Agenda packet — Arroyo Grande City Council, March 28, 2023 (part 4 of 5)

Item 11.a.

City Council
Discussion and Consideration of a Project Status Update and Direction Regarding the Brisco-Halcyon Interchange Modification Project
March 28, 2023

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subcommittee was convened and voted to support the No Project Option, citing the increasing costs associated with the Project and a desire to shift resources to other City priorities (see Attachment 2).

On April 26, 2022, the City Council considered a project status update and design services proposals for the Project. During deliberations, the City Council echoed the recommendation of the subcommittee, expressing concerns about the escalating costs and limited budget of the City. However, new information was presented during the April 26th discussion regarding additional federal grant opportunities for the Project created by the Bipartisan Infrastructure Investment and Jobs Act. Ultimately, the City Council directed staff to pursue a 2022 Multimodal Projects Discretionary Grant Opportunity (MPDG), commonly called INFRA and Rural grants, for the Project to fill the significant gap in funding for the Project. Based on the City Council’s discussion at that meeting, staff’s understanding was that this direction was, in a sense, a final attempt for funding of the Project.

On May 24, 2022, the City Council considered the 5-year Capital Improvement Program Budget (Attachment 7). The Final Project report and environmental documents for the project estimated a total project cost for all phases of the project, including project approval & environmental determination, design, right of way, construction, construction support, and cost escalation, totaling $38.2 million. This total, however, includes not only the roundabout construction, but also an estimated $6.1 million for the proposed sound walls and the East Grand Avenue/US 101 southbound ramp. On March 26, 2019, Council directed staff to phase in, defer, or remove these two elements of the project in order to reduce the overall cost (see Attachment 4). As a result, the FY 2021-26 CIP reflected a total project cost of $32.1 million. On April 26, 2022, Council received an update regarding the project and consideration of design services proposals and provided direction to staff to pursue funding from the United States Department of Transportation’s MPDG program (see Attachment 1). In preparation of that grant application, staff proposed to seek funding for the entire project, including the proposed sound walls, the East Grand Avenue/US 101 southbound ramp, and expenditures to date of $2.6 million for project approval and the necessary environmental determination. The 5-Year CIP included in the Mid-Cycle FY 2022-23 Budget Update reflects a total project cost of $35.6 million to complete the project ($38.2M total cost - $2.6M work completed = $35.6M to complete). Additionally, the revised CIP removed the previously identified local sales tax revenue allocated to the project, as the intent of the grant application is to fully fund the project through grants and otherwise-identified impact fee revenue.

In December 2022, staff was informed by the US Department of Transportation that the City’s application did not receive funding under this program.

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Item 11.a.

City Council
Discussion and Consideration of a Project Status Update and Direction Regarding the Brisco-Halcyon Interchange Modification Project
March 28, 2023

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ANALYSIS OF ISSUES:

The approved Mitigated Negative Declaration included three options: Alternative 4C, Alternative 1, and the no-build alternative. The no-build alternative continues the existing operational deficiencies in the project area and maintains the Brisco Interchange as it currently exists. Staff is recommending that the City Council direct staff to pursue the No Project option due to the continuing escalation of costs for the project and the inability to obtain gap funding through the US Department of Transportation grant program.

Potential Future Improvements
If Council approves staff’s recommendation to select the No Project option at this time, staff anticipates continuing to evaluate potential improvements at the Brisco-Halcyon Interchange area and potential funding sources for these improvements. Funding sources may include the $1,549,000 in Traffic Signalization Impact fees and $1,031,000 in Transportation Facilities Impact Fees previously allocated to this Project. In addition, staff will continue to confer with SLOCOG staff regarding any possibilities that a portion of the $6.6 million in STIP funds allocated to this Project might be reallocated to a different project that would relieve regional congestion within the City. However, SLOCOG has indicated that the STIP funding must be obligated for construction by June 30, 2024, and a project would need to be under construction in 2025. Staff also recognizes issues with the feasibility and circulation impact to the City of completing the Brisco Interchange Project in this timeline, as the Traffic Way Bridge and Halcyon Complete Streets projects are currently scheduled for FY 2024-2025.

Depending on the outcome of discussions with SLOCOG regarding available funding and the anticipated need and benefit of each of these improvements, staff will include viable improvements in a future Capital Improvement Plan for consideration by Council.

ALTERNATIVES:

The following alternatives are provided for Council’s consideration:

1. Receive the Project status report and direct staff to pursue Option 1 - No Project; or

2. Receive the Project status report and direct staff to pursue additional funding sources for the Project; or

3. Provide other direction to staff.

ADVANTAGES:

Approving the Option 1 - No Project will allow staff to cease commitment in seeking additional funding and staff time toward the Project, allowing a significant shift in personnel and financial resources toward other City Council priorities, including delayed street repair, pavement maintenance, and sidewalk gap closures.

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Item 11.a.

City Council
Discussion and Consideration of a Project Status Update and Direction Regarding the Brisco-Halcyon Interchange Modification Project
March 28, 2023

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DISADVANTAGES:

The recommended No Project Option does not meet the purpose and need identified for the Project. By selecting this option, the City would lose the $6.6 million in STIP funds that have been granted for the Project and would forego the previously spent $2.6 million invested over the last 20+ years without the construction of improvements.

ENVIRONMENTAL REVIEW:

This project is subject to both the California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA). In January 2021, Council approved the Initial Study and Mitigated Negative Declaration (IS/MND) for the project, which included consideration of Alternative 4C, Alternative 1, and the no-build alternative. In April 2021, the project report and Environmental Assessment were completed and approved by Caltrans, which concluded the PA&ED Phase.

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Attachments:

1. April 26, 2022 City Council Staff Report and Minutes

2. March 30, 2022 Brisco Subcommittee Minutes

3. Link to Final Project Report with IS/MND and EA

4. Link to March 26, 2019 City Council Staff Report

5. Link to January 26, 2021 City Council Staff Report

6. Link to May 11, 2021 City Council Staff Report

7. Link to May 24, 2022 City Council Staff Report

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3/15/23, 1:22 PM City Council Meeting - April 26, 2022
https://pub-arroyogrande.escribemeetings.com/Meeting.aspx?Id=fff2463d-5520-4d8a-8497-dbca35bc3e13&Agenda=PostMinutes&lang=English 4/5

10.a

11. 11.a

12. Community Development Director Pedrotti introduced the item and City Engineer Dickerson provided a presentation of the item and responded to questions from Council.

Council discussion ensued around Federal grant funds that were recently made available for the project.

Mayor Ray Russom invited public comment. Speaking from the public were Jim Guthrie, Patty Welsh, and Sean Macias. No further public comments were received.

Moved by Council Member Paulding
Seconded by Council Member Barneich
Received the Project status report, considered options regarding design services proposals received, and directed staff to defer award of a design contract for the Project and to work with SLOCOG (San Luis Obispo Council of Governments) to pursue a new funding opportunity.

AYES
(4)
Council Member Paulding, Council Member Barneich, Council Member Storton, and Mayor Pro Tem George
NOES
(1)
Mayor Ray Russom
Passed (4 to 1)
Mayor Ray Russom called for a brief break at 7:50 p.m. The Council reconvened at 7:55 p.m.

Administrative Services Director Valentine, Assistant City Manager/Public Works Director Robeson, City Manager McDonald, and Joe Ririe, Pavement Consultant presented the staff report and recommended that the Council: 1) Receive and file the 2022 PMP Update report; and 2) Direct staff to prepare a ballot measure for the November 8, 2022 consolidated election seeking a 1% local sales tax increase, to be provided at the June 14, 2022 City Council meeting.

Council discussion ensued around adding language to the measure regarding an annual local sales tax allocation report, a public hearing every five years to review the need for the tax, and whether or not to include an advisory measure.

City Manager McDonald responded to questions from Council.

Mayor Ray Russom invited public comment. Speaking from the public were Daryl Sheck, Jim Guthrie, and Debbie Malicoat. City Clerk Matson read into the record written comments received from Nicole Bryant. No further public comments were received.

City Attorney Carmel clarified the definitions of a special tax versus a general tax.

Mayor Ray Russom requested staff pursue a Lease Revenue Bond. Council Member Paulding concurred and requested information regarding timing.

Moved by Council Member Storton
Seconded by Council Member Barneich
1) Receive and file the 2022 PMP Update report; 2) Direct staff to prepare a ballot measure for the November 8, 2022 consolidated election seeking a 1% local sales tax increase as a general tax, to be provided at a date uncertain; 3) Include language in the ballot measure regarding the use of the funds; 4) Include the requirement of an annual sales tax allocation report; and 5) Include the requirement of a public hearing every five years.

AYES
(5)
Mayor Ray Russom, Council Member Paulding, Council Member Barneich, Council Member Storton, and Mayor Pro Tem George Passed (5 to 0)
The City Council provided brief reports from the following committee, commission, board, or other subcommittee meetings that they attended as the City’s appointed representative.

Discussion and Consideration of a Project Status
Update and Design Services Proposals, and
Direction Regarding a Preferred Option for the
Brisco Interchange Modification Project

NEW BUSINESS
Discussion of Infrastructure Financing Options and
Consideration of a Sales Tax Measure

CITY COUNCIL REPORTS
ATTACHMENT 1

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MEMORANDUM
TO: City Council
FROM: Brian Pedrotti, Community Development Director
BY: Robin Dickerson, PE, City Engineer
SUBJECT: Discussion and Consideration of a Project Status Update and Design Services Proposals, and Direction Regarding a Preferred Option for the Brisco Interchange Modification Project
DATE: April 26, 2022
SUMMARY OF ACTION:

Consideration of the project status update and direction regarding design services options for the Brisco-Halcyon Road Interchange Modifications project (Project) will allow staff to either move forward with the design phase of the project, or allow staff to shift resources to other critical infrastructure City priorities.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

The total estimated future cost of the Project is $32.1 million. Table 1 shows the total estimated costs and funding sources for the Project as shown in the FY 2021-23 Biennial Budget:

Table 1
Total Funding 2021-22 Revenue to
Source Budget to Date Total Budget 2022-23 2023-24 2024-25 2025-26 Complete Regional SHA 482,320 482,320
STIP 6,624,000 3,312,000 3,312,000 6,624,000
Other Financing 21,695,598 4,558,781 8,568,408 8,568,409 21,695,598 General Fund 312 312
Traffic Signalization 959,183 479,591 479,592 959,183
Transp Facility 3,657,692 2,036,473 790,000 831,219 1,621,219 Sales Tax 1,300,000 100,000 950,000 200,000 50,000 1,200,000 Total 34,719,105 2,619,105 790,000 6,340,000 12,559,999 12,410,001 32,100,000

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City Council
Discussion and Consideration of a Project Status Update and Design Services Proposals, and Direction Regarding a Preferred Option for the Brisco Interchange Modification Project
April 26, 2022

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The budgeted design costs are $1.4 million. The proposed design costs for the four proposals received ranged from $1.59 to $2.43 million, exceeding the budgeted design costs by at least $200,000 and upwards of $1 million. To date, the City has spent approximately $2.6 million related to the Project, which was funded using Transportation Facility funds, Regional State Highway Account (SHA) and local sales tax funds. Nearly all of these costs were associated with the Project Approval and Environmental Determination Phase of the Project.

RECOMMENDATION:

Receive the Project status report, consider options regarding design services proposals received, and direct staff to pursue the No Project Option consistent with the recommendation of the Brisco-Halcyon Interchange Subcommittee.

BACKGROUND:

The Brisco-Halcyon Road Interchange Project has been underway since the late 1990’s.

In 2004, the San Luis Obispo Council of Governments (SLOCOG) provided $465,000 in regional and State Transportation Improvement (STIP) funds for project development. In 2005, the City Council approved a consultant services agreement with Wood Rodgers to complete the Project Approval and Environmental Determination Phase (PA&ED). During the 2012 State Transportation Improvement Program (STIP) programming year, SLOCOG allocated $5,624,000 in STIP funding for construction of the interchange project. SLOCOG increased this amount to $6,624,000 during the 2014 STIP programming year.

Over the past seventeen years, numerous studies, meetings and discussions have been conducted, including evaluation of eighteen proposed alternatives. The background and description of the final alternatives were described in the staff report for the March 26, 2019 City Council meeting (see Attachment 4). During this March 2019 meeting, the City Council approved Alternative 4C as the preferred alternative over Alternative 1 and a nobuild alternative. At this time, total project costs were estimated at $22.7 million. This milestone decision allowed City staff and consultants to complete the project report and environmental documents for consideration and approval by Caltrans.

In January 2021, Council approved the Initial Study and Mitigated Negative Declaration (IS/MND) for the Project, which included consideration of Alternative 4C, Alternative 1, and the no-build alternative. By this time, Project costs had escalated to $25.9 million. In April 2021, the Project Report and Environmental Assessment were completed and approved by Caltrans, which concluded the PA&ED Phase. In May 2021, the 5-Year

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Capital Improvements Program included updated total Project costs of $32.1 million. The staff reports for these previous meetings are provided as Attachments 4-6.

In December of 2021, City staff issued a Request for Qualifications (RFQ) for design services for the Project, specifically of Alternative 4C. Staff received four proposals.

Following staff review of the proposals, interviews were held with all four firms and they were ranked based on qualifications presented in their proposals and as a result of the interviews. Staff then entered into negotiations with the top ranked firm, Quincy Engineering.

During the course of the project, the City Council created a Brisco-Halcyon Road subcommittee consisting of staff and two Councilmembers to help provide guidance and recommendations to the full Council given the increasing size and scope of the project.

Records indicate that the subcommittee met periodically from at least 2008 until the present, including recently in April 2018 and January 2019. On March 30, 2022, the latest subcommittee meeting was convened to discuss the results of the proposals and to make a recommendation to the City Council on moving forward with the Project (see discussion below). The subcommittee consists of two Councilmembers, Council Member Storton and Council Member Paulding, with City staff present including the City Manager, Assistant City Manager/Public Works Director, Community Development Director, and City Engineer. At the subcommittee meeting, the City Engineer made a presentation (Attachment 3) outlining the history of the Project, the outcome of the RFQ for design services, and three options for consideration by the committee, as discussed in more detail below.

ANALYSIS OF ISSUES:

Request for Qualifications
The scope of work prepared for the project for the 2022 RFQs was limited to designs for Alternative 4C. The scope also included a cap on the cost of construction of $12–15 million, with cost reduction realized through phasing, deferring of improvements, value engineering and finding opportunities for additional funding sources.

All four firms proposed similar cost reductions which included the following:
 Shifting the roundabout to the northeast, which would reduce the impacts and right of way acquisition needs on the County property;
 Reducing the size of the Park and Ride lot and deferring it to a later phase;  Elevating the roundabout, which would reduce the retaining walls required;  Deferring the Grace Lane/Rodeo Drive improvement;
 Deferring the US 101 southbound on-ramp realignment;
 Deferring the sound walls; and
 Looking for additional phasing opportunities of portions of the roundabout itself.

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All four firms also identified similar constraints and concerns for the Project and the ability to deliver the scope of work, which included the following:
 Caltrans approval of and the process for determining phasing options;  The significant relocation of utilities and timing of relocation; and  Inflationary costs of construction.

Quincy Engineering was determined to be the top-ranked proposal, and City Staff is currently under contract negotiations with this firm.

Brisco-Halcyon Interchange Subcommittee
On March 30, 2022, a Special Meeting of the Brisco-Halcyon Interchange Subcommittee was held to discuss the RFQs for the design of the Project and to receive a recommendation for moving forward with the Project. Staff presented three options to the subcommittee in consideration of the design proposals received in response to the 2002 RFQ, as follows:
 No Project Option
 Award as Proposed
 Award a Reduced Scope
Following a presentation by staff, public input from community members, and subcommittee deliberation, the subcommittee supported the No Project Option, citing the increasing costs associated with the project and a desire to shift resources to other City priorities. (See Attachment 2 – Subcommittee Action Minutes) The options presented to the subcommittee are detailed below:

Option 1 – No Project
The No-Project option proposes no improvements to existing facilities. No additional lanes or improvements would be added to the subject intersections, and existing and future congestion, circulation, capacity and control would not be relieved. This option would allow the City to shift resources to other critical City priorities, most notably street repair, pavement maintenance and sidewalk gap closures. By selecting this option, the City would lose the $6.6M in STIP funds that have been granted for the project through the San Luis Obispo Council of Governments (SLOCOG). This option does not meet the purpose and need of the Project, but was supported by the subcommittee as the preferred direction given the current available information; most notably the significant present-day cost outlay required by the City and the unknowns associated with potential future escalating costs to complete the Project.

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Option 2 – Award as Proposed
Option 2 would direct staff to implement the plans, specifications and estimate (PS&E) phase of the Project. Based on the top-ranked consultant’s proposal, the cost of design would be $1.77 million. Under the current Biennial Fiscal Years 2021-23 budget, this represents nearly $400,000 more than was budgeted for the PS&E phase. All proposals were above the City’s budgeted amount of $1.4 million, most likely due to the added components of value engineering, phasing options and grant funding support, which are typically not included in design contracts but are considered crucial to designing a project that could be constructed within a budget of $12–15 million.

If Option 2 were selected, staff would complete contract negotiations with the selected consultant and present the contract to Council for approval at a future meeting. The design team would then prepare construction drawings and specifications for Alternative 4C with phasing to be determined within this proposed construction cost range. To reduce construction cost, the design team is proposing to shift and elevate the roundabout to the northeast, reducing the impacts to the County-owned parcel, eliminating or reducing retaining walls, reducing and deferring the Park and Ride lot, and deferring other improvements such as Grace Lane/Rodeo Drive improvements, the southbound US 101/Grand Ave realignment, and sound walls. At the subcommittee meeting, staff discussed the challenges with this option, such as the potential for higher costs associated with utility relocation and Caltrans’ acceptance of design and phasing revisions. This option is also challenging because it allows less flexibility than the reduced scope option (Option 3, below) before committing to finalizing the PS&E, and the design proposals were all over the budgeted amount.

Option 3 – Award a Reduced Scope
Option 3 would reduce the scope of services to a 30% design, reducing the design cost to approximately $570,000. The scope of service for this option would include support for engaging with Caltrans to obtain its approval of the phasing and potential value engineering changes to reduce costs, as well as a more definitive cost estimate and project timeline. To reduce construction cost, the proposed design team would still shift and elevate the roundabout to the northeast. This alteration would reduce impacts to the County-owned parcel, eliminate or reduce the need for retaining walls, reduce and defer the Park and Ride lot, and defer improvements such as Grace Lane/Rodeo Drive.

In summary, this option would provide staff with more certainty regarding the following:
 Caltran’s willingness to approve utility policy exceptions for encroachments  Overall project configuration consensus with Caltrans, City Council and major stakeholders
 A more definitive project cost estimate update to help inform decision making on the financial plan for construction

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 Project timeline, particularly for utility relocations, right-of-way acquisition, and advertisement of construction of the Project.

Upon completion of the 30% design, which is estimated to take approximately 8-9 months, staff would return to Council with a suggested list of construction components, an updated project timeline, and updated construction costs.

