The City has adopted a Reasonable Accommodations Policy that provides a procedure for receiving and resolving requests for accommodation to participate in this meeting. Please visit yubacity.net ADA & Accessibility Resources page. If you need assistance in order to attend the City Council meeting, or if you require auxiliary aids or services, e.g., hearing aids or signing services to make a presentation to the City Council, the City is happy to help. Accommodations should be requested as early as possible as additional time may be required in order to provide the requested accommodation; 72 hours in advance is suggested. Please contact City offices at (530) 822-4817 or (TTY: 530-822-4732), so such aids or services can be arranged. Requests may also be made by email at [email protected] or [email protected] or mail City Clerk, 1201 Civic Center Blvd, Yuba City, CA 95993.
AGENDA
OCTOBER 6, 2026
REGULAR MEETING
CITY COUNCIL
CITY OF YUBA CITY
5:30 P.M. CLOSED SESSION
SUTTER ROOM/VIRTUAL
6:00 P.M. REGULAR MEETING
COUNCIL CHAMBERS/VIRTUAL
MAYOR ● Marc Boomgaarden
VICE-MAYOR ● Michael Pasquale
COUNCILMEMBER ● Toni Cole
COUNCILMEMBER ● Wade Kirchner
COUNCILMEMBER ● Dave Shaw
CITY MANAGER ● Robert Bendorf
CITY ATTORNEY ● Shannon L. Chaffin
1201 Civic Center Blvd, Yuba City CA 95993
Wheelchair Accessible
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AGENDA
REGULAR MEETING
CITY COUNCIL - CITY OF YUBA CITY
OCTOBER 6, 2026
5:30 P.M. CLOSED SESSION
SUTTER ROOM/VIRTUAL
6:00 P.M. REGULAR MEETING
COUNCIL CHAMBERS/VIRTUAL
The City Council meetings are open to the public. The meeting may also be viewed and accessed remotely at:
https://yubacity-net.zoom.us/j/85192851959?pwd=bopybhbAHL9ONtX63AiKqlEUAeLpyl.1 If you are attending remotely and wish to comment on a specific item, please electronically raise your hand. Speakers will be unmuted for the item at the appropriate time. Members of the public may also provide comments on agenda items in person.
Written comments may also be submitted by email at [email protected] or mail addressed to the City Clerk, 1201 Civic Center Blvd, Yuba City, CA 95993. Written comments received at least 24 hours before the meeting will be distributed to the City Council prior to the meeting. Please identify the Agenda item(s) addressed by the comments. Materials or comments related to an item on this Agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s office at 1201 Civic Center Blvd., Yuba City, during normal business hours. Such documents are also available on the City of Yuba City’s website at www.yubacity.net, subject to staff’s availability to post the documents before the meeting.
A recording of the meeting will be posted on https://www.youtube.com/@YubaCityCA as soon as practicable following the conclusion of the meeting. An electronic copy of this agenda and any associated staff reports and materials may be found at:
https://www.yubacity.net/city_council/council_agenda___minutes.php Public Comment:
Any member of the public wishing to address the City Council on any item listed on the closed session agenda, if any, will have an opportunity to present testimony to the City Council in the Council Chamber prior to the City Council convening into closed session. Comments from the public will be limited to three minutes. No member of the public will be allowed to be present once the City Council convenes into closed session.
Closed Session
A. Liability Claim
Claimant: Annabelle Lopez, Claim 26-38
Agency Claimed Against: City of Yuba City
Regular Meeting
Call to Order
Roll Call
__ Mayor Boomgaarden
__ Vice-Mayor Pasquale
__ Councilmember Cole
__ Councilmember Kirchner
__ Councilmember Shaw
Invocation/Inspiration
Pledge of Allegiance to the Flag
City Attorney's Report on Closed Session Items, City Attorney Shannon Chaffin Agenda Modifications
Presentations
1. We are Yuba City Business Award - Grocery Outlet
2. We are Yuba City Business Award - Mongolian BBQ
3. National 4-H Week Proclamation
Public Communication
4. Appearance of Interested Citizens
You are welcome and encouraged to participate in this meeting. Public comment is taken on action items appearing on the Consent Calendar or Business Items on the Agenda when they are called. Public comment on any other items within the scope of the City’s jurisdiction, including items not listed on the Agenda will be considered at this time. Public comment is limited to three minutes per speaker. Members of the public submitting written requests at least 24 hours prior to the meeting will be allotted five minutes to comment per speaker. Repetitive comments may be limited, and large groups are encouraged to select representatives to express the opinions of the group.
Consent Calendar
All matters listed under Consent Calendar are considered to be routine and can be enacted in one motion. There will be no separate discussion of these items prior to the time that Council votes on the motion unless members of the City Council request specific items to be discussed or removed from the Consent Calendar for individual action.
5. Professional Services Agreement with SDI Presence LLC for Tyler EERP Implementation Support Amendment
Recommendation: Adopt a Resolution amending the Professional Services Agreement with SDI Presence LLC of Los Angeles, CA for
implementation of an Enterprise Resource Planning (ERP) and Human Resource/Payroll software platform in the amount of $92,500 plus 10% contingency for a not to exceed total of $101,750, with the finding that it is in the best interest of the City
6. Professional Services Contract - Perkins Eastman Phase 3 Economic Visioning Recommendation: Adopt a Resolution:
A. Approving a Professional Services Agreement with Perkins Eastman Architects D.P.C. for ongoing City Economic
Development Visioning and Planning services (Phase 3) in an amount not to exceed $75,000;
B. Authorizing the City Manager to execute the agreement, subject to immaterial modifications and approval by the City Attorney;
C. Authorizing the City Manager to negotiate and enter into a reimbursement agreement with Sutter County; and
D. Approving a budget transfer of $75,000 from Account 901080- 65501 (General Plan) to Account 1305-62701 (City Manager – Professional Services)
7. Prop 1 IRWM Project 4 - North Gilsizer Detention Basin Project (Plans and Specifications)
Recommendation: Adopt a Resolution approving the plans and specifications for the Proposition 1 Integrated Regional Water Management Grant – Project 4 North Gilsizer Detention Basin Trash Capture Project and authorizing advertisement for bids on the project
8. Dental and Vision MOU's
Recommendation: Adopt a Resolution to ratify City Manager’s approval of Memoranda of Understanding with PRISM for Dental and Vision insurance benefits for City employees
9. Position and Salary Changes
Recommendation: Adopt a Resolution taking the following actions:
1. Amend the City's salary schedule to comply with the new California wage requirements to increase minimum wage
to $17.40 effective December 26, 2026, the first day of the pay period that includes January 1, 2027
2. Amend the City’s salary schedule to change the title of Deputy Public Works Director-Maintenance to Deputy
Director Public Works and Utilities – Maintenance
3. Amend the City’s salary schedule to change the title of Electrical and Instrumentation Supervisor to Electrical Supervisor
4. Amend the City’s salary schedule to add the new class of Communication and Public Affairs Director to the Mid
Managers unit, set the salary at $115,020 to $139,800
annually, and add 1.0 FTE position to Budget Unit 1305, City Administration
10. Thiara Estates – Subdivision Agreement and Final Map Approval Recommendation: Adopt a Resolution approving the execution of a Subdivision Agreement with the Scott Family Trust, providing for public improvements associated with the Thiara Estates Subdivision Map, approving the Thiara Estates Subdivision Final Map, accepting dedication of rights-of-way and easements shown thereon, and authorizing the filing of the map [Subdivision is located on Tuly Parkway approximately 2,549 feet north of Butte House Road.]
11. Authorization for Police Chief to sign Memorandum's of Understanding (MOU) on behalf of the City of Yuba City under certain provisions
Recommendation: Adopt a Resolution authorizing the Chief of Police to execute non-monetary MOU’s and agreements for up to 1 year not to exceed existing department resources/duties and as approved as to legal form by the City Attorney
12. Fiscal Year 2027-2028 Waste Tire Enforcement Grant Application Recommendation: Adopt a Resolution authorizing Yuba County, as the Lead Agency of the Yuba-Sutter Local Enforcement Agency, to
perform Waste Tire Enforcement activities on behalf of the City of Yuba City and submit a Collaborative Application for the Waste Tire Enforcement Grant to CalRecycle for Fiscal Year 2027-28
13. Compliance Report for State-Mandated Annual Fire Inspections Recommendation: Adopt a Resolution acknowledging receipt of the Yuba City Fire Department's annual inspection report and recognizing the Department's level of compliance with California Health and Safety Code Sections 13146.2, 13146.3, and 13146.4
Business Items
14. Road System Update Presentation
15. Roadway Audit, Planning, and Major Rehabilitation Project - PCI Collection and Professional Engineering Services (Award)
Recommendation: Adopt a Resolution which takes the following actions:
A. Awards a Professional Services Agreement to R.E.Y.
Engineers, Inc., of Folsom, CA for the Roadway Audit,
Planning, and Major Rehabilitation Project — PCI
Collection and Professional Engineering Services in the amount of $1,903,993.70, plus 10% contingency of
$190,399.37 for a total of $2,094,393.07, subject to
material terms, with the finding that it is in the best interest of the City.
B. Authorizes the City Manager or their designee to execute all necessary documents related to the Project
C. Authorizes the Finance Director to make budget transfers necessary to fund the Project
16. Sam Brannan Security Improvements (Contract Award)
Recommendation: Adopt a Resolution which takes the following actions:
A. Adopts a CEQA Class I Categorical Exemption
B. Awards the construction contract to Xeela Engineering LLC of Sacramento, CA, in the amount of their total base bid of $303,000.00
C. Authorizes the City Manager to execute the contract on behalf of the City subject to review and approval as to legal form by the City Attorney, and authorizes a project contingency of
$30,300.00 (10%)
D. Authorizes the Finance Director to transfer $163,310.00 from CIP Account No. 971096-65501 (Water Storage Rehabilitation) to CIP Account No. 971363-65501 (Sam Brannan CIs
Improvements)
17. Yuba City Lighting and Landscape Maintenance District No. 5, Zone of Benefit K_18 (Brownstone Estates Annexation)
Recommendation:
A. Conduct a Public Hearing
B. Adopt a Resolution confirming and ordering the
annexation of parcels associated with the Brownstone
Estates Subdivision Map, APNs 62-082-019, 62-082-020,
and 62-082-021, into existing Yuba City Lighting and
Landscape Maintenance District No. 5, Zone of Benefit
K_18 and establishing a levy of assessments for the
annexed territory
18. Yuba City Lighting and Landscape Maintenance District No. 5, Zone of Benefit K_18 (The Ridge Estates – Unit 1 Annexation)
Recommendation:
A. Conduct a Public Hearing
B. Adopt a Resolution confirming and ordering the
annexation of parcels associated with The Ridge Estates – Unit 1 Subdivision Map, APNs 63-010-136 and 63-010-
137, into existing Yuba City Lighting and Landscape
Maintenance District No. 5, Zone of Benefit K_18 and
establishing a levy of assessments for the annexed
territory
19. Yuba City Lighting and Landscape Maintenance District No. 5, Zone of Benefit K_18 (The Ridge Estates – Unit 2 Annexation)
Recommendation:
A. Conduct a Public Hearing
B. Adopt a Resolution confirming and ordering the
annexation of parcels associated with The Ridge Estates – Unit 2 Subdivision Map, APNs 63-010-136 and 63-010-
137, into existing Yuba City Lighting and Landscape
Maintenance District No. 5, Zone of Benefit K_18 and
establishing a levy of assessments for the annexed
territory
Future Agenda Items
20. Future Agenda Items
Reports and Communications
The following reports and communication items are provided for the Council’s information. No action can be taken on items under this section unless the Council agrees to include it on a subsequent agenda
21. City Manager's Report
22. City Council Reports
Adjournment
We Are Yuba City
Legacy Awards
Grocery Outlet
&
Mongolian BBQ
Award to be presented at City Council meeting
Proclamation
of the City Council
National 4-H Week
October 4-10, 2026
WHEREAS, The Sutter County network of 4-H youth members, volunteers, and leaders will celebrate National 4-H Week from October 4 through October 10, 2026; WHEREAS, This year’s theme, “Beyond Ready,” recognizes how 4-H helps young people develop skills for the future while meeting them where they are today;
WHEREAS, 4-H is America’s largest youth development organization, supporting six million young people across the country and helping them become confident, independent, resilient, and compassionate leaders;
WHEREAS, 4-H is delivered by Cooperative Extension, a network of land-grant universities that offers hands-on learning in health, science, agriculture, and civic engagement; and California 4-H is delivered by the University of California Cooperative Extension;
WHEREAS, Compared with their peers, 4-H youth are four times more likely to make a positive contribution to their communities and twice as likely to take courses and pursue careers in science, technology, engineering, and math;
WHEREAS, Sutter County 4-H offers community club programs where young people learn through hands-on projects, build leadership skills and friendships, serve their communities, and take on responsibilities that prepare them for the future;
WHEREAS, Sutter County 4-H also brings hands-on learning to local youth through in-school and afterschool programs in agriculture, science, gardening, cooking, and other subjects; and WHEREAS, The City Council of the City of Yuba City recognizes the value of 4-H and its contributions to the young people and families of our community.
NOW, THEREFORE, BE IT PROCLAIMED that the City Council of the City of Yuba City hereby proclaims October 4–10, 2026, as National 4-H Week in the City of Yuba City and encourages residents to recognize the lasting contributions of 4-H and the opportunities it provides for young people.
CITY OF YUBA CITY
Public Communication
Members of the public may address the City Council on items of interest that are within the City’s jurisdiction. Individuals addressing general comments are encouraged to limit their statements.
Procedure
You are welcome and encouraged to participate in this meeting. Complete a Speaker Card located in the lobby and give to the Clerk, public comment is taken on action items appearing on the Consent Calendar or Business Items on the Agenda when they are called. Public comment on any other items within the scope of the City’s jurisdiction, including items not listed on the Agenda, will be considered at this time.
When a matter is announced, wait to be recognized by the Mayor to provide your comments to the Council. Comments should begin by providing your name and place of residence. A three minute limit is requested when addressing Council.
Request for additional time to address Council
Members of the public submitting written requests at least 24 hours prior to the meeting will be allotted 5 minutes to comment per speaker. Repetitive comments may be limited, and large groups are encouraged to select representatives to express the opinions of the group.
Procedure
When requesting to comment, please indicate your name and the topic and mail to:
City of Yuba City
Attn: City Clerk
1201 Civic Center Blvd
Yuba City CA 95993
Or email to:
Ciara Wakefield, City Clerk
[email protected]
Agenda Item 5
CITY OF YUBA CITY
STAFF REPORT
Date: October 6, 2026
To: Honorable Mayor & Members of the City Council;
From: Finance/IT Department
Presentation By: Brian Hansen, IT Manager
Summary
Subject: Professional Services Agreement with SDI Presence LLC for Tyler EERP Implementation Support Amendment
Recommendation: Adopt a Resolution amending the Professional Services Agreement with SDI Presence LLC of Los Angeles, CA for implementation of an Enterprise Resource Planning (ERP) and Human Resource/Payroll software platform in the amount of $92,500 plus 10% contingency for a not to exceed total of $101,750, with the finding that it is in the best interest of the City
Fiscal Impact: $101,750 - Account No. 941313-65501 (ERP/HR/Utility Upgrade CIP) Purpose:
To implement an Enterprise Resource Planning (ERP) system to include financials as well as Human Resources/Payroll functions.
Strategic Focus Area:
This item addresses City Council's Strategic Goal of fiscal responsibility by modernizing software and operations, allowing staff to be more productive and gaining greater insight into our data in order to make better decisions on long-term planning as well as day-to-day operations.
Background:
In October 2022, the City Council adopted a resolution awarding a Professional Services Agreement to SDI Presence LLC of Los Angeles, CA for development of a Request for Proposals (RFP) for the procurement and implementation of an Enterprise Resource Planning (ERP) and Human Resource/Payroll software platform in the amount of $83,990 plus $10,000 contingency for procurement services and an option for implementation support not to exceed $384,800. In July 2024, the City Council adopted a resolution awarding the bid for Enterprise Resource Planning (ERP) Systems & Implementation Services to Tyler Technologies, Inc. and the City extended the option for implementation support to SDI Presence for $384,800. The Council allocated $2,037,827 for this project which included $1,500,000 in ARPA funding. The implementation was expected to take 2 years, 12 months for the core EERP implementation and 12 months for the HR/Payroll portion. Both the Financial and HR/Payroll implementations have been extended beyond the original timeline by city staff in order to ensure that the software functioned as designed and was ready for everyday use.
Analysis:
With the extension of both the Finance and HR/Payroll go-lives, city staff worked with SDI to determine how many hours of implementation support would be needed to complete this project. City staff and SDI determined that an additional 500 hours are required. The current billing rate for project management with SDI is $210 per hour; however, SDI will hold the original rate of $185 per hour for the remainder of the project. City staff have found the support provided by SDI to be invaluable to this project. SDI keeps both city staff and Tyler Technologies on task, making sure time and resources are properly scheduled and deliverables are met.
Fiscal Impact:
Should the City decide to extend the agreement with SDI Presence LLC for implementation support, there would be an additional cost in the amount not to exceed $101,750. As part of the budget adoption, the Council has allocated $1.5M to the Citywide IT System Modernization CIP account for the budget year 2022/2023. These funds have been transferred to the ERP/HR/Utility Upgrade CIP and there remains sufficient funds to cover this cost.
Alternatives:
1. Direct staff to handle the remaining implementation internally Recommendation:
Adopt a Resolution amending the Professional Services Agreement with SDI Presence LLC of Los Angeles, CA for implementation of an Enterprise Resource Planning (ERP) and Human Resource/Payroll software platform in the amount of $92,500 plus 10% contingency for a not to exceed total of $101,750, with the finding that it is in the best interest of the City Attachments:
1. Professional Services Agreement Tyler Implementation Support Amendment - Resolution Prepared By: Submitted By:
Brian Hansen
Information Technology Manager
Robert Bendorf
City Manager
ATTACHMENT 1
RESOLUTION NO. _________
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF YUBA CITY
AMENDING A PROFESSIONAL SERVICES AGREEMENT WITH SDI PRESENCE LLC OF
LOS ANGELES, CA FOR TYLER EERP IMPLEMENTAION SUPPORT IN THE AMOUNT OF $92,500 PLUS $9,250 CONTINGENCY FOR IMPLEMENTATION SUPPORT NOT TO EXCEED $101,750
WHEREAS, the City of Yuba City desires to implement an Enterprise Resource Planning (ERP) system to include Financials as well as Human Resources/Payroll functions; and WHEREAS, the City has extended the project timeline in order to ensure the system functions as staff designed and is ready for everyday use; and
WHEREAS, SDI Presence LLC has provided a proposal to add additional hours of professional services to support the implementation of an Enterprise Resource Planning (ERP) system; and WHEREAS, the City desires to amend a Professional Services Agreement to SDI Presence LLC of Los Angeles, CA in the amount of $92,500 implementation support of an Enterprise Resource Planning (ERP) system.
NOW, THEREFORE, be it resolved by the City Council of Yuba City as follows:
1. The City Council finds that amending the agreement with SDI Presence LLC is appropriate on grounds including its demonstrated competences, professional qualifications for the services required, availability, and fair and reasonable costs. As such, the City Council finds that it is in the best interest of the City make a selection of SDI Presence LLC as the City’s consultant consistent with section 10-5 of the City’s Purchasing Policies and Procedures.
2. The City Council hereby amends the agreement, in the amount of $95,500, with SDI Presence LLC of Los Angeles, CA for implementation support of an Enterprise Resource Planning (ERP) system, and finds that the amendment is in the best interest of the City. A $9,250 contingency is hereby also authorized for the agreement, only to be accessed upon written authorization by the City.
3. This Resolution shall become effective immediately.
The foregoing resolution was duly and regularly introduced, passed, and adopted by the City Council of the City of Yuba City at a regular meeting thereof held on the 6th day of October, 2026.
AYES:
NOES:
ABSENT:
Marc Boomgaarden, Mayor
ATTEST:
Ciara Wakefield, City Clerk
APPROVED AS TO FORM
COUNSEL FOR YUBA CITY:
Shannon Chaffin, City Attorney
Aleshire & Wynder, LLP
Exhibit(s):
A. First Amendment to the Professional Services Agreement with SDI Presence LLC
EXHIBIT A
01248.0005 984259.1 1
FIRST AMENDMENT TO THE SDI PROFESSIONAL SERVICES AGREEMENT (City of Yuba City)
This FIRST AMENDMENT TO THE SDI PROFESSIONAL SERVICES AGREEMENT (“First Amendment”) is entered into effective this 6th day of October, 2026 by and between by and between the CITY of Yuba City (“CITY”), and SDI Presence LLC (“SDI”).
RECITALS:
A. SDI and CITY entered into a certain SDI Professional Services Agreement (“Agreement”) dated October 18, 2022, regarding the procurement and implementation of an Enterprise Resource Planning (ERP) software system. The project was anticipated to take 454 hours for procurement and 2080 hours for implementation.
B. The parties now desire to amend the Agreement to specifically address the number of hours provisioned for the implementation. At the City’s request, both the Financial and Human Resources/Payroll modules of the ERP software go live have been extended. The number of hours required to complete the project (500 hours) are addressed by entering into this First Amendment.
AGREEMENT
NOW, THEREFORE, in consideration of the mutual covenants and agreements set forth below, SDI and CITY agree as follows:
1. Recitals: The foregoing recitals are true and correct and incorporated herein by reference.
2. Section 1: Section 1 of the Agreement is amended to read in its entirety as follows (additions underlined, deletions in strike through):
1. Scope of Services. The Consultant shall furnish the following services in a professional manner.
See Attached Scope of Services
(Exhibit A) (Attachment 1)
3. Section 3: Section 3 of the Agreement is amended to read in its entirety as follows (additions underlined, deletions in strike through):
3. Compensation. Compensation to be paid to Consultant shall be in accordance with the Schedule of Charges set forth in Exhibit A Attachment 1, which is attached hereto and incorporated herein by reference. In no event shall Consultant’s compensation exceed $561,290 without additional written authorization from the City.
Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to the City at the time of payment.
4. Reaffirmation of Agreement: Except as amended by this First Amendment, the Agreement shall remain unchanged and is hereby reaffirmed, ratified and confirmed in its entirety. If there is any conflict, inconsistency or ambiguity between the Agreement and this First Amendment, then this First Amendment shall govern and control.
01248.0005 984259.1 2
5. Entire Agreement: The Agreement, as amended by this First Amendment, constitutes the entire agreement and supersedes any prior written or oral agreements among the parties with respect to the specific matters addressed herein.
6. Execution in Counterparts: This First Agreement may be executed in any number of counterparts, each of which shall be deemed an original but all of which shall be deemed but one and the same instrument, and a facsimile copy of such execution shall be deemed an original.
IN WITNESS WHEREOF, this First Amendment has been executed by LAFCO and the CITY as of the dates below.
SDI Presence LLC
By: _________________________
Patrick Griffin, Managing Director
Date: _____________________
CITY OF YUBA CITY, a municipal corporation
By:
Marc Boomgaarden, Mayor
Date: ________________________
ATTEST:
__________________________
Ciara Wakefield, City Clerk
APPROVED AS TO FORM:
Aleshire & Wynder
By:
Shannon Chaffin, City Attorney
ATTACHMENT 1
Consultant shall perform to the satisfaction of City, in accordance with this Agreement, the Services described below. All references to “SDI Presence LLC,” “SDI Presence”, “SDI”, “we”, “us” or “our” shall refer to “Consultant.” “Deliverables” are obligations of Consultant to deliver to the City, and “Events” are obligations of the Consultant to perform as described. Forecasts and the schedule of project deliverable timelines are obligations to complete as set out in this Scope of Services contingent upon requested data and documents being provided by the City within a reasonable period of time, and subject to timing at the City’s discretion as noted in the Project Schedule. Timelines may be subject to any extensions of time granted in writing by the City’s Director of Finance at the Director’s sole discretion given at the request of Consultant for unforeseen delays. Time is of the essence for the purposes of this Agreement.
Proposal to City of Yuba City
ERP Procurement & Implementation Support
Project Approach and Methodology - PROCUREMENT
In this section of our proposal, we describe our project approach and methodology for the procurement of the new ERP system. This includes a description of each phase and the associated tasks and activities.
We also identify the deliverables for this project.
SDI offers our clients proven methodologies and tools designed specifically to meet the unique needs of public sector agencies. Since our inception, we have invested in and developed methodologies, tools, and supporting processes designed specifically for the unique needs and requirements of California local government agencies. SDI constantly reviews and updates the knowledge base included in these toolkits based on experience with our clients. SDI’s five-phased approach includes:
♦ The “Initiate” phase which establishes the foundation for effective communication and the successful completion of the project.
♦ The “Requirements” phase which encompasses a thorough discovery of the City’s specific objectives and needs to ensure all the features, functions and requirements (e.g. user, interface, conversion, technical, etc.) necessary are defined and documented and communicated through the resulting documents for inclusion in the RFP.
♦ The “RFP” phase wherein the Request for Proposal is developed to meet the procurement requirements of the City.
♦ The “Select” phase which provides the structure for a fair and organized means to complete the review and decision process to select the best solution presented. ♦ The “Negotiate” phase which results in formal completion of agreements with the selected ERP solution vendor and the City.
Figure 2 provides an overview of the phases, activities, and deliverables for our proposed methodology.
Figure 2 – Methodology Overview
In the following pages, we provide a detailed discussion of each phase and an estimated project timeline.
Proposal to City of Yuba City
ERP Procurement & Implementation Support
Phase 1 – INITIATE
The purpose of the Initiate Phase is to prepare for, and initiate, the project under a well-defined work plan. This phase includes confirming our understanding, as well as the understanding of the stakeholders, regarding the scope of work and the process for accomplishing the overall objectives of the project.
Task 1.1 - Project Sponsor Planning Meeting
Task Description
SDI will meet with the City’s Project Sponsor and other key staff to complete a detailed review the scope of work, project timeline, deliverables, project status methods, project participants (i.e. sponsor, subject matter experts, technical resources, etc.), and other items to ensure a well-planned project. During this meeting, SDI will discuss the tools and templates that will be leveraged.
Task 1.2 – Work Plan Development
Task Description
SDI will develop a Work Plan that identifies the project approach, methods, tasks, activities, resources, schedule, budget, deliverables, issue and risk management, and major milestones.
Deliverables
SDI will deliver a draft Work Plan for review by the City. Once the City has completed its review, SDI will update for any changes and distribute a final Work Plan. On a periodic basis (as determined by the City project sponsor and SDI project manager), SDI will update and distribute the Work Plan to the project sponsor to help ensure the project stays on schedule and budget.
Task 1.3 – Kickoff Meeting
Task Description
Since the project will have an enterprise-wide impact, it is important to proactively communicate with all impacted staff to ensure a clear understanding of project goals and objectives, roles and responsibilities, approach, tasks, and timeline. The Kickoff Meeting also provides the opportunity to introduce the SDI team to City staff and should involve senior level management and project sponsors to provide introduction of this City-wide endeavor. It is important that all City staff that will be involved in the project, regardless of their role, participates in a project kickoff.
Deliverables
SDI will deliver a draft of the Kickoff Meeting Presentation in PowerPoint for the City’s review. Once the City has completed its review, SDI will update for any changes and finalize the Kickoff Meeting Presentation that will be presented to the City staff attending the Kickoff Meeting.
Proposal to City of Yuba City
ERP Procurement & Implementation Support
Phase 2 - REQUIREMENTS
This phase will allow SDI to develop an accurate and clear understanding of the current environment, as this provides the initial baseline from which alternatives will be evaluated. In addition, during this phase it is necessary to identify and prioritize future system features and functions. A key success factor to selecting a best fit solution is having a comprehensive understanding of the City’s true needs and requirements.
Task 2.1 – Request and Review Documentation
Task Description
SDI understands that City staff has limited time to dedicate to this project. Consequently, we will make all efforts to be as prepared as possible before asking for staff time. To accomplish this, SDI will request documentation to familiarize ourselves with the current environment, processes, procedures, policies, transaction levels, organizational responsibilities, reports, technical documentation, etc. It is not SDI’s intent to create work for the staff with this task - if requested documentation does not exist, then it should not be created now.
Deliverable
SDI will provide the City with a Documentation Request Listing. This listing will provide direction to staff on the desired documentation and will be used to inventory the documentation provided.
Task 2.2 – Conduct System Requirements Workshops
Task Description
SDI will conduct workshops with the City’s functional subject matter experts in all City departments. For the Finance Department interviews, the workshops will occur at a functional level (i.e. general ledger, budget, fixed assets, accounts receivable, inventory, purchasing, accounts payable, grant and project accounting, treasury, etc.). For other City departments, typically a single workshop per department will provide the information necessary to complete an analysis of potential ERP applicability for those department functions.
Outcomes of the workshops will document current processes, practices, polices, and procedures related to the City’s use of the ERP system. The workshops will also explore unmet needs and focus on identifying new features and functions that can improve the existing operations.
SDI’s approach to conducting the systems requirements workshops involves more than just gathering information from the City’s subject matter experts. It includes educating and/or collaborating with staff on best practices and how evolving technology capabilities (i.e. workflow, reporting, integration, dashboards, document management, etc.) can be applied to the future environment.
Proposal to City of Yuba City
ERP Procurement & Implementation Support
Task 2.3 – Document Functional Requirements
Task Description
SDI will utilize the information gathered during Task 2.2 above to document the City’s existing and desired functional requirements so that potential vendors have a full understanding of the City’s requirements.
Deliverable
SDI will summarize our findings from the workshops into a Functional and Operational Requirements document. This information will be incorporated into the ERP Needs Assessment Report and will be available to the City prior to the finalization of the report (Task 2.6 below).
