2025-01-13 Web — Yucaipa City Council, January 13, 2025 (part 1 of 2)

CITY OF
Jon Thorp, Mayor
Chris Venable, Mayor Pro Tem
Justin Beaver, Councilmember
Bob Miller, Councilmember
Judy A. Woolsey, Councilmember
Chris Mann, City Manager
Steven Pacifico, City Attorney
Ana V. Sauseda, City Clerk
AGENDA
City Council
Successor Agency • Housing Authority
January 13, 2025
City Hall - City Council Chambers
34272 Yucaipa Blvd., Yucaipa, California
The City Council serves as the Board for the Yucaipa Successor Agency and Commission for the Yucaipa Housing Authority.

Public Comment will be called at the time and place noted on the Agenda below for the general public to address the City Council, Successor Agency and Housing Authority. Please complete a speaker's form and return it to the City Clerk prior to the beginning of the meeting. Public Comment will be conducted in accordance with the Rules of Procedure adopted pursuant to Resolution No. 2023-07. There is a three -minute time limit for speaking and time may not be ceded to another speaker.

Public Comment Via Mail or Email
Items must be submitted no later than three (3) business hours prior to the meeting at which the commenter seeks to provide comment. Public comment may be submitted via U.S. Mail to the City Clerk at 34272 Yucaipa Blvd., Yucaipa, CA 92399 or via email to publiccomment(&,yucaipa.gov. All mail and email correspondence will be archived, distributed to City Council, and retained as part of the public record; however, submissions will not be read out loud during the meeting. The subject line should specify "Public Comment" and include the date of the meeting.

Written public comment submitted on non -agenda items and on specific agenda items will be made available to the public pursuant to the City of Yucaipa policy regarding the distribution of written public comments at City Council and Commission meetings, which may be accessed on the City's website at https://yucaipa.gov/agendas-minutes/ . Individuals should be aware that comments provided, including personal information, may be disclosable pursuant to the California Public Records Act.
01/13/2025 City Council Agenda 1

Live stream/recording of City Council meetings:

Members of the public may watch city council meetings live at: https://yucaipa.gov/live .

Possible Live Stream Disruptions:

While the City of Yucaipa strives for uninterrupted streaming, technical issues may occasionally occur. We ask for your understanding and patience should there be any disruptions during the live broadcast. We will work diligently to resolve any issues promptly, however, please be advised that the City Council meeting may continue in person while such issues are resolved. Every attempt will be made for the meeting to be recorded and made available for viewing after its conclusion.

CLOSED SESSION — 5:00 PM
A. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Section 54956.9)
Yucaipa Preservation Society v. City of Yucaipa, et al. San Bernardino Superior Court Case No. CIVSB2308052
B. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Section 54956.9)
Yucaipa Preservation Society v. City of Yucaipa, et al. San Bernardino Superior Court Case No. CIVSB2430625
C. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Section 54956.9)
Wang, et al. v. City of Yucaipa, et al. San Bernardino Superior Court Case No. CIVSB 2415976
D. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Section 54956.9)
Ana Sauseda v. Kathleen Elizabeth Sellers, Court of Appeal (Fourth District) Case No.

E083932
E. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION - Significant Exposure to Litigation pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9
Number of Cases (1)
OPEN SESSION — 6:00 PM

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL
01/13/2025 City Council Agenda

CLOSED SESSION REPORT

CHANGES TO THE AGENDA

SPECIAL PRESENTATION
YAPS Dog of the Month
Recognition of Commission and Committee Members

PUBLIC COMMENT

CITY COUNCIL CONFLICT OF INTEREST DISCLOSURE
LIMIT 3 MINUTES
In compliance with the Political Reform Act, Levine Act, and under Common Law, this agenda item provides an opportunity for City Council members to disclose any potential conflicts of interest related to any other item on the agenda. The purpose of this disclosure is to ensure transparency and maintain public trust in the Council's decision -making process.

CONSENT AGENDA
The following Consent Agenda items are expected to be routine and non -controversial.

Council will act upon them, at one time, without discussion. Any Councilmember or staff member may request removal of an item from the Consent Agenda for discussion.

Members of the City Council also sit as the Board for the Successor Agency and Commission for the Housing Authority and may act on the consent calendar for those bodies as part of a single motion with the City Council consent calendar.

1. SUBJECT: APPROVE THE CITY COUNCIL/SUCCESSOR AGENCY/HOUSING AUTHORITY MINUTES OF DECEMBER 9, 2024
RECOMMENDATION: That the City Council approve the City Council/Successor Agency/Housing Authority minutes of December 9, 2024.

2. SUBJECT: MONTHLY TREASURER'S REPORT NOVEMBER 2024
RECOMMENDATION: That the City Council receive and file the Monthly Treasurer's Report for November 2024.

3. SUBJECT: AWARD OF CONTRACT — 13TH STREET SKATE PARK SEAT WALL - PROJECT NO. 11225
RECOMMENDATION: That the City Council:

1. Award and authorize the City Manager to execute a contract, and the City Manager or his designee to administer the terms of the contract to the lowest responsible bidder, Gentry General Engineering, Inc. of Colton, CA in the amount $38,856 for the 13th Street Skate Park Seat Wall - Project No. 11225 (Project); and 01/13/2025 City Council Agenda

2. Approve the amount of $5,000 for construction contract contingency and the amount of $5,000 for construction contract administration, staff time, and inspection costs for a total construction budget in the amount of $48,856; and

3. Authorize the City Manager or his designee to administer the distribution of the contract contingency; and

4. Approve the plans and specifications prepared for the Project.

4. SUBJECT: BUDGET AMENDMENT AND FUND REALLOCATION - OAK GLEN

ROAD/LIVE OAK CANYON ROAD WIDENING PROJECT, COLORADO STREET TO OUTER HWY-10 SOUTH PROJECT
RECOMMENDATION: That the City Council:

1. Amend the FY25 Capital Improvement Program Budget by reallocating the amount of $280,000 in Traffic DIF (Development Impact Fee) funds from the Yucaipa Boulevard Improvements, 15t' Street to the I-10 Freeway Project, to the Oak Glen Road/Live Oak Canyon Road Widening, Colorado Street to Outer Hwy-10 South Project; and

2. De -authorize spending in the amount of $280,000 on the Yucaipa Boulevard Improvements, 15t' Street to the I-10 Freeway Project.

5. SUBJECT: SPECIAL EVENT PERMIT APPLICATION — EL GALLO SHOW

CALIFORNIA
RECOMMENDATION: That the City Council Approve the Special Event Permit Application (SEPA) submitted by Rogelio Bermudez to conduct El Gallo Show California, on Saturday, March 29, 2025 at the Yucaipa Equestrian Center.

6. SUBJECT: ADOPTION OF RESOLUTION NO. 2025-01, UPDATING THE GENERAL

RULES AND PROCEDURES FOR THE CONDUCT OF COMMISSIONS AND

COMMITTEES
RECOMMENDATION: That the City Council adopt Resolution No. 2025-01, updating the general rules and procedures for the conduct of commissions and committees in the City of Yucaipa and updating the list of City Council committees to reflect newly established committees.

7. SUBJECT: ADOPTION OF AN INVOCATION POLICY FOR CITY COUNCIL

MEETINGS
RECOMMENDATION: That the City Council adopt the proposed Invocation Policy for the City of Yucaipa.
01/13/2025 City Council Agenda

DISCUSSION ITEMS

8. SUBJECT: SPECIAL EVENT PERMIT APPLICATION — SUNSET SATURDAYS RECOMMENDATION: That the City Council approve a Special Event Permit Application (SEPA) submitted by the Yucaipa Valley Chamber of Commerce (Applicant) to conduct Sunset Saturdays from January 25, 2025, to September 27, 2025.

9. SUBJECT: 2025 MEMBERSHIP ON COUNCIL AD -HOC & STANDING

COMMITTEES
RECOMMENDATION: That the City Council review the current 2024 Committees Roster and advise the City Clerk of any changes to current memberships.

10. SUBJECT: CITIZEN SERVICE APPOINTMENTS TO VARIOUS COMMISSIONS

AND COMMITTEES
RECOMMENDATION: That the City Council review the applications received by the City Clerk's Office and nominate citizens for membership to the various commissions and committees.

PUBLIC HEARINGS
The order of Business for the Public Hearing Shall Be:

A. Open Public Hearing
B. Staff Presentation
C. Applicant/Representative Presentation (if necessary) D. Public Comments
E. Applicant Rebuttal (if necessary)
F. Public Hearing Closed
G. Council Discussion
H. Council Motion and Vote

SPEAKERS ARE ENCOURAGED TO BE BRIEF AND REMAIN WITHIN THE ESTABLISHED TIMEFRAME OF THREE (3) MINUTES. ONCE THE PUBLIC HEARING HAS BEEN CLOSED, NO FURTHER TESTIMONY WILL BE TAKEN.

11. SUBJECT: PRIORITIZATION OF PROGRAM YEAR 2025-2026 COMMUNITY

DEVELOPMENT BLOCK GRANT PROJECTS/PROGRAMS
RECOMMENDATION: That the City Council conduct a public hearing and prioritize eligible project proposals for submission to the San Bernardino County Board of Supervisors for Community Development Block Grant funding consideration. 01/13/2025 City Council Agenda C

COUNCILMEMBER REPORTS

ANNOUNCEMENTS

ADJOURNMENT
01/13/2025 City Council Agenda L

Notice Regarding Americans with Disability Act
The City of Yucaipa complies with the Americans with Disabilities Act of 1990. If you need special assistance to participate in this meeting, please call the City Clerk's Department at (909) 797-2489, during normal business hours, at least 48-hours prior to the meeting.

Notification 48 hours prior to the meeting will enable the city to make reasonable accommodations to ensure accessibility to this meeting.

CEQA STATEMENT:

Unless stated otherwise on the agenda, every item on the agenda is exempt from CEQA guidelines sections 15060(c), 15061(b)(3), 15273, 15378, 15301,15323 and/or Public Resource Code Section 21065.

Pursuant to Government Code Section 54957.5, any disclosable public records related to an open session item on a regular meeting agenda and distributed by the City of Yucaipa to all or a majority of the City Council, less than 72 hours prior to that meeting, are available for public inspection at Yucaipa City Hall, 34272 Yucaipa Boulevard, Yucaipa, CA 92399, during normal business hours.

DISCLOSURE OF CAMPAIGN CONTRIBUTIONS
(Levine Act — Government Code section 84308)
Pursuant to Government Code section 84308, members of the City Council and Planning Commission are disqualified and not able to participate in any agenda item involving contracts (other than competitively bid contracts, labor contracts, or personal employment contracts with City employees), franchises, discretionary land use permits and other entitlements if the Councilmember or Planning Commissioner received more than $500 in campaign contributions from the applicant or contractor, an agent of the applicant or contractor, or any financially interested participant who actively supports or opposes the City's decision on the agenda item since January 1, 2025. Any applicants, contractors or their agents who have made, campaign contributions totaling more than $500 to a City Councilmember or Planning Commissioner member since January 1, 2025, are required to disclose that fact for the official record of the subject agenda item and any such City Councilmember or Planning Commissioner shall not make, participate in making, or in any way attempt to use their official position to influence the subject agenda item. Disclosures must include the amount of the campaign contribution and identify the recipient City Councilmember or Planning Commissioner and may be made either in writing to the City Clerk prior to the subject hearing or by verbal disclosure at the time of the hearing.
01/13/2025 City Council Agenda

NOTICE REGARDING CHALLENGES TO DECISIONS
Pursuant to all applicable laws and regulations, if you would like to challenge the decision of the City Council on an item appearing on this Agenda, you may be limited to raising only those issues you or someone else raised at the public hearing(s) described in this Agenda, or in written correspondence delivered to the City at, or prior to, the public hearing.

