of the new annual valuation reports.

Town of Yountville Fiscal Year 2023/2024 Annual Budget
PERS UAAL Reserve Fund
Fund 03 Department 2000
122
Revenue and Transfers
$ 373 $ 303 $ 100 $ 1,500 $ 1,500
0 325,000 0 750,000 0
0 0 182,500 182,500 208,190
276,080 324,536 373,857 373,857 345,603
$ 276,453 $ 649,839 $ 556,457 $ 1,307,857 $ 555,293
(3301) Interest Income
(3900) Interfund Transfer
(3911) Transfer Allocated PERS UAL
(3993) Transfer In from PRSP Trust
Total
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Expenditures

TOTAL EXPENDITURES
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed PERS Unfunded Accrued Liab $276,080 $324,536 $373,857 $373,857 $345,603 Allocated PRSP- Payment to Trust $0 $325,000 $182,500 $932,500 $275,000 TOTAL $276,080 $649,536 $556,357 $1,306,357 $620,603
Summary of Fund Balance Activity
123
Fiscal Year 2022/2023 Pension Rate Stabilization Plan (PRSP) Trust Activity Powered by OpenGov
124
Department Overview
In Fiscal Year 2018/2019, the Town Council adopted a change to the Fund Balance Policy to establish a minimum emergency reserve fund. In previous years, this reserve was reflected as a fund balance allocation in the General Fund. Town council decided to move this Committed Fund Balance for Emergency Reserve out of the General Fund and into a new separate reserve fund.

Use of this fund would be appropriate if the Town declared a state, federal, or local emergency as defined by the Yountville Municipal Code section 2.52.020. The available funds in this reserve have not yet been utilized, and instead have continued to earn interest which increases the fund balance.

Emergency Reserve Fund balance target is currently set by policy at a minimum of 20% of General Fund operating expenditures. For example, General Fund operating expenditures budget of $9,000,000 would translate to an Emergency Reserve Fund balance of $1,800,000.

Fiscal Year 2022/2023 Accomplishments
The Town Council approved a discretionary contribution into the Emergency Reserve Fund in the amount of $400,000 during the reallocation of Fiscal Year 2021/2022 Unassigned General Fund Balance.

Anticipate ending the fiscal year with a fund balance of about $2,837,761 which represents 27% of General Fund Expenditures.

This exceeds the current policy minimum of 20% of General Fund Expenditures by 7%.

Fiscal Year 2023/2024 Goals and Objectives
Continue to meet or exceed minimum reserve amount per Fund Balance Policy. • Evaluate a change in policy level to increase funding target to 25% of General Fund Expenditures.

Budget Highlights
General Fund contribution may be possible during the reallocation of Fiscal Year 2022/2023 Unassigned Fund Balance after the close of the fiscal year.

Did You Know?
Including investment earnings, fund balance as of April 30, 2023, is $2,836,935.

Town of Yountville Fiscal Year 2023/2024 Annual Budget
Emergency Reserve Fund
Fund 04
125
Revenues & Expenditures
$ 10,133 $ 357,012 $ 5,000 $ 435,000 $ 20,000
0 0 0 0 0
$ 10,133 $ 357,012 $ 5,000 $ 435,000 $ 20,000
Revenues
Expenses
Revenues Less Expenses
Expand All 2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Summary of Fund Balance Activity
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126
Department Overview
In Fiscal Year 2018/2019, the Town Council adopted a change to the Fund Balance Policy to establish a minimum revenue stabilization reserve fund. In previous years, this reserve was reflected as a fund balance allocation in the General Fund. Town Council decided to move this Assigned Fund Balance for Revenue Stabilization out of the General Fund and into a new separate reserve fund.

In the Fiscal Year 2023/2024 Budget, this fund was renamed the Unanticipated Tourism Revenue Deficit Reserve Fund. The Town Council approved this change as it was recommended by the Town's external auditing firm, to better comply with Governmental Accounting Standards Board (GASB) definitions of reserve funds.

Given the volatility of Transient Occupancy Tax (TOT), the intent of this fund is to provide a funding source to be used should TOT revenues not materialize as budgeted.

Unanticipated Tourism Revenue Deficit Reserve funding target is established by policy at a minimum of 25% of TOT revenue budget. For example, a TOT revenue budget of $6,000,000 would translate to a Revenue Stabilization Reserve funding target of $1,500,000.

Fiscal Year 2022/2023 Accomplishments
The Town Council approved a discretionary contribution into the Unanticipated Tourism Revenue Deficit Reserve Fund in the amount of $500,000 during the reallocation of Fiscal Year 2021/2022 Unassigned General Fund Balance.

Anticipate ending the fiscal year with a fund balance of about $2,845,569 which equals 36% of budgeted Fiscal Year 2022/2023 Transient Occupancy Tax.

This exceeds the current policy minimum funding target of 25% of Transient Occupancy Tax by 11%.

Fiscal Year 2023/2024 Goals and Objectives
Continue to meet or exceed the minimum reserve amount per Fund Balance Policy.

Evaluate increasing Fund Balance Policy minimum funding target to 30% of Transient Occupancy Tax revenue.

Budget Highlights
General Fund contribution may be possible during the reallocation of Fiscal Year 2022/2023 Unassigned Fund Balance after the close of the fiscal year.

Did You Know?
Including investment earnings, fund balance as of April 30, 2023, is $2,836,464.

Town of Yountville Fiscal Year 2023/2024 Annual Budget
Unanticipated Tourism Revenue Deficit Reserve
Fund
Fund 05
127
Revenue & Expenditures
$ 10,133 $ 256,820 $ 5,000 $ 543,000 $ 20,000
0 0 0 0 0
$ 10,133 $ 256,820 $ 5,000 $ 543,000 $ 20,000
Revenues
Expenses
Revenues Less Expenses
Expand All 2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Summary of Fund Balance Activity
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128
Department Overview
In Fiscal Year 2022/2023, Town Council approved Resolution 22-4155 creating the new Water and Wastewater Utility Enterprise Capital Projects Restricted Fund. The use of this fund will be restricted to funding utility capital projects and repayment of utility capital project related debt service. This fund may not be used to pay for annual operating expenses for the Water and Wastewater Utility Enterprise Funds.

As a part of its periodic five-year phased utility rate review process, the Town Council may allocate and transfer funds from the General Fund and Water and Wastewater Utility Enterprise Capital Projects Restricted Fund for the purposes of paying off debt or to pay for planned enterprise fund capital projects identified in the next five years of planned capital projects thereby reducing impact to ratepayers.

Fiscal Year 2022/2023 Accomplishments
The prior Town Council established this new reserve fund via Resolution 22-4155 on October 18th, 2022.

Transferred $1,650,000 in from the General Fund to establish the initial balance.

Fiscal Year 2023/2024 Goals and Objectives
Monitor current and upcoming utility capital projects and evaluate potential use of these funds.

Budget Highlights
General Fund contribution may be possible during the reallocation of Fiscal Year 2022/2023 Unassigned Fund Balance after the close of the fiscal year.

Did You Know?
Due to earning quarterly interest, the fund balance as of April 30, 2023 has grown to $1,666,209.

Town of Yountville Fiscal Year 2023/2024 Annual Budget
Utility Enterprise Capital Projects Restricted
Fund
Fund 06
129
Revenue & Expenditures
$ 0 $ 0 $ 0 $ 1,670,000 $ 10,000
0 0 0 20,000 10,000
0 0 0 1,650,000 0
0 0 0 0 0
$ 0 $ 0 $ 0 $ 1,670,000 $ 10,000
Revenues
(3301) Interest Income
(3901) Interfund Transfer - From General Fund
Expenses
Revenues Less Expenses
Collapse All 2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Summary of Fund Balance Activity
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130
Planning and Building Department Mission Statement
"The mission of the Planning and Building Department is to provide professional and equitable administration of the State of California and Town of Yountville's codes and policies while fostering creative and diverse design and uses for an exceptional, safe, and quality-designed livable built environment."
Department Overview
The Planning & Building Department is responsible for guiding the physical growth and development of the community. Building staff reviews building permit applications for compliance with State and local building codes (structural, electrical, mechanical, plumbing, and energy efficiency) and provides plan check and inspection services for all new construction activity.

Planning staff provides information on land use, zoning and site development standards and reviews land use and design review applications for consistency with the Town’s General Plan and Zoning regulations. Planning staff is also responsible for various regulatory and policy programs, including administration of the Town’s General Plan, State compliance reporting, rental registration permitting, Use Permit compliance monitoring, and employee parking monitoring. Both building and planning staff are responsible for investigating complaints concerning possible violations of the Town’s building and zoning code regulations.

The Department is currently staffed with three full-time planning positions and one part-time building position. Planning positions include the Director of Planning & Building (Department Head) and two Associate/Assistant Planners. Historically the Department has been staffed with one Planning Manager and one Associate/Assistant Planner level position, however the Planning Manager position is currently under-filled at the Associate/Assistant Planner position level. The part-time building position is provided under contracted consultant services. Code compliance responsibilities are supplemented with a shared code compliance position in the Town Manager’s office. Administrative duties are supported by a shared, part-time Accounting Assistant with the Finance Department.

Fiscal Year 2022/2023 Accomplishments
Successfully completed transitions in key Department leadership positions (Planning & Building Director and contract Building Official).

Implemented online permit submittal systems for building permit applications and rental registration permits.

Successfully completed a State-mandated update to the Housing Element of the Town’s General Plan.

Successfully completed an update to the Town’s Building Code.

Successfully completed updates to the Town’s Accessory Dwelling Unit regulations to implement changes in State law.

Investigated over 65 complaints of violations of the Town’s building and zoning codes.

Processed 12 land use permit applications.

Registered over 140 rental properties comprising 385 rental units.

Fiscal Year 2023/2024 Goals and Objectives
Town of Yountville Fiscal Year 2023/2024 Annual Budget
Planning & Building Department Expenditures
General Fund Department 01-2115
131
Certification of Housing Element.

Implementation of Housing Element Programs and Policies and as part of this implementation process work with standing committee of Council to analysis the Housing Element Programs and Policies.

Continue conversations with various partners to enhance affordable housing opportunities within the town limits.

Encourage workforce rentals with the adoption of a grant deed restricted units, senior and workforce share program, and others.

Development of written internal Planning policies and procedures.

Update the Safety Element.

Review and update the Accessory Dwelling Unit Ordinance as necessary.

Work towards changing the ZDRB to a Planning Commission regulatory body.

Initiate a comprehensive review of the Sign Ordinance in coordination with the industry and the Chamber of Commerce, and the ZDRB.

Continue to scan additional Planning and Building Department paper files to make them available to the public via user-friendly public website portal.

Continue to expand the online building permit programs with a goal to include all land use/planning related permits managed online.

Review and analyze the Solar App+ software program to determine if appropriate for Yountville and if appropriate implement the APP for use by the staff and public.

Revise the recommended tree list to include only drought tolerant trees.

Budget Highlights
$113,500 budgeted for provision of contract building inspection and plan check services which reflects a decrease of $31,500 from the prior year.
$60,000 is budgeted in Contract Services for legal assistance from the Town Attorney for items including development project legalities, Municipal Code amendments, and code compliance.

Contract Services budget is reduced by $54,000 mostly because it does not include prior year consulting costs for Housing Element Update.
$60,000 is budgeted for on-call specialty consultants to service needs for arborists, (historical) architects, and environmental consultants (CEQA).
$7,500 is budgeted for implementation of web-based rental compliance monitoring and reporting system.

Did You Know?
There are 482 cities in the State of California. In terms of population, Yountville is the State's 447th smallest city.

The Town’s population dropped by 113 people from 2,942 in 2021 to 2,829 in 2022 (California Department of Finance).

The average home value in Yountville is $1,252,500, up 6.7% over the past year. 63% of households in Yountville are owner-occupied and 37% are renter occupied.

The valuation of current building permits for new construction is about $850 per square foot for moderate construction improvements and up to $1,200 per square foot for higher end improvements and some commercial construction improvements.

The Town’s Employee Parking Management Program includes 15 businesses, with 618 enrolled employees.

The Town’s pedestrian Wayfinding Sign Program includes 18 participating businesses covering 172 signs. 132
Department Expenditures
Personnel
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Salaries - Full Time $433,398 $401,712 $496,422 $496,422 $534,130 Salaries - Part Time $0 $8,158 $9,095 $12,537 $14,685
Overtime $0 $0 $0 $939 $0
Medicare & Fica $5,793 $6,100 $7,894 $7,894 $8,868
Deferred Compensation $27,778 $24,285 $35,235 $35,235 $37,366 Payment-In Lieu Health $0 $5,075 $6,000 $6,000 $900
Health Insurance $49,592 $32,822 $37,879 $37,879 $69,565 Dental Insurance $4,104 $3,885 $4,828 $4,828 $4,385
Vision Insurance $1,648 $1,759 $1,903 $1,903 $1,925
Life/Disability Insurance $3,982 $3,980 $4,736 $4,736 $5,571 Tuition Reimbursement $0 $360 $1,620 $1,620 $1,680
Automobile Allowance $2,400 $3,370 $3,240 $3,240 $3,240 Cell Phone Allowance $2,640 $3,120 $3,653 $3,653 $3,984 Other Employee Reimbursement $650 $1,205 $2,677 $2,677 $2,704 Technology Stipend $0 $0 $640 $640 $2,430
Pers Employer Rate $46,153 $41,137 $53,738 $53,738 $55,067 Allocated PRSP- Payment to Trust $0 $0 $24,614 $24,614 $26,323 Allocated OPEB - Payment to Trust $0 $0 $24,614 $24,614 $13,161 Allocated Liability Insurance $24,588 $29,822 $27,004 $24,330 $37,245 Allocated Wrkrs Comp Insurance $16,037 $13,696 $7,301 $6,993 $11,854 TOTAL $618,764 $580,488 $753,092 $754,491 $835,083
Supplies & Services
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Office Supplies $127 $204 $2,000 $2,000 $1,500
Other Supplies & Materials $619 -$510 $3,000 $3,000 $1,500 Postage & Printing $2,014 $3,386 $4,000 $4,000 $4,500
Bank & Fiscal Agent Fees $5,471 $10,519 $5,500 $5,500 $5,500 Building Inspection Services $86,874 $86,718 $120,000 $120,000 $93,500 Plan Check Services $20,378 $33,493 $25,000 $25,000 $20,000 Vehicle Maintenance $0 $403 $500 $500 $500
Allocated IT Costs $29,465 $40,463 $54,910 $54,910 $43,580 Conference & Travel $0 $495 $7,075 $7,075 $12,000
Meetings & Training $106 $550 $1,275 $1,275 $1,000
Dues & Subscriptions $697 $2,621 $1,500 $1,500 $1,500
Way Finding Sign Program $1,891 $320 $4,500 $4,500 $2,000 Contract Services $95,482 $168,851 $192,000 $192,000 $188,000 TOTAL $243,126 $347,512 $421,260 $421,260 $375,080

TOTAL DEPARTMENT BUDGET
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Planning & Building $861,890 $928,000 $1,174,352 $1,175,751 $1,210,163 TOTAL $861,890 $928,000 $1,174,352 $1,175,751 $1,210,163 133
Program Revenues
$ 55,618 $ 84,588 $ 95,000 $ 95,000 $ 85,000
23,754 53,293 55,000 55,000 28,000
5,561 5,344 5,000 5,000 5,000
56 0 500 500 100
0 0 0 0 1,500
774 1,430 1,500 1,500 1,500
250 0 100 100 100
160 159 150 150 150
62,400 10,000 5,000 5,000 2,500
78,380 19,036 75,000 75,000 75,000
18,519 17,860 20,000 20,000 20,000
52,559 0 27,000 27,000 30,000
12,136 6,580 12,500 12,500 12,500
5,836 37,320 50,000 50,000 50,000
3,458 5,287 10,000 10,000 10,000
1,383 0 0 0 1,000
16,993 501 0 0 100
$ 337,838 $ 241,398 $ 356,750 $ 356,750 $ 322,450
(3110) Building Permits
(3111) Plan Checks
(3112) Tech Upgrade Fee
(3114) Digitization Fee
(3120) Special Event Permit*
(3190) Tree Removal Permit
(3192) Cannabis Delivery Permit
(3195) Minor Home Occ Permit
(3220) Administrative Fines - Penalties
(3601) Planning Service Charge
(3605) Rental Program Registration
(3606) Conditional Use Permit Fee
(3615) Way Finding Signage Fees
(3625) Parking Mgmt- Vehicle Reg. Fee
(3635) Parking Mgmt- Off Site Parking
(3640) Storefront Display Monitoring
(3800) Miscellaneous Revenue
Total
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed *Special Event Permit revenue moved from the Parks & Recreation department to the Planning & Building department in Fiscal Year 2023/2024.

Full-Time Staff Allocations
2020/2021 Actual 2021/2022 Actual 2022/2023 Actual 2023/2024 Actual Administrative Assistant II 0.30 0.30 0.30 0.30
Assistant/Associate Planner 1.00 1.00 1.00 1.00
Code Compliance Officer 0.00 0.00 0.25 0.25
Deputy Director of HR & IT 0.05 0.05 0.05 0.05
Financial Analyst/Accountant II 0.05 0.05 0.05 0.05
Information Systems Administrator 0.00 0.00 0.06 0.10
Planning Director 1.00 1.00 1.00 1.00
Planning Manager* 1.00 1.00 1.00 1.00
Town Manager 0.10 0.10 0.10 0.10
TOTAL 3.50 3.50 3.81 3.85
*Planning Manager position currently under-filled by Associate/Assistant Planner position. 134
Performance Measures
The Town of Yountville considers it crucial to measure how individual department activity ties into the overall Town Strategic Plan. The Planning Department focuses on two of the Town's Strategic Plan Critical Success Factors:

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135
Department Overview
The Town has contracted with the Napa County Sheriff’s Office to provide law enforcement services to the Town since incorporation on February 4, 1965. The Town and Napa County Sheriff’s Office agreed to terms for a four (4) year contract renewal from July 1, 2020 to June 30, 2024 which provides 160 hours per week with four (4) dedicated positions including one sergeant who serves as patrol supervisor and head of the Yountville Station. In early 2022, the Napa County Sheriff designated a Lieutenant to serve as direct liaison between the Town and Sheriff’s Office Administration.

The Yountville Station is further supported by the full resources of the Napa County Sheriff’s Office including detective and specialty resources as needed. Deputies provide a full spectrum of municipal law enforcement services, 24-hour a day, 7-days a week. Additional support from the Sheriff’s Office, which is not so obvious, includes: personnel management (i.e., recruitment, hiring, training, etc.); equipment and vehicle issue and maintenance; dispatch services; records management; crime scene and lab processing; property/evidence management and storage; investigative services (major crime and accident); supplemental patrol services, canine services; animal services; hazardous devise mitigation; SWAT and Crisis Negotiation; disaster response management and training; and special event services.

The Sheriff’s Office is responsible for the protection of life and property, the control and prevention of crime, and the enforcement of vehicle laws and regulations. The Town and Sheriff’s Office are committed to exercising their responsibilities in a prudent and fair manner respecting individual dignity regardless of age, sex, social status, ethnic group, or creed. The Sheriff’s Office works with the Town of Yountville staff to help prevent and alleviate crime problems in Town and will remain flexible and innovative in attempts to find superior methods of serving the populace and responding to the law enforcement and community policing needs that are of concern to residents and visitors to Yountville.

Fiscal Year 2022/2023 Accomplishments
The Yountville Sergeant participated in weekly staff Management Team meetings and provided quarterly Public Safety Reports to the Town Council.

Assisted code enforcement efforts by working with the Planning staff on cases.

Performed limousine/hired driver education and enforcement within the Town of Yountville ensuring safety for our residents and visitors.

Yountville Station staff handled: 3,647 calls for service, 104 reports, 21 arrests, and 12 traffic collision investigations. (2022)
Collected and destroyed over 46 pounds of unwanted pills and pharmaceuticals dropped off by residents during Drug Take Back Day.

Assisted with security and traffic management for public events such as the Yountville Days Parade and Art, Sip & Stroll.

Transitioned a new full-time Sergeant and Deputy to the Town.

Collected and applied approximately $150,000 in Citizen Option for Public Safety (COPS) Grant funding from the State to offset public safety costs.

Town of Yountville Fiscal Year 2023/2024 Annual Budget
Law Enforcement Services Department
Expenditures
General Fund Department 01-3200
136
Fiscal Year 2023/2024 Goals and Objectives
Ensure all Deputies assigned to the town have attended Bicycle Patrol training.

Ensure all Deputies assigned to the town have attended Collision Investigation training.

Increase community interaction through bicycle patrols, foot patrols, and generally getting out of our patrol cars.

Increase interaction between the public at local establishments and events.

Improve traffic safety and quality of life concerns by continuing to focus on traffic and parking enforcement and education.

Develop relationships with the business community through proactive activities such as a “Business Contact Update”.

Promote safety and security through concepts such as CPTED (Crime Prevention Through Environmental Design).

Promote awareness and community response to evolving scams.

Conduct outreach to encourage community members to contact us even if they’re uncertain their situation is a “police matter.”
Negotiate new multi-year contract between the Town and County Sheriff's Department.

Budget Highlights
The Public Safety Law Enforcement budget calls for a 3.14% increase, or $38,747 for Fiscal Year 2023/2024 in accordance with the four-year contract between the Town and Napa County Sheriff’s Department.

This is the last year of the four-year agreement which expires in June 2024.

Did You Know?
As parking enforcement and traffic enforcement continues to be of interest to many residents, the Sheriff’s Office issued 226 citations for all manner of violations in the past calendar year. The number of warnings issued far exceeds the number of citations, as we strongly believe educating the motoring public and promoting road safety is of utmost importance.
137
Department Expenditures

TOTAL EXPENDITURES
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Other Supplies & Materials $0 $0 $500 $500 $500
Contract Services $1,167,363 $1,194,799 $1,232,373 $1,232,373 $1,271,120 TOTAL $1,167,363 $1,194,799 $1,232,873 $1,232,873 $1,271,620 Program Revenue
$ 25,791 $ 26,102 $ 20,000 $ 20,000 $ 20,000
423 548 500 500 500
156,727 163,372 144,000 163,000 159,000
$ 182,941 $ 190,021 $ 164,500 $ 183,500 $ 179,500
(3011) Sales Tax Public Safety
(3201) Vehicle Code Fines
(3402) State Cops Program
Total
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Powered by OpenGov
138
Department Overview
The Town of Yountville provides the community with fire protection and emergency medical services by contracting for Cooperative Fire Protection services with the Napa County Fire Department (NCFD) rather than staffing its own Fire Department. The Fire Department is responsible for fire suppression, emergency medical response, fire prevention, fire investigation, public education, technical rescue, hazardous material mitigation, domestic preparedness and response, and vegetation management. The current agreement is composed of three (3) funding partners (Napa County, Veterans Home, and Town of Yountville). Yountville Station 12 located on Solano Avenue in Yountville is recognized as a model for regional cost sharing of local Fire and Emergency Medical Services.

The Napa County Fire Department (NCFD) which contracts with CAL FIRE as its service provider is responsible for fire protection and emergency services for all the unincorporated area of Napa County. The NCFD consists of both career firefighters, from the CAL FIRE Sonoma-Lake-Napa Unit, and volunteer firefighters from nine stations in Napa County. The fire apparatus and equipment assigned to NCFD, as part of its contract with CAL FIRE, are owned by the County of Napa.

CAL FIRE provides administrative and clerical support, logistical service center, dispatching, training, fleet maintenance and operational oversight as part of the contract. The NCFD Headquarters is located at the County of Napa Offices at 1125 Third Street in downtown Napa.

Contract negotiations are currently underway for the Fiscal Year 2023/2024 fire services costs.

Estimated personnel figures were provided to the Town Council Meeting in early April with a proposed increase to Cal Fire personnel staffing at the Yountville Station. This will result in an increase to the overall cost of the fire services contract provided to the Town of Yountville. This increase will be equally split three ways between the Town of Yountville, the Veterans Home, and the County of Napa. Negotiations are still being finalized with the three affected parties. Final figures should be available in June when the County of Napa finalizes their budget process and approves the increased staffing.

The contract provides the following:

A Fire Chief responsible for the overall operation of the Napa County Fire Department.

An operational staff consisting of one Assistant Chief, one Fire Captain and eleven Fire Apparatus Engineers serving the Yountville Fire Station.

A Training Bureau consisting of one Battalion Chief and two Fire Captains funded by CAL FIRE, and two Fire Captains and one Office Technician funded by Napa County. The Bureau provides training to both career and volunteer firefighters within NCFD.

A Fire Marshal’s Bureau consisting of a Battalion Chief (Fire Marshal), two Fire Captains (Deputy Fire Marshal), one Plans Examiner, one Code Enforcement Officer, and one Office Technician. The Fire Marshal’s Bureau provides review and inspection for use permits, new construction and special events in the county. The Bureau also works with Napa Firewise and manages the brush chipping program.

A dispatch center consisting of a Battalion Chief, five Fire Captains and 2.75 Communications Operators funded by CAL FIRE, and one Fire Captain and 5.25 Communications Operators funded by Napa County. Dispatch for NCFD is provided by the CAL FIRE Emergency Command Center (ECC) in St. Helena. The ECC also dispatches for Town of Yountville Fiscal Year 2023/2024 Annual Budget
Fire & Emergency Medical Services
Department Expenditures
General Fund Department 01-3201
139
the CAL FIRE Sonoma-Lake-Napa Unit, Calistoga Fire Department and St. Helena City Fire Department and Lake County Fire.

Fleet Management consisting of one Fleet Equipment Manager funded by CAL FIRE and three Heavy Equipment Mechanics funded by Napa County.

An administrative Staff consisting of a Staff Services Manager, Personnel Supervisor, 1 Staff Services Analyst and funds half a position for one Office Technician.

Three field Battalion Chiefs funded by CAL FIRE provide daily command and control oversite for incidents within the Town and adjoining County areas.

The fire protection and emergency medical services contract with the Town of Yountville, Veteran’s Home of California and Napa County is proposing to fund one Battalion Chief, four Fire Captains, and eleven Fire Apparatus Engineers, with each entity paying a proportional share. The firefighters work rotating 72-hour shifts and staff Yountville Fire Station with one-three-person Engine Company and one-three person ladder Truck Company The Truck Company carries additional tools and equipment used in vehicle extrication and specialized rescue situations. The 105’ Ladder is needed for large commercial buildings and the multistory structures at the California Veteran’s Home. As a component of the NCFD, the Yountville Station personnel respond outside the Town through automatic and mutual aid agreements with surrounding agencies.

