CITY COUNCIL MEETING
AGENDA SUMMARY
Tuesday, March 28, 2023, 6:00 p.m.
In person at:
Arroyo Grande City Council Chambers
215 E. Branch Street, Arroyo Grande, CA 93420
AND via Zoom at:
https://us02web.zoom.us/j/86752345420
Please click the link above to join the Zoom Meeting:
Webinar ID: 867 5234 5420
Or by Telephone: 1-669-900-6833; 1-346-248-7799
This City Council meeting is being conducted in a hybrid in-person/virtual format. Members of the public may participate and provide public comment on agenda items during the meeting in person at the location identified above, by joining the Zoom meeting, or by submitting written public comments to the Clerk of the Council at [email protected]. Meetings will be broadcast live on Channel 20 and streamed on the City’s website and www.slo-span.org.
1. CALL TO ORDER
2. ROLL CALL
3. MOMENT OF REFLECTION
4. FLAG SALUTE
ARROYO GRANDE VALLEY KIWANIS CLUB
5. AGENDA REVIEW
5.a Closed Session Announcements
Announcement of reportable actions taken, if any, from the following meeting:
Regular Meeting of March 14, 2023
City Council will announce any action on the following:
CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8:
Property: 400 West Branch Street
Agency negotiators: Whitney McDonald, City Manager; Bill Robeson, Assistant City Manager/Public Works Director
Negotiating parties: Dev Patel, on behalf of Kamla Hotels Under negotiation: Price and terms of payment
Special Meeting of March 20, 2023
Public Employee Appointment pursuant to Government Code Section 54957:
Title: City Attorney
5.b Ordinances read in title only
None.
6. SPECIAL PRESENTATIONS
6.a Honorary Proclamation Declaring the Month of April 2023 as Month of the Child and Child Abuse Prevention Month
6.b Introductions of New Firefighters - Cade Posner and Braden Jones (LIEBERMAN)
6.c City Manager Communications
(McDONALD)
Recommended Action:
Receive correspondence/comments as presented by the City Manager and Provide direction, as necessary.
7. CITY COUNCIL REPORTS
7.a MAYOR RAY RUSSOM:
1. California Joint Powers Insurance Authority (CJPIA)
2. Central Cost Blue Regional Recycled Water Authority Board
3. San Luis Obispo County Mayor's Meeting
4. South San Luis Obispo County Sanitation District (SSLOCSD)
5. Other
7.b MAYOR PRO TEM BARNEICH:
1. Audit Committee
2. Homeless Services Oversight Council (HSOC)
3. Zone 3 Water Advisory Board
4. Other
7.c COUNCIL MEMBER GEORGE:
1. Five Cities Fire Authority
2. Tourism Business Improvement District Advisory Board
3. Visit SLO CAL Advisory Board
4. Other
7.d COUNCIL MEMBER GUTHRIE:
1. Brisco/Halcyon Interchange Subcommittee
2. County Water Resources Advisory Committee (WRAC)
Council of Governments/Regional Transit Authority/ South County Transit (SLOCOG/SLORTA/SCT)
3. 4. Integrated Waste Management Authority Board (IWMA)
5. REACH Economic Development Roundtable
6. Other
7.e COUNCIL MEMBER SECREST:
1. Air Pollution Control District (APCD)
2. Brisco/Halcyon Interchange Subcommittee
3. South County Chambers of Commerce Arroyo Grande Business Meeting
4. South County Chambers of Commerce Governmental Affairs Committee
5. Other
8. COMMUNITY COMMENTS AND SUGGESTIONS
This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. Members of the public may provide public comment in-person or remotely by joining the Zoom meeting utilizing one of the methods provided below. Please use the “raise hand” feature to indicate your desire to provide public comment.
Click the link below to join the webinar: https://us02web.zoom.us/j/86752345420; Webinar ID: 867 5234 5420
•
Or by Telephone: 1-669-900-6833; 1-346-248-7799
Press * 9 to “raise hand” for public comment
•
The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may:
• Direct City staff to assist or coordinate with you.
• A Council Member may state a desire to meet with you. • It may be the desire of the Council to place your issue or matter on a future Council agenda.
Please adhere to the following procedures when addressing the Council:
• Comments should be limited to 3 minutes or less.
• Your comments should be directed to the Council as a whole and not directed to individual Council members.
• Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted.
9. CONSENT AGENDA
The following routine items listed below are scheduled for consideration as a group. The
recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion.
9.a Consideration of Cash Disbursement Ratification
(VALENTINE)
Recommended Action:
1) Ratify the attached listing of cash disbursements for the period of February 16 through February 28, 2023. 2) Determine that ratifying the cash disbursements is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
9.b Approval of Minutes
(MATSON)
Recommended Action:
Approve the minutes of the Regular City Council Meeting of March 14, 2023 and Special City Council Meeting of March 20, 2023, as submitted.
9.c Appointment of an Alternate Board Member to Serve on the Central Coast Blue Regional Recycled Water Authority Board for Calendar Years 2023 and 2024 (MATSON)
Recommended Action:
1) Appoint the Mayor Pro Tem to serve as an alternate on the Central Coast Blue Regional Recycled Water Authority Board for a term of two years beginning March 29, 2023 and ending December 31, 2024. 2) Determine that appointing an alternate is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
9.d Consideration of Adoption of a Resolution Declaring a Continued Local Emergency Related to the Ongoing Storm Events
(McDONALD)
Recommended Action:
1) Adopt a Resolution declaring a continued local emergency related to the ongoing storm events, beginning in December 2022 and continuing through the present. 2) Make findings that adopting the Resolution continuing a local emergency is not a project subject to the California Environmental Quality Act (“CEQA”) because the continued declaration in itself has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
9.e Consideration to Approve Construction Plans & Specifications and Environmental Exemption for the Fair Oaks Water Main Replacement, Elm to Alder, Project (ROBESON)
Recommended Action:
1) Approve the construction plans and specifications for the Fair Oaks Water Main
Replacement, Elm to Alder, Project; 2) Authorize the City Clerk to advertise for sealed construction bids; 3) Find that the project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Guidelines Section 15301(b); and 4) Direct the City Clerk to file a Notice of Exemption.
9.f Consideration of Approval of an Agreement for Consultant Services with Mintier Harnish for the Comprehensive General Plan Update
(PEDROTTI)
Recommended Action:
1) Approve and authorize the Mayor to execute an Agreement for Consultant Services with Mintier Harnish to assist the City with the Comprehensive General Plan Update in substantially final form (subject to minor revisions to effectuate City Council’s intent). 2) Determine that approving the Agreement is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378), and environmental review is contemplated as part of the Comprehensive General Plan Update for which the Consultant will be employed.
9.g Consider Adoption of a Resolution Terminating the Emergency Related to the FCFA Station 1 Emergency Generator Replacement Project, PW 2021-09 Pursuant to Public Contract Code Section 22050(c)(3)
(ROBESON)
Recommended Action:
1) Receive and file an update of the emergency generator replacement project at the FCFA Station 1; 2) Adopt a Resolution determining that award/execution of a contract for the FCFA Station 1 emergency generator replacement project, PW 2021-09, has terminated the emergency action; and 3) Find that the termination of the emergency action and the update of the Emergency generator replacement project at FCFA Station 1 is categorically exempt from the California Environmental Quality Act (“CEQA”) under the Class 2 exemption, which applies to the replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced, and where none of the exceptions to the exemption apply. (State CEQA Guidelines, § 15302.) Additionally, the action is exempt under pursuant to State CEQA Guidelines sections 15060(c)(2), 15061(b)(3), and 15378(b)(5).
9.h Monthly Water Supply and Demand Update
(ROBESON)
Recommended Action:
Receive and file the Monthly Water Supply and Demand Update.
10. PUBLIC HEARINGS
None.
11. OLD BUSINESS
11.a Discussion and Consideration of a Project Status Update and Direction Regarding the Brisco-Halcyon Interchange Modification Project
(PEDROTTI)
Recommended Action:
Receive the Project status report, consider options, and direct staff to pursue the No Project Option.
12. NEW BUSINESS
12.a Consideration of a Resolution Approving Arroyo Grande Community Service Grant Program Allocations for Fiscal Year 2022-23
(PEDROTTI)
Recommended Action:
1) Adopt a Resolution approving the Arroyo Grande Community Service Grant Program funding allocations identified in Attachment 1. 2) Determine that adopting the Resolution is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
12.b Consideration of a Resolution Rescinding the Declaration of a Stage 1 Water Shortage Emergency; and Make Findings that Rescinding the Declaration is Not Subject to CEQA (McDONALD)
Recommended Action:
1) Adopt a Resolution rescinding the declaration of the Stage 1 Water Shortage Emergency and related emergency water shortage restrictions and penalties; and 2) Make findings that adopting the Resolution rescinding the declaration of the Stage 1 Water Shortage Emergency is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378). Alternatively, this is not a “project” as defined by CEQA because rescinding the Stage 1 Water Shortage Emergency is merely administrative activity. (See State CEQA Guidelines, § 15378(b)(2),(4)). For those reasons, the action is exempt from CEQA.
13. COUNCIL COMMUNICATIONS
Any Council Member may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council policies and procedures, Council Members may request staff to report back to the Council at a subsequent meeting concerning any matter or request that staff place a matter of business on a future agenda. Any request to place a matter of business for original consideration on a future agenda requires the concurrence of at least one other Council Member.
14. CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION pursuant to Government Code Section 54956.9(d)(1):
Name of Case: Oak Park Estates, HOA v. City of Arroyo Grande, et al. and related actions
15. ADJOURNMENT
All staff reports or other written documentation, including any supplemental material distributed to a
majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk’s office, 300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805-473-5400 as soon as possible and at least 48 hours prior to the meeting date.
This agenda was prepared and posted pursuant to Government Code Section 54954.2 Agenda reports can be accessed and downloaded from the City’s website at www.arroyogrande.org If you would like to subscribe to receive email or text message notifications when agendas are posted, you can sign up online through the “Notify Me” feature.
City Council Meetings are cablecast live and videotaped for replay on Arroyo Grande’s Government Access Channel 20. The rebroadcast schedule is published at www.slo-span.org.
Item 6.a.
MEMORANDUM
TO: CITY COUNCIL
FROM: Jessica Matson, Legislative & Information Services Director/City Clerk SUBJECT: Supplemental Information
Agenda Item 8 – Community Comments and Suggestions
DATE: March 28, 2023
Attached is correspondence received before 4 PM for the above referenced item. cc: City Manager
Assistant City Manager/Public Works Director
City Attorney
City Clerk
City Website (or public review binder)
Subject: City Council 3.14.23
Good morning,
For the city council meeting tomorrow, I would like to ask the following questions:
What is our stance on homelessness?
What are our actions on homelessness?
How do you feel that we are doing in response to homelessness? Sincerely,
Byron Talley
From: Byron J Talley >
Sent: Monday, March 13, 2023 7:21 AM
To: public comment [email protected]>
Item 9.a.
MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Administrative Services Director BY: Lynda Horejsi, Accounting Manager
SUBJECT: Consideration of Cash Disbursement Ratification DATE: March 28, 2023
SUMMARY OF ACTION:
Review and ratify cash disbursements.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is a $1,120,971.94 fiscal impact that includes the following items:
Accounts Payable Checks $731,191.41
Payroll & Benefit Checks $389,780.53
RECOMMENDATION:
1) Ratify the attached listing of cash disbursements for the period of February 16 through February 28, 2023. 2) Determine that ratifying the cash disbursements is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.) BACKGROUND:
Cash disbursements are made weekly based on the submission of all required documents supporting the invoices submitted for payment. Prior to payment, Administrative Services staff reviews all disbursement documents to ensure that they meet the approval requirements adopted in the Municipal Code and the City’s Purchasing Policies and Procedures Manual.
ANALYSIS OF ISSUES:
The attached listing represents the cash disbursements required of normal and usual operations during the period. The disbursements are accounted for in the FY 2022-23 budget.
Item 9.a.
City Council
Consideration of Cash Disbursement Ratification
March 28, 2023
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Approve staff’s recommendation;
2. Do not approve staff’s recommendation; or
3. Provide other direction to staff.
ADVANTAGES:
The Administrative Services Department monitors payments of invoices for accountability, accuracy, and completeness using standards approved by the City Council.
Invoices are paid in a timely manner to establish goodwill with merchants. Discounts are taken where applicable.
DISADVANTAGES:
There are no disadvantages identified in this recommendation.
ENVIRONMENTAL REVIEW:
Ratifying the cash disbursements is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
Attachments:
1. February 16 – February 28, 2023 – Accounts Payable Check Register
2. February 24, 2023 – Payroll and Benefit Check Registers
CITY OF ARROYO GRANDE
CHECK LISTING
FEBRUARY 16 - FEBRUARY 28, 2023
ATTACHMENT 1
Line Check Date Check # GL Amount Description Acct # Vendor Last Name1 02/24/2023 296725 1,062.50 TRAINING-K REYNOLDS DARE TO LEAD 010.4002.5501 U.S. BANK2 02/24/2023 296725 30.16 OFFICE SUPPLIES-AMAZON 010.4101.5201 U.S. BANK3 02/24/2023 296725 352.13 CALCHAMBER LABOR LAW POSTER 010.4101.5201 U.S. BANK4 02/24/2023 296725 468.00 SURVEY MONKEY SUBSCRIPTION 010.4101.5303 U.S. BANK5 02/24/2023 296725 213.18 SUPPLIES-EMPLOYEE LUNCHEON 010.4101.5319 U.S. BANK6 02/24/2023 296725 99.99 BNP MEDIA ENR ANNUAL SUBSCRIPT 010.4120.5503 U.S. BANK7 02/24/2023 296725 436.00 SOLARWINDS ANNUAL MAINT RENEWAL 010.4140.5303 U.S. BANK8 02/24/2023 296725 528.85 ZOOM 010.4140.5303 U.S. BANK9 02/24/2023 296725 52.76 GAS 010.4140.5303 U.S. BANK10 02/24/2023 296725 183.97 EOC STAFFING SUPPLIES-JAFFA CAFÉ 010.4145.5201 U.S. BANK11 02/24/2023 296725 72.20 AUTHORIZE.NET CC FEE 010.4145.5555 U.S. BANK12 02/24/2023 296725 49.14 OFFICE,/KITCHEN SUPPLIES 010.4201.5201 U.S. BANK13 02/24/2023 296725 125.11 EMPLOYEE WELLNESS & OFFICE SUPPLIES 010.4201.5201 U.S. BANK 14 02/24/2023 296725 244.26 EOC SUPPLIES 010.4201.5255 U.S. BANK15 02/24/2023 296725 19.30 KITCHEN SUPPLIES 010.4201.5255 U.S. BANK16 02/24/2023 296725 320.00 EOC DEBRIEF SUPPLIES 010.4201.5501 U.S. BANK17 02/24/2023 296725 241.83 BLDG MAINT-SUPPLIES FOR FLOODING 010.4201.5604 U.S. BANK18 02/24/2023 296725 199.00 DROP BOX SUBSCRIPTION 010.4212.5201 U.S. BANK19 02/24/2023 296725 1,837.35 INT'L CODE COUNCIL-CODE BOOKS 010.4212.5503 U.S. BANK20 02/24/2023 296725 78.14 BRAND CREATIVE-JAMES WAY TRAIL 010.4420.5255 U.S. BANK21 02/24/2023 296725 195.07 BAVCO-CALIBRATION 010.4420.5303 U.S. BANK22 02/24/2023 296725 119.94 ADOBE ACROBAT PRO ANNUAL LICENSE 010.4420.5503 U.S. BANK23 02/24/2023 296725 143.20 TACOS ACUPULCO-STAFF MEETING 010.4421.5201 U.S. BANK24 02/24/2023 296725 119.99 CANVA OFFICE SOFTWARE 010.4421.5504 U.S. BANK25 02/24/2023 296725 178.53 PRESCHOOL SUPPLIES 010.4423.5253 U.S. BANK26 02/24/2023 296725 100.00 HOLIDAY HOUSE DECORATING PRIZES 010.4424.5252 U.S. BANK27 02/24/2023 296725 204.02 VOLUNTEER APPRECIATION SUPPLIES 010.4424.5252 U.S. BANK28 02/24/2023 296725 463.10 MEET THE MACHINES SUPPLIES-AMAZON 010.4424.5252 U.S. BANK29 02/24/2023 296725 885.84 BASKETBALL & SOFTBALL SHIRTS 010.4424.5257 U.S. BANK30 02/24/2023 296725 70.72 SCHOOL YEAR SUPPLIES 010.4425.5255 U.S. BANK 31 02/24/2023 296725 124.42 SNACK SUPPLIES 010.4425.5259 U.S. BANK32 02/24/2023 296725 280.00 CONTRACT SVCS 010.4425.5303 U.S. BANK33 02/24/2023 296725 119.94 ADOBE ACROBAT PRO ANNUAL LICENSE 220.4303.5201 U.S. BANK34 02/24/2023 296725 51.75 MSA ANNUAL DUES 220.4303.5503 U.S. BANK35 02/24/2023 296725 1,706.25 LED BULBS-OLOHAN ALLEY, HERITAGE SQUARE 220.4303.5613 U.S. BANK36 02/24/2023 296725 24.67 FREIGHT 220.4303.5613 U.S. BANK37 02/24/2023 296725 141.36 (3) RECHARGEABLE FLASHLIGHTS 612.4610.5273 U.S. BANK38 02/24/2023 296725 282.73 (3) RECHARGEABLE FLASHLIGHTS 640.4712.5273 U.S. BANK39 02/24/2023 296725 75.00 CPRS AWARD NOMINATION-REIMBURSE 010.0000.4609 U.S. BANK40 02/24/2023 296725 510.50 COMMUNITY OUTREACH-SANTA COP 010.0000.2025 U.S. BANK
CITY OF ARROYO GRANDE
CHECK LISTING
FEBRUARY 16 - FEBRUARY 28, 2023
ATTACHMENT 1
Line Check Date Check # GL Amount Description Acct # Vendor Last Name41 02/24/2023 296725 200.00 COMMUNITY RELATIONS-SANTA COP 010.0000.2025 U.S. BANK42 02/24/2023 296725 289.64 OTS GRANT SUPPLIES-IPAD CASES 010.4209.5255 U.S. BANK 43 02/24/2023 296725 306.93 OTS GRANT SUPPLIES-FLASHLIGHTS 010.4209.5255 U.S. BANK44 02/24/2023 296725 7.00 LAUNDER CITY TABLECLOTHS 010.4102.5201 U.S. BANK45 02/24/2023 296725 435.29 LUNCH FOR STORM WORKERS 010.4307.5501 U.S. BANK46 02/24/2023 296725 399.99 BULLET PROOF HELMETS 010.4203.5272 U.S. BANK47 02/24/2023 296725 315.00 TRAINING REGISTRATION TUITION 010.4203.5501 U.S. BANK48 02/24/2023 296725 299.00 TRAINING TUITION, REGISTRATION 010.4203.5501 U.S. BANK49 02/24/2023 296725 25.00 FLEET-PARTS 010.4203.5601 U.S. BANK50 02/24/2023 296725 102.98 FUEL 010.4203.5608 U.S. BANK51 02/24/2023 296725 393.00 TRAINING TUITION REGISTRATION 010.4204.5501 U.S. BANK52 02/24/2023 296725 1,309.08 TRAINING-LODGING 010.4204.5501 U.S. BANK53 02/24/2023 296725 295.00 TRAINING REGISTRATION, TUITION 010.4204.5501 U.S. BANK54 02/24/2023 296725 41.62 FUEL 010.4204.5608 U.S. BANK55 02/24/2023 296725 486.22 FARM SUPPLY-HAY BALES FOR TREE LIGHTING 010.0000.2054 U.S. BANK56 02/17/2023 296661 750.00 ICI ROBERT PRESLEY CORE COURSE 010.4204.5501 ANTHONY ESTRADA57 02/17/2023 296668 1,031.94 DECEMBER REGIONALISM RETREAT 010.4101.5501 CITY OF GROVER BEACH58 02/24/2023 296732 45,429.68 FEDERAL WITHHOLDING: Payment 011.0000.2104 CITY OF ARROYO GRANDE59 02/24/2023 296732 52,331.46 SOCIAL SECURITY: Payment 011.0000.2105 CITY OF ARROYO GRANDE60 02/24/2023 296732 12,898.00 MEDICARE: Payment 011.0000.2105 CITY OF ARROYO GRANDE61 02/17/2023 296667 50.00 PARK DEPOSIT REFUND-ELM ST 010.0000.2206 DALLAS GILBREATH62 02/24/2023 296721 93.03 REIMBURSE-SUPPLIES FOR VOLUNTEER LUNCHEON 010.4424.5351 KELLY REYNOLDS63 02/17/2023 296683 100.00 REFUND SOCCER 010.0000.4605 KRISTEN PEPO64 02/17/2023 296708 505.61 WO#3516 WB TCD REPLACE PED MODE 220.4303.5303 WILSON ELECTRIC COMPANY INC65 02/17/2023 296708 11,586.87 WO#3517 COURTLAND & GRAND REPLACE 220.4303.5303 WILSON ELECTRIC COMPANY INC66 02/17/2023 296671 200.00 WASHING MACHINE REBATE 226.4306.5554 MARION IKEDA67 02/17/2023 296691 499.50 TUITION REIMBURSEMENT 010.4201.5502 MICHAEL SMILEY68 02/17/2023 296648 50.00 PARK DEPOSIT REFUND-ELM ST 010.0000.2206 MICHELLE BRIGHT69 02/17/2023 296641 177.07 ROTH % - AFTER TAX: Payment 011.0000.2117 ICMA RETIREMENT CORP70 02/17/2023 296641 400.00 ROTH - AFTER TAX: Payment 011.0000.2117 ICMA RETIREMENT CORP71 02/17/2023 296641 866.66 DEFERRED COMPENSATION - ER: Payment 011.0000.2117 ICMA RETIREMENT CORP72 02/17/2023 296641 11,834.00 DEFERRED COMPENSATION - EE: Payment 011.0000.2117 ICMA RETIREMENT CORP73 02/17/2023 296641 4,175.21 DEFERRED COMPENSATION - EE %:Payment 011.0000.2117 ICMA RETIREMENT CORP74 02/17/2023 296676 360.00 01/29 PICKLEBALL CLINIC 010.4424.5351 PRINCESS LEONG 75 02/17/2023 296676 220.00 02/12 PICKLEBALL CLINIC 010.4424.5351 PRINCESS LEONG76 02/17/2023 296650 50.00 PARK DEPOSIT REFUND-RANCHO GRANDE 010.0000.2206 SARAH CALDERA77 02/17/2023 296684 56.00 PRIVATE TENNIS LESSONS REFUND 010.4424.5351 SUZANNE M PETRIE78 02/17/2023 296642 1,167.69 PERS Employer Pick Up: Payment 011.0000.2106 PERS - RETIREMENT79 02/17/2023 296642 117.11 PERS BUYBACK - AFTER TAX: Payment 011.0000.2106 PERS - RETIREMENT80 02/17/2023 296642 45,989.14 PERS RETIREMENT: Payment 011.0000.2106 PERS - RETIREMENT
CITY OF ARROYO GRANDE
CHECK LISTING
FEBRUARY 16 - FEBRUARY 28, 2023
ATTACHMENT 1
Line Check Date Check # GL Amount Description Acct # Vendor Last Name81 02/17/2023 296642 39,408.31 PERS RETIREMENT: Payment 011.0000.2106 PERS - RETIREMENT82 02/17/2023 296642 (0.12) ROUNDING DIFFERENCE 010.0000.4818 PERS - RETIREMENT83 02/17/2023 296643 4,086.87 EOC ROOM SUPPLIES 010.4203.5255 AMAZON CAPITAL SERVICES84 02/17/2023 296643 655.62 PATROL SUPPLIES-FLASHLIGHTS 010.4203.5272 AMAZON CAPITAL SERVICES85 02/17/2023 296644 167.92 02/23 COMMUNICATIONS MAINT 010.4204.5606 APPLIED TECHNOLOGY GROUP INC86 02/17/2023 296645 7.01 BLDG MAINT UNIFORMS 010.4213.5143 ARAMARK UNIFORM SERVICES87 02/17/2023 296645 7.01 BLDG MAINT UNIFORMS 010.4213.5143 ARAMARK UNIFORM SERVICES88 02/17/2023 296645 7.01 BLDG MAINT UNIFORMS 010.4213.5143 ARAMARK UNIFORM SERVICES89 02/17/2023 296645 7.01 BLDG MAINT UNIFORMS 010.4213.5143 ARAMARK UNIFORM SERVICES90 02/17/2023 296645 28.50 CORP YARD MATS 010.4213.5303 ARAMARK UNIFORM SERVICES91 02/17/2023 296645 28.50 CORP YARD MATS 010.4213.5303 ARAMARK UNIFORM SERVICES92 02/17/2023 296645 3.51 AUTO SHOP UNIFORMS 010.4305.5143 ARAMARK UNIFORM SERVICES93 02/17/2023 296645 3.51 AUTO SHOP UNIFORMS 010.4305.5143 ARAMARK UNIFORM SERVICES94 02/17/2023 296645 3.51 AUTO SHOP UNIFORMS 010.4305.5143 ARAMARK UNIFORM SERVICES95 02/17/2023 296645 3.51 AUTO SHOP TOWELS 010.4305.5143 ARAMARK UNIFORM SERVICES96 02/17/2023 296645 10.45 AUTO SHOP TOWELS 010.4305.5303 ARAMARK UNIFORM SERVICES97 02/17/2023 296645 10.45 AUTO SHOP TOWELS 010.4305.5303 ARAMARK UNIFORM SERVICES98 02/17/2023 296645 15.91 PARKS DEPT UNIFORMS 010.4420.5143 ARAMARK UNIFORM SERVICES99 02/17/2023 296645 15.91 PARKS DEPT UNIFORMS 010.4420.5143 ARAMARK UNIFORM SERVICES100 02/17/2023 296645 15.91 PARKS DEPT UNIFORMS 010.4420.5143 ARAMARK UNIFORM SERVICES101 02/17/2023 296645 15.91 PARKS DEPT UNIFORMS 010.4420.5143 ARAMARK UNIFORM SERVICES102 02/17/2023 296645 7.00 SOTO SPORTS COMPLEX UNIFORMS 010.4430.5143 ARAMARK UNIFORM SERVICES103 02/17/2023 296645 7.00 SOTO SPORTS COMPLEX UNIFORMS 010.4430.5143 ARAMARK UNIFORM SERVICES104 02/17/2023 296645 7.00 SOTO SPORTS COMPLEX UNIFORMS 010.4430.5143 ARAMARK UNIFORM SERVICES105 02/17/2023 296645 7.00 SOTO SPORTS COMPLEX UNIFORMS 010.4430.5143 ARAMARK UNIFORM SERVICES106 02/17/2023 296645 14.00 STREETS DEPT UNIFORMS 220.4303.5143 ARAMARK UNIFORM SERVICES107 02/17/2023 296645 14.00 STREETS DEPT UNIFORMS 220.4303.5143 ARAMARK UNIFORM SERVICES108 02/17/2023 296645 14.00 STREETS DEPT UNIFORMS 220.4303.5143 ARAMARK UNIFORM SERVICES109 02/17/2023 296645 14.00 STREETS DEPT UNIFORMS 220.4303.5143 ARAMARK UNIFORM SERVICES110 02/17/2023 296645 7.50 SEWER DEPT UNIFORMS 612.4610.5143 ARAMARK UNIFORM SERVICES111 02/17/2023 296645 7.50 SEWER DEPT UNIFORMS 612.4610.5143 ARAMARK UNIFORM SERVICES112 02/17/2023 296645 7.50 SEWER DEPT UNIFORMS 612.4610.5143 ARAMARK UNIFORM SERVICES113 02/17/2023 296645 7.50 SEWER DEPT UNIFORMS 612.4610.5143 ARAMARK UNIFORM SERVICES114 02/17/2023 296645 24.44 WATER DEPT UNIFORMS 640.4712.5143 ARAMARK UNIFORM SERVICES115 02/17/2023 296645 24.44 WATER DEPT UNIFORMS 640.4712.5143 ARAMARK UNIFORM SERVICES116 02/17/2023 296645 24.44 WATER DEPT UNIFORMS 640.4712.5143 ARAMARK UNIFORM SERVICES117 02/17/2023 296645 24.44 WATER DEPT UNIFORMS 640.4712.5143 ARAMARK UNIFORM SERVICES118 02/17/2023 296646 997.23 PW-8 REPLACE MOTOR MOUNTS 010.4301.5601 BACK ON THE ROAD AUTOMOBILE119 02/17/2023 296646 255.16 PD-4607 MAINT & BRAKE INSPECTION 010.4203.5601 BACK ON THE ROAD AUTOMOBILE 120 02/17/2023 296647 10.00 CAR WASH-PD ADMIN 010.4201.5601 BOB'S EXPRESS WASH
CITY OF ARROYO GRANDE
CHECK LISTING
FEBRUARY 16 - FEBRUARY 28, 2023
ATTACHMENT 1
Line Check Date Check # GL Amount Description Acct # Vendor Last Name121 02/17/2023 296647 12.00 CAR WASH PW-4 010.4301.5601 BOB'S EXPRESS WASH122 02/17/2023 296647 12.00 CAR WASH PW-69 220.4303.5601 BOB'S EXPRESS WASH123 02/17/2023 296647 50.00 CAR WASH-100 TOKENS 612.4610.5601 BOB'S EXPRESS WASH124 02/17/2023 296647 50.00 CAR WASH-100 TOKENS 640.4712.5601 BOB'S EXPRESS WASH125 02/17/2023 296647 163.00 CAR WASH-PD PATROL 010.4203.5601 BOB'S EXPRESS WASH126 02/17/2023 296647 22.00 CAR WASH-PD SUPPORT SVCS 010.4204.5601 BOB'S EXPRESS WASH 127 02/17/2023 296649 2,198.82 12/22 CMC INMATE LABOR 220.4303.5303 CA ST DEPT OF CORRECTIONS128 02/17/2023 296649 2,217.15 01/23 CMC INMATE LABOR 220.4303.5303 CA ST DEPT OF CORRECTIONS129 02/17/2023 296651 637.98 6 TON HOT MIX ASPHALT 220.4303.5613 CALPORTLAND CONSTRUCTION 130 02/17/2023 296651 536.09 5 TONS HOT MIX ASPHALT 640.5946.7001 CALPORTLAND CONSTRUCTION 131 02/17/2023 296652 5,508.00 01/23 PROF LEGAL SVCS 010.4003.5304 CARMEL & NACCASHA, LLP132 02/17/2023 296652 1,540.50 01/23 LITIGATION & RELATED MATTERS 010.4003.5327 CARMEL & NACCASHA, LLP133 02/17/2023 296653 1,349.00 ACCT#8245100960302509-INTERNET 211.4101.5330 CHARTER COMMUNICATIONS134 02/17/2023 296654 52.95 ACCT#090058901-BUSINESS TV 010.4145.5401 CHARTER COMMUNICATIONS 135 02/17/2023 296655 560.00 REMOTE END USER G BEADLE 010.4140.5303 CIO SOLUTIONS LP136 02/17/2023 296655 7,631.25 01/23 STAFF AUGMENTATION-G BEADLE 010.4140.5303 CIO SOLUTIONS LP137 02/17/2023 296655 1,225.00 REMOTE END USER G BUTLER 010.4140.5303 CIO SOLUTIONS LP138 02/17/2023 296656 103.36 TRAINING-01/18 CONFERENCE DINNER 010.4001.5501 CITY OF SAN LUIS OBISPO139 02/17/2023 296656 151.08 03/22-11/22 CITY MGRS MEETING 010.4101.5501 CITY OF SAN LUIS OBISPO140 02/17/2023 296657 86,276.45 RDA TAB BONDS-INTEREST 286.4103.5802 COMPUTERSHARE CORP TRUST141 02/17/2023 296658 415.00 ANNUAL FEE -TRAK 010.4204.5607 CRITICAL REACH INC142 02/17/2023 296659 400.00 01/23 NETBILL MONTHLY MAINT 640.4710.5303 DATAPROSE LLC143 02/17/2023 296659 454.72 01/23 NETBILL CC TRANS 640.4710.5555 DATAPROSE LLC144 02/17/2023 296659 1,404.97 01/23 UTILITY BILL MAILING 640.4710.5208 DATAPROSE LLC145 02/17/2023 296659 113.68 01/23 NETBILL CC TRANS 612.4610.5555 DATAPROSE LLC146 02/17/2023 296660 372.59 METRO INTERNET CIRCUIT 010.4140.5303 DIGITAL WEST NETWORKS INC147 02/17/2023 296662 805.98 RES#2 SLA-VAL PARTS 640.4712.5609 FAMCON PIPE AND SUPPLY INC148 02/17/2023 296662 100.55 (25) PVC ELBOWS 640.5946.7001 FAMCON PIPE AND SUPPLY INC149 02/17/2023 296663 38.36 (20) RISER EXTENSIONS 010.4430.5605 FARM SUPPLY CO150 02/17/2023 296664 135.00 191 TALLY HO DESIGN WORK 010.4301.5303 GARING TAYLOR & ASSOCIATES INC151 02/17/2023 296665 150.00 TRACE LOST VALVE-SOTO 010.4430.5303 GARY BARLOW SERVICES152 02/17/2023 296666 3,569.25 STRIPING PLAN 010.4301.5303 GHD INC153 02/17/2023 296669 296.32 STREETS TRAILER 12K JACK HANDLE 220.4303.5603 HEACOCK TRAILERS & TRUCK154 02/17/2023 296670 366.09 2" COUPLINGS 640.4712.5610 ICONIX WATERWORKS (US) INC155 02/17/2023 296670 306.84 BOLTS, GASKETS, 6" SPOOL 640.4712.5610 ICONIX WATERWORKS (US) INC156 02/17/2023 296672 148.11 (10) PRESSURE GAUGES 640.4712.5610 IRRIGATION WEST (DBA)157 02/17/2023 296673 4,478.97 1024 GALL DYED DIESEL 010.0000.1202 JB DEWAR, INC158 02/17/2023 296673 108.81 FUEL 010.4203.5608 JB DEWAR, INC159 02/17/2023 296674 820.44 PW-50-REPLACED DEF SENSOR 220.4303.5601 L. DIESEL MOBILE SERVICE(DBA)160 02/17/2023 296675 9,000.00 CHILD CARE ASSISTANCE GRANT 260.4565.5395 LARA FAMILY CHILD CARE