AFFIDAVIT OF POSTING
State of California }
County of San Bernardino } ss.

City of Yucaipa }
I, Ana V. Sauseda, City Clerk of the City of Yucaipa, California, do hereby declare that the foregoing agenda was posted on 01/10/2025, at least seventy-two (72) hours prior to the meeting per Government Code 54954.2, at the following locations:

Yucaipa City Hall, 34272 Yucaipa Boulevard, Yucaipa, California City of Yucaipa website www.yucaipa.gov
Ana V. Sauseda, MMC
City Clerk
01/13/2025 City Council Agenda Q

CITY OF
�r
DATE: January 13, 2025

AGENDA REPORT
TO: Honorable Mayor and City Council
FROM: Ana V. Sauseda, Director of General Services/City Clerk, PQf Item No. 1
SUBJECT: Approve the City Council/Successor Agency/Housing Authority Minutes of December 9, 2024
RECOMMENDATION:

That the City Council approve the City Council/Successor Agency/Housing Authority Minutes of December 9, 2024.

Attachment(s):

1. Regular Meeting Minutes — 12/09/2024
Approved by:
01/13/2025 City Council Agenda n

ATTACHMENT 1
01/13/2025 City Council Agenda 10

City of Yucaipa
City Council/Successor Agency/Housing Authority Minutes Regular Meeting of December 9, 2024
City Hall Council Chambers
34272 Yucaipa Blvd., Yucaipa, CA 92399
OPEN SESSION — 6:00 PM

CALL TO ORDER
Mayor Beaver called to order the Regular Meeting of the City Council/Successor Agency/Housing Authority at 6:00 p.m.

PLEDGE OF ALLEGIANCE
Pledge of Allegiance was led by Captain Walker.

CITY COUNCIL ROLL CALL
PRESENT: Justin Beaver, Mayor
Chris Venable, Mayor Pro Tern
Bobby Duncan, Councilmember
Matt Garner, Councilmember
Jon Thorp, Councilmember
ABSENT: None
STAFF
PRESENT: Chris Mann, City Manager
Jennifer Crawford, Assistant City Manager
Steven Graham, City Attorney
Ana Sauseda, Director of General Services/City Clerk

CHANGES TO THE AGENDA
City Manager Chris Mann indicated that there were no changes to the agenda.

SPECIAL PRESENTATION
Executive Director Krista Dunlop was unable to attend the meeting for the YAPS Dog of the Month presentation.

Director of Development Services/City Engineer Fermin Preciado recognized Jackie Jones on her 34 and a half years of employment with the City of Yucaipa, ahead of her December 19, 2024 retirement.

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01/13/2025 City Council Agenda
11 CITY CLERK ITEMS

CERTIFICATION OF ELECTION AND OATH OF OFFICE
• Adoption of Resolution No. 2024-60, Reciting the Facts of the General Municipal Election held on November 5, 2024; and
• Adoption of Resolution No. 2024-61, Reciting the Facts of the Special Municipal Election held on November 5, 2024; and
• Deem as adopted Ordinance No. 453, an ordinance of the people of the City of Yucaipa, California, adopting a one percent general transactions and use tax.

DISCUSSION: Director of General Services/City Clerk Sauseda presented the Agenda Report.

ACTION: MOTION BY COUNCILMEMBER DUNCAN, SECOND BY
COUNCILMEMBER THORP, CARRIED 5-0, TO ADOPT RESOLUTION NO. 2024-60, 2024-61, AND DEEM AS ADOPTED ORDINANCE NO.453.

Councilmember Elect Judy Woolsey was sworn in by City Clerk Sauseda, presented with a Certificate of Election, and assumed her seat at the dais.

Councilmember Elect Justin Beaver was sworn in by City Clerk Sauseda, presented with a Certificate of Election, and assumed his seat at the dais.

Councilmember Elect Jon Thorp was sworn in by City Clerk Sauseda, presented with a Certificate of Election, and assumed his seat at the dais.

APPOINTMENT TO FILL CITY COUNCIL VACANCY
• Applicant Interviews — Interview the applicants
• Public Comment — Members of the public will be allowed no more than 3 minutes to comment on this item only
• Appointment to Fill City Council Vacancy — Select a qualified applicant to fill the City Council Vacancy in District 1
• Oath of Office — City Clerk to swear in newly appointed Councilmember DISCUSSION: Director of General Services/City Clerk Sauseda presented the Agenda Report.

The City Council interviewed all three applicants in the following order:
• Bob Miller
• Hansen Wang
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01/13/2025 City Council Agenda
12 • Holly Warner
The following members of the public spoke:
• William Bedford
• Linda Bedford
• Stephanie Harlan
• Kathy Sellers
• George Sardeson
• Heather Dent
• Steven West
• Bill Sellers
• Kevin Miskin
• Joann Lessard
• Teri Boon
• Lloyd Rekstad
• Tricia Rekstad
• Cali Binks
• Robert Rentschler
• Ray Snodgrass
• Martha Glubka
• James Glubka
• Brett Granlund
• Randalynn Miller
• Dennis Miller
Mayor Pro Tern Venable left the dais at 8:22 p.m. and returned at 8:23 p.m.

After Council discussion, the following Motion was made:

ACTION: MOTION BY COUNCILMEMBER WOOLSEY SECOND BY MAYOR BEAVER FAILED 2-2, (COUNCILMEMBER THORP AND MAYOR PRO TEM VENABLE VOTED NO) TO APPOINT BOB MILLER.

ACTION: MOTION BY COUNCILMEMBER THORP SECOND BY MAYOR PRO TEM VENABLE FAILED 2-2, (COUNCILMEMBER WOOLSEY AND MAYOR BEAVER VOTED NO) TO APPOINT HANSEN WANG.

Unable to reach a majority, City Manager Mann suggested that the Council continue discussions in an effort to reach a majority.

Additional Council discussion ensued.

ACTION: MOTION BY MAYOR BEAVER FAILED DUE TO A LACK OF A SECOND, TO CONTINUE THIS ITEM TO A FUTURE MEETING.

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01/13/2025 City Council Agenda
13 ACTION: MOTION BY COUNCILMEMBER WOOLSEY SECOND BY MAYOR BEAVER CARRIED 3-1, (MAYOR PRO TEM VENABLE VOTED NO) TO APPOINT BOB MILLER.

Newly appointed Councilmember Bob Miller was sworn in by City Clerk Sauseda and assumed his seat at the dais.

CITY COUNCIL REORGANIZATION
Selection of Mayor
City Clerk Sauseda was the Presiding Officer for the City Council Reorganization portion of the meeting.

City Clerk Sauseda declared the nomination period open for the office of Mayor.

Councilmember Beaver nominated Councilmember Thorp for the office of Mayor.

City Clerk Sauseda closed nominations for the office of Mayor and called for affirmative votes.

Councilmember Thorp was nominated and selected to the office of Mayor by unanimous vote.

Selection of Mayor Pro Tem
City Clerk Sauseda declared the nomination period open for the office of Mayor Pro Tem.

Councilmember Woolsey nominated Councilmember Miller for the office of Mayor Pro Tem.

Mayor Thorp nominated Councilmember Venable for the office of Mayor Pro Tem.

City Clerk Sauseda closed nominations for the office of Mayor and called for affirmative votes.

Councilmember Miller was nominated but not selected to the office of Mayor Pro Tem with Councilmember Woolsey voting aye and Councilmembers Miller Thorp, Venable and Beaver voting no.

Councilmember Venable was nominated and selected to the office of Mayor Pro Tem by a unanimous vote.

Councilmember Beaver thanked his colleagues and the community for their support during his time as the Mayor. Newly appointed Mayor Thorp presented Councilmember Beaver with a commemorative gavel and thanked him for the two years he served as Mayor.

Mayor Thorp called for a recess at 9:24 p.m.

Recess
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01/13/2025 City Council Agenda
14 Mayor Thorp reconvened the meeting at 9:37 p.m.

CITY COUNCIL ROLL CALL
PRESENT: Jon Thorp, Mayor
Chris Venable, Mayor Pro Tern
Justin Beaver, Councilmember
Bob Miller, Councilmember
Judy Woolsey, Councilmember
ABSENT: None
STAFF
PRESENT: Chris Mann, City Manager
Jennifer Crawford, Assistant City Manager
Steven Graham, City Attorney
Ana Sauseda, Director of General Services/City Clerk

PUBLIC COMMENT
The following members of the public spoke:
• Kathy Rosenfeld
• David Duron
• Richard Hernandez

CITY COUNCIL CONFLICT OF INTEREST DISCLOSURE
Mayor Thorp asked if there were any conflicts to disclose. There were no items disclosed.

CONSENT AGENDA
Mayor Thorp asked if there were any Consent Agenda items to be removed for discussion. No items were removed for discussion.

1. SUBJECT: APPROVE THE CITY COUNCIL/SUCCESSOR AGENCY/HOUSING AUTHORITY MINUTES OF NOVEMBER 13, 2024 AND THE CANCELLED MEETING MINUTES OF NOVEMBER 25, 2024
RECOMMENDATION: That the City Council approve the City Council/Successor Agency/Housing Authority minutes of November 13, 2024 and the Cancelled Meeting Minutes of November 25, 2024.

2. SUBJECT: EXTENDING THE EXISTENCE OF A LOCAL EMERGENCY DUE TO THE 2022 SEPTEMBER STORM EVENT
RECOMMENDATION: That the City Council extend the declaration of a local emergency as a result of the 2022 September Storm Event.

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01/13/2025 City Council Agenda
15 3. SUBJECT: EXTENDING THE EXISTENCE OF A LOCAL EMERGENCY DUE TO

TROPICAL STORM HILARY
RECOMMENDATION: That the City Council extend the declaration of a local emergency as a result of Tropical Storm Hilary.

4. SUBJECT: MONTHLY REPORT ON YUCAIPA APP USAGE — OCTOBER & NOVEMBER 2024
RECOMMENDATION: That the City Council receive and file a report of the user activity on the Yucaipa App for the month of October and November 2024.

5. SUBJECT: MONTHLY TREASURER'S REPORT OCTOBER 2024
RECOMMENDATION: That the City Council receive and file the Monthly Treasurer's Report for October 2024.

6. SUBJECT: MEASURE S AGREEMENT PACKAGE WITH CALIFORNIA

DEPARTMENT OF TAX AND FEE ADMINISTRATION
RECOMMENDATION: That the City Council:

1. Adopt Resolution No. 2024-63, authorizing the City Manager to execute agreements with the California Department of Tax and Fee Administration for implementation of a local transactions and use tax; and

2. Adopt Resolution No. 2024-64, authorizing examination of sales or transactions and use tax records; and

3. Amend the FY25 budget to include preparatory costs not to exceed $175,000 payable from the General Fund.

7. SUBJECT: BUDGET ADJUSTMENTS — FIRE FUND
RECOMMENDATION: That the City Council:

1. Increase the equipment maintenance budget by $75,000 for engine maintenance costs; and

2. Increase to the incident expense budget and corresponding revenue budget by $50,000 to address the costs incurred during the current fire season.