Subcommittee Recommendation
The Subcommittee meeting on March 26, 2019 included a staff presentation, public comment, and a discussion of the options by the two subcommittee members, Council Member Paulding and Council Member Storton. The Subcommittee ultimately supported the No Project Option. Several factors contributed to this recommendation, with the most significant being the escalating costs associated with the project. While noting the difficulty in this decision given the approximately $2.6 million in funding that the City has already invested toward the project, as well as the potential loss of $6.6 million in STIP funding, the Subcommittee cited the future unknowns regarding utility relocation, Caltrans’ acceptance of design and phasing revisions, and inflationary costs of materials as complicating factors. Further, the Subcommittee also considered the overall future financial obligations of the City, which notably include the significant multi-year cost of City-wide pavement maintenance, and the impact that the project could have on the ability of the City to fund and complete other priorities.

Potential Future Improvements
If the Subcommittee’s recommendation is approved by Council, staff anticipates continuing to evaluate potential improvements at the Brisco-Halcyon Interchange area and potential funding sources for these improvements. Funding sources may include the $959,183 in Traffic Signalization Impact fees and $1,621,219 in Transportation Facilities Impact Fees previously allocated to this Project. In addition, staff will continue to confer with SLOCOG staff regarding any possibilities that a portion of the $6.6 million in STIP funds allocated to this Project might be reallocated to a different project that would relieve regional congestion within the City. However, SLOCOG has indicated that the STIP funding must be obligated for construction by June 30, 2024, and a project would need to be under construction in 2025.

Improvements that staff will continue to evaluate include:
 Improvements along Brisco from El Camino Real to West Branch to include possible reconstruction and restriping;
 Continuing to pursue a “no right on red” for those traveling east bound on West Branch Street at Brisco Road and providing the necessary signal head modifications for that signal;
 Upgrading the signal controller at Brisco Road and El Camino Real;

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 Realigning the southbound on ramp at US 101 and Grand Avenue to improve traffic flow along Grand Avenue and eliminate one of the signals in the area; or  Providing an auxiliary lane on US 101 from either Grand Ave to Brisco Road or Brisco Road to Camino Mercado or both.

Depending on the outcome of discussions regarding available funding and the anticipated need and benefit of each of these improvements, staff will include viable improvements in a future Capital Improvement Plan for consideration by Council.

ALTERNATIVES:

The following alternatives are provided for Council’s consideration:

1. Receive the Project status report, consider options regarding design services proposals received, and direct staff to pursue Option 1 – No Project in accordance with the Brisco-Halcyon Road Subcommittee’s recommendation; or

2. Receive the Project status report, consider options regarding design services proposals received, and direct staff to pursue Option 2 – complete contract negotiations with the selected consultant for the proposed scope of work included in the design services RFQ and present the contract to Council for approval at a future meeting; or

3. Receive the Project status report, consider options regarding design services proposals received, and direct staff to pursue Option 3 – negotiate a contract with the selected consultant for a Reduced Scope and present the contract to Council for approval at a future meeting; or

4. Provide other direction to staff.

ADVANTAGES:

Approving the subcommittee’s preference for Option 1 - No Project will allow staff to cease commitment of further funding and staff time toward the Project, allowing a significant shift in personnel and financial resources toward other City Council priorities, including delayed street repair, pavement maintenance, and sidewalk gap closures.

DISADVANTAGES:

The recommended No Project Option does not meet the purpose and need identified for the Project. By selecting this option, the City would lose the $6.6 million in STIP funds that have been granted for the Project, and would forego the previously spent $2.6 million invested over the last 20+ years without the construction of improvements.

ENVIRONMENTAL REVIEW:

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the project report and Environmental Assessment were completed and approved by Caltrans, which concluded the PA&ED Phase.

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Attachments:

1. Brisco-Halcyon Road Interchange Subcommittee Meeting Minutes of March 30, 2022.

2. Presentation to the Brisco-Halcyon Road Interchange Subcommittee Meeting on March 30, 2022

3. Final Project Report with IS/MND and EA

4. Staff Report on the Brisco-Halcyon Road Interchange Modifications Project – March 26, 2019.

5. Staff Report on the Adoption of the IS/MND and Design RFPs for the BriscoHalcyon Modifications Project – January 26, 2021.

6. Staff Report on the 5-year Capital Improvement Program – May 11, 2021

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ATTACHMENT 2

ACTION MINUTES

SPECIAL MEETING OF THE

ARROYO GRANDE BRISCO-HALCYON INTERCHANGE SUBCOMMITTEE
WEDNESDAY, MARCH 30, 2022
*LOCATION CHANGE*

ARROYO GRANDE CITY COUNCIL CHAMBER
215 EAST BRANCH STREET, ARROYO GRANDE

1. CALL TO ORDER
Community Development Director Brian Pedrotti called the special Arroyo Grande Brisco-Halcyon Interchange Subcommittee meeting to order at 10:38 a.m. Due to the late change in the meeting location additional time was allotted before the meeting was called to order.

The Committee agreed to hear item 4 before item 3.

2. ROLL CALL
Board: Committee Members Jimmy Paulding and Keith Storton were present.

Staff Present: City Manager Whitney McDonald, Assistant City Manager / Public Works Director Bill Robeson, Community Development Director Brian Pedrotti, City Engineer Robin Dickerson and Assistant Planner Patrick Holub were present.

4. DISCUSSION ITEMS
City Engineer Dickerson made a presentation to the committee presenting the results of the Proposals for design of the Brisco Interchange Modification Project. The following options were discussed:
 No project option
 Award as proposed
 Award as a reduced scope
City Engineer Dickerson also responded to questions regarding utility relocations, future costs and their funding sources and the feasibility of reduced scope and changing course back to alt 1.

City Manager McDonald answered a question regarding potential impacts to the City’s pavement management program if the Brisco project were fully funded.

Following the presentation Committee Member Paulding opened the public comment period.

Steve Junor asked two questions regarding costs and whether or not their funding sources were currently ambiguous.

Mark Mankins spoke about the importance of providing adequate truck turning radii and access to the businesses in the Brisco area and commented that pavement management citywide should be a bigger priority than simply improving this one interchange.

Patty Welsh commented that it is probably time to pull out of this project.

John King asked a question regarding other funding sources available.

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Minutes: AGBHIS PAGE 2
Wednesday, March 30, 2022
Cissy Pace spoke about how costs have increased dramatically and that she does not like roundabouts.

Hearing no further public comment, the public comment period was closed.

Committee Member Paulding made a number of comments regarding the project and stated that spending more money on this project is not a good decision. He explained his original and continuing opposition to this alternative, but mentioned that Level of Service (LOS) is still a problem. He stated that the City should prioritize making the City more bike-able and walkable.

He stated that the reduced scope option would further the Sunk Cost Fallacy and that we should shift resources to other projects and priorities in the City. Without specific costs known and without a financial plan to pay for them, he supported the “No Project” option.

Committee Member Storton made a number of comments regarding the project and outlined his original support for the project. He continued by explaining why he was opposed to Alternative 1.

He stated that the expenses for this project have become ridiculous and that the Council needs to discuss the future of this project. He supported the “No Project” option.

3. PUBLIC COMMENT
None.

5. ADJOURNMENT:

The meeting adjourned at 11:47 am.
_____________________________ _____________________________

PATRICK HOLUB JIMMY PAULDING

ASSISTANT PLANNER COMMITTEE MEMBER
(Approved at AGBHIS Mtg ________)
_____________________________

KEITH STORTON

COMMITTEE MEMBER

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Attachments 3 - 7
ATTACHMENT 3 - Final Project Report with IS/MND and EA
Available as a link: https://www.arroyogrande.org/DocumentCenter/View/9844/Approved-ProjectReport-and-Environmental-Documents ATTACHMENT 4 - Staff Report on the Brisco-Halcyon Road Interchange Modifications Project – March 26, 2019
Available as a link:
https://www.arroyogrande.org/AgendaCenter/ViewFile/Item/8316?fileID=15099 ATTACHMENT 5 - Staff Report on the Adoption of the IS/MND and Design RFPs for the Brisco-Halcyon Modifications Project – January 26, 2021 Available as a link:
https://www.arroyogrande.org/AgendaCenter/ViewFile/Item/10604?fileID=16660 ATTACHMENT 6 - Staff Report on the 5-year Capital Improvement Program – May 11, 2021 Available as a link:
https://www.arroyogrande.org/AgendaCenter/ViewFile/Item/11007?fileID=17138 ATTACHMENT 7 - Staff Report on the 5-year Capital Improvement Program – May 24, 2022 Available as a link:
https://pub-arroyogrande.escribemeetings.com/filestream.ashx?DocumentId=2814

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MEMORANDUM
TO: City Council
FROM: Brian Pedrotti, Community Development Director
SUBJECT: Supplemental Information
Agenda Item 11.a. – Discussion and Consideration of a Project Status Update and Direction Regarding the Brisco-Halcyon Interchange Modification Project
DATE: March 28, 2023
See below for supplemental information for the above-referenced item.

Staff has identified several errors in Table 1 in the staff report for Item 11.a. and has provided a corrected table below. The changes include:
 The $590,000 for Traffic Signalization in FY 2022-23 has been moved to Transportation Facility in FY 2022-23. This also results in a change in the revenue to complete for both categories.
 The sales tax total budget has been changed from $1.3M to $100,000 to reflect funding to date and note that no additional sales tax is dedicated to the project.  The totals on the Total Budget column and Revenue to Complete column have been revised to reflect these changes.
cc: City Manager
Assistant City Manager/Public Works Director
City Attorney
City Website and Public Review Binder
Source Total Budget
Funding to
Date FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Revenue to
Complete
Regional SHA 482,320 482,320 - - - - - -
STIP 6,624,000 - - - - 3,312,000 3,312,000 6,624,000
Other Financing 26,396,000 - 1,848,100 - 2,411,100 11,068,400 11,068,400 26,396,000 General Fund 312 312 - - - - - -
Traffic Signalization 959,000 - 959,000 - - - - 959,000 Transp Facility 3,657,473 2,036,473 1,031,000 590,000 - - - 1,621,000 Sales Tax 100,000 100,000 - - - - - -
38,219,105 2,619,105 3,838,100 590,000 2,411,100 14,380,400 14,380,400 35,600,000

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MEMORANDUM
TO: CITY COUNCIL
FROM: Jessica Matson, Legislative & Information Services Director/City Clerk SUBJECT: Supplemental Information
Agenda Item 11.a – Discussion and Consideration of a Project Status Update and Direction Regarding the Brisco-Halcyon Interchange Modification Project
DATE: March 28, 2023
Attached is correspondence received before 4 PM for the above referenced item. cc: City Manager
Assistant City Manager/Public Works Director
Community Development Director
City Attorney
City Clerk
City Website (or public review binder)

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From: Claudine Lingo
To: Caren Ray Russom; Kristen Barneich; Lan George; Jim Guthrie; Kate Secrest; Jessica Matson Subject: MARCH 28, 2023 CITY COUNCIL AGENDA ITEMS 11.A AND 12.B Date: Monday, March 27, 2023 8:52:53 PM
Provided below are comments regarding the subject agenda items.

11.a Discussion and Consideration of a Project Status Update and Direction Regarding the Brisco-Halcyon Interchange Modification Project As several of you know, I have provided input regarding the Brisco project to the City on numerous occasions in the past regarding why I am very much opposed to Alternative 4C.

Briefly, my opposition was based on the following:

1. Most respondents to the survey conducted several years ago, overwhelmingly indicated residents were opposed to Alternative 4C for various reasons.

2. The cost of the project was growing by leaps and bounds and the City General Fund could not absorb the increasing costs. The General Fund money would be better spent to fix the roads and sidewalks.

3. The impact of the significant traffic resulting from the roundabout will have on local residents, especially Grace Lane residents is unconscionable. None of the Grace Lane residents were informed (via disclosures, as required by law, when they bought their houses) about the Brisco project and that the street was going to be a "connector road" resulting in a lot more traffic than what would be expected on a residential street.

4. The traffic study conducted by the contractor before Grace Lane was even in existence (and wasn't reflected on the various driving direction apps) indicated there would be no impact on traffic by having a roundabout that would push traffic up a "residential street" instead of to the shopping area between Camino Mercado and Rancho Parkway. The organization that conducted that study was not local and apparently did not understand the traffic pattern and was not qualified to predict what the traffic patterns in the area would become. It is unfortunate that City staff at that time did not reject that traffic study. The director of AG Community Development either failed to review the traffic study objectively, was not familiar with the area (James Way, Mesquite, and Rodeo) or had some reason that was not disclosed to residents about why the City accepted the flawed traffic study.

5. The danger of locating a roundabout in such close vicinity to a school is concerning. When a youth sports event is held at St. Patricks, cars are parked up and down the street, visibility is limited, and it is not unusual for pedestrians to be in the street.

6. The speed that drivers travel on Grace Lane (on a hill with several curves with limited visibility) to get from James Way to Patrick's School and Branch Street, and from Branch Street to Grace Bible Church and James Way is not controlled. After seeing some scary near misses as a result of significant speeding up and down Grace Lane, I am still very much opposed to Alternative 4C and do not support pursuing the roundabout. When the Brisco on/off-ramps were closed several years ago, the congestion at the Brisco, Branch and El Camino interchange was significantly alleviated.

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12.b Consideration of a Resolution Rescinding the Declaration of a Stage 1 Water Shortage
I think it is very short sighted to rescind the water usage limitations. While we may be temporarily out of drought as a result of all of the rain we've had the last few months, it is unlikely that this weather pattern will continue next winter and the winter after that.

As you know, it is very difficult to get residents to conserve water; so we'll likely be right back to a water shortage within a couple of years. Therefore, I have a suggestion, rather than rescind the declaration, revise it to be a temporary suspension of the declaration and give the City the authority to reinstitute the declaration when needed by simply notifying residents so water usage restrictions can be re-implemented without delay when the Lopez Lake water level gets to 35% of capacity or less (or whatever level would provide water to residents for at least 2 or 3 years).

Sincerely,
Claudine Lingo
AG District 1 Constituent

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MEMORANDUM
TO: CITY COUNCIL
FROM: Jessica Matson, Legislative & Information Services Director/City Clerk SUBJECT: Supplemental Information
Agenda Item 11.a – Discussion and Consideration of a Project Status Update and Direction Regarding the Brisco-Halcyon Interchange Modification Project
DATE: March 28, 2023
Attached is additional correspondence received before 4 PM for the above referenced item.
cc: City Manager
Assistant City Manager/Public Works Director
Community Development Director
City Attorney
City Clerk
City Website (or public review binder)

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From: Bob and Mardell Perez
To: Caren Ray Russom; Kristen Barneich; Lan George; Jim Guthrie; Jessica Matson Cc: Dennis & Claudine Lingo
Subject: Fw: MARCH 28, 2023 CITY COUNCIL AGENDA ITEMS 11.A AND 12.B Date: Tuesday, March 28, 2023 12:36:52 PM
Mayor and City Council,
I echo the sentiment shared by Claudine Lingo in her email below.

The projected costs for the Brisco-Halcyon Interchange has most likely doubled since a decision was made to move forward. The City budget is being impacted by inflation, storm damages, and the tax increase proposal voted down by the public.

Please be fiscally responsible. Only after the City has dealt with all of the infrastructure needs should any other projects be considered.

Thank you,
Bob Perez
------ Forwarded message ---------
From: Claudine Lingo >
Date: Mon, Mar 27, 2023 at 8:52 PM
Subject: MARCH 28, 2023 CITY COUNCIL AGENDA ITEMS 11.A AND 12.B To: Caren Ray Russom <[email protected]>, Kristen Barneich <[email protected]>, Lan George <[email protected]>, Jim Guthrie <[email protected]>, Kate Secrest <[email protected]>, Jessica Matson <[email protected]>
Provided below are comments regarding the subject agenda items.

Briefly, my opposition was based on the following:

1. Most respondents to the survey conducted several years ago, overwhelmingly indicated residents were opposed to Alternative 4C for various reasons.

2. The cost of the project was growing by leaps and bounds and the City General Fund could

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not absorb the increasing costs. The General Fund money would be better spent to fix the roads and sidewalks.

Sincerely,
Claudine Lingo
AG District 1 Constituent

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Item 12.a.

MEMORANDUM
TO: City Council
FROM: Brian Pedrotti, Community Development Director
BY: Andrew Perez, Planning Manager
SUBJECT: Consideration of a Resolution Approving Arroyo Grande Community Service Grant Program Allocations for Fiscal Year 2022-23 DATE: March 28, 2023
SUMMARY OF ACTION:

Approving the FY 2022-23 Arroyo Grande Community Service Grant Program allocations will assist local non-profit organizations in implementing various service programs that directly benefit Arroyo Grande residents.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

City Council authorized $57,065 of funding from the American Rescue Plan Act (ARPA) received by the City to supplement the $25,000 budgeted for the 2022-23 Community Service Grant Program, bringing the total funding available for this program in FY 2022- 23 to $82,065.

RECOMMENDATION:
1) Adopt a Resolution approving the Arroyo Grande Community Service Grant Program funding allocations identified in Attachment 1. 2) Determine that adopting the Resolution is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.) BACKGROUND:

In response to federal Community Development Block Grant (CDBG) funding limitations and restrictions, the City established the Community Service Grant Program (CSGP) in 2014 as a means of providing funding for community service projects separate and apart from the CDBG program. The FY 2022-23 budget includes $25,000 for the CSGP.

Nonprofit organizations that offer specialized social service, educational, cultural, beautification and recreational programs and projects benefitting Arroyo Grande citizens are eligible to receive funding through the program. At its regular meeting on October 12,

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Item 12.a.

City Council
Consideration of a Resolution Approving Arroyo Grande Community Service Grant Program Allocations for Fiscal Year 2022-23
March 28, 2023

Page 2 ends

2021, City Council appropriated an additional $57,065 of ARPA funding to the CSGP for fiscal years 2021-22 and 2022-23, bringing the total to $82,065.

A press release was published to notify the public that the application period opened on November 18, 2022, and closed on December 22, 2022. The City also publicized the program on its social media channels and the City website. The City received a total of twelve (12) applications for this fiscal year’s program requesting a total of $124,635. For comparison, twenty-two (22) applications requesting a total of $169,178 were submitted for last year’s program.

Applications are reviewed by the Community Service Grant Program Committee (Committee), which is tasked with developing funding recommendations for Council’s consideration and approval. Prior to this year, the Committee was comprised of one volunteer from each of the City’s advisory bodies and one volunteer from the South County Chambers of Commerce Board of Directors. At its meeting on March 8, 2022, Council directed staff to bring an agenda item at a future meeting to discuss potential alterations to the composition of the Committee. This item was considered by Council on October 25, 2022, and it was determined that each Councilmember would appoint a member to the Committee. Appointments to the Committee were made at Council meetings on January 28, 2023 and February 14, 2023. The Committee convened on March 14, 2023, to review the applications and make its funding recommendations to Council.

ANALYSIS OF ISSUES:

The Committee voted to present the following funding recommendations listed in Table 1 below (recommendations are in the far-right column) for approval by Council:

Table 1: Committee Funding Recommendations
Name Of NonProfit Project Summary Area
Served
Grant Amount
Requested
Grant
Panel
Rec.
1) AG Hospital
Foundation
Homeless Patient Support
Program
AG/So.

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Item 12.a.