CITY OF ARROYO GRANDE
CHECK LISTING
FEBRUARY 16 - FEBRUARY 28, 2023
ATTACHMENT 1
Line Check Date Check # GL Amount Description Acct # Vendor Last Name161 02/17/2023 296677 123.89 MEASURING WHEEL, OPEN REEL 220.4303.5255 MINER'S ACE HARDWARE, INC162 02/17/2023 296677 29.08 SAFETY HASP 220.4303.5255 MINER'S ACE HARDWARE, INC163 02/17/2023 296677 64.82 SCREWDRIVER BITS, POWER PRO EX 220.4303.5273 MINER'S ACE HARDWARE, INC164 02/17/2023 296677 89.26 MENDING PLATES, HINGES, BRACES 220.4303.5613 MINER'S ACE HARDWARE, INC165 02/17/2023 296678 1,410.00 MAP CHECKING SERVICES 010.4301.5303 MNS ENGINEERS INC166 02/17/2023 296678 705.00 MAP CHECKING SERVICES 010.4301.5303 MNS ENGINEERS INC167 02/17/2023 296679 1,705.00 OTS GRANT EQUIPMENT PURCHASE 010.4210.5303 MSA SYSTEMS INC168 02/17/2023 296679 92.99 FREIGHT 010.4210.6101 MSA SYSTEMS INC169 02/17/2023 296679 589.93 SALES TAX 010.4210.6101 MSA SYSTEMS INC170 02/17/2023 296679 7,612.00 OTS GRANT EQUIPMENT PURCHASE 010.4210.6101 MSA SYSTEMS INC171 02/17/2023 296680 69.75 PW-44 SERVICE 612.4610.5601 MULLAHEY FORD172 02/17/2023 296681 400.00 TROUBLESHOOT SOTO SUMP PUMP 010.4430.5303 NVIRO173 02/17/2023 296681 400.00 WELL#5 TROUBLESHOOT MOTOR 640.4711.5603 NVIRO174 02/17/2023 296681 200.00 RES#5 BOOSTER TROUBLESHOOT PUMP 640.4712.5610 NVIRO175 02/17/2023 296682 13.42 ELECTRIC-484 BAKEMAN 219.4460.5304 PACIFIC GAS & ELECTRIC CO 176 02/17/2023 296685 4,875.14 SWINGING BRIDGE (PW2021-06) 350.5620.7501 QUINCY ENGINEERING INC177 02/17/2023 296685 8,990.18 TRAFFIC WAY BRIDGE 350.5679.7501 QUINCY ENGINEERING INC178 02/17/2023 296686 16.75 UNIFORMS-EMBROIDERY & PATCHES 010.4203.5272 R & T EMBROIDERY, INC179 02/17/2023 296687 375.00 PORTRAIT SESSION-COUNCIL 010.4001.5201 REFLECTIONS PHOTOGRAPHY 180 02/17/2023 296687 125.00 PORTRAIT SESSION-STAFF 010.4120.5201 REFLECTIONS PHOTOGRAPHY181 02/17/2023 296688 15.00 01/23 REVERSE OSMOSIS RENTAL 010.4201.5303 RICHETTI COMPLETE WATER182 02/17/2023 296689 1,102.40 04/23-04/24 INTERVIEW ROOM SOFTWARE 010.4204.5607 SIGNALSCAPE INC183 02/17/2023 296690 227.82 LESCO HERBICIDE 010.4420.5274 SITEONE LANDSCAPE SUPPLY LLC 184 02/17/2023 296692 518.19 GAS SERVICES-200 N HALCYON 010.4145.5401 SOCALGAS185 02/17/2023 296692 14.79 GAS SERVICES-350 S ELM 010.4145.5401 SOCALGAS186 02/17/2023 296692 784.12 GAS SERVICES-1375 ASH ST 010.4145.5401 SOCALGAS187 02/17/2023 296693 417.00 TRAINING REGISTRATION-FIRST AID 010.4203.5501 SOUTH BAY REGIONAL PUBLIC188 02/17/2023 296694 3,500.00 02/23 TBID ADMIN FEE 240.4150.5303 SOUTH COUNTY CHAMBERS189 02/17/2023 296695 2,500.70 DUMPSTERS -286 TALLY HO STORM 220.4303.5307 SOUTH COUNTY SANITARY SVC, INC190 02/17/2023 296695 481.60 DUMPSTERS -300 TALLY HO STORM 220.4303.5307 SOUTH COUNTY SANITARY SVC, INC191 02/17/2023 296696 212,258.24 01/23 SEWER SVCS COLLECTIONS 760.0000.2304 SOUTH SLO COUNTY SANIT DIST192 02/17/2023 296696 2,475.00 (1) SEWER SVC HOOKUP 760.0000.2305 SOUTH SLO COUNTY SANIT DIST193 02/17/2023 296696 8.81 CITY ACCT-215 E BRANCH 010.4145.5401 SOUTH SLO COUNTY SANIT DIST194 02/17/2023 296696 8.81 CITY ACCT-300 E BRANCH 010.4145.5401 SOUTH SLO COUNTY SANIT DIST195 02/17/2023 296696 8.81 CITY ACCT-CITY ACCT-211 VERNON 010.4145.5401 SOUTH SLO COUNTY SANIT DIST196 02/17/2023 296696 8.81 CITY ACCT-RANCHO GRANDE PARK 010.4145.5401 SOUTH SLO COUNTY SANIT DIST197 02/17/2023 296696 8.81 CITY ACCT-STROTHER PARK 010.4145.5401 SOUTH SLO COUNTY SANIT DIST198 02/17/2023 296696 8.81 CITY ACCT-SHORT ST RESTROOMS 010.4145.5401 SOUTH SLO COUNTY SANIT DIST199 02/17/2023 296696 8.81 CITY ACCT-ELM ST PARK 010.4145.5401 SOUTH SLO COUNTY SANIT DIST200 02/17/2023 296696 8.81 CITY ACCT-203 N RENA 010.4145.5401 SOUTH SLO COUNTY SANIT DIST
CITY OF ARROYO GRANDE
CHECK LISTING
FEBRUARY 16 - FEBRUARY 28, 2023
ATTACHMENT 1
Line Check Date Check # GL Amount Description Acct # Vendor Last Name201 02/17/2023 296696 8.81 CITY ACCT-1221 ASH ST 010.4145.5401 SOUTH SLO COUNTY SANIT DIST202 02/17/2023 296696 8.81 CITY ACCT-SOTO SPORTS COMPLEX 010.4145.5401 SOUTH SLO COUNTY SANIT DIST 203 02/17/2023 296696 8.81 CITY ACCT-127 SHORT ST 010.4145.5401 SOUTH SLO COUNTY SANIT DIST204 02/17/2023 296696 8.81 CITY ACCT-211 HALCYON RD 010.4145.5401 SOUTH SLO COUNTY SANIT DIST205 02/17/2023 296697 111.47 MARKING PAINT, CAUTION TAPE 612.4610.5255 STATEWIDE SAFETY & SIGNS INC206 02/17/2023 296698 194.15 1 HOLE LAVATORY FAUCET 010.4213.5604 STREATOR PIPE & SUPPLY207 02/17/2023 296699 171.25 LE POINT PARKING LOT EXPANSION 350.5422.7701 SWCA ENVIRONMENTAL CONSULTANTS208 02/17/2023 296700 401.99 UNIFORMS 010.4203.5272 TEMPLETON UNIFORMS209 02/17/2023 296701 5,742.84 COST REDUCTION SAVINGS FOR VOICE/DATA 010.4140.5303 THE SPYGLASS GROUP LLC210 02/17/2023 296701 1,222.56 FCFA-COST REDUCTION SAVINGS FOR VOICE/DATA 010.0000.1111 THE SPYGLASS GROUP LLC211 02/17/2023 296702 99.14 SUBCRIPTION-PENAL/VEHICLE/EVIDENCE 010.4201.5503 THOMSON REUTERS WEST212 02/17/2023 296703 3,490.00 TALLY HO STRIPING 350.5638.7002 TOSTE CONSTRUCTION213 02/17/2023 296704 385.51 (5) STOP SIGNS 220.4303.5613 TRAFFIC MANAGEMENT PRODUCTS214 02/17/2023 296705 75.00 01/23 INVESTIGATIVE SVCS 010.4204.5303 TRANSUNION RISK215 02/17/2023 296706 1,094.50 FATS, OILS AND GREASE PROGRAM 612.4610.5303 WALLACE GROUP A CALIF CORP 216 02/17/2023 296707 2,759.72 WSC AG 2021 UWMP PREP FOR URBAN FY 22-2 640.4710.5303 WATER SYSTEMS CONSULTING INC217 02/24/2023 296709 198.75 ACCT#238451-01839190 RADIO 010.4145.5403 AT & T218 02/24/2023 296709 34.04 ACCT#235841-39568063 ALARM 220.4303.5303 AT & T219 02/24/2023 296710 907.50 PURCHASING POLICY UPDATE 010.4120.5303 BAKER TILLY US LLP220 02/24/2023 296711 38.69 (9) NO TREPASSING SIGNS FOR POPLAR BASIN 010.4420.5605 BRISCO MILL & LUMBER YARD221 02/24/2023 296711 180.94 (2) 2X12X12', BOLT NUT, WASHER 010.4430.5605 BRISCO MILL & LUMBER YARD222 02/24/2023 296711 34.63 SAFETY GLASSES 220.4303.5255 BRISCO MILL & LUMBER YARD223 02/24/2023 296711 72.66 PRUNERS, SHEATH, PIN, UTILITY 220.4303.5613 BRISCO MILL & LUMBER YARD224 02/24/2023 296711 12.26 (2) QUIKRETE 220.4303.5613 BRISCO MILL & LUMBER YARD225 02/24/2023 296711 204.15 (2) 4 TON CABLE PULLERS, ROPE 220.4303.5613 BRISCO MILL & LUMBER YARD226 02/24/2023 296711 75.40 (2) HEADLAMPS 612.4610.5273 BRISCO MILL & LUMBER YARD227 02/24/2023 296711 150.81 (4) HEADLAMPS 640.4712.5273 BRISCO MILL & LUMBER YARD228 02/24/2023 296711 7.53 TROWEL 640.4712.5273 BRISCO MILL & LUMBER YARD229 02/24/2023 296711 89.41 COPPER TUBING 640.4712.5609 BRISCO MILL & LUMBER YARD230 02/24/2023 296712 380.96 (10) WATER ATLAS COPIES 640.4710.5201 BURDINE PRINTING (DBA)231 02/24/2023 296712 146.72 WATER SVC DOOR HANGERS 640.4710.5201 BURDINE PRINTING (DBA)232 02/24/2023 296713 21.79 DEGREASER FOR VACTOR 612.4610.5603 CARQUEST AUTO PARTS233 02/24/2023 296714 705.76 DOLOMITE 010.4430.5605 FARM SUPPLY CO234 02/24/2023 296715 130.00 RENT SOD CUTTER 010.4430.5552 GROVER TOOL AND RENTALS235 02/24/2023 296716 863.18 (1) 8" VACUUM HOSE FOR RW-51 612.4610.5601 HAAKER EQUIPMENT, INC236 02/24/2023 296717 13,500.00 TWB DEBRIS REMOVAL 220.4303.5303 JTS INC237 02/24/2023 296718 26.60 FASTENERS, EAR MUFF 010.4420.5605 MINER'S ACE HARDWARE, INC238 02/24/2023 296718 304.17 RECOVERY STRAP, FG ANCHOR, W/P 220.4303.5255 MINER'S ACE HARDWARE, INC239 02/24/2023 296718 6.44 FASTENERS SWINGING BRIDGE 220.4303.5613 MINER'S ACE HARDWARE, INC240 02/24/2023 296718 75.79 1/4 HINGE SET, CANE BOLT, GATE 220.4303.5613 MINER'S ACE HARDWARE, INC
CITY OF ARROYO GRANDE
CHECK LISTING
FEBRUARY 16 - FEBRUARY 28, 2023
ATTACHMENT 1
Line Check Date Check # GL Amount Description Acct # Vendor Last Name241 02/24/2023 296718 101.23 DRILL BIT, RECIP BLADE, WASHER 220.4303.5613 MINER'S ACE HARDWARE, INC242 02/24/2023 296718 105.42 FASTENERS FOR SWINGING BRIDGE 220.4303.5613 MINER'S ACE HARDWARE, INC243 02/24/2023 296718 60.88 CUT- OFF WHEEL, CABLE TIES SWINGING BRIDGE 220.4303.5613 MINER'S ACE HARDWARE, INC244 02/24/2023 296718 85.98 CHAIN COIL FOR SWINGING BRIDGE 220.4303.5613 MINER'S ACE HARDWARE, INC245 02/24/2023 296718 22.76 FASTENERS FOR SWINGING BRIDGE 220.4303.5613 MINER'S ACE HARDWARE, INC246 02/24/2023 296718 38.75 WD-40 (4 CANS) 640.4712.5255 MINER'S ACE HARDWARE, INC247 02/24/2023 296718 4.55 COPPER TUBE FOR RES #2 640.4712.5609 MINER'S ACE HARDWARE, INC 248 02/24/2023 296718 (28.26) PIPE CUTTER CREDIT 640.4712.5609 MINER'S ACE HARDWARE, INC249 02/24/2023 296718 0.85 TUBING 640.4712.5609 MINER'S ACE HARDWARE, INC250 02/24/2023 296718 20.85 SUPPLY HOSE, PIPE NIPPLE 640.4712.5609 MINER'S ACE HARDWARE, INC251 02/24/2023 296718 20.64 CLEANER/BRUSH 640.4712.5609 MINER'S ACE HARDWARE, INC252 02/24/2023 296718 186.36 COPPER TUBE PARTS 640.4712.5609 MINER'S ACE HARDWARE, INC 253 02/24/2023 296719 32.81 ELECTRIC-WELL #11 352 LA CANAD 640.4711.5402 PACIFIC GAS & ELECTRIC CO254 02/24/2023 296720 500.00 START CHANGE-MEET THE MACHINES 010.0000.1033 PETTY CASH255 02/24/2023 296722 72.14 GOPHER HAWK 010.4420.5605 SITEONE LANDSCAPE SUPPLY LLC256 02/24/2023 296722 375.48 SUPERIOR SOLENOID, DIAPHRAGM 010.4430.5605 SITEONE LANDSCAPE SUPPLY LLC257 02/24/2023 296723 194.15 LAV METERING FAUCET 010.4213.5604 STREATOR PIPE & SUPPLY258 02/24/2023 296723 21.99 2" PVC CPLG (2 EA) 640.4712.5610 STREATOR PIPE & SUPPLY259 02/24/2023 296724 311.03 (2) YDS INFIELD MIX-SOTO 010.4430.5605 TROESH COLEMAN PACIFIC, INC260 02/24/2023 296726 14,833.45 01/23 TBID ONLINE MEDIA/MARKET 240.4150.5301 VERDIN MARKETING INK261 02/24/2023 296727 304.08 ACCT#472480460-00002 CITY IPAD 010.4145.5403 VERIZON WIRELESS262 02/24/2023 296727 73.07 ACCT#808089883-00003 CIM CELL 010.4425.5255 VERIZON WIRELESS263 02/24/2023 296728 2,963.50 STORMWATER MANAGEMENT 010.4301.5303 WALLACE GROUP A CALIF CORP264 02/24/2023 296729 2,702.00 FEE STUDY SERVICES - USER, DIF, CAP 010.4120.5303 WILLDAN FINANCIAL SERVICES265 02/24/2023 296730 678.92 AFLAC PRE TAX: Payment 011.0000.2126 AFLAC INSURANCE266 02/24/2023 296731 3,153.50 POLICE DEPT DUES: Payment 011.0000.2116 ARROYO GRANDE POLICE ASSN267 02/24/2023 296733 4,276.00 12/31/22 UMEMPLOYMENT 010.4919.5142 CA ST EMPLOYMENT DEVEL DEPT268 02/24/2023 296734 17,445.66 STATE WITHHOLDING: Payment 011.0000.2108 CA ST EMPLOYMENT DEVEL DEPT269 02/24/2023 296734 2,050.27 CASDI: Payment 011.0000.2111 CA ST EMPLOYMENT DEVEL DEPT270 02/24/2023 296735 565.60 DEPT OF CHILD SUPPORT SERVICES 011.0000.2114 CA STATE DISBURSEMENT UNIT271 02/24/2023 296736 3,200.00 AG CAREER FIREFIGHTERS ASSN: Payment 011.0000.2115 FIVE CITIES PROF. FIREFIGHTERS272 02/24/2023 296737 43.90 PRE-PAID LEGAL SERVICES: Payment 011.0000.2125 LEGALSHIELD273 02/24/2023 296738 1,290.50 SEIU DUES: Payment 011.0000.2118 S.E.I.U. LOCAL 620274 02/24/2023 296739 1,264.95 PARS: Payment 011.0000.2107 US BANK OF CALIFORNIA $ 731,191.41
ATTACHMENT 2
.
General Fund 341,569.38 5101 Salaries Full time 215,827.74 Streets Fund 15,804.83 5101 Volunteer Employee Retirement - American Rescue Plan Act - 5102 Salaries Part-Time - PPT 1,818.98 Sewer Fund 9,715.27 5103 Salaries Part-Time - TPT 18,573.83 Water Fund 22,691.05 5105 Salaries OverTime 6,202.09
389,780.53 5106 Salaries Strike Team OT -
5107 Salaries Standby 1,981.70
5108 Holiday Pay 18,889.46
5109 Sick Pay 386.06
5110 Annual Leave Buyback -
Administrative Services - 5111 Vacation Buyback -
Information Services - 5112 Sick Leave Buyback -
Community Development - 5113 Vacation Pay 5,470.98
Police 5,514.60 5114 Comp Pay 2,441.55
Public Works - Maintenance 338.53 5115 Annual Leave Pay 10,456.40 Public Works - Enterprise 348.96 5116 Salaries - Police FTO 303.36 Recreation - Administration - 5121 PERS Retirement 29,817.66 Recreation - Special Events - 5122 Social Security 20,731.61 Children In Motion - 5123 PARS Retirement 241.20
5126 State Disability Ins. 859.99 6,202.09
5127 Deferred Compensation 741.66
5131 Health Insurance 48,208.51
5132 Dental Insurance 2,835.68
5133 Vision Insurance 758.67
5134 Life Insurance 392.58
5135 Long Term Disability 544.07
5137 Leave Payouts -
5142 Unemployment Insurance -
5143 Uniform Allowance -
5144 Car Allowance 837.50
5146 Council Expense -
5147 Employee Assistance -
5148 Boot Allowance -
5149 Motor Pay 191.75
5150 Bi-Lingual Pay 150.00
5151 Cell Phone Allowance 1,117.50
389,780.53
OVERTIME BY DEPARTMENT:
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD
02/03/2023 - 02/16/2023
2/24/2023
BY FUND BY ACCOUNT
ATTACHMENT 2
FUND 010 86,723.92 254,845.46
FUND 220 4,937.51 10,867.32
FUND 260 - -
FUND 612 3,323.25 6,392.02
FUND 640 6,398.45 16,292.60
288,397.40 101,383.13
1 ACTION MINUTES
REGULAR MEETING OF THE CITY COUNCIL
March 14, 2023, 6:00 p.m.
Hybrid City Council Chamber/Virtual Zoom Meeting
215 East Branch Street, Arroyo Grande
Council Members Present: Mayor Ray Russom, Mayor Pro Tem Barneich, Council Member Guthrie, Council
Member Secrest
Council Members Absent: Council Member George
Staff Present: City Clerk Jessica Matson, Interim City
Attorney Isaac Rosen, City Manager Whitney
McDonald, Assistant City Manager/Public
Works Director Bill Robeson, Administrative
Services Director Nicole Valentine,
Community Development Director Brian
Pedrotti, Planning Manager Andrew Perez
This meeting was conducted in a hybrid in-person/virtual format. _____________________________________________________________________
1. CALL TO ORDER
Mayor Ray Russom called the Regular City Council Meeting to order at 6:00 p.m.
2. ROLL CALL
City Clerk Matson took roll call.
3. MOMENT OF REFLECTION
4. FLAG SALUTE
Jim Gregory, South County Historical Society led the flag salute.
5. AGENDA REVIEW
5.a Closed Session Announcements
None.
5.b Ordinances read in title only
None.
2 6. SPECIAL PRESENTATIONS
6.a Introductions of New Firefighters - Cade Posner and Braden Jones City Manager McDonald reported that, due to Firefighter storm response, this item will be continued to a date uncertain.
6.b City Manager Communications
City Manager McDonald provided information regarding the Central Coast Veterans Memorial Museum co-hosting The Wall That Heals event; mentioned that the County of San Luis Obispo is making an effort to remove racially restricted covenants.
Assistant City Manager/Public Works Director Robeson provided an update regarding Lopez Lake water levels.
Mayor Ray Russom invited public comment. Speaking from the public was Jeff Metcalfe. No further public comments were received. Director Robeson responded to questions from the public. City Manager McDonald provided information regarding upcoming Council items including a discussion regarding the Urban Water Management Plan.
No action was taken on this item.
7. CITY COUNCIL REPORTS
None.
Reports are made during the Second Council Meeting each month.
8. COMMUNITY COMMENTS AND SUGGESTIONS
Mayor Ray Russom invited public comment. Speaking from the public were Jeff Metcalfe, and Jim Gregory. No further public comments were received.
9. CONSENT AGENDA
Mayor Ray Russom asked the Council if there were any questions or any items to be pulled from the consent agenda for further discussion.
Mayor Ray Russom invited public comment. No public comments were received.
Moved by Mayor Pro Tem Barneich
Seconded by Council Member Secrest
Approve Consent Agenda Items 9.a. through 9.f., with the recommended courses of action.
AYES (5): Mayor Pro Tem Barneich, Council Member Secrest, Council Member Guthrie, and Mayor Ray Russom
ABSENT (1): Council Member George
Passed (4 to 0)
3 9.a Consideration of Cash Disbursement Ratification
1) Ratified the listing of cash disbursements for the period of February 1 through February 15, 2023; 2) Determined that ratifying the cash disbursements is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
9.b Consideration of Statement of Investment Deposits
1) Received and filed the report listing investment deposits of the City of Arroyo Grande as of January 31, 2023, as required by Government Code Section 53646(b); 2) Determined that ratifying the cash disbursements is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)- (3), 15378.)
9.c *Consideration of 1) Adoption of a Resolution Declaring a Continued Local Emergency Related to the January 2023 Storm Events and 2) a Declared Local Emergency for Subsequent Storm Events
1) Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE 1) DECLARING A CONTINUED LOCAL EMERGENCY RELATED TO THE JANUARY 2023 WINTER STORMS; 2) DECLARING A LOCAL EMERGENCY FOR SUBSEQUENT STORM EVENTS"; 2) Declared Local Emergency for Subsequent Storm Events; and 3) Made findings that adopting the Resolution continuing a local emergency is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
9.d Approval of Minutes
Approved the minutes of the Regular City Council Meetings of February 14, 2023 and February 28, 2023, as submitted, and approved the minutes of the Special City Council Meeting of March 2, 2023, as submitted.
9.e Consider Adoption of a Resolution Pursuant to Public Contract Code Section 22050 Determining to Continue Work Under Emergency Contracts for the FCFA Station 1 Emergency Generator Replacement Project, PW 2021-09
1) Received and filed an update of the emergency generator replacement project at the FCFA Station 1; 2) Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ARROYO GRANDE DETERMINING A NEED TO CONTINUE WORK UNDER EMERGENCY CONTRACTS FOR THE FCFA STATION 1 EMERGENCY GENERATOR REPLACEMENT PROJECT"; and 3) Made findings that the continuation of the emergency action and the update of the Emergency generator replacement project at FCFA Station 1 is categorically exempt from the California Environmental Quality Act (“CEQA”) under the Class 2 exemption, which applies to the replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure replaced and
4 will have substantially the same purpose and capacity as the structure replaced, and where none of the exceptions to the exemption apply. (State CEQA Guidelines, § 15302.)
9.f 2022 General Plan Annual Progress Report
1) Reviewed and accepted the 2022 General Plan Annual Report (the “Annual Report” or “Report”) and directed staff to forward the Report to the Governor’s Office of Planning and Research and the Department of Housing and Community Development. 2) Found that the request is not a project as defined by the California Environmental Quality Act pursuant to State CEQA Guidelines section 15378(b)(5).
10. PUBLIC HEARINGS
None.
11. OLD BUSINESS
None.
12. NEW BUSINESS
12.a Consideration of General Fund Five-Year Financial Forecast Director of Administrative Services Valentine introduced Consultant, Don Rhoads, who provided the General Fund Five-Year Financial Forecast. Director Valentine and Mr. Rhoads responded to questions from Council.
Mayor Ray Russom invited public comment. No public comments were received.
No action was taken. The report was received and filed.
Considered and received the updated Five-Year Financial Forecast Report.
12.b Discussion of a Draft Safe Parking Ordinance
Planning Manager Perez presented the staff report, reviewed the proposed ordinance, and responded to questions from Council.
Mayor Ray Russom invited public comment. Speaking from the public were Jeff Metcalfe, Gary Schmidt, and Janna Nichols. No further public comments were received.
Council discussion ensued including the social services component of the potential program.
Council expressed concerns regarding the proposed appeal process. Interim City Attorney Rosen provided clarification regarding the appeal process as defined in the Municipal Code.
Mayor Ray Russom reopened public comment. Council asked questions of 5 Cities Homeless Coalition Executive Director, Janna Nichols, and St. Patrick's Church representatives, Jeff Metcalfe and Gary Schmidt.
Council provided direction to staff. No action was taken.
Review staff’s proposed ordinance, receive public comment, and provide direction to staff.
12.c Halcyon Complete Streets Plan Update
5 Mayor Ray Russom called for a brief break at 8:42 p.m. The Council reconvened at 8:49 p.m.
Community Development Director Pedrotti introduced Todd Tregenza, Consultant from GHD, who provided an update on the Halcyon Complete Streets Plan. Director Pedrotti and Mr.
Tregenza responded to questions from Council.
Mayor Ray Russom invited public comment. Speaking from the public was Rick Ellison. No further public comments were received.
Council provided direction to staff. No action was taken on this item.
Review the draft Halcyon Complete Streets Plan, receive public comment, and direct staff to solicit comment from stakeholders and community groups and schedule the item for Planning Commission and City Council hearings.
13. COUNCIL COMMUNICATIONS
Mayor Pro Tem Barneich requested that the Council consider directing staff to agendize an item to fly the Pride Flag in June; and prepare a proclamation for Juneteenth and fly the Juneteenth Flag. Mayor Ray Russom concurred.
Mayor Ray Russom announced that she will be attending the St. Patrick's Day Parade in the Village; that the Channel Counties Annual Dinner event will take place on April 28, 2023; and requested that the Council consider directing staff to agendize an item to appoint an alternate to the Central Coast Blue Regional Recycled Water Authority Board. Mayor Pro Tem Barneich concurred.
Council Member Secrest commented that she will also be attending the Channel Counties Annual Dinner event.
14. CLOSED SESSION
Interim City Attorney Rosen announced that the City Council will meet in closed session to consider the following:
CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8:
Property: 400 West Branch Street
Agency negotiators: Whitney McDonald, City Manager; Bill Robeson, Assistant City Manager/Public Works Director
Negotiating parties: Dev Patel, on behalf of Kamla Hotels Under negotiation: Price and terms of payment
Any actions taken at the Closed Session will be reported at the next City Council meeting. The Council adjourned to Closed Session at 9:55 p.m.
15. ADJOURNMENT
6 There being no further business to come before the City Council, Mayor Ray Russom adjourned the meeting at 10:45 p.m.
_________________________
Caren Ray Russom, Mayor
_________________________
Jessica Matson, City Clerk
1 Item 9.b.
ACTION MINUTES
SPECIAL MEETING OF THE CITY COUNCIL
March 20, 2023, 5:30 p.m.
Hybrid City Hall Conference Room/Virtual Zoom Meeting
300 East Branch Street, Arroyo Grande
Council Members Present: Mayor Ray Russom, Mayor Pro Tem Barneich, Council Member George, Council
Member Guthrie, Council Member Secrest
Staff Present: City Clerk Jessica Matson, City Manager
Whitney McDonald, Assistant City
Manager/Public Works Director Bill Robeson
This meeting was held in a hybrid in-person/virtual format. _____________________________________________________________________
1. CALL TO ORDER
Mayor Ray Russom called the meeting to order at 5:33 p.m.
2. ROLL CALL
City Clerk Matson took roll call.
3. FLAG SALUTE
Mayor Ray Russom led the flag salute.
4. PUBLIC COMMENT ON CLOSED SESSION ITEMS
Mayor Ray Russom opened public comment. Hearing no public comment, Mayor Ray Russom closed public comment.
5. CLOSED SESSION
The City Council will recess to a closed session for the following:
Public Employee Appointment pursuant to Government Code Section 54957:
Title: City Attorney
Mayor Ray Russom announced that the City Council will be going into Closed Session for consideration of Public Employee Appointment pursuant to Government Code Section 54957, Title: City Attorney.
2 Item 9.b.
Mayor Ray Russom adjourned to Closed Session at 5:34 p.m. Any actions taken in Closed Session will be reported out at the next City Council regular meeting.
6. ADJOURNMENT
There being no further business for Council consideration, Mayor Ray Russom adjourned the meeting at 8:28 p.m.
_________________________
Caren Ray Russom, Mayor
_________________________
Jessica Matson, City Clerk
Item 9.c.
MEMORANDUM
TO: City Council
FROM: Jessica Matson, Legislative & Information Services Director/City Clerk SUBJECT: Appointment of an Alternate Board Member to Serve on the Central Coast Blue Regional Recycled Water Authority Board for Calendar Years 2023 and 2024
DATE: March 28, 2023
SUMMARY OF ACTION:
Appointment of the Mayor Pro Tem to serve as an alternate on the Central Coast Blue (CCB) Regional Recycled Water Authority Board for a term of two years beginning March 29, 2023, and ending December 31, 2024.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There are no impacts to financial or personnel resources.
RECOMMENDATION:
1) Appoint the Mayor Pro Tem to serve as an alternate on the Central Coast Blue Regional Recycled Water Authority Board for a term of two years beginning March 29, 2023 and ending December 31, 2024. 2) Determine that appointing an alternate is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.) BACKGROUND:
On September 27, 2022, City Council approved a Joint Exercise of Powers Agreement (JPA) Creating the Central Coast Blue Regional Recycled Water Authority (CCB RRWA).
Section 2.2 of the JPA lays out a foundation for how the cities will share seats on the governing board of the JPA as follows:
Each Member Agency which has not already done so shall designate and appoint, by resolution or minute order of its governing body, one (1) member of its governing body to act as its representative on the Board of Directors, and one individual to act as an alternate to each Director so appointed.
Item 9.c.
City Council
Appointment of an Alternate Board Member to Serve on the Central Coast Blue Regional Recycled Water Authority Board for Calendar Years 2023 and 2024 March 28, 2023
The alternate appointed by each Member Agency shall have the authority to attend, participate in and vote at any meeting of the Board when the regular member is absent.
Each Director and alternate of the Board of Directors shall serve until a successor is appointed; provided, however, each Director and alternate serves at the pleasure of the appointing Member Agency's governing body and may be removed at any time, with or without cause, at the sole discretion of the appointing Member Agency governing body. If a Director or alternate's membership on the appointing Member Agency's governing body ceases, his or her membership on the Board shall also cease.
At the September 27, 2022 meeting, City Council appointed the Mayor as the representative to serve on the Authority Board of Directors. An Alternate has not been appointed.
According to the Board Bylaws, adopted December 1, 2022 (Attachment 1), Regular meetings of the Board of Directors shall be held at least once each quarter of the fiscal year. Special meetings of the Board of Directors may be called by the Chair. The time, date, and location of regular meetings of the Board of Directors shall be determined the preceding meeting or by resolution of the Board of Directors.
ANALYSIS OF ISSUES:
The Cities of Grover Beach, Pismo Beach, and Arroyo Grande have all appointed their Mayors as their primary representatives on the CCB RRWA Board. To date, all three cities do not have an alternate appointed.