Task 2.4 – Document Interfaces/Technical Requirements
Task Description
During our work efforts in the prior tasks, SDI will identify required or desired interfaces and integration opportunities between the ERP system and other data repositories. This helps ensure that an integration point or interface is not missed. During this task, SDI will perform additional interviews and research to ensure interfaces and technical requirements are fully identified and defined. In addition, SDI will work with City staff to identify any interface standards that should be included in the RFP (i.e. City preferred interface methods).
Deliverable
SDI will summarize our findings into an Interface and Technical Requirements document. This information will be incorporated into the ERP Needs Assessment Report and will be available to the City prior to the finalization of the report (Task 2.6 below).
Task 2.5 – Document Data Conversion Requirements
Task Description
SDI will document the City’s data conversion and migration requirements so that potential vendors can include the costs and approach for completing data conversion in their proposals. SDI will meet with the City’s technical and business subject matter experts to identify and document data migration and conversion requirements. SDI will provide consultation with regard to the pros and cons of the possible approaches/strategies and provide recommendations.
Deliverable
SDI will summarize our findings into a Data Conversion Requirements document. This information will be incorporated into the ERP Needs Assessment Report and will be available to the City prior to the finalization of the report (Task 2.6 below).
Proposal to City of Yuba City
ERP Procurement & Implementation Support
Task 2.6 – Complete ERP Needs Assessment Report
Task Description
SDI will consolidate our activities and findings into an ERP Needs Assessment Report that will provide the business case for moving forward with the RFP. At a minimum, the ERP Needs Assessment Report will identify the following information:
♦ Background and History
♦ Problem Statement
♦ Current Environment (Strengths, Weaknesses, Opportunities, and Threats) ♦ Alternative Analysis
♦ ERP Market Scan
♦ Recommendations
All the information gathered in the prior tasks will be included within the ERP Needs Assessment Report.
Deliverable
SDI will publish a draft ERP Needs Assessment Report. Once the City has reviewed the report, SDI will hold a meeting to discuss and obtain input. Once we have received City input and direction, we will publish a final ERP Needs Assessment Report.
Phase 3 - RFP
SDI will prepare a comprehensive RFP outlining the business and systems requirements. While SDI will bring the City proven RFP templates and methods, we will also develop the RFP in accordance with the City’s purchasing guidelines and requirements.
The tasks in this phase will consolidate all relevant information gathered in the prior phases to create an RFP that clearly defines the requirements and objectives of the City. The quality and accuracy of vendor responses are significantly improved using a well-organized, accurate, and clear RFP. A strong RFP is critical as it provides the foundation for evaluating vendors and ultimately provides the basis for a solid agreement between the City and the successful vendor.
Task 3.1 – Prepare Draft RFP
Task Description
SDI will prepare a draft RFP for review by the Project Stakeholders and identified key staff. If the City has an existing preferred RFP template, SDI will conduct a review and compare the City templates to SDI’s proven ERP RFP template. In addition, if necessary, SDI will meet with the City’s purchasing and/or legal resources to verify RFP terms and conditions.
At a minimum, an RFP should include the following components: purpose and objectives, background, evaluation criteria and selection process, timeline, submission requirements (including forms and templates), RFP terms and conditions, current environment descriptions, business and operations metrics
Proposal to City of Yuba City
ERP Procurement & Implementation Support
(i.e. number of employees, users, vendors, purchase orders, etc.), functional requirements, technical requirements and standards, and pricing proposal submission requirements.
Deliverable
SDI will publish a draft RFP.
Task 3.2 – Review Draft RFP with Stakeholders
Task Description
SDI recommends that the draft RFP be distributed to the City project team and subject matter experts for careful review. After staff has had the opportunity to review the RFP, SDI will conduct a meeting to address any changes, questions, or concerns.
Deliverable
SDI will publish a Final RFP.
Task 3.3 – Identify and Notify Potential Vendors
Task Description
While online vendor portal sites provide a valuable channel for making an RFP publicly available, SDI believes it is in the City’s best interest to alert qualified vendors of the upcoming RFP release. SDI will compile a comprehensive list of public sector ERP solution vendors that provide potential solutions. SDI will review the listing with the City and assist the City in creating a notification message that can be distributed via email. Timely notification of the City’s intent to release an RFP will help ensure the City attracts quality solution vendors and allow the vendors to be better prepared to provide a timely response.
Deliverable
SDI will provide a Vendor Listing that includes contact information for RFP distribution.
Task 3.4 – Release RFP
Task Description
SDI will assist the City in preparing for and releasing the RFP.
Phase 4 - SELECT
The process for selecting a suitable, best fit ERP solution vendor requires the City to follow a structured methodology. The goal of this phase is to ensure that the vendor that is the “best fit” for the City is selected. Up to this point in the project, the City will have invested heavily in establishing the foundation upon which a best fit selection will be made. The tasks in this phase are focused on ensuring a careful and detailed review of information provided in response to the RFP are conducted, as well as independent research, validation, and verification of content.
Proposal to City of Yuba City
ERP Procurement & Implementation Support
Task 4.1 – Address Vendor Questions
Task Description
Release of a clear and well-structured RFP will dramatically reduce the number of vendor questions.
However, due to the complex nature of ERP procurements, the City should anticipate that vendors will submit questions that must be addressed to ensure quality proposals are received. In this task, SDI will assist the City in responding to vendor questions.
Deliverable
SDI will assist in providing responses to vendor questions.
Task 4.2 – Prepare Evaluation Committee
Task Description
SDI will work with the City to identify the evaluation team and prepare an evaluator’s packet that includes clear descriptions and direction of the evaluation methodology. The packet will also include a scoring template to assist the evaluator in tabulating their results.
Deliverable
SDI will prepare draft and final versions of the Evaluation Scoring Methodology and Matrix Templates.
Task 4.3 – Conduct Initial Screening of Proposals
Task Description
SDI will conduct a screening evaluation of all proposals to determine which vendors and proposals meet the mandatory RFP requirements and minimum qualifications. SDI will present the results of our screening evaluation to the City. The City can use this information as a guide to determine which proposals require a detailed review.
Deliverable
SDI will present our initial screening results to the City.
Proposal to City of Yuba City
ERP Procurement & Implementation Support
Task 4.4 – Assist with Review and Scoring of Proposals
Task Description
The evaluation team will review and rate the proposals per the evaluation criteria. In addition, SDI will review proposals to identify issues, concerns, questions, or clarifications that should be addressed, and will provide this information to the evaluation team and be available to the evaluators for consultation.
SDI will assist the City in arriving at a preliminary evaluation scoring matrix that identifies a short list of preferred vendors.
Deliverable
SDI will assist the City evaluation team with compiling the Evaluation Scoring Matrix.
Task 4.5 – Prepare for Proof of Capabilities (POC)
Task Description
Conducting proof-of-capabilities (POC) sessions with short-listed vendors is a key component of the selection process. This provides the vendors with the opportunity to fully demonstrate their solutions using City provided demonstration scenarios and scripts. As part of this task, SDI will develop the POC meeting agenda, scenarios, and scripts for the City to review. In addition, SDI can facilitate interaction between the City and the vendors to help ensure the vendor is adequately prepared to complete the POC.
The POC provides valuable input into contract negotiations and helps clarify risk areas for special consideration.
Deliverable
SDI will prepare POC Session Agenda and Scripts.
Task 4.6 – Facilitate POC Sessions
Task Description
SDI will facilitate the POC sessions to keep vendors on schedule and ensure all POC scripts are completed.
At the conclusion of each vendor POC session, SDI will facilitate a debrief meeting with the evaluators to capture feedback and update the evaluation scoring matrix accordingly. This information will be used in the Vendor Selection Report (Task 4.8).
Task 4.7 – Assist with Due Diligence
Task Description
SDI will assist the City in planning for and completing reference checks and site visits. SDI has templates available to the City to complete reference checks and site visits. While SDI is available to conduct the reference checks, it has been our experience that these are best performed by City staff because of the information exchange and opportunity to further network.
Proposal to City of Yuba City
ERP Procurement & Implementation Support
Task 4.8 – Prepare Vendor Selection Report
Task Description
Using all the information and work products created to date, SDI will draft a Vendor Selection Report that outlines the process followed and the results of the evaluation. SDI will provide the City the opportunity to review a draft report and provide feedback. SDI will then publish a final Vendor Selection Report.
Deliverable
SDI will prepare a draft and final Vendor Selection Report.
Phase 5 – NEGOTIATE
Key terms, conditions, scope, and pricing terms must be fully resolved before concluding a final agreement. We have found that many clients prefer utilizing outside resources for contract negotiations.
The purpose of Phase 5 is to formalize and implement a negotiation strategy to ensure the City obtains a favorable contract and all outstanding issues are resolved. SDI brings significant experience in contract negotiations that will help ensure an agreement that fully protects the City while supporting a successful implementation.
Task 5.1 – Research Prior Vendor Agreements
Task Description
It is likely that the City will select a vendor that has recently implemented their solution with other public agencies. This task focuses on identifying signed agreements with agencies that are of a similar size and complexity as they can provide a valuable source of information to help a City prepare for negotiations.
SDI will seek out and review available agreements. The review will include evaluating terms and conditions, pricing, payment terms, milestones, and more. The information gathered will be compared to that which was submitted with the RFP with the goal of identifying any gaps or more favorable terms and conditions
Task 5.2 – Conduct Initial Agreement Review
Task Description
SDI will perform a review and provide feedback of the proposed agreement templates. Based on our experience, the City should expect multiple agreements (i.e. software licensing, maintenance and support, professional services, 3rd party software, etc.). SDI will provide the City guidance and assistance on the agreement review to help prepare for subsequent negotiations.
Proposal to City of Yuba City
ERP Procurement & Implementation Support
Task 5.3 – Facilitate Negotiation Strategy Workshop
Task Description
SDI will facilitate a workshop with key City staff to develop the negotiation strategy. The workshop will focus on outstanding issues and questions, as well as areas of high risk that need to be addressed. A wellplanned negotiation strategy reduces the negotiation timeline, reduces frustration among the parties, ensures the City presents a unified front, and reduces the risk that items will be overlooked.
Task 5.4 – Conduct Negotiation Meetings
Task Description
SDI will assist the City in preparing for negotiation meetings and will attend to support City staff. If the City desires, SDI is available to facilitate the negotiation meetings. SDI will take the lead in recording the minutes from the meetings to capture outstanding items, next steps, and critical dates.
Deliverable
SDI will assist with the completion of negotiations with the selected vendor and the development of Final Agreement(s). It is likely that the City will be required to enter into multiple agreements for various software licenses, implementation activities, and annual maintenance contracts.
Task 5.5 – Obtain City Council Approval
Task Description
SDI will be available to attend and/or participate in the City’s presentation of the vendor agreements to the City Council for approval. SDI’s level of participation will be at the City’s direction.
Proposal to City of Yuba City
ERP Procurement & Implementation Support
Procurement Project Timeline
Based on our experience with similar projects, we provide the following proposed project schedule in Figure 3. The ability to achieve this schedule will be dependent upon the availability of City staff throughout the project. SDI can accelerate the proposed schedule if the City wishes to complete specific aspects of the project in a shorter timeframe.
Figure 3 – Proposed Project Schedule
It should be noted that the schedule above does not reflect the time when the RFP has been issued and remains open for responses. This time period is typically four to six weeks and takes place between Phases 3 and 4 above.
Proposal to City of Yuba City
ERP Procurement & Implementation Support
Project Approach and Methodology - IMPLEMENTATION
The cornerstone of success for the system implementation portion of the project will be how well it is managed. This will include thorough planning, execution, and monitoring of the plan, corrective action when required, and final close-out of the project. SDI’s project management services will enable the City to manage the big picture, keep stakeholders informed, and ensure successful planning, oversight, and completion of the project while mitigating project risk.
In the following pages, SDI presents the activities and deliverables to be completed as part of this phase of the project. It should be noted that many of the steps in Task 6 will be repeated for the individual implementation of specific modules within the software suite (i.e. – Payroll, Accounts Payable, etc.).
Task 6.1 – Update Project Plan
Task Description
SDI will work with the software vendor’s Project Manager to update the Project Plan, including the following basic elements that will be defined for the system implementation activities:
• Tasks and Subtasks
• Milestones and Deliverables
• Detailed Project Schedule
Deliverable
Updated Project Plan
Task 6.2 – Monitor Project Execution and Control
Task Description
Working with the software vendor’s Project Manager, SDI will monitor the project execution using all the plans, schedules, procedures, and standards prepared for the project. This will include ensuring that regular status reports are provided and discussed at project review meetings with the Project Sponsor and appropriate participants. These reviews will include performance measures for the completion of tasks and activities in accordance with the project plan, communication plan, risk management plan, and quality assurance plan.
Deliverable
Project Status Reports, Risk / Issue Tracking Log, Vendor Deliverables Tracking Log / Punch List
Proposal to City of Yuba City
ERP Procurement & Implementation Support
Task 6.3 – Assist with Business Process and Change Management Activities Task Description
SDI will assist the City with identification of areas where a business process change may result in improved efficiencies. SDI will provide suggestions and recommendations for business process improvements in conjunction with the City’s project team and utilizing the best practices recommendations documented previously.
Task 6.4 – Support Establishment of Optimal Software and Hardware Configuration
Task Description
SDI will assist the City in defining the technical system software and hardware environments required for the new system’s operation including licenses for development, testing/training, and production environments. SDI will provide oversight for identifying, procuring, and installing the software and hardware configurations to ensure the system is properly sized to meet the City’s requirements. This activity will also include coordinating the installation of required application, database, and web servers as well as necessary network architecture and infrastructure components.
Deliverable
Software and Hardware Acquisition and Installation Oversight Task 6.5 – Assist with System Setup and Configuration
Task Description
SDI will assist the City to ensure that the new system is set up to support the City’s unique operating requirements. This activity will include establishing security protocols for users along with specific workflow processes for the new system and setting configuration options and customizing parameters for system upload/download processes to Microsoft products such as Excel, Word, Access, and Outlook, and to other third-party products.
Deliverable
System Setup and Configuration Oversight
Proposal to City of Yuba City
ERP Procurement & Implementation Support
Task 6.6 – Define System Data Conversion and Testing Requirements Task Description
SDI will assist in defining conversion and testing requirements for items that must be converted into the new system, including financial data from the existing system and in-house developed applications. SDI will work directly with the software vendor’s conversion team to ensure that data extracted from the City’s existing system is properly mapped to the new system. SDI will also assist the City in developing a test/training environment which will allow for separate testing of release software by City staff prior to production installation.
Deliverable
Data Conversion Requirements and System Testing Support SDI will assist with the completion of negotiations with the selected vendor and the development of Final Agreement(s). It is likely that the City will be required to enter into multiple agreements for various software licenses, implementation activities, and annual maintenance contracts.
Task 6.7 – Assist with Development of Required Integrations Between Software Systems
Task Description
SDI will work with the various software entities to develop integration points between the various systems. SDI will oversee development of the desired data integration points and will ensure testing is completed to validate the integrations are operating properly and accurately.
Deliverable
System Integrations Support
Task 6.8 – Support User Acceptance Testing
Task Description
SDI will verify and validate acceptance test results for implementation of the new system that will include:
• System documentation • Functional tests
• Stress tests • Security tests
• Access control capabilities • Backup, restore and restart tests • User acceptance test results
Deliverable
Independent Verification and Validation
Proposal to City of Yuba City
ERP Procurement & Implementation Support
Task 6.9 – Coordinate Training for Users and System Administrators Task Description
SDI will assist the City in identifying training requirements and creating schedules for both users and technical personnel. Training should be sufficiently detailed and comprehensive to ensure that City staff will be able to effectively use the system and support the system after implementation.
Deliverable
End User and System Administrator Training Support
Task 6.10 – Complete Readiness Assessment and Ensure Optimal Readiness Task Description
SDI will develop a checklist to be used to assess the City’s operational readiness for the new system implementation, including:
• Staffing plan • System maintenance procedures
• Operational procedures • Disaster backup recovery plan • Change requests • Modifications or enhancements
• Refresher training • Software license renewal
• Technology refreshment • Hardware replacement
• Preventive maintenance
Deliverable
Readiness Assessment Checklist
Task 6.11 – Monitor Phased Implementation and Cutover
Task Description
SDI will oversee a phased cut-over where different modules are implemented and moved into production on a staggered schedule. As each module is placed into production, the software vendor will be required to provide assistance for system administration, helpdesk, and on-site user support for each major implementation phase or module.
Deliverable
Oversight of Phased Implementation and Cutover into Production Task 6.12 – Assist with Post-Implementation Activities
Task Description
SDI will conduct a post-implementation review to provide the City with information to help it evaluate the contribution and measure the value gained by implementing the new system. It will also identify areas the City may wish to revisit in terms of full implementation of all modules, related features, and functionality.
Agenda Item 6
CITY OF YUBA CITY
STAFF REPORT
Date: October 6, 2026
To: Honorable Mayor & Members of the City Council;
From: Administration Department
Presentation By: Robert Bendorf, City Manager
Summary
Subject: Professional Services Contract - Perkins Eastman Phase 3 Economic Visioning Recommendation: Adopt a Resolution:
A. Approving a Professional Services Agreement with Perkins Eastman Architects D.P.C. for ongoing City Economic Development Visioning and Planning services (Phase 3) in an amount not to exceed $75,000; B. Authorizing the City Manager to execute the agreement, subject to immaterial modifications and approval by the City Attorney;
C. Authorizing the City Manager to negotiate and enter into a reimbursement agreement with Sutter County; and
D. Approving a budget transfer of $75,000 from Account 901080-65501 (General Plan) to Account 1305-62701 (City Manager – Professional Services) Fiscal Impact: Amount not to exceed $75,000
Purpose:
To continue the City's economic visioning and planning process, along with the Yuba-Sutter Economic Development Corporation, Downtown Business Association, Yuba-Sutter Chamber of Commerce, Sutter County and Perkins Eastman Architects.
Strategic Focus Area:
Consistent with the City's Vision and Strategic Focus Area of Economic Development Background:
The City is committed to enhancing community livability and overall quality of life through planning and strategic investment. The City engaged with Perkins Eastman in September 2025 to assist in providing a baseline economic visioning through a review of city and county areas that could emerge as providing opportunities for community investment, job creation, entertainment, and possibilities for enhancing quality of life.
Phase 1, completed in March 2026, resulted in the delivery of a detailed report outlining a forwardlooking vision for the City. The report identified key opportunities for improvement, including targeted
amenities, infrastructure enhancements and place-based strategies designed to strengthen the City's identity and long-term competitiveness within the region.
Phase 2, completed at the end of August 2026, culminated with a community meeting that outlined four (4) specific sites for potential economic enhancement, including two of which are owned by Sutter County and are within the City limits (see attached). A partner in the project since Phase 1, Sutter County has worked with the City and other partners during both phases. Artist renderings for all four sites were completed and community input was received.
Analysis:
Satisfied with outcomes from Phases 1 and 2, Phase 3 has begun initial steps and includes preparing for Requests for Interest (RFI) to be strategically distributed to the development community to determine interest in the sites, followed by RFI evaluations and final recommendations.
In order to complete these steps, the contract with Perkins Eastman needs to be amended to include tasks for Phase 3 as well as the preparation and coordination for the park grant the City is seeking.
City staff is working with it's partners to begin property owner outreach to discuss potential opportunities and the scope of work.
In addition, Sutter County has expressed an interest in continuing to partner and has indicated a willingness to reimburse a portion of the costs for Phase 3. They have also dedicated staff time to continue working on the project. It is recommended that the City Manager work with the County Administrator to develop a reimbursement agreement.
Fiscal Impact:
Amount not to exceed $75,000
Alternatives:
1. Do not proceed with City visioning and planning services and provide staff with alternate direction.
2. Direct staff to modify the scope of services.
Recommendation:
Adopt a Resolution:
A. Approving a Professional Services Agreement with Perkins Eastman Architects D.P.C. for ongoing City Economic Development Visioning and Planning services (Phase 3) in an amount not to exceed $75,000;
B. Authorizing the City Manager to execute the agreement, subject to immaterial modifications and approval by the City Attorney;
C. Authorizing the City Manager to negotiate and enter into a reimbursement agreement with Sutter County; and
D. Approving a budget transfer of $75,000 from Account 901080-65501 (General Plan) to Account 1305-62701 (City Manager – Professional Services)
Attachments:
1. Resolution - PSA Perkins Eastman (Phase 3)
2. PSA Perkins-Eastman (Phase 3) Agreement
3. Perkins Eastman (Phase 3) Exhibit A
4. Exhbit B Insurance Req.
5. Renderings for potential sites
Prepared By: Submitted By:
Robert Bendorf
City Manager
Robert Bendorf
City Manager
ATTACHMENT 1
RESOLUTION NO. _________
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF YUBA CITY
APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH PERKINS EASTMAN ARCHITECTS D.P.C. OF NEW YORK, NY, FOR CITY VISIONING AND PLANNING SERVICES IN AN AMOUNT NOT TO EXCEED $75,000, SUBJECT TO IMMATERIAL
MODIFICATIONS BY THE CITY MANAGER UPON APPROVAL BY THE CITY ATTORNEY,
WITH THE FINDING THAT IT IS IN THE BEST INTEREST OF THE CITY, AND APPROVE A BUDGET TRANSFER OF $75,000 FROM ACCOUNT NO. 901080-65501 (General Plan) TO ACCOUNT NO. 1305-62701 (Professional Services)
WHEREAS, the City of Yuba City is committed to enhancing community livability, economic vitality, and overall quality of life through thoughtful planning and strategic investment; and
WHEREAS, the City previously engaged Perkins Eastman Architects D.P.C. to conduct Phase 1 and Phase 2 of a comprehensive visioning and planning process, resulting in the delivery of an original report and recommendations in March 2026; and development of site options through artist renderings, community input, and identification of nearby potential property assets, concluding with a community meeting in August 2026; and WHEREAS, initial reports established a framework and identified key opportunities to improve the City through targeted amenities, infrastructure, and place-based strategies; and WHEREAS, the City now seeks to advance into Phase 3 of the visioning and planning process, which will focus on refining concepts, developing Requests for Interests (RFI) from the development community, interacting with property owners and review of RFI’s received; and WHEREAS, Perkins Eastman Architects D.P.C. possesses the institutional knowledge, expertise, and continuity necessary to effectively carry forward the Phase 3 work; and WHEREAS, the proposed Professional Services Agreement with Perkins Eastman Architects D.P.C. is in an amount not to exceed $75,000; and WHEREAS, sufficient funds are not currently appropriated in the project account, and a supplemental appropriation in the amount of $100,000 is necessary to fund the agreement; NOW, THEREFORE, be it resolved by the City Council of Yuba City as follows:
1. The City Council hereby approves a Professional Services Agreement with Perkins Eastman Architects D.P.C. of New York, NY, for City Visioning and Planning services in an amount not to exceed $75,000.
2. The City Manager is hereby authorized to execute the agreement and any necessary amendments consistent with the intent of this resolution, subject to approval as to form by the City Attorney.
3. The City Manager is hereby authorized to enter into and execute a reimbursement agreement with Sutter County for a portion of Perkins Eastman Phase 3 services.
4. The City Council hereby approves a supplemental appropriation in the amount of $75,000 from Account No. 901080-65501 (General Plan) to Account No. 1305-62701 (Professional Services) to fund the agreement.
5. The approved services will support Phase 3 of the City’s visioning and planning process, with the goal of improving the City and providing needed amenities, enhancing livability, and advancing strategic community development priorities.
6. This Resolution shall take effect immediately upon adoption.
The foregoing Resolution was duly and regularly introduced, passed, and adopted by the City Council of the City of Yuba City at a regular meeting thereof held on the 6th day of October, 2026.
AYES:
NOES:
ABSENT:
Marc Boomgaarden, Mayor
ATTEST:
Ciara Wakefield, City Clerk
APPROVED AS TO FORM
COUNSEL FOR YUBA CITY:
Shannon Chaffin, City Attorney
Aleshire & Wynder, LLP
Exhibit:
A. Professional Services Agreement – Perkins Eastman
ATTACHMENT 2
1 AGREEMENT FOR PROFESSIONAL SERVICES
This Agreement is made and entered into as of October 6, 2026, by and between the City of Yuba City, a municipal corporation (“City”) and Perkins-Eastman Architects D.P.C. (“Consultant”).
RECITALS
A. Consultant is specially trained, experienced and competent to perform the special services which will be required by this Agreement; and
B. Consultant possesses the skill, experience, ability, background, certification and knowledge to provide the services described in this Agreement on the terms and conditions described herein; and
C. City desires to retain Consultant to render professional services as set forth in this Agreement.
AGREEMENT
1. Scope of Services. The Consultant shall provide Economic Visioning and Planning Services:
See Attached Scope of Services
(Exhibit A)
2. Time of Performance. The services of Consultant are to commence on October 6, 2026 and shall continue until all authorized work is completed and approved by the City. Finalization shall be completed at the direction of the City of Yuba City.
3. Compensation. Compensation to be paid to Consultant shall be in accordance with the Schedule of Charges set forth in Exhibit A, which is attached hereto and incorporated herein by reference. In no event shall Consultant’s compensation exceed $75,000 without additional written authorization from the City. Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to the City at the time of payment.
4. Method of Payment. Consultant shall submit monthly billings to City describing the work performed during the preceding month. Consultant’s invoices shall include a brief description of the services performed, the date the services were performed, the number of hours spent and by whom, and a description of any reimbursable expenses.
City shall pay Consultant not later than 30 days after approval of the monthly invoice by City staff. When payments made by the City equal 90% of the maximum fee provided for in this Agreement, no further payments shall be made until the final work under this Agreement has been accepted by City.
5. Extra Work. At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, “Extra Work” means any work which is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution
2 of this Agreement. Consultant shall not perform, nor be compensated for, Extra Work without written authorization from City.
6. Termination. This Agreement may be terminated by the City immediately for cause or by either party without cause upon fifteen days written notice of termination. Upon termination, Consultant shall be entitled to compensation for services performed up to the effective date of termination. Such compensation is subject to the conditions of Section 4 of this agreement.
7. Ownership of Documents. All plans, studies, documents and other writings prepared by and for Consultant, its officers, employees, agents and subcontractors in the course of implementing this Agreement, except working notes and internal documents, shall become the property of the City upon payment to Consultant for such work, and the City shall have the sole right to use such materials in its discretion without further compensation to Consultant or to any other party. Consultant shall, at Consultant’s expense, provide such reports, plans, studies, documents and other writings to City upon request.
Licensing of Intellectual Property. This Agreement creates a nonexclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”).
Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regards to Documents & Data which were prepared by design professionals other than Consultant or provided to Consultant by the City. City shall not be limited in any way in its use of the Documents & Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.
Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents & Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance of the services under this Agreement. Nor shall such materials be disclosed to any person or entity not connected with the performance of the services under this Agreement. Nothing furnished to Consultant, which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City’s name or insignia, photographs relating to project for which Consultant’s services are rendered, or any publicity pertaining to the Consultant’s services under this Agreement in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City.
8. Consultant’s Books and Records:
3 a. Consultant shall maintain any and all ledgers, books of accounts, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant to this Agreement. b. Consultant shall maintain all documents and records which demonstrated performance under this Agreement for a minimum period of three (3) years, or for any longer period required by law, from the date of termination or completion of this Agreement.
c. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City Administrator, City Attorney, City Auditor or a designated representative of these officers. Copies of such documents shall be provided to the City for inspection at City Hall when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at Consultant’s address indicated for receipt of notices in this Agreement.
d. Where City has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of Consultant’s business, City may, by written request by any of the above named officers, require that custody of the records be given to the City and that the records and documents be maintained in City Hall. Access to such records and documents shall be granted to any party authorized by Consultant, Consultant’s representatives, or Consultant’s successor-in-interest.
9. Independent Contractor. It is understood that Consultant, in the performance of the work and services agreed to be performed, shall act as and be an independent contractor and shall not act as an agent or employee of the City. Consultant shall obtain no rights to retirement benefits or other benefits which accrue to City’s employees, and Consultant hereby expressly waives any claim it may have to any such rights.
Consultant is not a designated employee within the meaning of the Political Reform Act because Consultant:
a. Will conduct research and arrive at conclusions with respect to his/her rendition of information, advice, recommendation or counsel independent of the control and direction of the City or of any City official, other than normal agreement monitoring; and
b. Possesses no authority with respect to any City decision beyond rendition of information, advice, recommendation or counsel. FPPC Reg. 18700(c)(2).)
10. Interest of Consultant. Consultant (including principals, associates and professional employees) covenants and represents that it does not now have any investment or interest in real property and shall not acquire any interest, direct or indirect, in the area covered by this Agreement or any other source of income, interest in real property or investment which would be affected in any manner or degree by the performance of Consultant’s services hereunder. Consultant further covenants and represents that in the performance of its duties hereunder no person having any such interest shall perform any services under this Agreement.
4 11. Professional Ability of Consultant. City has relied upon the professional training and ability of Consultant to perform the services hereunder as a material inducement to enter into this Agreement. Consultant shall therefore provide properly skilled professional and technical personnel to perform all services under this Agreement. All work performed by Consultant under this Agreement shall be in accordance with applicable legal requirements and shall meet the standard of quality ordinarily to be expected of competent professionals in Consultant’s field of expertise.
13. Compliance with Laws. Consultant shall use the standard of care in its profession to comply with all applicable federal, state and local laws, codes, ordinances and regulations.
14. Licenses. Consultant represents and warrants to City that it has all licenses, permits, qualifications, insurance and approvals of whatsoever nature, which are legally required of Consultant to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement, any licenses, permits, insurance and approvals which are legally required of Consultant to practice its profession.
