Agenda packet — Yuba City City Council, August 19, 2025 (part 1 of 3)

The City has adopted a Reasonable Accommodations Policy that provides a procedure for receiving and resolving requests for accommodation to participate in this meeting. Please visit yubacity.net ADA & Accessibility Resources page. If you need assistance in order to attend the City Council meeting, or if you require auxiliary aids or services, e.g., hearing aids or signing services to make a presentation to the City Council, the City is happy to help. Accommodations should be requested as early as possible as additional time may be required in order to provide the requested accommodation; 72 hours in advance is suggested. Please contact City offices at (530) 822-4817 or (TTY: 530-822-4732), so such aids or services can be arranged. Requests may also be made by email at [email protected] or [email protected] or mail City Clerk, 1201 Civic Center Blvd, Yuba City, CA 95993.

AGENDA
AUGUST 19, 2025

REGULAR MEETING

CITY COUNCIL

CITY OF YUBA CITY
5:30 P.M. CLOSED SESSION

SUTTER ROOM/VIRTUAL
6:00 P.M. REGULAR MEETING

COUNCIL CHAMBERS/VIRTUAL
MAYOR ● Dave Shaw
VICE MAYOR ● Marc Boomgaarden
COUNCILMEMBER ● Toni Cole
COUNCILMEMBER ● Michael Pasquale
COUNCILMEMBER ● Wade Kirchner
CITY MANAGER ● Robert Bendorf
CITY ATTORNEY ● Shannon L. Chaffin
1201 Civic Center Blvd
Yuba City CA 95993
Wheelchair Accessible

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AGENDA

REGULAR MEETING

CITY COUNCIL - CITY OF YUBA CITY
AUGUST 19, 2025
5:30 P.M. CLOSED SESSION

SUTTER ROOM/VIRTUAL
6:00 P.M. REGULAR MEETING

COUNCIL CHAMBERS/VIRTUAL
Materials related to an item on this Agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s office at 1201 Civic Center Blvd., Yuba City, during normal business hours. Such documents are also available on the City of Yuba City’s website at www.yubacity.net, subject to staff’s availability to post the documents before the meeting.

The Council Chambers will be open for public attendance and participation. The meeting will also be live streamed for public viewing, but not participation, at the following link:
https://yubacity-net.zoom.us/webinar/register/WN_SETEYQbyTi6OgG_fLVqnnw. Emailed comments sent to [email protected] at least 24 hours before the meeting will be distributed to the City Council prior to the meeting. Please identify the Agenda item(s) addressed by the comments.

Public Comment:

Any member of the public wishing to address the City Council on any item listed on the closed session agenda, if any, will have an opportunity to present testimony to the City Council in the Council Chamber prior to the City Council convening into closed session. Comments from the public will be limited to three minutes. No member of the public will be allowed to be present once the City Council convenes into closed session.

Closed Session
A. Liability Claim:

Claimant: Harjinder Singh Gill, Claim No. 25-20
Agency claimed against: City of Yuba City
B. Liability Claim:

Claimant: Valley Fair Realty, Claim No. 25-21
Agency claimed against: City of Yuba City
C. Liability Claim:

Claimant: Carrie Mendoza, Claim No. 25-22
Agency claimed against: City of Yuba City
D. Public Employee – Recruitment/Appointment/Employment (Pursuant to Government Code, § 54957.) Title: City Manager
Regular Meeting

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Call to Order
Roll Call
__ Mayor Shaw
__ Vice Mayor Boomgaarden
__ Councilmember Kirchner
__ Councilmember Pasquale
__ Councilmember Cole
Invocation/Inspiration
Pledge of Allegiance to the Flag
City Attorney's Report on Closed Session Items, City Attorney Shannon Chaffin Agenda Modifications
Public Communication

1. Appearance of Interested Citizens
You are welcome and encouraged to participate in this meeting. Public comment is taken on action items appearing on the Consent Calendar or Business Items on the Agenda when they are called. Public comment on any other items within the scope of the City’s jurisdiction, including items not listed on the Agenda will be considered at this time. Public comment is limited to three minutes per speaker. Members of the public submitting written requests at least 24 hours prior to the meeting will be allotted five minutes to comment per speaker. Repetitive comments may be limited, and large groups are encouraged to select representatives to express the opinions of the group.

Consent Calendar
All matters listed under Consent Calendar are considered to be routine and can be enacted in one motion. There will be no separate discussion of these items prior to the time that Council votes on the motion unless members of the City Council request specific items to be discussed or removed from the Consent Calendar for individual action.

2. Minutes of the July 1, 2025 Regular Meeting of the City Council Minutes of the July 15, 2025 Special & Regular Meetings of the City Council Amended Minutes of the February 4, 2025 Regular Meeting of the City Council Recommendation: Approve the Minutes of July 01, 2025 Regular Meeting, the July 15, 2025 Special & Regular Meetings, and Amended Minutes of the February 4, 2025 Regular Meeting of the City Council

3. Public Works & Utilities Equipment Capital Acquisition Awards
Recommendation: A. Adopt a Resolution awarding a purchasing contract to Altec Industries, Inc. of Birmingham, AL for the purchase of one (1) Ford 550 4x2 Boom Truck in the amount of $129,381.04, including tax and contingency, and authorize the City Manager to execute the contract subject to review and approval as to legal form by the City Attorney, with the finding that it is in the best interest of the City.

B. Adopt a Resolution awarding a purchasing contract to N&S Tractor for the purchase of one (1) JCB 417 Wheel Loader, in the amount of $212,666.57, including tax and contingency, by piggybacking on Sourcewell Open Contract # 020223-JCB, and authorize the City Manager to execute the contract subject to review

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and approval as to legal form by the City Attorney.

C. Authorize the Finance Director to make a supplemental appropriation of $32,983.90 to account 6610-69415, utilizing Vehicle Replacement funds.

D. Adopt a Resolution awarding a purchasing contract to Holt of California for the purchase of one (1) CAT Compact Track Loader and Trailer in the amount of $217,983.90, including tax and contingency, by piggybacking on Sourcewell Open Contract # 011723-CAT, and authorize the City Manager to execute the contract subject to review and approval as to legal form by the City Attorney.

4. Designation of Voting Delegates for the League of California Cities Annual Conference in October 2025
Recommendation: Designate Mayor Dave Shaw to serve as the Voting Delegate for the 2025 League of California Cities Annual Conference in October 2025, and designate Councilmember Wade Kirchner to serve as an alternate

5. Pioneer Community Energy JPA Agreement Amendment Filing Recommendation: Receive and Acknowledge the Pioneer Community Energy Joint Powers Agreement Amendment Filing

6. Presentation of Investment Report – Quarter Ended June 30, 2025 Recommendation: Note & File Quarterly Investment Report

7. Authorizing Resolution Water System Consolidation - Tierra Buena Mobile Home Park
Recommendation: Adopt a Resolution authorizing the City Manager to sign and file a grant application for a financing agreement with the State Water Resources Control Board for the construction of the Tierra Buena Mobile Home Park water consolidation project

8. Electric Vehicle Infrastructure Plan - Grant Acceptance Recommendation: Adopt a Resolution that:

1. Accepts conditional award of grant funds for the
development of an Electric Vehicle Infrastructure Plan
from the California Department of Transportation

2. Delegates signing authority of agreements and any
amendments to the City Manager

3. Authorize the Finance Director to make a budget
adjustment to accept grant funds to account 305-43495
and to create a project and approve a supplemental
appropriation for expenditures

9. 19th Hole Taproom Department of Alcoholic Beverage Control (ABC) Application Recommendation: Adopt a Resolution making a finding of public convenience or necessity for the issuance of a Type 40 (on-sale beer) Alcoholic Beverage Control License at 673 Plumas Street (19th Hole

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Taproom)

10. 2025 Wastewater Collections Improvements Project
Recommendation: Adopt a Resolution adopting a CEQA Class 1 Categorical Exemption, approving the plans and specifications for the 2025 Watewater Collections Improvements Project and authorizing advertisement for bids on the project

11. Appointment to Regional Housing Authority
Recommendation: Approve the Mayor's Recommendation for Citizen Appointment to the Regional Housing Authority effective immediately Business Items