City Council
Consideration of a Resolution Approving Arroyo Grande Community Service Grant Program Allocations for Fiscal Year 2022-23
March 28, 2023

Page 3 ends

Name Of NonProfit Project Summary Area
Served
Grant Amount
Requested
Grant
Panel
Rec.
5) Boy Girls Club
of SLO County
Summer Brain Gain SLO
County
$15,000 $7,500
6) Diversity
Coalition
Fostering Understanding &
School Speaker Series
AG $5,000 $5,000
7) Elm Street Dog
Park Association
Elm St. Dog Park
Maintenance and
Improvements
5 Cities $28,635 10,565
8) One Cool Earth School Garden Nutrition
Education
AG $2,000 $2,000
9) Positive Ride
Jams
Creating Adaptive
Recreational Experiences
5 Cities $7,000 $7,000
10) Shower the
People
Hot Showers for the
Homeless
So. SLO
County
$10,000 $10,000
11) SLO CASA General CASA Program
Support
SLO
County
$5,000 $5,000
12) TalentDreams Mentoring Program AG $12,000 $5,000
$124,635 $82,065
To be eligible to receive funding made available by the allocation of ARPA funds, applicants were asked to demonstrate on their applications how their organizations’ finances were negatively impacted by the COVID pandemic. Funding is awarded to those non-profits which directly provide social services, education, cultural, beatification or recreation programs to city residents or businesses. Participation in these programs cannot be restricted based upon race, religion, gender, sexual orientation, marital status, national origin, ancestry, disability, medical condition, or age. Further, the grant monies cannot be used specifically in furtherance of religious activities. The Committee was cognizant of this requirement and the eligibility criteria for ARPA grant award, and the recommendations identified in Table 1 are consistent with those requirements. The remaining $25,000 was available to any eligible organization, regardless of the effects of COVID on their financial support.

The Committee prioritized providing funding for organizations that provide services to the unhoused population in our community, and those that benefit children. For example, the

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Item 12.a.

City Council
Consideration of a Resolution Approving Arroyo Grande Community Service Grant Program Allocations for Fiscal Year 2022-23
March 28, 2023

Page 4 ends

applications for Shower the People, Arroyo Grande Community Hospital Foundation, indicate that grant funding will be used to provide services for the unhoused in our community. The Assistance League of SLO County, Big Brothers Big Sisters, and Boys and Girls Club are examples of organizations recommended for funding that provide support services for children and young adults. The Diversity Coalition was recommended to receive funding because the Committee identified the importance of providing education and training to children about diversity, equity, and inclusion at a young age.

Other screening criteria included: whether the funds go directly to products and services for clients (versus administration costs); how many local Arroyo Grande residents are served; and an organization’s existing funding base (whether the requested funds are necessary for the project or program to succeed). The Committee also expressed a preference for awarding grant funding that be used to sustain existing, established programs rather than to start a new program given the uncertainty of future funding opportunities.

Staff recommends that Council approve the CSGP funding recommendations made by the Committee, as detailed in the table above and in the accompanying resolution.

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Adopt the proposed Resolution to approve CSGP funding for the programs identified in Attachment 1 for FY 2022-23;

2. Modify and approve CSGP funding for FY 2022-23; or

3. Provide other direction to staff.

ADVANTAGES:

The City’s CSGP provides a funding opportunity, separate from CDBG, for local public service programs that address unmet needs in the community. Funding from the CSGP allows local non-profit organizations to provide services that directly benefit residents of Arroyo Grande. Seven applications will receive full funding, five applications will receive partial funding.

DISADVANTAGES:

CSGP funds may only be received if the applications meet the conditions imposed on the federal grant of funds. All proposals meet the conditions attached to the grant award.

ENVIRONMENTAL REVIEW:

No environmental review is required for this item. Adopting the Resolution is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)

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Item 12.a.

City Council
Consideration of a Resolution Approving Arroyo Grande Community Service Grant Program Allocations for Fiscal Year 2022-23
March 28, 2023

Page 5 ends

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Attachments:

1. Proposed Resolution

2. FY 2022-23 CSGP Applications

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ATTACHMENT 1
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ARROYO GRANDE APPROVING ARROYO GRANDE

COMMUNITY SERVICE GRANT PROGRAM PROJECTS FOR
FISCAL YEAR 2022-23
WHEREAS, on September 23, 2014, the City Council approved the Community Service Grant Program (CSGP) process and annually budgets funds to implement the program; and WHEREAS, on March 14, 2017, the City Council renamed the Community Service Grant Program the Jim Guthrie Community Service Grant Program (JGCSGP); and WHEREAS, on June 9, 2020, the City Council renamed the Jim Guthrie Community Service Grant Program (JGCSGP) back to the Community Service Grant Program (CSGP); and WHEREAS, City Council authorized $57,065 of funding from the American Rescue Plan Act (ARPA) received by the City to supplement the $25,000 budgeted for the FY 2021-2022 and 2022-2023 Community Service Grant Programs, bringing the total funding available for this program in FY 2022-23 to $82,065; and
WHEREAS, the City received a total of twelve (12) applications requesting a total of $124,635 from the 2022-23 CSGP; and
WHEREAS, on October 25, 2022, the City Council established the composition of the CSGP Grant Committee (the "Committee") consisting of one member appointed by each of the Councilmembers; and
WHEREAS, the Committee convened on March 14, 2023, to develop recommendations for City Council’s consideration; and
WHEREAS, on March 28, 2023, the City Council considered the recommendations of the Committee and approved funding for certain proposed CSGP projects.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande hereby approves funding for the 2022-23 CSGP as set forth in Exhibit “A" attached hereto and incorporated herein by this reference, subject to all of the rules, requirements, and regulations applicable to the CSGP and its grant recipients.

On motion by Council Member_______, seconded by Council Member_______, and by the following roll call vote, to wit:

AYES:

NOES:

ABSENT:
the foregoing Resolution was adopted this 28
th day of March, 2023.

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RESOLUTION NO.

PAGE 2
____________________________________

CAREN RAY RUSSOM, MAYOR
ATTEST:
____________________________________

JESSICA MATSON, CITY CLERK
AS TO CONTENT:
____________________________________

WHITNEY MCDONALD, CITY MANAGER
APPROVED AS TO FORM:
____________________________________

ISAAC ROSEN, INTERIM CITY ATTORNEY

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RESOLUTION NO.

PAGE 3
EXHIBIT ‘A’
Name Of Non-Profit Project Summary Area
Served
Grant Amount
Requested
Grant
Panel Rec.
1) AG Hospital
Foundation
Homeless Patient Support
Program
AG/ So.

SLO Co.
$10,000 $10,000
2) Arroyo Grande
Public Art
AG Utility Box Project AG $20,000 $10,000
3) Assistance
League of SLO
County
Operation School Bell provides
school supplies and clothing to
students in need
SLO
County
$3,500 $3,500
4) Big Brothers Big
Sisters of SLO
County
Youth mentoring program AG $6,500 $6,500
5) Boy Girls Club of
SLO County
Summer Brain Gain SLO
County
$15,000 $7,500
6) Diversity
Coalition
Fostering Understanding &
School Speaker Series
AG $5,000 $5,000
7) Elm Street Dog
Park Association
Elm St. Dog Park Maintenance
and Improvements
5 Cities $28,635 10,565
8) One Cool Earth School Garden Nutrition
Education
AG $2,000 $2,000
9) Positive Ride
Jams
Creating Adaptive
Recreational Experiences
5 Cities $7,000 $7,000
10) Shower the
People
Hot Showers for the Homeless So. SLO
County
$10,000 $10,000
11) SLO CASA General CASA Program
Support
SLO
County
$5,000 $5,000
12) TalentDreams Mentoring Program AG $12,000 $5,000
$124,635 $82,065

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ARROYO GRANDE COMMUNITY SERVICE GRANT PROGRAM

GRANT APPLICATION
FISCAL YEAR 2022-23

PROGRAM DESCRIPTION
The 2022-23 Arroyo Grande Community Service Grant Program is intended to provide monetary grants to eligible community non-profit organizations. The City recognizes the value of such groups, which provide specialized social service, educational, cultural, beautification, and recreation programs and projects that benefiting Arroyo Grande citizens. Grants will be awarded in minimum amounts of not less than $250.

Funding for 2022-23 Community Service Grant Program is $82,065.

ELIGIBILITY STANDARDS
To be eligible to apply for grant monies under the City's 2022-23 Community Service Grant Program, a community organization must satisfy the following standards:
x Operate as a non-profit 501c3;
x Serve the Arroyo Grande community;
x Use funds to directly provide* a social service, educational, cultural, beautification, or recreation program or project to Arroyo Grande residents and/or businesses; x Not restrict participants based upon race, religion, gender, sexual orientation, marital status, national origin, ancestry, disability, medical condition, or age; and x Not use grant monies specifically for religious activities. x American Rescue Plan Act (ARPA) fundV are restricted to organizations impacted by the COVID-19 pandemic. See page 4 for more information.
* "Directly provide" means that the community non-profit organization conducts the social service(s) or cultural program(s) itself rather than through a separate entity to which it sub-awards grant monies.

Please provide all required information and attachments.

Incomplete applications will be disqualified.

APPLICATION PROCESS AND DEADLINE:

All interested non-profit organizations must complete an application form, including the following:

1. Attachment A: Cover Sheet
a. Organization/Agency Name (applicant is required to list the local branch if it represents a national or statewide organization)
b. Program or Service Title
c. Executive Director and Program Contact Person (if different) d. Physical Address and Mailing Address (if different)
e. Phone Number
f. Email Address(es)
g. Amount of funds being requested
h. If applicable, funds received in prior year (or most recent year when funds were received)
ATTACHMENT 2

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COMMUNITY SERVICE GRANT APPLICATION 2022-23
i. A brief (50 words or less) description of the proposed program or service j. Indicate if your organization has been affected by the COVID-19 pandemic

2. Attachment B: Program/Service Information
a. Briefly describe your organization and its mission.
b. Summarize your proposed program or service.
c. How is the program or service beneficial to Arroyo Grande residents? i. How is local need for this program/service determined? ii. Approximate number of City of Arroyo Grande residents served by the non-profit organization.
d. Describe your organizational capacity to successfully carry out the proposed activities (i.e. past performance and history of the organization will be considered to assess the agency’s prospects for achieving its goals and objectives).

3. Attachment C: Scope of Work or Work Plan and Budget Worksheet

4. Attachment D: Signed Agreement with the City of Arroyo Grande (to be fully executed upon grant award).

5. Attachment E: Proof of 501(c)(3) status with a copy of the letter from the IRS.

Completed applications forms, along with supplemental documents must be submitted by 5:00 p.m., Thursday, December 22, 2022 addressed to:

City of Arroyo Grande
Community Development Department
Andrew Perez, Planning Manager
300 E. Branch Street
Arroyo Grande CA 93420

OR SUBMITTED ELECTRONICALLY TO
[email protected]
Applications are encouraged to be submitted electronically.

Electronic signatures are accepted.

Please download and save this application packet to your computer. This is a fillable PDF, and applicants are encouraged to complete this packet electronically. Alternatively, applicants may print and complete this packet by hand, and either scan and submit electronically to the email address above or mail the hard copy to the above listed address.

For questions please contact:

Andrew Perez
Planning Manager
(805) 473-5425
[email protected]

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COMMUNITY SERVICE GRANT APPLICATION 2022-23
ATTACHMENT A: COVER SHEET
Organization/Agency Name:
(local branch)
Mailing Address:

City: State: Zip:

Physical Address:
(if different from Mailing Address)
City: State: Zip:

Fund Amount Requested: $
Previous Funds Received? Ƒ Yes Ƒ No If Yes, Year Received:

Amount Received:

Tax ID Number:

Has your organization been affected by COVID-19? Ƒ Yes Ƒ No Executive Director:

Email Address:

Phone Number:

Grant Program Contact:
(if different from Executive Director)
Email Address:

Phone Number:

Program or Service Title:

Dignity Health dba Arroyo Grande Community Hosp
345 South Halcyon Road
Arroyo Grande CA 93420
2022
$7,200
Sue Andersen
Matthew Fisk
Homeless Patient Support Program
10,000
✔
✔

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COMMUNITY SERVICE GRANT APPLICATION 2022-23
Brief description of the proposed program or service (50 words or less):

On October 12, 2021 City Council authorized $57,065 of funding from the American Rescue Plan Act (ARPA) received by the City to supplement the $25,000 budgeted for the FY 2021-22 and FY 2022-23 Community Service Grant Programs.

To be awarded grant money from the ARPA funds, an eligible applicant needs to describe how the public health emergency negatively impacted their organization’s financial condition. Please include a thorough description of the negative impacts experienced by your organization as a result of the COVID-19 pandemic, and include documentation if possible.

This program provides an array of services offered free of charge to patients experiencing homelessness or patients who are at risk for homelessness to ensure they are able to make a full recovery after discharge from the hospital and prevent re-admittance. AGCH has treated 285 homeless patients since July 2022.

This proposal requests a grant of American Rescue Plan Act funds in the amount of $10,000 to help the hospital reach and better care for an Arroyo Grande population in high need, who also face disproportionate risk related to the COVID-19 pandemic. The pandemic has been especially difficult for disadvantaged and underserved populations in general, and has affected those who are homeless or at-risk for homelessness given widespread elimination of crucial services in 2020, 2021, and 2022. With 80% of the county’s homeless population unhoused and limited shelter beds available county-wide, this is a population that is also disproportionately affected by the COVID-19 pandemic, physically and economically. Before widespread vaccination, COVID-19 outbreaks were common in homeless shelters, with San Luis Obispo’s 40 Prado Road facility, the nearest shelter for the Five Cities homeless population, experiencing major outbreaks in December of 2020 and August of 2021. For those with underlying health problems, these risks make staying in a shelter impossible and further interrupts access to critical resources including medical care. Furthermore, since community masking requirements and other safety measures designed to reduce the spread of the virus have been relaxed, the required quarantining and social distancing of those exposed to or positive for the virus have also been discontinued in local shelters, which places those in close proximity to someone infected with the virus at high risk of their own infection.

A partial solution to these challenges is more vaccination for Five Cities’ homeless populations -- outreach that can be facilitated by Arroyo Grande Community Hospital’s homeless patient services program given more resources. Older adults who are homeless are often at the highest risk for complications as a result of a COVID-19 infection, yet there remains widespread mistrust of healthcare systems and institutions. Two recent studies of COVID-19 vaccine reluctance and suspicion among homeless populations concluded that the intersection of this general mistrust in healthcare institutions -- based on bad experiences with fragmented systems of care, limited health literacy, and lack of sustained relationships with primary care providers -- and the tendency toward self-protection due to the inability to socially distance in overcrowded shelters results in as much as half of individuals experiencing homelessness being unwilling to receive vaccination against COVID-19. The Homeless Patient Support Program at AGCH addresses these risks through efforts to provide temporary shelter and supplies to those infected with COVID-19 who are experiencing or at risk of homelessness so they can safely recover without infecting others and enabling further spread of the virus.

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COMMUNITY SERVICE GRANT APPLICATION 2022-23
ATTACHMENT B: PROGRAM/SERVICE INFORMATION
Organization Description (include summary of community services provided):

Mission Statement:

Program or Service Summary:

List Area(s) Served by the Organization:

Summary of Program/Service
Established in 1961, Arroyo Grande Community Hospital (AGCH) is a nonprofit full-service general, acute care, and medical-surgical facility with 67 beds serving residents in southern San Luis Obispo County. In June of 2004, AGCH was acquired by Dignity Health.

In 2019, Dignity Health combined with Catholic Health Initiatives to form CommonSpirit Health. In California, the collection of health care providers and services is known still as Dignity Health. Locally, AGCH operates under the same license as its sister hospital, Marian Regional Medical Center in Santa Maria. AGCH is otherwise a distinct and independent nonprofit hospital serving southern San Luis Obispo County.

As the only hospital in southern San Luis Obispo County, AGCH serves the group of communities known locally as the “Five Cities” and Nipomo. The area has a population of approximately 75,000. In 2021, the hospital saw a total of 34,405 patients in 71,297 separate encounters. Among these patients are the approximately 400 patients seen annually who are experiencing homelessness or are at risk of homelessness. AGCH offers a range of acute-care services including emergency care, acute rehabilitation, cancer care, home health support, imaging services, neurological care, orthopedic care and surgery, and physical and respiratory therapy.

Arroyo Grande Community Hospital is committed to delivering compassionate, high-quality, affordable health services; serving and advocating for the poor and disenfranchised; and partnering with others in the community to improve the quality of life. Arroyo Grande Community Hospital Foundation supports this mission through fundraising and relationship building. The Foundation solicits philanthropic gifts, provides stewardship of these gifts, and grants funds to the hospital to advance the health of the community.

City of Arroyo Grande and southern San Luis Obispo County Grant funds will be used by AGCH to provide homeless patients and those identified as at risk for homelessness with the services itemized below, at the direction of AGCH social workers and case managers. Last year, 433 homeless patients were treated at AGCH, and 285 unique individuals have been treated since July 1, 2022 in 390 patient encounters. While some permanently reside in Arroyo Grande, most of the homeless residents travel between and live in multiple communities of southern San Luis Obispo County regularly. Program outcomes will be measured based on statistics tracked for each service. This is an ongoing program, but awarded funds will be used in 2023. - Provide shelter solutions for health recovery: Purchase and distribute survival and temporary shelter supplies; linkage to sobering facilities - COVID+ Homeless Patients assisted post-discharge: Identify homeless patients who are COVID+ and arrange services and referrals to resources for their safe recovery from the illness
- Health literacy and COVID-19 Vaccination: Individual outreach to educate and encourage vaccination against COVID-19, including offering to administer the vaccine. Vaccination also removes barriers to care, employment, and shelter. - Transportation: Bus passes, taxis, and ride services like Lyft are provided to help homeless patients get to the pharmacy or lodging upon discharge.

This outreach program distributing supplies complements other services provided free of charge to local homeless and economically insecure patients.

Together these services contribute to the ultimate goal of helping these patients make a full recovery and prevent readmission to the hospital.

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COMMUNITY SERVICE GRANT APPLICATION 2022-23
How is the program or service beneficial to Arroyo Grande residents? Number of Arroyo Grande Residents Served:
x Description:

How is local need for this program or service determined? Describe your organizational capacity to successfully carry out the proposed activities.

Number of Full Time Staff: Number of Part Time Staff:

Number of Volunteers:
x Description:
100
This service will directly benefit the most vulnerable population of Arroyo Grande, meeting them at their greatest time of need to help rehabilitate them and provide safety. While this program is designed to serve local homeless patients treated at AGCH, it benefits the entire community of Arroyo Grande by helping maintain the health of our community’s homeless residents, a necessary component to San Luis Obispo County’s 5-year plan to house its homeless.

All patients at AGCH are evaluated in terms of being housed or homeless, and other socioeconomic factors, called Social Determinants of Health, or SDOHs.