Consultant shall maintain a City of Yuba City business license.
14. Indemnity. Consultant agrees to defend, indemnify and hold harmless the City, its officers, officials, agents, employees and volunteers from and against any and all claims, demands, actions, losses, damages, injuries, and liability, direct or indirect (including any and all costs, including attorney fees and expenses in connection therein), arising out of the performance of this Agreement in whole or in part by any negligent act or omission of the Consultant, or anyone directly or indirectly employed by the Consultant or anyone for whose acts the Consultant may be liable, or its failure to comply with any of its obligations contained in this Agreement, except for any such claim arising out of the sole negligence or willful misconduct of the City, its officers, agents, employees or volunteers.
15. Insurance Requirements. Consultant, at Consultant’s own cost and expense, shall procure and maintain, for the duration of the contract, necessary insurance policies as described in Exhibit B.
16. Notices. Any notice required to be given under this Agreement shall be in writing and either served personally or sent prepaid, first class mail. Any such notice shall be addressed to the other party at the address set forth below. Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section.
If to City Robert Bendorf
City Manager
City of Yuba City
1201 Civic Center Blvd
Yuba City, CA 95993
(530) 822-4602
If to Consultant: Vaughan Davies
Principal
5 Perkins-Eastman Architects D.P.C.
115 5th Avenue
New York, NY 10003
(310) 754-1523
17. Entire Agreement. This Agreement constitutes the complete and exclusive statement of Agreement between the City and Consultant. All prior written and oral communications, including correspondence, drafts, memoranda, and representations, are superseded in total by this Agreement.
18. Amendments. This Agreement may be modified or amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney.
19. Assignment and Subcontracting. The parties recognize that a substantial inducement to City for entering into this Agreement is the professional reputation, experience and competence of Consultant. Assignments of any or all rights, duties or obligations of the Consultant under this Agreement will be permitted only with the express consent of the City. Consultant shall not subcontract any portion of the work to be performed under the Agreement without the written authorization of the City. If City consents to such subcontract, Consultant shall be fully responsible to City for all acts or omissions of the subcontractor. Nothing in this Agreement shall create any contractual relationship between City and subcontractor nor shall it create any obligation on the part of the City to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise is required by law.
20. Waiver. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this Agreement.
21. Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.
22. Controlling Law Venue. This Agreement and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this Agreement shall be held exclusively in a state court in the County of Sutter.
23. Litigation Expenses and Attorneys’ Fees. If either party to this Agreement commences any legal action against the other party arising out of this Agreement, the prevailing party shall be entitled to recover its reasonable litigation expenses, including court costs, expert witness fees, discovery expenses, and attorneys’ fees.
24. Mediation. The parties agree to make a good faith attempt to resolve any disputes arising out of this Agreement through mediation prior to commencing litigation. The parties shall mutually agree upon the mediator and shall divide the costs of mediation equally. If the parties are unable to agree upon a mediator, the dispute shall be submitted to JAMS/ENDISPUTE (“JAMS”) or its successor in interest. JAMS shall provide the parties with the names of five qualified mediators. Each party shall have the option to strike two of the five mediators selected by JAMS and thereafter the
6 mediator remaining shall hear the dispute. If the dispute remains unresolved after mediation, either party may commence litigation.
25. Execution. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy hereof shall have been signed by both parties hereto.
In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart.
26. Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party.
27. Prohibited Interest. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising there from.
28. Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non- discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City’s Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above.
CITY OF YUBA CITY: CONSULTANT:
By:_____________________________ By: _______________________________ Robert Bendorf Vaughan Davies
City Manager Principal
City of Yuba City Perkins-Eastman Architects D.P.C.
Attachments:
Exhibit A – Scope of Services
Exhibit B - Insurance Requirements
EXHIBIT A
PERKINSEASTMAN.COM
Robert Bendorf, City Manager
City of Yuba City, Office of the City Manager
1201 Civic Center Blvd., Yuba City, CA 95993
Re: City of Yuba Site Studies and Developer Coordination Technical Assistance Dear Robert:
Perkins Eastman is pleased to submit this additional services scope of work letter to assist the City of Yuba City in with developer outreach and site architectural and planning studies. The following describes a menu of scope areas to be conducted on a Time and Materials, Not To Exceed basis.
A staff rate sheet is attached and will be subject to yearly escalation.
SCHEDULE One Year from Authorization, with Option to Extend.
Scope Areas
1. Sports and Recreation Complex Design Coordination ($10,200) Support the city in the development of required submittals for California’s Statewide Park Development and Community Revitalization Program including coordination with Yuba City staff, other consultants and the public.
Assumed consultant LOE: 60 hours+/-
2. Economic Development – Technical Assistance ($22,000) Building from work completed for a Public Meeting held on August 26, 2026:
a. Package RFI’s to gauge developer interest and establish site opportunities i. Draft RFI context and narrative including:
ii. Overview vision, context and parcel maps, current zoning, desired community impacts, Illustrative plans, preferred land uses or public improvements if any, sketch view iii. Compile legal characteristics, local demographics for each site iv. Submission guidelines: instructions on deadlines, formatting requirements, and the address or portal for submissions.
v. Identify prospects and create a contact list for prospective developers. vi. Support the City in other related research and collateral for implementation and funding vii. Evaluation Criteria: An overview of how the issuer will review the responses to select a shortlist.
Assumed consultant LOE: 100 hours +/-
3. Community Development - Technical Assistance + Additional Site Studies ($42,800)
a. Coordinate as needed with others (consultants, stakeholders, property owners, agencies) to support on-going City regulatory updates associated with site studies or other properties as requested.
Assumed consultant LOE: 220=/- hours
FEE
Our proposed fee for the work described above will be on Time and Material (T&M) with a not to exceed amount of $75,000. Keeping the effort concise will help manage a budget.
Note: Travel, reimbursables, artist renderings, detailed building design/programming, will be authorized by the client will be billed separately.
Enclosure: 2026 Staff Rate Sheet
Sincerely,
Vaughan Davies, Principal
T. 1 310 754 1523 | M. 1 213 840 9416
E. [email protected]
Approved: Date:
Robert Bendorf, Interim City Manager
City of Yuba City, Office of the City Manager
Perkins Eastman Architects
International PLLC
SCHEDULE OF STANDARD CHARGES (As of December 1, 2025)
1.0 Perkins Eastman Architects, DPC, as agreed, will provide its services on an hourly basis for all hours worked by its personnel and will invoice at a fixed rate for the category to which an individual is assigned to the project.
2.0 The current hourly rates for the categories of personnel are listed below.
Rates are adjusted annually to reflect increases to employees’ salaries.
Title Hourly Rate
Principal $223.00 – $420.00
Project Manager $173.00 – $260.00
Senior Architect $193.00 – $260.00
Intermediate Architect $120.00 – $173.00
Junior Architect $73.00 – $120.00
Senior Designer $193.00 – $260.00
Intermediate Designer $120.00 – $173.00
Junior Designer $73.00 – $120.00
CADD/BIM $103.00 – $153.00
LEED AP $120.00 - $193.00
Administrative Support $73.00 – $120.00
3.0 Services of consultants, if required, will be billed at a multiple of 1.10 times the amount billed to the Architect for such services. Consultants will only be engaged when authorized by the Owner.
4.0 Reimbursable expenses, as described below, will be billed at a multiple of 1.10 times the expenses incurred by the Architect, the Architect’s employees, and consultants in the interest of the project. Reimbursable expenses consist of all non-salary expenses directly related to the project, such as:
1. Expense of transportation in connection with the project.
2. Fees paid for securing approval of authorities having jurisdiction over the project.
3. Reproductions of all drawings, specifications, and other documents.
4. Long-distance communications.
5. Computer plotting (no charges for computer time or computer drafting).
6. Postage, delivery services, and electronic facsimile transmissions.
7. Professional and/or presentation quality models or renderings, if requested by the Owner.
8. Expense of additional insurance coverage or limits, including professional liability insurance, requested by the owner in excess of that normally carried by the Architects.
5.0 The Architect will generally submit invoices monthly for services performed and reimbursables incurred during the prior month.
6.0 Please make checks payable to Perkins Eastman Architects, DPC and forward them to 115 Fifth Avenue, New York, NY 10003. Payments will be due the Architect upon presentation of the invoice, and if unpaid after 30 days from the date of the invoice, the outstanding amount shall bear interest at the rate of 1.5% per month from the due date.
7.0 Should the Owner’s failure to make payments in accordance with this agreement cause the Architect to pursue collection means, the Architect
shall be entitled to reimbursement of all costs actually incurred by it in collecting overdue accounts including, without limitation, reasonable legal fees.
EXHIBIT B
Professional Services Agreement
Insurance Requirements
I. Workers’ Compensation Coverage. Consultant shall maintain Workers’ Compensation Insurance for his/her employees in accordance with the laws of the State of California and Employers Liability Insurance in an amount not less than one million dollars ($1,000,000) per accident for bodily injury and/or disease. In addition, Consultant shall require each subcontractor to similarly maintain Workers’ Compensation Insurance in accordance with the laws of the State of California and Employers Liability Insurance in an amount not less than one million dollars ($1,000,000) per accident for bodily injury and/or disease for all of the subcontractor’s employees. Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by the City at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against City, its officers, agents, employees and volunteers for losses arising from work performed by Consultant for City. This provision shall not apply if Consultant has no employees performing work under this Agreement.
If the Consultant has no employees for the purposes of this Agreement, Consultant shall sign the “Certificate of Exemption from Workers’ Compensation Insurance” which is attached hereto as Exhibit C.
II. General Liability Coverage. Consultant shall maintain commercial general liability insurance in an amount not less than one million dollars ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit.
III. Automobile Liability Coverage. Consultant shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence.
IV. Professional Liability Coverage. Consultant shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors or omissions which may arise from Consultant’s operations under this Agreement, whether such operations are by the Consultant or by its employees, subcontractors, or sub-consultants. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit per occurrence basis.
V. Endorsements. Each general liability and automobile liability insurance policy shall be with insurers possessing a current A.M. Best’s rating of no less than A:VII and shall be endorsed with the following specific language or equivalent:
A. The City, its elected or appointed officers, officials, employees, agents and volunteers are to be covered as additional insured with respect to liability arising out of work performed by or on behalf of the Consultant,
including materials, parts or equipment furnished in connection with such work or operations. Conforms to ISO CG 2009 and CG 2037 10 01. Both are required.
B. This policy shall be considered primary insurance as respects to the City, its elected or appointed officers, officials, employees, agents and volunteers. Any insurance maintained by the City, including any selfinsured retention the City may have, shall be considered excess insurance only and shall not contribute with it. C. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company.
D. The insurer waives all rights of subrogation against the City, its elected or appointed officers, officials, employees or agents.
E. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents or volunteers.
F. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage except after thirty (30) days written notice has been received by the City.
VI. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. At the City’s option, Consultant shall demonstrate financial capability for payment of such deductibles or self-insured retention’s.
VII. Certificates of Insurance. Consultant shall provide certificates of insurance with original endorsements to City, as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the City on or before commencement of performance of this agreement. Current certification of insurance shall be kept on file with the City at all times during the term of this Agreement.
ATTACHMENT 3
The Sheds: Community Hub for Yuba City
Warehouse and Storage Site at Bridge Street
The Sheds: Community Hub for Yuba City
Warehouse and Storage Site at Bridge Street
The Sheds: Community Hub for Yuba City
Warehouse and Storage Site at Bridge Street
The Sheds: Community Hub for Yuba City
Warehouse and Storage Site at Bridge Street
The Sheds: Community Hub for Yuba City
Warehouse and Storage Site at Bridge Street
A New Front Door for Yuba City
Marketplace District at Colusa Avenue
A New Front Door for Yuba City
Marketplace District at Colusa Avenue
A New Front Door for Yuba City
Marketplace District at Colusa Avenue
Sutter County Complex at Second Street
Sutter County Complex at Second Street
Sutter County Complex at Second Street
New Sports and Recreation Complex
Yuba City
Agenda Item 7
CITY OF YUBA CITY
STAFF REPORT
Date: October 6, 2026
To: Honorable Mayor & Members of the City Council;
From: Public Works Department
Presentation By: Joshua Wolffe, Public Works Director
Summary
Subject: Prop 1 IRWM Project 4 - North Gilsizer Detention Basin Project (Plans and Specifications)
Recommendation: Adopt a Resolution approving the plans and specifications for the Proposition 1 Integrated Regional Water Management Grant – Project 4 North Gilsizer Detention Basin Trash Capture Project and authorizing advertisement for bids on the project
Fiscal Impact: $609,000 - Engineer's Estimate - Account No. 1296 (North Gilsizer Detention Basin)
Purpose:
To minimize adverse water quality impacts from point sources to surface and groundwater and to improve and protect riparian and fish habitat, and fish passage by the removal of trash debris.
Strategic Focus Areas:
The projects address the City’s Strategic Focus Area of Improving Infrastructure.
Background:
In 2019, two of the City's Storm Water Resource Plan (SWRP) projects were awarded $970,000 in Proposition 1 Integrated Regional Water Management (IRWM) Round 1 grant funding through the California Department of Water Resources (DWR). Project 4 is the Gilsizer North Detention Basin Improvement Project (Project 4) and Project 5 is the Lincoln Road Trash Capture Project in Gilsizer Slough near Lincoln Road (Project 5). The goal of these projects is to reduce pollution from the City’s storm water system to downstream waterways, such as the Gilsizer Slough and Feather River. Refer to Attachment 2 for a location map of these two projects.
Project 4 involves improvements to the detention basin east of the City’s Corporation Yard, constructing a cover for the existing fuel station at the Corporation Yard, and installation of retractable tarps for bulk material storage areas at the Corporation Yard. These three improvements are being delivered under separate construction contracts. This item is specifically for approval of the plans and specifications for the detention basin work.
The proposed detention basin work includes installation of a City-furnished Contech trash capture device and associated excavation, shoring, dewatering, piping, access improvements, retaining wall, ecology block weir, grading, and riprap improvements. Approval of the plans and specifications will allow the City to advertise the project for competitive bids. Council previously authorized the pre-purchase of the trash capture device for the detention basin improvements on June 2, 2026.
On July 20, 2021, Council awarded a Professional Services Agreement to West Yost and Associates, Inc. (West Yost) to facilitate environmental documents, permitting, and design of the projects. Council has previously authorized three amendments to this contract for various unforeseen design complications and permitting issues.
Analysis:
West Yost has prepared the plans, specifications, and estimate for the Project 4 North Gilsizer Detention Basin Trash Capture Project. With Council approval, the proposed schedule for the project is as follows:
Advertise for Bid: October 8, 2026
Award Contract: November 17, 2026
Start of Construction: January 2027
Construction Completion: March 2027
The plans and specifications for the project are on file in the Public Works Department at City Hall and at www.yubacity.net/publicworksplans for review.
Fiscal Impact:
The Engineer’s Estimate for construction of the North Gilsizer Detention Basin improvements is approximately $476,976, including a 20 percent contingency. The pre-purchase of the Contech trash capture device, which will be furnished to the contractor for installation, cost $150,425, resulting in a total estimate project cost for the detention basin improvements of $627,401. Final project funding will be reconciled at the time of construction contract award, when actual bid costs are known. At that time, staff will present the anticipated Proposition 1 grant drawdown, remaining grant balance, any required local funding contribution, and any necessary budget adjustments.
Environmental:
Staff conducted a preliminary environmental assessment of the project and determined that the project qualifies for a Class 1 Categorical Exemption pursuant to CEQA Guidelines Section 15301.
The proposed installation of the trash capture device constitutes a minor addition to an existing facility and will not exceed the 2,500-square-foot limitation specified under the exemption. A Notice of Exemption is expected to presented to City Council in a future meeting when staff recommend award of a construction contract.
Alternatives:
Do not authorize the project to solicit bids and direct staff to revise the scope of work.
Recommendation:
Adopt a Resolution approving the plans and specifications for Proposition 1 Integrated Regional Water Management Grant – Project 4 North Gilsizer Detention Basin Trash Capture Project and authorizing advertisement for bids on the project.
Attachments:
1. Resolution
Prepared By: Submitted By:
William Jow
Assistant Engineer
Robert Bendorf
City Manager
ATTACHMENT 1
RESOLUTION NO. ________
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF YUBA CITY APPROVING
THE PLANS AND SPECIFICATIONS FOR CONSTRUCTION OF THE PROPOSITION 1 INTEGRATED REGIONAL WATER MANAGEMENT ROUND 1 GRANT PROJECT 4
AT THE NORTH GILSIZER DETENTION BASIN
WHEREAS, in 2019, two of the City's Storm Water Resource Plan (SWRP) projects were awarded $970,000 in Proposition 1 Integrated Regional Water Management (IRWM) Round 1 grant funding through the California Department of Water Resources (DWR); and
WHEREAS, the two SWRP projects are Project 4 North Gilsizer Detention Basin Improvement Project (Project 4) and Project 5 Lincoln Road Trash Capture Project (Project 5); and
WHEREAS, the goal of the City’s SWRP projects is to reduce pollution from the City’s storm drain system to downstream waterways including Gilsizer Slough and the Feather River; and
WHEREAS, Project 4 involves improvements to the detention basin east of the City’s Corporation Yard, constructing a cover for the existing fuel station at the Corporation Yard and the bulk material storage areas at the Corporation Yard. These three improvements are being delivered under separate construction contracts. This Resolution is specifically for approval of the plans and specifications for the detention basin work; and
WHEREAS, on July 20, 2021, the City Council awarded a Professional Services Agreement to West Yost & Associates, Inc. (West Yost) to provide permitting and design services for both Project 4 and Project 5; and
WHEREAS, West Yost has completed the plans and specifications for the detention basin improvement under Project 4, which are ready for advertisement and competitive bidding.
NOW, THEREFORE, be it resolved and ordered by the City Council of Yuba City as follows:
1. The City Council finds that all of the facts set forth in the recitals above are true and correct and incorporated herein.
2. The plans and specifications for the Project 4 North Gilsizer Detention Basin Trash Capture Project are approved.
3. The Public Works Department is hereby authorized and directed to advertise for bids for Project 4 North Gilsizer Detention Basin Trash Capture Project.
The foregoing Resolution was duly and regularly introduced, passed, and adopted by the City Council of the City of Yuba City at a regular meeting thereof held on the 6th day of October, 2026.
AYES:
NOES:
ABSENT:
ATTEST:
Marc Boomgaarden, Mayor
Ciara Wakefield, Deputy City Clerk
APPROVED AS TO FORM
COUNSEL FOR YUBA CITY
Shannon L. Chaffin, City Attorney
Aleshire & Wynder, LLP
Agenda Item 8
CITY OF YUBA CITY
STAFF REPORT
Date: October 6, 2026
To: Honorable Mayor & Members of the City Council;
From: Human Resources Department
Presentation By: Gina Rowland, Human Resources Director Summary
Subject: Dental and Vision MOU's
Recommendation: Adopt a Resolution to ratify City Manager’s approval of Memoranda of Understanding with PRISM for Dental and Vision insurance benefits for City employees
Fiscal Impact: The additional cost to the City for dental and vision insurance coverage is approximately $11,475 for the remainder of FY2026-27 which will be absorbed with department’s existing budgeted amounts for salaries and benefits. No additional General Funds are required
Purpose:
To approve a Resolution to ratify the City Manager’s approval of Memoranda of Understanding to transition dental and vision insurance coverage for City employees from Combined Benefit Administrators (CBA) to Ameritas and VSP through PRISM.
Strategic Focus Area:
This item addresses the City Council's Strategic Focus Areas of Fiscal Responsibility and Workforce Excellence. Having a competitive benefits package assists the City with retaining well qualified employees.
Background:
The City currently contracts with PRISMHealth for medical insurance for employees, and utilizes Alliant Insurance Services through PRISM as its benefits broker for other employee benefits including dental and vision, life insurance, short-term and long-term disability insurances, employee assistance plan, flexible spending accounts, voluntary insurances (accident, cancer care, specified health events, hospital, dental out-of-pocket, and pet insurance), as well as administration of COBRA and retiree insurance. The City continues to receive the best value for its dollar by participating in the PRISMHealth insurance pool, with a 10-year average renewal increase of 3.79% as compared to the CalPERS 10-year average increase of 8.82% and a 12.7% 10-year average increase in the California PPO marketplace.
Every year, Human Resources meets with Alliant to review performance measures for the insurance
lines of coverage, PRISMHealth program updates, renewal rates for the following calendar year, and trends and factors driving healthcare and pharmacy costs. As part of this annual review, Human Resources evaluates the benefit coverages and makes adjustments to ensure the City continues to offer a competitive benefits package within the City’s approved budgeted amounts for salaries and benefits.
The City currently offers employees two health plan options through Blue Shield, a “High” plan and a “Base” plan. The High plan, with a 2027 premium of $920 monthly for employee only coverage, has a calendar year deductible of $300 for individuals and $600 for family, an annual out-of-pocket maximum of $1,300 for individual and $3,600 for family, a $20 co-pay for office visits, and $7 for generic prescriptions. The Base plan, with a 2027 premium of $818 monthly for employee only coverage, has a calendar year deductible of $750 for individuals and $1,500 for family, an annual out-of-pocket maximum of $2,750 for individual and $7,500 for family, a $25 co-pay for office visits, and $7 for generic prescriptions.
For dental and vision coverage, the City is self-insured. This means the City doesn't contract with a third-party insurance company. The City pays dental and vision claims from providers dollar-for-dollar up to the maximum allowable amounts utilizing a third party administrator, CBA (Combined Benefit Administrators).
Analysis:
During its annual review with Alliant, Human Resources requested to add a High Deductible Health Plan (HDHP) as a third lower cost medical insurance option for employees. The new HDHP, with a 2027 premium of $725 monthly for employee only coverage, has a calendar year deductible of $3,500 for individuals and $7,000 for family which are also the annual out-of-pocket maximums, and prescriptions are included in the deductible. With a HDHP, an employee pays 100% of their medical care costs and prescriptions out of pocket up to the annual out-of-pocket maximums. Once the annual out-of-pocket maximum is reached, medical care costs and prescriptions are fully covered for the remainder of the year with no additional costs to the employee. The chart below demonstrates the value of the HDHP by comparing the sum of the out-of-pocket maximums for medical care costs, the out-of-pocket maximums for prescriptions, and the annual employee contribution for each of the City’s plan offerings at the Employee Only level.
Employee Only
HIGH PLAN ANNUAL
Employee Contribution ($108.09 per pay period)$2,810.34 Out of Pocket Maximum $1,300.00
Rx Maximum $5,300.00
MAXIMUM TOTAL COST: $9,410.34
BASE PLAN ANNUAL
Employee Contribution ($66.55 per pay
period)
$1,730.30
Out of Pocket Maximum $2,750.00
Rx Maximum $3,850.00
MAXIMUM TOTAL COST: $8,330.30
HIGH DEDUCTIBLE HEALTH PLAN (HDHP) ANNUAL
Employee Contribution ($23.63 per pay
period)
$614.38
Out of Pocket Maximum $3,500.00
Rx Maximum included
MAXIMUM TOTAL COST: $4,114.38
To complement the HDHP, the City will also be offering employees the option to fund a Health Savings Account (HSA) with pre-tax contributions (federal taxes only) through payroll deduction. The funds in the Health Savings Account can be used to pay for eligible healthcare expenses when enrolled in a HDHP. The HSA funds belong to the employee and remain with them even if they leave employment or retire. There are IRS rules pertaining to Health Savings Accounts that will be communicated to employees who choose to enroll in the HDHP. For example, an employee cannot have an HSA if they are enrolled in another non-HDHP qualified plan, including a spouse’s Flexible Spending Account or any part of Medicare.
Human Resources also worked closely with Alliant to review its self-insured dental and vision plans through CBA. Of the top 20 dental providers currently used by employees, only one is “In-Network” with CBA. By switching to PRISM Ameritas for dental coverage, ten of the top 24 dental providers used by employees are “In-Network,” and Ameritas has agreed to send recruitment information to the other 14 providers to join the network. With the move away from CBA, the City’s vision insurance coverage will transition to VSP. There are no changes to the City’s existing benefit plan designs for dental and vision coverages. The cost of transitioning to PRISM Ameritas and VSP is slightly higher than if the City were
to have stayed with CBA. However, all employees will see better service from the plans and many will have reduced out-of-pocket costs for dental services since more providers are “In-Network.” The employee contribution for both dental and vision insurance coverage will increase by $1.17 per pay period. The additional cost to the City is approximately $11,475 for the remainder of FY2026-27 which will be easily absorbed within departments' existing budgets for salaries and benefits.
The change to PRISM Ameritas and VSP for dental and vision coverage required the City to execute the attached Memoranda of Understanding with PRISM. With the City’s Open Enrollment period starting October 5th, it was necessary to obtain the City Manager’s signature on the MOU’s in order to finalize the open enrollment informational materials for employees. The recommended action is that the Council ratify the City Manager’s approval of the Memoranda of Understanding with PRISM for dental and vision insurance benefits for City employees.
A meeting to present the 2027 benefits changes listed above was held for representatives from all City bargaining units on Tuesday, September 22, 2026. There were no objections from those in attendance.
Fiscal Impact:
The additional cost to the City for dental and vision insurance coverage is approximately $11,475 for the remainder of FY2026-27 which will be absorbed with department’s existing budgeted amounts for salaries and benefits. No additional General Funds are required.
Alternatives:
Do not ratify the City Manager’s approval of the MOU’s with PRISM to transition to PRISM Ameritas and VSP for dental and vision insurance coverage. If this alternative is selected, Human Resources will not have the open enrollment materials finalized by the start of open enrollment on October 5, 2026 and employee dental and vision coverage will continue with CBA.
Recommendation:
Adopt a Resolution to ratify City Manager’s approval of Memoranda of Understanding with PRISM for dental and vision insurance benefits for City employees.
Attachments:
1. Resolution - PRISM Dental-Vision MOUs
Prepared By: Submitted By:
Gina Rowland
Human Resources Director
Robert Bendorf
City Manager
ATTACHMENT 1
RESOLUTION NO. _______
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF YUBA CITY RATIFYING THE CITY MANAGER’S APPROVAL OF MEMORANDA OF
UNDERSTANDING WITH PRISM FOR DENTAL AND VISION INSURANCE
BENEFITS FOR CITY EMPLOYEES
WHEREAS, the City is self-insured for dental and vision coverage, and pays dental and vision claims from providers dollar-for-dollar up to the maximum allowable amounts provided for in the plan documents utilizing a third-party administrator, Combined Benefit Administrators (CBA); and
WHEREAS, the City annually reviews performance measures, renewal rates, and benefit coverages to ensure the City continues to offer a competitive benefits package for employees within the City’s approved budgeted amounts for salaries and benefits; and WHEREAS, the City determined that employees could receive better service and reduced outof-pocket costs if it were to transition from CBA for dental and vision coverage to Ameritas for dental coverage and to VSP for vision coverage; and
WHEREAS, the change to Ameritas and VSP for dental and vision coverage required the City to execute the attached Memoranda of Understanding with PRISM; and WHEREAS, the City’s annual benefits open enrollment period started October 5, 2026 therefore it was necessary to obtain the City Manager’s signature on the MOU’s in order for Human Resources to finalize the open enrollment informational materials for employees before the start of the open enrollment period.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Yuba City that the City Manager’s approval of Memoranda of Understanding with PRISM for dental and vision insurance benefits for City employees is hereby ratified.
The foregoing Resolution of the City Council of the City of Yuba City was duly introduced, passed and adopted at a regular meeting thereof held on the 6th day of October, 2026.
AYES:
NOES:
ABSENT:
________________________
Marc Boomgaarden, Mayor
ATTEST:
_______________________
Ciara Wakefield, City Clerk
EXHIBIT A
EXHIBIT B
Agenda Item 9
CITY OF YUBA CITY
STAFF REPORT
Date: October 6, 2026
To: Honorable Mayor & Members of the City Council;
From: Human Resources Department
Presentation By: Gina Rowland, Human Resources Director Summary
Subject: Position and Salary Changes
Recommendation: Adopt a Resolution taking the following actions:
1. Amend the City's salary schedule to comply with the new California wage requirements to increase minimum wage to $17.40 effective December 26, 2026, the first day of the pay period that includes January 1, 2027
2. Amend the City’s salary schedule to change the title of Deputy Public Works Director-Maintenance to Deputy Director Public Works and Utilities – Maintenance
3. Amend the City’s salary schedule to change the title of Electrical and Instrumentation Supervisor to Electrical Supervisor
4. Amend the City’s salary schedule to add the new class of Communication and Public Affairs Director to the Mid Managers unit, set the salary at $115,020 to $139,800 annually, and add 1.0 FTE position to Budget Unit 1305, City Administration
Fiscal Impact: Costs to be absorbed within each department’s existing program budgeted amounts for salaries and benefits
Purpose:
To comply with California minimum wage requirements effective January 1, 2027, and provide the City with the job class titles necessary to accurately reflect the scope and responsibility of the positions. In addition, a new Communication and Public Affairs Director position will help ensure that accurate, timely, and transparent information reaches the public – especially during times of crisis.
Strategic Focus Area:
Complying with the California minimum wage and providing accurate employee job titles supports Council’s Strategic Plan for Workforce Excellence and Fiscal Responsibility through competitive wages that assist with employee recruitment and retention. The Communications and Public Affairs Director will be instrumental in assisting the City in accomplishing its Strategic Priorities for 2026 through 2029.