12. Add an Administrative Assistant to Public Works Department and Approve Side Letter with Mid-Manager’s unit
Recommendation: Adopt a Resolution adding 1.0 full-time Administrative Assistant position to Budget Unit 1905, Public Works Administration; approving a recruitment to fill the position with a regular, full-time appointment; and authorizing the City Manager and Human Resources Director to execute a side letter agreement to update the class titles represented by the Mid-Manager’s unit

13. Regional Housing Authority - Richland Village Funding Assistance Request Recommendation: Adopt a Resolution to:

A. Approve the Regional Housing Authority’s request for financial assistance in the amount of $1,500,000 for the Richland Village Affordable Housing project and;
B. Authorize the Finance Director to make a supplemental appropriation of $1,500,000 to Fund 298 Account 6098-65305 and;
C. Authorize the City Manager or designee to approve the necessary documents for processing the payment of the
funding request to Regional Housing Authority

14. Conduit financing for the Richland Village Apartments Project located at 470 Bernard Drive
Recommendation: 1) Conduct the public hearing under the requirements of TEFRA and the Internal Revenue Code of 1986, as amended (the
“Code”)
2) Adopt a Resolution approving the issuance of the Bonds by the CMFA for the benefit of Richland Village LP (the “Borrower”), to provide for the financing of the Project, such adoption is solely for the purposes of satisfying the requirements of TEFRA, the Code and the California Government Code Section 6500 (and following)

15. Zoning Code Amendment (ZC) 25-01, Rezoning 25-02; Plumas Street Overlay District
Recommendation: A. Conduct a Public Hearing; and
B. Introduce by title only and waive the first reading of an Ordinance of the City Council of the City of Yuba City finding that

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Zoning Code Amendment ZC 25-01 and Rezoning 25- 02 is not subject to environmental review and approving Zoning Code 25- 01 and REZONING 25-02, revising Title 8, Chapter 5, Article 38 of the Municipal Code to provide for Overlay Districts, adoption of an X28 District establishing the Downtown Plumas Street Overlay District, to prohibit new tobacco and vape retailers as well as retail stores authorized to sell beer, wine, and distilled spirits for consumption off premise consistent with a California Department of Alcoholic Beverage Control Type 20 or 21 License and rezoning certain properties among Plumas Street, Forbes Avenue, Scoot Street and Center Street from Community
Commercial District (C-2) Specific Plan to C-2-X28-SP

16. Introduction to the Water Rate Study
Recommendation: Direct staff to finalize the Water Rate Study for adoption and initiation of the Proposition 218 process
Future Agenda Items

17. Future Agenda Items
Reports and Communications
The following reports and communication items are provided for the Council’s information. No action can be taken on items under this section unless the Council agrees to include it on a subsequent agenda

18. City Manager's Report

19. City Council Reports
Adjournment

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CITY OF YUBA CITY
Public Communication
Members of the public may address the City Council on items of interest that are within the City’s jurisdiction. Individuals addressing general comments are encouraged to limit their statements.

Procedure
You are welcome and encouraged to participate in this meeting. Complete a Speaker Card located in the lobby and give to the Clerk, public comment is taken on action items appearing on the Consent Calendar or Business Items on the Agenda when they are called. Public comment on any other items within the scope of the City’s jurisdiction, including items not listed on the Agenda, will be considered at this time.

When a matter is announced, wait to be recognized by the Mayor to provide your comments to the Council. Comments should begin by providing your name and place of residence. A three minute limit is requested when addressing Council.

Request for additional time to address Council
Members of the public submitting written requests at least 24 hours prior to the meeting will be allotted 5 minutes to comment per speaker. Repetitive comments may be limited, and large groups are encouraged to select representatives to express the opinions of the group.

Procedure
When requesting to comment, please indicate your name and the topic and mail to:

City of Yuba City
Attn: City Clerk
1201 Civic Center Blvd
Yuba City CA 95993
Or email to:

Ciara Wakefield, City Clerk
[email protected]

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Agenda Item 2

CITY OF YUBA CITY

STAFF REPORT
Date: August 19, 2025
To: Honorable Mayor & Members of the City Council;
From: Administration Department
Presentation By: Ciara Wakefield, City Clerk
Summary
Subject: Minutes of the July 1, 2025 Regular Meeting of the City Council Minutes of the July 15, 2025 Special & Regular Meetings of the City Council Amended Minutes of the February 4, 2025 Regular Meeting of the City Council Recommendation: Approve the Minutes of July 01, 2025 Regular Meeting, the July 15, 2025 Special & Regular Meetings, and Amended Minutes of the February 4, 2025 Regular Meeting of the City Council
Fiscal Impact: None
Attachments:

1. 02-04-2025 Regular Meeting Minutes (Amended 08.19.25)

2. 07-01-2025 Regular Meeting Minutes (DRAFT)

3. 07-15-2025 Special Meeting Minutes (DRAFT)

4. 07-15-2025 Regular Meeting Minutes (DRAFT)
Prepared By: Submitted By:

Ciara Wakefield
City Clerk
Robert Bendorf
Interim City Manager

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ATTACHMENT 1

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MINUTES (Amended)

REGULAR MEETING

CITY COUNCIL - CITY OF YUBA CITY
FEBRUARY 4, 2025
6:00 P.M. REGULAR MEETING

COUNCIL CHAMBERS/VIRTUAL
Regular Meeting
The Regular Meeting of the City Council was called to order by Mayor Shaw at 6:00 PM Roll Call

Present: Mayor Shaw and Councilmembers Boomgaarden, Cole, Shaw, and Pasquale

Absent: Councilmember Kirchner
Invocation/Inspiration
Pastor Greg Mansur, Adventure Church
Pledge of Allegiance to the Flag
Lincoln School 4th and 5th Grade Students
City Attorney's Report on Closed Session Items
No reportable action from the 1/29/25 Closed Session
Agenda Modifications
No changes were made
Ceremonial Presentations

1. Certificate Presentation to Rachel Ostrander's 4th and 5th Grade Class - Lincoln Elementary School
Mayor Shaw presented a Certificate of Appreciation to Ms. Ostrander and Lincoln School 4th and 5th Grade students
Tasha Weaver from Senator Megan Dahle’s office presented a Certificate of Appreciation on behalf of Senator Megan Dahle, and Assemblyman Gallagher David Morgan presented a Certificate of Appreciation on behalf of Congressman LaMalfa

2. Sister City Association - 35 Year Anniversary Proclamation Mayor Shaw presented a proclamation to representatives from the Sister City Association

3. Toride City, Sister City - 35 Year Anniversary Proclamation Mayor Shaw will be presenting a proclamation to Toride City dignitaries in Japan next week

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4. CASA - Child Advocates Presentation by Nicole Rubio
Nicole Rubio, Volunteer Engagement Coordinator, and Katja Pollmann, Family Services Director, gave a presentation on Court Appointed Child Advocates (CASA) Public Communication

5. Appearance of Interested Citizens
Sammy Mendoza spoke
Consent Calendar
Councilmember Pasquale moved and Councilmember Cole seconded the motion to approve Consent Calendar items 6-8 (Item 9 was moved to Business Items for separate discussion)

6. Bains / Dhadli Subdivision (Final Map Approval)
Adopt Resolution 25-010 approving the Bains / Dhadli Subdivision Final Map, accepting dedication of rights-of-way, and easements shown thereon and authorizing the filing of the map. [Subdivision is located north of Bridge Street, and approximately 300 feet west of North Walton Avenue]

7. Approve the 2025 Feather River Air Quality Management District (FRAQMD) Board of Directors
Approve the Member Jurisdiction Appointments to the FRAQMD Board of Directors for 2025

8. Quit Claim Deed – Stafford Way at State Route 20
Adopt Resolution 25-011 authorizing the Public Works Director to execute a quit claim deed relinquishing street right-of-way to the State of California, Department of Transportation at Stafford Way and State Route 20 [Item 9 moved to Business Items]

9. Pioneer Community Energy Expansion to Include the City of Yuba City A. Adopt a Resolution requesting membership in Pioneer Community Energy and approving the Amended and Restated Joint Exercise of Powers Agreement as amended through Amendment No. 5; and
B. Adopt an Ordinance of the City Council of the City of Yuba City amending Title 5 of the Yuba City Municipal Code by adding Chapter 27 (Community Choice Aggregation Program) to establish a Community Choice Aggregation Program in the City of Yuba City, by title only, and waive the second reading The motion was passed with 4 votes [Kirchner absent]
Business Items
[Item 9 pulled from Consent Calendar for separate discussion]