When a patient at AGCH is identified as homeless, an on-site social worker will assesses the patient’s individual needs, determine the best course of action for continued recovery after hospital discharge, and coordinate with local agencies to ensure a continuum of care. 21 AGCH’s Care Coordination team consists of two to three licensed clinical social workers any day of the week, who primarily staff the Emergency Department, and case managers who work individually with patients who have complex psycho-social needs that include homelessness. One of these social workers works in partnership with the Five Cities Homeless Coalition organization, based in Grover Beach, to travel out into the streets and encampments to help homeless patients navigate post-discharge treatments, monitor medications, and provide linkage to follow-ups with providers and other services and resources. It is the perspective of AGCH and 5 Cities that health and housing go together in eliminating homelessness in our community.

FT Staff: (2)
- Joan McKenna, LCSW, Arroyo Grande Community Hospital
- Christina Trezza-Horn, LCSW, Arroyo Grande Community Hospital PT Staff (1): - Amelia Grover, LCSW, Manager of Social Work, Dignity Health Pacific Central Coast

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COMMUNITY SERVICE GRANT APPLICATION 2022-23
ATTACHMENT C: SCOPE/WORK PLAN AND BUDGET WORKSHEET
Scope of Work or Work Plan
When completing this worksheet, refer to the following questions:

A. What are the objectives? What is the program or service aiming to accomplish? B. How will those goals be achieved, and in what timeframe? C. What is the evaluation methodology for measuring results? How can results be quantified and observed?
D. Results should be meaningful, measurable, and demonstrate the difference the proposed project makes, or is intended to make, in the lives of the people within the program or receiving the service.

E. Output results show the amount of work performed or services received.

F. Outcomes show the quality of the performance and answer the questions: who is better off by providing this program or service? What percentage of residents are assisted or are benefitting from this program or service?
Program/Service
Objectives:

Major Tasks to Complete
(to achieve associated goal) Timeline Evaluation
Methodology
Provide shelter solutions for health
recovery
Purchase and distribute survival and temporary
shelter supplies; link to sobering facilities full term of the grant Number of recipients of whichsupplies COVID+ Homeless Patients assisted
post-discharge
Identify homeless patients who are COVID+;
services arranged and referrals to resources full term of the grant Number of COVID+ homeless patients assisted
Provide referrals to COVID vaccine
distribution sites
Connect individual unvaccinated homeless
patients to vaccination resources full term of the grant Number of patients referred to vaccination resources
Provide transportation support to homeless
patients
Provide transportation vouchers for public and
private transportation full term of the grant Number of transportation solutions provided
Provide referrals to COVID vaccine
distribution sites
COVID+ Homeless Patients assisted
post-discharge
Provide shelter solutions for health
recovery
Number of recipients of which
supplies
Number of COVID+ homeless
patients assisted
Number of patients referred to
vaccination resources

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COMMUNITY SERVICE GRANT APPLICATION 2022-23
Program Service OUTPUTS:

Program Service OUTCOMES:

This program's outputs are the services provided to patients who are homeless or at risk of homelessness who are admitted to the hospital and discharged, or treated in the Emergency Department, then discharged. Outputs are tied to each of the four objectives of this program and are quantified as number of patients served with what objectives, categorized according to each evaluation methodology for each objective.

The goal of this program is to ensure discharged homeless patients, and especially those infested with the COVID-19 virus, are able to make a full recovery after discharge from the hospital and prevent re-admittance. In the process, this program's secondary goal is to link discharged homeless patients to resources that will enable them to find temporary or permanent housing solutions.

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COMMUNITY SERVICE GRANT APPLICATION 2022-23
Budget Worksheet
Complete this Worksheet for the specified program or service.

PROGRAM/SERVICE PROPOSED EXPENSES
Line Item Proposed Cost Proposed Grant Funding
Amount
Administrative Salaries & Fees / Fiscal Agent Fees
Artistic Salaries & Fees
Other Salaries & Fees

1. 2.

Equipment
Supplies / Materials
Travel / Transportation
Promotion / Publicity
Other Expenses:

1. 2.

TOTALS:

PROGRAM/SERVICE PROPOSED INCOME
Cash Amount
Arroyo Grande Community Service Grant Amount Requested
Other Funding Sources:

Other Public Grants
Private Foundations
Corporation Contributions
Concessions / Ticket Sales
Promotion Sales / Advertisements (Other Cash)
Other Funding Subtotal:

TOTALS:
)7(+RPHOHVV+HDOWK1DYLJDWRU
VRFLDOZRUNHU

)7(&DUH&RRUGLQDWLRQ&DVH0DQDJHPHQW

EDVLFVXUYLYDOVXSSOLHV

YRXFKHUV JDVFDUGV

VKHOWHULQJDVVLVWDQFH
8QFRYHUHGKHDOWKH[SHQVHVIRUPHGVXSSOLHV
6WDIIPLOHDJHIRUFDVHPDQDJHUV
50,000
20,000
4,500 4,500
3,000 3,000
10,000 1,500
2,000 1,000
2,000
91,500 10,000
10,000
10,000
50,000
5,000
16,500
91,500
91,500

Page 395 of 601 ends

COMMUNITY SERVICE GRANT APPLICATION
202-2
ATTACHMENT D: DRAFT FUNDING AGREEMENT

THIS ARROYO GRANDE COMMUNITY SERVICE GRANT FUNDS AGREEMENT (“Agreement”), is made and effective as of ____________, 202 (the “Effective Date”), by and between the City of Arroyo Grande, a municipal corporation (“Grantor”), and the ___________________, a non-profit 501(c)(3) corporation (“Grantee”).

RECITALS
WHEREAS, Grantor has established the Arroyo Grande Community Service Grant Program to provide grant funding to local, non-profit 501c3 corporations that provide public service programs; and
WHEREAS, on _______________, 202, the Arroyo Grande City Council held a public hearing to consider the applications for the Arroyo Grande Community Service Grant Program;
WHEREAS, Grantee is a local, non-profit 501c3 corporation that provides a public service program and was approved by the City Council for participation in the 202-202 Arroyo Grande Community Service Grant Program.

NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:

1. TERM
This Agreement shall commence on the Effective Date and shall remain and continue in effect until all requests for reimbursement described in Section 3 are processed, or unless sooner terminated pursuant to the provisions of this Agreement.

2. SERVICES
(a) The Arroyo Grande Community Service Grant Program Application, attached hereto as “Exhibit A” and incorporated herein by this reference, identifies the description of community services to be performed by Grantee during the implementation of this Agreement. Grantee agrees that any funds received from Grantor may only be used to provide the community services set forth in Exhibit A. (b) Grantee agrees to the following requirements in administering the community services set forth in Exhibit A:
(1) Grantee will at all times during the duration of this Agreement operate as a non-profit 501c3 corporation in good standing;
(2) Provide services benefiting the City of Arroyo Grande; (3) Use funds provided by Grantor to directly provide a social service, educational, cultural, beautification or recreation program or project to Arroyo Grande residents and/or businesses;
DRAFTArroyo Gra Arroy
r the Arroyo G Arr
-profit501c3 corpor
ed by the City Counc the Cit
Service Grant Progra Service Grant P
tion of themutual co
ws:
nt shall commence nt shall comme
until all requests fo until all requests
ss sooner terminat ss sooner term

Page 396 of 601 ends

2 (4) Grantee will conduct or provide the community services itself rather than through a separate entity;
(5) Grantee will not restrict participants based upon race, religion, gender, sexual orientation, marital status, national origin, ancestry, disability medical condition, or age; and
(6) Grantee will not use funds provided under this Agreement specifically for religious activities.

3. PAYMENT OF GRANT FUNDS
(a) Grantee must maintain receipts for expenditures made in furtherance of the community services provided for in Exhibit A. Grantee must also prepare and submit to the City a report describing the relationship between the expenditure and the tasks and activities identified in Exhibit A. This report and the receipts described herein shall be submitted to the City with each request for reimbursement. (b) Grantee is eligible for reimbursement for approved expenditures in an amount not to exceed a total of $________.
(c) All requests for reimbursement must be received by Grantor prior to June 30, 202.

4. REIMBURSEMENT FOR IMPROPER EXPENDITURES
If at any time it is determined by Grantor that funds provided for under this Agreement have been used by or on behalf of Grantee in a manner or for a purpose not authorized by this Agreement, Grantee hereby obligates itself, at the Grantor’s request, to pay to the Grantor an amount equal to one hundred percent of the amount improperly expended. This obligation shall survive termination of this Agreement.

5. STATUS
Nothing in this Agreement is intended nor shall be construed to create an employer-employee relationship or a joint venture relationship between Grantor and Grantee. Neither Grantee nor any of Grantee’s agents, employees or contractors are or shall be considered to be agents or employees of Grantor in connection with the performance of Grantee’s obligations under this Agreement.

6. TERMINATION FOR CAUSE
If Grantor determines that the Grantee has requested reimbursement for purposes that are not permitted or are prohibited under the terms and provisions of this Agreement, or if the Grantor determines that the Grantee has failed to fulfill its obligations under this Agreement in a timely and professional manner, or if the Grantee is in violation of the terms of this Agreement, then Grantor shall have the right to terminate this Agreement effective immediately upon giving written notice to Grantee.

DRAFTpts
nt.
for approved pp
st be received by G

PER EXPENDITURE PEND AF
ned by Grantor by Grantor that
r on behalf of Grante
Grantee hereby obli Grantee hereby
ount equal to one hu ount equal to one h
n shall survive termin hall survive termin
his Agreement his Agreemen
elationship
e nor

Page 397 of 601 ends

3 7. INDEMNIFICATION
Grantee agrees to accept responsibility for loss or damage to any person or entity, and shall defend, indemnify and hold harmless Grantor, its officers, employees and agents from any and all claims and demands, liability, damages, costs, expenses, judgments (including, but not limited to attorney fees and expert witness costs) that may be asserted by any person or entity, including Grantee, arising out of or in connection with the performance by Grantee hereunder and/or the use of the City of Arroyo Grande Community Service Grant fund monies.

8. COMPLIANCE WITH LAW
Grantee agrees to comply with all City of Arroyo Grande, Federal and State laws and regulations applicable to Grantee. In particular, Grantee agrees to comply with the terms and conditions contained in the City of Arroyo Grande Community Service Grant Program, which is attached hereto as Exhibit “B” and incorporated herein by this reference.

9. ASSIGNMENT
Grantee shall not assign the performance of this Agreement, nor any part thereof, without the prior written consent of Grantor.

10. GOVERNING LAW
Grantor and Grantee understand and agree that the laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the superior or federal district court with jurisdiction over the City of Arroyo Grande.

11. ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, either oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party’s own independent investigation of any and all facts such party deems material.

12. AMENDMENTS
Amendments to this Agreement shall be in writing and shall be made only with the mutual written consent of all of the parties to this Agreement.

DRAFTee a
ande Co ande
and incorpor and in
rmance of this Agree rmance of thi
antor.
understand and agre understand and ag
bligations, duties, and ations, duties, and
interpretation of this interpretation
ke place in the super ke place in the sup
Grande.

EMENTD

Page 398 of 601 ends

4 13. AUTHORITY TO EXECUTE THIS AGREEMENT
The person or persons executing this Agreement on behalf of Grantee warrant and represent that he/she has the authority to execute this Agreement on behalf of the Grantee and has the authority to bind Grantee to the performance of its obligations hereunder.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.

GRANTOR GRANTEE
By:____________________________ By: ___________________________ Whitney McDonald, City Manager
Attachments:

Exhibit A- Arroyo Grande Community Service Grant Program Application DRAFT____________ _______ unity Service Grant P

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Page 400 of 601 ends

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ARROYO GRANDE COMMUNITY SERVICE GRANT PROGRAM

GRANT APPLICATION
FISCAL YEAR 2022-23

Funding for 2022-23 Community Service Grant Program is $82,065.

Please provide all required information and attachments.

Incomplete applications will be disqualified.

APPLICATION PROCESS AND DEADLINE:

All interested non-profit organizations must complete an application form, including the following:

Page 402 of 601 ends

COMMUNITY SERVICE GRANT APPLICATION 2022-23
i. A brief (50 words or less) description of the proposed program or service j. Indicate if your organization has been affected by the COVID-19 pandemic

3. Attachment C: Scope of Work or Work Plan and Budget Worksheet

4. Attachment D: Signed Agreement with the City of Arroyo Grande (to be fully executed upon grant award).

5. Attachment E: Proof of 501(c)(3) status with a copy of the letter from the IRS.

Completed applications forms, along with supplemental documents must be submitted by 5:00 p.m., Thursday, December 22, 2022 addressed to:

City of Arroyo Grande
Community Development Department
Andrew Perez, Planning Manager
300 E. Branch Street
Arroyo Grande CA 93420

OR SUBMITTED ELECTRONICALLY TO
[email protected]
Applications are encouraged to be submitted electronically.

Electronic signatures are accepted.

For questions please contact:

Andrew Perez
Planning Manager
(805) 473-5425
[email protected]

Page 403 of 601 ends

COMMUNITY SERVICE GRANT APPLICATION 2022-23
ATTACHMENT A: COVER SHEET
Organization/Agency Name:
(local branch)
Mailing Address:

City: State: Zip:

Physical Address:
(if different from Mailing Address)
City: State: Zip:

Fund Amount Requested: $
Previous Funds Received? Ƒ Yes Ƒ No If Yes, Year Received:

Amount Received:

Tax ID Number:

Has your organization been affected by COVID-19? Ƒ Yes Ƒ No Executive Director:

Email Address:

Phone Number:

Grant Program Contact:
(if different from Executive Director)
Email Address:

Phone Number:

Program or Service Title:

Arroyo Grande Public Art, Inc.

P.O. Box 008
Arroyo Grande CA 93421
1088 Robin Circle
Arroyo Grande CA 93420
2018
700
Kathryn Phelan
Eileen Costello
Art Outside the Box - Arroyo Grande Utility Box project 20,000

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COMMUNITY SERVICE GRANT APPLICATION 2022-23
Brief description of the proposed program or service (50 words or less):

The city of Arroyo Grande and Arroyo Grande Public Art(AGPA) are implementing a public art project, Art Outside the Box, to paint 16 city Utility Boxes with the art work of local artists. The project will elevate the aesthetics of the city, promote civic pride, extend public art to new areas, and increase tourism.

During the pandemic due to Covid restrictions, AGPA could not meet in public. We started having our meetings over zoom, which we are still continuing for Board of Directors meetings.

We also had to stop most of our fundraising activities and our membership drive. Our membership declined as a consequence of the pandemic. Our first in person fundraiser was this summer when we were the highlighted non-profit at one of the Arroyo Grande Summer Concert series. Since we depend on fundraising to provide much of the funds for public art projects, it has been difficult to start new projects.

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COMMUNITY SERVICE GRANT APPLICATION 2022-23
ATTACHMENT B: PROGRAM/SERVICE INFORMATION
Organization Description (include summary of community services provided):

Mission Statement:

Program or Service Summary:

List Area(s) Served by the Organization:

Summary of Program/Service
AGPA has been promoting development of public art in Arroyo Grande since 2013. We have successfully completed and installed eight projects. All of these art installations are in public locations where they can be enjoyed by the entire community of Arroyo Grande.

The purpose of Arroyo Grande Public Art is to promote and support the work of local and statewide artists, and to approach the entire city as a showcase for public art. As a community organization we want to respond to and reflect the diverse nature of Arroyo Grande’s population history and growth, and engage the community to encourage public art sponsorship.

Arroyo Grande’s Public Art’s mission is to encourage and support Public Art projects that stimulate a cultural environment that reflects the city’s heritage, and character. Our support will include but not be limited to identification, funding, installation, and support, of public works of art.

City of Arroyo Grande
AGPA has provided art installations in 8 locations in the city of Arroyo Grande. After AGPA completes all phases of the Utility Box project, projected future projects include crosswalk art and murals on public buildings in Arroyo Grande. AGPA intends to continue work with the city and local businesses to coordinate and come up with ideas for future public art projects.

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COMMUNITY SERVICE GRANT APPLICATION 2022-23
How is the program or service beneficial to Arroyo Grande residents? Number of Arroyo Grande Residents Served:
x Description:

How is local need for this program or service determined? Describe your organizational capacity to successfully carry out the proposed activities.

Number of Full Time Staff: Number of Part Time Staff:

Number of Volunteers:
x Description:
18,000+
The Utility Box Art project sites are located throughout the city and are all on publicly accessible sites. People driving or walking will see them.

1. Public art draws people, which creates retail opportunities

2. Provides education and appreciation of culture, history, and art

3. Promotes participation in a community

4. Complements the natural beauty of area

5. Public art helps create a community identity
none none
11 We have a board of directors who meet monthly. We set up a subcommittee for each major public art project. These sub committees manage the project and work in conjunction with the city of Arroyo Grande requirements. We also have ongoing committees for membership, and social media.

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COMMUNITY SERVICE GRANT APPLICATION 2022-23
ATTACHMENT C: SCOPE/WORK PLAN AND BUDGET WORKSHEET
Scope of Work or Work Plan
When completing this worksheet, refer to the following questions:

E. Output results show the amount of work performed or services received.

Major Tasks to Complete
(to achieve associated goal) Timeline Evaluation
Methodology
Utility Box beautification submit requests for proposal (RF 2023 AGPA reviews RFPs Scope of Work
Description attached
select artists Approved by Arroyo Gra
review designs City’s Public Art Commit
assign boxes

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COMMUNITY SERVICE GRANT APPLICATION 2022-23
Program Service OUTPUTS:

Program Service OUTCOMES:

Painting of the boxes by the artists
Beautification of the city

Page 409 of 601 ends

Scope of Work
The Program’s objective is to enhance and beautify the streetscape and display the artwork of local artists on what otherwise would be drab, unattractive utility boxes, by using non-traditional ways to add and share artistic creativity within the community. Art Outside the Box will elevate the aesthetics of the City, promote civic pride, increase pedestrian traffic and extend public art to new areas. The goal is to bring public art beauty to unexpected places such as utility boxes, creating an attractive environment and allowing art to be introduced to the public in a creative and inventive way.

We have hired artists for the initial phase and will continue to add artists and boxes throughout 2022-2023
The art undergoes a tiered vetting process. Initially art is chosen by AGPA and then confirmed by the Arroyo Grande City Council then the Art Commission. The project will be deemed complete on an individual box basis when the art has been finished by the artist and covered by anti- graffiti paint. The whole project will be complete upon beautification of 16 city owned utility boxes.
100% of residents and visitors benefit from this project.

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COMMUNITY SERVICE GRANT APPLICATION 2022-23
Budget Worksheet
Complete this Worksheet for the specified program or service.

PROGRAM/SERVICE PROPOSED EXPENSES
Line Item Proposed Cost Proposed Grant Funding
Amount
Administrative Salaries & Fees / Fiscal Agent Fees
Artistic Salaries & Fees
Other Salaries & Fees

1. 2.

Equipment
Supplies / Materials
Travel / Transportation
Promotion / Publicity
Other Expenses:

1. 2.

TOTALS:

PROGRAM/SERVICE PROPOSED INCOME
Cash Amount
Arroyo Grande Community Service Grant Amount Requested
Other Funding Sources:

Other Public Grants
Private Foundations
Corporation Contributions
Concessions / Ticket Sales
Promotion Sales / Advertisements (Other Cash)
Other Funding Subtotal:

TOTALS:
$20,000 $20,000
$20,000

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COMMUNITY SERVICE GRANT APPLICATION
202-2
ATTACHMENT D: DRAFT FUNDING AGREEMENT

NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:

Page 412 of 601 ends

DRAFTpts
nt.
for approved pp
st be received by G

Page 413 of 601 ends

9. ASSIGNMENT
Grantee shall not assign the performance of this Agreement, nor any part thereof, without the prior written consent of Grantor.