8. SUBJECT: BUDGET ADJUSTMENT - PUBLIC, EDUCATIONAL, AND

GOVERNMENTAL (PEG) FUNDING
RECOMMENDATION: That the City Council authorize the FY24 budget transfer for the use of $16,136 in PEG funding.

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01/13/2025 City Council Agenda
16 9. SUBJECT: RESOLUTION NO. 2024-62, SETTING THE 2025 CITY COUNCIL

MEETING SCHEDULE
RECOMMENDATION: That the City Council adopt Resolution No. 2024-62, setting the 2025 City Council meeting schedule.

10. SUBJECT: FACILITY USE AGREEMENTS BETWEEN THE CITY OF YUCAIPA

AND YUCAIPA VALLEY YOUTH SOCCER ORGANIZATION, YUCAIPA VALLEY

AMERICAN LITTLE LEAGUE, YUCAIPA VALLEY NATIONAL LITTLE LEAGUE,

YUCAIPA-CALIMESA GIRLS SOFTBALL, YUCAIPA YOUTH BASKETBALL, INC., YUCAIPA JUNIOR ALL AMERICAN FOOTBALL AND CHEER, INC.,

YUCAIPA SWIM TEAM, SAND CANYON WATER POLO CLUB, AND YUCAIPA PICKLEBALL INC.

RECOMMENDATION: That the City Council:

1. Authorize the City Manager to execute Facility Use Agreements between the City of Yucaipa and Yucaipa Valley Youth Soccer Organization, Yucaipa Valley American Little League, Yucaipa Valley National Little League, Yucaipa-Calimesa Girls Softball, Yucaipa Youth Basketball, Inc., Yucaipa Junior All American Football and Cheer, Inc., Yucaipa Swim Team, Sand Canyon Water Polo Club (Organizations) and Yucaipa Pickleball Inc., for use of facilities; and

2. Authorize the City Manager or his designee to administer the terms of the Agreements.

11. SUBJECT: OFFERS OF DEDICATION FOR ROAD AND PUBLIC PURPOSES RECOMMENDATION: That the City Council:

1. Approve and accept an irrevocable Offer of Dedication for Public Roads and Public Utilities from Pete and Maria Ramirez on property identified as APN: 0302-262-53; and

2. Approve and accept an irrevocable Offer of Dedication for Public Street Purposes from Yucaipa Retail Partners, LLC on APN: 0303-101-25; and

3. Approve and accept an irrevocable Offer of Dedication for Public Street Purposes from Norma II Yucaipa Logistics Center, LLC on APN: 0318-213-15; and

4. Authorize the City Manager, or his designee, to execute the necessary documents to complete the acceptance process.

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01/13/2025 City Council Agenda
17 12. SUBJECT: CONTRACT AMENDMENT NO. 4 WITH ALLISON MECHANICAL, INC. FOR HVAC OPERATIONS AND MAINTENANCE SERVICES AT VARIOUS

CITY -OWNED PUBLIC FACILITIES
RECOMMENDATION: That the City Council authorize the City Manager to execute Contract Amendment No. 4 with Allison Mechanical, Inc. for HVAC Operations and Maintenance Services at Various City -Owned Public Facilities (Program) in the amount of $33,795 for HVAC system repairs at City facilities for a revised contract total in the amount of $150,853 for FY25.

13. SUBJECT: ACCEPTANCE OF CONTRACT WORK - INSTALLATION OF CITY

FURNISHED HIGH BAY LED LIGHT FIXTURES AND LIGHTING EQUIPMENT AT THE 7TH ST. COURTS (12385 7TH ST.) — PROJECT NO. 11213
RECOMMENDATION: That the City Council:

1. Accept the contract work completed by LogicLamp in the amount of $48,100.35 for the Installation of City Furnished High Bay LED Light Fixtures and Lighting Equipment at the 7th St. Courts (12385 7th St.) — Project No. 11213 (Project); and

2. Authorize the recordation of the Notice of Completion for the Project; and

3. Accept the as -built plans for the Project.

14. SUBJECT: FINAL PARCEL MAP 20633
RECOMMENDATION: That the City Council:

1. Approve Final Parcel Map No. 20633; and

2. Accept an Offer of Dedication for Public Roads, City Highways and Public Utility Purposes on a portion of Kentucky Street as delineated on Final Parcel Map No. 20633; and

3. Authorize the recordation of the map from Crestwood Enterprise.

15. SUBJECT: ACCEPTANCE OF CONTRACT WORK - YUCAIPA COMMUNITY CENTER RESTROOM RENOVATION - PROJECT NO. 11224
RECOMMENDATION: That the City Council:

1. Accept the contract work completed by Preferred General Services in the amount of $103,934.93 for the Yucaipa Community Center Restroom Renovation - Project No. 11224 (Project); and

2. Authorize the recordation of the Notice of Completion for the Project; and

3. Accept the as -built plans for the Project.

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01/13/2025 City Council Agenda
IV

16. SUBJECT: ACCEPTANCE OF CONTRACT WORK — 2023/2024 PAVEMENT MICROSURFACE & CRACK SEAL PROGRAM — PROJECT NO. 11221
RECOMMENDATION: That the City Council:

1. Accept the contract work completed by Pavement Coatings Co. in the amount of $205,815 for the 2023/2024 Pavement Microsurface & Crack Seal Program — Project No. 11221; and

2. Authorize the recordation of the Notice of Completion for the 2023/2024 Pavement Microsurface & Crack Seal Program.

ACTION: MOTION BY COUNCILMEMBER BEAVER, SECOND BY MAYOR PRO TEM VENABLE, CARRIED 5-0, TO APPROVE CONSENT AGENDA ITEMS NO. 1 THROUGH 16.

DISCUSSION ITEMS

17. SUBJECT: 2025 REGIONAL COMMITTEE ASSIGNMENTS
RECOMMENDATION: That the City Council review and appoint Councilmembers to the various regional committees and direct the City Clerk to notify respective agencies of any changes and post the FPPC Form 806 to the City's website.

DISCUSSION: Director of General Services/City Clerk Sauseda presented the Agenda Report.

After Council discussion, the following appointments were made by consensus:
• Crafton Hills Open Space Conservancy —
Member/Justin Beaver, Alternate/Chris Venable
• OMNITRANS —
Member/Justin Beaver, Alternate/Judy Woolsey
• San Bernardino County Transportation Authority (SBCTA) — Member/Judy Woolsey, Alternate/Chris Venable
• Solid Waste Advisory Task Force —
Member/Bob Miller, Alternate/Ana V. Sauseda
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01/13/2025 City Council Agenda
19 COUNCILMEMBER REPORTS
Councilmember Beaver spoke about the Turkey Trot and thanked Director Megan Wolfe for hosting such a great event.

Mayor Pro Tern Venable spoke about the Turkey Trot and Winterfest. He announced the upcoming Dueling Pianos event. He congratulated all the newly elected officials.

Councilmember Woolsey had nothing to report.

Councilmember Miller highlighted Captain Walker for his presentation at the California School Board Association Conference.

Mayor Thorp congratulated Councilmember Miller on his appointment and Councilmember Woolsey on being elected.

ANNOUNCEMENTS
The next regularly scheduled meeting will be January 13, 2025 at 6:00 p.m.

Mayor Thorp adjourned the meeting to Closed Session at 10:00 p.m.

CLOSED SESSION

CALL TO ORDER
Mayor Thorp called the Closed Session meeting to order at 10:02 p.m. with all members of the Council present.

PUBLIC COMMENT
There were no comments.

A. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Section 54956.9)
Ana Sauseda v. Kathleen Elizabeth Sellers, Court of Appeal (Fourth District) Case No.

E083932
The City Council entered Closed Session at 10:02 p.m.

City Attorney Pacifico announced that there was no reportable action.

City Council Minutes

Page 10 of 11 ends

01/13/2025 City Council Agenda
20 ADJOURNMENT
The meeting adjourned at 10:46 p.m.

Jon Thorp, Mayor
ATTEST:

Ana V. Sauseda, MMC
Director of General Services/City Clerk
City Council Minutes

Page 11 of 11 ends

01/13/2025 City Council Agenda
21 CITY OF
Item No. Z

AGENDA REPORT
DATE: January 13, 2025
TO: Honorable Mayor and City Council
FROM: Chris Mann, City Manager/Treas er C 1
Phil White, Director of Finance
SUBJECT: Monthly Treasurer's Report November 2024
RECOMMENDATION:

That the City Council receive and file the Monthly Treasurer's Report for November 2024.

BACKGROUND/DISCUSSION:

To comply with the requirements of California Government Code Section 53607 and the recommendation of California Government Code Section 53646, a treasurer's report is submitted to Council monthly.

It is the responsibility of the Finance staff to develop the Monthly Treasurer's Report in a timely manner for review by the City Manager/Treasurer, and ultimately the City Council. It is the function of the Treasurer to deposit and invest funds in accordance with the Investment Policy of the City of Yucaipa to achieve the stated objectives of preservation of capital, liquidity, and return on investment. The purpose of the Monthly Treasurer's Report is to provide the City Council with a snapshot of the City's investment portfolio. The balances included in the Monthly Treasurer's Report represent the market value of the City's investments.

The City utilizes the Monthly Treasurer's Report as one tool to monitor fiscal performance. The City's net position or fund balance (equity) is comprised of assets less liabilities. The portfolio is just one component of assets. The portfolio balance will fluctuate based on investment performance (yield) as well as timing of cash inflows (revenue collection) and cash outflows (expenditure payments).

The yield for the investment held with the Local Agency Investment Fund (LAIF) was 4.477% in November.

While the City does not have outstanding debt related to bond issuances, the City acts in a fiduciary capacity for the Successor Agency to the former Redevelopment Agency and the Chapman Heights Community Facilities District, both of which maintain outstanding bonds. The City pools cash and investments of all funds, except for assets related
01/13/2025 City Council Agenda 22

to the bond issuances of the Successor Agency and Community Facilities District which are required to be held in separate accounts with fiscal agents in accordance with the bond indentures.

As required by the Investment Policy, the attached Monthly Treasurer's Report includes a certification that (1) All investment actions executed since the Iast report have been made in full compliance with the Investment Policy; and (2) the City will meet its expenditure obligations for the next six months.

FISCAL IMPACT:

There is no fiscal impact.