9. Pioneer Community Energy Expansion to Include the City of Yuba City

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Philip Treanor spoke
Councilmember Pasquale moved and Vice-Mayor Boomgaarden seconded the motion to:

A. Adopt Resolution 25-012 requesting membership in Pioneer Community Energy and approving the Amended and Restated Joint Exercise of Powers Agreement as amended through Amendment No. 5; and
B. Adopt Ordinance 004-25 007-25 of the City Council of the City of Yuba City amending Title 5 of the Yuba City Municipal Code by adding Chapter 27 (Community Choice Aggregation Program) to establish a Community Choice Aggregation Program in the City of Yuba City, by title only, and waive the second reading
The motion was passed with 4 votes [Kirchner absent]

10. Planning Commission Membership
Mayor Shaw opened a Public Hearing
No public comment
Mayor Shaw closed the Public Hearing
Vice-Mayor Boomgaarden moved and Councilmember Pasquale seconded the motion to:

Introduce by title only an Ordinance of the City Council of the City of Yuba City determining the adoption of an ordinance regarding the Planning Commission membership and organization is not subject to environmental review pursuant to CEQA Guidelines Section 15378, and to repeal and replace Sections 8-1.01 and 8-

1.02 of Chapter 1, of Title 8 of the Municipal Code regarding the Planning Commission membership and organization
The motion was passed with 4 votes [Kirchner absent]

11. Aquifer Storage and Recovery Well (Municipal Well No. 3) (22-09) - Award Construction Contract for Below Ground Facilities
Councilmember Cole moved and Vice-Mayor seconded the motion to:

Adopt Resolution 25-013 which takes the following actions:

A. Award a construction contract to Nor-Cal Pump & Well Drilling Inc. of Yuba City, CA in the amount of their total bid of $983,306 and authorize the City Manager to execute the contract on behalf of the City, subject to review and approval as to legal form by the City Attorney
B. Adopt the Initial Study/Mitigated Negative Declaration for the Aquifer Storage and Recovery Well Project
The motion was passed with 4 votes [Kirchner absent]

12. Summary Report from Council Special Workshop held on January 29, 2025 Received report and gave direction to staff
Information only. No formal action taken

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Future Agenda Items

13. Future Agenda Items
Councilmember Pasquale requested an update from Sutter Animal Services Authority Reports and Communications

14. City Manager's Report

15. City Council Reports
- Councilmember Cole
- Councilmember Kirchner
- Councilmember Pasquale
- Vice-Mayor Boomgaarden
- Mayor Shaw
Closed Session
A. Public Employee - Appointment/Employment (Pursuant to Government Code, § 54957) Title: City Manager
B. Threats to Public Services or Facilities (Pursuant to Government Code section 54957(a).) Consultation with: City Manager and City Attorney No public comment received
At 7:53 PM City Council moved into Closed Session (Sutter Room) After Closed Session, City Council returned to the Council Chambers City Attorney's Report on Closed Session Items
Shannon Chaffin, City Attorney – No reportable action
Adjournment
Mayor Shaw adjourned the Regular Meeting of the City Council at 9:02 PM ________________________________________
Dave Shaw, Mayor
ATTEST:

Ciara Wakefield, City Clerk

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ATTACHMENT 2

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MINUTES (DRAFT)

REGULAR MEETING

CITY COUNCIL - CITY OF YUBA CITY
JULY 1, 2025
5:30 P.M. CLOSED SESSION

SUTTER ROOM/VIRTUAL
6:00 P.M. REGULAR MEETING

COUNCIL CHAMBERS/VIRTUAL
Call to Order
The Closed Session Meeting of the City Council was called to order by Mayor Shaw at 5:31 PM Roll Call:

Present: Mayor Shaw and Councilmembers Boomgaarden, Cole, Kirchner, and Pasquale

Absent: None
Closed Session
A. Conference with Legal Counsel – Pending Litigation Pursuant to Government Code Section 54956.9(d)(1)
Case: Kevin Soto v. City of Yuba City et al, Sutter County Case No.

CVCS23-0002232 (personal injuries from auto incident)
B. Claimant: Stacey Julian, Claim No. 25-18
Agency claimed against: City of Yuba City
C. Liability Claim (Pursuant to Government Code §911.4) Application to File a Late Claim Claimant: Kimberly Marquard, Claim 25-17
Agency Claimed Against: City of Yuba City
No public comment received
Regular Meeting
Call to Order
The Regular Meeting of the City Council was called to order by Mayor Shaw at 6:01 PM Roll Call:

Present: Mayor Shaw and Councilmembers Boomgaarden, Cole, Kirchner, and Pasquale

Absent: None
Invocation/Inspiration
Chris Finchum YCPD Chaplin, and Pastor of City Walk Church

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Pledge of Allegiance to the Flag
Chase Kennedy, YCFD Firefighter
City Attorney's Report on Closed Session Items
Shannon Chaffin, City Attorney:

Item A – Soto (CVCS23-0002232) : City Council authorization has already been provided Item B – Julian (Claim 25-18): City Council authorized rejection of the claim Item C – Marquard (Late Claim 25-17): City Council rejected the Application to File Late Claim Agenda Modifications
Consent Calendar items 7-9 were considered and voted on separately due to recusals Item 14 was moved to the first item of Business (before Consent Calendar) Ceremonial Presentations

1. Proclamation - July is Parks and Recreation Month
Mayor Shaw presented a proclamation to Ann Gillen, Community Services Director, and City Parks & Recreation staff

2. Swearing In Ceremony - Police Chief and Fire Chief
The meeting continued in the courtyard outside where a small ceremony was held for the new Police Chief (Jim Runyen) and new Fire Chief (Josh Hubbard). Both Chiefs were sworn-in and recognized by the Council for their accomplishments and leadership After a short break, the Regular City Council Meeting resumed in the Council Chambers at 6:57 PM
Public Communication

3. Appearance of Interested Citizens
Phil Treanor spoke
[Moved from Business Items]

14. Code Enforcement Citation Fines
Mayor Shaw opened a Public Hearing
Joseph Haggarty spoke
Martha Macio spoke

Mayor Shaw closed the Public Hearing
Councilmember Pasquale moved and Councilmember Cole seconded the motion to:

Action: Adopt Resolution 25-084 for the inclusion of unpaid Code Enforcement citation fines on the secured tax roll in the same manner as the general taxes and directing that a lien

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also be placed on the subject properties
The motion was passed unanimously
Consent Calendar
Councilmember Cole moved and Councilmember Kirchner seconded the motion to approve Consent Calendar items 4-6 and 10-12:

4. Minutes of the June 17, 2025 Regular Meeting of the City Council Action: Approve the Minutes of the June 17, 2025 Regular Meeting of the City Council

5. Local 1/AFSCME 57, Police First Level Managers and First Level Managers Side Letters
Action: Adopt Resolution 25-074 approving side letters with Local 1/AFSCME 57, Police First Level Managers and First Level Managers for short-term disability benefits and a side letter with Local 1/AFSCME 57 for reporting of leave hours for Wastewater Treatment Facility Operators

6. Sewer System Management Plan Update Adoption
Action: Adopt Resolution 25-075 adopting the City of Yuba City Sewer System Management Plan Update
[Items 7-9 were voted on separately]

10. Yuba City Residential Street Light Maintenance Districts - Resolution of Intent Action: A. Adopt Resolution 25-082 Approving the Engineer’s Reports and Declaring Intention to Levy for Yuba City Residential Street Light Maintenance Districts, to continue the
Residential Street Light Maintenance Districts, pursuant to the Benefits Assessment Act of 1982
B. Set a Public Hearing for July 15, 2025 at 6:00 PM to establish assessments for Fiscal Year (FY) 2025-26

11. Appointment to Regional Water Authority
Action: Approve the Mayor's Recommendation for Executive Staff Representation for the Regional Water
Authority effective immediately

12. 2025 Council Assignments - Amended
Action: Approve the Mayor’s Amended Assignments to Regional Boards and Committees for Calendar Year 2025
The motion was passed unanimously

