De Novo Planning Group
Antioch General Plan Update and EIR
BUDGET
TASK/ACTIVITY Traffic Econ/Fiscal Outreach Cultural Direct Costs W-Trans EPS Kearns & West Cogstone Printing, etc.
hours $225 hours $175 hours $155 hours $135 hours Fee Fee Task 1: Project Initiation/Data Collection 8 $1,800 16 $2,800 20 $3,100 28 $3,780 72 $11,480 $11,480 Task 2: Community Participation Program 190 $42,750 180 $31,500 88 $13,640 24 $3,240 482 $91,130 $114,450 $3,500 $209,080 Task 3: Existing Conditions Report 105 $23,625 205 $35,875 240 $37,200 72 $9,720 622 $106,420 $14,320 $23,370 $41,151 $800 $186,061 Task 4: Issues, Opportunities, and Land Use Alts 80 $18,000 120 $21,000 28 $4,340 66 $8,910 294 $52,250 $52,250 Task 5a: Draft General Plan 260 $58,500 280 $49,000 240 $37,200 50 $6,750 830 $151,450 $14,070 $61,130 $1,500 $228,150 Task 5a: Final GeneralPlan 40 $9,000 60 $10,500 40 $6,200 18 $2,430 158 $28,130 $2,500 $30,630 Tak 7: Meetings and Project Management 140 $31,500 80 $14,000 24 $3,720 8 $1,080 252 $50,300 $8,350 $58,650 GENERAL PLAN SUBTOTAL 823 $185,175 941 $164,675 680 $105,400 266 $35,910 2710 $491,160 $36,740 $84,500 $114,450 $41,151 $8,300 $776,301 EIR Project Initiation (Kick-off, NOP, Scoping) 12 $2,700 16 $2,800 16 $2,480 6 $810 50 $8,790 $400 $9,190 Draft Environmental Impact Report 200 $45,000 340 $59,500 250 $38,750 88 $11,880 878 $155,130 $78,455 $1,000 $234,585 Final Environmental Impact Report 40 $9,000 80 $14,000 28 $4,340 0 $0 148 $27,340 $500 $27,840 MMRP and CEQA Findings 4 $900 8 $1,400 16 $2,480 0 $0 28 $4,780 $4,780 EIR SUBTOTAL 256 $57,600 444 $77,700 310 $48,050 94 $12,690 1104 $196,040 $78,455 $0 $0 $0 $1,900 $276,395 Update Zoning Code 202 $45,450 268 $46,900 50 $7,750 68 $9,180 588 $109,280 $109,280 ZONING SUBTOTAL 202 $45,450 268 $46,900 50 $7,750 68 $9,180 588 $109,280 $109,280 Subtotals 1,281 $242,775 1,653 $242,375 1,040 $153,450 428 $48,600 4,402 $796,480 $115,195 $84,500 $114,450 $41,151 $10,200 $1,161,976 TOTAL FEE $1,161,976
Contingency Budget 10% $116,198
De Novo reserves the right to shift and reallocate budget between tasks and team members, provided that the total project budget does not increase.
In order to keep costs down, printed hard copies will be kept to a minimum.
Detailed subconsultant budgets available upon request
TOTALS
ENVIRONMENTAL IMPACT REPORT
Project Manager/ Principal
Planner
GIS/Graphics
Contingency Budget
ACTIVITY
TOTALS
GENERAL PLAN UPDATE
ZONING CODE UPDATE
Senior Planner De Novo SubtotalAssociate Planner
B60
8 Agenda Item #
STAFF REPORT TO THE CITY COUNCIL
DATE: Regular Meeting of August 26, 2025
TO: Honorable Mayor and Members of the City Council
SUBMITTED BY: Derek P. Cole, Interim City Attorney
APPROVED BY: Bessie Marie Scott, City Manager
SUBJECT: Process for Appointment to Fill the City Clerk Vacancy
RECOMMENDED ACTION
It is recommended that the City Council adopt a resolution inviting letters of interest/applications for appointment to fill the City Clerk vacancy and establishing dates and rules for the application process.
FISCAL IMPACT
The anticipated costs of the appointment process are minimal and limited primarily to staff time, public noticing, and copying. No significant fiscal impact is expected.