Background:
Minimum Wage
The current California minimum wage that became effective January 1, 2026 is $16.90 per hour. Labor Code section 1182.12 (c) requires the State of California Director of Finance to annually calculate an adjusted minimum wage that takes effect on January 1st. As a result of this year’s calculation, the minimum wage shall increase by 2.96% to $17.40 per hour effective January 1, 2027. All of the City’s salaries for regular employee job classes are above the new minimum wage amount; however, the gap is narrowing for our lower paid titles including Administrative Clerk I and II, Custodian I, Field Customer Service Rep I, and Kennel Attendant I. This increase impacts four of the City’s extra help job titles currently set at the 2026 minimum wage amount including Reserve Police Officer (Level II), Recreation Worker, Recreation Leader I and Recreation Specialist I.
Title Changes
Presently the incumbent Deputy Public Works Director–Maintenance oversees the Public Works Facilities, Street, Electrical, and Fleet maintenance divisions. He also oversees the Utilities department Water Distribution and Wastewater Collections divisions. For the Electrical and Instrumentation Supervisor, this position was previously assigned to the Utilities department and supervised Electrical Technicians who performed work for both the Public Works and Utilities departments, and the Instrumentation Technician assigned to the treatment plants. Earlier this year, the Electrical Maintenance division was transferred to the Public Works department, with the exception of 1.0 FTE Electrical Technician and 1.0 Instrumentation Technician who remained with the Utilities department.
As a result, the Electrical and Instrumentation Supervisor no longer supervises the Instrumentation Technician. The recommended title changes for these two classes will accurately reflect the scope and responsibility of the positions.
Communication and Public Affairs Director
The City does not currently have a staff member with sole responsibility for managing public information, community engagement, media outreach, and administration of the City’s social media accounts. The Fire and Police departments each have one or more staff members who generate content and are the administrators for their departments’ social media accounts in addition to their regular full-time job duties. There also is no single point of contact within the City to serve as public information officer in the event of an emergency. A public information officer is a critical link between local government and its public safety agencies, the media, and the community. Key responsibilities of the position will include, but are not limited to:
• Ensuring the City is able to provide accurate and timely information during emergencies; • Conducting outreach to local businesses and building relationships within the community; • Educating residents on the myriad of beneficial services and programs provided by the City; and
• Seeking input from the public about the City’s strategic priorities, and communicating on the progress in achieving our shared priorities.
Analysis:
To be in compliance with the state minimum wage requirement, amendments to the Part-Time, Extra Help, Limited Term, and At-Will Contract Salary Schedule is required. Specifically, for Reserve Police Officer (Level II), Recreation Worker, Recreation Leader I, and Recreation Specialist I the starting hourly pay rates must be adjusted from $16.90 per hour to $17.40 per hour. Human Resources has determined that there is a sufficient salary differential between the Recreation Leader I and Recreation Leader II classes, and between the Recreation Specialist I and Recreation Specialist II classes such
that no additional salary adjustments to other titles within the classification series is necessary.
Human Resources completed the attached salary survey for Public Information Officer in surrounding jurisdictions. The recommended salary range for the new Communication and Public Affairs Director is set at 10% below the market average, which is consistent with other recent salary recommendations when establishing a new class title.
Fiscal Impact:
There is no immediate cost to the Police Department to increase the minimum wage for Reserve Police Officer (Level II) as they currently do not have any Reserve Officers at this level.
It is difficult to approximate the cost to the Community Services Department to increase the minimum wage for Recreation Worker, Recreation Leader I, and Recreation Specialist I classes due to inconsistent staffing and hours worked by the extra help, part-time positions and the unavailability of reports from the City’s Pentamation payroll system. The City’s new Tyler system that will go live later this year will be able to produce the needed data. However, all increased costs will be absorbed within the department’s existing program budgeted amounts for salaries and benefits.
The cost to Budget Unit 1305 to add a new Communication and Public Affairs Director is estimated to be $98,900 for the remainder of FY2026/27. The City Manager’s office expects to absorb much of this cost within its existing approved budget by using savings from a professional service contract for community engagement. The department’s budget will be evaluated at mid-year, and the City Manager will come back to Council at that time to request a budget adjustment if needed.
Alternatives:
Approve some or none of the Recommended Actions. If the adjustments to implement the new state minimum wage effective January 1, 2027 are not approved, the City will be in violation of state law.
Recommendation:
Adopt a Resolution taking the following actions:
1. Amend the City's salary schedule to comply with the new California wage requirements to increase minimum wage to $17.40 effective December 26, 2026, the first day of the pay period that includes January 1, 2027.
2. Amend the City’s salary schedule to change the title of Deputy Public Works DirectorMaintenance to Deputy Director Public Works and Utilities – Maintenance.
3. Amend the City’s salary schedule to change the title of Electrical and Instrumentation Supervisor to Electrical Supervisor.
4. Amend the City’s salary schedule to add the new class of Communication and Public Affairs Director to the Mid Managers unit, set the salary at $115,020 to $139,800 annually, and add 1.0 FTE position to Budget Unit 1305, City Administration.
Attachments:
1. Attach 1 - Resolution
2. Attach 2 - Salary Survey
Prepared By: Submitted By:
Gina Rowland
Human Resources Director
Robert Bendorf
City Manager
ATTACHMENT 1
RESOLUTION NO. _____
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF YUBA CITY APPROVING AMENDMENTS TO THE CITY’S SALARY SCHEDULE AND
AUTHORIZED POSITION LISTING
WHEREAS, Human Resources has identified the need for several adjustments to the City’s publicly posted Salary Schedule and Authorized Position listing; and WHEREAS, the California minimum wage will increase on January 1, 2027 to $17.40 per hour, and the City is required by law to comply with mandatory Federal and State wage requirements; and
WHEREAS, organizational changes in the Public Works and Utilities departments have made it is necessary to change certain job class titles in order to accurately reflect the scope and responsibility of the positions; and
WHEREAS, the City has also identified the critical need for a dedicated public information officer ensure the City is able to provide accurate and timely information during emergencies, as well as to conduct outreach and education to build relationships within the community. The position will be a key player in shaping public perception by addressing misconceptions and false information, and can ensure that the City’s communications are clear, credible, and effective.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Yuba City as follows:
SECTION I.
Approve the publicly available City Salary Schedule as set forth in Exhibit A which includes the following changes:
A. Adjust the pay rates for the class titles of Reserve Police Officer (Level II), Recreation Worker, Recreation Leader I and Recreation Specialist I to comply with the new California minimum wage requirement of $17.40 per hour effective December 26, 2026, the first day of the pay period that includes January 1, 2027.
B. Change the title for Deputy Public Works Director-Maintenance to Deputy Director Public Works and Utilities-Maintenance.
C. Change the title for Electrical and Instrumentation Supervisor to Electrical Supervisor.
D. Add a new salary range for Communication and Public Affairs Director - $115,020 to $139,800 annually.
SECTION II.
Amend the Authorized Position listing to update job class titles as provided for herein, and add 1.0 FTE Communication and Public Affairs Director to Budget Unit 1305-City Administration.
SECTION III.
Authorize the Director of Human Resources to implement the provisions of this Resolution.
The forgoing Resolution of the City Council of the City of Yuba City was duly introduced, passed and adopted at a regular meeting thereof held on the 6th day of October 2026.
AYES:
NOES:
ABSENT:
Marc Boomgaarden, Mayor
ATTEST:
Ciara Wakefield, City Clerk
Approved as to Form:
Ian B. Sangster
Kronick, Special Counsel
Exhibits:
A. Salary Schedules
EXHIBIT A
Part-Time, Extra Help, Limited Term and At-Will Contract Employees Bargaining
JCN CLASSIFICATION Group 12 345
0110* Intern Worker 18.68 19.61 20.59 21.62 22.704002 Park Maintenance Worker (Temp) 22.23 23.35 24.51 25.74 27.024000 Public Works Maintenance Worker (Temp) 22.23 23.35 24.51 25.74 27.024125 Water/Wastewater Operator-in-Training 22.23 23.35 24.51 25.74 27.022030* Reserve Police Officer (Level I) - see notes 1 & 2 20.832025* Reserve Police Officer (Level Ia) - see notes 1,2&3 34.74 36.48 38.30 40.22 42.232020* Reserve Police Officer (Level II) - see notes 1 & 2 17.400300* Police Cadet 19.900200* Recreation Worker 17.40 TO 50.00 (Sub Classifications) * Recreation Leader I 17.40 17.90 18.80 * Recreation Leader II 18.80 19.74 20.73 * Recreation Leader III 20.73 21.77 22.86 * Recreation Specialist I 17.40 TO 25.00 * Recreation Specialist II 25.00 TO 50.00 * Lifeguard/Instructor I 18.80 19.74 20.73 21.77 22.86 * Lifeguard/Instructor II 22.86 24.00 25.20 26.46 27.784116 Veterinary Assistant 20.60 21.62 22.70 23.84 25.03 3410** Fire Recruit 20.403310 Fire Recruit - 40 hour work week 28.561/ Reserves must serve a minimum of 16 hours per month reserve service.2/ City purchases safety equipment and uniforms (except for regular employees who receive a uniform allowance). Shirts, ties, hats, and badge only are purchased.3/ The Reserve Police Officer would only receive the higher pay after he/she has completed the Field Training Program, has already worked his/her mandatory sixteen hours per month, and is covering a shift or partial shift for a regular full-time Officer.4/ Temporary Employees who are proficient in speaking a foreign language will receive Bilingual Pay in the amount of 2.25% of base pay* Indicates classifications which are not eligible for overtime compensation and are exempt from the Fair Labor Standards Act (FLSA).** Indicates classifications whose hourly rates are computed on the basis of an average 56 hour duty week.Effective date for minimum wage increases are based on the work date, not the pay date.EMPLOYEE BARGAINING GROUPS CON - ConfidentialPEU, Local 1 - General EmployeesDH - Department HeadMM - Middle ManagerFM - Fire ManagementFLM - 1st Level ManagerPD - Police DepartmentFIRE - Fire DepartmentPFLM - Police First Level ManagersPMM - Police Mid Managers
CITY OF YUBA CITY
SALARY SCHEDULE AND GENERAL COMPENSATION PLAN
EFFECTIVE DECEMBER 26, 2026
SALARY STEPS
Mid Managers - EMPLOYEES HIRED PRIOR TO APRIL 28, 2018
CLASSIFICATION Group 1 2 3 4 5
7165* ACCOUNTING MANAGER MM 10,041 10,543 11,070 11,624 12,205 Monthly
57.93 60.83 63.87 67.06 70.42 Hourly
7070* ADMINISTRATIVE ANALYST III MM 7,761 8,149 8,556 8,984 9,433 Monthly
44.78 47.01 49.36 51.83 54.42 Hourly
7125* ANIMAL SERVICES MANAGER MM 8,600 9,030 9,481 9,955 10,452 Monthly
49.62 52.10 54.70 57.43 60.30 Hourly
7025* BUSINESS DEVELOPMENT MANAGER MM 10,335 10,852 11,395 11,965 12,563 Monthly
59.63 62.61 65.74 69.03 72.48 Hourly
7112* CHIEF BUILDING OFFICIAL MM 9,857 10,350 10,868 11,411 11,981 Monthly
56.87 59.71 62.70 65.83 69.12 Hourly
7418* CITY CLERK ADMINISTRATOR MM 9,434 9,906 10,401 10,921 11,467 Monthly
54.43 57.15 60.01 63.01 66.16 Hourly
7114* CITY CLERK ADMINISTRATOR - RISK MANAGER MM 10,142 10,649 11,181 11,740 12,327 Monthly
58.51 61.44 64.51 67.73 71.11 Hourly
COMMUNICATION AND PUBLIC AFFAIRS DIRECTOR MM 9,585 10,064 10,567 11,095 11,650 Monthly
55.30 58.06 60.96 64.01 67.21 Hourly
7080* DEPUTY CITY MANAGER MM 11,310 11,876 12,470 13,093 13,748 Monthly
65.25 68.52 71.94 75.54 79.32 Hourly
7185* DEPUTY DIRECTOR - DEVELOPMENT SERVICES MM 12,374 12,993 13,643 14,325 15,041 Monthly
71.39 74.96 78.71 82.64 86.78 Hourly
7175* DEPUTY P.W. DIRECTOR - ENGINEERING MM 11,298 11,863 12,456 13,079 13,733 Monthly
65.18 68.44 71.86 75.46 79.23 Hourly
7195* DEPUTY DIRECTOR PW AND UTIL-MAINTENANCE MM 9,388 9,857 10,350 10,867 11,411 Monthly
54.16 56.87 59.71 62.69 65.83 Hourly
7160* DEPUTY DIRECTOR - UTILITIES MM 9,989 10,488 11,012 11,563 12,141 Monthly
57.63 60.51 63.53 66.71 70.05 Hourly
7110* DIVISION FIRE CHIEF MM 11,720 12,306 12,921 13,567 14,245 Monthly
67.62 71.00 74.54 78.27 82.18 Hourly
7120* ENGINEER - SENIOR MM 9,350 9,818 10,309 10,824 11,366 Monthly
53.94 56.64 59.48 62.45 65.57 Hourly
7200* ENVIRONMENTAL COMPLIANCE MANAGER MM 9,080 9,534 10,011 10,512 11,037 Monthly
52.38 55.00 57.76 60.65 63.68 Hourly
CITY OF YUBA CITY
SALARY SCHEDULE AND GENERAL COMPENSATION PLAN
EFFECTIVE OCTOBER 17, 2026
SALARY STEPS
9/24/20261:22 PM
Mid Managers - EMPLOYEES HIRED ON OR AFTER APRIL 28, 2018 CLASSIFICATION Group 1 2 3456789
7565* ACCOUNTING MANAGER MM 10,041 10,292 10,543 10,807 11,070 11,347 11,624 11,915 12,205 Monthly
57.93 59.38 60.83 62.35 63.87 65.46 67.06 68.74 70.42 Hourly 7470* ADMINISTRATIVE ANALYST III MM 7,761 7,955 8,149 8,353 8,556 8,770 8,984 9,209 9,433 Monthly
44.78 45.89 47.01 48.19 49.36 50.60 51.83 53.13 54.42 Hourly 7525* ANIMAL SERVICES MANAGER MM 8,600 8,815 9,030 9,256 9,481 9,718 9,955 10,204 10,452 Monthly
49.62 50.86 52.10 53.40 54.70 56.07 57.43 58.87 60.30 Hourly 7425* BUSINESS DEVELOPMENT MANAGER MM 10,335 10,594 10,852 11,124 11,395 11,680 11,965 12,264 12,563 Monthly
59.63 61.12 62.61 64.18 65.74 67.38 69.03 70.75 72.48 Hourly 7512* CHIEF BUILDING OFFICIAL MM 9,857 10,104 10,350 10,609 10,868 11,140 11,411 11,696 11,981 Monthly
56.87 58.29 59.71 61.21 62.70 64.27 65.83 67.48 69.12 Hourly 7419* CITY CLERK ADMINISTRATOR MM 9,434 9,670 9,906 10,154 10,401 10,661 10,921 11,194 11,467 Monthly
54.43 55.79 57.15 58.58 60.01 61.51 63.01 64.58 66.16 Hourly 7414* CITY CLERK ADMINISTRATOR - RISK MANAGER MM 10,142 10,396 10,649 10,915 11,181 11,461 11,740 12,033 12,327 Monthly
58.51 59.98 61.44 62.97 64.51 66.12 67.73 69.42 71.11 Hourly COMMUNICATION AND PUBLIC AFFAIRS DIRECTOR MM 9,585 9,825 10,064 10,316 10,567 10,831 11,095 11,373 11,650 Monthly
55.30 56.68 58.06 59.52 60.96 62.49 64.0100 65.61 67.21 Hourly 7480* DEPUTY CITY MANAGER MM 11,310 11,593 11,876 12,173 12,470 12,782 13,093 13,421 13,748 Monthly
65.25 66.88 68.52 70.23 71.94 73.74 75.54 77.43 79.32 Hourly 7585* DEPUTY DIRECTOR - DEVELOPMENT SERVICES MM 12,374 12,684 12,993 13,318 13,643 13,984 14,325 14,683 15,041 Monthly
71.39 73.18 74.96 76.83 78.71 80.68 82.64 84.71 86.78 Hourly 7575* DEPUTY P.W. DIRECTOR - ENGINEERING MM 11,298 11,581 11,863 12,160 12,456 12,768 13,079 13,406 13,733 Monthly
65.18 66.81 68.44 70.15 71.86 73.66 75.46 77.34 79.23 Hourly 7595* DEPUTY DIRECTOR PW AND UTIL-MAINTENANCE MM 9,388 9,623 9,857 10,104 10,350 10,609 10,867 11,139 11,411 Monthly
54.16 55.52 56.87 58.29 59.71 61.21 62.69 64.26 65.83 Hourly 7560* DEPUTY DIRECTOR - UTILITIES MM 9,989 10,239 10,488 10,750 11,012 11,288 11,563 11,852 12,141 Monthly
57.63 59.07 60.51 62.02 63.53 65.12 66.71 68.38 70.05 Hourly 7510* DIVISION FIRE CHIEF MM 11,720 12,013 12,306 12,614 12,921 13,244 13,567 13,906 14,245 Monthly
67.62 69.31 71.00 72.77 74.54 76.41 78.27 80.23 82.18 Hourly 7520* ENGINEER - SENIOR MM 9,350 9,584 9,818 10,064 10,309 10,567 10,824 11,095 11,366 Monthly
53.94 55.29 56.64 58.06 59.48 60.96 62.45 64.01 65.57 Hourly
CITY OF YUBA CITY
SALARY SCHEDULE AND GENERAL COMPENSATION PLAN
EFFECTIVE OCTOBER 17, 2026
SALARY STEPS
10062026 SALARY SCHEDULE - Min Wage Incr & Comm and Pub Aff Dir
First Level Management - EMPLOYEES HIRED PRIOR TO NOVEMBER 25, 2017 Bargaining
JCN CLASSIFICATION Group 1 2 3 4 5
6069 ACCOUNTANT - SENIOR FLM 6,394 6,714 7,050 7,403 7,773 Monthly
36.89 38.73 40.67 42.71 44.84 Hourly
6060 ADMINISTRATIVE ANALYST II FLM 6,750 7,087 7,441 7,813 8,203 Monthly
38.94 40.89 42.93 45.08 47.33 Hourly
6015 ANIMAL SHELTER SUPERVISOR FLM 5,042 5,294 5,559 5,837 6,129 Monthly
29.09 30.54 32.07 33.68 35.36 Hourly
6215 BUSINESS DEVELOPMENT LIAISON FLM 6,950 7,298 7,663 8,046 8,448 Monthly
40.10 42.10 44.21 46.42 48.74 Hourly
6090 CONSTRUCTION INSPECTOR-SENIOR FLM 6,708 7,043 7,395 7,765 8,153 Monthly
38.70 40.63 42.66 44.80 47.04 Hourly
6063 CUSTOMER SERVICE MANAGER FLM 6,528 6,854 7,197 7,557 7,936 Monthly
37.66 39.54 41.52 43.60 45.79 Hourly
6220 ELECTRICAL SUPERVISOR FLM 8,164 8,572 9,001 9,451 9,923 Monthly
47.10 49.45 51.93 54.53 57.25 Hourly
6120 ENGINEER - ASSOCIATE CIVIL FLM 8,130 8,537 8,964 9,412 9,883 Monthly
46.90 49.25 51.72 54.30 57.02 Hourly
6225 ENVIRONMENTAL COMPLIANCE COORDINATOR FLM 6,937 7,284 7,648 8,030 8,431 Monthly
40.02 42.02 44.12 46.33 48.64 Hourly
6042 FACILITIES MAINTENANCE SUPERVISOR FLM 6,025 6,326 6,642 6,974 7,322 Monthly
34.76 36.50 38.32 40.23 42.24 Hourly
6050 FLEET SUPERVISOR FLM 7,941 8,338 8,755 9,193 9,653 Monthly
45.81 48.10 50.51 53.04 55.69 Hourly
6076 GEOGRAPHIC INFORMATION SYSTEMS ANALYST FLM 7,150 7,508 7,883 8,277 8,689 Monthly
CITY OF YUBA CITY
SALARY SCHEDULE AND GENERAL COMPENSATION PLAN
EFFECTIVE OCTOBER 17, 2026
SALARY STEPS
9/24/20261:20 PM
First Level Management - EMPLOYEES HIRED ON OR AFTER NOVEMBER 25, 2017 Bargaining
JCN CLASSIFICATION Group 1 2 3 4 5 6789
6469 ACCOUNTANT - SENIOR FLM 6,394 6,554 6,714 6,882 7,050 7,227 7,403 7,588 7,773 Monthly
36.89 37.81 38.73 39.70 40.67 41.69 42.71 43.78 44.84 Hourly 6460 ADMINISTRATIVE ANALYST II FLM 6,750 6,919 7,087 7,264 7,441 7,627 7,813 8,007 8,203 Monthly
38.94 39.92 40.89 41.91 42.93 44.00 45.08 46.19 47.33 Hourly 6415 ANIMAL SHELTER SUPERVISOR FLM 5,042 5,168 5,294 5,427 5,559 5,698 5,837 5,983 6,129 Monthly
29.09 29.82 30.54 31.31 32.07 32.87 33.68 34.52 35.36 Hourly 6515 BUSINESS DEVELOPMENT LIAISON FLM 6,950 7,124 7,298 7,481 7,663 7,855 8,046 8,247 8,448 Monthly
40.10 41.10 42.10 43.16 44.21 45.32 46.42 47.58 48.74 Hourly 6490 CONSTRUCTION INSPECTOR-SENIOR FLM 6,708 6,876 7,043 7,219 7,395 7,580 7,765 7,958 8,153 Monthly
38.70 39.67 40.63 41.65 42.66 43.73 44.80 45.91 47.04 Hourly 6463 CUSTOMER SERVICE MANAGER FLM 6,528 6,691 6,854 7,026 7,197 7,377 7,557 7,746 7,936 Monthly
37.66 38.60 39.54 40.53 41.52 42.56 43.60 44.69 45.79 Hourly 6420 ELECTRICAL SUPERVISOR FLM 8,164 8,368 8,572 8,787 9,001 9,226 9,451 9,688 9,923 Monthly
47.10 48.28 49.45 50.69 51.93 53.23 54.53 55.89 57.25 Hourly 6520 ENGINEER - ASSOCIATE CIVIL FLM 8,130 8,334 8,537 8,751 8,964 9,188 9,412 9,648 9,883 Monthly
46.90 48.08 49.25 50.49 51.72 53.01 54.30 55.66 57.02 Hourly 6425 ENVIRONMENTAL COMPLIANCE COORDINATOR FLM 6,937 7,111 7,284 7,466 7,648 7,839 8,030 8,230 8,431 Monthly
40.02 41.03 42.02 43.07 44.12 45.23 46.33 47.48 48.64 Hourly 6442 FACILITIES MAINTENANCE SUPERVISOR FLM 6,025 6,176 6,326 6,484 6,642 6,808 6,974 7,148 7,322 Monthly
34.76 35.63 36.50 37.41 38.32 39.28 40.23 41.24 42.24 Hourly 6450 FLEET SUPERVISOR FLM 7,941 8,140 8,338 8,547 8,755 8,974 9,193 9,422 9,653 Monthly
45.81 46.96 48.10 49.31 50.51 51.77 53.04 54.36 55.69 Hourly 6476 GEOGRAPHIC INFORMATION SYSTEMS ANALYST FLM 7,150 7,329 7,508 7,696 7,883 8,080 8,277 8,483 8,689 Monthly
41.25 42.28 43.32 44.40 45.48 46.62 47.75 48.94 50.13 Hourly 6464* INFORMATION TECHNOLOGY ANALYST FLM 7,150 7,329 7,508 7,696 7,883 8,080 8,277 8,483 8,689 Monthly
41.25 42.28 43.32 44.40 45.48 46.62 47.75 48.94 50.13 Hourly 6542 INFORMATION TECHNOLOGY ANALYST SENIOR FLM 7,864 8,061 8,257 8,464 8,670 8,887 9,103 9,331 9,558 Monthly
45.37 46.51 47.64 48.83 50.02 51.27 52.52 53.83 55.14 Hourly
CITY OF YUBA CITY
SALARY SCHEDULE AND GENERAL COMPENSATION PLAN
EFFECTIVE OCTOBER 17, 2026
SALARY STEPS
10062026 SALARY SCHEDULE - Min Wage Incr & Comm and Pub Aff Dir
ATTACHMENT 2
COMMUNICATION AND PUBLIC AFFAIRS DIRECTOR
9/2/2026
Agency Job Title
Top Step
Monthly
City of Chico NCC
City of Davis Community Engagement Director 15,819 $
City of Lincoln NCC
City of Rocklin NCC
City of Rancho Cordova Communications and Public Affairs Director 20,204 $ City of West Sacramento Public Information Officer 12,244 $ City of Woodland Communication and Strategic Policy Manager 12,064 $ County of Sutter Public Information Officer 9,624 $
County of Yolo Public Information Officer 10,511 $
County of Yuba County Public Information Officer 9,239 $ Average 12,815 $
City of Yuba City Communication and Public Affairs Director 11,650 $ 10.00% below average $115,020 to $139,800/year
Agenda Item 10
CITY OF YUBA CITY
STAFF REPORT
Date: October 6, 2026
To: Honorable Mayor & Members of the City Council;
From: Public Works Department
Presentation By: Joshua Wolffe, Public Works Director
Summary
Subject: Thiara Estates – Subdivision Agreement and Final Map Approval Recommendation: Adopt a Resolution approving the execution of a Subdivision Agreement with the Scott Family Trust, providing for public improvements associated with the Thiara Estates Subdivision Map, approving the Thiara Estates Subdivision Final Map, accepting dedication of rights-of-way and easements shown thereon, and authorizing the filing of the map [Subdivision is located on Tuly Parkway approximately 2,549 feet north of Butte House Road.]
Fiscal Impact: Costs and reimbursements in accordance with proposed Subdivision Agreement Purpose:
To approve the necessary agreement and final subdivision map that specify the terms for the Thiara Estates development.
Strategic Focus Area:
This supports multiple City Strategic Focus Areas as the development provides for public safety and new infrastructure in a fiscally responsible and business friendly manner.
Background:
On May 18, 2026, the Planning Commission approved Tentative Map 22-08, Thiara Estates Subdivision, to subdivide 8.91 acres into 31 single family residential parcels located on Tuly Parkway approximately 2,549 feet north of Butte House Road (Attachment 2). The proposed lot sizes range from 6,694 square feet to 10,356 square feet.
Since Planning Commission approval, the developer and its representatives have been coordinating with City staff to develop the necessary improvement plans and determine the terms of the Subdivision Agreement in accordance with the conditions of approval for the development and City policy.
Refinements to the tentative plan were proposed by the developer and approved in November of 2024 by the Public Works and Development Services Director at the time, with the finding the proposed modifications resulted in a map substantially same as the approved tentative map, were consistent with the Municipal Code, and consistent with the original intent of the Planning Commission's project approval.
Analysis:
The procedure for approval of a Final Map is outlined in Title 8, Chapter 2, Article 8 of the Municipal Code. The process is summarized as follows:
• Tentative Map – The applicant submits a tentative map to the Development Services Department, which is then routed to all City Departments and other agencies for review, comment, and establishment of the Conditions of Approval. Upon preparation of the Conditions of Approval and the environmental document, the map is taken to the Planning Commission for approval. The tentative map for the subject project was approved by the Planning Commission on April 16, 2024.
• Final Map – Upon approval of the tentative map, the applicant submits a Final Map package which includes the Final Map and public improvement plans. If the applicant chooses to file the map prior to the construction of the public improvements, the City requires the execution of a Subdivision Agreement guaranteeing that the improvements will be constructed through the collection of security, such as bonds or a letter of credit. • Council Approval – Once it is determined that the Final Map is correct and the Conditions of Approval have been met, the map is taken to the City Council for consideration and approval.
• Recordation of the Final Map – Upon Council approval, the City Clerk certifies the action on the map and it is submitted to the Sutter County Recorder for recordation.
In order to proceed with the development, the property owner is to enter into a Subdivision Agreement (Agreement) with the City to ensure the construction of the required public improvements. The Agreement specifies the obligations of the property owner regarding the fees, dedications, and improvements that are required as a condition of the subdivision and guarantees that the required public improvements will be constructed.
With the recordation of the Final Map, the determined right-of-way and utility easements will be dedicated to the City. Road dedications include a portion of Tuly Parkway, Ameera Drive, and Rohin Court.
Fiscal Impact:
Costs and reimbursements for the public improvements are specified through the proposed Agreement.
Exhibit B of the Agreement identifies the fees owed by the Developer to the City at the time of execution of the Agreement. Those fees include plan check, inspection, and water hot tap fees, totaling $115,738, as well as several utility fees that are deferred until the time building permits are filed for individual home construction. Fees will be paid on Building Permit BLD25-00058.
Alternatives:
Delay or modify the recommended actions of approving a Subdivision Agreement or Final Map for the Thiara Estates Subdivision.
Recommendation:
Adopt a Resolution approving the execution of a Subdivision Agreement with the Scott Family Trust, providing for public improvements associated with the Thiara Estates Subdivision Map, approving the Thiara Estates Final Map, accepting dedication of rights-of-way and easements shown thereon, and authorizing the filing of the map. [Subdivision is located on Tuly Parkway approximately 2,549 feet north of Butte House Road.]