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Consent Calendar 7-9

7. Yuba City Landscape District No. 1 - Resolution of Intent [Vice-Mayor Boomgaarden and Councilmember Pasquale recused themselves] Action: A. Adopt the following Resolutions to continue the Maintenance Districts pursuant to the Landscaping and
Lighting Act of 1972:
• Resolution 25-076 Approving Engineer's Reports Yuba
City Landscape Maintenance District No.1
• Resolution 25-077 of Intention to Levy and Collect
Assessments, Yuba City Landscape Maintenance
District No.1
B. Set a Public Hearing for July 15, 2025 at 6:00PM to
establish assessments for Fiscal Year (FY) 2025-26
The motion passed with a 3-0 vote (Boomgaarden & Pasquale recused)

8. Yuba City Lighting and Landscape District Nos. 2-4 - Resolution of Intent [Mayor Shaw recused himself]
Action: A. Adopt the following Resolutions to Continue the Maintenance Districts, pursuant to the Landscaping
and Lighting act of 1972:
• Resolution 25-078 Approving Engineer's
Reports, Yuba City Lighting and Landscape
Maintenance District Nos. 2, 3, and 4
• Resolution 25-079 of Intention to Levy and
Collect Assessments, Yuba City Lighting and
Landscape Maintenance District Nos. 2, 3, and 4
B. Set a Public Hearing for July 15, 2025 at 6:00 PM to establish assessments for Fiscal Year (FY) 2025-26
The motion passed with a 4-0 vote (Shaw recused)

9. Yuba City Lighting and Landscape District Nos. 5-6 - Resolution of Intent [Councilmember Pasquale recused himself]
Action: A. Adopt the following Resolutions to continue the Maintenance Districts, pursuant to the
Landscaping and Lighting Act of 1972:
• Resolution 25-080 Approving Engineer's
Reports, Yuba City Lighting and Landscape
Maintenance District Nos. 5 and 6
• Resolution 25-081 of Intention to Levy and
Collect Assessments, Yuba City Lighting and

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Landscape Maintenance Districts Nos. 5 and 6
B. Set a Public Hearing for July 15, 2025 at 6:00 PM to establish assessments for Fiscal Year (FY) 2025-26
The motion passed with a 4-0 vote (Pasquale recused)
Business Items

13. Portable Road Barriers
Councilmember Kirchner moved and Councilmember Pasquale seconded the motion to:

Action: Adopt Resolution 25-083 to:

A. Accept funding from Homeland Security in the
amount of $65,000
B. Award the purchase of a 36-unit road barrier trailer kit from ARX Perimeters, in the amount of $73,503, with the finding it is in the best interest of the City
C. Authorize the Finance Director to make a
supplemental appropriation in the amount of
$73,503 to 2140-69201 and
$65,000 to 100-43195. Additionally, a budget transfer
in the amount of $8,503 from 227-Z69990 to 100-
Z69980
The motion was passed unanimously
[Item 14 moved to first item of Business (prior to Consent Calendar)]

14. Code Enforcement Citation Fines
Action: A. Conduct a Public Hearing, and after consideration; B. Adopt a Resolution for the inclusion of unpaid Code
Enforcement citation fines on the secured tax roll in the same manner as the general taxes and directing that a
lien also be placed on the subject properties

15. Community Development Block Grant 2025-2029 Consolidated Plan and 2025 Annual Action Plan
Mayor Shaw opened a Public Hearing
No public comment
Mayor Shaw closed the Public Hearing
Councilmember Cole moved and Councilmember Kirchner seconded the motion to:

Action: Adopt Resolution 25-085 approving the proposed 2025- 2029 Consolidated Plan and 2025 Annual Action Plan and
authorize staff to submit the required documents to the

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Department of Housing and Urban Development (HUD) for
processing
The motion was passed unanimously
Future Agenda Items

16. Future Agenda Items
No suggestions were made
Reports and Communications

17. City Manager's Report

18. City Council Reports
- Councilmember Cole
- Councilmember Kirchner
- Councilmember Pasquale
- Vice-Mayor Boomgaarden
- Mayor Shaw
Adjournment
Mayor Shaw adjourned the Regular Meeting of the City Council in memory of Bill Grove, retired Sutter County Undersheriff, at 7:50 PM
________________________________________
Dave Shaw, Mayor
ATTEST:

Ciara Wakefield, City Clerk

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ATTACHMENT 3

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SPECIAL MEETING MINUTES (DRAFT)

CITY COUNCIL - CITY OF YUBA CITY
JULY 15, 2025
5:15 PM SPECIAL MEETING

BUTTE ROOM

COUNCIL CHAMBERS/VIRTUAL
Special Meeting
The Special Meeting of the City Council was called to order by Mayor Shaw at 5:16 PM Roll Call:

Present: Mayor Shaw and Councilmembers Boomgaarden, Cole, Kirchner, and Pasquale

Absent: None
Closed Session
A. Liability Claim:

Claimant: Christina Atondo, Claim No. 25-19
Agency claimed against: City of Yuba City
No public comment received
City Council adjourned to Closed Session in the Butte Room Call to Order
The Special Meeting of the City Council was called to order by Mayor Shaw at 5:33 PM Roll Call:

Present: Mayor Shaw and Councilmembers Boomgaarden, Cole, Kirchner, and Pasquale

Absent: None

1. Creation of Development Services, Public Works, and Utilities Departments Councilmember Pasquale moved and Councilmember Kirchner seconded the motion to:

Action: Adopt Resolution 25-086:

A. Creating a Development Services Department, Public Works Department, and Utilities Department;
B. Amending the Authorized Positions and Salary Schedule; C. Approving new job descriptions and title changes; and D. Authorizing the Director of Finance to amend the budget to implement the changes

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The motion was passed unanimously
Ceremonial Presentations

2. Introduction of new Development Services, Public Works, and Utilities Directors Robert Bendorf, Interim City Manager introduced:

Phil Marler – Director of Utilities
Josh Wolffe – Director of Public Works
Doug Libby – Director of Development Services (Not in attendance) Everyone was invited to the Sutter Room to meet and congratulate the new Directors.

Adjournment
Mayor Shaw adjourned the Special Meeting of the City Council at 5:53 PM ________________________________________
Dave Shaw, Mayor
ATTEST:

Ciara Wakefield, City Clerk

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ATTACHMENT 4

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MINUTES (DRAFT)

REGULAR MEETING

CITY COUNCIL - CITY OF YUBA CITY
JULY 15, 2025
6:00 P.M. REGULAR MEETING

COUNCIL CHAMBERS/VIRTUAL
Regular Meeting
Call to Order
The Regular Meeting of the City Council was called to order by Mayor Shaw at 6:15 PM Roll Call:

Present: Mayor Shaw and Councilmembers Cole, Kirchner, and Pasquale

Absent: Councilmember Boomgaarden
Invocation/Inspiration
Bob Fischetti, YCPD Chaplain
Pledge of Allegiance to the Flag
William Sluder
City Attorney's Report on Closed Session Items
No reportable action
Agenda Modifications
Item 2 – Retirement Proclamation for Troy Koski was moved to the first item Item 1 – YSTA Presentation immediately followed
Ceremonial Presentations

2. Retirement Proclamation - Troy Koski
Mayor Shaw presented a proclamation to Officer Troy Koski David Morgan presented a certificate on behalf of Congressman Doug LaMalfa Isabella Morgan presented a proclamation on behalf of Assemblyman Gallagher and Senator Dahle

1. Yuba-Sutter Transit Authority - Presentation by Matt Mauk, Executive Director Matt Mauk, Executive Director for the Yuba-Sutter Transit Authority gave a presentation

Page 25 of 327 ends

Public Communication

3. Appearance of Interested Citizens
No public comment
Consent Calendar
Councilmember Pasquale moved and Councilmember Cole seconded the motion to approve Consent Calendar items 4-5

4. Appointments to the City of Yuba City Planning Commission Approve City Council Nominations for the Appointment of Five (5) Members to the Planning Commission effective August 1, 2025

5. Presentation of Investment Report - Quarter Ended March 31, 2025 Note and file the quarterly investment report
The motion was passed with 4 votes [Boomgaarden absent] Business Items

6. Ready Rebound
Councilmember Kirchner moved and Councilmember Cole seconded the motion to:

Adopt Resolution 25-087 authorizing the Interim City Manager to finalize and execute an agreement with Ready Rebound for First Responders The motion was passed with 4 votes [Boomgaarden absent]