In order to comply with the JPA and ensure the City is a voting participant at the Board meetings, staff recommends appointing the Mayor Pro Tem as the Alternate to the Board.
Per Council Policy, the Mayor Pro Tem serves the duties of Mayor in their absence. The City’s Mayor Pro Tem appointment rotates annually, and it is recommended that the CCB RRWA Board Alternate position remain with the Mayor Pro Tem serving in that given year. Council Member Barneich is currently serving as Mayor Pro Tem for the 2023 calendar year. According to Council Policy, Council Member Guthrie will be considered for Mayor Pro Tem in December 2023 for the 2024 calendar year.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Appoint the Mayor Pro Tem to serve as Alternate on the CCB RRWA Board for a term of two years; or
2. Appoint a different Councilmember to serve as Alternate on the CCB RRWA Board for a term of two years; or
3. Provide other direction to staff.
Item 9.c.
City Council
Appointment of an Alternate Board Member to Serve on the Central Coast Blue Regional Recycled Water Authority Board for Calendar Years 2023 and 2024 March 28, 2023
ADVANTAGES:
Appointing an alternate to the CCB RRWA Board enables the City to remain in compliance with the JPA and to participate on the Board.
DISADVANTAGES:
No disadvantages have been identified.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item. Appointment of an Alternate to the CCB RRWA Board is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
Attachments:
1. CCB Regional Recycled Water Authority Board Bylaws
ATTACHMENT 1
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BYLAWS
CENTRAL COAST BLUE REGIONAL RECYCLED WATER AUTHORITY
Preamble
The Central Coast Blue Regional Recycled Water Authority. (“Authority”) is a public agency voluntarily established by its Member Agencies pursuant to a Joint Exercise of Powers Agreement ("Agreement"), dated December 2, 2022, for the purpose of providing a vehicle for the Member Agencies to construct, operate and maintain a regional recycled water project that will enhance supply reliability by injecting advanced purified water into the Northern Cities Management Area of the Santa Maria Groundwater Basin (“Project”). In addition, the Agreement will enable the Member Agencies to develop the Project in a manner that will reduce vulnerability to drought and seawater intrusion by creating a seawater intrusion barrier and supplementing the naturally occurring groundwater.
To the extent that any provision of these Bylaws is inconsistent with the Agreement, the provisions of the Agreement will govern and supersede these Bylaws.
Article I - Definitions
The terms defined within the Agreement including Section 1.1 are incorporated by reference into these Bylaws.
Article II - Membership and Representation
A. Membership. Member agencies shall withdraw from the Authority in accordance with Article 8 of the Agreement.
B. Representation. Appointment of the Board of Directors or any alternate of the Board of Directors shall be consistent with Section 2.2 of the Agreement.
Article III - Board of Directors
A. Powers and Duties. The powers and duties of the Board of Directors, subject to the limitations of applicable law, the Agreement, and these Bylaws, shall include:
1. All of the powers of the Authority provided in Section 1.6 of the Agreement except as may be expressly delegated to others pursuant to the provisions of the Agreement these Bylaws or the direction of the Board of Directors shall be exercised by and through the Board of Directors.
2. Making policy decisions and determining policy matters for the Authority.
3. Conducting the affairs of the Authority.
4. Appointing, fixing the compensation of and removing an Authority Manager and other staff of the Board of Directors.
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5. Annually reviewing the proposed Authority budget and adopting an annual budget.
6. Appointing standing committees and, if necessary, ad hoc committees to study specific problems, programs, or other matters the Authority Board of Directors has approved for study consistent with Provision 5.1 of the Agreement.
7. Acting upon policy recommendations, including policy recommendations from committees.
8. Appointing a Board Chair and Vice Chair to serve for a calendar year. The Vice Chair would then serve as Chair in the subsequent calendar year with the third member being the new Vice Chair.
B. Duties of the Board Chair.
1. To act as Presiding Officer over the holding and running of all Authority Board of Director meetings. The duties of the Presiding Officer are as follows:
i To open all meetings of the Board at the appointed hour by taking the Chair and calling the Board to order.
ii To call for the approval of the minutes.
iii To maintain order and proper decorum.
iv To announce the business before the Board in the order prescribed by these Bylaws.
v To receive and submit all matters properly brought before the Board, to call for votes upon the same, and to announce the results.
vi To make known all procedures when so requested, and to decide all questions of order, subject, however, to appeal by a board member to the board as a whole, in which event the majority shall govern and conclusively determine such questions of order.
vii To preside at all closed sessions of the Board.
viii To perform such other duties as may be required by law or as may pertain to such office.
2. To sign all instruments requiring execution or agreement by the Board.
3. To serve as the chief spokesperson and representative for the Board for matters before the public, the State and federal governments, and the Member Agencies unless delegated to a designee.
4. To work with staff in the development of an Annual Calendar of events and meetings to include, but not be restricted to Board meetings, recesses, special meetings, holidays, etc.
5. To delegate by administrative directive any of the duties assigned to the Board Chair.
6. To assist in preparing the Board meeting agenda.
C. Duties of the Board Vice-Chair.
ATTACHMENT 1
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1. To serve with the Board Chair as spokesperson and representative for the Board.
2. To assist the Board Chair in anticipating issues and problems deserving or in need of special meetings.
3. In the absence of the Board Chair, the Vice-Chair shall exercise the duties and powers of the Board Chair.
ARTICLE IV – Meetings
A. Protocol for Meetings
1. Regular meetings of the Board of Directors shall be held at least once each quarter of the fiscal year. Special meetings of the Board of Directors may be called by the Chair. All meetings shall be called and conducted, and an agenda posted, in accordance with the Ralph M. Brown Act (Government Code Sections 54950 et seq.), as it now exists or may hereafter be amended. The official agenda for each meeting shall be posted by the city clerk of the member agency in whose jurisdiction the meeting is scheduled to take place. City clerks of other member agencies will be provided a copy of the agenda and are encouraged to post the agenda at their official posting location to assure widespread notice of the meetings.
2. The time and date of regular meetings of the Board of Directors shall be established by resolution of the Board. The location of each meeting shall be determined the preceding meeting or by resolution of the Board of Directors.
3. Authority committees shall meet on the call of their Chair or as otherwise provided herein and in compliance with applicable law.
B. Voting. Voting on the Board of Directors shall be conducted as prescribed in Sections 3.3 and 3.4 of the Agreement and these Bylaws. To the extent not inconsistent with the Agreement, voting shall be conducted as follows:
1. There shall be three methods of counting votes of the Board; by a call of the roll of the Board members; by a voice vote; or by unanimous consent. The vote of each member in any of the prior options shall be recorded by the Secretary of the Board. In the event any given form of counting votes is unclear as to the vote of each member, the Secretary of the Board shall take a call of the roll of the Board members.
2. The Board Chair shall determine the method for voting unless overruled by a majority of the Board Members present.
3. Unless a present Board member states that he or she is not voting, silence shall be recorded as an affirmative vote.
4. The Secretary of the Board shall record each vote and each abstention in the minute Book and announce the results to the Board.
ATTACHMENT 1
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5. After the announcement of results, a Board member shall not be permitted to vote or to change a vote or an abstention, except in the case of a motion to reconsider as set forth in the most recent edition of Rosenberg’s Rules of Order which are hereby incorporated by reference, as amended. Rosenberg’s Rules of Order shall be used by the Board of Directors for all parliamentary procedures. Procedural rules are for the purpose of running an orderly meeting and the convenience of the Board, and failure to follow any procedural rule shall not invalidate any action taken by the Board.
C. Order of Business. The general order of business will be as follows, unless the Board Chair determines that the order for a particular meeting or item needs to be modified:
1. Call To Order
2. Flag Salute
3. Roll Call
4. Agenda Review
5. Approval of Minutes
6. Public Comments
7. Consent Agenda
8. Continued Business
9. New Business
10. Board Member Items
11. Manager Items
12. General Counsel Items
13. Board Communications
14. Closed Session (May be placed first in order of business)
15. Closed Session Announcements
16. Adjournment
D. A workshop may be placed on the agenda from time to time, for informational purposes only.
The Board may also invite one or more speakers to address the item, with or without time limits.
E. Timed items may be heard at or later than the time stated on the agenda. Untimed items may be called by the Board Chair at any time during the meeting.
F. Board Agenda. The agenda shall be prepared as follows:
1. The Manager, General Counsel or a majority of Board members may place items on a Board Agenda, as provided herein.
2. All proposed resolutions and contracts shall be approved as to form by the General Counsel prior to placement on the Board Agenda.
3. The Manager or designee shall arrange a list of Agenda matters according to the order of business as determined by these Bylaws.
4. The Manager or designee shall furnish each member of the Board and the General Counsel a copy of the Agenda prior to the Board meeting as far in advance of the meeting as time permits.
ATTACHMENT 1
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5. No item shall be placed on the Board Agenda except in accordance with the Brown Act and these Bylaws.
6. The Secretary of the Board shall post and prepare the Agenda in accordance with the Brown Act.
G. Public Comment.
1. At any meeting of the Board, the public has a right to speak on any agenda item on the Board Agenda within the time limits described below. The public shall also have the right at regular Board meetings to speak to matters not on the Agenda during the Community Comments and Suggestions portion of the meeting but must limit their comments to matters within the jurisdiction of the Board.
2. The public has a right at every Board meeting to provide oral testimony in accordance with the Brown Act, subject only to the following:
i. Each speaker shall limit his/her remarks on any item listed on a Board Agenda to three minutes (hereinafter “public comment period”), and at special Board meetings, to only those items on the agenda. ii. The public comment period may be extended by the Board Chair subject to a vote of the majority of the Board of Directors.
iii. In situations where more than 20 people wish to speak on an item, the Board Chair, subject to a vote of the majority of the Board members, may place reasonable limits on the public comment period, including a specific time limit for the total presentation. Such time limits shall allow for full discussion of the item by interested parties or their representative(s). The purpose of this limitation is to ensure the Board can address its Agenda and avoid repetitious presentations.
iv. Items on the Consent Agenda are considered routine, not controversial, and are treated as one agenda item. Public comment on the Consent Agenda shall be limited to three minutes per speaker, and comments shall be limited to discussion of those items on the Consent Agenda. v. A Board member may remove (“pull”) a specific item from the Consent Agenda for separate discussion. Board members may also record a “no” vote or abstention as to one or more items on the Consent Agenda in advance of the vote. The Board may then enact the Consent Agenda by one vote.
vi. Items removed for separate discussion by a Board member will be heard after the vote is taken on the Consent Agenda.
3. Speakers shall confine their remarks to those which are relevant to the subject under consideration and are encouraged to present new evidence and points of
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view not previously considered, to avoid repetition of statements made by previous speakers.
4. Each person addressing the Board shall step up to the podium to speak. Each individual shall speak in an audible tone of voice for the record.
5. Consistent with the Americans with Disabilities Act, alternative methods of addressing the Board shall be allowed for persons with disabilities.
Article V - Manager
If an Authority Manager is appointed by the Board of Directors, the powers and duties of the Manager shall be:
A. Subject to the authority of and as directed by the Board of Directors, to administer the affairs of the Authority.
B. Subject to the authority of and as directed by the Board of Directors, to appoint, direct and remove all employees of the Authority and to retain consultants.
C. Annually to prepare and present a proposed budget to the Board of Directors and to control the approved budget.
D. To attend the meetings of the Board of Directors.
E. To perform such other and additional duties as the Board of Directors, these Bylaws, the Agreement, or applicable law may require.
F. To serve as Custodian of Records of the Authority.
In the event a Manager is not appointed by the Board of Directors, the Chair shall perform the duties set forth in subparagraphs A, B, C, and F, above.
Article VI - Other Officers and Employees
A. Secretary. Pursuant to Section 4.1 of the Agreement, the Board of Directors shall appoint the Secretary who shall serve at the pleasure of the Board of Directors. The Secretary shall keep a record of all proceedings and shall perform all other duties as specified by the Board.
B. Treasurer Pursuant to Section 4.2 of the Agreement, the Manager shall designate a Treasurer of the Authority. The Treasurer shall possess the powers to and shall perform those functions required by Government Code sections 6505 and 6505.5 and all other applicable laws and regulations, including any subsequent amendments thereto, the Agreement, these Bylaws or by the direction of the Manager. The Treasurer shall have custody of the funds and shall provide for strict accountability thereof in accordance with Government Code Section 6505.5 and other applicable laws. Pursuant to Government Code Section 6505.6, the Manager may appoint a qualified person to assist the Treasurer in the performance of its duties. The Treasurer shall annually cause an independent audit
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to be made by a certified public accountant or public accountant in accordance with Government Code sections 6505 and 6505.6.
C. Additional Officers and Employees. The Board of Directors shall have the power to authorize such additional officers and employees as may be appropriate. Such officers and employees may also be, but are not required to be, officers and employees of the individual Member Agencies or contractors. The General Counsel for the Authority may not be employed by any of the Member Agencies while engaged by the Authority. None of the officers, agents, or employees appointed by the Board of Directors shall be deemed, by reason of their employment by the Board of Directors, to be employed by any of the Member Agencies or, by reason of their employment by the Board of Directors, to be subject to any of the requirements of such Member Agencies.
D. Bonding requirement. The Board of Directors shall designate the officers or persons having charge of, handling, or having access to any property of the Authority who may be required by the Board of Directors to file an official bond with the Authority. The amount of any such bond, if any, shall be established by the Board of Directors. Should the existing bond or bonds of any such officer be extended to cover the obligations provided herein, said bond shall be the official bond required herein. The premiums on any such bonds attributable to the coverage required herein shall be appropriate expenses of the Authority.
E. Status of Member Agencies' Officers and Employees. As provided in Government Code Section 6513, all of the privileges and immunities from liability and other benefits that apply to the activity of officers, agents, or employees of any of the Member Agencies when performing their respective functions within the territorial limits of their respective public agencies shall apply to them while engaged in the performance of any of their factions and duties extraterritorially under these Bylaws and in furtherance of the obligations of the Agreement.
Article VII – City Managers Input
The Board of Directors shall receive and consider recommendations made from time to time by the City Managers of the Member Agencies.
Article VIII – General Assembly
A General Assembly may be called by the Chair of the Board of Directors at any time to discuss issues and make recommendations to the Board of Directors. All elected officials of the legislative bodies of all Member Agencies shall be members of the General Assembly. The General Assembly is not required to meet. The Chair of the Board of Directors shall be the Chair of the General Assembly.
Article IX – Budgets
The budget for the Authority shall be adopted consistent with the provisions of Article 6 of the Agreement.
Article X - Amendments
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Amendments to these Bylaws may be proposed by a Board of Directors Representative. The Amendment shall be submitted to the Board of Directors at a meeting at least one month prior to the meeting at which the Amendment is voted upon. A majority vote of all of the Board of Directors is required to adopt an Amendment.
Article XI – Written Correspondence
A. Any written communication relating to a matter pending, or to be brought before the Board shall, whenever possible, be included in the agenda packet for the meeting at which such item is to be considered. If received after the delivery of the agenda packet, it shall be distributed to the Board as soon as practicable after receipt and to be made available to the general public as required by the Brown Act. The Secretary of the Board shall also have copies available for requests by members of the public.
B. Unless otherwise required by law to be accepted by the Authority at or prior to a Board meeting or hearing, no documents shall be accepted for Board review unless they are submitted to the Secretary of the Board at least 24 hours prior to the Board Agenda being heard. Nonetheless, the Board Chair shall retain discretion to accept additional documents at or prior to the time the Board Agenda item is to be heard. The Secretary of the Board shall note on the Board Agenda, the 24-hour requirement for submitting documents to the Board.
Article XII – Order and Decorum
A. While the Board is in session, the Board members must preserve order and decorum. A Board member shall neither by conversation or otherwise, delay or interrupt the proceedings or the peace of the Board nor disturb any Board member while speaking or refuse to obey the orders of the Board or its Chair, except as otherwise herein provided.
B. A Board member or other person properly before the Board shall address the Board Chair, be recognized before proceeding, and confine remarks to the question under discussion.
C. No person, except authorized by Authority officials and their representatives, may approach the Board’s table in the Board’s meeting room without the express consent of the Board.
D. In the event that any meeting is willfully interrupted by a group or groups of persons so as to render the orderly conduct of such meeting unfeasible, and order cannot be restored by the removal of individuals who are willfully interrupting the meeting, the members of the Board conducting the meeting may order the meeting room cleared and continue in session. Only matters appearing on the agenda may be considered in such a session.
Representatives of the press or other news media, except those participating in the disturbance, shall be allowed to attend any session held pursuant to this section. Nothing in this section shall prohibit the Board from establishing a procedure for readmitting an individual or individuals not responsible for willfully disturbing the orderly conduct of the meeting.
Item 9.d.
MEMORANDUM
TO: City Council
FROM: Whitney McDonald, City Manager
BY: Aleah Bergam, Management Analyst
SUBJECT: Consideration of Adoption of a Resolution Declaring a Continued Local Emergency Related to the Ongoing Storm Events
DATE: March 28, 2023
SUMMARY OF ACTION:
Adoption of the Resolution will continue the two declared and ratified local emergencies related to the ongoing storm events, beginning in December 2022, and continuing through the present.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There are no direct fiscal impacts related to the proposed action; however, adoption of the Resolution will facilitate the ability for the City to request resources including financial support and reimbursement from the State Office of Emergency Services and the Federal Emergency Management Agency for costs incurred in preparation and/or response to the storm events.
RECOMMENDATION:
1) Adopt a Resolution declaring a continued local emergency related to the ongoing storm events, beginning in December 2022 and continuing through the present. 2) Make findings that adopting the Resolution continuing a local emergency is not a project subject to the California Environmental Quality Act (“CEQA”) because the continued declaration in itself has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
BACKGROUND:
As the City Council is aware, in accordance with Section 8.12.060 of the Arroyo Grande Municipal Code, the City Manager, in her capacity as the Director of Emergency Services, proclaimed a local emergency on January 18, 2023, regarding the severe January 2023 winter storms. The City Council ratified the emergency proclamation at its regular meeting on January 24, 2023.
Item 9.d.
City Council
Consideration of Adoption of a Resolution Declaring a Continued Local Emergency Related to the Ongoing Storm Events
March 28, 2023
Multiple additional atmospheric river systems struck the Central Coast beginning on March 9, 2023, and the City Manager, again in her capacity as the Director of Emergency Services, proclaimed a local emergency on March 11, 2023 to account for the impacts and potential damage incurred subsequent to the declaration of the first local emergency.
The City Council ratified the emergency proclamation at its regular meeting on March 14, 2023.
ANALYSIS OF ISSUES:
Arroyo Grande Municipal Code Section 8.12.065(C) provides that the City Council is to “Review the need for a continuing emergency declaration at regularly scheduled meetings at least every twenty-one (21) days until the emergency is terminated.” Accordingly, to date, the City Council has adopted the appropriate Resolutions declaring a continued local emergency related to both the January 2023 storm events and the subsequent storm events within the required 21-day time period. Moving forward, provided there is adoption of this Resolution, consistent with the prior ratification of the emergency proclamations at the City Council’s January 24, 2023 and March 14, 2023 regular meetings, respectively, the City will remain in compliance with its municipal Code.
This item is being presented to the City Council to satisfy the requirements of Section
8.12.065(C). Given the current state of emergency proclaimed by the Governor, and the Presidential Major Disaster Declaration declared on January 14, 2023 and the Presidential Emergency Declaration declared on March 10, 2023, it is recommended that the City Council adopt the attached Resolution declaring the need to continue the emergency declarations made to date in response to the storm events beginning December 27, 2022. The County of San Luis Obispo issued a similar emergency declaration, which remains in effect. Federal, State and County emergency declarations associated with the January 2023 storm events, and resulting damage, continue to remain in effect.
Since the initial emergency declarations, multiple additional atmospheric river systems continue to strike the Central Coast beginning on March 9, 2023. On March 10, 2023, the Emergency Services Director for the County of San Luis Obispo issued a Proclamation of a Local Emergency related to severe winter storms and a series of atmospheric rivers systems that struck California beginning on December 27, 2022, and have been ongoing since that date. On March 1, 2023, Governor Newsom issued an emergency proclamation related to the severe winter storms impacting San Luis Obispo and other counties throughout the State.
City staff continue to dedicate time towards responding to numerous storm recovery efforts and continue to require support from County, State, and Federal emergency response resources to support these efforts.
Item 9.d.
City Council
Consideration of Adoption of a Resolution Declaring a Continued Local Emergency Related to the Ongoing Storm Events
March 28, 2023
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Adopt the Resolution declaring a continued local emergency related to the ongoing storm events, beginning in December 2022 and continuing through the present; or
2. Provide other direction to staff.
ADVANTAGES:
Adoption of the Resolution will satisfy the requirement of the Arroyo Grande Municipal Code regarding the periodic review of the declared local emergency related to the severe winter storms and support the City’s efforts to obtain assistance from County, State, and federal emergency response resources to recover from the disaster.
DISADVANTAGES:
No disadvantages have been identified to adopting the Resolution.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item. Adopting the Resolution continuing a local emergency is not a project subject to the California Environmental Quality Act (“CEQA”) because that declaration in itself has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
Attachments:
1. Proposed Resolution
ATTACHMENT 1
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE DECLARING A CONTINUED
LOCAL EMERGENCY WITHIN THE CITY OF ARROYO
GRANDE (MARCH 2023 AND ONGOING STORM EVENTS
BEGINNING DECEMBER 27, 2022)
WHEREAS, on January 18, 2023, in accordance with Section 8.12.060 of the Arroyo Grande Municipal Code, the City Manager, in her capacity as the Director of Emergency Services Director, proclaimed a local emergency within the City commencing on or about 8:00 am on January 4, 2023, due to the storm events that began on December 27, 2022; and
WHEREAS, the City Council ratified the emergency proclamation through adoption of Resolution No. 5259 at its regular meeting on January 24, 2023; and WHEREAS, Arroyo Grande Municipal Code Section 8.12.065(C) provides that the City Council is to review the need for a continuing emergency declaration at regularly scheduled meetings at least every twenty-one (21) days until the emergency is terminated; and
WHEREAS, the City Council has adopted a Resolution declaring a continued local emergency related to the January 2023 Storm events on February 14, 2023 and February 28, 2023; and
WHEREAS, pursuant to the provisions of Government Code section 8558(b), on January 4, 2023, the Governor of the State of California issued a Proclamation of a State of Emergency (“Governor’s Proclamation”) related to severe winter storms and a series of atmospheric river systems that struck California, bringing high winds, substantial precipitation, and river, stream and urban flooding; and WHEREAS, on January 8, 2023, the President of the United States declared that an emergency exists in the State of California relating to severe winter storms, flooding, landslides, and mudslides, and enabling public agencies in impacted counties that suffered damage or losses from the storms eligible to apply for federal disaster assistance; and
WHEREAS, on January 9, 2023, the County Administrative Officer of San Luis Obispo issued a Proclamation of Local Emergency relating to severe winter storms and a series of atmospheric river systems that struck San Luis Obispo County, bringing high winds, substantial precipitation, and river, stream and urban flooding; and
RESOLUTION NO.
PAGE 2
WHEREAS, on January 17, 2023, the Department of Homeland Security amended the major disaster declaration issued in January 14, 2023 related to the January 2023 storm events to add San Luis Obispo County as an affected county, enabling Arroyo Grande residents who had damage or losses from the storms to apply for Federal Emergency Management Agency (FEMA) disaster assistance; and
WHEREAS, on March 11, 2023, in accordance with Section 8.12.060 of the Arroyo Grande Municipal Code, the City Manager, in her capacity as the Director of Emergency Services Director, proclaimed a local emergency within the City commencing on or about March 9, 2023, in response to the latest series of atmospheric river systems and the damage to the City due to the storm events that began on December 27, 2022; and WHEREAS, the City Council ratified the emergency proclamation through adoption of Resolution No. 5273 at its regular meeting on March 14, 2023; and WHEREAS, the City Manager’s March 11, 2023 proclamation followed a County of San Luis Obispo issued Proclamation of Local Emergency on March 10, 2023 for the entire County due to severe storms; and
WHEREAS, on March 10, 2023, President Biden approved a California Emergency Declaration beginning on March 9, 2023, ordering Federal assistance to supplement State, tribal and local response efforts; and
WHEREAS, the ongoing atmospheric rivers are causing significant flooding of City infrastructure and streets, as well as homes in Arroyo Grande; and WHEREAS, adopting this Resolution continuing a local emergency is not a project subject to the California Environmental Quality Act (“CEQA”) because the continued declaration in itself has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.); and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande, that:
1. The recitals set forth herein are true, correct and incorporated by reference.
2. A local emergency is declared to continues to exist throughout the City of Arroyo Grande (see Resolution No. 5259), and the City has been undertaking, and will continue through termination of this emergency to undertake necessary measures and incur necessary costs, which are directly related to the damage caused by the severe winter storms and are taken in furtherance of; the Governor’s Proclamation of a State of Emergency on January 4, 2023; the
RESOLUTION NO.
PAGE 3
President of the United States’ Declaration of a National Emergency on January 8, 2023; and related orders and directives.
3. A local emergency is declared to continue to exist throughout the City of Arroyo Grande (see Resolution No. 5273) resulting from subsequent storm events, and the City has been undertaking, and will continue in effect through termination of this emergency, to undertake necessary measures and incur necessary costs, which are directly related to the damage caused by the severe winter storms and are taken in furtherance of; the Governor’s Proclamation of a State of Emergency on January 4, 2023; the President of the United States’ approval of a California Emergency Declaration beginning March 9, 2023; the County of San Luis Obispo’s Proclamation of a Local Emergency on March 10, 2023 ; and related orders and directives.
On motion of Council Member___________, seconded by Council Member ________, and by the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this 28th day of March, 2023.
RESOLUTION NO.
PAGE 4
CAREN RAY RUSSOM, MAYOR
ATTEST:
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
WHITNEY McDONALD, CITY MANAGER
APPROVED AS TO FORM:
ISAAC ROSEN, INTERIM CITY ATTORNEY
Item 9.e.
MEMORANDUM
TO: City Council
FROM: Bill Robeson, Assistant City Manager/Public Works Director BY: Paul Henderson, Interim Capital Improvement Project Manager SUBJECT: Consideration to Approve Construction Plans & Specifications and Environmental Exemption for the Fair Oaks Water Main Replacement, Elm to Alder, Project
DATE: March 28, 2023
SUMMARY OF ACTION:
Approve construction plans and specifications, authorize the solicitation of bids, and provide an environmental determination for the Fair Oaks Water Main Replacement, Elm to Alder, Project.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The FY 2022-23 budget includes $719,474.43 for the Fair Oaks Water Main Replacement, Elm to Alder, Project consisting of the following funds: $269,750 of Water Facility Funds and $449,724.43 of American Rescue Plan Act (ARPA) funds. Of the overall budget, it is estimated $631,500 will be needed for construction and $63,130 for construction contingencies. The remaining $24,844.43 will be used for, consultant material testing/laboratory, bidding and construction support services, and design services. Any unused funds will be recommended for carry over to FY 2023-24. Staff time will be necessary during construction for project administration and management and inspection.
RECOMMENDATION:
1) Approve the construction plans and specifications for the Fair Oaks Water Main Replacement, Elm to Alder, Project; 2) Authorize the City Clerk to advertise for sealed construction bids; 3) Find that the project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Guidelines Section 15301(b); and 4) Direct the City Clerk to file a Notice of Exemption.
BACKGROUND:
The City’s Water System Master Plan, developed by WSC in 2012 and adopted by the City Council in 2013, recommended that several sections of cast iron watermains be
Item 9.e.
City Council
Consideration to Approve Construction Plans & Specifications and Environmental Exemption for the Fair Oaks Water Main Replacement, Elm to Alder, Project March 28, 2023
replaced due to their condition and age, which included the section of 8-inch cast iron pipe within Fair Oaks Avenue between the well field on South Elm Street and Alder Street.
This section of water main was installed in 1929, making it over 94 years old, and will be replaced with an equivalent size PVC pipe. Galvanized pipe has a useful life of 50-100 years. In general, the project will consist of replacement of 2,050 feet of water main, new service connections (meters to remain) and new fire hydrant laterals. Provisions will be made at connection points to waterlines at Pecan Street, Beech Street, and Alder Street for future water main upsizing projects.
ANALYSIS OF ISSUES:
The City has an ongoing funded Capital Improvement Program that replaces older water mains and services. Although this section of water main is currently functional, it is part of the oldest section of water main pipe in the network, installed in 1929, and has reached the end of its useful life and should be replaced. If this section of water main is not replaced, the City runs the risk of pipe failure, leaks, loss of water service and costly repairs. This section of water main has experienced significant failures in the past.
The proposed construction time is 30 working days. Should successful bids be received, and a construction contract awarded, work is expected to be performed during the summer of 2023. Plans are attached (Attachment 2) and plans and specifications are available for review at the Public Works Department.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. 1) Approve the construction plans and specifications for the Fair Oaks Water Main Replacement, Elm to Alder, Project; 2) Authorize the City Clerk to advertise for sealed construction bids; 3) Find that the project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Guidelines Section 15301(b); and 4) Direct the City Clerk to file a Notice of Exemption;
2. Do not approve staff’s recommendations and request further information;
3. Modify staff’s recommendation and approve; or
4. Provide direction to staff.
ADVANTAGES:
Replacement of the water main on Fair Oaks Avenue between the well field on South Elm Street and Alder Street will provide the following advantages:
a. Mitigate future issues of loss of water service and cost of repairs. b. Mitigate future maintenance costs by utilizing new PVC pipe. c. Mitigate future disruptions to traffic and parking for maintenance and repairs.
Item 9.e.
City Council
Consideration to Approve Construction Plans & Specifications and Environmental Exemption for the Fair Oaks Water Main Replacement, Elm to Alder, Project March 28, 2023
DISADVANTAGES:
Replacement of the water main on Fair Oaks Avenue between the well field on South Elm Street and Alder Street may have the following disadvantages:
There will be temporary shutdown of water service to customers during construction. Written notice will be provided, in advance, to all effected. The duration of service interruption will be minimized by the Contractor to less than 1 working day.
There will be temporary disruption to vehicles and pedestrians, including parking.
Construction of the project is scheduled for summer 2023, during the school break, to minimize impact to traveling students/parents. Signage and traffic flagging will be used during construction to minimize the impact.
ENVIRONMENTAL REVIEW:
The project is categorically exempt from the California Environmental Quality Act (CEQA) under the Class 1 exemption, which applies to the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing structures, facilities, mechanical equipment, or topographical features where the project involves negligible or no expansion of existing or former use. Specifically, the project is exempt pursuant to CEQA Guidelines Section 15301(b) for repairs and maintenance of existing “public utility services.” Further the City finds none of the exceptions to the Class 1 exemption set forth in State CEQA Guidelines section 15300.2 apply.
PUBLIC NOTIFICATION AND COMMENTS:
The City Council Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
Attachments:
1. Notice of Exemption
2. Construction Documents
Notice of Exemption Appendix E
To: Office of Planning and Research From: City of Arroyo Grande P. O. Box 3044, Room 113 300 East Branch Street
Sacramento, CA 95812-3044 Arroyo Grande, CA 93420
(805) 473-5400
County Clerk
County of: San Luis Obispo
1055 Monterey Street
San Luis Obispo, CA 93408
Project Title and Number:
Project Applicant:
Name ĚĚƌĞƐƐ
Wroject Location – Specific:
Project Location – City: Arroyo Grande Project Location – County: San Luis Obispo Name of Public Agency Approving Project:
Name of Person or Agency Carrying Out Project:
Exempt Status:
Ministerial (Sec. 21080(b)(1); 15268);
Declared Emergency (Sec. 21080(b)(3); 15269(a));
Emergency Project (Sec. 21080(b)(4); 15269(b)(c));
Categorical Exemption, State type and section number:
Statutory Exemptions. State code number:
Reasons why project is exempt:
Lead Agency
Contact Person: Area Code/Telephone/Extension:
Email:
If filed by applicant:
1. Attach certified document of exemption finding.
2. Has a Notice of Exemption been filed by the public agency approving the project? Yes No Signature: Date: Title:
Signed by Lead Agency Signed by Applicant
Authority cited: Sections 21083 and 21110, Public Resources Code. Date Received for filing at OPR:
Reference: Sections 21108, 21152, and 21152.1, Public Resources Code. ĞƐĐƌŝƉƚŝŽŶŽĨEĂƚƵƌĞ͕WƵƌƉŽƐĞĂŶĚĞŶĞĨŝĐŝĂƌŝĞƐŽĨWƌŽũĞĐƚ͗
ŵĂŝů͗ WŚŽŶĞ͗
ĚĚƌĞƐƐ͗
Fair Oaks Water Main, PW 2023-05
Paul Henderson, CIP Manager 300 East Branch Street, Arroyo Grande, CA 93420 [email protected] (805) 473-5444
Fair Oaks Ave between Alder St. and Elm St.
Replace existing 8 inch old waterline with new 8 inch waterline. Reconnect all water services and repair road surface.
City of Arroyo Grande
Paul Henderson, CIP Manager
✔ 15301(b)
Section 15301(b) of the CEQA guidelines indicates that repair and maintenance of existing public utilities are exempt from CEQA review.