DISCUSSION
On July 30, 2025, City Clerk Melissa Rhodes submitted her written resignation effective immediately. At its regular meeting of August 12, 2025, the City Council directed that the vacancy be filled by appointment rather than by special election. State law requires that the appointment be made within 60 days of the vacancy, or no later than September 30, 2025.
Prior Appointment Process
The City last filled a City Clerk vacancy by appointment in 2011. At that time, the City Council adopted a process to ensure transparency, fairness, and public participation. That process included the following features:
1. Applications and Required Materials . Interested applicants were required to submit:
• A Letter of Interest (not to exceed 400 words) describing interest, qualifications, background, and other relevant information;
Antioch City Council Report
August 26, 2025 Agenda Item #8 2
• A Nomination Paper signed by at least 20 but not more than 30 registered Antioch voters; and
• A completed Statement of Economic Interest (Form 700), as required by the Fair Political Practices Commission.
2. Eligibility. Applicants were required to be registered voters of the City of Antioch, consistent with the statutory qualification for an elected City Clerk.
3. Filing Deadline. Applications were required to be filed in the Office of the City Clerk by a fixed date and time.
4. Public Review. All completed applications were deemed public records and made available for public review.
5. Oral Presentations to Council . Each applicant was invited to make a brief oral presentation (no more than five minutes) at the Council meeting at which the appointment was considered. The Council had the opportunity to ask questions of the applicants.
6. Appointment at Open Session. Following applicant presentations and any public comment, the City Council deliberated and made the appointment during open session of the Council meeting.
Proposed 2025 Appointment Process
Staff recommends that the Council follow the same process as was used in 2011, using the following dates:
• Applications would be due in the City Clerk’s Office no later than 4:30 p.m., Thursday, September 11, 2025.
• The City Council would hold applicant interviews and consider appointment at its regular meeting of Tuesday, September 23, 2025.
As noted in my previous staff report, the appointee would serve until just after certification of the November 2026 special election, consistent with state law governing resignations in the first half of an office. The remaining half of the term would be served by whomever is elected in that election.
This process balances transparency, fairness, and efficiency, and ensures compliance with the Government Code deadline for appointment at the end of September, 2025.
ATTACHMENT
A. Resolution inviting applications for appointment to fill the City Clerk vacancy
ATTACHMENT A
RESOLUTION NO. 2025/***
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANTIOCH
INVITING APPLICATIONS FOR APPOINTMENT TO THE
UNEXPIRED TERM OF CITY CLERK
WHEREAS, Melissa Rhodes has resigned as City Clerk effective July 30, 2025;
WHEREAS, Government Code §36512 provides that the City Council may appoint a registered voter in Antioch to the City Clerk vacancy to fill the vacant position;
WHEREAS, the appointment must be made within 60 days of the vacancy;
WHEREAS, the current duties of the elected part -time City Clerk are: attend City Council meetings; oversee the minute taking at City Council meetings; prepare announcements of openings on City Commissions; and preside over ceremonial functions; and
WHEREAS, the City Council desires to invite letters of interest from those persons who are registered Antioch voters and are interested in being appointed as City Clerk, with the first half of term expiring in November 2026, as provided under California law;
NOW, THEREFORE, BE IT RESOLVED that the following rules are established for the invitation and consideration of applications:
1. Not later than 4:30 p.m. on September 11, 2025, persons interested in being considered for appointment to the remaining term of the City Clerk shall submit to the City Clerk's Office:
a) Letter of interest not exceeding 400 words, indicating why the applicant has an interest in being appointed as the City Clerk to the Antioch City Council, their qualifications, background, and any other information which the candidate considers would be useful to the City Council in selecting and making an
appointment;
b) Nomination Paper with the signatures of at least 20 but not more than 30 Antioch registered voters; and
c) A completed Statement of Economic Interests (Form 700 from the Fair Political Practices Commission)
RESOLUTION NO. 2025/***
August 26, 2025
2. On September 23, 2025, starting at 5:30 p.m. in an open and public meeting of the City Council, each applicant may make an oral statement to the City Council not exceeding five minutes in length, summarizing their letter of interest and responding to any questions from the City Council.
3. It is the intention of the City Council to make an appointment at September 23, 2025, meeting as provided above.
* * * * * * *
I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Antioch at a regular meeting thereof, held on the 26th day of August 2025, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
CITY CLERK OF THE CITY OF ANTIOCH