Attachment(s):

1. Treasurer Report — November

2. Treasurer Managed Portfolio Summary — November

3. LAIF Quarterly Interest Statement — November

4. Wells Fargo Operating Account — November

5. Investments with Fiscal Agent Summary — November
01/13/2025 City Council Agenda 23

ATTACHMENT 1
01/13/2025 City Council Agenda 24

City of Yucaipa
Treasurer's Report - November 30, 2024
Attachment 1
October 2024
November 2024
Institution/Investment Type
Balance
Balance
Funds Under Control of the City:

Held in U.S. Bank Custody Account
$
39,721,831.02
$
39,902,692.69
Local Agency Investment Fund (LAIF)
$
6,735,556.67
$
6,735,556.67
City Checking Account
$
4,195,925.61
$
6,368,117.92
Petty Cash / Change Drawers
$
2,750.00
$
2,750.00
Total Funds Under Control of the City
$
50,656,063.30
$
53,009,117.28
Funds with Fiscal Agents:

Bank of New York Mellon (Chapman Heights)
CFD 98-1 - Invesco Govt Agency Private 1903
$
12,068.98
$
12,068.98
CFD 98-1 - Municipal Bond Insurance Policy
$

1.00 $

1.00 CFD 98-1- Admire Exp Acct
$
80,354.58
$
80,354.58
CFD 98-1- Cash
$
201,577.53
$
201,577.53
$
294,002.09
$
294,002.09
U.S. Bank (Successor Agency)
RDA 1998 TAB - Blackrock Instl Funds
$
755.42
$
782.31
RDA 1998 TAB - LAIF
$
47,976.06
$
47,976.06
RDA 2004 TAB - Blackrock Instl Funds
$
162,690.69
$
163,350.12
RDA 2010 TAB - Blackrock Instl Funds
$
369,226,78
$
370,723.36
$
580,648.95
$
582,831.85
Total Funds with Fiscal Agents
$
874,651.04
$
876,833.94
Grand Total
$
51,530,714.34
$
53,885,95i.22

1. All investment actions executed since the last report have been made In full compliance with the Investment Policy; and

2. The City will meet its expenditure obligations for the next six months.

Treasurer:.,
Sign / Date
O1/13/2025 City Council Agenda 25

ATTACHMENT 2
01/13/2025 City Council Agenda 26

00206001
65- -01-13 -82-340-01
0101-11-04304-01
embank.

CITY OF YUCAIPA - TREASURER MANAGED Page 5 of 34
ACCOUNT Period from November 1, 2024 to November 30, 2024

ASSET SUMMARY
11/30/2024
% OF
ASSETS

MARKET VALUE
MARKET
Cash And Equivalents 87,634.38

0.22 U.S. Government Issues
37,089,049.53

92.13 Corporate Issues
2,534,024.28

6.29 Municipal Issues
191,984.50
0,48
BONDS
Total Assets
9 902 2.69

99.12 Accrued Income
353,069.41

0.88 Grand Total 40,255,762.10
100.00
EQUIV & ACCR 1.10%
01/13/2025 City Council Agenda 27

ATTACHMENT 3
01/13/2025 City Council Agenda 28

12112124, 1:09 PM
LAIa= Regular Monthly Statement
California State Treasurer
Fiona Ma, cPA
Local Agency Investment Fund
P.O. Box 942809
Sacramento, CA 94209-0001
(916) 653-3001

CITY OF YUCAIPA

TREASURER
34272 YUCAIPA BLVD.

YUCAIPA, CA 92399
Account Number:

November 2024 Statement
Account Summary
Total Deposit:

Total Withdrawal:

December 12, 2024
LAIF Home
PMIA Average Monthly_
Yields
Tran Type Definitions

0.00 Beginning Balance:

0.00 Ending Balance:
6,735,556.67
6,735,556.67
https:/Ilalfms6,plll �,U2?.o�on,lt,Age ent.aspx 1/1yuU
29 ATTACHMENT 4
01/13/2025 City Council Agenda 30

Analyzed Business Checking - PF
Account number: ■ November 1, 2024- November 30, 2024 ■ Page 1 of 6

CITY OF YUCAIPA

GENERAL OPERATING ACCOUNT
34643 YALE DR
YUCAIPA CA 92399-6860
Account summary
Analyzed Business Checking - PF
Questions?
Call your Customer Service Officer or Client Services
1-800-AT WELLS (1-800-289-3557)
5:00 AM TO 6:00 PM Pacific Time Monday - Friday
Online: wellsforgo.com
Write: Wells Fargo Bank, N.A. (114)
P.O. Box 6995
Portland, OR 97228-6995
Account number Beginning balance Total credits Total debits Ending balance $4,195,925.61 $4,538,928.30-$2,366,735,99 $5,368,117.92 Credits
Deposits
Effective Posted
date date
Amount
Transaction detail
11/01
12,473.00
Deposit
11/04
2,380.00
Deposit
11/07
1,449.00
Deposit
11/07
3,570.00
Deposit
11/18
140.00
Deposit
11 /20
830,00
Deposit
11/22

49.50 Deposit
11/25
140.00
Deposit
11/26
250.00
Deposit
$21,281.50 Total deposits
Electronic deposits/bank credits
Effective Posted
date date
Amount
Transaction detail
11/01

3.00 11 /01 Bankcard Deposit-0
11/01
412.00
American Express Settlement Comm Devt
11/01
706.59
Stripe Transfer St-P5K5N9 City of Yucaipa
11/01
1,623.00
Paymentech Transfer 241Tylero0o Eg Css CA Yucaipa Comm
11/01
12,800.00
American Express Settlement General Bill5
11/01
39,209.27
Paymentech Transfer 241101 Tyler00661 Mun Csh CA Yucaipa Gen 11/01
128,154.35
Apport St of CA Apsapports Yucaipa City Treasurer
11/04
281.00
Paymentech Transfer 241104 Tyler000 Mun Csh CA Yucaipa Gen 11/04
876.00
Paymentech Transfer 241104 Tyler000 Eg Css CA Yucaipa Comm 11/04
1,022.01
Stripe Transfer St-L8T5H1YSE764 City of Yucaipa
11/04
19,382.18
Desktop Check Deposit
02010 Wefts Fargo Bank, N.A.

ATTACHMENT 5
01/13/2025 City Council Agenda 32

City of Yucaipa
Investment with Fiscal Agent Summary
FY 2025
11/30/2024
U.S. Bank Investment Portfolio (Managed By: PFM)
Cash and Equivalents
U.S. Government Issues
Bank of New York Mellon CFD 98-1
703130 Special Tax Acct - Invesco Govt Agency Private 1903 $ 12,068.98 703132 Principal AC - Cash $ 201,577.53
703132 Principal AC- Municipal Bond Insurance Policy $ 1.00 703170 Admin Exp Acct $ 80,354.58
$ 294,002,09
U.S. Bank
RDA 1998 TAB
6711616700 Project Acct - Blackrock Instl Funds
$

24.00 6711616701 Interest Acct - Blackrock Instl Funds
$
691.87
6711616702 Principal Acct - Blackrock Instl Funds
$

31.96 6711616703 Sinking Acct - Blackrock Instl Funds
$

34.41 6711616704 Reserve Acct - Blackrock Instl Funds
$

0.07 6711616704 Reserve Acct - LAIF
$
47,976.06
$
48,758.37
RDA 2004 TAB
6711740700 Project Acct - Blackrock Instl Funds
$

0.12 6711740701 Interest Acct - Blackrock Instl Funds
$
16,913.27
6711740702 Principal Acct - Blackrock Instl Funds
$
236.04
6711740703 Reserve Acct - Blackrock Instl Funds
$
146,200.69
$
163,350.12
RDA 2010 TAB
6711740705 Reserve Acct - Blackrock Instl Funds
$ 370,723.36
01/13/2025 City Council Agenda 33

AGENDA REPORT
DATE: January 13, 2025
Item No. 3
TO: Honorable Mayor and City Council
FROM: Fermin Preciado, Director of Development Services/City Engineer Landon Kern, Assistant City Engineer LK
Crystal Campbell, Associate Engineer GG
SUBJECT: Award of Contract —13th Street Skate Park Seat Wall - Project No. 11225 RECOMMENDATION:

That the City Council:
1) Award and authorize the City Manager to execute a contract, and the City Manager or his designee to administer the terms of the contract to the lowest responsible bidder, Gentry General Engineering, Inc. of Colton, CA in the amount $38,856 for the 13th Street Skate Park Seat Wall - Project No. 11225 (Project); and
2) Approve the amount of $5,000 for construction contract contingency and the amount of $5,000 for construction contract administration, staff time, and inspection costs for a total construction budget in the amount of $48,856; and
3) Authorize the City Manager or his designee to administer the distribution of the contract contingency; and
4) Approve the plans and specifications prepared for the Project.

BACKGROUND/DISCUSSION:

The Adopted FY25 Budget includes the 13th Street Sports Complex Project as a prioritized Capital Improvement Program (CIP) Project. The 13th Street Skate Park is located within the 13th Street Sports Complex Facility and is situated directly south of the sports fields. Rain events and natural erosion cause dirt and debris to be deposited from the existing slope onto the northern area of the skate park's bowl concrete surface, requiring ongoing maintenance by City staff.

The Project consists of constructing a concrete seat wall and minor infill concrete pavement along the northem edge of the skate park. The seat wall will provide seating, retain dirt and debris from the slope, and improve safety, while the front edge of the seat wall accommodates skateboarding (grinding) like other play features provided at the skate park.
01/13/2025 City Council Agenda 34

Staff prepared the bid documents, plans and contract specifications to publicly advertise the Project for construction bids. On December 10, 2024, three (3) bid were received as follows:

Contractor
Bid Amount
Gentry General Engineering, Inc.
$38,856
No Limit Construction(l)
$29,411
Wright Construction Engineering Corp.
$57,600
(1) No Limit Construction submitted a request to withdraw their bid due to a clerical error and their request was granted.

Gentry General Engineering, Inc of Colton, CA, is the apparent lowest responsible bidder, and their bid price has been determined to be appropriate for the required unique skate park concrete work.

Staff has reviewed the bid documents and determined that the documents meet the requirements of the contract specifications. Gentry General Engineering, Inc. has performed similar work for other agencies, and their work has been deemed satisfactory.

FISCAL IMPACT:

The estimated cost of the Project is in the amount of $48,856 and is included in the adopted FY25 CIP as the 1P Street Sports Complex Project. No other fiscal impact is anticipated as a result of the recommendations.

Attachments:

1. Bid Summary

2. Construction Agreement — Gentry General Engineering, Inc.

Approved by:
01/13/2025 City Council Agenda 35

ATTACHMENT 1
01/13/2025 City Council Agenda 36

13th Street Skate Park Seat Wall
12/10/24
Gentry General Engineering, Inc
No Limit Construction(1)
Wright Construction
320 W. Tropica Rancho Rd
15565 Travis Street Hesperia, CA
Engineering 2625 Santa Fe Ave
Colton, CA 92324
San Marcos, CA 92069
Item
Item Description
Qty
Unit
Unit Price
Extension
Unit Price
Extension
Unit Price
Extension
No.
1 Construct Pour -in -Place PCC Concrete Seat Wall

69.00 LF
$338.00
$23,322.00
$200.00
$13,900.00
$600.00
$41,400.00
2 81.00
SF
Construct PCC Concrete Pavement
$114.00
$9,234.00
$131.00
$10,611.00
$100.00
$8,100.00
3 1.00
LS
Mobilization
$6,300.00
$6,300.00
$5,000.00
$5,000.00
$8,100.00
$8,100A0
$38,856.00
Total
$29,431.00
Total
$57,600.00
(1) No Limit Construction submitted a request to withdraw their bid due to a clerical error and their request was granted. 01/13/2025 City Council Agenda 37

ATTACHMENT 2
01/13/2025 City Council Agenda 38

AGREEMENT
THIS AGREEMENT is made and entered into this 2811 day of October 2024, by and between the City of Yucaipa, a municipal corporation, hereinafter referred to as "City", and Gentry General Engineering, Inc. located at 320 W. Tropica Rancho Road Contractor / Company Name Street Address
Colton
City
CA 92324 (909) 330-1128 hereinafter referred to as "Contractor".