Station personnel are members of the Napa Interagency Rescue Team (NIRT) and the Napa Interagency Hazardous Incident Team (NIHIT). Both teams are part of a JPA and include personnel from cooperating fire agencies in Napa County. They receive specialized training in technical rescue situations and hazardous materials incidents. Both teams are also available to respond on a regional level if requested.

Some of the risks faced by the Town of Yountville and Napa County residents are large and damaging wildfires, earthquakes, floods and other large disasters. Wildfires have substantial potential for large loss of life and property as witnessed in 2020 in Napa County. Effectively mitigating such threats requires the ability to commit available resources quickly and in the manner, the Incident Commander determines to be the most effective. Delays of any nature can allow any large scale emergency to expand out of control and increase the damage and potential loss of life.

One of the most significant benefits of the Cooperative Fire Protection system is the availability of resources for all types of emergencies. Incident Commanders have immediate access, and absolute control over all the firefighting resources in the County provided under the contract with CAL FIRE. This includes all personnel and resources within the County system. Additionally, State personnel and resources including firefighting aircraft, hand crews from the Conservation Camps and heavy equipment such as dozers are available for emergency response from within the Sonoma-Lake-Napa Unit of CAL FIRE.

Through a series of automatic aid and contractual agreements with the other four fire agencies (Calistoga City Fire Department, St. Helena City Fire Department, Napa City Fire Department, and the American Canyon Fire Protection District) in Napa County, the NCFD augments its level of service by providing closest resource response to those areas of the County that are immediately adjacent to these jurisdictions. These agreements also include a reciprocal response of NCFD resources into adjacent jurisdictions automatically or when requested.

Fiscal Year 2022/2023 Accomplishments
Continued the Fire Inspection Program for commercial properties.

Provided community emergency preparedness support.

No major incidents or disasters effecting the Town.
140
Fiscal Year 2023/2024 Goals and Objectives
Continue to provide a high-quality level of fire and emergency medical services to the Yountville community while staying within the allocated budget.

Continue the Fire Inspection Program for commercial properties.

Host informational and educational workshops with community stakeholders to demonstrate fire department operational readiness.

Provide community emergency preparedness support for natural disasters or large-scale emergencies.

Continue to function as an active, positive, proactive component of the community, working at Town events, schools and with the public along with Town staff to provide the highest level of customer service and education to the community.

Budget Highlights
The contract with CAL FIRE is estimated to cost $1,420,000 for Fiscal Year 2023/2024 to reflect new engine company staffing model per Cal Fire contract with Napa County.

The Town estimates a Fire Tax Credit of $272,000 to offset costs. This credit is reflected on the invoice the Town receives from CalFire.

Including the Fire Tax Credit, the total anticipated cost for services is $1,148,000 which is the amount reflected in the Department Expenditure line items.

Did You Know?
Yountville Station 12 is a model of cost-effective “shared services” delivery between the County, Veterans Home and the Town of Yountville.

Department Expenditures

TOTAL DEPARTMENT BUDGET
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Contract Services $425,605 $457,579 $759,022 $715,022 $1,148,000 TOTAL $425,605 $457,579 $759,022 $715,022 $1,148,000
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141
Public Works Department Mission Statement
"The mission of the Town of Yountville Public Works Department is providing beautiful parks, safe streets, and high quality water and wastewater treatment while creating an inviting public environment to both live and visit."
Department Overview
The Public Works Administration and Engineering Division provides the administrative support for all Public Works Divisions. The Department is responsible for the overall management and direction of the Public Works Department including the Capital Improvement Program (CIP), agreements, contracts, regulations, programs, procedures, and policy for streets, parks, facilities, water distribution, wastewater treatment, and wastewater collections systems and processes. The Department provides a variety of projects and support services to both internal and external customers. Staff provides plan check for private development projects to provide advice on compliance with applicable State and Federal regulations and Town of Yountville Public Works Standards.

The Public Works Administration and Engineering Division are staffed by a Public Works Director, a Deputy Director, an Engineering Technician and a shared (Finance) Senior Management Analyst.

This lean staff, along with Municipal Operations and Utilities Division staff manage the day-to-day operations, budget and planning for the Public Works Department.

The Public Works Department Administration and Engineering Division administers programs such as:

Capital Improvement Program (CIP)
Pavement Management, Floodplain Management
National Pollutant Discharge Elimination System (NPDES) for Municipal Storm Water Water Conservation
Right of Way Code Compliance
Public Property ADA Programs
Water Code Compliance
The budget includes funding for regulatory permits such as:

National Pollutant Discharge Elimination System (NPDES) Department of Water Resources, Drinking Water Division
Regional Water Quality Control Board Storm Water
Department of Public Health
Bay Area Air Quality Management Board
The fees include the Year Five Monitoring and reporting requirements for the “Measure A” Flood Projects. There is also a contract with Napa County Flood Control & Water Conservation District to manage the Napa County Storm Water Pollution Prevention Program (NCSWPPP). This includes a program to remove sedimentation and non-native species and vegetation from Hopper Creek and the Town’s segment of Beard Ditch.

Town of Yountville Fiscal Year 2023/2024 Annual Budget
Public Works - Administration & Engineering
Department Expenditures
General Fund Department 01-4301
142
The Public Works Department continues to maximize service delivery using Town Staff. This process results in a more responsive, responsible, and effective department. Examples include improved regulatory compliance, increased employee safety, reduced the risk of liability, reduced purchasing costs, better managed infrastructure, reduced energy costs, coordination with other departments, increased training and staff development.

The Administration and Engineering Division also works with the Planning & Building Department to provide development and plan review and other planning, building and administrative functions that support private development project application processing, review, right of way & stormwater inspection and monitoring. Staff time for this process is reimbursed by the applicant to allow for full cost recovery while working on private development projects.

Fiscal Year 2022/2023 Accomplishments
Successfully managed the design and construction of 14 Capital Improvement Projects (CIP). This included design and construction of the Annual Street Maintenance and Paving Program (Using Measure T, Gas Tax, and SB1 Funds), water and wastewater infrastructure projects.

Replaced wood-shingled roofing with metal roofing at 6 bus shelter locations (CF-0026).

Performed community outreach and code enforcement in regard to Water Conservation efforts due to the extreme drought effecting California.

Coordinate with the Planning and Building Department and provide plan review services and engineering services on 10 private development projects.

Refine work plan and budgets for Measure T, SB1 and Gas Tax (HUTA) funds. This requires the Town to submit five-year plans per the program requirements. These plans are updated biannually with reports on project completion submitted on an annual basis.

Implemented online permit submittal systems for encroachment permit submittals in OpenGov Permits & Licensing.

Worked with the Planning and Building Department to develop the Code Compliance position to assist with the education and enforcement of Town codes and regulations.

Fiscal Year 2023/2024 Goals and Objectives
Complete the Annual Street Maintenance and Paving Project(s) (MT-3024) Complete the Annual Inflow and Infiltration Reduction Program (WW-2024) Refine work plan and budgets for Measure T, SB1 and Gas Tax (HUTA) funds. This requires the Town to submit five-year plans per the program requirements. These plans are updated biannually with reports on project completion submitted on an annual basis.

Complete the Annual ADA Accessibility Improvements Program (CP-2024) as adopted in the ADA Transition Plan.

Continue to provide community outreach and enforcement pertaining to Water Conservation regulations due to the extreme drought effecting California.

Coordinate with the Planning and Building Department to provide plan review services and engineering services on private development projects.

Assist Town Manager in negotiations of a new water purchase and wastewater treatment contract with the Veterans Home/CalVet.

Budget Highlights
Anticipating $675,000 in combined revenue to Special Revenue Funds from Measure T (Fund 25), SB1 (Fund 26) and Gas Tax (Fund 20) will continue to be the revenue resources for funding of street projects. The projects will be adjusted to the level of funding to continue the Annual Street Maintenance Paving Program without additional General Fund support.

Continuation of design and management services using Town staff in-house and working with outside consultants.
$81,014 budgeted in Other Agencies to fund regulatory permits. $12,000 decrease in Contract Services due to the contracted Interim Operations Manager needed in prior years. 143
Did You Know?
Staff issued 83 encroachment permits in Fiscal Year 2022/2023, compared to the 78 issued last fiscal year.

Departmental Expenditures
Personnel
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Salaries - Full Time $392,507 $385,053 $450,178 $450,178 $490,385 Overtime $0 $0 $100 $100 $100
Medicare & Fica $5,271 $5,884 $6,528 $6,528 $7,111
Deferred Compensation $21,635 $25,307 $31,599 $31,599 $33,333 Payment-In Lieu Health $12,022 $302 $300 $300 $300
Health Insurance $40,559 $32,830 $36,338 $36,338 $54,079 Dental Insurance $3,709 $2,492 $3,641 $3,641 $3,931
Vision Insurance $1,817 $723 $1,613 $1,613 $1,610
Life/Disability Insurance $3,820 $3,673 $4,365 $4,365 $5,378 Tuition Reimbursement $0 $120 $240 $240 $240
Automobile Allowance $4,800 $3,685 $3,768 $3,768 $3,768 Cell Phone Allowance $9,600 $2,777 $3,097 $3,097 $3,091 Other Employee Reimbursement $1,554 $489 $2,417 $2,417 $2,405 Technology Stipend $0 $0 $2,350 $2,350 $630
Pers Employer Rate $33,737 $29,722 $40,527 $40,527 $45,994 Allocated PRSP- Payment to Trust $0 $0 $22,016 $22,016 $23,809 Allocated OPEB - Payment to Trust $0 $0 $22,016 $22,016 $11,905 Allocated Liability Insurance $20,809 $25,006 $36,922 $33,715 $30,255 Allocated Wrkrs Comp Insurance $13,574 $11,485 $16,541 $16,052 $14,861 TOTAL $565,415 $529,547 $684,555 $680,859 $733,185
Supplies & Services
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Office Supplies $173 $1,139 $800 $800 $800
Other Supplies & Materials $538 $3,956 $5,000 $5,000 $5,000 Postage & Printing $0 $0 $500 $500 $500
Advertising $0 $188 $1,500 $1,500 $1,500
Other Agencies $47,096 $37,806 $81,014 $81,014 $81,014
Facilities/Grounds Maintenance $0 $0 $1,000 $1,000 $1,000 Equipment Maintenance $0 $378 $1,000 $1,000 $1,000
Vehicle Maintenance $0 $403 $1,000 $1,000 $1,000
Utilities - Water & Sewer $1,055 $1,077 $1,300 $1,300 $1,400 Allocated IT Costs $22,427 $29,336 $39,820 $39,820 $44,560 Conference & Travel $0 $0 $3,000 $3,000 $3,000
Meetings & Training $294 $1,262 $2,125 $2,125 $2,125
Dues & Subscriptions $200 $461 $1,000 $1,000 $1,000
Contract Services $42,995 $3,784 $22,000 $10,000 $10,000 TOTAL $114,780 $79,791 $161,059 $149,059 $153,899

TOTAL DEPARTMENT EXPENDITURES
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Engineering/Administration $680,195 $609,338 $845,614 $829,918 $887,084 TOTAL $680,195 $609,338 $845,614 $829,918 $887,084
144
Program Revenues
$ 17,010 $ 16,052 $ 10,000 $ 15,684 $ 15,000
1,741 435 1,000 1,000 1,000
$ 18,751 $ 16,487 $ 11,000 $ 16,684 $ 16,000
(3199) Encroachment Permit
(3602) Engineering Service Charges
Total
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Full-Time Staff Allocations
2020/2021 Actual 2021/2022 Actual 2022/2023 Actual 2023/2024 Actual Administrative Assistant II 0.10 0.10 0.10 0.10
Code Compliance Officer 0.00 0.00 0.25 0.25
Deputy Director of HR & IT 0.07 0.07 0.07 0.07
Deputy Public Works Director 0.75 0.75 0.75 0.75
Engineering Technician 0.75 0.75 0.75 0.75
Finance Director 0.05 0.05 0.05 0.05
Financial Analyst/Accountant II 0.10 0.10 0.10 0.10
Information Systems Administrator 0.00 0.00 0.06 0.10
Management Analyst II 0.45 0.45 0.45 0.45
Municipal Operations Manager 0.10 0.10 0.10 0.10
Public Works Director 0.40 0.40 0.40 0.40
Town Manager 0.10 0.10 0.10 0.10
Utility Operations Manager* 0.05 0.05 0.05 0.00
TOTAL 2.92 2.92 3.23 3.22
*Utility Operations Manager position currently filled by contracted position with the Napa Sanitation District. 145
Performance Measures
The Town of Yountville considers it crucial to measure how individual department activity ties into the overall Town Strategic Plan. The Public Works Administration Department focuses on one of the Town's Strategic Plan Critical Success Factors:

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146
Department Overview
The Streets Maintenance Division is responsible for the maintenance and repair of the Town’s streets and sidewalk related infrastructure which includes:

8.2 centerline miles of paved streets

5.6 miles of storm drainage systems (300 Catch Basins, Finnell Storm drain structures, three (3) sedimentation basins and associated infrastructure)

4.75 miles of curbs, gutters, and sidewalks
300 traffic control and directional signage (street, stop, traffic control, etc.) Striping and painting of streets and curbs
130 LED Street lights
300 trees in the public right-of-way
Vegetation management in public right-of-way
This maintenance effort does not include the private streets located within the mobile home parks, a few streets in private Homeowner’s Associations, and Tallent Lane. Also, streets and sidewalks on the campus of the Veterans Home of California are state property and that infrastructure is owned and maintained by the State.

The Streets Division is staffed by and managed by the Municipal Operations Manager and includes one (1) Maintenance Worker. The Division utilizes outside contractors for services including street sweeping, street striping and curb painting, and tree care services in the public right-of way. The Streets Division is also responsible for the maintenance and construction of Yountville's unique wood framed sign and wood post street identification signs. These signs date back to the 1975 Lawrence Halperin General Plan.

The Streets Division also does work to address street associated projects in the Americans with Disabilities Act (ADA) Self Evaluation Transition Plan (SETP) projects, Urban Forest Management program, Street Signs and Markings program, Town Wide drainage projects, sidewalk, and curb, and gutter projects, which are listed in the Capital Improvement Program (CIP) Program and budget.

The Streets Division is also responsible for oversight of Town creeks, and the Town’s Storm Water Pollution Prevention Program (SWPPP) and compliance with the National Pollution Discharge Elimination System (NPDES) which is administered in partnership with Napa County Flood Control District. The Town also uses a contracted street sweeping service to assist in keeping debris off of the streets and out of the creeks.

Fiscal Year 2022/2023 Accomplishments
Completed annual floodwall inspection, flood response training, and all documentation.

Continued to expand use of GIS in a more complete and comprehensive manner. This includes layers for internal and external use, and additional Storyboards.

Performed annual inspection of Town’s storm drain system. This includes drains, swales and all inlets and outfalls for compliance with NPDES permit.

The Urban Forest Management Program completed year three of the three-year cycle. This program involves arborists review and trimming as needed, with a minimum standard reviewing of all trees in Town at least once Town of Yountville Fiscal Year 2023/2024 Annual Budget
Public Works - Streets Maintenance Department
Expenditures
General Fund Department 01-4305
147
every three years.

Replaced 17 street signs.

Fiscal Year 2023/2024 Goals and Objectives
Perform annual inspection of Town’s storm drain system. This includes drains, swales and all inlets and outfalls for compliance with NPDES permit.

Perform annual floodwall inspection, flood response training and all documentation.

Continue to expand use of GIS in a more complete and comprehensive manner. This includes capturing additional assets to create a more robust system. The tasks will include creating new map layers for internal, and external use and additional maps and layers.

The Urban Forest Management Program enters year one of the new three-year cycle. This program involves arborists review and trimming as needed. This program includes trimming all trees in Town at least once every three years.

Continue to pursue and track training opportunities for professional, personal, and safety-related topics. This includes a variety of methods including peer and professional organizations, conferences, online and onsite training.

Budget Highlights
Other Supplies and Materials budget is increased by $10,000 to include curb painting every other year. $6,000 increase in Facilities and Grounds Maintenance budget due to the increased cost of Mutt Mitts.

Did You Know?
The Town's streets have the highest Pavement Condition Index (PCI) rating in Napa County at 78.

The Town message board trailer was deployed throughout the fiscal year to notify residents of the Water Shortage Emergency Regulations.
214 miles of streets were swept, two times a month. In the fall leaf season, the Town is swept every week on Friday.

The Town has a unique practice of trimming its various street signs in wood which dates back to the design aesthetic of renown landscape architect Lawrence Halperin and was part of the 1975 General Plan.

Departmental Expenditures
Personnel
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Salaries - Full Time $136,432 $131,926 $145,389 $145,389 $149,417 Overtime $2,610 $5,697 $7,000 $7,000 $8,500
Medicare & Fica $1,809 $1,883 $2,108 $2,108 $2,167
Deferred Compensation $8,106 $8,349 $10,046 $10,046 $10,065 Payment-In Lieu Health $0 $451 $450 $450 $450
Health Insurance $28,529 $29,279 $36,026 $36,026 $38,976 Dental Insurance $2,615 $2,526 $2,958 $2,958 $2,836
Vision Insurance $0 $109 $715 $715 $688
Life/Disability Insurance $1,323 $1,379 $1,505 $1,505 $2,150 Automobile Allowance $0 $141 $120 $120 $120
Cell Phone Allowance $0 $1,328 $1,373 $1,373 $1,320
Other Employee Reimbursement $0 $133 $1,099 $1,099 $1,066 Technology Stipend $0 $0 $190 $190 $0
Pers Employer Rate $15,555 $14,834 $17,147 $17,147 $20,357 Allocated PRSP- Payment to Trust $0 $0 $7,176 $7,176 $7,189 Allocated OPEB - Payment to Trust $0 $0 $7,176 $7,176 $3,595 Allocated Liability Insurance $7,076 $8,563 $10,941 $9,901 $9,873 Allocated Wrkrs Comp Insurance $4,616 $3,933 $4,081 $3,933 $3,907 TOTAL $208,672 $210,531 $255,500 $254,312 $262,676
148
Supplies & Services
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Office Supplies $712 $17 $800 $800 $800
Other Supplies & Materials $11,832 $15,864 $22,300 $22,300 $32,300 Facilities/Grounds Maintenance $8,994 $13,173 $10,000 $13,500 $16,000 Equipment Maintenance $11 $1,350 $4,000 $4,000 $4,000
Vehicle Maintenance $990 $2,581 $3,000 $3,000 $3,000
Utilities - Gas & Electric $27,454 $26,941 $28,000 $28,000 $28,000 Waste Disposal & Recycling $702 $0 $0 $0 $0
Allocated IT Costs $12,781 $13,861 $18,820 $18,820 $19,100 Conference & Travel $0 $85 $1,275 $1,275 $1,275
Meetings & Training $494 $486 $400 $400 $400
Dues & Subscriptions $140 $190 $500 $500 $500
Contract Services $48,680 $60,808 $85,000 $81,500 $88,500 TOTAL $112,790 $135,355 $174,095 $174,095 $193,875
Capital Outlay
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Machinery & Equipment < $10k $3,355 $956 $3,000 $3,000 $3,000 TOTAL $3,355 $956 $3,000 $3,000 $3,000

TOTAL DEPARTMENT BUDGET
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Street Maintenance $324,817 $346,842 $432,595 $431,407 $459,551 TOTAL $324,817 $346,842 $432,595 $431,407 $459,551
Full-Time Staff Allocations
2020/2021 Actual 2021/2022 Actual 2022/2023 Actual 2023/2024 Actual Facility & Grounds Worker 0.05 0.05 0.05 0.05
Information Systems Administrator 0.00 0.00 0.06 0.00
Maintenance Worker II 0.98 0.98 0.98 0.98
Municipal Operations Manager 0.30 0.30 0.30 0.30
Public Works Director 0.05 0.05 0.05 0.05
TOTAL 1.38 1.38 1.43 1.38
149
Performance Measures
The Town of Yountville considers it crucial to measure how individual department activity ties into the overall Town Strategic Plan. The Public Works Streets Department focuses on one of the Town's Strategic Plan Critical Success Factors:

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150
Department Overview
The Parks Maintenance Division maintains the Town’s parks and the various infrastructure located in our nine parks. The Division provides a range of vegetation management services utilizing a variety of methods to manage vegetation for all parks, paths, and our open space.

This Division oversees the urban forest management plan which, as a part of the Town Council policy which requires that every Town-owned park tree be inspected and trimmed as needed at least once in a three-year period. This work is performed by a tree maintenance contractor and each of the crews from this contractor is accompanied by a certified arborist.

This division is supervised by the Municipal Operations Manager and consists of two employees:
one Maintenance Worker and one Facilities & Grounds Worker position. Two part-time positions help to provide services for the parks' restrooms, trash pickup and assisting mowing and landscape maintenance. Part time help is seasonal and may not exceed 960-hours annually.

Responsibilities for Town Parks Maintenance staff include:

Parks: Yountville Community, Veterans Memorial, Van de Leur, Forrester, “Three Weirs Park” on Forrester Lane, Vineyard, Toyon Terrace Tot Lot, Hopper Creek Pocket and Oak Circle Parks.

Pathways: Hopper Creek (Yount to Finnell), Hopper Creek (along Heather Street), Hopper Creek (Oak Circle Park to Champagne), Holly Street to Heritage Way, and Washington Park Subdivision (three (3) entrances to Forrester Park); Heritage Way to Bardessono Hotel, Lande Way to Yount Street, Washington Street at Hopper Creek, and Veterans Memorial Park (south end).

Assist with Facilities for grounds maintenance at Town Hall, Community Hall, Community Center, Library, and Post Office.

Fiscal Year 2022/2023 Accomplishments
Provided high quality maintenance of parks and facilities enjoyed by residents.

Continued to maintain the Town’s park and path system at a very high level while in compliance with Phase II Emergency Water Restrictions.

Utilized GIS and iWork Asset Management system to create efficiency and effectiveness in work order management.

Constructed shade structure at Veterans Memorial Park restroom.

Installed Table Tennis equipment at Vineyard Park.

Fiscal Year 2023/2024 Goals and Objectives
Maintain daily cleaning of parks' public restrooms.

Continue to provide high quality level of maintenance.

Continue to maintain the Town’s park and path system at a very high level.

Utilize GIS and iWork Asset Management system to create efficiency and effectiveness in work order management.

Pursue and track training opportunities for professional, personal, and safety-related topics. This will include a variety of methods including peer and professional organizations and conferences, online training, and onsite training.

Town of Yountville Fiscal Year 2023/2024 Annual Budget
Public Works - Parks Maintenance Department
Expenditures
General Fund Department 01-4320
151
Budget Highlights
The contract services budget increased by $15,000 due to the installation of bark landscape material at the Community Hall.
$13,025 estimated in revenue for Napa County share of Vine Trail maintenance per agreement.

Did You Know?
Park Maintenance is responsible for mowing 2.39 acres of grass turf each week. 175 drought tolerant plants were planted throughout town.

Residents used 120,000 Mutt Mitts for pet waste removal that were placed by Public Works staff in the Townwide network of 27 Mutt Mitt Stations. 7 Restrooms cleaned daily during the pandemic to support increased utilization.

Departmental Expenditures
Personnel
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Salaries - Full Time $213,203 $201,185 $225,490 $225,490 $238,149 Salaries - Part Time $14,565 $36,183 $37,709 $37,709 $44,621 Overtime $1,668 $3,945 $5,000 $5,000 $6,500
Medicare & Fica $3,993 $5,591 $6,154 $6,154 $6,867
Deferred Compensation $9,640 $9,273 $15,355 $15,355 $15,854 Payment-In Lieu Health $0 $6,427 $6,450 $6,450 $6,450
Health Insurance $32,196 $33,941 $42,676 $42,676 $46,200 Dental Insurance $4,597 $4,569 $5,706 $5,706 $5,585
Vision Insurance $0 $430 $1,315 $1,315 $1,288
Life/Disability Insurance $2,085 $2,209 $2,386 $2,386 $2,709 Automobile Allowance $0 $141 $120 $120 $120
Cell Phone Allowance $0 $2,480 $2,525 $2,525 $2,472
Other Employee Reimbursement $0 $60 $2,029 $2,029 $1,996 Technology Stipend $0 $0 $190 $190 $0
Pers Employer Rate $20,697 $19,170 $22,539 $22,539 $26,740 Allocated PRSP- Payment to Trust $0 $0 $10,968 $10,968 $11,324 Allocated OPEB - Payment to Trust $0 $0 $10,968 $10,968 $5,662 Allocated Liability Insurance $11,274 $13,609 $17,398 $15,681 $15,794 Allocated Wrkrs Comp Insurance $7,354 $6,250 $6,489 $6,228 $6,251 TOTAL $321,271 $345,462 $421,467 $419,489 $444,580
Supplies & Services
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Office Supplies $0 $28 $300 $300 $300
Other Supplies & Materials $50,737 $39,403 $45,000 $45,000 $45,000 Facilities/Grounds Maintenance $12,331 $13,171 $20,000 $20,000 $21,000 Equipment Maintenance $3,045 $2,850 $3,000 $3,000 $3,000 Vehicle Maintenance $7,558 $19,866 $24,000 $24,000 $24,000 Equipment Rental $136 $1,759 $1,000 $1,000 $1,000
Utilities - Gas & Electric $8,214 $9,172 $10,000 $10,000 $12,000 Utilities - Water & Sewer $78,219 $64,664 $77,050 $77,050 $80,000 Waste Disposal & Recycling $9,834 $0 $0 $0 $0
Allocated IT Costs $21,851 $25,917 $35,180 $35,180 $35,710 Conference & Travel $0 $0 $1,700 $1,700 $1,700
Meetings & Training $0 $0 $1,275 $1,275 $1,275
Dues & Subscriptions $0 $0 $500 $500 $500
Contract Services $19,590 $32,598 $35,000 $35,000 $50,000 TOTAL $211,513 $209,427 $254,005 $254,005 $275,485
152
Capital Outlay
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Machinery & Equipment < $10k $3,652 $3,497 $3,000 $3,000 $9,950 TOTAL $3,652 $3,497 $3,000 $3,000 $9,950

TOTAL DEPARTMENT BUDGET
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Park Maintenance $536,436 $558,387 $678,472 $676,494 $730,015 TOTAL $536,436 $558,387 $678,472 $676,494 $730,015
Program Revenue
Data
$ 6,253 $ 6,857 $ 2,000 $ 2,000 $ 2,000
11,074 11,672 12,000 12,630 13,025
$ 17,327 $ 18,529 $ 14,000 $ 14,630 $ 15,025
(3191) Tree Removal In Lieu Fee
(3801) Refunds & Reimbursements
Total
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Full-Time Staff Allocations
2020/2021 Actual 2021/2022 Actual 2022/2023 Actual 2023/2024 Actual Facility & Grounds Worker 0.95 0.95 0.95 0.95
Information Systems Administrator 0.00 0.00 0.06 0.00
Maintenance Worker II 1.33 1.33 1.33 1.33
Municipal Operations Manager 0.25 0.25 0.25 0.25
Public Works Director 0.05 0.05 0.05 0.05
TOTAL 2.58 2.58 2.63 2.58
153
Performance Measures
The Town of Yountville considers it crucial to measure how individual department activity ties into the overall Town Strategic Plan. The Public Works Parks Department focuses on one of the Town's Strategic Plan Critical Success Factors:

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154
Department Overview
The Government Buildings Division of the Public Works Department is responsible for providing maintenance and repair services to the Town-owned buildings. This division is supervised by the Municipal Operations Manager and includes two Maintenance Workers. The two employees maintain over 80,000 square feet of facilities.