Andrew Perez, Assistant Planner (805) 473-5425
[email protected]
300 East Branch Street, Arroyo Grande, CA 93420
✔
✔
ATTACHMENT 1
P.O. BOX 1604
ARROYO GRANDE, CA 93421 (805) 904-6530
PW 2023-05
11 TITLE SHEET G-001 1
JJR JPF ---
ATTACHMENT 2
STANDARD CONSTRUCTION NOTES: ABBREVIATIONS:
ABDN ABANDONAC ASPHALT CONCRETEAC ASBESTOS CEMENT
BC BEGINNING OF CURVEBOW BACK OF WALKBVC BEGINNING OF VERTICAL CURVE C.B. CATCH BASINCI CAST IRONCTR. CENTER
CENTERLINE
COR CORNER
DIP DUCTILE IRON PIPEDIPS DUCTILE IRON PIPE SIZEDR DIMENSION RATIOE EXISTINGEC END OF CURVEEP EDGE OF PAVEMENTEVC END VERTICAL CURVEEG EXISTING GRADE
FG FINISHED GRADEFH FIRE HYDRANT
FL FLOW LINEFM FORCE MAINFS FINISHED SURFACE
GB GRADE BREAK
HDPE HIGH DENSITY POLYETHYLENEHPG HIGH PRESSURE GAS
J.B. JUNCTION BOX
INV. INVERT
N NEWPH POTHOLEPVC POLYVINYL CHLORIDEPVI POINT OF VERTICAL
INTERSECTION
RCP REINFORCE CONCRETE PIPERG ROUGH GRADE
SSCO SANITARY SEWER CLEAN-OUTSSMH SANITARY SEWER MANHOLE
TC TOP OF CURBTD TOP OF DIKETW TOP OF WALL
VCP VITRIFIED CLAY PIPE
STANDARD ASBESTOS CEMENT PIPE DEMOLITION NOTES:
P.O. BOX 1604
ARROYO GRANDE, CA 93421 (805) 904-6530
PW 2023-05
11 LEGEND:
STORM DRAIN LINE & SIZEOVERHEAD ELECTRICAL LINE
EDGE OF PAVEMENT
UNDERGROUND ELECTRICAL LINE
SANITARY SEWER LINE & SIZE
GAS LINE
WATER LINE, SIZE & TYPE
NEW PIPELINE CENTERLINE
UNDERGROUND ELECTRICALROAD CENTERLINEFENCE
AGENCY / UTILITY CONTACTS
CONTACT PHONE NUMBER
CITY OF ARROYO GRANDE -
INTERIM CITY ENGINEER STEVE KAHN (805) 473-5441
CITY OF ARROYO GRANDE -
UTILITIES MANAGER SHANE TAYLOR (805) 473-5464
CITY OF ARROY GRANDE -
UTILITY SUPERVISOR TIM SCHMIDT (805) 473-5460
CHARTER COMMUNICATIONS TIM LINDSAY (805) 783-4950
AT&T DAVID WHITEHEAD (805) 546-7389
THE GAS COMPANY JASON LEWIS (805) 681-7939
P.G.& E. BUILDING AND RENOVATION (877) 743-7782
1. THE CONTRACTOR SHALL HAVE A COPY OF THESE APPROVED PLANS ON-SITE AT ALL TIMES DURING CONSTRUCTION ACTIVITIES.
2. IT IS THE CONTRACTOR'S RESPONSIBILITY TO ENSURE ALL WORK SHALL BE PERFORMED IN COMPLIANCE
WITH THE MOST CURRENT VERSION OF THE CITY OF ARROYO GRANDE STANDARD SPECIFICATIONS AND ENGINEERING STANDARDS.
3. NO MATERIALS OR EQUIPMENT SHALL BE STOCKPILED WITHIN THE CITY OF ARROYO GRANDE'S RIGHT-OF-WAY.OR NO WORK SHALL BE PERFORMED WITHIN THE CITY RIGHT OF WAY WITHOUT AN ENCROACHMENT PERMIT.
4. THE CONTRACTOR SHALL NOTIFY THE CITY INSPECTOR TWO WORKING DAYS PRIOR TO THE BEGINNING OF
THE OPERATIONS AUTHORIZED BY THE PERMIT, TWO WORKING DAYS BEFORE THE PROJECT IS READY FOR
FINAL INSPECTION, AND ONE COMPLETE WORKING DAY PRIOR TO ANY OTHER INSPECTION OR TESTING REQUESTED BY THE CONTRACTOR/APPLICANT.
5. THE CONTRACTOR SHALL BE RESPONSIBLE FOR CALLING UNDERGROUND SERVICE ALERT (USA) AT 811 A MINIMUM OF TWO WORKING DAYS PRIOR TO BEGINNING OF OPERATION AND RENEW AS NEEDED.
6. THE CONTRACTOR SHALL ASSUME ALL RESPONSIBILITY FOR SAFETY OF THE JOBSITE AND THE CONSTRUCTION WORK. THE CONTRACTOR SHALL DESIGN, CONSTRUCT, AND MAINTAIN ALL SAFETY
DEVICES, AND SHALL BE SOLELY RESPONSIBLE FOR CONFORMING TO ALL LOCAL, STATE, AND FEDERAL SAFETY AND HEALTH STANDARDS, LAWS, AND REGULATIONS. THE CITY INSPECTOR MAY NOTIFY THECONTRACTOR OF ANY UNSAFE CONDITIONS THAT MAY BE OBSERVED, AND THE CONTRACTOR SHALL BE RESPONSIBLE FOR IMMEDIATELY TAKING ALL SUCH MEASURES AS WILL CORRECT THE UNSAFE CONDITION.
7. INDEMNIFICATION - THE CONTRACTOR AGREES THAT IN ACCORDANCE WITH GENERALLY ACCEPTED
CONSTRUCTION PRACTICE, HE SHALL ASSUME SOLE AND COMPLETE RESPONSIBILITY FOR THE CONDITIONOF THE JOB SITE DURING THE COURSE OF THE PROJECT, INCLUDING THE SAFETY OF ALL PERSONS AND PROPERTY; THAT THIS REQUIREMENT SHALL APPLY CONTINUOUSLY AND NOT BE LIMITED TO NORMAL WORKING HOURS; AND THAT THE CONTRACTOR SHALL DEFEND, INDEMNIFY, AND HOLD HARMLESS, THE
CITY AND ITS EMPLOYEES AND OFFICERS FOR ANY AND ALL LIABILITY, REAL OR ALLEGED, IN CONNECTION
WITH THE CONSTRUCTION OF THE PROJECT, EXCEPTING FOR LIABILITY ARISING FROM THIRD PARTY IN VIOLATION OF THE LAW OR IN TRESPASS.
8. THE CONTRACTOR SHALL BE RESPONSIBLE FOR THE PROTECTION OF PUBLIC AND PRIVATE PROPERTY IN THE VICINITY OF HIS WORK, AND SHALL EXERCISE DUE CAUTION TO AVOID DAMAGE TO SUCH PROPERTY.THE CONTRACTOR SHALL REPLACE OR REPAIR TO ITS ORIGINAL CONDITION, ALL IMPROVEMENTS OR PROPERTY, WHICH IS DAMAGED OR REMOVED (UNLESS DESIGNATED FOR REMOVAL ON THE PLANS) AS ARESULT OF HIS OPERATIONS.
9. THE CONTRACTOR SHALL CONTINUALLY REVIEW JOB SITE CONDITIONS IF REQUIRED CONSTRUCTION
WORK DIFFERS FROM THAT SHOWN ON THE PLANS, THE WORK SHALL BE REPORTED TO THE CITY INSPECTOR. THE CITY SHALL APPROVE CHANGES TO THE APPROVED PLANS PRIOR TO PROCEEDING WITH THE CONSTRUCTION.
10. THE CONTRACTOR SHALL MAINTAIN A CURRENT, COMPLETE, AND ACCURATE RECORD OF ALL CHANGES
FROM THE CONSTRUCTION AS SHOWN ON THESE PLANS AND SPECIFICATION FOR THE PURPOSE OF PROVIDING THE ENGINEER OF RECORD WITH A BASIS FOR THE PREPARATION OF RECORD DRAWINGS.
11. HOURS OF WORK - WORKING HOURS MUST CONFORM TO STANDARD SPECIFICATIONS SECTION 5-1.01. THE
CONTRACTOR SHALL RESTRICT ACTIVITIES TO CONTROL OF THE SITE, MAINTAINING SAFETY, TRAFFICCONTROL, EROSION CONTROL, DUST CONTROL AND SIMILAR ACTIVITIES ANY TIME OUTSIDE OF CITY BUSINESS HOURS AND ON CITY HOLIDAYS.
12. COMPACTION TESTING - COMPACTION TEST SHALL PERFORMED BY A LICENSED SOILS ENGINEER PROVIDED BY THE CITY WHERE SPECIFIED AND WHERE REQUIRED BY THE CITY INSPECTOR. AT A MINIMUM, COMPACTION TESTS SHALL BE PERFORMED IN THE FOLLOWING AREAS:
A. PAVEMENT SUB GRADE SPACING TEST AT 250 FEET MINIMUM
B. PAVEMENT BASE LAYER SPACING TEST AT 250 FEET MINIMUM C. TRENCH BACKFILL SPACING TEST AT 250 FEET MINIMUM
D. MAIN, LATERALS, SERVICE TRENCHES TRENCHES WITH LESS THAN FOUR FEET
OF COVER DEPTH REQUIRE ONE SET OF
TESTS. TRENCHES OVER FOUR FEET OF
DEPTH REQUIRE AN ADDITIONAL SET OF
TESTS FOR EACH ADDITIONAL FOUR FEET
OF COVER.
14. EXISTING UNDERGROUND FACILITIES - THE LOCATIONS AND ELEVATIONS OF EXISTING CITY UNDERGROUND FACILITIES, WHERE SHOWN ON THE PLANS ARE BASED ON AVAILABLE RECORDS, AND MAYNOT ACCURATELY REFLECT THE ACTUAL LOCATION OR ELEVATION. THE CONTRACTOR SHALL ASSUME
SOLE AND COMPLETE RESPONSIBILITY FOR LOCATION OR HAVING LOCATED ALL EXISTING UNDERGROUND UTILITIES AND OTHER FACILITIES AND FOR PROTECTING THE SAME DURING THE COURSE OF THE PROJECT.
ANY DEVIATIONS FROM THE LOCATIONS SHOWN ON THE PLAN SHALL IMMEDIATELY BE BROUGHT TO THEATTENTION OF THE ENGINEER OF RECORD AND CITY INSPECTOR.
1. CONTRACTOR SHALL PROVIDE DOCUMENTATION TO THE CITY CERTIFYING THAT ALL EMPLOYEES HANDLING AC PIPE HAVE RECEIVED TRAINING REQUIRED BY OSHA.
2. CUTTING OF EXISTING ASBESTOS CEMENT (TRANSITE) PIPE SHALL BE ACCOMPLISHED BY BREAKING OR SNAPPING WITH CHAIN CUTTER OR EQUIVALENT. USE OF POWER DRIVEN ABRASIVE SAWS OR OTHER EQUIPMENT WHICH MAY CREATE HAZARDOUS ASBESTOS DUST CONDITIONS WHILE CUTTING, IS STRICTLYPROHIBITED.
3. PIPE SHALL BE COMPLETELY DOUBLE WRAPPED WITH 6 MIL POLYETHYLENE AND 10 MIL PVC TAPE ON BOTH ENDS PRIOR TO TRANSPORT TO DISPOSAL SITE.
4. NONFRIABLE ASBESTOS CEMENT PIPE SHALL BE HANDLED, TRANSPORTED, AND DISPOSED OF IN A WAY THAT PREVENTS IT FROM BECOMING FRIABLE AND RELEASING ASBESTOS FIBERS. DO NOT SHATTER, CRUMBLE, PULVERIZE, SAND, CHIP, ABRADE, CRUSH, BREAK, OR GRIND AC PIPE.
5. NONFRIABLE AC PIPE SHALL BE DISPOSED OF AT A LANDFILL THAT IS STATE APPROVED TO ACCEPT ASBESTOS WASTE. LANDFILLS MAY REQUIRE SPECIAL PACKAGING AND LABELING IN ORDER TO ACCEPT AC PIPE. PIPE SHALL BE REMOVED FROM PROJECT SITE ON DAY OF REMOVAL.
STANDARD EXCAVATION NOTES:
1. IT IS THE CONTRACTOR'S RESPONSIBILITY TO ENSURE ALL WORK SHALL BE PERFORMED IN ACCORDANCE WITH THE CITY OF ARROYO GRANDE MUNICIPAL CODE CHAPTER 13.24 "EXCAVATION, GRADING, EROSION AND SEDIMENT CONTROL" AND THE CITY OF ARROYO GRANDE'S STANDARD SPECIFICATIONS. WHERE CONFLICTS ARISE, THE MORE STRINGENT REQUIREMENT SHALL BE IMPOSED.
2. ALL TRENCHING AND SHORING WORK SHALL CONFORM TO THE U.S. DEPARTMENT OF LABOR
OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION (OSHA), TECHNICAL MANUAL SECTION V, CHAPTER 2 "HAZARD RECOGNITION IN TRENCHING AND SHORING" AND ALL OTHER APPLICABLE STANDARDS.
3. THE CONTRACTOR SHALL BE RESPONSIBLE FOR CALLING UNDERGROUND SERVICE ALERT (USA) AT 811 A MINIMUM OF TWO (2) WORKING DAYS PRIOR TO BEGINNING OPERATION.
4. IN THE EVENT THAT DURING GRADING, CONSTRUCTION OR DEVELOPMENT OF THE PROJECT,
ARCHAEOLOGICAL RESOURCE ARE UNCOVERED, ALL WORK SHALL BE HALTED UNTIL THE CITY HAS REVIEWED THE RESOURCES FOR THE SIGNIFICANCE. IF HUMAN REMAINS (BURIALS) ARE ENCOUNTERED, THE COUNTY CORONER (805-781-4513) SHALL BE CONTACTED IMMEDIATELY.
UNDERGROUND TELEPHONE
SEWER CLEANOUT
TELEPHONE MANHOLECABLE T.V. BOXTELEPHONE BOXRETAINING WALL
SEWER MANHOLEWATER METERWATER VALVEFIRE HYDRANTSTORM DRAIN MANHOLEDROP INLET AT CURBWATER WELLDROP INLET
STREET LIGHTJOINT POLE
GUY WIREPOWER POLEELECTRIC BOXSIGNAL BOXGAS METERPG&E BOX
MONITORING WELL
CONSTRUCTION NOTES, TRAFFIC CONTROL G-002 NOTES, ABBREVIATIONS, AND LEGEND 2
JJR JPF ---
STANDARD WATER NOTES:
1. WATER SYSTEM TESTING MUST COMPLY WITH THE CITY OF ARROYO GRANDE'S STANDARD SPECIFICATION SECTION 77-2.03J. THE TESTING MUST BE DONE BY CONTRACTOR, AND OBSERVED BY THE CITY INSPECTOR. THE INSPECTOR SHALL BE GIVEN A 24-HOUR NOTICE IN ADVANCE OF ANY TESTS. THE CITY WILL COLLECT ALL SAMPLES AND PERFORM ALL TESTS. THE CONTRACTOR SHALL BE RESPONSIBLE FOR ALL COSTS ASSOCIATED WITH ADDITIONAL TESTING IF FIRST SET FAILS.
GENERAL SEQUENCE NOTES:
1. SUBMIT A CONSTRUCTION SCHEDULE FOR APPROVAL BY THE CITY A MINIMUM OF FIVE (5) WORKING DAYS PRIOR TO START OF CONSTRUCTION.
2. CONSTRUCT NEW 8 INCH DR18 C900 PVC WATER MAIN WHILE MAINTAINING EXISTING WATER MAIN IN SERVICE AT ALL TIMES.
3. CONSTRUCT NEW FIRE HYDRANT AND WATER SERVICES FOR NEW WATER MAIN TO EXISTING WATER METERS WHERE SHOWN ON DRAWINGS.
4. PRESSURE TEST AND DISINFECT NEW WATER MAIN PER CITY STANDARD SPECIFICATION SECTION 77-2.03J, RESPECTIVELY. TEST PRESSURE SHALL BE 1.5 TIMES WORKING PRESSURE.
5. COORDINATE WITH CITY A MINIMUM OF THREE (3) WORKING DAYS PRIOR TO PLANNED TIE-OVER ACTIVITIES. TIE-OVER ACTIVITIES WILL INCLUDE SHUT DOWN AND ABANDONMENT OF THE EXISTING WATER
MAIN, COMPLETE TIE-IN AT CONNECTION POINTS, AND CONNECTION OF SERVICE LINES TO EXISTING WATER METERS. CONTRACTOR TO HAVE ALL MATERIALS ON SITE PRIOR TO TIE-OVER ACTIVITIES.
SURVEY DATA:
1. MAPPING SURVEY WAS NOT CONDUCTED. CONTRACTOR SHALL PROVIDE ALL CONSTRUCTION SURVEYING AND STAKING BY A LICENSED LAND SURVEYOR OR QUALIFIED REGISTER CIVIL ENGINEER.
2. EASEMENTS, OFFERS, LICENSES, RIGHTS, RESTRICTIONS AND/OR INTERESTS AFFECTING THESE PROPERTIES MAY EXIST BY MAY NOT BE SHOWN ON THIS MAP.
STANDARD TRAFFIC CONTROL/TRAFFIC STRIPING NOTES:
1. ALL TRAFFIC CONTROL SHALL BE IN PLACE PRIOR TO ENCROACHING INTO ANY STREETS.
2. PRIOR TO CONSTRUCTION, THE CONTRACTOR SHALL PREPARE AND SUBMIT TRAFFIC CONTROL PLANS TO THE CITY FOR REVIEW AND APPROVAL. ALL TRAFFIC CONTROL MEASURES SHALL BE IN ACCORDANCE WITHTHE MOST RECENT EDITION OF THE FHWA'S MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES, AS AMENDED FOR USE IN CALIFORNIA.
3. ALL STRIPING MUST COMPLY WITH THE CITY OF ARROYO GRANDE'S STANDARD SPECIFICATIONS.
4. CONTRACTOR TO PLACE AND MAINTAIN CHANGEABLE MESSAGE SIGNS (CMS) AT EACH END OF PROJECT
LIMITS TO CONVEY CONSTRUCTION DATES, HOURS THAT LANE CLOSURE/DELAYS CAN BE EXPECTED AND CONTRACTOR CONTACT INFORMATION. CMS SIGNS MUST BE PLACED 72-HOURS PRIOR TO ENCROACHING INTO ANY STREETS.
5. CONTRACTOR TO COORDINATE WITH LOCAL TRANSIT AND TRASH SERVICES TO FACILITATE RELOCATION OF BUS STOPS AND CONTINUED TRASH COLLECTION DURING CONSTRUCTION.
POTHOLE LOCATION P#
2 -
WM8 WM8
14 14
14 SS15VC SS15VC SS15VC SS15VC SS15VC SS15VC SS15VC SS15VC SS15VC W8CIP W8CIP W8CIP W8CIP W8CIP W8CIP W8CIP W8CIP W8CIP W8CIP W8CIP SD32RCP SD8PVC SD8PVC SD8PVC SD8PVC SD8PVC SD8PVC SD8PVC SD8PVC SD8PVC
SD8PVC
D8PVC
SD8PVC SD8RCP
P
W8AC
W
SS10VCP SS1
SS18VC SS18VC
SD8PVC G2 G2 G2 G2 G2 G2 G2 G2 G2 G2 G2
S
W
G
WW
C
W
G
P
5 G
SS
SS
SS
5 SS
SS
G
G
G
G
G
G
2 GG
S
G
4 G
SS
W
G6 G6 G6
G
UE UE
EU
UE
C W8AC
W8AC W8AC W8AC G1 0+77 1+00 2+00 3+00 4+00 5+00 6+
S. ELM STREET
FAIR OAKS AVE.
1173 1165
1174
1178 1194 1190 1180
1185
1174
1198
1191
4 4
17 4
(E) TELECOM
VAULT
4 4
17 17
(E) BACKFLOW
PREVENTION DEVICES
(E) BACKFLOW
PREVENTION DEVICE
17 3
8 9
7 11
13 5
12 4
1 10 1
1 SEE GENERAL NOTE 11
18 RESTRAINED DIP FROM STA. 0+77 TO STA. 1+84
5 5 5
19 P1
P2 P3
P4
P5
P6
P7
P8
22 SS18VC SS18VC
SD8PVC
SD8PVC
SD8PVC
SD8PVC
SD8PVC
SD8PVC
WM8 WM8 WM8 WM8 WM8 WM8
W8CIP W8CIP W8CIP W8CIP W8CIP W8CIP W8CIP
SS15VC SS15VC SS15VC SS15VC
W8AC W8AC W8AC W8AC
G6 G6 G6 G6 G6
W8AC
W8AC
UE UE UE
UE
SS SS SS G1 G1 G1 G1 G1 23
(E) VALVE
2 (E) 8"Ø CIP WATER,
ABANDON IN PLACE
(E) 8"Ø LOPEZ WATERMAIN
8" GATE VALVE, FLGxMJ
8" TEE, MJxMJxFLG
8" FLEXIBLE COUPLING
8" FLEXIBLE COUPLING
PER CITY STANDARD
SPECIFICATION 77-2.02C
8" GATE VALVE, FLGxMJ
8" TEE, MJxMJxFLG
(E) VALVE
(E) 8" AC
WATER
(E) TEE
W
W
W
CONNECT TO (E) WATER
SERVICE FOR PARK
CONTRACTOR MAY PROVIDE TEMPORARYCONNECTION TO (N) TEE TO FACILITATECONSTRUCTION. BLIND FLANGE AND THRUST BLOCK AFTER ALL CONNECTIONSTO (E) STEEL LINE ARE MADE 6 2 STA. 1+22.91
17 STA. 0+76.86
8" DIP, RESTRAIN ALL JOINTS
8"Ø C900 PVC
P.O. BOX 1604
ARROYO GRANDE, CA 93421 (805) 904-6530
PW 2023-05
11 STA. 0+76.86 to STA. 6+00SCALE: 1" = 20'
1 -
0 20' 40'
1" = 20'
REFER TO C-102 MATCHLINE AT STA 6+00
WATER PLAN AND DETAILS C-101 STA. 0+76.86 to STA. 6+00 3
JJR JPF ---
GENERAL NOTES:
1. EXISTING WATER, SEWER, AND GAS SERVICE LATERAL LOCATIONS ARE APPROXIMATE ONLY. CONTRACTOR SHALL LOCATE AND
PROTECT EXISTING SERVICES AND UTILITIES.
2. EXISTING 8"Ø WATER MAIN IS LIVE AND IS TO BE ABANDONED
FOLLOWING PRESSURE TESTING, DISINFECTION, AND ACCEPTANCE BY CITY OF NEW PVC WATER MAIN, APPURTENANCES, AND SERVICELATERALS.
3. PROVIDE TRAFFIC CONTROL PER CITY STANDARD SPECIFICATIONS.
4. ASPHALT CONCRETE SHALL BE REPLACED PER CITY STANDARD DRAWING 4915. NO LONGITUDINAL SEAMS ARE ALLOWED IN BIKE LANE. REPAVE AND RESTRIPE ENTIRE WIDTH OF BIKE LANE.
5. REPAIR CONCRETE CURB, GUTTER AND SIDEWALK WHERE REQUIRED TO FACILITATE CONSTRUCTION PER CITY STANDARD DRAWINGS 4030, 4110, AND 4310. IF CUT IS WITHIN TWO FEET OF A GROOVE OR JOINT, REMOVE AND REPLACE THE ENTIRE SECTION.
6. RESTORE LANDSCAPING, FENCING, AND OTHER IMPROVEMENTS IN
KIND WHERE REMOVAL OR MODIFICATION IS REQUIRED TO
FACILITATE CONSTRUCTION.
7. ALL VALVES SHALL BE RESILIENT WEDGE GATE VALVES PER CITY STANDARD DRAWING 6340
8. SITE SOILS MAY BE LOOSE AND CONTRACTOR SHALL TAKE ALL
NECESSARY PRECAUTIONS TO PREVENT TRENCH WALLS FROM
SLOUGHING.
9. DEMOLISHED PAVEMENT, STRIPING, AND MARKINGS SHALL BE REPLACED IN KIND PER CITY STANDARD SPECIFICATIONS.
10. 8"Ø PVC STORM DRAIN IN NORTH SIDE OF STREET HAS 18" OF COVER AND IS ENCASED IN SLURRY.
11. TRENCHING WITHIN DRIP LINE SHALL BE BY HAND PER STANDARD SPECIFICATION 77-103A(2)(g).
CONSTRUCTION NOTES:
ITEM DESCRIPTION
POTHOLE EXISTING UTILITIES PRIOR TO COMMENCING CONSTRUCTION.
SUBMIT WRITTEN REPORT TO ENGINEER INDICATING HORIZONTAL AND
VERTICAL LOCATION OF UTILITIES
REMOVE (E) PIPE TO EXTENTS NECESSARY TO PLACE CONCRETE PLUG
PER DETAIL
ABANDON REMAINING EXISTING WATER LINES IN PLACE.
NEW 1" WATER SERVICE AND METER BOX PER DETAILNEW 2" WATER SERVICE PER CITY STANDARD DRAWING 6230.
CAP WITH MJxFLG ADAPTER AND BLIND FLANGE. PROVIDE THRUST BLOCK PER CITY STANDARD DRAWING 6440. THRUST BLOCK AREA TO EXTEND INTO NATIVE SOILS BEYOND TRENCH AREA. EXISTING TRENCH WILL NOT BE INCLUDED IN TOTAL REQUIRED THRUST BLOCK AREA.
CONTRACTOR TO VERIFY SIZE AND MATERIAL OF EXISTING LATERAL PRIOR TO ORDERING MATERIALS. INSTALL HYDRANT REFLECTOR PER CITY STANDARD DRAWING 7820. CURB TO BE PAINTED RED PER CITY STANDARD DRAWING 7420.
ABANDON EXISTING VALVE PER DETAIL
FURNISH AND INSTALL NEW FIRE HYDRANT ASSEMBLY PER CITY
STANDARD DRAWING 6310. LOCATION TO BE REVIEWED AND APPROVED BY CITY.
REMOVE AND REPLACE CROSS GUTTER TO EXTENTS NECESSARY TO FACILITATE CONSTRUCTION.
REMOVE AND DISPOSE OF ABANDONED WATER METER BOX. BACKFILL WITH CLASS 3 AGGREGATE AND POUR 4" CONCRETE PER CITY
STANDARD DRAWING 4110.
CONNECT NEW SERVICE LINE TO (E) SERVICE LINE DOWNSTREAM OF (E) VALVE.
3' WIDE SIDEWALK REMOVAL AND REPLACEMENT PER DETAIL
SEE SHEET C-401 FOR SIDEWALK REMOVAL AND RESTORATION LIMITS.
RECONNECT TO (E) SERVICE LINE IN STREET WITH ROMAC 511 COUPLER OR APPROVED EQUAL.
8" INLINE GATE VALVE PER CITY STANDARDS.
REMOVE AND DISPOSE OF (E) FIRE HYDRANT. INSTALL NEW FIREHYDRANT PER CITY STANDARD DRAWING 6310 NEW 1" WATER SERVICE PER CITY STANDARD 6210
8" DIP WATERLINE LOWERING PER CITY STANDARD DRAWING 6210 12456789
10111213141718192223
3 C-503
1 C-503
CONNECTION DETAIL - STA. 0+76.86SCALE: 1" = 5'
2 -
2 C-503
2 C-503
(N) 1" SERVICE 22
4 C-503
**RESTRAIN ALL JOINTS FROM STA. 0+77 TO STA. 1+84
NOTE: POTHOLE DATA OBTAINED BY CITY,
MEASUREMENTS PROVIDE IN POTHOLE
DATA TABLE ON SHEET C-504.
3 -
UE
14 14
SS15VC ESS15VC SS15VC SS15VC SS15VC SS15VC SS15VC SS15VC S6VC
V6 S SC
W8CIP W8CIP W8CIP W8CIP W8CIP W8CIP W8CIP W8CIP W8CIP W8CIP W8CIP W8CIP SD8PVC SD8PVC SD8PVC SD8PVC SD8PVC SD8PVC SD8PVC SD8PVC SD8PVC SD8PVC SD8PVC W6AC
SS15VC
6AC W
W6AC W6AC
SS15VC SS15VC
G2 G2 G2 G2 G2 G2 G2 G2 G2 G2 G2 G2 G2
2G2G
G2
2G
G2
SS
SS
VC
SS
SS
SS
SSSS
V
V P
G
W
G
G
P
G
G
G
2G2G
G
G
W C
S
CI
W
W
W
UE
U
E UE UE
UE UE I 00 7+00 8+00 9+00 10+00 11+00 12+
G
GFAIR OAKS AVE.
WALNUT
STREET 386
1084
1165 1107 1101 1085
1148
1158
1138 1118 1112
1147 1111
CUL-DE-SAC1129 1121
5 4
4 4
20 4
13 (E) BACKFLOW
PREVENTION DEVICE
(E) TELECOM
(E) PG&E
17 4
4 4
3 17
(E) PG&E
12 5
9 SEE GENERAL
NOTE 11.
17 P9
P10
P11 P12
2 - P13
P15
P14
P16
22 22
W6AC W6AC W6AC
G2 G2 G2 G2 G2
SS6VC SS6VC SS6VC SS6VC W8PVC W8PVC W8PVC
W8CIP W8CIP W8CIP
UE UE 3 8
8 6" FLEXIBLE
COUPLING
(E) 6"Ø AC WATER
TOP OF PIPE ≈ 40"
BELOW SURFACE
CAP
8"x6" REDUCING
TEE, FLG'D
8" GATE
VALVE,
FLGxMJ
6" GATE
VALVE,
FLGxFLG
6" 45°
ELBOW,
FLGxMJ
6" 45° ELBOW,
6"Ø C900 MJxMJ
PVC SPOOL,PExPE
3 REMOVE ANDREPLACE DRIVEWAY
PER CITY STANDARD
TO EXTENTS
NECESSARY FOR
CONSTRUCTION
W6AC
G2 G2 G2 G2
W8PVC
W8CIP
W6AC W6AC
G2
G2 G2 G2 G2 G2
D8PVC SD8PVC SD8PVC SD8PVC
SS15VC SS15VC SS15VC
SS15VC
W8CIP
W8PVC W8PVC W8PVC
FAIR OAKS AVE.
WALNUT ST.
10'
MIN.
8 8 8
8"x6" REDUCING
TEE, MJxMJxFLG
8" CROSS,
FLG'D
8" GATE
VALVES,
FLGxMJ
8"GATE
VALVE,
FLGxMJ
8"x6" REDUCING
TEE, FLG'D
CAP
20 3
3 3
3 6" FLEXIBLE
COUPLING
(E) 6"Ø AC WATER
TOP OF PIPE ≈ 41"
BELOW SURFACE
SEE GENERAL NOTE 9
8" BLIND FLANGE
6" BLIND
FLANGE
6" 90° ELBOW,
MJxMJ
21 P.O. BOX 1604
ARROYO GRANDE, CA 93421 (805) 904-6530
PW 2023-05
11 STA. 6+00 to STA. 12+00SCALE: 1" = 20'
1 -
0 20' 40'
1" = 20'
REFER TO C-103 MATCHLINE AT STA 12+00
REFER TO C-101 MATCHLINE AT STA 6+00
WATER PLAN AND DETAILS C-102 STA. 6+00 to STA. 12+00 4
JJR JPF ---
(E) DRIVEWAY
CUL-DE-SAC CONNECTIONSCALE: 1" = 5'
2 -
WALNUT STREET CONNECTIONSCALE: 1" = 10'
3 -
(E) 6"Ø AC WATER
TOP OF PIPE ≈ 34"
BELOW SURFACE
GENERAL NOTES:
1. EXISTING WATER, SEWER, AND GAS SERVICE LATERAL
LOCATIONS ARE APPROXIMATE ONLY. CONTRACTOR SHALLLOCATE AND PROTECT EXISTING SERVICES AND UTILITIES.
2. EXISTING 8"Ø WATER MAIN IS LIVE AND IS TO BE ABANDONED
FOLLOWING PRESSURE TESTING, DISINFECTION, AND
ACCEPTANCE BY CITY OF NEW PVC WATER MAIN,APPURTENANCES, AND SERVICE LATERALS.
3. PROVIDE TRAFFIC CONTROL PER CITY STANDARD
SPECIFICATIONS.
4. ASPHALT CONCRETE SHALL BE REPLACED PER CITY
STANDARD DRAWING 4915. NO LONGITUDINAL SEAMS ARE
ALLOWED IN BIKE LANE. REPAVE AND RESTRIPE ENTIRE
WIDTH OF BIKE LANE.
5. REPAIR CONCRETE CURB, GUTTER AND SIDEWALK WHERE
REQUIRED TO FACILITATE CONSTRUCTION PER CITY
STANDARD DRAWINGS 4030, 4110, AND 4310. IF CUT IS WITHIN TWO FEET OF A GROOVE OR JOINT, REMOVE AND REPLACETHE ENTIRE SECTION.
6. RESTORE LANDSCAPING, FENCING, AND OTHER
IMPROVEMENTS IN KIND WHERE REMOVAL OR MODIFICATIONIS REQUIRED TO FACILITATE CONSTRUCTION.