12. AMENDMENTS
Amendments to this Agreement shall be in writing and shall be made only with the mutual written consent of all of the parties to this Agreement.

EMENTD

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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.

GRANTOR GRANTEE
By:____________________________ By: ___________________________ Whitney McDonald, City Manager
Attachments:

Exhibit A- Arroyo Grande Community Service Grant Program Application DRAFT____________ _______ unity Service Grant P

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COMMUNITY SERVICE GRANT APPLICATION 2022-23
ATTACHMENT E: PROOF OF NON-PROFIT STATUS
I. SUPPLEMENTAL DOCUMENTATION:

Proof of 501(c)(3) status with a copy of the letter from the IRS.

II. CERTIFICATION:

I certify on behalf of _________________________________ non-profit organization, that I have read, understand and agree that the aforesaid information is accurate, factual and current. I understand that an award of funds, if granted, will be for the sole use as reflected in this application form. I further certify that as a condition of receiving funds, an agreement with the City of Arroyo Grande, in a form and content provided by the City of Arroyo Grande, will be signed and executed by a duly authorized representative of said non-profit organization.

I am aware of and certify that our non-profit organization will adhere to all City regulations regarding the 202-2 Community Service Grant Program including, but not limited to, maintaining non-discriminatory policies, practices and intent. I also, on behalf of our non-profit organization, agree to indemnify, defend, and hold harmless the City of Arroyo Grande relative to any and all liability that may arise as a result of the use of the City of Arroyo Grande Community Service Grant Fund monies.

Date: _______________ Signature: ______________________________ Executive Director or Designee
______________________________
Board of Director or Officer
Arroyo Grande Public Art, Inc.
12/15/2022 Eileen Costello
Kathryn Phelan

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ARROYO GRANDE COMMUNITY SERVICE GRANT PROGRAM

GRANT APPLICATION
FISCAL YEAR 2022-23

Funding for 2022-23 Community Service Grant Program is $82,065.

Please provide all required information and attachments.

Incomplete applications will be disqualified.

APPLICATION PROCESS AND DEADLINE:

All interested non-profit organizations must complete an application form, including the following:

Page 418 of 601 ends

COMMUNITY SERVICE GRANT APPLICATION 2022-23
i. A brief (50 words or less) description of the proposed program or service j. Indicate if your organization has been affected by the COVID-19 pandemic

3. Attachment C: Scope of Work or Work Plan and Budget Worksheet

4. Attachment D: Signed Agreement with the City of Arroyo Grande (to be fully executed upon grant award).

5. Attachment E: Proof of 501(c)(3) status with a copy of the letter from the IRS.

Completed applications forms, along with supplemental documents must be submitted by 5:00 p.m., Thursday, December 22, 2022 addressed to:

City of Arroyo Grande
Community Development Department
Andrew Perez, Planning Manager
300 E. Branch Street
Arroyo Grande CA 93420

OR SUBMITTED ELECTRONICALLY TO
[email protected]
Applications are encouraged to be submitted electronically.

Electronic signatures are accepted.

For questions please contact:

Andrew Perez
Planning Manager
(805) 473-5425
[email protected]

Page 419 of 601 ends

COMMUNITY SERVICE GRANT APPLICATION 2022-23
ATTACHMENT A: COVER SHEET
Organization/Agency Name:
(local branch)
Mailing Address:

City: State: Zip:

Physical Address:
(if different from Mailing Address)
City: State: Zip:

Fund Amount Requested: $
Previous Funds Received? Ƒ Yes Ƒ No If Yes, Year Received:

Amount Received:

Tax ID Number:

Has your organization been affected by COVID-19? Ƒ Yes Ƒ No Executive Director:

Email Address:

Phone Number:

Grant Program Contact:
(if different from Executive Director)
Email Address:

Phone Number:

Program or Service Title:

Assistance League® of San Luis Obispo County
P.O. Box 14260
San Luis Obispo CA 93406
667A Marsh Street
San Luis Obispo CA 93401
2021-22
$2,500
President Judy Jiménez
Charlene Ables
Operation School Bell®
3,500
✔
✔

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COMMUNITY SERVICE GRANT APPLICATION 2022-23
Brief description of the proposed program or service (50 words or less):

Operation School Bell provides new school-appropriate clothing to Kindergarten - 12th grade students in need in all ten school districts in the County. In addition to the clothing, each student clothed is provided with a dental hygiene kit, grade-appropriate book of his/her choosing, and a tote filled with grade-appropriate school supplies.

Assistance League was greatly affected by COVID-19 in the previous two years but not this year.

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COMMUNITY SERVICE GRANT APPLICATION 2022-23
ATTACHMENT B: PROGRAM/SERVICE INFORMATION
Organization Description (include summary of community services provided):

Mission Statement:

Program or Service Summary:

List Area(s) Served by the Organization:

Summary of Program/Service
Assistance League of San Luis Obispo County is a 501 (c )(3) public benefit, nonprofit corporation. We are an all-volunteer organization with no paid staff. We were incorporated in 1996. Operation School Bell was adopted by Assistance League in 1995 to provide school clothing to students Kindergarten through 6th grade in need, living and attending school in San Luis Obispo County. Since its adoption, the program has been enhanced many times. Middle school students were added in 2009-10 and then high school students were included in 2014-15.

Our chapter's Operation School Bell program has provided school clothing to more than 36,000 under resourced students. We have added grade-appropriate books, dental hygiene kits, grade-appropriate school supplies. These have been added to address the need of these students living in poverty. These changes have been administered with the upmost consideration of our Operating Budget and the number of member volunteers required.

Our primary source of income is our Thrift Store on Marsh Street in San Luis Obispo. Our other fundraisers are a direct holiday mailer “Warm Your Heart…Clothe a Child," and grants.

Assistance League of San Luis Obispo County volunteers transforming the lives of children and adults through community programs.

San Luis Obispo County
Operation School Bell® provides new school-appropriate clothing to Kindergarten – 12th grade students in need, living and attending school in all ten school districts in San Luis Obispo County. Students are clothed through a retail shopping experience in local department stores.

Assistance League will clothe 2,200 disadvantaged students in the 2022-23 school year. K-5th grade students receive $120 in new clothing and 6th – 12th grade students will receive $200 in new clothing. We have increased the amount for the 6th -12th grade students from $150 to $200.

Their clothes have become increasingly more and more expensive. This is a very demonstrative way that illustrates our unwavering commitment to these students. It is our goal to see that these students get complete school wardrobes. Students from the South County are clothed at Old Navy in San Luis Obispo, and students from the North County are clothed at Kohl's in Paso Robles.Students are clothed two or three times a week from Sept. through May, or until our allocated budget has been spent.

Assistance League liaisons coordinate with all County schools and provide them with the allotted number of students to be referred. The referral process is done online with a free Google Forms service for school personnel. They are best qualified to determine the students most in need.

Students are met at the retail stores by member volunteers who assist and supervise their purchase of school clothing.

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COMMUNITY SERVICE GRANT APPLICATION 2022-23
How is the program or service beneficial to Arroyo Grande residents? Number of Arroyo Grande Residents Served:
x Description:

How is local need for this program or service determined? Describe your organizational capacity to successfully carry out the proposed activities.

Number of Full Time Staff: Number of Part Time Staff:

Number of Volunteers:
x Description:
263
Our Operation School Bell program is becoming more and more unique in that we deal directly with students. Many of these students have very complicated home lives and are often lost in the dynamics that can accompany the lives of low-income, food insecure families. The students are cheerfully greeted at the retail stores by our member volunteers and provided the opportunity to choose the school clothing they prefer.

On a social level it is a remarkable thing for an impoverished student to return to school dressed appropriately and stylishly, wearing brand name shoes and clothes. These are seemingly superficial things which are based on financial means.

Impoverished students for the most part do not have these superficial but meaningful appearances which affect their academic success and social adjustment. The impoverished child comes to know exactly where he/she fits into the world based on these material possessions, and the most painful thing is these feelings are often reflected back to them through the words and actions of their classmates and peers.

Statistic prove that students’ attendance is negatively affected when they do not have appropriate school clothing. If students do not attend school regularly, they cannot succeed academically or socially.Students cannot acces learning if their basic needs of shelter, clothing and food are not met. Clothing is a basic need.

Our chapter accesses the California Department of Education’s Free and Reduced Meals data to determine the number of students in the County that qualify for the Free and Reduced Meals at each school. We determine the number of students that can be clothed with the allocated funds in our Operating Budget. We then create a percentage of students we can clothe at each school using this formula. That percentage for this school year was 13.7% which is about one in seven students. The need is greater than ever. The number of students qualifying for the Free and Reduced Meals Program has risen from 45% for the last two years to 49% this school year. -0- -0-
105
Assistance League has demonstrated the ability to successfully administer, staff and fund the Operation School Bell program for 27 years. During the 2021-22 fiscal year our members volunteers devoted 20,449 service hours to our chapter and its philanthropic programs. The IRS value for those hours was $654,363.

We have had a strong national organization that oversaw our chapter and held us to the highest standard of fiscal responsibility.

Page 423 of 601 ends

COMMUNITY SERVICE GRANT APPLICATION 2022-23
ATTACHMENT C: SCOPE/WORK PLAN AND BUDGET WORKSHEET
Scope of Work or Work Plan
When completing this worksheet, refer to the following questions:

E. Output results show the amount of work performed or services received.

Major Tasks to Complete
(to achieve associated goal) Timeline Evaluation
Methodology
Goal for 2022-23 school year is 2,200 Create an annual chapter Operting Budget Jan 2022- Operting Budget has been Kindergarten - 12th grade students in April 2022 prepared and approved by need, living and attending school in the Board and Membership.

San Luis Obispo County will have Coordination with Kohl's and Old Navy July 2022- Clothing dates have been adequate clothing to attend school. May 2023 scheduled with stores.

The goal of Operation School Bell is Operation School Bell dates determined. August 2022- Clothing referrals for students to improve attendance and positively May 2023 have been created with date, affect the academic and social success time, place of the appointment. of these underserved students. Clothing sessions are held 2 or 3 times a week. Sept. 22-May 23 Students have been clothed as scheduled..

Page 424 of 601 ends

COMMUNITY SERVICE GRANT APPLICATION 2022-23
Program Service OUTPUTS:

Program Service OUTCOMES:
2,200 Kindergarten – 12th grade students in need, living and attending school in San Luis Obispo County will have received new school-appropriate clothing, a dental hygiene kit, a grade-appropriate book of their choosing, and a tote filled with grade-appropriate school supplies through Operation School Bell. The cost for clothing each K – 5th grade student is $120, and $200 for each 6th – 12th grade student.

The number of students clothed with their grade, gender, school, school district, and city of residence will be recorded in our Assistance League program database which allows us to accurately monitor these statistics. The percentage of identified impoverished student benefiting is 13.7%.

In February of 2022, the chapter conducted a Measured Outcomes Survey for the fifth year which was sent to school personnel in all ten school districts to determine the impact of Operation School Bell on their students.

61.5% reported students’ participation in Operation School Bell had a positive effect on classroom behavior,

76.9% reported students’ participation in Operation School Bell had a positive effect on student confidence,

98.1% reported that Operation School Bell serves a high priority need in their school.

Page 425 of 601 ends

COMMUNITY SERVICE GRANT APPLICATION 2022-23
Budget Worksheet
Complete this Worksheet for the specified program or service.

PROGRAM/SERVICE PROPOSED EXPENSES
Line Item Proposed Cost Proposed Grant Funding
Amount
Administrative Salaries & Fees / Fiscal Agent Fees
Artistic Salaries & Fees
Other Salaries & Fees

1. 2.

Equipment
Supplies / Materials
Travel / Transportation
Promotion / Publicity
Other Expenses:

1. 2.

TOTALS:

PROGRAM/SERVICE PROPOSED INCOME
Cash Amount
Arroyo Grande Community Service Grant Amount Requested
Other Funding Sources:

Other Public Grants
Private Foundations
Corporation Contributions
Concessions / Ticket Sales
Promotion Sales / Advertisements (Other Cash)
Other Funding Subtotal:

TOTALS:
.00
.00
.00
Clothing 352,000. 3,500.
200.
200.
352,400. 3,500.
3,500.
25,200
1,500.
1,250.
176,686 Thrift Store
204,636
208,136

Page 426 of 601 ends

COMMUNITY SERVICE GRANT APPLICATION
202-2
ATTACHMENT D: DRAFT FUNDING AGREEMENT

NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:

Page 427 of 601 ends

DRAFTpts
nt.
for approved pp
st be received by G

Page 428 of 601 ends

9. ASSIGNMENT
Grantee shall not assign the performance of this Agreement, nor any part thereof, without the prior written consent of Grantor.

12. AMENDMENTS
Amendments to this Agreement shall be in writing and shall be made only with the mutual written consent of all of the parties to this Agreement.

EMENTD

Page 429 of 601 ends

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.

GRANTOR GRANTEE
By:____________________________ By: ___________________________ Whitney McDonald, City Manager
Attachments:

Exhibit A- Arroyo Grande Community Service Grant Program Application DRAFT____________ _______ unity Service Grant P

Page 430 of 601 ends

COMMUNITY SERVICE GRANT APPLICATION 2022-23
ATTACHMENT E: PROOF OF NON-PROFIT STATUS
I. SUPPLEMENTAL DOCUMENTATION:

Proof of 501(c)(3) status with a copy of the letter from the IRS.

II. CERTIFICATION:

Date: _______________ Signature: ______________________________ Executive Director or Designee
______________________________
Board of Director or Officer
Assistance League® of San Luis Obispo County
12/19/2022
✔

Page 431 of 601 ends

IRS Department of the Treasury 'dlJ,?/I Int.mal Revenue Sen-Ice P.O. Box 2508
Cincinnati OH 45201

NATIONAL ASSISTANCE LEAGUE
3100 W BURBANK BLVD STE 100
BURBANK CA 91505-2348
Employer Identification Number:

Group Exemption Number:

Person to Contact:

Toll Free Telephone Number:

Dear Taxpayer:

In reply refer to: 0248162349
Aug. 07, 2009 LTR 4167C EO
95-1945908 000000 00
00015740
BODC: TE
4176
Mr. Crouch
1-877-829-5500
This is in response to your July 29, 2009, request for information about your tax-exempt status.

Our records indicate that you were issued a determination letter in Hay 1994, and that you are currently exempt under section 501Cc)C3) of the Internal Revenue Code.

Based on the information supplied, we recognized the subordinates named on the list you submitted as exempt from Federal income tax under section 501Cc)C3) of the Code.

Donors may deduct contributions to yOU as provided in section 170 of the Code. Bequests, legacies, devises, transfers, or gifts to yoU or for your use are deductible for Federal estate and gift tax purposes if they meet the applicable provisions of sections 2055, 2106 and 2522 of the Code.

If you have any questions, please call us at the telephone number shown in the heading of this letter.

Sincerely yours,
Michele M. Sullivan, Opera Mgr.

Accounts Management Operations I

Page 432 of 601 ends

February 11, 2022
Dear Assistance League of San Luis Obispo County,
This letter is to confirm that Assistance League of San Luis Obispo County is registered with the Internal Revenue Service as a 501(c)(3) under Group Exemption Number 4176.

The parent (central) organization is National Assistance League®.

Parent and the subsidiary organizations are registered as follows:

Parent: National Assistance League
3100 W. Burbank Blvd., Suite 100
Burbank, CA 91505-2348
EIN:

GEN: 4176
Subsidiary: Assistance League of San Luis Obispo County PO Box 14260
San Luis Obispo, CA 93406
EIN:

The Internal Revenue Service recognizes Assistance League of San Luis Obispo County a subordinate organization. Therefore, Assistance League of San Luis Obispo County can provide this letter to donors, along with the accompanying Internal Revenue Service Group Exemption Determination letter for the parent organization, as verification of exemption status.

As such, Assistance League of San Luis Obispo County may use and provide donors with the enclosed Group Exemption Number 4176 and the chapter’s Federal Identification Number . Donors to Assistance League of San Luis Obispo County may deduct contributions to the chapter under the Group Exemption Number 4176 and the Federal Identification Number as provided in Section 170 of the Internal Revenue Code. In addition, the chapter qualifies for the charitable contribution deduction under Section 170(b)(1)(A) and has been classified as an organization that is not a private foundation under Section 509(a)(2).

Please keep this letter with other legal documents and/or in a safe deposit box.

If you have further questions, please contact me at:

National Assistance League
3100 W. Burbank Blvd., Suite 100
Burbank, CA 91505-2348
or by phone at 818-846-3777 or by e-mail at [email protected].

With regards,
National Treasurer
National Assistance League
Transforming Lives • Strengthening Community
3100 W. Burbank Boulevard, Suite 100, Burbank, CA 91505 • Tel: 818-846-3777 • Fax: 818-846-3535 • AssistanceLeague.org

Page 433 of 601 ends

COMMUNITY SERVICE GRANT APPLICATION 2022-23
ATTACHMENT A: COVER SHEET
Organization/Agency Name:
(local branch)
Mailing Address:

City: State: Zip:

Physical Address:
(if different from Mailing Address)
City: State: Zip:

Fund Amount Requested: $
Previous Funds Received? Ƒ Yes Ƒ No If Yes, Year Received:

Amount Received:

Tax ID Number:

Has your organization been affected by COVID-19? Ƒ Yes Ƒ No Executive Director:

Email Address:

Phone Number:

Grant Program Contact:
(if different from Executive Director)
Email Address:

Phone Number:

Program or Service Title:

Big Brothers Big Sisters of San Luis Obispo County
PO Box 12644
San Luis Obispo CA 93406
142 Cross Street, Suite 140
San Luis Obispo CA 93401
2021
$5,000
Jenny Luciano
Same as above
Site Based Mentoring Program in Arroyo Grande
6,500
✔
✔

Page 434 of 601 ends

COMMUNITY SERVICE GRANT APPLICATION 2022-23
Brief description of the proposed program or service (50 words or less):

To provide adult and high school facilitated one-to-one youth mentoring through two programs in the City: Middle School Mentoring at Paulding Middle School, a Title 1 school; and Community Based Mentoring for at-risk youth throughout the City of Arroyo Grande. In 2022/2023, we anticipate serving 33 youth through these programs.

BBBS SLO relies on multiple sources of funds to meet our budget needs. Our annual campaign (individual gifts) and events are a large part of annual revenue. From 2020 to 2021, BBBS SLO had a $68,594 (or -37%) reduction in individual gift revenue as demonstrated by our 2021 FYE financial statements (please see attached).