The budget includes funding for a contracted tree service firm which includes a certified arborist on each team, janitorial services firm, and janitorial supplies and related equipment. Funding is also included for employee training and development.

Supplies and Services include telephone costs, utility costs, heating, and air conditioning (HVAC) system maintenance, plumbing repairs, painting, fire alarm, security, and energy management.

There is a custodial service contract for two days a week servicing Town Hall, Community Hall, the Community Center, the Library, and the Sheriffs Annex at the Post Office.

The “Town-wide” expenses are incurred for the following buildings:

Town Hall: 8,000 square feet
Post Office: 7,000 square feet
Sheriff’s Office: 1,500 square feet
Corporation Yard Buildings: 40,000 square feet
Community Center, Library, and Plaza: 11,100 square feet Community Hall: 8,000 square feet
Bardessono Sewer Lift Station: 4,000 square feet
Bardessono Pump Station Building: 900 square feet
Wastewater Treatment Plant Control Building: 10,000 square feet Wastewater facilities are included in the Wastewater Enterprise Fund (4510 and 4515) Fiscal Year 2022/2023 Accomplishments
Incorporated additional budget/maintenance requirements for facilities into annual work plan.

Continued to develop and integrate GIS and iWorqs asset management plan when possible, by adding assets within the facilities infrastructure.

Managed the annual Urban Forest tree maintenance program for town facilities which includes the Joint Treatment Plant, Corp Yard, and Pump Station.

Town of Yountville Fiscal Year 2023/2024 Annual Budget
Public Works - Government Buildings
Department Expenditures
General Fund Department 01-4325
155
Fiscal Year 2023/2024 Goals and Objectives
Incorporate additional budget/maintenance requirements for facilities into annual work plan.

Continue to develop and integrate GIS and iWorqs Asset Management platforms when possible, by adding assets within the facilities infrastructure.

Manage the annual Urban Forest tree maintenance program for town facilities.

Pursue and track training opportunities for professional, personal, and safety related topics including industry related professional organizations and conferences, online training, and targeted on-site training.

Budget Highlights
$20,000 of savings in Principal and Interest line items due to the loan from the State of California Energy Resources Conservation and Development Commission being paid off in December 2022.

The loan was originally disbursed in June 2011 and annual energy savings under this program are about $21,000.
$30,000 increase in Contract Services mostly due to increased cost in geothermal maintenance system. $9,300 increase in Allocated Property Insurance for estimated increase in property insurance cost.

Property Insurance premiums are increasing due to experiencing a "hard" insurance market, according to California Intergovernmental Risk Authority (CIRA).

Did You Know?
Two Maintenance Workers on Town staff are responsible for maintaining the landscape in front of Town Hall, Community Hall, and Community Center to the high level everyone has come to expect.

Departmental Expenditures
Personnel
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Salaries - Full Time $171,797 $167,054 $188,101 $188,101 $194,518 Overtime $6,159 $9,975 $10,000 $10,000 $15,000
Medicare & Fica $2,418 $2,422 $2,727 $2,727 $2,821
Deferred Compensation $10,704 $11,080 $12,838 $12,838 $13,208 Payment-In Lieu Health $0 $4,913 $5,100 $5,100 $5,100
Health Insurance $20,244 $19,971 $27,904 $27,904 $28,599 Dental Insurance $3,403 $3,326 $3,721 $3,721 $3,600
Vision Insurance $0 $420 $1,015 $1,015 $988
Life/Disability Insurance $1,726 $1,842 $1,983 $1,983 $2,087 Cell Phone Allowance $0 $1,896 $1,949 $1,949 $1,896
Other Employee Reimbursement $0 $0 $1,564 $1,564 $1,531 Technology Stipend $0 $0 $100 $100 $0
Pers Employer Rate $13,574 $13,487 $15,271 $15,271 $16,736 Allocated PRSP- Payment to Trust $0 $0 $9,170 $9,170 $9,434 Allocated OPEB - Payment to Trust $0 $0 $9,170 $9,170 $4,717 Allocated Liability Insurance $9,193 $11,322 $15,024 $13,214 $13,902 Allocated Wrkrs Comp Insurance $5,995 $5,200 $5,604 $5,249 $5,502 TOTAL $245,214 $252,908 $311,243 $309,078 $319,637
156
Supplies & Services
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Office Supplies $102 $89 $300 $300 $300
Other Supplies & Materials $12,829 $1,845 $6,000 $6,000 $3,500 Facilities/Grounds Maintenance $11,604 $10,290 $14,100 $14,100 $15,100 Equipment Maintenance $1,790 $0 $2,000 $8,898 $7,000
Vehicle Maintenance $1,102 $3,698 $1,500 $1,500 $1,500
Utilities - Gas & Electric $25,227 $28,505 $27,000 $27,000 $27,000 Utilities - Water & Sewer $36,054 $31,236 $35,000 $35,000 $36,750 Waste Disposal & Recycling $3,512 $25 $0 $0 $0
Allocated IT Costs $10,716 $19,889 $27,000 $27,000 $27,400 Conference & Travel $0 $0 $1,700 $1,700 $1,700
Meetings & Training $256 $200 $850 $850 $850
Dues & Subscriptions $50 $50 $500 $500 $500
Allocated Property Insurance $51,112 $43,976 $56,000 $62,209 $71,540 Contract Services $51,181 $55,178 $62,872 $83,872 $92,052 TOTAL $205,534 $194,981 $234,822 $268,929 $285,192
Capital Outlay
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Machinery & Equipment < $10k $1,490 $956 $3,000 $0 $3,000 TOTAL $1,490 $956 $3,000 $0 $3,000
Loan Payments
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Principal $19,330 $19,914 $10,032 $10,032 $0
Interest $1,339 $755 $154 $154 $0
TOTAL $20,669 $20,669 $10,186 $10,186 $0

TOTAL DEPARTMENT BUDGET
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Government Buildings $472,907 $469,514 $559,251 $588,193 $607,829 TOTAL $472,907 $469,514 $559,251 $588,193 $607,829
Full-Time Staff Allocations
2020/2021 Actual 2021/2022 Actual 2022/2023 Actual 2023/2024 Actual Information Systems Administrator 0.00 0.00 0.06 0.00
Maintenance Worker II 1.70 1.70 1.70 1.70
Municipal Operations Manager 0.28 0.28 0.28 0.28
TOTAL 1.98 1.98 2.03 1.98
157
Performance Measures
The Town of Yountville considers it crucial to measure how individual department activity ties into the overall Town Strategic Plan. The Public Works Government Buildings Department focuses on one of the Town's Strategic Plan Critical Success Factors:

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158
Parks and Recreation Mission Statement
The Yountville Parks & Recreation Departments mission is to offer healthy, cost effective and innovative opportunities for community connection.

Department Overview
The Parks and Recreation - Administration & Services budget includes funding for the department including general office expenses such as supplies, postage and printing costs, personnel services, training, and administrative staff resources. This department includes funding for part-time extra help support at the Community Center front desk.

Specific operations include the administrative oversight of:

Finance and employment-related tasks
Park picnic area reservations
Development and implementation of Parks and Recreation Department marketing initiatives Staff support to the Parks and Recreation Advisory Commission, the Yountville Arts Commission and the Yountville Community Foundation and facilitation of the Youth & Adult Subsidy Funds within the Town of Yountville Community Foundation
Fiscal Year 2022/2023 Accomplishments
Staff worked diligently to return to in-person classes and services and maintain a safe environment for all.

We continued to support the robust workplan of the Yountville Arts Commission.

Continued the Parks & Recreation Master Planning process with completion planned for summer of 2023.

We successfully recruited to fill multiple open part-time position in a very difficult job market.

We successfully implemented CIVICREC, our new registration and rental software which went live in April 2023.

The software allows for not just online registration but also online park and facility rentals.

We successfully implement CONNECTEAM, our new employee scheduling system which is app based and allows for more efficiency in staffing schedules and communication.

We successfully recruited a new Recreation Coordinator that was vacant due to a resignation and welcomed Taylor Solis to the team in October of 2022.

Fiscal Year 2023/2024 Goals and Objectives
Analyze ways to update our Part Time Staff onboarding system with HR for greater efficiency.

Implement use of iPad at the front desk for customer registration and waiver signatures.

Budget Highlights
Increasing in costs of supplies, postage and printing are reflected in the budget.

Redistribution of duties allows for less part time coverage of the front desk and a reduction in part time salaries due to re-allocation of duties.

Significant decrease in contract services is due to the funding for the Master Plan Consultants coming off as well as the switch to CIVICREC resulting in an annual fee that will be budgeted for in IT for future years.

Town of Yountville Fiscal Year 2023/2024 Annual Budget
Parks & Recreation - Administration & Services
Department Expenditures
General Fund Department 01-5405
159
Revenue to Special Event, Amplified Sound and Film permitting will now be shown in the Planning Department budget.

Did You Know?
Our team processed 3,527 registrations for Recreation Programs from July 1, 2022 – February 22, 2023. This is up from 2,137 process in FY 21/22.

As of March 1, 2023 we have processed 111 Park Site Reservations. In comparison from July 1, 2021 - June 30, 2022 we processed 151.

The Parks and Recreation Department supports the work of two Town Commissions (Yountville Arts and Parks and Recreation Advisory) as well as the Town of Yountville Community Foundation.

Department Expenditures
Personnel
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Salaries - Full Time $236,613 $235,257 $263,334 $263,334 $284,941 Salaries - Part Time $3,475 $4,233 $12,000 $12,000 $6,000 Overtime $234 $395 $500 $500 $2,000
Medicare & Fica $3,406 $3,460 $4,736 $4,736 $4,591
Deferred Compensation $12,845 $14,884 $18,549 $18,549 $19,639 Payment-In Lieu Health $0 $299 $300 $300 $300
Health Insurance $31,776 $30,825 $38,151 $38,151 $43,484 Dental Insurance $2,681 $2,429 $2,882 $2,882 $3,025
Vision Insurance $0 $24 $833 $833 $880
Life/Disability Insurance $2,142 $2,059 $2,345 $2,345 $2,584 Tuition Reimbursement $0 $0 $0 $0 $120
Automobile Allowance $2,400 $2,498 $2,616 $2,616 $2,616 Cell Phone Allowance $4,720 $1,411 $1,599 $1,599 $1,690 Other Employee Reimbursement $600 $3 $999 $999 $1,056
Technology Stipend $0 $0 $100 $100 $90
Pers Employer Rate $31,477 $31,291 $36,000 $36,000 $42,977 Allocated PRSP- Payment to Trust $0 $0 $12,972 $12,972 $14,028 Allocated OPEB - Payment to Trust $0 $0 $12,972 $12,972 $7,014 Allocated Liability Insurance $12,459 $14,874 $19,062 $17,617 $19,860 Allocated Wrkrs Comp Insurance $8,126 $6,831 $7,280 $6,997 $7,860 TOTAL $352,956 $350,773 $437,231 $435,503 $464,755
Supplies & Services
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Office Supplies $5,148 $2,713 $6,000 $6,000 $7,500
Other Supplies & Materials $4,541 $2,627 $5,000 $5,000 $6,500 Postage & Printing $8,514 $16,478 $19,500 $28,500 $26,300 Bank & Fiscal Agent Fees $10,049 $11,349 $8,500 $8,500 $10,500 Personnel Services $925 $2,113 $2,500 $2,825 $3,500
Advertising $571 $1,867 $2,500 $2,500 $2,000
Contract Instructors $120 $0 $0 $0 $0
Equipment Maintenance $0 $0 $500 $500 $500
Vehicle Maintenance $415 $334 $1,000 $1,000 $500
Allocated IT Costs $14,919 $13,624 $20,240 $20,240 $22,260 Conference & Travel $0 $731 $2,500 $2,500 $3,800
Meetings & Training $329 $1,223 $1,500 $1,500 $2,000
Dues & Subscriptions $725 $1,501 $3,360 $3,360 $3,360
Contract Services $4,625 $6,166 $14,000 $25,800 $2,500
TOTAL $50,880 $60,726 $87,100 $108,225 $91,220
160
Capital Outlay
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Machinery & Equipment < $10k $0 $0 $4,700 $4,700 $0
TOTAL $0 $0 $4,700 $4,700 $0

TOTAL DEPARTMENT EXPENDITURES
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Admin & Services $403,836 $411,499 $529,031 $548,428 $555,975 TOTAL $403,836 $411,499 $529,031 $548,428 $555,975
Program Revenue
$ 640 $ 4,981 $ 2,500 $ 2,500 $ 0
6,426 19,273 14,000 14,000 15,000
$ 7,066 $ 24,254 $ 16,500 $ 16,500 $ 15,000
(3120) Special Event Permit*
(3315) Park Rentals
Total
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed *Special Event Permit revenue moved to Planning Department as this is now a function of the new Code Compliance Officer position.

Full-Time Staff Allocations
Parks & Rec. Admin Dept.
2020/2021 Actual 2021/2022 Actual 2022/2023 Actual 2023/2024 Actual Administrative Assistant II 0.50 0.50 0.52 0.52
Deputy Director of HR & IT 0.05 0.05 0.05 0.05
Finance Director 0.05 0.05 0.05 0.05
Information Systems Administrator 0.00 0.00 0.06 0.10
Parks & Recreation Director 0.82 0.82 0.84 0.84
Recreation Coordinator 0.00 0.00 0.10 0.15
Recreation Supervisor 0.05 0.00 0.00 0.00
Town Manager 0.05 0.05 0.05 0.05
TOTAL 1.52 1.47 1.67 1.76
161
Performance Measures
The Town of Yountville considers it crucial to measure how individual department activity ties into the overall Town Strategic Plan. The Parks & Recreation - Administration & Services Department focuses on one of the six Town Strategic Plan Critical Success Factors:

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162
Department Overview
The Parks and Recreation Day Camp Program provides out of school time care for Yountville and Napa Valley residents. Camps provide daily care for children Kindergarten through 5th grades. The program provides a safe and enjoyable option for families who live or work in Yountville as well as those who live outside of Yountville and choose this camp. We provide children with stimulating and educational activities as well as the opportunity to meet new friends and have exciting experiences. This is a standalone program that is comprised of families mostly outside of Yountville while serving some Yountville residents as well as many employees based in Yountville.

Thirteen (13) one-week camp sessions are provided each year; one (1) week in the spring during the Napa Valley Unified School District (NVUSD) Spring Break, a three-day session during Thanksgiving Break; three (3) one-week sessions in the Winter during NVUSD Winter Break, and nine (9) one-week sessions during the summer in June, July, and August.

Fiscal Year 2022/2023 Accomplishments
We successfully transitioned back to every other week field trips in the summer of 2022.

We successfully added back trips to swim in the summer of 2022 at both the St. Helena and the Calistoga pools.

We offered a new registration and payment process in summer of 2022 and continued to only offer full time/ 5 days a week options.

We filled to capacity within 12 days of opening registration for summer of 2022.

Recruited 6 new part-time Camp Recreation Leaders for summer of 2022.

Successfully utilized the part-time Recreation Specialist to assist with overall management and support of the summer camp program.

Successfully recruited and hired an internal candidate as our new Recreation Coordinator over Camps as well as Youth & Family Programs and Marketing.

Fiscal Year 2023/2024 Goals and Objectives
Offer a field trip each week as we did prior to the pandemic.

Continue to successfully use the VINE bus system to transport campers to Calistoga for swimming.

Recruit and retain new part-time Recreation Assistants.

Offer a formal Counselor in Training Program for the first time offering a leadership and mentoring option for young teens as well as create natural pool of future candidates for paid positions.

Budget Highlights
Increases in supplies and contract services such as programming, admissions and transportation as well as returning to weekly field trips.

Increases for part time salaries continue to grow each year with minimum wage increases and an increase in our camper maximums requiring a higher staff to child ratio.

Increase in revenue due to fee increases as well as an increase in our maximum number of campers and an additional week of camp for summer 2023.

Town of Yountville Fiscal Year 2023/2024 Annual Budget
Parks & Recreation - Day Camp Program
Department Expenditures
General Fund Department 01-5406
163
Did You Know?
Camp Yville is celebrating its 30th year in the summer of 2023. We are proud to continue offering the Napa Valley's longest running consistent summer day camp.

We serve 50 - 60 campers each week that camp is offered.

In the summer of 2022, 10 of our 17 staff were previously CAMPERS at Camp Yville.

Department Expenditures
Personnel
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Salaries - Full Time $28,012 $34,867 $43,275 $46,275 $44,231 Salaries - Part Time $54,349 $60,441 $62,000 $82,000 $86,000 Overtime $379 $496 $1,000 $1,704 $2,000
Medicare & Fica $4,522 $5,053 $5,370 $6,370 $7,220
Deferred Compensation $1,771 $2,386 $3,025 $3,025 $2,973 Health Insurance $4,049 $5,329 $7,787 $7,787 $7,934
Dental Insurance $335 $414 $548 $548 $499
Vision Insurance $0 $0 $263 $263 $285
Life/Disability Insurance $278 $384 $464 $464 $439
Automobile Allowance $0 $48 $48 $48 $48
Cell Phone Allowance $0 $498 $504 $504 $547
Other Employee Reimbursement $0 $0 $315 $315 $342
Technology Stipend $0 $0 $100 $100 $0
Pers Employer Rate $2,529 $3,080 $3,766 $3,766 $4,108
Allocated PRSP- Payment to Trust $0 $0 $2,161 $2,161 $2,124 Allocated OPEB - Payment to Trust $0 $0 $2,161 $2,161 $1,062 Allocated Liability Insurance $1,462 $2,274 $3,026 $2,741 $2,784 Allocated Wrkrs Comp Insurance $953 $1,044 $1,129 $1,089 $1,102 TOTAL $98,640 $116,313 $136,942 $161,321 $163,698
Supplies & Services
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Office Supplies $124 $109 $500 $500 $500
Other Supplies & Materials $9,560 $8,576 $12,500 $12,500 $13,545 Advertising $30 $0 $1,000 $1,000 $750
Allocated IT Costs $3,408 $4,358 $5,910 $5,910 $7,210
Conference & Travel $0 $0 $1,200 $1,200 $1,200
Meetings & Training $130 $280 $1,000 $1,685 $1,500
Contract Services $0 $1,400 $18,000 $18,000 $27,050
TOTAL $13,252 $14,722 $40,110 $40,795 $51,755

TOTAL DEPARTMENT EXPENDITURES
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Camp $111,892 $131,035 $177,052 $202,116 $215,453
TOTAL $111,892 $131,035 $177,052 $202,116 $215,453
164
Program Revenue
$ 83,083 $ 158,367 $ 125,000 $ 125,000 $ 215,000
$ 83,083 $ 158,367 $ 125,000 $ 125,000 $ 215,000
(3538) Camp Program Fees
Total
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Full-Time Staff Allocations
Parks & Rec. Day Camp Dept.
2020/2021 Actual 2021/2022 Actual 2022/2023 Actual 2023/2024 Actual Administrative Assistant II 0.05 0.05 0.05 0.05
Information Systems Administrator 0.00 0.00 0.06 0.00
Parks & Recreation Director 0.02 0.02 0.02 0.02
Recreation Coordinator 0.30 0.40 0.40 0.50
TOTAL 0.37 0.47 0.53 0.57
Performance Measures
The Town of Yountville considers it crucial to measure how individual department activity ties into the overall Town Strategic Plan. The Parks & Recreation - Day Camp Program Department focuses on one of the six Town Strategic Plan Critical Success Factors:
165
Department Overview
The Yountville Community Center opened in the fall of 2009 with the goal of meeting the evolving and diverse recreational and social needs of people of all ages and interests in our community.

The Community Center Operations Budget consists of the expenses of operating the Community Center in general as well as expenses and revenue from rentals of the center for events both private and public. The Town does not charge itself rent for using the facility for Town organized classes, programs and events.

The core areas of services provided at the Yountville Community Center are broken into three categories which we prioritize in the following order:

1. RECREATION CLASSES, EVENTS & PROGRAMS
In a typical year, the Community Center meets the needs of town residents and those from surrounding areas as a place to take affordable classes, visit the library, have a free bag of popcorn, meet up to have a cup of coffee or attend or host an event. At current, we program the Community Center over 50 hours per week.

2. TOWN CO-SPONSORED MEETINGS AND EVENTS
The Town has a Partnership/Co-sponsorship program in place that allows the free use or a reduced rental fee for local Yountville and Napa County non-profit organizations or government agencies.

Many partner organizations use the center and pay just the hard costs of their use which includes staffing, security and cleaning. This is one important way the Town of Yountville supports the community. An example of this is the Kiwanis Club of Yountville Crab Feed, the Valley Players Live Theater Group, the Yountville International Short Film Festival, and various Chamber of Commerce Events and meetings. From July 2022 - March 2023, the Town co-sponsored 13 events and offered free meeting space in the Board Room 19 times.

3. EVENT AND MEETING RENTALS
The center has five different fee structures: Market Rate Non-resident, Non-Profit/Government rate, Yountville Resident rate, Yountville Non-Profit discount rate and Commercial For-Profit rate.

We rent out the Heritage Room, Founders Board Room, Kitchen, Generations Room, Classroom and the Lawn/Patio areas.

The rental side of the Community Center utilizes a part-time staffing model along with the Recreation Coordinator assigned to events to oversee rentals. We provide customer service to assist with event set up, monitoring during events, help with audio and visual equipment set up, ensuring that rules and regulations are followed as well as overseeing clean-up procedures.

As of March 2023, 31 event and meeting rentals have either taken place or are upcoming in the fiscal year.

Fiscal Year 2022/2023 Accomplishments
We recruited and retained a consistent team of part-time Building Attendant team members to sustain the growing number of events.

Town of Yountville Fiscal Year 2023/2024 Annual Budget
Parks & Recreation - Community Center
Operations Department Expenditures
General Fund Department 01-5408
166
We successfully transitioned the Community Center Rental duties to Recreation Coordinator Garrett Kuehle as a result of staffing changes.

We continued to work well as a team to balance the needs of our community classes and activities while accommodating as many paid rentals as possible.

We closed for maintenance for two weeks in August 2022 and completed a robust list of repairs and projects thanks to our Public Works Team who organized all of the work and contractors. This included completion of the Emergency Generator Switch Gear project allowing both buildings to automatically power on in the event of a power outage.

In April of 2023, we premiered CIVICREC, our new online registration and rental software that allows for a much more streamlined process of processing rentals saving staff time both in Parks and Recreation and in the Finance Department.

Fiscal Year 2023/2024 Goals and Objectives
We will strive to continue balancing the needs of community programs and classes with rental requests.

Implement revamped marketing strategy.

Evaluate the need to continue the practice of a brief annual closure for facility cleaning and repairs.

Budget Highlights
An $8,000 increase in part-time staffing is shown due to an increase in rentals. $9,750 in Machinery & Equipment for purchase of furniture and AED device.

No longer budgeting for Special Event Insurance, as this is now paid directly by the renter to the third party insurance provider.

Did You Know?
We have already booked 29 paid events from January - September 2023 of which 2 were multiple day bookings.

The Recreation Coordinator has had 97 inquiries for rentals from October 2022 - February 2023 by email, phone call and walk ins.

From July 1, 2022 - March 1, 2023 we have had 1,236 visits to the Yountville Events website. Most visitors find us by Googling and then the second most popular way is through the Town of Yountville website.