Attachments:
1. Attachment 1 - Resolution
2. Attachment 1 - Exhibit A - Subdivision Agreement
3. Attachment 1 - Exhibit B - Final Map
4. Attachment 2 - Location Map
Prepared By: Submitted By:
Kevin Bradford
Deputy Public Works Director - Engineering
Robert Bendorf
City Manager
ATTACHMENT 1
RESOLUTION NO. _________
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF YUBA CITY APPROVING A
SUBDIVISION AGREEMENT WITH THE SCOTT FAMILY TRUST, FOR THE THIARA
ESTATES SUBDIVISION, APPROVING THE THIARA ESTATES SUBDIVISION FINAL MAP SUBDIVIDING LAND INTO 31 PARCELS TO CONSTRUCT SINGLE-FAMILY RESIDENTIAL BUILDINGS, ACCEPTING FOR DEDICATION THE PUBLIC RIGHTOF-WAY AND UTILITY EASEMENTS SHOWN THEREON, AND AUTHORIZING THE
FILING OF THE MAP
WHEREAS, the Scott Family Trust executed on 11/6/2000, (“Subdivider”) owns certain property as identified on Exhibit “B” and has offered for approval a Final Map designated as “Thiara Estates Subdivision” ("final map"), pursuant to approved Tentative Map for Thiara Estates Subdivision ("tentative map"); and WHEREAS, the subdivision lies within the boundaries of the City of Yuba City; and WHEREAS, the Planning Commission of the City of Yuba City, by formal resolution, approved said tentative map; and
WHEREAS, the City Engineer has subsequently reviewed the final map and has determined that the conditions of approval associated with the final map have been satisfied, that the final map is in substantial conformance with the tentative map, and that the final map is ready for City Council approval; and
WHEREAS, all the certificates which appear on the final map (except the approval certificate of the Council of the City of Yuba City and the recording certificate of the Recorder of the County of Sutter) have been signed and acknowledged and said final map has been filed for approval; and
WHEREAS, the final map conforms to all of the requirements of the Subdivision Map Act of the State of California, and City ordinances, resolutions and standards, except that Section 66492 and 66493 of the Subdivision Map Act may not be fully complied with at the time of passage of this resolution and owner having previously filed with the Clerk of the Board of Supervisors of Sutter County a Tax Compliance Certificate Request along with copies of the final map considered herewith by the Council; and, WHEREAS, the proposed subdivision, together with the provisions for its design and improvement, is consistent with all applicable general and specific plans of the City; and,
WHEREAS, the owner, whose signature(s) appear on the final map, and others have offered for dedication certain streets, public utility easements, access rights and other public properties and uses as shown and delineated upon said final map; and WHEREAS, required public improvements have not been completed by the subdivider as of the filing of the final map, and all required public improvements shall be required to be completed in accordance with a Subdivision Improvement Agreement approved by and between the City and the Subdivider; and
WHEREAS, the City Council now desires to approve the Subdivision Agreement with Subdivider, approve the final map, accept all dedications thereunder, and authorizes the filing of the map.
NOW, THEREFORE, the City Council of the City of Yuba City does resolve as follows:
1. Subdivision Agreement: The City Council approves the Subdivision Agreement with the Scott Family Trust executed on 11/6/2000, attached hereto as Exhibit “A,” and authorizes the City Manager or designee to execute the same on behalf of the City of Yuba City.
2. Findings for Final Map: The City Council finds that:
a. The final map is in substantial compliance with the tentative map, any deviations therefrom being deemed to be approved by the Council. b. The requisite conditions associated with the tentative map have been satisfied, subject to the terms of the Subdivision Agreement approved concurrently herewith.
c. The final map is in conformance with the General Plan and any applicable specific plan(s).
d. The final map conforms to all applicable requirements of the Subdivision Map Act of the State of California.
3. Approval of Final Map and Acceptance of Dedications: The City Council approves the final map attached hereto as Exhibit “B”, subject to the terms of the Subdivision Agreement approved concurrently herewith, and subject to complete compliance with Sections 66492 and 66493 of the Subdivision Map Act prior to release of the final map for recordation. The City Council accepts any and all of the streets, public utility easements, public utility facilities, access rights and all parcels of land and easements offered for dedication on the final map, unless it is stated on the final map that said dedications are subject to City acceptance of subdivider-installed improvements, in which case acceptance shall be subject to improvement in accordance with Section 66477.1 of the California Government Code. In addition, the City Council authorizes the filing of the map.
4. This Resolution is not effective until Subdivider submits Payment and Performance Bonds and obtains approval as to legal form by the City Attorney prior to recordation of the Final Map and Subdivision Improvement Agreement.
The foregoing resolution was duly and regularly introduced, passed, and adopted by the City Council of the City of Yuba City at a regular meeting thereof held on the 6th day of October, 2026.
AYES:
NOES:
ABSENT:
Marc Boomgaarden, Mayor
ATTEST:
Ciara Wakefield, City Clerk
APPROVED AS TO FORM
COUNSEL FOR YUBA CITY
Shannon L. Chaffin, City Attorney
Aleshire & Wynder, LLP
Exhibit(s):
A. Subdivision Agreement
B. Final Map (Thiara Estates Subdivision, City of Yuba City)
EXHIBIT “A”
Subdivision Agreement
Final Map of Thiara Estates
Subdivision
WHEN RECORDED MAIL TO:
City Clerk
City of Yuba City
1201 Civic Center Boulevard,
Yuba City, CA 95993
NO FEE-Government Code §6103
Public Works Department
City of Yuba City
1201 Civic Center Boulevard,
Yuba City, CA 95993
SUBDIVISION AGREEMENT
FINAL MAP OF THIARA ESTATES
(Regarding Tentative Map No. 22-08, Thiara Estates Subdivision)
Subdivision Agreement
Final Map of Thiara Estates
Subdivision
THIS AGREEMENT is made this ______ day of _____________________ 20 , by and between the City of Yuba City, a general law city, hereinafter referred to as "City," and The Scott Family Trust executed on 11/6/2000, hereinafter referred to as "Subdivider" without regard for number or gender, and is effective the date first appearing on the Clerk’s Attestation and signature for the City of Yuba City.
RECITALS
A. Subdivider has filed with City a Final Map proposing the subdivision of land owned by Subdivider, situated in the City of Yuba City, County of Sutter, State of California, hereinafter referred to as the “Subject Property”, dividing the real property more particularly described as follows:
Lots 1 through 31, inclusive, of the Final Map of Thiara Estates according to the map thereof recorded on __________________, 20____ in Book of Surveys at Page(s) _______, Sutter County Records.
B. City requires as a condition precedent to the acceptance and approval of the Final Map the dedication of such streets, highways and public places and easements as are delineated and shown on the Final Map, and deems the same as necessary for the public use, and also requires any and all streets delineated and shown on the Final Map shall be improved by the construction and the installation of the improvements hereinafter specified.
C. Section 8-2.809 of the Yuba City City Code (“City Code”) requires Subdivider to enter into this Agreement with City whereby Subdivider agrees to do, perform and complete the work and matters required as Conditions of Approval for Tentative Map No. 22-08 dated March 22, 2023, issued by City and any amendments thereto, hereinafter referred to as “Conditions of Approval”, within the time hereinafter specified.
D. Subdivider desires to construct the improvements and develop the Subject Property.
E. Subdivider hereby warrants that any and all parties having record title interest in the Final Map which may ripen into a fee have subordinated to this instrument and all such instruments of subordination, if any, are attached hereto and made a part of this instrument.
AGREEMENT
In consideration of the acceptance of the offers of dedication of the streets, highways, public ways, easements and facilities as shown and delineated on the Final Map, and in consideration of finding of substantial compliance with said Tentative Map, it is mutually agreed and understood by and between Subdivider and City, and Subdivider and City do hereby mutually
Subdivision Agreement
Final Map of Thiara Estates
Subdivision
agree as follows:
1. The Subject Property is subject to the following:
a. Time for Performance. The work and improvements required by the Conditions of Approval shall be performed on or before 24 months of the effective date of this Agreement, except as otherwise specifically set forth in this Agreement. If Subdivider fails to complete such work within such period, City may (but is not required to) complete the same and recover the full cost and expense thereof from Subdivider. b. Conditions of Approval. The Subject Property shall comply with all Conditions of Approval required by Planning Commission Resolution No. 22-08, dated March 22, 2023. However, due to renumbering the lots, these conditions are further clarified as follows and Subdivider agrees to comply with the same:
i. Condition of approval number 8 is updated to read as follows:
“8. Lot 1, 23, and 24 [final map lots 9, 10, and 23] along Elmer Avenue shall be constructed with six-foot decorative masonry block wall.” ii. Condition of approval number 9 is updated to read as follows:
“9. To limit visibility, provide privacy and to minimize conflicting views of adjacent properties, the Tentative Map dated January 2022 (filed with the City on August 8, 2022) is restricted as follows:
o Lots 1 through 8, 22, 23, 24, 25, 26, and 27 [final map lots 6 through 11 and 23 through 31] are to be restricted to single story construction or any back-facing window wills on the upper floor of a two-story residence are to be a minimum of 6.0 feet above the floor, and additionally, shall not establish second floor balconies facing single-story homes, or as otherwise approved by the Development Services Director.”
c. Unforeseen Delays and Extension Process. When a delay occurs due to unforeseen causes beyond the control and without the fault or negligence of Subdivider, the time of completion may be extended for a period justified by the effect of such delay on the completion of the work. As a prerequisite for obtaining an extension, Subdivider
Subdivision Agreement
Final Map of Thiara Estates
Subdivision
must file a written request for a time extension with the City’s Public Works Director within 24 months of the effective date of this Agreement. The written request should set forth the facts and unforeseen causes giving rise to the delay, and must be accompanied by an updated Cost Estimate approved by the City Engineer. Subdivider must also pay an extension fee, if any, established by the most recent City of Yuba City Fee Schedule (“Fee Schedule”) based upon the higher of the initial or revised estimated total improvement cost for the Final Map. The Public Works Director, in said Director’s sole and exclusive discretion, may grant an extension of time for completion of improvements by Subdivider.
The Public Works Director may also re-assess Performance Security, Payment Security and any other improvement security to increase the amount based upon the updated Cost Estimate and pursuant to the types and percentage amounts set forth in Paragraph 5 of this Agreement. The Public Works Director shall give Subdivider written notice of the Director’s determination in writing, including any additional Performance Security, Payment Security or other improvement security amounts. The Director’s determination shall be final and conclusive. No extension of this Agreement shall be valid unless Subdivider shall provide City any additional improvement security within 20 business days after written notice of the Superintendent’s determination. If no extension of time is granted, City shall refund the extension fee, less the cost of any staff time for processing the application, paid by Subdivider at the time of submittal of the request for extension.
2. Scope of Improvements. Subdivider agrees to construct and install, at Subdivider’s sole cost and expense, all of the streets, sidewalks, curbs, gutters, storm drainage facilities, water distribution facilities, sewer collection facilities, street lighting facilities, fire hydrants, landscaping and irrigation, and all other work and improvements depicted or required on the Improvement Plans for the Construction on Thiara Estates Subdivision (City Drawing No. 5604-D), as approved by the City Engineer, and any approved amendments thereto, any Conditions of Approval required by Planning Commission Resolution No. 22-08, dated March 22nd, 2023 and in compliance with Chapter 2 of Title 8 of the City Municipal Code and the Subdivision Map Act (hereinafter collectively referred to as “Improvements”), which are incorporated by reference and made a part of this Agreement. Improvements shall be done in accordance with the construction standards contained in the most current edition of the City Standard Specifications and Details and, to the extent not addressed therein, in accordance with the State of California Department of Transportation Standard Plans and Specifications as amended by special provisions approved by the City Engineer.
3. Impact and other Fees. Subdivider shall pay to City the total fees and charges due
Subdivision Agreement
Final Map of Thiara Estates
Subdivision
as a condition of Final Map approval, including those required by City Code Section 8-2.803 and 8-2.1515, and Chapter 10 of Title 8 of the City Code, as they may be amended. The total fees and charges are more particularly itemized and made a part of this Agreement in the attached Exhibit “B,” which is incorporated by reference.
4. Estimate Reimbursements for Certain Improvements. City shall pay to Subdivider those amounts, if any, shown in Exhibit C, which is incorporated by reference, at such time and only at such time as City has accepted those Improvements. Exhibit C represents City’s participation and contribution to the Improvements which City recognizes will ultimately inure to the overall benefit of City, both in connection with the subject development and in connection with future developments. In connection with the amounts set forth in Exhibit C, City has made its best faith efforts at predicting the amounts to be credited as reimbursements for Improvements that will benefit other properties as contemplated by City Code Section 8-2.1501. The parties acknowledge since the subject Improvements have not been completed at the time of execution of this Agreement, the actual cost of construction is not yet known. Some degree of reasonable estimation is incorporated into the calculations, including the amount of fee credits, if any. Subdivider agrees these figures represent City’s best estimates only and they are subject to fluctuation following calculation of actual construction costs after improvement completion and acceptance.
Calculations of costs are also based on information submitted by Subdivider to City. Payment of fees and any reimbursements shall be made at the rates and amounts established by the City Code, including pertinent provisions contained in City’s Fee Schedule
5. Fee Credit Adjustments. With regard to fee credits including those referenced above and herein, Subdivider may receive designated fee credits from City as offsets toward a development impact fee for construction of certain required infrastructure improvements either as a part of this Agreement or at some future date. With regard to the amounts to be credited as referenced above, Subdivider acknowledges and agrees any such fee credits are provided contingent upon City accepting required infrastructure improvements completely installed by Subdivider. Until then, and notwithstanding any other provision, Subdivider expressly agrees Subdivider has no right to any portion of any fee credit and the Public Works Director for City, in the Director’s sole discretion, may unilaterally amend this Agreement effective upon mailed notice to Subdivider to adjust (including adding, reducing or removing) credits at any time prior to acceptance of all required infrastructure improvements by City. Upon adjustment, Subdivider shall pay in full any development impact fees, due from modification of the fee credit, prior to
Subdivision Agreement
Final Map of Thiara Estates
Subdivision
approval of the subdivision map or as may be deferred by a fee deferral covenant. If the subdivision map has already been approved, all such fees shall be promptly paid by Subdivider.
City may enforce recovery of such fees in any manner available at law or in equity, including but not limited to private foreclosure and sale of the property in the manner provided in Section 2924 of the California Civil Code or successor statute.
6. Inspections. City shall inspect all Improvements. All Improvements and materials shall be done, performed and installed in strict accordance with the approved construction plans for said work on file with the City Engineer and the Public Works Standards, which said construction plans and Public Works Standards are hereby referred to and adopted and made a part of this Agreement. In the event there are not any Public Works Standards for any of said Improvements, it is agreed that the same shall be done and performed in accordance with the standards and specifications of the State of California, Division of Highways. All of said Improvements and materials shall be done, performed and installed under the inspection of and to the satisfaction of the City Engineer.
7. Security. Prior to the approval by the City Council of the Final Map, Subdivider shall furnish to City the following improvement securities in the amounts set forth in Exhibit A.
Improvement security shall be of the type as provided for in Government `Code §66499 subject to review and approval by the City Attorney. Bonds shall be by one or more duly authorized corporate sureties licensed to do business in California subject to the approval of City and on forms furnished or approved by City and Certificates of Deposit must be in a form acceptable to the City Attorney.
a. Performance Security The total amount shall equal 100% of the final Construction Cost Estimate, as approved by the City Engineer, to be conditioned upon the faithful performance of this Agreement. Performance Security shall be in the amount of $3,261,917 and in the form of a bond naming the City of Yuba City as oblige, or a certificate of deposit made payable only to the City of Yuba City, or cash.
b. Payment Security The total amount shall equal 100% of the final Construction Cost Estimate of probable Cost of Remaining Items of Work, except if such securities is in the form of cash deposit or deposits or instrument of credit, the amount shall be equal to 50% of the total estimated cost of the improvements, as approved by the City Engineer, to secure payment to all contractors and
Subdivision Agreement
Final Map of Thiara Estates
Subdivision
subcontractors performing work on said improvements and all persons furnishing labor, materials or equipment to them for said improvements.
Payment Security shall be in the amount of $3,261,917 and in the form of a bond naming the City of Yuba City as oblige, or in the amount of $1,630,958 in the form of a certificate of deposit made payable only to the City of Yuba City, or cash
8. Damage Prior to Final Acceptance. Any damage to the work or Improvements constructed pursuant to this Agreement occurring after installation shall be made good to the satisfaction of the City Engineer by Subdivider before any securities are released or the final acceptance of the completed work.
9. Remedy of Defects. Subdivider shall remedy any defective work, labor or materials related to the Improvements, and shall pay City for any damage to the Improvements resulting therefrom, which occur within a period of one year from the date of acceptance of the Improvements by City.
10. Warranty Security. To ensure Subdivider complies with its obligations set forth in paragraph 7, on acceptance of the required work by the City Engineer, a maintenance bond serving as warranty security shall be furnished to the City in the minimum amount of $326,192 which represents ten (10) percent of the total Construction Cost Estimate, including portions of improvements already completed. The warranty security shall serve as a guarantee and warranty of the work for a period of one year following acceptance against any defective work, labor or materials. The warranty security shall be released, less any amount required to be used for fulfillment of the warranty, one year after final acceptance of the subdivision Improvements.
11. No Right of Trespass. This Agreement shall in no way be construed as a grant by City of any rights to Subdivider to trespass upon land rightfully in the possession of, or owned by, another, whether such land be privately or publicly owned.
12. Indemnification. Subdivider shall be obligated as follows:
a. To the furthest extent allowed by law, Subdivider shall indemnify, hold harmless and defend City and each of its officers, officials, employees, agents and volunteers from any and all loss, liability, fines, penalties, forfeitures, costs and damages (whether in contract, tort or strict liability, including but not limited to personal injury, death at any time and property damage) incurred by City, Subdivider or any other person, and from any and all claims, demands and actions in law or equity (including attorney's fees, litigation and legal expenses incurred by City or held to be the liability of City,
Subdivision Agreement
Final Map of Thiara Estates
Subdivision
including plaintiff’s or petitioner’s attorney’s fees if awarded, in connection with City’s defense of its actions in any proceeding), arising or alleged to have arisen directly or indirectly out of performance or in any way connected with: (i) the making of this Agreement; (ii) the performance of this Agreement; (iii) the performance or installation of the work or Improvements by Subdivider and Subdivider’s employees, officers, agents, contractors or subcontractors; (iv) the design, installation, operation, removal or maintenance of the work and Improvements; (v) Subdivider and Subdivider’s employees, officers, agents, contractors or subcontractor’s failure to provide prevailing wages as may be required by law; or (vi) City’s granting, issuing or approving use of this Agreement. b. Subdivider’s obligations under the preceding sentence shall apply regardless whether City or any of its officers, officials, employees or agents are negligent, but shall not apply to any loss, liability, fines, penalties, forfeitures, costs or damages caused solely by the gross negligence, or caused by the willful misconduct, of City or any of its officers, officials, employees, agents or volunteers. c. If Subdivider should subcontract all or any portion of the work to be performed under this Agreement, Subdivider shall require each subcontractor to indemnify, hold harmless and defend City and each of its officers, officials, employees, agents and volunteers in accordance with the terms of paragraphs “a” and “b” of this Section.
Notwithstanding the preceding sentence, any subcontractor who is a "design professional" as defined in Section 2782.8 of the California Civil Code shall, in lieu of indemnity requirements set forth in paragraphs “a” and “b” of this Section, be required to indemnify, hold harmless and defend City and each of its officers, officials, employees, agents and volunteers to the furthest extent allowed by law (including Section 2782.8 of the California Civil Code), from any and all loss, liability, fines, penalties, forfeitures, costs and damages (whether in contract, tort or strict liability, including but not limited to personal injury, death at any time and property damage), and from any and all claims, demands and actions in law or equity (including reasonable attorney's fees and litigation expenses) that arise out of, pertain to, or relate to the negligence, recklessness or willful misconduct of the design professional, its principals, officers, employees, agents or volunteers in the performance of this Agreement.
d. Subdivider further agrees that the use for any purpose and by any person of any and all of the streets and works and Improvements hereinbefore specified, shall be at the sole and exclusive risk of Subdivider at all times prior to final acceptance by City of the completed street and other improvements thereon and therein. This Section shall survive termination or expiration of this Agreement.
13. Insurance. Throughout the life of this Agreement, Subdivider shall pay for and
Subdivision Agreement
Final Map of Thiara Estates
Subdivision
maintain in full force and effect all policies of insurance described in this Section with an insurance company(ies) either (i) admitted by the California Insurance Commissioner to do business in the State of California and rated not less than "A-VII" in Best's Insurance Rating Guide, or (ii) authorized by City’s Risk Manager. The following policies of insurance are required:
a. COMMERCIAL GENERAL LIABILITY insurance, which shall be at least as broad as the most current version of Insurance Services Office (ISO) Commercial General Liability Coverage Form CG 00 01 and shall include insurance for bodily injury, property damage, and personal and advertising injury with coverage for premises and operations (including the use of owned and non-owned equipment), products and completed operations, contractual liability (including indemnity obligations under this Agreement), with limits of liability of not less than $2,000,000 per occurrence for bodily injury and property damage, $2,000,000 per occurrence for personal and advertising injury and $2,000,000 aggregate for products and completed operations, and $2,000,000 general aggregate.
b. COMMERCIAL AUTOMOBILE LIABILITY insurance, which shall be at least as broad as the most current version of Insurance Services Office (ISO) Business Auto Coverage Form CA 00 01 and shall include coverage for all owned, hired, and non-owned automobiles or other licensed vehicles (Section 1, subsection A.1 entitled “Any Auto”), with combined single limits of liability of not less than $2,000,000 per accident for bodily injury and property damage.
c. PROFESSIONAL LIABILITY (Errors and Omissions) insurance appropriate to the respective person's profession (applicable only to those subcontractors who are providing Professional Services to Subdivider), with limits of liability of not less than $1,000,000 per claim/occurrence and $2,000,000 policy aggregate. d. WORKERS' COMPENSATION insurance as required under the California Labor Code.
e. EMPLOYERS’ LIABILITY with minimum limits of liability of not less than $1,000,000 each accident, $1,000,000 disease policy limit and $1,000,000 disease each employee.
Subdivider shall be responsible for payment of any deductibles contained in any insurance policies required hereunder and Subdivider shall also be responsible for payment of any selfinsured retentions.
The above described policies of insurance shall be endorsed to provide an unrestricted 30 calendar day written notice in favor of City of policy cancellation of coverage, except for the Workers' Compensation policy which shall provide a ten (10) calendar day written notice of such
Subdivision Agreement
Final Map of Thiara Estates
Subdivision
cancellation of coverage. In the event any policies are due to expire during the term of this Agreement, Subdivider shall provide a new certificate evidencing renewal of such policy(ies) not less than 15 calendar days prior to the expiration date of the expiring policy(ies). Upon issuance by the insurer, broker, or agent of a notice of cancellation in coverage, Subdivider shall file with City a new certificate and all applicable endorsements for such policy(ies).
The General Liability and Automobile Liability insurance policies shall be written on an occurrence form and shall name City, its officers, officials, agents, employees and volunteers as an additional insured. Such policy(ies) of insurance shall be endorsed so Subdivider’s insurance shall be primary and no contribution shall be required of City. In the event claims-made forms are used for any Professional Liability coverage, either (i) the policy(ies) shall be endorsed to provide not less than a five (5) year discovery period, or (ii) the coverage shall be maintained for a minimum of five (5) years following the termination of this Agreement and the requirements of this Section relating to such coverage shall survive termination or expiration of this Agreement.
Any Workers’ Compensation insurance policy shall contain a waiver of subrogation as to City, its officers, officials, agents, employees and volunteers.
Subdivider shall have furnished City with the certificate(s) and applicable endorsements for ALL required insurance prior to City's execution of the Agreement.
Subdivider shall furnish City with copies of the actual policies upon the request of City Attorney or the City Clerk at any time during the life of the Agreement or any extension, and this requirement shall survive termination or expiration of this Agreement.
The fact that insurance is obtained by Subdivider or his/her/its subcontractors shall not be deemed to release or diminish the liability of Subdivider or his/her/its subcontractors including without limitation, liability under the indemnity provisions of this Agreement. The duty to indemnify City, its officers, officials, agents, employees and volunteers, shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Subdivider or his/her/its subcontractors. Approval or purchase of any insurance contracts or policies shall in no way relieve from liability nor limit the liability of Subdivider, its principals, officers, agents, employees, persons under the supervision of Subdivider, vendors, suppliers, invitees, subcontractors, consultants or anyone employed directly or indirectly by any of them.
If at any time during the life of the Agreement or any extension, Subdivider fails to maintain the required insurance in full force and effect, the Public Works Director for City, or
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his/her designee, may order that Subdivider, or its contractors or subcontractors, immediately discontinue any further work under this Agreement and take all necessary actions to secure the work site to insure that public health and safety is protected. All payments due or that become due to Subdivider shall be withheld until notice is received by City that the required insurance has been restored to full force and effect and that the premiums therefore have been paid for a period satisfactory to City. Any failure to maintain the required insurance shall be sufficient cause for City to terminate this Agreement.
If Subdivider should subcontract all or any portion of the services to be performed under this Agreement, Subdivider shall require each subcontractor to provide insurance protection in favor of City, its officers, officials, employees, volunteers and agents in accordance with the terms of each of the preceding paragraphs, except that the subcontractors' certificates and endorsements shall be on file with Subdivider and City prior to the commencement of any work by the subcontractor.
14. Payment for Materials and Supplies. Subdivider and Subdivider’s subcontractors shall pay for any materials, provisions, and other supplies used in, upon, for, or about the performance of the Improvements contracted to be done, and for any work or labor thereon of any kind, and for amounts due under the Unemployment Insurance Act of the State of California, with respect to such work or labor and shall file with City pursuant to Section 3800 of the California Labor Code, as may be amended, a Certificate of Workers Compensation and shall maintain a valid policy of Workers Compensation Insurance for the duration of the period of construction.
15. Compaction and Materials Testing. Compaction and other materials testing performed for determination of compliance with the Standard Specifications shall at all times remain under the review of the City Engineer who may determine additional test procedures, and additional locations to be tested. All materials testing for improvement work within the public easements and rights-of-way shall be ordered and paid for by Subdivider.
16. Work by Subdivider. It shall be the responsibility of Subdivider to coordinate all work done by Subdivider’s contractors and subcontractors, such as scheduling the sequence of operations and the determination of liability if one operation delays another. In no case shall representatives of City be placed in the position of making decisions that are the responsibility of Subdivider. It shall further be the responsibility of Subdivider to give the City Engineer written notice not less than two working days in advance of the actual date on which work is to be started.
Failure on the part of Subdivider to notify the City Engineer may cause delay for which Subdivider
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shall be solely responsible.
17. Inspections. Whenever Subdivider varies the period during which work is carried on each day, Subdivider shall give due notice to the City Engineer so that proper inspection may be provided. If Subdivider fails to duly notify City as herein required, any work done in the absence of the City Engineer will be subject to rejection. Inspection of the Improvements by City shall not relieve Subdivider of any obligation to fulfill the Agreement as prescribed. Defective work shall be made good, and unsuitable materials may be rejected, notwithstanding the fact that such defective work and unsuitable materials have been previously overlooked by the City Engineer or City Inspector and accepted.
18. Dust Control. Adequate dust control shall be maintained by Subdivider on all streets within and without the subdivision on which work is required to be done under this Agreement from the time work is first commenced in the subdivision until the paving of the streets is completed. "Adequate dust control" as used herein shall mean the sprinkling of the streets with water or the laying of an approved dust palliative thereon with sufficient frequency to prevent the scattering of dust by wind or the activity of vehicles and equipment onto any street area or private property adjacent to the subdivision in strict compliance with all rules and regulations established by the Feather River Air Quality Management District. Whenever in the opinion of the City Engineer adequate dust control is not being maintained on any street or streets as required by this paragraph, the City Engineer shall give notice to Subdivider to comply ("Notice to Comply") with the provisions of this paragraph forthwith. If in the opinion of the City Engineer Subdivider's failure to comply with the provisions of this paragraph is having an immediate and significant impact on the public's health, safety and welfare, the City Engineer may immediately issue a stop work order until City receives reasonable assurances Subdivider shall comply with the provisions of this paragraph forthwith. Such notices, Notice to Comply and stop-work orders may be personally served upon Subdivider. If Subdivider is not an individual, such notices, Notice to Comply and stop-work orders may be served upon (i) any person who has signed this Agreement on behalf of Subdivider; (ii) upon any officer, manager or trustee of Subdivider; or (iii) at the election of the City Engineer, such notices and stop-work orders may be served by mailed to Subdivider at Subdivider’s address on file with the City Engineer. If the City Engineer has issued a Notice to Comply, and Subdivider has failed to commenced adequate dust control or fails to maintain adequate dust control at any time thereafter, within twenty-four hours after personal service of the Notice to Comply or within forty-eight hours after the mailing thereof, the City
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Engineer may, without further notice of any kind, cause any such street or streets to be sprinkled or oiled, as the City Engineer may deem advisable to eliminate the scattering of dust, by equipment and personnel of City or by contract as the City Engineer shall determine. City may bill Subdivider for the entire cost to City of such sprinkling or treating, including equipment, material and staff time, as well as any other time or costs associated with the issuance with the elimination of the scattering of the dust including the Notice to Comply. Subdivider shall promptly pay to City the entire billed cost to City of such sprinkling or treating. When the surfacing on any existing street is disturbed, this surfacing shall be replaced with temporary or permanent surfacing within fourteen calendar days, and the roadway shall be maintained in a safe and passable condition at all times between the commencement and final completion, and adequate dust control shall be maintained during these operations.
19. Street Surfacing and Underground Facilities. Concrete curbs and gutters, the sanitary sewer system and house connections, together with water mains, gas mains, and their respective service connections, and all other facilities required to be installed underground shall be completed in the streets and alleys before installation of street and alley surfacing.