7. ALL VALVES SHALL BE RESILIENT WEDGE GATE VALVES PER
CITY STANDARD DRAWING 6340
8. SITE SOILS MAY BE LOOSE AND CONTRACTOR SHALL TAKE
ALL NECESSARY PRECAUTIONS TO PREVENT TRENCH WALLS
FROM SLOUGHING.
9. DEMOLISHED PAVEMENT, STRIPING, AND MARKINGS SHALL
BE REPLACED IN KIND PER CITY STANDARD SPECIFICATIONS.
10. 8"Ø PVC STORM DRAIN IN NORTH SIDE OF STREET HAS 18" OF COVER AND IS ENCASED IN SLURRY.
11. TRENCHING WITHIN DRIP LINE SHALL BE BY HAND PER
STANDARD SPECIFICATION 77-103A(2)(g).
CONSTRUCTION NOTES:
ITEM DESCRIPTION
POTHOLE EXISTING UTILITIES PRIOR TO COMMENCING
CONSTRUCTION. SUBMIT WRITTEN REPORT TO ENGINEER
INDICATING HORIZONTAL AND VERTICAL LOCATION OF UTILITIES
REMOVE (E) PIPE TO EXTENTS NECESSARY TO PLACE CONCRETE
PLUG PER DETAIL
ABANDON REMAINING EXISTING WATER LINES IN PLACE.
8"Ø DR18 C900 PVC WATERLINE WITH MINIMUM COVER OF
4.5-FEET. PLACE WATERLINE CENTERED IN SOUTHERN BIKE LANE.
TRENCH BACKFILL PER DETAIL
NEW 1" WATER SERVICE PER DETAILNEW 2" WATER SERVICE PER CITY STANDARD DRAWING 6230.
CAP WITH MJxFLG ADAPTER AND BLIND FLANGE. PROVIDE THRUST BLOCK PER CITY STANDARD DRAWING 6440. THRUST BLOCK AREA TO EXTEND INTO NATIVE SOILS BEYOND TRENCH AREA. EXISTINGTRENCH WILL NOT BE INCLUDED IN TOTAL REQUIRED THRUST BLOCK AREA.
ABANDON EXISTING VALVE PER DETAIL
REMOVE AND DISPOSE OF ABANDONED WATER METER BOX.
BACKFILL WITH CLASS 3 AGGREGATE AND POUR 4" CONCRETE PER CITY STANDARD DRAWING 4110.CONNECT NEW SERVICE LINE TO (E) SERVICE LINE DOWNSTREAMOF (E) VALVE. 3' WIDE SIDEWALK REMOVAL AND REPLACEMENT PER DETAIL
SEE SHEET C-401 FOR SIDEWALK REMOVAL AND RESTORATION
LIMITS.
RECONNECT TO (E) SERVICE LINE IN STREET WITH ROMAC 511
COUPLER OR APPROVED EQUAL.
REMOVE AND SALVAGE EXISTING HYDRANT. CUT RISER 2' BELOW GRADE AND BACKFILL WITH CLASS 3 CONCRETE. REPAIR
SIDEWALK PER CITY STANDARD DRAWING 4110.
INSTALL SALVAGE FIRE HYDRANT PER CITY STANDARD
DRAWING 6310. LOCATION TO BE REVIEWED AND APPROVED BY
CITY.
NEW 1" WATER SERVICE PER CITY STANDARD 6210
1234568
1112131417202122
3 C-503
2 C-503
1 C-501
2 C-503
NOTE: POTHOLE DATA OBTAINED
BY CITY, MEASUREMENTS
PROVIDE IN POTHOLE DATA
TABLE ON SHEET C-504.
6" FLEXIBLE COUPLING
2 C-104
C
2 -
3 -
W8PVC W8PVC
C SS15VC SS15VC SS15VC SS15VC SS15VC SS15VC SS15VC SS15VC SS8VC
S
8 SSVC
W8CIP W8CIP W8CIP W8CIP W8CIP W8CIP
SD8PVC SD8PVC SD8PVC SD8PVC SD8PVC SD8PVC SD8PVC SD8PVC SD8PVC SD8PVC SD8PVC W4AC
W4AC
SS8VC
G2 G2 G2 G2 G2 G2 G2 G2 G2 G2 G2 G2 G2 G2 G2
G2 G2
G2
2W
I
C
GW
P W2WI
G W2WIP W2WIP
D SD
GGG
P
G
G
S
G
VC P
SS
8 SS
P
SS
G
G
G
G
G
V
G
G
G
W8CIP W8CIP W8CIP W8CIP W8CIP W8CIP W8 +00 13+00 14+00 15+00 16+00 17+00 18+00 BEECH
STREET
1038
PECAN
STREET
1080 1060 1048
1079 1059 1049
PECAN PLACE
1084
1085
FAIR OAKS AVE.
1074
1071
1058
17 10
4 4
4 4
17 7
(E) SAMPLING STATION
10 4
17 15
11 SEE GENERAL NOTE 11
17 P17
P18 P19
22 5
22 22
G2 G2 G2 G2 G2
SS4VCP SS4VCP SS4VCP SS4VCP W8CIP W8CIP W8CIP W8CIP W8PVC W8PVC
W4AC W4AC
W8PVC W8PVC W8PVC
FAIR OAKS AVE.
PECAN STREET
5'-0"
MIN.
(E) 4"Ø AC WATER
TOP OF PIPE ≈ 30"
BELOW SURFACE
(E) 4"Ø AC
WATERLINE,
ABANDON
IN PLACE
10 3 3
8 8" TEE, FLG'D
8" GATE VALVE, FLGxMJ
8" GATE VALVE,
FLGxMJ
4" COUPLER
4" 90°ELBOW,
MJxMJ
2 8"x4" TEE, FLG'D
8"Ø C900 PVC
8" BLIND FLANGE
5'-0"
W8CIP W8CIP W8CIP W8CIP
SS8VC SS8VC
SS8VC SS8VC
SD8PVC SD8PVC SD8PVC
G2 G2 G2 G2 G2
G
G
G
G
G
W/L W/L W/L
W8PVC W8PVC W8PVC W8PVC
G2 G2 G2
W W2CIP W2CIP W2CIP
PECAN PLACE
FAIR OAKS AVE.
2" FLEXIBLE
COUPLING
2"Ø SCH80 PVC
2" SERVICE SADDLE
AND 2" CORP STOP
2 (E) 2"Ø WATER
TOP OF PIPE ≈ 33"
BELOW SURFACE
3 3
8 8
(E) FIRE HYDRANT
FLEXIBLE
COUPLING
P.O. BOX 1604
ARROYO GRANDE, CA 93421 (805) 904-6530
PW 2023-05
11 STA. 12+00 to STA. 18+00SCALE: 1" = 20'
1 -
0 20' 40'
1" = 20'
REFER TO C-104 MATCHLINE AT STA 18+00
REFER TO C-102 MATCHLINE AT STA 12+00
WATER PLAN AND DETAILS C-103 STA. 12+00 to STA. 18+00 5
JJR JPF ---
PECAN STREET CONNECTIONSCALE: 1" = 6'
2 -
PECAN PLACE CONNECTIONSCALE: 1" = 8'
3 -
NOTE: (E) 8"Ø C900 STORMDRAIN FORCE MAIN
ENCASED IN SLURRY,
SHALLOW 18" COVER TO
TOP OF PIPE.
GENERAL NOTES:
1. EXISTING WATER, SEWER, AND GAS SERVICE LATERAL
LOCATIONS ARE APPROXIMATE ONLY. CONTRACTOR
SHALL LOCATE AND PROTECT EXISTING SERVICES AND
UTILITIES.
2. EXISTING 8"Ø WATER MAIN IS LIVE AND IS TO BE
ABANDONED FOLLOWING PRESSURE TESTING,
DISINFECTION, AND ACCEPTANCE BY CITY OF NEW PVC
WATER MAIN, APPURTENANCES, AND SERVICE LATERALS.
3. PROVIDE TRAFFIC CONTROL PER CITY STANDARD
SPECIFICATIONS.
4. ASPHALT CONCRETE SHALL BE REPLACED PER CITY
STANDARD DRAWING 4915. NO LONGITUDINAL SEAMS ARE
ALLOWED IN BIKE LANE. REPAVE AND RESTRIPE ENTIRE
WIDTH OF BIKE LANE.
5. REPAIR CONCRETE CURB, GUTTER AND SIDEWALK WHERE
REQUIRED TO FACILITATE CONSTRUCTION PER CITY
STANDARD DRAWINGS 4030, 4110, AND 4310. IF CUT IS
WITHIN TWO FEET OF A GROOVE OR JOINT, REMOVE AND
REPLACE THE ENTIRE SECTION.
6. RESTORE LANDSCAPING, FENCING, AND OTHER
IMPROVEMENTS IN KIND WHERE REMOVAL OR
MODIFICATION IS REQUIRED TO FACILITATE
CONSTRUCTION.
7. ALL VALVES SHALL BE RESILIENT WEDGE GATE VALVES
PER CITY STANDARD DRAWING 6340
8. SITE SOILS MAY BE LOOSE AND CONTRACTOR SHALL TAKE
ALL NECESSARY PRECAUTIONS TO PREVENT TRENCH
WALLS FROM SLOUGHING.
9. DEMOLISHED PAVEMENT, STRIPING, AND MARKINGS SHALL
BE REPLACED IN KIND PER CITY STANDARD
SPECIFICATIONS.
10. 8"Ø PVC STORM DRAIN IN NORTH SIDE OF STREET HAS 18" OF COVER AND IS ENCASED IN SLURRY.
11. TRENCHING WITHIN DRIP LINE SHALL BE BY HAND PER
STANDARD SPECIFICATION 77-103A(2)(g).
CONSTRUCTION NOTES:
ITEM DESCRIPTION
POTHOLE EXISTING UTILITIES PRIOR TO COMMENCING
CONSTRUCTION. SUBMIT WRITTEN REPORT TO ENGINEER
INDICATING HORIZONTAL AND VERTICAL LOCATION OF UTILITIES
REMOVE (E) PIPE TO EXTENTS NECESSARY TO PLACE CONCRETE
PLUG PER DETAIL
ABANDON REMAINING EXISTING WATER LINES IN PLACE.
8"Ø DR18 C900 PVC WATERLINE WITH MINIMUM COVER OF
4.5-FEET. PLACE WATERLINE CENTERED IN SOUTHERN BIKE LANE.
TRENCH BACKFILL PER DETAIL
NEW 1" WATER SERVICE PER DETAILNEW 2" WATER SERVICE PER CITY STANDARD DRAWING 6230 CAP WITH MJxFLG ADAPTER AND BLIND FLANGE. PROVIDE THRUST BLOCK PER CITY STANDARD DRAWING 6440. THRUST BLOCK AREA TO EXTEND INTO NATIVE SOILS BEYOND TRENCH AREA. EXISTINGTRENCH WILL NOT BE INCLUDED IN TOTAL REQUIRED THRUST BLOCK AREA.
CONNECT TO EXISTING FIRE HYDRANT LATERAL. CONTRACTOR TO
VERIFY SIZE AND MATERIAL OF EXISTING LATERAL PRIOR TO
ORDERING MATERIALS. INSTALL HYDRANT REFLECTOR PER CITY
STANDARD DRAWING 7820. CURB TO BE PAINTED RED PER CITYSTANDARD DRAWING 7420.
ABANDON EXISTING VALVE PER DETAIL
REMOVE AND REPLACE CROSS GUTTER TO EXTENTS NECESSARY
TO FACILITATE CONSTRUCTION.
REMOVE AND DISPOSE OF ABANDONED WATER METER BOX.
BACKFILL WITH CLASS 3 AGGREGATE AND POUR 4" CONCRETE PER CITY STANDARD DRAWING 4110.CONNECT NEW SERVICE LINE TO (E) SERVICE LINE DOWNSTREAM OF (E) VALVE.
3' WIDE SIDEWALK REMOVAL AND REPLACEMENT PER DETAIL
SEE SHEET C-401 FOR SIDEWALK REMOVAL AND RESTORATION
LIMITS.
CONNECT TO EXISTING SAMPLING STATION WITHIN STREET.
PROVIDE NEW 1" SERVICE PER CITY STANDARD DRAWING 6210
AND CONNECT TO EXISTING PIPE WITH ROMAC 511 OR APPROVED EQUAL.RECONNECT TO (E) SERVICE LINE IN STREET WITH ROMAC 511 COUPLER OR APPROVED EQUAL.
NEW 1" WATER SERVICE PER CITY STANDARD 6210
12345678
1011121314151722
3 C-503
1 C-503
2 C-503
2 C-503
1 C-501
NOTE: POTHOLE DATA OBTAINED BY CITY,
MEASUREMENTS PROVIDE IN POTHOLE
DATA TABLE ON SHEET C-504.
W4AC W4AC W4AC W8PVC W8PVC W8PVC
W4AC
G2 G2 G2 G2 G2 G2 C SD8PVC SD8PVC SD8PVC SD8PVC SS6VC SS6VC S S SS10VCP SS10VCP SS10VCP SS6VC SS6VC SS6VC W8CIP FAIR OAKS AVE.
ALDER STREET
(E) 8" GATE VALVE
REMOVE (E) 8" BLIND FLANGE
AND THRUST BLOCK.
FURNISH AND INSTALL 8"FLANGE COUPLING ADAPTER.
TOP OF PIPE ≈ 37.5"
BELOW SURFACE
EXISTING STRIPING
TO BE REPLACE, TYP.
8 3 8
2 CAP ON (E) GATE
VALVE WITH
THRUST BLOCK
SEE GENERAL NOTE 9
2 -
3 -
W8PVC
G2 G2SD8PVC SD8PVC SD8PVC SS6VC
SS10VCP SS10VCP SS6VC 14 14 14 14 SS6VC SS6VC SS6VC SS6VC SS6VC SS6VC SS6VC SS6VC SS6VC SS6VC SS6VCSS10 S10VCP SS10VCP SS10V VCPCP PC SS10VCP SS10VCSS10VCP
SD8PVC SD8PVC SD8PVC SD8PVC SD8PVC SD8PVC SD8PVC SD8PVC SD8PVC SD8PVC W8PVC W8PVC W8PVC
4AC W
W4AC
W4AC AC 4 W
G2 G2 G2 G2 G2 G2 G2 G2 G2 G2 G2 G2
G2 G2
G2 G2 G2 G2 G2 WW P WW VW GGG G V 2 8CIP W8CIP W8CIP W8CIP W8CIP W8CIP W8CIP 19+00 20+00 21+00 G2 G2
BEECH
STREET
ALDER STREET
FAIR OAKS AVE.
403 400
1030 1022 1016 1010 398 998
10 EXISTING 4"
DOUBLEDETECTOR
CHECK
4 4 4 4
4 9
P20
P21
W8PVC
W8CIP W8CIP
W4AC W4AC W8PVC
W8CIP W8CIP
W8PVC W8PVC W8PVC
G2 G2 G2 G2 G2 G2
W4AC W4AC
FAIR OAKS AVE.
BEECH STREET
5'-0"
MIN.
8" TEE, FLG'D
8"GATE VALVE,
FLGxMJ
8"GATE VALVE, FLGxMJ 8
(E) 4"Ø AC WATER,
ABANDON IN PLACE
10 3 3
4" FLEXIBLE
COUPLER
4"Ø C900 PVC
SPOOL, PExPE
4" 90° ELBOW, MJxMJ
8"x4" TEE,
FLG'D 2
8" BLIND
FLANGE
TOP OF PIPE ≈ 32"
BELOW SURFACE
SEE GENERAL
NOTE 9
P.O. BOX 1604
ARROYO GRANDE, CA 93421 (805) 904-6530
PW 2023-05
11 STA. 18+00 to STA. 21+00SCALE: 1" = 20'
1 -
0 20' 40'
1" = 20'
REFER TO C-103 MATCHLINE AT STA 18+00
WATER PLAN AND DETAILS C-104 STA. 18+00 to STA. 21+00 6
JJR JPF ---
ALDER INTERSECTION CONNECTION DETAILSCALE: 1" = 5'
3 -
BEECH STREET CONNECTIONSCALE: 1" = 5'
2 -
GENERAL NOTES:
1. EXISTING WATER, SEWER, AND GAS SERVICE LATERAL
LOCATIONS ARE APPROXIMATE ONLY. CONTRACTOR
SHALL LOCATE AND PROTECT EXISTING SERVICES AND
UTILITIES.
2. EXISTING 8"Ø WATER MAIN IS LIVE AND IS TO BE
ABANDONED FOLLOWING PRESSURE TESTING,
DISINFECTION, AND ACCEPTANCE BY CITY OF NEW PVC
WATER MAIN, APPURTENANCES, AND SERVICE
LATERALS.
3. PROVIDE TRAFFIC CONTROL PER CITY STANDARD
SPECIFICATIONS.
4. ASPHALT CONCRETE SHALL BE REPLACED PER CITY
STANDARD DRAWING 4915. NO LONGITUDINAL SEAMS
ARE ALLOWED IN BIKE LANE. REPAVE AND RESTRIPE
ENTIRE WIDTH OF BIKE LANE.
5. REPAIR CONCRETE CURB, GUTTER AND SIDEWALK
WHERE REQUIRED TO FACILITATE CONSTRUCTION PER
CITY STANDARD DRAWINGS 4030, 4110, AND 4310. IFCUT IS WITHIN TWO FEET OF A GROOVE OR JOINT, REMOVE AND REPLACE THE ENTIRE SECTION.
6. RESTORE LANDSCAPING, FENCING, AND OTHER
IMPROVEMENTS IN KIND WHERE REMOVAL OR
MODIFICATION IS REQUIRED TO FACILITATE
CONSTRUCTION.
7. ALL VALVES SHALL BE RESILIENT WEDGE GATE VALVES
PER CITY STANDARD DRAWING 6340
8. SITE SOILS MAY BE LOOSE AND CONTRACTOR SHALL
TAKE ALL NECESSARY PRECAUTIONS TO PREVENTTRENCH WALLS FROM SLOUGHING.
9. DEMOLISHED PAVEMENT, STRIPING, AND MARKINGS
SHALL BE REPLACED IN KIND PER CITY STANDARDSPECIFICATIONS.
10. 8"Ø PVC STORM DRAIN IN NORTH SIDE OF STREET HAS
18" OF COVER AND IS ENCASED IN SLURRY.
CONSTRUCTION NOTES:
ITEM DESCRIPTION
POTHOLE EXISTING UTILITIES PRIOR TO COMMENCING
CONSTRUCTION. SUBMIT WRITTEN REPORT TO ENGINEER
INDICATING HORIZONTAL AND VERTICAL LOCATION OF
UTILITIESREMOVE (E) PIPE TO EXTENTS NECESSARY TO PLACE
CONCRETE PLUG PER DETAIL
ABANDON REMAINING EXISTING WATER LINES IN PLACE.
8"Ø DR18 C900 PVC WATERLINE WITH MINIMUM COVER OF
4.5-FEET. PLACE WATERLINE CENTERED IN SOUTHERN BIKE
LANE. TRENCH BACKFILL PER DETAIL
NEW 1" WATER SERVICE PER DETAILNEW 2" WATER SERVICE PER CITY STANDARD DRAWING 6230.
CAP WITH MJxFLG ADAPTER AND BLIND FLANGE. PROVIDE
THRUST BLOCK PER CITY STANDARD DRAWING 6440. THRUST
BLOCK AREA TO EXTEND INTO NATIVE SOILS BEYOND
TRENCH AREA. EXISTING TRENCH WILL NOT BE INCLUDED INTOTAL REQUIRED THRUST BLOCK AREA.
ABANDON EXISTING VALVE PER DETAIL
FURNISH AND INSTALL NEW FIRE HYDRANT ASSEMBLY PER
CITY STANDARD DRAWING 6310. LOCATION TO BE REVIEWED
AND APPROVED BY CITY.
REMOVE AND REPLACE CROSS GUTTER TO EXTENTS
NECESSARY TO FACILITATE CONSTRUCTION.
REMOVE AND DISPOSE OF ABANDONED WATER METER BOX.
BACKFILL WITH CLASS 3 AGGREGATE AND POUR 4"
CONCRETE PER CITY STANDARD DRAWING 4110.CONNECT NEW SERVICE LINE TO (E) SERVICE LINE DOWNSTREAM OF (E) VALVE.
3' SIDEWALK REMOVAL AND REPLACEMENT PER DETAIL
SEE SHEET C-401 FOR SIDEWALK REMOVAL AND
RESTORATION LIMITS.
12345689
1011121314
1 C-501
3 C-503
1 C-503
2 C-503
2 C-503
NOTE: POTHOLE DATA OBTAINED BY CITY,
MEASUREMENTS PROVIDE IN POTHOLE
DATA TABLE ON SHEET C-504.
1198 FAIR OAK AVENUE
NOT TO SCALE
1 -
1178 FAIR OAK AVENUENOT TO SCALE
2 -
1165 FAIR OAK AVENUENOT TO SCALE
3 -
1147 FAIR OAK AVENUENOT TO SCALE
4 -
1129 FAIR OAK AVENUENOT TO SCALE
5 -
1030/1022 FAIR OAK AVENUENOT TO SCALE
6 -
1016/1010 FAIR OAK AVENUENOT TO SCALE
7 -
7 SAWCUT AT
PANEL MIDPOINT
6 4
3 2
1 3
1 4
4 6
NEW SERVICE LINE. CONNECT
TO (E) SERVICE OUTSIDE OF
DRIVEWAY. RESTORE
LANDSCAPING IN-KIND
(E) WATER METER
4 3
2 1
4 (E) FIRE
HYDRANT
2 2
3 3
4 4
1 2
1 4
5 3
3 1
4 4
2 4
4 3
2 1
4 P.O. BOX 1604
ARROYO GRANDE, CA 93421 (805) 904-6530
PW 2023-05
11 WATER SERVICE DETAILS C-401 7
JJR JPF ---
GENERAL NOTES:
1. COORDINATE WITH CITY PRIOR TO:
a. REMOVAL OF EXISTING METER BOX;
b. PLACEMENT OF NEW METER BOX;
c. RE-CONNECTION OF WATER SERVICES TO CUSTOMERS
2. PROTECT ALL EXISTING PRIVATE PROPERTY IMPROVEMENTS
IN PLACE.
3. RESTORE ANY DAMAGED IMPROVEMENTS TO
PRE-CONSTRUCTION CONDITION OR BETTER.
CONSTRUCTION NOTES
TAG DESCRIPTION
REMOVE AND REPLACE EXISTING SIDEWALK PER CITY
STANDARD DRAWING 4130. PROTECT EXISTING CURB
AND GUTTER IN PLACE, UNLESS OTHERWISE SHOWN.
MATCH EXISTING GRADES UNLESS OTHERWISE
SHOWN.
REMOVE AND DIPSOSE OF EXISTING WATER METERBOX.NEW WATER METER BOX PER CITY STANDARDDRAWING 6210.
SAWCUT LIMITS AT EXISTING SCORE LINES, UNLESSOTHERWISE SHOWN. CONCRETE CUTTING SHALL BE PER CITY STANDARD DRAWING 140-AG.
ADJUST FINISHED SIDEWALK LEVEL AT THIS LOCATION
TO MATCH EXISTING ADJACENT SIDEWALK ELEVATION.TEMPORARILY RELOCATE MAIL BOX REMOVE ABANDONED WATER METER BOX. BACKFILL
WITH CLASS 3 AGGREGATE AND POUR 4" CONCRETE
PER CITY STANDARD DRAWING 4110
1234567
8"
Class II aggregate
base compacted to a
95% minimum
See Sheet 2 of Standard 6020 for paving limits
native sand materials compacted to a 95% Minimum.
P.O. BOX 1604
ARROYO GRANDE, CA 93421 (805) 904-6530
PW 2023-05
11 DETAILS - 1 C-501 8
JJR JPF ---
TRENCH BACKFILL 1
-
Tyler Union G-05. Lid shall be rattle free without the use of sealant P.O. BOX 1604
ARROYO GRANDE, CA 93421 (805) 904-6530
PW 2023-05
11 DETAILS - 2 C-502 9
JJR JPF ---
WATER VALVE DEMOLITION DETAIL
NOT TO SCALE
1 -
(E) SERVICE CONNECTION.
ABANDON IN PLACE NEW SERVICE
CONNECTION,STUB INTO BOX
STREET
CURBGUTTER
SIDEWALK
(E) METER
(E) SERVICE
LINE TORESIDENCE
NOTES:
1. MAINTAIN OPERATION UNTIL
TIE-IN.
2. ABANDON EXISTING WATER
SERVICE LATERAL AND
PROVIDE NEW 1"Ø SERVICELATERAL PER CITY STANDARDDRAWING 6210.
3. IF EXISTING SERVICE LATERAL
IS SMALLER THAN 1"Ø
PROVIDE NEW 1"x1" ANGLE
STOP, METER, AND
APPROPRIATE BRASS
REDUCING BUSHING TO
CONNECT TO EXISTING
RESIDENTIAL SERVICE LINE.
SEE APPENDIX B FOR METERSIZES.
4. WHERE NEW SERVICES ARE
ADJACENT TO EACH OTHER
MAINTAIN MINIMUM 18"
SEPARATION BETWEENSADDLE TAPS ON NEW MAIN.
5. PROVIDE TEMPORARY
MOUNTING OF MAILBOX IF
WITHIN WORK AREA.
6. CURB, GUTTER AND SIDEWALK
IMPROVEMENTS PER CITY
STANDARD DRAWING 4110
METER CONNECTION (1-INCH AND SMALLER) DETAILNOT TO SCALE 2 -
24" MIN
CONCRETE PLUG
EXISTING PIPE.
CUT AS NEEDED
ABANDON-IN-PLACE PIPE SECTION
SANDBAG PLUG
CUT, PLUG, AND ABANDON EXISTING PIPENOT TO SCALE
3 -
DUCTILE IRON COUPLER PER
CITY STANDARDSPECIFICATION 77-202C.
ROMAC 511 OR APPROVEDEQUAL. CONNECT TO (E)
SERVE BEHIND SIDEWALK
UNLESS OBSTRUCTED BYHARDSCAPING
SAWCUT AT EXISTING
JOINTS OR SCORE LINES
UNLESS NOTED
OTHERWISE. 3' WIDESIDEWALK REMOVAL
AND REPLACEMENTALLOWED AT LOCATIONS
INDICATED ON PLANS
SQUARE ASPHALT
AT EDGES OF WORK
NEW METER
AND BOX
OR CLASS 3 CONCRETE
708090
100
70 8090
100
0+50 1+00 1+60
STA. 0+76.86
CONNECTION POINT
(E) 8" AC WATER
(1) 8" TEE
(1) 8" GATE VAVLE
8'-0"
(E) 8" SEWER
STA. 0+91.45
(1) 8" 45° D.I. ELBOW
MJxMJ, RESTRAINED
STA. 0+87.87
(1) 8" 45° D.I. ELBOW
MJxMJ, RESTRAINED
(E) 8" AC LOPEZ WATER
(E) 1" GAS
PROTECT
IN PLACE
STA. 1+22.91
CONNECTION POINT
(E) 8" C.I. WATER
(1) 8" TEE
(1) 8" GATE VALVE
(1) 8" 45° D.I. ELBOW,
RESTRAINED
(E) 6" GAS
(E) ELECTRICAL
16" CLR.
MIN.8' CLR. MIN.
STA. 1+41.58
(1) 8" 45° D.I. ELBOW
MJxMJ, RESTRAINED
STA. 1+43.78
(1) 8" 45° D.I. ELBOW
MJxMJ, RESTRAINED
FACE OF CURB
FACE OF CURB
8"Ø DIP WATERLINE PER CITY STANDARD DRAWING 6120
ALL JOINTS TO BE RESTRAINED FROM STA. 0+77 TO STA. 1+83 4'-6"
COVER8'-0"
NO JOINTS ALLOWED
ESTIMATED
SURFACE
OVER OF
WATERLINE
P.O. BOX 1604
ARROYO GRANDE, CA 93421 (805) 904-6530
PW 2023-05
11 DETAILS - 3 C-503 10
JJR JPF ---
PROFILE - STA. 0+76.86 TO STA. 1+50SCALE: 1" = 8' HORZ. 4 -
POTHOLE DATA
POTHOLE DESCRIPTION DEPTH FROM TOP OF SURFACE (in.)
8" AC WATER 23
8" LOPEZ WATER 59
SEWER 42
8" AC WATER 20 (TOP OF NUT)
6" GAS 51.5
PG&E (3 CONDUITS) 45
2" WATER SERVICE 33 (TOP OF NUT)
6" FIRE HYDRANT LATERAL 33
PG&E 2" PVC 28
SERVICE LATERAL 19 (TOP OF NUT)
GAS 26.5
6" AC WATER 40
2" GAS 32
6" AC WATER 34
2" STEEL GAS 23.5
6" AC WATER 23 (TOP OF NUT)
4" AC WATER 30
2" STEEL WATER 31.5 (TOP OF NUT)
6" FIRE HYDRANT LATERAL 21 (TOP OF NUT)
4" AC WATER 32
8" CI WATER 19.5 (TOP OF NUT)
P1P2P3P4
P5P6
P7
P8P9
P10
P11P12P13P14
P15P16
P17
P18P19
P20
P21
POTHOLE DATA TABLE 1
-
P.O. BOX 1604
ARROYO GRANDE, CA 93421 (805) 904-6530
PW 2023-05
11 DETAILS - 4 C-504 11
JJR JPF ---
Item 9.f.
MEMORANDUM
TO: City Council
FROM: Brian Pedrotti, Community Development Director
BY: Andrew Perez, Planning Manager
SUBJECT: Consideration of Approval of an Agreement for Consultant Services with Mintier Harnish for the Comprehensive General Plan Update DATE: March 28, 2023
SUMMARY OF ACTION:
Approval of an agreement with Mintier Harnish in substantially final form to assist with the Comprehensive General Plan Update. The update is anticipated to be completed over a three-year period, with an estimated completion date of March 2026.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The cost proposal from Mintier Harnish for the three-year scope of work, including updates to the Climate Action Plan, a comprehensive development code update, and economic development tasks is $1,254,545. The proposed funding sources are shown in the following table:
Staff will incorporate the $14,297 into the General Fund Budget for FY 2023-24. This will be a multi-year effort which will require significant staff time.
Funding Sources Amounts
Remaining unallocated SB 1090 Funds 869,248
Local Early Action Planning (LEAP) 65,000
Regional Early Action Planning (REAP) 104,000
SB2 Funds 52,000
General Fund Budgeted FY 2022-23 150,000
General Fund Budgeted FY 2023-24 14,297
Total 1,254,545
Item 9.f.
City Council
Consideration of Approval of an Agreement for Consultant Services with Mintier Harnish for the Comprehensive General Plan Update
March 28, 2023
RECOMMENDATION:
1) Approve and authorize the Mayor to execute an Agreement for Consultant Services with Mintier Harnish to assist the City with the Comprehensive General Plan Update in substantially final form (subject to minor revisions to effectuate City Council’s intent). 2) Determine that approving the Agreement is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378), and environmental review is contemplated as part of the Comprehensive General Plan Update for which the Consultant will be employed.
BACKGROUND:
Over the last 20 years, various elements of the City’s General Plan have been updated on an as-needed basis, such as the Housing Element and Circulation Element. However, the City has not completed a comprehensive update since 2001. The State of California Office of Planning & Research as well as State statute require that the general plan be updated “periodically.” While there is no strict requirement for how often to update the general plan, the planning period is typically 15-20 years. Some cities and counties update their general plans as often as every 5 years, while others update in portions over time.
The existing General Plan includes the following elements and their adoption date in parentheses. Some elements are required by state law, while others are optional.
Existing City of Arroyo Grande General Plan Elements Required by State Law Land Use Element (2001)
Circulation Element (2021)
Noise Element (2001)
Safety Element (2001)
Housing Element (2020)
Agriculture, Conservation Element and Open Space Element (2007) (Note: the City has combined Conservation and Open Space Elements into one element) Existing City of Arroyo Grande Optional General Plan Elements that have been adopted by the City
Parks and Recreation Element (2001)
Economic Element (2012)
In addition to these adopted elements, the City has also adopted a Climate Action Plan (2013). The Climate Action Plan includes a number of policies and actions to help reduce greenhouse gas emissions. While not a required component of the General Plan, the Climate Action Plan is directly related to the Land Use and Circulation Elements (i.e., building of the 2001 General Plan), as these are the basis for many of the modeling
Item 9.f.
City Council
Consideration of Approval of an Agreement for Consultant Services with Mintier Harnish for the Comprehensive General Plan Update
March 28, 2023
assumptions with regard to land use patterns and vehicle miles traveled, both of which generate greenhouse gas emissions.
On February 23, 2021, the City Council directed staff to initiate a comprehensive update to the City’s General Plan. During that meeting, staff was directed to return to the City Council with a discussion on the scope of work related to the comprehensive General Plan update.
On July 26, 2022, the City Council clarified the scope of work and directed staff to initiate a comprehensive update to the General Plan, including an update to all existing elements except for the Housing Element, a consistency review of the Housing Element, creation of an Environmental Justice Element, an update to the Climate Action Plan, the creation of objective design standards, an overlay district providing specific development standards for the East Grand Avenue corridor, zoning ordinance updates, and the inclusion of Healthy Communities strategies throughout. The identified budget was $500,000, and the City Council requested that consultants provide both a two-year schedule and a three-year schedule.