Department Expenditures
Personnel
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Salaries - Full Time $82,598 $83,280 $95,488 $93,108 $87,967 Salaries - Part Time $3,585 $10,465 $10,000 $17,500 $18,000 Overtime $506 $1,841 $1,000 $1,000 $1,200
Medicare & Fica $1,346 $1,949 $2,150 $2,150 $2,653
Deferred Compensation $2,710 $3,012 $6,728 $6,728 $6,113 Health Insurance $10,541 $14,002 $18,505 $18,505 $13,466 Dental Insurance $851 $1,097 $1,343 $1,343 $920
Vision Insurance $0 $0 $450 $450 $423
Life/Disability Insurance $624 $808 $888 $888 $958
Automobile Allowance $0 $528 $528 $528 $528
Cell Phone Allowance $80 $907 $865 $865 $811
Other Employee Reimbursement $0 $420 $553 $553 $520
Technology Stipend $0 $0 $100 $100 $90
Pers Employer Rate $8,075 $8,297 $9,561 $9,561 $9,497
Allocated PRSP- Payment to Trust $0 $0 $4,528 $4,528 $4,367 Allocated OPEB - Payment to Trust $0 $0 $4,528 $4,528 $2,183 Allocated Liability Insurance $4,180 $5,477 $6,967 $6,251 $6,205 Allocated Wrkrs Comp Insurance $2,728 $2,516 $2,599 $2,483 $2,456 TOTAL $117,824 $134,599 $166,780 $171,068 $158,356
167
Supplies & Services
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Office Supplies $288 $268 $500 $500 $500
Other Supplies & Materials $4,946 $10,795 $16,450 $13,450 $20,000 Advertising $4,858 $3,715 $5,550 $5,550 $5,185
Facilities/Grounds Maintenance $0 $0 $3,500 $3,500 $3,500 Equipment Maintenance $0 $1,626 $2,500 $2,500 $4,000
Utilities - Gas & Electric $59,262 $75,331 $65,000 $65,000 $80,000 Utilities - Water & Sewer $11,951 $12,067 $11,500 $11,500 $20,000 Waste Disposal & Recycling $8,343 $0 $0 $0 $0
Allocated IT Costs $11,971 $8,802 $11,950 $11,950 $10,690 Conference & Travel $0 $0 $500 $500 $500
Meetings & Training $113 $0 $500 $500 $1,200
Dues & Subscriptions $0 $0 $250 $250 $250
Special Events Insurance $0 $339 $2,500 $0 $0
Contract Services $31,463 $40,466 $41,420 $41,420 $47,170 TOTAL $133,194 $153,409 $162,120 $156,620 $192,995
Capital Outlay
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Machinery & Equipment < $10k $0 $0 $0 $0 $9,750
TOTAL $0 $0 $0 $0 $9,750

TOTAL DEPARTMENT EXPENDITURES
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Community Center $251,018 $288,008 $328,900 $327,688 $361,101 TOTAL $251,018 $288,008 $328,900 $327,688 $361,101
Program Revenue
$ 7,233 $ 47,356 $ 35,000 $ 35,000 $ 39,000
8,256 19,313 12,000 12,000 15,000
4,923 33,012 24,000 24,000 27,000
$ 20,412 $ 99,681 $ 71,000 $ 71,000 $ 81,000
(3312) Community Hall Rental
(3313) Community Center Rental
(3314) Other Facility Rental Charges
Total
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Full-Time Staff Allocations
Parks & Rec. Comm Center Dept.
2020/2021 Actual 2021/2022 Actual 2022/2023 Actual 2023/2024 Actual Administrative Assistant II 0.05 0.05 0.05 0.05
Facility & Event Specialist 0.70 0.70 0.00 0.00
Information Systems Administrator 0.00 0.00 0.06 0.00
Municipal Operations Manager 0.08 0.08 0.08 0.08
Parks & Recreation Director 0.07 0.07 0.07 0.07
Recreation Coordinator 0.00 0.00 0.60 0.60
Town Manager 0.05 0.05 0.05 0.05
TOTAL 0.95 0.95 0.90 0.85
168
Performance Measures
The Town of Yountville considers it crucial to measure how individual department activity ties into the overall Town Strategic Plan. The Parks & Recreation - Community Center Operations Department focuses on one of the six Town Strategic Plan Critical Success Factors:

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169
Department Overview
This program continues to transition as the Yountville Elementary school has been closed by the Napa Valley Unified School District. The Parks and Recreation Department has historically operated this program due to a lack of a local private childcare options in town and there is uncertainty around what, if any, after school childcare services may be needed to support our local families.

Fiscal Year 2022/2023 Accomplishments
Town Manager and staff reviewed the needs of this program going forward.

Fiscal Year 2023/2024 Goals and Objectives
No expenditures are currently budgeted. Staff will continue to evaluate future potential needs of the program.

Budget Highlights
No expenditures budgeted in Fiscal Year 2023/2024.

Did You Know?
After School Program remains subject to further evaluation due to closure of the school.

Town of Yountville Fiscal Year 2023/2024 Annual Budget
Parks & Recreation - After School Program
Department Expenditures
General Fund Department 01-5409
170
Department Expenditures
Personnel
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Salaries - Full Time $38,574 $12,355 $0 $0 $0
Salaries - Part Time $5,915 $1,596 $0 $0 $0
Overtime $520 $103 $0 $0 $0
Medicare & Fica $954 $285 $0 $0 $0
Deferred Compensation $2,462 $817 $0 $0 $0
Health Insurance $6,072 $1,826 $0 $0 $0
Dental Insurance $506 $141 $0 $0 $0
Life/Disability Insurance $395 $132 $0 $0 $0
Automobile Allowance $0 $48 $0 $0 $0
Cell Phone Allowance $0 $146 $0 $0 $0
Pers Employer Rate $3,541 $1,253 $0 $0 $0
Allocated Liability Insurance $2,012 $799 $0 $0 $0
Allocated Wrkrs Comp Insurance $1,312 $367 $0 $0 $0
TOTAL $62,264 $19,868 $0 $0 $0
Supplies & Services
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Other Supplies & Materials $1,303 $0 $0 $0 $0
Allocated IT Costs $7,093 $1,300 $0 $0 $0
TOTAL $8,396 $1,300 $0 $0 $0

TOTAL DEPARTMENT EXPENDITURES
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed After School $70,660 $21,168 $0 $0 $0
TOTAL $70,660 $21,168 $0 $0 $0
Full-Time Staff Allocations
Parks & Rec. After School Program Dept.
2020/2021 Actual 2021/2022 Actual 2022/2023 Actual 2023/2024 Actual Administrative Assistant II 0.10 0.02 0.00 0.00
Parks & Recreation Director 0.02 0.02 0.00 0.00
Recreation Coordinator 0.40 0.10 0.00 0.00
TOTAL 0.52 0.14 0.00 0.00
Program Revenue
$ 17,407 $ 160 $ 0 $ 0 $ 0
$ 17,407 $ 160 $ 0 $ 0 $ 0
(3534) Afterschool Program
Total
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Powered by OpenGov
171
Department Overview
The Parks and Recreation - Leisure Programs department offers classes and activities that enrich the quality of life for our residents in Yountville as well as those in our surrounding areas. Programs and services budgeted include the Golden Ticket Program, specialty classes and our excursion program.

The majority of the classes we offer are taught by a contract instructor or volunteer. The contract instructor provides all curriculum, supplies, and materials for the class and the Town provides the space, marketing, and registration processing. The contractor and Town negotiate a percentage split of class registration fees to cover marketing, administrative cost recovery, facility use, and other related costs. Instructors for the Golden Ticket Program are paid an hourly rate to keep the costs manageable. Most classes and excursions require a minimum number of participants for the class or activity to be held. This cancellation policy assists in making sure that fixed costs are recovered.

Fiscal Year 2022/2023 Accomplishments
We recovered from the pandemic shutdowns coming back to fully in person programming in the fall of 2022. Our Golden Ticket Memberships level quickly recovered with 124 members in the fall of 2022 and 161 in the WinterSpring of 2023.

Successfully recruited a terrific team of part-time Building Attendants to support classes and programs.

Fiscal Year 2023/2024 Goals and Objectives
Continue to build excursion program back up to pre-pandemic activity levels.

Utilize the Master Plan survey data and information to seek out new classes and programs to meet the needs of our community.

Budget Highlights
$3,500 increase in Supplies for Resale and Contract Services due to buses and tickets for excursions. $6,500 increase in Program Services as the Town is significantly increasing programs and excursions offered.

Did You Know?
Our Golden Ticket Program had 285 Members in 2022-23. Those members signed up for 2,168 classes. This enrollment is comprised of 51% Yountville Residents and 49% Non-Residents mainly from Napa and St. Helena.

We offer over 34 hours of classes and programs each week for adults over 50 and another 15 hours for adults of all ages.

Our Holiday Light Tour Excursion was so popular this year that we had people selling fake tickets for it on social media.

Golden Ticket Program scholarships for Veterans are offered by the Town of Yountville Community Foundation non-profit organization.

Town of Yountville Fiscal Year 2023/2024 Annual Budget
Parks & Recreation - Leisure Programs
Department Expenditures
General Fund Department 01-5410
172
Department Expenditures
Personnel
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Salaries - Full Time $83,967 $101,989 $124,265 $124,265 $116,159 Salaries - Part Time $5,808 $20,987 $22,000 $22,000 $28,550 Overtime $94 $284 $500 $500 $600
Medicare & Fica $1,507 $2,946 $3,485 $3,485 $3,868
Deferred Compensation $4,779 $6,612 $8,683 $8,683 $8,115 Health Insurance $21,372 $28,787 $34,279 $34,279 $34,342 Dental Insurance $1,835 $2,320 $2,627 $2,627 $2,434
Vision Insurance $0 $0 $638 $638 $560
Life/Disability Insurance $784 $1,066 $1,192 $1,192 $1,222 Automobile Allowance $0 $48 $48 $48 $48
Cell Phone Allowance $0 $1,135 $1,224 $1,224 $1,075
Other Employee Reimbursement $0 $0 $765 $765 $672
Technology Stipend $0 $0 $100 $100 $0
Pers Employer Rate $11,047 $13,352 $16,537 $16,537 $18,527 Allocated PRSP- Payment to Trust $0 $0 $6,202 $6,202 $5,797 Allocated OPEB - Payment to Trust $0 $0 $6,202 $6,202 $2,898 Allocated Liability Insurance $4,267 $6,410 $8,142 $7,369 $7,349 Allocated Wrkrs Comp Insurance $2,782 $2,944 $3,037 $2,927 $2,909 TOTAL $138,241 $188,879 $239,926 $239,043 $235,126
Supplies & Services
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Other Supplies & Materials $775 $6,994 $8,000 $8,000 $12,050 Supplies for Resale $0 $3,549 $13,000 $13,000 $15,000
Advertising $2,844 $344 $2,000 $2,000 $1,200
Contract Instructors $33,344 $40,563 $45,000 $45,000 $51,500 Allocated IT Costs $7,093 $10,843 $14,710 $14,710 $14,170 Contract Services $0 $5,044 $15,000 $15,000 $16,500
TOTAL $44,056 $67,337 $97,710 $97,710 $110,420

TOTAL DEPARTMENT BUDGET
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Leisure Programs $182,297 $256,216 $337,636 $336,753 $345,546 TOTAL $182,297 $256,216 $337,636 $336,753 $345,546
Program Revenue
$ 20,678 $ 58,903 $ 53,000 $ 53,000 $ 62,000
10 10,685 15,000 15,000 30,000
$ 20,688 $ 69,588 $ 68,000 $ 68,000 $ 92,000
(3530) Class Fees
(3539) Excursion Fees
Total
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed 173
Full-Time Staff Allocations
Parks & Rec. Leisure Program Dept.
2020/2021 Actual 2021/2022 Actual 2022/2023 Actual 2023/2024 Actual Administrative Assistant II 0.20 0.25 0.25 0.25
Information Systems Administrator 0.00 0.00 0.06 0.00
Parks & Recreation Director 0.02 0.02 0.02 0.02
Recreation Coordinator 0.00 0.10 0.10 0.00
Recreation Supervisor 0.70 0.80 0.85 0.85
TOTAL 0.92 1.17 1.28 1.12
Performance Measures
The Town of Yountville considers it crucial to measure how individual department activity ties into the overall Town Strategic Plan. The Parks & Recreation - Leisure Programs Department focuses on one of the six Town Strategic Plan Critical Success Factors:

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174
Department Overview
The Parks and Recreation - Sports Programs Department is designed to provide opportunities for community members to be active and involved in sports regardless of skill level. These programs include:

Pre-school Sports (Little Sluggers, Little Kickers, and Little Hoopsters). These programs are designed to assist preschool-aged children in learning to play in a group while also building their large motor skills.

Open Gym - This program is free to residents, and non-residents can purchase a seasonal pass. Open Gym play is offered for Basketball and Pickleball. The gym is also available for anyone to use during regular business hours based on availability.

Pickleball support for tournaments and clinics.

Cornhole League.

Fiscal Year 2022/2023 Accomplishments
We had record numbers of participants in our Mini-Sports programs expanding each and doubling participation numbers.

Installed the outdoor table tennis table at Vineyard Park.

Offered a fall Cornhole League.

Fiscal Year 2023/2024 Goals and Objectives
Continue to analyze open gym schedule to best utilize staffing and resources.

Manage seasonal changes to indoor and outdoor participation by adapting hours.

Continue to support Pickleball Clinics for beginners and higher-level players.

Budget Highlights
$2,800 decrease in other supplies and materials is shown due to the purchase of the outdoor table tennis table last fiscal year.

Did You Know?
The most recent national statistics show that there are now more than 4.8 million Pickleball Players in the United States. It is truly the America’s fastest growing sport.

Town of Yountville Fiscal Year 2023/2024 Annual Budget
Parks & Recreation - Sports Program Department
Expenditures
General Fund Department 01-5412
175
Department Expenditures
Personnel
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Salaries - Full Time $17,113 $17,631 $27,383 $27,383 $21,867 Salaries - Part Time $436 $11,835 $12,000 $12,000 $14,500 Overtime $23 $110 $500 $500 $500
Medicare & Fica $251 $1,138 $1,315 $1,315 $1,426
Deferred Compensation $948 $1,157 $1,913 $1,913 $1,526
Health Insurance $3,874 $3,397 $5,040 $5,040 $3,537
Dental Insurance $330 $268 $361 $361 $240
Vision Insurance $0 $0 $153 $153 $125
Life/Disability Insurance $156 $183 $288 $288 $238
Automobile Allowance $0 $48 $48 $48 $48
Cell Phone Allowance $0 $204 $293 $293 $240
Other Employee Reimbursement $0 $0 $183 $183 $150
Technology Stipend $0 $0 $100 $100 $0
Pers Employer Rate $2,261 $1,964 $2,475 $2,475 $2,250
Allocated PRSP- Payment to Trust $0 $0 $1,366 $1,366 $1,090 Allocated OPEB - Payment to Trust $0 $0 $1,366 $1,366 $545 Allocated Liability Insurance $879 $1,129 $2,059 $1,865 $1,890 Allocated Wrkrs Comp Insurance $574 $518 $768 $740 $748 TOTAL $26,846 $39,581 $57,611 $57,389 $50,921
Supplies & Services
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Office Supplies $0 $0 $0 $0 $500
Other Supplies & Materials $70 $3,191 $7,500 $7,500 $4,700 Advertising $0 $0 $250 $250 $250
Contract Instructors $0 $0 $1,000 $1,000 $1,000
Allocated IT Costs $2,485 $1,852 $2,510 $2,510 $2,530
TOTAL $2,555 $5,043 $11,260 $11,260 $8,980

TOTAL DEPARTMENT EXPENDITURES
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Sports Programs $29,400 $44,623 $68,871 $68,649 $59,901 TOTAL $29,400 $44,623 $68,871 $68,649 $59,901
Program Revenue
$ 15 $ 7,513 $ 7,500 $ 9,704 $ 11,500
$ 15 $ 7,513 $ 7,500 $ 9,704 $ 11,500
(3532) Sports Program Fees
Total
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed 176
Full-Time Staff Allocations
Parks & Rec. Sports Program Dept.
2020/2021 Actual 2021/2022 Actual 2022/2023 Actual 2023/2024 Actual Administrative Assistant II 0.05 0.03 0.03 0.03
Information Systems Administrator 0.00 0.00 0.06 0.00
Parks & Recreation Director 0.02 0.02 0.02 0.02
Recreation Coordinator 0.00 0.10 0.20 0.20
Recreation Supervisor 0.10 0.05 0.00 0.00
TOTAL 0.17 0.20 0.31 0.25
Performance Measures
The Town of Yountville considers it crucial to measure how individual department activity ties into the overall Town Strategic Plan. The Parks & Recreation - Sports Programs Department focuses on one of the six Town Strategic Plan Critical Success Factors:

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177
Department Overview
The Parks and Recreation - Community Events & Programs Department provides free and/or lowcost community events and programs for the residents of Yountville. This department includes funding for the following:

Revenue for this department is shown in 01-5413-3531 (Events Fees) and 01-5413-3803 (Sponsorships) is generated through low-cost fees for some events as well as individual and business sponsorships for events such as Movies and Music in the Park. Any remaining costs are covered by a Town General Fund subsidy.

1. Movies in the Park (series)

2. Yountville Days

3. Music in the Park (series)

4. Town & Tree Lighting Event

5. Santa Visits and other Holiday Events

6. Egg Hunt

7. 4th of July Celebration

8. Camp Out in the Park

9. Annual “Residents Bash” Event

10. Halloween Carnival

11. 9-11 Memorial Event

12. Pride Celebration
Fiscal Year 2022/2023 Accomplishments
Solicited sponsorships to cover 100% of the hard costs (Movie licensing and screen/audio rental) of offering the Movie in the Park Series for 2022.

Solicited Sponsorships to cover 90% of the hard costs (Musician Stipends) of offering the Music in the Park Series for 2022.

Offered a successful 4th of July Concert Celebration which will now be an annual event.

Fiscal Year 2023/2024 Goals and Objectives
Continue robust sponsorship program for events.

Continue partnership with Yountville Arts for Music in the Park band selection.

Town of Yountville Fiscal Year 2023/2024 Annual Budget
Parks & Recreation - Community Events &
Programs Department Expenditures
General Fund Department 01-5413
178
Budget Highlights
$14,400 of increases in Equipment Rental and Contract Services due to cost escalation from vendors.

Did You Know?
Yountville Days will be celebrating its 45th Year in 2023! Department Expenditures
Personnel
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Salaries - Full Time $56,130 $60,005 $66,653 $66,830 $63,787 Salaries - Part Time $2,567 $2,935 $12,000 $12,000 $14,500 Overtime $379 $602 $1,000 $1,000 $1,400
Medicare & Fica $919 $1,028 $1,884 $1,884 $2,034
Deferred Compensation $2,639 $3,157 $4,557 $4,557 $4,397 Health Insurance $9,287 $12,427 $14,782 $14,782 $13,508 Dental Insurance $778 $989 $1,076 $1,076 $915
Vision Insurance $0 $0 $390 $390 $365
Life/Disability Insurance $527 $634 $649 $649 $667
Automobile Allowance $0 $72 $72 $72 $72
Cell Phone Allowance $0 $784 $749 $749 $701
Other Employee Reimbursement $0 $120 $468 $468 $438
Pers Employer Rate $5,482 $6,128 $6,911 $6,911 $7,463
Allocated PRSP- Payment to Trust $0 $0 $3,255 $3,255 $3,141 Allocated OPEB - Payment to Trust $0 $0 $3,255 $3,255 $1,570 Allocated Liability Insurance $2,862 $3,883 $5,039 $4,563 $4,245 Allocated Wrkrs Comp Insurance $1,866 $1,784 $1,880 $1,812 $1,680 TOTAL $83,436 $94,549 $124,621 $124,254 $120,884
Supplies & Services
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Office Supplies $0 $43 $0 $0 $0
Other Supplies & Materials $8,291 $15,949 $29,000 $29,000 $26,150 Advertising $971 $1,739 $1,500 $1,500 $2,000
Equipment Rental $0 $1,500 $8,000 $8,000 $14,000
Allocated IT Costs $3,130 $7,226 $9,810 $9,810 $9,230
Contract Services $8,591 $13,555 $26,300 $26,300 $34,700 TOTAL $20,983 $40,012 $74,610 $74,610 $86,080

TOTAL DEPARTMENT EXPENDITURES
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Community Events & Programs $104,419 $134,561 $199,231 $198,864 $206,964 TOTAL $104,419 $134,561 $199,231 $198,864 $206,964
179
Program Revenue
$ 7,511 $ 6,632 $ 2,000 $ 2,000 $ 4,050
430 6,921 8,500 8,500 11,200
$ 7,941 $ 13,553 $ 10,500 $ 10,500 $ 15,250
(3531) Events Fees
(3803) Donations & Contributions
Total
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Full-Time Staff Allocations
Parks & Rec. Comm Events & Programs Dept.
2020/2021 Actual 2021/2022 Actual 2022/2023 Actual 2023/2024 Actual Administrative Assistant II 0.05 0.10 0.10 0.10
Facility & Event Specialist 0.20 0.20 0.00 0.00
Parks & Recreation Director 0.03 0.03 0.03 0.03
Recreation Coordinator 0.30 0.30 0.50 0.45
Recreation Supervisor 0.15 0.15 0.15 0.15
TOTAL 0.73 0.78 0.78 0.73
Performance Measures
The Town of Yountville considers it crucial to measure how individual department activity ties into the overall Town Strategic Plan. The Parks & Recreation - Community Events & Programs Department focuses on one of the six Town Strategic Plan Critical Success Factors:
180
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181
Department Overview
The Parks and Recreation - Yountville Arts Programs Department was created in Fiscal Year 2018/2019 to highlight the work of Yountville Arts and show transparency of the sources and uses of funds. This department shares .10 FTE of the Recreation Coordinator under Full-Time salary and benefits, and Part-Time salary and benefits for additional staff time. All other administrative costs for Yountville Arts are funded under the 01-5405 Administration Budget including the Parks and Recreation Directors time.

Yountville Arts began as a grass-roots effort from a group of residents and business owners to bring art to Yountville. As a committee under the Parks and Recreation Advisory Commission, it became clear that Yountville Arts was in need of its own bylaws and governing policies. In 2012 Yountville Arts became a standalone commission called the Yountville Arts Commission.

Unlike other commissions that may be more focused on policy decisions, Yountville Arts has a large amount of hands-on programming and work outside of the once a month meeting. Along with larger one time projects like the Yountville Underpass Mural, Yountville Arts programs and events include the following:

Public Art Walk
Currently has 26 rotating sculptures and twelve (12) sculptures owned by the Town.

The “Hearts of Yountville” Program which allows for placeholder sculptures that will be owned by the Commission and sold for fundraising. We currently have two hearts remaining of the four.

Gallery at the Community Center
Six shows per year that include an opening reception.

Literary Events
Yountville Out Loud
Partnership Author Events with local authors
Poetry Events with the Napa County Poet Laureate
Yountville Art, Sip and Stroll
Largest Visual Arts Event in the Napa Valley
58 Artists with over 4,000 attendees
Marketing
Production of the Art Walk Map 3 Times Per Year
Bi-Monthly E-Newsletter
Website Updates
Social Media
FAM Tours
Local print, television and radio outreach
Town of Yountville Fiscal Year 2023/2024 Annual Budget
Parks & Recreation - Yountville Arts Program
Department Expenditures
General Fund Department 01-5415
182
Performing Arts Subcommittee
Music in the Park Band Selection
MC lineup for Music in the Park
Legacy Roundtable Project
Expenses in the this department include costs related to the Gallery at the Community Center, Literary Events, Yountville Art Sip and Stroll as well as marketing. All expenses for the Public Art Walk are funded through the restricted Art Program Fee Fund 23-5414.

Yountville Arts encompasses some revenue generating activities including Art, Sip & Stroll, sponsorships, and commissions on art sales both in the gallery and on the art walk.

Fiscal Year 2022/2023 Accomplishments
Installation of 8 new sculptures on the Art Walk in 2022-2023.

Offered the new Hearts of Yountville projects during the 2023 Napa Valley Mustard Celebration.

Added an additional five literary events and two performing arts events.

Fiscal Year 2023/2024 Goals and Objectives
Expand Literary and Performing Arts Programming.

Examine ideas for holiday décor at Community Center.

Examine potential partnership with Sister City, Todos Santos, around art.

Further develop Art Walk Tour Program.

Update website.

Quarterly reports to Council and Community.

Continue to solicit Advisory Members and volunteers.

Increase social media engagement.

Budget Highlights
The Town of Yountville General Fund will subsidize Yountville Arts programming by $53,073 in FY 2023-24. As per historical practice, any revenue raised above the estimated amount of $61,500 and not expended over the budgeted amount of $114,573 will be moved into the TOYCF Art Fund at the close of the fiscal year.

We do not budget for revenue or expense for artwork sold. When a sale does occur, the revenue is greater than the expense (payment to the artist). At the end of the fiscal year, the net funds raised by art sales moves into the Arts Fund in the TOYCF.
$7,400 increase in Other Supplies & Materials due to supporting increased programming activities. $5,450 increase in Advertising for anticipated change in costs. $5,300 increase in Contract Services due to increase in contractor service costs.

Did You Know?
The Yountville Art Walk currently has 38 sculpture sites. Of those 38, twelve (12) sculptures are owned by the Town of Yountville (Faces of Freedom, Memory of a Tree Mural, The Chef, Sidewalk Judge, Chaos Pamplona, YES Sculpture, Slingshot, Honorary Fireman, Raven, Polly, La Monde (Heart of Yountville For Sale), Ingalls Heart (Heart of Yountville For Sale), and the other 26 are on rotation.

Art, Sip & Stroll is the largest visual arts event in the Napa Valley. 183
Department Expenditures
Personnel
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Salaries - Full Time $6,138 $6,261 $14,403 $14,492 $7,127 Salaries - Part Time $1,595 $2,039 $18,000 $18,000 $18,000 Overtime $0 $131 $250 $250 $400
Medicare & Fica $201 $243 $470 $470 $364
Deferred Compensation $0 $0 $958 $958 $475
Health Insurance $788 $1,285 $3,459 $3,459 $1,184
Dental Insurance $65 $104 $256 $256 $72
Vision Insurance $0 $0 $78 $78 $50
Life/Disability Insurance $53 $65 $135 $135 $71
Cell Phone Allowance $0 $96 $149 $149 $96
Other Employee Reimbursement $0 $60 $93 $93 $60
Technology Stipend $0 $0 $100 $100 $0
Pers Employer Rate $439 $472 $1,076 $1,076 $547
Allocated PRSP- Payment to Trust $0 $0 $684 $684 $339
Allocated OPEB - Payment to Trust $0 $0 $684 $684 $170
Allocated Liability Insurance $299 $419 $536 $484 $436
Allocated Wrkrs Comp Insurance $195 $192 $200 $193 $172 TOTAL $9,773 $11,366 $41,532 $41,562 $29,564
Supplies & Services
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Other Supplies & Materials $10,501 $11,278 $9,600 $9,600 $17,000 Postage & Printing $0 $5 $0 $0 $0
Advertising $8,600 $10,511 $10,000 $10,000 $15,450
Equipment Rental $18,000 $23,609 $31,500 $31,500 $34,000 Allocated IT Costs $0 $559 $750 $750 $1,260
Conference & Travel $0 $340 $3,000 $3,000 $4,500
Art Sales Commission $77,968 $41,692 $0 $1,200 $0
Contract Services $9,300 $10,983 $7,500 $7,500 $12,800
TOTAL $124,369 $98,977 $62,350 $63,550 $85,010

TOTAL DEPARTMENT EXPENDITURES
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Yountville Arts Programs $134,142 $110,344 $103,882 $105,112 $114,574 TOTAL $134,142 $110,344 $103,882 $105,112 $114,574
Program Revenue
$ 33,913 $ 63,400 $ 58,500 $ 58,500 $ 61,500
111,961 75,027 0 9,888 0
$ 145,874 $ 138,427 $ 58,500 $ 68,388 $ 61,500
(3804) Art Donations/Comm
(3807) Art Sales
Total
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed 184
Full-Time Staff Allocations
Parks & Rec. Yountville Arts Programs Dept.
2020/2021 Actual 2021/2022 Actual 2022/2023 Actual 2023/2024 Actual Facility & Event Specialist 0.10 0.10 0.00 0.00
Information Systems Administrator 0.00 0.00 0.06 0.00
Recreation Coordinator 0.00 0.00 0.10 0.10
TOTAL 0.10 0.10 0.16 0.10
Performance Measures
The Town of Yountville considers it crucial to measure how individual department activity ties into the overall Town Strategic Plan. The Parks & Recreation - Yountville Arts Programs Department focuses on two of the six Town Strategic Plan Critical Success Factors:

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185
Water Utility Enterprise Fund Descriptions
Water Drought Reserve Fund (57)
Established by Council policy to account for $2 million reserve for water purchases on the spot market in the event of a drought.