7. Salary Schedule Changes
Councilmember Pasquale moved and Councilmember Cole seconded the motion to:

Adopt Resolution 25-088 authorizing Finance Director to amend the salary schedule for Reserve Police Officer from the Part-Time, Extra Help, Limited Term and At-Will Contract Employees, add Administrative Assistant to the Confidential Bargaining Unit, Accountant I and II, and add Senior Accountant
The motion was passed with 4 votes [Boomgaarden absent]

8. Yuba City Landscape Maintenance District No. 1 - Public Hearing [Councilmember Pasquale recused himself]
Mayor Shaw opened a Public Hearing
No public comment
Mayor Shaw closed the Public Hearing

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Councilmember Kirchner moved and Councilmember Cole seconded the motion to:

Adopt Resolution 25-089 confirming and ordering the annual levy of assessments for Fiscal Year 2025-26 for the Yuba City Landscape Maintenance District No. 1, pursuant to the Landscaping and Lighting Act of 1972
The motion was passed with 3 votes [Pasquale recused & Boomgaarden absent]

9. Yuba City Lighting and Landscape Maintenance District Nos. 2-4 - Public Hearing
[Mayor Shaw recused himself]
Councilmember Pasquale opened a Public Hearing
No public comment
Councilmember Pasquale closed the Public Hearing
Councilmember Cole moved and Councilmember Kirchner seconded the motion to:

Adopt Resolution 25-090 confirming and ordering the annual levy of assessments for Fiscal year 2025-26 for the Yuba City Lighting and Landscape Maintenance District Nos. 2, 3, and 4
The motion was passed with 3 votes [Shaw recused & Boomgaarden absent]

10. Yuba City Lighting and Landscape Maintenance District Nos. 5-6 - Public Hearing
[Councilmember Pasquale recused himself]
Mayor Shaw opened a Public Hearing
No public comment
Mayor Shaw closed the Public Hearing
Councilmember Kirchner moved and Councilmember Cole seconded the motion to:

Adopt Resolution 25-091 Confirming and ordering the annual levy of assessments for Fiscal Year 2025-26 for the Yuba City Lighting and Landscape Maintenance District Nos. 5 & 6 pursuant to the Landscaping and Lighting Act of 1972 The motion was passed with 3 votes [Pasquale recused & Boomgaarden absent]

11. Yuba City Residential Street Light Maintenance Districts - Public Hearing Mayor Shaw opened a Public Hearing
No public comment
Mayor Shaw closed the Public Hearing
Councilmember Cole moved and Councilmember Pasquale seconded the motion to:

Adopt Resolution 25-092 confirming and ordering the annual levy of assessments for Fiscal Year 2025-26 within Yuba City Residential Street Light Maintenance District No. 1 (Tierra Buena) and Residential Street Light Maintenance District No. 1 (Walton Area) The motion was passed with 4 votes [Boomgaarden absent]

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Future Agenda Items

12. Future Agenda Items
No suggestions were made
Reports and Communications

13. City Manager's Report

14. City Council Reports
- Councilmember Cole
- Councilmember Kirchner
- Councilmember Pasquale
- Mayor Shaw
Adjournment
Mayor Shaw adjourned the meeting in memory of Jim Abbott, Owner of SOS, and Retired YCPD K-9 Gunner at 7:33 PM
________________________________________
Dave Shaw, Mayor
ATTEST:

Ciara Wakefield, City Clerk

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Agenda Item 3

CITY OF YUBA CITY

STAFF REPORT
Date: August 19, 2025
To: Honorable Mayor & Members of the City Council;
From: Public Works
Presentation By: Phil Marler, Utilities Director
Summary
Subject: Public Works & Utilities Equipment Capital Acquisition Awards Recommendation: A. Adopt a Resolution awarding a purchasing contract to Altec Industries, Inc. of Birmingham, AL for the purchase of one (1) Ford 550 4x2 Boom Truck in the amount of $129,381.04, including tax and contingency, and authorize the City Manager to execute the contract subject to review and approval as to legal form by the City Attorney, with the finding that it is in the best interest of the City.

C. Authorize the Finance Director to make a supplemental appropriation of $32,983.90 to account 6610-69415, utilizing Vehicle Replacement funds.

Fiscal Impact: $560,031.51 from the Vehicle Replacement Fund as follows:

1. $129,381.04 – Boom Truck – Acct. No. 6610-69410

2. $212,666.57– Wheel Loader – Acct. No. 6610-69415

3. $217,983.90 – Track Loader – Acct. No. 6610-69415
Purpose:

To purchase capital acquisitions for the Public Works and Utilities Departments which were approved and authorized in the 25/26 fiscal year operating budget.

Council’s Strategic Goals:

This item addresses the City Council's Strategic Goals of Public Safety and Fiscal Responsibility by providing dedicated and modernized pieces of equipment for the Public Works and Utilities Departments to maintain City standards for safety and quality within available resources.

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Background:

The Public Works and Utilities Departments identified the need for three (3) capital acquisitions, which were authorized during the Fiscal Year 25/26 budget process in the Vehicle Replacement Fund (VRF).

Due to the dollar amount, staff requests the adoption of Resolutions to purchase the following capital acquisitions:

1. One (1) Boom Truck (VRF-2503)

2. One (1) Wheel Loader (VRF-2502)

3. One (1) Track Loader (VRF-2501)
A discussion of each item and its fiscal impact is provided below.

Analysis:

Item 1: Electrical Maintenance Vehicle Boom Truck:

The City of Yuba City’s Electrical Maintenance Division is tasked with maintaining essential public infrastructure such as streetlights and traffic signals throughout the City. A critical tool for this work is a boom truck, which allows technicians to safely reach and service elevated fixtures. With increasing maintenance demands driven by aging infrastructure, public safety needs, and service requests via YC311, the Division's current boom truck (Eq #08-18) is no longer dependable. It has become costly to maintain—averaging $32,000 annually—and experiences prolonged downtimes of up to six (6) weeks, hindering the City’s ability to respond to service needs and maintain roadway safety. For the past 2-3, months the City has been leasing a 2019 AT37G Ford F550 chassis boom truck, and the associated costs have become increasingly expensive.

To address this issue, staff recommended the purchase of the current leased vehicle, which is the used 2019 AT37G installed on a Ford F550 chassis boom truck with a warranty, offering a costeffective and operationally reliable solution within existing budget constraints. While a new vehicle was considered, budget limitations made the used option more feasible with no major drawbacks. This strategy supports ongoing service reliability while reducing both short-term investments and long-term maintenance expenses. The City Council approved the acquisition as part of the Fiscal Year 25/26 budget on June 17, 2025.

The Utilities Department recommends the sole source purchase of a used 2019 Ford F550 4x2 Boom Truck under City Purchasing Policy Sections 9-3.1.2. This policy permits sole source procurement when equipment has unique design or specifications or quality requirements which are essential to department operations and are not available in comparable products. The 2019 AT37G boom truck under consideration is currently in the City’s possession under a lease arrangement. Staff have extensive operational experience with this vehicle, and its specific configuration, performance capabilities, and safety features are critical to the Division’s efficiency. Comparable alternatives are not readily available in the current used vehicle market, and bidding this purchase competitively would not be practical.

The used 2019 Ford F550 4x2 Boom Truck offers the following features that distinguish it from other available equipment:

1. Electrical safety hazard on the boom.

2. Perimeter markers and a backup camera providing full 360-degree visibility.

3. High-visibility lighting, including three beacons and flashing perimeter lights.

Page 30 of 327 ends

4. Stair-step access to the rear work area for safer entry and exit.

5. Compatibility with a “GIB boom” attachment for lifting and lowering materials.

6. Dual front-mounted traffic cone carriers, allowing for increased cone capacity for traffic control.

7. Integrated cooling system for operator comfort after extended outdoor work.

8. Interior safety lighting within tool compartments.

9. Rear-mounted raising boom for operational flexibility.

10. Deeper operator bucket for enhanced safety and comfort.

Altec Industries, Inc. of Birmingham, Alabama is the sole source for the specific 2019 Ford F550 4x2 Boom Truck. Given its unique specifications, operational history with City staff, and unavailability of comparable alternatives, competitive bidding is not feasible.

Item 2: Corporation Yard Wheel Loader:

The Public Works Department currently has a wheel loader (Eq# 47-11) that was purchased 20 years ago; most of the parts are near obsolete and the machine is unreliable. As staff across the Public Works, Utilities, and Parks Departments depend on this equipment for daily operations, the City recently had to rent a machine at a rate of $5,000/month while Eq# 47-11 was down for major repairs during the second half of Fiscal Year 24/25. Therefore, staff requested a replacement vehicle as part of the operating budget process.