20. Covenants Affecting Land Development. None
21. Compliance with Conditions of Approval; Easements. In addition to the Covenants affecting land development, if any, Subdivider shall comply with all Conditions of Approval set forth in the Conditions of Approval for Tentative Map No. 22-08 dated March 22nd, 2023, and any amendments thereto, not already fully completed or performed as of the date of the approval of the Final Map and which are not otherwise set forth in this Agreement. Compliance shall include, but is not limited to, any condition to convey to a specific party a fee interest or easement in any parcels in the Subject Property upon Subdivider’s completion of all required improvements to said parcels. Subdivider’s compliance with such conditions shall be completed within a reasonable time as determined by City, in City’s sole discretion, commencing upon the City Engineer sending written notice to Subdivider of the outstanding condition and time in which Subdivider is required to comply, and Subdivider shall timely comply.
22. Compliance with Law. In performing obligations set forth in this Agreement, Subdivider shall comply with all applicable laws, ordinances, codes, regulations, and rules of all local, state and federal governmental agencies having jurisdiction including, without limitation, applicable federal and state labor standards and environmental laws and regulations. It shall be the sole responsibility of Subdivider to determine whether to pay prevailing wages for any or all work
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required by this Agreement. As a material part of this Agreement, Subdivider agrees to assume all risk of liability arising from any decision not to pay prevailing wages for work required by this Agreement. Subdivider shall indemnify, defend, and hold harmless City and its officials and employees against any failure to comply with such laws, ordinances, codes, regulations, and rules.
Subdivider shall comply with the codes or ordinances of City including the City Code and Building Codes.
23. Enforcement of Obligations. City may enforce this Agreement in any manner available at law or in equity, including, but not limited to, reversion to acreage.
24. Limitations of Legal Acts. Except as provided by the Section entitled “Attorney’s Fees and Legal Expenses,” in no event shall the City, or its officers, agents or employees, be liable in damages for any breach or violation of this Agreement, it being expressly understood and agreed Subdivider’s sole legal remedy for breach or violation of this Agreement by City shall be a legal action in mandamus, specific performance or other injunctive or declaratory relief to enforce the provisions of this Agreement.
25. Attorney’s Fees and Legal Expenses. If either party is required to commence any proceeding or legal action to enforce or interpret any term or condition of this Agreement, the prevailing party in such proceeding or action shall be entitled to recover from the other party its reasonable attorney's fees and legal expenses. For the purposes of this Agreement, “attorneys’ fees” and “legal expenses” include, without limitation, paralegals’ fees and expenses, attorneys, consultants fees and expenses, expert witness fees and expenses, and all other expenses incurred by the prevailing party’s attorneys in the course of the representation of the prevailing party in anticipation of and/or during the course of litigation, whether or not otherwise recoverable as “attorneys’ fees” or as “costs” under California law, and the same may be sought and awarded in accordance with California procedure as pertaining to an award of contractual attorneys’ fees.
26. Obligation Running With Land. This Agreement shall burden the Subject Property described and constitute a covenant running with the land in favor of and for the benefit of City shall be binding upon the successors, transferees, and heirs of Subdivider. Subdivider consents to the recordation of this Agreement with the Sutter County Recorder.
27. Waiver. The waiver by either party of a breach by the other of any provision of this Agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of either the same or a different provision of this Agreement. No provisions of this Agreement may be waived unless in writing and signed by all parties to this Agreement. Waiver of any one
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provision herein shall not be deemed to be a waiver of any other provision herein.
28. Successor Statutes Incorporated. All references to a statue or ordinance shall incorporate any or all successor statute or ordinance enacted to govern the activity now governed by the statute or ordinance, noted herein to the extent, however, that incorporation of such successor statute or ordinance does not adversely affect the benefits and protections granted to Subdivider under this Agreement.
29. Incorporation of Attachments. All recitals and attachments to this Agreement, including all Exhibits referenced herein, and all subparts thereto, are incorporated herein by this reference.
30. Time is of the Essence. Time is of the essence of this Agreement, and the same shall bind and inure to the benefit of the parties hereto, their successors and assigns.
31. No Assignment. No assignment of this Agreement or of any duty or obligation of performance hereunder shall be made in whole or in part by Subdivider without the written consent of City.
32. Captions. Section, paragraph and other captions or headings contained in this Agreement are inserted as a matter of convenience and for reference, and in no way define, limit, extend or otherwise describe the scope or intent of the Agreement or any provision hereof and shall not affect in any way the meaning or interpretation of this Agreement.
33. Ambiguities or Uncertainties. Any ambiguities or uncertainties herein shall be equally and fairly interpreted and construed without reference to the identity of the Party or Parties preparing this Agreement, on the express understanding and agreement the Parties participated equally in the negotiation and preparation of the Agreement, or have had equal opportunity to do so. Accordingly, the Parties hereby waive the benefit of California Civil Code §1654 and any successor or amended statute, providing that in cases of uncertainty, language of a contract should be interpreted most strongly against the Party who caused the uncertainty to exist.
34. Severable Provisions. The provisions of this Agreement are severable. The invalidity or unenforceability of any one provision in this Agreement shall not affect the validity or enforceability of the other provisions, which shall remain in full force and effect.
35. Release of Conditions. The conditions and obligations of this Agreement shall remain in full force and effect until such time as City’s Director of the Department of Public Works issues a written release finding the conditions and obligations of this Agreement have been fully satisfied and are no longer required for public health and safety reasons and thereafter records such
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release with the Sutter County Recorder.
36. Venue. This Agreement shall be governed by, and construed and enforced in accordance with, the laws of the State of California, excluding, however, any conflict of laws rule which would apply the law of another jurisdiction. Venue for purposes of the filing of any action regarding the enforcement or interpretation of this Agreement and any rights and duties hereunder shall be Sutter County, California.
37. Acknowledgement of Content. Each party acknowledges that they have read and fully understand the contents of this Agreement. This Agreement represents the entire and integrated agreement between the parties with respect to the subject matter hereof and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be modified only by written instrument duly authorized and executed by both City and Subdivider. ****
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IN WITNESS WHEREOF, the Parties hereto have duly executed this Agreement
CITY OF YUBA CITY,
a General Law City
By:
Robert Bendorf, City Manager
ATTEST
By:
Ciara Wakefield, City Clerk Administrator
Dated: ______________________
APPROVED AS TO FORM:
By:
Shannon L. Chaffin,
City Attorney
SUBDIVIDER
Scott Family Trust executed on 11/6/2000
By:
Nancy Tiff, Trustee of the Scott Family Trust
executed on 11/6/2000
Dated: ______________________
*(Attach Notary Acknowledgments)
Attachments:
Exhibit A: Planning Commission Resolution No. 22-08 Conditions of Approval Exhibit B: Impact Fees and Other Fees Payable by Subdivider Exhibit C: Fee Credits and Reimbursements Payable by City
EXHIBIT A
PLANNING COMMISSION RESOLUTION NO. 22-08 CONDITIONS OF
APPROVAL
is on file in
City of Yuba City’s Development Services Department
located at 1201 Civic Center Blvd.
EXHIBIT B
IMPACT FEES AND OTHER FEES PAYABLE BY SUBDIVIDER
In accordance with this Agreement, and also in accordance with applicable provisions of the Yuba City Municipal Code, it has been determined that Subdivider shall pay the following fees a minimum of ten (10) calendar days prior to the date of Council action on the Agreement, and prior to issuance of any building permits for the subject development. (1) Public Improvement Plan Check and Inspection Fee:
(a) 4% of the estimated total construction cost to $2,000,000.00 $2,000,000.00 x .04 =
(b) 3% of the estimated total construction cost above $2,000,000.00 $965,417 x .03 =
$80,000.00
$28,963.00
(c) One (1) eight-inch hot tap $6,775.00
Less fees paid on Building Permit BLD25-00058 -$0.00
SUBTOTAL (A) $115,738.00
(2) Sewer Extension Fees
Developer constructing onsite sewer main. $0.00
(3) Sewer Connection Fees (per Section 6-5.504 Municipal Code) Deferred until application for building permits are filed. $0.00 (4) Water Extension Fees
Developer constructing onsite water main. $0.00
(5) Water Connection Fees (per Section 6-6.05 Municipal Code) Deferred until application for building permits are filed. $0.00 (6) Drainage Fees (Northwest Drainage Study – indexed to August 2026)
8.18 acres x $19,474/acre = $159,297.32 (Deferred until application for $0.00
building permits are filed) – Less Storm Drainage Fee Credits in Exhibit C Below
(7) West Yuba City Sewer Trunk Main Fees (Effective 7/1/2026) 31 lots x $2,188.56/lot = $67,845.36 (Deferred until application for building permits are filed)
$0.00
SUBTOTAL (B) $0.00
TOTAL FEES PAYABLE BY SUBDIVIDER
SUBTOTAL (A) + SUBTOTAL (B) = $115,738.00
EXHIBIT C
FEE CREDITS AND REIMBURSEMENTS PAYABLE BY CITY
(1) Cost to oversize water main in Elmer Avenue (8” to 12”) Quantity Unit
8”
Unit Price
8”
Amount
12”
Unit Price
12”
Amount
Difference
Water
Main 576 LF $100 $57,600 $180 $103,680 $46,080
Valves 6 EA $3,400 $20,400 $6,200 $37,200 $16,800
(2) Cost to improve Tuly Parkway (Per Yuba City Roadway Facilities Development Impact Fee Nexus Study - AB 1600)
Roadway Improvement $362,521.75
Landscape Improvements: $38,728.48
Utility Improvements: $0.00
Land Dedication:
(based on 25,901 sf x $4.50/sf)
$116,554.50
Plan Check and Inspection Fee (4%) $16,050.01
Professional Services (15%): $60,187.53
Total Traffic Credits: $594,042.27
(3) Storm Drainage Improvements – Northwest Drainage Improvements Storm Truck Improvements: $21,115.00
Detention Pond Improvements: $0.00
Land Dedication:
(based on 0.0 sf x $4.50/sf)
$0.00
Plan Check and Inspection Fee (4%) $844.60
Engineering (15%): $3,167.25
Total Storm Drainage Credits: $25,126.85
TOTAL FEE CREDITS
Water: $62,880.00
Storm Drainage $25,126.85
Road: $594,042.27
Total: $682,049.12
EXHIBIT “B”
THIARA ESTATES
CITY OF YUBA CITY
SEPTEMBER 2026
CALIFORNIACOUNTY OF SUTTERPREPARED BY: MHM INC. 1204 "E" STREET, MARYSVILLE, CA 9590124172 SHEET OF 2 BEING A PORTION OF LOT 5, AS SHOWN ON THAT CERTAIN MAP FILED INBOOK 1 OF SURVEYS, PAGE 53, SUTTER COUNTY RECORDS, AND APORTION OF SECTION 8, TOWNSHIP 15 NORTH. RANGE 3 EAST, M.D.M.
VICINITY MAP
NOT TO SCALE
ENGINEERS & SURVEYORS SINCE 1892
ELMER AVENUE
TULY PARKWAY
STATE OF CALIFORNIA
COUNTY OF SUTTERCITY OF YUBA CITY
I, CIARA WAKEFIELD, CLERK OF THE CITY OF YUBA CITY, STATE OF
CALIFORNIA, HEREBY CERTIFY THAT THE CITY COUNCIL OF THE CITY OF YUBA CITY HAS, BY RESOLUTION NO. DULY ANDREGULARLY PASSED BY SAID COUNCIL ON THE DAY OF , 20 , APPROVED THE WITHIN MAP OF "THIARA ESTATES" INACCORDANCE WITH THE CONDITIONAL APPROVAL OF THE TENTATIVE
MAP, HERETOFORE FILED AS APPROVED, AND BY SAID RESOLUTION HAS ACCEPTED ON BEHALF OF THE PUBLIC ITEM(S) 1, 2, 3 AND 4 SHOWN IN THE OWNER'S OFFER OF DEDICATION SET FORTH IN THE OWNER'S STATEMENT.CIARA WAKEFIELDCITY CLERK, CITY OF YUBA CITY
CITY CLERK CERTIFICATE
} SS
WE, THE UNDERSIGNED, THE SCOTT FAMILY TRUST EXECUTED ON 11/6/2000, AS HOLDER OF RECORD TITLE
INTERESTS, OF THE HEREIN SUBDIVIDED LANDS, HEREBY CONSENT TO THE PREPARATION AND RECORDATION OF THIS PLAT OF "THIARA ESTATES" AND OFFER FOR DEDICATION AND DO PARTICIPATE IN SAID OFFER OF DEDICATION AND DO HEREBY DEDICATE THE FOLLOWING:
1. 38.0' AND 39.00' STRIPS OF LAND IN FEE TITLE INDICATED ON SAID PLAT AND DESIGNATED AS AMEERA DRIVE,
38.0' STRIPS OF LAND IN FEE TITLE INDICATED ON SAID PLAT AND DESIGNATED AS ROHIN COURT, 44.5' STRIPS OF LAND IN FEE TITLE INDICATED ON SAID PLAT AND DESIGNATED AS TULY PARKWAY, AS WELL AS 45.5' STRIPSOF LAND IN FEE TITLE INDICATED ON SAID PLAT AND DESIGNATED AS ELMER AVENUE.
2. EASEMENTS INDICATED AS 10.0' AND 12.0' PUE (PUBLIC UTILITY EASEMENT) FOR, BUT NOT LIMITED TO
ELECTRICAL, WATER, SEWER, GAS, STORM DRAINAGE, COMMUNICATIONS SERVICES, AND ALL APPURTENANCES THERETO. OWNER EXPRESSLY COVENANTS NOT TO UNREASONABLY RESTRICT, OBSTRUCT OR INTERFERE
WITH SAID PUBLIC UTILITY EASEMENT OR THE USE THEREOF BY THE CITY, ITS AGENTS OR ANY FRANCHISEE
3. EASEMENT FOR ACCESS TO AND THE MAINTENANCE OF A WALL AND FOOTINGS AND ALL APPURTENANCES PERTAINING THERETO ON, OVER, UNDER AND ACROSS THOSE STRIPS OF LAND GENERALLY 2 FEET IN WIDTHDESIGNATED AS "2' WALL EASEMENT"
4. EASEMENTS INDICATED AS 19.5' PSE (PUBLIC SERVICE EASEMENT) ON SAID PLAT FOR, BUT NOT LIMITED TO,
SIDEWALK PURPOSES, CENTRALIZED MAIL DELIVERY UNITS, STREET SIGNS, TRAFFIC SAFETY SIGNS,
LANDSCAPING, CITY UTILITIES, UTILITY CROSSINGS, AND STREET LIGHTING THE SCOTT FAMILY TRUST EXECUTED ON 11/6/2000
BY: NANCY TIFF TITLE: TRUSTEE OF THE SCOTT FAMILY TRUST EXECUTED ON 11/6/2000
OWNER'S STATEMENT ___________________ CITY SURVEYOR P.L.S. ____ DATED: CITY SURVEYOR'S STATEMENT I, _____________________, CITY SURVEYOR OF THE CITY OF YUBA CITY, DO HEREBY STATE THAT I HAVE EXAMINED THIS MAP AND I AM SATISFIED THAT THIS MAP IS TECHNICALLY CORRECT.
THIS MAP WAS PREPARED BY ME OR UNDER MY DIRECTION AND IS BASED UPON A
FILED SURVEY IN CONFORMANCE WITH THE REQUIREMENTS OF THE SUBDIVISIONMAP ACT AND LOCAL ORDINANCE AT THE REQUEST OF THE SCOTT FAMILY TRUST EXECUTED ON 11/6/2000, IN THE MONTH OF SEPTEMBER, 2026. I HEREBY STATE
THAT THIS MAP SUBSTANTIALLY CONFORMS TO THE APPROVED OR CONDITIONALLY APPROVED TENTATIVE MAP; THAT ALL THE MONUMENTS ARE OF THE CHARACTER AND OCCUPY THE POSITIONS INDICATED AND ARE SUFFICIENTTO ENABLE THE SURVEY TO BE RETRACED.
I DO HEREBY CERTIFY THAT THIS MAP HAS BEEN EXAMINED BY ME AND THAT THE
SUBDIVISION, AS SHOWN UPON SAID MAP IS SUBSTANTIALLY THE SAME AS SAIDSUBDIVISION APPEARED ON THE APPROVED TENTATIVE MAP AND ANY APPROVED
ALTERATIONS THEREOF, AND THAT ALL PROVISIONS OF THE SUBDIVISION MAP ACT
OF THE STATE OF CALIFORNIA AND ANY LOCAL ORDINANCES APPLICABLE AT THE TIME OF APPROVAL OF THE TENTATIVE MAP HAVE BEEN COMPLIED WITH.
BY:
SURVEYOR'S STATEMENTCITY ENGINEER'S STATEMENTRECORDER'S CERTIFICATEFILED THIS DAY OF , 2026, AT : .M. INBOOK OF SURVEYS, AT PAGE AT THE REQUEST OF MHM INC.DONNA M. JOHNSTONSUTTER COUNTY RECORDERFILE NO.P.L.S. 8457JOHN S. MALLEN FEE PD.
DEPUTY
PLANNING DIVISION
CITY OF YUBA CITY
STATE OF CALIFORNIA
THIS MAP HAS BEEN EXAMINED THIS __________ DAY OF ______________ , 2025, FOR CONFORMANCE WITH THE APPROVED TENTATIVE MAP AND THE
CONDITIONS OF APPROVAL THEREOF AS APPROVED BY THE YUBA CITY PLANNING COMMISSION ON MARCH 22, 2023. PLANNER'S STATEMENT O
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A NOTARY PUBLIC OR OTHER OFFICER COMPLETING THIS CERTIFICATE VERIFIES ONLY THE
IDENTITY OF THE INDIVIDUAL WHO SIGNED THE DOCUMENT TO WHICH THIS CERTIFICATE IS ATTACHED, AND NOT THE TRUTHFULNESS, ACCURACY, OR VALIDITY OF THAT DOCUMENT.
COUNTY OF STATE OF }SS
ON BEFORE ME
, NOTARY PUBLIC, PERSONALLY APPEARED , WHO PROVED TO ME ON THE BASIS OF SATISFACTORY EVIDENCE TO BE THE PERSON(S)
WHOSE NAME(S) IS/ARE SUBSCRIBED TO THE WITHIN INSTRUMENT AND ACKNOWLEDGED
TO ME THAT HE/SHE/THEY EXECUTED THE SAME IN HIS/HER/THEIR AUTHORIZED
CAPACITY(IES), AND THAT BY HIS/HER/THEIR SIGNATURE(S) ON THE INSTRUMENT THE
PERSON(S), OR THE ENTITY UPON BEHALF OF WHICH THE PERSON(S) ACTED, EXECUTED THE INSTRUMENT.
I CERTIFY UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT THE FOREGOING PARAGRAPH IS TRUE AND CORRECT.
WITNESS MY HAND.
SIGNATURE OF NOTARY
NOTARY'S NAMEMY COMMISSION NUMBER MY COMMISSION EXPIRES PRINCIPAL PLACE OF BUSINESS (County)
ACKNOWLEDGMENT
I, NICHOLAS F. VALENCIA, TAX COLLECTOR FOR THE COUNTY OF SUTTER, STATE OF CALIFORNIA, DO HEREBY CERTIFY PURSUANT TO GOVERNMENT CODE SEC. 66492 THAT THE RECORDS OF MY OFFICE SHOW THAT THERE ARE NO LIENS AGAINST THE LANDS SHOWNHEREON OR ANY PART THEREOF FOR UNPAID TAXES OR SPECIAL ASSESSMENTS.
ASSESSOR'S PARCEL NO. 059-630-040-000, 059-630-041-000
DATE:NICHOLAS F. VALENCIA, TREASURER AND TAX COLLECTOR
COUNTY OF SUTTER, STATE OF CALIFORNIA
COUNTY TAX COLLECTOR'S STATEMENTAS TO LIENS FOR TAXES NOT YET PAYABLE, I ESTIMATE THAT THERE ARE TAXES IN THEAMOUNT OF $ FOR 2026-2027, WHICH ARE A LIEN BUT NOT YET PAYABLE. I CERTIFY PURSUANT TO GOVERNMENT CODE SEC. 66493 THAT SECURITY HASBEEN DEPOSITED WITH THE COUNTY CONDITIONED UPON THE PAYMENT OF SAID TAXESNOT YET PAYABLE.
TAX COLLECTOR
TREASURER
COUNTY OF SUTTER
CALI FORN I A
DATED:
JOSHUA WOLFFECITY ENGINEER, R.C.E. 92911
IVIL IA S C
E TAT OF CALIFORN
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No. 92911
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1 DEPUTY CITY CLERK, CITY OF YUBA CITY
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A.) OWNER'S NAME AND ADDRESS:
THE SCOTT FAMILY TRUST EXECUTED ON 11/6/2000
950 THARP ROAD, SUITE 202
YUBA CITY, CA 95993
B.) PROPERTY BEING DEDICATED:
1. BEING ALL THAT REAL PROPERTY AS SHOWN IN OWNER'S OFFER OF DEDICATION SET FORTH IN OWNER'S STATEMENT.
C.) THE CITY OF YUBA CITY SHALL RECONVEY THE ABOVE-DESCRIBED PROPERTY TO THE ABOVE-NAMED OWNER, OR SUCCESSOR IN INTEREST, IF THE CITY DETERMINES PURSUANT TO GOVERNMENT CODESECTION 66477.5 THAT THE SAME PUBLIC PURPOSE FOR WHICH THE PROPERTY WAS DEDICATED DOES NOT EXIST, OR THE PROPERTY OR ANY PORTION THEREOF IS NOT NEEDED FOR PUBLIC UTILITIES.
CERTIFICATE FOR FEE DEDICATIONTHIS PROPERTY IS SUBJECT TO
1. ASSESSMENT FROM COMMUNITY FACILITIES DISTRICT (CFD) 2021-1, RESOLUTION NUMBER ______________, RECORDED AS DOCUMENT NO. ______________ ON _____________________, OFFICIAL RECORDS OF SUTTER COUNTY.
2. ASSESSMENT FROM YUBA CITY LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NO.5, ZONE OF BENEFIT K-18, RECORDED AS DOCUMENT NO. ______________ ON _____________________, OFFICIALRECORDS OF SUTTER COUNTY.
3. ANY STREET, DRAINAGE, PUBLIC UTILITY, OR OTHER EASEMENTS AFFECTING THE PROPERTY.
4. CITY OF YUBA CITY PLANNING COMMISSION RESOLUTION NO. PC 23-07 (REGARDING CONDITIONS OF APPROVAL FOR TENTATIVE SUBDIVISION MAP 22-08) APPROVED MARCH 22, 2023 AND RECORDED AS DOCUMENT NO. ______________ ON _____________________, OFFICIAL RECORDS OF SUTTER COUNTY.
5. SUBDIVISION AGREEMENT FINAL MAP OF THIARA ESTATES (REGARDING TENTATIVE MAP NO. 22-08, THIARA ESTATES SUBDIVISION) RECORDED AS DOCUMENT NO. ____________________ ON _____________________, OFFICIAL RECORDS OF SUTTER COUNTY.
YOSHIMOTO
017-066-004
BARBER
059-630-013
KAUR
059-630-012
FERREIRA
059-630-011
CUNNINGHAM
059-630-010
MARSHAL
059-630-014 LOPEZ 017-066-011 FARLEY 017-066-025
YOSHIMOTO
017-066-020
ESSEX
017-066-002
Lot 4
8,560 SF
Lot 5
8,560 SF
Lot 6
8,560 SF
Lot 7
8,560 SF
Lot 10
8,182 SF
Lot 11
8,204 SF
Lot 12
8,528 SF
Lot 13
8,528 SF
Lot 14
8,528 SF
Lot 16
8,320 SF
Lot 17
8,320 SF
Lot 20
8,956 SF
Lot 21
8,987 SF
Lot 22
10,522 SF
Lot 31
7,838 SF
Lot 30
7,820 SF
Lot 28
7,542 SF
Lot 27
7,499 SF
Lot 26
7,499 SF
Lot 25
7,499 SF
Lot 24
7,499 SF
Lot 23
6,694 SF
Lot 29
7,787 SF
Lot 9
8,676 SF
Lot 8
8,572 SF
Lot 3
8,811 SF Lot 1
10,356 SF
Lot 18
9,695 SF
Lot 2
8,811 SF
68.00'
N0° 18' 57"W
125.88'
68.00'
N0° 18' 57"W
125.88'
68.00'
68.00'
N0° 18' 57"W
125.88'
68.00'
N0° 18' 57"W
125.88'
68.00'
N0° 18' 57"W
125.88'
N0° 18' 57"W
103.89'
73.74'
N0° 15' 16"W
131.93' L2
C7
N0° 18' 57"W
125.41'
68.00'
C8 C9 30.27'
N0° 18' 57"W
125.41'
N89° 41' 03"E
68.00'68.00'
N0° 18' 57"W
125.42'
68.00'68.00'
N0° 18' 57"W
125.42'
48.07' L3
68.00'
N0° 18' 57"W
130.00'
L4
64.00'
N0° 18' 57"W
130.00'
N89° 41' 03"E
60.00'
64.00'
N0° 18' 57"W
130.00'
L5
N89° 41' 03"E
64.00'
N0° 18' 57"W
131.71'
N0° 18' 57"W
131.71'
C15 22.22'
N0° 15' 16"W
140.00'
N85° 00' 14"E
56.19'
N0° 18' 57"W
133.73'
C16
C17
24.52'
48.86'
C22 N0° 14' 50"W
95.02'
68.97'
N0° 18' 57"W
115.00'
68.00'
N0° 18' 57"W
115.00'
68.00'
16.73'
C19
C20
N0° 18' 57"W
112.82'
68.00'
68.00'
N0° 18' 57"W
110.28'
68.00'
68.00'
N0° 18' 57"W
110.28'
68.00'
68.00'
N0° 18' 57"W
110.28'
68.00'
68.00'
N0° 18' 57"W
110.28'
68.00'
90.26'
C18 41.52'
N0° 18' 57"W
110.28'
61.43'
N89° 41' 03"E
395.83'
N89° 41' 03"E
213.54'
68.00'
N89° 41' 03"E
571.49'
C4
C6
C5
L1
C3 C2
C1
70.00'
78.20' 70.00' 94.20'
36.43' 68.00' 68.00' 70.00' 53.00'
N0° 18' 57"W
125.88'
N0° 18' 57"W
125.88'
N0° 18' 57"W
106.51'
N0° 15' 16"W
132.39'
64.00' 60.47'
C10
68.00'
22.22'
C21
C24 C23
12.00' PUE
19.00' R/W
19.00' R/W
12.00' PUE
19.00' R/W
19.00' R/W
12.00' PUE
12.00' PUE
10.00' PUE
10.00' PUE 10.00' PUE
10.00' PUE
10.00' PUE
45.50' R/W
45.50' R/W
C11
44.50' R/W
44.50' R/W
44.50' R/W
N89° 03' 39"W
55.12'
70.00' 70.00'
(E) 30.00' R/W
20.00' R/W N89° 41' 03"E
371.30'
N0° 15' 16"W
1.01'
Lot 15
8,192 SF
45.50'
45.50'
18.64' (R1)
1733.41'
ROHIN COURT
AMEERA DRIVE
TULY PARKWAY
(DOC# 2003-0024768)
ELMER AVENUE
Lot 19
8,983 SF
48.77'
C13
N0° 14' 50"W
62.53'
C12
N89° 41' 31"E
69.79'
59.50'
12.00' PUE 19.50' PSE
19.50' PSE
19.50' PSE
19.50' PSE
L6
12.00' PUE
2.50'
12.00' PUE
10.00'
C14
10.00' PUE
2.00' WALL EASEMENT
2.00' WALL EASEMENT 2.00' WALL EASEMENT
2.00' WALL EASEMENT
2.00' WALL EASEMENT
N0° 15' 16"W (R2&M)
289.29' (M)
N0° 15' 16"W (R2&M)
140.00' (M)
N0° 15' 16"W (R2&M)
110.64' (M)
N0° 14' 50"W
96.89'
C25
N89° 41' 03"E
55.93'
C26 C27
8 17 16
9 FOUND 2" IP IN CONC,
PER R1, R2 & R3
8 9
FOUND 3/4" IP
1/4" COR SEC 8/9
PER R1, R2 & R3
FOUND 3/4" IPPER R1, & R2
Thiara Line Table
Line #
L1
L2
L3
L4
L5L6
Length
12.40'12.38'19.93'
8.00'
4.00'
24.97'
Direction
S77° 49' 05"W
S78° 26' 32"E
S89° 41' 03"WS89° 41' 03"W
N89° 41' 03"E
S00° 15' 16"E
Thiara Curve Table
Curve #
C1
C2
C3
C4
C5
C6
C7C8C9
C10
C11
C12
C13
C14
C15C16C17C18C19C20
C21
C22
C23
C24
C25C26C27
Length
96.61'
15.87'
26.95'25.59'
14.32'
83.52'
78.84'
19.00'
25.59'34.37'
107.58'
49.18'31.44'20.04'45.84'
4.61'
46.75'31.44'
50.45'
0.90'
45.85'31.39'48.60'48.60'
205.47'
60.32'56.83'
Radius
966.44'
1044.50'
20.00'30.00'
44.50'44.50'44.50'44.50'
30.00'20.03'
1084.46'1044.50'
20.00'
44.50'
519.00'519.00'
481.00'
20.00'
519.00'
481.00'481.00'
20.00'
500.00'500.00'990.00'990.00'
1500.00'
Delta
5°43'38"0°52'14"
77°11'46"
48°52'26"
18°25'58"
107°32'18"101°30'28"
24°27'49"48°52'26"
98°18'47"
5°41'01"
2°41'52"
90°04'07"
25°48'19"
5°03'38"0°30'31"5°34'08"
90°03'41"
5°34'08"0°06'28"5°27'41"
89°56'03"
5°34'08"5°34'09"
11°53'30"
3°29'27"
2°10'14"
ENGINEERS & SURVEYORS SINCE 1892
THIARA ESTATES
CITY OF YUBA CITY
SEPTEMBER 2026
CALIFORNIACOUNTY OF SUTTERPREPARED BY: MHM INC. 1204 "E" STREET, MARYSVILLE, CA 9590124172 SHEET OF 2 BEING A PORTION OF LOT 5, AS SHOWN ON THAT CERTAIN MAP FILED INBOOK 1 OF SURVEYS, PAGE 53, SUTTER COUNTY RECORDS, AND APORTION OF SECTION 8, TOWNSHIP 15 NORTH. RANGE 3 EAST, M.D.M. 30' 0 60' 180'
1/2"
0 1" 3"
SCALE: 1"=60'
LEGEND
S.F.