In November 2022, the City issued a Request for Proposals (RFP) for the General Plan Update with the City Council’s requested scope of work and budget. The project description included the following core components:
1. Development and implementation of a well-defined, inclusive, and robust public outreach strategy. The strategy shall adhere to policies that promote inclusive outreach to diverse communities contained in the City’s Diversity, Equity, Inclusion, and Justice Policy;
2. Comprehensive update of existing General Plan Elements (except Housing Element);
3. Creation of an Environmental Justice Element;
4. An update to the Climate Action Plan;
5. Development of objective design standards and an overlay district for the East Grand Avenue corridor; and
6. Development Code update.
Staff received one consultant proposal prior to the RFP deadline of December 21, 2022, from Mintier Harnish, a Sacramento-based land use firm (Exhibit D of Attachment 1).
ANALYSIS OF ISSUES:
At the February 14, 2023 City Council meeting, staff updated Council on the response to the RFP and presented the options for a two-year schedule and a three-year schedule, including tasks that were identified as optional in the proposal for services (see February 14, 2023 staff report, Attachment 2) Council directed staff to return with a consultant services agreement with Mintier Harnish for the three-year scope of work that includes an update to the Climate Action Plan, an Alternatives Report, Land Use Tasks that include
Item 9.f.
City Council
Consideration of Approval of an Agreement for Consultant Services with Mintier Harnish for the Comprehensive General Plan Update
March 28, 2023
a development standards evaluation, an East Grand Avenue Corridor Overlay District, objective design standards, a comprehensive update to the Development Code, and Economic Development tasks such as the Retail Market Analysis and Market Demand Studies. Council also directed staff to solicit proposals for a Diversity, Equity, Inclusion, and Justice (DEIJ) expert to implement the City’s DEIJ policy with respect to the General Plan Update. Staff is anticipating the release the DEIJ consultant RFP during the first week of April and anticipates returning to Council with an Agreement for DEIJ services in May.
Based on Mintier Harnish’s experience, proposed work plan, and availability, and familiarity with State laws, policies and issues, staff recommends that the Council approve the proposed Agreement, which includes the scope of work and timeline for this project.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Approve the Agreement for Consultant Services with Mintier Harnish in substantially final form;
2. Modify as appropriate and approve the Agreement;
3. Do not approve the Agreement; or
4. Provide other direction to staff.
ADVANTAGES:
The last comprehensive update of the City’s General Plan was completed in 2001.
Approval of an Agreement with Mintier Harnish, a land use consulting firm with valuable local experience in the preparation of general plans and development codes, will allow the project to commence. The comprehensive update will create a vision and establish goals, policies, and programs to guide the community’s growth over the next generation in accordance with its priorities and values.
DISADVANTAGES:
No disadvantages identified with the approval of the Agreement.
ENVIRONMENTAL REVIEW:
No environmental review is required for the approval of the Agreement. An Environmental Impact Report may be necessary, however, the City and consultant will evaluate potential impacts of the comprehensive General Plan update in compliance with the California Environmental Quality Act, and prepare any appropriate environmental document at that time, if required.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
Item 9.f.
City Council
Consideration of Approval of an Agreement for Consultant Services with Mintier Harnish for the Comprehensive General Plan Update
March 28, 2023
Attachments:
1. Proposed Consultant Services Agreement
2. Staff Report for February 14, 2023 City Council meeting
65501.00001\41107720.1
ATTACHMENT 1
- 1 -
AGREEMENT FOR CONSULTANT SERVICES
THIS AGREEMENT FOR CONSULTANT SERVICES (“Agreement”), is made and effective as of March 28, 2023, between Mintier Harnish, LP (“Consultant”), and the CITY OF ARROYO GRANDE, a Municipal Corporation (“City”). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:
1. TERM
This Agreement shall commence on March 28, 2023 following approval by the City Council, and shall remain and continue in effect until March 28, 2026 unless sooner terminated pursuant to the provisions of this Agreement. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines.
2. SERVICES
Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately complete the tasks described and comply with all terms and provisions set forth in the City’s Request for Proposals dated November 2022 (the "Services"). Services are more particularly described in Exhibit "A" attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations.
3. PERFORMANCE
Consultant shall at all times faithfully, competently and to the best of his/her ability, experience and talent, perform all tasks described herein. Consultant shall employ, at a minimum generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement.
4. AGREEMENT ADMINISTRATION
City’s Community Development Director shall represent City in all matters pertaining to the administration of this Agreement. Jim Harnish shall represent Consultant in all matters pertaining to the administration of this Agreement.
5. PAYMENT
The City agrees to pay the Consultant in accordance with the payment rates and terms set forth in Exhibit “B” for the Term of the contract and attached hereto and incorporated herein by this reference.
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6. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE (a) The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Consultant at least ten (10) days prior written notice. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement.
(b) In the event this Agreement is terminated pursuant to this Section, the City shall pay to Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City pursuant to Section 5, and incorporated by reference.
(c) Consultant shall promptly furnish all finished or unfinished documents or data relating to this Agreement within (15) days of request by City. (d) In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.
7. TERMINATION ON OCCURRENCE OF STATED EVENTS
This Agreement shall terminate automatically on the occurrence of any of the following events:
(a) Bankruptcy or insolvency of any party;
(b) Sale of Consultant’s business; or
(c) Assignment of this Agreement by Consultant without the consent of City. (d) End of the Agreement term specified in Section 1.
8. DEFAULT OF CONSULTANT
(a) The Consultant’s failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the performance of work hereunder arises out of causes beyond the Consultant’s control, and without fault or negligence of the Consultant, it shall not be considered a default. (b) If the City Manager or his/her delegate determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, he/she shall cause to be served upon the Consultant a written notice of the default. The Consultant shall have ten (10) days after service upon it of said notice in which to
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cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.
9. LAWS TO BE OBSERVED. Consultant shall:
(a) Procure all permits and licenses, pay all charges and fees, and give all notices which may be necessary and incidental to the due and lawful prosecution of the services to be performed by Consultant under this Agreement; (b) Keep itself fully informed of all existing and proposed federal, state and local laws, ordinances, regulations, orders, and decrees which may affect those engaged or employed under this Agreement, any materials used in Consultant’s performance under this Agreement, or the conduct of the services under this Agreement; (c) At all times observe and comply with, and cause all of its employees to observe and comply with all of said laws, ordinances, regulations, orders, and decrees mentioned above;
(d) Immediately report to the City’s Contract Manager in writing any discrepancy or inconsistency it discovers in said laws, ordinances, regulations, orders, and decrees mentioned above in relation to any plans, drawings, specifications, or provisions of this Agreement.
(e) The City, and its officers, agents and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this Section.
10.OWNERSHIP OF DOCUMENTS
(a) Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts, and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records; shall give City the right to examine and audit said books and records; shall permit City to make transcripts therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment.
(b) This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings,
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estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data").
Consultant shall require all sub-consultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Consultant or provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. With respect to computer files, Consultant shall make available to the City, at the Consultant’s office and upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring, and printing computer files.
11.INDEMNIFICATION
To the fullest extent permitted by law, Consultant shall indemnify, protect, defend and hold harmless City and any and all of its directors, officials, officers, employees, volunteers and agents (“Indemnified Parties”) from and against any and all claims, demands, causes of action, losses, liabilities, damages, injury of any kind, in law or equity, to property or persons costs and expenses, including without limitation attorney’s fees, expert witness fees, consequential damages and other costs to the extent the same arise out of or are caused in whole or in part by any negligent or wrongful act, error or omission of Consultant, its officers, agents, employees, volunteers, subcontractors, subconsultants, or any entity or individual that Consultant relies upon in the performance of professional services under this Agreement. Consultant shall defend, with counsel of City’s choosing, at Consultant's own cost, expense and risk, any and all claims such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against City, its directors, officials, officers, or employees, volunteers and agents. Consultant shall pay and satisfy any judgment, award or decree that may be rendered against City or its directors, officials, officers, or employees, volunteers and agents, in any such claim, suit, action or other legal proceeding. Consultant shall also reimburse City for the cost of any settlement paid by City or its directors, officials, officers, employees, agents or volunteers as part of any such claim, suit, action or other proceeding. Such reimbursement shall include payment for City’s attorney’s fees and costs, including expert witness fees. Consultant shall reimburse City and its directors, officials, officers, or employees, agents and volunteers for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided.
Consultant's obligation to indemnify shall survive expiration or termination of this Agreement and shall not be restricted to insurance proceeds, if any,
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received by the City, its directors, officials, officers, employees, agents or volunteers.
(a) General Indemnification Provisions. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this section from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. In the event Consultant fails to obtain such indemnity obligations from others as required here, Consultant agrees to be fully responsible according to the terms of this section. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth herein is binding on the successors, assigns or heirs of Consultant and shall survive the termination of this Agreement.
12.INSURANCE
Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit “C,” attached hereto and incorporated herein as though set forth in full.
13.INDEPENDENT CONSULTANT
(a) Consultant is and shall at all times remain as to the City a wholly independent Consultant. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control. Neither City nor any of its officers, employees, or agents shall have control over the conduct of Consultant or any of Consultant’s officers, employees, or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers, employees, or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation, or liability whatever against City, or bind City in any manner.
(b) No employee benefits shall be available to Consultant in connection with performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder.
(c) City reserves the right to employ other consultants in connection with the Services.
14. UNDUE INFLUENCE; PROHIBITED INTERESTS
Consultant declares and warrants that no undue influence or pressure was or is used against or in concert with any officer or employee of the City of Arroyo Grande in connection with the award, terms or implementation of this Agreement, including any
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method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of the City of Arroyo Grande will receive compensation, directly or indirectly, from Consultant, or from any officer, employee or agent of Consultant, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement.
Violation of this Section shall be a material breach of this Agreement entitling the City to any and all remedies at law or in equity. Consultant maintains and warrants it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
15.NO BENEFIT TO ARISE TO LOCAL EMPLOYEES
No member, officer, or employee of City, or their designees or agents, and no public official who exercises authority over or responsibilities with respect to the project during his/her tenure or for one year thereafter, shall have any interest, direct or indirect, in any agreement or sub-agreement, or the proceeds thereof, for work to be performed in connection with the project performed under this Agreement.
16.RELEASE OF INFORMATION/CONFLICTS OF INTEREST
(a) All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City’s prior written authorization. Consultant, its officers, employees, agents, or subcontractors, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories, or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered “voluntary” provided Consultant gives City notice of such court order or subpoena.
(b) Consultant shall promptly notify City should Consultant, its officers, employees, agents, or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions, or other discovery request, court order, or subpoena from any person or party regarding this Agreement and the work performed hereunder or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing, or similar proceeding regarding this Agreement or the work performed hereunder. Consultant agrees to cooperate fully with City and to provide the opportunity to review any response to discovery requests provided by Consultant.
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However, City’s right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.
17.NOTICES
Any notice which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, which provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by notice:
To City: City of Arroyo Grande
Brian Pedrotti, Community Development Director
300 E. Branch Street
Arroyo Grande, CA 93420
To Consultant: Jim Harnish, Principal/Owner
1415 20th Street.
Sacramento, CA 95811
18.ASSIGNMENT; SUBCONTRACTING
The Consultant shall not assign the performance of this Agreement, nor any part thereof, without the prior written consent of the City. This Agreement shall be binding on successors and assigns. Consultant shall not subcontract any portion of work required by this Agreement, except as expressly stated herein, without prior written approval of City.
Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.
19.GOVERNING LAW
The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the superior or federal district court with jurisdiction over the City of Arroyo Grande.
20.ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party’s own independent investigation of any and all facts such party deems material.
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21.TIME
City and Consultant agree that time is of the essence in this Agreement.
22.CONTENTS OF REQUEST FOR PROPOSAL AND PROPOSAL
Consultant is bound by the contents of the City’s Request for Proposal (Exhibit A, previously incorporated herein) and the contents of Consultant’s Proposal, attached hereto as Exhibit “D,” and incorporated herein by this reference. Specifically, the consultant will provide all services for the Three-Year Work Scope, as well as the following Optional Tasks:
• Alternatives Report
• Land Use Tasks
• Comprehensive Development Code Update
• Economic Development Related Tasks
• Climate Action Plan Update
In the event of conflict, the terms of City’s Request for Proposals and this Agreement shall prevail.
23.CONSTRUCTION
Since the Parties or their agents have participated fully in preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Consultant include all personnel, employees, agents, and sub-consultants of Consultant, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. Captions of various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe scope, content, or intent of this Agreement.
24.AMENDMENTS
No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.
25.AUTHORITY TO EXECUTE THIS AGREEMENT
The person or persons executing this Agreement on behalf of Consultant warrants and represents that he/she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder.
26.ATTORNEY’S FEES
If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in
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such litigation shall be entitled to have and recover from the losing party reasonable attorney's fees and all other costs of such action.
27.WAIVER
No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.
28.INVALIDITY; SEVERABILITY
If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.
29.EQUAL OPPORTUNITY EMPLOYMENT
Consultant represents it is an equal opportunity employer and it shall not discriminate against any sub-consultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.
Consultant shall also comply with all relevant provisions of City's Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.
30.LABOR CERTIFICATION
By its signature hereunder, Consultant certifies it is aware of provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with provisions of that Code, and agrees to comply with such provisions before commencing performance of the Services.
31.COUNTERPARTS
This Agreement may be signed in counterparts, each of which shall constitute an original.
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.
CITY OF ARROYO GRANDE: CONSULTANT:
By: __________________________ By:____________________________ Caren Ray Russom, Mayor Jim Harnish
Its:____________________________
Principal/Owner
Attest:
_____________________________
Jessica Matson, City Clerk
Approved As To Form:
_____________________________
Isaac Rosen, Interim City Attorney
City of Arroyo Grande – Request for Proposals
Comprehensive General Plan Update November 2022
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CITY OF ARROYO GRANDE
REQUEST FOR PROPOSALS FOR
A COMPREHENSIVE GENERAL PLAN UPDATE
PROJECT OVERVIEW
The City of Arroyo Grande is seeking proposals from a qualified firm (or managed team of consultants) to: 1) develop a public outreach strategy to engage City residents, businesses, public agencies, and other stakeholders in establishing a community strategic vision that will inform the comprehensive update to the City’s General Plan; 2) to prepare a comprehensive update to the City’s General Plan; and 3) to conduct associated environmental analysis, and produce an Environmental Impact Report (“EIR”) pursuant to the California Environmental Quality Act (“CEQA”). The proposals should include a preliminary (but well-defined) scope, schedule, and budget for all proposed tasks, and list all project subconsultants.
BACKGROUND
The City of Arroyo Grande was incorporated in 1911 and is a full-service city operating under a Council-Manager form of government. Located just two miles east of the Pacific Ocean in south San Luis Obispo County, Arroyo Grande is home to approximately 18,000 residents in an area of approximately 5.9 square miles. Along with Grover Beach, Oceano, Pismo Beach, and Shell Beach, Arroyo Grande is one of the “Five Cities” of California’s Central Coast.
The City’s last comprehensive update of the General Plan was completed in 2001. The entire document needs to be updated to reflect current demographics and existing physical conditions, ensure internal consistency throughout the document, and compliance with new regulations and requirements. Since the last overhaul of the City’s General Plan, various elements have been updated on an as-needed basis, such as the Agriculture, Conservation, and Open Space Element (2007), Economic Element (2012), Housing Element (2020) and Circulation Element (2021).
The City’s current General Plan consists of the following required Elements as required by State law:
• Land Use Element
• Circulation Element
• Noise Element
• Safety Element
• Housing Element
• Agriculture, Conservation and Open Space Element (Note, the City has combined the Conservation and Open Space Elements into one element) The following optional elements have also been adopted by the City:
• Parks and Recreation Element
• Economic Development Element
EXHIBIT A
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• Agriculture Element (combined with Conservation and Open Space Elements) In addition to these adopted elements, the City adopted a Climate Action Plan in 2013.
The Climate Action Plan includes a number of policies and actions to help reduce greenhouse gas emissions. While not a required component of the General Plan and not adopted as an element of the City’s General Plan, the Climate Action Plan is directly related to the Land Use and Circulation Elements as these are the basis for many of the modeling assumptions with regard to land use patterns and vehicle miles traveled, both of which generate greenhouse gas emissions. Greenhouse gas emissions must be addressed when preparing documents pursuant to the requirements of the California Environmental Quality Act (CEQA) and therefore many jurisdictions have adopted Climate Action Plans to comply with CEQA and streamline development projects.
PROJECT DESCRIPTION
The project consists of the following core components:
1) Development and implementation of a well-defined, inclusive, and robust public outreach strategy. The strategy shall adhere to policies that promote inclusive outreach to diverse communities contained in the City’s Diversity, Equity, Inclusion, and Justice Policy;
2) Comprehensive update of existing General Plan Elements (except Housing Element);
3) Creation of an Environmental Justice Element;
4) An update to the Climate Action Plan;
5) Development of objective design standards and an overlay district for the East Grand Avenue corridor; and
6) Development Code update
Since the General Plan has not been updated since 2001, all elements are in need of an update, with the exception of the Housing Element, which was updated in 2020 in accordance with State law. Updates are particularly important for critical elements such as the Land Use Element, Noise Element and Safety Element. While the Circulation Element was recently updated, any significant changes to land use patterns included in the Land Use Element will trigger updates to the Circulation Element. The Safety Element should also be updated to reflect new regulations and mitigation strategies related to urban/wildland interface wildfire mitigation and other new safety related practices. The Economic Development Element, though updated in 2012, should be updated to reflect new economic considerations, including the status of the Diablo Canyon Nuclear Power Plan Decommissioning, as the final long-term plan for this facility has the potential to impact aspects of City’s economic development. The Conservation and Open Space Element should be updated, especially if the City intends to annex or process applications to develop any areas of land that are currently designated for agriculture but envisioned to be developed in the future. The General Plan update will need to include a review of the Housing Element to insure internal document consistency is maintained, but an update is not anticipated because any changes would again need to be certified by the State Department of Housing and Community Development.
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Diversity, Equity, Inclusion and Justice (DEIJ)
In January of 2021, the City Council adopted Resolution No. 5142 approving a Diversity, Equity, Inclusion, and Justice (DEIJ) Policy, stating the City’s commitment toward supporting, promoting, and implementing DEIJ principles and practices. The General Plan Update provides a unique opportunity to examine existing goals and policies in the City’s documents through the lens of DEIJ, and to ensure that the Update incorporates these principles. The adopted DEIJ policy identifies several implementation measures relevant to the General Plan Update effort, as follows:
• Provide informed, authentic leadership supporting diversity, equity, inclusion, and justice by:
1. Connecting diversity, equity, inclusion, and justice to the City’s mission as critical principles to ensure the well-being of the City’s employees and the community;
2. Acknowledging and dismantling inequities within the City’s policies, systems, programs, and services, including continual review and updates to support ongoing progress;
3. Embedding language in the City’s plans, policies, and goals consistent with the intent of this Policy to promote diversity, equity, inclusivity, and justice; and
4. Exploring potential underlying, unquestioned assumptions that interfere with diversity, equity, inclusivity, and justice.
• Promote inclusive outreach to diverse communities by:
1. Identifying traditionally underrepresented or marginalized communities within the City and developing and implementing strategies to increase effective communication and engagement;
2. Regularly conferring with representatives of diversity groups to better understand and support the community and to ensure ongoing application and review of this Policy;
3. Work with community partners to support opportunities for professional leadership and DEIJ training for small businesses within the City;
4. Intentionally incorporate DEIJ initiatives into the City’s economic development efforts, including support for small and diverse businesses;
5. Evaluating barriers to participation in decision-making processes by traditionally underrepresented or marginalized communities and developing mechanisms to reduce identified barriers;
6. Fostering an environment of inclusivity in internal and public-facing events, meetings, and processes through intentional application of this Policy.
A significant portion of the policy is dedicated to promoting the tenets of DEIJ, including equitable outreach to historically underrepresented communities. This will be particularly salient for a comprehensive General Plan Update, which is a community-wide document.
The Consultant and/or subconsultant are expected to have expertise in the principles of DEIJ, and to support and implement the City’s DEIJ policy. Public engagement strategies shall make considerations to accommodate residents with non-traditional work schedules, language barriers, and accessibility barriers in order to obtain comments and input that represent all community members.
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SCOPE OF WORK
Stage 1: Structure and Schedule the Process
After the agreement contract is executed, the consultant will attend a project initiation meeting with staff to refine the scope of work, create a specific framework as to how the process will unfold, who will be involved, what are the key milestones, and deadlines and deliverables. Staff and the Consultant shall also establish meeting schedule frequency with staff and public. Meetings with the Planning Commission and City Council will be held to review and affirm the framework created by staff and its consultant.
Stage 2: Public Outreach Strategy
Public engagement and participation will be vital to the success of the project. Staff and the Consultant shall actively solicit public engagement throughout the process, but especially during the visioning process. A strategy for public participation should also include other opportunities for engagement such as during public hearings, workshops, and review of draft elements and environmental documents. Staff will assist with the assembly of a stakeholder group to ensure a diversity of opinions, perspectives, and interests are represented. Representatives from the school district, bike coalition, Chamber of Commerce, Diversity Coalition of SLO County, R.A.C.E. Matters, and other interest and diversity groups will be invited to participate.
Stage 3: Gather and Analyze Data
Consultant shall produce a Draft Existing Conditions and Background Report which will include sections on land use, population, employment and housing, circulation and transportation, biological resources, cultural resources, economics, infrastructure, public services, noise, air quality, safety and hazards, geology, hydrology, and social justice.
The report will also identify the significant problems (and opportunities), issues, and concerns (PIC) facing the community. This step presents the first opportunity for widespread community engagement and participation, likely in the form of both surveys and a workshop. The problems, issues, and concerns will function as the foundation for the comprehensive plan and what should be updated The report that will also serve as the Existing Setting section for the General Plan EIR.
Stage 4: Visioning
Consultant shall solicit public input to develop a vision statement that will guide the update. The visioning exercise will identify community strengths, priorities for future development, and areas for improvement. This phase should also educate the community about the principles of land use planning to garner effective and relevant input. The visioning process must be inclusive for all members of the community to maximize engagement. Public engagement and participation is a critical component of the visioning process.
Stage 5: Administrative Draft
Consultant shall establish specific plan goals, objectives, and policies to implement the vision by updating the corresponding elements. Typically, each element will identify a specific issue or subject area previously identified as a PIC, provide a thorough context and assessments of the current and planned impacts associated with this topic, and identify specific goals, policies, and programs to implement the communities vision over the course of the planning period. The analysis and components of each element must
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comply with California Government Code Section 65302 and the States’ General Plan Guidelines. Development of the objective design standards will also begin during this step of the process.
• Land Use Element – establishes land use patterns and general plan land use designations that promote thoughtful, equitable, and accessible distribution of different land uses. Land use decisions can improve public health, reduce infrastructure costs, enhance the local economy, and address environmental issues and therefore, public input and participation will be critical in this decisionmaking process. The update to the Land Use Element will evaluate residential densities in mixed-use zones, especially along the E. Grand Avenue and El Camino Real corridors. Additionally, preparation of the Land Use Element shall include a comprehensive evaluation of land uses and density, development forms, parking policies, and complete streets architecture on the E. Grand Avenue corridor. This information would be used as the basis for a potential zoning overlay district for the East Grand Avenue corridor to be adopted with the General Plan Update. The update will also consider and address any potential expansions of the City’s sphere of influence.
• Circulation Element – is based on land use patterns established in the Land Use Element and determines traffic volumes and transportation circulation patterns. It identifies needed infrastructure improvements to accommodate transportation patterns (e.g. road widening, pedestrian or bicycle paths, sidewalks). The City may use this as an opportunity to prioritize non-vehicular travel or modify streets in such a way so as to calm traffic or make it more pedestrian friendly. The preparation of an Active Transportation Plan, which is anticipated to be adopted during the General Plan update, may also necessitate revisions to the Circulation Element. • Noise Element – is based on the land use patterns and Circulation Element and determines baseline noise levels as well as noise levels in the future based on projected growth in accordance with the land use plan. It allows the City to develop noise thresholds and policies related to noise. This Element will be reviewed and updated as necessary to ensure that noise exposure information and existing policies are consistent with changing land use patterns since 2001, as well as anticipated changes.
• Safety Element – establishes policies to better prepare the City for natural and human hazards, e.g. wildfires, earthquakes, hazardous materials spills, and other emergencies. The Countywide Local Hazard Mitigation Plan will be incorporated into this Element.
• Agriculture, Conservation and Open Space Element – identifies policies for protecting and conservation open spaces, agricultural lands, and other natural resources. Updates will consider mitigation measures when agricultural properties are proposed for conversion to urban uses.
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• Parks and Recreation Element – establishes goals and policies to ensure the City meets the parkland and recreational needs of the community. This effort will evaluate existing recreation resources and programs and create necessary policies and implementation measures to meet those needs. • Economic Development Element – establishes goals and policies to help the City create a thriving economy and met community needs that respond to current and projected economic states. Policies to retain local businesses and attract head-ofhousehold jobs will be prioritized in the update, especially with likelihood of the decommissioning of DCNPP. The development of an E. Grand Avenue overlay as part of the Land Use Element will identify opportunities for expanded economic opportunities and inform the update of the Economic Development Element.
Stage 6: Generate and Evaluate Plan Alternatives
Consultant shall provide drafts of the updated Elements should be evaluated to formulate a series of possible land use futures for the city. Each element should be tied to the plan’s vision statement, specific community goals and objectives, as well as different growth scenarios.
Stage 7: Select and Develop the Preferred Plan
With input from Planning Commission, City Council, and the community, select the preferred option from the list of alternatives developed in the previous step and prepare the final draft.
Stage 8: Environmental Review and Climate Action Plan
Once a final draft General Plan has been prepared, the consultant shall provide an Environmental Impact Report (EIR) to evaluate all potential impacts of the draft plan. The EIR should include comprehensive analysis of for areas where significant projects are likely to be located in the future, and make considerations for these projects to streamline the future environmental review process. This includes the preparation and distribution of all required technical elements such as a Notice of Preparation, Scoping Meetings, the Draft EIR and public comment period, preparing responses to comments, Statement of Facts and Findings, and potentially a Statement of Overriding Considerations, Final EIR, and Notice of Determination. It is also desired that the EIR identify major points of intersection between the General Plan and EIR. The CEQA process should be integrated into the planning process and inform development of the General Plan itself. Additionally, the EIR must facilitate implementation of the General Plan, by streamlining and tiering of subsequent environmental review of projects where feasible that are consistent with the General Plan. Technical analysis may occur prior to, or concurrently with previous stages.
Although the Climate Action Plan is not a part of the General Plan, it is directly related to the Land Use and Circulation elements. Updates to the Land Use Element and Circulation Element will render the 2013 Climate Action Plan outdated. The consultant shall provide an update of the Climate Action Plan to assure ongoing compliance with CEQA and allow streamlining of future development projects.
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Stage 9: Adopt the General Plan and Certify EIR
Hold hearings with participation from the consultant as necessary at the Planning Commission and ultimately the City Council.
Stage 10: Update Development Code
Following approval of the General Plan and certification of the EIR, the consultant shall prepare amendments to the City Development Code necessary to provide consistency between the Land Use and Housing Elements of the General Plan and the zoning ordinance.
Consultant shall develop a monitoring plan after adoption of the General Plan to ensure compliance and progress towards goals and objectives. The plan shall identify methods for implementation of policies and programs and staffing required to carry out the implementation plan.
PROPOSAL CONTENT AND ORGANIZATION
1. Transmittal Letter
The transmittal letter should include the name, title, address, phone number, and original signature of an individual with authority to negotiate on behalf of and to contractually bind the consultant(s) firm, and who may be contacted during the period of proposal evaluation. Only one transmittal letter need be prepared to accompany all copies of the technical and cost proposals. Proposal transmittal letter shall also affirmatively state the consultant’s ability to comply with the contract provisions as outlined in the City’s sample professional services agreement and insurance requirements (Attachment 2), or indicate which provisions will require amendments during contract negotiations.
2. Introduction
In this section, the consultant should demonstrate an adequate understanding of the role and relationships of the City and an awareness of issues specific to expectations outlined in the RFP. The Introduction shall include:
a. A brief description of the consultant(s) firm, including the year the firm was established, type of organization of firm (partnership, corporation, etc.), and along with a statement of the firm’s qualifications (as opposed to the qualifications of staff) for performing the subject consulting services; and
b. A brief description of the firm’s experience with similar projects.
3. Technical Approach
The consultant shall detail a technical approach for the project consisting of the following elements:
a. A thorough explanation of the consultant’s proposed course of action relative to the scope of work. References should be made to the RFP requirements and the consultant’s plans for meeting those requirements, while including tasks for review of work products by City staff; and
b. An itemized description of the proposed project schedule and the final work products to be produced.
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4. Project Management
The consultant must prepare an explanation of the project management system and specific practices to be used to assure that the consultant will remain responsive to the City, that the proposed services will be completed in a timely manner, and that the quality of all work products will meet the City’s requirements.
5. Consultant Staff
The proposal must describe the qualifications and experience of each professional who will participate in the project, including a resume for each member of the project team. A project manager must be designated, and an organizational chart showing the manager and all project staff proposed who will provide services must be included, preferably identifying the topic areas of each staffing assignment.
6. Consultant Qualifications and References
The proposal must include a list of references for similar clients and similar projects.
References should include client contact names, addresses, phone numbers, a description of the type of work performed, approximate dates when the work was completed, and identification of the professional staff that performed the work. If a subcontractor is proposed, two to three similar qualifications and references should be provided for each subcontractor. Web links to the work products associated with each reference should also be included for review, when available.
Subcontracts must also meet all requirements requested of the selected Consultant and be approved by the City. The proposal must also include a full and complete disclosure of any actual, apparent, or potential conflicts of interest.
7. Project Scope
Preparation of a draft work plan identifying and describing in detail: tasks, meetings, products, roles of City staff, key personnel involvement, and length of time to complete tasks.
8. Project Schedule
Two schedules shall be provided for project completion within both a two-year and threeyear timeframe. Each schedule shall indicate the logical breakdown of project tasks and associated completion deadlines within the associated timeframe. The schedule should also be designed to provide time for staff input. The Consultant should specify all scheduled meetings with staff. The schedule shall indicate all milestones, the critical path necessary for the project, and the anticipated completion timeframe upon notice to proceed. Timeframes should be stated in terms of the number of calendar days required to complete the specified tasks using the City’s Notice to Proceed as the start date. Timing for the preparation of the General Plan update and the EIR shall be overlapping.
9. Cost Proposal
The cost proposal for both a two-year and three-year project timeline shall be submitted in a separately sealed envelope and will not be opened until the consultants’ proposals have been ranked based on their qualifications. The proposer shall prepare a detailed cost proposal for the work to be performed, listed by task. The cost proposal shall identify the hourly billing rates by classification, as well as any other cost factors that the firm
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would need to price extra work. The same cost proposal detail is required for subconsultants. Furthermore, the cost proposal must identify a total project budget “not‐ to‐exceed” amount for this proposal and identify any conditions that could affect your firm’s costs. The City of Arroyo Grande has currently budgeted $500,000 for the update effort. The cost proposal should include all work products that can be provided with this budget for each timeline (two-year vs. three-year), as well as a listing of additional tasks that would potentially exceed the currently budgeted amount to complete the full scope of work.
PROCUREMENT PROCESS
The City intends to enter into an agreement with a consultant to provide professional services as described above.
The City will award a contract to the proposer with the apparent best value after the final agreement has been successfully negotiated. If no final agreement is reached between the City and the proposer with the apparent best value proposal, the City reserves the right to negotiate a contract with the proposer with the second highest score.
SELECTION CRITERIA FOR PROFESSIONAL SERVICES
The following criteria will be used in ranking each of the proposers. The proposer that is ranked the highest will represent the best value for the City. The criteria are not listed in any particular order. The City will consider all criteria in performing a comprehensive evaluation of each proposal. Weights have been assigned to each criterion in the form of points.
A. Past Performance Rating (20 Points). Each proposer will be given a past performance rating. The rating will be based on the performance of the proposer in completion of the three previous projects as submitted with the proposal. Proposer shall include three (3) external references from clients who received similar services to those proposed for this solicitation.
B. Project Proposal (50 Points). The merits of each proposal will be evaluated by the City in relation to the following:
1. Understanding of the Project Purpose and Objectives– How well has the proposer demonstrated a thorough understanding of the issues and concerns embodied in the Project Description?
2. Comprehensiveness of the response to the RFP – Has the proposal properly addressed each of the requirements and suggestions identified within the RFP, and paid adequate attention to each element?
3. Creativity and Professionalism – Has the proposer demonstrated both creativity and a professional approach to addressing the issues and needs identified in the RFP? Are the proposals realistic and attainable?
4. Public Engagement Strategy – Does the strategy include a variety of options for public engagement? How will the outreach identify and solicit input from traditionally underrepresented or marginalized communities? Will the strategy accommodate residents with non-traditional work schedules,
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language barriers, and accessibility barriers in order to obtain comments and input that represent all community members?