Page 435 of 601 ends

COMMUNITY SERVICE GRANT APPLICATION 2022-23
ATTACHMENT B: PROGRAM/SERVICE INFORMATION
Organization Description (include summary of community services provided):

Mission Statement:

Program or Service Summary:

List Area(s) Served by the Organization:

Summary of Program/Service
BBBS SLO is a nonprofit organization, and we follow the national, evidence-based Big Brothers Big Sisters of America mentoring program. For 119 years, BBBS programs have proven to be effective in improving academic outcomes, developing social/emotional coping skills, and reducing risky behaviors such as substance use and truancy. Our organization is based in San Luis Obispo and serves the entire county, including the City of Arroyo Grande. BBBS SLO matches children and youth aged 5 to 15 with high school and adult volunteers who make a positive, long-term impact on their lives. Since 1995, BBBS SLO has served nearly 3,800 mentoring pairs and changing the lives of children, youth and families in San Luis Obispo County. It costs $2,850 to support one mentoring match for a full year.

Our mission is to create and support one-to-one youth mentoring relationships that ignite the power and promise of youth. Our vision is that all youth achieve their full potential.

BBBS SLO's site based program is provided at the following sites:
• Elementary Schools: Three sites participate: Pacheco Elementary, 261 Cuesta Dr., San Luis Obispo; Hawthorne Elementary, 2125 Story St., San Luis Obispo, 93401; and Nipomo Elementary, 190 E Price St., Nipomo. New schools opening in Oceano in 2023.
• Middle Schools: Takes place at two sites in southern San Luis Obispo – Paulding Middle School, 600 Crown Hill St., Arroyo Grande, and Judkins Middle School, 680 Wadsorth St., Pismo Beach. New school opening at Mesa Middle in 2023.

We also serve the entire County including the City of Arroyo Grande through our Community Based mentoring program.

The BBBS SLO Site Based Program takes place at middle and elementary schools (sites shown above. Participants are referred to the program by school staff and family members who observe the children struggling in school, having difficulty with peers, or are those who need extra support. For this program, the volunteers, or Bigs, are high school and college students. The Bigs meet with middle school students for weekly supervised group and individual activities, facilitated by BBBS SLO staff. This program provides wonderful leadership opportunities for the Bigs in the program, as well as mentoring support for the children and youth, or Littles.

Our Community Based program provides one-to-one mentoring for matches outside of the school environment. In this program, volunteer Bigs are caring adults who support a young person for 6-8 hours each month through friendship, fun activities, and support. The Bigs receive extensive training and matches are made based on geography and shared interests.

Page 436 of 601 ends

COMMUNITY SERVICE GRANT APPLICATION 2022-23
How is the program or service beneficial to Arroyo Grande residents? Number of Arroyo Grande Residents Served:
x Description:

How is local need for this program or service determined? Describe your organizational capacity to successfully carry out the proposed activities.

Number of Full Time Staff: Number of Part Time Staff:

Number of Volunteers:
x Description:
33 Providing programs that allow children and youth to excel in school, set goals, and avoid negative behaviors has tremendous positive benefit. Not only does it save costs from a reduced need for social services, juvenile justice, and behavioral health, successful youth go on to graduate and become contributors to the County. BBBS SLO is proud to say 100% of the high school seniors in our program graduated high school in June 2022, and 90% went on to continue their educations in college or trade school. Creating a bright future for the children and youth in San Luis Obispo County, who will be more likely to graduate, obtain a good job, have stable relationships, and go on to give back to their community, will have tremendous benefits for all County residents.

We estimate there are at least 5,239 children and youth in San Luis Obispo County living below the poverty level who may be at-risk, based on 2020 US Census data. Low-income children, those from single parent homes, who have an incarcerated parent, students of color, and/or those who have English as a second language, are all at higher risk to experience difficulty in school due to a variety of factors. Additionally, the pandemic has had a devastating effect on all students. A national survey of 3,300 high schoolers conducted in spring 2020 found close to a third of students felt unhappy and depressed much more than usual.

BBBS SLO collaborates closely with all school sites for the program to ensure we reach the students who would most benefit from the program.
11 0
300
BBBS SLO staff are very well-qualified to deliver high-quality, effective programs. Our CEO has 35 years of senior nonprofit management experience. Our program managers have long-term success in delivering nonprofit programs to a wide variety of audiences. The majority of our staff hold a bachelor's degree and staff are professionally trained based upon standards set by Big Brothers Big Sisters of America. All volunteers who serve as Bigs are screened and receive extensive training developed based upon national best practices for youth mentoring and child safety. BBBS SLO has sufficient staff to support these programs; no staff need to be hired.

Page 437 of 601 ends

COMMUNITY SERVICE GRANT APPLICATION 2022-23
ATTACHMENT C: SCOPE/WORK PLAN AND BUDGET WORKSHEET
Scope of Work or Work Plan
When completing this worksheet, refer to the following questions:

E. Output results show the amount of work performed or services received.

Major Tasks to Complete
(to achieve associated goal) Timeline EvaluationMethodology BBBS will support 9 existing or
new community matches for
children in the City of AƌƌŽǇŽ
GƌĂŶĚĞ between the ages of 5
and 15.
ϭ͘ Provide ongoing matching and case
management functions through
monthly phone calls or in-person
meetings w/the parent, child, and
mentor and troubleshoot issues as
needed.

Ϯ͘ Offer regularly scheduled group
activities occurring at least ĨŽƵƌ
timeƐĂǇĞĂƌ.

January to
December
2023.

Utilize the Risk Protective
Inventory (RPI), Youth/Child
Outcome Surveys
(YOS/COS), Strength of
Relationship (SOR), and
Youth Outcome
Development Plan (YODP) as
tracked in Matchforce
Program database. These
instruments work
cohesively as part of our
Outcome Evaluation
System.

BBBS will continue Middle School
Mentoring at Paulding Middle
Schools and create 12 new
matches, which serve 12 middle
school students at the site.

1. Recruit 12 middle school students.

2. Screen and assess student’s
needs.

3. Provide child and parent safety
training and ongoing education
opportunities.

4. Provide specialized 1-to-1
matching services.

5. Provide ongoing support and case
management to students and
families.

6. Meet weekly based on school
calendar.

January to
December
2023
See evaluation methodology
on #1.

WůĞĂƐĞ
ŶŽƚĞ͕ƚŚĞ
ĂǁĂƌĚ
ĨƌŽŵŝƚǇ
ŽĨƌƌŽǇŽ
'ƌĂŶĚĞǁŝůů
ďĞƐƉĞŶƚďǇ
:ƵŶϯϬ͕
ϮϬϮϰŽƌ
ƐŽŽŶĞƌ

Page 438 of 601 ends

COMMUNITY SERVICE GRANT APPLICATION 2022-23
BBBS will support leadership
development for 12 Arroyo
Grande High School;',^Ϳ
students through volunteer
mentorship programs supporting
vulnerable middle school students.

1. Recruit 12 AGHS students as
mentors.

2. Screen, interview, reference
check and train student
volunteers.

3. Provide specialized 1 to 1
matching.

4. Train volunteers on program and
children/parents on child safety
and program expectations.

5. Meet weekly based on school
calendar.

January to
December
2023
See evaluation methodology
on #1.

Document that a minimum of
70% of the children
participating in our programs
demonstrate healthier attitudes
and behaviors.

1. Administer baseline YOS prior to
match introduction.

2. Administer Strength of Relationship
at 3 month and annually.

2. Administer follow-up YOS at each
anniversary of the match.

3. Collect, enter, and evaluate the
returned surveys.

January to
December
2023.

See evaluation methodology
on #1.

Program/Service OUTPUTS:
EŝŶĞchildren in Community Based Matches, along with their parents & volunteers will receive ongoing case management, resource referrals, training, activity invitations and researched-based youth mentoring surveys to track their progress over the course of one year.
dǁĞůǀĞmiddle school children will be newly screened, assessed for needs, trained in personal safety, and matched with a high school mentor. Mentoring program services will be delivered based on the school calendar.
dǁĞůǀĞ high school volunteers will be newly screened, interviewed, assessed, trained in child safety training and program expectations, and matched with a Middle School mentee. Leadership training will be delivered based on the school calendar.
All match participants will receive safety training including child, parent/guardian and volunteer. dǁĞŶƚǇͲĨŽƵƌ middle and high school students will receive baseline and follow-up YOS and/or Strength of Relationship Surveys (SOR) as appropriate.
EŝŶĞchildren will receive enrollment and matching services to connect them with an adult volunteer mentor. /ŶƚŽƚĂů͕33 participants in our Community Based and Middle School Mentoring programs will demonstrate healthier attitudes and behaviors.

Program/Service OUTCOMES:

Within 12 months of starting the grant, results from Youth Outcome Surveys will demonstrate maintained or improved outcome scores from their baseline as tracked and reported from our Matchforce database for 33 participants as follows:
a. 80% of children served (27 children) will maintain or improve their scholastic competence. b. 80% of children (27 children) will maintain or improve their attitudes towards risky behaviors. c. 70% of children (23 children) will maintain or improve from their baseline YOS in social/emotional skill dl

Page 439 of 601 ends

Budget Worksheet
Complete this Worksheet for the specified program or service.

PROGRAM/SERVICE PROPOSED EXPENSES
Line Item Proposed Cost Proposed Grant Funding
Amount
Administrative Salaries & Fees / Fiscal Agent Fees 26,831.94 0.00 Artistic Salaries & Fees
Other Salaries & Fees

1. Site Based Manager 14,131.00 1,500.00

2. Middle School Coordinator 42,958.24 3,000.00

3. Enrollment Specialist 10,739.56 1,000.00

4. Match Support Specialist 10,456.94 1000.00
Equipment
Supplies / Materials 1,000.00 0.00
Travel / Transportation 500.00 0.00
Promotion / Publicity
Other Expenses:

1. 2.

TOTALS: 106,617.68 6,500.00 (6% of project)

PROGRAM/SERVICE PROPOSED INCOME
Cash Amount
Arroyo Grande Community Service Grant Amount Requested 6,500.00 Other Funding Sources:

Other Public Grants LMUSD Contract 35,022.00
Other Public Grants BBBS of America/OJJDP Subcontract 33,595.68 Private Foundations 10,000.00
Private Contributions Individuals Gifts 21,500.00
Corporation Contributions
Concessions / Ticket Sales
Promotion Sales / Advertisements (Other Cash)
Other Funding Subtotal: 106,617.68
TOTALS: 106,617.68

Page 440 of 601 ends

COMMUNITY SERVICE GRANT APPLICATION
202-2
ATTACHMENT D: DRAFT FUNDING AGREEMENT

NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:

Page 441 of 601 ends

DRAFTpts
nt.
for approved pp
st be received by G

Page 442 of 601 ends

9. ASSIGNMENT
Grantee shall not assign the performance of this Agreement, nor any part thereof, without the prior written consent of Grantor.

12. AMENDMENTS
Amendments to this Agreement shall be in writing and shall be made only with the mutual written consent of all of the parties to this Agreement.

EMENTD

Page 443 of 601 ends

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.

GRANTOR GRANTEE
By:____________________________ By: ___________________________ Whitney McDonald, City Manager
Attachments:

Exhibit A- Arroyo Grande Community Service Grant Program Application DRAFT unity Service Grant P __________________________
CEO, Big Brothers Big Sisters

Page 444 of 601 ends

COMMUNITY SERVICE GRANT APPLICATION 2022-23
ATTACHMENT E: PROOF OF NON-PROFIT STATUS
I. SUPPLEMENTAL DOCUMENTATION:

Proof of 501(c)(3) status with a copy of the letter from the IRS.

II. CERTIFICATION:

Date: _______________ Signature: ______________________________ Executive Director or Designee
______________________________
Board of Director or Officer
y
___________________________
Executive Director or Designee
_____________________________
Board of Director or Officer
Executive Director or Designee
Big Brothers Big Sisters of San Luis Obispo County, a
12-20-2022
✔

Page 445 of 601 ends

Page 446 of 601 ends

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Boys & Girls Club of South San Luis Obispo County
1830 19th Street
Oceano CA 95334
Rebecca Britton
Summer Brain Gain
15,000
✔
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Summer Brain Gain is our education program that connects more than 300 youth through fun and friendship with a project-based learning approach to keep them on track for a successful transition back to school. Campers will learn through discovery, creative expression, group work, and a final product or production.

The pandemic transformed how the organization operates in ways that are becoming a permanent cost of doing business. For the 12-month period ending January 31, 2020, total income decreased by 30%, compared with an increase of 14.8% during 2019.

Due to strict social distancing and confined space regulations, we were required to lower the number of staff, or Youth Development Specialists who mentored and cared for the youth we serve. the organization adapted programming and spaces to align with these requirements and limited the number of youth and staff in confined spaces. This resulted in increased employee compensation expenses. For the 12-month period ending January 31, 2021, employee compensation expenses increased from $464,896,000 to $570,784.00, or an increase of $105,887.00.

Staff-to-youth ratios decreased from one staff supervising 15 youths to one staff supervising nine youths. Additionally, to further limit exposure, one staff member was assigned to the same youth group each week. Prior to the pandemic, Youth Development Specialists were part-time staff members. To adhere to the health department's requirements, staff hired for part time employment moved to full time assignments, which required additional benefits. To date, staff-to-child ratios remain low, and groups are together with the same staff members each day.

Employee compensation expenses reflect these low ratios. During the current year, employee compensation expenses have increased by 22.7% or $491,242.00 from $359,672.00 compared with during the prior year. The number of full-time staff increased from two to nine employees.

With a tight labor market, costs associated with hiring, training, and retaining qualified part-time employees have increased by $43,478.00, or 23.7% compared with the prior year.

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To enable all young people, especially those who need us most, to reach their full potential as productive, caring, responsible citizens.

Our programs represent five core areas: character and leadership development; education and career development; health and life skills; the arts and sports; and fitness and recreation. Our aim is to help children ages 5-18 develop and demonstrate strong character through model-positive values – including honesty, integrity, caring, fairness, and an appreciation of community and cultural diversity – while encouraging education and lifelong learning. Our affordable costs provide access and continue to meet a vital community need for families with little or no resources to provide these opportunities to their children.

Summer Brain Gain is a hands-on, minds-on, project-based program. It's comprised of week-long modules consisting of fun, themed activities for elementary, middle, and high school students.

Activities encourage youth to fall in love with learning by engaging them in unique educational experiences that spark curiosity, allow them to explore their interests, and create opportunities to build academic and social-emotional skills. The research shows that SBG is most effective when implemented for 9 weeks during the summer. It’s estimated that during the summer, most youths lose about two months' worth of math skills, and youth living in low-income households also lose the same reading skills – and these learning losses can stack up year over year.

See attachment (next page)

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Organization Description
Since 1994, the Boys & Girls Clubs of South San Luis Obispo County (BGCSLO) has mentored thousands of young people, supporting them in their efforts to grow and achieve personal goals.

By offering a framework for youth development with proven, nationally recognized enrichment and prevention-based programs, Club members receive knowledge, skills, and an understanding of the attributes they need to pursue their dreams and succeed in life.

Approximately 50% of our youth members are from single-parent families; more than 10% are under the care of non-biological guardians. In our county, we have seen an increase in the percentage of families living below the federal poverty level. According to the US 2016 Census, the federal poverty measure for a household of four was $24,700. This barrier leads to an inability to afford food, childcare, healthcare, and even housing – all of which negatively affect a child’s health and well-being for optimal growth and development. During the 2020/2021 school year, more than 90% of our youth members qualified for free and reduced lunch at their schools, as these members live in households supported by incomes at or below the poverty level. These households face overwhelming obstacles and often must make trade-offs in living expenses, making complicated decisions to balance the support of their children. As a result, children from low-income families are frequently excluded from after-school/summer enrichment programming and healthy activities due to a lack of financial resources.

Our goal is to increase our capacity to serve even more youths in our Arroyo Grande community.

BGCSLO provides a safe, fun, and constructive environment for children during out-of-school hours. Through financial donations, mentoring, and programming support from generous community members, we offer low- and often no-cost out-of-school programming to underserved families.

BGCSLO currently serves more than 900 students of the 10,700 students enrolled in Lucia Mar School District. (Enrollment data from the 2020/2021 school year) With ongoing help from our community, we will continue to live up to our Mission motto of providing “a safe place where kids can be kids!”

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30 When a child doesn’t practice skills regularly, their brain tends to forget them. Anyone who hasn’t taken a math class for a while – and then tries to help a young person with their Algebra homework – can probably relate. This “use it or lose it” principle becomes critical for youth during the summer months when school is out. Research shows that unless young people practice over the summer, they’ll lose, on average, two months’ worth of math skills. Young people in low-income households are less likely to have access to the type of enrichment activities that keep academic skills fresh. In addition to math, they will also need to relearn, on average, two months of reading skills.1 But give kids a chance to delve into enriching summer learning experiences, and they can go back to school in the fall and pick up right where they left off. By expanding summer learning programming, Our organization can help the youth we serve navigate their path to academic success.

While the average young person loses at least two months of learning during the summer, the average Summer Brain Gain participant does not.

Our program evaluations show that participants maintain their reading and math skill levels, with some youth even experiencing gains – especially in vital 21st-century skills such as teamwork, collaboration, critical thinking, and problem-solving. 2 Since its national launch in 2014, all our Club youth have participated in the program, with steady annual increases in the number of youths served each summer.3 Boys & Girls Clubs of South San Luis Obispo updates and improves Summer Brain Gain annually to ensure youth have relevant, up-to-date summer learning content that guides youth on their path to academic success. 1 brookings.edu/research/summer-learning-loss-what-is-it-and-what-can-we-do-about-it 2 Scuello, M. and Wilkens, D. (2015). Evaluating Summer Brain Gain: 2015 Study Report (New York, N.Y.: Metis Associates). 3 With exception of 2020, when our Club programs were reduced due to restrictions related to the Covid-19 pandemic.

Children need mentors. Boys & Girls Clubs of South San Luis Obispo County invest in training and motivating community members to become qualified mentors and care givers.

A good mentor is there to listen, support, and care. With more than 35 trained staff and volunteers, we provide caring guidance and support to our community’s youth to help them grow into confident, capable adults. Number of full-time staff
With Boys & Girls Programs, young people find positive adult mentors in staff and volunteers who notice their strengths, listen to their concerns and open up doors of possibility. From connecting youth to a program that deepens their interests to spark their curiosity in a future career field, inspiring mentors help kids and teens explore their full potential.

There are also plentiful benefits of mentors — including helping prevent early drug use, encouraging teens to be college- and career-ready, and promoting positive mental health outcomes. Kids in youth mentoring programs are also more than 50% less likely to skip school.
927
20 All staff are dedicated to working and supporting the youth and families served by the organization. Every staff and volunteer must past a background check and must attend and pass training and mentoring programs. Administrative staff members are also responsible for mentoring the youth we serve and communicating with families who rely on us to care for their children when they're away from the home. Every member of the Boys & Girls Clubs of South San Luis Obispo County is committed to keeping youth safe and engaged while in our care.