Water Connection Impact Fee Fund (58)
Accounts for fees charged on residential & commercial developments - funds allocated for capital infrastructure projects.

Water Utility Capital Improvements Fund (60)
Accounts for acquisition of water system improvements and major equipment.

Water Utility Operating Fund (61-4505 & 61-4507)
Accounts for water revenue from user fees, operating expenses to distribute water to customers, purchases of water primarily from the Veterans Home Rector Reservoir, and conservation efforts.

The two operating expenditure departments are:

Water Operations and Distributions (Fund 61 Department 4505) Water Utility Purchases and Conservation (Fund 61 Department 4507) Town of Yountville Fiscal Year 2023/2024 Annual Budget
Water Utility Funds Summary
186
Aggregate Water Funds Summary
Provides an aggregated view of all estimated revenues and expenditures to maintain the Town's Water Utility Enterprise.
187
Aggregate Water Expenditure Summary by Category
Outlines estimated total expenditures associated with personnel, supplies and services, capital outlay, debt service, water purchases, and depreciation expenses.

Aggregate Water Funds
Revenues and Expenditures
188
Cost Per Acre Foot Water Purchase History
189
Water Operating Revenues by Category
$ 307 $ 658 $ 200 $ 10,000 $ 3,500
-10,546 -28,550 0 0 0
0 9,600 0 4,600 0
661 0 0 0 0
615,932 589,254 614,000 1,140,000 607,000
102,044 105,762 108,000 206,000 109,200
115,888 93,894 90,000 160,000 84,800
81,796 83,708 84,000 168,000 89,000
56,356 48,506 54,000 100,000 53,000
51,146 45,318 48,000 86,000 45,600
67,880 58,423 70,800 118,000 62,600
62,298 72,543 72,000 140,000 74,200
192,279 187,360 198,000 381,000 201,900
74,739 76,172 78,000 156,000 82,700
44,947 48,236 50,400 91,000 48,250
-115 17,454 12,000 54,000 15,000
135,238 167,350 171,000 361,000 193,500
1,000 502 250 0 250
0 351 0 590 0
1,350 5,375 1,500 8,000 6,000
$ 1,593,198 $ 1,581,916 $ 1,652,150 $ 3,184,190 $ 1,676,500 (3301) Interest Income
(3302) Investment Market Adjustment
(3220) Administrative Fines - Penalties
(3409) Other State Revenues
(3610) Residential
(3611) Multi Residential
(3612) Mobile Home
(3613) Condominium
(3614) Residential-outside
(3620) Church-nonprofit Group
(3621) Town Use
(3630) Resturant-bar
(3631) Hotel/inn
(3632) Other Commerical
(3633) Multi Commerical
(3660) Other Service Charges
(3661) Fireline
(3662) Meter Sets
(3800) Miscellaneous Revenue
(3901) Interfund Transfer - From General Fund
Total
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed 190
Water Utility Operating Fund Summary
Summary overview of revenues and expenses related to water utility operation, distribution, purchases, and conservation.

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191
Department Overview
The Water Utility Operations Division supports the operation and maintenance of the Town’s water distribution system. The Town purchases water from the California Department of Veterans Affairs’ (CalVET) Rector Water Treatment Plant along with the City of Napa’s Utility Department and also produces water from the Town’s own groundwater well. The Water Division operates the water pipeline system to deliver and meter potable drinking water to the Town’s residential, commercial, and public facilities water customers within the Town Limits along with thirty water customers located outside the Town Limits. The California Veterans Home in Yountville is owned and operated by CalVET who is responsible for the operations of its own water distribution system serving their campus.

The Water Operations Division is responsible for the regulatory compliance, operation and maintenance of the Town’s water distribution system including:

Two points of connection to the CalVET’s water system
Two points of connection to the City of Napa’s water system Yountville Municipal Water Well No. 1

10.7 miles of water distribution pipelines
832 service connections and meters
28 Town-owned backflow prevention devices
Utility Operators and other Public Works Utilities staff perform routine duties as necessary to operate and maintain the water distribution system. Utility Department staff operate, monitor, and maintain the water supply at the two CalVET points of supply, the two City of Napa interties and produce water as needed from the Town’s water well. The Town utilizes outside contractors for most repairs to the distribution system and the construction of any new or replacement water facilities.

To ensure regulatory compliance Utility Operations staff take monthly, quarterly, annual, and semiannual water samples from the distribution system for testing and reporting to the California State Water Resources Control Board, Division of Drinking Water (SWRCB, DDW). The Town shares this information with all water customers by publishing and distributing the Town’s Annual Consumer Confidence Report.

The Division utilizes a cellular network meter reading system to electronically read water meters remotely continuously and for each monthly billing cycle. The Beacon Eye on Water system provides real-time water monitoring and data production for the water flow through all of the Town’s water meters. Doing so allows staff to manage water loss with the ability to identify water leaks, overwatering, improper daily irrigation, and sensing backflow activity which helps operations staff keep the distribution system safe for all customers. This water data as well as leak alerts is available to all water customers from any smart device with an internet connection using the “Eye on Water System” application.

The water rate structure includes three components: a fixed system service charge based on meter size, a system replacement fee, and a water consumption charge based on actual water usage by the customer. Funding for this department is provided through user charges and interest income.

Town of Yountville Fiscal Year 2023/2024 Annual Budget
Water Utility Operations & Distribution
Department Expenditures
Enterprise Fund 61 Department 4505
192
Water Operations Background Information:

The Town of Yountville normally receives over 500 acre-feet of domestic drinking water from the CalVET Rector Water Treatment Plant and may receive up to 25 acre-feet from the City of Napa water system. The Town has also activated the Town’s water well, upgrading it from an emergency well to an operating well to use as needed to supplement the Town’s water supply.

Fiscal Year 2022/2023 Accomplishments
Completed and electronically distributed the 2022 Consumer Confidence Report that gives detailed information regarding the water supplied to all water customers.

Continued to promote water conservation to all water customers in order to achieve the 20% conservation goal.

Developed and implemented the water conservation education before enforcement program resulting in significant water conservation from our customers.

Completed 2022 Utility Rate Study and implemented new Five-Year Utility Rate Schedule effective January 1, 2023.

Fiscal Year 2023/2024 Goals and Objectives
Complete and electronically distribute the 2023 Consumer Confidence Report that gives detailed information regarding the water supplied to all water customers.

Continue to improve and enhance employee training and safety program, cross-training and “job shadowing” within the Utility Operations Division.

Continue to utilize and increase use of GIS and Orion cellular water meter reading technologies to help improve efficiency and effectiveness.

Continue to encourage utility customers to sign up for the Eye on Water consumption tracking program.

Budget Highlight
$35,000 budgeted in Contract Services for routine water testing. $30,000 also included in Contract Services budget for on-call water service repairs, if needed.

Utilizing the Town's Municipal Well to supplement available water supply results in additional utility, chemical, and laboratory costs.

Did You Know?
An Acre-Foot of water is 325,851 gallons, enough to fill 1,000 swimming pools of water.

Yountville serves 30 out of town water customers dating back to incorporation in 1965. 48 bacteriological tests are performed each year from our sampling stations to ensure clean, high-quality water is delivered to our town daily.
193
Department Expenditures
Personnel
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Salaries - Full Time $253,328 $260,805 $322,514 $645,027 $338,705 Salaries - Part Time $10,633 $11,211 $3,032 $6,064 $4,895 Overtime $768 $1,533 $2,200 $4,400 $3,000
Medicare & Fica $4,079 $4,360 $4,908 $9,817 $5,286
Deferred Compensation $15,831 $17,328 $22,954 $45,907 $22,947 Payment-In Lieu Health $0 $1,719 $1,500 $3,000 $1,800
Health Insurance $37,168 $39,932 $47,233 $94,465 $57,858 Dental Insurance $3,772 $3,776 $4,392 $8,783 $4,591
Vision Insurance $0 $574 $1,270 $2,541 $1,255
Life/Disability Insurance $2,328 $2,509 $3,124 $6,248 $3,580 Tuition Reimbursement $0 $120 $660 $1,320 $630
Automobile Allowance $0 $2,042 $2,004 $4,008 $2,004
Cell Phone Allowance $640 $2,134 $2,439 $4,878 $2,506
Other Employee Reimbursement $175 $251 $1,796 $3,591 $1,777 Technology Stipend $0 $0 $1,180 $2,360 $675
Pers Employer Rate $29,962 $29,586 $36,683 $73,366 $41,547 GASB 68 Pension Expense $17,445 -$2,109 $0 $0 $0
GASB 75 OPEB Expense $15,940 -$13,431 $0 $0 $0
Allocated PRSP- Payment to Trust $0 $0 $15,702 $31,404 $16,269 Allocated OPEB - Payment to Trust $0 $0 $15,702 $31,404 $8,134 Allocated Liability Insurance $13,737 $16,851 $22,470 $40,400 $22,324 Allocated Wrkrs Comp Insurance $8,961 $7,744 $8,379 $16,028 $8,835 TOTAL $414,768 $386,934 $520,140 $1,035,011 $548,619
Supplies & Services
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Office Supplies $1 $43 $300 $600 $300
Other Supplies & Materials $3,423 $4,422 $8,000 $16,000 $8,000 Chemicals $406 $6,412 $12,000 $24,000 $12,000
Postage & Printing $2,605 $2,537 $4,500 $9,000 $4,500
Audit & Accounting Services $6,250 $4,375 $6,625 $21,250 $6,750 Bank & Fiscal Agent Fees $13,707 $13,785 $15,000 $30,000 $17,000 Other Agencies $5,498 $10,318 $7,500 $15,000 $7,500
Facilities/Grounds Maintenance $18,224 $12,935 $30,000 $82,550 $30,000 Equipment Maintenance $478 $1,932 $4,000 $8,000 $4,000
Vehicle Maintenance $838 $2,232 $5,000 $10,000 $2,500
Utilities - Gas & Electric $0 $10,783 $15,000 $30,000 $17,000 Allocated IT Costs $5,053 $7,139 $9,660 $19,320 $7,080
Conference & Travel $38 $0 $2,500 $5,000 $4,000
Meetings & Training $300 $260 $2,500 $5,000 $2,500
Dues & Subscriptions $1,534 $728 $2,500 $5,000 $2,500
Allocated Property Insurance $3,195 $2,749 $3,500 $7,776 $4,471 Low Income Subsidy $1,350 $1,250 $1,500 $3,000 $6,000
Contract Services $19,503 $64,946 $65,000 $155,068 $80,000 TOTAL $82,403 $146,847 $195,085 $446,564 $216,101
Capital Outlay
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Machinery & Equipment < $10k $1,925 $8,280 $6,500 $13,000 $6,500 TOTAL $1,925 $8,280 $6,500 $13,000 $6,500

TOTAL EXPENDITURES
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Water Utility O&M $499,096 $542,060 $721,725 $1,494,575 $771,220 TOTAL $499,096 $542,060 $721,725 $1,494,575 $771,220
194
Full-Time Staff Allocations
Water Operation & Maintenance Dept.
2020/2021 Actual 2021/2022 Actual 2022/2023 Actual 2023/2024 Actual Accounting Assistant 0.40 0.40 0.40 0.40
Administrative Assistant II 0.10 0.10 0.10 0.10
Code Compliance Officer 0.00 0.00 0.25 0.25
Deputy Director of HR & IT 0.01 0.01 0.01 0.01
Deputy Public Works Director 0.05 0.05 0.05 0.05
Engineering Technician 0.10 0.10 0.10 0.10
Finance Director 0.25 0.25 0.25 0.25
Financial Analyst/Accountant II 0.05 0.05 0.05 0.05
Information Systems Administrator 0.00 0.00 0.06 0.03
Management Analyst II 0.10 0.10 0.10 0.10
Public Works Director 0.15 0.15 0.15 0.15
Town Manager 0.13 0.13 0.13 0.13
Utilities Operator I 0.00 0.00 0.05 0.05
Utilities Operator II 0.15 0.15 0.10 0.15
Utility Operations Manager* 0.05 0.05 0.05 0.00
Water System Maintenance Worker II 0.70 0.70 0.70 0.70
TOTAL 2.24 2.24 2.54 2.51
*Utility Operations Manager position currently filled by contracted position with the Napa Sanitation District.

Performance Measures
The Town of Yountville considers it crucial to measure how individual department activity ties into the overall Town Strategic Plan. The Water Operations & Distribution Department focuses on one of the Town's Strategic Plan Critical Success Factors:

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195
Department Overview
The Town of Yountville has a long-term contract with the State of California Veterans Home to purchase water from Rector Reservoir located northeast of the Town limits along the Silverado Trail. Water purchase costs are accounted for in this department including Rector Reservoir water and City of Napa on a limited basis. The cost per acre foot varies with the amount of water purchased and Veterans Home costs to store and treat the water provided to the Town. Historical information on the amount of water purchased and its cost for the last ten years is shown in the table below (variances due to rounding):

Fiscal Year 2022/2023 Accomplishments
Continued education and enforcement efforts regarding water conservation, including public outreach via social media and message boards.

Successfully implemented and enforced Modified Phase II Water Shortage Emergency Restrictions at the direction of Town Council, including the residential allowance of 2,350 gallons per week.

Fiscal Year 2023/2024 Goals and Objectives
Evaluate and adapt water conservation community outreach based on available water supply.

Continue education and enforcement efforts regarding water conservation, including public outreach via social media and message boards as is appropriate.

Budget Highlights
The largest expenditure in this budget, water purchases, is estimated to cost $950,000.

Did You Know?
Outdoor irrigation accounts for up to 80% of residential water use.

The Beacon Eye on Water system provides real-time water monitoring through all of the Town's water meters.

This data as well as leak alerts is available to all water customers using the "Eye on Water System" application.

Town of Yountville Fiscal Year 2023/2024 Annual Budget
Water Utility Purchases & Conservation
Department Expenditures
Enterprise Fund 61 Department 4507
196
The Town of Yountville is a water customer too! The Town bills itself and pays itself for monthly water and wastewater services at parks and facilities.

Department Expenditures
Personnel
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Salaries - Full Time $43,159 $45,008 $51,961 $103,922 $48,640 Overtime $96 $246 $200 $400 $450
Medicare & Fica $557 $615 $753 $1,507 $705
Deferred Compensation $2,549 $2,700 $3,528 $7,056 $3,267 Health Insurance $5,973 $6,136 $6,296 $12,593 $8,172
Dental Insurance $491 $492 $619 $1,239 $498
Vision Insurance $0 $63 $178 $356 $150
Life/Disability Insurance $372 $380 $471 $941 $446
Automobile Allowance $0 $391 $360 $720 $360
Cell Phone Allowance $0 $300 $341 $683 $288
Other Employee Reimbursement $0 $26 $266 $532 $233
Technology Stipend $0 $0 $280 $560 $0
Pers Employer Rate $4,691 $3,876 $5,649 $11,298 $6,203
Allocated PRSP- Payment to Trust $0 $0 $2,520 $5,040 $2,334 Allocated OPEB - Payment to Trust $0 $0 $2,520 $5,040 $1,167 Allocated Liability Insurance $2,327 $2,748 $3,371 $6,150 $2,538 Allocated Wrkrs Comp Insurance $1,518 $1,262 $1,257 $2,442 $1,004 TOTAL $61,732 $64,242 $80,570 $160,476 $76,456
Supplies & Services
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Postage & Printing $311 $0 $1,000 $2,000 $1,000
Conservation Rebates $1,416 $12,736 $5,625 $21,226 $10,000 Allocated IT Costs $839 $953 $1,300 $2,600 $840
TOTAL $2,566 $13,689 $7,925 $25,826 $11,840
Water Purchases
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Water Purchase - Veterans Home $993,325 $693,564 $1,050,000 $1,900,000 $950,000 Water Purchase - City Of Napa $24,382 $24,720 $25,000 $50,000 $25,000 TOTAL $1,017,708 $718,283 $1,075,000 $1,950,000 $975,000

TOTAL EXPENDITURES
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Water Purchases $1,087,305 $793,749 $1,163,495 $2,136,302 $1,063,296 TOTAL $1,087,305 $793,749 $1,163,495 $2,136,302 $1,063,296 197
Full-Time Staff Allocations
Water Purchase & Conservation Dept.
2020/2021 Actual 2021/2022 Actual 2022/2023 Actual 2023/2024 Actual Deputy Public Works Director 0.05 0.05 0.05 0.05
Information Systems Administrator 0.00 0.00 0.06 0.00
Public Works Director 0.10 0.10 0.10 0.10
Water System Maintenance Worker II 0.15 0.15 0.15 0.15
TOTAL 0.30 0.30 0.36 0.30
Performance Measures
The Town of Yountville considers it crucial to measure how individual department activity ties into the overall Town Strategic Plan. The Water Purchases & Conservation Department focuses on one of the Town's Strategic Plan Critical Success Factors:

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198
Department Overview
The Water Utility Capital Improvements Fund is a subsidiary fund of the Water Utility Operating Fund. This fund accounts for the acquisition and depreciation of water utility system improvements and major equipment. Funding is provided from transfers from the Water Operating Fund, Water System Replacement fees, Water Connection fees collected from development projects, and interest earnings.

On September 1, 2020 the Town Council adopted Resolution #20-4011 approving a low interest interfund loan from the Drought Water Reserve Fund (57) to the Water Capital Improvement Fund in the amount of $1,100,000.

In October 2022 the Town Council approved the use of Fiscal Year 2021/2022 General Fund Unassigned Fund Balance to completely payoff the loan, so this fund no longer has to budget for that annual repayment amount.

An infrastructure replacement program has been prepared as part of the Capital Improvement Program to fund the repair or replacement of water infrastructure when it is most cost-effective.

Fiscal Year 2022/2023 Accomplishments
Implemented new Five-Year Utility Rate Schedule effective January 1, 2023.

Optimized water quality in the distribution system by strategically flushing the dead-end lines with a minimum of water waste.

Initiated upgrade to SCADA system for Emergency Well to transition to Operational Well status.

Completed relocation of Harvest Court fire hydrant.

Town Council paid off the Water Drought Reserve Interfund Loan in full.

Fiscal Year 2023/2024 Goals and Objectives
Timely completion of planned projects within or under budgeted amounts.

Budget Highlights
$138,500 in capital projects planned for Fiscal Year 2023/2024 can be fully supported by the customer paid System Replacement Fees that are collected into this fund.

Did You Know?
The Town’s Water Distribution consistently delivers strong water pressure in the range of 70 pounds per square inch (PSI).

Town of Yountville Fiscal Year 2023/2024 Annual Budget
Water Utility Capital Improvements
Enterprise Fund 60 Department 4500
199
Revenue and Transfers
Data
$ 2,953 $ 1,597 $ 2,000 $ 11,400 $ 4,500
0 0 0 280,000 0
118,275 127,602 130,800 273,000 147,600
71,935 11,599 0 0 0
0 0 0 1,777,336 0
$ 193,163 $ 140,798 $ 132,800 $ 2,341,736 $ 152,100
(3301) Interest Income
(3431) Federal Grant
(3695) System Replacement Fees
(3799) Allocate Impact Fees
(3900) Interfund Transfer
Total
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Expenditures
Total Expenditures
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Utility Systems $1,003,278 $126,254 $193,500 $387,000 $138,500 Depreciation Expense $60,222 $69,851 $72,000 $184,000 $95,000 Principal $0 $105,140 $0 $0 $0
Principal - Contra Expense $0 -$105,140 $0 $0 $0
Interest $0 $11,000 $9,949 $19,898 $0
TOTAL $1,063,500 $207,105 $275,449 $590,898 $233,500
Water Utility Systems Capital Projects Detail
(detail of Utility Systems expenditure line item)
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Water Distribution Projects
(WA-0015) Hydrant Repair and Replacement $0 $17,630 $0 $0 $0 (WA-0016) Emergency Washington Park
Water Line Replacement $1,003,278 $61,959 $0 $0 $0
(WA-0018) Upgrade SCADA System
Emergency Well to Operational Well $0 $0 $140,000 $140,000 $0 (WA-0020) Water System Inter tie projects $0 $0 $0 $0 $65,000 (WA-0021) Relocation of Harvest Court Fire
Hydrant $0 $0 $15,000 $15,000 $0
(WA-0022) Clay Valve Rebuild at Finnell Rd
and Yount, and Finnell Rd and Yountville
Cross Rd
$0 $0 $8,000 $8,000 $8,000
(WA-2022) Water Meter Replacements $0 $46,665 $0 $0 $0
(WA-2023) Water Meter Replacements $0 $0 $30,500 $30,500 $0 (WA-2024) Water Meter Replacements $0 $0 $0 $0 $30,500
(WA-5024) Hydrant Repair & Replacement
Program $0 $0 $0 $0 $35,000
WATER DISTRIBUTION PROJECTS TOTAL $1,003,278 $126,254 $193,500 $193,500 $138,500 TOTAL $1,003,278 $126,254 $193,500 $193,500 $138,500
200
Summary of Fund Balance Activity
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201
Department Overview
The Town Council established the Water Drought Reserve Fund from proceeds of the sale of the Town’s North Bay Aqueduct (NBA) and Kern water rights in January 2009 to the City of Napa. This reserve fund provides a funding source for the purchase of additional water supply on the “spot market” in the event of an extended drought, or other situation when water supply from the Veterans Home – State of California Department of Water Resources long-term purchase agreement is disrupted or not sufficient to meet demand.

As a condition of the sales agreement the City of Napa provides water conservation education services to the Town, limited emergency water use, and serve as the Town’s broker for the purchase of water on California's water market.

Fiscal Year 2022/2023 Accomplishments
Maintained a sufficient fund balance to allow the Town to purchase water on California's water market in the event of drought or other emergencies.

Continue water conservation education outreach efforts and further implement “Cash for Grass” and "Flip your Strip" conversion programs aimed at reducing outdoor watering.

In October 2022, the Town Council approved the use of Fiscal Year 2021/2022 General Fund Unassigned Fund Balance to completely pay off the loan that this fund provided to the Water Capital Improvement Fund (60) for the Emergency Washington Park Waterline Repair Project in 2020. This fund is now back to its full reserve balance of approximately $2 million.

Fiscal Year 2023/2024 Goals and Objectives
Maintain sufficient fund balance to allow the Town to purchase water on California's water market in the event of drought or other emergencies.

Continue to promote water conservation to all water customers in order to achieve the 20% conservation goal.

Budget Highlights
No planned expenditures or transfers out for this fund in Fiscal Year 2023/2024.

Fund Balance at the end of Fiscal Year 2023/2024 is estimated to be $2,016,208.

Did You Know?
Despite having a fairly wet winter, the State of California is emerging from the grasp of a historic drought.

Town of Yountville Fiscal Year 2023/2024 Annual Budget
Water Drought Reserve Fund
Enterprise Fund 57 Department 4507
202
Revenue & Transfers In
Data
$ 6,774 $ 2,962 $ 2,000 $ 50,000 $ 15,000
0 11,000 9,949 19,898 0
$ 6,774 $ 13,962 $ 11,949 $ 69,898 $ 15,000
(3301) Interest Income
(3303) Interfund Loan Interest
Total
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Summary of Fund Balance Activity
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203
Department Overview
The Water Connection Impact Fee Fund was established in June 2005, in accordance with the provisions of Ordinance No. 362-05 and Municipal Code Section 3.40 to account for impact fees collected for existing and planned water system facilities, projects, and infrastructure.

Water Connection Impact Fees are collected on new residential, commercial development, conversion of existing development, and expansion of existing development, as provided in Municipal Code Section 3.40.

As the Town continues to move closer to build out of the community, impact fees will not be a significant revenue source going forward to assist in funding the construction and maintenance of the Town’s water system. Future revenue is dependent on new or significant redevelopment activity.

Fiscal Year 2022/2023 Accomplishments
Initiated Impact Fee Study to review existing fees and calculations methodologies, as required by the state.

Fiscal Year 2023/2024 Goals and Objectives
Implement any changes to fees necessary based on completion of Impact Fee Study.

Allocate any Impact Fees collected to the Water Capital Improvements Fund 60.

Budget Highlights
Current practice is not to budget impact fees as development is limited in number and timing is hard to predict.

Did You Know?
Impact Fees are increased annually in July based on the Engineering News-Record (ENR) Construction Cost Index adjustment.

Current Impact Fee schedule can be found on the Town website.

Town of Yountville Fiscal Year 2023/2024 Annual Budget
Water Connection Impact Fee Fund
Enterprise Fund 58
204
Revenue & Transfers
Data
$ 0 $ 0 $ 0 $ 0 $ 0
71,935 11,599 0 0 0
-71,935 -11,599 0 0 0
0 0 0 0 0
$ 0 $ 0 $ 0 $ 0 $ 0
Revenues
(3701) Impact Fees
(3799) Allocate Impact Fees
Expenses
Revenues Less Expenses
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Summary of Fund Balance Activity
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205
Wastewater Utility Enterprise Fund Descriptions
Wastewater Utility Operating Fund (62)
Accounts for wastewater revenue from user fees, operating expenses for collection of wastewater from customers and treatment of wastewater, including that which is sold as reclaimed water.

The two operating expenditure departments are:

Wastewater Utility Collection System Operations 62-4510 Wastewater Treatment Operations 62-4515
Wastewater Treatment Capital Fund (63)
Accounts for wastewater treatment plant capital improvements & acquisition of major equipment - costs are shared equally with the Veterans Home, with the Town's share of the funding generated by the wastewater operating revenue.