C. Strength of Team and Management (10 Points). Based on the proposals, the interview, and management plan, the City shall evaluate the expertise and experience of the proposer and the project lead as it relates to the project in size, complexity, quality, duration, etc. Consideration will also be given to the strength brought to the proposal by critical consultants including how they were selected, the success the proposer has had in the past with similar projects, and the expertise of the team in diversity, equity, inclusion and justice policy.
D. Schedule and Budget (15 Points). The proposer’s schedule will be evaluated as to how well it meets the objectives of the project. The proposer shall identify in the project schedule all major work items with start and stop dates that are realistic and critical. The completion dates shown on the schedule will be used in the contract. A Critical Path or similar schedule approach is preferred. The proposed budget will also be a consideration in the selection, although it is recognized that if the consultant proposes a more ambitious scope of work that more clearly meets City objectives, the overall efficiency and logic of the tasks as proposed will also be considered in the context of the budget, which includes identified cost saving measures.
E. Local Knowledge (5 Points). The proposer’s knowledge of the local and regional plans for the area and their past involvement with jurisdictions in the area will be evaluated as to how well issues of the area are known.
TOTAL POSSIBLE: 100 POINTS
GENERAL INFORMATION
Submittal Due Date and Times
Five (5) hard copies of each proposal and one electronic copy of all proposal materials provided must be received by 5:00 p.m. on December 22, 2022 at:
City of Arroyo Grande
Community Development Department
Attn: Brian Pedrotti, Community Development Director
300 E. Branch St.
Arroyo Grande. CA 93420
Submittals received after the specified time will not be accepted. Please allow adequate time for delivery. If using a courier service, the submitting firm is responsible for ensuring that delivery will be made directly to the required location. PDF documents must have permissions enabled for comments and printing.
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Tentative Schedule
The following is the City’s tentative schedule for selection of the Consultant:
1. Issuance of the RFP: November 4, 2022
2. Deadline for RFP Submittal December 22, 2022
3. City Review of Qualifications December 27- January 6, 2023
4. Consultant Interviews Week of January 16, 2023
5. Award of Agreement and Notice to Proceed: February 14, 2023 Except as authorized by the City representative or as otherwise stated in the RFP, communication during the selection process shall be directed to the specified City representative. In order to maintain fair and equitable treatment of everyone, proposers shall not unduly contact or offer gifts or gratuities to any official or employee of the City in an effort to influence the selection process or in a manner that gives the appearance of influencing the selection process. This prohibition applies before the RFP is issued, through selection, as the project is developed, and extends through the award of a contract. Failure to comply with this requirement may result in a disqualification in the selection process.
Questions and Requests for Clarifications
Proposers may submit questions or formal requests for clarification on the RFP in writing until the submittal date via email at the contact address noted below.
Brian Pedrotti, Community Development Director
City of Arroyo Grande
300 East Branch Street
Arroyo Grande, CA 93420
(805) 473-5422
[email protected]
Form of Agreement
At the conclusion of negotiations, the selected consultant will be required to enter into a Consultant Services Agreement.
Licensure
The consultant shall comply with and require any subconsultants to comply with the license laws of the State of California (Exhibit C to Attachment 1).
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Attachment 1
AGREEMENT FOR CONSULTANT SERVICES
THIS AGREEMENT FOR CONSULTANT SERVICES (“Agreement”), is made and effective as of _________________ 2023, between ____________________ (“Consultant”), and the CITY OF ARROYO GRANDE, a Municipal Corporation (“City”). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:
1. TERM
This Agreement shall commence on ____________________, 2023 and shall remain and continue until ____________________________, 2025 unless sooner terminated pursuant to the provisions of this Agreement. This agreement may be extended after the initial Term upon written agreement by City and Consultant, as necessary to complete the project. All terms and conditions of this Agreement shall apply to any additional term.
2. SERVICES
Consultant shall perform the tasks described and comply with all terms and provisions set forth in Exhibit “A”, attached hereto and incorporated herein by this reference.
3. PERFORMANCE
Consultant shall at all times faithfully, competently and to the best of his/her ability, experience and talent, perform all tasks described herein. Consultant shall employ, at a minimum generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement.
4. AGREEMENT ADMINISTRATION
City’s Community Development Director shall represent City in all matters pertaining to the administration of this Agreement. ____________________shall represent Consultant in all matters pertaining to the administration of this Agreement.
5. PAYMENT
The City agrees to pay the Consultant in accordance with the payment rates and terms set forth in Exhibit “B”, attached hereto and incorporated herein by this reference.
6. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE (a) The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Consultant at
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least ten (10) days prior written notice. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement.
(b) In the event this Agreement is terminated pursuant to this Section, the City shall pay to Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City pursuant to Section 5.
7. TERMINATION ON OCCURRENCE OF STATED EVENTS
This Agreement shall terminate automatically on the occurrence of any of the following events:
(a) Bankruptcy or insolvency of any party;
(b) Sale of Consultant’s business; or
(c) Assignment of this Agreement by Consultant without the consent of City. (d) End of the Agreement term specified in Section 1.
8. DEFAULT OF CONSULTANT
(a) The Consultant’s failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the performance of work hereunder arises out of causes beyond the Consultant’s control, and without fault or negligence of the Consultant, it shall not be considered a default. (b) If the City Manager or his/her delegate determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, he/she shall cause to be served upon the Consultant a written notice of the default. The Consultant shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.
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9. LAWS TO BE OBSERVED. Consultant shall:
(a) Procure all permits and licenses, pay all charges and fees, and give all notices which may be necessary and incidental to the due and lawful prosecution of the services to be performed by Consultant under this Agreement; (b) Keep itself fully informed of all existing and proposed federal, state and local laws, ordinances, regulations, orders, and decrees which may affect those engaged or employed under this Agreement, any materials used in Consultant’s performance under this Agreement, or the conduct of the services under this Agreement; (c) At all times observe and comply with, and cause all of its employees to observe and comply with all of said laws, ordinances, regulations, orders, and decrees mentioned above;
(d) Immediately report to the City’s Contract Manager in writing any discrepancy or inconsistency it discovers in said laws, ordinances, regulations, orders, and decrees mentioned above in relation to any plans, drawings, specifications, or provisions of this Agreement.
(e) The City, and its officers, agents and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this Section.
10.OWNERSHIP OF DOCUMENTS
(a) Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts, and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records; shall give City the right to examine and audit said books and records; shall permit City to make transcripts therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment.
(b) Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused, or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files, Consultant shall make available to the City, at the Consultant’s office and upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring, and printing computer files.
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11.INDEMNIFICATION
(a) Indemnification for Professional Liability. When the law establishes a professional standard of care for Consultant’s Services, to the fullest extent permitted by law, Consultant shall indemnify, protect, defend and hold harmless City and any and all of its officials, employees and agents (“Indemnified Parties”) from and against any and all losses, liabilities, damages, costs and expenses, including attorney’s fees and costs to the extent same are caused in whole or in part by any negligent or wrongful act, error or omission of Consultant, its officers, agents, employees or subcontractors or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of professional services under this agreement. (b) Indemnification for Other Than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Consultant shall indemnify, defend and hold harmless City, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including attorney’s fees and costs, court costs, interest, defense costs, and expert witness fees), where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Consultant or by any individual or entity for which Consultant is legally liable, including but not limited to officers, agents, employees or subcontractors of Consultant.
(c) General Indemnification Provisions. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this section from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this agreement. In the event Consultant fails to obtain such indemnity obligations from others as required here, Consultant agrees to be fully responsible according to the terms of this section. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth here is binding on the successors, assigns or heirs of Consultant and shall survive the termination of this agreement or this section. (d) Indemnification for Design Professional Services. Notwithstanding anything herein to the contrary, to the fullest extent permitted by law for all design professional services arising under this Agreement, Consultant shall indemnify, protect, defend and hold harmless City and any and all of its officials, employees and agents ("Indemnified Parties") from and against any and all losses, liabilities, damages, costs and expenses, including attorney's fees and costs which arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.
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12.INSURANCE
Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit “C” attached hereto and incorporated herein as though set forth in full.
13.INDEPENDENT CONSULTANT
(a) Consultant is and shall at all times remain as to the City a wholly independent Consultant. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control. Neither City nor any of its officers, employees, or agents shall have control over the conduct of Consultant or any of Consultant’s officers, employees, or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers, employees, or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation, or liability whatever against City, or bind City in any manner. (b) No employee benefits shall be available to Consultant in connection with performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder.
14.UNDUE INFLUENCE
Consultant declares and warrants that no undue influence or pressure was or is used against or in concert with any officer or employee of the City of Arroyo Grande in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of the City of Arroyo Grande will receive compensation, directly or indirectly, from Consultant, or from any officer, employee or agent of Consultant, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement.
Violation of this Section shall be a material breach of this Agreement entitling the City to any and all remedies at law or in equity.
15.NO BENEFIT TO ARISE TO LOCAL EMPLOYEES
No member, officer, or employee of City, or their designees or agents, and no public official who exercises authority over or responsibilities with respect to the project during his/her tenure or for one year thereafter, shall have any interest, direct or indirect, in any agreement or sub-agreement, or the proceeds thereof, for work to be performed in connection with the project performed under this Agreement.
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16.RELEASE OF INFORMATION/CONFLICTS OF INTEREST
(a) All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City’s prior written authorization. Consultant, its officers, employees, agents, or subcontractors, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories, or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered “voluntary” provided Consultant gives City notice of such court order or subpoena.
(b) Consultant shall promptly notify City should Consultant, its officers, employees, agents, or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions, or other discovery request, court order, or subpoena from any person or party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing, or similar proceeding. Consultant agrees to cooperate fully with City and to provide the opportunity to review any response to discovery requests provided by Consultant. However, City’s right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.
17.NOTICES
Any notice which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, which provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by notice:
To City: City of Arroyo Grande
Brian Pedrotti, Community Development Director
300 E. Branch Street
Arroyo Grande, CA 93420
To Consultant:
18.ASSIGNMENT
The Consultant shall not assign the performance of this Agreement, nor any part thereof, without the prior written consent of the City.
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19.GOVERNING LAW
The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the superior or federal district court with jurisdiction over the City of Arroyo Grande.
20.ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party’s own independent investigation of any and all facts such party deems material.
21.TIME
City and Consultant agree that time is of the essence in this Agreement.
22.CONTENTS OF REQUEST FOR PROPOSAL AND PROPOSAL
Consultant is bound by the contents of the City’s Request for Proposal, Exhibit “D”, attached hereto and incorporated herein by this reference, and the contents of the proposal submitted by the Consultant, Exhibit “E”, attached hereto and incorporated herein by this reference. In the event of conflict, the requirements of City’s Request for Proposals and this Agreement shall take precedence over those contained in the Consultant’s proposals.
23.CONSTRUCTION
The parties agree that each has had an opportunity to have their counsel review this Agreement and that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this Agreement or any amendments or exhibits thereto. The captions of the sections are for convenience and reference only, and are not intended to be construed to define or limit the provisions to which they relate.
24.AMENDMENTS
Amendments to this Agreement shall be in writing and shall be made only with the mutual written consent of all of the parties to this Agreement.
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25.AUTHORITY TO EXECUTE THIS AGREEMENT
The person or persons executing this Agreement on behalf of Consultant warrants and represents that he/she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder.
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.
CITY OF ARROYO GRANDE: CONSULTANT:
By: __________________________ By:____________________________ Caren Ray Russom, Mayor
Its:____________________________
(Title)
Attest:
_____________________________
Jessica Matson, City Clerk
Approved As To Form:
_____________________________
Timothy J. Carmel, City Attorney
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EXHIBIT A – SCOPE OF WORK
Insert Copy of City RFP for
General Plan Update
Dated November 2022
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EXHIBIT B – PAYMENT SCHEDULE
Insert Copy of
Consultant’s Proposal with submitted rate sheets
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EXHIBIT C – INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of the Work, Consultant will maintain insurance in conformance with the requirements set forth below. Consultant will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth here, Consultant agrees to amend, supplement or endorse the existing coverage to do so. Consultant acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to City in excess of the limits and coverage required in this agreement and which is applicable to a given loss, will be available to City.
Consultant shall provide the following types and amounts of insurance:
Commercial General Liability Insurance using Insurance Services Office “Commercial General Liability” policy from CG 00 01 or the exact equivalent. Defense costs must be paid in addition to limits. There shall be no cross liability exclusion for claims or suits by one insured against another. Limits are subject to review but in no event less than $1,000,000 per occurrence.
Business Auto Coverage on ISO Business Auto Coverage from CA 00 01 including symbol 1 (Any Auto) or the exact equivalent. Limits are subject to review, but in no event to be less than $1,000,000 per accident. If Consultant owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If Consultant or Consultant’s employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person.
Workers Compensation on a state-approved policy form providing statutory benefits as required by law with employer’s liability limits no less than $1,000,000 per accident or disease.
Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements, shall provide coverage at least as broad as specified for the underlying coverages. Any such coverage provided under an umbrella liability policy shall include a drop down provision providing primary coverage above a maximum $25,000 self-insured retention for liability not covered by primary but covered by the umbrella. Coverage shall be provided on a “pay on behalf” basis, with defense costs payable in addition to policy limits.
Policy shall contain a provision obligating insurer at the time insured’s liability is determined, not requiring actual payment by the insured first. There shall be no cross liability exclusion precluding coverage for claims or suits by one insured against another.
Coverage shall be applicable to City for injury to employees of Consultant, subcontractors or others involved in the Work. The scope of coverage provided is subject to approval of City following receipt of proof of insurance as required herein. Limits are subject to review but in no event less than $1,000,000 per occurrence.
Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designated to protect against acts, errors or
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omissions of the Consultant and “Covered Professional Services” as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer’s duty to defend. The policy retroactive date shall be on or before the effective date of this agreement.
Insurance procured pursuant to these requirements shall be written by insurer that are admitted carriers in the state California and with an A.M. Bests rating of A- or better and a minimum financial size VII.
General conditions pertaining to provision of insurance coverage by Consultant.
Consultant and City agree to the following with respect to insurance provided by Consultant:
1. Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials employees and agents, using standard ISO endorsement No.
CG 2010 with an edition prior to 1992. Consultant also agrees to require all Consultants, and subcontractors to do likewise.
2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant’s employees, or agents, from waiving the right of subrogation prior to a loss. Consultant agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all Consultants and subcontractors to do likewise.
3. All insurance coverage and limits provided by Consultant and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage.
4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.
5. No liability policy shall contain any provision or definition that would serve to eliminate so-called “third party action over” claims, including any exclusion for bodily injury to an employee of the insured or of any Consultant or subcontractor.
6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises.
Consultant shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City’s protection without City’s prior written consent.
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Comprehensive General Plan Update November 2022
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7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant’s general liability policy, shall be delivered to City at or prior to the execution of this Agreement.
In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at City option.
8. Certificate(s) are to reflect that the insurer will provide 30 day notice to City of any cancellation of coverage. Consultant agrees to require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, or that any party will “endeavor” (as opposed to being required) to comply with the requirements of the certificate.
9. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, noncontributing basis in relation to any other insurance or self-insurance available to City.
10.Consultant agrees to ensure that subContractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section.
Consultant agrees that upon request, all agreements with subContractors and others engaged in the project will be submitted to City for review.
11.Consultant agrees not to self-insure or to use any self-insured retentions or deductibles on any portion of the insurance required herein and further agrees that it will not allow any Consultant, subContractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self-insure its obligations to City. If Consultant’s existing coverage includes a deductible or self-insured retention, the deductible or selfinsured retention must be declared to the City. At the time the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions.
12. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the
City of Arroyo Grande – Request for Proposals
Comprehensive General Plan Update November 2022
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Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increase benefit to City.
13.For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement.
14.Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any insurance requirements in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard.
15.Consultant will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect.
16.Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Consultant’s insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five days of the expiration of the coverages.
17.The provisions of any workers’ compensation or similar act will not limit the obligations of Consultant under this agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents.
18. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive.
19.These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such.
City of Arroyo Grande – Request for Proposals
Comprehensive General Plan Update November 2022
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20.The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section.
21.Consultant agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto.
22.Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City.
6 7
CITY OF ARROYO GRANDE | COMPREHENSIVE GENERAL PLAN UPDATE MINTIER HARNISH | COST PROPOSAL
THREE-YEAR COST PROPOSAL
THREE-YEAR WORK SCOPE COST PROPOSAL
Proposal Cost Estimate (1)(2)
Mintier Harnish
ARROYO GRANDE GENERAL PLAN
Phases, Tasks Description
HARNISH Project AdvisorB. GIBBONSProject DirectorM. GIBBONS Project ManagerJUMAMOY/ZANCHETTA PlannerPlanning TechnicianSupportSubtotal HoursSubtotal CostsPrincipal IPrincipal IISupervisor Planner ISenior Supervisor Planner IISenior Planner IPlanner IIIPlanner IISenior GISSpecialistGIS/CADD Specialist ITechnical EditorProduction SpecialistAdmin/BillingSubtotal HoursSubtotal CostsSenior Project ManagerSenior Project ManagerTransportation PlannerPlannerPlannerSubtotal HoursSubtotal CostsPrincipalSenior AssociateField ResearchSubtotal HoursSubtotal CostsTOTALCOSTS Phase 1 Project Initiation
Task 1.1 Kick-Off Meeting and City Tour 12 12 12 36 $8,280 8 8 16 $4,344 2 2 4 $964 12 12 $3,180 $16,768 Task 1.2 Joint Study Session 12 18 30 $6,330 8 8 $2,280 0 $0 12 12 $3,180 $11,790 Task 1.3 Develop Final Work Program 2 12 20 12 46 $8,740 0 $0 0 $0 0 $0 $8,740 Subtotal 14 36 50 0 12 112 $23,350 16 0 0 8 0 0 0 0 0 0 0 0 24 $6,624 2 2 0 0 0 4 $964 24 0 0 24 $6,360 $37,298 Phase 2 Public Outreach Strategy
Task 2.1 Public Outreach Strategy 4 16 12 32 $5,980 0 $0 0 $0 0 $0 $5,980 Task 2.2 General Plan Website and Branding 2 4 20 26 $4,450 0 $0 0 $0 0 $0 $4,450 Task 2.3 Stakeholder Interviews 12 14 26 $5,550 0 $0 0 $0 4 4 $1,060 $6,610 Task 2.4 Newsletter: General Plan Update Overview 2 2 4 8 16 $3,050 0 $0 0 $0 0 $0 $3,050 Subtotal 2 20 38 40 0 100 $19,030 0 0 0 0 0 0 0 0 0 0 0 0 0 $0 0 0 0 0 0 0 $0 4 0 0 4 $1,060 $20,090 Phase 3 Gather and Analyze Data
Task 3.1 Existing Data Collection and Compilation 2 4 10 16 $2,850 0 $0 0 $0 0 $0 $2,850 Task 3.2 Assemble GIS Data and Prepare the Base Map 2 4 16 22 $3,810 0 $0 0 $0 0 $0 $3,810 Task 3.3 General Plan Audit 4 24 28 $3,940 0 $0 0 $0 0 $0 $3,940 Task 3.4 Existing Conditions Evaluation 2 4 8 14 $2,530 0 $0 0 $0 0 $0 $2,530 Task 3.5 Community Workshop #1: Assets, Issues, and Opportunities Identification 10 16 36 62 $11,230 0 $0 0 $0 0 $0 $11,230 Task 3.6 Assets, Issues, and Opportunities Workshop Summary Report 2 4 12 24 42 $7,640 0 $0 0 $0 0 $0 $7,640 Task 3.7 Newsletter: Existing Conditions and Trends 2 2 4 8 16 $3,050 0 $0 0 $0 0 $0 $3,050 Task 3.8 Existing Conditions and Trends Workbook 4 12 32 60 20 128 $22,200 4 8 24 32 68 $12,180 8 6 16 10 40 $7,882 8 12 24 44 $8,000 $50,262 Subtotal 8 38 76 162 44 328 $57,250 4 0 0 8 0 24 32 0 0 0 0 0 68 $12,180 8 6 16 10 0 40 $7,882 8 12 24 44 $8,000 $85,312 Phase 4 Visioning and Guiding Principles
Task 4.1 Community Workshop #2: Community Visioning Workshop 10 16 36 62 $11,230 0 $0 0 $0 0 $0 $11,230 Task 4.2 Visioning Pop-Up Event 2 8 10 $1,670 0 $0 0 $0 0 $0 $1,670 Task 4.3 Public Outreach Summary Report: Workshop #2 2 4 12 18 $3,170 0 $0 0 $0 0 $0 $3,170 Task 4.4 Draft Vision Statement 2 8 12 8 30 $6,020 0 $0 0 $0 0 $0 $6,020 Task 4.5 Planning Commission Study Session: Vision and Guiding Principles 12 12 24 $5,160 0 $0 0 $0 0 $0 $5,160 Task 4.6 City Council Study Session: Vision and Guiding Principles 12 12 24 $5,160 0 $0 0 $0 0 $0 $5,160 Task 4.7 Final Vision Statement and Guiding Principles 2 2 4 8 $1,770 0 $0 0 $0 0 $0 $1,770 Subtotal 4 46 62 64 0 176 $34,180 0 0 0 0 0 0 0 0 0 0 0 0 0 $0 0 0 0 0 0 0 $0 0 0 0 0 $0 $34,180 Phase 5 Alternative Choices
Task 5.1 Initial Growth Alternatives 4 20 36 60 120 $22,360 4 12 24 40 $7,908 0 $0 0 $0 $30,268 Task 5.2 Consultant Team/Staff Work Session 2 4 6 4 16 $3,270 0 $0 0 $0 0 $0 $3,270 Task 5.3 Community Workshop #3: Developing Growth Alternatives 14 24 80 118 $20,770 8 8 $2,064 0 $0 0 $0 $22,834 Task 5.4 City Council/Planning Commission Joint Study Session 12 16 28 $5,940 0 $0 0 $0 0 $0 $5,940 Subtotal 6 50 82 144 0 282 $52,340 4 0 0 20 0 0 24 0 0 0 0 0 48 $9,972 0 0 0 0 0 0 $0 0 0 0 0 $0 $62,312 Phase 6 General Plan
Task 6.1 General Plan Design, Format, and Organization Options 2 2 4 10 18 $3,370 0 $0 0 $0 0 $0 $3,370 Task 6.2 Land Use Element 0 $0 0 $0 0 $0 0 $0 $0
Subtask 6.2-1 Land Use Density and Intensity Evaluation 6 10 18 24 58 $11,260 0 $0 0 $0 0 $0 $11,260 Subtask 6.2-2 Administrative Draft Land Use Element 6 18 36 12 72 $14,730 0 $0 0 $0 0 $0 $14,730 Task 6.3 Circulation Element 2 4 4 10 $2,240 0 $0 6 6 8 8 6 34 $6,430 0 $0 $8,670 Task 6.4 Noise Element 2 4 4 10 $2,240 8 6 28 10 52 $9,452 0 $0 0 $0 $11,692 Task 6.5 Safety Element 0 $0 0 $0 0 $0 0 $0 $0
Subtask 6.5-1 Vulnerability Assessment 2 4 8 14 $3,020 2 16 8 77 103 $18,163 0 $0 0 $0 $21,183 Subtask 6.5-2 SB 99 Analysis 2 2 4 $860 24 32 56 $9,952 0 $0 0 $0 $10,812 Subtask 6.5-3 AB 747 Evacuation Analysis 2 4 4 10 $2,240 0 $0 10 4 32 24 70 $13,022 0 $0 $15,262 Subtask 6.5-3 Administrative Draft Safety Element 2 4 8 14 $3,020 2 8 4 42 12 4 72 $11,984 0 $0 0 $0 $15,004 Subtask 6.5-4 Safety Technical Advisory Committee Meeting 2 2 4 $860 4 4 8 $1,644 0 $0 0 $0 $2,504 Task 6.6 Agriculture, Conservation, and Open Space Element 2 12 12 6 32 $6,640 0 $0 0 $0 0 $0 $6,640 Task 6.7 Parks and Recreation Element 2 8 12 12 34 $6,660 0 $0 0 $0 0 $0 $6,660 Task 6.8 Economic Development Element 0 $0 0 $0 0 $0 0 $0 $0 Subtask 6.8-1 Economic Opportunities Analysis 2 4 8 14 $3,020 0 $0 0 $0 12 40 12 64 $13,260 $16,280 Subtask 6.8-2 Small Business Workshop 2 2 4 $860 0 $0 0 $0 0 $0 $860 Subtask 6.8-3 Administrative Draft Economic Development Element 2 4 8 14 $3,020 0 $0 0 $0 12 20 32 $7,380 $10,400 Task 6.9 Environmental Justice Element 0 $0 0 $0 0 $0 0 $0 $0 Subtask 6.9-1 Environmental Justice Community Analysis 2 8 12 22 $3,950 0 $0 0 $0 0 $0 $3,950 Subtask 6.9-2 Environmental Justice Working Session 2 4 4 10 $1,890 0 $0 0 $0 0 $0 $1,890 Subtask 6.9-3 Community Workshops: Environmental Justice Element 20 40 60 120 $22,100 0 $0 0 $0 0 $0 $22,100 Subtask 6.9-4 Environmental Justice Pop-Up Events 2 8 10 $1,670 0 $0 0 $0 0 $0 $1,670 Subtask 6.9-5 Administrative Draft Environmental Justice Element 4 10 36 24 74 $14,250 0 $0 0 $0 0 $0 $14,250 Task 6.10 Prepare Land Use and Circulation Diagrams 2 4 12 18 $3,170 0 $0 0 $0 0 $0 $3,170 Task 6.11 Preliminary Public Review Draft General Plan 6 8 12 18 44 $8,660 0 $0 0 $0 0 $0 $8,660 Task 6.12 Community Workshop: Draft General Plan 10 16 36 62 $11,230 0 $0 0 $0 0 $0 $11,230 Task 6.13 Planning Commission Study Session: Preliminary Public Review Draft General Plan 4 6 10 $2,110 0 $0 0 $0 0 $0 $2,110 Task 6.14 City Council Study Session: Preliminary Public Review Draft General Plan 4 6 10 $2,110 0 $0 0 $0 0 $0 $2,110 Task 6.15 Public Review Draft General Plan 4 4 8 16 32 $6,100 2 8 22 32 $5,600 0 $0 0 $0 $11,700 Task 6.16 General Plan Consultation and Referrals 4 6 10 $2,110 0 0 0 0 0 0 0 0 0 0 0 0 0 $0 0 $0 0 $0 $2,110 Subtotal 46 154 280 254 0 734 $143,390 12 2 24 28 26 0 173 10 44 4 0 0 323 $56,795 16 10 40 32 6 104 $19,452 24 60 12 96 $20,640 $240,277 Phase 7 Program Environmental Impact Report (PEIR)
Task 7.1 CEQA Kick-off Meeting 2 4 6 $1,460 2 2 6 6 16 $3,216 0 $0 0 $0 $4,676 Task 7.2 Program EIR Project Description and Notice of Preparation 2 4 6 $1,460 2 4 12 16 12 2 48 $8,378 0 $0 0 $0 $9,838 Task 7.3 Program EIR Scoping Meeting 4 4 $940 1 6 6 13 $2,424 0 $0 0 $0 $3,364 Task 7.4 Transportation and Traffic Impact Analysis 2 4 6 $1,460 0 $0 16 30 84 30 160 $31,198 0 $0 $32,658 Task 7.5 Administrative Draft Program EIR 16 4 20 $5,100 24 54 158 352 12 22 622 $111,924 0 $0 0 $0 $117,024 Task 7.6 Staff Review/Screen Check Draft Program EIR 4 2 6 $1,510 4 6 16 18 4 4 52 $9,714 0 $0 0 $0 $11,224 Task 7.7 Draft Program EIR 4 2 6 $1,510 2 4 10 6 4 8 34 $5,964 0 $0 0 $0 $7,474 Task 7.8 Draft and Final Response to Comments 2 2 4 $910 6 20 28 40 4 2 100 $19,548 4 4 4 12 $2,660 0 $0 $23,118 Task 7.9 Mitigation Monitoring and Reporting Program 2 2 $520 1 8 12 21 $3,785 0 $0 0 $0 $4,305 Task 7.10 Final Program EIR 2 2 $520 1 8 8 8 12 37 $6,797 0 $0 0 $0 $7,317 Subtotal 36 24 2 0 0 62 $15,390 42 0 2 97 252 0 464 0 36 36 14 0 943 $171,750 20 34 88 30 0 172 $33,858 0 0 0 0 $0 $220,998 Phase 8 Public Hearings
Task 8.1 Planning Commission Hearing 12 18 30 $6,330 8 8 $2,064 4 4 $964 0 $0 $9,358 Task 8.2 City Council Hearing 12 18 30 $6,330 8 8 $2,064 4 4 $964 0 $0 $9,358 Task 8.3 Final General Plan Documents 4 8 10 20 42 $8,070 0 $0 0 $0 0 $0 $8,070 Task 8.4 City Council Adoption Hearing 12 12 18 42 $9,450 0 $0 0 $0 0 $0 $9,450 Subtotal 16 44 64 20 0 144 $30,180 0 0 0 16 0 0 0 0 0 0 0 0 16 $4,128 0 8 0 0 0 8 $1,928 0 0 0 0 $0 $36,236 Phase 9 Public Hearings
Task 9.1 Work Session 4 6 4 14 $2,750 0 $0 0 $0 0 $0 $2,750 Task 9.2 Administrative Draft Technical Development Code Update 24 60 60 144 $26,940 0 $0 0 $0 0 $0 $26,940 Task 9.3 Preliminary Review Draft Technical Development Code Amendments 10 32 32 74 $13,710 0 $0 0 $0 0 $0 $13,710 Task 9.4 Public Review Draft Technical Development Code Amendments 8 20 20 48 $8,980 0 $0 0 $0 0 $0 $8,980 Task 9.5 CEQA Compliance 8 2 2 12 $2,940 0 $0 0 $0 0 $0 $2,940 Task 9.6 Planning Commission Hearing 12 18 30 $6,330 0 $0 0 $0 0 $0 $6,330 Task 9.7 City Council Hearing 12 18 30 $6,330 0 $0 0 $0 0 $0 $6,330 Task 9.8 Final Documents to the City 4 8 12 24 $4,420 0 $0 0 $0 0 $0 $4,420 Subtotal 8 76 164 128 0 376 $72,400 0 0 0 0 0 0 0 0 0 0 0 0 0 $0 0 0 0 0 0 0 $0 0 0 0 0 $0 $72,400 PM Project Management
PM Project Management 32 80 100 212 $35,620 16 20 56 24 116 $23,648 0 $0 0 $0 $59,268 Subtotal 0 32 80 0 100 212 $35,620 16 0 0 20 56 0 0 0 0 0 0 24 116 $23,648 0 0 0 0 0 0 $0 0 0 0 0 $0 $59,268 TOTAL
Total Hours 140 520 898 812 156 2,526 - 94 2 26 197 334 24 693 10 80 40 14 24 1,538 - 46 60 144 72 6 328 - 60 72 36 168 - - 2023 Billing Rates $260 $235 $195 $160 $125 - - $285 $295 $240 $258 $208 $170 $153 $164 $131 $130 $105 $95 - - $241 $241 $183 $158 $135 - - $265 $210 $140 - - - Labor Subtotals $36,400 $122,200 $175,110 $129,920 $19,500 - $483,130 $26,790 $590 $6,240 $50,826 $69,472 $4,080 $106,029 $1,640 $10,480 $5,200 $1,470 $2,280 - $285,097 $11,086 $14,460 $26,352 $11,376 $810 - $64,084 $15,900 $15,120 $5,040 - $36,060 $868,371 Direct Expenses (e.g., printing, travel) $15,000 $11,000 $400 $2,000 $28,400 TOTAL COST $498,130 $296,097 $64,484 $38,060 $896,771
1) This represents a total not to exceed cost based on the provided scope of work. 2) The distribution of hours between firms, staff categories, and tasks are an estimate.
While the total costs will not change, the distribution of hours/costs may vary depending on actual execution. 3) Labor rates are subject to change every January 1st, although this change will not change the total budget.