Staff researched replacement wheel loaders models and existing Sourcewell contracts matching the City’s desired specifications. Staff reached out to three local vendors participating in the Sourcewell pricing program, one for each of the major manufacturers of wheel loaders meeting the City’s quality standards. The JCB 417 HT Wheel Loader was the lowest-priced wheel loader and is available from N&S Tractor of Yuba City, CA for delivery upon purchase.

Staff’s recommendation is to “piggyback” on Sourcewell’s formal bid and price, as is allowed under the City’s Purchasing Policies and Procedures, to capitalize on the cost savings of the nationwide contract.

N&S Tractor of Yuba City, CA is the local vendor for JCB equipment that has the requested item currently in stock.

Item 3: Street Maintenance Track Loader:

The Public Works Department has a shared track loader for the use across the various Public Works, Utilities, and Parks maintenance divisions; however, the older piece of equipment is underpowered for the Streets Maintenance Division’s specific attachments. The Public Works Department requested a dedicated track loader for the Streets Maintenance operations during the FY25/26 budget process.

There is sufficient work to warrant two loaders across the City’s other maintenance divisions.

Staff researched replacement track loaders and determined that the CAT Compact Track Loader and Trailer best meets the Department’s operating needs and quality standards. The trailer was not included in the original capital acquisition request due to budget constraints at the time. However, with the cost savings from the wheel loader and boom truck purchases, staff now recommend including the trailer as part of the overall acquisition, as the savings can cover the additional cost. Sourcewell’s cooperative bid pricing contract is offered locally at Holt of California of Yuba City, CA. Staff’s recommendation is to “piggyback” on Sourcewell’s formal bid and price, as is allowed under the City’s Purchasing Policies and Procedures, to capitalize on the cost savings of the nationwide contract.

Fiscal Impact:

Item 1: Electrical Maintenance Vehicle Boom Truck:

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The total cost approved by Council in the Fiscal Year 25/26 budget for the electrical maintenance vehicle in the VRF is $155,000.00. The total cost of the 2019 AT37G installed on a Ford F550 4x2, from Altec Industries, Inc. of Birmingham, AL, meeting the City’s specifications is $104,900.00 plus estimated tax and a 15% contingency, for a total of $129,381.04. The Department recommends a 15% contingency in the event of unanticipated equipment costs or other costs in the interim. Any remaining funds approved by Council can be transferred back to the respective General, Road, Water, and Wastewater VRF funds once the purchase is complete.

Item 2: Corporation Yard Wheel Loader:

The total cost approved by Council in the Fiscal Year 25/26 budget for a wheel loader in the VRF is $292,000.00. The total cost of the JCB wheel loader meeting the City’s specifications, from N&S Tractor of Yuba City, CA, is $184,927.45 plus 15% contingency, for a total of $212,666.57. The department is recommending a 15% contingency in the event of unanticipated equipment costs or other costs in the interim. Any remaining funds approved by Council can be transferred back to the respective General, Road, Water, and Wastewater VRF funds once the purchase is complete.

Item 3: Street Maintenance Track Loader:

The total cost approved by Council in the Fiscal Year 25/26 budget for a wheel loader in the VRF is $185,000.00. The total cost of the CAT Compact Track Loader and Trailer meeting the City’s specifications from Holt of California of Yuba City, CA is $189,551.22 plus 15% contingency, for a total of $217,983.90. The Department is recommending a 15% contingency in the event of unanticipated equipment costs or other costs in the interim. The remaining funds approved by Council can be transferred back to the respective General, Road, Water, and Wastewater VRF funds once the purchase is complete.

The trailer, which was not included in the original capital acquisition request, is anticipated to cost approximately $5,000 more than the amount originally requested. However, the substantial cost savings realized from the approved purchases of the wheel loader and boom truck are sufficient to offset this additional expense. Utilizing these savings to fund the trailer represents a prudent and fiscally responsible use of available resources and is in the best interest of the City, ensuring that critical equipment needs are met without exceeding the overall budget.

Alternatives:

1. Do not award one or more of the items and direct staff to issue a formal bid instead.

2. Deny the increase for the track loader purchase and direct staff to not purchase the trailer.

Recommendation:

A. Adopt a Resolution awarding the purchase of one (1) Ford F550 4x2 Boom Truck to Altec Industries, Inc. of Birmingham, AL in the amount of $129,381.04, including estimated tax and contingency, with the finding that it is in the best interest of the City.

B. Adopt a Resolution awarding the purchase of one (1) JCB 417 Wheel Loader to N&S Tractor of Yuba City, CA, in the amount of $212,666.57, including tax and contingency, by piggybacking on Sourcewell Open Contract #020223-JCB, with the finding that it is in the best interest of the City.

C. Authorize the Finance Director to make a supplemental appropriation of $32,983.90 to account 6610-69415, utilizing Vehicle Replacement funds.

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D. Adopt a Resolution awarding the purchase of one (1) CAT Compact Track Loader and Trailer to Holt of California of Yuba City, CA, in the amount of $217,983.90, including tax and contingency, by piggybacking on Sourcewell Open Contract #011723-CAT, with the finding that it is in the best interest of the City.

Attachments:

1. Attachment 1 - Resolution

2. Exhibit 1A - Altec Boom Truck Quote

3. Exhibit 1B - Sourcewell Contract #110421-ALT

4. Attachment 2 - Resolution

5. Exhibit 2A - N&S Tractor Wheel Loader Quote

6. Exhibit 2B - Sourcewell Contract #020223-JCB

7. Attachment 3 - Resolution

8. Exhibit 3A - Holt of CA Track Loader Quote

9. Exhibit 3B - Sourcewell Contract #011723-CAT
Prepared By: Submitted By:

Name: Mylaina McMurray
Title: Utilities Administrative Analyst l
Name: Robert Bendorf
Title: Interim City Manager

Page 33 of 327 ends

ATTACHMENT 1

Page 34 of 327 ends

RESOLUTION NO. ________

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF YUBA CITY AWARDING A PURCHASING CONTRACT TO ALTEC INDUSTRIES, INC. OF BIRMINGHAM, AL FOR THE PURCHASE OF ONE (1) FORD 550 4X2 BOOM TRUCK AND AUTHORIZE

THE CITY MANAGER TO EXECUTE THE CONTRACT SUBJECT TO REVIEW AND

APPROVAL AS TO LEGAL FORM BY THE CITY ATTORNEY
WHEREAS, the City of Yuba City Utilities Department identified the need for a critical equipment acquisition to support maintenance and operational reliability: one (1) boom truck; and
WHEREAS, the current boom truck (08-18) used by the Electrical Maintenance Division is unreliable, costly to maintain, and experiences significant downtime, impairing the City’s ability to respond to streetlight and traffic signal needs; and WHEREAS, the City is currently leasing a Ford F550 4x2 Boom Truck from Altec Industries, Inc. of Birmingham Alabama for the past several months, this arrangement is no longer cost-effective; and
WHEREAS, Altec Industries, Inc. is the sole supplier of the specific boom truck configuration that includes enhanced safety features and operational capabilities required by the City; and
WHEREAS, the City has met the requirements to sole source the equipment pursuant to the City Purchasing Policy section 9-3.1.2; and
WHEREAS, the negotiated prices for the boom truck from Altec Industries, Inc. are reasonable and on par with similar proprietary equipment; and WHEREAS, this purchase is consistent with the Fiscal Year 2025–2026 Capital Improvement Program budget approved by the City Council, and funding is available within the respective accounts; and
WHEREAS, the City Council now desires to authorize the sole source purchase of F550 4x2 Boom Truck from Altec Industries, Inc.

NOW, THEREFORE, the City Council of the City of Yuba City resolves as follows:

1. The City Council finds that all of the facts set forth in the recitals above are true and correct and incorporated herein.

2. The City Council finds that a sole source award is appropriate on grounds including that Altec Industries, Inc. is the sole authorized distributor of the F550 4x2 Boom Truck in the region, that acquisition of this equipment is the only financially and operationally practical option in light of the City’s existing lease, current operating systems, facilities, safety requirements, and performance needs, and that the negotiated purchase price is fair, reasonable, and comparable to similar proprietary equipment. Given this, the City Council finds that it is in the best interest of the City to make a sole source award to Altec Industries, Incorporated for the purchase for one (1) Ford F550 4x2 Boom Truck.