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Week One - Group Agreements Get to know each member of the group One week Small group discussions and journaling Week Two - Around the World
Youth will be introduced to different countries and
compare/contrast their lives with those of youth in other countries One week Small group discussions and journaling Entrepreneurship In this Early Elementary module, youth will work through the various steps of starting a business. One week Small group discussions and journaling Storytelling In this module, youth will work in teams to tell a story using storyboards, scripts and puppets. One week Small group discussions and journaling Habitats (Service Learning)
youth will learn about various animal habitats and explore which species live in each habitat through activities. They will also learn about everyday behaviors they can adopt to protect habitats. One week Small group discussions and journaling Family
Reading activities will include the opportunity to reflect on youths’ own families’ interests and share in musical activities together. The module ends with a family musical celebration. One week Small group discussions and journaling Mysteries
Youth will explore a variety of mystery and detective books during the week as they build observation and logic skills. One week Small group discussions and journaling Authenticity and identity
Youth will interact with this book about both struggling with and celebrating being unique. Youth will write stories and poems, culminating in a Story Café to showcase their work. One week Small group discussions and journaling Civic engagement
Youth will read about Grace, who decides to try to become the first female president of the United States. Along the way, she teaches youth about voting, campaigns and the
election process.

One week Small group discussions and journaling

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Week-long modules with fun themes are perfect for summertime activities. Young people will participate in fun, hands-on activities as part of larger projects that spark their curiosity and encourage them to fall in love with learning. Youth will explore their interests over a 10-week period while building academic and social-emotional skills.

To enable all youth to be effective, engaged learners who are on track to graduate with a plan for the future.

When Character Development Is Present:
• Youth development professionals model, and youth practice skills that display respect, fairness, trustworthiness, responsibility, caring, and citizenship. • Youth understand and successfully get along well with others. • Youth are better able to control their emotions and solve problems.

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Page 460 of 601 ends

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Boys & Girls Clubs of South San Luis Obis
12/21/2022 Rebecca Britton
Brian Millard
✔

Page 463 of 601 ends

Page 464 of 601 ends

Page 465 of 601 ends

Page 466 of 601 ends

ARROYO GRANDE COMMUNITY SERVICE GRANT PROGRAM

GRANT APPLICATION
FISCAL YEAR 2022-23

Funding for 2022-23 Community Service Grant Program is $82,065.

ELIGIBILITY STANDARDS
To be eligible to apply for grant monies under the City's 2022-23 Community Service Grant Program, a community organization must satisfy the following standards:
• Operate as a non-profit 501c3;
• Serve the Arroyo Grande community;
• Use funds to directly provide* a social service, educational, cultural, beautification, or recreation program or project to Arroyo Grande residents and/or businesses; • Not restrict participants based upon race, religion, gender, sexual orientation, marital status, national origin, ancestry, disability, medical condition, or age; and • Not use grant monies specifically for religious activities. • American Rescue Plan Act (ARPA) funds are restricted to organizations impacted by the COVID-19 pandemic. See page 4 for more information.
* "Directly provide" means that the community non-profit organization conducts the social service(s) or cultural program(s) itself rather than through a separate entity to which it sub-awards grant monies.

Please provide all required information and attachments.

Incomplete applications will be disqualified.

APPLICATION PROCESS AND DEADLINE:

All interested non-profit organizations must complete an application form, including the following:

Page 467 of 601 ends

COMMUNITY SERVICE GRANT APPLICATION 2022-23
i. A brief (50 words or less) description of the proposed program or service j. Indicate if your organization has been affected by the COVID-19 pandemic

3. Attachment C: Scope of Work or Work Plan and Budget Worksheet

4. Attachment D: Signed Agreement with the City of Arroyo Grande (to be fully executed upon grant award).

5. Attachment E: Proof of 501(c)(3) status with a copy of the letter from the IRS.

Completed applications forms, along with supplemental documents must be submitted by 5:00 p.m., Thursday, December 22, 2022 addressed to:

City of Arroyo Grande
Community Development Department
Andrew Perez, Planning Manager
300 E. Branch Street
Arroyo Grande CA 93420

OR SUBMITTED ELECTRONICALLY TO
[email protected]
Applications are encouraged to be submitted electronically.

Electronic signatures are accepted.

For questions please contact:

Andrew Perez
Planning Manager
(805) 473-5425
[email protected]

Page 468 of 601 ends

COMMUNITY SERVICE GRANT APPLICATION 2022-23
ATTACHMENT A: COVER SHEET
Organization/Agency Name:
(local branch)
Mailing Address:

City: State: Zip:

Physical Address:
(if different from Mailing Address)
City: State: Zip:

Fund Amount Requested: $
Previous Funds Received? Ƒ Yes Ƒ No If Yes, Year Received:

Amount Received:

Tax ID Number:

Has your organization been affected by COVID-19? Ƒ Yes Ƒ No Executive Director:

Email Address:

Phone Number:

Grant Program Contact:
(if different from Executive Director)
Email Address:

Phone Number:

Program or Service Title:

Diversity Coalition San Luis Obispo County
PO Box 376
Arroyo Grande CA 93421
n/a
2021
$2000
Rita Casaverde
Greg Ellis
Fostering Understanding and School Speakers Series
5000
✔
✔

Page 469 of 601 ends

COMMUNITY SERVICE GRANT APPLICATION 2022-23
Brief description of the proposed program or service (50 words or less):

The Diversity Coalition's educational programming brings renowned speakers to share their stories with Arroyo Grande-based students in the schools and with the broader public at community forums. We work in partnership with teachers to pair speakers and curriculum, support their professional development, and promote tolerance at all levels.

The Diversity Coalition of SLO County experienced significant financial duress as a result of the COVID-19 pandemic. Previously, all of our school and public presentations were delivered inperson. During mandatory school closures and restrictions on public gatherings, significant expense was dedicated to tooling up to provide virtual presentation, adding time and technology expenses to baseline organizational costs. Additional time was spent to learn and set up virtual presentation technology, coordinate events digitally with presenters and teachers at school sites, advertise effectively on digital platforms, etc., and additional material costs came from purchase of video and streaming equipment and subscription to streaming software.

Page 470 of 601 ends

COMMUNITY SERVICE GRANT APPLICATION 2022-23
ATTACHMENT B: PROGRAM/SERVICE INFORMATION
Organization Description (include summary of community services provided):

Mission Statement:

Program or Service Summary:

List Area(s) Served by the Organization:

Summary of Program/Service
As a coalition of individual members and organizations, we act as a strategic partner to local nonprofit and community-based organizations that align with our vision and mission. Our primary activities include offering educational programs to local school districts and the broader public to foster understanding and celebrate diversity in our community. We currently provide programs to hundreds of students in Lucia Mar, San Luis Coastal, and Paso Roble Joint Unified School District middle and high school students. Several hundred community members have attended Fostering Understanding community forums that feature world-renowned speakers.

The Diversity Coalition provides programs and resources dedicated to the promotion of and advocacy for the inclusion and affirmation of diversity in our community and countering negative acts of prejudice or bias against its citizens.

Ultimately, the Diversity Coalition works throughout the county. This funding request is specifically in furtherance of our partnerships with teachers at Paulding and Mesa Middle Schools and Arroyo Grande High School to deliver guest speakers to these schools and the broader community during the 2022/2023 and 2023/2024 school year covered by the term of this grant.

School Speaker Program - We bring renowned diversity speakers to the classrooms to share compelling experiences with thousands of students each year. We are currently the only organization in the county providing free, consistent, high-quality programming to schools--critical in reaching students developing attitudes and beliefs in a predominantly white community.

Fostering Understanding in Our Community Series - We connect the community with our outstanding speaker network and organize events to foster understanding of complex and nuanced diversity-related issues. Our programming considers diversity issues on a local, regional and national level empowering local citizens to take informed action in their own lives and in their community to foster a welcoming, inclusive and peaceful culture.

Page 471 of 601 ends

COMMUNITY SERVICE GRANT APPLICATION 2022-23
How is the program or service beneficial to Arroyo Grande residents? Number of Arroyo Grande Residents Served:
• Description:

How is local need for this program or service determined? Describe your organizational capacity to successfully carry out the proposed activities.

Number of Full Time Staff: Number of Part Time Staff:

Number of Volunteers:
• Description:
2250
The Diversity Coalition's focus is clear: the more we educate, the more compassion and empathy we create and foster, which leads to a more informed, accepting, safer, and healthier community.

We seek to serve the most vulnerable in our community. In many cases, this means the minorities in our community. We address these equity gaps by ensuring social and racial justice is embedded in each of our programs.

A 2020 CA Attorney General report ranked SLO County as #1 in hate crimes per capita against Asians, more than twice as prevalent as in any other county in the state. And in 2021, SLO County ranked #1 on the Central Coast for hate crimes with 12 vs. only 5 in more populous Santa Barbara County.

Studies conducted by the Community Foundation of SLO County demonstrate need to teach tolerance. 50% of 11th graders who identified as lesbian, gay, or bisexual reported seriously considering suicide in the past 12 months (2015). Amongst 11th grade girls, 48% felt so sad/hopeless almost every day for at least two weeks that they stopped some of their usual activities, 49% reported feeling unsafe at school (2020). 0 2
200
The School Speaker Series and Fostering Understanding community forum is entering its sixth year, having enriched the lives of over 6,000 local middle and high school students and thousands of community members with guest speakers ranging from Holocaust survivors, African refugees, refugee relocation experts, and others who have had their lives affected by bias, prejudice, or hate. The program began with the Lucia Mar School District in 2017, expanded to include the San Luis Coastal School District in 2019, and the North County in the '22/'23.

Page 472 of 601 ends

COMMUNITY SERVICE GRANT APPLICATION 2022-23
ATTACHMENT C: SCOPE/WORK PLAN AND BUDGET WORKSHEET
Scope of Work or Work Plan
When completing this worksheet, refer to the following questions:

E. Output results show the amount of work performed or services received.

Major Tasks to Complete
(to achieve associated goal) Timeline Evaluation Methodology Host 10 School Speakers rsvp speakers, coordinate w/ teachers Spring/Fall '23# of speakers, # of students Host 5 Community Forums plan forum, advertise, host Spring/Fall '23 # of speakers, # of audience

Page 473 of 601 ends

COMMUNITY SERVICE GRANT APPLICATION 2022-23
Program Service OUTPUTS:

Program Service OUTCOMES:
+ 2000 Arroyo Grande students reached with School Speaker Series at Mesa and Paulding Middle Schools, Arroyo Grande High School (200 per speaker x 10 speakers) + 250 Arroyo Grande residents reached with Fostering Understanding community forums (50 per speaker x 5 speakers
Speakers present to multiple schools, addressing a full grade in each school. Teachers use these experiences as cornerstones for month-long diversity studies, incorporating the speakers literary works in advance, facilitating the students' query of the speakers during their visit, and by sustaining class discussions post-presentation. Students demonstrate improved understanding of diversity, equity, and inclusion concepts. Speakers engage with the broader community through Fostering Understanding community forums designed for adult audiences.

Audiences grow in size. Post-event surveys provide positive and constructive feedback to inform further programming, and demonstrate changed perspectives.

Page 474 of 601 ends

COMMUNITY SERVICE GRANT APPLICATION 2022-23
Budget Worksheet
Complete this Worksheet for the specified program or service.

PROGRAM/SERVICE PROPOSED EXPENSES
Line Item Proposed Cost Proposed Grant Funding
Amount
Administrative Salaries & Fees / Fiscal Agent Fees
Artistic Salaries & Fees
Other Salaries & Fees

1. 2.

Equipment
Supplies / Materials
Travel / Transportation
Promotion / Publicity
Other Expenses:

1. 2.

TOTALS:

PROGRAM/SERVICE PROPOSED INCOME
Cash Amount
Arroyo Grande Community Service Grant Amount Requested
Other Funding Sources:

Other Public Grants
Private Foundations
Corporation Contributions
Concessions / Ticket Sales
Promotion Sales / Advertisements (Other Cash)
Other Funding Subtotal:

TOTALS:
2000 200
10,000 3500
8000 800
0 0
0 0
0 0
2500 500
0 0
22,500 5,000
5000
15,000
2500
17,500
22,500
Executive Director (to plan and coordinate program)

Page 475 of 601 ends

COMMUNITY SERVICE GRANT APPLICATION
2022-23
ATTACHMENT D: DRAFT FUNDING AGREEMENT

NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:

Page 476 of 601 ends

DRAFT

Page 477 of 601 ends

3 7. INDEMNIFICATION

Grantee agrees to accept responsibility for loss or damage to any person or entity, and shall defend, indemnify and hold harmless Grantor, its officers, employees and agents from any and all claims and demands, liability, damages, costs, expenses, judgments (including, but not limited to attorney fees and expert witness costs) that may be asserted by any person or entity, including Grantee, arising out of or in connection with the performance by Grantee hereunder and/or the use of the City of Arroyo Grande Community Service Grant fund monies.

8. COMPLIANCE WITH LAW

Grantee agrees to comply with all City of Arroyo Grande, Federal and State laws and regulations applicable to Grantee. In particular, Grantee agrees to comply with the terms and conditions contained in the City of Arroyo Grande Community Service Grant Program, which is attached hereto as Exhibit “B” and incorporated herein by this reference.

9. ASSIGNMENT
Grantee shall not assign the performance of this Agreement, nor any part thereof, without the prior written consent of Grantor.

12. AMENDMENTS
Amendments to this Agreement shall be in writing and shall be made only with the mutual written consent of all of the parties to this Agreement.

DRAFT

Page 478 of 601 ends

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.

GRANTOR GRANTEE
By:____________________________ By: ___________________________ Whitney McDonald, City Manager
Attachments:

Exhibit A- Arroyo Grande Community Service Grant Program Application DRAFT

Page 479 of 601 ends

COMMUNITY SERVICE GRANT APPLICATION 2022-23
ATTACHMENT E: PROOF OF NON-PROFIT STATUS
I. SUPPLEMENTAL DOCUMENTATION:

Proof of 501(c)(3) status with a copy of the letter from the IRS.

II. CERTIFICATION:

Date: _______________ Signature: ______________________________ Executive Director or Designee
______________________________
Board of Director or Officer
Diversity Coalition of SLO County
Rita Casaverde
Cornel N. Morton
✔
12/22/2022

Page 480 of 601 ends

DocuSign Envelope ID: 400637C0-3427-40A7-9D75-662FBC53B377

Page 481 of 601 ends

ARROYO GRANDE COMMUNITY SERVICE GRANT PROGRAM

GRANT APPLICATION
FISCAL YEAR 2022-23

Funding for 2022-23 Community Service Grant Program is $82,065.

Please provide all required information and attachments.

Incomplete applications will be disqualified.

APPLICATION PROCESS AND DEADLINE:

All interested non-profit organizations must complete an application form, including the following:

Page 482 of 601 ends

COMMUNITY SERVICE GRANT APPLICATION 2022-23
i. A brief (50 words or less) description of the proposed program or service j. Indicate if your organization has been affected by the COVID-19 pandemic

3. Attachment C: Scope of Work or Work Plan and Budget Worksheet

4. Attachment D: Signed Agreement with the City of Arroyo Grande (to be fully executed upon grant award).

5. Attachment E: Proof of 501(c)(3) status with a copy of the letter from the IRS.

Completed applications forms, along with supplemental documents must be submitted by 5:00 p.m., Thursday, December 22, 2022 addressed to:

City of Arroyo Grande
Community Development Department
Andrew Perez, Planning Manager
300 E. Branch Street
Arroyo Grande CA 93420

OR SUBMITTED ELECTRONICALLY TO
[email protected]
Applications are encouraged to be submitted electronically.

Electronic signatures are accepted.

For questions please contact:

Andrew Perez
Planning Manager
(805) 473-5425
[email protected]

Page 483 of 601 ends

COMMUNITY SERVICE GRANT APPLICATION 2022-23
ATTACHMENT A: COVER SHEET
Organization/Agency Name:
(local branch)
Mailing Address:

City: State: Zip:

Physical Address:
(if different from Mailing Address)
City: State: Zip:

Fund Amount Requested: $
Previous Funds Received? Ƒ Yes Ƒ No If Yes, Year Received:

Amount Received:

Tax ID Number:

Has your organization been affected by COVID-19? Ƒ Yes Ƒ No Executive Director:

Email Address:

Phone Number:

Grant Program Contact:
(if different from Executive Director)
Email Address:

Phone Number:

Program or Service Title:

Elm Street Dog Park Association
1221 Ash Street
Arroyo Grande CA 93420
Ash/Elm Street
Arroyo Grande CA 93420
Mindy Brooks
Kathy Ream, Board Secretary
Elm Street Dog Park Maintenance & Improvements
28,635.00
✔
✔

Page 484 of 601 ends

COMMUNITY SERVICE GRANT APPLICATION 2022-23
Brief description of the proposed program or service (50 words or less):

The purpose of the Elm Street Dog Park Maintenance & Improvements program is to obtain funding assistance for dog park expenses and to make improvements that will benefit the community and dog park patrons.

The Elm Street Dog Park is managed and staffed by volunteers, and is funded solely through donations from dog lovers. Due to the COVID-19 pandemic and health concerns, the park lost many of it's regular patrons which has resulted in a decrease in donations.

Page 485 of 601 ends

COMMUNITY SERVICE GRANT APPLICATION 2022-23
ATTACHMENT B: PROGRAM/SERVICE INFORMATION
Organization Description (include summary of community services provided):

Mission Statement:

Program or Service Summary:

List Area(s) Served by the Organization:

Summary of Program/Service
The Elm Street Dog Park is the only dog park in the Five Cities area. A free, public, fully fenced park, it has separate areas for large and small dogs. It is conveniently located next to a community park/playground. In 2022, the Elm Street Dog Park was selected as the best dog park in San Luis Obispo county.

Community services provided include:
- A safe, clean place for people and their dogs to have fun, relax, and socialize - Improvement of dog socialization, leading to better canine citizens - Interaction of children with dogs, teaching children and dogs good etiquette with each other - Building a tight-knit community
- Promotion of a healthly, active lifestyle for people of all ages - Promotion of vacines and training sessions for dogs through local providers The mission of the Elm Street Dog Park is to provide an off-leash park where where dogs and their caretakers will have a safe, fun, friendly, and well maintained area for recreation, exercise, and socialization.

Arroyo Grande
Grover Beach
Pismo Beach
Shell Beach
Oceano
Nipomo
San Luis Obispo
Visitors from other counties and states
In order to retain current dog park patrons and obtain new, regular patrons, our proposal includes the following items to improve & maintain the Elm Street Dog Park.

Addition of shade structures and trees
Addition of new benches installed on concrete pads
Mutt Mitts (for waste disposal)
Advertising & fundraisers
High-quality wood chips for the large dog park
Leveling of ground & new sod for the small dog park
Dog agility equipment
Sandbox (encourages dogs to dig in the sand versus the lawn) Addition of 2 new garbage cans

Page 486 of 601 ends

COMMUNITY SERVICE GRANT APPLICATION 2022-23
How is the program or service beneficial to Arroyo Grande residents? Number of Arroyo Grande Residents Served:
x Description:

How is local need for this program or service determined? Describe your organizational capacity to successfully carry out the proposed activities.

Number of Full Time Staff: Number of Part Time Staff:

Number of Volunteers:
x Description:
1,500 annually
The Elm Street Dog Park allows dogs to play off-leash or get exercise with their owners. Having a safe space to roam freely benefits the surrounding communities. Studies have shown that dog parks help to relieve stress and anxiety not only in dogs, but in people, too. The dog park compliments the City of Arroyo Grande's recreational activities for people and their dogs. Many people become friends at the dog park, fostering the sense of a tight community.