MINTIER HARNISH RINCON CONSULTANTS INC GHD NATELSON DALE
Proposal Cost Estimate (1)(2)
Mintier Harnish
ARROYO GRANDE GENERAL PLAN
Phases, Tasks Description
HARNISH Project AdvisorB. GIBBONSProject DirectorM. GIBBONSProject ManagerJUMAMOY/ZANCHETTA PlannerPlanning TechnicianSupportSubtotal HoursSubtotal CostsPrincipal IPrincipal IISupervisor PlannerISenior SupervisorPlanner IISenior Planner IPlanner IIIPlanner IISenior GIS SpecialistGIS/CADD Specialist ITechnical EditorProduction SpecialistAdmin/BillingSubtotal HoursSubtotal CostsSenior Project ManagerSenior Project ManagerTransportation PlannerPlannerPlannerSubtotal HoursSubtotal CostsPrincipalSenior AssociateField ResearchSubtotal HoursSubtotal CostsTOTAL COSTS Phase 1 Project Initiation
Task 1.1 Kick-Off Meeting and City Tour 12 12 12 36 $8,280 8 8 16 $4,344 2 2 4 $964 12 12 $3,180 $16,768 Task 1.2 Joint Study Session 12 18 30 $6,330 8 8 $2,280 0 $0 12 12 $3,180 $11,790 Task 1.3 Develop Final Work Program 2 12 20 12 46 $8,740 0 $0 0 $0 0 $0 $8,740 Subtotal 14 36 50 0 12 112 $23,350 16 0 0 8 0 0 0 0 0 0 0 0 24 $6,624 2 2 0 0 0 4 $964 24 0 0 24 $6,360 $37,298 Phase 2 Public Outreach Strategy
Task 2.1 Public Outreach Strategy 4 16 12 32 $5,980 0 $0 0 $0 0 $0 $5,980 Task 2.2 General Plan Website and Branding 2 4 20 26 $4,450 0 $0 0 $0 0 $0 $4,450 Task 2.3 Stakeholder Interviews 12 14 26 $5,550 0 $0 0 $0 4 4 $1,060 $6,610 Task 2.4 Newsletter: General Plan Update Overview 2 2 4 8 16 $3,050 0 $0 0 $0 0 $0 $3,050 Subtotal 2 20 38 40 0 100 $19,030 0 0 0 0 0 0 0 0 0 0 0 0 0 $0 0 0 0 0 0 0 $0 4 0 0 4 $1,060 $20,090 Phase 3 Gather and Analyze Data
Task 3.1 Existing Data Collection and Compilation 2 4 10 16 $2,850 0 $0 0 $0 0 $0 $2,850 Task 3.2 Assemble GIS Data and Prepare the Base Map 2 4 16 22 $3,810 0 $0 0 $0 0 $0 $3,810 Task 3.3 General Plan Audit 4 24 28 $3,940 0 $0 0 $0 0 $0 $3,940 Task 3.4 Existing Conditions Evaluation 2 4 8 14 $2,530 0 $0 0 $0 0 $0 $2,530 Task 3.5 Community Workshop #1: Assets, Issues, and Opportunities Identification 10 16 36 62 $11,230 0 $0 0 $0 0 $0 $11,230 Task 3.6 Assets, Issues, and Opportunities Workshop Summary Report 2 4 12 24 42 $7,640 0 $0 0 $0 0 $0 $7,640 Task 3.7 Newsletter: Existing Conditions and Trends 2 2 4 8 16 $3,050 0 $0 0 $0 0 $0 $3,050 Task 3.8 Existing Conditions and Trends Workbook 4 12 32 60 20 128 $22,200 4 8 24 32 68 $12,180 8 6 16 10 40 $7,882 8 12 24 44 $8,000 $50,262 Subtotal 8 38 76 162 44 328 $57,250 4 0 0 8 0 24 32 0 0 0 0 0 68 $12,180 8 6 16 10 0 40 $7,882 8 12 24 44 $8,000 $85,312 Phase 4 Visioning and Guiding Principles
Task 4.1 Community Workshop #2: Community Visioning Workshop 10 16 36 62 $11,230 0 $0 0 $0 0 $0 $11,230 Task 4.2 Visioning Pop-Up Event 2 8 10 $1,670 0 $0 0 $0 0 $0 $1,670 Task 4.3 Public Outreach Summary Report: Workshop #2 2 4 12 18 $3,170 0 $0 0 $0 0 $0 $3,170 Task 4.4 Draft Vision Statement 2 8 12 8 30 $6,020 0 $0 0 $0 0 $0 $6,020 Task 4.5 Planning Commission Study Session: Vision and Guiding Principles 12 12 24 $5,160 0 $0 0 $0 0 $0 $5,160 Task 4.6 City Council Study Session: Vision and Guiding Principles 12 12 24 $5,160 0 $0 0 $0 0 $0 $5,160 Task 4.7 Final Vision Statement and Guiding Principles 2 2 4 8 $1,770 0 $0 0 $0 0 $0 $1,770 Subtotal 4 46 62 64 0 176 $34,180 0 0 0 0 0 0 0 0 0 0 0 0 0 $0 0 0 0 0 0 0 $0 0 0 0 0 $0 $34,180 Phase 5 Alternative Choices
Task 5.1 Initial Growth Alternatives 4 20 36 60 120 $22,360 4 12 24 40 $7,908 0 $0 0 $0 $30,268 Task 5.2 Consultant Team/Staff Work Session 2 4 6 4 16 $3,270 0 $0 0 $0 0 $0 $3,270 Task 5.3 Community Workshop #3: Developing Growth Alternatives 14 24 80 118 $20,770 8 8 $2,064 0 $0 0 $0 $22,834 Task 5.4 City Council/Planning Commission Joint Study Session 12 16 28 $5,940 0 $0 0 $0 0 $0 $5,940 Subtotal 6 50 82 144 0 282 $52,340 4 0 0 20 0 0 24 0 0 0 0 0 48 $9,972 0 0 0 0 0 0 $0 0 0 0 0 $0 $62,312 Phase 6 General Plan
Task 6.1 General Plan Design, Format, and Organization Options 2 2 4 10 18 $3,370 0 $0 0 $0 0 $0 $3,370 Task 6.2 Land Use Element 0 $0 0 $0 0 $0 0 $0 $0
Subtask 6.2-1 Land Use Density and Intensity Evaluation 6 10 18 24 58 $11,260 0 $0 0 $0 0 $0 $11,260 Subtask 6.2-2 Administrative Draft Land Use Element 6 18 36 12 72 $14,730 0 $0 0 $0 0 $0 $14,730 Task 6.3 Circulation Element 2 4 4 10 $2,240 0 $0 6 6 8 8 6 34 $6,430 0 $0 $8,670 Task 6.4 Noise Element 2 4 4 10 $2,240 8 6 28 10 52 $9,452 0 $0 0 $0 $11,692 Task 6.5 Safety Element 0 $0 0 $0 0 $0 0 $0 $0
Subtask 6.5-1 Vulnerability Assessment 2 4 8 14 $3,020 2 16 8 77 103 $18,163 0 $0 0 $0 $21,183 Subtask 6.5-2 SB 99 Analysis 2 2 4 $860 24 32 56 $9,952 0 $0 0 $0 $10,812 Subtask 6.5-3 AB 747 Evacuation Analysis 2 4 4 10 $2,240 0 $0 10 4 32 24 70 $13,022 0 $0 $15,262 Subtask 6.5-3 Administrative Draft Safety Element 2 4 8 14 $3,020 2 8 4 42 12 4 72 $11,984 0 $0 0 $0 $15,004 Subtask 6.5-4 Safety Technical Advisory Committee Meeting 2 2 4 $860 4 4 8 $1,644 0 $0 0 $0 $2,504 Task 6.6 Agriculture, Conservation, and Open Space Element 2 12 12 6 32 $6,640 0 $0 0 $0 0 $0 $6,640 Task 6.7 Parks and Recreation Element 2 8 12 12 34 $6,660 0 $0 0 $0 0 $0 $6,660 Task 6.8 Economic Development Element 0 $0 0 $0 0 $0 0 $0 $0 Subtask 6.8-1 Economic Opportunities Analysis 2 4 8 14 $3,020 0 $0 0 $0 12 40 12 64 $13,260 $16,280 Subtask 6.8-2 Small Business Workshop 2 2 4 $860 0 $0 0 $0 0 $0 $860 Subtask 6.8-3 Administrative Draft Economic Development Element 2 4 8 14 $3,020 0 $0 0 $0 12 20 32 $7,380 $10,400 Task 6.9 Environmental Justice Element 0 $0 0 $0 0 $0 0 $0 $0 Subtask 6.9-1 Environmental Justice Community Analysis 2 8 12 22 $3,950 0 $0 0 $0 0 $0 $3,950 Subtask 6.9-2 Environmental Justice Working Session 2 4 4 10 $1,890 0 $0 0 $0 0 $0 $1,890 Subtask 6.9-3 Community Workshops: Environmental Justice Element 20 40 60 120 $22,100 0 $0 0 $0 0 $0 $22,100 Subtask 6.9-4 Environmental Justice Pop-Up Events 2 8 10 $1,670 0 $0 0 $0 0 $0 $1,670 Subtask 6.9-5 Administrative Draft Environmental Justice Element 4 10 36 24 74 $14,250 0 $0 0 $0 0 $0 $14,250 Task 6.10 Prepare Land Use and Circulation Diagrams 2 4 12 18 $3,170 0 $0 0 $0 0 $0 $3,170 Task 6.11 Preliminary Public Review Draft General Plan 6 8 12 18 44 $8,660 0 $0 0 $0 0 $0 $8,660 Task 6.12 Community Workshop: Draft General Plan 10 16 36 62 $11,230 0 $0 0 $0 0 $0 $11,230 Task 6.13 Planning Commission Study Session: Preliminary Public Review Draft General Plan 4 6 10 $2,110 0 $0 0 $0 0 $0 $2,110 Task 6.14 City Council Study Session: Preliminary Public Review Draft General Plan 4 6 10 $2,110 0 $0 0 $0 0 $0 $2,110 Task 6.15 Public Review Draft General Plan 4 4 8 16 32 $6,100 2 8 22 32 $5,600 0 $0 0 $0 $11,700 Task 6.16 General Plan Consultation and Referrals 4 6 10 $2,110 0 0 0 0 0 0 0 0 0 0 0 0 0 $0 0 $0 0 $0 $2,110 Subtotal 46 154 280 254 0 734 $143,390 12 2 24 28 26 0 173 10 44 4 0 0 323 $56,795 16 10 40 32 6 104 $19,452 24 60 12 96 $20,640 $240,277 Phase 7 Program Environmental Impact Report (PEIR)
Task 7.1 CEQA Kick-off Meeting 2 4 6 $1,460 2 2 6 6 16 $3,216 0 $0 0 $0 $4,676 Task 7.2 Program EIR Project Description and Notice of Preparation 2 4 6 $1,460 2 4 12 16 12 2 48 $8,378 0 $0 0 $0 $9,838 Task 7.3 Program EIR Scoping Meeting 4 4 $940 1 6 6 13 $2,424 0 $0 0 $0 $3,364 Task 7.4 Transportation and Traffic Impact Analysis 2 4 6 $1,460 0 $0 16 30 84 30 160 $31,198 0 $0 $32,658 Task 7.5 Administrative Draft Program EIR 16 4 20 $5,100 24 54 158 352 12 22 622 $111,924 0 $0 0 $0 $117,024 Task 7.6 Staff Review/Screen Check Draft Program EIR 4 2 6 $1,510 4 6 16 18 4 4 52 $9,714 0 $0 0 $0 $11,224 Task 7.7 Draft Program EIR 4 2 6 $1,510 2 4 10 6 4 8 34 $5,964 0 $0 0 $0 $7,474 Task 7.8 Draft and Final Response to Comments 2 2 4 $910 6 20 28 40 4 2 100 $19,548 4 4 4 12 $2,660 0 $0 $23,118 Task 7.9 Mitigation Monitoring and Reporting Program 2 2 $520 1 8 12 21 $3,785 0 $0 0 $0 $4,305 Task 7.10 Final Program EIR 2 2 $520 1 8 8 8 12 37 $6,797 0 $0 0 $0 $7,317 Subtotal 36 24 2 0 0 62 $15,390 42 0 2 97 252 0 464 0 36 36 14 0 943 $171,750 20 34 88 30 0 172 $33,858 0 0 0 0 $0 $220,998 Phase 8 Public Hearings
Task 8.1 Planning Commission Hearing 12 18 30 $6,330 8 8 $2,064 4 4 $964 0 $0 $9,358 Task 8.2 City Council Hearing 12 18 30 $6,330 8 8 $2,064 4 4 $964 0 $0 $9,358 Task 8.3 Final General Plan Documents 4 8 10 20 42 $8,070 0 $0 0 $0 0 $0 $8,070 Task 8.4 City Council Adoption Hearing 12 12 18 42 $9,450 0 $0 0 $0 0 $0 $9,450 Subtotal 16 44 64 20 0 144 $30,180 0 0 0 16 0 0 0 0 0 0 0 0 16 $4,128 0 8 0 0 0 8 $1,928 0 0 0 0 $0 $36,236 Phase 9 Public Hearings
Task 9.1 Work Session 4 6 4 14 $2,750 0 $0 0 $0 0 $0 $2,750 Task 9.2 Administrative Draft Technical Development Code Update 24 60 60 144 $26,940 0 $0 0 $0 0 $0 $26,940 Task 9.3 Preliminary Review Draft Technical Development Code Amendments 10 32 32 74 $13,710 0 $0 0 $0 0 $0 $13,710 Task 9.4 Public Review Draft Technical Development Code Amendments 8 20 20 48 $8,980 0 $0 0 $0 0 $0 $8,980 Task 9.5 CEQA Compliance 8 2 2 12 $2,940 0 $0 0 $0 0 $0 $2,940 Task 9.6 Planning Commission Hearing 12 18 30 $6,330 0 $0 0 $0 0 $0 $6,330 Task 9.7 City Council Hearing 12 18 30 $6,330 0 $0 0 $0 0 $0 $6,330 Task 9.8 Final Documents to the City 4 8 12 24 $4,420 0 $0 0 $0 0 $0 $4,420 Subtotal 8 76 164 128 0 376 $72,400 0 0 0 0 0 0 0 0 0 0 0 0 0 $0 0 0 0 0 0 0 $0 0 0 0 0 $0 $72,400 PM Project Management
PM Project Management 32 80 100 212 $35,620 16 20 56 24 116 $23,648 0 $0 0 $0 $59,268 Subtotal 0 32 80 0 100 212 $35,620 16 0 0 20 56 0 0 0 0 0 0 24 116 $23,648 0 0 0 0 0 0 $0 0 0 0 0 $0 $59,268 TOTAL
Total Hours 140 520 898 812 156 2,526 - 94 2 26 197 334 24 693 10 80 40 14 24 1,538 - 46 60 144 72 6 328 - 60 72 36 168 - - 2023 Billing Rates $260 $235 $195 $160 $125 - - $285 $295 $240 $258 $208 $170 $153 $164 $131 $130 $105 $95 - - $241 $241 $183 $158 $135 - - $265 $210 $140 - - - Labor Subtotals $36,400 $122,200 $175,110 $129,920 $19,500 - $483,130 $26,790 $590 $6,240 $50,826 $69,472 $4,080 $106,029 $1,640 $10,480 $5,200 $1,470 $2,280 - $285,097 $11,086 $14,460 $26,352 $11,376 $810 - $64,084 $15,900 $15,120 $5,040 - $36,060 $868,371 Direct Expenses (e.g., printing, travel) $15,000 $11,000 $400 $2,000 $28,400 TOTAL COST $498,130 $296,097 $64,484 $38,060 $896,771
1) This represents a total not to exceed cost based on the provided scope of work. 2) The distribution of hours between firms, staff categories, and tasks are an estimate.
While the total costs will not change, the distribution of hours/costs may vary depending on actual execution. 3) Labor rates are subject to change every January 1st, although this change will not change the total budget.
MINTIER HARNISH RINCON CONSULTANTS INC GHD NATELSON DALE
EXHIBIT B
8 9
CITY OF ARROYO GRANDE | COMPREHENSIVE GENERAL PLAN UPDATE MINTIER HARNISH | COST PROPOSAL
OPTIONAL TASKS COST PROPOSAL
OPTIONAL TASKS COST PROPOSAL
ARROYO GRANDE GENERAL PLAN OPTIONAL TASKS
Phases, Tasks Description
HARNISH Project AdvisorB. GIBBONS Project DirectorM. GIBBONS Project ManagerJUMAMOY/ZANCHETTA PlannerPlanning TechnicianSupportSubtotal HoursSubtotal CostsPrincipal IPrincipal IISupervisor Planner ISenior Supervisor Planner IISenior Planner IPlanner IIIPlanner IISenior GIS SpecialistGIS/CADD Specialist ITechnical EditorProduction SpecialistAdmin/BillingSubtotal HoursSubtotal CostsTBDTBDTBDTBDSubtotal HoursSubtotal CostsPrincipalSenior AssociateField ResearchSubtotal HoursSubtotal CostsTOTAL COSTS Phase PO Public Outreach Activities
Task PO-1 Meetings with Agency Committees and Commissions (cost shown is per meeting) 4 6 2 12 $2,430 0 $0 0 $0 0 $0 $2,430 Task PO-2 Technical Advisory Groups (cost shown is per meeting) 4 8 12 $2,500 0 $0 0 $0 0 $0 $2,500 Task PO-3 Focus Groups (cost shown is per meeting) 4 6 4 14 $2,750 0 $0 0 $0 0 $0 $2,750 Task PO-4 Speaker Series 36 60 24 120 $24,000 0 $0 0 $0 0 $0 $24,000 Subtotal 0 48 80 30 0 158 $31,680 0 0 0 0 0 0 0 0 0 0 0 0 0 $0 0 0 0 0 0 $0 0 0 0 0 $0 $31,680 Phase AR Alternatives Report
Task AR-1 Alternatives Report 8 36 72 100 216 $40,580 0 $0 0 $0 0 $0 $40,580 Subtotal 8 36 72 100 0 216 $40,580 0 0 0 0 0 0 0 0 0 0 0 0 0 $0 0 0 0 0 0 $0 0 0 0 0 $0 $40,580 Phase CU Comprehensive Code Update
Task CU-1 Comprehensive Zoning Code Update 60 220 300 240 820 $164,200 0 $0 0 $0 0 $0 $164,200 Direct Expenses $7,500 0 $0 0 $0 0 $0 $7,500
Subtotal 60 220 300 240 0 820 $171,700 0 0 0 0 0 0 0 0 0 0 0 0 0 $0 0 0 0 0 0 $0 0 0 0 0 $0 $171,700 Phase ED Economic Development Tasks Economic Development Tasks Task ED-1 Retail Market Analysis 2 2 2 6 $1,380 0 $0 0 $0 16 40 20 76 $15,440 $16,820 Task ED-2 Market Demand Studies for Other Land Uses 2 2 2 6 $1,380 0 $0 0 $0 24 60 32 116 $23,440 $24,820 Subtotal 4 4 4 0 0 12 $2,760 0 0 0 0 0 0 0 0 0 0 0 0 0 $0 0 0 0 0 0 $0 40 100 52 192 $38,880 $41,640 Phase CAP Climate Action Plan Update
Task CAP-1 Project Management 0 $0 14 24 26 64 $15,298 0 $0 0 $0 $15,298 Task CAP-2 Virtual Project Kick-off Meeting 0 $0 2 2 4 8 $1,902 0 $0 0 $0 $1,902 Task CAP-3 Greenhouse Gas (GHG) Inventory 0 $0 6 26 60 2 94 $17,568 0 $0 0 $0 $17,568 Task CAP-4 Forecast and Target Setting 0 $0 6 14 28 46 6 4 104 $19,934 0 $0 0 $0 $19,934 Task CAP-5 GHG Measure Development 0 $0 8 24 30 60 2 124 $24,820 0 $0 0 $0 $24,820 Task CAP-6 Measure Quantification and CEQA Defensibility Analysis 0 $0 6 12 20 30 26 6 2 102 $18,858 0 $0 0 $0 $18,858 Task CAP-7 Implementation and Monitoring Tool – CAPDash 0 $0 4 6 12 20 4 46 $8,896 0 $0 0 $0 $8,896 Task CAP-8 Implementation and Monitoring Strategy 0 $0 4 4 20 20 60 8 116 $19,920 0 $0 0 $0 $19,920 Task CAP-9 Climate Action Plan Summary Document (appendix) 0 $0 4 4 16 24 2 50 $9,738 0 $0 0 $0 $9,738 Direct Expenses 0 $0 0 $7,500 0 $0 0 $0 $7,500
Subtotal 0 0 0 0 0 0 $0 0 54 90 0 182 260 86 0 0 22 0 14 708 $144,434 0 0 0 0 0 $0 0 0 0 0 $0 $144,434 TOTAL
Total Hours 72 308 456 370 0 1,206 - 0 54 90 0 182 260 86 0 0 22 0 14 708 - 0 0 0 0 0 - 40 100 52 192 - - 2023 Billing Rates $260 $235 $195 $160 $125 - - $285 $295 $240 $258 $208 $170 $153 $164 $131 $130 $105 $95 - - $285 $224 $184 $146 - - $265 $210 $140 - - - Labor Subtotals $18,720 $72,380 $88,920 $59,200 $0 - $246,720 $0 $15,930 $21,600 $0 $37,856 $44,200 $13,158 $0 $0 $2,860 $0 $1,330 - $144,434 $0 $0 $0 $0 - $0 $10,600 $21,000 $7,280 - $38,880 $430,034 TOTAL COST $246,720 $144,434 $0 $38,880 $430,034
1) This represents a total not to exceed cost based on the provided scope of work. 2) The distribution of hours between firms, staff categories, and tasks are an estimate.
While the total costs will not change, the distribution of hours/costs may vary depending on actual execution. 3) Labor rates are subject to change every January 1st, although this change will not change the total budget.
MINTIER HARNISH RINCON CONSULTANTS INC GHD NATELSON DALE
ARROYO GRANDE GENERAL PLAN OPTIONAL TASKS
Phases, Tasks Description
HARNISH Project AdvisorB. GIBBONS Project DirectorM. GIBBONS Project ManagerJUMAMOY/ZANCHETTA PlannerPlanning TechnicianSupportSubtotal HoursSubtotal CostsPrincipal IPrincipal IISupervisor Planner ISenior Supervisor Planner IISenior Planner IPlanner IIIPlanner IISenior GIS SpecialistGIS/CADD Specialist ITechnical EditorProduction SpecialistAdmin/BillingSubtotal HoursSubtotal CostsTBDTBDTBDTBDSubtotal HoursSubtotal CostsPrincipalSenior AssociateField ResearchSubtotal HoursSubtotal CostsTOTAL COSTS Phase PO Public Outreach Activities
Task PO-1 Meetings with Agency Committees and Commissions (cost shown is per meeting) 4 6 2 12 $2,430 0 $0 0 $0 0 $0 $2,430 Task PO-2 Technical Advisory Groups (cost shown is per meeting) 4 8 12 $2,500 0 $0 0 $0 0 $0 $2,500 Task PO-3 Focus Groups (cost shown is per meeting) 4 6 4 14 $2,750 0 $0 0 $0 0 $0 $2,750 Task PO-4 Speaker Series 36 60 24 120 $24,000 0 $0 0 $0 0 $0 $24,000 Subtotal 0 48 80 30 0 158 $31,680 0 0 0 0 0 0 0 0 0 0 0 0 0 $0 0 0 0 0 0 $0 0 0 0 0 $0 $31,680 Phase AR Alternatives Report
Task AR-1 Alternatives Report 8 36 72 100 216 $40,580 0 $0 0 $0 0 $0 $40,580 Subtotal 8 36 72 100 0 216 $40,580 0 0 0 0 0 0 0 0 0 0 0 0 0 $0 0 0 0 0 0 $0 0 0 0 0 $0 $40,580 Phase CU Comprehensive Code Update
Task CU-1 Comprehensive Zoning Code Update 60 220 300 240 820 $164,200 0 $0 0 $0 0 $0 $164,200 Direct Expenses $7,500 0 $0 0 $0 0 $0 $7,500
Subtotal 60 220 300 240 0 820 $171,700 0 0 0 0 0 0 0 0 0 0 0 0 0 $0 0 0 0 0 0 $0 0 0 0 0 $0 $171,700 Phase ED Economic Development Tasks Economic Development Tasks Task ED-1 Retail Market Analysis 2 2 2 6 $1,380 0 $0 0 $0 16 40 20 76 $15,440 $16,820 Task ED-2 Market Demand Studies for Other Land Uses 2 2 2 6 $1,380 0 $0 0 $0 24 60 32 116 $23,440 $24,820 Subtotal 4 4 4 0 0 12 $2,760 0 0 0 0 0 0 0 0 0 0 0 0 0 $0 0 0 0 0 0 $0 40 100 52 192 $38,880 $41,640 Phase CAP Climate Action Plan Update
Task CAP-1 Project Management 0 $0 14 24 26 64 $15,298 0 $0 0 $0 $15,298 Task CAP-2 Virtual Project Kick-off Meeting 0 $0 2 2 4 8 $1,902 0 $0 0 $0 $1,902 Task CAP-3 Greenhouse Gas (GHG) Inventory 0 $0 6 26 60 2 94 $17,568 0 $0 0 $0 $17,568 Task CAP-4 Forecast and Target Setting 0 $0 6 14 28 46 6 4 104 $19,934 0 $0 0 $0 $19,934 Task CAP-5 GHG Measure Development 0 $0 8 24 30 60 2 124 $24,820 0 $0 0 $0 $24,820 Task CAP-6 Measure Quantification and CEQA Defensibility Analysis 0 $0 6 12 20 30 26 6 2 102 $18,858 0 $0 0 $0 $18,858 Task CAP-7 Implementation and Monitoring Tool – CAPDash 0 $0 4 6 12 20 4 46 $8,896 0 $0 0 $0 $8,896 Task CAP-8 Implementation and Monitoring Strategy 0 $0 4 4 20 20 60 8 116 $19,920 0 $0 0 $0 $19,920 Task CAP-9 Climate Action Plan Summary Document (appendix) 0 $0 4 4 16 24 2 50 $9,738 0 $0 0 $0 $9,738 Direct Expenses 0 $0 0 $7,500 0 $0 0 $0 $7,500
Subtotal 0 0 0 0 0 0 $0 0 54 90 0 182 260 86 0 0 22 0 14 708 $144,434 0 0 0 0 0 $0 0 0 0 0 $0 $144,434 TOTAL
Total Hours 72 308 456 370 0 1,206 - 0 54 90 0 182 260 86 0 0 22 0 14 708 - 0 0 0 0 0 - 40 100 52 192 - - 2023 Billing Rates $260 $235 $195 $160 $125 - - $285 $295 $240 $258 $208 $170 $153 $164 $131 $130 $105 $95 - - $285 $224 $184 $146 - - $265 $210 $140 - - - Labor Subtotals $18,720 $72,380 $88,920 $59,200 $0 - $246,720 $0 $15,930 $21,600 $0 $37,856 $44,200 $13,158 $0 $0 $2,860 $0 $1,330 - $144,434 $0 $0 $0 $0 - $0 $10,600 $21,000 $7,280 - $38,880 $430,034 TOTAL COST $246,720 $144,434 $0 $38,880 $430,034
1) This represents a total not to exceed cost based on the provided scope of work. 2) The distribution of hours between firms, staff categories, and tasks are an estimate.
While the total costs will not change, the distribution of hours/costs may vary depending on actual execution. 3) Labor rates are subject to change every January 1st, although this change will not change the total budget.
MINTIER HARNISH RINCON CONSULTANTS INC GHD NATELSON DALE
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EXHIBIT C – INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of the Work, Consultant will maintain insurance in conformance with the requirements set forth below. Consultant will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth here, Consultant agrees to amend, supplement or endorse the existing coverage to do so. Consultant acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to City in excess of the limits and coverage required in this agreement and which is applicable to a given loss, will be available to City.
Consultant shall provide the following types and amounts of insurance:
Commercial General Liability Insurance using Insurance Services Office “Commercial General Liability” policy from CG 00 01 or the exact equivalent. Defense costs must be paid in addition to limits. There shall be no cross liability exclusion for claims or suits by one insured against another. Limits are subject to review but in no event less than $1,000,000 per occurrence.
Business Auto Coverage on ISO Business Auto Coverage from CA 00 01 including symbol 1 (Any Auto) or the exact equivalent. Limits are subject to review, but in no event to be less than $1,000,000 per accident. If Consultant owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If Consultant or Consultant’s employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person.
Workers Compensation on a state-approved policy form providing statutory benefits as required by law with employer’s liability limits no less than $1,000,000 per accident or disease.
Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements, shall provide coverage at least as broad as specified for the underlying coverages. Any such coverage provided under an umbrella liability policy shall include a drop down provision providing primary coverage above a maximum $25,000 self-insured retention for liability not covered by primary but covered by the umbrella. Coverage shall be provided on a “pay on behalf” basis, with defense costs payable in addition to policy limits.
Policy shall contain a provision obligating insurer at the time insured’s liability is determined, not requiring actual payment by the insured first. There shall be no cross liability exclusion precluding coverage for claims or suits by one insured against another.
Coverage shall be applicable to City for injury to employees of Consultant, subcontractors or others involved in the Work. The scope of coverage provided is subject to approval of City following receipt of proof of insurance as required herein. Limits are subject to review but in no event less than $1,000,000 per occurrence.
Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designated to protect against acts, errors or
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omissions of the Consultant and “Covered Professional Services” as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer’s duty to defend. The policy retroactive date shall be on or before the effective date of this agreement.
Insurance procured pursuant to these requirements shall be written by insurer that are admitted carriers in the state California and with an A.M. Bests rating of A- or better and a minimum financial size VII.
General conditions pertaining to provision of insurance coverage by Consultant.
Consultant and City agree to the following with respect to insurance provided by Consultant:
1. Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials employees and agents, using standard ISO endorsement No.
CG 2010 with an edition prior to 1992. Consultant also agrees to require all Consultants, and subcontractors to do likewise.
2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant’s employees, or agents, from waiving the right of subrogation prior to a loss. Consultant agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all Consultants and subcontractors to do likewise.
3. All insurance coverage and limits provided by Consultant and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage.
4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.
5. No liability policy shall contain any provision or definition that would serve to eliminate so-called “third party action over” claims, including any exclusion for bodily injury to an employee of the insured or of any Consultant or subcontractor.
6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises.
Consultant shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City’s protection without City’s prior written consent.
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7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant’s general liability policy, shall be delivered to City at or prior to the execution of this Agreement.
In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at City option.
8. Certificate(s) are to reflect that the insurer will provide 30 day notice to City of any cancellation of coverage. Consultant agrees to require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, or that any party will “endeavor” (as opposed to being required) to comply with the requirements of the certificate.
9. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, noncontributing basis in relation to any other insurance or self-insurance available to City.
10.Consultant agrees to ensure that subcontractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section.
Consultant agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review.
11.Consultant agrees not to self-insure or to use any self-insured retentions or deductibles on any portion of the insurance required herein and further agrees that it will not allow any Consultant, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self-insure its obligations to City. If Consultant’s existing coverage includes a deductible or self-insured retention, the deductible or selfinsured retention must be declared to the City. At the time the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions.
12. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the
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Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increase benefit to City.
13.For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement.
14.Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any insurance requirements in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard.
15.Consultant will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect.
16.Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Consultant’s insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five days of the expiration of the coverages.
17.The provisions of any workers’ compensation or similar act will not limit the obligations of Consultant under this agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents.
18.Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive.
19.These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such.
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20.The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section.
21.Consultant agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto.
22.Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City.
COMPREHENSIVE
GENERAL PLAN UPDATE
CITY OF ARROYO GRANDE
PROPOSAL FOR SERVICES
December 22, 2022
SUBMITTED TO:
City of Arroyo Grande
Community Development Department
300 E. Branch Street
Arroyo Grande, CA 93420
ATTN: Brian Pedrotti
COMMUNITY DEVELOPMENT DIRECTOR
SUBMITTED BY:
1415 20TH STREET
SACRAMENTO, CA 95811
IN ASSOCIATION WITH:
EXHIBIT D
1415 20TH STREET
SACRAMENTO, CALIFORNIA 95811
(916) 446-0522
FAX (916) 446-7520
[email protected]
WWW.MINTIERHARNISH.COM
December 22, 2022
City of Arroyo Grande
Community Development Department
Attn: Brian Pedrotti, Community Development Director
300 E. Branch Street
Arroyo Grande, CA 93420
RE: Request for Proposals – City of Arroyo Grande Comprehensive General Plan Update Dear Mr. Pedrotti:
Mintier Harnish and our team are pleased to submit this proposal to assist the City of Arroyo Grande with the comprehensive update of its General Plan, Development Code, and Environmental Impact Report. In response to your request for proposals, the City will likely receive responses from several qualified firms. As part of your review and selection of a team for this important project, we feel there are several key factors that distinguish our team as described below and reflected in our scope of work.
General Plan Experience and Innovation. Mintier Harnish is a consulting firm specializing in the preparation of general plans, development codes, and housing elements. Our mission as a firm is to help public agencies, residents, businesses, and other stakeholders plan their communities and improve their quality of life through community involvement, innovation, technical expertise, and policy leadership. Since our founding in 1985, we have successfully completed over 65 general plans, 80 housing elements, and 20 zoning code updates throughout California. As part of this work, we constantly stay abreast of the latest State laws and planning trends and have developed tools designed to help communities update existing general plans to meet current regulations and contemporary planning practice. We see each general plan update as an opportunity to innovate and improve upon the practice. When it comes to successful and implementable general plans, no other firm can match our quality or experience.
Public Outreach. A key aspect of our team is our belief in the public participation process and the vital role it serves in the successful development and implementation of a general plan. As planning practitioners, we acknowledge the importance of dismantling inequities and identifying traditionally underrepresented or marginalized groups. Through this lens, we offer a broad range of opportunities for engagement at each step in the Update process which focus on diversity, equity, and inclusion. Whether it is attending an innovative open house, community workshop, pop-up event, or submitting ideas from the comfort of home via our online engagement tools, our outreach methods strive to gain the broadest engagement possible. We engage all segments of the population and make considerations to accommodate residents with non-traditional work schedules, language barriers, and accessibility barriers to obtain feedback which represent all community members. 1 TRANSMITTAL LETTER
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CITY OF ARROYO GRANDE | COMPREHENSIVE GENERAL PLAN UPDATE 1