State Zip Code Phone
PROJECT: 13thStreet Skate Park Seat Wall - Project No. 11225 WITNESSETH, in this consideration of their covenants, the parties hereto agree as follows:

The contract documents for the Project shall consist of the Notice Inviting Sealed Bids, Instructions to Bidders, Proposal, General Specifications, Standard Specifications, Special Provisions, Plans, and all referenced specifications and appendices; together with this Agreement and all required bonds, insurance certificates, permits, notices, and affidavits; and also including any and all addenda or supplemental agreements clarifying, amending, or extending the work contemplated as may be required to insure its completion in an acceptable manner (collectively, the "Contract Documents"). The Contract Documents are made a part hereof as though fully set forth herein.

In consideration of such work, City agrees to pay Contractor and Contractor agrees to accept the sum of Thirty -Eight Thousand, Eight Hundred Fifty -Six Dollars and Zero cents ($38,856.00) in the manner provided in the Contract Documents and subject to adjustment provided therein.

Concurrently with the execution of this Agreement, Contractor shall file with the City the bonds and certificates of insurance specified in the Contract Documents and subject to adjustment provided therein.

This Contract shall not be assigned without the written permission of the City Council, IN WITNESS WHEREOF, the parties hereto have executed this instrument the day and year first above written.

ATTEST:

Ana Sauseda, MMC
Director of General Services/City
Clerk

FUNDS AVAILABLE/INSURANCE
APPROVED:

Phillip White, Director of Finance
Fermin G. Preciado, Director of
Development Services/City Engineer
APPROVED AS TO FORM:

Steven Graham, City Attorney

CITY OF YUCAIPA
A Municipal Corporation
Chris Mann, City Manager Date
CONTRACTOR:

Gentry General Engineering, Inc. Date
01/13/2025 City Council Agenda 39

CITY OP

AGENDA REPORT
DATE: January 13, 2025
Item No. 4
TO: Honorable Mayor and City Council
FROM: Fermin Preciado, Director of Development Services/City Engineer.

Landon Kern, Assistant City Engineer L%<-
Crystal Campbell, Associate Engineer C, C
SUBJECT: Budget Amendment and Fund Reallocation - Oak Glen Road/Live Oak Canyon Road Widening Project, Colorado Street to Outer Hwy-10 South Project RECOMMENDATION:

That the City Council:
1) Amend the FY25 Capital Improvement Program Budget by reallocating the amount of $280,000 in Traffic DIF (Development Impact Fee) funds from the Yucaipa Boulevard Improvements, 15"' Street to the I-10 Freeway Project, to the Oak Glen Road/Live Oak Canyon Road Widening, Colorado Street to Outer Hwy-10 South Project; and 2) De -authorize spending in the amount of $280,000 on the Yucaipa Boulevard Improvements, 15"' Street to the I-10 Freeway Project.

BACKGROUND/DISCUSSION:

The FY25 Capital Improvement Program (CIP) includes the Oak Glen Road/Live Oak Canyon Road Widening, Colorado Street to Outer Hwy-10 South Project (Project). The Project is being completed in phases, with Phase I and Phase 2 completed in 2019 and 2023, respectively. Phase 3, currently under construction, includes a new traffic signal and intersection improvements at the intersection of Oak Glen Road and Colorado Street (Phase 3 Project). The executed Development Agreement (DA) for the hotel and fueling station project currently being constructed just west of this intersection, requires the City to complete the Phase 3 Project. The remaining, future phases of the Project will incorporate widening along Oak Glen Road and intersection improvements at 13"' Street and 14"' Street, and will require additional funding to complete. Staff has been actively seeking grant funding opportunities to offset these anticipated, future construction costs.

The completion of the Phase 3 Project aligns with City Council Goals for 2024, and the completion of this phase has also resulted in economic development along this primary transportation corridor.

Several other CIP public infrastructure projects have been completed by the City over the past several years along Oak Glen Road to promote economic development resulting in the development of several commercial projects. These private land development projects include the following:
01/13/2025 City Council Agenda 40

• Yucaipa Gateway Commercial Center includes the development of a 92-room LaQuinta Hotel, fuel station, convenience store, car wash, Starbucks, and a proposed fast -casual restaurant located at the corner of Oak Glen Road and 14th Street. • SG Opal Commercial Center includes the development of a fuel station and convenience store, quick -service restaurant, and office space, an express carwash, and a 66-room hotel with a rooftop bar and restaurant at the corner of Oak Glen Road and 13th Street. • Sabbah Commercial Center includes the development of a fuel station and convenience store, car wash, 20EV(Tesla) covered charging spaces, quick -service restaurant and an office/retail building located on Oak Glen Road between 13`' Street and 141h Street.

Due to the advanced timing of the commercial development activity along Oak Glen Road, and the requirements of the City associated with the corresponding development agreements, it has been identified that additional funding needs to be allocated to the Project to support the City's commitments identified in the executed development agreements.

The Yucaipa Boulevard Improvements, 15t' Street to the 1-10 Freeway Project (YB Project) is also prioritized in the FY25 CIP and is being completed in phases. Phase i and Phase 2 were completed in 2020. Phase 3 will complete the widening of Yucaipa Boulevard between 16' Street and 1811' Street, including signalization of the intersection at 17'h Street. Traffic DIF funding is currently authorized for the YB Project to partially fund the right-of-way acquisitions needed for the construction of Phase 3 and the available balance of Traffic DIF funds is approximately $585,000 for Phase 3. The widening of the Yucaipa Boulevard intersection with Avenue E/Hampton Road is fully funded and currently under design, which will incorporate the addition of a right turn lane entering onto the westbound I-10 on -ramp.

To help meet several of the City Council's 2024 goals, including the completion of current CIP projects and seeking economic development opportunities, the proposed recommendations include a reallocation of previously authorized Traffic DIF funds from the YB Project in the amount of $280,000 to the Project, along with a corresponding $280,000 decrease in authorized spending on the YB Project.

FISCAL IMPACT:

This amendment to the FY25 Capital Improvement Program is a reallocation of previously authorized funding from one project to another along with a corresponding decrease in authorized spending, and therefore has no net fiscal impact. Additional funding needed for future phases of construction will be addressed as a part of the annual CIP budget review and approval process.

Approved by:
01/13/2025 City Council Agenda 41

Item No. 5

AGENDA REPORT
DATE: January 13, 2025
TO: Honorable Mayor and City Council
FROM: Megan Wolfe, Director of Community Services
SUBJECT: Special Event Permit Application — El Gallo Show California RECOMMENDATION:

That the City Council approve the Special Event Permit Application (SEPA) submitted by Rogelio Bermudez to conduct El Gallo Show California, on Saturday, March 29, 2025 at the Yucaipa Equestrian Center.

BACKGROUND/DISCUSSION:

The City received a SEPA from Rogelio Bermudez requesting approval to conduct EI Gallo Show California on Saturday, March 29, 2025, from 9:00 a.m. until 6:00 p.m. at the Yucaipa Equestrian Center. This one -day event will showcase a diverse range of poultry breeds for comparison and appreciation, complemented by vendor booths offering poultry -related merchandise and supplies.

Attendees can also enjoy a selection of food and beverages, creating a vibrant and engaging experience for poultry enthusiasts and the community. The applicant is requesting to use the City owned lot across the street from the Yucaipa Equestrian Center for parking. In addition, the applicant is requesting permission to sell alcohol during the event. Should Council approve the application staff will work with the applicant to ensure San Bernardino County Health Department, Department of Alcohol and Beverage Control, and public safety requirements are met.

FISCAL IMPACT:

The recommendations do not result in a fiscal impact.

Attachment(s):

1. Special Event Permit Application
Approved by:�--
01/13/2025 City Council Agenda 42

ATTACHMENT 1
01/13/2025 City Council Agenda 43

WELCOME TO THE CITY OF YUCAIPA
Thank you for your interest in hosting a Special Event in the City of Yucaipa. The Community Services Department
created this application to help you host a successful and exciting event here in Yucaipa. Please review and complete the following application in accordance with the provided information. A special event in the City of Yucaipa is
defined as a "Carnival", "Community Celebration", or
"Outdoor Festival" which includes the use of amplified

CITY OF
sound and/or estimated attendance equal to or exceeding 300 people on City or private property. Except as otherwise provided by state law, no person or entity shall operate, maintain, conduct, advertise, or provide admission for any temporary special event within the City of Yucaipa without possessing a permit for each such temporary special event (Ord. No. 384).

PROCEDURES
A complete permit application may be filed as early as one (I) year before the event, but it must be received no later than three (3) months before the actual event date. Any organized activity involving the use of, or having impact upon, public property, facilities, public parks, sidewalks or street areas requires a permit. Applicants requesting a waiver of fees or services must submit their application a minimum ofsix(6) monthsin advance.

The permit application process begins when you submit a complete Special Event Permit application. Keep in mind that acceptance of your application should in no way be construed as final approval or confirmation of your request. Upon receipt of your application, the Special Events Supervisor will help guide you through the permit process. Copies of the application are forwarded and reviewed by all affected departments and/or agencies. During the review process, you will be notified if your event requires any additional information, permits, licenses or certificates. During our initial application screening process, you will be allowed time to provide us with all pending documents. We must receive these items before issuing a Special Event Permit (i.e., certificates of insurance, secondary permits, etc.). Delays in providing these items often delay our ability to finish our review and approve your application in a timely manner. Special Event Permits can be approved administratively by City management under specific limited criteria. Events that exceed those criteria will require the approval of City Council:

City Management/Administrative Approval
• Estimated attendance 300-999 persons
• Amplified Sound (excluding Special Event Facilities)
City Council Approval
• Estimated attendance 1000+ persons
• Alcohol Service (excluding Community Centers and YPAC) • Street Closure - traffic management
• Fee Waiver/Co-Sponsorship/in-Kind (Community Activity Grant Application required)
OI/13/2a i&ity Council Agenda

APPLICATION
Organization and Applicant Information
❑ Commercial (For -profit] ❑ Noncommercial [Non-profit] Tax I.D. #:

Organization Nae
Name
Ell Gallo Show California
Rogelio Bermudez
Applicant Name
Address
Tx 76528
Email
Phone Number
On -Site Contact
Rogelio Bermudez
Phone Number
Event Information
Type of Event: ❑ Athletic/Recreation ❑ Festival/Celebration ❑ Outdoor Market ❑ Circus/Carnival ❑ Concert/Performance
❑ Parade/Procession/March 99 Other [specify]: Poultry Shaw Event Title EI Gallo Show California
Event Location 13273 California St Yucaipa 92399 Yucaipa Equestrian Center Event A one -day event showcasing a diverse range of poultry breeds for Description comparison and appreciation, complemented by vendor booths offering poultry -related merchandise and supplies. Attendees can also enjoy a selection of food and beverages, creating a vibrant and engaging experience for poultry enthusiasts and the community.

Please complete a daily breakdown of event -related activities. Use multiple lines to distinguish between different daily activities. Please attach additional sheets if necessary.