()
PUE
M
WITNESS CORNER
EMBRACES RECORD DATAPUBLIC UTILITY EASEMENTPUBLIC SERVICE EASEMENTMEASURED
SQUARE FEET
BASIS OF BEARINGSFOUND MONUMENT AS SHOWN
SET 5/8" REBAR W / CAP LS 8457
CALCULATED POINT - NOTHING FOUND OR SET
FOUND STANDARD CENTERLINE MONUMENT
SET STANDARD CENTERLINE MONUMENT STAMPED LS 8457
(B.O.B.)
PSE
WC
2 BASIS OF BEARINGS
THE BASIS OF BEARINGS OF THIS MAP IS THE EASTLINE OF SEC. 8, BETWEEN THE EAST 1/4 COR. AND THE SOUTHEAST SECTION COR. OF SECTION 8. BEARING
BEING S00°14'50"E. THE DISTANCES SHOWN ARE
GROUND, MULTIPLY BY 0.999917 TO OBTAIN GRID
DISTANCES.
BASIS OF BEARINGS
N00°14' 50"W 2,658.51' (R1,R2&M) N00°14' 50"W 2,658.45' (R3)
RECORD REFERENCES
(R1) BOOK 19 OF SURVEYS, PAGE 222 - VALENCIA ESTATES(R2) BOOK 20 OF RECORD OF SURVEYS, PAGE 60(R3) BOOK 16 OF SURVEYS, PAGE 110 - SIGNATURE ESTATES UNIT NO. 1(R4) BOOK 1 OF PARCEL MAPS, PAGE 197(R5) BOOK 1 OF SURVEYS, PAGE 53 - ELMER TRACT SUBDIVIDED AREA = 8.19 ACRES
LOTS = 5.89 ACRESROADS = 2.3 ACRES
S00° 15' 16"E 1,752.05' (R1,R2&M)
S00° 00' 26"E (R4)
N89° 41' 03"E 755.90' (R1&M)
N89° 55' 53"E 755.94' (R4)
FOUND RR SPIKE
0.22' EAST PER R1 & R2
N89° 41' 03"E 699.90' (M)
2' WITNESS CORNER
2' WITNESS CORNER
2' WITNESS CORNER
2' WITNESS CORNER
2' WITNESS CORNER
2' WITNESS CORNER
2' WITNESS CORNER
1737.75' (R1&M) 548.62' 342.18' N0° 15' 16"W (R2&M) 20.01' (M) N0° 15' 16"W (R2&M)
539.93' (M)
EXISTING PROPERTY
LINE TO BE REMOVED
29.96'
SEE DETAIL A
DETAIL A
N0° 15' 16"W 1.01'
N89° 41' 03"E 371.30'
N89° 41' 03"E 24.52'
BK 1369 OR PG 436
DOC# 2013-0019745
DOC# 2022-0001041 PARCEL 1 (R4)
VALENCIA ESTATES
BK 19 SURVEYS PAGE 222
ATTACHMENT 2
Proposed Boundary Map of CFD No. 2021-1 Annexation No. 13 City of Yuba City, Sutter County, California
BLEV NI RD
ELMER
AVE
HEIDI WAY
TULY PKW
Y
CASE CT
NINA WAY
M
AI LP
NICK CT
KR SI T NI A
MILLER DR
BRADLEY ESTATES DR
JANICE WAY
COBBLESTONE CT
DO
M
A NI W
AY
BETTY CT
1 .
inch = 300 feet
Legend
Thiara Estates
Existing City Limit Boundaries
Thiara Estates Subdivision
Agenda Item 11
CITY OF YUBA CITY
STAFF REPORT
Date: October 6, 2026
To: Honorable Mayor & Members of the City Council;
From: Police Department
Presentation By: James Runyen, Police Chief
Summary
Subject: Authorization for Police Chief to sign Memorandum's of Understanding (MOU) on behalf of the City of Yuba City under certain provisions Recommendation: Adopt a Resolution authorizing the Chief of Police to execute non-monetary MOU’s and agreements for up to 1 year not to exceed existing department resources/duties and as approved as to legal form by the City Attorney Fiscal Impact: None
Purpose:
To grant authorization to the Chief of Police to sign MOU’s involving non-monetary agreements.
Strategic Focus Area:
This resolution falls in line with the City Council’s Strategic Goal of Safe Communities.
Background:
The Yuba City Police Department partners with many other governmental organizations in the local area as well as organizations outside our jurisdiction. The partnerships often involve sharing of information and resources to better serve our community. When sharing of sensitive information between two agencies occurs, an MOU is often drafted outlining the agreement between the involved organizations. In many cases, these MOU’s do not have any costs associated for either agency.
Analysis:
Throughout the year, there can be many MOU’s that are being created or renewed due to expiration dates. The signing of MOU’s can often take months due to board and council approvals between the agencies. To best serve our community and in the interest of administrative efficiency, granting authority to the Chief of Police to sign MOUs with certain criteria is being recommended. MOU’s that fit this criteria would be limited to: non-monetary agreements between one or more entities, and approval as to legal form by the City Attorney. Additionally, The Chief of Police would be granted authority in signing MOU’s that he/she sees best fit the goals of the organization. This authority would be granted for 1 year from the date of this resolution.
Fiscal Impact:
None
Alternatives:
Do not authorize the Chief of Police to execute non-monetary MOU's Recommendation:
Adopt a Resolution authorizing the Chief of Police to execute non-monetary MOU’s and agreements for up to 1 year not to exceed existing department resources/duties and as approved as to legal form by the City Attorney.
Attachments:
1. Attachment 1 Resolution Police Chief MOU Authority
Prepared By: Submitted By:
Jim Runyen
Chief of Police
Robert Bendorf
City Manager
ATTACHMENT 1
RESOLUTION NO. _____
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF YUBA CITY
DESIGNATING THE CHIEF OF POLICE AUTHORITY TO SIGN
MEMORANDUMS OF UNDERSTANDING (MOU) ON BEHALF OF THE
CITY UNDER CERTAIN PROVISIONS
WHEREAS, The City of Yuba City, specifically the Yuba City Police Department, regularly enters into MOU’s with cooperating agencies and entities for sharing of information and services; and
WHEREAS, The Yuba City Police Department enters into these MOUs to provide better service to our community while protecting the City of Yuba City with the agreement; and WHEREAS, Many MOUs have a non-monetary agreement and do not require the City to make an appropriation or commit City resources beyond existing departmental resources and ordinary staff duties; and
WHEREAS, The City Council grants the authority to the Chief of Police to sign non-monetary MOUs specific to the Police Department, with the provision they are reviewed by the City Attorney; and
WHEREAS, In the interest of administrative efficiency, delegating the Chief of Police authority for one year from this date, is in the best interests of the City of Yuba City.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Yuba City as follows:
The City Council authorizes the Chief of Police to enter into memorandums of understanding (MOUs) on behalf of the City of Yuba City subject to approval as to legal form be the City Attorney. The MOUs shall not require payment by the City, buy may contemplate the exchange of services, licenses, or similar items to further police department operations. This authority shall expire one year from the effective date of this resolution unless further extended by the City Council.
The foregoing Resolution was duly and regularly introduced, passed and adopted by the City Council of the City of Yuba City at a regular meeting thereof held on October 6th, 2026 by the following vote:
AYES:
NOES:
ABSENT:
***
Marc Boomgaarden, Mayor
ATTEST:
Ciara Wakefield, City Clerk
APPROVED AS TO FORM
COUNSEL FOR YUBA CITY
________________________________
Shannon Chaffin, City Attorney
Aleshire & Wynder, LLP
Agenda Item 12
CITY OF YUBA CITY
STAFF REPORT
Date: October 6, 2026
To: Honorable Mayor & Members of the City Council;
From: Administration Department
Presentation By: Ciara Wakefield, City Clerk
Summary
Subject: Fiscal Year 2027-2028 Waste Tire Enforcement Grant Application Recommendation: Adopt a Resolution authorizing Yuba County, as the Lead Agency of the YubaSutter Local Enforcement Agency, to perform Waste Tire Enforcement activities on behalf of the City of Yuba City and submit a Collaborative Application for the Waste Tire Enforcement Grant to CalRecycle for Fiscal Year 2027-28 Fiscal Impact: None directly to the City. The Yuba-Sutter LEA estimates receiving funding of $90,000-$110,000 for enforcement activities
Purpose:
To ensure that generators of waste tires properly handle, store, transport and dispose of waste tires as required under regulations. This is accomplished by annual facility inspections and education and by conducting surveillance for illegally disposed tires.
Background:
In 1989, CalRecycle (formerly called the California Integrated Waste Management Board) certified all County Environmental Health Departments to be the Local Enforcement Agencies (LEA) to carry out solid waste permitting, inspection and enforcement activities. Sutter County and Yuba County opted to form a joint local enforcement agency with Yuba County Environmental Health Department being the lead agency. Enforcement activities include the cities of Yuba City, Live Oak, Marysville, and Wheatland, as well as Yuba and Sutter Counties.
CalRecycle receives revenue through fees generated from each new tire sold in California to fund the Waste Tire grants.
Analysis:
The Yuba-Sutter LEA, through Yuba County, has one inspector dedicated to Waste Tire Enforcement activities for the bi-county region. The inspector performs 30 – 40 inspections and responds to one or two complaints per month. Inspections are performed every two to three years on tire shops, auto repair shops, farmers, or any business that receives, sells, or stores tires. The businesses are required to keep disposal records for up to three years. The inspector verifies that the business is in compliance with state laws regarding their disposal process and how many waste and used tires are on hand.
Violators are given 30 days to become compliant; if in 30 days they are still in violation, the business is referred to CalRecycle for enforcement.
On behalf of the Yuba-Sutter Local Enforcement Agency, Yuba County is prepared to submit a collaborative application for the Waste Tire Enforcement Grant for FY 2027-28. The grant pays for the cost of the inspector and inspections at $119 per hour, which includes personnel time, a truck and other equipment, mileage, administration and overhead costs, etc.
Fiscal Impact:
None directly to the City. Jurisdictions with populations equal or less than 900,000 are eligible to receive up to $350,000. The Yuba-Sutter LEA usually budgets for $90,000 to $110,000 per grant cycle and at least 80% of this money is spent. The Yuba-Sutter LEA received a grant of $102,540 for Waste Tire Enforcement activities for FY 2026-27.
Alternatives:
If the City Council elects not to participate in the collaborative application with the Yuba-Sutter Local Enforcement Agency, it may result in a loss of waste tire enforcement activities within the City boundaries.
Recommendation:
Adopt a Resolution authorizing Yuba County, as the Lead Agency of the Yuba-Sutter Local Enforcement Agency, to perform Waste Tire Enforcement activities on behalf of the City of Yuba City and submit a Collaborative Application for the Waste Tire Enforcement Grant to CalRecycle for Fiscal Year 2027-28.
Attachments:
1. Resolution - 2027-2028 Waste Tire Program
Prepared By: Submitted By:
Ciara Wakefield
City Clerk
Robert Bendorf
City Manager
ATTACHMENT 1
RESOLUTION NO. ______
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF YUBA CITY
AUTHORIZING THE COUNTY OF YUBA TO PERFORM WASTE TIRE
ENFORCEMENT ACTIVITIES ON BEHALF OF THE CITY OF YUBA CITY AND
SUBMIT A COLLABORATIVE APPLICATION FOR THE WASTE TIRE
ENFORCEMENT GRANT, FISCAL YEAR 2027-2028
WHEREAS, Public Resources Code sections 42860 et seq. authorize CalRecycle to administer the Tire Recycling Act Grant Programs (Grant) in furtherance of the State of California’s (State) efforts to reduce, recycle and reuse solid waste generated in the State, thereby preserving landfill capacity and protecting public health, health and safety and the environment; and WHEREAS, funds are allocated and available from the CalRecycle for Grants to cities, counties, and cities and counties with regulatory authority within the City and County government to perform enforcement/compliance and surveillance activities of entities and/or individuals involved with the waste tire industry; and
WHEREAS, CalRecycle has been delegated the responsibility for the administration of the Program within the State; and
WHEREAS, in furtherance of this authority CalRecycle is required to establish necessary procedures governing the application, awarding and management of the Grants; and WHEREAS, procedures established by the State and CalRecycle require each Applicant’s governing body to certify by resolution its approval of the submittal of Grant Application to CalRecycle; and
WHEREAS, the County of Yuba has agreed to perform waste tire activities on behalf of the City of Yuba City.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Yuba City hereby authorizes the County of Yuba to submit to the CalRecycle a Collaborative Application for the Waste Tire Enforcement Grant, Fiscal Year 2027-28 on its behalf.
BE IT FURTHER RESOLVED that the County of Yuba is hereby authorized and empowered to execute all Grant-related documents, including, but not limited to, Applications, Payment Requests, Agreements, and Amendments necessary to secure Grant funds and to implement and carry out the purposed specified in the Grant Application.
BE IT FURTHER RESOLVED that the County of Yuba is hereby authorized to conduct waste tire enforcement activities within the jurisdictional boundaries of the City of Yuba City during the term of Fiscal Year 2027-28 Local Government Waste Tire Enforcement Grant.
The foregoing Resolution was duly and regularly introduced, passed, and adopted by the City Council of the City of Yuba City at a regular meeting thereof held on the 6th day of October 2026. ###
AYES:
NOES:
ABSENT:
Marc Boomgaarden, Mayor
ATTEST:
Ciara Wakefield, City Clerk
APPROVED AS TO FORM
COUNSEL FOR YUBA CITY
________________________________
Shannon Chaffin, City Attorney
Aleshire & Wynder, LLP
Agenda Item 13
CITY OF YUBA CITY
STAFF REPORT
Date: October 6, 2026
To: Honorable Mayor & Members of the City Council;
From: Fire Department
Presentation By: Jaswant Singh, Fire Marshal
Summary
Subject: Compliance Report for State-Mandated Annual Fire Inspections Recommendation: Adopt a Resolution acknowledging receipt of the Yuba City Fire Department's annual inspection report and recognizing the Department's level of compliance with California Health and Safety Code Sections 13146.2, 13146.3, and 13146.4 Fiscal Impact: None
Purpose:
Provide a review of the Fire Department’s efforts to meet its mandated annual Educational and Residential inspection obligations.
Strategic Focus Area:
This report addresses the City Council’s Public Safety Strategic Goal, by performing life safety inspections by the Fire Department.
Background:
California Senate Bill 1205 (SB 1205) was signed into law on September 27, 2018, after the tragic Ghost Ship Fire in December 2016 brought national attention to California and put a spotlight on fire safety laws as well as the performance of fire inspections. This law amends the preceding law such that an annual report on state-mandated inspections is now required to be submitted to the governing body of each jurisdiction having authority for inspections. The law also requires the report to be delivered when the City Council discusses its annual budget or at another time determined by the City Council. City Council shall acknowledge receipt of the report made in a resolution or a similar formal document.
State-mandated inspections were enacted by California Health & Safety Code Sections 13146.2 and 13146.3 and require all fire departments that provide fire protection services to perform annual inspections in every building used as a public or private school, hotel, motel, lodging house, apartment house, asylum, jail, mental hospital, hospital, and certain residential care facilities for compliance with building standards. California Health & Safety Code Section 13146.4 requires all fire departments that provide fire protection services to report annually to its administering authority on its compliance with sections 13146.2 & 13146.3.
Although there are no penalties identified in the law, adoption of this resolution will establish Yuba City’s intent to fulfill the requirements of SB 1205 by acknowledging the Fire Department’s compliance with California Health and Safety Code Sections 13146.2 and 13146.3, which identify the statemandated inspections.
Analysis:
Annually, the Fire Department is required to conduct inspections of all public and private schools, hotels, motels, lodging houses, and apartment/condominium buildings, in accordance with California Health and Safety Code Section 13146.2 and 13146.3. The purpose of annual fire inspections is to mitigate known hazards, reduce risk to the community, and ensure reasonable compliance with the California Fire Code. The Fire Department has completed its initial annual inspection of all mandated buildings that are included within the mandate for fiscal year 2025-2026.
California Health and Safety Code Section 13146.2 mandates that the local fire department inspect all hotels, motels, and lodging houses once annually. The Fire Department has inspected (12) hotels/motels, which includes an additional (5) buildings associated with these facilities.
California Health and Safety Code Section 13146.2 also mandates that the local fire department inspect all apartment buildings. The California Building Code also specifies that condominiums should be considered apartments for building code application. An apartment shall consist of three or more attached units and excludes all duplex-style buildings. The Fire Department has inspected (311) apartment complexes, which include an additional (75) buildings associated with these facilities.
California Health and Safety Code Section 13146.3 mandates that the local Fire Department inspect all public, private, and commercial day care schools once annually. The Fire Department has inspected (41) school facilities that total (241) buildings within these facilities.
California Health and Safety Code Section 13146.3 mandates that the local Fire Department inspect all asylum, jail, mental hospital, hospital, and certain residential care facilities once annually. The Fire Department inspected (11) which include behavior health facilities, surgery centers, post-acute/rehab centers, dialysis centers, and adult care facilities. Which included an additional 5 buildings.
In total, the Fire Department has conducted (370) mandated annual inspections during the 2025-2026 fiscal year and has completed initial inspections of all known buildings and structures required to be inspected within the California Health and Safety Code mandate. Furthermore, the acceptance of this compliance report and the recommended resolution fulfill the statutory requirements contained in California Health and Safety Code Section 13146.2, 13146.3, and 13146.4, as amended by SB 1205.
Fiscal Impact:
None
Alternatives:
1. Do not adopt the Resolution
2. Provide further direction to staff
Recommendation:
Adopt a resolution acknowledging receipt of the Yuba City Fire Department’s annual inspections report and recognizing the Department’s level of compliance with California Health and Safety Code Sections 13146.2, 13146.3, and 13146.4.
Attachments:
1. SB 1205 Resolution
2. Senate Bill 1205
3. Health & Safety Code Sec 13146.4
Prepared By: Submitted By:
Jaswant Singh
Fire Marshal
Robert Bendorf
City Manager
ATTACHMENT 1
RESOLUTION NO. ___
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF YUBA CITY ACKNOWLEDGING THE YUBA CITY FIRE DEPARTMENT’S COMPLIANCE WITH SECTIONS 13146.2, 13146.3, and 13146.4 OF THE CALIFORNIA
HEALTH AND SAFETY CODE
WHEREAS, California Health and Safety Code Section 13146.4 requires all fire departments that provide fire protection services to report annually to its administering authority on its compliance with Sections 13146.2 and 13146.3; and
WHEREAS, California Health and Safety Code Sections 13146.2 and 13146.3 require all fire departments that provide fire protection services to perform annual inspections in every building used as a public or private school, hotel, motel, lodging house, and apartment house for compliance with building standards; and
WHEREAS, the City Council of Yuba City intends this Resolution to fulfill the requirements of the California Health and Safety Code regarding acknowledgment of the Yuba City Fire Department’s compliance with California Health and Safety Code Sections 13146.2, 13146.3, and 13146.4.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Yuba City expressly acknowledges the measure of compliance of the Yuba City Fire Department with the California Health and Safety Code Sections 13146.2, 13146.3, and 13146.4, and accepts the annual report from the Fire Department.
The foregoing Resolution was duly and regularly introduced, passed, and adopted by the City Council of the City of Yuba City at a regular meeting thereof held on the 18th day of August, 2026
AYES:
NOES:
ABSENT:
Marc Boomgaarden, Mayor
ATTEST:
Ciara Wakefield, City Clerk
APPROVED AS TO FORM
COUNSEL FOR YUBA CITY:
SHANNON CHAFFIN, CITY ATTORNEY
ALESHIRE & WYNDER, LLP
ATTACHMENT 2
ATTACHMENT 3
Agenda Item 14
CITY OF YUBA CITY
STAFF REPORT
Date: October 6, 2026
To: Honorable Mayor & Members of the City Council;
From: Public Works Department
Presentation By: Joshua Wolffe, Public Works Director
Summary
Subject: Road System Update Presentation
Recommendation: No Council Action - Note and File
Fiscal Impact: Information Only
Attachments:
None
Prepared By: Submitted By:
Josh Wolffe
Public Works Director
Robert Bendorf
City Manager
Agenda Item 15
CITY OF YUBA CITY
STAFF REPORT
Date: October 6, 2026
To: Honorable Mayor & Members of the City Council;
From: Public Works Department
Presentation By: Joshua Wolffe, Public Works Director
Summary
Subject: Roadway Audit, Planning, and Major Rehabilitation Project - PCI Collection and Professional Engineering Services (Award)
Recommendation: Adopt a Resolution which takes the following actions:
A. Awards a Professional Services Agreement to R.E.Y. Engineers, Inc., of Folsom, CA for the Roadway Audit, Planning, and Major Rehabilitation Project — PCI Collection and Professional Engineering Services in the amount of $1,903,993.70, plus 10% contingency of $190,399.37 for a total of $2,094,393.07, subject to material terms, with the finding that it is in the best interest of the City.
B. Authorizes the City Manager or their designee to execute all necessary documents related to the Project
C. Authorizes the Finance Director to make budget transfers necessary to fund the Project
Fiscal Impact: $2,140,000.00 – Total Cost – Account No. 1364 (Roadway Audit, Planning, and Major Rehabilitation Project)
$1,903,993.70 – Contract Award Amount
$ 45,606.93 – Design Management (2.4%)
$190,399.37 – Design Contingency (10%)
Purpose:
To inventory and index the City's roadway conditions, prepare a five-year plan for resurfacing projects, and prepare construction documents for a citywide major road repair project.
Strategic Focus Area:
Awarding the Professional Services Agreement for the Roadway Audit, Planning, and Major Rehabilitation Project (Project) addresses Council’s Strategic Area of Infrastructure, and specifically addresses the priority "Improve conditions of City roads." The data, planning documents, and construction documents produced through this project will directly support numerous pavement repair projects throughout the City.
Background:
The City of Yuba City (City) owns and is responsible for maintaining more than 255 centerline miles of roadway. The City’s roadway network currently has an average Pavement Condition Index (PCI) rating of 47 out of 100. This rating is based on pavement condition inspections completed in 2016 for residential and local roadways and in 2019 for arterial and collector roadways. PCI surveys are generally recommended every two to four years; therefore, the City is currently relying on outdated inspection data. In the absence of more recent inspections, the City’s pavement management software estimates current pavement conditions by applying deterioration rates based on roadway usage, previously observed pavement distress, and the time elapsed since the most recent inspections. Based on the estimated condition of the roadway network, significant pavement preservation, repair, and rehabilitation efforts are necessary to maintain and improve the City’s roadway infrastructure.
While the need for roadway improvements is substantial, the associated costs are significant. Major rehabilitation treatments, such as a three-inch mill and inlay or full-depth reclamation, can cost nearly $2 million per mile of roadway. Even less-intensive surface treatments that include minor structural repairs, such as an asphalt rubber cape seal with localized pavement repairs, can cost up to $265,000 per mile. By comparison, the City’s Capital Improvement Plan currently provides approximately $3.7 million annually for roadway projects, not all of which can be allocated to road repair projects.
During development of the 2026–2029 Strategic Plan, improving the condition of City roads was identified as a priority. The following action items were established to address this priority:
1. Explore financing options for road repair and maintenance.
2. Pursue grant funding opportunities for road rehabilitation and repair.
While staff has aggressively pursued grant funding for roadway repairs—submitting applications for more than $50 million in roadway projects year-to-date—this approach has limitations and does not guarantee that projects will receive funding.
To address the first action item through a system-wide approach, staff evaluated available financing options and determined that the City could pursue a bond-funded roadway rehabilitation program with an estimated total cost of $12 million to $14 million. Based on preliminary estimates, this level of financing would result in annual debt service payments of approximately $1.5 million to $2 million for 10 years.
To maximize the value of this investment and ensure that available funding is directed toward the most appropriate roadway improvements, staff identified a three-pronged approach:
1. Reinspect the City’s pavement network, including pavement at City facilities, to establish accurate and comprehensive baseline condition data.
2. Utilize the updated pavement condition data to prepare construction documents for a major rehabilitation project focused on achieving the best value for the City’s investment.
3. Develop a five-year plan for annual pavement resurfacing projects to provide a coordinated and systematic approach to ongoing roadway maintenance and rehabilitation.
Based on this approach, staff issued a Request for Proposals (RFP) for pavement condition data collection and professional engineering services on July 14, 2026. Proposals were due on August 11, 2026.
Analysis:
The City received two proposals. A review of each proposal was completed by a selection committee of Public Works Engineering staff. The proposals were ranked using the following evaluation criteria:
Evaluation Criteria Maximum Points
Understanding and Compliance with the Request for
Proposal
15 Methodology 25
Project Schedule 20
Experience and Qualifications 20
References 10
Cost 10
Total Points 100
While both consultants submitted quality proposals, the selection committee ranked R.E.Y. Engineers, Inc. (R.E.Y.) as the highest-ranked responsive proposer, with an average score of 89.33. R.E.Y. submitted a thoughtful and comprehensive proposal that not only addressed the City’s three-pronged approach described above, but also provided a clear and detailed methodology for delivering each component of the project.
Additionally, R.E.Y.’s proposed use of LiDAR technology to document existing roadway conditions will provide valuable data to the City’s Engineering team. Traditional boots-on-the-ground PCI surveys typically establish pavement condition ratings using representative samples of approximately 10% of the roadway network. In contrast, LiDAR technology will capture pavement condition and topographic data for 100% of the roadway network, providing the City with a significantly more comprehensive assessment of existing conditions.
Beyond its use for pavement condition assessments, the LiDAR data is expected to reduce the amount of field surveying required over the next five years. This will enhance staff safety by reducing exposure to traffic, improve the efficiency of Engineering staff, and provide readily available topographic information to support the planning, design, and timely delivery of future roadway improvement projects.
Staff met with R.E.Y. to develop a detailed scope of work and plan for project delivery. R.E.Y. has the professional qualifications for the services required, availability, and can provide the services at a fair and reasonable cost. Based on the projected schedule, it is estimated that the Citywide PCI update and 5-Year pavement management plan will be complete by late spring/early summer of 2027. R.E.Y estimates the major pavement rehabilitation project design will be completed through 2027, allowing for the major roadway repair project to commence in either late 2027 or early 2028.
Fiscal Impact:
The total contract amount to be awarded is $1,903,993.70. Additionally, staff is requesting a 10-percent contingency of $190,399.37, for any unforeseen circumstances or additional work that may be required to complete the professional services, and 2.4-percent design management funding of $45,606.93 for staff time to manage the design process. The total cost of the project’s design would be $2,140,000.00 of local Transportation Development Act (TDA) funds. CIP Account No. 1364 (Roadway Audit, Planning, and Major Rehabilitation Project) was created after the current CIP budget was approved, and therefore has a balance of $0. To provide adequate budget for the Project, staff requests that the Finance Director be authorized to make the following budget adjustments:
From Account No. To Account No. Transfer
Amount
911359-65502
(Citywide Pavement Condition
Assessment and Planning)
Current Balance: $300,000.00
911364-65502
(Roadway Audit, Planning, and Major
Rehabilitation Project)
$300,000.00
911024-65501
(Striping and Marking)
Current Balance: $248,832.84
911364-65501
(Roadway Audit, Planning, and Major
Rehabilitation Project)
$248,832.84
911051-65501
(Road Rehabilitation)
Current Balance: $2,533,174.73
911364-65501
(Roadway Audit, Planning, and Major
Rehabilitation Project)
$886,911.44
Unallocated Transportation
Development Act Funds
Current Balance: $752,119.72
911364-65501
(Roadway Audit, Planning, and Major
Rehabilitation Project)
$704,255.72
Total Budget Transfer: $2,140,000.00
There is no impact to the General Fund as a result of the project.
Alternatives:
1. Do not award the contract to R.E.Y. Engineers, Inc., and either negotiate with the next ranked consultant, or issue another request for proposals. This will result in delays to the three project components' delivery.
2. Modify the terms of R.E.Y. Engineers, Inc.’s contract.
Recommendation:
Adopt a Resolution which takes the following actions:
A. Awards a Professional Services Agreement to R.E.Y. Engineers, Inc., of Folsom, CA for the Roadway Audit, Planning, and Major Rehabilitation Project — PCI Collection and Professional Engineering Services in the amount of $1,903,993.70, plus 10% contingency of $190,399.37 for a total of $2,094,393.07, subject to material terms, with the finding that it is in the best interest of the City.