Wastewater Collection Capital Fund (64)
Accounts for capital improvements of the Town's sewer collection system and related major equipment funding generated by wastewater operating revenue.

Sewer Connection Impact Fee Fund (65)
Accounts for fees charged on residential & commercial development - funds allocated for capital infrastructure projects.

Town of Yountville Fiscal Year 2023/2024 Annual Budget
Wastewater Utility Funds Summary
206
Aggregate Wastewater Funds Summary
Provides an aggregated view of all estimated revenues and expenditures to maintain the Town's Wastewater Utility Enterprise. 207
Aggregate Wastewater Expenditures Summary by Category
Outlines total expenditures associated with personnel, supplies, and services, capital outlay, debt service, and depreciation expenses.
208
Aggregate Wastewater Funds
Total Revenues and Expenditures
209
Wastewater Utility Operating Fund Summary
210
Wastewater Utility Operating Revenue by Category
$ 8,245 $ 2,277 $ 3,500 $ 24,000 $ 7,500
-10,886 -32,970 0 0 0
391,752 427,403 444,000 948,000 485,000
124,822 139,686 144,000 303,400 155,200
132,701 148,578 157,000 322,600 165,000
96,009 110,650 97,000 187,000 97,000
82,559 92,872 96,000 198,000 101,300
229,109 249,702 240,000 516,000 264,000
429,332 512,652 480,000 1,004,000 513,500
689,454 400,598 1,100,000 1,900,000 750,000
0 208 0 0 0
1,350 1,250 1,500 8,000 6,000
$ 2,174,446 $ 2,052,905 $ 2,763,000 $ 5,411,000 $ 2,544,500 (3301) Interest Income
(3302) Investment Market Adjustment
(3610) Residential
(3611) Multi Residential
(3612) Mobile Home
(3642) Sale Reclaimed Water
(3650) Low
(3651) Medium
(3652) High
(3655) WW Treatment-Veterans Home
(3800) Miscellaneous Revenue
(3901) Interfund Transfer - From General Fund
Total
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Powered by OpenGov
211
Department Overview
The Wastewater Collection System Operations accounts for the operation and maintenance of 9.5 miles of gravity sewer collection system pipelines under the streets of the Town and the Force Main to the Wastewater Reclamation Facility (WWRF). All wastewater generated in Town drains by gravity to the Peter J. Bardessono Memorial Pump Station located at the southeastern corner Town limits where it is then pumped to the Wastewater Reclamation Facility (WWRF) located at the Corporation Yard for treatment.

The Wastewater Collection System consists of:

9.5 miles of gravity sewer collection pipeline in Town
772 sewer lateral connections

0.75 miles of force main from the pump station to the WWRF The Town maintains the collection system for all residential and commercial properties in the Town limits with the exception of these internal collection systems:

Rancho de Napa Mobile Home Park Community
Bella Vista Mobile Home Park Community
Veterans Home Campus and Domain Chandon
Cal-Fire Station 12
Vintner's Golf Course
The Utility Operations staff maintains the Town’s collection system. Maintenance operations include the use of equipment such as a vacuum/jet truck and push style video camera system to facilitate the regular maintenance of the pipeline system. The collection system is hydro-cleaned annually with specific sections being cleaned on an as-needed basis to allow for efficient and effective operations.

The Town operates the collection system under the current Sewer System Management Plan (SSMP) which includes sections on Sanitary Sewer Overflow (SSO) Emergency Response Plan and the Fats, Oils and Grease (FOG) Program. The individual sections of the SSMP are reviewed for compliance as needed every two years. As a part of our ongoing education outreach, staff meets with restaurant operators and their staff to explain the importance of keeping FOG out of the collection system.

Staff also coordinates with the design and construction of Capital Improvement Programs such as:

Inflow & Infiltration Reduction Program (WW-2024)
Sewer Main Replacement Program (WW-3024)
Pump Station Equipment Replacement Program (WW-5024)
These projects ensure the wastewater collection system operates in a manner consistent with State and Federal NPDES regulations. The inflow and infiltration projects reduce the amount of rainwater inflow and groundwater infiltration that must be treated and discharged during wet weather conditions.

Funding is provided through rate payer user charges (wastewater utility fee) and interest income. 695 residential customers are billed a flat rate and 77 commercial customers are billed based on Town of Yountville Fiscal Year 2023/2024 Annual Budget
Wastewater Utility Collection System Operations
Fund Expenditures
Enterprise Fund 62 Department 4510
212
the type of effluent generated and the volume of water used. There is one external customer (Domaine Chandon) located in unincorporated Napa County that is served with a separate service agreement.

Fiscal Year 2022/2023 Accomplishments
Utilized wastewater line video survey results to identify potential future system replacement and repair projects as part of Sewer Main Replacement and Repair Program (WW-3023) for the Capital Improvement Program (CIP).

Completed CIP WW-2023 which installed fold & form slipliners in various segments of the sewer collection system reducing Infiltration and Inflow.

Completed Utility Rate Study and implemented year one of the five-year water and wastewater utility rates that were adopted by Town Council on November 15, 2022.

Fiscal Year 2023/2024 Goals and Objectives
Continue to utilize wastewater line video survey results to identify potential future system replacement and repair projects as part of the Capital Improvement Program (CIP) with the goal to reduce infiltration and inflow into the sewer collection system (WW-2024).

Identify potential future system replacement and repair projects as part of Sewer Main Replacement and Repair Program (WW-3024) for the Capital Improvement Program (CIP).

Actively monitor Fats, Oils and Grease (FOG) and other waste discharges from restaurants.

Budget Highlights
$4,500 increase in Low-Income Resident Subsidy Program from $1,500 to $6,000 due to Town Council increasing subsidy amount, and the anticipation of additional recipients. This is funded by a contribution from the General Fund.

Did You Know?
In the early 1960s, the Town and the Veterans Home had individual wastewater treatment plants. In 1977 the Town took over operation of one joint wastewater treatment plant to serve both the Town and the Veterans Home.

Sewers have been in existence for thousands of years. Many credit the Romans for having developed sewerage, but Archaeologists say the ancient Indus Valley civilization city of Mohenjo-Daro, which pre-dates the Romans by more than two thousand years, had sophisticated sewers. 213
Department Expenditures
Personnel
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Salaries - Full Time $153,428 $143,083 $193,819 $387,639 $210,400 Salaries - Part Time $6,646 $7,517 $1,516 $3,032 $2,448 Overtime $793 $1,636 $1,700 $3,400 $4,000
Medicare & Fica $2,504 $2,503 $2,926 $5,853 $3,238
Deferred Compensation $9,332 $8,944 $13,291 $26,582 $13,713 Payment-In Lieu Health $0 $635 $450 $900 $600
Health Insurance $21,623 $23,157 $30,989 $61,978 $34,413 Dental Insurance $2,176 $2,023 $2,504 $5,008 $2,459
Vision Insurance $0 $380 $833 $1,666 $855
Life/Disability Insurance $1,406 $1,450 $1,872 $3,744 $2,170 Tuition Reimbursement $0 $120 $480 $960 $420
Automobile Allowance $0 $801 $804 $1,608 $804
Cell Phone Allowance $0 $1,366 $1,599 $3,198 $1,690
Other Employee Reimbursement $0 $242 $1,187 $2,375 $1,232 Technology Stipend $0 $0 $685 $1,370 $315
Pers Employer Rate $16,442 $15,208 $20,002 $40,005 $22,743 GASB 68 Pension Expense $13,496 -$1,631 $0 $0 $0
GASB 75 OPEB Expense $12,332 -$10,390 $0 $0 $0
Allocated PRSP- Payment to Trust $0 $0 $9,216 $18,433 $9,734 Allocated OPEB - Payment to Trust $0 $0 $9,216 $18,433 $4,867 Allocated Liability Insurance $8,295 $10,114 $12,877 $23,168 $13,776 Allocated Wrkrs Comp Insurance $5,411 $4,645 $4,801 $9,180 $5,452 TOTAL $253,883 $211,802 $310,768 $618,529 $335,328
Supplies & Services
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Office Supplies $87 $90 $1,000 $2,000 $1,000
Other Supplies & Materials $967 $16 $2,000 $4,000 $2,000 Chemicals $0 $0 $1,500 $3,000 $1,500
Postage & Printing $1,128 $1,162 $2,000 $4,000 $2,000
Audit & Accounting Services $3,375 $2,688 $3,250 $10,500 $3,375 Bank & Fiscal Agent Fees $6,854 $6,842 $7,000 $14,000 $8,000 Other Agencies $3,215 $0 $6,000 $12,000 $6,000
Facilities/Grounds Maintenance $1,080 $2,420 $20,000 $40,000 $20,000 Equipment Maintenance $474 $2,050 $15,000 $30,000 $19,000 Vehicle Maintenance $1,362 $2,190 $2,500 $5,000 $6,500
Utilities - Gas & Electric $18,071 $22,732 $40,000 $60,000 $40,000 Allocated IT Costs $11,073 $15,641 $21,230 $42,460 $19,600 Conference & Travel $0 $0 $5,000 $10,000 $2,500
Meetings & Training $288 $96 $1,000 $2,000 $1,000
Dues & Subscriptions $635 $1,372 $2,500 $5,000 $2,500
Allocated Property Insurance $3,195 $2,748 $3,500 $7,776 $4,471 Low Income Subsidy $1,350 $1,250 $1,500 $8,000 $6,000
Contract Services $5,956 $14,936 $20,000 $52,534 $20,000 TOTAL $59,108 $76,234 $154,980 $312,270 $165,446
Capital Outlay
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Machinery & Equipment < $10k $827 $0 $0 $0 $9,950
TOTAL $827 $0 $0 $0 $9,950

TOTAL EXPENDITURES
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Wastewater Collection $313,817 $288,036 $465,748 $930,799 $510,724 TOTAL $313,817 $288,036 $465,748 $930,799 $510,724
214
Full-Time Staff Allocations
Wastewater Collection Operations Dept.
2020/2021 Actual 2021/2022 Actual 2022/2023 Actual 2023/2024 Actual Accounting Assistant 0.25 0.25 0.25 0.25
Administrative Assistant II 0.10 0.10 0.10 0.10
Code Compliance Officer 0.00 0.00 0.13 0.13
Deputy Director of HR & IT 0.01 0.01 0.01 0.01
Deputy Public Works Director 0.05 0.05 0.05 0.05
Engineering Technician 0.05 0.05 0.05 0.05
Finance Director 0.08 0.08 0.08 0.08
Financial Analyst/Accountant II 0.05 0.05 0.05 0.05
Information Systems Administrator 0.00 0.00 0.06 0.00
Public Works Director 0.05 0.05 0.05 0.05
Town Manager 0.05 0.05 0.05 0.05
Utilities Operator I 0.00 0.00 0.15 0.15
Utilities Operator II 0.55 0.55 0.40 0.60
Utility Operations Manager* 0.10 0.10 0.10 0.00
Water System Maintenance Worker II 0.15 0.15 0.15 0.15
TOTAL 1.49 1.49 1.67 1.71
*Utility Operations Manager position currently filled by contracted position with the Napa Sanitation District.

Performance Measures
The Town of Yountville considers it crucial to measure how individual department activity ties into the overall Town Strategic Plan. The Wastewater Collection Systems Operations Department focuses on one of the Town's Strategic Plan Critical Success Factors:

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215
Department Overview
The Wastewater Treatment Operations Division in the Public Works Department accounts for the funding for the operation and maintenance of the Wastewater Reclamation Facility (WWRF). The WWRF treats the wastewater generated by residential and commercial customers of the Town, the Veteran’s Home of California - Yountville (Home), and Domaine Chandon in the unincorporated Napa County.

Facilities for Wastewater treatment operations include the WWRF, storage ponds, and recycled water facilities which include 5.5 miles of recycled water transmission pipeline and the effluent outfall that allows tertiary Title 22 unrestricted and disinfected secondary 2.2 effluent to be discharged to the Napa River per the requirements of the National Pollutant Discharge Elimination System (NPDES) Permit. This permit was renegotiated, renewed, and became effective on December 1, 2020. This document will serve as a regulatory road map for wastewater operations for the next five years.

Approximately 50% of the division’s expenses are paid under the terms of the agreement with the Veterans Home based on flow, solids loading, and strength of influent determined by weekly testing as required in the agreement with the Veterans Home. The remainder of the operating funding is provided through ratepayer service charges and interest income.

The WWRF operation is staffed with a contracted Chief Plant Operator (NapaSan) and four certified Utility Operators in compliance with the permit for the WWRF. The NPDES Permit that is valid for the next five years includes new regulatory requirements for the WWRF. Town staff, with consultant assistance, compile a Report of Waste Discharge (ROWD) and several other documents that make up the annual document package required by the NPDES Permit.

The Town's recycled water users consist of five vineyard customers located in the unincorporated Napa County areas adjacent to Finnell Road and along Silverado Trail, Vintner’s Golf Course and the truck filling station. This is approximately 94% of the total wastewater inflow. The other 6% consists of water in our pond system and water that is discharged to the river under strict permit conditions during periods of high flow.

Fiscal Year 2022/2023 Accomplishments
Continued with SCADA implementation to link critical processes of the Wastewater Treatment Plant to allow for remote monitoring and operations of the Wastewater Treatment Plant and associated facilities.

Completed 2022 Utility Rate Study. Implemented year one of five-year water and wastewater utility rates that were adopted by Town Council on November 15, 2022.

Fiscal Year 2023/2024 Goals and Objectives
Continue with SCADA implementation to link critical processes of the Wastewater Treatment Plant to allow for remote monitoring and operations of the Wastewater Treatment Plant and associated facilities.

Continue development of internal operating policies and procedures.

Develop Asset Management Platform, GIS, and other platforms to improve efficiency and effectiveness.

Town of Yountville Fiscal Year 2023/2024 Annual Budget
Wastewater Utility Treatment Operations Fund
Expenditures
Enterprise Fund 62 Department 4515
216
Budget Highlights
$68,000 increase in Chemicals due to significantly higher costs. $49,500 increase in Contract Services for NapaSan Chief Plant Operator contract services.

Slight increase for estimated property insurance premium cost.

Did You Know?
In Calendar Year 2022, nearly all of the treated recycled water was distributed to local agricultural vineyard and golf course customers for irrigation purposes. This is a great public-private partnership and beneficial reuse of recycled water.

During an average day, it takes approximately 28 gallons of sodium hypochlorite (chlorine/bleach) to disinfect 300,000 gallons of treated effluent.

Department Expenditures
Personnel
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Salaries - Full Time $476,535 $346,702 $529,258 $1,058,516 $563,651 Salaries - Part Time $6,646 $7,517 $1,516 $3,032 $2,448 Overtime $2,627 $5,909 $5,000 $20,400 $15,000
Medicare & Fica $6,848 $5,916 $7,790 $15,580 $8,360
Deferred Compensation $26,848 $21,955 $35,494 $70,988 $35,802 Payment-In Lieu Health $4,624 $635 $450 $900 $600
Health Insurance $54,298 $85,535 $75,395 $150,789 $77,772 Dental Insurance $5,669 $4,258 $5,920 $11,840 $5,142
Vision Insurance $375 $942 $2,233 $4,466 $2,255
Life/Disability Insurance $4,039 $3,816 $5,075 $10,149 $5,575 Tuition Reimbursement $0 $120 $480 $960 $600
Automobile Allowance $0 $1,692 $1,644 $3,288 $1,644
Cell Phone Allowance $4,000 $3,627 $4,287 $8,574 $4,378 Other Employee Reimbursement $175 $916 $3,349 $6,697 $3,367 Technology Stipend $0 $0 $2,575 $5,150 $405
Pers Employer Rate $47,368 $35,184 $53,026 $106,052 $56,832 Allocated PRSP- Payment to Trust $0 $0 $24,798 $49,596 $25,512 Allocated OPEB - Payment to Trust $0 $0 $24,798 $49,596 $12,756 Allocated Liability Insurance $25,288 $30,749 $36,295 $64,726 $35,746 Allocated Wrkrs Comp Insurance $16,498 $14,122 $13,537 $25,700 $14,147 TOTAL $681,838 $569,593 $832,918 $1,666,998 $871,990
Supplies & Services
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Office Supplies $626 $1,145 $1,500 $4,200 $1,500
Other Supplies & Materials $2,564 $5,629 $7,500 $18,200 $8,700 Chemicals $57,418 $74,050 $85,000 $170,000 $177,000
Postage & Printing $2,178 $1,882 $2,500 $5,900 $2,500
Audit & Accounting Services $3,375 $2,688 $4,600 $9,200 $3,375 Bank & Fiscal Agent Fees $6,900 $6,842 $7,500 $15,000 $8,000 Other Agencies $29,936 $30,730 $35,000 $70,000 $52,500
Facilities/Grounds Maintenance $2,245 $516 $7,500 $15,000 $7,500 Equipment Maintenance $22,983 $14,556 $40,000 $80,000 $40,000 Vehicle Maintenance $673 $581 $3,000 $6,000 $6,000
Utilities - Gas & Electric $124,475 $152,626 $125,000 $250,000 $200,000 Waste Disposal & Recycling $18,977 $0 $0 $0 $0
Allocated IT Costs $36,076 $45,049 $61,140 $122,280 $51,710 Conference & Travel $0 $0 $2,000 $4,000 $4,500
Meetings & Training $0 $671 $2,500 $5,000 $2,500
Dues & Subscriptions $3,766 $479 $3,500 $7,000 $3,500
217
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Allocated Property Insurance $6,389 $5,497 $7,000 $15,552 $8,943 Contract Services $114,790 $181,340 $190,500 $381,000 $240,000 TOTAL $433,372 $524,279 $585,740 $1,178,332 $818,228
Capital Outlay
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Machinery & Equipment < $10k $0 $0 $5,000 $0 $9,950
TOTAL $0 $0 $5,000 $0 $9,950

TOTAL EXPENDITURES
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Wastewater Treatment O&M $1,183,642 $1,062,020 $1,423,658 $2,845,330 $1,700,168 TOTAL $1,183,642 $1,062,020 $1,423,658 $2,845,330 $1,700,168 Full-time Staff Allocations
Wastewater Treatment Operations Dept.
2020/2021 Actual 2021/2022 Actual 2022/2023 Actual 2023/2024 Actual Accounting Assistant 0.25 0.25 0.25 0.25
Administrative Assistant II 0.10 0.10 0.10 0.10
Code Compliance Officer 0.00 0.00 0.13 0.13
Deputy Director of HR & IT 0.01 0.01 0.01 0.01
Deputy Public Works Director 0.10 0.10 0.10 0.10
Engineering Technician 0.10 0.10 0.10 0.10
Finance Director 0.08 0.08 0.08 0.08
Financial Analyst/Accountant II 0.05 0.05 0.05 0.05
Information Systems Administrator 0.00 0.00 0.06 0.15
Management Analyst II 0.20 0.20 0.20 0.20
Public Works Director 0.20 0.20 0.20 0.20
Town Manager 0.10 0.10 0.10 0.10
Utilities Operator I 0.00 0.00 0.80 0.80
Utilities Operator II 2.30 2.30 1.50 2.25
Utility Operations Manager* 0.80 0.80 0.80 0.00
TOTAL 4.29 4.29 4.47 4.51
*Utility Operations Manager position currently filled by contracted position with the Napa Sanitation District. 218
Performance Measures
The Town of Yountville considers it crucial to measure how individual department activity ties into the overall Town Strategic Plan. The Wastewater Treatment Operations Department focuses on one of the Town's Strategic Plan Critical Success Factors:

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219
Department Overview
The Town of Yountville Wastewater Reclamation Facility (WWRF) Capital Recovery Fund is a subsidiary fund of the Wastewater Utility Operating Fund. The Fund accounts for construction, replacement, and modernization of WWRF infrastructure improvements and major equipment.

Funding is provided both by the Veterans Home and the Wastewater Utility Operating Fund.

The Veterans Home contributes a minimum of $50,000 to cover capital costs. The Veterans Home is billed for all expenses exceeding their $50,000 contribution, which is based on 50% of planned capital costs. This is consistent with the agreement between the Town and Veterans Home.

The total Fiscal Year 2023/2024 share of the 50% proposed costs are estimated to be $2,098,000.

Part of this amount is applicable to the USDA low interest loan that the Town is pursuing for the Joint Treatment Plant Modifications Project, and the Veterans Home will have the option to pay their share up front, or participate in the annual repayments per the amortization schedule.

Fiscal Year 2022/2023 Accomplishments
In partnership with PG&E (and subject to their schedule), completed the construction of the electrical infrastructure necessary to support the Wastewater Reclamation Factory Office Modernization Project.

Completed 2022 Utility Rate Study. The Town implemented year one of the five-year water and wastewater utility rates that were adopted by Town Council on November 15, 2022.

Initiated the Emergency Recycled Water Transmission Main Repair Project (WW-0042).

It is anticipated the the $1,000,000 cost for this project will be covered by Town insurance.

Fiscal Year 2023/2024 Goals and Objectives
Construction of Wastewater Reclamation Facility Office Modernization Project (WW-0011).

Seek to acquire a USDA long-term, low interest loan as a funding mechanism for the office modernization project.

Budget Highlights
The Town obtained a low-interest loan from the State Water Resources Board for wastewater system improvements for $2,717,196 in June 2014. This year, $164,661 ($153,307 in principal and $11,354 in interest) is budgeted for debt service. The outstanding balance of the loan on June 30, 2024 will be $583,383.

The loan is scheduled to be paid in full in November 2026.

Did You Know?
In the United States, the first sewage treatment plant using chemical precipitation was built in 1890 in Worcester, Massachusetts.

Town of Yountville Fiscal Year 2023/2024 Annual Budget
Wastewater Utility Treatment Capital Recovery
Fund Expenditures
Enterprise Fund 63 Department 4518
220
Revenue & Transfers In
$ 11,692 $ 11,445 $ 7,500 $ 70,000 $ 25,000
0 0 0 0 2,000,000
188,128 212,450 216,000 458,000 240,000
0 0 0 0 1,000,000
156,533 186,191 767,250 1,033,888 50,000
1,600,000 500,000 200,000 100,000 50,000
$ 1,956,353 $ 910,086 $ 1,190,750 $ 1,661,888 $ 3,365,000 (3301) Interest Income
(3431) Federal Grant
(3695) System Replacement Fees
(3800) Miscellaneous Revenue
(3690) Capital Recovery Fees
(3962) Interfund Transfer - WW Utility Ops
Total
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Expenditures Out

TOTAL EXPENDITURES
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Capital Improvements $69,537 $131,024 $1,269,500 $1,537,774 $3,931,000 Depreciation Expense $204,688 $241,359 $265,000 $530,000 $265,000 Principal $144,890 $147,643 $150,448 $300,896 $153,307
Principal - Contra Expense -$144,890 -$147,643 $0 $0 $0 Interest $18,051 $15,266 $14,213 $28,426 $11,354
TOTAL $292,276 $387,648 $1,699,161 $2,397,096 $4,360,661 221
Capital Projects Detail
(detail of Capital Improvements expenditure line item)
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Wastewater and Water Reclamation Projects
(WW-0011) Joint Treatment Plant Office
Modernization $39,207 $72,021 $803,000 $250,000 $2,000,000 (WW-0012) SCADA Controls $23,160 $11,372 $50,000 $52,387 $0 (WW-0019) Rebuild Sludge Heater & Add Sludge
Mixing System $0 $0 $0 $0 $250,000
(WW-0020) Clean and Inspect
Primary/Secondary Digester $0 $0 $35,000 $35,000 $0
(WW-0027) Design & Construct Headworks
Improvements $0 $0 $0 $0 $40,000
(WW-0034) WWTP Basin Assessment,
Maintenance, and Repair $0 $0 $300,000 $0 $500,000
(WW-0037) Headworks Grit Screw Chamber
Improvement $0 $0 $0 $0 $25,000
(WW-0038) Pond Site Fencing, Grading and
Drainage Improvements $0 $0 $0 $0 $50,000
(WW-0039) Compliance Analyzers for SCADA
Systems $0 $0 $0 $0 $20,000
(WW-0040) Consultant to Assess Costs, Years,
and Design for WW Projects $0 $0 $0 $0 $150,000
(WW-0042) Emergency Recycled Water
Transmission Main Repair $0 $0 $0 $350,000 $650,000
(WW-0043) Flare System Installation $0 $0 $0 $0 $100,000 (WW-0044) Asset Management System $0 $0 $0 $0 $45,000
(WW-4021) Plant Equipment Replacement
(2021) $0 $29,057 $0 $0 $0
(WW-4022) Plant Equipment Replacement
(2022) $0 $18,574 $0 $0 $0
(WW-4023) Plant Equipment Replacement $7,170 $0 $81,500 $81,500 $0 (WW-4024) Plant Equipment Replacement
(2024) $0 $0 $0 $0 $86,000
(WW-6024) Annual SCADA Controls
Maintenance $0 $0 $0 $0 $15,000

WASTEWATER AND WATER RECLAMATION
PROJECTS TOTAL $69,537 $131,024 $1,269,500 $768,887 $3,931,000 TOTAL $69,537 $131,024 $1,269,500 $768,887 $3,931,000
222
Summary of Fund Balance Activity
223
Department Overview
The Wastewater Collection Capital Improvement Fund is a subsidiary fund of the Wastewater Enterprise Fund. The Fund accounts for acquisition and depreciation of wastewater collection system improvements and equipment. Connection fees and developer fees are sources of revenue for this fund.

Capital Improvement Projects for the Wastewater Treatment Plant are included in Fund 63 Department 4518. On February 20, 2018, Town Council adopted a wastewater rate structure that included a 12% rate increase per year in Fiscal Year 2022/2023. In 2022 the Town hired a rate consultant to prepare a wastewater rate structure for the next five years. On November 15, 2022 Town Council approved the five-year water and wastewater utility rates.

Fiscal Year 2022/2023 Accomplishments
Continued to allocate funds to the Collections Replacement Fund for future wastewater collections system and pump station equipment repair/ replacement.

Completed Annual Inflow and Infiltration Reduction Program (WW-2023).

Completed Utility Rate Study and implemented year one of the five-year water and wastewater utility rates that were adopted by Town Council on November 15, 2022.