As such, the City Council of City of Yuba City awards the purchase of one (1) Ford F550 4x2 Boom Truck to Altec Industries, Inc. of Birmingham, AL in the amount of $129,381.04.

Page 35 of 327 ends

3. The City Council of the City of Yuba City authorizes the City Manager to execute the contract on behalf of the City, subject to review and approval as to legal form by the City Attorney.

4. This Resolution shall become effective immediately.

The foregoing resolution was duly and regularly introduced, passed, and adopted by the City Council of the City of Yuba City at a regular meeting thereof held on the 19th day of August, 2025.

AYES:

NOES:

ABSENT:

Wade Kirchner, Mayor
ATTEST:

Ciara Wakefield, Deputy City Clerk

APPROVED AS TO FORM
COUNSEL FOR YUBA CITY:

Shannon Chaffin, City Attorney
Aleshire & Wynder, LLP
Exhibit(s):

A. Altec Ford F550 Quote
B. Sourcewell Contract #110421-ALT

Page 36 of 327 ends

Page 37 of 327 ends

EXHIBIT 1A

Page 38 of 327 ends

Altec Job #: 1031033375
AT41M
Sourcewell #: 110421-ALT
Date: 12/2/2024

REFERENCE ALTEC MODEL
2019 AT37G installed on a Ford F550 4x2 $109,900
Per Sourcewell Specifications plus Options below
(A.)
2 3
4 (A1.)
1 2
3 4
5 6
7 8
SOURCEWELL OPTIONS TOTAL:
(B.)
1 UNIT 2019 AT37G installed on a Ford F550 Chassis
2 UNIT & HYDRAULIC ACC Updated Altec NUECO 2025 Pricing 3 BODY
4 BODY & CHASSIS ACC
5 ELECTRICAL
6 FINISHING
7 CHASSIS
8 OTHER
OPEN MARKET OPTIONS TOTAL:

SUB-TOTAL FOR UNIT/BODY/CHASSIS: $104,900
Delivery to Customer: Included
TOTAL FOR UNIT/BODY/CHASSIS: $104,900
(C.)
1 2
3 4
SOURCEWELL OPTIONS ON CONTRACT (Unit)
SOURCEWELL OPTIONS ON CONTRACT (General)
OPEN MARKET ITEMS (Customer Requested)
ADDITIONAL ITEMS (items are not included in total above) AT37G
Quoted for: City of Yuba City
Customer Contact:

Phone: /Fax: /Email:

Quoted by: Rhawnie Kraak
Phone: /Fax: /Email: [email protected]
1 **Pricing valid for 45 days**
NOTES
DELIVERY: No later than 20-30 days ARO, FOB Customer Location WARRANTY: 30 day warranty
TO ORDER: To order, please contact the Altec Inside Sales Representative listed above.

Sourcewell City of Yuba City

Page 39 of 327 ends

EXHIBIT 1B

Page 40 of 327 ends

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Page 76 of 327 ends

Sourcewell Contract # 110421-ALT | Amendment #1

Page 1 of 1 ends

AMENDMENT #1
TO
CONTRACT # 110421-ALT
THIS AMENDMENT is effective upon the date of the last signature below by and between Sourcewell and Altec Industries, Inc. (Supplier).

Sourcewell awarded a contract to Supplier to provide Public Utility Equipment with Related Accessories and Supplies to Sourcewell and its Participating Entities, effective January 12, 2022, through December 27, 2025 (Contract).

NOW, THEREFORE, the parties wish to amend the Contract as follows:

1. Line item 2 in “Table 1: Proposer Identity & Authorized Representative” of the Proposal is modified to add the following: “Altec Teupen and Altec Fenex.”

2. Line item 3 in “Table 1: Proposer Identity & Authorized Representative” of the Proposal is modified to add the following: “Altec Teupen and Altec Fenex.” Except as amended by this Amendment, the Contract remains in full force and effect.

Sourcewell Altec Industries, Inc.

By: By:

Jeremy Schwartz, Chief Procurement Officer Brooklyn Russell Date: Title:

Date:

Page 77 of 327 ends

ATTACHMENT 2

Page 78 of 327 ends

RESOLUTION NO. ________

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF YUBA CITY AWARDING

THE PURCHASING CONTRACT TO N&S TRACTOR FOR THE PURCHASE OF (ONE) 1 JCB 417 WHEEL LOADER AND AUTHORIZE THE CITY MANAGER TO

EXECUTE THE CONTRACT SUBJECT TO REVIEW AND APPROVAL AS TO LEGAL

FORM BY THE CITY ATTORNEY
WHEREAS, the City of Yuba City Public Works Department identified the need for one critical equipment acquisition to support maintenance and operational reliability: one (1) wheel loader; and
WHEREAS, the City’s current wheel loader (Eq# 47-11) is 20 years old, unreliable, and has obsolete parts, necessitating equipment rentals; and WHEREAS, the City utilized Sourcewell Open Contract #020223-JCB and obtained a quote for one (1) JCB 417 Wheel Loader from N&S Tractor of Yuba City, CA in the amount of $212,666.57, including estimated tax and contingency, with the recommendation to piggyback on the competitively bid contract; and
WHEREAS, this purchase is consistent with the Fiscal Year 2025–2026 Capital Improvement Program budget approved by the City Council, and funding is available within the respective accounts.

NOW, THEREFORE, the City Council of the City of Yuba City resolves as follows:

1. The City Council awards the purchase of one (1) JCB 417 Wheel Loader to N&S Tractor of Yuba City, CA in the amount of $212,666.57, utilizing Sourcewell Open Contract #020223-JCB, with the finding that this purchase is in the best interest of the City.

2. The City Council of the City of Yuba City authorizes the City Manager to execute the contract on behalf of the City, subject to review and approval as to legal form by the City Attorney.

3. This Resolution shall become effective immediately.

The foregoing resolution was duly and regularly introduced, passed, and adopted by the City Council of the City of Yuba City at a regular meeting thereof held on the 19th day of August, 2025.

AYES:

NOES:

ABSENT:

Page 79 of 327 ends

Wade Kirchner, Mayor

Page 80 of 327 ends

ATTEST:

Ciara Wakefield, Deputy City Clerk

APPROVED AS TO FORM
COUNSEL FOR YUBA CITY:

Shannon Chaffin, City Attorney
Aleshire & Wynder, LLP
Exhibit(s):

A. N&S Tractor Wheel Loader Quote
B. Sourcewell Contract #020223-JCB

Page 81 of 327 ends

Purchase Agreement
N&S Tractor Yuba City
530-923-7675 · 3056 Colusa Hwy Yuba City, CA 95993
Prepared For: CITY OF YUBA CITY Sourcewell (RCIT00)
Address: 1201 CIVIC CENTER BL YUBA CITY, CA 95993
Contact: 530-822-3241 · [email protected]
Quote Number: Q-10-40368-2
Date Prepared: 07/7/2025
Presented By: Dave Bybee (530-383-2766)
Quoted Equipment Overview
New 2025 JCB 417 AG T4F
Stock Number: JCB758 Serial #: 3148123
Engine Hours: 5 Delivery Included
**** SOURCEWELL **** **** LIST PRICE $208,802.00 - 20%
SOURCEWELL DISCOUNT = MACHINE SALE PRICE $167,041.60 **** JCB 417 HT Wheel Loader, 125 hp Tier 4 Final turbo diesel engine, Cab, Reversing camera, A/C, Heater, Michelin XTLA 17.5R25 12 ply tires, LSD axles, Top speed 24 mph, High lift loader arm, Joystick loader control, Hydraulic front quickhitch, Smooth Ride System, Hydraulic reverse fan, 98" wide 6-in-1 multipurpose bucket holds 1.75 cubic yards, and a 2 year or 2,000 hour warranty.