Date(s)
Daily Activity
Start Time
End Time
03/29/2025
■ Set-up 0 Event Day El Clean-up
7 am
8 am
03/29/2025
❑ Set-up ❑■ Event Day ❑ Clean-up
gam
6 pm
03129/2025
❑ Set-up ❑ Event Day ❑■ Clean-up
6 pm
7 pm
❑ Set-up ❑ Event Day ❑ Clean-up
❑ Set-up ❑ Event Day ❑ Clean-up
❑ Set-up ❑ Event Day ❑ Clean-up
Has this event taken place before? 0 Yes❑ No
Total anticipated attendance: 1, 8Q0Participants:

How many years? 2 (Texas)
300 1,500
Spectators:

Ou /2%� City Council Agenda

Site Plan
Attach a diagram showing the overall layout and setup locations using the Ietters below.

Indicate the site for these on your diagram.

A. Alcoholic and nonalcoholic concession and/or beer garden areas B. First -aid facilities and ambulance locations
C. Tables and chairs
D. Fencing, barriers and/or barricades
E. Generator locations and/or source of electricity
F. Canopies or tent locations
G. Booths, exhibits, displays or
enclosures
H. Scaffolding, bleachers,
platforms, stages,
grandstands and related
structures

1. Vehicles and/or trailers
J. Other related event
components not covered
above (describe
separately)
K. Trash containers and
dumpsters
L. Non-food vendor locations
M.Food concession and/or
food preparation areas
N. Potable toilet location(s)
Sample Site Plan:

When planning a moving route, the Yucaipa Police Department is available to assist you in planning your route. Consider the following in your planning:

Impedance of emergency fire, police or paramedic vehicles.

Conflict with public transportation, such as buses.

Interference with people trying to reach their own residences, businesses, places of worship and public facilities.

If your event involves street closures, you may be required to obtain traffic safety equipment, and a certified traffic control plan. Depending on the type of event, barricades, traffic cones, signs, etc., may be required. Depending on the type of event and after evaluating roadway conditions, you may be required to properly place this equipment prior to commencing the event. If the closure creates a potential hazard, your organization will be required to contract traffic service from the Yucaipa Police Department and/or Street Division. 31Pa e
O1/ 3/20� City Council Agenda

List street(s) requiring closure as a result of this event. Include street name(s), day, date, and time of closing and time of reopening:

Unsure at this time.

Indicate how this closing/reopening of streets will be handled:
❑ City of Yucaipa to handle (cost to be specified) ❑ Event to handle CalTrans standards List street(s) requiring the posting of "No Parking" signs. Indicate days, dates, and times needed and an explanation of necessity of "No Parking" zone:

Note. "No Parking" signs will he posted forty-eight (48) hours in advance of required days, dates and times. Cost for the posting of" NoParking"signs will hespecifled upon reviewof the application by Citystaff.

Food and Beverage
Please describe how food will be served at the event;
As per independent vendors.
vVill food be cooked in the event area? ❑■ Yes ❑ No
Method: ❑ Gas V G11UU1 UIJI.I GUU11
❑ Electric ❑Charcoal ❑■ Other (specify):

VUCS UitC VVCIIL 111VU1VC UltG 11)d1G UI u5C UI d1L.VUL) 1L UCVCIdgC�'C U ICJ U nU If alcohol is to be sold, how will the alcohol sales be regulated? Who will be handling the alcohol sales?
Restrooms
Portable restrooms are required when estimated attendance exceeds what the host facility's restrooms can accommodate. One portable restroom is required for every 50 patrons attending over the minimal site accommodations.

Will Event Organizer provide portable restroom facilities? ❑■ Yes ❑ No 01 /2025 City Council Agenda

Company
Name
Contact Name
Phone Number
Lighting
If this is an evening event, please state how the event and surrounding areas will be illuminated to ensure the safety of the participants and spectators. [If required, show a site map which details streetlights, portable lights, and other illuminating devices.) N/A
Waste Removal
Event Organizer is responsible for arranging for the removal of all waste related to the event.

This includes but is not limited to emptying of trash bins and the removal of waste from the event site and other affected areas. If hiring a professional sanitation company, please rovide the follo ing information.

Company
Name
Contact Name
Phone Number
If not hiring a professional sanitation company, please provide the following information for heperson(s) res onsible for waste removal.

Contact Name
Phone Number
Cal Fire/Medical
In case of an emergency, the on -site contact will call 9-1-1. If event requires an ambulance company to be on -site, please provide the tollowing information:

Company
Name
Contact Name
Phone Number
OH,r, p
/AEICity Council Agenda

Please describe your medical plan including your communications plan, the number, certification levels [MD, RN, Paramedic, EMT] and types of resources that will be at your event and the manner in which they will be managed and deployed. Your plan should include hours of setup and dismantle of medical aid areas. You may attach the plan to this application if necessary:

Will call 911 as needed.

Police Services/Security
In the event that a carnival/street fair and/or alcohol service will be included in the event, an alcohol garden and security plan will need to be submitted as well as a security contract and/or public safety staffing plan for review by the Police Department.

Is there a professional security organization hired for this event? ❑■ Yes ❑ No Company
Name
Contact Name
Phone Number
Please describe your security plan including crowd control, internal security or venue safety, or attach the plan to this application:

Entertainment
Will sound amplification be used? ❑■ Yes ❑ No Start time: Sam End time; 7pm Are there any musical entertainment features for this event? ❑ Yes ❑■ No Name of Act
Contact Name
Phone
Number
How many stages? Number of bands? Genre of music:

Will fireworks, rockets, or other pyrotechnics be used? ❑ Yes K No Company
Name
61Page
01/ 3/2025 City Council Agenda

Contact Name
Phone Number
Describe (indicate dates, times and locations for launching and fallout areas):

Hasa permit been issued: I I Yes I■I No
(Note: Additional permits may be required as indicated by staff. These include, but are not limited to, Conditional Use 24 Permit Land Use Permit, and Fire Department permits.) Insurance
Before a Special Event Permit is issued, a certificate of insurance must be submitted.

Insurance certificate must be issued by insurance underwriters "admitted" by the California Insurance Commission and rated `A' or better by AM Best. Requirements are:
• Minimum $1,000,000 General Liability Limit
• Minimum $1,000,000 General Automobile Liability
• Minimum $1,000,000 Worker's Compensation
• On an additional insured endorsement, the City, its elected officials, officers, and agents are to be named as additional insured
• Minimum limits of coverage may change depending on event ❑ Insurance certificate attached ❑ Insurance certificate on file ❑ insurance certificate not available
Filing Fees
Special Event Permit Application Fee: $200.00
* Other Fees may apply (e.g. street closures, Fire Permit/Inspections, utilities, facility rental, etc.)
7 1 P a e
01/ 3/20Y5 City Council Agenda

Application Checklist
❑ Completed Application
❑ Certificate of liability insurance
❑ Site Plan (location of structures, lighting, restrooms, parking, etc.) ❑ Copy of Security Contract (if applicable)
❑ Copy of Potable Restroom purchase order (if applicable) ❑ Facility or Shelter Reservation Application (if applicable) ❑ Copy of ABC License (if applicable)
❑ Copy of County Health Permit (if applicable)
By signing below, I agree to indemnify, hold harmless, and defend the City and its officials, employees, and agents, against all claims, liabilities, and losses arising from activities connected with or undertaken pursuant to the Permit. The City is not liable for any business loss, property loss, or other damage that may result from the use of the Permit, or suspension or revocation of the Permit.

Rogeho Bermudez
Name: Signature:

Date:
12/ 10/24
8 1 P a g e
01/13/2025 City Council Agenda

CITY of
Item No. 6

AGENDA REPORT
DATE: January 13, 2025
TO: Honorable Mayor and City Council
FROM: Ana V. Sauseda, Director of General Services/City Clerk.411/ SUBJECT: Adoption of Resolution No. 2025-01, Updating the General Rules and Procedures for the Conduct of Commissions and Committees
RECOMMENDATION:

That the City Council adopt Resolution No. 2025-01, updating the general rules and procedures for the conduct of commissions and committees in the City of Yucaipa and updating the list of City Council committees to reflect newly established committees.

BACKGROUND/DISCUSSION:

On November 27, 2023, the City Council adopted Resolution No. 2023-46 approving general rules and procedures for the conduct of commissions and committees in the City of Yucaipa. Over the last year, a number of changes to the resolution have been requested. The following are the recommended changes:

Economic Development Advisory Committee (EDAC)
With the dissolution of the Uptown Business District, staff has updated the language to remove the one (1) member from the Uptown Business District, bringing the total membership for EDAC from nine (9) members to eight (8).

Establish the Measure S Citizen Oversight Committee
On December 9, 2024, the City Council adopted Resolution No. 2024-60 reciting the facts of the General Municipal Election held on November 5, 2024, and deemed as adopted Ordinance No. 453, an ordinance of the people of the City of Yucaipa, adopting a one percent general transactions and use tax.

Pursuant to Section 3.18.160 of the Yucaipa Municipal Code, the Measure S Citizen Oversight Committee was established. Staff has updated the list of current committees to include the newly established committee.
01/13/2025 City Council Agenda 52

Mobilehome Park Committee
On April 22, 2024, the City Council appointed members to the Mobilehome Park Committee and directed staff to update the membership requirements to allow for one (1) industry representative. Staff has updated the language of the Mobilehome Park Committee to fulfill Council's request.

Youth Advisory Committee
The City of Yucaipa is extremely proud to have such excellent representation on the Youth Advisory Committee. While commission and committee members are expected to attend all meetings of the commission or committee they belong to, the City recognizes that these students should prioritize their education and school commitments. Per the request of the Youth Advisory Committee liaison, staff has updated the attendance policy for this committee to allow more flexibility should they need to miss a meeting.

Finance Committee
The Finance Committee has been meeting on a quarterly basis. It is staff s recommendation that the committee start to meet monthly.

Article H Membership
Historically, the City of Yucaipa has allowed for residents in the unincorporated county area adjacent to City boundaries, to apply for commissions and committees. This language was specifically used to establish membership guidelines for certain committees such as the Economic Development Advisory Committee and the Trails and Open Space Committee. Staff is recommending that the language be revised for consistency amongst all commissions and committees.

FISCAL IMPACT:

There is no fiscal impact.

Attachment(s):

1. Resolution No. 2025-01 with changes in red

2. Resolution No. 2023-46
Approved by:--
01/13/2025 City Council Agenda 53

ATTACHMENT 1
01/13/2025 City Council Agenda 54

RESOLUTION NO.2025-01

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF YUCAIPA,

CALIFORNIA, AMENDING THE GENERAL RULES AND PROCEDURES

FOR THE CONDUCT OF COMMISSIONS AND COMMITTEES IN THE

CITY OF YUCAIPA AND ADDING NEWLY ESTABLISHED

COMMITTEES
WHEREAS, advisory bodies are instrumental in advising and contributing to informed decision -making in the City of Yucaipa; and
WHEREAS, ensuring clear and consistent rules for the establishment and appointment of Commissions and Committees is fundamental to promoting public confidence in the decision - making process; and
WHEREAS, the City Council believes it is within the public interest to establish guidelines for the Commissions and Committees; and
WHEREAS, these regulations aim to enhance transparency, inclusivity, and community participation, fostering trust, accountability, and collaboration in local government; and WHEREAS, reviewing the list of City Council Committees and Committee functions on a regular basis is necessary in order to ensure consistency and relevancy; and WHEREAS, the City wishes to update the list of City Council Committees, their functions, and meeting dates and times.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF YUCAIPA HEREBY RESOLVES AS FOLLOWS:

Section 1. Resolution No. 2023-46 is hereby rescinded.