Fiscal Year 2023/2024 Goals and Objectives
Allocate funds to Collections Replacement Fund for future wastewater collections system and pump station equipment repair/ replacement.

Complete Annual Inflow and Infiltration Reduction Program (WW-2024).

Allocate funds to the Sewer Main Replacement and Repair Program (WW-3024).

Budget Highlights
$30,043 is budgeted as a transfer to Debt Service Fund 53 to cover the Wastewater Capital proportionate share of the 2020 Direct Placement Financing for the Madison/Yount Sewer Project.

In Fiscal Year 2023/2024 this fund will be able to meet the 5% of asset value Reserve for Emergency Capital Replacement that was established per policy.
$400,000 to replace the current vacuum/jet truck (Vactor Truck).

Did You Know?
The primary funding source for this capital improvement fund is the Wastewater Utility Operating Fund 62. In Fiscal Year 2023/2024 Fund 62 plans to contribute $450,000 towards Wastewater Utility Collection Capital Improvement projects.

Town of Yountville Fiscal Year 2023/2024 Annual Budget
Wastewater Utility Collection Capital
Improvement Fund Expenditures
Enterprise Fund 64 Department 4519
224
Revenue & Transfers In
$ 1,648 $ 2,292 $ 2,000 $ 4,000 $ 6,000
0 17,716 0 0 0
350,000 500,000 600,000 300,000 450,000
$ 351,648 $ 520,008 $ 602,000 $ 304,000 $ 456,000
(3301) Interest Income
(3799) Allocate Impact Fees
(3962) Interfund Transfer - WW Utility Ops
Total
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Expenditures and Transfers Out

TOTAL EXPENDITURES
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Capital Improvements $108 $177,804 $253,000 $1,523,668 $653,000 Utility Systems $13,345 $0 $0 $0 $0
Depreciation Expense $63,642 $69,795 $72,000 $144,000 $72,000 Interfund Transfer-Debt Svc (2020) $29,838 $29,755 $29,991 $59,982 $30,043 TOTAL $106,933 $277,355 $354,991 $1,727,650 $755,043
Capital Projects Detail
Capital Improvements and Utility Systems Detail
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Wastewater and Water Reclamation Projects
(WW-0023) Pipe Burst Town Force Main $13,346 $0 $0 $0 $0 (WW-0032) Safety Net and Safety Hinged Doors
at Hand Well Access $0 $0 $20,000 $10,000 $10,000
(WW-0033) Pump Station Assessment and
Capacity Evaluation $0 $0 $40,000 $40,000 $40,000
(WW-0041) New Vactor Truck $0 $0 $0 $0 $400,000
(WW-2023) Inflow and Infiltration Reduction (Aline) $26 $92,773 $91,000 $698,334 $0 (WW-2024) Inflow and Infiltration Reduction
Program (A-line) $0 $0 $0 $0 $95,500
(WW-3023) Sewer Main Replacement and
Repair $82 $72,526 $88,500 $0 $0
(WW-3024) Sewer Main Replacement and
Repair Program $0 $0 $0 $0 $93,000
(WW-5023) Pump Station Equipment
Replacement $0 $12,505 $13,500 $13,500 $0
(WW-5024) Town Pump Station Equipment
Replacement Program $0 $0 $0 $0 $14,500

WASTEWATER AND WATER RECLAMATION
PROJECTS TOTAL $13,454 $177,804 $253,000 $761,834 $653,000 TOTAL $13,454 $177,804 $253,000 $761,834 $653,000
225
Summary of Fund Balance Activity
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Department Overview
The Sewer Connection Impact Fee Fund was established in June 2005 with the adoption of Ordinance No. 362-05 and Municipal Code Section 3.40 to account for impact fees collected for existing and planned sewer system facilities, projects, and infrastructure.

Sewer Connection Impact Fees are collected on new residential and commercial development, conversions, and expansions as provided in Municipal Code Section 3.40.

The Town continues to near build out and impact fees will not be a significant revenue source going forward to assist in funding the construction and maintenance of the Town’s wastewater system.

Fiscal Year 2022/2023 Accomplishments
Conducted Impact Fee Study to review existing Sewer Connection Impact Fee amount.

Fiscal Year 2023/2024 Goals and Objectives
Implement any necessary changes to the Sewer Connection Impact Fee amount based on completion of Impact Fee Study.

Allocate any Impact Fees collected.

Budget Highlights
Current practice is not to budget impact fees as development is limited in number and timing is difficult to predict.

Did You Know?
Impact Fees are increased annually in July based on the Engineering News-Record (ENR) Construction Cost Index adjustment.

Revenue & Expenses
$ 0 $ 0 $ 0 $ 0 $ 0
0 17,716 0 0 0
0 -17,716 0 0 0
0 0 0 0 0
$ 0 $ 0 $ 0 $ 0 $ 0
Revenues
(3701) Impact Fees
(3799) Allocate Impact Fees
Expenses
Revenues Less Expenses
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Town of Yountville Fiscal Year 2023/2024 Annual Budget
Sewer Connection Impact Fee Fund
Enterprise Fund 65
227
Summary of Fund Balance Activity
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228
Department Overview
The State of California charges an annually increasing per gallon tax on the purchase of motor vehicle fuel. A portion is allocated to the Town of Yountville under five (5) different formulas as specified in the California Streets and Highways Code (SHC) (Sections 2103, 2105, 2106, 2107, 2107.5). These monies are generally allocated on a per capita basis. Gas Tax revenue is restricted for the repair, maintenance, and upkeep of Town streets and roads. A small amount is allocated for engineering and related administration costs.

The State Gas Tax Fund utilizes this state funding source and accounts for maintenance and capital expenditures associated with street improvement projects within Town.

Fiscal Year 2022/2023 Accomplishments
The Town maintained a Pavement Condition Index (PCI) of 78. This is the highest rating in any of the Napa County jurisdictions.

Gas Tax Funds were used for the Plans, Specifications and Engineering (PSE) and project management of streets related projects.

Fiscal Year 2023/2024 Goals and Objectives
Utilize Gas Tax Funds to increase/maintain the pavement condition index by supplying Plans, Specifications and Engineering for the Annual Street Maintenance Program.

Budget Highlights
The following projects are partially funded from the Gas Tax fund and augmented by the Capital Improvement Program (Fund 50):
$87,000 is budgeted for the (GT-3024) Plans, Specs and Engineering for Paving Projects. This fund will primarily support Measure T Projects. The attached map illustrates the proposed projects that will use Gas Tax money for PSE.

Did You Know?
By using Gas Tax monies to fund engineering and design, more Measure T monies can be applied directly to street repair.

A summary of the Capital Improvement Program for Fiscal Year 2023/2024 can be found in the last section of the budget document.

Details of the Town’s Five-Year Capital Improvement Program (CIP) can be viewed by clicking this link to the Town’s website www.townofyountville.com Public Works Department page.

The Town’s monthly portion of Highway Users Tax can be viewed by clicking this link to the California State Controller’s Office website. https://www.sco.ca.gov/ard_payments_highway.html Town of Yountville Fiscal Year 2023/2024 Annual Budget
State Gas Tax Fund
Special Revenue Fund 20 Department 6000
229
Revenues
$ 342 $ 188 $ 200 $ 200 $ 250
14,943 16,298 18,265 18,265 18,630
11,643 12,270 12,949 12,949 13,208
19,568 23,211 26,363 26,363 26,890
20,220 19,490 24,928 24,928 25,427
1,000 1,000 1,000 1,000 1,000
$ 67,716 $ 72,458 $ 83,705 $ 83,705 $ 85,405
(3301) Interest Income
(3410) Gas Tax Section 2105
(3411) Gas Tax Section 2106
(3413) Gas Tax Section 2103
(3415) Gas Tax Section 2107
(3416) Gas Tax Section 2107.5
Total
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Expenditures
State Gas Tax Fund 20 Expenditure Budget
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Infrastructure $69,728 $56,172 $85,000 $98,828 $87,000
TOTAL $69,728 $56,172 $85,000 $98,828 $87,000
Capital Projects Detail
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Streets and Transportation Projects
(GT-3021) Paving Projects - Plan, Specs,
Engineering $69,728 $0 $0 $0 $0
(GT-3022) Paving Projects - Plan, Specs,
Engineering $0 $56,172 $0 $0 $0
(GT-3023) Paving Projects - Plan, Specs,
Engineering $0 $0 $85,000 $98,828 $0
(GT-3024) Paving Projects - Plan, Specs,
Engineering $0 $0 $0 $0 $87,000

STREETS AND TRANSPORTATION PROJECTS
TOTAL $69,728 $56,172 $85,000 $98,828 $87,000
TOTAL $69,728 $56,172 $85,000 $98,828 $87,000
Summary of Fund Balance Activity
230
Department Overview
The Public Educational and Government Access Fund (PEG) is a Special Revenue Fund due to its restricted use.

Municipal Code Section 5.16.020 State video franchise fees and public, educational and governmental access fees provide for the collection of PEG funds. Effective August 5, 2010, each State franchisee shall pay a fee to the Town equal to one percent of gross revenues (“PEG access facilities fee”) of that State video franchise holder to support public, education, and governmental access channel facilities within the Town. This fund accounts for collection of PEG revenues and expenditures related to the PEG channel which are restricted for the use of purchase of equipment related to education and government broadcasting.

The State franchise fee required shall be paid to the Town quarterly, in a manner consistent with California Public Utilities Code Section 5860.

Fiscal Year 2022/2023 Accomplishments
Upgraded the Town Council Chambers equipment to support video conferencing and live-streaming coordination.

Purchased five replacement microphones for council dais as well as four wireless microphones used for audience participation.

Collected quarterly franchise fees.

Fiscal Year 2023/2024 Goals and Objectives
The Town does not have any planned upgrades for Fiscal Year 2023/2024. The amount budgeted is a placeholder for unexpected equipment failure and the potential need for replacement equipment.

Budget Highlights
This is a declining revenue source due to reduced cable customer base as alternative methods of television programming services are becoming more popular.

Did You Know?
Town Council meetings can be viewed on local cable Channel 28 and the Town's Streaming Media Player at www.townofyountville.com/livevideo.

The Town contracts with Napa Valley TV (Napa Public Access Cable Television) which provides support televising our Town Council, Zoning & Design Review Board, and Parks & Recreation Advisory Commission meetings.

Town of Yountville Fiscal Year 2023/2024 Annual Budget
Public Education and Government Access Fund
Special Revenue Fund 21 Department 1012
231
Revenue
Data
$ 10,101 $ 14,176 $ 13,500 $ 13,500 $ 13,500
252 216 300 800 400
$ 10,353 $ 14,392 $ 13,800 $ 14,300 $ 13,900
(3022) PEG Fees
(3301) Interest Income
Total
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Expenditures

TOTAL EXPENDITURES
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Machinery & Equipment >$10k $0 $0 $0 $23,500 $0
Machinery & Equipment < $10k $0 $18,873 $5,000 $5,000 $5,000 TOTAL $0 $18,873 $5,000 $28,500 $5,000
Summary of Fund Balance Activity
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Department Overview
In 2016, Town Council approved a Public Art Program Fee to assist in enhancing outdoor public art in the commercial district. This restricted fund ensures that the Town can sustain the development and ongoing maintenance of its outdoor public art assets. This fund is exclusively used for the acquisition, installation, improvement, and maintenance of physical artwork to be displayed in the Town for public view. The revenue deposited into this fund can also be used for the administration of the public art program.

All commercial applicants applying for a building permit are required to pay one percent (1%) of the project valuation as stated on the building permit. Applicants have two (2) options to satisfy the requirement for placement of art by either 1) installing or maintaining public art for public view at 1% of the project valuation, or 2) by paying an in-lieu fee-based on 1% of project valuation into the Public Art Fund administered by the Arts Commission.

The Public Art Program Fee was introduced to Town Council by the Yountville Arts Commission.

The Commission provides vision, leadership, inspiration, and support to artists and their art in Yountville. The Commission believes that public art enhances the quality of life for individuals living in, working in and visiting Yountville.

Fiscal Year 2022/2023 Accomplishments
Rotated 8 sculptures on the Public Art Walk. This would not be possible without the work of our Public Works Department who assists with most installations.

Maintained “Shop the Art Walk” digital catalog and marketing effort.

Fiscal Year 2023/2024 Goals and Objectives
Continue to find creative ways to solicit new artists to apply to join the Art Walk.

Budget Highlights
This budget is used exclusively for the Yountville Art Walk. As the fund balance grows, Yountville Arts will analyze projects about annual maintenance, artist stipends and installation costs.

Did You Know?
Revenue in this fund is dependent on commercial building permit activity as well as project valuation and can therefore be difficult to predict.

Town of Yountville Fiscal Year 2023/2024 Annual Budget
Public Art Program Fee Fund
Special Revenue Fund 23 Department 5414
233
Revenues
Data
$ 430 $ 154 $ 300 $ 600 $ 400
32,600 10,052 5,000 8,356 5,000
$ 33,030 $ 10,206 $ 5,300 $ 8,956 $ 5,400
(3301) Interest Income
(3113) Public Art Program Fee
Total
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Expenditures

TOTAL EXPENDITURES
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Other Supplies & Materials $5,085 $5,699 $4,500 $4,500 $3,500 Art Maintenance $375 $0 $2,700 $2,700 $1,500
Contract Services $31,206 $22,331 $13,500 $21,888 $17,500 TOTAL $36,666 $28,030 $20,700 $29,088 $22,500
Summary of Fund Balance Activity
234
Department Overview
This fund accounts for activity related to grants awarded to the Town for home rehabilitation activity. This program supports home improvement projects for low-income eligible residents and aid them in bringing their homes up to current building code standards. The Home Rehabilitation Program provides qualifying homeowners with zero to low interest loans to complete vital rehabilitation projects. Prior to receiving the loan, the borrower is required to verify eligibility by providing proof of income and proof of home ownership.

Initially in 2014, the Town was awarded a CalHome Program Grant and Federal HOME Program Grant from the California Department of Housing and Community Development (HCD). After the initial grant period ended, the Town was then awarded a $500,000 HOME grant (HOME Grant) in 2018.

In Fiscal Year 2020/2021, the Town worked with the City of Napa and HCD to add a Tenant-Based Rental Assistance (TBRA) as a new approved activity within the HOME Program Grant. This program utilized the state and federal funding to assist low-income residents in making rent payments. The TBRA program sunset in 2022.

Most recently in January 2023, the Town was awarded an additional $500,000 to use towards more home rehabilitation projects.

The Town entered into an agreement with the Housing Authority of the City of Napa to administer these grants. The Housing Authority markets the program and receives the applications, performs income determinations and eligibility for the assistance, works write ups for the rehab work, manages the projects, processes the grant draw down for the loans funded, performs quarterly and annual reporting, completes annual monitoring of the recipients of the rehab loans, and carries out other administrative tasks.

Homeowners may choose to repay the loan at their leisure, but most often repayments occur at the sale of the property. When the loan is repaid, the money obtained returns to this fund and is then used to finance additional qualifying rehabilitation projects. In this sense, it is a revolving loan program, utilizing grant funds to finance as many rehabilitation projects as possible.

Fiscal Year 2022/2023 Accomplishments
This fiscal year the Town has assisted one homeowner with an eligible home rehabilitation project.

The Town received two loan repayments for a total amount of $83,061.

Fiscal Year 2023/2024 Goals and Objectives
Continue to administer and manage grant program.

Work with the Housing Authority of the City of Napa to explore options for increasing utilization of grant funds.

Budget Highlights
The budgeted $100,000 Federal Home Grant revenue and expenditure represent the expected amount of grant revenue the Town will receive and utilize from the $500,000 HOME Grant.

Did You Know?
42 home rehabilitation projects throughout the Town have received funding through these programs.

Town of Yountville Fiscal Year 2023/2024 Annual Budget
Housing Grant Fund
Special Revenue Fund 24 Department 1500
235
Funds are recovered through the repayment of the grant-funded loans when a home is sold.

Revenues
Data
$ 177 $ 171 $ 100 $ 1,600 $ 1,000
0 0 20,000 10,000 0
0 79,739 100,000 50,000 100,000
14,983 7,231 0 37,402 0
15,000 34,464 0 45,659 0
$ 30,160 $ 121,605 $ 120,100 $ 144,661 $ 101,000
(3301) Interest Income
(3408) CalHome Grant
(3432) Federal Home Grant
(3422) CalGrant Repayment - State
(3423) CalGrant Repayment - Fed
Total
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Expenditures
Housing Grant Fund 24 Expense table
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed HOME Rental Assistance $0 $26,517 $0 $7,442 $0
CalHome Grant Awards $75 $0 $20,000 $0 $0
Federal Home Grant Awards $93,162 $20,280 $100,000 $50,000 $100,000 TOTAL $93,237 $46,797 $120,000 $57,442 $100,000
Summary of Fund Balance Activity
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https://controlpanel.opengov.com/stories/townofyountvilleca/story/622a746d04ec87737ab7618d/preview Department Overview
In 2012, Napa County voters passed a half-cent sales tax known as Measure T. This countywide sales tax is administered by Napa Valley Transportation Authority (NVTA) and is collected and distributed by Napa County for road maintenance that began in 2018. Measure T is estimated to provide $525,000 annually to fund street, sidewalk, streetlight, and related projects.

Measure T requires the Town to continue to maintain its pre-existing expenditure level efforts on road maintenance (as measured by the average general fund expenditures on pavement maintenance activities during Fiscal Year 2007/2008, Fiscal Year 2008/2009, and Fiscal Year 2009/2010). This amount, known as Maintenance of Effort (MOE), must also be spent by the Town in the form of General Fund expenditure each year to remain eligible to receive Measure T funds.

As part of the biennial update to NVTA, the MOE was updated and approved by Council. It is presented to NVTA and certified by the Independent Taxpayer Oversight Committee annually.

The Town covers its required MOE through the work scope in the Streets Maintenance budget (01- 4305). The Independent Taxpayers Oversight Committee approved MOE for the Town for Measure T is $223,604.

Fiscal Year 2022/2023 Accomplishments
Achieved a Pavement Condition Index (PCI) of 79, which is the highest in the Napa Valley.

Completed the Measure T Street Rehabilitation at various locations including, Yount Mill Road, Mesa Court, Finnell Road, Humboldt Street, and Harvest Court.

Completed Mesa Court and Yount Mill Road grind and overlay.

Updated the Measure T 5-year plan to maximize PCI improvement in the coming 5-year period and had 5-year plan and maintenance of effort certified by NVTA and ITOC.

Fiscal Year 2023/2024 Goals and Objectives
Use Measure T Funds for the Annual Streets Maintenance Program (MT-3024). The anticipated street improvement project will include Humboldt Street, Harvest Court, Finnell Road, Heather Street, Yountville Cross Road, and Yount Street.

Budget Highlights
$250,000 is estimated to be utilized for the Annual Street Maintenance and Paving Program (MT-3024). $275,000 is estimated to build fund balance for the large North Washington Street project in future years.

Town of Yountville Fiscal Year 2023/2024 Annual Budget
Measure T Transportation Improvement Fund
Special Revenue Fund 25 Department 6000
237
Did You Know?
The average asphalt surface drops only 40% in condition during the first 75% of its life. This means that if you maintain your asphalt over the years, it will last you a long time.

The Town received a Pavement Condition Index (PCI) of 78 for its streets. This is the highest rating in any of the Napa County jurisdictions.

A summary of the Capital Improvement Program for Fiscal Year 2023/2024 can be found in the last section of the budget document.

Details of the Town’s Five-Year Capital Improvement Program (CIP) can be viewed by clicking this link to the Town’s website https://www.townofyountville.com/departments-services/public-works/capital-improvementprogram Public Works Department page.

Revenues
$ 0 $ 326 $ 200 $ 200 $ 750
550,281 668,273 525,000 525,000 525,000
$ 550,281 $ 668,599 $ 525,200 $ 525,200 $ 525,750
(3301) Interest Income
(3417) Measure T
Total
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Expenditures
Measure T Transportation Improvement Fund 25 Expenditure ... 2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Infrastructure $463,684 $532,705 $525,000 $525,000 $525,000 TOTAL $463,684 $532,705 $525,000 $525,000 $525,000
Capital Projects Detail
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Streets and Transportation Projects
(MT-3021) Annual Street Maintenance and
Paving Program $463,684 $0 $0 $0 $0
(MT-3022) Annual Street Maintenance and
Paving Program $0 $532,705 $0 $0 $0
(MT-3023) Annual Street Maintenance and
Paving Program $0 $0 $525,000 $525,000 $0
(MT-3024) Annual Street Maintenance and
Paving Program $0 $0 $0 $0 $525,000

STREETS AND TRANSPORTATION PROJECTS
TOTAL $463,684 $532,705 $525,000 $525,000 $525,000
TOTAL $463,684 $532,705 $525,000 $525,000 $525,000
238
Summary of Fund Balance Activity
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239
Department Overview
In 2017, the Governor signed Senate Bill 1 (SB1), known as the Road Maintenance and Rehabilitation Act. SB1 increased the per gallon fuel excise taxes; increased diesel fuel sales taxes and vehicle registration fees; and provides for inflationary adjustments to tax rates in future years.

Funding from SB1 helps the Town maintain and rehabilitate streets/roads, and active transportation infrastructure now and into the future.

To ensure revenues are used in a cost-effective manner, the Town of Yountville uses a pavement management system to develop project lists in high priority areas.

Fiscal Year 2022/2023 Accomplishments
SB1 monies were used for the Curb, Gutter, and Sidewalk Program (SB-6023).

Fiscal Year 2023/2024 Goals and Objectives
Continue to utilize Road Maintenance and Rehabilitation Act (SB1) funds to maintain and rehabilitate Yountville transportation infrastructure.

Budget Highlights
The Town will receive approximately $65,000 in SB1 revenues in Fiscal Year 2023/2024. $67,000 is budgeted to continue with Curb, Gutter, and Sidewalk Replacement (SB-6024). Improvements will be made in various locations in advance of the street improvements being made later in the fiscal year.

Did You Know?
A summary of the Capital Improvement Program for Fiscal Year 2023/2024 can be found in the last section of the budget document. Details of the Town’s Five-Year Capital Improvement Program (CIP) are available on the Town’s website at www.townofyountville.com under the Public Works Department.

Any person can view the Town’s apportionment of RMRA-LSR funds at http://www.sco.ca.gov/ard_local_apportionments.html
Revenues
$ 256 $ 223 $ 200 $ 200 $ 300
53,865 53,577 64,949 64,949 65,000
$ 54,121 $ 53,800 $ 65,149 $ 65,149 $ 65,300
(3301) Interest Income
(3419) Road Maint. Rehab Act
Total
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Town of Yountville Fiscal Year 2023/2024 Annual Budget
Road Maintenance and Rehabilitation Act (SB1)
Fund
Special Revenue Fund Department 26-6000
240
Expenditures
Road Maintenance & Rehab SB1 Fund 26 Expenditure Budget 2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Infrastructure $50,102 $17,816 $66,000 $75,460 $67,000
TOTAL $50,102 $17,816 $66,000 $75,460 $67,000
Capital Projects Detail
Exp - Road Maintenance and Rehabilitation Act (SB1) Fund ... 2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Streets and Transportation Projects
(SB-6021) Curb, Gutter, & Sidewalk
Replacement $50,102 $0 $0 $0 $0
(SB-6023) Curb, Gutter, and Sidewalk
Replacement $0 $0 $66,000 $66,000 $0
(SB-6024) Curb, Gutter, and Sidewalk
Replacement $0 $0 $0 $0 $67,000
(MT-3022*) Annual Street Maintenance and
Paving Program $0 $17,816 $0 $0 $0
(MT-3023*) Annual Street Maintenance and
Paving Program $0 $0 $0 $9,460 $0

STREETS AND TRANSPORTATION PROJECTS
TOTAL $50,102 $17,816 $66,000 $75,460 $67,000
TOTAL $50,102 $17,816 $66,000 $75,460 $67,000
Summary of Fund Balance Activity
241
Department Overview
In 2012, Napa County voters passed a half-cent sales tax called Measure T. This new countywide sales tax is administered by Napa Valley Transportation Authority (NVTA) and is collected and distributed by Napa County for road maintenance that began in 2018. Measure T is estimated to provide $525,000 annually to fund street, sidewalk, and streetlight and related projects. The funds are used for projects that will improve the pavement conditions of streets, sidewalks, and related street infrastructure projects.

The Measure T Ordinance also requires 6.67% of other monies set aside for Class 1 Bicycle improvements:

In order to receive annual allocations under Measure T, the Agencies (collectively in the County) must demonstrate that at least 6.67% of the value of the allocations each year under Section 3(A) has been committed to Class I Bike Lane project(s) identified in the adopted Countywide Bicycle Plan, as that Plan may be amended from time to time, through funding not derived from this ordinance.

This obligation may be fulfilled by local or formula specific funds, in an amount that equals 6.67% over the term of this ordinance. Funding for Class I Bike Lane projects that are funded by philanthropy, state discretionary funding or federal discretionary funding shall not count toward the 6.67%. Discretionary funding means any funding that is not tied to a specific state or federal program or formula.

Fiscal Year 2022/2023 Accomplishments
The 6.67% obligation as required by the Measure T Ordinance to comply with the intent of the Ordinance has been met with previous year’s projects. No funds were budgeted in this account for the Fiscal Year 2022/2023 period.

Fiscal Year 2023/2024 Goals and Objectives
The 6.67% obligation as required by the Measure T Ordinance to comply with the intent of the Ordinance has been met with previous year’s projects. No funds were budgeted in this account for the Fiscal Year 2023/2024 period.

Budget Highlights
The primary source of revenue for this fund is Capital Projects Fund 50, which is supported by General Fund revenue. The Town has previously fulfilled the 6.67% obligation and no General Fund allocation is required in Fiscal Year 2023/2024.

Town of Yountville Fiscal Year 2023/2024 Annual Budget
Measure T Equivalent (MTE) Fund Expenditures
Special Revenue Fund 27 Department 6000
242
Did You Know?
The Town met its prior 6.67% obligation by funding Finnell Path Resurfacing, Hopper Creek Path, Oak Circle to Mission and Yountville Vine Trail Resurfacing projects.

Several Town staff commute to work on the Vine Trail.