Comments: JCB Sourcewell Contract # 020223-JCB City
of Yuba City Account # 84769
Pricing
2025 JCB 417 AG T4F: $141,630.00
JCB to N&S Tractor Freight: $5,851.00
Pre Delivery Inspection: $3,093.50
98" wide multipurpose 6-in-1 bucket: $21,851.41
Subtotal: $172,420.00
Sales Tax (7.250%): $12,500.45
Subtotal: $184,920.45
Tire Tax: $7.00
Total Price: $184,927.45
Quote Expires: 08/31/2025
Accepted By: Date:

Page 82 of 327 ends

EXHIBIT 2B

Page 83 of 327 ends

020223-JCB
Rev. 3/2022 1
Solicitation Number: RFP #020223

CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and JCB, Inc., 2000 Bamford Blvd., Pooler, GA 31322 (Supplier).

Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.

Sourcewell issued a public solicitation for Medium Duty and Compact Construction Equipment with Related Attachments from which Supplier was awarded a contract.

Supplier desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities).

1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.

B. EXPIRATION DATE AND EXTENSION. This Contract expires April 17, 2027, unless it is cancelled sooner pursuant to Article 22. This Contract may be extended one additional year upon the request of Sourcewell and written agreement by Supplier.

C. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all payment obligations incurred prior to expiration or termination will survive, as will the following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All other rights will cease upon expiration or termination of this Contract.

2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above.

Supplier’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.

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All Equipment and Products provided under this Contract must be new and the current model.

Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated in Supplier’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site.

This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.

B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship.

In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Supplier’s dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that extends beyond the expiration of the Supplier’s warranty will be passed on to the Participating Entity.

C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout the Contract term, Supplier must provide to Sourcewell a current means to validate or authenticate Supplier’s authorized dealers, distributors, or resellers relative to the Equipment, Products, and Services offered under this Contract, which will be incorporated into this Contract by reference. It is the Supplier’s responsibility to ensure Sourcewell receives the most current information.

3. PRICING
All Equipment, Products, or Services under this Contract will be priced at or below the price stated in Supplier’s Proposal.

When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity’s requested delivery location.

Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase.

A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Supplier must permit the Equipment and Products to be returned within a reasonable time at no cost to Sourcewell or its Participating Entities.

Participating Entities reserve the right to inspect the Equipment and Products at a reasonable

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time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and the Supplier will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity.

Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.

Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally delivers substandard or inferior Equipment or Products.

B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid taxexemption certification(s). When ordering, a Participating Entity must indicate if it is a taxexempt entity.

C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.

When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.

Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.

4. PRODUCT AND PRICING CHANGE REQUESTS
Supplier may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Supplier Development Administrator. This approved form is available from the assigned Sourcewell Supplier Development Administrator.

At a minimum, the request must:
x Identify the applicable Sourcewell contract number;
x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change; x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and

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x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.

A fully executed Sourcewell Price and Product Request Form will become an amendment to this Contract and will be incorporated by reference.

5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS

A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.

The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Supplier understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.

Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.

B. PUBLIC FACILITIES. Supplier’s employees may be required to perform work at governmentowned facilities, including schools. Supplier’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.

6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell contract number. All Participating Entity orders under this Contract must be issued prior to expiration or cancellation of this Contract; however, Supplier performance, Participating Entity

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payment obligations, and any applicable warranty periods or other Supplier or Participating Entity obligations may extend beyond the term of this Contract.

Supplier’s acceptable forms of payment are included in its attached Proposal. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.

B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Supplier, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entities may require the use of a Participating Addendum, the terms of which will be negotiated directly between the Participating Entity and the Supplier or its authorized dealers, distributors, or resellers, as applicable. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.

C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements not addressed in this Contract (such as ecommerce specifications, specialized delivery requirements, or other specifications and requirements), the Participating Entity and the Supplier may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.

D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Supplier in the event of any of the following events:

1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the equipment, products, or services to be purchased; or

2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements.

E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase.

7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:

x Maintenance and management of this Contract;

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x Timely response to all Sourcewell and Participating Entity inquiries; and x Business reviews to Sourcewell and Participating Entities, if applicable.

B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, sales data reports, performance issues, supply issues, customer issues, and any other necessary information.

8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a contract sales activity report (Report) to the Sourcewell Supplier Development Administrator assigned to this Contract. Reports are due no later than 45 days after the end of each calendar quarter. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were made).

The Report must contain the following fields:
x Participating Entity Name (e.g., City of Staples Highway Department); x Participating Entity Physical Street Address;
x Participating Entity City;
x Participating Entity State/Province;
x Participating Entity Zip/Postal Code;
x Participating Entity Contact Name;
x Participating Entity Contact Email Address;
x Participating Entity Contact Telephone Number;
x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Supplier.

B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Supplier may not charge Participating Entities more than the contracted price to offset the Administrative Fee.

The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased by Participating Entities under this Contract during each calendar quarter. Payments should

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note the Supplier’s name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above “Attn: Accounts Receivable” or remitted electronically to Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter.

Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.

In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.

9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.

Supplier’s Authorized Representative is the person named in the Supplier’s Proposal. If Supplier’s Authorized Representative changes at any time during this Contract, Supplier must promptly notify Sourcewell in writing.

10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant to this Contract are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.

B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under this Contract without the prior written consent of the other party and a fully executed assignment agreement. Such consent will not be unreasonably withheld. Any prohibited assignment will be invalid.

C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been duly executed by the parties.

D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties.

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E. CONTRACT COMPLETE. This Contract represents the complete agreement between the parties. No other understanding regarding this Contract, whether written or oral, may be used to bind either party. For any conflict between the attached Proposal and the terms set out in Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.

F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.

11. INDEMNITY AND HOLD HARMLESS

Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees incurred by Sourcewell or its Participating Entities, arising out of any act or omission in the performance of this Contract by the Supplier or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications. Sourcewell’s responsibility will be governed by the State of Minnesota’s Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law.

12. GOVERNMENT DATA PRACTICES
Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, maintained, or disseminated by the Supplier under this Contract.

13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT A. INTELLECTUAL PROPERTY

1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive right and license to use the trademark(s) provided to Supplier by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Supplier.
b. Supplier grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Supplier’s trademarks in advertising and promotional materials for the purpose of marketing Supplier’s relationship with Sourcewell.

2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to their respective subsidiaries, distributors, dealers, resellers, marketing representatives, and agents (collectively “Permitted Sublicensees”) in

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advertising and promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this Article by any of their respective sublicensees.

3. Use; Quality Control.
a. Neither party may alter the other party’s trademarks from the form provided and must comply with removal requests as to specific uses of its trademarks or logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s trademarks only in good faith and in a dignified manner consistent with such party’s use of the trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.

4. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of suppliers which may be used until the next printing). Supplier must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.

B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Supplier individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.

C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development Administrator assigned to this Contract.

D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services.

14. GOVERNING LAW, JURISDICTION, AND VENUE
The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.

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15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.

16. SEVERABILITY
If any provision of this Contract is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Contract is capable of being performed, it will not be affected by such determination or finding and must be fully performed.

17. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:

1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Supplier will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.

2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher level of management. The Supplier will have 30 calendar days to cure an outstanding issue.

3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Supplier must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Supplier fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, the Supplier will bear any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed.

B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:

1. Nonperformance of contractual requirements, or

2. A material breach of any term or condition of this Contract.

The party claiming default must provide written notice of the default, with 30 calendar days to cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:

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x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.

18. INSURANCE

A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:

1. Workers’ Compensation and Employer’s Liability.

Workers’ Compensation: As required by any applicable law or regulation.

Employer's Liability Insurance: must be provided in amounts not less than listed below:

Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease

2. Commercial General Liability Insurance. Supplier will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.

Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for products liability-completed operations $2,000,000 general aggregate

3. Commercial Automobile Liability Insurance. During the term of this Contract, Supplier will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.

Minimum Limits:
$1,000,000 each accident, combined single limit

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4. Umbrella Insurance. During the term of this Contract, Supplier will maintain umbrella coverage over Employer’s Liability, Commercial General Liability, and Commercial Automobile.

Minimum Limits:
$2,000,000

5. Network Security and Privacy Liability Insurance. During the term of this Contract, Supplier will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Supplier’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.

Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate
Failure of Supplier to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.

B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf.

Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in this Contract.

C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Supplier’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Supplier, and products and completed operations of Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.

D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other

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insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.

E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention.

19. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.

B. LICENSES. Supplier must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Supplier conducts with Sourcewell and Participating Entities.

20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in writing.

Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.

21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER

UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional requirements based on specific funding source terms or conditions. Within this Article, all

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Yuba City City CouncilAugust 19, 2025

Yuba City City Council
August 19, 2025