The local need for this program is determined by feedback received from Board members and patrons of the dog park. The Elm Street Dog Park is the only dog park in the Five Cities area; it needs to be maintained and improved to help retain existing patrons and to help obtain new visitors.
20 Elm Street Dog Park and a group of dedicated volunteers will take responsibility to successfully implement the proposed activities.

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COMMUNITY SERVICE GRANT APPLICATION 2022-23
ATTACHMENT C: SCOPE/WORK PLAN AND BUDGET WORKSHEET
Scope of Work or Work Plan
When completing this worksheet, refer to the following questions:

E. Output results show the amount of work performed or services received.

Major Tasks to Complete
(to achieve associated goal) Timeline Evaluation
Methodology
Additionl shade structures & trees Procure & install/plant shade structures & trees April 2023 Observe, obtain patron feedback Additional benches Procure new benches, lay concrete, install May 2023 Observe, obtain patron feedback Procure Mutt mitts supply Procure Feb 2023 Track usage/inventory count Organize fundraisers Procure banners, tables, advertising funds June 2023 Evaluated based on outcome Provide high quality wood chips Procure, spread in large dog park July 2023 Observe, obtain patron feedback Level ground & lay down new sod Identify contractor to level ground, procure sod Aug 2023 Observe, obtain patron feedback Agility equipment for dogs Procure, install Sept 2023 Observe usage, obtain patron feedback Sandbox for dogs Procure, install Oct 2023 Observe usage, obtain patron feedback New garbage cans Procure Oct 2023 Observe usage, obtain patron feedback

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COMMUNITY SERVICE GRANT APPLICATION 2022-23
Program Service OUTPUTS:

Program Service OUTCOMES:

The outputs of the proposed improvements will help to beautify not only the dog park, but also the community park area in general.

Four new shade trees will be planted, including irrigation and timers. Four new benches and 4 new sun shades will be installed on concrete slabs. These items will provide sufficient seating for dog park patrons, as well as shade for people and their dogs. WIth a full supply of mutt mitts, the dispensors will be filled at all times to encourage proper waste disposal. Funds for advertising & fundraising will us help to increase the number of dog park patrons and will also help to retain existing dog park patrons, leading to increased park donations. The high-quality wood chips for the large dog area will be free of any harmful materials, will last longer, and will be better for the large dogs. The small dog park will be greatly enhanced by leveling the ground, which is currently very lumpy and can be a hazard when walking. The new sod will help to beautify the park and will be enjoyed by the small dogs and park visitors.

State of the art agility equipment and a sandbox will provide exercise for the dogs and fun for both dogs and people.

The existing garbage cans fill up quickly. The addition of 2 new garbage cans will provide more space for proper waste disposal.

The City of Arroyo Grande's Elm Street community park will benefit from this program in that it will help to compliment the new playground and overall beautification of the park in general. Patrons of the park will benefit by availability of more seating and shade, as well as the happiness of enjoying the dogs as they use the agility equipment and sandbox. Renovation of the lawn in the small dog park will allow patrons to walk with ease and safety. Fundraisers organized by the dog park volunteers are open to everyone, with or without a dog, which fosters a close community. Additionally, our dog patrons will benefit by all features of the program. They will have paw-friendly grass or wood chips, shade, and a mini-playground with agility equipment and a sandbox. The 2 additional trash cans will provide more space for waste disposal to prevent waste overflow.

Including visitors to both the dog park and the Elm Street community park in general, it is estimated that 30% of residents will benefit from this program. This is based on approximately 4,000 visitors to the community park and 1,500 visitors to the dog park for a total of 5,500 residents annually. The estimated population of Arroyo Grande is 18,500.

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COMMUNITY SERVICE GRANT APPLICATION 2022-23
Budget Worksheet
Complete this Worksheet for the specified program or service.

PROGRAM/SERVICE PROPOSED EXPENSES
Line Item Proposed Cost Proposed Grant Funding
Amount
Administrative Salaries & Fees / Fiscal Agent Fees
Artistic Salaries & Fees
Other Salaries & Fees

1. 2.

Equipment
Supplies / Materials
Travel / Transportation
Promotion / Publicity
Other Expenses:

1. 2.

TOTALS:

PROGRAM/SERVICE PROPOSED INCOME
Cash Amount
Arroyo Grande Community Service Grant Amount Requested
Other Funding Sources:

Other Public Grants
Private Foundations
Corporation Contributions
Concessions / Ticket Sales
Promotion Sales / Advertisements (Other Cash)
Other Funding Subtotal:

TOTALS:
$1,200.00 $1,200.00
$2,600.00 $2,600.00
$23,635.00 $23,635.00
$1,200.00 $1,200.00
$28,635.00 $28,635.00
0 0
0 0
0 0
0

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COMMUNITY SERVICE GRANT APPLICATION
202-2
ATTACHMENT D: DRAFT FUNDING AGREEMENT

NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:

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DRAFTpts
nt.
for approved pp
st be received by G

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9. ASSIGNMENT
Grantee shall not assign the performance of this Agreement, nor any part thereof, without the prior written consent of Grantor.

12. AMENDMENTS
Amendments to this Agreement shall be in writing and shall be made only with the mutual written consent of all of the parties to this Agreement.

EMENTD

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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.

GRANTOR GRANTEE
By:____________________________ By: ___________________________ Whitney McDonald, City Manager
Attachments:

Exhibit A- Arroyo Grande Community Service Grant Program Application DRAFT____________ _______ unity Service Grant P

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COMMUNITY SERVICE GRANT APPLICATION 2022-23
ATTACHMENT E: PROOF OF NON-PROFIT STATUS
I. SUPPLEMENTAL DOCUMENTATION:

Proof of 501(c)(3) status with a copy of the letter from the IRS.

II. CERTIFICATION:

Date: _______________ Signature: ______________________________ Executive Director or Designee
______________________________
Board of Director or Officer
Elm Street Dog Park Association
12/21/2022 Mindy Brooks
✔

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ARROYO GRANDE COMMUNITY SERVICE GRANT PROGRAM

GRANT APPLICATION
FISCAL YEAR 2022-23

Funding for 2022-23 Community Service Grant Program is $82,065.

ELIGIBILITY STANDARDS
To be eligible to apply for grant monies under the City's 2022-23 Community Service Grant Program, a community organization must satisfy the following standards:
• Operate as a non-profit 501c3;
• Serve the Arroyo Grande community;
• Use funds to directly provide* a social service, educational, cultural, beautification, or recreation program or project to Arroyo Grande residents and/or businesses; • Not restrict participants based upon race, religion, gender, sexual orientation, marital status, national origin, ancestry, disability, medical condition, or age; and • Not use grant monies specifically for religious activities. • American Rescue Plan Act (ARPA) funds are restricted to organizations impacted by the COVID-19 pandemic. See page 4 for more information.
* "Directly provide" means that the community non-profit organization conducts the social service(s) or cultural program(s) itself rather than through a separate entity to which it sub-awards grant monies.

Please provide all required information and attachments.

Incomplete applications will be disqualified.

APPLICATION PROCESS AND DEADLINE:

All interested non-profit organizations must complete an application form, including the following:

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COMMUNITY SERVICE GRANT APPLICATION 2022-23
i. A brief (50 words or less) description of the proposed program or service j. Indicate if your organization has been affected by the COVID-19 pandemic

3. Attachment C: Scope of Work or Work Plan and Budget Worksheet

4. Attachment D: Signed Agreement with the City of Arroyo Grande (to be fully executed upon grant award).

5. Attachment E: Proof of 501(c)(3) status with a copy of the letter from the IRS.

Completed applications forms, along with supplemental documents must be submitted by 5:00 p.m., Thursday, December 22, 2022 addressed to:

City of Arroyo Grande
Community Development Department
Andrew Perez, Planning Manager
300 E. Branch Street
Arroyo Grande CA 93420

OR SUBMITTED ELECTRONICALLY TO
[email protected]
Applications are encouraged to be submitted electronically.

Electronic signatures are accepted.

For questions please contact:

Andrew Perez
Planning Manager
(805) 473-5425
[email protected]

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COMMUNITY SERVICE GRANT APPLICATION 2022-23
ATTACHMENT A: COVER SHEET
Organization/Agency Name:
(local branch)
Mailing Address:

City: State: Zip:

Physical Address:
(if different from Mailing Address)
City: State: Zip:

Fund Amount Requested: $
Previous Funds Received? Ƒ Yes Ƒ No If Yes, Year Received:

Amount Received:

Tax ID Number:

Has your organization been affected by COVID-19? Ƒ Yes Ƒ No Executive Director:

Email Address:

Phone Number:

Grant Program Contact:
(if different from Executive Director)
Email Address:

Phone Number:

Program or Service Title:

One Cool Earth
PO Box 150
San Luis Obispo CA 93406
Katharine Rondthaler-Krieg
Greg Ellis
School Garden Nutrition Education
2000
✔
✔

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COMMUNITY SERVICE GRANT APPLICATION 2022-23
Brief description of the proposed program or service (50 words or less):

One Cool Earth requests support for our school garden programming in Arroyo Grande at Harloe and Branch Elementary Schools. Our program provides a weekly Garden Educator to each campus who teaches a series of 108 seasonally-aligned and standards-based lessons per school per year in the school garden, working directly with approx. 100 students/week/school. By supporting this program, students on 2 campuses will have access to hands-on learning opportunities and exciting projects with real-world impacts benefitting many different learning styles. Overall, this funding would impact over 974 local students of which an average of 49% are socioeconomically disadvantaged and 14% have a health risk due to diet, according to state physical fitness testing.

Our services were dramatically affected by COVID shutdowns as schools were first required to close entirely, and then when they returned, to enact social distancing and reduced class size measures.

During initial closures, we experienced significant expenses maintaining staff despite a lack of work-- we chose to maintain our staff payroll despite the uncertainty of a reopening schedule because we wanted to preserve the culture and institutional knowledge that we had spent years building. We also had substantial expense reshaping our program to be available virtually, including video filming and production, software costs, packaging materials and supplies to send home with students, and maintaining school gardens without the presence of student and volutneer labor.

During 2020 we experienced an approximately 20% decrease in donations and grants--see our 2019 vs. 2020 IRS 990 Tax Returns, available here:
https://projects.propublica.org/nonprofits/organizations/341939404

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COMMUNITY SERVICE GRANT APPLICATION 2022-23
ATTACHMENT B: PROGRAM/SERVICE INFORMATION
Organization Description (include summary of community services provided):

Mission Statement:

Program or Service Summary:

List Area(s) Served by the Organization:

Summary of Program/Service
One Cool Earth has operated in San Luis Obispo County since 2001. Our program focuses on supporting schools to make school gardens as ubiquitous and indispensable to education as libraries, sports fields and computer labs. We recognize that: 1. Gardens make healthy eating fun and personal through seedto-table activities. 2. Gardens bridge textbook learning and real-world phenomenon, making science and other subjects engaging and understandable. 3. Gardens make students feel good, providing a positive, outdoor space on campus.

Vision: Every Child Deserves A Place To Grow.

Mission: We create school garden programs that power healthy, happy and smart youth.

Goal: Significantly affect inter-related issues of student academics, health, and behavior, as measured by evaluations.

Strategy: Integrate evidence-based, garden-education in elementary schools to create a culture of health and optimal learning.

We serve 29 schools throughout San Luis Obispo and Northern Santa Barbara County, but this grant application request will serve two Arroy Grande Schools: Branch and Harloe Elementary Schools.

We use gardens to make healthy eating fun and personal as well as bridge textbook learning with the real world to make science hands-on and memorable. When working with a school, we first build new or restore exist school gardens, creating effective and engaging outdoor classrooms. Next, we hire talented and inspiring garden educators who teach a year-long series of rigorous, evidence-based and standardsaligned lessons. The core of our lesson sequence involves planting, tending, harvesting, preparing and eating fruits and vegetables, and our schedule produces four harvests per year at a school site.

Harvested produce is used in cooking lessons and tastings available to the entire school or given away to students, families and the cafeteria. We host volunteer workdays twice per year at each school garden to involve the community and maintain school gardens. After school, we provide Family Cooking Nights that gather families for a community cooking night that uses culturally appropriate recipes.

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COMMUNITY SERVICE GRANT APPLICATION 2022-23
How is the program or service beneficial to Arroyo Grande residents? Number of Arroyo Grande Residents Served:
• Description:

How is local need for this program or service determined? Describe your organizational capacity to successfully carry out the proposed activities.

Number of Full Time Staff: Number of Part Time Staff:

Number of Volunteers:
• Description:
974
The body of research has found that garden-based nutrition education programs are a more effective method for increasing nutrition knowledge, fruit and vegetable identification skills, and fruit and vegetable consumption than in-classroom nutrition education programs. Research also supports that garden-based interventions that involved consistent exposure to the garden over a longer period of time were more likely to increase consumption of fruits and vegetables. Three determinants lead to the most effective nutritional behavior change: 1) decrease fear of trying new foods (neophobia); 2) increase perception that it is socially acceptable to eat fruits and vegetables; and 3) increase self-efficacy in abilities to eat fruits and vegetables. The hands-on nature of our school garden program is a key component for nutritional behavior change in children because it directly connects them to new foods in a supportive environment, offers many opportunities to taste and eat new foods, and provides skills that students can use to independently choose and prepare healthy foods.

Our program will serve two Harloe and Branch Elementary Schools, reaching a total of 974 students. Of these, 49% are socioeconomically disadvantaged, 14% have a health risk due to diet, 43% are non-white (primarily Latinx), and 7% speak English as a second language. 3 15
350
During the 2021-22 school year we provided 8700 unduplicated students with 21,600 tastings, grew 1600 lbs of produce in 23 school gardens, taught 2100 x 45 minute nutrition-themed lessons for a total of 39,375 student-hours and an average of 7 lessons per student. These statistics place us in the top of all nutrition education entities in SLO County, based on student reach and number of lessons taught.

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COMMUNITY SERVICE GRANT APPLICATION 2022-23
ATTACHMENT C: SCOPE/WORK PLAN AND BUDGET WORKSHEET
Scope of Work or Work Plan
When completing this worksheet, refer to the following questions:

E. Output results show the amount of work performed or services received.

Major Tasks to Complete
(to achieve associated goal) Timeline Evaluation Methodology Hire Educators Post job description, interview, hire Summer '23 Track hiring Train Educators Schedule, plan, host training Fall '23 Track training dates/content Refurbish Gardens Assess, plan, repair gardens Fall '23 Before/after shots Family Cooking Nights Sign up families, host event Fall '23 Track events/attendance Taste Tests Harvest, prepare, distribute food Spring '23 Report weekly # Grow Produce Procure starts, plants, tend, harvest Spring '23 Weigh and report weekly Teach Lessons Sign up teachers, schedule, teach Fall/Spring '23 Lesson logs, student evals.

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COMMUNITY SERVICE GRANT APPLICATION 2022-23
Program Service OUTPUTS:

Program Service OUTCOMES:

Our goals are to:
+ teach 108 lessons per school x 2 schools
+ provide 2000 taste tests (2/student)
+ grow 50 lbs of produce per school
+ host 2 Family Cooking Nights per school
+ host 2 community garden workdays per school
1) 70% of students will improve nutrition behaviors as evidenced by vegetable identification and preference pre- and post- test evaluations.
2) 90% of students will increase their skills, confidence and knowledge in science academics, measured using pre- and post-tests.

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COMMUNITY SERVICE GRANT APPLICATION 2022-23
Budget Worksheet
Complete this Worksheet for the specified program or service.

PROGRAM/SERVICE PROPOSED EXPENSES
Line Item Proposed Cost Proposed Grant Funding
Amount
Administrative Salaries & Fees / Fiscal Agent Fees
Artistic Salaries & Fees
Other Salaries & Fees

1. 2.

Equipment
Supplies / Materials
Travel / Transportation
Promotion / Publicity
Other Expenses:

1. 2.

TOTALS:

PROGRAM/SERVICE PROPOSED INCOME
Cash Amount
Arroyo Grande Community Service Grant Amount Requested
Other Funding Sources:

Other Public Grants
Private Foundations
Corporation Contributions
Concessions / Ticket Sales
Promotion Sales / Advertisements (Other Cash)
Other Funding Subtotal:

TOTALS:

Garden Educator Salary
4000 0
17000 1000
2000 1000
1000 0
400 0
$24,400 $2,000
2000
20000
2400
$24,400

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COMMUNITY SERVICE GRANT APPLICATION
2022-23
ATTACHMENT D: DRAFT FUNDING AGREEMENT

NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:

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DRAFT

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3 7. INDEMNIFICATION

8. COMPLIANCE WITH LAW

9. ASSIGNMENT
Grantee shall not assign the performance of this Agreement, nor any part thereof, without the prior written consent of Grantor.

12. AMENDMENTS
Amendments to this Agreement shall be in writing and shall be made only with the mutual written consent of all of the parties to this Agreement.

DRAFT

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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.

GRANTOR GRANTEE
By:____________________________ By: ___________________________ Whitney McDonald, City Manager
Attachments:

Exhibit A- Arroyo Grande Community Service Grant Program Application DRAFT

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ARROYO GRANDE COMMUNITY SERVICE GRANT PROGRAM

GRANT APPLICATION
FISCAL YEAR 2022-23

Funding for 2022-23 Community Service Grant Program is $82,065.

ELIGIBILITY STANDARDS
To be eligible to apply for grant monies under the City's 2022-23 Community Service Grant Program, a community organization must satisfy the following standards:
• Operate as a non-profit 501c3;
• Serve the Arroyo Grande community;
• Use funds to directly provide* a social service, educational, cultural, beautification, or recreation program or project to Arroyo Grande residents and/or businesses; • Not restrict participants based upon race, religion, gender, sexual orientation, marital status, national origin, ancestry, disability, medical condition, or age; and • Not use grant monies specifically for religious activities. • American Rescue Plan Act (ARPA) funds are restricted to organizations impacted by the COVID-19 pandemic. See page 4 for more information.
* "Directly provide" means that the community non-profit organization conducts the social service(s) or cultural program(s) itself rather than through a separate entity to which it sub-awards grant monies.

Please provide all required information and attachments.

Incomplete applications will be disqualified.

APPLICATION PROCESS AND DEADLINE:

All interested non-profit organizations must complete an application form, including the following:

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COMMUNITY SERVICE GRANT APPLICATION 2022-23
i. A brief (50 words or less) description of the proposed program or service j. Indicate if your organization has been affected by the COVID-19 pandemic

3. Attachment C: Scope of Work or Work Plan and Budget Worksheet

4. Attachment D: Signed Agreement with the City of Arroyo Grande (to be fully executed upon grant award).

5. Attachment E: Proof of 501(c)(3) status with a copy of the letter from the IRS.

Completed applications forms, along with supplemental documents must be submitted by 5:00 p.m., Thursday, December 22, 2022 addressed to:

City of Arroyo Grande
Community Development Department
Andrew Perez, Planning Manager
300 E. Branch Street
Arroyo Grande CA 93420

OR SUBMITTED ELECTRONICALLY TO
[email protected]
Applications are encouraged to be submitted electronically.

Electronic signatures are accepted.

For questions please contact:

Andrew Perez
Planning Manager
(805) 473-5425
[email protected]

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Arroyo Grande City CouncilMarch 28, 2023

Arroyo Grande City Council
March 28, 2023