Revenues
$ 184 $ 115 $ 125 $ 350 $ 400
$ 184 $ 115 $ 125 $ 350 $ 400
(3301) Interest Income
Total
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Summary of Fund Balance Activity
243
Department Overview
New development activity within the Town is subject to a Fire Emergency Services Impact Fee to offset additional costs of personnel, facilities, and equipment required to meet the increased demands on fire and medical services. This fund accounts for those revenues to ensure funds are available for future fire engine replacements. Due to the limited amount of new development the current fund balance has been well below $100 since Fiscal Year 2013/2014. With the Town reaching build out, revenues for this fund are difficult to predict.

The General Fund will be required to cover the annual fire engine replacement cost as outlined in the March 2018 fire contract. The estimated cost to the General Fund for annual fire engine replacement is estimated to be $18,333.

Fiscal Year 2022/2023 Accomplishments
Paid a portion of the required cost share towards fire engine replacement per the contract with Napa County.

Fiscal Year 2023/2024 Goals and Objectives
Transfer any revenues generated to General Fund Department 01-3201 to offset the cost of fire engine replacement costs.

Budget Highlights
None.

Revenue and Expenditures
Data
$ 0 $ 0 $ 0 $ 0 $ 0
0 0 0 0 0
0 0 0 0 0
$ 0 $ 0 $ 0 $ 0 $ 0
Revenues
(3301) Interest Income
Expenses
Revenues Less Expenses
Collapse All 2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Town of Yountville Fiscal Year 2023/2024 Annual Budget
Fire Emergency Services Fund
Special Revenue Fund 28 Department 3201
244
Summary of Fund Balance Activity
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245
Department Overview
The purpose of this fund is to account for franchise fees monies received from the County of Napa on behalf of Upper Valley Disposal Service related to garbage, organic recycling, green waste collection services. The collected franchise fees are a non-restricted General Fund revenue source and can be used for a wide range of funding related to the recycling and collection services initiatives for the Town such as additional recycling and collection services and programs, community education and outreach, code compliance efforts, and street repairs related to impacts from heavy garbage trucks on residential streets as illustrative examples only.

Fiscal Year 2022/2023 Accomplishments
Collected quarterly franchise fees.

Fiscal Year 2023/2024 Goals and Objectives
Use UVDS Franchise Fee revenue to further recycling and collection services initiatives.

Budget Highlights
$6,500 budgeted for the Annual Community Clean Up Day.

With support of the Council, Upper Valley Waste Management, and Upper Valley Disposal Services, the Town is able to hold Shred-It Day and Town Clean Up Day to help residents keep our town clean and beautiful.

Revenue
$ 0 $ 20,245 $ 26,400 $ 107,000 $ 165,000
0 17 0 800 1,500
$ 0 $ 20,262 $ 26,400 $ 107,800 $ 166,500
(3020) Franchise Tax
(3301) Interest Income
Total
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Expenditures

TOTAL EXPENDITURES
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Community Clean Up Day $0 $0 $6,500 $6,500 $6,500
TOTAL $0 $0 $6,500 $6,500 $6,500
Town of Yountville Fiscal Year 2023/2024 Annual Budget
Upper Valley Disposal Service Franchise Fees
Fund
Special Revenue Fund 29 Department 1016
246
Summary of Fund Balance Activity
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247
Department Overview
Senate Bill 1186 (SB 1186) created Government Code Section 4467. SB 1186 requires that a fee be assessed on newly issued and renewed business licenses. The intent of this additional fee is twofold; to generate revenue for improving disability access and compliance within the jurisdiction, and to provide funds for the California Division of the State Architect (DSA) to use in maintaining oversight of the Certified Access Specialist (CASp) program.

For the period of January 1, 2018 through December 31, 2023 the fee is $4.00. This is a substantial increase of the fee that was previously only $1.00. Of the amount collected, 90% is retained by the local entity, and 10% is remitted to the DSA on a quarterly basis. Annually in January, an annual report is completed and submitted to the DSA to disclose total amount of fees collected, and reconcile the amount remitted to the DSA. After the annual report is finalized, the Town’s portion of the fee is transferred into Fund 50 to aid in covering costs of projects related to ADA improvements and requirements.

These fees were previously accounted for in the General Fund, in a liability account that did not show up as revenue. With the considerable increase in the fee amount, it was determined that these revenues should be in a Special Revenue Fund.

On January 1, 2024, the fee will be returned to $1.00, the original fee amount. The Town will then retain 70% of the fees collected and remit the remaining 30% to the DSA.

Fiscal Year 2022/2023 Accomplishments
Collected SB 1186 fees when business licenses are applied for and renewed.

Reported and remitted to the Division of the State Architect in a timely manner.

Transferred fees collected into Fund 50 to help cover costs for project CP-2023 (ADA Accessibility Improvements Program).

Fiscal Year 2023/2024 Goals and Objectives
Continue to collect, report, and remit fees as required by statute.

Utilize funds for the Town’s Americans with Disability Act (ADA) Improvements Program.

Budget Highlights
Any funds that become available will be transferred to Fund 50 to cover costs for the ADA Accessibility Improvements Program.

Did You Know?
The Town processes roughly 475 business licenses (new & renewals) each year which generates revenue for this fund.

Town of Yountville Fiscal Year 2023/2024 Annual Budget
CASp Certification and Training Fund
(SB 1186 Disability Access Fee)
Special Revenue Fund 30
248
Revenues
Data
$ 7 $ 4 $ 0 $ 12 $ 10
2,016 1,922 1,500 1,500 1,500
$ 2,023 $ 1,926 $ 1,500 $ 1,512 $ 1,510
(3301) Interest Income
(3705) SB 1186 Fees
Total
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Expenditures
CASp Certification & Training Fund 30 Expenditure Budget 2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Interfund Transfer - Capital Project $1,786 $1,997 $1,500 $2,090 $1,500 TOTAL $1,786 $1,997 $1,500 $2,090 $1,500
Summary of Fund Balance Activity
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249
Department Overview
The Housing Opportunity Fund, also known as the Housing Opportunity Program, was established to support the development of affordable housing units by providing Town funding assistance for affordable housing construction. This effort provides local lower income residents and workers in the hospitality and agricultural industries the opportunity to live in the community in which they work. This program recognizes the desire to have a socio-economically diverse population.

Revenue received from developer paid Housing Fair Share Impact Fees, General Fund transfers, and interest income provide the source of funds for these efforts.

The Town currently has 100 deed restricted affordable housing units. The Town is reaching buildout and there is limited commercial and residential land to build upon. This means that this will be a declining revenue source and there will be very limited funding from fair share fees in current and future years. The current practice is not to budget impact fees as development is limited in number and timing is difficult to predict. When revenue is received, the funds will be used for affordable housing projects and programs in tandem with the funds accounted for in Fund 71.

Fiscal Year 2022/2023 Accomplishments
Initiated conversations regarding town sponsored payment program for Additional Dwelling Units (ADUs) that would be deed restricted for low income rentals.

A total of $254 in Affordable Housing Fair Share in-lieu Fees were collected.

Fiscal Year 2023/2024 Goals and Objectives
Collaborate with official housing developers to sponsor projects.

Implement the financing for deed restricted ADUs.

Identify opportunities to support the Town’s affordable housing goals.

Budget Highlights
A budget of $13,400 is included for contribution to local housing advocates, including the Community Action of Napa Valley Homeless Shelter, Napa Valley Community Housing Farmworker Housing Project, and Fair Housing Napa Valley, consistent with the Town of Yountville General Plan Housing Element.

A budget of $60,300 is included to continue a contract with the City of Napa Housing Authority for housing management services. This represents a slight increase from previous years due to increased contract costs.

This fund is dependent on the General Fund, which has a responsibility under the Housing Element to sustain this program. The General Fund will be contributing $73,700 in Fiscal Year 2023/2024.

Did You Know?
Approximately 10% of Yountville’s housing stock is deed restricted affordable in support of the Town’s housing goals.

There are 100 affordable housing units in Town; 26 are owner-occupied, and 74 are renter occupied.

Town of Yountville Fiscal Year 2023/2024 Annual Budget
Housing Opportunity Program Fund
Special Revenue Fund 70 Department 1500
250
Revenue & Transfers
Data
$ 986 $ 495 $ 500 $ 2,200 $ 1,000
700 662 0 254 650
15,000 63,000 71,600 71,600 73,700
$ 16,686 $ 64,158 $ 72,100 $ 74,054 $ 75,350
(3301) Interest Income
(3701) Impact Fees
(3901) Interfund Transfer - From General Fund
Total
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Expenditures

TOTAL EXPENDITURES
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Other Agencies $6,000 $6,000 $13,400 $13,400 $13,400
Contract Services $56,000 $57,000 $58,200 $58,200 $60,300 TOTAL $62,000 $63,000 $71,600 $71,600 $73,700
Summary of Fund Balance Activity
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251
Department Overview
On November 6, 2018, Yountville voters approved Measure S which increased the Transient Occupancy Tax (TOT) by one percent (1%) to support workforce and affordable housing efforts. It is a special tax for funding programs and services related to workforce and affordable housing and may only be used for that purpose, including projects within and outside the jurisdictional boundaries of the Town of Yountville.

There are several types of programs and services which could utilize Measure S funds, which include but are not limited to:

External services and programs that aid the Town in the management and oversight of its affordable housing programs.

External consultant and staff costs related to management oversight and development of affordable and workforce housing programs and related services.

Internal and external program costs to provide housing rehabilitation, inspection and management of existing rental registration program, and code enforcement and compliance of short-term rental restrictions to support and maintain existing rental housing stock.

Housing related provider and support services such as, but not limited to Fair Housing Napa Valley, and including other regional housing advocacy / services and non-profit housing resources support providers as outlined or in accordance with policy objectives in the Town’s General Plan and Housing Element.

Acquisition of existing deed restricted affordable properties which may come on the market to ensure that they remain deed restricted.

Incentives, grants or reimbursements of development impact fees and building permit fees for deed restricted affordable housing units.

Financial assistance for property owners who may choose to rent out rooms in their home to targeted employees who are employed locally in Yountville.

Development and funding of “down payment” assistance program for eligible targeted home buyers.

Debt payment for bonds, certificates of purchase or other appropriate structure to fund the purchase, acquisition, or construction of additional deed restricted affordable or workforce housing for local employees.

The only activity in this fund since its inception has been the purchase of 6631 Oak Leaf Court in 2022, which was then sold to Napa Valley Community Housing to administer as a deed-restricted low income residence.

Fiscal Year 2022/2023 Accomplishments
Continued to collect additional one percent of gross revenue reported by hotels which increased fund balance.

Fiscal Year 2023/2024 Goals and Objectives
Continue to grow the balance available in this fund.

Town staff will seek opportunities to utilize fund balance to increase affordable and workforce housing within the Town.

Budget Highlights
Allocation of $100,000 for draft Additional Dwelling Unit (ADU) Forgivable Loan Program.

Town of Yountville Fiscal Year 2023/2024 Annual Budget
Measure S, Affordable and Workforce Housing
Fund
Special Revenue Fund 71 Department 1600
252
Did You Know?
As of March 2023 the available balance in this fund is $2,159,278.

Revenue
$ 401,227 $ 817,043 $ 583,333 $ 647,917 $ 647,917
4,264 4,465 2,500 28,000 25,000
0 341,001 0 0 0
$ 405,491 $ 1,162,509 $ 585,833 $ 675,917 $ 672,917
(3035) Measure S. Affordable Housing
(3301) Interest Income
(3802) Sales Of Property & Equipment
Total
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Expenditures
Measure S Affordable & Workforce Housing Fund 71 Expendit... 2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Purchase of Property & Equip. $0 $336,241 $0 $0 $0
Contract Services $0 $8,236 $100,000 $0 $100,000
TOTAL $0 $344,477 $100,000 $0 $100,000
Summary of Fund Balance Activity
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253
Department Overview
In 1998, voters approved a half-cent sales tax increase for flood control purposes known locally as Measure A. Napa County and each City and Town within the county used Measure A proceeds generated within their jurisdictional boundaries for projects that were specified in the ballot measure.

For the Town of Yountville, the Measure A could be utilized for:

The Town’s projects eligible for Measure A funding included:

All projects defined above have been completed. The Town has a small fund balance from the remaining Measure A revenues. This fund will be used to preserve the taxpayers’ investment in the flood protection projects within the mobile home parks and surrounding areas. The funds are a special maintenance account and can only be used for project maintenance within the original scope of approved Measure A projects. This includes the Flood Barrier Wall and improvements performed in Beard Ditch and Hopper Creek for Measure A related projects.

1. Flood protection for the Town’s mobile home parks and surrounding areas; and

2. Hopper Creek and Beard Ditch improvements and restoration for flood protection.

1. Flood Barrier Project for two mobile home parks;

2. Phase I Hydrologic Study of the Hopper and Hinman Creek Watershed;

3. Phase II Hydrologic Study & Design of the Hopper and Hinman Creek Watershed;

4. Hopper Creek Diversion Structure Bank Stabilization;

5. Beard Ditch Bank Repair;

6. Hopper Creek Improvements Project (HOP): HOP 5, HOP 10, Villagio Channel, and Sedimentation Basins..

Fiscal Year 2023/2024 Goals and Objectives
Continue to oversee, monitor, and maintain the Floodwall and its related infrastructure system.

Conduct annual training exercise to ensure public works staff and first responders are trained and aware of how to operate the flood barrier.

Conduct annual Floodwall inspection prior to the rainy season to ensure that the wall meets the operational needs as designed.

Utilize fund balance to pay for eligible projects.

Budget Highlights
$100,000 is budgeted for the Hydroflush Drainage Infrastructure Project (DF-0018). $55,000 is budgeted for the Replacement of Flood Basin Fence Project (DF-0019).

Town of Yountville Fiscal Year 2023/2024 Annual Budget
Measure A Maintenance Fund
Special Revenue Fund 75 Department 4330
254
Did You Know?
The sunset date of this half-cent Measure A sales tax was June of 2019.

The establishment of the Measure A Maintenance Fund in Fiscal Year 2018/2019 allowed for the maintenance of infrastructure as required by the Napa County Auditor/Controller.

In preparation for a flood, it is important to stock up on first aid items, non-perishable foods, 3 gallons of water per person for 3 days, battery operated radio for weather reports, extra batteries, personal hygiene necessities.

Revenues & Transfers
$ 2,327 $ 1,462 $ 2,000 $ 3,500 $ 4,000
0 2,145 0 0 0
$ 2,327 $ 3,607 $ 2,000 $ 3,500 $ 4,000
(3301) Interest Income
(3420) Measure A
Total
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Expenditures

TOTAL EXPENDITURES
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Facilities/Grounds Maintenance $0 $0 $20,000 $20,000 $20,000 Capital Improvements $0 $0 $0 $0 $55,000
Infrastructure $0 $0 $0 $0 $100,000
TOTAL $0 $0 $20,000 $20,000 $175,000
Summary of Fund Balance Activity
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255
Department Overview
The Tallent Lane Benefit District was established to provide safer and improved access to properties fronting Tallent Lane. A fee of $3,327 per home or per lot, and $1,663 per second unit are the major sources of revenue. This benefit district remains a funding vehicle for residents to improve Tallent Lane, which is a private road.

Pursuant to Resolution 769 dated June 6, 1989 this Benefit District fund is established to provide a funding mechanism to widen Tallent Lane for safety and improved access to at least 16 feet wide.

The project costs and easements are to be provided by the property owners abutting Tallent Lane.

Unless and until the road is improved to meet current Town standards the road shall remain by General Plan definition a small rural lane.

Fiscal Year 2022/2023 Accomplishments
No Tallent Lane Private Road Benefit District revenue.

Fiscal Year 2023/2024 Goals and Objectives
Evaluate potential project activities to allow for close-out of this long-standing fund.

Budget Highlights
This fund continues to accrue quarterly interest which increases the fund balance.

Revenue and Expenditures
Data
$ 92 $ 56 $ 100 $ 175 $ 175
89 56 100 175 175
3 0 0 0 0
0 0 0 0 0
$ 92 $ 56 $ 100 $ 175 $ 175
Revenues
(3301) Interest Income
(3704) Private Road Assessment
Expenses
Revenues Less Expenses
Collapse All 2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Town of Yountville Fiscal Year 2023/2024 Annual Budget
Tallent Lane Private Road Benefit District Fund
Special Revenue Fund 95 Department 4305
256
Summary of Fund Balance Activity
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257
Department Overview
The Mesa Court Drainage Benefit District was established in June of 1989 via Resolution Number 770 to address drainage problems within the geographic area of Mesa Court.

The first phase was completed in Fiscal Year 1999 and was financed by new development in the district. The last use of fund resources was in Fiscal Year 2005/2006 for drainage improvements ($10,000).

Fiscal Year 2022/2023 Accomplishments
No Mesa Court Drainage Benefit District revenue was collected.

Fiscal Year 2023/2024 Goals and Objectives
Evaluate potential project activities to allow for close-out of this long-standing fund.

Budget Highlights
This fund continues to accrue quarterly interest which increases the fund balance.

Revenue and Expenditures
Data
$ 282 $ 155 $ 200 $ 450 $ 400
248 155 200 450 400
35 0 0 0 0
0 0 0 0 0
$ 282 $ 155 $ 200 $ 450 $ 400
Revenues
(3301) Interest Income
(3703) Drainage Assessment
Expenses
Revenues Less Expenses
Collapse All 2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Summary of Fund Balance Activity
Town of Yountville Fiscal Year 2023/2024 Annual Budget
Mesa Court Drainage Benefit District Fund
Special Revenue Fund 96 Department 4305
258
Department Overview
In 2010, the County of Napa approved Resolution No. 2010-72 which created the Napa Valley Tourism Improvement District (NVTID), a benefit assessment district which includes all incorporated jurisdictions including the Town of Yountville and the unincorporated county. The NVTID levies a self-assessment of 2% of gross revenues on short-term (less than 30 days) room rental revenue on all lodging businesses. The NVTID was initially approved in 2010 for five (5) years and was then extended for an additional ten (10) years in 2015. The assessment revenue must be used for marketing, sales promotions and other tourist serving activities designed to increase tourism and to market the Napa Valley as a tourist, meeting and event destination.

The 2% self-assessment is allocated with 1.5% provided to the Napa Valley Tourism Corporation (NVTC) to administer the valley wide sales and marketing effort and .5% which is allocated to each local jurisdiction for tourism-related expenditures in accordance with the Management Plan in the individual jurisdiction.

The Town collects the 2% NVTID assessment at the same time as it collects the Town’s TOT taxes levied on lodging properties located in the Town. The Town forwards 1.5% to the County of Napa for the regional NVTID distribution and place .5% in the local NVTID-Yountville agency fund administered by the Town of Yountville serving as its fiduciary agent. In accordance with the NVTID Management Plan, the Town in its capacity as tax collector is paid a 1% administrative fee for its cost in collecting and forwarding assessment money and support of the local governing body.

The NVTID-Yountville local governing body is responsible for the development of an annual work plan, budget, approval of expenditures, and appropriate reports to the NVTID, Town of Yountville and County of Napa as may be required. The local governing body consists of four (4) lodging property representatives, one (1) Chamber of Commerce Board of Directors member, one (1) Town of Yountville elected official and the Town Manager or designee.

Fiscal Year 2022/2023 Accomplishments
Local governing body launched continuing promotional and marketing efforts.

Funded social media campaign and expanded marketing efforts to target markets through a contract with the Yountville Chamber of Commerce. This is consistent with the NVTID branding strategy, to use social media to market Yountville as a destination. Targeted marketing efforts related to COVID-19 recovery.

Funded several targeted familiarization (FAM) trips for media travel writers.

Provided funding for Art Sip and Stroll, Yountville International Short Film Festival, Napa Valley Museum, Napa Valley Vine Trail.

Fiscal Year 2023/2024 Goals and Objectives
Continue to collect and account for the 2% Tourism Improvement Assessment.

Maintain funding for the successful partnerships and marketing programs designed to bring visitors to Yountville in the shoulder season.

Evaluate new programs and initiatives and implement based on results of the adopted May 2018 Strategic Planning Retreat.

Budget Highlights
Town of Yountville Fiscal Year 2023/2024 Annual Budget
Tourism Improvement District Assessment Fund
Special Revenue Fund 22 Department 1015
259
This budget is shown for informational and planning purposes; actual approval of program expenditures are done by the NVTID-Yountville local governing body.

The Town of Yountville serves as the NVTID-Yountville’s fiduciary entity.

Did You Know?
Visit Napa Valley is one of the Napa Valley Tourism Improvement District's tools for marketing Yountville to travelers around the world.

The Yountville Chamber of Commerce serves as the local destination marketing organization (DMO) for Yountville.

Revenues
Data
$ 594,646 $ 1,209,223 $ 925,000 $ 958,917 $ 958,917
200,894 408,521 312,500 323,958 323,958
8,036 16,341 12,500 12,958 12,958
1,525 1,039 1,000 7,000 1,500
$ 805,100 $ 1,635,124 $ 1,251,000 $ 1,302,833 $ 1,297,333 (3040) Tourism Assessment - County
(3041) Tourism Assessment-Local
(3042) Tourism Assessment-Admin
(3301) Interest Income
Total
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Expenditures and Transfers

TOTAL EXPENDITURE BUDGET
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Other Agencies $588,613 $1,209,223 $925,000 $958,917 $958,917 Other Community Support $304,836 $278,839 $260,000 $330,000 $260,000 Interfund Transfer $8,036 $16,341 $12,500 $12,958 $12,958 TOTAL $901,484 $1,504,403 $1,197,500 $1,301,875 $1,231,875 260
Summary of Fund Balance Activity
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261
Department Overview
In February 2013, the Yountville Finance Authority issued 2013 Lease Revenue Bonds in the amount of $4,260,000 to fund a seismic retrofit for the historic Town Hall building and the reconstruction of streets and replacement of sewers on Madison & Yount Streets.

In 2012 the Town completed a feasibility study related to the structural strengthening of the 1930’s era unreinforced Town Hall building which is seismically unsafe. The feasibility study found a great likelihood of significant damage to the building in the event of a moderate earthquake that would result in disruption of vital public services and the Town’s ability to respond and rebuild after an incident. Town Hall was built in 1920 as an elementary school. In 1977 a new Yountville Elementary School was constructed because the existing building did not meet building code requirements for schools. Town staff then moved from Community Hall into the old school building, which became Town Hall. The bond proceeds also funded reconstruction of Madison Street from Washington to Yount, and Yount Street from Hopper Creek to Monroe along with replacement of the sewer lateral.

In June of 2020, these bonds were refinanced resulting in a savings in interest costs of $52,000.

The transactions of the refunded bonds are now reflected in Debt Service Fund 55. This fund continues to be included in the budget document for the sole purpose of displaying the historical activity.

Fiscal Year 2022/2023 Accomplishments
None, fund was closed in Fiscal Year 2020/2021.

Fiscal Year 2023/2024 Goals and Objectives
None, fund was closed in Fiscal Year 2020/2021.

Budget Highlights
This fund continues to be included in the budget for historical purposes only.

Expenditures and Transfers

TOTAL EXPENDITURES
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Interfund Transfer-Debt Svc (2020) $49,783 $0 $0 $0 $0
TOTAL $49,783 $0 $0 $0 $0
Town of Yountville Fiscal Year 2023/2024 Annual Budget
2013 Lease Revenue Bond Debt Service Fund 53
- Town Hall & Madison/Yount
Fund 53 Department 7000
262
Summary of Fund Balance Activity
Powered by OpenGov
263
Department Overview
In October 2017 the Yountville Finance Authority issued 2017 Lease Revenue Bonds in the amount of $8,500,000 to refund the 2008 Lease Revenue Bonds. This refunding allowed the Town to take advantage of a more favorable interest rate environment than at original issue. The structure of the new bonds mirrors that of the 2008 Bonds, which involves the Town leasing the community center site to the Authority and leasing the complete facility back for the Town’s use. The term for the 2017 Lease Revenue Bonds is 21 years, and over the course of this term, $1,630,628 will be saved because of this refunding.

The original bonds were issued to fund the construction of the Yountville Town Center Project, which consisted of the construction of a 7,500-square-foot Community Center and Library Building, the remodeling of the existing Community Hall, the construction of a new sheriff’s substation, and the construction and landscaping of a new 7,000-square foot Town Square. Total construction budget for the project was $11,197,600 and it was completed and opened for public use in November of 2009.

The Town is obligated to pay the debt from existing General Fund revenue sources and will budget an annual transfer from the General Fund each year to pay principal and interest payments as they come due.

Fiscal Year 2022/2023 Accomplishments
Annual lease revenue bond payments were made per schedule.

Fiscal Year 2023/2024 Goals and Objectives
Make timely annual debt service payments for a total of $542,643.

Budget Highlights
Transfer in from General Fund (01) in the amount of $545,000 to cover principal, interest and fiscal agent fees.

Did You Know?
The 2017 Lease Revenue Bonds will have an outstanding principal balance of $7,140,000 at June 30, 2023. The final maturity date is December 2039.

Town of Yountville Fiscal Year 2023/2024 Annual Budget
2017 Lease Revenue Bond Debt Service Fund 54
- Community Center Project
Fund 54 Department 7000
264
Revenue and Transfers
Data
$ 561 $ 310 $ 200 $ 10,000 $ 2,500
539,369 540,000 550,000 1,100,000 545,000
$ 539,930 $ 540,310 $ 550,200 $ 1,110,000 $ 547,500
(3301) Interest Income
(3900) Interfund Transfer
Total
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Expenditures

TOTAL EXPENDITURES
2020/2021 Actual 2021/2022 Actual 2022/2023 Adopted 2022/2023 Estimated 2023/2024 Proposed Bank & Fiscal Agent Fees $1,650 $1,650 $1,850 $3,700 $1,650 Principal $270,000 $285,000 $300,000 $600,000 $315,000
Interest $271,519 $257,644 $243,019 $486,038 $227,643
TOTAL $543,169 $544,294 $544,869 $1,089,738 $544,293
Summary of Fund Balance Activity
265
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266
Department Overview
In June 2020, the Yountville Finance Authority entered into a Direct Placement Financing with Westamerica Bank in the amount of $2,303,000 to refund the remaining principal balance of the 2013 Lease Revenue Bonds. The original bonds were issued to fund a seismic retrofit for the historic Town Hall building and the reconstruction of streets and replacement of sewers on Madison & Yount Streets. The result of the refunding was approximately $51,000 of savings in interest costs over the remaining life of the bonds.

Yountville City CouncilJune 6, 2023

Yountville City Council
June 6, 2023