Section 2. The findings above are true and correct and incorporated herein by this reference.

Section 3. The City Council hereby adopts the General Rules and Procedures for the Conduct of Commissions and Committees of the City of Yucaipa attached hereto as Exhibit "A„
Section 4. The City Council hereby adopts the list of Commissions & Committees, Committee functions, and meeting times, attached hereto as Exhibit `B." Previously existing Committees not listed in Exhibit `B" are hereby disbanded. \1
01/13/2025 City Council Agenda 55

Section 5. The City Manager is hereby authorized to amend the meeting dates and times as necessary.

PASSED, APPROVED, and ADOPTED this 13th day of January, 2025.

Jon Thorp, Mayor
ATTEST:

Ana V. Sauseda, MMC
Director of General Services/City Clerk
01/13/2025 City Council Agenda 56

Exhibit "A"

GENERAL RULES AND PROCEDURES FOR THE CONDUCT OF

COMMISSIONS AND COMMITTEES IN THE CITY OF YUCAIPA
ARTICLE I — Purpose.

These regulations shall promote transparency, inclusivity, efficiency, and effectiveness in the decision -making processes and establish standard rules and procedures for all commissions, committees, and citizen advisory committees established by the City Council except as otherwise provided by ordinance or resolution.

ARTICLE II — Membership.

Except as otherwise provided by ordinance or resolution:

Section 1. Except as provided in Exhibit B of Resolution No. 2025-01, each member of the City Council may nominate at least one (1) person for membership on any commission or committee established by the City Council. Members shall be appointed by a majority vote of the City Council.

Section 2. Except as provided in Exhibit B of Resolution No. 2025-01, every Member appointed to a commission or committee must meet the same qualifications as members of the City Council as described in Government Code Section 36502(a) for the City of Yucaipa or an unincorporated community adjacent to the City of Yucaipa. If, during a Member's term in office, such Member moves their residence outside the city limits or an unincorporated community adjacent to the City of Yucaipa, their office shall immediately become vacant. The Member must notify the City Clerk in writing within ten (10) days of such event. A majority of the Members appointed to a commission or committee subject to this section shall be residents of the City of Yucaipa.

Section 3. Each Member of a commission or committee shall serve without compensation unless otherwise provided by ordinance or resolution adopted by the City Council.

ARTICLE III — Term of office.

Section 1. Each Member appointed by the City Council shall serve a term of two years, except as otherwise provided by ordinance or resolution. Even with the expiration of a term, each Member shall serve until their successor is duly qualified and appointed. Members serve at the pleasure of the City Council and may be removed at any time by a vote of the City Council.

Section 2. Unless otherwise prohibited or regulated by law, all Members of commissions and committees shall serve for the term designated in this article unless sooner terminated at the will and pleasure of the City Council.
01/13/2025 City Council Agenda 57

ARTICLE IV — The Members.

Section 1. Every commission and committee shall elect a Chairperson and a Vice -Chairperson from among its Members. Each shall serve a term of one year until a successor is appointed and takes office. The staff person assigned, if any, to the commission or committee shall serve as a non -voting Secretary. If no staff person is assigned, then the commission or committee shall appoint one of its members to serve as Secretary.

A. The Chairperson. In collaboration with the Secretary, and subject to the preparation of items for the agenda, the Chairperson will schedule dates and times for meetings on matters within the jurisdiction of the commission or committee, ensuring that agendas are created, circulated, and duly posted in compliance with the Brown Act and local regulations. The Chairperson will officiate and conduct meetings, serving as the parliamentarian, providing leadership, and ensuring that Members are aware of their obligations and that the commission, or committee complies with its responsibilities. The Chairperson will ensure there is sufficient time during the meeting to discuss only the agenda items professionally.

The Chairperson will discharge the following functions:

I. Facilitate communications between the public, staff, and the commission or committee in a manner that is consistent with this procedure.

2. Be accessible and to serve as a resource to other Members in resolving issues which may arise.

3. As time permits, and as need arises, attend the portion of meetings that relate to common interests of the Council and the commission or committee.

B. The Secretary. Appointed by the City Manager to staff the commission or committee meetings, the Secretary shall attend all commission and committee meetings. In collaboration with the Chairperson, the Secretary shall establish the agenda, which shall be finalized, furnished to the City Clerk, and posted in compliance with the Brown Act. The Secretary shall ensure that adequate records are maintained reflecting every determination, finding, and action by the commission or committee, consistent with City guidelines and state law. Either the Secretary or the City Attorney, which may be assigned to staff the Commission and Committee, may be called upon by the Chairperson to be a resource on items involving parliamentary process and procedure.

Section 2. Upon taking office and throughout their time of service, each Member appointed by the City Council shall reflect the following public service values at all times:

A. Each Member will strive to act fairly and respectfully when reviewing and considering items presented and making decisions based on the merits of the issues, honoring the City's obligations imposed by law, and honoring the public's expectation that decision -makers will be fair and impartial treating all people and projects equitably.

B. Each Member will exhibit compassion, conveying the City's care for and commitment to its community members and the needs of the public, officials, and staff.

C. Each Member will treat fellow officials, staff, and the public with courtesy, even when disagreeing, and focus on the merits in discussions, not personalities, character, or 01/13/2025 City Council Agenda 58

motivations, and comply with the rules of decorum and behavior guidelines contained in this section.

D. Each Member will responsibly discharge their role, attending all scheduled meetings in adherence to the Article VIII, reviewing materials and not disclosing confidential information, and representing the City's official positions to the best of the Member's ability when authorized to do so while refraining from taking any action that might appear to compromise the Member's independent judgment. In taking responsibility for the Member's own actions, the Member will not use information acquired in the Member's public capacity for personal advantage and will not represent a third party's interests to the City.

E. Each Member will exercise the functions of the appointed office with integrity, remaining truthful with fellow Members, the public, and others, and be prepared to make unpopular decisions to further the public's interest and disclose instances of wrongdoing to the appropriate authorities.

F. Each Member will be mindful of their obligation as a public official to serve the whole community, keep the public trust, and promote the efficient use of the City's resources.

G. Each Member will strive to collaborate with City staff and each other, recognizing that staff and Members are on the same 'team' and are part of the same City organization.

H. Each Member will be mindful of and promote the City's interests as articulated in the City Council's adopted goals, general plan, resolutions, and ordinances. Achieving the public's benefit as expressed therein shall guide the Member's actions above their individual interests or the interests of special interest groups.

I. If authorized by the commission or committee to speak to the City Council on its behalf, the Member shall strive to fairly represent the stance and views of the entire commission or committee on the item being discussed.

J. Failure to follow any of the above items established in this section may be grounds for removal by an affirmative vote of a majority of the City Council.

ARTICLE V — Agenda items.

Section 1. All items placed on the agenda shall be within the jurisdiction of the commission or committee.

Section 2. The Secretary will be responsible for the preparation of meeting agendas. The written agenda shall be published and posted, and no action or discussion shall take place on any item not appearing on the posted agenda except as permitted by the terms and provisions of The Brown Act.

Section 3. In addition to items placed on the agenda by the secretary, any commission or committee Member may propose that an item be placed on a future agenda. The Member's proposal shall be included on the agenda first for discussion and evaluation by the commission or committee. The criteria for including an item on the agenda for future consideration shall be:

A. Whether the item is within the jurisdiction of the commission or committee: and B. Whether the item is part of the approved commission or committee work plan; and C. Whether sufficient staffing and resources are available to ready the item for action on the requested future date.
01/13/2025 City Council Agenda 59

Section 4. If all the above criteria are satisfied and the commission or committee agrees by a majority vote that the proposed item should be discussed for a future date, the Secretary of that commission or committee shall place the item on an appropriate future agenda of the commission or committee.

ARTICLE VI — Meetings and Quorum.

Section 1. Each commission or committee shall fix the time and place of its regular meetings and may hold special meetings as prescribed by California state law. Each commission or committee shall hold regular meetings at least once each quarter except as otherwise provided by ordinance or resolution. The City Manager is authorized to amend the meeting dates and times as necessary.

Section 2. A majority of the voting members of the commission or committees appointed constitutes a quorum. An affirmative vote of at least a majority present is required to take official action. Any question on which the vote is tied is lost, provided that the presiding officer or any member may request the item be carried over to the next regular meeting at which a full commission or committee will be present.

ARTICLE VII — Organization
Section 1. Each commission or committee shall use Rosenberg's Rules of Order, and the City Council's own adopted procedures, which shall be the rules of order and procedure for the transaction of business.

Section 2. Notwithstanding the above, rulemaking and appellate commissions may propose more specific rules of order and procedure, which shall be reviewed by the City Attorney and approved by the City Council before use.

ARTICLE VIII — Attendance Policy
Section 1. Members appointed by the City Council to serve on a City commission or committee are expected to attend each regular or special meeting of that commission or committee.

Section 2. For purposes of this policy, an excused absence is any absence with notification given to the Chairperson and staff at least twenty-four (24) hours before the meeting.

Section 3. A Member may have a maximum of three (3) excused absences per twelve (12) months.

On the third excused absence, the City Clerk shall send a warning letter to the Member, including a copy of this policy. If a Member has more than three (3) excused absences in a twelve (12) month period, the procedure in Section 5 of this Article below shall commence.

Section 4. An unexcused absence is any other absence. A Member may have a maximum of two (2) unexcused absences in twelve months. On the second unexcused absence, the City Clerk shall send a warning letter to the member. If a member has more than two (2) unexcused absences in twelve months, the procedure in Section 5 of this Article below shall commence. 01/13/2025 City Council Agenda 60

Section 5. If a subsequent absence under Section 3 and 4 of this Article above occurs in the twelve (12) month period, the City Clerk shall send a letter to the member putting them on notice that they are in violation of the attendance policy and requiring a response within seven days and whether they wish to continue on the commission or committee or resign.

Section 6. The Member may respond to the City Clerk and provide a reasonable explanation for the absences, allowing the Member to continue serving unless there is a subsequent absence.

However, if the Member either does not respond to the City Clerk's letter with an explanation of the absences, does not resign, or incurs an additional absence during the twelve (12) month period (whether excused or not), the Member will be deemed to have resigned. The City Manager shall issue a letter to the Member notifying them that they are in violation of this policy, have yet to respond to the inquiry, or have exceeded the number of absences allowed under this policy and, therefore, have resigned their position. Upon issuance of the letter, the appointment shall be deemed vacant.

ARTICLE IX — Vacancies.

If a vacancy occurs other than by expiration of a term, the City Council shall appoint a Member to serve for the unexpired portion of the term in the same manner as the original appointment.

ARTICLE X — Removal from office.

Section 1. The term of a Member shall automatically expire in the event of the Member's death or resignation, or if the requirements outlined in Article II Section 2, are no longer met.

Section 2. An affirmative vote of the City Council may remove any Member. 01/13/2025 City Council Agenda 61

Exhibit "B"

AD -HOC COMMI
The following ad -hoc committees will meet on an as -needed basis:
• Casa Blanca House Advisory Ad -Hoc Committee
• Community Activity Grant Application Review Ad -Hoc Committee • Five Winds Ranch Improvement Advisory Ad -Hoc Committee • Library Ad -Hoc Committee
• Solid Waste Ad -Hoc Committee
• Public Arts Ad -Hoc Committee
• Public Safety Ad -Hoc Committee
• Yucaipa Valley Chamber of Commerce Ad -Hoc Committee
CITIZEN ADVISORY COMMITTEES�:W

ECONOMIC DEVELOPMENT ADVISORY COMMITTEE (EDAC)
GOAL: The Economic Development Advisory Committee in the City of Yucaipa aims to foster sustainable economic growth, enhance the local business environment, and improve the overall quality of life for residents by providing recommendations, strategies, and support to the City's economic development initiatives. The committee shall act in an advisory capacity to the City Council in the development of policies, programs, and initiatives related to economic development.