B. Authorizes the City Manager or their designee to execute all necessary documents related to the Project
C. Authorizes the Finance Director to make budget transfers necessary to fund the Project Attachments:
1. Attachment 1 - Reso
2. Exhibit A - Prof Serv Ag
Prepared By: Submitted By:
Josh Wolffe
Public Works Director
Robert Bendorf
City Manager
ATTACHMENT 1
RESOLUTION NO. _________
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF YUBA CITY AWARDING A PROFESSIONAL SERVICES AGREEMENT TO R.E.Y ENGINEERS, INC. FOR THE ROADWAY AUDIT, PLANNING, AND MAJOR REHABILITATION PROJECT – PCI
COLLECITON AND PROFESSIONAL ENGINEERING SERVICES
WHEREAS, the City has prioritized improving conditions of roadways through the 2026- 2029 Strategic Plan document; and,
WHEREAS, the City has identified a need to collect current pavement condition data for its roadways and facilities’ pavements, to support planning and design efforts for roadway repairs; and,
WHEREAS, the City desires to develop construction documents for a major roadway rehabilitation project utilizing data collected through the citywide pavement condition data collection; and,
WHEREAS, the Dity desires to also develop a five-year plan for annual pavement resurfacing projects, utilizing data collected through the citywide pavement condition data collection; and,
WHEREAS, the Public Works Department issued a Request for Proposals No. 1255-RFP26 on July 14, 2026, to find the most qualified consultant for pavement condition data collection and professional engineering services for the major roadway rehabilitation project and five year annual resurfacing project plan; and
WHEREAS, the City received two (2) proposals on August 11, 2026, from qualified consultants, which were evaluated by Public Works staff and who have recommended R.E.Y.
Engineers, Inc. as the most qualified consultant for award based on their understanding and compliance with the request for proposal, methodology, project schedule, experience and qualifications, references, and cost; and
WHEREAS, staff recommends awarding a Professional Services Agreement to the topranked consultant, R.E.Y. Engineers, Inc. of Folsom, CA, for the Roadway Audit, Planning, and Major Rehabilitation Project; and
WHEREAS, it has been determined by the City Council that such provisions are in the public interest.
NOW, THEREFORE, the City Council of the City of Yuba City does resolve as follows:
1. The City Council of the City of Yuba City finds that R.E.Y. Engineers, Inc. of Folsom, CA is the most qualified consultant for award based on its demonstrated competence, professional qualifications, availability, fair and reasonable cost, etc. This finding is based on the understanding and compliance with the request for proposal, methodology, project schedule, experience and qualifications, references, and cost. The City Council approves the “Professional Services Agreement” attached as Exhibit “A” with R.E.Y Engineers, Inc. subject to its material terms. The City Manager or their designee is authorized to execute the same on behalf of the City and to make any non-material, technical, and clerical edits and corrections to the agreement subject to approval as to form by City Attorney. The City Council also approves an additional $190,399.37 (10%) contingency amount for the project and authorizes the City Engineer to modify the scope of work, either through change orders or amendments to the contract within the contingency amount.
2. The City Council of the City of Yuba City authorizes the Finance Director to make the following budget transfers:
From Account No. To Account No. Transfer Amount
911359-65502
(Citywide Pavement Condition
Assessment and Planning)
Current Balance: $300,000.00
911364-65502
(Roadway Audit, Planning, and Major
Rehabilitation Project)
$300,000.00
911024-65501
(Striping and Marking)
Current Balance: $248,832.84
911364-65501
(Roadway Audit, Planning, and Major
Rehabilitation Project)
$248,832.84
911051-65501
(Road Rehabilitation)
Current Balance: $2,533,174.73
911364-65501
(Roadway Audit, Planning, and Major
Rehabilitation Project)
$886,911.44
Unallocated Transportation
Development Act Funds
Current Balance: $752,119.72
911364-65501
(Roadway Audit, Planning, and Major
Rehabilitation Project)
$704,255.72
Total Budget Transfer: $2,140,000.00
3. This Resolution shall take effect immediately.
The foregoing Resolution was duly and regularly introduced, passed, and adopted by the City Council of the City of Yuba City at a regular meeting thereof held on the 6th day of October, 2026.
AYES:
NOES:
ABSENT:
Marc Boomgaarden, Mayor
ATTEST:
Ciara Wakefield, City Clerk
APPROVED AS TO FORM
COUNSEL FOR YUBA CITY
Shannon L. Chaffin, City Attorney
Aleshire & Wynder, LLP
Exhibit(s):
A. (Draft) Professional Services Agreement
EXHIBIT A
1 PROFESSIONAL SERVICES AGREEMENT
This Agreement is made and entered into as of October 7, 2026, by and between the City of Yuba City, a municipal corporation (“City”) and R.E.Y. Engineers, Inc. (“Consultant”).
RECITALS
A. Consultant is specially trained, experienced and competent to perform the special services which will be required by this Agreement; and
B. Consultant possesses the skill, experience, ability, background, certification and knowledge to provide the services described in this Agreement on the terms and conditions described herein; and
C. City desires to retain Consultant to render professional services as set forth in this Agreement.
AGREEMENT
1) Scope of Services. The Consultant shall furnish the following services in a professional manner:
a) Inventory and index of City’s roadway conditions, preparation of five-year plan for resurfacing projects, and preparation of construction documents for a major road repair project.
2) Time of Performance. The services of Consultant are to commence upon execution of this Agreement and shall continue until all authorized work is completed and approved by the City. Finalization shall be completed at the direction of the City of Yuba City. 3) Compensation. Compensation to be paid to Consultant shall be in accordance with the Scope and Fee Schedule set forth in Exhibit A, which is attached hereto and incorporated herein by reference. In no event shall Consultant’s compensation exceed one million, nine hundred and three thousand, nine hundred ninety-three dollars and seventy cents ($1,903,993.70) without additional written authorization from the City. Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to the City at the time of payment.
4) Method of Payment. Consultant shall submit monthly billings to City describing the work performed during the preceding month. Consultant’s invoices shall include a brief description of the services performed, the date the services were performed, the number of hours spent and by whom, and a description of any reimbursable expenses. City shall pay Consultant not later than 30 days after approval of the monthly invoice by City staff.
When payments made by the City equal 90% of the maximum fee provided for in this Agreement, no further payments shall be made until the final work under this Agreement has been accepted by City.
5) Extra Work. At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, “Extra Work” means any work which is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this
2 Agreement. Consultant shall not perform, nor be compensated for, Extra Work without written authorization from City.
6) Termination. This Agreement may be terminated by the City immediately for cause or by either party without cause upon fifteen days written notice of termination. Upon termination, Consultant shall be entitled to compensation for services performed up to the effective date of termination. Such compensation is subject to the conditions of Section 4 of this agreement.
7) Ownership of Documents. All plans, studies, documents and other writings prepared by and for Consultant, its officers, employees, agents and subcontractors in the course of implementing this Agreement, except working notes and internal documents, shall become the property of the City upon payment to Consultant for such work, and the City shall have the sole right to use such materials in its discretion without further compensation to Consultant or to any other party. Consultant shall, at Consultant’s expense, provide such reports, plans, studies, documents and other writings to City upon request.
8) Licensing of Intellectual Property. This Agreement creates a nonexclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement.
Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Consultant or provided to Consultant by the City. City shall not be limited in any way in its use of the Documents & Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk. 9) Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents & Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance of the services under this Agreement. Nor shall such materials be disclosed to any person or entity not connected with the performance of the services under this Agreement. Nothing furnished to Consultant, which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City’s name or insignia, photographs relating to project for which Consultant’s services are rendered, or any publicity pertaining to the Consultant’s services under this Agreement in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City.
3 10) Consultant’s Books and Records:
a) Consultant shall maintain any and all ledgers, books of accounts, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant to this Agreement. b) Consultant shall maintain all documents and records which demonstrated performance under this Agreement for a minimum period of three (3) years, or for any longer period required by law, from the date of termination or completion of this Agreement.
c) Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City Administrator, City Attorney, City Auditor or a designated representative of these officers. Copies of such documents shall be provided to the City for inspection at City Hall when it is practical to do so.
Otherwise, unless an alternative is mutually agreed upon, the records shall be available at Consultant’s address indicated for receipt of notices in this Agreement. d) Where City has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of Consultant’s business, City may, by written request by any of the above-named officers, require that custody of the records be given to the City and that the records and documents be maintained in City Hall. Access to such records and documents shall be granted to any party authorized by Consultant, Consultant’s representatives, or Consultant’s successor-in-interest.
11) Independent Contractor. It is understood that Consultant, in the performance of the work and services agreed to be performed, shall act as and be an independent contractor and shall not act as an agent or employee of the City. Consultant shall obtain no rights to retirement benefits or other benefits which accrue to City’s employees, and Consultant hereby expressly waives any claim it may have to any such rights.
Consultant is not a designated employee within the meaning of the Political Reform Act because Consultant:
a) Will conduct research and arrive at conclusions with respect to his/her rendition of information, advice, recommendation or counsel independent of the control and direction of the City or of any City official, other than normal agreement monitoring; and
b) Possesses no authority with respect to any City decision beyond rendition of information, advice, recommendation or counsel. (FPPC Reg. 18700(B)(2).) 12) Interest of Consultant. Consultant (including principals, associates and professional employees) covenants and represents that it does not now have any investment or interest in real property and shall not acquire any interest, direct or indirect, in the area covered by this Agreement or any other source of income, interest in real property or investment which would be affected in any manner or degree by the performance of
4 Consultant’s services hereunder. Consultant further covenants and represents that in the performance of its duties hereunder no person having any such interest shall perform any services under this Agreement.
13) Professional Ability of Consultant. City has relied upon the professional training and ability of Consultant to perform the services hereunder as a material inducement to enter into this Agreement. Consultant shall therefore provide properly skilled professional and technical personnel to perform all services under this Agreement. All work performed by Consultant under this Agreement shall be in accordance with applicable legal requirements and shall meet the standard of quality ordinarily to be expected of competent professionals in Consultant’s field of expertise. 14) Compliance with Laws. Consultant shall use the standard of care in its profession to comply with all applicable federal, state and local laws, codes, ordinances and regulations.
15) Licenses. Consultant represents and warrants to City that it has all licenses, permits, qualifications, insurance and approvals of whatsoever nature, which are legally required of Consultant to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement, any licenses, permits, insurance and approvals which are legally required of Consultant to practice its profession. Consultant shall maintain a City of Yuba City business license.
16) Indemnity. Consultant agrees to defend, indemnify and hold harmless the City, its officers, officials, agents, employees and volunteers from and against any and all claims, demands, actions, losses, damages, injuries, and liability, direct or indirect (including any and all costs, including attorney fees and expenses in connection therein), arising out of the performance of this Agreement in whole or in part by any negligent act or omission of the Consultant, or anyone directly or indirectly employed by the Consultant or anyone for whose acts the Consultant may be liable, or its failure to comply with any of its obligations contained in this Agreement, except for any such claim arising out of the sole negligence or willful misconduct of the City, its officers, agents, employees or volunteers. 17) Insurance Requirements. Consultant, at Consultant’s own cost and expense, shall procure and maintain, for the duration of the contract, necessary insurance policies as described in Exhibit B.
5 18) Notices. Any notice required to be given under this Agreement shall be in writing and either served personally or sent prepaid, first-class mail. Any such notice shall be addressed to the other party at the address set forth below. Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section.
If to City: Josh Wolffe
Public Works Director
City of Yuba City
1201 Civic Center Boulevard
Yuba City, CA 95993
(530) 822-3288
If to Consultant: Carlye Buchholz
Project Manager
R.E.Y Engineer’s Inc.
905 Sutter Street #200
Folsom, CA 95630
(916) 366-3040
19) Entire Agreement. This Agreement constitutes the complete and exclusive statement of Agreement between the City and Consultant. All prior written and oral communications, including correspondence, drafts, memoranda, and representations, are superseded in total by this Agreement.
20) Amendments. This Agreement may be modified or amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney. 21) Assignment and Subcontracting. The parties recognize that a substantial inducement to City for entering into this Agreement is the professional reputation, experience and competence of Consultant. Assignments of any or all rights, duties or obligations of the Consultant under this Agreement will be permitted only with the express consent of the City. Consultant shall not subcontract any portion of the work to be performed under the Agreement without the written authorization of the City. If City consents to such subcontract, Consultant shall be fully responsible to City for all acts or omissions of the subcontractor. Nothing in this Agreement shall create any contractual relationship between City and subcontractor nor shall it create any obligation on the part of the City to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise is required by law.
22) Waiver. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this Agreement.
23) Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect. 24) Controlling Law Venue. This Agreement and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this Agreement shall be held exclusively in a state court in the County of Sutter.
6 25) Litigation Expenses and Attorneys’ Fees. If either party to this Agreement commences any legal action against the other party arising out of this Agreement, the prevailing party shall be entitled to recover its reasonable litigation expenses, including court costs, expert witness fees, discovery expenses, and attorneys’ fees.
26) Mediation. The parties agree to make a good faith attempt to resolve any disputes arising out of this Agreement through mediation prior to commencing litigation. The parties shall mutually agree upon the mediator and shall divide the costs of mediation equally. If the parties are unable to agree upon a mediator, the dispute shall be submitted to JAMS/ENDISPUTE (“JAMS”) or its successor in interest. JAMS shall provide the parties with the names of five qualified mediators. Each party shall have the option to strike two of the five mediators selected by JAMS and thereafter the mediator remaining shall hear the dispute. If the dispute remains unresolved after mediation, either party may commence litigation.
27) Execution. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy hereof shall have been signed by both parties hereto. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart.
28) Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party. 29) Prohibited Interest. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising there from.
30) Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non- discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City’s Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.
7 IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above.
CITY OF YUBA CTIY CONSULTANT
Josh Wolffe Carlye Buchholz
Public Works Director Project Manager
City of Yuba City R.E.Y. Engineers, Inc.
Attachments: Exhibit A – Scope and Fee Schedule
Exhibit B – Insurance Requirements
8 Exhibit A
Scope and Fee Schedule
Yuba City Roadway Audit, Planning, and Major Rehabilitation Project City of Yuba City
Fee Estimate
September 30, 2026
TASK DESCRIPTION
Carlye Buchholz
Project Manager/
Senior Engineer IV
Principal Engineer
II
Principal Surveyor I
Senior Surveyor V
Senior Engineer I
Associate Engineer
III
Assistant Engineer
III
Assistant Engineer
II
Assistant Surveyor
II
LiDAR Technician III
Senior Technician
III
Technician I
2-Person Survey
Crew
1-Person Survey
Crew
BILLING RATE $299.00 $366.00 $331.00 $321.00 $233.00 $200.00 $166.00 $151.00 $151.00 $227.00 $210.00 $117.00 $394.00 $242.00 I. Citywide PCI Update
1 56 16 24 96 $28,192.00 $28,192.002 8 28 174 40 60 20 48 378 $108,026.00 $12,960.00 $120,986.003 8 50 294 340 96 800 800 2,388 $417,574.00 $417,574.00 72 16 78 174 24 334 340 60 116 800 800 48 2,862 $553,792.00 $12,960.00 $566,752.00 II. Pavement Management Plan
1 14 4 8 26 $7,514.00 $7,514.002 8 48 56 112 $24,776.00 $24,776.003 4 8 8 20 $4,660.00 $4,660.004 4 2 8 20 40 74 $14,432.00 $14,432.005 16 2 44 40 20 122 $27,088.00 $27,088.00 46 8 116 124 60 354 $78,470.00 $78,470.00
III. Pre-Design
1 42 12 26 80 $23,008.00 $23,008.002 8 2 8 18 $4,988.00 $4,988.003 2 8 10 $1,674.00 $1,674.004 2 16 16 34 $6,982.00 $6,982.005 15 2 22 24 63 $15,143.00 $15,143.006 4 4 8 $2,128.00 $134,421.20 $136,549.207 4 1 2 28 4 86 136 168 20 12 461 $90,666.00 $4,890.00 $95,556.008 16 3 30 56 105 $24,072.00 $24,072.00 91 20 2 28 112 80 16 8 86 136 168 20 12 779 $168,661.00 $139,311.20 $307,972.20 Task ManagementSite Visit & ObservationsTreatment RecommendationsConceptual Construction CostsPavement Management Plan Report
SUBTOTALSUBTOTALSUBTOTAL
Task ManagementKick Off MeetingUtility A LettersRecords ResearchGeotechnical Engineering Study ODC's
Pavement Treatment Memo
R.E.Y. Engineers, Inc.
Subtotal
Labor Cost
Hours
Pavement Condition Analysis & StreetSaver Database UpdateUtility LocatingTopographic Survey & Base MapMobile LiDAR Data & Imagery AcquisitionTask Management
Yuba City Roadway Audit, Planning, and Major Rehabilitation Project City of Yuba City
Fee Estimate
September 30, 2026
TASK DESCRIPTION
Carlye Buchholz
Project Manager/
Senior Engineer IV
Principal Engineer
II
Principal Surveyor I
Senior Surveyor V
Senior Engineer I
Associate Engineer
III
Assistant Engineer
III
Assistant Engineer
II
Assistant Surveyor
II
LiDAR Technician III
Senior Technician
III
Technician I
2-Person Survey
Crew
1-Person Survey
Crew
BILLING RATE $299.00 $366.00 $331.00 $321.00 $233.00 $200.00 $166.00 $151.00 $151.00 $227.00 $210.00 $117.00 $394.00 $242.00 ODC's
R.E.Y. Engineers, Inc.
Subtotal
Labor Cost
Hours
IV. Final Design
1 14 4 8 26 $7,514.00 $7,514.002 108 4 134 336 320 320 1,222 $233,618.00 $233,618.003 4 12 16 32 $6,408.00 $66,916.20 $73,324.204 18 56 40 114 $24,470.00 $24,470.005 88 6 138 96 80 104 512 $108,846.00 $108,846.006 12 36 48 $11,976.00 $11,976.007 2 8 16 22 $4,862.00 $4,862.008 40 4 68 56 40 48 256 $54,356.00 $54,356.009 16 2 28 46 $12,040.00 $12,040.00 302 20 488 504 440 528 2,278 $464,090.00 $66,916.20 $531,006.20 V. Construction
1 2 4 12 18 $3,342.00 $3,342.002 76 4 68 148 $40,032.00 $40,032.003 6 8 40 54 $9,698.00 $9,698.00 84 4 80 52 220 $53,072.00 $53,072.00
TOTAL HOURS 595 68 80 202 820 1042 856 588 60 202 936 968 68 12 6,493 TOTAL DOLLARS $177,905.00 $24,888.00 $26,480.00 $64,842.00 $191,060.00 $208,400.00 $142,096.00 $88,788.00 $9,060.00 $45,854.00 $196,560.00 $113,256.00 $26,792.00 $2,904.00 $1,318,085.00 $219,187.40 $1,537,272.40
SUBTOTALSUBTOTAL
Construction Documents Construction Engineering SupportAs-Built/Record DrawingsBid Support65% Plans & EstimateUtility PotholingUtility B LettersTask Management90% Plans, Specifications, & EstimateUtility C LettersCaltrans Encroachment PermitFinal PS&E/Bid Documents
Yuba City Roadway Audit, Planning, and Major Rehabilitation Project City of Yuba City
Fee Estimate
September 30, 2026
TASK DESCRIPTION
BILLING RATE
I. Citywide PCI Update
123
II. Pavement Management Plan
12345
III. Pre-Design
12345678
Task ManagementSite Visit & ObservationsTreatment RecommendationsConceptual Construction CostsPavement Management Plan Report
SUBTOTALSUBTOTALSUBTOTAL
Task ManagementKick Off MeetingUtility A LettersRecords ResearchGeotechnical Engineering StudyPavement Treatment MemoPavement Condition Analysis & StreetSaver Database UpdateUtility LocatingTopographic Survey & Base MapMobile LiDAR Data & Imagery AcquisitionTask Management Sr. Associate
Professional III
Drafting
Sr. Admin
Pavement
Professional
$300.00 $185.00 $145.00 $160.00 $250.00
96 28,192.00$ -$ 28,192.00$
378 108,026.00$ 12,960.00$ 120,986.00$
2,388 417,574.00$ -$ 417,574.00$ 2,862 553,792.00$ 12,960.00$ 566,752.00$ 3 3 6 $1,455.00 $218.25 $1,673.25 32 8,969.00$ 218.25$ 9,187.25$ 64 72 136 $32,520.00 $324.00 $4,926.60 $37,770.60 72 72 $18,000.00 $2,700.00 $20,700.00 320 75,296.00$ 4,926.60$ 80,546.60$ 40 20 60 $15,700.00 $2,355.00 $18,055.00 60 60 $15,000.00 $2,250.00 $17,250.00 140 35,360.00$ 2,355.00 $ 37,715.00$ 16 16 32 $7,760.00 $1,164.00 $8,924.00 8 8 $2,000.00 $300.00 $2,300.00 114 24,192.00$ 1,164.00$ 25,356.00$ 28 48 32 2 110 $22,240.00 $3,336.00 $25,576.00 60 60 $15,000.00 $2,250.00 $17,250.00 292 64,328.00$ 3,336.00$ 67,664.00$ 151 159 32 2 344 $79,675.00 $324.00 $11,999.85 $91,998.85 200 200 $50,000.00 $7,500.00 $57,500.00 898 208,145.00$ 11,999.85$ 220,468.85$ 80 23,008.00$ -$ 23,008.00$ 18 4,988.00$ -$ 4,988.00$ 10 1,674.00$ -$ 1,674.00$ 34 6,982.00$ -$ 6,982.00$ 88 282 32 402 $83,210.00 $116,453.00 $29,949.45 $229,612.45 465 98,353.00$ 29,949.45$ 244,755.45$ 8 2,128.00$ 134,421.20$ 136,549.20$
461 90,666.00$ -$ 90,666.00$ 105 24,072.00$ -$ 24,072.00$ 88 282 32 402 $83,210.00 $116,453.00 $29,949.45 $229,612.45 1,181 251,871.00$ 164,370.65$ 532,694.65$
TOTAL ODC'S
Subtotal
Hours
Labor Cost
Pavement Aces
ODC's
Subtotal
TOTALS
TOTAL HOURS
TOTAL DOLLARS
Shannon & Wilson
Hours
Labor Cost
ODC's
Markup (15%)
Markup (15%)
TOTAL LABOR COST
Yuba City Roadway Audit, Planning, and Major Rehabilitation Project City of Yuba City
Fee Estimate
September 30, 2026
TASK DESCRIPTION
BILLING RATE
IV. Final Design
123456789
V. Construction
123
TOTAL HOURS
TOTAL DOLLARS
SUBTOTALSUBTOTAL
Construction Documents Construction Engineering SupportAs-Built/Record DrawingsBid Support65% Plans & EstimateUtility PotholingUtility B LettersTask Management90% Plans, Specifications, & EstimateUtility C LettersCaltrans Encroachment PermitFinal PS&E/Bid Documents Sr. Associate
Professional III
Drafting
Sr. Admin
Pavement
Professional
$300.00 $185.00 $145.00 $160.00 $250.00
TOTAL ODC'S
Subtotal
Hours
Labor Cost
Pavement Aces
ODC's
Subtotal
TOTALS
TOTAL HOURS
TOTAL DOLLARS
Shannon & Wilson
Hours
Labor Cost
ODC's
Markup (15%)
Markup (15%)
TOTAL LABOR COST
26 7,514.00$ -$ 7,514.00$
1,222 233,618.00$ -$ 233,618.00$
32 6,408.00$ 66,916.20$ 73,324.20$
114 24,470.00$ -$ 24,470.00$ 512 108,846.00$ -$ 108,846.00$ 48 11,976.00$ -$ 11,976.00$ 22 4,862.00$ -$ 4,862.00$
256 54,356.00$ -$ 54,356.00$
46 12,040.00$ -$ 12,040.00$
2,278 464,090.00$ 66,916.20$ 531,006.20$
18 3,342.00$ -$ 3,342.00$
148 40,032.00$ -$ 40,032.00$
54 9,698.00$ -$ 9,698.00$
220 53,072.00$ -$ 53,072.00$
239 441 64 2 746 200 200 7,439
$71,700.00 $81,585.00 $9,280.00 $320.00 $162,885.00 $116,777.00 $41,949.30 $321,611.30 $50,000.00 $50,000.00 $7,500.00 $57,500.00 1,530,970.00$ 256,246.70$ 1,903,993.70$
LABOR CLASSIFICATION 2026* 2027* 2028*
Assistant Engineer/Surveyor - I $130 $137 $143
Assistant Engineer/Surveyor - II $144 $151 $159
Assistant Engineer/Surveyor - III $158 $166 $174
Assistant Engineer/Surveyor - IV $172 $181 $190
Assistant Engineer/Surveyor - V $187 $196 $206
Assistant Engineer/Surveyor - VI $202 $212 $223
Assistant Engineer/Surveyor - VII $217 $228 $239
Associate Engineer/Surveyor - I $162 $170 $179
Associate Engineer/Surveyor - II $176 $185 $194
Associate Engineer/Surveyor - III $190 $200 $209
Associate Engineer/Surveyor - IV $205 $215 $226
Associate Engineer/Surveyor - V $220 $231 $243
Senior Engineer/Surveyor - I $222 $233 $245
Senior Engineer/Surveyor - II $243 $255 $268
Senior Engineer/Surveyor - III $264 $277 $291
Senior Engineer/Surveyor - IV $285 $299 $314
Senior Engineer/Surveyor - V $306 $321 $337
Principal Manager - I $315 $331 $347
Principal Manager - II $349 $366 $385
Technician - I $111 $117 $122
Technician - II $131 $138 $144
Technician - III $151 $159 $166
Senior Technician - I $158 $166 $174
Senior Technician - II $179 $188 $197
Senior Technician - III $200 $210 $221
LiDAR Technician I $168 $176 $185
LiDAR Technician II $192 $202 $212
LiDAR Technician III $216 $227 $238
Senior LiDAR Specialist I $224 $235 $247
Senior LiDAR Specialist II $252 $265 $278
GIS Analyst $164 $172 $181
GIS Manager $190 $200 $209
1-Person Crew $230 $242 $254
2-Person Crew $375 $394 $413
3-Person Crew $510 $536 $562
Project Coordinator $138 $145 $152
Senior Project Coordinator $224 $235 $247
Grant Administrator $224 $235 $247
Expert Witness Testimony/Deposition $524 $550 $577
EXPENSE CLASSIFICATION
Terrestrial LiDAR Scanning Equipment (per hour, 2-hr min.) $235 $247 $259 Mobile LiDAR Equipment (per hour) $810 $851 $893
UAV LiDAR Equipment (per flight) $815 $856 $899
Bathymetric Survey Equipment (per day) $1,215 $1,276 $1,340 Special Monument & Iron Stakes Cost Cost Cost
Outside Reproductions & Services Cost + 15% Cost + 15% Cost + 15% Subconsultants Cost + 15% Cost + 15% Cost + 15%
In-House Large Format Prints (B&W) $0.50/SF $0.50/SF $0.50/SF In-House Large Format Prints (Color) $1.00/SF $1.00/SF $1.00/SF LEGEND
* Rates above are the hourly rate to be charged for each classification unless otherwise noted.
NOTES
• Rates are valid through 12/31/2028.
• Reimbursement for mileage is included in the rates above. • Rate for overtime for field and non‐exempt employees will be charged at 135% of rate listed above. • Rate for double time for field and non‐exempt employees will be charged at 170% of rate listed above. • Field rates for night shift work will be charged at 110% of the rates listed above. • Field crew rates for underground work will be charged at an additional $5/hr of the rates listed above.
FEE SCHEDULE
2026 - 2027 FEE SCHEDULE – NORTHERN CALIFORNIA
OFFICES Fees for Professional Services
Officers/Associates
Senior Vice President ................................................................................................... $340.00/hr.
Vice President................................................................................................................ $340.00/hr.
Senior Associate ............................................................................................................ $290.00/hr.
Associate ........................................................................................................................ $260.00/hr.
Engineering/Geology/Hydrology/Environmental
Senior Professional III .................................................................................................. $240.00/hr.
Senior Professional II.................................................................................................... $225.00/hr.
Senior Professional I..................................................................................................... $210.00/hr.
Professional IV .............................................................................................................. $195.00/hr.
Professional II, III.......................................................................................................... $180.00/hr.
Professional I ................................................................................................................. $160.00/hr.
Field and Lab Technician/Drafter/Technical Assistant Regular Overtime Technical Services (Senior, IV).............................................$165.00/hr. ................... $205.00/hr.
Technical Services (III, II, I) ..................................................$145.00/hr. ................... $180.00/hr.
Administrative Regular Overtime
Office Services (Senior, V, IV) ..............................................$155.00/hr. ................... $195.00/hr.
Office Services (III, II, I) .......................................................$130.00/hr. ................... $160.00/hr.
Special Services
Senior Consultant ........................................................................................................... as quoted Consultant........................................................................................................................ as quoted Instrumentation Specialist........................................................................................... $210.00/hr.
Prevailing Wage Surcharge
The hourly rates will be increased by $40 per hour for prevailing wage work.
Expert Testimony
The hourly rates for the services of our staff will be doubled for time spent actually providing expert testimony.
Subconsultants, Subcontractors, and Reimbursable Expenses Expenses other than salaries that are directly attributable to our professional services will be invoiced at our cost plus 15% Shannon & Wilson may employ subconsultants and subcontractors, as necessary, to assist in furnishing its services. Examples include, but are not limited to, drillers, excavating companies, and laboratories.
Subconsultant and subcontractor fees will be invoiced at cost plus 15%.
Vehicles
Trucks and Field Vehicles…………………. ……………….$25/hour up to $200.00/day Personal Vehicles ……………………………………………..per Federal Mileage Rate Field Equipment and Laboratory Testing (see separate schedule) These rates are for services provided for the fiscal year (FY) 2026-2027 and at the end of the FY 2027 (June 30, 2028), rates will be adjusted for the next FY and invoiced accordingly.