MEMBERS: The committee shall consist of eight (8) members:
• One (1) member from the Chamber of Commerce
• One (1) member from the Board of Realtors
• One (1) member from Crafton Hills College
• One (1) member from the Yucaipa-Calimesa Joint Unified School District • One (1) member from a Financial Institution
• One (1) Local Developer
• Two (2) at -large members who must own or represent a business located in Yucaipa, or in an unincorporated county area adjacent to City boundaries, and must not represent a business from one of the above -mentioned organizations/categories, and
In addition, the Council may appoint one (1) non -voting Councilmember to serve as a liaison to this committee.
01/13/2025 City Council Agenda 62

Committee members shall either be residents, property owners, or business owners of the City of Yucaipa. Business owners in unincorporated county areas adjacent to City boundaries shall also be eligible.

Appointments to EDAC shall be made by the City Council upon review of completed applications.

TERM: Each Committee member's term (at -large Councilmember appointments) shall run consistent with the general municipal election and shall be for two (2) years from January 1 to January 1.

MEETINGS: The EDAC Committee shall meet on a quarterly basis. The date and time will be determined by the committee.

HEALTHY YUCAIPA COMMITTEE
GOAL: The goal of the Healthy Yucaipa Committee is to promote community health and improve the quality of life for Yucaipa residents. The committee shall act in an advisory capacity to the City Council in policy matters pertaining to the Healthy Yucaipa Committee and assist the Youth advisory Committee in promoting healthy guidelines and choices for youth.

MEMBERS: The committee shall consist of nine (9) members:
• Two (2) non -voting members of the City Council
• Seven (7) of which shall be appointed by the City Council. Each member of the City Council may nominate at least one (1) person for membership.

Members shall be appointed by a majority vote of the City Council. ***The Committee shall have the option to recommend a tenth member for appointment by the City Council as a non -voting youth member.

TERM: Each Committee member's term shall run consistent with the general municipal election and shall be for two (2) years from January 1 to January 1.

MEETINGS: The committee shall meet on a monthly basis. The date and time will be determined by the committee.

MEASURE S CITIZEN OVERSIGHT COMMITTEE
GOAL: The Measure S Citizen Oversight Committee was established to independently review and advise upon the city's expenditure of proceeds generated by the transactions and use tax.

MEMBERS: The committee shall consist of five (5) members, all of whom shall be residents of the city.

TERM: Each Committee member's term shall run consistent with the general municipal election and shall be for two (2) years from January 1 to January 1.

MEETINGS: The committee shall meet as necessary to discharge the responsibilities of the committee.
01/13/2025 City Council Agenda 63

MOBILEHOME PARK COMMITTEE
GOAL: The goal of the Mobilehome Park Committee is to regularly provide information related to the City's Mobilehome rent stabilization program and to engage in an open exchange of information on matters concerning mobilehome parks in the City of Yucaipa.

MEMBERS: The committee shall consist of eight (8) members:
• Five (5) Yucaipa Mobilehome Park Residents under Rent Control • Two (2) Yucaipa Mobilehome Park Owners or Owner Representatives • One (1) Industry Representative
Mobilehome Park Owners or Owner Representatives need not be residents of the City of Yucaipa.

TERM: Each Committee member's term shall run consistent with the general municipal election and shall be for two (2) years from January 1 to January 1.

MEETINGS: The committee shall meet on a bi-annual basis. The date and time will be determined by the committee.

TRAILS & OPEN SPACE COMMITTEE
GOAL: The goal of the Trails and Open Space Committee is to provide recommendations regarding the preservation of open space in the City of Yucaipa and the expansion of the City's multipurpose trail network. The committee shall act in an advisory capacity to the City Council in matters related to acquisition and maintenance of public open space the implanting directives related to the City's Master Trails Plan.

MEMBERS: The committee shall consist of nine (9) members. Any resident of the City, as well as residents in an unincorporated county area adjacent to City boundaries, shall also be eligible to serve on the Trails & Open Space Committee.

Each member of the City Council may nominate at least one (1) person for membership. Members shall be appointed by a majority vote of the City Council.

The Trails and Open Space Committee shall appoint one (1) member to serve as a liaison to the Crafton Hills Open Space Conservancy.

TERM: Each Committee member's term shall run consistent with the general municipal election and shall be for two (2) years from January 1 to January 1.

MEETINGS: The committee shall meet on a monthly basis. The date and time will be determined by the committee.
01/13/2025 City Council Agenda 64

VECTOR CONTROL COMMITTEE
GOAL: The goal of the Vector Control Committee is to oversee vector control services in the City of Yucaipa. The committee shall act in an advisory capacity to the City Council in vector control matters and issues regarding rural, commercial and recreational animal raising and agricultural activities and the review of the annual manure management plans submitted for each ranch.

MEMBERS: The committee shall consist of ten (10) members:
• Two (2) representatives of the poultry industry
• Two (2) staff members
• One (1) Cooperative Extension Farm Advisor
• Three (3) members of the general public
• Two (2) non -voting members of the City Council
Appointments to the Vector Control Committee, with the exception of the 2 staff members, shall be made by the City Council upon review of completed applications.

The two (2) staff member positions shall be appointed by the City Manager or his designee.

TERM: Each Committee member's term shall run consistent with the general municipal election and shall be for two (2) years from January 1 to January 1.

MEETINGS: The committee shall meet on a monthly basis. The date and time will be determined by the committee.
01/13/2025 City Council Agenda 65

YOUTH ADVISORY COMMITTEE
GOAL: The goal of the Youth Advisory Committee is to empower youth, create opportunities for their input into community projects, programs, and events and enable them to have an influence and impact on issues and decisions they care about. The committee shall act in an advisory capacity to the City Council in policy matters pertaining to youth.

MEMBERS: The committee shall consist of fifteen (15) members:
• Thirteen (13) youth members
• Two (2) non -voting members of the City Council.

Youth member appointments shall be made by the City Council upon review of completed applications.

TERM: Student committee members shall serve a two-year term, from September 1 through September 1.

MEETINGS: The committee shall meet on a monthly basis. The date and time will be determined by the committee.

ATTENDANCE: The Attendance Policy outlined in Article VIII of the General Rules and Procedures for the Conduct of Commissions and Committees in the City of Yucaipa shall be applicable to the Youth Advisory Committee with the exception of Section 3. A member of the Youth Advisory Committee shall not miss 25% of the meetings of the committee.

COMMISSIO

PARK AND RECREATION COMMISSION
Please refer to Section 2.12 of the Yucaipa Municipal Code for information on the Park and Recreation Commission.

PLANNING COMMISSION
Please refer to Section 2.16 of the Yucaipa Municipal Code for information on the Planning Commission.
01/13/2025 City Council Agenda 66

STANDING COMMITTEES

FINANCE COMMITTEE
GOAL: The goal of the Finance Committee is to review the financial matters involving the City.

MEMBERS: The committee shall consist of two (2) members of the Yucaipa City Council.

TERM: Each Committee member's term shall run consistent with the general municipal election and shall be for two (2) years from January 1 to January 1.

MEETINGS: The Finance Committee shall meet on a monthly basis. The date and time will be determined by the committee.
01/13/2025 City Council Agenda 67

ATTACHMENT 2
01/13/2025 City Council Agenda 68

RESOLUTION NO.2023-46

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF YUCAIPA,

CALIFORNIA, ADOPTING THE FOLLOWING GENERAL RULES AND

PROCEDURES FOR THE CONDUCT OF COMMISSIONS AND

COMMITTEES IN THE CITY OF YUCAIPA AND RE-ESTABLISHING

CITY COUNCIL COMMITTEES, COMMITTEE FUNCTIONS, AND

SETTING COMMITTEE MEETING DATES AND TIMES
WHEREAS, advisory bodies are instrumental in advising, representing diverse voices, and contributing to informed decision -malting in the City of Yucaipa; and WHEREAS, ensuring clear and consistent rules for the establishinent and appointment of Commissions and Committees is fundamental to promoting public confidence in the decision - making process; and
WHEREAS, the City Council believes it is within the public interest to establish guidelines for the Commissions and Committees; and
WHEREAS, these regulations aim to enhance transparency, inclusivity, and community participation, fostering trust, accountability, and collaboration in local government; and WHEREAS, reviewing the list of City Council Committees and Committee functions on a regular basis is necessary in order to ensure consistency and relevancy; and WHEREAS, the City wishes to update the list of City Council Committee, their functions, and meeting dates and times.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF YUCAIPA HEREBY FINDS, DETERMINES, ORDERS, AND RESOLVES AS FOLLOWS:

Section 1. The findings above are true and correct and incorporated herein by this reference.

Section 2. The City Council hereby adopts the General Rules and Procedures for the Conduct of Commissions and Committees of the City of Yucaipa attached hereto as Exhibit "A".

Section 3. The City Council hereby adopts the list of Commissions & Committees, Committee functions, and meeting times, attached hereto as Exhibit "B." Previously existing Committees not listed in Exhibit "B" are hereby disbanded.

Section 4. The City Manager is hereby authorized to amend the meeting dates and times as necessary.

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Section 5. The City Council hereby rescinds and repeals any prior resolutions in conflict with this resolution.

PASSED, APPROVED, and ADOPTED this 27th day of November, 2023. /,
J stin Beaver, Mayor
ATTEST:

ClZrn6CA Sauseda, CMC
Director of General Services/City Clerk
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Exhibit "A"

GENERAL RULES AND PROCEDURES FOR THE CONDUCT OF

COMMISSIONS AND COMMITTEES IN THE CITY OF YUCAIPA
ARTICLE I — Purpose.

ARTICLE II — Membership.

Except as otherwise provided by ordinance or resolution:

Section 1. Except as provided in Exhibit B of Resolution No. 2023-46, each member of the City Council may nominate at least one (1) person for membership on any commission or committee established by the City Council. Members shall be appointed by a majority vote of the City Council.

Section 2. Except as provided in Exhibit B of Resolution No. 2023-46, every Member appointed to a commission or committee must be a City of Yucaipa resident for at least one year immediately prior to the individual's appointment. If, during a Member's term in office, such Member moves their residence outside the city limits, their office shall immediately become vacant. The Member must notify in writing the City Clerk within ten (10) days of such event.

Section 3. Each Member of a commission or committee shall serve without compensation unless otherwise provided by ordinance or resolution adopted by the City Council.

Section 4. Notwithstanding any other provisions of this Resolution, the Mayor shall have the provisional authority to create Ad -Hoc Committees as well as appoint to and remove Councilmembers from Ad -Hoc committees, all subject to ratification by a majority of the City Council at its next regularly scheduled meeting.

ARTICLE III — Term of office.

ARTICLE IV — The Members.

The Chairperson will discharge the following functions:

1. Facilitate communications between the public, staff, and the commission or committee in a manner that is consistent with this procedure.